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HomeMy WebLinkAboutAgendas/Packets - 2012.03.07 - 402202800 Watkins Lake Road . Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com QZAKLANDCOUNTYPARKS March 1, 2012 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. Oakland County Parks Lyon Oaks Club House 52221 Pontiac Trail Wixom, MI 48393 TIME ................................... Wednesday, March 7, 2012 9:00 a.m. PURPOSE ................................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. encil Gerald A. Fisher Chairman Executiu Officer John P. McCulloch Vice Chairman J. David VanderVeen Secretary Pecky D. Lewis, Jr. Next Meeting: Wednesday, April 4, 2012 Chairperson Emeritus Oakland County Parks Administration Building A. David Baumhart III Robert Kostin 'stine Long R. McGillivray 'tin Scott i. Wilson Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. a�nOE . R±: ItCommission Meeting d gecreado Oaldand County p you Oaks Club Douse 48393 Wixom, Michigan 52221 Pontiac Tr March �, 2012 9.00 A.M.presenterlPhone 1- Call Meeting to order 2. Roll Call Pledge of Allegiance eeting 3. Pledg 1 �012 Regular M February D 2 Regular Meeting Approval of Minutes: 15, 201- 4. February 5. Approval of Agenda 6. public Comme"ts G-Fisher/24s.514.9814 Action R V . Yalto 249.959.4603 K-Rohn 24�•g56-4606 Approval 4944 Approval Stencil 24g-858. G FisherfD• Approval Stencil G. Fisher/D. TATIONS' °nation 7 pRESEN st _ To Thant Commission for D A. Forgotten Harve moister for month ending g. CONSENT AGENDA al Entry Rem e"t Funds 3ourn aister for month ending Service Departm payment Reb A, lnteirlal 5erv� FM 04 FY 12); Ol13111.. ( FM 04, FY l2) ding 01 i 31 J 12 (xecutive Summary for month en Financial Statements E B. Month01y 31I12 (FM 04, FY 12) Monthly Average Compar'son Report C. dget Amendment D 1sT Quarter Financial Forecast� Write Off League outstanding Receivable E. National Bicycle O erations Services EG�Ag AGENDA e for Food & Beverage `Concession P 9. R 'oval of Lice" A. AFp 249.959.4617/1)- Stencil B Menghini Approval Stencil B Menghi"i(D. Approval 3. ph, 1pslD. Stencil Receive & File �4g-959.53191D. Stencil 3 Phelps " Receive & File B MenghilAVD- Stencil Receive &File P. CastonialD-Stencil Approval Oakland County Parks and Rc,eation Commission Meeting Lyon Oaks Club House 52221 Pontiac Trail, Wixom, Michigan 48393 March 7, 2012 9:00 A.M. AGENDA Action Required Presenter/Phone 4 1. Call Meeting to Order ------ G. Fisher/248.514.9814 2. Roll Call -----41 - 3. Pledge of Allegiance ------ " 4. Approval of Minutes: February 1, 2012 Regular Meeting Approval V. Valko 248.858.4603 February 15, 2012 Regular Meeting Approval K. Kohn 248.858.4606 5. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 6. Public Comments G. Fisher/D. Stencil 7. PRESENTATIONS: A. Forgotten Harvest — To Thank Commission for Donation 8. CONSENT AGENDA A. Internal Service Department Funds Journal Entry Register for month ending 01 /31 / 12 (FM 04, FY 12); Payment Register for month ending 01/31/12 (FM 04, FY 12) Approval B. Menghini 248.858.4617/1[). Stencil B. Monthly Financial Statements Executive Summary for month ending 01/31/12 (FM 04, FY 12) Approval B. Menghini/D. Stencil C. Monthly Average Comparison Report Receive & File J. Phelps/D. Stencil D. 1ST Quarter Financial Forecast/Budget Amendment Receive & File J. Phelps 248.858.5319/D. Stencil E. National Bicycle League Outstanding Receivable Write Off Receive & File B. Menghini/D. Stencil 9. REGULAR AGENDA A. Approval of License for Food & Beverage — Concession Operations Services Approval P. Castonia/D. Stencil B, Bird 24g.858.1726(D. Step "formational Stencil �. Donnellon 248.858.46261D. Banker Services Approval 248.858.4634 B W et' v- .rtion Bank 0914(S. Wells �'. Fields 248-$58• Installation Contract - Stencil C. parkFenci Oaks&Independence Approval 249.959-4616ID• Highland U date R. Stepp Center Operations P Approval WintI�ature e uest 46411".Fields. D• Lewis E. dj stmen1 R q Oaks 248.858- and Widget A J de endence J . Dunleavy A cement for Ir p Approval 7 Dunleavy lNl Donnellon E. Jody Bee Apiary License �' R. Stepp ent Show Mobile Approval F purchase of Replacobile Recreation (portable Stage) ` County Fair Assoc Contract Ant. endment Oakland dFile J Dunleavy /L Gee G• - Electrical ImprovementsReceive FY � Month 4 T. Fields F REPS 2012 2012, 10. ST� -•� &February Receive and File A Activity Repot January T. Fields (To be distributed at meeting•) File ualReP°� Receive and D. Stencil B. 2011 Recreation program Am' Receive andFile C. 2012 Recreation program Calendar D Executive Officer's Report Lunch) G. Fisher ( 20 Minute Break - G SESSION G Fisher 1l. COMMISSIONI5TAFV FLANN� D B1�sINEss following meeting. 12.0E-- -" `-- EW BUsm1E55 CountiS' paxk immediately 13. N yaks 70�ENT 20 minutes) of Lyon 14. 'roux (appxox• NpTE: Paxk MI 48328 at Watkins Lake Road, Waterford, April 20I2 a om, 2804 on Wednesday Meetin„ Ro m• mission eetng� � a' ecrea Next NIiparks & tion Com R MEETING MINUTES OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 1, 2012 Chairman Fisher called the meeting to order at 9:07 a.m. in the Commission Room of the Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, A. David Baumhart, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT: None ALSO PRESENT: Parks and Recreation Oakland County Facilities Management Oakland County Fiscal Services Oakland County Business Roundtable Barton Malow APPROVAL OF AGENDA: Daniel J. Stencil, Executive Officer Sue Wells, Administrator -Parks & Rec. Operations Zach Crane, Architectural Engineer Brittany Bird, Natural Resources Planner Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Donna Folland, Project Advisor Larry Gee, Chief -Park Ops & Maint. S. District Karen Kohn, Administrative Services Jon Noyes, Supervisor-P & R Planning Melissa Prowse, Business Development Rep. Desiree Stanfield, Supervisor -Communications & Mrktg. Art Holdsworth, Director of Facilities Management Michael Hughson, Property Management Specialist Jeff Phelps, Fiscal Services Supervisor Jennifer Radcliff Duane McDevitt Noreen Keating Moved by Mr. Wilson, supported by Mr. Scott to approve the agenda with the following amendment: add item 9 J — Second OCPR Meeting — February 15, 2012. AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Kostin, supported by Mr. Lewis to move the approval of the minutes from the OCPRC Regular Meeting of January 11, 2012, to the end of the agenda. AYES: Fisher, McCulloch, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (9) 4-1 (Commission Meeting, February 1, 2012) NAYS: (0) Motion carried on a voice vote. INTRODUCTION — INTERN BRIDGET BROWN: Chief of Park Operations and Maintenance Jim Dunleavy introduced the new Parks and Recreation Intern Bridget Brown. She is currently a senior at Central Michigan University, pursuing her degree in Recreation, Parks, and Leisure Services with a minor in Event Management. She will be working with Park Operations and Maintenance and also with Recreation Services. Her primary focus will be on budget and special events. PUBLIC COMMENT: There were no questions or comments received. CONSENT AGENDA: Moved by Mr. McGillivray, supported by Mr. Scott to approve all items under the Consent Agenda as follows: Internal Service Funds Journal Voucher Register for Month Ending 12/30/11 (FM03, FY 2012); Oak Management, Inc. Credit for Services Rendered Register FM 1, 2 &3 FY 2012 Payment Register for Month Ending 12/30/11 (FM02, FY 2012); Monthly Financial Statement Executive Summary for Month ending 12/30/11 (FM 3, FY 2012); AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 2012 APPRECIATION DAYS: Sue Wells, Manager of Parks & Recreation, presented the list of the Oakland County Parks and Recreation 2012 Appreciation Days, which are days the general public may utilize the parks at no charge. This is the 51h year for this program. Moved by Mr. VanderVeen, supported by Mrs. Long to approve free entry to the general public into the Oakland County Parks on Veteran's Day -Sunday, November 11, 2012, Thanksgiving Day -Thursday, November 22, 2012 and on Christmas Day -Tuesday, December 25, 2012 (Dog Parks Only). AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 2012 RECREATION ASSISTANCE PARTNERSHIP PROGRAM (RAPP): Terry Fields, Chief -Recreation Program Services presented a request for the continuation of the support for the Recreation Assistance Partnership Program (RAPP). RAPP is a program that provides more recreation programs and opportunities to communities and underserved populations. In 2012, it is 4-2 (Commission Meeting, February 1, 2012) proposed to offer outreach, programming, bus transportation, program scholarships and community and recreation collaborations. This request is for $40,000 for outreach; $60,000 for bus transportation; $10,000 for program scholarships; $20,000 for community collaborations; and $20,000 for recreation collaborations for a total of $150,000. This is the same funding level as last year. Moved by Mr. Lewis, supported by Mr. Wilson to approve the continuation of the support for the Recreation Assistance Partnership Program and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Department in the amount of $150,000. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. OAKLAND COUNTY MARKET — MANAGEMENT TRANSFER OPPORTUNITY: Staff made a presentation updating the Commission on the Oakland County Market and also provided a copy of the revised Business Plan. Staff is requesting the Commission authorize the transfer of management of this facility from Facilities Maintenance and Operations to the Oakland County Parks and Recreation Commission. This transfer request is a result of the retirement of the Market Master and alignment with the OCPRC mission, and also will provide new and unique opportunities for reaching county residents to provide educational and program activities. Staff requested Commission's approval of the transfer of the Oakland County Market facility effective June 1, 2012. Moved by Mr. McCulloch, supported by Mr. Wilson to approve the following resolution authorizing the transfer of management of the Oakland County Market from Facilities Maintenance and Operations to the Oakland County Parks and Recreation Commission effective June 1, 2012. WHEREAS, acting pursuant to 1923 P.A. 60, as amended by 1952 P.A. 131, the Oakland County Board of Commissioners established the Oakland County Market; and WHEREAS, upon the adoption of the Optional Unified Form of County Government Act, 1973 P.A. 139, (Act 139) pursuant to Section 13 of Act 139, the Oakland County Market operation was placed under the operational control of the County Executive, Department of Facilities Management, Facilities Maintenance & Operations (FM&O) Division and WHEREAS, acting under the authority of 2009 Public Act 158, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #09328 authorizing the establishment of the Oakland County Flea Market with said market being placed under the control of the County Executive pursuant to MCL 46.193(2); and WHEREAS, under the authority of 1965 P.A. 261, the Oakland County Board of Commissioners established the Oakland County Parks and Recreation Commission (OCPRC), with said Commission being under the general control of the Board of Commissioners; and WHEREAS, Section 8 of 1965 P.A. 261, MCL 46.358, grants the OCPRC the authority, in the name of the County, to acquire property by agreement for public parks, preserves and recreation centers; and WHEREAS, the County Executive and the OCPRC believe that consolidation of the operation and control of both the Market and the Flea Market (hereinafter "County Market") under the management of the OCPRC presents Oakland County with the opportunity to provide cost-effective, long-term sustainability for the County Market while also providing a unique opportunity for the continued growth 4-3 (Commission Meeting, February 1, 2012) and development of the County Market as part of a comprehensive recreation, conservation and agricultural preservation program; and WHEREAS, the operation and management of the County Market aligns with all aspects of the OCPRC mission statement by encouraging healthy lifestyles, supporting economic prosperity, and promoting the protection of natural resources, while at the same time providing high quality recreational experiences; and WHEREAS, in order to further the development of this unique recreational, economic, conservation and preservation opportunity, the County Executive has offered to transfer to the OCPRC his functions under MCL 46.193(2) in regard to the County Market; and WHEREAS, under Section 14 of Act 139, MCL 45.564(a), upon a majority vote of the board of commissioners and the affirmative recommendation of the elected county executive, and following a public hearing, the board of commissioners may transfer the function of operating the County Market from the County Executive to the OCPRC; and WHEREAS, OCPRC, on behalf of the County, will be entitled to receive in support of market operations 100% of all County Market revenues and will be responsible for all future maintenance and improvements to the County Market building/structures, both inside and out, including the parking lot; and WHEREAS, as with other county operations, FM&O will bill the OCPRC for utility costs and charges for requested maintenance services; and WHEREAS, as part of the consideration for the OCPRC requesting the transfer of administrative control and responsibility for the County Market, FM&O will continue to provide budgeted maintenance and grounds work at the County Market facility located at 2350 Pontiac Lake Road, Waterford, Michigan, at no charge to OCPRC, for the remainder of FY2012; and WHEREAS, FM&O and OCPRC will collaborate on grounds, snow plowing and other maintenance services for other properties, particularly where FM&O and OCPRC properties are adjacent. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests that the Oakland County Board of Commissioners approve the transfer of management of the Oakland County Market from the County Executive, Department of Facilities Management to the Oakland County Parks and Recreation Commission effective June 1, 2012. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. CATALPA OAKS GENERAL CONTRATOR BID AWARD: Staff requested this item be removed from the agenda until the next Commission meeting to provide the Manager of Purchasing time for additional evaluation of the bids received. BOAT DOCK REPLACEMENTS — ADDISON OAKS AND GROVELAND OAKS: Staff advised the Commission that, due to the normal aging and wear and tear, the boat docks at Addison Oaks and Groveland Oaks are in need of replacement. After reviewing the bids which include the removal of the old docks, the materials for the new docks, and installation, staff recommended the Commission approve the project. This project is in conjunction with the Recreation Passport Grant Program the Commission approved in January. 4-4 (Commission Meeting, February 1, 2012) Moved by Mrs. Long, supported by Mr. Scott, to award a contract for the removal, installation and purchase of the Addison and Groveland Oaks Replacement Boat Docks to Max Docks Company, in the amount of $157,443.64, including contingency, and to transfer the $157,443.64 from the FY2012 Capital Improvement Plan Contingency to a new CIP Project for each park, without expending the original FY2012 Maintenance & Operations Budget of $50,000. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. WATERPARK WATER -SLIDE DEMOLITION & REMOVAL CONTRACT—WATERFORD OAKS: After a structural analysis was performed on the Slidewinder Water -Slide at Waterford Oaks, which was built in 1982, it was determined that it needs to be removed. Several bids were received for the demolition of this structure; however, there was a discrepancy with the two low bids of almost 50 percent. As a result, staff requested Purchasing prepare a post bid questionnaire for further analysis of the bid information. The estimated cost for this project is under the $100,000 threshold, so staff will issue the contract to the lowest qualified bidder. Moved by Mr. McCulloch, supported by Mr. Wilson, to authorize the staff to issue a contract for the demolition and removal of the Waterford Oaks water -slide to one of the two entities that will be the lowest responsible bidder, with the understanding that, if there is a major discrepancy with both of them, that staff will bring this item back to the Commission. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 2012 FEES & CHARGES: Staff presented a proposal to the Commission for the recommended changes to the Oakland County Parks and Recreation Fees and Charges for 2012. After discussion, the Commission directed staff to add an additional increase to the proposed fees as follows: $1.00 for 9 Holes of Golf $2.00 for 18 Holes of Golf $1.00 for Golf Carts Moved by Mr. McCulloch, supported by Mr. Kostin to approve the recommended Oakland County Parks and Recreation Fees and Charges for 2012 plus an additional $1.00 for 9 holes of golf, $2.00 for 18 holes of golf and $1.00 for golf carts. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 4-5 (Commission Meeting, February 1, 2012) RESOLUTION -PROPOSED DONATION TO FORGOTTEN HARVEST: Moved by Mrs. Long, supported by Mr. Scott to approve the following resolution in support of the donation of 15 refrigeration units to Forgotten Harvest: WHEREAS, the Oakland County Parks and Recreation Commission partnered with Oakland County Facilities Maintenance and Operations (FM&O) to secure a grant to support the replacement of several refrigeration units; and WHEREAS, the Oakland County Parks and Recreation Commission has 15 refrigeration units targeted for removal and replacement as part of an energy efficiency audit; and WHEREAS, OCPR staff contacted Oakland County Purchasing, Fiscal Services, FM&O, and Corporation Counsel to consider alternatives regarding the disposal of the units; and WHEREAS Forgotten Harvest, an Oakland County -based food rescue organization, has expressed interest in all 15 of the units; and WHEREAS, the Oakland County Parks and Recreation Commission is exploring a partnership with Forgotten Harvest, a non-profit organization, to expand the donation of perishable food to needy residents of Southeast Michigan, including: • Maximize the amount of produce grown at Springfield Oaks Community Service Garden while reducing OCPR costs; • Create opportunities for food donation from the Waterford Oaks Greenhouse Community Garden • Encourage the donation of food from OCPR vendors including Oak Management and future concessionaires • Encourage the donation of food from vendors at the Oakland County Farmers Market; and WHEREAS, this effort supports the Oakland County Parks and Recreation Commission's mission to promote healthy lifestyles while promoting awareness of the OCPR brand in supporting quality of life; and WHEREAS, Forgotten Harvest would assume the responsibility of removing the refrigeration units at no cost to the Oakland County Parks and Recreation Commission; and WHEREAS, Forgotten Harvest is working with local businesses and trade schools to recondition the units for use in food rescue programs; and WHEREAS, this donation could assist with expanding the capacity of Forgotten Harvest to utilize the full value of the partnership with the Oakland County Parks and Recreation Commission and Oakland County Community Corrections, by improving the capability of local food distribution centers to refrigerate perishable items; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners approves the donation. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommend the Oakland County Board of Commissioners approve and authorize the donation of 15 refrigeration units to Forgotten Harvest. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. 4-6 (Commission Meeting, February 1, 2012) WATERFORD OAKS MASTER PLAN CONCEPT: Project Advisor Donna Folland provided an update to the Commission on the status of the Waterford Oaks Master Plan. Staff requested the Commission grant conceptual approval of the draft of the Waterford Oaks Master Plan and also authorization to seek public comment on the Master Plan. Staff is continuing to work on the development of the 5-Year Parks and Recreation Master Plan and the Red Oaks Master Plan. Moved by Mr. Lewis, supported by Mr. Scott to grant conceptual approval of the Waterford Oaks Master Plan, thereby allowing staff to commence public comment on the Master Plan facility concepts. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. SECOND REGULAR OCPRC MEETING — FEBRUARY 15, 2012: Moved by Mr. Wilson, supported by Mr. McCulloch, to authorize an additional regular Oakland County Parks and Recreation Commission meeting on Wednesday, February 15, 2012, at 10:00 a.m. at the Oakland County Parks and Recreation Administration Building. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Kostin, Lewis, Long, McGillivray, Scott, Wilson (10) NAYS: (0) Motion carried on a voice vote. PLANNING/NATURAL RESOURCES/CIP/MAJOR MAINTENANCE PROJECT UPDATES: Parks Facilities Maintenance & Development Chief Mike Donnellon provided the Commission with an update on the Capital Improvements Projects showing adjustments to maintenance projects, projects carried over from the last fiscal year and current projects. Natural Resources Planner Brittany Bird provided the Commission with updates on the managed deer hunt, archery hunts, meeting with the MDNR, and the donation of the venison meat from the managed deer hunts to the food banks. Mr. Kostin commended staff for its efforts to make hunting safe. OCPR far exceeds the minimum safety requirements of what is expected anywhere in the state; the Commission should feel comfortable with the efforts of the staff and the Sheriff's Office. Parks and Recreation Planning Supervisor Jon Noyes updated the Commission on the green initiatives activities, awareness and accountability, making processes participatory with the community at large, low cost rotating exhibits, the focus on natural resources, a partnership with the Audubon, and partnering with the HCMA and the State of Michigan on directional signs using shared resources. 4-7 (Commission Meeting, February 1, 2012) 2011 CAMPGROUND YEAR-END REPORT: Parks Supervisor Boyd Brokenshaw made a presentation on the campground operations at Addison Oaks and Groveland Oaks County Parks. This presentation included historical timelines of the park activities and special events as well as current uses and various group activities. He also showed patron uses by zip codes identifying areas people travel from to stay at the Oakland County Parks. This report was received and filed. EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: The Activity Reports for January and February 2012 will be distributed at the March OCPRC meeting. The Food & Beverage Committee invited the Commission and staff to join them to sample the food of a prospective vendor located at the Courthouse and Oakland Intermediate Schools. The MRPA Conference is scheduled for Feb. 7-10, 2012 in Dearborn. The Placemaking Breakfast on Thursday morning will be when L. Brooks Patterson receives his award for 2011 Local Elected Government Official. Commissioner John McCulloch, Executive Officer Daniel Stencil and Parks Facilities Maintenance & Development Chief Mike Donnellon will participate in a Michigan Association of Counties regarding the CAMS program. A meeting has been scheduled with MDNR Director Rodney Stokes to discuss collaboration between MDNR and OCPR. Commissioner Eric Wilson was reappointed to the Road Commission for Oakland County Board for another term. Photographs of OCPR will appear on the 2012 Yellow Book cover which will be distributed in March. APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mr. Lewis to approve the minutes of the Regular Meeting of January 11, 2012 with the following changes: WATERFORD OAKS MASTER PLAN AND 5-YEAR RECREATION PLAN 2012-2016: add - A request for Commission approval of the Master Plan will be placed on the next agenda. AYES: Fisher, McCulloch, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (9) NAYS: (0) Motion carried on a voice vote. OLD BUSINESS: There was no old business to address. (Commission Meeting, February 1, 2012) NEW BUSINESS: - In response to a question from Mr. Kostin regarding clarification on what changes would be made with the Oak Management contract, Executive Officer Dan Stencil explained the changes associated with the campgrounds and waterparks with concessions and vending. - Mr. VanderVeen announced that due to the lack of cooperation from Mother Nature the Fire & Ice Festival has been postponed until the last weekend in February. ADJOURNMENT: Meeting adjourned at 11:38 a.m. J. David VanderVeen, Secretary Vicky Valko, Recording Secretary 4-9 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 15, 2012 Chairman Fisher called the meeting to order at 10:03 a.m. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, A. David Baumhart III, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Eric Wilson MISSION MEMBERS ABSENT WITH NOTICE: Robert Kostin, John Scott ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Purchasing OC Corporation Counsel Barton Malow Design APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager, P & R Operations Mike Donnellon, Chief -Parks Fac., Maint. & Develop. Terry Fields, Chief - Recreation Programs & Services Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Larry Gee, Chief, Parks Ops. & Maint. — S. District Jon Noyes, Supervisor - Planning Karen Kohn, Supervisor — Administrative Services Desiree Stanfield, Communications and Mkting Supervisor Zach Crane, Architectural Engineer Brittany Bird, Natural Resources Planner Phil Castonia, Business Development Representative Jeff Phelps, Supervisor II Ed Tucker, Buyer Jody Hall, Assistant Corporation Counsel Duane McDevitt, Director, Professional Services Moved by Mr. Wilson, supported by Mr. Baumhart to approve the agenda as presented. AYES: Baumhart, Fisher, Lewis, Long, McCulloch, McGillivray, VanderVeen, Wilson (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions or comments from the public. CATALPA OAKS GENERAL CONTRACTOR BID AWARD: Chief of Parks Facilities Maintenance and Development Mike Donnellon provided a brief update on the bid review/evaluation process for the Catalpa Oaks Phase I Development Project and recommended the contract be awarded to the lowest qualified bidder, Bernco, Inc., for the Base Bid #1, Alternate 2-A, and Alternate 3-A in the amount of $998,700, plus a five percent contingency of $49,935, for a total approved amount of $1, 048, 635. 4-10 (Commission Meeting, February 15, 2012) Moved by Mr. Wilson, supported by Mr. McGillivray to award the contract for the Phase I Development Project at Catalpa Oaks to the lowest qualified vendor, Bernco, Inc., for the Base Bid #1, Alternate 2-A, and Alternate 3-A in the amount of $998,700, plus a five percent contingency of $49,935, for a total approved amount of $1,048,635. AYES: Baumhart, Fisher, Lewis, Long, McCulloch, McGillivray, VanderVeen, Wilson (8) NAYS: (0) Motion carried on a voice vote. Groundbreaking for the project has been scheduled for Friday, April 6 in conjunction with the annual Marshmallow Drop at the park. The groundbreaking ceremony will begin at 10 a.m., followed by the special event. August 1 is the target date for substantial completion of the project. FOOD AND BEVERAGE LEASE MODIFICATION — OAK MANAGEMENT CORP.: Staff provided a brief review of the Request For Proposal process for the concession portion of the food and beverage operations at the parks, which includes Red Oaks and Waterford Oaks waterparks, Addison Oaks and Groveland Oaks campgrounds, and Springfield Oaks Golf Course. Staff will send out an RFP for catering services that will go into effect in 2013. The RFP for banquet services is expected to go out late this year, but the lease for that portion of the food and beverage operations will run through the current expiration date of December 31, 2015. A contract for the concession services will be presented at the March 7 Commission meeting for approval. Staff requested Commission approval of a resolution to amend the lease with Oak Management Corp., modifying it by eliminating the concessions at the waterparks, campgrounds and Springfield Oaks Golf Course; discontinuing all catering services except at Addison Oaks Conference Center, Glen Oaks Golf Course, Lyon Oaks Golf Course, and White Lake Oaks Golf Course; plus eliminating all vending services. Discussion followed on recommended clarification of language in the resolution, including elimination of the fifth "Whereas." Moved by Mr. McCulloch, supported by Mr. Wilson to adopt the following resolution in support of the Second Amendment to the Lease with E. A. Fuller Oak Management Corporation, delegating authority to Chairman Fisher to work with Oakland County Corporation Counsel on clarification of the language: WHEREAS the County and E.A. Fuller Oak Management Corporation ("Oak Management') entered into a Lease dated December 14, 2006 (MR #06245) and amended January 1, 2008 ("Lease") for food and beverage services for Oakland County Parks and Recreation Commission ("OCPR") facilities; and WHEREAS the Lease will expire on December 31, 2015; and WHEREAS in August 2011 Oak Management requested that the County release a request for proposal for some of the food and beverage services provided to OCPRC under the Lease; and 4-11 (Commission Meeting, February 15, 2012) WHEREAS OCPRC, through the County Purchasing Division, released a request for proposal in December 2011 for food and beverage services at the following OCPRC facilities: Addison Oaks Concession Stand Springfield Oaks Golf Clubhouse Waterford Oaks Waterpark Concession Stand Red Oaks Wave Waterpark Concession Stand Groveland Oaks Concession Stand; and WHEREAS the Lease between the Countyand Oak Management must be amended to eliminate the food and beverage services at the above -listed OCPRC facilities; and WHEREAS on January 1, 2013, Oak Management and OCPRC desire to discontinue catering services to all OCPRC facilities under the Lease, except for Addison Oaks Conference Center, White Lake Oaks, Lyon Oaks Golf Clubhouse, and Glen Oaks Golf Clubhouse; and WHEREAS OCPRC, through the County Purchasing Division, will release a request for proposal in the second or third quarter of 2012 for catering services at all OCPRC facilities, except Addison Oaks Conference Center, White Lake Oaks, Lyon Oaks Golf Clubhouse, and Glen Oaks Golf Clubhouse; and WHEREAS Oak Management and OCPRC desire to discontinue vending services to all OCPRC facilities under the Lease upon execution of the Second Amendment; and WHEREAS Oak Management and OCPRC desire to amend the Lease as set forth in the attached Second Amendment; and WHEREAS the Oakland County Parks and Recreation Commission and the Department of Corporation Counsel have prepared and reviewed all necessary documents related to the attached Second Amendment. NOW THEREFORE BE IT RESOLVED that by this Resolution, the Oakland County Parks and Recreation Commission hereby approves and authorizes the attached Second Amendment to the Lease between the County of Oakland and E.A. Fuller Oak Management Corporation; and BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Second Amendment to the Lease and all other related documents between the County of Oakland and E.A. Fuller Oak Management Corporation. AYES: Baumhart, Fisher, Lewis, Long, McCulloch, McGillivray, VanderVeen, Wilson (8) NAYS: (0) Motion carried on a voice vote. COMMISSION GOALS AND OBJECTIVES — FOR FY 2013 PROPOSED BUDGET: Staff distributed a handout with updated information on the Strategic Master Plan, highlighting the economic changes since the Plan was adopted in 2008, along with the directed actions to reduce costs, increase revenue, expand participation, build in safeguards, and prioritize based on effectiveness. Additional information included the challenges faced with unclear objectives, directives that are in conflict with one 4-12 (Commission Meeting, February 15, 2012) another, and how to move forward with efficiencies without sacrificing the mission of the organization. An additional piece was distributed to the Commission outlining a process for providing direction by identifying broad priorities, staff implementation, and setting organizational objectives with annual targets. It will be used in conjunction with the executive summary from the 2010 community survey conducted by Leisure Vision Inc. After discussion, planning time was set for Wednesday, March 7 following the regular meeting. The meeting is scheduled to be held at the Lyon Oaks Clubhouse; it will be followed by a 1 % to 2 hour planning session, then a brief tour. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's report filed in the agenda, the following information was noted: ---Staff met with Vice Chairman McCulloch to review the fees and charges approved at the February 1 Commission meeting, clarifying the already recommended increases in addition to the approved increases. Staff will provide updated information on the fees at the March 7 meeting in addition to projected revenues from the recommended increase compared to budgeted revenues. --- Communications and Marketing Supervisor Desiree Stanfield and her staff were commended for attaining front cover photo coverage of the 2012 Yellow Book, which will have a distribution of over 1 million copies throughout the region. Estimated in -kind value of the cover photo is $20,000. ---Staff has been approached by a Wayne State University graduate student requesting permission to place a live trap at Glen Oaks and Waterford Oaks to put radio band collars on coyotes for a study of the animals in the region. Staff will be working with Corporation Counsel to assist with permit and insurance issues. ---Parks Commission received the 2012 Michigan Recreation and Park Association's Park Design Award for the Paradise Peninsula Playground at Waterford Oaks. The award will be presented at the Commission's March 7 meeting. OLD BUSINESS: None NEW BUSINESS: Vice Chairman McCulloch inquired about an update on the greenhouse at its operations, including whether or not there has been any dialogue with Forgotten Harvest. Staff will be making a presentation at the March 7 meeting, including pending interest with Forgotten Harvest at both the greenhouse and Springfield community garden. The next Commission meeting will be 9:00 a.m. on Wednesday, March 7 at the Lyon Oaks Clubhouse. The meeting will include a strategic planning session and brief park tour. Meeting was adjourned at 10:59 a.m. J. David VanderVeen, Secretary Karen S. Kohn CAP -OM, Recording Secretary 4-13 Item 7 A Presentations: Forgotten Harvest —To thank Commission for Donation of Refrigerators ro�-10KLANDCOUNTYPARKS Find us onfacebook.com/ocparks OAKLAND COUNTYPARKS & RECREATION COMMISSION AGENDA :i k i �3� S S r S t 1;l �.. To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: February 29, 2012 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 8. A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register: January, 2012 (FM 4, FY 2012) $647,581.61 * Voucher Payment Register: January, 2012 (FM 4, FY 2012) 336,320.57 TOTAL $983,902.18 * Back-up information is available for review. 8. B. MONTHLY FINANCIAL STATEMENTS January, 2012 (FM 4, FY 2012) 8 A-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MONTHLY FINANCIAL STATEMENTS EXECUTIVE SUMMARY FM 4, FY 2012 (FOR MONTH ENDING 1/31/12) FY 2012 (OVER), UNDER OPERATING BUDGET - Section A BUDGET YEAR TO DATE BUDGET Operating Revenue $23,107,000.00 $7,014,249.80 $16,092,750.20 Operating Expense $23,107,000.00 $5,066,001.93 $18,040,998.07 REVENUE OVER/(UNDER) EXPENSES $0.00 $1,948,247.87 ($1,948,247.87) FY 2012 Operating Stabilization Fund earmark $5,750,000 (25% of $23,107,000) FY 2012 to FY 2014 CAPITAL IMPROVEMENT PROGRAM ESTIMATED BUDGET PLAN - Section B PROJECT COST TOTAL $13,280, 017.00 'Includes prior fiscal years carry over expenses of $642,835.85 FY 2012 Capital Stabilization Fund earmark $7,000,000 % OF BUDGET 30.4% 21.9% PROJECT TO DATE EXPENSE PROJECT % OF PAYMENTS* BALANCE BUDGET $734,729.13 $12,545,287.87 5.5% YEAR TO DATE CAPITAL EQUIPMENT BUDGET PLAN - FY 2012 EXPENSE Section C BUDGET PAYMENTS TOTAL $116,000.00 $9,710.00 (OVER), UNDER % OF BUDGET BUDGET $106,290.00 8.4% 8 B — 1 SUMMARY of Sections A, B, and C OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 4, FY 2012 (FOR MONTH ENDING 1/31/12) 2012 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,684,000.00 $6,344,531.18 $5,339,468.82 54.3% Other 255,525.00 (97,475.58) 353,000.58 -38.1% GLEN OAKS GOLF COURSE 986,540.00 102,495.51 884,044.49 10.4% LYON OAKS GOLF COURSE 1,167,000.00 129,642.69 1,037,357.31 11.1% RED OAKS GOLF COURSE 381,500.00 23,746.43 357,753.57 6.2% SPRINGFIELD OAKS GOLF COURSE 743,174.00 48,563.27 694,610.73 6.5% WHITE LAKE OAKS GOLF COURSE 834,503.00 70,601.01 763,901.99 8.5% INDEPENDENCE OAKS NATURE CENTER 32,300.00 10,106.47 22,193.53 31.3% ADDISON OAKS 423,580.00 79,548.44 344,031.56 18.8% ADDISON OAKS CONFERENCE CENTER 124,000.00 26,595.44 97,404.56 21.4% GROVELAND OAKS 695,152.00 16,538.06 678,613.94 2.4% HIGHLAND OAKS 3,000.00 0.00 3,000.00 0.0% INDEPENDENCE OAKS 285,388.00 45,255.53 240,132.47 15.9% LYON OAKS 92,900.00 26,423.00 66,477.00 28.4% ORION OAKS 104,500.00 31,211.00 73,289.00 29.9% RED OAKS DOG PARK 47,000.00 10,298.00 36,702.00 21.9% ROSE OAKS 2,000.00 0.00 2,000.