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Home My WebLink AboutAgendas/Packets - 2012.02.01 - 40213.. _.....P Meeting issron ;eation CO O farces Oakland County Recsrea ion Admwate f o d MI 48328 parks & e R°ad' 2012 2844 W atkins L F ebruavy 1' 9:00 AM A e aired Action R Call Meeting to Order 1- Approval 2 Roll Call ApprOval 3 pledge of Allegrance of Agenda A prOval 11 2412 Regular Meeting 4. p Januan Approval of 5 Minutes 6 public Comments action: Intern $r.idget Bro"'n ending 7OXIClrrtrod for oath GESDPI er Re rstex edit for servrces 8• CONSENT A ce lands louri'Oa Ma ageme a1"ac Register for A• j�f31i11 � M3,FYpM1)2gr,3p' �0�2)) 1 moister FY for th endinb RendexedRe�' 1213 1 Ta 111 M ending Executive Sammaxy month eats p 3 al FY 20 2) B 111,31 11 DA Dad Use parks) W j gCMA AGEI`1 into REGULAR ree Entry gAPp) 9' tion 'Days A 2p12 Apprecia prOb am partnership nity ecreation Assistance ent Transfer Opportu $ 2412 R County Market — Managem C. 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T7oz'"eU1 Stenci Donnello� stencil �onnello� • cil S ells) D Stencil g58 4624(D •sten S �loYes 24$ • stencil U Follan&V- w oonnellon straw IAS.6Gr°g Viand Bzovll Pddisoz�l 1 Dnnlea�l BpazksuPv. stencil Zell CaznP� ort ari �g393 utive pfficen s ReP � 1XpX�' �`�Ch14so C• Exec TYa��' 11 oLq 11�Ess Club sous 1� �w ��s Z at cyan pa 13 �1�'` ��/ ti�g� 'CCU 201 'SeXti Mee wN ed�'esday 0r Minutes Regular Commission Meeting January 11, 2012 Minutes for the Commission Meeting on January 11, 2012 will be emailed to the Commission on Monday, January 30, 2012. *MEETING MINUTES * OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING January 11, 2012 Chairman Fisher called the meeting to order at 9:05 a.m. in the Commission Room of the Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, A. David Baumhart, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT: Robert Kostin ALSO PRESENT: Parks and Recreation Oakland County Facilities Management Oakland County Facilities Management Oakland County Fiscal Services Oakland County Health Division JFR Architects APPROVAL OF AGENDA: Daniel J. Stencil, Executive Officer Sue Wells, Administrator -Parks & Rec. Operations Phil Castonia, Business Development Rep. Lynn Conover, Parks Naturalist Zach Crane, Architectural Engineer Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Larry Gee, Chief -Park Ops & Maint. S. District Karen Kohn, Administrative Services Tim Nowicki, Recreation Program Supervisor Jon Noyes, Supervisor-P & R Planning Matt Pardy, Recreation Specialist Melissa Prowse, Business Development Rep. Desiree Stanfield, Supervisor -Communications & Mrktg. Art Holdsworth, Director of Facilities Management Michael Hughson, Property Management Specialist Jeff Phelps, Fiscal Services Supervisor Kathy Forztey, Manager -Oakland County Health Division James F. Renaud, Architect Moved by Mr. Wilson, supported by Mr. VanderVeen to approve the agenda with the following amendment: add item 10H — Oakland County Market. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Scott, supported by Mr. Baumhart to approve the minutes of the Regular Meeting of December 7, 2011, as written. 5-1 (Commission Meeting, January 11, 2012) AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. ELECTION OF OFFICERS: Chairman Emeritus Lewis assumed the Chair for the purpose of election of officers. Nominations were opened for the position of Chairman, Vice Chairman and Secretary. Mr. Wilson nominated Gerald Fisher as Chairman, John McCulloch as Vice Chairman and David VanderVeen as Secretary. Nominations were closed. Moved by Mr. Baumhart, supported by Mr. McGillivray to elect Gerald Fisher as Chairman, John McCulloch as Vice Chairman and David VanderVeen as Secretary of the Oakland County Parks and Recreation Commission for 2012. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a unanimous voice vote. PUBLIC COMMENT: There were no questions or comments received. PRESENTATION — OAKLAND COUNTY HEALTH DIVISION: Kathy Forzley, Manager of Oakland County Health Division, presented the Commission with a plaque from the Health Department for the Parks and Recreation Department's participation in Building Healthy Communities. This was a Michigan Department of Community Health grant initiative to build a coalition to help develop a three-year strategic action plan to reduce obesity -related diseases in the City of Pontiac. Ms. Forzley thanked Sue Wells and her staff for all of their hard work and assistance. CONSENT AGENDA: Moved by Mr. Wilson, supported by Mr. Scott to approve all items under the Consent Agenda as follows: Internal Service Funds Journal Voucher Register for Month Ending 11/30/11 (FM02, FY 2012); Payment Register for Month Ending 11/30/11 (FM02, FY 2012); Monthly Financial Statement Executive Summary for Month ending 11/30/11 (FM 2, FY 2012); 2011 Park Access Permit Program Summary; 2011 Annual Donations & Contributions — Operating Report; Purchasing Quarterly Report 5-2 (Commission Meeting, January 11, 2012) AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. PROPOSED POLICY FOR OPERATING AND CAPITAL FUND RESERVES: Jeff Phelps, Supervisor — Fiscal Services, presented a draft of the proposed Oakland County Parks and Recreation Policy for Operating and Capital Funds Reserves for informational purposes. The Commission had a few questions and requested clarification in areas of the policy including Unrestricted Net Assets, Reserved Funding, Governance and the definition of what constitutes a majority vote regarding this policy. Moved by Mr. McCulloch, supported by Mr. McGillivray to receive and file the proposed Oakland County Parks and Recreation Policy for Operating and Capital Fund Reserves subject to the recommended changes and bring it back to the Commission for final approval. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. PROPOSED REVISION OF COMMISSION'S RULES & REGULATIONS: Staff presented the proposed revisions to the OCPRC General Information and Regulations booklet. These revisions were reviewed and recommended by Corporation Counsel. Commission requested clarification on ownership of property and alcohol consumption within the parks. In addition Commission requested some minor changes on specific verbiage used in the Rules and Regulations. Moved by Mr. Scott, supported by Mr. Lewis to approve the resolution on the revisions to the Oakland County Parks & Recreation General Information and Regulations with the suggested changes and forward it to the Planning & Building Committee and the Oakland County Board of Commissioners for final approval. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. SPRINGFIELD OAKS DAM REPORT/UPDATE: After receiving an analysis on the recommended repairs for the Springfield Oaks Dam, Corporation Counsel and Property Management assisted staff in verifying that Oakland County does own the property of the dam; however, in accordance with the 1984 Registered Deed the Charter Township of Springfield and Springfield Township Parks and Recreation are financially obligated for the maintenance of the existing dam. Executive Director Dan Stencil and Mike Donnellon met with Springfield Township officials and advised them of the recommended repairs/maintenance, and the legal clarification of the deed showing the County's ownership and the Township's financial obligation for the ongoing 5-3 (Commission Meeting, January 11, 2012) maintenance of the dam and its components. Springfield Township officials are currently reviewing the information and will report back to OCPR staff. Staff will keep the Commission informed regarding any future discussions or developments. This report was received and filed. SPRINGFIELD OAKS ACTIVITY CENTER/CAMPGROUND ELECTRICAL IMPROVEMENTS: For several years staff and the Oakland County Fair Board have been completing utility infrastructure updates at the fairgrounds at Springfield Oaks Campground including the water distribution system, sanitary system and various storm water improvements. These improvements were based on code requirements for the 73 individual/group camp sites located throughout the park grounds. These sites are not up to electrical code and need to be upgraded. As a result staff has recommended these improvements be made at Springfield Oaks campground. Moved by Mr. McGillivray, supported by Mr. VanderVeen to award a contract to Airport Lighting, Inc., for the Springfield Oaks Activity Center/Campground Electrical Improvements in the amount of $243,820 with a 10% contingency of $24,382 for a total approved amount of $268,202; and Move to transfer $152,062 from the FY2012 Capital Improvement Plan Budget Contingency to the Capital Improvement Plan Project titled Event Campground Phase 2. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a unanimous voice vote. MDNR RECREATION PASSPORT GRANT PROGRAM APPLICATION: Project Advisor Linda Hegstrom presented an application for the Recreation Passport Grant program for 2012 for the construction of accessible fishing piers and the purchase and installation of a universally - accessible canoe/kayak launch at Addison Oaks County Park. The grant request is for $45,000 with a $15,000 match from Oakland County Parks and Recreation. Moved by Mr. VanderVeen, seconded by Mrs. Long, to adopt the resolution in support of the grant application with the Department of Natural Resources for a grant in the amount of $45,000 (75% of the total project costs with a local match of $15,000 - 25%); which will be forwarded to the Oakland County Board of Commissioners for approval. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. WATERFORD OAKS MASTER PLAN AND 5-YEAR RECREATION PLAN 2012-2016: Project Advisor Donna Folland provided an update to the Commission on the status of master plans currently in progress: Waterford Oaks Master Plan and Five -Year Parks and Recreation Master Plan. Review of the draft Waterford Oaks Master Plan by the Commission was requested. (Commission Meeting, January 11, 2012) Ms. Folland presented a graphic model of OCPRC's major planning documents: 10-Year Strategic Master Plan; 5-Year Parks and Recreation Master Plan; 10-Year Park Master Plans; and the Facility Business Plans. The interrelationship among these planning documents and their functions were discussed. The park and facility concepts presented in the park master plans guide staff as they design the various components of the plan's proposed implementation. Approval of the concepts by the Commission does not commit the Commission to funding and implementing these concepts. Adherence to the planning process described in the model ensures that the values and principles established by the Commission are incorporated at every stage of planning and are reflected in the individual project proposals that are brought to the Commission for consideration. Public input is an important aspect of all levels of master planning. We seek to engage park users and the public in a dialogue throughout the planning process - and not just at the end. Staff is prepared to solicit public comment on the facility concepts for the draft Waterford Oaks Master Plan in order to continue the process of public engagement. Also, staff has identified the need to establish cost recovery guidelines based on an understanding of the services provided by OCPRC. Staff proposed developing a Request for Qualifications (RFQ) for a blanket contract for planning consultant services to assist staff with developing these guidelines. A request for Commission approval of the Master Plan will be placed on the next agenda. Moved by Mr. McCulloch, supported by Mr. Scott to approve the concept of seeking a blanket proposal from outside contractors. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. FARMER'S MARKET: Oakland County Facilities Management notified Parks staff that the full-time Market Master of the Oakland County Market has retired in January, 2012. He has agreed to work part time until May, 2012. Staff is investigating opportunities to incorporate management of this facility with our greenhouse operation, rather than operating them independently. Staff is seeking Commission authorization to update the market business plan provided in 2010, in consideration of possible management of the Oakland County Market by Parks and Recreation. Staff will create a business plan for the Waterford Oaks Greenhouse as well. Commission requested staff provide the current business plan to the new commissioners in order to provide them with the background information on this facility. Discussion followed on grant opportunities, proposed facility improvements, and the possibility of Facilities Management contracting with Parks and Recreation —Facilities Management owning the facility while Parks and Recreation operates it. Staff was directed to invite the Market Master to the Jan. 25 Executive Committee meeting, plus update the market business plan for presentation at the Feb. 1 Commission Meeting. 5-5 (Commission Meeting, January 11, 2012) ACTIVITY REPORT: Moved by Mr. Scott, supported by Mr. Wilson to receive and file the December 2011 (FM03, FY 2012) Activity Report as presented. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. UPDATE ON DECEMBER 7 2011 COMMISSION MEETING GOLF PRESENTATION: As directed by the Commission at the Dec. 7, 2011 meeting, staff provided detailed information on the golf program, including a five-year revenue and expense comparison for the five golf courses, revenue per 18-hole golf equivalent, golf rounds comparison, depreciation costs, and major maintenance projects costs. Staff will provide additional information on golf rate recommendations including the break-even number of rounds resulting from rate changes, equipment lease vs. own comparisons and information on memberships. NATURE CENTER OPERATIONS AND PROGRAM UPDATE: As directed by the Commission, staff completed an extensive evaluation of the nature center and nature interpretive program. As part of the process Oakland County Parks staff met with staff from several area nature centers and reviewed the trends and history of our programs, plus ways to standardize both our program and facility management operations, while ensuring we move forward according to the strategic master plan. Staff provided details on staffing and operational efficiencies set in place, including changes in part-time staffing hours, reduction in contracted services, and reduction in nature center operational hours. A recommended budget for FY 2012 detailing the changes was provided to the Commission. Staff requested Commission approval to transfer $145,000 from the FY 2012 Operating Budget Contingency to the Independence Oaks Nature Center budget. Discussion followed, with the Commission requesting a copy of the FY 2012 $234,000 Operating Budget originally approved for the budget center detailing the expenses comprising that budget. In addition, staff was directed to re -prioritize the Operating Budget to absorb the requested amount rather than having the amount transferred from Contingency. WATERPARKS YEAR END REPORT: Park Supervisor Katie Stavale and Recreation Specialist Matt Pardy made a presentation to the Commission on the OCPR Waterparks. This presentation included a review of the history and past improvements at Waterford Oaks and Red Oak waterparks; 2010 and 2011 statistics on attendance at the parks, the full-time and part-time staff, and the revenues and expenses. This report was received and filed. EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: 5-6 (Commission Meeting, January 11, 2012) - The tenant at IND-North Farm House is looking at another house to rent and will pay past month's rent which is past due - Meeting with the MDNR on managed deer hunt scheduled for Jan. 17, 2012 at 1:30 p.m. - Commissioner VanderVeen commended staff on their dedication and work ethic - Reminded Commissioners about ordering OCPRC fleece jackets CLOSED SESSION: Moved by Mr. Lewis, supported by Mr. Scott to adjourn to Closed Session to discuss a possible land acquisition. ROLL CALL VOTE: AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting was adjourned at 11:55 a.m. to a closed session. Moved by Mr. VanderVeen, supported by Mr. Baumhart, to reconvene the Commission Meeting at 12:13 p.m. