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HomeMy WebLinkAboutAgendas/Packets - 2011.11.09 - 402042800 Watkins Lake Road . Bldg 97W • Waterford, MI 48328-1917 248.858.0906 - 1.888.00PARKS • Destination0akland.com OZAKLANDCOUNTYPARKS November 2, 2011 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................... Addison Oaks County Park Garden Room 1480 W. Romeo Road Leonard, MI 48367-2432 TIME ..................................... Wednesday, November 9, 2011 9:00 a.m. PURPOSE .................................. Regular Meeting This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation. Sincerely, Gerald A. Fisher Chairman John P. McCulloch � : . r SIC C f Vice Chairman J. David VanderVeen Daniel J. Stencil Secretary Pecky D. Lewis, Jr. Executive Officer Chairperson Emeritus A. David Baumhart III Robert Kostin Christine Long Next Meeting: Wednesday, December 7, 2011 at Gary R. McGillivray John Scott Oakland County Parks Administration Building '. Wilson Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. i Oakland County Parks and`.,_,. reation Commission Meeting Addison Oaks - Garden Room 1480 W. Romeo Road Leonard, Michigan 48367-2432 November 9, 2011 9:00 AM Agenda Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher/248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Minutes: October 5, 2011 Regular Meeting Approval K. Kohn/248.858.4606 5. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 6. Public Comments G. Fisher/D. Stencil 7. CONSENT AGENDA A. OCPR Uncollectible NSF Check Write Off for 4"' Quarter FY 2011 Receive and File J. Phelps 248.858.5319 8. REGULAR AGENDA A. Recognition: 1. Independence Oaks Nordic Ski Patrol -John O'Dell, Patrol Director Informational Jim Dunleavy 248.858.4647 2. Oakland County Fair Association - Jim Dunleavy, Chief of Parks Operations & Maintenance — N. District Informational LC Scramlin B. 2012 Oakland County Sheriff Patrol Contract Approval P. Castonia 248.858.0909/D. Stencil C. Proposed Commission Policy for Operating & Capital Fund Reserves Informational J. Phelps / D. Stencil D. Waterford Oaks Master Plan Preliminary Draft Presentation Informational D. Folland 248.736.1649/ J. Noyes 248.858.4624 n1nlissi°n meeting xeation Co and\0s d Counn' parks Addison 9ap11 Oaklan -Novel �0 A PORT � S � A Aetivi' RePoxt P Update B °°d &Beverage Update Report arketing nnications(Nl C Coxes` five df �cex' s Re�o� D. CLGSBD S.�sS1pI� 1Q' SS Receive andvle lnfonnational Receive zs a vile Receive andv1le attex personnel 24S 8;b5 64'11 1 • �ee24g.343 3 L• stencil p 46V Castors eld 248 $fig D •stand stencil D• G pishex G pishex G pisrex Steric�l NotDu'1leaVY�an OI-D j3V5� 4$328 11' � BVs�55 Road Waterfoxd,i� 12 O , 30 lyjitiutes 2$p0atkinsTake 13.000 3. �� ur of Addison oafs ssionMeetinR°°x� To Con'n'1 AdJourn to parks &Recreation �ecenbex � 2p11 l.�ext Meetins,- ednesdaY 9 asn• on OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING October 5, 2011 Chairman Fisher called the meeting to order at 9:03 a.m. in the Commission Room of the Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, David Baumhart, Robert Kostin, Pecky D. Lewis, Jr., Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT: Robert Kostin ALSO PRESENT: Parks and Recreation Oakland County Fiscal Services Oakland County Corporation Counsel Oakland County 4-H Fair Association Oakland County Purchasing Sue Wells, Administrator -Parks & Rec. Operations Mike Donnellon, Chief, Facilities, Maint. & Dev. Jim Dunleavy, Chief, Park Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Brittany Bird, Natural Resources Planner Jon Noyes, Supervisor — P & R Planning Mary Zednik, Communications & Marketing Assistant Karen Kohn, Administrative Services Phil Castonia, Business Development Representative Jeff Phelps, Supervisor II Jody Hall, Assistant Corporation Counsel L. C. Scramlin, General Manager Jack Smith, Purchasing Mr. Fisher introduced Sue Wells, Manager of Parks & Recreation, who is filling in for Daniel Stencil who is out of town for a family emergency. APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the minutes of the regular meeting of September 11, 2011, as written. AYES: Fisher, McCulloch, Baumhart, Lewis, McGillivray, Scott, VanderVeen, Wilson (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF AGENDA: Moved by Mr. Wilson, supported by Mr. VanderVeen to approve the agenda as amended. Commission members requested to add under Section 8, Subsection E for an update from the Committee that is working on the Food and Beverage RFP for discussion purposes. AYES: Fisher, McCulloch, Baumhart, Lewis, McGillivray, Scott, VanderVeen, Wilson (8) NAYS: (0) Motion carried on a voice vote. 4-1 (Commission Meeting, October 5, 2011) PUBLIC COMMENTS: There were no comments or questions received from the public. CONSENT AGENDA: Moved by Mr. Scott, supported by Mr. Wilson to approve all items under the Consent Agenda as follows: Internal Service and Department Funds Payment Register for Month Ending 08/31/11 (FM 11, FY 2011); Voucher Payment Register for Month Ending 08/31 /11 (FM 11, FY 11). AYES: Fisher, McCulloch, Baumhart, Lewis, McGillivray, Scott, VanderVeen, Wilson (8) NAYS: (0) Motion carried on a voice vote. PODINA RESIDENTIAL LEASE AGREEMENT - HIGHLAND OAKS: Moved by Mr. Wilson, supported by Mr. McGillivray to adopt the following resolution in support of the residential lease for Highland Oaks: WHEREAS, the County of Oakland is the owner of Highland Oaks County Park; and WHEREAS, a 927-square-foot house, identified as 6555 North Milford Road, Holly, Michigan 48442, is located on the grounds of Highland Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 6555 North Milford Road, Holly, Michigan 48442 to John and Carolyn Podina for a period commencing March 1, 2012 through February 28, 2017; and WHEREAS, under the terms and conditions of the attached Lease Agreement John and Carolyn Podina will pay rent as follows: March 1, 2012 — December 31, 2012 $595.00 per month January 1, 2013 — December 31, 2013 $607.00 per month January 1, 2014 — December 31, 2014 $619.00 per month January 1, 2015 — December 31, 2015 $631.00 per month January 1, 2016 — December 31, 2016 $644.00 per month January 1, 2017 — February 28, 2017 $657.00 per month each month and pay all utility costs; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and John and Carolyn Podina. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. 4-2 (Commission Meeting, October 5, 2011) AYES: Fisher, McCulloch, Baumhart, Lewis, McGillivray, Scott, VanderVeen, Wilson (8) NAYES: (0) Motion carried on a voice vote. CATALPA OAKS UPDATE: Staff reported that they have been meeting with the consultant looking for savings in regard to structure, elevations and floor plans for the Phase I Development Project. The construction budget has been reduced to $1,083,500 without sacrificing the function of the building, as designed; the savings were in the steel, masonry and overhang. Staff has also confirmed with the Subcommittee, as well as Purchasing, that the project will be rebid publicly for general contracting. Staff anticipates bringing the contract back to the Commission on February 7, 2012 for approval. In response to Mr. McGillivray's question regarding the exterior of the building, staff indicated it will have a masonry exterior, split -face block that will be painted or possibly stained. Staff is also looking at vandal- resistant colors. Moved by Mr. McCulloch, supported by Mr. Wilson to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. ADDISON OAKS —WINDOWS & INSULATION BID — ENERGY EFFICIENCY COMMUNITY BLOCK GRANT (EECBG: Chief of Parks Facilities Maintenance and Development Mike Donnellon reported staff is evaluating the bids received for the Addison Oaks Windows and Insulation Project recommended for completion through the Energy Efficiency Community Block Grant (EECBG). Staff was originally anticipating this project would be fully funded by the grant program. However, the Department of Energy (DOE) has changed funding requirements and is now basing them on the Return on Investment (ROI). Staff is researching what the DOE has done nationwide, factoring the longer ROI on windows and the life of the building. A report will then be made at the November Commission meeting with a recommendation for the grant match. There are no funds budgeted for this project. When the project is brought back before the Commission, staff will also request a transfer of funds to this project. Staff has identified projects totaling approximately $490,000 that are grant eligible. Staff will also present this information in November for Commission review and direction. Moved by Mr. McCulloch, supported by Mr. Wilson to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. 4-3 (Commission Meeting, October 5, 2011) DRAFT OF PROPOSED RFP — WETLAND MITIGATION BANKER SERVICES — ADDISON OAKS: Natural Resources Planner Brittany Bird presented information on a Request for Proposal for Wetland Mitigation Banker Services proposed for Addison Oaks. The proposed service would establish a wetland bank to provide income in perpetuity for managing that property. It is being proposed to establish a wetland bank in the southern part of the Addison Oaks Park property. A wetland bank is the creation of a functional wetland system for the purpose of selling credits to developers so that developers can compensate for areas where they have taken and developed wetlands. For this program we would need to develop an RFP, then negotiate and enter into an agreement with a wetland banker to develop a portion of Addison Oaks as a fully functional wetland bank. A banker would then be able to sell credits to developers and a portion of the revenues could come back as revenue to the park system. The exact portion is determined in each project and will be part of the contract process. OCPRC would not have any upfront bank development costs; however there would be indirect costs, for staff, Corporation Counsel's services, etc. Staff will report back to the Commission in November and then bring this item back to the Commission for action in December. Moved by Mr. McGillivray, supported by Mr. Baumhart to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. OAK MANAGEMENT LEASE TERMINATION: Staff updated the Commission on the status of the Request for Proposal (RFP) being developed for the Parks' food and beverage services currently under contract with Oak Management. The RFP is being proposed to be divided into four: 1) banquet facilities; 2) concessions at the campgrounds and waterparks; 3) approved caterer list to service our activity centers and pavilions (no kitchens); and 4) vending. A tentative schedule was shared, with a tentative approval for January or February. The banquet contract would not go into effect until 2013. Oak Management is holding 2013 dates for interested patrons; parties are being booked through 2012. Chairman Fisher asked the Commission if they were comfortable if the RFP goes out before the Commission looks at it again. Further concerns were raised about the process including: - Termination - Best possible way to proceed with RFP - Timing - Liability Insurance for Vendors - Letter of Understanding - Sponsorships and Branding - Original Agreement - 1974 - Financial Issues - Transition from current vendor to a new vendor - Possibility of hiring a banquet consultant - Expectations from both parties - Oak Management and OCPRC - Liquor Licenses Staff reported that they are currently conducting Health Division Audits to look at possible upgrades and determine what should be reinvested. W. (Commission Meeting, October 5, 2011) A meeting will be scheduled with OCPRC representatives, Corporation Counsel and Oak Management to review the expectations and the status. We will report back to the Executive Committee and place this item on the Commission agenda in November. Moved by Mr. McCulloch, supported by Mr. Baumhart to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The Activity Report for September 2011 (FM12, FY 2011) was received and filed. I.T. QUARTERLY UPDATE: Business Development Representative Phil Castonia provided an update to the Commission on software programs and the status of CAMS project. Moved by Mr. McCulloch, supported by Mr. Scott to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. PURCHASING QUARTERLY REPORT: Business Development Representative Phil Gastonia presented the purchasing report for the last quarter of the fiscal year. Moved by Mr. McCulloch, supported by Mr. McGillivray to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. CIP MAJOR MAINTENANCE NATURAL RESOURCES MANAGEMENT AND PLANNING QUARTERLY UPDATE: Chief of Parks Facilities Maintenance and Development Mike Donnellon reported on the list of active Capital Improvement projects. Items highlighted included: - Culvert Replacement at Independence Oaks - Campground at Springfield Oaks - Expenditures at Rose Oaks Trails - Addison Oaks Windows - Boardwalk and Dock Construction/Replacements 4-5 (Commission Meeting, October 5, 2011) - Pavement Maintenance and Replacements - Rose Oaks Trail Project and Grant Commissioners Lewis and McCulloch inquired about the possibility of establishing a priorities policy statement in order to determine what projects get done and the timeframe for any prospective projects. Other questions included: - Determine any possible projects - Determine how they will be accomplished - Determine possible funding, resources, contributions or sponsorships - Possibly change how Master Plan is prepared - Should this get included with the Strategic Plan - At what point in time should we revisit the plan — on an interim basis, annually, quarterly, etc. - Will we give direction in the budget process - Prioritization of projects - Have projects as special agenda item once a year for review Commission requested in addition to the quarterly reports that this be on the agenda in December in relation to the budget for Capital Improvements and Maintenance projects. Brittany Bird, Natural Resources Planner, updated the Commission on spring and summer invasive species, prescribed burns for 2011 and 2012, collaborative grant process with Six Rivers Regional Land Conservancy and three different townships in the northwest, fighting invasive swallow wort, a non - matching National Fish and Wildlife grant for $60,000, the wetland mitigation banker services RFP, and an update on the managed deer hunts. Jon Noyes, Supervisor - Parks and Recreation Planning, updated the Commission on the process for grant applications, approvals, timing and implementation, and how this process relates to our specific projects. In addition he updated the Commission on the following; Finished the draft of the Waterford Oaks Master Plan Independence Oaks and Upper Bushman - Completion of historic documents - Hosted North American Butterfly Count - Drafted policy on power driven mobility devices - Trails and ADA usage - Bugs at Night with Black light - Rattlesnake 101 Classes Moved by Mr. McCulloch, supported by Mrs. Long to receive and file this report. AYES: Fisher, McCulloch, VanderVeen, Lewis, Long, Baumhart, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report, the following items were also noted: -- Lewis E. Wint was named one of the top 10 nature centers of southeast Michigan. Madison Heights was also on that list. -- There was an article in the NRPA Parks and Recreation Magazine naming Oakland County Parks the Spotlight Agency. This is a national publication that goes out to all NRPA members. -- Update on Recreation Passport Program for the State Parks and the participation numbers within Oakland County Parks. .n (Commission Meeting, October 5, 2011) -- OCRP Planning Section has started the Master Plan for Red Oaks which will include Madison Heights Nature Center. Tentatively planning to bring everything back to the Commission at the meeting in April 2012 with approval in May 2012. -- Staff has begun scaling back operations at Wint Nature Center; plans will be finalized by January 2012. A follow-up report will be made to the Commission. -- Chairman Fisher and Staff Member Brittany Bird were speakers at a Wetland state conference. -- Golf operations and pro shop are in the process of doing their year-end evaluation. They are waiting for year-end fiscal numbers and will bring this to the Commission in November or December. Numbers are down from January thru July 8.2%. Huron Clinton has indicated they are down much more than that due to flooding. OLD BUSINESS: There was no old business to address. NEW BUSINESS: There was no new business to address. Meeting adjourned at 10:40 a.m. J. David VanderVeen, Secretary Vicky Valko, Recording Secretary 4-7 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Jeff Phelps, Supervisor of Fiscal Services Submitted: November 2, 2011 Subject: NSF Check Write Off for 4th Quarter FY2011 INTRODUCTION AND HISTORY Attached is a copy of the OCPR Uncollectible Non -Sufficient Funds (NSF) Check Listing for 4th Quarter FY2011 for the Parks and Recreation Department. This is a "receive and file" item only. You will need to sign the listing and forward it to Jeff Phelps for Tim Soave's approval and presentation to the Board of Commissioners with the Quarterly Forecast Report. MOTION Move to receive and file the OCPR Uncollectible Non -Sufficient Funds NSF Check Listing for 4th Quarter 2011. 