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Agendas/Packets - 2012.09.05 - 40219
2800 Watkins Lake Road � Bldg 97W -Waterford, MI 48328-1917 248.858.0906 . 1.888.00PARKS . DestinationOakland.com Q41AKLANDCOUNTYPARKS August 29, 2012 Oakland County Parks and Recreation Commission Oakland County, Michigan Connnissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TME................................... Wednesday, September 5, 2012 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. encil Eaecutiv Officer Gerald A. Fisher Chairman John P. McCulloch Vice Chairman Next Meetings: Wednesday, October 3, 2012 J. David VanderVeen Secretary Glen Oaks County Golf Course & Banquet Facility Pecky D. Lewis, Jr. Chairperson Emeritus 30500 Thirteen Mile Road A. David Baumhart III Farmington Hills, MI 48334-2212 Robert Kostin Christine Long November 7, 2012 Gary R. McGillivray Oakland Count Parks & Recreation Admin. Bld Jahn Scott y g' . Wilson 2800 Watkins Lake Road Daniel J. Stencil Waterford, Michigan 48328 Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 September 5, 2012 9:00 AM Agenda 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Approval of Minutes: 08/01/12 Regular Meeting 6. Public Comments 7. INTRODUCTION: Jeremy Brown — Asst. Park Supervisor/County Market 8. CONSENT AGENDA A. Internal Service & Department Funds Journal Entry Register for month ending 07/31/12 (FM 10, FY 12); Payment Register for month ending 07/31/12 (FM 10, FY 12) B. Monthly Financial Statements for Month Ending 07/31/12 (FM 10, FY12 C. FY 2012 3rd Quarter Financial Forecast D. OCPR Uncollectible NSF Check Listing for 3rd Quarter FY 2012 E. Monthly Average Comparison Report 9. REGULAR AGENDA Action Required Presenter/Phone # G. Fisher/248.514.9814 LL Approval G. Fisher/D. Stencil 248.858.4944 Approval V. Valko 248.858.4603 G. Fisher S. Wells 248.858.4634 Approval Approval Approval Receive & File Approval J. Phelps 248.858.5319/D. Stencil J. Phelps/D. Stencil J. Phelps/D. Stencil B. Menghini 248.858.4617/D. Stencil J. Phelps/D. Stencil A. Recommended Proposed FY2013-2015 Budget Approval D. Stencil/J. Phelps B. Catalpa Oaks Change Order Request Update hlformational/Approval M. Donnellon 248.858.4623/D. 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David Baumhart, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT: Christine Long ALSO PRESENT: Parks and Recreation Oakland County Fiscal Services City of Madison Heights Oakland County 4-H Fair Association APPROVAL OF AGENDA: Daniel J. Stencil, Executive Officer Sue Wells, Administrator -Parks & Rec. Operations Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. — N. District Larry Gee, Chief -Park Ops. & Maint. — S. District Jon Noyes, Supervisor -Parks & Recreation Planning Desiree Stanfield, Supervisor -Comm. & Mrktg. Regina Ellis, Volunteer Steve Ellis, Volunteer Jeff Phelps, Fiscal Services Supervisor Jon Austin, City Manager LC Scramlin, Director Moved by Mr. Wilson, supported by Mr. Scott, to approve the agenda as submitted. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Wilson, supported by Mr. Scott, to approve the minutes from the OCPRC meetings of July 11, 2012, and July 18, 2012, with the following change to the July 11, 2012 meeting minutes: On page 5-4 under SPRINGFIELD OAKS LIQUOR LICENSE — MLCC RESOLUTION, in the last paragraph of the resolution, add the language, "in their official capacities", which will now read as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission authorizes the following individuals to execute any documents which must be submitted to the Michigan Liquor Control Commission on behalf of the Oakland County Parks and 5-1 (Commission Meeting, August 1, 2012) Recreation Commission: Chairman Gerald A. Fisher; Executive Officer Daniel J. Stencil; and Manager of Parks and Recreation Operations Susan M. Wells, in their official capacities. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: LC Scramlin, Director of the Oakland County 4-H Fair Association, provided an update on the Oakland County 4H Fair that was held from July 6 -July 15, 2012. He reported in spite of the weather and heat, they experienced a record attendance this year, with over 100,000 attendees. He expressed that there could not have been such a successful 2012 Fair without the support from the Oakland County Parks and Recreation Commission and staff. Mr. Scramlin also informed the Commission that the 2013 Fair will be an 11 day Fair, which will start with fireworks on July 4, 2013. In addition, Mr. Scramlin provided an update on the status of the State Fair. The Great Lakes State Fair will be held in Novi on Labor Day Weekend from August 31-September 4, 2012, and will also include a Shrine Circus. PRESENTATION — 2012 NACPRO VOLUNTEER OF THE YEAR AWARD: Annually, the National Association of County Parks and Recreation Organization (NACPRO) presents an award for an Outstanding Volunteer. This Outstanding Volunteer Award is presented to an individual who has made a significant contribution of personal time and talent to a NACPRO member agency. Oakland County Parks and Recreation Volunteer Regina Ellis was nominated and received the award this year, for all of her contributions as a volunteer at Addison Oaks County Park. Chairman Fisher, Executive Officer Stencil, and Manager of P & R Operations Wells presented the 2012 NACPRO Outstanding Volunteer Award to Ms. Ellis and thanked her for her many hours of service to the Oakland County parks and park patrons. CONSENT AGENDA: Moved by Mr. Wilson, supported by Mr. McGillivray to approve items 8A and 8B under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 06/30/12 (FM 09, FY 2012) • Payment Register for Month Ending 06/30/12 (FM 09, FY 2012) • Monthly Financial Statements for month ending 06/30/12 (FM 09 FY 12) AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. NATURE CENTER - BUDGET COST CENTERS - WINT AND RED OAKS: Sue Wells, Manager of Parks and Recreation Operations, provided the Commission new budget cost centers for the Red Oaks Nature Center and the Lewis E. Wint Nature Center. She also provided the new business model which focuses on Nature Education with an emphasis on Facility Based, Naturalist 5-2 (Commission Meeting, August 1, 2012) Based and Resource Based programming. She advised that the Nature Center Committee is focusing on the fall schedule for both nature centers and is also working on the organizational structure. Operations of the facilities will appear under Parks and Recreation Nature Programs in the Budget, while the Programming will fall under Recreation Programs and Services. Associated costs for the nature centers will be able to be tracked and identified through the Fiscal Services programs, so at the end of the year we will be able to identify what the costs are for each facility. In the new budget for Red Oaks Nature Center the cost for electricity will be paid by the City of Madison Heights. In addition, the City of Madison Heights has earmarked $12,000 for major maintenance projects for the nature center and park. Funds have also been included in the budget for training volunteers. Commissioner Wilson asked about the difference in pay rates for the positions at the two facilities. Sue Wells indicated that the positions in the Red Oaks budget will be at the beginning base pay rate, and the positions at Lewis E. Wint are at the returning rate, which is higher. The staff/positions at both nature centers are interchangeable. Staff at Red Oaks will support Wint, and staff at Wint will support Red Oaks. Staff will not be assigned to a facility to provide programming; staff will be supporting both nature centers offering programs and services at both nature centers, at schools, for outreach programs, etc. Commissioner McCulloch reaffirmed that the current plan is to under -fill the full-time position at Red Oaks Nature Center with a part-time non -eligible position (PTNE). Then in January staff would come back to the Commission with benchmarks and a threshold for numbers on participation at the nature centers. These would include the goals of how many people we anticipate serving at the facility, how many people we actually served, the cost per experience and the cost for participation, etc. After the benchmarks have been established, if there is a need for additional staffing, with the position initially being under -filled, and if the numbers are attained, the Commission could then approve moving the position from part-time to full-time. Terry Fields, Chief of Recreation Programs and Services, will be reporting to the Commission on a quarterly basis, which will provide more of an update on how the programs are doing. The plan for Red Oaks is that staff would not be housed full time at the facility. Their responsibilities would include outreach, school programs, programming at any of our facilities and also be responsible for cleaning, feeding animals, phones, and garden work. We are also planning to enhance the responsibility of the volunteers at both Wint and Red Oaks, which may include assisting with the phones. Commissioner McCulloch further elaborated on the proposed staffing. He expressed that the Commission needs to give the Administration the latitude to start up the program by initially under -filling the position as a part-time non -eligible position. Staff would then report back on the benchmarks to the Commission so the Commission could then approve the benchmarks. Then given the direction from Commission, the Administration could provide input at what threshold would be appropriate to fill the position as a full-time position. He also indicated that the plan that staff has submitted far exceeds what a lot of traditional nature programs or nature centers approach is, encompassing all aspects and all areas impacted by those programs within the nature facility or nature center. The Commission has directed staff to report back in January to revisit the benchmarks at the Red Oaks Nature Center, so that the Commission could evaluate filling the Naturalist position in the Red Oaks budget as a full-time position. Commissioner McCulloch inquired about marketing and cross -marketing at the Red Oaks complex. Given the attendance at the waterpark and the volumes of people, what are we doing to promote the nature center and the other attractions in the Red Oaks surrounding area, including all aspects of Red Oaks to the people in the area? This would include the dog park, the soccer complex, the waterpark, and the nature center. Have we considered possibly offering a package to attend the waterpark in the morning and then visit the nature center in the afternoon — utilize the locations to our advantage by cross - marketing? Sue Wells responded that staff is currently working on a Communications and Marketing plan for Red Oaks. With CAMS and some of our other programs we can offer packages for patrons to visit multiple locations at the Red Oaks complex and surrounding area. OC Express could also be expanded into this as well. 5-3 (Commission Meeting, August 1, 2012) ANNUAL MOTOR VEHICLE FEE REQUEST PROPOSED INCREASE: Staff has conducted an annual review of the fees and charges which help offset the cost of maintaining high quality facilities. As a result of their findings staff has recommended a slight increase in the cost of the Annual Motor Vehicle fees by $2.00 for 2013. Moved by Mr. McCulloch, supported by Mr. Kostin, to approve the fee increase for the Resident Annual Motor Vehicle and Resident and Regular (non-resident) Senior Citizen/Adaptive/Active Military Annual Motor Vehicle fees by $2 for FY 2013. Several Commissioners felt the increase was miniscule and therefore could not see the benefit of the increase for only $16,000 in revenues. ROLL CALL VOTE: AYES: Fisher, McCulloch, VanderVeen, Kostin (4) NAYS: Baumhart, Lewis, McGillivray, Scott, Wilson (5) Motion failed. REQUEST TO PURCHASE NEW BUS FOR MOBILE RECREATION: Jim Dunleavy, Chief of Parks Operations & Maintenance — N. District, advised that due to the high cost of maintenance, current mileage, and lack of fuel efficiency, that Bus #910 be replaced/repurposed with a new 35-passenger commercial bus. It is also being recommended that Bus #910 come out of regular use rotation and be used for a backup for the other buses. Moved by Mr. Lewis, and supported by Mr. Wilson, to award the bid for the purchase of a 35-passenger commercial bus to replace/repurpose 1988 Transit Bus #910, from Mobility Transportation Services of Canton, Michigan, at a cost of $115,017 from the FY 2013 Capital Equipment line item. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, McGillivray, Scott, Wilson (9) NAYS: None (0) Motion carried on a voice vote. LYON OAKS ICE MACHINE REPLACEMENT: Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the purchase of a Manitowoc Ice Machine for Lyon Oaks Golf Course from the low bidder, Douglas Equipment, in the amount of $6,762, and approve the transfer of funds for this purchase from the FY 2012 Capital Contingency. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. 