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0iiZAKLANDCOUNTYPARKS
Aprill 29, 2011
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE ............................. Oakland County Parks
Springfield Oaks
Fair Office's Boardroom
12451 Andersonville Road
Davisburg, MI 48350
TIME .............................. Wednesday, May 4, 2011
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Gerald
Fisher of the Oakland County Parks and Recreation.
Sincerely,
Gerald A. Fisher
Chairman
John P. McCulloch
Vice-chairman Daniel J. Stencil
J. David VanderVeen Executive Officer
Secretary
Robert Kostin
Pecky D. Lewis, Jr.
Christine Long Next Meeting: Wednesday, June 1, 2011 at Oakland County Parks Administration
Gary R. McGillivray Building.
Charles Palmer
John Scott
Fric S. Wilson
. Biel J. Stencil Please note the change in the location of the meeting from the Activity
Executive Officer Center's Carousel Room to the Fair Office's Boardroom.
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0 ur mission is to pr�vic�e qua i y recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and. reation Commission Meeting
Springfield Oaks Activity Center, Fair Office Boardroom*, 12450 Andersonville Road, Davisburg, MI 48350
May 4, 2011
Agenda
*Follow signs/See map immediately following agenda sheet.
Action Required Presenter/Phone #
1. Call Meeting to Order ------ G. Fisher/248.514.9814
2. Roll Call ------ cc
3. Pledge of Allegiance ------ "
4. Approval of Minutes: April 6, 2011 Regular Meeting Approval K. Kohn/248.858.4606
5. Approval of Agenda Approval G. Fisher/D. Stencil/248.858.4944
6. Public Comments G. Fisher
7. CONSENT AGENDA
A. Internal Service Funds Journal Voucher Register for month ending Approval J. Phelps/248.858.5319/D. Stencil
3/31/11 (FM 6, FY 11); Oak Management, Inc., Credit for Services
Rendered Register for January, February, & March, 2011 (FM 4, 5 & 6,
2011); and Payment Register for month ending 3/31/11(FM 6, FY 11)
B. Monthly Financial Statement Executive Summary for month ending Approval J. Phelps/D. Stencil
3/31/11 (FM 6, FY 11)
8. REGULAR AGENDA
A. Ducks Unlimited Recognition Presentation Informational D. Stencil/M. Prowse/248.858.4630
B. North Oakland Headwaters Land Conservancy Donation Agreement M. Prowse/D. Stencil
C. Springfield Oaks Rotary Park Pedestrian Bridge Approval M. Donnellon/248.858.4623
D. Independence Township/Oakland County Parks Intergovernmental
Safety Path Agreement — Independence Oaks -North Approval M. Donnellon/D. Stencil
9. STAFF REPORTS
A. FY 2012 Proposed Operating Budget Recap Informational D. Stencil
J. 1)un1eavy/248.858.4647/
Receive and File L. Gee/248.431.1365
06 FY 11) Activity Report T. Fields/248.858•p914
B. March (FM
Receive and File fit. Chiasson
C. Mobile Recreation: "past, Present, and Future" fi
D. Staneld/248.858.4627
Receive and File _
U date D. Stencil
Receive and File
D. Communications/Marketing p G. Fisher
g, Executive Officer's Report G. Fisher
10.OLD BUSINESS
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 6, 2011
Chairman Fisher called the meeting to order at 9:06 a.m. in the commission room of the Parks Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Gerald Fisher, Robert Kostin, Pecky D. Lewis, Jr., John McCulloch, Gary McGillivray, Charles Palmer,
John Scott, J. David VanderVeen, Eric Wilson
COMMISSION MEMBERS ABSENT:
Christine Long, with notice
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
Friendship Woods Nature Center
City of Madison Heights
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Ops.
Terry Fields, Chief - Recreation Programs & Services
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Phil Castonia, Business Development Rep.
Karen Kohn, Supervisor — Administrative Services
Mary Zednik, Communications Assistant
Paul Simpson, Recreation Program Supervisor
John Chasteen, Parks Supervisor
Sheila Cox, Capital Improvement Coordinator
Matthew Hackett, former lead naturalist
Ed Swanson, Mayor
Ben Myers, Deputy Mayor
Moved by Mr. Lewis, supported by Mr. Palmer to approve the minutes of the regular meeting
of March 2, 2011, as written.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Scott, supported by Mr. Kostin to approve the agenda as presented.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
4-1
(Commission Meeting, April 6, 2011)
There were no comments or questions received by the public.
CONSENT AGENDA:
Moved by Mr. Palmer, supported by Mr. Kostin to approve all items under the Consent
Agenda as follows: Internal Service Funds Journal Voucher Register for month ending
2/28/11 (FM 5, FY 11); Payment Register for month ending 2/28/11 (FM 5, FY 11); Monthly
Financial Statement Executive Summary for month ending 2/28/11 (FM 5, FY 11); and the
Purchasing Report for the First Quarter of FY 2011.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
GOLF OPERATIONS PRESENTATION:
In response to Commission directive, staff presented information on golf operations, including details on
operational efficiencies, cost and staff reductions, and initiatives undertaken since 2008 through the Strategic
Master Plan.
Commission requested details on:
• Savings realized in staffing costs through the decrease in full-time staff and using part-time non -
eligible staff to a greater degree
• Golf rounds attributed to use of parks access permits and rounds played by volunteers
FRIENDSHIP WOODS PRESENTATION:
Staff presented details of a proposed partnership with the City of Madison Heights on the Friendship Woods
Nature Center. The proposal included three optional levels of involvement:
• Level One: Event/program-based/no-cost partnership use
• Level Two: Annual agreement/memo of understanding
• Level Three: Three — five year renewable lease; share capital and major maintenance projects
Staff recommended Commission approval to implement a Level One partnership with the City of Madison
Heights for the remainder of FY 2011 and FY 2012.
Discussion followed, with several issues raised including:
• Expectations of the City of Madison Heights
• Other communities throughout the county with similar facilities/needs who may approach the Parks
Commission for assistance
• Future direction of nature centers, in general, and how it correlates to what is being done at the Wint
Nature Center
• How does the nature program fit into the priorities of the county -wide needs assessment
• Explore/evaluate initiatives for operational efficiencies at Wint Nature Center
Moved by Mr. McCulloch, supported by Mr. Wilson to complete an evaluation of the nature
center program, including associated budget information, and bring back to the June 1
Commission meeting.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen, Wilson (9)
NAYS: (0)
LWA
(Commission Meeting, April6, 2011)
Motion carried on a voice vote.
REVISED VOGEL RESIDENTIAL LEASE:
Staff presented a revised lease for the residence at Waterford Oaks, noting a change in the number of
individuals renting the house. Commission directed staff to include language clarifying joint and several liability
in the lease to ensure the total rent due remains the same should one or more individuals leave.
Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution in
support of the revised Vogel residential lease at Waterford Oaks, with the recommended
language clarification:
WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park; and
WHEREAS, a 1,392-square foot house, identified as 1580 Scott Lake Road, is
located on the grounds of Waterford Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 1580 Scott Lake Road to Adam Vogel, Nick
Oliver, Mike Trevino, and Robert Filarekki for a period commencing March 1, 2011 through
December 31, 2015; and
WHEREAS, under the terms and conditions of the attached Lease Agreement Adam
Vogel, Nick Oliver, Mike Trevino and Robert Filarekki will pay rent as follows:
March 1, 2011 — December 31, 2011
$900.00
January 1, 2012 — December 31, 2012
$918.00
January 1, 2013 — December 31, 2012
$936.00
January 1, 2014 — December 31, 2013
$955.00
January 1, 2015 — December 31, 2015
$974.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel have
reviewed and/or prepared all necessary documents related to the attached lease agreement;
and
WHEREAS, it is the recommendation of the Oakland County Parks and Recreation
Commission and the Department of Facilities Management that the Oakland County Board of
Commissioners accept and approve the terms and conditions of the attached Lease
Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between the
County of Oakland and Adam Vogel, Nick Oliver, Mike Trevino and Robert Filarekki.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all
other related documents between the County of Oakland and Adam Vogel, Nick Oliver, Mike
Trevino and Robert Filarekki, which may be required.
4-3
(Commission Meeting, April 6, 2011)
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, VanderVeen, Wilson (8)
NAYS: (0)
Motion carried on a voice vote.
CATALPA OAKS BUSINESS PLAN:
Business Development Representative Melissa Prowse presented the Catalpa Oaks Business Plan for
approval, noting the only change from the draft formerly presented is the updated budget figures.
Chief— Parks Facilities Maintenance and Development Mike Donnellon provided a brief update on the status
of the Phase I project at the park.
Moved by Mr. Palmer, supported by Mr. McGillivray to approve the Catalpa Oaks Business
Plan as presented.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
KING OF DARKNESS NIGHT JUMP WATER SKI COMPETITION APPROVAL FOR THE USE OF
MOTORIZED BOATS ON STEWART LAKE AND THE SALE OF BEER:
Moved by Mr. Palmer, supported by Mr. Wilson to approve the use of motorized boats on
Stewart Lake at Groveland Oaks by Skiers Pier for the King of Darkness Night Jump Water
Ski Competition, both during the event and for the week leading up to the event.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Scott, supported by Mr. Kostin to approve the sale and distribution of beer at
the King of Darkness Night Jump Water Ski Competition at Groveland Oaks. The beer will be
donated by Labatt Blue Light to The Rainbow Connection. The Rainbow Connection will
obtain the permit from the Michigan Liquor Control Commission for legal sale of beer at the
two-day event.
ROLL CALL VOTE:
AYES: Kostin, McCulloch, McGillivray, Scott, VanderVeen, Wilson, Fisher (7)
NAYS: Lewis, Palmer (2)
A sufficient majority having voted, the motion carried.
Commission directed staff to work with Risk Management and Corporation Counsel to develop guidelines on
the sale of alcohol for inclusion in the rules and regulations to be completed prior to the event and presented
to the Commission at its June 1, 2011 meeting.
4-4
(Commission Meeting, April 6, 2011)
ENVIRONMENTAL SUSTAINABILITY POLICY AND WETLAND MITIGATION BANK PROJECT:
Staff presented the draft Environmental Sustainability Policy, requesting Commission review and input for
future direction.