7 A-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY2011 Non -Sufficient Funds (NSF) Check Listing Julv 1. 2011 - September 30. 2011 - Name Budget bate Month Receipt Month Letter Referred (Last, First) Center NSF Amount * Replaced I Number 1$25Fee Pa,d? Written -off I Sent I to'OCCC Brennan ADD 07/15/11 30.00 n/a Benmark, Dorothy A. GRV 08/09/11 194.00 n/a Total $ 224.00 n/a no 08/11 07/19/11 n/a n/a no 08/11 08/10/11 08/26/11 * Uncollectible NSF checks of $100 or more are referred to Oakland County Corporation Counsel (OCCC). Oakland County Fiscal Services Policy: If it is determined that a receivable is uncollectible, then amounts up to $1,000 may be written off by approval of the manager of Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners' approval. Authorized by: 7A-2 D:\$Data\My documents\Brian\Cash Management\NSF Checks\OCPR Uncollectible NSF Check Listing -write off.xlsx FY2011-Q4 10/24/2011 8:42 AM OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA NOVEMBER 0, 2011 AGENDA ITEM NO. 8 AA PARKS OPERATIONS & MAINTENANCE To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Jim Dunleavy, Chief of Parks Operations & Maintenance Submitted: November 3, 2011 Subject: Recognition — Independence Oaks Nordic Ski Patrol Jon O'Dell, Patrol Director INTRODUCTION AND HISTORY Jon O'Dell, Patrol Director for Independence Oaks Nordic Ski Patrol, will be presenting the Oakland County Parks Commission with an award that was presented to the Independence Oaks Nordic Ski Patrol for "Region Outstanding Small Patrol". Jon O'Dell was also awarded "2011 Outstanding Nordic Patrol Director". OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA NOVEMBER 9, 2011 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: November 3, 2011 Subject: Recognition — Oakland County Fair Association, LC Scramlin INTRODUCTION AND HISTORY AGENDA ITEM NO. 8 A- 2 ADMINISTRATION Mr. LC Scramlin will be at the Commission meeting on November 9, 2011 to make a presentation to Jim Dunleavy, Chief of Parks Operations and Maintenance - North District. AW NOVEMBER 0, 2011 IGMAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 8 B INTERNAL SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative Submitted: November 3, 2011 Subject: Approval of 2012 Contract for Sheriff Law Enforcement Services INTRODUCTION AND HISTORY Oakland County Parks and Recreation has historically contracted for law enforcement patrol services with the Oakland County Sheriff's Office. The purpose of the contract is to provide our visitors with a safe and enjoyable experience, with trained professional law enforcement personnel providing the patrol duties within the parks. The contract is for a one (1) year time period beginning January 1, 2012, and ending on December 31, 2012. In this contract the Parks and Recreation Department will pay a monthly rate of $29,043 to cover one (1) Sergeant and two (2) Deputy I's, and all of their operational costs. The hourly rate for each Part -Time Non - Eligible (PTNE) Deputy II is $18.66, The hourly rates for each Part -Time Non -Eligible (PTNE) Deputy I and each Part -Time Non -Eligible (PTNE) Mounted Deputy is $16.31. Overtime rates are as follows: Sergeant $79.90; FT Deputy 1 $51.69; PTNE Deputy II $27.99; and PTNE Deputy I/Mounted Deputy $24.46. These rates are consistent with the rates as established by the Oakland County Board of Commissioners for the local units of government. Both Corporation Counsel and Management & Budget have reviewed the attached contract and rates. ATTACHMENTS - Oakland County Parks and Recreation Commission Contract for Sheriff Law Enforcement Services 2012 STAFF RECOMMENDATION The staff recommends approving the attached contract with the Oakland County Sheriffs Office for Law Enforcement Services with the Parks & Recreation Commission for 2012. MOTION Move to approve the contract with the Oakland County Sheriffs Office for Law Enforcement Services with the Parks & Recreation Commission for 2012, with the rates as follows: a monthly rate of $29,043 for one (1) Sergeant and two (2) Deputy I's and all of their operational costs. The hourly rate for each Part -Time Non -Eligible (PTNE) Deputy II is $18.66. The hourly rates for each Part -Time Non -Eligible (PTNE) Deputy I and each Part -Time Non -Eligible (PTNE) Mounted Deputy is $16.31. Overtime rates will be: Sergeant $79.90; FT Deputy 1 $51.69; PTNE Deputy II $27.99; and PTNE Deputy I/Mounted Deputy $24.46. MM Contract Sheriff Parse Dop 20,12.doc OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES 2012 This OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES (hereafterthe "CONTRACT") is made and entered into between the Oakland County Sheriff (hereafter the "SHERIFF") and the Oakland County Parks and Recreation Commission (hereafter the "COMMISSION"). 1. The Sheriff agrees to provide professional Law Enforcement Services in those County - owned parks under the control and supervision of COMMISSION. Law Enforcement Services, for all purposes under this CONTRACT, shall mean the enforcement of state statutes, County ordinances, and valid COMMISSION rules for the protection of persons and property, including the writing of tickets. To perform all of the Law Enforcement Services contemplated under this CONTRACT, the SHERIFF agrees to assign SHERIFF's Deputies in the Numbers and Ranks described below and supply all necessary equipment, communication devices, and other tools and supplies required by any SHERIFF's Deputy in order to perform such Law Enforcement Services. 2. The COMMISSION agrees to reimburse and pay the SHERIFF (via journal entry or check payable to: "County of Oakland") for the Law Enforcement Services of the One (1) Sergeant and Two (2) Deputy I's at the applicable Monthl Rate, shown in the Table below, for each month or pro- rated portion of any month provided under this CONTRACT. For the each of the thirty-one (31) Park Deputy's and each of the twenty-eight (28) Mounted Deputy's Law Enforcement Services, the COMMISSION agrees to reimburse and pay the SHERIFF, as above, for each Hour of each Park Deputy's and Mounted Deputy's Law Enforcement Services provided under this CONTRACT at the Hourly Rates shown below. For any Sheriffs Deputy Law Enforcement Services beyond the normal work day or work week, where any such Services were provided or paid for by the SHERIFF on an overtime basis, the COMMISSION agrees to pay the SHERIFF, as above, at the applicable hourly Overtime Rate(s) for each Rank(s) shown below. Rates for Services in Calendar Year 2011 Monthly Rate for each Sergeant and Deputy I's $29,043 Hourly Rate for each PTNE Deputy II $18.66 Hourly Rate for each PTNE Deputy 1 $16.31 Hourly Rate for each PTNE Mounted Deputy $16.31 Hourly Overtime Rate(s) Sergeant $79.90 Deputy 1 $51.69 PTNE Deputy II $27.99 OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES 2012 Page - 1 of 3 8 B-2 Contract Sheriff Park Dep 2012.doc PTNE Deputy 1 $24.46 Mounted Deputy $24.46 3. The assignment of any and all Deputies, the hours of work, the control and supervision of all the Deputies, the standards of performance, the discipline of any and all Deputies, and all other matters incident to the performance of any Law Enforcement Services by any SHERIFF's Deputy in any County park under this CONTRACT shall, at all times, remain with the SHERIFF. The standards of performance of Deputies assigned to County parks, however, shall not be lower than that furnished other jurisdictions in Oakland County. 4. Any Law Enforcement Services beyond the scope of this CONTRACT may be made available upon request to the SHERIFF. Any additional Law Enforcement Services are to be paid at the Overtime Rates shown above or, if performed by a Park Deputy on a non -overtime basis, then at the Regular Hourly Rate shown above. 5. If, for any reason, the COMMISSION determines that the above Number of SHERIFF's Deputy Law Enforcement Services are not required for any particular scheduled shift or day, it shall communicate its request for a reduction in services to the SHERIFF who shall adjust Deputy schedules accordingly. The COMMISSION shall, nevertheless, be liable to reimburse the County for any costs incurred by County in paying any Deputy any minimum call -in time or overtime hour(s) guaranteed under any applicable union or employment contract as a result of any such schedule change. 6. Either Party can cancel this CONTRACT by delivering written notice to the other party fifteen (15) days prior to the proposed cancellation date contained in this notice. 7. This CONTRACT will be effective January 1, 2012, and shall remain effective continuously until it terminates on December 31, 2012. This CONTRACT shall supercede any and all prior understandings or contracts between the Parties for any SHERIFF's Deputy Law Enforcement Services, This CONTRACT encompasses the entire and complete agreement between the Parties for any SHERIFF's Deputy Law Enforcement Services. 8. The SHERIFF reserves to himself all rights and obligations relating to the provision of any and all police and/or governmental Law Enforcement Services. This CONTRACT does not, and is not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either the SHERIFF or the COMMISSION. 9. For and in consideration of the mutual promises, acknowledgments, representations, and agreements set forth in this CONTRACT, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the COMMISSION and the SHERIFF hereby agree and promise to be bound by the terms and provisions of this CONTRACT. OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES 2012 R,ige-2of3 8 B-3 Contract Sheriff Park Dep 2012.doc IN WITNESS WHEREOF, Gerald Fisher, Chairperson, OAKLAND COUNTY PARKS AND RECREATION COMMISSION, hereby acknowledges that he has been authorized by a resolution of the COUNTY Commissioners to execute this Contract on behalf of the OAKLAND COUNTY PARKS AND RECREATION COMMISSION and hereby accepts and binds OAKLAND COUNTY PARKS AND RECREATION COMMISSION to the terms and conditions of this CONTRACT on this day of 12011. WITNESS: LCA OAKLAND COUNTY PARKS AND RECREATION COMMISSION in Gerald Fisher, Chairperson, Oakland County Parks and Recreation Commission IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the Oakland County Sheriff, a Michigan Constitutional Officer, hereby accepts and binds the Office of the Oakland County Sheriff to the terms and conditions of this CONTRACT on this day of , 2011. WITNESS: SHERIFF, COUNTY OF OAKLAND, a Michigan Constitutional Officer MICHAEL J. BOUCHARD, Sheriff, County of Oakland OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES 2012 Page - 3 of 3 8B-4 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Jeff Phelps, Parks Financial Coordinator Submitted: November 2, 2011 Subject: Proposed OCPR Commission Policy for Operating & Capital Fund Reserves (Informational Item) INTRODUCTION AND HISTORY At the request of the Parks and Recreation Commission Executive Committee a Reserve Policy was drafted and is submitted to the Parks Commission as an informational item. This policy outlines eight elements (Statement of Purpose, Policy, Definitions, Funding, Procedures, Uses, Governance and Authorization of Drawdown from the Operating Reserve) for discussion by the Board. The policy states Fiscal Services will provide a pro -forma Unrestricted Net Asset report during the budget process to assist in asset planning and component levels of Unrestricted Net Assets balance sheet account: (Operating Reserve, Capital Reserve, and Amount Available for Capital Improvement Plan). - Historically the Operating Reserve has been set at 25% of the Operating Budget; FY 2012 = $5,750,000 The Capital Reserve: FY 2010 = $6,750,000, FY 2011 = $6,500,000 and FY 2012 = $7,000,000. Amount Available for Capital Improvement Plan = Unrestricted Net Assets (—) Operating Reserve (—) Capital Reserve. For FY 2012 this amount is $12,352,858. ATTACHMENTS - Parks and Recreation Commission — Reserve Policy STAFF RECOMMENDATION The staff recommends receiving and filing this informational item. Consensus suggestions from the Commission meeting will be incorporated into the draft and submitted for approval at the December Commission meeting. 8 C-1 I. STATEMENT OF PURPOSE: The Unrestricted Net Asset Policy (UNAP) serves the function to assist in determining the dollar amount of the Unrestricted Net Assets found in the Comprehensive Annual Financial Report (CAFR) allocated to Operating Reserve, Capital Reserve and Capital Improvement Plan. II. POLICY The general purpose of the reserve is to help to ensure the long-term financial stability of the organization and position it to respond to varying and unexpected economic conditions and changes affecting the organization's financial position and the ability of the organization to continuously carry out its mission. The Parks & Recreation Commission will maintain a Board -Designated Operating Reserve Fund to achieve the following objective(s): 1. To enable the organization to sustain operations through delays in payments of committed funding and to accept reimbursable contracts and grants without jeopardizing ongoing operations; 2. To promote public confidence in the long-term sustainability of the organization by preventing chronic cash flow crises that can' diminish its reputation and force its leaders to make expensive short-term crisis -based decisions. III. DEFINITIONS Definitions: Unrestricted Net Assets is the amount equal to the Total Assets minus the sum of Non -Current Assets and Liabilities, as described in the County's CAFR. From this amount Unrestricted Net Assets are categorized as: • Operating Reserve - amount in reserve available to meet varying, unexpected or emergency operating requirements. • Capital Reserve - amount in reserve available to meet varying, unexpected or emergency capital acquisitions. • Amount Available for Capital Improvement - perpetual amount to fund capital projects. IV. RESERVE FUNDING 1. Surplus from annual operations - Financial trends disclose that operating expense favorability is the primary means of replenishing the Unrestricted Net Asset account. 