HomeMy WebLinkAboutAgendas/Packets - 2012.04.04 - 402082800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
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010"AKLANDCOUNTYPARKS
March 29, 2012
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................. Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ................................... Wednesday, April 4, 2012
9:00 a.m.
PURPOSE ................................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Daniel J. Stencil
Executive Officer
Gerald A. Fisher
Chairman
John R McCulloch
Vice Chairman Next Meetings: Wednesday, April 18, 2012
J. David VanderVeen
Secretary Parks & Recreation Admin. Bldg.
Pesky D. Lewis, Jr.
Chairperson Emeritus 2800 Watkins Lake Road
A. David Baumhart III Waterford, Michigan 48328
Robert Kostin
Christine Long Wednesday, May 2, 2012
Gary ^McGillivray
ScottRed Oaks -Suarez Friendship Woods Nature Center
Wilson 30300 Hales
Daniel J. Stencil Madison Heights, Michigan 48071
Executive Officer
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
REVISEL 4/
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Parks and reation Comnvssion Meeting
Oakland County 48328
Parks & Recreation w tie fordt�Michigan s
2800 Watkins Lake RApril 4, 2012
9:00 A-Nl.
AGE
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Action Re wired
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2, Roll Call
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Allegiance Approval
3, Pledge of AlV- Valko 248.858.4603
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4 Approval of Agenda Approval
5 Approval of Minutes: March 7,
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6 public Comments
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Item # 4
OCPRC Commission Minutes
March 7, 2012
These minutes will be e-mailed to the Commission members
on Monday, April 2, 2012.
*MEETING MINUTES *
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 7, 2012
Chairman Fisher called the meeting to order at 9:15 a.m, in the Banquet Room of the Lyon Oaks
Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen,
Robert E. Kostin, Christine Long, Gary McGillivray, John Scott,
COMMISSION MEMBERS ABSENT:
A. David Baumhart, Chairperson Emeritus Pecky D. Lewis, Jr., Eric Wilson
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Board of Commissioners
Oakland County Corporate Counsel
Kosch Catering/Dining Food Services
Oakland County Fair
APPROVAL OF AGENDA:
Daniel J. Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Brittany Bird, Natural Resources Planner
Rachel Boyd, Recreation Program Supervisor
Bridget Brown, Intern
Phil Castonia, Business Development Rep.
Mike Donnellon, Chief -Parks Fac. Maint. & Dev.
Sandy Dorey, Recreation Program Supervisor
Jim Dunleavy, Chief -Park Ops. & Maint. — N. District
Terry Fields, Chief -Recreation Programs & Services
Larry Gee, Chief -Park Ops & Maint. S. District
Jon Noyes, Supervisor-P & R Planning
Melissa Prowse, Business Development Rep.
Paul Simpson, Recreation Program Supervisor
Laurie Stasiak, Recreation Programs & Services
Jeff Phelps, Fiscal Services Supervisor
Kathy Crawford, Commissioner District 9
Philip Weipert, Commissioner District 8
Jody Hall, Financial Attorney
Jason Hilliard, Vice President of Operations
LC Scramlin, Director
Moved by Mr. VanderVeen, supported by Mrs. Long to approve the agenda with the
following amendment: add item 9 H — Transfer of Oakland County Market - Fiscal Note.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mrs. Long, supported by Mr. Kostin to approve the minutes from the OCPRC Regular
Meeting of February 1, 2012.
5-1
(Commission Meeting, March 7, 2012)
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Scott, supported by Mrs. Long to approve the minutes from the OCPRC Regular
Meeting of February 15, 2012.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENT:
County Commissioner Kathy Crawford spoke to the Commission and indicated that she is a long-time fan
of Parks and Recreation. She came to speak about the Wint Nature Center. She advised that due to
changing demographics we are experiencing a bulge in the older adults and that all nature programs are
appealing to older adults. She encouraged the Commission to think about continuing the nature
programs and also about considering new ways of programming, possibly incorporating programs that
are more appealing to all age groups especially the older adults. She understands there are limited
resources and suggested adapting the nature center to possibly a movable facility.
Chairman Fisher introduced Oakland County Commissioner Kathy Crawford of District # 9 and Oakland
County Commissioner Philip Weipert of District # 8.
INTRODUCTION: FORGOTTEN HARVEST:
Mike Donnellon introduced Darrell Anderson, Agency Relations Manager for Forgotten Harvest.
Forgotten Harvest rescues surplus perishable food that is past its sell -by date, but is still safe for
consumption, and takes it to soup kitchens, shelters and pantries throughout metro Detroit. Last month 4
million pounds of food were rescued from locations including Kroger, Meijer, Hillers, Ford Field and some
of the local casinos. Forgotten Harvest has been working closely with staff and in particular on the
Community Service Garden. They were in need of refrigeration for the perishable goods; when we
replaced the refrigerators throughout the Parks System with more energy efficient models, we donated
the old refrigerators to Forgotten Harvest. Mr. Anderson indicated their organization was very thankful
for the donation of the refrigeration units from Oakland County Parks and Recreation.
CONSENT AGENDA:
Moved by Mrs. Long, supported by Mr. VanderVeen to approve all items (8 A-E) under the
Consent Agenda as follows:
• Internal Service Department Funds Journal Entry Register for Month Ending 01/31/12
(FM04, FY 2012)
• Payment Register for Month Ending 01/31/12 (FM04, FY 2012)
• Monthly Financial Statement for Month ending 01/31/12 (FM 4, FY 2012)
• Monthly Average Comparison Report (MACR)
• 1 s` Quarter Financial Forecast/Budget Amendment
5-2
(Commission Meeting, March 7, 2012)
• National Bicycle League Outstanding Receivable Write Off
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF LICENSE FOR FOOD & BEVERAGE — CONCESSION OPERATIONS SERVICES:
Phil Castonia presented the Food and Beverage Committee's bid recommendation to the Commission for
the first phase of the new contacts for Food and Beverage Services for the Oakland County Parks. This
first phase covers the Concession Operations which include Waterford Oaks Waterpark, Red Oaks
Waterpark, Groveland Oaks Campground, Addison Oaks Campground and Springfield Oaks Golf Course
and will expire on December 31, 2015. Approval of this bid will be contingent upon the Oakland County
Board of Commissioner's approval, which is on their agenda for March 7, 2012.
Moved by Mr. Scott, supported by Mrs. Long, to approve the proposed contract for Food and
Beverage Concession Services with Kosch in accordance with the terms within the contract,
contingent upon the Oakland County Board of Commissioners approval of the Amendment
to the current Oak Management lease.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
WETLAND MITIGATION BANKER SERVICES:
Brittany Bird, Natural Resources Planner, provided the Commission with an update on the status of the
bid process for the Addison Oaks Wetland Mitigation Banker Services. In addition, she also provided the
bid evaluation criteria and the associated timeline for the Wetland Mitigation Banker project. Staff will
present their recommendation on the award of the contract to the Commission at a future meeting.
PARK FENCING INSTALLATION CONTRACT — HIGHLAND AND INDEPENDENCE OAKS
Mike Donnellon presented information to the Commission on the park fence installation project for
Independence Oaks and Highland Oaks. He advised the Commission that this project is to ensure safe
park access, enforce park rules, and minimize encroachments onto or within neighboring parcels of land.
Moved by Mr. McCulloch, supported by Mr. McGillivray to award the contract for the boundary
line fencing for independence Oaks and Highland Oaks to Michigan Fence and Supply Company
to the lowest bidder in the amount of $119,874, with a 5% contingency of $5,994, for a total
approved amount of $125,868 for Base Bid 1-3, including all alternatives, and approve the
transfer of $3,896 from the FY2012 CIP Contingency to these CIP Projects.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
5-3
(Commission Meeting, March 7, 2012)
LEWIS E WINT NATURE CENTER OPERATIONS_ UPDATE AND BUDGET ADJUSTMENT REQUEST:
Sue Wells, Manager of Parks and Recreation provided the Commission with a proposed budget
adjustment/transfer request for the Lewis E. Wint Nature Center Operations. As directed by the
Commission at a previous meeting, their intent was to re -prioritize the Operating Budget to absorb the
requested amount rather than having the amount transferred from Contingency. In order to accomplish
this she outlined the costs associated with closing the facility, possible fund transfers from existing unfilled
positions, recommended staff functions realignments and possible responsibility reassignments as
alternatives within the budget to allow the Nature Center to continue operations at Independence Oaks. It
was also mentioned that staff could utilize more volunteers at the Nature Center and the Sensory Garden.
A request was made to the Commission to transfer $97,000 into the Nature Center Budget in order to
continue operations at the Lewis E. Wint Nature Center from Recreation Program Services.
In answer to a question from the Commission, staff indicated that if the transfer of $97,000 was not
approved staff would not have enough funds to operate the Nature Center facility and it would be
unrealistic to offer the same level of services with the existing budget.
Mr. McGillivray stated he is opposed to the transfer of $97,000 based upon his experience with the
Madison Heights Nature Center. He feels that the $234,000 budget is sufficient.
Chairperson Fisher inquired if there is another reasonable alternative to this proposal that would cost
less. Ms. Wells indicated the lower cost alternative would be to close the Nature Center.
Mr. McCulloch stated that OCPR should be utilizing HCMA for Nature Center functions due to the fact that
HCMA staff are the gurus in nature center programs.
Moved by Mr. VanderVeen, supported by Mr. Kostin to postpone this item until the next meeting.
AYES: Fisher, VanderVeen, Kostin, Long, McGillivray (5)
NAYS: McCulloch, Scott (2)
Motion carried on a voice vote.
Mr. McCulloch and other Commissioners questioned the validity of the last vote, indicating their belief that
an affirmative vote of the entire Commission was necessary to take action. Chairperson Fisher indicated
his understanding that the vote only required a majority of the quorum present, and that this matter would
be passed until later in the meeting while a determination is made whether there is a bylaw that required
a higher number of votes.
JODI BEE APIARY LICENSE AGREEMENT FOR INDEPENDENCE OAKS:
Staff presented a request to the Commission to allow Jodi Bee Honey Farm, Inc. to manage permanent
beehives at the Independence Oaks -North County Park. This license agreement has been reviewed and
approved by Corporation Counsel. Staff reported that the pollinators (bees) keep plants healthy and as a
result provide habitat and food for other wildlife within the park. By partnering with Jodi Bee Honey Farm
it would allow staff the opportunity to develop various educational programs, assist in restoration of
grassland habitats in the park via provision of pollination services for native plants, develop interpretive
signage content for the park system, provide expertise at workshops hosted by OPRC, and also provide
1 % of the honey produced to OCPRC as promotional material or for educational programs. Commission
requested adding "termination for cause of 30 days" to the agreement.
Moved by Mr. Kostin, supported by Mrs. Long to approve the License Agreement provided by
Corporation Counsel to permit Jodi Bee Honey Farm, Inc. to manage beehives at Independence
Oaks —North County Park with the modification of "termination for cause of 30 days."
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
(Commission Meeting, March 7, 2012)
NAYS: (0)
Motion carried on a voice vote.
PURCHASE OF REPLACEMENT SHOW MOBILE (PORTABLE STAGE) — MOBILE RECREATION:
Staff advised that as part of an annual inspection, staff discovered one of the mobile stages was showing
numerous stress cracks in the frame that will limit the use as a rental unit. In the future, staff felt that it
could be repurposed as a band show stage in one of the parks. As a result, staff requested approval to
purchase a new mobile stage.
Moved by Mr. Scott, supported by Mr. McGillivray to award the bid for the purchase of a new
mobile stage from Century Industries of Sellersburg, Indiana for a total cost of $105,862 and
approve the transfer of funds from the Operating Contingency 5060201-730359.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
Commissioner VanderVeen advised that the Show Mobiles are used for the Fire & Ice Festivals, Brooksie
Way and other special events that provide great visibility for Oakland County Parks and Recreation. They
are basically a travelling billboard.
CONTRACT AMENDMENT OAKLAND COUNTY FAIR ASSOC. - ELECTRICAL IMPROVMENTS:
Staff presented a recommendation to the Commission on the Springfield Oaks Campground electrical
updates. Most of the campsites do not meet electrical code requirements established by local and state
authorities and, therefore, are in need of improvements. In addition, a proposed amendment was
submitted for Commission's approval for the Oakland County 4-H Fair Association to commit up to
$60,000 in electrical improvements to the campsites and arena lighting fixtures at Springfield Oaks Park.
Mr. LC Scramlin, Director of OC4HFA, advised the Commission that the OC4HFA appreciates the
Commission's support of Springfield Oaks and is looking forward to continued cooperation between the
OC4HFA and OCPR.
Moved by Mrs. Long, supported by Mr. Kostin to approve an amendment to the Cooperative
Agreement between Oakland County Parks and Recreation and the Oakland County 4-H
Association to include commitment up to the amount of $60,000 for electrical work at Springfield
Oaks County Park from the Oakland County 4-H Association to be paid to Oakland County Parks
and Recreation Commission; and
Move to approve a change order in the amount of $86,900.00 with a 10% contingency of $8,690
for a total of $95,590 added to the previously awarded contract to Airport Lighting, Inc., for a total
approved amount with contingency of $363,792; and
Move to approve the transfer of $95,590 from the approved FY2012 CIP Budget Contingency to
the Capital Improvement Plan Project titled Event Campground Phase 2.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
5-5
(Commission Meeting, March 7, 2012)
Moved by Mrs. Long, supported by Mr. Kostin to approve the change in the First Amendment to
the Oakland County Fair Cooperative Agreement between Oakland County Parks and
Recreation Commission and Oakland County 4-H Fair Association by including:
If the Cooperative Agreement is terminated by the OC4HFA prior to December 31, 2016, the
OC4HFA is still obligated to pay the monies set forth in paragraph 3 of the Amendment. If
OCPRC terminates the Cooperative Agreement before December 31, 2016 OC4HFA will not be
obligated for any balance as of the date of termination.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
TRANSFER OF OAKLAND COUNTY MARKET — FISCAL NOTE:
Jeff Phelps, Fiscal Services Supervisor, presented a Fiscal Note to the Commission for approval
regarding the transfer of the Oakland County Market to Parks and Recreation for budgetary purposes.
This is a fiscal note that will be part of the original resolution on the approval of the transfer of the Market.
Moved by Mr. McCulloch, supported by Mr. Scott to approve the Fiscal Note on the transfer of the
Oakland County Market to Oakland County Parks and Recreation.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
LEWIS E WINT NATURE CENTER OPERATIONS UPDATE AND BUDGET ADJUSTMENT REQUEST
(Continued):
Further discussion occurred and the Chairman received a confirmation from Corporation Counsel that
action on this matter required only a majority of the quorum present at the meeting.
Chairman Fisher indicated that, without objection by the members of the Commission, he would set aside
the previous vote on this matter based upon the fact that there was a misunderstanding by several
Commission members of how many people it took to pass a motion. He felt it wouldn't be fair to have a
binding vote under those circumstances. No objection was expressed.
Further questions from the Commission included: If we are postponing are we postponing moving
$97,000; will staff come back with other alternatives — possibly cutting more programs, more staff and
cutting hours. Mr. McCulloch then offered a new motion.
Moved by Mr. McCulloch, supported by Mr. Kostin to approve the transfer of $97,000 from the
FY 2012 Recreation Programs and Services Operating Budget to the Lewis E. Wint Nature
Center Budget ($234,000 + $97,000).
AYES: Fisher (1)
NAYS: McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (6)
Motion failed.
5-6
(Commission Meeting, March 7, 2012)
ACTIVITY REPORTS JANUARY & FEBRUARY 2012 — FY2012 MONTH 4:
The Activity Reports for January and February 2012 (FM04 & FM05, FY 2012) were received and filed.
2011 RECREATION PROGRAM ANNUAL REPORT:
Terry Fields, Recreation Program and Services Chief, provided the Commission with a presentation and
update on the 2011 Recreation Programs and Services programs and events, and also programs and
events scheduled in 2012.
2012 RECREATION PROGRAM CALENDAR:
The 2012 Recreation Program Calendar report was received and filed.
EXECUTIVE OFFICER'S REPORT:
In addition to the items in the Executive Officer's Report filed in the agenda, the following information was
noted:
- Creating, Restoring and Managing Natural Shoreline Landscapes on Michigan Inland Lakes: A
f _ Workshop for Property Owners will be held at the Wint Nature Center at Independence Oaks
County Park March 17 from 9 a.m. — 12:30 p.m.
- Congratulations to Commissioner McCulloch on being reappointed for a 6-year term to the
Huron -Clinton Metropolitan Authority Board.
- Three Rivers Park Districts Forum scheduled for June 18-21, 2012
- Target date to open the five golf courses will be Monday, March 12, weather permitting.
COMMISSION/STAFF PLANNING SESSION:
Jon Noyes, Parks and Recreation Planning Supervisor, made a presentation in order to update the
Commission on the cost recovery objective and annual target for inclusion in the Five -Year Parks and
Recreation Master Plan for 2013-2017. In the past OCPR has not had measureabie goals, outcomes
and objectives that state where OCPR will we be at a given point in time - this year/this month, next
year/next month. Staff would be able to meet broad goals for this mission, have annual scheduled
benchmarks and objectives, quarterly reports to show where we stand, and key performance indicators
that are monitored continuously in years in order to maintain the cost recovery. It would also be a tool in
determining what functions/services would be sustainable.
The overall consensus from the Commission was that they are satisfied with the concept of the cost
recovery.
OLD BUSINESS:
There was no old business to address.
5-7
(Commission Meeting, March 7, 2012)
NEW BUSINESS:
There was no new business to address.
ADJOURNMENT:
Meeting adjourned at 12:18 p.m.
J. David VanderVeen, Secretary Vicky Valko, Recording Secretary
S-8
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative
Submitted: March 29, 2012
Subject: Introduction: Kosch Hospitality, LLC
INTRODUCTION AND HISTORY
We will be introducing the representatives from Kosch Hospitality, LLC, the new Concessions Operator for the
two waterparks, two campgrounds and Springfield Oaks Golf Course.
7 A-1
Item # 7B
Award:
Waterford Oaks Paradise Peninsula Playscape
2012 MRPA Design Award
M. Donneilon /
Douglas Schultz, Director or Landscape Architecture
Rowe Professional Services Company
Flint, Michigan
7 B-1
AKLANDCOUNTYPARKS Find us on facebook.com/ocparks
OAKLAND COUNTYRECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II
Submitted: March 29, 2012
Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements
8. A. PAYMENT APPROVAL SUMMARY
* Internal Service and Department Funds Journal Entry Register:
February, 2012 (FM 5, FY 2012)
* Voucher Payment Register:
February, 2012 (FM 5, FY 2012) 212,047.06
TOTAL
* Back-up information is available for review.
