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01MAKLANDCOUNTYPARKS
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher
Robert Kostin
Christine Long
John P. McCulloch
-rles Palmer
.1 Scott
Daniel J. Stencil
Executive Officer
January 5, 2011
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:.
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE ............................. Oakland County Parks
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48327
TIME .............................. Wednesday, January 12, 2011
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Daniel J. Stencil
Executive Officer
Next Meeting: Wednesday, February 2, 2011 at Oakland County Parks
Administration Building.
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Oakland County Parks and kecreation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
January 12, 2011
Agenda
1. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes: December 1, 2010 and December 15, 2010
5. Election of Officers
5. Approval of Agenda
6. Public Comments
7. CONSENT AGENDA
A. Internal Service Funds Journal Voucher Register ending 10/31/10 & 11/30/10
(FM 1 & 2, FY 11); Payment Register ending 10/31/10 & 11/30/10
(FM 1 & 2, FYI 1)
B. Combined Statement of Operations for months ending 10/31/10
and 11/30/10 (FM 1 & 2, FYI 1)
C. 2011 Commission Meeting Master Calendar
8. REGULAR AGENDA
A. Champion of Youth Award Presentation — Oakland County Youth Assistance
B. Proposed Commission Bylaws Amendments
C. Proposed Chairman Emeritus Appointment
D. 2011 Recreation Assistance Partnership (RAP) Program
E. Independence Oaks Snow Groomer/All Terrain Vehicle Purchase
Action Required Presenter/Phone #
P. Lewis/248.646.5917
M
Approval K. Kohn/248.858.4606
Approval P. Lewis ,
Approval Chair/D. Stencil/248.858.4644
Chair
Approval S. Cox/248.858.4612/S. Wells
Approval S. Cox/S. Wells
Approval D. Stencil
Mary Schusterbauer, Chief of
Youth Assistance
Approval
J. McCulloch/248.858.0968
Approval
J. McCulloch
Approval
T. Fields/248.858.0914
Approval
J. Dunleavy/248.858.4647
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 1, 2010
Chairman Lewis called the meeting to order at 9:15 a.m. in the commission room of the administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Gerald
Fisher, Robert Kostin, John McCulloch, Christine Long, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WiTH NOTICE:
Tim Burns
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Water Resource Commission
APPROVAL OF MINUTES:
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Terry Fields, Chief -Recreation Programs/Services
Desiree Stanfield, Communications Supervisor
Karen Kohn, Supervisor, Administrative Services
Brittany Bird, Natural Resources Planner
Phil Castonia, Business Development Rep.
Melissa Prowse, Business Development Rep.
Mary Zednik, Public Communications Assistant
Sheila Cox, Capital Improvement Coordinator
Joe Colaianne, insurance Administrator
Moved by Mr. Palmer, supported by Mr. Fisher to approve the minutes of the regular
meetings of October 22 and November 3, 2010 as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Scott to approve the agenda as amended by adding Item
#813 — Red Oaks Lease through the Water Resource Commissioner.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, December 1, 2010)
PUBLIC COMMENTS:
No comments.
CONSENT AGENDA:
The Commission concurred that protocol for the Consent Agenda would be to move all items for approval
in one motion. If discussion is required for an item on the Consent Agenda, that item will be removed from
the Consent Agenda and placed on the Regular Agenda for discussion.
Moved by Mrs. Long, supported by Mr. Scott to approve all items on the Consent Agenda as
follows: Internal Service Funds Journal Voucher Register ending 9/30/10 (FM 12, FY 10);
Payment Register ending 9/30/10 (FM 12 FY 10); Combined Statement of Operations for month
ending 9/30/10 (FM 12 FY 10); FY 2010 Year -End Financial Report, Proposed 2011 Appreciation
Days and the October (FM 01 FY11) Activity Report.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
2011 OAKLAND COUNTY SHERIFF'S OFFICE CONTRACT:
Moved by Mr. McCulloch, supported by Mrs. Long to approve the 2011 Law Enforcement Service
Contract with the Oakland County Sheriff's Office for a not -to -exceed cost of $693,279.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS LEASE THROUGH WATER RESOURCE COMMISSION:
The Water Resource Commissioner has acquired a parcel of property through the Drainage District,
located on John R, which abuts the maintenance building at Red Oaks Golf Course. A second
amendment to the existing lease at Red Oaks Golf Course was presented. The lease amendment has
been reviewed by Jody Hall from Corporation Counsel. Demolition of the existing building is being
coordinated by the Water Resource Commissioner with an expected cost of $10,000-15,000 to be paid by
Oakland County Parks. After the low bidder is secured, staff will present to the Commission for approval.
Mike Donnellon will oversee this project.
Moved by Mr. Fisher, supported by Mr. Scott to recommend approval of the second amendment
to the lease with the Water Resource Commissioner for property acquired by the Drainage
District located adjacent to Red Oaks Golf Course and forward to the Oakland County Board of
Commissioners for approval.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
4-2
(Commission Meeting, December 1, 2010)
CAPITAL IMPROVEMENT PROGRAM/MAJOR MAINTENANCE UPDATE:
Chief — Parks Facilities Maintenance and Development Mike Donnellon presented an update on the
current Capital Improvement and Major Maintenance projects throughout the parks.
NATURAL RESOURCE MANAGEMENT UPDATE:
Natural Resource Planner Brittany Bird presented an update on Natural Resource Management. Protocol
for incidents pertaining to the Eastern Massassauga Rattlesnake is in place, and a traveling exhibit has
been created to inform communities about rattlesnakes in Oakland County.
CATALPA OAKS BUSINESS PLAN UPDATE:
Business Development Representative Melissa Prowse provided an update on the business plan for
Catalpa Oaks indicating where staff is in the design process and the application for the Michigan Natural
Resources Trust Fund grant opportunity.
Four phases were outlined: Phase I consists of defining the partnership with the Oakland County Health
Department, design and construction of the parking lot and construction of the restroom service building;
Phase II consists of field improvements including underground irrigation, installation of picnic tables, grills
and playground; Phase III consists of the recreation commons building, recreation fields, pavilion and
multi -purpose room; and Phase IV consists of the maintenance building and detailed plans for full
operations.
Staff will revisit the building design, detail costs according to the planned phases, and report to the
Commission at the January 12, 2011 meeting.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was noted:
--Rattlesnake protocol brochures are available. Please contact Sue Wells for brochures.
--Gift cards for use at Oakland County Parks are now available.
PRESENTATION:
The Commission presented a plaque to Secretary Sue Kici for her years of dedicated service; she has
resigned to pursue educational opportunities.
YOUTUBE VIDEO PRESENTATION:
Staff presented a three -minute video taken at Red Oaks Dog Park, and posted on YouTube, which
demonstrates an opportunity to promote activities and special events in conjunction with our website.
CLOSED SESSION:
Moved by Mr. VanderVeen, supported by Mr. McCulloch to adjourn to closed session for the
purpose of discussing the annual job performance for the Executive Officer.
ROLL CALL VOTE:
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
4-3
(Commission Meeting, December 1, 2010)
Meeting adjourned to closed session at 10:18 a.m.