5-4 (Commission Meeting, August 1, 2012) ACTIVITY REPORT: Highlights from the Activity Reports for July 2012 (FM 10, FY 2012) were provided to the Commission. Due to the fact the Commission meeting is on August 1, there was not enough time to prepare the July 2012 report. The reports for July and August 2012 will be provided to the Commission at the September meeting. Additional items discussed included: - Demolition of Tough Shed acquired from the Water Resources Commissioner. - Water quality, retention ponds and water reclamation at Red Oaks Golf Course. - Cost of golfing at Red Oaks vs. other golf courses. - Consideration of winter activities at Red Oaks. - Marketing of golf at Palmer Park and Rackham Golf Courses - how does our marketing compare to what these companies are doing. Communications & Marketing Supervisor indicated we have implemented changes and they are paying off. - Commissioner McCullough requested staff obtain the numbers from the Royal Oak 9-hole golf courses for comparison with Red Oaks 9-hole Golf Course. - Commissioner Baumhart reported that a neighbor advised he takes his grandchildren to Red Oaks Golf Course and he has never had a bad experience and the staff is always terrific. - Commissioner McGillivray indicated he had received a few complaints about the increase in rates at the Red Oaks Golf Course. - Due to the success of the Junior Lessons at White Lake Oaks and Springfield Oaks, participation will be able to be doubled next year. This program is run by volunteers and a part-time staff member. - Wheelchair Daze event will be held at Independence Oaks the weekend of August 4. This event is sponsored by Wright & Filippis. - Commissioner Wilson commended staff for all of the programs and events that are offered through the Recreation Programs & Services division. EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: - OCPR received national recognition through an article on the Paradise Peninsula Playscape in national Parks and Recreation Business Magazine - Hosted Media Event at Addison Oaks on the Connector Trail - A new Waterpark Brochure -Spanish version will soon be available - Walk With the Doctor Program - Assistant Park Supervisor for the County Market will be introduced at the next Commission Meeting - Staff is working with Corporation Counsel on the CSX Rose Oaks Railroad crossing issue - Update on deer management dates at Addison Oaks and Independent Oaks, and the beaver trapping at Rose Oaks and Independence Oaks - Tour of Groveland Oaks immediately following Commission meeting - Thanked Robert DePalma, Groveland Township Supervisor, and the Groveland Township Fire Department for the use of the facility for the Commission Meeting - Ralph Richard Memorial Golf Outing on August 2, 2012 - Dinner/reception will start approximately 5:30 p.m. NEW BUSINESS: Chairman Fisher advised the Commission there is an issue regarding a change order on the Catalpa Oaks construction project. We are currently working with Corporation Counsel to try and resolve the issue. It has also been recommended that we consider hiring a construction contract consultant to provide 5-5 (Commission Meeting, August 1, 2012) a recommendation and to assist in the negotiations. At this time, construction of the project has not been halted and it is anticipated that completion should be done in September or October of this year, with restoration work to be done in the spring. Commissioner VanderVeen suggested staff utilize the resources available from all the different Oakland County divisions when taking on various types of projects. ADJOURN: Meeting adjourned at 10:21 a.m. J. David VanderVeen, Secretary Vicky Valko, Recording Secretary 5-6 161 d� �R End usanfacebookr�m/ocparksg OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 5, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Sue Wells, Manager of Parks and Recreation Operations Submitted: August 30, 2012 Subject: Introduction — Oakland County Market Manager Jeremy Brown INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 ADMINISTRATION Jeremy Brown, the new full-time Oakland County Market Master will be present at the Commission meeting in order to be introduced to the Commission. Jeremy was a former Seasonal Assistant Park Supervisor for Independence Oaks and Orion Oaks, and also a Parks Helper in the Mobile Recreation unit. Jeremy expressed that after many years with Oakland County Parks and Recreation, he feels connected to the parks system and that it is an honor and a personal goal to make the best interest of the market and its vendors his highest priority. 7 A-1 �� _� �4U�NiKs' Find us on facebooksom/ocparks OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTE BER 5, 2012 AGENDA ITEM No. FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: August 22, 2012 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 8. A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register: July, 2012 (FM 10, FY 2012) 1,366,092.83 * Voucher Payment Register: July, 2012 (FM 10, FY 2012) TOTAL * Back-up information is available for review. 8. B. MONTHLY FINANCIAL STATEMENTS July, 2012 (FM 10, FY 2012) 1,230,891.75 $2,596,984.58 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 10 FY 2012 (FOR MONTH ENDING 7/31/12) 2012 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,684,000.00 $11,734,991.04 ($50,991.04) 100.4% Other 255,525.00 13,133.71 242,391.29 5.1% GLEN OAKS GOLF COURSE 986,540.00 798,586.38 187,953.62 80.9% LYON OAKS GOLF COURSE 1,167,000.00 969,203.36 197,796.64 83.1% RED OAKS GOLF COURSE 381,500.00 257,164.62 124,335.38 67.4% SPRINGFIELD OAKS GOLF COURSE 743,174.00 531,587.60 211,586.40 71.5% WHITE LAKE OAKS GOLF COURSE 834,503.00 623,555.78 210,947.22 74.7% WATERFORD OAKS COUNTY MARKET 67,214.00 43,758.83 23,455.17 65.1 % INDEPENDENCE OAKS NATURE CENTER 32,300.00 25,216.04 7,083.96 78.1% ADDISON OAKS 423,580.00 363,176.01 60,403.99 85.7% ADDISON OAKS CONFERENCE CENTER 124,000.00 64,711.42 59,288.58 52.2% GROVELAND OAKS 695,152.00 505,275.81 189,876.19 72.7% HIGHLAND OAKS 3,000.00 3,245.43 (245.43) 108.2% INDEPENDENCE OAKS 285,388.00 211,121.80 74,266.20 74.0% LYON OAKS 92,900.00 75,260.00 17,640.00 81.0% ORION OAKS 104,500.00 78,960.00 25,540.00 75.6% RED OAKS DOG PARK 47,000.00 28,687.73 18,312.27 61.0% ROSE OAKS 2,000.00 270.42 1,729.58 13.5% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 71,319.00 59,115.81 12,203.19 82.9% WATERFORD OAKS ACTIVITY CENTER/PARK 50,629.00 49,374.91 1,254.09 97.5% RECREATION PROGRAMS & SERVICES 227,665.00 178,564.38 49,100.62 78.4% CATALPA OAKS 10,000.00 0.00 10,000.00 0.0% RED OAKS WATERPARK 992,750.00 1,044,606.36 (51,856.36) 105.2% WATERFORD OAKS BMX COMPLEX 21,475.00 11,004.25 10,470.75 51.2% WATERFORD OAKS TOBOGGAN COMPLEX 5,000.00 2,310.00 2,690.00 46.2% WATERFORD OAKS WATERPARK 734,400.00 448,660.48 285,739.52 61.1% TOTAL REVENUE $20,042,514.00 $18,121,542.17 $1,920,971.83 90.4% EXPENSES ADMINISTRATIVE SERVICES $5,381,213.00 $3,848,552.67 $1,532,660.33 71.5% FISCAL SERVICES ADMINISTRATION 163,679.00 107,195.07 56,483.93 65.5% FISCAL SERVICES PARKS & REC 261,794.00 182,163.05 79,630.95 69.6% GLEN OAKS GOLF COURSE 1,018,039.00 922,959.02 95,079.98 90.7% LYON OAKS GOLF COURSE 1,833,309.00 1,256,754.43 576,554.57 68.6% RED OAKS GOLF COURSE 648,835.00 482,354.02 166,480.98 74.3% SPRINGFIELD OAKS GOLF COURSE 821,146.00 558,819.91 262,326.09 68.1% WHITE LAKE OAKS GOLF COURSE 967,312.00 675,142.13 292,169.87 69.8% WATERFORD OAKS COUNTY MARKET 67,214.00 14,810.46 52,403.54 22.0% INDEPENDENCE OAKS NATURE CENTER 232,600.00 192,759.05 39,840.95 82.9% ADDISON OAKS 1,313,280.00 1,018,658.23 294,621.77 77.6% ADDISON OAKS CONFERENCE CENTER 219,390.00 226,320.02 (6,930.02) 103.2% GROVELAND OAKS 1,198,077.00 810,693.09 387,383.91 67.7% HIGHLAND OAKS 68,806.00 33,795.48 35,010.52 49.1% INDEPENDENCE OAKS 917,346.00 689,369.86 227,976.14 75.1% LYON OAKS 305,662.00 244,886.72 60,775.28 80.1% ORION OAKS 175,542.00 121,276.42 54,265.58 69.1% RED OAKS DOG PARK 120,493.00 58,792.81 61,700.19 48.8% ROSE OAKS 58,791.00 38,091.39 20,699.61 64.8% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 392,347.00 260,763.85 131,583.15 66.5% WATERFORD OAKS ACTIVITY CENTER/PARK 752,494.00 407,619.66 344,874.34 54.2% RECREATION PROGRAMS & SERVICES 1,154,372.00 779,289.75 375,082.25 67.5% CATALPA OAKS 137,009.00 34,441.26 102,567.74 25.1% RED OAKS WATERPARK 1,253,974.00 839,091.58 414,882.42 66.9% WATERFORD OAKS BMX COMPLEX 65,012.00 37,296.23 27,715.77 57.4% WATERFORD OAKS TOBOGGAN COMPLEX 182,340.00 123,900.80 58,439.20 68.0% WATERFORD OAKS WATERPARK 1,030,458.00 686,184.18 344,273.82 66.6% FACILITIES & MAINTENANCE 1,226,480.00 883,318.10 343,161.90 72.0% CONTINGENCY/INTERNAL SERVICE CHARGES* 1,088,400.00 174,839.01 913,560.99 N/A TOTAL EXPENSES $23,055,414.00 $15,710,138.25 $7,345,275.75 68.1% REVENUE OVER/(UNDER) EXPENSES ($3,012,900.00) $2,411,403.92 ($5,424,303.92) 2012 2011 2010 2009 ACTUAL REVENUE TO DATE: 90.4°/u 74.5% 71.3% 87.3% BUDGET BALANCE: 9.6% 25.5% 28.7% 12.7% ACTUAL EXPENSE TO DATE: 68.1% 62.5% 59.4% 63.9% BUDGET BALANCE: 31.9% 37.5% 40.6% 36.1% `'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 2) 8 B-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 10, FY 2012 (FOR MONTH ENDING 7131112) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET: WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE $11,748,124.75 0.00 0.00 11,748,124.75 798,586.38 969,203.36 257,164.62 531,587.60 623,555.78 3,180,097.74 YEAR TO DATE EXPENSE $3,848,552.67 107,195.07 182,163.05 4,137,910.79 922,959.02 1,256,754.43 482,354.02 558,819.91 675,142.13 3,896,029.51 REVENUE OVER (UNDER) EXP. $7,899,572.08 (107,195.07) (182,163.05) 7,610,213.96 (124,372.64) (287,551.07) (225,189.40) (27,232.31) (51,586.35) (715,931.77) 43,758.83 14,810.46 28,948.37 43,758.83 14,810.46 28,948.37 25,216.04 192,759.05 (167,543.01) 25,216.04 192,759.05 (167,543.01) 363,176.01 64,711.42 505,275.81 3,245.43 211,121.80 75,260.00 78,960.00 28,687.73 270.42 59,115.81 49,374.91 1,439,199.34 178,564.38 0.00 1,044,606.36 11,004.25 2,310.00 448,660.48 1,685,145.47 1,018,658.23 226,320.02 810,693.09 33,795.48 689,369.86 244,886.72 121,276.42 58,792.81 38,091.39 260,763.85 407,619.66 3,910,267.53 779,289.75 34,441.26 839,091.58 37,296.23 123,900.80 686,184.18 2,500,203.80 (655,482.22) (161,608.60) (305,417.28) (30,550.05) (478,248.06) (169,626.72) (42,316.42) (30,105.08) (37,820.97) (201,648,04) (358,244.75) (2,471,068.19) (600,725.37) (34,441.26) 205,514.78 (26,291.98) (121,590.80) (237,523,70) (815,058.33) 0.00 883,318.10 (883,318.10) 0.00 883,318.10 (883,318.10) 0.00 174,839.01 (174,839.01) $18,121,542.17 $15,710,138.25 $2,382,455.55 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakqov.com/fiscal/info pub/monthlvreports.html 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 2 of 2) 8 B-2 fOAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE OPERATING EXPENSE NET OPERATING INCOME (LOSS) NON -OPERATING REVENUE (EXPENSE) COUNTY OF OAKLAND FY 2012 THIRD QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2012 VARIANCE BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT ---------- ------------ ------------- ------------------- $ 8,291,300.00 $ 8,358,514.00 $ 8,358,514.00 $ 0.00% $ 23,107,000.00 $ 23,067,414.00 $ 23,067,414.00 $ 0.00% $ (14,815,700.00) $ (14,708,900.00) $ (14,708,900.00) $ 0.00% $ 11,684,000.00 $ 11,684,000.00 $ 11,684,000.00 $ 0.00% TOTAL INCOME BEFORE TRANSFERS $ (3,131,700.00) $ (3,024,900.00) $ (3,024,900.00) $ 0.00% TRANSFERS IN $ $ 12,000.00 $ 12,000,00 $ 0.00% CAPITAL IMPROVEMENT PROGRAM $ - $ - $ - $ TOTAL NET INCOME (LOSS)` $ (3,131,700.00) $ (3,012,900.00) $ (3,012,900.00) $ TOTAL NET ASSETS - BEGINNING $ 98,188,963.00 TOTAL NET ASSETS - ENDING $ 95,176,063.00 EXPLANATION OF SIGNIFICANT VARIANCES 8 C-1 8/30/2012 1 1 1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA -�- SEPTE BED 5, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Supervisor of Fiscal Services AGENDA `I'Em No. 8D FISCAL SERVICES Submitted: August 30, 2012 Subject: OCPR Uncollectible NSF Check Write Off for 3rd Quarter FY2012 INTRODUCTION AND HISTORY Attached is a copy of the OCPR Uncollectible Non -Sufficient Funds (NSF) Check Listing for 3rd Quarter FY2012 for the Parks and Recreation Department. This is a "receive and file" item only. This listing will need to be signed and then forwarded to Jeff Phelps for Tim Soave's approval and presentation to the Board of Commissioners with the Quarterly Forecast Report. MOTION Move to receive and file the OCPR Uncollectible Non -Sufficient Funds NSF Check Listing for 3rd Quarter 2012. :M OAKLAND COUNTY PARKS & RECREATION COMMISSION FY2012 Non -Sufficient Funds (NSF) Check Listing April 1, 2012 - June 30, 2012 %Name BudSent get Date Month Receipt $25 Fee Month Letter Referred (Last, First) Center NSF Amount * Replaced Number Paid? Written 2 ff 05/16/12 to O aCC Kirkwood, Vernen GLG 05/15/12 19.00 n/a Total $ 19.00 * Uncollectibie NSF checks of $100 or more are referred to Oakland County Corporation Counsel (OCCC). le, then amounts to 0 may Oakland County Fiscal Services Policy: If it is determined that a receivable ubhe Board of Commp s onerOsOwith the e written off by approval of the manager of Fiscal Services. All write off shallbe reported to quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners' approval. Authorized by: 8 D-2 7/27/2012 5:32 PM Bata\My Documents\Brian\Cash Management\NSF Checks\OCPR Uncollectible NSF Check Listing - write off.xlsx FY2012-Q3 Adopted Oakland County Parks and Recreation Commission Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget October I November I December March June I July I Au TIVE 5-YEAR AVERAGE REVENUE $ 347,207 $ 149,312 $ 1,735,663 $ 5,567,990 $ 4,509,065 $ 2,502,280 $ 1,167,090 $ 1,235,921 $ 1,398,320 $ 1,936,483 $ 1,556,098 $ 2,133,058 $24,238,487 Percentage of Total 1.43% 0.62% 7.16% 22.97% 1&60% 10.32% 4.82% 5.10% 5.77% 7.99% 6,42% 8.80% 100% FY2012 Adopted Budget/Alottment $ 19,975,300 $286,138 $123,051 $1,430,386 $4,588,664 $3,715,988 $2,062,166 $961,816 $1,018,541 $1,152,376 $1,595,884 $1,282,404 $1,757,885 $14,186,750 FY 2012 Actuals $184,765 $148,802 $1,521,187 $S,159,496 $3,045,757 $2,412,594 $1,231,026 $1,095,649 $1,525,546 $1,901,966 $18,226,788 Average Revenue Over/(Under) ($101,373) $25,751 $90,802 $570,831 ($670,231) $350,428 $269,210 $77,108 $373,169 $306,081 $1,291,777 EXPENSES: 5-YEAR AVERAGE EXPENSE $1,358,250 $1,294,008 $1,584,581 $1,277,151 $1,194,100 $1,641,038 $1,496,298 $1,863,166 $2,418,331 $2,264,730 $2,190,681 $2,300,827 $20,883,160 Percentage of Total 6.S0% 6.20% 7.59% 6.12% 5.72% 7.86% 7.17% 8.92% 11.58% 10.84% 10.49% 11.02% 100% FY2012 Adopted Budget/Alottment $ 23,107,000 $1,502,889 $1,431,806 $1,753,322 $1,413,155 $1,321,259 $1,815,791 $1,655,638 $2,061,574 $2,675,858 $2,505,900 $2,423,966 $2,545,841 $12,955,435 FY 2012 Actuals $1,261,533 $1,175,672 $1,396,150 $1,232,647 $1,115,946 $1,638,153 $1,331,323 $1,771,704 $2,496,419 $2,290,593 $15,710,138 Average Expenses (Over)/Under $241,356 $256,134 $357,172 $180,508 $205,313 $177,639 $324,316 $289,870 $179,439 $215,308 $2,427,055 Average Overall Favorability/(Unfavorability) $139,983 $281,886 $447,974 $751,339 ($464,918) $528,067 $593,526 $366,978 $SS2,609 $521,389 $3,718,833 8 E-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 1 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: August 30, 2012 Subject: FY 2013 Proposed Budget INTRODUCTION AND HISTORY The complete Proposed FY 2013 Budget book is included as a separate document for your review. If you have any questions, please feel free to contact us ahead of time so that we may provide you with the response either before the meeting or at the meeting on September 5. In addition, we have included a proposed resolution for the Fiscal Year 2013 Budget — General Appropriations Act, and the Executive Officer's message which provides a summary of the Proposed FY 2013 Budget expenditures and revenues. STAFF RECOMMENDATION If all of the questions and concerns of the Commission regarding the Proposed Fiscal Year 2013 Budget have been addressed it would be appropriate to approve the enclosed proposed resolution and adopt the Fiscal Year 2013 General Appropriations Act balancing total appropriations with available resources at $22,933,010. MOTION Move to approve the Fiscal Year 2013 Proposed Budget and adopt the Fiscal Year 2013 General Appropriations Act resolution balancing total appropriations with available resources at $22,933,010. r Executive Officer's Proposed FY 2013 Budtet Message Oakland County Parks and Recreation Commission: Executive Officer's Financial Summary ® FY 2013 Operating Budget $22,933,010 ® FY 2014 Operating Budget $23,074,579 ® FY 2015 Operating Budget $23,059,270 ® FY 2013 Operating Equipment Requests — Schedule F - $320,616 ® FY 2013, FY 2014, and FY 2015 Capital Improvement Program Budget Plan $10,138,185 • FY 2013 Unrestricted Net Assets - Operating Account is $5,750,000 (25%) • FY 2013, FY 2014, and FY 2015 Unrestricted Net Assets - Capital Account is $7,000,000 Executive Officer's Message Enclosed are the proposed budgets for operations, capital equipment and capital projects for the Oakland County Parks and Recreation Commission for Fiscal Years 2013, 2014 and 2015. Parks and Recreation staff and Fiscal Services staff have prepared these budgets using results from the county -wide survey, the history of revenue and expense, service demands, and outcomes from planning sessions with operational staff and the commission. We continue to budget revenue on a conservative basis and expense on a realistic basis. Because of the continued economic decline, there continues to be a decrease in the county properties' taxable values and the subsequent millage revenue derived from the property tax levy for the parks and recreation system. Therefore, expenditure requests were scrutinized in great detail and then decreased in order to balance the budget. Budgets for FY 2014 and FY 2015 were developed from the FY 2013 budget. Property tax revenue adjustments were based on recommendations from the county's Management & Budget department utilizing the current taxable value information contained in the April 2012 Equalization Report and other economic forecasts: FY 2013 projected decrease (-3.08%) FY 2014 projected decrease (0%) FY 2015 projected increase (2%) The Role of Strategic Planning Based on the mission statement and the vision of being recognized as a world class parks and recreation agency, full and part-time staff is committed to achieving the highest level of customer service using best practices. Initiatives are in place to provide outstanding service for our 1.6 million annual visitors; and to continue the maintenance needed to meet visitor expectations for well -kept facilities. Internal operation changes have increased efficiencies. For example staff salary and fringe benefits have been reallocated among budget units to reflect true costs for revenue pricing and cost recovery. 