8 C-2 erti€}l1 Page 2 of 3 Commission servePoll , Likewise, unrestricted net assets and operating reserves are depleted through annual deficits of revenues under expenses. 2. Projects which would create or increase revenue, reduce expenditures or otherwise create a situation where revenues exceeded expenditures would also contribute to the maintenance of the account. 3. Contributions 4. Unused and unrestricted capital acquisition funding included in the annual cash operating budget (may need board action to re -designate) 5. Borrowing funds from the County's Delinquent Tax Revolving Fund for one-time expenditures, as specified in the County's General Appropriations Act. V. PROCEDURES During each budget process, Fiscal Services will provide a pro -forma Unrestricted Net Asset report detailing the anticipated account balance based on the proposed budget to assist in asset planning. Determining the Reserve amounts: Operating Reserve - The portion of unrestricted net assets not designated by the Parks and Recreation Commission. The amount is to be set at 25% of the current year Adopted Budget, reflecting required funding from the period 10/1 thru 12/31 while tax revenue is being collected. Capital Reserve - An amount set at between 25% and 30% of the Operating Budget. Amount Available for Capital Improvement Plan - Comprises of the following components: a. Project Estimated Cost and Adjustments b. Impact of budgeted account specifically used to fund the Capital Improvement Plan c. Capital Equipment Budget Plan and Allowance d. Grants and Contributions e. Unfunded future year projects 8 C-3 Date Adopted: Dated Revised: Policy Parks and Page 3 of 3 Recreation QAKLAND Reserve Po1icy Uirestricted Net Asset Policy (UNAP) VI. USES Provide a funding source for extraordinary or unplanned capital purchases as approved by the Board. Make up the budget gap when operating expenditures exceed operating revenues. VIL GOVERNANCE It is recommended the level of reserves be reviewed as part of the annual budget process. Management monitor the balance on an ongoing basis and report to the board any significant variations from the target balance as part of the regular financial reporting to the Board. VIIL AUTHORIZATION OF'DRAWDOWN FROM THE OPERATINGRESERVE FUND Decreases of the fund from the established target level are not recommended except under extraordinary circumstances. A drawdown from the fund that will not or cannot be replaced with operating funds in the current fiscal year must be approved by a majority of the Board, either a majority of the votes of a quorum present at a regular Board meeting or by a 2/3 majority of the Board if such vote is conducted by other means. 8 C-4 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA NOVEMBER J, 2011 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: November 3, 2011 Subject: Presentation —Waterford Oaks Master Plan INTRODUCTION AND HISTORY AGENDA ITEm No. ADMINISTRATIOS Donna Folland, Parks & Recreation Project Advisor, and Jon Noyes, Supervisor - Parks & Recreation Planning, will attend the Commission meeting on November 9, 2011 to make a presentation to the Commission on the Waterford Oaks Master Plan. This will be to get Commission's input on the Master Planning process and to provide any comments regarding the proposed Waterford Oaks Master Plan back to Donna Folland in the next 30 days. :m Waterford Oaks Master Plan 2012-2021 1 Executive Summary (November 3, 2011) 1.1 Introduction to the Waterford Oaks Master Plan Development of a Model Process With the completion of the Waterford Oaks Master Plan, we are launching a system -wide, collaborative master plan process that includes systematic evaluations and regular updates to both park master plans and respective facility business plans. Waterford Oaks has been the crucible for development of a new master plan template that will streamline the gathering and analysis of information and development of concepts and strategies for future park master plans. How to Use this Master Plan The purpose of the Waterford Oaks Master Plan is to provide staff, park users and the public with a clear vision of the desired character and future direction of Waterford Oaks. The plan will also provide the Oakland County Parks Commission with a framework for making decisions regarding capital improvements, business plans and other actions requiring Commission approval. The plan is designed to provide easily accessible information about guiding principles, site characteristics, the park vision and business strategies that will inform business plans and requests for proposals as the facility concepts are implemented. The modular structure of the master plan makes it easy to extract specific sections as stand-alone documents. Content's 1.1 Introduction to the Waterford Oaks Master Plan 1.2 Adoption of the Master Plan 1.3 Implementing the Master Plan 1.4 Measuring Our Progress 1.5 Introduction to Waterford Oaks County Park and Facilities 1.6 Guiding Principles 1.7 Master Plan Vision 1.8 Waterford Oaks Facility Map and Proposed Facility Concepts 1.9 Summary Table of Facility Concepts and Staff Recommendations 1.10 References Master Plan Chapters and Appendices The Waterford Oaks Master Plan contains 9 chapters and 4 appendices. Sources of information used to prepare the master plan include: site visits; map and GIS data; point -of -sale; CAMS and other OCPR data; staff meetings and interviews; community -wide surveys; public and partner agency comment; existing design and planning documents; internal reports; and government and professional publications. Chapter 1: Executive Summary Chapter 2: Planning Process Chapter 3: Site Analysis Chapter 4: Community Context Chapter 5: Guiding Principles Chapter 6: Master Plan Vision Chapter 7: Facility Concepts Chapter 8: Implementation Chapter 9: Evaluation =AKLAND 1<1111I i 1 Appendix A: Historical Resources Appendix B: Demographic Trends Appendix C: Community and Regional Planning Appendix D. Related Recreational Resources Executive Summary (November 3, 2011) — 1 8 D-2 Waterford Oaks Master Plan 2012-2021 1.2 Adoption of the Master Plan This draft master plan has been prepared by the Planning Section in collaboration with all staff departments. It has been reviewed by the Administrative Management Team (AMT) and is now presented for Commission concept review and public comment. The steps leading to adoption of the master plan are summarized below. Concept review by OCPRC on November 9, 2011 Chapter 1— Executive Summary will be provided to the Commission both in hard copy and electronically by November 3. This chapter contains a concise summary of the entire document. The entire draft master plan can be downloaded at: littt)'//www clestinatlonoaklaI11401n/narknlanning/Pastes/Master Plans,asi)x. Hard copy of the entire master plan is available upon request. With concept approval of the master plan, the Commission is approving staff to proceed with the 30-day public comment period. Commission members are invited to provide comment on the master plan to Executive Officer Dan Stencil by December 16. Public Comment Period from November 14 through December 16 The draft master plan and a link to an online survey will be available for download on DestinationOakland.com. A hard copy will be available for review at OCPR's Administrative Office, with blank cards for reviewers to write comments. E-mail notifications requesting review of the plan and feedback will be sent out to select public agency partners, individual park patrons and user groups. A paid advertisement will be placed in the Oakland Press. Additionally, social media will be utilized, via Facebook and Twitter, to announce request for review and comment. Final Revision of Master Plan The master plan will be revised by staff to incorporate comment from the public and the Commission. Parks Commission Review and Public Hearing on January 11, 20121 The public hearing will be announced using the same communication strategy as the 30-day public comment period. At the regular Parks Commission meeting, members of the public will have a chance to provide additional comment on the master plan. Master Plan Adoption The Commission will be asked to formally adopt the final revision of the Waterford Oaks Master Plan 2012-2021 as the park's guiding document. It is anticipated that this will happen at the same meeting as the Public Hearing. By adopting the master plan, the Commission approves: ■ Vision for the park— how the OCPRC will meet recreational need within this park ■ Overall business strategy — how we will make the park sustainable ■ Concepts for individual facilities — how we plan to use each facility and how each will contribute to the sustainability of the park Please note that this approval does not obligate the Commission to specific staff recommendations for facility development, programs, and business practices — but acknowledges that these recommendations are important to planning the implementation of facility concepts. All implementation actions will be associated with a facility business plan, with certain projects requiring Commission approval on a case -by -case basis. See Chapter 2 — Planning Process for a detailed description of OCPRC's 10-step master planning process. 1 Subject to Commission approval of 2012 meeting schedule Executive Summary CA ND (November 3, 2011) — 2 @I I I , , � rq 8 D-3 Waterford Oaks Master Plan 2012-2021 1.3 Implementing the Master Plan The master plan analyzes current conditions, identifies opportunities Pleases of Facility Business Plan Implementation to provide recreational resources, and identifies general processes for implementation. Timelines for development and financial Years 1- 3 projections are not included, but are provided by the facility business Assessment Phase - Maximize the value of plans and budget forecasts. High financial investment projects existing resources ✓ Preliminary business plan (major maintenance and capital improvement projects) will be ✓ Programs, business strategies, operations identified in the facility business plans and budget forecasts and and routine maintenance brought before the Commission for approval on a case -by -case basis. ✓ May include major maintenance ✓ Evaluation of performance metrics Facility Business Plan Each facility business plan will determine the scope of facility Parks Commission Decision Point: The facility planning and establish performance metrics for outcomes. The may remain in the Assessment Phase, move on facility business plan will identify four phases of implementation (see to the Sustainability Phase, or the decision may sidebar). A preliminary version of the facility business plan will be be made to plan for managed obsolescence and created within two months after master plan adoption. subsequent removal of the facility. Years 4 - 6 Budget Forecast Sustainability Phase —Strategically invest in Capital improvements and major maintenance costs will be the facility to increase attendance and estimated and incorporated into the 15-year management plans and generate revenue budget forecasts for major maintenance (OCPRC, June 1, 2011) and ✓ Full facility business plan capital improvements (OCPRC, June 1, 2011) . Budget forecasts may ✓ Programs, business strategies, operations be adjusted as detailed design documents and project budgets and routine maintenance become available. Budget forecasts for facilities in this master plan ✓ May include initiation of capital will be available within six months or by the next budget cycle after improvements and major maintenance ✓ Evaluation of performance metrics master plan adoption. Parks Commission Decision Point: The facility Implementation of Programs, Business Strategies, Operations and may remain in the Sustainability Phase or move Routine Maintenance on to the Enhancement Phase. The majority of actions implementing the facility business plan will involve new strategies in the maintenance and operation of facilities Years 7-9 and innovation in recreational programming and business practices. Enhancement Phase — Bring the facility to The funding needs for these activities will be addressed within completion as envisioned in the master plan existing budget constraints. Needs for additional funding will be ✓ Updated facility business plan ✓ Programs, business strategies, operations addressed as part of the annual budget planning cycle. and routine maintenance Implementation of Capital Improvements and Major Maintenance ✓ May include completion of capital improvements and major maintenance Staff works with qualified design consultants from other county ✓ Evaluation of performance metrics departments and/or outside private firms to develop engineering and design documents. Funding for these projects is addressed Year 10 within the capital improvements budget, with individual line items Preparation of New Park Master Plan for each project. See Chapter 8 — Implementation for detail regarding facility implementation and staff procedures. -AKLAND Executive Summary (November 3, 2011) — 3 8 D-4 Waterford Oaks Master Plan 2012-2021 1.4 Measuring Our Progress Establishment of Performance Metrics The facility business plan will indicate performance metrics that will be used to evaluate the outcomes of facility development. These may include revenue to expense outcomes, vehicle and visitor counts, user surveys, staff and visitor observations, and factors that serve to off -set operational costs, such as partnerships and earned income. A required performance metric for all facilities will be the tracking of the implementation of individual master plan recommendations, which will also be provided to the Commission annually (Annual Master Plan Tracking Reports). Evaluation of Performance Metrics An evaluation of performance metrics will be conducted at the end of each phase of facility business plan implementation and provided to the Commission. Performance metric evaluations will be used to inform updates to the business plan and the preparation of the next park master plan. Updates to Facility Business Plans The evaluation of performance metrics, along with input from staff and the community, will inform and guide the updates that are made to facility business plans in each implementation phase. This requirement for systematic evaluation acknowledges the dynamic nature of facility planning. It also ensures that our strategies adapt to the results of the previous phase; incorporate new information and technology; and acknowledge any changes that may have occurred in the community. See Chapter 9 — Evaluation for more detailed on annual master plan tracking and performance metrics. 