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. OLD BUSINESS: There was no old business to address. NEW BUSINESS: There was no new business to address. ADJOURNMENT: Meeting adjourned at 12:15 p.m. J. David VanderVeen, Secretary Vicky Valko,6 Ycording Secretary 5-7 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 .AGENDA ITEM No. 7 PARK OPERATIONS & MAINTENANCE To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Jim Dunleavy, Chief Park Operations & Maintenance — North District Submitted: January 26, 2012 Subject: Staff Introduction — New Intern Bridget Brown INTRODUCTION AND HISTORY Bridget A. Brown is currently a senior at Central Michigan University in Mount Pleasant, Michigan pursuing her degree in Recreation, Parks, and Leisure Services with a minor in Event Management. She has worked for the City of Huntington Woods as a camp director and also recently completed the first half of her internship with Huntington Woods. Bridget is currently working with Jim Dunleavy and Terry Fields on several projects which include: Fire & Ice estival; Frosty Oaks Fest; 2012 MRPA Conference; the operations of the Independence Oaks cross-country oki rental; and the 2013 Budget development. 7-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: February 1, 2012 *INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER: December (FM3 2012) *OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER, October, November & December (FM1, 2 & 3 2012) *PAYMENT REGISTER: Voucher Report Period, December (FM3, 2012) TOTAL *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 1,242,492.83 572.00 208,594.51 $1,451,659.34 8 A-1 Oakland County Parks and Recreation Commission Oak Management, Inc. Credit for Services Rendered Register Oct., Nov. & Dec., 2011 8 A-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MONTHLY FINANCIAL STATEMENTS EXECUTIVE SUMMARY FM 3, FY 2012 (FOR MONTH ENDING 12131111) FY 2012 OPERATING BUDGET - Section A BUDGET (OVER), UNDER % OF YEAR TO DATE BUDGET BUDGET Operating Revenue $23,107,000.00 $1,854,754.25 Operating Expense $23,107,000.00 $3,833,355.17 REVENUE OVER/(UNDER) EXPENSES $0.00 ($1,978,600.92) FY 2012 Operating Stabilization Fund earmark $5,750,000 (25% of $23,107,000) FY 2012 to FY 2014 CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN - Section B PROJECT COST TOTAL $13,280,017.00 *Includes prior fiscal years carry over expenses of $642,835.85 FY 2012 Capital Stabilization Fund earmark $7,000,000 CAPITAL EQUIPMENT BUDGET PLAN - FY 2012 Section C BUDGET TOTAL $116,000.00 PROJECT TO DATE EXPENSE PAYMENTS* $21,252,245.75 8.0% $19,273,644.83 16.6% $1, 978, 600.92 PROJECT % OF BALANCE BUDGET $702,976.85 $12,577,040.15 5.3% YEAR TO DATE EXPENSE (OVER), UNDER % OF PAYMENTS BUDGET BUDGET $0.00 $116,000.00 0.0% 8 B-1 SUMMARY of Sections A, B, and C OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 3, FY 2012 (FOR MONTH ENDING 12/31/11) 2012 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,684,000.00 $1,301,528.41 $10,382,471.59 Other 255,525.00 (123,021.97) 378,546.97 -48.1 % GLEN OAKS GOLF COURSE 986,540.00 102,445.51 884,094.49 10.4% LYON OAKS GOLF COURSE 1,167,000.00 128,127.69 1,038,872.31 11.0% RED OAKS GOLF COURSE 381,500.00 23,746.43 357,753.57 6.2% SPRINGFIELD OAKS GOLF COURSE 743,174.00 47,830.27 695,343.73 6.4% WHITE LAKE OAKS GOLF COURSE 834,503.00 68,064.01 766,438.99 8.2% INDEPENDENCE OAKS NATURE CENTER 32,300.00 7,394.58 24,905.42 22.9% ADDISON OAKS 423,580.00 70,327.44 353,252.56 16.6% ADDISON OAKS CONFERENCE CENTER 124,000.00 26,595.44 97,404.56 21.4% GROVELAND OAKS 695,152.00 1,751.06 693,400.94 0.3% HIGHLAND OAKS 3,000.00 0.00 3,000.00 0.0% INDEPENDENCE OAKS 285,388.00 27,314.53 258,073.47 9.6% LYON OAKS 92,900.00 18,384.00 74,516.00 19.8% ORION OAKS 104,500.00 18,183.00 86,317,00 17.4% RED OAKS DOG PARK 47,000.00 5,868.00 41,132.00 12.5% ROSE OAKS 2,000.00 0.00 2,000.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 71,319.00 36,185.16 35,133.84 50.7% WATERFORD OAKS ACTIVITY CENTER/PARK 50,629.00 15,739.41 34,889.59 31.1% RECREATION PROGRAMS & SERVICES 227,665.00 44,019.00 183,646.00 19.3% CATALPA OAKS 10,000.00 0.00 10,000.00 0.0% RED OAKS WATERPARK 992,750.00 26,207.68 966,542.32 2.6% WATERFORD OAKS BMX COMPLEX 21,475.00 1,234.00 20,241.00 5.7% WATERFORD OAKS TOBOGGAN COMPLEX 5,000.00 550.00 4,450.00 11.0% WATERFORD OAKS WATERPARK 734,400.00 6,280.60 728,119A0 0.9% NON -OPERATING PLANNED USE OF BALANCE 3,131,700.00 0.00 3,131,700.00 N/A TOTAL REVENUE $23,107,000.00 $1,854,754.25 $21,252,245.75 8.0% EXPENSES ADMINISTRATIVE SERVICES $5,427,313.00 $1,111,378.57 $4,315,934.43 20.5% FISCAL SERVICES ADMINISTRATION 166,079.00 32,076.73 134,002.27 19.3% FISCAL SERVICES PARKS & REC 265,694.00 52,980.93 212,713.07 19.9% GLEN OAKS GOLF COURSE 1,023,139.00 214,209.34 808,929.66 20.9% LYON OAKS GOLF COURSE 1,838,709.00 291,863.82 1,546,845.18 15.9% RED OAKS GOLF COURSE 651,735.00 119,447.57 532,287,43 18.3% SPRINGFIELD OAKS GOLF COURSE 824,646.00 120,162.02 704,483.98 14.6% WHITE LAKE OAKS GOLF COURSE 971,112.00 154,893.19 816,218.81 16.0% INDEPENDENCE OAKS NATURE CENTER 234,400.00 89,028.94 145,371.06 38.0% ADDISON OAKS 1,318,780.00 252,062.31 1,066,717.69 19.1% ADDISON OAKS CONFERENCE CENTER 219,890.00 28,903.56 190,986.44 13.1% GROVELAND OAKS 1,201,577.00 141,480.14 1,060,096.86 11.8% HIGHLAND OAKS 68,906.00 7,734.93 61,171.07 11.2% INDEPENDENCE OAKS 921,846.00 167,343.56 754,502.44 18.2% LYON OAKS 306,262.00 67,263.72 238,998.28 22.0% ORION OAKS 176,142.00 27,416.81 148,725.19 15.6% RED OAKS DOG PARK 120,893.00 13,541.25 107,351.75 11.2% ROSE OAKS 58,891.00 10,631.36 48,259.64 18.1% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 393,347.00 60,729.38 332,617,62 15.4% WATERFORD OAKS ACTIVITY CENTER/PARK 754,694.00 101,002.18 653,691.82 13.4% RECREATION PROGRAMS & SERVICES 1,162,172.00 168,732.85 993,439.15 14.5% CATALPA OAKS 137,309.00 7,481.84 129,827.16 5.4% RED OAKS WATERPARK 1,256,974.00 110,967.18 1,146,006.82 8.8% WATERFORD OAKS BMX COMPLEX 65,212.00 5,632.98 59,579.02 8.6% WATERFORD OAKS TOBOGGAN COMPLEX 182,340.00 38,649.02 143,690.98 21.2% WATERFORD OAKS WATERPARK 1,032,458.00 112,642.79 919,815.21 10.9% FACILITIES & MAINTENANCE 1,238,080.00 240,531.47 997,548.53 19.4% CONTINGENCY/INTERNAL SERVICE CHARGES' 1,088,400.00 84,566.73 1,003,833.27 N/A TOTAL EXPENSES $23,107,000.00 $3,833,355.17 $19,273,644.83 16.6% REVENUE OVER/(UNDER) EXPENSES $0.00 ($1,978,600.92) $1,978,600.92 2012 2011 2010 2009 ACTUAL REVENUE TO DATE: 8.0% 8.7% 8.0% 8.0% BUDGET BALANCE: 92.0% 91.3% 92.0% 92.0% ACTUAL EXPENSE TO DATE: 16.6% 16.3% 15.4% 16.7% BUDGET BALANCE: 83.4% 83.7% 84.6% 83.3% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 3) 8 B-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 3, FY 2012 (FOR MONTH ENDING 12131/11) CONTINGENCY: BUDGET AMENDMENTS CONTINGENCY: PENDING $134,610 to Addison Oaks Conference Center Building Maintenance (OCPRC Dec) $3,700 to Springfield Oaks Rental Property Maintenance (OCPRC Dec) OTHER: BUDGET AMENDMENTS OTHER: PENDING (Page 2 of 3) 8 B-3 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 3, FY 2012 h (FOR MONTH ENDING 12131/11) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* CAPITAL ASSET CONTRIBUTIONS TOTAL YEAR TO DATE REVENUE $1,178,506.44 0.00 YEAR TO DATE EXPENSE $1,111,378.57 32,076.73 0.00 52,980.93 1,178,506.44 1,196,436.23 102,445.51 128,127.69 23, 746.43 47,830.27 68,064.01 370,213.91 214,209.34 291,863.82 119,447.57 120,162.02 154,893.19 900,575.94 7,394.58 89,028.94 7,394.58 89,028.94 70,327.44 26,595.44 1,751.06 0.00 27,314.53 18,384.00 18,183.00 5,868.00 0.00 36,185.16 15,739.41 220,348.04 44,019.00 0.00 26,207.68 1,234.00 550.00 6,280.60 78,291.28 0.00 0.00 0.00 0.00 $1,854,754.25 252,062.31 28,903.56 141,480.14 7,734.93 167,343.56 67,263.72 27,416.81 13,541.25 10,631.36 60,729.38 101,002.18 878,109.20 168,732.85 7,481.84 110,967.18 5,632.98 38,649.02 112,642.79 444,106.66 REVENUE OVER (UNDER) EXP. $67,127.87 (32,076.73) (52,980,93) (17,929,79) (111,763.83) (163,736,13) (95,701.14) (72,331.75) (86,829.18) 530,362,03) (81,634,36) (81,634.36) (181,734.87 (2,308.12 (139,729,OE (7,734.93 (140,029.03 (48,879.72 (9.233.81 0,631.36 4,544,22 5,262.77 (124,713.85) (7,481,84) (84,759.50) (4,398.98) (38,099.02) (106,362.19) (365,815.38) 240,531.47 (240:531.47) 240,531.47 (240,531.47) 84,566.73 0.00 $3,833,355.17 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (84,566,73) 0.00 ($1,978,600.92) See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: Log on the www.oakqov.com/fiscal/info pub/monthlyreports.html Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page Click on "Parks and Recreation" hyperlink within the list Click on each of the Parks and Recreation monthly financial reports you are interested in viewing Or do a search for "Monthly Financials" (Page 3 of 3) 8 B-4 OAKLAND COUNTY PARKS & RECREATION COMMISSION CAPITAL EQUIPMENT SUMMARY FM3, FY2012 AS OF 12/31/11 '** Please inform Brian of any changes in budgeted purchases *** DATE ACTUAL PROJECTED APPROVED QUANTITY PARK & ITEM BUDGET EXPENSES EXPENSES ADMINISTRATIVE SERVICES 06/01/11 1 Copier ADMINISTRATIVE SERVICES SUB -TOTAL LYON OAKS GOLF COURSE 06/01/11 1 Fairway Mower LYON OAKS GOLF COURSE SUB -TOTAL WHITE LAKE OAKS GOLF COURSE 06/01/11 1 Jacobsen Greensking Riding Greensmower WRITE LAKE OAKS GOLF COURSE SUB -TOTAL ADDISON OAKS 06/01/11 1 Honey Wagon ADDISON OAKS SUB -TOTAL GROVELAND OAKS 06/01/11 06/01/11 Page 1 of 2 COMMENTS & (OVER)/UNDER BUDGET 10,000.00 - 10,000.00 $ 10,000.00 $ $ 10,000.00 $0.00 42,000.00 - 42,000.00 $ 42,000.00 $ $ 42,000.00 $0.00 25,000.00 25,000.00 $ 25,000.00 $ - $ 25,000.00 $0.00 8,000.00 - 8,000.00 $ 8,000.00 $ $ 8,000.00 $0.00 1 Generator 10,000.00 <$5,000 / Expendable Equip. GROVELAND OAKS SUB -TOTAL $ 10,000.00 $ $ $10,000.00 SPRINGFIELD OAKS PARK/ACTIVITY CENTER 1 Exmark 72" Zero Turn Riding Mower - 25 HP diesel 15,000.00 15,000.00 SPRINGFIELD OAKS PARKIACTIVITY CENTER SUB -TOTAL $ 15,000.00 $ $ 15,000.00 $0.00 8 B-5 DATE O,UANT�i APPROVED 06,01111 1 Page 2 012 TION COMMISSION g,REGREA OAK v PARKS T SUMMARY LAND GOUPI UIPMEN CAPITAL FM3> F`(2012 Purchases AS OF 12131111 budgeted P Brian of any changes m PROJECTED *** please inform ACTUAL EXPENSES EXPENSES BUDGET PARK & 1TEM OAKS WATERPARK W ATERFORD Swmming Pool Vacuum TOTAL W ATERFORD OAKS W ATERPARK gUB- GRAND TOTA1- Parks and Recreation Funding Other koutsidei Funding $ 6'000.00 $ • $ 6,000.00 - $ 106,040.00 COMMENTS & tOVER)1UNDER gUDG� $0.00 $10,000.00 riICLANDCOUNTYPARKS Find usonfacebook.com/ocparks O. ,RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 Met To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Susan Wells, Manager of Parks & Recreation Submitted: January 26, 2012 Subject: APPROVAL - 2012 Appreciation Days w/ HCMA INTRODUCTION AND HISTORY In partnership with H.C.M.A., Oakland County Parks has sold the Parks Perks Pass which entitles vehicles entry into the two agencies day use parks. As part of the program, we have offered Appreciation Days to the general public where visitors can utilize the parks at no charge. The appreciation days for 2012 are as follows: Veteran's Day — Sunday, November 11, 2012 Thanksgiving Day — Thursday, November 22, 2012 Christmas Day — Tuesday, December 25, 2012 (Dog Parks Only) STAFF RECOMMENDATION The staff recommends the Commission approve free entry into the parks on the three dates specified above. MOTION Move to approve free entry to the general public into the Oakland County Parks on Veteran's Day — Sunday, November 11, 2012, Thanksgiving Day — Thursday, November 22, 2012 and on Christmas Day — Tuesday, December 25, 2012. 9 A - 1 "MR&I 11 T 1 1 . 77 • • ..*so • • •. OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 AGENDA ITEM No. ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Sue Wells, Manager of Parks & Recreation Submitted: January 26, 2012 Subject: 2012 Recreation Assistance Partnership Program (RAPP) INTRODUCTION AND HISTORY The goal of the Recreation Assistance Partnership Program (RAPP) is to provide more recreation opportunities and experiences to cities, villages, and townships; community parks and recreation departments; schools; downtown development authorities (DDA); non-profit organizations; and underserved populations. RAPP is an element of the parks system's evolving Strategic Master Plan to serve all areas and citizens of the County of Oakland and to create community through people, parks, and programs. RAPP will be marketed to the designated groups in all 62 cities, villages, and townships in Oakland County. We will offer outreach programs, bus transportation, program scholarships, and community and recreation collaborations as part of the program. The requested funds for the 2012 Recreation Assistance Partnership Program will be preliminarily allocated as `,)Ilows: • $40,000 Outreach Programs, including mobile units, GO! Adventures and nature education • $60,000 Bus Transportation to Lewis E. Wint Nature Center, Waterford or Red Oaks Waterparks, designated Oakland County Parks golf courses, any Oakland County day use park, as well as transportation for the OC Express • $10,000 Program Scholarships for youth assistance and individuals with disabilities • $20,000 Community Collaborations with cities, villages, townships and DDA's to support community events and festivals • $20,000 Recreation Collaborations with urban parks and recreation departments or other underserved communities The Recreation Assistance Partnership Program is projected to provide more than 100,000 residents and visitors, who otherwise may not have this opportunity, a chance to enjoy quality recreation activities in their community and within our parks. STAFF RECOMMENDATION Staff requests the Commission continue to support the Recreation Assistance Partnership Program and approve the funds to the Recreation Programs and Services Department in the amount of $150,000. MOTION Move to approve the continuation of the support for the Recreation Assistance Partnership Program and 'luthorize the expenditure of the budgeted funds in the Recreation Programs and Services Department in je amount of $150,000. To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Melissa Prowse, Business Development Representative Submitted: January 26, 2012 Subject: Resolution, Oakland County Market Transfer INTRODUCTION AND HISTORY Staff will provide a presentation updating the Commission on the Oakland County Market since it was last discussed in 2010. A revised copy of the Business Plan for the Market will be e-mailed to Commissioners prior to the meeting (hard copies will be available at the meeting). Sections that have been updated include: Major Maintenance; Management and Organization; Phased Management Timeline; and Financials. The Commission is being asked to approve a resolution to authorize the transfer of the Oakland County Market from Facilities Maintenance and Operations to the Oakland County Parks and Recreation Commission. The request is being made at this time due to the Market Master's upcoming retirement (and the coinciding pportunity to adjust how the market is staffed), and the near -completion of the Waterford Oaks Master Plan. it a decision is made in February, staff should be able to allocate new staff this season in time to train with the Market Master before his departure. STAFF RECOMMENDATION The staff recommends the transfer of management of the Oakland County Market from Facilities Maintenance and Operations to the Oakland County Parks and Recreation Commission. The Market aligns with the OCPRC mission and will provide new and unique opportunities for reaching county residents and engaging them in educational and programmatic activities, while creating new marketing opportunities for OCPRC. MOTION Move to approve the resolution authorizing the transfer of management of the Oakland County Market from Facilities Maintenance and Operations to the Oakland County Parks and Recreation Commission. 