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GZAKLAND COUNTYPARKS
May 26, 2011
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE ............................. Oakland County Parks
Administration Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, June 1, 2011
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Gerald
Fisher of the Oakland County Parks and Recreation.
Sincerely,
Gerald A. Fisher
Chairman Daniel J. Stencil
John P. McCulloch
Vice-chairman Executive Officer
J. David VanderVeen
Secretary
Robert Kostin Next Meeting: Wednesday, July 6, 2011 at Oakland County Parks Administration
Pecky D. Lewis, Jr.
Christine Long Building.
Gary R. McGillivray
Charles Palmer
John Scott
Eri- _ Wilson
Dar,jel J. Stencil
Executive Officer
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Oakland County Parks and F " "-eation Commission Meeting
2800 Watkins Lake R, _, Waterford, MI 48328
June 1, 2011
Agenda
Action Required Presenter/Phone 4
9:00 a.m. Public Hearing — Adoption of Fiscal Year 2012 Operating Budget G. Fisher/248.514.9814
D. Stencil/248.858.4944
J. Phelps/248.858.5319
1. Call Meeting to Order ------ G. Fisher
2. Roll Call ------ "
3 . Pledge of Allegiance ------ "
4. Approval of Minutes: May 4, 2011 Regular Meeting Approval K. Kohn/248.858.4606
5. Approval of Agenda Approval G. Fisher/D. Stencil/248.858.4944
6. Public Comments G. Fisher
7. CONSENT AGENDA
A. Internal Service Funds Journal Voucher Register for month ending Approval J. Phelps/248.858.5319/D. Stencil
4/30/11 (FM 7, FY 11); Oak Management, Inc., Credit for Services
Rendered Register for January, February, & March, 2011 (FM 4, 5 &.6,
2011); and Payment Register for month ending 4/30/11(FM 7, FY 11)
B. Monthly Financial Statement Executive Summary for month ending Approval J. Phelps/D. Stencil
4/30/11 (FM 7, FY 11)
C. Second Quarter FY 2011 Forecast Approval J. Phelps/D. Stencil
8. REGULAR AGENDA
A. Recognition Presentation — Charles Palmer Informational G. Fisher
B. Partnership Presentation: Waterford Mott High School — Water Quality Informational K. Dougherty/C. Gannon -
Testing @ Waterford Oaks Piacentini/248.858.0704
C. Staff Introduction: Matt Bierlein, CMU Intern Informational J. Dunleavy/248.858.4647
D. 1 012 Proposed Operating Budget Adoption
E. Red Oaks Golf Course Tuff Shed Bldg. & Site Demolition/Restoration
F. Consumers Energy Company Easement Resolution — Orion Oaks
G. Independence Oaks -North Parking Lot Change Order
H. Proposed Policy on the Sale of Alcohol in Park Facilities
I. July is National Parks and Recreation Month Resolution
9. STAFF REPORTS
A. Lewis E. Wint Nature Center/Friendship Woods Follow-up Report
B. April (FM 07 FY 11) Activity Report
C. Executive Officer's Report
10.OLD BUSINESS
11. NEW BUSINESS
Approval
D. Stencil/J. Phelps
Approval
M. Donnellon/D. Stencil
Approval
M. Donnellon/D. Stencil
Approval
M. Donnellon
Approval
G. Fisher/D. Stencil
Approval
D. Stencil
Informational D. Stencil/Staff
Receive and File
Receive and File
Next Meeting: 9 a.m. on Wednesday, July 6, 2011 at the Parks Commission's administration office.
J. Dunleavy/248.858.4647/
L. Gee/248.431.1365
D. Stencil
G. Fisher
G. Fisher
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 4, 2011
Chairman Fisher called the meeting to order at 9:11 a.m. in the board room of the Springfield Oaks Fair Board
Office.
COMMISSION MEMBERS PRESENT:
Gerald Fisher, Robert Kostin, Pecky D. Lewis, Jr., Christine Long, John McCulloch, Gary McGillivray, John
Scott, J. David VanderVeen
COMMISSION MEMBERS ABSENT WITH NOTICE:
Charles Palmer, Eric Wilson
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
Oakland County 4-H Fair Board
Ducks Unlimited, Great Lakes/Atlantic
Regional Office
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Mike Donnellon, Chief -Parks Fac., Maint. & Ops.
Terry Fields, Chief - Recreation Programs & Services
Vic Chiasson, Project Advisor
Jon Noyes, Planning Supervisor
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Karen Kohn, Supervisor —Administrative Services
Desiree Stanfield, Communications Supervisor
Jeff Phelps, Supervisor II
Jody Hall, Assistant Corporation Counsel
LC Scramlin, General Manager
Jenifer Christman, Mgr of Conservation Programs Lands
Kristin Schrader, Communications Department
Moved by Mr. Scott, supported by Mr. McGillivray to approve the minutes of the regular
meeting of April 6, 2011, as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Kostin to approve the agenda with the following
correction: Item 8D, change wording to Independence Township/Oakland County Parks
Intergovernmental Safety Path Preliminary Understanding — Independence Oaks -North.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, May 4, 2011)
PUBLIC COMMENTS:
LC Scramlin, General Manager of the Oakland County 4-H Fair Board, welcomed the Commission and staff
to the park, sharing a brief history of the partnership between the 4-H Fair Board and Oakland County Parks,
along with the importance of the agricultural heritage of the county. He also announced the Oakland County
Fair will be held on July 12-17 this year.
There were no other comments or questions received by the public.
CONSENT AGENDA:
Moved by Mrs. Long, supported by Mr. Kostin to approve all items under the Consent Agenda
as follows: Internal Service Funds Journal Voucher Register for month ending 3/31/11 (FM 6,
FY 11); Oak Management, Inc., Credit for Services Rendered Register for January, February,
and March, 2011 (FM 4, 5 & 6, FY 2011); Payment Register for month ending 3/31/11 (FM 6,
FY 11); Monthly Financial Statement Executive Summary for month ending 3/31/11 (FM 6,
FY 11).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
DUCKS UNLIMITED RECOGNITION PRESENTATION:
Parks staff presented Ducks Unlimited with a plaque in recognition of its efforts in support of the acquisition of
the Upper Bushman Lake property at Independence Oaks, coordinating efforts to apply for a $200,000 grant
from the Carl's Foundation, of which Oakland County Parks received $95,000. In addition, Ducks Unlimited
donated a 2.5-acre parcel immediately adjacent to the park off Sashabaw Road.
