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QZAKLANDCOUNTYPARKS
November 29, 2011
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE ..........................
.......... Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ...................................... Wednesday, December 7, 2011
9:00 a.m.
PURPOSE .................................. Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Gerald A. Fisher
Chairman
John P. McCulloch
Vice Chairman
J. David VanderVeen
Daniel J. Stencil
Secretary
Pecky D. Lewis, Jr.
Executive Officer
Chairperson Emeritus
A. David Baumhart III
Robert Kostin
Christine Long
Next Meeting:
Gary R. McGillivray
Joh^ Scott
E, Vilson
Daniel J. Stencil
Executive Officer
Wednesday, January 11, 2012 at
Oakland County Parks Administration Building
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 9, 2011
Chairman Fisher called the meeting to order at 9:04 a.m. in the Addison Oaks Conference Center
Garden Room.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen,
David Baumhart, Robert Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Gary McGillivray, John Scott,
Eric Wilson
COMMISSION MEMBERS ABSENT:
Christine Long
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County 4H Fair Association
APPROVAL OF MINUTES:
Daniel J. Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Jim Dunleavy, Chief, Park Ops. & Maint. — N. District
Brittany Bird, Natural Resources Planner
Jon Noyes, Supervisor — P & R Planning
Karen Kohn, Administrative Services
Phil Castonia, Business Development Representative
Desiree Stanfield, P & R Communications Supervisor
Donna Folland — Planning Project Advisor
Larry Gee, Chief -Park Ops & Maint. S. District
Jeff Phelps, Supervisor II
L. C. Scramlin, General Manager
Jon O'Dell, Director - Nordic Ski Patrol
Pam Sordyl, Resident
Moved by Mr. McGillivray, supported by Mr. Scott to approve the minutes of the Regular Meeting
of October 5, 2011, as written.
AYES: Fisher, McCulloch, Baumhart, Kostin, McGillivray, Scott, VanderVeen, Wilson (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. VanderVeen, supported by Mr. Kostin to approve the agenda with the following
amendment; add under Section 8, Subsection A, #3 National Association of Counties (NACo)
Award.
AYES: Fisher, McCulloch, Baumhart, Kostin, McGillivray, Scott, VanderVeen, Wilson (8)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, November 9, 2011)
CONSENT AGENDA:
Moved by Mr. Wilson, supported by Mr. Kostin to approve all items under the Consent Agenda as
follows: OCPR Uncollectible NSF Check Write Off for 4th Quarter FY 2011.
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
RECOGNITION — JON O'DELL:
Jim Dunleavy, Chief — Parks Operations and Maintenance — N. District, presented an award for
Region Outstanding Small Patrol to Mr. Jon O'Dell, Patrol Director for Independence Oaks
Ski Patrol. Mr. O'Dell also received an award for the 2011 Nordic Patrol Director.
RECOGNITION — JIM DUNLEAVY:
On behalf of the Oakland County Fair Association, General Manager LC Scramlin presented a plaque
to Jim Dunleavy, Chief of Parks Operations & Maintenance — N. District, in recognition as a
"Friend of the Oakland County Fair" for all of his hard work and dedication to the Oakland
County Fair Association.
NACo AWARD:
Executive Officer Daniel Stencil informed the Commission that Oakland County Parks & Recreation
received an award from the National Association of Counties ( NACo) for its program on Parks Network
Expansion and Radio Frequency, in recognition of an effective and innovative program which contributes
to and enhances county government in the U.S. This award was for the information technology
enhancements within the parks system, and was a result of the nomination from Phil Bertolini, Deputy
County Executive in charge of Information Technology.
OAKLAND COUNTY SHERIFF PATROL CONTRACT:
Moved by Mr. Wilson, supported by Mr. Kostin to approve the contract with the Oakland County
Sheriff's Office for Law Enforcement Services with the Parks & Recreation Commission for 2012,
with the rates as follows: a monthly rate of $29,043 for one (1) Sergeant and two (2) Deputy I's
and all of their operational costs. The hourly rate for each Part -Time Non -Eligible (PTNE) Deputy
II is $18.66. The hourly rates for each Part -Time Non -Eligible (PTNE) Deputy I and each Part -
Time Non -Eligible (PTNE) Mounted Deputy is $16.31. Overtime rates will be: Sergeant $79.90;
FT Deputy 1 $51.69; PTNE Deputy 11 $27.99; and PTNE Deputy I/Mounted Deputy $24.46.
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
PROPOSED COMMISSION POLICY FOR OPERATING AND CAPITAL FUND RESERVES:
Jeff Phelps, Fiscal Services Supervisor, outlined a draft of a proposed policy for Operating and Capital
Fund Reserves. The policy was created with a focus on major maintenance, tying projects to the Master
Plan, acquisitions, unrestricted net assets, reserves and the correlation to the 15 Year Plan.
4-2
(Commission Meeting, November 9, 2011)
Commission requested that staff continue to work on the draft of this policy, including developing a
rationale for setting the reserve and how it will be established and replenished, and present it to the
Executive Committee at the January 2012 meeting for its review.
Moved by Mr. McCulloch, supported by Mr. Wilson to receive and file this draft policy.
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS MASTER PLAN PRELIMINARY DRAFT PRESENTATION:
Donna Folland, Parks & Recreation Project Advisor, presented a draft of the Waterford Oaks Master Plan.
She indicated that the current goal is to develop a master plan procedure that is more strategic and
collaborative within the staff in developing the input, in addition to working with agency partners and the
Commission in order to assist in making a more educated decision on proposed projects. The ultimate
goal is to have a standardized plan template, which will be flexible but gives a standardized starting point.
In addition it will be used to provide guiding principles, park vision and an overall business strategy.
The next steps would be to move forward with public comment for a 30-day period, preparing the
business plan, and within six (6) months have the CIP and major maintenance forecasts in place. Staff
plans to evaluate the plan each year at budget time and reprioritize projects as needed.
Commission requested that this item be placed on the January 2012 Executive Committee agenda.
Moved by Mr. Wilson, supported by Mr. VanderVeen to receive and file this report.
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
all:] 4 [OK0161 �, I kh 1:11 � k%-3
Pam Sordyl, resident at 8758 Deerwood Road, Clarkston, MI, addressed her concerns regarding the
OCPR Managed Deer Hunts within the County parks including problems with the fence line,
neighborhood concerns and safety issues with firearms in the parks. She requested that the Commission
seek a safer alternative and also a more cost effective method of thinning the deer population. In
addition, she asked for verification on the numbers presented for prior years and whether or not it justified
having the managed hunt.
Staff advised of the schedule for the managed hunts and also advised that they have done fence line
checks partnering with the Sheriff's Office.
Commission cited concerns about the possibility of anyone trespassing on park property. In addition, the
Commission indicated they would allow the staff time to review what was presented for any new
information, and also consider additional methods in Ms. Sordyl's neighborhood in order to ensure
residents do not enter the park on days of scheduled hunts.
ACTIVITY REPORT:
Moved by Mr. Scott, supported by Mr. Wilson to receive and file the October 2011
(FM01, FY 2012) Activity Report as presented.
4-3
(Commission Meeting, November 9, 2011)
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
FOOD & BEVERAGE RFP UPDATE:
Staff updated the Commission on the status of the Request for Proposal (RFP) being developed for the
Parks' food and beverage services currently under contract with Oak Management. It was determined to
add Springfield Oaks concessions into the first RFP which is slated to go out in November/December.
The banquet RFP is projected to be competitively bid in 2012. The existing contract with Oak
Management, Inc. does not expire until December 31, 2015. There is no timetable yet for the approved
Caterer RFP. It was requested that the Oakland International Airport be added to the approved Caterer
list for the RFP. We will keep this item on the agenda and bring it back each meeting to give the
Commission an update on the status. Staff also reported it has conducted Health Division Audits in order
to assess possible upgrades in order to determine what should be reinvested.
Moved by Mr. McCulloch, supported by Mr. Baumhart to receive and file this report.
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
COMMUNICATIONS/MARKETING UPDATE REPORT:
Desiree Stanfield, Supervisor of Parks & Recreation Communications, outlined the functions of that
division of Parks & Recreation which include in-house writing, designs, signs, branding and logos to
service the 13 parks and golf courses to provide consistency throughout the department. This year the
focus will be on: golf marketing, developing awareness to increase volume in the attendance, loyalty
programs, possible RV rentals at the campgrounds, website/social media advertising, and developing a
marketing plan with goals and objectives on how to accomplish those goals.
Staff will provide the Commission the following information:
• A summation of each of the initiatives, including the goal/objective and any data used to measure
its success
• Redemption and revenue numbers from the Groupon promotion
• Growth in social media
EXECUTIVE OFFICER'S REPORT:
Executive Officer Dan Stencil thanked the Commission and staff for their support and condolences after
his mother's death. Additional topics covered included:
- Congratulations to Commissioners Lewis, Kostin and McGillivray on being reappointed to OCPR
Commission.
- Update on Annual Business Meeting and Appreciation Luncheon, sponsored by Oakland Parks
Foundation.
- Updates on Catalpa Oaks Construction; Wint Nature Center; Addison Oaks Windows; Orion Oaks
vehicle count at the Boat Launch
(Commission Meeting, November 9, 2011)
CLOSED SESSION:
Moved by Commissioner Wilson, supported by Commissioner Baumhart to adjourn to Closed
Session to discuss a personnel matter.
ROLL CALL VOTE:
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
ABSENT: Long
A sufficient majority having voted, the motion carried.
The meeting was adjourned at 10:35 a.m. to a closed session.
Moved by Commissioner VanderVeen and supported by Commissioner Kostin to reconvene the
Commission Meeting at 11:38 a.m.
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
OLD BUSINESS:
There was no old business to address.
NEW BUSINESS:
There was no new business to address.
ADJOURNMENT:
Moved by Commissioner Kostin, supported by Commissioner Baumhart to adjourn the meeting.
AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
Meeting adjourned at 11:40 a.m.