1.5 Introduction to Waterford Oaks County Park and Facilities Waterford Oaks County Park is located in the heart of Oakland County. The park has a rich and varied landscape and has historically offered diverse and multi -seasonal recreational activities — but has also been a `hidden gem', with less than optimal use of the facilities throughout the year. See Chapter 4 — Site Analysis; and Chapter 7 — Facility Concepts for an analysis of the resources at Waterford Oaks. Waterford Oaks was established in 1967 with the purchase of the land and buildings of the Evangelical Missionary Church, which is now where the Administrative Complex is located. The acquisition of parcels has continued through 2009, bringing the total park acreage to 185 acres. See Appendix A — Historical Resources for a synopsis of land use and ownership changes illustrated by a series of historic aerial photographs, plat maps and topographic maps. The master plan identifies eleven existing or proposed facilities. See Chapter 7— Facility Concepts for an analysis of current conditions, vision, business strategy, and detailed staff recommendations for each of the eleven facilities. ■ Roadways and Parking (Section 7.2) ■ Trails and Non -Motorized Access (Section 7.3) ■ Natural Areas (Section 7.4) ■ Waterpark (Section 7.5) ■ BMX Complex (Section 7.6) ■ Lookout Lodge Complex (Section 7.7) Executive Summary (November 3, 2011) — 4 ■ Alliance Drive Acquisition (Section 7.8) ■ Paradise Peninsula (Section 7.9) ■ Greenhouse Complex (Section 7.10) ■ Administrative Complex (Section 7.11) ■ Oakland County Market (proposed) (Section 7.12) -AKLAND 1 LT + ' _ ' ML 8 D-5 Waterford Oaks Master Plan 2012-2021 1.6 Guiding Principles The guiding principles lay the foundation for the master plan vision and facility concepts. Not to be confused with best practices or specific facility recommendations, they describe broad concepts and long-term outcomes that will help us not only create a great park — but a park that has a lasting positive influence on our communities and their residents. The guiding principles are supported by the vision and strategies outlined in the 2008 Strategic Plan (Pros Consulting, April 2008) and are organized according to the Strategic Park Initiatives (OCPRC, 2010). The Strategic Park Initiatives are organizing tools that help us to clarify the intent of the work of OCPRC and effectively communicate our successes and future direction. The guiding principles are listed at the right. See Chapter 5 — Guiding Principles for detailed descriptions of the guiding principles and their relationship to the Strategic Park Initiatives. 1.7 Master Plan Vision With this master plan, we explore our opportunities to improve existing facilities and services and enhance the experiences of our community. The master plan offers a vision of Waterford Oaks as an innovative, regional recreation showcase where families and groups gather in any season to enjoy diverse recreational experiences — all conveniently accessed from the trail system and a proposed centralized parking lot. The vision highlights the opportunity to improve connectivity between facilities, thus encouraging visitors to explore multiple park facilities, stay for a longer visit, and plan future gatherings — social, family or business — around a visit to Waterford Oaks. The park is close to urban areas and is therefore uniquely poised to promote aspects of walkable communities and meet the recreation needs of urban residents. As a regional park, Waterford Oaks can and should remove barriers to recreation and better meet the recreational needs of diverse populations and individuals or groups with special needs. Recreational programs will encourage healthy lifestyles, supporting the Waterford Oaks vision as a four -season destination where quality recreational experiences are waiting for you whether you spend an hour or spend the day. Waterford Oaks Master Plan Guiding Principles Understand and Enhance the Character of the Park . Preserve, Maintain and Create Natural Areas 4. Help People Become Healthier '. Improve Access to Recreation .. Develop Facilities that Protect and Improve the Environment :• Plan for Successful Outcomes See Chapter 6 — Master Plan Vision for a detailed description of the master plan vision and overall business concept. -AKLAND V : i ML Executive Summary (November 3, 2011) — 5 1 W. Waterford Oaks Master Plan 2012-2021 1.8 Waterford Oaks Facility Map and Proposed Facility Concepts Roadways and Parking See Chapter 7- Facility Concepts for an analysis of current conditions, vision, business strategy, and detailed staff recommendations for each of the eleven facilities. Centralized parking lot(s) ,�, r 41- Re -designed entrance drive � ; �' ' .car ,�•��� /' R � tr ..Y j t `` '�� ,'41 Contact station with drive -up window BMX Complex .f ai•�I`'� T Y S.a -�,s : '°� Revenue from annual and day motor vehicle passes n t 5 i i. • Better integration with other facilities �. - 14- r. '. � - � • �' ., , `+ i� °°'fff - _ ��•- '� t� y Revenue from activities usinghardsca a surfaces • Increased revenue by marketing to new audiences ,�,_' _ ° �* �•� `'"^� ` • ° * p • Increased revenue by improving activity offerings and t � �� a .... expanding picnic and event camping opportunities waL f f Trails and Non -Motorized Access a Increased connectivity between facilities Better access to public transit Increased educational and interpretive elements WaterparkY �_ • New theme clearly distinguishing from Red Oaks _7�w' �.,, .I ..;,L+ Y, / Revenue from equipment rentals • Improved bathhouse and concession • New recreational elements f' • :4•- r.1 N _ r Alliance Drive Acquisition • Increased revenue from improved food service, picnic ° t`�°° - y Off -leash recreation areas shelter rentals and sales of convenience items Q - czr� ;` }�i 3+• - \� /r,_ On -leash commons area ik{ ';-�• aC� � y'rr- ;�.,.;� 0 :.; '•rr? i � 1-d � __ / Revenue from admission fees or annual memberships - - sl r �•-F:•� .?r� , - r,�t - Revenue from facility rentals, food concessions and Greenhouse Complex I �� ..�1 . s .. "'i• .q '^�^ • -. •r i+ ""rig �_• convenience Items Expansion of community gardens and education �• y�.. .: d Promotion of healthy eating and access to local food ° -r f" j _ _ _ .:. f.:•+': V • Cost savings by producing plant material for park >• ,, r- w, Lookout Lodge Complex system Repaired toboggan run and improved Lookout Lodge JV r rJ Addition of new activities in four seasons 7 2 �.v,� vGa-.- ,ram L- �;` Improved picnic and beach volleyball areas Paradise Peninsula Increased revenue by better year-round use of facility b4 • Additional play elements - by . d r� .� li �.� / _ - _ ya "6. Revenue from equipment rentals and food concessions • Increased use through targeted marketing of barrier- -'--Y� free characteristic r .. F (` - ~ I . r,�" '•y �';_ 7-' .? • Increased revenue through expanded picnic and event r �t,fi r r C ��y��V r /e=' - - _ �{ f r f - Y (' Natural Areas ,* opportunities IRS -i ! •' .. J. r, g 1 rr a Enhancement of all facilities with natural beauty _ /� f- • o - � 1 • 4 Protection of water quality and green infrastructure •-i`17 y - r !•,,. !`ft - r• Important educational resource for communities rr. G' r ��� +✓ �' r - i Cost savings by providing ecological services Administrative Complex- r • Creative and productive environment for staff • Attractive meeting space for developing relationships Oakland County Market (proposed) with businesses, recreational partners and funders- - *"+� ✓ I+'� '" ,,., _ TransfertoOCPRCmanagement • Cost savings through increased productivity and using - f .Va •, l - r ' .i •'e - Increased non -motorized connectivity with Oakland facilityto host trainings and staff development rC • f^ f i. r i'� c. County Service Center campus and main park opportunities s it. ; �' - 4 , a - . , }4` or i 4 Increase in market day visitors C�� ?�'r- �",.`�„f% f i - J . �. R 7 { ra r ;Y �� '�"`t?k' Increased non -market day use of facility Y._ Qa . ..r� i .. - • Y g .I�-_.�'""'1°.. Promotion of health eating and access to local foods Executive Summary —AKLAND (November 3, 2011) - 6 All 11 1, + ° Waterford Oaks Master Plan 2012-2021 1.9 Summary Table of Facility Concepts and Staff Recommendations See Chapter 7- Facility Concepts for an analysis of current conditions, vision, business strategy, and detailed staff recommendations for each of the eleven facilities. Facility Concept Facility Development Recommendations Program Recommendations Business Strategy Recommendations Create centralized parking that supports multiple facilities Fl. Create centralized parking P1. Host recreational activities and events requiring B1. Offset costs with revenue generated with day passes with alternating seasons of use. Redesign the entrance F2. Reconfigure main entrance drive hardscape and annual motor vehicle permits drive that accommodates a new contact station and F3. Install contact station with drive -up window P2. Host events with overnight (event) camping B2. Bring new groups of park users into the park through -o increases visibility of facilities and the park's natural beauty. F4. Encourage circulation of visitors between multiple innovative recreational use of hardscape Improve cost recovery and sustainability for all facilities in facilities B3. Promote park facilities from roadways and parking lots the park by increasing convenience of access to facilities. F5. Protect water quality B4. Promote park facilities, events and specials at contact v' Increase revenue through the sale of motor vehicle passes station o o: ad use of hardscapeforsports events. n F6. Design a portion of parking area to accommodate event camping w Increase connectivity between facilities to promote the Fl. Design trails to meet minimum needs of park -users P1. Create additional interpretive signage and media Bl. Reduce costs through donations " a 'whole park' experience and make the park more accessible F2. Increase park access B2. Develop and promote equipment rental and guided v to pedestrians, public transportation users, and non- F3. Increase connectivity between facilities tours o motorized vehicle users. Improve cost recovery and F4. Expand paved or improved surface trail loop B3. Promote trails as part of an al) -day multi -facility 00 o 2 sustainability for all facilities in the park by increasing use of F5. Correct trail erosion experience `o multiple facilities. Increase revenue through rental of F6. Reconstruct boardwalk 64. Promote trails as ahigh-quality experience funded by C7 Z equipment for trail use. parks millage ( a F7. Consider adding amenities that enhance interpretive n Cb use of trails 135. Encourage use by local walking clubs r FS. Evaluate existing trails according to ADA guidelines Enhance the character of all facilities with views of and F1. Consider natural resource management in development P1. Showcase stormwater best management practices B1. Reduce costs of management by soliciting donated access to natural areas and contribute to the protection of of all facilities P2. Expand interpretive services to various school grade labor, material and in -kind services water quality and regional green infrastructure. Provide F2. Preserve and improve ecological Integrity of natural levels B2. Market the natural areas to create public awareness of ecological services that reduce maintenance costs (such as areas high -quality basic experiences funded by the parks millage stormwater retention). Feature beauty and character of P3. Continue Stream Leaders partnership forwater quality v natural areas in marketing of facilities. F3. Correct erosion along Telegraph Road monitoring 63. Market the natural areas to showcase stormwater best a - F4.Obtain Michigan Turfgrass Environmental Stewardship P4. Promote facility to various natural resource interest management practices Program (MTESP) Certification groups z F5. Allocate funding for natural areas to highest quality P5. Explore new educational partnership areas first P6. Expand interpretive activities F6. Invest in management of roadside areas as public demonstration areas -AKLAND Executive Summary AIIIIIIJ , + _ N ,4.1 (November 3, 2011) - 7 Waterford Oaks Master Plan 2012-2021 Facility Concept Facility Development Recommendations Incorporate replacement of aging and deteriorating infrastructure into a new theme for the waterpark that will clearly distinguish it from Red Oaks Waterpark and encourage visitors to enjoy a full -day whole park experience. Increase revenues by adding more convenience items, improving food service, and promoting rental of picnic facilities. Build on the local pride of the facility and provide better integration with other facilities. Increase revenue by providing event camping as part of the centralized parking concept. Layout of the facility may be impacted by design of centralized parking. Incorporate repair of toboggan run, improvements to Sledding Hill and Lookout Lodge, and proposed Skating Rink to create a signature wintertime destination. Include enhancements to non -winter use of facility. Increase revenue by increasing the duration of use in each season, nighttime use and through rental of sports equipment and improved food service. Executive Summary (November 3, 2011) —8 F 1. Consider effect of proposed centralized parking and main entrance drive F 2. Replace existing parking lot F 3. Enhance facility connectivity F 4. Develop a new concept for selection and layout of recreational features F S. Improve or replace bathhouse/concession building F 6. Add family restrooms F 7. Separate plumbing and filtration between Kiddie Pool and Ragin' Rapids F 8. Increase picnic opportunities F 9. Evaluate fences and replace as needed F 20. Create barrier -free transitions between facility components Fl. Consider effect of proposed centralized parking and main entrance drive F2. Evaluate alternate location of BMX track for the potential of a future phase of centralized parking F2. Improve Parkview Picnic Shelter F3. Make provisions for event camping for large BMX events with centralized parking F4. Consider adapting the track for use with mountain bikes FS. Consider additional amenities or activities for kids when they are not riding F6. Evaluate need for fences and locked gates F7. Increase the visibility of the facility from the park road Fl. Consider the effect of proposed centralized parking and main entrance drive F2. Repair the refrigerated toboggan run F3. Extend use of Sledding Hill F4. Improve Lookout Lodge FS. Consider ropes courses, zip lines and canopy tours utilizing the refrigerated toboggan run tower F6. Improve Rabbit Run Picnic Area F7. Increase use of Sand Volleyball Courts QFAKLAND Program Recommendations P 1. Continue existing programs P 2. Consider additional programs in response to new and renovated facility components Pl. Explore additional programmatic uses of facility Business Strategy Recommendations B 1. Conduct cost -benefit analysis to compare closing Waterpark during renovation against keeping it open B 2. Identify business practices associated with sustainable operations B 3. Identify barriers to sustainable business practices Bl. Open facility to the park and increase year round use of track and facility B2. Evaluate potential for hosting diverse special events B3. Recruit new riders B4. Recruit business support P1. Increase winter activities options and complement them Bl. Market the wintertime experience and other facility with recreational programs improvements 00 d 1 F_ O Waterford Oaks Master Plan 2012-2021 Facility Concept Design a dog park with both off -leash and on -leash c 4 elements that has features that distinguish it from other M OCPRC dog parks. Admission fees or annual memberships P will offset costs of providing facility. Generate revenue � through facility rentals, food concessions and sale of c convenience items and other merchandise. Part of this °+ area may also be used to locate structures or uses displaced c by creation of the centralized parking area and entrance ¢ drive. 