9 A-2 Executive Officer's Proposed FY 2013 Budget Message Budget Year Cycles • FY 2013 budget year will commence October 1, 2012 - September 30, 2013 • FY 2014 budget year will commence October 1, 2013 - September 30, 2014 • FY 2014 budget year will commence October 1, 2014 - September 30, 2015 Note: These dates coincide with the County of Oakland's fiscal years and its triennial budget process. By the Numbers: FY 2013 Revenue The recommended operating revenue budget is $22,933,010; down from the FY 2012 amended budget (1.1%). The FY 2013 revenue budget includes: • Property taxes from the one -quarter Millage $11,295,000 (49.3%) • Delinquent Tax Prior Years $30,000 (.13%) • Income on Investments & Other Revenue $262,000 (1.14%) • Charges for Services $8,614,623 (37.56%) • Planned Use of Balance $2,719,737 (11.86%) By the Numbers: FY 2013 Expense The recommended operating expense budget is $22,933,010; down from the FY 2012 amended budget (1.1%). The FY 2013 expense budget includes: • Salaries expense $7,588,533 (33.1 %) • Fringe Benefits expense $2,902,472 (12.6%) • Contractual Services expense $6,448,508 (28.1 %) • Commodities expense $1,108,758 (4.8%) • Depreciation expense $3,090,900 (13.5%) • Internal Services expense $1,793,819 (8.1 %) A Fiscally Sound Budget Package The Administrative Management Team, Fiscal/Operational staff and I firmly believe the enclosed budget shows our dedicated commitment to offer the highest quality facilities, programs, and services to the residents of Oakland County for FY2013-FY2015 Sincerely, Daniel J. Stencil, Executive Officer OAKLAND COUNTY PARKS AND RECREATION COMMISSION FISCAL YEAR 2013 BUDGET GENERAL APPROPRIATIONS ACT WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional Parks Act, and Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act for Local Government, and the By -Laws of the Oakland County Parks and Recreation Commission approved January 12, 2011, it is the responsibility of the Oakland County Parks and Recreation Commission to amend and adopt the annual Oakland County Parks and Recreation Commission Budget; and WHEREAS, the Parks and Recreation Executive Officer received budget requests from all Parks and Recreation Budget Units, and the Parks and Recreation Executive Officer and his staff has prepared and submitted in detail the Parks and Recreation Executive Officer's Fiscal Year 2013 Budget Recommendation to the Oakland County Parks and Recreation Commission; and WHEREAS, the Oakland County Parks and Recreation Commission has reviewed in detail the Parks and Recreation Executive Officer's Fiscal Year 2013 Budget Recommendation as shown on Schedules A, B, C, D, E, F, and G, hereby annexed and made part of the General Appropriations Act for Fiscal Year 2013; and WHEREAS supplemental summaries and data contained herein are for informational purposes only, and are not part of the General Appropriations Act for Fiscal Year 2013. NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission, after due deliberation, does hereby amend and adopt the Fiscal Year 2013 General Appropriations Act balancing total appropriations with available resources at $22,933,010. BE IT FURTHER RESOLVED that as stated in the Commission By -Laws, appropriations accumulated within the department will be deemed maximum authorization to incur expenditures. The Parks and Recreation Executive Officer or his designated Fiscal Officer shall exercise supervision and control of all budgeted expenditures with each Budget Unit, and at no time shall the expenditures exceed the total appropriation for the department as originally amended or adopted by the Oakland County Parks and Recreation Commission. Moved by: Supported by: Date: September 5, 2012 am, OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 5, 2012 AGENDA ITEM NO. 9 B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Mike Donnellon, Chief of Park Facilities Maintenance & Development Submitted: August 30, 2012 Subject: Catalpa Oaks Change Order Request Update INTRODUCTION AND HISTORY Staff is continuing, with assistance from Corporation Counsel, to resolve this issue. If we have any updates we will provide them either by email before the meeting or distribute them at the meeting on September 5, 2012. OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 5, 2012 AGENDA ITEM NO. 9 C FACILITIES MAINTENANCE AND DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: August 30, 2012 Subject: Springfield Oaks Golf Course — Closure Report & Restrictive Covenant (Deed Restriction) INTRODUCTION AND HISTORY In 1992, it was discovered that the underground fuel storage tank was leaking, causing an environmental hazard near the maintenance facility at the golf course. Over the following 15 years, OCPRC staff and environmental consultants installed several monitoring wells to identify the extent of the environmental hazard. In 2007, OCPRC staff received notification from the Michigan Department of Environmental Quality (MDEQ) of a grant opportunity to fund a remediation project for the site. On January 9, 2008, the Oakland County Parks & Recreation Commission accepted a grant in the amount of $50,000 for this remediation, which was later increased to $64,000 in 2009. OCPRC staff have been working with Soil & Materials Engineers, Inc. (SME) to complete the necessary remediation specifications, drawings, closure report and restrictive covenant. In August 2009, the OCPRC - approved a remediation contract to Technical Professional Services, Inc in the amount of $121,150.00 for the partial remediation of the site, since a portion of the environmental plume is located under the maintenance facility. After completion of the site remediation, SME began efforts to complete the necessary Closure Report and Restrictive Covenant, attached, as requested by the MDEQ as an Amended Final Assessment Report (FAR) since the deed restriction was being submitted as a draft for their review and concurrence. These documents were initially submitted in the spring of 2010. The Closure Report primarily describes monitoring procedures, evaluation and results to ensure the remaining hazardous product is stable and not further contaminating other soil areas. The associated Restrictive Covenant (Deed Restriction) is approximately 1.89 acres and prohibits the installation of new drinking wells within the area of the identified plume. (The plume is much smaller than the size of the Restrictive Covenant.) To date, OCPRC has expended a $212,128.71, less the $64,000 grant, for a total expenditure of $148,128.71. Within the restricted area is the maintenance facility drinking well at a depth of approximately 250'. However, its location is not within the identified plume, and the soil borings indicate a large protective clay barrier between the plume (depth of 12') and the well's water source. With the well located within the restricted area, it posed particular concern for the MDEQ, as the guiding environmental laws in place at the time the Closure Report/Restrictive Covenant was submitted did not address a vertical delineation of the plume. This concern resulted in a delay for approval of the submitted Closure Report. On June 19, 2012, OCPRC staff received a letter from the MDEQ accepting the restricted area of the Covenant, including the well, and providing information on revisions to the Closure Report required in order to comply with the newly revised environmental laws. On August 8, 2012, OCPRC & SME staff met with representatives from the MDEQ to clarify the required revisions, resulting in the attached SME Proposal, dated August 10, 2012, to conclude this remediation project. 9 C-1 Page 2 ankmamm ATTACHMENTS - Restrictive Covenant Map - Resolution - SME Proposal STAFF RECOMMENDATION In order to bring closure to this remediation project, staff recommends approval to continue services with SME in the not -to -exceed amount of $29,000 based on the current Oakland County Annual Contract, including the potential transfer of this amount from the FY2012 Operation & Maintenance Budget Contingency to the Springfield Oaks — Grounds Maintenance Line Item. Since the MDEQ has reviewed the Restrictive Covenant, it can be recorded and the Closure Report submitted. Therefore, staff also requests adoption of the attached resolution recommending approval of the Restrictive Covenant (Deed Restriction) by the Board of Commissioners which will restrict any further installation of water wells within the described area. MOTION Move to continue services with Soil & Materials, Inc. (SME) in the not -to -exceed amount of $29,000 based on the existing Oakland County Annual Contract, including the potential transfer of this amount from the FY2012 Operation & Maintenance Budget Contingency to the Springfield Oaks — Grounds Maintenance Line Item, and Move to adopt the Oakland County Parks and Recreation Commission resolution recommending approval of the Restrictive Covenant (Deed Restriction) by the Oakland County Board of Commissioners, which will restrict any further installation of water well within the described area at the Springfield Oaks Golf Course maintenance facility. 9 C-2 RESOLUTION WHEREAS, the County of Oakland owns property located along Andersonville Road in Springfield Township known as Springfield Oaks County Park; and WHEREAS, in 1992 a leak in an underground storage tank near the maintenance facility at the golf course was discovered; and WHEREAS, the Oakland County Parks and Recreation Commission has been working with the Michigan Department of Environmental Quality (MDEQ) to ensure the necessary site remediation is completed; and WHEREAS, the Oakland County Parks and Recreation Commission received grant funding in the amount of $64,000 to assist with the remediation; and WHEREAS, the Oakland County Parks and Recreation Commission contracted with Technical Professional Services, Inc. for the partial remediation of the site, excluding a portion of the environmental plume located under the maintenance facility and which includes a well; and WHEREAS, the Oakland County Parks and Recreation Commission contracted with Soil & Materials Engineers, Inc. to complete the necessary remediation specifications, drawings, closure report and restrictive covenant (deed restriction); and WHEREAS, the Oakland County Parks and Recreation Commission received MDEQ approval of the restricted area of the covenant which is approximately 1.89 acres, including the well, which restricts any further installation of water wells within the described area. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve the Restrictive Covenant (Deed Restriction) of approximately 1.89 acres at Springfield Oaks County Park with the Michigan Department of Environmental Quality. Moved by _ Supported by Date 9 C-3 Soil and Materials Engineers, Inc. 13019 Pauline Drive Shelby Township, MI 18315.3122 tel (586) 731-3100 fax (586) 731-3582 uvwvr.snle-nsa.con, Kenneth W. Kramer, PE Founder Mari: K. Kramer, PE Timothy 1 t. Bedenis, PE Gerald M. Beiian, PE Andrew J. Emmert, CPA Chuck A. Genlayel, PE Janes M i larless, PhD, GHMM Larry P. Jedele, PE Cheryl A. Ketires-Dietrich, CGWP Gerard P. Madej, PE Timothy J. Mitchell, PE Robert C. Rabeler, PE Daniel O. Roeser, PG Christopher R. Byrum, PhD, PE Daniel R. Cassidy, CPG Jahn E. Dingeldein, PE ti>heryl K. Fountain, SPHR Davic J. Hurlbuit. PE Anthony L. Jai"em, PE Laurel M. Johnson, PE Jeffery M. Krusinga, PE, GE Jeffrey R. Lanier, PE Michael S. Mieddock, PE Louis J. Northouse, PE Bradley G. Pariato, PE Hohan W. Ilcrer8, PhD, PE Joel W. Rinkel, PE Jason A Schviarizenberger, PE Larry W. Shook, PE Thomas H. Skotzke fvlichael J. Thelen, PE Anthony B. Thomas, PE Keith D. Taro, PE John C. Zarzecki,. CET, CDT, NDE OFFICES Indiana Michigan Ohio August 10, 2012 Mr. Michael Donnellon Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 49328 RE: Proposal for UST Closure Services Springfield Oaks Golf Course 12450 Andersonville Road Davisburg, Michigan 48019 SME Project Number: SE56178,03 Dear Mr. Donnellon: As you requested, SME prepared this proposal to address comments in Michigan Department of Environmental Quality's (MDEQ) letter dated, ,]Line 19, 2012, regarding their review of the May 20, 2011 Final Assessment Report (FAR). The scope of the proposal was based on the MDEQ letter and our meeting discussions with Oakland County Parks and Recreation (OCPR) and MDEQ staff on August 8, 2012. PROPOSED SCOPE AND ESTIMATED PEES SME proposes the following project tasks and estimated fees for the project: Task 1 — Project Management and MDEQ Correspondence SME will coordinate the proposed assessment scope with OCPR and Ms. Kimberly Etheridge at the MDEQ. We will also submit the required 48-hour Work Notices to the MDEQ prior to commencing field investigation activities. This task also includes eight hours, as needed, for project meetings and discussions with the MDEQ and OCPR. Task I Nee: $2,000 Task 2 — Preliminai-y Subsurface Assessment SME will advance two direct -push borings (tip to 8 hours on site) to obtain preliminary subsurface information prior to installing permanent monitoring wells (Task 3). The soil borings will be located near previous excavation soil sample VSR14 and existing monitoring well MW6. Attached is a Boring and Monitoring Well Location Diagram. The borings will be advanced at colrtinuoLts intervals to depths ranging from approximately 20 to 40 feet below grade (BG) depending on the encountered conditions, (4 2012 soil and materials engineers, inc. �.)tifslll;. i1l�i �I'I ti�li', ti�.Ofl.a{:f1(;E'.