J. David VanderVeen, Secretary
&
Vicky Valk Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
December 7, 2011
*INTERNAL SERVICE AND DEPARTMENT FUNDS PAYMENT REGISTER:
October (FM1, 2012)
*VOUCHER PAYMENT REGISTER:
Voucher Report Period, October (FM1, 2012)
TOTAL
663,589.92
344,562.85
$1,008,152.77
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
7A -1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
f MONTHLY FINANCIAL STATEMENTS EXECUTIVE SUMMARY
FM 1, FY 2012
(FOR MONTH ENDING 10/31/11)
OPERATING BUDGET - Section A
FY 2012
BUDGET
(OVER), UNDER % OF
YEAR TO DATE BUDGET BUDGET
Operating Revenue $23,107,000.00 $184,765.35
Operating Expense $23,107,000.00 $1,261,533.32
REVENUE OVER/(UNDER) EXPENSES $0.00 ($1,076,767.97)
FY 2012 Operating Stabilization Fund earmark $5,750,000 (25% of $23,107,000)
FY 2012 to
FY 2014
CAPITAL IMPROVEMENT PROGRAM ESTIMATED
BUDGET PLAN - Section B PROJECT COST
TOTAL $13,280,017.00
*Includes prior fiscal years carry over expenses of $642,835.85
FY 2012 Capital Stabilization Fund earmark $7,000,000
CAPITAL EQUIPMENT BUDGET PLAN -
Section C
TOTAL
PROJECT TO
DATE EXPENSE
PAYMENTS*
$22,922,234.65 0.8%
$21,845,466.68 5.5%
$1,076,767.97
PROJECT % OF
BALANCE BUDGET
$643,835.85 $12,636,181.15 4.8%
YEAR TO DATE
FY 2012 EXPENSE (OVER), UNDER % OF
BUDGET PAYMENTS BUDGET BUDGET
$116,000.00
$0.00 $116,000.00 0.0%
161INI
SUMMARY of Sections A, B, and C
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1, FY 2012
(FOR MONTH ENDING 10131/11)
2012
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$11,684,000.00
($4,396.55)
$11,688,396.55
0.0%
Other
255,525.00
(167,763.04)
423,288.04
-65.7%
GLEN OAKS GOLF COURSE
986,540.00
39,690.92
946,849.08
4.0%
LYON OAKS GOLF COURSE
1,167,000.00
75,804.92
1,091,195.08
6.5%
RED OAKS GOLF COURSE
381,500.00
16,417.50
365,082.50
4.3%
SPRINGFIELD OAKS GOLF COURSE
743,174.00
30,801.41
712,372.59
4.1%
WHITE LAKE OAKS GOLF COURSE
834,503.00
35,990.38
798,512.62
4.3%
INDEPENDENCE OAKS NATURE CENTER
32,300.00
3,701.91
28,598.09
11.5%
ADDISON OAKS
423,580.00
68,245.60
355,334.40
16.1%
ADDISON OAKS CONFERENCE CENTER
124,000.00
0.00
124,000.00
0.0%
GROVELAND OAKS
695,152.00
0.00
695,152.00
0.0%
HIGHLAND OAKS
3,000.00
0.00
3,000.00
0.0%
INDEPENDENCE OAKS
285,388.00
12,563.00
272,825.00
4.4%
LYON OAKS
92,900.00
7,437.00
85,463.00
8.0%
ORION OAKS
104,500.00
8,728.00
95,772.00
8.4%
RED OAKS DOG PARK
47,000.00
3,034.00
43,966.00
6.5%
ROSE OAKS
2,000.00
0.00
2,000.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
71,319.00
31,419.30
39,899.70
44.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
50,629.00
5,352.00
45,277.00
10.6%
RECREATION PROGRAMS & SERVICES
227,665.00
16,505.00
211,160.00
7.2%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
RED OAKS WATERPARK
992,750.00
0.00
992,750.00
0.0%
WATERFORD OAKS BMX COMPLEX
21,475.00
1,234.00
20,241.00
5.7%
WATERFORD OAKS TOBOGGAN COMPLEX
5,000.00
0.00
5,000.00
0.0%
WATERFORD OAKS WATERPARK
734,400.00
0.00
734,400.00
0.0%
NON -OPERATING PLANNED USE OF BALANCE
3,131,700.00
0.00
3,131,700.00
N/A
TOTAL REVENUE
$23,107,000.00
$184,765.35
$22,922,234.65
0.8%
EXPENSES
ADMINISTRATIVE SERVICES
$5,427,313.00
$247,427.25
$5,179,885.75
4.6%
FISCAL SERVICES ADMINISTRATION
166,079.00
10,364.93
155,714.07
6.2%
FISCAL SERVICES PARKS & REC
265,694.00
18,057.62
247,636.38
6.8%
GLEN OAKS GOLF COURSE
1,023,139.00
80,767.69
942,371.31
7.9%
LYON OAKS GOLF COURSE
1,838,709.00
112,654.74
1,726,054.26
6.1%
RED OAKS GOLF COURSE
651,735.00
44,019.70
607,715.30
6.8%
SPRINGFIELD OAKS GOLF COURSE
824,646.00
48,160.08
776,485.92
5.8%
WHITE LAKE OAKS GOLF COURSE
971,112.00
66,024.14
905,087.86
6.8%
INDEPENDENCE OAKS NATURE CENTER
234,400.00
29,160.44
205,239.56
12.4%
ADDISON OAKS
1,318,780.00
89,499.82
1,229,280.18
6.8%
ADDISON OAKS CONFERENCE CENTER
219,890.00
11,055.06
208,834.94
5.0%
GROVELAND OAKS
1,201,577.00
47,383.75
1,154,193.25
3.9%
HIGHLAND OAKS
68,906.00
2,901.54
66,004.46
4.2%
INDEPENDENCE OAKS
921,846.00
51,068.17
870,777.83
5.5%
LYON OAKS
306,262.00
20,909.74
285,352.26
6.8%
ORION OAKS
176,142.00
9,520.06
166,621.94
5.4%
RED OAKS DOG PARK
120,893.00
4,655.38
116,237.62
3.9%
ROSE OAKS
58,891.00
3,151.70
55,739.30
5.4%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
393,347.00
22,032.21
371,314.79
5.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
754,694.00
27,598.32
727,095.68
3.7%
RECREATION PROGRAMS & SERVICES
1,162,172.00
51,633.28
1,110,538.72
4.4%
CATALPA OAKS
137,309.00
1,563.18
135,745.82
1.1%
RED OAKS WATERPARK
1,256,974.00
34,784.18
1,222,189.82
2.8%
WATERFORD OAKS BMX COMPLEX
65,212.00
2,047.09
63,164.91
3.1%
WATERFORD OAKS TOBOGGAN COMPLEX
182,340.00
10,038.94
172,301.06
5.5%
WATERFORD OAKS WATERPARK
1,032,458.00
27,876.00
1,004,582.00
2.7%
FACILITIES & MAINTENANCE
1,238,080.00
77,303.02
1,160,776.98
6.2%
CONTINGENCY/INTERNAL SERVICE CHARGES*
1,088,400.00
109,875.29
978,524.71
N/A
TOTAL EXPENSES
$23,107,000.00
$1,261,533.32
$21,845,466.68
5.5%
REVENUE OVER/(UNDER) EXPENSES
$0.00
($1,076,767.97)
$1,076,767.97
2012
2011
2010
2009
ACTUAL REVENUE TO DATE:
0.8%
0.9%
1.1%
1.7%
BUDGET BALANCE:
99.2%
99.1%
98.9%
98.3%
ACTUAL EXPENSE TO DATE:
5.5%
5.0%
4.7%
5.7%
BUDGET BALANCE:
94.5%
95.0%
95.3%
94.3%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 78-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1, FY 2012
(FOR MONTH ENDING 10131/11)
,ONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 1, FY 2012
(FOR MONTH ENDING 10/31111)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES'
CAPITAL ASSET CONTRIBUTIONS
TOTAL
YEAR TO DATE
REVENUE
($172,159.59)
0.00
0.00
(172,159.59)
39,690.92
75,804.92
16,417.50
30, 801.41
35,990.38
198,705.13
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$247,427.25
10,364.93
18,057.62
275,849.80
80,767.69
112,654.74
44,019.70
48,160.08
66,024.14
351,626.35
($419,586.84)
(10,364.93)
(18,057.62)
(448,009.39)
(41,076.77)
(36,849.82)
(27,602.20)
(17,358.67)
(30,033.76)
(152,921.22)
3,701.91 29,160.44 (25,458.53)
3,701.91 29,160.44 (25,458.53)
68,245.60
0.00
0.00
0.00
12,563.00
7,437.00
8,728.00
3,034.00
0.00
31,419.30
5,352.00
136,778.90
16,505.00
0.00
0.00
1,234.00
0.00
0.00
17,739.00
89,499.82
11,055.06
47,383.75
2,901.54
51,068.17
20,909.74
9,520.06
4,655.38
3,151.70
22,032.21
27,598.32
289,775.75
51,633.28
1,563.18
34,784.18
2,047.09
10,038.94
27,876.00
127,942.67
(21,254.22)
(11,055.06)
(47, 383.75)
(2,901.54)
(38,505.17)
(13,472.74)
(792.06)
(1,621.38)
(3,151.70)
9,387.09
(22,246.32)
(152,996.85)
(35,128.28)
(1,563.18)
(34,784.18)
(813.09)
(10,038.94)
(27,876.00)
(110,203.67)
0.00 77,303.02 (77,303.02)
0.00 77,303.02 (77,303.02)
0.00
0.00
$184,765.35
109,875.29
0.00
$1,261,533.32
"CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(109,875.29)
0.00
($1,076,767.97)
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www.oakqov.com/fiscal/info pub/monthlyreports.html
2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 3 of 3) 76-4
OAKLAND COUNTY PARK' 1ECREATION COMMISSION
CAPITAL EQUIP .cNT SUMMARY
FM1, FY2012
AS OF 10/31/11
*** Please inform Brian of any changes in budgeted purchases ***
DATE ACTUAL PROJECTED
APPROVED QUANTITY PARK & ITEM BUDGET EXPENSES EXPENSES
ADMINISTRATIVE SERVICES
06/01/11 1 Copier
ADMINISTRATIVE SERVICES SUB -TOTAL
LYON OAKS GOLF COURSE
06/01/11 1 Fairway Mower
LYON OAKS GOLF COURSE SUB -TOTAL
WHITE LAKE OAKS GOLF COURSE
06/01/11 1 Jacobsen Greensking Riding Greensmower
WHITE LAKE OAKS GOLF COURSE SUB -TOTAL
ADDISON OAKS
COMMENTS &
(OVER)/UNDER
BUDGET
10,000.00 - 10,000.00
$ 10,000.00 $ - $ 10,000.00 $0.00
42,000.00 - 42,000.00
$ 42,000.00 $ - $ 42,000.00 $0.00
25,000.00 - 25,000.00
$ 25,000.00 $ - $ 25,000.00 $0.00
06/01/11 1 Honey Wagon 8,000.00 - 8,000.00
ADDISON OAKS SUB -TOTAL $ 8,000.00 $ - $ 8,000.00 $0.00
GROVELAND OAKS
06/01/11 1 Generator 10,000.00 - - <$5,000 / Expendable Equip.
GROVELAND OAKS SUB -TOTAL $ 10,000.00 $ - $ - $10,000.00
SPRINGFIELD OAKS PARKIACTIVITY CENTER
06/01/11 1 Exmark 72" Zero Turn Riding Mower - 25 HP diesel 15,000.00 - 15,000.00
SPRINGFIELD OAKS PARKIACTIVITY CENTER SUB -TOTAL $ 15,000.00 $ - $ 15,000.00 $0.00
Page 1 of 2 7B-5
DATE g1,1ANT^^Y
APPROVED
0610111,
1
ECREAT1 14 COMMISSION
COUNTY PARK`• NT so A.?-'
OAK>�ND CAPITAL EO �11 2012
FM 10131111 budgeted pU(Chas�*
AS OF ein
Brian of any changes PROJECTED
infprffl ACTUAL EXPENSES
*** Please EXPENSES
BUDGET
PARK &ITEM
S W pTERPARK
�~ WpTERFORD OAK
Swimming Pool Vacuum
FORD OAKS WATERPARK SUB TOTAL
WATER
GRAND TOTAL
parks and Recreation Funding Other (outside) Funding
6,06
$ 6,000.00 $
$ 116,000.00 $
$ 116,000 w00
M.
6,[JUU.v-
$ 0,000.00
$ 106,0p0.00
COMMENTS &
(OVUDGE
'T ER
B
$0.00
$10,000.00
page 2 of 2
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
OPERATING EXPENSE
COUNTY OF OAKLAND
FY 2011 YEAR END REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED AMENDED FY 2011 VARIANCE
BUDGET BUDGET ACTUAL FAV/(UNFAV) PERCENT
- ---------- -------- ------------- ---------- ----------I
$ 8,489,513.00 $ 8,489,513.00 $ 7,996,726.78 $ (492,786.22)
$ 25,003,813.00 $ 25,019,813.00 $ 20,061,315.19 $ 4,958,497.81
EXPLANATION OF SIGNIFICANT VARIANCES
-5.80% Unfavorable revenue due to continued economic decline: Greens Fees
($404,374); Special Contracts/Events ($189,101); Mobile Rental Units/Events
($91,298); and Food Service Commission ($72,294), Entrance Fees Swimming
Class ($21,400). Fav Waterpark Entrance Fees $237,537 and Camping $34,082
due to favorable weather conditions.
19.82% Favorable expenses resulted from staff efforts to contain costs conservative
budgeting practices: Salaries $929,540; Expendable Equipment $274,556,
Building Maintenance $210,778; Contracted Services $230,001; Design Fees
$106,000; Electrical Service $186,748; Grounds Maintenance $114,894;
Miscellaneous $46,062; Natural Gas $157,677; Public Information $71,392;
Security Expense $100,434; Software Support Maintenance $196,600; Travel and
Conference $26,635; Water and Sewage Charges $122,283; Small Tools
$25,975; Special Events $68,254; Depreciation $789,074 due to fewer projects
completed than anticipated being closed to fixed assets; various Internal Services
$512,408; and Contingency $700,000 Unfavorable expense: Fringe Benefits
($56,601).
NET OPERATING INCOME (LOSS)
$ (16,514,300.00)
$ (16,530,300.00)
$
(12,064,588.41)
$
4,465,711.59
27.02%
NON -OPERATING REVENUE
$ 12,862,500.00
$ 12,878,500,00
$
14,628,625.04
$
1,750,125.04
13.59% Favorable revenue for Property Taxes $110,435 since property values did not drop
(EXPENSE)
as much as originally expected. Fay. Income from Investments $86,967 the result
of conservative revenue budget practices. Fay. Capital Asset Contribution
$1,506,000 reflect grants received for capital projects. Fay. Contributions $31,079
and Other Revenue $28,350. Net Gain on Exchange of Assets $4,293 was the
book value of retired/demolished Fixed Assets.
