Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agendas/Packets - 2013.08.08 - 40231
2800 Watkins Lake Road - Bldg 97W • Waterford, MI 48328-1917 248.858.0906 . 1.888.00PARKS • DestinationOakland.com 01;NAKLANDCOUNTYPARKS Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jamian Robert E. Kostin Christine Long G-ry R. McGillivray lash Daniel J. Stencil Executive Officer July 30, 2013 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ........................ Oaland County Health Department South Office 27725 Greenfield Road Southfield, MI 48076-3625 TIME ................................. Wednesday, August 8, 2013 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, t Daniel J. Ste Executive Officer Next Meeting: September 10, 2013 Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Catalpa Oaks County Park Offices/South Oakland Health Division Office 27725 Greenfield Road, Southfield, MI 48076 August 7, 2013 9:00 AM Agenda. Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher/248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5. Approval of Minutes: 04/24/13 Budget Study Session Approval V. Valko 248.858.4603 07/10/13 Regular OCPRC Meeting Approval V. Valko 6. Public Comments: G. Fisher 7. CONSENT AGENDA A. Internal Service & Department Funds Journal Entry Register for Month Ending 06/30/13 (FM 09, FY 13); Payment Register for Month Ending 06/30/13 (FM 09, FY 13) Approval J. Phelps 248.858.5319/D. Stencil B. Monthly Financial Statements for Month Ending 06/30/13 (FM 09, FY13 Approval J. Phelps/D. Stencil C. Monthly Average Comparison Report Approval J. Phelps/D. Stencil D. 3rd Quarter Financial Forecast Receive & File J. Phelps/D. Stencil E. FY 2013 Budget Amendment Approval J. Phelps/D. Stencil F. OCPR Uncollectible NSF Check Write Off for 3rd Quarter FY2013 Receive & File J. Phelps/D. Stencil 8. REGULAR AGENDA: A. Recommendation from Food & Beverage Committee - Banquet Services Contract / Resolution Approval P. Castonia 248.858.0909/D. Stencil B. Cori tual Construction Project Approval: 1. Addison Oaks Campground — Recreation Pavilion Project 2. Red Oaks Storm Water Reclamation Project 3. Groveland Oaks Section C Restroom/Shower Renovation & Campground Utility Improvement Project 4. Springfield Oaks Main Arena Bleacher Replacement C. Independence Oaks Pathway Project — Grant Match BREAK AT THE DISCRETION OF THE CHAIR 9. STAFF REPORTS A. Participation and Program Review FY 2013, Month 09 (Dashboard — In Writing in August) B. Executive Officer's Report 10. OLD BUSINESS 11. NEW BUSINESS Informational/Approval J. Myers 248.486.3630 /M. Donnellon 248.858.4623 Informational/Approval J. Myers/ M. Donnellon Informational/Approval J. Myers/M. Donnellon Informational/Approval Z. Crane 248.975.9682/M. Donnellon Informational M. Prowse 248.858.4630 /L. Hegstrom 248.858.4620/D. Stencil Receive and File J. Dunleavy 248.858.4647 /T. Fields 248.858.0914/L. Gee 248.343.3165 Receive and File D. Stencil G. Fisher G. Fisher 12. A_DJOURN Suect to direction of the Chairman, the meeting may need to be reconvened after the bj star a Oaks Dedication Ceremony scheduled or 08107113 A 11:15 a.m. inecessa . C MBER TO WEAR LIGHT BLUE O CPR C POL O SHIRTS AND KHAKIS T PLEASE REME ALPA OAKS DEDICATION CEREMONY THAT WILL OCCUR IMMEDI FOR THE CAT AFTER THE OCPR C MEETING. Next Meeting: 9 a.m. on Wednesday, September 4, 2013 at Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 0 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING BUDGET STUDY SESSION #1 April 24, 2013 Chairman Fisher called the Budget Study Session to order at 9:03 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT: A. David Baumhart III ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Sue Wells, Manager, P & R Operations Mike Donnellon, Chief -Parks Fac., Maint. & Develop. Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Larry Gee, Chief, Parks Ops. & Maint. — S. District Karen Kohn, Supervisor of Administrative Services Laurie Cooper, Office Assistant OC Fiscal Services Brian Menghini, Supervisor II OC Fiscal Services Jeff Phelps, Supervisor II APPROVAL OF AGENDA: Moved by Mr. Scott, supported by Mr. Kostin, to approve the agenda as submitted. AYES: Fisher, Jamian, Kostin, Lewis, Nash, Scott, VanderVeen (7) NAYS: (0) Motion carried on a voice vote. INTRODUCTION: Chief of Parks Facilities Maintenance and Development Mike Donnellon introduced Laurie Cooper. Laurie was recently hired as the full-time Office Assistant I and will be supporting the team in Facilities Operations and Maintenance. PUBLIC COMMENTS: There were no comments from the public. 5-1 (Commission Meeting, April 24, 2013) FY 2014-2016 BUDGET PRESENTATION: Executive Officer Daniel Stencil and Supervisor II of Fiscal Services Jeff Phelps presented the FY 2014- 2016 Proposed OCPR Commission Budget and provided an overview of the budget timeline and the budget process. The following items were included as part of the discussion on the budget: • Update on status of overall OCPRC revenues and expenditures • Current and proposed staffing levels • Proposed 2014 Capital Improvement Management Plan & 15-Year Maintenance Forecast (2015-2029) • Proposed FY 2014 Capital Equipment Plan & 15-Year Forecast (2015-2029) • Cost Recovery Project — as it relates to the budget • Food & Beverage Contract Renewal and associated costs • Current Fees and Charges FY 2014 Budget Process/Next Steps The Commission requested a report on the anticipated savings involved in the park -wide energy management plan which is proposed in the FY 2014 Proposed Budget. Commission members also requested additional clarifications on definitions for the Capital Improvement Projects which were included in the budget. Executive Officer Dan Stencil advised that over the last several years the staffing levels have decreased yet responsibilities have increased. Therefore, staff will be requesting additional positions in the FY 2014 Budget in order to support those services. Executive Officer Dan Stencil concluded the discussion on the budget outlining the next steps and informing the Commission that the next Budget Study Session is scheduled for May 22, 2013. EXECUTIVE OFFICER'S REPORT: Executive Officer Daniel Stencil provided updates on the following items: Keith Lerminiaux, Assistant Corporation Counsel, has been named Oakland County Corporation Counsel as a result of the retirement of Judy Cunningham The arbitration hearing with Bernco, LLC on the Catalpa Oaks Construction Project is scheduled for May 21, 2013 Update on proposed Recreation Adventure Sport Park in Oxford Township which is a collaboration with the Michigan Department of Natural Resources and scheduled public meetings OLD BUSINESS: There was no old business to report. NEW BUSINESS The Commission requested a one -page description of the Recreation Adventure Sport Park in Oxford Township which would include: what is being envisioned at the proposed park, the exact location, what programs/facilities/services would be offered, what are the possible liability issues that would need to be addressed (including any feedback from OC Risk Management). 5-2 (Commission Meeting, April 24, 2013) ADJOURNMENT: Meeting adjourned at 10:30 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 5-3 Oakland County Parks and Recreation Commission July 10, 2013 Chairman Fisher called the meeting to order at 9:06 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart, Ron Fowkes, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT: None ALSO PRESENT: Parks and Recreation: Oakland County Corporation Counsel OC Fiscal Services OC Executive Administration Vandeveer, P.C. GreenPlay LLC APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of P & R Operations Phil Castonia, Business Development Rep. Zach Crane, Architectural Engineer II Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Donna Folland, Project Advisor Larry Gee, Chief, Parks Ops. & Maint. — S. District Karen Kohn, Supervisor Admin Services Stephanie Mackey, Business Development Rep. Katie Pardy, Parks Supervisor Matt Pardy, Recreation Specialist Melissa Prowse, Business Development Rep. Jody Hall, Assistant Corporation Counsel Jeff Phelps, Supervisor II Scott Guzzy, Purchasing Administrator John Lynch, Legal Counsel Karon Badalamenti, Principal & Project Manager Pat O'Toole, Principal & Lead Consultant Moved by Mrs. Long, supported by Mr. Kostin, to approve the agenda with the following changes: Add: Approval of OCPRC Minutes of June 5, 2013 Move: Item 8 H-Catalpa Oaks Construction Project Update (Resolution) to 8 C AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Scott, supported by Mr. Baumhart to approve the minutes of the OCPR Commission Budget Study Session #2 of May 22, 2013. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott (9) NAYS: (0) Motion carried on a voice vote. 5-4 (Commission Meeting, July 10, 2013) Moved by Mr. Nash, supported by Mr. Scott to approve the minutes of the OCPR Commission meeting of June 5, 2013 with the following revision: Page 5-6 under Ellis Barn Improvements — change the word avoid to minimize AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no comments from the public. CONSENT AGENDA: Moved by Mr. Scott, supported by Mr. McGillivray, to approve items 7A through 7C under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 05/31/13 (FM 08, FY 2013) • Payment Register for Month Ending 05/31/13 (FM 08, FY 2013) • Monthly Financial Statements for Month Ending 05/31/13 (FM 08 FY 13) • Monthly Average Comparison Report AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. OCPRC FY 2014 Conceptual Budget Amendment The Commission requested further clarification on the OCPRC FY 2014 Conceptual Budget Amendment. Supervisor of Fiscal Services Jeff Phelps indicated that this amendment represents funds that were already included in the proposed budget but were not designated under the Glen Oaks Conference Center cost center, which is a new cost center in the OCPR Budget. Moved by Mr. Scott, supported by Mr. Kostin, to approve the amendment to the OCPRC FY 2014 Conceptual Budget as follows: 50800-5060327-160010-630308 Commission Food Services ($220,000) 50800-5060427-160044-630308 Commission Food Services $20,000 50800-5060201-160900-665882 Planned Use of Fund Balance $200,000 $ -0- AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-5 (Commission Meeting, July 10, 2013) REGULAR AGENDA: Update on Service Portfolio Proiect — K. Badalamenti (GreenPlay) Karon Badalamenti, Principal Partner of GreenPlay, LLC, provided the Commission with an update on the status of the Cost Recovery analysis project, which included the project schedule, current OCPR Cost Recovery Pyramid and the Categories of Service. She also noted that the basis of this project ties back into the values, vision and mission of the OCPRC organization. Some of the highlights of Karon's presentation include: - Public Participation Meetings - Use of Taxpayer Investment - Who benefits from categories of service - How the categories are defined - Tying services into the OCPR annual operating budget - Creating revenue streams that benefit the community as a whole - Where are we today, where do we want to be and what are our options - The OCPR vision to have a world -class organization - Definition of Costs/Direct Costs/Indirect Costs - Alternative Funding Sources - Analyzing Costs of Service provided to the patrons The next workshop with staff is scheduled in August. At that time Ms. Badalamenti and the OCPR staff will focus on cost recovery for all the categories of service and the market analysis of the public sector service assessment. It is anticipated that the completed portfolio will be submitted to the Commission in November. Update on Waterpark Analysis Presentation of Initial Findings — Pat O'Toole (GreenPlay) Pat O'Toole, our consultant from GreenPlay LLC, provided the Commission with an update on the initial findings on the work done to date on the Waterpark Assessment project. He also provided the Commission with information on the following: - Feedback on the focus group meetings - Site visits in early May - Process and philosophy - Why we are in the waterpark business - Key trends and demographics - Occupational Condition Analysis - Structural Functional Analysis - Waterpark Use Analysis - Marketing and Theming - Possible new attractions/modifications at the Waterparks - Convenient payment options - Parking and Concessions This information will assist with the development of the final report, which will be presented to the Commission in early fall. Catalpa Oaks Construction Project Update Oakland County Corporation Counsel and OCPR staff received notification regarding the decision on the arbitration hearing with Bernco, Inc. on the Catalpa Oaks Construction Project. As a result, staff is requesting authorization to pay the additional amount of $76,141.00 to Bernco, Inc. for the Catalpa Oaks construction project. 5-6 (Commission Meeting, July 10, 2013) Moved by Mr. Fowkes, supported by Mr. VanderVeen to approve the following resolution authorizing the additional payment to Bernco, Inc., in the amount of $76,141.00 which is a result of the Arbitration decision dated June 25, 2013: WHEREAS, the Oakland County Parks and Recreation Commission put out for bid a contract for the Phase I Development Project at Catalpa Oaks, and after considering the bids received awarded the contract to Bernco, Inc., for the Base Bid #1, Alternate 2-A, and Alternate 3-A in the amount of $998,700, plus a five percent contingency of $49,935, for a total approved amount of $1,048,635on February 15, 2012; and WHEREAS, during the construction process, on June 8, 2012, Bernco, Inc. submitted a cost request, in the amount of $141,823.22, for building foundation excavation and utility trench excavation, See attached cost request; and WHEREAS, staff of the Oakland County Parks and Recreation Commission disputed the pricing contained in the June 8, 2012 cost request; and WHEREAS, for several months the Parties attempted to resolve the dispute regarding the pricing contained in the June 8, 2012 cost request; and WHEREAS, the attempts to resolve the dispute were unsuccessful and the Parties, through their respective attorneys, entered into a Binding Arbitration Agreement to settle this dispute; and WHEREAS, the Parties amended the Binding Arbitration Agreement to include the sum of $2,320.00, in the arbitration, that was charged by Bernco to remove excavation material from Catalpa Oaks; and WHEREAS, the arbitration to resolve this dispute was held on May 21, 2013 and the arbitrators issued their award on June 25, 2013; and WHEREAS, the arbitrators awarded Bernco $125,366.22 with that amount itemized as follows: Foundation Excavation $107,833.22 Trench Excavation $15,213.00 Removal of Excavation Material $2,320.00 Oakland County Payment Credit ($49,225.22) Balance Due Bernco $76,141.00 NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission, pursuant to the June 25, 2013 Arbitration Award, hereby authorizes the additional payment of $76,141.00 to Bernco, Inc. for the additional costs associated with the Catalpa Oaks construction project. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Attorney John Lynch provided an update to the Commission on an outstanding legal matter. Madison Heights Proposed Water Bill Settlement In late April staff was informed by the City of Madison Heights that due to a malfunctioning water meter at Red Oaks Golf Course, Oakland County Parks and Recreation was not billed for water consumption for a period of approximately three years. Representatives from the City of Madison Heights and Oakland 5-7 (Commission Meeting, July 10, 2013) County Parks and Recreation negotiated an amount of $141,534.04 to be paid to the City of Madison Heights to cover the charges for that period, which is based upon a three-year average of water charges. Moved by Mr. Baumhart, supported by Mr. Kostin to approve payment from the Red Oaks Golf Course Adjust Prior Year's Expense line item 50800-5060328-160010-730037 to the City of Madison Heights for water usage at Red Oaks Golf Course in the amount of $141,534.04. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Temporary User Permit Approval Process At the April 10, 2013, OCPR Commission meeting staff requested authorization to process and approve Temporary Use Permit requests for temporary use of Oakland County Park Property. The exception would be if a permit involved the sale of alcohol. For all requests that involve alcohol, such requests shall be presented to the Commission for approval. In addition, at the April 10, 2013, meeting the Commission requested staff to submit a list of potential events or activities that may require a Temporary Use Permit, which has been presented for the Commission's approval. Moved by Mr. Scott, supported by Mr. VanderVeen to authorize the Oakland County Parks and Recreation Executive Officer to coordinate and approve (with Corporation Counsel and Risk Management sign -off) Temporary Use Permits, except in the case of the sale of alcohol, wherein such permits will require approval by the OCPR Commission, with staff reporting back to the OCPR Commission on a monthly basis on each permit issued. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Approval of Construction Projects: Independence Oaks Playgrounds Replacement Moved by Mrs. Long, supported by Mr. McGillivray to award a contract to Superior Play, LLC for the installation and replacement of the Independence Oaks Beach Main Playground in the amount of $140,089.50 plus a 5% contingency in the amount of $7,004.48 for a total of $147,093.98, and the installation of a separate Beach Satellite Playground at Independence Oaks in the amount of $46,892.50 plus a 5% contingency of $2,344.62 for a total amount of $49,237.12 with a grand total for both projects of $196,331.10 for Bidder #5 Option #3 for Base Bid #1 and Base Bid #2; and also to utilize Net Position -Unrestricted funds of $196,331.10 for two Capital Improvements: Replacement of the Independence Oaks Beach Main Playground and the Installation of a new Beach Satellite Playground. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-8 (Commission Meeting, July 10, 2013) Highland Oaks Parking Lot Moved by Mrs. Long, supported by Mr. Scott to award a contact to George W. Auch Construction (GWA) for the construction of the Highland Oaks Central Parking Lot in the amount of $135,352.00 which includes a 10% contingency of $13,535; and to utilize Net Position -Unrestricted funds of $144,252.00 for the Capital Improvement, including the central parking lot and incurred expenses of $8,900.00 for engineering and permitting. The Commission has requested that the reports submitted for proposed projects include where the proposed project appears in the Park plans, what other Commission action has been taken and where the funds are allocated in the budget. In addition, the Commission requested that staff provide more details on the breakdown of the costs for this project. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, Nash, Scott, VanderVeen (9) NAYS: McGillivray (1) Motion carried on a voice vote. Glen Oaks Pond Dredge Moved by Mr. Scott, supported by Mr. Fowkes to award a contract to Frank Rewold & Sons (FRS) for the hydraulic dredging of the existing irrigation pond and reinforced maintenance access cart path at Glen Oaks Golf Course, in the amount of $256,758.60, which includes a 5% contingency of $12,838.00; and to utilize Net Position —Unrestricted funds of $295,838.60 for the Capital Improvement, including hydraulic dredging of the irrigation pond, reinforced maintenance access cart path, and incurred operating expenses of $39,080 for engineering, testing, permitting and temporary dredging. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Updates/Revisions to OCPR Commission Policies Staff submitted the following proposed OCPRC Policies for Commission approval: • Development of a Policy • Residential Property Lease Policy • Parks Access Permit Policy • Parks Promotional Items Policy • Media Inquiry Policy • Unrestricted Net Position Reserve Policy Staff is currently working on a policy on Use of Alcohol on Park Property which will be presented to the Commission for approval at a future OCPRC meeting. Moved by Mr. Kostin, supported by Mr. McGillivray, to approve the proposed Oakland County Parks and Recreation Commission policies. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-9 (Commission Meeting, July 10, 2013) Proposed Public Lands Day Participation National Public Lands Day (NPLD), through the Michigan Recreation and Parks Association (MRPA), has asked its members to waive all park entrance fees on September 28, 2013. On September 28th more than 175,000 volunteers are expected to visit their favorite parks, beaches, wildlife preserves or forests and chip in to help improve these treasured places. It will also be the 20th Anniversary of National Public Lands Day, the largest, single -day volunteer effort for public lands in the United States. Moved by Mr. McGillivray, supported by Mr. VanderVeen, to approve participating in the National Public Lands Day 20th Anniversary celebration and waive park entry fees to all Oakland County Parks on September 28, 2013, for day -use fee parks only. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. STAFF REPORTS: Participation and Program Review The Participation and Program Review report for June 2013 was received. Food & Beverage Committee Update Staff reported that the Food and Beverage Committee is proceeding on evaluating the proposals received for Food and Beverage services. The plan is to interview the top two vendors, choose a candidate to enter into negotiations with, and report back to the Commission with a recommendation in order to proceed with the final selection on the vendor for the Food and Beverage Services. It was determined that a smaller subcommittee would be the negotiating team that would bring the final recommendation to the Commission. The negotiating team will consist of Executive Director Daniel Stencil, Corporation Counsel Jody Hall, Administrator of Purchasing Scott Guzzy and OCPR Commissioner Robert Kostin. The Food and Beverage Committee is also focusing on tying in the cost recovery into the process before the new vendor is selected. This includes evaluating possible alternative options for use of buildings, alternative options for providing banquet and food services, possible future modifications and revenue sources, EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: - Michigan Golf Hall of Fame - Park Master Plans - WYCD Nashville in the Neighborhood Concert - Possible lease options for Independence Oaks Upper Bushman Manor House - 2013 Oakland County Fair - Secondary marketing to draw patrons from the Windsor, Canada area - Oakland Uncorked scheduled for August 2, 2013 at the Oakland County Market 5-10 (Commission Meeting, July 10, 2013) NEW BUSINESS: Commissioner McGillivray identified the disproportionate amount of programs at Wint Nature Center as compared to those at the Red Oaks Nature Center. Staff indicated that plans are in place working on providing additional programs at Red Oaks Nature Center comparable to those at Wint Nature Center. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There was no new business reported. ADJOURNMENT: Meeting adjourned at 12:13 p.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 5-11 IVA [71.354L�CC91UN711Ks Find us onfacebook.com/ocparks OAKLAND COUNTYPARKS & RECREATION COMMISSION AGENDA AUGUST 7, 2013 AGENDA ITEm No. FISCAL SERVICES - P&R AccoUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: July 25, 2013 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 7. A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register_: June, 2013 (FM 9, FY 2013) 1,480,063.56 * Voucher Payment Register: June, 2013 (FM 9, FY 2013) 781,339.38 * Oak Management, Inc., Credit for Services Rendered Register: April, May & June, 2013 (FM 7, 8 & 9, FY 2013) $1,998.60 TOTAL 2.263.401.54 * Back-up information is available for review. 7. B. MONTHLY FINANCIAL STATEMENTS June, 2013 (FM 9, FY 2013) 7 A-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 9 FY 2013 (FOR MONTH ENDING 6130113) 2013 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,250,000.00 $11,425,138.06 ($175,138.06) 101.6% Other 255,525.00 37,039.73 218,485.27 14.5% GLEN OAKS GOLF COURSE 1,034,540.00 603,046.19 431,493.81 58.3% LYON OAKS GOLF COURSE 1,241,000.00 729,988.81 511,011.19 58.8% RED OAKS GOLF COURSE 399,600.00 199,583.70 200,016.30 49.9% SPRINGFIELD OAKS GOLF COURSE 785,174.00 385,910.43 399,263.57 49.1% WHITE LAKE OAKS GOLF COURSE 878,703.00 470,772.60 407,930.40 53.6% WATERFORD OAKS COUNTY MARKET 224,640.00 106,439.00 118,201.00 47.4% INDEPENDENCE OAKS NATURE CENTER 12,600.00 12,232.71 367.29 97.1% RED OAKS NATURE CENTER 12,000.00 4,080.00 7,920.00 34.0% ADDISON OAKS 448,380.00 263,498.63 184,881.37 58.8% ADDISON OAKS CONFERENCE CENTER 140,000.00 66,485.24 73,514.76 47.5% GROVELAND OAKS 724,600.00 299,820.84 424,779.16 41.4% HIGHLAND OAKS 3,000.00 6,034.00 (3,034.00) 201.1% INDEPENDENCE OAKS 311,948.00 168,610.77 143,337.23 54.1% LYON OAKS 88,000.00 74,665.50 13,334.50 84.8% ORION OAKS 109,500.00 74,749.00 34,751.00 68.3% RED OAKS DOG PARK 47,000.00 23,933.00 23,067.00 50.9% ROSE OAKS 164,040.00 151,540.00 12,500.00 92.4% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 72,178.00 53,010.51 19,167.49 73.4% WATERFORD OAKS ACTIVITY CENTER/PARK 63,485.00 58,396.01 5,088.99 92.0% RECREATION PROGRAMS & SERVICES 282,000.00 184,304.75 97,695.25 65.4% CATALPA OAKS 15,000.00 3,062.00 11,938.00 20.4% RED OAKS WATERPARK 1,040,400.00 191,355.80 849,044.20 18.4% WATERFORD OAKS BMX COMPLEX 19,500.00 7,219.00 12,281.00 37.0% WATERFORD OAKS WATERPARK 705,400.00 100,692.63 604,707.37 14.3% CAPITAL IMPROVEMENT 2,688,918.00 288,140.81 2,400,777.19 10.7% TOTAL REVENUE $23,017,131.00 $15,989,749.72 $7,027,381.28 69.5% EXPENSES ADMINISTRATIVE SERVICES $5,548,054.00 $3,767,323.48 $1,780,730.52 67.9% FISCAL SERVICES ADMINISTRATION 129,895.00 96,299.49 33,595.51 74.1% FISCAL SERVICES PARKS & REC 234,987.00 156,045.66 78,941.34 66.4% GLEN OAKS GOLF COURSE 1,218,416.00 729,696.96 488,719.04 59.9% LYON OAKS GOLF COURSE 1,828,849.00 1,096,282.07 732,566.93 59.9% RED OAKS GOLF COURSE 666,445.00 433,098.65 233,346.35 65.0% SPRINGFIELD OAKS GOLF COURSE 744,749.00 481,180.59 263,568.41 64.6% WHITE LAKE OAKS GOLF COURSE 943,959.00 631,492.41 312,466.59 66.9% WATERFORD OAKS COUNTY MARKET 256,824.00 158,934.03 97,889.97 61.9% INDEPENDENCE OAKS NATURE CENTER 270,655.00 75,121.40 195,533.60 27.8% RED OAKS NATURE CENTER 224,915.00 78,549.54 146,365.46 34.9% ADDISON OAKS 1,443,911.00 815,879.33 628,031.67 56.5% ADDISON OAKS CONFERENCE CENTER 164,535.00 148,930.66 15,604.34 90.5% GROVELAND OAKS 1,345,132.00 659,404.35 685,727.65 49.0% HIGHLAND OAKS 55,735.00 34,523.50 21,211.50 61.9% INDEPENDENCE OAKS 1,047,212.00 669,664.17 377,547.83 63.9% LYON OAKS 268,969.00 212,863.53 56,105.47 79.1% ORION OAKS 125,037.00 101,246.11 23,790.89 81.0% RED OAKS DOG PARK 53,392.00 54,620.55 (1,228.55) 102.3% ROSE OAKS 52,600.00 28,947.24 23,652.76 55.0% SPRINGFIELD OAKS ACTIVITY CENTERIPARK 538,211.00 214,394.19 323,816.81 39.8% WATERFORD OAKS ACTIVITY CENTER/PARK 1,123,067.00 472,141.38 650,925.62 42.0% RECREATION PROGRAMS & SERVICES 1,259,557.00 832,128.70 427,428.30 66.1% CATALPA OAKS 104,216.00 46,445.63 57,770.37 44.6% RED OAKS WATERPARK 1,360,660.00 685,173.89 675,486.11 50.4% WATERFORD OAKS BMX COMPLEX 50,137.00 31,349.72 18,787.28 62.5% WATERFORD OAKS WATERPARK 905,775.00 520,401.07 385,373.93 57.5% FACILITIES & MAINTENANCE 1,051,237.00 837,884.69 213,352.31 79.7% CONTINGENCY/INTERNAL SERVICE CHARGES* 0.00 153,301.55 (153,301.55) N/A TOTAL EXPENSES $23,017,131.00 $14,223,324.54 $8,793,806.46 61.8% REVENUE OVER/(UNDER) EXPENSES $0.00 $1,766,425.18 ($1,766,425.18) 2013 2012 2011 2010 ACTUAL REVENUE TO DATE: 69.5% 81.5% 66.6% 64.6% BUDGET BALANCE: 30.5% 18.5% 33.4% 35.4% ACTUAL EXPENSE TO DATE: 61.8% 58.2% 54.3% 50.8% BUDGET BALANCE: 38.2% 41.8% 45.7% 49.2% `CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 2) 7 B-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 9 FY 2013 (FOR MONTH ENDING 6/30/13) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET: WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER RED OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL YEAR TO DATE REVENUE $11,462,177.79 0.00 0.00 11,462,177.79 603,046.19 729,988.81 199,583.70 385,910.43 470,772.60 2,389,301.73 YEAR TO DATE EXPENSE $3,767,323.48 REVENUE OVER (UNDER) EXP. $7,694,854.31 96,299.49 (96,299.49) 156,045.66 (156,045.66) 4,019,668.63 7,442,509.16 729,696.96 1,096,282.07 433,098.65 481,180.59 631,492.41 3,371,750.68 (126,650.77) (366,293.26) (233,514.95) (95,270.16) (160,719.81) (982,448.95) 106,439.00 158,934.03 (52,495.03) 106,439.00 158,934.03 (52,495.03) 12,232.71 75,121.40 (62,888.69) 4,080.00 78,549.54 (74,469.54) 16,312.71 153,670.94 (137,358.23) 263,498.63 66,485.24 299,820.84 6,034.00 168,610.77 74,665.50 74,749.00 23,933.00 151,540.00 53,010.51 58,396.01 1,240,743.50 184,304.75 3,062.00 191,355.80 7,219.00 100,692.63 486,634.18 815,879.33 148,930.66 659,404.35 34,523.50 669,664.17 212,863.53 101,246.11 54,620.55 28,947.24 214,394.19 472,141.38 3,412,615.01 832,128.70 46,445.63 685,173.89 31,349.72 520,401.07 2,115,499.01 0.00 837,884.69 0.00 837,884.69 CAPITAL IMPROVEMENT 288,140.81 0.00 CONTINGENCY/INTERNAL SERVICE CHARGES` 0.00 153,301.55 TOTAL $15,989,749.72 $14,223,324.54 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (552,380.70) (82,445.42) (359,583.51) (28,489.50) (501,053.40) (138,198.03) (26,497.11) (30,687.55) 122,592.76 (161,383.68) (413,745.37) (2,171,871.51) (647,823.95) (43,383.63) (493,818.09) (24,130.72) (419,708.44) (1,628,864.83) (837,884.69) (837,884.69) 288,140.81 (153,301.55) $1,766,425.18 See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakqov.com/fiscal/info pub/month lyre ports. htm1 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 2 of 2) 7 B-2 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2013 Actuals with 5-Year Average Actuals) As of June 30, 2013 October I November I December I January I February I March I April I May I June I JUIV I August I September I YEAR TODA 5-YEAR AVERAGE REVENUE $ 300,047 $ 135,477 $ 1,709,864 $ 6,039,402 $ 3,735,860 $ 2,363,941 $ 1,264,870 $ 1,122,826 $ 1,317,951 $ 1,942,780 $ 1,455,092 $ 1,695,691 Percentage of Total 1.30% 0.59% 7.41% 26.16% 16.18% 10.24% 5.48% 4 86% 5 71% 8 42% 6 30% 7.35% FY2013 Amended Budget/Alottment $ 20,348,213 $264,489 $119,422 $1,507,234 $5,323,691 $3,293,135 $2,083,798 $1,114,974 $989,763 $1,161,765 $1,712,548 $1,282,654 $1,494,740 FY2013 Planned Use of Fund Balance $ 2,668,918 FY 2013 Amended Budget $ 23,017,131 FY 2013 Actuals $272,398 $127,699 $1,466,174 $4,910,427 $2,913,093 $2,263,034 $1,261,076 $1,102,228 $1,673,622 Avg. Monthly Revenue Over/(Under) $7,909 $8,277 ($41,060) ($413,264) ($380,042) $179,236 $146,102 $112,465 $511,856 $131,479 EXPENSES: _ - 5-YEAR AVERAGE EXPENSE $1,319,598 $1,278,780 $1,540,387 $1,261,183 $1,183,089 $1,630,978 $1,419,897 $1,822,094 $2,440,418 $2,253,541 $2,087,753 $2,337,020 Percentage of Total 6.41% 6.22% 7.49% 6.13% 5.75% 7.93% 6.90% 8.86% 11 86% 10 95% 10 15% 11 36% FY2013 Amended Budget/Alottment $ 23,017,131 $1,476,245 $1,430,582 $1,723,244 $1,410,896 $1,323,532 $1,824,589 $1,588,451 $2,038,392 $2,730,116 $2,521,055 $2,335,586 $2,614,443 FY 2013 Actuals $1,341,261 $1,259,689 $1,616,323 $1,216,615 $1,277,817 $1,588,426 $1,478,919 $2,155,038 $2,289,235 ---- _- --- $14,223,325 Avg. Monthly Expenses (Over)/Under $134,984 $170,893 $106,921 $194,281 $45,715 $236,162 $109,532 ($116,646) $440,881 $1,322,722 Total Avg Monthly Favorability/(Unfavorability) $142,893 $179,170 $65,861 ($218,984) ($334,327) $415,398 $255,634 ($4,182) $952,737 $0 $0 $0 $1,454,200 Note: June revenue includes capital contributions of $228,800 from MTNRF for CIP#975 ADD Connector Trail Path, and $59,341 from the 4-H Association for CIP#1235 SAC Event Campground. 7 C-1 LOAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE OPERATING EXPENSE NET OPERATING INCOME (LOSS) NON -OPERATING REVENUE (EXPENSE) COUNTY OF OAKLAND FY 2013 THIRD QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2013 VARIANCE BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT $ 8,650,623.00 $ 8,835,563.00 $ 8,335,563.00 $ (500,000.00) $ 22,958,010.00 $ 23,017,131.00 $ 22,442,131.00 $ 575,000.00 $ (14,307,387.00) $ (14,181,568.00) $ EXPLANATION OF SIGNIFICANT VARIANCES -5,66% Unfay. Entrance Fees Gen Admission ($325,000), Greens Fee ($125,000), Rental Golf Carts ($50,000) due to poor weather conditions. 2,50% Fay. Salaries and Fringe Benefits $125,000 reflects reduced staffing needs due to poor weather conditions. Fay. Grounds Maintenance $350,000 and Internal Services $100,000 related to cost saving measures. (14,106,568.00) $ 75,000.00 0.53% $ 11,512,650.00 $ 11,512,650.00 $ 11,989,791.00 $ 477,141.00 4.14% Fay. Property Tax Levy $183,000 based on most recent Equalization report. Fay. Sale of Scrap $6,000. Fay. Non -budgeted Capital Asset Contribution $288,141 from Michigan Natural Trust Fund (MNTRF) grant and 4-H donation for capital improvement projects. A budget amendment is recommended. TOTAL INCOME BEFORE TRANSFERS $ (2,794,737.00) $ (2,668,918.00) $ (2,116,777.00) $ 552,141.00 20.69% TRANSFERSIN $ $ $ $ CAPITAL IMPROVEMENT PROGRAM $ $ $ _ $ TOTAL NET INCOME (LOSS)` $ (2,794,737.00) $ (2,668,918.00) $ (2,116,777.00) $ 552,141.00 TOTAL NET ASSETS - BEGINNING $ 99,900,637.00 TOTAL NET ASSETS - ENDING $ 97,783,860.00 7 D-1 8/1/2013 aAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 7, 2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeff Phelps, Parks and Recreation Fiscal Coordinator Submitted: July 31, 2013 Subject: FY 2013 Budget Amendment INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 E ADMINISTRATION During Fiscal Month 9 (June 2013) Parks and Recreation recorded grant funding from the Michigan Natural Trust Fund (MNTRF) in the amount of $228,800 for use in Capital Improvement Project #975 Addison Oaks Connector Trail Safety Path. In addition, $59,340.81 was donated from the 4-H Association for Capital Improvement Project #1235 Springfield Activity Center Event Campground — Phase 2. STAFF RECOMMENDATION FY 2013 Budget Amendment: A budget amendment is recommended to reflect the recording of grant funds from the Michigan Natural Trust Fund (MNTRF) of $228,800 and 4-H Association donation of $59,340.81 for capital improvement projects. Revenues FY 2013 50800-5060201-160915-690189 Capital Asset Contributions $228,800.00 50800-5060201-160930-690189 Capital Asset Contributions $ 59,340.81 50800-5060201-160900-665882 Planned Use of Fund Balance ($288,140.81) $ - 0 - MOTION Move to approve the amendment of the OCPR Commission FY 2013 Budget as follows: Revenues FY 2013 50800-5060201-160915-690189 Capital Asset Contributions $228,800.00 50800-5060201-160930-690189 Capital Asset Contributions $ 59,340.81 50800-5060201-160900-665882 Planned Use of Fund Balance ($288,140.81) $ - 0 - 7 E-1 Ezam OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DUST 7, 2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Supervisor of Fiscal Services Submitted: August 1, 2013 Subject: OCPR Uncollectible NSF Check Write Off for 3rd Quarter FY2013 INTRODUCTION AND HISTORY AGENDA FISCAL SERVICES Attached is a copy of the OCPR Uncollectible Non -Sufficient Funds (NSF) Check Listing for 3rd Quarter FY2013 for the Oakland County Parks and Recreation Department. This is a "receive and file" item only. This listing will need to be signed and then forwarded to Jeff Phelps for Tim Soave's approval and presentation to the Board of Commissioners with the Quarterly Forecast Report. MOTION Move to receive and file the OCPR Uncollectible Non -Sufficient Funds NSF Check Listing for 3rd Quarter 2013. 7 F-1 MISSION ge�erre CREXTION �OMstir►� Month sent to OCa NC`� PARKSat �URds kNSF301 o She t $25e7 written'o OG105113 pPKLANd�3 Nor'SU �e2o 3 " �u M nth dumb r Po' 06I13 F,(2 AP d RePla�e nla t pate Amount 00 nla $edge NSF 30 e Center 0512g112 Nam b�f P 30 00 t F�rstl ota\ $ ounse\ occc) leas '& E,\\Zabeth P. be hn R. oration G 1 000 rrray pilette, �° d County Corp k\an en amounts uPss oners wish the re are referred tO Oa \e unoo\\eot�b h Board oI C°�'rn o \s e eGks °{ $100 °r m `ned that a res S�hab be rep° QeersO, aPPfO\J unoo\\e°t�b\e NSF ch \f it \s deterrn P\\ write -of\ of Gonmk Po1i o F\s�a\ Se 1 Oo0 require 6°ard Ser'4roes nd CO P,va\ of the Ina ohs n excess °{ $ pakla appro W r.