After discussion, Chairman Fisher referred both the draft policy and the proposed Wetlands Mitigation Bank
Project to a newly created committee. Commissioners McCulloch, Kostin, and Wilson will serve on the
committee with Donna Folland as the primary staff lead for the wetland mitigation project and Melissa Prowse
as the primary staff lead for the environmental sustainability policy. Commissioner McCulloch will chair the
committee.
The committee will work to streamline the policy, ensure it reads well, and provides support forfuture decision -
making, then report back no later than the July 6 Commission meeting.
SPRINGFIELD OAKS DAVISBURG DAM REPAIR ENGINEERING CONTRACT:
Staff pursued a proposal to conduct an engineering analysis and profile of the Davisburg Dam at Springfield
Oaks, including a review of state dam safety reports, site inspection, geotechnical field exploration, structural
analysis, report and recommendations with priority and conceptual budgets for a not -to -exceed amount of
$18,000 through the county's contract with Soils, Materials & Engineering. In addition, staff will contract to
amend the existing topographical survey with a lake bottom survey to be conducted by Giffels-Webster
Engineers. There is currently $10,000 budgeted in the FY 2011 Springfield Oaks Golf Course Grounds
Maintenance line item for this.
Staff requested Commission approval to transfer $11,500 from the FY 2011 Operating Budget Contingency to
complete the analysis, for a total budgeted amount of $21,500.
Moved by Mr. McCulloch, supported by Mr. Scott to approval the transfer of $11,500 from the
FY 2011 Operating Budget Contingency to the Springfield Oaks Golf Course Contracted
Services line item to complete an engineering analysis and profile of the Davisburg Dam.
AYES: Fisher, Kostin, Lewis, McCulloch, McGillivray, Palmer, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
PLANNING SESSION TOPICS AND PRIORITIZATION:
Staff presented a revised list of proposed planning topics for future discussion and/or presentation to the
Commission, along with recommended priorities and time frame.
After discussion, the Commission provided the following topics as its top priorities:
® County -wide Trails System/Oak Routes
® Re -purpose Wint Nature Center and Interpretive Programming
® Strategic Master Plan, incorporating
o 2012 Recreation Master Plan
o Dog Park Master/Business Plan
® Fiscal Sustainability
® Grant Funding Development Plan
Staff will prioritize these topics and assign an appropriate time frame.
4-5
(Commission Meeting, April 6, 2011)
ACTIVITY REPORT:
The Activity Report for February (FM 05 FY 2011) was accepted as filed.
IT UPDATE:
Business Development Representative Phil Castonia provided am update on the Information Technology Plan,
including the rollout of the gift card program, status of the Collaborative Asset Management System (CAMS),
the new activity registration and WebTrac modules for RecTrac, and Wi-Fi connectivity planned for the
campgrounds next year. He also shared basic information about a comprehensive recreation inventory
program under consideration as a possible project for next year. The data from this inventory will be the basis
for a future interactive program termed "RecFinder."
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Savings on natural gas as a result of a rate negotiated with Lakeshore Energy.
---Oakland County Trails Advisory Council's 2010 Annual Report is available online at
DestinationOakland.com.
---Initiative by staff to create a Strategic Plan Implementation Manual (SPIM) for use as a procedural tool to
track continued implementation of the Strategic Master Plan, compliance with Department of Natural
Resources requirements, and future application for national accreditation.
Staff will provide a list of counties that have attained the national accreditation.
OLD BUSINESS:
None
NEW BUSINESS:
Commissioner Kostin shared information on a new dog park operated by the City of Birmingham, noting
annual fees of $50 for residents and $200 for non-residents to use the park.
The next Commission meeting will be the budget work session to be held at 9:00 a.m. on Wednesday, April
20, 2011. The next regular Commission meeting will be at 9:00 a.m. on Wednesday, May 4, 2011 at the Fair
Board Office of the Springfield Oaks Activity Center.
Meeting was adjourned at 11:41 a.m.
n
��"" UJ s �C/I
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-6
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
May 4, 2011
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
March (FM6 2011)
*OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER,
January, February & March (FM4,5 &6 2011)
*PAYMENT REGISTER:
Voucher Report Period, March (FM6, 2011)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
1,127,561.08
1 11
350,098.42
$1,477,659.50
7A -1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
MONTHLY FINANCIAL STATEMENTS EXECUTIVE SUMMARY
FM 6, FY 2011
(FOR MONTH ENDING 3/31/11)
FY 2011 (OVER), UNDER % OF
OPERATING BUDGET - Section A BUDGET YEAR TO DATE BUDGET BUDGET
Operating Revenue $25,003,813.00 $13,210,880.92 $11,792,932.08 52.8%
Operating Expense $25,003,813.00 $8,150,592.96 $16,853,220.04 32.6%
REVENUE OVER/(UNDER) EXPENSES $0.00 $5,060,287.96 ($5,060,287.96)
FY 2011 Operating Stabilization Fund earmark $6,250,000 (25% of $25,003,813)
FY 2011 to
FY 2013
CAPITAL IMPROVEMENT PROGRAM ESTIMATED
BUDGET PLAN - Section B PROJECT COST
TOTAL $17,196,524.51
*Includes prior fiscal years carry over expenses of $5,390,336.92
PROJECT TO
DATE
EXPENSE
PAYMENTS*
PROJECT % OF
BALANCE BUDGET
$5,747,079.13 $11,449,445.38 33.4%
FY 2011 Capital Stabilization Fund earmark $0 (recommend establishing in FY 2012 )
YEAR TO DATE
CAPITAL EQUIPMENT BUDGET PLAN - FY 2011 EXPENSE (OVER), UNDER % OF
Section C BUDGET PAYMENTS BUDGET BUDGET
TOTAL $18,956.12 $13,356.12 $5,600.00 70.5%
SUMMARY of Sections A, B, and C
7B-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2011
(FOR MONTH ENDING 3/31111)
2011
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES; Millage Tax
$12,586,000.00
$12,277,336.98
$308,663.02
97.5%
Other
272,300.00
7,137.66
265,162.34
2.6%
GLEN OAKS GOLF COURSE
1,058,016.00
103,119.73
954,896.27
9.7%
LYON OAKS GOLF COURSE
1,188,290.00
121,362.84
1,066,927.16
10.2%
RED OAKS GOLF COURSE
413,900.00
28,177.85
385,722.15
6.8%
SPRINGFIELD OAKS GOLF COURSE
759,600.00
66,463.46
693,136.54
8.7%
WHITE LAKE OAKS GOLF COURSE
884,432.00
65,123.00
819,309.00
7.4%
INDEPENDENCE OAKS NATURE CENTER
31,800.00
14,335.43
17,464.57
45.1%
ADDISON OAKS
444,780.00
92,524.18
352,255.82
20.8%
ADDISON OAKS CONFERENCE CENTER
126,000.00
25,610.25
100,389.75
20.3%
GROVELAND OAKS
678,700.00
41,423.38
637,276.62
6.1%
HIGHLAND OAKS
3,000.00
329.00
2,671.00
11.0%
INDEPENDENCE OAKS
301,622.00
99,636.59
201,985.41
33.0%
LYON OAKS
85,000.00
26,727.00
58,273.00
31.4%
ORION OAKS
121,000.00
41,317.00
79,683.00
34.1%
RED OAKS DOG PARK
42,100.00
16,474.00
25,626.00
39.1%
ROSE OAKS
2,000.00
9,643.00
(7,643.00)
482.2%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,874.00
46,127.50
14,746.50
75.8%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,649.00
23,768.65
21,880.35
52.1%
RECREATION PROGRAMS & SERVICES
435,390.00
73,049.00
362,341.00
16.8%
CATALPA OAKS
10,000.00
1,440.00
8,560.00
14.4%
RED OAKS WATERPARK
948,680.00
16,972.76
931,707.24
1.8%
WATERFORD OAKS BMX COMPLEX
21,780.00
513.00
21,267.00
2.4%
WATERFORD OAKS TOBOGGAN COMPLEX
11,000.00
4,176.00
6,824.00
38.0%
WATERFORD OAKS WATERPARK
820,100.00
8,092.66
812,007.34
1.0%
NON -OPERATING PLANNED USE OF BALANCE
3,651,800.00
0.00
3,651,800.00
N/A
TOTAL REVENUE
$25,003,813.00
$13,210,880.92
$11,792,932.08
52.8%
EXPENSES
ADMINISTRATIVE SERVICES
$6,012,790.00
$2,476,282.31
$3,536,507.69
41.2%
FISCAL SERVICES ADMINISTRATION
154,010.00
54,643.18
99,366.82
35.5%
FISCAL SERVICES PARKS & REC
274,659.00
103,207.37
171,451.63
37.6%
GLEN OAKS GOLF COURSE
1,147,642.00
461,135.71
686,506.29
40.2%
LYON OAKS GOLF COURSE
2,038,833.00
607,145.31
1,431,687.69
29.8%
RED OAKS GOLF COURSE
696,381.00
237,542.82
458,838.18
34.1%
SPRINGFIELD OAKS GOLF COURSE
894,827.00
266,268.98
628,558.02
29.8%
WHITE LAKE OAKS GOLF COURSE
1,125,181.00
317,453.94
807,727.06
28.2%
INDEPENDENCE OAKS NATURE CENTER
510,764.00
200,357,28
310,406.72
39.2%
ADDISON OAKS
1,522,764.00
455,299.52
1,067,464,48
29.9%
ADDISON OAKS CONFERENCE CENTER
244,552.00
71,681.44
172,870.56
29.3%
GROVELAND OAKS
1,341,486.00
324,100.31
1,017,385.69
24.2%
HIGHLAND OAKS
86,481.00
10,386.99
76,094.01
12.0%
INDEPENDENCE OAKS
922,255.00
364,454.75
557,800.25
39.5%
LYON OAKS
377,822.00
133,053.36
244,768.64
35.2%
ORION OAKS
191,747.00
56,169.96
135,577.04
29.3%
RED OAKS DOG PARK
64,526.00
16,760.27
47,765.73
26.0%
ROSE OAKS
78,581.00
16,591.22
61,989.78
21.1%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
467,810.00
128,257,84
339,552.16
27.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
684,077.00
192,263.06
491,813.94
28.1 %
RECREATION PROGRAMS & SERVICES
1,256,735.00
407,261.14
849,473.86
32.4%
CATALPA OAKS
142,503.00
14,877.14
127,625.86
10.4%
RED OAKS WATERPARK
1,272,270.00
288,405.45
983,864.55
22.7%
WATERFORD OAKS BMX COMPLEX
62,511.00
5,422.64
57,088.36
8.7%
WATERFORD OAKS TOBOGGAN COMPLEX
235,279.00
65,310.03
169,968.97
27.8%
WATERFORD OAKS WATERPARK
1,101,382.00
249,828.85
851,553.15
22.7%
FACILITIES & MAINTENANCE
1,395,945.00
447,811.88
948,133.12
32.1%
CONTINGENCY/INTERNAL SERVICE CHARGES*
700,000.00
178,620.21
521,379.79
N/A
$25,003,813.00
$8,150,592.96
$16,853,220.04
32.6%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$5,060,287.96
($5,060,287.96)
2011
2010
2009
2008
ACTUAL REVENUE TO DATE:
52.8%
54.3%
64.9%
65.3%
BUDGET BALANCE:
47.2%
45.7%
35.1%
34.7%
ACTUAL EXPENSE TO DATE:
32.6%
31.3%
32.6%
35.3%
BUDGET BALANCE:
67.4%
68.7%
67.4%
64.7%
Note: FY 2008-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts
FY 2008-2010 Expenses are comparable again as of 5/31/10.