3 c 'a a a °a A a Build on the aesthetics and accessibility of the existing facility by expanding barrier -free and conventional elements of the playscape. Create a proposed "Celebration Grounds" and promote it for weddings, corporate picnics, family and school gatherings. Support the sustainability of the entire park by drawing visitors to barrier -free playscape and social gathering spaces and increase revenues with rentalfees. Develop the concept of horticultural recreation through continued expansion of community gardens and education programs. Support community initiatives that promote healthy eating and local food. Save costs by producing plant material for the entire park system and generate revenue through programming and community garden rental fees. Facility Development Recommendations Fl. Consider effect of proposed centralized parking and re- designed entrance drive F2. Create on -lead commons area F3. Create fenced off -leash dog runs for large and small dogs F4. Create ponds for water play with dogs F5. Provide shade and seating F1. Consider effect of proposed centralized parking and re- designed main entrance drive F2. Expand play features in and around existing playscape F3. Increase picnic opportunities and create 'Celebration Grounds' F4. Create a pedestrian connection between Paradise Peninsula and the Greenhouse Complex F5. Ensure access to all ages and abilities F1. Consider the effect of proposed centralized parking and re -designed main entrance drive F2. Develop a phased operations plan F3. Continue development of the community garden program F4. Create universally -accessible botanical and horticultural features F5. Create a pedestrian connection between Paradise Peninsula and the Greenhouse Complex F6. Consider relocation of freestanding greenhouses F7. Evaluate accessibility of public and educational areas AILAND Executive Summary 1 t I'm (November 3, 2011) - 9 i Program Recommendations Pl. Host fun dog and owner events P2. Host dog training and competition P3. Consider a dog day care program in a later phase P4. Consider formation of a dog park friends group P1. Host summer camp and school activities P2. Extend the season for Platform Tennis Courts P3. Develop interpretive play based on playscape concepts P1. Develop a coordinated facility recreation plan Business Strategy Recommendations B1. Develop a pricing model for dog park admission and membership B2. Develop branding concepts for OCPRC dog parks B3. Market the benefits of annual membership B4. Develop a business model for a dog day care program Bl. Develop a diverse branding and marketing campaign B2. Document growth in participation at facility B3. Explore funding and grant resources for expanding barrier -free features BS. Produce low-cost plant material for entire park system B2. Offset program costs with fees and donations B3. Target public needs that align with funding priorities B4. Focus marketing and branding campaigns on healthy living Vaterford Oaks Master Plan 2012"2021 Facility Concept e creative and entwhere staff are develoPing environm wonmenifor munitV P ro ode an and a positive e^ ortnitles and con and P aKne ships, fundlCgbY host ng trainings Q {ounda and tion x P ve cos succe Tel 5a ue bV Increasing cgenerate re e ershiPS• m corporate P m 'c Facility pevelopmelt 4¢Lammendatl°ns tralized parking and Of Prof°sed Can Consider the effect tudy and uPdate Fl• e drive n spatial s needs main entrant atto and 2o08 Admi^lstr t staffing F2. Reviskt based on torten recommendations uirements e{it term staffing req and sections ben rlong" ments Plan{o aK F3.\Nhtcother FA. Deterern located closer to each oth d meeting space it being a oualiv 01 N°rk an from Fs• EvaluatetVPe it the three staff bw foss and of ActwitV Center ng FB. Consider rep i'ate re .vote rentals RC and create a "l sfer of facilltY to OC can gather to trap ere famllles and frienhealthV {pod' Increase Plan for odng non' atron w ducers and access d tom destination cedmarketinga^ P supP°K' local pro revenuethrough enhanced market da, use of faailltV BXecuttve SUmmaN `November" 2o11) —1Q dlscontinu�ng Pry nalYsis to Inform datlons Program Recomm¢n t and training of devetoP^ien Rice space tion for admiriistrative0 P1. provide a lots arate from volunteers that is Separate F1. site Conduct a comprehensive a and design edestrian cirG°lotion d rty for planning Row an p count, Prope F2_ ImPrOve traRlc adjoining ee fitness e woodlot on and employ Oaks F3��tilizethurCeeducation Waterford athwaV conne��vity `Kith na<ural reso FA. Develop P park rogren"atic marketing Plan P1 Create P guslness StrategV Re �mnrendat;ons o eedng space for devetoPing tional Partners and attractive m with businesses, recrea BS. Provide ships sand seminars bV relation al training funders rofession hos In8 atthe Adnomistrative ComP1eX BB12.,Deln ak maJ f I'l, thm et researth termine lnningw'i InformfutureP °KunoAes arket rig Opp g3 Identify m Waterford Oaks Master Plan 2012-2021 1.10 References OCPRC. (June 1, 2011). Capital Improvement Program Management Plan and 15-Year Forecast. Waterford, MI: OCPRC. OCPRC. (June 1, 2011). Maintenance Management Plan and 15-Year Forecast. Waterford, Michigan: OCPRC. OCPRC. (2010). Oakand County Parks 2010 Annual Report - Stepping up to Change. Waterford, MI: OCPRC. Pros Consulting. (April 2008). Oakland County Parks Strategic Plan. Waterford, MI: OCPRC. CA LAND 1 ':' Executive Summary (November 3, 2011) —11 8 D-12 Waterford Oaks Master Plan November 9, 2011 Concept Review Waterford Oaks Master Pl By creating our park ma plans in-house our inten to become more ... •: Strategic o:. Accountable .: Transparent f �a ster t was Waterford Oaks Master Plan Master Plan Process We became more collaborative We are learning to seek and integrate input at all staff levels and include partners, decision -makers, and the public. Our skill at this will grow! Products Waterford Oaks Master Plan Master Plan Template We became more 4• � r ,li standardized We identified =- standard planning i e WNertord Cak1 M,,W Pt n d<tq 4 to provide and implementation tea!!. wry kun. the P.h., — decsnn kern r h Ge,rvmron Ctne LeshCJ cnaraCteronpfuturt d re 0 W.terfrnd oak:. t'.e plan .III provide t" processes. We akuna county P.rta commis-wn .rzn a rramewora t Cd� retwdmgcapu6'mproveme.. u..=.tTIw ndahr°��n;rppa.n,�pmmn=on apPrevl. Tht acros�tie created a template Alan's e.s�a/ rMorma.wn .heat �wd�n� pnnupk:s. sn< na[+eeratc. and part v�sun and :ne Duvnes: smnepes w14 mtorm bus—plans9. and request;to•6ropouls as the}atlnw mne<oC,re ° that i s flexible - y e t gives us an agreed - upon starting point • for the next master plan. QAKLANDCOUNTYPARKS 74 11 OIJ 11 in,, ull"I", Proposed Timeline for Review and Approval • Earlier Master Plans • Strategic Plan • Annual Report • Accreditation Proposed Commission Actions Standards • Public Forum • Meetings with 0 Partner Agencies C: 0 ru • Site Visits fu 40 - ■ Staff Interviews fa ■ Staff Meetings > C: > to 3: • Grant Reports (1) L 0 C: 0 • Reports to OCPRC C� 4-J ro L. • Street Smart Walk 4-J V) C: CL 0- > Score • Local History 4-j CL fu ;—> Q) L- E CL (1) < 4-J Q� :3 Research (1) U a) 4-J E V) ca 4-� 4-J fu • MNFI Data C: -�e L- V) ro r) 0- Z • USGS Documents 0 fu 0 Q) Q) 4-J • GIS Data U CL U U U = • Community Health C- L C: Data 0 0 • Climate Data U a- U Ll- • Recreation Program Public Business Plan • Maintenance Comment Management Plan • 15-Year Management Plans and Budget Forecasts • Community Master Fci:ci,l Ity 13,uslne88 Plans • SEMCOG PIanS Demographic Data • OCPEDS Initiatives • Watershed Plans • EPA Initiatives • Trust for Public Land • Center for Universal Dpqion Park Master Plans � Product Work Schedule 2011: Five -Year Parks and Recreation Master Plan 2012: Park Master Plans: Red Oaks; Addison Oaks; Springfield Oaks 2013: Park Master Plans: Glen Oaks; White Lake Oaks; Groveland Oaks; Independence Oaks 2014: Park Master Plans: Highland Oaks; Lyon Oaks; Orion Oaks 2015: Park Master Plan: Rose Oaks 2016: Park Master Plan: Catalpa Oaks 2016: Five -Year Parks and Recreation Master Plan 2017-2018: 2018 Strategic Plan 2022: Park Master Plan: Waterford Oaks �AKLANDCOUNTYPAR KS j 2008 Strategic Plan Strategies and Tactics Strategic Plan Implementation Manual CAPRA National Accreditation Standards National Accreditation by Commission for Accreditation of Parks and Recreation Agencies Five -Year Parks and Recreation Master Plan Oakland County Parks and Recreation Staff Thank you! Special thanks to the following individuals who shared their professional expertise and knowledge of Waterford Oaks and the Oakland County Parks and Recreation system: Brittany Bird - Natural Resource Planner; Rachel Boyd - Recreation Program Supervisor -Aquatics and Volunteer Services; Phil Castonia - Business Development Representative for Internal Services; Vic Chiasson - Project Advisor; Zach Crane - Project Manager; Susana Ditter - Greenhouse Manager and Horticultural Crew Chief; Mike Donnellon - Chief of Park Facilities, Maintenance and Development; Sandy Dorey - Recreation Program Supervisor -Therapeutics and Seniors; Kathleen Dougherty - Education Resources Specialist; Jim Dunleavy - Chief of North District Park Operations and Maintenance; Terry Fields - Chief of Recreation Programs and Services, Larry Gee - Chief of South District Park Operations and Maintenance; Colin Gibbs - Waterford Oaks Crew Chief; Linda Hegstrom - Project Advisor; Karen Kohn - Supervisor -Administrative Services; Antonio Lemus - GIS/ CAD Technician; Stephanie Mackey - Business Development Representative for Organizational Development; Derenda LeFevere - Former Recreation Program Supervisor -Outdoor Recreation and Camps; Tim Nowicki - Recreation Program Supervisor -Interpretive and Educational Services; Matt Pardy - Recreation Specialist; Becky Stepp - Project Advisor; Desiree Stanfield - Communications Supervisor; Laurie Stasiak - Recreation Program Supervisor-Health/Wellness and Special Events/Golf; and Katie Stavale - Supervisor -Waterford Oaks; Dan Stencil - Executive Officer; Sue Wells - Manager of Operations. The Waterford Oaks Master Plan was prepared by the OCPRC Master Planning Team: Donna Folland - Project Advisor for Conservation Planning; Susanne Greenlee - Parks Helper; Stephanie Loria - Recreation and Trails Planner; Jon Noyes - Supervisor -Planning; Melissa Prowse - Business Development Representative for Resource Development Oi;rjAKLANDCOUNTYPARKS i Oakland County S n�i� k�y�i,,.{ With the 2008 Strategic Plan, you have established the framework for OCPRC to become more - Strategic Accountable Transparent With your guidance and partnership, OCPRC Staff is establishing processes that are more - Collaborative Standardized ACTIVITY REPORT GAKLAND October2011 (FM1, FY2012) , ADDISON OAKS PARK Campers 7,850 7,882 0.4% 7,850 7,882 0.4% Day Use (*) 1,587 4,316 172.0% 1,587 4,316 172.0% Day Campers 0 0 N/A 0 0 N/A *ADDISON OAKS CONFERENCE CENTER 3,266 2,765 -15.3% 3,266 2,765 -15.3% CATALPA OAKS PARK Day Use 11,527 4,124 -64.2% 11,527 4,124 -64.2% GROVELAND OAKS PARK Campers 0 0 N/A 0 0 N/A Day Use 0 0 N/A 0 0 N/A Day Campers 0 0 N/A 0 0 N/A HIGHLAND OAKS PARK Day Use 352 1,030 192.6% 352 1,030 192.6% INDEPENDENCE OAKS PARK Day Use 24,525 17,819 -27.3% 24,525 17,819 -27.3% Day Campers 0 0 N/A 0 0 N/A Overnight Youth Group Campers 270 297 10.0% 270 297 10.0% LYON OAKS Day Use 7,898 6,231 -21.1% 7,898 6,231 -21.1% Dog Park 5,300 5,621 6.1% 5,300 5,621 6.1% ORION OAKS PARK Day Use 5,528 8,564 54.9% 5,528 8,564 54.9% Dog Park 9,372 13,062 39.4% 9,372 13,062 39.4% RED OAKS PARK Dog Park 971 1,869 92.5% 971 1,869 92.5% ROSE OAKS PARK Day Use 599 1,538 156.8% 599 1,538 156.8% SPRINGFIELD OAKS ACTIVITY CENTER Day Use 0 438 N/A 0 438 N/A 4-H Fair 0 0 N/A 0 0 N/A *Banquet Facilities 0 4,269 N/A 0 4,269 N/A WATERFORD OAKS Activity Center - non banquet 676 1,265 87.1% 676 1,265 87.1% *Banquet Facilities-ActivityCenter 0 0 N/A 0 0 N/A Day Use 204 265 29.9% 204 265 29.9% TOTAL CAMPERS 7,850 7,882 0.4% 7,850 7,882 0.4% TOTAL DAY USE 52,220 44,325 -15.1% 52,220 44,325 -15.1% TOTAL DAY CAMPERS 0 0 N/A 0 0 N/A TOTAL OVERNIGHT YOUTH GROUP CAMPERS 270 297 10.0% 270 297 10.0% TOTAL DOG PARK 15,643 20,552 31.4% 15,643 20,552 31.4% TOTAL 4-H FAIR 0 0 N/A 0 0 N/A TOTAL ACTIVITY CENTER -NON BANQUET 676 1,265 87.1% 676 1,265 87.1% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 1 of 4 11/8/2011 ACTIVITY REPORT QQAKLAND October 2011 (FM1, FY2012) COURTY GLEN OAKS Rounds Played -18 Hole Equivalent 1,930 1,723 -10.7% 1,930 1,723 -10.7% *Banquet Facilities 2,736 2,431 -11.1% 2,736 2,431 -11.1% **Grill Room (**Not included in totals) 713 4,351 510.2% 713 4,351 510.2% LYON OAKS Rounds Played - 18 Hole Equivalent 2,119 2,408 13.6% 2,119 Z408 13.6% Driving range 740 905 22.3% 740 905 22.3% *Banquet Facilities 1,323 1,043 -21.2% 1,323 1,043 -21.2% **Grill Room (**Not included in totals) 2,242 2,011 -10.3% 2,242 2,011 -10.3% RED OAKS Rounds Played -18 hole Equivalent 882 794 -10.0% 882 794 -10.0% SPRINGFIELD OAKS Rounds Played - 18 Hole Equivalent 1,850 1,273 -31.2% 1,850 1,273 -31.2% **Grill Room (**Not included in totals) 908 603 -33.6% 908 603 -33.6% WHITE LAKE OAKS Rounds Played -18 Hole Equivalent 1,350 1,716 271% 1,350 1,716 27.1% *Banquet Facilities 833 788 -5.4% 833 788 -5.4% **Grill Room (**Not included in totals) 480 626 30.4% 480 626 30.4% TOTAL ROUNDS PLAYED -18 HOLE EQUIVALENT 8,131 7,914 -2.7% 8,131 7,914 -2.7% TOTAL DRIVING RANGE 740 905 22.3% 740 905 22.3% 'Not included in program totals -only in combined totals. In-house events are counted in facility totals. 2 of 4 11/8/2011 ACTIVITY REPORT October 2011 (FM1, FY2012) �_'AK N, COURTY PARKS MOBILE RECREATION Bleachers 5 4 -20.0% 5 4 -20.0% Inflatables 3,455 2,537 -26.6% 3,455 2,537 -26.6% Bus 1,080 1,437 33.1% 1,080 1,437 33.1% Climbing Wall/Tower 1,200 713 -40.6% 1,20D 713 -40.6% Dunk Tank 0 0 N/A 0 0 N/A Inline Skate Mobile/Hockey Mobile 0 0 N/A 0 0 N/A Puppet 850 0 -100.0% 850 0 -100.0% Show Mobile it 7 -36.4% 11 7 -36.4% Adventure Sport Mobile 1,360 0 -100.0% 1,360 0 -100.0% Tents 0 7,900 N/A 0 7,900 N/A Camps 0 0 N/A 0 0 N/A Miscellaneous 22 567 2477.3% 22 567 2477.3% WATERFORD OAKS BMX 0 100 N/A 0 100 N/A WATERFORD OAKS COURT GAMES COMPLEX 204 215 5.4% 204 215 5.4% WATERFORD OAKS FRIDGE 0 0 N/A 0 0 N/A WATERFORD OAKS LOOKOUT LODGE 160 341 113.1% 160 341 113.1% WATERFORD OAKS WATERPARK 0 0 N/A 0 0 N/A RED OAKS WATERPARK 0 0 N/A 0 0 N/A THERAPEUTIC EVENTS 1,024 360 -64.8% 1,024 360 -64.8% SENIOR EVENTS 0 ',' 169 N/A 0 169 N/A TOTAL MOBILE RECREATION VISITS 7,983 13,165 64.9% 7,983 13,165 64.9% TOTAL FACILITIES AND SPECIAL EVENTS 1,388 1,185 -14.6% 1,388 1,185 -14.6% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 3 of 4 11/8/2011 ACTIVITY REPORT October 2011 (FM1, FY2012) C UN € PARKS t►`/d\I�JNI►`IIa:IJ:1�i1►U�7aat/[K� ♦ ' ` ♦ r r • r �iYiiitii �� ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS Nature Center 2,553 2,068 -19.0% 2,553 2,068 -19.0% Outreach Visits 278 598 115.1% 278 598 115.1% **Trail Usage (**Not included in totals) 10,986 2,876 -73.8% 10,986 2,876 -73.8% ENVIRONMENTAL PROGRAM - LYON OAKS Nature Center 88 0 -100.0% 88 0 -100.0% Outreach Visits 0 0 N/A 0 0 N/A **Trail Usage (**Not included in totals) 1,185 600 -49.4% 1,185 600 -49.4% TOTAL NATURE CENTERS 2,641 2,068 -21.7% 2,641 2,068 -21.7% TOTAL OUTREACH VISITS 278 598 115.1% 278 598 115.1% DAY USE PARKS 76,659 74,321 -3.0% 76,659 74,321 -3.0% GOLF COURSES / Driving Range 8,871 8,819 -0.6% 8,871 8,819 -0.6% RECREATION, FACILITIES AND SPECIAL EVENTS 9,371 14,350 53.1% 9,371 14,350 53.1% NATURE INTERPRETIVE SERVICES 2,919 2,666 -8.7% 2,919 2,666 -8.7% BANQUET FACILITIES 8,158 11,296 38.5% 8,158 11,296 38.5% GRAND TOTALS 105,978 111,452 5.2% 105,978 111,452 5.2% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 4 of 4 11/8/2011 ► ► OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM No.9 C COMMUNICATIONS & MARKETING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Desiree Stanfield, Communications Supervisor Submitted: November 2, 2011 Subject: Quarterly Update INTRODUCTION AND HISTORY Staff will present an update on the Communications and Marketing Initiatives for June -September for the three key revenue areas: camping, golfing and waterparks plus media initiatives and e-marketing efforts. 