8. B. MONTHLY FINANCIAL STATEMENTS
February, 2012 (FM 5, FY 2012):
MONTHLY AVERAGE COMPARISON REPORT (MACR)
8 A-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5 FY 2012
(FOR MONTH ENDING 2/29/12)
2012
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$11,684,000.00
$9,288,283.67
$2,395,716.33
79.5%
Other
255,525.00
(66,475.39)
322,000.39
-26.0%
GLEN OAKS GOLF COURSE
986,540.00
102,495.51
884,044.49
10.4%
LYON OAKS GOLF COURSE
1,167,000.00
130,392.69
1,036,607.31
11.2%
RED OAKS GOLF COURSE
381,500.00
23,746.43
357,753.57
6.2%
SPRINGFIELD OAKS GOLF COURSE
743,174.00
49,496.27
693,677.73
6.7%
WHITE LAKE OAKS GOLF COURSE
834,503.00
71,022.01
763,480.99
8.5%
INDEPENDENCE OAKS NATURE CENTER
32,300.00
12,462.93
19,837.07
38.6%
ADDISON OAKS
423,580.00
88,699.64
334,880.36
20.9%
ADDISON OAKS CONFERENCE CENTER
124,000.00
26,595.44
97,404.56
21.4%
GROVELAND OAKS
695,152.00
24,049.06
671,102.94
3.5%
HIGHLAND OAKS
3,000.00
0.00
3,000.00
0.0%
INDEPENDENCE OAKS
285,388.00
56,702.53
228,685A7
19.9%
LYON OAKS
92,900.00
30,367,00
62,533.00
32.7%
ORION OAKS
104,500.00
36,798.00
67,702.00
35.2%
RED OAKS DOG PARK
47,000.00
12,213.00
34,787.00
26.0%
ROSE OAKS
2,000.00
0.00
2,000.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
71,319.00
44,120.16
27,198.84
61.9%
WATERFORD OAKS ACTIVITY CENTER/PARK
50,629.00
25,678.41
24,950.59
50.7%
RECREATION PROGRAMS & SERVICES
227,665.00
66,537.50
161,127.50
29.2%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
RED OAKS WATERPARK
992,750.00
26,857,68
965,892.32
2.7%
WATERFORD OAKS BMX COMPLEX
21,475.00
1,234.00
20,241.00
5.7%
WATERFORD OAKS TOBOGGAN COMPLEX
5,000.00
2,150.00
2,850.00
43.0%
WATERFORD OAKS WATERPARK
734,400.00
6,580.60
727,819.40
0.9%
TOTAL REVENUE
$19,975,300.00
$10,060,007.14
$9,915,292.86
50.4%
EXPENSES
ADMINISTRATIVE SERVICES
$5,427,313.00
$1,727,898,30
$3,699,414.70
31.8%
FISCAL SERVICES ADMINISTRATION
166,079.00
53,571.81
112,507.19
32.3%
FISCAL SERVICES PARKS & REC
265,694.00
87,324.92
178,369.08
32.9%
GLEN OAKS GOLF COURSE
1,023,139.00
341,200.70
681,938.30
33.3%
LYON OAKS GOLF COURSE
1,838,709.00
473,212.18
1,365,496.82
25.7%
RED OAKS GOLF COURSE
651,735.00
182,114.05
469,620.95
27.9%
SPRINGFIELD OAKS GOLF COURSE
824,646.00
186,282.17
638,363.83
22.6%
WHITE LAKE OAKS GOLF COURSE
971,112.00
266,323.53
704,788.47
27.4%
INDEPENDENCE OAKS NATURE CENTER
234,400.00
146,071.01
88,328.99
62.3%
ADDISON OAKS
1,318,780.00
417,990.75
900,789.25
31.7%
ADDISON OAKS CONFERENCE CENTER
219,890.00
50,859.38
169,030.62
23.1 %
GROVELAND OAKS
1,201,577.00
248,958.39
952,618.61
20.7%
HIGHLAND OAKS
68,906.00
11,806.73
57,099.27
17.1%
INDEPENDENCE OAKS
921,846.00
285,117.53
636,728.47
30.9%
LYON OAKS
306,262.00
116,279.28
189,982.72
38.0%
ORION OAKS
176,142.00
40,446.23
135,695.77
23.0%
RED OAKS DOG PARK
120,893.00
24,664.68
96,228.32
20.4%
ROSE OAKS
58,891.00
12,864.75
46,026.25
21.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
393,347.00
98,399.07
294,947.93
25.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
754,694.00
178,616A 3
576,077.87
23.7%
RECREATION PROGRAMS & SERVICES
1,162,172.00
287,855.09
874,316.91
24.8%
CATALPA OAKS
137,309.00
11,089.28
126,219.72
8.1%
RED OAKS WATERPARK
1,256,974.00
180,827.55
1,076,146.45
14.4%
WATERFORD OAKS BMX COMPLEX
65,212.00
9,429.38
55,782.62
14.5%
WATERFORD OAKS TOBOGGAN COMPLEX
182,340.00
61,989.08
120,350.92
34.0%
WATERFORD OAKS WATERPARK
1,032,458.00
184,154.81
848,303.19
17.8%
FACILITIES & MAINTENANCE
1,238,080.00
391,932.50
846,147.50
31.7%
CONTINGENCY/INTERNAL SERVICE CHARGES`
1,088,400.00
104,668.48
983,731.52
N/A
TOTAL EXPENSES
$23,107,000.00
$6,181,947.76
$16,925,052.24
26.8%
REVENUE OVER/(UNDER) EXPENSES
($3,131,700,00)
$3,878,059.38
($7,009,759.38)
2012
2011
2010
2009
ACTUAL REVENUE TO DATE:
50.4%
42.2%
44.1 %
52.9%
BUDGET BALANCE:
49.6%
57.8%
55.9%
47.1%
ACTUAL EXPENSE TO DATE:
26.8%
25.5%
24.5%
26.5%
BUDGET BALANCE:
73.2%
74.5%
75.5%
73.5%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 8 B-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2012
(FOR MONTH ENDING 2/29/12)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
$134,610 to Addison Oaks Conference Center Building Maintenance (OCPRC Dec)
$3,700 to Springfield Oaks Rental Property Maintenance (OCPRC Dec)
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 8 B_2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 5, FY 2012
(FOR MONTH ENDING 2129/12)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTERIPARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
CAPITAL ASSET CONTRIBUTIONS
TOTAL
YEAR TO DATE
REVENUE
$9,221,808.28
0.00
0.00
9,221,808.28
102,495.51
130,392.69
23,746,43
49,496.27
71,022.01
377,152.91
YEAR TO DATE
EXPENSE
$1,727,898.30
53,571,81
87,324.92
1,868,795.03
341,200.70
473,212.18
182,114.05
186,282.17
266,323.53
1,449,132.63
REVENUE OVER
(UNDER) EXP.
$7,493,909.98
(53,571.81)
(87,324.92)
7,353,013.25
(238,705.19)
(342,819.49)
(158,367.62)
(136,785.90)
(195,301.52)
(1,071,979.72)
12,462.93 146,071.01 (133,608.08)
12,462.93 146,071.01 (133,608.08)
88,699.64
26,595.44
24,049.06
0.00
56,702.53
30,367.00
36,798.00
12,213.00
0.00
44,120.16
25,678.41
345,223.24
66,537.50
0.00
26,857.68
1,234.00
2,150.00
6,580.60
103,359.78
0.00
0.00
0.00
0.00
$10,060,007.14
417,990.75
50,859.38
248,958.39
11,806.73
285,117.53
116,279.28
40,446.23
24,664.68
12,864.75
98,399.07
178,616.13
1,486,002.92
287,855.09
11,089.28
180,827.55
9,429.38
61,989.08
184,154.81
735,345.19
(329,291.11)
(24,263.94)
(224,909.33)
(11,806.73)
(228,415.00)
(85,912.28)
(3,648.23)
(12,451.68)
(12,864.75)
(54,278.91)
(152,937.72)
(1,140,779.68)
(221,317.59)
(11,089.28)
(153,969.87)
(8,195.38)
(59,839.08)
(177,574.21)
(631,985.41)
391,932.50 (391,932.50)
391,932.50 (391,932.50)
104,668.48 (104,668.48)
0.00 0.00
$6,181,947.76 $3,878,059.38
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www,oakgov.com/fiscal/info pub/monthlyreports html
2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 3 of 3) 8 B-3
Oakland County Parks and Recreation Commission
Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget
REVENUES:.. _...
5-YEAR AVERAGE REVENUE
__ _.....
$ 347,207 $
149,312
$ 1,735,663
$ 5,567,990-
_.....
$ 4,509,065
$ 2,502,280
_..
$-1,167,090
$ 1,235,921
$ 1,398,320
$ 1,936,483
$ 1,556,098
$ 2,133,058
$24,238,487
Percentage of Total
- 1.43%:
0.62%
7A6%
22.97%.
18.60%
10.32%
_ 4.82%
5.10%
5.77%
7.99%
6.42%'.
8.80%
100%
FY2012 Adopted Budget/Alottment
$19,975,300 $286,138.
$123,051
$1,430,386
$4,588,664
$3,715,988
$2,062,166
_$961,816
$1,018,541
$1,152,376
$1,595,884 -.
$1,282,404
$1,757,885
FY 2012 Actuals
$184,765
$148,802
$1,521,187
$5,159,496
$3,045,757
_-
$10,060,007
Average Revenue Over/(Under)
($101,373)
$25,751
$90,802
$570,831
($670,231)
_
_.
($84,220)
EXPENSES:..
5-YEAR AVERAGE EXPENSE
$1,358,250'
$1,294,008
$1,584,581'-.
$1,277,151
$1,194,100
$1,641,038
$1,496,298'.
$1,863,166
$2,418,331
$2,264,730',
$2,190,681.
$2,300,827
$20,883,160
Percentage of Total -
6.50%
6.20%
7.59%.......
6.12%
5.72%
7.86%
_.._ 7.17%..__.
8.92%
11.58%
10.84%
10.49%.
11.02%
_.. 100%
FY2012 Adopted Budget/Alottment
$23,107,000 $1,502,889
$1,431,806
$1,753,322
$1,413,155.'.
$1,321,259
$1,815,791
$1,655,638
$2,061,574
$2,675,858
$2,505,900
$2,423,966:.
$2,545,941
FY 2012 Actuals
$1,261,533
$1,175,672
$1,396,150
$1,232,647
$1,115,946'
_
_.. _
$6,181,948
-
$1,240,4841
Average Expenses(Over)/Under
$241,356
$256,134
$357,172
$180,508
$205,313
iM
M,
OAKLAND COUNTY PARKS u kECREATION COMMISSION
CAPITAL EQUIPMENT SUMMARY
FM5, FY2012
AS OF 2129/12
**" Please inform Brian of any changes in budgeted
purchases ***
COMMENTS &
DATE
ACTUAL
PROJECTED
(OVER)/UNDER
APPROVED
QUANTITY
PARK & ITEM
BUDGET
EXPENSES
EXPENSES
BUDGET
ADMINISTRATIVE SERVICES
06/01/11
1
Copier
10,000.00
10,000.00
ADMINISTRATIVE SERVICES SUB -TOTAL $
10,000.00
$ -
$
10,000.00
$0.00
LYON OAKS GOLF COURSE
06/01/11
1
Fairway Mower
42,000.00
-
42,763.67
RQ188271
LYON OAKS GOLF COURSE SUB -TOTAL $
42,000.00
$ -
$
42,763.67
($763.67)
WHITE LAKE OAKS GOLF COURSE
06/01/11
1
Jacobsen Greensking Riding Greensmower
25,000.00
-
25,000.00
WHITE LAKE OAKS GOLF COURSE SUB -TOTAL $
25,000.00
$ -
$
25,000.00
$0.00
ADDISON OAKS
06/01/11
1
Honey Wagon
8,000.00
9,822.00
-
V704051 & V711047
ADDISON OAKS SUB -TOTAL $
8,000.00
$ 9,822.00
$
($1,822.00)
GROVELAND OAKS
06/01/11
1
Generator
10,000.00
-
<$5,000 / Expendable Equip.
GROVELAND OAKS SUB -TOTAL $
10,000.00
$ -
$
$10,000.00
SPRINGFIELD OAKS PARK/ACTIVITY CENTER
06/01/11
1
Exmark 72" Zero Turn Riding Mower - 25 HP diesel
15,000.00
-
15,000.00
SPRINGFIELD OAKS PARK/ACTIVITY CENTER SUB -TOTAL $
15,000.00
$ -
$
15,000.00
$0.00
OAKLAND COUNTY PARKS r<ECREATION COMMISSION
CAPITAL EQUIPMENT SUMMARY
FM5, FY2012
AS OF 2/29/12
*** Please inform Brian of any changes in budgeted purchases ***
COMMENTS &
DATE ACTUAL PROJECTED (OVER)/UNDER
APPROVED QUANTITY PARK &ITEM BUDGET EXPENSES EXPENSES BUDGET
WATERFORD OAKS WATERPARK
06/01/11 1 Swimming Pool Vacuum
WATERFORD OAKS WATERPARK SUB -TOTAL
GRAND TOTAL
Parks and Recreation Funding
Other (outside) Funding
6,000.00 6,000.00
$ 6,000.00 $ - $ 6,000.00 $0.00
$ 116,000.00 $ 9,822.00 $ 98,763.67 $7,414.33
$ 116,000.00
Paae 2 of 2 8 B-6
Oakland County Parks and Recreation Commission
Contributions (Donations) - October 1, 2011 - December 31, 2011
SPG
y 3
Rotary Park Pedestrian Bridge Laura Moreau $ 100.00
SPG
Rotary Park Pedestrian Bridge
Angela Spicer
$
50.00
SPG
Rotary Park Pedestrian Bridge
Tammie Sanders
$
50.00
SPG
Rotary Park Pedestrian Bridge
Worley Smith
$
50.00
SPG
Rotary Park Pedestrian Bridge
Matt Strickland
$
150.00
SPG
Rotary Park Pedestrian Bridge
Springfield Township P&R
$
150.00
SPG
Rotary Park Pedestrian Bridge
Mike Donnellon
$
50.00
SPG
Rotary Park Pedestrian Bridge
Daniel Stencil
$
50.00
Springfield Oaks Golf Course Total
$
650.00
INC
Nature Center Donation
c (Outreach, Tuning Your Tot CD)
$
62.00
INC
Ellis Barn Festival Donation
±Omcis
Farm Bureau
$
650.00
Independence Oaks Nature Center Total $
712.00
LYP
Dog Park Programs
Tuffy's Pet Foods
$
150.00
Lyon Oaks Park Total
$
150.00
Grand Total
$ 1,512.00
Ow
F7.1, kq I V Z I D i
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
1 r F
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative
Submitted: March 29, 2012
Subject: Receive and File Staff Report — Purchasing Quarterly Update
INTRODUCTION AND HISTORY
In 2008 as part of the Strategic Master Plan the Commission requested regular updates from staff about the purchasing
activity for the last quarter.
Today staff will present a quarterly status update on the Purchasing Activity from the 2nd Quarter of Fiscal Year 2012 for
the Parks and Recreation Department.
ATTACHMENTS
- 2"d Quarter Fiscal Year 2012 Purchasing Activity Report
STAFF RECOMMENDATION
Staff recommends the Commission receive and file this report.
8 D-1
Oakland County Parks & Recreation
Purchasing Quarterly Report
5060101
Awarded
Vendor
Parks
Estimated
Start Date
Bid Event
Bid
Due
Description
Award
PO / Contract
Purchase
Contract (NTE)
Not to Exceed
Contract
Usage Amount
Buyer
#
Date
Name
City
State
Date
Number
Order Amount
Amounts
of Multi
Department
Contracts
08/12/11
1904
8/21
Prescribed Burn Services
David Borneman
Ann Arbor
MI
10/25/11
003328
$ 170,000.00
$ 170,000.00
JED
Addison Oaks Window &
E and L
08/23/11
1954
9/8
Insulation Upgrade
Construction Group
Flint
MI
12/23/11
003380
$ 295,650.00
$ 295,650,00
EJT
Inc.
10/18/11
1994
11/10
Springfield Electrical
JR Howell Airport
Luther
MI
01/25/12
003411
$ 243,820.00
$ 243,820.00
EJT
Improvements
Li htin LLC
10/26/11
2001
11/2
Post Top Luminaires and
LED Optical
Washington
MI
12/28/11
182918
$ 5,670.00
EJT
Bollards
Solutions LLC
10/27/11
2005
11/17
Wint Lighting Upgrade
Energy Sciences
Birmingham
MI
02/14/12
003425
$ 21,541.00
$ 21,541.00
EJT
11/18/11
2030
11/30
Wristbands for Waterparks -
JED
Blanket Order Contract
11/22/11
2034
12/20
Catalpa Oaks Project
Bernco, Inc.
St Clair Shores
MI
03/06/12
3445
$ 998,700.00
$ 998,700.00
EJT
11/22/11
2045
12/5
Shade Trees
Emin er
Plymouth
MI
02/14/12
185407
$ 5,750.00
JED
12/7/2011
2051
12/21
Double Rider Inflatable Tubes
Tube Pro
Waterloo
ON
1/11/1012
Pcard
$ 2,334.00
JED
12/13/11
2056
1/12
Waterslide Demolition
Blue Star, Inc.
Warren
MI
02/24/12
3434
$ 28,700.00
$ 28,700.00
EJT
Addison & Groveland Oaks
Marine Aluminum
12/15/11
2059
1/12
Dock Replacement
Extrusion dba
Jackson
MI
02/21/12
3427
$ 149,402.54
$ 149,402.54
AJK
Maxdock
09/12/11
2055
1/19
Food Concessions
Kosch Hospitality
Rochester
MI
03/08/01
3449
SNG
01/23/12
2105
2/6
Golf Course Mowers
Jacobsen
Charlotte
NC
02/23/12
185894
$ 21,386.00
LMS
01/23/12
2105
2/6
Golf Course Mowers
Jacobsen
Charlotte
NC
02/23/12
185895
$ 15,000.00
LMS
02/01/12
2080
2/16
Rose Oaks Tree Removal
Asplundh Tree
Willow Grove
PA
02/21/12
3428
$ 1,200.00
$ 1,200.00
JED
Expert
02/03/12
2125
2/16
Fairway Mower
Spartan Distributors
Auburn Hills
MI
03/02/12
186298
$ 42,763.67
AJK
02/03/12
2126
2/22
Tree Pruning Removal Services
Asplundh Tree
Willow Grove
PA
03/07/12
3446
$ 25,000.00
$ 5,000.00
AJK
Expert
02/10/12
2137
2/27
2012 Golf Course Sand
Osburn Industries
Taylor
MI
03/05/12
3441
$ 30,000.00
$ 30,000.00
AJK
02/15/12
2132
2/27
PR Tents
Celina Tent
Celina
OH
03/12/12
1186814
1 $ 11,279.30
LMS
02/16/12
2133
2/27
PR Automatic Pool Vacuum
I Bha ana Brothers
PittsburgPA
03/14/12
1 189032
1 $ 3,746.71
1
1
1 LMS
$ 107,929.68 $ 1,944,013.54
mm
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
REVISED 04/02/12
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: April 3, 2012
Subject: Amendment to March 7, 2012 OCPR Commission Minutes
INTRODUCTION AND HISTORY
At the March 7, 2012, OCPR Commission meeting staff made a recommendation to the Commission on the purchase of
the Show Mobile (Portable Stage) — Mobile Recreation. The recommended motion was to transfer funds from the
Operation Contingency 5060201 730359. The Commission considered and approved the motion as listed below:
PURCHASE OF REPLACEMENT SHOW MOBILE (PORTABLE STAGE) —MOBILE RECREATION:
Staff advised that as part of an annual inspection, staff discovered one of the mobile stages was showing numerous stress
cracks in the frame that will limit the use as a rental unit. In the future, staff felt that it could be repurposed as a band show
stage in one of the parks. As a result, staff requested approval to purchase a new mobile stage.