TOTAL INCOME BEFORE TRANSFERS
$ (3,651,800.00)
$ (3,651,800.00)
$
2,564,036.63
$
6,215,836.63
170.21%
TRANSFERS IN
$
$
$
141.87
$
141.87
CAPITAL IMPROVEMENT PROGRAM
$
$
$
$
TOTAL NET INCOME (LOSS)*
$ (3,651,800,00)
$ (3,651,800.00)
$
2,564,178.50
$
6,215,978.50
TOTAL NET ASSETS - BEGINNING
$
95,624,784.00
TOTAL NET ASSETS - ENDING
$
98,188,962.50
7 C-1
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
WEDNESDAY, DECEMBER 7,2011 AGENDA ITEM No. 7 D
BUSINESS DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Becky Stepp, Project Advisor for Business Development
Submitted: December 1, 2011
Subject: FY 2011 Contributions/Donations —Operating Report
INTRODUCTION AND HISTORY
Attached is the 2011 fiscal year-end report for contributions received. This report includes donations for capital
projects as well. Beginning in FY2012, quarterly reports will be provided as well as a year-end report.
ATTACHMENTS
- FY 2011 Contributions/Donations —Operating Report
STAFF RECOMMENDATION
The staff recommends to receive and file this report.
MOTION
Move to receive and file the FY 2011 Contributions/Donations — Operating Report.
7 D-1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Contributions (Donations) - October 1, 2010 - September 30, 2011
Document #
Line #
FM
Dept.
Program
Project
Account
Account Title
Trans. Amount
Additional Accounts Payable Info.
Source
JE# 0000104620
1
1
5060101
160000
650104
Contributions Operating
(450.00)
RecTrac 10172010
P01
JE# 0000105644
1
2
5060101
160000
650104
Contributions Operating
(500.00)
RecTrac 11072010
P01
JE# 0000106671
1
2
5060101
160000
650104
Contributions Operating
(600.00)
RecTrac 11282010
P01
JE# 0000110105
1
4
5060101
160000
650104
Contributions Operating
(177.00)
RecTrac 01232011
P01
JE# 0000112721
1
6
5060101
160000
650104
Contributions Operating
(152.50)
RecTrac 03132011
P01
JE# 0000114877
1
7
5060101
160000
650104
Contributions Operating
(600.00)
RecTrac 04172011
P01
JE# 0000119213
1
9
5060101
160000
650104
Contributions Operating
(150.00)
RecTrac 06192011
P01
JE# 0000120861
1
10
5060101
160000 j
650104
Contributions Operating
(75.00)
RecTrac 07172011
P01
JE# 0000124101
1
11
5060101
160000
650104
Contributions Operating
(2,236.00)
RecTrac 08282011
P0ll
JE# 0000125570
2
12
5060101
160000
650104
Contributions Operating
(183.50)
RecTrac 09112011
P01
JE# 0000127006
3
12
5060101
160000
650104
Contributions Operating
(15.00)
RecTrac 09302011
P01
5060101 Total
(5,139.00)
JE# 0000124863
5
12
5060328
160010
650104
Contributions Operating
(350.00)
RecTrac 09042011
P01
JE# 0000125570
5
12
5060328
160010
650104
Contributions Operating
(250.00)
RecTrac 09112011
P01
JE# 0000127006
7
12
5060328
160010
650104
Contributions Operating
(100.00)
RecTrac 09302011
P01
5060328 Total
(700.00)
JE# 0000104620
6
1
5060330
160010
650104
Contributions Operating
(150.00)
RecTrac 10172010
P01
JE# 0000105644
3
2
5060330
160010
650104
Contributions Operating
(150.00)
RecTrac 11072010
P01
JE# 0000106671
2
2
5060330
160010
650104
Contributions Operating
(100.00)
RecTrac 11282010
P01
JE# 0000113989
5
6
5060330
160010
650104
Contributions Operating
(100.00)
RecTrac 03312011
P01
JE# 0000115345
2
7
5060330
160010
650104
Contributions Operating
(200.00)
RecTrac 04242011
P01
JE# 0000116820
2
8
5060330
160010
650104
Contributions Operating
(1,050.00)
RecTrac 05152011
P0ll
JE# 0000119213
4
9
5060330
160010
650104
Contributions Operating
(150.00)
RecTrac 06192011
no
JE# 0000119763
5
9
5060330
160010
650104
Contributions Operating
(50.00)
RecTrac 06262011
P01
JE# 0000120861
4
10
5060330
160010
650104
Contributions Operating
(100.00)
RecTrac 07172011
P0t
JE# 0000122758
1
11
1 5060330
160010
650104
Contributions Operating
(50.00)
RecTrac 08072011
P01
5060330 Total
(2,100.00)
JE# 0000105954
5
1
5060650
160050
650104
Contributions Operating
(18.73)
INC
BAM
JE# 0000107444
15
2
5060650
160050
650104
Contributions Operating
(190.00)
INC
BAM
JE# 0000111077
20
4
5060650
160050
650104
Contributions Operating
(33.00)
INC
BAM
JE# 0000112436
17
5
5060650
160050
650104
Contributions Operating
(40.00)
INC
BAM
JE# 0000114135
15
6
5060650
160050
650104
Contributions Operating
(70.00)
INC
BAM
JE# 0000115859
14
7
5b60650
160050
650104
Contributions Operating
(10.00)
INC
BAM
JE# 0000118654
16
8
5060650
160050
650104
Contributions Operating
(77.00)
INC
BAM
JE# 0000120931
3
9
5060650
160050
650104
Contributions Operating
(134.00)
INC
BAM
JE# 0000122760
2
10
5060650
160050
650104
Contributions Operating
(25.00)
RecTrac 07312011
P50
JE# 0000123166
1
11
5060650
160050
650104
Contributions Operating
(62.77)
RecTrac 08142011
P50
JE# 0000123637
1
11
5b60650
160050
650104
Contributions Operating
(21.00)
RecTrac 08212011
P50
JE# 0000126009
1
12
1 5060650
160050
650104
Contributions Operating
(5.00)
RecTrac 09252011
P50
5060650 Total
(686.50)
JE# 0000122758
3
11 5060724 160070
650104
Contributions Operating
(200.00)
RecTrac 08072011
P01
5060724 Total
(200.00)
JE# ARDJ124166
7
12 5060725 1 160070
650104
Contributions Operating
(6,000.00)
MDNR Prescribed Burns grant #751N0200673
AR
5060725 Total
1
(6,000.00)
JE# 0000109278
3
50607291
160070
650104
Contributions Operating
(500.00)
RecTrac 01092011
P01
JE# 0000122758
4
11
1
5060729
160070
650104
Contributions Operating
(600.00)
RecTrac 08072011
P01
JE# 0000123634
4
11
1 5060729
160070
650104
Contributions Operating
(50. 00)1
RecTrac 08212011
P01
Page 1 of 2
7 D-2
vva111 r rr-,rtr',J a Mr-t,.ttCHI IUN GUMIVII661UN
Contributions (Donations) - October 1, 2010 - September 30, 2011
Document #
Line #
I FM I Dept. I Program
Project Account Account Title
Trans. Amount
Additional Accounts Payable Info.
Source
JE# 0000125569
3
12 1 5060729 1 160070
650104 Contributions Operating
(100.00)
RecTrac 09182011
P01
_
5060729 Total
(1,250.00)
JE# 0000109278
4
4 5060735 160070
_
650104 Contributions Operating
P 9
(250.00)
RecTrac 01092011
Pol —
5060735 Total
(250.00)
JE# 0000105954
26
1 5060755 160070
650104 Contributions Operating
(100.00)
REC
JE# 0000109278
2
4 5060755 160070
650104 Contributions Operating
-
(100.00)
RecTrac 01092011
BAM
P01
JE# 0000122758
2
11 5060755 160070
650104 Contributions O eratin
P 9
(575.00)
_ _
RecTrac 08072011
_
P01
JE# 0000127006
8
12 5060755 160070
650104 Contributions Operating
(1,478.97)
RecTrac 09302011
P01
5060755 Total
(2,253.97)
JE# ARDJ124166
8
12 50607Do 160070
650104 Contributions Operating
(6,000.00)
MDNR Prescribed Burns grant#751N0200673
AR
5060760 Total
(6,000.00)
JE# 0000119213
6
9 5060765 160070
650104 Contributions Operating
(200.00)
RecTrac 06192011
P01
5060765 Total
(200.00)
JE# 000010927$
20
4 5060805 160210
650104 Contributions Operating
(450.00)
RecTrac 01092011
JE# 0000120861
16
10 5060805 160210
650104 Contributions Operating
(3,000.00)
RecTrac 07172011
P01
JE# 0000122751
6
11 506 8805 160210
650104 Contributions Operating
(50.00)
RecTrac 08072011
P01
P05
JE# 0000122758
16
11 5060805 160210
650104 Contributions Operating
(750.00)
RecTrac 08072011
P01
JE# 0000124863
11
12 5060805 160210
650104 Contributions Operating
(250.00)
RecTrac 09042011
P01
JE# 0000 227006
20
12 1 060805 160210
650104 Contributions Operating
(750.00)
RecTrac 09302011
001
5060805 Total
(5,250.00)
JE# 0000122758
17
11 5060831 160210
650104 Contributions Operating
(500.00)
RecTrac 08072011
5060831 Total
(500.00)
P01
JE# 0000109278
21
4 T5060837 160210
650104 Contributions Operating
(250.00)
RecTrac 01092011
P01
JE# 0000122 558
18
11 5060837 160210
650104 Contributions Operating
(500.00)
RecTrac 08072011
Pot
_
_5060837 Total
(750.00)
JE# 0000119213
5
9 5060870 160070
650104 Contributions Operating
(300.00)
RecTrac 06192011
P01
JE# 0000120563
JE# 0000120563
3
9 5060870 160070
650104 Contributions Operating
300.00
JE119213/5 ADM 6/19
BAM
4
9 50608T 160210
650104 Contributions Operating
(300.00)
JE119213/5 ADM 6/19
BAM
5060870 Total
(300.00}
JE# 0000125664
2flE2
5060201 160935
650104 Total
100000000670 690189 Capital Asset Contributions - FY2011
(31,579.47)
(112,000.00)
— —
MDEQ CMI grant #2007-0123
JE# 0000125664
4
5060201 160935
100000000995 690189 Capital Asset Contributions - FY2011
(78,000.00)
MDEQ CMI grant #2007-0123
BAM
JE# 0000125664
62
5060201 160925
100000000980 690189 Capital Asset Contributions - FY2011
(945,000.00)
MNRTF grant #06-199
JE# 0000125665
JE# 0000125665
2#12
5060201 160935
100000000996 690189 Capital Asset Contributions - FY2009
(187,500.00)
MRPA via Kellogg Foundation donation
BAM
BAM
JE# 0000125 665
4
5060201 160935
100000000996 690189 Capital Asset Contributions - FY2011
(62,500.00)
MRPA via Kellogg Foundation donation
BAM
JE# 0000125665
6
'
5060201 160925
100000001393 690189 Capital Asset Contributions - FY2011
(105,000.00)
Ducks Unlimited donation
BAM
8
12 5060201 160925
100000000980 690189 Capital Asset Contributions - FY2011
(16,000.00)
NOHLC donation
BAM
5060201 Total
(1,506,000.00)
690189 Total
(1,506,000.00)
Grand Total 1
(1,537,579.47)
Page 2 of 2
7 D-3
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
4-0
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: December 1, 2011
Subject: APPROVAL — 2012 OCPR Commission & Executive Committee Meeting Dates
INTRODUCTION AND HISTORY
Attached is the 2012 proposed schedule for the Oakland County Parks & Recreation Commission Meeting
Dates. This listing includes the 2012 dates of the Commission Meetings, the dates of the Executive Committee
Meetings and also dates and locations for various meetings and conferences.
STAFF RECOMMENDATION
The staff recommends approving the 2012 OCPR Commission and Executive Committee meeting schedule.
MOTION
Move to approve the 2012 Oakland County Parks & Recreation Commission & Executive Committee
Meeting schedule as submitted.
8 A-1
Item # 8 A
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2012 PROPOSED MASTER CALENDAR
Revised 11/15/11
DAY DATE
COMMISSION MEETINGS
WEDNESDAY
JANUARY 11
WEDNESDAY
FEBRUARY1
WEDNESDAY
MARCH7
WEDNESDAY
APRIL 4
WEDNESDAY
APRIL 18
WEDNESDAY
MAY 2
WEDNESDAY
JUNE 6
WEDNESDAY
JULY 11
WEDNESDAY
AUGUST1
WEDNESDAY
SEPTEMBER5
WEDNESDAY
OCTOBER3
WEDNESDAY
NOVEMBER7
WEDNESDAY
DECEMBER5
EXECUTIVE COMMITTEE MEETINGS
WEDNESDAY
JANUARY4
WEDNESDAY
JANUARY 25
WEDNESDAY
FEBRUARY 29
WEDNESDAY
MARCH 28
/EDNESDAY
APRIL 25
WEDNESDAY
MAY 30
WEDNESDAY
JUNE 27
WEDNESDAY
JULY 25
WEDNESDAY
AUGUST 29
WEDNESDAY
SEPTEMBER 26
WEDNESDAY
OCTOBER 31
WEDNESDAY
NOVEMBER 28
WEDNESDAY
DECEMBER 19
MEETINGS/CONFERENCES
TUES - FRI
FEBRUARY 7-10
SAT -WED
MARCH 3-7
TUES-THURS
MARCH 27-29
MON-WED
MARCH 26-28
MON-THURS
JUNE 18-21
FRI —TOES.
