HomeMy WebLinkAboutAgendas/Packets - 2012.06.06 - 402142800 Watkins Lake Road . Bldg 97W . Waterford, MI 48328-1917
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GDAAKLAND COUNTYPARKS
May 31, 2012
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................. Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ................................... Wednesday, June 6, 2012
9:00 a.m.
PURPOSE ................................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Conunission.
Sincerely,
Daniel J. Stencil
Executive Officer
Gerald A. Fisher
Chairman
John P. McCulloch
Vice Chairman
J. David VanderVeen
Secretary
Pecky D. Lewis, Jr.
Chairperson Emeritus
A. David Baumhart III Next Meeting: Wednesday, July 11, 2012 at 9:00 a.m.
Robert Kostin
Christine Long
Oakland County Parks Administration Office
Gary R. McGillivray
John Scott
2800 Watkins Lake Road
S. Wilson
Waterford, MI 483285
Daniel J. Stencil
Executive Officer
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and Recreation Commission Meeting
Parks & Recreation Administration Offices
2800 Watkins Lake Road, Waterford, MI 48328
June 6, 2012
9:00 AM
Agenda
Action Required Presenter/Phone #
1. Call Meeting to Order ------ G. Fisher/248.514.9814
2. Roll Call GG
3. Pledge of Allegiance ------ «
4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944
5. Approval of Minutes: 04/04/12 Regular Meeting
05/02/12 Regular Meeting V. Valko 248.858.4603
6. Public Comments G. Fisher
7. PUBLIC HEARING:
A. Proposed Waterford Oaks Park Master Plan Concepts G. Fisher/D. Stencil
8. CONSENT AGENDA
A. Internal Service & Department Funds Journal Entry Register for month ending
04/30/12 (FM 07, FY 12); Payment Register for month ending
04/30/12 (FM 07, FY 12) Approval J. Phelps 248.858.5319/D. Stencil
B. Monthly Financial Statements for Month Ending
04/30/12 (FM 07, FY12 Approval J. Phelps/D. Stencil
C. Monthly Average Comparison Report Approval J. Phelps/D. Stencil
D. 2nd Quarter Financial Forecast Receive & File J. Phelps/D. Stencil
E. Budget Amendment: Hospitalization/Fringe Benefit Fund
9. REGULAR AGENDA
A. Highland Oaks Septic Field Contract Approval
B. Red Oaks Master Plan Concepts
C. Red Oaks Nature Center - Proposed Lease
D. 2012 Commission Policy Audit
10. OLD BUSINESS
A. Recommended Proposed FY 2013-2015 Budget
B. Waterford Oaks Master Plan Concepts
C. Amended 2012-2013 Proposed Nature Education Plan
11. STAFF REPORTS
A. Activity Report FY 2012, Month 08
B. Education Resource Program Update
C. Executive Officer's Report
12. NEW BUSINESS
13. ADJOURN
Approval J. Phelps/ D. Stencil
Approval
M. Donnellon 248.858.4623
Informational
D. Folland/J. Noyes
Informational
D. Stencil/S. Wells
Informational
S. Mackey 248.431.1268
Approval
D. Stencil/J. Phelps
Informational
D. Folland 248.736.1649/ J. Noyes 248.858.4624
Approval
S. Wells/T. Fields
Receive and File J. Dunleavy 248.858.4647/
L. Gee 248.343.3165
Receive & File K. Dougherty 248.858.0704/J. Noyes
Receive and File D. Stencil
G. Fisher
Next Meeting: 9 a.m. on Wednesday, July 11, 2012 at
Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328
*MEETING MINUTES *
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 4, 2012
Chairman Fisher called the meeting to order at 9:04 a.m. in the Commission Room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen,
A. David Baumhart, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr.,
Christine Long, Gary McGillivray, John Scott, Eric Wilson
COMMISSION MEMBERS ABSENT:
None
ALSO PRESENT:
Parks and Recreation
Michigan Dept. of Natural Resources
Oakland County Community Corrections
Oakland County Fiscal Services
City of Novi
Kosch Catering/Dining Food Services
Private Citizen
APPROVAL OF AGENDA:
Daniel J. Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Brittany Bird, Natural Resources Planner
Zach Crane, Architectural Engineer
Susana Ditter, Seasonal Program Specialist
Mike Donnellon, Chief -Parks Fac. Maint. & Dev.
Terry Fields, Chief -Recreation Programs & Services
Larry Gee, Chief -Park Ops & Maint. S. District
Stephanie Loria, Recreation & Trails Planner
Jon Noyes, Supervisor-P & R Planning
Desiree Stanfield, Supervisor Communications/Marketing
Chris Wascher, Natural Resources Intern
Rodney Stokes, Director
Ron Olson, Parks & Recreation Chief
Bob Gatt, Chief
Barbara Hankey, Manager
Julie Fisher, Supervisor
Jeff Phelps, Fiscal Services Supervisor
Robert Gatt, Mayor
Jason Hilliard, Vice President of Operations
Gordie Kosch, President & CEO
Grant Kosch, Asst. Vice President
Andrea Lockwood
Alan Lockwood
Emily Lockwood
Barbara Garbutt
Jeanette Justus
Barbara Schwartz
Moved by Mr. Wilson, supported by Mr. VanderVeen to approve the agenda with the
following amendments: Move Item 4-Approval of Minutes to Item 5; Move Item 5-Approval of
Agenda to Item 4; add item 7C Introduction -Natural Resources Intern; and change Item 8E to
Technical Amendment of Commission Action Taken at 03/7/12 OCPR Commission Meeting.
5-1
(Commission Meeting, April 4, 2012)
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. McGillivray, supported by Mr. Kostin to approve the minutes from the OCPRC
Regular Meeting of March 7, 2012,
AYES: Fisher, McCulloch, VanderVeen, Kostin, Long, McGillivray, Scott (7)
NAYS: (0)
ABSTAIN: Baumhart, Lewis, Wilson (3)
Motion carried on a voice vote.
PUBLIC COMMENT:
Lewis E. Wint Nature Center:
Alan Lockwood, of Ortonville, indicated to the Commission that it is disturbing to hear of the closing of the
Lewis E. Wint Nature Center. He stated he was disappointed that after the Parks millage was passed,
there is expansion and growth in other areas of the parks and funds are being cut at the Nature Center.
Mr. Lockwood advised that he wants to know what the Commission's plans are for the Nature Center.
Barbara Garbut of Commerce Township, who has worked in outdoor education for over 20 many years,
informed the Commission about the large amount of people she has encountered who have had
wonderful experiences at the Nature Center. She also expressed that many have obtained careers in the
science field due to their association with the Lewis E. Wint Nature Center. She asked the Commission to
please don't give up on the Nature Center.
Andrea Lockwood, of Ortonville and a teacher at Andersonville Elementary School, asked the
Commission why they were spending funds to make improvements at Catalpa Oaks, acquiring the
Oakland County Market, parking lot improvements and the Master Plan for Waterford Oaks and cutting
funds at the Lewis E. Wint Nature Center. She expressed that it would be a tragedy not to keep the
Nature Center Open.
Doris Swartz, of Livonia, asked the Commission why they would take funds away from Lewis E. Wint
Nature Center and move them to Madison Heights, only to close Wint Nature Center and open Madison
Heights Nature Center. She didn't feel the Commission really knew what a gem they have in the Lewis E.
Wint Nature Center.
Jeanette Justus advised the Commission that she and her grandchildren have attended many programs
at the Lewis E. Wint Nature Center and as a result they have all learned a great deal. She praised the
staff and the programs. She also encouraged the Commission to come up with ways to get people into
the parks and the Nature Center instead of the malls. Ms. Justus asked the Commission about the one-
half of the funds that that were taken from the Lewis E. Wint Nature Center -what is the Commission
planning to do with those funds?
Emily Lockwood asked the Commission why they want to close the Nature Center. She informed them
that she felt it was a very good place to learn. She has attended many programs there with her sister and
has learned a great deal. She asked the Commission why they would want to close the Nature Center
and take the learning opportunity away from them.
5-2
(Commission Meeting, April 4, 2012)
Commissioner Fisher thanked those who spoke for their valuable comments and for attending the
meeting. In response to a comment from the audience Mr. Fisher indicated there was not a closed
session of the Commission to discuss closing the Nature Center. He advised that after they had an
opportunity to review the material the Commission would prepare a response for this topic.
INTRODUCTION: KOSCH HOSPITALITY LLC:
Executive Officer Daniel Stencil introduced Kosch Hospitality Catering representatives Gordie Kosch-
CEO, Jason Hilliard -Vice President of Operations, and Grant Kosch-Assistant Vice President of
Operation. Kosch is the new concessions vendor for concession operations at the two campgrounds -
Addison and Groveland Oaks, Red Oaks and Waterford Oaks Waterparks, and Springfield Oaks Golf
Course Grill Room. They thanked the Commission for the opportunity to serve Oakland County Parks
and Recreation and the residents of Oakland County.
WATERFORD OAKS PARADISE PENINSULA PLAYSCAPE — 2012 MRPA DESIGN AWARD:
Michigan Recreation and Parks Association (MRPA) President Sue Wells presented an award to the
Commission for the 2012 Outstanding Park Design Award for the Waterford Oaks Paradise Peninsula
Playscape from the MRPA.
INTRODUCTION -NATURAL RESOURCES INTERN: CHRISTOPHER WASCHER:
Natural Resources Planner Brittany Bird introduced the new intern for Natural Resources -
Christopher Wascher. He is a student at Central Michigan University in the Recreation, Parks and
Leisure Program. Chris will be here for a 30-week internship. He will be working on setting up a fishing
event for June 9, 2012, for the youth, to highlight the Upper Bushman area at Independence Oaks -North.
CONSENT AGENDA;
Moved by Ms. Scott, supported by Mr. McGillivray to approve all items (8 A-E) under the
Consent Agenda as follows:
• Internal Service & Department Funds Journal Entry Register for Month
Ending 02/29/12 (FM05, FY 2012)
• Payment Register for Month Ending 02/29/12 (FM05, FY 2012)
• Monthly Financial Statement for Month ending 02/29/12 (FM 5, FY 2012)
• Monthly Average Comparison Report (MACR)
• Contributions Update Report
• Purchasing Quarterly Update
• Technical Amendment of Commission Action Taken at 03/07/12 OCPR Commission
Meeting
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
5-3
(Commission Meeting, April 4, 2012)
MICHIGAN DEPARTMENT OF NATURAL RESOURCES — PHILOSOPHY & VISION — DIRECTOR
RODNEY STOKES/RON OLSON, CHIEF OF MDNR PARKS & RECREATION DIVISION:
Director Rodney Stokes, of the Michigan Department of Natural Resources (MDNR), made a presentation
to the Commission to provide an update on the philosophy and vision of the MDNR. In addition, he also
explained their plans for partnering and building relationships with other entities. By combining resources
with other governmental units, programs can continue without duplicating services by sharing the cost
and the workload. By utilizing this collaboration program, communities can determine who will best
provide a particular service within their community. He also outlined the MDNR's top four priorities: 1)
Customer Service 2) Recreation Passport Program 3) Get More People Outdoors and Away From
Electronics and 4) Growth of Natural Resources Forestry. Director Stokes also informed the Commission
on the MDNR's plans for repurposing land for uses that are more in demand now than in previous years.
Chief of MDNR Parks and Recreation Division Ron Olson updated the Commission on the Recreation
Passport Program with the State of Michigan. In addition, he informed the Commission on the other
programs available through the MDNR including: Recreation 101 and 102 programs; Perks Partners;
First Time Campers Program through Gander Mountain; geo-caching; plans for linking trails together
within Michigan; hunting, fishing and wildlife programs; beginning kayaking; fiat bottom boat launching;
Pure Michigan local tourism programs; partnership programs with local Michigan grown businesses; and
Friends group and volunteering programs.
RESIDENTIAL PROPERTY LEASE - ADDISON OAKS PHILABAUM LEASE:
Moved by Mr. Wilson, supported by Mr. Scott, to adopt the following resolution approving the
Residential Lease for Ken Philabaum for the Addison Oaks Residential Property located
1480 West Romeo Road, Leonard, MI for a 5-year term effective May 1, 2012:
WHEREAS, the County of Oakland is the owner of Addison Oaks County Park; and
WHEREAS, a 1600-square foot house, identified as 1480 West Romeo Road, Leonard, MI
48367, is located on the grounds of Addison Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease
said house located at 1480 West Romeo Road, Leonard, MI 48367 to Philabaum for a period
commencing May 1, 2012 through December 31, 2017; and
WHEREAS, under the terms and conditions of the attached Lease Agreement Ken Philabaum
will pay rent as follows:
May 1, 2012 — December 31, 2012
$595.00 per month
January 1, 2013 — December 31, 2013
$607.00 per month
January 1, 2014 — December 31, 2014
$619.00 per month
January 1, 2015 — December 31, 2015
$631.00 per month
January 1, 2016 — December 31, 2016
$644.00 per month
January 1, 2017 — December 31, 2017 $657.00 per month
each month and pay all utility costs; and
WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission
and the Department of Facilities Management that the Oakland County Board of Commissioners accept
and approve the terms and conditions of the attached Lease Agreement.
5-4
(Commission Meeting, April 4, 2012)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the
attached Lease Agreement between the County of Oakland and Ken Philabaum.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County
Parks and Recreation Rental House Revenue fund line item.
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS PARK — WATER MAIN EXTENSION FOR COMMUNITY GARDEN
PARTNERSHIP WITH O.C. COMMUNITY CORRECTIONS:
Moved by Mr. McCulloch, supported by Mr. VanderVeen, to approve the advance of the original
FY2015 budget of $35,000 for the Springfield Oaks Water Main Extension for Community Service
Garden Partnership with Oakland County Community Corrections to FY2012, with a $9,350
budgetary adjustment, for a total project amount of $44,350; and to approve a transfer of $44,350
from the approved FY2012 Capital Improvement Plan Contingency to the CIP Project, Water
Main Extension; and to approve a transfer of up to $1,500, if required, at the close of FY2012 for
the necessary soil amendments and materials for operation of the Community Service Garden.
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
PURCHASE REPLACEMENT GOLF CARTS — SPRINGFIELD OAKS WHITE LAKE OAKS LYON
OAKS, GLEN OAKS:
Larry Gee, Chief of Parks Operations and Maintenance for the South District, presented a proposal to
purchase 40 new replacement golf carts which will be placed at four of the five Oakland County golf
courses. This bid includes a trade-in value of $43,000, which will reduce the total cost for these carts to
$119,000.
Moved by Mr. Wilson, supported by Mr. Scott, to award the bid for forty (40) replacement golf
carts to Midwest Golf & Turf at the purchase price of $119,000, which includes a trade-in value of
$43,000.
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
WETLAND MITIGATION BANKER SERVICES:
Brittany Bird, Natural Resources Planner, provided the Commission with an update on the status of the
bid process for the Addison Oaks Wetland Mitigation Banker Services. After reviewing the bids submitted
with MDEQ and the EPA, it was determined that no viable site has yet been identified. It was
recommended that staff continue to work with Niswander to complete a GIS-based analysis of all Oakland
County Parklands, at no cost to OCPRC, to identify sites for a location of an MDEQ Pilot Wetland
Mitigation Banking Project. If a qualifying site is identified, that information will be presented to the
Commission at a future meeting for approval to award the contract.
5-5
(Commission Meeting, April 4, 2012)
Moved by Mr. Scott, supported by Mr. Wilson, in concurrence with County Purchasing, to
continue to work with Niswander Environmental, LLC to identify alternative wetland mitigation
banking sites in the Oakland County Parks for the purposes of securing a contract for Wetland
Mitigation Banker Services which will be subject to consideration at a future OCPR Commission
meeting, and that this action does not allow for compensation to Niswander to do this exercise,
nor does it guarantee that the contract will be approved with Niswander.
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
OTHER POWER DRIVEN MOBILITY DEVICES POLICY:
Parks and Recreation Planning Supervisor Jon Noyes provided an overview of a proposed policy on
Other Power Driven Mobility Devices (OPDMD). An OPDMD is essentially any type of motorized device
used by a person with a disability to get them to locations they could not otherwise get to without the
assistance of the device. This policy is being proposed due to the revisions to the Americans with
Disabilities Act requirements and addresses access into the parks. This policy will define how the OCPR
facilities will be used.
The Commission requested an opportunity to have more time to review this policy. In addition, it was
requested that if any Commissioners have any questions or need any clarifications on this policy to
please submit them to Executive Officer Daniel Stencil.
PROPOSAL TO HOST SPECIAL PARK DISTRICTS FORUM — 2015:
Moved by Mr. McCulloch, supported by Mr. Lewis to approve Oakland County Parks and
Recreation hosting the Special Park Districts Forum in 2015 in partnership with Huron Clinton
Metropolitan Authority, subject to HCMA's approval of its participation.
AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for March 2012 (FM06, FY 2012) was received and filed.
EXECUTIVE OFFICER'S REPORT:
In addition to the items in the Executive Officer's Report filed in the agenda, the following information was
noted:
- Catalpa Oaks Groundbreaking/Great Marshmallow Drop, Friday, April 6, 2012 at 10:00 a.m.
- Staff reported that as part of the Wayne State University Urban Coyote Study project, an adult
male coyote was collared and released at Waterford Oaks. The coyote will be monitored over the
next several months to evaluate diet and travel patterns
- The Slidewinder Mat Waterslide at Waterford Oaks has been demolished. Staff is working with
the contractor to ensure that as much of the material as possible is recycled.
- In honor of the 100`h anniversary of the donation of the Yoshino Cherry Trees in Washington
D.C., an event is planned to commemorate this anniversary at Glen Oaks on May 9 at 6:00 p.m.
- The drafts of the Master Plans are now online at destinationoakland.com
- April 18, 2012 Commission meeting will be for a budget study work session.
5-6
(Commission Meeting, April 4, 2012)
OLD BUSINESS:
There was no old business to address.
NEW BUSINESS:
- In response to a question from Commissioner Long, staff provided the Commission with
information regarding the use of the mobile recreation vehicles.
- Seasonal Program Specialist Susana Ditters provided an update on the Greenhouse and the
Community Gardens.
- At the request of Commissioner McGillivray, Executive Officer Daniel Stencil provided the
Commission with an update on the County Market parking, uses, timelines, marketing, signage
and proposed programs.
- A subcommittee of the Commission was created for the purpose of reviewing the transition and
scope of the Oakland County Market.
- Staff provided the Commission with an update on the status of the demolition of the waterslide at
Waterford Oaks. As many materials as possible are being recycled.
ADJOURNMENT:
Meeting adjourned at 10:45 a.m.
J. David VanderVeen, Secretary Vicky Valko, Recording Secretary
5-7
;',QMLANDCOUNTYPAPJ S Find uson%cebooktomfocparks f
.TUNE 6, 2012 AGENDA ITEM NO. 7 A
ADMINISTRATION/PLANNING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Jon Noyes, Planning Supervisor
Donna Folland, Project Advisor for Planning
Submitted: May 31, 2012
Subject: Public Hearing — Proposed Waterford Oaks Park Master Plan Concepts
INTRODUCTION AND HISTORY
We have scheduled and advertised a public hearing on the Proposed Waterford Oaks Park Master Plan
Concepts. This is to provide the public the opportunity to provide the Commission input on this proposed
master plan. Planning Supervisor Jon Noyes and Project Advisor for Planning Donna Folland will also be
present to provide any additional input or answer any questions received from the Commission or the public.
7 A-1
/N�C�UNpKs Find us on facebook.com/ocparks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor 11
Submitted: May 18, 2012
Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements
7. A. PAYMENT APPROVAL SUMMARY
* Internal Service and Department Funds Journal Entry Register:
April, 2012 (FM 7, FY 2012) 816,398.42
* Voucher Payment Register:
April, 2012 (FM 7, FY 2012) 490,564.40
TOTAL $1,306.9_, 62.82
* Back-up information is available for review.
7. B. MONTHLY FINANCIAL STATEMENTS
April, 2012 (FM 7, FY 2012)
8A1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM7FY2012
(FOR MONTH ENDING 4/30/12)
2012
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$11,684,000.00
$11,715,394.30
($31,394.30)
100.3%
Other
255,525.00
714.63
254,810.37
0.3%
GLEN OAKS GOLF COURSE
986,540,00
349,732.43
636,807.57
35.5%
LYON OAKS GOLF COURSE
1,167,000.00
401,618.55
765,381.45
34.4%
RED OAKS GOLF COURSE
381,500.00
106,473.73
275,026.27
27.9%
SPRINGFIELD OAKS GOLF COURSE
743,174,00
201,526.76
541,647.24
27.1%
WHITE LAKE OAKS GOLF COURSE
834,503.00
249,333.69
585,169.31
29.9%
WATERFORD OAKS COUNTY MARKET
67,214,00
0.00
67,214.00
0.0%
INDEPENDENCE OAKS NATURE CENTER
32,300.00
15,540.31
16,759.69
48.1%
ADDISON OAKS
423,580,00
119,462.50
304,117.50
28.2%
ADDISON OAKS CONFERENCE CENTER
124,000.00
33,777.88
90,222.12
27.2%
GROVELAND OAKS
695,152.00
53,890.06
641,261.94
7.8%
HIGHLAND OAKS
3,000.00
1,190.00
1,810.00
39.7%
INDEPENDENCE OAKS
285,388.00
100,394.53
184,993.47
35.2%
LYON OAKS
92,900.00
46,435.00
46,465.00
50.0%
ORION OAKS
104,500.00
54,443.00
50,057.00
52.1%
RED OAKS DOG PARK
47,000.00
19,489.00
27,511,00
41.5%
ROSE OAKS
2,000.00
0.00
2,000.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
71,319.00
51,945.16
19,373.84
72.8%
WATERFORD OAKS ACTIVITY CENTER/PARK
50,629.00
36,367.84
14,261.16
71.8%
RECREATION PROGRAMS & SERVICES
227,665.00
106,166.88
121,498.12
46.6%
CATALPA OAKS
10,000.00
0.00
10,000,00
0.0%
RED OAKS WATERPARK
992,750.00
27,867.92
964,882.08
2.8%
WATERFORD OAKS BMX COMPLEX
21,475.00
1,598.25
19,876.75
7.4%
WATERFORD OAKS TOBOGGAN COMPLEX
5,000.00
2,510.00
2,490.00
50.2%
WATERFORD OAKS WATERPARK
734,400.00
7,755.60
726,644.40
1.1%
TOTAL REVENUE
$20,042,514.00
$13,703,628.02
$6,338,885.98
68.4%
EXPENSES
ADMINISTRATIVE SERVICES
$5,427,313.00
$2,597,125.28
$2,830,187.72
47.9%
FISCAL SERVICES ADMINISTRATION
166,079.00
74,473.60
91,605.40
44.8%
FISCAL SERVICES PARKS & REC
265,694.00
122,512.66
143,181.34
46.1%
GLEN OAKS GOLF COURSE
1,023,139.00
543,039.20
480,099.80
53.1%
LYON OAKS GOLF COURSE
1,838,709.00
771,005.54
1,067,703.46
41.9%
RED OAKS GOLF COURSE
651,735.00
276,018.48
375,716.52
42.4%
SPRINGFIELD OAKS GOLF COURSE
824,646.00
274,007.82
550,638.18
33.2%
WHITE LAKE OAKS GOLF COURSE
971,112.00
394,143.96
576,968.04
40.6%
WATERFORD OAKS COUNTY MARKET
67,214.00
0.00
67,214.00
0.0%
INDEPENDENCE OAKS NATURE CENTER
234,400.00
168,613.59
65,786.41
71.9%
ADDISON OAKS
1,318,780.00
572,418.47
746,361.53
43.4%
ADDISON OAKS CONFERENCE CENTER
219,890.00
82,926,37
136,963.63
37.7%
GROVELAND OAKS
1,201,577.00
368,961.60
832,615.40
30.7%
HIGHLAND OAKS
68,906.00
16,356.42
52,549.58
23.7%
INDEPENDENCE OAKS
921,846.00
407,020.68
514,825.32
44.2%
LYON OAKS
306,262.00
171,452.84
134,809.16
56.0%
ORION OAKS
176,142.00
60,862.69
115,279.31
34.6%
RED OAKS DOG PARK
120,893.00
34,740.76
86,152.24
28.7%
ROSE OAKS
58,891.00
16,133.51
42,757.49
27.4%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
393,347.00
156,999.57
236,347.43
39.9%
WATERFORD OAKS ACTIVITY CENTER/PARK
754,694.00
251,104.89
503,589.11
33.3%
RECREATION PROGRAMS & SERVICES
1,162,172.00
435,176.51
726,995.49
37.4%
CATALPA OAKS
137,309.00
17,355.02
119,953.98
12.6%
RED OAKS WATERPARK
1,256,974.00
282,521.14
974,452.86
22.5%
WATERFORD OAKS BMX COMPLEX
65,212.00
14,993.60
50,218.40
23.0%
WATERFORD OAKS TOBOGGAN COMPLEX
182,340,00
90,514.73
91,825.27
49.6%
WATERFORD OAKS WATERPARK
1,032,458.00
278,626,18
753,831.82
27.0%
FACILITIES & MAINTENANCE
1,238,080.00
563,631.50
674,448.50
45.5%
CONTINGENCY/INTERNAL SERVICE CHARGES*
1,088,400.00
108,686.36
979,713.64
N/A
TOTAL EXPENSES
$23,174,214.00
$9,151,422.97
$14,022,791.03
39.5%
REVENUE OVER/(UNDER) EXPENSES
($3,131,700.00)
$4,552,205.05
($7,683,905.05)
2012
2011
2010
2009
ACTUAL REVENUE TO DATE:
68.4%
58.3%
58.7%
70.0%
BUDGET BALANCE:
31.6%
41.7%
41.3%
30.0%
ACTUAL EXPENSE TO DATE:
39.5%
37.7%
36.9%
38.3%
BUDGET BALANCE:
60.5%
62.3%
63.1%
61,7%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 8 B-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2012
(FOR MONTH ENDING 4/30/12)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
$134,610 to Addison Oaks Conference Center Building Maintenance (OCPRC Dec.)
$3,700 to Springfield Oaks Rental Property Maintenance (OCPRC Dec.)
OTHER: BUDGET AMENDMENTS
$67,214 Revenue and Expense to Waterford Oaks County Market (OCPRC Feb./Posted Mar.)
OTHER: PENDING
(Page 2 of 3) 8 B-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7, FY 2012
(FOR MONTH ENDING 4/30/12)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
COUNTY MARKET:
WATERFORD OAKS COUNTY MARKET
COUNTY MARKET SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
YEAR TO DATE YEAR TO DATE
REVENUE EXPENSE
$11,716,108.93
0.00
0.00
11,716,108.93
349,732.43
401,618.55
106,473.73
201,526.76
249,333.69
1,308,685.16
REVENUE OVER
(UNDER) EXP.
$2,597,125.28 $9,118,983.65
74,473.60 (74,473.60)
122,512.66 (122 512.66)
2,794,111.54 8,921,997.39
543,039.20
771,005.54
276,018.48
274,007.82
394,143.96
2,258,215.00
(193,306.77)
(369,386.99)
(169, 544.75)
(72,481.06)
(144,810.27)
(949,529.84)
0.00 0.00 0.00
0.00 0.00 0.00
15,540.31 168,613.59 (153,073.28)
15,540.31 168,613.59 (153,073.28)
119,462.50
33,777.88
53,890.06
1,190,00
100,394.53
46,435,00
54,443.00
19,489.00
0.00
51,945.16
36,367.84
517,394.97
106,166.88
0.00
27,867.92
1,598.25
2,510.00
7,755.60
145,898.65
572,418.47
82,926.37
368,961.60
16,356.42
407,020.68
171,452.84
60,862.69
34,740.76
16,133.51
156,999.57
251,104.89
2,138,977.80
435,176.51
17,355.02
282,521.14
14,993.60
90,514.73
278,626.18
1,119,187.18
(452,955.97)
(49,148.49)
(315,071.54)
(15,166.42)
(306,626,15)
(125,017.84)
(6,419.69)
(15,251.76)
(16,133.51)
(105, 054.41)
(214,737.05)
(1,621,582.83)
(329,009.63)
(17,355.02)
(254,653.22)
(13,395.35)
(88,004.73)
(270,870.58)
(973,288.53)
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE 0.00 563,631.50 (563,631.50)
FACILITIES & MAINTENANCE SUB -TOTAL 0.00 563,631.50 (563,631.50)
CONTINGENCY/INTERNAL SERVICE CHARGES* 0.00 108,686.36 (108,686.36)
TOTAL $13,703,628.02 $9,151,422.97 $4,552,205.05
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
Log on the www.oakqov.com/fiscaf/info pub/monthlyreports.html
Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
Click on "Parks and Recreation" hyperlink within the list
Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
Or do a search for "Monthly Financials"
(Page 3 of 3) 8 B-3
Oakland County Parks and Recreation Commission
Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget
rvovemoer 1
uecemoer 1
January
February I
.March I
April
- May
June
July
August
September
CUMULATIVE
REVENUES:
_.....
_.
..
.
5-YEAR AVERAGE REVENUE
Percentage of Total
$ 347,207 $
149,312
$ 1,735,663
$ 5,567,990
$ 4,509,065
$ 2,502,280'. $
1,167,090
$ 1,235,921
$ 1,398,320
$ 1,936,483
$ 1,556,098
$ 2,133,058
$24,238,48-,
_ ..
_..... _ 1.43% ....
0.62%
Z16%
22.97%
16.60%
10.32%..
4.82%
5.10%...