Moved by Mr. Scott, supported by Mr. McGillivray to award the bid for the purchase of a new mobile stage from
Century Industries of Sellersburg, Indiana for a total cost of $105,862 and approve the transfer of funds from the
Operating Contingency 5060201-730359.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
Commissioner VanderVeen advised that the Show Mobiles are used for the Fire & Ice Festivals, Brooksie Way and other
special events that provide great visibility for Oakland County Parks and Recreation. They are basically a travelling billboard.
It was discovered after the meeting that this account was listed in error. It should have been listed as Capital
Contingency.
STAFF RECOMMENDATION
Staff requests the Commission amend the minutes from March 7, 2012, to reflect the appropriate account. If this change
is approved the minutes will reflect the correct account of Capital Contingencv.
MOTION
love to amend the OCPR Commission minutes of March 7, 2012, to reflect the appropriate account as follows:
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Page 2
PURCHASE OF REPLACEMENT SHOW MOBILE (PORTABLE STAGE) — MOBILE RECREATION:
Staff advised that as part of an annual inspection, staff discovered one of the mobile stages was showing numerous stress
cracks in the frame that will limit the use as a rental unit. In the future, staff felt that it could be repurposed as a band show
stage in one of the parks. As a result, staff requested approval to purchase a new mobile stage.
Moved by Mr. Scott, supported by Mr. McGillivray to award the bid for the purchase of a new mobile stage from
Century Industries of Sellersburg, Indiana for a total cost of $105,862 and approve the transfer of funds from the
Capital Contingency.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
Commissioner VanderVeen advised that the Show Mobiles are used for the Fire & Ice Festivals, Brooksie Way and other
special events that provide great visibility for Oakland County Parks and Recreation. They are basically a travelling billboard.
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OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: March 29, 2012
Subject: Correction to March 7, 2012 OCPR Commission Minutes
INTRODUCTION AND HISTORY
At the March 7, 2012, OCPR Commission meeting staff made a recommendation to the Commission on the purchase of
the Show Mobile (Portable Stage) — Mobile Recreation. The recommended motion was to transfer funds from the
Operation Contingency 5060201 730359. The Commission considered and approved the motion as listed below:
Purchase of Replacement Show Mobile (Portable Stage) — Mobile Recreation
Staff advised that after an annual inspection one of the mobile stages was showing numerous stress cracks in the frame and
for safety reasons it should no longer be used as a rental vehicle. In addition, staff felt that it could be repurposed as a band
show stage in one of the parks. As a result staff requested approval to purchase a new mobile stage.
Moved by Mr. Scott, supported by Mr. McGillivray to approve the award of the bid for the purchase of a new mobile
stage from Century Industries of Sellersburg, Indiana for a total cost of $105,862 and approve the transfer of funds
from the Operating Contingency 5060201-730359.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
Commissioner VanderVeen advised that the Show Mobiles are used for the Fire & Ice Festivals and that they provide great
visibility for Oakland County Parks and Recreation. They are basically a travelling billboard.
It was discovered after the meeting that this account was listed in error. It should have been listed as Capital
Contingency.
STAFF RECOMMENDATION
Staff requests the Commission correct the minutes from March 7, 2012, to reflect the appropriate account. If this change
is approved the minutes will reflect the correct account of Capital Contingencv.
MOTION
Move to correct the OCPR Commission minutes of March 7, 2012, to reflect the appropriate account as follows:
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Page 2
Purchase of Replacement Show Mobile (Portable Stage) — Mobile Recreation
Staff advised that after an annual inspection one of the mobile stages was showing numerous stress cracks in the frame and
for safety reasons it should no longer be used as a rental vehicle. In addition, staff felt that it could be repurposed as a band
show stage in one of the parks. As a result staff requested approval to purchase a new mobile stage.
Moved by Mr. Scott, supported by Mr. McGillivray to approve the award of the bid for the purchase of a new mobile
stage from Century Industries of Sellersburg, Indiana for a total cost of $105,862 and approve the transfer of funds
from the Capital Contingency.
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
Motion carried on a voice vote.
Commissioner VanderVeen advised that the Show Mobiles are used for the Fire & Ice Festivals and that they provide great
visibility for Oakland County Parks and Recreation. They are basically a travelling billboard.
-,kq I V Z I R 7
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Sue Wells, Manager of Parks & Recreation
Submitted: March 29, 2012
Subject: Michigan Department of Natural Resources — Potential Partnership Opportunities -
Director Rodney Stokes
INTRODUCTION AND HISTORY
Rodney Stokes, Director of the Michigan Department of Natural Resources, will be present at the Commission meeting to share his
vision of potential collaborations and partnership opportunities with the Oakland County Parks and Recreation Commission. The
MDNR currently operates 6-8 parks in Oakland County consisting of approximately 30,000 acres, (10% of the 78 State Parks in
Michigan), and 28 boat launches.
Director Stokes has an extensive background in recreation (the first MDNR director with such experience). We should also point out
that he has been active in MDNR grants management and now sits on the Trust Fund Board. More than $60 million in Trust Fund
Dollars have been spent in Oakland County on recreation land acquisition and development.
MEET THE DIRECTOR
Rodney Stokes brings a great depth and breadth of experience in natural resources, outdoor recreation, policy development, and civic
engagement, anchored on the bedrock of public service. As he stated in a recent Department of Natural Resources and Environment
employee publication, " I consider myself a public servant. I wake up every day and tell myself that if I can do just one thing, every day,
for someone who doesn't have the chance or ability to pay me back, then it will be a pretty good day."
Stokes' service in state government began in 1977 and subsequently included a series of positions in the Department of Natural
Resources (DNR). His contributions were across a broad mix of the department's core missions, including leadership positions in the
Recreation Division, Michigan Natural Resources Trust Fund program, Grants Administration, Real Estate Division, and then as chief of
the Parks and Recreation Division (1997-2002).
Stokes' tenure as a state leader was matched by his performance as interim director and deputy director of the Detroit Recreation
Department (2002-2003) and director of the Gainesville, Florida Recreation and Parks Department (2003-2004).
He rejoined the DNR as legislative liaison in 2004, and served as chief of staff, acting chief of Law Enforcement Division, named as
Lake Erie regional director and most recently chief, Office of Science and Policy in 2010.
His practical experience builds upon a strong academic foundation, including a Bachelor of Arts from Tennessee State University
(Recreation Administration) and Master of Science from Michigan State University (Parks and Recreation Resources). Additionally, he
served for more than 15 years on the Curriculum Advisory Committee for the Department of Parks, Recreation and Tourism in the
College of Agriculture and Natural Resources at Michigan State University, as well leadership positions on the Recreation and Park
Association boards for both state and national levels.
Stokes is committed to community service, including stints on the East Lansing School Board (2001-2003), East Lansing Planning
Commission (1995-2001), as well as serving on the board of directors for Big Brothers/Big Sisters and as chair of the Deacon Board at
Paradise Missionary Baptist Church. He has been tapped for the East Lansing Parks and Recreation Committee, Eastern Land
Resource Council, and the Michigan State Exposition and Fairgrounds.
FOUR PRIORITIES OF THE DNR
Director Stokes has outlined immediate priorities for the Department that he will focus his efforts on the first 12 to18 months of his
tenure. The four priorities are:
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1. Renewing Our Emphasis on Customer Service: Employees of the DNR have a lot of face-to-face contact with the public.
Whether it is with campers in our state parks, hunters or anglers purchasing licenses over the counter at our field offices or working with
our stakeholders on use of public lands, DNR employees work directly with customers and groups with wide-ranging interests on many
levels. These interactions can have lasting impacts on how the public views the departments programs and facilities. Many Michigan
residents and visitors entrust their vacation and leisure time to the DNR but have the option of taking their vacations to other states or
other venues when they have a negative interaction with the department.
Director Stokes wants to place a renewed emphasis on customer service so that the Department can continue to build lifelong
customers, who repeatedly have high quality, satisfying experiences pursuing outdoor recreation in Michigan. Our customers are the
ultimate "quality control" experts on what the DNR is doing well, and what still needs improvement. Listening to our customers, treating
them with respect, providing positive interactions and finding creative ways to improve customer service will be the charge of every
DNR employee.
2. Building Strong Support for the Recreation Passport: The Recreation Passport is the new funding model for outdoor recreation
in Michigan. At a cost of just $10, Michigan motorists can purchase a Recreation Passport when renewing their annual vehicle
registration at the Secretary of State's offices, website, or by mail, The Recreation Passport replaces the "window sticker" for state park
entrance and boat access sites. It provides much needed support for state parks programs and infrastructure and also supports state
forest recreation programs, such as non -motorized pathways and state forest campgrounds. A portion of the Recreation Passport
revenue also will be earmarked for a grant program for community parks.
The DNR recognizes that state parks, state forest campgrounds and trails provide an economic boost to the communities nearby. By
lowering the entrance fee for state parks to $10 through the Recreation Passport, the Department hopes to broaden the base for
funding outdoor recreation programs in Michigan.
Promotion of the Recreation Passport also shares our message with current non -users, providing a reminder of the great opportunities
for outdoor recreation in Michigan and the importance of supporting and managing our natural resources.
3. Increasing Resident/Visitor Participation in Outdoor Recreation and Stopping the Decline in Hunting and Fishing: Natural
resource management funding is heavily reliant upon fees paid by residents, visitors and businesses that enjoy or use the state's
natural resources. Only 4 percent of the DNR's budget comes from the state's General Fund.
One of the larger groups that contribute to the management of natural resources in Michigan is hunters and anglers. Like many states,
Michigan has seen a gradual decline in the number of licensed hunters and anglers over the last several years. Nationally, there is a
growing concern about the limited time that children experience the out-of-doors.
Director Stokes wants to expand the DNR's efforts to get more hunters and anglers in the field, enjoying Michigan's abundant natural
resources. He wants to enhance programs aimed at getting youth interested in hunting, fishing, camping, and other outdoor activities,
and also place a renewed emphasis on getting more adults involved through programs such as the Hunter Apprentice Program,
Becoming an Outdoors -Woman, faith -based outreach, the First -Time Camper Program and Recreation 101 in our state parks.
Increasing participation is essential to the DNR's success in protecting, conserving and managing Michigan's natural and cultural
resources. The revenue generated by hunting and fishing license sales and camping fees is directly invested in game and fish
management and state park and state forest campground operation and maintenance. Boosting participation will ensure the DNR can
meet and exceed the expectations of our customers.
4. Fostering the Growth of Michigan's Natural Resource -Based Economy: Michigan's natural resources play a vital role in
supporting the state's economy through tourism, forest products and oil and gas exploration. Each year, hunting, fishing, wildlife
viewing, boating and snowmobiling activity in our state generates an economic impact of more than $9 billion a year. Our state forests
support a forest products industry and recreational industry that generates $14 billion and 136,000 jobs a year. Oil and gas exploration
in Michigan supports 10,000 jobs and generates $2 billion a year in economic activity.
Director Stokes wants the DNR to continue to foster growth in tourism and resource -based industries like mining, forest products and oil
and gas exploration and development. The DNR will protect and conserve natural resources, while at the same time managing them for
wise use to support natural resources -based industries which have been an important driver of Michigan's economy since its founding
as a state. Protection and conservation of natural and cultural resources is a core mission for the Department, but helping our existing
or new industries that make use of Michigan's natural resources is an equally important mission.
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OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
` E
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative
Submitted: March 29, 2012
Subject: Approval of Addison Oaks Residential Lease Agreement
INTRODUCTION AND HISTORY
In April 2009, The Oakland County Parks and Recreation Commission approved the Residential Property
Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential
properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive
Officer shall oversee the implementation and interpretation of this policy.
Addison Oaks, a 1,140-acre park, has one residential lease property on site. The house was built in 1967 and
is 1,600 square feet. It also has three bedrooms and one bathroom. There is also a basement that is part of
the house and included in the lease.
The house is currently rented to Mr. Philabaum and his family with a lease expiring on April 30, 2012. We are
requesting to move forward with a new 5-year lease as standard practice for all residential property leases,
with the standard terms for ending the lease early.
The attached lease agreement has been prepared by Oakland County Corporation Counsel.
This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its
business practices and enable staff to operate more efficiently.
ATTACHMENTS
- Residential Lease — Philabaum — Addison Oaks
- Resolution for Residential Lease — Philabaum — Addison Oaks
STAFF RECOMMENDATION
The staff recommends adopting the attached resolution in support of the lease agreement, which will be
forwarded to the Oakland County Board of Commissioners for approval.
MOTION
Move to adopt the resolution approving the Residential Lease for Ken Philabaum for the
Addison Oaks Residential Property located 1480 West Romeo Road, Leonard, MI for a 5-year
term effective May 1, 2012.
RESOLUTION
RESIDENTIAL LEASE — PHILABAUM — ADDISON OAKS
WHEREAS, the County of Oakland is the owner of Addison Oaks County Park;
and
WHEREAS, a 1600-square foot house, identified as 1480 West Romeo Road,
Leonard, MI 48367, is located on the grounds of Addison Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 1480 West Romeo Road, Leonard, MI
48367 to Philabaum for a period commencing May 1, 2012 through December 31,
2017; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Ken Philabaum will pay rent as follows:
May 1, 2012 — December 31, 2012 $595.00 per month
January 1, 2013 — December 31, 2013 $607.00 per month
January 1, 2014 — December 31, 2014 $619.00 per month
January 1, 2015 — December 31, 2015 $631.00 per month
January 1, 2016 — December 31, 2016 $644.00 per month
January 1, 2017 — December 31, 2017 $657.00 per month
each month and pay all utility costs; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and authorize the attached Lease Agreement between the
County of Oakland and Ken Philabaum.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
Moved by
Supported by
Date:
RESIDENTIAL LEASE AGREEMENT
NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES
TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH
THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE
INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU
MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED
PERSON.
This Lease Agreement ("Lease") is entered into on May 1, 2012, between the County of
Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Ken Philabaum, 1480 W.
Romeo Road, Leonard, MI 48367 ("Tenant") according to the terms and conditions set forth
below.
l . Premises. The Tenant leases from landlord the real property located at 1480 W. Romeo
Road, Leonard, MI 48367 ('Premises"), together with any furnishings, fixtures, personal
property, and appurtenances furnished by Landlord for Tenant's use.
2. Tenn. The term of this Lease shall be for five (5) years, beginning on May 1, 2012 and
ending on December 30, 2017. References in this Lease to the term of the Lease shall
include any renewal term(s). Tenant shall receive possession of the Premises upon
execution of the Lease.
3. Tenant Monetaa Obligations.
3.1. Tenant shall pay Landlord the following rent on or before the first day of each
month during the term of this Lease:
May 1, 2012 — December 31, 2012 $595.00 per month
January 1, 2013 — December 31, 2013 $607.00 per month
January 1, 2014 — December 31, 2014 $619.00 per month
January 1, 2015 — December 31, 2015 $631.00 per month
January 1, 2016 — December 31, 2016 $644.00 per month
January 1, 2017 — December 31, 2017 $657.00 per month
3.2. The rent shall be paid by check or money order made payable to the Landlord and
sent to the following address: Oakland County Parks and Recreation, 2800
Watkins Lake Road, Waterford, Michigan 48328 or another address designated by
Landlord in writing.
3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease.
The first monthly installment shall be pro -rated for such month, if the Lease is
executed on another day than the first day of the month.
Addison Oaks Residential Lease - Philabaum - 20120501.doc — 2012-05-01
9 B-3
3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not
received by Landlord within five days of its due date. This increase shall be
considered additional rent and shall compensate Landlord for costs incurred
because of late payments. Landlord's right to collect this additional rent shall be
in addition to Landlord's right to take action under other provisions of this Lease
for Tenant's default in paying rent. The Tenant shall pay all additional rent to
Landlord promptly after the due date of the delinquent installment. All rent paid
after the due date and payments to cover checks that have been returned for
insufficient funds must be paid at the place designated for payment, by cashier's
check, certified check, or money order.
3.5. During the term of this Lease, the Tenant shall procure and maintain
comprehensive personal liability or tenant's form insurance coverage in the
minimum amount of One Hundred Thousand Dollars ($100,000.00). The Tenant
shall also provide the Landlord with a certificate of insurance coverage listing the
County of Oakland and its employees, officers, and elected and appointed
officials as additional insureds.
4. Use of Premises.
4.1. The Tenant shall use the Premises for private residential purposes only. No
persons other than the following listed person(s) shall occupy the Premises for
more than fourteen (14) days during the term of this Lease without the prior
written approval of the Landlord: Ken Philabaum, Nikole Philabaum, and Richard
Philabaum.
4.2. Tenant shall not do any of the following or allow another person to do any of the
following:
4.2.1 Create any excessive noise or public nuisance;
4.2.2 Do anything to the Premises or its surroundings that may be hazardous or
that will cause Landlord's insurance to be cancelled or premiums to
increase;
4.2.3 Deface or damage any part of the Premises;
4.2.4 Change the locks or install any additional locks or bolts without
Landlord's prior written consent;
4.2.5 Place a waterbed or other heavy article on the Premises without
Landlord's prior written consent;
4.2.6 Install any equipment or appliances that, in Landlord's opinion, would
cause an unsafe conditions on or around the Premises;
4.2.7 Accumulate refuse on or around the Premises that might pose a health
hazard to Tenant or to Tenant's neighbors;
4.2.8 Permit any flammable liquids or explosives to be kept on or around the
Premises; and
4.2.9 Bring any animals on the Premises without Landlord's prior written
consent.
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Addison Oaks Residential Lease - Philabaum - 20120501.doc - 2012-05-01
9 B-4
4.3 Tenant Duties.
4.3.1 To the extent permitted by law, the Tenant shall secure and protect the
Park Property and facilities therein, especially during "Park Closed" hours.
This shall include contacting and coordinating with police, fire or other
agencies as may be required and the preparation of an Unusual Incident
Report as required by the Landlord.
4.3.2 The Tenant shall arrange for emergency repair and maintenance services
for Park Property and facilities as needed.
4.3.3 The Tenant shall make reports to the Park Supervisor or other entity as
may be required by the Landlord.
5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to
violate federal, state, or Local laws regarding the use of controlled substances or the use
of alcohol by minors in or around the Premises. When aware of a violation of this
section, Landlord will file a formal police report.
6. Condition of Premises.
6.1. Tenant acknowledges that no representations about the condition of the Premises
or promises to alter or to improve the Premises before or during the term of the
Lease have been made except as stated in the Lease.
6.2. Tenants shall return the Premises to the Landlord in the same condition as they
were upon commencement of this Lease, including cleanliness, normal wear and
tear excepted.