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7B-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2011
(FOR MONTH ENDING 3/31/11)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 6, FY 2011
(FOR MONTH ENDING 3/31/11)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE YEAR TO DATE REVENUE OVER
REVENUE EXPENSE (UNDER)EXP.
$12,284,474.64
0.00
0.00
12,284,474.64
103,119.73
121,362.84
28,177.85
66,463.46
65,123.00
384,246.88
$2,476,282.31
54,643.18
103,207.37
2,634,132.86
461,135.71
607,145.31
237,542.82
266,268.98
317,453.94
1,889,546.76
$9,808,192.33
(54,643.18)
(103,207.37)
9,650,341.78
(358,015.98)
(485,782.47)
(209,364.97)
(199,805.52)
(252,330.94)
(1,505,299.88)
14,335.43 200,357.28 (186,021.85)
14,335.43 200,357.28 (186,021.85)
92,524.18
25,610.25
41,423.38
329.00
99,636.59
26,727.00
41,317.00
16,474.00
9,643.00
46,127.50
23,768.65
423,580.55
73,049.00
1,440.00
16,972.76
513.00
4,176.00
8,092.66
104,243.42
455,299.52
71,681.44
324,100.31
10,386.99
364,454.75
133,053.36
56,169.96
16,760.27
16,591.22
128,257.84
192,263.06
1,769,018.72
407,261.14
14,877.14
288,405.45
5,422.64
65,310.03
249,828.85
1,031,105.25
(362,775.34)
(46,071.19)
(282,676.93)
(10,057.99)
(264,818.16)
(106,326.36)
(14,852.96)
(286.27)
(6,948.22)
(82,130.34)
(168,494.41)
(1,345,438.17)
(334,212.14)
(13,437.14)
(271,432.69)
(4,909.64)
(61,134.03)
(241,736.19)
(926,861.83)
0.00 447,811.88 (447,811.88)
0.00 447,811.88 (447,811.88)
0.00
$13,210,880.92
178,620.21
$8,150,592.96
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(178,620.21)
$5,060,287.96
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www.oakqov.com/fiscal/info pub/monthlyreports.html
2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 3 of 3) 713-4
Oakland County Parks and Recreation Commission
Capital Improvement Program (CIP) Budget Plan Report
FM 6, FY 2011
As of 3/31111
Summary Total for All Parks
2/28/2010 Contract(s)
Estimated FY 2010 FY 2011 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Park Project Cost Adjustment Adiustment Adjustment Project Cost Paid Retainer Balance * Balance
Future Acquisition & Improvements
3,000,000.00
0.00
0.00
0.00
3,000,000.00
0.00
0.00
0.00
Addison Oaks (A)
2,210,000.00
0.00
(200,000.00)
(200,000.00)
2,U10,000.00
(1,692.80)
0.00
0.00
3,000,000,00
2,008,307.20
Catalpa Oaks
1,395,000.00
0.00
(65,000.00)
(65,000.00)
1,330,000.00
(54,141,50)
0.00
0.00
1,275,858.50
Glen Oaks
Groveland Oaks
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Highland Oaks (B)
120,000.00
369,000.00
0.00
0.00
0.00
120,000.00
(13,562.50)
0.00
0.00
106,437.50
Independence Oaks (C)
3,996,000.00
0.00
2,000.00
0.00
(447,962.04)
0.00
(445,962.04)
369,000.00
3,550,037.96
(12,954.80)
(3,055,673.79)
0.00
0.00
0.00
356,045.20
Lyon Oaks (D)
143,476.97
0.00
0.00
0.00
143,476.97
(26,437.97)
0.00
0.00
0.00
494,364.17
117,039.00
Orion Oaks
Red Oaks (E)
140,000.00
0.00
0.00
0.00
140,000.00
(10,302.51)
0.00
0.00
129,697.49
Rose Oaks (F)
1,513,628.00
22,680.48
(29,881.03)
(7,200.55)
1,506,427.45
(930,057.27)
0.00
0.00
576,370.18
Springfield Oaks
732,000.00
230,000.00
0.00
0.00
0.00
0.00
732,000.00
0.00
0.00
0.00
732,000.00
Waterford Oaks (G)
1,609,999.57
110,638.45
0.00
380.00
0.00
111,018.45
23D,000.00
1,721,018.02
(11,237.97)
(1,631,018.02)
0.00
0.00
0.00
218,762.03
White Lake Oaks
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
90,000.00
Contingency
1,737,419.97
(135,318.93)
742,463.07
607,144.14
2,344,564.11
0.00
0.00
0.00
0.00
2,344,564.11
Capital Improvement Program Grand Total
$17,196,524.51
$0.00
$0.00 _
$0.00
$17,196,524.51
($5,747,079.13)
$0.00
$0.00
$11,449,445.38
(A) State Grant $844,800
(B) State Grant $28,160
(C) State Grant $945,000
(D) State Grant $35,200
(E) State Grant $94,160
(F) State Grant $150,480
(G) Federal Grant $190,000/Private Grant $250,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $2,537,800
Dollar Column Explanation:
2/28/10 Estimated Project Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
FY 2010 Adjustment is the net of any adjustments made from/to contingency and individual projects in March - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 2/28).
FY 2011 Adjustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adjustment is the sum of "FY 2010 Adjustment" and "FY 2011 Adjustment" figures.
New Estimated Project Cost is the sum of "2/28/10 Estimated Project Cost", "FY 2010 Adjustment' and "FY 2011 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Proiect Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
* Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
78-5 CIP Summary Page 1 of 2
Oakland County Parks and Recreation Commission
Capital Improvement Program (CIP) Budget Plan Report
FM 6, FY 2011
As of 3/31111
Summary Total for All Parks
rt
he Parks and
reation
ment, and the
Note: The Capital Improvement Program Budget Plan
citzensPof Oakland County. Every spring, the CIP Budgetar plan of capital Planshat updated o sinew projects are Identified anddold projects are completed ed or reprioritzed aCommission,
included efforts
the
to effectively and efficiently provide services to the
proposed/recommended budget. The CIP Budget Plan is not a budgetary commitment, but rather a planning document that lists the priorities from the department's and Commission's perspective. It forecasts facility needs
and includes what at this point in time are cost estimates. The project descriptions and costs included are based on initial project scope definitions and are subject to revision as more detailed plans are developed. Some of
these projects may not be done at all if alternative solutions are found or funding is unavailable. Others may be pushed back or moved up as dictated by facility needs and budget realities.
Inclusion in the CIP Budget Plan does not indicate approval for a project to move forward without first identifying a funding source and receiving the approval of the Parks and Recreation Commission, and the Oakland County
Board of Commissioners.
The CIP is a perpetual budget plan. The project, budget dollars, budget adjustments, and expenses are carried forward from one fiscal year to the next fiscal year until the project is fully completed (after all expenses have
been paid and recorded) or until the project is cancelled or postponed. At the end of the fiscal year the project is completed, the project is closed and the cost is transferred from a General Ledger Construction in Progress
account to the appropriate Fixed Assets General Ledger account and depreciation on the project begins. When the project is closed, if there is any remaining budget funds (budget dollars that were not spent), the remaining
budget dollar balances are transferred to the CIP Contingency.
At the beginning of each new fiscal year (10/1/XX), a new fiscal year monthly CIP Budget Plan Report is created from the new fiscal year's adopted budget plan and the prior fiscal year ending CIP Plan Report. The process
used to create the new fiscal year's monthly CIP Plan Report incorporates the following steps:
1. Concentrate only on prior and current fiscal year projects that have a funding source identified (do not include any unfunded future year projects).
2. Delete prior fiscal year projects that were closed to Fixed Assets, cancelled or postponed.
3. Sum the budget's "(prior fiscal year) Project Cost Estimate" figure, the "Adjustment to Project Cost" figure and the "(fiscal year) New Projects" figure to calculate the beginning fiscal year monthly plan report's "2128/XX
Estimated Project Cost" figure for each of the open projects.
4. Reconcile the Contingency page information for the months of March through September of the prior fiscal year. Carry forward any adjustments made to or from the contingency account for these months for projects
carried over from the prior fiscal year to each project's "(prior fiscal year) Adjustment" column on each park's page (net new fiscal year funds).
5. Enter the Contingency page's figures onto the Summary page's contingency line.
6. Carry forward each project's prior year report figures for the "Amount Paid", "Contracts Retainer", and "Contracts Awarded, Encumbered Balance" to the current fiscal year's monthly report.
7. The "Project Balance" figure is then computed for each project.
8. Verify that each park's page column totals have transferred to the Summary page correctly.
g. Edit/update the Grant and Donation/Contribution information at the bottom of each park's page and also the Summary page.
10. Reconcile and verify the Adopted Budget Plan information and figures to the beginning fiscal year monthly report.
CIP project guidelines definition for Oakland County Parks and Recreation:
1. Project that will add to the net worth of the Parks and Recreation system (a maintenance project would be included in the Operating Budget).
2. The minimum threshold for a CIP project will be $10,000 (using per unit guidelines), unless otherwise determined.
3. Project will be closed to Fixed Assets at the end of each fiscal year, unless otherwise determined.
4. Project must be able to be physically inventoried.
5. Project must be able to be depreciated (5 to 50 years depending on the classification type). Exception: land is not depreciated.
