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Agendas/Packets - 2012.10.03 - 40225
2800 Watkins Lake Road . Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com Q-AAKLAND COUNTYPARKS Gerald A. Fisher Chairman John P. McCulloch Vice Chairman J. David VanderVeen Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Robert Kostin Christine Long Gary R. McGillivray Jahn Scott Wilson Daniel J. Stencil Executive Officer September 26, 2012 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ............................ Glen Oaks Golf Course & Banquet Center 30500 Thirteen Mile Road Farmington Hills, MI 48334-2212 TENAE....................................... Wednesday, September 5, 2012 9:00 a.m. PURPOSE...........................................REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil Executive Officer Next Meeting: November 7, 2012 Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and recreation Commission Meeting Glen Oaks Golf Course & Banquet Center 30500 Thirteen Mile Road, Farmington Hills, MI 48334-2212 October 3, 2012 9:00 AM Agenda Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher/248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5. Approval of Minutes: Regular Meeting 09/05/12 V. Valko 248.858.4603 6. Public Comments: G. Fisher A. Update on Parks Foundation Informational G. Fisher 7. INTRODUCTIONS: Glen Oaks Staff, Tom Garvey, Doug Ammon L. Gee 248.343.3165 8. CONSENT AGENDA A. Internal Service & Department Funds Journal Entry Register for month ending 08/31/12 (FM 11, FY 12); Payment Register for month ending 08/31/12 (FM 11, FY 12) Approval J. Phelps 248.858.5319/D. Stencil B. Monthly Financial Statements for Month Ending 08/31/12 (FM 11, FY12 Approval J. Phelps/D. Stencil C. Monthly Average Comparison Report Approval J. Phelps/D. Stencil 9. REGULAR AGENDA A. Purchase of 4 Yurts (Domed Tent -like Structure) — 2 @ Addison Oaks/2 @ Groveland Oaks Approval J. Dunleavy 248.858.4647 ess, O,�thne �,�imeline n-pzoc d stpzage Oak usinesspia Undezgo" ion) ozd s $ Leaking eed gestzic atezf s Golf CojT Covenant (Dtal QUalitY� C, spzing�ese ��s ) Relent o�Dn�zon�en Tank anDepa (Micbig basement Dzivcway NRi D GSX�,vate 1pa'ershia Resouzces Considezan°n t7pdate ° an e epaent old vembez 2g� 2012 �oz D E Michlg on o RcMeeting tzaGt � special O uet Seri'ices Con of gan0. 0 S,T �,Fp R�pOR�S � 2p12 MontY�.12 anon p � date 1 A Activity Rep°�� entez ,Na�ze�dnc Red Oaks Naze C ittee Repo B ood &-$evezage Cow pz� C. p ecutive OVICez s Rep al Opinion D Ex s�O�. l,eg M• Pzowse 24g g5g 4630 hz�pzmational 13:6 pz°,ational Appz°val Receive andpile h�fo�ational h'fpzmational Rec6ve and�ile nnellon 248.$�g,4b23 � Do ' 11 ga1124g SSg0��5 D- stencil 1 EXv—I I � s�5 ion Oeetirig 1 s� Ss mm�55 D stencil D stencil pields 24g'85g'p914 GeeIT . 3 - Dunleavy IL ells24g 85g 4634 � ells Vieldsl g5g 0909PO-V. stencillS. Gastonia 24g D- stencil G Fishez�-stencil G Fishez 7,5- minutes) � 12. tely to110*114te�eil textoxd' M1 �g32$ ee��a� d �a aYk our , eS, Lo"(0 G �' ate'°s Lade LOa ' CaYt P on isoy 1011, at m� Zg0o Golf Guides: a °ven1b o We R°° N... ;. IV Ou esd y 15s g a.10 °� W� ea�o� °�� t Meeting• Paxks & R Ise �., *MEETING MINUTES * OAKLAND COUNTY PARKS AND RECREATION COMMISSION REGULAR MEETING September 5, 2012 Chairman Fisher called the meeting to order at 9:08 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Secretary J. David VanderVeen, A. David Baumhart, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, John Scott, Eric Wilson COMMISSION MEMBERS ABSENT (WITH NOTICE): Vice Chairman John McCulloch, Robert E. Kostin ALSO PRESENT: Parks and Recreation Daniel J. Stencil, Executive Officer Sue Wells, Administrator -Parks & Rec. Operations Jeremy Brown, Asst. Park Supervisor -County Market Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Larry Gee, Chief -Park Ops. & Maint. — S. District Karen Kohn, Administrative Services Supervisor Melissa Prowse, Business Dev. Rep. Desiree Stanfield, Supervisor -Communications & Mrktg. Soils & Materials Engineers, Inc. Jeff Lanier, Project Environmental Engineer APPROVAL OF AGENDA: Moved by Mrs. Long, supported by Mr. Scott, to approve the agenda with the following change: Item 9 B — Catalpa Oaks Change Order Request Update, change to Informational. AYES: Fisher, Baumhart, Lewis, Long, Scott, Wilson (6) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Wilson, supported by Mr. Scott, to approve the minutes from the OCPRC meeting of August 1, 2012, as submitted. AYES: Fisher, Baumhart, Lewis, Long, Scott, Wilson (6) NAYS: (0) Motion carried on a voice vote. 5-1 (Commission Meeting, September 5, 2012) INTRODUCTION — JEREMY BROWN - ASST. PARK SUPERVISOR/COUNTY MARKET: Sue Wells, Manager of Parks and Recreation Operations, introduced the Assistant Park Supervisor for the Oakland County Market, Jeremy Brown. Jeremy has worked for Oakland County Parks and Recreation part-time as a Seasonal Assistant Park Supervisor for Independence Oaks and Orion Oaks, and as a Parks Helper in the Mobile Recreation unit. He has a programming background and a very strong maintenance background. He also has strong customer service skills and his enthusiasm is contagious. CONSENT AGENDA: Moved by Mr. Wilson, supported by Mr. VanderVeen to approve items 8A through 8E under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 07/31/12 (FM 10, FY 2012) • Payment Register for Month Ending 07/31/12 (FM 10, FY 2012) • Monthly Financial Statements for month ending 07/31/12 (FM 10 FY 12) • FY 2012 3`d Quarter Financial Forecast • OCPR Uncollectible NSF Check Listing for 3`d Quarter FY 2012 • Monthly Average Comparison Report AYES: Fisher, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (8) NAYS: (0) Motion carried on a voice vote. RECOMMENDED PROPOSED FY 2013-2015 BUDGET: Chairman Fisher inquired if anyone in the audience had any questions or comments on the Proposed FY 2013-2015 Budget. Hearing none, he proceeded with the discussion on the budget. Executive Officer Daniel Stencil clarified that historically OCPR held a public hearing as part of the budget adoption process. In working closer with Fiscal Services, we have been advised that requirement is not necessary because the Parks and Recreation budget is included in the Board of Commissioner's budget, which is subject to a public hearing. This saves OCPR approximately $2,000 in advertising costs and will aid in streamlining the process. As part of our strategic planning process one goal was to improve the process and become more efficient in how we do business and this will help us achieve that goal. Executive Officer Stencil also explained that the Parks and Recreation budget is an enterprise fund of the Board of Commissioner's budget. It is a separate funding source like the airport budget, subject to indirect charges from the general fund, and our funds are reported separately under the Board of Commissioner's budget. The Oakland County Parks and Recreation 2013 budget fiscal year runs from October 1, 2012- September 30, 2013. The proposed FY 2013 Operating Budget is for $22,933,010. Details include: 5-2 (Commission Meeting, September 5, 2012) Revenues: Current Year Property Taxes from the'/4 millage $ 11,250,000 Income on Investments & Other Revenue 262,000 Charges for Services and Charges 8,626,273 Planned use of fund balance 2,794,737 $ 22,933,010 Expenses: Salaries & Fringe Benefits $ 10,538,690 Contractual Services Expense 6,412,933 Commodities Expense 1,114,038 Depreciation Expense 3,090,900 Internal Services Expense 1,776,449 $ 22,933,010 Chairman Fisher inquired if staff had included funds for a marketing consultant in the budget. Staff responded that funds were included and that a draft of the RFP will be available in the next couple months. Chairman Fisher again asked if there were any questions or comments from the public. Hearing none he asked if there was a motion on the resolution for the approval of the budget. Moved by Mr. Wilson, supported by Mr. McGillivray to approve the Fiscal Year 2013 Proposed Budget and adopt the Fiscal Year 2013 General Appropriations Act resolution balancing total appropriations with available resources at $22,933,010: OAKLAND COUNTY PARKS AND RECREATION COMMISSION FISCAL YEAR 2013 BUDGET GENERAL APPROPRIATIONS ACT WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional Parks Act, and Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act for Local Government, and the By -Laws of the Oakland County Parks and Recreation Commission approved January 12, 2011, it is the responsibility of the Oakland County Parks and Recreation Commission to amend and adopt the annual Oakland County Parks and Recreation Commission Budget; and WHEREAS, the Parks and Recreation Executive Officer received budget requests from all Parks and Recreation Budget Units, and the Parks and Recreation Executive Officer and his staff has prepared and submitted in detail the Parks and Recreation Executive Officer's Fiscal Year 2013 Budget Recommendation to the Oakland County Parks and Recreation Commission; and WHEREAS, the Oakland County Parks and Recreation Commission has reviewed in detail the Parks and Recreation Executive Officer's Fiscal Year 2013 Budget Recommendation as shown on Schedules A, B, C, D, E, F, and G, hereby annexed and made part of the General Appropriations Act for Fiscal Year 2013; and WHEREAS supplemental summaries and data contained herein are for informational purposes only, and are not part of the General Appropriations Act for Fiscal Year 2013. NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission, after due deliberation, does hereby amend and adopt the Fiscal Year 2013 General Appropriations Act balancing total appropriations with available resources at $22,933,010. BE IT FURTHER RESOLVED that as stated in the Commission By -Laws, appropriations accumulated within the department will be deemed maximum authorization to incur expenditures. 5-3 (Commission Meeting, September 5, 2012) The Parks and Recreation Executive Officer or his designated Fiscal Officer shall exercise supervision and control of all budgeted expenditures with each Budget Unit, and at no time shall the expenditures exceed the total appropriation for the department as originally amended or adopted by the Oakland County Parks and Recreation Commission. AYES: Fisher, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (8) NAYS: (0) Motion carried on a voice vote. CATALPA OAKS CHANGE ORDER REQUEST UPDATE: Mike Donnellon, Chief of Parks Facilities Maintenance & Development, informed the Commission that staff has been conducting weekly progress meetings at the Catalpa Oaks construction site in order to stay on top of the development. In addition, he provided the Commission with an update on the status of the plumbing, electrical, conduit work and utilities inside the building, as well as the progress on the playground equipment. There has been a lot of activity at the site on good -weather days. Painting should start in the next few weeks. The substantial completion date for the project is estimated to be October 15t SPRINGFIELD OAKS GOLF COURSE — LEAKING UNDERGROUND STORAGE TANKS (LUST) SITE CLOSURE REPORT AND RESTRICTIVE CONVENANT (DEED RESTRICTION) (MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY): Staff has submitted a request for approval of a closure report and restrictive covenant (deed restriction). This will restrict activity on 1.89 acres located at Springfield Oaks Golf Course so the earth cannot be disturbed and no new wells are installed in the area, and to ensure there is no contamination to ground water and area wells. This request is as a result of previous underground fuel storage tank leakage. Staff has also been working with SME, Inc. to address the closure, site remediation and monitoring. At this time staff is requesting approval to continue working with SME, Inc. on this project. Moved by Mr. McGillivray, supported by Mr. Wilson to move to continue services with Soils & Materials Engineers, Inc. (SME) in the not -to -exceed amount of $29,000 based on the existing Oakland County Annual Contract, including the potential transfer of this amount from the FY2012 Operation & Maintenance Budget Contingency to the Springfield Oaks — Grounds Maintenance Line Item. AYES: Fisher, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (8) NAYS: (0) Motion carried on a voice vote. Consideration of the closure report and deed restriction will be considered by the Commission at the OCPR Commission meeting on October 3, 2012. PURCHASE OF ELECTRONIC PAYMENT STATION — LYON OAKS DOG PARK/DAY USE: Jim Dunleavy, Chief of Parks Operations & Maintenance — N. District, submitted a request for the purchase of a LUKE II Electronic Payment Station for Lyon Oaks Dog Park/Day Use. Staff plans to purchase one initially, and evaluate its use and success; and if all goes well, purchase additional units in the future for other parks. Moved by Mr. VanderVeen, and supported by Mrs. Long, to approve the purchase of one LUKE II Digital Pay Station unit for Lyon Oaks Dog Park from Traffic and Safety Control Systems Inc., for the purchase price of $17,250. 5-4 (Commission Meeting, September 5, 2012) AYES: Fisher, VanderVeen, Baumhart, Lewis, Long, McGillivray, Scott, Wilson (8) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: Activity Reports for July and August 2012 (FM 10 & 11, FY 2012) were provided to the Commission. EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: - The Ralph Richard Golf Outing raised over $12,000 for pancreatic research at the University of Michigan - Oakland Press full -page article on the Waterparks including six photographs - Participation in the Michigan Summer Youth Program - working at the Madison Heights Nature Center for invasive species removal - Employee Recognition Lunch Thursday, November 8, 12:00-2:00 p.m. - Mineral Rights Sale and the effect on Oakland County Parks and County -owned property - City of Madison Heights City Council Meeting — Red Oaks Nature Center Lease and Presentation on Red Oaks Park Vision and Facilities Concept - Banquet Services Contract Timeline - CSX Railroad Private Road Crossing at Rose Oaks NEW BUSINESS: Commissioner VanderVeen requested a rate comparison for the other OCPR Golf Courses similar to the one submitted for Red Oaks Golf Course in the agenda packet this month. Commissioner McGillivray informed that he has heard very positive comments about the Madison Heights Nature Center and the County's participation and work on the grounds. Commissioner Wilson expressed his pleasure after reading all the thank you notes and letters from the various charities and organizations that have received assistance and services from Oakland County Parks and Recreation staff. ADJOURN: Meeting adjourned at 10:00 a.m. J. David VanderVeen, Secretary Vicky Valko, Recording Secretary 5-5 (LANDC0UNTyPM KS Prod us on%cebook.comjocparks f OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Larry Gee, Chief of Park Operations & Maintenance — S. District Submitted: September 27, 2012 Subject: Introduction — Oakland County Parks and Recreation Staff INTRODUCTION AND HISTORY AGENDA ITEM NO.7 ADMINISTRATION Oakland County Parks and Recreation staff members Tom Garvey and Doug Ammon will be present at the Commission meeting on October 3, 2012, in order to be introduced to the Commission. Tom Garvey has worked for Oakland County Parks and Recreation since 1990. The most recent positions he held at Oakland County Parks and Recreation are Skilled Maintenance Mechanic II for Red Oaks and Site Supervisor for Red Oaks Park. Tom was recently promoted to the position of Maintenance Parks Supervisor I for Glenn Oaks, Catalpa, and all of Red Oaks which includes the Golf Course, Waterpark, Dog Park, Soccer Complex and the Nature Center. Doug Ammon worked full-time for Oakland County's Facilities Maintenance & Operations for five years. He started with Oakland County Parks and Recreation in June 2007. Doug was named the new Parks Crew Chief at Glen Oaks in July 2012. He previously worked as an Assistant Superintendent at Cherry Creek Golf Course. We will also be introducing the Glen Oaks Staff that will be present the morning of the October 3, 2012, Commission meeting. 