NORTH OAKLAND HEADWATERS LAND CONSERVANCY DONATION AGREEMENT:
Moved by Mrs. Long, supported by Mr. VanderVeen to adopt the following resolution in
support of the donation agreement with the North Oakland Headwaters Land Conservancy to
accept a $16,000 donation to assist with the stewardship of the Upper Bushman Property at
Independence Oaks:
WHEREAS the North Oakland Headwaters Land Conservancy (NOHLC) desires to
see the headwaters of the Clinton River in Independence Township, Michigan protected and
the water quality of its wetlands, lakes, and streams preserved; and
WHEREAS the County purchased certain property in Independence Township,
Michigan including the Upper Bushman Lake and the surrounding land (parcel number # 08-
03-201-007) (hereinafter "Upper Bushman Property') to expand the size of Independence
Oaks County Park; and
WHEREAS it is the intention of the Oakland County Parks and Recreation
Commission to develop the Upper Bushman Property creating recreational uses that are
compatible with land and water stewardship; and
WHEREAS the Oakland County Parks and Recreation Commission has sought
collaborative relationships with other organizations, that have missions similar to NOHLC, in
order to raise funds to assist with the stewardship of the Upper Bushman Property,
4-2
(Commission Meeting, May4, 2011)
E
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests that the Oakland County Board, of Commissioners
authorize and approve the acceptance of NOHLC's Monetary Donation of $16,000 towards
the stewardship of the Upper Bushman Property, and
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests that the Oakland County Board of Commissioners direct its
Chairperson or designee to execute said acceptance of this monetary donation.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS ROTARY PARK PEDESTRIAN BRIDGE:
Moved by Mr. Lewis, supported by Mr. McGillivray to approve a budget of $6,000 ($4,822.38
in materials plus contingency) for the Springfield Oaks Rotary Park Pedestrian Bridge
Replacement Project, and to transfer the $6,000 from the Operating Budget Contingency to
the Springfield Oaks Grounds Maintenance line item.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Commission complimented staff on the collaborative effort between the Oakland County Parks and the
community on this project. `
INDEPENDENCE TOWNSHIP/OAKLAND COUNTY PARKS INTERGOVERNMENTAL SAFETY PATH
PRELIMINARY UNDERSTANDING — INDEPENDENCE OAKS -NORTH:
Staff has been contacted by the Charter Township of Independence requesting consideration of a potential
collaboration to extend the existing safety path from the park entrance north to the intersection of Oakhill and
Sashabaw roads. The Parks Commission has previously worked with other municipalities to extend, install and
fund trails at other parks, and this offers another collaborative opportunity to create trail connections as
identified in county -wide recreation needs assessment surveys. Discussions will include the identification of
potential routes, safety concerns or issues, funding, etc.
Chairman Fisher recommended hold harmless language be included in the potential agreement any time the
path veers from the road right-of-way.
Moved by Mr. Scott, supported by Mr. McGillivray to authorize staff to continue discussions
with Charter Township of Independence officials to identify a route and enter into a potential
letter of agreement for a collaboration to extend the existing safety path on Sashabaw Road
from the Independence Oaks County Park entrance north to the intersection of Oakhill and
Sashabaw roads.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
4-3
(Commission Meeting, May4, 2011)
FY 2012 PROPOSED OPERATING BUDGET RECAP:
At the April 27 Executive Committee Meeting, staff was directed to look at ways to reduce operating expenses
at the Wint Nature Center. Staff is looking at options for the facility, but is also focusing on the subsidy levels
of all the parks/facilities throughout the parks system. In addition, staff will be focusing on generating additional
revenue, including leveraging other opportunities such as partnerships and collaborations.
Vice Chairman McCulloch reiterated the expectation of staff presenting a concrete plan addressing budget
and programmatic issues within the 60-day time frame set at the April 6 Commission meeting.
Staff was directed to provide at the May 25 Executive Committee meeting a proposed policy on the reserves —
how the benchmark levels were determined, their impact on the budget, and a plan for how the two reserves
(operating and capital) will be replenished.
ACTIVITY REPORT:
The Activity Report for March (FM 06 FY 2011) was accepted as filed.
MOBILE RECREATION: PAST PRESENT AND FUTURE:
Project Advisor Vic Chiasson presented a summary and synopsis of past, present, and future perspectives of
the Mobile Recreation Program.
Mr. Chiasson shared the following recommendations for the future of the program, including:
• Conduct interview sessions with local communities to see how we can best serve those communities
• Develop a targeted sponsorship process to secure funding for new transit buses and mobile stages
• Develop a phased program to repurpose Mobile Recreation and create new Mobile Recreation units
based on the core program areas from the Recreation program Business Plan
• Use Catalpa Oaks as a base to stage and store Mobile Recreation units for more effective use of staff
resources
• Continue expanding the OC Express Program
COMMUNICATIONS/MARKETING UPDATE:
Communications Supervisor Desiree Stanfield provided an update on communications and marketing
initiatives for this summer, along with major responsibilities of the section; including e-marketing; generating
media interest; writing news releases and professional articles; producing the annual report; monitoring and
updating the website.
The department also researches, orders, and distributes the promotional items for the department. Samples
were provided, and commissioners were encouraged to let the communications staff know what items they
would like for their annual supply of 500 items.
Commission suggested contacting Doug Smith of the Pure Michigan campaign. The Pure Michigan campaign
is expanding; it might be worthwhile to work jointly and better leverage our advertising dollars. Also, contact
local cable companies for marketing/promoting local recreation opportunities close to home.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
MW
(Commission Meeting, May 4, 2011)
---Staff will be bringing for Commission information and approval expenses for the demolition of the shed
property at the Red Oaks Dog Park.
---A dog agility course, donated by The Nutro Company, opens at the Red Oaks Dog Park on May 7.
--Vice Chairman McCulloch updated the Commission on the progress of the committee formed to address the
environmental sustainability policy and the wetlands bank proposal. He noted staff has been directed to
proceed with the RFQ for the wetlands bank to see what revenue would be associated with that project.
Commission will ultimately see the results of that RFQ for a decision on whether or not to pursue.
The sustainability policy will be revised with a one -paragraph policy for Commission adoption with standard
operating procedures included in greater detail. The SOP will be reviewed with the Commission over a 6 —12-
month timeline.
--Lifeguard staff received the 2010 Gold International Aquatic Safety Award from the Commission's contracted
aquatic safety consultant Ellis & Associates.
OLD BUSINESS:
None
NEW BUSINESS:
Commissioner Kostin requested information on the Recreation Passport license fee sales.
The next Commission meeting will be held at 9:00 a.m. on Wednesday, June 1, 2011.
