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Agendas/Packets - 2012.11.07 - 40223
2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com QZAKLANDCOUNTYPARKS Gerald A. Fisher Chairman John P. McCulloch Vice Chairman J. David VanderVeen Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Robert Kostin Christine Long Gary R. McGillivray `-i Scott . Wilson Daniel J. Stencil Executive Officer November 1, 2012 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, November 7, 2012 9:00 a.m. PURPOSE ................................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. tencil ExecuI've Officer Next Meetings: Special OCPRC Mtg.: November 28, 2012 Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 Regular Meeting: December 12, 2012 Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and kccreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 November 7, 2012 9:00 AM Agenda Action Required Presenter/Phone # 1. Call Meeting to Order ------ J. McCulloch/248.858.0968 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval J. McCulloch/D. Stencil 248.858.4944 5. Approval of Minutes: Special Meeting 10/22/12 ------ V. Valko 248.858.4603/J. McCulloch 6. Public Comments ------ J. McCulloch 7. PRESENTATIONS: A. School District of the City of Pontiac — "Project Excel"- Brenda Causey-Mitchell, Program Director ------ T. Fields 248.858.0914 B. "The Birdfeeder" — Clarkston — Steve Stroud ------ L. Conover 248.625.6473 8. CONSENT AGENDA A. Internal Service & Department Funds Journal Entry Register for month ending 09/30/12 (FM 12, FY 12); Payment Register for month ending 09/30/12 (FM 12, FY 12) ; Oak Management Credit for Services Rendered Register for quarter ending 09/30/12 (FM 10,11,12 FY 12) Approval J. Phelps 248.858.5319/D. Stencil B. Monthly Financial Statements for Month Ending 09/30/12 (FM 12, FY12 Approval J. Phelps/D. Stencil C. Monthly Average Comparison Report Approval J. Phelps/D. Stencil 9. REGULAR AGENDA A. DRAFT - 5-Year Recreation Master Plan Presentation B. Food & Beverage Committee Update C. Independence Oaks Residential Lease — Brown D. Independence Oaks North Residential Lease — McKinstry E. Oakland County Sheriff's Office — 2013 Parks Deputy Contract F. Update on Michigan Department of Natural Resources Potential Partnerships G. Scope for Service Portfolio Project 10. STAFF REPORTS A. Activity Report FY 2013, Month 01 & FY 2012 Year End Update B. Update on Red Oaks Nature Center C. Executive Officer's Report 11. NEW BUSINESS 12. OLD BUSINESS 13. ADJOURN Informational D. Folland 248.858.4620/D. Stencil Informational P. Castonia 248.858.0909/1). Stencil Approval P. Castonia/D. Stencil Approval P. Castonia/D. Stencil Approval P. Castonia/D. Stencil Informational D. Stencil/J. Noyes 248.858.4624 Approval M. Prowse 248.858.4630/D. Stencil Receive and File Informational Receive and File J. Dunleavy/T. Fields 248.858.0914/ L. Gee 248.343.3165 S. Wells 248.858.4634/T. Fields D. Stencil J. McCulloch J. McCulloch Next Meeting: 9 a.m. on Wednesday, November 28, 2012, at Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING October 22, 2012 Chairman Fisher called the meeting to order at 4:06 p.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen, A. David Baumhart 111, Robert Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT WITH NOTICE: Christine Long ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Corporation Counsel Enbridge Energy, L.P. APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager, P & R Operations Mike Donnelion, Chief -Parks Fac., Maint. & Develop. Jon Noyes, Supervisor - Planning Karen Kohn, Supervisor — Administrative Services Jeff Phelps, Supervisor II Jody Hall, Assistant Corporation Counsel Marc S. DeVarennes Mike Johnson Keith Lane Joe Martucci Doug Reichley Rachael Shetka Moved by Mr. Scott, supported by Mr. Baumhart to approve the revised agenda, as presented. AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Kostin, supported by Mr. Wilson, to approve the minutes from the OCPRC meeting of October 3, 2012, with the following changes: Page 5-2: Purchase of 4 Yurts (Domed Tent -like Structure) — Addison Oaks and Groveland Oaks Add to the motion: Also, as presented by staff, to approve the transfer of $40,000 from the FY 2013 Capital Improvement Program Reserve to the Addison Oaks Capital Improvement Program Project Fund. Page 5-7: Meeting Adjournment change to: Meeting was adjourned at 12:08 p.m. to a park tour of Glen Oaks. 5-1 (Commission Meeting, October 22, 2012) AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Members of the committee reviewing the banquet proposals were directed to fill out the Conflict of Interest forms that were distributed and turn them into staff before leaving. REGULAR AGENDA: Enbridge Construction License — Rose Oaks County Park and CSX Letter of Intent to Eliminate Railroad Grade Crossing at Rose Oaks County Park: Chairman Fisher indicated that each of these two items requires separate approval; however, since these two items are closely inter -related, he suggested the Commission discuss each matter separately but not take action on either item until the Commission has discussed both items. Commission members agreed with this action. Enbridge Construction License — Rose Oaks County Park: Executive Officer Daniel Stencil provided the Commission with a brief history on Rose Oaks Park and the timeline for the existing pipeline that is located within the park boundaries. • Lakehead Pipeline Company (Enbridge's predecessor) obtained easements from property owners and installed an oil transportation pipeline in 1969. (Those easements were existing when Oakland County acquired the property) • Rose Oaks parkland (640 acres) was purchase by Oakland County in 1993 • In the fall of 2010, a pipeline spill occurred in the Kalamazoo River • October 2010, Enbridge inspected the pipeline in Rose Oaks Park and determined repairs were necessary • Enbridge negotiated with Oakland County on a construction license in order to complete the necessary repairs on the section of pipeline that went through Rose Oaks • Enbridge is now replacing a 50 mile section of that pipeline which runs through Rose Oaks Park • Enbridge and Corporation Counsel have been negotiating a new construction license in order to complete the necessary repairs on the pipeline in Rose Oaks Park Jody Hall, Corporation Counsel Attorney, advised the Commission the license presented for consideration is similar to the license from 2010 with three exceptions: • Amount of Consideration - Enbridge is prepared to make a one-time payment of $151,540 which will allow Enbridge access and allow temporary use of additional park property for construction activity • Under the Liability and Indemnification Insurance Section 5 - added a sentence regarding additional insured • Reference to the restoration plan and the work that has not been done from the 2010 agreement - adding that all the restoration is to be completed with this project (Section 4, Section 20) There was concern among the Commission of the completion date that was included in the contract. It was felt that the date was very open ended and should be changed to have a specific end date, one that would work for Enbridge and Oakland County. It was determined to add: Completion of Restoration Efforts not later than September 1, 2014. 5-2 (Commission Meeting, October 22, 2012) Payment from Enbridge will be made when the construction license agreement is signed by all parties. There was a lengthy discussion between the Commission, Corporation Counsel and representatives from Enbridge about the project construction, and whether or not a bond would be required for the contract/project. No bond will be required for this project. If the project is not completed Corporation Counsel will proceed with appropriate legal action to make the County whole. Mr. Joe Matucci, from Enbridge Public Affairs Group, provided a presentation showing the project boundaries, the area within Rose Oaks Park that will be affected by this project, the uses of the pipeline, the capacity and how the section of pipeline will be replaced. He also emphasized that safety is a priority. Their company has a goal of zero pipeline leaks, and they go to great lengths to obtain that goal. Enbridge uses high quality materials; they use a corrosion protection system and also patrol the pipeline on regular basis along with inline inspections. There will be a 24-hour monitoring of the pipeline. Mr. Matucci advised that they will be installing a 30" pipeline which will have a capacity of 240,000 barrels per day. CSX Letter of Intent to Eliminate Railroad Grade Crossing: Jody Hall advised the Commission the agreement presented for the CSX Letter of Intent to Eliminate Railroad Grade Crossing is the same as the one presented to the Commission in October. This agreement is for permanently eliminating the railroad crossing located in Rose Oaks County Park. Although CSX did not agree to all the proposed changes they did agree to limit relinquishment of rights to specific locations. CSX has offered to pay the Parks Commission the sum of $10,000 as compensation for eliminating this railroad crossing in Rose Oaks County Park. Enbridge Construction License — Rose Oaks County Park and CSX Letter of Intent to Eliminate Railroad Grade Crossing at Rose Oaks County Park: Moved by Mr. Lewis, supported by Mr. McGillivray, to accept the agreement from Enbridge Energy, as presented, subject to the approval/adoption of the resolution regarding the Letter of Intent from CSX Transport, concerning the elimination of the grade crossing in Rose Oaks County Park. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Scott, VanderVeen, Wilson (8) NAYS: McCulloch (1) Motion carried on a voice vote. CSX Letter of Intent to Eliminate Railroad Grade Crossing: Moved by Mr. Baumhart, supported by Mr. Kostin to adopt the following resolution regarding the Agreement/Letter of Intent from CSX Transport, Inc. concerning the elimination of the grade crossing in Rose Oaks County Park: WHEREAS, the County of Oakland owns 640 acres in Rose Township known as Rose Oaks County Park; and WHEREAS, the CSX Railroad follows the eastern boundary of Rose Oaks between its northernmost boundary near Rattalee Lake Road and the intersection of Davisburg and Buckhorn Lake roads; and WHEREAS, as part of a system -wide initiative, CSX Transport Inc. is eliminating all private grade crossings, one of which crosses Rose Oaks; and 5-3 (Commission Meeting, October 22, 2012) WHEREAS, through negotiations between CSX Transport, Inc. and Oakland County Corporation Counsel, CSX Transport Inc. has offered a one-time payment of $10,000 as compensation for the elimination of the grade crossing in Rose Oaks County Park. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve to accept the one-time payment of $10,000 from CSX Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park and execute the Letter of Intent to Eliminate Railroad Grade Crossing dated September 21, 2012. AYES: Baumhart, Fisher, Kostin, Lewis, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9) NAYS: (0) Motion carried on a voice vote. OLD BUSINESS: Mike Donnellon, Chief of Park Facilities Maintenance and Development, provided the Commission with an update on the status of the Catalpa Oaks construction project. NEW BUSINESS: No new business. Meeting adjourned at 4:51 p.m. J. David VanderVeen, Secretary Vicky Valko, Recording Secretary 5-4 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OVEMBER 7,2012 AGENDA ITEM No. 7 A ECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Terri Fields, Chief of Recreation Programs & Services Submitted: October 31, 2012 Subject: Presentation: School District of the City of Pontiac - Project Excel INTRODUCTION AND HISTORY Brenda Causey-Mitchell, Program Director for the School District of the City of Pontiac, will be present at the Commission meeting on November 7, 2012, to present Oakland County Parks and Recreation with a plaque of appreciation. This is regarding the enrichment activities OCPR provided to the students of the School District of the City of Pontiac. 7 A-1 ro-li ' kq I V 2L 1014 • ' , OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITFm No. 7 B RECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Lynn Conover, Parks Naturalist Submitted: November 1, 2012 Subject: Presentation: The Birdfeeder of Clarkston INTRODUCTION AND HISTORY Steve Stroud, of The Birdfeeder of Clarkston, MI will be present at the Commission meeting on Wednesday, November 7, 2012, to receive a plaque from the Oakland County Parks and Recreation Commission. This plaque is being presented to Mr. Stroud in appreciation of his generous donations to Oakland County Parks and Recreation and the Nature Center programs. 7 B-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: November 1, 2012 Subject: Consent Agenda Items 8A and 8B INTRODUCTION AND HISTORY Due to the Fiscal Services year-end procedures Consent Agenda Items 8A and 8B will not be ready until Tuesday, November 6, 2012. We will email them to the Commissioners and also pass copies out at the Commission meeting on November 7. Consent Agenda Item 8C is included in this packet. 8-1 F, oKLANDCOIJNTnPARKS Fmd us on facebook.com/ocparks OAKLAND COUNTY PARKSRECREATION COMMISSION AGENDA oVEMBER 7,2012 AGENDA ITEM No. FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: November 6, 2012 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 7. A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register: September, 2012 (FM 12, FY 2012) 1,576,532.47 * Voucher Payment Register: September, 2012 (FM 12, FY 2012) 859,851.40 * Oak Management, Inc., Credit for Services Rendered Register: July, August & September, 2012 (FM 10, 11 & 12, FY 2012) 250.00 TOTAL 2,436,633.87 * Back-up information is available for review. 7. B. MONTHLY FINANCIAL STATEMENTS September, 2012 (FM 12, FY 2012) 8 A-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 12 FY 2012 (FOR MONTH ENDING 9130/12) 2012 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,684,000.00 $11,664,548.96 $19,451.04 99.8% Other 255,525.00 271,690.32 (16,165.32) 106.3% GLEN OAKS GOLF COURSE 986,540.00 1,041,177.00 (54,637.00) 105.5% LYON OAKS GOLF COURSE 1,167,000.00 1,300,602.10 (133,602.10) 111.4% RED OAKS GOLF COURSE 381,500.00 349,154.14 32,345.86 91.5% SPRINGFIELD OAKS GOLF COURSE 743,174.00 702,776.28 40,397.72 94.6% WHITE LAKE OAKS GOLF COURSE 834,503.00 824,794.13 9,708.87 98.8% WATERFORD OAKS COUNTY MARKET 92,214.00 88,128.02 4,085.98 95.6% INDEPENDENCE OAKS NATURE CENTER 32,300.00 28,907.09 3,392.91 89.5% ADDISON OAKS 423,580.00 518,758.57 (95,178.57) 122.5% ADDISON OAKS CONFERENCE CENTER 124,000.00 104,654.54 19,345.46 84.4% GROVELAND OAKS 695,152.00 749,462.97 (54,310.97) 107.8% HIGHLAND OAKS 3,000.00 6,725.43 (3,725.43) 224.2% INDEPENDENCE OAKS 285,388.00 285,742.80 (354.80) 100.1% LYON OAKS 92,900.00 141,525.17 (48,625.17) 152.3% ORION OAKS 104,500.00 128,263.00 (23,763.00) 122.7% RED OAKS DOG PARK 47,000.00 37,463.73 9,536.27 79.7% ROSE OAKS 5,500.00 6,123.42 (623.42) 111.3% SPRINGFIELD OAKS ACTIVITY CENTEWPARK 71,319.00 85,802.32 (14,483.32) 120.3% WATERFORD OAKS ACTIVITY CENTER/PARK 50,629.00 58,183.95 (7,554.95) 114.9% RECREATION PROGRAMS & SERVICES 227,665.00 231,263.38 (3,598.38) 101.6% CATALPA OAKS 10,000.00 2,628.00 7,372.00 26.3% RED OAKS WATERPARK 992,750.00 1,398,879.80 (406,129.80) 140.9% WATERFORD OAKS BMX COMPLEX 21,475.00 14,445.25 7,029.75 67.3% WATERFORD OAKS TOBOGGAN COMPLEX 5,000.00 2,610.00 2,390.00 52.2% WATERFORD OAKS WATERPARK 734,400.00 678,014.50 56,385,50 92.3% TOTAL REVENUE $20,071,014.00 $20,722,324.87 ($651,310.87) 103.2% EXPENSES ADMINISTRATIVE SERVICES $5,381,213.00 $4,850,685.31 $530,527.69 90.1% FISCAL SERVICES ADMINISTRATION 163,679.00 128,183.37 35,495.63 78.3% FISCAL SERVICES PARKS & REC 261,794.00 218,375.65 43,418.35 83.4% GLEN OAKS GOLF COURSE 1,018,039.00 1,143,848.30 (125,809.30) 112.4% LYON OAKS GOLF COURSE 1,833,309.00 1,595,487.95 237,821.05 87.0% RED OAKS GOLF COURSE 648,835.00 599,577.82 49,257.18 92.4% SPRINGFIELD OAKS GOLF COURSE 821,146.00 724,438.80 96,707.20 88.2% WHITE LAKE OAKS GOLF COURSE 967,312.00 856,467.27 110,844.73 88.5% WATERFORD OAKS COUNTY MARKET 92,214.00 47,428.59 44,785.41 51.4% INDEPENDENCE OAKS NATURE CENTER 232,600.00 204,033.32 28,566.68 87.7% ADDISON OAKS 1,313,280.00 1,356,219.10 (42,939.10) 103.3% ADDISON OAKS CONFERENCE CENTER 219,390.00 270,898.42 (51,508.42) 123.5% GROVELAND OAKS 1,198,077.00 1,157,544.86 40,532.14 96.6% HIGHLAND OAKS 68,806.00 66,688.27 2,117.73 96.9% INDEPENDENCE OAKS 917,346.00 871,836.11 45,509.89 95.0% LYON OAKS 305,662.00 293,346.03 12,315.97 96.0% ORION OAKS 175,542.00 157,098.44 18,443.56 89.5% RED OAKS DOG PARK 120,493.00 73,159.45 47,333.55 60.7% ROSE OAKS 62,291.00 45,157.40 17,133.60 72.5% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 392,347.00 378,692.00 13,655.00 96.5% WATERFORD OAKS ACTIVITY CENTER/PARK 752,494.00 520,094.50 232,399.50 69.1 % RECREATION PROGRAMS & SERVICES 1,154,372.00 1,012,228.13 142,143.87 87.7% CATALPA OAKS 137,009.00 43,131.95 93,877.05 31.5% RED OAKS WATERPARK 1,253,974.00 1,237,329.53 16,644.47 98.7% WATERFORD OAKS BMX COMPLEX 65,012.00 49,629.79 15,382.21 76.3% WATERFORD OAKS TOBOGGAN COMPLEX 182,340.00 153,092.99 29,247.01 84.0% WATERFORD OAKS WATERPARK 1,030,458.00 939,712.67 90,745.33 91.2% FACILITIES & MAINTENANCE 1,226,480.00 1,114,223.69 112,256.31 90.8% CONTINGENCY/INTERNAL SERVICE CHARGES* 1,088,400.00 0.00 1,088,400.00 N/A TOTAL EXPENSES $23,083,914.00 $20,108,609.71 $2,975,304.29 87.1% REVENUE OVER/(UNDER) EXPENSES ($3,012,900.00) $613,715.16 ($3,626,615.16) 2012 2011 2010 2009 ACTUAL REVENUE TO DATE: 103.2% 90.4% 80.5% 100.1% BUDGET BALANCE: -3.2% 9.6% 19.5% -0.1% ACTUAL EXPENSE TO DATE: 87.1% 75.7% 82.2% 85.5% BUDGET BALANCE: 12.9% 24.3% 17.8% 14.5% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 2) 8 B-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 12, FY 2012 (FOR MONTH ENDING 9/30/12) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET: WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXP. $11,936,239.28 0.00 0.00 11,936,239.28 1,041,177.00 1,300,602.10 349,154.14 702,776.28 824,794.13 4,218,503.65 $4,850,685.31 128,183,37 218,375.65 5,197,244.33 1,143,848.30 1,595,487.95 599,577.82 724,438.80 856,467.27 4,919,820.14 $7,085,553.97 (128,183.37) (218,375.65) 6,738,994.95 (102,671.30) (294,885.85) (250,423.68) (21,662.52) (31,673.14) (701,316.49) 88,128.02 47,428.59 40,699.43 88,128.02 47,428.59 40,699.43 28,907.09 204,033,32 (175,126.23) 28,907.09 204,033.32 (175,126.23) 518,758.57 104,654.54 749,462.97 6,725.43 285,742.80 141,525.17 128,263.00 37,463.73 6,123.42 85,802.32 58,183.95 2,122,705.90 231,263.38 2,628.00 1,398,879.80 