9 C - 1 RESOLUTION REQUESTING TRANFSER OF MARKET MANAGEMENT & OPERATIONS FROM FACILITIES MANAGEMENT TO THE PARKS AND RECREATION COMMISSION WHEREAS, acting pursuant to 1923 P.A. 60, as amended by 1952 P.A. 131, the Oakland County Board of Commissioners established the Oakland County Market; and WHEREAS, upon the adoption of the Optional Unified Form of County Government Act, 1973 P.A. 139, (Act 139) pursuant to Section 13 of Act 139, the Oakland County Market operation was placed under the operational control of the County Executive, Department of Facilities Management, Facilities Maintenance & Operations (FM&O) Division and WHEREAS, acting under the authority of 2009 Public Act 158, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #09328 authorizing the establishment of the Oakland County Flea Market with said market being placed under the control of the County Executive pursuant to MCL 46.193(2); and WHEREAS, under the authority of 1965 P.A. 261, the Oakland County Board of Commissioners established the Oakland County Parks and Recreation Commission (OCPRC), with said Commission being under the general control of the Board of Commissioners; and WHEREAS, Section 8 of 1965 P.A. 261, MCL 46.358, grants the OCPRC the authority, in the name of the County, to acquire property by agreement for public parks, preserves and recreation centers; and WHEREAS, the County Executive and the OCPRC believe that consolidation of the operation and control of both the Market and the Flea Market (hereinafter "County Market") under the management of the OCPRC presents Oakland County with the opportunity to provide cost-effective, long-term sustainability for the County Market while also providing a unique opportunity for the continued growth and development of the County Market as part of a comprehensive recreation, conservation and agricultural preservation program; and WHEREAS, the operation and management of the County Market aligns with all aspects of the OCPRC mission statement by encouraging healthy lifestyles, supporting economic prosperity, and promoting the protection of natural resources, while at the same time providing high quality recreational experiences; and WHEREAS, in order to further the development of this unique recreational, economic, conservation and preservation opportunity, the County Executive has offered to transfer to the OCPRC his functions under MCL 46.193(2) in regard to the County Market; and WHEREAS, under Section 14 of Act 139, MCL 45.564(a), upon a majority vote of the board of commissioners and the affirmative recommendation of the elected county executive, and following a public hearing, the board of commissioners may transfer the function of operating the County Market from the County Executive to the OCPRC; and WHEREAS, OCPRC, on behalf of the County, will be entitled to receive in support of market operations 100% of all County Market revenues and will be responsible for all future maintenance and improvements to the County Market building/structures, both inside and out, including the parking lot; and WHEREAS, as with other county operations, FM&O will bill the OCPRC for utility costs and charges for requested maintenance services; and WHEREAS, as part of the consideration for the OCPRC requesting the transfer of administrative control and responsibility for the County Market, FM&O will continue to provide budgeted maintenance and grounds work at the County Market facility located at 2350 Pontiac Lake Road, Waterford, Michigan, at no charge to OCPRC, for the remainder of FY2012; and WHEREAS, FM&O and OCPRC will collaborate on grounds, snow plowing and other maintenance services for other properties, particularly where FM&O and OCPRC properties are adjacent to one another; NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission hereby requests that the Oakland County Board of Commissioners approve the transfer of management of the Oakland County Market from the County Executive, Department of Facilities Management to the Oakland County Parks and Recreation Commission effective June 1, 2012. Moved by Supported by Date: 9 C - 3 The Oakland County Market 2012 (June - Sept.) Projected Revenue and Expenses Oakland County Parks and Recreation 2012 Projected Revenue Annual Rent (leased stalls) $15,510 Daily stall rental $35,229 Flea Market stall rental $4,351 Total Projected Revenue $55,090 2012 Projected Expenses Salaries 1 FTE $18,641 1PTNE $5,592 Fringe FTE Fringe $16,760 PTNE Fringe $375 $41,367 Utilities - Natural Gas $1,200 Utilites - Water & Sewage $130 Mileage $165 Custodial Supplies $264 Office Supplies $20 Insurance $1,375 Telephone $225 Computer $1,500 Equipment Maintenance $200 Equipment Rental $200 Expendable Equipment $250 Small Tools $225 Uniforms $50 Print Shop $200 Total Projected Expenses $47,371 * Expense is an extimate for staff from April - September (1/2 of projected costs for FY2013). 9 C-4 The Oakland County Market 2013 Conceptual Revenue and Expenses Oakland County Parks and Recreation Commission 2013 Projected Revenue Annual Rent (leased stalls) $47,000 Daily stall rental $106,754 Flea Market stall rental $13,186 Rental/Sponsorships/Events $32,700 Sales $2,000 Total $201,640 2013 Projected Expenses Salaries 1 FTE $37,281 1PTN E $11,183 Fringe FTE Fringe $33,520 PTNE Fringe $750 Building Maintenance Detail $82,734 ** Lights $626 Plumbing Maintenance $797 Building Maintenance $31,880 Building Operations $3,562 Grounds Maintenance $22,249 Fire Protection $5 Garbage and Rubbish $1,097 Signs $1,052 Utilities - Electric $3,507 Electrical Maintenance $259 Utilities - Natural Gas $4,205 Concrete Maintenance $5,015 Jtilites - Water & Sewage $451 Doors & Windows $12,763 Mileage $500 Painting $5,635 Custodial Supplies $2,757 Drapery Repair/Replace $274 Office Supplies $50 Miscellaneous $1,815 Insurance $4,790 Moving $79 Telephone $777 $31,880 Computer $3,000 Alarm System (Install & monthly) $4,692 Equipment Maintenance $500 Merchandise - t-shirts $500 Merchandise - bags $500 Grounds Maintenance Detail Equipment Rental $500 Roads, Parking Lots, Walks $1,527 Membership Dues $350 Landscape Structures $1,671 Misc/Energy Conservation $1,000 Turf Care $4,899 Travel and Conference $800 Tree & Shrub Care $2,735 Expendable Equipment $600 Weeding, Cultivating $3,694 Small Tools $500 Flower & Ground Cover $2,773 Uniforms $120 Exterminating $737 Print Shop $500 Snow Removal $4,214 $22,249 Total $168,559 Notes: * See detailed breakdown of potential 2013 revenue on page 32 of the Business Plan. ** Based on a Grade 9 Recreation Program Specialist base pay and Seasonal Program Specialist base pay. °.ems in italics are those added by OCPR that have not historically been budgeted by FM&O. Nrojected expenses do not include Major Maintenance or Capital improvements. 1 /25/2012 9 C-5 FARMER'S MARKET EXPENSES FY2011 .,ciSCRIPTION Salaries and Fringes Indirect Costs Personal Mileage Insurance Fund Telephone Communcations Maintenance Unit Costs Lights Plumbing Maintenance Building Operations Fire Protection Signs Electrical Maintenance Concrete Maintenance Doors & Windows Painting Drapery Repair/Replace Misc Moving --intenance Unit Costs Total: Grounds Unit Costs Roads, Parking Lots, Walks Landscape Structures Turf Care Tree & Shrub Care Weedling, Cleaning & Cultivating Flower & Ground Cover Exterminating Snow Removal Grounds Unit Costs Total: Custodial Unit Costs Custodial Supplies Garbage Removal Custodial Unit Costs Total: Utility Costs Electric Gas Water & Sewer Utility Costs Total: TOTAL EXPENSES TAL REVENUES 102,850 8,300 * 568 4,166 676 544 693 3,097 4 915 225 4,361 11,098 4,900 238 1,578 69 27,722 1,328 1,453 4,260 2,378 3,212 2,411 641 3,664 19,347 2,398 954 3,352 3,050 3,657 393 7,100 174,081 166,940 *Estimated 9 C-6 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUA.RY 1, 2012 AGENDA ITEM No. FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: January 26, 2012 Subject: Approval — Catalpa Oaks — Phase One Construction INTRODUCTION AND HISTORY Since acquiring the 25-acre recreational sports complex in 2007, staff and Commission have been working to provide improvements to this park as a regional recreational sports complex. The Park Master Plan was adopted in October of 2008 and a design contract was approved with Barton Malow Design, Inc. (BMD) in August of 2009. After receiving bids from the pre -qualified general contractors in August of 2011, it was determined that Barton Malow and staff would have to go through a value engineering process to reduce the cost of the project as all three bids came in above budget. Revised construction drawings were completed by BMD at no additional cost OCPRC and released for bidding on November 22 through OC Purchasing for General Contracting. This bid release was available to all general contractors. After receiving bids on December 20, 2011, an evaluation committee of OCPRC Staff, OC Purchasing, BMD Staff and OC Facility Maintenance Staff reviewed the 10 submitted bids, based on: Company Organization Experience/Qualifications References Licensing Financing Fee/Price After initial evaluation, the following three vendors were selected for interviews; Axiom Construction, Bernco, Inc. and Degenhardt & Sons. Base Bid #1 — Phase One Development o Includes concession/restroom facility (est. $570,500) o Picnic shelter/pavilion (est. $128,900) 0 2-5 age playground, 5-12 age playground (est. $150,000) o Hardscape Development (est. $129,100) o Utilities/Infrastructure (est. $105,000) • Alternate 2-A — Roof Equipment Screen Wall (City Code Requirement) • Alternate 3-A - Gypsum Board Ceiling Page 2 NNEREffin Staff received ten (10) vendor bids, as follows, on December 20, 2011. Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Axiom Bernco BRIVAR Cedroni Clark's COMPANY DESCRIPTION Construction (St. Clair Construction Associates Construction (Whitmore Shores) (Brighton) (Utica) (Detroit) Lake Base Bid #1 $915,000.00 $989,000.00 $1,037,000.00 $973,000.00 $1,019,500.00 Alternate 2-A $9,100.00 $4,765.00 $8,000.00 $5,300.00 $3,700.00 Alternate 3-A $4,000.00 $4,935.00 $1,700.00 $3,500.00 $6,225.00 TOTAL: $928,100.00 $998,700.00 $1,046,700.00 $981,800.00 $1,029,425.00 Bidder #6 Bidder #7 Bidder #8 Bidder #9 Bidder #10 COMPANY DESCRIPTION De enhardt & g E&L Construction Frank Rewold & The Garrison PAT USA Sons (Troy) (Flint) Sons (Rochester) Company (Farmington Hills) (Rochester Hills) Base Bid #1 $1,028,820.00 $1,009,500.00 $1,068,633.00 $959,200.00 $1,621,000.00 Alternate 2-A $7,700.00 $5,053.00 $7,451.00 $9,000.00 $16,500.00 Alternate 3-A $7,400,00 $1,362.00 $4,769.00 $800.00 $6,600.00 TOTAL: $1,043,920.00 $1,015,915.00 $1,080,853.00 $969,000.00 $1,644,100.00 STAFF RECOMMENDATION ' Ipon completion of the evaluation process, staff recommends awarding a contract to the lowest qualified endor; Bernco, Inc. in the amount of $998,700 with a 5% contingency of $49,935 for a total approved amount of $1,048,635. The Value Engineering estimate was 1,083,500. The FY2012 Capital Improvement Plan budget is $1,275,859. MOTION Move to approve the award of the contract to the lowest qualified vendor; Bernco, Inc. in the amount of $998,700 with a 5% contingency of $49,935 for a total approved amount of $1,048,635. V (; _ OAKLAND COUNTY PARKS & RECREATION ( �� COMMISSION AGENDA J ANUARY 18, 2012 1-0. Chairman Fisher and Commission Members AGENDA ITEM NO. FOR ADMIN`S USE TYPE YOUR DEPT, NAME HERE From: Daniel J. Stencil, Executive Officer-, Michael J. Donnellon Jr., Chief of Park Facilities Maintenance & Development Submitted: February 1, 2012 Subject: Addison & Groveland Boathouse Dock Replacements TN_TRODUCTI_ON AND HISTORY Upon inspection of the Groveland Oaks Boat Rental Dock's in 2010, staff realized that due to normal aging on the original 1986 installed docks, budgeting for replacement was necessary for FY2012. This initial S50.000 FY2012 grounds maintenance budget anticipated removal installation by park staff. Additionally, upon further inspection of the Addison Oaks Boat Rental Docks in 2011, staff realized that the conditions of this 1986 installed dock system were similar. Therefore, staff proceeded releasing both dock systems for replacement for efficiency in procurement and Dotantial cost savings, including alternates for removal and installation. After receiving bids on January 12, 2012, an evaluation committee of OCPR Facilities Maintenance/Operations, and OC Purchasing staff reviewed the five (5) submitted bids, based on: Fee/Price Warranty/Guarantee Base Bid 91 — Addison Oak Floating Dock Materials o Alternates include removal and installation Base Bid #2 — Groveland Oaks Floating Dock Materials o Alternates include removal and installation Bidder k1 Bidder #2 Bidder #3 Bidder 44 B�Jder t15 SCRIPTION ; COMPANY Floatation Docking Amercan Marine Max Docks Company Superdec, Systems I Blo,,Wa[r Docks Systems Shore Control (Cedarville,Mq (White Lake,Ml) (Jackson,MI) (Minneapolis,MN� (Algona F11) - — I I ) ADDISON OAKS BASE BID At ADDISON OAKS 1 $70,953 00 f $91,587 65 C 562,775.87 S58,885 00 9,8C0 00 ALTERNATE 1-A ADD DOCK Included No bid No Bid $9,750 00 $12,275.00 INSTAL EATION ! ALTERNATE t-& ADD UOCK REMOVAL Included $3,000-00 54,925.00 No Bid Nc Bid ADDISON OAKS TOTAL 1 $70,953,00 $110,337.65 ( $79,975.87 :58,885 00 T9,c0( 'G GROVELAND OAKS GCSE BID k2: GROVELAND OAKS 556,356 CO 583,558.10 A ERNATE 2-A GRJ DOCK l! INSTALLATION Included � $8,850.00 AL FERNAT_ 2-B GRV DOCK t — REMOVAL Included -5,625.00 GROVELAND OAKS 1 OTAL S56,356 00 ! $103,03310 TOTAL _— f �ADDISON AND GROVE AND1 $127.309 00 S213,370 75 $56,827,77 $51 429 DO I 5? CW JJ i $12,275.00 No Bid I Nc : o $4,925 00 i No Bid Nc B!d $74,027,77 i o,' 429_00 V52,61)7 E)C i S154,00364 silo 31a010 5111.80 1, STAFF RECOMMENDATION Upon review, evaluation of all vendors, Bidder #1 did not meet specifications. Bidders #4 & #5 meet the specification for the dock materials and Bidder #3 meets and exceeds the material specifications as follows: Aluminum frame & support structure ® Better slip resistant decking Higher industry warranty (8 year specified) o 5 years on the structure c 12 years on the decking 0 15 years on the floatation devices in addition to these points, staff was able to complete a site inspection of the vendors installed dock system for quality comparison with our existing specified dock system. Furthermore, staff reviewed and evaluated existing staff resources and further recommend to consideration for the removal and installations of the dock systems. Therefore staff recommends approval of a material purchase to Max Dock Company in the amount of $119,603.6", for both Groveland and Addison Oaks Dock Replacement. Staff further recommend commission consideration for approval of the removal and installation of these dock systems in the amount of $34,400 with a 10% contingency of $3,440 for a total approved removal and installation amount of $37,840. If both recommendations are approved, the total approved amount for both dock systems. materials, removal and nstallation is $157,443.64, After confirming project budget status with Fiscal Services, it was determined that these projects should be classified as a Capital Improvement Project. Therefore, staff recommends transferring the total project amount from the FY2012 Capital Improvement Plan Contingency to a New CIP Project for each park. The originally budgeted $50,000 in the FY2012 Maintenance & Operations Budget will not be expended. The remaining FY2012 Capital Improvement Plan Contingency is $ 936,338, 1,10TION Move to award a contract for the removal, installation and purchase of the Addison and Groveland Oaks Replacement Boat Docks to Max Dock Company, in the amount of $157,443.64, including contingency. Furthermore, move to transfer the $157,443.64 from the FY2012 Capital Improvement Plan Contingency to a new CIP Project for each park, without expending the original FY2012 Maintenance & Operations Budget of $50,000. QAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JA.NUAR"Y 18,2012 AGENDA TTFm No. J MIRMIM's , To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: January 26, 2012 Subject: Addison & Groveland Boathouse Dock Replacements INTRODUCTION AND HISTORY Upon inspection of the Groveland Oaks Boat Rental Docks in 2010, staff realized that due