` },i'.iEl.t6r' ;i. I{1..°'•. fir.' ill!/ 9 C-4 Proposal for UST Closure ServiCeS SME Project Number: SE56178.03 Springfield Oaks Golf Course LUST Site, Davisburg, Michigan August 10, 2012 Page 2 Soil samples from the borings will be collected for visual classification and field screening with a photoionization detector (PID). The soil column will be screened with the Pit) in 2-foot intervals. A temporary well will be positioned in each borehole at two screen depths to collect groundwater samples. Groundwater samples will be collected from the temporary wells at a "low flow" rate for screening purposes. Groundwater samples will be analyzed for unleaded gasoline parameters including: benzene, toluene, ethylbenzene, and xylenes (BTEX); 1,2-dibromoethane (EDB) and 112- dichloroethane (1,2-DCA); methyl-tert butyl ether (MTBE); and the trimethylbenzene isomers (TMBs). SME has budgeted for chemical analysis of six groundwater samples and two quality assurance/quality control (QA/QC) samples. While on site, SME will gauge the following existing monitoring wells for free product: MWI, MW2, MW3, MW4, MW5, MW6, MW7, MW8, MW101, MW102, MW103, MW301, MW302, MW304, MW305S and MW305D. We will also measure the depth to groundwater in the wells. Task 2 Fee: $4,800 Task 3 — Installation of Three Monitoring Wells SME will observe subsurface conditions and the installation of the following three groundwater monitoring wells: ® One shallow well (anticipated screen set at approximately 10-15 feet BG) near VSR14, ® One deep well (anticipated screen set at approximately 30-35 feet BG) near VSR-14, and ® One deep well at MW6 (anticipated screen set at approximately 30-35 feet BG). The shallow and deep wells near VSR14 will be identified as MW401 S and MW401D, respectively. _ The deep well installed at MW6 will be identified as MW6D. The proposed wells are shown ot7 the attached diagram. The actual depth of the well screens will be based on the analytical findings of Task 2. The monitoring wells will consist of 2-inch diameter, schedule 40 PVC casing with a five foot long 0.010" mil slot well screen. The wells will be finished at the ground surface with a metal flush -mount cover. Upon completion of the monitoring well installation, SME will develop (purge) the monitoring wells for future groundwater sampling activities. Generated soil cuttings and purge water will be containerized in 55-gallon drums. SME will retain an environmental contractor to dispose the water and soil drums. Task 3 Fee: $9,500 Task 4 — Monitoring Well Sampling SME will sample MW6 and the three newly installed groundwater monitoring wells (proposed in Task 3) to evaluate the current groundwater conditions. We will also monitor groundwater elevations at the 15 onsite wells, and gauge free product (if any) at select wells. For budgeting purposes, we anticipate one fill day (9 hours on site) of field work will be required. Groundwater samples will be collected from MW6 and the three newly installed monitoring wells using low -flow groundwater sampling procedures as specified by MDI_;Q Operational Memorandum No. 2. The collected groundwater samples will be analyzed for unleaded gasoline parameters. A total of four groundwater samples and four QA/QC samples (trip blank, equipment blank, groundwater duplicate, and MS/MSD) will be analyzed. Two rounds of groundwater samples will be collected from the four monitoring wells, each approximately three months apart. Task 4 Fee: S 3,100/event x 2 events Taste 4 Fee Total: $ 6,200 gym, C) 2012 soil and materials engineers, inc. 9 C-5 Proposal for UST Closure Services SMF Project Number: SE56178.03 Springfield Oaks Golf Course LUST Site, Davisburg, Michigan August 10, 2012 — Page 3 Task 5 — Closure Report Preparation SME will prepare a Closure Report to be submitted to the MDEQ for final closure. As discussed with the MDEQ, the Closure Report does not need to contain the data and discussions previously provided in the FAR. Therefore, the Closure Report will present the results of the assessment proposed in Tasks 2-4 above including new site figures, boring/well logs, analytical summary tables, and other information as necessary to address the MDEQ review comments. The Closure Report will be submitted to the MDEQ upon receipt of the recorded Restrictive Covenant, Task 5 Fee: 6,500 TOTAL PROJECT FEES (Tasks 1-5): $29,000 OPTIONAL SERVICES Task 6 - Prepare a Conceptual Model SME will prepare a 3 dimensional conceptual model to illustrate the horizontal and vertical extent of the existing contaminant plume. SME will use Civil 3D software and available groundwater data to develop the model. As an alternative, SME could prepare 2-D conceptual model for $2,000. Task 6 Fee: S 2,000 - $4,000 PROJECT SCHEDULE SME's will work with you to lay out a feasible project schedule for the field work and closure report submittal. We anticipate completing the soil borings (Task 2) and well installation ('bask 3) and the first round of monitoring well sampling (Task 4) by the end of September 2012, Tile second round of well sampling would be performed in January 2013. A Closure Report, depending on the recording of the Restrictive Covenant, could be submitted in February/March of 2013. AUTHORIZATION SME's services will be conducted in accordance with Oakland County Professional Services Contract# 3237, The proposed services herein will be invoiced on a time and materials basis in accordance with the agreed upon fee rates. Please sign in the space below and return the signed page to SMk"s. '0 2012 soil and materials engineers, inc. il! 9 C-6 Proposal for UST Closure Services SIML Project Number: SF56178.03 Springfield Oaks Golf Course LUST Site, Davisburg, Michigan August I0, 2012 — Page 4 SME appreciates the opportunity to be of service to you on this project. if there are questions concerning this proposal please contact us. Sincerely, SOIL AND MATERIALS ENGINEERS, INC. Jeffrey R. I,anier, PE Senior Pro,jcct Environmental Engineer Cheryl A. Kehres-Dietrich, CGWP Principal Consultant Attached; Soil Boring and Monitoring Well Diagram Client Authorization: Date: Mr. Michael Donnellon - OCPR K5 2012 soil and materials engineers, ine. 9 C-7 4 GOLF COURSE 0 50 100 GRAPHIC SCALE: 1" = 50' POND P2 i' h�GP211 - 0 Y• P1 0 LAWNMOWER ' WASH PAO ' ' VP209 t GP206 h - WOODLAND I 4P202 ,. $GP220 , SP5 -._._. 'QT CP219 SHED GRASS CP206V. I 5P T GP203 CP207 I (;P21h33 VP214 hGPZOS I " $GP201 GP216 IY1 Y - ASPFLLLT OPoVE I GP18 .. 'GP222 ' GP 223 4� h2 8'�1 .ip�GP217Y MAINT. BLDG. hGP221 wT OW1 '$'B103 -$�6101 _ FORMER 1,000 GAL GASOLINE USf CGLD _. SAND AND oaSRNG 2.800 GAL STORAGE AGGREGATE GASOUNE/OIESEL BUILDING SrORAOE FUEL UST LEGEND Y NOTES: 1. DRAWING INFORMATION TAKEN FROM MONITOR WELL LOCATIONS 2. MW3, MW4, MW5, MW7, MW8, AND THE POND WELL WERE PLAN PREPARED BY GIFFELS-WEBSTER ENGINEERS, INC., DATED DESTROYED AND COULD NOT BE LOCATED. MW9, MW10, AND 01-07-2011, JOB NUMBER 16834.27. MW11 WERE REMOVED DURING SOURCE REMOVAL EXCAVATION P1 ACTIVITIES. O PARKING LOT Proposed Wells Deep Well Shallow Well • PROPOSED DEED RESTRICTION BOUNDARY APPROXIMATE SOIL BORING LOCATION APPROXIMATE MONITORING WELL LOCATION APPROXIMATE POTABLE WATER WELL LOCATION POND ELEVATION SURVEY STAKE U) Z O a w U rn O W J � O z J O 0 U F N o a 0 O Z W LL Q z Z DOa. J O U) m , o W 1n o a o m a RESTRICTIVE COVENANT MAP Figure No. 2 9 C-8 Amended FAR SME Project Number: SE56178B Springfield Oaks Golf Course May 19, 2011 — Page 1 12450 Andersonville Road, Davisburg, MI 1.0 PROJECT INFORMATION Oakland County Parks and Recreation (OCPR) retained SME to perform Michigan Department of Environmental Quality (MDEQ) Remediation and Redevelopment Division (RRD) site assessment and corrective activities for the Leaking Underground Storage Tank (LUST) site located at 12450 Andersonville Road, in Davisburg, Oakland County, Michigan (Site). Figure 1 is a Site Location Map. The Site discussed in this report is an approximately 2-acre grounds and maintenance area located within the approximately 140-acre Springfield Oaks Golf Course, owned by Oakland County. The Site is developed with an approximately 3,200 square -foot maintenance building and 2,400 square -foot storage building. Current Site operations include limited maintenance, fueling, and storage for golf course equipment. Figure 2 depicts the Site features and former underground storage tank (UST) location. 1.1 Confirmed Release and Submittal Dates A confirmed release (# C-1857-92) was reported on October 21, 1992 following the removal of a 1,000-gallon unleaded gasoline underground storage tank (UST; Tank ID# 1). Site assessment activities, performed from 1992 to 1996, are documented in SME's Final Assessment Report (FAR) which was submitted to the MDEQ-RRD on October 1, 1996. Additional site investigation and corrective action excavation activities were performed from 2007 to 2010 to supplement the findings in the FAR and to support final Part 213 Limited Residential closure of the Site. Residential land use criteria were selected for closure of the Site since no specific MDEQ criteria are available for the current zoning of the Site, Parks and Recreation (PR). The cumulative results of site assessment, monitoring, and corrective action demonstrate the impacted soil and groundwater is delineated onsite and, with appropriate land use restrictions, the Site meets Part 213 Tier I Limited Residential closure requirements. 1.2 Project Chronology Significant assessment, remediation, and reporting efforts have been conducted since the release was discovered in 1992. To date, corrective action and closure activities for the former 1,000-gallon unleaded gasoline UST include: ® the removal of the UST system and associated backfill soil at the time of UST system removal, ® multiple subsurface assessments, ® free product removal and monitoring, © 2011 soil and materials engineers, inc. 9 C-9 Amended FAR Springfield Oaks Golf Course 12450 Andersonville Road, Davisburg, MI SME Project Number: SE56178B May 19, 2011 —Page 2 • numerous groundwater monitoring events, • limited groundwater removal, • performance of a Tier I Risk Based Corrective Action (RBCA) evaluation, • targeted area excavation, • soil gas assessment to evaluate vapor intrusion, • preparation of a restrictive covenant, • meeting with MDNRE staff, and • preparation of this closure report. Dziurman Associates provided environmental consulting services in 1992. SME has provided environmental consulting services since 1993. Information regarding the historical release and assessment activities performed during the period of 1992-1996 can be found in the FAR, which was submitted to the MDEQ. The following is a brief summary of the project assessment chronology and reporting: Previous Assessment and Reporting by Dziurman (1992) ■ On November 10, 1992, a 20-Day Initial Abatement Report, prepared by Dziurman Associates, was submitted to the MDEQ. ■ On December 12, 1992, a 45-Day Characterization Report and 45-Day Free Product Removal report, prepared by Dziurman Associates, was submitted to the MDEQ. Previous Assessment and Reporting by SME (1992-1996) ■ In September 1993, SME advanced seven borings (B 1-B3 and B 101-B 104) and installed five monitoring wells (MW1-MW5). ■ On November 5, 1993, a Phase I Hydrogeological Investigation report, prepared by SME, was submitted to the MDEQ ■ In April 1996, SME advanced 24 direct -push borings (GP201-GP224) and installed three monitoring wells (MW101-MW103) to evaluate extent of soil and groundwater impact. During the advancement of probes on April 1, 1996, free product was encountered in borings GP207, GP212, GP215, and GP216. A Free Product Fax Transmittal was submitted to the MDEQ within 24-hours of the discovery of free product. ■ In May 1996, SME installed six monitoring wells (MW6-MW11) to evaluate the extent of free product. ■ From May 1996 to October 1996, SME conducted monthly free product monitoring. ■ On October 1, 1996, a FAR, prepared by SME, was submitted to the MDEQ. C0 2011 soil and materials engineers, inc. 9 C-10 Amended FAR Springfield Oaks Golf Course 12450 Andersonville Road, Davisburg, MI Subsequent Assessment Activities (2007 - 2010) ■ In December 2007, SME sampled groundwater at MW6, MW9, MWI0, MW11, MW101, and MW102 the presence of free product. SME Project Number: SE56178B May 19, 2011 - Page 3 monitoring wells MWI, MW2, . SME also gauged the wells for ■ In May 2008, SME advanced seven direct -push borings (SP1-SP7) to further evaluate extent of soil and groundwater impact. ■ In November 2008, SME sampled groundwater at monitoring wells MWI, MW2, MW6, MW9, MW10, MW11, MW101, and MW102. SME gauged the wells for the presence of free product. ■ In September 2009, TSP Environmental completed a targeted area excavation at the previous location of free product (GP207 GP212, GP215, and GP216). The activities consisted of excavating and disposing 818.3 tons of impacted soil. Wells MW9, MW10, and MWI 1 were also removed as part of the excavation activities. ■ In March 2010, SME installed five perimeter sentinel monitoring wells (MW301, MW302, MW304, MW305S, and MW305D) to further define the boundary of the deed restriction area. MW302 was also installed within the 2009 excavation area to replace the wells removed during excavation activities. These wells and other remaining site wells (MWI, MW2, MW6, MW101, and MW102) were sampled in March and November 2010, In March 2010, SME completed a sub -slab soil gas assessment to evaluate the potential volatilization to indoor air inhalation pathway (vapor intrusion). The soil gas assessment consisted of installing a total of eight sub -slab assessment sampling ports within the floor of the maintenance building (SSI-1 through SSI-7) and nearby storage building (SSI-8). ■ In March, August, and December 2010, SME mobilized to the site and collected soil - gas samples from the sub -slab sampling ports. 0 2011 soil and materials engineers, ine. 9 C-11 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA ,EPT EMBE R 5, 9- 012 AGENDA ITEM No, 'ARK OPERATIONS & MAINTENANCE, N..L is'nuc'.