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HomeMy WebLinkAboutAgendas/Packets - 2012.02.15 - 402112800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com OZAKLANDCOUNTYPARKS February 8, 2012 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, February 15, 2012 10:00 a.m. PURPOSE ................................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil Gerald A. Fisher Executive Officer Chairman John P. McCulloch Vice Chairman J. David VanderVeen Secretary Pecky D. Lewis, Jr. Next Meeting: Wednesday, March 7, 2012 Chairperson Emeritus Lyon Oaks Golf Course — Banquet Center A. David Baumhart III 52221 Pontiac Trail Robert Kostin Christine Long Wixom, Michigan 48393 Gary R. McGillivray Jr,'-" Scott Vilson Daniel J. stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and ;eation Commission Meeting Parks & Recreation . administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 February 15, 2012 10:00 AM Agenda Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher/248.514.9814 2. Roll Call ------ 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5. Public Comments G. Fisher/D. Stencil 6. REGULAR AGENDA A. Catalpa Oaks General Contractor Bid Award Approval M. Donnellon248.858.4623/D. Stencil B. Food and Beverage Lease Modification - Oak Management, Inc. LLC Approval P. Castonia 242.858.0909/D. Stencil C. Commission Goals & Objectives - For FY 2013 Proposed Budget Informational D. Stencil 1. Public Input/Commission Priorities 2. Proposed 3-Year Target/Annual Goals 3. Staff Implementation Plan 7. STAFF REPORTS A. Executive Officer's Report Receive and File D. Stencil 8. OLD BUSINESS G. Fisher 9. NEW BUSINESS G. Fisher 10. ADJOURN Neat Meeting: 9 a.m. on Wednesday, March 7, 2012 Lyon Oaks Golf Course - Banquet Center 52221 Pontiac Trail, Wixom, Michigan 48393 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA r To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: February 15, 2012 Subject: Approval — Catalpa Oaks — Phase One Construction INTRODUCTION AND HISTORY Since acquiring the 25-acre recreational sports complex in 2007, staff and Commission have been working to provide improvements to this park as a regional recreational sports complex. The Park Master Plan was adopted in October of 2008 and a design contract was approved with Barton Malow Design, Inc. (BMD) in August of 2009. After receiving bids from the pre -qualified general contractors in August of 2011, it was determined that Barton Malow and staff would have to go through a value engineering process to reduce the cost of the project as all ree bids came in above budget. Revised construction drawings were completed by BMD at no additional cost co OCPRC and released for bidding on November 22 through OC Purchasing for General Contracting. This bid release was available to all general contractors After receiving bids on December 20, 2011, an evaluation committee of OCPRC Staff, OC Purchasing, BMD Staff and OC Facility Maintenance Staff reviewed the 10 submitted bids, based on: Company Organization Experience/Qualifications References Licensing Financing Fee/Price After initial evaluation, the following three vendors were selected for interviews; Axiom Construction, Bernco, Inc. and Degenhardt & Sons. Base Bid #1 — Phase One Development o Includes concession/restroom facility (est. $570,500) o Picnic shelter/pavilion (est. $128,900) 0 2-5 age playground, 5-12 age playground (est. $150,000) o Hardscape Development (est. $129,100) o Utilities/Infrastructure (est. $105,000) • Alternate 2-A — Roof Equipment Screen Wall (City Code Requirement) • Alternate 3-A - Gypsum Board Ceiling 6 A - 1 Page 2 Staff received ten (10) vendor bids, as follows, on December 20, 2011. COMPANY DESCRIPTION Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Axiom Construction (Whitmore Lake) Bernco (St. Clair Shores) BRIVAR Construction (Brighton) Cedroni Associates (Utica) Clark's Construction (Detroit) Base Bid #1 W5 099.00 $989,000.00 $1,037,000.00 $973,000.00 $1,019,500.00 Alternate 1-A $3,000.00 $4,200.00 $3,300.00 $3,000.00 $3,100.00 Alternate 2-A $9,100.00 $4,765.00 $8,000.00 $5,300.00 $3,700.00 Alternate 3-A $4,000.00 $4,935.00 $1,700.00 $3,500.00 $6,225.00 TOTAL: $928,100.00 $998,700.00 $1,046,700.00 $981,800.00 $1,029,425.00 COMPANY DESCRIPTION Bidder #6 Bidder #7 Bidder #8 Bidder #9 Bidder #10 Degenhardt & Sons (Troy) E&L Construction (Flint) Frank Rewold & Sons (Rochester) The Garrison Company (Farmington Hills PAT USA (Rochester Hills) Base Bid #1 $1,028,820.00 $1,009,500.00 $1,068,633.00 $959,200.00 $1,621,000.00 Alternate 1-A $2,500.00 $2,760.00 $5,253.00 $3,800.00 $2,200.00 Alternate 2-A $7,700.00 $5,053.00 $7,451.00 $9,000.00 $16,500.00 Alternate 3-A $7,400.00 $1,362.00 $4,769.00 $800.00 $6,600.00 TOTAL: $1,043,920.00 $1,015,915.00 $1,080,853.00 $969,000.00 $1,644,100.00 JAFF RECOMMENDATION Upon completion of the evaluation process, staff recommends awarding a contract to the lowest qualified vendor; Bernco, Inc. in the amount of $998,700 with a 5% contingency of $49,935 for a total approved amount of $1,048,635. The Value Engineering estimate was $1,083,500. The FY2012 Capital Improvement Plan budget is $1,275,859. MOTION Move to approve the award of the contract for the Phase 1 Development Project