to normal aging on the original 1986 installed docks, budgeting for replacement was necessary for FY2012. The initial $50,000 FY2012 grounds maintenance budget anticipated removal and installation by park staff. Additionally, upon further inspection of the Addison Oaks Boat Rental Docks in 2011, staff realized that the conditions of this 1986 installed dock system were similar. Therefore, staff proceeded with releasing both dock systems for replacement for efficiency in procurement and potential cost savings, including alternates for removal and installation. On January 12, 2012 staff received five proposals for the replacement dock base bids and alternates as )flows: • Base Bid #1 —Addison Oak Floating Dock Materials o Alternates include removal and installation Base Bid #2 — Groveland Oaks Floating Dock Materials o Alternates include removal and installation Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 ITEM N0. DESCRIPTION 1 COMPANY— Floatation Docking American Marine Max Docks Company Superdeck Systems Blue Water Docks Systems Shore Control (Jackson, MI) (Minneapolis, MN) (Algonac, MI) (Cedarville,MI) (White Lake, MI) ADDISON OAKS 1 BASE BID #1: ADDISON OAKS $70,953.00 $97,587.65 $62,775.87 $58,885.00 $59,800.00 2 ALTERNATE 1-A: ADD DOCK Included $9,750.00 $12,275.00 No Bid No Bid INSTALLATION 3 ALTERNATE 1-13: ADD DOCK Included $3,000.00 $4,925.00 No Bid No Bid REMOVAL 4 ADDISON OAKS TOTAL $70,953.00 $110,337.65 $79,975.87 $58,885.00 $59,800.00 GROVELAND OAKS 5 BASE BID #2: GROVELAND $56,356.00 $88,558.10 $56,827.77 $51,429.00 $52,000.00 OAKS 6 ALTERNATE 2-A: GRV DOCK Included $8,850.00 $12,275.00 No Bid No Bid INSTALLATION ALTERNATE 2-B: GRV DOCK Included $5,625.00 $4,925.00 No Bid No Bid REMOVAL 8 GROVELAND OAKS TOTAL $56,356.00 $103,033.10 $74,027.77 $51,429.00 $52,000.00 9 TOTAL $127,309.00 $213,370.75 $154,003.64 $110,314.00 $111,800.00 (ADDISON AND GROVELAND) 9 E - 1 Page 2 s approved at January's Commission meeting, staff obtained approval to apply for Recreation Passport Grant unds to add an accessible kayak/boat launch to the Addison Oaks Boat Rental Docks. If grant approval is successful, staff anticipates this addition to the dock system will be installed in FY2013 or FY2014. Upon confirming the budget for the Groveland Oaks Boat Rental Docks, and since these existing docks are fully depreciated, Fiscal Services and staff recommend replacing both docks as Capital Improvement Projects. STAFF RECOMMENDATION Staff is reviewing the submitted bids for conformance to the requirements of the drawings and specifications. Staff anticipates making a recommendation to the Commission at the meeting. As noted in the October Quarterly update, staff also anticipates making a recommendation to transfer funds from CIP and/or Operating Contingency for these projects including removal and installation. 9 E - 2 CAKLANDCOUNTYPM OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 .AGENDA ITEM NO. 0 F FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: January 26, 2012 Subject: Waterford Oaks Waterslide Demo INTRODUCTION AND HISTORY Waterford Oaks Sidewinder was originally constructed in 1982 as part of the Phase I Expansion of Waterford Oaks Waterpark. A structural analysis report of the 30-year-old wooden structure was completed in December of 2008. From that report, minor repairs were identified in order to keep the structure safe and operational for a few more years. In the future, staff will be issuing a RFP/RFQ for a potential replacement feature; however the existing feature needs to be removed for safety reasons. Therefore, staff released demolition plans and specifications to lakland County Purchasing for bidding. On January 12, 2012, staff received nine vendor bids, as follows: Base Bid #1 — Demolition of slide and site restoration COMPANY DESCRIPTION Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Bediant Construction Blue Star (Warren) DMC Consultants DRV Contractors Fiore Enterprises (Rochester Hills) (Detroit) (Shelby Twp.) (Detroit) Base Bid #1 $79,000.00 $28,700.00 $38,620.00 $122,600.00 $141,300.00 Bidder #6 Bidder #7 Bidder #8 Bidder #9 International Nell Trucking Pavex Corp. Smalley Construction Construction (Pontiac) (Trenton) (Scottville) (Shelby Twp.) $34,375.00 $81,600.00 $194,000.00 $14,250.00 STAFF RECOMMENDATION Staff is reviewing the submitted bids and will be making a recommendation to the Commission at the meeting. unds for the demolition project will come out of the FY2012 WTR — New Water Feature Budget ($440,000). 9 F - 1 AV' AA' /"U','IW2 VqTC0 AN10 rd V., I " IKS Find us onfacebook.com/ocparks ' •RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 AGENDA ITEM No. 9 G ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Susan Wells, Manager of Parks & Recreation Submitted: January 26, 2012 Subject: APPROVAL - 2012 Proposed Fees INTRODUCTION AND HISTORY Included are the fees and charges for 2012 for the following facilities: - Red Oaks Waterpark - Waterford Oaks Waterpark - Addison Oaks Campground - Groveland Oaks Campground - Mobile Recreation - Nature Center - Golf Courses These fees will be utilized prior to the February 1, 2012, Commission meeting. These fees are in accordance with the Oakland County Parks and Recreation Pricing Policy which was approved by the Commission in 2009. Included is a copy of the 2009 Pricing Policy. Staff is also reviewing additional pricing for the following: 1. Waterpark Pass — Waterford Oaks 2. Golf Pass 3. Dog Park Pass 4. Vehicle Pass 5. Special Use Fees — i.e. Disc Golf STAFF RECOMMENDATION The staff recommends the Commission approve the proposed 2012 fees as submitted. Note: Staff is working to present fees and charges in a pro -forma format projecting revenue capability with respect to marketing efforts where promotional/discounted pricing is employed. 'OTION Move to approve the Oakland County Parks and Recreation proposed 2012 fees as submitted. 9 G - 1 I. PURPOSE: Oakland County Parks and Recreation Commission is committed to providing outstanding public parks and recreation facilities along with quality recreation programs. The increasing demands for additional parks, recreation facilities and programs, coupled with rising operating and capital costs, makes it challenging to maintain existing levels of service. It is necessary for Oakland County Parks and Recreation Commission to have a sound and consistent pricing policy that will serve as a management tool for establishing, implementing and evaluating various fees and revenue options. The establishment of a pricing policy allows for additional programs and facilities to be made available that would not otherwise be developed or offered. The new Pricing Policy for Oakland County Parks and Recreation Commission is designed to provide staff with consistent guidelines in pricing admissions, facilities, programs and services. It will help Oakland County Parks and Recreation Commission address revenue goals and provide greater fairness in pricing services to users. Oakland County Parks and Recreation Commission has not used consistent decision malting criteria to price services in the past. This Pricing Policy allows the Oakland County Park and Recreation Commission, users, staff and general taxpayers to better understand the philosophy behind pricing of a product or service. The Pricing Policy is based on the true cost to provide the service and whether the service is a public, merit, or private service. This Pricing Policy supports the cost recovery goal of 55% Oakland County Parks and Recreation Commission is trying to recover against the overall budget, Currently, Oakland County Parks and Recreation Commission has recovered 40% to 44% of its operating budget over the last four years. II. CURRENT PRICING PHILOSOPHIES: The current pricing philosophy within Oakland County Parks and Recreation Commission is based on the perception of affordability. There has been no consistency across Oakland County Parks and Recreation Commission as to how prices are established and presented to users. Recommended fee increases have been based on perceptions of staff and comparisons with other area park and recreation agencies. The current pricing philosophy of Oakland County Parks and Recreation Commission has been to minimize user fees for nature education programs, persons with disabilities programs and special services. Pricing of facilities, such as golf, waterparks and campgrounds, hays been based more on the market value against other like hind of service providers versus the cost to provide the experience or a cost recovery goal. III. CURRENT PRICING PRACTICES: Most user fees and charges are set by Oakland County Parlcs and Recreation Commission based on the perception of the citizens' ability to pay for the use of facilities, services and programs, and based on comparative prices of other area local park, and recreation agencies provided to them by staff. These prices have been approved as more of a fee guideline versus being based on a specific cost recovery goal or on 9 G-2 the true cost to provide the service. The Executive Officer has had authority to set fees on some programs based on market value of the service and cost recovery goals for a specific program. Currently each division within Oakland County Parks and Recreation Commission functions separately with respect to cost recovery and user fee strategies to recover operational costs. The goal of this Pricing Policy is to align them into one overall strategy and philosophy. Oakland County Parks and Recreation Commission has experienced difficulties with increasing user fees even when the costs to provide the service had gone up. Many program fees have not been raised for several years. This has primarily been the result of a lack of true cost data and quantifiable program information on which the Park Commissioners can base their decisions. Oakland County Parks and Recreation Commission has never established a true cost of service, never established criteria for what is a core service or non -core service, or established criteria for what constitutes a public, merit, or private service. The lack of a sound pricing justification, philosophy and effective data puts Oakland County Parks and Recreation Commission in a defensive position when it comes to changing prices to offset operational cost. N. GUIDING PRINCIPLES OF PRICING: The guiding principles of effective pricing of park and recreation services are fourfold as follows: A. Accessibility, Fairness, and Affordability Equity and fairness means those who personally benefit from the service above what a general taxpayer receives should pay for that benefit and those who benefit the most should pay the most. Affordability should be based on benefit and ability to pay. This policy recognizes that affordability is in the eye of the user. Public park and recreation agencies offer three kinds of services. Definitions for Public services, Merit services and Private services are outlined below. The type of service and benefit received will directly determine the cost recovery strategy or pricing strategy to be used in the pricing of the services and products Oakland County Parks and Recreation Commission creates. B. Financial Sustainability Financial sustainability means that user fees and prices charged from admissions, programs, food services, retail services, rentals and special events will assist in the overall funding of the Commission operations. The revenue produced through this will give Oakland County Parks and Recreation Commission the needed revenue for operations, capital costs and marketing dollars to promote programs and services. These dollars can come from any source that supports operations and include grants, sponsorships, partnerships, permits, special rental uses and many other options 9 G-3 available to Oakland County Parks and Recreation Commission, C. Efficiency Through the cost of service assessment, Oakland County Parks and Recreation Commission staff can evaluate how the service is delivered and if it is delivered in the most effective and efficient manner based on the cost of service assessment. Priorities to enhance user or visitor experiences are clearly defined because the services provided Priorities to enhance user or visitor experiences are clearly defined because the priorities are established based on the direct user costs that are associated with the activities that users want." nd the priorities are established based on the direct user costs that are associated with the activities that users want. Pricing services correctly can achieve seven positive results: 1. Reduces congestion and overcrowding 2. Indicates user and visitor demand and support 3. Increases positive user and visitor feedback 4. Provides encouragement to the private sector to invest in Oakland County Parks and Recreation Commission programs through contracts that can bring greater revenue to the Commission 5. Ensures stronger accountability on Oakland County Parks and Recreation Commission staff and management of the service 6. Creates multi -tiered pricing so users who want a higher level of quality can purchase it D. Cost Recovery Cost recovery assures that dollars generated from each activity are redistributed back to the area they came from to pay direct cost and indirect cost in some situations and for future improvements associated with a facility or activity. Examples would be sports leagues pay for improvements to the sport fields or camper fees make improvements to campgrounds. The staff will document the cost of services provided through a costing model provided by PROS Consulting. The true cost of each activity is designated as direct and indirect costs associated with providing a product or service. A periodic review of all prices is recommended to document the changes that have occurred within the products or services provided by Oakland County Parks and Recreation Commission. This will help staff evaluate which program, product or service should have adjustments based on the Pricing Policy, Philosophy and Cost Recovery Goal. 9 G-4 Date Adopted: Dated Revised: C: 09-004 05-06-09 05-06-09 Page 4 of 7 Pricing Policy The Executive Officer and staff will set prices for services based on the following process: 1. What is the true cost to provide the service and what is the cost on a per - experience basis, hourly rate, or unit rate 2. Is the program or service a core program or non -core program based on the criteria established in the pricing policy 3. Is the program a public, merit or private service based on the established criteria in the pricing policy and the level of personal benefit the user receives over what general taxpayer receives 4. Does this price support the cost recovery goal desired for the program or recreation facility to support sustainability V. PROCESS: The Pricing Policy was developed to provide a consistent methodology to pricing of services based on a philosophical and cost of service approach that provides Oakland County Parks and Recreation Commission with a solid foundation to support a sustainable system. It is the intent of this policy for Oakland County Park and Recreation Commissioner to approve the policy based on an agreed -to methodology process and philosophy and to create fairness and equity on how programs and services are priced. The Pricing Policy sets forth recommendations on cost recovery levels based on whether the program or service is a core or non -core service and what level of classification it falls into based on its public, merit or private benefit. The Pricing Policy seeks to gain Oakland County Park and Recreation Commissioners' approval to allow the Executive Officer and his/her staff to set the right prices using the methodology established to achieve the cost recovery goals for Oakland County Parks and Recreation Commission and to create a sustainable system. PROS recommends the use of nine guiding principles to effectively develop the foundation of thinking behind pricing of a service and to establish an adequate pricing policy that demonstrates to users the process Oakland County Parks and Recreation Commission will