JULY 13-17
SUN-TUES
SEPTEMBER 16-18
TUES-THURS
OCTOBER 16-18
THURSDAY
NOVEMBER8
EVENT
REGULAR COMMISSION MEETING —
OFFICER ELECTION
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING—
(LYON OAKS)
REGULAR COMMISSION MEETING
FY 2013 BUDGET PRESENTATION WORK
SESSION
REGULAR COMMISSION MEETING —
(RED OAKS)
REGULAR COMMISSION MEETING —
(ADOPT FY 2013 BUDGET)
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING —
(GROVELAND OAKS)
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING —
(GLEN OAKS)
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
EXECUTIVE COMMITTEE MEETING
MRPA ANN. CONF/TRADE SHOW; DEARBORN, MI
NACo LEGISLATIVE CONFERENCE, WASHINGTON DC
NRPA LEGISLATIVE FORUM, WASHINGTON DC
MAC LEGISLATIVE CONFERENCE, LANSING, MI
SPDF ANNUAL CONFERENCE, THREE RIVERS PARK DISTRICT, MN
NACo ANNUAL CONFERENCE; ALLEGHENY COUNTY, PA (PITTSBURGH, PA)
MAC ANNUAL CONFERENCE, SHANTY CREEK RESORT, BELLAIRE, MI
NRPA CONGRESS & EXPOSITION, ANAHEIM, CA
ANNUAL STAFF BUSINESS MEETING, WATERFORD ACTIVITY CENTER
NOTE: All regular Commission meetings will be held at OCPRC Administration Offices located at Waterford Oaks,
2800 Watkins Lake Road, unless otherwise noted.
8 A-2
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
DECEMBER 7, 2011 AGENDA ITEM No. 8 B
FACILITIES MAINTENANCE -- PROJECT MANAGEMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities, Maintenance & Development.
Submitted: December 1, 2011
Subject: APPROVAL — Addison Oaks Conference Center — EECBG Window & Insulation Project
INTRODUCTION AND HISTORY
In November 2009, Oakland County was awarded a $4,800,000 Energy Efficiency Community Block Grant
(EECBG) as part of the Federal Reinvestments and Recovery Act. The Oakland County Parks & Recreation
Commission received $325,000 of these funds to be utilized towards energy audits and improvements for a
portion of the park facilities. These funds may not be used for audits and improvements on swimming pools
and golf courses, therefore excluding facilities at our five golf courses and two waterparks.
The Oakland County Facilities Management office is assisting OCPRC with facilitating the grant, audits and
improvements on this project. Additionally, staff is utilizing our existing annual contract with Design Resources
for Architecture, LLC for the necessary construction documents.
)n July 26, 2011, and on August 10, 2011, staff, with the assistance of Oakland County Purchasing
Department, received either incomplete or no bid proposals for this project, therefore a new bid due date was
established for September 15, 2011 at 2:00 pm, for the following Base Bids & Alternates:
• Base Bid #1 — Attic Insulation
o Alternate #1-A— Blown -in Insulation Substitution.
• Base Bid #2 — Banquet/Restroom Insulation
o Alternate #2-A — Duct Insulation
o Alternate #2-B — Crawl Space Vapor Barrier
• Base Bid #3 —Window Repair & Replacement
Staff received bids from the following four companies:
Blanket
Insulation
Southfield
DRV Contractors
Shelby Tw .
EL
Const&action
Group
Flint
Home & Door
Products
Berkley
Base Bid #1
$29,700.00
$16,635.00
$31,800.00
Alternate 1-A
-$800.00
-$5,200.00
Base Bid #2
$13,100.00
$43,790.00
$8,800.00
Alternate 2-A
$2,680.00
$2,850.00
Alternate 2-13
$1,300.00
$1,000.00
Insulation Total
$45,980.00
$60,425.00
$39,250.00
Base Bid #3
No Bid
$256,600.00
$256,400.00
$208-039.42
Total with Alternates
$45,980.00*
$317,025.00
$295,650.00
Page 2
fter evaluating the vendors based on experience/qualification, references, quality, warranty/guarantee, and
fee, staff disqualified the apparent low bidder, Home & Door Products due to not meeting the Davis Bacon Act
requirements of the grant, as well as not including the three (3) replacement doors in their bid.
The architectural estimate for the project is $273,723.
The FY2012 Addison Oaks Conference Center budget (ACC) does not include a line item for this project, since
administration of payments for the EECBG is handled directly with the Federal Department of Energy through
Oakland County's Fiscal Services Department.
STAFF RECOMMENDATION
After meeting with the Department of Energy (DOE) staff and conducting additional research to determine a
department match for the windows, staff recommends that OCPRC split the cost of the window installation
50/50 with EECBG. Staff further recommends awarding a contract to E&L Construction Group,
Flint, Michigan in the amount of $295,650 with a 5% contingency of $14,783, for a total amount of $310,433.
With the staff recommendation to split the cost of the windows 50/50 with EECBG, staff further recommends
transferring $134,610, which includes the contingency amount for the windows from the FY2012 Operating
Budget Contingency to the Addison Oaks Conference Center — Building Maintenance Line item.
As of November 18, 2011, and with the approval of the recommendation above, staff anticipates completing
additional interior lighting retrofits and other grant eligible projects in the amount of $129,588. This expenditure
'Jill encumber the entire allocated grant amount of $325,000. The remaining eligible projects (approx.
,,56,000) as well as the identified non -eligible (approx. $207,000) projects will be projected with the 15 year
maintenance plan.
If all energy audit identified eligible and non -eligible projects are completed, the park system could realize an
annual utility savings of approximately $57,000 (7.1 year Return on OCPRC Investment).
MOTION
Move to approve splitting the cost of the Addison Oaks Conference Center Windows between OCPRC
and EECBG, while allowing the EECBG to cover 100% of the Insulation; and
To award the contract for the Addison Oaks Conference Center — EECBG Window & Insulation Project
to E&L Construction Group, Flint, Michigan in the amount of $295,650 with a 5% contingency of
$14,783 for a total amount of $310,433; and
To transfer $134,610 (128,200 + 6,410), which includes the contingency amount for the windows, from
the FY2012 Operating Budget Contingency to the Addison Oaks Conference Center — Building
Maintenance Line item.
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; James C. Dunleavy, Chief of Parks Operations— North District
Submitted: December 1, 2011
Subject: License Agreement with NG Gilbert for Orion Oaks
INTRODUCTION AND HISTORY
Parks staff has been working with Corporation Counsel to develop a License Agreement with NG Gilbert for
the use of park property. NG Gilbert would like to continue to park its tree removal vehicles and equipment,
plus provide a woodchip storage area, at Orion Oaks County Park. The attached License Agreement will
provide the Oakland County Parks & Recreation Commission the opportunity to exchange tree removal, wood
chips and assistance with grinding Christmas trees in exchange for the use of the designated parking area.
ATTACHMENTS
License Agreement
Exhibit "A" Aerial Map
STAFF RECOMMENDATION
Staff recommends that we move forward with attached License Agreement provided by Corporation Counsel.
MOTION
Move to approve the License Agreement for 2012 provided by Corporation Counsel to permit
NG Gilbert to utilize Orion Oaks County Park for a staging area for their utility vehicles within the
designated parking area, in exchange for tree removal services, wood chips and assistance with
grinding Christmas trees for Oakland County Parks & Recreation.
8 C-1
� �"A
KLAND
COUNTYMNS
License Agreement .
The Oakland County Parks and Recreation
Commission (OCPRC) hereby grants a License for use of its property as set forth herein to:
Name of Entity or Person ("Licensee"):
Address:
Contact Person:
Telephone Number:
E-Mail Address:
The Parties agree to the following terms and conditions:
1. Use of OCPRC Property. Licensee may only use the property described below for the
purposes set forth in this Agreement.
1.1. Licensee may use and have access to the property which is illustrated in Exhibit A
("Property") which is approximately 1.62 acres. Exhibit A is incorporated by
referenced into this Agreement.
1.2. Licensee may use the Property, including the maintenance drive and parking area,
for ingress and egress to the parking area, to park its vehicles used in the operation
of its business, for parking of employees' cars while such employees are working for
Licensee, and for storing woodchips.
1.3. This Agreement shall start on January 1, 2012 and shall end on December 31, 2012.
1.4. There shall be no license fee for use of the Property. In exchange for no license fee,
Licensee shall provide the items or services listed in Section 2 to OCPRC at no cost.
1.5. Licensee shall not place any signs or advertisements on the Property without the
prior written consent of OCPRC Executive Officer.
1.6. Licensee shall keep the Property and anything stored thereon in good order and
repair and in a clean, safe, and healthful condition.
1.7. Licensee shall not make any alternations, additions, or changes to the Property,
unless prior written approval is given by OCPRC Executive Officer.
1.8. Licensee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.9. At the expiration or termination of this Agreement, Licensee shall leave the Property
in the same condition that Licensee found it and clean of all rubbish. Licensee shall
remove of all of its personal property within thirty (30) days of expiration or
termination of this Agreement. If Licensee does not remove its personal property
within the thirty (30) day period, OCPRC shall dispose of it as it sees fit.
Page 1 of 6
8 C-2
2. Licensee Responsibilities.
2.1. Licensee shall be responsible for providing the locks for OCPRC to attach to the gates
(marked in Exhibit A) which will control access to the Property. Licensee shall also
be responsible for maintaining the locks in a condition that will ensure that access to
the Property is secure.
2.2. Licensee shall only have access to the Property from the gates marked on Exhibit A.
2.3. Only Licensee and its employs and agents may access the Property for the uses set
forth herein.
2.4. Licensee and its employees and agents shall keep the gates locked at all times.
2.5. Licenses shall keep and maintain the parking area and maintenance drive located on
the Property in good condition, which shall include grading and adding gravel to
such area upon the request of the OCRPC Executive Officer.
2.6. Licensee shall be solely responsible for snow and ice removal from the maintenance
drive and parking area located on the Property.
2.7. Licensee shall provide woodchips up to five (5) times per calendar year for the
OCPRC Free Woodchip Days Program at no cost to OCPRC. OCPRC shall provide the
dates, locations, and times for such Program.
2.8. Licensee shall provide the personnel and machinery to grind Christmas trees for the
OCPRC Christmas Tree Recycling Program at no cost to OCPRC. OCPRC shall provide
the dates, locations, and times for such Program.
2.9. License shall providing reasonable tree trimming services at OCPRC Parks upon
request of the OCPRC Executive Officer at no cost to OCRPRC.
2.10. Licensee and all persons performing work on behalf of Licensee shall not in any
manner hold themselves out to be agents or employees of OCPRC or Oakland
County, Michigan ("County").
2.11. Licensee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use of
the Property.
2.12. Licensee shall not sell or permit anyone to sell or consume alcoholic beverages on
the Property.
3. OCPRC Responsibilities.
3.1. OCPRC shall provide the dates, locations, and times to Licensee for the Free
Woodchip Days Program to Licensee. OCPRC shall provide the personnel to oversee
and run such Program. Licensee shall only be responsible for providing and
delivering the woodchips to the designated OCPRC Parks.
3.2. OCPRC shall provide the dates, locations, and times to Licensee for the OCPRC
Christmas Tree Recycle Program.
Page 2of6
8 C-3
4. Liability/Assurances.
4.1. Damage to OCPRC Property. Licensee shall be responsible for any damage to any
County or OCPRC property or facility that is caused by Licensee, its employees,
agents, invitees, volunteers, or subcontractors or any other persons on the Property
because of Licensee's use of the Property. If damage occurs, OCPRC shall make the
necessary repairs and/or replacements or cause a third party to make the necessary
repairs or replacements, provided, however, that Licensee shall reimburse OCPRC
the cost for repairing and/or replacing the damaged property or facilities.
4.2. Damage to Licensee Property. Licensee shall be solely liable and responsible for any
property loss or damage resulting from fire, theft or other means to Licensee's
personal property located, kept, or stored on the Property during Licensee's use of
the Property.