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 71,319.00 39,280.16 32,038.84 55.1% WATERFORD OAKS ACTIVITY CENTER/PARK 50,629.00 18,872.41 31,756.59 37.3% RECREATION PROGRAMS & SERVICES 227,665.00 53,344.50 174,320.50 23.4% CATALPA OAKS 10,000.00 0.00 10,000.00 0.0% RED OAKS WATERPARK 992,750,00 26,457.68 966,292.32 2.7% WATERFORD OAKS BMX COMPLEX 21,475.00 1,234.00 20,241.00 5.7% WATERFORD OAKS TOBOGGAN COMPLEX 5,000.00 550.00 4,450.00 11.0% WATERFORD OAKS WATERPARK 734,400.00 6,430.60 727,969.40 0.9% NON -OPERATING PLANNED USE OF BALANCE 3,131,700.00 0.00 3,131,700.00 N/A TOTAL REVENUE $23,107,000.00 $7,014,249.80 $16,092,750.20 30.4% EXPENSES ADMINISTRATIVE SERVICES $5,427,313.00 $1,432,151.90 $3,995,161.10 26.4% FISCAL SERVICES ADMINISTRATION 166,079.00 43,153.13 122,925.87 26.0% FISCAL SERVICES PARKS & REC 265,694.00 70,441.93 195,252.07 26.5% GLEN OAKS GOLF COURSE 1,023,139.00 276,068.57 747,070.43 27.0% LYON OAKS GOLF COURSE 1,838,709.00 380,309.55 1,458,399.45 20.7% RED OAKS GOLF COURSE 651,735.00 151,127.04 500,607.96 23.2% SPRINGFIELD OAKS GOLF COURSE 824,646.00 164,954.44 659,691.56 20.0% WHITE LAKE OAKS GOLF COURSE 971,112.00 221,839.32 749,272.68 22.8% INDEPENDENCE OAKS NATURE CENTER 234,400.00 117,930.57 116,469.43 50.3% ADDISON OAKS 1,318,780.00 343,774.36 975,005.64 26.1% ADDISON OAKS CONFERENCE CENTER 219,890.00 39,509.05 180,380.95 18.0% GROVELAND OAKS 1,201,577.00 203,433.45 998,143.55 16.9% HIGHLAND OAKS 68,906.00 9,998.32 58,907.68 14.5% INDEPENDENCE OAKS 921,846.00 233,527.41 688,318.59 25.3% LYON OAKS 306,262.00 94,107.66 212,154.34 30.7% ORION OAKS 176,142.00 33,981.75 142,160.25 19.3% RED OAKS DOG PARK 120,893.00 19,830.00 101,063.00 16.4% ROSE OAKS 58,891.00 12,006.12 46,884.88 20.4% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 393,347.00 79,029.26 314,317.74 20.1% WATERFORD OAKS ACTIVITY CENTER/PARK 754,694.00 137,480.29 617,213.71 18.2% RECREATION PROGRAMS & SERVICES 1,162,172.00 235,270.27 926,901.73 20.2% CATALPA OAKS 137,309.00 9,521.87 127,787.13 6.9% RED OAKS WATERPARK 1,256,974.00 147,804.48 1,109,169.52 11.8% WATERFORD OAKS BMX COMPLEX 65,212.00 8,066.42 57,145.58 12.4% WATERFORD OAKS TOBOGGAN COMPLEX 182,340.00 49,991.91 132,348.09 27.4% WATERFORD OAKS WATERPARK 1,032,458.00 151,577.76 880,880.24 14.7% FACILITIES & MAINTENANCE 1,238,080.00 316,297.35 921,782.65 25.5% CONTINGENCY/INTERNAL SERVICE CHARGES* 1,088,400.00 82,817.75 1,005,582.25 N/A TOTAL EXPENSES $23,107,005.00 $5,066,001.93 $18,040,998.07 21.9% REVENUE OVER/(UNDER) EXPENSES $0.00 $1,948,247.87 ($1,948,247.87) 2012 2011 2010 2009 ACTUAL REVENUE TO DATE: 30.4% 30.2% 30.2% 37.1% BUDGET BALANCE: 69.6% 69.8% 69.8% 62.9% ACTUAL EXPENSE TO DATE: 21.9% 21.1% 20.1% 21.7% BUDGET BALANCE: 78.1% 78.9% 79.9% 78.3% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 3) 8 B-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 4, FY 2012 (FOR MONTH ENDING 1/31/12) CONTINGENCY: BUDGET AMENDMENTS CONTINGENCY: PENDING $134,610 to Addison Oaks Conference Center Building Maintenance (OCPRC Dec) $3,700 to Springfield Oaks Rental Property Maintenance (OCPRC Dec) OTHER: BUDGET AMENDMENTS OTHER: PENDING (Page 2 of 3) 8 B-3 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 4, FY 2012 (FOR MONTH ENDING 1/31/12) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL YEAR TO DATE REVENUE $6,247,055.60 0.00 0.00 6,247,055.60 102,495.51 129,642.69 23,746.43 48,563.27 70,601.01 375,048.91 YEAR TO DATE EXPENSE $1,432,151.90 43,153.13 70,441.93 1,545,746.96 276,068.57 380,309.55 151,127.04 164,954.44 221,839.32 1,194,298.92 REVENUE OVER (UNDER) EXP. $4,814,903.70 (43,153.13) (70,441.93) 4,701,308.64 (173,573.06) (250,666.86) (127,380.61) (116,391.17) (151,238.31) (819,250.01) 10,106.47 117,930.57 (107,824.10) 10,106.47 117,930.57 (107,824.10) 79,548.44 26,595,44 16,538.06 0.00 45,255.53 26,423.00 31,211.00 10,298.00 0.00 39,280.16 18,872.41 294,022.04 343,774.36 39,509.05 203,433.45 9,998.32 233,527.41 94,107.66 33,981.75 19,830.00 12,006.12 79,029.26 137,480.29 1,206,677.67 (12,913.61 (186,895.39 (9,998.32 (188,271.88 (67,684.66 (2,770.75 (9,532.00 (12,006.12 (39,749A C RECREATION: RECREATION PROGRAMS & SERVICES 53,344.50 235,270.27 (181,925.77) CATALPA OAKS 0.00 9,521.87 (9,521.87) RED OAKS WATERPARK 26,457.68 147,804.48 (121,346.80) WATERFORD OAKS BMX COMPLEX 1,234.00 8,066.42 (6,832.42) WATERFORD OAKS TOBOGGAN COMPLEX 550.00 49,991.91 (49,441.91) WATERFORD OAKS WATERPARK 6,430.60 151,577.76 (145,147.16) RECREATION SUB -TOTAL 88,016.78 602,232.71 (514,215.93) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 316,297.35 (316,297.35) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 316,297.35 (316,297.35) CONTINGENCY/INTERNAL SERVICE CHARGES* 0.00 82,817.75 (82,817.75) CAPITAL ASSET CONTRIBUTIONS 0.00 0.00 0.00 TOTAL $7,014,249.80 $5,066,001.93 $1,948,247.87 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakqov.com/fiscal/info pub/month lyre ports. htm1 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 3 of 3) 8 B-4 DATE APPROVED QUANTITY OAKLAND COUNTY PARKS & RECREATION COMMISSION CAPITAL EQUIPMENT SUMMARY FM4, FY2012 AS OF 1/31/12 *** Please inform Brian of any changes in budgeted purchases **" ACTUAL PARK & ITEM BUDGET EXPENSES PROJECTED EXPENSES COMMENTS & (OVER)/UNDER BUDGET ADMINISTRATIVE SERVICES 06/01/11 1 Copier 10,000.00 10,000.00 ADMINISTRATIVE SERVICES SUB -TOTAL $ 10,000.00 $ $ 10,000.00 $0.00 LYON OAKS GOLF COURSE 06/01/11 1 Fairway Mower 42,000.00 42,000.00 LYON OAKS GOLF COURSE SUB -TOTAL $ 42,000.00 $ $ 42,000.00 $0.00 WHITE LAKE OAKS GOLF COURSE 06/01/11 1 Jacobsen Greensking Riding Greensmower 25,000.00 25,000.00 WHITE LAKE OAKS GOLF COURSE SUB -TOTAL $ 25,000.00 $ - $ 25,000.00 $0.00 ADDISON OAKS 06/01/11 1 Honey Wagon 8,000.00 9,710.00 - V704051 ADDISON OAKS SUB -TOTAL $ 8,000.00 $ 9,710.00 $ ($1,710.00) GROVELAND OAKS 06/01/11 1 Generator 10,000.00 - <$5,000 / Expendable Equip. GROVELAND OAKS SUB -TOTAL $ 10,000.00 $ - $ $10,000.00 SPRINGFIELD OAKS PARK/ACTIVITY CENTER 06/01/11 1 Exmark 72" Zero Turn Riding Mower - 25 HP diesel 15,000.00 - 15,000.00 SPRINGFIELD OAKS PARK/ACTIVITY CENTER SUB -TOTAL $ 15,000.00 $ - $ 15,000.00 $0.00 Page 1 of 2 8 B_5 PGRep'0014 oMM,SS�ON p pkp, 5 M9NT SUMM *, OPAI.W Cpp�tp� EQtAq F 2 12 ud9eted purchases b NS BOO of n PleaseY changes in X ENg s *« info BODGE] & \'S,�— PARK FO � OAKS W p-vERP pRK opte avpNS�n WpZER pPPROVED grdmn'in9P°OXVaauuWp?ERPPRKSVB �pSPL WpCERFORDOp�CS p6j4 1 GRAND JOI p- d acKs an Recr Fund ngnd,n9 Other louts�del page 20{2 6,g44.44 � $ �16,p00 U4 covffiae,os & IDVf- G�DER 6UD P�XpNSES 6,Ofl0 Q4 6,p00.40 9$ p4440 0 710.00 $ $0.04 Oakland County Parks and Recreation Commission Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget Adopted Budget I October I November I December I January I February March I April - May June July August I September CUMULATIVE REVENUES: 5-YEAR AVERAGE REVENUE $ 347,207 $ 149,312 $ 1,735,663 $ 5,567,990 $ 4,509,065 $ 2,502,280' $ 1,167,090 $ 1,235,921 $ 1,398,320 $ 1,936,483 $ 1,556,098 $ 2,133,058 $24,238,497 Percentage of Total 1.43% 0.62% 7.16% 22.97% 18.60% 10.32% 4.82% 5.10% 5.77% 7.99% 6.42% 8.80% 100% FY2012 Adopted Budget/Alottment $19,975,300 $286,138 $123,051 $1,430,386 $4,588,664 $3,715,988 $2,062,166 $961,816 $1,018,541 $1,152,376' $1,595,884 $1,282,404 $1,757,885 FY 2012 Actuals $184,765 $148,802 $1,521,187 $5,159,496 $7,014,250 Average Revenue Over/(Under) ($301,373) $25,751 $90,802 $570,831 $586,011 EXPENSES: 5-YEAR AVERAGE EXPENSE $1,358,250 $1,294,008 $1,584,581 $1,277,151 $1,194,100 $1,641,038 $1,496,298 $1,863,166 $2,418,331 $2,264,730 $2,190,681 $2,300,827 $20,883,160 Percentage of Total 6.50% 6.20% 7.59% 6.12% 5.72% 7.86% 7.17% 8.92% 11.58% 10.84% 10.49% 11.02% 100% FY2012 Adopted Budget/Alottment $23,107,000 $1,502,889 $1,431,806 $1,753,322 $1,413,155 $1,321,259 $1,815,791 $1,655,638 $2,061,574 $2,675,858 $2,505,900 $2,423,966 $2,545,841 FY 2012 Actuals $1,261,533 $1,175,672 $1,396,150 $1,232,647 $2,437,205 Average Expenses (Over)/Under $241,356 $256,134 $357,172 $180,508 $1,035,170 Average Overall Favorability/(Unfavorability) $139,983 $281,886 $447,974 $751,339 $1,621,182' 8 C-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE OPERATING EXPENSE NET OPERATING INCOME (LOSS) NON -OPERATING REVENUE (EXPENSE) COUNTY OF OAKLAND FY 2012 FIRST QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2012 VARIANCE BUDGET BUDGET ESTIMATED FAV/(UNFAV) PERCENT EXPLANATION OF SIGNIFICANT VARIANCES $ 8,291,300.00 $ 8,291,300.00 $ 8,291,300.00 $ 0.00% $ 23,107,000.00 $ 23,107,000.00 $ 23,107,000.00 $ 0.00% $ (14,815,700.00) $ (14,815,700.00) $ (14,815,700.00) $ 0.00% $ 11,684,000.00 $ 11,684,000.00 $ 11,684,000.00 $ - 0.00% TOTAL INCOME BEFORE TRANSFERS $ (3,131,700.00) $ (3,131,700.00) $ (3,131,700.00) $ - 0.00% TRANSFERSIN $ - $ $ CAPITAL IMPROVEMENT PROGRAM $ 3,131,700.00 $ 3,131,700.00 $ 3,131,700.00 $ 0.00% TOTAL NET INCOME (LOSS)` $ $ - $ - $ TOTAL NET ASSETS - BEGINNING $ 98,188,963.00 TOTAL NET ASSETS - ENDING $ 98,188,963.00 8 D - 1 3/l/2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brain Menghini, Supervisor ll—Fiscal Services Submitted: February 29, 2012 Subject: National Bicycle League Outstanding Receivable Write Off INTRODUCTION AND HISTORY We have received notification from the Bankruptcy Court regarding the outstanding balance due to Oakland County Parks and Recreation from National Bicycle League. The amount owed to Parks and Recreation was $365 and the Court awarded 38.254% on the dollar. This resulted in a payment of $139.63. The difference of $225.37 needs to be written off. STAFF RECOMMENDATION Staff recommends receiving this item and forwarding it to Jeff Phelps for the Manager of Fiscal Services approval and presentation to the Board of Commissioners with the Quarterly Forecast Report. MOTION Move to receive this information from the United States Bankruptcy Court regarding the Outstanding Receivable Write Off from National Bicycle League in the amount of $225.37 and forward it to Jeff Phelps for the Manager of Fiscal Services approval and presentation to the Board of Commissioners with the Quarterly Forecast Report. :_ OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Rep -Internal Services Submitted: March 1, 2012 Subject: Approval of Contract for Food and Beverage Concession Services — Kosch INTRODUCTION AND HISTORY Last year Oak Management contacted Oakland County Parks about the status of the lease for Food and Beverage Services to the Oakland County Parks and requested the RFP be sent out in 2011, even though its lease ran through 2015. A Food and Beverage RFP Committee was formed consisting of Parks Staff, Commissioners, and County employees from the Health Department, Purchasing and Corporation Counsel. The Committee decided to break the current lease into 4 separate items and release RFP's for the specific services. The Concession Operation RFP includes Waterford Oaks Waterpark, Red Oaks Waterpark, Groveland Oaks Campground, Addison Oaks Campground and Springfield Oaks Golf Course. Vending services are being handled through an existing contract the County has with Variety Food Service. The Committee released the Concession RFP to the public on Monday, December 19, 2011. Bids were due on Thursday, January 19, 2012, at 3 p.m. A pre -bid meeting and site visits took place on Friday, January 6, 2012; three separate vendors were represented on the tour. A select group of eight (8) people from the full committee participated in the scoring of the two submitted proposals. The Committee also interviewed both vendors who submitted proposals. After reviewing the submitted RFP's and having a discussion after the interviews, the Committee's unanimous recommendation was to move forward with negotiating a contract with Kosch. The contract that has been negotiated is attached and staff is requesting approval to move forward with the contract between Oakland County Parks and Kosch. Other information about future RFP's and Food and Service The Committee is also looking to release an RFP for either an Exclusive or Approved Caterer List to service the Activity Centers and Pavilions throughout Oakland County Parks. This will also include the Oakland County International Airport. This will begin in the next couple months and be in place by January 2013. The final RFP will be for Banquet Services at Addison Oaks Conference Center, White Lake Oaks Golf Course, Lyon Oaks Golf Course and Glen Oaks Golf Course. This RFP will be released in late 2012 and a new contract will be in place in 2013. The new contract will not start until January 1, 2016. Oak Management Corporation will be the provider of exclusive food and beverage service at those locations until December 31, 2015. The cross -over time is to allow a seamless transition (if one is needed) for people who want to book in 2013-2015 for parties to take place at these facilities in 2016 and beyond. ATTACHMENTS - DRAFT Contract for Food and Beverage Concession Services — Kosch 9 A - 1 Page 2 STAFF RECOMMENDATION The staff recommends approval of the attached contract to award Kosch the operation of the Food and Beverage Concession Operations at the above locations for a term of 5 years. MOTION Move to approve the proposed contract for Food and Beverage Concession Services with Kosch in accordance with the terms within the contract contingent upon the Board of Commissioners approval of the Amendment to the current Oak Management lease. SNG Parks EVENT 002055 OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET PURCHASING DIVISION PROFESSIONAL SERVICE CONTRACT NUMBER: 003439 Contract Amount: $275,000.00 Contract Expiration Date: 12/31/2015 This "Contract" is made between the COUNTY OF OAKLAND, a Michigan Constitutional Corporation, hereinafter called "County", and the "Contractor" as further described in the following Table. In this Contract, either Contractor or the County may also be referred to individually as a "Party" or jointly as the "Parties". COUNTY OF OAKLAND KOSCH HOSPITALITY LLC. 2100 Pontiac Lake Road Gordie Kosch Waterford, MI 48328 324 East St (herein, the "County") Rochester MI 48307 Vendor I. D. No. 005951 (herein the "Contractor") This Contract is organized and divided into the following "Section" or "Sections" for the convenience of the Parties. SECTION 1. CONTRACT DOCUMENTS AND DEFINITIONS SECTION 2. CONTRACT EFFECTIVE DATE AND TERMINATION SECTION 3. SCOPE OF CONTRACTOR'S SERVICES AND USE OF COUNTY FACILITIES AND PROPERTY SECTION 4. PAYMENT OBLIGATION SECTION 5. CONTRACTOR ASSURANCES AND WARRANTIES SECTION 6. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION SECTION 7. GENERAL TERMS AND CONDITIONS Page i of 24 9 A-3 in consideration of the mutual promises, obligations, representations, and assurances in this Contract, the Parties agree to the following: §1. CONTRACT DOCUMENTS AND DEFINITIONS The following words and expressions when printed with the first letter capitalized as shown herein, whether used in the singular or phial, possessive or non -possessive, and/or either within or without quotation marks, shall be defined and interpreted as follows: 1.1. "Contractor Employee" means without limitation, any employees, officers, directors, members, managers, trustees, volunteers, attorneys, and representatives of Contractor, and also includes any Contractor licensees, concessionaires, contractors, subcontractors, independent contractors, contractor's suppliers, subsidiaries, joint ventures or partners, and/or any such persons, successors or predecessors, employees, (whether such persons act or acted in their personal, representative or official capacities), and/or any and all persons acting by, through, under, or in concert with any of the above. "Contractor Employee" shall also include any person who was a Contractor Employee at anytime during the term of this Contract but, for any reason, is no longer employed, appointed, or elected in that capacity. 1.2. "Claims" means any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rile, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 1.3. "Concession Building(s)" means the facilities and structures at the following locations that are designed to prepare, sell, and/or serve food and beverages: Red Oaks Waterpark; Waterford Oaks Waterpark, Groveland Oaks Campground, Addison Oaks Campground, and Springfield Oaks Golf Course. 1.4. "Contract Documents" This Contract includes and frilly incorporates herein all of the following documents: 1.4.1. Exhibit I: Contractor Insurance Requirements. 1.4.2. Exhibit 11: Scope of Contractor's Services & Parties Responsibilities. 1.4.3. Exhibit III: Servicemark. 1.5. "County" means the County of Oakland, a Municipal and Constitutional Corporation, its departments, divisions, authorities, boards, committees, and "County Agent" as defined below. 1.6. "County Agent" means all elected and appointed officials, directors, board members, council members, commissioners, employees, volunteers, Page 2 of 24 9 A-4 representatives, and/or any such persons' successors (whether such person act or acted in their personal representative or official capacities), and/or any persons acting by, through, under, or in concert with any of them. "County Agent" shall also include any person who was a "County Agent" anytime during the term of this Contract but, for any reason, is no longer employed, appointed, or elected and serving as an Agent. 1.7. "Day" means any calendar day, which shall begin at 12:00:01 a.m. and end at 11:59:59 p.m. 1.8. "E-Verify" is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their new hired employees. For more information and to register visit https://e- verify.uscis.gov/enroll/. 1.9. "Intellectual Property" means any developments, improvements, designs, innovation, and materials that may be the subject of a trademark/servicemark, copyright or patent, trade secrets or Proprietary Information. 1.10. "Oakland County Parks and Recreation Commission" or "OCPRC" means the county parks and recreation commission created by the county board of commissioners pursuant to Public Act 261 of 1965. 1.11. "Property" means the real property and personal property owned by the County which is listed and described in Exhibit II, including the Concession Buildings. 1.12. "Proprietary Information" means ideas, concepts, inventions and processes related to the development and operation of computer software and systems such as source code, object code, security procedures and passwords. §2. CONTRACT EFFECTIVE DATE AND TERMINATION 2.1. The effective date of this Contract shall be as stated on the first page of this Contract, and unless otherwise tein-iinated or canceled as provided below, it shall end at 11:59:59 p.m. on the "Contract Expiration Date" shown on the first page of this Contract, at which time this Contract expires without any further act or notice of either Party being required. The Parties are under no obligation to renew or extend this Contract after Contract Expiration Date. Notwithstanding the above, under no circumstances shall this Contract be effective until and unless: 2.1.1. This Contract is signed by a Contractor Employee, legally authorized to bind the Contractor. 2.1.2. Any and all Contractor Certificates of Insurance and any other conditions precedent to the Contract have been submitted and accepted by the County. 2.1.3. This Contract is signed by an authorized agent of the Oakland County Purchasing Division, as provided for on the signature page of this Contract, who shall be the final signatory to this Contract. 2.2. The County may terminate and/or cancel this Contract (or any part thereof) at any time during the term, any renewal, or any extension of this Contract, upon three hundred and sixty-five (365) days written notice to the Contractor, for any reason, Page 3 of 24 9 A-5 including convenience and, except as expressly provided herein, without incurring obligation or penalty of any kind. The effective date for termination or cancellation shall be clearly stated in the written notice. 2.3. In the event of termnation and/or cancellation by either Party for any reason, Contractor shall pay the County all fees and net profits as set forth in Exhibit II until the effective date of termination. 2.4. Upon termination and/or cancellation, Contractor's use of County Property shall cease as of the effective date of termination, this shall include cancellation of all events Contractor scheduled at or on the Property or Concession Buildings after the effective date of termination. 2.5. Under no circumstances shall the County be liable for any fixture loss of income, profits, any consequential damages or any loss of business opportunities, revenues, or any other economic benefit Contractor may have realized but for the termination and/or cancellation of this Contract. The County shall not be obligated to pay Contractor any cancellation or termination fee if this Contract is cancelled or terminated as provided herein. Except that if the County terminates this Contract for convenience and not for cause, then the County shall pay Contractor, the unamortized portion (as of the date of termination) of Contractor's capital improvements to the Property as set forth in Exhibit II. 2.6. Contractor may terminate and/or cancel this Contract (or any part thereof) at anytime upon three hundred and sixty -Eve days (365) days written notice to the County, if the County defaults in any obligation contained herein, and within the three hundred and sixty-five days (365) notice period the County failed or did not attempt to cure such default. The effective date of termination and/or cancellation and the specific alleged default shall be clearly stated in the written notice. §3. SCOPE OF CONTRACTOR'S SERVICES AND USE OF COUNTY FACILITIES AND PROPERTY 3.1. Contractor shall perform all services identified and described in Exhibit 11. 3.2. Contractor and the County shall perform all responsibilities as listed and described in Exhibit II. 3.3. Use of County Property. Contractor may use and have access to the Property which is described and listed in Exhibit II. Contractor may only use the Property in the performance of this Contract. 3.4. Equipment and Supplies. Contractor is responsible for providing the equipment and supplies to deliver the services required by this Contract, which are not expressly required to be provided by the County herein. 3.5. Contractor shall not place any signs or advertisements on the Property without the prior written consent of OCPRC Executive Officer. 3.6. Contractor shall keep the Property and anything stored thereon in good order and repair and in a clean, safe, and healthful condition as required by this Contract and federal, state, or local, law, rule, regulation or ordinance. 3.7. The County may access the Property at any time for the purpose of examining and inspecting the Property and evaluating the services provided pursuant to this Contract. If the County determines that the Property is not maintained pursuant to Page 4 of 24 • this Contract or services are not provided pursuant to this Contract, it shall immediately notify Contractor in writing to correct the unsatisfactory conditions or services. Contractor shall take immediate steps to correct such conditions or services. 3.8. Contractor shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by OCPRC Executive Officer. 3.9. At the expiration or termination of this Contract, Contractor shall leave the Property in the same condition that Contractor found it and clean of all rubbish. Contractor shall remove of all of its personal property within thirty (30) days of expiration or termination of this Contract. If Contractor does not remove its personal property within the thirty (30) day period, the County shall dispose of it as it sees fit. Contractor shall reimburse the County for all costs associated with the disposal of its personal property. 3.10. Contractor shall not sell or permit anyone to sell or consume alcoholic beverages at the Properties listed in Exhibit II, except for the Springfield Oaks Golf Course and the Concession Building located at the Golf Course (the "Licensed Premises"). 3.11. The Liquor License from the State of Michigan ("Liquor License") for the Licensed Premises shall be held by the County and Contractor as co -licensees. Except as stated herein, Contractor shall have no right or interest in the Liquor License. The County shall be responsible for all fees and costs associated with the Liquor License and maintaining it. The Contractor shall be responsible for operating the Licensed Premises in strict accordance with the Michigan Liquor Control Code, as amended, and all rules and regulations promulgated thereunder (the "Code"). The Contractor shall not commit, suffer or pen -nit any act in violation of the Code or any local ordinance and shall immediately provide the County with notice of any and all matters which could affect the status of the Liquor License or the relationship of the parties as co -licensees. Immediately upon execution of this Contract, Contractor and the County shall make application to the Michigan Liquor Control Commission ("MLCC") for the Contractor to be added to the Liquor License as co -licensee, and the parties shall cooperate with the MLCC and the Charter Township of Springfield in the diligent pursuit of the MLCC's approval of Contractor as co -licensee. Contractor shall not sell or serve alcohol on the Licensed Premises until such time as Contractor has been added to the Liquor License as co -licensee. County and Contractor expressly acknowledge and confirm their joint responsibility pursuant to the provisions of the Code for any and all violations under the Code on the Licensed Premises which may arise through acts or omissions of the County or Contractor. Upon termination and/or cancellation of this Contract or upon termination and/or cancellation of the portion of this Contract concerning the Licensed Premises, all rights of the Contractor as co -licensee for the Licensed Premises shall terminate automatically, subject only to the approval of the MLCC. Contractor hereby agrees to cooperate in all things necessary to cause a transfer of its interest to the County, including the execution of all documents and forms required by the MLCC. 3.12. Page 5 of 24 9 A-7 3.13. Damage to County Property. Contractor shall be responsible for any damage to any Property or other property that is owned by the County that is caused by Contractor or Contractor Employees. If damage occurs, the Contractor shall notify the County immediately and the County shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Contractor shall reimburse the County for all costs associated with repairing and/or replacing the Property or other County owned property. 3.14. Damage to Contractor Property. Contractor shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Contractor's personal property located, kept, or stored on the Property during this Contract. 3.15. Contractor shall be solely liable and responsible for any Claims, occurring at or on the Property, which arise out of Contractor's or Contractor's Employees use of the Property or performance of services under this Contract. 3.16. Contractor acknowledges that it has not title in or to the Property or any portion thereof and will not claim any such title to the Property. §4. PAYMENT OBLIGATIONS 4.1. Contractor shall pay the County the sums of money in the amounts and in the manner as set forth in Exhibit II. 4.2. Under no circumstances shall the County be responsible for any cost, fee, fine, penalty, or direct, indirect, special, incidental or consequential damages incurred or suffered by Contractor in connection with or resulting from the Contractor's providing any services under this Contract. 4.3. The County has the right to offset any amounts due and owing to the Contractor should the County incur any cost associated with this Contract that is the obligations of Contractor under this Contract. This includes withholding payment in the amount of any County provided equipment, supplies or identification badges that are not returned by Contractor upon completion of the services provided under this Contract. 4.4. This Contract does not authorize any in -kind services by either Party, unless expressly provided herein. §5. CONTRACTOR'S ASSURANCES AND WARRANTIES 5.1. Contractor certifies that all statements, assurances, records, and materials submitted to County in connection with securing this Contract have been truthful, complete and accurate in all respects. Contractor agrees and understands that any material false statement, representation or omission made in connection with its seeking or obtaining this Contract may be grounds for canceling or ternninating this Contract and/or debarring the Contractor from future County contracts. The County's right to cancel this Contract as provided herein shall be in addition to any other rights the County has to terminate or cancel this Contract. 5.2. Service Warranty. Contractor warrants that all services performed hereunder will be performed in a manner that complies with all applicable laws, statutes, regulations, ordinances, and professional standards. Page 6 of 24 9 A-8 5.3. Taxes. The Contractor shall pay, its own local, state and federal taxes, including without limitation, social security taxes, and unemployment compensation taxes. The County shall not be liable to or required to reimburse the Contractor for any federal, state and local taxes or fees of any kind. 5.4. Contractor's Incidental Expenses. Except as otherwise expressly provided in this Contract, the Contractor shall be solely responsible and liable for all costs and expenses incident to the performance of all services for the County including, but not limited to, any professional dues, association fees, license fees, fines, taxes, and penalties. 5.5. E-Verify. 5.5.1. In accordance with Miscellaneous Resolution No.09116 (BOC Minutes, July 30, 2009, pp. 37-38), unless otherwise exempted, Contractor must certify it has registered with, will participate in, and continue to utilize, once registered, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the Contractors. Breach of this term or conditions is considered a material breach of this Contract. 5.5.2. Contractor certifies it has registered with, has and will participate in, and does and will continue to utilize once registered and throughout the term of this Contract and any permissible extension hereof, the E- Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the Contractor. 5.6. Contractor Employ. 5.6.1. Contractor shall employ and assign qualified Contractor Employees as necessary and appropriate to provide the services under this Contract. Contractor shall ensure all Contractor Employees have all the necessary knowledge, skill, and qualifications necessary to perform the required services and possess any necessary licenses, permits, certificates, and governmental authorizations as may required by law. 5.6.2. Contractor shall solely control, direct, and supervise all Contractor Employees with respect to all Contractor obligations tinder this Contract. Contractor will be solely responsible for and frilly liable for the conduct and supervision of any Contractor Employee. 5.6.3. All Contractor Employees shall wear and display appropriate County - provided identification at all times while working on County premises. Contractor shall return all County provided identification upon completion of the last day of services provided under this Contract. 5.6.4. All Contractor Employees assigned to work under this Contract may, at the County's discretion, be subject to a security check and clearance by the County. Page 7 of 24 9 A-9 5.6.5. All newly hired Contractor Employees, unless otherwise excluded under Misc. Resolution No. 09116, must undergo employment eligibility verification through the E-Verify system. Failure of to verify newly hired employees is a material breach of this Contract. 5.7. Contractor Employee -Related Expenses. All Contractor Employees shall be employed at the Contractor's sole expense (including employment -related taxes and insurance) and the Contractor warrants that all Contractor Employees shall fully comply with and adheres to all of the terms of this Contract. Contractor shall be solely and completely liable for any and all applicable Contractor Employee's federal, state, or local payment withholdings or contributions and/or any and all Contractor Employee related pension or welfare benefits plan contribution under federal or state law. Contractor shall indemnify and hold the County harmless for all Claims against the County by any Contractor Employee, arising out of any contract for hire or employer -employee relationship between the Contractor and any Contractor Employee, including, but not limited to, Worker's Compensation, disability pay or other insurance of any kind. 5.8. Full Knowledge of Service Expectations and Attendant Circumstances. Contractor warrants that before submitting its Proposal and/or entering into this Contract, it had a full opportunity to review the proposed services, and review all County requirements and/or expectations under this Contract. The Contractor is responsible for being adequately and properly prepared to execute this Contract. Contractor has satisfied itself in all material respects that it will be able to perform all obligations under the Contract as specified herein. 5.9. The Contractor's Relationship To The County Is That Of An Independent Contractor. Nothing in this Contract is intended to establish an employer - employee relationship between the County and either the Contractor or any Contractor Employee. All Contractor Employees assigned to provide services under this Contract by the Contractor shall, in all cases, be deemed employees of the Contractor and not employees, agents or sub -contractors of the County. §6. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION 6.1. Indemnification. 6.1.1. Contractor shall indemnify and hold the County harmless from any and all Claims which are incurred by or asserted against the County by any person or entity, alleged to have been caused or found to arise, from the acts, performances, errors, or omissions of Contractor or Contractor's Employees, including, without limitation, all Claims relating to injury or death of any person or damage to any property. 6.1.2. The indemnification rights contained in this Contract are in excess and over and above any valid and collectible insurance rights/policies. During the term of this Contract, if the validity or collectability of the Contractor's insurance is disputed by the insurance company, the Contractor shall indemnify the County for all claims asserted against the County and if the insurance company prevails, the Contractor shall indemnify the County for uncollectable accounts. Page 8 of 24 9 A-10 6.1.3. Contractor shall have no rights against the County for any indemnification (e.g., contractual, equitable, or by implication), contribution, subrogation, and/or any other right to be reimbursed by the County except as expressly provided herein. 6.1.4. Contractor waives and releases all actions, liabilities, loss and damage including any subrogated rights it may have against the County based upon any Claim brought against the County suffered by a Contractor Employee. 6.2. Contractor Provided Insurance. 6.2.1. At all times during this Contract, Contractor shall obtain and maintain insurance according to the specifications indicated in Exhibit 1. §7. GENERAL TERMS AND CONDITIONS 7.1. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 7.2. Survival of Terms and Conditions. The following terms and conditions shall survive and continue in full force beyond the termination and/or cancellation of this Contract (or any part thereof) until the terms and conditions are fully satisfied or expire by their very nature: "CONTRACTOR'S ASSURANCES AND WARRANTIES"; "CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION"; "Damage Clean Up To County Property and/or Premises"; "Audit"; "Severability"; "Governing Law/Consent To Jurisdiction And Venue"; and "Survival of Terms And Conditions". 7.3. County Right to Suspend Services. Upon written notice, the County may suspend performance of this Contract if Contractor has failed to comply with Federal, State, or Local laws, or any requirements contained in this Contract. The right to suspend services is in addition to the County's right to terminate and/or cancel this Contract. The County shall incur no penalty, expense, or liability to Contractor if the County suspends services under this Section. 7.4. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Contract does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to be indemnified, right to be subrogated to the Parties' rights in this Contract, and/or any other right, in favor of any other person or entity. 7.5. Compliance with Laws. Contractor shall comply with all federal, state, and local laws, statutes, ordinances, regulations, rules, insurance policy requirements, and requirements applicable to its activities under this Contract, including but not Page 9 of 24 9 A-11 Iimited to all laws, statutes, ordinances regulations, and rules regarding the service of alcoholic beverages. 7.6. Permits and Licenses. Contractor shall be responsible for obtaining and maintaining throughout the term of this Contract all licenses, permits, certificates, and governmental authorizations necessary to perform all of its obligations under this Contract and to conduct business under this Contract. Upon request by the County, Contractor shall furnish copies of any permit, license, certificate or governmental authorizations necessary to provide services under this Contract, except that, upon receipt, Contractor shall provide copies of all Health Inspection Reports and any subsequent enforcement actions by the County Health Department to the OCPRC Executive Officer.. 7.7. Discrimination. Contractor shall not discriminate against any employee or applicant for employment because of sex, race, religion, color, national origin, or handicap in violation of State and Federal law. 7.7.1. Contractor shall promptly notify the County of any complaint or charge filed and/or determination by any Court or administrative agency of illegal discrimination by Contractor. 7.7.2. The County, in its discretion, may consider any illegal discrimination described above as a breach of this Contract and may terminate or cancel this Contract immediately with notice. 