be using to develop prices for services in the fixture. VI. STATEMENT OF PHILOSOPHY: The guiding principles of the Oakland County Parks and Recreation Commission's Pricing Policy are based on a clear understanding of what the core and non -core services are, what programs and services are public services, merit services and private services, and the cost to provide the product or service both direct and indirect, the level of benefit and exclusivity the user receives above what a general taxpayer receives. Also included is the percentage of cost recovery Oakland County Parks and Recreation Commission is trying to recover against the overall budget and the activity goal within a specific core business. Within this philosophy, Oakland County Parks and Recreation Commission staff will 9 G-5 continue to efficiently offer the most diversified recreation services, ensuring that all Oakland County citizens have equal opportunity to participate in a wide variety of programs and services. Based on this analysis, cost recovery goals were established by core program activities. It must be kept in mind that individual programs within the core areas may have varying cost recovery goals because of the public value associated with the program, but their aggregates should aim to meet the system -wide goals mentioned below. Also, individual programs within each core or non -core program are classified as Public, Private or Merit based and may have differing cost recovery rates than that of the entire core program area. Program Core Program Private/Merit/Public Recovery % Golf Private 100% Aquatics Health, Fitness & Wellness Swim Lessons Merit 60% Adult Private 100% Youth Merit 60% Outdoor Camps Private 90%-110% Adults Private 100% Youth Merit 60%-70% Nature Center Merit 40%-80% Special Events Special Events Public 20% Mobile Units Merit 30%-40% Buses Private 100% Sports Fields Youth Merit 50% Adults Private 100% Adaptive Recreation Youth Public 20% Adult Merit 40% Volunteer Public Direct Cost Recommended cost recovery rates are as follows based on the criteria and analysis completed by PROS and staff to achieve a sustainable system. Oakland County Parks and Recreation Commission should consider implementing differential pricing strategies that focus on maximizing the capacity of use of recreation facilities and programs based on the following pricing alternatives: A. Price facilities and programs by primetime and non-primetime for aquatic parks, campgrounds, golf courses and programs. B. Price by season and off-season rates for waterparks, campgrounds and golf courses C. Price by location for sports fields, campgrounds, picnic areas. D. Price services by age segment as it applies to seniors and young people between the ages of 19-30 for golf courses and campgrounds E. Price services by using differential pricing by level of program, by level of instruction, level of exclusivity, by time, size of group, loyalty and length of stay. F. Price services by residents / non-residents by incorporating a resident's discount in the fee where appropriate G. Price services that include capital replacement cost in fees for equipment, buildings or park amenities H. Contractor Pricing should be based on direct and indirect costs and the ability for the contractor to bring in a steady flow of users I. Partnership pricing should be dealt with based on a set amount of equity based on use, time, operational costs and must be as close to 50150 as possible; both partners contribute to the service J. Incentive Pricing needs to be allowed that focuses on discounts for season passes, group admission rates, rental uses, and for loyalty. These can be set up as promotional opportunities to encourage people to use the service K. All pricing involved in facility cost recovery needs to be established against a targeted recovery goal, by age segment, by primetime and non-primetimes, by volume and by group. L. All Commission Programs need to recover the direct cost of the services. M. All Sponsorship/Partnerships will be priced based on the image value received and impression points, as it applies to market rates in the County currently. The Pricing Policy follows the 9 Step Guiding Principles for all future pricing changes or new pricing efforts that take place inside the organization. The Pricing Policy will be updated every two years for consistency and implementation impact to the operational budget. 9 G-7 VII. EARNED INCOME OPPORTUNITIES: Earned income dollars support the operational budget and help to meet cost recovery goals that can't be achieved by pricing of services. Oakland County Parks and Recreation Commission does seek some earned income opportunities but it has not been pursued in a systematic manner to help offset operational costs and keep user prices as low as possible. Areas of earned income focus will center on grants, advertising, sponsorship, partnerships and other funding sources. These earned income opportunities will require a concentrated support effort by the Business Development staff to be successful with an implementation strategy in place to achieve the desired results. Staff training in earned income development is needed so staff does not undervalue the earned income opportunity. The earned income options will be incorporated to offset operating cost where prices cannot meet the cost recovery goals. The earned income options that are outlined should be pursued only if pricing options don't work as outlined. The following earned income opportunities will need a system -wide strategy so there is consistency in seeking earned income endeavors to supplement costs for programs and facilities. VIIl. SUMMARY: The key to implementing a successful Pricing Policy centers on having an effective methodology and process to follow as outlined in this policy. Oakland County Parks and Recreation Commission staff has had a lot of input into this document and has learned a lot about their costs and levels of cost recovery that they are operating in now. It is also important to have measurable outcomes that hold staff accountable to meet these pricing and revenue goals and recommendations as well as teaches them to manage within a business mindset while managing a social service as it applies to efficiency, cost, and pricing services to the level of benefit a user receives above a general taxpayer that is recoverable to off -set operational costs. A greater awareness of the costs to provide a service will also help staff make more informed decisions, from a pricing and efficiency standpoint. Tracking pricing outcomes and results based on capacity and attendance and the revenue created will be critical for the future. Effectively communicating costs and providing users pricing alternatives based on their price point will be important to the users and will also be a major element to ensure the success of this plan. Lastly, using all the appropriate earned income strategies will only help the organization move towards greater fiscal sustainability and long-term success in the minds of their users and Oakland County Parks and Recreation Commissioners. This Pricing Policy will not be easy to implement but it is attainable and will achieve great results for Oakland County Parks and Recreation Commission if followed. Let the process begin! OCPR Waterpark Admission Fees Red Oaks Waterpark 2010-11 Weekend/Holida Regular Rate 44"+: $16.00 OC Resident Rate 44"+: $12.00 Youth 30-43": $9.00 Senior: $9.00 Active Military: $9.00 Twilight: N/A Weekday Regular Rate 44"+: $13.00 OC Resident Rate 44"+: $10.00 Youth 30-43": $7.50 Senior: $7.50 Active Military: $7.50 Twilight: $3.00 off weekday rates 2010-11 Weekend/Holida 2012 Weekend/Holiday Regular Rate: $18.00 OC Resident Rate: $13.00 Children under 2 yrs old free with paid admission Senior: $2.00 off full day rates Active Military: $2.00 off full day rates Twilight: N/A Weekday Regular Rate: $15.00 OC Resident Rate: $10.00 Children under 2 yrs old free with paid admission Senior: $2.00 off full day rates (does not apply to Twilight) Active Military: $2.00 off full day rates (does not apply to Twilight) Twilight: $3.00 off weekday rates Waterford Oaks Waterpark Regular Rate 44"+: $15.00 OC Resident Rate 44"+: $12.00 Youth 30-43": $9.00 Senior: $9.00 Active Military: $9.00 Twilight: N/A Weekday Regular Rate 44"+: $9.00 OC Resident Rate 44"+: $9.00 Youth 30-43": $7.00 Senior: $7.00 Active Military: $7.00 Twilight: Buy One, Get One Free 2012 Weekend/Holiday Regular Rate: $12.00 OC Resident Rate: $10.00 Children under 2 yrs old free with paid admission Senior: $1.00 off full day rates Active Military: $1.00 off full day rates Twilight: N/A Weekday Regular Rate: $8.00 OC Resident Rate: $8.00 Children under 2 yrs old free with paid admission Senior: $1.00 off full day rates (does not apply to Twilight) Active Military: $1.00 off full day rates (does not apply to Twilight) Twilight: Buy One, Get One Free "Currently evaluating raising prices in July for Commission review in February 9 G-9 OCPR Waterpark Shelter Fees Red Oaks Waterpark 2010-11 2012 Weekend/Holiday: $150 Weekend/Holiday: $200 Weekday (11am-3pm): $50 Weekday (11am-3pm): $50 Waterford Oaks Waterpark 2010-11 Weekend/Holiday: $150 Weekday (11am-3pm): $50 2012 No proposed change in fees 9 G-10 Waterford Oaks Pavilion/Banquet Facility Fees Lookout Lodge 2011 $200 for 6 hours $100 meeting rate valid Mon - Fri $100 security deposit Activity Center 2011 $200 for 6 hours $100 security deposit 2012 No proposed change in fees 2012 No proposed change in fees Paradise Pavilion 2011 2012 $200 all day Sat, Sun and holidays No proposed change in fees $100 for 4 hours Mon - Fri Parkview 2011 $200 all day Sat, Sun and holidays $100 for 4 hours Mon - Fri 2012 No proposed change in fees 9 G-11 2012 PROPOSED CAMPING FEES Current Weekend and Holiday Rates Proposed Weekend Rate Proposed Holiday - Special Event Camping Rates Fri, Sat. & Sun. Regular Rate $32.00 $34.00 $36.00 Resident Rate $27.00 $29.00 $31.00 Current Shoulder Season and Weekday Rate Proposed Weekday Rate Proposed Shoulder Season Rate Regular Rate $25.00 Regular Rate$32.00 Regular Rate $32.00 Resident Rate $25.00 Resident Rate$27.00 Resident Rate $27.00 Current Monthly Camping Rates Proposed Monthly Camping Rates Regular Rate $625.00 $650.00 Resident Rate $625.00 $650.00 Regular Senior Rate $565.00 $590.00 Resident Senior Rate $565.00 $590.00 Future Seasonal Rate May - October Current Cabin 4 Person Fees Proposed Cabin 4 Person Fees Nightly - $60 Nightly - $70 5 Day - $250 5 Day - $250 7 Day - $300 7 Day - $300 Current Cabin 6 Person Fees Proposed Cabin 6 Person Fees Nightly - $90 Nightly - $100 5 Day - $350 5 Day - $400 7 Day - $450 7 Day - $500 G-12 2012 PROPOSED PAVILION FEES 2011 Addison Oaks Pavilion Rates Beachfront Lakeview Timber Ridge Capacity 350 People 350 People 350 People Rental Fee $200 $200 $200 Parking Capacity 200 Cars 200 Cars 200 Cars PROPOSED Addison Oaks Pavilion Rates Beachfront Lakeview Timber Ridge Capacity 350 People 350 People 350 People Rental Fee $200 $200 $200 Parking Capacity 200 Cars 200 Cars 200 Cars 2011 Groveland Oaks Pavilion Rates Virgin Island Devils Island Paradise Island Capacity 50 People 100 People 100 People Rental Fee $125 $100 $150 Parking Capacity 15 Cars 25 Cars 25 Cars PROPOSED Groveland Oaks Pavilion Rates Virgin Island Devils Island Paradise Island Capacity 50 People 100 People 100 People Rental Fee $125 $100 $150 Parking Capacity 15 Cars 25 Cars 25 Cars 2011 Independence Oaks Pavilion Rates Twin Chimneys Pine Grove Moraine Knoll Beach Cove Capacity 800 People 300 People 500 People 150 People Rental Fee $400 $350 $350 $250 Parking Capacity 250 Cars 117 Cars 143 Cars 45 Cars - SED Inde endence Oaks Pavilion Rates PROP7Chimneys in Pine Grove Moraine Knoll Beach Cove Ca acit People 300 People 500 People 150 People Rental Fee $400 $350 $350 $250 Parking Capacity 250 Cars 117 Cars 143 Cars 45 Cars 9 G-13 VEHICLE DAY USE FEES Motor Vehicle Da Use Fees ALL Parks Regular Fee $10/car/day Special Fireworks Fee $10/vehicle after 12 p.m Resident Discount $5/car/day Senior Citizen/Adaptive/Active Military (Weekend Onl)) $4/car/day Annual Motor Vehicle Permit ALL Parks Regular Fee $46 Resident Discount $30 Joint Pass $48 Senior Citizen/Adaptive/Active Military (Weekend Only) $22 (resident and non-resident) PROPOSED Motor Vehicle Day Use Fees ALL Parks Regular Fee $10/car/day Special Fireworks Fee $10/vehicle after 12 p.m Resident Discount $5/car/day Senior Citizen/Adaptive/Active Military (Weekend Only) $4/car/day PROPOSED Annual Motor Vehicle Permit ALL Parks Re ular Fee $46 Resident Discount $30 Joint Pass $48 Senior Citizen/Adaptive/Active Military (Weekend Only) $22 (resident and non-resident) 9 G-14 ADDISON BOAT RENTAL RATES Current Price Proposed Price Rowboat $2/half hour; $10/day $3/half hour Pedal Boats $5/half hour $5/half hour Kayak (1 Person) $2/half hour $3/half hour Kayak (2 Person) $4/half hour $5/half hour INDEPENDENCE BOAT RENTAL RATES Current Price Proposed Price Rowboat $2/half hour; $10/day $3/half hour Pedal Boats (2 Person) $3/half hour $5/half hour Pedal Boats (4 Person) $5/half hour $5/half hour Ka ak $2/half hour $3/half hour Canoe $2/half hour $3/half hour ADDISON AND GROVELAND BIKE RENTAL Current Price Proposed Price Mountain Bike $5/hour $5/hour Specialty Bike $5/hour + $10 Deposit $5holu + Deposit GROVELAND OAKS WATERSLIDE FEES Current Price Proposed Price Per Ride $1 $1 10 Rides $6 $6 All Day $8 $8 GROVELAND OAKS MINI GOLF FEES Current Price Pro osed Price Per Round $5 $3 Per 5 Rounds $20 ELIMINATE 9 G-15 Bleachers Bouncer Bus Festival Pkg 1 Festival Pkg _2_ Mini Pka GO! Adventure GO! Snowshoe GO! Cache GO! Fish GO! Bike GO! Paddle Trip Oakie the OC Mascot Obstacle Course IOC Storvtellina C Puppet Mobile Retro Games IShow Mobile Tower .bin Fever Cure Campfire Nights _ Cross -Country Ski School Moonlight Adventures The 24-Hour Experience Wild Adventure Day Camp Tents IMR Sound Equipment - - - Portable P.A. Other Equipment Portable Light Towers (4 20/tables 100/chairs Grills Van 2011 $275/2-hours, $50 ea add'I hr $450 - up to 8 hrs, $50 ea add'I hr $300/8 hrs Seniors/Therapeutic $200/4-hours School Groups (Sept -May) Lansing: $150 plus bus fee Frankenmuth: $100 plus bus fee $450/2-hours, $100 ea add'I hr $450/2-hours, $100 ea add'I hr $350/2-hours, $75 ea add'I hr $200/2-hours, $100 2nd activity same site, $50 extra hr fee.. $50/hour, $25 ea add'I hour $350/2-hours, $75 ea add'I hr $75/story (45 mins), $50 ea add'I show (same site & day) ,IMshow (1 hr), $75 ea add'I show (same site & day) $200/2-hours, $50 ea add'I hr $400/day in OC, $350/day Government rate, $500/day outside OC, $700/day Port Huron $275/2-hours, $50 ea add'I hr $10/pp for scheduled park programs,' $200/2-hours for festivals & events $10/pP for scheduled ark prograrns,, $200/2-hours for festivals & events — _$10/persona $10/person w/equipment rental' $55/person I $140/camper (OCPR will invoice community registration sites for $130/camper)- 30x50 - $600/day' 20x40 - $325/day l 20x30 $300/day, 20x20 - $275/day' 10x10 - $100/day 12x12 - $150/day; )0/day (2-spea kers, mixer CD players, staff 150/day (2-speakers, 1 amD. 1 microphone $300/ea $10/ea $2/ea $50/ea $100/8-hours 2012 $225/day $275/2-hours, $50 ea add'I hr $450 - up to 8 hrs, $50 ea add'I hr $300/8 hrs Seniors/Therapeutic $200/4-hours School Groups (Sept -May) Lansing: $150 plus bus fee Frankenmuth: $100 plus bus fee $450/2-hours, $100 ea add'! hr $450/2-hours, $100 ea add'I hr $350/2-hours, $75 ea add'I hr $200/2-hours, $100 2nd activity same site, $50 extra hr fee. $50/hour, $25 ea add'I hour $350/2-hours, $75 ea add'! hr 5/story (45 mins), $50 ea add'I show (same site & dav) N/A $200/2-hours, $50 ea add'I hr z 2' /day in OC, $350/day Government rate, $500/day outside OC, $700/day Port Huron $275/2-hours, $50 ea add'I hr N/Al _ N/A 10/person N/A N/A N/A 30x50 - $600/day 20x40 - $325/day 20x30 - $300/day 20x20 - $275/day 10x10 - $100/day 12x12 - $150/day $500/day (2-speakers, mixer CD players, staff $150/day (2-speakers, 1 amp, 1 microphone $300/ea $10/ea $2/ea $50/ea $100/8-hours 2011 NON-PROFIT DISCOUNTS All fees reflect rentals