Meeting reconvened in open session at 11:26 a.m.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
Meeting adjourned at 11:27 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
HE
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 15, 2010
Chairman Lewis called the meeting to order at 9:13 a.m. in the grill room of the White Lake Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Gerald
Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
Tim Burns
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County Corporation Counsel
PUBLIC COMMENTS:
There were no comments or questions.
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Ops.
Jon Noyes, Supervisor — Planning
Terry Fields, Chief - Recreation Programs & Services
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Karen Kohn, Supervisor — Administrative Services
Mike Hughson, Property Management Specialist
Jody Hall, Assistant Corporation Counsel
ENBRIDGE CONSTRUCTION LICENSE AGREEMENT AND DONATION AGREEMENT RESOLUTION —
ROSE OAKS:
Moved by Mrs. Long, supported by Mr. Scott to approve the construction License Agreement
with Enbridge Energy to address compensation for use of the additional land, land
restoration, and liability issues in conjunction with the pipeline repair activities at Rose Oaks
County Park; and to adopt the following resolution to accept a monetary donation from
Enbridge Energy for the purpose of constructing boardwalks within Rose Oaks County Park:
WHEREAS, the County of Oakland is the owner of Rose Oaks County Park located
in Rose Township; and
WHEREAS, the Oakland County Parks and Recreation Commission staff will begin
to construct boardwalks within Rose Oaks County Park pursuant to its Strategic Master Plan;
and
WHEREAS, the Oakland County Parks and Recreation Commission has received
approval of a Michigan Natural Resources Trust Fund Grant for the construction of
boardwalks within Rose Oaks County Park; and
WHEREAS, access, education and interpretation of the natural resources within
Oakland County Parks are part of the natural resource management guidelines established in
the Strategic Master Plan; and
4-1
(Commission Meeting, December 15, 2010)
WHEREAS, Enbridge Energy, Limited Partnership of Enbridge Pipelines,
(Lakehead), LLC ("Enbridge Energy") holds an easement through Rose Oaks County Park;
and
WHEREAS, Enbridge Energy desires to promote their efforts and awareness of
natural resources within Rose Oaks County Park by making a donation to the Oakland.
County Parks and Recreation Commission; and
WHEREAS, Enbridge Energy desires to donate $41,000.00 to the Oakland County
Parks and Recreation Commission for the specific purpose of constructing boardwalks within
Rose Oaks County Park.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the acceptance of Enbridge Energy's monetary donation of $41,000 to
construct boardwalks within Rose Oaks County Park; and
BE IT FURTHER RESOLVED that Oakland County Parks and Recreation
Commission shall erect a sign that indicates which portions of the boardwalks within Rose
Oaks County Park were constructed with the monetary donation from Enbridge Energy; and
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners authorize and
direct its Chairperson or designee to execute the attached Declaration of Charitable Donation
with Enbridge Energy.
Commissioner Fisher expressed concern with the charitable intent stated in Paragraph 3 on page 2 of the
Declaration of Charitable Donation rather than this sum being compensation for staff time on this project.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: Fisher (1)
Motion carried on a voice vote.
PLANNING SESSION:
A. Park Strategic Planning Initiatives
The session, as a continuation of the discussion at the October 20 Commission Planning Meeting, addressed
the park strategic planning initiatives, which allow the Oakland County Parks to identify our intent, challenges,
and opportunities in order to attain the goals of our strategic master plan.
The five park initiatives have been identified as follows:
• Urban Recreation
• Rural Recreation
• Natural Resources and Environment
• Healthy Living
• Sustainability
Strategies noted in the strategic master plan's performance matrix have been groups under these initiatives to
communicate intent, document successes, and indicate future direction.
4-2
(Commission Meeting, December 15, 2010)
Proposals brought to the commission will include how they support the initiatives noted above, how they tie
directly to the Strategic Master Plan, and the impact on the organization's budget.
B. 2010 Annual Report Format Concept — Draft
Staff provided a draft annual report format for Commission input. The Annual Report Y III
"used as a
promotional piece to tell the Commission's story —who we are and why and how the Parka t the residents
of Oakland County. Staff's deadline to complete the report is by the County Executive's State of the County
Address and will be produced by staff. Printing will be completed by an outside vendor chosen through
Purchasing's bid process.
Staff expects to have 1,000 printed for this first year; Commissioner McCulloch indicated the Water Resources
Commission prints between 5,000 and 10,000 and suggested the number be reconsidered. Staff will
investigate and report back to the Commission at its January 12, 2011 meeting.
NEW BUSINESS:
---Commission Secretary VanderVeen presented the Commission with the Bob Brumback Award, Clarkston
SCAMP's highest award, in recognition of the Commission's long-standing relationship to promote their efforts
with the special populations in Oakland County. Commissioner VanderVeen represented the Commission at
SCAMP's annual recognition banquet on December 9 in Clarkston.
---Vice Chairman Skarritt was recognized and thanked for his many years in service to the residents of
Oakland County.
Meeting was adjourned at 10:08 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, January 12, 2010.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-3
ITEM #5
ELECTION OF OFFICERS
As per Article VII, Section 1 of the Commission's By -Laws, the
election of officers shall be held the first meeting of the year.
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
January 12, 2011