9 C-1 ITEM # 9 E EXECUTIVE OFFICER'S REPORT Congratulations to OCPR Commission Members: At the Board of Commissioners meeting on November 2, 2011, the Board of Commissioners reappointed Pecky D. Lewis, Jr., Robert Kostin and Gary McGillivray to the Oakland County Parks & Recreation Commission. All three Commissioners were each reappointed to a three-year term which expires in December 31, 2014. Congratulations to the Commissioners on their reappointments. 2. 2011 Fiscal Year End Reports: Due to year-end financial processing, the monthly and year-end reports for the Commission Agenda are not available for publication at this time. We plan to have this information on the December 2011 Commission Agenda. 3. Activity Reports: We will be distributing the Activity Reports at the Commission meeting on Wednesday, November 9, 2011. 4. Communications and Marketing Unit:•Metro Parent Magazine named Addison Oaks and Independence Oaks two of the top 10 family -friendly hiking destinations in its October issue. MPM surveyed parks in the Metro Detroit and Ann Arbor areas plus Oakland and Macomb counties. •Created winter fun ad for Prosper, online newsletter •Initiated a three-dimensional display, in partnership with the South Oakland Health Dept. Represent ideas on how to explore nature in a creative, active way. •Provided trail info to Huron Valley Chamber of Commerce for its 2012/13 Visitors Guide. •Developed flyer promoting Wint Nature Center that will be sent through Oakland Schools to science teachers/coordinators in Oakland County. Additionally, the basic premise was tweaked to include Badge Days and homeschooling info and will appear as a half -page ad in Metro Parent Magazine. 5. State of Michigan's Recreation Passport Program: The following is an update on the State of Michigan's Recreation Passport Program: As of End of Month August 11, 2011 September 30, 2011 State Revenue $17.1 Million $18.8 Million State Participation 23.6% 21 3% State Average 24.5% 24.7% Vehicle Passes 1,691,253 1,854,770 Motorcycle Passes 49,787 53,760 Oakland County participation 20.8% 20.5% Oakland County Vehicle Passes 180,030 196,767 Oakland County Motorcycle passes 4,350 4,686 Total Revenue from Oakland County - $1,991,100 Highest in the State: Harold Herta, Chief Resource Management Section, DNR Parks & Recreation Division, informed us that despite being below the average participation rate, Oakland County was the top revenue generator for the program at almost $2 million. 9 D-1 6. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 7. Green Infrastructure Celebration: We received a note of thanks from Jim Keglovitz, Senior Planner, O. C. Planning & Economic Development Services, thanking the Oakland County Parks for partnering (hosting, speaking, tours, and much more) on this year's Green Infrastructure Celebration. They indicated that the Ellis Barn "is awesome" and that they had nothing but positive comments about the location and the event. They expressed that "the Oakland County Parks Staff is dedicated, passionate and professional..... we are very fortunate to have you all as partners." 8. Clarification of Voice Vote Counts: A question was raised regarding the clarification on the vote of a motion — whether it is the majority of the members present or the majority of the members (as a whole). Jody Hall, from Corporation Counsel, has concurred that, unless otherwise stipulated in PA 261 or by OCPR Bylaws, a motion is adopted by a majority of the members present. 9. Catalpa Oaks Construction Update: Barton Malow Design, Inc. is currently revising the construction drawings previously presented to the Commission, with a construction budget of $1,083,500 and is on task to rebid the project for Commission approval in February 2012. 10. Wint Nature Center Update: Staff is currently working with Park Operations and Administration to determine the overall needs of Independence Oaks, including the Nature Center, in the areas of customer service and maintenance, in an attempt to maximize efforts and continue to be efficient. Staff will present in December the 2012 Nature Center Plan, including hours of operation, program areas of focus, and budget information and direction. 11. Addison Oaks Windows and Insulation Update: After meeting with Federal Department of Energy (DOE) staff on October 3, 2011, Oakland County Facilities Management staff submitted a Technical Assistance Program (TAP) request last week to determine what other national window projects are funded with EECBG Funds and what the typical Return on Investment (ROI) is for EECBG funding. This ROI is the basis for which a funding match can be determined. We received an e-mail from the DOE indicating that it will take 3-4 weeks to respond to the request. Therefore, staff recommends bringing this item before the Commission for approval on December 7, 2011. In the meantime, OCFM staff is completing some additional research on a reasonable window ROI through websites provided by the DOE. Our architectural consultant is confirming the predetermined ROI value for the Addison Oaks Windows as identified by Fishbeck, Thompson, Carter & Huber, who is the county's consultant on this grant. 12. Orion Oaks Four Month Vehicle Count from the Fishing Access: During your discussion of the Road Commission's request for OCPR to pay to widen Joslyn Road a question was raised regarding how much the parking lot at Orion Oaks is used. The vehicle count at Orion Oaks for June, July, August and September from the fishing access site was a total of 2,820 cars or 23.5 cars per day. 13. PGA PerformanceTRAK: Attached for your information is a copy of the PGA PerformanceTRAK News which shows a great deal of golf data for year-to-date through July 2011, including Food & Beverage numbers as compared to 2010. 14. Two Paws up for Red Oaks Dog Park: Red Oaks Dog Park is ranked #2 in Metro Detroit by the Monkeysee website. Go to this link to see the dog park's review: http•//beta.local.Vahoo.com/detroit39s-best-dog-parks-monkeysee. 9 D-2 15. Commission RSVP: Please RSVP to Karen Kohn 248-858-4606 or Vicky Valko 248-858-4603 and advise if you will be attending the luncheon on November 8 to recognize the 2010/2011 achievements of the Commission and Staff. It will be business casual, there will be no photographs taken, and you won't need to do anything except enjoy your lunch and good conversation. 16. Landscape Architects and Specifier Magazine: Waterford Oaks Paradise Peninsula Playscape was featured in the October issue of Landscape Architects and Specifier Magazine. A copy of that article is attached for your information. 17. OCPRC Meeting Schedule: We are waiting on confirmation from Jim VerPloeg on the Board of Commissioner's 2012 Meeting Schedule to finalize the OCPR Commission meeting dates. We anticipate that the first OCPRC meeting in January 2012 will be the second Wednesday which is January 11. We will advise you as soon as we receive confirmation of the Board of Commissioner's 2012 meeting dates. 18. NACo Award: Oakland County Parks & Recreation received an Achievement Award from the National Association of Counties in recognition of an effective and innovative program, which contributes to and enhances county government in the U.S. We received this award for our efforts to improve the information and technological capabilities of the county parks system with the Parks Network Expansion and RF Program. 19. HCMA/OCPR 2011 Joint Permit Sales: Fiscal Services-P&R Accounting has issued a voucher to the Huron -Clinton Metropolitan Authority in the amount of $48,195.00, which represents the sale of 2,295 FY2011 joint permits. Per the agreement with HCMA, each permit was sold for $48, of which $27 is OCPR revenue and $21 is HCMA revenue. HCMA sold 1,190 FY2011 joint permits generating $32,130.00 in revenue for OCPR. A breakdown of the revenues for 2011 and 2010 follows: FY2011: OCPR sold 2,295 joint permits @ $48 each ($110,160). The revenue split is $27 0CPR/$21 HCMA. This equates to $61,965 in revenue for OCPR and $48,195 for HCMA. HCMA sold 1,190 joint permits @ $48 each ($57,120). The revenue split is $27 OCPR/$21 HCMA. This equates to $32,130 in revenue for OCPR and $24,990 for HCMA. FY2010: OCPR sold 2,423 joint permits @ $48 each ($116,304). The revenue split is $27 OCPR/$21 HCMA. This equates to $65,421 in revenue for OCPR and $50,883 for HCMA. HCMA sold 1,130 joint permits @ $48 each ($54,240). The revenue split is $27 OCPR/$21 HCMA. This equates to $30,510 in revenue for OCPR and $23,730 for HCMA. ti� Upcoming Events — Nov. Adaptive Recreation Nov. 2 Junior Sports Team — Southfield Nov. 5 Youth -ability: Open gym/activities for children with disabilities; Boys & Girls Club — Royal Oak Nov. 9 Junior Sports Team — Southfield Nov. 12 Youth -ability: Open gym/activities for children with disabilities; Boys & Girls Club — Royal Oak Nov. 16 Junior Sports Team — Southfield Nov. 19 Youth -ability: Open gym/activities for children with disabilities; Boys & Girls Club — Royal Oak Nov. 30 Junior Sports Team — Southfield Field Sports — Catalpa Oaks Leagues through November 5 Sundays Stay and Play Social Club; Soccer Sunday thru Saturday South Oakland Club Soccer OC Parks Express No OC Express events are scheduled for November. Campground Recreation Campgrounds closed until May, 2012. Special Events, Dogs, Golf, and Health & Wellness Nov. 5 Canines, Coffee and Conversation at Orion Oaks Dec. 10 Canines, Coffee and Conversation at Lyon Oaks Nature/Interpretive Programs Nov. 1 Field Trip(s) — Detroit Country Day Nov. 2 Field Trip(s) — Sunny Day Preschool Nov. 3 Field Trip - Sunny Day Preschool Nov. 3 Field Trip — Trinity Lutheran School Nov. 5 Scout Badge Day (2) — Junior Girl Scout Finding Your Way Nov. 6 Field Trip — Cub Scouts Pack #108 Den 2 Nov. 6 Wild Birthday Party — Marcus Nov. 10 Field Trip(s) — Youth Fives Nov. 11 Guest Appreciation Day — Veterans Day — Free Park Entry .M Nov. 12 Scout Badge Day (2) — Webelos Geologist Nov. 13 Wild Birthday Party — Morgan Nov. 16 Independence Oaks Deer Management Day — Park and Nature Center Closed Nov. 16 Starlab/Outreach (3) — Schalm Elementary Nov. 19 Field Trip / Puppet Show — Daisy Troop #70470 Nov. 19 Field Trip / Geocache (2) — Girl Scout Cadettes Nov. 19 PIP — Fall Star Party Nov. 20 Natural Resources Education - Audubon Christmas Count Workshop Nov. 20 Wild Birthday Party - Jack Nov. 21 Independence Oaks Deer Management Day — Park and Nature Center Closed Nov. 23 Independence Oaks Deer Management Day — Park and Nature Center Closed Nov. 24 Guest Appreciation Day — Thanksgiving Day Holiday — Free Park Entry Nov. 25 Guest Appreciation Day — Thanksgiving Day Holiday — Free Park Entry Nov. 28 Independence Oaks Deer Management Day — Park and Nature Center Closed Volunteer Opportunities No programs scheduled for November. Mobile Recreation No mobile units scheduled until spring, 2012. Nov. 1 Bus: Older Persons Commission to Detroit Nov. 3 Bus: Hollow School to Auburn Hills Nov. 4 Bus: St. Patrick School to Flint Nov. 4 Bus: Clarkston Elementary to Detroit Zoo Nov. 4 Bus: Brookfield Academy to 48t" District Court Nov. 5 Bus: Kettering High School to Detroit Bus: City of Wixom to Auburn Hills Nov. 6 Bus: American Legion to tour of American Post in Oakland County Nov. 9 Bus: Four Corners Montessori to Detroit Nov. 11 Bus (2): Oakland County Veterans to Great Lakes Cemetery Bus: Older Persons Committee to Detroit Nov. 12 Bus: Sluggers Baseball to Detroit Nov. 14 Bus: West Bloomfield Parks and Recreation to Frankenmuth Nov. 17 Bus: Older Persons Commission to Detroit Nov. 18 Bus: Waterford Township to Detroit Nov. 28 Showmobile to Rochester DDA Nov. 29 Bus (2): Older Persons Commission to Detroit 9D-5 A ■ ■ANC �.at 4 IN COOPERATION WITH THE NGCOA Perforrt�InT,2011 Executive Summary At the nationwide level, July 2011 same store rounds were down 0.3% while the number of days golf facilities were open for play during July 2011 were up 0.5%. This July benefitted from and an extra weekend day with 10 days compared to 9 weekend days in July 2010. Private and Resort facility types showed positive gains in July 2011 rounds, up 1.4%, and 3.3%, respectively. Daily Fee / Semi Private and Municipal / Military / University facilities showed decreases of -0.2%, and -2.8%, respectively for July 2011. July results are based on responses from 2,701 facilities. From a Year -To -Date (YTD) perspective rounds played are down 2.3% through July 2011 and days open are down 2.1%. The near flat July performance drove a 0.6% improvement in YTD results compared to a month ago when YTD rounds stood at -2.9%. Golf fee revenue responses were submitted by 1,114 facilities for July 2011. Median gross golf fee revenue for the month of July 2011 was up 2.6% nationally compared to July 2010. Merchandise revenue was up 4.4%, Food & Beverage revenue was down 8.7%, and total revenue was flat. Total facility revenue is comprised primarily of Golf, Merchandise, and F&B revenue but does include a variety of other facility revenues and membership fees. On a YTD basis, golf fee revenue and food and beverage are down minimally at -0.8% and -0.2% respectively. YTD merchandise and total facility revenue show increases of 5.7% and 0.7% respectively. The Performance Factor for July 2011 was 99.3 indicating that rounds played per days open were down slightly. The YTD Performance Factor of 99.8 indicates rounds played per days open are in step for the year. _..-.......�.-..-........-.W..�..».<_. Y..-..,...-_._ ...a �!J._......�'i..,. July 2011 Highlights July 20111'` July 20101'' Change Change sarnple size" PAean (,u-ver;:ge'y Rourjd; PI9yed • Ady 3,269 3,278 -0 3`r1 tdean ( vet'Sgej D y,-s Open - Ajly 2'1 9 I) `% YTD July 2011 liighl ghts I to,ean (river-;ge) Rukxtd: Played • Y T D 1:i,'�$11 '14,31 2.3Xo 2,- - tAean (Average) Days Open - YTD 1 16;3 1193 -2.1 "<. _'+ July 2011 Median Gross Revenue Per Facilitya f,tetlian Galt F,--.; Revenue • •.tiny $I1A5"4 'Idol 13$ 2 6% 1,114 tttetl!.:m Met chundiif, Reveriuc- • July 1.17,.,74 11651,4 q.<;�G, �,Ja L-Iedian Food :> N-verage Revenue - luN, 14 502 1;53,09�� � : , E4eii!an Total Revrnuv duty $22c�";37, YTD July 2011 Median Gross Revenue Per facility Hed.an olt Fee Revenue • YTD 1,470,976 1,474 614 .0 8 1 Nledian Merchandse Re'•rern-li: • YTD V2 77'a ictr.ii'an Fooil % l:'e'v E•r <Iigr, R'eVeriU-? YTCy 1246,17iJ '1�2-46,679 P-t -0 2% r,!,dian Tntal Revenue - YTD 1.1 .1 17.M0 $1,i 10,219 0.7 Performance Factor Index July 2011 99.3 YTD July 2011 998 lRounds played, days open, and revenue data are as of August 22, 2011, 213ounds played, days open, and revenue data are weighted -by state and facil ty type- 3Sarnple size is the number of responses or average number of responses for the specified period. 'ltvtedian gross revenues exclude responses where one value of the paired data was missing (i.e., a $0 value). 'Performance Factor' is an index of rounds played per day open, where 100.00 represents consistent play on a per day basis. —J r I • YTD July 2011 State by State Performance State -by -state results below are for Year -To -Date (YTD) rounds played and YTD days open. Also reported is the Performance Factor which takes into consideration rounds changes compared to the days open changes. On a YTD basis, there were sufficient responses in 47 states for reporting. 19 states reflected rounds played increases and of these 17 were supported by a correlated increase in days open as well. Exceptions to this correlation were Alabama and Rhode Island, The positive rounds played regions are the east coast, southeast, south and west. 28 States reflect YTD rounds played declines compared to YTD July 2010. State Current Year i Previous Year %Change Current Year j Previous Year i %Change Performance Factor AD edStatas 331 10.4% 155,9 1 2% i 190 a Oklahoma 14'10,291 ± 13 135 6 i 130.9. 