7. Maintenance, Repairs, and Damage to Premises.
7.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good
condition and shall allow no waste of the Premises or any utilities. Tenant shall
be liable for any damage to the Premises or to Landlord's other property that is
caused by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay,
on Landlord's demand, to replace any broken window glass on the Premises or
any lost or broken keys.
7.2. Landlord shall be responsible for snow removal and lawn services for the
Premises.
7.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall
notify Landlord when there is a need for repairs to the Premises.
7.4. Landlord shall install smoke -detection devices for the Premises along with
batteries to operate the devices. Tenant must regularly test the devices to ensure
that they are operational and if not notify Landlord immediately. Tenant must
never remove batteries from smoke -detection device, except when necessary to
replace the batteries.
8. Decorations and Alterations to Premises. Other than hanging decorations on the walls
with nails or other materials approved by landlord, Tenant shall not alter or decorate the
Premises without prior written consent from Landlord. Landlord's consent to a
particular decoration or alteration shall not be deemed consent to fixture decorations or
Addison Oaks Residential Lease - Philabaum - 20120501.doc — 2012-05-01
9 B-5
alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive
nails into the woodwork, or use any adhesive material on the walls without prior written
consent from Landlord.
9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises
or any portion thereof.
10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable
access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall
also allow insurance carriers and representatives, fire department inspectors, police, or
local health authorities to inspect the Premises to the extent permitted by law. Tenant
shall allow Landlord or Landlord's agents to show the Premises to prospective Tenants
at reasonable times during the sixty (60) days before the term of the Lease expires and to
prospective purchasers on reasonable notice to Tenant.
11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's
property from the Premises, Landlord may immediately enter and redecorate the
Premises without abatement of rent; and these acts shall not affect Tenant's obligations
under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for
the remainder of the term of the Lease shall immediately become due.
12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's
agents shall not be liable for any damage to property or loss of property that is caused by
theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to
protect Tenant's personal property against such Loss or damage.
13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but
they can be restored to a tenantable condition within thirty (30) days, Landlord shall
repair the Premises with reasonable dispatch; however, Landlord's obligation to repair
the Premises shall be limited to the amount of insurance proceeds actually received by
Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are
untenantable. If a casualty damages the Premises to the extent that they cannot be
restored to a habitable condition within thirty (30) days, either Party may terminate this
Lease by giving the other party written notice within fifteen (15) days after the casualty.
Landlord shall not be liable for any reasonable delay or for providing housing for Tenant
during repairs.
14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and
services for the Premises and for establishing accounts, if they are not already
established for the term 11 of this Lease including but not limited to the following:
(a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal,
including salting the driveway and any walks surrounding the Premises or on the
Premises; (f) telephones; (g) cable television; and (h) internet. All accounts for utilities
and services shall be in the name of the Tenant.
15. Termination of Lease.
15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written
notice to Landlord.
15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written
notice to Tenant.
4
Addison Oaks Residential Lease - Philabaum - 20120501.doc — 2012-05-01
Elm
15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises
to the Landlord in the condition they were in when they were delivered to Tenant,
except for normal wear and tear. Upon termination of this Lease, Tenant shall
also notify the Landlord of the move -out date, return all keys to the Premises to
Landlord, and transfer all utility and service accounts into the name of the County
of Oakland.
16. Default of Lease and Landlord's Remedies.
16.1 If Tenant defaults on any obligations under this Lease or misrepresents any
information in the application for this lease, landlord may, on written notice to
Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant
and any other occupants shall surrender the Premises to Landlord by the date
stated in the notice. If Landlord terminates the Lease, Landlord may recover
Landlord's expenses for enforcing Landlord's rights under the Lease and
applicable law, including court costs and attorney fees, from Tenant, as per -nutted
by statute; and rent for the rest of the term of the Lease shall immediately become
due. Tenant may not be liable for the total accelerated amount because of
Landlord's obligation to minimize damages, and either party may ask a court to
determine the actual amount owed, if any. If Tenant fails to pay rent or any other
sums when due to Landlord, Landlord serves a notice of default on Tenant as
required by law, and Tenant fails to remit the amounts due before the notice
period expires, the amount of court costs and attorney fees incurred by Landlord
in enforcing Landlord's remedies and allowed by statute shall be added to the
amount of the arrearage.
16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any
other person under Tenant's control unlawfully manufactures, delivers, possesses
with intent to deliver, or possesses a controlled substance as defined by Michigan
law anywhere on the Premises or surrounding the Premises. Pursuant to
Michigan law, if Tenant violates this provision Landlord may serve a written
demand for possession for termination of this Lease giving Tenant 24 hours'
notice of the Lease termination and demand for possession. Tenant acknowledges
that an order of eviction/writ of restitution may be issued by the court
immediately after the entry of a judgment for possession. Tenant's
initials:
17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises
after the term of this Lease expires without renewing this Lease or signing another Lease
for the Premises. Such tenancy shall be on a month -to -month basis and subject to the
provisions of this Lease except that the monthly rent shall increase by ten (10) percent
from the rent for the last month of the term of the Lease, and Landlord may increase rent
on thirty (30) days' notice to Tenant.
18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient
personally or by first class mail fully prepaid at the following locations:
Tenant: Ken Philabaum
1480 W. Romeo Road
Leonard, MI 48367
Addison Oaks Residential Lease - Philabaum - 20120501.doc - 2012-05-01
9 B-7
Landlord: Oakland County Department of
Facilities Management Property Management
One Public Works Drive, Bldg. 95W
Waterford, MI 48328
and
Oakland County Parks and Recreation
Executive Officer
2800 Watkins Lake Road, Bldg, 97W
Waterford, MI 48328
Unless otherwise required by law, the date of service shall be the date of hand delivery or
the mailing date.
19. Modifications. No modifications of this Lease shall be binding unless they are in writing
and signed by Landlord and Tenant.
20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and
Tenant. There are no verbal or written agreements that are not contained in this Lease
between the parties.
21. Binding: Effect. This Lease shall bind and benefit the parties to the Lease and their heirs,
personal representatives, successors, and permitted assigns.
22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any
extent, the rest of the Lease and the application of the provision to the persons or
circumstances other than those for which it is invalid, unlawful, or unenforceable are not
affected.
23. Time of the Essence. Time shall be deemed to be of the essence in the performance of
this Lease.
24. Effective Date. This Lease is effective on the date stated in Section 2.
TENANT
Date
LANDLORD
Date
6
Addison Oaks Residential Lease - Philabaum - 20120501.doc — 2012-05-01
•
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
{
i < s
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Submitted: March 29, 2012
Subject: Approval — Springfield Oaks Water Main Extension for Community Service Garden Partnership
with Oakland County Community Corrections
INTRODUCTION AND HISTORY
Since partnering with the Oakland County Circuit Court, the Department of Community Corrections (DCC) and the
Weekend & Weekday Alternative for Misdemeanants (WWAM) to provide a Community Service Garden in 2004 at
Springfield Oaks (Attached Site Map), Staff recognized the need for a water source to the garden. Staff proceeded to lay
a 1-1/2" water line from the fairgrounds, across the existing wetland, as a temporary means of providing this water source.
However, due to the limitations of size and seasonality, this waterline is unable to provide the necessary water to the
entire seven -acre site and year-round greenhouse.
Therefore in 2010, with the intention that the Department of Community Corrections would share the cost of installing the
appropriately sized 6" water well, and with a budget of $10,000, staff proceed to bid the installation of this 6" well for the
necessary water source. Bids were received and varied between $23,000 and $29,000.
At the same time staff proceeded to explore the option of extending the existing water main to the site, since the existing
water system on the fairgrounds requires a weekly and monthly flushing protocol to ensure safe drinking water. Utilizing
our existing Annual Contract for Site and Earthwork, we obtained an estimate to extend an appropriately -sized water main
to the site at approximately $30,000, with material and labor.
Due to the potential long-term savings in labor in the flushing protocol for the fairgrounds water system, staff decided to
postpone this effort and forecast an initial budget of $35,000 to FY2015, with the intention that the Department of
Community Corrections would budget funds over the next three years to share the cost of the Water Main Extension.
This plan required the DCC to submit a Budget Task Force Budgetary Memorandum, which ultimately recommended that
staff complete the Water Main Extension in FY2012 and share the $35,000 cost, with DCC paying $18,000 and Parks and
Recreation paying $17,000.
Since this recommendation on September 19, 2011, staff proceeded to verify the initial project budget for the necessary
engineering, permitting, construction materials and labor as follows:
Engineering/Permitting $ 5,600
Water Main Extension Installation (materials/labor) $32,000
Irrigation Improvements (materials) 6,750
Total Improvements $ 44,350
In addition to these costs, and since the DCC has reduced its operating budget to cover only utilities to meet the
expenditure of $18,000, OCPRC staff will need to expend approximately $1,500 for soil amendments and materials for
this year's growing season.
The remaining balance of the Approved FY2012 Capital Improvement Plan Contingency is $1,215,475.44
9 C-1
Page 2
WIMINWIN
The remaining balance of the Approved FY2012 Operating Plan Contingency is $950,090.00,
ATTACHMENT
- Community Service Garden Site Map
STAFF RECOMMENDATION
Staff recommends the approval to advance the original FY2015 budget of $35,000 for the Water Main Extension for
Community Service Garden Partnership with Oakland County Community Corrections to FY2012, with a $9,350
budgetary adjustment for a total approved project budget $44,350.
In addition, staff recommends a transfer of $44,350 from the approved FY2012 Capital Improvement Plan Contingency to
the CIP Project, Water Main Extension.
Staff will further manage the Approved FY2012 Springfield Oaks Activity Center Operating Budget — Grounds Line Item to
cover approximately $1,500 in soil amendments and materials. However, a transfer of funds may be required at the close
of FY2012.
An interoffice Memorandum of Understanding will be drafted between OCPRC and DCC to share the original $35,000
cost (DCC $18,000 and OCPR $17,000) as recommended by the Budget Task Force.
MOTION
Move to approve the advance of the original FY2015 budget of $35,000 for the Springfield Oaks Water Main
Extension for Community Service Garden Partnership with Oakland County Community Corrections to FY2012,
with a $9,350 budgetary adjustment, for a total project amount of $44,350; and
Move to approve a transfer of $44,350 from the approved FY2012 Capital Improvement Plan Contingency to the
CIP Project, Water Main Extension; and
Move to approve a transfer of up to $1,500, if required, at the close of FY2012 for the necessary soil amendments
and materials for operation of the Community Service Garden.
9 C-2
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OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
James C. Dunleavy, Chief of Parks Operations and Maintenance — North District
Larry Gee, Chief of Park Operations and Maintenance — South District
Submitted: March 29, 2012
Subject: Purchase Replacement Golf Carts
INTRODUCTION AND HISTORY
Oakland County Parks and Recreation is proud to be the home to five different golf courses located at Red
Oaks, Lyon Oaks, Glen Oaks, White Lake Oaks and Springfield Oaks. During the past 20 years, staff has
rotated the fleet every five years to maintain the battery life of the carts and the trade-in value. We will be
replacing existing carts at each course to help maintain a quality fleet of 351 carts.
After reviewing past practices, we have decided to change the rotation to be more cost effective. We will now
be rotating carts every year at each of the courses. This year we have selected to trade in 40 carts, 10 from
four of the five golf courses. By implementing this plan, we will increase the life expectancy from five years to
nine years.
ATTACHMENTS
- Comparison of bids
STAFF RECOMMENDATION
After reviewing the bids with parks staff and Oakland County Purchasing, it has been recommended to pursue
the Midwest Golf & Turf bid at the purchase price of $119,000. There are adequate funds located in the
expendable equipment line item from Lyon Oaks, Glen Oaks, White Lake Oaks and Springfield Oaks operating
budget for the golf carts.
MOTION
Move to award the bid for forty (40) replacement golf carts to Midwest Golf & Turf at the purchase price
of $119,000, which includes a trade-in value of $43,000. There are adequate funds located in the
expendable equipment line item from Lyon Oaks, Glen Oaks, White Lake Oaks and Springfield Oaks
operating budget for these golf carts.
9 D-1
Club Car Bid Comparison
Midwest Golf & Turf
Club Car
Spartan Distribution Inc.
E-Z-GO
Maintain current product to match existing fleet.
Charger can be repaired either in the field or by
service facility.
Charger not compatible with existing fleet.
Staff are familiar with current product.
Staff maintains existing parts for day-to-day repairs
and maintenance.
Frame constructed from T-6 aluminum rails coupled
with composite cross members which will never
rust and have a forgiving quality to absorb any rough
terrain.
Powder -coated frame which can rust, bend and be
susceptible to distortion in a collision.
Front bumper which is tested to withstand impacts
up to 5 mph
No front bumper
Trade -In Totals: $43,000.00
Trade-in Totals: $42,150.00
Total Cart Price less Trade-ins: $119,000.00
Total Cart price less Trade-ins: $ 112,900.00
9 D-2
♦ ♦ D •
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Brittany Bird, Natural Resources Planner
Submitted: March 29, 2012
Subject: Approval, Wetland Mitigation Banker Services
INTRODUCTION AND HISTORY
In November 2011 OCPR issued a Request for Proposals (RFP) for pre -qualified wetland mitigation banking professionals
for the development of a wetland mitigation bank in Addison Oaks County Park. The project intent is to serve as a
demonstration site to implement a Michigan Department of Environmental (MDEQ) pilot program for assisting local
units of governments and partnering individuals or entities in the development of wetland mitigation banks in
accordance with amendments to Part 303, Wetlands Protection, of the Natural Resources and Environmental Protection
Act, 1994 PA 451 (2009),
No funding is provided for the pilot program. However, MDEQ provides staff and permitting assistance as applicable,
and the OCPR wetland banking RFP is designed such that 1) the wetland banker incurs 100% of all wetland bank
development costs, and 2) OCPRC receives a portion of wetland bank credit sales to cover bank stewardship and
maintenance costs in perpetuity.
BID & REVIEW PROCESS
On December 2, 2011 OCPR staff hosted a pre -proposal site visit for the Wetland Banker Services RFP at Addison Oaks
County Park; six firms attended. On February 10, 2012 OCPR received project bids from Davey Resource Group/ Ohio
Wetlands Foundation, and Niswander Environmental, LLC. Vendor interviews and bid evaluations were conducted by a
five -member Evaluation Committee (Mike Donnellon, Chief of Park Facilities, Maintenance & Development, Oakland
County Parks, Melissa Prowse, Business Development Representative, Oakland County Parks, Brittany Bird, Natural
Resources Planner, Oakland County Parks, Donna Folland, Project Advisor, Oakland County Parks — Planning, Scott
Guzzy, Chief of Purchasing, Oakland County), according to the following evaluation criteria:
EVALUATION SCORING CRITERIA
SECTION WEIGHT
Preliminary Design/ Stewardship Funding
30%
Experience/ Staff Qualifications
25%
References
20%
Organizational Qualification
15%
Licensing/ Permitting
10%
TOTAL
100%
In addition, MDEQ staff provided review of the competing conceptual designs submitted by the two responding vendors
(letter attachment provided).
EVALUATION FINDINGS
Two key criteria came into play when evaluating the bids: 1) MDEQ administrative rules for wetland banking require a
minimum of 10 acres of wetland to be developed and 2) the agencies regulating wetland banking in MI, MDEQ and the
X1111101l
Page 2
U,S. Environmental Protection Agency (EPA), highly recommend construction of wetland banks in areas containing state -
designated hydric soils, and which require minimum excavation to achieve design standards.
Wetland
Return on
Bid
Alternative
Vendor
Contractor
Created
Wetland
Viability of
Evaluation
Method
Investment
(acres)
Credit Sales
Design
Committee
Offered
to OCPRC*
Ranking
Does not meet
Niswander, LLC
$623,550
6.28
10%
RFP minimum of
1
Yes
10 acres
Hydrologically
OH Wetlands/
inviable design
Davey Resource
$598,000
23
14%
per Bid
2
No
Group
Committee &
MDEQ review
*Estimated market value per wetland credit = $20,000 - $70,000 based on Niswander, LLC and OH Wetland Foundation research
presented in bid proposals and associated interview sessions.
Both respondents submitted bids which reported similar bank construction costs to vendors and banking credit returns
to OCPRC. While the bid submitted by OH Wetlands Foundation and Davey Resource Group proposes to achieve
construction of 23 acres of functional wetland by MDEQ banking standards, much of their preliminary design concept is
based in areas of non-hydric soil and would require extensive excavation — criteria which render the design non -viable
for permitting intents and purposes according to MDEQ staff involved in review of the initial design concepts (refer to
attached letter dated March 15, 2012).
While the preliminary design submitted by Niswander, LLC fails to achieve the bid minimum of 10 acres of bankable
wetland, it offers OCPRC an alternative proposal for moving forward with a viable wetland mitigation project under the
MDEQ Wetland Banking Pilot Program on Oakland County parkland. Niswander, LLC proposes to conduct a park system-
wide GIS-based analysis to identify an alternative 20-acre minimum contiguous hydric soil location (the bank size
identified as being the most profitable for development given current market analysis by Niswander, LLC). Niswander,
LLC would conduct this system -wide analysis for establishment of a wetland bank at an alternative location at no charge
to OCPRC. Moving forward in this manner would facilitate MDEQ Pilot Project Goals under EPA Review Timeframe
Criteria, and allow OCPR to explore additional options for serving as a host for the pilot project. If a suitable site is
identified, OCPRC would then enter contract negotiations with Niswander, LLC for Wetland Banker Services at the
agreed -upon location.
ATTACHMENTS
Michigan Department of Environmental Quality (MDEQ) Correspondence: Review of Addison Oaks Wetland Banker
Services Conceptual Plans
STAFF RECOMMENDATION
The staff recommends working with Niswander, LLC to complete a GIS-based analysis of all Oakland County Parklands at
no cost to the OCPRC for the purposes of identifying alternative sites for location of an MDEQ Pilot Wetland Mitigation
Banking Project. if a site suitable to the OCPRC and meeting MDEQ Pilot Project baseline criteria is identified, results of
said analysis will be presented to the OCPRC at the June 6, 2012 or July 11, 2012 meeting for Approval to Award Banker
Services Contract to Niswander, LLC.
MOTION
In concurrence with County Purchasing, staff recommends the Commission move to continue work
with Niswander, LLC to identify alternative wetland mitigation banking sites in the Oakland County
Parks System for the purposes of securing a contract for Wetland Mitigation Banker Services which
will be subject to consideration at a future OCPR Commission meeting.
9 E-2
STATE OF MICHIGAN
DEPARTMENT OF ENVIRONMENTAL QUALITY
LANSING
RICK SNYDER
GOVERNOR
March 15, 2012
Ms. Brittany Bird
Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, Michigan 48322
Dear Ms. Bird:
SUBJECT: Oakland County Wetland Mitigation Bank - Addison Oaks Park
DAioi�
E10-10L
DAN WYANT
DIRECTOR
I am sending this letter as a follow-up to our phone conversation on March 12, 2012. 1 have
reviewed the two conceptual design concepts from Niswander Environmental and the Ohio
Wetlands Foundation and have concerns about the potential to construct a minimum of
ten acres of wetland on the subject parcel. Although pockets of hydric soils are present in the
southeastern portion of the site, the predominant soils on site (Capac sandy loam and Marlette
sandy loam) are not hydric. According to the Natural Resources Conservation Service, only two
percent of these soils have hydric inclusions.