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER•
October (FM 1, 2011)
November (FM2, 2011)
*PAYMENT REGISTER:
Voucher Report Period, October (FM1, 2011)
Voucher Report Period, November (FM2, 2011)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
726,488.75
740,234.37
505,041.33
363,658.36
$2,335,422.81
7A -1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1, FY 2011
(FOR MONTH ENDING 10/31/10)
2011
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$12,586,000,00
($7,209.76)
$12,593,209.76
-0.1%
Other
272,300.00
(130,670.15)
402,970.15
-48.0%
GLEN OAKS GOLF COURSE
1,058,016.00
42,078.90
1,015,937.10
4.0%
LYON OAKS GOLF COURSE
1,188,290.00
72,501.08
1,115,788.92
6.1%
RED OAKS GOLF COURSE
413,900.00
19,195.98
394,704.02
4.6%
SPRINGFIELD OAKS GOLF COURSE
759,600.00
39,403.90
720,196.10
5.2%
WHITE LAKE OAKS GOLF COURSE
884,432.00
35,309.69
849,122.31
4.0%
INDEPENDENCE OAKS NATURE CENTER
31,800.00
2,729.71
29,070.29
8.6%
ADDISON OAKS
444,780,00
65,522.48
379,257.52
14.7%
ADDISON OAKS CONFERENCE CENTER
126,000.00
0.00
126,000.00
0.0%
GROVELAND OAKS
678,700,00
865.33
677,834.67
0.1%
HIGHLAND OAKS
3,000.00
50.00
2,950.00
1.7%
INDEPENDENCE OAKS
301,622.00
18,313.00
283,309.00
6.1%
LYON OAKS
85,000.00
4,746.00
80,254.00
5.6%
ORION OAKS
121,000.00
7,699.00
113,301.00
6.4%
RED OAKS DOG PARK
42,100.00
4,468.00
37,632.00
10.6%
ROSE OAKS
2,000.00
242.00
1,758.00
12.1%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,874.00
31,265.00
29,609.00
51.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,649.00
5,265.50
40,383.50
11.5%
RECREATION PROGRAMS & SERVICES
435,390.00
17,423.00
417,967.00
4.0%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
RED OAKS WATERPARK
948,680.00
514.26
948,165.74
0.1
WATERFORD OAKS BMX COMPLEX
21,780.00
513.00
21,267.00
2.4%
WATERFORD OAKS TOBOGGAN COMPLEX
11,000.00
1,306.00
9,694.00
11.9%
WATERFORD OAKS WATERPARK
820,100.00
288.16
819,811.84
0.0%
NON -OPERATING PLANNED USE OF BALANCE
3,651,800.00
0.00
3,651,800.00
N/A
TOTAL REVENUE
$25,003,813.00
$231,820.08
$24,771,992.92
0.9%
EXPENSES
ADMINISTRATIVE SERVICES
$6,012,790.00
$258,342.69
$5,754,447.31
4.3%
FISCAL SERVICES ADMINISTRATION
154,010.00
8,788.30
145,221.70
5.7%
FISCAL SERVICES PARKS & REC
274,659.00
17,214.67
257,444.33
6.3%
GLEN OAKS GOLF COURSE
1,147,642.00
72,796.21
1,074,845.79
6.3%
LYON OAKS GOLF COURSE
2,038,833.00
95,104.12
1,943,728.88
4.7%
RED OAKS GOLF COURSE
696,381.00
40,322,81
656,058.19
5.8%
SPRINGFIELD OAKS GOLF COURSE
894,827.00
51,841.22
842,985.78
5.8%
WHITE LAKE OAKS GOLF COURSE
1,125,181.00
62,754.03
1,062,426.97
5.6%
INDEPENDENCE OAKS NATURE CENTER
510,764.00
29,461.47
481,302,53
5.8%
ADDISON OAKS
1,522,764.00
84,598.09
1,438,165.91
5.6%
ADDISON OAKS CONFERENCE CENTER
244,552.00
9,909.38
234,642.62
4.1%
GROVELAND OAKS
1,341,486.00
46,169.84
1,295,316A6
3.4%
HIGHLAND OAKS
86,481.00
782.07
85,698.93
0.9%
INDEPENDENCE OAKS
922,255.00
46,959.19
875,295.81
5.1%
LYON OAKS
377,822.00
19,565.76
358,256.24
5.2%
ORION OAKS
191,747.00
12,890.73
178,856.27
6.7%
RED OAKS DOG PARK
64,526.00
2,529.30
61,996.70
3.9%
ROSE OAKS
78,581.00
1,369.02
77,211.98
1.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
467,810.00
19,065.63
448,744.37
4.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
684,077.00
24,674.00
659,403.00
3.6%
RECREATION PROGRAMS & SERVICES
1,256,735.00
65,020.84
1,191,714.16
5.2%
CATALPA OAKS
142,503.00
1,049.54
141,453.46
0.7%
RED OAKS WATERPARK
1,272,270.00
32,942.99
1,239,327.01
2.6%
WATERFORD OAKS BMX COMPLEX
62,511.00
667.67
61,843.33
1.1%
WATERFORD OAKS TOBOGGAN COMPLEX
235,279.00
8,054.37
227,224.63
3.4%
WATERFORD OAKS WATERPARK
1,101,382.00
32,329.24
1,069,052.76
2.9%
FACILITIES & MAINTENANCE
1,395,945.00
73,127.23
1,322,817.77
5.2%
CONTINGENCY/INTERNAL SERVICE CHARGES*
700,000.00
134,423.19
565,576.81
N/A
$25,003,813.00
$1,252,753.60
$23,751,059.40
5.0%
REVENUE OVER/(UNDER) EXPENSES
$0.00
($1,020,933.52)
$1,020,933.52
2011
2010
2009
2008
ACTUAL REVENUE TO DATE:
0.9%
1.1 %
1.7%
1.7%
BUDGET BALANCE:
99.1%
98.9%
98.3%
98.3%
ACTUAL EXPENSE TO DATE:
5.0%
4.7%
5.7%
5.9%
BUDGET BALANCE:
95.0%
95.3%
94.3%
94.1%
Note: FY 2008-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts.
FY 2008-2010 Expenses are comparable again as of 6131110.
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 713-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1, FY 2011
(FOR MONTH ENDING 10/31/10)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 76-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 1, FY 2011
(FOR MONTH ENDING 10/31/10)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
($137,879.91)
0.00
0.00
(137,879.91)
42,078.90
72,501.08
19,195.98
39,403.90
35,309.69
208,489.55
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$258,342.69
8,788.30
17,214.67
284,345.66
72,796.21
95,104.12
40,322.81
51,841.22
62,754.03
322,818.39
($396,222.60)
(8,788.30)
(17,214.67)
(422,225.57)
(30,717,31)
(22,603.04)
(21,126.83)
(12,437.32)
(27,444.34)
(114,32&84)
2,729.71 29,461.47 (26,731.76)
2,729.71 29,461.47 (26,731.76)
65,522.48
0.00
865.33
50.00
18,313.00
4,746.00
7,699.00
4,468.00
242.00
31,265.00
5,265.50
138,436.31
17,423.00
0.00
514.26
513.00
1,306.00
288.16
20,044.42
84,598.09
9,909.38
46,169.84
782.07
46,959.19
19,565.76
12,890.73
2,529.30
1,369.02
19,065.63
24,674.00
268,513.01
65,020.84
1,049.54
32,942.99
667.67
8,054.37
32,329.24
140,064.65
(19,075.61)
(9,909.38)
(45,304.51)
(732,07)
(28,646.19)
(14,819.76)
(5,191.73)
1,938.70
(1,127.02)
12,199.37
(19,408.50)
(130,076.70)
(47,597.84)
(1,049.54)
(32,428.73)
(154.67)
(6,748.37)
(32,041.08)
(120,020.23)
0.00 73,127.23 (73,127.23)
0.00 73,127,23 (73,127.23)
0.00
$231,820.08
134,423.19
$1,252,753.60
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(134,423.19)
($1,020,933.52)
(Page 3 of 3) 7B-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 2, FY 2011
(FOR MONTH ENDING 11130/10)
2011
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$12,586,000.00
($6,429.21)
$12,592,429.21
-0.1%
Other
272,300.00
(93,977.98)
366,277.98
-34.5%
GLEN OAKS GOLF COURSE
1,058,016.00
57,972.16
1,000,043.84
5.5%
LYON OAKS GOLF COURSE
1,188,290.00
102,225.35
1,086,064.65
8.6%
RED OAKS GOLF COURSE
413,900.00
23,740.74
390,159.26
5.7%
SPRINGFIELD OAKS GOLF COURSE
759,600.00
53,092.37