14,445.25 2,610.00 678,014.50 2,327,840.93 1,356,219.10 270,898.42 1,157,544.86 66,688.27 871,836.11 293,346.03 157,098.44 73,159.45 45,157.40 378,692.00 520,094.50 5,190,734.58 1,012,228.13 43,131.95 1,237,329.53 49,629.79 153,092.99 939,712.67 3,435,125.06 (837,460.53) (166,243.88) (408,081,89) (59,962.84) (586, 093.31) (151,820.86) (28,835.44) (35,695.72) (39,033.98) (292,889.68) (461,910.55) (3,068,028.68) (780,964.75) (40,503.95) 161,550.27 (35,184.54) (150,482.99) (261,698.17) (1,107,284.13) 0.00 1,114,223.69 (1,114,223.69) 0.00 1,114,223.69 (1,114,223.69) 0.00 0.00 0.00 $20,722,324.87 $20,108,609.71 $573,015.73 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT, See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakgov.com/fiscal/info pub/monthlvreports.html 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 2 of 2) 8 B-2 Adopted REVENUES: 5-YEAR AVERAGE REVENUE Percentage of Total FY2012 Amended Budget/Alottment $ 20,089,014 FY2012 Planned Use of Fund Balance $ 3,012,900 FY 2012 Amended Budget $ 23,101,914 —MilLy I.. — ant/ r%Cl.ltl®t1U111.U111ri11551Un Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget Revised - Tuesday, November 6, 2012 December ULATIVE $ 347,207 $ 149,312 $ 1,735,663 $ 5,567,990 $ 4,509,065 $ 2,502,280 $ 1,167,090 $ 1,235,921 $ 1,398,320 $ 1,936,483 $ 1,556,098 $ 2,133,058 $24,238,487 1.43% 0.62% 7.16% 22.97% 18.60% 10.32% 4.82% 5.10% 5,77% 7.99% 6.42% 8.80% 100/ $287,767 $123,751 $1,438,528 $4,614,786 $3,737,143 $2,073,906 $967,291 $1,024,339 $1,158,936 $1,604,969 $1,289,704 $1,767,892 $20,089,014 FY 2012 Actuals $184,765 $148,802 $1,521,187 $5,159,496 $3,045,757 $2,412,594 $1,231,026 $1,095,649 $1,525,546 $1,901,966 $1,304,859 $1,247,473 $20,779,121 Average Revenue Over/(Under) ($103,002) $25,051 $82,659 $544,709 ($691,385) $338,689 $263,735 $71,310 $366,609 $296,996 $15,155 ($520,419) $690,107 EXPENSES: 5-YEAR AVERAGE EXPENSE $1,358,250 $1,294,008 $1,584,581 $1,277,151 $1,194,100 $1,641,038 $1,496,298 $1,863,166 $2,418,331 $2,264,730 $2,190,681 $2,300,827 $20,883,160 Percentage of Total 6.50% 6.20% 7.59% 6.12% 5.72% 7.86/ 7.17% 8.92% 11.58% 10.84% 10.49% 11.02% 100% FY2012 Amended Budget/Alottment $ 23,101,914 $1,502,558 $1,431,491 $1,752,936 $1,412,844 $1,320,968 $1,815,392 $1,655,274 $2,061,120 $2,675,269 $2,505,349 $2,423,432 $2,545,281 $23,101,914 FY 2012 Actuals $1,261,533 $1,175,672 $1,396,150 $1,232,647 $1,115,946 $1,638,153 $1,331,323 $1,771,704 $2,496,419 $2,290,593 $2,131,114 $2,267,357 $20,108,610 Average Expenses(Over)/Under $241,025 $255,819 $356,786 $180,197 $205,023 $177,239 $323,951 $289,416 $178,850 $214,756 $292,318 $277,923 $2,993,304 Average Overall Favorability/(Unfavorability) $138,073 $280,870 $439,445 $724,906 ($486,363) $515,928 $587,686 $360,726 $545,459 $511,752 $307,473 ($242,496) $3,683,411 Preliminary FY2012 Year-end Revenues Over/(Under) Expenditures $774,551 8 C-1 (Revised) Oakland County Parks and Recreation Commission Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget ..Adopted Rudvet October .November December January ..February March April May June Ju REVENUES: 5-YEAR AVERAGE REVENUE $ 347,207 $ 149,312 $ 1,735,663 $ 5,567,990 $ 4,509,065$ 2,502,280 $ 1,167,090 $ 1,235,921 $ 1,398,320 $ 1,936,483 $ 1,556,098 $ 2,133,058 $24,238,487 Percentage of Total 1.43% 0.62% 7.16% 22.97% 18.60% 10.32% 4.82% 5.10% 5.77% 7.99% 6.42%. 8.80% 100% FY2012 Amended Budget/Alottment $ 20,089,014 $287,767 $123,751 $1,438,528 $4,614,786 $3,737,143 $2,073,906 $967,291 $1,024,339. $1,158,936 $1,604,969 $1,289,704. $1,767,892 $20,089,014 FY2012 Planned Use of Fund Balance $ 3,012,900 FY 2012 Amended Budget $ 23,101,914 FY 2012 Actuals $184,765 $148,802 $1,521,187 $5,159,496 $3,045,757-. $2,412,594 $1,231,026 $1,095,649 $1,525,546 $1,901,966. $1,304,859 $1,247,473 $20,779,121 Average Revenue Over/(Under) ($303,002) $2S,0S1 $82,659 $S44,709 ($691,385) $338,689 $263,73S $71,310 $366,609 $296,996 $15,155 ($520,419) $690,107 EXPENSES: 5-YEAR AVERAGE EXPENSE $1,358,250 $1,294,008 $1,584,581- $1,277,151 $1,194,100 $1,641,038 $1,496,298 $1,863,166 $2,418,331 $2,264,730 $2,190,681 $2,300,827 $20,883,160 Percentage of Total 6.50% 6.20% 7.59% 6.12% 5.72% 7.86% 7.17% 8.92% 11.58% 10.84% 10.49% 11.02% 100% FY2012 Amended Budget/Alottment $ 23,101,914 $1,502,558 $1,431,491 $1,752,936 $1,412,844 $1,320,968 $1,815,392 $1,655,274. $2,061,120 $2,675,269 $2,505,349. $2,423,432 $2,545,281.. $23,101,914. FY 2012 Actuals $1,261,533 $1,175,672 $1,396,150 $1,232,647 $1,115,946. $1,638,153 $1,331,323 $1,771,704 $2,496,419 $2,290,593 $2,131,114 $2,153,156 $19,994,408.. Average Expenses (Over)/Under $241,025 $25S,819 $356,786 $180,197 $205,023. $177,239 _ $323,951 $289,416 $178,8S0 $214,756 $292,318 $392,125 $3,107,506 Average Overall Favorability/(Unfavorability) $138,023 $280,870 $439,445 $724,906 ($486,363) $515,928 $587,686 $360,726 $545,459 $511,752 $307,473 ($128,294) $3,797,613 Preliminary FY2012 Year-end Revenues Over/(Under) Expenditures $888,752 8 C-1 NOVEMBER 7, 2012 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 9 A PLANNING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Donna Folland, Project Advisor for Planning Jon Noyes, Planning Supervisor Submitted: November 1, 2012 Subject: Request for Permission to Solicit Community and Public Comment on the DRAFT Five -Year Parks and Recreation Master Plan 2013-2017 INTRODUCTION AND HISTORY The Five -Year Parks and Recreation Master Plan 2013-2017 ("Recreation Plan") is now ready for review. A hard copy of the draft Recreation Plan is provided to the Parks Commission with their agenda materials for the November 7 Parks Commission meeting. Staff will provide a brief introduction to the Recreation Plan at this meeting and request permission to commence solicitation of comment from communities, partner agencies, and the public. The Recreation Plan is intended as the guiding document for the decisions made by the Oakland County Parks and Recreation Commission (OCPRC) in the next five years regarding the provision of park land, natural resource areas, and recreation services for the residents of Oakland County. The Recreation Plan is guided by the community's need for park and recreation services as expressed in the 2010 Community Recreation Survey and other needs assessments; is created in coordination with other regional and community planning; and incorporates an understanding of future population growth, population demographics, national recreation trends, and existing regional and local recreational facilities. The Recreation Plan represents the midway point in OCPRC's implementation of the 2008 Strategic Master Plan ("Strategic Plan"). The goals, objectives, and action program in the Recreation Plan provide an update to the goals, tactics and strategies contained in the Strategic Plan. Implementation of the Recreation Plan over the next five years will complete OCPRC's implementation of the Strategic Plan. The Recreation Plan and its approval by the Grants Management Division of the Michigan Department of Natural Resources (MDNR) is necessary for OCPRC to apply for funding from the MDNR Recreation Grants program, specifically the Michigan Natural Resources Trust Fund (MNRTF) and Land and Water Conservation Fund (LWCF). This Recreation Plan is created in accordance with MDNR's Guidelines. Next Steps: ■ Wednesday, November 7 — Presentation of Recreation Plan to Parks Commission; Request for permission to solicit comment from communities, partner agencies and the public; Request for review and comment by Parks Commission members ■ Wednesday, November 14 — Launch of public comment period ■ Wednesday, November 28 — Presentation of model for Dashboard tool for quarterly reporting on Recreation Plan metrics ■ Friday, December 14 — Close of public comment period ■ Wednesday, January 9 — Public Hearing ■ Wednesday, February 6, 2013 — Request for Commission Approval of revised Recreation Plan ■ Friday, March 1, 2013 — Deadline to submit Recreation Plan to MDNR 9 A-1 Page 2 STAFF RECOMMENDATION Staff requests review and comment on the draft Recreation Plan from the Parks Commission. Staff recommends solicitation of comment from communities, partner agencies and the public per MDNR Guidelines. MOTION Move to grant permission to staff to solicit comment on the Five -Year Parks and Recreation Master Plan 2013- 2017 from communities, partner agencies and the public. 9 A-2 Oakland County Parks and Recreation FIVE-YEAR PARKS AND RECREATION MASTER PLAN 2013-2017 REVIEW DRAFT November 1, 2012 Table of Contents I. Community Description 1. Community Description II. Administrative Structure 2. Organizational Structure 3. Budget and Finance III. Recreation Inventory 4. Recreational Resources IV. Resource Inventory 5. Land Acquisition Resources V. Planning and Public Input Process 6. Planning and Public Input VI. Goals and Objectives / Action Program 7. Strategic Action Plan APPENDIX (not included - available online or a bound hard copy can be requested) A. FY2013 Budget B. Park Profiles C. Grant Inventory D. Land Resource Maps E. 2010 Community Needs Survey F. Comment on Draft Recreation Plan G. 2008 Strategic Plan Implementation H. MDNR Compliance Documentation For more information about this document, or to provide comment, please contact Donna Folland, Project Advisor for Planning, at follandd@oal<gov.com. Thank you! 9 A-3 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: November 1, 2012 Subject: Informational Staff Report — Food & Beverage Committee Update INTRODUCTION AND HISTORY Today staff will present an update on the Food & Beverage Committee as it relates to the following items: • Vending Contract • Concession Operations Update • Approved Catering Contracts • Banquet Services & Grill Room Operations Contract QAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative Submitted: November 1, 2012 Subject: Approval of Independence Oaks Residential Lease Agreement INTRODUCTION AND HISTORY In April 2009, The Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. Independence Oaks, a 1,270-acre park, has multiple residential lease properties on site. The house at 9489 Sashabaw Road, adjacent to the Park Office and Maintenance Operations Building, is 1200 square feet and has 3 bedrooms with 1 '/2 baths. It also has a garage and basement and was built in 1974. The house was previously occupied by retired Park Supervisor Ray Delasko. Since his departure the house has been occupied by part time Parks Deputy Pat Ogg. Parks staff, with the help of former Property Management Specialist Mike Hughson, determined a market value for the house and we currently have a full-time employee, Jeremy Brown, interested in renting this property. We are requesting to move forward with a 5-year lease as standard practice for all residential property leases, with the standard terms for ending the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel. This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its business practices and enable staff to operate more efficiently. ATTACHMENTS - Residential Lease — Brown — Independence Oaks - Resolution for Residential Lease — Brown — Independence Oaks STAFF RECOMMENDATION The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for approval. MOTION Move to adopt the resolution approving the Residential Lease - Jeremy and Jenna Brown for the Independence Oaks Residential Property located at 9489 Sashabaw Road, Clarkston Michigan, 48348 for a 5-year term effective January 1, 2013. 9 C-1 RESOLUTION RESIDENTIAL LEASE — BROWN — INDEPENDENCE OAKS WHEREAS, the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS, a 1200-square foot house, identified as 9489 Sashabaw Road, Clarkston Michigan, 48348, is located on the grounds of Independence Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 9489 Sashabaw Road, Clarkston Michigan, 48348 to Jeremy and Jenna Brown for a period commencing January 1, 2013 through December 31, 2017; and WHEREAS, under the terms and conditions of the attached Lease Agreement Jeremy and Jenna Brown will pay rent as follows: January 1, 2013 — December 31, 2013 $770.00 per month January 1, 2014 — December 31, 2014 $785.00 per month January 1, 2015 — December 31, 2015 $816.00 per month January 1, 2016 — December 31, 2016 $832.00 per month January 1, 2017 — December 31, 2017 $848.00 per month each month and pay all utility costs; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Jeremy and Jenna Brown. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Moved by Supported by Date: 9 C-2 RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON. This Lease Agreement ("Lease") is entered into on January 1, 2013, between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Jeremy and Jenna Brown, 270 Rivard Blvd, Waterford, MI 48327 ("Tenant") according to the terms and conditions set forth below. 1. Premises. The Tenant leases from landlord the real property located at 9489 Sashabaw Road, Clarkston, MI 48348 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances furnished by Landlord for Tenant's use. 2. Term. The term of this Lease shall be for five (5) years, beginning on January 1, 2013 and ending on December 31, 2017. Tenant shall receive possession of the Premises upon execution of the Lease. 3. Rent. 3.1 Tenant shall pay Landlord, by check or money order, the following rent on or before the first day of each month during the term of this Lease: January 1, 2013 - December 31, 2013 $770.00 per month January 1, 2014 - December 31, 2014 $785.00 per month January 1, 2015 - December 31, 2015 $816.00 per month January 1, 2016 - December 31, 2016 $832.00 per month January 1, 2017 - December 31, 2017 $848.00 per month 3.2 Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro -rated for such month, if the Lease is executed on another day than the first day of the month. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord's right to collect this additional rent shall be in addition to Landlord's right to take action under other provisions of this Lease for Tenant's default in paying rent. The Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier's check, certified check, or money order. Brown --Residential Lease - 20130101.doc 9 C-3 3.3 The rent payment shall be delivered to Landlord at the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, MI 48328 or another address designated by Landlord in writing. 4. Use of Premises. 4.1. The Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of the Landlord. 4.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1 Create any excessive noise or public nuisance; 4.2.2 Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord's insurance to be cancelled or premiums to increase; 4.2.3 Deface or damage any part of the Premises; 4.2.4 Change the locks or install any additional locks or bolts without Landlord's prior written consent; 4.2.5 Place a waterbed or other heavy article on the Premises without Landlord's prior written consent; 4.2.6 Install any equipment or appliances that, in Landlord's opinion, would cause an unsafe conditions on or around the Premises; 4.2.7 Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to Tenant's neighbors; 4.2.8 Permit any flammable liquids or explosives to be kept on or around the Premises; and 4.2.9 Bring any animals on the Premises without Landlord's prior written consent. 5. Tenant Responsibilities. 5.1 To the extent provided by law, the Tenant shall use his or her best efforts to secure and protect Independence Oaks Park Property and facilities, especially during "Park Closed" hours. This shall include contacting and coordinating with 2 Brown --Residential Lease - 20130101.doc 9 C-4 police, fire, or other agencies as may be required and the preparation of an "Usual Incident Report" as required by Landlord. 5.2 The Tenant shall arrange for emergency repairs and maintenance services for Independence Oaks Park Property and Facilities as needed. 5.3 The Tenant shall make reports to the Park Supervisor or other individual as may be required by the Landlord. 6. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 7. Condition of Premises. Tenant acknowledges that no representations about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease have been made except as state in the Lease. 8. Maintenance Repairs and Damage to Premises. 8.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good condition and shall allow no waste of the Premises or any utilities. Tenant shall be liable for any damage to the Premises or to Landlord's other property that is caused by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay, on Landlord's demand, to replace any broken window glass on the Premises or any lost or broken keys. 8.2. Landlord shall be responsible for snow removal and lawn services for the Premises. 8.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall notify Landlord when there is a need for repairs to the Premises. 8.4. Landlord shall install smoke -detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke -detection device, except when necessary to replace the batteries. 9. Decorations and Alterations to Premises. Other than hanging decorations on the walls with nails or other materials approved by landlord, Tenant shall not alter or decorate the Premises without prior written consent from Landlord. Landlord's consent to a particular decoration or alteration shall not be deemed consent to future decorations or alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive nails into the woodwork, or use any adhesive material on the walls without prior written consent from Landlord. Brown --Residential Lease - 20130101.doc 9 C-5 10. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 11. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises to the extent permitted by law. Tenant shall allow Landlord or Landlord's agents to show the Premises to prospective Tenants at reasonable times during the sixty (60) days before the term of the Lease expires and to prospective purchasers on reasonable notice to Tenant. 12. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's property from the Premises, Landlord may immediately enter and redecorate the Premises without abatement of rent; and these acts shall not affect Tenant's obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 13. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant's personal property against such loss or damage. 14. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord's obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 15. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; and (f) telephones. 16. Termination of Lease. 16.