5.77%
7.99%
6.42%
- 8.80%
1009/1
FY2012 Adopted Budget/Alottment $
19,975,300 $286,238
$123,051
$1,430,386
$4,588,664
$3,715,988
$2,062,166
$961,816
$1,018,541
$1,152,376
$1,595,884
$1,282,404
$1,757,885
FY 2012 Actuals _
$184,765
$148,802
$1,521,187
$5,159,496
$3,045,757
$2,412,594
$1,231,026
_
-
-- $13,703,62E
Average Revenue Over/(Under)..
($101,373)
_.. $25,751...
$90,802
$570,831
($670,231)
$350,428-
$269,210
_
$535,41E
EXPENSES:
........
5-YEAR AVERAGE EXPENSE
Percentage of Total
$1,358,250
$1,294,008
$1,584,581
$1,277,151
$1,194,100
$1,641,038
$1,496,298
$1,863,166
$2,418,331
$2,264,730
$2,190,681
$2,300,827
$20,883,16(
_ _
_.6.50%
6.20%
7.59%
6.12%
5.72%
7.86%
7.17%
_...8,92%
11.58%
10.84%
10.49%
- 11,02%
100%
FY2012 Adopted Budget/Alottment $
23,107,000 $1,502,889
$1,431,806.
$1,753,322
$1,413,155
$1,321,259
$1,815,791_
$1,655,638
$2,061,574
$2,675,858
$2,505,900
$2,423,966
$2,545,841
FY 2012 Actuals
$1,261,533
$1,175,672
$1,396,150
$1,232,647
$1,115,946
$1,638,153-
$1,331,323
-
$9,151,423
Average Expenses (Over)/Under
_. $241,356
$256,134
$357,272
$180,508
$205,313
$177,639
$324,316
-
......
$1,742,438
Average Overall Favorability/(Unfavorabilitv)
S13Q.4RR
bni uaA
-1 o-rn
t- ...
,c— —,
.....,. ,....
.___ ___
-
--
Financial Highlight Note: Property Tax Levy received through 4/30/2012 is $11,702,660; $48,600 higher than the budgeted.
00
n
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
OPERATING EXPENSE
NET OPERATING INCOME (LOSS)
NON -OPERATING REVENUE
(EXPENSE)
COUNTY AKLAND
FY 2012 SECOND QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED AMENDED FY2012 VARIANCE
BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT
$ 8,291,300.00
$
8,358,514.00
$
8,358,514.00
$
0.00%
$ 23,107,000.00
$
23,174,214.00
$
23,174,214.00
$
0.00%
$ (14,815,700.00)
$
(14,815,700.00)
$
(14,815,700.00)
$
0.00%
$ 11,684,000.00
$
11,684,000.00
$
11,684,000.00
$
0.00%
TOTAL INCOME BEFORE TRANSFERS
$ (3,131,700.00)
$ (3,131,700.00)
$
(3,131,700.00)
$
TRANSFERSIN
$ -
$
$
CAPITAL IMPROVEMENT PROGRAM
$
$
$
$ -
TOTAL NET INCOME (LOSS)`
$ (3,131,700.00)
$ (3,131,700.00)
$
(3,131,700.00)
$
TOTAL NET ASSETS - BEGINNING
$
98,188,963.00
TOTAL NET ASSETS - ENDING
$
95,057,263.00
0.00%
EXPLANATION OF SIGNIFICANT VARIANCES
5/31 /2012
�. , �*
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
.TUNE 6, 2012 AGENDA ITEM NO. 8 E
FISCAL SERVICES
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Jeff Phelps, Supervisor II — Fiscal Services
Submitted: May 31, 2012
Subject: Budget Amendment - Hospitalization/Fringe Benefit Fund
INTRODUCTION AND HISTORY
Effective January 1, 2012, the rates charged for active employee health care were reduced by 10% due to
favorability in the Fringe Benefit Fund for hospitalization/prescriptions expenses. A budget amendment is
pending from the Fringe Benefit Fund to reflect the reduced rates. This has resulted in a countywide decrease
of $6,100,000 to the department expenditure account 722780 Hospitalization.
Proprietary Fund analysts will need to review their fund budgets and either reduce account 665882 Planned
Use of Balance if they have a budget there or the offset will be an increase to 796500 Budgeted Equity
Adjustments. The budget amendment journal will be posted after the second quarter forecast resolution is
adopted.
STAFF RECOMMENDATION
It is recommended that the Commission approve the budget amendment to reflect the adjustment for the actual
active employee health care costs for the current FY 2012.
MOTION
Move to approve the budget amendment in the amount of $117,400 to reflect the adjustment for the
reduction in actual active employee health care costs for the current FY 2012.
8 E-1
FY2012 Budget Amendment to Reflect 10 % Reduction in Hospitalization
Department-7
5060201
I Dept-Descr-7
PR Capital
Program
I Program Descr
Account
Acct Descr
FY 2012 Amend Bud (BUDGET)
Percent of Total I
AMENDMENT I FY2012 Amended Budget (Revised)
Improvement
160900
Capital Improvements
665882
Planned Use of Balance
$
3,131,700
$
118,800.00 $
3,012,900.00
1020601
Fiscal Services Administration
182040
Financial Planning
722740
Fringe Benefits
$
1020658
Fiscal Services Parks and Rec
182080
Financial Reporting
722740
55,243
1,98% $
(2,400.00) $
52.843.00
1020658
Fiscal Services Parks and Rec
182050
Transaction Processing
722740
Fringe Benefits
$
32,478
1.16% $
1,400.00
( ) $
31 ,.00
5060101
PR Administrative Services
160000
General Services Admin Svcs
722740
Fringe Benefits
Fringe
$
58,221
2.08% $
(2,500.00) $
55
55,721727.00
5060326
PR White lake Oaks Golf
160010
General Services Golf
Benefits
$
1,095,054
39.19% $
(46,100.00) $
1,048,954.00
5060327
PR Glen Oaks Golf
160010
General Services Golf
722740
Fringe Benefits
$
89,265
3.20% $
(3,800.00) $
85,465.00
S060328
PR Red Oaks Golf
160010
General Services Golf
722740
Fringe Benefits
$
119,039
4.26% $
(5,100.00) $
113,939.00
5060330
PR Springfield Oaks Golf
160010
General Services Golf
722740
Fringe Benefits
$
68,992
2.47% $
900.00 , 2
( ) $
5060356
PR Lyon Oaks Goff
160010
General Services Golf
722740
Fringe Benefits
$
82,873
2.97% $
3,500.00 $
( )
79,373.00
5060650
PR Nature Program
160050
General Services Nature
722740
fringe Benefits
$
123,080
4.58% $
(5,400.00) $
22,680.00
122,680.00
5060715
PR Addison Oaks Park
160070
General Services Parks
722740
Fringe Benefits
$
41,289
1.48% $
(1,800.00) $
39,489.00
5060717
PR Addison Oaks Conference Ctr
160070
General Services Parks
722740
Fringe Benefits
$
130,772
4.68% $
(5,500,00) $
125,272.00
5060720
PR Groveland Oaks Park
160070
General Services Parks
722740
Fringe Benefits
$
11,734
0,42% $
(500.00) $
11,234.00
5060724
PR Orion Oaks Park
160070
General Services Parks
722740
722740
Fringe Benefits
$
82,655
2.96% $
(3,500.00) $
79,156.00
5060725
PR Independence Oaks Park
160070
General Services Parks
Fringe Benefits
$
13,126
0.47% $
(600.00) $
12,526.00
5060729
PR Red Oaks Dog Park
160070
General Services Parks
722740
Fringe Benefits
$
106,575
3.81% $
(4,500.00) $
102,075,00
5060732
PR Springfield Oaks Activity
160070
General Services Parks
722740
722740
Fringe Benefits
$
7,642
0.27% $
(400.00) $
7,242.00
5060735
PR Waterford Oaks Activity Ctr
160210
General Services Rec
Fringe Benefits
$
22,053
0.79% $
000.00 , 1
( ) $
,079.00
5060735
PR Waterford Oaks Activity Ctr
160070
General Services Parks
722740
722740
Fringe Benefits
$
30,579
0.38% $
500.00 $
( )
1
5060755
PR Lyon Oaks Park
160070
General Services Parks
Fringe Benefits
$
40,300
1.44% $
(1,700.O0) $
38,600.00
38,600.00
5060760
PR Rose Oaks Park
160070
General Services Parks
722740
Fringe Benefits
$
12,151
0.43% $
(600.00) $
11,551.00
5060765
PR Highland Oaks Park
160070
General Services Parks
722740
Fringe Benefits
$
346
0,01% $
(100.00) $
246.00
5060805
PR Rec Programs and Services
160210
General Services Rec
722740
722740
Fringe Benefits
$
346
0.01% $
(100.O0) $
246.00
5060831
PR Red Oaks Waterpark
160210
General Services Rec
Fringe Benefits
$
183,369
6,56% $
(7,800.00) $
175,569.00
5060837
PR Waterford Oaks Waterpark
160210
General Services Rec
722740
722740
Fringe Benefits
$
70,741
2,53% $
(3,000.00) $
67,741.00
5060845
PR Bicycle Motor Cross
160210
General Services Rec
722740
Fringe Benefits
$
46,943
1,68% $
000.00 , 2
( ) $
4,4.00
5060870
PR Catalpa Oaks
160210
General Services Rec
Fringe Benefits
$
3,744
0.13% $
(200.00) $
3,544.00
5060910
PR Facilities and Maintenance
160430
General Services Fac and Maint
722740
722740
Fringe Benefits
$
5,921
0.21% $
(300.00) $
5,621.00
Fringe Benefits
$
274,339
9.82% $
(11,600.00) $
262,739.00
$
2,793,870
100.00% $
(118,800.00) $
2,675,070.00
Do
m
N
Hospitalization actual as of 3/31/2012
$ 791,559.12
Average Monthly Hospitalization (6 months)
$ 131,926.52
$
10% Reduction in Monthly Hospitalization
$ 13,192.65
Number of Months Hospitalization Reduction
9
Total Hospitalization Reduction
$ 118,733.87
Hospitalization Amendment Round -Up Amount
$ 117,400.00
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JUNE 6, 2012 AGENDA ITEM NO. 9 A
FACILITIES MAINTENANCE - PROJECT UNIT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Submitted: May 31, 2012
Subject: Approval — Highland Oaks Septic Field Replacement
INTRODUCTION AND HISTORY
Since February 2012, staff have been pumping out the existing septic tank located at the Highland Oaks Park Residence,
due to a failed gravity feed septic tile field. Upon confirming field failure by our septic pumping company, staff proceeded
to apply for a new septic permit with the Oakland County Health Department. The perk tests identified a new septic field
location as shown on the attached aerial drawing. This new location will require the installation of a pump chamber near
the existing septic tank.
Staff proceeded to meet with our Blanket (Annual) Contractor, Ahern Construction, Inc. to obtain a quote to install the
following OCPRC supplied materials:
• Pump Chamber & Pipe $1,600.00
• Septic Field Pipe and Stone $3,500.00
• Ahern Construction $11,200.00
Sub -Total $16,300.00
5% Contingency $815.00
Total $17,115.00
Since this replacement was unforeseen and not budgeted, staff is required to obtain Commission approval before
proceeding.
ATTACHMENTS
- Aerial Location Map
STAFF RECOMMENDATION
The staff recommends approval to proceed with the installation of the replacement septic field and pump chamber for a
total approved amount of $17,115. Staff may need to transfer this amount from Operating Contingency at the end of the
fiscal year since this park has a limited Grounds Maintenance budget.
MOTION
Move to approve proceeding with the installation of the replacement septic field and pump chamber at Highland
Oaks County Park in the amount of $17,115,
9 A-1
,,
L � �r
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OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
.TUNE 6, 2012 AGENDA ITEM NO. 9 B
PLANNING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning;
Jon Noyes, Planning Supervisor
Submitted: May 23, 2012
Subject: Red Oaks Master Plan Concepts
INTRODUCTION AND HISTORY
Date Description Action
May 2, 2012 Staff provided the Commission with background No Action
Commission Meeting information on the Red Oaks Master Plan.
ATTACHMENTS
There are no attachments. The materials listed in the table below will be provided to the Commission at the
June 6, 2012, Commission Meeting for review prior to the July 11, 2012, Commission Meeting.
STAFF RECOMMENDATION
The following actions are planned:
Park Document
June 6, 2012
July 11, 2012
Chapter 2: Park
Informational
Conceptual Approval of the Red Oaks Master Park Vision and
Vision
Facility Concepts, enabling staff to solicit public comment
Chapter 3: Facility
Red Oaks
Informational
Conceptual Approval of the Red Oaks Master Park Vision and
Concepts
Facility Concepts, enabling staff to solicit public comment
Chapter 10:
Preliminary Park
Informational
NA
Business Plan
MOTION
No action is requested at the June 6, 2012, Commission Meeting.
s
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
.TUNE 6, 2012 AGENDA ITEM NO. 9 C
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Submitted: May 31, 2012
Subject: Red Oaks Nature Center — Proposed Lease
INTRODUCTION AND HISTORY
Contingent upon review from Corporation Counsel and the City of Madison Heights, the proposed lease for
Red Oaks Nature Center will be emailed to the Commission on Monday, June 4, 2012. We are just waiting on
a few changes to the lease.
The lease must also be approved by the State because Michigan Department of Natural Resources funds were
used for the Red Oaks Nature Center project, This approval from the State must be received before the
execution of the lease. The City of Madison Heights has sent a draft of the lease to the State of Michigan for
their review.
STAFF RECOMMENDATION
If all approvals have been received, and all items of concern regarding the Lease with the City of Madison
Heights on the proposed Lease Agreement have been addressed to the Commission's satisfaction, it would be
appropriate to adopt the proposed Resolution approving Lease Agreement with the City of Madison Heights for
the Red Oaks Nature Center.
MOTION
Move to adopt the proposed resolution approving the proposed Lease Agreement with the City of
Madison Heights for the Red Oaks Nature Center.
9 C-1
RESOLUTION
GEORGE W. SUAREZ FRIENDSHIP WOODS/
RED OAKS NATURE CENTER LEASE
WHEREAS, the Oakland County Parks and Recreation Commission is interested
in entering into a lease with the City of Madison Heights to maintain and operate the
George W. Suarez Friendship Woods, including the Red Oaks Nature Center; and
WHEREAS, the parcel is contiguous to the Red Oaks Golf Course in Madison
Heights; and
WHEREAS, the residents of Oakland County will be the benefactors of this
lease; and
WHEREAS, the funding to maintain and operate this facility is allocated in the
Oakland County Parks and Recreation Commission Operating Budget; and
WHEREAS, said lease, which was developed by Oakland County Corporation
Counsel, Park staff, and City of Madison Heights officials, is for a period of 25 years;
and
WHEREAS, said lease, which is between the County of Oakland and the City of
Madison Heights, is for the amount of $1 annually.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approves and accepts the terms and conditions of the lease.
Moved by
Supported by
Date:
9 C-2
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JUNE 6, 2012 AGENDA ITEM NO. 9 D
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Stephanie S. Mackey, Business Development Representative for Organizational Development
Submitted: May 31, 2012
Subject: 2012 Policy Audit
INTRODUCTION AND HISTORY
In accordance with the "Development of a Policy" policy, staff has conducted a review of all policies. Commission
members are asked to review each policy and bring questions/comments to the June 6 meeting for discussion. Revisions
will be made based on Commissioner input, and the approval of revised policies will be requested at the July 11, 2012
meeting.
ATTACHMENTS
Each policy and a high level summary of recommended changes are listed below for review. The pages that follow
include:
1. A list of detailed changes by policy
2. Copies of the current policies
3. Recommended policies with a change control record on the final page of each recommended policy
Summary of ChanLes
Polic Number
Polic Title
Change Summary
C09-001
Development of a Policy
Recommended updates are intended to clarify roles and
ownership for policy development and maintenance. Also
reordered policy categories to place Commission policies first.
C09-002
Development of Business
Evaluating this policy in the context of overall park planning
Plans
approach, staff will make a recommendation for a planning
policy in the future.
*Current Policy Only in packet
G09-003
Residential Property Lease
Recommended updates clarify roles and current process.
C09-004
Pricing Policy
Staff is evaluating the Pricing Policy adopted on 05-06-69 to
ensure it reflects current business practices. Recommendations
for updates will be provided in the future.
. Current PolicyOnl in acket
C09-005
Partnership Policy
Staff is reviewing current partner agreements with Oakland
County Corporation Counsel and will provide
recommendations for updates once this review is complete.
"Current Policy Onl in packet
C09-006
Sponsorship Policy
No revisions at this time.
'Current Policy Only in packet
C09-007
Parks Access Permits
Asking for Commissioner input on the Evaluation and
Feedback process to ensure that policy reflects current business
practices.
"Current Policy Only in packet
C09-008
Parks Promotional Items and
Updated to reflect organizational changes and added section to
Donation Request
describe limitations for use of promotional items.
C10-001
Volunteer Policy
No revisions at this time.
Current Policy Only in_packet
.M
Page 2
New Policies
LPolicy Number
Policy Tide
Change Summary
�112-001
Other Power Driven Mobility
Approved as of 05-02-12.
Devices
C12-OOX
Unrestricted Net Assets
Concept presented during 05-23-12 Budget Meeting, approval
Reserve Policy
required for implementation.
C12-OOX
Use of Alcohol on Park
New Policy recommended to combine existing Administration
Property
Policy wording Commission approved on 06-01-11 regarding
Sale of Alcohol on Park Pro e
C12-OOX
Media Inquiry Policy
New Policy recommended to clarify roles for responding to
Media uestions and department related ublic statements.
9 D-2
Page 3
Detailed Changes by Policy
Policy Number Policy Title Change Summary
a9-001 Development of a Policy Recommended updates are intended to clarify roles and
ownership for policy development and maintenance. Also
reordered raobcvcateaones to glace Commission policies first.
Change Control Record
Revision Date
Owner
Desch tion of Change
03-04-09
New Polic Ado ted
05-03-12
S. Mackey
II. A. New title
`II. A. 2. Clarified roles
`II. A. 3. Clarified roles
`II. B. New Title
`II. B. 1. Changed `section lead' to 'policy owner'
`II. C. moved `Commissionpolicies' forward from 3 to 1.
Policy Number
Policy Title
Chan e Summary
C09-002
Development of Business
Evaluating this policy in the context of overall park planning
Plans
approach, staff will make a recommendation for a planning
policy in the future.
'`Current Policy Onl mi packet
Policy Number
Policy Title �]
Change Summary
C09-003
I Residential Property Lease
I Recommended updates clarify roles and current process.
Change Control Record
Revision Date
Owner
Description of Change
04-15-09
New Policy Adopted
04-23-12
P. Castonia
`II. A. 1. Clarified role for maintaining asset inventory from
P anning Section to Facilities Maintenance and Develo rnent.
`II. A. Removed sections 2, 3, and 4, to streamline process for
desi nating residential properties.
`II. B. 1. g removed "full time"
`IL B. 2, 4, & 6 replaced "Organizational and Business
Development" with "Internal Services".
`II. C. I added "Property Management Specialist from the
County of Oaldand".
`I1. C. 2. c replaced "Organizational and Business
Develo ment" with "Internal Services".
RESIDENTIAL REQUEST FORM
Replaced "Comparable lease charge" with "current market rate"
Removed section on "Count Utility Estimates"
9 D-3
Page 4
Detailed Changes by Policy
Policy Number Policy Title Change Summary
C09-004 Pricing Policy Staff is evaluating the Pricing Policy adopted on 05-06-09 to
ensure it reflects current business practices. Recommendations
for updates will be provided in the future.
Current Policy Only in packet
Policy Number
Policy Title
Change Summary
C09-005
Partnership Policy
Staff is reviewing current partner agreements with Oakland
County Corporation Counsel and will provide
recommendations for updates once this review is complete.
Current Policy Only in packet
Policy Number
Policy Title
Change Summary
C09-006
Sponsorship Policy
No revisions at this time.
*Current Policy Only in packet
Policy Number
Policy Title
Change Summary
C09-007
Parks Access Permits
Asking for Commissioner input on the Evaluation and
Feedback process to ensure that policy reflects current business
practices.
,,Current Polic OLAX in packet
Change Control Record
Revision Date
Owner
Description of Change
06-03-09
New Policy Adopted
Asking Commissioners to comment and provide feedback the
Evaluation and Feedback process outlined in section II. C.
1. Evaluation and Feedback
I. Staff will send an email request as follow up to the
use of each Parks Access Permit.
2. Commissioners and their guests will be asked to
complete an online survey evaluation to provide
feedback that will be used to make decisions
regarding the management of the Parks. The
request for this feedback will follow their
experience at the facility -where the Parks Access
Permit was used.
3. The data provided on the evaluation will be
analyzed bystaff and used to make corrections
and improvements as needed to ensure quality
experiences for guests.
4. Commissioners and/or their guests will receive a
request for feedback each time a Parks Access
Permit is used.
.MA
l-'ciCJ( 5
Detailed Changes by Policy
Policy Number I Policy Title Chanize Summary
C09-008 I
Parks Promotional Items and
Donation Request
Change Control Record
Updated to reflect organizational changes and added section to
describe limitations for use of promotional items.
Revision Date
Owner
Description of Change
10-07-09
D. Stanfield
New Policy Adopted
10-10-11
S. Mackey
I. Purpose: shortened test and moved Definitions to this
section
II. Procedure for Promotional Items: reformatted to add
orderin and distribution sections
III. Procedure for Print Material: reformatted to add ordering
and distribution sections
IV. Procedure for Donation Requests: combined Family Fun
Passbooks and Fundraisers into one section
Added section:
V. Limitations for use of Promotional Items:
A. The Oakland County Parks and Recreation Commission is
a non -partisan organization that strives to meet the
recreation needs of all County residents and regional
visitors. Commissioners are not permitted to put their
personal information on any Oakland County Parks
promotional item, including printed materials.
B. In an effort to contain costs and ensure that promotional
items are used only at special events, facilities and
programs that represent and/or promote the Oakland
County Parks, promotional items will only be distributed
to Oakland County Parks staff and Commissioners. No
outside requests for promotional items will be honored.
C. Commissioners will not have input on the selection of
promotional items, as orders will be coordinated to achieve
the lowest price per piece possible.
D. Commissioners will be limited to the stock print materials
provided by the Communications Unit when requesting
brochures, flyers, posters, etc.
E. In an effort promote fairness and equity in distribution,
requests for donations to assist private individuals (such as
medical fundraisers) will not be fulfilled.
05-18-12
2. Stanfield
Changed 14 occurrences of "Communications Unit" to
"Communications and Marketing Unit" to reflect
organizational change.
Policy Number
Policy Title
Change Summary
C10-001
Volunteer Policy
No revisions at this time
',Current Policy Only in packet
Page 6
New Policies
Policy Number
Polic Title
Chan e Summary
C12-001
Other Power Driven Mobility
Devices
Approved as of 05-02-12.
Policy Number
Polic Title
Change Summai
C12-OOX
Unrestricted Net Assets
Reserve Policyre
Concept presented during 05-23-12 Budget Meeting, approval
aired for implementation.
Policy Number
Policy Title
Change Summary
C12-OOX
Use of Alcohol on Park
Combined Administrative Policy for Use of Alcohol with
Property
wording Commission approved on 06-01-11 regarding Sale of
Alcohol on Park Property.
Policy Number
Policy Title
Change Summary
C12-OOX
Media Inquiry Policy
New Policy recommended to clarify roles for responding to
Media questions and department related public statements.
Specific policy wording reads:
6. In cases of significant public relations matters, such as
injuries, accidents or incidents, media questions and/or
department related public statements must be handled by
the Executive Officer (Dan Stencil).
a. Parks staff are directed to forward these requests
to the Supervisor - Communications and
Marketing Pesiree Stanfield at (248) 858-4627).
b. If the Executive Officer is not available, the
Supervisor - Communications and Marketing will
determine escalation procedures, including
contacting the Commission Chairperson for
comment.
c. The Commission Chairperson is only to be
contacted by designated Administrative staff
members.
•m
Date Adopted: Dated Revised: C: 09-001
03-04-09 03-04-09 Page 1 of 2
KL AND '
COi~ NTY PARK
Development of a Policy
I. PURPOSE: To identify the process for the development, revision, review or adoption of a
department policy.
Il. PROCEDURE:
Definitions:
• Policy - A deliberate plan of action to guide decisions.
• Procedure - Specific actions that support a policy.
• Standard - Conditions expected upon completion of a task.
• Policies Finalized File - Electronic file that contains policies currently in effect.
• Policies Under Consideration File - Electronic file that contains new policies in
development or existing policies that are under review.
• Policies Pending Approval - Electronic file that contains policies to be reviewed
by the Policies and Procedures Strategic Planning sub -committee and
reviewed and adopted by the Administrative Management Team.
A. New Policy
I . Any Oakland County Parks and Recreation Commission staff member who
identifies a need for a policy shall submit the information on a policy template
(available on the shared network drive in the "Polices" folder) to their supervisor.
2. If the supervisor deems that the request for a new policy is warranted, the request
and a draft shall be submitted to the section lead and saved in the "Policies under
Consideration" folder on the shared network drive in the "Polices" folder.
3. Executive Officer or his designee will review the policies under consideration file
and, upon approval, save to the "Policies Pending Approval" folder on the shared
network drive in the "Polices" folder. The policy will then be forwarded to the
Administrative Management Team a minimum of five days prior to its upcoming
meeting.
4. Administrative Management Team will review.
5. Administrative Management Team and/or Oakland County Parks and Recreation
Commission (depending on the type of policy) formally adopt the policy.
6. Administrative Services staff will ensure proper formatting of the policy, save to
the "Policies Finalized" folder on the shared network drive in the "Polices" folder
and release to the department within one week of formal adoption. All adopted
polices will also be maintained in a Master Policy file to be located in the
Executive Officer's area, and available for staff/ commissioners use.
9D-7
Date Adopted: Dated Revised: C: 09-001
Commission 03-04-09 03-04-09 Page 2 of 2
GAKLAND C �' III Policy
Development of a Policy
B. Existing Policy
1. All policies will be reviewed annually by section leads. Necessary revisions will
be made and forwarded to the Administrative Management Team for review.
2. Administrative Management Team/Oakland County Parks and Recreation
Commission (depending on the type of policy) will formally adopt the amended
policy.
3. Administrative Services staff will ensure proper formatting of the policy, note the
revised or reviewed date (if no changes) on the policy, save in the "Policies
Finalized" folder on the Shared Network Drive in the "Polices" folder and release
to the department within one week of formal adoption.
C. Policy Categories
1. Administrative Services Policies are policies that relate to "administrative
services" functions. These will be reviewed and adopted by the Administrative
Management Team.
a. Examples include: policies on W-9, hiring and training of staff,
performance appraisals, when a physician's note is needed, how pay
checks are distributed, etc.
2. Operations Policies are policies directly related to the operation of the department.
These will be reviewed and adopted by the Administrative Management Team.
a. Examples include: lost and found policy, how we handle overflow
parking, community relations, suspected child abuse, etc.
3. Commission Policies are policies that determine how the department operates as a
business and are typically high level policies. These will be reviewed by the
Administrative Management Team and the Oakland County Parks and Recreation
Commission. These policies must be approved by the Commission for formal
adoption.
a. Examples include: Pricing Policy, Sponsorship Policy, and Partnership
Policy, Business Plan Policy.
I. PURPOSE: To identify the process for the development, revision, review or adoption of a
Department policy.
II. PROCEDURE:
Definitions:
• Policy - A deliberate plan of action to guide decisions.
• Procedure - Specific actions that support a policy.
• Standard - Conditions expected upon completion of a task.
• Policies Finalized File - Electronic file that contains policies currently in effect.
• Policies Under Consideration File - Electronic file that contains new policies in
development or existing policies that is under review.
• Policies Pending Approval - Electronic file that contains policies to be reviewed by the
Policies and Procedures Strategic Planning sub -committee and reviewed and adopted by
the Administrative Management Team.
A. Development of a New Policy
1. Any Oakland County Parks and Recreation Commission staff member who
identifies a need for a policy shall submit the information on a policy template
(available on the shared network drive in the "Polices" folder) to their supervisor.
2. If the supervisor deems that the request for a new policy is warranted, the request
and a draft shall be submitted to the subject matter expert on the topic who will
become the policy owner.
a. Once the policy owner provides input on the policy, it will be saved in the
"Policies under Consideration" folder on the shared network drive in the
"Polices" folder.
b. The policy owner will then notify the Business Development
Representative for Organizational Development that the policy has been
drafted and is ready for review.
3. The Business Development Representative for Organizational Development will
review the policies under consideration file and, upon approval, save them to the
"Policies Pending Approval" folder on the shared network drive in the "Polices"
folder.
a. The Business Development Representative for Organizational
Development will then forward the policy to the Administrative
Management Team a minimum of five days prior to its upcoming
meeting. The Administrative Management Team will review the policy
and make recommendations for approval.
4. The Administrative Management Team and/or Oakland County Parks and
Recreation Commission (depending on the type of policy) formally adopt the
policy.
Date Adopted: Dated Revised: C: 09-001
03-04-09 05-03-12 Page 2 of 3
OAKLAND o
COUNTY PAIRiKS
Development of a Policy
5. Administrative Services staff will ensure proper formatting of the policy, save to
the "Policies Finalized" folder on the shared network drive in the "Polices" folder
and release to the department within one week of formal adoption. All adopted
polices will also be maintained in a Policy binder located in the front office area
near the Executive Officer's office.
B. Revision of an Existing Policy
All policies will be reviewed annually by the policy owner. Necessary revisions
will be made and forwarded to the Administrative Management Team for review.
2. Administrative Management Team/Oakland County Parks and Recreation
Commission (depending on the type of policy) will formally adopt the amended
policy.