706,507.63
7.0%
WHITE LAKE OAKS GOLF COURSE
884,432.00
51,098.19
833,333.81
5.8%
INDEPENDENCE OAKS NATURE CENTER
31,800.00
5,877.92
25,922.08
18.5%
ADDISON OAKS
444,780.00
66,507.71
378,272.29
15.0%
ADDISON OAKS CONFERENCE CENTER
126,000.00
0.00
126,000.00
0.0%
GROVELAND OAKS
678,700.00
1,820.83
676,879.17
0.3%
HIGHLAND OAKS
3,000.00
107,00
2,893.00
3.6%
INDEPENDENCE OAKS
301,622.00
26,539.00
275,083.00
8.8%
LYON OAKS
85,000.00
10,323.00
74,677.00
12.1%
ORION OAKS
121,000.00
11,860.00
109,140.00
9.8%
RED OAKS DOG PARK
42,100.00
7,042.00
35,058.00
16.7%
ROSE OAKS
2,000.00
242.00
1,758.00
12.1%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,874.00
33,135.00
27,739.00
54.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,649.00
9,581.00
36,068.00
21.0%
RECREATION PROGRAMS & SERVICES
435,390.00
22,272.00
413,118.00
5.1%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
RED OAKS WATERPARK
948,650.00
15,735.76
932,944.24
1.7%
WATERFORD OAKS BMX COMPLEX
21,780.00
513.00
21,267.00
2.4%
WATERFORD OAKS TOBOGGAN COMPLEX
11,000,00
2,026.00
8,974.00
18.4%
WATERFORD OAKS WATERPARK
820,100.00
7,282.66
812,817.34
0.9%
NON -OPERATING PLANNED USE OF BALANCE
3,651,800.00
0.00
3,651,800.00
N/A
TOTAL REVENUE
$25,003,813.00
$408,586.50
$24,595,226.50
1.6%
EXPENSES
ADMINISTRATIVE SERVICES
$6,012,790.00
$581,520.37
$5,431,269.63
9.7%
FISCAL SERVICES ADMINISTRATION
154,010.00
17,995.03
136,014.97
11.7%
FISCAL SERVICES PARKS & REC
274,659,00
34,988.28
239,670.72
12.7%
GLEN OAKS GOLF COURSE
1,147,642.00
146,916.51
1,000,725.49
12.8%
LYON OAKS GOLF COURSE
2,038,833.00
196,006.14
1,842,826.86
9.6%
RED OAKS GOLF COURSE
696,381,00
79,405.52
616,975.48
11.4%
SPRINGFIELD OAKS GOLF COURSE
894,827.00
109,617.40
785,209.60
12.3%
WHITE LAKE OAKS GOLF COURSE
1,125,181,00
119,008.51
1,006,172.49
10.6%
INDEPENDENCE OAKS NATURE CENTER
510,764.00
62,990.19
447,773.81
12.3%
ADDISON OAKS
1,522,764.00
162,531.89
1,360,232.11
10.7%
ADDISON OAKS CONFERENCE CENTER
244,552,00
25,980.63
218,571.37
10.6%
GROVELAND OAKS
1,341,486.00
105,412.29
1,236,073.71
7.9%
HIGHLAND OAKS
86,481.00
2,320.44
84,160.56
2.7%
INDEPENDENCE OAKS
922,255.00
111,088.33
811,166.67
12.0%
LYON OAKS
377,822.00
42,660.60
335,161.40
11.3%
ORION OAKS
191,747.00
22,361.97
169,385.03
11.7%
RED OAKS DOG PARK
64,526.00
5,415.86
59,110.14
8.4%
ROSE OAKS
78,581.00
3,584.20
74,996.80
4.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
467,810.00
37,085.61
430,724.39
7.9%
WATERFORD OAKS ACTIVITY CENTER/PARK
684,077.00
56,693.61
627,383.39
8.3%
RECREATION PROGRAMS & SERVICES
1,256,735.00
128,767.26
1,127,967.74
10.2%
CATALPA OAKS
142,503.00
3,190.11
139,312.89
2.2%
RED OAKS WATERPARK
1,272,270.00
69,572.61
1,202,697.39
5.5%
WATERFORD OAKS BMX COMPLEX
62,511.00
1,721.75
60,789.25
2.8%
WATERFORD OAKS TOBOGGAN COMPLEX
235,279.00
19,948.75
215,330.25
8.5%
WATERFORD OAKS WATERPARK
1,101,382.00
82,445.73
1,018,936.27
7.5%
FACILITIES & MAINTENANCE
1,395,945.00
143,799.00
1,252,146.00
10.3%
CONTINGENCY/INTERNAL SERVICE CHARGES*
700,000.00
93,081.98
606,918.02
N/A
$25,003,813.00
$2,466,110.57
$22,537,702.43
9.9%
REVENUE OVER/(UNDER) EXPENSES
$0.00
($2,057,524.07)
$2,057,524.07
2011
2010
2009
2008
ACTUAL REVENUE TO DATE:
1.6%
1.1%
1.7%
1.7%
BUDGET BALANCE:
98.4%
98.9%
98.3%
98.3%
ACTUAL EXPENSE TO DATE:
9.9%
4.7%
5.7%
5.9%
BUDGET BALANCE:
90.1%
95.3%
94.3%
94.1%
Note: FY 2008-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts.
FY 2008-2010 Expenses are comparable again as of 6/31/10.
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 713-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 2, FY 2011
(FOR MONTH ENDING 11/30110)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 2, FY 2011
(FOR MONTH ENDING 11/30110)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF: u
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
($100,407.19)
0.00
0.00
(100,407.19)
57, 972.16
102,225.35
23, 740.74
53,092.37
51,098.19
288,128.81
YEAR TO DATE
EXPENSE
$581,520.37
17,995.03
34,988.28
634,503.68
146,916.51
196,006.14
79,405.52
109,617.40
119,008.51
650,954.08
REVENUE OVER
(UNDER) EXP.
($681,927.56)
(17,995.03)
(34,988.28)
(734,910.87)
(88,944.35)
(93,780.79)
(55,664.78)
(56,525.03)
(67,910.32)
(362,825.27)
5,877.92 62,990.19 (57,112.27)
5,877.92 62,990.19 (57,112.27)
66,507.71
0.00
1,820.83
107.00
26,539.00
10,323.00
11,860.00
7,042.00
242.00
33,135.00
9,581.00
167,157.54
22,272.00
0.00
15, 735.76
513.00
2,026.00
7,282.66
47,829.42
162,531.89
25,980.63
105,412.29
2,320.44
111,088.33
42,660.60
22,361.97
5,415.86
3,584.20
37,085.61
56,693.61
575,135.43
128,767.26
3,190.11
69,572.61
1,721.75
19,948.75
82,445.73
305,646.21
(96,024.18)
(25,980.63)
(103,591 A6)
(2,213.44)
(84,549.33)
(32,337.60)
(10,501.97)
1,626.14
(3,342.20)
(3,950.61)
(47,112.61)
(407,977.89)
(106,495.26)
(3,190.11)
(53,836.85)
(1,208.75)
(17,922,75)
(75,163.07)
(257,816.79)
0.00 143,799.00 (143,799.00)
0.00 143,799.00 (143,799.00)
0.00
$408,586.50
93,081.98
$2,466,110.57
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(93,081.98)
($2,057,524.07)
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www.oakgov.com/fiscal/info pub/monthlyreports.html
2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 3 of 3) 7B-6
ITEM VC
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2411 PROPOSED MEETING CALENDAR
COMMISSION MEETINGS
DAY
DATE
WEDNESDAY
JANUARY 12
WEDNESDAY
FEBRUARY2
WEDNESDAY
MARCH 2
WEDNESDAY
APRIL 6
WEDNESDAY
APRIL 20
WEDNESDAY
MAY 4
WEDNESDAY
JUNE1
WEDNESDAY
JULY 6
WEDNESDAY
AUGUST 3
WEDNESDAY
SEPTEMBER7
WEDNESDAY
OCTOBER5
WEDNESDAY
NOVEMBER 2
WEDNESDAY
DECEMBER7
MEETINGS/CONFERENCES
REGULAR COMMISSION MEETING — OFFICER ELECTION
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
BUDGET PRESENTATION WORK SESSION
REGULAR COMMISSION MTG — INDEPENDENCE OAKS
REGULAR COMMISSION MEETING (ADOPT 2012 BUDGET)
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING — SPRINGFIELD OAKS
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING — ADDISON OAKS
REGULAR COMMISSION MEETING
DAY
DATE
TUES - FRI
FEBRUARY 8-11
MRPA ANN. CONF/TRADE SHOW; TRAVERSE CITY
SAT -WED
MARCH 5-9
NACo LEGISLATIVE CONFERENCE, WASHINGTON DC
TUES-THURS
MARCH 15-17
NRPA LEGISLATIVE FORUM, WASHINGTON DC
MON-WED
MARCH 28-30
MAC LEGISLATIVE CONFERENCE, LANSING
FRI - WED.