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. rd Brown --Residential Lease - 20130101.doc 9 C-6 16.2. Upon termination of this Lease, Tenant shall surrender possession of the Premises to the Landlord in the condition they were in when they were delivered to Tenant, except for normal wear and tear. Tenant shall also return all keys to the Premises to Landlord. 16.3. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 17. Default of Lease and Landlord's Remedies. 17.1 If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord's expenses for enforcing Landlord's rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord's obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord's remedies and allowed by statute shall be added to the amount of the arrearage. 17.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any other person under Tenant's control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours' notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant's initials: Brown --Residential Lease - 20130101.doc 9 C-7 18. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease for the Premises. Such tenancy shall be on a month -to -month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days' notice to Tenant. 19. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Jeremy Brown 270 Rivard Blvd Waterford, MI 48327 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 20. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 21. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 22. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 23. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. rel Brown --Residential Lease - 20130101.doc 9 C-8 24. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 25. Effective Date. This Lease is effective on the date stated in Section 2. TENANT Date LANDLORD 7 Date Brown --Residential Lease - 20130101.doc To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative Submitted: November 1, 2012 Subject: Approval of Independence Oaks North Residential Lease Agreement INTRODUCTION AND HISTORY In April 2009, the Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. Independence Oaks, a 1,270-acre park, has multiple residential lease properties on site with the recent addition of the Arnold property. The estate house was built in 1941 and was expanded in 1987 to include an in-law suite above the garage. This studio apartment is 560 square feet and includes a 2 car garage. The apartment has not previously been rented by the park system. Parks staff, with the help of former Property Management Specialist Mike Hughson, determined a market value for the apartment and we currently have a part-time employee interested in renting this property. We are requesting to move forward with a 5-year lease as is standard practice for all residential property leases, with the standard terms for ending the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel. This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its business practices and enable staff to operate more efficiently. ATTACHMENTS - Residential Lease — McKinstry — Independence Oaks North - Resolution for Residential Lease — McKinstry — Independence Oaks North STAFF RECOMMENDATION The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for approval. MOTION Move to adopt the resolution approving the Residential Lease Nancy McKinstry and Thomas Williams for the Independence Oaks North Residential Property located at 10275 Sashabaw Road, Clarkston Michigan, 48348 for a 5-year term effective December 1, 2012. 'H RESOLUTION RESIDENTIAL LEASE — MCKINSTRY — INDEPENDENCE OAKS NORTH WHEREAS, the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS, a 560-square foot apartment, identified as 10275 Sashabaw Road, Clarkston Michigan, 48348, is located on the grounds of Independence Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 10275 Sashabaw Road, Clarkston Michigan, 48348 to Nancy McKinstry and Thomas Williams for a period commencing December 1, 2012 through December 31, 2017; and WHEREAS, under the terms and conditions of the attached Lease Agreement Nancy McKinstry and Thomas Williams will pay rent as follows: December 1, 2012 — December 31, 2013 $400.00 per month January 1, 2014 — December 31, 2014 $408.00 per month January 1, 2015 — December 31, 2015 $416.00 per month January 1, 2016 — December 31, 2016 $424.00 per month January 1, 2017 — December 31, 2017 $432.00 per month each month and pay all utility costs; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Nancy McKinstry and Thomas Williams. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Moved by _ Supported by Date: 9 D-2 RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON. This Lease Agreement ("Lease") is entered into on December 1, 2012, between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Nancy McKinstry and Thomas Williams, P.O. Box 242, Lakeville, MI 48366 ("Tenant") according to the terms and conditions set forth below. Premises. The Tenant leases from landlord the 566 square foot In -Law Suite and the 484 square foot garage located at 10275 Sashabaw Road, Clarkston Michigan, 48348 ("Premises"), which is further depicted in Exhibit A, along with any furnishings, fixtures, personal property, and appurtenances furnished by Landlord for Tenant's use. Exhibit A, which is attached to this Lease, is incorporated herein. This Lease does not include access to or use of the remainder of the Estate House located at 10275 Sashabaw Road. 2. Term. The term of this Lease shall be for five (5) years, beginning on December 1, 2012 and ending on December 30, 2017. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. Tenant Monetary Obligations. 3.1. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: December 1, 2012 - December 31, 2013 $400.00 per month January 1, 2014 - December 31, 2014 $408.00 per month January 1, 2015 - December 31, 2015 $416.00 per month January 1, 2016 - December 31, 2016 $424.00 per month January 1, 2017 - December 31, 2017 $432.00 per month 3.2. The rent shall be paid by check or money order made payable to the Landlord and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing. Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North - 2012-12-01 9 D-3 3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro -rated for such month, if the Lease is executed on another day than the first day of the month. 3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord's right to collect this additional rent shall be in addition to Landlord's right to take action under other provisions of this Lease for Tenant's default in paying rent. The Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier's check, certified check, or money order. 3.5. During the term of this Lease, the Tenant shall procure and maintain comprehensive personal liability or tenant's form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). The Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 4. Use of Premises. 4.1. The Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of the Landlord. 4.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1 Create any excessive noise or public nuisance; 4.2.2 Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord's insurance to be cancelled or premiums to increase; 4.2.3 Deface or damage any part of the Premises; 4.2.4 Change the locks or install any additional locks or bolts without Landlord's prior written consent; 4.2.5 Place a waterbed or other heavy article on the Premises without Landlord's prior written consent; 4.2.6 Install any equipment or appliances that, in Landlord's opinion, would cause an unsafe conditions on or around the Premises; 4.2.7 Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to Tenant's neighbors; 4.2.8 Permit any flammable liquids or explosives to be kept on or around the Premises; and 2 Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North — 2012-12-01 9 D-4 4.2.9 Bring any animals on the Premises without Landlord's prior written consent. 4.3 Tenant Duties. 4.3.1 To the extent permitted by law, the Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by the Landlord. 4.3.2 The Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities as needed. 4.3.3 The Tenant shall make reports to the Park Supervisor or other entity as may be required by the Landlord. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 6. Condition of Premises. 6.1. Tenant acknowledges that no representations about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease have been made except as stated in the Lease. 6.2. Tenants shall return the Premises to the Landlord in the same condition as they were upon commencement of this Lease, including cleanliness, normal wear and tear excepted. 7. Maintenance Repairs, and Damage to Premises. 7.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good condition and shall allow no waste of the Premises or any utilities. Tenant shall be liable for any damage to the Premises or to Landlord's other property that is caused by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay, on Landlord's demand, to replace any broken window glass on the Premises or any lost or broken keys. 7.2. Landlord shall be responsible for snow removal and lawn services for the Premises. 7.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall notify Landlord when there is a need for repairs to the Premises. 7.4. Landlord shall install smoke -detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke -detection device, except when necessary to replace the batteries. Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North — 2012-12-01 9 D-5 8. Decorations and Alterations to Premises. Other than hanging decorations on the walls with nails or other materials approved by landlord, Tenant shall not alter or decorate the Premises without prior written consent from Landlord. Landlord's consent to a particular decoration or alteration shall not be deemed consent to future decorations or alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive nails into the woodwork, or use any adhesive material on the walls without prior written consent from Landlord. 9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises to the extent permitted by law. Tenant shall allow Landlord or Landlord's agents to show the Premises to prospective Tenants at reasonable times during the sixty (60) days before the term of the Lease expires and to prospective purchasers on reasonable notice to Tenant. 11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's property from the Premises, Landlord may immediately enter and redecorate the Premises without abatement of rent; and these acts shall not affect Tenant's obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant's personal property against such loss or damage. 13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord's obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cam -lot be restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after- the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; and (h) internet. All accounts for utilities and services shall be in the name of the Tenant. 4 Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North — 2012-12-01 9 D-6 15. Termination of Lease. 15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises to the Landlord in the condition they were in when they were delivered to Tenant, except for normal wear and tear. Upon termination of this Lease, Tenant shall also notify the Landlord of the move -out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the County of Oakland. 16. Default of Lease and Landlord's Remedies. 16.1 If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord's expenses for enforcing Landlord's rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord's obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord's remedies and allowed by statute shall be added to the amount of the arrearage. 16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any other person under Tenant's control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours' notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant's initials: 17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease for the Premises. Such tenancy shall be on a month -to -month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North — 2012-12-01 9 D-7 from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days' notice to Tenant. 18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Nancy McKinstry and Thomas Williams P.O. Box 242 Lakeville, MI 48366 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 19. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 21. BindingEffect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 23. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 24. Effective Date. This Lease is effective on the date stated in Section 2. TENANT LANDLORD Date Date 6 Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North — 2012-12-01 •� Exhibit A I3uildinj4 Sketches; Estate Home la Vaster Suite4. E inlary I&' 10 22' Bed. W Garage eee 21 Bath eatn :n ,am Drning Bed c Family Room Sitting Room F-ly S1, Roam Kitchen :ommenl>: AREA CALCULATIONS SUMMARY Code Description Net Si- Net Totals GLAl First Floor 2091A First Floor 79010 Second Floor 930.0 Second Floor 566.0 First Floor 72,0 4349.0 GAR Garage 484.0 484,0 P/P Porch 169.0 168.0 Net LIVABLE Area (rounded) I 4349 M LIVING AREA BREAKDOWN Breakdown Subtotals First Floor i8.0 90.0 1620,0 2,0 x le.0 36,0 9.0 x 18.0 162A 7.0 x 39.0 273.0 0.5 x 13.0 x 3.1 199 9,0 x 22.0 I 199:0 0.5 x 18.0 x 9.0 36,0 18.9 13.0 246,2 16.0 x 18.0 288.0 0.5 x 4.0 x 0.9 1.9 Second Floor 0.5 x 18.0 x 4.0 36,0 9.0 x 22.0 198,0 15.0 x 18.8 282,6 0.5 x 4.0 0.8 1,7 1.6.0 x 19.0 ! 288.0 0.5 x 15,0 x 3.2 23.7 22.0 x 22,0 484.0 2A x 20.0 j 40,0 2.0 21A 42.0 First Floor 6.0 x 12.0 72.0 20ltems (rounded) 4349 7 Residential Lease - McKinstry - Independence Oaks - 20121201.doc - North - 2012-12-01 9 D-9 coil OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA NOVEMBER 7, 2012 GENDA ITEM NO. INTERNAL SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative Submitted: November 1, 2012 Subject: Approval of 2013-2015 Contract for Sheriff Law Enforcement Services INTRODUCTION AND HISTORY The Oakland County Parks and Recreation Park System has historically contracted for law enforcement patrol services with the Oakland County Sheriff's Office. The purpose of the contract is to provide our visitors with a safe and enjoyable experience with trained professional law enforcement personnel providing the patrol duties within the parks. The contract is for a 3-year time period beginning January 1, 2013 and ending on December 31, 2015. The rate schedule is below. These rates are consistent with the rates as established by the Oakland County Board of Commissioners for the local units of government. Both Corporation Counsel and Management & Budget have reviewed the attached contract and rates. Rates for Services in Calendar Year 2013 2014 2015 Monthly Rate for 1 Sergeant and 2 Deputy I's $31,552 $31,832 $32,116 Hourly Rate for each PTNE Deputy II $18.29 $18.47 $18.66 Hourly Rate for each PINE Deputy 1 $15.99 $16.15 $16.31 Hourly Rate for each PINE Mounted Deputy $15.99 $16.15 $16.31 Hourly Overtime Rate(s) Sergeant $77.22 $77.99 $78.77 Deputy 1 $58.86 $59.45 $60.04 PTNE Deputy II $27.44 $27.71 $27.99 PTNE Deputy I $23.99 $24.22 $24.47 Mounted Deputy $23.99 $24.22 $24.47 ATTACHMENTS - Oakland County Parks and Recreation Commission Contract for Sheriff Law Enforcement Services 2013-2015 STAFF RECOMMENDATION The staff recommends approving the attached contract with the Oakland County Sheriffs Office for Law Enforcement Services with the Parks & Recreation Commission for 2013-2015 at the rates provided in the attached contract. MOTION Move to approve the contract with the Oakland County Sheriffs Office for Law Enforcement Services with the Parks & Recreation Commission for 2013-2015 at the rates provided in the attached contract. 9 E-1 Contract Par1KJ3 p.-013. 0(; OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES 2013-2015 This OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES (hereafter the "CONTRACT") is made and entered into between the Oakland County Sheriff (hereafter the "SHERIFF") and the Oakland County Parks and Recreation Commission (hereafter the "COMMISSION"). 1. The Sheriff agrees to provide professional Law Enforcement Services in those County - owned parks under the control and supervision of COMMISSION. Law Enforcement Services, for all purposes under this CONTRACT, shall mean the enforcement of state statutes, County ordinances, and valid COMMISSION rules for the protection of persons and property, including the writing of tickets. To perform all of the Law Enforcement Services contemplated under this CONTRACT, the SHERIFF agrees to assign SHERIFF's Deputies in the Numbers and Ranks described below and supply all necessary equipment, communication devices, and other tools and supplies required by any SHERIFF's Deputy in order to perform such Law Enforcement Services. 2. The COMMISSION agrees to reimburse and pay the SHERIFF (via journal entry or check payable to: "County of Oakland") for the Law Enforcement Services of the One (1) Sergeant and Two (2) Deputy I's at the applicable Monthly Rate, shown in the Table below, for each month or pro- rated portion of any month provided under this CONTRACT. For the each of the thirty-one (31) Park Deputy's and each of the twenty-eight (28) Mounted Deputy's Law Enforcement Services, the COMMISSION agrees to reimburse and pay the SHERIFF, as above, for each Hour of each Park Deputy's and Mounted Deputy's Law Enforcement Services provided under this CONTRACT at the Hourly Rates shown below. For any Sheriffs Deputy Law Enforcement Services beyond the normal work day or work week, where any such Services were provided or paid for by the SHERIFF on an overtime basis, the COMMISSION agrees to pay the SHERIFF, as above, at the applicable hourly Overtime Rate(s) for each Rank(s) shown below. Rates for Services in Calendar Year 2013 2014 2015 Monthly Rate for 1 Sergeant and 2 Deputy I's $31,552 $31,832 $32,116 Hourly Rate for each PTNE Deputy II $18.29 $18.47 $18.66 Hourly Rate for each PTNE Deputy 1 $15.99 $16.15 $16.31 Hourly Rate for each PTNE Mounted Deputy $15.99 $16.15 $16.31 Hourly Overtime Rate(s) Sergeant $77.22 $77.99 $78.77 Deputy 1 $58.86 $59.45 $60.04 PTNE Deputy II $27.44 $27.71 $27.99 OAKLAND f,C)tlNTY PARKS AND RFGR . /3Jiotq coi};'irvirs ioi\j t:ONTRAC ' FOR' SHE'RIF F LAW EN FORG ENIENT S ERVIC E,"A 2013-2015 Pace: - 1 of 3 9 E-2 PTNE Deputy 1 $23.99 $24.22 $24.47 Mounted Deputy $23.99 $24.22 $24.47 3. The assignment of any and all Deputies, the hours of work, the control and supervision of all the Deputies, the standards of performance, the discipline of any and all Deputies, and all other matters incident to the performance of any Law Enforcement Services by any SHERIFF's Deputy in any County park under this CONTRACT shall, at all times, remain with the SHERIFF. The standards of performance of Deputies assigned to County parks, however, shall not be lower than that furnished other jurisdictions in Oakland County. 