HomeMy WebLinkAboutAgendas/Packets - 2013.01.09 - 402272800 Watkins Lake Road . Bldg 97W -Waterford, MI 48328-1917
248.858.0906 • 1.888.00PARKS • Destination0akland.com
OZAKLAND COUNTYPARKS
Gerald A. Fisher
Chairman
John P. McCulloch
Vice Chairman
J. David VanderVeen
Secretary
Pecky D. Lewis, Jr.
Chairperson Emeritus
A. David Baumhart III
Robert Kostin
Christine Long
Gary R. McGillivray
Jnhn Scott
>. Wilson
Daniel J. Stencil
Executive Officer
January 2, 2013
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................. Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ................................... Wednesday, January 9,2013
9:00 a.m.
PURPOSE ................................ REGULAR MEETING
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Daniels Stencil
Executive Officer
Next Meeting: February 6, 2013
Oakland County Parks & Recreation Admin. Bldg.
2800 Watkins Lake Road
Waterford, Michigan 48328
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and kecreation Commission Meeting
Parks & Recreation Administration Offices
2800 Watkins Lake Road, Waterford, MI 48328
January 9, 2013
9:00 AM
Agenda
1. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Approval of Minutes: Regular Meeting of 12/12/12
6. Public Comments
7. ELECTION OF OFFICERS: OCPR Commission
8. PUBLIC HEARING: 5-Year Parks & Recreation Master Plan 2013-2017
9. CONSENT AGENDA:
A. Internal Service & Department Funds Journal Entry Register for month ending
11/30/12 (FM 02, FY 13); Payment Register for month ending
11/30/12 (FM 02, FY 13)
B. Monthly Financial Statements for Month Ending
11/30/12 (FM 02, FY 13
C. Monthly Average Comparison Report
BREAK AT THE DISCRETION OF THE CHAIR
10. REGULAR AGENDA:
A. 2013 Commission/Executive Committee Meeting Schedule
Action Required Presenter/Phone #
------ G. Fisher/248.514.9814
Approval G. Fisher/D. Stencil 248.858.4944
Approval V. Valko 248.858.4603
G. Fisher
Approval G. Fisher/P. Lewis
Public Hearing Donna Folland 248.858.4620
Approval J. Phelps 248.858.5319/D. Stencil
Approval J. Phelps/D. Stencil
Approval J. Phelps/D. Stencil
Approval G. Fisher/D. Stencil
4
s wells 248 �58 463 858.0`�14
s 248
xoval s w ellslT • Meld
App wells
oral! AppxOval ,� �ieldsls •
Fees &Charges �foxmati oyes 248 858 4624
akland County Maxket o � amBencl'-x"axks Appr°val � N fields!
Proposed 13110
Eaneation�x pPi lnfoxn1ational 48 858 4641IT F
B �atre Center hi pxograla (W �unleaV`12 3165
C ged oaks on Assistance Paexs p
1• Gee248.343' �3
ecxeatr ate RecC1ve and File 0011ellon 248.858 46 .
� 2a13R PaxksP°undation�pd M.
oakland Receive andPile stencil
s Zs
J3-Rc°eive and file G Fishez
Rep°
ctivity xtP 2�
A A date G Fishex
fro�ect s Quaxtexly Up
13C�IMM officex s-Report
�Xecutive
C.
12.0 $Us��ss teC foC a? M1 �g32$
13.�kxns Lake Roads W a
C 2p13 at ZS�� �r at
l4 ������ esday�Fe�� issi nMeetingR°°m�
g a.m.. °� Re d cation Come'
seXti Muting• parks
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 12, 2012
Chairman Fisher called the meeting to order at 9:04 a.m. in the Commission meeting room at the Oakland
County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman John McCulloch, Secretary J. David VanderVeen,
A. David Baumhart, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long,
Gary McGillivray, John Scott, Eric Wilson
COMMISSION MEMBERS ABSENT WITH NOTICE:
None
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Purchasing
APPROVAL OF AGENDA:
Daniel Stencil, Executive Officer
Sue Wells, Manager, P & R Operations
Phil Castonia, Bus. Development Representative
Mike Donnellon, Chief -Parks Fac., Maint. & Develop.
Sandy Dorey, Recreation Program Supervisor
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Terry Fields, Chief -Recreation Programs & Services
Larry Gee, Chief, Parks Ops. & Maint — S. District
Linda Hegstrom, Project Advisor
Jon Noyes, Supervisor - Planning
Karen Kohn, Supervisor — Administrative Services
Patricia Lindsay, Technical Aide
Melissa Prowse, Bus. Development Representative
Jeff Phelps, Supervisor II
Jody Hall, Financial Attorney
Scott Guzzy, Administrator
Moved by Mr. Kostin, supported by Mrs. Long, to approve the agenda with the following changes:
Add: Break At the Discretion of the Chair, and
10:00 a.m. Closed Session: Legal Opinion
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mrs. Long, supported by Mr. Wilson to approve the minutes from the Special
OCPR Commission meeting of November 28, 2012, as presented.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
5-1
(Commission Meeting, December 12, 2012)
PUBLIC COMMENTS:
There were no questions or comments from the public.
PRESENTATION:
Oakland County Parks and Recreation Commission Members:
The Commission recognized Commissioner John P. McCulloch for his 12 years of service on the
Commission and for all his contributions while serving as an OCPR Commissioner. Chairman Fisher
indicated that a plaque would be presented to Mr. McCulloch at the upcoming holiday luncheon.
The Commission also recognized Commissioner Eric Wilson for his 2 years of service on the Oakland
County Parks and Recreation Commission, Mr. Wilson was presented with a plaque in appreciation for
his service to the Commission.
CONSENT AGENDA:
Moved by Mr. McCulloch, supported by Mrs. Long to approve items 7A through 7E under the
Consent Agenda as follows:
• Internal Service & Department Funds Journal Entry Register for Month Ending 10/31/12
(FM 01, FY 2013)
• Payment Register for Month Ending 10/31/12 (FM 01, FY 2013)
• Monthly Financial Statements for Month Ending 10/31/12 (FM 01 FY 13)
• Monthly Average Comparison Report
• FY 2012 Oakland County Parks Year End Report
• 3`d Quarter, 4th Quarter and FT 2012 Year -End Contributions Reports
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote
REGULAR AGENDA:
Recommendations on Procedures/Proiect Timeline from Food & Beverage Committee:
Staff provided a recommendation on an outline to the Commission for the Food & Beverage Committee
detailing the purpose, the plan moving forward, the committee structure, internal/external communications
procedures, committee processes and guidelines, committee meeting dates and times, and the RFP
timeline projection.
Moved by Mr. Scott, supported by Mrs. Long to approve the proposal of the Food and Beverage
Committee that outlines the Committee Structure, Communications, Process and Guidelines, as
well as the tentative RFP timeline.
Some Commissioners expressed concern that the same result would be achieved if the RFP procedure
started all over again and the project was rebid. There was further discussion justifying going back out to
bid for the Food and Beverage services contracts, how it would be determined which vendor would service
certain facilities, if potential bidders could bid on individual locations, and whether local businesses would
be provided an opportunity to bid on the contract.
In addition, questions were raised regarding the voting and non -voting members of the Food and
Beverage Committee. As a result, it was recommended that the Purchasing Division staff member be a
non -voting member.
5-2
(Commission Meeting, December 12, 2012)
Moved by Mr. Scott, supported Mr. Lewis to amend the original motion to include, the Purchasing
Division staff member be a non -voting member of the Food and Beverage Committee.
ROLL CALL VOTE:
AYES: Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: Baumhart (1)
A sufficient majority having voted, the motion carried.
Vote on motion as amended, to approve the proposal of the Food and Beverage Committee that
outlines the Committee Structure, Communications, Process and Guidelines, as well as the
tentative RFP timeline, and the Purchasing Division staff member act as a non -voting member of
the Food and Beverage Committee.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
Proposed 2013 Fees & Charges:
Moved by Mr. Wilson, supported by Mrs. Long, to approve the proposed 2013 Fees and Charges,
as recommended, effective January 1, 2013.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
Detroit Edison (DTE) Easement — Catalpa Oaks:
Moved by Mr. Wilson, supported by Mrs. Long to approve the following resolution granting a utility
easement for underground electrical service for the new Catalpa Oaks Development to the Detroit
Edison Company (DTE) and forward it to the Oakland County Board of Commissioners for final
approval:
REQUEST FOR NON-EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY
SERVICE TO THE DETROIT EDISON COMPANY
CATALPA OAKS COUNTY PARK
WHEREAS, the County of Oakland is the owner of Catalpa Oaks County Park located in the City
of Southfield; and
WHEREAS, The Detroit Edison Company completed the installation of electrical utility service to
the Catalpa Oaks County Park for the Phase I Development Project; and
WHEREAS, the electrical utility requires a 10-ft. wide non-exclusive underground easement to
permit construction, installation, operation, maintenance, replacement and removal of
underground electric utility line facilities and related appurtenances; and
WHEREAS, the Oakland County Parks and Recreation Commission staff and The Detroit Edison
Company have agreed upon a route for the said underground electrical utility service, which is
necessary for the new facilities at Catalpa Oaks County Park; and
5-3
(Commission Meeting, December 12, 2012)
WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed
and/or prepared all necessary documents related to the granting of the easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests that the Oakland County Board of Commissioners authorize and
approve the granting of the attached easement for underground non-exclusive electrical utility
service and related appurtenances to The Detroit Edison Company for the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby
requests the Oakland County Board of Commissioners direct its Chairperson or designee to
execute the attached easement for underground non-exclusive electrical utility service and related
appurtenances.
The Commission questioned if advance notice could be provided when DTE was going to access the
property for maintenance or repair issues. Corporation Counsel Attorney Jody Hall indicated that she was
advised that DTE would not provide advance notice.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
City of Farmington Hills Construction License Request:
Moved by Mr. McCulloch, supported by Mr. McGillivray, to approve the Construction License
Agreement from the City of Farmington Hills, contingent upon the amendment requested by the
Commission to insert language in the second paragraph of the letter further describing the project
and detailing the purpose of the license.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
Proposed 2013 Grant Projects:
Business Development Representative Melissa Prowse provided an update on the proposed 2013 grant
projects. The proposed grant projects include: Boathouse on Buhl Lake (Addison Oaks), Groveland
Oaks Concession Play Lot, Addison Oaks Acquisition for north/south trail connector to the Polly Ann Trail
and Groveland Oaks Group and Day Use restroom/shower facility. Staff will bring these proposed
projects back to the Commission for final approval in the spring.
Program Sponsorship Donation from Barrick Oil -Royal Oak/BP Oil — Paralympic Sports
Expo/Clinics:
Moved by Mr. Baumhart, supported by Mr. VanderVeen to approve the resolution to accept the BP
Fueling Grant of $20,000 for recreational opportunities for Disabled Veterans.
WHEREAS, the Oakland County Parks and Recreation Commission has been nominated
by Barrick Enterprise, a local BP Branded Marketer, for a grant through the BP Fueling
Communities Program; and
WHEREAS, the BP Fueling Communities Program provides grants to local organizations
that are nominated by BP's Branded Marketers to support the communities in which they do
business; and
5-4
(Commission Meeting, December 12, 2012)
WHEREAS, the Fueling Communities Program gives back to local organizations that
support health, education, youth, food and housing to spread charity and goodwill; and
WHEREAS, the Oakland County Parks and Recreation Commission has been approved
as a recipient of a $20,000 grant; and
WHEREAS, the grant will fund the Disabled Veteran's Sport Initiative, which will include
Paralympic Experience Sports Expo (kickoff event), Paralympic sports clinic series, and social
opportunities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends acceptance of the $20,000 BP Fueling Communities Program grant to
fund the Disabled Veteran's Sport Initiative.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners authorize and accept
the $20,000 BP Fueling Communities Program grant award.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
Michigan Department of Natural Resources' (MDNR) Michigan Natural Resources Trust Fund
(MNRTF) Land Acquisition Proposal Update:
This item was postponed from the December 12, 2012, OCPR Commission meeting. Since that time the
MDNR has decided not to pursue the acquisition of the $4,000,000 grant for this project.