3. Administrative Services staff will ensure proper formatting of the policy, note the
revised or reviewed date (if no changes) on the policy, save in the "Policies
Finalized" folder on the Shared Network Drive in the "Polices" folder and release
to the department within one week of formal adoption.
C. Policy Categories
Commission Policies are policies that determine how the department operates as a
business and are typically high level policies.
a. These will be reviewed by the Administrative Management Team and the
Oakland County Parks and Recreation Commission. These policies must
be approved by the Commission for formal adoption.
b. Examples include: Business Plan Policy, Pricing Policy, Sponsorship
Policy, and Partnership Policy.
2. Administrative Services Policies are policies that relate to "administrative
services" functions.
a. These will be reviewed and adopted by the Administrative Management
Team.
b. Examples include: Smoking, Media Inquiry, Business Expense
Guidelines and Performance Management.
3. Operations Policies are policies directly related to the operation of the department.
a. These will be reviewed and adopted by the Administrative Management
Team.
b. Examples include: Customer Service Standards, Cash and Payment Card
Industry Standards, and Uniforms.
s� �
Change Control Record
Revision Date
Owner
Description of Change
03-04-09
New Policy Adopted
05-03-12
S. Mackey
H. A. New title
II. A. 2. Clarified roles
`II. A. 3. Clarified roles
`II. B. New Title
`II. B. 1. Changed `section lead' to `policy
owner'
`11. C. moved `Commission policies' forward from
3 to 1.
9D — 11
I. PURPOSE: The purpose of developing business plans for destination facilities and core
programs centers on developing a business approach and philosophy to managing these
facilities and programs based on a key strategy outlined in the Oakland County Parks and
Recreation Commission's Strategic Plan adopted in August, 2008. The goal is to
maximize revenues, and provide efficiency to these facilities and programs through
effective pricing, cost containment and staffing of these resources. Staff within the
organization, along with outside consulting support, will develop these business plans
over the next two years. The Oakland County Parks and Recreation Commission will
review and adopt the Executive Summaries of these business plans for staff
implementation. The results of the business plans efforts will be reviewed and updated
annually by OCPRC staff.
II. PROCEDURE:
A. The Executive Officer will establish which business plans will be"developed over
the course of each year. Business Plans will be done for all current parks and
facilities but also for any new proposed park or facility to determine its feasibility.
Staff will follow the business template developed by PROS Consulting and will
use the appropriate methodology:
1. For tracking direct and indirect costs
2. Reviewing demographics and potential users
3. Focus on existing programs to support the destination facility the makeup
of the core program area
4. Evaluate marketing efforts to attract new users and retain existing users
5. Focus on appropriate pricing options as outlined in the pricing policy of
the Commission
6. Evaluate existing partnerships and level of equity from Oakland County
and its partner's perspective and incorporate measureable outcomes to be
tracked and managed through the changes recommended in the business
plan.
III. STANDARDS:
A. Staff will follow agreed to performance measures that focus on the following:
1. Revenues to expense outcomes desired
2. Staffing levels and use based on approved budget levels
3. Customer retention and satisfaction levels achieved
4. Capacity management of each core program area and destination facility
9D - 12
5. Earned income gained to off -set operational costs
6. Staff performance levels met through effective scheduling
7. Marketing efforts and point -of -sale data collected and managed on each
customer
8. Partnership equity levels met
IV. EVALUATION:
A. The Business and Organizational Development Section will work with staff on the
development of the business plan and in tracking of the performance measures
established in the business plan. Staff will review with the Business and
Organizational Development Section staff their approaches to make business
related changes to achieve the recommendations and cost containment efforts
outlined in their respective business plan. The Administrative Management Team
will review monthly with staff on how their efforts to manage the sites and core
programs are working against expected outcomes.
9D — 13
PURPOSE: The purpose of this policy is to set forth procedures and guidelines to
manage residential properties located on Oakland County park property. The Oakland
County Park and Recreation Executive Officer shall oversee the implementation and
interpretation of this policy. The procedures and guidelines contained in this policy are
divided into the following sections:
A. Procedure for Designating Residential Property;
B. Procedure for Selecting Tenants; and
C. General Guidelines.
IL PROCEDURES AND GUIDELINES:
A. Procedure for Designating Residential Property
1. Residential properties currently exist on certain park property. These
properties shall be designated by the Executive Officer for use as
residential properties. Once designated, the residential properties shall be
listed as residential properties on the property maps and facility inventory
descriptions kept by the Oakland County Parks and Recreation Planning
Section and given an asset number.
2. Planning Section staff, a District Chief, or comparable staff elsewhere in
Oakland County Parks and Recreation, may propose a new residential
property to the Executive Officer. The proposal must describe the property
(i.e. year built, square footage, number of bedrooms, number of
bathrooms, basement, and garage).
3. The Executive Officer shall review all proposals for a new residential
property and a new residential property may only be established with the
Executive Officer's recommendation and approval by the Oakland County
Parks and Recreation Commission.
4. If approved by the Oakland County Parks and Recreation Commission, the
residential property shall be listed as a residential property on the property
maps and facility inventory descriptions kept by Planning Section and
given an asset number.
5. The Executive Officer has the authority to withdraw the designation of a
residential property at any time.
B. Procedure for Selecting Tenants
1. Preference for tenants for the residential properties shall be made in the
following order:
9D - 14
Date Adopted: Dated Revised: C: 09-003
QAKLAND 04/15/09 04/15/09 Page 2 of 4
COUNTY PAW
Residential Property Lease Policy
a. Full-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
b. Full-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
c. Part-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
d. Part-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
e. Full-time employees of other County of Oakland Departments;
f. Part-time employees of other County of Oakland Departments;
g. Full-time employees of other government agencies; and
h. The general public.
2. Requests to be a tenant shall be made by completing the "Residential
Request Form," attached as Appendix A, and submitting the Form to the
Organizational and Business Development Section.
3. An individual completing a Residential Request Form shall also include a
description of the nature and value of the residential duties to be
performed by the individual, the individual's qualifications to perform
such duties, and the individual's ability to perform such duties.
4. The Organizational and Business Development Section shall review the
request and forward it to the Executive Officer for review.
5. The Executive Officer, in his or her discretion, shall approve or
disapprove the request to become a tenant.
6. If the Executive Officer approves the request, the Organizational and
Business Development Section shall work with Corporation Counsel to
develop a Lease Agreement.
7. The Lease Agreement will be provided to the Oakland County Parks and
Recreation Commission and the Oakland County Board of Commissioners
for approval.
C. General Guidelines
1. Monthly Lease Fee
a. The monthly lease fee for the residential property shall be
calculated as follows: "Value of the residential property" minus
the "Percentage Discount." The value of the residential property
shall be established by the Organizational and Business
Development Section on a case -by -case basis using comparable
rental properties in the same area as the residential property, taking
year built, square footage, number of bedrooms and bathrooms into
consideration.
Date Adopted: Dated Revised: C: 09-003
Commission 1 04/15/09 04/15/09 Page 3 of 4
CIA, I < L A N D
COUNTY PARKS Policy
Residential Property Lease Policy
b. The percentage discount shall be calculated according to the
following requirements:
i. County of Oakland full-time employees may receive a 10%
reduction in monthly lease fees;
ii. Oakland County Parks and Recreation Commission part-
time employees may receive a 15% reduction in monthly
lease fees;
iii. Oakland County Sheriff's Office full and part-time
employees may receive a 20% reduction in monthly lease
fees;
iv. Oakland County Parks and Recreation Commission full-
time employees who do not work at the Park where they
will be residing in may receive a 25% reduction in monthly
lease fees;
v. Oakland County Parks and Recreation Commission full-
time employees who work at the Park where they will be
residing in may receive a 30% reduction in monthly lease
fees.
2. Residential Property Inspections
a. Each residential property shall be inspected and evaluated annually
by the Facilities Maintenance Section, including the Facilities
Maintenance Supervisor, Park Supervisor, and District Chief. The
date and time should be scheduled and coordinated with Facilities
Maintenance staff, the District Chief, and the tenant.
b. The inspection should document the condition of the residential
property and record any structural maintenance necessary to
conform to applicable laws, rules, regulations, ordinances, or
building codes. It is recommended that photographs be taken and
become a part of the record.
c. The Organizational and Business Development Section shall
maintain a file for all residential properties including the lease
agreement and all documents required by the lease agreement. The
Organizational and Business Development Section shall also
advise the District Chief and the Executive Officer of any
problems associated with the residential properties and
implementation of this policy.
9D — 16
Date Adopted: Dated Revised: C: 09-003
Q-A
��Commission
04/15/09 04/15/09 Page 4 of 4
K LA COUNTY PARKS Policy
Residential Property Lease Policy
APPENDIX A - RESIDENTIAL REQUEST FORM
1. Location of Property:
2. Asset/Property #/Address:
3. Description of Residence
4. Name of Interested Person:
5. Employee Classification:
6. Employment Location:
7. Annual Salary:
8. Residential Duties:
Information below to be completed by Organizational and Business Development Section
9. Comparable Lease Charge:
10. Employee % Discount:
11. Net Monthly Rental Fee:
12. County Utility Estimates
A: Electric:
B: Water/Sewer:
C: Fuel/Gas:
D: Telephone (Basic):
E: Waste Disposal:
13. Lease Period Dates:
Executive Officer's Approval
Date:
Executive Officer's Signature:
Date:
Resident's Signature:
9D — 17
I. PURPOSE: The purpose of this policy is to set forth procedures and guidelines to
manage residential properties located on Oakland County park property. The Oakland
County Park and Recreation Executive Officer shall oversee the implementation and
interpretation of this policy. The procedures and guidelines contained in this policy are
divided into the following sections:
A. Procedure for Designating Residential Property;
B. Procedure for Selecting Tenants; and
C. General Guidelines.
II. PROCEDURES AND GUIDELINES:
A. Procedure for Designating Residential Property
1. Residential properties currently exist on certain park property. These
properties shall be designated by the Executive Officer for use as
residential properties. Once designated, the residential properties shall be
listed as residential properties on the property maps and facility inventory
descriptions kept by the Oakland County Parks aril Recreation Facilities
Maintenance Division and given an asset number.
2. The Executive Officer has the authority to withdraw the designation of a
residential property at any time.
B. Procedure for Selecting Tenants
1. Preference for tenants for the residential properties shall be made in the
following order:
a. Full-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
b. Full-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
c. Part-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
d. Part-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
e. Full-time employees of other County of Oakland Departments;
f. Part-time employees of other County of Oakland Departments;
g. Employees of other government agencies; and
h. The general public.
2. Requests to be a tenant shall be made by completing the "Residential
Request Form," attached as Appendix A, and submitting the Form to the
Internal Services Section.
3. An individual completing a Residential Request Form shall also include a
description of the nature and value of the residential duties to be
performed by the individual, the individual's qualifications to perform
Qn - i R
such duties, and the individual's ability to perform such duties.
4. The Internal Services Section shall review the request and forward it to
the Executive Officer for review.
5. The Executive Officer, at his or her discretion, shall approve or
disapprove the request to become a tenant.
6. If the Executive Officer approves the request, the Internal Services
Section shall work with Corporation Counsel to develop a Lease
Agreement.
7. The Lease Agreement will be provided to the Oakland County Parks and
Recreation Commission and the Oakland County Board of Commissioners
for approval.
C. General Guidelines
1 Monthly Lease Fee
a. The monthly lease fee for the residential property shall be
calculated as follows: "Value of the residential property" minus
the "Percentage Discount." The value of the residential property
shall be established by the Internal Services Section,
working with the Property Management Specialist from the County
of Oakland, on a case -by -case basis using comparable rental
properties in the same area as the residential property, taking year
built, square footage, number of bedrooms and bathrooms into
consideration.
b. The percentage discount shall be calculated according to the
following requirements:
i. County of Oakland full-time employees may receive a 10%
reduction in monthly lease fees;
ii. Oakland County Parks and Recreation Commission part-
time employees may receive a 15% reduction in monthly
lease fees;
iii. Oakland County Sheriff's Office full and part-time
employees may receive a 20% reduction in monthly lease
fees;
iv. Oakland County Parks and Recreation Commission full-
time employees who do not work at the Park where they
will be residing in may receive a 25% reduction in monthly
lease fees;
v. Oakland County Parks and Recreation Commission full-
time employees who work at the Park where they will be
residing in may receive a 30% reduction in monthly lease
fees.
2. Residential Property Inspections
a. Each residential property shall be inspected and evaluated annually
by the Facilities Maintenance Division, including the Facilities
Maintenance Supervisor, Park Supervisor, and District Chief. The
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ND
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Residential Property Lease Policy
date and time should be scheduled and coordinated wltn r acinues
Maintenance staff, the District Chief, and the tenant.
b. The inspection should document the condition of the residential
property and record any structural maintenance necessary to
conform to applicable laws, rules, regulations, ordinances, or
building codes. It is recommended that photographs be taken and
become a part of the record.
C. The Internal Services Section shall maintain a file for all
residential properties including the lease agreement and all
documents required by the lease agreement. The Internal Services
Section shall also advise the District Chief and the Executive
Officer of any problems associated with the residential properties
and implementation of this policy.
9D - 20
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"1 0 r
KLAND
COUNT! PI�JAHKS Residential Property Lease Policy
APPENDIX A - RESIDENTIAL REQUEST FORM
1. Location of Property:_
2. Asset/Property #/Address:
3. Description of Residence
4. Name of Interested Person:
5. Employee Classification:
6. Employment Location:
7. Annual Salary:
8. Residential Duties:
Information below to be completed by Internal Services Section
9. Current Market Rate:
10. Employee % Discount:
11. Net Monthly Rental Fee:
13. Lease Period Dates:
Executive Officer's Approval
Date:
Executive Officer's Signature:
Date:
Resident's Signature:
9D - 21
Change Control Record
Revision Date
Owner
Description of Change
04-15-09
New Policy Adopted
04-23-12
P. Castonia
`II. A. 1. Clarified role for maintaining asset
inventory from Planning Section to Facilities
Maintenance and Development.
`II. A. Removed sections 2., 3., and 4., to
streamline process for designating residential
properties.
`II. B. 1, g removed "full time"
`Il. B. 2, 4, & 6 replaced "Organizational and
Business Development" with "Internal
Services".
`II. C. 1 added "Property Management
Specialist from the County of Oakland".
`II. C. 2. c replaced "Organizational and
Business Development" with "Internal
Services".
RESIDENTIAL REQUEST FORM
Replaced "Comparable lease charge" with
"current market rate"
Removed section on "Count Utility
Estimates"
9D — 22
I. PURPOSE: Oakland County Parks and Recreation Commission is committed to providing
outstanding public parks and recreation facilities along with quality recreation programs. The
increasing demands for additional parks, recreation facilities and programs, coupled with
rising operating and capital costs, makes it challenging to maintain existing levels of service.
It is necessary for Oakland County Parks and Recreation Commission to have a sound and
consistent pricing policy that will serve as a management tool for establishing, implementing
and evaluating various fees and revenue options. The establishment of a pricing policy allows
for additional programs and facilities to be made available that would not otherwise be
developed or offered.
The new Pricing Policy for Oakland County Parks and Recreation Commission is designed to
provide staff with consistent guidelines in pricing admissions, facilities, programs and
services. It will help Oakland County Parks and Recreation Commission address revenue
goals and provide greater fairness in pricing services to users. Oakland County Parks and
Recreation Commission has not used consistent decision making criteria to price services in
the past. This Pricing Policy allows the Oakland County Park and Recreation Commission,
users, staff and general taxpayers to better understand the philosophy behind pricing of a
product or service. The Pricing Policy is based on the true cost to provide the service and
whether the service is a public, merit, or private service.
This Pricing Policy supports the cost recovery goal of 55% Oakland County Parks and
Recreation Commission is trying to recover against the overall budget. Currently, Oakland
County Parks and Recreation Commission has recovered 40% to 44% of its operating budget
over the last four years.
II. CURRENT PRICING PHILOSOPHIES: The current pricing philosophy within Oakland
County Parks and Recreation Commission is based on the perception of affordability.
There has been no consistency across Oakland County Parks and Recreation Commission
as to how prices are established and presented to users. Recommended fee increases have
been based on perceptions of staff and comparisons with other area park and recreation
agencies. The current pricing philosophy of Oakland County Parks and Recreation
Commission has been to minimize user fees for nature education programs, persons with
disabilities programs and special services. Pricing of facilities, such as golf, waterparks
and campgrounds, hays been based more on the market value against other like kind of
service providers versus the cost to provide the experience or a cost recovery goal.
III. CURRENT PRICING PRACTICES: Most user fees and charges are set by Oakland County
Parks and Recreation Commission based on the perception of the citizens' ability to pay for
the use of facilities, services and programs, and based on comparative prices of other area
local park and recreation agencies provided to them by staff. These prices have been
approved as more of a fee guideline versus being based on a specific cost recovery goal or on
9D - 23
the true cost to provide the service. The Executive Officer has had authority to set fees on
some programs based on market value of the service and cost recovery goals for a specific
program.
Currently each division within Oakland County Parks and Recreation Commission functions
separately with respect to cost recovery and user fee strategies to recover operational costs.
The goal of this Pricing Policy is to align them into one overall strategy and philosophy.
Oakland County Parks and Recreation Commission has experienced difficulties with
increasing user fees even when the costs to provide the service had gone up. Many
program fees have not been raised for several years. This has primarily been the result of
a lack of true cost data and quantifiable program information on which the Park
Commissioners can base their decisions. Oakland County Parks and Recreation
Commission has never established a true cost of service, never established criteria for
what is a core service or non -core service, or established criteria for what constitutes a
public, merit, or private service. The lack of a sound pricing justification, philosophy and
effective data puts Oakland County Parks and Recreation Commission in a defensive
position when it comes to changing prices to offset operational cost.
IV. GUIDING PRINCIPLES OF PRICING: The guiding principles of effective pricing of
park and recreation services are fourfold as follows:
A. Accessibility, Fairness, and Affordability
Equity and fairness means those who personally benefit from the service above what
a general taxpayer receives should pay for that benefit and those who benefit the most
should pay the most. Affordability should be based on benefit and ability to pay. This
policy recognizes that affordability is in the eye of the user. Public park and
recreation agencies offer three kinds of services. Definitions for Public services,
Merit services and Private services are outlined below. The type of service and
benefit received will directly determine the cost recovery strategy or pricing strategy
to be used in the pricing of the services and products Oakland County Parks and
Recreation Commission creates.
B. Financial Sustainability
Financial sustainability means that user fees and prices charged from admissions,
programs, food services, retail services, rentals and special events will assist in the
overall funding of the Commission operations. The revenue produced through this
will give Oakland County Parks and Recreation Commission the needed revenue for
operations, capital costs and marketing dollars to promote programs and services.
These dollars can come from any source that supports operations and include grants,
sponsorships, partnerships, permits, special rental uses and many other options
9D - 24
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Date Adopted: Dated Revised: C: 09-004
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Pricing Policy
available to Oakland County Parks and Recreation Commission.
C. Efficiency
Through the cost of service assessment, Oakland County Parks and Recreation
Commission staff can evaluate how the service is delivered and if it is delivered in
the most effective and efficient manner based on the cost of service assessment.
Priorities to enhance user or visitor experiences are clearly defined because the
services provided Priorities to enhance user or visitor experiences are clearly
defined because the priorities are established based on the direct user costs that
are associated with the activities that users want." nd the priorities are established
based on the direct user costs that are associated with the activities that users want.
Pricing services correctly can achieve seven positive results:
1. Reduces congestion and overcrowding
2. Indicates user and visitor demand and support
3. Increases positive user and visitor feedback
4. Provides encouragement to the private sector to invest in Oakland County
Parks and Recreation Commission programs through contracts that can bring
greater revenue to the Commission
5. Ensures stronger accountability on Oakland County Parks and Recreation
Commission staff and management of the service
6. Creates multi -tiered pricing so users who want a higher level of quality can
purchase it
D. Cost Recovery
Cost recovery assures that dollars generated from each activity are redistributed back
to the area they came from to pay direct cost and indirect cost in some situations and
for future improvements associated with a facility or activity. Examples would be
sports leagues pay for improvements to the sport fields or camper fees make
improvements to campgrounds.
The staff will document the cost of services provided through a costing model
provided by PROS Consulting. The true cost of each activity is designated as direct
and indirect costs associated with providing a product or service.
A periodic review of all prices is recommended to document the changes that have
occurred within the products or services provided by Oakland County Parks and
Recreation Commission. This will help staff evaluate which program, product or
service should have adjustments based on the Pricing Policy, Philosophy and Cost
Recovery Goal.
9D - 25
L, d,11.
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05-06-09 1 05-06-09 Page 4 of 7
Pricing Policy - -
The Executive Officer and staff will set prices for services based on the following
process:
1. What is the true cost to provide the service and what is the cost on a per -
experience basis, hourly rate, or unit rate
2. Is the program or service a core program or non -core program based on the
criteria established in the pricing policy
3. Is the program a public, merit or private service based on the established
criteria in the pricing policy and the level of personal benefit the user receives
over what general taxpayer receives
4. Does this price support the cost recovery goal desired for the program or
recreation facility to support sustainability
V. PROCESS: The Pricing Policy was developed to provide a consistent methodology to
pricing of services based on a philosophical and cost of service approach that provides
Oakland County Parks and Recreation Commission with a solid foundation to support a
sustainable system. It is the intent of this policy for Oakland County Park and Recreation
Commissioner to approve the policy based on an agreed -to methodology process and
philosophy and to create fairness and equity on how programs and services are priced. The
Pricing Policy sets forth recommendations on cost recovery levels based on whether the
program or service is a core or non -core service and what level of classification it falls into
based on its public, merit or private benefit. The Pricing Policy seeks to gain Oakland County
Park and Recreation Commissioners' approval to allow the Executive Officer and his/her
staff to set the right prices using the methodology established to achieve the cost recovery
goals for Oakland County Parks and Recreation Commission and to create a sustainable
system. PROS recommends the use of nine guiding principles to effectively develop the
foundation of thinking behind pricing of a service and to establish an adequate pricing policy
that demonstrates to users the process Oakland County Parks and Recreation Commission
will be using to develop prices for services in the future.
VI. STATEMENT OF PHILOSOPHY: The guiding principles of the Oakland County Parks and
Recreation Commission's Pricing Policy are based on a clear understanding of what the core
and non -core services are, what programs and services are public services, merit services and
private services, and the cost to provide the product or service both direct and indirect, the
level of benefit and exclusivity the user receives above what a general taxpayer receives.
Also included is the percentage of cost recovery Oakland County Parks and Recreation
Commission is trying to recover against the overall budget and the activity goal within a
specific core business.
Within this philosophy, Oakland County Parks and Recreation Commission staff will
9D - 26
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Pricing Policy
continue to efficiently offer the most diversified recreation services, ensuring that all
Oakland County citizens have equal opportunity to participate in a wide variety of programs
and services.
Based on this analysis, cost recovery goals were established by core program activities. It
must be kept in mind that individual programs within the core areas may have varying cost
recovery goals because of the public value associated with the program, but their aggregates
should aim to meet the system -wide goals mentioned below. Also, individual programs
within each core or non -core program are classified as Public, Private or Merit based and
may have differing cost recovery rates than that of the entire core program area.
Program Core
Program
Private/Merit/Public
Recovery %
Golf
Private
100%
Aquatics Health,
Fitness & Wellness
Swim Lessons
Merit
60%
Adult
Private
100%
Youth
Merit
60%
Outdoor
Camps
Private
90%-110%
Adults
Private
100%
Youth
Merit
60%-70%
Nature Center
Merit
40%-80%
Special Events
Special Events
Public
20%
Mobile Units
Merit
30%-40%
Buses
Private
100%
Sports Fields
Youth
Merit
50%
Adults
Private
100%
Adaptive Recreation
Youth
Public
20%
Adult
Merit
40%
Volunteer
Public
Direct Cost
Recommended cost recovery rates are as follows based on the criteria and analysis completed
by PROS and staff to achieve a sustainable system.
9D - 27
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Pricing Policy
Oakland County Parks and Recreation Commission should consider implementing
differential pricing strategies that focus on maximizing the capacity of use of recreation
facilities and programs based on the following pricing alternatives:
A. Price facilities and programs by primetime and non- primetime for aquatic
parks, campgrounds, golf courses and programs.
B. Price by season and off-season rates for waterparks, campgrounds and golf
courses
C. Price by location for sports fields, campgrounds, picnic areas.
D. Price services by age seg_ ent as it applies to seniors and young people between
the ages of 19-30 for golf courses and campgrounds
E. Price services by using differential pricing by level of program, by level of
instruction, level of exclusivity, by time, size of group, loyalty and length of stay.
F. Price services by residents / non- residents by incorporating a resident's discount in
the fee where appropriate
G. Price services that include capital replacement cost in fees for equipment,
buildings or park amenities
H. Contractor Pricing should be based on direct and indirect costs and the ability for
the contractor to bring in a steady flow of users
I. Partnership pricing should be dealt with based on a set amount of equity based on
use, time, operational costs and must be as close to 50/50 as possible; both
partners contribute to the service
J. Incentive Pricing needs to be allowed that focuses on discounts for season passes,
group admission rates, rental uses, and for loyalty. These can be set up as
promotional opportunities to encourage people to use the service
K. All pricing involved in facility cost recovery needs to be established against a
targeted recovery goal, by age segment, by primetime and non-primetimes, by
volume and by group.
L. All Commission Programs need to recover the direct cost of the services.
M. All Sponsorship/Partnerships will be priced based on the image value received
and impression points, as it applies to market rates in the County currently.
The Pricing Policy follows the 9 Step Guiding Principles for all future pricing changes or
new pricing efforts that take place inside the organization. The Pricing Policy will be updated
every two years for consistency and implementation impact to the operational budget.
9D - 28
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Pricing Policy
VII. EARNED INCOME OPPORTUNITIES: Earned income dollars support the
operational budget and help to meet cost recovery goals that can't be achieved by pricing of
services. Oakland County Parks and Recreation Commission does seek some earned income
opportunities but it has not been pursued in a systematic manner to help offset operational
costs and keep user prices as low as possible. Areas of earned income focus will center on
grants, advertising, sponsorship, partnerships and other funding sources. These earned
income opportunities will require a concentrated support effort by the Business Development
staff to be successful with an implementation strategy in place to achieve the desired results.
Staff training in earned income development is needed so staff does not undervalue the
earned income opportunity. The earned income options will be incorporated to offset
operating cost where prices cannot meet the cost recovery goals.
The earned income options that are outlined should be pursued only if pricing options don't
work as outlined. The following earned income opportunities will need a system -wide
strategy so there is consistency in seeking earned income endeavors to supplement costs for
programs and facilities.
VIII. SUMMARY: The key to implementing a successful Pricing Policy centers on having
an effective methodology and process to follow as outlined in this policy. Oakland County
Parks and Recreation Commission staff has had a lot of input into this document and has
learned a lot about their costs and levels of cost recovery that they are operating in now. It is
also important to have measurable outcomes that hold staff accountable to meet these pricing
and revenue goals and recommendations as well as teaches them to manage within a business
mindset while managing a social service as it applies to efficiency, cost, and pricing services
to the level of benefit a user receives above a general taxpayer that is recoverable to off -set
operational costs.
A greater awareness of the costs to provide a service will also help staff make more informed
decisions, from a pricing and efficiency standpoint. Tracking pricing outcomes and results
based on capacity and attendance and the revenue created will be critical for the future.
Effectively communicating costs and providing users pricing alternatives based on their price
point will be important to the users and will also be a major element to ensure the success of
this plan. Lastly, using all the appropriate earned income strategies will only help the
organization move towards greater fiscal sustainability and long-term success in the minds of
their users and Oakland County Parks and Recreation Commissioners. This Pricing Policy
will not be easy to implement but it is attainable and will achieve great results for Oakland
County Parks and Recreation Commission if followed. Let the process begin!
9D - 29
BACKGROUND: The Oakland County Parks and Recreation Commission has
developed partnerships over the last 43 years that have helped to support the management
of parks and recreation facilities and programs services, while also providing educational
and recreational opportunities for the citizens of Oakland County. These various
partnerships have lacked an overall partnership philosophy which has created inequities
between the Commission and partnerships in place.
II. PURPOSE: The purpose of the Partnership Policy is to:
A. Establish equitable and sustainable long-term relationships with like-minded
organizations to help further the mission of the Oakland County Parks and
Recreation Commission.
B. To expand opportunities for Oakland County residents through the creation of
new programs and activities and the sharing of resources.
C. To maximize the use of our resources (staff, facilities, programs, etc.) to allow for
more efficient and effective programs and operations.
III. GENERAL PRINCIPLES AND GUIDELINES: The recommended policies will promote
fairness and equity within the existing and future partnerships while helping staff to
manage against what may have caused conflicts internally and externally. Certain
partnership principles must be adopted by the Park Commissioners for existing and future
partnerships to work effectively. These partnership principles are as follows:
A. All partnerships will require an upfront presentation that describes the reason for
creation of the partnership and establishes an outcome that benefits each partner's
involvement.
B. All partnerships will require a working agreement with measurable outcomes that
hold each partner accountable to the outcomes desired and to each other and will
be evaluated on a yearly basis with reports back to the Park Commissioners on the
outcomes of the partnership and how equitable the partnership remains.
C. All partnerships will track direct and indirect costs associated with the partnership
investment to demonstrate the level of equity each partner is investing.
D. Each partner will not treat one another as a client -to -client relationship, but will
create a partnership culture that focuses on planning together on a yearly basis;
communicating weekly/or monthly on how the partnership is working; and
annually reporting to each other's board or owners on how well the partnership is
working and the results of their efforts to the taxpayers of Oakland County.
