HomeMy WebLinkAboutAgendas/Packets - 2013.04.10 - 402282800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
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QZAKLANDCOUNTYPARKS
Gerald A. Fisher
Chairman
J. David VanderVeen
Vice Chairman
John A. Scott
Secretary
Pecky D. Lewis, Jr.
Chairperson Emeritus
A. David Baumhart III
Gregory C. Jamian
Robert E. Kostin
Christine Long
�=try R. McGillivray
Nash
Daniel J. Stencil
Executive Officer
April 4, 2013
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................. Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ................................... Wednesday, April 10, 2013
9:00 a.m.
PURPOSE ................................ REGULAR MEETING
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Dani/tiv
. Stencil
Exece Of
Next Meeting: April 24, 2013 — Budget Study Session #1
Oakland County Parks & Recreation Admin. Bldg.
2800 Watkins Lake Road
Waterford, Michigan 48328
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and reation Commission Meeting
Parks & Recreation Administration Offices
2800 Watkins Lake Road, Waterford, MI 48328
April 10, 2013
9:00 AM
Agenda
1. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Approval of Minutes
6. Public Comments:
Regular Meeting of 03/06/13
7. PRESENTATIONS: 2012 Brooksie Way Race Partner Recognition
Action Required
Approval
Approval
Receive
8. CONSENT AGENDA
A. Internal Service & Department Funds Journal Entry Register for Month Ending
02/28/13 (FM 05, FY 13); Payment Register for Month Ending
02/28/13 (FM 05, FY 13) Approval
B. Monthly Financial Statements for Month Ending
02/28/13 (FM 05, FY13
C. Monthly Average Comparison Report
D. Contributions 1" Quarter Report
9. REGULAR AGENDA:
A. Update/Revisions to OCPR Commission Policies
B. Oakland County Market Regulations
C. Highland Oaks and Rose Oaks Trail Construction Contract
Presenter/Phone #
G. Fisher/248.514.9814
IE
G. Fisher/D. Stencil 248.858.4944
K. Kohn 248.858.4606
G. Fisher
D. VanderVeen 248.858.0516
J. Phelps 248.858.5319/D. Stencil
Approval J. Phelps/D. Stencil
Approval J. Phelps/D. Stencil
Receive & File B. Stepp 248.858.4636/D. Stencil
Information/Approval S. Mackey 248.431.1268/D. Stencil
Approval S. Wells 248.858.4634/K. Pardy 248.858.4637
Approval M. Donnellon 248.858.4623/D. Stencil
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 6, 2013
Chairman Fisher called the meeting to order at 9:08 a.m. in dining room C of the Orion Center in Lake Orion.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John Scott, A. David Baumhart III,
Robert Kostin, Christine Long, Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT:
Gregory Jamian, Chairperson Emeritus Pecky D. Lewis, Jr.
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Mike Donnellon, Chief -Parks Fac., Maint. & Develop.
Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District
Jon Noyes, Supervisor — Planning
Jennifer Myers, Architectural Engineer II
Zach Crane, Architectural Engineer II
Phil Castonia, Business Development Representative
Melissa Prowse, Business Development Representative
Karen Kohn, Supervisor — Administrative Services
Donna Folland, Project Advisor
OC Purchasing Scott Guzzy, Administrator - Purchasing
Orion Township Chris Barnett, Supervisor
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. McGillivray to approve the agenda as presented.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Scott (6)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Scott, supported by Mr. Kostin to approve the minutes of the meeting of
February 6, 2013, as written.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Scott (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS/INTRODUCTIONS:
Chairman Fisher congratulated Commissioner Baumhart on his re -appointment to the Parks Commission for a
three-year term.
Orion Township Supervisor Chris Barnett welcomed the Parks Commission to the Orion Center and provided
5-1
(Commission Meeting, March 6, 2013)
information on the center and its uses. Executive Officer Stencil thanked Supervisor Barnett and his staff for
their welcome and the opportunity to hold the meeting at their facility.
CONSENT AGENDA:
Moved by Mrs. Long, supported by Mr. Kostin to approve the Consent Agenda, including the
Internal Service & Department Funds Journal Entry Register for Month Ending 01/31/13 (FM
04, FY 13) and Payment Register for Month Ending 01/31/13 (FM 04, FY 13); Monthly
Financial Statements for Month Ending 01/31/13 (FM 04, FY 13); Monthly Average
Comparison Report; 1 st Quarter Financial Forecast; and 1st Quarter Amendments.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Scott, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
REGULAR AGENDA:
Proposed Red Oaks Vision and Plan Concepts:
Project Advisor Donna Folland reviewed the planning process completed for the Red Oaks Vision and Plan to
date, including details on the comments received during the public comment period. Staff received 77
comments on the plan during the time frame for public input, including many positive responses in support of
the vision, with some reiterating the importance of different components of the plan to them. We also received
a few comments identifying concerns, including 3 or 4 expressing concern about taking resources from the
Wint Nature Center for use at the Red Oaks Nature Center.
Comments were tracked by ZIP code only; future comment periods may include opportunities to gather
additional demographic information.
In response to a request from Commissioner McGillivray, Donna will trace for his information the comments
expressing concern about the resources being taken from the Wint Nature Center to the Red Oaks Nature
Center.
Donna provided information on the next steps in the planning process through December, sharing details and
projected timelines for facility action plans, including grant proposals, budgets, and capital projects. In addition,
staff will begin the park master planning process for Addison, Groveland, and Springfield Oaks, which will be
completed concurrently; the service portfolio development process; and the evaluation of performance
indicators, including the development of the dashboard and the monthly data reports.
Executive Officer Dan Stencil emphasized the new dashboard reports will have a very different format from
the current activity reports; staff and Commission will be unable to compare the information provided in the
new reports to the prior activity reports. The new monthly reports will be coming online in July, with the first
report presented to the Commission in August.
Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the Red Oaks Vision and
Plan Concepts.
Staff will provide Commissioner McGillivray a comprehensive list of events and outreach programs scheduled
at the Red Oaks Nature Center.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (8)
5-2
(Commission Meeting, March 6, 2013)
NAYS: (0)
Motion carried on a voice vote.
Donna also announced the Five-year Recreation Master Plan has been submitted to the state. The Oakland
County Board of Commissioners is expected to formally approve the plan at its March 7, 2013 meeting.
Special Event Alcohol License/Applications:
The Oakland Parks Foundation requested the sale of alcohol be approved for three upcoming events being
held on Parks Commission property. Per the Park Rules and Regulations (approved by the Oakland County
Board of Commissioners at their January 23, 2013 meeting), such use shall be permitted only with the
approval by the Parks and Recreation Commission. Per Michigan Liquor Control Commission (MLCC)
regulations (and the Parks Rules and Regulations), the applicant for this type of "special permit' from the
MLCC must be made by a non-profit organization. Staff will work with the Foundation to ensure the license is
secured and documented in Parks files, and that all insurance requirements are met as set forth by Risk
Management.
The three events where this use is being requested are: Cinco de Mayo Celebration at the Oakland County
Market on May 3, 2013; Clarkston SCAMP Concours in the Park at Springfield Oaks on July 26, 2013; and
Oakland Uncorked at the Oakland County Market on August 2, 2013.
Parks staff will work closely with Corporation Counsel and Risk Management to create partnership
agreements outlining the details and any special requirements of the events. The partnership agreements will
be presented at the April Parks Commission meeting for approval.
Business Development Representative Melissa Prowse detailed a recommended process by which
organizations may apply for this type of use for approval by the Parks Commission. Once that use is approved,
the applicant will provide staff with the proper documentation (most notably the insurance certificate and copy
of the MLCC license) prior to the event. Risk Management will review each event application for insurance
requirements on a case -by -case basis.
In order for organizations to receive a special one -day license from the MLCC, they have to provide proof of
their non-profit status as well as a resolution from their governing body indicating their intention for the event
and special license. Therefore, by requiring a copy of the MLCC license, the Parks Commission will be
provided this additional detail.
The Consumption of Alcohol Policy is currently being revised based on the new Rules and Regulations and is
anticipated to be presented at the April Parks Commission meeting for approval.
Moved by Mr. Nash, supported by Mr. Scott to approve the requests from the Oakland Parks
Foundation for the sale of alcoholic beverages on Oakland County Parks and Recreation
Commission property for three events: Cinco de Mayo at the Oakland County Market on May
3, 2013; the SCAMP Concours in the Park at Springfield Oaks on July 26, 2013; and Oakland
Uncorked at the Oakland County Market on August 2, 2013, contingent upon review and
approval of Risk Management and the receipt of the completed application and appropriate
insurance documents.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
5-3
(Commission Meeting, March 6, 2013)
Five -Year Proposed Technology Master Plan, 2013-2017:
Business Development Representative Phil Castonia presented the proposed Five -Year Technology Master
Plan for 2013-2017.
In 2008, the Parks Commission significantly invested in the development and implementation of an enhanced
and standardized technology suite with the assistance of a master plan developed through Oakland County
Information Technology (OCIT). Major accomplishments included the implementation of RecTrac,
incorporating our point -of -sale, reservations, and registrations. Staff also implemented the Collaborative Asset
Management System (CAMS) for work orders and asset management, brought Internet connectivity to the
parks that were previously without connection, and launched a rebranded website.
The proposed plan looks similar to the park master plans being developed by staff, with the content derived
from discussions with OCIT. We are also relying on field staff to let us know what technology might be useful
to help us and our guests.
The three major goals of the proposed plan are:
1. Implement technology as an amenity, i.e.
a. Wi-Fi for park visitors
b. Online camping reservations (WebTrac)
2. Implement technology to gain efficiencies, i.e.
a. Energy Management System
b. Work order system with mobile capabilities
3. Implement technology to gain understanding, i.e.
a. Staff to support the technology, its continued maintenance, and data
After discussion, staff was directed to complete a project cost analysis, including expenditures and potential
savings, for the five years of the plan, and to present the plan and analysis in two months' time.
Moved by Mrs. Long, supported by Mr. McGillivray to receive and file the Five -Year Proposed
Technology Master Plan for 2013-2017.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Food and Beverage Committee Status Update:
Business Development Representative Phil Castonia briefly related the historical information on the project,
including the division of the food and beverage into four categories: vending, concession operations, approved
caterers list, and the banquet services and grill room operations.
Phil updated the Commission on the concession operations, including the challenges experienced at
Springfield Oaks Golf Course last year, and the plans to re -open the halfway house for food and beverage
service this year while still having the upstairs at the clubhouse open in the afternoons and evenings.
At the November 28, 2012 Commission meeting, the Parks Commission directed the Committee to reject the
bids received for the banquet services and grill room operations and rebid. The Committee evaluated the
comments received at that time and focused on refining the Request for Proposal (RFP) for clarity and
conciseness, plus expanding the scope to attract more vendors. The RFP will be for a ten-year contract with
an optional five-year renewal. The contract will have to go to the Oakland County Board of Commissioners for
approval.
5-4
(Commission Meeting, March 6, 2013)
The Committee recommended the longer term of ten years in response to comments received from vendors
requesting consideration of the longer term in order to attract better staff and to provide greater stability to their
operations. Too, the contract allows for the option of being released, if necessary.
The Committee will be responsible for reviewing the RFPs, and then bringing a recommendation to the
Commission for consideration.
Commission concurred with the Committee's recommendation to send out the RFPs.
Orion Oaks Dog Park Pavilion Construction Protect:
Chief of Parks Facilities Maintenance and Development Mike Donnellon provided a brief history of the Orion
Oaks Dog Park and the revenues generated by the park. He provided the background on the pavilion project,
which will include a retail office, vending area, and pavilion. He detailed a number of the changes in the
expanded scope of the project from its original design completed in 2009, indicating the new design should
better fit the operational and IT needs of staff. He also provided a comparison of construction costs for similar
projects both within our parks and on other local park agencies.
Staff requested Commission approval to award the contract to construct the pavilion at the Orion Oaks Dog
Park, including a retail office and vending area, to the pre -qualified annual construction management team of
The George W. Auch Company in the amount of $256,130.00 plus a five percent contingency of $12,806.50,
for a total approval project budget of $268,936.50; and approve the transfer of $138,936.50 from the Capital
Improvement Projects (CIP) Budget Contingency to the Orion Oaks Dog Park Pavilion CIP project.
The following concerns/issues were noted:
• Recognition of the need for this facility vs. proposed cost
• The feasibility of adding onto the existing restroom facility
• Opportunity for partnership
• More economical design
• Need/ability to enclose the pavilion area seasonally
Moved by Mrs. Long, supported by Mr. Kostin to have staff revisit the design of the proposed
Orion Oaks Dog Park Pavilion Project and bring it back for review at the May 2013
Commission meeting.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Glen Oaks Irrioation Pond Dredging Maintenance Protect:
Chief of Parks Facilities Maintenance and Development Mike Donnellon reported on the status of the irrigation
pond dredging project at Glen Oaks Golf Course, including the testing results indicating contaminated soils,
the expanded scope of the project to remove the soils from the site, and the decision to temporarily clear the
irrigation pond by moving sediment away from the intake pipe by mechanical means to create a void/hole large
enough for the volume of water sufficient for irrigation for the current golf season. In anticipation of the frost
laws going into effect, and other construction notifications from the City of Farmington Hills, staff proceeded
with the temporary clearing of the irrigation pond for the spring/summer operations through the assistance of
our construction management team of Frank Rewold and Sons.
Staff requested Commission approval of the expenditure of $27,840.00 to Frank Rewold and Sons for the
temporary clearing of the irrigation pond.
5-5
(Commission Meeting, March 6, 2013)
Moved by Mr. VanderVeen, supported by Mr. Kostin to approve the expenditure of
$27,840.00 to Frank Rewold and Sons for the temporary clearing of the irrigation pond at
Glen Oaks Golf Course.
AYES: Baumhart, Fisher, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Mr. Donnellon noted the estimated costs for the hydraulic dredge/removal are between $150,000 and
$175,000.
STAFF REPORTS:
Activity Report:
The Activity Report for February (FM 5, FY 13) was accepted as filed.
Volunteer Summary Report:
The Volunteer Summary Report for 2012 was accepted as filed.
Executive Officer's Report:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---This past weekend The Oakland Press published an eight -page section devoted to local recreation
opportunities. Approximately 2/3 of the coverage was either content or photos about Oakland County Parks.
This was an initiative made available through the efforts of Communications/Marketing Supervisor
Desiree Stanfield and her staff.
---The National Recreation and Park Association is working diligently to get all agencies to participate in the
Park and Recreation Operating Ratio and Geographic Information System (PRORAGIS), a benchmarking tool
for national recreation standards.
---Enbridge is busy with their replacement pipeline installation project at Rose Oaks; they are experiencing
some issues with horizontal drilling. Parks and Enbridge staff had a conference call on March 5 to discuss the
issues. Enbridge staff indicated they are bringing in their "A team" staff to do the work rather than relying on
their contractor, who has more limited equipment and experience. Enbridge officials assured our staff the work
will be done in a way to minimize the effect on the environment and avoid an open cut.
---Independence Township Safety Path Committee may be interested in a possible collaboration to extend
their safety path that currently terminates at the entrance to Independence Oaks up to Oak Hill Road. They
may possibly submit a grant for Land and Water Conservation, Transportation Enhancement Activities, or
Michigan Natural Resources Trust funds for the project.
---The Oxford Leader published an article today on the proposed acquisition of the Koenig Gravel Mining site
to share information on the general scope of the project and put the public on notice for their opportunity to
participate with comments. This proposed acquisition is the MDNR's #1 project statewide. Information will be
provided as available.
5-6
(Commission Meeting, March 6, 2013)
Executive Committee Update:
---Heard a preliminary run through on the service portfolio project/cost recovery project that will be discussed
at the special meeting on March 27. Consultant was asked to ensure terminologywill be clarified and at a level
easily understood by all.
--Had an opportunity to meet with representatives from the George W. Auch Company, one of the two
construction managers under contract with the county. They provided very good justification for the use of
their service.
---Attended the MRPA Conference and also had the opportunity to speak with the MDNR staff regarding the
Koenig property.
---Met recently with Larry Obrecht, regarding the progress of the safety path project on Adams Road in
Oakland Township. There are two property owners holding up the project, and Mr. Obrecht is working to get
the issue solved.
OLD BUSINESS:
None
NEW BUSINESS:
In response to Commissioner McGillivray's inquiry about discussions with the Sheriff's Office for law
enforcement needs at the Koenig site, Executive Officer Stencil indicated the Sheriff's Office has already been
involved in the discussions.
The next Commission meeting will be 9:00 a.m. on Wednesday, April 10 at the Park Commission's
administration office.
Meeting was adjourned at 11:35 a.m. to a park tour of Orion Oaks.
John Scott, Secretary Karen S. Kohn CAP -OM, Recording Secretary
5-7
ro-i ' ' • '
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
J. David VanderVeen, Vice Chairman
Submitted: April 4, 2013
Subject: Presentation: 2012 Brooksie Way Race Partner
INTRODUCTION AND HISTORY
Vice Chairman J. David VanderVeen will be present at the Commission meeting on Wednesday, April 10,
2013, to present a plaque to the Oakland County Parks and Recreation Commission. This plaque is for OCPR
being a partner in the 51h Brooksie Way Race which was held September 30, 2012.
7-1
FAKRAND COUNTYPARKS Find us on facebook.com/ocparks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
PRIL 10, 2013 AGENDA ITEM NO.
FISCAL SERVICES ACCOUNTING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Brian Menghini, Fiscal Services Supervisor II
Submitted: March 19, 2013
Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements
7. A. PAYMENT APPROVAL SUMMARY
* Internal Service and Department Funds Journal Entry Register:
February, 2013 (FM 5, FY 2013) 697,100.45
* Voucher Payment Register:
February, 2013 (FM 5, FY 2013)
TOTAL
1.193.588.98
* Back-up information is available for review.
7. B. MONTHLY FINANCIAL STATEMENTS
February, 2013 (FM 5, FY 2013)
8 A-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5 FY 2013
(FOR MONTH ENDING 2/28/13)
2013
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$11,250,000.00
$8,848,396.15
$2,401,603.85
78.7%
Other
255,525.00
(82,999.20)
338,524.20
-32.5%
GLEN OAKS GOLF COURSE
1,034,540.00
79,831,49
954,708.51
7.7%
LYON OAKS GOLF COURSE
1,241,000.00
113,428.71
1,127,571.29
9.1%
RED OAKS GOLF COURSE
399,600.00
20,044.92
379,555.08
5.0%
SPRINGFIELD OAKS GOLF COURSE
785,174,00
41,182.13
743,991.87
5.2%
WHITE LAKE OAKS GOLF COURSE
878,703.00
58,352.06
820,350.94
6.6%
WATERFORD OAKS COUNTY MARKET
224,640.00
33,254.00
191,386.00
14.8%
INDEPENDENCE OAKS NATURE CENTER
12,600.00
1,450.90
11,149.10
11.5%
RED OAKS NATURE CENTER
12,000.00
1,437.00
10,563.00
12.0%
ADDISON OAKS
448,380.00
89,701.55
358,678.45
20.0%
ADDISON OAKS CONFERENCE CENTER
140,000.00
23,305.44
116,694.56
16.6%
GROVELAND OAKS
724,600.00
27,899.38
696,700,62
3.9%
HIGHLAND OAKS
3,000.00
2,999,00
1.00
100.0%
INDEPENDENCE OAKS
308,548.00
56,706.29
251,841.71
18.4%
LYON OAKS
88,000,00
25,958.00
62,042.00
29.5%
ORION OAKS
109,500.00
35,580.00
73,920.00
32.5%
RED OAKS DOG PARK
47,000.00
8,813.00
38,187.00
18.8%
ROSE OAKS
12,500.00
151,540.00
(139,040.00)
1212.3%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
72,178.00
42,292.83
29,885.17
58.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
63,485.00
23,315.00
40,170.00
36.7%
RECREATION PROGRAMS & SERVICES
282,000.00
85,422.00
196,578.00
30.3%
CATALPA OAKS
15,000.00
0.00
15,000.00
0.0%
RED OAKS WATERPARK
1,040,400.00
0.00
1,040,400.00
0.0%
WATERFORD OAKS BMX COMPLEX
19,500.00
528.00
18,972.00
2.7%
WATERFORD OAKS WATERPARK
705,400.00
1,351.63
704,048.37
0.2%
CAPITAL IMPROVEMENT
2,804,737.00
0.00
2,804,737.00
0.0%
TOTAL REVENUE
$22,978,010.00
$9,689,790.28
$13,288,219.72
42.2%
EXPENSES
ADMINISTRATIVE SERVICES
$5,548,054.00
$1,808,675.33
$3,739,378.67
32.6%
FISCAL SERVICES ADMINISTRATION
129,895,00
54,548,65
75,346.35
42.0%
FISCAL SERVICES PARKS & REC
234,987.00
86,794.78
148,192.22
36.9%
GLEN OAKS GOLF COURSE
1,218,416.00
330,811.44
887,604.56
27.2%
LYON OAKS GOLF COURSE
1,828,849,00
489,745.09
1,339,103.91
26.8%
RED OAKS GOLF COURSE
666,445.00
196,165.05
470,279.95
29.4%
SPRINGFIELD OAKS GOLF COURSE
744,749.00
205,425.63
539,323.37
27.6%
WHITE LAKE OAKS GOLF COURSE
943,959.00
273,547.44
670,411.56
29.0%
WATERFORD OAKS COUNTY MARKET
256,824.00
91,210.31
165,613.69
35.5%
INDEPENDENCE OAKS NATURE CENTER
270,655.00
34,205.54
236,449.46
12.6%
RED OAKS NATURE CENTER
224,915.00
48,933.03
175,981.97
21.8%
ADDISON OAKS
1,443,911.00
383,258.02
1,060,652.98
26.5%
ADDISON OAKS CONFERENCE CENTER
164,535,00
80,601.82
83,933.18
49.0%
GROVELAND OAKS
1,345,132.00
275,072.02
1,070,059.98
20.4%
HIGHLAND OAKS
55,735.00
20,040.42
35,694.58
36.0%
INDEPENDENCE OAKS
1,043,812.00
307,662.45
736,149.55
29.5%
LYON OAKS
268,969.00
108,211.14
160,757.86
40.2%
ORION OAKS
125,037.00
42,533.64
82,503.36
34.0%
RED OAKS DOG PARK
53,392.00
27,667.00
25,725.00
51.8%
ROSE OAKS
52,600.00
14,662.41
37,937.59
27.9%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
538,211.00
108,043.65
430,167.35
20.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
1,123,067.00
245,897.47
877,169.53
21.9%
RECREATION PROGRAMS & SERVICES
1,223,836.00
429,075.44
794,760.56
35.1%
CATALPA OAKS
104,216.00
20,255.87
83,960.13
19.4%
RED OAKS WATERPARK
1,360,660.00
240,731.70
1,119,928.30
17.7%
WATERFORD OAKS BMX COMPLEX
50,137.00
11,129.90
39,007.10
22.2%
WATERFORD OAKS WATERPARK
905,775,00
249,996.20
655,778.80
27.6%
FACILITIES & MAINTENANCE
1,051,237.00
424,011.65
627,225.35
40.3%
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
102,792,92
(102,792.92)
N/A
TOTAL EXPENSES
$22,978,010.00
$6,711,706.01
$16,266,303.99
29.2%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$2,978,084.27
($2,978,084.27)
2013
2012
2011
2010
ACTUAL REVENUE TO DATE:
42.2%
50.4%
42.2%
44.1%
BUDGET BALANCE:
57.8%
49.6%
57.8%
55.9%
ACTUAL EXPENSE TO DATE:
29.2%
26.8%
25.5%
24.5%
BUDGET BALANCE:
70.8%
73.2%
74.5%
75.5%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 2) 8 B-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 5 FY 2013
(FOR MONTH ENDING 2/28/13)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
COUNTY MARKET:
WATERFORD OAKS COUNTY MARKET
COUNTY MARKET SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
RED OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES'
TOTAL
YEAR TO DATE
REVENUE
$8,765,396.95
0.00
0.00
8,765,396,95
79,831.49
113,428.71
20,044.92
41,182.13
58,352.06
312,839.31
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$1,808,675.33
54,548.65
86,794.78
1,950,018.76
330,811.44
489,745.09
196,165.05
205,425.63
273,547.44
1,495,694.65
33,254.00 91,210.31
33,254.00 91,210.31
$6,956,721.62
(54,548.65)
(86,794.78)
6,815,378.19
(250,979.95)
(376,316.38)
(176,120.13)
(164,243.50)
(215,195.38)
(1,182,855.34)
(57,956.31)
(57,956.31)
1,450.90 34,205.54 (32,754.64)
1,437.00 48,933.03 (47,496.03)
2,887.90 83,138.57 (80,250.67)
89,701.55
23,305.44
27,899.38
2,999.00
56,706.29
25,958.00
35,580.00
8,813.00
151,540.00
42,292.83
23,315.00
488,110.49
85,422.00
0.00
0.00
528.00
1,351.63
87,301.63
383,258.02
80,601.82
275,072.02
20,040.42
307,662.45
108,211.14
42,533.64
27,667.00
14,662.41
108,043.65
245,897.47
1,613,650.04
429,075.44
20,255.87
240,731.70
11,129.90
249,996.20
951,189.11
0.00 424,011.65
0.00 424,011.65
(293,556.47)
(57,296.38)
(247,172.64)
(17,041.42)
(250,956.16)
(82,253.14)
(6,953.64)
(18,854.00)
136,877.59
(65,750.82)
(222,582.47)
(1,125,539.55)
(343,653A4)
(20,255.87)
(240,731.70)
(10,601.90)
(248,644.57)
(863,887.48)
(424,011.65)
(424,011.65)
0.00 102,792.92 (102,792.92)
$9,689,790.28 $6,711,706.01 $3,036,040.58
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log on the www.oakgov.com/fiscal/info pub/monthlyreports.html
2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5. Or do a search for "Monthly Financials"
(Page 2 of 2) 8 B-2
Oakland County Parks and Recreation Commission
Monthly Average Comparison Report
(Comparison of FY 2013 Actuals with 5-Year Average Actuals)
As of February 28, 2013
FY2013 Amended
Budget
October
I November
I December
I January
I February
I March
April
May
I June
July
August
I September
YEAR TO DATE
REVENUES:
5-YEAR AVERAGE REVENUE
$ 300,047
$ 135,477
$ 1,709,864 $ 6,039,402 $ 3,735,860 $ 2,363,941 $ 1,264,870
$ 1,122,826
$ 1,317,951
$ 1,942,780
$ 1,455,092
$ 1,695,691
Percentage of Total
1.30%
0.59%
7.41% 26.16% 16.18% 10.24% 5.48%
4.86%
5.71%
8.42%
6.30%
7.35%
FY2013 Amended Budget/Alottment
$ 20,163,273
$262,085
$118,336
$1,493,535 $5,275,306 $3,263,204 $2,064,859 $1,104,840
$980,767
$1,151,206
$1,696,983
$1,270,996
$1,481,155
FY2013 Planned Use of Fund Balance
$ 2,794,737
FY 2013 Amended Budget
$ 22,958,010
FY 2013 Actuals
$272,398
$127,699
$1,466,174 $4,910,427 $2,913,093
$9,689,790
Avg. Monthly Revenue Over/(Under)
$10,313
$9,362
($27,361) ($364,879) ($350,112)
($722,676)
EXPENSES:
5-YEAR AVERAGE EXPENSE
$1,319,598
$1,278,780
$1,540,387 $1,261,183 $1,183,089 $1,630,09 $1,419,897
$1,822,094
$2,440,418
$2,253,541
$2,087,753
$2,337,020
Percentage of Total
_
6.41%
6.22%
7.49% 6.13% 5.75% 7.93% 6.90%
8.86%
11.86%
10.95%
10.15%
11.36%
FY2013 Amended Budget/Alottment
$ 22,958,010
$1,472,453
$1,426,907
$1,718,818 $1,407,272 $1,320,132 $1,819,902 $1,584,371
$2,033,156
$2,723,103
$2,514,580
$2,329,587
$2,607,728
FY 2013 Actuals
$1,341,261
$1,259,689
$1,616,323 $1,216,615 $1,277,817
$6,711,706
Avg. Monthly Expenses (Over)/Under
$131,192
$167,219
$102,494 $190,657 $ 42,315
$633,876
Total Avg Monthly Favorability/(Unfavorability)
$141,505
$176,581
$75,133 ($174,222) ($307,796) $0 $0
$0
$o
$o
$0
$0
($88,799)
8 C-1
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Becky Stepp, Project Advisor for Business Development
Submitted: April 4, 2013
Subject: FY 2013 1 st Quarter Contributions Report
INTRODUCTION AND HISTORY
Attached is the 2013 fiscal year first quarter report for contributions received.
ATTACHMENT
- FY 2013 1st Quarter Contributions Report
STAFF RECOMMENDATION
The staff recommends the Commission receive and file this report.
Move to receive and file the FY 2013 1st Quarter Contributions Report.
8 D-1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Contributions (Donations) - October 1, 2012- December 31, 2012
Budget Center Project / Program Source Amount
INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00
INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00
Independence Oaks Nature Center Total $10.00
LYP PoochPeople, Inc. Howl-O-Ween Bash - FY2013 $250.00
LYP
Pawsitive Steps, LLC
Howl-O-Ween Bash - FY2013
$100.00
LYP
Roadside Veterinary
Howl-O-Ween Bash - FY2013
$250.00
LYP
Great Lakes Caring
Howl-O-Ween Bash - FY2013
$50.00
LYP
Lyon Veterinary PLLC
Howl-O-Ween Bash - FY2013
$100.00
LYP
Fetch in' Stixx
Howl-O-Ween Bash - FY2013
$50.00
Lyon Oaks Park Total
$800.00
REC
2013 Paraolympic Programming Contribution
United State Olympic Committee
$500.00
REC
Adaptive Services - Youth Abilities Program
Anne Taglione
$250.00
Recreation Programs & Services Total
$750.00
RNC
Nature Center Donation
General Operating Donation - Greeting Card Program
$10.00
RNC
Nature Center Donation
General Operating Donation (Feed for Animals)
$2.00
Red Oaks Nature Center Total
$12.00
Grand Total
$1,572.00
8 D-2
APRIL 10, 2013
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 9 A
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Stephanie S. Mackey, Business Development Representative for Organizational Development
Submitted: April 4, 2013
Subject: 2012 Policy Audit Follow Up
INTRODUCTION AND HISTORY
In accordance with the "Development of a Policy" policy, OCPR staff has conducted a review of all policies and
is seeking approval at the April 10, 2013, OCPRC meeting for four (4) revised policies and two (2) new policies
that have been updated with input from the Commission and Corporation Counsel.
ATTACHMENTS
1. Updated copy of C09-001 Development of a Policy
2. Updated copy of C09-003 Residential Property Lease Policy
3. Updated copy of C09-007 Parks Access Permits Policy
4. Updated copy of C09-008 Parks Promotional Items Policy
5. New Unrestricted Net Assets Reserve Policy
6. New Media Inquiry Policy
Summary of Chances
Policy Number
Policy Title
Chan e Summary
C09-001
Development of a Policy
Recommended updates are intended to clarify roles
and ownership for policy development and
maintenance. Also reordered policy categories to place
Commission policies first.
C09-003
Residential Property
Recommended updates clarify roles and current
Lease
process.
C09-007
Parks Access Permits
Recommended updates remove specific references to
PA 261, reordered sections to reduce redundancy and
updated timing of distribution to accurately reflect
business processes.
C09-008
Parks Promotional Items
Updated to reflect organizational changes and added
and Donation Request
new section to describe limitations for use of
promotional items. Significant revisions require full
review of new policy language.
MO
Page 2
New Policies
Policy Number
Policy Title
Change Summary
C12-OOX
Unrestricted Net Assets
Concept presented during 05-23-12 Budget Meeting,
Reserve Policy
approval required for implementation.
C12-OOX
Media Inquiry Policy
New Policy to clarify roles for responding to Media
questions and department related public statements.
C13-OOX
Use of Alcohol on Park
In process: New policy will reflect 2013 Park Rules
Property
updates for Consumption and Sale of Alcoholic
Beverages on Park Property. Staff are in the process of
developing business processes to support
implementation of Section 40 e. and f. which will include
Temporary Use Permits and Facility/ Pavilion Use
Agreements. Once finalized, the new policy will be
presented for Commission Approval.
The previous redlined versions of the policies appear first and the recommended final draft versions follow.
MOTION
Move to approve the proposed Oakland County Parks and Recreation Commission policies as
submitted.
9 A-2
Date Adopted: Dated Revised: C: 09-001
Commission 03-04-09 0�-0 a `i 2 Page 1 of 4
(DA��
f
MY
Development of a Policy
I. PURPOSE: The purpose of this policy is To identify the process for the development, revision,
review or adoption of a dDepartment policy.
II. PROCEDURE:
Definitions:
• Policy - A deliberate plan of action to guide decisions.
• Procedure - Specific actions that support a policy.
• Standard - Conditions expected upon completion of a task.
• Policies Finalized File - Electronic file that contains policies currently in effect.
• Policies Under Consideration File - Electronic file that contains new policies in
development or existing policies that are under review.
• Policies Pending Approval - Electronic file that contains policies to be reviewed
by the Policies and Procedures Strategic Planning sub -committee and
reviewed and adopted by the Administrative Management Team.
A. :Development of a New Policy
1. Any Oakland County Parks and Recreation Commission staff member who
identifies a need for a policy shall submit the information on a policy template
(available on the shared network drive in the "Polices" folder) to their supervisor.
If the supervisor deems that the request for a new policy is warranted, the request
and a draft shall be submitted to theeit�i� lt�lz�rrd moved in t?x"Pcrhr i�unclor
rtsid�i�n=€al�lcn thztxcl t�etddtiu hr tl��?ic fs�ll� r subject
matter expert on the topic who will Become the policy owner.
a. Once the policy owner provides input on the policy, it will be saved in the
"Policies tinder Consideration" folder on the shared network drive in the
:`Polices" folder.
b. The policy owner will then notify the Business Development
Representative for Organizational Development that the policy has been
drafted and is ready for review.
: ccuti€ }ffittr c ht= des, --ne The Business Development Representative for
Organizational Development will review the policies under consideration file and,
upon approval, save them to the "Policies Pending Approval" folder on the shared
network drive in the "Polices" folder.
a. T-he-poli vil a cf I he Business Development
Representative for Organizational Development will then forvvard the
policy to the Administrative Management Team a minimum of five days
prior to its upcoming meeting.
b. The Administrative Management Team will review the policy and make
recommendations for approval.
9 A-3
4. Administrative Management Team and/or Oakland County Parks and Recreation
Commission (depending on the type of policy) may formally adopt the policy.
5. Administrative Services staff will ensure proper formatting of the policy, save it to
the "Policies Finalized" folder on the shared network drive in the "Polices" folder
and release it to the department within one week of formal adoption. All adopted
polices will also be maintained in a Matti-l�c�ki� 1i1c tc� tic 1<3catecl it -the
uti c 0f e s ne;-a-an-d-a-bible-for-solicy
binder located in the front office area near the Executive Officers office.
B. Revision of an Existing Policy
All policies will be reviewed annually by ;see-tiors leads the policy owner.
Necessary revisions will be made and forwarded to the Administrative
Management Team for review.
2. Administrative Management Team/Oakland County Parks and Recreation
Commission (depending on the type of policy) N 14 may formally adopt the
amended policy.
3. Administrative Services staff will ensure proper formatting of the policy, note the
revised or reviewed date (if no changes) on the policy, save in the "Policies
Finalized" folder on the Shared Network Drive in the "Polices" folder and release
to the department within one week of formal adoption.