7.8. Reservation of Rights. This Contract does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the County. 7.9. Force Ma'eure. Notwithstanding any other term or provision of this Contract, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, any law, order, regulation, direction, action, or request of the United States government or of any other government, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, or other labor difficulties. Reasonable notice shall be given to the affected Party of any such event. The Contractor is expected, through insurance or alternative temporary or emergency service arrangements, to continue its obligations under this Contract in the event of a reasonably anticipated, insurable business risk such as business interruption and/or any insurable casualty or loss. 7.10. Conflict of Interest. Pursuant to Public Act 317 and 318 of 1968, as amended (MCL 15.321, et seq.), no contracts shall be entered into between the County, including all agencies and departments thereof, and any County Agent. To avoid any real or perceived conflict of interest, Contractor shall identify any Contractor Employee or relative of Contractor's Employees who are presently employed by the County. Contractor shall give the County notice if there are any County Agents or relatives of County Agents who are presently employed by Contractor. Page 10 of 24 9 A-12 7.11. Project Managers, Each Party shall designate an employee or agent to act as a Project Manager. The Project Managers shall serve as a contact point for all matters related to the services to be performed under this Contract. The Contractor's Project Manager shall coordinate with the County's Project Manager, the Contractor shall provide the name and qualifications of its Project Manager and an alternate. 7.12. Contract Administrator. Each Party may designate an employee or agent to act as Contract Administrator. The County's Contract Administrator shall be responsible for such activities as monitoring deliverables and funding addressing the quality of services provided by the Contractor, reviewing invoices and submitting requests to the County's procurement authority for any contract modification. 7.13. Dispute Resolution. All disputes arising under or relating to the execution, interpretation, performance, or nonperformance of this Contract involving or affecting the Parties may first be submitted to the respective Project Managers and Contract Administrators for possible resolution. The Project Managers and Contract Administrators may promptly meet and confer in an effort to resolve such dispute. If the Project Managers cannot resolve the dispute in five (5) business days, the dispute may be submitted to the signatories of this Contract or their successors in office. The signatories of this Contract may meet promptly and confer in an effort to resolve such dispute. 7.14. Access and Records. Contractor will maintain accurate books and records in connection with the services provided under this Contract for thirty-six (36) months after end of this Contract, and provide the County with reasonable access to such book and records. 7.15. Audit. Contractor shall allow the County's Auditing Division, or an independent auditor hired by the County, to perform contract compliance audits with the authority to access all pertinent records and interview any Contractor Employee throughout the term of this Contract, and for a period of three years after final payment. 7.20.1 Contractor shall explain any audit finding, questionable costs, or other Contract compliance deficiencies to the County within thirty (30) business days of receiving the draft audit report. Contractor's written response shall include all necessary documents and information that refute the draft audit report, and an action plan to resolve the audit findings. A copy of the Contractor's response will be included in the final report. Failure by the Contractor to respond in writing within 30 business days shall be deemed acceptance of the draft audit report, and will be noted in the final report. 7.16. Delegation /Subcontract/Assi ng ment. Contractor shall not delegate, assign, or subcontract any obligations or rights under this Contract without the prior written consent of the County. 7.16.1. The rights and obligations under this Contract shall not be diminished in any manner by assignment, delegation or subcontract. Page 11 of 24 9 A-13 7.16.2. Any assignment, delegation, or subcontract by Contractor and approved by the County, must include a requirement that the assignee, delegee, or subcontractor will comply with the rights and obligations contained in this Contract. 7.16.3. The Contractor shall remain primarily liable for all work performed by any subcontractors. The Contractor shall remain liable to the County for any obligations under the Contract not completely performed or improperly performed by any Contractor delegee or subcontractor. 7.16.4. Should a Subcontractor fail to provide the established level of service and response, the Contractor shall contract with another agency for these services in a timely manner. Any additional costs associated with securing a competent subcontractor shall be the sole responsibility of the Contractor. 7.17. Non Exclusive Contract. No provision in this Contract limits, or is intended to limit, in any way the Contractor's right to offer and provide its services to the general public, other business entities, municipalities, or governmental agencies during or after the term of this Contract. Contractor acknowledges that patrons at the Properties may bring in their own food or contract with another entity to provide food. Except as provided in this Contract, this Contract shall not be construed to guarantee the Contractor or any Contractor Employee any number of fixed or certain number or quantity of hours or services to be rendered to the County. 7.18. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any right or remedy under this Contract shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Contract. No waiver of any term, condition, or provision of this Contract, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Contract. No waiver by either Party shall subsequently affect its right to require strict performance of this Contract. 7.19. Severability. If a court of competent jurisdiction finds a term, condition, or provision of this Contract to be illegal or invalid, then the teen, condition, or provision shall be deemed severed from this Contract. All other terms, conditions, and provisions of this Contract shall remain in full force and effect. Notwithstanding the above, if Contractor's promise to indemnify or hold the County harmless is found illegal or invalid, Contractor shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. 7.20. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Contract are intended for the convenience of the reader and are not intended to have any substantive meaning and shall not be interpreted to limit or modify any substantive provisions of this Contract. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Page 12 of 24 9 A-14 Contract shall be deemed the appropriate plurality, gender or possession as the context requires. 7.21. Notices. Notices given under this Contract shall be in writing and shall either be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given when one of the following occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 7.21.1. If notice is sent to the Contractor, it shall be addressed to the address stated on the first page of this Contract. 7.21.2. If notice is sent to the County, it shall be addressed to the Contract Administrator stated on the signature page of this Contract. 7.21.3. Either Party may change the address or individual to which notice is sent by notifying the other party in writing of the change. 7.22. Contract Modifications or Amendments. Any modifications, amendments, recisions, waivers, or releases to this Contract must be in writing and agreed to by both Parties. Unless otherwise agreed, the modification, amendment, recision, waiver, or release shall be signed by an expressly authorized Contractor Employee and by the same person who signed the Contract for the County or other County Agent as authorized by the Oakland County Board of Commissioners. 7.23. Precedence of Documents. In the event of a conflict between the terms and conditions in any of the documents comprising this Contract, the conflict shall be resolved as follows: 7.23.1. The terms and conditions contained in this main Contract document shall prevail and take precedence over any allegedly conflicting provisions in all other Exhibits or documents. 7.24. Governing Laws/Consent to Jurisdiction and Venue. This Contract shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by law or court rile, any action brought to enforce, interpret, or decide any Claim arising under or related to this Contract shall be brought in the Sixth Judicial Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. The choice of forum set forth above shall not be deemed to preclude the enforcement of any judgment obtained in such forum or taking action under this Contract to enforce such judgment in any appropriate jurisdiction. 7.25. Entire Contract. This Contract represents the entire Contract and understanding between the Parties. This Contract supersedes all other prior oral or written understandings, communications, agreements or Contracts between the Parties. The language of this Contract shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. Page 13 of 24 9 A-15 7.26. County Intellectual Property. Contractor shall have no copyright, patent, trademark or trade secret rights in County Intellectual Property. 7.27. Contractor Use of County Servicemark 7.27.1. The County grants Contractor the non-exclusive right to use its servicemark, as it is depicted and listed in Exhibit III, on Contractor uniforms or on publications (in any format) related to or associated with performance of this Contract. Permission to use the servicemark extends to use on the Contractor's website. 7.27.2. Contractor shall only use the servicemark in Exhibit III for the purposes described in this Contract and not for any other purpose. 7.27.3. Contractor acknowledges that the County has certain rights in the servicemark depicted in Exhibit III and that Contractor has no right, title or interest in the servicemark. 7.27.4. The servicemark covered under this Section shall be provided at no cost to Contractor. 7.27.5. Contractor's permission to use the servicemark in Exhibit III shall cease when the Contract is terminated and/or cancelled. Immediately upon termination and/or cancellation, Contractor shall not display or depict the servicemark on its website or display, distribute or create any publication (in any format) or display, distribute or create other items that contain the servicemark. Page 14 of 24 9 A-16 The undersigned executes this Contract on behalf of Contractor and the County, and by doing so legally obligates and binds Contactor and the County to the terms and conditions of this Contract. FOR THE CONTRACTOR: DATE: appeared in person before me this day and executed this Contract on behalf of Contractor and acluiowledged to me under oath that has taken all actions and secured any and all necessary approvals and authorizations and has the requisite authority from Contractor to fully and completely obligate and bind Contractor to the terms and conditions of this Contract and any and all other documents incorporated by reference and also acknowledged to me under oath having been provided with copies and having read and reviewed all Contract documents including all documents incorporated by reference. Subscribed and sworn to before me on this day of Notary Public, State of My Commission Expires: Acting in the County of _ FOR THE COUNTY: BY: DATE: Jack Sato Smith, Manager Oakland County Purchasing Division APPROVED AS TO SCOPE OF CONTRACTOR SERVICES: In Phil Castonia, CPRP Business Development Representative County DATE: Oakland County Parks 2800 Watkins Lake Road Waterford, MI 48328 Page 15 of 24 2012. 9 A-17 EXIHBIT I CONTRACTOR INSURANCE REQUIREMENTS The Contractor shall provide and maintain, at their expense, all insurance as set forth below, protecting the County against any Claims, as defined in this Contract. The insurance shall be written for not less than any minimum coverage herein specified. 1. Commercial General Liability Occurrence Form including: a) Premises and Operations; b) Products and Completed Operations (including On and Off Premises Coverage); c) Personal and Advertising Injury d) Broad Form Property Damage e) Independent Contractors; f) Broad Form Contractual including coverage for obligations assumed in this contract; $1,000,000 — Each Occurrence Limit $1,000,000 — Personal & Advertising Injury $1,000,000 — Products & Completed Operations Aggregate Limit $2,000,000 — General Aggregate Limit $ 500,000 — Fire Damage Limit (Any One Fire) 2. Workers' Compensation insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. 3. Commercial Automobile Liability insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non -owned automobile with a combined single limit of $1,000,000 each accident. 4. Commercial Umbrella/Excess Liability insurance with a minimum limit of $2,000,000 each occurrence. Umbrella or Excess Liability coverage shall be no less than following form of primary coverages or broader. 5. Liquor Liability insurance with a limit of $1,000,000 each occurrence. 6. Commercial Property insurance. The Contractor shall be responsible for obtaining and maintaining insurance covering their equipment and personal property against all physical damage. 7. General Insurance Conditions: The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms, conditions, and/or endorsements. All certificates of insurance shall provide evidence of compliance with all required terms, conditions and/or endorsements. a. All policies of insurance shall be on a primary, non-contributory basis with any other insurance or self-insurance carried by the County; Page 16 of 24 9 A-18 b. The insurance company(s) issuing the policy(s) shall have no recourse against the County for subrogation, premiums, deductibles, or assessments under any form; c. Any and all deductibles or self -insured retentions shall be assumed by and be at the sole risk of the Contractor; d. All policies, with the exception of Workers' Compensation, shall be endorsed to name the County as additional insured; e. All policies shall be endorsed to provide a written waiver of subrogation in favor of County; f. The Contractor shall require their contractors, or sub -contractors not protected under the Contractors insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required in this Contract; g. Certificates of insurance must be provided no less than ten (10) working days prior to commencement of contract and must bear evidence of all required terms, conditions and endorsements; and h. All insurance carriers must be licensed and approved to do business in the State of Michigan and shall have and maintain a minimum A.M. Best's rating of A. Page 17 of 24 9 A-19 EXHIBIT II SCOPE OF CONTRACTOR'S SERVICES & PARTIES RESPONSIBLITIES 1. Provision of Concession Services. Contractor shall provide concession services to the Concession Buildings which shall include the purchase of food, beverages and all other supplies for the preparation and sale of food and beverages to the public together with all incidental services and supplies for performance of this Contract including but not limited to hiring terminating, training and supervision of all Contractor employees. The Concession Buildings mean the facilities and structures at the following locations that are designed to prepare, sell, and/or serve food and beverages: Red Oaks Waterpark; Waterford Oaks Waterpark, Groveland Oaks Campground, Addison Oaks Campground, and Springfield Oaks Golf Course. As part of providing concession services, Contractor shall operate a beverage and snack cart at Springfield Oaks Golf Course The Parties shall create operational procedures for the beverage and snack cart to include pricing, products, times of operation, and cart operation and maintenance costs. 2. Marketing and Sale of Food and Beverages. The Contractor shall use its best effort and take all necessary steps to further the sale of food and beverages at the Concession Buildings, including but not limited to marketing, taking credit cards to pay for food and beverages, opening an adequate number of lines in the Concession Buildings and using portable stands and carts to sell food and beverages. The location, type and carts are subject to the approval of the respective OCPRC Park Supervisor. 3. Menus and Sighs. The Contractor shall post menu signs at all Concession Buildings clearly displaying the prices of food and beverages for sale. The Contractor will provide "group party" menus to the Concession Buildings for the inclusion in Park package promotional literature and contracts. All menus and any changes thereto must be communicated and approved by the respective OCPRC District Chief of Operations and Maintenance and the OCPRC Park Supervisor. Healthy food options should be available at all Concession Buildings. 4. Food Prices. The prices must be similar to current community market pricing and upon request Contractor must provide document research support. 5. Hours of Operation. The Concession Buildings must be open during the respective County Park's hours of operation. Set-up and clean-up for the concession services shall occur before and after the respective County Park's hours of operation. The Contractor must get permission from the respective OCPRC District Chief of Operations and Maintenance and the OCPRC Park Supervisor for approval to change the operational hours. The Contractor may also be asked to be open and provide concession services for special events outside of normal operating hours. 6. Staffing. The Contractor shall provide an adequate number of supervisors, employees and agents to efficiently and effectively perform the services and responsibilities required under this Contract, including serving food and beverages to customers. At all times during hours of operation at the Concession Buildings, Contractor shall have a supervisor on duty. Page 18 of 24 9 A-20 7. Uniforms & Training. All Contractor Employees shall be issued uniforms with Contractor's logo, maintain appropriate appearance and should be properly trained for all customer service issues, at Contractor's expense. 8. Brand Advertising. The Contractor shall not use or permit product brand identification without the express prior written approval of OCPRC. 9. Clean-up and Refuse Collection. The Contractor must keep the Concession Buildings and the area that is provided for eating concessions and the furniture therein clean and free of refuse at all times. The Contractor must provide refuse collection at its sole cost and it is the responsibility of the Contractor and Contractor Employees to transfer all refuse to the appropriate refuse receptacle, except that the County will provide refuse collection at the Concession Buildings located at Addison Oaks Campground and Groveland Oaks Campground. 10. Utilities and Services for the Property. The County shall furnish the following utilities to the Property and Concession Buildings which are necessary for the operation of the Concession Buildings: electricity, heat, light, water, sewer, septic, and gas. The Contractor shall furnish telephone, cable and internet service, if it deems necessary. The Contractor shall use all efforts to conserve utility use. The Parties shall evaluate utility use at the end of each calendar year. 11. Contract Performance Evaluation. OCPRC shall perform an evaluation of the services provided by Contractor under this Contract at least once a year or more frequently as dictated by OCPRC. The Parties shall meet and discuss the conclusions of such evaluation and the steps that can be taken to implement the conclusions, if required. 12. Payment Terms. 12.1. During the entire term of this Contract, Contractor shall pay the County seven thousand and fifty-six dollars and no cents ($7,056.00) on the tenth of each month for the months of May, June, July, August, and September. These payments are based on the fixed amount as follows: Red Oaks Waterpark - $2,310/month Waterford Oaks Waterpark — $1,988/month Groveland Oaks Campground - $784/month Springfield Oaks Golf Course - $1,974/month 12.2 All sales from the previous month are to be reported to the Manager of Park Operations by the IOth of each month. Sales reports are to itemize gross sales by facility. 12.3 The Contractor shall pay the County seventy-five percent (75%) of all net profits generated from the services provided pursuant to this Contract. The term "net profits" for purposes of this Contract means the amount of remaining revenue after the following expenses are paid; auto, credit card fees, bank fees, manager fees, license fees, health insurance, general insurance, administrative overhead (no more than 11 % of sales), commissions, office supplies, taxes, pre/post season prep, uniforms, and depreciation. The net profits shall be paid to the County annually on October 20 for the previous fiscal year (October 1 — September 30), with adjustment payment due by December 20 along with an audited profit -loss statement by an independent Certified Public Accountant, in a form approved by Oakland County Parks and Recreation, itemizing payroll costs, Page 19 of 24 9 A-21 operating, and other expenses. The audited profit and loss statement must be certified by a Certified Public Accountant licensed to practice in the State of Michigan. 12.4 All payments due to the County under this Contract shall be sent to: Oakland County Parks and Recreation Attn: Fiscal Services 2800 Watkins Lake Road Waterford, MI 48328 13. Contractor Duties and Maintenance Responsibilities. Contractor shall perform the following duties and maintenance responsibilities: 13.1. Contractor shall provide a point of sale system for the purchase of the food and beverages at the Concession Building and maintenance and support for such system. 13.2. Contractor shall provide all window treatments for the Concession Buildings and clean and maintain such window treatments, if applicable and as directed and approved the OCPRC Executive Officer. 13.3. Contractor shall provide for all interior decorating and interior decorations of the Concession Buildings, if applicable and as directed and approved by the OCPRC Executive Officer. 13.4. Contractor shall clean all carpets and all floors of the Concessions Buildings and provide all cleaning supplies for such cleaning on a daily basis or more frequently as needed. The carpets and floors shall be professionally cleaned at least once a year or more frequently as needed. 13.5. Contractor shall clean the interior of all Concession Buildings, including the windows and screens and provide all cleaning supplies for such cleaning on a daily basis or more frequently if needed or required. 13.6. Contractor shall clean the equipment provided by the County, for Contractor use, on a daily basis or more frequently as needed or required by law. Contractor shall dispose of or recycle used grease as needed in a lawful manner. 13.7. On a daily basis or more frequently as needed, Contractor shall clean and keep free of refuse the area outside the Concession Buildings that is designated by OCPRC for eating and drinking of concessions, including but not limited to cleaning the furniture located in such areas, rinsing the grounds in such areas, and picking up and disposing of the refuse in such areas. 14. County Duties and Maintenance Responsibilities. 14.1. The County shall be responsible for all upgrades to the Concession Buildings, including replacement of carpet and flooring, replacement of windows and screens, painting, and building designs that might be required for such upgrades. 14.2. The County shall be responsible for maintenance and inspections of the Concession Buildings including but not limited to, repair of floor and carpeting, repair of windows and screens, and repair of HVAC system, and repair of roof Page 20 of 24 9 A-22 14.3. The County shall be responsible for providing and maintaining fire extinguishers, fire suppression systems, and/or ansul fire suppression for the Concession Buildings as it deems necessary or as required by law. 14.4. The County shall provide for the cleaning, maintenance and repair of the exhaust hoods and grease traps at the Concession Buildings, if applicable. 14.5. The County shall be responsible for providing, maintaining and repairing a water/filter system, if necessary at the Concession Buildings. 14.6. The County shall be responsible for providing and maintaining alarm system for the Concession Buildings as it deems necessary. 14.7. The County shall be responsible for providing and maintaining all light fixtures in and around the Concession Buildings, including bulb replacement. 14.8. The County shall be responsible for cleaning, maintaining, and repairing the restrooms at the Concession Buildings and any other restrooms located on the Property. 14.9. The County shall be responsible for all exterior maintenance, repairs and replacements to and around the Concession Buildings or to or around the Property, including painting, lighting, roof, canopy, parking lot, signs, landscaping, 15. Equipment Provided by County for Each Concession Building_ Contactor is responsible for providing the equipment and supplies to deliver the services required by this Contract, which are not expressly required to be provided by the County herein. 15.1. Red Oaks Waterpark 15.1.1. Sign 15.1.2. Condiment Stand 15.1.3. Ice Machine 15.1.4. Fryer 15.1.5. Dump Station 15.1.6. 3 compartment sink 15.1.7. Two (2) walk in fridge/freezers 15.1.8. Two (2) small fridge units in prep area 15.1.9. Cook/Prep Station/Table 15.2. Waterford Oaks Waterpark 15.2.1. Grill 15.2.2. Fryers (2) 15.2.3. Dump Stand — Frying Area 15.2.4. Refrigerator/Freezer 15.2.5. Upright Freezer 15.2.6. Upright I Door Refrigerator 15.2.7. Ice Machine 15.2.8. 3 Drawer Sandwich Prep Station 15.2.9. Built -In Steamer 15.2.10.3 Compartment Sink 15.2.11. Condiment Cart Page 21 of 24 9 A-23 15.2.12, Storage Racks 15.2.13, Stanchions (Roping) (6) 15.2.14, Industrial Pole Fan 15.3. Groveland Oaks Campground 15.3.1. Desk 15.3.2. Desk Chair 15.3.3. 3 Shelf Work Station (2) 15.3.4. Pizza Oven 15.3.5. Fryer Hood System 15.3.6. Deep Fryers (2) 15.3.7. Grill 15.3.8. Ice Machine 15.3.9. 2 Door — 6 shelve - Cooler 15.3.10. Walls in Cooler 15.3.11. Randel Cooler 15.3.12. Cooler 15.3.13. Walls in Freezer 15.3.14.3 Compartment Sink 15.3.15. Workstation with Hand Sink 15.4. Addison Oaks Camp round 15.4.1. 3 Compartment Sink 15.4.2. Cooler 15.4.3. Coolc/Prep Station/Table 15.5. Springfield Oaks Golf Club 15.5.1. Grill 15.5.2. Refrigerator 15.5.3. Upright Freezer 15.5.4. Deep Fryer 15.5.5. Gas Stove 15.5.6. Neon Grill Room Sign 16. Capital Improvements Provided by Contractor on or at County Property/Concession Buildings. 16.1. Contractor shall provide capital improvements on or at the Property or the Concessions Buildings which are set forth in a change order to this Contract. Each capital improvement shall include a price at which the capital improvement will be equally amortized over five years or the remaining term of the Contract whichever is less. 16.2. If the County terminates and/or cancels this Contract for convenience and not cause prior to the end of the term, listed on the first page of this Contract, then the County shall pay the Contractor the portion of the capital improvements which are not amortized as of the date of termination. Such payment shall be made to Contractor within forty-five (45) days of the date of termination and/or cancellation. Page 22 of 24 9 A-24 16.3. If the capital improvement is affixed to the Property or Concession Buildings, then upon termination or cancellation, the capital improvement shall be the property of the County. If the capital improvement may be removed from the Property or Concession Buildings without substantially damaging the Property or Concession Buildings, then the capital improvement shall be the property of the Contractor. 16.4. Maintenance of all capital improvements provided by contractor on or at the property/concession buildings will follow the responsibilities in Section 13 and Section 14 of this agreement. Page 23 of 24 9 A-25 EXHIBIT I COUNTY SERVICEMARK Page 24 of 24 9 A-26 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA i }.... S To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brittany Bird, Natural Resources Planner Submitted: March 1, 2012 Subject: Informational Item: Status Update — Request for Proposals Addison Oaks Wetland Mitigation Banker Services. INTRODUCTION AND HISTORY In November 2011, OCPR issued a Request for Proposals (RFP) for pre -qualified wetland mitigation banking professionals for the development of a wetland mitigation bank in Addison Oaks County Park. The project intent is to serve as a demonstration site to implement an MDEQ pilot program for assisting local units of governments and partnering individuals or entities in the development of wetland mitigation banks in accordance with amendments to Part 303, Wetlands Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451 (2009). No funding is provided for the pilot program. However, MDEQ provides staff and permitting assistance as applicable, and the wetland banking RFP is designed such that 1) the wetland banker incurs 100% of all wetland bank development costs, and 2) OCPRC receives a portion of wetland bank credit sales to cover bank stewardship and maintenance costs in perpetuity. BID PROGRESS TO -DATE On December 2, 2011, OCPR staff hosted a pre -proposal site visit for the Wetland Banker Services RFP at Addison Oaks County Park; six firms attended. On February 10, 2012, OCPR received project bids from the following prospective vendors: Davey Resource Group/ Ohio Wetlands Foundation Niswander Environmental, LLC BID EVALUATION CRITERIA Staff will conduct vendor interviews and bid evaluations according to the following evaluation criteria during the next month: EVALUATION SCORING CRITERIA SECTION WEIGHT Preliminary Design/ Stewardship Funding 30% Experience/ Staff Qualifications 25% References 20% Organizational Qualification 15% Licensing/ Permitting 10% TOTAL 100% Page 2 EVALUATION COMMITTEE • Mike Donnellon, Chief of Park Facilities, Maintenance & Development, Oakland County Parks • Melissa Prowse, Business Development Representative, Oakland County Parks • Brittany Bird, Natural Resources Planner, Oakland County Parks • Donna Folland, Project Advisor, Oakland County Parks - Planning • Scott Guzzy, Chief of Purchasing, Oakland County NEXT STEPS Staff will present the evaluation committee's recommendation for contract award to the Commission at the April 4, 2012 meeting. MITIGATIION BANK PROJECT TIMELINE WETLAND MITIGATION BANK SCHEDULE A. Addison Oaks Site Visit -December 2, 2011 B. February 10, 2011 — Wetland Mitigation Bank Bids Due C. March 2012 — Evaluation of Wetland Banker Bids D. April 4, 2012 - Presentation of Recommendation for Contract Award to OCPRC Z. April — May 2012 — Development of Site Plan, Banking Agreement, Land Use Agreement, Conservation Easement documents. F. June 2012 — Submit Final Site Plan and Banking Agreement to MDEQ G. August 2012 — Sign Banking Agreement H. August — October 2012 — Construct Bank I. December 2013 — Approval of First Bank Credits H% GAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA fb N [ . ) A a I< To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: February 29, 2012 Subject: APPROVAL — Independence Oaks and Highland Oaks Boundary Fencing INTRODUCTION AND HISTORY With land acquisitions boundary delineation with a typical 4' farm fence is necessary to ensure safe park access, enforce park rules and minimize encroachments onto or within neighboring parcels of land. In 2010, staff awarded a contract for the installation of a boundary fence at the newly acquired Upper Bushman Lake Property, now known as Independence Oaks — North. However, due to the failure of the contractor to complete the fencing contract, staff re -issued the remainder of the work (Base Bid #3) with additional fencing at the Southwest Corner of Independence Oaks (Base Bid #2) as budgeted for FY2012. In addition, Staff proceeded to include the fencing of the newly acquired Hodges Property (2009), located at Highland Oaks County Park (Base Bid #1), due to encroachment and access issues. On January 5th 2012, staff received (3) three vendor bids, as follows, BASE BID #1 — Highland Oaks 4' Perimeter Farm Fencing o ALTERNATE 1-A —Additional 4' Perimeter Farm Fence o ALTERNATE 1-13 -High Tensile 3-Strand Smooth Wire Fence o ALTERNATE 1-C — Highland Oaks Fence Line Clearing BASE BID #2 — Independence Oaks SW Boundary Fence o ALTERNATE 2-A — Independence Oaks SW Boundary Fence Line Clearing BASE BID #3 — Independence Oaks North Fence line o ALTERNATE 3-A — Independence Oaks North Fence Line Clearing COMPANY DESCRIPTION Bidder #1 Bidder #2 Bidder #3 Eastside Vinyl RMD Holdings LTD DBA Nationwide Construction Group Michigan Fence and Supply Co Base Bid#1 $ 17,160.00 $ 13,728.00 $ 20,287.00 Alternate 1-A $ 15,379.00 $ 12,303.00 $ 18,306.00 Alternate 1-13 $ 3,327.50 $ 2,300.00 $ 4,023.00 Alternate 1-C $ 10,000.00 $ 15,844.00 $ 7,014.00 Base Bid#2 $ 44,909.00 $ 42,213.00 $ 42,670.00 Alternative 2-A $ 10,000.00 $ 14,507.00 $ 6,813.00 Base Bid #3 $ 20,957.50 $ 14,134.00 $ 15,355.00 Alternative 3-A $ 10,000.00 $ 5,908.00 $ 1,906.00 Bond Included Included $ 3,500.00 Total: $ 152,690.50 $ 205,146.00 $ 119,874.00 9 C - 1 Page 2 STAFF RECOMMENDATION Staff recommends awarding a contract to Michigan Fence and Supply Company in the amount of $119,874, with a 5% contingency of $5,994 for a total approved amount of $125,868 for Base Bid 1 — 3, including all alternates. The approved FY2012 Capital Improvement Plan Budget is $136,772 between the remainder of the Independence Oaks — North Fencing ($56,772) and the Southwest Corner Fencing ($80,000). With the necessary property line staking for these projects ($14,800), staff further recommends approval to transfer $3,896 from the FY2012 CIP Contingency to these CIP Projects. Remaining FY2012 Contingency is $1,275,889. Staff and Fiscal Services will work together to appropriately correct project amounts to each of the three (3) separate CIP accounts under this contract. MOTION Move to award the contract for the boundary line fencing for Independence Oaks and Highland Oaks to Michigan Fence and Supply Company in the amount of $119,874, with a 5% contingency of $5,994 for a total approved amount of $125,868 for Base Bid 1 — 3, including all alternates, and approve the transfer of $3,896 from the FY2012 CIP Contingency to these CIP Projects. 9 C-2 GM 1 NET I • - • • '►•• ► am'" OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Sue Wells, Manager of Parks & Recreation Submitted: March 1, 2012 Subject: Lewis E. Wint Nature Center Operations Update and Budget Adjustment Request INTRODUCTION AND HISTORY At the recommendation of the Commission staff was directed to identify costs the County would still have to incur if it closed the Nature Center, as well as identify monies in the budget that could offset the existing overage. To close the Lewis E. Wint Nature Center the Oakland County Parks and Recreation Commission would have the following costs: Building Maintenance 5,000 Natural Gas 3,000 Electric 4,000 Depreciation 46,400 Insurance 5,000 Maintenance Dept. Charges 1,220 Telephone Communications 2,000 Cost to Close Facility 66,620 Since the 2012 Budget was adopted the following is action that has taken place at the Nature Center: • One (1) of the Park Naturalists at Wint Nature Center retired as of 02/29/12 • As of 02/29/12 the Nature Center run by one Full-time staff member • Amphitheater Rentals moved to Independence Oaks Park Operations • Fulfill program commitments that have been registered • Staff will solicit key volunteers for Sensory Garden or not maintain the Garden to the extent that it is now • Hours of operation at the Nature Center to the public will be further limited in 2012 and 2013: Wednesday — Sunday 1:00 — 5:00 p.m. excluding school trips STAFF RECOMMENDATION The staff recommends the transfer of $97,000 from the Recreation Program Services (RPS) budget to the Lewis Wint Nature Center budget. Monies from the RPS budget come from: 3/4 Full-time Recreation Program Supervisor Salaries & Fringe Benefits $82,560 1 PTNE Program Leader Position Salaries & Fringe Benefits $14,440 $97,000 Staff has provided a 2012 Amended Budget and will be available to answer questions. MOTION Move to approve the transfer of $97,000 from the Recreation Program Services Budget to the Lewis E. Wint Nature Center Budget as follows: $82,560 from Recreation Program Supervisor Salaries & Fringe Benefits and $14,440 from PTNE Program Leader Position Salaries & Fringe Benefits. 