7 A-1 Find us on facebook.com/oc arks ' CC��AKLANDCOUNTYPARKS p OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 AGENDA ITEM No. 8 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: September 18, 2012 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 8 A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register: August, 2012 (FM 11, FY 2012) 1,302,679.05 * Voucher Payment Register: August, 2012 (FM 11, FY 2012) 878,092.43 TOTAL 2,180,771.48 * Back-up information is available for review. 8. B. MONTHLY FINANCIAL STATEMENTS August, 2012 (FM 11, FY 2012) 8 A-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 11 FY 2012 (FOR MONTH ENDING 8/31/12) 2012 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,684,000.00 $11,674,690.17 $9,309.83 99.9% Other 255,525.00 40,593.84 214,931.16 15.9% GLEN OAKS GOLF COURSE 986,540.00 899,820.33 86,719.67 91.2% LYON OAKS GOLF COURSE 1,167,000.00 1,128,641.83 38,358.17 96.7% RED OAKS GOLF COURSE 381,500.00 312,025.70 69,474.30 81.8% SPRINGFIELD OAKS GOLF COURSE 743,174.00 624,170.19 119,003.81 84.0% WHITE LAKE OAKS GOLF COURSE 834,503.00 725,945.76 108,557.24 87.0% WATERFORD OAKS COUNTY MARKET 92,214.00 59,351.83 32,862.17 64.4% INDEPENDENCE OAKS NATURE CENTER 32,300.00 27,217.04 5,082.96 84.3% ADDISON OAKS 423,580.00 458,597.25 (35,017.25) 108.3% ADDISON OAKS CONFERENCE CENTER 124,000.00 64,711.42 59,288.58 52.2% GROVELAND OAKS 695,152.00 680,266.19 14,885.81 97.9% HIGHLAND OAKS 3,000.00 3,840.43 (840.43) 128.0% INDEPENDENCE OAKS 285,388.00 237,868.80 47,519.20 83.3% LYON OAKS 92,900.00 88,937.00 3,963.00 95.7% ORION OAKS 104,500.00 83,467.00 21,033.00 79.9% RED OAKS DOG PARK 47,000.00 30,646.73 16,353.27 65.2% ROSE OAKS 5,500.00 270.42 5,229.58 4.9% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 71,319.00 61,276.81 10,042.19 85.9% WATERFORD OAKS ACTIVITY CENTER/PARK 50,629.00 53,263.14 (2,634.14) 105.2% RECREATION PROGRAMS & SERVICES 227,665.00 194,518.38 33,146.62 85.4% CATALPA OAKS 10,000.00 0.00 10,000.00 0.0% RED OAKS WATERPARK 992,750.00 1,356,377.60 (363,627.60) 136.6% WATERFORD OAKS BMX COMPLEX 21,475.00 12,403.25 9,071.75 57.8% WATERFORD OAKS TOBOGGAN COMPLEX 5,000.00 2,560.00 2,440.00 51.2% WATERFORD OAKS WATERPARK 734,400.00 604,940.33 129,459.67 82.4% TOTAL REVENUE $20,071,014.00 $19,426,401.44 $644,612.56 96.8% EXPENSES ADMINISTRATIVE SERVICES $5,381,213.00 $4,244,178.08 $1,137,034.92 78.9% FISCAL SERVICES ADMINISTRATION 163,679.00 118,326.36 45,352.64 72.3% FISCAL SERVICES PARKS & REC 261,794.00 201,922.93 59,871.07 77.1% GLEN OAKS GOLF COURSE 1,018,039.00 1,033,807.40 (15,768.40) 101.5% LYON OAKS GOLF COURSE 1,833,309.00 1,400,147.84 433,161.16 76.4% RED OAKS GOLF COURSE 648,835.00 543,104.85 105,730.15 83.7% SPRINGFIELD OAKS GOLF COURSE 821,146.00 636,654.27 184,491.73 77.5% WHITE LAKE OAKS GOLF COURSE 967,312.00 764,234.02 203,077.98 79.0% WATERFORD OAKS COUNTY MARKET 92,214.00 30,919.05 61,294.95 33.5% INDEPENDENCE OAKS NATURE CENTER 232,600.00 198,999.06 33,600.94 85.6% ADDISON OAKS 1,313,280.00 1,180,511.00 132,769.00 89.9% ADDISON OAKS CONFERENCE CENTER 219,390.00 240,849.84 (21,459.84) 109.8% GROVELAND OAKS 1,198,077.00 985,658.65 212,418.35 82.3% HIGHLAND OAKS 68,806.00 42,080.98 26,725.02 61.2% INDEPENDENCE OAKS 917,346.00 778,791.08 138,554.92 84.9% LYON OAKS 305,662.00 267,722.80 37,939.20 87.6% ORION OAKS 175,542.00 134,853.61 40,688.39 76.8% RED OAKS DOG PARK 120,493.00 65,383.86 55,109.14 54.3% ROSE OAKS 62,291.00 39,946.02 22,344.98 64.1% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 392,347.00 306,304.14 86,042.86 78.1% WATERFORD OAKS ACTIVITY CENTER/PARK 752,494.00 454,415.08 298,078.92 60.4% RECREATION PROGRAMS & SERVICES 1,154,372.00 893,606.30 260,765,70 77.4% CATALPA OAKS 137,009.00 36,276.41 100,732.59 26.5% RED OAKS WATERPARK 1,253,974.00 1,068,559.87 185,414.13 85.2% WATERFORD OAKS BMX COMPLEX 65,012.00 43,679.43 21,332.57 67.2% WATERFORD OAKS TOBOGGAN COMPLEX 182,340.00 136,639.78 45,700.22 74.9% WATERFORD OAKS WATERPARK 1,030,458.00 828,360.27 202,097.73 80.4% FACILITIES & MAINTENANCE 1,226,480.00 983,684.03 242,795.97 80.2% CONTINGENCY/INTERNAL SERVICE CHARGES* 1,088,400.00 181,635.28 906,764.72 N/A TOTAL EXPENSES $23,083,914.00 $17,841,252.29 $5,242,661.71 77.3% REVENUE OVER/(UNDER) EXPENSES ($3,012,900.00) $1,585,149.15 ($4,598,049.15) 2012 2011 2010 2009 ACTUAL REVENUE TO DATE: 96.8% 79.1% 76.5% 93.6% BUDGET BALANCE: 3.2% 20.9% 23.5% 6.4% ACTUAL EXPENSE TO DATE: 77.3% 70.7% 66.7% 72.5% BUDGET BALANCE: 22.7% 29.3% 33.3% 27.5% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 2) 8 B-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 11, FY 2012 (FOR MONTH ENDING 8/31/12) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET: WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE $11,715,284.01 0.00 0.00 11,715,284.01 899,820.33 1,128,641.83 312,025.70 624,170.19 725,945.76 3,690,603.81 YEAR TO DATE EXPENSE $4,244,178.08 118,326.36 201,922.93 4,564,427.37 1,033,807.40 1,400,147.84 543,104.85 636,654.27 764,234.02 4,377,948.38 REVENUE OVER (UNDER) EXP. $7,471,105.93 (118,326.36) (201,922.93) 7,150,856.64 (133,987.07) (271,506.01) (231,079.15) (12,484.08) (38,288.26) (687,344.57) 59,351.83 30,919.05 28,432.78 59,351.83 30,919.05 28,432.78 27,217.04 198,999.06 (171,782.02) 27,217.04 198,999.06 (171,782.02) 458,597.25 64,711.42 680,266.19 3,840.43 237,868.80 88,937.00 83,467.00 30,646.73 270.42 61,276.81 53,263.14 1,763,145.19 194,518.38 0.00 1,356,377.60 12,403.25 2,560.00 604,940.33 2.170.799.56 1,180,511.00 240,849.84 985,658.65 42,080.98 778,791.08 267,722.80 134,853.61 65,383.86 39,946.02 306,304.14 454,415.08 4,496,517.06 893,606.30 36,276.41 1,068,559.87 43,679.43 136,639.78 828,360.27 3,007,122.06 (721,913.75) (176,138.42) (305,392.46) (38,240.55) (540,922.28) (178,785.80) (51,386.61) (34,737.13) (39,675.60) (245,027.33) (401,151.94) (2,733,371.87) (699,087.92) (36,276.41) 287,817.73 (31,276.18) (134,079.78) (223,419.94) (836,322.50) 0.00 983,684.03 (983,684.03) 0.00 983,684.03 (983,684.03) 0.00 181,635.28 (181,635.28) $19,426,401.44 $17,841,252.29 $1,556,716.37 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakgov.com/fiscal/info pub/month lyre ports. htm1 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 2 of 2) 8 $-2 Oakland County Parks and Recreation Commission Monthly Average Comparison Report Comparison of FY 2012 Actuals with 5-Year Average Actuals and the FY 2012 Adopted Budget Adopted Budget October November I December January =I February March April _ May I June July -I August I September CUMULATIVE REVENUES: _...... _...... S-YEAR AVERAGE REVENUE $ 347,207 $ 149,312 $ 1,735,663 $ 5,567,990 $ 4,509,065 $ 2,502,280 $ 1,167,090 $ 1,235,921 $ 1,398,320 $ 1,936,483 $ 1,SS6,098 $ 2,133,058 $24,238,487 Percentage of Total 1.43% 0.62% 7.16% 22.97% 18,60% MR% 4.82% 5.10% 5.77% 7.99% 6.42% 8.80% 100% FY2012 Adopted Budget/Alottment $ 19,975,300 $286,138 $123,051 $1,430,386 $4,588,664 $3,715,988 $2,062,166 $961,816 $1,018,541 $1,152,376 $1,595,884 $1,282,404 $1,757,885 $14,186,750 FY 2012 Actuals - $184,765 $148,802 $1,521,187 $5,159,496 $3,045,757 $2,412,594 $1,231,026 $1,095,649 $1,S25,546 $1,901,966 $1,304,859 $19,531,648 Average Revenue Over/(Under) - ($101,373) $25,751 $90,802 $570,831 ($670,231) $350,428 $269,210 $77,108 - $373,169 $306,081 $22,455 - $1,314,233 EXPENSES: _.. ...... _ _.. _._ 5-YEAR AVERAGE EXPENSE $1,358,250 $1,294,008 $1,584,581 $1,277,151 $1,194,100 $1,641,038 $1,496,298 $1,863,166 $2,418,331 $2,264,730 $2,190,681 $2,300,827 $20,883,160 Percentage of Total 6.50% 6.20% 7.59% 6.12% 5.72% 7.86% 7.17% 8.92% 11.58% 10.84% 10.49% 11.02% 100% FY2012 Adopted Budget/Alottment $ 23,107,000 $1,502,889 $1,431,806 $1,753,322 $1,413,155 $1,321,259 $1,815,791 $1,655,638 $2,061,574 $2,675,858 $2,505,900 $2,423,966 $2,545,841 $12,955,435 FY 2012 Actuals $1,261,533 $1,175,672 $1,396,150 $1,232,647 $1,115,946 $1,638,153 $1,331,323 $1,771,704 $2,496,419 $2,290,593 $2,131,114 $17,841,252 Average Expenses (Over)/Under $241,356 $256,134 $357,172 $180,508 $205,313 $177,639 $324,316 $289,870 $179,439 $215,308 $292,852 $2,719,907 Average OverallFavorability/(Unfavorability) $139,983 $281,886 $447,974 $751,339 ($464,918) $528,067 $593,526 $366,978 $552,609 $521,389 $315,307 $4,034,139 8 C-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 AGENDA ITEM NO. J A PARK OPERATIONS & MAINTENANCE. N. DISTRICT To: Chairman Fisher and Commission Members From: James C. Dunleavy, Chief of Parks Operations —North District Submitted: September 26, 2012 Subject: Yurt Camping Structures INTRODUCTION AND HISTORY The Oakland County Parks have been providing camping experiences for over 40 years. The past 15 years we have been providing cabin rentals for guests to enjoy the camping experience without the need to invest in a camper or camping equipment. Staff has seen the need grow for additional cabins at both campgrounds. The cost to add additional cabins is approximately $43,900 per cabin. Staff has been looking at alternatives to provide this same experience and is very excited with the option of the Yurt camping structures. The Yurt structure will be built on a wooden platform on an existing camp site or as an additional site to camping capacity. Staff is proposing we place the two Yurts designated for Groveland on an island, believing we can charge a premium fee for this unique experience. Two camp sites in Section D at Addison Oaks have also been designated for Yurts. This is also a great location in a heavily wooded area with great access to the trail system and near the restrooms. The Yurts we are requesting for Commission approval are 24-foot round domed structures. The Yurts will be divided into two separate rooms for sleeping and seating areas and will provide room for six guests to sleep. According to the records for the past three years for both campgrounds from Memorial Day to Labor Day, the weekend cabin rentals are at 100% capacity and 65% during the week. One six -person cabin generates approximately $8,000.00 revenue annually. Groveland Oaks has 4 four -person cabins and 4 six -person cabins, and Addison Oaks has 4 four - person cabins and 2 six -person cabins. Our existing cabins at both campgrounds generate over $75,000 annually. Staff is requesting authorization to purchase four Yurt sleeping structures; two structures each for Addison Oaks and Groveland Oaks. Staff has also budgeted $30,000.00 to provide beds and furniture for all four structures. If approved, staff will build the platforms for each Yurt to be installed prior to opening of the 2013 camping season. Listed below is a comparison for the cost of a Cabin vs. a Yurt: Six -Person Cabin Yurt Cost $ 36,400 Cost (Includes shipping and building materials) $ 11,080 (Cost includes all Utilities, Foundations, Decks Utilities, Platform, Permits, Deck, Entry Ramp Permits, Materials & Labor) Materials & Labor 8,920 Furniture 7,500 Furniture 7,500 Total Cost Per Cabin $ 43,900 Total Cost Per Yurt $ 27,500 Replacement Cost for Exterior Canvas $ 5,000 Life Expectancy 40 Yrs. Life Expectancy 15 Yrs. 9 A-1 Page 2 Staff received the following bids for four Yurt structures: Bidder Total Amount The Colorado Yurt Company $44,320 Rainer Industries $59,548 Pacific Yurts $53,132 Shelter Designs $47,660 Funds in the amount of $80,000 have been budgeted in the FY 2013 Budget — under the Capital Improvement Budget. Staff budgeted $48,000 for the purchase of the Yurts and $32,000 for site improvements and construction costs of the platforms. ATTACHMENTS - Picture & Features of Proposed Yurt Structures. STAFF RECOMMENDATION Staff recommends purchasing four Yurt Structures from the low bidder, The Colorado Yurt Company, for the purchase price of $44,320. MOTION Moved to approve the purchase of four Yurt Structures, two for Addison Oaks and two Groveland Oaks from the low bidder, The Colorado Yurt Company, in the amount of $44,320. U__ Page 2 'he Yurts at Groveland Oaks, including site/utility improvements ($40,000) has been budgeted in the approved FY2013 ipital Improvement Budget with an additional $40,000 forecasted in FY2016 for Addison Oaks for a total amount of $80,000. Due to the economy of scale and revenue opportunity associated with these projects, staff decided to bid all four Yurts together as one project. ATTACHMENTS - Picture & Features of Proposed Yurt Structures. STAFF RECOMMENDATION Staff recommends awarding a purchase order to the lowest qualified bidder, the Colorado Yurt Company in the amount of $44, 320 for the purchase of four Yurt Structures. Staff further recommends to adjusting the originally forecasted FY2016 CIP project for Addison Oaks to the FY2013 CIP Budget. MOTION Move to award a purchase order to the lowest qualified bidder, The Colorado Yurt Company in the amount of $44,320 for the purchase of four Yurt structures. Move to adjust and transfer $40,000 from the FY2013 CIP Reserve to the Addison Oaks CIP Project Fund. YU RT A Yurt is a "portable" structure much like those used by nomadic tribes in Mongolia over 2000 years ago. The domed, tent -like structure sits on top of a portable wooden frame to create an efficient shelter that is environmentally friendly. Despite their rustic appearance, today's Yurts are quite high tech. Bubble wrap insulation developed by NASA provides warmth in winter and a cool feel in the summer. Seams are electronically welded using radio waves, which give the roof amazing strength and durability. Sturdy fir rafters and steel rivets support the cone -shaped top with a domed skylight at the apex. This overhead view and abundant natural light give the yurt an open, airy feel. A Yurt offers people an experience close to nature. You can hear the wind, see the snow, but it's comfortable and warm when you're inside. The Viking Yurt is a much more sturdy and fancy version of a yurt and stays up year around. How A Yurt Works The structural integrity of a yurt is based on compression and tension working together to form a freestanding, clear span structure. At the top of the yurt, the hub or compression ring is under pressure from the rafters, which radiate out from it. The rafters span out and down from the ring at a thirty -degree angle, and hook onto the main cable — which is under tension. The main cable is a continuous loop, preset to the exact circumference of the yurt. It is supported by the lattice wall and doorjamb, which bolt together to form a continuous circular wall. The roof material, the fabric walls, the dome and the door enclose the yurt framework. 9 A-3 The Colorado Yurt Company 28 W. South Fourth Street Montrose Colorado 1800-288-3190 Yurts are one of the strongest and most resource efficient structures ever created. They are circular, domed canvas and wooden structures that feature an elegant integration of tension and compression components, allowing the yurt to withstand heavy wind, rain and snow. The Yurts structure that has been selected will include the following features: • Locking doors with insulated glass • High -quality, fire retardant materials • Insulation • Three large glass windows • Reinforced roof with skylight dome • Eight -year warranty on entire Yurts Park staff will be purchasing rustic log furniture for each of the Yurts. This will match the furniture in our cabins. 