C. Policy Categories
Commission Policies are policies that detc;r� rir3c 13c}� the depu3 r�r rat of eat
b set forth procedures and standards for external business operations of the
Commission and are typically high level policies.
a. These will be leNlie«ed by the Administrative Management Team and the
Oakland County Parlcs and Recreation Com7irission. These policies must
be approved by the Commission for formal adoption.
b. Examples include: Business Plan Policy, Pricing Policy, Sponsorship
Policy, and Partnership Policy.
2. Administrative Services Policies are policies that relate to "administrative
services" functions and internal business operations of the Commission.
a. These will be Teti%iewed and adopted by the Administrative N!lanagement
Team.
b. Examples include: peli�iot shin n'� man e# sift
13e��anec=a}�{-3}zri-sals��he��--a-�hhysif �=;-aene€dcev,�la
9 A-4
Date Adopted: Dated Revised: C: 09-001
Commission 03-04-09 OS-03-12 Page 3 of 4
A -N
"M D Policy -
Development of a Policy
eh c �t E i iute�l c Smoking, Business Expense. Guidelines and
Perforniance Nlanaoernent.
Operations Policies are policies directly related to the operation of the department.
a. These will be reviewed and adopted by the Administrative Mana0anent
'Team.
Examples include: k�oudo1i hc� e i��ntlle e rlc
H f3i-i'.s'}}`r�3�{cvc. m-a a� Customer
.
Service Standards. Cash and Payment Card Industry Standards, and
Uniforms.
4—( om��if>r PPc3h� itpeltt3� (hat cE< tr�rite. he=tic dcl3a�t�er�t-or�atcs as r�
A�ltt�a_���iF�a�r�i �;n�. r ��l thc-OaEt-lz�nd-C�u��t���I��a+rd-l�t�dan
�n7n}i:>�ien=l=h��pc?l-ic; icy-rr3u-:rt=F3c=��13�-t�=ec1-1-3��-ihe-(=o���-�issifln-#o�Ii�r��a-1
aele�ti-on:
a-� v�aitin� pc�tsoship 1c�iy z�nc1 1���esl3iP
9 A-5
Date Adopted: Dated Revised: C: 09-001
1 1 1 03-04-09 05-03-12 Page 4 of 4
Development of a Policy
Change Control of Record
Revision .Date
Owner
Description of Change
03-04-09
New Poliev :adopted
05-03-12
S. 'vtackey
II. A. New title
I. A. 2. Clarified roles
`II. A. 3. Clarified roles
T. B. New Title
`II. B. 1_. Chan�ed `section lead' to `policy
owner'
`II. C. moved 'Commission policies' forward fi-om
to 1.
9 A-6
Date Adopted: Dated Revised: C: 09-003
04/15/09 04/23/1 2 Page 1 of 6
. , ..
Residential Property Lease Policy
I. PURPOSE: The purpose of this policy is to set forth procedures and guidelines to
manage residential properties located on Oakland County park property. The Oakland
County Park and Recreation Executive Officer shall oversee the implementation and
interpretation of this policy. The procedures and guidelines contained in this policy are
divided into the following sections:
A. Procedure for Designating Residential Property;
B. Procedure for Selecting Tenants; and
C. General Guidelines.
II. PROCEDURES AND GUIDELINES:
A. Procedure for Designating Residential Property
l . Residential properties currently exist on certain park property. Residential
properties may also exist on land acquired by the Oakland County Parks
and Recreation Commission. Theme residential properties shall be
designated by the Executive Officer for use as residential properties. Once
designated, the residential properties shall be listed as residential
properties on the property maps and facility inventory descriptions kept by
the Oakland County Parks and Recreation-P4,tt n-� e-ticn-Facilities
Maintenance Divi-sio71 and given an asset number.
pprtyv to thy-1u#ie O1fr=Nrt�ppesal ��es5rile t13 prc�lrty
c�-
3-.1'h�lT�c�-t�ti-�=t=8€€ic�r�l?ali-rcvie-�v--al-l-propc�ssaal�3-tit=-a--r�--re�.�i�le-���ial
pre13rlclz�-1etstat�li:�hcA--- \N-4li-thc
P--ar,l�-s -d reat',eii c i iot
Pi--I��l��evccl-1}��tl�e-9al�l�f3<l-�=c�ai�-}t-y--�trl�s-rtrit� I�-ec-.r-e�ati-or}-�'�rr��i�sic�r3-tl��;
r�si�i�ial-l�rcal-t��� 11-1���i s�tc:�l-as-a�c�i cle�i�l-p3-opc���or�-th��ro}�e-rt-�=
niaps v etiryle t il� it s-lac jet -ley 1'1anr�ir g- e � x€1
<�ive ,za set-+jtri*bCr:
2. The Executive Officer has the authority to withdraw the designation of a
residential property at any time.
B. Procedure for Selecting Tenants
9 A-7
Date Adopted: Dated Revised: C: 09-003
commission 04/15/09 04/23/12 Page 2 of 6
Fr Policy
Residential Property Lease Policy
1. Preference for tenants for the residential properties shall be made in the
following order:
a. Full-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
b. Full-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
c. Part-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
d. Part-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
e. Full-time employees of other County of Oakland Departments;
f. Part-time employees of other County of Oakland Departments;
g. Frll-tirn" Employees of other government agencies; and
h. The general public.
2. Requests to be a tenant shall be made by completing the "Residential
Request Form," attached as Appendix A, and submitting the Form to the
Ovt%onal anti Rasi� Tlopt�t Internal ;services Section.
3. An individual completing a Residential Request Form shall also include a
description of the nature and value of the residential duties to be
performed by the individual, the individual's qualifications to perform
such duties, and the individual's ability to perfonn such duties.
4. The Ory i of a1 at3tl Rusi v_s-14e-vicpn3�nl Internal Services Section
shall review the request and forward it to the Executive Officer for review.
5. The Executive Officer, 41 at his or her discretion, shall approve or
disapprove the request to become a tenant.
6. If the Executive Officer approves the request, the Or-gani-ati , iid
BusiTie-ss � lep t Internal Services Section shall work with
Corporation Counsel to develop a Lease Agreement.
7. The Lease Agreement will be provided to the Oakland County Parks and
Recreation Commission and the Oakland County Board of Commissioners
for approval.
C. General Guidelines
1. Monthly Lease Fee
a. The monthly lease fee for the residential property shall be
calculated as follows: "Value of the residential property" minus
the "Percentage Discount." The value of the residential property
shall be established by the Orgitlo:�al—and—l3s
Deve4opnieT-a Internal Services Section, working witl1 the Property
Nlarrageinent Specialist frcnn the Get-r3AN—o-f—OaIand Oakland
County Departrneirt of Facilities Management and Operations, on a
case -by -case basis using comparable rental properties in the same
area as the residential property, taking year built, square footage,
number of bedrooms and bathrooms into consideration.
b. The percentage discount shall be calculated according to the
following requirements:
i. County of Oakland full-time employees may receive a 10%
reduction in monthly lease fees;
ii. Oakland County Parks and Recreation Commission part-
time employees may receive a 15% reduction in monthly
lease fees;
iii. Oakland County Sheriff's Office full and part-time
employees may receive a 20% reduction in monthly lease
fees;
iv. Oakland County Parks and Recreation Commission full-
time employees who do not work at the Park where they
will be residing in may receive a 25% reduction in monthly
lease fees;
v. Oakland County Parks and Recreation Commission full-
time employees who work at the Park where they will be
residing in may receive a 30% reduction in monthly lease
fees.
2. Residential Property Inspections
a. Each residential property shall be inspected and evaluated annually
by the Facilities Maintenance Section, including the Facilities
Maintenance Supervisor, Park Supervisor, and District Chief. The
date and time should be scheduled and coordinated with Facilities
Maintenance staff, the District Chief, and the tenant.
b. The inspection should document the condition of the residential
property and record any structural maintenance necessary to
conform to applicable laws, rules, regulations, ordinances, or
building codes. It is recommended that photographs be taken and
become a part of the record.
c. The Internal Services
Section shall maintain a file for all residential properties including
the lease agreement and all documents required by the lease
agreement. The �hatical—acl—Bttinge�c 1pment
Internal Services
9 A-9
Date Adopted: Dated Revised: C: 09-003
Unk 04/15/09 04/23/12 Page 4 of 6
Residential Property Lease Policy
d. Section shall also advise the District Chief and the Executive
Officer of any problems associated with the residential properties
and implementation of this policy.
9 A-10
Date Adopted: Dated Revised: C: 09-003
04/15/09 04/23/12 Page 5 of 6
QYNKLAND
Residential Property Lease Policy
APPENDIX A - RESIDENTIAL REQUEST FORM
1. Location of Property:
2. Asset/Property #/Address:
3. Description of Residence
4. Name of Interested Person:
5. Employee Classification:
6. Employment Location:
7. Annual Salary:
8. Residential Duties:
Information below to be completed by a i o :1- n 1 :sIs 1 1 n c Internal
Set -vices Section
9. Cet p rz lc—tie-Q+ rgo
Current Market Rate:
10. Employee % Discount:
11. Net Monthly Rental Fee:
12. County Utility Estimates
A: Eleeti4e.
B: Mlate,•/Sewer:
Q Fuel/Gas:
D: Telephone (Bas;el.
E! Waste Disposal.
13. Lease Period Dates:
Executive Officer's Approval
Date:
Executive Officer's Signature:
Date:
Resident's Signature:
9 A-11
Date Adopted: Dated Revised: C: 09-003
A 1 1
04/15/09 04/23/12 Page 6 of 6
t Policy
_ u"0
Residential Property Lease Policy
Revision Date.
Owner
Description ol'Chan e
04-15-09
New Policy, adopted
04-23-12
P. Castonia
`II. A, 1. Clarified role for maintaining asset
invenmry from Planning Section to Facilities
iN%Iaintenance and Development.
'II. A. Removed sections 2., 3., and 4., to
streamline process for designating residential
properties.
`II..B. I. a removed "full time"
`II. B. 2, 4, & 6 replaced "Organizational and
Business Development" with "Internal
Services".
'I1. C. t added "Property Management
Specialist Crom the County of Oakland"
'II, C. 2. c replaced "'Organizational and
Business Development" �Nith "Internal
Services".
RESIDENTIAL REQUESTFORIM
Replaced "Organizational and Business
Development" with "Internal Services"
Replaced "Comparable lease eliarge" with
"current market rate"
Removed section on "Count. Utility
Estimates"
9 A-12
Date Adopted: Dated Revised: C: 09-003
04/15/09 01-1 5-1 3 Page 1 of 5
Commission
�1 ANI_J
Policy
Residential Property Lease Policy
I. PURPOSE: The purpose of this policy is to set forth procedures and guidelines to
manage residential properties located on Oakland County park property. The Oakland
County Park and Recreation Executive Officer shall oversee the implementation and
interpretation of this policy. The procedures and guidelines contained in this policy are
divided into the following sections:
A. Procedure for Designating Residential Property;
B. Procedure for Selecting Tenants; and
C. General Guidelines.
IL PROCEDURES AND GUIDELINES:
A. Procedure for Designating Residential Property
1. Residential properties currently exist on certain park property and may
also exist on land acquired by the Oakland County Parks and Recreation
Commission in the future.
a. The residential properties shall be designated by the Executive
Officer for use as residential properties.
b. Once designated, the residential properties shall be given an asset
number and listed as residential properties on the property maps
and facility inventory descriptions kept by the Oakland County
Parks and Recreation Facilities Maintenance Division.
2. The Executive Officer has the authority to withdraw the designation of a
residential property at any time.
B. Procedure for Selecting Tenants
1. Preference for tenants for the residential properties shall be made in the
following order:
a. Full-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
b. Full-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
c. Part-time Oakland County Parks and Recreation Commission
employees at the Park where the residential property is located;
d. Part-time Oakland County Parks and Recreation Commission
employees from the rest of the Park system;
e. Full-time employees of other County of Oakland Departments;
f. Part-time employees of other County of Oakland Departments;
9 A-13
Date Adopted: Dated Revised: C: 09-003
04/15/09 01- 5a i 3 Page 2 of 5
rddaS
Residential Property Lease Policy
g. Employees of other government agencies; and
h. The general public.
2. Requests to be a tenant shall be made by completing the "Residential
Request Form," attached as Appendix A, and submitting the Form to the
Internal Services Section.
3. An individual completing a "Residential Request Form" shall also include
a description of the nature and value of the residential duties to be
performed by the individual, the individual's qualifications to perform
such duties, and the individual's ability to perform such duties.
4. The Internal Services Section shall review the request and forward it to the
Executive Officer for review.
5. The Executive Officer, at his or her discretion, shall approve or disapprove
the request to become a tenant.
6. If the Executive Officer approves the request, the Internal Services Section
shall work with Corporation Counsel to develop a Lease Agreement.
7. The Lease Agreement will be provided to the Oakland County Parks and
Recreation Commission and the Oakland County Board of Commissioners
for approval.
C. General Guidelines
1. Monthly Lease Fee
a. The monthly lease fee for the residential property shall be
calculated as follows: "Value of the residential property" minus
the "Percentage Discount." The value of the residential property
shall be established by the Internal Services Section, working with
the Property Management Specialist from the Oakland County
Department of Facilities Management and Operations, on a case -
by -case basis using comparable rental properties in the same area
as the residential property, taking year built, square footage,
number of bedrooms and bathrooms into consideration.
b. The percentage discount shall be calculated according to the
following requirements:
i. County of Oakland full-time employees may receive a 10%
reduction in monthly lease fees;
ii. Oakland County Parks and Recreation Commission part-
time employees may receive a 15% reduction in monthly
lease fees;
iii. Oakland County Sheriff's Office full and part-time
employees may receive a 20% reduction in monthly lease
fees;
9 A-14
Date Adopted: Dated Revised: C: 09-003
KLAND
04/15/09 0 -15-13 Page 3 of 5
Residential Property Lease Policy
iv. Oakland County Parks and Recreation Commission full-
time employees who do not work at the Park where they
will be residing in may receive a 25% reduction in monthly
lease fees;
v. Oakland County Parks and Recreation Commission full-
time employees who work at the Park where they will be
residing in may receive a 30% reduction in monthly lease
fees.
2. Residential Property Inspections
a. Each residential property shall be inspected and evaluated annually
by the Facilities Maintenance Section, including the Facilities
Maintenance Supervisor, Park Supervisor, and District Chief. The
date and time should be scheduled and coordinated with Facilities
Maintenance staff, the District Chief, and the tenant.
b. The inspection should document the condition of the residential
property and record any structural maintenance necessary to
conform to applicable laws, rules, regulations, ordinances, or
building codes. It is recommended that photographs be taken and
become a part of the record.
c. The Internal Services Section shall maintain a file for all
residential properties including the lease agreement and all
documents required by the lease agreement.
d. The Internal Services Section shall also advise the District Chief
and the Executive Officer of any problems associated with the
residential properties and implementation of this policy.
9 A-15
Date Adopted: Dated Revised: C: 09-003
04/15/09 01-15-13 Page 4 of 5
Policy
Residential Property Lease Policy
APPENDIX A - RESIDENTIAL REQUEST FORM
1. Location of Property:
2. Asset/Property #/Address:
3. Description of Residence
4. Name of Interested Person:
5. Employee Classification:
6. Employment Location:
7. Annual Salary:
8. Residential Duties:
Information below to be completed by Internal Services Section
9. Current Market Rate:
10. Employee % Discount:
11. Net Monthly Rental Fee:
13. Lease Period Dates:
Executive Officer's Approval
Date:
Executive Officer's Signature:
Date:
Resident's Signature:
9 A-16
Date Adopted: Dated Revised: C: 09-003
Commission 04/15/09 01 -"1 5-13 Page 5 of 5
KLAND
u1,v gl,,ripe Policy
Residential Property Lease Policy
Chan¢e Control Record
Revision Date
Owner
Description of Change
04-15-09
New Policy Adopted
04-23-12
P. Castonia
`H. A. 1. Clarified role for maintaining asset
inventory from Planning Section to Facilities
Maintenance and Development.
`II. A. Removed sections 2., 3., and 4., to
streamline process for designating residential
properties.
`11. B. 1. g removed "full time"
`11. B. 2, 4, & 6 replaced "Organizational and
Business Development" with "Internal
Services".
`I1. C. 1 added "Property Management
Specialist from the County of Oakland".
`II. C. 2. c replaced "Organizational and
Business Development" with "Internal
Services".
RESIDENTIAL REQUEST FORM
Replaced "Organizational and Business
Development" with "Internal Services"
Replaced "Comparable lease charge" with
"current market rate"
Removed section on "Count Utility
Estimates"
01-15-13
S. Mackey
II.A. 1 Added `Residential properties may also
exist on land acquired by the Oakland County
Parks and Recreation Commission.'
ILC.La. Replaced `County of Oakland' with
`Oakland County Department of Facilities
Management and Operations'
03-19-13
S. Mackey
Divided section IL A. 1. Into individual steps
indicated a. and b.
9 A-17
N
Date Approved: ( Dated Revised: C: 09-007
06-03-09 01-15-13 Page 1 of 5
Parks Access Permit Policy
I. PURPOSE: The purpose of this policy is Tto provide ae.ce's-s-t0 Oakland County Commissioners,
Oakland County Parks and Recreation Commissioners and Full Time Parks staff with access to
OA,jatRI-County owned and operated parks, pursuant to duties outlined in the State of Michigan
Public Act 261 of 1965:
-Goa11A.- I(PRegitma1-Vaelks
Public Act 261 authorizes the creation and prescribes a6ewand
to presenbe the powers and duties of county and regional parks and recreation commissions;
and to prescribe the powers and duties of county boards of commissioners with respect to
county and regional parks and recreation commissions.
Pursuant to Act 261 the Oakland County Parks and Recreation Commission
(OCPRC) is an agency of the County 41 u-rrt€d € ct�€atior
ctrsrrissi€rrr�a=e€rt=i� ; ernl�crs�iR; t�€€r�€tr�-� -0-ctrnr ° ,°€rrr-€r-s-€;€�c€u�;�=-€rg�n
�� j-T-1re�,eurrty-park-s-alp#-rE�r�trcer��i:�s ic�x-i:�-a �-a�,�tr��y-«t=-the-��u3���:
-�:"� 'eat€��rr�tl-git�rr€rl-cc�€n€rrl�sir�tr�; day-�lolnerrt-€r-€rd--t�������ti #�=11i3�
43`c—N—ttebORB! nn�011-OCPRC may plan, develop, preserve,
administer, maintain and operate park and recreational places and facilities and construct,
reconstruct, alter and renew buildings and other structures.
�L��t�Cfrr�n tea ntl-��f�i«n €r 1-cc�r�arrit�rr-t.°rs sit€r€on���l�r rrd-n-tn; �,� c�rrr�n€�t`
proper•t�
e? e curr< e cornrrrl�aFi=€ The Act ensures that OCPRC has the
custody, control and management of all real and personal property acquired by the
(;County for public parks, preserves, parkways, playgrounds,
recreation centers, wildlife areas, lands reserved for flood conditions for impounding
runoff water, and other county conservation or recreation purposes."
4d4ion.A Oakland County Commissioners and Oakland County Parks and Recreation
Commissioners serve in a as parks ambassadors to inform the public about the Oakland
County Parks and to increase attendance to the Oakland County Parks. This policy allows these
individuals to become familiar with Oakland County Park's property and facilities in order to gain
the information and experiences required for them to effectively market and promote Parks
facilities, provide input regarding strategic planning and make decisions regarding the
management of Oakland County Parks.
I1. PROCEDURE: Ow, The OCPRC mission is to deliver quality parks, recreation, facilities, programs,
services and maintenance through a dedicated professional NH-4Commission and staff that listens to
the needs of citizens, creates innovative parks, recreation facilities and programs and energizes the
community for the value of living in Oakland County. The procedure outlined below is designed to
9 A-18
Date Approved: Dated Revised: C: 09-007
Commission
06-03-09 O I ®l 5-1 3 Page 2 of 5
CAKLAND ' i
licy
Parks Access Permit Policy
provide a mechanism by which Commissioners and parks staff can assist with helping to achieve this
mission statement.
Definitions:
• "Annual Vehicle Permit" - provides access to parks for day use.
• "Parks Access Permit" - Each Parks Access Permit book includes four (4) single -use
access permits which provide single -use access to five (5) golf courses, two (2)
campgrounds, and two (2) waterparks operated by Oakland County Parks and Recreation
Commission.
• "Conunissioners" - refers to bath Oakland County Board of Commissioners and Oakland
County Parks and Recreation Commissioners. In situations where an Oakland County
Board of Commissioners member is also serving as a Parks Commissioner, access will be
granted for the individual, not for both positions.
• "Business Reason " - The business reason should adhere to Internal Revenue Service
guidelines as follows:
o The main purpose is directly related to active County or Park -related business,
operations; the individual utilizing the Parks Access Permit is engaged in Park
business during the course of using the facility; there is more than a general
expectation of getting business benefit from use of the Parks facility; OR
o The main purpose of the use of the Parks Access Permit is associated with Parks
related bu nc ss operations and either the use thereof directly precedes or follows
a substantial business discussion.
Annul Mole +mA
' u�l tom' -ems i��l'�=r-nait�;-wt-l}-13�istt=ib��tetl-t<�-t=o+�a�;-n�-�-anal-l�t�-11-�-it��L-l'ar-k
�t-al't=tic#-L�c���r�1=����cr�=tl3e Fellf����i�s�-=-cult+�elaf���ar-zrs-l=cal-lt>�
A. Commissioners
1. Annual Vehicle Peinits will be issued in January for each calendar year.
a, Board of Commissioners will receive an Oakland County Resident
vehicle permit. The Annual Vehicle Permit provides access to Oakland
County day use parks.
b. Parks Commissioners will receive an annual joint access permit which
gives access to Oakland County day use parks as well as thirteen (13)
1-luron-Clinton wlctroparl�s.
e Fti 11xa i 11-re ve--an-0al Jftf+l-j(�'7 Re-,4de+i"- e i
pefRi; t-1-he-A* }t ele P Ei?t}t p� f30 des 14 f t tE) ��z lclal i n�y
9 A-19
Date Approved: Dated Revised: C: 09-007
06-03-09 1 01-1 - l3 1 Page 3 of 5
Parks Access Permit Policy
daR U-s -paa4
c. A copy of the Rules and Regulations for Oakland County Parks will be
included with the Annual Vehicle Permit.
d. Commissioners and staff are to adhere the Annual Vehicle Permit issued
to them to the lower corner of the driver's side of the windshield of their
personal vehicle to gain access to the parks. The Annual Vehicle Permit
is not valid unless it is adhered to the windshield of a motor vehicle.
— �t , , rs and €t all fo} k all 1 1 a l lie etala t iens cat 0aldan,44_ -y,
l�rk�-�a��l I�-ee���fi �r�vhc�-EF�i r� 4�-tl�i�=14+tirl-V-�l� it=le-lzrn�i�
B. Parks Access Permits
1tt{Etition to thettu�fvel3l pat�(f gill ptvi4E a t3�r thz�t
C-t-�nrtrit3ne�rs-mad=u-s� to-�=��ue�t-l'-anl���:ce=ss-P-nit.�t���c=i-lit��c���,-c�c;l-t
Aece-mb€=�-fo�-the-f�llo��=idle-r��i=y€��r—Cc�t�atrrissien�r�;-n�a�-re�}��� ��-fn
t t pi a > �, f�
zazcc�-rem; c:ss-#-£{ i?-? i t-�3eE}tc-S-# t3§-t}yiiJ-a�-�zi�i lit -I ��'�� 1i�. �'-ems'-rce� s-r��riEe-El-tzli;ti
tC} I F=1 4i%rtio�n Oa]ltaar CetimB� anI C ,ntrr�ii<-s iemt�c i ak o
n a 1�a IF�Cc�isaic3�pzrt4-aee esit�{viil t3trtcl #far tle
indi���}urtl�=car-batl3-pa��� `
a. Staff will provide Commissioners a "Request for Initial Distribution of
Parks Access Permits" form to request Parks Access Permits is for facility
access each January f ..ir the current calendar year.
b. Commissioners will be asked to check -'yes" or `no' to indicate whether or
not they would like to receive. Parks Access Permits and return the
completed form to Administrative Services staff.
c. Commissioners may request up to Four (4) Parks Access Permit books for
use at facilities where a fee is required.
'?C�cr3r�ini-:;si�r��rs-�v�lk-fie-sc;rrt-1;ti "[fie}trc �t��r-Ir3iti�1-L=�isit�ibuEi�n-o#-l'�rk�:�-e<;c.¢
I rr�it =t��r rx ea�lr l rrlr r itrr I t to c r 1 « x = no r-i*d4er
hotl�c=or rtat t13evauld lgtf3 rig e la+eslr-Traits fir+ t rrct tr
Ci�n}trle3ti kir rrrs avikl �e r-e rrt7r d ttrOaklz+r ci-Count € arlks'-sit-af �t�rrrua =1 se
that-r-e-quests-pan-lie=}}reee-:mil-t�t�i�at-e�le�cl-a�>c;ar�P=art � r�r T-ecluestss and distrTb+ltf_ p `1 A Occ r.=rTc��lijt �30 �alilizir l-^� } ii-ii-tiTY'
d. Parks Access Permits are to be used by Commissioners to promote,
showcase, and evaluate park facilities. piirher rizited to a hits}r=s
feff:;on
e. Commissioners and their guests will be asked to provide information
including their name and an email address each time a Parks Access
Permit is used.
f. Commissioners may request additional Parks Access Permits by
9 A-20
9
Date Approved: Dated Revised: C: 09-007
06-03-09 1 01-1 -1.3 Page 4 of 5
Parks Access Permit Policy
contacting the Parks and Recreation Executive Officer, or his designee in
writing by completing the "Request for Additional Distribution of Parks
Access Permits" form. A business reason must be provided at the time of
the request.
3. Evaluation and Feedback
a. Staff will send an email request as follow up to the use of each Parks
Access Permit.
b. Commissioners and their guests will be asked to complete an online
survey evaluation to provide feedback that will be used to make decisions
regarding the management of the Parks. The request for this feedback
will follow their experience at the facility where the Parks Access Permit
was used.
c. The data provided on the evaluation will be analyzed by staff and used to
make corrections and improvements as needed to ensure quality
experiences for guests.
d. Commissioners and/or their guests will receive a request for feedback
each time a Parks Access Permit is used.
B. Parks Staff
I. Full time Parks staff will receive an Oakland Courity Resident vehicle permit.
2. The Annual Vehicle Permit provides access to Oakland County day use parks.
3. Parks staff are expected to follow Park Rules and Regulations at all times when on
park property.
9 A-21
Date Approved: Dated Revised: C: 09-007
06-03-09 01-1 5-13 Page 5 of 5
CN<,
f..E
Parks Access Permit Policy
Change C onti-01 Record
Revision Date
Oxvn.er°
Description of C,lraange
06-03-09
S. MIclLev
Neav Policy adopted
07-25-12
S. 'lackey
Removed specific references to PA 261 in section I.
Removed II.A.4. and ILB. NOTE to reduce redur16ncv.
01-1 5-13
S, Mackey
ILB.1. Replaced `December` with `January" and
'following* with `current` to ,reflect tinning of
distribution.
03-20-13
S. iNIl Ickey
L"pdated Section II A to `Commissioners', including
sections for annual Vehicle hermits, Parks Access
Permits and Evaluation. Updated Section II B to `Parks
staff to better reflect the differences in roles and
responsibilities of each.
9 A-22
Date Approved: Dated Revised: C: 09-007
Commission 06-03-09 03-204 3 Page 1 of 4
GAKLAND Policy
Parks Access Permit Policy
PURPOSE: The purpose of this policy is to provide Oakland County Commissioners, Oakland
County Parks and Recreation Commissioners and Full Time Parks staff with access to County
owned and operated parks, pursuant to duties outlined in the State of Michigan Public Act 261 of
1965:
Public Act 261 authorizes the creation and prescribes "the powers and duties of county and
regional parks and recreation commissions; and prescribes the powers and duties of county
boards of commissioners with respect to county and regional parks and recreation
commissions."
Pursuant to Act 261 the Oakland County Parks and Recreation Commission (OCPRC) is
an agency of the County.
OCPRC may plan, develop, preserve, administer, maintain and operate park and
recreational places and facilities and construct, reconstruct, alter and renew buildings and
other structures.
The Act ensures that OCPRC has the custody, control and management of all real and
personal property acquired by the County for public parks, preserves, parkways,
playgrounds, recreation centers, wildlife areas, lands reserved for flood conditions for
impounding runoff water, and other county conservation or recreation purposes.
Oakland County Commissioners and Oakland County Parks and Recreation Commissioners serve
as parks ambassadors to inform the public about the Oakland County Parks and to increase
attendance to the Oakland County Parks. This policy allows these individuals to become familiar
with Oakland County Park's property and facilities in order to gain the information and
experiences required for them to effectively market and promote Parks facilities, provide input
regarding strategic planning and make decisions regarding the management of Oakland County
Parks.
II. PROCEDURE: The OCPRC mission is to deliver quality parks, recreation, facilities, programs,
services and maintenance through a dedicated professional Commission and staff that listens to the
needs of citizens, creates innovative parks, recreation facilities and programs and energizes the
community for the value of living in Oakland County. The procedure outlined below is designed to
provide a mechanism by which Commissioners and parks staff can assist with helping to achieve this
mission statement.
Definitions:
"Azzzzzzal Vehicle Permit" — provides access to parks for day use.
"Parks Access Perzrzit" — Each Parks Access Permit book includes four (4) single -use
access permits which provide single -use access to five (5) golf courses, two (2)
campgrounds, and two (2) waterparks operated by Oakland County Parks and Recreation
Commission.
• "Cozzzmissiozzers" — refers to Oakland County Board of Commissioners and Oakland
9 A-23
County Parks and Recreation Commissioners. In situations where an Oakland County
Board of Commissioners member is also serving as a Parks Commissioner, access will be
granted for the individual, not for both positions.
"Business Reasmi " - The business reason should adhere to Internal Revenue Service
guidelines as follows:
o The main purpose is directly related to active County or Park -related operations;
the individual utilizing the Parks Access Permit is engaged in Park business
during the course of using the facility; there is more than a general expectation of
getting business benefit from use of the Parks facility; OR
o The main purpose of the use of the Parks Access Permit is associated with Parks
related operations and either the use thereof directly precedes or follows a
substantial business discussion.
A. Commissioners
1. Annual Vehicle Permits will be issued in January for each calendar year.
a. Board of Commissioners will receive an Oakland County Resident
vehicle permit. The Annual Vehicle Permit provides access to Oakland
County day use parks.
b. Parks Commissioners will receive an annual joint access permit which
gives access to Oakland County day use parks as well as thirteen (13)
Huron -Clinton Metroparks.
c. A copy of the Rules and Regulations for Oakland County Parks will be
included with the Annual Vehicle Permit.
d. Commissioners are to adhere the Annual Vehicle Permit issued to them to
the lower corner of the driver's side of the windshield of their personal
vehicle to gain access to the parks. The Annual Vehicle Permit is not
valid unless it is adhered to the windshield of a motor vehicle.
2. Parks Access Permits
a. Staff will provide Commissioners a "Request for Initial Distribution of
Parks Access Permits" form to request Parks Access Permits for facility
access each January for the current calendar year.
b. Commissioners will be asked to check `yes' or `no' to indicate whether or
not they would like to receive Parks Access Permits and return the
completed form to Administrative Services staff.
c. Commissioners may request up to four (4) Parks Access Permit books for
use at facilities where a fee is required.
d. Parks Access Permits are to be used by Commissioners to promote,
showcase, and evaluate park facilities.
e. Commissioners and their guests will be asked to provide information
including their name and an email address each time a Parks Access
Permit is used.
9 A-24
C-DAKLAND
V A,,, M
Date Approved: Dated Revised: C: 09-007
06-03-09 03-20-13 Page 3 of 4
Parks Access Permit Policy
f. Commissioners may request additional Parks Access Permits by
contacting the Parks and Recreation Executive Officer, or his designee in
writing by completing the "Request for Additional Distribution of Parks
Access Permits" form. A business reason must be provided at the time of
the request.
3. Evaluation and Feedback
a. Staff will send an email request as follow up to the use of each Parks
Access Permit.
b. Commissioners and their guests will be asked to complete an online
survey evaluation to provide feedback that will be used to make decisions
regarding the management of the Parks. The request for this feedback
will follow their experience at the facility where the Parks Access Permit
was used.
c. The data provided on the evaluation will be analyzed by staff and used to
make corrections and improvements as needed to ensure quality
experiences for guests.
d. Commissioners and/or their guests will receive a request for feedback
each time a Parks Access Permit is used.
B. Parks Staff
1. Full time Parks staff will receive an Oakland County Resident vehicle permit.
2. The Annual Vehicle Permit provides access to Oakland County day use parks.
3. Parks staff are expected to follow Park Rules and Regulations at all times when on
park property.
9 A-25
Date Approved: Dated Revised: C: 09-007
06-03-09 03-20-13 Page 4 of 4
K,LAND
F
,, .
Parks Access Permit Policy
C'hanye Control Record
Revision Date
Owner
Description of Change
06-03-09
S. Mackey
New Policy Adopted
07-25-12
S. Mackey
Removed specific references to PA 261 in section I.
Removed II.AA. and II.B. NOTE to reduce redundancy.
01-15-13
S. Mackey
II.B.1. Replaced `December' with `January' and
`following' with `current' to reflect timing of
distribution.
03-20-13
S. Mackey
Updated Section II A to `Commissioners', including
sections for Annual Vehicle Permits, Parks Access
Permits and Evaluation. Updated Section II B to `Parks
staff to better reflect the differences in roles and
responsibilities of each.
9 A-26
CAKI-AND
F 9 y?d
Date Approved: Dated Revised: I C: 09-008
10-07-09 03-2-13 Page 1 of 6
Parks Promotional Items Policy
I. PURPOSE: This purpose of this policy is to provide guidelines for ordering and distribution of
Oakland County Parks and Recreation promotional items and printed materials. The primary
purpose of promotional items and printed materials is to encourage use of park facilities operated
by the Oakland County Parks and Recreation Commission while also increasing attendance at its
programs and special events.
Definitions:
• "Promotional items" may include but are not limited to items with the Oakland
County Parks logo and/or web address designed as a memory maker or small gift.
• "Printed materials: includes brochures, flyers, posters and other printed materials.
• "Family Fun Passbook" is a sampling of coupons for use of various parks and
amenities, including camping, day use, golfing, and waterpark entry valued at $150.
• "Commissioners" refers to both members of the Oakland County Board of
Commissioners and Oakland County Parks and Recreation Commission.
II. PROCEDURE FOR PROMOTIONAL ITEMS
A. Ordering
1. The Communications and Marketing Unit will coordinate the selection and
ordering of promotional items annually.
2. Only supervisory staff can request promotional items through the annual
budget process.
3. The Communications and Marketing Unit will select a limited number of
promotional items from which supervisors can order, based on the dollar
amount budgeted for this expense.
4. Each budget center will pay for the items ordered.
5. The Communications and Marketing Unit budget will cover the cost of the
Commission -designated items, not to exceed $7,500 annually for all
Commissioners.
B. Distribution
Parks staff
a. The Communications and Marketing Unit will coordinate the
distribution of promotional items ordered to staff to store at their
facility.
b. Supervisors will decide the methods and special event, program or
facility at which to distribute the items.
2. Commissioners
a. Commissioners will each receive 500 promotional items per person
per fiscal year.
b. In situations where a member of the Oakland County Board of
Commissioners is also serving as a Parks Commissioner, items will
9 A-27
be granted once, not for both positions.
c. The purpose is for Commissioners to promote the Oakland County
Parks.
d. Each Commissioner will decide whether to take all their items at
one time or have the items stored by the Communications and
Marketing Unit and distributed at a later time.
e. Commissioners will determine where to distribute the promotional
items allotted to them, with the consideration that distribution of
the promotional items shall comply with the mission of the
Oakland County Parks and Recreation Commission.
f. When requesting items for distribution, Commissioners must give
five days' notice to the Communications and Marketing Unit by
telephone or email to pull a quantity of items when needed.
g. In an effort to reduce postage costs, the promotional items must be
picked up at the Oakland County Parks Administration Office and
will not be mailed or delivered by Parks staff.
h. The Corn munications and Marketing Unit will maintain a record of
promotional items given to each Commissioner detailing the date,
type and number of promotional items.
i. If a Commissioner uses all of his/her promotional items before the
end of the fiscal year, no further promotional items will be
allocated that fiscal year.