9 D - 1 Lewis E. Wint Nature Center 2012-2013 Budget Department: Independence Oaks •ganization: 5060650 - PR Nature Program Fund: 50800 - Parks and Recreation Revenues Charges for Services 630700 Annual Vehicle Permits 631925 Rental Facilities 632037 Sales Pro Shop 632135 Special Contracts Contributions 650104 Contribul Revenue Grand Total Revenues Expenditures Personnel Salaries 702010 702030 702050 702080 702120 702160 '02200 12020 Salaries' Tim Lynr Holiday Annual L Sick Lea, Jury Duty Summer Death Leave 0.00 0.00 0 Overtime 0.00 312.50 505 2012 Year to Date Fiscal Month 3 2012 Projected Expenditures 02/29/2012 2012 Estimated Year End Expenses 0.00 10,000 0.00 600 38.95 40.84 700 6,642.63 9,262.63 20,000 c &04 Flo o '1n4 A R1 'Ann Fringe Benefits 722740 Fringe Benefits Tim Nowicki's Fringe Benefits Lynn Conover's Fringe Benefits 722750 Workers Compensation 722760 Group Life 722770 Retirement 722780 Hospitalization 722790 Social Security 722800 Dental 722810 Disability 722820 Unemployment Insurance 722850 Optical Personnel Expenses Operating Expenses Contractual Services 730121 Bank Charges 730198 Building Maintenance Charges 730240 Cash Shortage 730247 Charge Card Fee 730429 Custodial Services 730520 Design Fees 730562 Electrical Service -30646 Equipment Maintenance 30814 Grounds Maintenance 731059 Laundry and Cleaning 731115 Licenses & Permits 57,145.05 83,983.24 130,209 20,944.45 22,904.00 22,904 19,598.00 39,196 0 432.69 0 0 213.56 0 0 16,112.53 0 0 12,429.50 0 0 4,004.25 0 0 1,094.94 0 0 157.18 0 0 263.76 0 0 61.68 0 20,944.45 77,272.08 62,100 78,089.50 161,255.31 192,309 0.00 12.60 50 1,152.87 1,778.59 9,325 0.00 193.19 0 113.10 0.00 800 2,500.00 3,750.00 5,750 0.00 0.00 0 1,633.02 2,706.15 10,000 0.00 0.00 500 0.00 0.00 100 0.00 0.00 75 94.20 100 731136 Logos Trademarks Intellect Prp 0.00 0.00 750 731213 Membership Dues 0.00 0.00 270 731241 Miscellaneous 34.96 43.70 500 731269 Natural Gas 875.41 2,196.93 6,500 731339 Periodicals Books Publ Sub 0.00 0.00 240 731346 Personal Mileage 70.43 123.18 500 731388 Printing 60.60 195.71 500 731780 Software Support Maintenance 89.70 112.25 200 731941 Training 0.00 0.00 175 732018 Travel and Conference 0.00 0.00 500 732165 Workshops and Meeting 0.00 0.00 0 6,530.09 11,206.49 36,835 Commodities 750063 Custodial Supplies 18.06 45.15 600 750154 Expendable Equipment 0.00 0.00 0 750385 Merchandise 29.22 38.30 850 750399 Office Supplies 214.63 470.08 700 750476 Recreation Supplies 846.21 1,623.55 3,750 750504 Small Tools 0.00 0.00 400 750511 Special Event Supplies 459.59 592.69 2,200 750581 Uniforms 0.00 462.50 300 1,567.71 3,232.26 8,800 Depreciation 761042 Depreciation Park Improvements 280.56 467.60 3,500 761084 Depreciation Buildings 9,735.30 16,225.50 42,900 10,015.86 16,693.10 46,400 Operating Expenses 18,113.66 31,131.85 92,035 Internal Support Internal Services 774636 Info Tech Operations 774677 Insurance Fund 775754 Maintenance Department Charges 776659 Motor Pool Fuel Charges 776661 Motor Pool 776666 Print Shop 778675 Telephone Communications Internal Support Grand Total Expenditures Difference 2,356.00 2,945.00 10,000 293.92 551.10 4,900 162.00 202.50 850 221.77 321.54 2,750 1,802.49 3,210.15 11,770 0.00 0.00 2,500 910.48 1,653.45 6,080 5,746.66 8,883.74 38,850 5,746.66 8,883.74 38,850 101,949.82 201,270.90 323,194 234,000.00 234,000.00 234,000.00 (132,050.18) (32,729.10) 89,194 9 D - 3 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA Jfl To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Becky Stepp, Project Advisor -Resource Development Submitted: March 1, 2012 Subject: Independence Oaks -North: Jodi Bee Honey Farm, Inc. License Approval INTRODUCTION The ecological service pollinators provide facilitates the reproduction of nearly 70 percent of the world's flowering plants, including more than two-thirds of the world's crop species. The economic value of pollinators is estimated at $3 billion per year in the U.S. where approximately one of every three bites of food consumed originates from an insect -pollinated food source. Bees are the most abundant pollinators of flowering plants in our environment. Although Apis mellifera L. (the honey bee), is the most important crop pollinator species worldwide, its ability to continue to serve as a critical crop plant pollinator both ecologically and economically is at risk. Habitat loss, alteration, and fragmentation, pesticide use, and introduced diseases all contribute to declines of bees. On October 18, 2006, the National Academy of Sciences (NAS) released its report on the Status of Pollinators in North America. The report addresses pollinator declines, their causes and consequences, and makes recommendations on conservation or restoration steps that can be taken to slow or reverse decline. It, along with other materials regarding pollinator conservation, is available for review upon request. The basic habitat needs for pollinator insects, such as bees, are simple to provide and can be integrated into the current maintenance of any greenspace. Oakland County Parks and Recreation recognizes the role that honeybees play in pollination and the potential that park properties and natural areas have to support remaining pollinator populations. Pollinators keep plants healthy, which in turn provides habitat and food for other wildlife. In addition, the presence of sustainable populations of pollinators also benefits nearby natural areas, such as parks, and neighboring gardens and agricultural areas. Creating educational and interpretive programming regarding pollinator conservation within OCPRC parks aligns with other natural resource management, environmental education and horticulture program objectives. Creating strategic partnerships with subject matter experts to develop educational programs will allow OCPRC to provide these additional educational opportunities at appropriate and strategic venues such as the Waterford Oaks Greenhouse, Oakland County Market, and Wint Nature Center. HISTORY Jodi Bee Honey Farm, Inc. (JBHF) currently manages 25 permanent beehives at two sites on Independence Oaks — North and has done so with the permission of the previous owners for many years. JBHF manages hives at 10 additional locations in the area and has been keeping bees for more than 30 years. Staff has discussed partnering with JBHF to develop various educational content and opportunities for OCPRC in return for allowing the continued management of hives on park property. There are currently two educational programs planned in 2012 by OCPRC horticulture staff related to pollinator conservation and staff is continuing to explore other opportunities with JBHF including but not limited to; 1. Assist staff with hosting a honey education program, much like the successful maple syrup education program. 2. Assist staff to care for a demonstration hive at Wint Nature Center. 3. Assist Natural Resource Management crews in restoration of grassland habitat at Independence Oaks — North via provision of pollination services for native plants. 4. Develop interpretive signage content for the park system. 5. Provide expertise at educational workshops hosted by OCPRC. a. Provide 1 % of the produced honey to OCPRC for use as promotional material or for educational programs. 9 E - 1 Page 2 While additional planning is required to fully develop the educational opportunities, a License Agreement should be put into place as soon as possible to allow for the management of the hives to continue uninterrupted. A License Agreement has been drafted by Corporation Counsel in coordination with OCPRC staff that outlines restrictions and responsibilities and identifies future partnership obligations. ATTACHMENTS - License Agreement - Exhibit "A" Site STAFF RECOMMENDATION Staff recommends that we move forward with the attached License Agreement as provided by Corporation Counsel as the first step in developing important educational opportunities that align with many current park facilities and programs. MOTION Move to approve the License Agreement provided by Corporation Counsel to permit Jodi Bee Honey Farm, Inc. to manage beehives at Independence Oaks — North County Park. 9 E - 2 OAKLAND COUNTY PARKS License Agreement The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a License for use of its property as set forth herein to: Name of Entity or Person ("Licensee"): Address: Contact Person: Telephone Number: Jodi Bee Honey Farm, Inc. 3119 Oak Hill Place, Clarkston, MI 48348 Lloyd and Judy Schmaltz 248.627.6496 For and in consideration of the issuance of this License, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Licensee may only use the property described below for the purposes set forth in this Agreement. 1.1. The Licensee shall use the designated area(s) as illustrated in Exhibit A at Independence Oaks — North County Park located at 9501 Sashabaw Road, Clarkston, MI 48348 ("Property"). Exhibit A is incorporated by reference into this Agreement. 1.2. Management of beehives shall be by Jodi Bee Honey Farm, Inc. 1.3. The Licensee shall manage no more than thirty (30) permanent hives on the Property in the designated area(s) for the purpose of bee management and honey production. 1.4. The Licensee shall keep all hives a minimum of 20 feet from all trails. 1.5. The Licensee shall access the Property during regular park hours of operation. Note: A daily or annual vehicle permit is required to access the park property. 1.5.1.1. The Licensee shall access the Property by using the existing parking lot and established vehicle access drives. 1.5.1.2. The Licensee shall arrange for special access to the Property at least 24 hours in advance with the park supervisor as needed. 1.6. Licensee shall not place any signs or advertisements on the Property without the prior written consent of OCPRC Executive Officer. 1.7. Licensee shall keep the Property and anything stored thereon in good order and repair and in a clean, safe, and healthful condition. 1.8. Licensee shall not make any alternations, additions, or changes to the Property, including the addition or re -location of hives, unless prior written approval is given by the OCPRC Executive Officer. Page 1 of 5 Attachement 1-JBHF License Agreement Draft--3-01-12.Doc 9 E-3 1.9. Licensee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. At the expiration or termination of this Agreement, Licensee shall leave the Property in the same condition that Licensee found it and clean of all rubbish. Licensee shall remove of all of its personal property within thirty (30) days of expiration or termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, OCPRC shall dispose of it as it sees fit. Licensee Responsibilities. 2.1. The hives and the bees are the property and responsibility of the Licensee. All maintenance related to the management of the hives and bees is the responsibility of the Licensee. 2.2. Licensee shall notify OCPRC of any land management activities that could cause harm to hives or bees (i.e. use of herbicides, prescribed fire) so that protocol can be developed in conjunction with OCRPC staff to avoid harm to hives and bees.. 2.3. Licensee and all persons performing work on behalf of Licensee shall not, in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.4. Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property. 2.5. Licensee shall not sell or permit anyone to sell alcoholic beverages on the Property. 2.6. In exchange for no license fee for use of the Property, Licensee shall work with OCPRC to develop educational opportunities related to the management of hives and bee keeping research and practices. 2.6.1. If honey is produced by the hives, the Licensee shall provide 1% of the produced honey to OCPRC for use as promotional material or for educational programs. 3. OCPRC Responsibilities. 3.1. OCPRC shall post informational signs along any trail in proximity to the hives, to ensure park users are aware of the presence of managed hives. 3.2. OCPRC shall request in writing the re -location of hives if deemed necessary for user safety and or park development. 4. Liability/Assurances. 4.1. Damage to OCPRC Property. Licensee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Licensee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Licensee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Licensee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. Page 2 of 5 Attachement 1-JBHF License Agreement Draft--3-01-12.Doc 9 E-4 4.2. Damage to Licensee Property. Licensee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Licensee's personal property located, kept, or stored on the Property during Licensee's use of the Property. 4.3. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 4.4. Licensee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 4.5. Indemnification. Licensee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property because of Licensee's use of the Property. 4.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 5. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit B. Exhibit B is incorporated by reference into this Agreement. 6. Termination 6.1. Either Party may terminate this Agreement upon ninety (90) days written notice to the other Party for any reason. 7. Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Agreement. A copy of OCPRC Park Rules and Regulations shall be given to Licensee upon execution of this Agreement. The OCPRC Park Rules and Regulations can also be found on the OCPRC website. 8. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of OCPRC. Page 3 of 5 Attachement 1- JBHF License Agreement Draft--3-01-12.Doc 9 E-5 9. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Agreement or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Agreement shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 10. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties. 11. Severability. If any term, covenant, or condition of this Agreement or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Agreement or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Agreement. 12. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 13. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 14. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 15. Effective Date. The Effective Date of this Agreement shall be the date upon which the last of the Parties listed below has signed the Agreement. 16. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY LICENSEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 5 Attachement 1- JBHF License Agreement Draft--3-01-12.Doc 9 E-6 FwNwal". WTI INSERT ILLUSTRATION OF DESIGNATED AREA AS NOTED IN SECTION 1.1 ABOVE EXHIBIT B INSERT INSURANCE REQUIREMENTS, IF NEEDED Page 5 of 5 Attachement 1 - JBHF License Agreement Draft--3-01-12.Doc 9 E-7 OP rm ' I i ar ud'itrr ;"�i ' c '•'' '' OAK HILL .s o It it � - � �r '�T,� •r. 1. � :ill v� i' ,Independencepam IL ' • .'S OAK HILL jrm t � ell„ ...} �• ,4r ./: it A. ! jTa rth`Gounty Pa rk4' Q' ASHFORD y♦ter lowT.• �e C Gd /. h Ito _ xk. . ke�yy .�•a �.�,� - �� �•�544�+ �:1!r • - �f` ��. ii.• ti F� ,;TI a "� t• r 7 y+.. �."fir I;*R j rP4 � '� �• � ` _z t ''��''1 k �• `, i. r< ��. _r r • /'�' sL�i- y,}r'�- 1+7jt � ,1p �. ,'V �Ptfv �W�� ,� `:v {si�rVy-.".y�+''t� ai •f' 'M1� ,r:.�k.., �,. '.� � . y'r' TY,'b rj`. r k �_ � 4 . . � r_�..JY ,�. y�j •� ,•� •�t, '�.j•. .��,,ti "',y► ,�� i!Y_�- :_ fir. .l� r�iI, ' � , �.�-,�' 1 ti t r-•.r`''��.t� t�ij f YaY.. L,�'F'' ,, y 49. ptr,,r1'r+y -! ">w •i¢ �'•>4r - / - 't r•3 4„7�, ti F. i. �r ,- C..• f.vr r+E::It i•� /,y_y'zc �f7 (/�,}y��L((•!I�f ._'•L•. + .J! .!!1. �„yn....` r 'T+ (a g •�, 1 g�zj t f � t `• .►- * 1 ` , , 4r..fy'"'��!la r �,r �•T+ ��► y r: , ,i. a ri wt K ^^' p+,J 3 I �+. I •=Fr tw' 10 OAS V x. •'r r !Qf �Y}'. '' i ! P7R-�4. sir':'.. .. _ - _ i rl. ;'`` .1 RIDGE Its 11 - r{ �'t"`n,�+•`�Jii R 1 yy9 i J =' ! ,r !i+' m r',-mv>r, f;'4J'--r• ti'v � n v' f - ' v h . r r 3 - R:•1 i tt: Y �.Yv - •' - ,'14 }I r� + 1 r1f:+liya! .R..�y _ "•'� - tn• y' ' i� . 4. _'KA LAND EXHIBIT A: INDEPENDENCE OAKS NORTH COUNTY PARK 111. ' '1 �► .Roadcenterline DESIGNATED HONEY PRODUCTION AREAS ■, Existing Public Access Trail Hive Locations Map Created: 3 February 2012 r E—R " Fee Park Boundary q o sus Aso l.soo l �AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 7, 2012 AGENDA ITEM No. OF PARKS OPERATIONS; RECREATION SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer James C. Dunleavy, Chief of Parks Operations— North District Terry Fields, Chief of Recreation Submitted: March 1, 2012 Subject: Mobile Stage Purchase INTRODUCTION AND HISTORY Oakland County Parks and Recreation is requesting authorization to purchase a mobile stage and reassign an existing stage. The existing stage was originally purchased in 1988 and has generated more than $345,000 in revenue. The trailers are inspected each year and in 2011 the mobile stage was showing numerous stress cracks in the frame. We were able to use it for another season but the damage continues. The staff feels the stage should no longer be used as a rental vehicle. We may possibly be able to use the current stage as a band show stage in one of the Oakland County Parks. The County has been renting out mobile stages since the 1980s. The stages provide recreational opportunities to various locations throughout the county. Mobile stages are great for special events and various programs for all seasons of the year. Oakland County Parks also uses the stages at many of its own events such as the Oakland County Fair, Fire & Ice Fest, Car Show, and many other events. ATTACHMENTS - Comparison of bids STAFF RECOMMENDATION Staff recommends that a new stage be purchased and reassign the existing 1988 Mobile Stage. After reviewing the bids with parks staff and Oakland County purchasing, it has been recommended that we pursue the Century Industries bid at the purchase price of $105,862. MOTION Move to approve the award of the bid for the purchase of a new mobile stage from Century Industries of Sellersberg, Indiana for a total cost of $105,862 and approve the transfer of funds from the Operating Contingency 5060201-730359. 9F-1 Mobile Stage Comparison Century Industries FHighestwind Wenger load rating - ShowMaster stages Stages rated at 45 mph. offer the highest independently certified wind load rating for enclosed sound shell mobile stages. Stages rated at 46 mph. High -Floatation Tires - ShowMaster stages are Tires and Rims — LT 235/85 R16 steel -belted radial equipped with wide, high -floatation tires. The tires mounted on an 8-bolt rim. additional width of these tires provides a wider foot print for off -road travel, minimizing the environmental impact when operating on soft surfaces. Anti -Corrosion (additional option to protect the Did not provide an anti -corrosion option. life of the stage) - Provides increased corrosion resistance for longer stage life and reduced maintenance. Stage Deck - The ShowMaster stage deck is Stage Deck — Composite stage deck shall be 3/" 7- dampened, composite, all-weather construction, ply Douglas Fir plywood core. Black, non-skid with a slip resistant surface pattern. It features a traffic surface shall be 0.015' thermally fused neutral gray surface color for a significantly lower Polyglass composite overlay embossed with raised summer surface temperature compared to typical textured pattern. Backer material shall be 0.008" black stage decks. thermally fused MDO overlay, and shall function as a moisture barrier. Stage deck shall be constructed Seamless three —part composite, 1'�8 thick. of economical replaceable components in the Features 1' urethane core, sandwiched between event that damage should require decking two (2) 3/8" plywood layers. The plywood is replacement. coated with rugged waterproof fiberglass reinforced polymer which eliminated the need for periodic refinishing. The top surface is textured for a slip resistance. Deck Support Truss - replaces the standard Legs — 5 adjustable support legs attached to the multiple leveling/support legs with a full-length leading edge of the hydraulic stage to provide support truss featuring two -point leveling. As the uniform stability and load capacity. Legs fold into deck lowers, control arms automatically extend position when the hydraulic stage is opened and the support truss, keeping it perpendicular to the shall be secured for transport to magnetic catches ground. when closed. In addition to significantly expediting the leveling process by eliminating multiple leveling points, the support truss holds the deck flat, totally eliminating any waviness from the deck surface. Century Industries Bid - $105,862 Wenger Bid - $99,092 Sellersburg, IN Owatonna, MN 9 F - 2 March 7, 2012 Revised Item #9 G Contract Amendment Oakland County Fair Association - Electrical Improvements First Amendment to the Oakland County Fair Cooperative Agreement between Oakland County Parks and Recreation Commission and Oakland County 4-H Fair Association FIRST AMENDMENT TO THE OAKLAND COUNTY FAIR COOPERATIVE AGREEMENT BETWEEN OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND OAKLAND COUNTY 4-11 FAIR ASSOCIATION This First Amendment (I" Amendment) is entered into this day of , 20 , between the Oakland County Parks and Recreation Commission ("OCPRC"), located at 2800 Watkins Lake Road, Waterford, MI 48328 and the Oakland County 4-H Fair Association ("OC41-IFA"), located at 12451 Andersonville Road, Davisburg, MI 48350. BACKGROUND A. The Parties entered into the Oakland County Fair Cooperative Agreement dated April 16"i, 2009 ("Cooperative Agreement") for the purpose of holding the Oakland County Fair, sponsored and run by OC4HFA, at Springfield Oaks Park. The Cooperative Agreement expires on April 15, 2013. B. The Cooperative Agreement requires that OCPRC provide daily maintenance for the facilities located at Springfield Oaks Park, including facility upkeep. C. Certain utility and electrical upgrades are needed at Springfield Oaks Park and the facilities located thereon, given the age of the utility fixtures and electrical systems. D. Given the history of the Fair at Springfield Oaks Park, OC4HFA has agreed to pay for certain utility and electrical upgrades, as set forth below, in exchange for extending the Cooperative Agreement until December 31, 2016. E. In consideration of the mutual covenants contained herein, the Parties agree as follows: I't AMENDMENT §1. Paragraph I.1. of the Cooperative Agreement shall be amended to extend the Cooperative Agreement until December 31, 2016. §2. Paragraph I.2. of the Cooperative Agreement shall be deleted in its entirety. OC4HFA shall pay OCPRC for utility and electrical upgrades to Springfield Oaks Park on the following dates and up to the following amounts: six thousand dollars ($6,000.00) on August 15, 2012; twelve thousand dollars ($12,000.00) on August 15, 2013; twelve thousand dollars ($12,000.00) on August 15, 2014; twelve thousand dollars ($12,000.00) on August 15, 2015; twelve thousand dollars ($12,000) on August 15, 2016; and six thousand dollars ($6,000.00) on December 15, 2016 (for a total of up to $60,000),If the Cooperative Agreement is terminated prior to December 31, 2016, OC4HFA's obligation to pay the monies set forth in paragraph 3 of this Amendment shall continue. If the Coouerative Agreement is terminated by the OC4HFA prior to December 31, 2016 the OC4HFA is still obligated to pay the monies set forth in paragraph 3 of the Amendment. If OCPRC terminates the Cooperative Agreement before December 31, 2016 will not be obligated any balance as of the date of termination. §3. Page 1 of 2 1ST Amendment §4. All other terms and conditions of the Cooperative Agreement shall continue with frill force and effect, except as modified herein. §5. This Is` Amendment and the terms and conditions of the Cooperative Agreement constitute the entire agreement and understanding between OCPRC and OC4HFA and supersedes any and all other prior oral or written understandings, communications, or agreements between OCPRC and OC4HFA. IN WITNESS WHEREOF, hereby acknowledges that s/he has been authorized by OCPRC to execute this I" Amendment on its behalf OAKLAND COUNTY PARKS AND RECREATION COMMISSION Date: WITNESS: By: Date: IN WITNESS WHEREOF, hereby acknowledges that s/he has been authorized by OC4-HFA to execute this 151 Amendment on its behalf. OAKLAND COUNTY 4-H FAIR ASSOCIATION IC Date: WITNESS: BY: Date: Page 2 of 2 1ST Amendment OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: March 1, 2012 Subject: Approval — Springfield Oaks — Campground Electrical Updates INTRODUCTION AND HISTORY Over the past 8 — 10 years, staff and the Oakland County 4-H Association (OC4HA) have been completing utility updates to the fair grounds at Springfield Oaks for health and safety reasons. These updates have included water distribution systems (seasonal and year-round), sanitary system and various storm water improvements. Many of these improvements are also centered upon the code requirements for the 73 Event Camp Sites located throughout the grounds. Most of the camp sites do not meet electrical code regulations for electrical as identified by staff and our local/state authorities, therefore staff, along with our blanket architect and associated design professionals have completed construction plans and specifications for various electrical upgrades within and around the site. These upgrades and improvements are based on the five major power supplies to the site. At the January 11, 2012, Commission meeting a contract was approved to Airport Lighting in the amount of $243,820 plus a 10% contingency of $24,382 for at total approved amount of $268,202, At this time, staff indicated that they were exploring a potential partnership with the Oakland County 4-H Association (OC4HA) for the following alternates: • Alternate 3-B - Replacement of the existing 30+ year old arena light fixtures and poles: $64,900 • Alternate 5-13 - Installation of a 200amp power source in the location of the fair group camping sites: $22,000 These negotiations resulted in the tentative agreement to split the cost of Alternate 3-B ($34,450 each) and OC4HA reimbursing OCPRC for the total cost of Alternate 5-B ($22,000), in return for Commission approval to extend the OC4HA contract until December 2016 to make yearly installments of this reimbursement over the period of 5 years. STAFF RECOMMENDATION • At the direction of Corporation Counsel, staff recommends to amend the existing Cooperative Agreement between Oakland County Parks and Recreation Commission and the Oakland County 4-H Association. The amendment will include the commitment of up to $60,000 for electrical work at Springfield Oaks County Park from the Oakland County 4-H Association to be paid to Oakland County Parks and Recreation Commission, pursuant the attached commitment letter. • Staff further recommends approval of a change order in the amount of $86,900.00 with a 10% contingency of $8,690 for a total of $95,590 added to the previously awarded contract to Airport Lighting, Inc. With the approval of this change order, the total approved amount for Airport Lighting, Inc. with contingency is $363,792. • This change order will require additional Commission approval to transfer the amount from the FY2012 Capital Improvement Plan Contingency to the Capital Improvement Plan Project titled Event Campground Phase 2. The remaining FY2012 CIP Budget Contingency is $936,366. 9 G - 1 Page 2 ATTACHMENTS - 1" Amendment to the Oakland County Fair Cooperative Agreement between Oakland County Parks & Recreation and Oakland County 4-H Fair Association - Letter of Commitment by the Oakland County 4-H Association - Cooperative Agreement Between OCPRC and the Oakland County 4-H Association - January 2012 Agenda Item — Alternate Bid detail MOTIONS • Move to approve an amendment to the Cooperative Agreement between Oakland County Parks and Recreation and the Oakland County 4-H Association to include commitment up to the amount of $60,000 for electrical work at Springfield Oaks County Park from the Oakland County 4-H Association to be paid to Oakland County Parks and Recreation Commission. Move to approve a change order in the amount of $86,900.00 with a 10% contingency of $8,690 for a total of $95,590 added to the previously awarded contract to Airport Lighting, Inc, for a total approved amount with contingency of $363,792. • Move to approve the transfer of $95,590 from the approved FY2012 CIP Budget Contingency to the Capital Improvement Plan Project titled Event Campground Phase 2. 9 G - 2 FIRST AMENDMENT TO THE OAKLAND COUNTY FAIR COOPERATIVE AGREEMENT BETWEEN OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND OAKLAND COUNTY 4-H FAIR ASSOCIATION This First Amendment (I" Amendment) is entered into this day of , 20, between the Oakland County Parks and Recreation Commission ("OCPRC"), located at 2800 Watkins Lake Road, Waterford, MI 48328 and the Oakland County 4-H Fair Association ("OC41FA"), located at 12451 Andersonville Road, Davisburg, MI 48350. BACKGROUND A. The Parties entered into the Oakland County Fair Cooperative Agreement dated April 1601, 2009 ("Cooperative Agreement") for the purpose of holding the Oakland County Fair, sponsored and run by OC4HFA, at Springfield Oaks Park. The Cooperative Agreement expires on April 15, 2013. B. The Cooperative Agreement requires that OCPRC provide daily maintenance for the facilities located at Springfield Oaks Park, including facility upkeep. C. Certain utility and electrical upgrades are needed at Springfield Oaks Park and the facilities located thereon, given the age of the utility fixtures and electrical systems. D. Given the history of the Fair at Springfield Oaks Park, OC4HFA has agreed to pay for certain utility and electrical upgrades, as set forth below, in exchange for extending the Cooperative Agreement until December 31, 2016. E. In consideration of the mutual covenants contained herein, the Parties agree as follows: 1"AMENDMENT §1. Paragraph I.1. of the Cooperative Agreement shall be amended to extend the Cooperative Agreement until December 31, 2016. §2. Paragraph I.2. of the Cooperative Agreement shall be deleted in its entirety. §3. OC4HFA shall pay OCPRC for utility and electrical upgrades to Springfield Oaks Park on the following dates and up to the following amounts: six thousand dollars ($6,000.00) on August 15, 2012; twelve thousand dollars ($12,000.00) on August 15, 2013; twelve thousand dollars ($12,000.00) on August 15, 2014; twelve thousand dollars ($12,000.00) on August 15, 2015; twelve thousand dollars ($12,000) on August 15, 2016; and six thousand dollars ($6,000.00) on December 15, 2016 (for a total of up to $60,000),If the Cooperative Agreement is terminated prior to December 31, 2016, OC4HFA's obligation to pay the monies set forth in paragraph 3 of this Amendment shall continue. §4. All other terms and conditions of the Cooperative Agreement shall continue with full force and effect, except as modified herein. §5. This 1st Amendment and the terms and conditions of the Cooperative Agreement constitute the entire agreement and understanding between OCPRC and OC4HFA and supersedes any Page 1 of 2 1ST Amendment 9 G-3 and all other prior oral or written understandings, communications, or agreements between OCPRC and OC4HFA. IN WITNESS WHEREOF, hereby acknowledges that s/he has been authorized by OCPRC to execute this 1st Amendment on its behalf OAKLAND COUNTY PARKS AND RECREATION COMMISSION LIZA Date: WITNESS: By: Date: IN WITNESS WHEREOF, hereby acknowledges that s/he has been authorized by OC4-HFA to execute this 1st Amendment on its behalf OAKL,AND COUNTY 4-H FAIR ASSOCIATION IC Date: WITNESS: BY: Date: Page 2 of 2 1ST Amendment 9 G-4 OAKLAND COUNTY FAIR PO BOX 365 12451 ANDERSONVILLE RD DAVISBURG MI 48350 (248) 634-8830 www.oakfair.ore E-Mail: info@oakfaicore February 22, 2012 Oakland County Parks and Rec 2800 Watkins Lake Rd. Waterford, MI 48328 Dear Sirs, This letter is to confirm the commitment by the Oakland County 4-H Fair Association of up to $60,000 for the electrical work at Springfield Oaks Activity Center. This amount is to be divided into five equal payments. One half of a payment by August 15, 2012, a full payment by August 15 in 2013, 2014, 2015, 2016 and the last half by December 15, 2016. This agreement is subject to the contract extension between the Fair Association and the Parks and Rec Commission. This commitment has been approved by the vote of the Oakland County 4-H Fair Association board of directors. Sincerely, � 6, I � �/l/` %wYl, L.C. Scramlin General Manager Oakland County Fair cc: Mike Donnellon Jim Dunleavy 9 G-5 OAKLAND COUNTY FAIR COOPERATIVE AGREEMENT 13ETWEEN OAKLAND COUNTY PARES AND RECREATION COMMISSION AND OAKLAND COUNTY 4-H FAIR ASSOCIATION This Cooperative Agreement ("Agreement") is entered into this 41 i day ofi*li� , 2007 by the Oakland County Parks and Recreation Commission ("OCPR"), located at 2800 Watkins Lake Road, Building 497 West, Waterford, MI 48328 and the Oakland County 4-H Fair Association ("OC4HFA"), located at 12451 Andersonville Road, Davisburg, Michigan 48350. In consideration of the mutual covenants contained in this Agreement, the Parties agree to the following terms and conditions. TERM AND TERMINATION 1. The Term of this Agreement shall begin on the Commencement Date, which date shall be,��, and shall end on September 30, 2010 ("initial term"). 2. This Agreement shall be automatically renewed for four (4) additional terms of one (1) each ("renewal terms") upon the expiration of the initial tern or a renewal tenn, unless either Party provides written notice to the other Party of its intent not to renew the Agreement ninety days (90) before the expiration of the initial term or any renewal term. Either party may tenninate and/or cancel this Agreement at any time upon one hundred and eighty (180) days written notice to the other Party, for any reason, including convenience, without incurring obligation or penalty of any kind. The effective date of termination and/or cancellation shall be clearly stated in the written notice. II. FACILITY USE 1. OCPR shall provide OC4HFA with the right to use the building and grounds of the Springfield Oaks County Park ("Park") as described and depicted in Exhibit A ("Facilities") during the preparation, operation and dismantling period of the annual Oakland County Fair ("Fair). 2. By October 1 of each year, OC4HFA shall submit to OCPR the dates for the Fair and use of the Facilities for the next year. OCPR staff shall provide reservation forms to OC4HFA for all Facilities to be used in conjunction with the Fair by January 2. 3. The schedule of events for the Fair shall be submitted to OCPR one month prior to the opening day of the Fair. The schedule of events shall include the following: (1) the dates and times of special events; (2) opening and closing times for the Activity Center; (3) carnival hours; (4) dates and starting and ending times for all events; and (5) any other information which OCPR may request. a 4. The 2009 Fair shall start on July 7, 2009 and end on July 12, 2009. Set up for the Fair shall begin June 22, 2009 and clean-up shall be completed by July 19, 2009. Iil. MAINTENANCE 1. Except as otherwise expressly provided in this Agreement, OCPR shall be responsible to perfonn daily maintenance functions for the Park and Facilities; such functions shall include, but not be limited to, building/facility upkeep, pre -agreed set-up and tear down of equipment, electrical systems checks and septic tank maintenance. 2. OCPR shall perform special maintenance requests for repairs and special events, if such requests are submitted to the Park Supervisor one month prior to the Fair set-up. The Park Supervisor and the Chief of Park Operations and Maintenance will meet with the OC4HFA General Manager and designated OC4HFA members approximately one (1) month prior to the start of the Fair to conduct a review of the Fair grounds and to compile a list to assist with set-up for the Fair. 3. During the Fair, the Park Supervisor will be on call 24 hours a day for any emergency repairs. OCPR will be responsible for the costs of repairs, except for repairs which are required due to the negligent or willful acts of OC4HFA, its members, agents, or volunteers. OCPR will provide a list of emergency contacts if the Park Supervisor cannot be contacted. 4. On the first day of the Fair each year, OCPR staff and the OC4HFA General Manager and designated OC4HFA members will complete a walk through of the Fair, review any issues concerning the Fair, and develop a list of comments to assist the Fair in future years. 5. OC4HFA shall be responsible for the daily removal of manure to designated areas on the Fair grounds. 6. OC4HFA shall be responsible for the repair and upkeep of all OC4HFA-owned equipment and rented equipment. 7. OC4HFA shall clean up all litter in the carnival area, camping area, arena area, animal tents, and parking area during the Fair and complete such clean up within five (5) days of the end of the Fair. S. Any maintenance or construction to be performed by OC4HFA or its agents which will alter the Facilities or Park shall be approved by OCPR in writing no later than June 1. Written approval for the maintenance or construction must be submitted to the Park Supervisor and approved by the Chief of Park Operations and Maintenance. All construction performed by OC4HFA or its agents shall be in accordance with the plans adopted and approved by OCPR. 9. OC4HFA shall provide the following and be responsible for all costs associated with the following; (1) portable toilets, (2) medical services, (3) tent rental, (4) equipment rental, (5) temporary electrical services for set up, and (6) equipment repair and replacement. N 9 G-7 IV. CAITPING OCPR is responsible for obtaining the state campground license each year by January 1. 2. In compliance with State and County Health Department Camping Regulations, OC4HFA shall be responsible for securing a rally pen -nit, designating camping areas, and providing portable toilet facilities. 3. OC4HFA shall be responsible for obtaining authorization, designating sites, and registering all campers during the Fair. 4. Electricity shall be supplied by OC4HFA to campers in the designated camping areas. Camping will be allowed to those associated with the Fair only. 5. Applicable Michigan DEQ Camping and OCPR Rules and Regulations relating to the use of this Facility and camping shall apply to each camper. V. PARKING 1. OC4HFA will provide volunteers to set up all parking areas and provide parking attendants during the Fair. 2. OC4HFA will be responsible for collecting parking revenue and issuing parking passes. 3. OC4HFA will be responsible for accounting and depositing parking revenue. 4. OC414FA will provide security from the Oakland County Sheriff's Department for parking area. 5. OC4HFA shall keep all revenue generated from parking fees. V1. ARENA EVENTS 1. OC4HFA shall enter into contracts for each scheduled arena event and shall provide those contracts to OCPR for review and approval by April 1. 