9 A-4 OAKLAND COUNTYPMKS Find us on facebook.com/ocparks OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: September 26, 2012 Subject: Waterford Oaks Business Plan: Process, Outline & Timeline INTRODUCTION AND HISTORY As discussed at the July 2012 OCPR Commission meeting, the following is an update on business planning including: Resource Allocation and Cost Recovery Planning (Service Portfolio Project), Waterford Oaks Business Plan development process and timeline, and an outline of the Dog Park Facility Business Plan. Resource Allocation and Cost Recovery Planning Staff is working with Oakland County Purchasing to have a contract in place with GreenPlay LLC by October 31, 2012 for the purpose of determining optimal cost recovery rates for park and recreation services that are based on public input regarding the relative community vs. private benefit of each service. GreenPlay will assist with relating cost recovery determination for categories of service to pricing and implementation strategies and set goals for improving cost recovery. Scope of Work: • Finalize inventory of services and service categories (already begun by staff) and definitions of terms • Refine process for determining cost recovery for individual services and service categories • Introduce process to OCPR Commission • Introduce process to OCPR staff • Conduct facilitated public meetings to sort service categories into various levels based on the beneficiary of each category and OCPRC's mission, goals and objectives • Conduct meetings with staff to determine cost recovery target ranges, pricing strategies, and determine implementation steps • Create service portfolio with recommended cost recovery and pricing goals by category of service • Make policy recommendations • Present final document to OCPR Commission • Consult as needed during development of business plans that incorporate service portfolio findings and recommendations Waterford Oaks Business Planning The Business Plan for Waterford Oaks County Park will consist of multiple Facility Business Plans that share a common understanding of goals and objectives for the park (and OCPRC) as a whole. Facility Business Plan development is the next step following park master plan development. The goal of creating individual facility business plans is to research, identify and recommend strategies for improving cost recovery where appropriate while providing high -quality, customer -focused recreation experiences that allow for optimal mission effectiveness. 9 B-1 Page 2 EMENNEM The Facility Business Plans for Waterford Oaks will include, in priority order: 1. Dog Park 2. Day Use Park 3. Waterpark 4. Greenhouse 5. County Market (revise/update) An audit of the BMX Complex and Lookout Lodge/Fridge at Waterford Oaks will also be conducted to determine the next steps for these facilities. See attached graphic illustrating timeline and process flow for Business Plan development. The Dog Park will be the first facility business plan developed by staff for Waterford Oaks (not including the County Market business plan drafted earlier this year). Staff will present a draft facility business plan for the Dog Park to the Commission in January 2013, with a final draft in April 2013. Business Plan development will be a team effort, led by Business Development. For the Waterford Oaks Dog Park the team will consist of the following staff (or their designees): Melissa Prowse, Business Development Representative Mike Donnellon, Chief of Facilities Operations & Maintenance Terry Fields, Chief of Recreation Programs & Services Donna Folland, Project Advisor, Master Plan Development Larry Gee, Chief of Park Operations, South District Katie Stavale, Park Supervisor, Waterford Oaks Dan Stencil, Executive Officer Becky Stepp, Project Advisor, Partner & Sponsor Management Jesse Ward, Skilled Maintenance Mechanic 111, Waterford Oaks Sue Wells, Manager of Park Operations Waterford Oaks Waterpark Facility Business Plan September 17, 2012 OUTLINE 1. Executive Summary. To be written last as a summary of the research, analysis and recommendations. 2. Situational & Competitive Analysis. The Waterford Oaks Waterpark business plan begins with a situational and competitive analysis for the facility. This analysis will provide a general industry overview including history and trends for waterpark development and usage. It will also provide detail on competitor waterpark facilities, looking at location, pricing, comparative product quality, image and usage (where available). The purpose of the competitive analysis is to inform Parks role in the market, and thereby decisions regarding current and future management and development of the facility. An important part of the situational analysis will be a Strengths, Weaknesses, Opportunities and Threats analysis. This activity, performed by key Parks staff, will help identify internal strengths and weaknesses as well as external opportunities and threats affecting the Waterpark. 3. Market Analysis. The goal of a market analysis is to determine the attractiveness of a market, both now and in the future by outlining demographics of current Waterpark users as well as those of the broader target market. Data will include local and regional demographics and economic trends such as population size and growth, age distribution and spending patterns. This section will also segment the Waterpark market to determine strategies associated with different user groups. Parks will use the findings of the Market Analysis to guide future investment and management decisions to advance the success of the Waterpark. The Market Analysis will inform decisions regarding staffing, facility expansion, purchase of capital equipment, and marketing/promotional activities. 4. Operational and Financial Assessment. The business plan will identify cost centers for the facility and provide a comprehensive understanding of all facility operations. Cost centers are viable groupings of similar expenditures applied towards a singular focused service. Cost centers for Waterford Oaks Waterpark include: Gate (ticket sales), Concessions/Vending (food and beverage) and Maintenance (buildings, structures). Understanding operations and associated direct and indirect costs will allow for informed decisions to increase cost recovery at the facility. This section will also outline the financial history of the facility, as well as cost 9 B-3 recovery goals based on a (developing) service portfolio and an analysis of public/private benefit of the services provided. S. Business Strategy. The business plan will provide strategic recommendations for adjustments in operations, marketing and pricing in order to meet a desired level of cost recovery at the facility. These recommendations will also evaluate projected capital projects for market demand, cost recovery and feasibility. 6. Final Recommendations. This section will be a final summary of the business plan recommendations based on all data provided. It will also prioritize recommendations based on need, cost and feasibility. Facility Business Plans are designed to be working documents, evaluated annually. The final recommendations will be broken down into immediate, short-term and long-term changes, and will provide staff with measurable action items to track progress. ON Prelim. Park Business Plan Master Plan 2_ Prelim. Phasin Conce t g p 3 Prioritize Facilities 4 Business Plan Outline 10/12 Facility C Goal setting — Cost Recovery & Business Mission Effectiveness 6 Strategy & Business Model Planning Facility _ Develop. Process: Business Plan % Business Plan Draft 1/13 Where 8 Final Draft 4/13 Are We MOW? 9 Plan Approval 5/13 10 Evaluation OCPR Park Planning Process 10/2012 9 B-5 �AKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 AGENDA ITEM NO. 9 C FACILITIES MAINTENANCE AND DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: September 26, 2012 Subject: Springfield Oaks Golf Course — Closure Report & Restrictive Covenant (Deed Restriction) INTRODUCTION AND HISTORY In 1992, it was discovered that the underground fuel storage tank was leaking, causing an environmental hazard near the maintenance facility at the golf course. Over the following 15 years, OCPRC staff and environmental consultants installed several monitoring wells to identify the extent of the environmental hazard. In 2007, OCPRC staff received notification from the Michigan Department of Environmental Quality (MDEQ) of a grant opportunity to fund a remediation project for the site. On January 9, 2008, the Oakland County Parks & Recreation Commission accepted a grant in the amount of $50,000 for this remediation, which was later increased to $64,000 in 2009. OCPRC staff have been working with Soil & Materials Engineers, Inc. (SME) to complete the necessary remediation specifications, drawings, closure report and restrictive covenant. In August 2009, the OCPRC approved a remediation contract to Technical Professional Services, Inc in the amount of $121,150.00 for the partial remediation of the site, since a portion of the environmental plume is located under the maintenance facility. After completion of the site remediation, SME began efforts to complete the necessary Closure Report and Restrictive Covenant, attached, as requested by the MDEQ as an Amended Final Assessment Report (FAR) since the deed restriction was being submitted as a draft for their review and concurrence. These documents were initially submitted in the spring of 2010. The Closure Report primarily describes monitoring procedures, evaluation and results to ensure the remaining hazardous product is stable and not further contaminating other soil areas. The associated Restrictive Covenant (Deed Restriction) is approximately 1.89 acres and prohibits the installation of new drinking wells within the area of the identified plume. (The plume is much smaller than the size of the Restrictive Covenant.) To date, OCPRC has expended a $212,128.71, less the $64,000 grant, for a total expenditure of $148,128.71. Within the restricted area is the maintenance facility drinking well at a depth of approximately 250'. However, its location is not within the identified plume, and the soil borings indicate a large protective clay barrier between the plume (depth of 12') and the well's water source. With the well located within the restricted area, it posed particular concern for the MDEQ, as the guiding environmental laws in place at the time the Closure Report/Restrictive Covenant was submitted did not address a vertical delineation of the plume. This concern resulted in a delay for approval of the submitted Closure Report. On June 19, 2012, OCPRC staff received a letter from the MDEQ accepting the restricted area of the Covenant, including the well, and providing information on revisions to the Closure Report required in order to comply with the newly revised environmental laws. On August 8, 2012, OCPRC & SME staff met with representatives from the MDEQ to clarify the required revisions to conclude this remediation project. 9 C-1 Page 2 ATTACHMENTS - Restrictive Covenant (Deed Restriction) - Resolution STAFF RECOMMENDATION At the September Commission meeting the Commission approved continuing services with SME, Inc. to assist with addressing the closure, site remediation and monitoring. Since the MDEQ has reviewed the Restrictive Covenant, it can be recorded and the Closure Report submitted. Therefore, staff requests adoption of the attached resolution recommending approval of the Restrictive Covenant (Deed Restriction) by the Board of Commissioners which will restrict any further installation of water wells within the described area. MOTION Move to adopt the Oakland County Parks and Recreation Commission resolution recommending approval of the Restrictive Covenant (Deed Restriction) by the Oakland County Board of Commissioners, which will restrict any further installation of water wells within the described area at the Springfield Oaks Golf Course maintenance facility. 9 C-2 RESOLUTION WHEREAS, the County of Oakland owns property located along Andersonville Road in Springfield Township known as Springfield Oaks County Park; and WHEREAS, in 1992 a leak in an underground storage tank near the maintenance facility at the golf course was discovered; and WHEREAS, the Oakland County Parks and Recreation Commission has been working with the Michigan Department of Environmental Quality (MDEQ) to ensure the necessary site remediation is completed; and WHEREAS, the Oakland County Parks and Recreation Commission received grant funding in the amount of $64,000 to assist with the remediation; and WHEREAS, the Oakland County Parks and Recreation Commission contracted with Technical Professional Services, Inc. for the partial remediation of the site, excluding a portion of the environmental plume located under the maintenance facility and which includes a well; and WHEREAS, the Oakland County Parks and Recreation Commission contracted with Soil & Materials Engineers, Inc. to complete the necessary remediation specifications, drawings, closure report and restrictive covenant (deed restriction); and WHEREAS, the Oakland County Parks and Recreation Commission received MDEQ approval of the restricted area of the covenant which is approximately 1.89 acres, including the well, which restricts any further installation of water wells within the described area. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve the Restrictive Covenant (Deed Restriction) of approximately 1.89 acres at Springfield Oaks County Park with the Michigan Department of Environmental Quality. Moved by_ Supported by Date 9 C-3 DECLARATION OF RESTRICTIVE COVENANT MDEQ Reference No. RC-RD-213-12-109 This Declaration of Restrictive Covenant (Restrictive Covenant) was recorded with the Oakland County Register of Deeds to protect public health, safety, and welfare, and the environment by prohibiting or restricting activities that could result in unacceptable exposure to environmental contamination present at a specific portion of the property located in 12450 Andersonville Road, Davisburg, Michigan 48350 and legally described in the attached Exhibit 1 (hereinafter "Property"). The "Survey of Property and Limits of Land and Resource Use Restrictions", attached as Exhibit 2, depicts and describes the area of the Property subject to the land and/or resource use restrictions specified in this Restrictive Covenant (hereinafter "Restricted Property"). The Restricted Property is associated with Springfield Oaks Golf Course for which a Closure Report (hereinafter "CR") was completed under Part 213, Leaking Underground Storage Tanks, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (hereinafter "NREPA"), MCL 324.21301 et seq. Corrective actions that were implemented to address environmental contamination are fully described in the CR dated October 2012. A copy of the CR is available from the Michigan Department of Environmental Quality (MDEQ) Remediation and Redevelopment Division District Office. Part 213 of NREPA requires the recording of this Restrictive Covenant with the Oakland County Register of Deeds based upon the corrective action activities for the site to: (1) restrict unacceptable exposures to regulated substances located on the Restricted Property; (2) assure that the use of the Restricted Property is consistent with the exposure assumptions used to develop cleanup criteria under Section 21304a(2) of the NREPA, and (3) assure the exposure control measures relied upon in the CR are effective; and (4) to prevent damage or disturbance of any correction action on the Restricted Property. The restrictions contained in this Restrictive Covenant are based upon information available at the time the CR was implemented by the County of Oakland, by and through, the Oakland County Parks and Recreation Commission. Failure of the corrective action to achieve and maintain the cleanup criteria, exposure controls, and requirements specified in the CR; future changes in the environmental condition of the Restricted Property or changes in the cleanup criteria developed under Section 21304a(2) of the NREPA; the discovery