STAFF REPORTS:
Activity Report FY 2013, Month 02:
Moved by Mrs. Long, supported by Mr. VanderVeen, to receive and file the Activity Report for
FY 2013, Month 02.
AYES: Baumhart, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote
Waterpark Operations Update:
Moved by Mr. Wilson, supported by Mr. McGillivray, to receive and file the Waterpark Operations
Update.
AYES: Baumhart, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
5-5
(Commission Meeting, December 12, 2012)
Executive Officer's Report:
Moved by Mr. Scott, supported by Mr. Baumhart, to receive and file the Executive Officer's Report.
AYES: Baumhart, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (9)
NAYS: (0)
Motion carried on a voice vote.
OLD BUSINESS:
There was no old business to be reported.
NEW BUSINESS:
There was discussion among the Commission members regarding the mailing and delivery of the
Commission Agenda packets, and the possibility of changing to electronic packets.
CLOSED SESSION:
Moved by Mr. VanderVeen, supported by Mr. Baumhart, to adjourn to Closed Session to discuss a
legal opinion.
ROLL CALL VOTE:
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The meeting was adjourned at 10:06 a.m. to a closed session.
Moved by Mr. VanderVeen, supported by Mr. Scott, to reconvene the Commission Meeting at
10:34 a.m.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Moved by Mr. Baumhart, supported by Mr. VanderVeen to direct Counsel to proceed in
accordance with the recommendations of Legal Counsel regarding the Catalpa Oaks construction
project.
Mr. VanderVeen recommended some type of synopsis on what has occurred on this project be created
and sent to Purchasing, Facilities and any other agency in the County that uses contractors.
AYES: Baumhart, Fisher, Kostin, Lewis, Long, McCulloch, McGillivray, Scott, VanderVeen, Wilson (10)
NAYS: (0)
Motion carried on a voice vote.
Chief of Parks Facilities Maintenance and Development Mike Donnellon provided the Commission with an
update on the status of the Catalpa Oaks construction project.
5-6
(Commission Meeting, December 12, 2012)
ADJOURNMENT:
Meeting adjourned at 10:42 a.m.
J. David VanderVeen, Secretary Vicky Valko, Recording Secretary
5-7
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JANUARY 9, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: January 2, 2013
Subject: OCPR Commission — Election of Officers
INTRODUCTION AND HISTORY
In accordance with the OCPR Commission Bylaws, Article Vll Officers:
AGENDA ITEM NO. 7
ADMINISTRATION
Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of the year,
a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for re-election.
Election to office shall be by majority vote and candidates need not be present.
Section 2. Term of Office. Officers shall take office immediately following their election and
shall hold office for a term of one (1) year.
As the January 9, 2013, meeting will be the first meeting of the year, it would be appropriate to
conduct the Election of Officers for the Oakland County Parks and Recreation Commission at this
meeting.
7-1
°ML DCOUNTYPAR Find usonfacebaak.cam%ocparks
COUNTYOAKLAND PARKS & RECREATION
COMMISSIONAGENDA
JANUARY 9, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Donna Folland, Project Advisor for Planning
Submitted: January 2, 2013
AGENDA ITEM NO. 8 A
ADMINISTRATION/PLANNING
Subject: Public Hearing — 5-Year Parks & Recreation Master Plan 2013-2017
INTRODUCTION AND HISTORY
We have scheduled and advertised a public hearing on the Proposed 5-Year Parks & Recreation Master Plan
2013-2017. This is to provide the public the opportunity to provide the Commission input on this proposed
master plan. Project Advisor for Planning Donna Folland will also be present to provide any additional input or
answer any questions received from the Commission or the public.
un
WAKLANDCOUNTYPARKS Find us on facebook.com/ocparks'
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JANUARY 9, 2013 AGENDA ITEm No. 9
FISCAL SERVICES - P&R ACCOUNTING -
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II
Submitted: December 18, 2012
Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements
9. A. PAYMENT APPROVAL SUMMARY
" Internal Service and Department Funds Journal Entry Register:
November, 2012 (FM 2, FY 2013) 1,098,509.01
* Voucher Payment Register:
November, 2012 (FM 2, FY 2013) 240,386.44
TOTAL 11,338,895.45
* Back-up information is available for review.
9. B. MONTHLY FINANCIAL STATEMENTS
November, 2012 (FM 2, FY 2013)
9 A-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 2 FY 2013
(FOR MONTH ENDING 11/30/12)
2013
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$11,250,000.00
($43,930.40)
$11,293,930.40
-0.4%
Other
255,525.00
(154,402.82)
409,927.82
-60.4%
GLEN OAKS GOLF COURSE
1,034,540.00
45,412.15
989,127.85
4.4%
LYON OAKS GOLF COURSE
1,241,000.00
83,033.65
1,157,966.35
6.7%
RED OAKS GOLF COURSE
399,600.00
19,107.04
380,492.96
4.8%
SPRINGFIELD OAKS GOLF COURSE
785,174.00
35,903.00
749,271.00
4.6%
WHITE LAKE OAKS GOLF COURSE
878,703,00
44,211.50
834,491.50
5.0%
WATERFORD OAKS COUNTY MARKET
224,640.00
23,203.00
201,437.00
10.3%
INDEPENDENCE OAKS NATURE CENTER
12,600.00
3,805.01
8,794.99
30.2%
RED OAKS NATURE CENTER
12,000.00
400.00
11,600.00
3.3%
ADDISON OAKS
448,380.00
69,423.07
378,956.93
15.5%
ADDISON OAKS CONFERENCE CENTER
140,000.00
0.00
140,000.00
0.0%
GROVELAND OAKS
724,600.00
1,979.38
722,620.62
0.3%
HIGHLAND OAKS
3,000.00
1,190.00
1,810,00
39.7%
INDEPENDENCE OAKS
308,548.00
13,915.29
294,632.71
4.5%
LYON OAKS
88,000.00
11,229.50
76,770.50
12.8%
ORION OAKS
109,500.00
11,233.00
98,267.00
10.3%
RED OAKS DOG PARK
47,000.00
3,961.00
43,039.00
8.4%
ROSE OAKS
2,500.00
151,540.00
(149,040.00)
6061.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
72,178.00
36,888.63
35,289.37
51.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
63,485.00
11,598.82
51,886.18
18.3%
RECREATION PROGRAMS & SERVICES
282,000.00
29,856.00
252,144.00
10.6%
CATALPA OAKS
15,000.00
0.00
15,000.00
0.0%
RED OAKS WATERPARK
1,040,400.00
0.00
1,040,400.00
0.0%
WATERFORD OAKS BMX COMPLEX
19,500.00
528.00
18,972.00
2.7%
WATERFORD OAKS WATERPARK
705,400.00
12.13
705,387.87
0.0%
CAPITAL IMPROVEMENT
2,794,737.00
0.00
2,794,737.00
0.0%
TOTAL REVENUE
$22,958,010.00
$400,096,95
$22,557,913.05
1.7%
EXPENSES
ADMINISTRATIVE SERVICES
$5,548,054.00
$601,069.91
$4,946,984.09
10.8%
FISCAL SERVICES ADMINISTRATION
129,895.00
22,643.77
107,251.23
17.4%
FISCAL SERVICES PARKS & REC
234,987.00
37,007.84
197,979.16
15.7%
GLEN OAKS GOLF COURSE
1,218,416.00
146,773.77
1,071,642.23
12.0%
LYON OAKS GOLF COURSE
1,828,849.00
211,524.65
1,617,324.35
11.6%
RED OAKS GOLF COURSE
666,445.00
91,706.79
574,738.21
13.8%
SPRINGFIELD OAKS GOLF COURSE
744,749.00
86,725.56
658,023.44
11.6%
WHITE LAKE OAKS GOLF COURSE
943,959.00
108,399.20
835,559.80
11.5%
WATERFORD OAKS COUNTY MARKET
256,824.00
24,559.09
232,264.91
9.6%
INDEPENDENCE OAKS NATURE CENTER
270,655.00
12,693.73
257,961.27
4.7%
RED OAKS NATURE CENTER
224,915.00
25,784.55
199,130.45
11.5%
ADDISON OAKS
1,443,911.00
169,680.05
1,274,230.95
11.8%
ADDISON OAKS CONFERENCE CENTER
164,535.00
21,825.56
142,709.44
13.3%
GROVELAND OAKS
1,345,132.00
103,937.70
1,241,194.30
7.7%
HIGHLAND OAKS
55,735.00
5,376.17
50,358.83
9.6%
INDEPENDENCE OAKS
1,043,812.00
115,077.04
928,734.96
11.0%
LYON OAKS
268,969.00
40,064.49
228,904.51
14.9%
ORION OAKS
125,037.00
16,852.99
108,184.01
13.5%
RED OAKS DOG PARK
53,392.00
12,012.08
41,379.92
22.5%
ROSE OAKS
52,600.00
4,023.82
48,576.18
7.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
538,211.00
46,484.03
491,726.97
8.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
1,123,067.00
87,664.72
1,035,402.28
7.8%
RECREATION PROGRAMS & SERVICES
1,203,836.00
152,387.96
1,051,448.04
12.7%
CATALPA OAKS
104,216.00
5,179.49
99,036.51
5.0%
RED OAKS WATERPARK
1,360,660.00
97,830.07
1,262,829.93
7.2%
WATERFORD OAKS BMX COMPLEX
50,137.00
4,118.39
46,018.61
8.2%
WATERFORD OAKS WATERPARK
905,775.00
78,717.78
827,057.22
8.7%
FACILITIES & MAINTENANCE
1,051,237.00
167,280.30
883,956.70
15.9%
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
103,548.62
(103,548.62)
N/A
TOTAL EXPENSES
$22,958,010.00
$2,600,950.12
$20,357,059.88
11.3%
REVENUE OVER/(UNDER) EXPENSES
$0.00
($2,200,853.17)
$2,200,853.17
2013
2012
2011
2010
ACTUAL REVENUE TO DATE:
1.7%
1.4%
1.6%
1.6%
BUDGET BALANCE:
98.3%
98.6%
98.4%
98.4%
ACTUAL EXPENSE TO DATE:
11.3%
10.5%
9.9%
9.5%
BUDGET BALANCE:
88.7%
89.5%
90.1%
90.5%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 2) 9 B-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 2 FY 2013
(FOR MONTH ENDING 11/30/12)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
COUNTY MARKET:
WATERFORD OAKS COUNTY MARKET
COUNTY MARKET SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
RED OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE YEAR TO DATE
REVENUE EXPENSE
($198,333.22)
0.00
0.00
(198,333.22)
45,412.15
83,033.65
19,107.04
35,903.00
44,211.50
227,667.34
$601,069.91
22,643.77
37,007.84
660,721.52
146,773.77
211, 524.65
91,706.79
86,725.56
108,399.20
645,129.97
REVENUE OVER
(UNDER) EXP.