2. All arena events will require insurance and participant waivers. V1I. SAFETY & SECURITY 1. OC4HFA shall contract with the Oakland County Sheriff's Department for police services during the Fair. OC4HFA shall be responsible for all costs incurred for this service. 2. OC4HFA shall be responsible for providing and obtaining First Aid/EMS services during the Fair and for each arena event, including having an ambulance on site for each arena event. OC4HFA shall provide a schedule of First Aid/EMS personnel to the Chief of Park Operations and Maintenance by June 1. OC4HFA shall be responsible for all costs incurred for this service. VIII. E�IENT NIARINEi 'NG chi PROMOTIONJS 1. OCPR will conduct visitor surveys. The results of the survey will be reviewed and updated by both Parties no later than June 1. 2. OCPR will provide marketing staff to work with designated OC4HFA persons relating to marketing and promoting the Fair. IX. OAKLAND COUNTY PARKS AND RECREATION DAY During the Fair each year, there shall be a day designated as "Oakland County Parks Day". 2. The OC4HFA General Manager and the OCPR Chief of Parks Operations shall update and sign an agreement for the "Oakland County Parks Day" by October- I of each year. X. USE OF ACTIVITY CENTER 1. OCPR will reserve the Activity Center for sole use by the OC4HFA starting ten (10) days prior to the start of the Fair and ending four (4) days after the Fair. XI. EMERGENCY ACTION PLAN 1. The Springfield Oaks Emergency Action Plan will be reviewed annually by the Oakland County Emergency Response and Preparedness by January 2. XII. INDEMNIFICATION AND INSURANCE REQUIREMENTS 1. Indemnification. a. OC4HFA shall indemnify and hold the OCPR and Oakland County harmless from any and all claims which are incurred by or asserted against the OCPR and Oakland County by any person or entity, alleged to have been caused or found to arise, fi-om the acts, performances, errors, or omissions of OC4HFA or OC4HFA's employees, agents, or volunteers including, without limitation, all claims relating to injury or death of any person or damage to any property. b. The indemnification rights contained in this Agreement are in excess and over and above any valid and collectible insurance rights/policies. c. OC4HFA shall have no rights against the OCPR and Oakland County for any indemnification (e.g., contractual, equitable, or by implication), contribution, subrogation, and/or any other right to be reimbursed except as expressly provided herein. d. OC4HFA waives and releases all actions, liabilities, loss and damage including any subrogated rights it may have against the OCPR and Oakland County based upon any clairn brought against the OCPR and the County of Oakland suffered by an OC4HFA employee, agent or volunteer. 4 9 G-9 2. OC4HFA agrees to procure and maintain insurance coverage according to the following specifications: Commercial Occurrence Form General Liability including Premises and Operations, Products and Completed Operations, Personal and Advertising Injury, Broad Form Property Damage, Independent Contractors, Blanket Broad Form Contractual with the following minimum limits: $3,000,000 — General Aggregate Limit other than Products/Completed Operations; $ Included — Products/Completed Operations Aggregate Limit; $ Included — Personal & Advertising Injury Limit; $ 500,000 — Each Occurrence Limit; and $ 10,000 — Medical Payments — Any One Person. b. Workers' Compensation with limits statutorily required by any applicable Federal or State law and Employers Liability Insurance with minimum limits of $100,000 each accident, $100,000 disease each employee, and $500,000 disease policy limit. c. Automobile Liability with minimum limit of $1,000,000 Combined Single Limit per occurrence for owned, hired and non -owned vehicles (including No -Fault as required by law). 3. General Insurance Policy Provisions. All certificates of insurance and/or insurance policies shall contain the following provisions and/or clauses: a. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by Oakland County; b. OC4HFA and their insurance carriers agree to waive all rights of subrogation against Oakland County, OCPR Commission, County agents, employees, and elected and appointed officials of Oakland County; e. Commercial General Liability and Automobile policies shall be endorsed to include The County of Oakland, OCPR Commission, County agents, employees and elected and appointed officials of Oakland County as Additional Insured; d. All certificates are to provide thirty (30) days written notice of material change, non -renewal or cancellation. Certificates of insurance must be provided no less than ten (10) working days before commencement of the Agreement; e. OC4HFA shall require their vendors, contractors or sub -contractors not protected under OC4HFA insurance policies, to maintain insurance with coverage, provisions, and limits equal to those required of OC4HFA as indicated in this Agreement; f. The insurance required of OC4HFA, their vendors, contractors, or sub -contractors is not intended to cover any tools, equipment or other such personal property of OC4HFA, their vendors, contractors or sub -contractors. This risk of loss to all such personal property shall be assumed by OC4HFA, their vendors, contractors, or sub -contractors. OC4HFA, their vendors, contractors, sub -contractors and insurance carriers agree to waive all rights against Oakland County and OCPR for damage or loss of such personal property; 9 G-10 g. All insurance carriers are subject to the approval of the Oakland County Risk Management and shall be approved to do business with the State of Michigan. 4. Mutual Waivers of PropertySubro ation. To the extent that a property loss is covered by insurance OCPR agrees that OC4HFA shall not be liable to OCPR and OC4HFA agrees that OCPR shall not be liable to OC4HFA, for any loss resulting directly or indirectly from losses such as, but not limited to fire, explosion, smoke damage, vandalism, or malicious mischief. XIII. EQUIPMENT STORAGE OC4HFA shall be responsible for developing an inventory of all OC4HFA equipment to be used during the Fair. 2. OCPR will provide the Oaks Barn and the stall areas in the Livestock Barn for storage of OC4HFA equipment and supplies to operate Fair. 3. OCPR will provide a mutually designated portion of the Horse Barn to store equestrian equipment and storage for the Fair from October 15 to April 15, 4. OCPR is not liable for insurance of OC4HFA personal property and equipment. XIV. FAIR EVENT LAYOUT 1. The OC4HFA will provide the Fair event layout to the OCPR Chief of Park Operations and Maintenance by June 1, XV. USE OF TRUSTYS/WWAM 1. OCPR will work with OC4HFA for scheduling trusty crews by June 1 XVI. JOINT SPONSORS AND GRANTS 1. The OC4HFA General Manager and the OCPR Chief of Park Operations and Maintenance shall update and sign the "OCPR Agreement for Joint Sponsors and Grants" by July 1 each year. XVIL CONTRACTS 1. The OCPR Chief of Park Operations and Maintenance shall review the contracts of OC4HFA with concessions, carnivals, special events, etc., no later than April 1. 2. OC4HFA is responsible for defining the electrical needs of conunercial vendors in all approved contracts and informing the Park Supervisor of needs by June 1. XVIII. FINANCIAL OBLIGATIONS 1. Except as otherwise specifically provided by in this Agreement, 0C4HFA shall be responsible for all debts incurred in the operation, set up and clean up of the Fair. 2. OCPR shall be responsible for the cost of OCPR staffing and maintenance as stated in this Agreement. 6 9 G-11 1. All requests for services and interpretation of OCPR Policy and Rules will go through the Chief of Park Operations and Maintenance. 2. OC4HFA is a legally incorporated non-profit body, which assumes responsibility for the development, operation, and management of the Fair. 3. OC4HFA officers are the authorized representatives of the OC4HFA and all communications, requests, and development of policy regarding the Fair will go through the OC4HFA Board. The order of authority at the Fair is as follows: President, Vice President, Corresponding Secretary, Treasurer, and Recording Secretary. 4. The OC4HFA General Manager is the designated representative for operation of the Fair. XX. GENERAL TERMS AND CONDTI'IONS Both Parties agree to meet for purposes of review of the Fair and this Agreement by October 1 of each year. 2. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to be indemnified, right to be subrogated to the Parties' rights in this Agreement, and/or any other right, in favor of any other person or entity. 3. Compliance with Laws. OC4HFA shall comply with all federal, state, and local laws, statutes, ordinances, regulations, insurance policy requirements, and requirements applicable to its activities under this Agreement. 4. Discrimination. OC4HFA shall not discriminate against any employee or applicant for employment because of sex, race, religion, color, national origin, or handicap in violation of State and Federal law. 5. Reservation of Rights. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or irmnunity of the Parties. 6. Delegation /Subcontract/Assignment. OC4HFAshall not delegate, assign, or subcontract any obligations or rights under this Agreement without the prior written consent of the OCPR. 7. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any right or remedy under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 7 9 G-12 8. SeverabiIity. If a court of competent jurisdiction finds a term, condition, or provision of this Agreement to be illegal or invalid, then the tern, condition, or provision shall be deemed severed from this Agreement. All other teens, conditions, and provisions of this Agreement shall remain in full force and effect. 9. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning and shall not be interpreted to limit or modify any substantive provisions of this Agreement. Any use of the singular or plural number, any reference to the male, fernale, or neuter genders, and any possessive or non -possessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 10. Notices. Notices given under this Agreement shall be in writing and shall either be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given when one of the following occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. a. Notice Sent to OCPR: [insert name and address] b. Notice Sent to OC4HFA:(insert name and address] 11. Aareerrrent Modifications or Amendments. Any modifications, amendments, rescissions, waivers, or releases to this Agreement must be in writing and agreed to by both Parties. 12. Entire Agreement. This Agreement represents the entire Agreement and understanding between the Parties. This Agreement supersedes all other prior oral or written understandings, communications, agreements or contracts between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. . This Agreement shall be effective upon signing by the designated representative of the OC4HFA and the OCPR. Al Witness OCZFfFA Date E David Coleman, President CPR an Stencil,' Executive Officer 8 9 G-13 X� 111311_ „A" JF RIN Gf IL LU OAK ! '—H FAI �GROUN�DS & ACTIVH Y CENTE ` E LA t. j f I /l �• V l0\1 � I� � PAFtIi1VG- j ri Q n 115 BARN Q RESTROO"1 (INCL BIDG E) © RABBIT BARN © MIRACLE OF BIRTH BARN (2005) EO BUILDNG "E 8 EVENT CAMPING M 4-H OFFICE (INCL B'_DG E) NQ YOJTH ACTIVITIES CENTER C] OAK5 BARN (2005) Q (E)CCY"1MJNITY SERVICE GARDEN O J 1Cf 0 MA!N ARENA 0 C J PARIIING t I bVE"FLO�� � il'AFY4NG / � \ 1 U LAkN 2� 4-H HO'R5E BARN Q3 LOVER ARENA ---- -- (� ® ACTIVITY PAVILIC V SQ UVESTOCK BARN SCOTT ROAD O RN Inc naD SPRIN GF-IELD OAKS COUNTY PARK SCALE: V = 30O'-0" iii) ��i4KLAND COUNTY PARKS SPRINGFIELD OAKS — Z'---H FAIRGROUNDS & ACTIVITY CENTER 12451 ANaR5ON\lli ROAD DAV155URG. M[CHIUN 48350 9 G-14 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA .3 :-zN UARY 11, 2012 AGENDA ITEM No, PE) ' :s PARKS FACILITIES MAINTENANCE I:�E�VELOPMEJ",H' To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: February 27, 2012 Subject: Approval - Springfield Oaks - Campground Electrical Updates INTRODUCTION AND HISTORY During the past 8-10 years, staff and the Oakland County Fair Board have been completing utility updates to the fair grounds at Springfield Oaks for health and safety reasons. These updates have included water distribution systems (seasonal and year-round), sanitary system and various storm water improvements. Many of these improvements are also centered upon the code requirements for the 73 Event Camp Sites located throughout the grounds. Most of the camp sites do not meet electrical code regulations for electrical as identified by staff and local/state authorities, therefore staff, along with its blanket architect and associated design professionals have completed construction plans and specifications for various electrical upgrades within and around the site. These upgrades and improvements are based on the five major power supplies to the site as follows: Base Bid #1 - Transformer #1 o Includes all necessary electrical improvements for 17 of 73 campsites. • Base Bid #2 - Transformer #2 o Includes all necessary electrical improvements for 18 of 73 campsites, including the replacement and upgrade of the existing overhead pole -mounted transformer to a direct bury ground -mounted transformer. • Base Bid #3 - Transformer #3 o Includes construction of new electrical panels, underground conduits and wiring o Alternate 3-A, includes the replacement of the existing 30+ year old arena light fixtures. o Alternate 3-B includes the replacement of the existing 30+ year old arena light fixtures and poles. • Base Bid #4 - Transformer #4 o Includes all necessary electrical improvements for 38 of 73 campsites, including the replacement and upgrade of the existing ground -mounted transformer. • Base Bid #5 - Transformer #5 o Includes construction of new electrical panels, underground conduits and wiring r 10 ', 1 9 G-15 Page 2 Staff received six (6) vendor bids, as follows, on November 10, 2011: Airport Lighting Electrex Co., Inc. Corby Energy Services J. Ranck Electric Rauhorn Electric Shoreview Electric Company Luther, MI Harrison Twp., MI Belleville, MI Mount Pleasant, MI Macomb, MI Clinton Twp., MI BASE BID #1 —Transformer T-1 $45,270.00 $69,460.00 $110,000.00 $102,148.00 $90,334.00 $68,000.00 BASE BID #2— Transformer T-2 $54,750.00 $71,200.00 $80,000.00 $84,705.00 $71,135.00 $63,000.00 BASE BID #3 — Transformer T-3 $11,300.00 $11,660.00 $27,500.00 $23,614.00 $14,107.00 $16,000.00 ALTERNTE NO. 3a $35,500.00 $35,840.00 $30,000.00 $67,681.00 $27,974.00 $32,000.00 ALTERNTE NO. 3b $64,900.00 $85,120.00 $65,000.00 $119,817.00 $72,727.00 $86,000.00 BASE BID #4 — Transformer T-4 $96,000.00 $103,710.00 $165,000.00 $221,477.00 $140,000.00 $89,000.00 ALTERNTE NO. 4b $31,500.00 $50,000.00 $55,000.00 $49,716.00 $42,245.00 $49,018.00 BASE BID #5 — Transformer T-5 $5,000.00 $9,140.00 $2,000.00 $12,813.00 $34,537.00 $3,000.00 ALTERNTE NO. 5b $22,000.00 $20,800.00 $20,000.00 $28,880.00 $8,743.00 $22,000.00 Total Base Bids with Alternates $330,720.00 $421,090.00 $524,500.00 $643,170.00 $473,828.00 $396,018.00 STAFF RECOMMENDATION Staff recommends awarding a contract to Airport Lighting, Inc., in the amount of $243,820 with a 10% contingency of $24,382 for a total approved amount of $268,202, as shaded above. Staff is currently exploring a future partnership with the Oakland County Fair Board to complete the non -shaded alternates above, therefore potentially requiring further Commission approval. As previously provided in the quarterly update, the engineer's estimate for this project was $365,000 which includes an estimated $70,000 in permit and engineering fees. The current balance as of the FY2012 Capital Improvement Plan budget for fiscal month (2) two is $186,140. With the above recommendation, engineering and permit fees, the total project cost is $338,202. Therefore, staff further recommends a transfer from the FY2012 Capital Improvement Plan Budget Contingency of $152,062 to the Capital Improvement Plan Project titled Event Campground Phase 2. The FY2012 CIP Budget Contingency is $1,088,400. MOTION Move to award a contract to Airport Lighting, Inc., in the amount of $243,820 with a 10% contingency of $24,382 for a total approved amount of $268,202 for the Springfield Oaks Activity Center/Campground Electrical Improvements; and Move to transfer $152,062 from the FY2012 Capital Improvement Plan Budget Contingency to the Capital Improvement Plan Project titled Event Campground Phase 2. 10 -2 9 G-16 FISCAL NOTE BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: PARKS AND RECREATION COMMISSION AND DEPARTMENT OF FACILITIES MANAGEMENT - TRANSFER OF OAKLAND COUNTY FARMERS' MARKET AND FLEA MARKET To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above -referenced resolution and finds: 1. The resolution authorizes the transfer of the Oakland County Farmers Market and Flea Market from the County Executive, Department of Facilities Management, to the Oakland County Parks and Recreation Commission (OCPRC) effective June 2, 2012 and will be referred to as the Oakland County Market. 2. Effective June 2, 2012, OCPRC will be entitled to 100% of all Oakland County Market revenues and OCPRC will be responsible for all future maintenance and improvements to the Oakland County Market buildings/structures, both inside and out, including the parking lot. 3. Effective June 2, 2012, Facilities Maintenance and Operations (FM&O) will bill OCPRC for utility costs and charges for requested maintenance services. 4. Facilities Maintenance and Operations agrees that as part of the consideration for OCPRC accepting the transfer of administrative control and responsibility for the Oakland County Market, that FM&O will provide maintenance and grounds services at the market facility located at 2350 Pontiac Lake Road, Waterford, Michigan, at no charge to OCPRC through September 30, 2012. Beyond that FM&O and OCPRC will collaborate on grounds, snow plowing and other maintenance services for other properties, particularly where FM&O and OCPRC properties are adjacent to one another. 5. One (1) proprietary funded part-time eligible Market Master position (#1040730-02868) is to be deleted effective June 2, 2012; with unit #1040730 Pontiac Market to be deleted effective June 2, 2012. 6. One (1) proprietary funded full-time eligible Assistant Parks Supervisor be created at a salary grade 10 overtime non-exempt for over 40 hours worked in a work week; new unit to be created PR Oakland County Market Unit (#5060540) effective June 2, 2012. 7. The FY 2012, FY 2013, and FY 2014 budgets are amended as follows: FM & O Fund 63100 FY2012 FY2013 FY2014 Revenues: 1040702-132010-635025 Ext-Annual Rent ($54,000) ($57,500) ($57,500) 1040702-132010-635090 Ext-Daily Stall Rental (68,000) ( 99,000) ( 99,000) 1040702-132010-635225 Ext-Flea Market ( 6,000) ( 16,500) ( 16,500) 1040702-140010-631134 Maint Dept Charges 2,785 8,355 8,355 1040702-140010-665882 Planned Use of Bal 88,531 61,486 60,882 Total ($36,684) ($103,159) ($103,763) Expenditures: 1040730-132010-702010 Salaries Regular ($12,000) ($40,016) ($40,416) 1040730-132010-712020 Overtime ( 6,000) (17,500) ( 17,500) 1040730-132010-712040 Holiday Overtime ( 500) ( 500) ( 500) 1040730-132010-722750 Workers Comp ( 14) ( 541) ( 541) 1040730-132010-722760 Group Life 50 ( 10) ( 10) 1040730-132010-722770 Retirement ( 8,100) (20,002) (20,167) 1040730-132010-722780 Hospitalization ( 1,900) ( 3,875) ( 3,875) 1040730-132010-722790 Social Security ( 900) ( 4,716) ( 4,755) 1040730-132010-722800 Dental ( 100) ( 215) ( 215) 1040730-132010-722810 Disability ( 100) ( 137) ( 137) 1040730-132010-722820 Unemployment ( 10) ( 152) ( 152) 1040730-132010-722850 Optical ( 10) ( 17) ( 17) 1040718-140200-730786 Garbage Disposal ( 300) ( 900) ( 900) 1040730-132010-731346 Personal Mileage ( 400) ( 800) ( 800) 1040719-141000-731878 Sublet Repairs ( 1,700) ( 5,100) ( 5,100) 1040730-132010-750063 Custodial Supplies ( 250) ( 250) ( 250) 1040718-140200-750063 Custodial Supplies ( 800) ( 2,400) ( 2,400) 1040719-141000-750287 Maintenance Supplies ( 200) ( 700) ( 700) 1040730-132010-750399 Office Supplies ( 100) ( 100) ( 100) 1040730-132010-774667 Insurance Fund ( 3,100) ( 4,516) ( 4,516) 1040730-132010-778675 Telephone Comm 250 712 712 Total ($36,684) ($103,159) ($103,763) Parks & Recreation 50800 Revenues: 5060540-160500-631925 Rental Facilities 66,547 199,640 199,640 5060540-160500-632037 Sales Pro Shop 667 2,000 2,000 Total 67,214 201,640 201,640 Expenditures: 5060540-160500-702010 Salaries 18,236 54,708 54,708 5060540-160500-712020 Overtime 667 2,000 2,000 5060540-160500-722740 Fringe Benefits 17,375 47,037 47,037 5060540-160500-730198 Building Maintenance 8,092 24,275 24,275 5060540-160500-730646 Equipment Maintenance 333 1,000 1,000 5060540-160500-730653 Equipment Rental 167 500 500 5060540-160500-730786 Garbage and Rubbish Disp 367 1,100 1,000 5060540-160500-730814 Grounds Maintenance 8,933 26,800 26,800 5060540-160500-731213 Membership Dues 117 350 350 5060540-160500-731241 Miscellaneous 333 1,000 1,000 5060540-160500-731346 Personal Mileage 167 500 500 5060540-160500-731388 Printing 167 500 500 5060540-160500-732018 Travel and Conference 267 800 800 5060540-160500-750063 Custodial Supplies 919 2,757 2,757 5060540-160500-750154 Expendable Equipment 1,700 5,100 5,100 5060540-160500-750385 Merchandise 167 500 500 5060540-160500-750399 Office Supplies 83 250 250 5060540-160500-750504 Small Tools 300 900 900 5060540-160500-750511 Special Events 167 500 500 5060540-160500-750581 Uniforms 40 120 120 5060540-160500-774636 Info Tech Operations 1,000 3,000 3,000 5060540-160500-774677 Insurance Fund 1,597 4,790 4,790 5060540-160500-775754 Maintenance Department Chg 2,785 8,355 8,355 5060540-160500-778675 Telephone Communications 259 777 777 5060540-160500-730359 Contingency 2,976 14,021 14,021 67,214 201,640 201,640 FINANCE COMMITTEE Item # 10 A Activity Reports January & February 2012 These reports will be distributed at the Commission Meeting. L. Gee & J. Dunleavy 10 A-1 Banquet Facilities 619 242 -60.9% 9,176 7,672 -16.4% Campers 0 0 N/A 7,850 7,882 0.4% Day Use 1,292 1,195 -7.5% 4,024 10,344 157.1% Special Events 0 0 N/A 0 0 N/A Catalpa Oaks 2,173 1,644 -24.3% 19,290 , 10840 -43.8% Day Use 2,173 1,644 -24.3% 19,290 10,840 -43.8% Special Events 0 0 N/A 0 0 N/A Glen Oaks 1,127 1891 67.8% 14,664 13266 -9.5% Banquet Facilities 1,127 1,891 67.8% 11,827 10,606 -10.3% Golf (18 Hole Equivalents) 0 0 N/A 2,837 2,660 -6.2% Grill Room (**Not Included in Totals) 0 124 N/A 974 4,932 406.4% Special Events 0 0 N/A 0 0 N/A Groveland Oaks 0 0 N/A 0 0 N/A Campers 0 0 N/A 0 0 N/A Day Use 0 0 N/A 0 0 N/A Special Events 0 0 N/A 0 0 N/A Highland Oaks 2,401 2,366 -1.5% 5,898 7,446 26.2% Day Use 2,401 2,366 -1.5% 5,898 7,446 26.2% Special Events 0 0 N/A 0 0 N/A Independence Oaks 11,931 8,162 -31.61Y. 63,969 48,315 -24.5% Campers 0 0 N/A 483 0 -100.0% Day Use 11,931 8,162 -31.6% 63,486 48,315 -23.9% Special Events 0 0 N/A 0 0 N/A ,Lyon Oaks 4,739 5,556 17.2% 37,502 42,391 13.0% Banquet Facilities (Excludes Grill Room) 545 500 -8.3% 2,941 4,193 42.6% Day Use 1,152 1,192 3.5% 12,147 11,113 -8.5% Dog Park 3,042 3,864 27.0% 19,425 22,618 16.4% Driving Range 0 0 N/A 870 1,164 33.8% Golf (18 Hole Equivalents) 0 0 N/A 3,106 3,303 6.3% Grill Room (Not included in totals) 0 0 N/A 2,242 2,361 5.3% Special Events 0 0 N/A 0 0 N/A Orion Oaks 6,636 b 8,731 31.6% 40,260 61184 52.0% Day Use 2,496 3,658 46.6% 11,619 18,978 63.3% Dog Park 4,140 5,073 22.5% 28,641 42,206 47.4% Special Events 0 0 N/A 0 0 N/A Red Oaks 1,830 " 1,490 -18.6% 7,267 ` 7,733 6.4% Day Use 0 0 N/A 0 0 N/A Dog Park 1,830 1,490 -18.6% 6,071 6,475 6.7% Golf (18 Hole Equivalents) 0 0 N/A 1,196 1,258 5.2% Special Events 0 0 N/A 0 0 N/A Waterpark 0 0 N/A 0 0 N/A Rose Oaks 784 1,165 48.6% 5,351 6,453 20.6% Day Use 784 1,165 48.6% 5,351 6,453 20.6% Special Events 0 0 N/A 0 0 N/A Springfield Oaks 807 893 10.7% 5,227 9,984 91.0% Banquet Facilities (Includes AC) 670 770 14.9% 2,215 6,991 215.6% Day Use 137 123 -10.2% 405 946 133.6% Golf (18 Hole Equivalents) 0 0 N/A 2,607 2,047 -21.5% Grill Room (** Not Included in totals) 0 0 N/A 1,032 740 -28.3% Special Events 0 0 N/A 0 0 N/A Waterford Oaks 720 1,470 104.2% 3,973 6,568 65.3% Banquet Facilities (Includes AC & LL) 516 1,255 143.2% 3,157 5,283 67.3% BMX 0 0 N/A 0 100 N/A Day Use 204 215 5.4% 816 1,185 45.2% Waterpark 0 0 N/A 0 0 N/A Special Events 0 0 N/A 0 0 N/A White Lake 247 289 17.0% 5,724 6,530 14.1% Banquet Facilities 247 289 17.0% 3,409 3,597 5.5% Golf (18 Hole Equivalents) 0 0 N/A 2,315 2,933 26.7% Grill Room (** Not Included in totals) 0 0 N/A 514 654 27.2% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 828 900 8.7% 8,853 8,011 -9.5% Bleachers 150 0 -100.0% 802 552 -31.2% Bus 675 900 33.3% 2,475 4,203 69.8% Climbing Tower 0 0 N/A 2,100 713 -66.0% Inflatables 0 0 N/A 3,455 2,537 -26.6% Show Mobile 3 0 -100.0% 21 6 -71.4% Recreation Progams and Services 2,225 2,267 1.9% 6,563 11,432 74.295 Greenhouse Programs 0 380 N/A 0 1,660 N/A Miscellaneous 1 0 -100.0% 24 1,665 6837.5% OC Express 0 0 N/A 0 0 N/A Nature Interpretive/Outreach Visits 1,716 1,407 -18.0% 4,083 6,339 55.3% Senior Events 0 0 N/A 0 169 N/A Special Events 0 0 N/A 0 0 N/A I Addison Oaks 1,133 2,634 132.5% 22,183 28,532 28.6% Banquet Facilities 1,133 685 -39.5% 10,309 8,357 -18.9% Campers 0 0 N/A 7,850 7,882 0.4% Day Use 0 1,949 N/A 4,024 12,293 205.5% Special Events 0 0 N/A 0 0 N/A Catalpa Oaks 2,714 1,587 -41.5% 22,004 12,427 -43.5% Day Use 2,714 1,587 -41.5% 22,004 12,427 -43.5% Special Events 0 0 N/A 0 0 N/A Glen Oaks 1,548 1,456 -5.9% 16,212 14,722 -9.2% Banquet Facilities 1,548 1,456 -5.9% 13,375 12,062 -9.8% Golf (18 Hole Equivalents) 0 0 N/A 2,837 2,660 -6.2% Grill Room (**Not Included in Totals) 0 223 N/A 974 5,155 429.3% Special Events 0 0 N/A 0 0 N/A Groveland Oaks 0 0 N/A 0 0 N/A Campers 0 0 N/A 0 0 N/A Day Use 0 0 N/A 0 0 N/A Special Events 0 0 N/A 0 0 N/A Highland Oaks 742 1,547 108.5% ` 6,640' r 8,993 35.016 Day Use 742 1,547 108.5% 6,640 8,993 35.4% Special Events 0 0 N/A 0_ 0 N/A independence Oaks 9,649 f 6,773 A -29.8% J 73,618 ; 55,088 -25.2% Campers 0 0 N/A 483 0 -100.0% Day Use 9,649 6,773 -29.8% 73,135 55,088 -24.7% Special Events 0 0 N/A 0 0 N/A Lyon Oaks 4,946 5,114 3.494. 42,448 47,505 11.9% Banquet Facilities (Excludes Grill Room) 925 237 -74.4% 3,866 4,430 14.6% Day Use 1,103 2,477 124.6% 13,250 13,590 2.6% Dog Park 2,918 2,400 -17.8% 22,343 25,018 12.0% Driving Range 0 0 N/A 870 1,164 33.8% Golf (18 Hole Equivalents) 0 0 N/A 3,106 3,303 6.3% Grill Room (Not included in totals) 0 0 N/A 2,242 2,361 5.3% Special Events 0 0 N/A 0 0 N/A Orion Oaks 5,803 10,112 74.3% 46,063 71,296 54.8% Day Use 2,171 4,183 92.7% 13,790 23,161 68.0% Dog Park 3,632 5,929 63.2% 32,273 48,135 49.1% Special Events 0 0 N/A 0 0 N/A Red Oaks 1,243 993 -20.1% 8,510 8,726 2.5% Day Use 0 0 N/A 0 0 N/A Dog Park 1,243 993 -20.1% 7,314 7,468 2.1% Golf (18 Hole Equivalents) 0 0 N/A 1,196 1,258 5.2% Special Events 0 0 N/A 0 0 N/A Waterpark 0 0 N/A 0 0 N/A Rose Oaks 851i 2,131 150.4% 6,202' 8,584 38.4% Day Use 851 2,131 150.4% 6,202 8,584 38.4% Special Events 0 0 N/A 0 0 N/A Springfield Oaks 1,569 1,955 24.6% 6,796 11,939 757% Banquet Facilities (Includes AC) 1,425 1,830 28.4% 3,640 8,821 142.3% Day Use 144 125 -13.2% 549 1,071 95.1% Golf (18 Hole Equivalents) 0 0 N/A 2,607 2,047 -21.5% Grill Room (** Not Included in totals) 0 0 N/A 1,032 740 -28.3% Special Events 0 0 N/A 0 0 N/A Waterford Oaks 734 578 -21.3% 4,707 7,146 51.8% Banquet Facilities (Includes AC & ILL) 530 363 -31.5% 3,687 5,646 53.1% BMX 0 0 N/A 0 100 N/A Day Use 204 215 5.4% 1,020 1,400 37.3% Waterpark 0 0 N/A 0 0 N/A Special Events 0 0 N/A 0 0 N/A White Lake 245 235 -4.1% 5,969 6,765 13.3% Banquet Facilities 245 235 -4.1% 3,654 3,832 4.9% Golf (18 Hole Equivalents) 0 0 N/A 2,315 2,933 26.7% Grill Room (** Not Included in totals) 0 0 N/A 514 654 27.2% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 645 2,238 247.0% 9,498 10,249 7.9% Bleachers 150 1,000 566.7% 952 1,552 63.0% Bus 495 1,235 149.5% 2,970 5,438 83.1% Climbing Tower 0 0 N/A 2,100 713 -66.0% Inflatables 0 0 N/A 3,455 2,537 -26.6% Show Mobile 0 3 N/A 21 9 -57.1% Recreation Progams and Services 1,865 5,183 177.9% i' 8,428 16,615 97.1% Greenhouse Programs 0 292 N/A 0 1,952 N/A Miscellaneous 0 0 N/A 24 1,665 6837.5% OC Express 0 0 N/A 0 0 N/A Nature Interpretive/Outreach Visits 1,421 1,681 18.3% 5,504 8,020 45.7% Senior Events 0 0 N/A 0 169 N/A Special Events 0 3,000 N/A 0 3,000 N/A Therapeutic Events 444 210 -52.7% 2,900 1,809 -37.6% Item 10 B Staff Reports: Recreation Program Annual Report PowerPoint Presentation 10 B-1 RECREATION PROGRAMS AND SERVICES Celebrating 30 years of Recreation Partnership Program in 2012 PowerPoint Presentation • Recreation Programs and Services Mission Statement • Strategic Directions • Financial Review and Comparison, FY 2010 and FY 2011 • FY 2010 and FY 2011 Comparison • Cost per Recreational Experience 2011 • Mobile Recreation Program Review Program Changes in 2012 • OCParks Express • Program Overview • 2012 Program Plans • Core Services Overview • Volunteer Report 10 B-2 ro &M, N NO TO4 W OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA gg To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Terry Fields, Recreation Programs & Services Chief Submitted: March 1, 2012 Subject: Recreation Program Calendar INTRODUCTION AND HISTORY Attached for your information is the 2012 Recreation Events Master Calendar which is a list of all of the Recreation programs and special events for 2012. 10 C - 1 2012 Recreation Events Master Calendar Contact Porsonlemall Program End Partner/Sponsor PartnerfSponsor Code Special Event/Pro ra Description or phono Da of Weok Month Date Time Cost Age Location Date Address city State Zip #1 #2 Thunderbird Junior Sports Teamthrough a pa dnership with the City of Southfield and Ann Arbor Center for Independent Living, Oakland County Parks and Recreation promotes wheelchair sports, Main sports played are wheelchair basketball and track & field. Team $25/person/ Ann Arbor Censer ADR practices weekly and travels on some Travel Southfield Beachwood Community Southfield Parks for independent program Jr. Sachs Team weekends to tournaments and compelilions Sandy E P Wednesday Jannuary 4 16:00 - 8:30 pro Additional I adaptive 6 - 18 Center 12112/2012 122200 Beech Road Southfield MI 148033 land Recreation Living Weekly program during the school year for youth ages 6-1a with any type of disability. Boys and Girls Activities include: kickball; soccer, parachute Boys and Girls Club of Southeast Club of Southeast Wright and ADR Youth Abilitiesgames; and more. Sandy E + P Saturday January 7 9:30 - 11.00 am Free ado rive 6 - 18 MI 11/172012 1545 Lincoln Royal Oak MI 48073 Michigan Fltip is ADR - Learn to ski - Every Saturday Ihru 2252012. program Program No school on 1/2112012 & 2118/2012. Rachel E + P Saturday January 7 1000-1200 $10 8 & older IND 2/25/2012 9501 Clarkston Road Clarkston MI 48348 Southfield Beechwood Community Southfield Parks Rehab Institute of ADR AU -RIM Wheelchair Basketball Tournament Home Tournament for our Juniors Sports Team Sand E+P - Frida January13 5:00 PM Free Ada live Center 9/14/2012 22200 Beech Road Southfield MI 48033 and Recreation Michigan NC S eael Event Snowshoe Campfire Nature Center staff Saturday January 14 1:30-3,30 $5/ erson Family $4/scout NC Special Event Brownies Animal? -IT Nature Center staff Saturday January 21 10-12. 23 S2/adult Youth This Seminar will provide Information and Beth Highley - Allracling Birds to your Yord/Attracting insight on how to attract wildlife to your in winter hightey oakgov.com - GRN Wildlife In Winter Special Event and what to watch out for. 248.766,3879 Wednesday Januav 25 6:30 - 8 pm 20 Adults/Family Waterford Oaks Greenhouse NIA 1580 Scott Lake Road Waterford MI 48328 Valentines Dance for Individuals with Cognitive Disabilities. Ages 16 and older are invited to an evening of music, dancing, snacks and fun at the Royal Oak Senior Center. Cost: Early Bird Adults 16 and ADR Valentine's Social South is S5; after January 20. the fee is $7. Sandy E + P Friday February 3 7:00 - 9:00 pe, $6/person ever Roval Oak Senior Center 3500 S. Manes Royal Oak MI 48073 $4/scout NC Special Event Jr. G.S Frosty Fun Nature Center staff Saturday February 4 10-12, 2-4 $2/atlull Youth Valemme's Dance for Individuals with Cognitive Disabilities. Ages 16 and older are invited loan evening of music, dancing, snacks and fun at Waterford Oaks Activity Center, Cost S Early Adults 16 and ADR Valentine's Social North Bird is $5, after January 20. the fee is $7, Sandy E + P Friday February 10 700 - 900 m SG/person over Waterford Oaks Activity Center 2800 Watkins Lake Rd Waterford MI 48328 NC Special Event Birds of Pre Nature Center staff SaturdayFebruary11 1:30-3 S31erson Family winter fun for the whole faM11y. Crass county skiing, snow shoeing, ice skating, nature walks �Irmnperdencd and take home crafts for the kids, Warm fires, hot chocolate and smores. The nature center Free/daily will be open win various indoor nature or annual Independence Oaks - Twin EVNT - Witter Event ex edences. Laurie Stasiak/ E+P SaturdayFebruary18 1-7 ass FamilyChimne and Nature Center 2/182012 9501 Sashath—Rd Clarkston I'll 48348 Training for volunteers to help on Rx Burns & BB/birdbQg oakgov.com- VOL NRS Adopt A Natural Area year round monitoring of this area 81726 SaturdayFebruary18 10- Noon NA Adults LOL Year Round 1702 Scott Lake Road Watedortl MI 48328 NC Special Event 1.0 Wintedest Nature Center staff Saturday February 18 1:00-4 7 Family A Euro Garden makes a tremendous gill or We centerpiece for any occasion. We will Peale our own Enna Gartlen using provided Beth Highley - by the Greenhouse. Kay Kiekbusch will be the highleybQg oakgov core - GRN u Creale o wn Euro Garden Special Event scoter. 248 766,3879 WednesdayFebruary22 6,30 - 8:00 re 10 Aduils/Famii Waterford Oaks Greenhouse N/A 1580 Scott Lake Road Waterford MI 48328 NC Program Star Pad, Nature Center staff Saturday February 25 8:00.10 m $3/person Family 10-11:30,1:30- NC Pro ra Tuning our Tot Nature Center staff WednesdayFebruary29 3 $4/Tot Youth NC Program Tuning your Tot Nature Center staff Saturday March 3 1-2A5 $41101 IYouth Training Igr Volunteers to help with nest be. KO/doughcnyk .akgov. VOL NRS Nest Box Training monilodnq al Six parks in 2W2 core - 80704 Sunda March 4 2-4 m NA Adults LOL or WOAC or IONC 9/30/2012 Nestwelch -CLO Workshop by MSUE for lake property owners KD/doughenykQo oakgov. Yes by MSUE, MDEO NRS Natural Shoreline Workshop to create natural shorelines corn - 80704 SaturdayMarch 17 9 am - 3 n MSUE Adults IONC 3/24/2012 9501 Clarkston Road Clarkston MI 48348 and Wild Ones 0 - Hole 2 - person scramble ages 16+ All Combinations $40 includes - golf, on course contests, goddie bag, prizes antl food. Food provided by Texas Roadhouse of Madison GOLF Chill Open Hei hl<. Laurie Samok/ E + P Surd.y March 18 1:00 PM S Adults Red Oaks Golf Course 3/18/2012 29600 John R Madison Heigms MI 48071 Texas Roadhouse Beth Lear no. new and different ways to cover your highlevbQo oakgovcom - GRN Alternative to Turf antl Iront Richard Sierra of Hodech, Inc. 248 766.31379 Wetlnesda March 21 6:30 - 8 m 20 Atlulls/Family Walerford Oaks Greenhouse Same da 1580 Scott Lake Road Watedortl MI 483213 Honech 10 C-2 Staff will show the steps of re -gripping golf Clubs and facilitate a hands-on deomoustration. Darlene Rowley - F.ponRetl Supplies are provided for the hands-on rowleydQa oakgov. Com or demonstration. ecturclor: At Urpsis. OCPR redoaksgcQoakgov.com GOLF Howtore-qn our Clubs GOIf InsWdor. or 248-541-5030 Thursda March 22 7'00-8:00 nn $15 Oaks Golf Course 3/22/2012 29600JohnR Madison Hel his MI 48071 All community are invited to bring a dish to Pass and enjoy company and companionship al our first annual Harvest Luncheon. It is our hope that the gardeners will bring dishes Beth Highley- Plot Owners Community Garden Harvest Luncheon created using harveslables vegetables and highleybQo oakgov com - and invited GRN S octal Event herbs from their lot. 248.766.3879 Saturda March 24 12 -2 m 0 uests Waterford Oaks Greenhouse N/A 1580 Scott Lake Road Waterford MI 48328 Unknown Unknown $4/scout NC Special Event Cub Scouts - Weather Nature Center staff Saturda March 24 10-12.2-4 S2/adult Youth Training for Volunteers to help with frog KD/doughe",@oakgov. VOL NRS Frog SurveyTrainingsave s at three ones Co. - 80704 FridayMarch 30 7-9 m NA Adults LOL or WOAC or IONC 6/30/2012 MDNR It's lining marshmallows! Watch as 15,000 marshmallows drop from a helicopter. Soled one marshmallow to receive a prize. Youth are divided into three age categories. This is not a Southfield Parks EVNT Marshmallow Drop competition, Sandy E « P Friday Aril 16 free family Catalpa 27725 Greenfield Southfield MI 48076 and Recreation Recrealional golfers or serious golfers - these $15 or S25 clinics will help Improve your game. Covers Darlene for chipping grip, proper technique, alignment and reading Rowley/roWeyd o@oakgov 4:00:00 PM- & putting GOLF Pultmq Clinic the teens. .cam or 248431-1482 SaturdayAril 14 5:15 m combined Open Red Oaks Golf Course 4/14/2012 29600 John R Rd Madison Hei his MI 48071 Training for volunteers to monitor Grassland KD/doughertyk g@oakgov. 7-9 pm or 8:30 - VOL NRS Grassland's Bird Surve Tramin Parcels at Pains com - 80704 ThursdayA nl 19 10-.30 am NA Adults LOL or WOAC or TONG Same day Oakland Audubon $4/scout NC Special Event Brownies Watching Wildlife Nature Center staff Saturday And 21 10-12. 