III. PROCEDURE FOR PRINT MATERIAL
A. Ordering
1. The Communications and Marketing Unit will coordinate the design,
development and ordering of all printed materials used to promote
Oakland County Parks facilities, programs and special events.
2. The Communications and Marketing Unit will maintain a stock of
standard printed materials based on the dollar amount budgeted for this
expense.
3. Supervisory staff can request custom printed materials through the internal
Communications Request process.
4. Each budget center will pay for custom printed materials specific to that
park facility or recreational program requested by a supervisor.
B. Distribution
1. The Communications and Marketing Unit will follow standard distribution
procedures to provide printed materials to the general public.
2. Supervisors will decide the methods and special event, program or facility
at which to distribute print materials.
9 A-28
AN
Date Approved: Dated Revised: C: 09-008
10-07-09 03-2 -13 Page 3 of 6
Parks Promotional Items Policy
3. Commissioners
a. Commissioners may request print material for distribution at
special events, programs or facilities that support the mission of the
Oakland County Parks and Recreation Commission.
b. When requesting print materials, Commissioners may contact the
Communications and Marketing Unit or administrative staff by
telephone or email.
c. In an effort to reduce postage costs, it is requested that the printed
materials be picked up at the Oakland County Parks
Administration Office.
IV. PROCEDURE FOR EXTERNAL REQUESTS
A. Non-profit organizations
1. hi situations where non-profit organizations within, or affiliated with,
Oakland County request promotional items from the Oakland County
Parks and Recreation Commission, one Oakland County Parks Family Fun
Passbook may be issued to each organization annually.
2. Requests must be submitted to the Administrative Services unit in writing
at least two weeks prior to the date the Family Fun Passbook is needed and
must include the following information: name of the organization, type of
event, and contact information.
3. Administrative parks staff will confirm that the organization is a non-
profit organization within Oakland County that has not received a Family
Fun Passbook within the past 12 months prior to distribution of the Family
Fun Passbook.
4. For approved requests, the Family Fun Passbook will be mailed to the
requestor or may be picked up at the Administration Office Front Desk
during regular business hours.
5. Administrative staff will keep a list of organizations that receive Family
Fun Passbooks.
B. Evaluation
1. All requests will be evaluated based on the opportunity to increase
awareness of Oakland County Parks and Recreation offerings, attendance,
or revenue.
2. Organizations who receive Family Fun Passbooks from the Oakland
County Parks and Recreation Commission will be asked to provide a
marketing opportunity, including but not limited to:
a. Listing Oakland County Parks in an event program
b. Making announcements about Oakland County Parks' during the
event where promotional items are distributed
9 A-29
Date Approved: Dated Revised: C: 09-008
10-07-09 03.28-13 Page 4 of 6
Parks Promotional Items Policy
c. Distributing print materials that promote Oakland County Parks at
the event
d. Linking to DestinationOakland.com from the organization's
website and/or
e. Other promotional activity that encourages use of the Oakland
County Parks.
III. LIMITATIONS FOR USE OF PROMOTIONAL ITEMS/FAMILY FUN PASSBOOKS
A. The Oakland County Parks and Recreation Commission is a non -partisan
organization that strives to meet the recreation needs of all County residents and
regional visitors. Oakland County Parks promotional items/family fun passbooks
are for public education and park promotion only.
B. In an effort to contain costs and ensure that promotional items are used only at
special events, facilities and programs that represent and/or promote the Oakland
County Parks, promotional items will only be distributed to Oakland County
Parks staff and Commissioners.
C. Conunissioners will not have input on the selection of promotional items, as
orders will be coordinated to achieve the lowest price per piece possible.
D. Commissioners will be limited to the stock print materials provided by the
Communications and Marketing Unit and may no request customized printed
materials.
E. No personal information shall be placed on any promotional items or printed
materials provided by the Oakland County Parks and Recreation Commission.
F. Promotional items and printed materials shall not be altered in any way.
G. Promotional items and printed materials provided by the Oakland County Parks
and Recreation Commission are not to be used for campaign purposes.
H. In an effort promote fairness and equity in distribution, requests for items to assist
private individuals (such as medical fundraisers) will not be fulfilled.
9 A-30
AK "
Chnnae Cantrnl Reenrri
Date Approved: Dated Revised: C: 09-008
10-07-09 0 -28-13 Page 5 of 6
Parks Promotional Items Policy
Revision
Owner
Description of Change
Date
10-07-09
D. Stanfield
New Policy Adopted
10-10-11
S. Mackey
I. Purpose: shortened text and moved Definitions to this
section
II. Procedure for Promotional Items: reformatted to add
ordering and distribution sections
III. Procedure for Print Material: reformatted to add ordering
and distribution sections
IV. Procedure for External Requests: combined Family Fun
Passbooks and Other Requests into one section
Added section:
V. Limitations for use of Promotional Items:
A. The Oakland County Parks and Recreation
Commission is a non -partisan organization that
strives to meet the recreation needs of all County
residents and regional visitors. Connnissioners are
not permitted to put their personal information on
any Oakland County Parks promotional item,
including printed materials.
B. In an effort to contain costs and ensure that
promotional items are used only at special events,
facilities and programs that represent and/or
promote the Oakland County Parks, promotional
items will only be distributed to Oakland County
Parks staff and Commissioners. No outside
requests for promotional items will be honored.
C. Commissioners will not have input on the selection
of promotional items, as orders will be coordinated
to achieve the lowest price per piece possible.
D. Commissioners will be limited to the stock print
materials provided by the Communications Unit
when requesting brochures, flyers, posters, etc.
E. In an effort promote fairness and equity in
distribution, requests for items to assist private
individuals (such as medical fundraisers) will not
be fulfilled.
05-18-12
`D. Stanfield
Changed 14 occurrences of "Communications Unit" to
"Communications and Marketing Unit" to reflect
or anizational change.
01-15-13
S. Mackey
II.B. Replaced `Fundraisers' with `Other Requests'
II.B.1. Added `If a Parks Commissioner is asked to consider
a special request, the Commissioner may present this
request to the Executive Officer'. Removed `such as a non-
profit organization based in Oakland County requesting a
9 A-31
Date Approved: Dated Revised: C: 09-008
10-07-09 03-28-13 Page 6 of 6
Parks Promotional Items Policy
round of golf for a fundraiser, they may be granted Non-
profit organizations will be allowed one foursome of golf
with carts annually to be used at Glen Oaks, Springfield
Oaks, or White Lake Oaks per year. The organization must
use it for a fundraiser, and the request must come through a
Parks Cominissioner'
Added 2. `Requests for promotional items not previously
listed in this policy will be evaluated based on the
opportunity to increase awareness of Oakland County Parks
and Recreation offerings, attendance or revenue.'
II.13.4. Changed `rounds of golf as a fundraiser opportunity'
to `items'.
9 A-32
Date Adopted: Dated Revised: Policy #
C12-OOX
() ' -25-] Page 1 of 3
KLAN ,
Unrestricted Net Assets Reserve Policy
I. PURPOSE:
The general purpose of reserve funding is to help to ensure the long term financial
stability of Oakland County Parks and Recreation and position it to respond to varying
and unexpected economic conditions and changes affecting the organization's financial
position and the ability of the Oakland County Parks and Recreation Commission
(Commission) to continuously carry out its mission.
The Commission will maintain a Board -Designated Operating Reserve Fund to achieve
the following objective(s):
To enable the Commission to sustain operations through delays in payments of
committed funding and to accept reimbursable contracts and grants without
jeopardizing ongoing operations;
2. To promote public and funder confidence in the long-term sustainability of the
Commission.
The Unrestricted Net Assets Reserve Policy (UNARP) outlines the procedures for
determining the dollar amount of the Unrestricted Net Assets found in the
Comprehensive Annual Financial Report (CAFR) allocated to Operating Reserve, Capital
Reserve and Capital Improvement Plan.
DEFINITIONS
• Unrestricted Net Assets - amount equal to the Total Assets minus the sum of
Non -Current Assets and Liabilities, as described in the County's CA-FR.
From this amount Unrestricted Net Assets are categorized as:
• Operatin1l Reserve - amount in reserve to meet varying, unexpected or
emergency operating requirements.
• Capital Reserve - amount in reserve available to meet varying, unexpected or
emergency capital acquisitions.
• Amount Available for Capital Improvement - perpetual amount to fund capital
projects.
• Planned Use of Fund Balance - amount used to offset budgeted depreciation,
which serves as means of funding the Capital Improvement Program. In addition,
Fund Balance may be used to balance the revenue budget.
9 A-33
Date Adopted: Dated Revised: Policy #
07-25a1C12-OOX
2 Page 2 of 3
Unrestricted Net Assets Reserve Policy
IL PROCEDURE:
A. Establishment of reserve funding will occur through the following activities:
1. Surplus from annual operations
a. Operating expense favorability is the primary means of
replenishing the Unrestricted Net Asset account.
b. Unrestricted net assets and operating reserves are depleted through
annual deficits of revenues under expenses.
2. Projects that create or increase revenue, reduce expenditures or otherwise
create a situation where revenues exceeded expenditures.
3. Contributions such as funding from donations, unrestricted grants,
sponsorships or other funding sources.
4. Unused and unrestricted capital acquisition funding included in the annual
cash operating budget. This funding may need Commission action to re-
designate to reserves.
5. Borrowing funds from the County's Delinquent Tax Revolving Fund for
one-time expenditures, as specified in the County's General
Appropriations Act.
B. Evaluation and recommendations of each applicable capital funding mechanism
will be researched and analyzed based on the project size and financial impact to
the organization.
C. Where applicable, the Commission will be provided an analysis of advantages and
disadvantages of each funding option to assist in the decision -making process.
D. Oakland County Fiscal Services will provide a pro -forma Unrestricted Net Asset
report detailing the anticipated account balance based on the proposed budget to
assist in asset planning during the annual budget process.
E. Reserve amounts will be determined as outlined below:
1. Operating Reserve - The portion of unrestricted net assets not designated
by the Commission. The amount is to be set at 25% of the current year
Adopted Budget, reflecting required funding from the period October 1
thru December 31 while tax revenue is being collected.
2. Capital Reserve - An amount set at between 25% and 30% of the Capital
Budget.
3. Amount Available for Capital Improvement Plan - Comprises of the
following components:
a. Project Estimated Cost and Adjustments
b. Impact of budgeted account specifically used to fund the Capital
Improvement Plan
c. Capital Equipment Budget Plan and Allowance
d. Grants and Contributions
9 A-34
Date Adopted: Dated Revised: Policy #
C12-OOX
Commission (�i-25-12 Page 3 of 3
Policy
Y KLAND
3. ` ;' `ws
Unrestricted Net Assets Reserve Policy
e. Unfunded future year projects
F. Uses
1. Unrestricted Net Assets provide a funding source for extraordinary or
unplanned capital purchases as approved by the Commission.
2. In addition, the balance is available for transfer to alleviate instances when
operating expenditures exceed operating revenues.
G. Governance
1. The level of reserves will be reviewed by the Commission as part of the
annual budget process.
2. Unrestricted Net Asset will be managed on an ongoing basis.
3. As part of the regular financial reporting to the Commission, reports of
any significant variations from the target balance will be presented.
4. Restrictions of Unrestricted Net Assets may only be imposed by outside
parties, such as: creditors, grantors, contributors, laws or regulations of
other governments.
H. Authorization of drawdown from Operating Reserves
1. Decreases of the Operating Reserves fund from the established target level
are not recommended except under extraordinary circumstances.
2. A drawdown from the fund that will not or cannot be replaced with
operating funds in the current fiscal year must be approved by a 2/3
majority of the Commission.
9 A-35
KLAND
f'
Uh
I.
II.
Date Adopted: Dated Revised: Policy #
C13-OOX
0 3 _2 0-13 Page 1 of I
Unrestricted Net Assets Reserve Policy
PURPOSE: The purpose of this policy is to outlines the procedure the Oakland County Parks and
Recreation Commission will use for determining the dollar amount of the Unrestricted Net Assets
found in the Comprehensive Annual Financial Report (CAFR) allocated to Operating Reserve,
Capital Reserve and Capital Improvement Plan.
Reserve funding will help to ensure the long term financial stability of Oakland County Parks and
Recreation and position it to respond to varying and unexpected economic conditions and
changes affecting the organization's financial position and the ability of the Oakland County
Parks and Recreation Commission (Commission) to continuously carry out its mission.
Definitions
• Unrestricted Net Assets - amount equal to the Total Assets minus the sum of Non -Current
Assets and Liabilities, as described in the County's CAFR.
• Operating Reserve — amount in reserve to meet varying, unexpected or emergency
operating requirements.
• Capital Reserve — amount in reserve available to meet varying, unexpected or emergency
capital acquisitions.
• Amount Available for Capital IJnprovenaent —perpetual amount to fund capital projects.
• Planned Use of Fund Balance —amount used to offset budgeted depreciation, which
serves as means of funding the Capital Improvement Program. In addition, Fund Balance
may be used to balance the revenue budget.
PROCEDURE:
A. The Commission will maintain a Board -Designated Operating Reserve Fund to achieve
the following objective(s):
1. To enable the Commission to sustain operations through delays in payments of
committed funding and to accept reimbursable contracts and grants without
jeopardizing ongoing operations;
2. To promote public and funder confidence in the long-term sustainability of the
Commission.
B. Establishment of reserve funding will occur through the following activities:
I. Surplus from annual operations
a) Operating expense favorability is the primary means of replenishing the
Unrestricted Net Asset account.
b) Unrestricted net assets and operating reserves are depleted through
annual deficits of revenues under expenses.
2. Projects that create or increase revenue, reduce expenditures or otherwise create a
situation where revenues exceeded expenditures.
3. Contributions such as funding from donations, unrestricted grants, sponsorships
or other funding sources.
9 A-36
Date Adopted: Dated Revised: Policy #
C13-OOX
Commission03-2U-1J Page e 2 of 2
Policy
KLAND
Unrestricted Net Assets Reserve Policy
4. Unused and unrestricted capital acquisition funding included in the annual cash
operating budget. This funding may need Commission action to re -designate to reserves.
5. Borrowing funds from the County's Delinquent Tax Revolving Fund for one-
time expenditures, as specified in the County's General Appropriations Act.
C. Evaluation and recommendations of each applicable capital funding mechanism will be
researched and analyzed based on the project size and financial impact to the organization.
D. Where applicable, the Commission will be provided an analysis of advantages and
disadvantages of each funding option to assist in the decision -making process.
E. Oakland County Fiscal Services will provide a pro -forma Unrestricted Net Asset report
detailing the anticipated account balance based on the proposed budget to assist in asset planning
during the annual budget process.
F. Reserve amounts will be determined as outlined below:
1. Operating Reserve — The portion of unrestricted net assets not designated by the
Commission. The amount is to be set at 25% of the current year Adopted Budget,
reflecting required funding from the period October 1 thru December 31 while tax
revenue is being collected.
2. Capital Reserve — An amount set at between 25% and 30% of the Capital Budget.
3. Amount Available for Capital Improvement Plan — Comprises of the following
components:
a) Project Estimated Cost and Adjustments
b) Impact of budgeted account specifically used to fund the Capital
Improvement Plan
c) Capital Equipment Budget Plan and Allowance
d) Grants and Contributions
e) Unfunded future year projects
G. Uses
1. Unrestricted Net Assets provide a funding source for extraordinary or unplanned
capital purchases as approved by the Commission.
2. In addition, the balance is available for transfer to alleviate instances when
operating expenditures exceed operating revenues.
H. Governance
1. The level of reserves will be reviewed by the Commission as part of the annual
budget process.
2. Unrestricted Net Asset will be managed on an ongoing basis.
3. As part of the regular financial reporting to the Commission, reports of any
significant variations from the target balance will be presented.
4. Restrictions of Unrestricted Net Assets may only be imposed by outside parties,
such as: creditors, grantors, contributors, laws or regulations of other governments.
I. Authorization of drawdown from Operating Reserves
1. Decreases of the Operating Reserves fund from the established target level are
not recommended except under extraordinary circumstances.
2. A drawdown from the fund that will not or cannot be replaced with operating
funds in the current fiscal year must be approved by a 2/3 majority of the Commission.
9 A-37
Date Adopted: Dated Revised: Policy #
07@2 -5-t?
C12-OOX
AK AND Page 1 of 3
. 1
Media Inquiry Policy
I. PURPOSE: The propose of this policy is to provide guidelines to Parks staff who are
contacted by media sources requesting information about the Oakland County Parks and
Recreation Commission (OCPRC) and its operations.
II. PROCEDURE: Oakland County Parks are public facilities and open to everyone. We
have an obligation as an organization to respond to requests for information from the
media. We strive to provide comprehensive and complete information to the public
through a variety of communication mechanisms. However, when responding to
individual requests from the media for specific information, we limit the scope of staff
who are approved to respond to these requests in order to ensure accurate information is
provided.
Definitions:
• Media includes newspaper, magazine, internet, radio, and television opportunities
used to inform the public about OCPR programs and facilities.
A. The Commission directs staff to use the following protocol when responding to
media requests for information, including both general media inquiries as well as
requests for stories:
1. Refer all requests for information to the Supervisor - Communications and
Marketing (Desiree Stanfield at (248) 858-4627).
a. Communications and Marketing will ensure that the media contact
is referred to the staff person with the knowledge and approval to
respond to the request.
b. Additionally, Communications and Marketing will track all
requests and follow up to record results.
2. Staff members are only to speak to media with approval from the
Supervisor - Communications and Marketing, the Manager of Operations
(Sue Wells) or the Executive Officer (Dan Stencil).
3. If the request is received outside of normal business hours (8:30-5:00 pm
Monday - Friday), staff are directed to request media contact information
including a phone number and email address. This information should be
forwarded to the Supervisor - Communications and Marketing (Desiree
Stanfield at stanfieldd@oakgov.com or (248) 462-9475) for follow up.
4. If the media appears in person at a park facility, staff are directed to ask for
the reporter's name, and the radio, television, newspaper, magazine or
internet outlet they are representing. This information should be
forwarded to the Supervisor - Communications and Marketing (Desiree
9 A-38
Stanfield at (248) 858-4627) for follow up.
a. If the Park Supervisor is not available, staff may provide media
with basic information and facts about facilities, such as fees,
hours, attractions, etc that are already public information.
b. Staff members may refer to DestinationOakland.com to obtain this
information or refer media to the website.
c. Staff members are directed not to offer their own opinion about
topics, issues, policies or operations.
5. If the media wants to interview guests, staff are asked to try to stay with
media to observe the interaction and make notes on the questions and
responses made during the interview. Staff are directed to provide any
information collected during a guest interview to the Supervisor -
Communications and Marketing, Desiree Stanfield ((248) 858-4627).
6. In cases of significant public relations matters, such as injuries, accidents
or incidents, media questions and/or department related public statements
must be handled by the Executive Officer (Dan Stencil).
a. Parks staff are directed to forward these requests to the Supervisor
- Communications and Marketing (Desiree Stanfield at (248) 858-
4627).
b. If the Executive Officer is not available, the Supervisor -
Communications and Marketing will determine escalation
procedures, including contacting the Commission Chairperson for
comment.
c. The Commission Chairperson is only to be contacted by designated
Administrative staff members regarding public relations matters.
9 A-39
Date Adopted: Dated Revised: Policy #
07 2is12 C12-OOX
AI Page 3 of 3
Media Inquiry Policy
C'han¢e Control Record
Revision Date
Owner
Description of Change
07-25-12
S. Mackey
Updated Purpose for consistency and role
clarification.
9 A-40
Date Adopted: Dated Revised: Policy #
''� _ I i i 03-20y13 Page lof 1
Media Inquiry Policy
I. PURPOSE: The purpose of this policy is to provide guidelines to Parks staff who are
contacted by media sources requesting information about the Oakland County Parks and
Recreation Commission (OCPRC) and its operations.
II. PROCEDURE: Oakland County Parks are public facilities and open to everyone. We
have an obligation as an organization to respond to requests for information fiom the
media. We strive to provide comprehensive and complete information to the public
through a variety of communication mechanisms. However, when responding to
individual requests from the media for specific information, we limit the scope of staff
who are approved to respond to these requests in order to ensure accurate information is
provided.
Definitions:
• Media includes newspaper, magazine, internet, radio, and television opportunities
used to inform the public about OCPR programs and facilities.
A. The Commission directs staff to use the following protocol when responding to
media requests for information, including both general media inquiries as well as
requests for stories:
1. Refer all requests for information to the Supervisor - Communications and
Marketing (Desiree Stanfield at (248) 858-4627).
a. Communications and Marketing will ensure that the media contact
is referred to the staff person with the knowledge and approval to
respond to the request.
b. Additionally, Communications and Marketing will track all
requests and follow up to record results.
2. Staff members are only to speak to media with approval from the
Supervisor - Communications and Marketing, the Manager of Operations
(Sue Wells) or the Executive Officer (Dan Stencil).
3. If the request is received outside of normal business hours (8:30-5:00 pm
Monday — Friday), staff are directed to request media contact information
including a phone number and email address. This information should be
forwarded to the Supervisor - Communications and Marketing (Desiree
Stanfield at stanfielddgoakgov.com or (248) 462-9475) for follow up.
4. If the media appears in person at a park facility, staff are directed to ask for
the reporter's name, and the radio, television, newspaper, magazine or
internet outlet they are representing. This information should be
forwarded to the Supervisor - Communications and Marketing (Desiree
9 A-41
Date Adopted: Dated Revised: Policy #
0 -20 13 C13-OOX
KLAND Page 2 of 2
Media Inquiry Policy
Stanfield at (248) 858-4627) for follow up.
a. If the Park Supervisor is not available, staff may provide media
with basic information and facts about facilities, such as fees,
hours, attractions, etc that are already public information.
b. Staff members may refer to DestinationOakland.com to obtain this
information or refer media to the website.
c. Staff members are directed not to offer their own opinion about
topics, issues, policies or operations.
5. If the media wants to interview guests, staff are asked to try to stay with
media to observe the interaction and make notes on the questions and
responses made during the interview. Staff are directed to provide any
information collected during a guest interview to the Supervisor -
Communications and Marketing, Desiree Stanfield ((248) 858-4627).
6. In cases of significant public relations matters, such as injuries, accidents
or incidents, media questions and/or department related public statements
must be handled by the Executive Officer (Dan Stencil).
a. Parks staff are directed to forward these requests to the Supervisor
- Communications and Marketing (Desiree Stanfield at (248) 858-
4627).
b. If the Executive Officer is not available, the Supervisor -
Communications and Marketing will determine escalation
procedures, including contacting the Commission Chairperson for
comment.
c. The Commission Chairperson is only to be contacted by designated
Administrative staff members regarding public relations matters.
9 A-42
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 10, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Submitted: April 4, 2013
Subject: Oakland County Market Regulations
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 9 B
ADMINISTRATION
The Oakland County Market staff has been working with Corporation Council to update and revise the Oakland
County Market Regulations. Due to a State statute, the former Market Rules and Regulations will now be
referred to as the Market Regulations. The Market Regulations have been updated to include both new
policies and procedures and "historical" policies and procedures that were never formally added to the
document in the past. Additions include: cancellation policy, stall sharing regulations, redefined payment
schedules for annual stalls, and signage requirements.
Attached are the revised Regulations which include language about selling produce/handicrafts from
immediate family members with Market Manager approval. Corporation Counsel has made this change to
Section 8, paragraph 6.
The language from the Farmer's Market Statute (MCL 46.193(2)), that gives the Parks Commission the
authority to promulgate regulations for the Market, is listed below. Even though it states County Executive, the
Board of Commissioners with the concurrence of the County Executive transferred the operation of the Market
to the Parks Commission pursuant to a resolution.
`9f a county board of commissioners of a county that has adopted an optional unified form of county
government under 1973 PA 139, MCL 45.551 to 45.573, establishes a farmers market or flea market
pursuant to section 1, the county executive or county manager of that county shall have control of the
farmers market or flea market and may issue regulations for the use and operation of the farmers
market or flea market." MCL 46.193(2).
STAFF RECOMMENDATION
Due to the revisions to these Regulations, staff is requesting Commission approval at the April 10, 2013,
meeting. Market Regulations need to be available to potential vendors no later than April 15, as the 2013
season will kick off on Thursday, May 2, 2013.
MOTION
Move to approve the Oakland County Market Regulations, which have been reviewed and
recommended by Corporation Counsel, as submitted.
N
�AKLAND
COUNTY PARKS
The OAKLAND COUNTY MARKET is owned by Oakland County and managed and
operated by the Oakland County Parks and Recreation Commission (OCPRC). The
Oakland County Market is a marketplace designated for the sale of Farmer's Market
items such as: farm produce, greenhouse products, and homemade handicraft type
products; and Flea Market items such as: bric-a-brac, antiques, glass, collectibles,
books, furniture, and other non-agricultural goods approved by the Market Manager.
The OCPRC will furnish the necessary area and utilities to operate the Oakland County
Market; such utilities consist of heat, lights, water, electricity, and ventilation.
1. The word "DEALER" is herein defined to be any person or persons who are
actually engaged in the business of selling Flea Market items/merchandise at the
Oakland County Market.
2. The word "FLEA MARKET ITEM OR MERCHANDISE" is herein defined as bric-
a-brac, antiques, glass, collectibles, books, furniture and other similar, non-
agricultural goods and items as approved by the Market Manager, in his or her
sole discretion.
3. The word "HANDICRAFT" is herein defined as a product/item wherein
considerable skill, time, and effort has been put forth to produce the finished
product/item such as toys, jewelry, wearing apparel, dried flowers, etc. and such
product/item is actually produced by the seller/handicrafter. Any type of
processed food item (baked goods, candy, etc.) is considered and classified
under the definition of "handicraft." Sellers of handicrafts shall be referred to
herein as a "HANDICRAFTERS."
4. "PRODUCE/PRODUCTS" are produce and products sold at the Farmer's Market
and must be home grown/vendor-produced farm -type. As determined by the
Market Manager, in his or her sole discretion, any produce/products not of this
type or nature may not be allowed to be sold at the Farmer's Market.
5. The word "PRODUCER" is herein defined to be any person or persons who are
actually engaged in the business of producing/growing the farm/greenhouse
products they sell at the Farmer's Market.
Oakland County Market Rules and Regulations 9B-2
The Market Manager, or designated OCPRC employee, is responsible for all activities
at the Oakland County Market, including, but not limited to the following:
1. Setting days and hours of operation for the Oakland County Market;
2. Allocating, assigning, and licensing stall space to Producers/
Handicrafters/Dealers;
3. Collecting license agreements and license fees from all Producers/
Handicrafters/Dealers;
4. Inspecting stalls after the close of the Oakland County Market to ensure that
Prod ucers/Hand icrafters/Dealers have left area in a neat, clean, and orderly
condition;
5. Directing the arrangement and parking of all vehicles at or around the Oakland
County Market;
6. Maintaining order in and around the Oakland County Market;
7. Determining which Produce rs/Hand icrafters/Dealers should be denied the
privilege of selling at the Oakland County Market, because of violation of the
Oakland County Market Regulations;
8. Informing Prod ucers/Hand icrafters/Dealers of any violations of the Oakland
County Market Regulations; and
9. Performing all related duties to maintain and operate an efficient Oakland County
Market in the best interests of the County, Producers/ Handicrafters/Dealers, and
the general public.
Oakland County Market days and hours of operation shall conform to the printed
Oakland County Market schedules. Opening and closing hours may be changed by the
OCPRC or the Market Manager, in its sole discretion. Special market days may be held
to accommodate shoppers for holidays or as other conditions may warrant, as
determined by the OCPRC.
Oakland County Market Rules and Regulations 913-3
Prod ucers/Hand icrafters/Dealers wishing to advertise shall do so at their own expense.
Prior to advertising, the OCPRC Executive Officer must approve any advertisement
using the Oakland County Market name, logo and/or address. The Oakland County
Market address cannot be used by Prod ucers/Hand icrafters/Dealers as a registered
business address or as a return address on any material.
1. No smoking is allowed in the Oakland County Market or under the Oakland
County Market Pavilion.
2. No person shall be allowed to use anything of a nature that could be considered
injurious to one's health or the environment in or around the Oakland County
Market.
3. No person shall beg, loiter, solicit, sell, or attempt to sell, display, or demonstrate
any goods, merchandise, real estate, or animals, or place any poster,
advertisement or billboard on or around the Oakland County Market premises
without the prior written approval of the OCPRC or unless the person has a
written agreement with OCPRC.
4. The use of radios and television sets are not permitted at Oakland County Market
without the prior written permission of and at the direction of the Market Manager.
5. Attempts to establish abnormal or artificial prices by unfair or irregular means
shall be prohibited.
6. Pets or live animals are prohibited in the Oakland County Market and under the
Oakland County Market pavilion, with the exception of service animals.
7. The consumption and sale of alcohol is not permitted at the Oakland County
Market, except that the OCPRC may, in its sole discretion, authorize the
consumption or sale of alcoholic beverages for special events, programs, or
facility rentals, in conformance with state or local law, regulations, rules or
ordinances.
8. Written or verbal complaints brought to the attention of the Market Manager by
Prod ucer's/Hand icrafter's/Dealers' customers, after the
Producer/Handicrafter/Dealer cannot come to a satisfactory resolution with a
customer; will be settled by the Market Manager and/or OCPRC.
Oakland County Market Rules and Regulations 913-4
9. Prod ucers/Hand icrafters/Dealers shall not make any modifications,
improvements, or alternations to the Oakland County Market or the stall occupied
by them, unless express written permission is received by the Market Manager
prior to commencing any modification, improvements or alternations.
10. No electric heaters shall be used at the Oakland County Market by
Prod ucers/Handicrafters/Dealers.
11. Prod ucers/Handicrafters/Dealers must have their stalls completely set up and
ready for sale at the opening hour of the Oakland County Market.
12. During Oakland County Market hours, any merchandise brought in/out of the
Oakland County Market by a Producer/Handicrafter/Dealer must be hand carried
or transported on small hand carts in a safe manner as directed by the Market
Manager.
13. Prod ucers/Handicrafters/Dealers shall not vacate the Oakland County Market
before the posted closing time without express permission of the Market
Manager or unless the produce/handicrafts/merchandise is sold out.
14. Prod ucers/Handicrafters/Dealers shall not move or cause to be inaccessible any
fire extinguishers located throughout the Oakland County Market.
15. Prod ucers/Ha nd icrafters/Dealers may only use electrical extension cords if
approved by the Market Manager and the Waterford Township Fire Marshall.
16. Prod ucers/Handicrafters/Dealers shall not cause litter or rubbish to accumulate
or create unsanitary conditions at the Oakland County Market. All rubbish must
be removed from the stall area by the Prod ucers/Handicrafters/Dealers; and put
in an outside area dumpster designated by the Market Manager.
17. Prod ucers/Ha nd icrafters/Dea lers shall not leave the Oakland County Market until
the space occupied by them has been swept clean and placed in proper order.
Prod ucers/Handicrafters/Dealers are responsible to clean up any oil, grease,
anti -freeze, etc. left or leaking from their vehicle(s).
18. Prod ucers/Ha nd icrafters/Dea lers are required to keep their
produce/handicrafts/merchandise within their allotted stall area at all times,
including produce/handicrafts/merchandise awaiting customer pick up.
Produce/handicrafts/merchandise shall not be displayed in the aisle ways.
19. Produce/handicrafts/merchandise must be displayed in a safe and neat manner
at all times. Displays are to be designed so as not to block the view of nearby
stalls or customers walking in the Oakland County Market as determined by the
Market Manager, in his or her sole discretion.
Oakland County Market Rules and Regulations 913-5
20. All Producers/Handicrafters/Dealers must have a sign, minimum 8 Y2" x 11 ", that
clearly identifies the Producer/Handicrafter/Dealer name and the location of their
business/residence/farm. If at any time a Producer/Handicrafter/Dealer has
permission, from the Market Manager, to sell any item they did not directly
produce, then a sign must be made for each separate vendor/business/location.
21.After the closing of the Oakland County Market, all
Prod ucers/Handicrafters/Dealers must vacate the Oakland County Market within
a reasonable length of time, not to exceed two hours.
22. No annual or daily stalls or other areas in or around the Oakland County Market
are to be used for storage purposes. Only with the express written permission of
the Market Manager may produce/handicrafts/merchandise be left or stored in or
around the Oakland Market during non -market hours and days. If
produce/handicrafts/merchandise are permitted to be stored at the Oakland
County Market during non -market hours and days, then it is done so at the sole
risk of the Producers/ Handicrafters/ Dealers.
23. The OCPRC is not liable for the theft of or damage to any
Produce/Handicraft/Merchandise kept or stored at or around the Oakland County
Market during or after Oakland County Market hours.
24. The OCPRC and Oakland assumes no responsibility and is not liable for any
damages or injuries suffered by a Producer/Handicrafter/Dealer or an employee
or agent thereof at or around the Oakland County Market, which arise from the
acts or omissions of the public at the Oakland County Market or from the acts or
omissions of the Producer/Handicrafter/Dealer or an employee or agent thereof.
25. Cancellation/No Show Policy: To cancel stall space, reserved by agreement
with OCPRC, a Producer/Handicrafter/Dealer must call, the Market Manager, by
12pm the day prior to the Oakland County Market day that they are scheduled to
sell Produce/Handicraft/Merchandise. If a Producer/Handicrafter/Dealer calls
after 12pm, or does not show on the Oakland County Market day, the lack of
notice to the Market Manager and failure to show will be considered a "no show":
a. Vt No Show: Courtesy Reminder; the Producer/Handicrafter/Dealer will be
given an additional copy of the No Show Policy and it will be noted in their
file.
b 2nd _ 4th No Show: The Producer/Handicrafter/Dealer must pay the daily
license fee for the day missed before being allowed to return to the
Oakland County Market.
c. 5th No Show: The Producer/Handicrafter/Dealer will be charged $100
before being able to return to the Oakland County Market.
Oakland County Market Rules and Regulations 913-6
At the sole discretion of the Market Manager or the OCPRC, a
Producer/Handicrafter/Dealer may be denied selling privileges or banned from the
Oakland County Market and removed from the Oakland County Market premises, if any
of the following events occur:
1. Evading or refusing to pay the license fees for use of the stall;
2. Failing to submit and execute an Oakland County Market annual/daily stall
license agreement;
3. Acting in a manner that demonstrates a deliberate attempt to cause poor morale
or disrespect among Prod ucers/Hand icrafters/Dealers or the public;
4. Misrepresenting the quality or condition of produce/handicrafts/merchandise, or
giving false information regarding the origin, variety, quality, condition, or value of
produce/handicrafts/merchandise, or similar deceptive practices;
5. Violating Oakland County Market Regulations, OCPRC Park Rules or federal,
state, or local law, rule, regulation, or ordinance;
6. Failing to submit any licenses or permits as required by law;
7. Interfering with the Market Manager or other OCPRC staff in carrying out the
provisions of the Oakland County Market Regulations; and
8. Selling of firearms, fireworks, explosive devices, or any other merchandise that
presents a health or safety hazard or has been subject to recall by authorized
agencies, or contains hazardous materials as determined by the OCPRC.
FARMER'S MARKET ONLY
1. Producers/Handicrafters shall sell only Produce/Products/Handicrafts at the
Farmer's Market.
2. Producers/Handicrafters shall obtain and furnish to the Market Manager a current
valid copy of any and all licenses and permits necessary for their operation per
local health laws, the Michigan Department of Agriculture and Rural
Development, and any other government regulatory agency.