($799,403.13)
(22,643.77)
(37,007.84)
(859,054.74)
(101,361.62)
(128,491.00)
(72,599.75)
(50,822.56)
(64,187.70)
(417,462,63)
23,203.00 24,559.09 (1,356.09)
23,203.00 24,559.09 (1,356.09)
3,805.01 12,693,73 (8,888.72)
400.00 25,784.55 (25,384.55)
4,205.01 38,478.28 (34,273.27)
69,423.07
0.00
1,979.38
1,190.00
13,915.29
11,229.50
11,233.00
3,961.00
151,540.00
36,888.63
11,598.82
312,958.69
29,856.00
0.00
0.00
528.00
12.13
30,396.13
169,680.05
21, 825.56
103,937.70
5,376.17
115,077.04
40,064.49
16,852.99
12,012.08
4,023.82
46,484.03
87,664.72
622,998.65
152,387.96
5,179.49
97,830.07
4,118.39
78,717.78
338,233.69
(100,256.98)
(21,825.56)
(101,958.32)
(4,186.17)
(101,161.75)
(28,834.99)
(5,619.99)
(8,051.08)
147,516.18
(9,595.40)
(76,065.90)
(310,039.96)
(122,531.96)
(5,179.49)
(97,830.07)
(3,590.39)
(78,705.65)
(307,837.56)
0.00 167,280.30 (167,280.30)
0.00 167,280.30 (167,280.30)
0.00 103,548.62
$400,096.95 $2,600,950.12
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(103,548.62)
($2,199,497.08)
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www.oakqov.com/fiscal/info pub/monthlyreports.html
2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 2 of 2) 9 B-2
Oakland County Parks a. .recreation Commission
Monthly Average Comparison Report
Comparison of FY 2013 Actuals with 5-Year Average Actuals
As of November 30, 2012
FY2013 Amended
I
Budget
October
I November
I December
I January
I February
March
April
May
I June
July
August
September
YEAR TO DATE
REVENUES:
_—
_ _
5-YEAR AVERAGE REVENUE
$ 300,047
$ 135,477
_ _ __
$ 1,709,864 $ 6,039,402 $ 3,735,860 $ 2,363,941 $ 1,264,870
$ 1,122,826
$ 1,317,951
$ 1,942,780
$ 1,455,0921
$ 1,695,691
Percentage of Total
1.30%
0.59%
7.41% 26.16% 16.18% 1.0.24% 5.48%
4.86%
5.71%
8.42%
6.30%
7.35%
FY2013 Amended Budget/Alottment
$ 20,163,273
$262,085
$118,336
$1,493,S35 _$5,275,306 $3,263,204 $2,064,859 $1,104,840_
$980,767
$1,151,206
$1,696,983
$1,270,996
$1,481,155
FY2013 Planned Use of Fund Balance
$ 2,794,737
FY 2013 Amended Budget
$ 22,958,010
FY 2013 ActuaIs
$272,398
$127,699
$400,097
i
Avg. Monthly Revenue Over/(Under)
i
$10,313
$9,362
$19,675
EXPENSES:
_ _ _ __
5-YEAR AVERAGE EXPENSE
_ _____ _ _
$1,319,598
$1,278,780
_ _ _ _E
$1,540,387 $1,261,183 $1,183,089 $1,630,9781 $1,419,897
_ $1,822,094
$2,440,418,
$2,253,541
$2,087,753
$2,337,020
Percentage of Total
6.41%
6.22%
7.49% 6,13% 5.75% 7.93%', 6.90%
8.86%
11.86%
10.95%
10.15%1 11.36%
FY2013 Amended Budget/Alottment
$ 22,958,010
$1,472,453
$1,426,907
$1718 818 $1407 2721 $1320 132 $1819 902 $1584371
$2,033,156
$2,723,103'
$2,514,580
$2,329,587
$2,607,728'
FY 2013 Actuals
$1,341,261
$1,259,689
I
$2,600,950
Avg. Monthly Expenses (Over)/Under
$131,192
$167,219
'i
-
$298,410
Total Avg Monthly Favorability/(Unfavorability)
$141,505
$176,581
$0 $0 $0 $0 $0
$0
$0
$0' $0
$0
$318,086
9 C-1
J'Mam
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JANUARY 9, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
AGENDA ITEM NO. 10 A
ADMINISTRATION
Submitted: January 2, 2013
Subject: APPROVAL — 2013 OCPR Commission & Executive Committee Meeting Dates
INTRODUCTION AND HISTORY
Attached is the 2013 proposed schedule for the Oakland County Parks & Recreation Commission Meeting
dates. This listing includes the 2013 dates of the Commission Meetings, the dates of the Executive Committee
Meetings and also dates and locations for various meetings and conferences.
STAFF RECOMMENDATION
The staff recommends approving the proposed 2013 OCPR Commission and Executive Committee meeting
schedule.
MOTION
Move to approve the 2013 Oakland County Parks & Recreation Commission & Executive Committee
Meeting schedule as submitted.
10 A-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2013 PROPOSED MASTER CALENDAR
DAY DATE EVENT
COMMISSION MEETINGS
WEDNESDAY
JANUARY 9
REGULAR COMMISSION MEETING — OFFICER ELECTION
WEDNESDAY
FEBRUARY 6
REGULAR COMMISSION MEETING
WEDNESDAY
MARCH 6
REGULAR COMMISSION MEETING— (ORION OAKS — ORION TWP. HALL)
WEDNESDAY
APRIL 10
REGULAR COMMISSION MEETING
WEDNESDAY
APRIL 24
FY 2014 BUDGET PRESENTATION WORK SESSION I
WEDNESDAY
MAY 1
REGULAR COMMISSION MEETING
WEDNESDAY
MAY 22
FY 2014 BUDGET PRESENTATION WORK SESSION II
WEDNESDAY
JUNE 5
REGULAR COMMISSION MEETING - (ADDISONOAKS)
WEDNESDAY
JULY 10
REGULAR COMMISSION MEETING
WEDNESDAY
AUGUST 7
REGULAR COMMISSION MEETING — (CATALPA OAKS)
WEDNESDAY
SEPTEMBER 4
REGULAR COMMISSION MEETING — (ADOPT FY 2014 BUDGET)
WEDNESDAY
OCTOBER 2
REGULAR COMMISSION MEETING — (SPRINGFIELD / ROSE / HIGHLAND)
WEDNESDAY
NOVEMBER 6
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 4
REGULAR COMMISSION MEETING
RECOMMENDED EXECUTIVE COMMITTEE MEETINGS ( Third Wednesday of every month)
WEDNESDAY
JANUARY 23
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
FEBRUARY 20
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
MARCH 20
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
APRIL 24
EXECUTIVE COMMITTEE MEETING — Immediately following OCPRC Meeting
WEDNESDAY
MAY 22
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
JUNE 19
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
JULY24
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
AUGUST 21
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
SEPTEMBER 18
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
OCTOBER 23
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
NOVEMBER 20
EXECUTIVE COMMITTEE MEETING
WEDNESDAY
DECEMBER 18
EXECUTIVE COMMITTEE MEETING
MEETINGS/CONFERENCES
TUES - FRI
FEB. 26-MAR. 1
MRPA ANN. CONF/TRADE SHOW; LANSING, MI
SAT -WED
MARCH 2-6
NACo LEGISLATIVE CONFERENCE, WASHINGTON DC
MON-WED
MARCH 18-20
MAC LEGISLATIVE CONFERENCE, LANSING, MI
TUES-THURS
MARCH 19-21
NRPA LEGISLATIVE FORUM, WASHINGTON DC
MON-SAT
JUNE 10-15
SPDF ANNUAL CONFERENCE, VANCOUVER, B.C., CANADA
FRI —TUES.
JULY 19-23
NACo ANNUAL CONFERENCE; FORT WORTH, TEXAS
SUN-TUES
SEPTEMBER 15-17
MAC ANNUAL CONFERENCE, BAVARIAN INN, FRANKENMUTH, MI
TUES-THURS
OCTOBER 8-10
NRPA CONGRESS & EXPOSITION, HOUSTON, TEXAS
THURSDAY
NOVEMBER 7
ANNUAL STAFF BUSINESS MEETING, WATERFORD ACTIVITY CENTER
NOTE: All regular Commission meetings will be held at OCPRC Administration Offices located at Waterford Oaks,
2800 Watkins Lake Road, unless otherwise noted.
10 A-2
2013
2013 Oakland County Parks & Recreation Commission Meeting Schedule
January
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22=
241
25
26
27
28
29
30
31
February
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19M
21
22
23
E24
25
26
27
28
March
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
181
19M
21
22
23
24
25
26
27
28
29
30
31
OCPRC Meeting
April
S
M
I T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
May
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
June
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
20
21
22
23
24
25
26
27
28
29
30
- Executive Committee Meeting
Holiday
24 OCPRC Budget Study Session & Ex. Comm. Mtg. (2) 10 A-3
July
S
M
T
I W
T
I F
S
1
2
3
4
5
6
7
8
9
10t2526
13
14
15
16
17
20
21
22
23
27
28
29
30
31
August
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
22
23
24
25
26
27
28
29
30
31
September
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
19
20
21
22
23
24
25
26
27
28
29
30
October
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
24
25
26
P27
28
29
30
31
November
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
21
22
23
24
25
26
27
28
29
30
December
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
19
20
21
22
23
24
25
26
27
28
29
30
31
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JANU.A.RY 9, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Submitted: January 3, 2013
Subject: Proposed 2013 County Market Fees and Charges
INTRODUCTION AND HISTORY
Attached are the Oakland County Market proposed fees and charges for 2013. Staff will continue to monitor
and evaluate the fees and charges for the County Market throughout the coming year.
Included in the data submitted are:
- 2013 Proposed Changes: This is a listing of the fees and charges that are proposed to increase for
FY 2013.
- 2012 and Recommended 2013 Fees and Charges Comparables: This is a listing of FY 2012 fees and
charges and the recommended 2013 fees and charges for the County Market.
STAFF RECOMMENDATION
Staff is recommending the Commission approve the attached proposed 2013 Fees and Charges for the County
Market to become effective immediately.
MOTION
Move to approve the proposed 2013 Fees and Charges for the County Market, as recommended, to
become effective immediately.
10 B-1
2013 Propu.,ed Changes
Description
2012 Rates
Proposed 2013 Rates
Difference/
Change
Oakland County Market
Oakland County Market -
Annual Stall Rentals - Canopy West
$
1,500.00
$
1,600.00
100.00
Oakland County Market -
Annual Stall Rentals - Canopy East
$
1,400.00
$
1,500.00
100.00
Oakland County Market - Annual Stall Rentals - Inside Corner
$
1,575.00
$
1,650.00
75.00
Oakland County Market
- Annual Stall Rentals - Inside
$
1,550.00
$
1,650.00
100.00
10 B-2
Comparable Fees Chart for FY 2012 and 2013
2012 Rates
Revenue
2013 Rates
Recommendations
Participants
Oakland County Market
4 $ 1,500.00
$ 6,000.00
$ 1,600.00
2012 Annual Stall Rentals
Canopy West
Canopy East
6
$ 1,400.00
$ 8,400.00
$ 1,500.00
Inside Corner
2
$ 1,575.00
$ 3,150.00
$ 1,650.00
Inside
18
$ 1,550.00 1
$ 27,900.00
$ 1,650.00
Daily Stall Rates
1173
$ 25.00
$ 27,078.00
$ 15.00 Stall Share Rate $20.00
Tue/Thur.
Thursday
$ 20.00
Stall Share Rate $30.00
Saturday
1353
$ 43.00
$ 58,071.00
$ 45.00
Stall Share Rate $60.00
Sunday
209
$ 18.00
$ 3,762.00
$ 18.00
10 B-3
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Submitted: January 3, 2013
Subject: Red Oaks Nature Center/Nature Education Program Benchmarks
INTRODUCTION AND HISTORY
Staff was directed at the October OCPR Commission meeting to come up with Benchmarks for Nature
Education. The Nature Education Committee worked in conjunction with the Five -Year Recreation Master Plan
in order to identify and develop these objectives.
MOTION
Move to receive and file the attached Benchmarks for Nature Education.