4. Any Law Enforcement Services beyond the scope of this CONTRACT may be made available upon request to the SHERIFF. Any additional Law Enforcement Services are to be paid at the Overtime Rates shown above or, if performed by a Park Deputy on a non -overtime basis, then at the Regular Hourly Rate shown above. 5. If, for any reason, the COMMISSION determines that the above Number of SHERIFF's Deputy Law Enforcement Services are not required for any particular scheduled shift or day, it shall communicate its request for a reduction in services to the SHERIFF who shall adjust Deputy schedules accordingly. The COMMISSION shall, nevertheless, be liable to reimburse the Countyfor any costs incurred by County in paying any Deputy any minimum call -in time or overtime hour(s) guaranteed under any applicable union or employment contract as a result of any such schedule change. 6. Either Party can cancel this CONTRACT by delivering written notice to the other party fifteen (15) days prior to the proposed cancellation date contained in this notice. 7. This CONTRACT will be effective January 1, 2013, and shall remain effective continuously until it terminates on December 31, 2015. This CONTRACT shall supercede any and all prior understandings or contracts between the Parties for any SHERIFF's Deputy Law Enforcement Services. This CONTRACT encompasses the entire and complete agreement between the Parties for any SHERIFF's Deputy Law Enforcement Services. 8. The SHERIFF reserves to himself all rights and obligations relating to the provision of any and all police and/or governmental Law Enforcement Services. This CONTRACT does not, and is not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either the SHERIFF or the COMMISSION. 9. For and in consideration of the mutual promises, acknowledgments, representations, and agreements set forth in this CONTRACT, and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the COMMISSION and the SHERIFF hereby agree and promise to be bound by the terms and provisions of this CONTRACT. OAKLAND COUNTY PARKS AND RECREATION ION C:CJN1MI3."sION C;CJN1"RAC=T FOR SHERIFF F LAW t=NFO C Ei' ENT SERVICES 20-13-2015 Fade - 2 of 3 9 E-3 OCSD Contract Par6 Dop2011doc :, IN WITNESS WHEREOF, Gerald Fisher, Chairperson, OAKLAND COUNTY PARKS AND RECREATION COMMISSION, hereby acknowledges that he has been authorized by a resolution of the COUNTY Commissioners to execute this Contract on behalf of the OAKLAND COUNTY PARKS AND RECREATION COMMISSION and hereby accepts and binds OAKLAND COUNTY PARKS AND RECREATION COMMISSION to the terms and conditions of this CONTRACT on this day of , 2012. WITNESS: OAKLAND COUNTY PARKS AND RECREATION COMMISSION Gerald Fisher, Chairperson, Oakland County Parks and Recreation Commission IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the Oakland County Sheriff, a Michigan Constitutional Officer, hereby accepts and binds the Office of the Oakland County Sheriff to the terms and conditions of this CONTRACT on this day of 2012. WITNESS: la SHERIFF, COUNTY OF OAKLAND, a Michigan Constitutional Officer in MICHAEL J. BOUCHARD, Sheriff, County of Oakland O616i1,..AND COUNTY PARKS AND RECREATION CC)M11MISSION CONTRACT FOR SHERIFF LAW E=NFOR(,L'iAJIENf',r-f1V1(;ES 2013-2015 Page -3of3 9 E-4 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jon Noyes, Supervisor of Parks & Recreation Planning Submitted: November 1, 2012 Subject: Update on Michigan Department of Natural Resources Potential Partnerships INTRODUCTION AND HISTORY As a follow up to the discussion with the Michigan Department of Natural Resources at the April 4, 2012, OCPR Commission meeting, staff will be updating the Commission on several potential partnership opportunities in the form of a brief Power Point presentation. 9 F-1 Lakr Rd W ps.' qn Lak. Rd E payso- Lakr R❑ Da'•,:o� Lake Fox CO'�! 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FjyitG .. ,r •/ QAKLANDCOUNTYPMKS Find us onfacebook.com/ocparks OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA INTRODUCTION AND HISTORY As noted in the minutes from the October 3`d Commission meeting, the following is a revised scope for the "Service Portfolio Project" being implemented with a soon -to -be -established blanket contractor for professional planning services. Since the October meeting, and at the request of the Commission to consider a "market analysis" component to the Service Portfolio Project, staff has updated the scope to include a "Service Assessment" to help define Oakland County Parks and Recreation Commission's role in the market by service or service category. Staff is continuing to work with Purchasing to establish this blanket contract for professional planning services. As soon as a contract is established and initial planning and kick-off conversations can be held with the consultant, staff will update the Commission with a timeline and action plan for the implementation of this project. STAFF RECOMMENDATION The staff recommends that the Commission approve the scope of work for the Service Portfolio Project. MOTION Move to approve the scope of work for the Service Portfolio Project. 9 G-1 Service Portfolio Project Scope With blanket contractor for Professional Planning Services Summary The "Service Portfolio Project" contains the following three main areas of focus: Service Inventory & Assessment Intensive Review of OCPR Services and Facilities. This assessment utilizes the McMillan Service Assessment Matrix process to determine market position and provide recommended provisions strategies such as enhancement or reduction of service, collaboration and advancing or affirming market position. This assessment will provide a nexus relative to which services are central to OCPR's purpose and place in the market. The process will include analyzing each of our services relevant to: our mission and goals, market position in the community, and other service providers in the area including their quality, quantity and economic viability. The assessment includes a market analysis and evaluation of industry trends, as well as the identification of alternative provision strategies. This is the first phase of the development of OCPR's Service Portfolio. Cost Recovery Targets This component utilizes the Pyramid Methodology to evaluate current and expected cost recovery philosophies and expectations and develops consensus on intended goals. This evaluation will lead to the development of cost recovery targets for each service provided by OCPR as determined through a facilitated, stakeholder -focused process involving staff, the Commission and the public. The deliverable will be a well -crafted philosophy for cost recovery and subsidy allocation that will lay the foundation for strong, sustainable financial management decisions. This philosophy will play a critical role in the development of business plans with clearly defined goals and targets for OCPR facilities. The model will be guided by and created through a public involvement process, establishing buy -in, educating and generating interest by allowing OCPR to be transparent and credible in the allocation of subsidy. Implementation Recommendations Working with staff and the Commission, the consultant will provide a draft cost recovery policy and resource allocation philosophy to guide future decisions in conjunction with the service assessment and newly defined cost recovery goals. The consultant will also review and make recommendations to update the Commission's existing Pricing Policy to reflect the new cost recovery goals and make recommendations for marketing and adaptive strategies to meet those goals. Scope of Work (revised) • Finalize inventory of services and service categories (already begun by staff) and definitions of terms Refine process for service assessment* and cost recovery determination for individual services and service categories Introduce process to OCPR Commission • Introduce process to OCPR staff • Conduct meetings with staff and Commission to utilize the Public Sector (McMillan) Service Assessment matrix to assess each service provided by OCPRC * • Conduct facilitated public meetings to sort service categories into various levels based on the beneficiary of each category and OCPR's mission, goals and obj ectives • Conduct meetings with staff to determine cost recovery target ranges, pricing strategies and determine implementation steps • Create Service Portfolio with recommended cost recovery and pricing goals by category of service • Make Policy recommendations • Present final documents to OCPR Commission *New scope items 9 G-3 OCPR Planning Process Methodnlo2,%-: System -wide service assessment performed for the first time as part of the current Service Portfolio Project. Staff recommends completing this system -wide analysis on a five- year cycle to coincide with development of the Five -Year Parks and Recreation Master Plan. A review of cost recovery goals and associated pricing strategies will take place annually as part of the budgeting process. In some cases, more detailed facility -specific market analyses Service �i Assessment 10-Y' gar I, & Cost Strate!gici Recovery PIa 11Model i may be performed over the next Mainten- five years as part of the business ance and planning or design process. Operating These analyses will build on the Budge foundation of the system -wide market analysis. Facility Business Plans 5-Year Recreation Plan Level 1: County -Wide Level 2: Park Level 3: Facility Level 4: Budgeted - J Projects Project or lantt t $100K+ Recreational Capital ah over Experience p mprov I undih ud et ments roposals', Budget g 10/2012 Addison Oaks 14,963 14,717 -1.6% 14,963 14,717 -1.6% Banquet Facilities 2,765 2,419 -12.5% 2,765 2,419 -12.5% Campers 7,882 7,642 -3.0% 7,882 7,642 -3.0% Day Use 4,316 4,656 7.9% 4,316 4,656 7.9% Special Events 0 0 N/A 0 0 N/A Catalpa Oaks 4,124 4,792 16.2% 4,124 4,792° 16.2% Day Use 4,124 4,792 16.2% 4,124 4,792 16.2% Special Events 0 0 N/A 0 0 N/A Glen Oaks 4,154 3,726 -10.3% 4,154 4,839 16.5% Banquet Facilities 2,431 2,268 -6.7% 2,431 2,268 -6.7% Golf (18 Hole Equivalents) 1,723 1,458 -15.4% 1,723 1,458 -15.4% Grill Room ("Not Included in Totals) 4,351 1,113 -74.4% 4,351 1,113 -74.4% Special Events 0 0 N/A 0 0 N/A Groveland Oaks 0 0 N/A 0 0 N/A Campers 0 0 N/A 0 0 N/A Day Use 0 0 N/A 0 0 N/A Special Events 0 0 N/A 0 0 N/A Highland Oaks 1,030 1,114 8.2% 1,030 1,114 8.2% Day Use 1,030 1,114 8.2% 1,030 1,114 8.2% Special Events 0 0 N/A 0 0 N/A Independence Oaks 17,819 20,503 15.1% 17,819 20,503 15.1% Campers 0 240 N/A 0 240 N/A Day Use 17,819 19,488 9.4% 17,819 19,488 9.4% Special Events 0 775 N/A 0 775 N/A Lyon Oaks 16,208 16,622 2.6% 16,208 16,622 2.6% Banquet Facilities (Excludes Grill Room) 1,043 2,039 95.5% 1,043 2,039 95.5% Day Use 6,231 6,782 8.8% 6,231 6,782 8.8% Dog Park 5,621 5,333 -5.1% 5,621 5,333 -5.1% Driving Range 905 607 -32.9% 905 607 -32.9% Golf (18 Hole Equivalents) 2,408 1,661 -31.0% 2,408 1,661 -31.0% Grill Room (Not included in totals) 2,011 1,339 -33.4% 2,011 1,339 -33.4% Trails 0 693 N/A 0 693 N/A Special Events 0 200 N/A 0 200 N/A Orion Oaks 21,626 27,332 26.4% 21,626 27,332 26.4% Day Use 8,564 11,634 N/A 8,564 11,634 35.8% Dog Park 13,062 14,548 11.4% 13,062 14,548 11.4% Special Events 0 1,150 N/A 0 1,150 N/A Red Oaks 2,663 5,579 109.5% 2,663 5,579 109.5% Day Use 0 243 N/A 0 243 N/A Dog Park 1,869 3,818 104.3% 1,869 3,818 104.3% Golf (18 Hole Equivalents) 794 603 -24.1% 794 603 -24.1% Nature Center 0 915 N/A 0 915 N/A Special Events 0 0 N/A 0 0 N/A Trails 0 7,360 N/A 0 7,360 N/A Waterpark 0 0 N/A 0 0 N/A Rose Oaks 1,538 1,768 15.0% 1,538 1,768 15.0% Day Use 1,538 1,768 15.0% 1,538 1,768 15.0% 10 A-1 Special Events 0 0 N/A 0 0 N/A Springfield: Oaks 5,980 3,989 -33.3% 5,980 ` 3,989 -33.3% Banquet Facilities (Includes AC) 4,269 2,195 -48.6% 4,269 2,195 -48.6% Day Use 438 420 -4.1% 438 420 -4.1% Golf (18 Hole Equivalents) 1,273 1,374 7.9% 1,273 1,374 7.9% Grill Room (** Not Included in totals) 603 650 7.8% 603 650 7.8% Special Events 0 0 N/A 0 0 N/A Waterford Oaks 2,293 4,584 99.9% 2,293 4,584 99.9% Banquet Facilities (Includes AC & LL) 1,265 1,709 35.1% 1,265 1,709 35.1% BMX 100 96 -4.0% 100 96 -4.0% County Market 0 19,679 N/A 0 19,679 N/A Day Use 928 2,779 199.5% 928 2,779 199.5% Waterpark 0 0 N/A 0 0 N/A Special Events 0 0 N/A 0 0 N/A White lake 2,504 2,100 -16.1% 2,504 2,100 -16.1% Banquet Facilities 788 832 5.6% 788 832 5.6% Golf (18 Hole Equivalents) 1,716 1,268 -26.1% 1,716 1,268 -26.1% Grill Room (** Not Included in totals) 626 647 3.4% 626 647 3.4% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 5,087 4,031 -20.8% 5087 4,031 -20.8% Bleachers 400 780 95.0% 400 780 95.0% Bus 1,437 1,371 -4.6% 1,437 1,371 -4.6% Climbing Tower 713 640 -10.2% 713 640 -10.2% Inflatables 2,537 1,230 -51.5% 2,537 1,230 -51.5% Show Mobile 0 10 N/A 0 10 N/A Recreation Progams and Services 4,059 4,507 110% 4,059 4,507 11.0% Greenhouse Programs 297 395 33.0% 297 395 33.0% Miscellaneous 567 82 -85.5% 567 82 -85.5% OC Express 0 216 N/A 0 216 N/A Nature Interpretive/Outreach Visits 2,666 787 -70.5% 2,666 787 -70.5% Special Events 0 21625 N/A 0 2,625 N/A Adaptive- Senior Events 529 402 -24.0% 529 402 -24.0% Banquet Facilities 12,561 11,462 -8.7% 12,561 11,462 -8.7% _ = w Campers 7,882 7,882 0.0% 7,882 7,882 0.0% ounty oaf ICe � 0 � 1,67� 1 t��R� � � 1 1�,6��- I _ Day Use 44,988 53,676 19.3% 44,988 53,676 19.3% Range 9105A -32.9% 905 607y -3p2.9% ,D.riving Golf �_ C607�1 " �,914 6364 �9 �%4 �,�14u " ���3 i ;j ` - l� 4 a Mobile Recreation ~ 5,087 4,031 -20.8% 5,087 4,031< -20.8% Nature_inier�tCel�ve Seru�ces.F.-_-f 2,66fi�- Recreation Programs &'Services 1,393 1095 -21.4% 1,393 1,095 -21.4% Trails 0 8,053 N/A 0 8,053; N/A �Vliaterp�rk _ _ - - GRANiOTIS ,t,..tt-oa,oas 14a,o56 3s All 71 *Note:Numbers at Catalpa still low due to construction. *Note: Numbers at Red Oaks are extremely high due to the addition of the Red Oaks Nature Center. 10 A-2 Addison Oaks 16,486 18,561 12.6% 130,856 164,255 25.5% Banquet Facilities 2,787 2,449 -12.1% 29,911 28,440 -4.9% Campers 8,792 7,504 -14.6% 58,305 57,722 -1.0% Day Use 4,907 8,608 75.4% 42,640 75,097 76.1% Special Events 0 0 N/A 0 2,996 N/A Catalpa Oaks 4,656 6,292 35.1% 69,677 56,930 -18.3% Day Use 4,656 6,292 35.1% 69,677 49,930 -28.3% Special Events 0 0 N/A 0 7,000 N/A Glen Oaks 5,130 6,170 20.3% 60,578 62,746 3.6% Banquet Facilities 2,321 2,866 23.5% 34,830 33,824 -2.9% Golf (18 Hole Equivalents) 2,809 3,304 17.6% 25,748 28,922 12.3% Grill Room ("Not Included in Totals) 1,892 2,121 12.1% 21,593 28,371 31.4% Special Events 0 0 N/A 0 0 N/A Groveland Oaks 23,640 15,439 -34.7% 152,025 144,495 -5.0% Campers 21,103 12,614 -40.2% 112,359 101,267 -9.9% Day Use 2,537 2,825 11.4% 39,666 38,424 -3.1% Special Events 0 0 N/A 0 4,804 N/A Highland Oaks 1,018 1,290 26.7% 12,930 16,768 29.7% Day Use 1,018 1,290 26.7% 12,930 16,768 29.7% Special Events 0 0 N/A 0 0 N/A Independence Oaks 24,426 30,775 26.0% 239,621 246,846 3.0% Campers 234 213 -9.0% 6,392 4,502 -29.6% Day Use 24,192 30,562 26.3% 233,229 239,944 2.9% Special Events 0 0 N/A 0 2,400 N/A Lyon Oaks 18,660 22,059 18.2% 154,657 172,943 11.8% Banquet Facilities (Excludes Grill Room) 1,753 1,423 -18.8% 17,313 14,361 -17.1% Day Use 6,111 8,180 33.9% 37,270 45,358 21.7% Dog Park 6,480 7,780 20.1% 64,729 69,330 7.1% Driving Range 1,343 1,523 13.4% 10,558 12,185 15.4% Golf (18 Hole Equivalents) 2,973 3,153 6.1% 24,749 27,740 12.1% Grill Room (Not included in totals) 2,992 3,164 5.7% 21,231 27,216 28.2% Special Events 0 0 N/A 0 2,375 N/A Orion Oaks 31,515 37,337 18.5% 236,704 301,425 27.3% Day Use 13,153 13,629 3.6% 90,245 127,648 41.4% Dog Park 18,362 23,708 29.1% 146,459 173,326 18.3% Special Events 0 0 N/A 0 451 N/A Red Oaks 11,146 15,492 39.0% 168,470 171,643 1.9% Day Use 0 232 N/A 0 2,728 N/A Dog Park 5,077 6,207 22.3% 30,286 37,116 22.6% Golf (18 Hole Equivalents) 939 1,131 20.4% 9,127 9,614 5.3% Special Events 0 1,211 N/A 0 1,452 N/A Waterpark 5,130 6,711 30.8% 128,434 119,804 -6.7% Rose Oaks 1,141 1,425 24.9% 12,680 17,224 35.8% Day Use 1,141 1,425 24.9% 12,680 17,224 35.8% Special Events 0 0 N/A 0 0 N/A 10 A-3 • r r I J r / r I r r J / r r Springfield Oaks 6,757 13,537 100.3% 138,631 160,216 15.6% Banquet Facilities (Includes AC) 746 665 -10.9% 13,135 20,838 58.6% Day Use 3,550 3,052 -14.0% 8,333 7,649 -8.2% Golf (18 Hole Equivalents) 2,461 3,280 33.3% 22,163 23,189 4.6% Grill Room (** Not Included in totals) 1,519 5,980 293.7% 16,676 15,397 -7.7% Special Events 0 6,540 N/A 95,000 108,540 14.3% Waterford Oaks 6,568 37,873 476.6% 114,635 176,142 53.7% Banquet Facilities (Includes AC & LL) 900 1,483 64.8% 10,132 14,777 45.8% BMX 800 855 6.9% 8,998 4,027 -55.2% County Market 0 27,270 N/A 0 147,230 N/A Day Use 825 2,400 190.9% 8,718 9,732 11.6% Waterpark 4,043 5,498 36.0% 86,787 91,019 4.9% Special Events 0 367 N/A 0 687 N/A White Lake 5,135 4,168 -18.8% 38,916 38,876 -0.1% Banquet Facilities 1,069 1,115 4.3% 12,026 12,768 6.2% Golf (18 Hole Equivalents) 2,698 3,053 13.2% 22,813 26,108 14.4% Grill Room (** Not Included in totals) 1,368 2,292 67.5% 12,573 17,123 36.2% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 15,339 22,516 46.8% 138,445 156,011 12.7% Bleachers 3,000 4,530 51.0% 11,402 10,740 -5.8% Bus 405 681 68.1% 14,377 19,727 37.2% Climbing Tower 2,527 4,133 63.6% 16,687 16,239 -2.7% Inflatables 9,392 13,146 40.0% 95,735 109,097 14.0% Show Mobile 15 26 73.3% 244 208 -14.8% Recreation Programs and Services 1,343 8,914 563.7% 30,895 59,103 91.3% Greenhouse Programs 0 187 N/A 0 2,626 N/A Miscellaneous 0 0 N/A 1,075 3,302 207.2% OC Express 0 0 N/A 0 1,817 N/A Nature Interpretive/Outreach Visits 1,291 1,675 29.7% 21,735 19,558 -10.0% Special Events 0 7,000 N/A 0 26,413 N/A Adaptive- Senior Events 52 52 0.0% 7,430 5,614 -24.4% Banquet Facilities 9,576 10,001 4.4% 117,347 125,008 6.5% BMX 800 855 6.9% 8,998 4,027 -55.2% Campers: 30,129 20,331 -32.5% I 177,056 163,491 -7.7% County Market 0 27,270 N/A 0 147,230 N/A Day Use 62,090 78,495 26.4% 555,388 630,502 13.5% ; Dog Park 29,919 37,695 26.0% 241,474 279,772 15.9% Driving Range 1,343 1,523 13.4% 11,583 13,779 19.0% Golf 11,880 13,921 17.2% 105,223 116,502 10.7% Mobile Recreation 15,339 22,516 46.8% 138,445 156,011 12.7% Nature Interpretive Services 1,291 1,675 29.7% 21,735 19,558 -10.0% Recreation Programs & Services 52 239 359.6% 9,160 13,794 50.6% Special Events (Totals from Rec Programs) 0 7,000 N/A 0 26,413 N/A Waterpark 9,173 12,209 33.1% 215,221 210,823 ;-2.0% GRAND TOTALS 171,592 233,730 36.2% 1,532,448 1,808,463 18.0% *The Waterparks were only open Sept. 1-3. Sept. 3 (Labor Day) was the last day the waterpark was open *please note the 7,000 for special events total is from the Brooksie Way Expo and Marathon. *Added the County Market numbers from May through September. 