A project priority listing by Fiscal Year is shown in a separate CIP "Project Management Plan" document
Note: Fund Equity's Operating and Capital Stabilization/Reserve Fund earmarks:
e Operating "Stabilization/Reserve Fund" earmark ensures a stable cash flow for the future
• Fund Equity's Operating "Stabilization/Reserve Fund" earmark for FY 2011 is $6,250,000 (25% of $25,003,813). Th
fiscal year's obligations and payments for the months of October, November and December. Collections on the future fiscal year's property tax revenue do not begin until after the property tax is levied in the
future month of December." earmark would provide
s for an
ct
• Fund Equity's Capital "Stabilization/Reserve Fund"
e earmark
recess 2011ry is ae any $ of thisafundaearrzationlReserve Fundf
eted
mark, this fund wou d be replen shed with hene t cn
f scal yea 's net inome, ut l itl re
beomesfully funded
opportunity (as an alternative to bond funding). m
once again.
7B 6 CIP Summary Page 2 of 2
ITEM #8A
RECOGNITION PRESENTATION
Staff from Ducks Unlimited will be recognized for its partnership in the
acquisition of Independence Oaks — North (Upper Bushman Lake). In
partnership with Oakland County Parks and Recreation, Ducks Unlimited
received a grant from the Carls Foundation which provided a $105,000 cash
contribution to the acquisition of Independence Oaks — North. Ducks Unlimited
also donated a 2.4-acre parcel of property adjacent to Independence Oaks —
North, known as the Eisele parcel, valued at $95,000. This parcel will provide
roadside access (for maintenance/stewardship) to the wetland complex spanning
both sections of Independence Oaks.
Mm
NORTH OAKLAND HEADWATERS LAND CONSERVANCY
DONATION AGREEMENT
The North Oakland Headwaters Land Conservancy has partnered with
Oakland County Parks and Recreation to assist with the acquisition of the
Independence Oaks -North property (formerly known as Upper Bushman Lake),
as well as to assist in securing conservation easements on several connector
properties between Independence Oaks and Independence Oaks —North.
The $16,000 donation was an important piece in the funding strategy for
the acquisition and was raised through individual donations to a fund aimed at
preserving open space in Independence Township. The attached donation
agreement outlines the purpose for the donation and stipulates that the county
will return the donation should Independence Oaks -North ever be used for
anything other than long-term conservation and public outdoor recreation. This
language is the same as that used by the Michigan Natural Resources Trust
Fund for their grant agreements.
Staff is requesting the approval of the attached resolution, accepting the
donation, and requesting Board of Commissioners execution of the donation
agreement.
RESOLUTION
NORTH OAKLAND HEADWATERS LAND CONSERVANCY
DONATION AGREEMENT
WHEREAS the North Oakland Headwaters Land Conservancy (NOHLC)
desires to see the headwaters of the Clinton River in Independence Township,
Michigan protected and the water quality of its wetlands, lakes, and streams
preserved; and
WHEREAS the County purchased certain property in Independence
Township, Michigan including the Upper.Bushman Lake and the surrounding
land (parcel numbers # 08-03-201-007) (hereinafter "Upper Bushman Property")
to expand the size of Independence Oaks County Park; and
WHEREAS it is the intention of the Oakland County Parks and Recreation
Commission to develop the Upper Bushman Property creating recreational uses
that are compatible with land and water stewardship; and
WHEREAS the Oakland County Parks and Recreation Commission has
sought collaborative relationships with other organizations, that have missions
similar to NOHLC, in order to raise funds to assist with the purchase and
development of the Upper Bushman Property.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission hereby requests that the Oakland County Board of
Commissioners authorize and approve the acceptance of NOHLC's Monetary
Donation of $16,000 toward the purchase price for the Upper Bushman Property,
and
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests that the Oakland County Board of
Commissioners direct its Chairperson or designee to execute said acceptance of
this Monetary Donation.
Moved by:
Supported by:
Date:
DONATION AGREEMENT
BETWEEN NORTH OAKLAND HEADWATERS LAND CONSERVANCY
AND
THE COUNTY OF OAKLAND
This Agreement is effective this day of , 2011, between the Independence Land
Conservancy, d/b/a the North Oakland Headwaters Land Conservancy, PO Box 285, Clarkston, MI 48347
(hereinafter "NOHLC"), and the County of Oakland, a municipal and constitutional corporation, 1200
North Telegraph Road, Pontiac, Michigan 48341 (hereinafter "County"). The Oakland County Parks and
Recreation Commission is an agency of the County, statutorily charged with the custody, control and
management of Park property
WHEREAS NOHLC desires to see the headwaters of the Clinton River in Independence Township,
Michigan protected and the water quality of its wetlands, lakes, and streams preserved; and
WHEREAS the County purchased certain property in Independence Township, Michigan including the
Upper Bushman Lake and the surrounding land (parcel numbers # 08-03-201-007) (hereinafter "Upper
Bushman Property") to expand the size of Independence Oaks County Park; and
WHEREAS it is the intention of the Oakland County Parks and Recreation Commission to develop the
Upper Bushman Property creating recreational uses that are compatible with land and water
stewardship; and
WHEREAS the Oakland County Parks and Recreation Commission has sought collaborative
relationships with other organizations, that have missions similar to NOHLC, in order to raise funds to
assist with the purchase and development of the Upper Bushman Property; and
WHEREAS the Board of NOHLC believes that its mission is compatible with the intentions of the
Oakland County Parks and Recreation Commission with respect to the Upper Bushman Property;
THEREFORE the NOHLC and the County agree to the following terms and conditions:
1. NOHLC shall contribute $16,000 to the County. These funds shall be solely appropriated to and
used by the Oakland County Parks and Recreation Commission to support the purchase and
development of the Upper Bushman Property.
2. The County agrees that the Upper Bushman Property will be used for long-term conservation and
public outdoor recreation. If the Upper Bushman Property is not used for these purposes or the
County no longer owns the Upper Bushman Property, then the County shall immediately pay to
NOHLC or its successor organization $16,000.00 (the amount of the donation to the County by
NOHLC). This paragraph shall survive the termination or expiration of this Agreement and remain
a continuing obligation of the County.
-9
Signed by Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
Signed by Susan Julian, President,
Independence Land Conservancy d/b/a
North Oakland Headwaters Land Conservancy
Date Date
ITEM #8C
SPRINGFIELD OAKS COUNTY PARK
ROTARY PARK PEDESTRIAN BRIDGE REPLACEMENT PROJECT
Oakland County Parks and Recreation owns Rotary Park and the existing Mill
Pond Dam on Davisburg Road just north of the Springfield Oaks Golf Course. An
important community feature within Rotary Park is the existing four -foot wide by 22-foot
long bridge that runs along Davisburg Road, providing safe pedestrian access into
downtown Davisburg. The bridge crosses the stream flowing from Mill Pond into the
Shiawassee Basin Preserve (see attached map). The park pathway and bridge are part
of a Springfield Township safety path initiative, which is part of the county Oak Routes
trail network.
Replacement of the bridge is necessary due to the deteriorating wood support
structure. It will be removed this spring regardless of replacement to eliminate safety
issues. However, it is proposed that the existing bridge be replaced with an eight -foot
wide wood deck and railings on a steel support structure and helical piers. ..
OCPR's Facilities Maintenance staff has coordinated the replacement effort,
including securing the necessary permits to complete the removal and replacement
work. OCPR staff will install the foundation. An all -volunteer work crew, comprised of
Divine Mercy Knights of Columbus and Davisburg Rotarians, will be completing the
installation of the bridge ($2,016 value of volunteer labor). Lopez Engineering, a local
engineering firm, has completed the necessary drawings for the new bridge construction
pro bono ($1,040 value), and fundraising efforts for materials have been promoted by all
parties. Springfield Township has waived applicable permit fees ($300 value) and
pledged an additional cash contribution of $1,000 to the project.
Staff is requesting Commission approval for a total budget of $6,000 ($4,822.38
in materials + contingency). Staff is requesting this amount be transferred from General
Operating Contingency to Springfield Oaks Grounds Maintenance to complete this
project.
8C - 1
ITEM #8D
INDEPENDENCE TOWNSHIP/OAKLAND COUNTY PARKS INTERGOVERNMENTAL
SAFETY PATH AGREEMENT — INDEPENDENCE OAKS -NORTH
Staff has been contacted by the Charter Township of Independence requesting
consideration of a potential collaboration to extend the existing safety path from the
existing park entrance north to the intersection of Oakhill and Sashabaw roads.
Since acquiring the Upper Bushman Lake property last year, currently known as
Independence Oaks — North, staff has met with Independence Township officials,
planner and engineer to discuss this potential collaboration with the township. These
discussions include the identification of potential routes, safety concerns or issues,
funding, etc. Enclosed is a map of several conceptual routes for reference.
The extension of this safety path has been identified in Oakland County's Oak
Routes, Independence Township's Trail Plans and the Proposed FY2012 CIP
Management Plan, (FY2015) and offers another collaborative opportunity to create trail
connections as identified in county -wide recreation needs assessment surveys.
OCPRC has previously worked with other municipalities to extend, install and
fund trails within Oakland County.
Staff is requesting Commission approval to continue discussions with the
township, identify a route, and enter into a potential letter of agreement with the
township. This letter of agreement will require a resolution to be adopted by the Oakland
County Parks and Recreation Commission for approval by the Oakland County Board of
Commissioners.
TOWNSHIP OFFICES
(248) 625-5111
FAX: (246) 625.2585
DAVID H. WAGNER
Supervisor
BARBARA A. PALLOTTA
Clerk
CURT CARSON
Treasurer
TOWNSHIP TRUSTEES
DAVID LOHMEIER
MARK A. PETTERSON
LARRY ROSSO
NEIL WALLACE
April 25, 201 I
CHARTER TOWNSHIP OF INDEPENDENCE
6483 WALDON CENTER DRIVE P.O, BOX 69- CLARKSTON, MICHIGAN 48347-0069
'�tirvu�►.'t'i%li'i:in�Fd'pen�"en'��"t�'ii.u�
Dan Stencil, Executive Officer
Oakland County Parks and Recreation Committee
Building 497 West
2800 Watkins Lake Road
Waterford, Michigan 48328
Re: Sashabaw Pathway through Independence Oaks Park
Dear Mr. Stencil:
We appreciate the opportunities we have had to meet with you and your staff regarding possible
collaboration on a path through Independence Oaks County Park. The meetings have been
productive, and it appears we are moving in a positive direction.