at Catalpa Oaks, including Base Bid #1, Alternate 2-A and Alternate 3-A to the lowest qualified vendor Bernco, Inc. in the amount of $998,700 with a 5% contingency of $49,935 for a total approved amount of $1,048,635. OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: February 9, 2012 Subject: Approval — Catalpa Oaks — Phase One Construction INTRODUCTION AND HISTORY Since acquiring the 25-acre recreational sports complex in 2007, staff and Commission have been working to provide improvements to this park as a regional recreational sports complex. The Park Master Plan was adopted in October of 2008 and a design contract was approved with Barton Malow Design, Inc. (BMD) in August of 2009. After receiving bids from the pre -qualified general contractors in August of 2011, it was determined that Barton Malow and staff would have to go through a value engineering process to reduce the cost of the project, as all three bids came in above budget. Revised construction drawings were completed by BMD at no additional cost OCPRC and released for bidding on November 22 through OC Purchasing for General Contracting. This bid release was available to all general contractors After receiving bids on December 20, 2011, an evaluation committee of OCPRC staff, OC Purchasing, BMD staff and OC Facility Maintenance staff reviewed the ten submitted bids, based on: Company Organization Experience/Qualifications References Licensing Financing Fee/Price After initial evaluation, the following three vendors were selected for interviews; Axiom Construction, Bernco, Inc. and Degenhardt & Sons. • Base Bid #1 — Phase One Development o Includes concession/restroom facility (est. $570,500) o Picnic shelter/pavilion (est. $128,900) 0 2-5 age playground, 5-12 age playground (est. $150,000) o Hardscape Development (est. $129,100) o Utilities/Infrastructure (est. $105,000) • Alternate 2-A — Roof Equipment Screen Wall (City Code Requirement) • Alternate 3-A - Gypsum Board Ceiling 6 A - 1 Page 2 awliumam staff received ten vendor bids, as follows, on December 20, 2011. Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 COMPANY Axiom Bernco BRIVAR Cedroni Clark's DESCRIPTION Construction (St. Clair Construction Associates Construction (Whitmore Shores) (Brighton) (Utica) (Detroit) Lake Base Bid #1 $915,000.00 $989,000.00 $1,037,000.00 $973,000.00 $1,019,500.00 Alternate 1-A $3,000.00 $4,200.00 $3,300.00 $3,000.00 $3,100.00 Alternate 2-A $9,100.00 $4,765.00 $8,000.00 $5,300.00 $3,700.00 Alternate 3-A $4,000.00 $4,935.00 $1,700.00 $3,500.00 $6,225.00 TOTAL: $928,100.00 $998,700.00 $1,046,700.00 $981,800.00 $1,029,425.00 COMPANY DESCRIPTION Bidder #6 Bidder #7 Bidder #8 Bidder #9 Bidder #10 Degenhardt & Sons (Troy) E&L Construction (Flint) Frank Rewold & Sons (Rochester) The Garrison Company (Farmington Hills PAT USA (Rochester Hills) Base Bid #1 $1,028,820.00 $1,009,500.00 $1,068,633.00 $959,200.00 $1,621,000.00 Alternate 1-A $2,500.00 $2,760.00 $5,253.00 $3,800.00 $2,200.00 Alternate 2-A $7,700.00 $5,053.00 $7,451.00 $9,000.00 $16,500.00 Alternate 3-A $7,400.00 $1,362.00 $4,769.00 $800.00 $6,600.00 TOTAL: $1,043,920.00 $1,015,915.00 $1,080,853.00 $969,000.00 $1,644,100.00 The Value Engineering estimate for the base bid was $1,083,500. The FY2012 Capital Improvement Plan budget is $1,275,859. STAFF RECOMMENDATION Due to additional vendor review by O.C. Purchasing, staff will present a recommendation to the Commission at the meeting on February 15, 2012. To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Rep -Internal Services Submitted: February 9, 2012 Subject: Resolution for Approval to Modify Lease Agreement for Food and Beverage Services — Oak Management Corporation LLC INTRODUCTION AND HISTORY For over 37 years all food and beverage service has been provided to Oakland County Parks by Oak Management Corporation. The Oakland County Board of Commissioners passed Miscellaneous Resolution #06245, dated December 14, 2006, approving a Lease Agreement ("2006 Lease Agreement") by and between the COUNTY OF OAKLAND, (Lessor) a Michigan Municipal and Constitutional Corporation, whose address is 1200 N. Telegraph Rd., Pontiac, Michigan, 48341, on behalf of the OAKLAND COUNTY PARKS AND RECREATION COMMISSION (Parks), and E. A. FULLER OAK MANAGEMENT CORPORATION (Lessee), a Michigan Corporation dated December 14, 2006, incorporating a Concession Agreement dated April 25, 1974. liscellaneous Resolution #06245 also gives Oak Management "the exclusive right in all facilities subject to this agreement to operate restaurant facilities." The current Lease Agreement expires December 31, 2015, and the resolution resolved that "no further extensions beyond December 31, 2015, shall be made to this lease without an appropriate RFP procedure." The Lease Agreement provides that Oak Management operates the food and/or alcohol concessions at the following County parks: White Lake Oaks Golf Clubhouse Addison Oaks Conference Center Addison Oaks Concession Stand Springfield Oaks Golf Clubhouse Springfield Oaks Youth Activities Center Independence Oaks Concession Stands Waterford Oaks Activities Center Waterford Oaks Wave Pool Concession Stand Groveland Oaks Concession Stand Glen Oaks Golf Clubhouse Red Oaks Water Park Lyon Oaks Golf Course In late 2011 the Lessee notified Oakland County Parks of their willingness to begin the RFP process early. Parks staff agreed, formed a special food and beverage committee, and notified the Lessee that we would be seeking separate bids for banquet operations and other services now provided by Lessee. The RFP was 4esigned to support the Oakland County Parks and Recreation Commission's Strategic Master Plan through its icus on increasing revenue resources and maximizing the efficiency and effectiveness of resources. 