9D — 30
AKLAND
COUNTYPARKS
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Partnership Policy
E. Full disclosure by both partners to each other will be made available when issues
arise.
F. Training of each other's staff on the respective partner's values and yearly goals
and work plans will be performed annually so both partners are in -tune with issues
the partners may be dealing with that could affect the partnership policy or
agreement as it applies to finances, staffing, capital costs, political elements or
changes in operating philosophies.
IV. PROCEDURES:
A. All proposals for partnership must be submitted in writing using the Partnership
Proposal form to the Business Development Representative for Business
Management. The Business Representative will review and submit the proposal to
the Sponsorship and Partnership Team comprised of staff from various department
within Oakland County Parks and Recreation Commission. The Sponsorship and
Partnership Team will review and provide comments, as well as make
recommendations to the Executive Officer.
B. The Executive Officer or his/her designee will review the proposal and make a
decision if the estimated expenditures for the partnership are less than $10,000 (cash
and/or in -kind). If the request is for more than $10,000 in estimated costs the
Oakland County Parks and Recreation Commission will act on the proposal.
C. If the Executive Officer approves the partnership proposal in principle, the Business
Development Representative will work with the staff involved in the partnership
efforts to draft a Partnership Agreement for signature. This agreement will include:
the contract relationship; the term and renewal opportunities; operational
responsibilities; descriptions of programs, the project, and activities to be provided;
description of fees, commissions and/or in -kind services; the marketing rights and
benefits provided by each partner; termination provisions; and performance measures
and reporting requirements expected on behalf of each partner.
V. PARTNERSHIP CATEGORIES:
A. Public / Public Partnerships
The policy for public/public partnerships is evident with the Oakland County Parks
and Recreation Commission working with cities, townships, schools, colleges, and
any other municipal services in Oakland County. Working together on the
development, sharing, and/or operating, parks and recreation facilities and programs
will be as follows:
9B — 31
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10U11TV IPAHKI
Partnership Policy
Each partner will meet with the Oakland County Parks and Recreation
Commission staff annually to plan and share activity -based costs and equity
invested by each partner in the partnership.
2. Partners will establish measurable outcomes and work through key issues to
focus on for the coming year between each partner to meet the outcomes
desired.
3. Each partner will be managed on an individual relationship basis and track
investment costs accordingly.
4. Each partner will assign a liaison to serve each partnership agency for
communication and planning purposes.
5. Measurable outcomes will be reviewed quarterly and shared with each
partner, with adjustments made as needed.
6. Each partner will act as an agent for the other partner, thinking collectively as
one, not two separate agencies for purposes of the agreement.
7. Each partner will meet with the other partner's respective board or owner
annually, to share results of the partnership agreement.
8. A working partnership agreement will be developed and monitored together
on a quarterly or as -needed basis.
9. If conflicts arise between partners, the Executive Officer of Oakland County
Parks and Recreation Commission along with the other public agency's
highest ranking officer will meet to resolve the partnership issue. It should be
resolved at the highest level or the partnership will be dissolved.
10. No exchange of money between partners will be made until the end of the
partnership year. A running credit will be established that can be settled at
the end of the planning year with one check or will be carried over to the
following year as a credit with adjustments made to the working agreement to
meet the 50% equity level desired.
B. Public/Not-For-Profit Partnerships
The partnership policy for public/not-for-profit partnerships with Oakland County
Parks and Recreation Commission and the not -for -profit community of service
providers is seen in associations working together in the development and
management of facilities and programs within the Oakland County Parks and
Recreation Commission system. These principles are as follows:
1. The not -for -profit partner agency or group involved with Oakland County
Parks and Recreation Commission must first recognize that they are in a
9D — 32
partnership with the commission to provide a public service or good;
conversely, the commission must manage the partnership in the best
interest of the community as a whole, not in the best interest of the not -for -
profit agency.
2. The partnership working agreement will be year-to-year and evaluated
based on the outcomes determined for the partnership agencies or groups
during the planning process at the start of the partnership year. At the
planning workshop, each partner will share their needs for the partnership
and outcomes desired. Each partner will outline their level of investment
in the partnership as it applies to money, people, time, equipment, and the
amount of capital investment they will make in the partnership for the
coming year.
3. Each partner will focus on meeting a balance of equity as established in
the planning session with the Oakland County Parks and Recreation
Commission. Each partner will demonstrate to the other the method each
will use to track costs, and how it will be reported on a monthly basis, and
any revenue earned.
4. Each partner will appoint a liaison to serve each partnering agency for
communication purposes.
5. Measurable outcomes will be reviewed quarterly and shared with each
partner, with adjustments made, as needed.
6. Each partner will act as an agent for the other partner to think collectively
as one, not two separate agencies. Items such as financial information will
be shared if requested by either partner of the people served by the
partnership.
7. Each partner will meet the other's respective board on a yearly basis to
share results of the partnership agreement.
8. If conflicts should arise during the partnership year, the Oakland County
Parks and Recreation Commission Executive Officer and the highest-
ranking officer of the not -for -profit agency will meet to resolve the issue.
It should be resolved at this level, or the partnership will be dissolved. No
other course of action will be allowed by either partner.
9. Financial payments by the not -for -profit agency will be made monthly to
Oakland County Parks and Recreation Commission as outlined in the
working agreement to meet the 50% equity level of the partnership.
9D —33
11 M..
W
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COUNTY P R115
Partnership Policy
C. Public / Private Partnerships
The policy for public/private partnerships is relevant to the Oakland County Parks
and Recreation Commission and includes businesses, private groups, private
associations, or individuals who desires to make a profit from use of commission
facilities or programs. It would also be evident if the business, group, association, or
individual wishes to develop a facility on park property, to provide a service on
county -owned property, or who has a contract with the commission to provide a task
or service on the county's behalf at Oakland County Parks and Recreation
Commission facilities. The partnership principles are as follows:
1. Upon entering into an agreement with a private business, group, association
or individual, the commissioners and Oakland County Parks and Recreation
Commission and staff must recognize that they must allow that entity to make
a profit.
2. In developing a public/private partnership, the Oakland County Parks and
Recreation Commission and staff, as well as the private partner will enjoy a
designated fee from the contracting agency, or a designated fee plus a
percentage of gross dollars less sales tax on a monthly, quarterly or yearly
basis, as outlined in the contract agreement.
3. In developing a public/private partnership, the commission, Oakland County
Park and Recreation Commission and staff, as well as contracted partners will
establish a set of measurable outcomes to be achieved. A tracking method of
those outcomes will be established and monitored by Oakland County Parks
and Recreation Commission and staff. The outcomes will include standards
of quality, financial reports, customer satisfaction, payments to the
commission, and overall coordination with the commission for the services
rendered.
4. Depending on the level of investment made by the private contractor, the
partnership agreement can be limited to months, a year or multiple years.
5. The private contractor will provide on a yearly basis a working management
plan they will follow to ensure the outcomes desired by the commission and
Oakland County Parks and Recreation Commission and staff. The work
management plan can and will be negotiated, if necessary. Monitoring ofthe
work management plan will be the responsibility of both partners. The
commission and Oakland County Parks and Recreation Commission and staff
must allow the contractor to operate freely in their best interest, as long as the
outcomes are achieved.
9D — 34
6. The commission has the right to advertise for private contracted partnership
services, or negotiate on an individual basis with a bid process based on the
professional level of the service to be provided.
7. If conflicts arise between both partners, the highest-ranking officers from
both sides will try to resolve the issue before going to each partner's legal
councils. If none can be achieved, the partnership shall be dissolved.
•� R
I. INTENT AND PURPOSE
A. To guide staff in the development and management of sponsorships.
B. To enhance revenues and in -kind benefits within the scope ofuse specified in this Policy.
C. To build positive relationships with persons and entities serving Oakland County.
D. To improve the quality and value of Oakland County living.
II. SCOPE AND CHARACTER OF SPONSORSHIPS
A. Sponsorships shall have the following scope and character:
1. Events. Sponsorship of events, one-time or ongoing, e.g., family fireworks
events.
2. Programs. Sponsorship of programs, e.g., community outreach.
3. Products and Services. Sponsorships to provide products and services provided
in park facilities, e.g., bags provided along trails for cleaning -up after pets.
4. Amenities. Sponsorships to provide park amenities, e.g., acquisition and
maintenance of benches in dog parks. It is not the intent of OCPR to display
sponsorship recognition in passive park areas, such as along hiking trails.
5. Other. Other sponsorships found by the Commission, in its discretion, to be
consistent with the intent and purpose of this Policy.
B. Sponsorships shall not have the following scope and character:
1. Sponsorship by persons or entities that derive a substantial portion of their
revenue from the sale or manufacture of tobacco products, or have an adverse
reputation in the County for environmental or community stewardship.
2. Sponsorship by persons or entities commonly known to be associated with the
sale or manufacture of alcoholic beverages, provided, if a sponsorship relates to
an adult event or program, this prohibition shall not apply.
3. Sponsorship by parties currently engaged in a lawsuit with the County of
Oakland, provided, this prohibition shall not apply to suits involving property tax
assessment or condemnation litigation with County entities.
4. Sponsorship by persons or entities seeking contracts with OCPR other than
contracts for sponsorship arrangements.
5. Sponsorships that would result in a conflict of interest or otherwise conflict with
other policies of the OCPR or the County of Oakland.
6. Sponsorships that would require high OCPR expenditures for operating or
9D — 36
maintenance costs in relation to the level of benefit to be received.
C. Exclusion from Policy: This Policy is not intended to apply to:
1. Gifts or unsolicited donations to OCPR where no business relationship with
OCPR exists or is being considered.
2. Sponsorships established with persons other than OCPR, e.g., sponsorships
created with parties with whom OCPR contracts, provided, in such contracts,
Staff shall include provisions attempting to ensure that sponsorships having a
scope and character identified in paragraph B, above, are not permitted.
III. SPONSORSHIP PRIORITIES
A. Duration/Time Frame: Long-term sponsorship is preferred to one-time sponsorship.
B. Amount/Value: Sponsorships determined to have a higher value are preferred.
C. In general terms, sponsorships involving fewer signs, structures and the like, with higher
individual sponsorship amounts, are deemed to be desirable.
IV. IMPLEMENTATION PROCEDURES AND POLICY REQUIREMENTS
A. General procedure
I. Before expending time pursuing a sponsorship arrangement with a prospective
sponsor, staff shall present to the Commission a list of sponsors considered to be
appropriate sponsorship prospects. In preparing such list, staff shall coordinate
with other County government entities engaged in sponsorship arrangements.
The Commission will review and provide advanced approval ofthose prospective
sponsors determined to be appropriate by the Commission.
2. With prospects from the approved list, or with prospective sponsors who initiate
a dialogue and meet the requirements of this policy, staff shall pursue
negotiations of a proposed sponsorship contract. Any proposed contract shall be
consistent with this policy.
3. If a proposed contract is negotiated, the contract shall be placed on an agenda of
the Commission for review and approval.
B. Exception to the General Procedure
The OCPR Executive Officer shall have authority to enter into sponsorship contracts in
the absence of Commission approval if all of the following requirements are met;
1. The sponsorship is for a single event or program that will last not longer than one
year and meets all of the standards of this policy.
9D — 37
Date Adopted: Date Revised: C: 09-006
05-06-09 03-02-11 Page 3 of 3
Sponsorship Policy
2. The maximum value of the sponsorship is $20,000.
3. The contract shall meet all requirements of this policy.
C. Policy Requirements for All Sponsorships
1. In exchange for the value received from the sponsor, sponsorship recognition
may be given by OCPR, including a sign or booth conforming to this policy, or
identification in written materials and/or pictures displayed and/or distributed by
OCPR.
2. Type, size and placement of sponsorship recognition:
a. In general, considering such things' as size, placement, duration and
overall appearance, sponsorship recognition shall not be displayed in a
location or in a manner that would result in undue commercialism in a
park. On the attachment to this policy there are examples of permissible
structures and signs.
b. No physical sponsorship recognition shall be placed in a passive or
natural area of a park. This provision does not prohibit a recognition
adjacent to a picnic or active recreational area which is not within a
passive or natural area of a park.
c. Vehicles provided in whole or part by sponsors may display sponsorship
recognition, however such recognition shall be clearly secondary to the
OCPR identification on the vehicle.
d. The Commission may approve a contract authorizing a sponsor to use the
OCPR logo in an approved manner, provided such authorization shall be
consistent with any and all intellectual property policies established by
the County of Oakland.
3. A quarterly report of all outstanding sponsors, with a brief description of the
sponsorship and recognition, shall be presented to the Commission.
I. PURPOSE: To provide access to Oakland County Commissioners, Oakland County Parks and
Recreation Commissioners and Full Time Parks staff to Oakland County owned and operated
parks, pursuant to duties outlined in the State of Michigan Public Act 261 of 1965:
County and Regional Parks
Act 261 of 1965
"AN ACT to authorize the creation and to prescribe the powers and duties of county and
regional parks and recreation commissions; and to prescribe the powers and duties of county
boards of commissioners with respect to county and regional parks and recreation
commissions.
46.351 County parks and recreation commission; creation; membership; terms;
vacancy; commission as county agency; rules and regulations; compensation.
(4) The county parks and recreation commission is an agency of the county.
46.361 County and regional commissions; development and operation of facilities.
Sec. 11. A county or regional commission may plan, develop, preserve, administer,
maintain and operate park and recreational places and facilities and construct, reconstruct,
alter and renew buildings and other structures.
46.362 County and regional commissions; custody, control and management of
property.
Sec. 12. A county or regional commission shall have the custody, control and management
of all real and personal property acquired by the county or a regional commission for
public parks, preserves, parkways, playgrounds, recreation centers, wildlife areas, lands
reserved for flood conditions for impounding runoff water, and other county conservation
or recreation purposes."
Additionally, Oakland County Commissioners and Oakland County Parks and Recreation
Commissioners serve in a role as parks ambassadors to increase attendance to the Oakland County
Parks. This policy allows these individuals to become familiar with Oakland County Park's
property and facilities in order to gain the information and experiences required for them to
effectively market and promote Parks facilities, provide input regarding strategic planning and
make decisions regarding the management of Oakland County Parks.
II. PROCEDURE: Our mission is to deliver quality parks, recreation, facilities, programs, services and
maintenance through a dedicated professional Park Commission and staff that listens to the needs of
citizens, creates innovative parks, recreation facilities and programs and energizes the community for
the value of living in Oakland County. The procedure outlined below is designed to provide a
mechanism by which Commissioners and staff can assist with helping to achieve this mission
statement.
Definitions:
• "Annual Vehicle Permit'— provides access to parks for day use.
• "Parks Access Permit" — Each Parks Access Permit book includes four (4) single -use
A— On
access permits which provide single -use access to five (5) golf courses, two (2)
campgrounds, and two (2) waterparks operated by Oakland County Parks and Recreation
Commission.
• "Commissioners" — refers to both Oakland County Board of Commissioners and Oakland
County Parks and Recreation Commissioners. In situations where an Oakland County
Board of Commissioners member is also serving as a Parks Commissioner, access will be
granted for the individual, not for both positions.
• "Business Reason " - The business reason should adhere to Internal Revenue Service
guidelines as follows:
o The main purpose is directly related to active County or Park -related business; the
individual utilizing the Parks Access Permit is engaged in business during the
course of using the facility; there is more than a general expectation of getting
business benefit from use of the Parks facility; OR
o The main purpose of the use of the Parks Access Permit is associated with Parks
related business and either the use thereof directly precedes or follows a
substantial business discussion.
A. Annual Vehicle Permit
1. Annual Vehicle Permits will be distributed to Commissioners and Full Time Parks
staff each December for the following calendar year, as follows:
a. Board of Commissioners will receive an Oakland County Resident
vehicle permit. The Annual Vehicle Permit provides access to Oakland
County day use parks.
b. Parks Commissioners will receive an annual joint access permit which
gives access to Oakland County day use parks as well as thirteen (13)
Huron -Clinton Metroparks.
c. Full Time Parks staff will receive an Oakland County Resident vehicle
permit. The Annual Vehicle Permit provides access to Oakland County
day use parks.
2. A copy of the Rules and Regulations for Oakland County Parks will be included
with the Annual Vehicle Permit.
3. Commissioners and staff are to adhere the Annual Vehicle Permit issued to them
to the lower corner of the driver's side of the windshield of their personal vehicle
to gain access to the parks. The Annual Vehicle Permit is not valid unless it is
adhered to the windshield of a motor vehicle.
4. Commissioners and staff will follow all Rules and Regulations of Oakland County
Parks and Recreation when using their Annual Vehicle Permit,
B. Parks Access Permits
1. In addition to the annual vehicle pass, staff will provide a form that
Commissioners may use to request Parks Access Permits for facility access each
% — 40
December for the following calendar year. Commissioners may request up to four
(4) Parks Access Permit books for use at facilities where a fee is required. Each
Parks Access Permit book includes four (4) single -use access permits.
NOTE: In situations where an Oakland County Board of Commissioners member is also
serving as a Parks Commissioner, park access permits will be granted for the
individual, not for both positions.
2. Commissioners will be sent the "Request for Initial Distribution of Parks Access
Permits" form each December and asked to check `yes' or `no' to indicate
whether or not they would like to receive Parks Access Permits for the next year.
Completed forms will be returned to Oakland County Parks staff by January 15 so
that requests can be processed for that calendar year. Parks staff will process the
requests and distribute Parks Access Permits by January 31.
3. Parks Access Permits are to be used by Commissioners to promote, showcase, and
evaluate park facilities for purposes related to a business reason.
4. Commissioners and their guests will be asked to provide information including
their name and an email address each time a Parks Access Permit is used.
5. Commissioners may request additional Parks Access Permits by contacting the
Parks and Recreation Executive Officer, or his designee in writing by completing
the "Request for Additional Distribution of Parks Access Permits" form. A
business reason must be provided at the time of the request.
C. Evaluation and Feedback
1. Staff will send an email request as follow up to the use of each Parks Access
Permit.
2. Commissioners and their guests will be asked to complete an online survey
evaluation to provide feedback that will be used to make decisions regarding the
management of the Parks. The request for this feedback will follow their
experience at the facility where the Parks Access Permit was used.
3. The data provided on the evaluation will be analyzed by staff and used to make
corrections and improvements as needed to ensure quality experiences for guests.
4. Commissioners and/or their guests will receive a request for feedback each time a
Parks Access Permit is used.
9D — 41
PURPOSE: This Commission Policy ensures the fair and equitable distribution
of Oakland County Parks promotional items. Additionally, Oakland County
Commissioners and Oakland County Parks and Recreation Commissioners
serve in a role as parks ambassadors to increase attendance to the Oakland
County Parks.
The primary purpose of promotional items is to promote the Oakland County
Parks at its facilities, programs and special events. Only Supervisory staff can
request these items through the annual budget process. Each budget center will
pay for the items ordered.
The members of the Oakland County Board of Commissioners will each receive
500 promotional items per person per budget year. The purpose is for
Commissioners to promote the Oakland County Parks. The Communications
Unit budget will cover the cost of the Commission -designated items, not to
exceed $5,000 annually for all commissioners.
Additionally, the members of the Parks and Recreation Commission will receive
500 promotional items per person per budget year. The purpose is for
Commissioners to promote the Oakland County Parks. The Communications
Unit budget will cover the cost of the Commission -designated items, not to
exceed $2,500 annually for all commissioners.
The Communications Unit will coordinate the selection and ordering of
promotional items annually. Commissioners will not have input on the selection
of items, as orders will be coordinated to achieve the lowest price per piece
possible.
No outside requests for promotional items will be honored. The purpose of
this is to ensure that promotional items are used only at special events, facilities
and programs that represent and/or promote the parks system. Additionally, this
policy supports the Strategic Master Plan to achieve fiduciary responsibility.
11. PROCEDURE FOR PROMOTIONAL ITEMS:
Definitions:
• Promotional Item: any item with the Oakland County Parks logo and web
address designed as a "memory maker" or small gift.
• This does not include brochures, flyers, posters and other printed
9D - 42
COUNTY Y V.11I-
Date Approved: Dated Revised: C: 09-008
10-07-09 1 1 Page 2 of 4
Parks Promotional Items and Donation
Request Policy
materials used to promote the Oakland County Parks.
Commissioners are not permitted to put their personal information on any
promotional item.
"Commissioners" refers to both Oakland County Board of Commission
and Oakland County Parks and Recreation Commission members. In
situations where an Oakland County Board of Commission member is
also serving as a Parks Commissioner, items will be granted for the
individual, not for both positions.
A. Supervisory staff process
1. Oakland County Parks Supervisory staff will participate in the
promotional items ordering process initiated by Communications on
an annual basis.
2. Communications will select a limited number of promotional items
from which supervisors can order, based on the dollar amount they
have budgeted for this expense.
3. Communications will coordinate the ordering of items and
distribution to staff to store at their facility.
4. Supervisors will decide the methods and special event, program or
facility at which to distribute the items.
B. Commissioner request process
1. The members of the Oakland County Board of Commissioners and
the members of the Oakland County Parks and Recreation
Commission will each be allotted a selection of 500 promotional
items per budget year.
2. Each commissioner can decide whether to take all their items at
one time or have the items stored by the Communications Unit.
3. Commissioners must give five days notice to Communications by
telephone or email to pull a quantity of items when needed
4. The items must be picked up at the Oakland County Parks
9D - 43
Administration Office and will not be mailed or delivered by parks
staff.
5. The Communications Unit will maintain a record of the items given
to each commissioner detailing the date, type and number of items.
6. If a commissioner uses all of his/her promotional items before the
budget year is over, no items will be reordered for that individual.
7. For future planning purposes, Commissioners may wish to keep a
personal record of how the items were distributed, by event, type of
promotional items and numbers used.
III. PROCEDURE FOR FAMILY FUN PASSBOOKS:
Definitions:
• Family Fun Passbook: Valued at $150, the passbook contains vouchers
for the free use of various parks and amenities, including camping,
golfing, waterparks, park entry, etc.
Request process
1. Only requests from Oakland County organizations or organizations
with an Oakland County affiliation will be fulfilled.
2. Oakland County Parks staff will keep an annual list of passbooks
provided. Only one Family Fun Passbook per organization/
group/school, etc. is permitted per year.
3. Requests for donations to assist private individuals (such as
medical fundraisers) are not able to be fulfilled.
4. Requests must be submitted in writing designating: name or
organization, type of event, and contact information two weeks prior
to the "in -hand" date the passbook is needed.
5. The only "donation" that will be given is the Oakland County Parks
Family Fun Passbook. Requests for free golf, waterpark/Fridge
9D - 44
passes, etc. will not be honored.
6. All requestors receiving a donation will be asked to provide an
exchange, such as a mention in an event program, link from their
website, mention in thank you letter after the event, etc.
7. The Family Fun Passbook will be mailed to the requestor or may be
picked up at the Administration Office Front Desk during regular
business hours.
IV. PROCEDURE FOR GOLF DONATIONS:
1. Non-profit organizations will be allowed one foursome of golf with
carts annually to be used at Glen Oaks, Springfield Oaks, or White
Lake Oaks. The organization must use it for a fundraiser, and the
request must come through a Parks Commissioner.
9D - 45
I. PURPOSE: The primary purpose of promotional items is to encourage use of facilities operated
by the Oakland County Parks and Recreation Commission while also increasing attendance at its
programs and special events. Oakland County Commissioners and Oakland County Parks and
Recreation Commissioners serve in a role as parks ambassadors to increase awareness of Oakland
County Parks and Recreation offerings. This Commission Policy provides guidelines for fair and
equitable distribution of Oakland County Parks and Recreation promotional items.
Definitions
Promotional items may include, but are not limited to, any of the following:
• items with the Oakland County Parks logo and/or web address designed as a "memory maker"
or small gift
• brochures, flyers, posters and other printed materials
• "Family Fun Passbook"- sampling of coupons for use of various parks and amenities,
including camping, day use, golfing, and waterpark entry valued at $150.
"Commissioners" refers to both members of the Oakland County Board of Commission and
Oakland County Parks and Recreation Commission. In situations where an Oakland County
Board of Commission member is also serving as a Parks Commissioner, items will be granted
once, not for both positions.
II. PROCEDURE FOR PROMOTIONAL ITEMS
A. Ordering
1. The Communications and Marketing Unit will coordinate the selection and
ordering of promotional items annually.
2. Only Supervisory staff can request these items through the annual budget process.
3. The Communications and Marketing Unit will select a limited number of
promotional items from which supervisors can order, based on the dollar amount
they have budgeted for this expense.
4. Each budget center will pay for the items ordered.
5. The members of the Oakland County Board of Commissioners will each receive
500 promotional items per member per budget year.
a. The purpose is for Commissioners to promote the Oakland County Parks.
b. The Communications and Marketing Unit budget will cover the cost of
the Commission -designated items, not to exceed $5,000 annually for all
commissioners.
6. The members of the Oakland County Parks and Recreation Commission will
receive 500 promotional items per member per budget year.
a. The purpose is for Parks Commissioners to promote the Oakland County
Parks.
b. The Communications and Marketing Unit budget will cover the cost of
Parks Commission -designated items, not to exceed $2,500 annually.
B. Distribution
9D — 46
1. Parks staff
a. The Communications and Marketing Unit will coordinate the distribution
of promotional items ordered to staff to store at their facility.
b. Supervisors will decide the methods and special event, program or facility
at which to distribute the items.
2. Commissioners
a. Each commissioner can decide whether to take all of their items at one
time or have the items stored by the Communications and Marketing Unit.
b. Commissioners will determine where to distribute the items that have
been allotted to them, with the consideration that the special event,
program or facility where they choose to distribute Oakland County Parks
promotional items complies with the mission of Oakland County Parks.
c. When requesting items for distribution, Commissioners must give five
days notice to the Communications and Marketing Unit by telephone or
email to pull the quantity of items needed.
d. In an effort to reduce postage costs, the items must be picked up at the
Oakland County Parks Administration Office and will not be mailed or
delivered by parks staff.
e. The Communications and Marketing Unit will maintain a record of the
items given to each commissioner detailing the date, type and number of
items.
i. If a commissioner uses all of the promotional items designated for
them before the budget year is over, no items will be reordered
for that individual.
ii. For future planning purposes, commissioners may wish to keep a
personal record of how the promotional items were distributed,
including the event, type of promotional item and number used.
I1I. PROCEDURE FOR PRINT MATERIAL
A. Ordering
1. The Communications and Marketing Unit will coordinate the design, development
and ordering of all brochures, flyers, posters and other printed materials used to
promote Oakland County Parks facilities, programs and special events.
2. The Communications and Marketing Unit will maintain a stock of standard
brochures based on the dollar amount budgeted for this expense.
3. Supervisory staff can request custom brochures, flyers, posters or other print items
through the Communications Request process.
4. Each budget center will pay for custom items ordered such as flyers, posters,
direct mail pieces, etc.
B. Distribution
1. The Communications and Marketing Unit will follow standard distribution
procedures to provide stock brochures, flyers, posters, etc. to the general public.
9D — 47
KUND
COUNTY PARKS
Date Approved: Dated Revised: C: 09-008
10-07-09 05-18-12 Page 3 of 5
Parks Promotional Items and Donation
Request Policy
2. Parks staff
a. The Communications and Marketing Unit will coordinate the ordering
and distribution of custom print material according to the
Communications Request process.
b. Supervisors will decide the methods and special event, program or facility
at which to distribute the print material.
3. Commissioners
a. Commissioners may request print material for distribution at special
events, programs or facilities that support the mission of Oakland County
Parks.
b. When requesting print materials, Commissioners may contact the
Communications and Marketing Unit or administrative staff by telephone
or email to pull a quantity of items needed.
c. In an effort to reduce postage costs, it is requested that the items be
picked up at the Oakland County Parks Administration Office.
N. PROCEDURE FOR DONATION REQUESTS
A. Family Fun Passbooks
1. In situations where non-profit organizations within or affiliated with Oakland
County request a donation from the Oakland County Parks and Recreation
Commission, one Oakland County Parks Family Fun Passbook may be given to
each organization annually.
2. Requests must be submitted in writing at least two weeks prior to the date the
Family Fun Passbook is needed and must include the following information: name
of the organization, type of event, and contact information.
3. Prior to distribution of the Family Fun Passbook, administrative parks staff will
confirm that the organization is a non-profit organization within Oakland County
that has not received a Family Fun Passbook within the past 12 months.
4. For approved requests, the Family Fun Passbook will be mailed to the requestor or
may be picked up at the Administration Office Front Desk during regular business
hours.
5. Organizations receiving a donation will be asked to provide a promotional
opportunity in exchange for the Family Fun Passbook, including, but not limited
to:
a. listing Oakland County Parks as a donor in an event program
b. making announcements of Oakland County Parks' donation during the
event
c. distributing print materials that promote Oakland County Parks at the
event
d, linking to DestinationOakland.com from the organization's website
e. or some other promotional activity that encourages use of the Oakland
9D — 48
LA D
COUNTYPARKS
Date Approved: Dated Revised: C: 09-008
10-07-09 05-18-12 Page 4 of 5
Parks Promotional Items and Donation
Request Policy
County Parks.
6. Administrative staff will keep a list of organizations that receive Family Fun
Passbooks.
B. Fundraisers
1. In situations where a non-profit organization would like to use a round of golf for
a fundraiser, they may be granted one foursome of golf with carts to be used at
Glen Oaks, Springfield Oaks, or White Lake Oaks per year.
2. The request must come through a Parks Commissioner to the Executive Officer
who will evaluate the request.