JULY 15-19
NACo ANNUAL CONFERENCE; PORTLAND, OREGON
SUN-TUES
SEPTEMBER 18-20
MAC SUMMER CONFERENCE, GRAND TRAVERSE, ACME
SUN -WED
SEPTEMBER 25-28
SPECIAL PARKS DISTRICT FORUM —
NORTHERN VIRGINIA REGIONAL PARK AUTHORITY
TUES-FRI
NOVEMBER 1-4
NRPA CONGRESS & EXPOSITION, ATLANTA, GA
NOTE: All regular commission meetings will be held at OCPRC Administration Offices located at Waterford Oaks,
2800 Watkins Lake Road, unless otherwise noted.
7C-1
ITEM #8A
CHAMPION OF YOUTH
AWARD PRESENTATION
Chief of Youth Assistance Mary Schusterbauer will present the Parks
Commission with the Oakland County Youth Assistance Champion of Youth
Award.
ITEM #8B
PROPOSED PARKS COMMISSION BY-LAWS AMENDMENTS
Proposed amendments to the Parks Commission's By-laws were
distributed to the commissioners via e-mail on December 10, 2010. The written
notice was in accordance with the required thirty (30) days' as detailed in Article
XIII of the Commission's By-laws.
Copies of the by-laws, with the proposed amendments detailed, are
attached for your review and approval.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
By -Laws
Article I
Name
The agency is called the Oakland County Parks and Recreation Commission,
hereinafter,Eeferred to as the Commission. I Deleted: called
Article 11
Area
The area served by the Commission shall include all lands and waters in accordance
with Michigan law.
Article III
Statutory Authority
The Oakland County Parks and Recreation Commission shall exercise such powers
and perform such duties as are authorized and provided by the statutes and the laws of
the State of Michigan under Act No. 261 of the Public Acts of 1965, as amended, and
the Oakland County Board of Supervisors Resolution #4531 dated February 8, 1966
establishing,-._......_ � ._. _ .._.__......____...._
L8 Commission. Deleted: said
Article IV
Purpose
The purposes of the Commission shall be:
1. To develop and operate parks and recreatiog facilities_, related programs, and
support services.
2. To prepare and submit annually an operating budget for final approval by the_
Oakland County Board of Commissioners.
3. To prepare and recommend for approval by the Oakland County Board of
Commissioners, all property acquisitions, granting opportunities, and the adoption
of a comprehensive recreation master plan.
4 To serve as an informationa�esource center for local_ parks and recreation
commissions and/or boards.
5 To determine the extent of need for parks, preserves, trails, recreation, and other
conservation facilities within Oakland County.
-1-
Deleted: /
-`Deleted:
Inserted:,
Deleted: , recreation
Deleted: ,
Deleted:
Deleted: approve 1
Deleted: ,
Formatted: Indent: Left: 0.25", l
Hanging: 0.25" l
_
Formatted: Bullets and Numbering
Deleted: /
Deleted:
Deleted_,i
8B-2
6 To develop cooperative planning efforts with the various cities, villages,
townships,and school districts concerned with parks, recreatiorland conservation------- Deleted
-------- ------------------------ — ---------
services. Deleted: ,
Article V
Membership
The Commission shall consist of ten (10) members. Three (3) members are statutorily
designated positions: the Oakland County Executive, or his/her designee; the Oakland
County Water Resources Commissioner, or his/her designee, and the Chairperson, or
his/her designee, of the Road Commission for Oakland County. The remaining seven
(7) members shall be appointed by the Oakland County Board of Commissioners and
shall include not less than one (1) and not more than three (3) members of the Oakland
County Board of Commissioners.
Article Vl
Salaries and Compensation
Commissioners' remuneration for services rendered shall beper diem and mileage as
established by the Oakland County Board of Commissioners.
Article Vll
Officers
Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of
the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for re-
election. Election to office shall be by majority vote and candidates need not be present.
Section 2. Term of Office. Officers shall take office immediately following their election
and shall hold office for a term of one (1) year.
Section 3. Vacancy. Any office that becomes vacant shall be filled by special election by
the Commission at any meeting. Each person so elected to fill a vacancy shall remain in
office until the regular election of officers at the first meeting of the year.
Section 4. Duties.
a. The Chairperson shall preside at all meetings, except for the election of the office of
Chairperson itself; appoint committees, and perform such other duties as may be
directed by the Commission.
b. In the temporary absence of the Chairperson, the Vice Chairperson shall assume
the responsibilities of the Chairperson.
c. The Secretary shall keep, in good detail, minutes of all meetings or shall delegate
authority to do so to a qualified recorder.
-2-
{ Deleted: Drain
Formatted: Font: Italic
-- Deleted:,
d. The Chairperson, Vice Chairperson Secretary and Chairperson Emeritus if a
Commissioner is so designated steall serve as the Executive Committee of the
Deleted: will
Commission,
Section 5. -Chairperson Emeritus. ,From time to time the Commission may designate an .
- -- Deleted: Charperson
individual currently on the Commission who previously served as Chairperson to serve
( Formatted: Font: 12 pt
as Chairperson gnieritus. Chairperson Emeritus shall function as an advisor to the
Formatted: Font: 12 pt
Chairperson and shall be part of the Executive Committee when such committee meets
Formatted: Left, Indent: Left: 0"
_
Don't adjust space between Latin and
Asian text Don't adjust space
between Asian text and numbers_
. { Formatted: Font: 12 pt
Article VIM
Formatted: Font: 12 pt
Deleted: c
I Committees.
Deleted: e
L Formatted: Font: 12 pt
The Commission may establish standing committees and special committees which
I Formatted: Font: 12 pt
shall meet at the call of their respective chairs. Committees shall be by the
Deleted: Advisor
-appointed
Chairperson and shall meet under the same conditions and rules as does the
Inserted: Advisor to the Chairperson 1
Commission. Any three (3) members, but no more than five, appointed by the
and shall be part of the Executive
Chairperson, may constitute a committee,
----------------
Committee when such committee
meets.%
----------------------- ---- -
%
Article IX
Formatted: Font: 12 pt
Meetings
Deleted:
Deleted:
Section 1. Regular Meetings. The Commission shall set the regular meeting dates and
times at its January meeting. All members shall be notified of meetings in writing 48
hours in advance of said meetings.