6 B - 1 ctWillbe � a new ContrUest�ng been Comp d wah this, w eme�t Gorp°ration page 2 Wing iocatlo s order toC pest with Oak Malag at the f2()12, rr`eet�ng ease agree noes Opt the March � ing the Curren s1On \f she RFP fore Gom','jssk resolutjon rn°d y nought tot the attache approval °f Wing facillt�es' ks G°nCess1ss for the folio GonCessio Concession pa �s°r' s Pd oveland Oaks W aterpar Cession W d°rd W a erpark G1ub "Ouse ate Golf Red Oaks Oaks • s ringfield erv�ce Corporation, LLC PU v ending S Managemen ak Agreement .Oak d and E.A• Fufler O erpark T1ACrMBN�S odifica�fOn of `ease a Count'l of Oavaao aterjord Oakswat A nth Res°iution {ot M Betgee field Oaks Agreement n Spring k Second ',ea ent C°rporat;O k WaterPark, ent with Oa Manage' Oaks, Red Oa s t Lease PgGorj,,'\ss\oners for e,and e Curren and of BXh,bft GrOv �f M. th unty po DAlfON d resolullotomhe0akland Go RECOMMBN ofe val thbe forwarded appr° Bch wi11 ent sta{{ recOmoC oCat�on, btG wh O Ma p ov ak ax he eCnent G Pare eement waters for appr n �appao le current `oard 01 ;Of" ss;o modifyinga�d County B MOB the resole to the Oak a )rOv C d t°tea vd corporation, LL an 6g�2 COMN\\SS\ON v�\4N P�\ON FZ S° Np FZ Cgs p,SE ��RP�\ON R\CS P NT � ° COMP pME ENS «Oak \_P AO OC Np PPK MPNPG�M ent G°rp°62451 an d OPR O er OakM 1� Zp 6 �MRe �or OaK\an d E.P Fu\\ eGember e�ages . aid e county case datedood and RG„� lac\\\t REPS th d into a \e se,, for ,OCP �5• and re\ease Wm nt' 1 e\\ierboog `o eGor\\n\ss\on ece\,\ber 3 \ 2a that the C a � OGPRG Mane g� d Jans a� Retreat \\\ e,,P\re °\\ p e\\t requeserv\ces PrOv\d County park S the \_ease Oak Ma\\ac3 beverages s ased a re PSG WNEREP \n Pugustr\eAo the food an p\v\s\On' e fi6\°'\ng OG �NEREP osa\ for S° my Purcrae�\ces at th nest{or P<oP and h the C° beverages a re4 e \_ease, t'nrOug od and antler th S OGPRG, AA for f° n Stand d N1NER� ecernber 2 Concess\O browse Ss\on Stan osa\ \n p \son °aks ks GO\i G\ oo\ conce Stand \n9 for POP Pdd �\e\d °a Wave P ncess\On d Parch s a fas\C\ti\es• Spr\ng Oaks Poo\ CO . n Stand, an ursuantt k\ e awarded mated°rd �1ave ncess\° Ras not ed Oak d Oaks GO roP°Sacs, contract w GrOveia\\ d rev\ew °{s\ona SeN\ces ust be after rece\pcesnthe Pr°des Managemtea �CPRG NER�PS d Procedu t and Oake above \\s W d GOun N\ces at th poC\c\ elan\ an e nt\nue tw th d\sco po o'a°, Man the \_ease d and beverage se c des\ p d \sonOOaKs GO\fi �NHeg .Hate tre Oo ent and ° except fo and G\en d to e\\rr\ Manage' kv\e \_ease �ubhouse, ende d Oak under GO\f G \e se an 2p1C Oaks �y°n Oaks a a s' a\\ \ces at a\\ has\\\t\e PS on January 1, R w\\\ re n, ARE \ces to a\\ O P \gnkteeke cras\ng p\v�ater\ng s DakS, \_yon N1N �Ce\\ter Goun\ta e�ro�Z012�Or \_eke Gater\ng s ce e W h\te G`ab�en u th \\ter , ouse; OGPRG, th co d or th\G a erenc use and ue vend\ng �H�RE osa\s \n t� Paa\sOn Ok �,o\� G\ubr° S\re to d\sb° { he Second ry P use and G, e ° 9G de ecut\o e\\t and Oease upon ex \_ease as Set reA PRC fiak�ofp\i\1Ubho Xc n OG S Go\� C Managers` der tre \_ Oak BPS Oak�aG\C\t\es un es\re to amend the W�\E.to R OCPR,G d OCPRG d serv\cedsn\ent. anager\ent and and men Oak M rnendr� P WYegeN ed Second P fiOrth \n the attacr 6 _3 and the Gomfi�ss\ essacy ks and R nd eNje`Ned paC d a ,and Gak�and GOXI°e have dveq-a ndment. eso�u ion, t oO�e khoe t PS t ofat\oo G° etl at by this R es aid aoak Manag went °� Gorpto the atta SG�v�p te�eby appr ounty and creet\o� e Depad eats rebated E BE �� RE�ssloneCs t een the G rks and Re ers app�Ov ER�FGR Lion COV ease be Go\ nfm P G°mm�,S\o rebated Npw �N d FZeCrea ent to the Gak�and poaCd o{ nd a\\ °the GoUnty P Seoo d Wend SpbvEp t�akland Gou the tease a attaohed vR�NER mEnends a e�end�a�Jement. and F3� �� hereby eed Seo° and pak M Go�so� Ze the att the Gounty _'-•-�, d auth bet`Neen ao°Uments M°ved a� SuPp°fed by pate M. SECOND LEASE AMENDMENT BETWEEN THE COUNTY OF OAKLAND AND E.A. FULLER OAK MANAGEMENT CORPORATION This Second Lease Amendment (Amendment) is entered into this day of 20y, ("effective date") between the County of Oakland, a municipal and Constitutional Corporation located at 1200 North Telegraph Road, Pontiac, MI 48341 (Lessor), on behalf of the Oakland County Parks and Recreation Commission ("Parks") and E.A. Fuller Oak Management Corporation, a Michigan Corporation located at [insert address] (Lessee). BACKGROUND A. The Parties entered into a lease dated December 14, 2006 and amended January 1, 2008 (collectively referred to as "Lease"). These documents are attached as Exhibit A. B. Lessor and Lessee mutually desire to amend the Lease to modify the food and beverage services that Lessee provides under that Lease. C. In consideration of the mutual covenants contained herein, the Parties agree to amend the Lease as follows: AMENDMENT §1. Upon the effective