Meeting was adjourned to a tour of the park at 10:45 a.m.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
June 1, 2011
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
April (FM7, 2011)
*PAYMENT REGISTER:
Voucher Report Period, April (FM7, 2011)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
781,634.86
311,442.44
$1,093,077.30
7A -1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MONTHLY FINANCIAL STATEMENTS EXECUTIVE SUMMARY
FM 7, FY 2011
(FOR MONTH ENDING 4/30/11)
FY 2011
(OVER), UNDER % OF
OPERATING BUDGET - Section A
BUDGET
YEAR TO DATE
BUDGET BUDGET
Operating Revenue
$25,003,813.00
$14,576,242.67
$10,427,570.33 58.3%
Operating Expense
$25,003,813.00
$9,436,573.12
$15,567,239.88 37.7%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$5,139,669.55
($5,139,669.55)
FY 2011 Operating Stabilization Fund earmark $6,250,000 (25% of $25,003,813)
FY 2011 to
PROJECT TO
FY 2013
DATE
CAPITAL IMPROVEMENT PROGRAM ESTIMATED
EXPENSE PROJECT % OF
BUDGET PLAN - Section B PROJECT COST
PAYMENTS* BALANCE BUDGET
TOTAL $17,196,524.51
$5,811,162.19 $11,385,362.32 33.8%
*Includes prior fiscal years carry over expenses of $5,390,336.92
FY 2011 Capital Stabilization Fund earmark $0 (recommend establishing in FY 2012 )
YEAR TO DATE
CAPITAL EQUIPMENT BUDGET PLAN - FY 2011 EXPENSE (OVER), UNDER % OF
Section C BUDGET PAYMENTS BUDGET BUDGET
TOTAL $18,956.12 $13,356.12 $5,600.00 70.5%
SUMMARY of Sections A, B, and C
76-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2011
(FOR MONTH ENDING 4/30/11)
2011
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$12,586,000.00
$12,813,069.17
($227,069.17)
101.8%
Other
272,300.00
117,968.23
154,331.77
43.3%
GLEN OAKS GOLF COURSE
1,058,016.00
278,706.50
779,309.50
26.3%
LYON OAKS GOLF COURSE
1,188,290.00
281,788.02
906,501.98
23.7%
RED OAKS GOLF COURSE
413,900.00
77,635.84
336,264.16
18.8%
SPRINGFIELD OAKS GOLF COURSE
759,600.00
186,165.66
573,434.34
24.5%
WHITE LAKE OAKS GOLF COURSE
884,432.00
197,554.55
686,877.45
22.3%
INDEPENDENCE OAKS NATURE CENTER
31,800.00
16,665.32
15,134.68
52.4%
ADDISON OAKS
444,780.00
99,650.84
345,129.16
22.4%
ADDISON OAKS CONFERENCE CENTER
126,000.00
35,118.89
90,881.11
27.9%
GROVELAND OAKS
678,700.00
46,128.38
632,571.62
6.8%
HIGHLAND OAKS
3,000.00
443.00
2,557.00
14.8%
INDEPENDENCE OAKS
301,622.00
117,666.59
183,955.41
39.0%
LYON OAKS
85,000.00
32,125.00
52,875.00
37.8%
ORION OAKS
121,000.00
51,093.00
69,907.00
42.2%
RED OAKS DOG PARK
42,100.00
20,073.00
22,027.00
47.7%
ROSE OAKS
2,000.00
9,700.00
(7,700,00)
485.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,874.00
47,687.50
13,186.50
78.3%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,649.00
27,475.65
18,173.35
60.2%
RECREATION PROGRAMS & SERVICES
435,390.00
86,574.50
348,815,50
19.9%
CATALPA OAKS
10,000.00
1,440.00
8,560.00
14.4%
RED OAKS WATERPARK
948,680.00
17,131.37
931,548.63
1.8%
WATERFORD OAKS BMX COMPLEX
21,780.00
513.00
21,267.00
2.4%
WATERFORD OAKS TOBOGGAN COMPLEX
11,000.00
5,776.00
5,224.00
52.5%
WATERFORD OAKS WATERPARK
820,100.00
8,092.66
812,007.34
1.0%
NON -OPERATING PLANNED USE OF BALANCE
3,651,800.00
0.00
3,651,800.00
N/A
TOTAL REVENUE
$26,003,813.00
$14,576,242.67
$10,427,570.33
58.3%
EXPENSES
ADMINISTRATIVE SERVICES
$6,012,790.00
$2,791,556.26
$3,221,233.74
46.4%
FISCAL SERVICES ADMINISTRATION
154,010.00
63,499.46
90,510.54
41.2%
FISCAL SERVICES PARKS & REC
274,659.00
120,234.67
154,424.33
43.8%
GLEN OAKS GOLF COURSE
1,147,642.00
557,323.86
590,318.14
48.6%
LYON OAKS GOLF COURSE
2,038,833.00
724,047.17
1,314,785.83
35.5%
RED OAKS GOLF COURSE
696,381.00
274,543.33
421,837.67
39.4%
SPRINGFIELD OAKS GOLF COURSE
894,827.00
320,012.14
574,814.86
35.8%
WHITE LAKE OAKS GOLF COURSE
1,125,181.00
392,664.23
732,516.77
34.9%
INDEPENDENCE OAKS NATURE CENTER
510,764.00
235,960.54
274,803.46
46.2%
ADDISON OAKS
1,522,764.00
528,568.38
994,195.62
34.7%
ADDISON OAKS CONFERENCE CENTER
244,552.00
85,763.08
158,788.92
35.1%
GROVELAND OAKS
1,341,486.00
383,315.79
958,170.21
28.6%
HIGHLAND OAKS
86,481.00
11,735.24
74,745.76
13.6%
INDEPENDENCE OAKS
922,255.00
429,223.75
493,031.25
46.5%
LYON OAKS
377,822.00
154,260.27
223,561.73
40.8%
ORION OAKS
191,747.00
64,583.88
127,163,12
33.7%
RED OAKS DOG PARK
64,526.00
19,962.79
44,563.21
30.9%
ROSE OAKS
78,581.00
18,339.05
60,241.95
23.3%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
467,810.00
155,991.06
311,818.94
33.3%
WATERFORD OAKS ACTIVITY CENTER/PARK
684,077.00
218,043.27
466,033.73
31.9%
RECREATION PROGRAMS & SERVICES
1,256,735.00
489,242.86
767,492.14
38.9%
CATALPA OAKS
142,503.00
16,739.23
125,763.77
11.7%
RED OAKS WATERPARK
1,272,270.00
352,433.59
919,836.41
27.7%
WATERFORD OAKS BMX COMPLEX
62,511.00
8,243.97
54,267.03
13.2%
WATERFORD OAKS TOBOGGAN COMPLEX
235,279.00
79,031.71
156,247,29
33.6%
WATERFORD OAKS WATERPARK
1,101,382.00
301,554.03
799,827.97
27.4%
FACILITIES & MAINTENANCE
1,395,945.00
531,216.09
864,728.91
38.1%
CONTINGENCY/INTERNAL SERVICE CHARGES*
700,000.00
108,483.42
591,516.58
NIA
$25,003,813.00
$9,436,573.12
$15,567,239.88
37.7%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$5,139,669.55
($5,139,669.55)
2011
2010
2009
2008
ACTUAL REVENUE TO DATE:
58.3%
58.7%
70.0%
70.5%
BUDGET BALANCE:
41.7%
41.3%
30.0%
29.5%
ACTUAL EXPENSE TO DATE:
37.7%
36.9%
38.3%
41.7%
BUDGET BALANCE:
62.3%
63.1%
61.7%
58.3%
Note: FY 2008-2009 percents did not include the non -operating Planned Use
of Balance Revenue amounts.
FY 2008-2010 Expenses are comparable again
as of 5131/10.