10 C-1
OBJECTIVE 3.5: NATURE INTERPRETATION AND EDUCATION
Layout and Editing: Donna Folland, Susanne Greenlee
Nature Education work group members: Beth Highley, Lynn Conover, Sue Wells, Terry Fields, Lauren Azoury,
Susana Ditter, Kathleen Dougherty, Brittany Bird
Facilitators: Donna Folland, Melissa Prowse, Jon Noyes
Reviewers: Lynn Conover, Lauren Azoury, Stephanie Mackey, Becky Stepp, Stephanie Loria, Donna Folland , Terry
Fields, Jon Noyes, Melissa Prowse, Kathleen Dougherty, Sue Wells, Brittany Bird, Beth Highley
Latest Update: 12/14/2012
Latest Review: 12/11/2012
OBJECTIVE
Instill respect and inspire appreciation for systems of
the natural world through quality, hands-on
educational experiences using skilled staff, volunteers
and partners and utilizing OCPRC parks and facilities as
a natural classroom
ACTIONS
PROGRAMS AND SERVICES PLANNING
A. Redefine nature education programs and services
to go beyond traditional nature center
programming and include programs and services
that promote horticulture, natural resources
stewardship, citizen science, and Oakland County's
Green Infrastructure Vision (Nature Education
Team)
B. Employ targeted surveys and focus groups with a
variety of populations to guide development of
nature education programs and services (RPS/NE
with BSD/IS)
PERFORMANCE INDICATORS
Under development
TRACKING METRICS
Evidence of expanded definition in 100% of nature
education outreach materials, programs and services by
FY2014
Establish survey tools and schedule by end of FY2013
■ Complete Nature Education Programs and Services
Plan by end of FY2013 and each year thereafter
■ Include planning for partnerships and for additional
program support through participation fees, facility
rental fees, sponsorships, grants, and contributions
C. Develop an annual Nature Education Programs and m Correlate specific programs and services to
Services Plan (Nature Education Team) national initiatives and state standards, such as
state education standards and No Child Left Inside
■ Correlate specific programs and services to
implementation of park master plans, natural
resource management plans and subwatershed
management plans
10 C-2
NATURE CENTER MANAGEMENT
D. Exhibit Collection' Renovation Phase I: Inventory
and evaluate exhibits and purchase new materials
as needed to enhance current collection; evaluate
Complete Phase I in FY2013 -include documentation of
need based on strategic purpose and function;
compliance with animal husbandry standards for live
establish timeline for completion of next phases
animal exhibits
(RPS/NE)
E. Exhibit Collection Renovation Phase 11: Design a
new theme for collections and how they are used;
consider need for exhibit space to work in harmony
Timeline for completion will be determined in Phase I
with facility rental space; integrate natural
resources stewardship (RPS/NE)
F. Exhibit Collection Renovation Phase III: Remove
ff Timeline for completion will be determined in
and replace aging lower -quality exhibits and
Phase I
replace with museum -quality, durable, professional
0 Entire renovation to be completed by the end of
grade products (RPS/NE)
FY2017
NATURE CENTER PROMOTION AND MARKETING
G. Create a new overall marketing strategy for nature
Complete design of marketing strategy in FY2013
centers (BSD/CM with RPS/NE)
Roll out marketing strategy in FY2014
NATURE EDUCATION AND STEWARDSHIP PARTNERSHIPS
H. Identify the role of partnerships for nature
education and stewardship; inventory and evaluate
existing nature education and stewardship
Complete evaluation, partnership plan and timeline by
partners; identify needs; create plan with timeline
end of FY2013
for partnership development and evaluation
(Nature Education Team)
PARK AND FACILITY PLANNING
I. Engage Nature Education Team as part of the park
master planning team (BSD/P) and facility business
Document participation of individuals and work teams
planning team (BSD/RD) for individual parks as
in the Acknowledgements section of park master
appropriate
planning and facility business planning documents
1 Exhibit Collection includes displays, artifacts, specimens and live animals that are both on -display and off -display
at nature centers and other locations. Identifying the location where items in the exhibit collection are housed is
an important element of the exhibit collection inventory.
10 C-3
JANUARY 9, 2013
OAKLANDCOUNTYPARKS
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 10 D
RECREATION, PROGRAMS AND SERVICES
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Terry Fields, Chief of Recreation, Programs and Services
Submitted: January 2, 2013
Subject: 2013 Recreation Assistance Partnership Program (RAPP)
INTRODUCTION AND HISTORY
The goal of the Recreation Assistance Partnership Program (RAPP) is to provide more recreation opportunities and
experiences to cities, villages, and townships; community parks and recreation departments; schools; downtown
development authorities (DDA); non-profit organizations; and underserved populations. RAPP is an element of the
parks system's evolving Strategic Master Plan to serve all areas and citizens of the County of Oakland and to create
community through people, parks, and programs.
RAPP will be marketed to the designated groups in all 62 cities, villages, and townships in Oakland County. We will
offer outreach programs, bus transportation, program scholarships, and community and recreation collaborations as
part of the program.
The requested funds for the 2013 Recreation Assistance Partnership Program will be preliminarily allocated as
follows:
• $50,000 Outreach Programs, including mobile units, GO! Adventures and nature education
• $60,000 Bus Transportation to Lewis E. Wint Nature Center, Red Oaks Nature Center, Waterford or
Red Oaks Waterparks, designated Oakland County Parks golf courses, any Oakland County
day use park, as well as transportation for the OC Express
• $20,000 Community Collaborations with cities, villages, townships and DDA's to support
community events and festivals
• $20,000 Recreation Collaborations with urban parks and recreation departments or other historic
urban corridors
The Recreation Assistance Partnership Program is projected to provide more than 100,000 residents and visitors,
who otherwise may not have this opportunity, a chance to enjoy quality recreation activities in their community and
within our parks.
STAFF RECOMMENDATION
Staff requests the Commission continue to support the Recreation Assistance Partnership Program and approve the
funds for the Recreation Programs and Services Department in the amount of $150,000.
MOTION
Move to approve the continuation of the support for the Recreation Assistance Partnership Program (RAPP)
and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Department
in the amount of $150,000.
10 D-1
CAKLANDCOUNTYPMKS Find us on facebook.com/ocparks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JANUA.RY Q, 2013 AGENDA ITEM No. 1
BUSINESS STRATEGY DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Jon Noyes, Supervisor of Planning
Submitted: January 3, 2013
Subject: Informational Item — Oakland Parks Foundation: Status and Proposed Office Space Lease
INTRODUCTION AND HISTORY
In 1982, the Oakland Parks Foundation was created as a private, not -for -profit organization for the purpose of
raising money to support the continued development and programming of the Oakland County Parks and
Recreation Commission. Through the generous support of donors and the efforts of volunteers, local
businesses, and community leaders, the Foundation was successful in funding a number of annual recreation
programs, special events, and unique development projects.
Notable successes include the construction of the Cohn Amphitheater and the Rubach Sensory Garden at the
Lewis Wint Nature Center and the restoration of the historic, Victorian style Buhl Milk -House at the Addison
Oaks Buhl Estate. The Foundation was also instrumental in funding and guiding the 1989 Fundraising Planning
Study for Orion Oaks, the first feasibility study on the use of capital campaigns to fund major development of
recreational amenities in Oakland County.
Investigation into the private funding of recreational resources, including access to open space, eventually lead
to the recognition of the need for the creation of land conservancies dedicated to the preservation of natural
areas in Oakland County. In 1990, the Oakland Parks Foundation established the Oakland Land Conservancy
for the purpose of setting aside land in a natural state. The Conservancy later received separate 501(c)3 status
and, because of its growing influence in Southeast Michigan, has changed its name to the Six Rivers Regional
Land Conservancy.
After the creation of the Conservancy, and the shift toward less intensive development at Orion Oaks, the
Foundation lost much of its fundraising direction and the interest of many of its supporters. In 1994, the
Oakland Parks Foundation filed to become inactive as a fundraising organization.
In 2010, a transitional board was identified to assist with the reactivation of the Oakland Parks Foundation.
After filing the appropriate paperwork to document organizational compliance since 1994, the Foundation is
actively seeking new participation, clarification of its mission, and a rapid re -engagement with the philanthropic
community in Oakland County.
FOUNDATION STATUS AND PROPOSED LEASE
With the help of volunteers and newly appointed volunteer Executive Director — Noreen Keating, the Oakland
Parks Foundation has expanded its Board of Directors, processed a charitable contribution from the Citizen's
for Parks Group, and is in the process of obtaining appropriate insurance coverage. A budget is being created
for 2013 as well as a fundraising strategy that is focused on maximizing the Foundation's value to Oakland
County Parks and Recreation (both short term and long term) and targeted to generate awareness and build a
strong donor base.
10 E-1
Page 2
EMENNEM
IMEMENO
To meet the requirements of the state for identified office space, to comply with Oakland County Corporation
Counsel directives guiding the appropriate relationship between the Oakland County Parks and Recreation
Commission and the Oakland Parks Foundation, and to achieve the objectives identified by the Foundation
Board of Directors and its staff, the Foundation is seeking the lease of office space in the Ernst House at
Waterford Oaks County Parks.
OCPRC staff is working with Corporation Counsel to draft an agreement for the use of office space that will be
presented for OCPR Commission approval at the February 2013 meeting.
Melissa Prowse, as Business Representative for Resource Development (with experience working for the
Community Foundation of Southeast Michigan), will be serving as a liaison between OCPRC staff and the
Oakland Parks Foundation. Melissa will be working to safeguard the interests of OCPRC in the relationship
with the Oakland Parks Foundation by being an advocate for, and facilitator of, funding initiatives that promote
high priority projects and capitalize on the Foundation's status as a private non-profit organization.
STAFF RECOMMENDATION
Staff recommends entering into an agreement for the use of office space at the Ernst House at Waterford Oaks
County Park and will be bringing a document for Commission review and approval at the February 2013
meeting.
MOTION
Move to receive and file.
10 E-2
FY 2013, Month, 03
Item 11 A
This item will be distributed at the OCPR
Commission Meeting on January 9, 2013
11-A
Addison Oaks
4,104
3,970
-3.3%
24,461
24,788
1.3%
Banquet Facilities
1,894
1,230
-35.1%
7,931
6,794
-14.3%
Campers
0
0
N/A
7,850
7,642
-2.6%
Day Use
2,210
2,740
24.0%
6,420
10,352
61.2%
Special Events
0
0
N/A
0
0
N/A
Catalpa Oaks
1,904
2,534
33.1%
9,196
10,048
9.3%
Day Use
1,904
2,534
33.1%
9,196
10,048
9.3%
Special Events
0
0
N/A
0
0
N/A
Glen Oaks
3,068
2,816
-8.2%
11,376
11,193
-1.6%
Banquet Facilities
3,068
2,684
-12.5%
7,930
7,910
-0.3%
Golf (18 Hole Equivalents)
0
132
N/A
3,446
2,170
-37.0%
Grill Room (**Not Included in Totals)
83
0
-100.0%
8,785
1,113
-87.3%
Special Events
0
0
N/A
0
0
N/A
Groveland Oaks
0
0
N/A
0
0
N/A
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
Highland Oaks
2,632
2,592
-1.5%
4,692
5,193
10.7%
Day Use
2,632
2,592
-1.5%
4,692
5,193
10.7%
Special Events
0
0
N/A
0
0
N/A
Independence Oaks
8,176
13,157
60.9%
43,814
47,394
8.2%
Campers
0
0
N/A
0
240
N/A
Day Use
8,176
13,157
60.9%
43,814
46,379
5.9%
Special Events
0
0
N/A
0
775
N/A
Lyon Oaks
9,781
9,765
-0.2%
42,197
40,584
-3.8%
Banquet Facilities (Excludes Grill Room)
863
1,035
19.9%
2,949
4,196
42.3%
Day Use
2,503
2,542
1.6%
14,965
14,406
-3.7%
Dog Park
6,415
6,037
-5.9%
17,657
18,127
2.7%
Driving Range
0
0
N/A
1,810
802
-55.7%
Golf (18 Hole Equivalents)
0
151
N/A
4,816
2,522
-47.6%
Grill Room (Not included in totals)
0
0
N/A
4,022
1,364
-66.1%
Trails
0
463
N/A
0
1,487
N/A
Special Events
0
0
N/A
0
200
N/A
Orion Oaks
12,459
18,512
48.6%
55,711
72,324
298%
Day Use
3,974
7,217
N/A
21,102
29,274
38.7%
Dog Park
8,485
11,295
33.1%
34,609
41,900
21.1%
Special Events
0
0
N/A
0
1,150
N/A
Red Oaks
1,425
10,347
626.1%
9,554
31,468
229.4%
Day Use
0
2,670
N/A
0
2,913
N/A
Dog Park
1,425
4,285
200.7%
7,966
15,820
98.6%
Golf (18 Hole Equivalents)
0
38
N/A
1,588
879
-44.6%
Nature Center
0
265
N/A
0
1,705
N/A
Special Events
0
0
N/A
0
0
N/A
Trails
0
3,089
N/A
0
17,511
N/A
Waterpark
0
0
N/A
0
0
N/A
Rose Oaks
1,640
1540
-6.1%
4,716
5,555
17.8%
Day Use
1,640
1,540
-6.1%
4,716
5,555
17.8%
Special Events
0
0
N/A
0
0
N/A
Springfield Oaks
1,387
2,372
71.0%
7,889
8,036
1.9%
Banquet Facilities (Includes AC)
1,252
1,991
59.0%
4,332
5,109
17.9%
Day Use
135
232
71.9%
1,011
772
-23.6%
Golf (18 Hole Equivalents)
0
149
N/A
2,546
2,155
-15.4%
Grill Room (** Not Included in totals)
0
0
N/A
1,206
665
-44.9%
Special Events
0
0
N/A
0
0
N/A
Waterford Oaks
1,270
10,776
748.5%
5,856
27,785
374.5%
Banquet Facilities (Includes AC & LL)
1,115
1,577
41.4%
3,645
4,193
15.0%
BMX
0
0
N/A
200
96
-52.0%
County Market
0
8,699
N/A
0
38,056
N/A
Day Use
155
500
222.6%
2,011
5,119
154.5%
Waterpark
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
White Lake
1,355
1,423
5.0%
6,363
5,962
-6.3%
Banquet Facilities
1,355
1,293
-4.6%
2,931
3,901
33.1%
Golf (18 Hole Equivalents)
0
130
N/A
3,432
2,061
-39.9%
Grill Room (** Not Included in totals)
0
0
N/A
1,252
647
-48.3%
Special Events
0
0
N/A
0
0
N/A
Mobile Recreation
920
832
-9.6%
11,094
7,124
-35.8%
Bleachers
2
1
-50.0%
802
2,061
157.0%
Bus
912
824
-9.6%
3,786
3,072
-18.9%
Climbing Tower
0
0
N/A
1,426
740
-48.1%
Inflatables
0
0
N/A
5,074
1,230
-75.8%
Show Mobile
6
7
16.7%
6
21
250.0%
.Recreation Programs and Services
2,059
1,417
-31.2%
10,177
7,696
-24.4%
Greenhouse Programs
448
367
-18.1%
1,042
1,108
6.3%
Miscellaneous
448
30
-93.3%
1,582
313
-80.2%
OC Express
0
295
N/A
0
511
N/A .