Please be advised that we want to continue with this collaborative effort in the hopes that we
may be able to extend the Township safety path system.
Thank you again for the effort.
Yours truly,
4aVvidWagper, Supervisor
8D - 2
ITEM #9A
FY2012 PROPOSED OPERATING BUDGET RECAP
Staff encourages Commissioners to review the proposed FY 2012
Operating and Capital Improvement Projects Budget proposals. There will be
opportunity for questions and answers on any segment of the proposed budget.
After this meeting, staff will finalize the budget figures in preparation for
adoption. Notices of Public Hearing will be published in the Sunday, May 1 local
newspapers.
The budget will be presented at the June 1 Commission meeting for
adoption and then forwarded to the Oakland County Board of Commissioners for
approval.
9A - 1
ACTIVITTREPORT
March 2011 (FM6, FY2011)
MMEMEMEMEMESEEM
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet,
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
0
0
N/A
5,800
7,850
35.3%
553
650
17.5%
3,189
2,933
40%
0
0
N/A
0
0
N/A
2,214
1,962
-11.4%
12,387
12,271
-0.9%
7,670
3,420
-55.4%
18,963
25,424
34.1%
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
225
197
-12.4%
1,269
1,552
22.3%
14,097
8,463
-40.0%
78,163
81,598
4.4%
0
0
N/A
0
0
N/A
0
0
N/A
381
483
26.8%
70
141
101.4%
2,995
9,773
226.3%
2,261
4,565
101.9%
22,703
26,908
18.5%
632
1,215
92.2%
9,648
15,005
55.5%
6,828
5,175
-24.2%
30,241
37,448
23.8%
0
1,790
N/A
0
5,083
N/A
310
214
-31.0%
3,287
2,841
-13.6%
0
226
N/A
1,467
775
-47.2%
0
0
N/A
0
0
N/A
1,190
1,115
-6.3%
8,826
4,755
-46.1%
640
727
13.6%
2,615
4,009
53.3%
0
0
N/A
2,058
405
-80.3%
335
204
-39.1%
2,182
1,224
-43.9%
0
0
N/A
5,800
7,850
35.3%
23,892
14,730
-38.3%
121,163
141,125
16.5%
0
0
N/A
0
0
N/A
0
0
N/A
381
483
26.8%
9,089
11,530
26.9%
52,944
69,439
31.2%
0
0
N/A
0
0
N/A
640
727
13.6%
2,615
4,009
53.3%
9B-1
1 of 4
4/26/2011
ACTIVITY REPORT
March 2011 (FM6, FY2011)
Ig
GLEN OAKS
Rounds Played -18 Hole Equivalent
637
37
-94.2%
2,764
2,874
4.0%
*Banquet Facilities
2,979
3,091
3.8%
14,792
16,466
11.3%
**Grill Room (**Not included in totals)
0
0
N/A
526
974
85.2%
LYON OAKS
Rounds Played -18 Hole Equivalent
315
4
-98.7%
2,225
3,110
39.8%
Driving range
576
2
-99.7%
1,209
872
-27.9%
*Banquet Facilities
1,567
2,206
40.8%
7,817
6,072
-22.3%
**Grill Room (**Not included in totals)
175
6
-96.6%
3,422
2,248
-34.3%
RED OAKS
Rounds Played - 18 hole Equivalent
291
38
-86.9%
291
1,234
324.1%
SPRINGFIELD OAKS
Rounds Played -18 Hole Equivalent
110
4
-96.4%
2,347
2,611
11.25v.
**Grill Room (**Not included in totals)
215
0
-100.0%
885
1,032
16.6%
WHITE LAKE OAKS
Rounds Played - 18 Hole Equivalent
563
17
-971%
2,644
2,332
-11.8%
*Banquet Facilities
1,881
2,102
11.7%
6,895
4,574
-33.7%
**Grill Room (**Not included in totals)
35
0
-100.0%
408
514
26.0%
TOTAL ROUNDS PLAYED - 18 HOLE EQUIVALENT
1,916
100
-94.8%
10,270
12,161
18.4%
TOTAL DRIVING RANGE
576
2
-99 7%
1,209
872
27 9%
*Not included in program totals -only in combined totals. 9B-2
In-house events are counted in facility totals. 2 of 4 4/26/2011
ACTIVITY REPORT
March 1FY2011)
MOBILE RECREATION
Bleachers
0
0
N/A
159
457
187.4%
Inflatables
205
805
292.7%
2,605
4,260
63.5%
Bus
675
675
0.0%
4,905
3,645
-25.7%
Climbing Wall/Tower
0
0
N/A
1,800
2,100
16.7%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
0
0
N/A
850
1,020
20.0%
Show Mobile
0
0
N/A
23
21
-8.7%
Adventure Sport Mobile
40
360
800.0%
400
2,680
570.0%
Tents
0
0
N/A
0
0
N/A
Camps
0
0
N/A
0
0
N/A
Miscellaneous
0
205
N/A
4
229
5625.0%
WATERFORD OAKS BMX
0
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
0
0
N/A
712
408
-42.7%
WATERFORD OAKS FRIDGE
0
0
N/A
0
0
N/A
WATERFORD OAKS LOOKOUT LODGE
0
0
N/A
910
965
6.0%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS*
296
211
-28.7%
1,956
3,111
59.0%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
920
2,045
122.3%
10,746
14,412
34.1%
TOTAL FACILITIES AND SPECIAL EVENTS
296
211
-28.7%
3,578
4,484
25.3%
*Not included in program totals -only in combined totals. 9B-3
In-house events are counted in facility totals. 3 of 4 4/26/2011
ACTIVITY REPORT
March 2011 (FM6, FY2011)
+
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
"Trail Usage ("Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
"Trail Usage ("Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES / Driving Range
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
�I L
1,206
1,002
-16.9%
6,906
7,787
12.8%
420
397
-5.5%
2,563
1,859
-27.5%
10,696
2,761
-74.2%
56,599
47,031
-16.9%
186
65
-65.1%
1,142
502
-56.0%
295
0
-100.0%
511
0
-100.0%
133
251
88.7%
3,268
3,482
6.5%
1,392
1,067
-23.3%
8,048
8,289
3.0%
715
397
-44.5%
3,074
1,859
-39.5%
33,621
26,987
-19.7%
182,903
222,906
21.9%
2,492
102
-95.9%
11,479
13,033
13.5%
1,216
2,256
85.5%
14,324
18,896
31.9%
2,107
1,464
-30.5%
11,122
10,148
-8.8%
9,831
10,476
6.6%
52,775
44,543
-15.6%
49,267
41,285
-16.2%
272,602
309,526
13.5%
*Not included in program totals -only in combined totals,
In-house events are counted in facility totals.
9B-4
4 of 4 4/26/2011
ITEM #9C
MOBILE RECREATION; "PAST PRESENT, AND FUTURE"
The Oakland County Parks and Recreation Commission has valued the
importance of a comprehensive recreation outreach program since the early
1970s. Its primary initiative has been, even to this day, that the Mobile
Recreation Program essentially puts recreation program services on wheels for
delivery to communities throughout Oakland County and especially in south
Oakland County.
Attached is the executive summary and synopsis of past, present, and
future perspectives of Mobile Recreation, which continues to evolve with
recreation needs of the communities and residents of Oakland County.
9C - 1
4g
1
MOBILE
RECREATION
REPORT
-
FUTURE
r
+ Alstinationoaldandxo
`! -
-3
EXECUTIVE SUMMARY
Mobile Recreation Program
Past, Present and Future
The Past
The Mobile Recreation program was established in 1974 to be an outreach
program to complement and supplement local recreation agencies programs and
services.
The mobile program was modeled after a similar program already successful in
Nassau County, New York and the original unit lineup was chosen using staff
recommendations from a site visit to the program in New York.
The original unit lineup included:
Swim Mobiles (2)
Puppet Mobiles (2)
Fashion Mobile
Show Mobile
Skate Mobiles (2)
Nature/Movie Mobile
Sports Mobile
The first expansion of the mobile unit lineup added three transit buses which
were available as a result of the Parks Commission's involvement in the
Comprehensive Employment and Training Act (CETA) program which employed
more than 160 residents who worked in the county parks.
In its initial years, the mobile units were scheduled for two visits a day, five days a
week throughout the county. Since it was a new program, an initial grant program
was created for communities to provide visits on a free basis to promote the
program to the local communities. Today the program is known as the Recreation
Assistance Partnership which has continued that tradition and in 2010 provided
$150,000 of mobile recreation services to the local communities, a far cry from
the initial program of $25,000.
The unit lineup continued to evolve over the years. The two swim mobiles of the
past have been exchanged for the inflatable units and the original sports mobile
has evolved into an adventure sports unit. The addition of the inflatable units and
tent rentals extended the reach of the program and led to a program expansion
that offered 33 different units for rent in 1998 from the original 10 in 1974.
9C-3
The Present
To assess the present status of the mobile recreation program a comprehensive
evaluation of the program was implemented and the following findings are
presented for information and discussion:
• More than 80% of the cities, villages and townships in Oakland County
participate in the mobile recreation program
Those agencies not participating during the time of the study:
Bingham Farms
Bloomfield Township
Fenton
Holly Township
Lake Angelus
Leonard
Northville
Novi Township
Rose Township
Southfield Township
After sharing this information with staff a targeted campaign to secure
participation from these communities in 2011 has been implemented.
• After being the innovative leader in Oakland County by offering
inflatable units for rent, a number of private companies now provide
the same type of inflatable units to residents and businesses.
This evaluation included a competitive analysis of local providers of
inflatable units which found that our program is competitively priced
with those providers and offers a distinct competitive advantage that
private providers do not which is trained on -site staff. There is current
discussion among staff that will assess the feasibility of a phase out
plan of the inflatable units as an outreach program and a new
direction as an internal asset to be used to create added value to
residents booking picnics in our parks which will also create a new
revenue stream.
9C-4
• From a pure business standpoint, the most cost effective units in the
program are the mobile stages, transit buses and bleacher units.
The primary reason these units are so cost effective is that they
require the least staff resources. Staff resources do significantly affect
the financial bottom line of other mobile recreation offerings, but as
noted previously it is also a unique selling point in the minds of
residents.