\te ° by alp reP01" wr\tten for Quarter\y Puth°razed by'- To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Rep -Internal Services Submitted: August 1, 2013 Subject: Food & Beverage Banquet Services & Grill Room Operations — Approval INTRODUCTION AND HISTORY Since 1974, the Parks system had relied upon a single provider to meet all its food and beverage needs. Oak Management Corporation had an exclusive contract for all food and beverage operations at the golf courses, including grill room operations; golf outings; concessions at waterparks and campgrounds; limited vending; and banquet service at Addison Oaks Conference Center, Glen Oaks Golf Course, Lyon Oaks Golf Course and White Lake Oaks Golf Course. The Oakland County Board of Commissioners in 2006 passed Misc. Resolution #06245, stating, "...that no further extensions beyond December 31, 2015, shall be made to this lease without an appropriate RFP process." Furthermore, current Oakland County Purchasing Policies would be followed. In January of 2013, Oakland County Parks Food and Beverage Committee which is comprised of key administration and operations staff and Parks Commissioners, with the assistance of Oakland County's Purchasing Division and Corporation Counsel, developed a Request for Proposal (RFP) based on the needs of the park system and on research done of national best practices. The RFP was completed in March with responses due in April, which included a pre -bid and site visit component. The Committee developed evaluation criteria for the proposals which included: • Experience and background • Quality of service • Completeness of Proposal • Commissions paid to the County • Quality and Variety of food • Proposed Professional Service Contract Changes • Company policies and procedures for daily operations/safety • Financial Capability The Committee evaluated each applicant according to the criteria. Evaluation of the proposals was completed and two vendors were considered for further evaluation. The two vendors were selected for interviews with the Committee to discuss their submitted proposals and to give the Committee a chance to gain a better understanding of each vendor's proposal. STAFF RECOMMENDATION The Committee is recommending moving forward with contract negotiations for a license agreement and professional services contract with Oak Management Corporation for the continued operation of Addison Oaks Conference Center and Lyon Oaks, Glen Oaks and White Lake Oaks Banquet Centers and Grill Rooms. Staff is requesting the Commission's approval of the attached proposed resolution which provides for the next steps in the negotiations process. 8 A-1 Page 2 A negotiations sub -committee has been formed to negotiate contract terms with Oak Management. If negotiations are not successful, the sub -committee will move onto negotiations with the next qualified vendor, Kosch Hospitality. If at that time, negotiations are still not successful, the process will start over and the push for the recruitment of new vendors will begin. If and when a successful contract is negotiated, it will be brought to the full OCPR Commission for approval and will go through the Oakland County Board of Commissioners approval process as well. Updates will be provided to the Commission while negotiations are in process. MOTION Move to approve the attached proposed resolution authorizing the Food and Beverage Negotiations Sub -Committee to enter into negotiations for a License Agreement and Professional Services Contract with Oak Management Corporation for the potential food and beverage operation of the Addison Oaks Conference Center, Lyon Oaks, Glen Oaks, and White Lake Oaks banquet centers and grill rooms. 8 A-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION RESOLUTION FOOD AND BEVERAGE COMMITTEE RECOMMENDATION ON NEGOTIATIONS WHEREAS, in 1974 the Oakland County Parks and Recreation Commission contracted with Oak Management Corporation, formerly known as Laffrey, Werthman, and Fuller, Inc., to provide food and beverage services at the Oakland County Park facilities, including all banquet and concession services; and WHEREAS, extensions to the contract between the Oakland County Parks and Recreation Commission and Oak Management Corp. had been negotiated and approved by the Commission throughout the contract's term; and WHEREAS, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #06245, which prohibited further extensions "beyond December 31, 2015... without an appropriate Request For Proposal process"; and WHEREAS, in January, 2013 a Food and Beverage Committee comprised of key administrative staff, operations staff and Commissioners, with the assistance of Oakland County's Purchasing Division, Health Division and Corporation Counsel, developed a Request For Proposal based on the needs of the Park System and research completed on national best practices; and WHEREAS, the Request for Proposal for Full Service Food Operations for Addison Oaks Conference Center, Glen Oaks Golf Course, Lyon Oaks Golf Course and White Lake Oaks Golf Course was released by Oakland County Parks and the Oakland County Purchasing Division pursuant to the purchasing policies and procedures; and WHEREAS, the Committee evaluated each applicant according to developed criteria and selected two vendors to interview; and WHEREAS, interviews were conducted to discuss the proposals and gain a better understanding of each vendor's proposal. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission authorize the Food and Beverage Negotiations Sub -Committee to enter into negotiations for a License Agreement and Professional Services Contract with Oak Management Corporation for the potential food and beverage operation of the Addison Oaks Conference Center, Lyon Oaks, Glen Oaks, and White Lake Oaks banquet centers and grill rooms; and BE IT FURTHER RESOLVED that, in accordance with Oakland County Purchasing Division's policies, should the negotiations with Oak Management Corporation be unsuccessful, the Food and Beverage Negotiations Sub -Committee is approved to enter into negotiations with the next qualified vendor, Kosch Hospitality. If the negotiations with Kosch Hospitality are not successful, the matter of providing food and beverage services at the Oakland County Park facilities shall be returned to the Oakland County Parks and Recreation Commission for further deliberations. Moved by _ Supported by Date: 8 A-3 QAKLANDCOUNTYPARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 7, 2013AGENDA ITEmi No. 8 B1 f To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 1, 2013 Subject: Addison Oaks Campground Recreation Pavilion — Conceptual Approval ADMINISTRATIVE OVERVIEW • Strategic Plan (2008) o Chapter 3.1 Park & Facility Findings & Recommendations ■ Bullet #1, Sub Bullet #3 — Campgrounds that are more Family Friendly o Chapter 4.1 Facility Needs Assessment ■ Figure #1 — Medium Priority (13) Overnight camping areas • Five -Year Recreation Master Plan 2013-2017: o Objective 2.2: Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. o Action 2.2.G: Campground Recreation Pavilion: Construct new 60x80 recreation pavilion with storage to replace existing tent (FY2013 CIP 15-Year Forecast). • Park vision and facility concepts 2014-2023 (master plan) o Park master planning for Addison Oaks is occurring now. A campground recreation pavilion project is included in the 15-year CIP Forecast and will be incorporated into the draft planning documents during the upcoming concept development phase of the park master planning process which will occur September — October 2013. • Capital/Maintenance Management Plan o Year Identified — FY2007 or earlier o Campground Recreation pavilion — $240,000 o Management Plan Priority #3 • 2006 ADA Assessment Report o Not Applicable • Previous discussions/agenda dates o Budget Review — June since identified o Budget Approval — September since identified • Funding considerations o Not Applicable PROJECT OVERVIEW A new campground recreation pavilion with storage and vending space is being proposed as a new capital development project at Addison Oaks. Currently, Addison Oaks provides programming such as arts and crafts and games to its campers at a temporary tent that is erected each season. Operations and maintenance costs to maintain the existing programs at the tent consists of one part time staff member to run the programs, and two staff members twice a year to set-up and break -down the tent. Staff and patron feedback validate the popularity of the activities and indicate that a 8 B1-1 Page 2 EMENEM permanent pavilion, similar to that which is at Groveland Oaks, would enable the park to offer more types of programming, and more programming in general. Additional amenities identified by patrons and staff are vending machines and parking. This project is in the CIP 15-year forecast; the project scope listing is as follows: design/engineering [and construction) of a new campground recreation pavilion similar to Groveland Oaks. Its project priority status is customer service — revenue generation. Design is funded for FY13, construction for FY14. The project design has been schematically developed in-house. Blanket contracts will be used to bring design consultants on board to develop the project through construction documents. George W. Auch (GWA) is already assigned to the project as the construction manager. The pavilion site and location have been developed in-house with coordination between Addison Oaks and administration staff. The scope remains similar to that of Groveland's pavilion as listed in the 15-year forecast, with the addition of an expanded indoor vending area and parking. For reference, the pavilion at Groveland Oaks consists of a covered structure with stone seat walls, a chimney at one end, and storage, vending and office space at the opposite end. The Addison Oaks site currently has no parking near to it; parking would make the new pavilion accessible and make special event setup easier. Since the nearest concession area is relatively far from this site, an expanded vending area is also planned for the facility. The users of this pavilion will be campers at the park. Programming will include arts and crafts, games, dances and music performances. At this time, there are no plans to generate revenue from this facility though it could be considered in the future. The estimated life cycle of the structure is 50 years. Operations costs will remain similar to what they are now, as no additional staffing will be required for the pavilion, approximately $1000 per year. Maintenance costs will be minimal, approximately $1000 per year as well. No alternative funding is planned for this project. Construction drawings are expected to be completed this fall, before the close of FYI 3. Design costs are estimated at $44,000. Blanket contracts will be used for the design, and will be managed on a not -to -exceed basis. GWA has provided a preliminary construction estimate of $436,000; this number will be validated mid -way through the design process, and again before being released for bid. This project is anticipated to be bid in January 2014 and brought to the commission for construction approval in February 2014 for a construction start date of March or April 2014 as weather permits. Construction is anticipated to take approximately two months, with a goal to open the pavilion before the camping season is underway in mid -May 2014. ATTACHMENTS • Attachment A — Park Map • Attachment B — Aerial Map • Attachment C — Site Plan • Attachment D — Pavilion Plan • Attachment E — Existing Photos STAFF RECOMMENDATION With Commission comment, staff recommends proceeding with the necessary construction documents by Design Resource Associates (DRA) and bidding for construction by GWA. Final presentation of all project related costs will be brought to the commission for construction approval at a date to be determined. MOTION Move to approve proceeding with the necessary construction documents for the Addison Oaks Campground Recreation Pavilion project by Design Resource Associates (DRA), and bidding for construction by George W. Auch (GWA), contingent upon staff presenting all project related costs to the Commission for construction approval. cc K YI J RC Flying Field , ..................... oo •• ••••••� rrrrrrrrrrrrrrr�IV•d rrrrrr r� • : a: �� C rt • Intersection 3 where you are All maps M a p oriented to North Direction of 4 travel to next number © Parking I� Restrooms 0� Playground Portable Toilet *Trailhead Water Tower Paved Trail Boardwalk • • • • • Natural Trail O—� Trail Intersections ® Non -motorized entrance 04/13 V Contact Station PARK ENTRY IcnuNTY PARK 1 248.693.2432 1 ■ IZ:�iiriF'ii GTL•F,17 F.1Ti R;7 � 1 1480 W. Romeo Road (32 Mile) Leonard, MI48367-2432 w J> 0 Buhl Lake Loop Hike, Bike, Skate 2.5 miles Paved, long hill/elevation changes, steep downhill switchback cn Loop Hike, Bike 1.2 miles Packed dirt, uneven terrain, slight elevation changes 0 Loop (#7-9-10; use Loop A) Hike, Bike 2.4 miles Packed dirt uneven terrain; paved, steep downhill switchback 0 o m Trail Loop Hike, Bike, Equestrian 3.7 miles W Packed dirt, uneven terrain; moderate elevation changes (round trip) z Y Loop (from #20 and back) Hike, Equestrian 2.4 miles Packed dirt uneven terrain, slight elevation changes Singletrack (clockwise Flow) Mountain Bike Only 6.8 miles Packed dirt uneven terrain, slight to steep elevation changes Connector Trail Hike, Bike, Equestrian 1.6 miles Crushed limestone; <5%grade (2.4 miles total to Addison East) Trail Link 8 Bl-3 -- 4 � � .S% « ' P '' ara.. �� . '�_ y F. .,, , .. ' ` �' � 4 � �r �, <° � Y �' � �� . � � o. , 4� r �. .�' � •• _ � M, - �. �.� �� �. d � • �. f tr i � . � .. � h . }. � s 'r � ' i► �'; N!�.i � 1. ,� - .� �N �- �► ♦ a.... ` .r � 4 tea, ♦ � � r % 1 � }! �Ma� -� � .� :� ` { �, . if �� � � � � �, y'; � f.' ��►. e� '� � �' • _ � �a .� i ••w- � ► Yam'". ar-JI � ° a c7G V � a rt ;L u m �z t' fi1 4 c)eD i r z 0 'z i 1 47 VI ------------ 0 I A ,X , 1t1 u�u- ut� �n i n O ,ti 1/1 I 11 f.) e lol e n t i It o 0 f11 �t1 ill' n it • O 1 4 � o rr . r4 o 1 o r i t //1� --Nr�77 e J Z e Q e Z O < o O �T� e D o a . o e /� o �/ e Oo Z e o 0 ., � ° O H o o < o m ��rsrol,soATEs: sREE.r,a..,�: SITE PLAN - CONCEPTUAL PRO/E/:T ADDISON OAKS I1FA 1'IEsi ROAEO ROAO —!ll\L/'"11 V ' _ i FACILmEs. r.wurrEeuexEa oEVELovr.E!/r rm Vk-k I �: ��- I - - �� � - � � � Existing pavilion at Groveland Oaks : OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 7, 2013 AGENDA ITEm NO. 8 B2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 1, 2013 Subject: Conceptual Approval — Red Oaks Storm Water Reclamation ADMINISTRATIVE OVERVIEW • Strategic Plan (2008) o Chapter 2.1.4 Key Outcomes of the Plan ■ Bullet #4 —....cost effective and efficient ways to be more resourceful. ■ Bullet #6 — Review golf course performance & opportunities to be self-supporting o Chapter 4.1 Facility Needs Assessment ■ Figure #1 — High Priority (7) 18 & 9 hole Golf Courses ■ Figure #1 — Medium Priority (11) Dog Parks ■ Figure #1 — High Priority (8) Waterpark & Waterslides • Five -Year Recreation Master Plan 2013-2017 o Objective 2.2: Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. o Action 2.2.HHH: Dog Park Storm water Reclamation: Design and construction of the conceptual design to utilize existing storm water from the George W. Kuhn (GWK) Drain to fill sediment ponds (FY2013 CIP 15-Year Forecast). o Action 2.2.LLL: Golf Course Storm water Reclamation: Design and construction of the conceptual design to utilize existing storm water from the GWK to fill sediment ponds (FY2013 CIP 15-Year Forecast). • Park Vision and Facility Concepts 2013-2022 (Master Plan) o Water Quality Vision — "...showcase the success of GWK in improving water quality..." o Facility Concepts - Location of improvements to minimize disturbance. o Dog Park Facility Concept - "Add irrigation to maintain turf in Dog Park and Waterpark overflow parking area". • Capital/Maintenance Management Plan (FY 2014) o Year Identified — FY2007 o Storm Water Reclamation - Golf course - $320,000 o Storm Water Reclamation - Dog park - $150,000 o Management Plan Priority #4 — Customer Service — Efficiency/Operational Savings • 2006 ADA Assessment Report o Not Applicable • Previous discussions/agenda dates o Budget Review — June since identified o Budget Approval — September since identified • Funding considerations o Initial grant investigation completed by ECT indicates potential grants are available and will be actively pursued if project design proceeds. 