of environmental conditions at the 9C- 4 Restricted Property that were not accounted for in the CR; or use of the Restricted Property in a manner inconsistent with the restrictions described below may result in this Restrictive Covenant not being protective of public health, safety, and welfare, and the environment. The adequacy of the corrective action undertaken pursuant to the CR may not have been reviewed by the MDEQ. Definitions For the purposes of this Restrictive Covenant, the following definitions shall apply: "MDEQ" means the Michigan Department of Environmental Quality, its successor entities, and those persons or entities acting on its behalf. "Owner" means at any given time the then -current title holder of all or any portion of the Restricted Property. "RBCA" means the American Society for Testing and Materials (ASTM) document entitled, "Standard Guide for Risk -Based Corrective Action Applied at Petroleum Release Sites," Designation E 1739-95. All other terms used in this document which are defined in Part 3, Definitions, of the NREPA; Part 213 of the NREPA; Part 201, Environmental Remediation, of the NREPA; or the Part 201 Administrative Rules (Part 201 Rules), 1990 AACS R 299.5101 et seq., shall have the same meaning in this document as in Parts 3, 213, and 201, and the Part 201 Rules, as of the date this Restrictive Covenant is filed. Summary of Corrective Actions Hazardous substances including benzene, ethylbenzene, 2-methyl naphthalene, naphthalene, toluene, 1,2,3-trim ethyl benzene, 1,2,4-trimethylbenzene, 1,3,5- trim ethyl benzene, and xylenes were released from an underground storage tank resulting in contamination of the Restricted Property. Soil and groundwater contamination remains at levels that do not allow unrestricted residential use of the Restricted Property. Except as provided herein, public health will be protected by preventing the use of groundwater from the Restricted Property in an unconfined water bearing zone. An exposure barrier, consisting of the existing maintenance building, will be used to prevent dermal contact exposure to contaminated soil identified at VSR14- SW located beneath the west maintenance building foundation. Future subsurface and construction activities in the Restricted Property will require evaluation to determine if additional response action is necessary for planned activities. THEREFORE, 1. Declaration of Land and Resource Use Restrictions. In accordance with the CR, the County of Oakland, Owner of the Property, covenants that the Restricted Property is subject to the following restrictions: 9C-5 a. Prohibited Activities to Eliminate Unacceptable Exposures to Regulated Substances. The Owner shall prohibit the construction or use of wells or other devices on the Restricted Property to extract groundwater for consumption, irrigation, or any other purpose, except as provided below: The construction and use of wells or other devices to extract groundwater from an uncontaminated confined aquifer below the elevation of 950 feet above mean sea level is permitted provided the lower aquifer is separated from the shallow contaminated aquifer by a confining layer of clay with a minimum thickness of at least 150 feet. The wells shall be constructed in a manner that will prevent contamination from the shallow contaminated aquifer from migrating into the lower uncontaminated aquifer. Any well constructed in accordance with this subparagraph shall meet all state and local permitting and environmental health code standards. The groundwater from any well shall be tested and found to meet all applicable State of Michigan standards for human consumption prior to use. 2. Wells and other devices constructed as part of a response activity for the purpose of evaluating groundwater quality or to remediate subsurface contamination associated with a release of hazardous substances into the environment are permitted provided the construction of the wells or devices complies with all applicable local, state, and federal laws and regulations and does not cause or result in a new release, exacerbation of existing contamination, or any other violation of local, state, or federal laws or regulations. 3. Short-term dewatering for construction purposes is permitted provided the dewatering, including management and disposal of the groundwater, is conducted in accordance with all applicable local, state, and federal laws and regulations and does not cause or result in a new release, exacerbation of existing contamination, or any other violation of local, state, and federal environmental laws and regulations. b. Prohibited Activities to Ensure Effectiveness and Integrity of the Corrective Action. The Owner shall prohibit activities on the Restricted Property that may interfere with any element of the CR, including the performance of operation and maintenance activities, monitoring, or other measures necessary to ensure the effectiveness and integrity of the CR. The existing maintenance building on the Restricted Property serves to prevent exposure to contaminated soil. As a result, any building excavation, demolition, or other intrusive activity, including removal, altering, or disturbing the existing building and foundations, that could affect the integrity of the exposure barrier must be repaired or replaced with a similar engineering control/barrier providing at least the equivalent degree of protection as the original barrier within 14 days of completion of the work that required the intrusion. If future earthwork or building construction is planned in or on the Restricted Property, additional assessment, response activity, 9C-6 and/or engineering controls shall be implemented to prevent human exposure via the dermal contact and inhalation pathways. c. Contaminated Soil Management. The Owner shall manage all soils, media, and/or debris located on the Restricted Property in accordance with the applicable requirements of Sections 21304b and 20120c of the NREPA; Part 111, Hazardous Waste Management, of the NREPA; Subtitle C of the Resource Conservation and Recovery Act, 42 USC Section 6901 et seq.; the administrative rules promulgated thereunder; and all other relevant state and federal laws. 2. MDEQ Access.. The Owner grants to the MDEQ and its designated representatives the right to enter the Restricted Property at reasonable times for the purpose of determining and monitoring compliance with the CR, including the right to take samples, inspect the operation and maintenance of the corrective action measures and inspect any records relating to them, and to perform any actions necessary to maintain compliance with Part 213 and the CR. 3. Conveyance of Property Interest. A conveyance of title, easement, or other interest in the Restricted Property, described and surveyed in Exhibit 2, shall not be consummated by the Owner without adequate and complete provision for compliance with the terms of the CR and this Restrictive Covenant. A copy of this Restrictive Covenant shall be provided to all future owners, heirs, successors, lessees, easement holders, assigns, and transferees by the person transferring the interest in accordance with Section 20116(3) and Section 21310a(2)(c) of the NREPA. 4. Audits Pursuant to Section 21315 of the NREPA. This Restrictive Covenant is subject to audits in accordance with the provisions of Section 21315 of the NREPA, and such an audit may result in the finding by the MDEQ that this Restrictive Covenant is not protective of the public health, safety, and welfare, and the environment. 5. Term of Restrictive Covenant. This Restrictive Covenant shall run with the Restrictive Property, described and surveyed in Exhibit 2, and is binding on the Owner; future owners; and their successors and assigns, lessees, easement holders, and any authorized agents, employees, or persons acting under their direction and control. This Restrictive Covenant shall continue in effect until the MDEQ or its successor determines that regulated substances no longer present an unacceptable risk to the public health, safety, or welfare, or the environment, and may only be modified or rescinded with the written approval of the MDNRE. 6. Enforcement of Restrictive Covenant. The State of Michigan, through the MDEQ, and the County of Oakland may individually enforce the restrictions set forth in this Restrictive Covenant by legal action in a court of competent jurisdiction. 7. Disclaimer. The Restricted Property contains regulated substances in excess of the concentrations developed as the unrestricted residential criteria under Section 21304a(2) of the NREPA. The MDEQ recommends that prospective purchasers or 9C-7 users of this Restricted Property undertake appropriate due diligence prior to acquiring or using this Restricted Property and undertake appropriate actions to comply with the requirements of Section 20107a of the NREPA. 8. Severability. If any provision of this Restrictive Covenant is held to be invalid by any court of competent jurisdiction, the invalidity of that provision shall not affect the validity of any other provision of this Restrictive Covenant, which shall continue unimpaired and in full force and effect. 9. Authority to Execute Restrictive Covenant. The undersigned person executing this Restrictive Covenant is the Owner, or has the express written permission of the Owner, and certifies that he or she is duly authorized to execute and record this Restrictive Covenant. IN WITNESS WHEREOF, the County of Oakland has caused this Restrictive Covenant to be executed on this day of , 20 STATE OF Michigan COUNTY OF Oakland The County of Oakland By: Michael J. Gingell, Chairperson Oakland County Board of Commissioners Notary Public Signature Notary Public, State of _ County of My commission expires: Acting in the County of - Drafted by: Jody S. Hall Assistant Corporation Counsel 1200 North Telegraph Road Pontiac, MI 48341 Return to: Jody S. Hall Assistant Corporation Counsel 1200 North Telegraph Road Pontiac, MI 48341 9C-9 CONSENT OF OWNER The County of Oakland, the current and legal Owner of the Property and Restricted Property, do hereby consent to the recording of this Restrictive Covenant and authorize it to filed and recorded with the Oakland County Register of Deeds: STATE OF MICHIGAN COUNTY OF OAKLAND Name: Title: Notary Public Signature Notary Public, State of Michigan County of Oakland My commission expires: Acting in the County of Oakland 9C-10 EXHIBIT 1 LEGAL DESCRIPTION OF PROPERTY: TOWN 4 NORTH, RANGE 8 EAST SECTION 17, SOUTHEAST 1 /4, ALSO THAT PART OF THE SOUTHEAST 1 /4 OF THE NORTHEAST 1 /4 LYING SOUTHERLY OF THE GRAND TRUNK WESTERN RAILROAD RIGHT OF WAY. Commonly known as Springfiled Oaks Golf Course, Tax I.D. 07-17-400-006 9C-11 EXHIBIT 2 SURVEY AND LEGAL DESCRIPTION OF RESTRICTED PROPERTY: A PART OF THE SOUTHEAST 114 OF SECTION 17, TOWN 4 NORTH, RANGE 8 EAST, SPRINGFIELD TOWNSHIP, OAKLAND COUNTY, MICHIGAN, BEING MORE PARTICULARLY DESCRIBED AS: COMMENCING AT THE SOUTH 114 CORNER OF SAID SECTION 17; THENCE ALONG THE SOUTH LINE OF SAID SECTION 17 N88"33'1 O"E, 1118.48 FEET; THENCE NOO"00'00"E, 508.94 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING NOO"00'00"E, 254.59 FEET; THENCE N90'00'00"E, 323.46 FEET; THENCE SOO'00'00"E, 254.59 FEET; THENCE N90'00'00"W, 323.46 FEET TO THE POINT OF BEGINNING AND CONTAINING 82,350 SQUARE FEET OR 1.89 ACRES. Part of the Springfield Oaks Golf Course and Part of Tax I.D. 07-17-400-006 Survey Attached 9C-12 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: September 27, 2012 Subject: CSX Private Driveway Easement - Rose Oaks INTRODUCTION AND HISTORY Oakland County Parks staff received correspondence in late 2011 from CSX Transport, Inc. expressing their desire to eliminate the private railroad crossing at Rose Oaks County Park west of Buckhorn Lake Road just north of Davisburg Road. (See enclosed map.) In negotiations between Parks staff, Corporation Counsel, and representatives of CSX Transport, CSX has informed us that it is their intention to permanently eliminate this crossing and has offered to pay the Parks Commission the sum of $10,000 as compensation. (See enclosed correspondence.) Staff is requesting Commission adoption of the attached resolution recommending the Oakland County Board of Commissioners accept the one-time payment of $10,000 from CSX Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park. ATTACHMENTS - Correspondence from CSX Transport, Inc. - Rose Oaks County Park Map showing location of CSX crossing - Resolution STAFF RECOMMENDATION Staff recommends adopting a resolution recommending the Oakland County Board of Commissioners accept the one-time payment of $10,000 from CSX Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park. MOTION Moved to adopt a resolution recommending the Oakland County Board of Commissioners accept the one-time payment of $10,000 from CSX Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park. .M RESOLUTIO WHEREAS, the County of Oakland owns 640 acres in Rose Township known as Rose Oaks County Park; and WHEREAS, the CSX Railroad follows the eastern boundary of Rose Oaks between its northernmost boundary near Rattalee Lake Road and the intersection of Davisburg and Buckhorn Lake roads; and WHEREAS, as part of a system -wide initiative, CSX Transport Inc. is eliminating all private grade crossings, one of which crosses Rose Oaks; and WHEREAS, through negotiations between CSX Transport, Inc. and Oakland County Corporation Counsel, CS Transport Inc. has offered a one-time payment of $10,000 as compensation for the elimination of the grade crossing in Rose Oaks County Park. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve to accept the one-time payment of $10,000 from CSX Transport, Inc. as compensation for the elimination of the grade crossing in Rose Oaks County Park and execute the Letter of Intent to Eliminate Railroad Grade Crossing dated September 21, 2012. Moved by Supported by Date: 6737 Southpoint Drive South, J180 LCSX ® # *11 Jacksonville, FL 32216 Date: September 21, 2012 Division Chicago Subdivision Saginaw Letter of Intent to Eliminate Railroad Grade Crossing This letter will serve as a follow up to our conversation, September 20, 2012 regarding the private crossing located in Oakland County, MI at DOT Number 232321X Milepost Location CC 52.35 which currently provides access to property located at: W. Rattalee Rd, Holly, MI As discussed, CSX Transportation, Inc. (CSXT) is in the process of reviewing public and private grade crossings across its system. An on -site investigation revealed that the alternate access exist to the property via Buckhorn Lake Rd. In our conversation the County of Oakland agreed to have CSXT permanently remove the crossing described above. CSXT agrees to pay the County of Oakland the lump sum of $10,000.00 in consideration for the permanent closure and removal of the aforementioned crossing, provided that; (1) the County of Oakland provides of a copy of the deed to the property verifying the County of Oakland's ownership of the same, and (2) the County of Oakland extinguish all contractual, statutory, deeded, common law, and other rights to the above crossing and all future crossings to CSXT's sole satisfaction. CSXT will not disburse payment to the County of Oakland until all necessary documentation is fully executed and returned to CSXT. CSXT acknowledges the continued use of the crossing may be necessary for a short period of time not to exceed 10 months from the execution of this letter of intent. Any extensions must be approved by CSXT in writing. This offer will be withdrawn October 30, 2012, and the terms of this letter agreement will have no further effect. Please sign below to indicate the County of Oakland acceptance of these terms. Printed Name Signed Dated Offered By: Sherry Millard CSX Transportation, Inc. WE In order to process the disbursement of funds connected with the closure of the following crossing, please fill out the following items completely. Payee Name_ Street Address, P.O. BOX City State ZIP Work Phone �) Home Phone Cell Phone () FAX (U E-mail address Preferred communication method (Circle one) Phone USPS E-mail Fax Business or Individual? (Circle one) Type of Business (Circle one) Sole Proprietor/Individual Corporation LLC Non -Profit Partnership Is the Payee related to a CSXT employee? Yes No If yes, employee name Important: Once this information is entered into the CSXT system, the payee will be contacted by a CSXT Representative via preferred communication method above and will be asked to provide a completed W-9. This information is required for payment. 