date in the first paragraph of this Amendment, the Lease shall be amended to eliminate the following services provided by Lessee under the Lease: (1) all vending services at all Parks facilities; and (2) all food and beverage services for Red Oaks Wave Pool Concession Stand, Waterford Oaks Wave Pool Concession Stand; Addison Oaks Concession Stand, Groveland Oaks Concession Stand, and Springfield Oaks Golf Clubhouse. §2. Together, the Parties completed an inventory of the following Parks facilities to determine who owns what personal property located there: Red Oaks Wave Pool Concession Stand, Waterford Oaks Wave Pool Concession Stand; Addison Oaks Concession Stand, Groveland Oaks Concession Stand, and Springfield Oaks Golf Clubhouse. Exhibit I to this Amendment sets forth who owns what personal property located at the above -listed facilities. If the personal property is not set forth in Exhibit I, then the personal property belongs to Lessor. For purposes of this Amendment personal property means all items, equipment, appliances, and machinery which is not considered real property. All real property belongs to Lessor. Lessee shall remove its personal property at the above -listed facilities within seven (7) days of the effective date of this Amendment or such personal property shall become the property of the Lessor. §3. On January 1, 2013, the Lease shall be amended to eliminate the following service provided by Lessee under the Lease: catering services at all Parks facilities, except Addison Oaks Conference Center, White Lake Oaks, Lyon Oaks Golf Clubhouse, and Glen Oaks Golf Clubhouse. Pagel of 3 Draft--2" d Lease Amendment (02-09-12) 6 B-5 ants that it has made all gross sale wari .listed in Section 2 • Lessee to the facilities of any rnendment which relate all claims effective date of this the Lease, and age11ts from As of the required Y employees, Ser�viceS, concession Lessor, req directors, emp veric =b payments to L its officers, elily all on of es Lessor and with he b the Lease shall 5 Lessee releaTelate to or are associated ications required Y kind which termg Services modified he and other COTT .1n ailed, certified mail, return services, or ca demands, delivered or m requests, iven if Per Notices. All notices, deemed g addresses Ling and shall be Q addr nissioners be m wri nested, to the followinb Board of Comr receipt req Oakland Cow1tY h To Lessor: 1200 North Tel341 Pontiac, MI 40 and Parks and Recreation n Commissio Oakland CowitY Par OWicer Executive oad, Banding 97 W Attention:{e R 2800 W atkins L MI 48328 Waterford in Section 2 ersonA facilities listed lain (insert n°t'Ce I' the will not c To Lessee. lit, title or interest to Lessee Tight, an porrQ11 thereof owledgeS that it has no facilities or Y effect, exCept §Z Lessee acknerty surr°ending thoserty • with full force and or real prop facilities or real prop Lease Shall continue title to such of the b reference, s and conditions incorporated y $ All other term o f the Lease, Lessee and herein• sand conditions Q between Lessor and as modified s communications, or ent and the ter"' d understandinn lnendm or written understanding §g This A the entire agreement a all other prior oral constitute and Lessee. has been supersedes anY and Lessor owledgeS that he agreements between hereby ac, Lessor. this Amendment on behalf of IN WITNESS VVI o f and to execute AND by the County LESSOR: COSY OF OAS authorized ell It? erson By. Grog ommiMichaelssioners Mach d County Board of C Date: WITNESS • page 2 of 3 e-admen, Draft--2 d Lease ' (02-09-12} 6 B - 6 Subscribed and sworn to before me on the Notary Public, Oakland County, Michigan My Commission Expires: Acting in the County Oakland Date: day of 120 IN WITNESS WHEREOF, hereby acknowledges that s/he has been authorized by Lessee to execute this Amendment on behalf of Lessee. LESSEE: E.A. FULLER OAK MANAGEMENT CORPORATION By: Name: Title: Date: WITNESS: BY: Date: Subscribed and sworn to before me on the day of 120 Notary Public Oakland County, Michigan My Commission Expires: Acting in the County of Oakland Page 3 of 3 Draft--2nd Lease Amendment (02-09-12) 6 B - 7 EXHIBIT I FOOD & BEVERAGE EQUIPMENT & SUPPLY INVENTORY LIST Sons as of 12/13/2011 Description Manufacturer Model # Serial # Year / Age of Item Life Expectancy / Replacement Oakland County Fixed Asset Barcode Tag # Condition OM or OCPR nts of areas within building and building plans OC Metal CC CC Metal OM Metal OM purchased originally in 1988 OM Stainless Steel CC OC OC Deep Fryers Pitco 038187 CC Keating Miraclean CC CC Randel CC Vollrath 035179 CC Randel 044724 OC Traulsen RHT2-32NUT 035184 OC Vollrath CC OM/ Vendor Stainless Steel OC Stainless Steel CC Pepsi Vendor 2 Metal Shelves OM Plastic OM Oak Management OM end County Parks & Recreation EXHIBIT I FOOD & BEVERAGE EQUIPMENT & SUPPLY INVENTORY LIST ?stons as of 12/13/11 Description Manufacturer Model # Serial # Year / Age of Item Life Expectancy / Replacement Oakland County Fixed Asset Barcode Tag # Condition OM or OCPR nts of areas within building and building plans OC CC OM CC Equipment urchased originally in 1985. OC CC CC OM Potato Chip Display Racks OM Vendor Vendor OM OM OM Note: This applies to all buildings with fryers. CC and County Parks & Recreation • : • EXHIBIT