inside Oakland County unless stated otherwise (No discount on the $75 out of county fee) UNIT REGULAR FEE DISCOUNT FEE EXTRA HOUR Adventure Sports $200 $150 $50 Bleachers $225 $150 Bouncer $275 $200 $50 Bus $450 $350 $50 Climbing Tower $275 $200 $50 Festival Package I & II $450 $350 $100 Mini Package $350 $250 $75 Obstacle Course $350.0 $250 $75 Retro Games $200 $150 $50 Stage - (Regular Rate) $400 $300 • Stage - (Gov. Rate) $350 $250 • Stage - (out of County) $500 $400 • Fees above are base tees for standard 2 hours visits. An visits requesmig cxua hours will be at the normal hourly rate. ALL discounts will only be given to Sol C-3 Non -profits and we must receive documentation for it. 9 G-17 NATURE CENTER FEES AND CHARGES —Revised 11/11 PUBLIC INTERPRETIVE PROGRAMS (Fees vary) $2 to $5.00/person* ($2/person added to all programs winter 2012 per SW) MINI CLASSES (Fees vary) $10.00 to $25/person* BIRTHDAY PARTIES Minimum of 10, maximum of 18 children $8.00/child (minimum $80) Birthday Child free Cancellation of less than 7 days prior to appointment $25.00 Non-refundable deposit due 10 days prior to appointment $25.00 FIELD TRIPS (Oct 2001 $] fee initiated, Jan. 2012 $2 fee) $2/person* (minimum $15) Other charges beyond the $1/person are: Making apple cider $ .25/taster (minimum $5/class) Tracks on T-shirts $ 1.00/printer Maple tasting $ .50/taster (minimum $5/class) Making butter $ 5.00/class Snowshoe Class $ 1.00/user Geocaching field trips $2/person (minimum $20) SCOUT BADGE DAYS ($1/person added effective fall 2002 per SW, All badge days except geology badge day $4.00/scout $2.00/adult Geology badge days ($6 effective Jan. 2012) $6.00/scout $2.00/adult STARLAB At Nature Center: first presentation $100.00 additional presentations $75.00 each Away from Nature Center: first presentation $200.00 additional presentations $75.00 each Program presented after regular Nature Center hours $50.00 extra Cancellation of less than 7 days prior to appointment $25.00 Out of county fee $40.00 extra NATURE DISCOVERY - OUTREACH For preschoolers: 30 minute program $75.00 For kids 5 and older: 45 minute program $75.00 Cancellation of less than 7 days prior to appointment $25.00 Out of county fee $40.00 extra CLASSROOM RENTAL (special arrangement only, contact supervisor) $30/hour AMPHITHEATER RENTAL Regular rate (weddings, services, etc.) - 4 hour rental $200.00 Rental for non-profit, governmental groups — 4 hour rental $125.00 Use of sound system $ 25.00 Cancellation of less than 30 days prior to appointment Forfeiture of rental fee *Children under 3 years old are free. No refunds for any money collected prior to program unless we cancel the program. Note: Field trips, badge, in-house starlabs, birthday part), leaders will be given an Education Day Pass to be copied Distributed to drivers. This dash -pass allows cars to use other aspects of the park on that day only. PIP participants Are allowed free entry, but are not provided an EDP. D:\$Data\shared data\WPDOCSUOYCE\NATURE CENTER FEES AND CHARGES.doe 9 G-18 Lyon Oaks Pricir tformation - 2011 Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change in Average (Rec-Cur) 2011 Golf Season -Range Fees/Annual Range Pass Small Bucket (one token) $3.50 $0.00 $3.50 $3.50 $0.00 $3.50 $0.00 Medium Bucket (two tokens) $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 Large Bucket (three tokens) $10.00 $0.00 $10.00 $10.00 $0.00 $10.00 $0.00 Bulk (ten tokens) $28.00 $0.00 $28.00 $28.00 $0.00 $28.00 $0.00 Annual Range Pass (Single) $450.00 $0.00 $450.00 $450.00 $0.00 $450.00 $0.00 Annual Range Pass (Household) $700.00 $0.00 $700,00 $700.00 $0.00 $700.00 $0.00 Annual Range Pass (Junior/ age:17 -) $350.00 $0.00 $350.00 1 $350.00 $0.00 $350.00 $0.00 2011 Golf Season/Rental Equipment Rental Clubs $25.00 $0.00 $25.00 $25.00 $0.00 $25.00 $0.00 Cart Cover (per person) $5.00 $0.00 $5.00 $5.00 9 G-19 Glen Oaks, Red Oaks, Springfield Oaks and White Lake Oaks Pricing Information - 2012 Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change in Average (Rec-Cur) GLG, RDG, SPG & WLG 2012 Golf Season/Rental Equipment Pull Cart $3.00 $0.00 $3.00 1 $3.00 j $0.00 Rental Clubs $5.00 $0.00 $5.00 $5.00 $0.00 $5.00 $0.00 Cart Cover (per person) $5.00 $0.00 $5.00 $5.00 $0.00 $5.00 $0.00 9 G-20 Red Oaks Golf Course Pricing Information - 2012 I Base Rate Info: Minimum- n / 9-hole $9 / 18-hole Maximum - $10 / le , $15 / hole Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change in Average (Rec-Cur) RDG 2012 Golf Season/Golf Carts(Open thru November 2) 9-Hole Cart (per person) $9.00 $0.00 $9.00 $9.00 $0.00 $9.00 $0.00 9-Hole Cart Junior (per person) $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 9-Hole Cart Senior (per person) $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 9-Hole League Cart (per person) $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 X9-Hole Cart (per person) $5.00 $0.00 $5.00 $5.00 $0.00 $5.00 $0.00 X9-Hole Cart Junior (per person) $3.00 $0.00 $3.00 $3.00 $0.00 $3.00 $0.00 X9-Hole Cart Senior (per person) 1 $3.00 $0.00 $3.00 1 $3.00 1 $0.00 1 $3.00 $0.00 RDG 2012 Golf Season/Golf Carts(November 3 thru Close) 9-Hole Cart (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 9-Hole Cart Junior (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 9-Hole Cart Senior (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 9-Hole League Cart (per person) $7.00 $0.00 $7.00 N/A $0.00 N/A N/A X9-Hole Cart (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 X9-Hole Cart Junior (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 X9-Hole Cart Senior (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 9 G-21 Glen Oaks, Springfield Oaks and White Lake Oaks Pricing Information 2012 Base Rate Info: Minimum. $3 / 9-hole, $9 / 18-hole Maximum - $10 / 9-hole, $15 / 18-hole Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change in Average (Rec-Cur) GLG,SPG & WLG 2012 Golf Season/Golf Carts (Open thru November 2) 9-Hole Cart (per person) $9.00 $0.00 $9.00 $9.00 $0.00 $9.00 $0.00 9-Hole Cart Junior (per pers $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 9-Hole Cart Senior (per pers $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 9-Hole League Cart (per per $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 X9-Hole Cart (per person) $4.00 $0.00 $4.00 $4.00 $0.00 $4.00 $0.00 X9-Hole Cart Junior (per pe $3.00 $0.00 $3.00 $3.00 $0.00 $3.00 $0.00 X9-Hole Cart Senior (per pe $3.00 $0.00 $3.00 $3.00 $0.00 $3.00 $0.00 18-Hole Cart (per person) $13.00 $0.00 $13.00 $13.00 $0.00 $13.00 $0.00 18-Hole Cart Junior (per per $10.00 $0.00 $10.00 $10. 00 $0.00 $10.00 $0.00 18-Hole Cart Senior (per pe $10.00 $0.00 $10.00 1 $10.00 $0.00 $10.00 $0.00 GLG,SPG & WLG 2012 Golf Season/Golf Carts (Nov 3 thru Close) 9-Hole Cart (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 9-Hole Cart Junior (per pers $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 9-Hole Cart Senior (per pers $4.00 $0. 00 $4.00 $5.00 $0.00 $5.00 $1.00 9-Hole League Cart (per per $7.00 $0.00 $7.00 N/A $0.00 N/A N/A X9-Hole Cart (per person) $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 X9-Hole Cart Junior (per pe $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 X9-Hole Cart Senior (per pe $4.00 $0.00 $4.00 $5.00 $0.00 $5.00 $1.00 18-Hole Cart (per person) $8.00 $0.00 $8.00 $10.00 $0.00 $10.00 $2.00 18-Hole Cart Junior (per per $8.00 $0.00 $8.00 $10.00 $0.00 $10.00 $2.00 18-Hole Cart Senior (per pe $8.00 $0.00 $8.00 $10.00 $0.00 $10.00 $2.00 9 G-22 Red Oaks Pricing Information - 2012 Base Rate Info: Minimum- $5/9-hole Maximum - $20 / 9-hole, Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change in Average (Rec•Cur) RDG 2012 Spring Rates (Open - May 11) & Fall Rates (October 1 - November 2) Twilight, After 4 pm* $6.00 $0.00 $6.00 $8.00 $0.00 $8.00 $2.00 9-Hole Weekday $9.00 $0.00 $9.00 $10.00 $0.00 $10.00 $1.00 9-Hole Weekday, Junior $6.00 $0.00 $6.00 $7.00 $0.00 $7.00 $1.00 9-Hole Weekday, Senior $6.00 $0.00 $6.00 $7.00 $0.00 $7.00 $1.00 9-Hole Weekday,Net Gen $7.00 $0.00 $7.00 $8.00 $0.00 $8.00 $1.00 9-Hole Weekend/Holiday $11.00 $0.00 $11.00 $12.00 $0.00 $12.00 $1.00 9-Hole Wknd/Hol Net Gen $9.00 $0.00 $9.00 $12.00 $0.00 $12.00 $3.00 X9-Hole Weekday $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 X9-Hole Weekday,Junior $6.00 $0.00 $6.00 $6.00 $0.00 $6.00 $0.00 X9-Hole Weekday, Senior $6.00 $0.00 $6.00 $6.00 $0.00 $6.00 $0.00 X9 Hole Weekday, Net Gen $5.00 $0.00 $5.00 $5.00 $0.00 $6.00 $0.00 X9-Hole Weekend/Holiday $11.00 $0.00 $11.00 $12.00 $0.00 $12.00 1 $1.00 X9-Hole Wknd/Hol Net Gen $9.00 $0,00 $9.00 $12.00 $0.00 $12.00 $3.00 RDG Summer Rates (May 12 - October 2) Twilight, After 4 pm* $11.00 $0.00 $11.00 $11.00 $0.00 $11.00 $0.00 9-Hole Weekday $13.00 $0.00 $13.00 $13.00 $0.00 $13.00 $0.00 9-Hole Weekday, Junior $10.00 $0.00 $10.00 $10.00 $0.00 $10.00 $0.00 9-Hole Weekday, Senior $10.00 $0.00 $10.00 $10.00 $0.00 $10.00 $0.00 9-Hole Weekday, Net Gen $11.00 $0.00 $11.00 $11.00 $0.00 $11.00 $0.00 9-Hole Weekend/Holiday $18.00 $3.00 $16.50 1 $15.00 $0.00 $15.00 -$1.50 9-Hole Wknd/Hol Net Gen $13.00 $0.00 $13.00 $15.00 $0.00 $15.00 $2.00 X9-Hole Weekday $10.00 $0.00 $10. 00 $10.00 $0.00 $10.00 $0.00 X9-Hole Weekday, Junior $7.00 $0.00 $7.00 $8.00 $0.00 $8.00 $1.00 X9-Hole Weekday, Senior $7.00 $0.00 $7.00 $8.00 $0.00 $8.00 $1.00 X9-Hole Weekday,Net Gen $8.00 $0.00 $8.00 $8.00 $0.00 $8.00 $0.00 X9-Hole Weekend/Holiday $18.00 $3.00 $16.50 1 $15.00 $0.00 $15.00 -$1.50 X9-Hole Wknd/Hol Net Gen $13.00 1 $0.00 1 $13.00 $15.00 1 $0.00 1 $15.00 $2.00 RDG Winter Rates (November 3 - Close) Twilight, After 4 pm* $5.00 $0.00 $5.00 $8.00 $0.00 $8.00 $3.00 9-Hole Weekday $7.00 $0.00 $7.00 $10.00 $0.00 $10,00 $3.00 9-Hole Weekday, Junior $5.00 $0.00 $5.00 $7.00 $0.00 $7.00 $2.00 9-Hole Weekday, Senior $5.00 $0.00 $5.00 $7.00 $0.00 $7.00 $2.00 9-Hole Weekday, Net Gen $5.00 $0.00 $5.00 $8.00 $0.00 $8.00 $0.00 9-Hole Weekend/Holiday $7.00 $0.00 $7.00 1 $10.00 $0.00 $10.00 $3.00 9-Hole Wknd/Hol Net Gen $7.00 $0.00 $7.00 $10.00 $0.00 $10.00 $3.00 X9-Hole Weekday $7.00 $0.00 $7.00 $7.00 $0.00 $7.00 $0.00 X9-Hole Weekday, Junior $5.00 $0.00 $5.00 $6.00 $0.00 $6.00 $1.00 X9-Hole Weekday, Senior $5.00 $0.00 $5.00 $6.00 $0.00 $6.00 $1.00 X9 Hole Weekday, Net Gen $5.00 $0.00 $5.00 $5.00 $0.00 $5.00 $0.00 X9-Hole Weekend/Holiday 1 $7.00 $0.00 $7.00 $10.00 $0.00 $10.00 $3.00 X9-Hole Wknd/Hol Net Gen $7.00 $0.00 $7.00 $10.00 $0.00 $10.00 $3.00 All Twilight Rates are effective at the proposed time or after league play,whichever is later. 9 G-23 Cart Rental Not Included in Prices Glen Oaks, Springfield Oaks and White Lake Oaks Pricing Information - 2012 Base Rate Info: Minimum- / 9-hole, J 18-hole Maximum - $20 / 9-hole, $30 J 18-hole Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change In Average IRec-Cur) GLG,SPG & WLG 2012 Spring Rates (Open - May 11) & Fall Rates (October 1- November 2) 18-Hole Weekday $16.00 $0.00 $16.00 $17.00 $0.00 $17.00 $1.00 18-Hole Weekday, Junior $12.00 $0.00 $12.00 $13.00 $0.00 $13.00 $1.00 18-Hole Weekday, Senior $12.00 $0.00 $12.00 $13.00 $0.00 $13.00 $1.00 18-Hole Weekday,Net Gen $12.00 $0.00 $12.00 $13.00 $0.00 $13.00 $1.00 18-Hole Weekend/Holiday $20.00 $0.00 $20.00 $22.00 $0.00 $22.00 $2.00 18-Hole, After 2 pm $20.00 $0.00 $20.00 $22.00 $0.00 $22.00 $2.00 18-Hole Weekend,Net Gen $16.00 $0.00 $16.00 $22.00 $0.00 $22.00 $6.00 9 -Hole Twilight, After 4 pm* $6.00 $0.00 $6.00 $8.00 $0.00 $8.00 $2.00 9-Hole Weekday $9.00 $0.00 $9.00 $11.00 $0.00 $11.00 $2.00 9-Hole Weekday, Junior $6.00 $0.00 $6.00 $8.00 $0.00 $8.00 $2.00 9-Hole Weekday, Senior $6.00 $0.00 $6.00 $8.00 $0.00 $8.00 $2.00 9-Hole Weekday,Net Gen $7.00 $0.00 $7.00 $9.00 $0.00 $9.00 $2.00 9-Hole Weekend/Holiday 1 $11.00 1 $0.00 $11.00 $13.00 1 $0.00 $13.00 $2.00 9-Hole Wknd/Hol Net Gen 1 $9.00 1 $0.00 $9.00 $13.00 $0.00 $13.00 $4.00 GLG,SPG & WLG 2012 Summer Rates (May 12 - September 30) 18-Hole Weekday $21.00 $0.00 $21.00 $21.00 $0.00 $21.00 $0.00 18-Hole Weekday, Junior $17.00 $0.00 $17.00 $17.00 $0.00 $17.00 $0.00 18-Hole Weekday, Senior $17.00 $0.00 $17.00 $17.00 $0.00 $17.00 $0.00 18-Hole Weekday, Net Gen $17.00 $0.00 $17.00 $17.00 $0.00 $17.00 $0.00 18-Hole Weekend/Hol.: Op $30.00 $6.00 $27.00 $30.00 $6.00 $27.00 $0.00 18-Hole Weekend/Hol.: 2 p $22.00 $0.00 $22.00 $24.00 $0.00 $24.00 $2.00 18-Hole Weekend/Net Gen $20.00 $0.00 $20.00 $24.00 $0.00 $24.00 $4.00 9-Hole Twilight, After 4 pm* $11.00 $0.00 $11.00 $11.00 $0.00 $1 1.00 $0.00 9-Hole Weekday $13.00 $0,00 $13.00 $13.00 $0.00 $13.00 $0.00 9-Hole Weekday, Junior $10.00 $0.00 $10. 00 $10.00 $0.00 $10.00 $0.00 9-Hole Weekday, Senior $10.00 $0.00 $10.00 $10.00 $0.00 $10.00 $0.00 9-Hole Weekday/Net Gen $11. 00 $0,00 $11. 00 $11.00 $0.00 $11.00 $0.00 9-Hole Weekend/Holiday 1 $15.00 $0.00 $15.00 1 $15.00 $0.00 1 $15.00 1 $0.00 9-Hole Wknd/Hol Net Gen $13.00 $0.00 $13.00 $15.00 $0.00 1 $15.00 $2.00 GLG,SPG & WLG 2012 Winter rates (November 3 until close) 18-Hole Weekday $14.00 $0.00 $14.00 $17.00 $0.00 $17.00 $3.00 18-Hole Weekday, Junior $10.00 $0.00 $10.00 $13.00 $0.00 $13.00 $3.00 18-Hole Weekday, Senior $10.00 $0.00 $10.00 $13.00 $0.00 $13.00 $3.00 18-Hole Weekday,Net Gen $14.00 $0.00 $14.00 $13.00 $0.00 $13.00 $1.00 18-Hole Weekend/Hol.: Op $14.00 $0.00 $14.00 $17.00 $0.00 $17.00 $3.00 18-Hole Weekend/Hol.: 2 p $14.00 $0.00 $14.00 $17.00 $0.00 $17.00 18-Hole Wknd/Hol Net Gen $14.00 $0,00 $14.00 $13.00 $0.00 $13.00 $1.00 9-Hole Twilight, After 4 pm* $5.00 $0.00 $5.00 $8.00 $0.00 $8.00 $3.00 9-Hole Weekday $7.00 $0.00 $7.00 $11.00 $0,00 $11.00 $4.00 9-Hole Weekday, Junior $5.00 $0.00 $5.00 $8.00 $0.00 $8.00 $3.00 9-Hole Weekday, Senior $5.00 $0.00 $5.00 $8.00 $0.00 $8.00 $3.00 9-Hole Weekday,Net Gen $7.00 $0.00 $7.00 $9.00 $0.00 $9.00 $2.00 9-Hole Weekend/Holiday 1 $7.00 1 $0.00 $7.00 1 $11.00 $0.00 $11.00 $4.00 y-nUle VVKna/t-lol Net Gen Z5/.00 $0.00 $7.00 $9.00 $0.00 $9.00 $2.00 * All Twilight Rates are effective at the proposed time or after league play, whichever is later. 