The design concept provided by Niswander Environmental shows that the wetland restoration
would occur in the southeastern portion of the site in these hydric soil areas. In their proposal,
they express concerns about the ability to successfully construct ten acres of wetland. They
also state that fairly extensive excavation would be required. The design concept provided by
the Ohio Wetlands Foundation also shows restoration in the southeastern portion of the site as
well as several small pockets of what appear to be terraced wetlands on steeper slopes in non-
hydric soil areas.
As you are aware, administrative rules for wetland banking require a minimum of ten acres of
wetland to be developed. In addition, both the Department of Environmental Quality (DEQ) and
the U.S. Environmental Protection Agency have concerns about proposals to construct wetlands
in areas of non-hydric soils or through extensive excavation. If the Oakland County Parks and
Recreation is interested in considering additional parcels for mitigation banking, the DEQ would
be willing to assist in this effort. If you have any questions or concerns, please contact me at
penningtonm@michigan.gov; or at 517-241-3303.
Sincer,1,
Michael Pennington
Wetlands, Lakes, and Streams Unit
Surface Water Assessment Section
Water Resources Division
cc: Ms. Amy Lounds, DEQ
CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O. BOX 30473 • LANSING, MICHIGAN 48909-7973
www.mfchigan.gov/deq - (800) 662-9278
9 E-3
CFAKLANDCOUNTYWKS
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
�.6
To: Chairman Fisher and Commission Members
From: Jon Noyes — Supervisor of Planning
Submitted: March 29, 2012
Subject: Policy — Other Power -Driven Mobility Devices (OPDMD) - Informational
INTRODUCTION AND HISTORY
On September 15, 2010 the United States Department of Justice (DOJ) revised rules to the Americans with Disabilities
Act (ADA) effective March 15, 2011. These rules allow a mobility device — defined by DOJ rules as a wheelchair — to be
permitted in any areas open to pedestrian use.
Additionally, the DOJ recognized "Other Power -Driven Mobility Devices" (OPDMD) to be used by "individuals with mobility
disabilities." An Other Power -Driven Mobility Device (OPDMD) is essentially any type of motorized device used by a
person with a disability to get them to locations they could not otherwise get to without the assistance of the device. The
DOJ requires land owners and land managers to make reasonable modifications to public access policies and establish
procedures to allow the use of OPDMD by individuals with mobility disabilities,
To comply with the law, OCPRC evaluated all OCPRC trails and pathways for OPDMD use, with consideration of the five
assessment factors for OPDMD use as defined by the Department of Justice. In absence of a policy that defines how
OCPR is going to manage safe access by OPDMDs; such users could essentially assume open access at this point.
OPDMD Strategy
1. OCPRC has developed a draft Commission Policy and revised park rules regarding the use of OPDMDs,
because failing to do so could open up all trails to any type of OPDMD use.
2. OCPRC staff will be provided training information regarding implementation of the OPDMD policy.
3. As part of its regular park patrols or as requested, law enforcement personnel from the Oakland County
Sheriff's Office will provide assistance to OCPRC staff but will only stop park patrons when gross
violations of using an OPDMD is witnessed.
Key Points
• The operator or passenger of an OPDMD must be using the device because of their mobility disability. Such
individuals do not have to be permanently disabled, nor do they have to possess a handicap vehicle sticker.
• Upon request of and OCPRC employee or volunteer, the OPDMD user must provide credible assurance that they
are using the device because they have a mobility disability, which qualifies as either of the following:
o A valid, state -issued disability parking placard or card or other state -issued proof of disability; or
o A verbal representation, not contradicted by observable fact, that the OPDMD is being used for a mobility
disability.
• OCPRC may not ask an individual using an OPDMD about the nature and extent of their disability, but may
ask if their use of an OPDMD device is because of a mobility disability. Also, OCPRC staff may question park
patrons if their behavior is an obvious contradiction of their reported need for an OPDMD. Specific information will
be provided to staff as part of operational training updates to guide this interaction.
• The OPDMD modifications to the law do not require OCPRC to modify existing trails, but it does require OCPRC
to develop a policy that defines where such use is appropriate.
• The OPDMD rules do not apply to wheelchairs, which include mobility scooters or motorized wheelchairs. By
definition under federal law, a wheelchair is "a manually -operated or power -driven device designed primarily for
use by an individual with a mobility disability for the main purpose of indoor, or of both indoor and outdoor
9 F-1
Page 2
locomotion." These devices are not considered to be OPDMDs, and are allowed on OCPRC trails and pathways
at the user's discretion and personal evaluation of trail conditions.
• An OPDMD is anything with a motor that can be driven, regardless of size or horsepower, if it is driven by a
person who has a mobility -related disability. (This excludes manual and motorized wheelchairs, as explained
above.) Under this rule, an OPDMD must be used for moving within an outdoor recreation area on trails/pathways
designated for public use.
• OCPRC is allowed to define the types of OPDMDs allowed in our parks essentially based on our evaluation of
"safe recreational use" of these devices (applying the five DOJ assessment factors). Therefore, OPDMDs will be
restricted to devices powered by non-combustible engines that are 36"wide (or less) and are operated at a speed
no greater than five miles per hour when other users are present on the path/trail, and no greater than 10 miles
per hour if there are no other users present on the path/trail.
• Gas or combustible fuel -powered OPDMDs are prohibited because: (1) fuel leaks and/or sparks may result in
pollution or fires on the largely forested and/or grassy OCPRC trails or pathways; and (2) exhaust and noise
emissions from the devices will disturb or damage OCPRC natural or cultural resources or the out-of-doors
experience for other park patrons. These devices may be used by OCPRC employees or volunteers only when
necessary for operational and maintenance purposes.
• We expect that staff can manage the enforcement of park rules based on this policy because the device criteria
are simple and based on the recreational uses currently allowed on OCPRC trails.
• OCPRC's OPDMD policy does not cover safety paths, sidewalks, or sidepaths, which are constructed in the road
right-of-way according to local ordinances. Although OCPRC has been responsible for the cost of construction for
a number of safety paths, as well as the cost of on -going maintenance, policies governing the use of safety paths
(and the corresponding enforcement) would reside with the local community.
STAFF RECOMMENDATION
Staff recommends that the Commission review the attached policy for consideration of approval at a future OCPRC
meeting.
MWIA
Date Adopted: Dated Revised: '
Page 1 of 6
1. INTRODUCTION.
On September 15, 2010 the United States Department of Justice amended the regulations
governing nondiscrimination on the basis of disability in state and local government
services, effective March 15, 2011. 28 CFR § 35.137. This regulation requires public
entities to permit use of wheelchairs and other manually -powered mobility aids by
individuals with mobility disabilities and to make reasonable modifications to its policies
to permit use of other power -driven mobility devices (OPDMD) by individuals with
mobility disabilities in areas open to pedestrian use.
II. PURPOSE.
The purpose of this policy is to address the use of OPDMDs by individuals with mobility
disabilities on trails or pathways located on the following: (1) properties owned and
operated by OCPRC and (2) properties managed by OCPRC under a lease, easement or
use agreement.
Based on the criteria set forth in the regulation, OCPRC staff completed a comprehensive
assessment and review of each trail and pathway on OCPRC property to determine which
types of OPDMDs are appropriate for use on each route. Information provided herein
describes the types of OPDMDs that are authorized for use on OCPRC trails and
pathways.
III. PROCEDURE.
A. Definitions.
1. Wheelchair means "a manually -operated or power -driven device designed
primarily for use by an individual with a mobility disability for the main purpose
of indoor, or of both indoor and outdoor locomotion." 28 CFR § 35.104.
2. Electric Personal Assistive Mobility Device (EPAMD) means a self -balancing
non -tandem, two -wheeled device, designed to transport only one person at a time,
having an electrical propulsion system with average power of 750 watts or one
horsepower and a maximum speed on a paved level surface of not more than 15
miles per hour (Michigan Vehicle Code Act #300 of the Public Acts of 1949,
257.13c). A common example of an EPAMD is a Segway scooter, or an Electrical
Assisted Bicycle (EAB).
Draft for Discussion and Review-02-13-12
9 F-3
Other Power -Driven Mobility Device (OPDMD) means any mobility device
powered by batteries, fuel, or other engines —whether or not designed primarily
for use by individuals with mobility disabilities —that is used by individuals with
mobility disabilities for the purpose of locomotion, including golf cars, electronic
personal assistance mobility devices (EPAMDs), such as the Segway Personal
Transporter or an electrical assisted bicycle, or any mobility device designed to
operate in areas without defined pedestrian routes, but that is not a wheelchair, as
defined herein (28 CFR § 35.104).
4. Valid Disability Placard or Card means a card presented by the person to whom it
was issued and is in compliance with the state of issuance's requirements for
disability placards or cards (28 CFR § 35.137).
B. Assessment Factors. The following assessment factors were considered in determining
whether a particular OPDMD would be allowed in a specific area as a reasonable
-- accommodation:
1. The type, size, weight, dimensions, and speed of the OPDMD;
2. The area's volume of pedestrian traffic;
3. The area's design and operational characteristics;
4. Whether legitimate safety requirements can be established to permit the safe
operation of the OPDMD in the specific area; and
5. Whether the use of the OPDMD creates a substantial risk of serious harm to the
immediate environment, natural or cultural resources, or creates a conflict with
Federal land management laws and regulations.
C. Eligibilityfor or Operation of OPDMD.
1. The operator or passenger of an OPDMD must be an individual with a mobility
disability and, upon request of an OCPRC employee or volunteer, must provide
credible assurance that the OPDMD is required because of the individual's
mobility disability. Credible assurance may be provided by either of the
following:
a) A valid, state -issued, disability parking placard or card or other state -
issued proof of disability; or
b) Averbal representation, not contradicted by observable fact, that the
OPDMD is being used for a mobility disability.
2. OCPRC employees or volunteers shall not ask an individual using an OPDMD
about the nature and extent of the individual's disability.
Draft for Discussion. and Revietiv-02-13-12
9 F-4
Date Adopted: Dated Revised:
Page 3 of 6
D. OPDMD Rules.
1. Prohibited Devices. The following devices are prohibited on OCPRC trails and
pathways: 1:
a) Gas or combustible fuel -powered devices because: (1) fuel leaks and/or
sparks may result in pollution or fires on the largely forested and/or grassy OCPR
trails or pathways; and (2) exhaust and noise emissions from the devices will
disturb or damage OCPRC natural or cultural resources or the out-of-doors
experience for other park patrons. These devices may be used by OCPRC
employees or volunteers only when necessary for operational and maintenance
purposes.
b) Electric -powered devices, such as electric motorcycles and mopeds
(except for EPAMDs and EABs), because of: (1) the typical high speeds at which
these devices are driven; (2) the Likely damage that will result to OCPRC trail and
pathway surfaces from their tires; and (3) some devices may only be permitted on
roads or private property by State law.
c) OPDMDs more than 36 inches wide because: (1) the width of many
OCPRC trails and pathways are less than 8 feet wide; and (2) OPDMDs wider
than 36" are potentially dangerous to users coming from the opposite direction or
from someone trying to pass the OPDMD from behind.
2. Speed of OPDMDs. For the safety of all individuals using OCPRC trails and
pathways, OPDMDs must be operated at the following speeds:
a) 5 mph (maximum) when other users are present; and
b) 10 mph (maximum) when other users are not present.
An OPDMD must remain on OCPRC trails and pathways permitted for OPDMD
use at all times because leaving such trails or pathways could pose serious danger
to the OPDMD operator or other persons on OCPRC property.
4. An OPDMD must be capable of being turned around within the trail or pathway
tread in a safe manner.
Operators of permitted OPDMDs must yield the right-of-way to persons on foot,
horseback, or non -motorized devices (e.g., bicycles) and announce their presence
before passing another trail or pathway user.
1 With the exceptions noted in Section EAof this policy.
Draft fog• Discussion and Review-02-13-12
9 F-5
6. An OPDMD must have the capacity to safely navigate trail and pathway features
and obstructions such as steps and other vertical displacements, ponded water,
loose gravel, and rocks.
7. The OPDMD shall not be operated in a manner that would poses danger to the
OPDMD operator(s), OCPRC employees or volunteers, the public, or that may
cause damage to OCPRC property.
OCPRC reserves the right to restrict OPDMD use during special events or during
times of heavy traffic on OCPRC trails or pathways, if such limitation is required,
in the opinion of OCPRC, to protect the public health, safety and welfare of park
patrons.
E. Trail and Pathway Rules. Based on the OCPRC review and assessment, trail and
pathways can be categorized into five different types, with specific limitations and
justifications as listed below:
Multi -Use Trails or Pathways — Paved or Unpaved. This type of trail or
pathway may be open to hikers, bikers, cross-country skiers and/or equestrians.
a) Individuals with a mobility disability may use an OPDMD (as permitted
by OCPRC's OPDMD rules), wheelchairs and other manually -powered mobility
aids.
b) Assessment Factors. Characteristics of some types of OPDMDs could
affect other trail or pathway users, based on the volume of traffic and operational
characteristics of the trail or pathway. These trails or pathways are typically high
capacity, two-way traffic areas, where width and speed restrictions must allow for
safe passing of OPDMDs, bicycles, equestrians and pedestrians.
2. Singletrack Mountain Bike Trail. This type of trail is typically three -to -four
feet wide and is one-way directional. Only mountain bikers are allowed to use this
trail and they often travel at high speeds (relative to other types of trail users).
a) Due to the existing design and user limitations, the only type of OPDMD
allowed on this trail is an electrical assisted bicycle (EAB).
Draftfor Discussion and Review-02-13-12
Ojm
Date Adopted: Dated Revised:
Page 5 of 6
b) Assessment Factors. Characteristics of most OPDMDs create a substantial
risk of serious harm to this type of trail, the surrounding environment and/or
natural resources. These are narrow trails where two-way traffic would harin
natural resources when allowing the passage of an OPDMD, other than a narrow -
width electric bicycle. Use of other OPDMDs would conflict with the intended
use and purpose of the trail for high-speed mountain bike traffic.
3. Trails only open to equestrian use, hikers and cross-country skiers (trails not
roomed).
a) Persons with a mobility disability may use an OPDMD (as permitted by
OCPRC's OPDMD rules, with the exceptionn of an electrical assisted bicycle),
wheelchairs and manually -powered mobility aids on this type of trail or pathway.
b) Assessment Factors. Regular (non -motorized) bicycles are excluded from
=- this type of trail so that equestrians can have a recreational trail experience with
only having to be aware of pedestrians as other users of the trail. Therefore,
electrical assisted bicycles are not permtted.
4. Paved Golf Cart Pathways at OCPRC Golf Courses.
a) Persons with a mobility disability may use an OPDMD (as permitted by
OCPRC's OPDMD rules), wheelchairs, or other manually -powered mobility aids
if the device is to be used for the purpose of golf recreation. On only these types
of trails or pathways individuals may operate OPDMDs wider than 36".
b) Assessment Factors. Golf course paths are located in recreational settings
that are not appropriate for other trail devices, such as bicycles, horses, or
OPDMDs other than those suited/used for golfing use.
5. Seasonally Restricted Use Trails.
a) OPDMDs may not be used on these trails due to other predominant trail
uses or for the protection of the trail and surrounding environment.
b) Assessment Factors. In the winter months when snow conditions peril -lit,
some park trails are groomed and used only for cross-country skiing, precluding
all other uses for that seasonal time, such as hiking, snowshoeing or dog -walking.
In other cases, intermittent closures may be required for trails that seasonally
flood or are susceptible to damage due to poor soil conditions.
Daft fbr Discussion. and Review-02-13-12
9 F-7
IV. RESPONSIBILITY.
A. The OPDMD operator or passenger is responsible for ensuring the OPDMD works
properly, per manufacturer's instructions.
B. OCPRC shall not provide battery charging or emergency retrieval of the OPDMD.
C. OCPRC shall not transport the OPDMD to and/or from OCPRC property.
D. OCPRC shall not store any privately -owned OPDMD.
E. The OPDMD operator assumes all risks of operating the OPDMD on OCPRC property
and shall operate the OPDMD in a safe manner at all times.
F. Due to varying conditions on OCPRC property and to ensure safety and natural resource
protection, OCPRC recommends that an OPDMD user contact OCPRC at 248-858-0906
to confirm that an OPDMD is permitted on a particular trail or pathway.
G. OCPRC does not represent that OCPRC Properties are safe for use by an OPDMD and
does not assume any liability for operation of the OPDMD. Certain risks are inherent in
the use of OPDMDs on OCPRC Properties.
V. UPDATES TO THIS POLICY. OCPRC may modify this policy from time to time as it
deems necessary or as required by law. It is the user's responsibility to ensure that they are in
conformance with this policy.
A. Change to this policy, shall be posted on the OCPRC website, DestinationOakland.com
in advance of their adoption.
B. A hard copy of the most current OPDMD policy will be available for public review upon
request at the OCPRC Administrative Office and on the OCPRC website.
Draft for Discussion and Review-02-13-12
9 F-8
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Sue Wells, Manager of Parks & Recreation
Submitted: March 29, 2012
Subject: Proposal to Host Special Park Districts Forum - 2015
INTRODUCTION AND HISTORY
In early 1973 a Parks and Recreation District agency was formed from across the United States and Canada. Since that
time the members have met to share best practices for parks and recreation organizations and provide a hands-on tour of
the host agencies programs, facilities and services. These agencies rely upon special fund sources (Non -General
Funds), as a primary revenue source for their operations and development. Oakland County hosted for the first time with
Genesee County in 1975, and since 1985 Oakland County Parks and Recreation has hosted in cooperation with HCMA in
10-year intervals. Staff is requesting the Commission's approval to once again host this event in 2015. The host
community charges a registration fee to cover the direct cost of hosting the forum. This would be subject to HCMA
approving its partnership with Oakland County Parks and Recreation.
MOTION
Move to approve Oakland County Parks and Recreation hosting the Special Park Districts Forum in 2015 in partnership
with Huron Clinton Metropolitan Authority, subject to HCMA's approval of its participation.
9 G-1
Item #10A
Activity Reports
March 2012
This report will be distributed at the Commission Meeting.
L. Gee & J. Dunleavy
10 A-1
3,408
4,909
44.0%
24,458
30,807
26.0%
Addison Oaks
1,133
2,254
98.9%
10,309
9,926
-3.7%
Banquet Facilities
0
0
N/A
7,850
7,882
0.4%
Campers
2,275
2,655
16.7°1°
6,299
12,999
106.4%
Day Use
0
0
N/A
0
0
N/A
Special Events
S
3,420
2,237
-34.6%
22,710
13,077
-42.4%
Catalpa Oaks
3,420
2,237
-34.6%
22,710
13,077
-42.4%
Day Use
0
0
N/A
0
0
N/A
Special Events
3,128
4,145
32.5%
17,792
17,411
-2.1°!