• The transit buses and mobile stages need an immediate plan for phase
out and replacement.
The three stages were purchased in 1988, 1991 and 1995 and the
three buses in use at present were purchased in 1998, 2000 and 2003.
A review of maintenance expenditures has shown that a plan for
replacing these assets is a major priority. The Executive Officer has
stated that replacement of these units will come from outside
sponsorship funding and not current operating funds.
• The number of paid visits of the mobile recreation program from both
public and private sources in 2010 has dropped 52% from the totals in
2007.
Another telling data point in the evaluation was the fact that the
number of private groups booking mobile units for use in the parks has
decreased from 97 in 2007 to 34 in 2010. This speaks to the impact the
economic downturn has had not only on cities, villages and townships
but also more to our resident park guests as well. To put this into
perspective, we have had a number of financial rises and falls
mirroring the economy over the 37-year history of the program.
9C-5
The Future
Based upon a comprehensive evaluation of all of the data gathered for this
report, the following recommendations are presented for discussion and
consideration to take the program into the future:
• Conduct a series of informational interview sessions with professional
staff from the cities, villages and townships to discuss the future role
of the mobile recreation program in their community.
• Develop a strategy to capture true participation numbers for all mobile
recreation unit visits to assess real cost -benefit values.
• Develop a targeted sponsorship process to secure funding for new
transit buses and mobile stages to implement the directive from the
Executive Officer.
• Develop a phased program to repurpose the program and create new
mobile recreation units using the core program areas from the
Recreation Program Business Plan. The "Campfire Nights" program is a
brilliant example of the potential of this concept.
• Utilize Catalpa Oaks as a base to stage and store mobile recreation
units for more effective use of staff resources.
• Continue the expansion of the "OC Express" program as the
cornerstone of the future of the new mobile recreation program, a
program that not only addresses the vital issue of transporting
residents to parks, but also does so using a true business mindset in
accordance with the mission and vision of the organization.
• Overall, the Mobile Recreation Program continues to be a vital
component of Oakland County Parks and Recreation's commitment to
outreach to local cities, villages and townships and in providing quality
leisure experiences for residents.
9C-6
awAKL./kND
- --- Oxford °nartl COUNuff PARKS
Ortonville Twp _ �
Holly 16 is
Twp Brandon Twp
0 Groveland Twp 10
41 Addison
Twp `
Oxford 30
0
Holly
Fenton 8 jM
0
take -
Orion
19 r
Rose Oakland
Twp Springfield
1 Twp Orion 12
1 lags Twp
14
---------------
Lake
ngelus
0 Mobile Recreation Visits
by Community
Highland White Lake 2007 - Total Visits
Twp Twp
14 it
Rochester
Hillso Legend
�. No Visits (12)
y va
go
Lake
6
Hsrbor _. 15 - 30
Milford
0 Commerce Orchard 30 - 60
Lake
Twp Village Bfopme6pc}d d
22 6 , More Than 60
Tr:
Wolverine
Milford --- -- Lake Aow BloomfieldCounty Visits: 1172
Twp 6 6lcaoM.fiPjd Tlhw Twp \y
22
°� O.C. Government Visits: 162
Wixom Walled 0 S,
27 Lake *O.C. Goverment Visits are not shown on the map.
10 Clawson
_ Beverly _ 17
Franklin Bingham Hills Southfield Twp
6 Farms 13 1 - 4 i•''Cs
0 Royal Oak Madison I I
Novi Farmington 27 Heights n 1�.00n 24 00r Fe^t
Lyon 10 Hills lathru Berkley 22
14 28 Village 12
South "` 1 HuntlrrgMn
Lyon4. woods Oakland County Parks and Recreation
22 24
Novi Farmington Oak Peasant Ridge 2800 Watkins Lake Road
Twp 4 Park 10 Hazel Waterford, MI
0 6 Ferndale Park
Royal 12 8 248-858-0906
Northville ! . Oak Twp
0 13 www.Destination0akland.com
�= POW
_AKLAND
ville COUNTYPARKSHolly
Twp Brandon
5 LvU Twp
I
1� Oxford
✓
Holly
Fenton;
010
-
i
- -- y
Independence
Rose Twp
Twp 326 Orion Oakland
0 Twp T"
Villd7 of 4 1
Clarkston
I
.J
Lake
Angelus
o Mobile Recreation Visits
r by Community
Mind Lake
Waterford �' 2010 Total Visits
Twp 12 8 210
Legend
Sylv`a No Visits (12)
�
Lake Y` 0-5
1(gego 3
- Harborer' 5 - 15
Milford %f
4
Orchard
'iI -
il, !rDe Lake / Bloomfield ��1 � 15 30
Village Twp
2 More Than 30
B d Miolake e__ West
1 Bloomfield - J County Visits: 1569
17 Twp
_ Walied, 10 Qir
Wixom Lake
- -
11 10
- —
Beverly Sbu-THW'la
Franklin Bingham Hills Twp
Farms
2 5
0
LyonNovi Farmington 12,00, 24,2_ 0
Twp 14 H41s tttr..
10 Vtllage
South
..
Lyon Oakland County Parks and Recreation
Novi Farmington 2800 Watkins Lake Road
Twp 3 Waterford, MI
Northville t _, — t
248-858-0906
0 www.Des7tination0akland.com
ITEM #9D
COMMUNICATIONS/MARKETING UPDATE
Communications Supervisor Desiree Stanfield will update the Commission
on the communications/marketing initiatives planned for Summer 2011.
9D-1
ITEM #9E
EXECUTIVE OFFICER'S REPORT
1. Attached for your information is a copy of correspondence between Corporation Counsel
and Sprint PCS regarding the county proposing to exercise its licensing provision to
place public safety radio communications equipment on the cell tower at Addison Oaks
County Park.
2. White Lake Oaks Golf Course placed third for Best Golf Course in the annual Reader's
Choice Best of the Best Awards in The Oakland Press.
Best Golf Course
1. The Fountains
2. Shepherds Hollow
3. White Lake Oaks
The Best of the Best Awards will run in the paper's Sunday, May 1 issue.
Catalpa Oaks Development Project Update: On April 19, staff submitted preliminary
site plans to the City of Southfield Planning and Engineering Department for review and
comment; we expect to receive a response within two weeks with review comments to
be addressed in a final plan.
The week of April 25, staff will release a Request For Qualifications for general
contracting to complete the construction of the project, with the expectation of approving
a contract to 8 general contractor in July.
3. As requested by the Commission at its April 6 meeting, attached is information on the
national recreation accreditation program, including its benefits and agencies currently
certified through this process.
4. Attached for your information is a list of upcoming events and programs for May.
5. Due to the construction being performed by the U.S. Army Corps of Engineers on John
R by Red Oaks Golf Course, a temporary entrance has been created north of the
existing drive. The anticipated completion of the construction in front of the golf course is
three weeks, weather dependent.
6. Registration is still open to attendees of the 2011 Special Park Districts Forum. The
forum is being hosted by the Northern Virginia Regional Park Authority September 25 —
28. This year's forum has been laid out in several themes; attendees will be able to
choose from the following: Nature/Environment; Organizational Issues; Park
Management; History; and Recreational Opportunities. Please contact Karen Kohn at
248.858.4606 ASAP to let her know if you plan to attend.
9E-1
7. Attached for your information is a news release regarding the opening of the agility
course as part of the second annual Room to Run Day on May 7 at the Red Oaks Dog
Park.
8. Also attached is information regarding the Strategic Plan Implementation Manual,
including Process and Documentation, Timeline, and details on progress made on
projects identified as priorities.
9. As requested by the Commission at the April 6 meeting, the table below shows the
number of volunteer vouchers redeemed and the net value for golf course operations for
2010.
Glen Oaks Golf Course 304 $10,058.00
Lyon Oaks Golf Course 454 $34,331.00
Red Oaks Golf Course 165 $3,632.00
Springfield Oaks Golf Course 895 326,806.00
White Lake Oaks Golf Course 382 $11,831.00
NMI
10. On Wednesday, April 27 Oakland County Parks and Recreation was the host of the
2011 Michigan RecTrac Users Group at Lyon Oaks Golf Course and Banquet Center.
This event is held annually throughout the state and allows RecTrac administrators and
users to learn about the upcoming features in the next software release, tips and tricks in
the current version of the software, and have a question -and -answer session with
RecTrac support staff. This year's user group is one of the largest with more than 70
people currently registered. Each agency is allowed up to two attendees at no charge,
Oakland County Parks and Recreation sent five staff at no charge because it was the
host facility. Oak Management catered the event. Oakland County Parks and Recreation
has already volunteered to host future years' User Group meetings as well.
11. The committee formed to discuss the proposed Environmental Sustainability Policy and
the potential Wetland Mitigation Bank project met on April 21; a brief update is attached
for your information.
12. Staff has been notified by Ellis & Associates, the Commission's aquatic safety
consultants, that the lifeguard staff have been awarded the firm's "2010 Golf
International Aquatic Safety Award." Details are included in the attached letter.
13. The Vogel residential lease has been amended according to the Commission's input
provided at the April 6 Commission meeting.
9E-2
C O U N T Y M I C H I G A N
DEPARTMENT OF CORPORATION COUNSEL
April 1, 2011
Sprint PCS
Attn: Property Services
6391 Sprint Parkway
Overland Park, KS 66251
To Whom It May Concern:
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Judith K. Cunningham, Director 248-858-0553
Jody S. Hall 248-858-0555
On April 22, 2004, Oakland County Michigan and Sprint entered into a License Agreement for
land upon which Sprint built a 195 foot monopole tower. The License Agreement provides that
the County may license space on the tower from Sprint for governmental purposes at no charge.
The County desires to exercise this provision of the License Agreement to place public safety
radio communications equipment on such tower,
Please forward the name and contact information of the person or persons the County must
contact in order to place our equipment on the tower. Enclosed please find a copy of the License
Agreement.
Given that the co -location of equipment on Sprint's tower involves public safety in Oakland
County, I would appreciate a timely response,
Jody $( Hall
ion Counsel
Encl.
cc: Daniel Stencil, Executive Director
Oakland County Parks and Recreation Commission, w/o Encl.
Mike Hughson, Oakland County Property Manager, w/o Encl.
Jamie Hess, CLEMIS, Chief, w/o Encl.