2-4 $2/adult Youth BB/blydt (nlgakgov ggrn Highland Township on prlvale NOHLC, SN, NRS Swallow -wort Home Owners WorkshopWorkshopfor Swallow -wort Collaborative at 248-858-1726 SaturdayA nl 21 9-Noon NA AdultsProper" ro er 6/2/2012 SSRLC and MNFI Part of a Grant Recreational golfers or serious golfers - these $15 or $25 clinics will help improve your game. Covers Paul Simpson - 248-437- for chipping grip, proper technique, alignment and reading 1488 or & putting 30500 Thirteen Mlle GOLF Putting Clinic the grrons. sim son (ploak ov.cgm Saturday A nI 28 4:15-5:30 pre combined Open Glen Oaks Golf Course 4/28/2012 Rd, Farminglgn Hills MI 48334 Recreational golfers or serious golfers - these $15 or $25 clinics will help improve your game. Covers Paul Simpson - 248-437- for chipping grip, proper technique, alignment and reading 1488 or & putting GOLF Putting Clinic the greens. sim son (oloak ov.Cam Saturday And 28 2-3:15 forn combined Open Lyon Oaks Golf Course 4/28/2012 52251 Pontiac Trail Wixom MI 48393 $15 or $25 Recreational golfers or serious golfers - these Paul Simpson - 248-037- for chipping clinics will help Improve your game. Covers 1488 or & putting 30500 Thirteen Mile GOLF Chipping Clinic one, proper technique, slroke &alignment.simpsonp@oakgov.com Saturdav May 5 4:15-5:30 pin combined Open Glen Oaks Golf Course 4/282012 Rd. Farmington Hills MI 48334 $15 or $25 Recreational golfers or serious golfers - these Paid Simpson - 248437- for chipping clinics will help improve your game. Covers 1488 or & putting GOLF Chipping Clinic grip, proper technique, stroke & alien meet. simpsonpeoakgov.com Saturday May 5 2.3:15 phi combined Open Lyon Oaks Golf Course 5132012 52251 Pontiac Trail Wixom MI 48393 Introduction to individuals wish physical and visual disabilities to Paralympic sports on the local and International levels. The program's goal is to educate individuals with physical and visual disabilities how to pantcipale m sports and lead a healthy, active lifestyle. Sports include', golf; tennis; track & field; and hand 10,00 am - 3:00 Adaptive 6 and Southfield Beechwood Community ADR Paral nlpic Experience c cling. Sandy E « P Saturday May 12 Ipm S10/ erson lover Center 122200 Beech Road Southfield MI 148033 Recreational golfers or serous golfers - these $15 or S25 clinics will help improve your game. Covers Darlene for chipping grip, proper technique, alignment and reading Rowley/rowleydQo oakgov 4,00:00 PM- & putting 991 North W,!hams Lk GOLF Putting Clime the greens. .com or 248-431-1482 Saturday Aril 21 5:15 per, combined Open While Lake Oaks Golf Course 421/2012 Rd White Lakr MI 48386 Recreational golfers or serious golfers - these $15 or $25 clinics will help improve your game. Covers Darlene for chipping grip. proper technique, alignment and reading Rowley/rowleyd@oakgov 4.00:00 PM- & putting 12450 Andersonvllle GOLF Purim. Clinic the reens. .com or 248-431-1482 Saturda Aril 22 5.15 m combined Open Springfield Oaks Golf Cours 4/22/2012 Rd Davisburq MI 48350 NC Program Star Part Nature Center stall Saturda Aril 28 9-i Inopm $3l erson Family Paul Simpson - 248-437- �I.Csd.,, Lel5on5 Stan on the tlnving range and allow 1488 Or GOLF Adult ..It Lessons fir msvuclion on the course. sim son (loakgov.Cam Ma 2 7-8.00 m $99lsession Adult L-1 Oaks Golf Course 5/30/2012 52251 Pontiac Trail Wixom MI 48393 10 C-3 Workshop for control & erradicalion of Swallow- BB/birdeiggo kr ov. core- NC NRS Swallow -won Home i +Vorksho won Offered to homeowners. 248-858-1726 Saturda May 5 9-Noon Adults Rose Townshipon private property5/5/2012 SSi._. .., .,,,I Pan of a Grant Educational Expo at Dog Pant about urban KD/doughenykQo oakgov. Need to NRS Urban Coyotes ovole5 cam -80704 Saturday Mey 5 11 am-2 pro Park Entry Open Orion Oaks Dog Park 4/21/2011 1200 Joslyn Read Lake Orion MI 48360 investigate Lessons start on the driving range and allow Paul Simpson - 248-437- for nslruction on the course. NO CLASS MAY 1488 or GOLF Adult Golf Lessons 28TH. lira son (cloak ov.com Mondays May 7 7-8,00 PM $99/session Ladies Only Lon Oaks Golf Course 6/11/2012 52251 Poullac Trail Wixom MI 48393 $15 or $25 Recreational golfers or serious golfers - these Dadene for chipping clinics will help improve your game. Covers Rowley/rowleyd@oakgov 4:00.00 PM- & pulling GOLF Chielping Clmic grip, Peoper technique, stroke & alignment. ,core or 248-431-1482 §alurd@V May 12 5:15 Pro icombined Open Red Oaks Golf Course 5/12/2012 29600 John R Rd Madison Heights MI 4BO71 $4/scout INC Special Event Jr. G,S Horse Fan Badge Nature Center staff Saturday May 12 930-12,1-3:30 $2/adult Youth INC Special Event Tuning our Tot Nature Center staff Saturday May 12 1-2,45 S4,7ot Youth One -hour lessons for any individual wish a disability. A great resource for Individuals who have golfed in the past; but have stopped playing due to a stroke, amputation orjoint replacement. A Golf Pro and Recreational AOR. Therapist will assist with swing development_ Adaptive 6 and Southfield Parks program Adaptive Golf Lessons Weekly program Sand E a P Monday May is 15.00 - 6:00 pm S12/ erson over Southfield Beechwood Golf Course 7/30/2012 22200 Beech Road Southfield MI 49033 and Recreation Cad's Golfland $4/scout NC lProqmm Wobbles - Naturalist Nature Center staff Saturday May 19 10-12, 2-4 S2/adult Youth S15 or$25 Recreational golfers or serious golfers - these Dadene for chipping clinics wilt help Improve your game. Covers Rowley/rowleydQo oakgov 4,00.00 PM- & pulling 991 North Williams Lk GOLF Chipping Clinic grip. proper technique, stroke & alignment. .core or 248-431-1482 Saturday May 19 S15 m combined Open White Lake Oaks Golf Course 5/19/2012 Rd While Lake MI 48386 $15 or S25 Recreational golfers or serious golfers - these Dadene for chipping clinics will help improve your game. Covers Rowley/rowleyd@oakgov 4:00:00 PM- & putting 12450 Andersonville GOLF Chipping Cnmc pop, proper technique, stroke &alignment, .com or 248-431-1482 Saturday May 20 5,15 pon combined Open Springfield Oaks Golf Cours 5/20/2012 Rd Davisburg MI 48350 KD/doughertykQp oakgov. 19 or NRS Ni ht Out With Nature Blacklighl Event for Silk Moths corn - 80704 Saturday May -June 2 or 9 9 pm - 1 am Park Entry Open 10, 00, RO , AO or HO Same day Oakland Audubon NC Special Event Frog Walk Nature Center staff Saturday June 2 9-10'30 re $3/ erson Family Field Experience for volunteers and public to KD/doughenyk@oakgov, NRS Grassland's Bird Walk view grassland birtls. com - 80704 Saturday June 2 8- 10 am Park Entry Open Orion Oaks Same day 2301 Clarkston Read Lake Orion MI 48360 Oakland Audubon Lessons start on the driving range and allow Paul Simpson - 248-037- for instruction on the course. NO CLASS JULY 1488 or GOLF Adult Golf Lessons 4Tki sim son nd caked,.core Montla s June 6 7.8:00 PM $99/session Ladies Only Lon Oaks Golf Course 7/11/2012 52251 Pontiac Trail Wixom MI 48393 $4/scout NC Special Event Fishing Badge Nature Center staff Saturday June 9 10-1200 $2/adult Youth NC Special Event Tails. Tackle and Tactics Nature Center staff Saturday June 9 1.400 $4/ erson jFamfly Demonstration to Shaw proper vetch and release technique - newly designated at Upper BB/birdb p@oakgov.com- June pis River NRS Vol Catch and Release Demo BL 81726 Saturday June 9 YTBD Park Entry Youth —Open IND North - Same day 9501 Clarkston Road Clarkston MI 48348 CRWC Day CRWC An action -packed day for Seniors of fishing, EVNT - hikinq, pedal boats, pontoon beat rides; 10:30 am - 2.30 senior Red. While, Blue and You entertainment: health & fitness expo, and lunch Sand E + P Wednesday June 13 P. $10/ erson Seniors Independence Oaks 9501 Sashabaw Rd Clarkston MI 148348 Barbecue Ribs griffin competition. LiMlted to 24 teams on a first -come, first sewed basis Competitors must use wood or charcoal. Team check -in and meat inspection 7-9 a.m. S30 Becers Entry Fee: S30 per team Lots of faMlly funs nd Spectators EVNT Barbe ue -Summer In the Village(Lalhrup activities al the Summer in the Village event. Laurie StaSiak/ E * P Salurtla June 16 "7 -? Free Adults Lalhru0 Village - Soulhfeftl Rd 6/1 G/2012 27400 Southfield Rd Lalhru Village MI f8076 La1hNp Village NC Special Event Canoe Da Nature Center staff SpumpV June 16 9-11.00am S3/person Family Workshop for control & erradication of Swallow- BB/birdbQoakgov cam- NOHLC. SN, NRS Swallow -wan Home Owners Workshop wont offered to homeowners. 248-858-1726 S.mmuV June 16 9-Noon NA Adults Springfield Township property 5/19/2012 SSRLC and MNFI Pan of a Grant Paul Simpson - 248-437- Lessons start on the driving range and allow 1488 or GOLF Adult Golf Lessons far nelli- cnon on the course- onp()oakgov com Montla 5 June 18 7-8:00 PM S99/session Adult Lon Oaks Golf Course 7/1612012 52251 Pontiac Trait Wixom MI 48393 Nine -hole scramble for Individuals with ADR d5abilihe5. Volunteers on sire 10 provide Adaptive 6 and Southfield Parks Adaptive Gall Course Play assistance it needed. Weekly ro ram. Sand E + P Tuesde June 19 8:30 - 11:00 am $17/ erson over Red Oaks Golf Course 8/14/2012 29600 John R Rd Madison Hciof MI a8071 and Recreation Call's Golfland 10 C-4 A plercing investigative look at the economic Beth Highley - Screening of the "V ; the Bees" - A and political implications of the toenowide highleyb@oakgov.com - GRN - NR Feature Lenqth Doeuhe­- Special Event disappearance of the honey bee. 248.766.3879 Friday June 22 7 - 9 pm 5 Adults/Famil Lookout Leckie N/A 1702 Scott Lake Rd Waterford MI 48328 Unknpwn Unknown Reserve a date for your community day camp, summer program to enjoy a day at Independence Oaks, Addison Oaks or Groveland Oaks. Our program ,off can create an action packed outdoor adventure fun for OCPX- you—pers. Activities include: geocaching, 9.00 am-3:30 program OCPX - Field Trips boating, fishing. swimming and more Laurie Stasiak/ E I P Tuesday June 26 em tbd Youth Varies 8/23/2012 Targeting Greenhouse Volunteers and open to 81-1/highleyb@oakgov.o S20 per Need to GRN ButterflyGardening the Public about lantin s to attract Butterflies m.80910 Wednesday June 27 6.30-8,30 an person Adults Greenhouse Same day1580 Scott Lake Road Waterford MI 48328 vesligale Free fun for all ages and abilities at Paradise Peninsula Playscape at Waterford Oaks County Park. Activities include: 3-on-3 basketball; geocaching: mflatables; carnival games; Got Bike including hand cycles, nature Interpretation; expo area, and hot dog picnic ADR Sun & Fun For Eve one dinner. Sandy E , P Thursday June 28 4,00 - 7.00 m Free Ada Live Waterford Oaks 2800 Watkins Lake Rd Waterford MI 48328 11-1145, 2- NC Program Campgrounds Nature Center stall Saturday June 30 245 In-house Family Survey as pan of the North American Butterfly KD/doughenyk@oakgov. NRS Buttertl Count Assn -o en to the public and volunteers earn Saturday June 30 10 am-3 30 pre Park Entry Open IND Same day 9501 Clarkston Road Clarkston MI 4834E SSRLC Beth Highley- Create your own Container Water Garden We will be creating our own Container Water highleyb@oakgov.corn - Van Blocm GRN Special Event Garden with the help of Van Sloem Gardens. 248 766.3879 Wednesday June S40 Adults/Family Waterford Oaks Greenhouse Same day 1580 Scott Lake Road Waterford MI 48328 Gardens Youth with disabilities get a bird's eye view of Michigan's countryside via a 20-minute light 9.00 am - 1:00 Oakland County International ADR Dreams and Wins airplane red, Space orcomm is limited. Sand E « P Saturday Jul 14 Put Free Youth 6 - 18 Air on 650o Highland Road Waterford MI 48327 Beth Highley- Create your own Native Bee House Special highleyb@oakgov. earn - GRN-NR Event 248766.3879 Wednesday July 118 6:30-8 in 25 lAdultstFamily lWaterford Oaks Greenhouse N/A 11580 Scott Lake Read Waterford MI 48328 jUnknown Unknown NC Pm2mm Star Partv Nature Center staff Saturday July 120 9-11:00 m $3/ erson Famil Lessons start on the driving range and allow Paul Simpson - 248-437- for instruction on the course. Advanced 1488 or GOLF Adult Golf Lessons be inner course. simporm (cloak ov.com Mondays July 23 6:30-7:30 Pat $99/session Adults Lyon Oaks Golf Course 820/2012 52251 Pontiac Trail Wixom MI ,8393 For ilndividuais with Cognitive Disabilities. Ages 16 and older are invited to an evening outdoors with opportunities to fish, play lawn games, enjoy a leisurely ride on a pontoon boat ride on Crooked Lake and dinner at Independence Oaks County Park. Chaperones pay the same price. Cost-. Early Adults 16 and ADR Summer Siuler bird is $8. after July 13, the fee is 510. Sand E . p Friday July 24 600 - 8 00 m S9/person ever Independence Oaks 19501 Sashabaw Rd Clarkston MI 48348 Beth H19htey - Learn how tp create a garden that attracts highleyb@oakgov.com - GRN Bullerfl GardeningSeminar Special Event buttedlies and hummingbirds. 248,766.3879 Wednesday July 27 6.30 - 8 pm 20 Adults/Family Waterford Oaks Greenhouse N/A 1580 Scott Lake Road lWaterford MI 48328 Unknown Unknpwn NC Program Insect Hike Nature Center staff Saturday J.lV 28 1:30-3 S3/ erson Family Pet expo, acllvites and games for dogs and Freeldaily their owners. Informative pet clinics and or annual DOGS Yap ie Day at Orion Oaks demonstrations. Pet adoptions available. Laurie Stasiak/ E + P Sunday Jul 28 11 - 3 pm ass Family Orion Oaks Dog Park 7/292012 1200 Joslyn Rd. Lake Orion MI 18360 BB/birdb@oakgov,com- 12451 Anderspnville Try to couple with NRS Swallow -won Community Outreach Have a staffed exhibil at Ilse Fair 81726 Wed - Sat My 29 Open S nncifield Oaks 7/15/2012 Road D.-burp MI 48350 partners exhibit 11 Educational materials and construction of a BH/highleyb@oakgov.co lhi u GRN Homes for Native Bees structure for native bees. in-80910 Thursday July 14 6:30 - 8.30 pru Adults Greenhouse Same day 1580 Scott Lake Road Waterford MI 48328 Providing Informal educatl—I outreach at the BB/birdb@oakgov.earn- Tues, Thurs or 2350 Pontiac Lake NOHLC, NS, NRS Swallow -wort Community Outreach Oakland County Farmers Market 81726 Sal. July YTBD 8 am- 1 pnt NA Adults Oakland County Farmers Market Same day Road Waterford MI 48328 SSRLC and MNFI Partof a Grant For individuals with disabilities - Picnic. carnival, pontoon boat rides and music. 11:00 am - 2:00 ADR WIC Daze S onsored by Wright and Fdi2p,s Sandy E P Saturday August 4 m Free Ad Live Inde dence Oaks en 9501 Sashabaw Rd Clarkslon MI 48348 Wnghl and Filippis 10-11:41-1- NC Program Turin our Tol Nature Center staff WednesdayAu u51 B 245 $4ITo1 Voulh 10 C-5 Specially Growers is located on 10 acres midway between Brighton and Howell in Livingslon County. The pastoral setting serves as both the home and business of owner Karen Sevin. During Open Houses, gardeners are welcome to shop the entire Specially Growers Beth Highley - stock while they enjoy the Country atmosphere highleyb@oakgov.com - To be c,,,dinaled with Mobile Rec GRN S eciall Garocns Garden Tour and admire theeclacular fl021 displays. 248.766.3879 Saturtla Au usl 11 9-2 m TBD Atlulls/Farb'' for bus. Leaving WaleRord Oaks. Same dayUnknown Unknown NC S eclat Event TLninq your Tot Nature Center staff Saturday August 11 1-2:45 $4/Tol Youth Educational Expo at Dog Park about urban KD/doughertyk@oakgov. NRS Urban Coyotes co otes com - 80704 Any Day August 11 11 am- 2 pm Park Entry Adults Red Oaks Dog Park Same day 31353 De uindre Madison Heights MI 48071 Findsponsor Educational Expo at Dog Park about urban KD/doughedyk@oakgov. NRS Urban Coyotes co otes c m - 80704 SaturdayAugust 11 11 am- 2 m Park Ent Open Retl Oaks Do Park Same day MI Finds onsor Nine -hole toumarnenl parrs foursomes with two individuals with a disability and two non- 9.30 am - 1230 Southfield Parks ADR Warren Odick Inclusive Golf Outing disabled goffers. Lunch is included Sandy E + P Friday August 17 pm $45/ arson All Retl Oaks Golf Course 29600 John R Rd Madison Heigh MI 48071 and Recreation Carl's Gollland In partnership with the Healthy Oakland Partnership ComMlltee a market day event to Improve health through better nutrition and physical activity. Providing fresh produce coupons for qualifing particpants. Also fitness activiles for the kids, sponsor information Healthy Oakland EVNT I Family Market Day booths. health screening, and yoga. Laurie Stasiak/ E + P Saturday August 125 19 am - 1 pm Free Family Oakland County Fanners Markel BY2512102 2350 Pontiac Lake Rd Watedord MI 148328 Partnerships Kites, balloons and all things in the air. Free/daily Inflatable activity units for the kids, crafts, 11 or or annual EVNT Air Fairgames' music, face pannin and concessions. Laurie Slasiak/ E + P Saturtla August 18 7 - p ass Famil Grovelantl Oaks 8111 or 8/18/2012 14555 Dixie H HollyMI 48442 xp Field Eenence for MSUE Lake Ecology KD/doughertykQo oakgov. 18 or Yes by MSUE,MDEO and NRS Lake Ecology Field Session Class com - 80704 Saturday August 25 9 am - 3 loom MSUE Adults Crooked Lake 10 Same day 9501 Clarkston Road Clarkston MI 48348 Wild Ones Dogs swim and Owners watch as their pooch has the pool all to themselves, There are 5 different DOGS ONLY Swim limes available based on the dogs weight, each are 55 Minutes. Contests each hour for Best Wet Look and Best Swimsuit LiMn 75 dogs each limesfol. All owners must show valid Michigan Dog License and proof of vaccinations at the $10/$15 at DOGS Do Swim - Waterford Oaks lime of the event. Laurie Slasiak/ E + P Saturday September 8 12-5form the gate Fp.,Iy Waterford Oaks Water ark 9/8/2012 1702 Scott Lake Rd Waterford MI 48328 Cam BOw WOw NC Special Event Monarch 7a Nature Center staff SaturdaySeptember 8 1:00-3:00 $2/person Family Help clean up lh—lbrshed al Oakland KD/dougheryk@oakgov. NRS Vol Clinton River Clean UP Count arks com-80704 Saturday September 8 10-Noon NA Open Lake Sixteen and Orion Dog Park Same day CRWC Dogs swim and owners watch as their pooch has the pool all to themselves' There are 5 different DOGS ONLY Swim times available based on the dogs weight, each are 55 Minutes. Contests each hour for Best Wet Look and Best Swimsuit. UMit 75 dogs each Iimeslot. All owners must show valid Michigan Dog License and proof of vaccinations at the $10/S15 at DOGS Dog Swim - Red Oaks time of the event. Laurie Stasiak/ E + P Sunday September 9 12-5tom the rise Family Red Oaks Water Park 9/g/2012 1455 E. 13 Mlle Rd. Madison Heights MI 48071 Camp Bow Wow Pet expo, activiles and games for dogs and Free/daily their owners. Informative pet clinics and or annual DOGS I Fldo Fest - Red Oaks dempnslrattons. Pel adli o ons available. Laurie Stasiak/ E + P Sunda September 9 12 - 5 nn pass Family Red Oaks Do Park 9/9/2012 31353 Dequindre Madison Heights MI 48071 Educational Expo at Dog Park about file KD/doughedyk@oakgov. NRS Massasauga Recognition for Dog Owners Eastern Massasau a Rattlesnakes com - 80704 Saturday September 15 11-1:30 pro Park Entry Open Lon Oaks Dog Park Same day 52251 Pontiac Trail Wixom MI 48393 MNFI All Community are invited to bring a dish to pass and enjoy company and companionship al our first annual Harvest Luncheon. It is our hope that the gardeners will bring dishes Beth Highley- Plot Owners Community Garden Harvest Luncheon created using harvestables vegetables and highleyb@oakgov. conk - and Invited GRN SpecialEvent herbs from Ih eir plot. 248.766.3879 Saturda Se tember 22 12-2 m 0 guests Waterford Oaks Greenhouse N/A 1580 Scott Lake Read Waterford MI 48328 Unknown Unknown NC S eclat Even, E-rho Ha ride Nature Center staff SaturdaySe tember 22 8:30-10:300m $4/ arson Family Stay at the campground This weekend to enjoy the Halloween Festivities, including bouncers, EVNT Haunted Hallows i haunted house. ha ride and morel Rachel E + P Saturday September 29 Family Grovelantl Oaks 14555 Dixie H Holly MI 48442 Introduction to individuals with physical and visual disabilities to Paralympro Sport on the Iota l and international levels. The program's goal is,o educate individuals will physical and visual disabillfies how to participate m sports and lead a stealthy, active lifestyle. Spuds ndrici wheelchair basketball, it volleyball: Adapllve 6 and Sou lhfield Beechwood Community Southfield Parks ADR Panlvm is Ex cncrce and archery. Sandv E + P Wednesdav August 29 7:00 - 8:30 m S10/ efson over Center 22200 Beech Road Southfield MI 48033 and Recreation 10 C-6 5:00 pm - 9:00 EVNT Brookste Expo Laurie Stasiak/ E + P Friday September 28 pon 9'.00 am - 5,00 EVNT Bmoksie Expo Laurie Stasiak/ E + P Saturday September 29 pm EVNT Brooksie Way Laurie Stasiak/ E + P Sunday September 30 800 am - 2.00 Hodiculiffmily based lessons/activilies are created and delivered to the children at Children's Choice. This program has been developed to offer horticulturally based Beth Highley - Children's Choice (Little Oaks) Horticullural education to school age children and to gain highleybQo oakgov cam - Every other Preschool/Yout 1200 N. Telegraph GRN Outreach Pro ram exposure for the Waterford Oaks Greenhouse. 248.766,3879 Money September 10:45 AM $0 h Children', Choice Day Care Unknown Road. B.,Id,nq 30 East Pontiac MI 48341 BB/birdbna ii akgov. com- Hosting SSRLC NRS GRIN Native Plant Sale Native Plant Sale 81726 SaturdaySeptember all dayNA Adults/Famil Waterford Oaks Greenhouse Same day1580 Scott Lake Road Waterford MI 48328 Plant Sale BE will ck on date For Individuals with Cognitive Dlsabillties. Ages 16 and older are invited to an evening of music, dancing and snacks at Royal Oak Senior Center, Cost: Early third Is $5; after Adults 16 and ADR Harvest Happenings September 21. the fee is $7, Sand E + P Fnday October 5 7:00 - 9:00 cm $6/ arson over Royal Oak Senior Center 3500 S. Maria, Royal Oak MI 48073 Stay at the campground this weekend to enjoy the Halloween Festivities, including bouncers, EVNT Haunted Hallows II haunted house, ha ride and morei Rachel E + P Saturday October 6 Family Grovel.nd Oaks 14555 Dixie Him Holly MI 48442 EVNT Gmmexon Challenge Mountain Bike Race Rachel E + P Saturday October 6 Reserve a date for your community, senior center or assisted living facility to enjoy a bus tour of the beautiful fall foliage. Slop by Addison Oaks County Park for a hay wagon OCPX - ride on a (rail. Cider and donuts round out this Senior/Adaptiv Program OCPX - Fall Color Tours fall experience Sandy E+P Monday October 8 12:30-5:00 protoo a End Destination Addison Oaks 10/19/2012 1480 W. Romeo Leonard MI 48367 Stay at the campground this weekend to enjoy the Halloween Festivities, including bouncers, EVNT Boo Bash haunted house, ha nde and more! Rachel E + P Saturdav October 13 Family amil Addison Oaks 1480 W. Romeo Leonard MI 48367 S4/scout NC Special Event Wobbles - Forester Nature Center staff Saturday October 13 10-12, 2-4 S2/adult Youth Teams bring home -built Irebuchets to launch pumpkinsTwo Divisions Open and Junior (ages 15 and under)Pri2es and trophies awardedMeasured-competition launches, free- style launching and an opportunity for spectators to see the machines up close and $25 for ask questions. Watch teams compete for the teams Michigan Title as they launch pumpkins up to spectators Village of Lake 1,000 feel! Fun for all ages! I'moldally Orion/Cranbrook/ Free pumpkins provided for participants and or annual Waste EVNT Pumpkin Launch ectatom while the last. Laurie Slasiak/ E + P SaturdayOctober 13 11 am - 3 Pro ass FamilyOrion Oaks 10/13/2012 2301 Clarkston Rd Lake Orion MI 48360 Oakland Ballistic, Maria gemenl $17 Run through the peak of fall colors at Eany/$20 Independence Oaks on woodchlp (rails in some Late of the most wonderfully deco led hardwood Runners forests in southeastern Michigan. Choose from Spectators three races of varying lengths - all begin and Free/daily end in the same place. 2.5 Mlles, 5.5 Mlles, or or annual Independence Oaks - Twin Rivemend EVNT Hidden Forest 8.5 Mlles. Laurie Slasiak/ E+ P Sunda October 14 ig,W AM ass Famil Chimneys 10/14/2012 9501 Sashabaw Rd Clarkston MI 48348 Striders VOL Volunteer Appreciation VolunleerA preciation Rachel E+P SaturdayOctober 15 Adult, Halloween pet thorned expo. activites and games for dogs and their owners. Informative pet clinics and demonstrations, Pet adoptions available. Halloween costume contests for dogs and their owners, best doggle costume including most original, scariest, funniest, and Free/daily best dog and owner combo Dog agility antl a PP ual DOGS Howl-o-ween Bash special keepsake photo. Laurie Stasiak/ E + P Salurda October 20 12 - 4 ass Family Lon Oaks Dog Park 10/20/2012 52251 Pontiac Trail Wixom MI 48393 Stay at the campground this weekend to enjoy the Halloween Feslivites, including bouncers, 20 48367 EVNT Boo Bash II haunted house, ha ritle and more' Rachel E + P Sa Nrday October Family Addison Oaks 1480 W. Romeo Leonard MI BB/birdbQq oakgov cpm- NRS Seed Collection Field Experience to collect native plant seeds 81726 Saturday October 20 9 am - Noon NA Adults Highland Oaks S4/scout NC Special Event Jr. G. S. Wildtlle Nature Center stall Saturdav Oclgber 20 10-12. 2-4 S2/adult Youth 10 C-7 For Individuals with Cognitive Disabilities. Ages 16 and older are invited to an evening of 7�Wl�.o� music, dancing, took- or- treating and of her al Southfield Civic Center. Chaperones pay the same price. Cost Eady bird is $9, after Adults 16 and thfield Pars ADR Halloween ""Pipes, October 9, the fee is 511. SandyE+ P TuesdayOctober 23 6:30 - 8:30 m S9/ a Southfield Civic Center 26000 Evergreen Road Southfield MI Recreation 10-11.30, 2- NC Special Event Mad Scientist Nature Center staff SaturdayOctober 27 3:3. S3/ erson Family EVNT Oakland County Trail Summit Stephanie Lane/ Wednesday Or October altemoon 12-0 54501 Varies 20-80 Undetermined as of November MI OCPF Oakland County longs@pakgov.com 248- Thursday pm 2011: we will likely determine this In Planning and A celebration of trail and non -motorized 858-4611 (Office) 586- Spnog of 2012. Usually a county or Economic recreation achievements and happenings in 850-9800 (cell) other regional park in Oakland Development Oakland County and the region over the past County. year or Iwo. Attendees include those with such interests, and are generally members of non- profit trail groups, pars antl recreation ... .note,. government employees and officials. Beth Highley- Leam how to grow native plant, from seeds - highleyb©oakgov.com - GRN • NR Native Seed Propagation Event lake home a varies al seeds l0 Procreate 248.766.3879 Saturda November 3 9.1 m 25 Adults/Fanny Waterford Oaks Greenhouse N/A 1580 Scott Lake Road Waterford MI 48328 Unknown Unknown S4/scout NC Special Event Brownies Space Try -IT Nature Center staff Saturday November 3 10-12, 2-4 S2/adult Youth 10-11:45' 1- NC Program Tuningour Tot Nature Center staff WednesdayNovember 7 2:45 54rrot Youth NC Special Event Tuning our Tot Nature Center staff Saturate November 10 1-2:45 S4rrot Youth Join Kay Kiekbusch and Oakland County Parks and Recreation Staff in creating a beautiful 24'. artificial holiday wreath. Kayownsand operates "Designs by Ella Rae", a (oral design and production company for all occasions. She also teaches floral design at Macomb Community College assisting students in obtaining their Michigan Floral Certification as well as working with English Gardens for over fourteen years as a member of their holiday Beth Hlghley - decorating team. Flowers and design are her highleyb@oakgov.com - Desgins by Ella GRN Holiday Decorating passion and creativityis her goal 248.766.3879 WednesdayNovember 14 6.30-8 re $40 Adults/Famil Waterford Oaks Greenhouse Same day1580 Scott Lake Road Waterford MI 48328 Rae NC Program Star Party Nature Center staff Saturday November 17 8-10:00 m $3/person Youth KD/doughedyk@oakgov. NRS Audubon Christmas Bird Count Worksho Learn how to participate In Christmas Count core -80704 Sunday November 18 1130 NA Adults LOL or WOAC or IONC Same day NR staff Chk win OAS $6/scout Special Event Webelos- Geologist Badge Nature Center staff SaturdayDecember 1 10-12.21 S2/adult Youth KD/doughertyk @oakgov. NRS Audubon Chrstmas Bird Count Field survey of birtl, c.m - 80704 Saturday December 15 all day NA Adults ADD, IND and ORN Seine day Oakland Audubon Chi, will, OAS Reserve a dale for your community, senior center or assisted living facility to enjoy a bus tour of holiday lights displayed in various Oakland County communities, plus a stop for hot cocoa and a little holiday entertainment Senior/Adaptiv End Destination Waterford Oaks OCPX OCPX - Light Tour along the wa Sandy E + P Monday December 3 5:00 - 9:00 m tbtl e Activity Center 12/13/2012 2800 Watkins Lake Rd Waterford MI 48328 For Individuals with Cognitive Disabilities. Ages 16 and older are invited to an evening of music, dancing, a visit from Santa and dinner at the Waterford CIA. Chaperones pay the same price. Cost: Eady birtl is 510; after Adults 16 and Waterford Parks Southfield Parks ADR Jingle Bell Ball November 2. the fee is $12. Sand E + P Wednesday December 5 6.30 - 8.30 pm S10/ erson over Waterford CIA 5640 Williams Lake RD Waterford MI 46483 and Recreation and Recreation For Individuals with Cognitive Disabilities. Ages 16 and older are invited to an n evening of music, dancing, a special count down to the New Year and dinner at Royal Oak Senior Center. Chaperones pay the same price. Cost: Early bird is 510; after December 13, the - Adults 16 and ADR Alreosl New Years - South 12 fee is$1 Sandy E+P lThursdav December 127 6,30-8.30 m S9/erson over Roval Oak Senior Center 1 13500 S. Maras iRoy.10ak MI 48073 For Individuals win Cognitive Disabilities. Ages 16 and older are invited to an evening01 music. dancing, a special count down to the New Year and dinner at Waterford Oaks Activity Center Chapnro rs, pay the same Price. Cost. Early bird is 510. after December Adults 16 no ADR All New veer . North 13, the fee is 512. Sandv E + P Friday December 28 6'.30 - 8'.30 go, S91erson over Waterford Oaks Achvitv Center 2800 Watkins Lake Rd Waterford MI 148328 10 C-8 ---- Fa11 CO" Car Classic- 18 different car classes, ga,e ., at cars Alr MI 48348 Ch dash plaques for the first 200 padicpants, by People's Ghoipe Club Frec)d-,N or annual 1i1dependence Oaks - Twin t0/10/2012 9501 Sashabaw Rd Clarkslon trophies awarded PaAicpation Awartls, door prizes, 50)50 7 10 2 m ass Famil Ohimne drawing, goodie bags and concesstpns p Laurie Stasolk/ E Sunda October available, The goal of the Community Garden is to a safe place to grow, loam and 1580 Scott Lakc Road �"1ateAord MI 48328 provide socialize. 11 is the goal of Oakland County Beth FV+ghleY - Year ftoun Greenhouse W alerlofd Oaks Gteen Ouse Unknown Parks and Recreation Commission to enable com' Daily -Closed Year Round tl FIOV(s 5120 - 8220 Atlults/Famil as many people as possible to garden each 248 1768oy" 3879gov ear. Sunda Reserve a date for your community, senor rs 12451 Andeonville MI 48350 center or assi5ted living facility to enjby an the Ellis Barn at Springfield Senior/Adapliv 5 on "'Id Oaks Rd Davisburq .do ienal tour of Oaks County Park. This trip would not be 12:30 - 5'00 tokind e End Destination complete without a stop at neaNy Cook's Farm Sand E � P Year Round Dai fora sin le scoo of Ice cream. Through the Adopt A Garden progra nations Individuals, groups, dubs and'gani between can enter into a cooperative venture Oaklantl COumy Parks antl Its reIf ants Your a for the Beth Highley- Counko AdultslFamil An Oakland Count Park Unknown organlz anassu responsibility plaohng and maintenance of a garden bed 2487663879 9ov.com - N A NIA NIA 0 wilhln one OF the Oakland Count Parks. Reserve a date for your community. senior day at End Destination lndepentlence 9501 Sashabaw Rd Clarkslon MI 48348 center or Using (ochry to enjoy a 9,30 am - 3.00 Senioi-Adaptiv Oaks n50; 1 Independence Oaks County Park with pedal ence Oa m thtl e Heights 1.1' boats, fishing, lawn games, a leisurely pontoon hat de torch Sand E P Adults 13 and 145$ E. 1314de Rrt Marl Leonartl MI 4836 boai nde on Crooked Lake antl RW Oaks Nlaler Park 1480 W. ROmeO Leonartl MI 4836 Walk the LaZy Pilo' al Red Oaks WaletFark P lure- alw/mon lhuR over Addison Oaks 4Adisnn Oaks 1480 W Romeo 10 C-9 EXECUTIVE OFFICER'S REPORT ITEM # 10 D 1. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 2. Activity Reports: We will be distributing the Activity Reports at the Commission meeting on Wednesday, March 7, 2012. 3. Natural Shoreline Workshop: Oakland County Parks and Recreation is hosting a workshop for lakefront property owners at Independence Oaks, Wint Nature Center titled; Creating, Restoring and Managing Natural Shoreline Landscapes on Michigan Inland Lakes: A Workshop for Property Owners This Michigan Natural Shoreline Partnership (MNSP) workshop is sponsored by MSU Extension, Oakland County Parks and Recreation, Michigan Department of Environmental Quality, Clinton River Watershed Festival, Wild Ones, and the Oakland County Water Resource Commissioner's Office. The event takes place on Saturday, March 17, 2012 from 9 am- 12:30 pm, at Independence Oaks County Park, Wint Nature Center, Clarkston, MI 48348 This is a workshop for lakefront property owners to learn how to manage erosion by using natural materials including native vegetation to maintain the aesthetic value of the lakefront. Workshop Topics Include: * Healthy lake ecosystems * Designing natural lakescapes on lake shorelines * Bio-engineering techniques to address high impact shorelines * Using native plants in shoreline landscapes * Attracting fish and wildlife to your shoreline * State of Michigan rules and regulations * Local examples of natural shoreline projects 4. Huron Clinton Metropolitan Authority: On February 16, 2012, the Oakland County Board of Commissioners reappointed OCPR Commissioner John P. McCulloch to the Huron -Clinton Metropolitan Authority. His reappointment will be for a 6-year term of May 16, 2012 to May 15, 2018. Congratulation to Mr. McCulloch on being reappointed to the HCMA. 5. Communications & Marketing: •Facilitated interview on AM 910 Radio Disney (Dan Stencil and Brittany Bird as guests - natural resources management and special events highlighted); aired Sunday, Feb. 26 10 D-1 •Provided full -page ad and 1,800 waterpark participant vouchers for Brooks Patterson's "Count Your Steps" Program •Presented "Annual Report 101" during Communications Forum at MRPA's annual conference •Developed brochure/display/promotions/etc. for OCPR booths at Detroit Camper, Travel & RV Show (MARVAC) and Michigan Golf Show at Suburban Collection Showplace, Novi •Created promotional piece for Michigan Municipal Golf Trail Tool Kit (MRPA) •Updating four-color brochures for reprinting: Discover Oakland County Parks; Trails; Nature/Independence Oaks •Writing four award nominations for NRPA and NACPRO •Starting planning efforts for Catalpa Oaks groundbreaking; media to invite, news release, etc. •Collaborating with North District Chief Jim Dunleavy to update the brown/white highway signs for Addison, Groveland, Waterford and White Lake •Created informational flyer on "catch and release" status of Upper Bushman Lake at Independence Oaks -North •Writing transfer of county market news release in anticipation of approval by OC Board of Commissioners •Writing letter to send to Farmers Market vendors @ the transfer; will be mailed once transfer approved by OC BOC •Finalizing marketing plans for golf, camping and waterparks •Developed a news release announcing that Phil Castonia, business development representative for internal services, was selected for L. Brooks Patterson's inaugural "Elite 40 under 40" announced at his State of the County Address. An article ran in the February 14 issue of The Oakland Press. The article can be found online at http://www.theoakiandpress.com/articles/2012/02/13/news/local news/doc4f39787d3b969808424 045.txt. 6. Oakland County Parks and Recreation Grants Total $150,000: Attached for your review is an article on the $150,000 Recreation Assistance Partnership Program that was approved at the Feb. 1 OCPRC meeting. 7. County's Elite 40 Under 40: Parks & Recreation Business Development Representative Phil Castonia is among Oakland County Executive L. Brooks Patterson's "Elite 40 Under 40". The members of this group represent where Oakland County is headed tomorrow. These are the people that are providing strong leadership, are engaged in improving the quality of life in our region and are charging into the knowledge -based economy. Congratulations to Phil Castonia for being chosen from among 400 people. 8. Detroit News Article on MRPA Placemaking Breakfast: Attached is an article on the Placemaking Breakfast at the MRPA Conference in February. 9. State of the County Address: Attached is an article on the State of the County Address from Oakland County Executive L. Brooks Patterson. 10. Golf Course Opening: We are targeting Monday, March 12, 2012, as the opening date for the Oakland County Golf Courses, weather permitting. 