Glen Oaks
3,091
2,728
-11.7%
14,918
13,334
-10.6%
Banquet Facilities
37
1,417
3729.7%
2,874
4,077
41.9%
Golf ( Hole Equivalents)
Room (**Not included in Totals)
0
716
N/A
974
5,648
479.9%
Grill
0
0
N/A
0
0
N/A
Special Events
S
0
0
N/A
0
0
N/A
Groveland Oaks
0
0
N/A
0
0
N/A
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Special Events
690
899
30.3%
6,588
8,345
26.7%
Highland Oaks
690
899
30.3%
6,588
8,345
26.7%
Day Use
0
0
N/A
0
0
N/A
Special Events
Independence Oaks
8,463
18,172
114.7%
72,432
66,487
-8.2%
0
0
N/A
483
0
-100.0%
Campers
8,463
18,172
114.7°!°
71,949
66,487
-7.6%
Day Use
0
0
N/A
0
0
N/A
Special Events
7,271
9,530
31.1%
44,773
51,921
16.0%
Lyon Oaks
Facilities (Excludes Grill Room)
2,206
1,998
-9.4%
5,147
6,191
20.3%
Banquet
494
644
30.4%
12,641
11,757
-7.0%
Day Use
4,565
4,700
3.0%
23,990
27,318
13.9%
Dog Park
2
913
45550.0%
872
2,077
138.2%
Driving Range
Golf (18 Hole Equivalents)
4
1,275
31775.0%
3,110
4,578
47.2%
Grill Room (Not included in totals)
6
540
8900.0%
2,248
2,901
29.0%
0
0
N/A
0
0
N/A
Special Events
17,190
31,999
86.1%
57,450
93,183
62.2%
Orion Oaks
4,253
15,859
272.9%
15,872
34,837
119.5%
Day Use
12,937
16,140
24.8%
41,578
58,346
40.3%
Dog Park
0
0
N/A
0
0
N/A
Special Events
1,828
3,330
82.2%
9,095
11,063
21.6%
Red Oaks
0
186
N/A
0
186
N/A
Day Use
1,790
2,481
38.6%
7,861
8,956
13.9%
Dog Park
Golf (18 Hole Equivalents)
38
598
1473.7%
1,234
1,856
50.4%
0
65
N/A
0
65
N/A
Special Events
0
0
N/A
0
0
N/A
Waterpark
749
1,207
61A%
6,100
7,660
25.6%
Rose Oaks
749
1,207
61.1%
6,100
7,660
25.6%
Day Use
0
0
N/A
0
0
N/A
Special Events
EXECUTIVE OFFICER'S REPORT
ITEM # 10 B
1. Catalpa Oaks Update: The Catalpa Oaks Groundbreaking is scheduled for Friday,
April 6, 2012, at 10:00 a.m. in conjunction with the 3rd Annual Catalpa Oaks Great
Marshmallow Drop. OCParks Express will be offering a bus ride to the Catalpa Oaks
Great Marshmallow Drop event. Riders will be picked up at the Waterford Oaks Activity
Center on April 6 at 8:45 a.m. and return at 11:45 a.m. The cost of the bus ride is
$5/adult; $3/children 12 and under. Bus riders must register by Wednesday, March 28.
Space is limited. To register, call 248-858-0916 or email doreys(a-)oakgov.com.
Construction on the concession and restroom facility, picnic pavilion, two playgrounds,
utilities and infrastructure improvements and a new parking lot is expected to start the
week of April 9, 2012, after the Marshmallow Drop and groundbreaking/dedication.
2. Groundbreaking/OCPR Commission: For the groundbreaking ceremony at Catalpa
Oaks on April 6 we are asking the Commissioners to please arrive no later than 9:45
a.m. and also to remember to wear the blue OCPR parks shirts, khaki pants and also
wear the gold bar nametags. Photographers will be present to take pictures of the
groundbreaking event. Reserved parking for the Commissioners will be available in the
South Health Division Parking Lot. Please RSVP to Vicky Valko at 248.858.4603 or
Karen Kohn at 248 858 4606 and let us know if you will be in attendance.
3. Upcoming Events and Programs: Attached for your information is a list of upcoming
events and programs scheduled by the Recreation Programs and Services Staff.
4. Activity Reports: We will be distributing the Activity Reports at the Commission
meeting on Wednesday, April 4, 2012.
5. Communications & Marketing: The following is an update from the Communications &
Marketing Division of Parks and Recreation:
-Provided photographs/copy for inclusion of OCPR in an Oakland County advertorial for
the Michigan Festivals & Events Association Free Press Insert (100,000 distribution).
-Created ad promoting WOWP and Paradise Peninsula Playscape for a Waterford
Township/Schools/Chamber special section running in the Sunday, April 1 issue of The
Oakland Press. Reach is 200,000 readers plus on-line viewers.
-Prepared photo display/brochures to support staff attending the Huron Valley Schools
Community Showcase on March 25 and the 18`h Annual Parenting Expo and Fun Fair
March 31 at Oakland Schools
-Developed four-color trails brochure highlighting hiking/walking opportunities at
OCPPR; ties into #1 recreation opportunity citizens indicate they want available at the
parks system
-Creating spring park information sign oversize posters for 64 locations
-Developed communications plan for Catch and Release designation for Independence
Oaks -North
-Submitted nomination of 2011 Annual Report for NRPA's Kudos Marketing Piece Award
-Created ads for Metro Parent Magazine's Spring/Summer "Going Places" booklet and
April print edition
-Developed BOGO camping coupon for AO only for Tailwind Racing LLC to post on its
website (valid only during race weekend; May 19-20)
Three Rivers Park District - 2012 Special Parks District Forum in the Minneapolis,
Minnesota area on June 18-21, 2012: If you would like to attend the 2012 Special
Parks District Forum in Minnesota on June 18-21, 2012, please let Karen Kohn
(248.858.4606) or Vicky Valko (248.858.4603) know so that we can make arrangements
for you to attend.
7. MML Article on Michigan Residents Vote Yes on Parks: Top Strategies from
Successful Millage Campaigns: Attached for your information is an article from the
Michigan Municipal League regarding residential vote on parks and the successful
strategies for millage campaigns.
8. Fees & Charges: Per the Commission's request attached please find a listing of the
Oakland County Parks & Recreation fees and charges.
9. Master Plan: Donna Folland, Project Advisor for Planning and Jon Noyes, Planning
Supervisor, will be providing an update every month on the status of the Master Plan.
This will be part of the Executive Officers Report. The first update is included in this
report.
10. Coyote Catch and Release: As part of the ongoing Wayne State University Urban
Coyote Study project PhD Student Bill Dodge and his Research Assistant caught,
collared and released a 37 lb. adult male coyote at Waterford Oaks on Tuesday, March
20, 2012. An adult male coyote can be in the range of 40-50 lbs. The team had been
tracking and baiting coyotes at Waterford Oaks for the past several weeks. The radio
collared male will be tracked over the next several months as part of the study on Urban
Coyote Movement Patterns. The researchers also hope to collect data on coyote diet for
their study. The collared coyote hasn't moved since he was collar, which is typical. We
will provide the Commission updates as we receive more data from the researchers.
11. Waterford Oaks Waterslide Demolition: Approximately a week and a half ago Blue
Star Construction began demolition of the Waterford Oaks Wave Pool Slide Winder
Body Mat and Slide. Currently they are approximately 90% complete with the demolition
and will be restoring the site within the next couple of weeks.
12. Greenhouse Update: Mike Donnellon has provided an update on the status of the
Greenhouse operations. His report is included as part of the Executive Officers Report.
10 B-2
13. Articles on Oakland County Parks: Attached please find an article on the following
Oakland County Parks projects:
Catalpa Oaks Groundbreaking:
Scheduled/Prescribed Burns at Orion Oaks
Transfer of Oakland County Market
10 B-3
Upcoming Events — April
Adaptive Recreation
April 11 Junior Disabled Sports Team- Southfield
April 18 Junior Disabled Sports Team- Southfield
April 25 Junior Disabled Sports Team- Southfield
Field Sports - Catalpa Oaks
April- June Soccer
South Oakland County Soccer- Monday -Sunday
Stay and Play Social Chub- Sunday
April -August
Southfield Parks and Recreation- Softball
Southfield Youth- Baseball
OC Parks Express
No OC Express events are scheduled for April.
Campground Recreation
Campgrounds closed until May, 2012.
Special Events, Dots, Golf, and Health & Wellness
April 6 Marshmallow Drop at Catalpa Oaks
Nature/Interpretive Proerams
April 4
Huntington Woods Recreation
April 12
Clarkston Co -Op Preschool
April 18
Bailey Lake Daisies
Planet Kids
April 19
Oxford Head Start
Grassland Survey Training
April20
Schoolcraft
April 21
Brownie Watching Wildlife Badge
April 25
North Sashabaw Elementary
April 26
Cub Scout Pack 531
April 27
Daisy Troop 70649
April 28
Spring Star Party
Volunteer Opportunities
April 2 Volunteer Orientation at Waterford Oaks
10 B-4
Mobile Recreation
April 4 Festival Package 2 to South Lyon
Bus 901- Saint Patrick School to Lansing
April 6 Karaoke PA to Catalpa Oaks
Mascot to Catalpa Oaks
Stage 6- Marshmallow Drop at Catalpa Oaks
Bus 901 & Bus 910- Marslunallow Drop at Catalpa Oaks
Aprill 1 Bus 910- Waterford Golden Age to the Fisher Theater
Bus 927- Older Person Commission to Wayne State University
April 13 Bus 901- Avondale High School to the Fisher Theater
Bus 927- Older Person Commission to the Detroit Symphony Orchestra
April 15 Bus 910 & Bus 927- Older Person Commission to the University of Michigan
April 16 Bus 927- Waterford Senior Center to Greektown Casino
April 17 Stage 3- Oakland University
April 18 Bus 901- Clarkston Elementary to Lansing
April 19 Bus 910- Feet on Street Tour of Detroit
April 20 Bus 901- Four Comers Montessori to Detroit Zoo
April 21 Stage 4- Motor City Harley Davidson
Bus 927- Brian Sanders' Bachelor Party
April 23 Bus 927- Older Person Commission to Henry Ford Museum
April 25 Bus 901 & Bus 910- Springfield Plains to Bowers Farm
April 27 Bus 901 & 927- Four Corners Montessori to Exchange City
Bus 910- Feet on Street Tours in Detroit
April 28 Festival 2- Oak Street Fair
Stage 3- Oak Street Fair
Bus 910- Springfield Suites Hotel to Addison Oaks
10 B-5
__00�
ThreeRivers
PARK DISTRICT
February 22, 2012
Three Rivers
Park District
Board of
Commissioners
Mr. Daniel Stencil
Oakland County Parks & Rec Commission
2800 Watkins Lake Rd
Waterford, MI 48328
Sara Wyatt
District J
Dear Mr. Stencil,
I hope you will be able to join us this summer as Three Rivers Park District hosts the
2012 Special Park Districts Forum, an annual gathering of representatives from park,
Marilynn Corcoran,
recreation and natural area special districts throughout North America.
District 2
This year's Forum, scheduled for June 18 - 21, will highlight the parks and trails of Three
Rivers, including the native plant nursery at Crow -Hassan Park Reserve where trees and
shrubs are grown from locally collected seed sources; The Landing, where life on the
Joan Peters
Minnesota frontier comes alive; Gale Woods Farm, a contemporary small-scale production
District 3
farm that organic sustainable food for our lunch; and the 5,000-acre Elm
will provide
Creek Park Reserve, hosting the largest outdoor play area in the state, one of the largest
snow tubing hills in the nation, and 12 miles of sustainable mountain bike trail.
Dale Woodbeck,
Tour topics include land preservation and park development, sustainability, local
Vice Chair
partnerships, outdoor programming, public safety, regional trail development, arts and
District 4
the environment and community engagement. There will also be plenty of really fun
outdoor opportunities including biking on regional trails, river rafting on the Mighty
Mississippi, golfing at Baker National, as well as numerous park hikes.
John Gibbs
Forum accommodations will be at the Radisson Hotel in Bloomington located by the Mall
District 5
of America. Discounted rooms are available when booked by May 1. For more information
and to register, go to www.RegOnline.com/2012SPDF. Promotional postcards are
enclosed - I hope you can distribute these to your colleagues.
Larry Blackstad, Chair
I look forward to seeing many of you at the Special Park Districts Forum in Minnesota
Appointed
during our lovely month of June. In the meantime, please don't hesitate to contact me if
you have any questions.
Sincerely,
Barbara Kinsey
Appointed
Cris Gears, Superintendent
Cris Gears 763.559.6748
Superintendent
Three Rivers is a natural resources -based park system, promoting environmental stewardship
through recreation and education. Located throughout the western suburbs of the Minneapolis/St.
Paul metropolitan area, Three Rivers Park District operates nearly 27,000 acres of park reserves,
regional parks, regional trails and special use areas, that annually attract over 8 million visitors.
10 B-6
Administrative Center, 3000 Xenium Lane North, Plymouth, MN 55441-1299
Information 763.559.9000 • TTY 763.559.6719 • Fax 763.559.3287 • www.ThreeRiversParks.org
Michigan Residents Vote Yes on Parks:
Top Strategies from Successful Millage Campaigns
By Desiree Stanfield
Despite Michigan's downturned economy, voters spoke volumes when they approved millages for four parks and recreation
agencies in the August 2010 primary election.
"People realize parks provide value not only for themselves, but also for the community as a whole," Michigan Recreation and
Parks Association past President Linda Walter said. "We enhance neighborhood stability, generate economic impact with
facilities, create connections through programs, and make communities a more desirable place to live, work, and play."
The city of Lansing and Oakland, Saginaw, and St. Clair County parks and recreation
departments each received resounding support at the ballot box in August. Read on to
learn about each organization's top five millage campaign successes.
City of Lansing
Pop. 113,712
www.lansingmi.gov/parks
Facilities: 114 parks (includes three cemeteries, one municipal golf course, four
community centers, two outdoor/one indoor swimming pools, artificial ice rink, nature
center and Turner Dodge historic home)
Annual cost: $50 for a home with a market value of $100,000 (1 mil)
The Lansing Department of Parks and Recreation started with the purchase of the city
cemetery in 1852. The first park millage was approved in 1990 and received five
renewals. According to then Director Murdock Jemerson (Jemerson retired, Brett
Kaschinske is the new director), the 2010 millage vote had the largest margin with a 73
percent approval.
"We started our communication efforts with a mailing to all absentee voters in early July. Getting absentee voters has been the
key to the success of our park millage campaigns," Jemerson said. "We always have a letter endorsing the millage signed by
one or two very influential senior citizens because seniors vote."
Awareness efforts were coordinated by a separate citizens group called "The Committee to Save Lansing Parks," which raised
approximately $4,000 through friends groups, fundraisers, and private donations. The funds were used to purchase campaign
yard signs, two postcard mailers and campaign literature.
"The parks millage brings in $2.3 million annually," said Jemerson. "Approximately half of that goes to general fund operations
and the other half goes to capital improvements for the parks system."
Top 5 Successes
1. Mailed postcards to absentee and primary voters.
2. Communicated to youth and adult sports program participants.
3. Delivered literature door to door.
4. Installed yard signs to create awareness.
5. Encouraged senior citizens to write support letters.
The committee focused on educating citizens that the millage was a renewal of an existing tax. "We had two other millage
proposals on this ballot for the library and bus system, so we wanted to make sure everyone knew the one for parks wasn't an
increase," he said. "The two other millages also passed, but the parks
millage had the highest margin."
Oakland County
pop. 1.2 million
Destination Oakland. corn
Facilities: 13 parks and golf courses with 7,000 acres; 68 miles of trails,
day -use parks, campgrounds, waterparks, nature centers and golf courses
Annual cost: $21 for a home with a market value of $175,000 (.245 mil)
Oakland County Parks and Recreation began welcoming guests in 1966 with
the acquisition of a former family farm/summer home of wealthy Detroiters.
The 269-acre parcel was named Addison Oaks County Park and repurposed
as a day -use park, campground, and banquet center.
The following year, a five-year .25 millage was established to operate, In August 2010, voters in Oakland County cast
maintain, improve, and acquire parks and recreation areas. In 1980, the their ballots in support of the parks millage with
renewal was extended to a 10-year .25 millage. Due to economic concerns a 76 percent approval rating —the highest ever
facing the area, the parks commission recommended renewal of the existing in parks history.
reduced .2415 millage in 2010.
10 B-7
In August 2010, voters cast their ballots in support with a 76.46 percent approval rating, the highest ever in parks history.
"The millage accounts for nearly 60 percent of our operating monies. For the 2011 budget of $25 million, approximately $12.8
million will come from millage revenues and the rest from charges for services, planned use of balance, investments and other
income," Director Dan Stencil said.
The millage awareness effort started 18 months prior to the vote. The millage team included staff from operations, planning,
recreation programs and services, communications and marketing. The group met monthly, then weekly six months prior to the
primary. An e-newsletter sent weekly to all full-time and part-time staff included a countdown clock plus calls to action such as
gathering names and addresses for mailings and locations for yard signs.
Top 5 Successes
1. Conducted face-to-face visits with nearly all of the county's 62 cities, villages, and townships over a three-month period.
2. Engaged staff to educate park users, special interest groups, and volunteers starting six months before the vote.
3. Created "What You Value" communication pieces that explained the renewal and distributed to staff, park users, local
businesses, and absentee voters.
4. Used emails to park users and social media efforts including Facebook and Twitter.
5. Received support from Citizens for Oakland County Parks and Recreation, a group that formed an honorary committee with
political leaders, placed newspaper ads, and bought its own yard signs.
"Customer service and operations standards are of upmost importance every single day. That's what keeps visitors returning
and using word of mouth to share their experiences," Stencil said. "If the grass isn't cut or the bathrooms aren't clean, you can
bet what your guests are saying isn't favorable. You should have the
mindset that every day is millage day."
St. Clair County
pop. 164,235
stclaircountyparks.org
Facilities: Six parks comprising 805 acres with county fair facilities, a
historic village, splashpad, pavilions, beach, trails, and Fort Gratiot Light
Station —the oldest lighthouse in Michigan
Annual cost: $25 for a home
with a market value of $100,000 (0.4954 mil)
St. Clair County Parks has seen increased support for its millage over the
vears. In 1994, it passed at 52 percent; in August 2010, it was renewed for
six additional years with 71.49 percent approval rating.
Staff started preparing for the vote in December 2009. A newsletter was St. Clair County parks millage funds get
mailed to 72,000 addresses and posted on the system's website and distributed to the local units of government in
Facebook. "Our mid -July issue focused on how the parks system invested the county on a per capita basis. Literally every
millage funds the previous six years," said Director Mark Brochu. "We also park in the county has been improved by the
told voters what projects listed in the master recreation plan would be millage.
pursued if the millage renewal passed."
These projects included paved mountain biking and equestrian trails, canoe and kayak launches, building maintenance, and
parking improvements.
Another approach focused on the tourism impact of county parks on the local community. According to the Blue Water Area
Convention and Visitors Bureau, visitors to St. Clair County spend an average of $116 per day and $366 per person for
overnight stays.