I FOOD & BEVERAGE EQUIPMENT & SUPPLY INVENTORY LIST Isions as of 11/21/11 Description Manufacturer Model # Serial # Year / Age of Item Life Expectancy / Replacement Oakland County Fixed Asset Barcode Tag # Condition OM or OCPR nts of areas within building and building Tans Padded - Fabric Covered OM OM CC CC CC Chest Freezer OM OC OM CC OM OM Note: This applies to all buildings with fryers. OC and County Parks & Recreation 6 B - 10 EXHIBIT 1 FOOD & BEVERAGE EQUIPMENT & SUPPLY INVENTORY LIST ✓isons as of 11/21/11 Description Manufacturer Model # Serial # Year / Age of Item Life Expectancy / Replacement Oakland County Fixed Asset Barcode Tag # Condition OM or OCPR nts of areas within building and building plans OC CC CC For individual Pizzas OM OM Located in Concession Area Delfield OC Kelvinator OM Traulsen CC CC OM CC CC CC OC W/Formica Top CC OM Menu Board I OM re Cash Register OM Small w/2 Carafes OM OM OM and County Parks & Recreation 6 B - 11 Description Manufacturer Model # Semi # Year / Age of Item Life Expectancy / Replacement Oakland County Fixed Asset Barcode Tag # nsons Condition fjM 18pli OCPR OM For Soft Drinks OM OM CC 2 sided - Chrome OM Vendor Chrome Poles with Webbed Roping Strips attached OC OC Note: Applies to all buildings with fryers. OC and County Parks & Recreation 6 B - 12 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: February 9, 2012 Subject: Commission Goals & Objectives — For FY 2013 Proposed Budget INTRODUCTION AND HISTORY As part of the process of preparing the 2013 Proposed Budget we have outlined three key areas that may aid the Commission and staff in setting priorities and achieving the best possible results. 1. Commission Priorities: Provide direction by identifying broad priorities. 2. Proposed Long Term and Annual Goals: These goals would tie into the budget process so that we have a three-year target with annual goals. (i.e. Goal: To raise attendance 10% for 2013, 2014 and 2015) 3. Staff Implementation: Allow staff to develop implementation plans to accomplish priorities and achieve goals. We are looking to engage in or start conversation with the Commission in order to establish those priorities. Copies of the 2010 Community Survey by Leisure Vision as well as the Strategic Master Plan documents will be available at the meeting on Wednesday. We have included a copy of the Executive Summary Report of the 2010 Community Survey for your review. The link to the Strategic Master Plan on our website is listed below: http-//www destinationoakland com/Documents/Oakland%2OCounty%2OParks%2OStrategic%20Plan%20April%202008.pdf If you copy the link above from the electronic copy of the agenda on our webpage and post it into your browser it will take you directly to the document. 6 C - 1 M ,-A ,, 2010 Community Survey Executive Summary Report Overview of the Methodology The Oakland County Parks and Recreation Commission conducted a Community Survey during February and March of 2010. The purpose of the survey was to gather input to help determine parks and recreation priorities for the community. The survey was designed to obtain statistically valid results from households throughout Oakland County. The survey was administered by phone. Leisure Vision worked extensively with Oakland County Parks and Recreation Commission officials in the development of the survey questionnaire. This work allowed the survey to be tailored to issues of strategic importance to effectively plan the future system. The goal was to obtain a total of at least 600 completed surveys from Oakland County households. This goal was accomplished, with a total of 602 surveys having been completed. The results of the random sample of 602 households have a 95% level of confidence with a precision of at least +/-4.0%. The following pages summarize major survey findings. Leisure Vision/ETC Institute (April 2010) 6 C — 2 Community Survey for the Oakland County Parks & Recreation Commission Major Survey Findings ➢ Visiting Oakland County Parks and Recreation Sites. The Oakland County parks and recreation sites visited by the highest percentage of households during the past 12 months are: Independence Oaks Park (17%), Addison Oaks Park (12%), Waterford Oaks Water Park (11%), Glen Oaks Golf Course (10%), and Red Oaks Water Park (10%). ➢ Recreation Facilities Used at Oakland County Parks. The recreation facilities used by the highest percentage of households at Oakland County Parks and Recreation Commission parks during the past 12 months are: walking, hiking, and biking trails (40%), picnicking areas (25%), nature trails (19%), swimming beaches and areas (19%), waterparks and waterslides (18%), and 18-hole golf courses (18%). ➢ Physical Condition of Oakland County Parks and Recreation Sites. Ninety-five percent (95%) of households that have visited Oakland County Parks and Recreation Commission parks and recreation sites rated the physical condition of the sites as either excellent (39%) or good (56%). In addition, 4% of households rated the Oakland County Parks and Recreation Commission parks and recreation sites as fair, and only 1 % rated them as poor. ➢ Parks and Green Space. Fifty-one percent (51 %) of respondents feel there are sufficient parks and green space areas within walking distance