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3)
713-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2011
(FOR MONTH ENDING 4130/11)
)NTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7, FY 2011
(FOR MONTH ENDING 4/30/11)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$12,931,037.40
0.00
0.00
12,931,037.40
278,706.50
281,788.02
77,635.84
186,165.66
197,554.55
1,021,850.57
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$2,791,556.26
63,499.46
120,234.67
2,975,290.39
557,323.86
724,047.17
274,543.33
320,012.14
392,664.23
2,268,590.73
$10,139,481.14
(63,499.46)
(120,234.67)
9,955,747.01
(278,617.36)
(442,259.15)
(196,907.49)
(133,846.48)
(195,109.68)
(1,246,740.16)
16,665.32 235,960.54 (219,295.22)
16,665.32 235,960.54 (219,295.22)
99,650.84
35,118.89
46,128.38
443.00
117,666.59
32,125.00
51,093.00
20,073,00
9,700.00
47,687.50
27,475.65
487,161.85
86,574.50
1,440.00
17,131.37
513.00
5,776.00
8,092.66
119.527.53
528,568.38
85,763.08
383,315.79
11,735.24
429,223.75
154,260.27
64,583.88
19,962.79
18,339.05
155,991.06
218,043.27
2,069,786.56
489,242.86
16,739.23
352,433.59
8,243.97
79,031.71
301,554.03
1,247,245.39
(428,917.54)
(50,644.19)
(337,187.41)
(11,292.24)
(311,557.16)
(122,135.27)
(13,490.88)
110.21
(8,639.05)
(108,303.56)
(190,567.62)
(1,582,624.71)
(402,668.36)
(15,299.23)
(335,302.22)
(7,730.97)
(73,255.71)
(293,461.37)
(1,127,717.86)
0.00 531,216.09 (531,216.09)
0.00 531,216.09 (531,216.09)
0.00
$14,576,242.67
108,483.42
$9,436,573.12
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(108,483.42)
$5,139,669.55
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www.oakqov.com/fiscal/info pub/monthlyreports.html
2. Click on "View the Monthly Financials and Quarterly Forecast' hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 3 of 3) 76-4
Park
Future Acquisition & Improvements
Addison Oaks (A)
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks (B)
Independence Oaks (C)
Lyon Oaks (D)
Orion Oaks
Red Oaks (E)
Rose Oaks (F)
Springfield Oaks
Waterford Oaks (G)
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (CIP) Budget Plan Report
FM 7, FY 2011
As of 4/30111
Summary Total for All Parks
2/2812010
Estimated FY 2010 FY 2011 Net New Estimated
Project Cost Adjustment Adjustment Adjustment Project Cost
Contract(s)
Amount Contract(s) Awd., Pre & Enc. Project
Paid Retainer . Balance * Balance
3,000,000.00
0.00
0.00
0.00
3,000,000.00
0.00
0.00
0.00
3,000,000.00
2,210,000.00
0.00
(200,000.00)
(200,000.00)
2,010,000.00
(1,692.80)
0.00
0.00
2,008,307.20
1,395,000.00
0.00
(65,000.00)
(65,000.00)
1,330,000.00
(55,556.50)
0.00
0.00
1,274,443.50
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
120,000.00
0.00
0.00
0.00
120,000,00
(13,562.50)
0.00
0.00
106,43T50
369,000.00
0.00
0.00
0.00
369,000.00
(12,954.80)
0.00
0.00
356,045.20
3,996,000.00
2,000.00
(447,962.04)
(445,962.04)
3,550,037,96
(3,065,330.35)
0.00
0.00
484,707.61
143,476.97
0.00
0.00
0.00
143,476.97
(26,437.97)
0.00
0.00
117,039.00
140,000,00
0.00
0.00
0.00
140,000.00
(10,302,51)
0.00
0.00
129,69T49
1,513,628-00
22,680.48
(29,881.03)
(7,200.55)
1,506,427.45
(980,056.77)
0.00
0.00
526,370.68
732,000.00
0.00
0.00
0.00
732,000,00
0.00
0.00
0.00
732,000.00
230,000.00
0.00
0.00
0.00
230,000.00
(14,249.97)
0.00
0.00
215,750,03
1,609,999.57
110,638.45
380.00
111,018.45
1,721,018.02
(1,631,018.02)
0.00
0.00
90,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,737,419.97
(135,318.93)
742,463.07
607,144.14
2,344,564.11
0.00
0.00
0.00
2,344,564.11
Capital Improvement Program Grand Total $17,196,524.51 $0.00 $0.00 $0.00 $17,196,524.51 ($5,811,162.19) $0.00 $0.00 $11,385,362.32
(A) State Grant $844,800
(B) State Grant $28,160
(C) State Grant $945,000
(D) State Grant $35,200
(E) State Grant $94,160
(F) State Grant $150,480
(G) Federal Grant $190,000/Private Grant $250,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $2,537,800
Dollar Column Explanation:
2/28/10 Estimated Proiect Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
FY 2010 Adiustment is the net of any adjustments made from/to contingency and individual projects in March - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 2/28).
FY 2011 Adjustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adiustment is the sum of "FY 2010 Adjustment" and "FY 2011 Adjustment' figures.
New Estimated Proiect Cost is the sum of "2/28/10 Estimated Project Cost", "FY 2010 Adjustment" and "FY 2011 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd., Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
* Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
7B-5 CIP Summary Page 1 of 2
ReCreatrOn CO P an Report
is efforts
Parks andm kCiP) budget IS Lb
tnrn+ssron, + cWded 1n e
\,land Co men ProOr FY 2pa1 and Recreat °oTtG2 d' a acts {a°+\'ity needs
Me of
CCprta\i��PrOVe A otAI3b�tpltparKs and thePaomp\eted°TePNe. \t{OTtlevooPed 5
Total JOT artment, is are ° s Persil tans are
mmaty ReC afron dea old pro,jec mTmissiori detailed P
nil G°untY
Su and fe fif+ed d is and CA as Wrote atria
arks e \den T1meT` vis+on TeaCrries. d the O
Ott the P ects ar e dePa ect to {e budget ion, an
ibat Sapp s new Prot s from th are subi ds and Commrlss
\ <olects updated a the phoride it+ons and facxVI nee Recreat'On have
inn °t capd d9toP\an is eek that f+sts t oPe defies d+ctated by arks and else-
;ve.
mu\<r`Sp ang, the Gape annm area on in+a bad or m°veil up the approval °f the P Completed ^S, uc `on -Poe te'a1p+n9
a C°Tmptehe rst SveN .k k TaI are b ushe ce" ing
IS Gou en , bu n°\uded be P and re <oleat is le' \ \edger not spent)
P\an tG1P) Oakland Commllmand Costs + Othecs may source ar untr\ the PoM a Gene rs t\'atwere
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the cap n Y tb e s \year ending C
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proPpS aides what a trot be done at a Ot indicate approval ts, and exPeea e nerp,O;lee�e, t�e P o\eGt rs cio et P\an and the prio TeP°R - 2aIXX
anddes pro;eGt- Tn51 gadget plan dpes n rs, budget the Xtn t the` cz.Pvot beg ns \Yeas adopted bud9 Wing frsca\ Year n omthlyesie months for Protects
\nC\u-,joo + ram spioneT-' tOlect, budge0 �postp°n d Pre°rat+on on d from t\ e new fisca eat prolects) \cu,jate the beg+n aCCOunt for th
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Uksehde to b 9+enteatety\e0 rya\ Ye t or andprol Cal Yearks r) p the o4 n P �e mor'ttrs °�Mear) ?'d U �gy\ Ile. �aC� Reta+her , and
„Contra ary page
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° to es TePo' \ f 9 m ea h P °1eCt the Su l' , each Park frs a9YeaT m°ntMY g
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5 pro;ec inky listing sY Fis aP`tal Staslt'e OOd" e G obey w4emser (he Colo, Jund earmark, G S
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once again-
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
OPERATING EXPENSE
COUNTY OF OAKLAND
FY 2011 SECOND QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED AMENDED FY 2011 VARIANCE
BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT
$ 8,489,513.00 $ 8,489,513.00 $ 8,489,513.00 $
$ 25,003,813.00 $ . 25,003,813.00 $ 24,233,813.00 $ 770,000.00
EXPLANATION OF SIGNIFICANT VARIANCES
0.00% Revenue is seasonal with the majority of activity occurring in the third and fourth
quarters.
3.08% Most expenses are not expected to vary from the budget at this time. However,
Depreciation is forecasted to be fay. $770,000 due to variance between budgeting
practice and actual depreciation not closely aligned with projected completion of
projects.
NET OPERATING INCOME (LOSS)
$ (16,514,300.00)
$ (16,514,300.00)
$
(15,744,300.00)
$
770,000.00
4.66%
NON -OPERATING REVENUE
$ 12,862,500.00
$ 12,862,500.00
$
12,933,500.00
$
71,000.00
0.55%
Fiscal Year 2011 property tax revenue for Parks and Recreation is based on 2010
(EXPENSE)
Taxable Value (December, 2010 levy). Fay. $71,000 due to revised Taxable Value
per Equalization.