9 D-5 J I►� ( �p �!F tJ.S.PC E>paPnNEYBOWES • • � " n41.i::3i7„»r�.id�ss?.ir .�.vs.:J" �MS . -!' �•� ` t ` E A> : : ZIP 32216 005.950 TRANSPORTATION .' -?. 02 1ty % 'K 500 Water Street, J275 4 0001366275 SEP 21 2012 Jacksonville, FL 32202 7105 0771 5265 1022 8412 Q(m' Oakland County Michigan DeptCfC0rP- ECEIVED West Wing Ext. Bldg 14 E.Counsel SEA 1200 North Telegraph Rd 2 4 2012 Pontiac, Ml 48341-0419 Attn: Jody Hall Corporation counsel ,�, �:,�t;,.:,�.. .�„�',;,�',^ 11IFF/1F3i71i1�Ji1Ff1Fll�7JFIf �I�iF iFtFF�fF1F11f12IIFfiF3j}Jf.7 7105 0771 52651022 8412 1. Article Addressed to: DOT 232321Z Oakland County Michigan Dept Of Cor West Wing Ext. Bldg 14 E. 1200 North Telegraph Rd 3H:t Q2 �dU73/1N3 JO d0.[ :t.V tl3N�1t 3�Vld A. Signature X © Agent ❑ Addressee 6. Received by (Printed Name) C. Date of Delivery D. Is delivery address different from item t 7 i] Yes If YES enter delivery address below: ❑ No �3.service Type 1^11 Certified Pontiac — - MI 48341-041 14. Restricted Delivery? (Extra Fee) 1:1 Yes PS Fotm 3811 Domestic Return Receipt N© POSTAGE NECESSARY 1F VAILED IN THE lll�ll't'�C7 S�A�`tr� 1� fIf.P� U'SIt,�ypy1 PEF�N1i C I�10.3960 3ACfCSQN FIRSr-CLASS 1L1. BE PAID gY ADDRESSEE POSTAGE r�ppRTA�Z�� p}�;ptsRA� J1$f? csX. ,CgOss3:� � SIDO 32202-99.28 JxCr:BONV:,ELLF • �11��t11�t�If•11�I1ilflf l�li�1F�F�7111111�t11111��11 0 3 /i,` '✓Y rr,, t�IT" '"7,, 1. rat.i+,fL ,:fell T1Er_ f i� r t, p t r ( •i, s N 'the ....,.-.n,�Y*.a^"�•P; ."'.®...�..a�.r( � :_c 'l,.,rnatwrrerts apt„r u urst<c res.n; eotijce, ,YTA- ?. t 3 i 11r€� except e,. sidled. t . �F ii CEEa' C111::i+,LI, Qr 'Ii/21_h1� JJU%1 t•; F`.ti, TC,T La�1L1i ait SitC Fait i;EfJ0F.; ,EF, rHlri.%;itl' 09iir;r F-TTR Jt 610111'is C ER.I;/FEGT'oTE' 0 r=;;l, MAY 2 0 2008 ksi� �unrlsor� . islet PATRICK14,D0RMY,Cov*Treasm� t3alrland un ',T1T__ ,_� .0 0. � f� ,: �• � �5, tact 2os, i 993 ea r3mme._..__.--s------•-�----- , WARRANTY DEED �rr?:s 7cy43: Its € li�l..:r Urf rfSt_;r'!is 'ri;i l Holly Area Schools (as to Parcel No. 06-09-201-007) and Holly Area School District in the County of Oakland, Michigan, a public corporation (as to Parcel No. 01�-09-251-001), as their interest may appear, now known as Holly Area School District, a Michigan general powers school district organized and operated under the provisions of the Revised School Code, MCL 380.1. et seq., as amended, whose address is 920 Baird Street, Holly, Michigan 48442 (the "Grantor") conveys and warrants to the County of Oakland, a Michigan municipal and constitutional corporation, whose address is 1200 Nv Telegraph Road, Pontiac, Michigan 48341 (the "Grantee"), the following described real property located in the Township of Rose, Oakland County, Michigan, legally described as follows: Parcel No, 06-09-251-001 G VT t? Part of the West 1/2 of the Northeast 1/4 of Section 9, Town 4 North, Range 7 East, Rose Township, Oakland County, Michigan, --described 'as follows:- Beginning at the center of Section 9, thence along the North -South '/4 line of said Section 9 North 01 degrees 06 minutes 30 seconds East 862.49 feet (measured) (863.46 feet recorded);thence East 596.13 feet, thence along the Westerly right of way line of the Chesapeake and Ohio Railroad South 03 degrees 00 minutes 40 seconds East 865.63 feet (measured), (864,18 feet recorded); thence along the East-West 114 line of said Section 9 West 658,23 feet to the point of beginning. Subject to a 30 foot wide easement for ingress and egress, said easement being the East 30 feet of the North 216.33 feet of said premises. Said easement being for the use and benefit of the premises adjoining the above described parcel on the North. Also, conveying a non-exclusive 12 foot wide easement far, ingress and egress ram t e public road [Also-' conveying Lake Road) to the premises above described. The North line of said 12 foot wide easement being described as follows: Beginning at a point on the Easterly right of way line of Chesapeake and Ohio Railroad which bears East 658,23 feet and North 03 degrees 00 minutes 40 seconds West, 677.91 feet and North 87 degrees 33 minutes 20 seconds East, 100.00 feet from said center of Section 9; thence North 87 degrees 33 minutes 20 seconds East, 623,69 feet to the Centerline of Buckhorn Lake Road being the Easterly terminus. Said terminus point being North 707,85 feet from the Southeast corner of the West 112 of the Northeast 1/4 of said Section 9. Parcel No. 06-09-201-006 j 1 Part of the West 112 of the Northeast 1/4 of Section 9, Town 4 North, Range 7 East, Rose Township, Oakland County, Michigan, described as follows: Beginning at a point on the North -South 114 line of said Section 9, which bears South 01 degrees 06 minutes 30 seconds West 1,430.44 feet; thence South 89 degrees 49 minutes 40 seconds East 570.23 feet, along the Westerly right of way line of the Chesapeake and Ohio Railroad 37.23 feet on a curve to the left, Radius 2,894.93 feet, Central angle 00 degrees 44 minutes 13 seconds Chord bearing South 02 degrees 38 minutes 33 seconds East 37.23 feet and South 03 degrees 00 minutes 40 seconds East 326.18 feet; thence West 596.13 feet; thence along the North - South 1/4 fine of said Section 9 North 01 degrees 06 minutes 30 seconds East 364.70 feet to the point of beginning. Subject to the rights of the public and any governmental unit in any part thereof takotd grA�c deeded for street, road or highway purposes. Tax I.D. Nos.: 06-09-251-001 and 06-09-201-006 (the "Property") for the consideration of One Hundred Eighty -Five Thousand and 001100 Dollars ($185,000.00). i • This conveyance is subject to: UpjIR4 0 3 4 6 PS6 6 9 (a) building and zoning laws, ordinances, and regulations; (b) recorded and existing building and use restrictions, or other restrictions relating to the use or improvement of the Property; (c) recorded and existing restrictions, if any; (d) recorded and existing utility or roadway easements and rights -of -way; (3) all other rights, restrictions, reservations, easements and other matters of record disclosed in the Commitment for Title Insurance issued by First American Title Insurance Company, Commitment No. 11001048F (Effective Date: April 13, 2008, at 8:00 a.m., Revision No. 1), Grantor grants to Grantee the right to make all divisions allowable under Section 108 of the Land Division Act, Act No. 288 of the Public Acts of 1967, as amended. This property may be located within the vicinity of farmland or a farm operation. Generally accepted agricultural and management practices which may generate noise, dust, odors, and other associated conditions may be used and are protected by the Michigan Right to Farm Act. This deed is exempt from transfer tax pursuant to Section 5(h) of Public Act 134 of 1966, MCL 207.505(h), as amended, ° and Section 6(h) of Public Act 330 of 1993, MCL 207.526(h), as amended. r� Dated this /,<� day of /*� , 2008. HOLLY AREA SCHOOLS (AS TO PARCEL NO. 06-09-201-007) --AND- HOLLY AREA SCHOOL DISTRICT, IN THE COUNTY OF OAKLAND, MICHIGAN, A PUBLIC CORPORATION (AS TO PARCEL NO.07-09-251-001), AS THEIR INTEREST MAY APPEAR, NOW KNOWN AS HOLLY AREA SCHOOL DISTRICT, A MICHIGAN GENERAL POWERS SCHOOL DISTRICT By: Steven A. Lenar Its: Asst. Superintendent, Administrative Services Acknowledged before me in �%4� 0 County, Michigan, on this /54ay of ih 2008, by Steven A. Lenar, Asst. Superintendent, Administrative Services, Holly Area School District, a Mi i an genera powers school district. (signature) GORDON STATYORKE p.Lbo,y y6,e (printed) NOTARYOUNTYUG,STATEOFMI Notary Public, State of Michigan, County of COUNTY OF OAKLNJO MY COMMISSION EXPIRES hw 15,2016 My Commission Expires on 3 1s--ts ACTINGINCOUNTYOF p,qe«,,j Acting in the County of t.a.-p When Recorded Return To: County of Oakland, Michgian Attn: Michael Hughson 1200 N. Telegraph Road Puntiac, Michigan 48341 Recording Fee: County Transfer Tax: Tax Parcel No.: Send Subsequent Tax Bills To: (Exempt) State Transfer Tax: w: \wd syste m\wddocsic4'sedoc\2033\129\00046250.doc Drafted BY (Without O inio Gordon W, VanWieren, Jr., Esq. Thrun Law Firm, P.C. P.O. Box 2575 East Lansing, Michigan 48826-2575 9 D-9 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: September 26, 2012 Subject: MDNR — Potential Partnerships INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 E ADMINISTRATION I will provide the Commission with an update on the April 4, 2012, Commission meeting regarding several potential collaborations with the Michigan Department of Natural Resources. The Michigan Department of Natural Resources has requested a draft of a conceptual relationship with Oakland County Parks and Recreation on one of these partnership opportunities for support of their grant application to the Michigan Natural Resources Trust Fund. 9 E-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: September 27, 2012 Subject: Special OCPR Commission Meeting 11/28/12 INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 F ADMINISTRATION It is recommended to the OCPR Commission to hold a special meeting on Wednesday, November 28, 2012, in order to consider approval of the Approved Caterer and Banquet Services Contract/License Agreement. In keeping with the RFP process and timeline we shared with you previously (see page 10 C-1), we are also requesting your support to modify the 2012 Commission and Executive Committee meetings as follows: 2012 Proposed Meeting Schedule (remainder) October: 3 OCPR Commission Meeting 31 Executive Committee Meeting November: 7 OCPR Commission Meeting 28 Proposed OCPR Commission SPECIAL Meeting 9:00 a.m. 28 Executive Committee Meeting — immediately following Commission Meeting December 12 Proposed OCPR Commission Meeting 9:00 a.m. 12 Proposed Executive Committee Mtg. — immediately following Commission Meeting 19 Originally Cashed sled EXeG itiVG Cnmmitt8e Meeting 2013 Meeting Schedule January 9, 2013 OCPR Commission Meeting Due to the changes in the Board of Commissioners Districts and the possible changes due to the November election, we will not have the dates for the 2013 Board of Commissioners meetings for quite some time. When we obtain those dates we will submit the proposed 2013 OCPR Commission and Executive Committee meeting dates to the Commission for approval. 9 F-1 KLANDC0UNTYPMKS Find us on facebook.com/ocparks f OCTOSER 3, 2012 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM No.10 A ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jim Dunleavy, Chief of Park Operations & Maintenance — N. District Larry Gee, Chief of Park Operations & Maintenance — S. District Terry Fields, Chief of Recreation Programs & Services Submitted: September 27, 2012 Subject: Activity Reports INTRODUCTION Due to how the Commission meeting fell on the calendar this month the Activity Reports for September 2012 will not be available to place in the Commission agenda packets before mailing. Therefore, the Activity Reports for September 2012 will be distributed at the Commission meeting on Wednesday, October 3, 2012. 10 A-1 t 0 0 E t Addison Oaks 16,486 18,561 12.6%- 130,856 164,255 25.5% Banquet Facilities 2,787 2,449 -12.1% 29,911 28,440 -4.9% Campers 8,792 7,504 -14.6% 58,305 57,722 -1.0% Day Use 4,907 8,608 75.4% 42,640 75,097 76.1% Special Events 0 0 N/A 0 2,996 N/A Catalpa Oaks 4,656 6,292 35.1% 69,677 56,930 -18.3% Day Use 4,656 6,292 35.1% 69,677 49,930 -28.3% Special Events 0 0 N/A 0 7,000 N/A Glen Oaks 5,130 6,170 20.3% 60,578 62,746 3.6% Banquet Facilities 2,321 2,866 23.5% 34,830 33,824 -2.9% Golf (18 Hole Equivalents) 2,809 3,304 17.6% 25,748 28,922 12.3% Grill Room (**Not Included in Totals) 1,892 2,121 12.1% 21,593 28,371 31.4% Special Events 0 0 N/A 0 0 N/A Groveland Oaks 23,640 15,439 -34.7% 152,025 144,495 -5.0% Campers 21,103 12,614 -40.2% 112,359 101,267 -9.9% Day Use 2,537 2,825 11.4% 39,666 38,424 -3.1% Special Events 0 0 N/A 0 4,804 N/A Highland Oaks 1,018 1,290 26.7% 12,930 16,768 29.7% Day Use 1,018 1,290 26.7% 12,930 16,768 29.7% Special Events 0 0 N/A 0 0 N/A Independence Oaks 24,426 30,775 26.0% 239,621 246,846 3.0% Campers 234 213 -9.0% 6,392 4,502 -29.6% Day Use 24,192 30,562 26.3% 233,229 239,944 2.9% Special Events 0 0 N/A 0 2,400 N/A Lyon Oaks 18,660 22,059 18.2% 154,657 172,943 11.8% Banquet Facilities (Excludes Grill Room) 1,753 1,423 -18.8% 17,313 14,361 -17.1% Day Use 6,111 8,180 33.9% 37,270 45,358 21.7% Dog Park 6,480 7,780 20.1% 64,729 69,330 7.1% Driving Range 1,343 1,523 13.4% 10,558 12,185 15.4% Golf (18 Hole Equivalents) 2,973 3,153 6.1% 24,749 27,740 12.1% Grill Room (Not included in totals) 2,992 3,164 5.7% 21,231 27,216 28.2% Special Events 0 0 N/A 0 2,375 N/A Orion Oaks 31,515 37,337 18.5% 236,704 301,425 27.3% Day Use 13,153 13,629 3.6% 90,245 127,648 41.4% Dog Park 18,362 23,708 29.1% 146,459 173,326 18.3% Special Events 0 0 N/A 0 451 N/A Red Oaks 11,146 15,492 39.0% 168,470 171,643 1.9% Day Use 0 232 N/A 0 2,728 N/A Dog Park 5,077 6,207 22.3% 30,286 37,116 22.6% Golf (18 Hole Equivalents) 939 1,131 20.4% 9,127 9,614 5.3% Special Events 0 1,211 N/A 0 1,452 N/A Waterpark 5,130 6,711 30.8% 128,434 119,804 -6.7% Rose Oaks 1,141 1,425 24.9% 12,680 17,224 35.8% Day Use 1,141 1,425 24.9% 12,680 17,224 35.8% Special Events 0 0 N/A 0 0 N/A •r l - l B �' d� r a ti., t . d Springfield Oaks 6,757 13,537 100.3% 138,631 160,216 15.6% Banquet Facilities (Includes AC) 746 665 -10.9% 13,135 20,838 58.6% Day Use 3,550 3,052 -14.0% 8,333 7,649 -8.2% Golf (18 Hole Equivalents) 2,461 3,280 33.3% 22,163 23,189 4.6% Grill Room (** Not Included in totals) 1,519 5,980 293.7% 16,676 15,397 -7.7% Special Events 0 6,540 N/A 95,000 108,540 14.3% Waterford Oaks 6,568 10,603 61.4% 114,635 120,442 5.1% Banquet Facilities (Includes AC & LL) 900 1,483 64.8% 10,132 14,777 45.8%, - BMX 800 855 6.9% 8,998 4,027 -55.2% Day Use 825 2,400 190.9% 8,718 9,732 11.6% Waterpark 4,043 5,498 36.0% 86,787 91,019 4.9% Special Events 0 367 N/A 0 687 N/A White Lake 5,135 4,168 -18.8% 38,916 38,876 -0.1% Banquet Facilities 1,069 1,115 4.3% 12,026 12,768 6.2% Golf (18 Hole Equivalents) 2,698 3,053 13.2% 22,813 26,108 14.4% Grill Room (** Not Included in totals) 1,368 2,292 67.5% 12,573 17,123 36.2% Special Events 0 0 N/A 0 0 N/A Mobile Recreation 15,339 22,516 46.8% 138,445 156,011 12.7% Bleachers 3,000 4,530 51.0% 11,402 10,740 -5.8% Bus 405 681 68.1% 14,377 19,727 37.2% Climbing Tower 2,527 4,133 63.6% 16,687 16,239 -2.7% Inflatables 9,392 13,146 40.0% 95,735 109,097 14.0% Show Mobile 15 26 73.3% 244 208 -14.8% Recreation Programs and Services 1,343 8,914 563.7% 30,895 59,103 91.3% Greenhouse Programs 0 187 N/A 0 2,626 N/A Miscellaneous 0 0 N/A 1,075 3,302 207.2% OC Express 0 0 N/A 0 1,817 N/A Nature Interpretive/Outreach Visits 1,291 1,675 29.7% 21,735 19,558 -10.0% Special Events 0 7,000 N/A 0 26,413 N/A Adaptive- Senior Events 52 52 0.0% 7,430 5,614 -24.4% Banquet Facilities 9,576 10,001 4.4% 117,347 125,008 6.5% BMX 800 855 6.9% 8,998 4,0217 -55.2% Campers 30,129 20,331 -32.5% 177,056 163,491 -7.7% Day Use ' 62,090 78,495 26.4% i 555,388 6130,502 13,5% Dog Park 29,919 37,695 26.0% 241,474 279,772 15.9% Driving Range 1,343 1,523 13.49/. 