3. If granted, the organization receiving this donation will be asked to provide a
promotional opportunity including, but not limited to:
a. listing Oakland County Parks as a donor in an event program
b. making announcements of Oakland County Parks' donation during the
event
c. distributing print materials that promote Oakland County Parks at the
event
d. linking to DestinationOakland.com from the organization's website
e. or some other promotional activity that encourages use of the Oakland
County Parks.
4. Administrative staff will keep a list of organizations that receive rounds of golf as
a fundraiser opportunity.
V. LIMITATIONS FOR USE OF PROMOTIONAL ITEMS
A. The Oakland County Parks and Recreation Commission is a non -partisan organization that
strives to meet the recreation needs of all County residents and regional visitors.
Commissioners are not permitted to put their personal information on any Oakland County
Parks promotional item, including printed materials.
B. In an effort to contain costs and ensure that promotional items are used only at special
events, facilities and programs that represent and/or promote the Oakland County Parks,
promotional items will only be distributed to Oakland County Parks staff and
Commissioners. No outside requests for promotional items will be honored.
C. Commissioners will not have input on the selection of promotional items, as orders will be
coordinated to achieve the lowest price per piece possible.
D. Commissioners will be limited to the stock print materials provided by the
Communications and Marketing Unit when requesting brochures, flyers, posters, etc.
E. In an effort promote fairness and equity in distribution, requests for donations to assist
private individuals (such as medical fundraisers) will not be fulfilled.
9D — 49
Date Approved: Dated Revised: C: 09-008
10-07-09 05-18-12 Page 5 of 5
Commission
COUNTY PARKS Policy
Parks Promotional Items and Donation
Request Policy
C'hanaP f nntrnl Ri-enrd
Revision Date
Owner
Description of Change
10-07-09
D. Stanfield
New Policy Adopted
10-10-11
S. Mackey
I. Purpose: shortened text and moved Definitions to this
section
II. Procedure for Promotional Items: reformatted to add
ordering and distribution sections
III. Procedure for Print Material: reformatted to add
ordering and distribution sections
IV. Procedure for Donation Requests: combined Family
Fun Passbooks and Fundraisers into one section
Added section:
V. Limitations for use of Promotional Items:
A. The Oakland County Parks and Recreation
Commission is a non -partisan organization that
strives to meet the recreation needs of all County
residents and regional visitors. Commissioners
are not permitted to put their personal
information on any Oakland County Parks
promotional item, including printed materials.
B. In an effort to contain costs and ensure that
promotional items are used only at special events,
facilities and programs that represent and/or
promote the Oakland County Parks, promotional
items will only be distributed to Oakland County
Parks staff and Commissioners. No outside
requests for promotional items will be honored.
C. Commissioners will not have input on the
selection of promotional items, as orders will be
coordinated to achieve the lowest price per piece
possible.
D. Commissioners will be limited to the stock print
materials provided by the Communications Unit
when requesting brochures, flyers, posters, etc.
E. In an effort promote fairness and equity in
distribution, requests for donations to assist
private individuals (such as medical fundraisers)
will not be fulfilled.
05-18-12
`D. Stanfield
Changed 14 occurrences of "Communications Unit" to
"Communications and Marketing Unit" to reflect
organizational change.
9D —50
11M i Y KI ki('IS
Date Adopted: Dated Revised: C: 10-001
04/14/10 1 05/03/10 Pagel of 3
Volunteer Policy
I. PURPOSE: The purpose of this policy is to outline the process that Oakland County
Parks and Recreation staff uses to manage volunteer workers at various facilities.
II. PROCEDURE:
A. General Guidelines
1. The Oakland County Parks and Recreation Executive Officer shall oversee
the implementation and interpretation of this policy.
2. No volunteer will be placed on a schedule without a signed Volunteer
Agreement and Waiver of Liability.
B. Selection
1. Individuals interested in volunteer positions must submit an application to
the Volunteer Program Supervisor.
2. The Volunteer Program Supervisor will review applications with the
Park/Program Supervisor to identify possible candidates for a facility or
program schedule.
a. If the applicant is not a fit for current needs, the Volunteer Program
Supervisor will send a letter to the candidate thanking them for
interest and encouraging them to apply for future opportunities.
b. If the applicant is a possible fit for a current program, then the
Volunteer Program Supervisor will conduct an initial phone
interview to review the Volunteer Agreement and Waiver of
Liability.
c. If the candidate expresses interest in pursuing the opportunity, the
Volunteer Program Supervisor will send the candidate a copy of
the Volunteer Agreement and Waiver of Liability for signature.
d. Once the candidate returns the signed Volunteer Agreement and
Waiver of Liability, the Volunteer Program Supervisor will then
notify the Supervisor of the program or facility and/or the Seasonal
Program Specialist to place the volunteer on a schedule or provide
them with event details.
C. Orientation and Training
1. Orientation will be conducted at the location where the individual will
perform volunteer services or if applicable at a general volunteer
orientation. This decision is made at the discretion of the Supervisor of
the program or facility and/or the Seasonal Program Specialist.
a. Orientation will include a review of Volunteer Rules and
Expectations for the assigned facility.
9L - 51
Q/W AND
COUWITH PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 05/03/10 Page 2 of 3
Volunteer Policy
2. Training may be conducted by the Volunteer Program Supervisor,
Seasonal Program Specialist or any other staff member designated by the
Supervisor of the program or facility.
3. Training may occur on an as -needed basis related to volunteer duties.
D. Periodic Review
1. In an effort to maintain a mutually beneficial relationship, volunteer
performance will be reviewed within 60 days of the volunteer's start date.
2. The Executive Officer/designee, at their sole discretion, may terminate a
volunteer for any reason.
3. An additional review of the volunteer's performance will occur at the
expiration of the work assignment to determine the individual's eligibility
to participate in future volunteer opportunities.
E. Time Tracking
1. Volunteer hours are tracked to measure and report on efforts, provide an
input for rewards and recognition and identify future opportunities for
program expansion.
2. Volunteer time includes mandatory volunteer trainings and meetings.
(Volunteers should not include time for optional social functions or special
events that are part of the reward and recognition program.)
3. Volunteer time includes time during which services are provided at the
program or facility; volunteers should not include drive time to and from
volunteer work site on their time sheet.
a. Golf Course Volunteers must punch in and out at their volunteer
site.
b. All other volunteers (Campground Host, etc) must track their
service hours using the Monthly Volunteer Time Tracking sheet.
They may fax, email or mail their completed time sheet within two
weeks of the month ending to the Volunteer Program Supervisor.
4. All volunteer hours will be updated and calculated within 30 days of the
previous month's ending by the Volunteer Program Supervisor.
F. Rewards and Recognition
1. All volunteer rewards are issued within 30 days of the month where
volunteer services were provided.
2. Typical rewards for volunteer services include incidental rewards.which
are outlined in the Rules and Expectations document during orientation as
9D - 52
.W "r Y `A R
.....M
Date Adopted: Dated Revised: C: 10-001
04/14/10 05/03/10 Page 3 of 3
Volunteer Policy
applicable for each volunteer program or facility. These incidental
rewards may include:
a. For Golf Course volunteers - use of the course
b. For Campground hosts -a discount on camping fees
c. General volunteer rewards include "Complimentary Recreation
Points" which can be redeemed for any park services or programs
(vehicle permits, day use entry, programs, camping, boating, green
fees, driving range, waterpark entry, etc.).
9D - 53
I. INTRODUCTION.
On September 15, 2010 the United States Department of Justice amended the regulations
governing nondiscrimination on the basis of disability in state and local government
services, effective March 15, 2011. 28 CFR § 35.137. This regulation requires public
entities to permit use of wheelchairs and other manually -powered mobility aids by
individuals with mobility disabilities and to make reasonable modifications to its policies
to permit use of other power -driven mobility devices (OPDMD) by individuals with
mobility disabilities in areas open to pedestrian use.
It. PURPOSE.
The purpose of this policy is to address the use of OPDMDs by individuals with mobility
disabilities on trails or pathways located on the following: (1) properties owned and
operated by OCPRC and (2) properties managed by OCPRC under a lease, easement or
use agreement.
Based on the criteria set forth in the regulation, OCPRC staff completed a comprehensive
assessment and review of each trail and pathway on OCPRC property to determine which
types of OPDMDs are appropriate for use on each route. Information provided herein
describes the types of OPDMDs that are authorized for use on OCPRC trails and
pathways.
III. PROCEDURE.
A. Definitions.
1. Wheelchair means "a manually -operated or power -driven device designed
primarily for use by an individual with a mobility disability for the main purpose
of indoor, or of both indoor and outdoor locomotion." 28 CFR § 35.104.
2. Electric Personal Assistive Mobility Device (EPAMD) means a self -balancing
non -tandem, two -wheeled device, designed to transport only one person at a time,
having an electrical propulsion system with average power of 750 watts or one
horsepower and a maximum speed on a paved level surface of not more than 15
miles per hour (Michigan Vehicle Code Act #300 of the Public Acts of 1949,
257.13c). A common example of an EPAMD is a Segway scooter, or an Electrical
Assisted Bicycle (EAB).
Other Power -Driven Mobility Device (OPDMD) means any mobility device
powered by batteries, fuel, or other engines —whether or not designed primarily
for use by individuals with mobility disabilities —that is used by individuals with
9D - 54
akYWAIIII'Vit
Date Adopted: Dated Revised: Policy #
05-02-12 C12-001
Page 2 of 6
Other Power -Driven Mobility Device Policy
mobility disabilities for the purpose of locomotion, including golf cars, electronic
personal assistance mobility devices (EPAMDs), such as the Segway Personal
Transporter or an electrical assisted bicycle, or any mobility device designed to
operate in areas without defined pedestrian routes, but that is not a wheelchair, as
defined herein (28 CFR § 35.104).
4. Valid Disability Placard or Card means a card presented by the person to whom it
was issued and is in compliance with the state of issuance's requirements for
disability placards or cards (28 CFR § 35.137).
B. Assessment Factors. The following assessment factors were considered in determining
whether a particular OPDMD would be allowed in a specific area as a reasonable
accommodation:
1. The type, size, weight, dimensions, and speed of the OPDMD;
2. The area's volume of pedestrian traffic;
3. The area's design and operational characteristics;
4. Whether legitimate safety requirements can be established to permit the safe
operation of the OPDMD in the specific area; and
5. Whether the use of the OPDMD creates a substantial risk of serious harm to the
immediate environment, natural or cultural resources, or creates a conflict with
Federal land management laws and regulations.
C. EligibilityfOperation of OPDMD.
l . The operator or passenger of an OPDMD must be an individual with a mobility
disability and, upon request of an OCPRC employee or volunteer, must provide
credible assurance that the OPDMD is required because of the individual's
mobility disability. Credible assurance may be provided by either of the
following:
a) A valid, state -issued, disability parking placard or card or other state -
issued proof of disability; or
b) A verbal representation, not contradicted by observable fact, that the
OPDMD is being used for a mobility disability.
2. OCPRC employees or volunteers shall not ask an individual using an OPDMD
about the nature and extent of the individual's disability.
D. OPDMD Rules.
1. Prohibited Devices. The following devices are prohibited on OCPRC trails and
pathways:1:
1 With the exceptions noted in Section EA.of this policy.
9D — 55
Date Adopted: Dated Revised: Policy #
05-02-12 C12-001
Commission Page 3 of 6
ONAKLAND Policy
COUNTY PARKS Other Power -Driven Mobility Device Policy
a) Gas or combustible fuel -powered devices because: (1) fuel leaks and/or
sparks may result in pollution or fires on the largely forested and/or grassy OCPR
trails or pathways; and (2) exhaust and noise emissions from the devices will
disturb or damage OCPRC natural or cultural resources or the out-of-doors
experience for other park patrons. These devices may be used by OCPRC
employees or volunteers only when necessary for operational and maintenance
purposes.
b) Electric -powered devices, such as electric motorcycles and mopeds
(except for EPAMDs and EABs), because of: (1) the typical high speeds at which
these devices are driven; (2) the likely damage that will result to OCPRC trail and
pathway surfaces from their tires; and (3) some devices may only be permitted on
roads or private property by State law.
c) OPDMDs more than 36 inches wide because: (1) the width of many
OCPRC trails and pathways are less than 8 feet wide; and (2) OPDMDs wider
than 36" are potentially dangerous to users coming from the opposite direction or
from someone trying to pass the OPDMD from behind.
2. Speed of OPDMDs. For the safety of all individuals using OCPRC trails and
pathways, OPDMDs must be operated at the following speeds:
a) 5 mph (maximum) when other users are present; and
b) 10 mph (maximum) when other users are not present.
3. An OPDMD must remain on OCPRC trails and pathways permitted for OPDMD
use at all times because leaving such trails or pathways could pose serious danger
to the OPDMD operator or other persons on OCPRC property.
4. An OPDMD must be capable of being turned around within the trail or pathway
tread in a safe manner.
Operators of permitted OPDMDs must yield the right-of-way to persons on foot,
horseback, or non -motorized devices (e.g., bicycles) and announce their presence
before passing another trail or pathway user.
6. An OPDMD must have the capacity to safely navigate trail and pathway features
and obstructions such as steps and other vertical displacements, ponded water,
loose gravel, and rocks.
9D - 56
Date Adopted: Dated Revised: Policy #
C12-001
CommissionOS-02-12 Page 4 of 6
PolicyQAKLAND
COUNTY PARKS Other Power -Driven Mobility Device Policy
7. The OPDMD shall not be operated in a manner that would poses danger to the
OPDMD operator(s), OCPRC employees or volunteers, the public, or that may
cause damage to OCPRC property.
OCPRC reserves the right to restrict OPDMD use during special events or during
times of heavy traffic on OCPRC trails or pathways, if such limitation is required,
in the opinion of OCPRC, to protect the public health, safety and welfare of park
patrons.
E. Trail and Pathway Rules. Based on the OCPRC review and assessment, trail and
pathways can be categorized into five different types, with specific limitations and
justifications as listed below:
Multi -Use Trails or Pathways - Paved or Unpaved. This type of trail or
pathway may be open to hikers, bikers, cross-country skiers and/or equestrians.
a) Individuals with a mobility disability may use an OPDMD (as permitted
by OCPRC's OPDMD rules), wheelchairs and other manually -powered mobility
aids.
b) Assessment Factors. Characteristics of some types of OPDMDs could
affect other trail or pathway users, based on the volume of traffic and operational
characteristics of the trail or pathway. These trails or pathways are typically high
capacity, two-way traffic areas, where width and speed restrictions must allow for
safe passing of OPDMDs, bicycles, equestrians and pedestrians.
2. Singletrack Mountain Bike Trail. This type of trail is typically three -to -four
feet wide and is one-way directional. Only mountain bikers are allowed to use this
trail and they often travel at high speeds (relative to other types of trail users).
a) Due to the existing design and user limitations, the only type of OPDMD
allowed on this trail is an electrical assisted bicycle (EAB).
b) Assessment Factors. Characteristics of most OPDMDs create a substantial
risk of serious harm to this type of trail, the surrounding environment and/or
natural resources. These are narrow trails where two-way traffic would harm
natural resources when allowing the passage of an OPDMD, other than a narrow -
width electric bicycle. Use of other OPDMDs would conflict with the intended
use and purpose of the trail for high-speed mountain bike traffic.
9D - 57
Date Adopted: Dated Revised: Policy #
C12-001
Commission 05-02-12 Page 5 of 6
(0-AKLAND Policy
COUNTYPARKS Other Power -Driven Mobility Device Policy
3. Trails only open to equestrian use, hikers and cross-country skiers (trails not
roomed .
a) Persons with a mobility disability may use an OPDMD (as permitted by
OCPRC's OPDMD rules, 144th the exception of an electrical assisted bicycle),
wheelchairs and manually -powered mobility aids on this type of trail or pathway.
b) Assessment Factors. Regular (non -motorized) bicycles are excluded from
this type of trail so that equestrians can have a recreational trail experience with
only having to be aware of pedestrians as other users of the trail. Therefore,
electrical assisted bicycles are not permitted.
4. Paved Golf Cart Pathways at OCPRC Golf Courses.
a) Persons with a mobility disability may use an OPDMD (as permitted by
OCPRC's OPDMD rules), wheelchairs, or other manually -powered mobility aids
if the device is to be used for the purpose of golf recreation. On only these types
of trails or pathways individuals may operate OPDMDs wider than 36".
b) Assessment Factors. Golf course paths are located in recreational settings
that are not appropriate for other trail devices, such as bicycles, horses, or
OPDMDs other than those suited/used for golfing use.
5. Seasonally Restricted Use Trails.
a) OPDMDs may not be used on these trails due to other predominant trail
uses or for the protection of the trail and surrounding environment.
b) Assessment Factors. In the winter months when snow conditions permit,
some park trails are groomed and used only for cross-country skiing, precluding
all other uses for that seasonal time, such as hiking, snowshoeing or dog -walking.
In other cases, intermittent closures may be required for trails that seasonally
flood or are susceptible to damage due to poor soil conditions.
IV. RESPONSIBILITY.
A. The OPDMD operator or passenger is responsible for ensuring the OPDMD works
properly, per manufacturer's instructions.
B. OCPRC shall not provide battery charging or emergency retrieval of the OPDMD.
C. OCPRC shall not transport the OPDMD to and/or from OCPRC property.
D. OCPRC shall not store any privately -owned OPDMD.
9D - 58
E. The OPDMD operator assumes all risks of operating the OPDMD on OCPRC property
and shall operate the OPDMD in a safe manner at all times.
F. Due to varying conditions on OCPRC property and to ensure safety and natural resource
protection, OCPRC recommends that an OPDMD user contact OCPRC at 248-858-0906
to confirm that an OPDMD is permitted on a particular trail or pathway.
G. OCPRC does not represent that OCPRC Properties are safe for use by an OPDMD and
does not assume any liability for operation of the OPDMD. Certain risks are inherent in
the use of OPDMDs on OCPRC Properties.
V. UPDATES TO THIS POLICY. OCPRC may modify this policy from time to time as it
deems necessary or as required by law. It is the user's responsibility to ensure that they are in
conformance with this policy.
A. Change to this policy, shall be posted on the OCPRC website, DestinationOakland.corn
in advance of their adoption.
B. A hard copy of the most current OPDMD policy will be available for public review upon
request at the OCPRC Administrative Office and on the OCPRC website.
9D - 59
Date Adopted: Dated Revised: Policy #
05/22/12 C12-OOX
Page 1 of 3
Unrestricted Net Assets Reserve Policy
I. PURPOSE:
The general purpose of reserve funding is to help to ensure the long term financial
stability of the organization and position it to respond to varying and unexpected
economic conditions and changes affecting the organization's financial position and the
ability of the organization to continuously carry out its mission.
The Parks & Recreation Commission (Commission) will maintain a Board -Designated
Operating Reserve Fund to achieve the following objective(s):
To enable the organization to sustain operations through delays in payments of
committed funding and to accept reimbursable contracts and grants without
jeopardizing ongoing operations;
2. To promote public and funder confidence in the long-term sustainability of the
organization.
The Unrestricted Net Assets Reserve Policy (UNARP) outlines the procedures for
determining the dollar amount of the Unrestricted Net Assets found in the
Comprehensive Annual Financial Report (CAFR) allocated to Operating Reserve, Capital
Reserve and Capital Improvement Plan.
DEFINITIONS
• Unrestricted Net Assets - amount equal to the Total Assets minus the sum of
Non -Current Assets and Liabilities, as described in the County's CAFR.
From this amount Unrestricted Net Assets are categorized as:
• Operating Reserve — amount in reserve to meet varying, unexpected or
emergency operating requirements.
• Capital Reserve — amount in reserve available to meet varying, unexpected or
emergency capital acquisitions.
• Amount Available for Capital Improvement — perpetual amount to fund capital
proj ects.
• Planned Use of Fund Balance — amount used to offset budgeted depreciation,
which serves as means of funding the Capital Improvement Program. In addition,
Fund Balance may be used to balance the revenue budget.
Date Adopted: Dated Revised: Policy #
05/22/12 C12-OOX
Page 2 of 3
Unrestricted Net Assets Reserve Policy
II. PROCEDURE:
A. Establishment of reserve funding will occur through the following business
activities:
1. Surplus from annual operations
a. Operating expense favorability is the primary means of
replenishing the Unrestricted Net Asset account.
b. Unrestricted net assets and operating reserves are depleted through
annual deficits of revenues under expenses.
2. Projects that create or increase revenue, reduce expenditures or otherwise
create a situation where revenues exceeded expenditures.
3. Contributions such as funding from donations, unrestricted grants,
sponsorships or other funding sources.
4. Unused and unrestricted capital acquisition funding included in the annual
cash operating budget. This funding may need Commission action to re-
designate to reserves.
5. Borrowing funds from the County's Delinquent Tax Revolving Fund for
one-time expenditures, as specified in the County's General
Appropriations Act.
B. Evaluation and recommendations of each applicable capital funding mechanism
will be researched and analyzed based on the project size and financial impact to
the organization.
C. Where applicable, the Parks and Recreation Commission will be provided an
analysis of advantages and disadvantages of each funding option to assist in the
decision -making process.
D. Oakland County Fiscal Services will provide a pro -forma Unrestricted Net Asset
report detailing the anticipated account balance based on the proposed budget to
assist in asset planning during the annual budget process.
E. Reserve amounts will be determined as outlined below:
1. Operating Reserve - The portion of unrestricted net assets not designated
by the Parks and Recreation Commission. The amount is to be set at 25%
of the current year Adopted Budget, reflecting required funding from the
period October 1 thru December 31 while tax revenue is being collected.
2. Capital Reserve - An amount set at between 25% and 30% of the Capital
Budget.
3. Amount Available for Capital Improvement Plan - Comprises of the
following components:
a. Project Estimated Cost and Adjustments
b. Impact of budgeted account specifically used to fund the Capital
Improvement Plan
c. Capital Equipment Budget Plan and Allowance
9D - 61
Date Adopted: Dated Revised: Policy #
C12-OOX
OS/22/12
CommissionPage 3 of 3
OAKLAND Policy
COUNTY PARKS Unrestricted Net Assets Reserve Policy
d. Grants and Contributions
e. Unfunded future year projects
F. Uses
1. Unrestricted Net Assets provide a funding source for extraordinary or
unplanned capital purchases as approved by the Commission.
2. In addition, the balance is available for transfer to alleviate instances when
operating expenditures exceed operating revenues.
G. Governance
1. The level of reserves will be reviewed by the Commission as part of the
annual budget process.
2. Unrestricted Net Asset will be managed on an ongoing basis.
3. As part of the regular financial reporting to the Commission, reports of
any significant variations from the target balance will be presented.
4. Restrictions of Unrestricted Net Assets may only be imposed by outside
parties, such as: creditors, grantors, contributors, laws or regulations of
other governments.
H. Authorization of drawdown from Operating Reserves
1. Decreases of the Operating Reserves fund from the established target level
are not recommended except under extraordinary circumstances.
2. A drawdown from the fund that will not or cannot be replaced with
operating funds in the current fiscal year must be approved by a 2/3
majority of the Commission.
9D - 62
Date Adopted: Dated Revised: Policy #
05-26-11 C:12-OOX
KLAN I I Page 1 of 3
COUNTY PARKS
Use of Alcohol on Park Property
I. PURPOSE: To provide Oakland County Parks and Recreation Commission staff and volunteers
with clear and consistent rules regarding the consumption and sale of alcohol in Oakland County
Parks to facilitate the safety of all persons on park property.
II. PROCEDURE: The following policy applies to all employees, volunteers and patrons of Oakland
County Parks who are of legal age to consume alcohol.
Definitions:
• The term `alcohol' as used in this policy statement means the product of distillation of any
fermented liquid whether rectified or diluted whatever may be the origin thereof, and
includes synthetic ethyl alcohol.
• The term `intoxicating liquor' as used in this policy is defined as alcoholic liquor
containing four percent (4%) or more of alcohol by weight.
• Keg beer (including `pony kegs" and "partyballs ") is not allowed in the general public
areas of any parks. Keg beer is only allowed at a reserved group picnic shelter with prior
approval from the park supervisor.
A. Consumption of Alcohol on Park Property
Underage drinking will not be tolerated under any circumstances. In the event
that any underage drinking is suspected, the Oakland County Sheriffs Office will
be immediately notified.
2. No employee may consume or bring alcoholic beverages into any County park
while on duty or in uniform. Violation of this policy may result in immediate
termination.
3. Day Use Parks:
a. A family group on a picnic may bring alcoholic beverages into a County
park in their picnic baskets or small portable ice chests with the
understanding that it is to be used in moderate amounts as a beverage
during a meal.
b. ALL alcoholic beverages brought into the County parks in this manner
are to be consumed at designated picnic sites.
c. No alcoholic beverages are permitted in any beach area.
d. All beverages, whether they be alcohol or otherwise, must be served in
unbreakable containers.
4. Campgrounds:
a. Campers may bring alcoholic beverages into a County park with the
understanding that it is to be used in moderate amounts.
9D — 63
Date Adopted: Dated Revised: Policy #
05-26-11 C:12-OOX
COAKLAND Page 2 of 3
PARKSCOUNTY '
Use of Alcohol on Park Property
b. ALL alcoholic beverages brought into the County parks in this manner
are to be consumed at their designated camping sites.
c. The use of alcoholic beverages at a picnic, barbecue or at similar group
functions held publicly by institutions or organizations in reserved
sections of a County park requires a permit from the Parks and Recreation
Commission.
d. All beverages, whether they be alcohol or otherwise, must be served in
unbreakable containers.
5. Waterparks:
a. No alcoholic beverages allowed in Waterparks, Lookout Lodge, on the
observation decks or along the main pathways.
b. No beverages (alcoholic or otherwise) allowed on rides.
c. All beverages must be served in unbreakable containers.
B. Sale of Alcohol on Park Property: the sale of alcoholic beverages within parks is
prohibited, subject to the following two exceptions:
1. At formally established concession and banquet facilities operated by, or under
contract with, the Oakland County Parks and Recreation Commission
(Commission)
a. At specifically designed golf courses where meals or lunches are served.
The sale of alcoholic beverages will be permitted under strict regulation,
being restricted to certain hours of the day and under the special
authorization and control of the Commission.
i. Such sales of alcoholic liquors shall be made only in individual
drinks (not in original packages or otherwise bulk) and shall be
served for consumption on the immediate premises.
ii. Sales of alcoholic beverages in bottles will not be permitted.
b. Banquet Facilities:
i. Alcoholic beverages will be permitted for consumption only in
reserved areas of the facility providing that all such beverages are
purchased from the authorized catering contractor.
ii. Persons renting any banquet facility operated by the Parks and
Recreation Commission, which does not sell alcoholic beverages,
may bring their own alcoholic beverages providing the set-ups are
purchased from the authorized catering contractor and a qualified
bartender hired by the authorized catering contractor is used to
dispense all drink.
2. At events that meet all of the following requirements:
a. An application for such purpose shall have been submitted to and
9D — 64
Date Adopted: Dated Revised: Policy #
05-26-11 C:12-OOX
Page 3 of 3
COUNTY PARKS
Use of Alcohol on Park Property
approved by the Commission; and
b. The applicant must be an established non-profit, charitable entity which
meets the following requirements:
i. Has actively functioned in Oakland County for at least two years
ii. Is recognized as having provided substantial benefit in the
interest of the public in Oakland County, and
iii. The Commission has determined in the exercise of its reasonable
discretion, based on the available evidence, that the proceeds
from the approved sale of alcohol will be used primarily to serve
the interests of the public in Oakland County; and
c. The applicant has secured licensure from the Michigan Liquor Control
Commission (LCC) and has provided written evidence of such licensure;
and
d. The applicant has secured all insurance for the event as required by the
Oakland County Department of Risk Management; and
e. The event will be short term; and
f. The event is primarily expected to be attended by adults, and any minors
expected to attend will, for the most part, be in the presence of their
parents or affiliated adults.
9D — 65
Date Adopted: Dated Revised: Policy #
05-25-12 C12-OOX
Or kNI Page 1 of 2
COUNTYPARKS'
Media Inquiry Policy
I. PURPOSE: To provide guidelines to all Oakland County Parks and Recreation
Commission staff and volunteers that will ensure accurate and consistent responses to all
media sources requesting information.
II. PROCEDURE: Oakland County Parks are public facilities and open to everyone. We
have an obligation as an organization to respond to requests for information. We strive to
provide comprehensive and complete information to the public through a variety of
communication mechanisms. However, when responding to individual requests from the
media for specific information, we limit the scope of staff who are approved to respond to
these requests in order to ensure accurate information is provided.
Definitions:
• Media includes newspaper, magazine, internet, radio, and television opportunities
used to inform the public about OCPR programs and facilities.
A. Staff are directed to use the following protocol when responding to media requests
for information, including both general media inquiries as well as requests for
stories:
1. Refer all requests for information to the Supervisor - Communications and
Marketing (Desiree Stanfield at (248) 858-4627).
a. Communications and Marketing will ensure that the media contact
is referred to the staff person with the knowledge and approval to
respond to the request.
b. Additionally, Communications and Marketing will track all
requests and follow up to record results.
2. Staff members are only to speak to media with approval from the
Supervisor - Communications and Marketing, the Manager of Operations
(Sue Wells) or the Executive Officer (Dan Stencil).
3. If the request is received outside of normal business hours (8:30-5:00 pm
Monday - Friday), staff are directed to request media contact information
including a phone number and email address. This information should be
forwarded to the Supervisor - Communications and Marketing (Desiree
Stanfield at stanfieldd ?oakgov.com or (248) 462-9475 for follow up.