"One of our strongest selling points is our program that distributes 25 percent of the millage funds collected each year to all of
the local units of government on a per capita basis. Literally every park in St. Clair County has been improved by the county
parks millage," Brochu said. "We demonstrated to our residents not only the significant impact we make in their quality of life, but
also the value we provide to the local economy."
Top 5 Successes
1. Strategic yard sign placement: quality locations over quantity of signs.
2. Ordered car window clings, provided by a "People for Parks" group that ran a "Vote Yes" campaign. The group also paid for
the yard signs, radio ads, and parade entry fees.
3. Aired radio ads the week prior to the election on two stations. The message was that every community in St. Clair County
benefits from the county parks millage.
4. Participated in the two largest summer parades —the Port Huron Rotary Parade and the Yale Bologna Festival Parade.
5. Encouraged citizens to write support letters to local newspapers.
Previously, funds were used to purchase newspaper ads. Since the daily and weekly papers supported the renewal, staff
decided to forgo spending money on ad space.
"We believe that due to the poor economy, many of our supporters truly believed that our millage might not be renewed and that
10 B-8
the county board, which does not contribute to the parks and recreation budget, could not give any money to parks. Those
supporters made extra efforts to make sure that they voted," Brochu said.
Saginaw County
pop. 210,000
saq inawcounty.com/parks
Facilities: Six parks with 683 acres featuring a lake, two nature preserves,
one rail trail and two passive recreation parks (pavilions, fishing, etc.)
Annual cost: $8 for a home with a market value of $100,000 (.1615 mil)
The Saginaw County Parks and Recreation Commission was formed in
1969 and currently manages six regional parks including the Saginaw
Valley Rail Trail. The system has had a millage in place since 1990; it has
passed three times —November 1990, August 2000, and August 2010.
It failed once in August 1990, when it was placed on the ballot as a
combined millage including the Parks and Recreation Commission; Hartley
Outdoor Education Center; Historical Society of Saginaw County; and In August 2010, voters approved the Saginaw
Saginaw Community Enrichment Commission. According to Director John County park millage by 68 percent. The
Schmude, voters were confused on what exactly they were voting for and campaign committee's most creative idea was
how much money would be going to each of the entities. forming an impromptu "Moms for Parks" press
conference.
In August 2010, voters approved the millage renewal by 68 percent. The
system's 2010 budget is projected at $901,869 of which $813,547 is millage funded.
Schmude said there was no friends group in place, but there was a nominating committee with a budget of $1,775. The group
included parks commission members and individuals from the public. The group started meeting biweekly in May.
"The millage campaign committee put the majority of funds into yard signs and 4' x 8' signs," Schmude said. "The most creative
idea was forming an impromptu 'Moms for Parks' press conference which generated coverage from a local TV station and a few
local newspapers."
Top 5 Successes
1. Erected campaign signage—yard signs and 48 foot signs.
2. Held a "Moms for Parks" press conference two days before the election.
3. Encouraged a letter -writing campaign to the local newspaper.
4. Made presentations to service clubs.
5. Created a website to promote awareness of the campaign.
"The next time around we'll seek endorsements from the chamber of commerce, local unions, and other groups. We learned a
lesson that we need to reach people where they are active, not only in our parks, but in other places as well," Schmude said.
Whether an agency's next millage renewal is five or 10 years away, park leaders say that the most important take -away from the
2010 victories is that elections are not won or lost within the course of an election cycle.
At Oakland County Parks and Recreation, "we're fond of saying 'every day is millage day'," Executive Officer Dan Stencil said.
"What matters is how we are providing the essential services that make people visit us today and vote for us tomorrow."
Desiree Stanfield is communications supervisor for the Oakland County Parks
and Recreation Department. You may reach her at 248-858-4627 or stanfieldd(cDoakgov.com
Reprinted with permission from MRPA PROfessional Vol 3, Issue 1, 2011
10 B-9
Oaklan'
GZA- K L A N DGlen
Oaks
248 851 8356
COUNTY
Springfield Oaks
248.625.2540
PARKS
White Lake ks
248.698.2700
Tee times required daily at Springfield & Glen Oaks; weekends &
holidays at White Lake Oaks; taken 30 days in advance
Weekdays Mon —Fri
9- walking
$14
9- riding
$23
18- walking
$23
18- riding
$37
Senior (62+) Mon —Fri until 3:30 p.m. or start of p.m. leagues
Adaptive/Active Military Any day of the week
Junior (17—) Mon —Fri until 3:30
or start of p.m. leagues and
Sat, Sun & holidays after 1 p.m.
9- walking
$11
9- riding
$18
18- walking
$19
18- riding
$30
NET GEN (18-26)
9- walking
$12
9- riding
$21
18- walking
$19
18- riding
$33
Weekends* & Holidays
9- walking
$16
9- riding
$25
18- walking
$26
18- riding
$40
*A junior plays free after 4 p.m. when accompanied by a paying adult.
Twilight 7 days a week
Twilight times vary during the season.
9- walking $12 9- riding $21
Irks Golf Courses
QZ_J_A__KLAND
COUNTY ks
PARKS 248. ° 5030
Weekdays Mon -Fri
9- walking $14
2nd 9- walking $11
9- riding $23
2nd 9- riding $17
Senior (62+)
Mon —Fri until 3:30 p.m. or start of p.m. leagues
Adaptive/Active Military Any day of the week
Junior (17-) Mon —Fri until 3:30 or start of p.m.
leagues and Sat, Sun & holidays after 1 p.m.
9- walking
$11
2nd 9- walking
$9
9- riding
$18
2nd 9- riding
$13
NET GEN (18-26)
9- walking
$12
2nd 9- walking
$9
9- riding
$21
2nd 9- riding
$15
Twilight 7 days a week
9- walking $12
9- riding $21
Weekends* & Holidays
(Tee times until noon; taken 30 days in advance)
9- walking $16
9- riding $25
* A junior plays free after 4 p.m.
when accompanied by a paying adult.
Lon Oaks
2012 Summer Price Schedule
Effective May 12-Sept. 30
All races are per person wai ung C-
r, ii n g
Monday -Friday
18 Holes9 Holes
-_ Open - 1.50 p.m.
$50 $30
_ 2 - 5,50 p.m.
$40 $30
__ SeniorslAdaptive/Act.
Military $37
522
Juniors $27 $16
(Seniors: 62 & over; juniors: 17 & under)
Sat., Sun. & Holidays 18 Holes9 Holes
Open- It :50 p.m. $60
$36
Noon-4:20 p.m. $47
$30
Twilight
Weekdays after 6 p.m. $28
Weekends after 4.30 p.m.$30
Range Fees
_ Small Bucket (one token)
$4
Medium Bucket (two tokens)
$8
Large Bucket (three tokens)
$11
Bulk (10 tokens) $32
Annual Range Pass
Single $450
_ Household* S700
• DestinationOakland.com
*Hoes` ehol�d membership is up to two adults and
�\ Y.rOn Oaks '
2012 Price Schedule
Spring Rates effective through May 11
Fall Rates effective Oct. 1-Close
All rates are per person walking or riding
Monday -Friday
18 Holes 9 Holes
- Open - 1:50 p.m.
$37
$26
- 2 - 4:50 p.m.
$27
$26
Seniors/Adaptive/Act.
Military $31
$20
- Juniors
$27
$16
(Seniors: 62 & over: Juniors: 17 & under)
Saturday -Sunday
& Holidays
18 Holes
9 Holes
- Open-1:50 p.m.
$42
$31
-- 2 - 4:50 p.m.
$27
$27
Twilight
AFter 5 p.m. $20
Range Fees
- Small Bucket (one token) $4
-- Medium Bucket (two tokens) $8
-- Large Bucket (three tokens) $11
- Bulk 00 tokens) $32
Annual Range Pass
- - Single $450
--- Household* $700
- Junior (age 17 or under) $350
*Household membership is up to two adults and
up to two children age 17 or under, living in the
same household. Additional children $50/child.
Lyon Oaks Golf Course
52251 Pontiac Trail
Wixom, MI 48393
248.437.1 488
03/12
ough
May 11,
2012
SPRING RATES - vali
FALL RATES
Oct. 1-Close
Weekdays Mon -Fri
9- walking
$11
2nd 9- walking
$8
9- riding
$20
2nd 9- riding
$14
Senior (62+)/Adaptive/Active Military
Any day until 3:30 p.m.
or start of p.m. leagues
Junior (17-) Mon -Fri until
3:30 P.M. or start of p.m.
leagues and Sat, Sun & holidays after 1 p.m.
9- walking
$8
2nd 9- walking
$7
9- riding
$15
2nd 9- riding
$11
NET GEN (18-26)
9- walking
$9
2nd 9- walking
$6
9- riding
$18
2nd 9- riding
$12
Twilight 7 days a week
Twilight times vary during the season: hours
posted at course.
9- walking $9
9- riding $18
Weekends* & Holidays
(Tee times until noon; taken 30 days in advance)
9- walking $13
9- riding $22
* A junior plays free after 4 p.m.
when accompanied by a paying adult.
througJa 11,
2012
SPRING RATES - Valid
FALL RATES - Valid
Oct. 1-Close
Weekdays Mon -Fri
9- walking
$12
9- riding
$21
18- walking
$19
18- riding
$33
Senior (62+)
Mon —Fri until 3:30 p.m.
or start of p.m. leagues
Adaptive/Active Military Any day of the week
Junior (17-) Mon —Fri
until 3:30 or start of p.m.
leagues and Sat, Sun &
holidays after 1 p.m.
9- walking
$9
9- riding
$16
18- walking
$15
18- riding
$26
NET GEN (18-26)
9- walking
$10
9- riding
$19
18- walking
$15
18- riding
$29
Weekends* & Holidays
9- walking $14
9- riding $23
18- walking $24
18- riding $38
*A junior plays free after 4 p.m. when
accompanied by a paying adult.
Twilight 7 days a week
Twilight times vary during the season; hours
posted at course.
9- walking $9
9- riding $18
1
Desti nati o nOa kl a nd. co m
10 B-11 03/ 2
2012 Oakland County Parks and Recreation Fees
Red Oaks Waterpark
Weekend/Holiday Regular Rate
$18.00
Weekend/Holiday OC Resident Rate
$13.00
Weekend/Holiday Children
Children under 2 yrs. old free with paid admission
Weekend/Holiday Senior
$2.00 off full day rates
Weekend/Holiday Active Military
$2.00 off full day rates
Weekend/Holiday Twilight
NA
Weekday Regular Rate
$15.00
Weekday OC Resident Rate
$10.00
Weekday Children
Children under 2 yrs. old free with paid admission
Weekday Senior Rate
$2.00 off full day rates
Weekday Active Military
$2.00 off full day rates
Twilight
$3.00 off weekday rates
Red Oaks Waterpark Shelter
Weekend/Holiday
$200.00
Weekday 11am-3pm
$50.00
Waterford Oaks Waterpark
Weekend/Holiday Regular Rate
$12.00
Weekend/Holiday OC Resident Rate
$10.00
Weekend/Holiday Children
Children under 2 yrs. old free with paid admission
Weekend/Holiday Senior
$1.00 off full day rates
Weekend/Holiday Active Military
$1.00 off full day rates
Weekend/Holiday Twilight
NA
Weekday Regular Rate
$8.00
Weekday OC Resident Rate
$8.00
Weekday Senior Rate
$1.00 off full day rates (does not apply to Twilight)
Weekday Active Military
$1.00 off full day rates does not apply to Twilight)
Weekday Twilight
Buy One, Get One Free
Waterford Oaks Waterpark Shelter
Weekend/Holiday
$150.00
Weekday (11am3pm)
$50.00
Waterford Oaks Pavilion/Banquet Facilities
Lookout Lodge
Weekend -Lookout Lodge (6 Hours)
$200.00
Weekday Meetings Monday -Friday)
$100.00
Security Deposit
$100.00
Activity Center
Weekend (6 Hours)
$200.00
Weekday (6 Hours)
$200.00
Security Deposit
$100.00
Paradise Pavilion
Weekend/Holidays
$200.00
Weekday (4 hours)
$100.00
Parkview
Weekend/Holidays
$200.00
Weekday (4 hours)
$100.00
Camping Fees
Weekend Regular Rate
$34.00
Weekend OC Resident Rate
$29.00
Weekday Regular Rate
$32.00
Weekday OC Resident Rate
$27.00
Holiday Regular Rate
$36.00
Holiday OC Resident Rate
$31.00
Shoulder Season Regular Rate
$32.00
Shoulder Season OC Resident Rate
$27.00
Monthly Regular Rate
$650.00
Monthly Resident Rate
$650.00
Monthly Senior Rate
$590.00
Monthly Resident Senior Rate
$590.00
Cabin Fees
Nightly 4 Person Cabin Rate
$70.00
5-Day 4 Person Cabin Rate
$250.00
7-Day 4 Person Cabin Rate
$300.00
Nightly 6 Person Cabin Rate
$100.00
5-Day 6 Person Cabin Rate
$400.00
7-Day 6 Person Cabin Rate
$500.00
Addison Oaks Pavilion Rates
Beachfront Pavilion
$200.00
Lakeview Pavilion
$200.00
Timber Ridge Pavilion
$200.00
Addison Oaks Boat Rentals
Rowboat
$3/half hour
Pedal Boat
$5/half hour
Kayak 1 person)
$3/half hour
Kayak (2 person)
/half hour
Addison and Groveland Bike Rentals
Mountain Bike
$5/hour
10 B-13
Specialty Bike
$5/hour + $10 Deposit
Groveland Oaks Pavilion Rates
Virgin Island Pavilion
$125.00
Devils Island Pavilion
$100.00
Paradise Island Pavilion
$150.00
Groveland Oaks Waterslide Fees
Per Ride
$1.00
10 Rides
$6.00
All Day
$8.00
Groveland Oaks Mini Golf Fees
Per Round
$3.00
Per 5 Round
Eliminate
Independence Oaks Pavilion Rates
Twin Chimneys Pavilion
$400.00
Pine Grove Pavilion
$350.00
Moraine Knoll Pavilion
$350.00
Beach Cove Pavilion
$250.00
Independence Oaks Boat Rentals
Rowboat
$3/half hour
Pedal Boat (2 Person)
$5/half hour
Pedal Boat (4 Person)
$5/half hour
Kayak
Canoe
$3/half hour
$3/half hour
Vehicle Day Use Fees
Regular Fee
$10/car/day
Special Fireworks Fee
$10/vehicle after 12 p.m.
Resident Discount
$5/car/day
Senior Citizen/Adaptive/Military (Weekend Only)
$4/car/day
Annual Vehicle Fees
Regular Fee
Resident Discount
$46.00
$30.00
Joint Pass
$48.00
Senior Citizen/Adaptive/Military (Weekend Only)
$22.00 (resident and non-resident)
Mobile Recreation
Bleachers
$225/day; $150/day for non-profit organizations
Bouncer
$275/2 hours; $50 each additional hour; $200/2 hours for non-profit organizations
Bus
$450.00 up to 8 hours; $50 each additional hour; $350.00 up to 8 hours for non-profit organizations
Festival Package 1
$450/2 hours; $50 each additional hour; $35012 hours for non-profit organizations
Festival Package 2
$450/2 hours; $50 each additionai hour; $350/2 hours for non-profit organizations
1- B-14
Mini Package
$350/2 hours; $50 each additional hour; $250/2 hours for non-profit organizations
Go! Adventure
$200/2 hours, $100 for 2nd activity same site, $50 extra hr. fee; $150/2 hours for non-profit organizations
Oakie the Mascot
$50/hour; $25 each additional hour
Obstacle Course
$350/2 hours; $75 each additional hour; $250/2 hours for non-profit organizations
OC Storytelling Corps
$75/story (45 minutes); $50 each additional show (same day and site)
Retro Games
$200/2 hours; $50 each additional hour; $150/2 hours for non-profit organizations
Show Mobile
$425/day in OC; $350/day Government Rate; $500/day outside 0C;$300/day, $250/day Government Rate, $400/day outside OC for non-profit
Tower
$275/2 hours; $50 each additional hour; $200/2 hours for non-profit organizations
Cross -Country Ski School
$10/person
Tents
30x50- $600/da
20x40- $325/day
20x30- $300/day
20x20- $275/day
10x10- $100/day
12x12- $150/day
DJ
$500/day (2 speakers, mixer CD players, staff
Portable PA
$150/day (2 speakers, 1 amp, 1 microphone)
Portable Light Towers (4)
$300/day
20/tables
$10/each
100/chairs
$2/each
Grills
$50/each
Van
$100/8 hours
Nature Center Fees and Charges
Public Interpretive Programs
$2.00 to $5.00/person
Mini Classes
$10.00 to $25.00/person
Birthday Parties
Minimum of 10 people, maximum of 18 children
$8.00/child (minimum $80
Birthday Child
free
Cancellation of less than 7 days prior to appointment
$25.00
Non-refundable deposit due 10 days prior to appointor
$25.00
Field Trips
$2/person
Making Apple Cider
$.25/taster (minimum $5/class)
Tracks on T-shirts
$1.00/printer
Maple Tasting
$.50/taster (minimum $5/class
Making Butter
$5.00/class
Snowshoe Class
$1.00/user
Geocaching Field Trips
$2.00/person (minimum of $20)
Scout Badge Days
All Badge Days (except geology badge day)
$4.00/scout and $2.00/adult
Geology Badge Day
$6.00/scout and $2.00/adult
10 B-15
Starlab
At Nature Center
$ 1 00.00/first presentation; $75.00/ each additional presentation
Away from Nature Center
$200.00/first presentation; $75.00/each additional presentation
Program presented after regular Nature Center hours
$50.00 extra
Cancellation of less than 7 days prior to appointment
$25.00
Out of County Fee
$40.00 extra
Nature Discovery Outreach
For preschoolers (30 minute program)
$75.00
For kids 5 and older (45 minute program)
$75.00
Cancellation of less than 7 days prior to appointment
$25.00
Out of County Fee
$40.00 extra
Classroom Rental
Special arrangements only, contact supervisor
$30.00/hour
Amphitheater Rental
Regular rate (weddings, services, etc.)
$200.0014 hours
Rental for non-profit, governmental groups
$125.0014 hours
Use of sound system
$25.00
Cancellation of less than 30 days prior to appointment
Forfeiture of rental fee
10 B-16
GZAKLANDCOUNTYPARKS
OAKLAND COUNTY PARKS & RECREATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning;
Jon Noyes, Planning Supervisor
Submitted: March 29, 2012
Subject: Master Planning Update to Parks Commission
INTRODUCTION AND HISTORY
February 1, 2012: Parks Commission granted Concept Approval for Waterford Oaks Master Plan
ATTACHMENTS
1. Park Master Planning Process Summary
2. Waterford Oaks Master Plan Synopsis
STAFF REPORT
Park Master Plan Planning Process:
■ The attached summary has been prepared to help explain the master plan process when we meet with
stakeholders (see attachment #1).
Waterford Oaks Master Plan:
■ Public Comment period will be from April 2 through May 2.
■ A synopsis of the master plan has been prepared for easy access to master plan vision and concepts
(see attachment #2).