4.3. Licensee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Licensee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
4.4. Licensee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
4.5. Indemnification. Licensee shall indemnify and hold harmless the County of Oakland,
it Boards, Commissions, officials, and employees from any and all Claims that are
incurred by or asserted against the County by any person or entity which are alleged
to have been caused by or found to arise from the acts, performances, errors, or
omissions of Licensee or its employees, agents volunteers, subcontractors, invitees,
or any other persons on the Property because of Licensee's use of the Property.
4.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court costs,
investigation expenses, litigation expenses, amounts paid in settlement, and/or
other amounts or liabilities of any kind which are imposed on, incurred by, or
asserted against the County, or for which the County may become legally and/or
contractually obligated to pay or defend against, whether direct, indirect or
consequential, whether based upon any alleged violation of the federal or the state
constitution, any federal or state statute, rule, regulation, or any alleged violation of
federal or state common law, whether any such claims are brought in law or equity,
tort, contract, or otherwise, and/or whether commenced or threatened.
5. Insurance. Licensee shall obtain and maintain insurance according to the specifications
set forth in Exhibit B. Exhibit B is incorporated by reference into this Agreement.
6. Termination. Either Party may terminate this Agreement upon ninety (90) days written
notice to the other Party for any reason.
Page 3 of 6
8 C-4
7. Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees,
and subcontractors must comply with all applicable federal, state, and local laws,
regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this
Agreement. A copy of OCPRC Park Rules and Regulations shall be given to Licensee upon
execution of this Agreement. The OCPRC Park Rules and Regulations can also be found on
the OCPRC website.
8. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of
the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall
not assign any portion of this Agreement without the prior written consent of OCPRC.
9. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Agreement or to exercise any option herein conferred in any one or
more instances shall not be construed as a waiver or relinquishment of any such
covenants, conditions, or options, but the same shall be and remain in full force and
effect. No covenant, term or condition of this Agreement shall be deemed to have been
waived by OCPRC, unless such waiver is in writing by OCPRC.
10. Amendments. This Agreement cannot be modified unless reduced to writing and signed
by both Parties.
11. Severability. If any term, covenant, or condition of this Agreement or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Agreement or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Agreement shall be valid and enforceable to the fullest
extent permitted by law, unless removal of such term materially alters the basic intent of
the Parties in executing this Agreement.
12. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
13. Counterparts. This Agreement may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall together
constitute one instrument.
14. Entire Agreement. This Agreement sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings, either
oral or written, between the Parties other than are herein set forth.
15. Effective Date. The Effective Date of this Agreement shall be the date upon which the last
of the Parties listed below has signed the Agreement.
16. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
Page 4 of 6
8 C-5
APPROVED AND AUTHORIZED BY LICENSEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 5 of 6
8 C-6
EXHIBIT B
INSURANCE REQUIREMENTS
Page 6 of 6
8 C-7
EXHIBIT "A"
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•„�.. PAGE 8 C-8
OZAKLAND
Kel'II► II I1
ORION OAKS COUNTY PARK
2301 CLARKSTON RD
LAKE ORION, MI 48360
Oakland County Parks & Recreation
2800 Watkins Lake Road Daniel Stencil
Waterford, MI 48328 Executive Officer
The Informetlon provldod harawllh has boon complhd from rocerded deeds, plot tax
may.. aurveya and other pubfle —,da, It I: ne a bgel y mcorded map er eurvey and
not Intended to be used oa ono. Uaem ehouk conaultihe Informetlon :ourcea mantlonad
above when quenlonn orhe.•
Map created an 729/11
LEGEND
Hydric Features
(a Existing Gates
Type
Public Access Gate
Map Created 10112111
Feet
0 100 200 400
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; James C. Dunleavy, Chief of Parks Operations — North District
Submitted: December 1, 2011
Subject: Window Replacement for the Rental House at Springfield Oaks
INTRODUCTION AND HISTORY
The Springfield Oaks rental house was built in 1972 on park property and has provided revenue for more than
30 years. The house has the original windows which are in need of replacement. Staff has been working with
the Oakland County Purchasing Department on requesting a proposal to have 10 windows replaced.
Staff did not plan on replacing the windows in the 2012 budget. However, due to the problems that the tenant
is having with the windows, we are requesting the windows be replaced. There is currently $3,000 budgeted in
the Rental Property Maintenance budget and we will need an additional $3,700 to pay for the windows.
Therefore, we will need a transfer of $3,700 from the approved FY2012 Operating Budget Contingency to the
FY 2012 Springfield Oaks Rental Property Maintenance Budget line item.
A request for bid was sent out through the Michigan Inter -governmental Trade Network (MITN) website through
Oakland County Purchasing. Only one bid was submitted for this project and it was from Allied Building
Services of Detroit. The manufacturer is VinylSash and the warranty is 50 years that would be the life
expectancy as well. The windows can be either sliders or double hung, but with the sizes of the windows we
would recommend sliders.
ATTACHMENTS
- Oakland County Purchasing Bid Summary
STAFF RECOMMENDATION
Staff recommends that we move forward with the replacement of the windows and award the bid to
Allied Building Services Company of Detroit, Inc. for $6,700.00 and also to approve a transfer of $3,700 from
Contingency to the Springfield Oaks Rental Property Maintenance Budget line item.
MOTION
Move to award the bid for the Window Replacement for the Rental House at Springfield Oaks to
Allied Building Services Company of Detroit, Inc. in the amount of $6,700.00; and
—o approve the transfer of $3,700 from the approved FY2012 Operating Budget Contingency to the
.-Y2012 Springfield Oaks Rental Property Maintenance Budget line item.
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rovide completion count terms a
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1211120A A
ACTIVITY REPORT
Q- .
COUNTY PARKS
November 2011(FM2, FY2012)
ADDISON OAKS PARK
Campers
0
0
N/A
7,850
7,882
0.4%
Day Use (*)
0
2,623
N/A
1,587
6,939
337.2%
Day Campers
0
0
N/A
0
0
N/A
*ADDISON OAKS CONFERENCE CENTER
3,067
2,771
-9.7%
6,333
5,536
-12.6%
CATALPA OAKS PARK
Day Use
2,795
3,168
13.3%
14,322
7,292
-49.1%
GROVELAND OAKS PARK
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Day Campers
0
0
N/A
0
0
N/A
HIGHLAND OAKS PARK
Day Use
352
1,418
302.8%
704
2,448
247.7%
INDEPENDENCE OAKS PARK
Day Use
15,919
14,158
-11.1%
40,443
31,977
-20.9%
Day Campers
0
118
N/A
0
118
N/A
Overnight Youth Group Campers
213
0
-100.0%
483
297
-38.5%
n
LYON OAKS
Day Use
931
975
4.7%
8,829
7,206
-18.4%
Dog Park
5,504
5,743
4.3%
10,804
11,364
5.2%
ORION OAKS PARK
Day Use
528
2,782
426.9%
6,056
11,346
87.4%
Dog Park
9,372
15,586
66.3%
18,744
28,649
52.8%
RED OAKS PARK
Dog Park
564
1,691
199.8%
1,535
3,560
131.9%
ROSE OAKS PARK
Day Use
1,197
2,110
76.3%
1,796
3,648
103.1%
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
122
250
104.9%
122
688
463.9%
4-H Fair
0
0
N/A
0
0
N/A
*Banquet Facilities
505
700
38.6%
505
4,969
884.0%
WATERFORD OAKS
Activity Center- non banquet
752
1,295
72.2%
1,428
2,560
79.3%
*Banquet Facilities - Activity Center
90
353
292.2%
90
353
292.2%
Day Use
204
550
169.6%
408
815
99.8%
TOTAL CAMPERS
0
0
N/A
7,850
7,882
0.4%
TOTAL DAY USE
22,047
28,034
27.2%
74,267
72,359
-2.6%
TOTAL DAY CAMPERS
0
118
N/A
0
118
N/A
'^TAL OVERNIGHT YOUTH GROUP CAMPERS
213
0
-100.0%
483
297
-38.5%
i AL DOG PARK
15,440
23,020
49.1%
31,083
43,572
40.2%
TOTAL 4-H FAIR
0
0
N/A
0
0
N/A
TOTAL ACTIVITY CENTER -NON BANQUET
752
1,295
72.2%
1,428
2,560
79.3°%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
1 of 4
12/7/2011
ACTIVITY REPORT
November 2011 (FM2, FY2012)
GLEN OAKS
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played -18 Hole Equivalent
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played -18 hole Equivalent
SPRINGFIELD OAKS
Rounds Played -18 Hole Equivalent
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
-OTAL ROUNDS PLAYED -18 HOLE EQUIVALENT
OTAL DRIVING RANGE
. ,_f.
COUNTY ".
907
937
3.3%
2,837
2,660
-6.2%
4,440
3,216
-27.6%
7,176
5,647
-21.3%
261
275
5.4%
974
4,626
374.9%
987
895
-9.3%
3,106
3,303
6.3%
130
259
99.2%
870
1,164
33.990
0
1,787
N/A
1,323
2,930
113.9%
0
350
N/A
2,242
2,361
5.3%
314
464
47.8%
1,196
1,258
5.2%
757
774
2.2%
2,607
2,047
-21.5%
124
137
10.5%
1,032
740
-28.3%
965
1,217
26.1%
2,315
2,933
26.7916
1,147
1,165
1.6%
1,980
1,953
-1.4%
34
28
-17.6%
514
654
27.2%
3,930
4,287
9.1%
12,061
12,201
1.2%
130
259
99.2%
870
1,164
33.8%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
2 of 4 12/7/2011
ACTIVITY REPORT
November 2011(FM2, FV2012) COUNTY
_L
MOBILE RECREATION
Bleachers
150
150
0.0%
155
154
-0.6%
Inflatables
0
0
N/A
3,455
2,537
-26.6%
Bus
360
954
165.0%
1,440
2,391
66.0%
Climbing Wall/Tower
900
0
-100.0%
2,100
713
-66.0%
Show Mobile
0
0
N/A
11
7
-36.4%
OC Parks Express
0
0
N/A
0
0
N/A
Miscellaneous*
0
650
N/A
22
1,217
5431.8%
WATERFORD OAKS BMX
0
0
N/A
0
100
N/A
WATERFORD OAKS COURT GAMES COMPLEX
0
230
N/A
204
445
118.1%
WATERFORD OAKS FRIDGE
0
0
N/A
0
0
N/A
WATERFORD OAKS LOOKOUT LODGE
215
107
-50.2%
375
448
19.5%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS
447
145
-67.6%
1,471
505
-65.7%
SENIOR EVENTS
0
0
N/A
0
169
N/A
TOTAL MOBILE RECREATION VISITS
1,410
1,754
24.4%
7,183
7,019
-2.3%
TOTAL FACILITIES AND SPECIAL EVENTS
662
482
-27.2%
2,050
1,667
-18.7%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 12/7/2011
ACTIVITY REPORT
November 2011 (FM2, FY2012)
r r
r
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
1,294
1,469
13.5%
Outreach Visits
225
248
10.2%
**Trail Usage (**Not included in totals)
10,968
2,017
-81.6%
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
102
0
-100.0%
Outreach Visits
0
0
N/A
"Trail Usage (**Not included in totals)
1,161
1,186
2.2%
TOTAL NATURE CENTERS
1,396
1,469
5.2%
TOTAL OUTREACH VISITS
225
248
10.2%
DAY USE PARKS
GOLF COURSES / Driving Range
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
ti
*Provided a display at the Clinton River Watershed Council
Student Congress which hosted 100 people. Greenhouse usage
for garden plots and two classes; 550.