11,583 13,779 19.0% Golf 11,880 13,921 17.2% 105,223 116,502 10.7% Mobile Recreation 15,339 22,516 46.8% 138,445 156,011 12.7% Nature Interpretive Services 1,291 1,675 29.7% 21,735 19,558 -10,0% Recreation Programs & Services 52 239 359.6% 9,160 13,794 50.6% Special Events (Totals from Rec Programs) 0 7,000 N/A 0 26,413 N/A Waterpark' 9,173 12,209 33.1% 215,221 210,823 -210% GRAND TOTALS 171,592 206,460 20.3% 1,532,448 1,661,233 8.4% *The Waterparks were only open Sept. 1-3. Sept. 3 (Labor Day) was the last day the waterpark was open "please note the 7,000 for special events total is from the Brooksie Way Expo and Marathon. QW(LANDCOUN 1 i WKS Find us an%cebook.com/ocparks f OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 3, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Terry Fields, Chief of Recreation Programs & Services Submitted: September 27, 2012 Subject: Red Oaks Nature Center — Nature Education Update INTRODUCTION AGENDA ITEM NO.10 B ADMINISTRATION Staff has provided a Red Oaks Nature Center — Nature Education update for your review. Staff will also be prepared to provide a power point presentation to the Commission showing some of the improvements that have been made at the Red Oaks Nature Center, the park area and some of the improvements to the signage. 10 B-1 Oakland County Parks and Recreation Commission Nature Education Update — October 2012 Red Oaks Nature Center Update The 25-year lease with the city of Madison Heights for the operation of the Nature Center begins October Is . The following is an update on operations, maintenance, programming and marketing activities to as we work to incorporate this new facility into the OCPR portfolio. 1. Trails at Friendship woods have been cleared and cleaned with WWAM crews led by the park maintenance supervisor 2. Risk assessment of the facility and property by Oakland County Risk Management is currently in progress 3. Staff have begun an inventory of the facility, and has installed a "front desk" for staff and volunteers to greet patrons 4. Signage is being updated throughout the property to reflect OCPR design and standards, reflect OCPR rules and regulations, and streamline the delivery of information to park patrons 5. Nine benches have been replaced throughout the property 6. Initial hours of operation & staffing plan have been developed a. Hours of operation (building open for walk-in) i. Tuesday —Saturday, 12-4 pm ii. Wednesday, 12-8 pm iii. Sunday/Monday, Closed b. Staffing (roles/responsibilities) i. Operations — 3 Part -Time Staff ii. Grounds/Building/Trail maintenance —Tom Garvey, Red Oaks & Glen Oaks Maintenance Supervisor iii. Volunteer Management — Rachel Boyd, Volunteer Coordinator iv. Programming — Nature Education Committee 7. An initial Fall Program Plan for Red Oaks Nature Center & Friendship Woods has been developed based on current staffing a. Initial program strategy: Utilize the first year at Red Oaks as a learning (information gathering) experience while providing public programs with OCPR take-aways, utilizing partners when available and promoting the facility as a whole b. Initial Fall Program Schedule: i. Vanishing of the Bees Movie, $5, 10/5, 7-9 pm ii. Native Tree Identification Walk, $3, 10/13, 9-11 am iii. Nature Sprouts, $4, 10/25, 1-3 pm iv. Clinton River Watershed Story, Free (sponsored), 11/7, 7-8:30 pm v. Holiday Wreath Decorating Workshop, $25, 11/14, 7-9 pm vi. Xmas Bird Count Workshop, Free (sponsored), 11/18, 3-4:30 pm 10 B-2 8. Marketing plan for Red Oaks Nature Center a. Strategy: Promote OCPR operation of the facility, educate on vehicle entry permits, promote programs and trail use b. 30-60-90-day Marketing Plan has been developed, first 30 days: i. Editorial ii. News release iii. E-blasts to OCPR list serves iv. Facebook & Twitter messaging v. DestinationOakland home page message vi. Develop new Red Oaks park map to include Nature Center & Friendship Woods Nature Education Update As we move forward, staff is beginning development of a Nature Education Business Plan for Oakland County Parks, to include: 1. Situational and competitive analysis a. Market analysis —what is the market demand for nature education? b. Defining our role in nature education 2. Operational & Financial assessment a. Identify revenues and expenditures associated with Nature Education b. Revenue strategy & cost recovery goals (role of nature education in the developing OCPR Service Portfolio) 3. Business Strategy a. Staffing plan for nature education b. Hours of operation at both nature centers c. Partner development and management strategy d. Program Plan for Nature Education (based on: staffing plan, mission effectiveness, cost -recovery goals) i. Facility Based (Nature Center programs) ii. Naturalist Based (badge days, parties, walk-in interpretation, star lab) iii. Resource Based (bird surveys, massasauga workshops, butterfly counts) QVXL/' NQL..0UN I f FMKS Find usonfacebook.com/ocparks f COUNTYOAKLAND • COMMISSION AGENDA OCTOBER 3, 2012 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: September 27, 2012 Subject: Food & Beverage Committee Report INTRODUCTION Banquet Services AGENDA ITEM NO.10 C ADMINISTRATION We have continued to meet as a committee finalizing the details of the RFP's for Grill Room Operations and Banquet Services at Addison Oaks Conference Center, White Lake Oaks, Lyon Oaks and Glen Oaks. The RFP is scheduled to be released next week with bidders responding by October 19, 2012. The proposed timeline is listed below: Task Proposed Date Contingency Date RFP "Draft" Complete 09/12/12 09/13/12 RFP "FINAL VERSION" out to BID 10/03/12 10/05/12 Pre -Bid and Site Visit Tours 10/10/12 10/10/12 RFP's Due 10/19/12 10/26/12 Review and Scoring of RFPs 10/24/12 10/31/12 Vendor Interviews 10/31/12-11/2/12 11/07&11/09 Winning bidder(s) selected 11/7/12 11/13/12 Contact Negotiations Complete 11/14/12 11/20/12 To Parks Commission for APPROVAL 11/28/12 11/28/12 To Planning & Building Comm. for APPROVAL 12/04/12 12/04/12 To Finance Comm. for APPROVAL (fast track) 12/06/12 12/06/12 To Full Board for FINAL APPROVAL 12/13/12 12/13/12 Note: BOLD dates are firm Approved Caterers The Professional Service Contracts will be finalized in the next week by Corporation Counsel and Purchasing for signatures by the three Approved Caterers: • Opus One • Kosch Hospitality • Oak Management The contract will begin January 1, 2013, and will be a three-year contract. 10 C-1 EXECUTIVE OFFICER'S REPORT for10/03/12 ITEM # 10 D 1. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 2. Activity Reports: The Activity Reports for September will be distributed at the Commission meeting on Wednesday, October 3, 2012. 3. Communications & Marketing: Listed below is an update from Desiree Stanfield, Supervisor of Communications & Marketing. -Facilitated a GroupGolfer offer for $12 for 9 holes with cart. $25 value. Valid Monday -Friday plus weekends/holidays after noon. Expires end of the 2012 season. Sold 643 for our share of revenue at $6,172.80. We received $9.60 each. -Developing an exterior signage plan for Red Oaks Nature Center -Created internal and external communications plans for communicating the goose issue at parks and golf courses -Developed a fall camping/special events ad to run in Real Detroit Weekly (75,000 printed) for distribution to attendees of Arts, Beats and Eats -Provided fall content for the Senior Advocate Newsletter, distribution 20,000 senior citizens in Oakland County -Facilitated the use of an Orion Oaks Dog Park photo on the cover of the Sunday, Aug. 3 special section, "All Things Michigan", in The Oakland Press. The estimated value of the ad space is more than $3,000. -Facilitated the ordering, preparation of collateral materials and promotion of the 2013 annual vehicle permit -Facilitated media exposure for the Red Oaks Nature Center including preparation of an editorial in The Oakland Press for the Executive Officer -Article and photographs, prepared by CM staff, for the Orion Oaks Dog Park feature in Parks and Recreation Business Magazine is valued at $12,000 of national media exposure. -Developing winter ad for Metro Parent Magazine to promote snowshoeing and cross-country skiing -Placed ads to promote Fall Camping and Halloween Weekends in The Oakland Press and Metro Parent Magazine, monthly September and October issues and Going Places -Promoting Oakland County Market — free ad placement of fall harvest ad in online Prosper magazine; ads in The Oakland Press web and printed editions. -Created new fall Parks Information Signs posters for placement in 68 sign holders, including two new parks information sign locations at the Red Oaks Soccer Complex. -Developed the fall Community Connections Initiative newsletter -Strengthening communication with market vendors - Developing second issue of Oakland County Market Vendor Newsletter, distribution through email encouraged. Send date Oct 1. rem EXECUTIVE OFFICER'S REPORT for10/03/12 ITEM # 10 D •Developed an ad for the Girl Scouts' Connect Magazine (formerly GSSEM Resource Book) Fall/Winter edition. Print run is estimated at 5,000 books covering Genesee, Livingston, Macomb, Monroe, Oakland, St. Clair, Sanilac and Wayne counties. It is mailed directly to all troop leaders the second week of September and is also available at each of the five Service Center locations and on gssem.org for download. This issue features Wint Nature Center; the spring/summer issue will feature Wint and Red Oaks nature centers. •Created camping ad for 2013 Woodall's Camping Directory; distributed in Ontario, Minnesota, Wisconsin, Iowa, Illinois, Indiana, Ohio and Michigan •Developed advertisement, copy and photographs for the 2013 Prosper Magazine 4. Planning Update: Donna Folland, Project Advisor for Planning, has provided another update for the Commission on the status of the Master Plan. The update is included as part of this report. 5. Employee Recognition Luncheon Reminder: Commission members are invited to attend the 2012 Parks and Recreation Employee Recognition Luncheon scheduled for Thursday, November 8, 2012, from 12:00-2:00 p.m. at the Waterford Oaks Activity Center. Please submit your RSVP and $10 to Megan Craft at 248.858.4602, by November 1 if you plan to attend. 6. Belle Isle: Included for your information is an article on the Michigan Department of Natural Resources taking over Belle Isle from the City of Detroit. 7. Radio Interview on Public Radio — Craig Fahle Show: On September 14, 2012, Mike Donnellon, Chief of Parks Facilities, Maintenance & Development was interviewed on the Craig Fahle Show by Amy Miller (WDET Radio) on the Indoor Community Garden at Waterford Oaks Greenhouses. http://wdetfm.org/shows/craig-fahle-show/episode/oak-county-parks-greenhouse- communitygardens/ . This interview was facilitated by the Communications and Marketing Unit. Metro Detroit has grown a national reputation for urban and community gardens. There are hundreds throughout Metro Detroit, but the vast majority of those gardens go dormant in the winter. Now Oakland County Parks is taking the concept of Community Gardening to the next level and is moving the gardens indoors to a greenhouse for the winter months. WDET's Amy Miller speaks with Mike Donnellon, Chief of Parks and Facilities Maintenance for Oakland County Parks. 8. Independence Oaks Box Culvert Installation: On September 17, 2012, Springline Excavating, Inc. installed the 12x4 concrete box culvert at Independence Oaks County Park. The project is slightly behind schedule; however it will be complete by October 31, 2012. The link below will show photographs of the construction/installation of the box culvert. \\oakfs03\K Drive\ParksRec\General\Design\Projects\CIP\Independence Oaks\2011 IND BLVD Culvert Replacement\Photos\2012, 09-17 The culvert was fabricated in six sections in White Lake and trucked to the site, two sections at a time. Four sections were installed in the morning and the final two were installed that afternoon (as seen in the photos). The crane took one section at a time and set it on the ground, then gravel was put into the section to help foster a habitat once it's in place. The section was then lifted up and over into place, and connected to the adjacent section(s) with a butyl sealant and fabric covering. 10D-2 EXECUTIVE OFFICER'S REPORT for10/03/12 ITEM # 10 D 9. Historical Commission: In partnership with the Historical Commission and the Farmington Historical Society, OCPRC is hosting a bus tour of the historic Detroit United Railway (an interurban rail line that served Oakland County) on October 6th. A traveling exhibit of the history of interurban rail is currently being developed, and will be presented to the Commission later this fall. Once part of the OCPRC rotating exhibit program, more than 30,000 residents in more than 20 communities will be able to experience this unique part of our history. Staff is acknowledging the reimbursement of $930.46, for the purchase of traveling exhibit boards and mounting services, from the Oakland County Historical Commission. 10. 2013 Oakland County Parks and Recreation Budget: Included for your information is an article from the Oakland Press on the Oakland County Parks and Recreation 2013 budget. 11. Red Oaks Nature Center: Included with this report is an article from Detroit Free Press Staff Writer Bill Laitner on the Red Oaks Nature Center at Suarez Friendship Woods. 12. Golf Course Comparisons: In response to the request from the Commission, we have polled several of the surrounding golf courses near all of the Oakland County Golf Courses for the comparison of rates for both 9 and 18 holes of golf. That report is attached for your information. 