TOTAL INCOME BEFORE TRANSFERS
$ (3,651,800.00)
$ (3,651,800.00)
$
(2,810,800.00)
$
841,000.00
23.03%
TRANSFERS IN
$ -
$
$
$
-
0.00%
TRANSFERS OUT
$
$
$
$
-
0.00%
TOTAL NET INCOME (LOSS)-
$ (3,651,800.00)
$ (3,651,800.00)
$
(2,810,800.00)
$
841,000.00
Page 7C - 1
ITEM #8A
RECOGNITION PRESENTATION
CHARLES PALMER
Parks Commissioner Charles Palmer will be recognized for his years of
service on the Oakland County Parks and Recreation Commission.
ITEM #813
WATER QUALITY REPORT
WATERFORD MOTT HIGH SCHOOL STUDENTS
Mrs. Gannon-Piacentini's Honors Class at Waterford Mott High School
has been conducting water quality monitoring through the Clinton River
Watershed Council's Stream Leader's Program since 2008 at Waterford Oaks as
part of the Clinton Main Subwatershed. The students presented their results at
the student congress meeting, including a video they produced, and will share
this information with the Parks Commission.
Students are encouraged to participate in government events as part of
their experience.
ITEM #8C
STAFF INTRODUCTION
MATT BIERLEIN, COLLEGE INTERN
Matthew J. Bierlein is a current student at Central Michigan University in
Mt. Pleasant, Michigan and is working toward his degree in Recreation, Parks,
and Leisure Services with a minor in Earth Science. Matthew has worked for the
City of Mt. Pleasant in the Parks Department as a seasonal maintenance worker.
Matthew is currently working with Jim Dunleavy on several projects which
include: FAM Tour, Independence Oaks -North Grand Opening, Oakland County
Fair, and Emergency Action Plans.
8C - 1
ITEM #8D
FY 2012 OPERATING BUDGET ADOPTION
Staff is requesting the Parks and Recreation Commission adopt the
2012 General Appropriations Act of $23,107,000 and the subsequent
Operating Expense Budget of $23,107,000 (as shown in the 2012 Operating
Budget Book).
:M
ITEM NE
RED OAK GOLF COURSE
TUFF SHED — BUILDING & SITE DEMOLITION/RESTORATION
As part of the agreement with the Oakland County Water Resource
Commissioner's Office for the purchase of the property along John R Road immediately
in front of the Red Oaks Golf Course Clubhouse, the Oakland County Parks and
Recreation Commission is responsible for the demolition and restoration of the existing
building and site.
WRC staff received three proposals for the demolition and restoration of the
existing building and site. Attached is the WRC Memorandum to the George W. Kuhn
Drainage District Board, recommending "to execute the contract documents as soon as
they become available" to the lowest qualified bidder, Springline Excavating LLC, in
the amount of $54,757.00.
Additionally, the WRC staff has been coordinating utility disconnects and
removals from the site and received a quotation from DTE Energy in the amount of
$14,628.00 to remove several utility poles and lines from the site.
Therefore, staff is recommending to advise the WRC staff to proceed with
contracts to Springline Excavating, LLC and DTE Energy in the amount of $69,385, with
a 5% contingency ($3,470), for a total amount of $72,855.
A portion of the funds to complete this project will be used from the FY 2011
Capital Improvement Program Budget Project #1149 Relocate Entrance Drive — Golf
Course. The remaining balance for this project is $37,423. An additional transfer of
$35,432 will be required from the FY 2011 Capital Improvement Program Contingency.
The egress from the existing golf course entrance drive has been designated as
a right -turn only in lieu of constructing a new entrance, as originally proposed. Staff is
evaluating this safety measure for compliance with the previous traffic study completed
by the City of Madison Heights.
The remaining FY2011 Capital Improvement Program Contingency as of 3/31/11
is $2, 344, 564.
Form DC-001
OAKLAND COUNTY
TO: John P. McCulloch, Chairman,
George W. Kuhn Drainage Board
FROM: Gary Nigro, P.E.
Project Engineer
SUBJECT: Tuff Shed Demolition Project
Contractor Selection
DATE: May 17, 2011
On May 12, 2011 the Water Resources Commissioner's Office (WRC) received quotes from three
contractors for the Tuff Shed Demolition Project. These quotes have been opened and reviewed by
WRC staff and the results are as follows:
Name Bid
Springline Excavating LLC $54,757.00 . Low bidder
D.W. Krane $55,700.00 2nd
Adamo Group Inc. $72,100.00 3rd
Based upon their experience and low bid, it is my recommendation that the George W. Kuhn
Drainage Board (GWK) award the construction contract to Springline Excavating LLC in the
amount of $54,757.00 and to authorize the Drainage Board Chairman to execute the contract
documents as soon as they become available.
8E-2
JOHN P. McCULLOCH
OAKLAND COUNTY WATER RESOURCES COMMISSIONER
Page 1 of 1 Rev.: 08/22/01
ITEM #8F
ORION OAKS
CONSUMERS ENERGY COMPANY EASEMENT
On April 21, 2011, Consumers Energy Company (CEC) requested a 12'-
wide easement from Oakland County for an existing 8" gas main that was
installed in 1961. Please refer to the attached letter of request and sketches.
This main runs primarily parallel to the existing Joslyn Road Right -of Way and
encroaches within the first 9' - 18' of the park property. CEC is currently
surveying the exact location as it relates to the park property and will be
describing the easement for the final approval.
This location discrepancy was discovered by CEC when the new Orion
Township Senior Center needed to connect into this main for gas service. Since
then, Oakland County's Corporation Counsel and Property Management have
been working with CEC and township representatives to expedite a request for
the 12' easement to connect the new senior center as soon as possible.
Therefore staff recommends approval of the attached easement resolution
requesting the Oakland County Board of Commissioners (BOC) approval to
enable immediate service connection.
8F - 1
ORION OAKS
CONSUMERS ENERGY EASEMENT
WHEREAS, Oakland County owns and the Parks and Recreation
Commission operates the Orion Oaks County Park, located at 2301 Clarkston
Road in Orion Township; and
WHEREAS, Consumers Energy Company owns and operates an 8-inch
high-pressure gas main located within the park parallel and adjacent to the
Joslyn Road Right -of -Way since 1961; and
WHEREAS, Consumers Energy Company desires to connect the new
Orion Township Senior Center to the existing gas main by June 1, 2011; and
WHEREAS, Oakland County Parks and Recreation, Corporation Counsel,
and Property Management staff are actively working with Orion Township and
Consumers Energy Company to make the necessary connections.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission hereby requests that the Oakland County Board of
Commissioners authorize and approve the granting of the easement to
Consumers Energy Company to connect their existing high-pressure gas main at
Orion Oaks County Park to the Orion Township Senior Center.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests that the Oakland County Board of
Commissioners direct its Chairperson or designee to execute said easement.
Moved by:
Supported by:
Date:
8F-2
A CMS Energy Company
April 12, 2011
Oakland County Parks and Recreation
ATTN: Daniel Stencil
2800 Watkins Lake Rd.
Waterford, MI 48328
GAS UTILITY EASEMENT
Consumers Energy has been requested to provide gas service to the Orion Township
Community Center at 1335 Joslyn Road, Lake Orion, Michigan.
To provide this service, we must extend from our existing gas main which runs along a
small road outside Joslyn Road right-of-way, on Orion Oak Park's property, in front of the
dog park. Consumers plans to tap the gas main at the small road, installing the lateral line
to the East by boring beneath the strip of park land and Joslyn Road.