Patricia Coates, CLEMIS, w/o Encl.
Sprint PCS Real Estate Attorney, w/ Encl.
9E-3
West Wing Extension Bldg. 14 East • 1200 North Telegraph Road • Pontiac, Michigan 48341-0419 • (248) 858-0550 1 Fax (248) 858-1003
Accreditation Excellence - Benefits of Agency Accreditation
Agencies cite many reasons for seeking external recognition of their operations, programs and
services. The following lists outline some of the most common reasons. Following this are testimonials
attesting to the real value of agency accreditation and how agencies universally report that the "benefits
far outweigh the costs of accreditation." To read articles and stories published about the value of
agency accreditation, please visit the link to the right.
Benefits for the public
Assurance and validation of well -administered services in accord with approved professional
practices
Potential for external financial support and savings to the public
External recognition of a quality governmental service
Holds and agency accountable to the public and ensures responsiveness to meet their needs
Improves customer and quality services
Benefits for the agency
Public and political recognition
Increased efficiency and evidence of accountability
Answers the question, "How are we doing?" through extensive self evaluation
Identifies areas for improvement by comparing an agency against national standards of best
practice
Enhances staff teamwork and pride by engaging all staff in the process
Creates an environment for regular review of operations, policies and procedures, and promotes
continual improvement
Forces written documentation of policies and procedures
Testimonials
"The accreditation process created a legacy of documented practices, policies, and procedures for the
organization, our employees and our customers. This was a wonderful planned "time-out" strategic
initiative to enhance continuous organizational learning, effectiveness and efficiency in public service
delivery. It fortified our agency through education, collaboration, and team effort, leaving in place a
dynamic re -accreditation process that enriches our service effectiveness and customers' experience as
we move forward."
Trudye Morgan Johnson, Executive Director
The Maryland -National Capital Park and Planning Commission - Riverdal, MD
"Agency Accreditation is our cornmitment to our citizens to strive for continuous improvement," said
Jody Stowers, Westerville Parks and Recreation Department Director. "The Agency Accreditation
process and results will help to ensure a high level of accountability throughout the department and
facilitate efficient and effective delivery of parks and recreation services to our citizens."
Jody Stowers, Director
Westerville Parks and Recreation - Westerville, 011
"Our Agency strives every day to inspire a passion for parks and recreation and to provide quality
programs and facilities. We advocate recreation as a dynamic component that improves health,
enhances the livability of our communities, preserves precious resources, prevents crime and attracts
business. We network with elected officials to shape public policy. We confront changing demographics
and compete for customers and funding. We partner in the spirit of cooperation and shared vision.
Being nationally accredited adds credibility to these efforts. It is an honor worn with pride by each
member of our staff, board of directors, and elected officials. It reflects a level of professionalism,
efficiency of operations worthy of our community's high praise. It is a tool to promote the excellence of
our programs and services. It is an instrument that has altered perception and improved our image. The
CAPRA logo is proof to our customers that we do what we say, and we do it well."
J. Melvin Cooper, CPRP, Director
Gainesville Parks and Recreation Agency - Gainesville, GA
"At the City of Delray Beach Parks and Recreation Department we use accreditation as a benchmark
for continuous improvement by routinely reviewing our agency against the CAPRA standards.
Accreditation has helped us to become a better agency. Specifically, since achieving accreditation, both
our risk management and marketing plans have improved tremendously because we have applied the
CAPRA standards and used the accreditation process, especially the guidance from the visitors, to
enhance and invest in these targeted areas for improvement."
Joseph Weldon, Director
Delray Beach Parks and Recreation Department - Delray Beach, FL
"Bellevue Parks & Community Services' achievement of CAPRA accreditation is a remarkable
accomplishment. Our top priority is to deliver consistent, high quality public service to residents and
customers, and accreditation is an exceptional way to measure if we are meeting or exceeding
professional standards. It's an important process that determines how we are doing compared to our
peers and how we can improve."
Steve Sarkozy, City Manager
City of Bellevue, Washington
CAPRA Accredited Agencies
There are currently 97 accredited park and recreation agencies in the United States.
The following Michigan agencies (2) have successfully achieved national accreditation:
Canton Township
Leisure Services Department
1150 Canton Center Rd., S
Canton, MI 48188
Phone: 734-394-5360 Fax: 734-394-5366
http://cantonfun.org/
First Accredited: 2/27/2004
Next Visit: Spring 2013 Next Review: Congress 2013
Dearborn
Recreation Department
Gregory Orner
Ford Comm. & Perform. Arts Ctr, 15801 Michigan Ave
Dearborn, MI 48126
Phone: 313-943-2410 Fax: 313-943-2323
Email: Ismith@ci.clearborn.mi.us
9E-5
http://www.cityotdearborn.org/government/city-services/recreation
First Accredited: 10/14/2009
Next Visit: Spring 2013 Next Review: Congress 2014
The following County agencies (16) have successfully achieved national accreditation:
Broward County
Parks and Recreation Division
Dan West
950 N.W. 38th Street
Oakland Park, FL 33309
Phone: 954-357-8106 Fax: 954-537-2869
Email: dwest@broward.org
http://www.broward.orgparks
First Accredited: 2/14/1997
Next Visit: Fall 2011 Next Review: MidYear 2012
Collier County
Parks and Recreation Department
Barry Williams
15000 Livingston Road
Naples, FL 34109
Phone: 239-252-4035 Fax: 239-252-6526
Email: barrywilliams@colliergov.net
littp://www.coiliergov.net
First Accredited: 2/18/2005
Next Visit: Fall 2014 Next Review: MidYear 2015
Lee County
Parks and Recreation
Barbara Manzo
3410 Palm Beach Blvd.
Fort Myers, FL 33916
Phone: 239-533-7412 Fax: 239-369-3061
Email: Bmanzo@leegov.com
http://www.leeparks.org/index.htmi
First Accredited: 10/2/2001
Next Visit: Spring 2011 Next Review: Congress 2011
Martin County
Parks and Recreation Dept.
Richard Blakenship
2401 SE Monterey Road
Stuart, FL 34996
Phone: 772-221-1420 Fax: 772-419-4096
Email: rblanken@martin.fl.us
First Accredited: 3/3/2000
Next Visit: Fall 2014 Next Review: MidYear 2015
Miami -Dade County
Parks and Recreation Department
Jack Kardys
275 NW 2nd Street
Miami, FL 33128
Phone: 305-755-7903 Fax: 305-755-7996
Email: Kardys@miamidade.gov
http://www.miamidade.gov/parks/
First Accredited: 10/1/1995
Next Visit: Spring 2015 Next Review: Congress 2015
Seminole County
Leisure Services
Joseph R. Abel
845 Lake Markham Road
Sanford, FL 32771
Phone: 407-665-2171 Fax: 407-665-2179
Email: jabel@seminolecountyfl.gov
http://www.seminolecountyfl.gov
First Accredited: 10/14/2009
Next Visit: Spring 2014 Next Review: Congress 2014
Johnson County
Park and Recreation District
Michael D. Meadors
7904 Renner Road District Admin Bldg
Shawnee, KS 66218
Phone: 913-894-3310 Fax: 913-893-3374
Email: michael.meadors@jocogov.org
http://www.jcprd.com
First Accredited: 10/19/1999
Next Visit: Spring 2014 Next Review: Congress 2014
Lexington -Fayette County
Division of Parks and Recreation
Jerry Hancock
469 Parkway Drive
Lexington, KY 40504
Phone: 859-288-2960. Fax: 859-288-2989
Email: jhancock@lexingtonky.gov
http://www.lexingtonky/gov/parks
First Accredited: 9/25/2007
Next Visit: Spring 2012 Next Review: Congress 2012
Howard County
Department of Recreation and Parks
John R. Byrd
7120 Oakland Mills Rd.
Columbia, MD 21046
Phone: 410-313-4643 Fax: 410-313-1699
Email: jbyrd@howardcountymd.gov
http://www.howardcountymd.gov/rap
First Accredited: 3/1/2002
9E-7
Next Visit: Fall 2011 Next Review: MidYcar 2012
Ramsey County
Parks and Recreation Department
Gregory Mack
2015 North Van Dyke St.
Maplewood, MN 55109
Phone: 651748-2500 Fax: 651-748-2508
Email: greg.mack@co.ramsey.mn.us
http://www.co.ramsey.mn.us
First Accredited: 2/27/2004
Next Visit: Fall 2013 Next Review: MidYear 2014
Mecklenburg County
Park and Recreation Department
James R. Garges
5841 Brookshire Blvd.
Charlotte, NC 28216
Phone: 704-336-5470 Fax: 704-336-5472
Email: James.Garges@mecklenburgcountync.gov
http://www.parl<andrec.com
First Accredited: 10/14/2009
Next Visit: Spring 2014 Next Review: Congress 2014
Monmouth County
Park System
James J Truncer
805 Newman Springs Rd.
Lincroft, NJ 07738
Phone: 732 842 4-000 x Fax: 732-842-4162
Email: jjtruncer@monmouthcountyparks.com
http://www.iiiont-nouthco(intyparks.coni
First Accredited: 2/1/1994
Next Visit: Fall 2013 Next Review: Midyear 2014
Westchester County
Department of Parks, Recreation, and Conservation
Joseph Stout
25 Moore Ave.
Mt. Kisco, NY 10549
Phone: 914-864-7004 Fax: 914-864-7053
Email: Commissioner
http://parl<s.westchestergov.com/
First Accredited: 10/21/2003
Next Visit: Spring 2013 Next Review: Congress 2013
Richland County
Recreation Commission
James Brown, III
5819 Shakespeare Rd.
Columbia, SC 29223
Phone: 803-754-7275 x218 Fax: 803-786-2028
MAW;
Email: Cornelia@rcrc.state.sc.us
http://www.i-iciilandcountyi-eci-eation.com
First Accredited: 10/10/2006
Next Visit: Spring 2011 Next Review: Congress 2011
Arlington County
Department of Parks, Recreation, and Cultural Resources
Dinesh V. Tiwari
2100 Clarendon Boulevard Suite 414
Arlington, VA 22201
Phone: 703-228-3313 Fax: 703-228-3328
Email: dtiwari@arlingtonva.us
http://www.arlingtonva.us/prcr
First Accredited: 2/17/2006
Next Visit: Fall 2010 Next Review: MidYear 2011
Fairfax County
Park Authority
John W. Dargle, Jr.