10 A-4 o7 R I V Z I P OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA NOVEMBER 7, 2012 AGENDA ITEM No. 1 RECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Submitted: November 1, 2012 Subject: Update on Red Oaks Nature Center INTRODUCTION AND HISTORY Terri Fields, Chief of Recreation Programs and Services, and Sue Wells, Manager of Parks & Recreation Services, will be prepared to provide a verbal update on the transition of Red Oaks Nature Center operations. They will provide information on training, status of the new and existing volunteers and program updates. imm EXECUTIVE OFFICER'S REPORT for 11/07/12 ITEM #10C 1. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 2. Activity Reports: The Activity Reports for October 2012 will be emailed to the Commission before the Commission meeting on Wednesday November 7, 2012, and also distributed at the Commission meeting. 3. Communications & Marketing: Listed below is an update from Desiree Stanfield, Supervisor of Communications & Marketing. -Facilitated a photo shoot by Blue Cross Blue Shield at Addison Oaks; generated $750 for the park. -Starting review/assessment of 2012 marketing efforts; meeting with staff for 2013 marketing and advertising efforts. -Provided advertising and promotional support to the effort to lease the indoor garden plots at Waterford Oaks Greenhouse -Promoted the Oakland County Market and the October 27 Fall Family Festival via advertising in The Oakland Press -Partnered with the Oakland County Historical Commission and Farmington Historical Commission to create a flyer and booklet design for the "Oakland County Rode the Rails" program -Developed nature center ad for Metro Parent Magazine -Developed a new nature education brochure, new Red Oaks County Park site map and revised trails brochure for Red Oaks Nature Center -Created Wint Nature Center ad for Girl Scouts Connect Magazine; 5,000 publications distributed in Genesee, Livingston, Macomb, Monroe, Oakland, St. Clair, Sanilac and Wayne counties -Created new birding brochure/checklist to accompany the nature-themed traveling displays featuring a birding theme -Prepared an adaptive recreation ad for the City of Novi program booklet/newsletter •Podcast views for the last 12 months are as follows: 416 Greenhouse/Ernst Barn 318 Bird Count 278 Parks Volunteer Story 274 Golf 274 Farmers Market 270 Fire & Ice 2012 259 Fall Camping 2011 252 Waterparks 177 Winter Activities 145 Fair 133 Natural Resources 84 Fall Camping 2012 -Jonathan Schechter, trails writer for The Oakland Press, took pictures of a prescribed burn at Independence Oaks, and one of his images will appear in the 2013 Wildland Firefighter's Calendar for the month of March. 10 C-1 EXECUTIVE OFFICER'S REPORT for 11/07/12 ITEM # 10 C 4. Employee Recognition Luncheon Reminder: OCPR Commission members are invited to attend the 2012 Parks and Recreation Employee Recognition Luncheon scheduled for Thursday, November 8, 2012, from 12:00-2:00 p.m. at the Waterford Oaks Activity Center. Please submit your RSVP and $10 to Megan Craft at 248.858.4602 if you plan to attend. 5. Update on Catalpa Oaks Construction Project: Efforts are being made to conclude the construction of the Phase I Development Project before the end of the year; however, we are currently waiting for DTE to install electric to the facility. Consumers Gas lines have been installed and the contactor is making the necessary connections for the testing of building systems once DTE has installed the electrical. 6. Letter to MDNR Chief, Ron Olson: Attached is a copy of a letter we sent to the MDNR Chief, Ron Olson, regarding future potential partnership opportunities between the MDNR and Oakland County Parks and Recreation. 7. Additional Information on Yurts: At the Commission meeting of October 3, 2012, there were requests for additional information on the Yurts the Commission approved for purchase. In case anyone had difficulty opening up the attachments to the email that was sent on October 9, we are also providing it along with this report. Please advise if you need any additional information on the Yurts. MRPA Award: Brittany Bird, Natural Resources Planner, will be receiving an award from the MRPA at the February 2013 Annual Conference. The title of the award she will receive is Park Resources Leadership Award 2012 Catalpa Oaks Maintenance Management Plan: Included with this report is a detailed report from Sue Wells and Larry Gee on the Catalpa Oaks Maintenance Management Plan. 10. New Showmobile (Portable Stage): The new Showmobile (portable stage) recently purchased by the OCPR Commission will be on display in the Waterford Oaks parking lot prior to the November 7, 2012, OCPR Commission meeting. 11. Interpreters Grant: The Huron Clinton Metropolitan Authority (HCMA) received a National Association of Interpreters Grant for certifying trail interpreters and has offered two complementary registrations for the National Certification of Trail Interpreters. The two registrations that will be used will be two part-time seasonal nature staff members. The staff will be trained to lead trail interpretations. 12. Senior Summit: On October 241h OCPR hosted the Oakland County Health Department/Oakland County Senior Advocates Summit at the Waterford Oaks Activity Center. Over 70 Senior Advocates were in attendance addressing the projected increased population of seniors and the general needs of seniors. Staff presented the 10 C-2 EXECUTIVE OFFICER'S REPORT for 11/07/12 ITEM #10C recreational opportunities available through the Oakland County Parks System. In addition we have attached two documents we obtained from this meeting. 13. OCPR/HCMA 2012 Sales Summary: Attached is an email from Brian Menghini which provides information on the sales analysis for 2010, 2011, and 2012 for the OCPR/HCMA Joint Permit Sales. 14. Managed Deer Hunt Article: Attached is an article that appeared in The Oakland Press on the Managed Deer Hunt at Addison Oaks and Independence Oaks. The hunts are filled for this year but staff has been collecting contact information for those that have called the office in order to place them on the list for 2013. 15. Photographs of Prescribed Burns at Independence Oaks: We have been informed by photographer Jonathan Schechter that one of the photographs that he took while at the Independence Oaks prescribed fire in March of 2013 will be appearing in the 2013 Wildland Firefighter's Calendar. Jonathan has indicated that when he receives copies he will provide our office with a copy of the calendar. 16. Governor Snyder's Blue Ribbon Panel: Governor Snyder created a Michigan Blue Ribbon Panel on State Parks and Outdoor Recreation. The Governor charged this Panel with: • Identifying the role of state parks and importance of outdoor recreation areas • Providing a vision for the future of state parks • Recommending a strategy for the expansion and proper allocation of expected resources in order to meet the new vision of state parks • Proposing a vision and a strategy for future consideration aimed at creating stronger linkages between the state parks system and county and local parks to maximize use and cost efficiencies The Panel submitted its final report and recommendations to Governor Snyder on September 23, 2012. You can view the Blue Ribbon Panel Report by going to the link below: https:/lianus.12scinc.com/parkandrecpanel/Parks%20Panel%2OFinal%2010-4-12.pdf Some of the suggestions for the five-year plans listed in the report have already been included in our plan being presented to the Commission. 17. Property Management Specialist: Eleanor Sullivan, the part time Property Management Specialist, has resigned her position at Oakland County, accepting another full time position. We will work with Facilities Maintenance & Operations to obtain a replacement to assist OCPR in property matters. 10 C-3 EXECUTIVE OFFICER'S REPORT for 11/07/12 ITEM #10C 18. Gas & Oil Rights: Representatives of Oakland County Facilities Maintenance, Aviation and Parks and Recreation are working on the RFP to lease the oil and gas rights to exploration companies. Based upon prospective sites the next phase would involve actual drilling within the County Parks, Airports and General Fund facilities included on the County Administrative Campus. Staff will provide periodic updates to the Commission as things move forward. This could potentially be another source of earned income for the Parks Commission. 19. OCPR Commission Meeting Schedule — Remainder of 2012: November 7 OCPR Commission Meeting 28 OCPR Commission SPECIAL Meeting 9:00 a.m. 28 Executive Committee Meeting — immediately following Commission Meeting December 12 OCPR Commission Meeting 9:00 a.m. 12 Executive Committee Mtg. — immediately following Commission Meeting i9 nr ally SGhed iod Gx i`.c Committee neon+,. 2013 Meeting Schedule January 9 OCPR Commission Meeting 10 C-4 Upcoming Events — November Adaptive Recreation November 3 Youth -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak November 7 Junior Sports Team - Southfield November 10 Youth -ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak November 14 Junior Sports Team - Southfield November 17 Youth Ability: open gym/activities for kids with disabilities. Boys & Girls Club — Royal Oak November 28 Junior Sports Team — Southfield Field Sports — Catalpa Oaks Catalpa Oaks — Leagues thru November 11 Sundays SPSC — Stay and Play Social Club Soccer Sunday thru Saturday SOCS — South Oakland Club Soccer Field Sports — Lyon Oaks No events at Lyon Oaks for the month of November. OC Parks Express No OC Express for the month of November. Campground Recreation No campground recreation for the month of November. Oakland County Market No County Market events for the month of November. November 3 November 11 November 22 Special Events, DoLrs, Golf, and Health & Wellness Native Seed Propagation Guest Appreciation Day Guest Appreciation Day Workshop at Waterford Oaks 10 C-5 Nature/Interpretive Programs November 1 Trinity Lutheran November 2 Marcus 4ch Birthday November 3 Brownies Senses Badge November 6 Lockwood of Waterford/Senior Living November 7 Auburn Mom's Group November 8 Burt Pre -School November 10 Jr. Girl Scout Habitat Badge November 13 Schalm Elementary — Starlab November 14 Paint Creek Elementary November 16 Heritage Christian School November 17 Webelos — Forester Field Trip Fall Star Party November 20 Cub Scout Pack #1607 — Starlab November 29 Detroit Country Day Volunteer Opportunities No volunteer opportunities for the month of November. Mobile Recreation November 1 Bus 901: Clarkston Elementary November 2 Bus 927: Older Person Commission November 3 Bus 910: Jennifer Troy/Kettering Softball Fundraiser Bus 927: Donald Mock Wedding Shuttle Bleachers: Notre Dame Prep November 4 Bus 927: American Legion 8th November 8 Bleachers: OCPRC Annual Business Meeting November 9 Bus 910: Beverly Feldheim Wedding Shuttle Bus 927: Waterford Golden Age November 10 Bus 901: Peter Zabel Wedding Shuttle Bleachers: Notre Dame Prep November 11 Bus 901: Great Lakes National Cemetery Bus 910: Great Lakes National Cemetery Bus 927: Older Person Commission November 16 Bus 901: Brookfield Academy November 17 Bus 910: Maryanne Davidoff Anniversary Party November 26 Stage 3: City of Madison Heights Stage 5: Rochester DDA November 28 Bus 901: Four Corners Montessori Bus 927: Four Corners Montessori November 29 Bus 901: Four Corners Montessori Bus 927: Four Corners Montessori 10 C-6 28001A/atkins Lake Road Bldg 9AIV VVaterford, M1 48328-1917 248.858.0906 1.888.0CPNRKS Desir,�'�i��Cai<!ac.ccr(�i \ .r October 9, 2012 Mr. Ronald A. Olson, Chief Michigan Department of Natural Resources Parks and Recreation P.O. Box 30257 Lansing, MI 48909-7757 Dear Mr. Olson: This correspondence is in follow up to an April 4, 2012 conversation held between staff of the Oakland County Parks and Recreation Commission and your offices regarding future potential partnership opportunities between our two organizations. As discussed, Oakland County Parks and Recreation Commission staff has been working with Michigan State University to explore potential ORV opportunities in Oakland County. We also understand that a need was expressed for a southeast Michigan facility. One site that has been particularly appealing to this use is an active gravel mining site in Oxford Township of approximately 1,200 acres in size with opportunities to also preserve over 400 acres of natural area and wetlands there. In addition, Oxford Township officials are interested in participating as an active partner for field sports at this site. The proposed concept for acquisition and potential development of this site was that it would be acquired by the DNR through a Michigan Natural Resources Trust Fund grant and leased on a long-term basis to OCPR. Future developments of the site, based upon a mutually approved master plan, could be funded through DNR ORV funds and/or the MNRTF. The Oakland County Parks and Recreation Commission would be open to considering this concept, but we recognize that before that consideration could take place, there is significant detail that needs to be resolved. I'd appreciate the opportunity to discuss this with you and staff at your earliest convenience. I can be reached at 248.858.4944 or 248.343.6214. aeral! � F!<_f•er Thank you for your interest and consideration. We look forward to meeting with you. ,:r � r�n/p✓fi Sincerely, ,e, rerwy David Bautn1wt "i Daniel J. tencil ol,rr, l:o:f , Execut ee Officer a.,;;f,�.,P L,,, t DJS:kk r.nui cc: Gerald Fisher, Chairman, OCPRC "rok.,e4•0� er William Dunn, Oxford Township Supervisor Ron Davis, Oxford Township Parks and Recreation Director ur mission is to provide 10 C-7 that encourage - _/ SUDDOI't anH nrmmnta thF nrntr rtinn of Vicky Valko l <(D 7 L: [) From: S,-nt: Cc: Subject: Attachments: Tracking: Good Afternoon: Vicky Valko <valkov@oakgov.com> Tuesday, October 09, 2012 1:01 PM Gerald A. Fisher (fisherg@coo ley.edu); A. David Baumhart (a3@att.net); Christine Long (longc@oakgov.com); Eric Wilson (lawwilli2@aol.com); Gary McGillivray (gary.mcgillivray@yahoo.com); J. David VanderVeen (vanderveend@oakgov.com); John P. McCulloch (mccullochj@oakgov.com); John Scott Oscott@mcmasterskoss.com); Pecky D. Lewis, Jr. (peckyl@comcast.net); Robert Kostin (robertkostin@aol.com) Dan Stencil (stencild@oakgov.com) FW: Yurts DuroLast.pdf, DuroLastProductDataSheet.pdf, TexTex Flame Cert.pdf, TexTex Spec Sheet.pdf,, CSFM P 500 2011 .10.15.10.pdf; Weblon.pdf Recipient Gerald A. Fisher (fisherg@cooley.edu) A. David Baumhart (a3@att.net) Christine Long (longc@oakgov.com) Eric Wilson (lawwilli2@aol.com) Gary McGillivray (gary.mcgillivray@yahoo.com) J. David VanderVeen (vanderveend@oakgov.com) John P. McCulloch (mccullochj@oakgov.com) John Scott Qscott@mcmasterskoss.com) Pecky D. Lewis, Jr. (peckyl@comcast.net) Robert Kostin (robertkostin@aol.com) Dan Stencil (stencild@oakgov.com) Read Read: 10/9/2012 2:01 PM Read: 10/9/2012 2:43 PM At the October 3,d OCPR Commission Meeting there were some questions raised regarding the Yurts that are proposed for Addison Oaks and Groveland Oaks. Jim Dunleavy has forwarded the attached information that should answer the questions that were raised by the Commission. Please advise if you need any additional information. Vicky From: Dunleavy, Jim Imailto:dunleavyj@oakgov coml Sent: Monday, October 08, 2012 5:22 PM To: Victoria Valko Subject: Fwd: Yurts Sent from my iPhone Begin forwarded message: From: "CliffConnaughton" <cliff(>coloradoyurt.com> Date: October 5, 2012 3:24:13 PM EDT 10 C-8 To: <dtm1eav (1 c,oa]cgov.com> Subject: FW: Yurts And the certs, first two are for the roof, second two are for the interior wall/insulation fabric, last two are for the exterior wall, thanks, Cliff A. Connaugh ton The Colorado Yurt Company 1-800-288-3190 www. coloradoyurt, com cliff@coloradoyurt.com From: Cliff Connaughton [mailto:cliff coloradoyurt.coml Sent: Friday, October 05, 2012 1:22 PM To: 'dunleavyj(a)oakgov.com' Subject: Yurts Jim, great to hear the yurts are approved — let me know if you need anything else from me paperwork wise. I'll attach flame certs for the fabrics to this e-mail. As far as your question about someone writing on the interior fabric — it is a washable polyester fabric that lines the insulation which can be washed easily enough and replaced in sections if someone really marks it bad. Hope that help, thanks, Cliff A. Connaugh ton The Colorado Yurt Company 1-800-288-3190 www. coloradoyurt. com cliff@coloradoyurt. com 10 C-9 C CALIFORNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION OFFICE OF THE STATE FIRE MARSHAL Product: Registration No. DURO-LAST SINGLE PLY ROOFING MEMBRANE F-57601 Product Marketed By: DURO-LAST INC 525 MORLEY DRIVE SAGINAW MI 48601 This product meets the minimum requirements of flame resistance established by the California State Fire Marshal for products identified in Section 13115, California Health and Safety Code. The scope of the approved use of this product is provided in the current edition of the CALIFORNIA APPROVED LIST OF FLAME RETARDANT CHEMICALS AND FABRICS, GENERAL AND LIMITED APPLICATIONS CONCERNS published by the California State Fire Marshal. Expire: 06/30/2004 Deputy State Fire Marshal FR-a 10 C-10 IGN' le V ov: ,x..p,ME 1SSVE''D g`l I � 0pE�C Z op'Te ��pHEpO o`1510,11 C�Ro t�A Zg82g W UTH der No• p4c B-Jai and cu5t°mess �gg3't S pp P1-� G�NtT�tf-, co Bred by our or with SPeclficat'on fica described On this certi aGcordan° i_n if thatthe fabric s been tested and aPPr°d ex This Is to cent Y ba i Tex Product0t3478 '--�"�- Order• N°• Z��g5 Yards or 5 Quani�ty �� Styie -''- �t�1te polor A I$,2ii 6Y pate � e 'o �aboratorY R r-----"�� Johnson Manager Name of produci�an 525 MORLEY DRIVE III N. VALLEY ©RIVE SAGINA W, Nil 48601 GRANTS PASS, OR 97526 TEL: B00-248.0280 TEL: 800-3564646 FAX: 800-432.9331 FAX: 800-566.2698 6200 1.55 SOUTH 1409 K. SAOC AV E. JACKSON, MS 39212 SIGOURNEY, IA 52591 TEL: 800-434-3876 111L: 888-500-3574 FAX: 800.566.4478 FAX: 888-SOI.3574 www.dtiro-last.coni PRODUCT DATA SHEET' Duro-Last 40 Mil Membrane (1004) May 2003 The Duro-LastO membrane (available in white, gray or tan) is fabricated from a high tenacity, low shrink, weft inserted 18x14, 1000 Denier polyester fabric that has been coated with a proven thermoplastic alloy. The prefabricated membrane is resistant to ultraviolet rays and microorganisms. The tear and puncture strength of the polyester fabric is superb, and it is impervious to most caustic chemicals, including those found in nature, animal fats, and oils. It shows no ill effects from either heat or cold, The Duro-Last membrane is non -curing to provide excellent weldability for the entire life of the roof system. A patch, curb, stack or any other necessary additions or alterations can easily be applied by heat welding the Duro-Last membrane/accessory to the existing membrane. Hot air welding is used to bond all field seams. The welds can be made with a hand-held unit or a walker welder. Hot air seaming eliminates the need for chemicals, torches and other unsafe, non -manageable seaming systems. TEST DESCRIPTION TEST METHOD METRIC RESULTS ENGLISH RESULTS Thickness, Nominal ASTM D-751 imm 40 mils Weight ASTM D-751 1.1 kg per m2. 