11. Report for 2012 Fees and Charges: A report on the 2012 approved fees and charges will be distributed at the Commission meeting on March 7tn 10 D-3 Upcoming Events — March Adaptive Recreation March 3 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak March 7 Junior Disabled Sports Team - Southfield March 10 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak March14 Junior Disabled Sports Team - Southfield March 17 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak March 21 Junior Disabled Sports Team - Southfield March 24 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak March 28 Junior Disabled Sports Team - Southfield March 31 Sports -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak No field sports until spring, 2012. Field Sports — Catalpa Oaks OC Parks Express No OC Express events are scheduled for March. Campground Recreation Campgrounds closed until May, 2012. Special Events, Dogs, Golf, and Health & Wellness No programs scheduled for March. Nature/Interpretive Programs March 1 Natural Shoreline Planning Meeting March 3 Tuning Your Tot Into Winter March 4 Nest Box Monitoring Training March 7 Lollipop Preschool March 10 Maple Magic March 13 Tim Nowicki's Retirement Luncheon March 17 Natural Shoreline Workshop March 21 Oxford Early Learning March 24 Cub Scout Weather Badge 1 � � March 29 Children's Ark/Dixie Day Camp March 30 Berkley Parks and Recreation Frog Survey Training No programs scheduled for March. Volunteer_Opportunities Mobile Recreation No mobile units scheduled until spring, 2012. March 3 Bus 910 & 927- Lake Orion H.S. to Greektown Casino March 4 Bus 927- Older Person Commission to Fisher Theater March 7 Bus 901- Four Corners Montessori to Detroit Institute of Art March 10 Bus 910- Orion Fire Department to Paint Creek Country Club March 16 Bus 910- Our Lady of the Lake to Marian Hill Retreat in Livonia Bus 927- Waterford Golden Age to Detroit Symphony Orchestra March 17 Bus 910- Our Lady of the Lake to Marian Hill Retreat in Livonia March 18 Bus 927- Older Person Commission to Meadowbrook Theater March 21 Bus 927- Anti -Defamation League to Ferry Ilan in Detroit March 22 Bus 910- Feet on the Street Tours to Detroit Bus 927- Older Person Commission to Renaissance Center March 23 Bus 910- Our Lady of the Lake to Marian Hill Retreat in Livonia March 24 Bus 910- Our Lady of the Lake to Marian Hill Retreat in Livonia Bus 927- Oakland County Parks Facility Maintenance to MRPA March 28 Bus 910- Older Person Commission to Detroit Bus 927- Waterford Golden Age to Meadowbrookc Theater 10 D-5 Creating, Restoring and Managing Natural Shoreline Landscapes on Michigan Inland Lakes: A Workshop for Property Owners Oakland County Parks and Recreation is hosting a workshop for property owners at Independence Oaks, Wint Nature Center titled; Creating, Restoring and Managing Natural Shoreline Landscapes on Michigan Inland Lakes: A Workshop for Property Owners This Michigan Natural Shoreline Partnership (MNSP) workshop is sponsored by MSU Extension, Oakland County Parks and Recreation, Michigan Department of Environmental Quality, Clinton River Watershed Festival, Wild Ones, and the Oakland County Water Resource Commissioner's Office. The event takes place on Saturday, March 17, 2012 from 9 am- 12:30 pm, at Independence Oaks County Park, Wint Nature Center, Clarkston, MI 48348 This is a workshop for lakefront property owners to learn how to manage erosion by using natural materials including native vegetation to maintain the aesthetic value of the lakefront. Workshop Topics Include: • Healthy lake ecosystems • Designing natural lakescapes on lake shorelines • Bio-engineering techniques to address high impact shorelines • Using native plants in shoreline landscapes • Attracting fish and wildlife to your shoreline • State of Michigan rules and regulations • Local examples of natural shoreline projects 10 D-6 Creation, Restoration, and Management of Natural Shoreline Landscapes on Michigan Inland Lakes: A Workshop for Property Owners Saturday, March 117, 2012, 9:oo AM - 12:30 PM — Registration 8:30 - 9:oo AM Independence Oaks County Park, Wint Nature Center 9501 Sashabati, Road, Clarkston, Michigan 48348 Cost: $35.00 & includes 70-page Guidebook for Property Owners on Natural Shoreline Landscapes Michigan has over 11,000 inland lakes which are essential habitat for fish and wildlife. This workshop is designed to educate interested lakefront property owners on natural erosion control methods, and will discuss techniques for using natural materials and native vegetation along the shoreline to provide erosion control and habitat value while maintaining the aesthetic value of the lakefront. Workshop Topics: • Healthy Lake Ecosystems • Designing Natural Landscapes on Lake Shorelines • Bio-engineering techniques to address high impact shorelines • Using Native Plants in Shoreline Landscapes • Attracting Fish and Wildlife to your Shoreline • State of Michigan Rules and Regulations • Local examples of natural shoreline projects To Register, complete the form on the back. Deadline is March 9, 2012 MICHIGAN STATE I Extension U N I V E R S I T Y �_- �KLAND �oN .. WAITAS IFPCOUNCIL 1 WRC WATER ESOURCES COMMISSIONER 1.'m I' A1, 1 i II,. I, For more information on the Michigan Natural Shoreline Partnership, please visit our website at NNi\,\\r.misliorelinepartnership.org 10 D-7 s pea hers: Bindu Bhakta, MSU Extension Beth Perris, MI Dept. of Environmental Quality Jim Brueck, Wild Ones Jeremy Geist, Clinton River Watershed Council R.e� �strat�ow yea d �%we: Registration deadline is March 9, 201256 find out if there are spaces available in this workshop after March 9th, please call (248) 858-0887 for late registration details. .spectnL Needs: Accommodations for persons with disabilities may be requested by calling 248/858-0887 by March 9. Requests received after this date will be fulfilled when possible. Questions? Contact Bindu Bhakta, Phone: (248) 858-0887 Email: bhaktabi@anr.msu.edu http://www.oal<gov.com/msu/ Worishop LoDatl,ovL: Take I-7S to Exit 89. Turn east on Sashabaw. Go 3 miles to park .entrance. Follow signage to Lewis Wint Nature Center. nh W. R4 4 01 n N 4l f l ��, iI � A Indsperideno � Oaks County Perk �, �G 6 a 15 -Bert k1 is Cletk3tan rad Vrlla�a'di Clarkston v t~imti+rcvoad ` 6 PAIN Rd Independence; Charter Township N'alHou NB MSU is an affirmative action/equal opportunity employer. Michigan State University Extension programs and materials are open to all with- out regard to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, or veteran status. ------------------------------------------------------------------- Registration Form Name Organization Street City State Zip Phon Emai The Registration Fee is $35/person, and includes light refreshments and all educational resources. $ Total Program Fee enclosed. Make checks payable to MSU Extension. Please return or send completed registration form along with payment by March 9, 2012 to: MSUE Oakland County North Office Building, Bldg. 26 East 1200 N. Telegraph Rd. Pontiac, MI 48341-0416 10 D-8 Oakland County Parks and Recreation grants total $1505000 Monday, February 20, 2012 RELATED TAGS COMMUNITY BUILDING, OAKGREEN, OAKLAND COUNTY The Oakland County Parks and Recreation Commission approved $150,000 to support the 2012 Recreation Assistance Partnership Program at its Feb. 1 meeting. RPP offers support in outreach programming to cities, villages and townships; community parks and recreation departments; schools; downtown development authorities; non-profit organizations; and underserved populations. Initiated in 1982, the program celebrates 30 years of service this year. In addition to providing recreation experiences, for residents, the program fosters community and recreation collaborations which strengthen relationships and create awareness of the parks system. The 2012 RPP will offer Get Outside! Programs including GO!Cache and GO!Fish clinics, inflatable bouncer units, the storytelling program and bus transportation. RAPP is an element of the parks system's evolving strategic master plan to serve all areas and citizens of Oakland County. The program is projected to provide more than 125,000 people, who otherwise may not have this opportunity, a change to enjoy quality recreation activities in their community and at the Oakland County Parks. Agencies may request programs and assistance by preparing a letter of request on organization letterhead that includes specific need information. Requirements can be found online at DestinationOakland.com Submissions should be sent a minimum of four weeks prior to the event or program. For more information, contact Rachel Boyd at boydr@oakgov.com or visit DestinationOakland.com or find Oakland County Parks and Recreation on Facebook. 10 D-9 ietro x tate Wayne County February 9, 2012 at 11:22 am Bing, county execs play up parks to boost quality of life in Metro Detroit By Josh Katzenstein The Detroit News 2Comments Dearborn— Parks and recreation are among the keys to rejuvenating the city, Mayor Dave Bing said Thursday morning. During a breakfast at the 2012 Michigan Recreation and Park Association Conference and Trade Show, Bing and other tri-county officials said an emphasis on the quality of life will help bring people back to southeast Michigan. "Everybody thinks the answer is to cut, cut, cut," Bing told the crowd of about 200 people. "I think Detroit in its heyday was one of those cities that was a beacon to the rest of the world in terms of its middle class and the amenities that we provided for our citizens here. "I think too often we take for granted the good things we have, and we don't pay a lot of attention to those good things and that's happened in our city, and, more specifically, it's happened to our parks and our recreation centers." Bing said he has reached out to local foundations and businesses and is trying to "think outside the box" to raise the funds necessary to keep parks and recreation centers open. The revitalization of Detroit, Bing said, starts within the neighborhoods and ensuring the schools, churches and amenities are operating well in each area. He reminded the crowd of his "demonstration areas" plan to consolidate residents in healthy neighborhoods. "We want to make sure we bring as much density and as much of the population that we can back into these particular areas so that we can give our citizens the hope that's necessary to stay here, to raise their families here and for that millennium group to come back here," Bing said. http://www.detroitnews.com/art... Bing, county execs play up par... 02/21/2012 10 D-10 Macomb County Executive Mark Hackel said he wants to find ways for more residents to utilize the Clinton River and Lake St. Clair. He added it's important that the region work together to improve the quality of life for everyone. "We need to start pulling together and find Out what are our regional assets so that we can compete with other regions throughout the entire Country for world resources," Hackel said. "We have a prime opportunity to develop those quality of life aspects." Oakland County executive L. Brooks Patterson received the association's award for the top local elected official. He said the Quake on the Lake in Pontiac and the Fire and Ice Fest in Rochester are two examples of how Oakland County best utilizes its parks. Trenton will soon have a Country music festival following its annual Jazz on the River event, Wayne County executive Robert Ficano said. His staff is also looking at ways to improve quality of life for everyone who lives and works in the county. "Not only do we want them to be happy with their paycheck and everything else, but we want them to be happy with the area so that we can go ahead and recruit, not only nationally, but internationally," Ficano said. ( 1 -11-1 13) http://www.detroitnews.com/art... Bing, county execs play up par... 02/21/2012 10 D-11 News Patterson: County economic initiatives create, retain jobs Published: Thursday, February 09, 2012 By CHARLES CRUMM cliarlie.crunnngwoakpress.com; Twitter: (-ct�cruinnnc The economy and its recovery was the focus of Republican L. Brooks Patterson's annual State of the County address Wednesday in Pontiac. The five -term county executive, up for re-election this year to a sixth four-year term, outlined programs he has instituted in the past 20 years to either grow jobs or mitigate their losses in a down economy. "The overriding issue facing all of us in this room, in this region, and in this state is, of course, the economy," Patterson said in his invitation -only address to about 400 people at the Centerpoint Marriott. Patterson's speech was livestreamed at ww�v.theoaklandpress.com and it can be viewed later at www.oakgov.com/exec. Oakland County, like much of Michigan, was hammered the past several years by the "Great Recession," which also resulted in the bankruptcy of two of the county's largest taxpayers General Motors and Chrysler. Patterson said a combination of county initiatives Emerging Sectors, Main Street Oakland, Medical Main Street, and Automation Alley has generated $4.4 billion in investment, created 66,451 new jobs and retained 18,397 other jobs within the county. "Sure, we lost jobs during the Great Recession 147,203 by our count since 2002 — but we are on a furious pace to replace those jobs with high -paying sustainable new jobs." Patterson pointed to an annual report from University of Michigan economists that noted: "From the end of 2008 to the end of 2009, the County lost 58,000 jobs; from the end of 2009 to the end of 2010, they created 13,000 jobs a remarkable turnaround by any standard." He also noted a new medical school at Oakland University, when finally "ramped up," will have a local economic impact of $3 billion. 10 D-12 Patterson also touted the county government's balanced budget, AAA bond rating, and green - energy Oakland County International Airport. h1 his opening remarks, Patterson thanked neighboring executives for attending Detroit Mayor Dave Bing, Macomb County Executive Mark Hackel and "low -profile" Wayne County Executive Robert Ficano. For the first time, Patterson also announced his "Elite 40 under 40," selected from several hundred nominations. "We feel they represent where Oakland County is headed tomorrow: Charging into the knowledge -based economy, providing strong leadership, and engaged in improving the quality of life in our region," Patterson said. Being an election year, Patterson also sought voter support: "If you like what you've seen these past 19 years and appreciate the leadership from me and my team, then I would ask you for your support as I seek re-election this year." Contact Charles Crannn at 248-745-4649, charlie.crunnmLoakpress.com or -follow hint on. Tivitter @ci-wnnac and on Facebook. More igfoi-ination is at oaklandniichiganpolitics.blog�s:pot.cont. Keep up with the latest in local news by texting OPNews to 22700. Msg & Data Rates May Apply. Text HELP for help. Text STOP to cancel. 10 D-13 'W.• ' OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 7, 2012 AGENDA ITEM NO. 11 PLANNING SECTION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor; Jon Noyes, Planning Supervisor Submitted: February 29, 2012 Subject: Cost Recovery Objective INTRODUCTION AND HISTORY A preliminary outline version of the Five -Year Parks and Recreation Master Plan (2013-2022) was presented to the Commission on January 11, 2012. A key task in the continuing development of the Five -Year Rec Plan is the development of measureable objectives to guide our actions in the next five years. These objectives will be linked to the Strategic Goals that are provided by the 2008 Strategic Master Plan and will have the following characteristics: 1. Are informed by OCPRC fiscal and other data and reliable assumptions or projections 2. Have annual measureabie targets that enable staff to leverage collective expertise and available resources 3. Are monitored through the use of key performance indicators that are developed by staff. The performance indicators will provide both staff and Commission with regular updates that can trigger adjustments in strategy. The first objective that staff is asking the Commission to consider is a Cost Recovery Objective. Staff will continue to present draft objectives with detailed background information in the coming months. ATTACHMENTS - A draft version of the Park Finance Chapter (Chapter 5) of the Five -Year Parks and Recreation Master Plan is provided as background information. STAFF RECOMMENDATION The staff recommends the following Cost Recovery Objective: ■ Objective: Increase the overall cost recovery of OCPRC to compensate for declining tax revenue. ■ Annual Target: Increase overall cost recovery by 1.1% per year in FY2013 through FY2017. MOTION Move to approve the Cost Recovery Objective and Annual Target for inclusion in the Five -Year Parks and Recreation Master Plan for 2013-2017. Five -Year Parks and Recreation Master Plan 2013 — 2017 5 Park Finance 5.1 Introduction The purpose of this chapter is to create a foundation for developing measureable objectives for the financial sustainability of OCPRC. It seeks to accomplish this by developing and understanding OCPRC's fiscal history and developing cost recovery projections. 5.2 Economic Information Data Sources Unless otherwise indicated, the data source for this report is Oakland County Fiscal Services. FY2011 data is unaudited. FY2012 data is generally projected to be the same as FY2011 with an adjustment for inflation. Adjustment for Inflation Unless otherwise indicated, the 2011 Consumer Price Index (CPI) of 3% is applied to adjust for inflation (Bureau of Labor Statistics). If the deliberate decision is made for certain expenses to NOT keep up with inflation, adjustments will be made accordingly and the reason noted. OCPRC Fiscal Trends and the Recession OCPRC's revenues are affected by business cycles, most significantly by the recent recession, which lasted 18 months and is the longest recession since World War II. The National Bureau of Economic Research (NBER) defines a recession as a "period between a peak and a trough, and an expansion is a period between a trough and a peak". According to NBER, the current recession began in December 2007 and a trough occurred in June 2009, marking the beginning of an expansion. (NBER) 5.3 Service Portfolio Project Cmitents 5.1 Introduction 5.2 Economic Information 5.3 Service Portfolio Project 5.4 OCPRC Revenue, Expense and Cost Recovery Trends and Projections 5.5 Capital Investment 5.6 Grants and Contributions 5.7 Net Assets 5.8 Park and Recreation Services 5.9 Parks 5.10 Golf Courses 5.11 Specialty Complexes 5.12 Recreation Programs & Services 5.13 Support for Delivery of Parks and Recreation Services 5.14 Preliminary Service Inventory and Analysis 5.15 Glossary 5.16 References 5.17 Notes The service portfolio is the mix of basic and value-added park and recreation services that are provided by OCPRC. The basic services are funded by tax dollars and available to the public at no extra charge (with the exception of day -use and annual motor vehicle permits in some parks). Examples of basic recreational experiences include trails, playgrounds, sledding hills, picnic areas, and access to natural areas. Value-added services provide a greater variety of recreational experiences and meet the needs of user groups and individuals. Service Inventory and Analysis The initial task of the Service Portfolio Project is to develop a detailed inventory of all the services, both basic and value-added, that OCPRC has the expertise to provide. An understanding of each of those services will be developed by answering the following questions: -AKLAND 1 III ► Park Finance: 5 —1 11-2 Five -Year Parks and Recreation Master Plan 2013 — 2017 1. What is the current cost recovery rate of this service? 2. Do the services provide more benefit to the community as a whole or to individuals or a combination? 3. Considering the answer to #1, what level of cost recovery should we target for this service? 4. Has the service been identified as a priority in our Community Survey? 5. Who is our target audience or target user group? 6. What performance metric should we use to track the results of this service? Service Categories The following chart develops the service categories and sub -categories that are being used to organize the individual park and recreation services. See the Glossary for detailed definitions of each term. Service Category Parks Golf Courses Specialty Complexes Recreation Programs & Services (Mobile Rec) Recreation Programs & Services (Support Services) Recreation Programs & Services (RAPP) Administrative Services Facilities Maintenance Service Sub -Category Self -Guided Use Ancillary Services Monitored Use Ancillary Services Monitored Use Ancillary Services Monitored Use Health and Wellness Family Recreation Programs _ Community Festivals Nature Interpretative/Education Program Outdoor Adventure Programs Adaptive Recreation Programs Golf Programs Aquatics Programs Volunteer Program Baby Boomer Programming Recreation Access Partnership Program Support Services Other Administrative Support Services Basic v. Value -Added Basic Value -Added Value -Added Value -Added Value -Added Value -Added Value -Added Value -Added 1 Basic 1 Basic NA Basic Expense Category for Calculating Cost Recovery Direct Direct J Direct J Direct Direct Direct 1 Direct Indirect Indirect Indirect NA Indirect Portfolio Development The ultimate purpose of the Service Portfolio Project is to identify a mix of basic and value-added experiences that is strategically designed to balance basic services that have a low cost recovery potential with value-added services that have a higher individual benefit and higher cost recovery potential. Identification of this mix is informed by 1) mission and vision as identified in the Strategic Plan; 2) measureable objectives identified in this Five -Year Parks and Recreation Master Plan and 3) our understanding of available park and recreation services, as documented in the Service Inventory. By properly designing this mix of services, the Service Portfolio will guide OCPRC to both deliver the recreational experiences that are vital to our mission and enhance the long-term sustainability of the parks system. The design of this balanced Service Portfolio is the collaborative responsibility of the Parks Commission and OCPRC staff, with input from the public. 5-2 =AKLAND 11-3 Five -Year Parks and Recreation Master Plan 2013 — 2017 MISSION and VISION provided by Ten -Year Strategic Plan MEASURABLE OBJECTIVES provided in Five -Year Recreation Plan SERVICE INVENTORY of basic and value-added park and recreation ❑ services SERVICE PORTFOLIO A balanced mix of basic and value-added park and recreation services designed to meet OCPRC's public benefit mission and vision and financial sustainability objectives Figure A: Service Portfolio Model Tracking Results and Adjusting Strategies Objectives that are developed and incorporated into this Five -Year Recreation Master Plan and which pertain to financial sustainability can be tracked with the use of performance indicators. Regular evaluation of performance indicators will provide the opportunity to adjust strategies. Consider the following example: Objective Increase the overall cost recovery of OCPRC to compensate for declining tax revenue Annual Target Increase overall cost recovery by 1.1% per year in FY2013 through FY2017 Performance Indicators I October through September monthly benchmarks for revenue for the service category Parks are evaluated by staff. Underperforming indicators are analyzed and strategies adjusted (i.e. increase short-term marketing). _ Performance Indicators II Quarterly benchmarks for revenue for the service category Parks are reported to Commission by staff, including results of strategy adjustment. -AKLAND Park Finance: 5-3 11-4 Five -Year Parks and Recreation Master Plan 2013 — 2017 5.4, 0OP1 C Revenue, Expense and Cost Recovery Trends and Plro�lectio s, Types of Revenue The purpose of this report is to identify areas where the activities of OCPRC and its staff can increase effectiveness in meeting the mission of OCPRC. For this purpose, three types of revenue or income are identified: ■ Tax Revenue — Funds from the 0.245 mil levy on property taxes in Oakland County that is dedicated to OCPRC. It is accumulated by Fiscal Services under the Administrative Services budget center. Analysis of Administrative Services budget center and all cost recovery in this report will exclude tax revenue. ■ Investment Income — Investment income is the proceeds from certain fund balances held by Oakland County and it is accumulated by Fiscal Services under the Administrative Services budget center. Analysis of Administrative Services budget center and all cost recovery in this report will exclude investment income. ■ Agency Revenue — This refers to the remaining revenue that is mostly generated from the activities of OCPRC. Below is a sample of various revenue sources (with Fiscal Services account number in parentheses): o From food and beverage concessionaires and vending machines (630038) o From participants or groups for use of platform tennis decks (630469) o For annual and day use motor vehicle permits (630469) o For leased houses / apartments on park property (631911) o For rental of equipment, i.e. waterpark lockers, ski equipment, bikes, helmets (631918) o For rental of specific locations, i.e. activity center, picnic shelters, tents (631925) o From sale of merchandise, i.e. hat, gloves, shirts (632027) o From racers for use of BMX track (632128 and 632471) Revenue Trends and Projections Table 1 shows tax revenue with a predictable delayed response to the recession, with a decline of 4.11% in FY2010 and a further decline of 12.48% in FY2011. The Oakland County Equalization office projects that OCPRC tax revenue will continue to decline by 3% in FY2012 and then start to recover by 1% per year in FY2013 — 2015. Table 2 shows the tax revenue projections provided by Equalization. Projections are not yet available for the years FY2016 — 2017. For the purpose of this analysis, FY2016 — 2017 are assumed to remain at the same level as FY2017. Investment income is also displayed separately in Table 1. Investment income has declined sharply in FY2009- 2011. Agency revenue showed a decline of 13.83% in FY2009 and has begun to recover in FY2010 and FY2011(Table 1). Projections for agency revenue (Table 2) are discussed in the Cost Recovery Sensitivity Analysis section below. 5-4 Q-A LAND 1411111 11-5 Five -Year Parks and Recreation Master Plan 2013 — 2017 Expense Categories Six expense categories are identified by Fiscal Services. All expense accountants are categorized within these categories: 1) Salaries; 2) Fringe Benefits; 3) Contractual Services; 4) Commodities; 5) Depreciation; 6) Internal Services. Cost Recovery Cost recovery represents the percentage of operating expense that is funded by agency revenue and is calculated as the ratio of agency revenue divided by operating expense. Table 1 and Figure A describe actual OPPRC fiscal data from FY2006 through FY2011 and calculate cost recovery. Cost recovery for OCPRC has generally run in the 40% range, with a drop in 2009 coinciding with the recent recession. Cost Recovery Sensitivity Analysis The cost recovery sensitivity analysis is offered as a planning and budgeting tool. The analysis tests a proposed change in cost recovery by calculating what amount of revenue would be required to meet the proposed cost recovery target. In order to make the sensitivity calculation, measured assumptions are made regarding operating expenses. Table 2 shows the results of the sensitivity analysis when a cost recovery change of 1.1% per year is applied in FY2013 through FY2017, with operating expenses assumed to remain constant from the 2011 level with a 3.0% adjustment for inflation (Bureau of Labor Statistics). The table shows that an average annual increase of 5.34% in Agency Revenue is required to meet the proposed cost recovery targets. Net Income Net income is calculated as a test of whether the amount of annual tax revenue is sufficient to meet planned operating expense subsidy. Negative surplus tax revenue would mean that OCPRC would need to access other OCPRC funds to pay for operations. 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Figure B: Historical and Projected Trends - Revenue FYF2006 - 2017 FY FY FY FY FY FY FY FY FY FY FY FY 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 OCPRC Cost Recovery— Nationwide Comparison Tax Revenue Investment Income Agency Revenue TOTAL REVENUE As noted in Table 1 and Figure A, Cost recovery for OCPRC has historically run in the 40% range, which reflects a public investment (subsidy) of approximately 60%. In Table 3, a comparison of is seen of OCPRC's use of public funds against similar agencies using the PRORAGIS benchmarking function. Other agencies tended to rely more heavily on a jurisdictional general fund, rather than a dedicated tax levy. However, reliance of other parks and recreation agencies on all sources of public funds is generally greater than OCPRC (at 60.01%), when OCPRC is compared to other county agencies and to agencies with similar jurisdiction size, budget size and number of parks and when compared to all agencies within the PRORAGIS database. i A A Alk An BARKS Park Finance: 5 — 5 11-6 Five -Year Parks and Recreation Master Plan 2013 - 2017 Table 1: historical Revenue, Expense and Cost Recovery 2006 -2.011 FY 2006 FY 2007 1 FY 2008 FY 2009 FY 2010 FY 2011 Tax Revenue 114,071,266 14,636,020) 15,124,023 1 15,128,620 14,506,404 112,696,435 %Change +4.01% +3.33% +0.03% F-4.11% -12.48% Investment Income 871,505 � 1,044 333 1,072,069 � 648,214 I 544,047 361,967 % Change i I + 19.83% + 2.66% i 39.54% 17-16.07% -33.47% Agency Revenue 8,823,054 I 8,713,834 9,010,846 7,764,843 7,974,593 8,061,091 % Change -1.24% + 3.41% (-13.83% I + 2.70% I + 1.08% Total Revenue 23,765,825 124,394,187 25,206,938 23,541,677 123 025,043 21,119,494 Operating Expense 20,522,469 21,650,726 1 20,841,960 20,226,197 121,635,614 1 20,061,315 W. Change + 5.50% - 3.74% - 2.95%� + 6.97% - 7.28% Cost Recovery _ - 1 42.99% l 40.25% 43 23% 38.39% j 36 .86% 40 .18% I Change } I 2.74% +2.99% -4.84% I -1.53% - 3.32% Net Income 3,243,355 2,743,461 4,364,978 3,315,480 1,389,429 1,058,179 j % Change -15.41% 59.10% -24.04% I -58.09% I -23.84% Table 2: Cost Recovery Sensitivity Analysis 2012 - 2017' Tax Revenue % Change J FY 2012 112,315,542 - 3.00% 1 FY 2013 112 438,698 FY 2014 12,563,085 FY 2015 12,688,716 FY 2016 12,688,716 FY 2017 112,688,716 + 1.00 % + 1.00% +1.00% 0.00% 0.00% Investment Income 1 361,967 361,967 361,967 361,967 361,967 I 361,967 % Change 0.00% 0.00% 0.00% 0.00% 0.00% I 0.00% Agency Revenue 8,302,924 8,786,125 9,290,846 I 9,817,942 10,3683021 10,942,848 Change + 3.00% i + 5.82% + 5.74% + 5.67% + 5.61% + 5.54% Total Revenue 120,980,433 121,586,790 122,215,898 22,868,625 123,418,985 23,993,531 Operating Expense 20,663,155 ! 21,283,049 121,921,541 22,579,187 23,256,563 23,954,259 Change + 3.00% + 3.00% + 3.00% + 3.00% + 3.00% + 3.00% Cost Cost Recovery 40 18% 1 41.28% - - 42.38% -- 43 48% -- 44.58% 45.68% - Change --- -- 0% + 1.10% + 1.10% - + 1.10% -- + 1.10% ---- + 1.10% Net Income 317,279 i 303,741 I 294,357 289,438 162,423 39,272 % Chan ge � -70.02% _ i -4.27/0 _ � 3 09% 1.67% -43.88% -75.82% ' Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. In this example, the cost recovery rate of 1.1% is applied and the Agency Revenue line shows the amount of revenue that would be required to meet the 1.1% cost recovery rate. Z Staff will contact Oakland County Treasurer's office to request projections for Investment Income. 5-6 -AKLAND 0i M 11-7 Five -Year Parks and Recreation Master Plan 2013 - 2017 Table 3: Comparison of OCPRC to Similar Park and Recreation Agencies in PRORAGIS Database FILTER OCPRC COUNTY AGENCIES Budget $10 - $30 Million 11-15 parks 20 Population over 1 Million 11 NUMBER OF AGENCIES 1 43 7 JURISDICTION Square Miles 868 700 44 27 30 Operation Budget $21,100,100 $9,950,000 $22,813,516 $14,780,337 $11,200,000 Capital Budget $1,500,000 $1,399,094 $4,900,000 $1,439,600 $1,591,550 Median Per Capita Income $36,138 $32,795 $41,908 $37,360 $36,273 Population 1,202,362 201,233 141,311 31,867 44,000 PROGRAMS Annual Program Participation 119,968 168,203 447,151 33,814 1,752,342 PARKS Annual Park Attendance 1,600,000 2,191,011 2,802,243 364,388 1,140,145 Number of Parks or Sites 13 27 76 12 40 Acres 7,200 13,168 2,280 7,185 3,922 SOURCES OF REVENUE Tax and Public Funds Jurisdictional General Fund 0.00% 63.10% 40.66% 67.23% 59.88% Tax Levy for Parks and Rec. 60.10% 15.39% 15.67% 9.06% 10.33% School District Taxes 0.00% 0.00% 0.00% 0.00% 0.00% Aggregate of Tax and Public Funds 60.01% 80.28% 56.39% 71.29% 71.26916 Other Sources 37.80% 0.00% 0.00% 0.00% Agency Fees 13.18% 28.04% 21.87% 18.39% _ Foundation Grants 0.14% 0.15% 0.06% 0.75% Sponsorships 0.00% 0.89% 0.28% 0.46% Endowment 0.05% 0.13% 0.72% 0.10% Special Use Taxes 0.00% 1.79% 0.06% 0.00% 1.05% State Grants 0.00% 1.06% 0.83% 0.67% 1.03% Federal Grants 0.00% 0.04% 0.35% 0.00% 1.29% Other 2.10% 5.03% 12.24% 0.11% 4.16% Other 0.00% 0.12% 0.57% 0.00% 0.47% Other 0.00% 0.10% 0.40% 0.00% 0.13% 3 Data Source: PROGRAGS-access February 16, 2012. National Recreation and Parks Association (NRPA) has combined their Operating Ratio Study and Geographic Information System (GIS) model into a new online resource, Park and Recreation Ratio and Geographic Information System (PRORAGIS). The purpose of this online database and research tool is to offer parks and recreation departments the ability to benchmark systems and operations against other departments and share best practices in the field. Data for park agencies in the table above are averages of the data entered by agencies, unless otherwise indicated. AKLAND Park Finance: 5 - 7 11-8 Five -Year Parks and Recreation Master Plan 2013 — 2017 Under development Under development 5-8 AKLAND ' 1 i 11-9 Five -Year Parks and Recreation Master Plan 2013 — 2017 5.7 Net Assets Table 4 and Figure B show the changes in OCPRC's net assets in FY2006 — 2011. This is a balance sheet account that includes capital assets and unrestricted net assets. Capital assets include real estate, physical plant and equipment. Unrestricted Net Assets The unrestricted net assets line item is often referred to as OCPRC's "Reserve Fund". There are three earmarks totaling approximately $24 million within unrestricted net assets: ■ Operating Reserve — amount in reserve to meet varying, unexpected or emergency operating requirements (generally 15% of Operating Budget — approximately $5 million) ■ Capital Reserve — amount in reserve available to meet varying, unexpected or emergency capital acquisitions (historically has been set at $7 million) ■ Amount Available for Capital Improvement— perpetual amount to fund capital projects (historically has been set at $7 million) Table 4 shows that the unrestricted net assets line item has increased 64% between FY2006 and FY2011. The FY2011 amount of $29,848,654 includes potentially nearly $6 million that is not earmarked. The balance in the unrestricted net assets line item is affected by many factors, including capital spending, depreciation, and tax revenue in excess of subsidy. Figure C: Net Assets (FY 2006 - FY 2011) 120,000,000 - -- --- 100,000,000 -- 80,000,000 60,000,000 20,000,000 0 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Table 4: Net Assets (FY 2006 - FY 2011) Invested in Capital Assets Unrestricted Net Assets — Total Net Assets FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Invested in Capital Assets 63,143,790 67,046,850 66,111,320 68,801,787 70,521,926 68,340,309 Unrestricted Net Assets 18,268,540 19,267,303 24,808,545 25,433,568 25,102,858 29,848,654 Total Net Assets 81,412,330 86,314,153 90,919,865 94,235,355 95,624,784 98,188,963 -AKLAND Park Finance: 5 — 9 11-10 Five -Year Parks and Recreation Master Plan 2013 — 2017 Budget Centers A budget center is defined as a segment of a business for which costs, revenues, and profits are separately calculated. Within OCPRC, each budget center is a distinctly identifiable division of the agency whose managers are responsible for all its associated costs and for ensuring adherence to its budgets. Delivery of Park and Recreation Services —Service Categories In this analysis, budget centers that are concerned with the direct delivery of park and recreation services to the public have been grouped into four service categories: Parks, Golf Courses, Specialty Complexes, and Recreation Programs & Services (in part). The identification of service categories provides a tool for analyzing facilities that are subject to common trends or external factors such as the environment, the economy, or competition Parks are defined as park and recreation sites that offer an array of recreational activities that are largely un-guided (i.e. trail use, children's playgrounds, picnic areas, dog parks, nature enjoyment) and have a high community benefit. Parks also contain a diverse number of revenue -generating activities (i.e. activity centers, banquet centers, campgrounds) or host special events that generate revenue (i.e. the 4H Fair at Springfield Oaks) that help to raise the cost recovery potential of the park. Golf Courses are park and recreation sites where the majority of recreational activity is associated with golf. Specialty Complexes are defined as park and recreation sites that are dedicated to a specific recreational purpose that generally requires a staff presence. They are sited within parks, but are managed as separate budget centers because they have revenue streams that are specific to the activities that occur there. The Specialty complexes service category is also a "catch all category" that compiles a range of specialty recreational facilities and allows for the consideration of facilities that are rare in our system or that represent unique value-added "destination" services. Recreation Programs & Services in this category refers to the Mobile Recreation Program, which has a revenue stream from the rental of mobile recreation units to communities and community groups, such as buses, mobile stages, puppet stages and the rock climbing wall. Support for the Delivery of Park and Recreation Services Three budget centers support the delivery of park and recreation services: Administrative Services, Recreation Programs & Services (in part), and Facilities Maintenance. Note that Recreation Programs & Services is split between delivery of park and recreation services and support for the delivery of services throughout OCPRC. Cost Recovery: Direct and Indirect Cost Cost recovery parameters are the industry standard for developing models for pricing and evaluating the cost- effectiveness of park facilities and recreation services. Cost recovery is the percentage of expense that is funded by revenue sources other than public funds and is calculated as expense divided by revenue. Expense may include all of direct expense and all, some, or none of indirect expense. 