KLA
3,847
3,537
-8.1%
503
846
68.2%
21,954
4,893
-77.7%
190
0
-100.0%
0
0
N/A
2,346
1,786
-23.9%
4,037
3,537
-12.4%
503
846
68.2%
38,452
52,467
36.4%
115,111
126,788
10.1%
4,060
4,546
12.0%
12,931
13,365
3.4%
2,072
0
-100.0%
9,233
8,686
-5.9%
1,621
1,717
5.9%
4,540
4,383
-3.5%
9,249
9,992
8.0%
17,407
21,288
22.3%
55,454
68,722
23.9%
159,222
174,510
SIX%
'Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 12/7/2011
a
A
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rt
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9
110
vs
.,071.N
44 E. Ai.
7ta
1966
Springfield
Oaks - Davisburg
1970
White Lake
Oaks - White Lake
1977
Red Oaks -
Madison Heights*
1978
Glen Oaks
- Farmington Hills
2000
Lyon Oaks
- Lyon Township
*9-hole course
9 B-3
OCPR receives consistently
high marks from surveys and
comment cards about course
conditions and level of
customer service
Golf Courses identified as one
of top three visited facilities
at OCPR
Source: Central Michigan University survey results
9 B-4
Staffing model prior to 2008 reorganization
Chief of Golf
1 - Grds Maint Supvr
.75 - Storekeeper III
1 - Gen Maint Mech
1 - Grds Equip Mech
5 - Parks Helpers
6 - Attendants
5- Seasonal Laborers
11 - Parks Helpers
1 - Grds Maint Supvr
2 - Gen Maint Mech
1 - Grds Equip Mech
1- Groundskeeper II
13 - Parks Helpers
15 - Seasonal Laborers
1 - Grds Maint Supvr 1 - Storekeeper III
1 - Gen Maint Mech
1 - Grds Equip Mech
1- Groundskeeper II
7 - Parks Helpers 6 - Attendants
5 - Seasonal Laborers 8 - Parks Helpers
.5 - Storekeeper III
1 - Grds Maint Supvr
1 - Grds Equip Mech
7 - Parks Helpers
6 - Attendants
3 - Seasonal Laborers
11 - Parks Helpers
9 B-5
1 - Golf Shop Coor
15 - Attendants
12 - Parks Helpers
1 - Golf Shop Coor
FE- Grds Maint Supvr
1 - Gen Maint Mech
1 - Grds Equip Mech
1 - Groundskeeper II
1 - Park Maint Aide
8 - Parks Helpers
9 - Attendants
7 - Seasonal Laborers
12 - Parks Helpers
2012 Budget Staffing
SOUTH DISTRICT - CHIEF PARKS OPERATIONS & MAINT NORTH DISTRICT - CHIEF PARKS OPERATIONS & MAINT
PARK SUPERVISOR
RED OAKS
.2 - Park Supervisor
GLEN OAKS
.6 - Park Supervisor
.5 - Grds Equip Mech
.6 - Grds Equip Mech
.2- Groundskeeper
.7 - Groundskeeper II
1 - Gen Maint Mech
PART-TIME
6 - Parks Helpers
9.5 - Parks Helpers
9 - Seasonal Laborers
1 - Grds Equip Mech
PRO SHOP SUPERVISOR
GLEN OAKS LYONOAKS
.5 - Rec Program Supvr .5 - Rec Program Supvr
PART-TIME
12 - Parks Helpers
11 - Parks Helpers
2 - Seasonal Prog Spec
3 - Seasonal Prog Spec
9 - Attendants
12 - Attendants
PARK SUPERVISOR
• •�
9 - Park Supervisor
.9 - Groundskeeper II
.9 - Gen Maint Mech
14 - Parks Helpers
7 - Seasonal Laborers
1 - Grds Equip Mech
1 - Groundskeeper II
PARK SUPERVISOR
SPRINGFIELD
WHITE LAKE
.4 - Park Supervisor
.4 - Park Supervisor
1 - Parks Crew Chief
.75 - Gen Maint Mech
PART-TIME
6 - Parks Helpers
8 - Parks Helpers
3 - Seasonal Laborers
5 - Seasonal Laborers
1 - Grds Equip Mech
1 - Grds Equip Mech
1 - Groundskeeper II
1 - Groundskeeper II
PRO SHOP SUPERVISOR
.. INGFIELD
.3 - Golf Revenue
LAKE
.3 - Golf Revenue
PART-TIME
9 - Parks Helpers
11 - Parks Helpers
2 - Seasonal Prog Spec
2 - Seasonal Prog Spec
6 - Attendants
1 - Attendants
9 B-6
18-hole Equivalent/Activity
Report Summary: 2007-2011
- . _
_ _
- . • .
_
Total starts
Peryear
2007
241110*
19,225**
11,916
28,158****
25,000
108,409
2008
24,709
19,636
11,559
27,324****
21,872
105,100
2009
26,138
22,599
1,523***
24,243
24,611
99,114
2010
27,485
22,852
9,972***
23,567*****
23,253
107,129
2011
25,748
24,577
91750
221162
22,812
105,048
* During the 2007 golf season at Glen Oaks GC the following greens were closed due to reconstruction:
#5, 13 and 14.
** During the 2008 golf season at Glen Oaks newly constructed greens still growing in. Temporary greens
on #5 and #6 for the entire golf season.
*** For the 2009 golf season Red Oaks GC was closed for 10+ months due to the OC Drain Commission
Project. /2010 Red Oaks was closed for 5 months due to the continuation and completion of the OC Drain
Commission Project.
**** Springfield Oaks 2007 and 2008 totals vary due to different reporting methods.
***** Springfield Oaks 2010 decrease in player count due to severe Winter Kill during the start-up of the
season. Greens not healed completely until June 2010.
2011 No golf played the month of March due to rain
The PGA report provided shows regional and national statistics
2005-2011
volunteer levels
00
O 07
2008
2009 2010 2011
Total
volunteer
12,258
15,303
11,709
17,638
5919 10,290 9876
hours
Total value
of
volunteer
$248,224
$309,885
$357,169
$357,169
$119,859
$208,372
$199,989
service
provided
* The value of hours has been assigned the rate of $20.25 per hour.
(U.S. Bureau of Labor Statistics, Great Lakes Region)
• Golf course volunteers are recruited and oriented through
OCPR's Volunteers Coordinator and attend mandatory
orientation and training with on -site supervisors
2006-2011
Revenue & Expense Comparison
- Individual Golf Courses
7M
.w
4Vfirir►ti •-�*% -••,r
:I
Glen Oaks Golf Course Budget 2006-2011 (Actuals) & 2012 (Budgeted)
$1,500,000
$1,250,000
$1,000,000
$750,000
$500,000
$250,000
$0
-$250,000
-$500,000
-$750,000
-$1,000,000
-$1,250,000
i
1
2
3
4
5
6
7
Year
2006
2007
2008
2009
2010
2011
2012
■ Revenue
$1,228,107
$1,035,198
$1,106,263
$1,039,908
$938,225
$935,210
$986,540
■ Expense
($1,257,186)
($1,240,233)
($1,100,408)
($1,148,838)
($1,389,211)
($1,086,699)
($1,023,139)
• Subsidy
$29,078
$205,034 $0 $108,929
$450,985 $151,488 $36,598
■ Depreciation $223,703
$211,013 $215,503
$216,171
$208,954
$226,700 $200,800
*Depreciation included in expense
REVISED 9 B-10
Lyon Oaks Golf Course Budget 2006-2011(Actuals) & 2012 (Budgeted)
$1,500,000
$1,250,000
$1,000,000
$750,000
$500,000
$250,000
$0
$250,000
-$500,000
-$750,000
-$1,000,000
-$1,250,000
-$1,500,000
-$1,750,000
-$2,000,000
-yJ L,LJV,VVV
2006
2007
2008 2009
2010
2011
2012
■ Revenue
$1,228,270
$1,209,476
$1,234,734
$1,185,046
$1,180,108
$1,152,673
$1,167,000
■ Expense
($1,887,786)
($2,109,859)
($1,893,776)
($1,808,614)
($1,661,955)
($1,525,123)
($1,838,709)
■ Subsidy
$659,516
$900,383
$659,042
$623,568
$481,847
$372,449
$671,709
■ Depreciation
$563,671
$551,126
$547,617
$562,243
$553,148
$545,134
$563,100
*Depreciation included in expense
9 B-11
Red Oaks Golf Course Budget 2006-2011(Actuals) & 2012 (Budgeted)
$450,000
$350,000
$250,000
$150,000
$50,000
__..
-$50,000
-$150,000
--
—
-$250,000
-$350,000
-$450,000
-$550,000
�yy
V
-$650,000
P
x
°
-$750,000
2006
2007
2008
2009
2010
2011
2012
m Revenue
$405,366
$397,396
$374,371
$24,195
$306,974
$303,968
$381,500
Expense
($677,000)
($699,407)
($684,185)
($394,981)
($716,885)
($627,391)
($651,735)
— Subsidy
$271,634
$302,011
$309,814
$370,786
$409,912
$323,423
$270,235
m Depreciation
$203,150
$202,362
$180,035
$148,926
$147,383
$147,706
$162,900
*Depreciation included in expense
9 B-12
Springfield Oaks Golf Course Budget 2006-2011(Actuals) & 2012 (Budgeted)
a,
$900,000 — ---
.�/VV,VVV
$500,000
$300,000
I
$100,000
-$100,000
i
-$300,000
I
-$500,000
-$700,000
-$900,000
-$1,100, 000
000
I
-$1,300,
000
-$1,500,
2006
2007
I
2008 1
2009
2010
2011
2012
■ Revenue
$837,881
$816,803
$809,127
$769,170
$662,128
$660,495
$743,174
` Expense
($815,470)
($1,267,776)
($937,735)
($757,282)
($939,761)
($712,317)
($824,646)
., Subsidy
$0
$450,973
$128,608 j
$0
$277,633
$51,821
$81,472
■ Depreciation
$95,218
$99,114
$99,890
$97,513
$86,473
$78,448
$71,600
*Depreciation included in expense
9 B-13
9
or
11 $
White Lake Oaks Golf Course Budget 2006-2011 (Actuals) & 2012 (Budgeted) p
$1,000,000
$800,000
$600,000
I—
$400,000
$200,000
$0
-$200,000
-
t
-$400,000
-$ 600,000
-$800,000
-$1,000,000
2006
2007
�
2008
2009
2010
2011
2012
■ Revenue
$828,914
$885,200
$866,560
$839,795
$773,860
$723,270
$834,503
■ Expense
($929,751)
($969,779)
($986,918)
($910,297)
($926,692)
($804,315)
($971,112)
■ Subsidy
$100,837
$84,579
$120,358
$70,502
$152,832
$81,045
$136,609
■ Depreciation
$126,425
$202,790
$202,861
$207,027
$196,774
$191,402
$198,000
*Depreciation included in expense
9 B-14
Golf Course Revenue and Expense Totals from 2006-2011 (Actuals) & 2012
(Budgeted)
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
$1,000,000
-$2,000,000
-$3,000,000
-$4,000, 000
-$5,000,000
-$ 6,000, 000
-� i,uuu,uuu
2006
2007
2008
2009
2010
2011
2012
■ TOTAL Revenue
$4,528,538
$4,344,075
$4,391,056
$3,858,114
$3,861,293
$3,775,616
$4,112,717
■TOTAL Expenses
($5,567,193)
($6,287,054)
($5,603,022)
($5,020,012)
($5,634,504)
($4,755,844)
($5,309,341)
■TOTAL Subsidy
$1,061,065
$1,942,978
$1,217,821
$1,173,785
$1,773,210
$980,227
$1,196,623
■TOTAL Depreciation
$1,212,167
$1,266,406
$1,245,906
$1,231,880
$1,192,733
$1,189,390
$1,196,400
*Depreciation included in expense
9 B-15
Noteworthy Updates
Golf course maintenance staff is utilizing the CAMS system
for their work orders
There was no golf
during the
month
of March 2011 due to
rain. The courses
were open
March
2010.
Golf course and revenue supervisors' annual evaluation and
pre-FY2012 budget meetings are underway
Communications/Marketing and operations staff is working
� on a Marketing Plan for 2012
Fiscal Services is working with staff to determine the true
cost of banquet operations
9 B-16
-71
At
yr 4 � i 1.. _ ��• �'
r n
nOA li e4l
EXECUTIVE OFFICER'S REPORT
ITEM # 9 C
1. Highland Games: We have been in contact with representatives of St. Andrew's
Society of Detroit. They are the group that conducts the Highland Games events. We
may be in the running in 2013 for consideration of hosting one of their events at an
Oakland County Park.
2. Communications and Marketing Update:
-Contributed input at planning meeting for Mr. Patterson's State of the County Address
-Facilitated guest appearances by parks staff to promote winter recreation,
Fire & Ice and volunteerism on November cable show hosted by Commissioner
Marcia Gershenson
-Provided content/photos for 2012 Oakland County directory
-Provided two -page spread for the 2012 Prosper Magazine promoting the parks system
-Provided Manager Sue Wells' President's Letter for the November issue of MRPA's
PROfessional Magazine and her welcome message for the 2012 MRPA conference
registration booklet
-Participated in joint meeting with health department representatives to discuss potential
collaborative efforts
-Submitted offer/photos for inclusion of Lyon Oaks and Springfield Oaks golf courses in
the Avid Golfer Passbook for 2012
3. National Bicycle League Past Due Invoices: We received a report that indicated a
tentative agreement is in the works for any outstanding debts from this company,
however, this filing still needs the final approval of the court. If this goes through we will
receive an official notice from the Receiver. We must respond to the letter in order to be
considered in the settlement. In papers filed with the Franklin County, OH courts, the
NBL Receiver stated to the court that it is prepared to disburse the proceeds from recent
asset sales to persons and entities who filed written claims. Based on the claims made,
the Receiver recommends a distribution to creditors of 38 cents on the dollar. Official
notice will be sent to all creditors, and if no objections are received, the Receiver will
tender an order to the court for consideration and approval. Objections in this type of
case are rare, since the court looks at how much the company owes, what cash it has,
and then arrives at an amount -on -the -dollar number. Since all assets are now converted
to cash, it is unlikely that any objection would have weight. They have unpaid amounts
due to OCPR in the amount of $1,695.75 which could amount to about $644.