0.25 lbs. per sq. it. Trapezoidal Tear Strength, Min. ASTM D-5587 578 x 498 N 130 x 172 IbL Breaking Strength, Min. ASTM D-751 1935 x 1557 N 435 x 350 Ibf. Tensile Strength ASTM D-751, ASTM-D882 506 K/cm2 7200 PSI EMMAQUA Exposure ASTM G90, Desert Sun 339,790 M/Jlm2 >8.1 million langleys Heat Aging ASTM D-3045 (7 days @ 194`F) Retains 90% of Breaking Strength, >95% of elongation Elongation ASTM D-751 35% Dimensional Stability ASTM D-1204, $01 C, 6 hrs. < 0.05% Low Temperature Flexibility ASTM D-2136, 3mm Mandrel No Cracks -40' C No Cracks -40' F Dynamic Puncture Resistance ASTM D-5635 20 J 474 PSI Static Puncture Resistance ASTM D-5602 >533 N >120 PSF Moisture Vapor Transmission ASTM E-96, Proc. B, Method A < 0.086glhdm2 < 0.25 U.S. Perris Fungi Resistance ASTM G-21 No sustained growth or discoloration Accelerated Weathering ASTM G-5388 Carbon Arc (6000 hrs) No Cracks, Crazing, Blistering Factory Mutual Research ASTM E-108; FM 4450 & FM 4470 Class 1-60, 1-90, 1.105, 1.150 & 1-210 Underwriters Laboratories UL-790 Class A, 8 & C Note: All components of the Duro-Last Roofing System must be products of the Duro-Last, Inc. Any substitutes must have prior approval from Duro-LastO, Inc, 2 10 C_13 40M❑Mem1 m111)1x Tex-,TeXTI Catalog Page No. 58 Trademark Graniteville Specialty Fabrics Base Fabric Texturized Polyester Finished Width In. 60 Finished Square Yd. Wt. Oz. 4.25 Finish/Coating Pigmented Vinyl Roof Finish Tongue Tear Strength Lbs. 10.5 x 10.5 Grab Tensile Lb. 150 x 100 Hydrostat 30 CM Shrinkage Factor None Approx. No. Colors - Top Off -White Color - Underside Same Water Repellent Yes Mildew Resistant Yes FR Standards Met CPAI-84, NFPA-701-99 Government Spec. Met None Heat Sealable — Opaque Yes Translucent No Put Up Yd. 150 Primary End Use Tent Sidewall Other End Use Pop -Up Canopy Covers .'Varranty None 10 C-14 P., A "HURN N. Al, HERCULITE P111ODUCTS, H:G. 8/22/07 viiru WEBLON DIVISION F-06901 P.O. BOX -,155 EHICSIILLE, PA. 17313 ------ 1 his is ") C e di(v thdI i!) ina 1E riat,, it c. ribed' 0 11 i 0 reverse sic le f 1 R .1 e 6c, 1 i'll r0ordant fre.oleo' (or ore Fo "R 2- c 1-ty (-erh:€icolion is irCrOLX mode d7c,,. a Or D (,j) The oifir.les, described on itic revc:re side of this Cariificate IIOVe bec-,M i(c,(ACUI VA,11 l Flies- retardant chemical approved and registered by the Stag, Fire Ma v5ho I and thrik dke cipplicaflon of said chernical was done in conformance with the. laws of the State or'Coliforniu card the puler and Regulations of the State Fire Marshal. Name of chemical used — ---- Method of application FX (6) The articles described on the reverse side hereof are made from a flame -resistant fabric or material registered and approved by the State Fire IViarshal for such use. Trade name of flarne- resistant fabric or material usej RE—INF-f2Cr) F- 0 F) 9 0 1 The flame Retardant Process Used -'ILL NOT Be Removed By Washing (will or,vtll Hari PETER COHEN BY-S-TEPHANIE MWEPT, Q.C. MANAGER TitI, We hereby certify this to be Q true coo, of the original " CEPTI FICATE OF FLAME RESISTAN!CF" isuod to us, "o riginal gitI al copy" of which hus been bled with the Colifornic,, State Firc, Marshal. The ASTRUP CONWANY Control/ lot 4 Customer order # _(H 2 2 0 710" Astrup Invoice # ADVANCE CANVAS DESIGN 28 V! SOUTH 1,,T": ST ;,,ioNTROSE, CO. U401-3459 Q.aniily YDS Description !,dEBLOIJ CP27-09-52 llrodQci Code 572.00 10 C-15 Catalpa Oaks 1IPage 0 I v Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Concession Building - Level 1 Maintenance 40 years Goal: Provide a clean, inviting area to eat. Clean, sweep, vacuum 7x/week May - September Parks Helper Remove and/or replace Garbage Bags and Trash cans 7x/week May -September Parks Helper Clean and stock restrooms 7x/week May - September Parks Helper Clean windows ix/week May - September Parks Helper Check Lighting 7x/week May - September Parks Helper Check Heating / Cooling 7x/week May - September Parks Helper Clean and wipe tables 7x/week May - September Vendor Check and clean storage areas ix/week May - September Parks Helper Wash areas outside concession stands 7x/week May - September Parks Helper Update and paint signage Ix/year May - September Parks Helper Clean Patio 7x/week May - September Vendor Major Mechanical System Inspection (Preventative Maintenance) Ix/month Year-round Skilled Maintenance Mechanic Seasonal Mechanical System Startup/Closing 2x/year Spring, Fall Skilled Maintenance Mechanic Schedule Lighting, Mechanical Systems Ix/week Year-round Skilled Maintenance Mechanic Replace outdoor carpeting 1x/2 years Spring Parks Helper Clean carpeting 2x/year or as needed Opening, Mid- season Contractor Inspect furniture Ix/week Year-round Vendor 2 1 P a g e Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Restrooms - Level 2 40 years Goal: Provide a clean, hygienic facility for people to use Ix/clay (weekdays); Clean and restock Year-round Parks Helper p 2x/day (weekends) Mow ix/week Year-round Parks Helper Odor removal 7x/week Year-round Parks Helper Trim Ix/week Year-round Parks Helper Repair vandalism As needed Year-round Parks Helper Wash aprons 1x/week Year-round Parks Helper Remove and/or replace Garbage Bags and Trash 7x/week Year-round Parks Helper cans Paint trash barrels Ix/year Year-round Parks Helper Skilled Maintenance Check Heating / Cooling 7x/week Year-round Mechanic Skilled Maintenance Monthly Mechanical Inspection Ix/month Year-round Mechanic Skilled Maintenance Seasonal Mechanical System Startup 2x/year Spring, Fall Mechanic Skilled Maintenance Schedule Lighting, Mechanical Systems ix/week Year-round Mechanic Seasonal start-up and close-up 2x/year Spring, Fall Parks Helper Pump septic tanks 3x/year or as needed Year-round lContractor 31 Page Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Pavilion - Level 2 maintenance 30 years Goal: To provide a quality picnic or outing experience. Clean and sweep As needed March - October Parks Helper Remove and/or replace Garbage Bags and Trash cans As needed March -October Parks Helper Set-up Site As needed March - October Parks Helper Trim and Landscape As needed March - October Parks Helper Paint Pavilion 1x/2 years March - October Parks Helper Power wash As needed March - October Parks Helper Clean grills As needed March - October Parks Helper Check/Spray for hornets, wasps As needed March - October Parks Helper Inspect Electrical System ix/year Parks Helper Clean port-a-jons 7x/week March - October Contractor/Parks Helper Pump port-a-jons 1x/week or as needed March - October Contractor/Parks Helper Inspect Picnic Tables ix/week or as needed March - October Parks Helper Inspect/Remove Debris from Roof 7x/week or as needed March - October Parks Helper Remove Graffiti 1x/week or as needed March - October Parks Helper Setup Tables for Event As needed March - October Parks Helper Clean, inspect, stock fireplace Ix/week or as needed October - March Parks Helper Inspect windows and building sides 1x/week or as needed Year-round Parks Helper Tt -I 4 1 P a g e 0 I N O Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Playgrounds and equipment - (All types) - Level 1 Maintenance 20 years Goal: To adhere to and exceed National Playground Safety Standards Inspect and document 1x/month Year-round General Maintenance Major Annual Inspection ix/year Certified Staff (Project Repair Immediately Year-round Groundskeeper Clean and pick up trash 7x/week Year-round Groundskeeper Remove vandalism As needed Year-round Groundskeeper Inspect water fountains, where applicable 7x/week Year-round Groundskeeper Mow areas around the playground 1x/week Year-round Groundskeeper Inspect playground parking lot, picnic tables and visitor benches Ix/week Year-round Groundskeeper Rake sand, woodchips, gravel, fiber mulch 1x/week Spring, Summer, Fall Groundskeeper Seal rubberized, poured in place ix/year Groundskeeper Remove/Replace Fiber Mulch 1x/3-5 years Spring Groundskeeper Replace 1x/15 years Contractor Inspect for Pests/Bees/etc. 1x/2 weeks Spring, Summer,Fall Groundskeeper Trash Cans 5 years Goal: Ensure they are in good condition, updated, safe, and offer an enjoyable experience to the users Empty 7x/week Year-round Parks Helper Clean ix/week Year-round Parks Helper Bike Rack 5 - 30years Goal: Ensure they are in good condition, updated, safe, and offer an enjoyable experience to the users Inspect 3x/year Operating Season Parks Helper Paint, refinish Ix/year or as needed Parks Helper 5 1 P a g e Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Playin_t MIa e a IP;/'"Softball / Soccer / Multi- use - Le Goal: To provide a high -quality and safe field that encourages greater use among the community for Practire. games,and tournaments Mowed (2 inches per mowing) 2x/week March - Groundskeeper November Overseed 3x/year Spring, Summer Groundskeeper Fertilizer 3x/year Spring, Summer, Groundskeeper Fall Aerate 3x/year Spring, Summer, Groundskeeper Fall Drag/Line fields for games 7x/week March - Leagues / Volunteers November Pick up trash and clean during events 7x/day March - Parks Helper November Inspect bleachers/scoreboards/security lighting ix/week March - Parks Helper November Water (1 inch/week) As needed March - Parks Helper November Paint Backstops 1x/2 years Spring Parks Helper Playing Fields - Baseball / Softball / Soccer / Multi- use - Level 3 Goal: To provide a high -quality and safe field that encourages greater use among the community for practice, games, and tournaments Mowed ix/week March - Groundskeeper Fertilizer 1x/3 years Spring, Summer, Groundskeeper Drag/Line fields for games As needed March - Leagues Pick up trash and clean during events 7x/day March - Parks Helper Inspect benches, backstops Ix/week March - Parks Helper Paint Backstops 1x/2-3 years Spring Parks Helper Set up recreational amenities Ix/year Spring Parks Helper 6 1 P a g e Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Bleachers 20 years Goal: Ensure they are in good condition, updated, safe, and offer an enjoyable experience to the users Inspect Ix/week Operating Season ix/year Seasonally prior to Project/Park Supervisor or Structural Inspection 5x/year Contractor Road - Asphalt / Concrete 15 years Goal: Provide a quality surface for people to access for driving, bicycling, walking or running Clean and sweep Striped/Marked Mowed on both sides 3x/year and as needed 1x/2 years ix/week Year-round Year-round Year-round Park Maintenance Aide Contractor Park Maintenance Aide Check signs ix/week Year-round Park Maintenance Aide Repair As needed Year-round Park Maintenance Aide or Overlays 1x/15 to 20 years or as Year-round Contractor Major Inspection ix/year and as needed Project Supervisor Seal potholes / cracks ix/year and as needed Year-round Park Maintenance Aide or Snow removal As needed Winter Park Maintenance Aide Inspect, Repair, Flush Storm Sewer Systems Ix/year Project Supervisor Detention/Retention Pond Maintenance 1x/30 years Project Supervisor Stripe Pedestrian Crossings 2x/year Contractor 7I Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Ornamental - Formal: Level 1 20 years Goal: To provide a positive image of a park and / or a hospitality facility that promotes the Oakland County brand and encourages people to rent or use Plant landscape flowers (annuals) 2x/year Spring, Fall Park Maintenance Worker or Contractor Flowerbed preparation 1-2x/year Spring Park Maintenance Worker or Contractor Mulch Ix/year and as needed Spring Park Maintenance Worker orContractor Aeration, Fertilizer, Weed Control 1x/2 weeks or as needed Spring Park Maintenance Worker or Contractor Create floral display 3x/year Early April, mid- Park Maintenance Worker or June and mid- Contractor Clean weeds from beds ix/week or as needed Year-round Park Maintenance Worker or Contractor Prune and deadhead flowers Ix/week Year-round Park Maintenance Worker or Contractor Repaint signs Ix/year March Park Maintenance Worker or Contractor Edge Beds Ix/year and as needed Growing season Park Maintenance Worker or Contractor Prune Shrubs Ix/month Growing season Park Maintenance Worker or Contractor Trim Trees ix/year Growing season Park Maintenance Worker orContractor Move Plants indoors/outdoors 2x/year Spring, Fall Park Maintenance Worker or Contractor Cut back ornamental grasses and plans ix/year Fall Park Maintenance Worker or Contractor Water As needed Growing season Parks Helper Inspect and adjust irrigation heads Ix/week Growing season Groundskeeper Replace/supplement Bulbs 1x/2 years Fall Groundskeeper/Parks Helper Inspect, adjust accent lighting (and timers) 1x/month and as needed Year-round General Maintenance Mechanic 8 1 P a g e CD C') N Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Fence - Level 1 Maintenance 10 years Goal: Support the asset for security, image, boundaries, and play areas. Inspect 1x/week Year-round Parks Helper Repair As needed Year-round Contractor Replace As needed Year-round Contractor Repaint (potentially through electrostatic technique) As needed Year-round Parks Helper Vegetation Control 1x/year and as needed Growing Season Parks Helper/Grounds-keeper Hardscape -Parking Lot Level 1 15 years Goal: To provide a quality, pothole free facility to park on Clean 7x/week Year-round Park Maintenance Worker Stripe Paved, Paint Bumper Blocks 1x/2 years Year-round Contractor Inspect 7x/week Year-round Park Maintenance Worker Repair As needed Year-round Park Maintenance Worker Grade/Chloride gravel parking 2 or 3x/year Year-round Park Maintenance Worker or Inspect Signs 7x/week Year-round Major Inspection ix/year Year-round Project Supervisor Mill and Cap Asphalt lx/15-20 years or as Every 15 years Contractor Fill cracks 1x/year and as needed IYearly lContractor 9 1 P a g e Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Ornamental - Entryway / Signage Planting: Level 1 20 years Goal: To provide a positive image of a park and / or a hospitality facility that promotes the Oakland County brand and encourages people to rent or use Plant landscape flowers (annuals) 2x/year Spring, Fall Park Maintenance worker or Contractor Flowerbed preparation 1-2x/year Spring Park Maintenance worker or Contractor Mulch Ix/year and as needed Spring Park Maintenance worker orContractor Aeration, Fertilizer, Weed Control 1x/2 weeks or as needed Spring Park Maintenance worker or Contractor Early April, mid - Create floral display 3x/year June and mid - Park Maintenance worker or September Contractor Clean weeds from beds lx/week or as needed Year-round Park Maintenance worker or Contractor Prune and deadhead flowers ix/week Year-round Park Maintenance worker or Contractor Repaint signs Ix/year March Park Maintenance worker or Contractor Water As needed Growing season Parks Helper Trim Trees ix/year Growing season Park Maintenance worker or Contractor Inspect and adjust irrigation heads ix/week Growing season Groundskeeper Replace/supplement Bulbs 1x/2 years Fall Groundskeeper/Parks Helper Inspect, adjust accent lighting p � g g (and timers) 1x/month and as needed Year-round General Maintenance Mechanic 101Page Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Sign 10 - 30 years Goal: Inform users in a clear concise manner Inspected System -wide ix/year Year-round Park Supervisor Inspected by park Ix/week Year-round Park supervisor Repair/Level As needed Within a week of Sign shop, contractor, Parks Remove vandalism As needed Within a week ofParks observation Helper Transition Summer/Winter sign 2x/year Spring, Fall Parks Helper Inspect Entrance Sign ix/year Project Supervisor Paint Entrance Sign 1x/5 years Contractor Paint Other Signs 1x/year or as needed Parks Helper Remove/Replace Seasonal Signs 2x/year Spring, Fall General Maintenance Maintenance Equipment 5-20 years MEN Goal: To provide a safe, well -maintained asset to support staff in the efficient maintenance of Oakland County's parks and facilities Sharpen blades, belts Ix/week Beginning of season Equipment Mechanic Oil change As needed Based on manufacturer's requirements Equipment Mechanic Prepare equipment for following season As needed 1 month prior to opening season Equipment Mechanic 111 Page 0 C7 I N V Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Goal Post 20 years Goal: Ensure they are in good condition, are updated, safe and offer an enjoyable experience to the users Inspect Ix/week Paint Ix/year Retie Nets 1x/week Operating Season Parks Helper Net ONE 5 years Goal: Ensure they are in good condition, updated, safe, and offer an enjoyable experience to the users Inspect, restock ix/week Spring, Summer, Parks Helper Repair As needed Parks Helper Net 5 years Goal: Ensure they are in good condition, updated, Inspect, restock ix/week Spring, Summer, Parks Helper Repair As needed Parks Helper Set up recreational amenities ix/year Spring Parks Helper Picnic Table 10 years MENEM Goal: Ensure they are in good condition, updated, safe, and offer an enjoyable experience to the users Inspect ix/year Yearly Parks Helper Stack/Distribute 2x/year Spring, Fall Parks Helper Repair As needed Spring, Summer, Fall Parks Helper Wash (pavilion tables) 7x/week Spring, Summer, Fall Parks Helper 121 Page O C") N 00 Task Frequency Timeframe Job Class Life Cycle Catalpa Oaks Hardscape - Sidewalk 20 years Goal: Provide a quality surface for people to access for bicycling, rollerblading, walking or running Clean and sweep Ix/year or as needed Year-round Park Maintenance Aide Repair/Replace As needed Year-round Park Maintenance Aide Inspect and repair gravel edge 1x/year and as needed Year-round Park Maintenance Aide Remove Snow As needed Winter Parks Helper Edge 2x/year and as needed Growing Season Parks Helper Major Inspection Ix/year Yearly Project Supervisor Weed Control As needed Growing Season Groundskeeper 131 Page LETTER FROM A BABY BOOMER I am a Baby Boomer, born on April 24th, 1950. A Taurus. 