36% 1 0. Georg(a 13,668 12,460 9.0% 144 2 ; 141.E 1.8% 107.0 _ Lowsiana 13 006 12095 7 5°l. 168 5 i 162.2 3 9% 1D3.5 North Carolina, _ 14 606 13 709 6 b°/. 142 4 6 2% 400.3 Rhode lsiand 12,903 , 12,245 5A% 117.3 i 119.7 4.014 `' 107.5 _ VkBGda _ . 13,416 i 12760, - 51% 131 2' 117.31 118% i 94.0 Delaware � 12,817 f 1 205 5 0% . 144 6 131 1 10 3% 95.2 Colorado 14 745 12 4 204 3 8% 111 9 100 6 112°L 93.3 Sod4h Caratna 16,478 i 15,934 4.4iii1 142 9 139 5 i 2 4%' 101.0 Nevada 24118. _ _ 19,696 „ _ 2 7%. � _ _ 120 7e 128.R O 4%. f 102.3 Tennessee 12,775 1 12,436 ; 2 7% 126,3 . _ 1231 _ . 4.2% 98.5 Alabama 11 917 11,623 2 6% 1714 1734 11% i1Q3.7 Arizona 21,957 ! 21,53f 2 0% ; 138,2 13710 0 9% 101.1 New Mexico 91s'119% 1532 446 i t8a 9612 Hawaii 21 p26 1_ 20,722 , 1 55S ' 158.7 I 156.E '. 13% ; 100.1 Maryland 14,843 14,617 „ _ _ 0.2%1 104,6 ; _ 9" z 6.7% _ 94.0 California 24.110 24.228 -0.5% 1162 1 115.3 > 0.8% NEtNasi.e„ ! ..,., 13965: 26Y•_i 12871 1183, _., 9215_f 89.2 Kansas ,._.12�26i_._ 13,220 i 13,712 ! ).6% 1111 1 109.6 2,0% 94.5 MiSSoun ; 11 303,1 .. 11 885 i .._ AM 115.011 115 7 0.6% 96.4 _ Iowa 11,322 11,829 4.3% 109.4 . -0.214 i $5.9 Utah 16,929 i 17,945 _._f,1092. 5 7% 12ti 9 I 132 7 ' 4.4% ` 98.7 Oregon 13,837 _r ._ 14,728 , _ B.OY• 145.9 ; _ 163.4 .. _ 4 9% MassactursHts 13 045 13 922 :- __ 8 3% 101.7 1 107 8 - 3.7% : 99.9 Vermont 9 321 9 994 __ . _ _._ _0% ! 89 8 i �� . 101.3 •11.4% � 105.2 ParulsylvaNa _ 0704 11,561 7A% 104 4 , 113 $ 8 3% 100.9 87.0 West Vvglnie 7 687 8,305 7 4% i .. 145 5 136.7 1 6 4% Conrredbul 307 13,370 i 91-0 , 8 8% , 98.7 -- New Jersey -12 12,016 13 06$ fl 1% 89 8 ( 99 8 10 0% 102,2 11"s 11 349 12373 8.3% _ 841 1 - 86� ._ 31% _ 94.7 _ Washington 16136 ( 17,642 -8.6% 1 162s , 176 3 7 8% 99.2 New Hampshire r 13153 14 421 8 8°/. ' 832 96 3 3 13 6% 105.6 Aeclugon. �,_-` - 14 807 11 899.3 9 2°li 93 7 106 4 r 119% i 103.1 _. .. Wisconsin 1045 _. _ 9 694 _ _- 103_ 114 6 i _--.-- 9 i°h i _ . _ 100.0 Montana 9,148 10184 _... _ 10 3% , _._ _ ._._. 65 8 _.. 69 2 I __ 4 9% 94 4 _ _ _11d i 192..7 hcG4naork 9,7054 11,003 /18Y. 1087 3 -49% ; 92 Kwducky 0.,270 i . 10,664 ( . 131% 132.9 ; 138.3 ; •3.9% 90.6 -. South Dakota - 10,0271 . 11,549 ._ 13.24, ._ 91 6 ' „ 106,2 •12.9% ; 94.7 Minnesota 11,723,1 13,664 -142%: 85 0 i 102.4 i 17.0% 103.4 ON 11,54$ _._ 13,483N . _ . _. _.. •14.4%! $82i 96A; 85% 93.6 Note 1: States displayed are those that have suf fidert sample size and sutfici days open for reporting. Regardless of display, all responses are Included In the "All States" vabie for nationwide rsuls. Note 2: Results are based on weighting by facRy type and state. YTD Rounds Played Percent Change by State The lower portion of the country continues to show gains in rounds and golf fee revenue. in the spotlight are Maine and Arkansas. Maine rounds went from -7.6% YTD to +0.3% YTD in one month. Arkansas on the other hand went from +0.6% YTD to -2.5% YTD. -&S -6 7 0.3 -10.3 -415 -14.2 6.3 •ao, -8.fi 10.6 SA .2.5 -13.2 -9;2 •8.0 --' -7.4 -a 1 -4.3 2.7 -2,6 -14.4 S.0 •$.3 -11.8 -5.7 3.8 7.4 5:T �`0.2 •4.2 -13.1 as 2.7 8:4 ,4 5 3.4 2.4 1.9 1W 2.5 9.0 &3 .0 7.5 • A t, 1.5 al YTD Golf Fee Revenue Percent Change by State In revenue spotlight are 3 states that went from negative YTD percent changes to positive YTD percent changes in one month. They are: Maine which went from -1.7% YTD to 9.6% YTD, Michigan which went from -4.8% YTD to 0,1% YTD and Maryland which went from -1 % YTD to 0.3% YTD. The state of Wyoming has the largest YTD increase of all states at 17.3% -4.2 -12.1 -11.8 9.6 -20.4 -2.6 -a 7.9 -61 -7.6 0.1 .4.0 17.3 -6 2 -13.2 co -4.2 -Z6 43.3 7.0 •3.9 -7.9 -5.8 -5.6 T.2 0.3 11.2 -0 8 1.4 •&8 -12 A -.-- 4.4 13.6 -4.6 4.$ 6.9 .3.9 10.4 as 1.0 - 7s .e� q 6.8 4.8 4.0 July Weather Analysis This was the fourth warmest July and the fourth warmest month on record. 41 states had above -normal, much -above normal or record warmest temperatures. The Pacific Coast had near to below normal temperatures. Precipitation during July varied across the country. Wetter -than -normal conditions occurred along parts of the Gulf Coast, all of the Pacific Coast, and much of the upper Midwest. Overall, there was almost double the amount of states that had below normal to much -below normal precipitation this July versus last. Texas and Oklahoma faced the second (tied) and ninth driest July on record. • E YTD July 2011 Rounds Played by Facility Type The PerformanceTrak rounds played comparison report for Year -To -Date (YTD) July 2011 is below with statistics by facility type including average rounds played, same month year-to-year comparison, days open, and days open change. Resort facilities are up YTD at 2.6%. Private facilities, Daily Fee / Semi -Private and Municipal / Military / University facilities remain down YTD -0.1 %, -2.7% and -4.4% respectively. On a YTD basis, for all facility types, rounds played are at -2.3% and days open are at -2.1 %. The days open decrease explains a portion of the rounds played decreases. YTD 2011 YTD 2010 YTD 2011 YTD 2010 Facility Type Rounds Played Rounds Played % Change Days Open Days Open % Change Private 10,861 10,871 -0.1 % 122.5 123.E -0.9 % Dade Fee 14,710 15,123 -2.7% 116.7 1202 2.,�, Nlun0tAibuniv 17,658 i 6.,,l78 •4.4% 103.v 105 h Resod '13,080 12,750 2.6% 1311.3 13 +.3 C1.4? All Facility Types° 13,980 14,313 -2.346 116;$ 919,3 41en YTD July 2011 Golf Fee Revenue by Facility Type YTD median gross golf fee revenue and golf fee revenue per round played is reported below. Those facilities that did report rounds played and golf fee revenue are a subset of those that reported rounds only. For this sample, the change in YTD gross golf fee revenue weighted for all facility types is at -0.8% and the change in golf fee revenue per round played is at 3.6%. Resort facilities show the only YTD gross golf fee revenue increase of 6.9%. Current 2011 Prior 2010 Current 2011 Prior 2010 Year -to -Date Year -to -Date Year -to -Date Year -to -Date GrOSS Golf Fik4Aevenue 0olf Fee„ft,eUenu .P.er Round Facility Type Median Median % Change Medan Median % Change Private $323,851 $327,018 -1.0% $26.43 $26.77 -1 '1w% Daily Fee $490,173 $492,113 .4% 1,29.14 $28.26 3. i % MuniNlibuniv $544,156 $569,814 -4.5`Yo $25.99 $25.04 3.8 )r, Resort $:1,110,352 ' $1,038,284 6.9% " $55.34 $57,87 1 . % All Facility Types ' $410,976 $474,614 8�'0 $29.11 ` $26.09 3.6% About PerformanceTrak PGA PerformanceTrak iri Cooperation with the NGCOA is the industry's leading rounds and revenue data collection and benchmarking service. Reports are available for 41 PGA Sections, 46 States and over 69 local markets. NGCOA report packages are also available for local competitive golf markets (CGMs) and for rate sets within CGMs. Reports include data for each metric (e.g. median golf fee revenue), not just the percent change, for rounds played and 4 Key Performance Indicators. A dedicated team at the PGA of America National Office gathers this data monthly to support participation and benchmark reporting across the country and to assist with customer service inquiries. PerformanceTrak has a high standard regarding data quality. Information submitted is reviewed for significant changes and outliers, feedback is gathered from users regarding their specific operations and their local area and any outlier of data is omitted from reporting. PerformanceTrak is a fully online, web - based service with real-time reports available 24/7. Flexibility of data submission is offered to all users when a non -online approach is needed. Contact Us The PGA of America: PGA PerformanceTrak Customer Service Phone: (800) 477-6465 Ext. 8574 E-mail: PerformanceTrak@pgahq.com Web site: http://www.PGAPerformanceTrak.com NGCOA: Joe Rice Phone: (800) 933-4262 Ext. 222 E-mail: JRice aenacoa.ora Web sites: www.NGCOA.org/benchmark www.PGAPerformanceTrak.com/NGCOA .� LandscapeOnline.com :: Article... LandscapeOnline.com :: Article... Pagel of 3 ���dpe Tn E N I I LmG B FAC II '!_ 111120 11-LITKG RIB,( -II -� Bigger and Better Y J__..___. J_J i __ p[slcN BUILD MhINTHIN SUPPLY "I\I'l. I-xP() Than Ever! 1 \IJI`Ttit �l'1 Give us your feedback. View comments. 1.n ,�r online,eom Paradise Peninsula Playscape • Design Build Maintain supply It's All Here Landscape oniine.com Design Build Maintain supply It's All Here RONVF Professional Services Co., Flint, nlich. Run under a bridge, roll up a ramp in a wheelchair, climb inside the accessible tree (Cre6Play) or scale a "rock" wall ... just a few of the activity options on the playground. ON A USA vinyl, llC BUDGET? SPECTRA 1'I��e1'1Vt')), I Tho Orly - .1►lal Self kepoihrg Tort Little explorers can discover Michigan's wonders and learn about the Great Lakes State when they visit Paradise Peninsula Playscape at Waterford Oaks County Park in Waterford Township, lunch. The "Paradise Peninsula" playscape is modeled on Michigan's Great Lakes shorelines. It's located 37 miles north of Detroit in Waterford Township. The playground is designed to be accessible and promote inclusive play. Located about 37 miles north of Detroit within the Oakland County Parks system, the playground was designed to be accessible and promote inclusive play. Young adventurers worked with 3D site models to give their feedback to the design team. e MEFUTURE or LANDSCAPE nun March 30m arrul-lair LOW,', 01W iGOImr/FMXIMC1X 1Nru nois�n More Information Coming Soonl 00�4 �r �. e THE FUTURE of LANDSCAPE nu„ March30TM aw.r-Tarr leN6rN�mNhNgXCENIFI uyr.sgo — Mare Information Coming Soonl >T �4►A ww— 0 ASN RlE FUTURE a LANDSCAPE nun March30TM mm-iAFu InNc luamwlrmoNalrrr UnrXvRon,n�, More Information Coming Soonl . J 9 D-10 http://www.landscapeonline.co... LandscapeOnline.coln :: Article... 10/24/2011 LandscapeOnline.com :: Article... LandscapeOnline.com :: Article... Page 2 of 3 ►:Tnatwaw The winning entry for naming the playground was nine -year -old Benjamin Godfrey of Royal Oak, Mich. The signage supports are Michigan pine. The site went above and beyond ADA requirements to provide accessibility and meet safety standards. Climbing areas offer varying levels of challenge using a combination of natural and manufactured stone (Rosetta Stone). The play pieces recreate elements native to Michigan. Kids of all abilities two and older thus can: Balance on a cattail or explore nooks and crannies in the log crawl, while navigating the Marsh Challenge Course. The marsh features simulated logs, as well as real and simulated stones that create challenges for balance, movement and navigation. The course mimics the many nearby cattail marshes that are home to wildlife ranging from grasshoppers to birds. Climb up the interior of a simulated tree (by CreSPlay) at the playground's highest elevation, or use the walkways and "trails" to access the deck that surrounds the top. Michigan boasts thousands of acres of forests, which provide ample recreation opportunities. Camp along the water's edge or fish fi-om a fidly accessible rowboat modified by county staff. A log Dig for fossils in Michigan's sandy beach areas, or climb sand dunes to backwoods trails. Simulated beaches and an elevated, accessible sand play area, complete with simulated fossils, allow children of all ages to discover and learn. Michigan's sandy beaches make the state's shorelines a great vacation spot for millions of visitors each year. Climb glacial rock formations. There are several real and simulated rock features great for climbing and exploring, or just sitting down to rest. Northern Michigan is well known for its rocky shorelines, cut by the glaciers as they receded across the landscape thousands ofyears ago. Cross natural river ravines and canyons or hop across open waters on stepping -stones. The simulated water elements represent Michigan's nickname ("Great Lakes State") and emphasize the importance of the Great Lakes to Michigan's economy and culture. Oakland County is home to 1,400 natural lakes and the headwaters of five major watersheds. 9 D-11 http://www.landscapeonline.co... LandscapeOnline.com :: Article... 10/24/2011 LandscapeOnline.com :: Article... LandscapeOnline.com :: Article... Page 3 of 3 Fossils are embedded in the "rock" (fiber -reinforced polymer). Local quarried stone is on the ground plane. Landscape architects led the county and consultant team in developing the concept, grant application and coordinating construction. Paradise Peninsula was made possible in part by a $250,000 grant from the W.K. Kellogg Foundation -Access to Recreation Initiative administered by the Michigan Recreation and Park Association Foundation. ROWE developed the concepts and a In -ant application for the Kellogg Access to Recreation -funded Paradise Peninsula Playscape. Children take a spin on a cattail in the "marsh," mimicking the many nearby cattail marshes that are home to a wide range of wildlife. The safety surfacing is poured -in -place (GameTime GT Impax). Project Team Client: Oakland County Parks and Recreation Prime Landscape Architect: RONNIE Professional Services Co., Flint, Mich. Douglas Schultz, RLA, Director of Landscape Architecture. Subconsultants: PM Blough Inc., Grand Haven, Mich.; Mark Triglaff, Wheaton, Ill. Contractor: Clark's Construction Co., Detroit; Michigan Recreational Construction, Howell, Mich.; ABC Construction, Trenton, Mich. Volunteers: Oakland Schools Technical Campus Northeast— Construction Technology Students Vendors: Sinclair Recreation, Cre8Play, GameTime, Rosetta Stone To add a comment, correction or clarification, click here. October 24, 2011, 4:10 pm Websile problems, rep d a bua. Copyright © 2010 Landscape Communications Inc. 9 D-12 http://www.landscapeonline.co... LandscapeOnline.com :: Article... 