This portion of main was relocated in 1961outside the Joslyn Road right-of-way. In order
for us to run the lateral line from this portion of main, we find it necessary to secure
permission from the Oakland County Parks and Recreation.
If this is agreeable, would you please execute the enclosed easement - signing your name
EXACTLY as typed - in BLACK ink - as EXECUTIVE OFFICER on behalf of Oakland
County Parks and Recreation 1 OWNER of the property, and in the presence of a notary.
Please don't hesitate to call me with any questions or concerns.
Thank you ve much for your time and consideration in this matter!
r
Jill L Jedele
Right of Way Specialist
Real Estate Services
(810) 760-3347
3201 East Court St • Flint M148501-0408 • TO 800 346 6660• Fax; 810 760 3236 • ivive.consumersenergy.com
8F — 3
EASEMENT FOR GAS PIPELINES
Notification # 1010576743
Design Doc # 10207629
Tax Code # 851402
Parties: "Owner" is OAKLAND COUNTY PARKS AND RECREATION a Michigan municipal corporation
Owner's mailing address is 2800 Watkins Lake Road, Waterford Michigan 48328 -
"Consumers" is CONSUMERS ENERGY COMPANY, a Michigan corporation. Consumers' address is
One Energy Plaza, Jackson, Michigan 49201,
Grant of Easement: For good and valuable consideration [exempt from real estate transfer tax pursuant
to MCLA 207.505(0 and from State real estate transfer tax pursuant to MCLA 207.526(f)j, Owner grants
Consumers a permanent easement to enter "Owner's Land" to construct, operate, inspect, maintain,
replace, improve, remove, and enlarge a gas pipeline in, under, and across a portion of "Owner's Land,"
called "the Easement Area." Owner's Land is in the Township of Orion, County, of Oakland, and State of
Michigan and is described in attached Exhibit A. The Easement Area is within Owner's Land and is
described in attached Exhibit B. Consumers may attach additional pipelines outside the Easement Area,
running laterally from the main pipeline to the East edge(s) of Owner's Land, in which event the
Easement Area shall include a 12-foot-wide strip of land, being 6 feet on each side of each such lateral
pipeline constructed on Owner's Land. The gas pipelines may consist of pipelines with valves,
connections, and accessories for transmitting and distributing natural gas.
Trees and Other Vegetation: Consumers shall have the right from time to time hereafter to enter
Owner's Land to trim, cut down, and otherwise remove and control any trees, brush, roots, and other
vegetation, whether inside or outside the Easement Area, that Consumers believes may interfere with
the construction, operation, and maintenance of the pipeline or lateral pipelines.
Buildings/Structures: Owner shall not: 1) locate any buildings, structures, septic systems, drain fields,
fuel tanks, ponds, or swimming pools within the Easement Area, 2) plant any trees within the Easement
Area, or 3) change the ground elevation within the Easement Area. If Owner violates this provision,
Owner shall reimburse Consumers for any expenses Consumers incurs correcting the violation. if
Consumers corrects the violation by relocating a pipeline on Owner's Land, this easement shall
automatically apply to such relocated line.
Form 426 3-2011
LPM Agreement #M100000002911
Page 1 of 3
8F-4
Exercise of Easement: Consumers' nonuse or limited use of this Easement shall not preclude
Consumers' later use of this Easement to its full extent.
Successors: This easement shall bind and benefit Owner's and Consumers' respective heirs,
successors, lessees, licensees, and assigns.
Date: Owner: OAKLAND COUNTY PARKS
AND RECREATION, a Michigan
municipal corporation
By:
Daniel Stencil
Its: Executive Officer
Acknowledgment
The foregoing instrument was acknowledged before me in
County, Michigan,
on by _Daniel Stencil, Executive Officer of the Oakland County
Date Print Owner's Name(s)
Parks and Recreation, a Michigan municipal corporation, on behalf of the corporation
Prepared By: Jill L Jedele 4/11/2011
Consumers Energy Company
3201 E. Court St.
Flint, MI 48501
Form 426 3-2011
LPM Agreement #10100000002911
Acting in
My Commission expires:
Notary Public
County, Michigan
County
After recording, return to:
Loretta Lester, EP7-456
Business Services
Consumers Energy Company
One Energy Plaza
Jackson, MI 49201
Page 2 of 3
8F-5
EXHIBIT A
Owner's Land
That part of the Northeast 1/4 of Section 16, Town 4 North, Range 10 East, Orion Township,
Oakland County, Michigan lying West of Joslyn Road. Except the North 60 feet of the West
426.82 feet taken for Clarkston Road.
Part of Parcel ID No. 09-17-3-200-003.
Known as Orion Oaks Park
Joslyn Rd, Lake Orion, MI
EXHIBIT B
Easement Area
A 12 foot -wide strip of land, being 6 feet on each side of the centerline of the gas pipeline
constructed on Owner's Land, the centerline to be located approximately as shown in the attached
drawing.
Form 426 3-2011 Page 3 of 3
LPM Agreement #Mi00000002911
8F-6
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ITEM #8G
INDEPENDENCE OAKS — NORTH
PARKING LOT CHANGE ORDERS
Since the acquisition of the 188-acre Independence Oaks -North property
in August 2010, staff began the necessary engineering design process for a 30-
space gravel parking lot. The lot is being constructed to provide public access to
the site, one of the stipulations of the agreement for the grant funding used to
acquire this parcel. This parking lot is located off Sashabaw Road just south of
Oakhill Road.
At the February 2, 2011 commission meeting, a contract was approved to
James P. Contracting (JPC) in the amount of $59,530, with a 5% contingency of
$2,977, for a total approved amount of $62,507.
Currently the parking lot and road approach is nearly complete as well as
the fencing, boardwalks and trails that are expected to be open on May 28, 2011.
However during the parking lot construction, staff approved two field changes to
JPC's contract:
• Field Change Order #1 — $4,404.10
o RCOC changes to remove and replace the existing paved road
shoulder where the new approach meets Sashabaw Road.
• Field Change Order #2 — $6,315.60
o Installation of owner -supplied gravel with the on -site paving equipment
for approximately 1,200 linear feet of gravel trail, connecting the
parking lot to the new boardwalk.
o In an effort to open the park by Memorial Day weekend, staff approved
this field change since the contractor's paving equipment was currently
on site and to have the opportunity to install a gravel trail with paving -
equipment for future consideration in trail development.
Therefore, as a formality to the approval process, staff requests
Commission approval to increase the James P. Contracting, Inc. contract
in the amount of $10,719.70, for a total contract amount of $70,249.70.
Funds in the amount of $7,742 will be transferred from the FY 2011
Capital Improvement Program Plan's Contingency to the Independence
Oaks -North New Gravel Parking Lot project.
Currently the remaining funds in the adopted FY2011 Capital
Improvement Program Budget for the three capital improvement projects
at Independence Oaks -North are approximately $85,751. All three projects
are nearing completion and will be open on May 28, 2011.
8G-2
ITEM #8H
PROPOSED POLICY ON THE
SALE OF ALCOHOL IN PARK FACILITIES
At the April 6, 2011 meeting, Commission approved the Skiers Pier's
request to allow for the sale of alcohol during the King of Darkness Night Ski
Jump Competition at Groveland Oaks.
Commission and staff have prepared a policy to manage this current
request and future requests.
The draft submitted in the agenda will be reformatted into the
Commission's formal template for your consideration at the meeting.
L-11K l
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
POLICY ON THE SALE OF ALCOHOL IN PARK FACILITIES
The sale of alcoholic beverages within parks is prohibited, subject to the following two
exceptions:
1. At formally established concession and banquet facilities operated by, or under
contract with, the Commission.