Nature Interpretive/Outreach Visits
549
425
-22.6%
5,881
2,322
-60.5%
Special Events
0
0
N/A
0
2,625
N/A
Adaptive -Senior Events
614
300
-51.1%
1,672
817
-51.1%
Banquet Facilities
9547
9810
2.8%
29217
32103
9.9%
96
Campers
0
0
N/A
7882
7882
0.00%
ountylJiarket
[ q.„
_ s,69s .
i`?I_»
;. 0 .-
3,{i56
I.
:Day Use
23,329
35,724 I
53.1%
110656
130011
17.5%
dog Perk r ~
16>3?5 „
3,6t7 .
2:42°%.
5t%232
76,47
;Driving Range
0
0
N/A
1810
802
-55.7%
half Cturges
[ fl
- 600
N/A P"
15,828
9,7878
2
Mobile Recreation
920
832
-9.6%
i 11094
7124 t
-35.8%
Ia6�erpreLive Services
So
25
22:59%
5,$81
2,322
P 5
Trails
0
1 3,552
N/A
j 0
18,998
N/A
jRecreafon Programs & Services
f 1,510
[ 992
34:3 9,4,296
2,749
36 09
Special Events (Totals from Rec Programs)
0
0
N/A
0
2,625
N/A
Aiaterpairk
0
0
N/A
0
-47,096 R
Addison Oaks
4,104
3,970
-3.3%
24,
788461 24,
1.3%
Banquet Facilities
1,894
1,230
-35.1%
7,931
6,794
-14.3%
Campers
0
0
N/A
7,850
7,642
-2.6%
Day Use
2,210
2,740
24.0%
6,420
10,352
61.2%
Special Events
0
0
N/A
0
0
N/A
Catalpa Oaks
1,904
2,534
33.1%
9,196
10,048
9.3%
Day Use
1,904
2,534
33.1%
9,196
10,048
9.3%
Special Events
0
0
N/A
0
0
N/A
Glen Oaks
3,068
2,816
-8.2%
11,376
11,193
-1.6%
Banquet Facilities
3,068
2,684
-12.5%
7,930
7,910
-0.3%
Golf (18 Hole Equivalents)
0
132
N/A
3,446
2,170
-37.0%
Grill Room ("Not Included in Totals)
83
0
-100.0%
8,785
1,113
-87.3%
Special Events
0
0
N/A
0
0
N/A
Groveland Oaks
0
0
N/A
0
0
N/A
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
Highland Oaks
2,632
2,592
-1.5%
4,692
5,193
10.7%
Day Use
2,632
2,592
-1.5%
4,692
5,193
10.7%
Special Events
0
0
N/A
0
0
N/A
Independence Oaks
8,176
13,157
60.9%
43,814
47,394
8.2%
Campers
0
0
N/A
0
240
N/A
Day Use
8,176
13,157
60.9%
43,814
46,379
5.9%
Special Events
0
0
N/A
0
775
N/A
Lyon Oaks
9,781
9,765
-0.2%
42,197
40,584
-3.8%
Banquet Facilities (Excludes Grill Room)
863
1,035
19.9%
2,949
4,196
42.3%
Day Use
2,503
2,542
1.6%
14,965
14,406
-3.7%
Dog Park
6,415
6,037
-5.9%
17,657
18,127
2.7%
Driving Range
0
0
N/A
1,810
802
-55.7%
Golf (18 Hole Equivalents)
0
151
N/A
4,816
2,522
-47.6%
Grill Room (Not included in totals)
0
0
N/A
4,022
1,364
-66.1%
Trails
0
463
N/A
0
1,487
N/A
Special Events
0
0
N/A
0
200
N/A
Orion Oaks
12,459
18,512
48.6%
55,711
72,324
29.8%
Day Use
3,974
7,217
N/A
21,102
29,274
38.7%
Dog Park
8,485
11,295
33.1%
34,609
41,900
21.1%
Special Events
0
0
N/A
0
1,150
N/A
Red Oaks
1,425
10,347
626.1%
9,554
31,468
229.4%
Day Use
0
2,670
N/A
0
2,913
N/A
Dog Park
1,425
4,285
200.7%
7,966
15,820
98.6%
Golf (18 Hole Equivalents)
0
38
N/A
1,588
879
-44.6%
Nature Center
0
265
N/A
0
1,705
N/A
Special Events
0
0
N/A
0
0
N/A
Trails
0
3,089
N/A
0
17,511
N/A
Waterpark
0
0
N/A
0
0
N/A
Rose Oaks
1,640
1,540
-6.1%
4,716
5,555
17.8%
Day Use
1,640
1,540
-6.1%
4,716
5,555
17.8%
Special Events
0
0
N/A
0
0
N/A
Springfield Oaks
1,387
2,372
71.0%
7,889
8,036
1.9%
Banquet Facilities (Includes AC)
1,252
1,991
59.0%
4,332
5,109
17.9%
Day Use
135
232
71.9%
1,011
772
-23.6%
Golf (18 Hole Equivalents)
0
149
N/A
2,546
2,155
-15.4%
Grill Room (** Not Included in totals)
0
0
N/A
1,206
665
-44.9%
Special Events
0
0
N/A
0
0
N/A
Waterford Oaks
1,270
10,776
748.5%
5,856
27,785
374.5%
Banquet Facilities (Includes AC & LL)
1,115
1,577
41.4%
3,645
4,193
15.0%
BMX
0
0
N/A
200
96
-52.0%
County Market
0
8,699
N/A
0
38,056
N/A
Day Use
155
500
222.6%
2,011
5,119
154.5%
Waterpark
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
White Lake
1,355
1,423
5.0%
6,363
5,962
-6.3%
Banquet Facilities
1,355
1,293
-4.6%
2,931
3,901
33.1%
Golf (18 Hole Equivalents)
0
130
N/A
3,432
2,061
-39.9%
Grill Room (** Not Included in totals)
0
0
N/A
1,252
647
-48.3%
Special Events
0
0
N/A
0
0
N/A
Mobile Recreation
920
832
-9.6%
11,094
7,124
-35.8%
Bleachers
2
1
-50.0%
802
2,061
157.0%
Bus
912
824
-9.6%
3,786
3,072
-18.9%
Climbing Tower
0
0
N/A
1,426
740
-48.1%
Inflatables
0
0
N/A
5,074
1,230
-75.8%
Show Mobile
6
7
16.7%
6
21
250.0%
Recreation Programs and Services
2,059
1,417
-31.2%
10,177
7,696
-24.4%
Greenhouse Programs
448
367
-18.1%
1,042
1,108
6.3%
Miscellaneous
448
30
-93.3%
1,582
313
-80.2%
OC Express
0
295
N/A
0
511
N/A
Nature Interpretive/Outreach Visits
549
425
-22.6%
5,881
2,322
-60.5%
Special Events
0
0
N/A
0
2,625
N/A
Adaptive- Senior Events
614
300
-51.1%
1,672
gg 817
Banquet Facilities
9547
9810
2.8%
29217
32103
9.9%
MX.
Campers
0
0
N/A
7882
7882
0.00%
ounitNiaPlcet
i . ' 0
69 . 9
CIA ,,..
�: ,....0..:
38,OSfi
Day Use
23,329
35,724 _
' 53.1%
i 110656
130011
17.5%
g Park .
16y325`
2y6172
42%
=ft%232
,Driving Range
0 i
0
N/A
1810
802
-55.7%
0
6i?0 ::
tVIf1
15,828
m .9,787
38
Mobile Recreation
920
832
-9.6%
11094
7124
-35.8%
�atu--i�iterpre iye Services
� ' 549 (
425-
-22's9%
, s,ss1
Trails
0
3,552
N/A
0
18998
'' N/A?
Recre�itien °Prigrams & Services
1;`510
" ` 992 "
34:30%
4;296
2,749
36 t%.
Special Events (Totals from Rec Programs)
0
0
I N/A
0
2,625
4,-- N/A
illaterpark
0
0
�N A
FY2013
CIP
)esign A
)esign A
)esign A
)esign A
Construction A
Design A
Construction G
Design
Construction
Construction
Design
Design
Design
Construction
Construction
Construction
'Construction
Design
Construction
Construction
Design
GRV
HGH
IND
IND
LYP
Construction RWP
Design RWP
Construction SAC
Design SAC
I
Design SPG
Construction WCM
'Constmction WTR
Construction WTR
Design WWP
Conference center drive design
I$
20,000I
1M
Conference center drive lighting design
$
10,000I
1M
Boathouse design
$
11,250 I
JM
Campground pavilion
I $
50,000 I
JM
Campground pull-thru sites
$
20,0001
ZC
Dog park
$
50,000
ZC
Bridge No. 13 replacement
$
30,000
ZC
-'
-$
�84,800
W
Concession/playground
$
250,OOO1
ZC
Yu rts(2)
$
40,000
ZC
Bike storage
I$
76,438
JM
Section C restroom
$
400,000
JM
Central parking lot
I $
80,000
ZC
Estate house design/study
I $
15,000
JM
Pole barn addition design
$
10,0001
1M
Docks boardwalks
$
80,000
ZC
West Norton drain bridge
$
37,039
ZC
Dog park pavilion
I $
40,0001
ZC
Dog park pavilion
$
130,000
1M
Storm water reclamation
$
70,000
JM
Shade structures/pavilion
$
27,000
ZC
Main entrance sign
$
15,000
ZC
Storm water reclamation
$
70,000
1M
Boardwalks, docks, bike trails
$
314,000
ZC
Berm security
$
20,000
ZC
Bleacher replacement
�$
140,000
ZC
Restroom/shower replacement design
$
30,OOOI
JM
housedeck
_D & ADJUST FORECAST)
(HOLD & ADJUST FORECAST)
park
ation at Admin
water feature design
_D & ADJUST FORECAST)