4. If the media appears in person at a park facility, staff are directed to ask for
the reporter's name, and the radio, television, newspaper, magazine or
internet outlet they are representing. This information should be
forwarded to the Supervisor - Communications and Marketing (Desiree
Stanfield at (248) 858-4627) for follow up.
9L - 66
Date Adopted: Dated Revised: Policy #
05-25-12 C12-OOX
KLAND Page 2 of 2
COUNTY PARKS
Media Inquiry Policy
a. If the Park Supervisor is not available, staff may provide media
with basic information and facts about facilities, such as fees,
hours, attractions, etc that are already public information.
b. Staff members may refer to DestinationOakland.com to obtain this
information or refer media to the website.
c. Staff members are directed not to offer their own opinion about
topics, issues, policies or operations.
5. If the media wants to interview guests, staff are asked to try to stay with
media to observe the interaction and make notes on the questions and
responses made during the interview. Staff are directed to provide any
information collected during a guest interview to the Supervisor -
Communications and Marketing, Desiree Stanfield ((248) 858-4627).
6. In cases of significant public relations matters, such as injuries, accidents
or incidents, media questions and/or department related public statements
must be handled by the Executive Officer (Dan Stencil).
a. Parks staff are directed to forward these requests to the Supervisor
- Communications and Marketing (Desiree Stanfield at (248) 858-
4627).
b. If the Executive Officer is not available, the Supervisor -
Communications and Marketing will determine escalation
procedures, including contacting the Commission Chairperson for
comment.
The Commission Chairperson is only to be contacted by designated
Administrative staff members.
9D - 67
.TUNE 6, 2012
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 10 A
ADMINISTRATION/PLANNING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Jeff Phelps, Supervisor 11 — Fiscal Services
Submitted: May 31, 2012
Subject: Update on Recommended Proposed FY 2013-2015 Budget
INTRODUCTION AND HISTORY
As was discussed at the May 23, 2012, Commission meeting we are making the recommended changes to the
Proposed FY 2013-2015 budget.
The key areas we are changing include:
• Modifying the budget figures to reflect the anticipated change in the Michigan Personal Property Taxes
• Inclusion of the report detailing the personnel, salaries and benefits
• The addition of the Definitions/Appendix for the CIP and Major Maintenance Reports
• The modification of the Unrestricted Net Assets Reserve policy to include the definitions
• Modification of the Nature Center budget
When this process is finalized we will hold the public hearing and present the proposed budget to the
Commission for adoption. In accordance with the OCPRC Bylaws, the budget shall be submitted to the
Commission for approval and adoption by the first regular meeting in September.
10 A-1
APPENDIX A
MANAGEMENT PLANS - Definitions
Capital Improvement Program (CIP) — Management Plan & 15 Year Forecast:
The CIP Management Plan & 15 Year Forecast includes projects that are over an expenditure of $10,000
for new or remodeled facilities.
• Remodeled facilities must be fully depreciated to be considered CIP Projects.
Maintenance Management Plan & 15 Year Forecast:
The Maintenance Management Plan & 15 Year Forecast includes the following projects:
• Major Maintenance Projects that are over $10,000 and have not been fully depreciated
Maintenance Projects that are cumulative totals for the cost center or facilities are over $10,000.
Preliminary Priority Levels:
Each project is preliminary classified under the following five preliminary priority levels: Currently staff is
working with the commission chair to define and refine these levels for the following fiscal year management
plans:
• Priority #1— Health, Safety & Welfare:
• Priority #2 — Regulatory:
• Priority #3 — Customer Service — Revenue Generation:
• Priority #4 — Customer Service — Operational Savings:
• Priority #5 — Customer Service:
Status Definitions:
Since the budget process requires a fiscal 'Snap Shot' of the current fiscal year expenses of the CIP budget, staff
needed to clearly identify what projects were being proposed for the following fiscal year. This was accomplished
by indicating the following 'Status' of each project.
• Active:
o New and/or previously forecasted projects that staff will be 'Actively' managing in the proposed
funded fiscal year.
• Pending
o New and/or previously forecasted projects that are 'Pending' approval of funding sources from
grants, partnerships, sponsorships, etc. within the proposed funded fiscal year or future
unfunded fiscal years.
Commission approval is required for a 'Pending' project to become 'Active'.
• In -Progress
o Current projects, typically under contract, that may extend into and/or thru the proposed fiscal
year.
• Completed
o Current projects, typically under contract, that are anticipated to be completed before the end of
the current fiscal year.
10 A-2
ro � 7.1,R In., Zk I® ® ,
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning;
Jon Noyes, Planning Supervisor
Submitted: May 23, 2012
Subject: Waterford Oaks Master Plan Concepts
INTRODUCTION AND HISTORY
Date Description Action
February 1, 2012 Staff requested concept approval of the draft
Commission Meeting Waterford Oaks Master Plan to enable staff to
solicit public comment.
Concept Approval
April 2 — May 2, 2012 Staff solicited public comment on the draft NA
Public Comment Waterford Oaks Master Plan via online and
hardcopy surveys for a 30-day period.
ATTACHMENTS
There are no attachments. The materials listed in the table below will be provided to the Commission at the
June 6, 2012, Commission Meeting for review prior to the July 11, 2012, Commission Meeting.
STAFF RECOMMENDATION
The following actions are planned:
Park Document
June 6, 2012
July 11, 2012
Chapter 2: Park
Approval to adopt Waterford Oaks Park Vision and Facility
Vision
Informational
Concepts as the guiding document for Waterford Oaks for
2013 — 2022
Chapter 3: Facility
Approval to adopt Waterford Oaks Park Vision and Facility
Concepts
Informational
Concepts as the guiding document for Waterford Oaks for
Waterford
2013 — 2022
Oaks Chapter 10:
Preliminary Park
Informational
NA
Business Plan
Waterford Oaks
Master Plan Public
Comment Results
Informational
NA
Summary
MOTION
No action is requested at the June 6, 2012 Commission Meeting.
10 B-1
JUNE 6, 2012
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 10 C
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Sue Wells, Manager of Parks & Recreation Operations
Submitted: May 31, 2012
Subject: Amended 2012-2013 Proposed Nature Education Plan
INTRODUCTION AND HISTORY
Staff will be attending the June 6, 2012, Commission meeting and will present the recommended Nature
Education Plan, contingent upon the Focus Group input. The Focus Group meetings are planned for June 14,
2012, at the Waterford Oaks Activity Center.
Information on this plan will be provided to the Commission at the meeting on June 6, 2012.
10 C-1
Item # 11 A
Activity Reports
May 2012
L. Gee & J. Dunleavy
This report will be distributed at the 06/06/12
Commission Meeting.
11 A-1
To: Chairman Fisher and Commission Members
From: Jon Noyes — Supervisor of Planning; Kathleen Dougherty — Education Resource Planner
Submitted: May 31, 2012
Subject: Education Resource Program Update
INTRODUCTION AND HISTORY
OCPRC's 2008 Strategic Plan highlighted the role of the County Park System as a steward of public resources
and the need to educate county residents on the value of that investment. The position of Education Resource
Planner was created through the 2009 reorganization to advance the role of education in furthering OCPRC's
mission and to maximize the value of park resources toward that end.
Jon Noyes will make a brief presentation to introduce Kathleen Dougherty and her work over the past several
years. Kathleen will be available to answer questions regarding the Education Resource Program Update that
was included in the Commission packet. A booth highlighting some current nature education materials will also
be available during the Commission meeting for review.
ATTACHMENTS
NRE Program Schedule — A description of Natural Resource Education Programs
NRE and Volunteer Program List — A list of the 2012 "resource based" programs that focus on the
stewardship of natural resources in Oakland County
STAFF RECOMMENDATION
Information only — No recommendation at this time.
MOTION
Move to receive and file the materials related to this matter.
11 B-1
NRE Program Schedule for 2012
Natural Resources Education Programs provide training for volunteers that provide
Natural Resources Stewardship work at Oakland County Parks. Volunteers act as
citizen scientists and monitor species at the parks. The information is provided to the
Natural Resources Planner to aid in making decisions related to the presence of these
species at the parks and in implementing land management measures. In addition,
programs are provided to the public on natural resource issues at park locations
identified as important topics, such as, Eastern Massasauga Rattlesnake Identification
and Coyote Education. Educational program goals seek to provide proper information
and to direct appropriate behaviors from park guests to ensure their safety and also to
protect species of special concern. The Natural Resources Planner strongly influences
and directs the program offerings.
Volunteer 2011 Meeting - The Results!
Sunday, February - 2- 4 pm
Lookout Lodge @ Waterford Oaks, Waterford
The meeting involved an educational program for volunteers
presented by volunteer and student at LTU Sara Svatora on
proper location of Nest Boxes.
Nest Box Monitor Volunteer Training
Sunday, March 4, 2 - 4 p.m.
Wint Nature Center @ Independence Oaks, Clarkston
NESTB"�,,
s
" i'', Monitor Workshop
Wv Netv'. C...'
j� Indepeed— 0okl CeUMV P"k
Help ve(lote the Coflele Slueb4d popdoe ulolloe le Oold Ce-ty 1
MIR. IALITi'T'X1itJ
Oakland County Parks actively manages nest
boxes at several parks for native cavity
nesters like the Eastern Bluebird. Volunteers
are needed to monitor these boxes.
Information will be provided on the
techniques, recordkeeping and more.
Volunteers must be willing to commit weekly
visits to the nest boxes from April - August.
Approximately 60 people attended the program - 62 volunteers monitor in 2012.
NRE events 2012 Page 1
11 B-2
Oakland County Parks and Recreation follows a National Model
from the Cornell Laboratory of Ornithology - NestWatch. All
Oakland County Parks observations reported NestWatch are
available for scientists around the world to use. In 2011, Oakland
County Parks & Recreation was recognized as one of the top 20
reporting sites in the country. Monitors at parks also serve as an
official presence reporting fallen trees, etc. to park staff.
Field Results in 2011
Eastern Bluebirds
156 Birds Fledged
Tree Swallow
233 Birds Fledged
House Wren
95 Birds Fledged
Natural Shoreline Landscapes on Michigan's Inland Lakes
Property Owner's Workshop
Saturday, March 17, 9 am- 12; 30 pm
Wint Nature Center @ Independence Oaks, Clarkston
Partnering with Michigan State University Extension along with the
MDEQ, CRWC, WRC and the Clarkston Chapter of Wild Ones, a
property owner's workshop was held to help residents understand
the value of natural shorelines to water quality, property values
and wildlife. Staff worked with a committee and facilitated the use
of the park for this workshop. The workshop was filled to capacity.
MSUE provided experts, registration, materials and much of the
workshop organization. Partners provided displays. Some
attendees travel from Eaton Rapids and Portage to attend.
LOrIWl.•�fl}rollala3� —
jNestWatch
XathCeen Dougherty I
t �i
} NestWatch Chapter Coordinator {
{ Training Workshop �+�.
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NRE events 2012 11 B-3 Page 2
Frog Survey Volunteer Training
Friday, March 30, 7 - 9 p.m.
Wint Nature Center @ Independence Oaks, Clarkston
Oakland County Parks and Recreation participates in the Michigan Department of
Natural Resources State Wide Frog Survey. Volunteers help staff conduct night
surveys during April, May and June. Recognizing the calls of singing frogs along with
their life history is part of the training. This program is a refresher past volunteers and it
is open to the public. 1 his is citizen, science pioyral7). Surveys done at Rose Oaks &
Independence Oaks
18 volunteers trained and 28 volunteers have offered to assist i,g20:1.2
�' C'1�'�a ter"�fp►=ri0kr, �,If (� �Rt 2s' `{ gay«.- c r�
Grassland Birds Volunteer Training
Thursday, April 19, 7 - 9 p.m.
Wint Nature Center @ Independence Oaks, Clarkston y
More than 97% of native grasslands have been lost in the U.S. As a result,
grassland bird populations have declined to historic levels. Oakland County Parks '
and Recreation has been monitoring grassland birds at several park locations since
2007. Learn about these species of conservation concern and what you can do to
help. Guest instructor, Nancy Tar an Oakland Audubon member, along with natural
resource education staff will provide the training. l us is citizen scrcnce- prc��rni��.
25 people attended this program & 14 volunteers have committed to survey.
This is an increase over the three volunteers that helped in 2012.
Reports provided by volunteers help evaluate the efficacy of the controlled burns. The
NR planner designate the areas surveyed. This field work has identified the presence
of species on conservation concern nesting at Oakland County parks and has helped
to update the parks bird checklist.
Grasshopper Sparrow
1 -4
r y `� AA.
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MI
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r'
Dickcissel
NRE events 2012 Page 3
11 B-4
Clever Coyotes
Saturday May 5, 11 a.m. - 2 p.m.
Orion Oaks Dog Park
An informal educational expo for pet owners at the dog parks to answer their questions
coyotes. Natural Resource education staff and local researchers from Wayne State
University were available to answer questions. Educational materials and displays will
also be provided. Part of Oakland County Parks and Recreation ongoing educational
effort to convey appropriate behaviors to keep coyotes wild and away from people.
50 - 60 attended the expo.
Kids in the Creek - Stream Leader Program
Mott High School Students conduct stream studies at
Waterford Oaks bi-annually in the spring and fall. Classes
monitor Water Quality at the Pontiac Creek. This is part of a
watershed wide place based program. The students report
their results in November at the student Congress.
Grassland Birds Hike
Saturday, June 2, 8 -10 a.m.
Orion Oaks County Park in Lake Orion
0 NI
WATFR_ ern COVNCII.
A guided hike for the public and volunteers to see some of the rare
and unique grassland birds at Orion Oaks. Oakland Audubon
members will be leading this hike. Park Entry fees apply. This is a
great chance for guests to see the unique bird species at Orion. Last
year, a state threatened Red -shouldered Hawk was seen. Oakland
Audubon promotes this experience on their website.
NRE events 2012 Page 4
11 B-5
Nature At Night
Friday, June 8, 7 - 9 pm
Lookout Lodge -Waterford Oaks County Park
CRITTCR
C ATCFFCR5 inc.
C''1
A live animal presentation by the
Organization for Bat Conservation
followed by a walk on the trail after the
program in search of bats and other
nocturnal creatures that active while we
sleep. This program is sponsored by
Critter Catchers. - Oakland County
Parks and Recreation received a grant
from Critter Catchers for this program.
This is new offering that has never been
provided at Waterford Oaks - offered to
the nature center, but the staff declined
since a similar program was offered early to a sold out audience.
North American Butterfly Association Count
Saturday, June 30 -10 am -1 p.m.
Independence Oaks County Park
1
This citizen science program is part of a National Count. Event partners are the
Six Rivers Regional Land Conservancy and Oakland Audubon Society. A
count is also being conducted at a SSRLC preserve. Butterfly experts donate their
time - it is like a bio-blitz for butterflies. Over 60 butterflies have been recorded at
Independence Oaks during these counts. This is the sixth year that OCPR has
participated.
Urban Coyotes
Saturday August 11, 11 a.m. - 2 p.m.
Red Oaks Dog Park
An informal educational expo to provide coyote education to dog owners held at the
dog park. Natural Resource education staff along with local researchers will be
available to answer your questions. Educational materials and displays will also be
provided.
NRE events 2012 Page 5
11 B-6
Clean Up the Clinton River Watershed
Saturday, September 8ti' -10 am -1 pm.
Help keep the Clinton River Watershed free of litter and
debris. Join in a community clean up at both Orion Oaks &
Independence Oaks County Parks. Meet at the Lake Sixteen WATER511FP COUNCIL
Boat Launch Parking Lot on Joslyn Road at Orion Oaks and the Boathouse at
Independence Oaks. In partnership will the Clinton River Watershed Council.
Rattlesnake Recognition for Dog Owners
Saturday, Sept. 15, 11 a.m. —1:30 p.m.
Lyon Oaks Dog Park, Wixom
Michigan's only venomous snake, and a species of
special concern, the Eastern Massasauga Rattlesnake,
will be featured at an informal expo. Displays, live
snakes and educational materials will be available
during this event. Dog owners learn how to respond if
they encounter a Massasauga Rattlesnake on the trail
Christmas Bird Count Workshop
Sunday, November 18, 3-4:30 pm
Wint Nature Center at Independence Oaks
i
Oakland Audubon Society in cooperation with Oakland County Parks and
Recreation host a program for anyone interested in learning about the Audubon
Christmas Bird Count (CBC). CBC training will introduce people to this conservation
activity that involves searching for birds.
Oakland Audubon Christmas Bird Count Tally
Rally
Saturday, December 15, 4:30 — 7 pm
Wint Nature Center at Independence Oaks
Oakland Audubon Society will host a Tally Rally after
the Christmas Bird Count. For more information - visit
the www.oaklandaudubon.org website. This count
occurs at three OC parks and communities near
Oxford, Brandon and Orion.
NRE events 2012 11 B-7 Page 6
Natural Resources Education Services to Communities
Rotating Natural Resources Exhibits:
Oakland County Parks and Recreation offered communities and libraries natural resources displays during
2011. Fifteen communities took advantage of this service. This service was provided to communities at no
cost. Communities received four different tabletop displays during the course the year along with an
Oakland County Parks and Recreation brochure holder that was stocked with seasonally sensitive marketing
pieces. Pa, %Eatinrm communities in 2011 are as follows:
Libraries:
• Baldwin Public Library in the City of Birmingham
• Hazel Park Memorial Library in the City of Hazel Park
• Orion Township Library
Parks and Recreation Departments:
• Auburn Hills Parks and Recreation at Hawkwoods Nature
Center
• Clawson Parks and Recreation at the Community Center
• Farmington Hills Parks and Recreation at the Heritage Woods
Nature Center
• Orion Township Parks and Recreation
• Waterford Township Parks and Recreation has two exhibits
o One at the Community Activities Center — (Senior
Center)
o One at the Drayton Plains Nature Center
Government Offices:
• Addison Township
• City of Farmington
• City of Rochester Hills
• Village of Lake Orion
• Springfield Township
h'
• Rose Towns ip
JINA
1 , At ID
D
The display at
Hawkwoods was also
used for teaching!
During the period from May 2011 through February 2012, it is estimated that over 75,000
communitv contacts were made.
Less than 100
100 - 200
200-300
400-500
# of sites
Total
1,050 — 4,200
7
7,350-29,400
4,200 — 8,400
3
12,600-25,200
8,400- 12,600
3
25,200-37,800
16,800-21,000
2
33,600-421000
78,750—134,400
NRE events 2012 Page 7
11 B-8
Natural Resources Education through Interpretive Signs at Parks
In 2011, the following interpretive signs requested by staff were installed:
Waterford Oaks
Greenhouses
Sign Content
Turfgrass Alternatives
PurposeLocation
Request
S. Ditter/ explanation of demo
plot
April
Glen Oaks GC
Pebble Creek NR
restoration
B. Bird/explanation of creek
side stewardship
August
Independence Oaks
Crooked Lake Fishing
M. Boyd/update of fishing sin
April
Independence Oaks
Clinton River
J. Noyes/River Trail ed.
Jul
Independence Oaks
Mesic Forest
J. Noyes/River Trail ed.
Jul
Independence Oaks
Micro Worlds
J. Noyes/River Trail ed.
Jul
Independence Oaks
Glaciers
J. Noyes/River Trail ed.
Jul
Ind.Oaks-North
Bushman Lake
Fishing
D. Stencil/New acquisition
fishing ed.
July
Lyon Oaks
Mitigation Project
B. Bird/Interpretation of
Mitigation Site
August
In addition, researched and created sign proposals for Independence Oaks Tower and
Red Oaks Dog Park visitor education signs. No follow up requested.
NRE events 2012
Page 8
11 B-9
tzy
I
O
2011 NRE_VOL Events
Meeting/Program
Description
Date
Time
#
Location
Partner/Sponsors
Notes
Volunteer meeting with an educational
presentation and information about the
Lookout Lodge/Waterford
Guest Presenter - J.
Volunteer 2010 Results Mtg
results of their field work in 2010
January 15
3-5 pm
18
Oaks
Schechter
Training for Volunteers to help with nest box
Nest Box Training
monitoring at six parks in 2012
March 6
2-4 pm
54
IONC/Independence Oaks
Nestwatch -CLO
Volunteer Training
Training for Volunteers to help with frog
Frog Survey Training
surveys at three parks
March 18
7-9 pm
27
IONC/Independence Oaks
MDNR
Volunteer Training
Training for volunteers to monitor Grassland
Grassland's Bird Survey Training
Parcels at Parks
April 7
7-9 pm
8
IONC/Independence Oaks
Oakland Audubon
Conservation Stewards Class
Field calss for MSUE Conservation Stewards
April 9
9 am - 4 pm
37
IONC/Independence Oaks
MSUE, OCPED
Garlic Mustard Education and Pull at
Lookout Lodge/Waterford
Greenhouse staff +
Garlic Mustard Pull
Waterford
April 16
10 - 1 pm
7
Oaks
Stewardship Network Event
Opportunity for agencies to showcase
Conservation Stewards Volunteer Expo
volunteer options
April 18
6- 9 pm
25 JEOB
MSUE, OCPED
Rattlesnake ID for Dog Owners
Rattlesnake informal expo at Dog Park
May 7
11 am - 2 pm
80
Orion Oaks
MNFI
Waterford Schools, WRC
Stream Leader program - classes test at the
and Clinton River
Waterford Mott Students Water Testing
Pontiac Creek
May 7
>120
Waterford Oaks
Watershed Council
Green Summit
Educational Expo at Oakland Schools
> 40
Oakland Schools
OU, CRWC, WRC + local
Clinton River Water Festival
Area Water Education Event
May 20
all day
134
Oakland University
communities
Grassland's Bird Walk
Public walk to view grassland species
June 4
8 - 10 am
18
Orion Oaks
Oakland Audubon
Requested interactive parks green/nre
Green Open House/Orion Plant - GM
exhibit
June 22
Noon - 7 pm
>1,500
GM Orion Plant
GM Green Team
Survey as part of the North American
12-30 -3:30
SSRLC,Oakland Audubon &
Butterfly Assn - open to the public and
June 25
Butterfly Count
volunteers
pm
23
IND
NABA
July 11 - 18
all days
Springfield Oaks - Oakland Co
MSUE - MG program
Invasive Plant Display at Fair
Pulled together invasive display for fair
> 500
Fair
Black light Survey
Public Program to look at Night insects
July 30
9 11:30 pm
40 +
Independence Oaks
Oakland Audubon
Public Program to look at night insects
September
10 - Noon
5
Lake Sixteen & Orion Dog
Clinton River Clean UP
10
Park
CRWC
Rouge River Water Festival
Area Water Education Event
September
14
all day
60 +
Cranbrook Institute of Science
FOR, WRC, Cranbrook
Massasauga Recognition for Dog
Educational Expo at Dog Park about the
September
11-1:30 pm
— 50
Owners
Eastern Massasau a Rattlesnakes
17
Lyon Oaks Dog Park
MNFI
Michigan Alliance for Environmental
and Outdoor Education
Professional Development Workshop
October 7-9
>100
Bay City
MAEOE
Waterford Schools, WRC
Fall Stream Leaders + Detention Ponds
> 120
and Clinton River
Waterford Mott Sutdent Water Testing
October
Waterford Oaks
Watershed Council
Student Community reports on water testing
November
100
CRWC,WRC and various
Clinton Student Congress
20
Macomb ISC
Corp sponsors
Audubon Christmas Bird Count
Learn how to participate in Christmas Count
November
3-5 pm
27
IONC/Independence Oaks
Oakland Audubon
Workshop
20
Audubon Christmas Bird Count
Field survey of birds - national event
December
18
all day
46
IONC/Independence Oaks
Oakland Audubon
2012 NRE—VOL Events
Meeting/Program
Description
Date
Time
#
Location
Partner/Sponsors
Notes
Volunteer meeting with an educational
presentation and information about the
Lookout Lodge/Waterford
Volunteer made
Volunteer 2011 Results Mtg
results of their field work in 2011
February 12
24
Oaks
presentation
Training for Volunteers to help with nest box
Nest Box Training
monitoring at six parks in 2012
March 4
2-4 pm
50 - 60
IONC/Independence Oaks
Nestwatch -CLO
Volunteer Training
MSUE, MDEQ, Clinton
Workshop by MSUE for lake property owners
River Watershed Council,
Natural Shoreline Workshop
to create natural shorelines
March 17
9 am - 3 pm
50 +
IONC/Independence Oaks
WRC and Wild Ones
Conducted by MSUE
Training for Volunteers to help with frog
Frog Survey Training
surveys at three parks
March 30
7-9 pm
20
IONC/Independence Oaks
MDNR
Volunteer Training
Training for volunteers to monitor Grassland
Presentation by OAS/NRS
Grassland's Bird Survey Training
Parcels at Parks
April 10
7-9 pm
25
IONC/Independence Oaks
Oakland Audubon
volunteer
Educational Expo at Dog Park about urban
Researcher+volunteers
Urban Coyotes
coyotes
May 5
11 am- 2 pm
50 - 60
Orion Oaks Dog Park
Wayne State University
assisted
Waterford Mott Students test water quality at
CRWC, WRC and
NRE staff coordinates
Water Testing - Waterford Schools
Waterfore Oaks -
May
>120
lWaterford Oaks
Waterford Schools
and mentors
Public walk by volunteers to view Grassland
Grassland Birds Hike
Species
June 2
8-10 am
Open
Orion Oaks
Oakland Audubon
Walk led by Audubon club
Nature at Night
Public pro ram to help understand bats
June 8
7 - 9 pm
Open
Waterford Oaks
Critter Control
Grant program
Survey as part of the North American
10 am-3:30
Butterfly Assn - open to the public and
June 30
SSRLC
ButterflyCount
volunteers
pm
Open
IND
Educational Expo at Dog Park about urban
11 am- 2 pm
Open
Urban Coyotes
coyotes
August 11
Red Oaks Dog Park
Wayne State University
Help clean up the watershed at Oakland
10 -Noon
Open
Lake Sixteen & Orion Dog
Clinton River Clean UP
Count arks
September 8
Park
CRWC
Massasauga Recognition for Dog
Educational Expo at Dog Park about the
September
11-1:30 pm
Open
Owners
Eastern Massasau a Rattlesnakes
15
Lyon Oaks Dog Park
MNFI
MSUE, OCPED and other
Conservation Stewards Class
Field class for Conservation Stewardship
October 6
all day
Open
IONC/Independence Oaks
partners
Conducted by MSUE
Waterford Mott Students test water quality at
Open
CRWC, WRC and
NRE staff coordinates
Water Testing - Waterford Schools
Waterfore Oaks -
October
Waterford Oaks
Waterford Schools
and mentors
Audubon Christmas Bird Count
Learn how to participate in Christmas Count
November
Open
IONC/Independence Oaks
Oakland Audubon
Led by OAS
Workshop
18
Audubon Christmas Bird Count
Field survey of birds - national event
December
15
all day
Open
IONC/Independence Oaks
Oakland Audubon
Led by OAS
EXECUTIVE OFFICER'S REPORT
ITEM # 11 C
1. Upcoming Events and Programs: Attached for your information is a list of upcoming events
and programs scheduled by the Recreation Programs and Services Staff.
2. Activity Reports: We will be distributing the Activity Reports for May 2012 at the Commission
meeting on Wednesday, June 6, 2012.
3. Communications & Marketing Update:
•Produced the spring Community Connections Initiative newsletter
•Facilitated Group Golfer offer for Lyon Oaks Golf Course. The offer was $35 for 18 holes with
cart and range balls. The offer is valid thru 7-13-12. OCPR captured $29.75 of the revenue and
$5.25 went to Group Golfer. No credit card fees are charged with Group Golfer. A total of 1,428
were sold. That translates into $42,483 revenue for OCPR and $7,497 revenue for Group Golfer.
•Created print and online ads for Michigan Golf Link Magazine; circulation: magazine 50,000 & e-
newsletter 30,000. Promoting $5 off weekday rate -Springfield Oaks
•Facilitating update of TODS (Tourist Oriented Directional Signs) for Oakland County Market and
Groveland Oaks Campground with Michigan Department of Transportation — in progress
•Prepared ad for Michigan Golf Guide printed as a companion piece to The Oakland Press
•Developed a Communications Plan for public input on the Waterford Oaks Master Plan that
includes a news release, e-marketing message, Facebook post, DestinationOakland.com post,
story in Spring Community Connections Initiatives Newsletter and public notice in The Oakland
Press
•Submitted 2012 events for consideration of posting on Telegraph Road message board (2-sided,
by Health Dept.)
•Created ad on Oakland County Market for Michigan Gardener Magazine
•Facilitated media contacts that resulted in: Count Your Steps at Waterford Oaks County Park
photo/video in The Oakland Press; Catalpa Oaks in MRPA member e-newsletter; Summer
Concerts/Theme Weekends at both campgrounds in Oakland County Moms; Metro Parent
Magazine's Going Places special section included blurbs on both waterparks and Oakland
County Fair; hiking at Rose Oaks County Park in The Oakland Press; Catalpa Oaks in South
Oakland Eccentric; The County Market in Troy-Somersette Gazette and The Spinal Column; golf
courses opened in Royal Oak Review
4. Catalpa Oaks — Phase One Development: This project is beginning to pick up speed with
earthwork activities beginning May 21, 2012. The construction is approximately 4 weeks
behind schedule; however 95% of all submittals, shop drawings and owner/approval of materials
have been completed. Due to this, the contractor still anticipates substantial completion by
August 1, 2012.
In addition to the above items most of the permits have been acquired, with the exception of
Road Commission for Oakland County Permit, since it is now a requirement that with the update
11 C-1
of the concrete approaches by a developer, the traffic cross -walk signals now have to be updated
as well at the developer's expense. This will require Barton Malow to retain an MDOT approved
Traffic Engineer to complete the necessary engineering for the permit. Upon completion of this
additional engineering and construction change order amount, staff may require the
Commission's approval since this engineering and construction change order may be a large
portion of the pre -approved contingency for the project.