9 G-24 Cart Rental Not Included in Prices Lyon Oaks Pricin `ormation - 2011 Base Rate Info: Minimum- $12 / 9-hole, $20 / 18-hole Maximum - $35 / 9-hole, $65 / 18-hole Current Regular Rate Current O.C. Discount Current Average Price Recommend Regular Rate Recommend O.C. Discount Recommend Average Price Change in Average (Rec-Cur) 2012 Spring Rates (Open - May 11) & Fall Rates (October 1 - Close) 18-Hole Weekday (Mon - Fri) $35.00 $0.00 $35.00 $35.00 $0.00 $35.00 $0.00 18-Hole Weekday, Junior $25.00 $0.00 $25.00 $25.00 $0.00 $25.00 $0.00 18-Hole Weekday, Senior $29.00 $0.00 $29.00 $29,00 $0.00 $29.00 $0.00 18-Hole Weekend/Holiday $40.00 $0.00 $40.00 $40.00 $0.00 $40.00 $0.00 18-Hole, After 2 pm $25.00 $0.00 $25.00 $25.00 $0.00 $25.00 $0.00 Twilight, After pm $19.00 $0.00 $19.00 $19.00 $0.00 $19.00 $0.00 9-Hole Weekday $25.00 $0.00 $25.00 $25.00 $0.00 $25.00 $0.00 9-Hole Weekday, Junior $15.00 $0.00 $15.00 $15.00 $0.00 $15.00 $0.00 9-Hole Weekday, Senior $19.00 $0.00 $19.00 $19.00 $0.00 $19.00 $0.00 9-Hole Weekend/Holiday $30.00 $0.00 $30.00 $30.00 $0.00 $30.00 $0.00 2011 Summer Rates (May 12 - September 30) 18-Hole Weekday (Mon - Fri) $46.00 $0.00 $46.00 $48.00 $0.00 $48.00 $2.00 18-Hole Weekday, Junior $25.00 $0.00 $25.00 $25.00 $0.00 $25.00 $0.00 18-Hole Weekday, Senior (M-F before Noon) $35.00 $0.00 $35.00 $35.00 $0.00 $35.00 $0.00 18-Hole Weekend/Hol.: Open - Noon $62.00 $6.00 $59.00 $64.00 $6.00 $61.00 $2.00 18-Hole Weekend/Hol.: Noon -4:20 pm $56.00 $0.00 $56.00 $45.00 $0.00 $45.00 -$11.00 18-Hole Weekday, After 2 pm $35.00 $0.00 $35.00 $38.00 $0.00 $38.00 $3.00 Twilight Weekend, After 4:30 pm $35.00 $0.00 $35.00 $29.00 $0.00 $29.00 -$6.00 Twilight Weekday, After 6 pm $27.00 $0.00 $27.00 $27.00 $0.00 $27.00 $0.00 9-Hole Weekday $28.00 $0.00 $28.00 $29.00 $0.00 $29.00 $1.00 9-Hole Weekday, Junior $15.00 $0.00 $15.00 $15.00 $0.00 $15.00 $0.00 9-Hole Weekday, Senior $21.00 $0.00 $21.00 $21.00 $0.00 $21.00 $0.00 9-Hole Weekend/Holiday $37.00 $3.00 $35.50 $38.00 1$3.00 $36,50 $1.00 9-Hole, After 12 pm $28.00 $0.00 $28.00 $29.00 $0.00 $29.00 $1.00 9 G-25 Cart Rental Included in Prices Oakland County Parks - Golf Revenue per 18 Hole Equivalent 2011 18 Hole Equivalent Rounds GLG LYG RDG SPG WLG 25,748 24,577 9,750 22,162 22,812 Total 105,048 2011 Revenue $3,775,616 Average Revenue $36 per Round 2011 Subsidy $980,227 Total Additional 27,273 Rounds to eliminate Subsidy 9 G-26 Oakland County Parks - Golf Revenue per 18 Hole Equivalent 2011 18 Hole Equivalent Rounds GLG �— 25,748 2011 Revenue Average Revenue per Round 2011 Subsidy Total Additional Rounds to eliminate Subsidy $935,210 $36 $151,489 4,171 9 G-27 Oakland County Parks - Golf Revenue per 18 Hole Equivalent 2011 18 Hole Equivalent Rounds LYG 24,577 2011 Revenue Average Revenue per Round 2011 Subsidy Total Additional Rounds to eliminate Subsidy 1 $1,152,673 $47 $372,450 7,941 9 G-28 Oakland County Parks - Golf Revenue per 18 Hole Equivalent 2011 18 Hole Equivalent Rounds RDG 9,750 2011 Revenue Average Revenue per Round 2011 Subsidy Total Additional Rounds to eliminate Subsidy 1 $303,968 $31 $323,422 10,374 9 G-29 Oakland County Parks - Golf Revenue per 18 Hole Equivalent 2011 18 Hole Equivalent Rounds SPG 22J62 2011 Revenue Average Revenue per Round 2011 Subsidy Total Additional Rounds to eliminate Subsidy $660,495 $30 1,739 9 G-30 Oakland County Parks - Golf Revenue per 18 Hole Equivalent 2011 18 Hole Equivalent Rounds WLG 22,812 2011 Revenue Average Revenue per Round 2011 Subsidy Total Additional Rounds to eliminate Subsidy $723,270 $32 $81,045 2,556 9 G-31 2012 Pricinb xconunendations and Justifications Red Oaks GC Oaks GC White Lake Oaks GC 2011 Amended -green fees 276,000 —Springfield 475,000 553 000 2011 Actual- green fees 200,000 400,000 453,000 Difference 76 000 75 000 (100,000) 2011 Amended- cart rental fees 92 500 255,000 220,000 2011 Actual- cart rental fees 81,500 214000 200,000 Difference Combined 2011 green fees and cart rental difference 11,000 (87,000) 41,000 (116,000) 20,000 (120,000) 2011 Month 6 Actual green fees 2010 Month 6 Actual green fees $0 $3 800 %411,500 $0 $35,000 2011 Month 6 Actual cart rental fees 2010 Month 6 Actual cart rental fees Combined 2010 green fees and cart rental fees - $0 $500 $4,300 $0 $16,500 $58,000 $0 $17,500 $52,500 Showing earned revenue for 2010 that was unearned during the 2011 season due to $4,300 $58,000 inclement weather resulting in a late START date of April 1. 2011 Player Count (18H Equivalent) Note: Information provided thru Rec Trac reporting. 10915 (16% of total play is on Sunday) 22,941 (18% of total play or 36% combined is on Saturday and Sunday) 23,535 (Nearly 21% of total play is on Sunday) Special circumstances Red Oaks was closed and then reopened for 3 years and then closed down again in 2009 for a full season (+) It takes Lost one (1) PM league in 2011 due to the pricing and service in the clubroom. Lost (2) PM leagues in 2011 due to league members unhappy with the new clubroom being utilized for banquets that exceed a certain approx. 3 years to become reestablished. number; resulting in the displacement of golfers to the pro - Three (3) of the leagues prior to the closing of the course in shop or limited area on the outside patio. Menu is also limited under these circumstances. 9 G-32 2009 did not return Rate changes since the reorganization Did not offer scheduled Spring Did not offer scheduled Spring and Did not offer scheduled Spring and and Fall rates prior to 2010. Fall rates prior to 2010. Fall rates prior to 2010. Rates were not reduced until Rates were not reduced until Nov Rates were not reduced until Nov Nov 1 1 1 Did not have tiered pricing on the Did not have tiered pricing on the weekends prior to 2010. weekends prior to 2010. Loyalty Program Will discontinue until we are able to control and manage the program more efficiently thru Rec Trac. The a er Lo al Cards will not be issued in 2011 and the last date for redemption is June 30, 2011 Pricing Recommendation Do away with the Net -Gen On weekends do away with the On weekends do away with the Discount on Weekends. "After 2PM" 18 hole pricing and "After 2PM" 18 hole pricing and charge the same amount charge the same amount Need to increase number of regardless of the time of day. regardless of the time of day. players as opposed to (Resulting in a $3 increase). (Resulting in a $3 increase). increasing rates. Do away with the Net -Gen Do away with the Net -Gen Discount on Weekends. Discount on Weekends. Retain and increase the Spring and Retain and increase the Spring and Fall Rates and do away with the Fall Rates and do away with the Winter Rates. Maintain the Fall Winter Rates. Maintain the Fall Rates thru the close of the season Rates thru the close of the season and on Nov 3 extend the weekday, and on Nov 3 extend the weekday, senior and junior rates to the senior and junior rates to the weekends. Weekend rates then weekends. Weekend rates then become N/A. become N/A. 9 G-33 COURSE COMPARISONS - NOTE: 2011 Prices during peak. Currently, golf courses are not open for the 2012 season and do not have the 2012 fees posted. 2011 Rate Comparison - GLG C `e WeeKand 18 Weekend 9 Weekday 18 INeekday9 Senior Whispering Willows 23.5 16.5 21 15.5 20 Fox Creek 23.5 16.5 21 15.5 20 Farmington Hills 34 21 31 19 31 Copper Creek 18 13 same Shenandoah 57 34 39 27 29 Lincoln Hills 26 14.5 26 14.5 n/a Evergreen Hills 20 14.5 18 5 n/a Beech Woods 18 12.5 16.5 11.5 n/a Rackham 36 20 26 20 17 Glen Oaks 24 15 21 13 17 2011 Rate Comparison - LYG Course ; Weekend 18 ` ,Weekend 9 Weekday 18 Weekday;9 Senior _.. .. . The Orchards 70 40 58 35 38 Sheppard's Hollow 80 45 65 33 None Coyote Preserve 55 35 40 25 29 Bay Pointe 57 37 42 27 29 Fieldstone 60 35 56 33 35 Moose Ridge 55 35 45 25 n/a Majestic 59 None 50 None 35 G i Fox 60 35 50 30 n/a Pheasant Run 55 30 45 30 32 Lyon Oaks 56 34 46 28 35 Red Oaks Course: ,w Weekend.9 ' Weekday 9 Senior Brentwood 15 14.5 11 Evergreen 19 18 11 Hampton 15 14 10 Lincoln Hills 26 14.5 Not available at this time Normandy 20 17 13 Royal Oak 21 18 14 Red Oaks 15 1 13 1 10 SPG/WLG Includes Cart Fees Course . Weekend 18: Weekend 9 Weekda 18 Weekday, enior 9 Senior 18 Brentwood 45 30 35 25 15 27 Fountain's 26 19 24 17 10 20 Heather Highlands 32 20 27 19 Not available Not available at this time at this time Hi:.id Hills 23 14 20 13 Not available Not available at this time at this time Indian Springs 26 17 22 14 Not available Not available at this time at this time Pontiac CC 30 18 20 12.5 11 17 Springfield Oaks & White Lake Oaks 24 15 21 T-13 10 17 9 G-34 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 AGENDA ITEM No. 9 H PLANNING To: Chairman Fisher and Commission Members From: Melissa Prowse — Business Representative for Resource Development; Becky Stepp — Project Advisor for Resource Development Submitted: January 26, 2012 Subject: Resolution in Support for the Donation of Refrigerator to Forgotten Harvest INTRODUCTION AND HISTORY Donation Description: 15 Refrigeration units have been targeted for removal and replacement as part of an energy efficiency audit. Staff has partnered with FM&O to secure a grant to support the replacement of several units. Forgotten Harvest, an Oakland County -based food rescue organization has expressed interest in all 15 of the units and has requested that a donation be considered by the Parks Commission. Alternative Actions: OCPR staff has contacted with OC Purchasing, Fiscal Services, FM&O Central Services (auction) and Corporation Council to consider the alternative actions regarding the disposal of the units • Disposal as refuse or recycling — Not recommended as this action would require the evacuation of refrigerant, door removal, transport, and transfer fee • Disposal by bid contract — Not recommended due to the amount of administrative staff time in the bid process • Disposal by auction — Not preferred by staff due to the space, staff time and equipment costs invested in the removal, storage, and transport of the units for auction (relative to the amount of money recouped through the auction process). Partnership Value: OCPR is currently exploring a partnership with Forgotten Harvest (a food rescue organization) to expand the donation of perishable food to needy residents of Southeast Michigan. This effort supports OCPR mission to promote healthy lifestyles while promoting awareness of the OCPR Brand in supporting Quality of Life. • Forgotten Harvest is a non-profit organization that is working with OCPR staff to: o Maximize the amount of produce grown at Springfield Oaks Community Service Garden while reducing OCPR costs o Create opportunities for food donation from the Waterford Greenhouse Community Garden o Encourage the donation of food from OCPR vendors including Oaks Management and future concessionaires (to create a tax value for private business while reducing disposal fees) o Encourage the donation of food from vendors at the Oakland County Farmers Market • Forgotten Harvest would assume the responsibility of removing the refrigeration units at no cost to OCPR. • Forgotten Harvest is working with local businesses and trade schools to recondition the units for use in food rescue program. • By improving the capability of local food distribution centers to refrigerate perishable items, this donation could help expand the capacity of Forgotten Harvest to utilize the full value of the partnership with OCPR and OC Communit Corrections, STAFF RECOMMENDATION Staff recommends that the Commission approve the attached resolution to enable the donation of 15 refrigeration units to Forgotten Harvest. MOTION love to approve the attached resolution in support of the donation of refrigeration units to Forgotten Harvest. 9H-1 RESOLUTION DONATION OF REFRIGERATION UNITS TO FORGOTTEN HARVEST WHEREAS, the Oakland County Parks and Recreation Commission partnered with Oakland County Facilities Maintenance and Operations (FM&O) to secure a grant to support the replacement of several refrigeration units; and WHEREAS, the Oakland County Parks and Recreation Commission has 15 refrigeration units targeted for removal and replacement as part of an energy efficiency audit; and WHEREAS, OCPR staff contacted Oakland County Purchasing, Fiscal Services, FM&O, and Corporation Counsel to consider alternatives regarding the disposal of the units; and WHEREAS Forgotten Harvest, an Oakland County -based food rescue organization, has expressed interest in all 15 of the units; and WHEREAS, the Oakland County Parks and Recreation Commission is exploring a partnership with Forgotten Harvest, a non-profit organization, to expand the donation of perishable food to needy residents of Southeast Michigan, including: • Maximize the amount of produce grown at Springfield Oaks Community Service Garden while reducing OCPR costs; • Create opportunities for food donation from the Waterford Oaks Greenhouse Community Garden • Encourage the donation of food from OCPR vendors including Oak Management and future concessionaires • Encourage the donation of food from vendors at the Oakland County Farmers Market; and WHEREAS, this effort supports the Oakland County Parks and Recreation Commission's mission to promote healthy lifestyles while promoting awareness of the OCPR brand in supporting quality of life; and WHEREAS, Forgotten Harvest would assume the responsibility of removing the refrigeration units at no cost to the Oakland County Parks and Recreation Commission; and WHEREAS, Forgotten Harvest is working with local businesses and trade schools to recondition the units for use in food rescue programs; and WHEREAS, this donation could assist with expanding the capacity of Forgotten Harvest to utilize the full value of the partnership with the Oakland County Parks and Recreation Commission and Oakland County Community Corrections, by improving the capability of local food distribution centers to refrigerate perishable items; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners approves the donation. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommend the Oakland County Board of Commissioners approve and authorize the donation of 15 refrigeration units to Forgotten Harvest. Moved by_ Supported by Date: 9 H - 2 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 1, 2012 AGENDA ITEM No. J I PLANNING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning Submitted: January 26, 2012 Subject: Master Planning Update to Commission INTRODUCTION AND HISTORY A brief history of Commission review to date: Date Description Action November 9, 2011 Staff presented the preliminary draft of the Commission directed staff to develop a Commission Meeting Waterford Oaks Master plan for review and Preliminary Business Plan in conjunction with comment. the Waterford Oaks Master Plan. January 11, 2012 Staff presented revised draft of the Waterford Commission accepted draft Waterford Oaks Commission Meeting Oaks Master Plan and preliminary draft of Five- Master Plan and preliminary draft of Five -Year Year Parks and Recreation Master Plan. Parks and Recreation Master Plan for review Graphic model of OCPRC master planning and directed staff to prepare Request for process was presented and discussed by Qualifications for planning consultant to assist Commission. staff with developing service portfolio and cost recovery targets. STAFF RECOMMENDATION Planning staff is developing a Request for Qualifications for planning consultant services. A summary of the project is attached (Attachment A). Analysis of park finances and development of cost recovery projections continues in partnership with Fiscal Services. Update is attached (Attachment B). Staff is ready to solicit public comment on the draft Waterford Oaks Master Plan and its facility concepts in mid - February. See attached description of overall Master Plan public input process (Attachment C). Highlighted cell in the table shows the next step in the public input process for the Waterford Oaks Master Plan. Development of the Five -Year Parks and Recreation Master Plan continues. The Red Oaks Master Plan is also in progress. Commissioners are welcome to provide comments or questions regarding the draft Waterford Oaks Master Plan and preliminary draft of Five -Year Parks and Recreation Master Plan. MOTION love to grant Concept Approval of the draft Waterford Oaks Master Plan, thereby allowing staff to commence public comment on the master plan facility concepts. 9I-1 ATTACHMENT A: SUMMARY PROJECT DESCRIPTION REQUEST FOR QUALIFICATIONS FOR PLANNING CONSULTANT SERVICES Prepared by Donna Folland, Project Advisor for Planning, January 23, 2012 Description of Service Portfolio Project As part of the ongoing master planning process, Oakland County Parks and Recreation Commission (OCPRC) staff is developing a comprehensive service portfolio. The purpose of the service portfolio is to identify and categorize the various park and recreation services, assess the degree of public benefit and develop cost recovery targets for each service. Cost recovery targets will be developed through a transparent process that involves staff, Commission, partners and the public. The service portfolio will have additional functions, including the determination of market position and pricing strategies for each service. The ultimate goal of developing the service portfolio is to assist OCPRC to increase the level of service provided to the residents of Oakland County, while improving overall cost recovery and long-term financial sustainability of the entire park system. Service portfolio work products will be incorporated into the five-year parks and recreation master plan, park master plans, and facility business plans. Purpose of Planning Consultant Assistance OCPRC is seeking pre -qualified planning consultant(s) to advise and assist staff, as needed, on the various assessments and analyses required for the service portfolio project. Experience with park and recreation agencies similar to OCPRC and evidence of the products from projects similar to OCPRC's service portfolio project will be required. Selected consultant(s) may be asked to assist staff with presentation of process and resulting work products to the Parks Commission. 