5o what, vnii i risk? Well, I figure if you know a little about who us Boomers are, what we want, and how to find us you can program successfully for us. 5o, who am I? I am college educated. I like to think I'm still young. Okay, maybe my body isn't, but my head and heart still are. I'm interested in learning more about "who I am". That's been a preoccupation of my generation. And, I'm interested in learning about other people and cultures - especially when they are now a big part of my own community. Civil rights and not being predjudiced is something I've always been acutely aware of. I also care about the state of the world, but I quit watching TV news and I never read a newspaper. I am tired of all the negativism. I want to do the right things for the earth and I am interested in nature. I love good food and wine and am always ready to pull into Mc Donald's. I want to be in a group, but not in a crowd. I'm an individual. I'm generous, but I choose how and when I spend my free time and money because there isn't much of it, and I sure don't want to waste it. I have worked my whole adult life and have been a little too free with money. Fact is, instead of saving for retirement or paying off credit cards, I've spent it on my grown kids and my aging parents. I am now trying to retrain myself to save money and pay off debts. When I think about retirement (I'm almost 60), I think about leaving some stress ho.hinrl nnrl finnlly rining Gnmc, of the projects VvO been gathering up for yDarC T ha�/O a closet full of colorful fat quarters and a new sewing machine that's only been out twice. I have oil paints, canvases and how-to paint books gathering dust. And, I have volumes of half -written memoirs and stories I want to finish. I belong to a small writer's group, so that's the only "hobby" that gets any of my attention. I've been so busy giving 110% to the rest of my life, these things have been placed on hold. When I do retire, I am going to be a docent at an art museum so I can pass my love of art on to others, and I want to do something to maintain my self-esteem and give meaning to my life. I also look forward to traveling with friends and family. I want to go to Egypt, Europe, Machu Pichu and all the places I've read about or seen in the movies. 10 C-29 I'd also like to take classes that fulfill my need to learn and help me get my art projects going, but I want to feel that I am joining a friendly group. I don't care if the people are all my age or older or younger, as long as the atmosphere of the class is structured and there are pleasant surroundings. I want the leader to know what they're doing and give both group and individual instruction. I am happy to pay a fair price. I'm not used to getting much for free. I will locate the class by googling "painting groups &. classes, my location". I'll happily go to your senior center if it fills the bill, but don't call the class, "Painting for Seniors". Just call it "Painting for the Fun of It - No Experience Necessary". If you want to make your senior center Boomer -friendly, make it spacious, bright, a non -interruptive atmosphere, pleasantly and sparsely decorated, with music in the background - maybe Serious radio playing Beach Boys, Led Zeppelin or the Turtles. (You can mix it in with The Andrews Sisters - I can share.) If I see people in slippers, a pile of old magazines in the corner, or if the place smells like last night's cabbage, I will probably not come back. (I like people of all ages, but don't make me think I'm in the old folks home.) I'd like to be greeted professionally at the front desk, and made to feel welcomed, but not trapped. I want to be treated with courtesy and respect. I may find your classes/activities in a circular sent to my home, but I will look for it under "Art Classes", not "Senior Activities". I may also pick up a flyer from a place I go to often, like the grocery store. If I want a class about wine, I'll check in a local store that sells it; and, if I want a special exercise class (I doubt it...), I'll call a gym. I wish communities worked together and shared each other's information and resources for the "good of the community". I don't know (and I don't care) where one entity stops and another starts. Territorialism is all about walls, and walls keep more people out than in. (Remember Berlin and Cuba?) If I'm looking for a trip, I want to know it is open for adults of all ages. If I go on a group tour, I want both structure and freedom. I want a fair price. I want some things included, and I want free time to explore with the friends who I'll get to sign up with me. If we are herded or talked down to we won't be back. And, when I choose a trip flyer, it will clearly state what is included and will have colorful graphics and look professional. If it looks like a church bulletin run off on a mimeograph machine I can't take it seriously. I know I'm picky, but it's part of the way my generation grew up. You know, "have it your way" and all. its is just my story, but the rest of us Boomers are a lot like me. Hope this helps. Karen Schwarck, August 2009 0 10 C-30 1) Learning to date again/On Line Dating including safe sites 2) Body Language -what does yours say? 3) Getting to know your BRAIN -how you think -what to expect as your brain ages 4) Get Creative -scarf tying -color selection-accessorizing 5) Putting more FUN/ZIP in your life 6) Move it -or lose it. The best fitness programs for people over 55 7) Writing your life -leaving your legacy 8) Dream Interpretation 9) Don't Worry -Be Happy 10) Wine Tasting 101 11) Ghost Stories -Michigan's Haunted Sites 12) Planning a vegetable/flower garden/Master Gardening 13) Weight Loss Alternatives -weighing the differences (have reps from each program) 14) World Religions or The Romans, The Greeks, Lost Civilizations 15) Astrology -Your Mini -chart for $10 (contact Sally McCoy, info@captuna.com) 16) Nature field trip -identifying birds, trees, mushrooms etc. 17) Right Brain -Left Brain -learn how your brain divides tasks 18) Bar -tending 101 19) Girls Night Out/chair-hand massage/shopping/wine/show 20 ROMEO's (Real Old Men Eating Out) 21) Old Bag Party -gently used purse/jewelry sale 22) World History -what you forgot from High School (local professor's) 23) Personality -You are what you draw "Drawing Your Own personality" 24) Aromatherapy (what is it and how can you use it for your health) 24) Feel Good About Yourself- a day of discovery and fun including mini -massages 25) Biographies of the 60's- One night a week for four weeks Beach Boys, Beatles, etc. 26) Learn from the Locals -Police, Fire, Sewer, Mayor 27) Public Affirmation -Public speaking, voting, letters to the editor & public officials 28) Antique Road Show 29) Ballroom Dance -Dancing With the Stars (dance partenrs from the community) 30) Michigan History in the civil war -governors -Native Americans, etc. 31) Herbal health -natural healing 32) Pihterest Party -Craft Night -Beading Night etc. 10 C-31 33) Numerology -Your Life By the Numbers 34) Making your own healthy TV Dinners 35) The Over Fifty Face...what make-up and/or skin treatment is best 36) Genealogy -how to start 37) Repair your retirement program 38) How to Re -invent Yourself 39) What's a Blog-Twitter-Facebook-LOL-Linked-In-Branched out? 40) Let's Watch the Last Show Together -Survivor, American Idol, Biggest Loser, Great Race, Dancing With the Stars) 41) e8ay How-tos 42) The Secrets of Making Your Own Jams, Jellies, Preserves, Apple Butters, Granola 43) Forgiveness=letting your troubles go and cutting loose who caused them 44) Cooking for one or two 45) You Are What You Eat -learning about fast food and better nutritional choices 46) What Your Grandmothers life Was Like and/or write it 47) Nature Deprevation-A new Phenomenon 48) Healing with Natural Products -Organic foods 49) Your Brain's Age ... how to make it younger or keep it young 50) Learn- Mah Jong, Mexican Train or Bunco 10 C-32 Area Agency on Aging 1-B Adrocarp • Action • An.arccrs on Aging Oakland County Zoio Older Adult Population' by Municipality Geographic...................._............................................_........................_..._._.._.__............................._..__.......................... Area 50-54 55-59 60-64 _......................_......._ 65-69 70-74 75-79 80-84 85+ Total 60+ Total Area % 60+ Population % 50+ years years years years years years years years ....Oakland...Count........................................!_......99 ................... ..................................................Y............................................;........................................................_...............,........._....._.._.....................;.........._..._..........................,............._._._._..............,.....................................,......._........._......................... ...... ......._......... ..... 877 ..._....-_.._..... ...... ........................................... 86 571 ................_............,............ 71,701 .......,......... ............ _............... .,............. 50,320 33,783 .._...._....._.............,..............._.,.....................,r._..._._.._._--,--....._........_....._.................. 27,347 23,917 23,757 ; 230,825 ; ....... ._.........__........................................ 1,202,362 19:20% 1 ...................... ........, 34.70% !,_Addison Townshi P Auburn Hills i 638 ' L.. 1,270 i.. 571 ! 1,088 462 984 360 ; 745 208 ! 479 88 1 333 64 ; 65 ; 222 232 ��. 1,247 ; 2,995 6,351 19.63% 21,412 13.99% 38.67% 25.00% ......... Berkle Y _ 1,159 i _......_._.._...._ 1,053 1 .........................C_......._................_........I..........................._..........1........................_I........................... 754 i 452 t 324 286 ! ,.............................................. 304 i 329 ; _._. _. _......... ... 2,449 1.............................._..........................-..........................................,.............................................. _ __ ..._....... _.._ ..._......._........._L.........._... 14,970 1 16.36% 131.14% . ....................................................................................:.........._.._......................1........__........................_..,.............. ': Beverl Hills` :, 941 ! 749 ! 961 ':, .......................................................__......._........ 476 ':, 291 ! 322 ! 341 352 2,743 10,267 j 26.72% ':, 43.18% 1 Bin ham Farms" .................._......................................................., 68 i 105 ... .........._.._.............-......................_ 118 ; ..........................._....,..__.........................................._............._._........_................................-,. 89 77 86 1 104 , 78 .......................................> 552 ; ,..................................................._........................................_..........;........................._..................., o 1,111 49.68 /o 0 65.26 /o Birmin ham 9 j 1,646 1,420 ; 1,261 891 ; 552 i 472 i 402 446 4,024 __...._.......__...---- - 20,103 1 20.02%° 1 _._._._............................................... 35.27% ........ L Bloomfield Townshi p _...._...................._.._.._._._....................................................... 3,712 1............_....._....._........1........... 3,608 ......_......................._....._.............................................................................._._............................_..............._..._......................................................1..-----_..._------ 1 _........_......._..._..._..............................._............................................_._..........,........................................ 3,391 2,614 I 1,911 1,664 1,479 1,259 tt 12,318 41,070 1 29.99% _............................._l.._.............._..........................,............................................., 47.82% _. Bloomfield Hills ..............................................._.........................................................................,.............__..................... 331 ! __.._....._......._..............._..._................... 369 349 ........._..............................................................._.....t 340 ; 260 .1........._............20.1 1 ........................1.71......E 179 i..................,500....!................_..............3,869........._38.77%.....i......56.86.%..... Brandon Townshi P 1,521 i 1,082 ; 879 543 302 186 i 142 117 2,169 1 14 15,175 .29% 31.45% , ............. .............. .............._..................,_..................-__._.....t......_......................._..,_......._......................................_... ............. ................ .......... .....j 301 .... 2,408 111,,8275...._........1L ...72...40.....% .................. ..... Township 3,701 2,884 2,229 1,564 972 ` 709 3Commerce 588 422 6,484 40,186 16.13% ..........22......0.1.........30..6.3..%.%...._......._.... 32.52% .... Farmin9ton _7_3.1..._._._._...._._._........................._............................--..._.__..._.............. .787.... . 570 ..46....6........I 379. __...__._._....3.....6....7...... .. . ...L-.-__..... .334 ......-.9 88300 ............. 2.11.81.... ............. t 2721 ......03 ......._..33...5.5....°..�..4... .........1!' ....C.......l.aws.on ............-..................-........................................ ton Hills - 3,814 ; 5 5 , 2,122,13 2,348 7,824 79,740 i 2Farmin 235 34.54% ...............................................................................I.........._...,_........... !.. Ferndale 1,442 i 1,248 856 ..: 575 ..... _........................:_ 420 ....................._..._....,.............. 308 __._..__ 248 217 . _ 2,624 r __ 19,900 1 13.19% ..._......... _............ ':, 26.70% ..................... , .............. ....... i Franklin villa e* ....... 292 i 255 1........._ 199 167 1 113 .... ............................_...._._................._............................................_ 81 84 i 65 709 _..........,......_................._...................._..............._.............._........,...._............._._......... 3,150 22.51% ! 39.87% 1 . ...............................................................9.......................................................;.__........._..__ Groveland Townshipi Hazel Park ..... ............_...... 589 ; _._.........................._.__._........._ 11,284 _ ............... 492 974...1,......._..........._7_.....I_ ..................................._........_............................................... 435 ................._........_.._........_............................................_..._..........._.........................._._.__.... 268 1 144 66 _......._.................................... 50 28 292 991 ........ ....... ......................... l.. 5,476 ! 18.10% ...._._.......... .................... ...... .._._......._.................._........._.........._............... 16,422....1..._15.59%..._�...._29.34.%.....� 37.84% 1 L ... Hi hland Townshi ...................._..._.._....._.......... ; 1,861_; 1,555 ; ..................._5.14.....L.... 1,254 903 ; -39......I....._...._._.__344.....L..................308.... _ 547 ( 326_......_..._..._235_i 169 -2,561_� j 3,434 j _.............._.......__...._......__....._._.............._.......... - _ 19,202 1 17 88%° _...__.. o 35 67 /o 1 ..............................................,,,................k�....................,........,........._....... Holl Township YP........................ _............ ._. ; 937 783 ; 638 472 ; 325 ................_..........._........_................................... 263 ; 221 163 2,082 ; ,......................_..._....._...,...._............._........_.......................,.._........_.........................._.................._................., ° 11,362 ; 18.32 /o ° : 33.46 /0 1 .......................................... _ ...................... Huntin ton Woods 9 ..................._..._.._.._.._............_....._........ 476 ! _......- 522 ; ................._..............__........_............__............m................._.............. 475 323 i 148 1 106 t 131 138 21 1 ; 1,321 6,238 1 21.18% ..__._.._..__._........................«............._..__..._._.._.......!. i 37.18% ..... _.... ....... ....................... 1 � ............................................................... ................<...._....__................6 Independence i P .................. 3,066 .............................__._...._.. 1 2,555 _........_.................._........................ 2,091 1,499 -._........ 919 725 1......._........._491 r 3 45 r..__....----- i 6,070 i .................._._...................._........._......_...._.._..._.......................... 0 34,681 � 17.50 /o ...._......................._...........-_........_........ 0 i 33.71 /° , ...................................................................._............P............__....................__..._.._._.................._..........-........................... ...... Kee o Harbor 236 1..__._................._...1........._ 176 133 76 .... b4 37 .... 33 25 358 [.........._......._....................1__...._................................._.._.........................................._.........L............................................ 2,970 12.05% 25.93% Lake An elus ; 40 i 34 1 ........................................_.._......................................._.-........_................]....................._.._....J......._.................................... 35 23 20 I 15 1 13 j 9 1 115 1 _.........._............................................................................................... 290 39.66% i 65.17% Orion 221 i 213 140 i 137 7 671 71119 621---_._._._....2,973!20:89.%.._........,.......3.....5......................Lake ....... ........... Lathr ..._._.......;...._._........._. 392 369 351 214 1 142 ............................... _.._.......; 101 76+ 90 974 ..................._ 4,075 23.90% _........................ _...4...................... ......4........ 42.58% ...; ........................... Leonard* .._._...................... ;....... 28 ................................_. 43 I ...................±........_..........................-................. 22..._...._ ....... 2 8 7 66 73i-- 0318.11%135.73% .... ..... * Figures for this region are for information purposes and are included in the Township totals. Figures for this region also include out -of -county residents. Data source: U.S. Census Bureau, Zoio Census Demographic Profile Data Page i of 3 A aOakland County zoio Agency onAging 1•B4,„<<�R.�,isaer,,�ll.a.ging Older Adult Population b Munici alit_ ........................._.. _ ............Y. _._.__ 1. Geographic Area 50-54 55-59 60-64 65-69 70-74 75-79 80-84 85+ Total Total Area % 60+ % 50+ ... years ears ears years years years- years ears 60+ Population .................._._.........y..........._....,....._.......Y....................._ ........... L on Townshi 1,168 1,018 732 514 293 236 162 162 2,099 14 545 14.43% 29.46% Y............. P................._...._..................._...._.....