Oakland County Market Rules and Regulations 913-7
License/Permit Examples'
State Sales Tax License
Apiary License
Food Processing License
Nursery Dealers License
Plant Grower's License
Certificate of Co-Partnershi
3. Prod ucers/Handicrafters who sell produce products which are governed by the
Oakland County Health Department and the Michigan Department of Agriculture
and Rural Development must comply with all applicable rules and regulations of
these two health agencies.
4. Producers shall sell only fresh, sound, wholesome produce and products at the
Oakland County Market. All produce/handicrafts shall be from sources approved
or considered satisfactory by the local health officials and the Michigan
Department of Agriculture and Rural Development and shall be clean,
wholesome, free from spoilage, free from adulteration and misbranding, and safe
for human consumption.
5. Produce offered for sale in closed packages or sealed containers shall bear an
approved label stating Prod ucer's/Hand icrafter's name and address, name of
product, ingredients, and net weight or measure. All labeling of any packages or
containers must comply with the Michigan Department of Agriculture, Food
Division.
6. From May 1 to October 31, Produce/Products/Handicrafts shall be grown or
made by the Producer/Handicrafter selling such items at the Oakland County
Market and not grown or produced by other parties, except that, upon prior
written permission from the Market Manager, a Producer/Handicrafter may sell
Produce/Products/Handicrafts grown or made by an immediate family member.
From November 1 to April 30, a Producer/Handicrafter may sell
Produce/Products/Handicrafts grown or made by other parties, if prior written
permission is received by the Market Manager.
7. Prod u cers/Ha nd icrafters must submit, sign and have on file a Farmer's Market
application and a stall license agreement covering use of their stall/stalls from
May 1 through April 30 of the following year. Changes in plans or seasonal use
of Oakland County Market stall/stalls by the Producers/Handicrafters must be
promptly reported to and approved by the Market Manager before changes in
sales of produce/products are permitted.
8. Any Prod u cers/Ha nd icrafters wishing to make any type of modification to his/her
stall must submit, in writing, their plans to the Market Manager for modification.
Approval must be received by the Market Manager before any changes are
made.
Oakland County Market Rules and Regulations 913-8
1. All current annual and daily license fees are set forth below.
o Farmers Market:
o Tuesday: $15.00
o Thursday: $20.00
o Saturday: $45.00
o Farmers Market (Winter: January -April)
o Saturday: $18.00
o Farmers Market Annual Rental:
o Tuesday, Thursday, Saturday — Inside $1650.00
o Tuesday, Thursday, Saturday — Canopy West: $1600.00
o Tuesday, Thursday, Saturday — Canopy East $1500.00
o Farmers Market Stall Share
o Tuesday: $10 each
o Thursday: $15 each
o Saturday: $30 each
2. The rates are posted at the Oakland County Market and a copy will be given to
any Prod ucers/Ha nd icrafters upon request.
3. Daily license fee payments are due on or before each day for which they are
licensed.
4. For annual stall license agreements: one-third (113) of the annual payment is
due by May 15, an additional one-third (1/3) of payment is due by July 15, and
the final one-third (1/3) of the payment is due by September 15. Any installment
that is late makes the entire balance due and payable within fifteen days. If full
payment is not made within the required fifteen days, the Producer/Handicrafter
relinquishes rights to the stall and all Oakland County Market privileges.
5. In addition to the Oakland County Market license fee, an additional fee will be
charged for the use of any unusual, large, or multi -lighting fixture or electrical
appliance.
6. If a Producer/Handicrafter is willing to share space with another Producer/
Handicrafter who would otherwise be deprived of the privilege to sell because of
Oakland County Market Rules and Regulations 913-9
lack of space, they shall be permitted to do so with the approval of the Market
Manager Additional license fees apply and are listed above.
7. Arrangements made between Prod u cers/Ha nd icrafters to share a stall are not
permitted, except as provided by Paragraph 6.
8. Determination of use of any daily stalls and vacant annual stalls will be at the
sole discretion of the Market Manager.
9. All Prod ucers/Ha nd icrafters shall use display tables/saw horses, provided by
OCPRC, and space as directed by the Market Manager. With permission of the
Market Manager, additional approved display tables/saw horses may be brought
in for use as long as they are removed at the end of each Oakland County
Market day.
a) Outside space directly behind interior Oakland County Market stalls may
be used for Prod u cers/Ha nd icrafters parking. Vehicles must be backed in
close to the building and shall not extend outside of the designated stall
parking areas (no semi or unusually large trucks allowed). If parking
space is used for display/selling purposes, the vehicle may be parked in
the alcove closest to the executive office building of the main parking lot.
If vehicles are not parked in the alcove, they must be removed from
Oakland County Market grounds so as not to infringe upon customer
parking.
b) Outside Canopy Stalls — Vehicles must be backed in close to display table
and shall not extend outside of the designated stall parking areas. If
parking space allotted, each stall (one) is used for display/selling
purposes, the vehicle must be removed from Oakland County Market
grounds so as not to infringe upon customer parking.
10. There will be a limit of two stalls licensed per Producer/Handicrafter on an annual
basis.
11. Stalls are reserved for annual Prod ucers/Hand icrafters until one hour before
official Oakland County Market opening. If annual Prod ucers/Handicrafters fail to
appear to occupy their stall or fail to notify the Market Manager one hour prior to
official opening of the Oakland County Market, then the stall/stalls may be
licensed to another Producer/Handicrafter, in the sole discretion of the Market
Manager. This rule will also apply to daily Prod ucers/Handicrafters, if they had
made prior arrangements with Market Manager to occupy a stall. Regardless of
whether the Producer/Handicrafter has an annual or daily license agreement, it
will be considered a "no show" and will fall under the No Show Policy (Section 6;
Rule 25).
12. Handicrafters shall be allowed selling privileges only if space is available after all
Producers requesting space have been served.
Oakland County Market Rules and Regulations 913-10
13.At the sole discretion of the Market Manager, daily license fee adjustments may
be made collectively or individually for special circumstances such as adverse
weather conditions, parking situations, etc., and so noted on vendor receipt.
FLEA MARKET ONLY
1. Dealers shall sell only Flea Market Items or Merchandise at the Flea Market.
The selling of produce or handicrafts that could conflict with the Farmer's Market
is prohibited, unless the Dealer received prior written approval from the Market
Manager.
2. All Dealers are responsible for obtaining and paying for any and all licenses,
permits, taxes, etc., which may be required by Federal, State, or local governing
bodies in connection with their operation. A current, valid photocopy of the
Dealer's State sales tax license must be on file in the Oakland County Market
office.
3. Any Dealer selling "precious metals" must register with the local police
department for a "precious metals" license and turn in a photocopy of that license
to the Market Manager.
License/Permit Examples
State Sales Tax License I Precious Metals License
4. Changes by the Dealer of merchandise/goods for sale must be promptly reported
and pre -approved by the Market Manager before changes in sales of
merchandise/goods are permitted.
5. Stalls are reserved for Dealers until one hour before official Oakland County
Market opening. If a Dealer fails to appear to occupy their stall or fails to notify
the Market Manager one hour prior to official opening of the Oakland County
Market, then the stall/stalls may be licensed to another Dealer, in the sole
discretion of the Market Manager. Additionally, it will be considered a "no show"
and will fall under the No Show Policy (Section 6; Rule 25)
1. Current license fees are set forth below.
Oakland County Market Rules and Regulations 913-11
o Flea Market:
o Sunday: $18.00
2. A copy of the license fees are posted at the Oakland County Market and a copy
will be given to any Dealer upon request.
3. With the permission of the Market Manager, additional approved display
tables/saw horses may be brought in for use as long as they are removed by the
end of each Oakland County Market Day. All Dealers shall use equipment and
space as directed by the Market Manager.
4. At the discretion of the Market Manager, daily stall rental fee adjustments may be
made collectively or individually for special circumstances such as adverse
weather conditions, parking situations, etc., and so noted on vendor's receipt.
5. The OCPRC shall operate the Flea Market with the intent of covering all its
operating costs and expenses. If at any point in time costs and expenses exceed
revenues, license fees will be subject to adjustment; with thirty days' written
notice to the Dealer. A new Stall License Agreement will then be executed by
the OCPRC and the Dealer.
6. In addition to the Oakland County Market license fee, an additional fee will be
charged for the use of any unusual, large, multi -lighting fixture, or electrical
appliance.
7. Arrangements made between Dealers to share a stall are not permitted.
Oakland County Market Rules and Regulations 913-12
9AKLANDCOUNTYPARKS
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 10, 2013 AGENDA ITEM NO. 9 C
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Submitted: April 4, 2013
Subject: Approval — MNRTF Development Grant — Rose/Highland Trail Construction
INTRODUCTION AND HISTORY
In 2010, OCPRC applied for a Michigan Natural Resources Trust Fund (MNRTF) Development Grant for
accessible Boardwalks, Fishing Docks and Wildlife viewing platforms for four (4) OCPRC parks (Rose Oaks -
$342,000, Highland Oaks - $64,000, Lyon Oaks - $80,000 and Red Oaks - $214,000). This funding was
specifically for the boardwalks, docks and platforms. In addition, funds were budgeted in FY2013 Capital
Improvement Plan Budget for approximately 11,500 linear feet of aggregate trails at Highland Oaks and
16,000 linear feet of aggregate trails at Rose Oaks to connect the funded boardwalk, docks and overlooks
in the amount of $284,200 and $389,500, respectively.
Upon finalization of the MNRTF Grant Agreement in 2011, staff began to confirm, verify and adjust the initial
application trail and boardwalk locations for accessibility at both parks. This resulted in shortened aggregate
trail lengths for both Highland and Rose Oaks trail locations.
Beginning in August of 2012, OCPRC staff began procuring materials for constructing boardwalk sections by
staff at Rose Oaks and Highland Oaks as part of the Phase I and II Development of this MNRTF Development
Grant. Phase II and IV include Lyon Oaks and Red Oaks, scheduled to begin in Fall of 2013. Currently, staff
has constructed 850 linear feet of 8' and 10' wide boardwalks since September 2012 at Rose Oaks.
With staff resources concentrating on boardwalk construction and other park maintenance projects, staff
proceeded to bid the installation of the aggregate trails. On February 7, 2013, and with the assistance of
Oakland County Purchasing, OCPRC Staff received 9 vendor proposals for the following Base Bid:
Base Bid #1 - Aggregate Path
o 9,472 linear feet of 8' wide aggregate path
■ 4015 LF of Trail Construction at Rose Oaks
• 5460 LF of Trail Construction at Highland Oaks
An evaluation committee of five (5) OCPRC and OC Purchasing staff reviewed the following 9 vendor
proposals, based on:
References
Company Organization
Experience/Staff Qualifications
Fee/Price
9 C - 1
Page 2
After the initial review by the committee, the top four (4) scoring vendors were brought in for follow up
interviews. (Inland Lakes Landscaping, Pavex, WCI, Capozzo)
Michigan
COMPANY A �'� �^ Inland Lakes
�::�.st�'uction ' � � • cn,���;ors Recreational Landscaping
(Cantor, V-) Detroit, Mir.. Construction (Pontiac, MI)
(Howell, MI)
BASE BID AMOUNT $120,486 00 $152,705.09 $183,550.35 $197,693.90
Pavex
Pranam
WCI Contractors
Capozzo & Sons
San Marino
(Grosse Ile,
GlobalTech
(Detroit, MI)
Excavating
Excavating
MI)
(Livonia, MI)
(Richmond, MI)
(Howell, MI)
$215,484.00
$215,500.00
$229,507.70
$250,000.00
$260,212.80
The FY2013 Capital Improvement Plan budget is $284,200 for Highland Oaks Trail Development, Phase One.
The FY2013 Capital Improvement Plan budget is $389,500 for Rose Oaks Trail Development, Phase One.
ATTACHMENTS
- Rose Oaks Phase One Development Trail Plan
- Highland Oaks Phase One Development Trail Plan
STAFF RECOMMENDATION
Upon completion of the evaluation process, staff recommends Commission approval to award a contract to the
lowest qualified vendor; Inland Lakes Landscaping Corporation in the amount of $197,693.90 with a 10%
contingency of $19,769.39 for a total approved amount of $217,463.29.
MOTION
Move to approve the award of the contract for Phase One Trail Construction at Rose Oaks and
Highland Oaks of Base Bid #1 to the lowest qualified vendor Inland Lakes Landscaping Corporation, in
the amount of $197,693.90 with a 10% contingency of $19,769.39 for a total approved amount of
$217,463.29.
9 C - 2
Existing Temporary - AKLAND
Parking Lot -To remain for �._• .
10
Equestrian Use
t�. e ► l 1
Highland Oaks County Park
6555 Milford Rd
Holly MI 48842
CIA
r ; �,� - fin. � . " `,- - •� a-"'"'L.�,=-,. ,,,�- Highland Oaks County Park
"T • .-� tit a.. r; j4 Park Trails
�r E, 'h3?'•:. i.. M1-a. fir' rl�STATUS
New 8'W Aggregate Trail Mir ti .►.►.►.►.►� Future Trail
ttp'p.,ty. R s Existing Trail
Proposed Trail - Completion FALL 2013
+,•,,,
k �• - -;< i ,: � �' ' •�—'yp' - � Proposed Boardwalk
Parking Lot; Road
Y y Park Boundary
R _ ��.— Waterway
ir
� _ Hydric Features
L'' �`t* Current ParkTrails: 1.5 Mile
Proposed Gravel Additional Trail 2013: 1.1 Miles
• $` Parking Lot
Proposed Fishing Dock ap°►sd " =r ,�F zFr w:
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UPDATED
JAN 2013
" .= •, . ,. . White Lake Rd`'_*; Feet
} 0 300 600
" N. or 1
d
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,200
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4530 LF New 8 W _
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RoseTCenter
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Rose Oaks County Park
10400 Fish Lake Rd
Holly MI 48442
Rose Oaks Park Trails
STATUS
Existing
Proposed Trails - Recommended
Boardwalk Required
Parking Lot; Road
Park Boundary
Hydric Features
Waterway
UPDATED
JAN 3, 2013
Feet
0 600 1200.2.400
�AKLAND COUNTYPMKS p
Find us on facebook.com/oc arks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
PRIL 10, 2013 AGENDA ITEM No.
BUSINESS STRATEGY & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: April 4, 2013
Subject: Temporary Use Permit for La Familia for "Cinco de Mayo Celebration" Event at the
Oakland County Market on May 3, 2013
INTRODUCTION AND HISTORY
As discussed at the March Commission meeting where the sale of alcohol for this event was approved,
attached is a Temporary Use Permit for "Cinco de Mayo Celebration." This event is being put on by La Familia
and the Oakland Parks Foundation. Due to time constraints, the Oakland Parks Foundation will not (as
previously presented) be the holder of the liquor license for this event, rather La Familia will be the responsible
organization for this special use. La Familia is familiar with the process and has hosted similar events in the
past. La Familia is a Pontiac -based organization providing family, health and welfare services to Hispanic
families in the Pontiac area. They are also a partner organization with whom Oakland County Parks has had a
very good relationship over the past 3 years. Therefore as recommended by Corporation Counsel, La Familia
will be the holder of the temporary use permit for the site for the event.
This is OCPRC's standard Temporary Use Permit document, created and reviewed by Corporation Counsel
and also reviewed by Risk Management to address insurance/liability issues.
Staff is excited about the opportunity to start hosting additional events at the County Market and hope to utilize
this event to promote alternative uses of the Market for future private rentals.
The Cinco de Mayo Celebration will be a ticketed event featuring ethnic food and drink, live music and dancing.
As outlined in the permit, La Familia will pay $1,000 for this use of the County Market.
STAFF RECOMMENDATION
Staff recommends the Commission approve the Temporary Use Permit for La Familia for "Cinco de Mayo
Celebration" at the County Market on May 3, 2013.
MOTION
Move to approve the Temporary Use Permit for La Familia for a "Cinco de Mayo Celebration" at the Oakland
County Market on May 3, 2013, contingent upon compliance of all requirements from Corporation Counsel
and Risk Management.
r �
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Centro Multicultural La Familia ("La Familia").
Name of Entity or Person ("Permittee"): La Familia
Address: 35 West Huron Street, #500, Pontiac, MI 48342
Contact Person: Debra Ehrmann
Telephone Number: (248) 858-7500 x1007
E-Mail Address: dehrmann@centromulticultural.org
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Oakland County Market
1.2. Event/Activity: Cinco de Mayo Celebration
1.3. Address: 2350 Pontiac Lake Road, Waterford, Michigan, 48328
1.4. Date(s)/time(s) of use: Friday, May 3rd,2013, 8:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: Permittee agrees to pay OCPRC $1,000 for this use. This amount shall be
paid to OCPRC by June 3rd, 2013. Checks shall be made payable to the County
of Oakland and sent to: 2800 Watkins Lake Road, Waterford, MI 48328.
1.6. Permitee shall list OCPRC as an event partner on all marketing materials.
1.7. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.8. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.9. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.10. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.11. Permittee shall leave the property in the same condition that Permittee found it
- clean and free of all trash.
2. Permittee Responsibilities.
Page 1 of 5
9 D-2
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
Page 2 of 5
9 A-3
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability, if any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
Page 3of5
9 D-4
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAM E:
TITLE:
OWS
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
HM
SIGNATURE
Page 4 of 5
V
EXHIBIT A
1. La Familia must provide a special event insurance policy including liquor liability in
the amount of $1,000,000.
2. La Familia will provide an insurance certificate with General Liability in the amount
of $3,000,000, naming the County of Oakland and Oakland County Parks and
Recreation Commission as additional insured.
3. If any entertainment is provided, their liability must be addressed b Oakland
County Risk Management.
Page 5 of 5
91W.
QAKLANDCOUNTYPMKS
Find us on facebook.com/ocparks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
From: Daniel J. Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: April 4, 2013
Subject: Temporary Use Permit for Oakland Parks Foundation for Concours in the Park
at Springfield Oaks on July 26, 2013
INTRODUCTION AND HISTORY
As discussed at the March Commission meeting where the sale of alcohol for this event was approved,
attached is a Temporary Use Permit for the Oakland Parks Foundation's use of Springfield Oaks for "Concours
in the Park." This car show was previously held in downtown Clarkston but has outgrown that space and will
be moving to the outdoor arena at Springfield Oaks this summer. The event features a mix of new and classic
cars as well as local food from places such as Cooks Farm Dairy and Clarkston Union. Oakland County Parks
has a long-standing relationship with Clarkston SCAMP which has hosted its summer camp — and many other
programs for children and young adults with special needs — at Oakland County Parks facilities over the past
30+ years. Clarkston SCAMP is looking forward to working with the Oakland Parks Foundation to provide a
beer tent and "afterglow" at this year's event. This added amenity will be complimentary to the food sales and
will encourage participants to come out to Springfield this first year that the event is no longer in downtown
Clarkston. The beer tent will provide ample space for viewing the cars as they tour through the arena when
they arrive at the park. The "afterglow" at the Ellis Barn will provide opportunities for tours of the barn and
additional food and beverages for patrons. As the organization selling alcohol on Park Property, Corporation
Counsel recommends that a Temporary Use Permit for this special use be entered into with the Parks
Foundation. A separate Temporary Use Permit is also drafted for SCAMP's use of the park for the event.
This is OCPRC's standard Temporary Use Permit document, created and reviewed by Corporation Counsel
and also reviewed by Risk Management to address insurance/liability issues.
STAFF RECOMMENDATION
Staff recommends the Commission approve the Temporary Use Permit for the Oakland Parks Foundation for
"Concours in the Park" at Springfield Oaks County Park on July 26, 2013.
MOTION
Move to approve the Temporary Use Permit for the Oakland Parks Foundation for "Concours in the Park" at
Springfield Oaks County Park on July 26, 2013, contingent upon compliance of all requirements from
Corporation Counsel and Risk Management.
9 E-1
lid
1
Temporary Use Permit Destination0akiand.com
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Oakland Parks Foundation (OPF).
Name of Entity or Person ("Permittee"): Oakland Parks Foundation
Address: 1580 Scott Lake Road, Waterford, Michigan, 48328
Contact Person: Noreen Keating
Telephone Number: (248) 672-2761
E-Mail Address: ntkeating@sbcglobal.net
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Springfield Oaks
1.2. Event/Activity: SCAMP Coucours in the Park, "Beer Tent" at main arena area
during car show/parade, and "Afterglow" at the Ellis Barn.
1.3. Address: 12451 Andersonville Road, Davisburg, Michigan, 48350
1.4. Date(s)/time(s) of use: July 26, 2013, 9:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: There will be no fees associated with this use due to OCPRC co -hosting
the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
Page 1 of 1
9 E-2
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
Page 2 of 2
9 E-3
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
Page 3 of 3
9 E-4
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 4
9 E-S
EXHIBIT A
1. Oakland Parks Foundation will provide an insurance certificate adding the County
of Oakland and Oakland County Parks and Recreation Commission as additional
insured.
2. Oakland Parks Foundation will provide a Special Events Policy for the event
including coverage in the amount of $1,000,000 for liquor liability. This Special
Events Policy should reference the beer tent and afterglow activities, including
tours of the Ellis Barn.
3. If any entertainment is provided their liability must be addressed by Oakland
County Risk Management.
Page 5 of 5
9 E-6
AKLAND COUNTYPMKS Find us on facebook.com/ocparks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 10, 2013 AGENDA ITEM No. 9 F
BUSINESS STRATEGY & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: April 4, 2013
Subject: Temporary Use Permit for the Oakland Parks Foundation for "Oakland Uncorked"
Food and Wine -Tasting Event at Oakland County Market August 2, 2013
INTRODUCTION AND HISTORY
As discussed at the March Commission meeting where the sale of alcohol for this event was approved,
attached is a Temporary Use Permit for "Oakland Uncorked." This event is being put on by the Oakland Parks
Foundation and the Waterford Chamber of Commerce in partnership with Oakland County Parks and
Recreation. However, as the Parks Foundation will be the applicant and MLCC liquor license holder, Oakland
County Corporation Counsel recommends that the Parks Foundation hold a temporary use permit for the site
for the event.
This is OCPRC's standard Temporary Use Permit document, created and reviewed by Corporation Counsel
and also reviewed by Risk Management to address insurance/liability issues.
Staff is excited about the opportunity to start hosting additional events at the Oakland County Market and hope
to utilize this event to promote alternative uses of the Market for future private rentals.
Oakland Uncorked will be a ticketed food and wine tasting event featuring local restaurants and a variety of
local and international wines. All partners are interested in seeing the event become an annual event.
STAFF RECOMMENDATION
Staff recommends the Commission approve the Temporary Use Permit for the Oakland Parks Foundation's
use of the Oakland County Market for "Oakland Uncorked" on August 2, 2013.
MOTION
Move to approve the Temporary Use Permit for the Oakland Parks Foundation's use of the Oakland County
Market for "Oakland Uncorked" on August 2, 2013, contingent upon compliance of all requirements from
Corporation Counsel and Risk Management.
9 F-1
O��AKLAND
VJ1
emporary Use PermitDestna#ionOakland.com
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Oakland Parks Foundation (OPF).
Name of Entity or Person ("Permittee"): Oakland Parks Foundation
Address: 1580 Scott Lake Road, Waterford, Michigan, 48328
Contact Person: Noreen Keating
Telephone Number: (248) 672-2761
E-Mail Address: ntkeating@sbcglobal.net
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Property Location: Oakland County Market (herein after "Property")
1.2. Event/Activity: Oakland Uncorked, presented by the Oakland Parks
Foundation, Waterford Chamber of Commerce, and Oakland County Parks and
Recreation Commission.
1.3. Address of property: 2350 Pontiac Lake Road, Waterford, Michigan, 48328
1.4. Date(s)/time(s) of use: Friday, August 2" d, 2013, 8:00 a.m. -12:00 a.m.
(midnight)
1.5. Fees: There will be no fees associated with use of the property due to OCPRC
co -hosting the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
- clean and free of trash.
2. Permittee Responsibilities.
Page 1 of 1
9 F-2
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property and for the event described in paragraph 1.2, including a liquor
license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
Page 2 of 2
9 F-3
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
Page 3 of 3
9 F-4
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date, The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 4
9 F-5
EXHIBIT A
The Parks Foundation must provide a special event's insurance policy including liquor
liability in the amount of $1,000,000.
The Oakland Parks Foundation must also provide an insurance certificate with General
Liability in the amount of $3,000,000 naming the County of Oakland and Oakland County
Parks and Recreation Commission as additional insured.
Page 5 of 5
9 F-6
-AKLAND COUNTYPMKS p `
Find us on facebook.com/oc arks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 10, 2013 AcENDA ITEM No.
BUSINESS STRATEGY & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Jon Noyes, Supervisor of Planning
Melissa Prowse, Business Development Representative
Submitted: March 20, 2013
Subject: Springfield Oaks Temporary Use Permit
INTRODUCTION AND HISTORY
SCAMP is a "Special Camp for Special Kids" that has been creating outdoor recreational opportunities for kids
with special needs from across Oakland County (free of charge). Many of their recreational programs are
hosted at Independence Oaks County Park. The Biennial Designer Showcase (July 19-28, 2013) is one of the
largest fundraising events for the organization and this year the Showcase will feature the old Ellis Farmhouse,
now in private ownership. The Showcase will highlight the history of the Ellis family and the adaptive reuse of
the Ellis Barn at Springfield Oaks County Park.
The Oakland County Parks and Recreation Commission and the Oakland Parks Foundation will be using the
SCAMP event to advertise summer events at Springfield Oaks and the future use of the Ellis Barn as a special
events facility. To maximize the potential value of this opportunity, OCPRC staff has proposed a temporary
use permit to North Oakland SCAMP Funding Corporation (attached) for the use of the Ellis Barn to host the
kick-off to the Showcase Gala on July 19, 2013, and the Main Arena and grounds to host the 2013 Concours in
the Park on July 26, 2013.
A permit for the North Oakland SCAMP Funding Corporation (attached) has been drafted with the assistance
of Corporation Counsel to ensure that the interests of Oakland County and the OCPRC are protected during
this use of Springfield Oaks County Park facilities.
The Biennial Designer Showcase attracts over 1,000 participants that are from a demographic likely to attend
other OCPRC events and pursue potential facility rental opportunities in the Parks. By establishing a
temporary use permit for OCPRC facilities and being recognized as a sponsor of the 2013 Designer Showcase
and Concours in the Park, we will be in a position to be able to better market OCPRC facilities, programs, and
events.
As part of our negotiations with SCAMP we are requesting Oakland Parks Foundation and Oakland County
Historical Commission to host historical interpretation booths during the Showcase and Concours. Oakland
Parks Foundation will also have the ability to solicit funds for the ongoing maintenance of OCPRC historic
structures.
9 G-1
Page 2
STAFF RECOMMENDATION
Staff recommends approval of the Springfield Oaks Temporary Use Permit to the North Oakland SCAMP
Funding Corporation.
MOTION
Move to approve the Springfield Oaks Temporary Use Permit for the North Oakland SCAMP Funding
Corporation for the use of:
a. The Ellis Barn to host the kick-off to the Showcase Gala on July 19, 2013, and
b. The Main Arena and grounds to host the 2013 Concours in the Park on July 26, 2013.
9 G-2
O��A K L A
P
COUNTY PARKS
Temporary -PermitDestinationOak=7 1 c com
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: North Oakland SCAMP Funding Corporation
Name of Entity or Person ("Permittee"): North Oakland SCAMP Funding Corporation
Address: Clarkston SCAMP, 6389 Clarkston Rd, Clarkston, MI 48346
Contact Person: Executive Director - Donna Clancy Tauer
Telephone Number: (248)623-8089
E-Mail Address: info@clarkstonscamp.com ; dlclancy@clarkston.kl2.mi.us
Fax: (248)623-8070
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Springfield Oaks
1.2. Event/Activity: Designer Showcase Gala at the Ellis Barn (strolling tours) on
July 19th, Concours in the Park at the Main Arena and Ellis Barn on July 26th.
1.3. Address: 12451 Andersonville Road, Davisburg, Michigan, 48350
1.4. Date(s)/time(s) of use: July 19th, 9 a.m. —12:00 a.m. (midnight) & July 26, 2013,
9:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: There will be no fees associated with this use due to OCPRC co -hosting
the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
2. Permittee Responsibilities.
Page 1 of 1
9 G-3
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
Page 2of2
9 G-4
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
4. Insurance. [CHECK WITH DEPARTMENT OF RISK MANAGEMENT TO SEE WHAT
INSURANCE COVERAGE IS REQUIRED FOR A PERMIT] Permittee shall obtain and
maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is
incorporated by reference into this Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
Page 3of3
9 G-5
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 4
9 G-6
EXHIBIT A
1. SCAMP will provide primary general liability insurance in the amount of $3,000,000
as evidenced by an insurance certificate naming the County of Oakland and
Oakland County Parks and Recreation Commission as additional insured.
2. SCAMP will provide auto liability in the amount of $1,000,00.
3. SCAMP will provide evidence of workers compensation insurance.
4. In the event that alcohol is provided, SCAMP will provide host liquor liability
coverage in the amount of $1,000,000.
Page 5 of 5
9 G-7
0AKLAND COUNTYPMKS p
Find us on facebook.com/oc arks
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
From: Daniel J. Stencil, Executive Officer
Jon Noyes, Supervisor of Planning
Melissa Prowse, Business Development Representative
Submitted: March 20, 2013
Subject: Upper Bushman Manor House Temporary Use Permit
INTRODUCTION AND HISTORY
OCPRC staff has proposed the lease of a portion of the Manor House at Independence Oaks (North) County
Park to Dr. Kathleen Akin for two months (June 15 - August 15, 2013) to facilitate the use of her house as the
2013 SCAMP Designer Showcase. In preparation for that lease, staff has proposed that the SCAMP volunteer
design team assist in "sprucing up" the Upper Bushman Manor House (after being vacant for over two years).
A temporary use permit for the North Oakland SCAMP Funding Corporation (attached) has been drafted with
the assistance of Corporation Counsel to ensure that the interests of Oakland County and the OCPRC are
protected during the period when the SCAMP volunteers will be cleaning and prepping the Manor House.
A standard rental agreement is being prepared for the two month period when Dr. Akin would be occupying a
portion of the house. Rental rates are based on the square foot value previously established by Oakland
County Property Specialist Mike Hughson.
The temporary use permit to the North Oakland SCAMP Funding Corporation is preceding the rental
agreement to give volunteers time to assist staff in making the necessary improvements to the facility. The
duration of the temporary use permit will also cover, and extend past, the rental period to allow SCAMP
volunteers to assist with any touch up necessary after the rental use.
SCAMP is a "Special Camp for Special Kids" that has been creating outdoor recreational opportunities for kids
with special needs from across Oakland County (free of charge). Many of their recreational programs are
hosted at Independence Oaks County Parks. The Biennial Designer Showcase is one of the largest
fundraising events for the organization and this year the Showcase will feature the old Ellis Farmhouse, now in
private ownership. The Showcase will highlight the history of the Ellis family and the adaptive reuse of the Ellis
Barn at Springfield Oaks County Park.
OCPRC and the Oakland Parks Foundation will be using the SCAMP event to advertise summer events at
Springfield Oaks and the future use of the Ellis Barn as a special events facility.
The temporary use permit and rental of the Upper Bushman Manor House will help facilitate the SCAMP event
while bringing some revenue to Independence Oaks and assisting OCPRC staff in preparing the house for
future rental opportunities.
Page 2
EMENEEM
STAFF RECOMMENDATION
Staff recommends approval of the Upper Bushman Manor House Temporary Use Permit to the North Oakland
SCAMP Funding Corporation.
MOTION
Move to approve the Temporary Use Permit to the North Oakland SCAMP Funding Corporation, to
allow access to the Upper Bushman Manor House to give volunteers time to assist staff in making the
necessary improvements to the facility and also to allow SCAMP volunteers to assist with any touch
up necessary after the rental use.
0111M
if I .I a
Temporary Use Permit
�'1t_11{i3'i;1Zta7 f 7:�f1 (9(E.kt;p193 i
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: North Oakland SCAMP Funding Corporation
Name of Entity or Person ("Permittee"): North Oakland SCAMP Funding Corporation
Address: Clarkston SCAMP, 6389 Clarkston Rd, Clarkston, MI 48346
Contact Person: Executive Director - Donna Clancy Tauer
Telephone Number: (248)623-8089
E-Mail Address: info@clarkstonscamp.com ; dlclancy@clarkston.k12.mi.us
Fax: (248)623-8070
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
I.I. Temporary Use Location: Upper Bushman Manor House at Independence Oaks
— North
1.2. Event/Activity: Assisting with preparation of the Manor House for use during
the 2013 SCAMP Designer Showcase. SCAMP staff and volunteers will be
accessing the building to clean and paint, under direction and guidance from
OCPR staff.
1.3. Address: 10275 Sashabaw Road, Clarkston, Michigan.
1.4. Date(s)/time(s) of use: April 15, 2013 — August 30, 2013
1.5. Fees: There will be no fees associated with this use.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
Page 1 of 1
9 H-3
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County').
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
Page2of2
9 H-4
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
Page 3of3
9 H-S
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 4
9 H-6
EXHIBIT A
1. SCAMP will provide primary general liability insurance in the amount of $3,000,000
as evidenced by an insurance certificate naming the County of Oakland and
Oakland County Parks and Recreation Commission as additional insured.
2. SCAMP will provide evidence of workers compensation insurance.
3. SCAMP will need to provide signed waivers from each of its volunteers.
Page 5 of 5
9 H-7
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To. Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Mike Donnellon, Chief of Parks Facilities Maintenance and Development
Jon Noyes, Supervisor of Planning
Submitted: April 4, 2013
Subject: Informational Update for Proposed Design Services for Springfield Oaks -Ellis Barn Improvements
to Facilitate Public Use
INTRODUCTION AND HISTORY
In 2002 the Oakland County Parks & Recreation Commission (OCPRC) agreed to provide a site for the
preservation of one of Michigan largest barns built, circa 1884, known as the Ellis Barn. This preservation
effort was led by the land owner/development company where the barn currently resided on Dixie Highway,
Springfield Township. The Road Commission for Oakland County (RCOC) with OCPRC and the land owners
assistance, submitted a Transportation Enhancement Authority (TEA) Grant Application for $572,000. This
grant was funded along with the land owners commitment of $75,000, Springfield Township's commitment of
cash and fee waivers, and additional cash contributions from Mrs. Ellis and the Hess Charitable Trust for a
total amount $681,300 to finance this preservation project.
OCPRC committed $50,000 provide a portion of the local match necessary for the TEA grant and committed
an additional $296,000 to the additional costs associated with the barn relocation and site preparation (brining
total OCPRC investment in the relocation to $346,000). OCPRC staff and volunteer supporters leveraged an
additional $202,000 in donations of materials and in -kind services to support the relocation effort and the
construction the barn foundation.
Since completing the relocation of the Ellis Barn in 2006 and in an effort to utilize the facility for public access,
staff completed an electrical/lighting/alarm upgrade, handicap accessible ramps and paving of the lower level
of the barn, formally known as the indoor riding area. These improvements completed in 2008 ($105,270)
allowed limited public access in the barn, since it required additional fire suppression and structural
modifications to meet existing building code requirements
At this time the OCPRC directed staff to not spend any additional funds on the Barn until we could demonstrate
that the Barn could generate revenue. Therefore some of these revenue generation efforts were as follows,
including coordination of the fire department (Fire Watch Provision, Section 403.1 of the Fire Code) on site
during these efforts:
Making temporary arrangements with local officials to host a series of test events including (2)
weddings, (3) 4-H Youth Fair Exhibit Halls, (2) Professional Conferences, (1) Public Engagement
Session for Park Planning, (3) Ellis Barn Festivals, and (1) Antique Expo.