` AND INTERNAL SERVICES To: Chairman Fisher and Commission Members From: James C. Dunleavy, Chief of Parks Operations —North District Phil Gastonia, Business Development Representative — Internal Services Submitted: August 30, 2012 Subject: Electronic Payment Station INTRODUCTION AND HISTORY The Oakland County Parks have been providing staff to collect entrance fees at all three of our dog parks. While we do our best on maintaining a consistent schedule to collect fees, we do have many weekdays that sales are very limited and the cost to have staff can be very costly. We would like to invest in one Electronic Pay Station for Lyon Oaks, and if this test case has favorable outcomes for park operations, staff will request that we purchase two additional units - one for Red Oaks and one for Orion Oaks. The Electronic Pay Station will provide the following: 0 Ability to collect daily and annual fees park entrance fees 0 Theft -resistant design to protect cash, vandalism and graffiti 0 Real-time reporting and alarming 0 Reduce maintenance and collection costs 0 Real-time credit card processing to reduce processing fees and eliminate bad debt 0 Ensure credit card data security and PCI Compliance 0 Unit will be solar powered with battery back up 0 Allow for wireless service for data transmission, transactions, and management 0 Complete audit trail and analytics 0 1 year warranty 0 Training is included as part of the installation process Staff is anticipating a year one payback on each unit when the reduction of staffing is factored in, but there is the additional non -tangible benefit of always having a pay station available on -site and park visitors are not required to travel to an off -site location to purchase a permit. Staff is requesting authorization to purchase one LUKE II Pay Station for Lyon Oaks Park. Unit will be installed near the dog park parking lot. Staff has received the following bid: Traffic & Safety Control Systems, Inc. Wixom, Michigan Unit Price $15,000.00 Software $1,200.00 (one time purchase) Installation $900.00 Freiaht $150.00 Total Cost $17,250.00 O Page 2 WommkIdu Funds in the amount of $50,000 have been budgeted in the FY 2013 Budget — under Information Technology Development and will need to be transferred to the appropriate budget centers FA (Fixed Asset) PROPRIETARY EQUIPMENT EXPENSE Line Item for this purchase. ATTACHMENTS - Picture & Features of Proposed Pay Station STAFF RECOMMENDATION Staff recommends that we purchase the proposed LUKE II Digital Pay Station from Traffic and Safety Control Systems, Inc., for the purchase price of $17,250,00 MOTION Move to approve the purchase of one LUKE II Digital Pay Station unit for Lyon Oaks Dog Park from Traffic and Safety Control Systems Inc., for the purchase price of $17,250. 9 D-2 The Next Generation LUKE Pay Station The highly secure LUKE €i pay station builds upon Digitai Payment Technologies' LUKE capabilities and provides a more comprehensive set of features. LUKE ii is a flexible pay station that is based on an open architecture system. The pay station supports a variety of payment options and operating models that are built on an open architecture platform to enable a cost-effective way to manage your parking operations. Through the ability to integrate vj'sth products and services from best -in -class technology partners; LUKE €1 also Provides you with a solid foundation on which to build a secure and expandable parking solution that can grow and evolve with your operation. Features 3 Highly secure and easily recognizable design protects cash and enables consumers to easily know where to pa Modular and flexible construction makes maintenance and future upgrades quick and easy Advanced, real-time communication provides reports, alarms, credit card authorization, the ability to rennotely manage rates; and over -the -air pay station configuration Multiple operational modes including Pay-and-Dispay.. Pay -by -Space, and Pay -by -License Plate Intuitive user -interface makes paying for parking sin;ple and convenient * RFID payment- adds to the extensive list of payment options including coins, bills, credit cards, smart cards,. value cards, and coupons Separate compartments for maintenance and collection provide better security, efficiencies, and audit abilities -h Enhanced locking mechanism and electronic lock support on access doors offer improved physical security and access control 38-key full alphanumeric keypad allows for easy navigation of the payment experience Coin escrow refunds consumers' money when a transaction is cancelled PAYMENT TECHNOLOGIES 9 D-3 Specifications Cabinet 12 gauge zinc coated cold rolled steel or stainless steel Payment Options Coins, bills, credit cards, smart cards; value cards. RFID. coupons Card Reader Reads tracks 1 f213 on ISO 7810 and 7811 magnetic stripe cards Reads and writes to ISO 7810 and 7811 chip -based smart cards Bill Stacker 600- or 1,000-bill capacity Printer 21' receipt width Display Color backlit LCD with 640 x 480 resolution Keypad 12- or 38-key alphanumeric with tactile buttons Locks Can be re -keyed twice without removal of lock cylinder Access Separate doors for maintenance and collections Communications Options GSM, CDMA, Wi-Fi, Ethernet Environmental Requirements Ambient range: -40" C to +60° C (-4W F to -140° F)' Relative humidity: up to 85% Power AC 120 V or 240 V, 60 Hz for charging battery or 20 W solar pane! Operational Modes Pay -and -Display, Pay -by -Space, Pay -by -License Plate Multilingual Support Up to 4 languages using roman or non -roman characters Audible Alarm Senses shock and vibration Color Silver on gray or custom colors Standards UUCSA approved, ADA compliant, PCI compliant, PA-DSS compliant ,r; _.,Cara[rl, .,rc`.s,,, r stedlrsuiat:.r oct:,n. Lov; ei,c _,f2nne i 4' R c ant .,.ult nea e. .Llatcr ;E;;r Applications The LUKE 11 pay station is designed for both on- and off- street environments. Coupled with solar power and wireless communications capabilities. LUKE 11 can be deployed just about anywhere, from busy city streets to remote national parks. Learn more To learn more about LUKE li and how it can work for your operation, contact your local DPT reseller or your Regional Account Manager. Digital Payment Technologies 330-4260 Still Creek Drive Burnaby, BC V5C 6C6 888.687.6822 ! digitalpaytech.com 38-key- `ul! alphanurnenc keypad allows far easy navigation in all operational ; nodes. 9 D-4 d.'GITAL- PAYMENT TECHNOLOGIES M-MIMMEN -- Addison Oaks 27,155 27,189 0.1% 90,688 111,864 23.4% Banquet Facilities 3,680 2,906 -21.0% 24,220 23,526 -2.9% Campers 14,372 12,722 -11.5% 37,110 37,198 0.2% Day Use 9,103 11,561 27.0% 29,358 48,144 64.0% Special Events 0 0 N/A 0 2,996 N/A Catalpa Oaks 5,094 3,922 -23.0% 58,778 46,112 -21.5% Day Use 5,094 3,922 -23.0% 58,778 39,112 -33.5% Special Events 0 0 N/A 0 7,000 N/A Glen Oaks 7,996 6,852 -14.3% 47,730 50,042 4.8% Banquet Facilities 2,895 1,910 -34.0% 30,043 29,167 -2.9% Golf (18 Hole Equivalents) 5,101 4,942 -3.1% 17,687 20,875 18.0% Grill Room (**Not Included in Totals) 4,229 3,989 -5.7% 13,175 19,830 50.5% Special Events 0 0 N/A 0 0 N/A Groveland Oaks 49,536 40,227 -18.8% 88,547 88,344 -0.2% Campers 32,719 28,068 -14.2% 60,911 61,141 0.4% Day Use 16,817 12,159 -27.7% 27,636 24,599 -11.0% Special Events 0 0 N/A 0 2,604 N/A Highland Oaks 963 1,060 10.1% 10,943 14,148 29.3% Day Use 963 1,060 10.1% 10,943 14,148 29.3% Special Events 0 0 N/A 0 0 N/A independence Oaks 38,005 38,816 2.1% 189,148 179,384 -5.2% Campers 2,200 1,814 -17.5% 4,649 3,717 -20.0% Day Use 35,805 37,002 3.3% 184,499 175,667 -4.8% Special Events 0 0 N/A 0 0 N/A Lyon Oaks 24,529 24,927 1.6% 118,826 130,982 10.2% Banquet Facilities (Excludes Grill Room) 1,398 855 -38.8% 13,632 11,880 -12.9% Day Use 9,625 10,216 6.1% 28,999 33,663 16.1% Dog Park 6,875 7,297 6.1% 51,769 52,638 1.7% Driving Range 2,315 2,207 -4.7% 7,121 8,547 20.0% Golf (18 Hole Equivalents) 4,316 4,352 0.8% 17,267 20,285 17.5% Grill Room (Not included in totals) 3,897 4,777 22.6% 13,584 19,708 45.1% Special Events 0 0 N/A 0 2,375 N/A Orion Oaks 34,350 38,157 11.1% 166,969 227,612 36.3% Day Use 18,375 22,964 25.0% 64,842 97,639 50.6% Dog Park 15,975 14,843 -7.1% 102,127 129,533 26.8% Special Events 0 350 N/A 0 440 N/A Red Oaks 69,596 53,212 -23.5% 118,524 119,206 0.6% Day Use 0 367 N/A 0 2,171 N/A Dog Park 2,574 4,498 74.7% 21,649 26,677 23.2% Golf (18 Hole Equivalents) 1,818 1,593 -12.4% 6,230 6,775 8.7% Special Events 0 0 N/A 0 241 N/A Waterpark 65,204 46,754 -28.3% 90,022 82,413 -8.5% Rose Oaks 1,088 872 -19.9% 10,437 14,329 37.3% Day Use 1,088 872 -19.9% 10,437 14,329 37.3% Special Events 0 0 N/A 0 0 N/A 10 A-1 Springfield Oaks 101,971 108,101 6.0% 125,575 140,868 12.2% Banquet Facilities (Includes AC) 1,345 1,280 -4.8% 11,064 18,961 71.4% Day Use 1,350 963 -28.7% 4,326 4,177 -3.4% Golf (18 Hole Equivalents) 4,276 3,858 -9.8% 15,185 15,730 3.6% Grill Room (** Not Included in totals) 2,994 833 -72.2% 10,636 5,667 -46.7% Special Events 95,000 102,000 7.4% 95,000 102,000 7.4% Waterford Oaks 54,770 39,224 -28.4% 78,487 81,156 3.4% Banquet Facilities (Includes AC & LL) 584 1,140 95.2% 8,082 12,240 51.4% BMX 3,741 411 -89.0% 7,151 2,467 -65.5% Day Use 1,880 1,500 -20.2% 5,878 5,582 -5.0% Waterpark 48,565 36,173 -25.5% 57,376 60,867 6.1% Special Events 0 0 N/A 0 0 N/A White Lake 4,879 4,851 -0.6% 28,217 28,958 2.6% Banquet Facilities 762 629 -17.5% 10,116 10,372 2.5% Golf (18 Hole Equivalents) 4,117 4,222 2.6% 15,392 18,586 20.8% Grill Room (** Not Included in totals) 2,417 3,321 37.4% 8,403 10,994 30.8% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 25,330 32,288 27.5% 92,809 102,431 10.4% Bleachers 1,500 1,258 -16.1% 6,602 4,460 -32.4% Bus 1,898 1,800 -5.2% 10,496 15,988 52.3% Climbing Tower 3,701 3,764 1.7% 11,420 10,314 -9.7% Inflatables 18,176 25,414 39.8% 64,130 71,523 11.5% Show Mobile 55 52 -5.5% 161 146 -9.3% Recreation Progams and Services 3,221 3,627 12.6% 24,459 42,775 74.9% Greenhouse Programs 0 0 N/A 0 2,439 N/A Miscellaneous 585 695 18.8% 1,075 3,302 207.2% OC Express 0 983 N/A 0 1,364 N/A Nature Interpretive/Outreach Visits 2,186 1,325 -39.4% 18,904 16,500 -12.7% Special Events 0 662 N/A 0 16,593 N/A Adaptive- Senior Events 450 624 38.7% 3,825 2,804 -26.7% Banquet Facilities 10,664 8,720 -18.2% 97,157 106,146 9.3% BMX 31741 411 -89.0% 7,151 2,467 -65.5% ' Campers 49,291 42,604 -13.6% 102,670 102,056 -0.6% Day Use 100,100j 102586 2.5% 425,696 459,231 7.9% Dog Park 25,424 26,638 4.8% 175,545 208,848 19.0% Driving Range 2,315 2,207 -4.7% 8,146 10,141 24,5% Golf 19,628 18,967 -3.4% 72,384 83,180 14.9% Mobile Recreation 25,330 32,288 27,5%i 92,809 102,431 10.4% Nature Interpretive Services 2,186 1,325 -39.4% 18,904 16,500 -12.7% Recreation Programs & Services 1,035 2302 122.4% 5,555 10,344 86.2% Special Events (Totals from Rec Programs) 0 662 N/A 0 16,593 N/A Waterpark 113,769; 82,927 -27.1% 147,398 143,280 -2.8% GRAND TOTALS 353,483 321,637 -9.0% 1,084,233 1,162,770 7.2% 10 A-2 ��� MMWL�zv'' Addison Oaks Banquet Facilities Campers Day Use Special Events Catalpa Oaks Day Use Special Events Glen Oaks Banquet Facilities Golf (18 Hole Equivalents) Grill Room ("Not Included in Totals) Special Events Groveland Oaks Campers Day Use Special Events Highland Oaks Day Use Special Events Independence Oaks Campers Day Use Special Events Lyon Oaks Banquet Facilities (Excludes Grill Room) Day Use Dog Park Driving Range Golf (18 Hole Equivalents) Grill Room (Not included in totals) Special Events Orion Oaks Day Use Dog Park Special Events Red Oaks Day Use Dog Park Golf (18 Hole Equivalents) Special Events Waterpark Rose Oaks Day Use Special Events 23,682 33,830 42.9% 114,370 145,694 27.4% 2,904 2,465 -15.1% 27,124 25,991 -4.2% 12,403 13,020 5.0% 49,513 50,218 1.4% 8,375 18,345 119.0% 37,733 66,489 76.2% 0 0 N/A 0 2,996 N/A 6,243 4,526 -27.5% 65,021 50,638 -22.1% 6,243 4,526 -27.5% 65,021 43,638 -32.9% 0 0 N/A 0 7,000 N/A 7,718 6,534 -15.3% 55,448 56,576 2.0% 2,466 1,791 -27.4% 32,509 30,958 -4.8% 5,252 4,743 -9.7% 22,939 25,618 11.7% 6,526 6,420 -1.6% 19,701 26,250 33.2% 0 0 N/A 0 0 N/A 39,838 40,712 2.2% 128,385 129,056 0.5% 30,345 27,512 -9.3% 91,256 88,653 -2.9% 9,493 11,000 15.9% 37,129 35,599 -4.1% 0 2,200 N/A 0 4,804 N/A 969 1,330 37.3% 11,912 15,478 29.9% 969 1,330 37.3% 11,912 15,478 29.9% 0 0 N/A 0 0 N/A 26,047 36,687 40.8% 215,195 216,071 0.4% 1,509 572 -62.1% 6,158 4,289 -30.4% 24,538 33,715 37.4% 209,037 209,382 0.2% 0 2,400 N/A 0 2,400 N/A 17,171 19,902 15.9% 135,997 150,884 10.9% 1,928 1,058 -45.1% 15,560 12,938 -16.9% 2,160 3,515 62.7% 31,159 37,178 19.3% 6,480 8,912 37.5% 58,249 61,550 5.7% 2,094 2,115 1.0% 9,215 10,662 15.7% 4,509 4,302 -4.6% 21,776 24,587 12.9% 4,655 4,344 -6.7% 18,239 24,052 31.9% 0 0 N/A 0 2,375 N/A 38,220 36,476 -4.6% 205,189 264,088 28.7% 12,250 16,380 33.7% 77,092 114,019 47.9% 25,970 20,085 -22.7% 128,097 149,618 16.8% 0 11 N/A 0 451 N/A 38,800 36,945 -4.8% 157,324 156,151 -0.7% 0 325 N/A 0 2,496 N/A 3,560 4,232 18.9% 25,209 30,909 22.6% 1,958 1,708 -12.8% 8,188 8,483 3.6% 0 0 N/A 0 241 N/A 33,282 30,680 -7.8% 123,304 113,093 -8.3% 1,102 1,470 33.4% 11,539 15,799 36.9% 1,102 1,470 33.4% 11,539 15,799 36.9% 0 0 N/A 0 0 N/A i Lis �a �,�' t r i� .�, , ��@ ;'�', g s;T • '� J "M.dY, J r `sJa'e.- Springfield Oaks 6,299 5,811 -7.7% 131,874 146,679 11.2% Banquet Facilities (Includes AC) 1,325 1,212 -8.5% 12,389 20,173 62.8% Day Use 457 420 -8.1% 4,783 4,597 -3.9% Golf (18 Hole Equivalents) 4,517 4,179 -7.5% 19,702 19,909 1.1% Grill Room (** Not Included in totals) 4,521 3,750 -17.1% 15,157 9,417 -37.9% Special Events 0 0 N/A 95,000 102,000 7.4% Waterford Oaks 29,580 28,683 -3.0% 108,067 109,839 1.6% Banquet Facilities (Includes AC & LL) 1,150 1,054 -8.3% 9,232 13,294 44.0% BMX 1,047 705 -32.7% 8,198 3,172 -61.3% County Market 0 200 N/A 0 200 N/A Day Use 2,015 1,750 -13.2% 7,893 7,332 -7.1% Waterpark 25,368 24,654 -2.8% 82,744 85,521 3.4% Special Events 0 320 N/A 0 320 N/A White Lake 5,564 5,750 3.3% 33,781 34,708 2.7% Banquet Facilities 841 1,281 52.3% 10,957 11,653 6.4% Golf (18 Hole Equivalents) 4,723 4,469 -5.4% 20,115 23,055 14.6% Grill Room (** Not Included in totals) 2,802 3,837 36.9% 11,205 14,831 32.4% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 30,297 31,064 2.5% 123,106 133,495 8.4% Bleachers 1,800 1,750 -2.8% 8,402 6,210 -26.1% Bus 3,476 3,058 -12.0% 13,972 19,046 36.3% Climbing Tower 2,740 1,792 -34.6% 14,160 12,106 -14.5% Inflatables 22,213 24,428 10.0% 86,343 95,951 11.1% Show Mobile 68 36 -47.1% 229 182 -20.5% Recreation Programs and Services 5,093 7,414 45.6% 29,552 50,189 69.8% Greenhouse Programs 0 0 N/A 0 2,439 N/A Miscellaneous 0 0 N/A 1,075 3,302 207.2% OC Express 0 453 N/A 0 1,817 N/A Nature Interpretive/Outreach Visits 1,540 1,383 -10.2% 20,444 17,883 -12.5% Special Events 0 2,820 N/A 0 19,413 N/A Adaptive- Senior Events 3,553 2,758 -22.4% 7,378 5,562 -24.6% Banquet Facilities 10,614 8,861 -16.5% 107,771 115,007 6.7% BMX 1,047 705 -32.7% 8,198 3,172 -61.3% Campers 44,257 41,104 -7.1% 146,927 143,160 -2.6% Day Use 67,602 92,776 37.2% 493,298 552,007 11.9% Dog Park 36,010 33,229 -7.7% 211,555 242,077 14.4% Driving Range 2,094 2,115 1.0% 10,240 12,256 19.7% Golf 20,959 19,401 -7.4% 93,343 102,581 9.9% Mobile Recreation 30,297 31,064 2.5% 123,106 133,495 8.4% Nature Interpretive Services 1,540 1,383 -10.2% 20,444 17,883 -12.5% Recreation Programs & Services 3,553 3,211 -9.6% 9,108 13,555 48.8% Special Events (Totals from Rec Programs) 0 2,820 N/A 0 19,413 N/A Waterpark 58,650 55,334 -5.7% 206,048 198,614 -3.6% GRAND TOTALS 276,623 292,003 5.6% 1,360,856 1,454,773 6.9% * Red Oaks Day Use was not included in the 2011 activity report. EXECUTIVE OFFICER'S REPORT for 09/05/12 ITEM # 10 B 1. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 2. Activity Reports: The Activity Report for July 2012 is included in the Agenda Packet but the Activity Report for August will be emailed to the Commission before the Commission meeting on Wednesday September 5, 2012, and also distributed at the meeting. 3. Letter of Appreciation from the Family of Ralph Richard: Attached please find a letter we received from the family of Ralph Richard expressing their appreciation for all the support at the Ralph Richard Memorial Golf Outing on August 2, 2012. Over $12,000 was raised to fund research for Pancreatic Cancer. 4. Communications & Marketing: Listed below is an update from Desiree Marks, Supervisor of Communications & Marketing. •Developed a new, four-color general brochure featuring a 13-park map •Developed four-color newsletter for Oakland County Market vendors; will be a quarterly publication •Created publicity plan for the Red Oaks Master Plan, including news release, emarketing message, website content, Facebook post, etc. •Developed a marketing plan for the first 30, 60 and 90 days of operation of the proposed Red Oaks Nature Center •Took aerial photographs of eight parks including Catalpa, Groveland, Independence, Lyon, Springfield, Rose, Waterford and White Lake Created an ad to promote fall camping weekends and special events for the Fall Fun Guide in The Oakland Press and Metro Parent Magazine's September issue •Created a fall camping ad for the Airport Open House Special Section in The Oakland Press •Developed ads to promote the market and fall camping theme weekends to run both online and in print for The Oakland Press •Updated OCPR information/ photo for the Oakland County Sheriff's Office webpage •Provided an article and photographs for the December issue of Parks and Recreation Business Magazine about the change in the historical mode of providing food and beverage services at its banquet centers, golf courses, waterparks, and campgrounds. •Assisted in the interior/exterior signage plan and created communications for the culvert replacement at Independence Oaks County Park •Conducting audit of all facility and employee phone lines •Developing fall park information sign content and restroom signs •Developed "makeover" for the MSUE area at the county market 10 B-1 EXECUTIVE OFFICER'S REPORT for 09/05/12 ITEM # 10 B 5. Michigan Summer Youth Work Program: Staff is working with the Oakland Livingston Human Services Agency (OLHSA) to coordinate a late summer work program through the Michigan Economic Development Corporation (MEDC) and the Michigan Department of Natural Resources (MDNR) to employ 25-40 youth, age 16-19, working at various park sites for natural resources management, trail maintenance and general park cleanup and beautification. This program will end Sept. 30. The youths will come primarily from the Pontiac area. 6. Employee Recognition Luncheon: Commission members are invited to attend the 2012 Parks and Recreation Employee Recognition Luncheon scheduled for Thursday, November 8, 2012, from 12:00-2:00 p.m. at the Waterford Oaks Activity Center. Please submit your RSVP and $10 to Megan Craft at 248.858.4602, by November 1 if you plan to attend. 7. Master Plan: Donna Folland, Project Advisor for Planning, has provided another update for the Commission on the status of the Master Plan and the Five -Year Strategic Action Plan. These updates are included as part of this report. 8. Michigan Public Land: Attached please find an article regarding the amount of land owned by the State of Michigan. 9. Water Quality Testing on Storm Water Ponds at Waterford Oaks: Included with this report is an analysis prepared by Waterford Mott High School students of the storm water ponds at Waterford Oaks for the past two years. This report demonstrates many of the benefits students receive when doing "Placed Based" projects. 10. Mineral Rights: In May of 2012 the Michigan Department of Natural Resources conducted a statewide mineral rights auction. Staff, in cooperation with Oakland County Facilities Management is investigating the effect on County Parks, in particular how the leases will affect the property at Rose Oaks and Addison Oaks, Independence Oaks and Lyon Oaks. Attached is a map showing the property impacted by the leases. We are investigating the potential revenue and if there is a revenue split. 11. Madison Heights Nature Center: 1. The Madison Heights City Council will address the Red Oaks Nature Center Lease at their meeting on Monday, September 10, 2012. Also on the City Council agenda will be a presentation by Donna Folland and me on the Red Oaks Park Vision and Facilities Concept Plan. 2. Programming and Operations staff have been meeting weekly to review operations and the new business model for nature education. The Operations staff is meeting with the City and the Fire Marshal to review the facility. Staff has also met with Oakland County Risk Management to review the property. A Volunteers meeting will be scheduled the second week in September to review the Volunteer operations. 12. Grow your own veggies this winter!: Continue the growing season throughout the fall and winter! Avid and novice gardeners are invited to lease 60-square-foot indoor garden plots during the fall/winter season at Waterford Oaks Greenhouse. A limited number of accessible plots are also available for individuals with disabilities. Lease a plot near your friends where you can meet and share a love of gardening throughout the cold -weather season. A plot lease runs Sept. 15, 2012—April 15, 2013. Cost is $150/plot and includes a controlled greenhouse environment with heat and light; access to a dumpster; portable restrooms; basic tools; and water. EXECUTIVE OFFICER'S REPORT for 09/05/12 ITEM # 10 B Applications may be downloaded at DestinationOakland.com. Mail or drop off completed lottery forms by September 1 to Recreation Section Building, Attn: Beth Highley, 2800 Watkins Lake Road, Waterford, MI 48328, 13. Update on Catalpa Oaks Construction Project: Staff is still working with Corporation Counsel to get a resolution. If we receive anything we will bring it to the Commission meeting, if not this item will be pulled and added to the October meeting agenda. 14. Warren Orlick Golf Outing: The 16th Annual Warren Orlick Memorial Golf Outing took place August 17 at Red Oaks Golf Course. The event, part of the Adaptive Golf Program, was a 9-hole modified scramble by ability, sponsored by Carl's Golfland. Lunch at the outing was provided by Texas Roadhouse. It was not the traditional outing where people golf to support individuals with disabilities. The individuals with disabilities were participants who were paired with able-bodied golfers. It is a great event to promote awareness about disabilities. The takeaway is the positive experience. Many of our golfers have participated in all 16 Warren Orlick events. 15. Golf Course Comparisons: In response to the request from the Commission, we have polled several of the surrounding golf courses near Red Oaks Golf Course for the rates for both 9 and 18 holes of golf. That report is attached for your information. Once we receive the data for the number of rounds for these courses we will forward that data to the Commission. 16. Banquet Services Contract Schedule: Included for your information is the proposed Banquet Services Contract Schedule. 10 B-3 Upcoming Events — September Adaptive Recreation September 12 Junior Sport — Southfield September 19 Junior Sport — Southfield September 26 Junior Sport — Southfield Field Sports — Catalpa Oaks Stay and Play Social Club Sunday 9 am — 6 pm South Oakland Soccer Association Monday —Friday: 5:00 p.m. — dusk Saturday & Sunday: 8:00 a.m. — 6 p.m. Field Sports — Lyon Oaks September 1-2, 7-9, 14-16, 21-23 Total Soccer Games Cricket Practice and Cages Michigan Cricket Association Great Lakes Cricket Association Michigan Cricket Academy September 2, 8, 9, 15, 16, 22, 23 Cricket Games OC Parks Express September 7 OCPX Senior Barn Independence Township/Lockwood of Waterford Campground Recreation September 1 — 3 Labor Day Weekend at Addison Oaks September 15 Haunted Hallows I at Groveland Oaks September 29 Haunted Hallows II at Groveland Oaks Oakland County Market No County Market Events for September. Special Events, Does, Golf, and Health & Wellness September 4 4 Person Scramble at Springfield Oaks September 8 Dog Swim at Waterford Oaks September 9 Addison Oaks Fall Chapter Benefit Race Fido Festival at Red Oaks Waterpark Dog Swim at Red Oaks September 21 Senior/Retirees Open at Red Oaks September 23 NF Run/Walk Children's Tumor Foundation at Addison Oaks September 28-30 Brooksie Way Nature/Interpretive Programs September 8 Feathered Fun with "Angry Birds" September 6 Garden Work Bee September 11 Hands-on Homeschool September 22 Evening Hayride September 26 St. Joe's Pre-school September 27 Garden Work Bee September 29 Great lakes Bat Festival Volunteer Opportunities September 22 Destination Groveland Volunteer Event Mobile Recreation September 1 Stage 3: Arts, Beats, and Eats Stage 4: Arts, Beats, and Eats Stage 5: Arts, Beats, and Eats Festival Package 1: OCPRC Campground Recreation Festival Package 2: Springfield Twp. P & R Mini Festival: OCPRC Campground Recreation September 2 Stage 3: Arts, Beats, and Eats Stage 4: Arts, Beats, and Eats Stage 5: Arts, Beats, and Eats Climbing Tower: OCPRC Campground Recreation September 3 Stage 3: Arts, Beats, and Eats Stage 4: Arts, Beats, and Eats Stage 5: Arts, Beats, and Eats Climbing Tower: Franklin Community Association September 6 Stage 3: St. George Greek Orthodox Bus 927: Waterford Senior Center September 7 Stage 3: St. George Greek Orthodox Bus 927: OC Express 20x40 Tents: Orion Community Twp. Climbing Tower: OCPRC Arts to Apples Festival Package 2: Owen Elementary September 8 Stage 3: St. George Greek Orthodox Stage 4: Carl's YMCA Stage 5: Motor City Harley Davidson 20x40 Tents: Orion Community Twp. Climbing Tower: OCPRC Arts to Apple Mini Festival: City of Wixom Festival Package 2: Orion Twp. P & R September 9 Stage 3: St. George Greek Orthodox Stage 4: St. Joe's Church Bus 910 & 927: Older Person Commission 20x40 Tents: Orion Township Climbing Tower: OCPRC Arts to Apples Festival Package 2: Highland/White Lake BA Mini Festival: Faith Lutheran Church September 10 1Ox10 Tent: OC Sheriff's Department 20x40 (2) Tent: OC Sheriff's Department September 11 Bus 910: Waterford Golden Age September 12 Bus 927: Waterford Senior Center September 13 Bus 910: Older Person Commission Bus 927: Waterford Twp. P & R September 14 Stage 3: Ferndale DDA Stage 4: Keego Harbor Police Bus 927: OCPRC Picnic Climbing Tower: Ferndale DDA Bouncer: Keego Harbor Police September 15 Stage 3: Femdale DDA Stage 4: Bill Kokenos Car Show Stage 5: Bill Kokenos Car Show Bus 927: OC Express Climbing Tower: Ferndale DDA Festival Package 1: OCPRC Campground Recreation Festival Package 2: Oakland Twp. P & R September 16 Stage 3: Ferndale DDA Stage 4: Steppin Out Stage 5: Walled Lake DDA Bleachers: Walled Lake DDA Climbing Tower: Ferndale DDA September 19 Bus 910: Waterford Twp. P & R Bus 927: Older Person Commission September 20 Bus 927: Older Person Commission September 21 Bus 910: Feet on Street Tours Bus 927: Wedding Shuttle for Dana Suggitt Climbing Tower: Novi P & R September 22 Stage 3: Autism Speaks Stage 4: Brandon Twp. P & R Stage 5: Leukemia Foundation Bus 927: Oakland Twp. Historical Society Climbing Tower: Berkley P & R Festival Package 2: OCPRC Campground Recreation September 23 Stage 5: Independence Twp. P & R Climbing Tower: Lake Orion DDA September 28 Stage 3: South Lyon Stage 4: Waterford Mott High School Go Cache: Girl Scout Troop September 29 Stage 3: South Lyon 1: • Stage 4: Dryden Events Bus 927: OC Express Climbing Tower: Milford Twp. P & R September 30 Stage 3: South Lyon Stage 5: Brooksie Way Bleachers: Brooksie Way 2000 Tents: Brooksie Way 20x40 (2) Tent: Brooksie Way 30x50 Tents: Brooksie Way Climbing Tower: Brooksie Way Festival Package 2: Brooksie Way 10B-7 From: Wells, Sue <wellss@oakgov.com> Sent: Wednesday, August 08, 2012 9:13 AM To: 'Valko, Victoria' Cc: 'Daniel Stencil' Subject: FW: Ralph Richard Memorial Attachments: thank you letter - Golf Outing Sponsorship-2.doc FOR -----Original Message ----- From: Kyle Richard fmailto:l<yleandstephrPaol.coml Sent: Tuesday, August 07, 2012 12:44 PM To: Dan Stencil; Sue Wells Subject: Ralph Richard Memorial Hello Dan and Sue, Please see attached letter regarding the outing last week. Thanks again for your support. Lyon Oaks and Oak Management thoroughly impressed all who attended last weeks' event. Kyle Richard 1 Ralph Richard Memorial Golf Outing August 2, 2012 Lyon Oaks Golf Course August 7, 2012 Dan Stencil/Sue Wells Oakland County Parks and Recreation Dear Dan/Sue: Thank you very much for your generous support of the Ralph Richard Memorial Golf Outing and the University of Michigan Comprehensive Cancer Center (UMCCC) for Pancreatic Cancer. Our family was overwhelmed by the level of generosity and support we had for this event as were the six representatives from the UMCCC that were in attendance. We are proud to say that it was a huge success. Eight premier level sponsors; Over 20 hole sponsorships; Over 50 gift in kind donations; and Nearly 200 guests who participated in the event Most importantly, we raised over $12,000 to fund research for Pancreatic Cancer! Your support of this fundraiser has directly helped the UMCCC for Pancreatic Cancer fund the much needed research focused on trying to understand this terrible disease. We invite you to go to the following Facebook page to view pictures from the event (note: you must be logged into Facebook to view the page). wwwv.facebook.comL ages/Ralph-Richard-Memorial-Golf-Outing Thank you again for your generous support of our fundraiser. In Sincere Appreciation, The Richard and Skorupski Families 10 B-9 OAKLAND COUNTY PARKS & RECREATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning; Jon Noyes, Planning Supervisor Submitted: August 22, 2012 Subject: Master Planning Update to Parks Commission STAFF REPORT Planning Consultant Blanket Contract (Service Portfolio Project): All intervie-,vs are complete and Oakland County Purchasing is in the process of contacting the consultants regarding refined scopes of -,vork and schedule of fees. Waterford Oaks Park Planning: The 1 hatei foal Oaks Park Vision and Facili�l Concepts 2013-2022 and supporting documents are available at htip•//-,v\vw destinationoakland com/parkplanning/Pages/-,vaterfordoaksplanning.aspx. Planning staff continues to consult with Business Development regarding development of facility business plans for Waterford Oaks. Red Oaks Park Planning: The draft Red Oaks Park Vision and Fac&l , Concepts 2013-2022 and the online public comment survey are available at htW://-,vww destinationoakland.com/parkplanning/Pages/redoaksplanning.asi2x. Public comment period has been extended to September 15 to allow more time for public comment after the Vision and Concepts are presented