10/24/2011 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: November 9, 2011 *INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER: September (FM12 2011) 1,509,469.80 *OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER. July, August & September (FM10, 11 & 12 2011) 4,357.30 *PAYMENT REGISTER: Voucher Report Period, September (FM12, 2011) 513,115.76 TOTAL $2,026,942.86 *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 7A -1 sobs ce r S JE122G�� J�127538 J/34, Z2 -3D i36 J�12�769 J�12 ission Recreation` nks and t 1nc r Oakiand countopK Managee"dered Registe edit for SPrv%ces & Sep. 2p�1 Gn Ju1., Aug purpp5e 7151 0�� er tunches- pu,rk('BUC\9 Cent G°if Scra��`h1e 712612011 o`f Course League - fieid Oaks G Junior Got g1212011 9 o1f Gourse �-nble lunches - ke Oaks G Go\f Scra rand Opening to to Oaks Gp1f Course ,ndependence Oak$ G oif Outing ,rir�9fiieid Save c' ence Oaks Warren Oriick 10c1u gj612011 d �dePen & Seri s ice to„che ` programs Goif Scrarnbie , Recreation Gfl\f C°arse --�"- z:nXr♦ Oaks A'-0°unt 731 00 330.00 g24.00 g05.45 228 85 _ 8131� Oaks _ 811g� 1,188 p0 r�Nt,ite take OAKLAND COUNTY PARKS AND RECREATION COMMISSION MONTHLY FINANCIAL STATEMENTS EXECUTIVE SUMMARY FM 12, FY 2011 (FOR MONTH ENDING 9/30/11) FY 2011 (OVER), UNDER % OF OPERATING BUDGET - Section A BUDGET YEAR TO DATE BUDGET BUDGET Operating Revenue $25,019,813.00 $22,625,493.69 $2,394,319.31 90.4% Operating Expense $25,019,813.00 $20,061,315.19 $4,958,497.81 80.2% REVENUE OVER/(UNDER) EXPENSES $0.00 $2,564,178.50 ($2,564,178.50) FY 2011 Operating Stabilization Fund earmark $6,250,000 (25% of $25,003,813) FY 2011 to FY 2013 CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN - Section B PROJECT COST TOTAL $17,196,524.51 `Includes prior fiscal years carry over expenses of $5,390,336.92 PROJECT TO DATE EXPENSE PAYMENTS* PROJECT % OF BALANCE BUDGET $6,058,089.46 $11,138,435.05 35.2% FY 2011 Capital Stabilization Fund earmark $0 (recommend establishing in FY 2012 ) CAPITAL EQUIPMENT BUDGET PLAN - Section C TOTAL FY 2011 BUDGET $18,956.12 YEAR TO DATE EXPENSE (OVER), UNDER % OF PAYMENTS BUDGET BUDGET $13,356.12 $5,600.00 70.5% SUMMARY of Sections A, B, and C 78-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 12, FY 2011 (FOR MONTH ENDING 9/30/11) 2011 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $12,586,000.00 $12,696,435.49 ($110,435.49) 100.9% Other 272,300.00 363,472.45 (91,172.45) 133.5% GLEN OAKS GOLF COURSE 1,058,016.00 935,209.54 122,806.46 88.4% LYON OAKS GOLF COURSE 1,188,290.00 1,152,673.41 35,616.59 97.0% RED OAKS GOLF COURSE 413,900.00 303,968.01 109,931.99 73.4% SPRINGFIELD OAKS GOLF COURSE 759,600.00 660,495.23 99,104.77 87.0% WHITE LAKE OAKS GOLF COURSE 884,432.00 723,269.74 161,162.26 81.8% INDEPENDENCE OAKS NATURE CENTER 31,800.00 29,769.67 2,030.33 93.6% ADDISON OAKS 444,780.00 445,678.56 (898.56) 100.2% ADDISON OAKS CONFERENCE CENTER 126,000.00 118,354.41 7,645.59 93.9% GROVELAND OAKS 678,700.00 719,819.76 (41,119.76) 106.1% HIGHLAND OAKS 3,000.00 1,889.00 1,111.00 63.0% INDEPENDENCE OAKS 317,622.00 335,592.72 (17,970.72) 105.7016 LYON OAKS 85,000.00 87,883.47 (2,883.47) 103.4% ORION OAKS 121,000.00 110,600.10 10,399.90 91.4% RED OAKS DOG PARK 42,100.00 38,087.00 4,013.00 90.5% ROSE OAKS 2,000.00 17,109.00 (15,109.00) 855.5% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 60,874.00 78,648.77 (17,774.77) 129.2% WATERFORD OAKS ACTIVITY CENTER/PARK 45,649.00 50,348.38 (4,699.38) 110.3% RECREATION PROGRAMS & SERVICES 435,390.00 216,602.00 218,788.00 49.7% CATALPA OAKS 10,000.00 5,861.00 4,139.00 58.6% RED OAKS WATERPARK 948,680.00 1,278,887.46 (330,207A6) 134.8% WATERFORD OAKS BMX COMPLEX 21,780.00 15,261.25 6,518.75 70.1% WATERFORD OAKS TOBOGGAN COMPLEX 11,000.00 7,576.00 3,424.00 68.9% WATERFORD OAKS WATERPARK 820,100.00 726,001.27 94,098.73 88.5% NON -OPERATING PLANNED USE OF BALANCE 3,651,800.00 1,506,000.00 2,145,800.00 N/A TOTAL REVENUE $25,019,813.00 $22,625,493.69 $2,394,319.31 90.4% EXPENSES ADMINISTRATIVE SERVICES $6,012,790.00 $5,128,942.13 $883,847.87 85.3% FISCAL SERVICES ADMINISTRATION 154,010.00 111,095.88 42,914.12 72.1% FISCAL SERVICES PARKS & REC 274,659.00 216,049.80 58,609.20 78.7% GLEN OAKS GOLF COURSE 1,147,642.00 1,086,698.91 60,943.09 94.7% LYON OAKS GOLF COURSE 2,038,833.00 1,525,122.66 513,710.34 74.8% RED OAKS GOLF COURSE 696,381.00 627,390.56 68,990,44 90.1% SPRINGFIELD OAKS GOLF COURSE 894,827.00 712,316.70 182,510.30 79.6% WHITE LAKE OAKS GOLF COURSE 1,125,181.00 804,315.00 320,866.00 71.5% INDEPENDENCE OAKS NATURE CENTER 510,764.00 402,862.48 107,901.52 78.9% ADDISON OAKS 1,522,764.00 1,290,989.58 231,774.42 84.8% ADDISON OAKS CONFERENCE CENTER 244,552.00 189,876.31 54,675.69 77.6% GROVELAND OAKS 1,341,486.00 1,133,961.25 207,524.75 84.5% HIGHLAND OAKS 86,481.00 46,946.44 39,534.56 54.3% INDEPENDENCE OAKS 938,255.00 928,639.35 9,615.65 99.0% LYON OAKS 377,822.00 288,306.38 89,515.62 76.3% ORION OAKS 191,747.00 164,016.34 27,730.66 85.5% RED OAKS DOG PARK 64,526.00 41,257.48 23,268.52 63.9% ROSE OAKS 78,581.00 68,462.84 10,118.16 87.1% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 467,810.00 345,168,48 122,641.52 73.8% WATERFORD OAKS ACTIVITY CENTER/PARK 684,077.00 423,242.92 260,834.08 61.9% RECREATION PROGRAMS & SERVICES 1,256,735.00 1,069,420.26 187,314,74 85.1% CATALPA OAKS 142,503.00 37,651.01 104,851.99 26.4% RED OAKS WATERPARK 1,272,270.00 1,244,057.35 28,212.65 97.8% WATERFORD OAKS BMX COMPLEX 62,511.00 45,130.01 17,380.99 72.2% WATERFORD OAKS TOBOGGAN COMPLEX 235,279.00 150,713.84 84,565.16 64.1% WATERFORD OAKS WATERPARK 1,101,382.00 961,402.27 139,979.73 87.3% FACILITIES & MAINTENANCE 1,395,945.00 1,017,278.96 378,666.04 72.9% CONTINGENCY/INTERNAL SERVICE CHARGES' 700,000.00 0.00 700,000.00 N/A TOTAL EXPENSES $25,019,813.00 $20,061,315.19 $4,958,497.81 80.2% REVENUE OVER/(UNDER) EXPENSES $0.00 $2,564,178.50 ($2,564,178.50) 2011 2010 2009 2008 ACTUAL REVENUE TO DATE: 90.4% 80.5% 100A% 103.8% BUDGET BALANCE: 9.6% 19.5% -0.1% -3.8% ACTUAL EXPENSE TO DATE: 80.2% 75.7% 82.2% 85.5% BUDGET BALANCE: 19.8% 24.3% 17.8% 14.5% Note: FY 2008-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts FY 2008-2010 Expenses are comparable again as of 5/31/10. 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 3) 7B-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 12, FY 2011 (FOR MONTH ENDING 9/30/11) CONTINGENCY: BUDGET AMENDMENTS CONTINGENCY: PENDING OTHER: BUDGET AMENDMENTS $16,000 to Independence Oaks -Donations (OCPR May/Posted June) $16,000 to Independence Oaks -Land and Improvements (OCPR May/Posted June) OTHER: PENDING (Page 2 of 3) 713-3 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 12, FY 2011 (FOR MONTH ENDING 9/30/11) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES" CAPITAL ASSET CONTRIBUTIONS TOTAL YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXP. $13,059,907.94 0.00 0.00 13,059,907.94 935,209.54 1,152,673.41 303,968.01 660,495.23 723,269.74 3,775,615.93 $5,128,942.13 111,095.88 216,049.80 5,456,087.81 1,086,698.91 1,525,122.66 627,390.56 712,316.70 804,315.00 4,755,843.83 $7,930,965.81 (111,095.88) (216,049.80) 7,603,820.13 (151,489.37) (372,449.25) (323,422.55) (51,821.47) (81,045.26) (980,227.90) 29,769.67 402,862.48 (373,092.81) 29,769.67 402,862.48 (373,092.81) 445,678.56 118, 354.41 719, 819.76 1,889.00 335,592.72 87,883.47 110,600.10 38,087.00 17,109.00 78,648.77 50,348.38 2,004,011.17 216,602.00 5,861.00 1,278,887.46 15,261.25 7,576,00 726,001.27 2,250,188.98 1,290,989.58 189,876.31 1,133,961.25 46,946.44 928,639.35 288,306.38 164,016.34 41,257.48 68,462.84 345,168.48 423,242.92 4,920,867.37 1,069,420,26 37,651.01 1,244,057.35 45,130.01 150,713.84 961,402.27 3.508.374.74 (845,311.02) (71,521.90) (414,141.49) (45,057.44) (593,046.63) (200,422.91) (53.416,24) (3,170.48) (51,353.84) (266,519,71) (372,894.54) (2,916,856.20) (852,818.26) (31, 790.01) 34,830.11 (29,868.76) (143,137.84) (235,401.00) (1,258,185.76) 0.00 1,017,278.96 (1,017,278.96) 0.00 1,017,278.96 (1,017,278.96) 0.00 1,506,000.00 $22,625,493.69 0.00 0.00 $20,061,315.19 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. 0.00 1,506, 000.00 $2,564,178.50 See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakqov.coi-n/fiscal/info pub/monthlyreports. hlm1 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 3 of 3) 7B-4 t' Oakland County Parks and Recreation Commission Capital Improvement Program (CIP) Budget Plan Report FM 12, FY 2011 As of 9/30/11 Summary Total for All Parks 2/28/2010 Estimated FY 2010 FY 2011 Net New Estimated Amount Park Proiect Cost Adjustment Adjustment Adiustment Project Cost Paid Future Acquisition & Improvements 3,000,000.00 0.00 0,00 0.00 3,000,000.00 0.00 Addison Oaks (A) 2,210,000.00 0.00 (200,000.00) (200,000.00) 2,010,000.00 (1,692.80) Catalpa Oaks 1,395,000.00 0.00 (65,000.00) (65,000.00) 1,330,000.00 (61,703.31) Glen Oaks 0.00 0.00 0.00 0.00 0.00 0.00 Groveland Oaks 120,000.00 0.00 0.00 0,00 120,000.00 (13,562.50) Highland Oaks (B) 369,000.00 0.00 (7,045.20) (7,045.20) 361,954.80 (12, 954.80 ) Independence Oaks (C) 3,996,000.00 2,000.00 (497,743.35) (495,743.35) 3,500,256.65 (3,203,483.73) Lyon Oaks (D) 143,476.97 0.00 0.00 0.00 143,476.97 (26,437.97) Orion Oaks 140,000.00 0.00 0.00 0.00 140,000.00 (10,302.51) Red Oaks (E) 1,513,628.00 22,680.48 (78,115.47) (55,434.99) 1,458,193.01 (1,044,193.01) Rose Oaks (F) 732,000.00 0.00 0.00 0.00 732,000.00 0.00 Springfield Oaks 230,000.00 0.00 0.00 0.00 230,000.00 (43,859.09) Waterford Oaks (G) 1,609,999,57 110,638,45 9,261 72 119,900.17 1,729,899.74 (1,639,899.74) White Lake Oaks 0.00 0.00 0.00 0.00 0.00 0.00 Contingency 1,737,419.97 (135,318,93) 838,642.30 703,323.37 2,440,743.34 0.00 Contract(s) Contract(s) Awd., Pre & Enc. Project Retainer Balance' Balance 0.00 0,00 3,000,000.00 0-00 0.00 2,008,307.20 0.00 0.00 1,268,296.69 0.00 0.00 0.00 0.00 0.00 106,437.50 0.00 0.00 349,000.00 0.00 0.00 296,772.92 0,00 0,00 117,039.00 0.00 0.00 129,697.49 0.00 0.00 414,000.00 0.00 0.00 732,000.00 0.00 0.00 186,140.91 0,00 0.00 90,000,00 0.00 0.00 0.00 0.00 0.00 2,440,743.34 Capital Improvement Program Grand Total $17,196,524.51 $0.00 $0.00 $0.00 $17,196,524.51 ($6,058,089.46) $0.00 $0.00 $11,138 435 05 (A) State Grant $844,800 (B) State Grant $28,160 (C) State Grant $945,000 (D) State Grant $35,200 (E) State Grant $94,160 (F) State Grant $150,480 (G) Federal Grant $190,000/Private Grant $250,000 Grand Total of (possible) grants and donations included in Estimated Project Cost = $2,537,800 Dollar Column Explanation: 2/28/10 Estimated Proiect Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open (any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency). FY 2010 Adjustment is the net of any adjustments made from/to contingency and individual projects in March - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures as of 2/28). FY 2011 Adjustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year. Net Adjustment is the sure of "FY 2010 Adjustment" and "FY 2011 Adjustment" figures. New Estimated Project Cost is the sun of "2/28/10 Estimated Project Cost", "FY 2010 Adjustment" and "FY 2011 Adjustment" (or "Net Adjustment") figures. Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars. Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest hearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance" calculation because it is already included in the "Amount Paid" figure. Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders. Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered. Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts. 7B-5 CIP Summary Page 1 of 2 Re°reatiOn Gc np\ }n Report t Parks a°dm �G1Pl gud9 to its efforts rnrnis5can\uded in \he ak\and COun rten< pro FY Zpt1 Iron G° d \s ir1G nods eGrea ed, 8n wen n' , czokai kow, ¢ FA5 °f ,313p t Pfi Packs nd the Parks \e ed or re4riorct� iorecas\oPad SC)O °t a\ fo a 0IOP cfN eve arY f°t d°Padm°n gCts are ° , PersPe \ans are d Srin'n ea<ron old Proj mmiss;o eta\\ed P OOt ks and Ftec deniciied and n\, and G1 as n ore ies. Oakland Co e Pa are a me re vis e<rea and the C'Nshat suPP°n s yew Protects from tt,e de4 subje6ee and bud9 G rission. of caPi\at PrOp\an is updaied fists the Pre defln\icons a bYeccGty ds d Recreation °m s ave n mu\{rYeaR9\ho G\p 6a d9n9 don a�enet�a\ prKloCtmo°ed uP as diatat° aPPtOva\ °i the Parks an d )after a\f exr�eprogr°s5ng live. etie very sP ther a n base ba the eye Gicon m G\P) is a coc'�d County E ent, bui ra \uded are be Push receiving fatty G°mP onsuu the ren,a s er G ent)• t P\an l of Oak\a GomnicUr nd costs ir,G Others maY ng source and fno prolect nest Ledg ere not sP Program Bodgekthe GcUze Is not a budoe dgsCrlPtcOn s unaV2r\able nlcfy;n9 a fund ca\ year met ed from a G o\ws that w f\s 4err et d a roven'e° e se G\Ps P\ate e P o cr,d funding de mP vid gadget s Ch or without first cal year to tandehe cost cbudget funds Abu 9 n Report The Process Sf o Gap cent\y P Zhe are G°st eskk 9 No effeced i�Ond conrmfeade s Po'nnre at - , attemaCcve so CO a\fora Project to move to ward Go and Oro �c Project rsere%s anY rep a n n 0s endrn9 GtP pia oP°s c what be ", to aPP ses are carr,ed fv#e,ted• s tosod• if \h o Ga\year X P e t -ate e,,Pec\ o{ect o4eGt d the PI, o 1s-21291X andyeGp<oI lk, may no t Pian not \nd djus e fds earebins. hen the P d budge t \an an does trnents` cal Y W d e P \an rep he the G1P Budge budget a end of th rolelt b 9 (s adOpte y mont Y p \ ear h\ for ro eGts Board 0 Co s et dp\\ars. One At the iron °n the P oca e new f,sca\ Yea s) f tnctus,on'm mn issrone the Projec I \ed °r PoosdP°and dePre untle 4u ea pros the Ue9`nncng sea unt for these m i on n°e e °(t \5 create fron'th f d tore Y r e to Ga\Gufate nGngencY acca al budget Pfae ProleGtenera\ �ed9en9enGy P R P ,ode un ew P Bets' fcgur o or m the GO s a perP¢tu or and\ th is O Gon et \an anY of fro been P cd and d 5ecOroPaaaee ed et(e 6 to the G\p ai year n Onthihe Fo t°wage detlO\Cd ldO not "m6 'Ad the )fiscal Year N ustments made pDnthiy repo t t to VP Ces new t,so orp°rates ding sourc ed figure a rward anY adds) nt 4isGa\Yea s b d9e dollar bafan oar �t0l11XXPtan Report\ that have a reefed °r PostP°nProject Cost ear Carry 4fcsca\ Year fun e to e cone aw Rsca Y °nth\y GfP ear protects Pssets. Gan Adjustment t° riot festal Y jnet new Bred ga\anc th of ea n \ eai s m t 4isca\ Y to Fixed ure, the Aber of the P atiis paged Entomb beVtlfong new, its°a Y and Curren ere G\osed stlrnate' frg b Sep non each P is Awarda F<the ate the n pr\or is that w �Lect Cost E toleG s. arch throu9 ent C°\um d „Contras usedGOn�enuate iisca Year Pr {'cs of Year)o the open P the m°n� f Sea Year) tAd9`en y \rnentracts Retainer an y page pe\ere Prrpudgels "tRr9ure for ear- \oformatco( ,ee�s.,�piaN pages °Dent paid" GO cttY a\so the Su4„a Sum the a9 eP e°t Cost„ c P r to each Q 3. d pros e Gontingen �a\Yea t h s 4 m Y t e Sum he ° A e G°rte pago an onth\ r EstimatOIA e o�;cs s one °refigure or troleGt. ummary pagct, Parks \ Year m eft. A. Rec°nGc\fir m the P Gy page s f(g° ryear r P red for each Pred to th° S °tton, of ea inn;n9 frsca gud9 over tfngen t s P om.0 osfe t the U e beg OPerat ng C �rieEdnter tbward each P.. jqure iso omn totals hutlon mf on,at°and hg res to th woo\d be rnG\ud°dd cn the an e G ntrib Me e 6. one 'elk P s pnd 00 G°nIU get n infor Hance Proje°f wise derem,u,e s a sta rty flax for t\ n the pr ' ark na p\a 7. t t a e on. a01,e oche 8. Ve�rfy thdaaCe the Gran Adopted and ReGte` P p a cr' unless parks n Sy1aten't eiOes) determined \and is not dePreCcated. pre G is ¢ e e 0. Rec°p°\e and verify th e c ,ud F n ., ea g ¢ ro P protect 6 CA only \2eareaic° trr,�t) erwise rrnark ¢nsuafte< The Oak\and G° s1� p00 fusu,9 P P y n far of ine pack e2(ro,tess °ih n type) E xce Gan- defcncfio tworth wobe A, .0 hfiscatY ifccaico dOcu'lent ` \not b¢ in unb t g ictl,\-,nesdd to the ne ec the en nr °n hp c\ass nient Plan StabitizatiOnlR¢s¢rve X rev¢nue dO tedlunUud9 fit d it beGom¢s full f , CIP Prof operating s ProveM to s for an "neyvec `nconle un GAP °oeeGtthat iAAtareshoAdforad�ssetsafV°ntoried - ePondc J tMana9e (he ear Ile to FcxehYsicaUY in 1 io 50 Yea pr°jet Y Y 1. mincmun, seP'rat¢ GIP \osed 5 � of 325 peon th¢ {orate fiscal rk'Noutd Proh tree °ext iisca\ ear s 3 8131• 3 pcoVeGt be ebe 300 Atto be deP{eGrated C ow cn a d c ark 6 25 000 l Co Gt- ¢ t:u ¢ r¢Pt¢ bed s•. 2 °° is arena wit n an o, tie nd" nfs 6 project mus�pe a ring tZy Fiscal Year is sh ab'ttizationlRe mark for �� efve 2��t rnd Decemb¢r Sta tion�Res I fu would be 20 r a1. bilita nd f 2 project Priority lis and Capita\ es¢rve Pun of pctob¢r NO o pp rh¢ GaihisOVIlfund earmark, G\P Sun,ma Y Page A Prol Fund Ertuity's O ati n91i 5 ayn�ents fof tY e months ¢armark for F Sa y to ut5t,ze any $ of NotFUnd Eaar sfto iiga io r\ e<� P nlRes¢rve F \f d'b¢Gorn¢S jeG¢5 ftoure month °f Capital, ."S`a tobon"\ funding) fu d Equity an a\terna F an rtunity fas oor e again. N cpMMt5510N g & zECREPlMARY GpMMEIU.tNpER S1p CpUNCA eau F`(2A 5UM gd PUrc��se ** TE 1pv'a p30 D pPKt Gel A CPPt FM12, gj3011A bLid9et pRp�EGSES P5 OF 65 in N- EXPEN rrn Bran ° any chan3 EXPENSE s v62o2 info gUpGES 13,35612 PARK&Xj 1335612 A3,35612 s X dapieEQO\P K� $ e pEPENpENCE pA 13,35612 L$5 p00 (E P n$5 600.00 Y �N Ua p Rfl Ep QpANCtC der 8p0 A-N 4Y, Q d1 p,PP GPN PM apt\an pAK5 SUS �p'CP 5 600 p0 � �5,8p0 p0 2j11 1 p•1pEPENpENCE KS W AtER� 5,6p0 p0 j1 01REp OA � `5 va0U0m 13 35g.12 �aX��Sweepp�ctab\e Pp'(AL � �8,g5612 1 p pAKswP'SER g 12 p6102110 RE � 18 g5 , GRAptU 101 Pt- eation FUrdtn9 n R del FUrd%n9 ot�et 1,3_1 Page 1 0� 1