8 B2-1 Page 2 PROJECT OVERVIEW The Red Oaks water park, golf course and dog park are sited on top of the GWK Drainage District, which contains a 124 million gallon Retention Treatment Facility (RTF) for treating sanitary sewage and (2) separate 10' diameter storm water conveyance pipes. These facilities comprise approximately 127 acres, much of which is irrigated, with the exception of the dog park. The current water source for the irrigation is municipal, and the recommended annual water usage expenditure, calculated based on past usage and recommended watering protocols is $110,000 for the golf course and $33,000 for the waterpark. If the dog park were to be irrigated, the estimated annual municipal water cost would be $16,000, for a total estimated yearly expenditure of $159,000 across the three Red Oaks facilities. The intention of this project is to capture and reuse existing storm water for irrigation purposes at the three facilities, while reducing and/or eliminating the need for municipal water. In working with our annual contracted engineer, Environmental Consulting & Technology (ECT), staff and consultants completed water quality and flow analysis before conceptual development. Upon confirmation of quality and flow for irrigation purposes, staff continued to work with ECT and Jerry Matthews Golf Course Design, Inc (JMGCD) to create concept drawings for the projects. JMGCD is the original golf course architect for the Red Oaks Golf Course and is subcontracted through ECT. Additionally, staff proceeded to consult with our annual contracted construction manager, George W. Auch (GWA) to assemble estimates for construction and maintenance of the project as well as the Water Resources Commission (WRC) to confirm project feasibility The current concepts include: • Golf Course; water will be pumped from the storm water system and stored on the course in two to three ponds. The ponds will be able to store approximately ten days' supply of water for the golf course, and will require about one acre of surface area. • Dog Park; water can be directly pumped as needed for irrigation; alternately, a pond can be created to store water, and act as a water feature for the patrons and their dogs. • Waterpark; underground storage tanks can be used to store water for irrigation, or the water could be stored aboveground at the dog park, similar to the golf course. Irrigation is required and already provided at two of three facilities, including the golf course and waterpark. These projects will benefit the park by provided operational cost savings in municipal irrigation water. Even though irrigation is not currently provided at the dog park, an operational saving will be realized in managing and growing sustainable turf, while minimizing operational rotation of dog areas. If feasible, the dog park pond will make the park more appealing to patrons and their K-9 friends as identified through patron surveys. The estimated construction costs, including contingency, for reclaiming water from the GWK Drainage District for irrigation at the Red Oaks parks are listed below: • Dog park — direct tap: $350,000 • Dog park — alternate to add water feature storage pond: $184,000 • Waterpark — underground storage tanks: $390,000 • Golf course — storage ponds: $891,000 • Total: $1,815,000 Overall anticipated fees for the project are: • Construction: $1,815,000 • Design: $180,000 • Total: $1,995,000 Considering a savings of $159,000 per year in municipal costs, the return on investment (ROI) would be 12.5 years. Note that water rate escalation will reduce the time to ROL The life cycle of this project is estimated at 50 years, with regular pond maintenance and dredging. ECT has preliminarily investigated grant funding opportunities for these projects and identified several potential candidates. They will be actively pursued if this project proceeds to design, 8 132-2 Page 3 A phased construction approach may be considered, however construction drawings for this project are expected to be completed by November, 2013. The construction costs will be validated throughout the design process, and again before being sent out to bid. This project may be bid in early winter of 2014 with final Commission approval estimated in February or March of 2014. If approved, a construction will begin spring 2014. This schedule is contingent on available grant funding. ATTACHMENTS • Attachment A — Park Map • Attachment B — Concept Plans STAFF RECOMMENDATION With Commission comment, staff recommends proceeding with the necessary construction documents by Environmental Consulting & Technology (ECT), and bidding for construction by George W. Auch (GWA). Final presentation of all project related costs will be brought to the Commission for construction approval at a date to be determined. MOTION Move to approve proceeding with the necessary construction documents for the Red Oaks Storm Water Reclamation project by Environmental Consulting & Technology (ECT), and bidding for construction by George W. Auch (GWA), contingent upon staff presenting all project related costs to the Commission for construction approval. i Awl " 0 K Z' ZA rLANa Red Oaks County Park w Madison Heights, MI 48071 k. LOakland County Parks & Recreation T 2800 Watkins Lake Road Daniel Stencil !R `�' Aw'�c •-� "1 ,+� ` w- ^ Y - 3 f�c. 1 e r�� ■ i -The Inf—eflan provided herewith he, been eamaled from moorddd,ads. plat,, tax maps, RED OAKS olf Course Club House '•:, ' �. i \\�1 t�� • �� k ice- r . F 'Rtl1 *•� •A X -yI-Waterpark Bath House if j 3-Waterpark Pavilion 4-Waterpark Concession Building V 5-Maintenance Building 1+, �i3q•-fii`#'rs�yr�i rF,l 7-Waterslide Empty Pool '•'�� ••• Park �., •ti ffl `r��A • I.7!K y Vi1._ i ^� , 1 . Complex . n. ` k 11-GoIfCourse Maintenance Building a.�1yi*��71iva'�■,�I 6 O3�P, 12-Golf Course Maintenance 13-Waterpark Lazy River LL 14-Waterpark Kiddie Pool iu V�~,-,� �� �]rv� m � �.' � - '�ii •, L..t `' .., L" by •y �. . 960 rrN 1 'i.i>i.•Y,■�' 7y'`L+'� f ,d,'�£�- 0 / DOG/ WATER PARK CONCEPT 1 IRRIGATION VOLUME FOR'WATER PARK TO BE PUMPED FROM UNDERGROUNDHENRY GRAHAM TO ( DIAMETER PIPES) TO BE LOCATED UNDER OVERFLOW PARKINGAR ON e1ENRY GRnNA 1BRNN Y— OOGPARKPROPERTY • WATER PARK 1NDAY DEMANO`A00,000 GALLONS • UNDERGROUND STORAGE CAPACITY- 615.000 GALLONS IRRIGATION FOR DOG PARKTO BE DIREMYTAKEN FROM THE TAP INTO HENRYGRAHAAI HENRY GRAHAM BRAIN DRAIN. TREATMENT. AND POND IN DOG PARK IS OPTIONALWATER FEATUFETHATGN DISTRIBUTION BE UTILIZED FOR IRRIGATION STORAGE NF NECOEDI IN OR LESSER SLOPES ALONG EASTERN END OF BASIN DOWN TO N'WL FOR CANINE ACCESS. • 10' WIDE WETLAND SHELF TO BE PLANTED WITH WEMND PLANTINGS IN W OF WATER DEPTH • SIDESLOPES FROM NWL TO TOP OF BASIN I6L^1 TO BE STASIMD WITH APPROPRIATE WET MESIC PLANTING QA? o • AM CONSTANT SLOPES FROM WETLAND SHELF TO BOTTOM N,A1c OF BASIN. GE° GE71 • NWL AT 6Z0 • POTENTIAL' WATER STORAGE UP TO 622 OAKLAND -OVERI-L 'NV4EIRTOSEPLACEDAT622MDwILLSPIM COUNTY Y INTO EXISTING IK STORM SEWER •EXISTINGTWIN AND PIPING UNDER PROPOSED / STORMWATER answaREATO REMOV BE REMovEo. \ \/ I?'IsrwG REUSE PROJECT . OPEN WATER IS S BEEP DOG •AREAS SVRROVNO THEBASIN GRADED ATAh11NIMUM I�L PARK � SLOPETO DIRECT OVERLAND SHEET FLOW TO THE BASIN - PAOAKLAND RKING •POND CAPACITY (ABOVE NW -I- 252,247 GALLONS COUNTY FMKS •POND CAPACITY (BELOW NWLP- 214AD7 GALLONS / I • DOG PARK I0 AY DEMAND 130.800 GALLONS : 1n . RAIN WATER RUNOFF (a INCH)-1.60D GALLONS ( I I OAKLAND COUNTY PARKS b • AND RECREATION RAINWATER RUNOFFII INCH)-28.400 GALLONS I IXISTING HPUMP OUSE J I� OAKLAND COUNTY, ] WDRNING DAYS BEFORE YOU DIG CALL MISS DIG 1-800—/fl2-7171 ��i o00 lie A°E� Am TO'WATER 5 PARKIRRIGATION en vnartct rluinet� �FSTt'�EDcr--ccEc6�6 �rstPrBr--,Pwd9al� .,HFI:TBnE DOG/ WATER PARK CONCEPT( \ � ICAr M Sr�EkTNN'9E0. e DWP-1 GOLF COURSE CONCEPT 2 ALL GRAINS ANOCATCH BASING IN TNETRIBUTARY AREA ADJACENT TO THE PONDS tv1LL BE COVERED WITH ACLOSED MANHGLEUG TO ALLOW FOR DIRECT [HEFT FLOW MTOTIE BASIN. IFN REARFIGSUUW FLOODINGORPONDINGIA THE FUTURE THE OPEN GRATE LIDO CAN BE REINSTALLED. • EITHER EOVALIDATION PIPES WILL CONNECT TKI BASINS OR THEY WILL NEED TO BE PUMPED (TO EACH OTHEP.OR INDIVIDUALLY TO THE GOLF COURSE IRP.IGATCN SYSTEM) N. AT625 • WATER STORAGE UP', EV • Z:1 CONSTANT SLOPES FROM TOP OF BASIN TO BOTTOM . OPENN'ATER IS S DEEP • POND', ONEFFLOW WER TO BE PLACED ATE77 ANOWILL SPILL INTO EXISTING STGRM SEVER FROM 1N11 • RONp)THF.F.XL+'TING CATLH Bn51N IR1r,162B,DBITOBE REMOVED AND THEAREa GRADED TO DRAINTOTHERASM OVER LOWWEIR TOM PIAMAT E21ANDVR BPILL INTO LXISTINGIS'GTOPMSEWER AS TALLRETAININGWALLTODEOCATEDALONGSOUTHERN PART of POND I • TWD POND CAPACITY(ABOVE NX;- BnAM GALLONS . TWO POND CAPACITY (BELOW NVILI. 1.035.DOD GALLONS . GOLF COURSE DEMAND- BTOA50 GALLONS . RAIN WATER RUNOFF(: INCH). GOOD GALLONS • MIN WATER RUNOFF0INCH(=61.DDO GALLONS • BALANCE OF WATER FROM NORTH GWK • ATLOWFLOW. THE NORTH GWK'S FLOWS ARE RELATIVELY LOW, ONLY NEED A MINIMUM OF A 15GPKI PUMP. • RUNNING TVIO PUMPS, THE BASINS CAN BE FILLED TO 10-DAY STORAGE CAPACITY IAT LOW FLOW) WITHIN 12 DAYS FOR POND NI AND 5.5 DAYS FOR POND B2 1 AMC-, OAKLAND COUNTY STORMWATER REUSE PROJECT Q iAKLAND OMY PARKS OAKLAND COUNTY PARKS AND RECREATION OAKLAND COUNTY, MICHIGAN 3 WORKING DAYS BEFORE YOU DIG CALL MISS OIG 1-800-482-7171 ro"mrv"Hrmr am.lc�l A n �mn> fR PI;01ELTrIN R �n LPRs��crcd°FDv� ,HEErTrtLE GOLF COURSE CONCEPT scALE:r•sB D::.v I IIORTN N[FTNVr.10ER e GC 2 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AucUS d 7,2013 AGENDA ITEm No. ACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 1, 2013 Subject: Conceptual Approval — Groveland Oaks — Section C Restroom/Shower Renovation and Campground Utility Improvements ADMINISTRATIVE OVERVIEW • Strategic Plan (2008) o Chapter 1.2.2.2 Strategies ■ Bullet #11 — Establish ADA Compliance Plan o Chapter 2.1.6 Recreation Facility/Amenity Needs ■ ...maintaining and updating the parks infrastructure. o Chapter 2.1.9 In the Future... ■ Bullet #13 — Take care of park amenities that are present. o Chapter 3.1 Park Facility Findings and Recommendations ■ Bullet #4 — The parks need an asset management schedule for replacement. o Chapter 4.1 Facility Needs Assessment ■ Figure #1 — Medium Priority (13) Overnight camping areas • Five -Year Recreational Master Plan 2013-2017 o Objective 2.2: Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. o Action 2.2.JJ: Campground Group Area C and Day Use Restrooms (FY2013 CIP 15-Year Forecast). • Park vision and facility concepts o Scheduled for completion in FY2014 • Capital/Maintenance Management Plan (FY2013 & 2014) o Year Identified — FY2007 o Restroom/Shower — Section C - $540,000 o Campground — Utility Improvements, Design - $42,500 (Sections A, B, C & D) ■ FY2015 Campground — Utility Improvement Construction - $425,000 o Management Plan Priority #4 — Customer Service Efficiency and Operational Savings • 2006 ADA Assessment Report • Multiple accessibility issues with the Campground Section C restroom were identified in the 2006 ADA Assessment Report, including: o Threshold at entry door too high o Signage needs to be relocated o There are no accessible stalls o Shower stall not accessible o Mirrors not at right height o Accessible parking needs to be improved o No accessible route from parking and from campsites within Section C • The accessibility transition plan is in progress and will update the 2006 findings and provide recommendations to implement improvements. 8 B3-1 Page 3 • Previous discussions/agenda dates o Budget Review — June since identified o Budget Approval — September since identified • Funding considerations o Homeland Security Grant for Tornado Shelters however did not apply. PROJECT OVERVIEW The restroom and shower facility at Groveland Oaks Section C was constructed in 1978. It currently has poor ventilation and lighting, and no accessible or family facilities. The facility was designed for expansion and renovation in 2009 and put on hold. The original designers, Design Resources for Architecture, LLC, (DRA) are working with OCPR's staff and Frank Rewold and Sons (FRS) construction managers to validate the current design per building codes and current needs. In addition, they are including Section C campground utility upgrades as part of the project. The current location of the restroom/shower facility is to remain, as it is well situated within the camping area. By adding two family restrooms the project will increase the number of restrooms available for campers. In addition and according to feedback from patron surveys, family and accessible facilities were a demonstrated need. A separate project to upgrade the utilities to the campsites was also in the planning stages as the restroom/shower facility renovation was brought back on-line. Since the two projects are at the same site they are being merged into one project to take advantage of economies of scale. The campsites currently do not have enough electricity. Technology has improved over the years, and campers are bringing with them more devices that demand electricity. The pedestals at the campsites cannot accommodate all of the demand. The water lines running to the campsites are in the same trenches that the electric conduits are in; therefore they will be exposed as part the electrical upgrade. This is a good time to replace the water lines from a maintenance standpoint, and separate them into zones so that the entire section does not need to shut down when repairs at one site are required. In addition, the spigots will be replaced with those that comply with current accessibility guidelines; the current spigots are not accessible. Increase in revenue is not expected since this is an existing facility, serving the same number of available campsites. Likewise, operation and utility costs are expected to remain the same, since the renovation includes the use of efficient/sustainable operating equipment and materials. Estimated life -cycle of the structure is 35 — 40 years. If approved, this project will be bid in August of 2013 and brought to the commission for construction approval in September 2013. Construction would start in the beginning of October after the campground has been closed for the season, and completed before the beginning of the 2014 camping season. The current estimate for the shower/restroom facility renovation and expansion developed by FRS, and including design and permitting fees is approximately $600,000. Campground utility improvements have not been estimated; construction costs will be presented at the September commission meeting. ATTACHMENTS • Attachment A — Park Map • Attachment B — Existing Plan • Attachment C — Proposed Site Plan • Attachment D — Proposed Floor Plan • Attachment E — Existing Photos STAFF RECOMMENDATION With Commission comment, staff recommends proceeding with the necessary construction documents by DRA and bidding for construction by FRS. Final presentation of all project related costs will be brought to the Commission for construction approval at a date to be determined. Page 4 NFAIMEM MOTION Move to approve proceeding with the necessary construction documents for the Groveland Oaks — Section C Restroom/Shower Renovation and Campground Utility Improvements project by Design Resources for Architecture, LLC, (DRA), and bidding for construction by Frank Rewold and Sons (FRS), contingent upon staff presenting all project related costs to the Commission for construction approval. 8 B3-3 jr�I OAKLAND i ' Groveland Oaks County Park 14555 Dixie Hwy. Holly, MI 48442 Oakland County Parks & Recreation 2800 Watkins Lake Road 4 Daniel Stencil Waterford, MI 48328 Executive Officer Map created on 10/31/08 O a The IMarm '" Provided h+ro*th ha+baon c pllad hem m Mod deeds, Plol+, tax mope, rvoye and otherp11l rocord+. It la not a legally recorded map orvurvcy and I. Intended to be used a+ane. Uvara should cen+ult Malnlorcnallon saunas m M1...d above M. pueetlone arl+a.' Groveland Oaks l-Maintenance Building 2-Lot C Restroom 3-Play Lot Section C 4-Boat Launch 5-Boat Launch Deck 6-Contact Station 7-Maintenance Building 8-Pavilion 9-Concession Building 10-Group Camping 1 Shelter 11-Group Camping 2.3 Shelter 12-Group Camping 4,5 Shelter 13-Group Camping 63 Shelter 14-Group Camping 8,9 Shelter 15-Group Camping 10,11 Shelter 16-Group Camping 12,14 Shelter 17-Mini Golf Course 18-Pine Grove Playground 19-Pine Grove Restroom/Laundry 20-Playground 0 245 490 980 Feet I Groveland Oaks Existing Section C Restroom/Shower Facility OUTLINE ON NEAF electrical transformer generator EXISTING F=''-1LITY switcheear TO BE REN Zmain panel sect "c° EXPANDED II= \ FACILM- .Ar^RION tr SIDE.'.'ALK AND tree PARKING NEW SIDEWALK Q Groveland Oaks Section C RestroomlShower Facility - Proposed Site Plan q" tree propane pig 0 well 10" tree i4,T€D RE�TP-rC7 X H'A.Ic3 Fa^ 6'; tree EXISTING TREES TO BE REMOVED is :re¢: d" tree trcc iV tree AREA OF nEWt 51DEWALPARKING A EA� - WINDMILL LOOP - NEW LANDSCAPED ISLAND i w z a J e � 6" tree p U Q PARKING AREA /i NEW SIDEWALK BARRIER FREE PARKING SPACE AND LOADING AREA / o / D;tree �� o j RELOCATED KIOSK 00 W 44 r---------------------------------------------------------------------------� I I I I I I 1 I � x 1 I I ® O © I I I I I I I I I I I I I I I I ' I ❑ I , I I I O l I I I I I I j I I I I I I I I I I - I I ® ® I I I I I Groveland Oaks - Section C Restroom�---------------------------------------------------� Shower Facility - Proposed Plan ► �i o �wland UiKs .. txlstUlc.j Section u Kestroom/bnower r(,]c:nn ►ty - rows c 8 B3-8 00 (o OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 7,2013 AGENDA ITEm No. FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Zachary N. Crane, Landscape Architect, Project Manager Submitted: August 1, 2013 Subject: Conceptual Approval — Springfield Oaks — Main Arena Bleacher Replacement ADMINISTRATIVE OVERVIEW • Strategic Plan (2008) o Chapter 1.2.2.2 Strategies ■ Bullet #11 — Establish ADA Compliance Plan o Chapter 2.1.6 Recreation Facility/Amenity Needs ■ ...maintaining and updating the parks infrastructure. o Chapter 2.1.9 In the Future... ■ Bullet #13 — Take care of park amenities that are present. o Chapter 3.1 Park Facility Findings and Recommendations ■ Bullet #4 — The parks need an asset management schedule for replacement. o Chapter 4.1 Facility Needs Assessment ■ Figure #1 — Medium Priority (15) for Amphitheaters. • Five year Recreational Master Plan (2013-2017) o Chapter 1 Executive Summary ■ Looking Forward, Recreation Facilities, Bullet #11 • Park Vision and Facility Concept (Master Plan) o Scheduled for completion in FY2014 • Capital/Maintenance Management Plan (FY2014) o Year Identified — FY2011 o Main Arena Bleacher Replacement - $600.000 o Management Plan Priority #1 — Health & Safety • ADA Transition Plan (2004) o Site ADA Compliance Deficiencies and Recommendations ■ Section 11.A • Previous Discussions/Agenda Dates o Budget Review — June 5, 2012 o Budget Approval — September 3, 2012 o Budget Review — June 5, 2013 • Funding Considerations: o Unsuccessful Grant Application to the Michigan Department of Agriculture and Rural Development, County Fairs Capital Improvement Grant Program, Amount $25,000. Page 2 PROJECT OVERVIEW The existing bleachers at the main arena at Springfield Oaks were originally installed as part of the initial development of the fairgrounds over 30 years ago. According to today's regulations and codes, these bleachers are no longer compliant and pose a significant liability due to open fall areas between seats and foot planks. The current bleacher seating capacity is 3,186 people with additional lawn seating capacity of 2,853 for a total seating capacity of 6,039. The intent of this project is to closely match the bleacher seating capacity and to provide the required accessible seating/routes. Staff is currently working with our annual construction manager, Frank Rewold and Sons (FRS), to finalize replacement costs for this project. FRS and staff are working with bleacher manufactures to maximize seating layout efficiencies. The option of refurbishment and/or reuse of existing bleachers are not feasible due to their age and structural integrity. In addition to the replacement of the bleachers, accessible routes around the bleachers do not conform to the American Disabilities Acts (ADA). In the fall of 2012, staff assisted the Oakland County 4-H Fair Board to submit an application for funding through the County Fairs Capital Improvement Grant Program under the Michigan Department of Agriculture and Rural Development Department for $25,000.00. The Board was notified in winter of 2013 that they were unsuccessful in securing this grant. The conceptual budget for this project is $524,313.00, which includes removal and replacement of all existing bleacher sections, accessible concrete pathways, earthwork, site grading and restoration. The FY2014 Capital Improvements Program budget for the SAC Main Arena Bleacher Replacement is $600,000. If conceptually approved, it is anticipated that this project will be presented to the Commission for construction approval on September 4, 2013, with construction commencing in October. Completion is anticipated for early spring, so lawn can be established in disturbed areas before the 2014 Oakland County -- Fair. Staff will continue to work to find efficiency to minimize overall project costs while meeting the replacement intent. ATTACHMENTS - SAC Main Arena Bleacher Layout STAFF RECOMMENDATION With Commission comment, staff recommends proceeding with the necessary construction documents in- house and bidding for construction by FRS. Final presentation of all project related costs will be brought to the Commission for construction approval at a date to be determined. MOTION Move to approve proceeding with the necessary construction documents for the Springfield Oaks — Main Arena Bleacher Replacement project in-house, and bidding for construction by Frank Rewold and Sons (FRS), contingent upon staff presenting all project related costs to the Commission for construction approval. 