at the Madison Heights City Council meeting on September 10. Five -Year Parks and Recreation Master Plan: All background and supporting content for the plan have been gathered and are currently being compiled and edited. Initial formal review by the Parks Commission is tentatively planned for October 3. Please see attached document (Fine -fear StmtegicAction Plan — Sn>nvna?), Descizption) for an update on the development of goals and objectives and action program for the FiUe-I'earReaeation Plan. For more detail, please visit: htW://-,v-,v\v.destinationoakland.com/12arkplanning/Pages/RecPlan.aspx. 10 B-10 Five -Year Strategic Action Plan — Structure Prepared by the Master Planning Team (MPT): Donna Folland, Linda Hegstrom, Stephanie Loria, Stephanie Mackey, Jon Noyes, and Melissa Prowse Attachment to FOR Master Planning Update to Parks Commission —August 22, 2012 The Five -Year Strategic Action Plan (Strategic Action Plan) is the term chosen to collectively describe the Goals and Objectives and Action Program required by the Michigan Department of Natural Resources (MDNR) as part of the Five -Year Parks and Recreation Master Plan 2013-2017. The creation of the Strategic Action Plan comes halfway through the implementation of the 2008 Strategic Plan and is intended to amend the Action Matrix from the 2008 Strategic Plan as the central guiding document for our actions over the next five years. The Strategic Action Plan integrates and updates much of the information found in the Action Matrix. It improves on the Action Matrix by adding structure, clarity, specificity, and measurability. Figure A proposes a structure for setting strategic priorities and expectations — from the overall mission of the organization all the way down to individual actions. A well -recognized model incorporating the standard levels of mission, goals, objectives and actions has been selected. Two new elements — metrics and dashboard — have been added to this model. Metrics define how we will measure our progress in implementing the objectives and provide a target, a timeframe, and adaptive strategies — making our objectives measurable. The dashboard will be generated from the metrics, provide a mechanism for reporting on a monthly and annual basis against the expectations that we set for ourselves, and directly reflect our progress in furthering strategic organizational priorities (mission and goals). Figure A: Proposed Strategic Action Plan Structure (NB: Quantity of goals and objectives below are for illustration purposes only and do not reflect the quantity of goals and objectives the final Strategic Action Plan will contain) MISSION ........... GOAL ........... GOAL OBJECTIVE OBJECTIVE OBJECTIVE OBJECTIVE ACTIONS METRICS ACTIONS METRICS ACTIONS METRICS ACTIONS METRICS ........................ ...................................... DASHBOARD L J ............................... 10 B-11 (Illustration by AJ Jones -- Bridge Magazine) How much public land should Michigan own? Published: Tuesday, August 21, 2012, 8:45 AM By Jeff Alexander I Bridge Magazine On a suimy June day, government officials joined conservation leaders on a Lake Michigan beach to dedicate the newest jewel of the state's public lands program -- the 173-acre Saugatuck Harbor Natural Area. The spectacular sand dunes near the mouth of the Kalamazoo River were preserved rather than developed when the Michigan Natural Resources Trust Fund contributed $10.5 million to a $22 million campaign to acquire the scenic property. Less than three weeks later, Gov. Rick Snyder signed Michigan's first law capping the amount of land the state Department of Natural Resources could own. The law capped state land ownership at 4.626 million acres and prevented the DNR from exceeding that cap until the agency develops a land acquisition strategy that the Legislature approves. It also required the DNR to receive legislative approval before buying any more land north of Clare. The DNR currently owns 4.59 mullion acres of land and is negotiating purchases on another 18,000 acres. That leaves the agency with an approximately 17,000-acre cushion before hitting the land cap, DNR officials said. At the heart of the land cap debate was a fundamental, vexing policy question that dates back nearly 75 years: How much public land should Michigan own'? It's a simple question with no readily apparent answer. No Consensus on Ownership Figure "Talking about the number of acres of land the state owns is pointless," said Erin McDonough, executive director of the Michigan United Conservation Clubs. "What we care about is the utility of state land and how we can utilize that land to strengthen the economy." None of the main players on either side of the land cap debate would provide a figure for how much land the state should own. full size 10 B-12 DNR critics -- including state Sen. Tom Casperson, an Escanaba Republican who introduced the land cap legislation -- want the agency to own less land. But they wouldn't say how much less. Several conservation leaders said the state should own more land, but none would specify how much more. Steve Sutton, manager of the DNR's real estate section, said state land acquisitions are driven by a detailed set of criteria, not acreage goals. The new law's requirement that the DNR develop a land acquisition strategy may help answer the question of how much land Michigan should own, what types of land, and where. But Casperson said the DNR should forget about acquiring more property in the U.P. or the northern Lower Peninsula. "The northern part of the state and the U.P. are heavily inundated with government land," he said. Land cap critics said the law would hamstring Michigan's burgeoning efforts to use natural resources — clean lakes and rivers, healthy forests and scenic Great Lakes beaches — to bolster tourism and strengthen local and regional economies. "To say that we've got too much public land is very ironic from my perspective, particularly when the state is marketing our recreational assets to the rest of the United States with the Pure Michigan campaign," said Glen Chown, executive director of the Grand Traverse Regional Land Conservancy. "Michigan is known for its recreational assets and we should take advantage of that." Land Numbers Haven't Chanl4ed Much So how much public land should Michigan own? It's a question that dates back nearly a century. The state began acquiring land in 1902, after a 60-year logging frenzy left much of the state a barren wasteland. By 1940, the state had amassed nearly 5 million acres of land — most of which was tax -reverted property in northern Michigan that logging firms abandoned after harvesting the virgin pine forests. Concerns about excessive state land holdings prompted a 1938 study that included input from nearly 2,000 landowners. They faced one question: How much public land should the state own north of Saginaw? Their collective answer: About 3.8 million acres, according to a 1945 Michigan State University study called, "The Land Nobody Wanted." At the time, the predecessor to the Michigan Department of Natural Resources owned 4.6 million acres of land north of Saginaw. Today, the DNR owns 4.59 million acres of land -- virtually the same amount as in 1940. About 85 percent of DNR land, 3.9 million acres, is located north of Clare, just like in 1940, according to state data. Nationally, Michigan ranks 7th in state land ownership, according to a 1995 study by the National Wilderness Institute. That study was the most recent assessment of government land ownership in all 50 states. Michigan's land portfolio dwarfs those in most Great Lakes states, according to the Wilderness Institute study. In 1995, only New York (with 11 million acres) and Minnesota (with 5.4 million acres) owned more land. Though the state's total land holdings have changed little since 1940, festering resentment of the DNR's land acquisition and land management practices climaxed this year with passage of the land cap law. Critics fear the law could force the DNR to sell land in the U.P. in order to acquire new parcels in the Lower Peninsula. Supporters said it would require the DNR to live within its means; the agency lacks the financial resources to properly manage all the land it already owns. Need for Land -Use Plan is Point of Agreement The one part of the law that drew widespread praise was a provision that requires the DNR to develop a comprehensive plan for acquiring and disposing of state land. "The Legislature has told the DNR to come back to them and do a better job of justifying your land purchases, said Rich Bowman, director of government relations for The Nature Conservancy's Michigan chapter. "Frankly, I think that's a good thing." The DNR's Sutton said the agency has done a good job of acquiring land, but has failed to convey the program's economic and environmental value to the public. 10 B-13 "We need to really promote public land ownership and what a huge economic value it is," Sutton said. Public land is a pillar of Michigan's $17 billion tourism industry. The forests, beaches and surface waters the state owns or manages provide many of the backdrops for the Pure Michigan advertising campaign. Conservation leaders said that public lands and natural resources could play a major role in the effort to reinvent Michigan's economy. A recent MSU study highlighted the economic value of so-called "green assets." It found that the Rifle River Recreation Area in northern Michigan generates $1.8 million of economic activity annually and creates 38 jobs. "Considering the fact that the park is only 4,450 acres in size, the estimated annual economic impacts are quite significant," according to the study. Trust Fund Underizirds Land Buys The Michigan Natural Resources Trust Fund is the DNR's primary funding mechanism for land acquisitions. Established in 1976, the fund uses royalties derived from oil and gas wells on state property to buy environmentally sensitive land and develop community facilities that enhance recreational opportunities. The Trust Fund has provided $1 billion in grants to the DNR and local units of government since 1976, according to state data. The DNR has used Trust Fund grants to acquire 161,000 acres of land since 1976, according to state data. Although Trust Fund grants have purchased just 3 percent of all state land, many of those acquisitions were significant to the state's Pure Michigan brand. (info box) Trust fiord grants have: Expanded the Pigeon River Country State Forest and preserved rugged forests in the Keweenaw Peninsula; provided public access to coastal sand dunes, beaches and rivers; and supported upgrades at several marinas and municipal campgrounds. The trust fund also played a crucial role in developing Michigan's first urban state park: William Milliken State Park in downtown Detroit. Though widely praised, the Trust Fund was caught in the political crossfire over the land cap. Casperson led a successful effort to remove $4.3 million in Trust Fund grants for DNR land acquisitions in so-called "eco-regions" in the northern Lower Peninsula and the U.P. The Legislature rejected those grants because the DNR didn't identify specific parcels the agency hoped to acquire. Sutton said eco-region grants were always vague, by design. He said the grants allow the DNR to consolidate land holdings in certain areas and act quickly when desirable land becomes available. The Legislature's rejection of the eco-region grants marked the first time state lawmakers have overruled the Trust Fund board's reconunendations for specific grants. But it wasn't the first time the vaunted Trust Fund has been scrutinized. A 1988 study by Lansing -based Public Sector Consultants found that most Trust Fund grants went to projects in Northern Michigan, far from the state's most populous regions. That trend continues to this day, according to state officials. Sutton said the DNR is making a concerted effort to acquire more public land and provide more recreational opportunities in southern Michigan. The Trust Fund, for instance, poured $34 million into the Detroit Riverwalk project, which included Milliken State Park. "It's hard to acquire land in southern Michigan because the prices are higher and there aren't many parcels of land that meet our criteria," Sutton said. Ironically, the land cap could make it more difficult for the DNR to buy property where public lands are most scarce and most needed -- in the southern part of Michigan. Grant Results A few examples of projects that received grants from the Michigan Natural Resources Trust Fund. • $12.5 million toward the purchase of 5.5 miles of Lake Superior shoreline and 6,275 acres of rugged forest on the tip of the Keweenaw Peninsula. 10 B-14 • $9.45 million for conservation easements that ensured public access to 247,806 acres of forest lands that stretch across the Upper Peninsula. ® $7 nullion to support the purchase of 6,000 acres of Lake Michigan dunes and coastal wetlands in Arcadia. ® Numerous grants to help communities acquire abandoned railroad lines and convert those into recreational trails, like the Kal- Haven Trail and Frederick Meijer White Pine Trail. ® $2.5 nullion to enable the DNR to purchase 2,354 acres of forest along the Menominee River. • $300,000 to improve Munising's Tourist Park Campground on Lake Superior. • $34 million for the Detroit Riverwalk project, which included developing the state's first urban state park: William Milliken State Park on the Detroit River. ® $5.5 million to acquire land at the Bald Mountain Recreation Area in Lake Orion. ® $4.2 million to preserve 500 acres of pristine Lake Michigan sand dunes near Grand Haven. a $1.3 million to add 517 acres of land to the Pigeon River Country State Forest. • $315,000 grant for Munising's municipal marina, which bolstered business for Pictured Rocks Cruises. • $290,000 to develop Bond Falls State Park. $280,000 grant to develop West Bay Beach in Traverse City. All Michigan Natural Resources Trust Fund grants, by county Jeff Alexander is oivner of J. Alexander Connnuni.cations LLC and the author of "Pandora's Locks: The Opening of the Great Lakes - St. Lawrence Seaway. " He's a former staff writer for the Muskegon Chronicle. O Bridge Magazine, reprinted with permission. Bridge Magazine, a publication of The Center for Michigan, produces independent, nonprofit public affairs journalismand is a partner with MLive. (c) 2012 MLive.com. All rights reserved. 