This cross -walk location is at the intersection of Greenfield and Catalpa Road. The update is
required by the City of Southfield as part of the Administrative Site Plan Review Process.
It is anticipated that this change order will not hold up the current site improvements, however it
will need to be resolved before the July 11, 2012 Commission meeting if it requires Commission
approval.
Mike Donnellon will have pictures at the Commission meeting on June 6, 2012, in order to
provide an update of the Catalpa Oaks Construction project.
Grant Update: On May 11th staff applied for a $50,000 grant through the Michigan Economic
Development Corporation's Urban Farmers Market Program. If awarded, the grant will do the
following:
o Market Research: Working with MSU to gather data on market vendors, customers, and
farmers markets within Oakland County and the role of collaboration in brand
development, market promotions and consumption -chain expansion (growing the market
for markets).
o Marketing and Promotions: Radio, TV, signage and print media to promote the County
Market and all markets within Oakland County.
o Small Business Development: Business development and marketing training for market
vendors, both from the County Market and other markets within Oakland County through
the Oakland County Business Center.
o Health and Nutrition Programs: Partnering with MSUE's Health and Nutrition Educators
and the OC Health Department to provide educational programs at markets within
Oakland County.
o Public Transportation: Work with Oakland Schools to construct a Market-themed bus stop
at the current bus stop location on County Center Drive (across from the County Market).
o Accessibility: The creation of an accessible route from the overflow parking at the Road
Commission to the County Market.
o EBT/Local Currency Program: Bringing EBT and a local currency program to the Market
to increase diversity, promote health and nutrition programs and improve access to
healthy local foods.
An announcement of grant awards is expected in early June
6. Update on Independence Oaks Culvert Replacement Project: Staff are currently out to bid for
this project, based on the previously concluded watershed analysis by our environmental
consultants, ECT, Inc. as well as the MDEQ Permit review for the project. This analysis and
permit review has expanded the original scope of replacing the existing 36" failing culvert with 2
or 3 new culverts at an engineer's estimate of $81,500. This expanded scope now includes a 12'
wide x 4' deep box culvert with approximately 125 linear feet of asphalt road replacement and
undercut with a new engineer's estimate of $113,000.
11 C-2
Additionally, Staff included the replacement of approximately 715 linear feet of Independence
Oaks Blvd as an alternate to the culvert base bid, since this portion of the road continually fails
due to the poor soil conditions. With the recommended road cross-section provided by the geo-
technical engineer, staff wanted to consider removal and replacement of the road due these
conditions. The engineer's estimate for this alternate is $336,000.
Staff will be presenting this project for Commission approval on July 11, 2012, anticipating
completion by October 1, 2012.
7. Education Resources Program Introduction and Report: Kathleen Dougherty, Education
Resource Specialist, will refresh the Commission on what the Education Resources Program is
and what her role is in Nature Education Resources.
8. State Fair: As a result of an inquiry from the Commission at the May 23, 2012, meeting we are
working with LC Scramlin of the Oakland County 4H Fair, who is on the State Fair Board, to
discuss our involvement for the event.
9. Focus Group on Nature Education: The Focus Group meetings on Nature Education will be
held on June 14, 2012 at the Waterford Oaks Activity Center. The times for the sessions will be
3:00-5:00 p.m. and 6:30-8:30 p.m.
10. Commission Member Group Photo: Staff is planning to take a group photo of the Commission
on Wednesday, June 6, 2012, immediately following the meeting if all Commissioners are
present. Weather permitting we will take the photo outside; if the weather does not cooperate we
can take the photo in the Activity Center. We ask that the Commissioners please dress
accordingly for this photo opportunity.
11. Planning Update: Project Advisor Donna Folland has provided an update on the status of the
master plans. That update is included as part of this report.
12. Michigan Personal Property Tax: As a result of the question that was raised at the May 23,
2012, Commission meeting, the Property Tax Levy account should be reduced by $75,000 for the
FY 2013 Parks Commission Recommended Budget. As a necessary offset, Planned Use of
Fund Balance account could be increased by $75,000, which would allow the FY 2013 Budget to
remain at $22,933,010.
13. Six Rivers Regional Land Conservancy: We received an update from Chris Bunch, Executive
Director of Six Rivers Regional Land Conservancy on their kayak program and have attached the
flyer. In an effort to get people out to enjoy and appreciate the natural features in Southeast
Michigan, they have expanded last year's kayak league to summer Adventure League. It
includes six different kayaking trips and a series of self -guided hikes on trails on Bald Mountain,
Huron Clinton Metroparks and Oakland County Parks trails. It kicks off with the first kayak trip on
the Huron River on 5/30. The attached flyer provides details for the series.
11 C-3
Upcoming Events — May
Adaptive Recreation
May 14
Adaptive Golf Lessons — Southfield
May 21
Adaptive Golf Lessons — Southfield
May 28
Adaptive Golf Lessons — Southfield
Field Sports — Catalpa Oaks
April — June (soccer) SOCS — Monday, Tuesday, Wednesday, Thursday, Friday,
Saturday and Sunday
SPSC — Sunday
April — August Southfield Parks and Recreation — Softball
Southfield Youth - Baseball
SOCS — South Oakland County Soccer
SPSC — Stay and Play Social Club
Field Sports — Lyon Oaks
April — June Wixom Parks and Recreation Soccer
(Tuesday and Thursdays)
May — September Michigan Cricket Academy (MCA) - Saturday and Sunday evenings
Great Lake Cricket Association GLCA) - Saturdays
OC Parks Express
No OC Express in May
Campground Recreation
May 18-20 Welcome Weekend
Special Events, Dol4s, Golf, and Health & Wellness
May 1
4-Person Scramble at Springfield Oaks
May 2
Adult Golf Lessons at Lyon Oaks
May 5
Vaccination Clinics for Dogs
Chipping Clinic at Lyon Oaks
Chipping Clinic at Glen Oaks
May 7
Adult Golf Lessons at Lyon Oaks
May 9
Adult Golf Lessons at Lyon Oaks
May 12
Free Day at Waterford Oaks BMX
Chipping Clinic at Red Oaks
11 C-4
May 14
Adult Golf Lessons at Lyon Oafs
May 16
Adult Golf Lessons at Lyon Oaks
May 19
Chipping Clinic at White Lake Oaks
May 20
Chipping Clinic at Springfield Oaks
May 21
Adult Golf Lessons at Lyon Oaks
May 23
Adult Golf Lessons at Lyon Oaks
May 24
Media Day at the County Market
May 26
Opening Day at Red Oaks Waterpark
Free Wood Chips Days
May 26-28
Red Oaks Waterpark opens from 10 a.m. to 7 p.m.
May 28
Adult Golf Lessons at Lyon Oaks
May 30
Adult Golf Lessons at Lyon Oaks
Nature/Interpretive Programs
May 2
Clear Lake Elementary
May 3
Clear Lake Elementary
May 5
Daisy Girl Scouts
May 8
Clarkston Garden Club/Project Wild
May 9
Timing Your Tot into Spring
May 10
Holy Cross Pre -School
May 11
Holy Cross Pre -School
May 12
Tuning Your Tot into Spring
Horse Fan
Junior Girl Scout -Horse Fan Badge
May 15
Springfield Plains
May 16
Botsford Child Care
Starlab-Hoover Elementary
May 17
Andersonville Elementary
May 18
Pine Knob Elementary
May 19
Webelos Naturalist Badge
May 20
StarlabBrownie Troop
Brownie Troop Hike
May 23
Holly Elementary
May 24
Starlab/Detroit Country Day
May 30
Our Lady of the Lakes
Volunteer Opportunities
May 9 Volunteer Orientation
Mobile Recreation
May I Stage 5: City of Pontiac
Bus: West Bloomfield H.S.
Bus: Older Person Commission
11 C-5
May 2 Stage 5: City of Pontiac
Bus (2): Heritage Elementary to Comerica Park
Bus: West Bloomfield H.S.
May 3
Stage 5: City of Pontiac
Bus: St. Patrick School
May 4
Stage 5: City of Pontiac
Bus: Rob D'Angelo to Comerica Park
May 5
Stage 3: American Cancer Society
Stage 4: American Cancer Society
Stage 5: American Cancer Society
Bus (2): Nancy Shells Wedding Shuttle
May 6
Stage 3: American Cancer Society
Stage 4: American Cancer Society
Stage 5: American Cancer Society
Bus: Older Person Commission to Baldwin Theater
Bouncer: Oakland County Sheriff's Department
May 8
Bus (2): Springfield Plains
May 9
Bus: Country Oaks Elementary to the Detroit Zoo
Bus: Feet on Street Tours of Detroit
May 11
Bus (2): Oxbow Schools to the Detroit Zoo
May 12
Stage 3: American Cancer Society
Stage 4: American Cancer Society
Stage 5: Motor City Harley Davidson
Bus (2): Ultimate Soccer
Bus: Huron Valley Sinai
Bleachers: Oakland County Central Auction
Festival Package II: Ferndale P & R
May 13
Stage 3: American Cancer Society
Stage 4: American Cancer Society
May 15
Bus (2): Andersonville Elementary
May 16
Bus: Four Corners Montessori
Bus: Feet on Street Tours in Detroit
Bus: Older Person Commission to Motor City Casino
May 17
Bus: Older Person Commission to Comerica Park
Bus: OC Express
May 18
Bus (2): Four Corners Montessori
Bus: Waterford Twp. To Detroit Symphony Orchestra
May 19
Stage 3: American Cancer Society
Stage 4: Lamphere High School
Stage 5: Pontiac Elks Club
Bus: Ken Regaldo to Comerica Park
Bus: Beverly Repke's 40"' Birthday Party Shuttle
Bus: Rachel Boyd -Staff Training
May 20
Stage 3: American Cancer Society
Stage 4: The Major Group
k l C-6
May 20 Stage 5: Wixom P & R
Bus: Red Oaks Waterpark Orientation
Bus: Adaptive Recreation Trip to Lansing
Bus: Older Person Commission to Avon Players
May 23 Bus (2): Clarkston Elementary
Bus: Oakland County Credit Union
May 24
Stage 5: Cranbrook Educational Center
Bus: Our Lady of the Lakes
Bus: Feet on Street Tours in Detroit
May 25
Bus (3): Four Corners Montessori
May 26
Stage 4: Hazel Park P & R
Mascot: Addison Oaks
Bouncer: Transform Pontiac
Festival Package L• Addison Oaks
May 27
Stage 5: White Chapel
Bus (2): Great Lakes National Cemetery
Mascot: Groveland Oaks
Climbing Tower: Groveland Oaks
Mini Festival: Groveland Oaks
May 28
Stage 4: Village of Beverly Hills
Stage 5: Keego Harbor P & R
Festival Package II: Village of Beverly Hills
May 29
Bus (2): Hillel Day School
May 30
Bus: Ultimate Soccer
May 31
Bus: Independence Twp. Senior Center
Festival Package IL• Stevenson Elementary
Mini Festival: Grant Early Childcare
11 C-7
OAKLAND COUNTY PARKS & RECREATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning;
Jon Noyes, Planning Supervisor
Submitted: May 23, 2012
Subject: Master Planning Update to Parks Commission
STAFF REPORT
Master Planning Process:
■ OCPRC's master planning process is the subject of the June 1 Planners' Gathering hosted by
Oakland County Planning & Economic Development Services. See attached brochure.
Planning Consultant Blanket Contract (Service Portfolio Project):
■ Staff has received qualifications from four planning firths. Review by staff assisted by Oakland
County Purchasing is underway. Staff recommendations will be presented to the Parks Commission
on July 11.
Waterford Oaks Master Plan:
■ Please see Agenda Item regarding the Waterford Oaks Master Plan concepts.
■ A presentation made by Donna Folland to the Waterford Township Planning Commission regarding
the Waterford Oaks Master Plan Nvas well -received. Comments from the Planning Commission will
be incorporated into the master plan (Compiled Community Comment).
Red Oaks Master Plan:
■ Please see Agenda Item regarding the Waterford Oaks Master Plan concepts.
Five -Year Recreation Master Plan:
■ The Master Plan Team is meeting to track and review products that will comprise the Rea-eation Plan.
The Team has developed the following schedule:
Date
Action
July 11, 2011
Staff presentation of draft Goals & Objectives to Parks Commission
August 1
Staff presentation of draft Park dam' Recreation Concepts to Parks Commission
September 5
Parks Commission receives complete draft Recreation Plan for review
October 3
Staff requests Conceptual Approval of draft Recreation Plan, enabling staff to
solicit ublic comment
October 15
Beginning of Public Comment Period
November 14
End of Public Comment Period
December 5
Public Hearing; Staff reports on results of Public Comment Period and
requests Adoption of Recreation Plan
March 1, 2013
Deadline to submit Recreation Plan to Michigan Department of Natural
Resources in order to be eligible to apply for Michigan Natural Resources Trust
Fund grants
11 C-8
COAKL
COUNTY MICHIGAN
L. Brooks Patterson, Oakland County Executive
Planners' Gathering
Friday, June 1, 2012
Contributing to the betterment of Oakland County's economy, community and environment
Oakland County Parks and Recreation
Park Master Planning Process
Oakland County Parks and Recreation has launched
a system -wide, collaborative master plan process to
develop 10-year park master plans. The purpose of each
park master plans is to provide staff, park users and the
public with a clear vision of the desired character and
future direction of each park. Park master plans provide
the Oakland County Parks and Recreation Commission
with a framework for making decisions regarding capital
improvements, business plans and other actions requiring
Commission approval.
At the June Gathering hear how the process builds on
existing community conditions, provides opportunity
for public input on local recreational needs, and how
concepts are developed that integrate facilities into a
common vision.
The master planning process guides the development
of an updated 5-Year Parks and Recreation Master
Plan. It also lays the foundation for participation in
regional planning efforts and for working towards national
accreditation.
11
1JJ, I u
w
The Waterford Oaks Master Plan is designed to provide
staff, park users, the public and decision-makerswilh a
clear vision of the desired character and future
direction of Waterford Oaks. The plan will providethe
Oakland County Parks Commission with a frame—k.
for making decisions regarding capital improvements,
business plans and other actions requiring Commission
approval. The plan's easily accessible information about
guiding principles, site characteristics, park vislon and
business strategies vdll inform business plans and
requests for proposals as the facildy concepts are
implemented.
This document contains:
Partl Park Master Plan (Chapters 1-3)
Part II Background (Chapters 4-7)
Part III Implementation (Chapters 8-10)
11 C-9
www.oakciov.com/peds
� anners' Ga erin
COUNTY MICH IGAN
L. Brooks Patterson, Oakland County Executive Friday, June 1, 2072
Contributin7 to the betterment of Oakland County's economy, community and environment
Logistics
Where:
Iroquois Club
43248 N. Woodward Ave.
Bloomfield Hills, MI 48302
(248) 451-9653
www.theiroquoisclub.com
When:
Friday, June 1, 2012
Time:
Aetworking - 11:30 a.m.
Lunch - 12:00 noon
Program -12:20 — 2:00 p.m.
RSVP:
Checks must be made payable to
Oakland County and received no later
than Tuesday, May 29, 2012.
Sorry, no refunds can be made
after this date.
The registration form may be
duplicated (please use a separate
form for each attendee). Not everyone
in your organization receives this
information, therefore, we appreciate
your efforts to invite others who may
be interested in attending.
For questions, please call Julie Skene
at 248.858.5437 or send an email to:
skenei@oakgov.com.
Return to: "Workshop Series"
Oakland County Planning & Economic Development Services
2100 Pontiac Lake Rd., 41 W, Waterford MI 48328-0412
Name Title
Organization
Phone Fax E-mail
Speakers:
Oakland County Parks and
Recreation Commission
Donna Folland,
Project Advisor for Planning
Jon Noyes,
Supervisor for Planning
Sue Wells,
Manager Parks and Recreation
Operations
Location Map:
Iroquois Club
Make Checks Payable to:
OAKLAND COUNTY
❑ Chicken Parmesan, served with fresh steamed broccoli, spinach, and cheese ravioli
Or
❑ Stuffed roasted tomato (Vegetarian)
Meals include: Salad, rolls & butter, coffee, tea, soft drinks & chocolate chip cookies for dessert.
New Cost $20.00
11 C-10
Join Six Rivers to explore nature
right here in your back yard,
paddling stretches of the: Belle,
Clinton, Flint, Huron, Rouge and
Shiawassee rivers. In addition,
we will be putting together six
self -guided hikes at different
parks in Oakland & Macomb
Counties. Participants are eligible
to receive prizes at the end of the
league; the more events you do
the better your chances are at
winning some great prizes!
Cost to Participate:
$10/person for each kayak event or $40 for the entire
league. Hiking events are free. Full league price includes
annual membership to 6Rivers and a 6Rivers water bottle.
Equipment:
Bring your own equipment, or call Heavner Canoe &
Kayak Rental at 248-685-2379. Make sure to tell them you
are with Six Rivers.
Where:
Location on each river TBA. Sign up for email updates!
Registration:
Register by calling 248-601-2816 or emailing dane@
sixriversrlc.org for info on meeting location and times.
Or, stop by Backcountry North's downtown Birmingham
location at 284 West Maple Road to sign up.
About Six Rivers
Six Rivers is a regional land conservancy. We help to
si \ illyc I ', protect the natural resources in the communities where
we live, work, and play in Southeastern Michigan.
A Big Thanks to Our Sponsors! DEN
CO Backcountry
HURON RIVER
May 30 @ 4:00pm
CLINTON RIVER
June 13 @ 4:00pm
SHIAWASSEE RIVER
June 27 @ 4:00pm
FLINT RIVER
July 18 @ 4:00pm
BELLE RIVER
August 1 @ 4:00pm
ROUGE RIVER
August 22 @4:00pm
Call Heavner Canoe & Kayak
Rental at 248 685-2379 if you
need to rent equipment for
any of the rivers.
In addition to the kayak events,
this year we have added hiking
and decided to call it an Adventure
League! There will be six different
self -guided hiking routes provide
to participants to do at their leisure
Six Rivers will provided trail routs
and directions for each of the
different hikes we have selected.
All we ask is that you snap a few
pictures along the hike and send
them in, it's as easy as that! Plus,
the more events you do the better
the chances you have at winning
some great prizes at the end of the
league party.
There will be two different routs
at the Bald Mountain State
Recreational Area; one route at
Stoney Creek Metropark; one route
at Wolcott Mill Metropark; one route
at Independnce Oaks County Park;
and one route at Addison Oaks
County Park. Sign up by calling
248-601-2816 or email dtruscott@
sixriversrlc.org to receive more
information and directions on how
to participate and to get put on our
mailing list.
�, i j' � � s;• � l,r
Hike The Parks Near You!
Get out on the trails and enjoy the parks
that are right here in Oakland and Macomb
Counties. Explore the trail systems at:
Bald Mountain State Recreation Area,
Huron -Clinton Metroparks and Oakland
County Parks. We will be providing you trail
routes and directions to all of the different
locations. Please remember that you still
might need to pay entrance fees to the
different park locations.
End Of The League Party!
We will hold an end of the league party
at the end of August with a free BBQ at
the Paint Creek Cider Mill in downtown
Goodison.There will be door prizes, a
bucket raffle , and other great prizes for
those that participate. The more kayaking
and hiking events that you complete the
better your chances are at winning! We hope
to make this an annual event that helps
promote Six Rivers, Our partners & sponsors,
and promote conservation and outdoor
recreation in the region.
A Big Thanks to HURON-CLINTON tr QAKLAND
Our Sponsors! ��ayng METROPARKS `.
COUNTY PARKS
LAt'a t<ikV it uuuicle.
11 C-12
t PA
"i
now
-,.
-------------- ------
LU
Oakland County Parks and Recreation Commission Meeting
Park and Recreation Administration Offices
2800 Watkins Lake Road, Waterford, Michigan 48328
June 6, 2012
9:00 A.M.
Nature Education Plan
1. Service Portfolio
2. Focus Group Letter and List
3. Operations
4. Nature Education
5. Resource Based
6. Volunteers
7. Measurement Tools
a. Budget
b. Program Evaluation
8. Marketing Plan
9. Nature Education Partner List
10. Presentation
Oakland County Parks and Recreation Commission
• To create, guide and enhance recreational experiences
Why Educate? • To communicate the value of OCPRC as a steward of public resources
• To support behavior that ensures quality of life in Oakland County
• To support management goals and objectives.
• To fulfill legislative role as recreation provider.
Purpose: Site Interpretation
Visitor �-- Site
Features:
• Wint Nature Center
• Waterford Greenhouse
• Ellis Barn
• Ernst Barn
• Park Natural Areas
(Signage, Maps, On-line
Educational Materials)
• The County Market
• Friendship Woods Nature
Center (Potential)
• Go Units
Purpose: Facilitated Experience
Visitor ---> World
Features:
• Star Lab
• School/Community
Outreach
• Campground recreation
• School Groups
• "Walk-in" Interpretation
• Park Tours
• Birthday Parties
• Badge Days
• Fishing Programs
• Geocaching
Service Portfolio
Strategy
Resource Analyze the "market"for educational
Based -personal programs, identify the strategic
positioning of OCPRC educational
programs and explor%valuate
Purpose: Directed Interaction opportunities for partnership.
Visitor 3�. Resource
Features:
• Grassland Bird Survey
• Butterfly Count
• Mossasauga Workshops
• Next Box Monitoring
• Burn Survey Volunteers
• Christmas Bird Count
• Park Stewards Program
• Stream Leaders Program
& Stormwater Kids
• Swallowwort Control
Program/Invasive Species
✓ Identify audience needs
✓ Make investment decisions based on
resident need and organizational
priorities — health initiatives
✓ Determine the value of educational
investment in terms of Cost Recovery,
Millage Awareness, and Mission
Effectiveness.
✓ Develop and implement a
comprehensive marketing strategy that
maximizes the value of educational
investment
✓ Design evaluation into Strategy.
Strategic Partnership Opportunities ✓ Evaluate Economic Value
in order to maximize the value of OCPRC resources and the role of education in the organization, it is essential for staff to pursue strategic
partnerships with both private and public organizations including*: Critter Catchers— Resource -based Programs
• HCMA — Busing, Nature Trailer, Naturalist Programs Michigan Trapping Association — Resource -based Programs Waterford Schools — Resource and Facility Programs
• MDNR — Educational/Promotional Materials SIX Rivers Land Conservancy — Resource -based Programs OTC — Facility (construction) Programs
• WRC — water Quality Programs • MDEQ/MDA — Michigan Turfgrass Stewardship Program . Oakland Schools/ MSTech Centers
• Audubon — Sponsorship of Resource -based Programs • The Stewardship Network — Resource -based Programs . Cornell Lab of Ornithology
• Brandon/Clarkston Schools — Naturalist -based • Michigan Barn Preservation Network — Facility -based Programs . CRWC/ Watershed Councils
• MSUE — Nutrition, Garden and Stewardship Programs • NOHLC • Oakland Astronomy Club
• Scouts • Oakland County Historical Commission — Facility -based Programs Other County Units/ SEMCOG
*List includes current and pending initiatives
2800 Watkins Lake Road , Bldg 97W -Waterford, MI 48328-1917
248.858.0906 • 1.888.00PARKS o DestinationOakland.com
QZ-AKLANDCOUNTYPARKS
May 24, 2012
Name, Address, City, State,Zip
Greeting:
The Oakland County Parks and Recreation Commission is committed to providing quality,
regional naturalist -based, resource -based and facility -based interpretative education to its 1.6
million annual visitors.
In this time of change, the parks commission and staff are dedicated to creating a new model
of interpretive education. As we strategically plan for the future, we would like your input on
both past experiences and future expectations.
To that end, Oakland County Parks and Recreation is hosting two focus group sessions on
Thursday, June 14 at Waterford Oaks County Park from 3-5 p.m. and 6:30-8:30 p.m. Sessions
will take place at the park's activity center at 2800 Watkins Lake Road, Waterford MI 48328.
The information collected from the focus groups will be analyzed to provide parks
commissioners and staff assistance in creating a strategic process to reach future goals.
Your opinions are important and we can about your past experiences and future expectations
of our role as a regional recreation provider of naturalist -based, resource -based and facility -
based interpretive education.
We hope to see you at Waterford Oaks County Park on June 14, 2012. Please RSVP to
Megan Craft at 248.858.4602 or craftmr(aD-oakgov.com by Thursday, June 7, 2012.
Sincerely,
Dan Stencil
Executive Officer
Gerald A. Fisher
Chairman
John R McCulloch
Vice Chairman
J. David VanderVeen
Secretary
Pecky D. Lewis, Jr.
Chairperson Emeritus
A. David Baumhart III
Robert Kostin
Christine Long
Gary R. McGillivray
"n Scott
S. Wilson
Daniel J. Stencil
Executive Officer
2.1
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
N
N
Title
First Name
Last Name
Company Name
City
State
ZIP Code
Email Address
Ms.
Donna
Folland
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
follandd@oakgov.com
Mr.
Daniel
Stencil
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
stencild@oakgov.com
Ms.
Sue
Wells
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
wells,@oakgov.com
Ms.
Brittany
Bird
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
birdb@oakgov.com
Ms.
Kathleen
Dougherty
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
doughertyk@oakgov.com
Ms.
Terry
Fields
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
fieldst@oakgov.com
Ms.
Becky
Stepp
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
steppr@oakgov.com
Ms.
Desiree
Stanfield
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
stanfieldd@oakgov.com
Ms.
Susan.
Ditters
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
ditterss@oakgov.com
Ms.
Lynn
Conover
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford
MI
48328
conoverm@oakgov.com
Mr.
Ben
Myers
City of Madison Heights
300 west Thirteen Mile Road
Madison Heights
MI
48071-1899
benmyers@madison-heights.org
Mr.
Jon
Austin
City of Madison Heights
300 West Thirteen Mile Road
Madison Heights
MI
48071-1899
jonaustin@madison-heights.org
Ms.
Ann
Conklin
Michigan Recreation & Parks Association
2465 Woodlake Circle, Suite 1180
Okemos
MI
onklin@mrpaonline.org
'
Alan
Lockwood
22575. Hadley
Ortonville
MI
48462
lockwoar@gmail.com
Ms.
Kathy
Uchman
9940 Bridge Lake Road
Clarkston
MI
48348-1100
uchmank@gmail.com
Ms'
lacy
Garrison
Oakland County Water Resources Commission
One Public Works Drive
Waterford
MI
48328-1907
garrisonj@oakgov.com
Ms.
Carol
Lenchek
MSU Extension -Oakland County
1200 N. Telegraph Road
Pontiac
MI
48341
lenchakc@oakgov.com
Ms.
Michelle
Arquette Palermo
Clinton River Watershed Council
1115 W. Avon Road
Rochester Hills
MI
48309
michele@cn c.org
Ms.
Heather
Huffstutler
Six Rivers Regional Land Conservancy
44800rion Road
Rochester
MI
48306
hhuffstutler@sixriverslc.org
Mr.
Bob
Muller
Royal Oak Nature Society
211 S. William Street
Royal Oak
MI
48067
rdmuller625@gmail.com
Mr.
Mike
Gallagher
Oakland Schools Science Council
2111 Pontiac Lake Road
MI
Mike.Gal1aghe1@oak1and,k11mi.us
Ms.
Sue
Julian
North Oakland Headwaters Land Conservancy
P.O. Box 285
Clarkston
MI
48347
sjulian@provide.net
Mr.
Dave
Holt
Oakland Astronomy Club
333 North Hill Circle
Rochester
MI
48307
david.a.holt@gmail.com
Ms.
Ashlie
Smith
Farmington Hills Nature Center
24915 Farmington Road
Farmington Hills
MI
48336
asimons@fhgov.com;
Mr.
Jim
Keglovitz
Oakland County Planning & Economic Development
2100 Pontiac Lake Road
Waterford
MI
48328
keglovitzj@oakgov.com
Mr.
Ray
Rustem
Michigan Department of Natural Resources
P.O. Box 30028
Lansing
MI
48909
Rustemr@michigan.gov
Mr.
Mike
Mansour
Hawk Woods Nature Center
3799 Bald Mountain Road
Auburn Hills
MI
48326
mansour@auburnhills.org
Mr.
Mike
George
Huron -Clinton Metroparks
13000 Highridge Drive
Brighton
MI
48114-9058
mike,george@metroparks.com
Mr.
Greg
Almas
Huron -Clinton Metroparks
13000 Highridge Drive
Brighton
MI
48114-9058
greg.almas@metroparks.com
Mr,
Stuart
Riley
Walled Lake Outdoor Education Center
357751eeth Court
Commerce Township
MI
48382
st.artrilry@wlc,d. g
Mr.
Alan
Heaver
Heaver Canoes
2775 Garden Road
Milford
MI
48381
alheaver@hotmail.com
Mr.
Dan
8adgley
E. L. Johnson Nature Center
3325 Franklin Road
Bloomfield Hills
MI
48302
dbadgley@bloomfield.org
Ms.
Mary
Bohling
Michigan Sea Grant Extension
1674 Fort Street
Lincoln Park
MI
48146
bohling@msu.edu
Ms.
Debt
Lynch
9260 Sashabaw Road
Clarkston
MI
48348
Ms.
Kathy
Rollins
11700 Clark Rd.
Davisburg
MI
48350
Ms.
Jody
Harrington
1686 Yorkshire Rd.
Birmingham
MI
48009
Pat & Jae
Gall
5500 Sunkist Dr.
Oxford
MI
48371
Ms,
lean
Linville
266680smun
Madison Heights
MI
48071
Mr.