2. At events that meet all of the following requirements:
♦ An application for such purpose shall have been submitted to and approved by
the Commission; and
♦ The applicant must be an established non-profit, charitable entity which meets
the following requirements: (1) has actively functioned in Oakland County
for at least two years, (2) is recognized as having provided substantial benefit
in the interest of the public in Oakland County, and (3) the Commission has
determined in the exercise of its reasonable discretion, based on the available
evidence, that the proceeds from the approved sale of alcohol will be used
primarily to serve the interests of the public in Oakland County; and
♦ The applicant has secured licensure from the Michigan LCC and has provided
written evidence of such licensure; and
♦ The applicant has secured all insurance for the event as required by the
Oakland County Department of Risk Management; and
♦ The event will be short term; and
♦ The event is primarily expected to be attended by adults, and any minors
expected to attend will, for the most part, be in the presence of their parents or
affiliated adults.
8H-2
ITEM #81
RESOLUTION
JULY IS NATIONAL RECREATION AND PARKS MONTH
Attached for your approval is a resolution in support of July as National
Recreation and Parks Month.
Rm
RESOLUTION
NATIONAL RECREATION AND PARKS MONTH
WHEREAS, the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning experiences,
parks, open spaces, and facilities, resulting in a comprehensive county park system that
enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide
opportunities for young people to live, grow, and develop into contributing members of
society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences for
older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come
together and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural
centers, and historic sites make communities attractive and desirable places to live, work,,
play, and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from our
fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural
environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic,
health, and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission proclaims July as Recreation and Parks Month and encourages all
citizens to celebrate healthy, active lifestyles by participating in their choice of recreation
and park activities.
Moved by
Supported by
Date: June 1, 2011
MW
ACTIVITY REPORT
April2011 (FM7, FY2011)
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
OTAL DOG PARK
TOTAL4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
0
0
N/A
5,800
7,850
35.3%
294
365
24.1%
3,483
3,298
-5.3%
0
0
N/A
0
0
N/A
1,629
1,494
-8.3%
14,016
13,765
-1.8%
714
6,310
783.8%
19,677
31,734
61.3%
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
847
191
-77.4%
2,116
1,743
-17.6%
15,736
10,736
-31.8%
93,899
92,334
-1.7%
0
0
N/A
0
0
N/A
0
240
N/A
381
723
89.8%
574
546
-4.9%
3,569
10,319
189.1%
6,580
6,275
-4.6%
29,283
33,183
13.3%
2,150
1,416
-34.1%
11,798
16,421
39.2%
5,200
5,784
11.2%
35,441
43,232
22.0%
0
3,280
N/A
0
8,363
N/A
119
205
72.3%
3,406
3,046
-10.6%
851
540
-36.5%
2,318
1,315
-43.3%
0
0
N/A
0
0
N/A
4,974
1,315
-73.6%
13,800
6,070
-56.0%
698
741
6.2%
3,313
4,750
43.4%
0
0
N/A
2,058
405
-80.3%
1,295
204
-84.2%
3,477
1,428
-58.9%
0
0
N/A
5,800
7,850
35.3%
22,580
20,513
-9.2%
143,743
161,638
12.4%
0
0
N/A
0
0
N/A
0
240
N/A
381
723
89.8%
11,780
15,339
30.2%
64,724
84,778
31.0%
0
0
N/A
0
0
N/A
698
741
6.2%
3,313
4,750
43.4%
1 of 4
5/25/2011
9B-1
ACTIVITY REPORT
April2011 (FM7, FY2011)
dLEN OAKS
Rounds Played - 18 Hole Equivalent
1,783
1,462
-18.0%
*Banquet Facilities
2,063
2,222
7.7%
**Grill Room (**Not included in totals)
1,004
910
-9.4%
LYON OAKS
Rounds Played - 18 Hole Equivalent
1,529
1,339
-12.4%
Driving range
1,291
1,025
-20.6%
*Banquet Facilities
650
803
23.5%
**Grill Room (**Not included in totals)
1,580
650
-58.9%
RED OAKS
Rounds Played - 18 hole Equivalent
0
623
N/A
SPRINGFIELD OAKS
Rounds Played - 18 Hole Equivalent
1,253
1,087
-13.2%
**Grill Room (**Not included in totals)
446
516
15.7%
WHITE LAKE OAKS
Rounds Played - 18 Hole Equivalent
1,279
1,392
8.8%
*Banquet Facilities
865
498
-42.4%
**Grill Room (**Not included in totals)
766
660
-13.8%
TOTAL ROUNDS PLAYED - 18 HOLE EQUIVALENT
5,843
5,903
1.0%
'OTAL DRIVING RANGE
1,291
1,025
-20.6%
3,753
4,449
18.5%
2,500
1,897
-24.1%
8,467
6,875
-18.8%
5,002
2,898
-42.1%
291
1,857
538.1%
3,500
3,698
2.7%
1,331
1,548
16.3%
3,923
3,724
-5.1%
7,760
5,072
-34.6%
1,174
1,174
0.0%
16,113
18,064
12.1%
2,500
1,897
-24.1%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4
9B-2
5/25/2011
g,n
ACTIVITY REPORT
April2011 (FM7, FY2011)
a
�
MMMMMEMMMMM
mamm
r i
t
MOBILE RECREATION
Bleachers
0
0
N/A
159
457
187.4%
Inflatables
1,575
205
-87.0%
4,180
4,465
6.8%
Bus
1,S75
855
-45.7%
6,480
4,500
-30.6%
Climbing Wall/Tower
400
100
-75.0%
2,200
2,200
0.0%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
0
340
N/A
850
1,360
60.0%
Show Mobile
0
9
N/A
23
30
30.4%
Adventure Sport Mobile
4
0
-100.0%
404
2,680
563.4%
Tents
0
4
N/A
0
4
N/A
Camps
7
0
-100.0%
7
0
-100.0%
Miscellaneous
0
0
N/A
4
229
5625.0%
WATERFORD OAKS BMX
0
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
204
0
-100.0%
916
408
-55.5%
WATERFORD OAKS FRIDGE
0
0
N/A
0
0
N/A
WATERFORD OAKS LOOKOUT LODGE
207
0
-100.0%
1,117
965
-13.6%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS
276
513
85.9%
2,232
3,624
62.4%
'ENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
3,561
1,513
-57.5%
14,307
15,925
11.3%
TOTAL FACILITIES AND SPECIAL EVENTS
687
513
-25.3%
4,265
4,997
17.2%
*Not included in program totals -only in combined totals.
5/25/2011
In-house events are counted in facility totals.
3 of 4
9B-3
1,571
1,833
16.7%
8,477
9,620
13.5%
2,7S3
1,249
-S4.6%
5,316
3,108
-41.5%
8,097
4,1S2
-48.7%
64,696
51,183
-20.9%
175
0
-100.0%
1,317
502
-61.9%
43
0
-100.0%
554
0
-100.0%
675
639
-5.3%
3,943
4,121
4.5%
1,746
1,833
5.0%
9,794
10,122
3.3%
2,796
1,249
-55.3%
5,870
3,108
-47.1%
35,OS8
36,833
5.1%
217,961
259,739
19.2%
7,134
6,928
-2.9%
18,613
19,961
7.2%
4,248
2,026
-52.3%
18,572
20,922
12.7%
4,542
3,082
-32.1%
15,664
13,230
-15.5%
10,181
6,332
-37.8%
62,956
50,875
-19.2%
61,163
55,201
-9.7%
333,765
364,726
9.3%
{Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
4of4
9B-4
5/25/2011
ITEM #9C
EXECUTIVE OFFICER'S REPORT
EECBG Project Update: After receiving the completed Energy Audit Reports from
Fishbeck, Thompson, Carter & Huber, staff has verified and prioritized the various Audit
line items totaling $490,672. The attached table identifies the top project priorities within
the original grant amount of $325,000 which will be reimbursed directly to the vendors
from the United States - Department of Energy. These priorities were established on
projects that have the longest return on investment and would not be ordinarily justifiable
to complete with park maintenance and operational funds. The remaining projects will be
included within a revised Maintenance Management Plan & 15-year Forecast.