■ Draft master plan (draft date: March 19, 2012) is available at
www.Destination0akland.com/parkplanning/pages/MasterPlans.aspx.
■ A link to the public comment form will be available on the master plan web page after April 2.
■ Public hearing and request for Adoption is scheduled for the regular Parks Commission meeting on
June 6, 2012.
Red Oaks Master Plan:
■ Preliminary draft of the master plan has been prepared and is being reviewed by staff.
■ Stakeholders meetings are underway.
■ The draft master plan will be submitted for Commission review at the June 6, 2012 Parks Commission
meeting. Request for Concept Approval will be made at the July 11, 2012 Parks Commission meeting.
10 B-17
Attachment , Park Master Planning Process Summary
Summary prepared by Donna Folland, Project Advisor for Planning — March 14, 2012
The following ten steps of the Oakland County Parks and Recreation master planning process provide a
way to understand the park, its history and neighborhood context and to identify opportunities based
on analysis of existing conditions and community needs. The process allows staff to consider the park's
value in a regional context and identify the public and private partnerships essential to fully realizing this
value. Furthermore, the direct input of local residents, regional constituents and representatives of a
variety of recreational groups ensures that the recommendations presented are informed by the people
who use the park.
1. Public and Stakeholder Engagement
Public and stakeholder engagement is launched with a public meeting held at the park and continues
with stakeholder meetings and informal communication with the public via social and other media
2. Preliminary Draft Preparation
The preliminary draft compiles a detailed survey of the park's existing conditions
3. Concept Draft Development
The park vision and facility concepts explore the opportunities for the park's future and what changes
may be appropriate for the site and incorporate discussions with community leaders, Parks staff, and
the public
4. Complete Draft Development
The complete draft compiles all chapters and sections of the master plan and incorporates review by
staff and stakeholders and aligns with OCPRC planning, budget and policy documents
S. Concept Review by Parks Commission
The Parks Commission is asked to approve the vision and facility concepts in concept and allow staff to
proceed with the 30-day public comment period
6. Master Plan Draft Public Review and Comment
Review and feedback from the public is solicited through electronic and paper formats
7. Final Draft Preparation
Public comments are compiled and appended to the master plan and a final revision is informed by the
comments
8. Parks Commission Review and Public Hearing
The public has an opportunity to provide additional comment at a regularly scheduled meeting of the
Parks Commission and the Parks Commission reviews the final draft
9. Master Plan Adoption
The Commission is asked to adopt the master plan as the guiding document for the park over the next
ten years
10. Master Plan Evaluation
Annual evaluation of master plan implementation begins one year after master plan adoption
10 B-18
Commission Approval Workflow for
OCPRC PLANNING DOCUMENTS
AGENCY -WIDE
10-Year 5-Year
4 Adapted by Commission as
Strategic Recreation
Master Plan Master Plan Guiding Documents
PARK -SPECIFIC
10-Year Park 1 Adopted by Commission as
Master Plans Concepts to guide future park
development
Facility FACILITY SPECIFIC
Business
Plans Adopted by Commission as
the blueprints for facility
concept implementation
PROJECT -SPECIFIC
Mainten- capital
Improve- Grant and
Im
ante and P
Proposals for resource
Funding ments
Operating Proposals
allocation and project
Budget Budget
funding are based on the
master plans and business
Budgeted
Projects
plans.
over$100K
or over
All proposals are approve
budget
by Commission on a case -by
case basis
-AKLAND Attachment 1: Page 2
►i W-, I 'I I M 10B-19
Attachment 2: Waterford Oaks County Park
Master Plan Synopsis
Master Plan Draft Date: March 19, 2012
Public Comment period for the Waterford Oaks Master Plan is April 2 — May 2, 2012
Final approval by Oakland County Parks and Recreation Commission is pending
Oakland County Parks and Recreation Commission
The Oakland County Parks and Recreation Commission was
established in 1966 and is supported by a 10-year
renewable quarter mil property tax, with additional
revenues generated through park fees and charges.
Currently OCPRC operates 13 parks, distributed county-
wide, that comprise nearly 6,700 acres of natural and
developed land, serving approximately 1.6 million visitors !
'
annually.
I
3, • A f-,�� t
Waterford Oaks County Park
Waterford Oaks County Park is located in the heart of Oakland County. Waterford Oaks was established in 1967
with the purchase of the land where the Administrative Complex is now located. The acquisition of parcels has
continued through 2009, bringing the total park acreage to 185 acres. The park has a rich and varied landscape and
has historically offered diverse and multi -seasonal recreational activities — but has also been a 'hidden gem', with
less than optimal use of the facilities throughout the year.
Waterford Oaks Master Plan
The Waterford Oaks Master Plan is designed to provide staff, park users, the public and decision -makers with a
clear vision of the desired character and future direction of Waterford Oaks. The plan has easily accessible
information about the principles and vision that guided development of the plan, details about the individual
facilities within the park, and business strategies to support the long-term financial sustainability of the park.
Park Vision
Waterford Oaks County Park has long had the distinction of being one of the
most diverse parks in the Oakland County Parks and Recreation system —
both in natural features and recreational amenities. The park vision builds
on the unique character of Waterford Oaks to develop a four -season
destination that comprises distinct and complementary facilities and
encourages active and healthy lifestyles. Enhanced connectivity between
the various facilities will encourage visitors to experience a variety of
recreation within one visit. At Waterford Oaks, quality recreational
experiences are waiting for everyone whether you spend an hour or spend
the day!
Facility Concepts
The master plan identifies 12 facilities within Waterford Oaks and develops a general vision for the future of each
facility and its role within the context of the entire park. The concepts explore how Oakland County Parks and
Recreation could enhance recreational and other uses, implement site -appropriate improvements, and develop
improved business strategies for each facility.
C.AKLAND
COUNTY PARKS
10 B-20
Facility #1: Roadways and Parking
The creation of a central parking lot will support multiple facilities
that operate in alternate seasons. Installation of a contact station is
envisioned to occur at the same time that a new dog park opens at
the park (see Alliance Drive Acquisition below). At that point,
Waterford Oaks will start to require daily or annual motor vehicle
permits entering the park by vehicle (pedestrian and non -motorized
entrance will not require a permit).
Facility #2: Park Trails and Non -Motorized Access
An enhanced trail network will increase connectivity between
facilities to promote the 'whole park' experience and make the park
more accessible to pedestrians, public transportation users, and
non -motorized vehicle users. Enjoyment of the natural areas in the
park will be enhanced by expansion of the trail system.
Facility #3: Natural Areas
Natural beauty has always been an important part of the character of Waterford Oaks. Park staff and volunteers
will continue to manage the natural resources using science -based techniques. Increased nature interpretation and
partnership with schools is envisioned. The best practices for management of stormwater that are already in place
will be showcased to demonstrate how public agencies can contribute to water quality and the preservation of
natural resources.
Facility #4: Waterpark
The Waterpark concept envisions the replacement of aging infrastructure and incorporating these changes into a
new and exciting theme that welcomes visitors to enjoy a full -day, whole -park experience. The visitor experience
will be enhanced by greater availability of convenience items and improvements in food service, restroom
facilities, and picnic facilities.
Facility #5: Bicycle Motocross (BMX) Complex
The BMX concet builds on the local pride of the facility and calls for better integration with other facilities. The
p
layout of the BMX Complex facility may be impacted by the design of the
proposed central parking lot (see Roadways and Parking above).
Facility #6: Parkview and Rabbit Run
These picnic and sports areas will be improved to better support four -
season use of the park and provide a base for visitors to enjoy multiple
other park facilities.
Facility #7: Lookout Lodge Complex
"The Fridge" refrigerated toboggan run has been closed due to
maintenance issues since 2009. This facility concept considers a variety of
enhancements, including repair of the toboggan run, improvements to the
sledding hill, nighttime recreation, rental of sports equipment, and
improved food service. All are intended to create a signature winter -time
destination.
Attachment 2: Page 2
10 B-21
50 Wh.d.
1MIL
Destinatio
Facility #S: Alliance Drive Acquisition
Part of this recent land acquisition is envisioned to become a new dog
park with dogs -only water features and both off -leash and on -leash
elements. The recreational experience will be enhanced by the
availability of dog run rentals for events, food concessions, and sale of
merchandise and convenience items. Part of the area may also be used
to locate structures or uses displaced by creation of the proposed
central parking lot.
Facility #9: Paradise Peninsula
The facility vision for Paradise Peninsula builds on the aesthetics and
accessibility of the existing Paradise Peninsula Playscape by expanding
both barrier -free and conventional elements of the playscape. The vision
includes the creation of a proposed "Celebration Grounds" and its
promotion for weddings, corporate picnics, and family and school
gatherings. The Paradise Peninsula facility concept would support the
sustainability of the entire park by drawing visitors to the barrier -free
playscape and social gathering spaces.
Facility #10: Greenhouse Complex
The Greenhouse Complex facility concept expands the availability of
community gardens and builds support for community initiatives that
promote healthy eating and local food.
Facility #11: Administrative Complex
The facility concept for the Administrative Complex envisions an
environment where staff is creative and productive and a positive
environment for developing partnerships, funding opportunities and
community relations.
Facility #12: Oakland County Market
Management of the County Market will be transferred to Oakland
County Parks and Recreation effective June 2, 2012. The facility concept
envisions integration of the County Market into Waterford Oaks and the
creation of a destination where families and friends can gather to
support local producers and access healthy food.
To view the full draft of the Waterford Oaks County Park Master Plan
and provide comment on the draft master plan
or to find out more about Oakland County Parks and Recreation
Commission's master planning program, please visit:
Destination Oakland. com/parkplanning/pages/MasterPlans. aspx
0AKLANDCOUNTYPARKS
•
011KLnHuT COUNTY
FARN11:11s MARKET
Please address all comments to Donna Folland, Project Advisor for Planning, at follandd@oakgov.com.
QAKLAND Attachment 2: Page 3
COUNTY PARKS io B-22
�DIWMZ..�
Figure A: Aerial photograph showing location of Waterford Oaks County Park facilitie
rc
Facility#8: Alliance Drive
Facility#6: t� may; y� r.'�`•.� �. v �f Acquisition R
-
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Rabbit Run
Lo ti Facility #7: Lookout Lodge
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Facility #5: vj
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Facility #7: Lookout Lodge
Facility #4: 'Ir�r k� '�. Complex
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Waterpark �4�" ' - �. .I t •
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and Facility #2: Park Trails and Non-
y, rt 1. 0 • ,�, ._ Motorized Access are located
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do
':•i►� �: r%i'-'-' � :%t�•:s .!t\ o..ir�.41` r ,.ru.a:�: ` ` ;.Y ►r.f •-�, �
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Greenhouses
Facility #3: Natural Areas (circle
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46
Complex * r �' indicates largest area - smaller areas
•r k • ! ' • .. �', ' are scattered throughout the park)
Facility #9: Paradise �i+ % +. t .a' •t;+';
Peninsula • . r' + , ! ,.�.�'
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Facility #11:
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Wt. �l'1 `Y �" ' I I • i4.,hi ;(R'; ��
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Facility #12:
Oakland County
��•"_,%t 'f-�.rft` ,,` :t ; Market
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Attachment 2: Page 4
10 B-23
KIIIIA I'd VIA
`
D est i n a t i o n Oa k l a n d. c o m
Oakland County Parks & Recreation
Greenhouse Update
Since acquiring the Ernst Greenhouse, a staff of (4) PTNEs, consisting of a Coordinator, Programmer,
Operator and Community Garden Coordinator have been collaborating to provide the following value to
OCPRC:
• Annual Production of over 500 Flats of Annuals and 100 annual containers for approximately 25
planters, utilizing approximately 25 volunteers.
o For FY2012, staff will be completing the initial planting of all annual flower beds, instead
of utilizing a landscape service company for additional savings to the County.
• Promoted and created approximately 8 annual partnerships with organizations such as:
o Michigan State Extension Service
o Community Corrections
o La Familia
o Oakland County Soil Conservation District
• Created, planned and are providing approximately 13 horticultural, environmental and natural
resource programs, in conjunction with our Recreational Services Division, such as:
o Native Seed Propagation
o Children's Choice Horticultural Outreach
o Vanishing of the Bees
o Alternatives to Turf
• Created, constructed and promoted 69 interior and 25 exterior community garden plots that
resulted in coverage by Channel 2 News in August and December 2011.
o Channel 2 News continues to use the Greenhouse as a back drop to many of their
environmental reporting stories.
o Generated approximately $9,000 in revenue from this community garden.
o Savings of approximately $3 - $4/flat by producing the plants ourselves.
• Support and assisted the Community Corrections Department (WAM) in operating and
maintaining garden standards for the Springfield Oaks Community Service Garden, in
partnership for WAM to maintain and grow perennials for future planting at various park.
Michael J. Donnellon, Jr. LLA, ASLA
Chief of Park Facilities Maintenance & Development
donnellonm@oakgov.com
(248) 858-4623 Office
(248) 343-6290 Mobile
Destination0akland.com
10 B-24
Southfield
March 20, 2012
Ground set to break on Catalpa Oaks projects
By Jennie Miller
C & G Staff Writer
SOUTHFIELD — A special ceremony will break ground » Click on image to view full size «
on $4.2 million in planned construction projects at Catalpa
Oaks County Park in Southfield at 10 a.m. April 6.
The morning will continue with the annual Catalpa Oaks
Marshmallow Drop at 10:05 a.m., a popular springtime
event that an estimated 3,000 people are expected to
attend. A helicopter will drop 14,000 marshmallows onto
the park for children to scoop up for a springtime prize. It
is free and open to the public.
"I'm so excited," said Oakland County Commissioner
Nancy Quarles, D-Southfield, of the construction plans.
"It's been a long time coming. It really is one of the
projects that I truly believe is going to strengthen the
community and certainly give the residents a place to go,
relax, and just enjoy. We need more places in our
community that show the beauty of the city and are very
inviting for the residents and neighbors."
The first phase of the plans involve the construction of a
40-by-60-foot restroom building with concessions and
storage, a 30-by 40-foot picnic shelter, and two
playgrounds, one for children ages 2-5 and another for
ages 5-12. It will also involve the installation of a
connector pathway to Greenfield Road from the park, as
well as the addition of bleachers, portable goal posts, a
second entry kiosk, benches, trash bins and trees. Cost
for the first phase is expected to be $1.275 million.
Photo by Erin Sanchez
Catalpa Oaks became a county park in 2007 and
features 24 acres of open space at Greenfield
and Catalpa in Southfield. It is home to six
soccer fields, a baseball diamond and a softball
field.
Future development could include the creation of a sledding hill, the installation of a storm water filtration
system, a looped trail, a recreation field, irrigation and fencing, as well as parking lot paving. It could also
include, pending additional grant funding, the construction of a commons building for educational displays,
programs and rental use, the construction of a 60-seat amphitheater, the installation of picnic tables, grills and
drinking fountains, the reconfiguration of a ball diamond, and youth and adult soccer areas, and the addition of
meeting and office space.
The groundbreaking ceremony will be "real short and sweet," said Sue Wells, manager of Parks and Recreation
for Oakland County Parks and Recreation.
"We want to make certain that everybody's aware that we are going to begin construction," she said. "It will
begin the following week and they'll be working all throughout the summer with the restroom, playground
concession area, pavilion, and hopefully have it done by September."
Catalpa Oaks is nearly 24 acres of open space, and currently features six soccer fields, a baseball diamond and
a softball field. It is estimated that 50,000 people from 11 communities already utilize the park annually.
10 B-25
The county has owned the property since 1964 but leased it to the city of Southfield for nearly 30 years, until
2007, when the park was in danger of being sold to a developer. Residents and local officials responded with
overwhelming opposition, and county leaders stepped in to assume operations with plans to eventually improve
the park. The following year, the Oakland County Parks and Recreation Commission approved a master plan for
Catalpa Oaks, which is starting to bear fruit as the county forges ahead through these tough economic times.
During construction, users won't be completely displaced, but some of the soccer groups have had to find a new
home at the Red Oaks soccer complex for the time being.
"There will be baseball and softball and soccer going on in other areas of the park," Wells said.
The county has received a positive response from the public since taking over the park and planning the
construction.
"I think they're excited about the potential of the park," Wells said. "I think they see the programmatic
opportunities.... Residents are excited about the improvements."
Catalpa Oaks is located at Catalpa and Greenfield in Southfield. For more information, visit
www.destinationoakland.com.
You can reach C & G Staff Writer Jennie Miller at imiller(cDcandgnews.com or at (586)279-1108.
10 B-26
Wildfire crews set fires at Orion Oaks
County Park
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1 1.
1 '��J'{~t •+ram
By Jonathan Schechter
Special to The Oakland Press
Lightning, Native Americans and early settlers started fires in what is now Oakland County, creating a
vigorous and healthy fire -adapted landscape.
After an era of fire suppression, diversity decreased and non-native invasive plants invaded several
sections of Oakland County wildlands, including Orion Oaks County Park.
Oakland County Parks contracts with professional wildland fire crews with expertise in restoring nature
with prescribed fire to benefit native plant species and wildlife habitat.
On Saturday afternoon, wildland fire crews (pictured above) carefully burned several sections of the
park, including almost 20 acres of growth within an oak -hickory woodland near Clarkston and Baldwin
roads.
The fire helps give a competitive advantage to native species and restores the oak -hickory landscape to
a more natural state.
The park remains open to the public. For information on Oakland County Parks, visit
www.Destination0akland.com
10 B-27
Oakland County Farmers Market
to spruce up with new name, new look
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DETROIT FREE PRESS
The Oakland County Farmers market is to become the uakland Market when county Parks and Recreation
takes over operations. / 2010 photo by ROB WIDDIS/Special to the Free Press
By Kathleen Gray
Oakland County
Oakland County's Farmers Market is on the verge of becoming simply the Oakland Market in June when
management of the popular Waterford site is transferred to the county Parks and Recreation Department.
The transfer has been in the works for two years, and the Oakland County Board of Commissioners is expected
to approve the change in several committee meetings this week.
The Parks and Recreation Department is a separate entity funded by its own millage, meaning the county won't
have the nearly $200,000 cost of operating and maintaining the property on its books. It also means that some
improvements might be in store for the 57-year old market, which depends on regional vendors and farmers for
produce, flowers, a variety of home -baked products and crafts.
The parks department is looking at making the 14-acre site, which attracts 300,000 visitors a year, a part of the
Waterford Oaks Park and hopes to eventually create a trail between the two sites.
"We're looking at some cross -marketing opportunities and making people aware of other parks in the county,"
said Dan Stencil, the department's executive director. "But our biggest and first priority is going to be customer
service and enhancing the experience for patrons."
Toward that end, there will be parking attendants at the market to help unsnarl traffic on busy summer
Saturdays. And Stencil said he's also working with community organizations, such as the Boy and Girl Scouts,
to earn community service awards -- and maybe a little extra cash -- by helping patrons cart their goods to their
cars.
The parks department also plans to spruce up the place with a fresh coat of paint and some colorful banners to
more clearly identify the market's attributes.
Contact Kathleen Gray: 313-223-4407 or kgray99@freepress.com
10 B-28