5
5
3
3
3
3
i
2
2
3
4
4
5
3
4
2
2
5
3
4
5
3
4
2
4
1
4
$ 40,000
1M
3
$ 15,000
ZC
5
I1f
$ 50,000
ZC
3
$ 15,000
BB
4
$ 40,000
MD
3
5 commission approval conceptual design 9/2013
5 commission approval conceptual design 9/2013
2 complete design 5/2013
2 complete design 5/2013
Construction Completion 5/2013
Complete with Annual Contracts
3 Coordinate with installation of Concrete Pads
conceptual design/budget commission approval 5/2013
1 Inlude GRV and WTR Dog Parks
1 (construction complete 6/2013
^r. W2912
commission approval 4/2013
2 Include IND - Beach Playground for effciency of bidding.
2 construction completion 6/2013
design validation meeting 9/2012
2 commission approval 7/2013
2 commission approval 7/2013
1 complete wih Annual Contract/Staff 6/2013
5 conceptual design/budget commission approval 9/2013
complete preliminary design/ budget by 6/1/13
5 no commision approval
complete with Annual Contracts/Staff
3 (MNRTF#3 Project)
complete with Annual Contracts/Staff
3 _ (MNRTF#3 Project)
1 complete with Staff 6/2013
commision approval 2/2013
1 construction complete 9/2013
1 commission report 2/2013
1 complete with Staff 6/2013
3 (construction completion 8/2013
1 commission report 2/2013
complete design 5/2013
Complete with Annual Contract/Staff
4 (MNRTF #4 Project)
5 Complete with Annual Contracts
commission approval 2/2013
1 construction complete 6/2013
4 commislon conceptual approval - 7/2013
zoning & code analysis <5/2013 (no commission approval)
construction implementation 9/2013
1 Concentrate efforts to remodel Starter Shack per OCHD Codes.
5 (conceptual design/budget commission approval 5/2013
1 Inlude GRV and ADD Dog Parks
complete by 9/2013
4 complete with Annual Contracts/Staff
Complete a Waterpark Market Anaylsis 612013
1 Market Analysis- Commission Report-8/2013
$ 2,795,727
Total $
32
Total
Projects
$ 15,000
BB
1
$ 1,532,688
JM
14
$ 1,20%039
ZC
16
®®AM
11 B-1
FY2013
MAINTENANCE
Inspection IADD
IStructural
dam and bridge inspection Is
15,0001
JM
Design
ADD
Concession building renovation
$ 25,000
1M
Maint.
ADD
Lagoon system maintenance
$ 10,000
JM
Inspection
GLG
Structural bridge Inspection
$ 15,000
1M
Construction
GLG
HVAC replacement
$ 50,000
CG
Construction
GLG
Exterior stone repair
$ 10,000
CG
Construction
GLG
Window replacement
$ 45,000
JM
Drainage improvements design
Design
GLG
(HOLD & ADJUST FORECAST)
$ 18,000
N/A
Design IGLG
Irrigation system design
$ 15,000
ZC
GLG
Irrigation pond dredging
$ 100,000
ZC
Inspection
GRV
Structural bridge inspection
$ 15,000
JM
Inspection
GRV
Septic field inspection
$ 6,000
1M
Design
GRV
Campground utility improvements design
$ 40,000
ZC
Construction
IND
Farmhouse demolition/removal
$ 20,000
MD
Construction
IND
Fishing dock replacement
$ 35,000
ZC
Construction
IND
Beach playground surfacing replacement
$ 9,000
ZC
Construction
RDG
Wash Water Recycling (GI Grant Project)
$ 42,842
JM
Construction
RWP
Shade structure replacement
$ 50,000
ZC
Design
SAC
Fishing pond/storm water system renovation
$ 50,000
ZC
Inspection
SAC
Water tower inspections and fall protection
$ 15,000
1M
Design
1SPG
Davisburg dam improvements
$ 150,000
MD
Design
ISPG
Irrigation system design
$ 15,000
ZC
Construction
WCM
Door handle replacement
$ 3,000
JM
i
I
Design
WCM
Road/access improvements
$ 30,000
ZC
Construction
WCM
Interior/exterior painting
$ 30,000
JM
Construction
WCM
Light Conversion (GI Grant Project)
$ 14,O001
JM
I Genstmetien
IM"
GhemlEal_ _
r-10,0001
WfA
Design
�"R
Storm water improvements
$ 100,000
ZC
6enstraetiea
Repe fenEiRg FeplaEement
2Q,ogP
EG
N/A
1
4
4
4
4
4
4
1
2
4
1
1
2
4
4
2
1,2
2
4
2
2
4
2
inspection 3,4/2013
repairs 5/2013
1
Complete with Annual Contracts/Staff
complete 9/2013
4
Complete with Annual Contracts/Staff
3
lConfirm scope with WRC
inspection 3,4/2013
repairs 5/2013
1
Complete with Annual Contracts/Staff
complete 7/2013
1
Complete with Annual Contracts/Staff
3
On -going with Annual Contract/Staff
5
Complete 9/2013
reallocate funds to GLG dredging
complete 7/2013
3
Complete with Annual Contracts/Staff
Commission approval 2/2012
Pull ahead from FY2014
fund with $ from projects
1
noted above
inspection 3,4/2013
repairs 5/2013
1
Complete with Annual Contracts/Staff
I
inspection 3,4/2013
repairs 5/2013
1
Complete with Annual Contracts/Staff
coordinate with CIP Project Section C
2
Restroom
complete 5/2013
5
Potential Hold for OCP Foundation
complete 9/2013
3
Complete with Annual Contracts/Staff
commission approval 4/2013
include GRV-Concession Playground for
efficiency of bidding.
2
Amend Project to Cl P.
Design Complete 3/2013
1
Construction Complete 9/2013
1
complete 5/2013
complete 9/2013
Complete with Annual Contracts/Staff
4
and/or Donations
inspection 3,4/2013
2
repairs 5/2013
complete design 6/2013
Confirm Municipal Responsibilities
3
2/2013
Complete with Annual Contracts/Staff
Complete 3/2013
2
Complete with Annual Contracts/Staff
complete design 5/2013
2
completed 12/2013
2
Complete with Annual Contracts/Staff
1
Complete with Annual Contracts/Staff
completed FY2012
complete design 6/2013J•
construction complete 12/2013
Complete with Annual
2 5 Contracts/Staff/Grant Funds
4 Fedging
$ 957,842
Total $
27
Total
Projects
$ 80,000
CG
3
$ -
TG
0
$ 235,842
1M
12
$ 170,000
MD
2
$ 444,000
1 ZC
1 10
11 B-2
12/13/2012
EXECUTIVE OFFICER'S REPORT
for01/09/13
ITEM # 11 C
1. Upcoming Events and Programs: Attached for your information is a list of upcoming events and
programs scheduled by the Recreation Programs and Services Staff.
2. Communications & Marketing: Listed below is an update from Desiree Stanfield, Supervisor of
Communications and Marketing:
-Compiled 2012 highlights and awards for the Oakland County Executive's State of the County address
-Prepared the 2012 Oakland County Parks Annual Report
-Provided content for the Telegraph Road message board
-Collaborated with nine local Christmas tree farms to distribute OCP's tree recycling information via
posters and info cards
-CM staff and Kathleen Dougherty collaborated with the Oakland Audubon Society to create a flyer for
OA's annual Christmas Bird Count program. This is one of the oldest conservation survey programs in
the country.
-Wrote a letter of support from Executive Officer Dan Stencil for the nomination of Oakland County Fair
Board President Dave Coleman for the Michigan Association of Fairs and Exhibitions Heritage Award
-Developed an Oakland County Market ad for the Waterford Chamber Directory, a nature center ad for
Metro Parent Magazine and a winter recreation ad for the Independence Township community
recreation booklet
-Initiated a communications plan to pre -promote the need for lifeguards and seasonal program leaders
via flyers, emarketing messages, DestinationOakland.com and Facebook
-Provided a blog on the Top 5 Pros of certification to NRPA (on behalf of Dan Stencil)
-Compiled event information for the Telegraph Road marquee sign
-Provided images of Waterford Oaks Waterpark for the 2013 Waterford Chamber of Commerce
Membership Directory
-Provided photographs of senior activities for the Area Agency on Aging I-B's quarterly newsletter
-Developed an interpretive sign for the Addison Oaks Connector Trail
-Created a "winter fun" ad for the Independence Township Parks and Recreation community recreation
booklet
-Prepared ads for the 2013 Pure Michigan Travel Guide and the MARVAC Camper Show publication
3. Five -Year Recreation Plan Update: Donna Folland, Project Advisor for Planning, has provided the
following update on the status of the Five -Year Recreation Plan.
The public comment period closed on December 15 and the responses are currently being compiled.
The chapters and appendices will be under revision with input from staff, the
Commission, partners, and the public through January 20, 2013. Revisions will be posted online as
soon as they are available. The complete final draft will be provided to the Commission with the
February Commission Meeting materials to review prior to the request for final approval.
11 C-1
EXECUTIVE OFFICER'S REPORT
for01/09/13
ITEM # 11 C
Thank you for your comments - please feel free to send any additional comments to Donna Folland
(follandd a)oakgov.com)
The draft Recreation Plan is available at:
http://www destinationoakland.com/parltplanning/Pages/RecPlan.aspx
4. Update on Catalpa Oaks Construction Project: Bernco has accepted binding arbitration on this
project, which our outside counsel is working on to resolve the earthwork change order. The project
punch list is being completed.
5. Personal Property Tax: Jeff Phelps estimated approximately $844,000 of the total Parks millage
revenue is from personal property tax. Once we know the final impact Lansing is working on, we will be
able to make any appropriate changes to the FY 2014-2016 budget process.
6. Waterford Township Sewer/Water Charges — 2010-2011-2012: Several years ago we received
notification from Waterford Township that the water discharge from the Waterford Oaks Wave Pool was
not correctly being discharged into the water/sewer system. As a result Oakland County Parks was not
charged for water/sewer discharge for thousands of gallons of water from this facility. They have
recently gone back into their records and sent a bill to reflect the corrected amount due. Although this
covered many years, Waterford Township is only billing the Parks system for three years of back
charges. A copy of their calculations has been included with this report.
7. Property Specialist — Budget Adjustment: With the retirement of Mike Hughson, part-time Property
Specialist, we have realized the amount of time we rely upon this position. As a result we have met with
Art Holdsworth, and have determined that there is a need to make this a full-time position. It is
proposed for Parks and Recreation to share in the cost of the full time salary and benefits for this
position. This will result in a budget amendment to cover the difference in the salary from part-time to
full-time. The expense is estimated at approximately $35,000. When more details are available we will
bring this to the Commission for approval.
8. Park Access Permits: The Park Access Permits for the OCPR Commission members will be
distributed at the February 6, 2013, OCPRC Meeting.
John McCulloch Water Resources Article: Attached to this report is an article from former Oakland
County Water Resources Commissioner John McCulloch on the advances and improvements in water
resources in Oakland County.
10. John McCulloch New HCMA Director Article: Included with this report is an article on the recent
appointment of John McCulloch as the new Huron Clinton Metropolitan Authority (HCMA) Director,
effective December 21, 2013,
11. Appointment to MDNR Committee: I have been invited by Michigan Department of Natural
Resources Director Keith Creagh to sit on a committee to advise the MDNR on a Public Land
Management Strategy. This committee is being created as a result of Governor Snyder's call for the
preparation of a land management strategy to grow Michigan's resource -based industries, protect its
resources and provide outdoor recreation. A copy of Mr. Creagh's letter is included with this report.
12. Board of Commissioners/Committee Schedule: Included with this report is a copy of a schedule
showing the dates of the Board of Commissioners, Planning & Building Committee and Finance
Committee meetings for 2013.
11 C-2
Upcoming Events — January, 2013
Adaptive Recreation
January 5
Sports -ability: open gym/activities for kids with disabilities.
Boys & Girls Chub — Royal Oak
January 9
Junior Disabled Sports Team - Southfield
January 12
Sports -ability: open gym/activities for kids with disabilities.
Boys & Girls Club — Royal Oak
January 16
Junior Disabled Sports Team - Southfield
January 19
Sports -ability: open gym/activities for kids with disabilities.