10 B-15 2010-2012 r } POND WATER ANALYSIS WATERFORD MOTT HIGH SCHOOL ADVANCED PLACEMENT ENVIRONMENTAL SCIENCE At Waterford Mott High School the Advanced Placement Environmental Science class examines how to interact with our environment in a sustainable way. To see this first hand, our class went to Waterford Oaks to learn about how to take sample of the water and test it for various environmental quality indicators. The testing investigates the overall quality of the aquatic environment through monitoring toxic elements and conditions required to support life.. Our class tested the detention ponds that contain the runoff from Waterford Oaks' parking lot. There are series of four ponds, each of which acts as a natural filtration system for the water before it enters the Clinton River Watershed. The water comes from the parking lot into pond one. Water flows from each pond to the next through open bottom underground pipes. The particles in the water settle in each pond which acts as a natural filtration system allowing contaminants to be degraded by biological processes. POND 1: Pond number one is the initial source of remediation for the storm water detention pond system.There is significant algae growth in this pond due to the runoff from the parking lot. Surrounding Plant Life There are species of plants that have been planted surrounding the pond to help purify the water. Some of the species include: Purple Cone Flower, Variegated Dogwood, Tufted Hair Grass, Blue Flag Iris, Joe-Pye Weed, and Switch Grass. The benefits that come with the plants surrounding the ponds is that they decrease flooding of the POND 2: Detention pond number two features a drain pipe that transports water from pond #I to pond #2 where the water is further filtered by biotic and abiotic processes. ponds by acting as a buffer zone, decrease erosion, recharge groundwater, and improve the water quality. The plants do so by taking out certain contaminants present in the parking lot runoff which could cause problems for the wetland ecosystem. MQ PONDS 3 & 4: These ponds are often joined together, especially after rainfall. They are the final step in the system before the water is exits into Pontiac Creek wetland. 10 B-16 Then general trend observed in the detention pond system is that the results are often inconclusive or inconsistent. This could be a result of the tests not being sensitive enough to reliably read the levels of pollutants present or user error in performing the tests. For example, many tests fairly consistently show no presence of chemicals. Tests for iron have only produced two positive results: once in the spring of 2011 within pond two and once in pond three in the spring of 2012. Other tests, such as the coliform bacteria tests consistently come back as positive. Another element of interest that was tested was lead. Of the sixteen different readings performed in the past two years, only once was there a positive test for lead in the spring of 2011 at pond number two. This reading was surprising because legal steps in the last several decades have limited and banned the use of lead in products, most notably gasoline. This reading may not have been correct and had there been extra lead test Pond number one is where the water aG from the parking lot originally runs off - this has caused significant algae growth. kits available, a retest would have been appropriate. Qualitative examination of the environments surrounding the ponds show thriving wetland ecosystems with abundant plant and animal life. The riparian vegetation appears healthy and includes many plants both herbaceous and woody. Dissolved oxygen levels in all ponds have been within levels that are adequate for the support of life. The pH of a water freshwater environment should be below neutral (pH = 7). The pH readings did remain around pH 7 with most readings being slightly below. This is consistent with the ability of these ecosystems to support life. SPOTLIGHT: POND FOUR Pond four is the final stop for the parking lot runoff before it is released into the neighboring wetland system. The water at this point should have low levels of the pollutants present in the runoff. The wetland system at Waterford Oaks empties into the Pontiac Creek which is part of the Clinton River Watershed. To the right are selected result from the system. Complete results can be found on the following pages. 10 B-17 Fall 2010 TEST/OBSERVATIONS POND I POND 2 POND 3 POND 4 Precip. last 5 days Yes Yes Yes Yes Shade Percentage Less than 10% Less than 10% 50% 50% Riparian Vegetation Herbaceous Herbaceous Woody and Herbaceous Woody and Herbaceous Aquatic Vegetation Algae Algae Algae Algae Water Color Clear Brown Brown Brown Water Odor None None None None Surrounding Land Use Parking Lot Residential Residential Residential Point Source Pollution Parking Lot None None None Biotic Factors Birds, algae, frogs Vegetation, ducks Vegetation Vegetation, ducks Air Temperature 8.2°C 8.3°C 8.2°C 6.8'C Water Temperature 6.7 ° C 7.1 °C 5.3 ° C 5.01C Dissolved Oxygen 4.9 ppm 8.6 ppm 5.5 ppm 8.7 ppm Nitrate Inconclusive 0 0 0 pH 6.34 6.50 6.40 7.16 Phosphate 0.0 ppm Inconclusive 0.5 ppm 0.0 ppm Turbidity 7.0 NTU 8.4 NTU 9.8 NTU 9.1 NTU Chlorine (free) 0.00 ppm 0.50 ppm 0.05 ppm 0.05 ppm Chlorine (total) 4 ppm Inconclusive 0 ppm 0 ppm Copper 0.1 ppm 0.1 ppm 0.1 ppm 0.1 ppm Iron 0.0 ppm 0.0 ppm 0.0 ppm 0.0 ppm Hydrogen Sulfide 0.5 ppm 0.4 ppm 0.3 ppm 0.5 ppm Sulfate 0.0 ppm Inconclusive 0.0 ppm 0.0 ppm Chloride Inconclusive Inconclusive Inconclusive Inconclusive Nitrate Inconclusive Inconclusive Inconclusive Inconclusive Total Alkalinity Inconclusive 240 ppm 120 ppm Inconclusive Lead Negative NO TEST NO TEST Negative Bacteria Positive Coliform NO TEST NO TEST Positive Coliform Pesticide Negative NO TEST NO TEST Negative 10 B-18 Spring 2011 TEST/OBSERVATIONS POND I POND 2 POND 3 POND 4 Precip. last 5 days Yes Yes Yes Yes Shade Percentage Less than 10% Less than 10% 50% 50% Riparian Vegetation Herbaceous Herbaceous Woody and Herbaceous Woody and Herbaceous Aquatic Vegetation Algae Algae Algae Algae Water Color Clear Brown Clear Brown Water Odor None None None None Surrounding Land Use Parking Lot Residential Residential Residential Point Source Pollution Parking Lot None None None Biotic Factors Birds, frogs Vegetation, ducks, goose Vegetation Vegetation, ducks Air Temperature 21.3°C 20.3°C 18.9°C 18.7°C Water Temperature 19.7 ° C 19.1 ° C 18.41C 18.6 ° C Dissolved Oxygen 9.27 ppm 12.93 ppm 7.67 ppm 6.93 ppm Nitrate 0.4 ppm 0 0 0 pH 8.75 8.60 8.70 7.33 Phosphate 0.0 ppm 4.0 ppm 0.0 ppm <O. I ppm Turbidity 6.0 NTU 16.1 NTU 8.0 NTU 18.3 NTU Chlorine (free) 0.00 ppm 0.00 ppm 0.00 ppm 0.00 ppm Chlorine (total) 0.1 ppm 0.1 ppm 0,1 ppm 0 ppm Copper 0.0 ppm 0.0 ppm 0.0 ppm <O.1 ppm Iron 0.0 ppm 0.0 ppm 0.0 ppm 0.0 ppm Hydrogen Sulfide 0.3 ppm 0.3 ppm 0.3 ppm 0.0 ppm Sulfate 0-250 ppm 0 ppm 150 ppm 250 ppm Chloride 300 mg/L 500 mg/L 300 mg/L 500 mg/L Nitrate 0.00 ppm 0.00 ppm 0.00 ppm 0.00 ppm Total Alkalinity 180 ppm 240 ppm 240 ppm 120 ppm Lead Negative Positive Negative Negative Bacteria Positive Positive Positive Positive Coliform Pesticide Negative Negative Negative Negative 10 B-19 Fall 2011 TEST/OBSERVATIONS POND I POND 2 POND 3 POND 4 Precip. last 5 days Yes Yes Yes Yes Shade Percentage Less than 10% Less than 10% 50% 50% Riparian Vegetation Herbaceous Herbaceous Woody and Herbaceous Woody and Herbaceous Aquatic Vegetation Algae, Small plants Algae Algae Algae Water Color Clear Brown Brown Clear Water Odor None None None None Surrounding Land Use Parking Lot Residential Residential Residential Point Source Pollution Parking Lot None None None Biotic Factors Birds, algae, frogs Vegetation, ducks Vegetation Vegetation, ducks Air Temperature 4.5°C 5.4°C 5.7'C 5.7°C Water Temperature 11.0°C 8 0°C 4.9°C 5.1°0 Dissolved Oxygen 4.9 ppm 8.6 ppm 5.5 ppm 8.7 ppm Nitrate Inconclusive Inconclusive Inconclusive Inconclusive pH 7.0 6.50 6.50 6.50 Phosphate Inconclusive Inconclusive Inconclusive Inconclusive Turbidity NO TEST NO TEST NO TEST NO TEST Chlorine (free) 0.20 ppm 0.01 ppm Inconclusive Inconclusive Chlorine (total) Inconclusive 0.20 ppm 0 ppm 0 ppm Copper 0.0 ppm 0.0 ppm 0.05 ppm Inconclusive Iron 0.0 ppm 0.0 ppm 0.05 ppm 0.0 ppm Hydrogen Sulfide 0.5 ppm 0.3 ppm Inconclusive 0.3 ppm Sulfate 500 ppm 250 ppm 250 ppm Inconclusive Chloride Inconclusive Inconclusive Inconclusive Inconclusive Nitrate 0.10 ppm 0.20 ppm Inconclusive 0.20 ppm Total Alkalinity 120 ppm 120 ppm 500 ppm 120 ppm Lead Negative Negative Negative Negative Bacteria Positive Positive NO TEST Negative Pesticide Negative Negative NO TEST Negative 10 B-20 Spring 2012 TEST/OBSERVATIONS POND I POND 2 POND 3 POND 4 Precip. last 5 days Yes Yes Yes Yes Shade Percentage Less than 10% Less than 10% 50% 50% Riparian Vegetation Herbaceous Herbaceous Woody and Herbaceous Woody and Herbaceous Aquatic Vegetation Algae Algae Algae Algae Water Color Clear Brown Green Brown Water Odor Slight Slight Slight Slight Surrounding Land Use Parking Lot Residential Residential Residential Point Source Pollution Parking Lot None None None Biotic Factors Insects, muskrat Birds, grass, insects Grass, insects Birds, grasses, ducks Air Temperature 16.9°C 15.8°C 15.4°C 15.2°C Water Temperature 16.4 ° C 21.5 ° C 21.1 ° C 19.4 ° C Dissolved Oxygen 6.8 ppm 3.5 ppm 7.3 ppm 7.3 ppm Nitrate 0 2 0.2 0 pH 7.2 7.2 6.2 7.1 Phosphate 0.0 ppm 0.0 ppm 0.0 ppm 0.0 ppm Turbidity NO TEST NO TEST NO TEST NO TEST Chlorine (free) 0.00 ppm 0.20 ppm 0.05 ppm 0.05 ppm Chlorine (total) 0 ppm 0.20 ppm 0.20 ppm 0 ppm Copper 0.1 ppm 0.1 ppm 0.1 ppm 0.1 ppm Iron 0.00 ppm 0.00 ppm 0.05 ppm 0.00 ppm Hydrogen Sulfide 0.3 ppm 0.3 ppm 0.0 ppm 0.3 ppm Sulfate 0.25 ppm 0.25 ppm 0.0 ppm 0.0 ppm Chloride Inconclusive Inconclusive Inconclusive Inconclusive Nitrate Inconclusive 0.20 ppm Inconclusive Inconclusive Total Alkalinity 500 ppm 120 ppm 120 ppm <120 ppm Lead Negative Negative Negative Negative Bacteria Positive Positive Positive Positive Pesticide NO TEST Negative Negative NO TEST 10 B-21 Golf )urse Rates Comparison 9 Walk 9 Walk 9 Ride 9 Ride JR Walk JR Walk JR Ride JR Ride SR Walk SR Walk SR Ride SR Ride Course Name W/D W/E I W/D W/E W/D W/E W/D W/E W/D W/E W/D W/E Maple Lane Before 1 After 1 Sterling Heights 20 21 27 28 10 10 20 20 Sunny Brook Unttiil 1:00 No Special No Special No Special No Special Sterling Heights 18 18 26 26 15 Rates Rates 9 Rates 15.5 Rates Beach Woods 11.5 Res. 12.5 Res. 18.5 Res 7 Res. No Special No Special 7 Res Same Rates Southfield 14 Non 15 Non 21 Non Same 10 Non Rates Rates 10 Non 12.5 After Noon Blackheath No No No No 21 & under No Special No No M-F "55" No Special Roch Hills Walking Walking 20 20 Walking Walking 25 Rates Walking Walking 25 Rates 18 26 Copper Creek After 1 After 1 No Special No Special No Special No Special No Special No Special No Special No Special Farmington 13 is 15 19 is 20 Rates Rates Rates Rates Rates Rates Rates Rates Evergreen Hills Before 3 After Before 3 After Southfield 13 I 14.5 20 21.5 8 Noon 8 $7 More $7 More 8 Noon 8 $7 More $7 More Hampton No Special No Special No Special No Special Rochester 14 15 20 21 10 Rates 16 Rates 10 Rates 16 Rates Lincoln Hills Birmingham Phone Disconnected _ Normandy Oaks (non Member) After 11 After 11 Royal Oak Didn't like me asking questions 16 25 28 15 Jr Rates 24 15 Sr Rates 24 Pine Trace Not Not Not Troy 26 allowed 35 38 15 allowed 24 35 15 allowed 24 35 Rackham Before 2 Before 2 Huntington Woods 20 must be 18 holes 28 must be 18 holes 14 20 14 20 Royal Oak No Special No Special No Special No Special Royal Oak 18 21 27 30 15 Rates 22 Rates 15 Rates 22 Rates Sanctuary Troy Not able to obtain information Sylvan Glen Troy Not able to obtain information After 1 Jr After 1 Jr rates. After rates. After 4 free with 4 free with Red Oaks Golf 14 16 23 25 11 paying adult 18 paying adult 11 16 18 25 10 B-24 Proposed Banquet Services Schedule Timeline TASK RFP "Draft" Complete RFP "FINAL VERSION" out to BID Pre -Bid and Site Visit Tours RFP's Due Review and Scoring of RFPs Vendor Interviews Winning bidder(s) selected Contact Negotiations Complete To Parks Commission for APPROVAL To Planning & Building Comm. for APPROVAL To Finance Comm. for APPROVAL (fast track) To Full Board for FINAL APPROVAL Contract to begin 1/1/2016 COMPLETION DATE 09/12/12 10/03/12 10/10/12 10/18/12 10/24/12 10/31/12-11/2/12 11/7/12 11/14/12 11/28/12 12/4/12 12/6/12 12/12/12 10 B-25 Preliminary OverAll Schedule Catalpa Oaks Park Project '1 a 13 11 a 0 '1 7 '1 un 3 '12 n 10 '1 Dun 17 '1 Dun 4 '1 W T F M W T F M T W T F M T W T F M W T F M T W T F M T W T F M T W T F M T W T F ID 8 Task Name Duration Start Finish 1 ® ® ® Silt Fence Site Test Holes ,Survey & Staking 1 day 1 day 2 days Thu 5/3/12 Thu 5/3/12 Fri 5/11/12 Fri 5/11/12 Thu 5/17/11 Fri 5/18/12 2 3 4 El ® ® ® ® IEmerg. Vehicle Path/Culvert install Site Utilities CONCESSION BLDG. Excavate Bldg. Pad - Cut & Fil Dig & Pour Cone. Ftg's / Set Base Plates U/G Mach, Plumb, Elect 4 days:, 12 days'., 44 days 6 days 5 days, 3 days, Fri 5/18/12; Wed 5/23112 Thu 524/12: Fri 6/8112 Fri 6/1/12. Wed 8/1/12 Fri 6/1/12 Fri 6/8/12 Mon 6/11112: Fri 6/15112 Wed 6/13/121 Fri 6/15/12 5 6 7 8 9 10 ® Backfill & Compact 2 days. Thu 6114/12: Fri 6115/12 11 ® Install Ext. Masonry / Door Firms 5 days. Mon 6/18112 Fri 6/22112 12 ® Set Structural Steel & Roof Decking Rough In Mech, Plumb, Elect 3 days 7 days', Mon 625/12, Wed 6/27/12 Thu 621/12: Fri 629/12 13 14 ® Install Int. Cone. SOG & Ext. Stoops 4 days: Mon 827/121 Thu 8/30/12 15 ® Install Roofing &Insulation 3 days'. Tue 828/12: Thu 8/30/12 16 ® Install ceiling Finishes, Pt Walls & Ceilings 10 days Fri 9!7/12. Thu 9/20/12 17 Hang Doors/Hdwe.& Install Windows 4 days Fri 921/12 Wed 9/26/12 18 ® Set Mach Units, Plumb Fixt & Access. 5 days Fri 921/11 Thu 9127/12 19 ® Install Elect Fixt & Access. 5 days', Fri 921/12I Thu 9/27/12 20 IR Install Kitchen Fixt 6 days: Fri 921/121 Fri 928/12 21 ® Paint Floor 2 days'. Mon 10/1/12,, Tue 10/2/12 22 Install Finish Signage 1 day. Wed 10/3/12 Wed 10/3/12 23 MI PAVILLION 20 days Mon 6/4/12 Fri 6/29/12 24 ® Excavate Bldg. Pad - Cut & Fill 3 days, Mon 6/4/12, Wed 6/6/12 25 Dig & Pour Cone. Ftg's / Set Base Plates 1 day:, Thu 6/7/12, Thu 6/7/12 26 U/G Mach, Plumb, Elect 1 day: Fri 6/8/12', Fri 6/8/12 27 Backfill & Compact 1 day Mon 6/11112: Mon 6/11/12 28 Set Structural Steel & Roof Decking 3 days Tue 6112112 Thu 6/14/12 29 Rough In Mach, Plumb, Elect, 2 days Fri 6/15/12. Mon 6/18/12 30 Install Int. Cone. SOG 1 day Mon 827/12Mon 8/27/12 31 Install Roofing & Insulation 2 days' Tue 828/12. Wed 8/29/12 32 ® Paint (Prime & Finish) 3 days'. Fri 9(7/12', Tue 9/11/12 33 ® Install Mach, Plumb & Elect Fixtures 3 days', Tue 91111121: Thu 9/13/12 34 ® 'Rough Grade Play Areas 2 days Tue 821/12. Wed 8/22/12 35 ® Cut, Grade and Pour Cone. Walks @ Catalpa 5 days Mon 9/10/12. Fri 9/14/12 36 ® .Cut, Grade and Pour Cone. Walks @ Bldg's 5 days Tue 821112: Mon 8/27/12 37 :Install Parking Area Asphalt, Handicap & Blocks 3 days, Mon 9/17/12': Wed 9/19/12 38 r.q:Set Play Equipment 3 days Mon 9/3/121 Wed 9/5/12 39 r.q Fine Grade, Landscape & Seed @ All Areas 5 days- Mon 924/12 Fri 9/28/12 40 ® Punch List 5 days Tue 925/12: Mon 10/1/12 Task 501019MERMIM Rolled Up Milestone O Inactive Milestone Start -only C Split , , , , , , , , , , , , , , , , , Rolled Up Progress - Inactive Summary � Finish -only 7 Project: Oakland County- Catalpa Oak Milestone ♦ External Tasks Manual Task Progress Date: May 30, 2012 Summary Project Summary Duration -only .. Deadline ., Rolled Up Task External Milestone O Manual Summary Rollup Rolled Up Split Inactive Task O Manual Summary Bemco, Inc. Page 1 Project No. 2012.001 f__