Dick
Jackson
34627 Hawke Drive
Sterling Heights
MI
48310
Ms.
Judy
Simpson
86 W. Katherine
Madison Heights
MI
48071
Mr.
Chuck
Tretchler
634 N. Edison
Royal Oak
MI
48067
Mr,
George
Hankins
30733 Winthrop
Madison Heights
MI
48071
Ms
Marl
Kome
4439 Larkspur Court
Warren
MI
48092
Independence Oaks Parks/ Nature Center Operation Budget
Park Staff — Part-time Parks Helper/Building Attendant's
Two part time staff positions have been budgeted for the 2013 Budget
The cost is $21,000.00
We will only have one staff person scheduled 20 to 40 hours each week.
They will be responsible for the following:
1. Operate the front desk when building is open
2. All cleaning — restrooms, exhibits, floors, class rooms, etc.
3. Event and program set-up and clean-up
4. Care of existing wildlife — snakes, fish and turtles
5. Wildlife feeding area
Park Staff — Grounds
Park Staff — Part-time — Parks Helper/Groundskeeper
The cost is approximately $9,000.00
Park staff will be responsible for the following tasks:
1. Mowing, line trimming, sidewalk edging
2. Tree trimming
3. Gardens
4. Pond maintenance
5. Parking lots
6. Trails, bridges and paths
7. Amphitheatre
8. Fire Pits
9. Trash Removal
10. Snow removal
3.1
Red Oaks Golf Course/ Nature Center Operation Budget
Golf Course Staff — Part-time Parks Helper/Building Attendant's
Two part time staff positions have been budgeted for the 2013 Budget
The cost is $21,000.00
We will only have one staff person scheduled 20 to 40 hours each week.
They will be responsible for the following:
1. All cleaning — restrooms, exhibits, floors, class rooms, etc.
2. Event and program set-up and clean-up
3. Care of existing wildlife — snakes, fish and turtles
4. Wildlife feeding area
5. Front desk when building is open
Grounds
Golf Course Staff — Part-time - Park Helper/Groundskeeper
One Staff person will be designated to maintain the grounds.
This person will be scheduled 20 to 40 hours per week. They will also be
leading trustee work crews to assist with projects and daily maintenance.
The cost is $10,500.00
Additionally Golf Course staff will maintain the following:
1. Mowing, line trimming, sidewalk edging
2. Tree trimming and removal
3. Manage Trustees for projects
4. Gardens
5. Pond maintenance
6. Parking lots
3.2
7.
Trails, bridges and paths
8.
Trash Removal
9.
Snow removal
Tree removal plan:
Staff has budgeted funds to use the Oakland County tree contractor to
remove trees that staff can not manage. We will also use our designated
tree crew from the Facility Maintenance land & grounds to remove trees.
Staff will budget in 2014 a Natural Resource plan to manage the park
resources.
KW]
Nature Education —
Examples of Facility -based programs
Ellis Barn
Festival
Part of the
Davisburg Heritage
Festival, every
October the historic
Ellis Barn at
_ Springfield Oaks
County Park hosts
' an open house with
- tours, activities and
displays. Visitors
can visit with farm
animals, create
country crafts, take a horse-drawn wagon ride or pony ride, participate in a mini -
barn dance and more. Moved to Springfield Oaks in 2005, the Ellis Barn is a
unique venue with many interpretive educational possibilities. It also hosts Scout
Badge Days and other programs.
Planting for the future
Greenhouse staff utilizes
volunteers to plant and
maintain a tree nursery and
cultivation of annual plants
and flowers for use
throughout the parks
system.
4.1
Nature Education —
A sampling of Instructor -based programs
Uck, Yuck &
Muck Day
Camp
For Junior
Naturalists, ages
8-11, who want to
be "grossed out"
by nature!
Outdoor activities,
. , games, and crafts
offered each day.
Campers bring a
sack lunch; a
gross-ilicious
drink and dessert
are provided. Day 1: Get up close with some creepy crawlies. Even try an edible
insect! Day 2: Get messy and discover surprises in the mud and muck. Dig for
fossils too! Day 3: Become a herpetologist by learning about animals that are
slimy or scaly.
Evening Canoe and
Campfire
Families enjoy a naturalist -led,
sunset canoe adventure on
beautiful Crooked Lake.
Shoreline activities include a
campfire and s'mores, all with
a bat-tastic nocturnal animal
theme. Suitable for school -
aged children and adults with
previous canoe experience.
Life vests are mandatory
(provided).
4.2
Outstanding Recreation Program
Recreation Officials.
Tuning Your
Tot into the
Season
This award -
winning program,
conceived and
facilitated by
naturalist Lynn
Conover,
celebrated its 25tn
anniversary in
2011. The
program has
been recognized
as an
by the National Association for Parks and
Tuning your Tot is based on the philosophy that building a strong love of nature
in early childhood can lead to a lifetime of healthy living. Each season, 3-6 year
olds celebrate nature with an adult friend. Together, they make memories as they
sing, discover, hike, craft and snack their way through a themed summer
morning or afternoon session.
Snowshoe Trek &
Campfire
Families join naturalists for a
wintry walk through the
woods. Participants learn to
strap on a pair of snowshoes
and discover Michigan
animals that can be seen
throughout the winter.
Activities include
nature/snowshoe talk,
snowshoeing, and T-shirt
printing. Snowshoeing ,
appropriate for ages 5 and
older; participants must wear boots. A winter hike is substituted for snowshoeing
if there is not enough snow. Participants bring a plain white pre -washed T-shirt to
decorate with animal tracks.
4.3
Birds of Prey
To celebrate National Bird and
National Bald Eagle Days in
January, the Howell Nature
Center partnered with Wint
Nature Center to provide
information on the value of
predatory birds. They brought
several live birds from the owl
and hawk families to help
demonstrate features and
behaviors that make these
birds successful hunters. A
capacity audience enhanced their appreciation of these interesting and valuable
birds.
Reptile
Review
Summer's sun,
warmth and long
days are the
perfect recipe for
reptile activity.
Turtles and
snakes bask, lay
eggs and hunt for
food. Families
join our staff for
an afternoon of
"herps"
("herpetology" is
the study of reptiles and amphibians.) After learning the basics of reptiles,
participants meet live reptiles from near and far, and hike to seek some wild
neighbors.
4.4
Harvest Hayride
Family and friends gather for an
evening outdoors amid signs of the
changing seasons, as nature
is
prepares for summer's close and
autumn's approach. Participants
enjoy a hayride through the park,
stories and a crackling campfire.
T., �► �:
Insect Hike
Participants hike into the wide,
weird world of Independence
Oaks insects. Get up -close
and personal while we search
with a naturalist for insects on
land, in the water with a net,
under logs, under leaves,
behind bark, on twigs and on
you!
4.5
Nature Education —
A sampling of Resource -based programs
"Adopt -A -Natural Area" Volunteer
Program
This program was initiated by the Oakland
County Parks and Recreation Natural
Resource Stewardship staff in 2011.
Enrolled volunteers are provided with
background and training to assist natural
resources management staff in stewarding
key high -quality natural communities
throughout the park system's 6,700 acres.
Volunteers are invited to steward a unique
natural area through all four seasons at a
park of their choice during their year -long commitment. Volunteer stewardship efforts
include pre- and post -prescribed burn surveys; invasive species mapping and
management; and wildlife surveys.
Native Seed Collection
Volunteers learn about ecological
restoration efforts aimed at returning
native plants to the parks and to identify
native prairie plants in the fall. Oakland
County Parks and Recreation Natural
Resources staff provides instruction and
guides volunteers in harvesting native
seed from restoration areas.
The program is followed up with a.1
Propagation Workshop at the Waterford
Oaks Greenhouse, where volunteers plant seed that will be used for restoration
purposes throughout the parks system.
Traveling Interpretive
Displays
MW ` A series of seasonal interpretive
education displays is again being
„
offered to libraries and community
centers. The tri-fold display, along with
u , ,
brochures and other printed materials,
provide information about the outdoors
and wildlife in Oakland County. Colorful
and attractive, the displays highlight
natural resource education initiatives at
Oakland County Parks and Recreation.
They are free of charge and rotated seasonally by parks staff.
C•7i
2011 NRE_VOL Events
Meeting/Program
Description
Date
Time
#
Location
Partner/Sponsors
Notes
Volunteer meeting with an educational
presentation and information about the
Lookout Lodge/Waterford
Guest Presenter - J.
Volunteer 2010 Results Mtg
results of their field work in 2010
January 15
3-5 pm
18
Oaks
Schechter
Training for Volunteers to help with nest box
Nest Box Training
monitoring at six parks in 2012
March 6
2-4 pm
54
IONC/Independence Oaks
Nestwatch -CLO
Volunteer Training
Training for Volunteers to help with frog
Frog Survey Training
surveys at three parks
March 18
7-9 pm
27
IONC/Independence Oaks
MDNR
Volunteer Training
Training for volunteers to monitor Grassland
Grassland's Bird Survey Training
Parcels at Parks
April 7
7-9 pm
8
IONC/Independence Oaks
Oakland Audubon
Conservation Stewards Class
Field calss for MSUE Conservation Stewards
April 9
9 am - 4 pm
37
IONC/Independence Oaks
MSUE, OCPED
Garlic Mustard Education and Pull at
Lookout Lodge/Waterford
Greenhouse staff+
Garlic Mustard Pull
Waterford
April 16
10 - 1 pm
7
Oaks
Stewardship Network Event
Opportunity for agencies to showcase
Conservation Stewards Volunteer Expo
volunteer options
April 18
6- 9 pm
25
EOB
MSUE, OCPED
Rattlesnake ID for Dog Owners
Rattlesnake informal expo at Dog Park
May 7
11 am - 2 pm
80
Orion Oaks
MNFI
Waterford Schools, WRC
Stream Leader program - classes test at the
and Clinton River
Waterford Mott Students Water Testing
Pontiac Creek
May 7
>120
Waterford Oaks
Watershed Council
Green Summit
Educational Expo at Oakland Schools
> 40
Oakland Schools
OU, CRWC, WRC +local
Clinton River Water Festival
Area Water Education Event
May 20
all day
134
Oakland University
communities
Grassland's Bird Walk
Public walk to view grassland species
June 4
8 - 10 am
18
Orion Oaks
Oakland Audubon
Requested interactive parks green/nre
Green Open House/Orion Plant - GM
exhibit
June 22
Noon - 7 pm
>1,500
GM Orion Plant
GM Green Team
Survey as part of the North American
12-30 -3:30
SSRLC,Oakland Audubon &
Butterfly Assn - open to the public and
June 25
NABA
Butterfly Count
volunteers
pm
pm
23
IND
July 11 - 18
all days
Springfield Oaks - Oakland Co
MSUE - MG program
Invasive Plant Display at Fair
Pulled together invasive display for fair
> 500
Fair
Black light Survey
Public Program to look at Night insects
July 30
9 11:30 pm
40 +
Independence Oaks
Oakland Audubon
Lake Sixteen & Orion Dog
Clinton River Clean UP
Public Program to look at night insects
10
Noon
10 -oon
5
Park
CRWC
Rouge River Water Festival
Area Water Education Event
September
14
all day
60 +
Cranbrook Institute of Science
FOR, WRC, Cranbrook
Massasauga Recognition for Dog
Educational Expo at Dog Park about the
September
11-1:30 pm
— 50
Owners
Eastern Massasau a Rattlesnakes
17
Lyon Oaks Dog Park
MNFI
Michigan Alliance for Environmental
>100
and Outdoor Education
Professional Development Workshop
October 7-9
Bay City
MAEOE
Waterford Schools, WRC
Fall Stream Leaders + Detention Ponds
> 120
and Clinton River
Waterford Mott Sutdent Water Testing
October
Waterford Oaks
Watershed Council
November
CRWC,WRC and various
Clinton Student Congress
Student Community reports on water testing
20
100
Macomb ISC
corp sponsors
Audubon Christmas Bird Count
Learn how to participate in Christmas Count
November
3-5 pm
27
IONC/Independence Oaks
Oakland Audubon
Workshop
20
Audubon Christmas Bird Count
Field survey of birds - national event
December
18
all day
46
IONC/Independence Oaks
Oakland Audubon
Red Oaks Golf Course Budget
(Operations)
PR Nature Program Budget
Expenses
Building Maintenance
$11,000.00
Summer Help
$31,500.00
Custodial Supplies
$500.00
Electricity
$4,000.00
Security
$3,000.00
Equipment Maintenance
$3,000.00
Grounds Maintenance
$39,000.00
Insurance Fund
$1,200.00
Maintenance Dpmt. Charges
$850.00
Miscellaneous
$1,000.00
Natural Gas
$4,500.00
Small Tools
$1,500.00
Telephone Communications
$3,000.00
Garbage Disposal
$530.00
Personal Mileage
$500.00
Equipment Rental
$500.00
Info. Tech Operations
$3,000.00
Info. Tech Dev.
$2,000.00
Total Change
$110,580.00
Revenue
Facility Rental
Annual Vehicle Permit $12,000.00
Total Change $12,000.00
Red Oaks Nature Center Programming
RPS Budget
Expenses
Salaries Reg. (1 FT Naturalist)
$72,000.00
Summer Help (2 PT Seasonal Spec
$26,000.00
Membership Dues
$375.00
Personal Mileage
$250.00
Training
$300.00
Travel & Conference
$1,000.00
Office Supplies
$1,000.00
Recreation Supplies
$4,000.00
Special Event Supplies
$4,000.00
Uniforms
$400.00
Motor Pool
$11,700.00
Motor Pool Charges
$1,810.00
Total
$122,835.00
Revenue
Program Fees & Sponsorship $18,000.00
Total $18,000.00
6)C4XB012ments and Settings\craftmr\Local Settings\Temporary Internet Files\Content.Outlook\M280KMEY\Copy of 2013 Budget Nature Education.xlsx
V
w
N
Lewis Wint Nature Center
(Operations)
PR Nature Center Budget
Expenses
Building Maintenance
$9,300.00
Summer Help
$21,000.00
Custodial Supplies
$700.00
Electricity
$12,380.00
Security
$0.00
Equipment Maintenance
$200.00
Grounds Maintenance
$200.00
Insurance Fund
$5,000.00
Maintenance Dpmt. Charges
$850.00
Miscellaneous
$700.00
Natural Gas
$7,360.00
Small Tools
$400.00
Telephone Communications
$5,830.00
Depreciation Building
$40,000.00
Depreciation Park Improvements
$1,200.00
Total Changel
$105,120.00
Revenue
Facility Rental $600.00
Annual Vehicle Permit
Total Change $600.00
Lewis Wint Nature Center
RIPS Budget
Expenses
Salaries Reg. (1 FT Naturalist)
$100,000.00
Summer Help (3 PT Seasonal Spec
$45,000.00
Membership Dues
$375.00
Personal Mileage
$250.00
Training
$ 300.00
Travel & Conference
$1,000.00
Office Supplies
$700.00
Recreation Supplies
$4,000.00
Special Event Supplies
$4,000.00
Uniforms
$400.00
Motor Pool
$11,700.00
Motor Pool Charges
$1,810.00
Total
$169,535.00
Revenue
Program Fees & Sponsorship $21,000.00
Total $21,000.00
6)MX0012ments and Settings\craftmr\Local Settings\Temporary Internet Files\Content.Outlook\M280KMEY\Copy of 2013 Budget Nature Education.xlsx
Program Group:
Nature Programs
OAKLAN D COUNTY, M ICH IGAN
Fund:
50800
IParks and Recreation
FY2013 AND FY2014 AND FY2015
Proposed Budget
FY2011 Actual
FY2012 Adopted
Budget
FY2012
Amended
FY 2012
Estimated Actual
FY2013 Recom.
FY2014
Recom.
FY2015 Recom.
Account Number/Description
Program: 160050 Independence Oaks Nature Cntr
iRevenues
5060650 PR Nature Program
29,770
32,300 32,300 32,300
600
600
600
Total Revenues
29,770
32,300 32,300 32,300
600
600
600
Expenditures
5060805 PR Rec Programs and Services
0
0 0 0
68,535
71,285
71,035
5060650 PR Nature Program
404,006
235,025 235,025 235,025
105,120
105,120
105,120
Total Expenditures
404,006
235,025 235,025 235,025
173,655
176,405
176,155
Program: 160051 Red Oaks Nature Center
Revenues
w
w 5060650 PR Nature Program
0
0 0 0
12,000
12,000
12,000
Total Revenues
0
0 0 0
12,000
12,000
12,000
Expenditures
5060805 PR Rec Programs and Services
0
0 0 0
50,835
50,435
50,835
5060650 PR Nature Program
0
0 0 0
110,080
110,395
110,395
Total Expenditures
0
0 0 0
160,915
160,830
161,230
Note: FTE Salaries and Fringe Benefits are currently budgeted under 5060805 under
Program 160210 General Services Rec and are not included in this specific report:
Pos Position
Pos Job Code
Pos Job Code Descr
Salary Fringes
Total
00005172
000354
Parks Naturalist
$58,690 $39,196
$97,886
00006350
001240
Recreation Program Supervisor
$61,913 $45,808
107,721
Program Evaluated:
Based upon the completion of the program/event, what recommendations for improvement do
you have in relation to the following components of the program/event:
• Marketing and Promotion:
• Registration:
• Budget/Pricing/Cost Recovery:
• Facility:
• Staff/Volunteers/Vendors:
• Quality of experience:
• Logistics:
• Maintenance Issues:
• Performance Standards met:
• Performance Measures met:
• What was the public relations and media impact of the program?
• What is the political impact of the program?
• What compliments did you receive from participants?
• What complaints have you received from participants?
7b
5-30-12
Communications and Marketing:
Market new model for providing regional naturalist -based, resource -based and facility -
based interpretative education
Main areas of focus:
-Create messaging to convey role of OCPR as a regional education provider
-Develop content to communicate philosophies and facets of new model
-Announce addition of Red Oaks Nature Center to OCPR and how it fits into new model
-Address signage, website, social media, etc. as it relates the new model and incorporating
Projected costs
-*Ads, promotions $10,000415,000
-->Signage $5,000-$7,000
-Create general awareness about new model
-*Editorial by Dan Stencil in The Oakland Press
->News release to media
—Emarketing message to OCPR's current database
-),Facebook and Twitter content
—Create new Destination Oakland. com pages and links for new model
—Feature new model on DO revolving homepage
—Develop info card to replace current nature center brochure
—Feature in Newsbreak and Telegraph - employee education/awareness
—Leverage relationship with Oakland Schools to distribute countywide to teachers
—Feature in future CCI newsletter
—Add content to 175 outside websites
->Add content to future general parks brochure, etc.
—Leverage content in online and print publications of strategic partners
• Paid advertising options
—Metro Parent Magazine: $1,300 spring/summer & fall/winter "Going Places" issues/each;
Quarter or half -page ads as well
—The Oakland Press
—C & G Newspapers: 19 publications serving 47 communities in Oakland, Macomb and Wayne
counties. 600,000+ homes/weekly. Discounts for multiple -papers or zone buys.
—"South end" newspapers: The Daily Tribune, Madison -Park News, Troy -Somerset Gazette,
Southfield Sun, Royal Oak Review, Troy Times
—"North end" newspapers: The Clarkston News, The Oxford Leader, The Lake Orion Review,
The Rochester Post,
--*Oakland County Moms, Detroit Mommies
—The Patch: Clawson, Farmington, Ferndale, Rochester, Royal Oak, Troy, White Lake
8.1
Girl Scout of Southeast Michigan Publication Momentum, Moving at the Speed of Girls is
published online three times per year. Mssg 5-10 @ ad prices/e-reader numbers
—Southeast Michigan Boy Scouts Great Lakes Council. Eight councils in SE MI. Cost is $1,000
to reach entire council (8 districts) per year. OCPR provide copies of flyers.
—Ads in community recreation booklets; average $500/ad/season.
•Oakland County Moms
•New initiative to communicate facilities, programs, events, etc. to reach the family decision
makers — - mothers.
•Content and ads for camping, waterparks, county market.
•Homepage @ 70,000 impressions monthly; average page views are 800,000+. The e-
subscriber membership base is 1,300+.
•Lisa LaGrou featured on FOX2 on Sunday a month. She also writes blog content for The
Examiner and The Oakland Press.
•$3,600 for one year
•Start database of RONC emails
—Fold into existing Wint NC/natural resources files
—1,000 target goal; collect emails on site; leverage volunteers
Signage
—Interior/exterior signage needs consolidated/standardized
—Include: Welcome/Thank you for visiting; etched logo decals; smoke -free facility; restrooms;
office; hours on front door; trail interp signs; park information signs; restroom poster holders;
blue/white tourist oriented directional signs; brown/white highway road signs;
Photography/video
—Start catalog of programming, trails, special events, interior, etc at RONC
Historically, marketing dollars have been budgeted to revenue -generating budget centers
including golf, waterparks and camping. Programs and special events, as a second tier, have
been marketed using low-cost or no cost methods.
2012 Nature Center Marketing initiatives
•Nature Center featured on DestinationOakland.com: banner ads, homepage, nature center
page, calendar of events
•Facebook posts
•News releases to media
•Podcasts on DestinationOakland.com
•To date, 13 e-marketing messages sent to @ 10,000 subscribers each time
•Quarterly programs posted on nature center web page plus sent in e-marketing messages
•Nature center brochure: send out with requests for tabletops for events
•Nature Center programming is used for content in quarterly updates to the 64 park info sign
locations and 36 restroom poster holders throughout the parks system
2011 Nature Center Marketing initiatives
8.2
•Nature Center featured on DestinationOakland.com: banner ads, homepage, nature center
page, calendar of events
•Facebook posts
•News releases to media
•Podcasts on DestinationOakland.com
•15 e-marketing messages went to 155,576 recipients
•Ad to Oakland Schools; emailed to science teachers/coordinators
•Half -page paid ad in Metro Parent Magazine's Fall "Going Places" special section: $1,350
•Paid advertising in 2011/2012 Girl Scouts of Southeastern Michigan Resource Guide
•Ad in MAEOE September newsletter
•Quarterly flyers that are printed, emailed to nature e-subscribers plus posted on Nature Center
webpage
•Nature center brochure: send out with requests for tabletops for events
•Nature Center programming is used as content for content in quarterly updates to the 64 park
info sign locations and 36 restroom poster holders throughout the parks system
8.3
Nature Education Partner List
Ndluidl
�Ptp(Irl rt� ��
Organization/Group
Group Status
Staff/Volunteers
Primary OCPR Focus
Comments
Water Resources Commission
Government
Staff
Water Education Issues
Facilities & Resources.
Michigan State University Extension
Education
Staff + Volunteers
Water Resources,
Facilities & Resources
Conservation Classes +
Citizen Science
Clinton River Watershed Council
NGO
Staff + Volunteers
Water Resources,
Facilities, Resources &
Community Action + Water
Naturalist
Monitoring
Michigan Department of
Jovernment
Staff
Water Resources, Education.
Facilities & Resources
Environmental Quality
and Permitting
Wild Ones
NGO
Volunteers
NRE Issues
Facilities & Resources
Oakland Audubon Society
NGO
Volunteers
NRE/Birds + Citizen Science
Facilities, Resources &
Naturalist
The Stewardship Network
NGO
Staff
NR Management
Facilities &Resources
Six Rivers Regional Land Conservancy
NGO
Staff+ Volunteers
Cooperative Weed
Facilities & Resources
Management
Michigan Alliance for Environmental
NGO
Volunteer
Environmental literacy, PD &
Resources & Naturalist
and Outdoor Education
education
Michigan Natural Features Inventory
Government/
Staff
Resource Inventory
Facilities & Resources
Education
Michigan Department of Natural
Government
Staff
Fisheries & Wildlife Issues
Facilities & Resources
Resources
Oakland County Planning & Economic
Government
Staff
Planning, maps, and
Facilities & Resources
Development
community collaboration
Cornell Lab of Ornithology/NestWatch
NGO
Staff
Database management,
Facilities & Resources
training model + citizen
science
NRE Partners List
Page 1
5/31/2012
I
•
Waterford Mott High School
Educ-, n
Teachers/students
OCPR Focus
Water Quality Monitoring +
Citizen Science
Comments
Facilities & Resources
Oakland Astronomy Club
NGO
Volunteers
Astronomy Education
Naturalist
North Oakland Headwaters Land
Conservancy
NGO
Volunteers
Community Education
Facilities & Resources
Michigan Barn Preservation Network
NGO
Volunteers
Facilities
Wayne State University
Education
Researchers +
Volunteers
NRE + Citizen Science
Resources
North American Butterfly Associat,on
NGO
Volunteers
NRE + Citizen Science-
Facilities & Resou
Oakland County Historical
Commission
NGO
Volunteers
Facilities
Oakland Schools Science Council
education
_ ._ -
Science collaboration + PD
Naturalist & Re50Urc
Huron Clinton Metropolitan Authority
Government
Resource Sharing,
Collaboration + PD
Naturalist & Resources
NRE Partners List Page 2 5/31/2012
Nature
Education
Plan
June 6, 2012
Three-dimensional plan
Facility -based Education
Purpose is to connect the user to the sites. The experience Is
usually self -guided.
Examples: Exhibits, signs at LWNC, RONC, Ellis Barn,
13 county parks, greenhouse
Instructor -based Education
Educatlonal experience Is facilitated by a naturalist, expert in
the field, and/or partners.
Examples: School field trips, public programs, badge days,
Nature at Night
Resource -based Education
Education through direct Interaction with nature or nature
information. Helps educate humans about wildlife conflict or
data collection. This resource -based programming Includes
partners.
Examples: Natural Resources Stewardship programs,
traveling Interpretive displays
Focus Group Meetings
June 14, 2012
- 5 p.m. and 6:30 - 8:30 p.m.
Staff will gain more insight into what
programs residents would like, who
should offer them, and the best
approach for implementation.
10.1
Operations
Current Model
Naturalist responsible for operation of
buildings, garden and amphitheater as well as
education
Proposed Model
Separates operations from education:
o North and South district facilities staff,
including part-time staff and volunteers,
will be responsible for building operations,
amphitheater, garden and trails.
o Naturalists responsible for education
Naturalist -based Education
at Wint Nature Center
Facility staffing prior to June 2011
1 full-time recreation supervisor
1 full-time naturalist
4 part-time non -eligible at 1,000 hours
1 part-time clerical at 1,000 hours
Current staffing level
1 full-time recreation supervisor
1 part-time non -eligible at 1,000 hours
Programming Menu
Date -based programs
Staff selects the days and times
services will be offered
Public interpretive programs, Badge Days,
OCParks Express events
Appointment -based programs
Scheduled by the public when staff is
available
Starl-ab, Field Trips, Birthday Parties, Nature
Discovery
10.2
Current Hours of Programming
and Level of Service
at Wint Nature Center
Programs and services currently offered
Tuesday - Saturday.
Limited reservations for in-house and outreach
programs are available based on size of group
and limited staff availability.
Currently booking only one morning and one
afternoon experience per open day.
Public programs offered on a limited basis this
summer, based on staff availability.
Proposed Naturalist -based
Staffing for 2013
Programming and staff expenses now in RPS budget
Wint Nature Center
2 additional part-time non -eligible
at 1,000 hours (Total $30,000)
Red Oaks Nature Center
1 full-time position
2 part-time non -eligible at 1,000 hours
(Total$98,000)
Outreach
Proposed Hours of Programming
and Level of Service
(at Wint and Red Oaks Nature Centers)
Programs and services currently offered
Tuesday - Saturday
Ability to accommodate large groups
Ability to have multiple visits per day
Ability to offer a second regional site (Red Oaks)
Ability to offer programs and services to Wint and
Red Oaks facilities
10.3
Hours of facility operations
Current
12-15 hours/ week - Wint only
Proposed
30-35 hours/week each at Red Oaks
and Wint Nature Centers
Resource -based Education
Present
Provide training for volunteers
Provide partnership opportunities
Proposed
Expand programs to nature centers and
62 CVTs
Volunteers
Present
Utilized at all facilities and natural resources
meetings
Proposed
Develop docent program
Expand Gatekeeper program
Friends group through Oakland Parks
Foundation
Train to assist educators
10.4
Measurement Tools
2012-13 Budget
Evaluation template/program budget
Programming numbers
Facility numbers
Cost per experience
Marketing
Main areas of focus:
Create messaging to convey role of OCPR as a
regional education provider
Develop content to communicate philosophies and
facets of new model
Announce addition of Red Oaks Nature Center to OCPR
and how It fits Into new model
Address signage, website, social media, etc. as It
relates the new model
Leverage free publicity via social media, partnerships,
DestinationOakland, etc.
Create general awareness via paid advertising
Start database of RONC e-subscribers
Generate photo/video library of RONC programming
Sponsorship / Partnerships
Current
Current
Sponsorships
Partnerships
Programming staff
Continue to
develop and
continue to solicit
manage existing
limited sponsors to
partnerships
assist with offsetting
program costs
Proposed
Proposed
Partnerships
Sponsorships
Strategically
create organized
Explore soliciting
efforts for
cash sponsorships,
collaborative
grants and
delivery of
foundation gifts
services
10.5
Proposed Nature Education
Calendar
Public Programs at Wint and Red Oaks Nature Centers
(example)
Nature Incerprctation
(10-11 publra Ali. progms)
Exampi.mIng Yaur Tot
Natural R-..— Education
(g public programs)
Example: Butterfly Count
Greenhouse programs
(3 public"
Example: Native seed
propag anon
partnamhip programs
(3 programs)
Example: Nature at Night
Stewardship programs
(3 programs)
Example: p estrlbed Burns
Thank you / Questions
10.6