Boys & Girls Club — Royal Oak
January 23
Junior Disabled Sports Team - Southfield
January 26
Sports -ability: open gym/activities for kids with disabilities.
Boys & Girls Club — Royal Oak
January 30
Junior Disabled Sports Team - Southfield
Field Sports — Lyon Oaks
None scheduled for January
Field Sports — Catalpa Oaks
None scheduled for January
OC Parks Express
None scheduled for January
Campground Recreation
Campgrounds closed until May
Special Events, Dogs, Golf, and Health & Wellness
None scheduled for January
Nature/Interpretive Programs
January 8
Stepanski Early Child Care (2) — Wint Nature Center
January 9
Starlab at Keith Elennentary
January 12
Go! Snowshoe Outdoor Program — Red Oaks Nature Center
January 12
Tuning Your Tot into Winter — Wint Nature Center
January 15
Nature Discovery Program at Botsford Child Care
January 16
Tuning Your Tot into Winter (2) — Wint Nature Center
January 18
Comp. Services for Developmentally Disabled — Wint Nature Center
11 C-3
January 19
Go! Snowshoe Outdoor Program — Lyon Township
January 19
Badge Day (2) — Wint Nature Center
January 19
Outreach — University of Scouting
January 23
Clarkston Co-op Pre-school — Wint Nature Center
January 24
Nature Sprouts/Winter — Red Oaks Nature Center
January 25
Beaumont Elementary — Wint Nature Center
January 26
Go! Snowshoe Outdoor Program — Fire & Ice in Rochester
January 26
Starlab at Blair Memorial Library
Jan. 26 & 27
Wint staff assisting at Fire & Ice
January 29
Funshine (2) — Wint Nature Center
January 30
Leggett Pre-school — Wint Nature Center
January 31
Beaumont Elementary — Wint Nature Center
Volunteer Opportunities
January 14 Volunteer Orientation
Mobile Recreation
January 9 Bus: Troy High School Ski Club to Mount Holly
January 9 Bus (2): Older Persons Commission to the DIA
January 11 Bus: Brookfield Academy to the 48t" District Court
January 16 Bus: Troy High School Ski Club to Mount Holly
January 18 Bus (2): Four Corners Montessori to the Detroit Puppet Theater
January 19 Bus (2): Lake Orion Dragons to Motor City Casino
January 19 Showmobile at Winterfest in Lyon Township
Jan. 23-27 Showmobile at Fire & Ice in Rochester
Jan. 25-27 Bus (2): Fire & Ice in Rochester
January 30 Bus: Troy High School Ski Club to Mount Holly
January 31 Bus (3): Four Corners Montessori to Charles H. Wright Museum in Detroit
11 C-4
OAKLAND COUNTY WAVE POOL
ACCT 202090
BACK BILLING 3 YRS FOR
3" SEWER
- ACCT WAS BILLED
FOR WATER
MONTH
SEWER
FLAT
RATE
SEWER
USAGE
RATE
SEWER
USAGE
MINUS
2000
CUFT
SEWER
USAGE
DUE
TOTAL FLAT
RATE &
USAGE
November-09
$41.50
$1.85
555,750
553,750
$10,244.37
$10,285.87
February-10
$41.50
$1.85
18,350
18,150
$335.77
$377.27
May-10
$41.50
$1.85
50
0
$0.00
$41.50
August-10
$42.45
1$1.90
327,922
325,922
$6,192.51
$6,234.96
November-10
$42.45
$1.90
668,559
666,559
$12,664.62
$12,707.07
February-11
$42.45
$1.90
45,347
43,347
$823.59
$866.04
May-11
$42.45
$1.90
19,612
17,612
$334.62
$377.07
August-11
$45.45
$2.27
379,769
377,769
$8,575.35
$8,620.80
November-11
$45.45
$2.27
636,048
634,048
$14,392.88
$14,438.33
February-12
$45.45
$2.27
57,621
55,621
$1,262.59
$1,308.04
May-12
$45.45
$2.27
33,752
31,752
$720.77
$766.22
August-12
$51.50
$2.58
327,908
325,908
$8,408.42
$8,459.92
GRAND TOTAL
$64,483.09
ACCT 206059
** LAST BILL 8-1-09 PER CHARGE/PAYMENT HISTORY
MONTH
WATER
FLAT
RATE
WATER
USAGE
RATE
WATER
USAGE
MINUS
_..2000
CUFT
WATER
USAGE
DUE
SEWER FLAT
RATE &
USAGE RATE
SEWER
USAGE
TOTAL
W/S FLAT
RATE &
USAGE
November-09
$78.00
$1.25
$41.50/$1.85
$119.50
February-10
$80.00
$1.50
$41.50/$1.85
$121.50
May-10
$80.00
$1.50
$41.50/$1.85
$121.50
August-10
$80.00
$1.50
$42.45/$1.90
$122.45
Nov-10
$80.00
$1.50
$42.45/$1.90
$122.45
Feb-11
$80.00
$1.50
$42.45/$1.90
$122.45
May-11
$80.00
$1.50
$42.45/$1.90
$122.45
Aug-11
$80.00
$1.50
$45.45/$2.27
$125.45
Nov-11
$80.00
$1.50
$45.45/$2.27
$125.45
Feb-12
$80.00
$1.50
$45.45/$2.27
$125.45
May-12
$80.00
$1.50
$45.45/$2.27
$125.45
Aug-12
$80.00
$1.50
104746
102746
15419.19
$51.50/$2.58
2702.44
$4,375.13
GRAND TOTAL
I
1
1
$5,729.23
** ACCT WAS INACTIVE - NO USAGE / USED CURRENT READ
11 C-5
Many ecological improvements made to the water'resources operations
ome Dec. 31, my tenure as
Department (DWSD) to comply with
mg the age and condition of existing
new emerging water technologies
taught the next generation of envi-
Water Resources Commis-
the Federal Clean Water Act became
underground pipes. With the support
to Oakland County and Michigan to
ronmental stewards what they can '
sioner will come to an end. I
myfight
of the county executive and the
field-testpromisingnewtechnolo-
do to fight water pollution, prevent
willleave in place aproactive depart
Iled the effort to revamp the
Oakland Board of Commissioners,
gies to determine their viability in
soil erosion and protect the sanctity
ment comprised of220 dedicated
Detroit Water Board and how itoper-
$5.5million has been invested in this
real -world setting. Oakland County
of oureco-system.
employees who are the very best at
ates by insisting on a greater voice
system that is available to all county
has been aggressive in seeking out
IReflecting back on my22years n
what they do.
at the table for Oakland, Wayne and
departments and communities in :
companies worldwide thathave
Oakland County government as a
During my 12-
Macomb Counties in the decision-
Oakland County
developed these initiatives because
member of the Board of Commission -
year tenure, the
makingprocess. My office also
When the George W. Kuhn
of their unlimited potential to attract
ers and as Water Resources Commis -
Oakland County
successfiilly fought Iletroit's lawsuit .-
Retention Treatment (GWK) Basin
fresh economic investment and cre-
sioner,I take great pride in the role
Water Resources
to end Federal Court oversight of
' was expanded in2006, anopportu
atenewjobs.
I played in moving this great county
Commissioner's
; , .'
-DWSD. -
nity presented itselfto upgrade the `
I established for the first time ever
forward to a point wheretodayit is
Office has been
„
I am encouraged about the future
technology. Asaresult GWKis now
a policy for ensuring that allofour
among the most progressive, fiscally
atthevanguard
ofDWSDbecause ofacomprehen-
among the most technologically ad
major water systems have sufficient
well -managed and innovative coun-
inreducing
sive report that calls for a wholesale
vanced facilities of its kind in North
cash reserves on hand for emergen-
ties inAmerica.
costs, placing
reorganization ofthedepartment It
; America.
ciesand capital improvement costs .
My incredibly talented and
apremiumon
gives me hope that years ofbloated
Oakland County's agreement
WRC'sISO 9000and1400Ocerbfica
dedicatedemployees,whooverthe
customer service
bureaucracy and mismanagement at
with Pontiac to restructure thecity's
tion has allowed us to be proactive in
.years have won numerous awards
and initiating John
DWSD are finally nearing an end
Waste Water Treatment Plant is a"
tracking customer complaints and
for their environmental expertise
innovative McCulloch
WRC initiated a "Collaborative As
precedent setting deal that serves as
concerns with follow up surveys to
and excellence, are truly the unsung
programs that
set Management System'' (CAMS),
a model for financially -struggling
gauge our effectiveness in improving
heroes of the Water Resources Com-
'- have provided
which ascertains the condition of
communities nationwide. Oakland
service and heightening customer
missioner's Office.
taxpayersthe
our water, sewer and dram infra -
County sold $58million worth of
satisfaction.
Ut me say what an honor and
"most for
bang
structure. Historically, the de part-
bonds to help pay offPontiac s debt
Through such innovative
privilege ithasbeento serve you, the
departing, I'd like to mention a few
ment has been largely reactive in
and eliminate its General Fund defi-
programs as DirtDoctors, Drain
residentsofOaklandCounty.
ssnn '' ' isp►e�r "`�` om-
ofthe major achievements ofwhidiI
respondingto eme encies, butby
emergencies,
citwhile gaining capacity
Detectives,and Kids' Clean Water
mCSs9oeer for Oakland County
ammostproud
using CAMS we've been able to use a
the 13nearby communities that now
Calendar Contest, along with our
tread inn opinion columns irom syndi-
The 35year-old lawsuit filed by
predictive or preventative approach
send their flow to Detroit
partnerships with Oakland Univer-
RIfMaiWd tM aS q
my predecessor, George W. Kuhn to to gain insight into immediate In2006, I initiated H2Opporbmi- sity and the Cranbrook Institute "torn our own ur iss ai c r `r,.
force the Detroit Water & Sewerage infrastructure needs such as identify- ties, a program' designed to attract of Science, WRC employees have tanndpre c om
John P. McCulloch is new Huron -Clinton Metroparks Director
Thursday, January 3, 2013 2:11 AM EST
By Catherine Kavanaugh
For The Oakland Press
Two months after he lost re-election as Oakland County water resource commissioner, John P. McCulloch was appointed director of the
Huron -Clinton Metroparks.
The 56-year-old Royal Oak resident will be paid $140,000 a year to oversee the regional recreation system's 13 parks, 10 golf courses, two
marinas, and an estimated $50 million budget.
"It's pretty exciting," McCulloch said Wednesday after his appointment was announced. "This park system has been such a jewel since it
was created in 1939. Kensington is unbelievable. So is Stony Creek. Lake St. Clair Metropark sits in the heart of the Great Lakes and
(Macomb County Executive) Mark Hackel is building his economic boon around it."
McCulloch's appointment ends more than a six-month national search for a director, said Anthony Marrocco, chairman of the Huron -Clinton
Metroparks Board of Commissioners serving Macomb County.
Marrocco pointed to McCulloch's experience. He served 12 years as both water resource commissioner and vice chairman of the Oakland
County Parks and Recreation Commission. He also has been Oakland County's representative to the Huron -Clinton Metropolitan Authority
Board of Commissioners since May 2011. A CPA and an attorney, McCulloch also was the board treasurer.
"We reached out to him," Marrocco said. "Why bring in a stranger when you have someone who has shown he is a dedicated member of
the board? He's good at marketing and the financial end of where money can be redirected to be more productive. He can help us become
more efficient with what we have."
Revenue from a 0.2-mill levy in Oakland, Macomb, Wayne, Livingston and Washtenaw counties provides about two-thirds of the budget.
Admission and program fees also generate income.
"Over the last 70 years revenue continually increased and we could expand facilities and grow but the last four years have been different,"
McCulloch said, citing falling property values. "We've seen revenue decline and because of the uncertainty the park system has gone
through I don't anticipate any broad, dramatic changes."
McCulloch said his first task will be to set priorities.
"How do we provide clean, safe parks with reduced personnel and still maintain infrastructure," he asked.
The park system peaked with 251 employees in 2007 but now there are 219, not including seasonal workers. By the end of the year, the
number is expected to drop again to 189 through attrition.
The Huron -Clinton Metroparks are situated along the Huron and Clinton rivers. They cover 25,000 acres and provide nature trails, beaches,
year-round activities and sports.