12055 Government Center Parkway Suite 946
Fairfax, VA 22035
Phone: 703-324-8734 Fax: 703-324-3989
Email: john.darglejr@fairfaxcounty.gov
First Accredited: 10/14/2008
Next Visit: Spring 2013 Next Review: Congress 2013
UPCOMING EVENTS — MAY 2011
LEWIS E. WINT NATURE CENTER
INDEPENDENCE OAKS COUNTY PARK
Public Interpretive Programs
May 6 — Amphibian Amble
Scout Badge Day
May 7 — Brownies — Water Everywhere
May 14 — Jr. Girl Scouts - Horse Fan (@Ellis Barn, Springfield Oaks)
May 21 — Jr. Girl Scouts — Outdoor Creativity
(As of April 12, 2011)
May Appointments:
Field Trip — 23
Amphitheater Rental - 1
Nature Discovery - 4
StarLab Outreach — 6
Other Outreach — Green School Award Ceremony
Other:
May 4 — Rural Education Day (@ Ellis Barn)
May 12, 25 — Garden Work Bee
May 21 — Guest Appreciation Day — Free Park Entry
ADAPTIVE RECREATION
Monday, May 9 Adaptive Golf Lessons — Southfield
Tuesday, May 10 OCParks Express — Greenhouse Tour
Berkley seniors
Thursday, May 12 OCParks Express — Greenhouse Tour
Huntington Woods/Oak Park Seniors
Monday, May 16 Adaptive Golf Lessons — Southfield
Tuesday, May 17 OCParks Express — Greenhouse Tour
Oakland Park Senior - Troy
Monday, May 23 Adaptive Golf Lessons — Southfield
9E - 10
SOUTH DISTRICT
Catalpa Oaks — Leagues
April — June (soccer)
SOCS — Monday, Tuesday, Wednesday, Thursday, Friday,
Saturday and Sunday
SPSC — Sunday
April - August
Southfield Parks and Recreation — Softball
Southfield Youth - Baseball
SOCS — South Oakland County Soccer
SPSC — Stay and Play Social Club
Lyon Oaks — Leagues
April — June Wixom Parks and Recreation Soccer
(Tuesday and Thursdays)
May - September
Michigan Cricket Academy (MCA) - Saturday and Sunday evenings
Great Lake Cricket Association GLCA) - Saturdays
9E - 11
NEWS RELEASE
April 28. 2011
Desiree Stanfield
248-858-4627
RED OAKS DOG PARKS OPENS OAKLAND COUNTY PARKS AND RECREATION'S FIRST
AGILITY COURSE
OAKLAND COUNTY - Oakland County Parks and Recreation is proud to announce the
grand opening of Red Oaks Dog Park's eight -piece agility course donated by the Nutro
Company.
The Nutro Company, a manufacturer of natural pet food products owned by Mars
Incorporated, will host the second annual Room to Run Day on May 7 from 8 a.m. - 1 p.m. at
Red Oaks Dog Park. The company is donating dog park equipment to 35 parks nationwide.
"We are committed to enhancing natural environments for pets where we work- and live,"
said Anthony Quinn, the Nurtro Company territory manager.
The agility course will include a seven -foot ramp for dogs to climb up and down, tunnels,
a see -saw, a tire jump, jump bars and weave poles.
Cassie Brough, Red Oaks Dog Park supervisor, said this will be a great addition to the
Red Oaks Dog Park, which opened last July.
"This is a big thing for a lot of dog owners. There are national competitions for dog
agility, and the dogs will be able to train here," Brough said. "This will give dogs and their
owners a different experience at the dog park, in addition to the usual off -leash frolicking."
The grand opening will take place in the Mutt Hutt Pavilion at the dog park. Dogs will
receive free samples of Nutro dog food, and owners will receive dog food coupons.
Red Oaks Dog Park is located at 3153 Dequindre Road in Madison Heights.
For more information, visit nutro.com or email Anthony Quinn at
AQuinn a@NutroProducts.com, or visit Destinationuakiand.com. -
-30-
9E - 12
STRATEGIC PLAN IMPLEMENTATION MANUAL
The Implementation Manual Timeline has been color coded to identify the when the
Commission identified priority areas would be actively pursued by staff. Yellow indicates
the priority area; Brown indicates when a chapter will be drafted, and Pink is when the
two overlap.
It is important to note that the timeline currently being pursued will ensure approval of
the five-year Recreation Plan by the end of 2011(calendar year). It will also establish the
framework for the development of a detailed plan for achieving national accreditation
by 2015.
Priority Proiects Progress:
1. Trails —
✓ Chapter for SPIM underdevelopment (Chapter 19)
2. Grant Funding Plan —
✓ Product to be defined by and incorporated into SPIM (Chapter 15)
✓ Tracking matrix and value reporting tool first draft complete —under staff
review
3. Fiscal Sustainability —
✓ Chapter 7 in SPIM under development
✓ Also addressed as part of the Strategic Plan Chapter and Park Initiatives
✓ Also incorporated into Project Analysis Evaluation Process (worksheet draft
complete —under staff review)
4. Repurpose Wint/Interpretive Programming/Friendship Woods —
✓ Recreation Program Chapter 21 in SPIM underdevelopment (Define role of
interpretive programs)
✓ MSU Contract to provide research on business options for Wint (specifically)
and education centers in general; initial products due in six months
✓ Staff recommendations regarding Friendship Woods — Initial review
complete; Directive to consider OCPR management in process; Detailed
business plan under consideration (typically requires six months to develop,
but depends on the information available)
9E- 13
Implementation Manual Timeline
Chapters - Projected Timeline
Chapter
1/11
2/11
3/11
4/11
5/11
6/11
7/11
8/11
9/11
10/11
11/11
12/11
Section I: Evaluation Standards
1. Strategic Plan
C
2. Strategic Park Initiatives
C
3. Measures of Success
C
4. Standards and Practices
C
Section II: System -Wide Implementation
5. Organizational
Sustainability
C
6. Human Resources
C
7. Financial Sustainability
C
8. Public Safety
C
9. Risk Management
10. Partnership and
Collaboration
C
11. Information Systems
C
12. Marketing and Public
Communication
C
Section III: Park Planning
13. Master Plans
C
14. Business Plans
C
15. Grants Management
C
16. Project Selection and
Evaluation
C
Section IV: Park Development and Management
17. Land Acquisition
C
18. Natural Resources
C
19. Trails
C
20. Historical and Cultural
Resources
C
21. Recreational Programs
C
22. Operations and
Maintenance
C
23. Capital Improvements
and Major Maintenance
C
C — Projected Completion
9E-14
-AKLAND
Proposed OCPR Implementation Process
• Documentation . '
Implementation
ORGANIZATIONAL
FOUNDATION
�- a
GUIDELINES /
PROFESSIONAL STANDARDS
MASTER PLANS / PROGRAM
PLANS /ROADMAPS
CHECKLISTS /
PROTOCOLS /
PROCEDURES /
TEMPLATES
_a
WORK PLANS
Examples:
1) Purpose
2) Philosophy
3) Compliance with
Standards (i.e. Strategic Plan
and Accreditation Standards
and Practices)
Examples:
Design Standards
Trail Standards
Examples:
Park Master Plans
Trail Master Plan
Natural Resource
Management Plans
Recreation Program Plan
Maintenance Plan
CIP Plan
Information Technology
Roadmap
Examples:
Land Acquisition Procedure
Project Evaluation Template
Sign Protocol
Examples:
Staff Work Plans
FOM Work Orders
SPIM:
3 Introductory Sections in
SPIM Chapters
SPIM:
References to External
Professional Standards in
Reference Section or, if
generated by OCPR staff,
Appendices to SPIM Chapters
SPIM:
Appendices to SPIM Chapters
SPIM:'
Main Content in SPIM
Chapters
SPIM:
Beyond the Scope of SPIM
9E - 15 `-A ND
. i ►r
COMMITTEE UPDATE
WETLAND MITIGATION BANK PROJECT AND ENVIRONMENTAL
SUSTAINABILITY POLICY
A Commission Committee formed to discuss the Environmental
Sustainability Policy and a potential Wetland Mitigation Bank project met April 21
with staff to discuss these projects and determine next steps. The Committee
members include John McCulloch, Robert Kostin and Eric Wilson.
The Committee determined that staff should proceed as planned with an
Request For Qualifications (RFQ) for a wetland mitigation banker to partner with
Oakland County Parks and Recreation on a potential wetland bank at Addison
Oaks County Park. Staff will put together an RFQ and provide it to both the Road
Commission and the Water Resources Commission for review. The RFQ will
then come back to the full Commission for its review before it is released. Bids
will then be brought back to the Commission, at which point we will determine
how best to move forward.
The Committee also discussed the Environmental Sustainability Policy
that was presented in draft form to the Commission at the April 4 meeting. Staff
will use the draft policy as a guide to create both a simplified overarching policy
statement for the Commission, as well as individual "sub -policies" or "addenda"
which will provide more detail on each individual section of the policy. The main
policy statement will be brought to the Commission at its July meeting, with the
addenda being brought as they are completed over the course of the remainder
of the year.
March 1, 2011
Katie Stavale
Oakland County Parks and Recreation
2800 Watkins Lake Rd.
Waterford, MI 48328
Re: "2090 Gold International Aquatic Safety Award"
Dear Katie Stavale:
We are pleased to notify you that your lifeguard staff has been awarded our
firm's prestigious "Gold International Aquatic Safety Award" pursuant to
consistently "exceeding" our criteria for aquatic safety certification this year.
While we are sure that the swimmers who frequent your aquatic facilities
already recognize the professionalism exhibited by your lifeguard staff, it is
important to inform them that only those clients scoring in the top 30% of the
audit criteria received this award. Accordingly, they are consistently being
afforded with the highest degree of swimmer protection currently available
for the aquatic industry.
Please extend our profound congratulations to every member of your
aquatic safety staff for their commitment to "professional excellence" and
desire to "make a difference" for those who frequent your aquatic facilities.
Sincerely yours,
Jeff Ellis & Associates, Inc.
r'
Richard A. Carroll
Senior VP/COO
A 0 in a I h
1111 & )rl�rl LrIlAtl
INIEONATIONAE AQUATIC SAFETY & RISC MANAGEMENT CONSULTANTS
9E - 17
500 Goldenmoss loop. Ocoee, Florida. 34761