91-2 ATTACHMENT B: UPDATE TO OAKLAND COUNTY PARKS AND RECREATION COMMISSION Development of Service Portfolio and Cost Recovery Projections /Targets for Waterford Oaks with Timeframes Prepared by Donna Folland — Project Advisor for Planning, January 18, 2012 Product A B C D Current Conditions Projections Cost Recovery Targets - Park Cost Recovery Targets - OCPRC February through May —Historical February through May — Revenue February through May — Assumed February through March — Develop and current revenue, expense and and incremental cost impact of baseline goal to improve cost 'Request for Qualifications' and cost recovery. Data analysis will master plan -recommended recovery percentages each year. secure blanket contract for start with 2009 Fiscal Services data. improvements. Initial review will planning consultant services. February— Expand existing consider capital improvements only In the initial review, a cost recovery >1 analyses to consider staff counts for and will consider fall -off of current annual percentage point March through August — Conduct abudget centers. depreciation expense. Further improvement of 1.5 points will be cost recovery analysis and Need to Add — Further analysis of analyses will test the sensitivity of targeted. This will be adjusted as complete service portfolio for indirect costs, including cost recovery percentages to OCPRC cost recovery targets are OCPRC with assistance of planning administration (ADM), recreational capital and operational developed (Column D) consultant. programming (RPS), and facilities improvements. maintenance (FM) = February —All services except February —All services except for February — All services except for September — Adapt preliminary o (u facility rentals facility rentals facility rentals cost recovery targets (Column C) to v .L March —Facility rentals March —Facility rentals March — Facility rentals move toward new OCPRC cost v a '^ recovery targets DONE — Current budget centers February through May —calculate February through May —calculate September —calculate as an Proposed budget centers: as an aggregate of services within as an aggregate of services within aggregate of services within each April — Greenhouse each budget center each budget center budget center aco May — County Market ° DONE —see Waterford Oaks Master February through May —calculate February through May —calculate September — calculate as an Jg L Plan as an aggregate of the budget as an a re ate of the budget aggregate g aggregate of the budget centers a February — Update with staff centers centers counts September— Incorporate into Five- Cr Year Parks and Recreation Master 0 Plan as OCPRC-approved cost recovery targets 9I-3 ATTACHMENT C: UPDATE TO OAKLAND COUNTY PARKS AND RECREATION COMMISSION Master Plan Process — Public Input Prepared by Donna Folland — Project Advisor for Planning, January 20, 2012 A B C D E Public Forums Focus Groups Surveys Public Hearings Comment Cards, Social Media, and Other Input 10-Year Are conducted throughout Community Recreation Survey is Park Commission Meeting when Use social media to generate Strategic planning process used to help determine plan is considered for adoption interest in the process Master community need and is integrated Plan into plan 5-Year Community Recreation Survey is Park Commission Meeting when Use social media to generate Park and used to help determine plan is considered for adoption interest in the process Recreation community need and is integrated Plan into plan 10-Year Public forums are May be conducted with On -Line survey is conducted (with Park Commission Meeting when Use social media to generate Park conducted to help community leaders, an option to respond in person or plan is considered for adoption interest in the process Master determine community government agency by email) to gather responses to Plans need and are integrated partners and specific the facility concepts proposed by Integrate input from into plan interest groups the draft master plan. Results are comment cards and social integrated into a revised draft. media Facility Are conducted as needed Not required Comment cards and Business for specific facilities comments solicited via Plans social media are an important source of public input regarding specific facilities Project Certain grant proposals Parks Commission meeting when Comment cards and Funding may require public input annual budget is reviewed. comments solicited via and Grant in addition to formal social media are an Proposals public hearing Certain grant proposals (MNRTF important source of public and LWCF) require a public input regarding specific hearing at the Park Commission projects meeting when the proposal is approved for submission 9I-4 Planning/Natural Resources/ CIP/Major Maintenance Projects Quarterly Update Report Staff will be presenting the Major Maintenance projects and Capital Improvement projects that the Parks System is currently working on. CAMPING PPT FOR FEBRUARY 2012 COMMISSION MEETING Slide # Copy 1 Similar to I" slide in Golf Course ppt but with camping photo Copy: Oakland County Parks and Recreation Campgrounds Quality camping experiences since 1968 2 Mission slide from GC ppt, but with camping photo 3 OVERVIEW Photos of AO & GRO campgrounds This is an introductory/transition slide 4 Addison Oaks Park, Campground & Conference Center 1,140-acre Addison Oaks includes a Tudor -style mansion formerly owned by the Detroit industrialist Lawrence Buhl. The Conference Center an elegant and popular wedding venue. Addison Oaks Campground began operation in 1969. A summer day will find families camping, hiking, biking, fishing, boating, swimming and playing disc golf. The park is open year-round with camping from May -October and limited winter operations. Groveland Oaks Park & Campground 360-acre Groveland Oaks has a long tradition as a playground for campers and swimmers. OCP purchased the property, a resort called Paradise Campground, from the Matthews family in 1968. Windmill Island, featuring a quaint windmill cottage, was rented to brides and grooms and was accessible only by rowboat. Today the park is a favorite "close to home" camping destination from May — September. 5 ADDISON OAKS 1968 — Main park acquired, Buhl Estate 1970 — Camping begins 1991 — South 93 acres acquired 2003 — Campground expansion/renovation 2004 — Buhl Lake Trail paving 2005 — Addison Oaks East, 327 acres, acquired 2007 — Campground electrical renovation & gravel parking lot at Addison Oaks East 6 GROVELAND OAKS 1968 — Main park acquired from Dr. Matthews 1987 — Simpson Creed property (164 acres) acquired 1988 — Camping area E constricted 1989 — Concession/bathhouse building constructed 1995 — Campground renovations 2004 — Mini Golf course added 2006 — Thread Creek Trail improved and paved 7 STATISTICS (This is just an introductory/transition slide) S-9 ADDISON OAKS and GROVELAND OAKS 10B-1 Attendance comparisons 2007-2011 10 ADDISON OAKS REVENUE and EXPENSE TOTALS, 2007-2011 11-12 ADDISON OAKS REVENUE & EXPENSE CATEGORY BREAKDOWNS 13 ADDISON OAKS CONFERENCE CENTER REVENUE & EXPENSE TOTALS 14-15 ADDISON OAKS CONFERENCE CENTER REVENUE & EXPENSE BREAKDOWNS 16 GROVELAND OAKS REVENUE and EXPENSE TOTALS, 2007-2011 17-18 GROVELAND OAKS REVENUE & EXPENSE CATEGORY BREAKDOWNS 19 Addison Oaks and Groveland Oaks OPERATIONS (This is just an introductory/transition slide) 20 ADDISON OAKS 2008 and 2011 Staffing Comparison ACTUAL FILLED POSITIONS — WEEK OF JULY 4 Make Staffing charts similar to those in golf & wpk presentations POSITIONS CHARGED TO CONFERENCE CENTER — 2011 Small chart 21 GROVELAND OAKS 2008 and 2011 ACTUAL FILLED POSITIONS — WEEK OF JULY 4 Staffing chart similar to those in golf & wpk presentations 22 EVENTS Adventure Jam (could use climbing tower photo) King of Darkness Night Ski Jump Air Fair (hot air balloon photo) Fireworks Boo Bash Haunted Hallows 23 NOTEWORTHY... - "Groveland Oaks is the best public park we have been to in the 35 states and four provinces we have traveled. You have a gem that others should emulate." — Camper from the state of Washington - "Regards the Deer Management Program at Addison Oaks...By far, the Oakland County Parks' hunts are the best... well -planned, organized and managed... orientations... outstanding ... park personnel... outstanding... how well -maintained... whoever is in charge up there is doing a good job." -Robert H. Grant, Sterling Heights - "It's such a shame we lost the ash trees but I was very impressed with how you have planted new young trees. You have a very friendly staff too! -Camper from Romeo, HI 1 C � 24 RECOGNITION - Groveland Oaks first park in the state to achieve Michigan Turfgrass Environmental Stewardship Program certification - MRPA Innovative Program Award for Campground Recreation program - MRPA Community Service Award for Search & Recovery Team - MRPA Community Service Award — Paul Bailey for work on Addison Oaks Mountain Bike trails - MRPA Certificate of Merit for Groveland Oaks Boathouse Rental facility 25 Thank you and questions 10 B-3 EXECUTIVE OFFICER'S REPORT ITEM # 10 C 1. Park Access Permits to Commissioners: The 2012 HCMA/Oakland County Parks & Recreation Joint Annual Passes will be distributed at the meeting. Commissioners will also be provided the Parks Access Permit Request Form. 2. Communications and Marketing Update: -The Michigan Municipal League requested permission to reprint the "Top Strategies for a Successful Millage Campaign" article in its Review Magazine for March/April issue. Article was originally written by Desiree Stanfield for MRPA's PROfessional Magazine. •OCPR will be featured on the front cover of the 2012 Yellow Book when it debuts in March. There is no dollar value attached to this as the cover is never "sold". However, it generates free publicity as 814,500 books will be distributed covering a population of 1.1 million. -Submitted two Pro -Grammy Awards to MRPA: Outstanding Senior Program and Outstanding Intern -Provided talking points for Executive Officer Dan Stencil and County Executive L. Brooks Patterson for the MRPA Conference — Mr. Patterson is receiving the 2011 Local Elected Official Award. -Provided talking points for Mr. Patterson about Parks and Recreation for his State of the County address and OCPR's Awards, Kudos, Recognitions for the speech. -Provided photographs for front cover and copy about parks system for Oakland County Fiscal Services Division's annual financial report. 3. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 4. Activity Reports: We will be distributing the Activity Reports for January and February 2012 at the March 7, 2012 Commission meeting. 5. Food & Beverage Update: Pre -bid and site visits were completed on Friday, January 6. Proposals were due Thursday, January 19. Following the February 1 Commission meeting, the Committee will meet and will be conducting a vendor interviews. 6. MRPA Conference: The 2012 MRPA Annual Conference and Trade Show will be held February 8-10, 2012 in Dearborn at the Hyatt Regency Dearborn. 7. MRPA Placemaking Breakfast: County Executive L. Brooks Patterson will be receiving an award for being named the MRPA 2011 Local Elected Official of the Year. He is also a scheduled speaker at this event and will be presented his award just prior to his speaking engagement. 10 C-1 8. Congratulations Commissioner Wilson: Congratulations to OCPR Commissioner Eric Wilson for being reappointed for another one-year term as the Road Commission for Oakland County Board Chairman by the Oakland County Board of Road Commissioners on January 12, 2012. 9. OCPR Uncollectible NSF Checks: There are no entries on the OCPR Uncollectible NSF Check Listing for 1st Quarter FY2012, therefore nothing to report to the Parks Commission or the Board of Commissioners with the Quarterly Forecast Report. 10. State of Michigan's Recreation Passport Program: The following is an update on the State of Michigan's Recreation Passport Program: As of end of month State Revenue State participation State Average Vehicle Passes Motorcycle Passes Oakland County participation Oakland County Vehicle Passes Oakland County Motorcycle passes November 30, 2011 December, 31, 2011 $1.23 million 21.7% 22.3% 122,045 3,002 21.1% 15,346 300 Total revenue from Oakland County (December): $150,100 (Still highest revenue in the state) $1.19 million 21.4% 22.0% 117,333 3,029 20.2% 14,859 302 11. EECBG Project: As part of the EECBG Project, staff is replacing eight eligible and seven additional non -eligible, inefficient refrigerators within the parks system with Energy Star Compliant units. Each replacement refrigerator will represent approximately $15 to $22 savings per year. By combining eligible and non -eligible units the ROI is approximately 13 years versus 27 years on the total purchase. There are a total of 26 refrigerators in the parks system, with the remaining 11 units already Energy Star Compliant. 12. January 11, 2012 OCPR Commission Meeting Minutes: The minutes of the January 11, 2012 OCPR Commission Meeting will be emailed out to the Commission on Monday, January 30, 2012. 13. NRPA Articles: In the January 2012 edition of the NRPA Parks & Recreation Magazine there are two pertinent articles you may find of interest. The first article focuses on Park Foundations and the second focuses on the Parks and Recreation National Data Base Report. 10 C-2 Upcoming Events — February Adaptive Recreation Feb. 1 Junior Disabled Sports Team, Southfield Feb. 3 Social for individuals with developmental disabilities —Royal Oak Feb. 4 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak Feb. 8 Junior Disabled Sports Team, Southfield Feb. 10 Social for individuals with development disabilities --Waterford Feb. 11 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak Feb. 15 Junior Disabled Sports Team, Southfield Feb. 18 Sports -ability: open gyln/activities for kids with disabilities. Boys & Girls Club — Royal Oak Feb. 22 Junior Disabled Sports Team, Southfield Feb. 25 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak Feb. 29 Junior Disabled Sports Team, Southfield No field sports until spring, 2012. Field Sports — Catalpa Oaks OC Parks Express No OC Express events are scheduled for February. Campground Recreation Campgrounds closed until May, 2012. Special Events, Dogs, Golf, and Health & Wellness Feb. 18 Frosty Oaks Fest at Independence Oaks Nature/Interpretive Programs Feb. 1 Lakeland Preschool Feb.2 Funshine Feb. 3 Novi Co -Op Preschool, Nature Discovery Feb. 4 Jr. Girl Scouts Frosty Fun Badge Frosty Fun Feb.7 Funshine Feb. 8 Independence Elementary, StarLab Feb. 9 Divine Grace Feb. 11 Bats of the World 10 C-3 Feb. 12 Calvin's Birthday Party Feb. 15 Oakland County Tech School of Marketing Our Lady of the Lakes Feb. 16 Orion Elementary Feb. 17 Little Sprouts Holy Cross Berkshire Middle School, Nature Discovery Feb. 18 Frosty Oaks Fest Feb. 22 Clarkston Early Childhood Feb. 25 Winter Star Party Feb. 28 Good Shepard Lutheran Feb. 29 Tuning Your Tot into Winter Volunteer Opportunities No programs scheduled for February. Mobile Recreation No mobile units scheduled until spring, 2012. Feb.I Bus: Troy High School to Mt Holly Feb. 2 Bus (2): Clarkston Elementary to Detroit Institute of Art Bus: Older Person Commission to Detroit Institute of Art Feb. 4 Snowshoe Event: West Bloomfield Parks and Recreation Feb. 5 Bus (2): Bloomfield High School to Pine Knob Feb. 6 Bus: MRPA to Dearborn Feb. 7 Bus (2): MRPA to Dearborn Feb. 8 Bus (2): MRPA to Dearborn Feb. 9 Bus (2): MRPA to Dearborn Feb. 11 Bus (2): Cara Cannon to Greektown Casino Bus: Kim Kraus to Bakers in Milford Snowshoe Event: Holly Hills Association in Farmington Hills Feb. 12 Bus (2): Bloomfield High School to Pine Knob Feb. 15 Bus: Troy High School to Mt. Holly Bus: Four Corners Montessori to Kelsey Museum of Ann Arbor Bus: Anti -Defamation League to Charles Wright Museum Feb. 17 Bus: Oxbow Community Schools to Camp Copernic Bus: Waterford Golden Age to Detroit Symphony Orchestra Feb. 18 Bus (2): OC Express/Catalpa Oaks to Independence Oaks Feb. 21 Bus: Waterford Senior Center to Motor City Casino Feb. 25 Bus: Kettering High School to Greektown Casino Bleachers: Modern Skate in Royal Oak Feb. 26 Bleachers: Modern Skate in Royal Oak Feb. 29 Bus: Waterford Golden Age to Meadowbrook Theater 10 C-4