8 B4-2 BLEACHER A 540 PERSONS 72'x16' BLEACHER 720 PERSOP 96'x1 BLEACHER 360 PERSON 48'x1 f NEW SURFACE ARI TO BE INSTALLE 16,245 SOI INCLUDING A PATHWA' SPATIAL ANALYSIS PLAN SCALE. 1" = 50'-0" /�G�a�1�1LD C�ONJG i 1`7 rpnoCdo LDESIGN & DEVELOPNDIT 2800 1VATKINS LAKE ROAD WATERFORD, MICHIGAN 48328 CRAVN BY: MICHAEL J. DONNELLON, R DATE. 4- 5- 06 (m EXI5TIN G 13LEA CHER SEATS = 3,186 TENFORARY BLEA CNER SEATS = 150 LAWN SEATING = 2,853 TOTAL 5EAlIN G = 6,189 SPRINGFIELD OAKS - MAIN UPPER ARENA 12451 ANDERSONVILLE ROAD DAVISBURG, MICHIGAN 48350 m OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA w To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: August 1, 2013 Subject: Independence Oaks Safety Path INTRODUCTION AND HISTORY Oakland County Parks and Recreation Commission staff has been in discussion with the Independence Township Safety Path Committee for some months regarding the possibility of collaborating on a project to build a safety path along the west side of Sashabaw Road at Independence Oaks County Park. The pathway would run from the main entrance to the park north to the entrance at Independence Oaks —North, with a possible road crossing to connect to an existing sidewalk on the east side of Sashabaw Road that runs north to Oakhill Road. A map of the project is included. OCPRC staff has also been in contact with the Michigan Department of Transportation regarding the competitiveness of this project for grant funding under the Transportation Alternatives Program (TAP) and with the Road Commission of Oakland County as a potential sponsor for the project (neither OCPRC nor Independence Township is an eligible applicant). All parties have responded positively and enthusiastically to the project. Because TAP only funds pathways that are at least ten -feet wide, with two -foot wide shoulders on each side, and 14-foot wide boardwalks, the project has been estimated to cost $1,586,335. This includes approximately one mile of asphalt trail and one-half mile of boardwalk. While the grant program requires a local match of 20%, chances of success are improved when more "match" is proposed. After our discussion with the township safety path committee, the Independence Township Board of Trustees recently passed a resolution supporting the project and committing up to $300,000 as their portion of the local match, or approximately one-half of a proposed 40% local match amount. A copy of the resolution is included. The pathway project at Independence Oaks Park is included in the June 5, 2013 Proposed FY 2014-2029 Capital Improvement Projects Management Plan and 15-year Forecast as "Upper Bushman Boardwalk and Trail Phase II" with $90,000 for design work in FY 2014 and $900,000 for construction in FY 2015. The project is also included in the Strategic Action Plan within the Five -Year Parks and Recreation Master Plan 2013-2017. STAFF REQUEST Staff is requesting the Commission to provide informal consent to staff to begin design work in FY 2014 and continue preparing an application, in conjunction with Independence Township, for approximately $900,000 in grant funds to the Transportation Alternatives Program for this project, with the expectation that OCPRC will provide approximately one-half of the local match plus funding for design work. MOTION Move to approve informal consent to staff to begin design work in FY 2014 and continue preparing an application, in conjunction with Independence Township, for approximately $900,000 in grant funds to the Transportation Alternatives Program for this project, with the expectation that OCPRC will provide approximately one-half of the local match plus funding for design work which is estimated to be a total of approximately $380,000-$400,000. 8C-1 STATE OF MICHIGAN COUNTY OF OAKLAND CHARTER TOWNSHIP OF INDEPENDENCE i 1 9 111 PROGRAM AGREEMENT FOR SASHABAW ROAD SAFETY PATH COLLABORATION WITH OAKLAND COUNTY PARKS & RECREATION COMMISSION RESOLUTION NO. 2013-12 At a Regular meeting of the Board of Trustees of the Charter Township of Independence, Oakland County, Michigan, on July 9, 2013, at 7:00 P.M., whose present and absent being, PRESENT: Supervisor Kittle; Clerk Pallotta; Treasurer Brown-, Trustee Aliaga; Trustee Lohmeier; Trustee Ritchie-, and Trustee Schroeder ABSENT: None The following preamble and resolution were offered by Trustee Schroeder-, And supported by Trustee Lohmeier '. WHEREAS, The Charter Township of Independence Township (the Township) initially Studied a safety path program in 1978 which resulted in the formation of a Safety Path Committee; WHEREAS, The main goal of the program was to provide a safe and efficient means of non -motorized travel between major activity centers; WHEREAS, The Safety Path Committee, in formulating a recommended Safety Path Plan, reviewed routes within the Township to determine the most feasible and efficient location of proposed paths: WHEREAS, In 1992, the Township incorporated its Safety Path Plan into the piaster Plan; WHEREAS, Township residents have supported the construction of the Township's Safety Path System through special millage funds; WHEREAS, Safety paths in the Township have been constructed in accordance with the Safety Path Plan either by the Township or by private developers; WHEREAS, The Township's development regulations require safety paths on designated routes to be constructed when property is developed-, WHEREAS, In addition to the Township's Safety Path System, Oakland County has been promoting a regional system targeting primary locations for local path networks and major points of interest for County and state linkage tie-ins; WHEREAS, The Safety Path Committee supports placing a strong emphasis for completing the safety path system that links destination points with residential areas throughout the Township and in coordination with Oakland County's vision; and 8 C-2 WHEREAS, The Township recognizes the need to work in collaboration with other governmental agencies to further ensure the long term financial stability of the program and to aggressively pursue grant funds. NOW THEREFORE, BE IT RESOLVED, That the Township Board hereby SUPPORTS a collaboration between the Township and Oakland County Parks and Recreation Commission for the construction of a safety path along Sashabaw Road for the purpose of extending the path between the north and south entrances of Independence Oaks County Park-, and BE IT FURTHER RESOLVED, That the Township hereby SUPPORTS Oakland County Parks and Recreation Commission's application to the State of Michigan for its Michigan Department of Transportation Altemative Program; and BE IT FINALLY RESOLVED, That the Township Board hereby APPROVES the funding for 50% of the match in an amount not to exceed $300,000.00. RESOLUTION DECLARED ADOPTED. YEAS: Supervisor Kittle; Clerk Pallotta; Treasurer Brown; Trustee Aliaga, Trustee Lohrneier; Trustee Ritchie; and Trustee Schroeder NAYS: None ABSTENTIONS: None ABSENT: None STATE OF MICHIGAN )ss. COUNTY OF OAKLAND ) 1, the undersigned, the duly qualified and acting Clerk of the Charter Township of Independence, Oakland County, Michigan, do hereby certify that the foregoing is a true and complete copy of a Resolution adopted by the Board of Trustees of the Charter Township of Independence at a duly called meeting held on the ninth day of July 2013, the original of which is on file in my office. IN WITNESS WHEREOF, I have hereunto affixed my official signature this ninth day of July 2013. U-1`101-1 I Barbara A. Pallotta, CM(-- Township Clerk Chartel, Fownship of Independence 8 C-3 Transportation Alternatives Program Sponsorship Agil,eement (IN'lust be submitted with each application filed by any organization that is not an Act 51 Agency. i.e., incorporated city or village, county road commission, or public transit agency.) Project: lndei�endence Oaks Safety Path Act 1 Agency: Road Commission for Oakland COL111tV Agency: - Signature of Act SI Applicant Signature: July 11, 2013 'J, Typed or Printed Name and Title: Patrick J. Kittle, Supervisor Signature of the chief' executive officer (or other official authorized to sign) of the Act 51 eligible agency. This application is heinc, submitted by a [loll Act 51 eligible entity Linder Mir sponsorship and you agree act as legal jurisdiction for this project. Signature of Private Nonprofit or For -Profit, or Other Non -Act -51 Applicant to be Sponsored by the Act SI Applicant Signing Above Name ot'Organization: Sigmaure: Typed or Printed Narne and Title: Date: Signature of chief executive official (or other official authorized to sign) of the private nonprofit or for -profit entity to be sponsored by the Act 51 applicant signing above. Applications fi,orn private nonprofit, for -profit and other applicants that are not Act 51 agencies will not be considered without both required signatures on this page at the time of application submittal. Include this signed (10CLIment as an attachment with your application. Q 0 A C �7R(t t ','mil i• �1 • , „'F� ,I . �_i ,er - I _ � '�,_ `� , 4 Y ts'`, .• '���-fit', ir,/ • ,• -/ 11• POTENTIAL CROSSWALK I IIt F�T A,M�. Syr/ < • •� f! 1'�' - .T. 4 / X'! r � yo AAM ro, PROPOSED BOARDWALK SECTION It i I� r. PROPOSED PATH �' c• _ ' w1�.y�, 1 (� INDEPENDENCE �oj A'- 1 7,' r �) '� I � 11//d nG, �n �' 'M•• �t � � � %` 41 PRO ,I n POSED PATH ;1� JiA"f if'� x •*�l' 1, '� f ti- •-1 ' • �;' f .`.b'/t 1 I. � �,t" • ` a ram' . I .. ', v fv 1 I ' PROPOSED BOARDWALKSECTION WA do A PAR%ENTRANCE 9 � %�. - •�' ,1. ,,e.-� IND SAFETY PATH ^"Ys"'' NORTH o 5 iso soo soo soo 1,200 w Feet (f+ /1 EXECUTIVE OFFICER'S REPORT ITEM # 9 B 1. Catalpa Oaks Grand Opening: The Grand Opening of the new facilities at Catalpa Oaks will immediately follow the OCPR Commission meeting on Wednesday, August 7, 2013. Please dress in your light blue OCPR Commission Polo Shirts and Khakis. Photos will be taken. 2. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 3. Park Master Planning Update: Listed below is an update from Project Advisor Donna Folland on the Oakland County Park Master Planning. Park Master Planning 2014: The Park Master Planning Process continues for Addison, Groveland and Springfield Oaks. The first two steps (public input and baseline documentation) are nearly complete and the third step (staff visioning) will occur in August. Concept Criteria (formerly Concept Filters): This tool is currently being reviewed and tested by staff. Development of the filters has taken longer than expected and review by the Executive Committee is now anticipated for August 21, 2013, Public Input: Staff and volunteers have been very successful in implementing Park User Intercept Surveys at Addison, Groveland and Springfield Oaks. The survey project will wrap up on Sunday, July 14, 2013. Office staff and interns are working on data entry now. UM -Flint consultant team will be delivering a preliminary report on August 2, 2013, to the Park Master Planning Team 4. Upper Bushman Manor House Potential Lease: Staff is working with representatives of the NOHLC (North Oakland Headwaters Land Conservancy), the Six Rivers Regional Land Conservancy, and the Oakland County Conservation District about a joint lease of the Upper Bushman Manor House. Attached are copies of letters of interest from the Six Rivers Regional Land Conservancy and NOHLC. 5. Highland Oaks Central Parking Lot Cost Breakdown: As requested by the Commission at the July 10, 2013, Commission meeting, the Highland Oaks Central Parking Lot Project cost breakdown of the approved George W. Auch proposal is listed below: Highland Oaks Central Parking Lot Cost Breakdown Fencing & Gates $ 5,736.00 Asphalt paving $26,820.00 Site grading $24,345.00 Tree/brush removal $10,605.00 Restoration $2,800.00 Parking aggregate surface $23,960.00 Trade Cost Total: $94,266.00 Permitting/Testing $5,919.00 General Conditions $16,300.00 10% Contingency $11,649.00 CM Fees $5,125.00 Bond $2,093.00 Total Contract Award Amount: $135,352.00 mm 6. Great Lakes Restoration Initiative (GLRI) Grant -Funded USFS-USDA Aquatic Invasive Signs: OCPR will receive 11 interpretive educational signs for aquatic invasive species (AIS) from the Huron -Manistee National Forest - U.S. Department of Agriculture (USDA). The signs are funded by a Great Lakes Restoration Initiative (GLRI) grant to the Huron -Manistee National Forest — USDA, who contacted OCPR due to the availability of excess funding for additional signs, which will be provided free of charge to OCPRC. Sign content provides color -ID pictures for common aquatic invasive species and recommended good housekeeping (cleaning) practices for boats and fishing equipment. The 40x30" signs and associated frames will be phased -in to replace existing aquatic invasive awareness signs at public boating and fishing access points in Rose, Highland, Orion, Independence, and Groveland Oaks during the summer of 2014. Receipt and installation of the USDA signs will facilitate communication of up-to-date aquatic invasive identification and management information to park users in order to help preserve the ecological integrity of OCPR's high -quality lakes and adjacent wetlands. The signs will provide a value- added amenity to the new MNRTF-funded boardwalks and docks at Rose and Highland Oaks, and assist in fulfilling public education recommendations included in ECT's 2011-2012 `Oakland County Parks Lakes Assessment Study'. The GLRI grant -funded signs are valued at $1,210.44 ($110.04 each). OCPR will also receive sign frames valued at $385. 7. Flea Market: The Operations staff for the County Market has been monitoring the decreasing number of vendors and patrons for the Sunday Flea Market. Oakland County Market Manager Jeremy Brown is working on a formal report that will be coming to the Commission in September to consider eliminating the Flea Market effective January 1, 2014. 8. FY 2014 Proposed Budget Update: In the final budget for FY 2014 Capital Equipment staff will request an increase of approximately $200,000 for the purchase of a new passenger bus to support our aging bus fleet. OC Express initiated requests continue to grow as well as the service for park and recreation agencies, and City/Village/Township requests. 9. Potential Telecommunication Tower — Springfield Oaks: ATT is interested in locating a telecommunications tower at Springfield Oaks. Their original proposal was to collocate on the existing water tower with Verizon; however, a structural analysis by Dixon Engineering has determined that an additional 50 foot structure is not possible. On July 17, 2013, staff met with ATT personnel and identified an alternative ground site near the existing water tower. ATT will evaluate the new location and advise of their decision. The projected annual lease revenue is estimated to be approximately $25,000-$30,000. 10. Potential Park Land Sale - West Side of Orion Oaks Park: Staff has been approached by a real estate firm regarding potential interest in the purchase of 35.84 acres of Orion Oaks Park on the west side of Baldwin Road, which is a detached section/parcel. This land currently is not used for any Park and Recreation purposes, other than a sanctuary for the surrounding property owners. The property was purchased with grant funds and would involve a conversion of parkland, which would mean the Park System would need to acquire an equal size parcel somewhere else. Staff will keep the Commission apprised of the status of this project. 