Coordinating with the 4-H Fairboard to utilize the Ellis Barn as an exhibit hall and attracting more than
10,000 visitors annually
Continuing to field receive public requests for barn weddings (more than one hundred inquiries for barn
weddings in 2012 with no advertising).
9 I-1
Page 2
• Revamping policies on food and catering, alcohol, sponsorships, facility rentals, and insurance
requirements to allow for the legal and safe rental of non -banquet facilities in the Parks (much of which
was initiated by the desire/need to generate revenue from the operation of the Barn)
• Volunteering to "rebirth" the Oakland Parks Foundation as a legal mechanism to conduct capital
campaigns, to facilitate the donation of in -kind services without violating Oakland County Purchasing
policies, and to provide insurance coverage for fundraising events that benefit the parks (including
historic structures)
• Creating a History Corps of volunteers through the Oakland Parks Foundation with guidance from the
Oakland County Historical Commission to provided research and interpretation of historical park
structures (to compensate for the recent re -staffing and re -prioritizing of OCPRC educational programs
away from historical interpretation)
Coordinating with the 4-H Fairboard to utilize the Ellis Barn as an exhibit hall and attracting more than 10,000
visitors annuallCoordinating with the 4-H Fairboard to utilize the Ellis Barn as an exhibit hall and attracting
more than 10,000 visitors annually
In the fall of 2012, Springfield Township notified staff that the previous township and county efforts cannot
continue without further site plan approval for the change of use.
Upon notification, staff proceeded to submit an application for Site Plan Approval to change the use of the
building for the previously held activities. This change of use approval is required since:
• OCPRC has a contracted wedding for June of 2013
• 2013 Oakland County Fair Exhibit Hall is located in the barn
• SCAMP Designer Showcase Gala is hosted in the barn
• Other activities to create awareness and meet resident need for the use of the barn
OCPRC Staff has received preliminary township approval for the use, provided that the barn complies with
current building codes, without the use of the township fire watch provision.
With minimal funding, staff worked with our blanket professional services contract architect, JFR Architects,
Inc, to re-evaluate the previously completed code study as it relate to the Performance Compliance Method
allowed in Chapter 13 of the Michigan Rehabilitation Code for Existing Buildings. With the preliminary
consultants' evaluation along with the concurrence of township building official, it was concluded that
improvements could be made to the barn substantially less than the original forecasted budget amounts.
However, verification of these amounts cannot be completed without further consultant expenditures. The
proposed expenditures are as follows:
• Springfield Township Site Plan Review Fees (Current expenditure)
$2,325.00
o Township is currently covering their cost for their private code
review company
(Any unused Site Plan Review consulting Fees will be reimbursed)
• JFR Architect, Inc,
o Historical Architectural Concept & Final Design
$15,735.00
o Historical Structural Concept & Final Design
$10,154.00
o Initial Performance Compliance Review (Current Expenditure)
$6,450.00
• John Berbelia Engineers, Inc
o Fire Alarm/Detections Systems Design
$5,200.00
o Lightning Protection System Design
$3,900.00
• Testing Engineers & Consultants, Inc
$1,500.00
o Water Flow Testing
• Frank Rewold & Sons, Inc (Need to Verify)
$2, 500 00
o Pre -Construction Services for Concept & Final Design Budget
Analysis/Construction Management
• Total
$45,439.00
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Page 3
In the meantime, OCPRC staff, The Friends of the Ellis Barn and the Oakland Park Foundation, will be
fundraising through other community organizations/partners for funding assistance for routine maintenance,
on -going operations and future capital improvements.
Collin Walls, Springfield Township Supervisor, will be meeting with the Executive Committee on Wednesday,
April 24, 2013, at 11:00 a.m.
9 I-3
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APIL 1, 2013 AGENDA ITEM NO. 0 J
BUSINESS STRATEGY & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: April 4, 2013
Subject: MDNR Landowner Incentive Program (LIP) Grant Acceptance for Prescribed Burns at
Independence Oaks
INTRODUCTION AND HISTORY
On March 27, 2013, OCPR was made aware of the opportunity to receive a $3,400 grant from the Michigan
Department of Natural Resources Landowner Incentive Program (LIP). As in past years, this grant was not
applied for, but rather was awarded to OCPR due to excess funds available and OCPR's past performance
with this program. The grant will cover a portion of the budgeted prescribed burns at Independence Oaks for
2013. This funding will allow the reallocation of budgeted dollars for invasive species control to reintroduce
Eurasian milfoil bioagents at Crooked Lake and partner with the Water Resources Commission to install staff
gauges within the Upper Bushman Lake complex to monitor changes in lake levels over time due to beaver
activities. These activities will help protect the health of the lake systems and buffer areas that are critical for
Eastern Massasauga Habitat.
STAFF RECOMMENDATION
Staff recommends the Commission approve the resolution to accept the $3,400 grant from the Michigan
Department of Natural Resources Landowner Incentive Program.
MOTION
Move to approve the resolution to accept the MDNR Landowner Incentive Program (LIP) grant for
prescribed burns at Independence Oaks County Park.
9 J-1
RESOLUTION
IN SUPPORT OF THE ACCEPTANCE OF A
MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT
LANDOWNER INCENTIVE PROGRAM GRANT
FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
INVASIVE SPECIES CONTROL AT INDEPENDENCE OAKS COUNTY PARK
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for the stewardship and maintenance of park
natural resources within the adopted Recreation Master Plan; and;
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the acceptance of the following grant award from the Department of
Natural Resources and Environment for a $3,400 grant:
INVASIVE SPECIES CONTROL AT INDEPENDENCE OAKS COUNTY PARK
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of
Commissioners authorize and accept the Michigan Department of Natural Resources
and Environment Landowner Incentive Program grant award.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or
designee to execute said grant agreement on behalf of the County of Oakland.
Moved by:
Supported by:
Date:
9 J-2
--Y)
Rl(,',K SNYDER
GxNERHOR
Brittany Bird
Oakland COUrAy Parks
2800 Watkins I- ake Rd
Waterford, MI 18328
Dear Brittemy.,
DEPAPTMENT OF NAtURAL RESOURCES
Marcr123,2013
�(l N
KEI J-H C',REAC11-1
The Michigan Department of Natural Resources has approved your Landowner
Incentive Program Project for $3400 for Oakland County Parks, Independence Oaks. To
initiate your grant, please sign the enclosed Grant Acceptance Form and return it along
with the Agreement to me at the address below. Please note all forr'ns MUst be
signed and returned to initiate payment of your grant- award. Please check your
Social Security number or federal tax identification number on the Grant Acceptance
F 0 1, r-n .
Thank you for your involvement in the Landowner Incentive Prograr'n, and for helping to
establish habitat for rare and declining wildIrfe, We are pleased to be able to fund Your
project.
Sincerely,
Julie Oakes
Wildlife Division
Seven Lakes State Park
14390 Fish Lake, Rd
Holly, MI 48442
Enclosures
STF-VENS T 11AAS(--)tq BUR DING - 1530',!i,J-,`;T /,[ ;A-GAN STREE-1 ^ PC) 1-50X 30028 - LANIS;ING. MICHZG�,AN 48900-7;S12�1
9 J-3
a
Michigan Department of Natural Resources & Environment - Wildlife Division
LANDOWNER INCENTIVE PROGRAM
PROJECT DESCRIPTION
Requested under authority of Act 451 of PA of 1994, as amended.
I. LANDOWNER INFORMATION
Name
Oakland County Parks and Rec Commission
Address
2800 Watkins Lake rd
City, State, ZIP
Waterford MI 48328
II. DESCRIPTION OF LAND
County
Township Name
Town
Range
Section
Latitude
Longitude
Oakland
Independence
4N
9E
3,4,9,10
42.7732
83.4009
(Independence Oaks)
15,16
39
12
III. PROJECT PLAN
Project Type
®Wetland 85 acres ❑Grassland acres ❑Barrens/Savanna acres
❑Jack Pine acres ❑Mesic Conifers acres ❑Early Successional Forest acres
IV. FUNDS
Partner Equipment Materials Funds In -kind Total Cost
Oakland cc $ 3400
$
$
$
TOTAL DNRE COST: $3400
V. CONTRACT SPECIFICATIONS
TOTAL PROJECT COST: $15 0 0 0
Scope of work:
Provide funding for RX fire in high quality wetland/upland complexes
Independence oaks county park.
Management will directly_ benefit Turkeys,eastern massassauga rattlesnak. .................._. ._...... ....... ..... _ .............
Spotted, Blandings, and box turtles and various significant plants and many species of greatest
conservation need.
m................................................................................................_...................... ... ...... ................. ......._ ..................... .......
This contract is from March 28, 2013 to Sept 30, 2013
PR2015-6 (Rev. 02/10/2010)
9 J-4
Commodities:
Services:
3400 for RX fire on Independence oaks county parks.
The Landowner is responsible for the following Activities
1) Provide management plan
2) Provide map showing location where activities occurred
3) Conduct Rx fire on approximately 7acres
4) Control invasives including Buckthorn, phragmites, reed canary on 3-6 additional acres
5) Provide DNR copy of invoices for all bills for reimbursement showing costs ,
6) Contact Local DNR biologist when work is complete
7) Take photos prior and after management takes place and provide these photos along with a final
report to DNR by no later than Oct 30, 2013. All work to be completed by Sept 30, 2013.
Review:
Project will be reviewed by biologist once burn is
grant are response of landowner
ete Anv charges over the amount of the.
9 J-5
PR2015-6 (Rev. 02110/2010)
Method of Payment:
invoices shall be submitted after services are complete. Reimbursement not to exceed $3400
PR2015-6 (Rev. 02/10/2010)
9 J-6
Michigan Department of Natural Resources & Environment — Wildlife Division
"w"o``` LANDOWNER INCENTIVE PROGRAM -WILDLIFE HABITAT MANAGEMENT
AGREEMENT
Required under authority of Act 451 of PA of 1994, as amended.
This Agreement between Oakland County Parks And Rec Commission hereinafter referred to as
"Cooperator(s)," and the Michigan Department of Natural Resources & Environment Wildlife Division,
hereinafter referred to as "Division," is authorized by the Natural Resources and Environmental Protection
Act, 1994 PA 451. The Division and the Cooperator(s) agree to carry out certain wildlife management
practices and habitat developments on land owned by the Cooperator(s) as described in the attached
Project Description and identified on the attached map and/or aerial photograph.
The Cooperator(s) agrees to join as a participant in a Landowner Incentive Program, hereinafter referred to
as Program. The Cooperator(s) grants authorization to the Division to carry out wildlife habitat
developments and/or agrees to personally carry out wildlife habitat development and management activities
with financial or material support, as described in the Project Description. Any supplies, equipment or direct
payment from the Division to the Cooperator(s) for carrying out wildlife habitat developments are also
detailed in the Project Description.
The Cooperator(s) further agrees to:
1. Assume responsibility for securing federal, state and local permits needed to carry out the
proposed habitat development project.
2. Allow the wildlife habitat development project described in the Project Description to remain in
place for a period of 10 years from the date of the Cooperator's signature on this Agreement.
3. Allow the Division staff or an appropriate representative reasonable access to the described
property for the period of this Agreement in order to complete the agreed upon habitat
development project and to make periodic inspections of the habitat development for program
monitoring purposes.
4. Notify the Division in writing at least 30 days before closing of any planned sale or other change
in the ownership of the described property.
5. Complete all Cooperator(s) responsibilities as listed in Contract Specification.
The Division assumes no authority over the described property for purposes of controlling trespass, for
controlling noxious weeds, for identifying or removing pre-existing hazards including waste materials, for
granting rights of way, or for any other incidents of ownership. The Cooperator(s) shall own all of the
completed or installed developments and shall be solely responsible for paying all taxes and assessments
on the described property.
LIABILITY. The Cooperator(s) hereby releases, waives, discharges and covenants not to sue the State of
Michigan, its departments, officers, employees and agents, from any and all liability to Cooperator(s), its
officers, employees and agents, for all losses, injury, death or damage, and any claims or demands thereto,
on account of injury to person or property, or resulting in death of Cooperator(s), its officers, employees or
agents, in reference to the activities authorized by this Agreement.
If the Division secures a third party vendor to provide services or equipment for any part or all of the wildlife
habitat development project, the Division will require the contractor to list the Cooperator, including its
shareholders, officers, employees, and agents, as additionally insured on contractor insurance policies.
Initials
Page 1 of 1
9 J-7
PR2015-5 (Rev. 02/19/2010)
LANDOWNER INCENTIVE PROGRAM - WILDLIFE HABITAT MANAGEMENT
AGREEMENT
This Agreement may be modified at any time by mutual written consent of the parties. It may be terminated
by either party upon 30 days advance written notice to the other party. However, if the Cooperator(s)
terminates the Agreement before its expiration, or if the Cooperator(s) should fail to maintain the wildlife
habitat development for the length of the Agreement, then the Cooperator(s) agrees to reimburse the DNRE
Wildlife Division prior to final termination for the pro -rated costs of all habitat development projects placed on
the described land through this Agreement. For these purposes the total cost of the development projects to
the State are agreed to be $ 3,400. This agreement becomes null and void upon land being accepted into
any USDA Farm Bill program, including extensions, as long as current wildlife habitat development project is
maintained.
COOPERATOR
Signature — Cooperator
Printed name
Date
Date
DIVISION
Signature - Wildlife Biologist
Printed name
Date
Initials
Page 2 of 2 PR2015-5 (Rev. 02119/2010)
9 J-8
Michigan Department of Natural Resources & Environment — Wildlife Division
LANDOWNER INCENTIVE PROGRAM
- WILDLIFE HABITAT MANAGEMENT ASSISTANCE REQUEST
Requested under authority of Act 451 of PA of 1994, as amended.
Please help identify your general wildlife interests by completing this landowner survey. This survey will be used
for information purposes only; there are no "right" or "wrong" answers. This survey must be completed and
returned to the address listed below before a site visit can be scheduled. The property owner(s) or decision
makers(s) must be present during the site visit.
1. APPLICANT INFORMATION
Name
Date
OAKLAND COUNTY PARKS AND RECREATION
3-29-2013
Address
Email
2800 WATKINS LK RD
BIRDB@OAKGOV.COM
City State ZIP
Telephone (Day)
Telephone (Evenings)
WATERFORD, MI 48238
( 248 ) 858-1726
( 248 ) 343-1353
County
Township
Sections)
Acres
OAKLAND
INDEPENDENCE
4N9E
3,4,9,10,15,16
1284
Location of property(s)
County
ITownship
Section(s)
Acres
Do you own the property?
If No, what is your relationship to the owner.
Has another government agency
If Yes, what agency?
helped manage this property?
Federal Stimulus
®Yes ❑NO
®Yes ❑No
Money - Swallow -wort
u. UESCRIPTION OF VROPERTY - mease estimate numper or acres tor eacn nawtat type focateci on
Row crops
o acres
Hayfields
o acres
Brushland (shrubs)
137 acres
Pasture
o acres
Forest
400 acres
Other grasslands
137 acres
Marsh/Swamp
Soo acres
Pond
loo acres
House, barn, shed, or lawn
to acres
Total property acreage
1284 acres
Number of acres you wish to improve
85 acres
III. CONSERVATION GOALS FOR PROPERTY
Circle one
Please evaluate importance of potential goals for property.
No INTEREST
SOME INTEREST
GREAT INTEREST
Hunting or trapping opportunities
0
1
2
Attract wildlife for viewing pleasure
0
1
2
Create attractive landscape
0
1
2
Provide habitat for local native wildlife
0
1
2
Timber production or timber harvest
0
1
2
Restore native plant and animal communities
0
1
2
Protect my streams and prevent soil erosion
0
1
2
Other (please list)
0
1
2
IV. WILDLIFE SPECIES OF INTEREST
Circle one
Please evaluate the importance of the following wildlife on your property
NO INTEREST
SOME INTEREST
GREAT INTEREST
Grassland wildlife (pheasants and quail)
0
1
2
Forest wildlife (deer, turkey, squirrel, and grouse)
0
1
2
Wetland wildlife (ducks, geese, cranes, frogs, and herons)
0
1
2
Furbearers (muskrat, raccoon, and fox)
0
1
2
Non -game species (songbirds, bats, raptors, and butterflies)
0
1
2
Threatened and endangered species
0
1
2
All wildlife (complete wildlife community)
0
1
2
Other (please list)
0
1
2
9 J-9 PR2015-4 (Rev. 0211912010)
LANDOWNER INCENTIVE PROGRAM - WILDLIFE HABITAT MANAGEMENT ASSISTANCE REQUEST
V. LAND MANAGEMENT INTERESTS
Circle one
Please evaluate the importance of the following wildlife on your property
NO INTEREST
SOME INTEREST
GREAT INTEREST
Restore or enhance wetland
0
1
2
Restore or enhance grassland
0
1
2
Restore or enhance woodlands
0
1
2
Attract wildlife for viewing pleasure
0
1
2
Incorporate wildlife into farming operations
0
1
2
Manage woodlands for wildlife
0
1
2
Create an attractive landscape
0
1
2
Preservation of threatened and endangered species
0
1
2
Harvest timber for additional income
0
1
2
Plant cover for wildlife
0
1
2
Other (please list)
0
1
2
VI. TIME AND EOufPMENT
NUMBER OF HOURS WILLING TO WORK ON HABITAT PROJECTS THIS YEAR (please check one)
❑0-10 hrs ❑10-25 hrs ❑26-50 hrs
❑51-100 hrs
®100+ hrs
ACCESS TO TRACTOR(S)
MAKE MODEL
HP HYDRAULICS
3-POINT HITCH
JOHN DEER
®Yes
❑NO
❑Yes ❑No
❑Yes
❑No
❑Yes ❑No
ACCESS TO MOWING EQUIPMENT (mowers: sickle, brush hog, etc.)
TYPE
WIDTH
BRUSH HOG
81
HUSTLER HOG, SKID STEER, ETC.
ACCESS TO OTHER EQUIPMENT (plow, disc, harrow, sprayer, cultipacker or lawn roller, etc.)
TYPE
WIDTH
HAND SEEDERS, LOPPERS, BOW SAWS, BACKPACK SPRAYERS,
BOOM SPRAYER, BRUSH
BLADES,
JAWZ, ETC.
vn. VrNr-KAL %,UMMEN Is, guts I IUNs, UK JNEGIFIG ITEMS OF INTEREST
Please return completed survey to: Julie Oakes
Seven Lakes State Park
Michigan Department of Natural Resources & Environment
14390 Fish Lake Rd
Holly, Mi 48442
9 J-10 PR2015-4 (Rev. 02/1912010)
2013 Landowner Incentive Program Fund
LANDOWNER GRANTS ACCOUNT
Grant Acceptance Form
Project Title: Oakland County Parks and Recreation Commission
Name: Brittany Bird
Payee: (Make check payable to): Oakland County Parks and Recreation Commission
Address: 2800 Watkins Lake Rd
Waterford, MI 48328
Telephone: 248 858 1726
SS # or Fed. I.D. # : 38-6004876
Please verify by initialing here if the Social Security or Federal Identification number is
correct for the payee listed above. If "SS # or Fed. I.D. #" field is blank or incorrect; please
enter the correct number in this space:
Address of Individual or Organization if different from above:
N/A
Total amount of grant:
$3,400.00
Upon signing the Grant Acceptance Form, I accept this grant and agree to the terms
presented in this form, the notification letter dated March 28, 2013 and the Landowner
Incentive Program Landowner Agreement. These three documents constitute the grant
agreement for this project. I also agree to complete the work as described in my project
description, or as modified through discussion with or notification by the Department of Natural
Resources.
Authorized Signature (only necessary if in addition to Grantee's signature)date
Grantee's Signature
date
Department of Natural Resources Approval date
For Office Use Only: PCA 83651 Project Code 221021 Index 87900
9 J-11
I
S
F
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72.e,,.;,Ta, r a�
ladley Hills' ° "
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Stickney
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Y
Larkin
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°M allow h. .IP
Lake
GAKLAND
COUNTY PARKS
INDEPENDENCE OAKS
COUNTY PARK
-- Burn Unit 2013 --
'Thv Information th-t hon boon provldod horoMh hee b...... piod from toe d
d..dr, Piet., w m-p-, vu y-and publk m ,rd-. It Is not. IeBaOy r.—dvd map or
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Key to Features
0 Trail Markers
Park Trails
�--- Water Course
Water Area
Park Boundary
Burn Units
Spring 2013
2012 Aerial Photo
Feet
0 415 830 1.660 2,490 3,320
ICFAKLANDCOUNTYPMKS77
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
E
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: April 4, 2013
Subject: FY 2014-2016 Budget Kickoff
INTRODUCTION AND HISTORY
I will provide to the OCPR Commission an outline for two Budget Study Sessions. The first one will be on
Wednesday, April 24, 2013, and the second will be on Wednesday, May 22, 2013. We will have a brief
description on the OCPR Commission's overall financial position. Lynn Sonkiss, Chief of Fiscal Services in the
Management & Budget division will be in attendance at the April 10, 2013, meeting to answer any questions
relative to the OCPR Commission's fiscal operations.
9K-1
Addison Oaks
4,909
5,577
13.6%
33,441
35,395
5.8%
Banquet Facilities
2,254
2,452
8.8%
11,112
10,682
-3.9%
Campers
0
0
N/A
7,850
7,642
-2.6%
Day Use
2,655
3,125
17.7%
12,219
17,071
39.7%
Special Events
0
0
N/A
0
0
N/A
Catalpa Oaks
2,237
8,197
266.4%
14,664
21,838
48.9%
Day Use
2,237
1,197
-46.5%
14,664
14,838
1.2%
Special Events
0
7,000
N/A
0
7,000
N/A
Glen Oaks
4,145
2,981
-28.1%
18,867
17,023
-9.8%
Banquet Facilities
2,728
2,730
0.1%
14,790
13,489
-8.8%
Golf (18 Hole Equivalents)
1,417
251
-82.3%
4,077
2,421
-40.6%
Grill Room ("Not Included in Totals)
716
0
#REF!
5,772
1,113
-80.7%
Special Events
0
0
N/A
0
0
N/A
Groveland Oaks
0
0
N/A
0
0
N/A
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
Highland Oaks
899
1,398
55.5%
9,892
10,621
7.4%
Day Use
899
1,398
55.5%
9,892
10,621
7.4%
Special Events
0
0
N/A
0
0
N/A
Independence Oaks
18,172
6,322
-65.2%
73,260
75,827
3.5%
Campers
0
0
N/A
0
283
N/A
Day Use
18,172
5,366
-70.5%
73,260
73,813
0.8%
Nature Center
0
956
N/A
0
956
N/A
Special Events
0
0
N/A
0
775
N/A
Lyon Oaks
9,530
9,119
-4.3%
57,035
65,677
15.2%
Banquet Facilities (Excludes Grill Room)
1,998
1,342
-32.8%
6,428
5,845
-9.1%
Day Use
644
530
-17.7%
14,234
17,594
23.6%
Dog Park
4,700
6,905
46.9%
29,718
37,348
25.7%
Driving Range
913
136
-85.1%
2,077
938
-54.8%
Golf (18 Hole Equivalents)
1,275
206
-83.8%
4,578
2,728
-40.4%
Grill Room (Not included in totals)
540
126
-76.7%
2,901
1,490
-48.6%
Trails
0
163
N/A
0
1,899
N/A
Special Events
0
0
N/A
0
200
N/A
Orion Oaks
31,999
20,372
-36.3%
103,295
126,732
22.7%
Day Use
15,859
9,492
-40.1%
39,020
52,914
35.6%
Dog Park
16,140
10,880
-32.6%
64,275
72,668
13.1%
Special Events
0
0
N/A
0
1,150
N/A
Red Oaks
3,330
10,230
207.2%
12,056
57,203
374.5%
Day Use
186
75
-59.7%
186
8,416
4424.7%
Dog Park
2,481
3,317
33.7%
9,949
24,405
145.3%
Golf (18 Hole Equivalents)
598
134
-77.6%
1,856
1,013
-45.4%
Nature Center
0
584
N/A
0
2,952
N/A
Special Events
65
0
-100.0%
65
0
-100.0%
Trails
0
6,120
N/A
0
28,895
N/A
Waterpark
0
0
N/A
0
0
N/A
Rose Oaks
1,207
1,813
50.2%
9,791
10,785
10.2%
Day Use
1,207
1,813
50.2%
9,791
10,785
10.2%
Special Events
0
0
N/A
0
0
N/A
1 OA-1
Springfield Oaks
3,401
3,238
-4.8%
15,340
14,683
-4.3%
Banquet Facilities (Includes AC)
2,715
3,081
13.5%
11,536
11,333
-1.8%
Day Use
125
157
25.6%
1,196
1,195
-0.1%
Golf (18 Hole Equivalents)
561
0
-100.0%
2,608
2,155
-17.4%
Grill Room (** Not Included in totals)
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
Waterford Oaks
1,499
3,654
143.8%
9,308
37,152
299.1%
Banquet Facilities (Includes AC & LL)
1,113
1,104
-0.8%
6,759
7,784
15.2%
BMX
0
0
N/A
100
96
-4.0%
County Market
0
1,850
N/A
0
41,947
N/A
Day Use
386
700
81.3%
2,449
7,004
186.0%
Waterpark
0
0
N/A
0
0
N/A
Special Events
0
0
N/A
0
0
N/A
White Lake
3,117
1,859
-40.4%
9,882
8,588
-13.1%
Banquet Facilities
1,907
1,647
-13.6%
5,739
6,315
10.0%
Golf (18 Hole Equivalents)
1,210
212
-82.5%
4,143
2,273
-45.1%
Grill Room (** Not Included in totals)
269
127
-52.8%
923
774
-16.1%
Special Events
0
0
N/A
0
0
N/A
Mobile Recreation
2,721
1,104
-59.4%
12,970
10,940
-15.7%
Bleachers
0
0
N/A
1,552
3,061
97.2%
Bus
1,070
1,103
3.1%
6,508
5,881
-9.6%
Climbing Tower
0
0
N/A
713
740
3.8%
Inflatables
1,650
0
-100.0%
4,187
1,230
-70.6%
Show Mobile
1
1
0.0%
10
28
180.0%
Recreation Programs and Services
2,079
8,174
293.2%
18,694
90,999
386.8%
Greenhouse Programs
264
380
43.9%
2,216
2,296
3.6%
Miscellaneous
0
76
N/A
1,665
1,747
4.9%
OC Express
42
0
-100.0%
42
511
1116.7%
Nature Interpretive/Outreach Visits
1,483
423
-71.5%
9,503
5,262
-44.6%
Special Events
65
7,000
10669.2%
3,065
79,625
2497.9%
Adaptive- Senior Events
225
295
31.1%
2,203
1,558
-29.3%
Banquet Facilities
12,715
12,356
-2.8%
55,863
55,448
-0.7%
BMX
0
0
N/A
100
96
-4.0%
Campers
0
0
N/A
7,882
7,925
0.5%
County Market
0
1,850
N/A
0
41,947
N/A
Day Use
42,370
23,853
-43.7%
179,640
214,251
19.3%
Dog Park
23,321
21,102
-9.5%
103,942
134,421
29.3%
Driving Range
913
136
-85.1%
2,077
938
-54.8%
Golf
5,061
803
-84.1%
17,262
10,590
-38.7%
Mobile Recreation
2,721
1,104
-59.4%
12,970
10,940
-15.7%
Nature Interpretive Services
1,483
1,963
32.4%
9,503
6,802
-28.4%
Recreation Programs & Services
531
751
41.4%
6,126
6,112
-0.2%
Special Events (Totals from Rec Programs)
65
7,000
10669.2%
3,065
79,625
2497.9%
Trails
0
6,283
N/A
0
30,794
N/A
Waterpark
0
0
N/A
0
0
N/A
GRAND TOTALS
89,180
77,201
-13.4%
398,430
599,889
50,6%
10A-2
Oakland County Market
(April 2013 Commission Report)
This past year much has been done to improve the overall experience at the Oakland County Market for
our patrons and vendors alike. The Market staff continues to build relationships and partnerships
throughout the community and will benefit from these efforts.
The Market Manager, Jeremy Brown, received a Farm Market Manager Certification through the
Michigan Farm Market Association. The training focused on - Business Planning and Managing Market
Growth; Market Governance, Policies, and Enforcement; Internal and External Communication
Strategies; Finances and Fundraising.
Programming
• MSUE Master Gardeners Program Master Gardeners will be conducting 10 programs this year
in addition to a booth for answering patron questions.
• MSUE Health & Nutrition Educators will be performing 15 programs this year including cooking
demonstrations, canning instructions, and food safety.
• Oakland Conservation District Educational programming such as composting, healthy lawns,
and controlling invasive species will be available for market guests
• Music @ the Market Market staff is coordinating with local high schools to provide live
entertainment as fundraisers for band booster programs.
All programs will be free to the general public.
Special Events
• May 3 - Cinco De Mayo A celebration of Hispanic culture, as well as a fundraiser, this event is a
partnership with Central Multicultural La Familia and the Oakland Park Foundation.
• June 1 - Oakland Market Food Truck Rally This event will feature several food trucks and live
entertainment in partnership with Michigan Mobile Food Vendors Association.
• August 2 - Oakland Uncorked A night of food and wine sampling, jazz, and art in partnership
with Waterford Area Chamber of Commerce, Oakland Parks Foundation, and the Waterford
Area Cultural Council.
• October 26 - 2"d Annual Fall Family Festival A celebration of a successful harvest season with
kids games, inflatables, and farm animals in partnership with 4-H clubs and Oakland County
Market vendors.
Public Assistance Benefits
To promote healthy eating and increase sales for market vendors we will participate in the following:
10 B-1
Supplemental Nutrition Assistance Program(SNAP) Also known as the "Bridge Card," participants will
be able to receive tokens that can be redeemed with participating farmers.
Farmers Market Nutrition Program Project Fresh & Market Fresh This program provides coupons that
can be redeemed for locally grown produce during the harvest season June through October.
Market Revenue
The Market saw a 2% increase in revenue for 2012 over 2011. The Market will increase revenue in 2013
with increased stall fees, stall sharing, facility rentals, sponsorships, ticketed special events, and
increased special market days.
2011 Revenue $166,913
2012 Revenue $170,422
Revenue increased for the first six months OCPR assumed operations.
Maintenance
Maintenance has been a top priority since assuming market operations in June of 2012.
• Painting A substantial amount of painting has been done since assuming operations. The Market
interior has had a complete paint job including windows, ceiling, bathrooms, floor striping and
office. The exterior has had all doors, cinder block, and canopy support posts finished.
• Lighting The Market is currently going through the process to upgrade the lighting to high
efficiency lights with funding through the OCPR Green Fund Initiative. The Market will also be
adding ceiling fans throughout the interior.
• Locks and Handles Staff recently changed all of the Market door handles to comply with ADA
requirements and reworked all of the slide locks and chains.
• Windows The windows were glazed to help reduce energy costs. The windows were also
cleaned of an old deteriorating frosted film and will be replaced with a new frosted film this
spring.
10 B-2
► 1 1
2800 Watkins Lake Road
Waterford, MI 48328
A
f
J
From the Marhist n r—Veer fro Review
2012 was a big year for the Oakland County Market.
adults. The market will host a food truck rally in June and the
Management of the market transfered to the Oakland County
"Oakland UnCori food and wine event in August.
Parks and Recreation Commission and I was hired as the full-
Implementation of public assistance benefit acceptance,
time market manager.
including the "bridge card" and WIC coupons is coming in May.
We have worked hard to improve the
All new programs and events are an effort to increase the
atmosphere at the Oakland County
public awareness of the Oakland County Market and generate
Market with physical improvements
more sales for our vendors.
and an increasing amount of
programming and special events.
I look forward to the 2013 season and all of the great things
The new year brings increased
that we have planned. Thank you for working with me in my
cooperation with Michigan State
new role as market manager. Please remember that my door is
University Extension, the Oakland
always open and I encourage you to stop in whenever you have
Conservation District and others
a concern or an idea.
n
for more programming for kids and
Jeremy Brown, Market Manager
10 B-3
2350 Pontiac Lake Road, Waterford, A 48328 ® 248.858.5495 c ocniarizet(A)akgov.coni
MIFIVA Marbet Manager Certification
In February, Market Manager Jeremy Brown attended the Michigan
Farm Market Association's Farm Market Manager Certification
course. This course provides training in four different areas:
o Business Planning and Managing Market Growth
o Market Governance, Policies, and Enforcement
o Internal and External Communication Strategies
o Finances and Fundraising
The course was a great opportunity for increasing knowledge of farm
market operations to better serve vendors and guests.
1 m oanll YOU
A big thank you to vendors who generously donated their time and
products to help make the market a nicer environment during the fall
and holidays for patrons.
Jusko's Greenhouse provided the huge potted mums placed around
the building.
Carlson's Greenhouse gave several lovely hanging baskets of mums
for the canopy.
Julie's Floral Design helped spruce up and maintain the potted plants
inside the market and helped with the holiday decorations by hanging
several wreaths provided by Prielipp Farms on the entryway doors.
Prielipp Farms was very generous with donations of wreaths,
garland and holiday decorations for the poles in the market. They also
supported the Fall Family Festival by donating numerous pumpkins,
straw, gourds and paint used at the pumpkin painting station.
Greystone Gardens did a great job on the
pots inside of the market by creating a festive
arrangement for the holidays.
Rob Olejnik was a huge help,
donating 75 pumpkins for children to
paint at the Fall Family Festival.
Meyers Farm generously donated
pumpkins and gourds, as well.
Sue Sue's Gourmet Dips
Sue Shore became a vendor in October and quickly became a friend to
everyone at the Market. She offers some the most delicious dips ever
sampled! The garlic dip is a favorite; be ready for the strongest taste of
garlic you have ever had!
2 Busy 2 Bake
John and Nikki Haley, from Linden in Genesee County, have among
their baked goods cupcake -sized cakes that were a big hit with the
public and vendors alike. Be sure to stop by and pick one up.
Just for You Sweets
Kathy Williams brought a wide variety of chocolates and hard
candies. Her wide selection of sugar -free candies and chocolates
set her apart from other candy makers. They are so good it's hard to
believe they are sugar free.
Carl Mapley
Carl lives in West Bloomfield and brought apples to the market grown
on his hobby farm. Due to the poor apple harvest this year, his crop
was greatly appreciated by the market customers who came in search
of apples. While only here a few times this fall, he looks forward to
returning next year.
Vendor Survey
Thank you to everyone who sent in the 2012 vendor survey, The
information will be used to help in the decision -making process for
changes in market operations. The survey will be conducted annually.
Any comments or suggestions that will help improve operations
at the market are appreciated. Of course, if at any time during the
year you have thoughts or ideas please feel free to bring them to the
market staff.
Public Assistance Benefits EBT/WIC
In cooperation with the Healthy Oakland Partnership, the County
Market plans to accommodate the WIC Project Fresh and Market
Fresh programs. These are programs that encourage people to eat
locally grown fruits and vegetables.
The market is also working toward acceptance of the Bridge Card for
the benefit of vendors and card holders. Vendors will be informed as
to what will be required in order to participate in these programs.
Health & Nutrition Programming
This year the market will partner with MSUE and the Oakland
County Health Division to bring health and nutrition programs to the
market. These programs are for the public and for the vendors as well;
be sure to check them out. Stay tuned for a schedule of events!
Small Business Development Scholarships
In partnership with the Oakland County Business and Technology
Center, we will be recruiting up to 10 vendors to be the recipient of
business development scholarships. The application process will
be open to all vendors. Those chosen will take part in a 10-week
training designed to improve their business plan and increase profits.
Applications will be available this spring.
Market Photos
Staff is in the process of selecting photos to decorate the market and
would love to see some from years gone by. Please submit photos as
soon as possible. Photos will be returned once copies are made.