"Hopefully we have bottomed out in terms of lost revenue," McCulloch said. "My goal is to set priorities of how our money should be spent
to maintain what we've got."
He started his new post Dec. 21 and has visited about half the parks.
"They are like a sleeping giant," McCulloch said. "People pay for these parks with a millage and they should take advantage of them. We
need to do a better job to promote them and increase attendance. We have to make sure people know what's in their back yard."
For more information about the park system, go to www.metroparks.com or call 1-800-47-PARKS.
11 C-7
- hlii�lt7
RICK SNYDER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF NATURAL RESOURCES
LANSING
December 18, 2012
Mr. Dan Stencil
Executive Officer
Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, Michigan 48328
Dear Mr. Stencil:
KEITH CREAGH
DIRECTOR
In his recent Energy and Environment speech, Governor Rick Snyder called for the
preparation of a land management strategy. The purpose of the strategy is to grow
Michigan's resource -based industries, protect its resources and provide outdoor
recreation. The Department of Natural Resources (DNR) has embarked upon an
expedited process to complete such a plan by the spring of 2013. The goals of the
planning process are:
® Inform the public/opinion leaders about public lands and their value
- ® Establish collaborations with the Michigan Economic Development Corporation
regions for utilizing public lands to assist in meeting their regional economic
prosperity initiatives
® Address the requirements of Act 240 of 2012
® Establish goals and objectives for public land ownership in terms of providing
outdoor recreation opportunities, conserving cultural and natural resources, and
supporting land -based economic development
® Establish strategic objectives for land acquisition and disposal
I am appointing a Committee to advise the Department on a Public Land Management
Strategy (Strategy) that meets the needs of the citizens and communities of the state. I
would like to invite you to be a member of the Committee. The Committee will meet two
times, and members will also be invited to a one -day convening of state -level
stakeholders to discuss public land goals and objectives and five regional listening
sessions. The meetings will be in early January and February 2013. Arrangements will
be made so that you can attend the meeting either through conference call or video
conferencing and will be approximately four hours in length. Additional meetings might
be scheduled if warranted or at the wishes of the Committee.
STEVENS T. MASON BUILDING • 530 WEST ALLEGAN STREET • P.O. BOX 30028 • LANSING, MICHIGAN 48909-7528
www.michigan.gov/dnr • (517) 373-2329
11 C-8
Mr. Dan Stencil
Page 2
December 18, 2012
The Strategy charts a course for the DNR in the way we manage, acquire and dispose
of public lands. The Committee is essential to ensure that we meet the critical needs of
Michigan citizens. Please contact Ms. Donna Stine at stined3@michigan.gov or 517-
241-3774 by December 27, on your willingness to serve on the Committee.
Sincerely,
4eith Creagh
Director
517-373-2329
cc: Dr. William E. Moritz, Natural Resources Deputy, DNR
Mr. Mark Hoffman, Chief Administrative Officer, DNR
Ms. Donna Stine, Policy Coordinator, DNR
Mr. Steve Sutton, DNR
11 C-9
missloners,
dofr°m
Boar Meetings Schedule
P,ai;3
of commissioners'
d County Board esda s at7.00c y
e O- k on Weds Oakland
etjn9s are s a1�g:30 a.m �, d at.
r Thursda uditortum loca
;ourthouse A
1200 North Ted 9nauSAgoad
41-0470
483
Pontiac, Mich g
veriflcat�on.
ran 248'g58_0100 for prior
mittee
plan �
d guitding C edule
Public Meetings Bch an
ittee s public
m
d guildines a S at g:g0 5mrnittee
The Planning an on
re held Tof Comrrt'ssioners'
meeV\9s a the Board
generally in at.
Room �A located
North ad
Telegraph Ro48341-0470
Michigan, chigan, uSA, -
January 9, 2013 - 5.30 p•�''
" 23, 2p13 - 7.p0 p.rn_
January g:30 a.m•
February 7 , 2p13
,� 7:p0 p•m'
"f March 6, 2p13 - 30 a.m•
Y, march 21, 2013 - g.
0 13 -7'.p0 p•m•
Apri117 , 20
* Mal 9, 2p13 .9'.30 a•rn.
x May 22, 2p13 -7'.p0 p•m'
June 13, 2013 - 9:30 a•n'•
* July 17, 2013 -7:00 p•m'
x 1, 2013 - 9�•30 a.m.
August
August 4, 2p13 P.M.
1
2013 - 9.30 a.m.
August29, g:30 a.m.
September 19, 2p13 - m.
October 2, 2p13 -7'.00 p•
October 17, 2p13.9:30 a.m.-7-
October 30, 2013
00 p-m•
2013
November 13, g.30 a.m.
* 0ecember12,2p13-
for prior verification.
24&$58-
Ja- 15,2p13
January 29, 2013
February 26, 2013
march 12, 2013
April 9, 2p13
A0123, 2013
May 14, 2p13
June 4, 2013
July 9, 2013
July 23, 2013
August 6, 2013
August 20, 2p13
September 10, 2p13
September 24, 2013
October 8, 2013
October 22, 2p13
November 5, 2013
gecember 3, 2p13
mittee
finance Corn Schedule
public Meetings
eetings are on
held
committee s public m $oard of
Finance 9eneroom 'A�l0cated at.
irsda sat 9, Committee R
1200 Noad
rth TelegnauSAo48341-0470
Mich ga
8 p for prior ver
248"
Jan 17,2p13
January 31' 2013
February 28, 2013
March 14, 2p13
Aph111,20A3
peril 25, 2p13
IMaY 16, 2p13
June 6, 2013
July 11, 2013
July 25, 2013
August8,2013
Au9ust22,2013
September 12, 2013
September 26, 2013
October 10, 2p13
October 24, 2p13
November
7,2013
uecember 5, 2p13
I I 1 I I
I /
I• 1
r r•
I
I
I r•
Addison Oaks
4,104
3,970
-3.3%
24,461
24,788
1.3%
Banquet Facilities
1,894
1,230
-35.1%
7,931
6,794
-14.3%
Campers
0
0
N/A
7,850
7,642
-2.6%
Day Use
2,210
2,740
24.0%
6,420
10,352
61.2%
Special Events
0
0
N/A
0
0
N/A
Catalpa Oaks
1,904
2,534
33.1%
9,196
10,048
9.3%
Day Use
1,904
2,534
33.1%
9,196
10,048
9.3%
Special Events
0
0
N/A
0
0
N/A
Glen Oaks
3,068
2,816
-8.2%
11,376
11,193
-1.6%
Banquet Facilities
3,068
2,684
-12.5%
7,930
7,910
-0.3%
Golf (18 Hole Equivalents)
0
132
N/A
3,446
2,170
-37.0%
Grill Room ("Not Included in Totals)
83
0
-100.0%
8,785
1,113
-87.3%
Special Events
0
0
N/A
0
0
N/A
Groveland Oaks
0
0
N/A
0
0
N/A
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
Highland Oaks
2,632
2,592
-1.5%
4,692
5,193
10.7%
Day Use
2,632
2,592
-1.5%
4,692
5,193
10.7%
Special Events
0
0
N/A
0
0
N/A
Independence Oaks
8,176
13,157
60.9%
43,814
47,394
8.2%
Campers
0
0
N/A
0
240
N/A
Day Use
8,176
13,157
60.9%
43,814
46,379
5.9%
Special Events
0
0
N/A
0
775
N/A
Lyon Oaks
9,781
9,765
-0.2%
42,197
40,584
-3.8%
Banquet Facilities (Excludes Grill Room)
863
1,035
19.9%
2,949
4,196
42.3%
Day Use
2,503
2,542
1.6%
14,965
14,406
-3.7%
Dog Park
6,415
6,037
-5.9%
17,657
18,127
2.7%
Driving Range
0
0
N/A
1,810
802
-55.7%
Golf (18 Hole Equivalents)
0
151
N/A
4,816
2,522
-47.6%
Grill Room (Not included in totals)
0
0
N/A
4,022
1,364
-66.1%
Trails
0
463
N/A
0
1,487
N/A
Special Events
0
0
N/A
0
200
N/A
Orion Oaks
12,459
18,512
48.6%
55,711
72,324
29.8%
Day Use
3,974
7,217
N/A
21,102
29,274
38.7%
Dog Park
8,485
11,295
33.1%
34,609
41,900
21.1%
Special Events
0
0
N/A
0
1,150
N/A
Red Oaks
1,425
10,347
626.1%
9,554
31,468
229.4%
Day Use
0
2,670
N/A
0
2,913
N/A
Dog Park
1,425
4,285
200.7%
7,966
15,820
98.6%
Golf (18 Hole Equivalents)
0
38
N/A
1,588
879
-44.6%
Nature Center
0
265
N/A
0
1,705
N/A
Special Events
0
0
N/A
0
0
N/A
Trails
0
3,089
N/A
0
17,511
N/A
Waterpark
0
0
N/A
0
0
N/A
Rose Oaks
1,640
1,540
-6.1%
4,716
5,555
17.8%
Day Use
1,640
1,540
-6.1%
4,716
5,555
17.8%
Special Events
0
0
N/A
0
0
N/A
Springfield Oaks
1,387
2,372
71.0%
7,889
8,036
1.9%
Banquet Facilities (Includes AC)
1,252
1,991
59.0%
4,332
5,109
17.9%
Day Use
135
232
71.9%
1,011
772
-23.6%
Golf (18 Hole Equivalents)
0
149
N/A
2,546
2,155
-15.4%
Grill Room (** Not Included in totals)
0
0
N/A
1,206
665
-44.9%
Special Events
0
0
N/A
0
0
N/A
Waterford Oaks
1,270
10,776
748.5%
5,856
27,785
374.5%
Banquet Facilities (Includes AC & LL)
1,115
1,577
41.4%
3,645
4,193
15.0%
BMX
0
0
N/A
200
96
-52.0%
County Market
0
8,699
N/A
0
38,056
N/A
Day Use
155
500
222.6%
2,011
5,119
154.5%
Waterpark
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
White Lake
1,355
1,423
5.0%
6,363
5,962
-6.3%
Banquet Facilities
1,355
1,293
-4.6%
2,931
3,901
33.1%
Golf (18 Hole Equivalents)
0
130
N/A
3,432
2,061
-39.9%
Grill Room (** Not Included in totals)
0
0
N/A
1,252
647
-48.3%
Special Events
0
0
N/A
0
0
N/A
Mobile Recreation
920
832
-9.6%
11,094
7,124
-35.8%
Bleachers
2
1
-50.0%
802
2,061
157.0%
Bus
912
824
-9.6%
3,786
3,072
-18.9%
Climbing Tower
0
0
N/A
1,426
740
-48.1%
Inflatables
0
0
N/A
5,074
1,230
-75.8%
Show Mobile
6
7
16.7%
6
21
250.0%
Recreation Programs and Services
2,059
1,417
-31.2%
10,177
7,696
-24.4%
Greenhouse Programs
448
367
-18.1%
1,042
1,108
6.3%
Miscellaneous
448
30
-93.3%
1,582
313
-80.2%
OC Express
0
295
N/A
0
511
N/A
Nature Interpretive/Outreach Visits
549
425
-22.6%
5,881
2,322
-60.5%
Special Events
0
0
N/A
0
2,625
N/A
Adaptive- Senior Events
614
300
-51.1%
1,672
817
51.1/0
Banquet Facilities
9547
9810
2.8%
! 29217
32103
9.9%
Campers
0
0
N/A
7882
7882
0.00%.
,Day Use
23,329
35,724
1 53.1%
( 110656
130011
17.5%
t?,232.
Driving Range
0
E 0
N/A
I 1810
802
tiff areas - -
- 0 r. -
m 00
TNfA
^ 1,82
:Mobile Recreation
920
832
-9:6%
11094
7124
-35.8%
2132,2
f
Trails
0
3,552
N/A
0:.
18,998
N/A
�ecreator<i Pr . R ants vices
1,5i0
[ , 992
34.3
4,296
Special Events (Totals from Rec Programs)
0
0
f N/A
0'
2,625
N/A
0-
/A _