2. State of Michigan's Recreation Passport Program: As requested by the Commission
at the May 4 meeting, attached for your information is an update on the State of
Michigan's Recreation Passport program.
Catalpa Oaks Development Project Update: OCPRC staff received the Preliminary
Site Plan Review comments from the City of Southfield and is completing the necessary
changes to begin Construction Plans and Specifications for Phase I of the development.
Additionally staff received nine statements of qualifications on May 19, 2011. A
committee will be reviewing the qualifications and select three to five qualified vendors to
submit proposals on Phase 1 of the development. Staff anticipates making a contract
recommendation to the Commission on August 3, 2011.
3. Upcoming Events and Programs: Attached for your information is a list of upcoming
events and programs scheduled at the Wint Nature Center for June.
4. Red Oaks Golf Course Entrance Drive Update: The contractor has poured the
cement base for the entrance drive. Once the cement has cured sufficiently, the 4"
asphalt topping will be set, and the entrance drive will once again be ready to go. Staff
expects the completion of this work to be done within the next week.
5. Communications and Marketing Initiatives:
-Facilitated the use of the social media tool, Groupon.com, to sell 6,000 discounted
waterpark admissions. There were 3,000 admissions sold per waterpark for a total
revenue of $12,000 (Red Oaks) and $10,500 (Waterford Oaks).
-Researching the Interstate Logo Sign Program to get signs for Groveland Oaks County
Park on northbound and southbound 1-75 exit 101.
-Provided 300 general brochures and annual reports to the cast and crew of the Disney's
production of "Oz the Great and Powerful" which will be filmed this summer at Raleigh
Studios in Pontiac. The movie will premiere in 2012.
9C-1
-Per Commission request, contacted Pure Michigan about advertising. There are no paid
options. OCPR has submitted facility and program information for several years and will
continue doing so to take advantage of this free opportunity.
6. Park Tour: Parks Commissioners are invited to join the Oakland County Board of
Commissioners on an Oakland County Parks tour on Tuesday, June 7 from 10 a.m. to 5
p.m. Departure and return will be from the Oakland County Board of Commissioners'
Auditorium; lunch will be provided. Please respond to Karen Kohn to let her know
whether or not you plan to attend.
7. Recognitions:
On Thursday, May 19, staff was recognized by Centro Multicultural La Familia, Inc., a
greenhouse partner, for its dedication and direction during the Multi -cultural Community
Garden Demonstration Project at Waterford Oaks Greenhouse. This demonstration
project, spearheaded by Susana Ditter, OCPRC Seasonal Program Specialist II, has
successfully tested the efficacy of indoor community garden operations at the
greenhouse and created valuable "hands-on" educational opportunities for the
participants. Additionally, this demonstration project created a model that has allowed
OCPRC staff to extend this opportunity to other partners and community organizations.
The Oakland County Parks has again partnered with the Oakland County Executive's
Office in the Count Your Steps Program, providing waterpark passes to the
participants.
8. Coyote Inc.: Brittany Bird, Natural Resources Planner, will provide a summary of current
coyote management practices, and associated public education and outreach efforts
underway at the parks.
9. General Correspondence: Enclosed for your information is a copy of a thank you letter
from Waterford Township Supervisor Carl Solden for Dan Stencil serving as Keynote
Speaker at the 17th Annual Waterford Business Recognition Breakfast.
10. Fund Reserve Policy: The proposed fund reserve policy has been initiated, and staff
will be working with Fiscal Services to ensure it adheres to any county regulations or
guidelines. The policy is tentatively forecasted to be presented for Commission review at
the September meeting in preparation for the FY 2013 budget.
9C-2
EECBG Project Priorities
Line Item
Budget Center
Project
Amount
Vendor
1
Addison Oaks Conference Center
Window Replacment
$177,081.00
A/E Budget
34
Addison Oaks Conference Center
Insulation
$48,172.00
A/E Budget
28
Facilities Maintenance/Waterford
Door Replacement
$8,000.00
Gamalski Door Company
3
Independence Oaks Nature Center
Interior Lighting Retro-fits
$32,617.00
Moote Electric
9
Adminstration Building
Interior Lighting Retro-fits
$17,122.00
Moote Electric
2
Adminstration Building
Exterior Parking Lot Lights
$10,000.00
Budget
1 & 34
Architectural/Engineering
$12,000.00
Design Resources for Architecture
Energy Audits
$20,385.00
Fishbeck, Thompson Carter & Huber
2,Architectural/Engineering
$1,200.00
Berbi lio Engineering
Project Totals
$326,577.00
Grant Amount
$325,000.00
Grant Balance
($1,577.00)
19
w
Upcoming Events —June 2011
Lewis E. Wint Nature Center
Independence Oaks County Park
Public Interpretive Programs
June 11- Tails, Tackle, & Tactics
June 18 — "Quackers" and Canoes
Scout Badge Days
June 11— Cub Scout Fishing Belt Loop and Pin
(As of May 19, 2011)
June Appointments:
Field Trip — 24
Wild Birthday Party - I
Nature Discovery — 7
StarLab/Nature Center - 2
Other:
Garden Work Bee —June 9, 16, 23, 25, 30
9C-4
BOARD OF TRUSTEES
Carl W. Solden, Supervisor
Betty Fortino, Clerk
Margaret Birch, Treasurer
Anthony M. Bartolotta, Trustee
David J. Kramer, Trustee
Gt. Maloney, Trustee
li )'Shea, Trustee
Daniel J. Stencil
Executive Officer
Oakland County Parks
2800 Watkins Lake Road
Waterford, MI 48328
Dear Mr. Stencil:
A CHARTER TOWNSHIP
5200 Civic Center Drive
Waterford, Michigan 48329-3773
Telephone: (248) 674-6201 • Fax: (248) 674-5451
www.twp.waterford.mi.us
May 9, 2011
CARL W.SOLDEN
Supervisor
On behalf of the Waterford Business Recognition Breakfast Committee, I would like to extend a
heartfelt thank you for being our Key Note Speaker for the 17`I' Annual Waterford Business
Recognition Breakfast.
We greatly appreciate you taking the time from your busy schedule to accommodate us and at
such an early time. Learning more about the Oakland County Parks and all they have to offer
and seeing their beauty is proof of Oakland County being the best that it is! We heard many
positive comments on your presentation and guests planning to make sure they visit more of the
County Parks with family and friends.
The Recognition Breakfast has become an event looked forward by all, bringing businesses as
well as residents together, who embrace all that is good in Waterford and the surrounding areas
and Oakland County Parks represent all of that!
Thank you, again, for being an important part in it and also to your assistant Mary for all her
help!
Sincerely,
OIHARTER TOWNSHIP OF WATERFORD
Carl W. Solden
Township Supervisor
CWS:ll
9C-5