Section 2. Special Meetings. Special meetings may be called as needed by the
Chairperson or by three (3) members of the Commission.
Section 3. Advertised Public Hearings. The Chairperson will declare such a public
hearing open and state its purpose. The petitioner, or proponent of the action
advertised, will be heard first.
Section 4. Cancellation. A meeting may be cancelled by the Chairperson by notifying
the members no later than 24 hours prior to the meeting.
Section 5. Parliamentary Authority. All meetings of the Commission shall be conducted
in accordance with Robert's Rules of Order, unless those Rules are inconsistent with
these Bylaws, any special rules or orders of the Commission, or any procedural rules
promulgated by the Oakland County Board of Commissioners.
Section 6. Open Meetings Act. All_meetings of the_ Commission, as well as any --- Deleted:
committee or special meeting where a quorum is present, shall be subject to the Open
Meetings Act, Act 267 of the Public Acts of 1976, as amended.
-3-
8B-4
Section 7. Quorum. In accordance with Act No. 261 of the Public Acts of 1965, as
amended, six (6) members of the Commission present and voting shall constitute a
quorum.
Section 8. Absences. A member shall notify the Commission prior to a meeting if he/she
will be unable to attend.
Section 9. Voting.
a. All ten (10) Commission members, including the Chairperson, may discuss and vote
upon any matter brought before the Commission for its consideration.
b. A roll call vote shall be taken in all cases when requested by a member.
c. All members present shall be recorded as an aye, nay, or abstention.
d. Commissioners shall not vote on issues where a personal conflict of interest may be
present.
Section 10. Recess. The Commission may not stand in recess overnight.
Section 11. Non -Member Addresses to the Commission. Only members of the
commission or its staff shall be given the floor to speak during any Commission meeting
except under one or more of the following conditions:
1. During Public Comments, with a reasonable time limit established at the
discretion of the Chairperson.
2. Any person may be given permission by the Chairperson, or a majority of the
Commission members present,. to address the Commission.
3. Any Commission member shall request permission of the Chairperson to
direct specific questions any non-member.
4. As provided for in the approved Agenda of the Commission meeting.
Section 12. Limitation of Debate. A one -hour limit may be called for on any item on the
agenda or any item properly before the Commission. When the question of limiting time
of debate to one (1) hour has been carried by a majority, the Chairperson shall divide
the time equally between the members present and voting. Members may yield their
allotted time to another member.
Article X
Executive Officer
Section 1. Appointment. An Executive Officer shall be appointed by the Commission.
Section 2. General Duties. The Executive Officer shall be responsible for the
professional and administrative work, directing and coordinating the program of the
Commission. The Executive Officer's work shall be carried out with the widest degree of
professional responsibility, subject to the policy determination of the Commission and
administrative policies of,0akland CAunty.__
-4-
Deleted: at
Deleted: on
Deleted: the
Deleted: c
8B-5
Section 3. Administrative Duties. The Executive Officer shall supervise and review the
work of the staff, and prepare a proposed operating budget for submission to the
Commission.
Section 4. Public Relations. The Executive Officer and the Commission Chairman, or
their designee(s), shall officially represent the Commission and its staff at conferences,
interdepartmental meetings of the county government, meetings among local, state and
federal agencies, and serve generally -as liaison between the Commission and the 4-Deleted.-
public.
- - - - ------ -
The Executive Officer shall present Commission recommendations to the Oakland
County Board of Commissioners.
Article XI
Budget
Section 1. Budget Preparation and Adoption. The Executive Officer shall bear
responsibility for the preparation of the budget and shall submit such budget to the
Commission for approval and adoption by the first regular meeting in September.
Section 2. General Appropriations. The Commission shall abide by the General
Appropriations Act.
Section 3. Purchasing. The Commission shall abide by the purchasing policies and
procedures as approved by the Oakland County Board of Commissioners.
Article XI1
Audit
An annual audit will be authorized by the Commission prior to the end of the fiscal year.
Article Xlll
Amendments
These bylaws may be amended by a two-thirds (2/31 majority of the Commission
members present at any meeting called for this purpose. Thirty dayswritten notice
to all members of the Commission shall be required prior to voting on bylaw
amendments. Amendments shall be consistent with the laws of the State of Michigan
and Oakland County Board of Commissioners resolutions. Amendments shall become
effective upon approval.
Revised: July 18, 2007
Revised: October 22, 2008
:: .
ITEM #8C
PROPOSED CHAIRMAN EMERITUS APPOINTMENT
The officers of the Oakland County Parks and Recreation Commission
proposed establishment of a Chairman Emeritus position as a member of the
Commission's executive committee.
Based upon the pending approval of the proposed by-laws amendments,
the officers committee proposes an appointment to that position.
8C-1
ITEM #8D
2011
RECREATION ASSISTANCE PARTNERSHIP (RAP) PROGRAM
The goal of the Recreation Assistance Partnership (RAP) Program is to provide
more recreation opportunities and experiences to cities, villages, and townships;
community parks and recreation departments; schools; downtown development
authorities (DDA); non-profit organizations; and underserved populations. The RAP
Program is an element of the park system's evolving Strategic Master Plan to serve all
areas and citizens of the county of Oakland and to create community through people,
parks, and programs.
The RAP Program will be marketed to the designated groups in all 61 cities,
villages, and townships in Oakland County. We will offer outreach programs, bus
transportation, day camp and program scholarships, and community and recreation
collaborations as part of the program.
The request of funds for the 2011 Recreation Assistance Partnership Program
will be allocated as follows:
• $30,000 Outreach Programs, including mobile units, GO Adventures and
nature education
• $70,000 Bus Transportation to Lewis E. Wint Nature Center, Waterford or
Red Oaks Waterpark, designated Oakland County Parks golf
courses, or any Oakland County day use park
• $10,000 Day Camp & Program Scholarships for youth assistance
campers and individuals with disabilities
• $20,000 Community Collaborations with cities, villages, townships and
DDA's to support community events and festivals
• $20,000 Recreation Collaborations with struggling parks and recreation
departments
The Recreation Assistance Partnership will provide over 100,000 residents and
visitors, who otherwise may not have this opportunity, a chance to enjoy quality
recreation activities in their community and within our parks.
Staff requests the Commission continue to support the Recreation Assistance
Partnership Program and approve the funds to the Recreation Programs and Services
Department in the amount of $150,000.
ITEM #8E
SNOW GROOMING
ATV (ALL TERRAIN VEHICLE)
INDEPENDENCE OAKS
We have received from Purchasing the following bid for the purchase of a CAN -
AM Outlander 800 ATV 4 x 4 Quad to pull the snow -grooming equipment at
Independence Oaks. This replacement equipment is smaller, which will make it easier
to transport to other Oakland County parks and golf courses as needed.
According to Purchasing, the requests for bids were sent to more than 150
bidders, plus the bid was posted on the Oakland County Purchasing website for online
bidding opportunities. However, only one bid was received:
Leader Marine $13,356.12
Kalamazoo, MI
The Outlander (all terrain vehicle) will be replacing our existing snow -grooming
equipment. The original snow groomer was purchased in 1991. Staff continues to
maintain this equipment with many repairs each year. The cost to replace the current
piece of equipment is $130,000.00.