11. Communications/Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: •Created capital improvement project signs for the yurt construction at Addison Oaks and Groveland Oaks. •Provided a news release and photographs to Prosper e-newsletter about the donation by Barrick for the disabled veterans programs. Also, followed up with media after the June 8 Nashville in the Neighborhood concert. •Added 3,052 email addresses to the GovDelivery database from the Michigan Municipal Golf Program. am -Planned and executed promotion of the July 8 Nashville in the Neighborhood 99.5 WYCD concert at Springfield Oaks in partnership with Genisys Credit Union and the Oakland County Fair Association. -Organized and hosted a July 6 Open House/Media Day for parks commissioners, Oakland County Board of Commissioners and media to generate awareness and increase publicity for the 11-day Oakland County Fair. -Designed a waterparks ad for the "50 Things to Do Guide" that ran July 14 in The Oakland Press. •Created the e-ad to promote Springfield Oaks Golf Course and the Golfer Loyalty Program for the July Golf Association of Michigan email to 34,000 subscribers. -Initiated two secondary market promotional efforts to reach guests living in the Windsor metroplex. An eight -page special section was inserted into 41,289 copies of The Windsor Star newspaper on July 6 with offer of special rates for park entry, camping and waterparks for Canadian residents. A "companion" digital color ad ran on the newspaper's website July 6-20. Currently in development is a full -page advertorial in Windsor Life Magazine to promote fall golf at all five courses. The magazine is delivered to more than 90,000 residents of Windsor -Essex County. -Provided event information to PlateMate, a printing company that provides placemats to local restaurants. In June, 15,000 placemats were provided to six dining locations in Orion and Oxford. There is no charge for OCP to participate; staff provided information on the Oakland County Fair, nature center events and natural resources programs. -Continued updating the database with guest opt -ins for specific areas of interest. As of June 24, the top five categories are as follows: — Waterparks: 10,475 — Golf: 9,368 — Winter activities: 6,569 --> Nature programs: 6,101 --3 Camping: 5,530 -Continued to send information to Prosper, the twice -monthly e-newsletter (distribution 50,000). Recent Prosper articles have included: the $20,000 Barrick donation for adaptive recreation for veterans with disabilities; the Addison Oaks Connector Trail dedication; and the River Walk program at Red Oaks Waterpark. Kristie Zamora and Steve Huber have also allowed parks to run ads for waterparks, camping, golf, nature centers and more. -Worked with the Oakland County Historical Commission to design a 24" x 63" banner for use at shows and with displays. Also created a photo display on the Ellis farm archeological dig. Both items will be on display during the month of July at the County fair/Ellis Barn (July 4-14) and at the Ellis house on July 19 for the Home Tour event. -Assisted Oakland Schools' Great Start Collaborative with promotion of several parent/child events taking place at Waterford Oaks County Park. -Created a banner ad for the cover of the Oakland County Fair booklet, inserted into The Oakland Press on Sunday, June 30 and will be distributed during the 11-day fair. Also designed a camping offer ad for the booklet. -Developed a "GO! Adventures" ad for the fall community recreation booklet for Independence Township. -Wrote talking points for the Executive Officer for the SCAMP Ellis house designer showcase event. 9 B-3 •Provided color photos to the Detroit Free Press of the Oakland County Fair •Printed postcards to send to residents living within a 1.5-mile radius of the proposed Koenig project inviting them to attend design charrette open houses in July and August to provide input. •Designed and placed nature center ads in fall or fall/winter community recreation booklets for the following communities, to market the Red Oaks and Wint nature centers: Independence Township, Orion, Oxford, RARA, Royal Oak and Springfield Township. •Submitted a waterparks ad for the July issue of Prosper, online magazine, and the August issue of Metro Parent Magazine. •Planned and coordinated a grand opening of Catalpa Oaks County Park in conjunction with the August 7 Commission meeting, inviting media, local elected officials, user groups of the park and county commissioners. 12. Article on Treatment of Animals at the Oakland County Fair: Attached please find an article and a petition regarding the animals at the 2013 Oakland County Fair. 13. Oakland Owlets: Attached is a copy of an article about the Oakland Owlets that appeared in The Magazine of Michigan Audubon. 14. Article on Lifeguards and Oakland County Parks: Included with this report is a copy of an article that appeared in the Madison Heights/Royal Oak paper on the Lifeguard Program through Oakland County Parks and Recreation. 15. Summer Escape Starts Just Across The Border: Attached is a secondary marketing tool that was sent out over the July 41h weekend to promote Oakland County's golf courses, camp grounds and waterpark to our Canadian neighbors in order to draw patrons in from Canada to the Oakland County Parks Facilities. This was insert advertisement with coupon redemption as part of the campaign. It was distributed in the Windsor Metroplex area. 16. Oakland Parks Foundation - Ex Officio Provision: At its meeting on July 24, 2014, the Oakland Parks Foundation voted to amend its Articles of Incorporation to provide for an additional Board member as Ex Officio, "which position is to be non -voting and is to be filled by the Chairperson of the Oakland County Parks and Recreation Commission or his/her designee, for a term to run concurrent with the Chairperson's, or his/her designee's term on said Commission, effective immediately." With this amendment, the Oakland Parks Foundation effectively moved Chairman Fisher from a voting Board member position to a non -voting Ex Officio position, which will allow Mr. Fisher the opportunity to participate and be involved in Foundation conversations and activities but allows for an "arms -length" relationship between the Parks Foundation Board and the Oakland County Parks and Recreation Commission. 17. Project Updates: The following projects are currently under development as indicated: • Springfield Oaks — Ellis Barn — Code Compliance o The exit enclosure, building separation and fire alarm components are complete ■ Springfield Township has approved the facility for use o The lightning protection is to be installed and completed the week of July 22"d o Structural analysis is complete and design options are being analyzed from a cost, aesthetics and constructability standpoint o A platform lift system is being investigated to address accessibility to the barn's second floor, once again considering cost, aesthetics and constructability o An update regarding structural and accessibility changes will forthcoming at the September commission meeting o Project Costs as of 6-26-2013 •:. % Work Expended/ Expended as of 6-26-2013 Approved Adjusted Balance Complete Fire Detection/Alarm System $41,400.00 $22,297.00 $19,103.00 100% Lightning Protection $12,000.00 $16,700.00 ($4,700.00) 10% Stairway Enclosure & Building Separation $116,984.00 $63,459.00 $53,525.00 100% General Conditions $21,656.00 $16,049.00 $5,607.00 CM Fee $6,145.00 $4,432.00 $1,713.00 Construction Subtotal $198,185.00 $122,937.00 $75,248.00 Consultant Fees $41,433.00 $8,921.78 $32,511.22 22% Total $239,618.00 $131,858.78 $107,759.22 • Orion Oaks — Dog Park Pavilion o Drawings have been updated to reflect changes relative to selected value - engineering options o Construction manager is in the process of procuring contracts and expediting shop drawings o Planned construction start date is September 3, 2013 o Planned construction complete date is November 13, 2013 • Addison and Glen Oaks — Interior Renovations o The banquet facilities at Addison and Glen Oaks are in need of interior renovations o There is a four week window available in January at both facilities for renovations to take place o An interior designer and construction managers are working with staff at OCPR to identify the scope of these projects; since there is such a small construction window available at the facilities, procurement and installation times must be carefully considered o A schematic concept will be presented at the September commission meeting o Estimated project construction and design fees are $350,000 for each facility o Construction approval will be presented at the October commission meeting ■ Construction approval at October's meeting will allow enough time to procure long lead items such as carpeting Upcoming Events — August, 2013 Adaptive Recreation August 3 Wheelchair Daze — Picnic for Individuals for Disabilities; Independence Oaks August 4 Sumner Sensation — Social for Disabled Veteran's; Independence Oaks August 16 Summer Sizzler — Picnic for Individuals with Disabilities; Independence Oaks August 23 Warren Orlick Inclusive Golf Outing; Red Oaks Golf Course Field Sports — Lyon Oaks Wednesdays, Thursdays, and Fridays: Cricket Cage Rental Aug. 1-31 Daily Soccer Leagues Aug. 3 & 4 Cricket Tournament Aug. 9-11 Soccer Tournament Aug. 10 & 11 Cricket Tournament Aug. 17 & 18 Cricket Tournament Aug. 17 & 18 Whippet Races Aug. 24 & 25 Soccer Tournament Aug. 31 — Sept. 2 Cricket Tournament Field Sports — Catalpa Oaks Sundays: Stay and Play Social Club Adult Soccer League Thursdays: Out for Kicks Adult Soccer League Soccer League Play July 31 — August 2 Soccer Camp — SOCS Aug. 1-31 Daily (except Sunday) SOCS Soccer OC Parks Express August 1 Outreach trip — Waterford Oaks; West Bloomfield August 2 OUCares (autism) Outreach trip; Independence Oaks August 6 Outreach trip — Independence Oaks; Huntington Woods/Berkley Seniors August 7 Outreach trip — Independence Oaks; West Bloomfield/Hazel Park August 8 Outreach trip — Red Oaks Park; Berkley (2 buses) August 13 Outreach trip — Addison Oaks; Southfield August 15 Outreach trip — Waterford Oaks; Berkley (2 buses) August 22 Outreach trip — Red Oaks Park; Southfield •:. Campground Recreation August 2 Corn Roast; Addison Oaks August 2 Wild West Weekend; Groveland Oaks August 9 Sun & Stars Weekend; Addison Oaks August 9 Air Fair Weekend; Groveland Oaks August 16 Fiesta Fun Weekend; Addison Oaks August 16 Mardi Gras Weekend; Groveland Oaks August 23 Rodeo Roundup Weekend; Addison Oaks August 23 Sweet & Savory Weekend; Groveland Oaks August 30 Labor Day Weekend Summer Finale; Addison Oaks August 30 Labor Day Weekend Summer Finale; Groveland Oaks Special Events, Does, and Health & Wellness August 1 River Walk - Walking the lazy river for fitness - Red Oaks Waterpark August 5 River Walk - Walking the lazy river for fitness - Red Oaks Waterpark August 7 Southfield SumMore Fest (Display) August 8 River Walk - Walking the lazy river for fitness - Red Oaks Waterpark August 9 Catalpa Celebration — Concert and Movie; Catalpa Oaks August 10 Air Fair; Groveland Oaks August 10 Canines, Coffee and Conversation; Orion Oaks Dog Park August 12 River Walk - Walking the lazy river for fitness - Red Oaks Waterpark August 15 River Walk - Walking the lazy river for fitness - Red Oaks Waterpark Golf Programs August 6 Four -person Scramble — Springfield Oaks Golf Course August 20 Ladies No Score League — Red Oaks Golf Course; Tuesdays for 5 weeks August 21 Ladies No Score League — Red Oaks Golf Course; Wednesdays for 5 weeks August 27 Ladies Instructional League — Red Oaks Golf Course; 5 weeks Market Programs August 1 Oakland County Employee Day at the Market August 2 Oakland Uncorked August 3 MSUE — Peaches: Buying, Storing & Preserving August 10 Master Gardeners Daisy Dyeing August 10 Oakland Conservation District — Invasive Species August 17 MSUE — Produce Bracelet August 24 Master Gardeners — Grassy Pet August 24 Fa.m.ily Market Day August3 l MSUE — Food Safety Natural Resource Education Programs August 10 Rattlesnake Recognition for Dog Owners; Orion Oaks 9M August 21 Night Chorus; Red Oaks Nature Center August 21 Clean Up the Clinton River Watershed -Buhl Lake; Addison Oaks Nature/Interpretive Programs August 1 Kindercare Field Trip — Wint Nature Center August 2 Outreach: Wee Discover August 2 OU Cares Field Trip — Wint Nature Center August 3 Public Interpretive Program: Tuning Your Tot Into Nature — Wint Nature Center August 3 Outreach: Wheelchair Daze August 6 Outreach: Starlab; Beverly Hills Club August 7 OC Express — Wint Nature Center August 7 Public Interpretive Program: Wild Wednesday Night — Red Oaks Nature Center August 8 U of M Flint Summer Camp — Wint Nature Center August 9 OU Cares Field Trip — Wint Nature Center August 9 Outreach: Catalpa Oaks Grand Opening August 10 Public Interpretive Program: Nature Sprouts Summer — Red Oaks Nature Center August 10 Outreach: Addison Oaks Campground Program August 13 Outreach: Goddard School/Summer Camp August 14 The Learning Experience Field Trip — Wint Nature Center August 14 Airport Road Childhood Center Field Trip — Wint Nature Center August 15 The Learning Experience Field Trip — Wint Nature Center `- August 15 Outreach: Wee Discover August 15 Public Interpretive Program: Nature Sprouts Summer — Red Oaks Nature Center August 15 Garden Work Bee — Wint Nature Center August 16 Childtime Field Trip — Wint Nature Center August 21 Outreach: Berkley Summer Camp — Starlab August 22 Outreach: Great Lakes Athletic Club — Starlab Volunteer Opportunities August 12 Volunteer Orientation — Waterford Oaks Mobile Recreation August 1 Festival 2 & Mini -Festival: Holly Twp. P & R Beach Fun Day at Bush Lake August 1 Go Bike: OC Express at Paradise Pavilion August 1 Go Bike & Go Cache: Oxford Schools at the Polly Ann Trail August 1 Go Fish: Pee Wee Patch at Addison Oaks August I Retro Games & Bus: Trip to Paradise Pavilion and Waterford Oaks Waterpark August 1 Stage: Milford Twp. P & R — Milford Summer Concert in Central Park August 2 Bouncer, Festival 2, & Retro Games: Rochester P & R - Camp Carnival August 2 Festival 1: Wixom P & R - Movie in the Park at Sibley Square August 2 Festival 2: OC Express to Independence Oaks August 2 Mini -Festival: City of Clawson - Community Event in Clawson City Park August 2 Go Fish: OCPRC Adaptive Rec. at Independence Oaks August 2 Bus: Simen, Figura & Parker to Baseball game in Flint August 2 Bus: OCPRC Adaptive Rec. to be determined August 3 Bouncer: Sandra Pauls at Groveland Oaks Campground August 3 Festival 1: OCPRC Campground Recreation at Addison Oaks August 3 Festival 2 & Obstacle Course: Oak Park P & R Community Event August 3 Mini -Festival: Integrated Design - Company Picnic at Independence Oaks August 3 Climbing Tower: OCPRC Campground Rec. at Addison Oaks August 3 Go Fish: Farmington Hills DDA - Farmer's Market at Riley Park August 3 Retro Games: South Lyon City - Farmer's Market Event August 3 Tents, Arch, & Stage: Wheelchair Daze at Independence Oaks August 3 Bleachers & Stage 3: Gratiot McDougall — Gratiot Splash Event on Gratiot Ave. August 3 Stage: Canterbury Village - Elvis Festival at Canterbury Village August 3 Stage: Walnut Lake Estates - Block Party August 4 Festival 2: Clawson Youth Assistance - Children's Activity at Clawson Park August 4 Go Bike, Go Fish, Retro Games, Tents, Bus, & Stage: OC Adaptive Rec. — Summer Sensation at Independence Oaks August 6 Bouncer: Berkley P & R - Special Event Day at Camp August 6 Festival 2, Bouncer, & Climbing Tower: Auburn Hills Police — National Night Out August 6 Mini -Festival: Royal Oak Twp. P & R - Summer Camp August 6 Go Cache & Bus (2): OC Express to Independence Oaks August 6 Retro Games: Ferndale P & R - Summer Camp at Kulick Community Center August 6 Stage (2): Detroit Police - National Night Out in Detroit August 6 Stage: Grand Blanc P & R - Concert in Physicians Park August 7 Festival 1: Project Excel at Paradise Pavilion August 7 Climbing Tower: Berkley Public Schools - Summer Day Camp August 7 Go Cache: OCPRC Adaptive Rec. at Independence Oaks August 7 Go Fish: Rochester Hills All Seasons — Senior Fishing Trip August 7 Go Golf: Project Excel at Paradise Pavilion August 7 Retro Games: Southfield P& R — SumMore Fest at Southfield Municipal August 7 Bus (2): OC Express to Independence Oaks August 7 Bus: City of Pontiac to Red Oaks Wateipark August 7 Stage & Festival 1: OCPRC — Catalpa Oaks Grand Opening August 8 Climbing Tower: Boys & Girls Club of Troy — Summer Carnival August 8 Go Cache & Bus (2): OC Express to Red Oaks Wateipark August 8 Bus: West Bloomfield P & R to the Howell Nature Center August 9 Bouncer & Stage: Commerce Twp. P & R — Concert in Dodge Park August 9 Festival 2: Avondale Busy Bee — End of the Year Celebration Aug. 9& 11 Climbing Tower: Huron Valley Chamber — Milford Memories August 9 Go Fish, Retro Games, & Bus (2): OCPRC Adaptive Rec. to Independence Oaks August 9 Go Fish, Go Golf, Retro Games, Stage, Tents, & Arch: Catalpa Oaks — Grand Opening August 10 Bouncer, Retro Games, & Mini-Fest.: White Lake Twp. Library - End of Summer Reading Program August 10 Festival 1 & Obstacle Course: Campground Recreation at Groveland Oaks August 10 Festival 2 & Climbing Tower: Leoni EPS — Company Picnic .: . August 10 Go Bike: Dream Cruise in Downtown Ferndale August 10 Tents, Arch, & Stage: OCPRC Air Fair at Groveland Oaks August 10 Stage: Rae Monchnik - Block Party in West Bloomfield August 10 Stage: Liberty Family Outreach — Summerfest at Shaw Park August 12 Retro Games: Children's Choice - Activity at Learning Center August 13 Festival 2: Royal Oak Twp. P & R — Summer Camp August 13 Climbing Tower: Highland Twp. Public Library - Teen Event August 13 Go Bike: Ferndale P & R — Summer Camp at Kulick Community Center August 13 Go Fish & Bus: OC Express to Addison Oaks August 13 Retro Games: Bloomfield Hills Rec. — Summer Day Camp August 14 Festival 1: Summer Impressions - Day Camp August 14 Festival 2: Carpenter Elementary — Family Picnic at Friendship Park August 14 Obstacle Course & Go Golf: Project Excel at Paradise Pavilion August 14 Climbing Tower: Troy P & R — Summer Camp at Troy Community Center August 14 Go Cache: Rainbow Rehab — Field Trip to Independence Oaks August 14 Go Fish & Bus: Jewish Community Center to Independence Oaks August 14 Retro Games & Climbing Tower: Holy Family Grand Blanc - Summer Event August 14 Bus: Hazel Park P & R to Independence Oaks August 14 Stage: GM Design Center — Dream Cruise Event Aug. 14&15 Stage: Back to the Bricks — Dream Cruise Event August 15 Mini -Festival: Wixom DDA - Concert Series Finale in Sibley Square August 15 Go Bike, Retro Games, & Bus (2): OC Express to Paradise Pavilion & WO August 15 Bus: Oak Park P & R — Day Camp to Waterpark August 15 Stage: Milford Twp. P & R — Milford Summer Concert Series August 16 Bouncer & Obstacle Course: Arborview Village — Back to School Picnic August 16 Festival 1: City of Pontiac — Trip to Murphy Park August 16 Festival 2: Berkley P & R — Cruise Festival August 16 Climbing Tower: Community Network Services — Company Picnic August 16 Go Cache & Bus: Baldwin Center to Independence Oaks August 16 Go Fish: Hazel Park P & R — Park Program in Green Acres August 16 Retro Games: Clarenceville School — Summer Picnic August 16 Bus: OC Express to Independence Oaks August 16 Stage: Greater Pontiac Comm. — Dream Cruise Event August 17 Festival 1, Mini-Fest., Retro Games, Stage, & Tent: County Market — Market Days August 17 Festival 2, Obstacle Course, & Tent: Royal Oak Twp. P & R — Family Fun Day at Mackrowe Park August 17 Go Fish: Orion Twp. Community Center - Fishing Event August 17 Bus: Green Path to Comerica Park August 17 Stage: Elmwood Park Church Event at Leroy Due Park August 17 Stage: Royal Oak Twp. P & R — Family Fun Day August 18 Stage: Meadowbrook Theatre — Fundraiser at Wilson Hall August 20 Obstacle Course: Wolverine Lake — Tuesdays in the Park August 21 Bouncer & Climbing Tower: Consumers Energy