9C-1
4. Upcoming Events and Programs: Attached for your information is a list of upcoming
events and programs scheduled by the Recreation Programs and Services Staff.
5. Activity Reports: We will be distributing the Activity Reports at the Commission
meeting on Wednesday, December 7, 2011.
6. MRPA Awards: We have been advised by MRPA that Oakland County Parks &
Recreation won the Design Award for the Paradise Peninsula Playscape. In addition,
County Executive L. Brooks Patterson has also been selected as its winner for Elected
Official of the Year.
7. No -Salt Water Softeners: Given the fact that 3 of the 4 types of No -Salt Water
Softeners will not effectively solve the problems that salt type softeners solve, and that
the 4th type is expensive to install and maintain compared to conventional softeners,
further research will be unnecessary and not cost effective at this time.
8. PGA PerformanceTrak: Attached for your information is a copy of the PGA
PerformanceTRAK News which shows a great deal of golf data for year-to-date through
September 2011, including Food & Beverage numbers as compared to 2010.
9. Upper Bushman Lake Catch & Release: Our office received official word from
Jim Francis that the DNR Director has approved Upper Bushman Lake for Special
Regulation Catch and Release beginning April 1, 2012 (5-yr renewable cycle).
10. Indoor Community Garden: Channel 2 was at the Greenhouse on Friday,
December 2, 2011, to shoot a follow-up report on the indoor Community Garden. The
previous report assisted staff in receiving over 120 applicants to be drawn for sixty-six
(66) 10'x6' raised garden plots. The date to be aired is undetermined.
11. FY2012 Project Resource Evaluation: With a recent staff opening in the Project Unit
of Facilities Maintenance, Mike Donnellon, Chief of Facilities Maintenance and
Development, has been meeting with other County departmental resources to assist in
the completion for FY2012 CIP and Maintenance Projects. These departments include
Facilities Management - Art Holdsworth and Paul Hunter; the Water Resource
Commissioner's office staff - Steve Korth and Gary Nigro; and Facilities Maintenance
and Operation staff - Art Holdsworth and Bob Larkin. Mr. Donnellon is currently
reviewing interdepartmental proposals from these departments and expects to have a
recommendation for the Executive Committee before the holidays.
12. Catalpa Oaks Update: The Catalpa Oaks Phase I Development Project is currently out
for bidding for general contracting services. A pre -bid meeting was held on November
30'h with all interested general contractors. Bids are due on December 20th, bids will be
9C-2
evaluated the first few weeks in January 2012 with the anticipation of a contract approval
at the February 1, 2012 Commission meeting.
13. Ellis Family Update: Dorothy Ellis, daughter of the owner of Ellis Barn, passed away
this past weekend at the age of 97. Also, her daughter Dottie passed away within the
last month. The family is requesting memorial funds to be donated to the Friends of Ellis
Barn.
14. Food & Beverage Update: The Food and Beverage RFP Committee has been
meeting weekly to work toward a final draft of an RFP for Concession Operations. This
RFP is almost complete and is scheduled to be released to the public on Monday,
December 19. Bids will be due on Thursday, January 19 at 3 p.m. There will also be a
date set aside for a pre -bid meeting and site visits. The Concession Operation RFP will
include Waterford Oaks Waterpark, Red Oaks Waterpark, Groveland Oaks
Campground, Addison Oaks Campground and Springfield Oaks Golf Course.
The Committee is also looking to release an RFP for Approved Caterers to service the
Activity Centers and Pavilions throughout Oakland County Parks. This will also include
the Oakland County International Airport. The end result of this process will allow our
guests a variety of vendors to choose from to meet the need for food and beverage
service for their party and will allow the County to control which vendors are operating in
the parks. This will begin early in 2012 and be in place by January 2013.
The final RFP will be for Banquet services at Addison Oaks Conference Center, White
Lake Oaks Golf Course, Lyon Oaks Golf Course and Glen Oaks Golf Course, this RFP
will be released in 2012 and a new contract will be in place in 2013. The new contract
will not start until January 1, 2016, Oak Management, Inc., will be the provider of
exclusive food and beverage service at those locations until December 31, 2015. The
cross over time is to allow a seamless transition (if one is needed) for people who want
to book in 2013-2015 for parties to take place at these facilities in 2016 and beyond.
15. Groupon Update: A 2011 analysis of Groupon and other social media incentives will
be submitted at the Commission meeting on December 71'
9C-3
Upcoming Events — December 2011
Adaptive Recreation
Dec. 5
OCParks Express — Senior Light Tour, Arden Courts/Beverly Hills
Dec. 6
OCParks Express — Senior Light Tour, Oak Park & Berkley
Dec. 7
Junior Sports Team - Southfield
Dec. 7
Jingle Bell Ball — social for individuals with developmental disabilities
— Waterford CAI
Dec. 8
OCParks Express — Senior Light Tour, Royal Oak
Dec. 8
OCParks Express — Senior Light Tour, Clawson
Dec. 12
OCParks Express — Senior Light tour, White Lake
Dec. 13
OCParks Express — Senior Light tour, Independence Twp/Lockwood
of Waterford
Dec. 14
OCParks Express — Senior Light tour, Salvation Army — Royal Oalc
Dec. 15
Junior Sports Team - Southfield
Dec. 28
Almost New Year Social for individuals with developmental disabilities
(dinner & activities) - Waterford
Dec. 29
Almost New Year Social for individuals with developmental disabilities
(dinner & activities) - Royal Oak
Field Sports — Catalpa Oaks
No field sports until spring, 2012.
OC Parks Express
No OCParks Express events are scheduled for December.
Campground Recreation
Campgrounds closed until May, 2012.
Special Events, Dogs, Golf, and Health & Wellness
Dec. 10 Canines, Coffee and Conversation at Lyon Oaks
Nature/Interpretive Programs
Dec. 3 Scout Badge Day (2) — Brownie Space Try -It
Dec. 4 Ski Patrol Meeting (Tentative)
Dec. 5 Independence Oaks Deer Management Day — Park and Nature Center Closed
Dec. 7 Independence Oaks Deer Management Day — Park and Nature Center Closed
Dec. 10 PIP — Holiday Crafting
Dec. 17 Wild Birthday Party — Nolan
Dec. 17 (Field Trip as file record) — Oakland Audubon Christmas Count — In Kind
9C-4
Dec. 24 Guest Appreciation Day — Christmas Eve Holiday — Free Park Entry
Dec. 25 Christmas Day — Park and Nature Center Closed
Volunteer Opportunities
No programs scheduled for December.
Mobile Recreation
No mobile units scheduled until spring, 2012.
Dec. 1 Showmobile: Christmas Tree Lighting — Royal Oak Parks and Recreation
Bus: Waterford Golden Age Senior Trip to Detroit Institute of Arts
Dec. 2 Bus: Waterford Golden Age Senior Trip to DSO
Bus: Four Corners Montessori Field Trip to Macomb Performing Arts Center
Dec. 3 Showmobile: University Cultural Center
Showmobile: Genisys Credit Union to Downtown Pontiac
Showmobile: Orion Parade Group — Annual Lighted Parade
Bus: Dwortz Christmas Party to Detroit
Dec. 4 Bus (2): Storm to Frankenmuth
Dec. 5 Bus (2): Four Corners Montessori Field Trip to Ann Arbor Hands On Museum
Bus: Senior Trip — Christmas Lights Tour
Dec. 6 Bus (2): Our Lady of Refuge Field Trip to Northville Marquee Theatre
Bus: Senior Trip — Christmas Lights Tour
Showmobile: Waterford Civic Center for Tree Lighting Ceremony
Dec. 7 Showmobile: White Lake Township for Christmas Spectacular
Dec. 8 Bus (2): Senior Trip — Christmas Lights Tour
Dec. 9 Bus: Our Lady of the Lakes Field Trip to Ann Arbor Hands On Museum
Dec. 10 Bus: Big Chief Chorus to various locations for concerts
Bus (2): Older Persons Commission Senior Show Trip to Fox Theater
Dec. 12 Bus: Senior Trip — Christmas Lights Tour
Dec. 13 Bus: Oxford Township P & R to Birch Run Outlets
Bus: Senior Trip — Christmas Lights Tour
Dec. 14 Bus: Senior Trip — Christmas Lights Tour
Dec. 15 Bus: Brookfield Academy School Trip to Henry Ford Museum
Dec. 16 Bus: Older Persons Commission Trip to the Detroit Symphony
9C-5
PGA PERFC)►MAGE t r' .fw.
IN COOPERATION WITH THE NGCOA
�erformanceTralt flews.. ,September 2011 R�� _ . �, __. � October ��,_ 201 a . ;
Executive Summary
September 2011 same store rounds were down 3.4% and days open were down 1.9%. For this month, aggregate rounds
played at Resort facilities continue to climb with a 2.7% increase over September 2010. Private, Daily Fee / Semi Private and
Municipal / Military / University facilities showed decreases of -2.0%, -3.6 and -5.4%, respectively for September 2011. Both
September 2011 and September 2010 had 8 weekend days. The Year -To -Date (YTD) rounds played performance dropped
slightly from -2.1% (in August) to -2.2% with YTD days open unchanged. Approximately 83% of annual rounds played have been
played through September 2011 based on 2010 data. September results are based on responses from 2,687 facilities.
September 2011 marked a decline in monthly golf fee revenue (-2.5%) compared to September 2010 and moved YTD golf fee
revenue down slightly (-1.3%) compared to YTD September 2010 data. For monthly and YTD figures, the decline in days open
explains a portion of the decreases here. For September and YTD, other Key Performance Indicators (revenue) continue to
remain up. YTD F&B and Total revenue have each moved up slightly and YTD Merchandise has dropped slightly since August
2011 year-to-date was reported. The total facility revenue is comprised primarily of Golf, Merchandise, and F&B revenue but
does include a variety of other facility revenues and membership fees.
The Performance Factor for September 2011 was 98.4 indicating that rounds played per days open were slightly down. The YTD
Performance Factor of 99.7 has not changed much and indicates rounds played per days open are in step for the year.
September 2011 Highlights September 20111,2 September 20101 2 Change 1 % Change i Sample Size3
Mean (Average) Rounds Played - September 2,437' 2 3.4°fo 2,687
Mean (Average) Days Open - September 20.5 20.9 -1.9% ! 2,687
YTD September 2011 Highlights
Mean (Average) Rounds Played - YTD
19,469
lMean (Average) Days Open - YTD
158.5
September 2011 Median Gross Revenue Per Facility,
Median Golf Fee Revenue - September
$79.400
Median Merchandise Revenue - September I
$13,444
Median Food & Beverage Revenue - September i
$46,327
i Median Total Revenue - September
$180,105
YTD September 2011 Median Gross Revenue Per Facility
Median Golf Fee Revenue - YTD
$644,933
Median Merchandise Revenue - YTD
$111,767
Median Food & Beverage Revenue - YTD
$341,174
Median Total Revenue - YTD
$1,501,302
Performance Factors
Index
September 2011 L
98.4
YTD September 2011
99.7
19,937
2.2%
2,634
161.6
1.9°f°
2,634
$81,419
-2.5%
1,121
$13,244
i.
1.5% I
1,001
$44.107
5.0% 1
713
$176,136
1.1 °lo
664
$653,237
1.3%
1,081
$106,887
4.6%
954
$337,650
1.0%
G85
$1,494561 :
I
0.5%
821
(Rounds played, days open, and revenue data are as of October 22, 2011.
2Rounds played, days open, and revenue data are weighted by state and facility type.
3Sample size is the number of responses or average number of responses for the specified period.
`Madian gross revenues exclude responses where one value of the paired data was missing (i.e., a $0 value).
3Performance Factor is an index of rounds played per day open, where 100.00 represents consistent play on a per day basis.
NoM
YTD September 2011 Rounds Played by Facility Type
The PerformanceTrak rounds played comparison report for YTD September 2011 is below with statistics by facility type including
average rounds played, same month year-to-year comparison, days open, and days open change. Resort facility types continue
to strengthen steadily compared to last year's figures in rounds played while their days open are slightly down. Again, the YTD
days open decline explains a portion of the rounds played decreases for all other facility types.