Staff realizes that this is very expensive and has researched other alternatives to
grooming. In 2007, we sent staff to a snow -grooming school; they returned with a
recommendation to purchase a Tidd Tech groomer, which is pulled behind a snow-
mobile or ATV. Our existing snowmobile is not powerful enough to pull the groomer.
Staff is now requesting approval to purchase the above ATV.
Staff recommends awarding the bid to Leader Marine in the amount of
$13,356.12. Funding is available due to the FY 2010 net income.
mm
Page 1 of 1
8E-2
httn://www. snowkraft.com/sitebuildercontent/sitebuilderpictures/Grooming_Equip/Can-Am... 1 /5/2011
Itein 9A
5060101 Quarterlv Purchasing Activitv Forth OuartPr Fnriinn 1 q/31 ign1 n
Start Date
Bid
Event
#
Bid
Due
Date
Description
Award Date
PO /
Contract
Number
Purchase Order
Amount
Contract (NTE)
Not to Exceed
Amounts
Parks Estimated
Contract Usage
Amount of Multi
Department
Contracts
07/23/10
1500
8/17
Greenhouse Maintenance
10/26/10
3042
$50,000.00
$50,000.00
07/23/10
1500
8/17
Greenhouse Maintenance
10/26/10
3041
$50,000.00
$50,000.00
07/23/10
1510
8/16
RFQ for Exterior Painters
09/20/10
3025
$50,000.00
$50,000.00
07/23/10
1510
8/16
RFQ for Exterior Painters
09/20/10
3030
$50,000.00
$50,000.00
07/23/10
1510
8/16
1 RFQ for Exterior Painters
09/20/10
3040
$50,000.00
$50,000.00
08/06/10
1521
9/2
10 Boundary Fencing
10/29/10
3010
$46,505.30
$46,505.30
08/06/10
1520
8/24
Custodial Services
09/21/10
2998
$40,000.00
$40,000.00
09/14/10
1562
11/4
Well Maintenance
11/19/10
3045
$50,000.00
$50,000.00
09/14/10
1562
11/4
Well Maintenance
11/19/10
3038
$50,000.00
$50,000.00
09/30/10
1578
10/19
Floating Dock System
12/08/10
160475
$29,256.07
09/30/10
1579
10/19
Lumber & Hardware
12/02/10
160077
$11,640.60
10/27/10
1584
11/10
Lifeguard Swim Suits/Short
11/24/10
3050
$14,000.00
$14,000.00
11/22/10
1643
12/8
Parks Annual Report
12/22/10
2928
$1,760.00
$1,760.00
12/16/10 1
1675 112/311
Square D Knife Switch Kits
12/22/10
161480
$2,956.00
$43,852.67 $452,265.30
Item 9B
ACTIVITY REPORT
November 2010 (FM2, FY2011)
RMEEMMEMEMSEEMEM
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
i�
f
0
0
N/A
5,800
7,850
35.3%
0
0
N/A
1,729
1,587
-8.2%
0
0
N/A
0
0
N/A
3,054
3,067
0.4%
5,859
6,333
8.1%
2,000
2,795
39.8%
8,845
14,322
61.9%
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
785
352
-55.2%
1,650
704
-57.3%
1S,347
15,918
3.7%
30,387
40,443
33.1%
0
0
N/A
0
0
N/A
195
213
9.2%
381
483
26.8%
n
913
7,738
747.5%
2,115
15,636
639.3%
S,180
5,504
6.3%
9,988
10,804
8.2%
672
5,528
722.6%
3,665
11,056
201.7%
8,480
9,372
10.5%
13,18S
18,744
42.2%
0
564
N/A
0
1,535
N/A
1,198
1,197
0.0%
2,192
1,796
-18.0%
145
122
-15.9%
1,070
122
-88.6%
0
0
N/A
0
0
N/A
817
505
-38.2%
4,168
505
-87.9%
90
752
735.6%
665
1,428
114.7%
524
90
-82.8%
1,182
90
-92.4%
621
204
-67.1%
1,038
408
-60.7%
0
0
N/A
5,800
7,850
35.3%
21,681
33,854
56.1%
52,690
86,074
63.4%
0
0
N/A
0
0
N/A
195
213
9.2%
381
483
26.8%
13,660
15,440
13.0%
23,173
31,083
34.1%
0
0
N/A
0
0
N/A
90
752
735.6%
665
1,428
114.7%
1 of 4
1/5/2011
9B-1
R
951
907
-4.6%
2,127
2,837
33.4%
3,984
4,440
11.4%
7,150
7,176
0.4%
129
261
102.3%
526
974
85.2%
1,124
987
-12.1%
1,910
3,106
62.79Q
176
130
-26.1%
633
870
37.4%
2,164
0
-100.0%
3,670
1,323
-64.0%
850
0
-100.0%
3,247
2,242
-31.0%
0
314
N/A
0
1,196
N/A
11011
757
-25.1%
2,237
2,607
16.5%
145
124
-14.5%
670
1,032
54.0%
1,039
965
-7.130
2,081
Z315
11.3%
1,310
1,147
-12.4%
2,910
1,980
-32.0%
0
34
N/A
373
514
37.8%
4,124
3,930
-4.7%
8,354
12,061
44.4%
176
130
-26.1%
633
870
37.4%
9B-2
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 1/5/2011
ACTIVITY REPORT
November 2010 (FM2, FY2011)
N r
F�
�.
j,
MOBILE RECREATION
Bleachers
0
150
N/A
8
155
1837.5%
Inflatables
0
0
N/A
2,400
3,455
44.0%
Bus
810
360
-55.6%
1,845
1,440
-22.0%
Climbing Wall/Tower
0
900
N/A
900
2,100
133.3%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
0
0
N/A
850
850
0.0%
Show Mobile
4
0
-100.0%
18
11
-38.9%
Adventure Sport Mobile
0
0
N/A
160
1,360
750.0%
Tents
0
0
N/A
0
0
N/A
Camps
0
0
N/A
0
0
N/A
Miscellaneous
0
0
N/A
1
22
2100.0%
WATERFORD OAKS BMX
0
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
0
N/A
304
204
-32.9%
WATERFORD OAKS FRIDGE
0
0
N/A
0
0
N/A
WATERFORD OAKS LOOKOUT LODGE
320
215
-32.8%
495
375
-24.2%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS
99
477
381.8%
597
1,501
151.4%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
814
1,410
73.2%
6,182
9,393
51.9%
TOTAL FACILITIES AND SPECIAL EVENTS
419
692
65.2%
1,396
2,080
49.0%
*Not included in program totals -only in combined totals. In-house events are counted in facility totals. 9B354
1/5/2011
Nature Center
1,399
1,294
-7.5%
2,749
3,847
39.9%
Outreach Visits
491
225
-54.2%
562
503
-10.5%
"Trail Usage ("Not included in totals)
11,018
10,968
-0.5%
19,603
21,954
12.0%
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
167
102
-38.9%
527
190
-63.9%
Outreach Visits
0
0
N/A
0
0
N/A
"Trail Usage ("Not included in totals)
1,104
1,161
5.2%
2,228
2,346
5.3%
TOTAL NATURE CENTERS
1,566
1,396
-10.9%
3,276
4,037
23.2%
TOTAL OUTREACH VISITS
491
225
-54.2%
562
503
-10.5%
DAY USE PARKS
35,626
50,259
41.1%
82,709
126,918
53.5%
GOLF COURSES / Driving Range
4,300
4,060
-5.6%
8,987
12,931
43.9%
RECREATION, FACILITIES AND SPECIAL EVENTS
1,233
0
-100.0%
7,578
11,473
51.4%
NATURE INTERPRETIVE SERVICES
2,057
1,621
-21.2%
3,838
4,540
18.3%
BANQUET FACILITIES
11,853
9,249
-22.0%
24,939
17,407
-30.2%
GRAND TOTALS
55,068
65,189
18.4%
128,051
173,269
35.3%
'Not included in program totals -only in combined totals. 9$-4
In-house events are counted in facility totals. 4 of 4 1/5/2011
ITEM #9C
EXECUTIVE OFFICER'S REPORT
1. REMINDER: Group and individual photos will be taken at the Waterford Oaks
Activity Center immediately following the Commission meeting.