- ....................................................., _...........,_....... ----...... - - - - . ............ _............... Madison Heights i.Hei .h....t...s...............................................__._._..........._..,, 55 ..73.1...525 5,577 -_29,679346 L1189.78%„ 32.90%i ..........-._........................................._.., ............76% %69 � 7.015,01 I31�Milford Towns..1 ,6 ............................................... ..._..........2........................-......_....................................._.._....__........i Milford* 556 j 435 389 237 186 i 135 135 102 1,184 i 6,175 19;.17% 35.22% __......................._...,..__.-...-.........-._.__........._............................._n....._...................................._........_._......................,_._............._:........_.............._._..............................__.._.._,._._......-................_.._.........,....__.......,..,. ......................................... ..... Northville ^ 636 i 498 393 i 320....i �204 143 '................._136....1 1......_.._..........................,.................,..._.............................%........._......_.. ....................................................._.........._..7._.4._...........3_543.................2...689..............._..1..774 1 119 982 1 142 1,231 '._...........8,937 '... 55,224 '..16.18% 31.21% Novi4, 5.7........._................._...._..._.I._........_.......,............_...-I...............,. T............................._I..._..._..........,.......................f........._......_._......._..........I....................._........_......._......._......I.............._...._._..._........I...................._...._.................1 L I........ ...................... -....I_.................., . Novi .........................................T.......o.....w.......n.....s..hi ...........,.;................................,...._1....._2._,_..i;................,..........1_.,8...__...a! ............_..... ....22....__,, ...8 .._1 _._.__._-....._6..........;r ..,........._._•..,._.._._...3...__......................................_.............. - 2 -,--,-..-...-......4._-..3 ..,.......---...._.......1.....5....0..__....,......2...8.6.7% ...,48.6274 ..% .................._...................._.-. _-.,._....-.........................i ..........P.._..........................._........_........................-................_......................._................._.............. 74464662425 ! 5,542 29,319 18.90° 33.0° Oak Park 2,160 i 1,998 1,766 ............ ..... .... %......_................. ... ........................__.............._..............._.,._...._.................._..-._,........._...................... _._........_ 3 6144 16,18.05/, 35.20o Oakland Township 1,567 ........1,3121,096 42......... ....... ...... .... ...... .... ................................. ........... 713 ...,.......___,........_......................... Orchard Lake 238 239 ; . 0-----._........... 1p1__.24........._._.0Orion Township 1,766 2I....4354 29% ..._..........._..................._ ...4.............29 ....... ..........__......_.......-......10 158 1 442 10 96% 27 88%Ortonville* 148 96 39 19 17 ......_.................-.17 ....... -_...._.....................................................,. _ ... 768 429Oxford Town1,660 i ,289 ,063 j 325 252280 20,526 16.19%29 55% ........................F....................................._....._7....,.........••....„ 15 Oxford* 280 ! 220 186 ! 121 84 66 44 35 536 ..........315% ......................................_..._...................... _._..._.................. ... ...........„... .. �. Pleasant Ride 229 220 ! 191 128 92._.1............. _.._.._._. 41 j _._ _...--- 5 ' ----...._........... �.._.._9....°/ _...._....�_ °/ ........................................................................................................_.._............_._......................_... _..__.................._.......__.._................... _... _. _. _. _.... ..,_._ .-..__ 51 _+......._................. 52._ 55 _. _ 2, 526 1. 7...-°...._..... 39. 5 ° ; Pontiac ff 4,044 3,504 2,773 1,835 1,255....�..............�...r.3�_5 I.......................778..._ 655 r._._..._,...83......_...j..._...._._............59.).5._5....i.._.13.96%..._.I...._26.65%.._..� ................................................... L-._...._..__._..._..........................,_._,................................_..__..................................__........_..........�....,..............,.... 4 4 ! Rochester 915 i 691 627 469 1 343 254 ; 203 ; 1'i92 *_ 2,08838-__12,711 16.43% ! 29, 06% ......._....._..._..._......,_.......__...._...................................„..,_.........-...................................,.....................................,......_.._._.•--_.._..... ..........,..._.............. -........._..........._, 1 Rochester Hills 5,854 5,265 i 4,673 3,113 I�...South ..L...........o......n.....................................................,......................................,fI ........_.._.__..........1..............__......,.._........_....._.._..............._._.....,._....,.....__...._....................................................._-_........................................................_............................_....2...,.,...0....2...-1...........................1.._,..5.....8...._1 1, ...............1......,..4......0......3...........1�1,644 i1i........„...,......1...4.....,.4......375 i 70,995.............2......0..........3.....3_...% ..........e............................................._..._. 486 332 188 118 64 55 1,243 6,250 1....................................._..._.................... .........__........................... -..... ....................................... . Rose Townshi 67.._.....„....,!:40.37% .................... ........P..............._.......... _......._............................_................................_............................................_......-..._............._.................................._............_......... ............._........ RoYa.l..Oak 4,310 4,042 2,936 1,993 1,394 1,289 1,334 1,460 10,406 57,236 18.18%32.77% 6 56% 35.84%s 59........._.7....C...94 9 _.........._.5.................._................4.... ._...._.....,....................................... . .......... ... ...Ro al Oak Tw.......... . ..... 760 1 581i 444 364 318 311 305 302 2,044 11,327 ' 18.05% 29.88% Southfield ,3,510 2,330 2,069 1,8732,369 17,233 ...._.71,739 24.02% 39.36% .......................................... .......,..............._............{.........-..............._.,__............,............................-..,................-............ Southfield Township' 1,303 1,109 1,013 ! 736 482 490 529 1 495 ; 3,745 ; 14,547 25.74% 42.32% i ..............................._.....................-._..._..................._._..__........_................._....__.........._................... _ _._.._..._ ........_.......,..._....._......_..._................_.....,........_......_..........,...._.................... i Springfield Township I 1,344 i 1,131 920 648 1 351 i 199 i 109 ! 131 2,358 13,940 i 16.92% 34.67%° _ _....... _.................. ...._........._.............. __......_...._...... _.. _ .......... -- --...-----i---- _..._ ...........__........_ ........... _ _. ..........................................................................p.................................__.. , . ......... ... t 1 S Ivan Lake 190 140 108 86..............................44....1......_...._.....__.....59..........._...._..........47..... 39......................._383.....L.........................._..._...,720.....1.....22._27%......L....4.�..r.45%......1 ....vIva.........................................................1.....__....._....................._..a..,.._._...._..._...-..._.......1........__..................................I_. I 490 1,345 16,449 80,980 ; 20.31% 36.98% Tro 7,095 ; 6,403 5,303 ' 3,732..... 2,592.....i..............�... 987._.; .. ................ - .._._._.......---... _ ---.-............._.......... ...................................... ;..................... ......................... . Y..................................................................................................,..................._....._.............„........................._,._.........,..........................._.................,............................. r I Villa e of Clarkston i 75 58 i 69 j 58 ! 41 35 21 ; 14 ' 238 ! 882 ! 26.98 /° 42.06 /° 0 0 9................... ............ ..............................................................,......................_................,....._.............,....................,........._................._..................... _......_.._.._......,..............................,....._....................__.................._........_............................._....._...............,....................._, Walled Lake ! 548 487 353 ':, 302 ( 198 i 194 j 150 121 + 1,318 i 6,999 1 18.83% 1 33.62% 1 ...................................................._....._.................................._....._..................................................._..............._.............................................. 4......._..._.................................1_..............................................-..._.......A....._.............._...................................................1.1.-...........11 ..............................................................................................................................._...._.....................................-....._._...._......._........... ,..... * Figures for this region are for information purposes and are included in the Township totals. ^ Figures for this region also include out -of -county residents. Data source: U.S. Census Bureau, 2oio Census Demographic Profile Data Page 2 of 3 0 C) w A a Agency on Aging 1-B AdaorarY - Action • An.strers on Aging Geographic Area ...................................... Waterford Township... West Bloomfield ....Township .................................... i White Lake Township .......................................................................... �....Wixom ........................._.. ....................................... Wolverine Lake* Oakland County 2010 Older Adult Populatioi 50-54 55-59 60-64 65-69 70-74 75-79 80-84 8 years................Years......_...........Years.........._........years...................Years............__Years.._.........Years.......... e 5 869 4,820 3 884 2,797 1,889 1,572 1,374 1 _?..51_...,,,680....14_1....6.9......._.....�,.._..._..._....5...__1140.. 1,967 ....................-_.__...............6J.._..__....-...._._.. 9218:77�54131_._....................................... 878.11524352216150 L................._...�_22...� 401 ( 3.23 i 302 j 212 i 118 1 70 ? 47 * Figures for this region are for information purposes and are included in the Township totals. Figures for this region also include out -of -county residents. Data source: U.S. Census Bureau, zoio Census Demographic Profile Data A bY.'Munici alit_P..y i+ Total Total Area % 60+ ..P% 50+ irs 60+ Population ................_..............................._..............................................._........_...._..................... 311.. ...... 2 12,828 . ....................:.......................... f j 7,88 15,924 64,690 i 24.62% 41.29% 424 I 5,281 30 019 17.59% 34.86E% 15 ` 1,4_.........._69 .........._._._....................10.88/° 13,498 ......_........._....._......_............._._o._...._......_...24.94 /° .........__,o._......! 01 _........... .... 53 l......802 , 4312 I 18.60% i 35.39% Page 3 of 3 Vicky Valko From: Menghini, Brian <menghinib@oakgov.com> t: Wednesday, October 17, 2012 11:08 AM .i U: Dan Stencil; Sue Wells; Greg Almas Cc: Vicky Valko; Mark Maciejewski; Lauraine Guilmette Subject: HCMA/OCPR 2012 Joint Permit Sales Dan, Sue and Greg, Fiscal Services-P&R Accounting has issued a voucher to the Huron -Clinton Metropolitan Authority in the amount of $54,453.00, which represents the sale of 2,593 FY2012 joint permits. Per the agreement with HCMA, each permit was sold for $48, of which $27 is OCPR revenue and $21 is HCMA revenue. HCMA sold 1,229 FY2012 joint permits generating $33,183.00 in revenue for OCPR. Below is a summary of the last three fiscal years joint permit sales: FY2012: OCPR sold 2,593 joint permits @ $48 each ($124,464). The revenue split is $27 OCPR/$21 HCMA. This equates to $70,011 in revenue for OCPR and $54,453 for HCMA. HCMA sold 1,229 joint permits @ $48 each ($58,992). The revenue split is $27 OCPR/$21 HCMA. This equates to $33,183 in revenue for OCPR and $25,809 for HCMA. 011: OCPR sold 2,295 joint permits @ $48 each ($110,160). The revenue split is $27 OCPR/$21 HCMA. This equates to $61,965 in revenue for OCPR and $48,195 for HCMA. HCMA sold 1,190 joint permits @ $48 each ($57,120). The revenue split is $27 OCPR/$21 HCMA. This equates to $32,130 in revenue for OCPR and $24,990 for HCMA. FY2010: OCPR sold 2,423 joint permits @ $48 each ($116,304). The revenue split is $27 OCPR/$21 HCMA. This equates to $65,421 in revenue for OCPR and $50,883 for HCMA. HCMA sold 1,130 joint permits @ $48 each ($54,240). The revenue split is $27 OCPR/$21 HCMA. This equates to $30,510 in revenue for OCPR and $23,730 for HCMA. ,r kin fvi�'iu% menghinib@oakgov.com J�stin���ic;rifiai;lnd.corn 10 C-36 Addison Oaks, Independence Oaks p... Addison Oaks, Independence Oaks p... Page 1 of 2 The Oakland Press (theoaklandpress.com), Serving Oakland County dews > Local News Addison Oaks, Independence Oaks parks to close for deer management Thursday, October 18, 2012 8:37 AM EDT Addison Oaks and Independence Oaks county parks will be closed on select dates in November and December to implement the parks system's long-standing deer management program. Addison Oaks County Park in Leonard will be closed to the public from noon to sunset on Nov. 15, 20, 27, 29 and Dec. 11 and 13. Independence Oaks County Park in Clarkston will close on Nov. 19, 21, 26, 28 and Dec. 10 and 12, The Oakland County Parks and Recreation Commission's Deer Management Controlled Hunt Program was initiated at Addison Oaks in 1990, and at Independence Oaks in 2003. "The program has operated to responsibly control the deer population, the hunts have generated and donated more than 36,000 venison meals to the Michigan Sportsmen Against Hunter Program through approximately 13,700 volunteer hunter hours," Oakland County Parks and Recreation Executive Officer Dan Stencil said. fhe managed hunt program is implemented in partnership with the Michigan Department of Natural Resources Block Permit Program to manage deer as a resource of the state according to management goals established by state game biologists. Oakland County Parks and Recreation's Managed Hunt Program is conducted on a volunteer lottery basis. Volunteer hunters must possess valid drivers and hunting licenses, and attend a park -specific safety training session prior to each managed hunt. Natural Resources Planner Brittany Bird explained that "all hunts are operated with the support and assistance of the Oakland County Sheriff's Office Parks Unit, with a minimum of two deputies present on -site for the duration of the hunt. One month prior to managed hunts, neighbors bordering the parks are mailed notification postcards. Hunt notification information is also posted in a minimum of four independent locations on the parks system's website." Managed hunts are just one facet of Oakland County Parks and Recreation's comprehensive Natural Resources Management Program that focuses on an ecosystem approach to ensuring the health and function of park natural communities. Control of deer densities, removal of invasive species, application of prescribed burns, and reintroduction of native plants are among the suite of land management tools applied to achieve this goal. Questions about the managed hunt program can be directed to Bird at 248-858-1726 or Stencil at 248-858-4944. Details about the Oakland County Parks and Recreation Natural Resources program can be found at DestinationOakland.com under Conservation/Stewardship." For more hunting information, check "Things to Do/Hunt" on the website. Addision Oaks' Conference/Banquet Center is open for conference and banquet business only and can be reached at 248-693-8305. 10 C-37 http://theoaklandpress.com/articles/2... Addison Oaks, Independence Oaks p... 10/18/2012 Addison Oaks, Independence Oaks p... Addison Oaks, Independence Oaks p... Page 2 of 2 The Wint Nature Center can be reached at 248-625-6473 to schedule (based on availability) outreach services, field trips and in -park services will be unavailable on hunt dates. — Special to The Oakland Press URL: http://www.theoakiandpress.com/articles/2012/10/18/news/local_news/doc5O7f3O37b4O8c253769481.prt © 2012 theoaklandpress.corn, a Journal Register Property 10 C-38 http://theoalclandpress.com/articles/2... Addison Oaks, Independence Oaks p... 10/18/2012 Vicky Valko From: Stencil, Dan <stencild@oakgov.com> C'-7t: Sunday, October 21, 2012 2:14 PM stanfieldd@oakgov.com; Valko, Victoria Subject: FW: Indpenence Oaks County Park featured in national calendar Attachments: kensinton_trail_with_laurie_057.JPG FOR item From: Jonathan Schechter [mailto:oaknature@aol.coml Sent: Thursday, October 11, 2012 9:20 PM To: stencild@oakgov.com; birdb(&oakgov.com; stanfielddCa�oakgov.com; noyesj@oakgov.com Subject: Indpenence Oaks County Park featured in national calendar Dan, Jon, Brittany, Desiree A bit of good news to share. As you may recall I was at the prescribed fire at Independence Oaks on 5t Patrick's day. After the fire I went on line to The Fire Cache ( a company that sells wildland fire gear) to get a new pair of nomex pants and noted that they were soliciting for fire photos of wildland fires and prescribed fires. I sent in a few pictures and gave it no further thought. I received an e-mail from the company a few days ago letting me know one of my photos was selected. I received a few copies of the calendar today and Independence Oaks burn is the 'fire' for March. I'll be sure to get a copy of the calendar to your office as soon as I can. The attached photo is a photo I took today from the 2013 Wildland Firefighter's Calendar of the proscribed fire at jependence. (nothing to do with Kensington as the attachment subject line may infer) with best regards, Jonathan Jonathan 5 Schechter "When one tugs at a single thing in nature, he finds it attached to the rest of the world." - John Muir 10 C-39 Aep!jj �Y Vki