of their residence. In addition, 42% of respondents do not feel there are sufficient parks and green space areas within walking distance of their residence, and 7% indicated "not sure". ➢ Acquiring and Developing Open Space. Based on the sum of their top two choices, the open space options that households most support are: "open space should be acquired and improved for passive use" (40%), "open space should be acquired and left undeveloped for future generations" (39%), and "open space should acquired and improved for passive and active use" (37%). Need for Parks and Recreation Facilities. The parks and recreation facilities that the highest percentage of households have a need for are: walking, hiking and nature trails (66%), picnicking areas and shelters (51%), hard surface trails (42%), and indoor fitness and exercise facilities (37%). ➢ Most Important Parks and Recreation Facilities. Based on the sum of their top four choices, the parks and recreation facilities that households rated as the most important are: walking, hiking and nature trails (50%), picnicking areas and shelters (19%), hard surface trails (19%), and 18 and 9-hole golf courses (17%). Leisure Vision/ETC Institute (April 2010) 6 C — 3 Community Survey for the Oakland County Parks & Recreation Commission ➢ Facilities Particiaated in Most Often at Oakland County Parks and Recreation Facilities. Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18 and 9- hole golf courses (16%), and children's playgrounds (14%). ➢ Need for Recreation Programs. The recreation programs/activities that the highest percentage of households have a need for are: special events/festivals (38%), adult fitness and wellness programs (29%), nature and wildlife interpretive programs (25%), and family recreation programs (24%). ➢ Most Important Recreation Programs. Based on the sum of their top four choices, the recreation programs/activities that households rated as the most important are: special events/festivals (22%), adult fitness and wellness programs (21 %), nature and wildlife interpretive programs (13%), and 50+ years active programs (12%). ➢ Actions Most Willing to Fund with County Parks and Recreation Tax Dollars. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). ➢ Ways Respondents Learn about Oakland County Programs and Activities. The most frequently mentioned ways that respondents learn about Oakland County Parks and Recreation Commission programs and activities are: from friends and neighbors (38%), Oakland County Parks Brochure (36%), newspaper articles (35%), and Parks Website (26%). ➢ Level of Satisfaction with the Overall Value Received from the Oakland County Parks and Recreation Commission. Fifty-seven percent (57%) of respondents are either very satisfied (29%) or somewhat satisfied (28%) with the overall value their household receives from the Oakland County Parks and Recreation Commission. Only 8% of respondents are either somewhat dissatisfied (5%) or very dissatisfied (3%) with the Oakland County Parks and Recreation Commission. In addition, 26% of respondents rated the Parks and Recreation Commission as "neutral", and 9% indicated "don't know". Leisure Vision/ETC Institute (April 2010) 6 C — 4 Community Survey for the Oakland County Parks & Recreation Commission ➢ Votin2 to Renew an Annual Tax to Fund Operations and Capital Improvements. Sixty-six percent (66%) of respondents would either vote in favor (56%) or might vote in favor (10%) of renewing the annual tax for funding operations and capital improvements for the Oakland County Park and Recreation Commission. In addition, 12% of respondents would vote against renewing the annual tax, and 22% indicated "not sure". ➢ Paving Additional Property Taxes for a Milla2e Dedicated to Open Space and Parkland Acquisitions and Trail Development. Sixty-six percent (66%) of respondents would pay some amount of additional property taxes for a millage used only for open space and parkland acquisition and trail development and operations. This includes 27% who would pay $30 or more per month, 20% who would pay $20 to $29 per month, and 19% who would pay $1 to $19 per month. ➢ Number of Years Willing to Fund a Millage Dedicated to Open Space and Parkland Acquisitions and Trail Development. Twenty-nine percent (29%) of respondents would fund a millage used only for open space and parkland acquisition and trail development and operations for 10 years. In addition, 9% would fund the millage for 6 to 9 years, 21% would fund the millage for 4 to 5 years, and 11% would fund the millage for 3 years. ➢ Voting on a Millage Dedicated to Open Space and Parkland Acquisitions and Trail Development. Fifty-seven percent (57%) of respondents would either vote in favor (45%) or might vote in favor (12%) of a millage used only for open space and parkland acquisition and trail development and operations. In addition, 23% of respondents would vote against the millage, and 20% indicated "not sure". Leisure Vision/ETC Institute (April 2010) 6 C - 5 iv EXECUTIVE OFFICER'S REPORT ITEM # 7 A 1. Fees and Charges: As requested by Commissioner VanderVeen at the February 1, 2012 Commission meeting we have attached a summary sheet showing all of the 2011 and 2012 Fees and Charges. 