Clinton Twp. - Fair August 21 Bus: City of Pontiac to the Waterford Rolladium August 21 Bus: Berkley P & R trip to Waterford Oaks 9B-10 August 22 Festival 1, Obstacle Course, & Tent: OC Children's Village Event August 22 Festival 2: City of Pontiac at Murphy Park August 22 Mini -Festival: West Bloomfield P & R — Kid Komotion at Marshbank Park August 22 Mini -Festival: Wixom DDA —Celebration at Sibley Square August 22 Bus: OC Express to Waterford Oaks August 22 Bus: South Lyon Twp. P & R — Day Camp August 22 Stage: Milford Twp. P & R — Milford Summer Concert at Central Park August 23 Festival 1: OLHSA trip to Independence Oaks August 23 Mini -Festival: City of Clawson — Summer Day Camp Aug. 23-25 Tents, Stage, & Bus: Orion Art Center — Dragon on the Lake August 23 Stage: Commerce Twp. P & R — Concert in the Park August 24 Mini -Festival: Berkley P & R — Summerfest at Community Park August 24 Climbing Tower: Lazzara Marci — Residential Birthday Party August 24 Bleachers: Kabar Sushi — Royal Oak Farmer's Market August 24 Bus: Victory Apostolic Church to the Southfield Civic Center August 24 Stage: Cobb's Funeral Home — Back to School Event August 24 Stage: Goodrich Chamber of Commerce — Good Times in Goodrich Aug. 24&25 Tents, Bouncer, Festival 1, Festival 2, Mini -Festival, Obstacle Course, Climbing Tower, & Bleachers: OC International Airport — Open House August 25 Stage: Walled Lake — Markets Days at Merser Beach August 26 Mini -Festival: City of Farmington Hills — Splash Bash and Movie Night at Heritage Park August 28 Bus: Oak Park Seniors to the Purple Rose Theater August 29 Festival 2: The Baldwin Center — Back to School Bash at the Baldwin Center August 29 Bus: Oxford Twp. P & R to Comerica Park Aug. 29-31 Stage (4): Jon Witz & Associates — Arts, Beats, & Eats August 30 Bouncer: Children's Choice Activity Day at the Learning Center August 31 Retro Games: Farmington DDA — Farmer's Market at Riley Park August 31 Bus: Cindy Alter — Bat Mitzvah Party 9B-11 P.O. Box 285 Clarkston, MI48347 248-846-6547 www.NOHLC.org Conserving the woods, fields, steams, wellands and other natural resources in the headwaters area ofthe Clinton, Shiawassee, Huron & Flint Rivers 2013 Board of Directors Chris Benedict President Kirk Falvay Vice -President Susan Julian Secretat), Marilyn Zigarae --- Treasurer illiam S. Edwards Melanie Foose Bette Moen Paul Rabaut Collin Walls Marilyn Childers Auditors Mary Blanchard Stiff Marie Donigan Executive Director Office located at Springfield Township Civic Center 12000 Davisburg Road Davisburg, MI 48350 July 17, 2013 Mr. Dan Stencil, Executive Officer Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48328 Re: Letter of interest for office space Dear Dan, We are interested in pursuing an opportunity to locate our offices, jointly with the Six Rivers Land Conservancy, at the manor house at Upper Bushman Lake. The house and location reflects our values and mission, and a partnership between the conservancies and Oakland County Parks could result in increased collaboration and greater opportunities for land conservation and environmental awareness in Oakland County. We would like to begin working with you immediately to determine the viability of this collaboration and this move. Chris Bunch and I will put together a list of concerns and issues that need to be addressed throughout the process and during the negotiation. We will do whatever we can to move things along and to give you the support you need. I am sending a copy of this letter to Nick Longbucco and Pat Costello from the Oakland Conservation District. As you recall, we lease space to them and anticipate continuing this relationship if they so desire or, they are welcome to lease directly from you. This is a great opportunity for all four organizations to take advantage of commonalities and develop some real synergies. 1 truly appreciate your interest in pursuing this and am excited about the prospect of increasing conservation in the region. Sincerely, Marie Donigan Executive Director cc Chris Benedict, President, NOHLC Chris Bunch, Executive Director, Six Rivers Land Conservancy Nick Longbucco, Oakland Conservation District Pat Costello, Oakland Conservation District Note: The North Oakland Headwaters Land Conservancy was founded in 1972 as a 501c(3) non-profit organization. M gifts and conMbutions are tax deductible. For federal income tax purposes, this letter will serve confirm that no goods or services were provided to you for your donation. 9 B-12 1-and ConserVancy I ISO Orion Rd., _'nd rl,.- m r. o, Box NM)l July 17 2013 Rucltach•r, AiiciTigart dh'05-Ov!!-' Mr. Dan Stencil, Executive Officer il'l'.'\V,41\rl \'L`t�i'I l.tiFri _ Oakland County parks nrts 2800 Watkins Lake Road Waterford, MI 48328 Bo',NI ° or T-RUS I1':S Re: Letter of interest for office space Gail Danto [iin<v„Gcld 1'oq nd,ip Dear Dan, 4\c-a 81o„miicl.i Art Rolf„v, Vh D This letter is a follow up to our conversations. We are very interested in pursuing an ICI"`�`''"`°"`'"�' opportunity to locate our offices, jointly with the North Oakland Headwaters Land i ohert Ignasiak Conservancy, at the manor house at Upper Bushman Lake. The facility and location ;(,'`;`.`i0' would be a great fit for our organizations, and we are very interested in the opportunity to further build our relationship with Oakland County Parks. The fact Sus,n Guentwr that we all have many shared interests makes this a great way to fulfill mutual and individual needs and objectives. Pegg) M, tla a n, ,4 ntL,c We would like to begin working with you immediately to take steps to determine the viability of making this happen. We will put together a list of the things that we Lloyd anticipate needing to address to share with you, and we will do whatever we can to assist you in developing the necessary support to this happen. YMcElven make 4Lorna .t 131+omiial,9 1. xl T san , r This is a great opportunity for all three to I lint organizations take advantage of commonalities and develop some real synergies. I truly appreciate your interest in pursuing this and am excited about the prospects both for us and ultimately for BI... gn I'd ,'I conservation overall in the region in the long term. Sl:\rl l-hri't„phcr Bunch All the best, Iicidi P,itcrson � Y Chris Bunch, Executive Director Cc Marie Donigan, Executive Director W C,,,,<r�VE. S,, ,;,,,:,,;, COTMEC I North Oakland Headwaters Land Conservancy ?l Jrii,Z AREAS, Litt S MW I.VATC115 THAT f.tAY,G THE PtnCFS ',VE UVr SPE:CIA._. Ali a+n l;Ibullons dic terdrd uc;iblr ,u. 9 B-13 HELP PREVENT THE SPREAD OF INVASIVE SPECIES Before launching and before leaving: ✓INSPECT boats, trailers, and equipment. ✓ REMOVE all aquatic plants, animals, and mud. '✓ DRAIN water from boat, motor, live well, and equipment. ✓ NEVER MOVE plants or live animals from one water - body to another. ✓ DO NOT release worms or unused bait. Inspect everything! It is illegal to launch with aquatic plants attached to boat or trailer (MI Public Act 91 of 2009). Live Wells Storage Anchor Bilge Dock lines / 9 1— Hitch — _ - r. _ — \ /- Prop Hull I / � \ Motor / Bumper / Axle / Gimbal Intakes Tires and Trailer Rollers/Bunks Ar- Wheel Through -hull Fittings Questions? Contact the Oakland County Parks at 248-858-0906 RAKLAND USDA Greilt LAC COUNTY PARKS RESTORNFIONr ^+ The mat -forming Eurasian water-milfoil spreads by fragments that can be transported on boats and trailers. Look for leaves with 12 or more leaflet pairs. vRust colored patch Rusty crayfish destroy weed beds, fish habitat, and native crayfish �) Y� populations. Look for dark, rust - colored patches on the shell. Curly -leaf pondweed forms dense mats in the spring. Look for stiff, crinkled leaves with small 'teeth' around their edges. The fish disease viral hemorrhagic septicemia (VHS) kills muskies, walleye, whitefish, yellow perch, and others. Disinfect the hull and live wells of boats used on the Great Lakes with a solution of 1/3 cup chlorine bleach per 5 gallons of water. Photo credits. Eurasian water- ilfoll: w5sconsin DNR(=all) andA Fox, Univ. of Florida. Bugwood.otg (large). Rusty crayfish'. J. Gunder- on,1.Ilme-to Sea GranL VYalerfleas: Ontario Federation of Anglers aM Hunters (drawings) and J. Gunderson. MN Sea Grant (pholo). VHS. f 1. F.". I.lichigan State U.N. Curlyaeaf poMweed: C. Evans, River to Rser CM A, Bugw .d. g (Iefll aM L.O. Met hofi. Univ. Connecticut Bugwood-g(right). •m Small zebra and quagga mussels are A'' filter feeders,` `I consuming plankton that young fish need. Surfaces such as boats and docks may be covered by their sharp shells. 71 Spiny waterflea { I? Fishhookwalerflea;� Spiny and fishhook waterfleas are tiny (< 1/2 inch) crustaceans that compete with small fish for food and collect in masses, fouling fishing lines and equipment. Petitioning Oakland County 4H Fair in Davisburq Michigan Stop the Oakland County 4H fair from using African Elephants and white lions in their circus show which is performed by the company Circus Pages This petition is important because the company that the Oakland County 4H fair hired to do circus shows uses African elephants, white lions and other animals in their performances. PETA (People for the Ethical Treatment of Animals) and the USDA have found many problems with Circus Pages (the company the Oakland County 4H Fair hired to do circus shows) and their treatment of their animals. On PETA's website, they have posted this: "Circus Pages has failed to meet minimal federal standards for the care of animals used in exhibition as established in the Animal Welfare Act (AWA). The U.S. Department of Agriculture (USDA) has cited Circus Pages for failure to have records of veterinary care, provide animals with sufficient space, and provide animals with appropriate food. Circus Pages travels with several animals, including two African elephants named Bombi and Daisy. Both elephants were captured in the wild in 1974. Contact PETA for documentation." It is wrong to keep these highly intelligent animals trapped in a circus. I went to a fair and saw these two beautiful elephants trapped in a little cage. When they weren't in their cage or doing a show, they were giving elephant rides to people. It was disturbing to me that this company took two endangered elephants out of the wild so they could be tortured like this. Peta has found 18 complaints against them from the USDA, High Point Enterprise, Lawrence World Journal and White Tops (a circus industry trade magazine). Some of the complaints and citations include: not providing proper veterinary care multiple times, not having proper fencing, not having proper records of its animals, and not providing adequate space for their animals. To see all the complaints and citations click this link: http://www.mediapeta.com/peta/pdf/Circus-Pages-pdf.pdf 9 B-15 To: Oakland County 4H Fair in Davisburg, Michigan PETA (people for the ethical treatment of animals) has found many problems with the company you hired to do circus shows, Circus Pages. PETA stated this on their website: "Circus Pages has failed to meet minimal federal standards for the care of animals used in exhibition as established in the Animal Welfare Act (AWA). The U.S. Department of Agriculture (USDA) has cited Circus Pages for failure... PETA (people for the ethical treatment of animals) has found many problems with the company you hired to do circus shows, Circus Pages. PETA stated this on their website: "Circus Pages has failed to meet minimal federal standards for the care of animals used in exhibition as established in the Animal Welfare Act (AWA). The U.S. Department of Agriculture (USDA) has cited Circus Pages for failure to have records of veterinary care, provide animals with sufficient space, and provide animals with appropriate food. Circus Pages travels with several animals, including two African elephants named Bombi and Daisy. Both elephants were captured in the wild in 1974. Contact PETA for documentation." It is wrong to keep these highly intelligent animals trapped in a circus. I went to a fair and saw these two beautiful elephants trapped in a little cage. When they weren't in their cage or doing a show they were giving elephant rides to people. It was disturbing to me that this company took two endangered elephants out of the wild so they could be tortured like this. PETA has found 18 complaints against them from the USDA, High Point Enterprise, Lawrence World Journal and White Tops (a circus industry trade magazine). Some of the complaints and citations include: not providing proper veterinary care multiple times, not having proper fencing, not having proper records of its animals, and not providing adequate space for their animals. To see all the complaints and citations click this link: http://www.mediapeta.com/peta/pdf/Circus-Pages-pdf.pdf Sincerely, [Your name] 9 B-16 " po acc x ijr-,e JULY/AUGUST 2013 1 VULUMt UU, rvumncn 4 THE MAGAZINE OF MICHIGAN AUDUBON 9 B-17 M Introducing The Oakland Owlets BY LISA MCARTHUR Young Oakland Owlet learning birds by ear. ® 2012 Oakland Owlets When Oakland Audubon Society President Den Burlett first joined his organization, he noticed that he was the youngest person in the room — at age 54. He was shocked. Young people and families just didn't get involved. Burlett took it as a personal goal to change this. That is why he pushed to get a young birders group started and to make sure that a new generation of nature appreciators would be developed. Finding the right people to handle it was the first step. I began helping with the young birders program after reading an article in the OAS newsletter. I felt the same way Don did about bringing in a younger generation. I attended one event that was co -hosted by the OAS and Oakland County Parks; it was a black lighting event looking at the different moths. I was completely surprised at all the families that where there and that when I thought that it was really possible to connect with the younger generations and that many of them are still Interested in nature. The planning process did take some time. We wanted to have enough events to ensure that we could keep the young birders Interested and coming back. Working with other groups, Including Oakland County Parks and the Hawkwoods Nature Center In Auburn Hills, got us access to great displays and locations for events. Next we looked at young birding programs around the country, which gave us basic guidelines on how to run a young birders program, the best age range to target and information on how to plan field trips. We noticed right away that we needed to use social media sites on the Internet, so Janet Hug, a coordinator for the young birder program, created an OAS Facebook page, blog and Twitter account. We kicked off our young birders group at the Christmas Bird Count of 2012, asking young people to watch feeders at two locations. We had a good turnout at each event. We then started holding events every other month. We thought that Saturday would be the best day to have events because of school and extracurricular activities during the week. The first event was held at Hawkwoods Nature Center In Auburn Hills with FlyingWILD coordinator Mike Mansour giving a presentation. We picked a name for the young birders group at this time The Oakland Owlets. Then we followed up with an event in March and April, As migration started we decided to have more events in May and June. We also wanted to bring the OAS and The Oakland Owlets together so we are having a combined meeting in October. Eventually we are hoping The Oakland Owlets and OAS will have more events together because of the great knowledge the OAS can offer the young birders as mentors. Lisa McArthur has been birding for about 10 years and has worked on bird projects with schools and nature centers. She has been a member of Oakland Audubon Society since 2010. Group shot of the Oakland Owlets with their mentors. ® 2012 Oakland Owlets ;o ■ July/August2oi3 9 B-18 NEMISPAPERS candgnews.com JULY 17, YU13 Vol. 32, No. 29 . N Madison -Park '' a. Serving Madison Hcighis and Ha ul Pak y L���ruaaa . 