Michigan State University Extension
The Master Gardeners, 4-H and health educators will be at the
market during the summer conducting more than 25 programs for
the public. Including programs such as:
o Cooking with Herbs
o Food Safety
o Peaches -Buying, Storing and Preserving
Sunflower Planter
v Make your own Bee House
Oakland County Health Division
The Health Division will be back this year with the "Family
Day" event as well as providing Health and Wellness programs
throughout the season.
Oakland Conservation District
The Oakland Conservation District will be at the market on the
second Saturday of each month providing educational workshops.
Special Events
Several special events in 2013 at the market include:
June
County Market Food Truck Rally with the
Michigan Mobile Food Truck Association
Aug. 2
Oakland Uncorked
Food and Wine Night with the Oakland Parks Foundation
and the Waterford Area Chamber of Commerce
Oct. 26
The 2nd Annual Fall Family Festival
Dec. 5
- -)liday Shopping Night
Vendor Demonstrations
Vendors who would like to demonstrate their craft or trade to
market guests are encourage to apply. If you are interested, please
email to ocmarket@oakgov.com or call us at 248.858,5495.
New lr et Hours
The market hours have changed to more accurately reflect the times
in which the public is coming to shop. The doors to the market will
be opened two hours prior to the official opening time.
January -April
o Saturday and Sunday 8:30 a.m.-2:30 p.m.
May -December
o Tuesday, Thursday, and Saturday 7 a.m.-1:30 p.m.
o Sunday 8:30 a.m.-2:30 p.m.
Because we advertise the hours of operation, vendors are required
to set up by the time the market opens and stay until closing. These
requirements are found in the Rules &r Regulations under Section 4:
#18. Producers/Handcrafters must have their stalls completely set up
and ready for the opening of the market
#19 Producers/Handcrafters are not expected to vacate the market
before the official closing time, unless sold out, without the
expresses permission of the Market Manager.
Annuals
The annual rates have increased for the 2013 season due to the rise in
the cost of doing business and the added expense of facility upgrades
and renovations.The last time the rates were increased was 2010. The
increase has been kept to to a minimum with the increase amounting
to 6 percent. This is an average yearly increase of 2 percent.
o Inside $1,650
o Outside -West $1,600
o Outside -East $1,500
Daily
In an effort to encourage new vendor participation during the week,
daily rates for Tuesday and Thursday have been lowered. We hope that
increasing the number of vendors will increase the number of customers
coming to the market. Free courtesy stalls on these days will no longer
be offered. There is a slight increase of $2 per stall on Saturdays.
o Tuesday $15
o Thursday $20
o Saturday $45
Staff[ Sharing
(Allowed on full market days only with permission of market staff)
o Tuesday $10 each
o Thursday $15 each
o Saturday $30 each
Interior Lighting
This year the market received a grant through the Oakland County
Parks and Recreation "Green Fund' initiative. The Oakland County
Market was awarded $14,000 to upgrade the lighting system to high
efficiency T-5 lighting. The result will be brighter lights and lower
electricity costs for the market. While improvements are made to
the lighting system, new ceilings fans will be installed to help keep
things cool during the summer months.
10 B-5
Painting
Painting of the market has continued with intended completion
before the season begins. This has included the ceiling, windows,
beams, cinderblock, bathrooms and floor striping.
Windows
The market windows were glazed and painted. Old frosting was
removed from the windows and will be replaced with the new
frosted film. Once the film has been applied, please do not tape signs
or anything to the windows as this will damage the film.
Furnace
The furnaces were completely cleaned and serviced last fall.
Maintenance staff reported that the furnaces must be kept no lower
!' n 58 degrees to prevent condensation from building up and
ing corrosion. If you have items that are sensitive to heat, please
keep this in mind.
Locks and door chains
The locks and chains on the vendor doors were serviced this winter.
If at any time they become broken or need service please inform the
market staff on duty.
Bars and chains
If you need bars and chains for hanging items, please inform the
market staff and all efforts will be made to have them up for you by
the next market day.
Operations Memos
Overall everybody has been very good about reporting unanticipated
absences. A handful of vendors do not let us know when they will
not be coming to the market after they have reserved a spot. This
not only deprives the market of revenue, but also prevents another
vendor from being here. To improve communication and ensure that
the market is full each day, the following policies grill be enforced:
Cancellation Policy
Vendors must call by noon the day prior to the market day they are
scheduled. This provides an opportunity to fill the space.
`No Show' Policy
^ 1st Offense —Courtesy Reminder. The vendor is given a copy of
.he "no show" policy and it is noted in the vendor's file.
0 2nd-4th Offense —The vendor must pay the daily rental rate for
the day missed before being allowed to return to the market.
0 5th Offense —The vendor will be charged $100 before being
allowed to return to the Mmarket.
Licensing
Please be sure that your licenses are up to date. You are required by
law to have the proper licenses to do business in the State of Michigan.
Please have copies of the correct licenses when you return to the
market so they may be included them in your file.
Vendors Signs
For 2013, vendors are required to have a sign measuring at least 8.5
inches by 11 inches that includes business name and location. The
sign allows customers to see where the products originate.
Food Sampling
On March 29, the Healthy Oakland Partnership will be conducting
a Food Safety/Cottage Food Law training session at the Waterford
Oaks Activity Center. Any vendors who would like to provide food
sampling at the market MUST attend this training.
Please go to DestinationOakland.com/countymarket to register.
Parking
All vendors are encouraged to set up their product displays in their
parking spots next to the building. On Saturdays, instead of parking
at the Road Commission for Oakland County lot, inside vendors
will be allowed to park in the alcove closest to the Executive Office
Building. This creates a better shopping atmosphere for our guests
and will encourage new customers who will see vendor displays in
front of the building.
Restrooms
Please help keep the bathrooms clean. If the restrooms need
attention please inform the market staff.
Smoking Policy
A friendly reminder that smoking is not allowed inside of the
building or underneath the canopy.
Vendor stall reservations
As the season approaches, let market staff know your return dates
and the number of stalls that you require. Unfortunately your past
schedule is not recorded, so please communicate your 2013 needs
to staff.
Some of you are accustomed to having a certain number of stalls
throughout the year. Though there is no way to guarantee that
request in the future, market staff will always try to accommodate
your needs. Many vendors Irish to participate in the Oakland
County Market and there is value in having a variety of offerings for
the public.
to advertise your business, Stay tuned for more
information on rates to participate,
0 Updated Rules &r Regulations
0 Updated Application and License Agreements
0 Program and Special Event Schedule
10 B-6
RED OAKS N,-JURE CENTER
Nature Center Programs
Date Program Name # Serviced Age of Group
11/14/2012
Wreath Decorating
20
adults
11/18/2012
Christmas Bird Count
20
adults
1/24/2013
Winter Nature Sprouts
25
3-6 yr. olds + parent
2/2/2013
Protecting Water Quality
2
adults
2/19/2013
Grant Public Forum
8
adults
2/20/2013
Live Animal Care Workshop
22
adults/volunteers
2/20/2013
Hypertufa Art
12
adults
2/23/2013
Tracks on Tees
27
families
3/1/2013
Fireside Fun
28
families
3/16/2013
Attracting Bluebirds
18
adults
Nature Center/Water Park OCParks Express Events
July 11, 2013
July 25, 2013
August 8, 2013
August 22, 2013
(2 buses each day)
FUTURE Nature Center Programs
Date Program Name
3/27/2013
Spring Floral Arranging
4/3/2013
Wild Weds. Night -Turtles
4/13/2013
Celebrate Earth Day
4/20/2013
Nature Journaling
5/1/2013
Wild Weds. Night -Pond Life
5/11/2013
Wildlife Moms
6/1/2013
Spring Nature Sprouts
6/5/2013
Wild Weds. Night -Insects
6/7/2013
Nature at Night
6/12/2013
Composting for Earth's Sake
Fall 2013
Scout Badge Day
Winter 2013
Birthday Parties
Nature Center Events
4/27/2013 Madison Heights 5K Run
4/28/2013 Volunteer Clean Up Day
10 C-1
v
LOU,
4t
Marketing and Communications Initiatives
Red Oaks Nature Center
Thefirst 90 days
From October 1, 2012 — March 1, 2013, the emphasis for Red Oaks Nature Center has
been on establishing standards for communication, signage and print materials, creating
messages that conveyed the addition of RONC to the Oakland County Parks system and
creating general awareness about the facility.
Some key initiatives included:
-Signing the complete park, including a marquee sign on 13 Mile Road plus developing an
exterior and interior signage plan
-Creating general awareness via an editorial by Executive Officer Dan Stencil in The Oakland
Press, news releases to the media, DestinationOakland.com, Facebook and Twitter content,
nature center information card, stories in the Community Connections Initiative, The Telegraph
and Newsbreak e-newsletters, and more
-Crafted an emarketing message and send to 11,087 existing e-subscribers including those on
kids & teen activities at parks, nature programs, scout badge days and Wint Nature Center lists
-Started an email database since no email listed existed and began collecting on site
-Began developing collateral for the site, such as an official logo, QR symbol and Red Oaks
County Park map featuring the nature center, golf course, waterpark, dog park and youth soccer
complex
-Added RONC to the outside websites maintained by Communications and Marketing staff such
as the Pure Michigan website www.michigan.org
-Ordered promotional items that highlight both nature centers
-Developed content for LED sign at Red Oaks Waterpark
-Incorporated RONC content into the 65 park info sign locations and 36 restroom poster holders
throughout the parks system
90 days and beyond
-Utilize pain advertising
— Nature Center ads are running in the Girl Scout publication Connect Magazine for 2013
spring/summer and fall/winter issues; 5,000 printed copies are distributed in Genesee,
Livingston, Macomb, Monroe, Oakland, St. Clair, Sanilac and Wayne counties.
-3 Ads are featured in Metro Parent Magazine for the months of January, February, November
and December. Circulation is 268,000 monthly readers plus 290,000 page views monthly.
--> Ad also featured in new Metro Parent Magazine Fun Guide, full color booklet -size publication
for purse/car; waterparks are featured as well
— Digital ad is running on OaklandCountyMoms.com for the months of February -May
— Print/digital ads were purchased in community recreation booklets with Hazel Park,
Independence Township, Orion Township, Oxford, RARA, Royal Oak and Southfield
— A trade of service was negotiated to include RONC and all other Red Oaks County Park
content in the Madison Heights Community Recreation booklet
— Nature Centers will be featured in The Oakland Press as a special section devoted to
Oakland County Parks that will be distributed on Sunday, May 26; circulation of 190,957 plus
250,000+ weekly online viewers. Also, printing 10,000 copies for distribution at OCP locations
10 C-5
Marketing and Communications Initiatives
Red Oaks Nature Center
Create additional ware'liess
— Staff attended University of Scouting event in January in Madison Heights; all -day scout
leader training sessions/outside groups could meet/market to leaders
— Oakland Schools has agreed to distribute the quarterly nature center flyer to science teachers
and communication coordinators in each school district via online PDF format
--3 300 NC brochures to Girl Scout International Night event at SPOAC in February
— 600 NC brochures to Great Start Collaborative — Oakland for Berkley Parent Conference
March 23 in Oak Park and April 27 in Lake Orion
— News releases, emarketing messages, Facebook posts, Twitter, event posting on
DestinationOakland.com
— Preparing a "pitch" for the Madison -Park News and The Daily Tribune to "meet the naturalist
and discover the renovated nature center"
-> Red Oaks Nature Center content will be added to parks general brochure at the next
reprinting
Develop Media Management catalog
— Photographer has been taking photos/video at programs, trails, events, etc
Continue capturing RONC e mai€s for ernarketing data base
— To date, 136 emails have been given to RONC staff
-RONC renovation contribUtiOns
Graphic Designers Melissa Wagner and Lori Taylor contributed design, illustration and
interior design talent to the remodeling phase. Lori Taylor helped to refurbish an existing touch
table with new nature illustrations.
Taylor worked with Kathleen Daugherty to create new interpretive displays for existing
display cabinets. Taylor also painted a faux campfire to use with the new tent and coordinated
the addition of a natural log table and chairs for children.
Wagner created a new floor plan utilizing many of the same elements already in the
building to make better use of those elements and create better traffic flow. She also created the
new nature center logo, and designed a banner to hang in the loft area of the building, using the
new tagline of `Urban Wild'. Both designers assisted in the placement of everything from
taxidermy mounts to turtle homes for the final setup of the new floor plan.
Developing new trail map
— CM staff will work with trail planner to create a new trail map for the nature center grounds;
currently using a revision of the map inherited from Madison Heights
10 C-6
EXECUTIVE OFFICER'S REPORT
for04/10/13
ITEM # 10 D
1. Upcoming Events and Programs: Attached for your information is a list of upcoming events
and programs scheduled by the Recreation Programs and Services Staff.
2. Communications & Marketing: Listed below is an update from Desiree Stanfield, Supervisor of
Communications and Marketing:
•Submitted award nominations for NaCo and NRPA for the OC Express and the Red Oaks
County Park complex
•Wrote Past President's Column for Executive Officer for MRPA Newsletter
•Provided images to MRPA of young professionals at work and to NRPA for grant projects at
Groveland Oaks and Independence Oaks
•Created artwork/facilitated ordering for 20,000 beer can wraps; signage in place from last
season
•Confirmed Nashville in the Neighborhood concert dates: June 8 at Independence Oaks in
conjunction with an event for veterans with disabilities and July 10 during the Oakland County
Fair in conjunction with 99.5 FM Radio Young Country.
•Created PowerPoint for Executive Officer to meet with newly -elected CVT officials
•Developed concept for macro -type photographs for interior of The County Market
•Produced spring e-newsletter for CVT's that will be emailed the first part of April
•Started process to replace the general awareness banners on Telegraph Road
•Contacted National Public Radio to provide information on Paradise Peninsula Playscape for a
story the program is doing on inclusive playgrounds
•Contacted two targeted media (Madison -Park News and The Daily Tribune) to do a story on the
Red Oaks Nature Center renovation and "meet the staff'
•Provided dog park photos to Wade Trim
•Prepared ad promo/new display promo for Metro Parent Magazine's Camp Expo at the Michigan
Science Center featuring BMX
•Prepared ads for waterparks and nature centers and online directory listings for new Metro
Parent Magazine Fun Guide publication; replaces "Going Places"
•Established distribution link network through Oakland Schools System for Nature Center
Schedules
•Determined/researched and possibility of housing Michigan Hail of Fame golf collection at Lyon
Oaks
•Produced market vendor newsletter for effective communication with vendors
•Created BMX ad for cooperative recreation booklet for Independence Township
•Researching bandanas to identify working dogs at Springfield Oaks Golf Course
1OD-1
EXECUTIVE OFFICER'S REPORT
for04/10/13
ITEM # 10 D
•Provided full -page article and photographs for Area 1 B newsletter sent through County Senior
Advisory Board
3. Red Oaks Nature Center on WDIV Channel 4: Paula Tutman of WDIV Channel 4 News did a
story on the Red Oaks Nature Center on Friday, March 29, 2013, with Oakland County Parks
Naturalist Lauren Azoury. The link to the story is listed below:
http://www.clickondetroit.com/news/Staycation-Stay_put-have-fun-save-cash/-
/1719418/19524578/-/102t5ra/-/index.html
4. National Volunteer Week: Oakland County parks will be participating in National Volunteer
week again with the Southeast Michigan Volunteer network. Attached is a final copy of the free
reciprocal admission flyer for National Volunteer Week.
5. Ellis Privy Dig: OCPRC staff is exploring an opportunity to partner with the Oakland County
Historical Committee, Waterford Schools History Center, SCAMP and the Oakland Parks
Foundation volunteers to conduct an Archeological Dig at the site of the old Ellis Farmhouse on
Dixie Highway. The dig will generate awareness of the 2013 SCAMP Designer Showcase that
will be held at the restored Ellis Farmhouse which in turn will provide funding for special needs
kids from across Oakland County to attend outdoor recreation camps at Independence Oaks
County Park. The dig will also provide artifacts that will be part of interpretive exhibits at the Ellis
Barn.
6. Catalpa Oaks Arbitration Update: Arbitration Consultants have been selected by both parties
and the attorneys are drafting the initial brief which is anticipated to be submitted in April 2013.
7. 2013 Aerial Deer Survey Results: Attached for your review is a report from Natural Resources
Planner Brittany Bird on the 2013 Aerial Deer Survey Results. This survey was completed for all
OCPR properties on 02/09/13 with OCPR staff and McMahon Helicopter.
8. Oakland County Market Cinco de Mayo Event: Due to time constraints, the applicant for the
liquor license for the Cinco de Mayo event at the Oakland County Market on August 2, 2013, will
be La Familia, not the Oakland Parks Foundation. La Familia is familiar with the process and
procedures for acquiring the special license and has done so at other events. The Parks
Foundation will still benefit from the ticket sales for this event (as will OCPRC) and the event
organization and management remain unchanged. The sale of alcohol for this special event was
approved by the Commission at its March 6`h meeting.
9. Koenig Gravel Pit Acquisition: Planning staff have put together a concept for the future
acquisition of the Koenig Gravel Pit by the Michigan Department of Natural Resources and lease
to Oakland County Parks for the purpose of creating a multi -use adventure destination park. Our
proposal includes ORV challenges course elements, hiking/biking, equestrian trails, an
underwater SCUBA dive range, a water sports special event area, and natural area
preservation. Staff is currently working with the property owner, MSU recreation and tourism
professors, the State Parks, and local officials to prepare for a public hearing and eventual grant
application. Staff is also working on a comprehensive plan to test the viability of multi -use park
during the grant application period in order to fully evaluate the sustainability of such a venture
prior to the property acquisition (which is anticipated in 2015 if the Michigan Natural Resources
Trust Fund (MNRTF) grant is awarded to the State).
10. Land Acquisition Update: Two parcels have been brought to our attention and are being
evaluated by staff as potential future acquisitions. One is a 10-acre parcel adjacent to Rose Oaks
County Park and the second is a 12-acre inholding parcel of Highland Oaks. Both are located
within Oakland County's Green Infrastructure Vision and are connected with the wetlands and
other natural resources currently protected by Rose Oaks and Highland Oaks.
10D-2
EXECUTIVE OFFICER'S REPORT
for04/10/13
ITEM # 10 D
11. Lyon Oaks Mitigation: Natural Resources Planner Brittany Bird has advised that we received a
letter from the MDEQ stating that the Lyon Oaks mitigation site has met performance
standards. This letter serves as notice that the MDEQ file for the project has been closed. All
contracted monitoring of the site under the initial MDEQ 5-year monitoring period has been
completed. We plan to burn the site in Fall 2013 as part of our continued in-house maintenance
of the bank — outstanding ecological management issues include treatment of reed canary grass
and control of encroaching woody plants. We have also asked RCOC to retain groundwater
monitoring wells for future use option provided this practice meets RCOC standards for their
banking sites.
12. Forgotten Harvest: After careful analysis of the 2009-2012 Springfield Oaks Community Service
Garden operations, it has been mutually determined that OCPRC's relationship with Forgotten
Harvest will be suspended for the 2013 season. It's important to note that the 2012 partnership
with Forgotten Harvest was very successful in producing the largest production yield to date at
the garden and securing expert planning and planting services for OCPRC. It is anticipated that
OCPRC will have the opportunity to partner with Forgotten Harvest again in the future on a
variety of initiatives, such as utilization of greenhouse space, horticultural programming or
volunteer experiences.
The Springfield Oaks Community Service Garden will remain in operation, utilizing less acreage
and a smaller variety of crops due to OCPRC's partnership with the Oakland County Department
of Community Corrections WWAM program. A copy of the letter from Forgotten Harvest is
included with this report.
13. Aquatic Safety Award: We received a letter from Ellis & Associates, International Aquatic
Safety and Risk Management Consultants, that Oakland County Parks and Recreation's
Lifeguard Staff has been awarded the prestigious 2012 Gold International Aquatic Safety Award.
Congratulations to all the members of the team for receiving this great honor. A copy of the letter
has been included with this report.
14. MRPA Community Service Awards: Included with this report is a copy of the program from the
2013 Community Service Awards ceremony. Three Community Service Awards were presented
on behalf of Oakland County Parks and Recreation. The first was Madison Heights/Red Oaks
Nature Center Volunteers, the second was Eagle Scout Evan Reich and the third was
Steve Stroud from The Birdfeeder in Clarkston. We will have these award recipients present at a
future OCPR Commission meeting.
15.2013 Fire & Ice: Attached please find a letter from Oakland County Executive
L. Brooks Patterson regarding the 2013 Fire and Ice Fest held in downtown Rochester. As
Mr. Patterson states in his letter — due to the hard work of all those involved, the Fire and Ice Fest
has been elevated to one of the premier winter festivals in the state.
10D-3
Upcoming Events — April, 2013
Adaptive Recreation
April 3
Junior Disabled Sports Team — Southfield
April 10
Junior Disabled Sports Team — Southfield
April 17
Junior Disabled Sports Team — Southfield
April 24
Junior Disabled Sports Team — Southfield
None scheduled for March
None scheduled for March
None scheduled for April
Field Sports — Lyon Oaks
Field Sports — Catalpa Oaks
OC Parks Express
Campl4round Recreation
April 13 Count Your Steps Program — Addison Oaks
Campgrounds closed until May
Special Events, Dogs, and Health & Wellness
March 5
How to Cure that Slice before Spring! — Red Oaks Golf Course
March 7
How to Cure that Slice before Spring! — White Lake Oaks
March 12
Grip, Alignment and Posture — Red Oaks Golf Course
March 14
Grip, Alignment and Posture — White Oaks Golf Course
March 29
Marshmallow Drop — Catalpa Oaks Park
Golf Programs
April 13
Putting Clinic — Red Oaks Golf Course
April 14
Putting Clinic — Glen Oaks Golf Course
April 14
Putting Clinic — Lyon Oaks Golf Course
April 20
Putting Clinic — White Lake Oaks Golf Course
Nature/Interpretive Programs
April 3 Public Interpretive Program: Wild Wednesday Nights; Turtle Talk — Red Oaks
Nature Center
April 6 Brownies Badge Day; Hiker — Wint Nature Center
10D-4
April 11 Outreach: Cub Scouts — Univ. Hills/Starlab
April 11 Outreach: Display at Clinton River Watershed Council Annual Meeting
April 11 Lake Orion; CERC — Wint Nature Center
April 12 Outreach: Starlab — Lake St. Clair Metropark
April 13 Servant Church — Wint Nature Center
April 13 Public Interpretive Program: Spring Star Party
April 13 Celebrate Earth Day — Red Oaks Nature Center
April 15 Outreach: Conservation Stewards Presentation (partner with MSU) — EOB
April 18 Clarkston Co-op — Wint Nature Center
April 18 Outreach: Brownie Troop — Musson Elementary
April 19 Outreach: Starlab — Independence Elementary
April 20 Conservation Steward Program (CSP) Aquatic Study — Wint Nature Center
April 20 Outreach: Blair Memorial Library
April 20 Oakland Owlets Nature Journaling w/ Oakland Audubon Society — Red Oaks
Nature Center
April 23 Everest Academy — Wint Nature Center
April 24 North Sashabaw Elementary— Wint Nature Center
April 25 St. Trinity Pre-school — Wint Nature Center
April 26 Harrington Elementary — Wint Nature Center
April 27 Public Interpretive Program: Be Out There
April 27 Natural Resources Education Program: Coyote Education w/WSU partnering —
Lyon Oaks Dog Park
Volunteer Opportunities
April 9 Orientation — Waterford Oaks
April 17 Training; Grassland Birds — Wint Nature Center
April 18 Beautification Day — Red Oaks Nature Center
April 28 Volunteer Clean-up Day - Red Oaks Nature Center
Mobile Recreation
April 3
Bus: Waterford Twp. Parks & Recreation to Meadowbrook Theater
April 10
Bus: Independence Twp. Senior Center to Detroit for historic church tour
April 11
Bus: OC Children's Village to Mission Tabernacle Baptist Church
April 12
Climbing Tower: To Stony Creek High School for North Hill Spring Carnival
April 13
Bus (2): Lake Orion Dragons to Greek Town Casino
April 18
Bus: Older Person Commission to Oxford Inn & Baldwin Theater in Royal Oak
April 19
Retro Games: To Southfield Parks & Recreation
April 20, 21
Climbing Tower: To Detroit Zoo for Green Fest
April 20
Bus (2): Elyse Kolender to Ford Field for private birthday party
April 24
Bus: Oxford Twp. Parks & Recreation to Detroit Zoo
April 24
Independence Twp. Senior Center to Tipping Point Theater
April 26
Bus: Waterford Twp. Parks & Recreation to Detroit Symphony Orchestra
April 27, 28
Climbing Tower: Michigan Green Team to Rochester for Earth Day
April 28
Stage: March of Dimes fundraising event at Oakland University
April 30
Bus (2): Oakland Family Services to Detroit Zoo
10D-5
Natural Resource Management
Month Seven parks are slated for prescribed burns before the end of the month:
■ Addison Oaks
■ Groveland Oaks
■ Independence Oaks
■ Orion Oaks
■ Springfield Oaks
■ Waterford Oaks
■ White Lake Oaks
National Volunteer Week —Aril 20-28. 2013
Reci)rocal Free Admission Proerani for Volunteers
Ann Arbor Hands -On tNfuseum
Hours: Mon 10am-5pm.; Tue 9am-5pm; Wed loam-5pm; Thins IOaur8pm; Fri 10am-5pm; Sat
220 E. Ann St.
IOam-5pm; Sun Noon -Spin
Ann Arbor, MI48104
Admission: $10 Adults and Children; $5 after 5pm Thursdays only; free for children 0-23 months
734-995-5439
Note: Free admission for one volunteer with volunteer ID or letter from home organization.
N }Y�b'.aah(lnl.0 aTv
Belle Isle Nature Zoo
Hours: Wed - Sun I Oam — 5pm
Belle Isle
Admission: Free
Detroit, MI
Parking: Free
313-852-4056
Note: Featuring an indoor trail with Michigan reptiles, amphibians, fish and an outdoor Deer
vww.denf,nZoo.ora
Encounter habitat.
Birmingham Historical Museum and Park
Hours: Wed - Sat, 1- 4 p.m.
556 W. Maple Road
Admission: $5 Adults; $3 Seniors and Students; Free for Children Under 5
Birmingham, M1 48009
Site Includes: Naturally landscaped four acre park; the 1822 National Register -listed John West
248-530-1928
Hunter House with period furnishings; and the Allen House with changing exhibits.
wwo .bham�0\.or /Museum
Current exhibits: Conversation Pieces, an interactive exhibit revealing the surprising and
Two hours of free parking available across the street at the
personal histories behind objects of Birmingham's past; and The Toy & Curiosity Shoppe, with
Chester Parking Garage.
toys from the 1920s and 1930s and an opportunity to play some old-fashioned games.
Admission is free during National Volunteer Week 2013 for any individual volunteer from
participating institutions with a letter from your organization or current/valid volunteer ID.
Charles H. Wright Museum of African American History
Hours: Tue - Sat 9am-5pm, Sun 1-5pm. Closed Monday
315 E. Warren
Admission: Adults (13 - 61) $8, Adults (62+) $5, Youth (3 -12) $5, members and children under
Detroit, MI 48201
3 are admitted free.
313-494-5800
Note: Free general admission with volunteer ID or letter fi-om home organization. Guests of
www.thewrieht.ory
volunteer pay general admission. Excludes special events.
City of Ann Arbor
Regular operating hours: All Ann Arbor parks are open dawn to dusk
Natural Area Preservation
Regular admission rate: All Ann Arbor parks are free
734-794-6627
Regular parking fee: Parking at any park with a lot is free
-1� )) a2«i,v.greinap
Meet us at Argo Canoe Livery located at 1055 Longshore Drive (734-794-6241) in Ann Arbor
for a guided nature paddle on April 23, 24 or 25 at 10:00am. Free boat rental only for volunteers
with ID or letter fiom parent organization.
Crocker House Museum and Macomb County Historical Society
Hours: Tue, Wed, Thurs 10am-4pm, first Sunday of month, 1-4pm.
15 Union Street
Admission: $3 adult, $1 child
Mount Clemens, MI 48043
Note: Free admission for one volunteer plus one guest. Must present volunteer ID or letter from
586-465-2488
your organization.
www.crockerhousemuseom.com
Detroit Historical Museum
Hours: Tue-Fri, 9:30am-4pm; Sat— Sun loam-5pm
5401 Woodward Avenue
Admission: Free
Detroit, MI 48202
Note: Free parking in adjacent museum lot, ifavailable, for one volunteer with proof of volunteer
313-833-1805
status (ID badge or letter from your organization.)
\V t4'\t� . den'OI Yb 15TU1'1 ea I. oru
The Detroit Institute of Arts
Hours: Closed Mon, Tue-Thurs 9am-4pm; Fri 10am lOpm; Sat - Sun I0arn-5pm
5200 Woodward Ave.
Admission: $8 Adult, $6 Senior, $4 Youth (6-17), $5 College Students (with valid school ID),
Detroit, M148202
Free Children 5 and underand Members. Residents of Wayne, Oakland and Macomb Counties
313-833-7900
flee. Parking $5 in cultural center lot on John R directly behind museum.
www.dia.ory
Note: Free admission is good for one volunteer and one guest. Must present volunteer ID or letter
from your organization. Please check in at Farnsworth Information Desk. Excludes ticketed
special exhibitions. Now on display: Shirin Neshat; Motor City Muse: Detroit Photographs, Then
and Now; Van Gogh's Bedroom at Arles from Musee d'Orsay on view with Postman Roulin,
The Dieeers and SelfPornait.
Detroit Zoo
Hour's: Daily 9am-5pm
Woodward and 10 Mile Rd.
Admission: $14 adults (ages 15-61); $12 seniors 62+; $12 Active Military w/fD, $9 children
Royal Oak, MI
(ages 2-14); fi-ee under2,
248-541-5717
Parking: $5 car/van; $10 bus
ww,w.detroitzoo.m L
Note: Free Zoo admission is good for one volunteer with ID or letter. Wild Adventure 3-D/4-D
Theater and Wild Adventure Ride are an additional $5 perperson; Carousel $2 perpet-son.
DTE Energy River Rouge PoNver Plant
Date: Sat, April 27, 2013
1 Belanger Drive
Hours: 10am-Ipro (Tours at 10, 10:30, 11, 1 1:30am, 12 and 12:30pnr)
River Rouge, MI
Note: Free admission is good for one volunteer with volunteer photo ID (or letter), plus one
313-297-8205
guest. Children must be age 12 or older. Pre -registration is required. Call 313-297-8205. Each
Tour a working power plant and visit its award -winning wildlife habitat
scheduled tour limited to 10 people. Dress code is strictly enforced. Footwear must be sturdy,
that provides homes for birds, butterflies, fish and mammals in the middle
closed -toe, low heel shoes. The following are prohibited: NO sneakers, NO sandals, NO Croc-
of a highly industrial area. The site is certified as a wildlife habitat through
type shoes, NO sleeveless shirts, NO shorts, NO cameras.
the Wildlife Habitat Council.
Edsel and Eleanor Ford House
Hours: Tours Tue-Sat, I0am-4pm, Sun, 124pm. Admission: $12 adults, $11 seniors, $8 children
1 100 Lake Shore Road
age 6-12; See our website for a full list of exhibits, events and activities. Plenty of free parking
Grosse Pointe Shores, MI48236
available.
313-884-4222
Note: Free general admission is available to volunteers with ID during National Volunteer Week,
www.fordhouse.orr
April 20-28, 2013. Excludes `Behind the Scenes Tours" and special events. Tour times subject to
change. Please call ahead or go to our website to verity.
Offer valid Alird 20-28, 2013, ercepl inhere noted.
10 D-7
National Volunteer Week—APril20-28, 2013
Reciprocal Free Admission Program for Volunteers
The Henry Ford
Hours: Daily 9:30am-5pm
20900 Oakwood Blvd.
Museum Admission: $17 adults; $15 seniors (62+); $12.50 youth (5-12); free 4 and under
Dearborn, N1I48124
Village Tickets: S24 adults; $22 seniors (62+); $17.50 youth (5-12); fi-ee 4 and under (opens
313-982-6100
April 15")
www.ThellcnrvFord.or�,
IMAX Tickets: Traditional length or 3D Film $10 adults; $9 seniors (62+) $8.50 youth (5-12);
$8.50 child (2-4)*;
Feature length or IMAX 3D Film $13.75 adults; $12.75 seniors (62+); $9.75 youth (5-12); $9.75
child (2-4)*
*children under 2 years of age that do not require their own seat are tree of charge and do not
require a ticket.
Ford Rouge Tour: $15 adults; $14 seniors (62+); $I 1 youth; 2 and under free* (closed Sundays)
Note: Free admittance is good for one volunteer, with identification, during National Volunteer
Week. Excludes IMAX'rheatre and Ford Rouge Factory Tour,
Macomb Center for the Performing Arts and the Albert Lorenzo
Note: One free ticket to "Mutual of Omaha's Wild Kingdom" starring Peter Gros on Saturday,
Cultural Center
April 13, 2013 at 2pm or 7pm. Must pick up your ticket in person at the box office on April 13.
44575 Garfield Rd.
First -come, first -served. Box office hours are 12:30-2:30 and 5:30-7:30 pm. Volunteer ID or
Clinton Twp., MI 48314
letter from parent organization required. Regularly priced tickets are $25.
wrvrr.macombcenter.orn
The Cultural Center is hosting "The Gilded Age to the Great War: America at the Turn of the
586-286-2222
Century" ex1ribit through May 5, 2013. Open hours are Wed — Sat, 1 Oam-4pm and Sun 1-4pm.
www IOrenzocultunticentCr. COI
Visit www.lorenzocuhLira lcentecore for special programming information. Exhibit is free.
586-445-7348
Nleadow Brook Hall and Gardens
Hours: Mon - Fri 1:30pm tour; Sat & Sun 1 1:30am, 12:30, 1:30 and 2:30pm tours
Oakland University
Admission: $15 adults, $10 seniors (62+), $10 OU faculty and staff with OU ID, Free OU
480 South Adams Road
students with OU ID, Free children 12 & under
Rochester, MI 48309
Note: Free admission is good for one volunteer for valid tour times between April 20-28, 2013.
248-364-6200
Must show ID or volunteer letter.
www.meadowhrookhal I.ortr
Nlichigan Science Center
Hours: bred -Fri, gam-pn, Satl0anr6pm; Sun 12-6pm, closed Monday and Tuesday.
5020 Join R Street
Admission: $12.95 adults, $9.95 child (ages 2-12); IMAX, planetarium and "Body Human:
Detroit, MI48202
Anatomy in Motion" exhibit are an additional cost.
313-577-8400
Note: Free general admission for one volunteer with valid ID (or letter) plus one guest during
ww
National Volunteer Week.
Oakland County Parks and Recreation
Hours: Daily, dawn to dusk
2800 Watkins Lake Rd.
Admission: Daily vehicle entry permit $5 Oakland County residents; $10 regular rate. Annual
Waterford, MI48328
permit $30 Oakland County residents, $46 regular rate.
248-975-9717
Note: Free entry valid for Addison Oaks, Highland Oaks, Independence Oaks, Lyon Oaks, Orion
rvrvwv DestIna! ionOak]and.Coll]
Oaks Dog Park, Red Oaks Dog Park and Nature Center or Rose Oaks county parks. Must have at
least one volunteer from participating organization with valid ID or volunteer letter on
organization letterhead. ID or letter must be presented at park entry if applicable and placed on
vehicle dashboard.
Organization for Bat Conservation's "Bat Zone" at Cranbrook
Hours: Regular tours Sat 12:30 & 2:30pm, Sun 1:30 & 2:30pm
Institute of Science
Admission: $5 for tour in addition to $12.50 Cranbrook Institute of Science admission
39221 Woodward Ave.
Note: Special toms for Volunteer Week, April 24 at 12:30 and 2:30pm; open hours April 26 and
Bloomfield Hills, MI 48303
27 from 5-Spin. Free admission to the tours for one volunteer with volunteer ID or letter fi-om
248-645-3232
parent organization. Cranbrook Institute of Science admission of $12.50 is NOT included. Limit
_erw.lr tconservation.org
30 participants per tour, first -come, first -served. Free admission to the open hours for volunteer
and their family of 6 or less with volunteer ID or letter. Come directly to the "Bat Zone" located
behind the Cranbrook Institute of Science.