10D-3 October 3 October 5 October 6 October 10 October 13 October 17 October 20 October 23 October 24 October 27 October 31 October 1 - November 11 Sundays Sunday thru Saturday October 11 & 16 Total Soccer Games/Practice Upcoming Events — October Adaptive Recreation Junior Wheelchair Team Southfield Harvest Happenings at Royal Oak Senior Center Youth Abilities Saturday Sports Special at the Boys and Girls Club Junior Wheelchair Team Southfield Youth Abilities Saturday Sports Special at the Boys and Girls Club Junior Wheelchair Team Southfield Youth Abilities Saturday Sports Special at the Boys and Girls Club Halloween Happiness at the Southfield Civic Center Junior Wheelchair Team Southfield Youth Abilities Saturday Sports Special at the Boys and Girls Club Junior Wheelchair Team Southfield Field Sports — Catalpa Oaks Soccer Leagues SPSC — Stay and Play Social Club Soccer SOCS — South Oakland Club Soccer Cross Country — Berkley Middle School Field Sports — Lyon Oaks Saturday through Thursday October 6 & 7 Cricket — Michca OC Parks Express October 9 Huntington Woods/Oak Park Seniors Fall Color Tour October 10 Arden Court Alzheimer Facility Senior Fall Tour October 11 Troy Community Education Fall Color Tour October 12 Royal Oak/Clawson Seniors Fall Color Tour October 15 Madison Heights Seniors Fall Color Tour October 16 Auburn Hills Seniors Fall Color Tour October 17 Independence Township Seniors Fall Color Tour Campground Recreation No Campground Recreation events for the month of October. Oakland County Market October 27 Oakland County Market Event 10D-4 Special Events, Dogs, Golf, and Health & Wellness October 2 4 Person Scramble Age 50+ at Springfield Oaks October 6 Display Table at Doggie Dash Pet Expo at Orion Oaks Pumpkin Launch at Orion Oaks Grampian Challenge Mountain Bike Race at Addison Oaks October 7 Car Show at Independence Oaks October 12 — 14 Boo Bash I at Addison Oaks October 13 8 Hours of Addison Oaks Mountain Bike Endurance Race October 14 Hidden Forest Run at Independence Oaks October 19 — 21 Boo Bash II at Addison Oaks October 20 Howl-o-Ween at Lyon Oaks Free Wood Chip Days at Orion Oaks Nature/Interpretive Programs October 2 Leggett Pre-school October 5 Little Sprouts pre-school October 6 Aquatic Field Study October 11 Leggett Pre-school October 12 Oxford Mom's Group October 13 Webelos Forester Badge October 17 Tuning Your Tot into Fall October 18 Oxford Headstart Everest Academy October 19 Clarkston Co-op Pre-school October 20 Zoe's Starlab Birthday Tuning Your Tot into Fall October 24 Our Lady of the Lakes Nature Sprouts @ Red Oaks NC October 26 Beaumont Elementary October 27 Daisy Troop/Badge Work Nature's Myth Busters Volunteer Opportunities October 5 Royal Oak Social at the Royal Oak Senior Center October 6 Pumpkin Launch at Orion Oaks October 13 Boo Bash I at Addison Oaks October 14 Hidden Forest at Independence Oaks October 20 Boo Bash II at Addison Oaks Howl-o-Ween October 23 Halloween Happiness 10D-5 Mobile Recreation October 4 PA System: OC Planning October 5 Bus 910: Oakland Conservation Society Bus 927: Older Person Commission PA System: OC Planning Karaoke: OCPRC Harvest Happenings October 6 Bus 927: OCPRC Planning Bleachers: OCPRC Pumpkin Launch PA System: OCPRC Pumpkin Launch Arch: OCPRC Pumpkin Launch October 7 Bus 927: Older Person Commission Go Cache: Henry Ford Health Center October 8 Bus 927: OCPRC Fall Color Tours October 9 Bus 901: Pontiac High School Bus 927: OCPRC Fall Color Tours Retro Games: Pontiac High School Go Cache: Pontiac High School October 10 Bus 927: OCPRC Fall Color Tours October 11 Bus 927: OCPRC Fall Color Tours Obstacle Course: Cranbrook Upper School October 12 Bus 901: OCPRC Fall Color Tours Bus 910: Waterford Golden Age Bus 927: OCPRC Fall Color Tours October 13 Bus 910: Feet on Street Tours Bus 927: Brian Lafear Wedding Shuttle 20x40 (3) Tents: Springfield Township 30x50 Tents: Springfield Township Festival Package II: OCPRC Campground Recreation October 15 Bus 927: OCPRC Fall Color Tours October 16 Bus 927: OCPRC Fall Color Tours October 17 Bus 910: Waterford Senior Center Bus 927: OCPRC Fall Color Tours October 18 Bus 927: OCPRC Fall Color Tours October 19 Bus 927: OCPRC Fall Color Tours October 20 Bus 910: St. Perpetua Parish Karaoke: OCPRC Howl-O-Ween 20x40 Tents: Howl-O-Ween Festival Package I: Holly Township P & R Festival Package II: OCPRC Campground Recreation October 21 Bus 927: Older Person Commission October 22 Bus 927: Older Person Commission October 23 Karaoke: OCPRC Halloween Happenings October 24 Bus 927: Independence Township Senior Center October 26 Bus 910: Four Corners Montessori Bus 927: Four Corners Montessori 10D-6 October 27 Bus 910: Julie Brown Wedding Shuttle October 30 Bus 927: Waterford Senior Center 20x40 (2) Tents: OC Sheriff's Department 1 OD-7 OAKLAND COUNTY PARKS & RECREATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning; Jon Noyes, Planning Supervisor Submitted: September 18, 2012 Subject: Master Planning Update to Parks Commission STAFF REPORT Planning Consultant Blanket Contracts: 'Through the RFQ process, the general scope of the project has been refined to consist of three component contracts appropriate to the shills and experience of specific consultants. Development of contracts by Oakland County Purchasing Department is pending. See details below: Project Name and Purpose Details Resource Allocation and Cost Recovery Planning: Determine optimal cost recover), rates for park and recreation services that are based on public input Selected Contractor: GreenPlay LLC regarding the relative community v. private benefit of Project Manager:: Melissa Prowse each service. Relate cost recovery determination for categories of service to pricing and implementation strategies and set goals for improving cost recovery. Enterprise Partnership Planning: Develop enterprise partnerships with private Selected Contractor: PROS Consulting businesses to develop new recreational opportunities Project Manager: Jon Noyes within our parks and provide revenue that increases the financial sustainability of all park facilities Public Engagement: Ensure that the development of park plans is Selected Contractor: University of informed by the input of the public and park users; Michigan Flint — University Outreach provide linkage and continuity between the Project Manager: Donna Folland development of individual park plans and the service Please note that in future Master Planning Updates — we will report only on the Public Engagement contract that relates directly to the master planning process. Melissa Prowse is providing an update on the Resource Allocation and Cost Recovery Planning as part of a separate report at the October 3 Commission meeting. Waterford Oaks Park Planning: ■ Collaboration with Business Development regarding Facility Business Plan development continues Red Oaks Park Planning: ■ Staff presented the Red Oaks Park Vision and Facility Concepts to the Madison Heights City Council on September 10 ■ Public Comment closed on September 15 — analysis and report of the public comment results will be provided to the Parks Commission for the November 7 Commission meeting 10D-8 Five -Year Recreation Master Plan: ■ The Recreation Plan is currently under staff review — documents under review are available at the following link: http• / /«,\«v destinadonoakland.com/parkplanning/Pages /RecPlan.aspt ■ Please see the attached partial draft of the Strategic Action Plan for a look at draft Mission, Goals and Objectives ■ Full draft plan will be provided for the November 7 Commission meeting ■ Discussion is potentially planned for the November 28 Special Commission meeting Master Planning Web Page htW://w\vw destinationoakiand com/parkplanning/Pages/MasterPlans.aWpx 10D-9 Strategic Action Plan DOCUMENT STATUS Layout and Editing: Donna Folland Information Contact: Multiple staff Latest Update: September 18, 2012 Latest Review: September 19, 2012 TABLE OF CONTENTS This document contains a partial draft of the Strategic Action Plan that is part of Five -Year Parks and Recreation Plan 2013-2017. The following sections of the chapter are included: ■ Introduction ■ Structure ■ Resources ■ Principles ■ Mission ■ Goals and Objectives Not included in this draft are the actions and metrics for each individual objective under the four goals. These sections are currently under review by staff. 10D-10 Introduction The Five -Year Strategic Action Plan (Strategic Action Plan) is the term chosen to collectively describe the Goals and Objectives and Action Program required by the Michigan Department of Natural Resources (MDNR) as part of Oakland County Parks and Recreation Commission's (OCPRC) Five -Year Parks and Recreation Master Plan 2013-2017. The creation of the Strategic Action Plan comes halfway through the implementation of the 2008 Strategic Plan and is intended to amend the Action Matrix from the 2008 Strategic Plan as the central guiding document for our actions over the next five years. The Strategic Action Plan integrates and updates much of the information found in the Action Matrix. It improves on the Action Matrix by adding structure, clarity, specificity, and measurability. Structure Figure A illustrates the structure for setting strategic priorities and expectations — from the overall mission of the organization all the way down to individual actions. A well -recognized model incorporating the standard levels of mission, goals, objectives and actions has been selected. Two new elements — metrics and dashboard — have been added to this model. Metrics define how we will measure our progress in implementing the objectives and provide a target, a timeframe, and adaptive strategies — making our objectives measurable. The dashboard will be generated from the metrics, provide a mechanism for reporting on a monthly and annual basis against the expectations that we set for ourselves, and directly reflect our progress in furthering strategic organizational priorities. Figure A: Strategic Action Plan Structure MISSION ............ GOAL """""'' ..........GOAL OBJECTIVE OBJECTIVE OBJECTIVE OBJECTIVE ACTIONS METRICS ACTIONS METRICS ACTIONS METRICS ACTIONS METRICS ...................................... DASHBOARD....................................................... 1OD-11 Resources The Strategic Action Plan builds upon a foundation of knowledge and practices and is inspired by the need to create and sustain a dynamic park system that serves the needs of Oakland County residents. Inputs to the development of the mission, goals, objectives, actions and metrics of the Strategic Action Plan include: ■ Current Oakland County Parks practices ■ Existing Oakland County Parks plans and policies ■ Professional standards and practices ■ Results of public and community engagement ■ Physical characteristics ■ Social and demographic trends ■ Park and recreation literature and national standards ■ County, state and federal initiatives Principles The principles for development of the Strategic Action Plan are a modification of the "SMART" model for setting expectations. The letters in SMART refer to the following terms: Specific, Measurable, Attainable, Relevant, and Time -Bound: ■ The objectives and actions of the Strategic Action Plan are specific. They tell us exactly what is expected and why it is important. ■ The Strategic Action Plan is measurable, with metrics that provide concrete criteria for measuring our progress toward the attainment of the actions and objectives. ■ The objectives and actions in the Strategic Action Plan are realistic and attainable, but also are designed to stretch our capabilities to develop needed attitudes, abilities, skills, and financial capacity and identify previously overlooked opportunities. ■ The goals, objectives and actions in the Strategic Action Plan are relevant — they matter to us and will inspire support from staff, Parks Commission, public, partners and funders. ■ All items within the Strategic Action Plan are time -bound. The metrics commit us to deadlines that help us focus our efforts and prevent our goals from being overtaken by day-to-day crises. 10D-12 Mission The Oakland County Parks and Recreation Commission is dedicated to providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources. Goals and Objectives GOAL 1.0 Land and Natural Resource Management Acquire, maintain and improve Oakland County parklands to provide county -wide recreational experiences and protect natural resources. OBJECTIVES 1.1 Land Planning and Acquisition Determine the extent to which current parkland provides for recreational opportunities and acquire new parkland, as indicated, through land acquisition or management contracts for the purpose of meeting recreational need, improving access to recreational opportunities, and/or protecting resources 1.2 Natural Resources Management Manage natural resources to further the implementation of Oakland County's Green Infrastructure Vision GOAL 2.0 Recreation Facilities Provide thoughtfully designed and well -maintained recreation facilities that support a variety of recreational uses throughout the year OBJECTIVES 2.1 Park and Facility Planning Implement park master planning and facility business planning to guide the future development and improvements in parks and facilities 2.2 Design and Development Implement design, construction and project management practices that maximize the use of resources 2.3 Accessibility and Universal Design Design and develop recreational facilities that are, to the greatest extent possible, usable by all people of all abilities 2.4 Trail Planning and Development Plan, develop and maintain quality park trails that serve a variety of trail users and connect into the larger, county -wide Oak Routes Trail Network 2.5 Operations Operate parks in a manner that supports a variety of recreational opportunities 2.6 Maintenance Maintain parks in a manner that provides a high -quality environment for recreation and makes effective use of existing resources 10D-13 GOAL 3.0 Recreation Programs and Services Provide recreational programs and services that promote healthy, active lifestyles, meet the needs of Oakland County residents, and maximize the use and public value of Oakland County Parks OBJECTIVES 3.1 Recreation Programs Planning and Management Create a year round program for each individual park to build awareness and use of the park for people of all ages and to promote the Oakland County Parks system to the residents of Oakland County 3.2 Adaptive Recreation Programs Offer a full range of programs for people of all abilities, facilitating inclusion opportunities into all existing programs offered by the county and offering outreach and consulting services to local recreation providers 3.3 Volunteer Services Recruit, train and work with volunteers and professional staff to enhance the experiences that our residents receive in our parks and facilities 3.4 Nature Interpretation and Education Instill respect and inspire appreciation for systems of the natural world through quality, hands-on educational experiences using skilled staff and Oakland County Parks as a natural classroom 3.5 Special Events Promote and increase the use of our parks through creativity and collaboration with other groups in the development of special events 3.6 Mobile Recreation and Outreach Provide unique and creative leisure experiences to the residents in their cities, villages and townships utilizing our fleet of mobile units, transit buses and portable stages GOAL 4.0 Organizational Management Be an efficient, valued, and sustainable park system that offers county -wide recreational opportunities and contributes to community place -making OBJECTIVES 4.1 Organizational Development Establish and maintain an organizational structure that promotes implementation of organizational goals and objectives by managing resources, defining responsibilities and clarifying the division of work functions 4.2 Community Engagement Promote public support through increased awareness, public participation, and collaborative outreach 4.3 Environmental Responsibility Make environmentally responsible decisions at all levels of the organization. 4.4 Fiscal Sustainability Manage and develop park finances that will ensure the long-term provision of recreational services that meet the needs of Oakland County residents 10D-14 Belle Isle lease agreement confirmed... Belle Isle lease agreement confirmed... Page I of 2 The Oakland Press (theoakland press. com), Serving Oakland County \Jews Belle Isle lease agreement confirmed; Detroit gem to become a state park Wednesday, September 12, 2012 10:32 AM EDT By Rick Kessler The Oakland Press DETROIT — Gov. Rick Snyder and Detroit Mayor Dave Bing today announced a tentative landmark agreement to preserve, protect and enhance Belle Isle as a state park. The city of Detroit will maintain ownership under the agreement with the state of Michigan and Department of Natural Resources (DNR) leasing the land under contract. Under the terms fo the agreement, the lease is for 30 years once approved by the Detroit City Council, which could vote on the agreement as early as this week. In addition, the state can terminate the lease after 18 months' prior notification to the city providing written notice. The city can call negotiating sessions to resolve obstacles to continuing the lease. The city can terminate the lease for cause if the state fails to fulfill the terms of the lease. Snyder said the lease agreement ensures Belle Isle will remain a treasure for future generations. "Michiganders have enjoyed Belle Isle for more than a century," Gov. Snyder said. "From the conservatory and museum to sporting events and family picnics, this historic landmark has brought fond memories to all who have visited. "Establishing Belle Isle as a state park provides needed financial relief to Detroit without it relinquishing ownership, brings long overdue restoration and enhancements to the park and guarantees a beautiful place for Michigan residents to enjoy for decades to come," Snyder said. Snyder said the proposed agreement will help generate economic development and neighborhood revitalization, which are core to Detroit's and Michigan's reinvention. "This city-state collaboration will return Belle Isle to its original beauty through major improvements and regular maintenance overseen by the Michigan Department of Natural Resources," said Bing. "It presents a win -win situation for the city and the entire state, by preserving a historic destination in the city of Detroit." The lease creates a cooperative agreement between the city of Detroit and the state of Michigan to manage Belle Isle for the benefit of the public. The park's operations, maintenance and improvements will be managed by the DNR and funded through the Michigan State Parks Endowment Fund and through other sources. Additionally, the state Department of Transportation (MDOT) will assume responsibility for roads and bridges on Belle Isle. No rent will be paid for the lease. Operation, maintenance and improvement projects will be considered compensation. A 11-member advisory council consisting of five representatives appointed by the governor, three representatives appointed by the mayor of the city of Detroit, two representatives appointed by the Detroit City Council, and one member who shall chair the committee jointly appointed by the governor and mayor, will advise the parties on implementation of improvements and master planning for the park. 10 D -15 http://«,ww.theoaklandpress.com/arti... Belle Isle lease agreement confirmed... 