2. Oakland County Parks and Recreaton has won the 2010 Best Video award from
the Michigan Recreation and Park Association. The honor will be presented in
February at MRPA's annual conference.
The video featured the helical pier process used to construct boardwalks over
wetlands on the Ted Gray Trail at Independence Oaks County Park. The mini -
documentary was a partnership with Fox Sports Detroit.
Additionally, OCPR nominated Jonathan Schechter of The Oakland Press for the
2010 Media Advocate award, which we are pleased to announce he won. The
Brandon resident writes a weekly hiking column and a blog focusing on trails in
Oakland County. He was also an avid supporter of the millage awareness
campaign.
3. Attached is information on a fish habitat restoration project staff is considering for
a grant. If OCPR is invited to make a full application, the application will come to
the Commission for approval in February.
4. Attached for your review are the upcoming events for winter, 2010 — 2011.
5. The value of the Parks Access Permits used in 2010 has been calculated and is
provided in the attached report. The report includes a comparison with 2009.
6. Parks staff were key in providing journalistic expertise in the latest issue of the
MRPA Professional Quarterly. The journal includes two articles from staff, one of
which is a major piece spotlighting "Top Strategies from Successful Millage
Communities."
9C-1
Great Lakes Fish and Wildlife Restoration
On December 13°i OCPRC submitted a notice of intent to the Great Lakes Fish and Wildlife
Restoration Act (U.S. Fish and Wildlife Service) to evaluate and restore fish habitat in three lakes
(Mill Pond — Springfield Oaks, Crooked Lake — Independence Oaks, and Upper Bushman Lake).
Fish habitat at Mill Pond and Crooked Lake has been severely compromised by an infestation of
Eurasian milfoil. The purpose of the grant will be to:
1. Document baseline conditions of fishery, aquatic vegetation and water quality in Mill
Pond, Crooked Lake and Upper Bushman Lake;
2. Use biological control methods to reduce Eurasian milfoil populations in Mill Pond
and Crooked Lake to ecological, economic, and culturally -sustainable levels;
3. Protect/enhance water quality by expanding and improving shoreline buffers;
4. Document effects of biological control, shoreline buffers and education through
annual monitoring of conditions of fishery, aquatic vegetation and water quality in
the three lakes;
5. Reduce movement of Eurasian milfoil beyond current project area by educating
recreational lake users on good housekeeping practices for aquatic equipment; and
communities and lake associations on lake management best practices, using project
areas as demonstration sites.
With this project and in cooperation with state agencies, OCPR hopes to launch a new fisheries
component to the Natural Resource Stewardship program that will improve aquatic habitat and
enhance public land fishing opportunities. Oakland County is home to 1,400 recreational lakes,
many of which are already impacted or at risk from aquatic invasives. Many lake associations
rely on chemical control of aquatic nuisance species, such as Eurasian milfoil. Successful
implementation of the Oakland County Parks Fish Habitat Restoration Project will encourage
alternative best management practices, including managed biological control, shoreline buffers,
and cleaning of aquatic recreational equipment, throughout the County.
Total project cost is estimated at $120,500. The grant request is for $73,500, with an OCPR
match of $47,000. This project, which has been a high priority stewardship project for the parks,
would be budgeted for in fiscal years 2012 — 2013.
If OCPRC is invited to make a full application, the application will come to the Commission
for approval in February.
9C-2
UPCOMING EVENTS — JANUARY 2011
OUTDOOR RECREATION
Cabin Fever Cure: All ages are invited to enjoy the outdoors and the campfire experience. Depending on
the weather, we'll snow shoe, ice fish, or play our GO! Cache 5 Card Frenzy. Enjoy tasty campfire treats
and join our Fireside Storytellers on a magical journey under the crisp winter sky. Rain or Shine. Cost is
$10/person.
All programs run 10am - Noon
January 8tn @ Independence Oaks, January 15t" @ Addison Oaks, January 22"d @ Wixom
February 5tn at Independence Oaks, February 19t" @ Huntington Woods, February 26tn @ Addison Oaks
Moonlight Adventures: All ages are invited to join us on our moonlight adventures. Depending on the
weather, we'll enjoy snow shoeing, cross-country skiing or themed hikes including star gazing, nighttime
safaris or geocaching. Cost is $5/vehicle or free entry with your annual permit plus $5/person for
equipment rental. Pre -registration is required.
February 2"d @ Independence Oaks & Addison Oaks, 6 — 7:30pm
Cross -Country Ski School: Learn to cross-country ski at beautiful Independence Oaks - Voted the best
cross-country ski trails in southeast Michigan! Cost is $10/person and includes park entry and equipment
rental.
Saturdays (T Independence Oaks, 10am - Noon
January 15t , January 29tn, February 12t", February 26tn
Rochester Fire & Ice, January 28 — 30.
DOG PROGRAMS
January 8 Canines, Coffee and Conversation
January 22 Happy Tails Trail Walk
January 30 Dog Sledding Demonstration
LEWIS E. WINT NATURE CENTER
Public Interpretive Programs
January 8 — Birds of Prey
January 15 — Sundown Snowshoe & Cozy Campfire
January 29 — Winter Star Party
February 5 and 9 — Tuning Your Tot into Winter
February 19 — Snowshoe Trek & Campfire
Scout Badge Day
January 22 — Junior Girl Scout Frosty Fun
February 12— Webelos Scientist
January Appointments:
Field Trip —18
Birthday Party — 4
StarLab Outreach - 2
StarLab / Nature Center — 1
Nature Discovery / Outreach — 2
Other:
January 30 — Metro Parent Expo
9 —11 a.m. Red Oaks
1 p.m. Lyon Oaks
Noon — 4 p.m. Orion Oaks
9C-3
Park Access Permit Usage and Value 2009-2010
Glen Oaks Golf
Lyon Oaks Golf
Red Oaks Golf
Red Oaks Waterpark
Springfield Oaks Golf
Waterford Oaks Waterpark
White Lake Oaks Golf
Totals
2009
# used 44
2010
# used 49
3
$66
10
$310
5
$200
17
$910
4
$101
5
$60
3
$48
24
$542
12
$230
7
$64
7
$190
44
$9321
53
$1,789
9C-4