The Parade Company
Hours: By Reservation Only
9500 Mt. Elliott
Regular Admission Price: $12 adults; $8 children under 18
Detroit, MI 48211
Note: Good for one free tour admission for volunteer with ID or letter. Each additional guest
313-923-7400 ext 239
may accompany volunteer for $5/guest. Valid Wed, April 24 at 1 lam and Sat, April 27 at I lam.
\v\ w.'flief arade.ora
Tours last approx. 1 hour. You must call 313-923-8368 in advance for reservations. Free, secure
parking is available.
Offer valid April 20-28, 2013, eyeepl where holed.
10 D-8
Executive Officer's Report — April 2013
2012 Deer Management Summary
A total of eleven, volunteer -based, managed hunts took place at Addison (6) and Independence Oaks (5)
during the Michigan Department of Natural Resources 2012 shotgun and muzzleloader seasons. Sixteen
deer were harvested at Addison Oaks; 8 deer at Independence Oaks. The parks achieved 62% and 57% of
their harvest goals respectively. A total of 730lbs of venison valued at $3,000 was donated to the Pontiac
location of Gleaners Food Bank as part of the Michigan Sportsmen Against Hunger Program. This
represented a 2% increase in venison donation from 2011.
Open archery hunt activities occurred October 1- January 1 at Addison (east unit) Highland, Independence
(north unit), Orion, and Lyon Oaks. The majority of Harvest Summary cards received via voluntarily
submission by archers originated from Lyon Oaks. A total of 8 deer were taken in 2012, reflecting a 29%
decrease in average annual harvest (avg. = 11 deer, 2003-2011).
The 2013 Oakland County Parks Aerial Deer Survey was conducted on February 9, 2013 during 4-6" snow -
cover conditions at an average altitude of 400 feet and 25-35 knots, over 7.7 hours of flight time. A total of
eight Oakland County parks were surveyed (see attached survey results). In addition, Washtenaw County
Parks, the University of Michigan, and the communities of Rochester, Springfield, and Waterford, partnered
with OCPR to have key parcels within their jurisdictions surveyed.
Aerial survey data was not collected in 2012 due to lack of appropriate snow cover conditions. Therefore, a
Chi-square Test of Goodness of Fit (d.f.= 1, Xz= 3.84, p< .05) was run to compare 2013 aerial survey results
with 2011 density data. Within archery and managed hunt parks, deer densities decreased significantly
since 2011 at Highland, Orion, and Rose Oaks. All three of these parks recorded densities below the State -
recommended limit of 15-20 deer/ acre. Densities remained statistically stable at Addison, Independence,
and Lyon Oaks. At each of these parks the total number of deer declined slightly since 2011. The deer
density at Independence approached the State -recommended limit at 22 deer/ sq. mi.; densities at Lyon
and Addison remained above this threshold at 35 and 36 deer/ sq. mi. respectively.
Within non -archery parks the number of deer at Waterford Oaks increased from 2 to 6, resulting in a
significant increase in deer density for the park. No deer were observed at Groveland Oaks during the 2013
survey; this represents a significant decrease in density for the park (18 deer observed, 32 deer/ sq. mi.,
2011).
While it should be noted that annual aerial surveys represent a snapshot in time, results of the comparison
between 2011 and 2013 aerial survey data for archery parks suggest that OCPR's long-term hunt
management practices are contributing to a stabilization in deer densities, and facilitating herd sizes near
or within State -recommended thresholds for healthy park ecosystems.
OCPR Wildlife Survey Summary Information Availability by Quarter
Deer Management Summary - 2nd Quarter (April)
Beaver Trapping Summary - 3rd Quarter (May)
Bluebird Nest Box Monitoring Program - 2nd Quarter (March)
Frog and Toad Surveys - 41h Quarter (September)
Butterfly Counts - 4th Quarter (September)
Grassland Nesting Bird Surveys - 4th Quarter (December)
Additional Questions May be Directed To:
Brittany Bird
Natural Resources Planner
birdb@oakgov.com
248/858-1726
10 D-9
Rim
Forgotten Harvest is an Equal Opportunity Employer
March 18, 2013
Michael J. Donnellon, Jr.
Becky Stepp
Oakland County Parks & Recreation
2800 Watkins Lake Road
Waterford, MI 48238
Dear Becky and Michael,
We have discussed that Forgotten Harvest has chosen to take advantage of an opportunity to launch a new
92 acre farrn this year in the Fenton area. Managing the Fenton farm and Springfield Oaks Community
Garden projects successfully will require simultaneous activities, such as planting and harvesting. Also, it
will challenge the availability of both of our staffs, volunteer base, equipment and supplies. These
challenges could jeopardize both projects and were a concern of ours when we met last month.
After careful consideration, we have determined that Forgotten Harvest must decline partnering again in
2013 on the Springfield Oaks Community Garden project. We are deeply appreciative for the opportunity
to have worked together in 2012.
Our partnership with Oakland County Parks & Recreation is very important to us. We want to continue our
relationship and would like to work together during the off season to identify new initiatives, such as
utilization of your greenhouse and other revenue generating ideas for OCPR and Forgotten Harvest.
Thank you for your support and the 49,000 pounds of fresh, healthy fruits and vegetables you helped
provide to our metro Detroit hungry. We look forward to working together in the near future.
r
Sandy Gabel
Director, Agency Relations & Agriculture
Forgotten Harvest
21800 Greenfield Road
Oak Park, MI 48237
248 967 1500 x 124
babel orpottenharvest.orq
www.forgottenharvest.org
10 D-10
March 1, 9-013
Matthew Pardy
Oakland County Parks and Recreation
2800 Watkins Lake Rd.
Waterford, MI 48328
®ear Matthew Pardy:
We are pleased to notify you that your lifeguard staff has been awarded our
firm's prestigious "Gold International Aquatic Safety Award" pursuant to
consistently "exceeding" our criteria for aquatic safety certification this year.
While we are sure that the swimmers who frequent your aquatic facilities
already recognize the professionalism exhibited by your lifeguard staff, it is
important to inform them that only those clients scoring in the top 30% of the
audit criteria received this award. Accordingly, they are consistently being
afforded with the highest degree of swimmer protection currently available
for the aquatic industry.
Please extend our profound congratulations to every member of your
aquatic safety staff for their commitment to "professional excellence" and
desire to "make a difference" for those who frequent your aquatic facilities.
Sincerely yours,
Jeff Ilis Associates, Inc.
Richard A. Carroll
Senior \/P/COO
[[[I, _
A d IAtl 500 Goldoorooss loop. boo, Florida. 34761
IUTIflNATIUNAI AQUATIC SAFETY & FIN MAIIHIMEUT WISUITANIS
10 D-11
WELCOME TO THE
• SERVICE • CO
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COMM U N ITYSERVICLAWARDS
Presented by the Michigan Recreation & Park Association
MARCH 20, 2013
Welcome and Introductions
Vic Chiasson, MRPA President
& Kae Eidson, MRPA Awards Committee Chair
Presentation of Margaret Whitehead Senior Awards
Colette MacDonald Nutton, MRPA Committee on Aging Chair
Presentation of Youth Sports Awards
Troy Stowell, MRPA Past Athletic Committee Chair
Presentation of MRPA Community Service Awards
Kae Eidson, MRPA Awards Committee Chair
& MRPA Awards Committee Members
Closing Remarks
Vic Chiasson, MRPA President
MRPf;Mic
and Park Hssociation
THIS YEAR'S COMMUNITY SERVICE AWARDS ARE
GIVEN TO THE FOLLOWING GROUPS, ORGANIZATIONS
AND INDIVIDUALS FOR THEIR ONGOING AND
TIRELESS COMMITMENT TO PARKS AND RECREATION
PROGRAMS AND SERVICES IN THEIR COMMUNITIES.
Jacqueline Warner
Dearborn Heights Parks and Recreation
MARGARET WHITEHEAD SENIOR
OF THE YEAR FOR SERVICE
Jeanne Armstrong
Saginaw Count/ Parks and Recreation
YOUTH•. -TS COACH OF THE YEAR
Mike & Carol Aurilia
Novi Parks, Recreation & Cultural Services
Chad lathwell
Oak Park Recreation
Gary Williams
Detroit Recreation
COMMUNITY SERVICE AWARDS
Huntington Woods Teen Council
Huntington Woods Parks and Recreation
City of Grosse Pointe
Beautification Committee
City of Grosse Pointe
Gym America Gymnastics
Saline Parks and Recreation
Mr. Eugene Jetts, President Jet's America, Inc.
Warren Parks and Recreation
NorthPointe Foot & Ankle
Berkley Parks and Recreation
Redford Jaycees
Redford Leisure Services
YOUTH- • - - OF THE YEAR Madison Heights/Red Oaks Nature Center
Joe Bondi 4 Volunteers
Clinton Township Parks and Recreation Oakland County Parks and Recreation
Theresa McClure
Novi Parks, Recreation & Cultural Services
Jim Jennings
East Lansing Parks, Recreation & Arts
Evan Reich
Oakland County Parks and Recreation
10 D-13
t
Steve Stroud
Oakland County Parks and Recreation
Charles Lane Group
City of Pontiac
Maria Moyet (Delgado) Bermudez
City of Pontiac
Bruce Brown, Port Huron City Manager
Port Huron Recreation Department
Jackson National Life Insurance Company
Lansing Parks and Recreation
Alfreda Schmidt
Lansing Parks and Recreation
Waterloo Horsemen's Association
Michigan DNR
Sandi Sigworth - All -of -us Express
Children's Theatre
East Lansing Parks, Recreation and Arts
Fort Wilkins Natural History Association
Michigan DNR
Friends of Maybury State Park
Michigan DNR
Friends of the Fort Gratiot Light
St. Clair County Parks and Recreation
Lowe's Heroes
Kentwood Parks and Recreation
Michigan Trail Riders Association
Michigan DNR
Christian Financial Credit Union
Sterling Heights Parks and Recreation
Brandon Community Park Club
Brandon Township Parks and Recreation
Grand River Greenway
Celebration Committee
Ottawa County Parks and Recreation
Andria Auker-Tykocki
Grand Blanc Parks and Recreation
SERVICE
c�o�=`� `o��
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COMM UNITYSERVICEAWARDS
10 D-14
SERVICE
0coy'
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COMM UNITYSERVICEAWARDS
MRPA AWARD COMMITTEE
Kae Eidson, CPRP
Awards Committee Chair
Grand Blanc Parks and Recreation
Sal DiCaro, CPRP
Macomb Township Parks and Recreation
Darrin Duistermars
Holland Township Parks and Recreation
Terry Fields
Oakland County Parks and Recreation
Portia Fields -Anderson, CPRP, CTRS
City of Pontiac
Brett Kaschinske, CPRP
Lansing Parks and Recreation
Kyle Langlois, CPRP
Sterling Heights Parks and Recreation
Carla Scruggs
Saline Parks and Recreation
Roy Vultaggio
Retired
Linda Walter, CPRP
Clinton Township Parks and Recreation
Wendy Wilmers-Longpre
City of East Lansing Parks, Recreation & Arts
A special thank you to the entire staff at the Hannah Community Center
for hosting the Community Service Awards!
MRP(iMiction
and nark fsssoclation
wtivw.mrpaonIine.org
PROVING PARKS AND RECREATION
M A T T E R
Photos courtesy of Huron -Clinton Metroporks, Lansing Parks and Recreation and Oakland County Parks.
COAKLL. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
COUNTY M ICH IGAN
March 11, 2013
Dan Stencil
Oakland County
Parks & Recreation
Dear Dan:
Oakland Countv's sixth annual Fire & ice Fest was a glorious success and it
wouldn't Have been the event it was without your help. More than 70,000
people — the most we've ever had — enjoyed a host of family -friendly activities.
On behalf of David VanderVeen. the director of Central Services and the
coordinator of the event, and Downtown Rochester, thank you for helping make
Fire & Ice the best we've ever had.
Downtown Rochester merchants, and the Rochester Downtown Development
Authority, which cc -sponsored the event with Oakland County Parks and the City
of Rochester, were thrilled with the outcome. Our attendance estimates have
elevated Fire & Ice to one of the premier winter festivals in the state.
Through the generosity of our sponsors and the hard work of the organizing
committee, we offered a winter experience unlike any in Michigan — and our
guests were able to enjoy it all for free. No one else does that and that is due in
large part to the tireless efforts of the committee members.
Since our first Fire & Ice Fest, i have challenged David and his team to make
each year's festival better than the year before. I can't wait to see the 2014
version. Sep you next year.
i Eiia:,i�a �; 6rt.
Sincerely,
L. Brooks Patterson
Oakland County Executive
EXECUTIVE OFFICE BUILDING 41 WEST • 2100 PONTIAC LAKE RD DEPT 409 • WATERFORD MI 48328-0409 • (248) 858-0484 • FAX (248) 452-9215
10 D-16
REVISED-04/09/13
Oakland County Parks and 1 ceation Commission Meeting
Parks & Recreation Administration Offices
2800 Watkins Lake Road, Waterford, MI 48328
April 10, 2013
9:00 AM
Agenda
Action Required Presenter/Phone #
1. Call Meeting to Order ------ G. Fisher/248.514.9814
2. Roll Call ------
14
3. Pledge of Allegiance ------ "
4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944
5. Approval of Minutes: Regular Meeting of 03/06/13 Approval K. Kohn 248.858.4606
6. Public Comments: G. Fisher
7. PRESENTATIONS: 2012 Brooksie Way Race Partner Recognition Receive D. VanderVeen 248.858.0516
8. CONSENT AGENDA
A. Internal Service & Department Funds Journal Entry Register for Month Ending
02/28/13 (FM 05, FY 13); Payment Register for Month Ending
02/28/13 (FM 05, FY 13) Approval J. Phelps 248.858.5319/1). Stencil
B. Monthly Financial Statements for Month Ending
02/28/13 (FM 05, FYI Approval J. Phelps/D. Stencil
C. Monthly Average Comparison Report Approval J. Phelps/D. Stencil
D. Contributions 1" Quarter Report Receive & File B. Stepp 248.858.4636/D. Stencil
9. REGULAR AGENDA:
A. Oakland County Market Regulations Approval S. Wells 248.858.4634/K. Pardy 248.858.4637
B. Highland Oaks and Rose Oaks Trail Construction Contract Approval M. Donnellon 248.858.4623/D. Stencil
C. Temporary Use Permit/Cinco de Mayo at the County Market 05/23/13 Approval (*) M. Prowse 248.858.4630/D. Stencil
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CAKLAND COUNTYPARKS
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
- ---- -- ---
APRIL 10, 2013 NEW ITEM AGENDA ITEM NO. 9 I
INTERNAL SERVICES
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Jon Noyes, Supervisor- Planning
Submitted: April 9, 2013
Subject: Approval of Independence Oaks Residential Lease Agreement
INTRODUCTION AND HISTORY
In April 2009, the Oakland County Parks and Recreation Commission approved the Residential Property Lease
Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties
located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall
oversee the implementation and interpretation of this policy.
Independence Oaks, a 1,270-acre park, has multiple residential lease property on site with the recent addition
of the Arnold property. The estate house was built in 1941 and was expanded in 1987 to include an in-law
cite above the garage. Former Property Management Mike Hughson determined a market value for the rental
of the Estate House, including the attached apartment (currently leased), and adjacent guest house.
Staff is interested in a short-term lease of a portion of the estate house to Dr. Kathleen Akin to facilitate the
donation of her house as the 2013 SCAMP Designer Showcase. The attached lease agreement has been
prepared and reviewed by Oakland County Corporation Counsel.
This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its
business practices and enable staff to operate more efficiently.
ATTACHMENTS
- Residential Lease — Dr. Akin — Independence Oaks
- Resolution for Residential Lease — Dr. Akin — Independence Oaks
STAFF RECOMMENDATION
The staff recommends adopting the attached resolution in support of the lease agreement, which will be
forwarded to the Oakland County Board of Commissioners for approval.
MOTION
Move to adopt the resolution approving the Residential Lease with Dr. Kathleen Akin for the
.-,dependence Oaks Residential Property located at 10275 Sashabaw Road, Clarkston Michigan,
3348 for a 10-week term effective May 25, 2013.
7m
RESOLUTION
RESIDENTIAL LEASE — AKIN — INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks County
Park; and
WHEREAS, a 1313-square foot portion of the Estate House, identified as 10275
Sashabaw Road, Clarkston Michigan, 48348, is located on the grounds of
Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 10275 Sashabaw Road, Clarkston
Michigan, 48348 to Dr. Kathleen Akin for a period commencing May 25, 2013 through
August 3, 2013; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Dr. Kathleen Akin will pay rent as follows:
May 25, 2013 — May 31, 2013 $187.50 (pro -rated)
June 1, 2013 — June 30, 2013 $750.00 per month
July 1, 2013 — July 31, 2013 $750.00 per month
August 1, 2013 — August 3, 2013 $100.00 (pro -rated)
and pay all utility costs; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and authorize the attached Lease Agreement between the
County of Oakland and Dr. Kathleen Akin.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
Moved by
Supported by
Date:
RESIDENTIAL LEASE AGREEMENT
NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES
TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH
THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE
INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU
MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED
PERSON.
This Lease Agreement ("Lease") is entered into on May 25, 2013, between the County of
Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Dr. Kathleen Akin, 7486
Ingomar Lane, Clarkston MI 48348 ("Tenant") according to the terms and conditions set forth
below.
1. Premises. The Tenant leases from landlord the 1313-square foot portion of the Estate
House located at 10275 Sashabaw Road, Clarkston Michigan, 48348 ("Premises"),
which is further depicted in Exhibit A, along with any furnishings, fixtures, personal
property, and appurtenances furnished by Landlord for Tenant's use. Exhibit A, which
is attached to this Lease, is incorporated herein. This Lease does not include access to or
use of the remainder of the Estate House or garage located at 10275 Sashabaw Road.
2. Term. The term of this Lease shall be for ten (10) weeks, beginning on May 25, 2012
and ending on August 3, 2013. References in this Lease to the term of the Lease shall
include any renewal term(s). Tenant shall receive possession of the Premises upon
execution of the Lease.
3. Tenant Monetary Obligations.
3.1. Tenant shall pay Landlord the following rent on or before the first day of each
month during the term of this Lease:
May 25, 2013 —May 31, 2013 $187.50 (pro -rated)
June 1, 2013 —June 30, 2013 $750.00 per month
July 1, 2013 — July 31, 2013 $750.00 per month
August 1, 2013 — August 3, 2013 $100.00 (pro -rated)
3.2. The rent shall be paid by check or money order made payable to the Landlord and
sent to the following address: Oakland County Parks and Recreation, 2800
Watkins Lake Road, Waterford, Michigan 48328 or another address designated by
Landlord in writing.
3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease.
The first monthly installment shall be pro -rated for such month, if the Lease is
executed on another day than the first day of the month.
IO North Estate House Akin Lease.doc - North 04-09-2013
3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not
received by Landlord within five days of its due date. This increase shall be
considered additional rent and shall compensate Landlord for costs incurred
because of late payments. Landlord's right to collect this additional rent shall be
in addition to Landlord's right to take action under other provisions of this Lease
for Tenant's default in paying rent. The Tenant shall pay all additional rent to
Landlord promptly after the due date of the delinquent installment. All rent paid
after the due date and payments to cover checks that have been returned for
insufficient funds must be paid at the place designated for payment, by cashier's
check, certified check, or money order.
3.5. During the term of this Lease, the Tenant shall procure and maintain
comprehensive personal liability or tenant's form insurance coverage in the
minimum amount of One Hundred Thousand Dollars ($100,000.00). The Tenant
shall also provide the Landlord with a certificate of insurance coverage listing the
County of Oakland and its employees, officers, and elected and appointed
officials as additional insureds.
4. Use of Premises.
4.1. The Tenant shall use the Premises for private residential purposes only. No
persons other than the following listed person(s) shall occupy the Premises for
more than fourteen (14) days during the term of this Lease without the prior
written approval of the Landlord.
4.2. Tenant shall not do any of the following or allow another person to do any of the
following:
4.2.1 Create any excessive noise or public nuisance;
4.2.2 Do anything to the Premises or its surroundings that may be hazardous or
that will cause Landlord's insurance to be cancelled or premiums to
increase;
4.2.3 Deface or damage any part of the Premises;
4.2.4 Change the locks or install any additional locks or bolts without
Landlord's prior written consent;
4.2.5 Place a waterbed or other heavy article on the Premises without
Landlord's prior written consent;
4.2.6 Install any equipment or appliances that, in Landlord's opinion, would
cause an unsafe conditions on or around the Premises;
4.2.7 Accumulate refuse on or around the Premises that might pose a health
hazard to Tenant or to Tenant's neighbors;
4.2.8 Permit any flammable liquids or explosives to be kept on or around the
Premises; and
4.2.9 Bring any animals on the Premises without Landlord's prior written
consent.
2
IO North Estate House Akin Lease.doc - North 04-09-2013
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ageneies as maybe required and the pr-epar-a-1,1--of an Unusual Ineident
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.
Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to
violate federal, state, or local laws regarding the use of controlled substances or the use
of alcohol by minors in or around the Premises. When aware of a violation of this
section, Landlord will file a formal police report.
6. Condition of Premises.
6.1. Tenant acknowledges that no representations about the condition of the Premises
or promises to alter or to improve the Premises before or during the term of the
Lease have been made except as stated in the Lease.
6.2. Tenants shall return the Premises to the Landlord in the same condition as they
were upon commencement of this Lease, including cleanliness, normal wear and
tear excepted.
7. Maintenance Repairs and Damage to Premises.
7.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good
condition and shall allow no waste of the Premises or any utilities. Tenant shall
be liable for any damage to the Premises or to Landlord's other property that is
caused by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay,
on Landlord's demand, to replace any broken window glass on the Premises or
any lost or broken keys.
7.2. Landlord shall be responsible for snow removal and lawn services for the
Premises.
7.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall
notify Landlord when there is a need for repairs to the Premises.
7.4. Landlord shall install smoke -detection devices for the Premises along with
batteries to operate the devices. Tenant must regularly test the devices to ensure
that they are operational and if not notify Landlord immediately. Tenant must
never remove batteries from smoke -detection device, except when necessary to
replace the batteries.
8. Decorations and Alterations to Premises. Other than hanging decorations on the walls
with nails or other materials approved by landlord, Tenant shall not alter or decorate the
Premises without prior written consent from Landlord. Landlord's consent to a
particular decoration or alteration shall not be deemed consent to future decorations or
IO North Estate House Akin Lease.doc - North 04-09-2013
alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive
nails into the woodwork, or use any adhesive material on the walls without prior written
consent from Landlord.
9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises
or any portion thereof.
10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable
access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall
also allow insurance carriers and representatives, fire department inspectors, police, or
local health authorities to inspect the Premises to the extent permitted by law. Tenant
shall allow Landlord or Landlord's agents to show the Premises to prospective Tenants
at reasonable times during the sixty (60) days before the term of the Lease expires and to
prospective purchasers on reasonable notice to Tenant.
11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's
property from the Premises, Landlord may immediately enter and redecorate the
Premises without abatement of rent; and these acts shall not affect Tenant's obligations
under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for
the remainder of the term of the Lease shall immediately become due.
12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's
agents shall not be liable for any damage to property or loss of property that is caused by
theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to
protect Tenant's personal property against such loss or damage.
13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but
they can be restored to a tenantable condition within thirty (30) days, Landlord shall
repair the Premises with reasonable dispatch; however, Landlord's obligation to repair
the Premises shall be limited to the amount of insurance proceeds actually received by
Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are
untenantable. If a casualty damages the Premises to the extent that they cannot be
restored to a habitable condition within thirty (30) days, either Party may terminate this
Lease by giving the other party written notice within fifteen (15) days after the casualty.
Landlord shall not be liable for any reasonable delay or for providing housing for Tenant
during repairs.
14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and
services for the Premises and for establishing accounts, if they are not already
established for the term of this Lease including but not limited to the following:
(a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal,
including salting the driveway and any walks surrounding the Premises or on the
Premises; (f) telephones; (g) cable television; and (h) internet. All accounts for utilities
and services shall be in the name of the Tenant.
15. Termination of Lease.
15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written
notice to Landlord.
4
IO North Estate House Akin Lease.doc - North 04-09-2013
15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written
notice to Tenant.
15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises
to the Landlord in the condition they were in when they were delivered to Tenant,
except for normal wear and tear. Upon termination of this Lease, Tenant shall
also notify the Landlord of the move -out date, return all keys to the Premises to
Landlord, and transfer all utility and service accounts into the name of the County
of Oakland.
16. Default of Lease and Landlord's Remedies.
16.1 If Tenant defaults on any obligations under this Lease or misrepresents any
information in the application for this lease, landlord may, on written notice to
Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant
and any other occupants shall surrender the Premises to Landlord by the date
stated in the notice. If Landlord terminates the Lease, Landlord may recover
Landlord's expenses for enforcing Landlord's rights under the Lease and
applicable law, including court costs and attorney fees, from Tenant, as permitted
by statute; and rent for the rest of the term of the Lease shall immediately become
due. Tenant may not be liable for the total accelerated amount because of
Landlord's obligation to minimize damages, and either party may ask a court to
determine the actual amount owed, if any. If Tenant fails to pay rent or any other
sums when due to Landlord, Landlord serves a notice of default on Tenant as
required by law, and Tenant fails to remit the amounts due before the notice
period expires, the amount of court costs and attorney fees incurred by Landlord
in enforcing Landlord's remedies and allowed by statute shall be added to the
amount of the arrearage.
16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any
other person under Tenant's control unlawfully manufactures, delivers, possesses
with intent to deliver, or possesses a controlled substance as defined by Michigan
law anywhere on the Premises or surrounding the Premises. Pursuant to
Michigan law, if Tenant violates this provision Landlord may serve a written
demand for possession for termination of this Lease giving Tenant 24 hours'
notice of the Lease termination and demand for possession. Tenant acknowledges
that an order of eviction/writ of restitution may be issued by the court
immediately after the entry of a judgment for possession. Tenant's
initials:
17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises
after the term of this Lease expires without renewing this Lease or signing another Lease
for the Premises. Such tenancy shall be on a month -to -month basis and subject to the
provisions of this Lease except that the monthly rent shall increase by ten (10) percent
from the rent for the last month of the term of the Lease, and Landlord may increase rent
on thirty (30) days' notice to Tenant.
18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient
personally or by first class mail fully prepaid at the following locations:
5
IO North Estate House Akin Lease.doc - North 04-09-2013
Tenant: Dr. Kathleen Akin
7486 Ingomar Lane, Clarkston MI 48348
Landlord: Oakland County Department of
Facilities Management Property Management
One Public Works Drive, Bldg. 95W
Waterford, MI 48328
and
Oakland County Parks and Recreation
Executive Officer
2800 Watkins Lake Road, Bldg. 97W
Waterford, MI 48328
Unless otherwise required by law, the date of service shall be the date of hand delivery or
the mailing date.
19. Modifications. No modifications of this Lease shall be binding unless they are in writing
and signed by Landlord and Tenant.
20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and
Tenant. There are no verbal or written agreements that are not contained in this Lease
between the parties.
21. BindingEffect. ffect. This Lease shall bind and benefit the parties to the Lease and their heirs,
i personal representatives, successors, and permitted assigns.
22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any
extent, the rest of the Lease and the application of the provision to the persons or
circumstances other than those for which it is invalid, unlawful, or unenforceable are not
Y
affected.
23. Time of the Essence. Time shall be deemed to be of the essence in the performance of
this Lease.
24. Effective Date. This Lease is effective on the date stated in Section 2.
TENANT LANDLORD
Date Date
6
IO North Estate House Akin Lease.doc - North 04-09-2013
Suildine Sketches:
;ommenls:
Exhibit A
21'
54'
Estate Home
0'
18'
ac 9 22'
Bed
1s' lad; aae
EeA
21 Bath
8atht Uin�nc Bed
I
Family Room sitting Room Eam�tp
Room V:itrhen -t. c ��
51' lb'
12' J:2'
AREA CALCULATIONS SUMMARY
Code
Description
Net Sim
Net Totals
GLAl
First Floor
2092.0
First Floor
790.0
Second Floor
830.0
Second Floor
566.0
First Floor
72..0
1 4349.0
GAR
Garage
484.0
489.0
P(P
Porch
168.0
16.8.0
Net LIVABLE Area
i
I
I
(rounded)
4349
LIVING AREA BREAKDOWN
Breakdown Subtotals
First Floor
18.0 x
90.0
1620.0
2.0 x
18.0
36.0
9.0 x
le 0
162.0
7.0 x
39.0 I
273.0
0.5 x
13.0 x
3.1 I
19.9
9.0 x
22.0 I
198.0
0.5 x
19.0 x
4.0
36.0
18.9 x
13.0
246.2
16.0 x
19.0
288.0
0.5 x
4.0 x
0.9
l.9
Second Floor
0.5 x
18.0 x
4.0
36
9.0 x
22.0
198.0
15.0 x
18.8
282.E
0.5 x
4.0 x
0.8
1.-1
16.0 x
18.0
288.0
0.5 x
15.0 x
3.2
23.7
22.0 x
22.0
484.0
2.0 x
20.0
90.0
2.0 x
21.0
92.0
First Floor
72.0
6.0 x
12.0
20 Items
(rounded)
4349
7
IO North Estate House Akin Lease.doc - North 04-09-2013
;AKLAND
OUNTY PARKS
The OAKLAND COUNTY MARKET is owned by Oakland County and managed and
operated by the Oakland County Parks and Recreation Commission (OCPRC). The
Oakland County Market is a marketplace designated for the sale of Farmer's Market
items such as: farm produce, greenhouse products, and homemade handicraft type
products; and Flea Market items such as: bric-a-brac, antiques, glass, collectibles,
books, furniture, and other non-agricultural goods approved by the Market Manager.
The OCPRC will furnish the necessary area and utilities to operate the Oakland County
Market; such utilities consist of heat, lights, water, electricity, and ventilation.
1. The word "DEALER" is herein defined to be any person or persons who are
actually engaged in the business of selling Flea Market items/merchandise at the
Oakland County Market.
2. The word "FLEA MARKET ITEM OR MERCHANDISE" is herein defined as bric-
a-brac, antiques, glass, collectibles, books, furniture and other similar, non-
agricultural goods and items as approved by the Market Manager, in his or her
sole discretion.
3. The word "HANDICRAFT" is herein defined as a product/item wherein
considerable skill, time, and effort has been put forth to produce the finished
product/item such as toys, jewelry, wearing apparel, dried flowers, etc. and such
product/item is actually produced by the seller/handicrafter. Any type of
processed food item (baked goods, candy, etc.) is considered and classified
under the definition of "handicraft." Sellers of handicrafts shall be referred to
herein as a "HANDICRAFTERS."
4. "PRODUCE/PRODUCTS" are produce and products sold at the Farmer's Market
and must be home grown/vendor-produced farm -type. As rlefe mined h., fhe
Market ter, in his OF h e
net
this type or- nature magi net he allowed t-{7-be sold t the Farmer's -Market.
5. The word "PRODUCER" is herein defined to be any person or persons who are
actually engaged in the business of producing/growing the farm/greenhouse
products they sell at the Farmer's Market.
Oakland County Market Rules and Regulations 913-2
The Market Manager, or designated OCPRC employee, is responsible for all activities
at the Oakland County Market, including, but not limited to the following:
1. Setting days and hours of operation for the Oakland County Market;
2. Allocating, assigning, and licensing stall space to Producers/
Handicrafters/Dealers;
3. Collecting license agreements and license fees from all Producers/
Handicrafters/Dealers;
4. Inspecting stalls after the close of the Oakland County Market to ensure that
Producers/Handicrafters/Dealers have left area in a neat, clean, and orderly
condition;
5. Directing the arrangement and parking of all vehicles at or around the Oakland
County Market;
6. Maintaining order in and around the Oakland County Market;
7. Determining which Prod u cers/Ha nd icrafters/Dealers should be denied the
privilege of selling at the Oakland County Market, because of violation of the
Oakland County Market Regulations;
8. Informing Prod ucers/Handicrafters/Dealers of any violations of the Oakland
County Market Regulations; and
9. Performing all related duties to maintain and operate an efficient Oakland County
Market in the best interests of the County, Producers/ Handicrafters/Dealers, and
the general public.
10. The Market Manager, in his or her sole discretion, shall
determine whether Produce/Products sold at the Oakland County
Market meet the definition contained in these Regulations,
Oakland County Market days and hours of operation shall conform to the printed
Oakland County Market schedules established by OCPR staff and approved
by the OCPR Commission, Opening and closing hours may be changed by the
Oakland County Market Rules and Regulations 913-3
OCPRC or the Market Manager, in its sole discretion. Special market days may be held
to accommodate shoppers for holidays or as other conditions may warrant, as
determined by the OCPRC.
Prod u cers/Ha nd icrafters/Dealers wishing to advertise shall do so at their own expense.
Prior to advertising, the OCPRC Executive Officer must approve any advertisement
using the Oakland County Market name, logo and/or address. The Oakland County
Market address cannot be used by Prod ucers/Handicrafters/Dealers as a registered
business address or as a return address on any material.
1. No smoking is allowed in the Oakland County Market or under the Oakland
County Market Pavilion.
2. No person shall be allowed to use anything of a nature that could be considered
injurious to one's health or the environment in or around the Oakland County
Market.
3. No person shall beg, loiter, solicit, sell, or attempt to sell, display, or demonstrate
any goods, merchandise, real estate, or animals, or place any poster,
advertisement or billboard on or around the Oakland County Market premises
without the prior written approval of the OCPRC or unless the person has a
written agreement with OCPRC.
4. The use of radios and television sets are not permitted at Oakland County Market
without the prior written permission of and at the direction of the Market Manager.
5. Attempts to establish abnormal or artificial prices by unfair or irregular means
shall be prohibited.
6. Pets or live animals are prohibited in the enclosed building of the Oakland
County Market and under the Oakland County Market pavilion, with the exception
of service animals.
7. The consumption and sale of alcohol is not permitted at the Oakland County
Market, except that the OCPRC may, in its sole discretion, authorize the
consumption or sale of alcoholic beverages for special events, programs, or
facility rentals, in conformance with state or local law, regulations, rules or
ordinances.
Oakland County Market Rules and Regulations 913-4
8. Written or verbal complaints brought to the attention of the Market Manager by
Producer's/Handicrafter's/Dealers' customers, after the
Producer/Handicrafter/Dealer cannot come to a satisfactory resolution with a
customer; will be settled by the Market Manager and/or OCPRC.
9. Prod ucers/Handicrafters/Dealers shall not make any modifications,
improvements, or alternations to the Oakland County Market or the stall occupied
by them, unless express written permission is received by the Market Manager
prior to commencing any modification, improvements or alternations.
10. No electric heaters shall be used at the Oakland County Market by
Prod ucers/Handicrafters/Dealers.
11. Prod ucers/Hand icrafters/Dealers must have their stalls completely set up and
ready for sale at the opening hour of the Oakland County Market.
12. During Oakland County Market hours, any merchandise brought in/out of the
Oakland County Market by a Producer/Handicrafter/Dealer must be hand carried
or transported on small hand carts in a safe manner as directed by the Market
Manager.
13. Prod ucers/Handicrafters/Dealers shall not vacate the Oakland County Market
before the posted closing time without express permission of the Market
Manager or unless the produce/handicrafts/merchandise is sold out.
14. Prod ucers/Handicrafters/Dealers shall not move or cause to be inaccessible any
fire extinguishers located throughout the Oakland County Market.