5-10 Direct costs include all the specific, identifiable expenses (fixed and variable) associated with providing a service, or operating and maintaining a facility, space, or program. These expenses would not exist without the program or service. Indirect costs encompass remaining overhead (fixed and variable), including administrative costs, not identified as direct costs. These indirect costs would exist without any one specific service. If desired, all or a portion of indirect costs can be allocated, in which case they become a direct cost allocation. -AKLAND Five -Year Parks and Recreation Master Plan 2013 — 2017 We can calculate the cost recovery rates of Parks, Golf Courses, Specialty Complexes, and Recreation Programs & Services (in part) very simply by considering all of associated expense as direct cost. The calculations in this analysis do not incorporate the indirect expense that is provided by Administrative Services, Recreation Programs & Services (in part), and Facilities Maintenance. Proportions of Total Operating Budget Table 5 and Figure C show that the relative proportions of the operating budget for Parks, Golf Courses, Specialty Complexes, Recreation Programs & Services, and Facilities Maintenance has been fairly consistent from FY2006 — 2011. The notable exception is the increasing proportion of the operating budget dedicated Administrative Services (increase from 17% to 27%). Figure D shows the proportion of the operating expense budget that was allocated to each of the six grouped budget centers in 2011. Figure D: Proportion of Total Operating Budget — Park and Recreation Service Categories FY2006 - 2011 35% 30% 25% 20 % 15% 10% 5% t -- 0% -1 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Parks Golf Courses Specialty Complexes -Administrative Services Recreational Services Facilities and Maintenance Table 5: Proportion of Total Operating Budget — Park and Recreation Service Categories FY2006 - 2011 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Parks 31% 27% 29% 28% 26% 27% Golf Courses 27% 29% 27% 25% 26% 24% Specialty Complexes 14% 14% 14% 13% 12% 12% Administrative Services 17% 18% 17% 21% 25% 27% Recreational Services 6% 6% 7% 6% 6% 5% Facilities and Maintenance 5% 6% 6% 6% 5% 5% Total 100% 1 100% 100% 100% 100% 100% Figure E: Proportion of Total Operating Budget — Park and Recreation Service Categories FY2011 5% 5% -AKLAND rcllwk N1 ■ Parks (27%) ■ Golf Courses (24%) ■ Specialty Complexes (12%) ■ Administrative Services (27%) ■ Recreation Programs & Services (5%) Facilities Maintenance (5%) Park Finance: 5 —11 11-12 Five -Year Parks and Recreation Master Plan 2013 - 2017 5a9, Pares, Parks - Description Parks are defined as park and recreation sites that offer an array of recreational activities that are largely un- guided (i.e. trail use, children's playgrounds, picnic areas, dog parks, nature enjoyment) and have a high community benefit. Parks also contain a diverse number of revenue -generating activities (i.e. activity centers, banquet centers, campgrounds) or host special events that generate revenue (i.e. the 4H Fair at Springfield Oaks) that help to raise the cost recovery potential of the park. A number of parks also receive support from day -use fees or annual motor vehicle permits. An optimal mix of high community benefit/low cost recovery activities combined with high individual benefit/high cost recovery activities will help the park to be financially sustainable. Budget Centers Addison Oaks Park (ADD), Addison Oaks Conference Center (ACC), Catalpa Oaks Park (CAT), Groveland Oaks Park (GRV), Highland Oaks Park (HGH), Independence Oaks Park (IND), Independence Oaks Nature Center (INC), Lyon Oaks Park (LYP), Orion Oaks Park (ORN), Red Oaks Dog Park (RDD), Rose Oaks Park (RSE), Springfield Oaks Park/Activity Center (SAC), and Waterford Oaks Park/Activity Center (WTR) Revenue and Expense Trends Revenue made a predictable decline in FY2009 (-10.68%), but has almost completely recovered by the end of FY2011. Expense tended to decline throughout the period. Cost Recovery Sensitivity Analysis An annual cost recovery increase of 1.65% was applied in order to achieve the overall target of an annual 1.1% cost recovery increase for OCPRC. This is calculated to result in a 46.45% cost recovery rate by the end of 2017. Table 6: Parks Revenue, Expense and Cost Recovery Trends 2006 - 2011 Agency Revenue %Change Expense Change g Cost Recovery i FY 2006 1,746,476.30 6,290,415.52 27.76% FY 2007 1,803,249.99 3.25% 5,950,672.07 FY 2008 2,063,603.94 14.44% 6,008,863.12 FY 2009 FY 2010 FY 2011 1,843,128.44 -10.68% 5,714,970.26 1,901,744.28 3.18% 5,565,100.63 2,033,780.84 6.94% 5,323,729.85 -5.40% 30.30% ° 0.98/0 34.34% _ 4.04% -4 89% 32 25%� - 2.09% -2.62% 34 17% - 1.92% I -4.34% 38.20% 4.03% --_-__--_ Change -- - 2.54% Agency Revenue % Change Expense Change Cost Recovery Change Table 7: Parks Cost Recovery Sensitivity Analysis 2012 - 2017' FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 2,094,794.27 21250,829.19 2,414,340.89 2,585,637.54 2,765,039.09 ( 2,952,877.66 3.00- 7.45% 7.26% 7.09% 6.94% ( 6.79% 5,483,441.75 5,647,945.00 5,817,383.35 5,991,904.85 6,171,661.99 6,356,811.85 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 38.20% 39.85% - 41.50% 43.15% 44.80% l 46.45% 0.00% I - 1.65% I 1.65% I 1.65% I 1.65% I 1.65% ' Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. When a cost recovery rate is applied, Agency Revenue line shows the amount of revenue that would be required to meet that cost recovery rate. 5 -12 QAKLAND V_ i kM 11-13 Five -Year Parks and Recreation Master Plan 2013 - 2017 Parks - Participation Analysiss Participation showed an overall decline of -5.53% in FY2009, but recovered completely by the end of FY2011. Figure F: Trends in Park Participation 2006 - 2011 600,000 - - - Campers 500,000 - Day Use _ Day Campers 400,000 - - - --Overnight Youth Group Campers 300,000------- Dog Park 200,000 ---- - - 4-H Fair 100,000 - Activity Center - Non -Banquet Banquet Facilities 0 2006 2007 2008 2009 2010 2011 Nature Centers and Outreach Table 8: Trends in Park Participation 2006 - 2011 2006 2007 2008 2009 2010 2011 Campers 174,768 151,600 152,570 134,729 136,040 138,090 % Change -13.26% 0.64% -11.69% 0.97% 1.51% Day Use 438,992 390,981 434,853 409,801 474,931 486,437 % Change -10.94% 11.22% -5.76% 15.89% 2.42% Day Campers 15,431 13,238 12,110 7,023 10,574 8,870 % Change -14.21% -8.52% -42.01% 50.56% -16.11% Overnight Youth Group Campers 1,168 2,236 1,680 1,216 1,731 2,000 • Change 91.44% -24.87% -27.62% 42.35% 15.54% Dog Parks 78,771 128,363 121,761 124,180 131,428 146,162 %Change 62.96% -5.14% 1.99% 5.84% 11.21% 4-H Fair 75,000 85,000 85,000 91,631 82,000 82,000 • Change 13.33% 0.00% 7.80% -10.51% 0.00% Activity Center- Non -Banquet 5,737 7,198 7,193 7,103 6,897 8,291 • Change 25.47% -0.07% -1.25% -2.90% 20.21% Banquet Facilities 98,965 82,433 80,047 70,352 59,600 53,760 % Change -16.70% -2.89% -12.11% -15.28% -9.80% Nature Centers and Nature Outreach 46,428 36,201 31,928 29,860 28,242 27,268 % Change -22.03% -11,80% -6.48% -5.42% -3.45% Total Parks 935,260 897,250 927,142 875,895 931,443 952,878 % Change in Total -4.06% 3.33% -5.53% 6.34% 2.30% 5 Data Source: OCPRC Activity Reports for September FY2006 - 2011 AKLAND Park Finance: 5-13 ['11111 k i + '_' 11-14 Five -Year Parks and Recreation Master Plan 2013 - 2017 5o10 Golf Courses Golf Courses - Description Golf Courses are park and recreation sites where the majority of recreational activity is associated with golf. They may be stand-alone sites (i.e. Glen Oaks and White Lake Oaks Golf Courses) or be located in association with other park sites (i.e. Lyon Oaks, Red Oaks, and Springfield Oaks Golf Courses). They have a revenue stream that is focused on golf and are managed as separate budget centers. Golf has a high individual benefit and has a high cost recovery potential. As OCPRC continues to diversify its services, more non -golf activities are being incorporated, especially regarding natural resource restoration and preservation. Budget Centers Included Glen Oaks Golf Course (GLG), Lyon Oaks Golf Course (LYG), Red Oaks Golf Course (RDG), Springfield Oaks Golf Course (SPG), and White Lake Oaks Golf Course (WLG) Revenue and Expense Trends Golf revenue declined by 12.20% in FY2009 and has remained at the decreased level. Expense has been fairly variable with an overall decrease of 15% between FY2006 and FY2011. Cost Recovery Sensitivity Analysis An annual cost recovery increase of 1.65% was applied in order to achieve the overall target of an annual 1.1% cost recovery increase for OCPRC. This is calculated to result in an 87.65% cost recovery rate by the end of 2017. Table 9: Golf Courses - Revenue, Expense and Cost Recovery Trends 2006 - 2011 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 f FY 2011 1 Agency Revenue 4,528,537.94 4,344,074.75 4,394,056.55 3,858,114.28 3,861,254.55 3 775 615.93 Change -4.07% 1.15%-12.20% 0 08% -2.22% Expense 5,567,192.23 6,287,053.16 5,603,022.57 5,020,012.15 5,634,465.17 4,755,843.83 %Change 12.93%-10.88%-10.41% 12.24%-15.59% Cost Recovery 81.34% 69.10% 78.42% 76.85% 68.53% 79.39% Change 12.25% 9.33% 1.57% 8.33% l 10.86% Table 10: Golf Courses - Cost Recovery Sensitivity Analysis 2012 - 20176 I i FY 2012 I FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Agency Revenue 3,888,884.41 4,088,801.27 4,297,213.15 4,514,449.83 4,740,853.21 4,976,777.79 %Change 3.00% - 5.14% - --- 5.10% ---- 5.06% - ---- 5.02% - - 4.98% Expense 4,898,519.14 5,045,474.72 5,196,838.96 5,352,744.13 5,513,326.45 I 5,678,726.25 % Change 3.00% 3.00% 81.04% 3.00% 82.69% 3.00% 3.00% 3.00% 87 64% Cost Recovery 79.39% 84.34% 85.99% Change 0.00% 1.65 0 - 1.65% 1.65% 1.65% 6 Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. When cost recovery rate is applied, Agency Revenue line shows the amount of revenue that would be required to meet that cost recovery rate. 5 -14 -AKLAND i► 11-15 Five -Year Parks and Recreation Master Plan 2013 — 2017 Golf Courses —Participation Analysis' Golf course participation decreased by 7.56% in FY2009. This reflected a decline in all participation categories except driving ranges, which increased in participation by 4.17%. Participation recovered well in FY2010 (overall increase of 16.54%), with the exception of banquet facilities, which declined by 14.31% in FY2010 and by 5.94% in FY2011. Grill room had a 49% increase in FY2010, which remained fairly steady in FY2011. 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Figure G: Trends in Golf Course Participation 2006 - 2011 2006 2007 2008 2009 2010 2011 Table 11: Trends in Golf Course Participation 2006 - 2011 TOTAL 18-HOLE EQUIVALENT ROUNDS PLAYED DRIVING RANGE TOTAL BANQUET FACILITIES TOTAL GRILL ROOM 2006 2007 2008 2009 2010 2011 18-Hole Equiv. Rounds Played 120,729 108,402 108,844 95,733 107,129 108,723 %Change -10.21% 0.41% -12.05% 11.90% 1.49% Driving Range 12,996 11,728 11,932 12,429 19,598 19,261 • Change -9.76% 1.74% 4.17% 57.68% -1.72% Banquet Facilities 71,559 79,245 77,068 77,013 65,992 62,075 %Change 10.74% -2.75% -0.07% -14.31% -5.94% Grill Room 85,777 79,136 79,358 71,068 105,894 105,421 • Change. -7.74% 0.28% -10.45% 49.00% -0.45% Total Golf Courses 291,061 278,511 277,202 256,243 298,613 295,480 % Change in Total -4.31% -0.47% -7.56% 16.54% -1.05% Data Source: OCPRC Activity Reports for September FY2006 — 2011 =AKLAND '_ O Park Finance: 5 —15 11-16 Five -Year Parks and Recreation Master Plan 2013 - 2017 5,11 5pedalty Gampley-es Specialty Complexes - Description Specialty Complexes are defined as park and recreation sites that are dedicated to a specific recreational purpose. They are sited within parks, but are managed as separate budget centers because they have revenue streams that are specific to the activities that occur there. They may provide a fairly high individual benefit and charge admission fees accordingly, potentially exhibiting a high cost recovery rate. The Specialty complexes service category is also a "catch all category" that compiles a range of specialty recreational facilities and allows for the consideration of facilities that are rare in our system or that represent unique value-added "destination" services. Budget Centers Included Red Oaks Waterpark (RWP), Waterford Oaks BMX Complex (WBX), Waterford Oaks Toboggan Complex (WTB), and Waterford Oaks Waterpark (WWP) - the future budget centers for the Oakland County Market and Greenhouse Complex will be considered specialty complexes. Revenue and Expense Trends Revenue declined by 17.34% in FY2009, but had recovered well by the end of FY2011. Expense has been fairly steady with a net decline between FY2006 and FY2011. Cost Recovery Sensitivity Analysis An annual cost recovery increase of 1.65% was applied in order to achieve the overall target of an annual 1.1% cost recovery increase for OCPRC. This is calculated to result in a 91.63% cost recovery rate by the end of 2017. Agency Revenue Expense Cost Recovery Table 12: Specialty Complexes - Revenue, Expense, and Cost Recovery Trends 2006 - 2011 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 2,067,414.57 2,130,713.45 2,129,633.47 1,760,389.06 1,947,745.63 %Change 3.06% -0.05%-17.34% 10.64% 2,790,010.41 2,958,350.90 2,920,034.18 2,697,020.70 2,492,942.83 % Change 6.03% I -1.30% I -7.64% 1 -7.57% --- ------ -- --- 74.10% 1 72.02% 72.93% 65 27% 78.13% Change 1 -2.08% 0.91% 7 66%� 12 86% Table 13: Specialty Complexes - Cost Recovery Sensitivity Analysis 2012 - 2017' FY 2011 2,033,586.98 4.41% 2,438,954.48 -2.17% 83.38% -- 5.25%_I FY 2012 FY 2013 FY 2014 I FY 2015 i FY 2016 FY 2017 Agency Revenue I 2,094,594 59 2,200,125.96 2,310,104.08 2,424,700.77 2,544,094.17 I 2,668,468.94 %Change 3.00% 5.04% 5.00% 4.96% 4.92% 4.89% Expense 2,512,123.11 2,587,486.81 2,665,111.41 2,745,064 75 2,827,416.70 � 3 00% 0I 2,912,239.20 % Change I 3.00% 3.00% 3.00% o 3.00% 0 o 3.00% Cost Recovery 83.38% ------- 85.03% - - - 86.68% _ - - J- 88.33% ------ - 89.98% 91.63% -----1.65% _ - _1.65%� - Change--- --0.00% -1_65% _ 1.65% 1.65% II 8 Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. When cost recovery rate is applied, Agency Revenue line shows the amount of revenue that would be required to meet that cost recovery rate. 5 -16 AKLAND 11-17 1 V _ 1 Five -Year Parks and Recreation Master Plan 2013 - 2017 Specialty Complexes - Participation Analysis9 Specialty Complexes participation experienced an overall decline of 9.25% in FY2009. A good recovery was seen in 2010 (18.86%), despite the closing of The Fridge. This recovery was due to significant gains in participation by both Red Oaks and Waterford Oaks Waterparks. Figure H: Trends in Specialty Complex Participation 2006 - 2011 140,000 � RED OAKS WATERPARK (RWP) 120,000 100,000 - WATERFORD OAKS BMX (WBX) 80,000 60,000 - WATERFORD OAKS FRIDGE (WTB) 40,000 WATERFORD OAKS LOOKOUT 20,000 LODGE (WTB) 0 --T WATERFORD OAKS WATERPARK 2006 2007 2008 2009 2010 2011 (WWP) Table 14: Trends in Specialty Complex Participation 2006 - 2011 2006 2007 2008 2009 2010 2011 Red Oaks Waterpark (RWP) 94,059 99,283 99,283 85,847 127,390 127,390 • Change 5.55% 0.00% -13.53% 48.39% 0.00% Waterford Oaks BMX (WBX) 9,834 9,830 9,830 4,581 3,509 3,509 % Change -0.04% 0.00% -53.40% -23.40% 0.00% Waterford Oaks Fridge (WTB) 18,571 21,063 16,804 20,634 0 0 • Change 13.42% -20.22% 22.79% -100.00% 0.00% Waterford Oaks Lookout Lodge (WTB) 7,507 4,151 3,352 4,192 2,468 2,523 % Change -44.70% -19.25% 25.06% -41.13% 2.23% Waterford Oaks Waterpark (WWP) 79,942 79,419 79,419 74,132 91,732 91,732 % Change -0.65% 0.00% -6.66% 23.74% 0.00% Total Specialty Complexes 209,913 213,746 208j688 189,386 225,099 225,154 % Change in Total 1.83% -2.37% -9.25% 18.86% 0.02% 9 Data Source: OCPRC Activity Reports for September FY2006 - 2011 -AKLAND Park Finance: 5 - 17 11-18 Five -Year Parks and Recreation Master Plan 2013 — 2017 Recreation Programs & Services — Description Budget center included is: Recreation Programs & Services (RPS). [Description to be expanded.] Revenue Trends Recreation Programs & Services has two functions: support the delivery of park and recreation services and 2) support communities in meeting their recreational goals (Recreational Assistance Partnership Program — RAPP), The primary source of revenue for Recreation Programs & Services is the rental of mobile recreation units to communities and community groups, such as buses, mobile stages, puppet stages and the rock climbing wall. Revenue declined by 24.33% in FY2009, 14.97% in FY2010, and 15.30% in FY2011. This decline was likely an effect of reduced spending in the local communities on mobile recreation units, due to the recession. Expense Trends Expense is allocated with approximately 50% as the direct costs of renting mobile recreation units (Mobile Rec Expense) and the other 50% attributable to implementing the RAPP program and supporting delivering of recreation services throughout OCPRC (Support Services Expense). This second portion could be considered indirect cost for delivery of park and recreation services and allocated accordingly. Cost Recovery Sensitivity Analysis An annual cost recovery increase of 1.65% was applied to Support Services Expense in order to achieve the overall target of an annual 1.1% cost recovery increase for OCPRC. This is calculated to result in a 48.76% cost recovery rate by the end of 2017. Support Services Expense was excluded from the calculation. Table 15: Recreation Programs & Services - Revenue, Expense, and Cost Recovery Trends 2006 — 2011 Agency Revenue FY 2006 436,616.59 FY 2007 421,392.09 FY 2008 397,436.40 FY 2009 300,757.33 FY 2010 255,741.14 I FY 2011 216,602.00 % Change -3.49% -5.68% -24.33% -14.97% -15.30% Mobile Rec Expense 699,600.88 714,050.96 684,085.96 649,109.54 640,055.44 534,710.13 Support Services Expense i 621,542.05 r 538,268.62 694,640.00 579,090.97 624,145.49 534,710.13 Total Expense %Change 1,321,142.93 1,252,319.58 -5.21% 1,378,725.96 10.09% 1,228,200.51 -10.92% i 1,264,200.93 2.93% 1,069,420.26 -1541% Cost Recovery 62.41% 59.01% 58.10% 46.33% 39.96% 40.51% Change -3.40% -0.92% ------ -6.38% ---- 0.55% -11.76% 5-18 -AKLAND I 11-19 Five -Year Parks and Recreation Master Plan 2013 — 2017 Table 16: Recreation Programs & Services - Cost Recovery Sensitivity Analysis 2012 - 201710 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Agency Revenue 223,100.06 239,153.08 255,968.50 273,577.60 292,012.87 311,308.04 %Change 3.00% 7.20% 7.03% 6.88% 6.74% 6.61% Mobile Rec Expense 550,751.43 567,273.98 584,292.20 601,820.96 619,875.59 638,471.86 Support Services Expense 550,751.43 567,273.98 584,292.20 601,820.96 619,875.59 638,471.86 Total Expense 1,101,502.87 1,134,547.95 1,168,584.39 1,203,641.92 1,239,751.18 1,276,943.72 % Change 3.00% 40.51% 3.00% 42.16% 3.00% 43.81% 3.00% 45.46% 3.00% 47.11% 3.00% Cost Recovery 48.76% Change 0.00% 1.65% 1.65% 1.65% 1.65% 1.65% Recreation Programs & Services — Participation Analysis" Mobile Recreation experienced a significant decline in participation (35.22%) in 2009, but recovered strongly in 2010 with an increase of 45.52%. 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Figure I: Trends in Recreation Programs & Services Participation 2006 -2011 TOTAL MOBILE RECREATION THERAPEUTIC EVENTS SENIOR EVENTS 2006 2007 2008 2009 2010 2011 Table 17: Trends in Recreation Programs & Services 2006 - 2011 2006 2007 2008 2009 2010 2011 Mobil Recreation 144,145 139,373 137,879 94,293 137,269 140,935 %Change -3.31% -1.07% -31.61% 45.58% 2.67% Therapeutic Events 8,189 7,897 7,163 6,572 6,549 7,704 %Change -3.57% -9.29% -8.25% -0.35% 17.64% Senior Events 11,401 10,536 10,747 48 0 0 %Change -7.59% 2.00% -99.55% -100.00% 0.00% Total Rec Programs & Services 163,735 157,806 155,789 100,913 243,818 148,639 % Change in Total -3.62% -1.28% -35.22% 42.52% 3.35% 10 Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. When cost recovery rate is applied, Agency Revenue line shows the amount of revenue that would be required to meet that cost recovery rate. 11 Data Source: OCPRC Activity Reports for September FY2006 — 2011 AKLAND Park Finance: 5 — 19 III IM 11-20 Five -Year Parks and Recreation Master Plan 2013 - 2017 5.1 a, Support for DeHvery of Parks, and Recreation Services Recreation Programs & Services Add description and refer to last section. Administrative Services Budget center included is: Administrative Services (ADM). Add description Admin Revenue Trends Administrative Services does not generate revenue. Certain revenue, however, is recorded within the Administrative Services budget center, i.e. tax revenue and investment income. Both tax revenue and investment income are excluded. The remaining revenue amount can be attributed to miscellaneous contributions and sale of equipment. Admin Expense Trends An increase in expense is seen in FY2009-2011, which is mostly attributable to planned investment in information technology ($537,114 in FY2009; $856,251 in FY2010; and $859,110 in FY2011). The function of Administrative Services is to support the delivery of park and recreation services and a majority of the expense attributed to Administrative could be considered indirect cost for Parks, Golf Courses, and Specialty Complexes and allocated accordingly. Admin Cost Recovery Sensitivity Analysis Because Administrative Services is not a revenue -generating budget center, increased cost recovery has not been targeted. Table 18: Administrative Services - Revenue, Expense, and Cost Recovery Trends 2006 - 2011 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Agency Revenue 44,008.48 3,484,205.44 14,403.71 -67.27% 3,802,429.67 -- - 26,115.66 81.31% 3,644,446.23 - - 2,454.15 -1 8,107.27 1,505.12 %Change -90.60% 4,301,009.48 230.35% -81.43% Expense 5,514,102.17 5,456,087.81 %Change ; 9.13% -4.15% 18.02% 28.20% -1.05% Cost Recovery 1.26% 0.72% 0.03% 0.38% 0.06% 0.15% - -- --- --_- Change --- -- - - _- 0._-88/0 0.34/ -- --- - -- o 0 66/0 - -----o 0.09/ -------- -0.12% Table 19: Administrative Services - Cost Recovery Sensitivity Analysis'Z Agency Revenue FY 2012 1,550.27 ( FY 2013 1,596.78 FY 2014 1,644.69 l _ FY 2015 1,694.03 FY 2016 1,744.85 T FY 2017 1,797.19 Change 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 5,962,014.46 3.00% Expense 5,619,770.44 -------------- 3.00% 5 788,36 3.56 3.00% 6,140,874.90 3.00% 6,325,101.15 3.00% 6,514,854.18 --------------- %Change - Cost Recovery 0.03% -- - 0.03% 0.03% 0.03% - 0.03% I 0.03% __- - Change _ ----- 0.00% - 0.00% --- --- 0.00% - - ----- 0.00% 1 - - -- 0.00% - 0.00% 12 Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. When cost recovery rate is applied, Agency Revenue line shows the amount of revenue that would be required to meet that cost recovery rate. 5 - 20 -AKLAND 11-21 ► CIO V-11 I Five -Year Parks and Recreation Master Plan 2013 — 2017 Facilities Maintenance Budget center included is Facilities Maintenance (FM). Add description. FM Revenue Trends Facilities Maintenance does not generate revenue. FM Expense Trends No remarkable trends are noted. The function of Facilities and Maintenance is to support the delivery of park and recreation services and its entire budget could be considered indirect cost for Parks, Golf Courses, and Specialty Complexes and allocated accordingly. FM Cost Recovery Sensitivity Analysis Because Facilities Maintenance is not a revenue -generating budget center, increased cost recovery has not been targeted. Instead the 0% cost recovery rate in 2011 has been maintained with 3% annual increases in expense projected in 2012 — 2017. Table 20: Facilities Maintenance - Revenue, Expense, and Cost Recovery Trends 2006 - 2011 Agency Revenue Expense % Change Cost Recovery FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 0.00 0.00 0.00 0.00 0.00 0.00 1,069,502.82 1,399,900.33 1,286,867.85 1,264,974.08 1,164,802.16 1,017,278.96 30.89% -8.07% -1.70% -7.92% -12.67% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Table 21: Facilities Maintenance - Cost Recovery Sensitivity Analysis 2012 - 201713 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Agency Revenue 0.00 0.00 0.00 0.00 0.00 0.00 Expense 1,047,797.33 1,079,231.25 1,111,608.19 1,144,956.43 1,179,305.12 1,214,684.28 % Change 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% Cost Recovery 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 13 Cost Sensitivity Analysis is a model to test the effect of cost recovery on revenue projections. When cost recovery rate is applied, Agency Revenue line shows the amount of revenue that would be required to meet that cost recovery rate. Q`VAKLAND Park Finance: 5 — 21 V_-1 A lkp 11-22 Five -Year Parks and Recreation Master Plan 2013 — 2017 5.14 I reliiftin iaary Service e EnvenLtoiry air I Analysis The service inventory develops a categorized list of park and recreation services provided by OCPRC. See Section 5.3 for a full description. The following Preliminary Service Inventory illustrates the structure and provides a few examples of the services that will populate the inventory. It contains the following fields: A. Category of Service See Section 5.3 and the Glossary for detailed descriptions of categories of service: B. Service Each service is an activity or the availability of a facility within each of the above categories of service. C. Current Cost Recovery Rate Add description D. Preliminary Designation of Estimated Beneficiary of Service The designation of beneficiary of service is based on the Pyramid Methodology developed by Green Play LLC. Beneficiary of service is used as a foundation for making decisions regarding allocation of taxpayer funds, setting fees, and pursuing alternative funding. The foundation of the pyramid is generally the basic recreational services that the community pays for with tax support and are offered to residents at no fee or a minimal charge. Tax support decreases and cost recovery increases as you move to the upper levels of the pyramid, with the top level having a cost recovery rate of 100% or more (Greenplay LLC, 2009). IV. Conaidefable 4 IndivlditaC' ' I. Mostly Community Benefit i\ Figure J: Pyramid Model of Cost Recovery and Subsidy Allocation (Greenplay LLC, 2009) E. Cost Recovery Target — Industry Example The industry examples for cost recovery targets were taken from the Cost Recovery Resource Allocation and Revenue Enhancement Plan developed for the San Diego County Department of Parks and Recreation (GreenPlay LLC, October 2011). Final cost recovery targets will be developed through a collaborative process that involves staff, public and the Commission. F. 2011 Survey: Most Important to Households The 2010 Community Survey was conducted by Leisure Vision on behalf of OCPRC. The survey was designed to obtain statistically valid results from households throughout Oakland County to help determine parks and recreation needs and county park user satisfaction levels. The survey was administered by phone, with a total of 602 surveys completed. The following survey question is reported in the Preliminary Service Portfolio: "Parks and Recreation Facilities That Are Most Important to Households" by percentage of respondents who selected the item as one of their top four choices. G. Target Audience / User Group For each service, a target audience or specific user group will be identified. This is under development H. Performance Metric For each service, a performance metric will be recommended to track the results of the service. This is under development 5-22 QAKLAND W :I A 1, 11-23 Five -Year Parks and Recreation Master Plan 2013 — 2017 Table 22 - Preliminary Service Inventory and Analysis (under development) A. Category of Service / B. Service C. Current Cost Recovery (2011) D. Preliminary Designation of Estimated Beneficiary of Service (Tier) E. Cost Recovery Target: Industry Example F. 2011 Survey: Most Important to Households G. Target Audience / User Group H. Performance Metric Parks — Unmonitored Use General Day -Use 0% Mostly Community (1) 0% NA TBD TBD Sledding 0% Mostly Community (1) 0% 7% TBD TBD Sand Volleyball Considerable Community (11) 20% NA TBD TBD Platform Tennis Considerable Community (11) 20% NA TBD TBD Outdoor Fitness Equipment 0% Mostly Community (1) 0% NA TBD TBD Tree Recycling Drop Site Considerable Community (II) 20% NA TBD TBD Walking & Hiking Trails 0% Mostly Community (1) 0% 50% TBD Trail Counts Nature Trails 0% Mostly Community (1) 0% 50% TBD Trail Counts Dog Park 0% Mostly Community (1) 0% 10% TBD TBD Picnicking Areas & Shelters 0% Mostly Community (1) 0% 19% TBD TBD Geocaching - Unguided 0% Mostly Community (1) 0% NA TBD TBD Restrooms 0% Mostly Community (1) 0% NA TBD TBD Natural Areas 0% Mostly Community (1) 0% 10% TBD TBD Park Trail Loop System 0% Mostly Community (1) 0% 19% TBD Trail Counts Children's Playgrounds 0% Mostly Community (1) 0% 15% TBD TBD Under development Parks — Ancillary Services Picnic Shelter Rental - Private Mostly Individual (V) 100+% 19% TBD RecTrac Picnic Shelter Rental — Non -Profit / CVT Considerable Individual (IV) 80% 19% TBD RecTrac Picnic Shelter Rental - Partners 0% Balanced Beneficiaries (III) 65% 19% TBD RecTrac Activity Center - Private Mostly Individual (V) 100+% NA TBD RecTrac Activity Center — Nonprofit / CVT Considerable Individual (IV) 80% NA TBD RecTrac Activity Center - Partners 0% Balanced Beneficiaries (III) 65% NA TBD RecTrac Under development Golf Courses — Monitored Use =AKLAND 1 1 M Park Finance: 5 — 23 Five -Year Parks and Recreation Master Plan 2013 — 2017 A. Category of Service / B. Service C. Current Cost Recovery (2011) D. Preliminary Designation of Estimated Beneficiary of Service (Tier) E. Cost Recovery Target: Industry Example F. 2011 Survey: Most Important to Households G. Target Audience / User Group H. Performance Metric Under development Golf Courses —Ancillary Services Under development Specialty Complexes — Monitored Use Waterpark Weekday - Youth Mostly Individual (V) 100% 11% TBD RecTrac Waterpark Weekday - Adult Mostly Individual (V) 100% 11% TBD RecTrac Waterpark Weekend/Holiday - Youth Mostly Individual (V) 100% 11% TBD RecTrac Waterpark Weekend/Holiday - Adult Mostly Individual (V) 100% 11% TBD RecTrac BMX Weekday Practices Mostly Individual (V) 100% NA TBD RecTrac BMX Weekday Races Mostly Individual (V) 100% NA TBD RecTrac BMX Weekend Races Mostly Individual (V) 100% NA TBD RecTrac Toboggan Run Mostly Individual (V) 100% NA TBD RecTrac Indoor Community Garden Mostly Community (1) 20% NA TBD RecTrac Outdoor Community Garden Mostly Community (1) 20% NA TBD RecTrac Under development Specialty Complexes — Ancillary Services Concession / Vending Mostly Individual (v) 100+% NA TBD RecTrac Picnic Shelter Rental - Private Mostly Individual (V) 100+% 19% TO RecTrac Picnic Shelter Rental — Non -Profit / CVT Considerable Individual (IV) 80% 19% TBD RecTrac Picnic Shelter Rental - Partners 0% Balanced Beneficiaries (111) 65% 19% TBD RecTrac Merchandise 100+% Mostly Individual (V) 100+% NA TBD RecTrac Gift Cards 100+% Mostly Individual (V) 100+% NA TBD RecTrac Locker Rental Mostly Individual (V) 100+% NA TBD RecTrac Bike Rental - BMX Mostly Individual (V) 100+% NA TBD RecTrac Helmet Rental - BMX Mostly Individual (V) 100+% NA TBD RecTrac Produce/Crafts NA Mostly Individual (V) 100+% NA TBD RecTrac Stall/Booth Rental NA Balanced Beneficiaries (III) 65% NA TBD RecTrac 5 — 24 QAKLAND Five -Year Parks and Recreation Master Plan 2013 — 2017 A. Category of Service / B. Service C. Current Cost Recovery (2011) D. Preliminary Designation of Estimated Beneficiary of Service (Tier) E. Cost Recovery Target: Industry Example F. 2011 Survey: Most Important to Households G. Target Audience / User Group H. Performance Metric Under development Recreation Programs & Services — Mobile Rec Under development Recreation Programs & Services — Health and Wellness Health & Wellness Programs Considerable Community (ll) 20% 14% TBD RecTrac Aerobics Classes Considerable Individual (IV) 80% 14% TBD RecTrac Ballroom Dancing Classes Considerable Individual (IV) 80% 14% TBD RecTrac Under development Recreation Programs & Services — Family Recreation Programs Movie Nights Considerable Community (II) 20% NA TBD RecTrac Under development Recreation Programs & Services — Community Festivals Under development Recreation Programs & Services — Nature Interpretive / Education Programs Interpretive Programs Considerable Community (II) 20% 10% TBD RecTrac Edible Invasives Plant Program Considerable Community (II) 20% 10% TBD RecTrac Natural Resource Education Programs Considerable Community (II) 20% 10% TBD RecTrac Animal Swim Comparison Clinic Considerable Community (II) 20% 10% TBD RecTrac Horticulture Education Programs Considerable Community (II) 20% NA TBD RecTrac Under development Recreation Programs & Services — Outdoor Adventure Programs Day Camps Balanced Beneficiaries (III) 65% NA TBD RecTrac Under development Recreation Programs & Services — Adaptive Recreation Programs Under development Recreation Programs & Services — Golf Programs Under development QAKLAND L411111 I, T Park Finance: 5 — 25 Five -Year Parks and Recreation Master Plan 2013 — 2017 A. Category of Service / B. Service C. Current Cost Recovery (2011) D. Preliminary Designation of Estimated Beneficiary of Service (Tier) E. Cost Recovery Target: Industry Example F. 2011 Survey: Most Important to Households G. Target Audience / User Group H. Performance Metric Recreation Programs & Services — Aquatics Programs Junior Lifeguard Safety Class Balanced Beneficiaries (III) 65% NA TBD RecTrac Under development Recreation Programs & Services — Volunteer Program Volunteer Opportunities 0% Mostly Community (I) 0% NA TBD RecTrac Under development Recreation Programs & Services— Baby Boomer Programming Under development Recreational Programs & Services — RAPP Under development Administrative Services — Support Services Under development Facilities Maintenance — Support Services Under development 5-26 A A , S Five -Year Parks and Recreation Master Plan 2013 — 2017 5.15 Glossary Administrative Services — Definition Ancillary Services — Services, such as facility rentals, vending and sale of merchandise, that provide support to the primary recreational services. Basic Recreational Services — Basic Recreational Services are funded through the dedicated property tax millage and provide basic recreational experiences to the public without additional cost to those who choose to ride, bike, walk, or take public transportation to our parks. Examples of basic recreational experiences include trails, playgrounds, sledding hills, picnic areas, and access to natural areas. In some parks, capital improvement and major maintenance of roadways and parking lots requires additional support and a day -use or annual motor vehicle pass is required to enter the park by motor vehicle and access basic recreational services. Direct Expense — Direct expense includes all the specific, identifiable expenses (fixed and variable) associated with providing a service, or operating and maintaining a facility, space, or program. These expenses would not exist without the program or service. Facilities Maintenance — Definition Golf Courses — Golf Courses are park and recreation sites where the majority of recreational activity is associated with golf. They may be stand-alone sites (i.e. Glen Oaks and White Lake Oaks Golf Courses) or be located in association with other park sites (i.e. Lyon Oaks, Red Oaks, and Springfield Oaks Golf Courses). They have a revenue stream that is focused on golf and are managed as separate budget centers. Golf has a high individual benefit and has a high cost recovery potential. As OCPRC continues to diversify its services, more non -golf activities are being incorporated, especially regarding natural resource restoration and preservation. Indirect Expense — Indirect expense encompasses remaining overhead (fixed and variable), including administrative costs, that is not identified as direct expense. This indirect expense would exist without any one specific service. If desired, all or a portion of indirect costs can be allocated, in which case they become a direct cost allocation. The cost recovery analysis in this report does not incorporate indirect expense. Monitored Use — Definition Parks— Parks are defined as park and recreation sites that offer an array of recreational activities that are largely un-guided (i.e. trail use, children's playgrounds, picnic areas, dog parks, nature enjoyment) and have a high community benefit. Parks also contain a diverse number of revenue -generating activities (i.e. activity centers, banquet centers, campgrounds) or host special events that generate revenue (i.e. the 4H Fair at Springfield Oaks) that help to raise the cost recovery potential of the park. A number of parks also receive support from day -use fees or annual motor vehicle permits. An optimal mix of high community benefit/low cost recovery activities combined with high individual benefit/high cost recovery activities will help the park to be financially sustainable. Recreation Programs & Services (Mobile Rec) — Definition Recreation Programs & Services (RAPP) — Definition Recreation Programs & Services (Support Services) — Definition &$�LiLAND + '_' Park Finance: 5 — 27 11-28 Five -Year Parks and Recreation Master Plan 2013 — 2017 Specialty Complexes — Specialty Complexes are defined as park and recreation sites that are dedicated to a specific recreational purpose. They are sited within parks, but are managed as separate budget centers because they have revenue streams that are specific to the activities that occur there. They may provide a fairly high individual benefit and charge admission fees accordingly, potentially exhibiting a high cost recovery rate. The Specialty complexes service category is also a "catch all category" that compiles a range of specialty recreational facilities and allows for the consideration of facilities that are rare in our system or that represent unique value-added "destination" services. Self -Guided Use — Definition Value -Added Recreational Services — Value-added services provide experiences that go beyond basic recreational experiences and allow OCPRC to address the needs of specific user groups and individuals. These experiences are intended to enhance the basic park experience and are provided at an additional cost. Examples of value-added experiences include rental of picnic pavilions, use of waterparks, dog parks, special events, and sale of refreshments and merchandise. Providing a mix of basic and value-added experiences is an important factor in the long-term sustainability of OCPRC. Under development I r, Under development 5-28 11-29 -AKLAND UT,Mk