YTD 2011
YTD 2010
YTD 2011
YTD 2010
Facility Type
Rounds Played
Rounds Played
% Change
Days Open
Days Open %
Change
Private
14,974
15,029
-0.4% i
166.2 ,
167.8
-1.0%
Daily Fee
20,602
21,147
6%
158.8
163.0.
-2.6%
Muni/MiUuniv
24,681
26,736
-4.1 %
139.3
142.0
-1.9%
Resort
18,019
17,587
2.5%
182.8
183.6
-0.4%
All Facility Types
19,489
19,937
-2.2%
158.5
161.6
-1.9%
September Weather Analysis
The Northeast had its second wettest September on record. The impact of Tropical Storm Lee affected many areas across the
eastern half of the country especially for the states that also experienced Hurricane Irene. Multiple areas in the Northeast were
declared disaster areas. In the Southeast region there were reports of flooding, severe weather, tornados and damage from TS
Lee in Alabama, Georgia and the Carolinas. On the drier side of things, 97% of Texas (record) and 79% of Oklahoma were in
extreme to exceptional drought. The area of eastern New Mexico into western Texas and southwest Oklahoma, and
northwestern Louisiana into adjacent eastern Texas experienced the most severe drought on record.
Significant Events for
September 2011
Above average� temperatures
dominated the western U.S.
during September, with several The Pagami Creek fire search
states ranking among their top approximately 93,060 acres, e F
ten warmest - CA, ID, NV,OR, WA largest wildfire to affect
Minnesota in over 90 year,
Tropical Stom
According to the U.S. Drought Monitor, along Louisian
29 percent of the contiguous U.S. had remnants broul
drought conditions '(D1-D4) at September's and flooding
end. Nearly 86 percent of Texas was to the
` 1h:exceptional drought (D4),
NOAA's
Lee
on Sept4th. Lee's
ht torrent* rainfall
om the Odif Coast
Ongoing drought,,combined with
` strong winds associated,** _,,-. .
I7°ropical Stora.ideal k
wildfire cordfdons across eastern
Texas, wh a fires destroyed over
` t,600 homes. ~'
The September averaged national temperature was 66.9 degrees F,
4 which Is 1.5 degrees F above the long term average. The nationally
averaged precipitation was 2.43 Inches during September, 0.1 Inch
below average.
9 C-7
YTD September 2011 State by State Performance
State -by -state results below are for YTD rounds played and YTD days open. Also reported is the Performance Factor which
`akes into consideration rounds changes compared to the days open changes. 20 states reflected rounds played increases and
f these 17 were supported by a correlated increase in days open as well. Exceptions to this correlation were Alabama, Rhode
Island and Idaho. 26 States reflect YTD rounds played declines compared to YTD September 2010. Based on the Performance
Factor, the top 3 states are Mississippi, Rhode Island and Georgia. The bottom 3 states are West Virginia, Kentucky and
Nebraska. For 2011, an average of 21 states showed rounds played increases and 23 states had rounds played decreases.
State
i Current Year
Previous Year l
% Change Current Year E Previous Year 1 % Change Performance Factor
All United States 19,489 `
19,937 i
-2.2% ;
158.5 i
161.61
-1.9°J°'I
99.7
Mississippi
13 -82 I
12.601
8.6%
202.81
201.8
0.5% I
108.1
Georgia
17,955 ;
16,640
7 9%'
185.9 i
181.9
2.2% j
105.E
Oklahoma ma
19 �666
18,295
7.5% €
178.8
171.5 .
4.3% I
103.1
Texas
- 24,016
22,406
7 2% ;
146.51
139.6
4.9%
102.1
Louisiana -
,-
16,823
15,859
6.1%
214.4 [
209.0 ;
2.69%
103.4
Florida
24,163
23,012
5.0°J°
196.E 1
191.2 i
2.8 ° f°
102.1
North Carolina
19,349
18,528 j
4.4% i
195.0
187.61
4.0°° 1
100.4
Rhode Island
18,379
17,604
4.4%
168.E
173.6
-2 9% ,
107.5
Tennessee
17,662 ;
- 17,100 ,
3.3°J° ;
165.9
160.0
-
3.7°,�
99.6
South Carolina
20,708
- �0,148
Z.8°,o
181.4 I
- 177.4 ,
2.3°,� i
100.5
Delaware
18,191
17,783
2.3%11
176.5 ;
1628
8.4% j
94.4
Colorado
21,786
21,329
2.1 %
154.7 1
- 143.8 ,
7.6% 1
94.9
Nevada
25,491
25,004
1.9-%
161.2
160.2
0.64�
101.3
Ala
Alabama
c
1� 354
15,364
c T
1 09.
7 7% :
214.51
218.9
-2.0°,° j
--
103.8
Hawaii
1
24,825
1.7°J° ,
199.7 (
196.3 r
1.7%
99.9
Virginia
18,414
18 180
1.3% >
167.4
166.7 :
6.8°0 1
94.0
Arizona
i 25,884 '
25,691 '
1.107°
172,21
170.2 '
1.2% ;
100.0
Idaho
- 17,732
17,677
0.9% ,
164.3 ,
165.2 ;
-0.5% I
101.4
New Mexico
; 113,542
16,399
0 91� j
201.9
-
193.2 ;
4.5% -
96.5
-
Nebraska
18,753
18,732
0 1� :
174.01
6.7%
--
93.9
- -9
--
California
31,550 !
31,758 ;
-0.7% i
--185.8 -
146.71
145.01
0.5%
98.9
_
Iowa
16,830
17,016
1.1°f°
180.8 1
161.0 1
-0.1%
_99.0
Kansas
I 19,174
19,565
2 0%
154.1
152.0
1 4% �
96.7
W +ornin
14 345 .
14,705
-2.4% ;
167.1
173.8
3 Q4�
101.5
Maryland
20,502
21,131
-3 0%
135.8 1
132.4 ;
2.6 r- -
94.6
Missouri
I 16.949
17,471
3.0% ,
158.9 1
169.4
.0.3% j -
97.3 .
Oregon
20,378 1
21,117
3 5r
-
-191.4
-
198.9 ,
-3.8 --
100.3
-
Arkansas
-
14,871
15,4301
3.6°,
i>
1r1.0 i
177.2
2.13�
94.4
Utah
25,676
26,661 1
3.7% i
179.5 `
185.2
3.1 % 1
99.4
Washington
23 993
25,048 1
A.2%
214.6 '
228.1
-6.04�
101.9
-
Montana
-
15,405
16,148
-4.6%
105.1 -
105.7
-0.69� �
95.9
Illinois
- -
17.816
-
18,861
5.5%
120.9
123.9
-2.4%
96.8
Wisconsin
17,543
18,612
5.7%'
--167.7I
169.0
&.74� -
101.0
--
Massachusetts
':; 19,256
-
20,609 (
-86%
149.91
160.1
-6.4%;
99.8
- -
Michigan
--
j_- 16,928'
- -
18,124
-6 6%' _
-
140.8 ;
154.1
-8.6% ;
102.2
Minnesota
18,711
20,195
-7.3%
129.9
145.2 .
-10.5% ; -
103.6 j
West Virginia
T 11 315
-
12,228
7.5°,fi
196.9E
189.0
4.2%
88.8
New Hampshire j 21,083
22.839
-7 7%
129.2 i -
142.9 ;
9.6% j
102.1
Vermont
15,899
17,406
-8.7%
143.8 ;
169.6
9.9%
101.4
Indiana
14,679
16,156
9.1%
155.4I
161.5
3.8%
94.4
pennsylvania
15,737 `
17,380
-9.5% ,
146.4
167.9 1
-7.9% 1
98.3
New York
16,376 1
18,113
9.6%
130.81
147.7
-11.4%
102.1
I<entucky
13,649
15,109
9.7%
182.01
188.9
-3.7% :
93.8
Connecticut
17,979
19,934
9.6%
126.3
137.3
-8.0°�
9$.0
New Jersey
17,089
19,114
- 10.6°t°
122.5
136.6
-10.340
99.6
Ohio
17,723
20,156 j
-12.1% .
124,71
133.6
-6.7°0
94.2
Note 1: States displayed
are those that have sufficient sample size and sufficient
days open for reporting. Regardless of display, all
responses are included in the "All States" value for nationwide results.
Note 2: Results are based
on weighting by facility
type and state.
9 C-8
September 2011 Rounds Played Percent Change by State
The maps below have been revised to provide monthly results rather than YTD results presented earlier in 2011. For the month,
the top 5 states with rounds played increases over last year are Oklahoma, Texas, Montana, Idaho and Nebraska. The bottom 5
states with the highest decreases are Pennsylvania (which had a record wettest month), Ohio, Connecticut, Maryland and
Vermont. We believe the major decreases are due to the impact from the severe weather such as Tropical Storm Lee.
Rounds Played % Change By State —September 2011 vs. September 2010
11.7
o.s
-1.0
J.�
14
`. -2.9�
1\\
\j F
September 2011 Golf Fee Revenue Percent Change by State
Again, these maps are revised and show monthly figures. The top three states with the largest increases in September Golf Fee
Revenue are North Dakota, Utah and Montana.
Golf Fee Revenue % Change By State —September 2011 vs. September 2010
7.3
O.5
-3.1
-12.0 -3.G
1 .1
57.a_ 5.3
11.0
7.1
9.0 74 -10.8- r -11.9
_-21.2-tA9
5.
-2.7 n 't
-18.8
3.8 20.8 `. -12.4
-23.6
10.0 -18 6 -17.5
-9,7 \
10,2 0.7 SA
9 C-9
September 2011 Revenue per Round Summary
This information is from the rounds and golf fee revenue data set of responses where facilities provided both data points. The
Funds sample here is different than the overall rounds sample from prior pages within the newsletter. The data below is for
,nonthly median gross golf fee revenue and golf fee revenue per round played. Golf Fee Revenue includes green fees, guest
fees, trail fees, cart fees and any pro-rata portion of golf pass/pre-paid greens fees for the period. September golf fee revenue
per round (RevPur) is down for Private (-0.8%) and Daily Fee/Semi-private (-2.6%) facility types nationwide. And rates (RevPur)
are up compared to last year for Municipal facility types (1.7%) and close to flat for Resorts (0.4%).
ro21't'ki �'�', Lsif3-affia '401 ON MA,
'l''k
N� xr
_ .'
Facility Type Median 2011 Median 2010 % Change Sample Size
Private
$56,284 $55.847
-1.0% I 248
Daily Fee
$84,047 ! $87,395 '',
-3.8% j 404
lvluni/lvlil/Univ
$93.607 $95,821
-2.3 0 ; 372
Resort
$152,368 $147,481
3.3% I 97
All Facility Types
$79,400 $81,419
2.5% 1,121
m
Facility Type
'Median 2011 j Median
2010
36 Change Sample Size
Private
$27.89
$28.12
0
0.8%
248.
Daily Fee
$27.96
$28.70
-2.6%
403
Muni/lAil Univ
$23.38
$23.00
1 7%!
372
Resort
$49.29
$49.101
0.4% 1
96
All Facility Types
$27 93
$28.30
-1.3%
1,119
About PerformanceTrak
PGA PerformanceTrak in Cooperation with the NGCOA is the industry's leading rounds and revenue data collection and
benchmarking service. Reports are available for PGA Sections, States and over 70 local markets. NGCOA report packages are
also available for local competitive golf markets (CGMs) and for rate sets within CGMs. Reports include data for each metric
(e.g. median golf fee revenue), not just the percent change, for rounds played and 4 Key Performance Indicators. A dedicated
team at the PGA of America National Office gathers this data monthly to support participation and benchmark reporting across
the country and to assist with customer service inquiries. PerformanceTrak has a high standard regarding data quality.
Information submitted is reviewed for significant changes and outliers, feedback is gathered from users regarding their specific
operations and their local area and any outlier of data is omitted from reporting. PerformanceTrak is a fully online, web -based
service with real-time reports available 24/7. Flexibility of data submission is offered to all users when a non -online approach is
needed.
Contact Us
The PGA of America: PGA PerformanceTrak Customer Service
Phone: (800) 477-6465 Ext. 8574 E-mail: PerformanceTrak@pgahq.com
Web site: http://www.PGAPerformanceTrak.com
NGCOA: Joe Rice
Phone: (800) 933-4262 Ext. 222 E-mail: JRice(a)ngcoa.org
Web sites: www.NGCOA.org/benchmark www.PGAPerformanceTrak.com/NGCOA
9 C-10