9/12/2012 Belle Isle lease agreement confirmed... Belle Isle lease agreement confirmed... Page 2 of 2 The city and state will also work cooperatively with the Belle Isle Conservancy. Under the proposed lease agreement: The lease is 30 years from the time it is approved by the Detroit City Council. The lease would be extended for two additional 30-year periods, unless the city or state provides written notice to the other party of its intent to not extend the lease. • The state can terminate the lease after 18 months' prior notification to the city providing written notice. The city can call negotiating sessions to resolve obstacles to continuing the lease. The city can terminate the lease for cause if the state fails to fulfill the terms of the lease. • The Recreation Passport, which offers annual access to all Michigan state parks and recreation areas across the state, will not be immediately required for entry to Belle Isle. The Passport will be required for visitors to Belle Isle beginning March 31, 2013. Park goers on foot or entering the park via public transportation will not need a pass and can enter for free. • All park revenue from grants, endowments and other sources that derive from Belle Isle will be placed in a special sub -account in the DNR State Park improvement account to administer, maintain and improve the park. The balance of that account will transfer to the city upon termination of the lease. • The state will provide the mayor and Detroit City Council with annual reports, including management of the park and accounting of all park revenue. The city has the right to review and audit the state's records related to park revenue each year. • The city and state will together develop a detailed security plan for the park. • The DNR will improve the park based on a phased management plan. The improvements will remain with the park even after the lease is terminated. • MDOT will develop an asset management plan outlining short- and long-term strategies to maintain the roads and bridges in an acceptable condition using Act 51 funds. • The city and the state will work cooperatively with the Belle Isle Conservancy to develop a master plan to improve the park. The proposed lease agreement now goes to the Detroit City Council for its review and consideration. URL: http://www.theoaktandpress.coin/articies/2012/09/12/news/doc5O5O655c63d34382109881.prt O 2012 theoaldand press. ccm, a Journal Register Property 10 D-16 http://www.theoaklandpress.com/arti... Belle Isle lease agreement confirmed... 9/12/2012 (PIP' . OF ..Lwpl "TOW lip 4i"'.. rt.� � _ -,• "_''c-""gram_ �,"' _ _ . s � � �� 4 �x ,• , � ir' w {` F J County parks conunission adopts $2... County parks conunission adopts $2... Page 1 of 2 The Oakland Press (theoaklandpress.com), Serving Oakland County News > Local News County parks commission adopts $22.9 million budget for 2013; dog parks added Monday, September 10, 2012 1:23 PM EDT Oakland County Parks and Recreation Commission recently adopted its 2013 operating budget of $22.9 million for its 13-park, 6,700- acre system. The 13-park system provides 65 miles of trails, day -use parks, campgrounds, dog parks, waterparks, golf courses, nature centers and a county market serving 1.6 million visitors annually. The parks system opened to the public in 1966. Top projects for the commission next year include construction of dog parks at Groveland Oaks County Park near Holly and Waterford Oaks County Park in Waterford Township. Of this amount, $8.6 million comes from charges for services and $2.7 million from planned use of balance. The remaining will come from the system's one -quarter millage ($11.3 million), income from investments ($262,000), and delinquent taxes from prior years ($30,000). The fiscal year 2013 budget year runs Oct. 1, 2012 through Sept. 30, 2013. The budget will now be forwarded to the Oakland County Board of Commissioners for its approval, as part of a county -wide budget process, at its Sept. 20 meeting. "Currently Oakland County Parks operates three dog parks — one each in Lyon Township, Orion Township and Madison Heights. The demand for off -leash facilities from dog owners is high," Executive Officer Dan Stencil said. "Our Groveland Oaks campers have consistently asked in surveys for a dog park so their pets can exercise off -leash while their owners camp. Nationally, there is a trend of people camping with their pets. This was an area where we could improve customer service and increase revenue through camping fees and daily or annual vehicle permits for day -use visitors." A new Capital Improvement Management Plan and 15-year forecast was created to identify active fiscal year projects and forecast future projects. For 2013, the parks system has identified $2 million in active projects for design and construction including: -.. n Continued construction of Michigan Natural Resources Trust Fund grant funded trail projects at Lyon, Highland, Red and Rose Oaks county parks. -. n Construction of a pavilion/retail vending space at Orion Oaks Dog Park. -•n Installation/replacement of shade structures at Red Oaks Dog Park. _n Engineering of a new parking lot for Glen Oaks Golf Course. n Replacement of a playground and construction of a bike rental equipment facility/waterslide ticket booth at Groveland Oaks County Park. Construction projects that will be designed but not built in 2013 include: a boathouse and campground recreation pavilion for Addison Oaks County Park; a new water attraction at Waterford Oaks Waterpark; and a plan to repurpose an estate house at Independence Oaks -North. 10 D-18 http://www.thcoaklandpress.com/anti... County parks commission adopts $2... 9/17/2012 County parks conunission adopts $2... County parks commission adopts $2... Page 2 of 2 Currently the parks system improves, maintains and manages more than 200 facilities, buildings and structures within its 6,700 acres. A new 15-year maintenance plan forecasts upkeep and improvements, including roofing, pavement repair, structural inspections, building heating and cooling systems, land management, painting and replacement of windows, doors, carpeting and flooring. 'Next year we will have $600,000 in active maintenance projects. Upkeep and improvement of existing facilities remains a consistently high priority," Stencil said. "Our guests tell us in our biennial countywide recreation needs assessment surveys that they want clean, safe, well -maintained facilities." For 2013, planned maintenance projects include: -- n Structural inspections of bridges, dams and towers at 13 parks. -. n Design irrigation systems to replace aging equipment at Glen Oaks, White Lake Oaks and Springfield Oaks golf courses. --n Design electrical improvements to a section of the campground at Groveland Oaks County Park. , n Replacement of bleachers in the main event arena at Springfield Oaks County Park. n Dock replacements at Independence Oaks County Park. — n Installation/replacement of shade structures at Red Oaks Waterpark. n Improvements/repairs to the dam spillway at Springfield Oaks County Park in collaboration with the Charter Township of Springfield. n Storm water improvements at Waterford Oaks County Park. Stewardship projects for the coming year include continued wildlife surveys and management, invasive species removal, prescribed - 'burns and habitat restoration. Annual permits will remain at $30/Oakland County residents; $46/regular rate in 2013. The permits are good for unlimited entry to eight day -use parks, including three Dog Parks, free parking at Fourth of July Fireworks and the Oakland County Fair on Oakland County Parks Day. For the 11th year, Oakland County Parks Recreation and the Huron -Clinton Metroparks have teamed up to offer a combined pass valid at 19 park locations at a cost of $48. The owner of a $175,000 home pays about $21 annually to acquire, improve and maintain parks. For more information on the 2013 budget, go to www.destinationoakland.com. — Supplied by the Oakland County Parks and Recreation Commission URL: http://www.tlieoakimidpress.com/articles/2012/09/10/news/local_news/doc504bfOe991fd9525001114.prt O 2012 theoakland press.com, a Journal Register Property 10 D-19 http://www.thcoalclandpress.com/arti... County parks commission adopts $2... 9/17/2012 . � Win• . • -s 7r AL • t � A whitetail deer, chipmunk and a Blanding's Turtle were seen recently at the Madison Heights Nature Center in Madison Heights. On Oct. 1, the site will be renamed the Red Oaks Nature Center at Suarez Friendship Woods when Oakland County Parks and Recreation begins leasing the area for $1 a year. Show Caption View Thumbs PURCHASEIMAGE 1 of 20 PATRICIA BECK/DFP Kylie Fournier, 3; Margaret Overton, 2; Diana Fournier, 27, and Khloe Fournier, 1, all of Oak Park read on a platform at the top of a tree at the Madison Heights Nature Center in Madison Heights. / PATRICIA BECK/Detroit Free Press Long the target of critics who said its parks are too far from where most taxpayers live, Oakland County Parks and Recreation has stepped up efforts to add facilities in the county's populous southeast corner. On Oct. 1, the agency will begin a 25-year lease -- at $1 a year -- of the 38-acre Madison Heights nature preserve just south of 13 Mile and west of Dequindre. Budget -strapped Madison Heights laid off its naturalist two years ago and let maintenance of the preserve go. 10 D-21 This month, county foresters are clearing fallen limbs from 1.3 miles of nature trails, felling dead trees, installing benches and repairing the nature center building, all work long overdue, county parks executive officer Dan Stencil said. "We're giving those woods a haircut," Stencil quipped. Madison Heights Mayor Ed Swanson, who walks in the woods every day with his shih tzu Tiramisu, said he's delighted with the face-lift. "We couldn't keep this up, but the county has budgeted $225,000 a year for it," Swanson said. The city had spent $150,000 a year there until July 2010, when all staff were laid off and the yearly budget cut to $8,000, City Manager Jon Austin said. The name of the area will change from the George W. Suarez Friendship Woods, after a former mayor of the city, to Red Oaks Nature Center at Suarez Friendship Woods. After adding the nature area, the county parks system will offer a swath of recreation options on 13 Mile Road just east of 1-75, including the existing dog park, golf course and the Red Oaks Waterpark. Seven miles away in Southfield, a 24-acre city park of soccer and baseball fields off Greenfield between 11 and 12 Mile roads, had received no upgrades for decades when the county took over its management in 2007, officials said. Starting Jan. 1, Red Oaks Nature Center visitors will need a vehicle parks sticker -- $30 a year for county residents, $22 for seniors, $46 for nonresidents. Catalpa Oaks park is free at all times, Oakland County Parks communications supervisor Desiree Stanfield said. The improvements make paying the Oakland County parks millage easier to justify for residents of the county's southeast area, said a former critic of the parks agency, 43rd District Judge Chuck Goedert in Hazel Park. "I commend Oakland County Parks, and I am thrilled to see this," said Goedert, who lives in Ferndale. At the Madison Heights nature center last week, volunteer Jean Linville, 81, scanned the log cabin building filled with nature exhibits. "We're very happy the county is taking over because we know now this will stay open," Linville said. Contact Bill Laitner; 313-223-4485 or blaitner@freepress.com More Details: Madison Heights fall festival What: 16th annual open house — cider, doughnuts, hayrides, folk music, petting farm Where: Suarez Friendship Woods, 30300 Hales When: Noon-4 p.m. Sept. 30 Cost: Free, but donations, payable to City of Madison Heights Nature Center Open House, can be mailed to 300 W. Thirteen Mile, Madison Heights 48071. 10 D-22 2012 OAKLAND COUNTY GOLF COURSE RATE COMPARISONS Glen Oaks Golf Course Rates Comparison Course Name 9 Ride W/D 9 Ride W/E 18 Ride W/D 18 Ride W/E 18 SR Ride 9 SR Ride Whispering Willows 27 28.5 40 44 23 17.5 Fox Greek 27 28.5 40 44 23 armington Hills 22.5 24.5 40 45 40 18.5 Copper Creek 19 26 none none No Special Rate No Special Rate bhenandoah 27 Lincoln Hills Not able to obtain Information vergreen Hills Not able to obtain Information beech Woods Not able to obtain Information Rackharn 28 28 1 39 49 26 23 Glen Oaks 23 25 37 40 30 18 L-yvn vaKs uoiT Course Kates Comparison 9 Ride 9 Ride 18 Ride 18 Ride Course Name W/D W/E W/D W/E 18 SR Ride 9 SR Ride No Special The Orchards 30 35 45 55 35 Rates No Special oheppard's Hollow 30 40 60 75 No Special Rates Rates Coyote Preserve 25 38 40 65 29 20 Bay Pointe 27 37 44 59 30 20 Fieldstone 34 35 57 62 39 22 No Special Moose Ridge 20 25 35 55 30 Rates Majestic none none 40 59 35 none Golden Fox 26 26 45 50 27 27 Pheasant Run 30 30 1 45 55 32 22 Lyon Oaks 28 34 46 56 35 22 Springfield Oaks Golf Course Rates Comparison 9 Ride 9 Ride 18 Ride 18 Ride Course Name W/D W/E W/D W/E 18 SR Ride 9 SR Ride Bald Mountain 26 Brentwood 20 25 35 44 27 Zu F-ieldstone 52 1 55 32 Fountain s 22 30 34 44 24 20 Heather Highlands 40 35 Highland i s 20 21 IlIndian Springs 24 xtord 35 39 ine Knob Pontiac CC 20 26 32 45 25 18.5 Pontiac Municipal 130 35 24 Springf ield Oaks 23 1 25 37 40 30 18 lU D-23 White Lake Oaks Golf Course Rafiec Cmmparicnn _ ,arse Name 9 Ride W/D 9 Ride W/E 18 Ride W/D 18 Ride W/E 18 SR Ride 9 SR Ride Beacon Hill CC 40 49 27 rentwoo 20 25 35 44 27 20 Dunham Hills 40 58 27 ountain s 22 30 34 44 24 20 art an 30 40 25 Heather Highlands Not able toobtain information Highland i s 20 21 32 35 19 14 Indian Springs 24 28 38 2 27 9 ontiac cc 20 26 32 45 25 18.5 White Lake Oaks 23 25 37 40 30 18 Red Oaks Golf Course Rates Comnarison Course Name 9 Ride W/D 9 Ride W/E SR Ride W/D SR Ride W/E Maple Lane 27 28 20 20 Sunny Brook 26 26 15.5 No Special Rates Beach Woods 21 Same 12.5 No Special Rates ,ackheath 20 20 25 No Special Rates Copper Creek 19 26 No Special Rates No Special Rates Evergreen Hills 20 21.5 $7 More $7 More Hampton 20 21 16 No Special Rates Lincoln Hills Phone disconnected Normandy Oaks (non Member) Didn't like me asking questions 25 28 24 Pine Trace 35 38 24 35 Rackham Royal Oak 28 27 none 30 20 22 No Special Rates No Special Rates Sanctuary Not able to obtain information Sylvan Glen lNot able to obtain information Red Oaks Golf 23 25 18 25 10 D-24