15. Prod ucers/Handicrafters/Dealers may only use electrical extension cords if
approved by the Market Manager and the Waterford Township Fire Marshall.
16. Prod ucers/Handicrafters/Dealers shall not cause litter or rubbish to accumulate
or create unsanitary conditions at the Oakland County Market. All rubbish must
be removed from the stall area by the Prod ucers/Handicrafters/Dealers; and put
in an outside area dumpster designated by the Market Manager.
17. Prod ucers/Handicrafters/Dealers shall not leave the Oakland County Market until
the space occupied by them has been swept clean and placed in proper order.
Prod ucers/Handicrafters/Dealers are responsible to clean up any oil, grease,
anti -freeze, etc. left or leaking from their vehicle(s).
18. Prod ucers/Handicrafters/Dealers are required to keep their
produce/handicrafts/merchandise within their allotted stall area at all times,
including produce/handicrafts/merchandise awaiting customer pick up.
Produce/handicrafts/merchandise shall not be displayed in the aisle ways.
Oakland County Market Rules and Regulations 913-5
19. Produce/handicrafts/merchandise must be displayed in a safe and neat manner
at all times. Displays are to be designed so as not to block the view of nearby
stalls or customers walking in the Oakland County Market as determined by the
Market Manager, in his or her sole discretion.
20.All Prod ucers/Ha nd icrafters/Dealers must have a sign, minimum 8'/2" x 11", that
clearly identifies the Producer/Handicrafter/Dealer name and the location of their
business/residence/farm. If at any time a Producer/Handicrafter/Dealer has
fr.,... the Market Alanawr, to sells any item, in
accordance with these Regulations, that it they did not directly
produce or grow, then a sign must be made for each separate
vendor/business/location, which produced or grew the item.
21.After the closing of the Oakland County Market, all
Producers/Handicrafters/Dealers must vacate the Oakland County Market within
a reasonable length of time, not to exceed two hours.
22. No annual or daily stalls or other areas in or around the Oakland County Market
are to be used for storage purposes. Only with the express written permission of
the Market Manager may produce/handicrafts/merchandise be left or stored in or
around the Oakland Market during non -market hours and days. If
produce/handicrafts/merchandise is permitted to be stored at the Oakland
County Market during non -market hours and days, then it is done so at the sole
risk of the Producers/ Handicrafters/ Dealers.
23. The OCPRC is not liable for the theft of or damage to any
Produce/Handicraft/Merchandise kept or stored at or around the Oakland County
Market during or after Oakland County Market hours.
24. The OCPRC and Oakland assumes no responsibility and is not liable for any
damages or injuries suffered by a Producer/Handicrafter/Dealer or an employee
or agent thereof at or around the Oakland County Market, which arise from the
acts or omissions of the public at the Oakland County Market or from the acts or
omissions of the Producer/Handicrafter/Dealer or an employee or agent thereof.
25. Cancellation/No Show Policy: To cancel stall space, reserved by agreement
with OCPRC, a Producer/Handicrafter/Dealer must call, the Market Manager, by
12pm the day prior to the Oakland County Market day that they are scheduled to
sell Produce/Hand icraft/Merchandise. If a Producer/Handicrafter/Dealer calls
after 12pm, or does not show on the Oakland County Market day, the lack of
notice to the Market Manager and failure to show will be considered a "no show":
a. 1st No Show: Courtesy Reminder; the Producer/Handicrafter/Dealer will be
given an additional copy of the No Show Policy and it will be noted in their
file.
Oakland County Market Rules and Regulations 913-6
b. 2nd — 4th No Show: The Producer/Handicrafter/Dealer must pay the daily
license fee for the day missed before being allowed to return to the
Oakland County Market.
c. 5th No Show: The Producer/Handicrafter/Dealer will be charged $100
before being able to return to the Oakland County Market.
At the sole discretion of the Market Manager or the OCPRC, a
Producer/Handicrafter/Dealer may be denied selling privileges or banned from the
Oakland County Market and removed from the Oakland County Market premises, if any
of the following events occur:
1. Evading or refusing to pay the license fees for use of the stall;
2. Failing to submit and execute an Oakland County Market annual/daily stall
license agreement;
3. Acting in a manner that demonstrates a deliberate attempt to cause poor morale
or disrespect among Prod ucers/Handicrafters/Dealers or the public;
4. Misrepresenting the quality or condition of produce/handicrafts/merchandise, or
giving false information regarding the origin, variety, quality, condition, or value of
produce/handicrafts/merchandise, or similar deceptive practices;
5. Violating .Oakland County Market Regulations, OCPRC Park Rules or federal,
state, or local law, rule, regulation, or ordinance;
6. Failing to submit any licenses or permits as required by law;
7. Interfering with the Market Manager or other OCPRC staff in carrying out the
provisions of the Oakland County Market Regulations; and
8. Selling of firearms, fireworks, explosive devices, or any other merchandise that
presents a health or safety hazard or has been subject to recall by authorized
agencies, or contains hazardous materials as determined by the OCPRC.
FARMER'S MARKET ONLY
1. Prod ucers/Ha nd icrafters shall sell only Produce/Products/Handicrafts at the
Farmer's Market.
Oakland County Market Rules and Regulations 913-7
2. Prod ucers/Ha nd icrafters shall obtain and furnish to the Market Manager a
current valid copy of any and all licenses and permits necessary for their
operation per local health laws, the Michigan Department of Agriculture and
Rural Development, and any other government regulatory agency. .
License/Permit Examples
State Sales Tax License
Apiary License
Food Processing License
Nursery Dealers License
Plant Grower's License
Certificate of Co -Partnership
3. Producers/Handicrafters who sell produce products which are governed by the
Oakland County Health Department and the Michigan Department of Agriculture
and Rural Development must comply with all applicable rules and regulations of
these two health agencies.
4. Producers shall sell only fresh, sound, wholesome produce and products at the
Oakland County Market. All produce/handicrafts shall be from sources
approved or considered satisfactory by the local health officials and the
Michigan Department of Agriculture and Rural Development and shall be clean,
wholesome, free from spoilage, free from adulteration and misbranding, and
safe for human consumption.
5. Produce offered for sale in closed packages or sealed containers shall bear an
approved label stating Prod ucer's/Handicrafter's name and address, name of
product, ingredients, and net weight or measure. All labeling of any packages or
containers must comply with the Michigan Department of Agriculture, Food
Division.
6. From May 1 to October 31, Produce/Products/Handicrafts shall be grown or
produced made by the Producer/Handicrafter selling such items at the
Oakland County Market or by an immediate family member and not
grown or produced by other parties. , eXGeiat that, upon
n,r-. From November 1
to April
30, a
Producer/Handicrafter may sell
Prod
`u`ce/Products/Handicrafts
grown or
made
the AA.....V
by other parties. if r.ri�r
Alana9er-s
-4s received
_y
7. Producers/Handicrafters must submit, sign and have on file a Farmer's Market
application and a stall license agreement covering use of their stall/stalls from
May 1 through April 30 of the following year. Changes in plans or seasonal use
of Oakland County Market stall/stalls by the Prod ucers/Ha nd icrafters must be
promptly reported to and approved by the Market Manager before changes in
sales of produce/products are permitted.
Oakland County Market Rules and Regulations 913-8
8. Any Prod ucers/Handicrafters wishing to make any type of modification to his/her
stall must submit, in writing, their plans to the Market Manager for modification.
Approval must be received by the Market Manager before any changes are
made.
1. All current annual and daily license fees are set forth below.
o Farmers Market:
o Tuesday: $15.00
o Thursday: $20.00
o Saturday: $45.00
o Farmers Market (Winter: January -April)
o Saturday: $18.00
o Farmers Market Annual Rental:
o Tuesday, Thursday, Saturday — Inside $1650.00
o Tuesday, Thursday, Saturday — Canopy West: $1600.00
o Tuesday, Thursday, Saturday— Canopy East $1500.00
o Farmers Market Stall Share
o Tuesday: $10 each
o Thursday: $15 each
o Saturday: $30 each
2. ,The rates are posted at the Oakland County Market and a copy will be given to
any Prod u cers/Ha nd icrafters upon request.
3. Daily license fee payments are due on or before each day for which they are
licensed.
4. For annual stall license agreements: one-third (1/3) of the annual payment is
due by May 15, an additional one-third (1/3) of payment is due by July 15, and
the final one-third (1/3) of the payment is due by September 15. Any installment
that is late makes the entire balance due and payable within fifteen days. If full
payment is not made within the required fifteen days, the Producer/Handicrafter
relinquishes rights to the stall and all Oakland County Market privileges.
5. In addition to the Oakland County Market license fee, an additional fee will be
charged for the use of any unusual, large, or multi -lighting fixture or electrical
appliance.
Oakland County Market Rules and Regulations 913-9
6. If a Producer/Handicrafter is willing to share space with another Producer/
Handicrafter who would otherwise be deprived of the privilege to sell because of
lack of space, they shall be permitted to do so with the advance written approval
of the Market Manager Additional license fees apply and are listed above.
7. Arrangements made between Prod ucers/Hand icrafters to share a stall are not
permitted, except as provided by Paragraph 6.
8. Determination of use of any daily stalls and vacant annual stalls will be at the
sole discretion of the Market Manager.
9. All Prod ucers/Hand icrafters shall use display tables/saw horses, provided by
OCPRC, and space as directed by the Market Manager. With permission of the
Market Manager, additional approved display tables/saw horses may be brought
in for use as long as they are removed at the end of each Oakland County
Market day.
a) Outside space directly behind interior Oakland County Market stalls may
be used for Prod ucers/Handicrafters parking. Vehicles must be backed in
close to the building and shall not extend outside of the designated stall
parking areas (no semi or unusually large trucks allowed). If parking
space is used for display/selling purposes, the vehicle may be parked in
the alcove closest to the executive office building of the main parking lot.
If vehicles are not parked in the alcove, they must be removed from
Oakland County Market grounds so as not to infringe upon customer
parking.
b) Outside Canopy Stalls — Vehicles must be backed in close to display table
and shall not extend outside of the designated stall parking areas. If
parking space allotted, each stall (one) is used for display/selling
purposes, the vehicle must be removed from Oakland County Market
grounds so as not to infringe upon customer parking.
10.There will be a limit of two stalls licensed per Producer/Handicrafter on an annual
basis.
11. Stalls are reserved for annual Prod ucers/Ha nd icrafters until one hour before
official Oakland County Market opening. If annual Prod ucers/Handicrafters fail to
appear to occupy their stall or fail to notify the Market Manager one hour prior to
official opening of the Oakland County Market, then the stall/stalls may be
licensed to another Producer/Handicrafter, in the sole discretion of the Market
Manager. This rule will also apply to daily Prod ucers/Hand icrafters, if they had
made prior arrangements with Market Manager to occupy a stall. Regardless of
whether the Producer/Handicrafter has an annual or daily license agreement, it
will be considered a "no show" and will fall under the No Show Policy (Section 6;
Rule 25).
Oakland County Market Rules and Regulations 913-10
12. Handicrafters shall be allowed selling privileges only if space is available after all
Producers requesting space have been served.
13.At the sole discretion of the Market Manager, daily license fee adjustments may
be made collectively or individually for special circumstances such as adverse
weather conditions, parking situations, etc., and so noted on vendor receipt.
FLEA MARKET ONLY
1. Dealers shall sell only Flea Market Items or Merchandise at the Flea Market.
The selling of produce or handicrafts that could conflict with the Farmer's Market
is prohibited, unless the Dealer received prior written approval from the Market
Manager.
2. All Dealers are responsible for obtaining and paying for any and all licenses,
permits, taxes, etc., which may be required by Federal, State, or local governing
bodies in connection with their operation. A current, valid photocopy of the
Dealer's State sales tax license must be on file in the Oakland County Market
office.
3. Any Dealer selling "precious metals" must register with the local police
department for a "precious metals" license and turn in a photocopy of that license
to the Market Manager.
License/Permit Examples
State Sales Tax License Precious Metals License
4. Changes by the Dealer of merchandise/goods for sale must be promptly reported
and pre -approved by the Market Manager before changes in sales of
merchandise/goods are permitted.
5. Stalls are reserved for Dealers until one hour before official Oakland County
Market opening. If a Dealer fails to appear to occupy their stall or fails to notify
the Market Manager one hour prior to official opening of the Oakland County
Market, then the stall/stalls may be licensed to another Dealer, in the sole
discretion of the Market Manager. Additionally, it will be considered a "no show"
and will fall under the No Show Policy (Section 6; Rule 25)
Oakland County Market Rules and Regulations 913-11
1. Current license fees are set forth below.
o Flea Market:
o Sunday: $18.00
2. A copy of the license fees are posted at the Oakland County Market and a copy
will be given to any Dealer upon request.
3. With the permission of the Market Manager, additional approved display
tables/saw horses may be brought in for use as long as they are removed by the
end of each Oakland County Market Day, All Dealers shall use equipment and
space as directed by the Market Manager.
4. At the discretion of the Market Manager, daily stall rental fee adjustments may be
made collectively or individually for special circumstances such as adverse
weather conditions, parking situations, etc., and so noted on vendor's receipt.
5. The OCPRC shall operate the Flea Market with the intent of covering all its
operating costs and expenses. If at any point in time costs and expenses exceed
revenues, license fees will be subject to adjustment; with thirty days' written
notice to the Dealer. A new Stall License Agreement will then be executed by
the OCPRC and the Dealer.
6. In addition to the Oakland County Market license fee, an additional fee will be
charged for the use of any unusual, large, multi -lighting fixture, or electrical
appliance.
7. Arrangements made between Dealers to share a stall are not permitted.
Oakland County Market Rules and Regulations 9B-12
Q��7] &_ A K L A aNJ
CCO)UPI]TV F& NIKSI_
Temporary Use Permit - • . .
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Centro Multicultural La Familia ("La Familia")
Name of Entity or Person ("Permittee"): La Familia
Address: 35 West Huron Street, #500, Pontiac, MI 48342
Contact Person: Debra Ehrmann
Telephone Number: (248) 858-7500 x1007
E-Mail Address: dehrmann@centromulticultural.org
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Oakland County Market (hereinafter "Property")
1.2. Event/Activity: Cinco de Mayo Celebration
1.3. Address: 2350 Pontiac Lake Road, Waterford, Michigan, 48328
1.4. Date(s)/time(s) of use: Friday, May 3rd,2013, 8:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: Permittee agrees to pay OCPRC $1,000 for this use. This amount shall be
paid to OCPRC by June 3rd, 2013. Checks shall be made payable to the County
of Oakland and sent to: 2800 Watkins Lake Road, Waterford, MI 48328.
1.6. Permitee shall list OCPRC as an event partner on all marketing materials.
1.7. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.8. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.9. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.10. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.11. Permittee shall leave the property in the same condition that Permittee found it
- clean and free of all trash.
2. Permittee Responsibilities.
Page 1 of 5
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
Page 2 of 5
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
3.7. Alcohol Use. BY LAW NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC
BEVERAGES ON THE PROPERTY OAKLAND COUNTY PROPERTY OR OCPRC
PROPERTY Permittee agrees and warrants that there shall be NO SERVICE TO
OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21.
Permittee shall monitor service and consumption of alcoholic beverages at the
Event Permittee specifically acknowledges that it is solely liable for the service
and consumption of any alcoholic beverages at the Event and that such liability
shall extend to any aspect regarding the service or consumption of alcoholic
beverages.
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
Page 3of5
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 5
_ ,
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HUM.'
Page 5 of 5
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 —General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each
occurrence
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
Page 1 of 1
(5) All insurance policies, must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permitee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
A A
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Oakland Parks Foundation (OPF).
Name of Entity or Person ("Permittee"): Oakland Parks Foundation
Address: 1580 Scott Lake Road, Waterford, Michigan, 48328
Contact Person: Noreen Keating
Telephone Number: (248) 672-2761
E-Mail Address: ntkeating@sbcglobal.net
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Springfield Oaks —Ellis Barn and the area surroundins
Ellis Barn (hereinafter "Property')
1.2. Event/Activity: SCAMP eueea Concours in the ParkT_Beer Tent" at main
arena area during car show/parade, and "Afterglow" party at the Ellis Barn
after the car show/parade.
1.3. Address: 12451 Andersonville Road, Davisburg, Michigan, 48350
1.4. Date(s)/time(s) of use: July 26, 2013, 9:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: There will be no fees associated with this use due to OCPRC co -hosting
the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
1.11. Decorations. The Permittee shall obtain prior written approval from OCPRC
staff for all decorations and lighting used in or around the Ellis Barn. Candles,
Page 1 of 5
flames of any kind, helium balloons, confetti, streamers and rice will not be
permitted in or around the Ellis Barn.
1.12. Food Preparation. No food shall be prepared in the Ellis Barn nor shall food be
warmed in the barn using open flames, including steno cans.
1.13. Smoking. Smoking is not permitted within the Ellis Barn or within 100 feet of
the Ellis Barn (or any other OCPRC buildings). Cigarette butts shall be put out
and placed in proper trash receptacles.
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
Page 2 of 5
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC
BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC
PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO
OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21.
Permittee shall monitor service and consumption of alcoholic beverages at the
Event Permittee specifically acknowledges that it is solely liable for the service
and consumption of any alcoholic beverages at the Event and that such liability
shall extend to any aspect regarding the service or consumption of alcoholic
beverages
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
Page 3 of 5
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 5
Formatted: No bullets or numbering
Formatted: Font: Bold, Underline
Page 5 of 5
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 — General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Special Events Policy, including Liquor Legal Liability Insurance: Special events policy to
include beer tent and afterglow party by the Ellis Barn, tours of the Ellis Barn and Liquor
Liability insurance with a limit of $1,000,000 each occurrence
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
Page 1 of 1
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
(5) All insurance policies must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permittee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Oakland Parks Foundation (OPF).
Name of Entity or Person ("Permittee"): Oakland Parks Foundation
Address: 1580 Scott Lake Road, Waterford, Michigan, 48328
Contact Person: Noreen Keating
Telephone Number: (248) 672-2761
E-Mail Address: ntkeating@sbcglobal.net
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. T-eFRPGFaFy UseProperty Location: Oakland County Market (hereinafter
"Property")
1.2. Event/Activity: Oakland Uncorked, presented by the Oakland Parks
Foundation, Waterford Chamber of Commerce, and Oakland County Parks and
Recreation Commission.
1.3. Address of property: 2350 Pontiac Lake Road, Waterford, Michigan, 48328
1.4. Date(s)/time(s) of use: Friday, August 2"d, 2013, 8:00 a.m. —12:00 a.m.
(midnight)
1.5. Fees: There will be no fees associated with V44-use of the property due to
OCPRC co -hosting the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
2. Permittee Responsibilities.
Page 1 of 5
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property and for the event described in paragraph 1.2, including a liquor
license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
Page 2 of 5
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
3.7. 1 [CHECK WITH DEPARTAArAIT OF RISK AAANAGEAUNTTO SEEWHAT
INS IDAAV'CLrnVERAG_E IS RrQ TIRED FOR A PERMIT+ Alcohol Use. BY LAW, NO
ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE
PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee
agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF
ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor
service and consumption of alcoholic beverages at the Event. Permittee
specifically acknowledges that it is solely liable for the service and consumption
of any alcoholic beverages at the Event and that such liability shall extend to any
aspect regarding the service or consumption of alcoholic beverages.
4. Insurance.. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties,
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
Page 3 of 5
Formatted: Not Highlight
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 5
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 — General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each
occurrence
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
Page 1 of 1
(5) All insurance policies, must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permitee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
� 1 .
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: North Oakland SCAMP Funding Corporation,
Name of Entity or Person ("Permittee"): North Oakland SCAMP Funding Corporation
Address: Clarkston SCAMP, 6389 Clarkston RdRoad, Clarkston, WMichixan 48346
Contact Person: Executive Director Donna Clancy Tauer
Telephone Number: (248) 623-8089
E-Mail Address: ' info@clarkstoncamp.com ;
dlclancv@clarkston.kl2.mi.us
Fax: _(248) 623-8070
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Springfield Oaks Ellis Barn and the property
surrounding the Ellis Barn (hereinafter "Property")
1.2. Event/Activity: -Designer Showcase Gala Event at the Ellis Barn4 including
th strolling tours'' an jul; 19 of Ellis
Barn GR '� 4-'ter,
1.3. Address: 12451 Andersonville Road, Davisburg, Michigan, 48350
1.4. Date(s)/time(s) of use: July 19th, 9 4 — , 2.pn ; Fn (midnight' Q. july 26, 2013,
9:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: There will be no fees associated with this use due to OCPRC co -hosting
the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
Page 1 of 6
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
1.11. Decorations. The Permittee shall obtain prior written approval from OCPRC
staff for all decorations and lighting used in or around the Ellis Barn. Candles,
flames of any kind, helium balloons, confetti, streamers and rice will not be
permitted in or around the Ellis Barn.
1.12. Food Preparation. No food shall be prepared in the Ellis Barn nor shall food be
warmed in the barn using open flames, including steno cans.
1.13. Smoking. Smoking is not permitted within the Ellis Barn or within 100 feet of
the Ellis Barn (or any other OCPRC buildings). Cigarette butts shall be put out
and placed in proper trash receptacles.
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
Page 2 of 6
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
3.7. 1n§iffYiEg. !GH-f'1/ MUM -DEPARTMENT OP RISK MANAGEMENT TO su 1 14AT
IN SURAN GE COVERAGE 1f REQUIRED CAD A PERMIT+ Alcohol Use. BY LAW, NO
ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE
PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee
agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF
ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor
service and consumption of alcoholic beverages at the Event. Permittee
specifically acknowledges that it is solely liable for the service and consumption
of any alcoholic beverages at the Event and that such liability shall extend to any
aspect regarding the service or consumption of alcoholic beverages
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
S. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
Page 3 of 6
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
Page 4 of 6
SIGNATURE
Page 5 of 6
Formatted: Underline
Page 6 of 6
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 — General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Host Liquor Liability Insurance and Liquor Legal Liability Insurance: If alcoholic beverages
are served or sold at the Event, host liquor liability insurance and liquor liability
insurance with limits of $1,000,000 each occurrence.
c. Commercial Automobile Liability Insurance: covering Liability and Property Damage,
with a Combined Single Limit of not less than $1,000,000, arising out of the use of any
owned, hired, or non -owned automobiles owned or used by the Contractor, their
employees, agents or representatives. Such insurance shall include coverage for all
"owned", "hired" and "non -owned" vehicles or coverage for "any auto".
d. Workers' Compensation Insurance: Coverage A: with limits statutorily required by
Michigan State Law and Employers Liability Insurance and Coverage B: with minimum
limits of $100,000 each accident, $100,000 each employee by disease and $300,000
aggregate disease.
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland:
Page 1 of 1
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
(5) All insurance policies must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permittee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
712
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: North Oakland SCAMP Funding Corporation_
Name of Entity or Person ("Permittee"): North Oakland SCAMP Funding Corporation
Address: Clarkston SCAMP, 6389 Clarkston "Road, Clarkston, AMMichigan 48346
Contact Person: Executive Director -_ Donna Clancy Tauer
Telephone Number: (248) 623-8089
E-Mail Address: ' info@clarkstoncamp.com ;
dlclancv@clarkston.kl2.mi.us
Fax: _(248) 623-8070
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Springfield Oaks Ellis Barn, the property
surrounding the Ellis Barn, and the Main Arena (hereinafter "Property")
1.2. Event/Activity. DeslgRe; Shewrase c.,i. -1 thee Enos BaFA (StF91:.,,, «,.,,.S) GR
Concours in the Park at the Main Arena and Ellis Barn 9R july 26th
1.3. Address: 12451 Andersonville Road, Davisburg, Michigan, 48350
1.4. Date(s)/time(s) of use: July 19t',9 a Fo. —12;09 a Fn. (midnight) Q �., 2k"
2013, 9:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: There will be no fees associated with this use due to OCPRC co -hosting
the event.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
Page 1 of 6
1.10. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
1.11. Decorations. The Permittee shall obtain prior written approval from OCPRC
staff for all decorations and lighting used in or around the Ellis Barn. Candles,
flames of any kind, helium balloons, confetti, streamers and rice will not be
permitted in or around the Ellis Barn.
1.12. Food Preparation. No food shall be prepared in the Ellis Barn nor shall food be
warmed in the barn using open flames, including steno cans.
1.13. Smoking. Smoking is not permitted within the Ellis Barn or within 100 feet of
the Ellis Barn (or any other OCPRC buildings). Cigarette butts shall be put out
and placed in proper trash receptacles.
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
Page 2 of 6
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
3 7 lr r..r jGHrGK WITH DrP ADTAAMT AC RIrIK AAA PI AG UACPIT TO CCC 1AM4 AT
Alcohol Use. BY LAW, NO
ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE
PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee
agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF
ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor
service and consumption of alcoholic beverages at the Event. Permittee
specifically acknowledges that it is solely liable for the service and consumption
of any alcoholic beverages at the Event and that such liability shall extend to any
aspect regarding the service or consumption of alcoholic beverages
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
Page 3 of 6
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
Page 4 of 6
SIGNATURE
Page 5 of 6
Formatted: Underline
Page 6 of 6
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 —General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Host Liquor Liability Insurance and Liquor Legal Liability Insurance: If alcoholic beverages
are served or sold at the Event, host liquor liability insurance and liquor liability
insurance with limits of $1,000,000 each occurrence.
c. Commercial Automobile Liability Insurance: covering Liability and Property Damage,
with a Combined Single Limit of not less than $1,000,000, arising out of the use of any
owned, hired, or non -owned automobiles owned or used by the Contractor, their
employees, agents or representatives. Such insurance shall include coverage for all
"owned", "hired" and "non -owned" vehicles or coverage for "any auto".
d. Workers' Compensation Insurance: Coverage A: with limits statutorily required by
Michigan State Law and Employers Liability Insurance and Coverage B: with minimum
limits of $100,000 each accident, $100,000 each employee by disease and $300,000
aggregate disease.
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland:
Page 1 of 1
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
(5) All insurance policies must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permittee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
License Agreement
OZAKLAND
comnrvamcs
nDe,tina!tionOakIand.com
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
T„mpeFaFy Use o„..,-.:+ ("P& „, L) +„.to North Oakland SCAMP Funding Corporation the
right to use the Property identified below in Paragraph One.
Name of Entity or Person ( ") North Oakland SCAMP Funding Corporation
("Licensee")
Address: Clarkston SCAMP, 6389 Clarkston Rd, Clarkston, MI 48346
Contact Person: Executive Director - Donna Clancy Tauer
Telephone Number: (248)623-8089
E-Mail Address: info@clarkstonscamp.com; dlclancv@clarkston.kl2.mi.us
Fax: (248)623-8070
FeF and OR C.An,;idpratiAn „f the irs, japre „f this o„ „ it +heThe Parties agree to the
following terms and conditions:
1. Use of OCPRC Property. PeFFAitteeLicensee may only use the property described
below for the purposes set forth in this Permit.
1.1. TempeFaFyWseProperty Location: Upper Bushman Manor House at
Independence Oaks — North (hereinafter "Property")
1.2. EAfemQse Activity: Assisting with p epaFatwenCleaning and painting of the
Manor House for use during the 2013 SCAMP Designer Showcase. SCAMP staff
and volunteers will be accessing the build ingProperty to clean and paint, under
direction and guidance from OCPR staff.
1.3. Address: 10275 Sashabaw Road, Clarkston, Michigan.
1.4. Date(s)/time(s) of use:,April 15, 2013 —August 30, 2013.
1.5. Fees: There will be no fees associated with this use, given that Licensee will be
cleaning and painting the Property at its sole cost.
1.6. Ott„„Licensee shall not place any signs or advertisements on the Property
without the prior written consent of the OCPRC Executive Officer.
1.7. PeFFFl4teeLicensee shall keep the Property and anything stored thereon,
together with any adjoining sidewalks and entrances/exists, in good order and
repair and in a clean, safe, and healthful condition.
Page 1 of 6
Formatted: Font: Not Bold
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Formatted: Font: Not Bold
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Formatted: Font: Not Bold
1.8. PeF„ teeLicensee shall not make any alternations, additions, or changes to the
Property, including the work and changes described in Paragraph 1.2, unless
prior written approval is given by the OCPRC Executive Officer.
1.9. Witte Licensee acknowledges that it had the opportunity to inspect the
Property and accepts the Property AS IS.
1.10. °^ mute Except for the alternations, changes or additions made to the
Property, which were approved by the OCPRC Executive Officer, Licensee shall
leave the property in the same condition that PeFmit*^^^Licensee found it — clean
and free of trash.
2. Licensee Responsibilities.
2.1. arm tteeLicensee and all persons performing work on behalf of
Permitte including its volunteers, are not and shall not
hA—kd themselve- ^ .tbe construed to be agents, employees or volunteers of
OCPRC or Oakland County, Michigan ("County').
2.2. PeFFnitteeLicensee and all persons performing work on behalf of Licensee,
including its volunteers, shall not in any manner hold themselves out to be
agents, employees or volunteers of OCPRC or Oakland County, Michigan
("County").
2.3. All Licensee emplovees or volunteers that perform work on or around the
Property shall sign a waiver of liability as to the County. OCPRC shall provide
these waivers of liability to the Licensee.
2.2.2.E . _ Licensee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property,, ORG'UdiRg a r^„^r i;,.^nSe fA-r the r-,i^ ^c beyeF,,,^.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee Licensee shall be responsible for any
damage to any County or OCPRC property or facility that is caused by
Pernrrrnc^ rcz+*^^^Licensee, its employees, agents, invitees, volunteers, or
subcontractors or any other persons on the Property because of
°e'r, Licensee's use of the Property. If damage occurs, OCPRC shall make
the necessary repairs and/or replacements or cause a third party to make the
necessary repairs or replacements, provided, however, that Pen„meeLicensee
shall reimburse OCPRC the cost for repairing and/or replacing the damaged
property or facilities.
3.2. Damage to P--�Licensee Property. ° FR;4teeLicensee shall be solely
liable and responsible for any property loss or damage resulting from fire, theft
or other means to °ermittee'sLicensee's personal property located, kept, or
stored on the Property during Permittee's Licensee's use of the Property.
Page 2 of 6
3.3. Perm itteeLicensee shall be solely liable and responsible for any Claims, as
defined herein, occurring at or on the Property, which arise out of
Pprm *^^'Licensee's or its employees, agents, invitees, volunteers or
subcontractors use of the Property.
3.4. Perm'tt^^^Licensee shall not cause or allow any person or entity to cause any
hazardous material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. °, tte Licensee shall indemnify and hold harmless the
County of Oakland, it Boards, Commissions, officials, and employees from any
and all Claims that are incurred by or asserted against the County by any person
or entity which are alleged to have been caused by or found to arise from the
acts, performances, errors, or omissions of er mitteeLicensee or its employees,
agents volunteers, subcontractors, invitees, or any other persons on the
Property as a result of P^, �,; ee'sLicensee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
4. Insurance. PeFrRittee^Licensee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Pe rFn itteeLicensee, including its employees,
agents, invitees, and subcontractors must comply with all applicable federal, state, and
local laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing,
Perm;4Licensee shall not assign or transfer any portion of this Permit without the
prior written consent of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
Page 3 of 6
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY Rron, z,., ;, 4LEELICENSEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
Page 4 of 6
SIGNATURE
Page 5 of 6
Page 6 of 6
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liabilitv Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 —General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Commercial Automobile Liabilitv Insurance: covering Liability and Property Damage,
with a Combined Single Limit of not less than $1,000,000, arising out of the use of any
owned, hired, or non -owned automobiles owned or used by the Contractor, their
employees, agents or representatives. Such insurance shall include coverage for all
"owned", "hired" and "non -owned" vehicles or coverage for "any auto".
c. Workers' Compensation Insurance: Coverage A: with limits statutorily required by
Michigan State Law and Employers Liability Insurance and Coverage B: with minimum
limits of $100,000 each accident, $100,000 each employee by disease and $300,000
aggregate disease.
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland:
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
Page 1 of 1
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
(5) All insurance policies must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permittee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to use of the
Property stated in Paragraph 1 and must bear evidence of all required endorsements
and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
OaMard County Parks 7CK Recreation Cemrrnossion
Unrrestroct (2d HSt ASSStS 322 2nQs
PYWC2 to V l WI 7
$35,000,000
$30,000,000
$25,000,000 24,808,545
$20,000,000
17,803, 843 18,268,540
19,267,303
13,659,524
$15,000,000 16,852,438
14,436,588
$10,000,000
j
$5,000,000
25,433,568
25,102,858 t
29,848,654
2002 2003 _ - -
i 2004 2005 2006 2007 -
2008 2009 2010
e Oakland County Parks & Recreation Fund changed from a Special Revenue Fund to an Enterprise Fund beginning in FY2002.
30,655,671
2011 2012
Parks and Recreation Commission
Comprehensive Annual Financial Report (CAFR) Comparison FY2006 - FY2012
FY2012
Revenues as a
% of Total
STATEMENT OF NET ASSETS
Revenue
FY2012
FY2011
FY2010
FY 2009
FY2008
FY2007
FY2006
Assets
Current Assets
$31,696,834
$30,279,789
$25,811,448
$26,543,390
$25,127,404
$19,824,169
$18,965,708
Noncurrent Assets
$68,203,803
$68,340,309
$70,521,926
$68,801,787
$67,211,320
$68,671,850
$65,268,790
Total Assets
$99,900,637
$98,620,098
$96,333,374
$95,345,177
$92,338,724
$88,496,019
$84,234,498
Liabiliities and Capital Lease Obligations
$1,041,163
$431,135
$708,590
$1,109,822
$1,418,859
$2,181,866
$2,822,168
Net Assets
Invested in capital assets
Unrestricted Net Assets (*)
Total Net Assets
INCOME STATEMENT
Operating Revenue
Operating Expenses
Operating income (loss)
Nonoperating revenue
Property Taxes
Contributions
Interest Revenue
Interest Expense
Gain (loss) on sale
Total nonoperating
Income (loss) before
transfers and contributions
Transfers and Contributions
$68,203,803 $68,340,309 $70,521,926 $68,801,787 $66,111,320 $67,046,850 $63,143,790
$30,655,671 $29,848,654 $25,102,858 $25,433,568 $24,808,545 $19,267,303 $18,268,540
$98,859,474 $98,188,963 $95,624,784 $94,235,355 $90,919,865 $86,314,153 $81,412,330
42% $8,745,688 $8,025,077 $7,947,378 $7,679,517 $8,711,665 $8,683,610 $8,761,342
$20,108,609 $20,061,315 $21,624,341 $20,181,765 $20,786,930 $21,575,818 $20,428,714
-$11,362,921-$12,036,238-$13,676,963-$12,502,248-$12,075,265-$12,892,208-$11,667,372
56% $11,664,549
$12,696,436
$14,506,403
$15,128,620
$15,124,023
$14,636,020
$14,071,266
$25,385
$31,579
$42,723
$52,752
$282,469
$7,819
$24,411
1% $281,326
$361,967
$544,047
$648,214
$1,072,069
$1,044,333
$871,505
-$11,273
-$33,688
-$55,030
-$74,908
-$93,755
$5,376
$4,293
-$16,366
$32,574
$16,712
$22,406
$37,300
58% $11,976,636
$13,094,275
$15,065,534
$15,828,472
$16,440,243
$15,635,670
$14,910,727
$613,715
$1,058,037
$1,388,571
$3,326,224
$4,364,978
$2,743,462
$3,243,355
$56,796
$1,506,142
$858
-$10,734
$240,734
$2,158,361
$7,955
Change in Net Assets $670,511 $2,564,179 $1,389,429 $3,315,490 $4,605,712 $4,901,823 $3,251,310
(*) From FY2006 to FY2012, Unrestricted Net Assets have increased from $18,268,540 to $30,655,671, an increase of 59.1 %
Prepared by Fiscal Services 4/10/2013