4y ' � 1 41111 Mike Cavanaugh, of Madison Heights, assistant manager of the lifeguard program through Oakland County Parks and Recreation, observes lifeguards in the pool rehearsing how to rescue a guest with an injured back at Red Oaks Waterpark in Madison Heights. -- Photo by Deb Jacques {i:iirR r aid `IT'S A HUGE RESPONSIBILITY ... DEALING WITH LIFE AND DEATH ' Oakland County lifeguards always watching, ready to rescue i gY AM IIOZI.OWSIU Gold International Aquatic Safety Award, and recognized by akorlowsld@caudgwm.com Jeff Ellis & Associates for industry excellence from 2010- 2012. OAK AND COUTY — You wont catch the Oakland Their reputation is based on vigilance, quick response County lifeguards nodding off as they work on their tan. times and proper rare. They are among the best in the nation — recipients of the see WEGl1ARDS on page 13A 9 B-19 www,candgnews.com Lifeguards from page IA "It's definitely an important job, and we make sure everyone who comes in to try and get their (lifeguard) license knows this," said Mike Cavanaugh, assistant manager of the award -winning lifeguard program through Oak- land County Parks and Recre- ation. "Most of the lifeguards are high school and college age, and we're able to have a good time, but at the same time, there's this camaraderie between everyone, where everyone knows how important our job is." Oakland County runs three beaches — Addison Oaks in Leonard, Independence Oaks in Independence Township, and Groveland Oaks in Groveland Township — and two water parks, Waterford Oaks in Waterford Township, and Red Oaks in Madison Heights. Each has its share of water for - lifeguards to watch over. Red teaks, for example, has a wave pool filled with 550,000 gallons, with a zero -depth entrance going 8 feet deep, and waves alternating on and off, 10 minutes at a time. Nearby, a triple -flume waterslide, several stories high, sends people rocketing into the water. Theft theres'the river ride, nearly 1,000 feet in length, shallow in depth with a moderate current for floating people around or thera- peutic walks upstream on Monday and Thursday evenings. Rounding out the park's offerings is a chil- dren's water playground and splash deck, with climbable structures, spraying waretworks and the "Big Bucket, which fills up and dumps a couple hundred gallons periodi- cally onto a roof that absorbs the impact and lets the water cascade down to the kids. The park attracts about 100,000 people each summer, averaging 1,100-1,300 a day. There's a great deal of fun to be had at Red Oaks Waterpark at 13 Mile and Dequindre, next to the dog park and across the street from the nature center = but there is also the danger inherent in <y aquatic environment. Life- Weath situations can arise in an instant, and the lifeguards on duty know this. "I'd say, on average at Red Oaks, we have 200 to 300 in - water saves each summer," said Matt Partly, recreation specialist for Oakland County Parks and Recreation, supervising Red Oaks Waterpark and the Red Oaks Nature Center. "That's an average summer where a lifeguard goes in to save someone. The vast majori- ty of those never become more serious ... but there are a good number of cases where, if no one helped, they would've drowned." All of the lifeguards are paid part-time positions. There's a two - week window in February where people can apply for any number of positions in the parks, includ- ing lifeguard. Multiple lifeguards serve each park, assigned to differ- ent zones. Applicants for the lifeguard position must be at least 16 years old. There is an initial screening process where the applicant must show he or she can swim 200 yards, either front crawl or breast- stroke, and do so continuously without stopping or pausing. They also have to tread water for two minutes without using their hands or arms, and retrieve a to - pound diving brick from a mini- mum depth of 8 feet, exiting the pool without using a ladder step or wro-depth. Once they pass the screening process, the 24-hour-minimum internal training begins. There are technical skills to learn, such as various in -water saves — at the surface vs. below the surface, and a conscious target vs. an uncon- scious one. Rapid extraction tech- niques are used for targets that have passed out. Lifeguards are trained to the equivalent of a professional res- cuer, so they know how to per- form CPR and rescue breathing — not mouth-to-mouth, but via bag -valve masks that provide pure oxygen to the person. This pro- longs the dying process long' enough for an AED (automated external defibrillator) to be deployed, restarting the pulse. Lifeguards even know how to administer first aid, whether it's something as simple as a scrape, cut, bump or bee sting, or some- MADISON-PARK NEWS, July 17, 2013 —13A - Photo by Deb Juqua Mike Cavanaugh teaches his staff how to rescue a person with a back Injury during a training session at Red Oaks Waterpark In Madison Heights July 9. thing as severe as spinal injury. When someone hurts their back in the water, the lifeguard must move them onto a special board and lift them out of the water without moving the victim's body. This avoids causing more damage. The bulk of a lifeguard's time is spent on lookout, constantly scanning the water for trouble spots. They adhere to the 10/20 protection standard: 10 seconds to scan the entirety of their designat- ed zone — the surface, middle and bottom — and 20 seconds to reach anyone anywhere in that three-dimensional body of water. "We test for this, verifying they can detect trouble spots with- in 10 seconds and reach them within 20 seconds," Pardy said. "They are trained to have a consis- tent scanning pattern where .they're actively searching the water for anyone in distress." Their diligence, he said, makes all the difference. Training is ongo- ing and serves to drill into their minds the weight of what's at stake. "It's a huge responsibility," Pardy said. "We're dealing with life and death, and every day, we have the possibility that someone can drown and die in our facili- ties: What stands between people drowning and dying is having life- guards who care and are passion- ate — lifeguards who are trained and work hard. They understand the severity of it." Call Staff Writer Andy Kozlawrki at (586) 279-1104. Looping For A New or Previously Owned Vehicle? Check out the Latest Deals ire T nday's Section A CHch on our Website for even more Shopping Deals. IPI , �,� ctry war NEWSPAPERS oyo aAoaeN 0— 7 WuaRiisD—�� ra6 V a 13650 Eleven Mile Road a Warren, MI 48089 • 586-498-1064 • Fax 586-498-9631 9 B-20 9 B-21 11a111mi11111n n1np{ I I I I nun It II In In IIII ni, I I I III, n I11111111111,111111I11111 n11I11I1n1, III It 1, nnu IIn InuunpIunununnunnnnnngnuuuIInnununII4iNmm I I I I I I I{III❑m III I I I❑uIIt, I I nun In I I I Innm I I I I I I n I it It n nm u n III IIIunnuIu111111111lll IIIIItI PEA td �7 ti HAVE A SPLASHING GOOD TIME with family and friends at Red Oaks and Waterford Oaks waterparks this summer! Both waterparks feature wave -action pools, giant waterslides, children's water playgrounds, plenty of picnic space and more. The waterparks are clean, fun, safe family parks. The Oakland County Parks lifeguard staff earned the 2012 Gold International Aquatic Safety Award from Ellis & Associates. The fun begins at Red Oaks Waterpark in Madison Heights, which is open seven days. Here kids can enjoy Soak Station, a water playground with 68 different features and a Spray and Play area that is ideal for toddlers. The waterpark also has the River Ride, Triple Turn Waterslide and Terrific Tides wave pool. "Red Oaks Waterpark is a great place for the whole family to cool off over the summer in Metro Detroit. We have something for everyone. From the exciting wave pool to the relaxing river ride, zooming waterslides and a water PAGE 2 playground for younger children with a giant bucket that dumps water on guests;" Red Oaks Waterpark Supervisor Matt Pardy said. "It's conveniently located close to both 1-75 and 1-696 in Madison Heights and is a great way to spend a day in the sun!" Waterford Oaks Waterpark in Waterford (15 minutes from Great Lakes Crossing Mall) resembles a tropical oasis, complete with palm trees. This location offers a wave -action pool, water playground and Ragin' Rapids, a group raft ride that starts at a height of three stories and carries riders 515 feet through drops and turns before ending in a splash -down pool. "I have a teenager and a toddler who really enjoy spending the day at Waterford Oaks Waterpark;" Waterford resident and frequent visitor Andrea Garavaglia said. "My older daughter relaxes in the wave pool and goes down the Ragin' Rapids with her friends, while my little one and I have a great time getting sprayed in the water playground." t1tA'i'Zn.,1, RKS AT RED OARS j '•+ATIaRFORO OAKS 9 B-22 ` k "' p� {+5 � �"".' !"` . r�'a r--�. r-=- ^ r+. F -� .� f?, .—.� r.. f -.,j I i (T_ (' r•' � (,'1 "iT'i �+ � z Pr: ndgrn loads the no F'I i,.f:h cp"mpinq fear, his lu'"t1istb ll cc:f and Iiareaboo cane Vshinp p^le. Eefs grandson pacNs a sfdc;i� sl _o tint, sl,�eF.lnq f ac, and np. aj rod and reel 7he Inns-r-alted c4 raFning tirlp of the year is only a' Whether it's the lure of the outdoors, the smell of sizzling bacon over the campfire, catching a fish for the first time or just getting away from it all, campers share and hold dear campground vacation experiences and memories at Oakland County Parks campgrounds for a lifetime. "Families have been camping at Groveland Oaks campground for three generations," Park Supervisor Boyd Brokenshaw said. "Grandparents who learned to pitch a tent and row a boat at the park bring their grandchildren to learn the same." There is fun aplenty at Addison Oaks and Groveland Oaks campgrounds. Kids play ^^ sandy beaches and trek on trails; families can rent a fishing boat, kayak or bike; friends cast a line from the shoreline. Teenagers tackle disc golf at Addison Oaks or enjoy the skate park and mini golf at Groveland Oaks. Award- ing winning Campground Recreation programs entertain all ages with music, crafts and activities. "We have favorite campground features and are always enhancing the parks to provide the best camping adventure possible," Brokenshaw said. "At Addison Oaks mpers can discover the new 2.4 mile connector trail that links the park to Bald Mountain State Park and Oakland Township's Cranberry Lake Park. The spiraling waterslide gives thrill -seekers a splashing ride into Stewart Lake at Groveland Oaks." At Addison Oaks, campers can choose from 174 individual camp sites, six group camping areas and six cabins. Groveland Oaks has 269 individual camp sites,13 group camping areas and eight cabins. "Cabins are a simple, comfortable and affordable way to have a fantastic camping experience without investing in a lot of equipment," Brokenshaw said. "They are very popular and book up quickly so early reservations are recommended." PA"r 3 CAAIrli!G A� ADDiSOM OAKS j GPb01(F'f-AP1p S'PKS 9 B-23 WHETHER YOU HAVE A LOT of time or very little to spare, Oakland County Parks and Recreation golf courses offer the chance to take a break and relieve daily stress. "There's always time for a quick PAGE 4��—_J nine," PGA Golf Pro Paul Simpson "Golf is a great family sport," Golfers test their prowess playing said. "You can play nine holes of golf Simpson said. 'Juniors play for free championship level Lyon Oaks in two hours and it doesn't entail a on weekends after 4 p.m, when Arthur Hills -designed 4.5 star -rated big commitment." accompanied by adults, making it course by Golf Digest in Wixom. From the Arthur Hills -designed, affordable for a foursome to play . Bentgrass greens, tees and fairways, premiere 18-hole golf course at Lyon 9 or 18 holes:' state-of-the-art practice facility and Oaks to the Jerry Matthew -designed Tee off at 18-hole par 70 White driving range provide a complete 9-hole executive course at Red Oaks, Lake Oaks Golf Course in White Lake. golf experience. A full -service grill golfers of all ages and abilities will "White Lake Oaks is walkable and room with outdoor terrace is the find the perfect challenge at five golf a great value," Simpson said. "Good perfect finale to a round on the links. courses conveniently located within customer service combined with a It's easy to play a quick nine at Oakland County. reasonable level of difficulty make it Red Oaks Golf Course, a Jerry "Hit a bucket of balls for 45 a great course for beginner through Matthews -designed 9-hole par 31 minutes to get the stress out. You'll seasoned golfers:' executive course. Beginners can getout of the office, exercise, enjoy Glen Oaks Golf Course is enjoy the gentle challenge of par 3 some sunlight and fill up on vitamin conveniently located in Farmington and par 4 holes. D. The courses offer something for Hills and features a walkable 18-hole "Elevation and beauty are the everyone." Simpson said. "Save par 70 course. The clubhouse is signature features of Springfield longer play for the weekends:' designated as a Michigan Historical Oaks Golf Course in Davisburg," Leagues, outings, junior and building and hosts banquets, Simpson said. "The 18-hole, par 71 senior programs and special events weddings/receptions and golf rolling course features a clubhouse are offered throughout the season at outings. with pro shop, bar and grill room the courses. that overlooks the scenic course." Want to tee up for less? Visit GroupGolfer.com for discounted rates at Oakland County Parks golf courses. GOL`!: T GL:N OAKS j L'1OF1 OA€ S I LIED OAKS j SPnIF1GFIELD OAIt S j WHITE LIaKE OAKS 9 B-24 naKS R FOR A c w r i n � � p � H �jAND THEIR Tim,., ran t*? the oacr, Ju`np in thc oar ;�n-1 ttvnrs Uhzlr lay c's ovR. he ,in2a® gar^.114hc c,r mJls In l o p- K Ing laid, sDops Nwm s�°nt e3 OF-Mr,rid Court,,, tea ' naf Q..rea;elrn°- 'Ihrtie a^er, PnP'sF- "Dogs get so excited when they are on the way to the dog park that they can't sit still," Dog Park Recreation Program Supervisor Laurie Stasiak said. "When they get there, they pull on the leash and make a beeline to the gate, tongues hanging and tails wagging." Three dog parks offer year-round canine fun at locations throughout the county. Features to bark about include pet waste bags, doggie drinking water and picnic tables and benches. "The dog park is a nice place to meet and greet, for both dogs and their owners," Stasiak said. "Many dogs are regulars, know each other and look forward to playing together. Most park attendants know the dogs by name." Lyon Oaks Dog Park in Wixom features a 13-acre fenced enclosure with small dog area, benches, shelter and picnic tables, water fountain and field training area. Orion Oak Dog Park in Orion Township offers a 24-acre fenced 9 B enclosure for off -leash frolicking with small dog area, including two trails, picnic shelter, modern restrooms and drinking water. A 100-foot-long dock and swimming for dogs only is a big splash for water -loving pooches. "Water breeds jump tirelessly into the lake to retrieve a ball, again and again and again," Stasiak said. "Off -leash hiking trails in addition to the fenced area have pooches begging for more" Canines are in command at the Red Oaks Dog Park in Madison Heights. The 5.2-acre site offers up to four fenced enclosures including one for smaller dogs. Pet -lover amenities also include a pets -only drinking water source, picnic shelter and pet waste stations. "When playtime is over the dogs are ready to go home because they are tired from running and having fun," Stasiak said. "They usually sleep in the car all the way home." Dog park areas can be rented for private canine parities or group events and gatherings. Dog events are scheduled throughout the summer, including dog swims in September at the Red Oaks and Waterford Oaks waterparks. DOG PAPKS Ai LYON OAKS I ORION OAKS t?ED OAKS SPOT A TURTLE sunning on a rock; hear the sounds of frogs in the evening; view the constellations in the night sky; or make a nature craft and remember how fun it is to discover the natural world at two Oakland County Parks nature centers. The Wint Nature Center, located at Independence Oaks County Parkin Clarkston, features hands-on natural history exhibits; live native animal displays; feeding station viewing area; sensory and water gardens; meeting rooms; access to 12 miles of hiking trails. and an outdoor amphitheater. tf Naturalists facilitate programs such as Nature at Night, Star Party and Scout Badge Days for the public and groups, as well as outreach programs at schools and other Oakland County locations. In the heart of Madison Heights is a 2,400 square -foot log cabin nestled in the Suarez Friendship Woods called the Red Oaks Nature Center. The center features seasonal displays; exhibits including live native animals; an auditorium/large classroom and meeting areas and a small deck leading to a nature trail. A pond with low waterfall at the entrance provides a water source for local wildlife. Visitors will enjoy a "touch table" to discover common wildlife found in metropolitan areas at night, a children's campsite complete with a tent and glow -in -the -dark campfire, a "hibernation station" for quiet and imaginative play, an area to promote literacy where visitors can "read to the turtles;" and more. Trained naturalists and volunteers at Red Oaks Nature Center facilitate programs such as Wild Wednesday Nights, Tuning Your Tot Into the Season, and various decorating workshops. PAGE 6 - - AATURE C!:MTs.RS AT INUCPENDE'NCla OAIAS RED OAKS i put1u In IlulIl0un11111IN❑OHIulplugIOupIIunuuuunuunnu nuIuunIuuunnnngnunuunIuununu punfinunuuumnuuIiJIIIIu0lII IIIit ut11nII III n IIIIIrrilUiIIII1IIIIIIIIIII1111111U1IIIi11i11un IInnIIIIl U111111111111IIIIIIII IIIIIIIIn I lI1II IIInl P0 AVq OAKLAND COUNTY PARKS and Recreation provides year-round opportunities at 13 parks including 65 miles of trails, two campgrounds, two waterparks and three beaches, three dog parks, two nature centers, five gol courses, a farmers market, greenhouse and so much more. Biennial surveys indicate trails are the number one requested and used amenity within the Oakland County Parks system. ` Grass, paved, boardwalk and crushed R limestone surfaces totaling 65 miles of trails are located within 6,700 acres. In early June the Oakland County Parks and Recreation Commission = officially opened a 2.4-mile �r ; connector trail at Addison Oaks r County Park that links to Bald Mountain State Recreation Area and Cranberry Lake Park in Oakland Township, enhancing trail connectivity r. within Oakland County. - Dis5TI,'!ATIONOAK! :plc 0X.OM f Sad ?sd;m€$l n m su W 9 gall *,u�dr 33�:38d g , Pend sei "ads �''Mlut m- mc' rfs m t snt' r-and " � • aau`c `e3 s,..a �e iop. CE ow �;.'s , d2.u11 e q v tz,c s` e�asd" — Ct al. 30 rnlnug es z'vay' k� PAGE 7 9 B-27 � Grove and Oaks z. r z Independence Oaks Addison Oaks Rose Oaks �� r< Springfield Oaks Orton Oaks �i Highland Oaks - 'i Waterford Oaks .p 59 White Lake Oaks as _ a« 46w 0 x Glen Oaks z. Lyon Oaks r Red Oaks . �� °l•'� ® Catalpa Oaks .. r, MUM Oakhaind County C lftfldren"s VW,-,,),ge 1200 N. Telegraph Rd. Dept. 444 Pontiac, MI 48341-0444 (248) 858-1150 July 16, 2013 Dear Friend, On behalf of the Children's Village Foundation we would like to thank you for your generous donation and support of our annual Spring Scramble golf outing held June 7 of this year. The Children's Village Foundation annually fulfills grant requests toward projects and activities specifically earmarked for Children's Village youth. Educational enrichment programming, innovative prevention and rehabilitation programming, recreational opportunities and enrichment programs which promote lifelong learning and development are examples of Foundation funded programs. As a community leader your support means so much to our efforts. Thank you again for your very generous gifts and support. Sincerely, Oakland County Children's Village Foundation O',14Vsn The Heart of Our Foundation 9 B-29 From 1964-2007, the County of Oakland leased this property to the City of Southfield. In 1978, the city opened the site as a public park, utilized by multiple southeastern communities and school districts. In spring 2007, the Oakland County Parks and Recreation Commission acquired the 24.96-acre property as its 12th park. The Catalpa Oaks acquisition furthers Oakland County Parks and Recreation's Urban Recreation Initiative, which focuses on increasing recreational opportunities to residents in the more urbanized portions of the county. • Asa result of the master plan completed in 2008, the complex now includes two playgrounds, a concession/restroom building, picnic pavilion and accessible parking spaces, in addition to restored soccer fields, baseball diamond and softball field. Destination0akl 9G` F ' CATALPA OAKS 27725 GREENFIELD RD SOUTHFIELD 48076 o mo9 Tye a w MILE 11 MILE RD.