2. County Market Business Plan: The Business Plan for the Oakland County Market has been sent to the Oakland County Board of Commissioners in preparation for the Commission and Board review process. 3. Next OCPRC Meeting Reminder: The next Commission meeting will be on Wednesday, March 7, 2012, at 9:00 a.m. at Lyon Oaks Golf Course — Banquet Center 52221 Pontiac Trail, Wixom, Michigan 48393. 4. NestWatch eNewsletter: Oakland County Parks and Recreation was listed as one of the top reporting sites in the country in the NestWatch eNewsletter— January 2012 issue in the Year in Review 2011 article. This is the first year that Oakland County Parks and Recreation has received this recognition, which was primarily due to the staff's time, effort and dedication to the nest box monitoring program. 5. MRPA Awards: a. Local Elected Official: County Executive L. Brooks Patterson received an award at the 2012 MRPA Conference & Trade Show this week for being named the MRPA 2011 Local Elected Official of the Year. This award honors elected local officials who have made significant contributions toward enhancing resident quality of life through the promotion of parks and recreation. b. Park Design Award: Waterford Oaks Paradise Peninsula received the 2011 MRPA Park Design Award. This award is presented to MRPA agency members in honor of outstanding landscape design, facility or architectural design and park design. 7 A-1 V a N 2012 Fees rip 0,G GGO� .0 Q/ Red Oaks- Golf Season 9-Hole Cart (per person)* $4.00 $5.00 $7.00 75% 9-Hole Cart Junior (per person)* $4.00 $5.00 $7.00 75% X9-Hole Cart (per person)* $4.00 $5.00 $7.00 75% X9-Hole Cart Junior (per person)* $4.00 $5.00 $7.00 75% X9-Hole Cart Senior (per person)* $4.00 $5.00 $7.00 75% Red Oaks- Spring & Fall Rates Twilight, After 4 p.m. $6.00 $8.00 $9.00 50% 9-Hole Weekday $6.00 $8.00 $9.00 50% 9-Hole Weekday, Junior $6.00 $7.00 $8.00 33% 9-Hole Weekday Senior $6.00 $7.00 $8.00 33% 9-Hole, Net Gen $9.00 $12.00 $13.00 44% Weekend/Holiday $11.00 $12.00 $13.00 18% Red Oaks Summer Rates 9-Hole Weekend/Holiday $18.00 $15.00 $16.00 -11 % 9-Hole Weekend/Holiday Net Gen (18-26) $13.00 $15.00 $16.00 23% X9-Hole Weekday, Junior $7.00 $8.00 $9.00 29% X9-Hole Weekday, Senior $7.00 $8.00 $9.00 29% X9-Hole Weekend/Holiday $18.00 $15.00 $16.00 -11% X9-Hole Weekend/Holiday Net Gen (18-26) $13.00 $15.00 $16.00 23% Red Oaks Winter Rates Twilight, After 4 p.m. $5.00 $8.00 $9.00 80% 9-Hole Weekday $5.00 $8.00 $9.00 80% 9-Hole Weekday, Junior $5.00 $7.00 $8.00 60% *$1.00 9 Hole Increase + $1.00 Cart Increase **$2.00 18 Hole Increase + $1.00 Cart Increase Page 1 v a w 9-Hole Weekday, Senior $5.00 $7.00 $8.00 60% 9-Hole Weekend/Holiday $7.00 $10.00 $11.00 57% 9-Hole Weekend/Net Gen $7.00 $10.00 $11.00 57% X9-Hole Weekday, Junior $5.00 $6.00 $7.00 40% X9-Hole Weekday, Senior $5.00 $6.00 $7.00 40% X9-Hole Weekend/Holiday $7.00 $10.00 $11.00 57% X9-Hole Weekend/Holiday Net Gen (18-26) $7.00 $10.00 $11.00 57% Glen Oaks, Springfield Oaks, White Lake Oaks Golf Season 9-Hole Cart (per person)* $4.00 $5.00 $7.00 75% 9-Hole Cart Junior (per person)* $4.00 $5.00 $7.00 75% 9-Hole Cart Senior (per person)* $4.00 $5.00 $7.00 75% X9-Hole Cart (per person)* $4.00 $5.00 $7.00 75% X9-Hole Cart Junior (per person)* $4.00 $5.00 $7.00 75% X9-Hole Cart Senior (per person)* $4.00 $5.00 $7.00 75% 18-Hole Cart (per person)** $8.00 $10.00 $13.00 63% 18-Hole Cart Junior (per person)** $8.00 $10.00 $13.00 63% 18-Hole Cart Senior (per person)** $8.00 $10.00 $13.00 63% Glen Oaks, Springfield Oaks, White Lake Oaks Spring & Fall Rates 18-Hole Weekday $16.00 $17.00 $19.00 19% 18-Hole Weekday, Junior $12.00 $13.00 $15.00 25% 18-Hole Weekday, Senior $12.00 $13.00 $15.00 25% 18-Hole Weekday, Net Gen (18-26) $12.00 $13.00 $15.00 25% 18-Hole Weekend/Holiday $20.00 $22.00 $24.00 20% 18-Hole, After 2 p.m. $20.00 $22.00 $24.00 20% 18-Hole Weekend, Net Gen (18-26) $16.00 $22.00 $24.00 50% 9-Hole Twilight, After 4 p.m. $6.00 $8.00 $9.00 50% 9-Hole Weekday $9.00 $11.00 $12.00 33% 9-Hole Weekday, Junior $6.00 $8.00 $9.00 50% 9-Hole Weekday, Senior $6.00 $8.00 $9.00 50% 9-Hole Weekday, Net Gen (18-26) $7.00 $9.00 $10.00 43% 9-Hole Weekend/Holiday 1 $11.00 $13.00 $14.00 27% 9-Hole Weekend/Hol Net Gen (18-26) $9.00 $13.00 $14.00 56% Glen Oaks, Springfield Oaks, White Lake Oaks Summer Rates 18-Hole Weekend, After 2 p.m. $22.00 $24.00 $26.00 18% 18-Hole Weekend/Net Gen (18-26) $20.00 $24.00 $26.00 30% Glen Oaks, Springfield Oaks, White Lake Oaks Winter Rates 18-Hole Weekday $14.00 $17.00 $19.00 36% 18-Hole Weekday, Junior $10.00 $13.00 $15.00 50% 18-Hole Weekday, Senior $10.00 $13.00 $15.00 50% 18-Hole Weekday, Net Gen (18-26) $14.00 $13.00 $15.00 7% *$1.00 9 Hole Increase + $1.00 Cart Increase **$2.00 18 Hole Increase + $1.00 Cart Increase Page 2 V a 18-Hole Weekend/Holiday $14.00 $17.00 $19.00 36% 18-Hole Weekend/Holiday, After 2 p.m. $14.00 $17.00 $19.00 36% 18-Hole Weekend/Holiday Net Gen (18-26) $14.00 $13.00 $15.00 7% 9-Hole Twilight, After 4 p.m. $5.00 $8.00 $9.00 80% 9-Hole Weekday $7.00 $11.00 $12.00 71 % 9-Hole Weekday, Junior $5.00 $8.00 $9.00 80% 9-Hole Weekday, Senior $5.00 $8.00 $9.00 80% 9-Hole Weekday, Net Gen (18-26) $7.00 $9.00 $10.00 43% 9-Hole Weekend/Holiday $7.00 $11.00 $12.00 71 % 9-Hole Weekend/Holiday Net Gen (18-26) $7.00 $9.00 $10.00 43% Lyon Oaks -Summer Rates 18-Hole Weekday $46.00 $48.00 $50.00 9% 18-Hole Weekend/Holiday Open -Noon $62.00 $64.00 $66.00 6% OC Resident18-Hole Weekend/Holiday Open -Noon $56.00 $58.00 $60.00 7% 18-Hole Weekend/Holiday Noon-4:30 $56.00 $45.00 $47.00 -16% 18-Hole Weekday, After 2 p.m. $35.00 $38.00 $40.00 14% Twilight Weekend, After 4:30 p.m. $35.00 $29.00 $31.00 -11 % 9-Hole Weekend/Holiday $37.00 $38.00 $39.00 5% OC Resident 9-Hole Weekend/Holiday $34.00 $35.00 $36.00 6% 9-Hole, After 12 p.m. $28.00 $29.00 $30.00 7% *$1.00 9 Hole Increase + $1.00 Cart Increase **$2.00 18 Hole Increase + $1.00 Cart Increase Page 3 Oakland County Parks an__ Recreation Fees and Charges 2012 Fees Facilities 2011 Fees 2012 Fees Red Oaks Waterpark Regular Rate -Weekend $16.00 $18.00 OC Resident Rate -Weekend $12.00 $13.00 Youth -Weekend $9.00 Children under 2 yrs old are free with paid admission Senior -Weekend $9.00 $2.00 off full day rates Active Military -Weekend $9.00 $2.00 off full day rates Regular Rate -Weekday $13.00 $15.00 Youth -Weekday $7.50 Children under 2 yrs old are free with paid admission Senior -Weekday $7.50 $2.00 off full day rates (does not apply to Twlight rate) Waterford Oaks Waterpark Regular Rate -Weekend OC Resident Rate -Weekend $15.00 $12.00 $12.00 $10.00 Youth -Weekend $9.00 Children under 2 yrs old are free with paid admission Senior -Weekend $9.00 $1.00 off full day rates Active Military -Weekend $9.00 $1.00 off full day rates Regular Rate -Weekday $9.00 $8.00 OC Resident Rate -Weekday $9.00 $8.00 Youth -Weekday $7.00 Children under 2 yrs old are free with paid admission Senior -Weekday $7.00 $1.00 off full day rates Active Military -Weekday $7.00 $1.00 off full day rates Red Oaks Waterpark- Shelter Weekend Rental $150.00 $200.00 Camping Fees Regular Rate -Weekend $32.00 $34.00 Regular Rate -Holiday $32.00 $36.00 OC Resident -Weekend $27.00 $29.00 OC Resident -Holiday $27.00 $31.00 Regular Rate -Weekday $25.00 $32.00 OC Resident -Weekday $25.00 $27.00 Regular Rate -Monthly Camping $625.00 $650.00 OC Resident -Monthly Camping $625.00 $650.00 Senior Rate -Monthly Camping $565.00 $590.00 OC Senior Rate -Monthly Camping $565.00 $590.00 Cabin Fees Nightly-4 Person Cabin $60.00 $70.00 Nightly-6 Person Cabin $90.00 $100.00 5 Day-6 Person Cabin $350.00 $400.00 7 Day-6 Person Cabin $450.00 1 $500.00 Page 1 Oakland County Parks ari* Recreation Fees and Charges Addison Boat Rentals Rowboat $2/half hour $3/half hour Kayak (1 person) $2/half hour $3/half hour Kayak (2 person) $4/half hour $5/half hour Independence Boat Rentals Rowboat $2/half hour $3/half hour Pedal Boats (2 person) $3/half hour $5/half hour Kayak $2/half hour $3/half hour Canoe $2/half hour $3/half hour Groveland Oaks Mini Golf Per Round $5.00 $3.00 Per 5 Rounds $20 Eliminate Mobile Recreation Puppet Mobile Show Mobile in OC $125/show (1 hr), $75 ea. additional show $400.00/day N/A $425.00/day Cabin Fever Cure $10/ppl for park prgram, $200.00 for 2 hours N/A Campfire Nights Moonlight Adventures The 24-hour Experience Wild Adventure Day Camp $10/ppl for park prgram, $200.00 for 2 hours $10/ppi w/ equipment rental $55/person $140/camper N/A N/A N/A N/A Nature Center Field Trips $1.00 person fee $2.00 per person fee Page 2 Beginning April 1, 2012, Catch -and - Release Only Special Designation will be enacted and enforced on Upper Bushman Lake by MDNR Fisheries Order 244, making it the only public access lake in Southeast Michigan managed with special fishing regulations. Currently, there are only 37 lakes in Michigan that allow a variance from the standard fishing state fishing regulations. Without the order, Upper Bushman Lake would be overharvested and it would not perform at its biological potential to continue producing and supporting a high quality fishery. This order was approved by the MDNR Director and the Oakland County Parks and Recreation Commission.The initiative has received letters of support from the Michigan Bass Federation, Clinton River Watershed Council, Oakland County Bass Anglers, and Ducks Unlimited. The adoption of this designation is important to the parks system's Strategic Master Planning Initiatives, Core Program Initiatives, and Natural Resources Management Philosophy.The goal is for the lake to serve as a unique regional angling draw in perpetuity, and to provide a framework for education and outreach programs in the area of fisheries conservation. Local opportunities to harvest fish abound. Oakland County Parks and Recreation has 10 public access fishing lakes open under standard, state regulation bag limits; including 69-acre Crooked Lake, located in Independence Oaks County Park. An additional 65 public access lakes in Oakland County have been documented and summarized in the Oakland County Fishing Opportunities: Guide to Public Lakes and Rivers publication, available online at DestinationOakland.com. Comments, concerns, or requests for additional information regarding Catch and Release Fishing at Independence Oaks -North may be directed to: Brittany Bird, Natural Resources Planner Oakland County Parks & Recreation birdb@oakgov.com • 248.858.1726 gpp., Largemouth Bass Micropterus salmoides X Bluegill Lepomis macrochirus Pumpkinseed Sunfish Lepomis gibbosus bW 6.. Northern Pike Esox lucius