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QAKLAND COUNTYPARKS
Gerald A. Fisher
Chapman
J. David VanderVeen
Vice Chalrman
John A. Scott
Secretary
Pecky D. Lewls, Jr.
Chairperson Emeritus
A. David 6aumhart III
Gregory C. Jamlan
Robert E. Kostin
Christine Long
Gary R. McGillivray
rim Nash
Daniell. Stencil
Executive Officer
August 27, 2013
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called Of the Oakland County Parks and Recreation Commission
as follows:
PLACE ......................... . . ........ Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, DfI 48328
THYME ................................... Wednesday, September 4, 2013
9:00 a.m.
PURPOSE ................................ REGULAR MEETING
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Daniel J tencil
Executive Officer
Next Meeting: October 2, 2013
Oakland County Parks & Recreation Admin. Bldg.
2800 Watkins Lake Road
Waterford, Michigan 48328
ii
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources,
Oakland County Pa nd Recreation Commission Meeting
Parks & Recreation Administration Offices
2800 Watkins Lake Road Waterford, M1 48328
Wednesday, September 04, 2013
9:00 AM
REVISED 09/03/2013
Agenda
Page #
Action Required
Presenter/Phone #
G. Fisher/248.514.9814
1.
Call Meeting to Order
2.
Roll Call
3.
Pledge of Allegiance
Approval
G. Fisher D. Stencil 248.858.4944
iii-iv
4.
Approval of Agenda
/-5
5.
Approval of Minutes: Regular Meeting of 0810712013 (Corrected) Approval
V. Valko 248.858.4603
G. Fisher
6.
Public Comments:
7.
PRESENTATION: Mike Donnellon -Forgotten Harvest
D. Stencil
8.
CONSENT AGENDA
6
A. Internal Service & Department Funds Journal Entry Register for month ending
07/31/13 (FM 10, FY 13); Payment Register for month ending Approval
J. Phelps 248.858.5319/D. Stencil
07/31/13 (FM 10, FY 13)
7-8
B. Monthly Financial Statements for Month Ending Approval
J. Phelps/D. Stencil
07/31/13 (FM 10, FY13
Approval
J. Phelps/D. Stencil
9
C. Monthly Average Comparison Report
Receive & File
B. Stepp 248.858.4636/D. Stencil
10-11
D. Contributions 3rd Quarter Report
Approval
J. Phelps/D. Stencil
12
E. FY 2013 Budget Amendment
BREAK AT THE DISCRETION OF THE CHAIIi
9.
REGULAR AGENDA:
49
4-. Final Wk"00 ( REMOVE) �
A—Aw,
K. Badalamenti, GreenPlay LLC/
Informational
B. Service Portfolio Update
M. Prowse 248,858.4630
14
C. Conceptual Approvals:
Approval
M. Donnellon 248.858.4623/S. Wells 248.858.4634
15-26
1. Addison Oaks Banquet Center Renovations
27-38
2. Glen Oaks Banquet Center Renovations Approval
M. Donnellon/S. Wells
at
Oakland County Parks and Recreation Commission Meeting
Parks & Recreation Administration Offices
2800 Watkins Lake Road, Waterford ML 48328
Wednesday, September 04, 2013
9:00 AM
Page #
Agenda
Action Required
Presenter/Phone #
1.
Call Meeting to Order
------
G. Fisher/248514.9814
2.
Roll Call
3.
Pledge of Allegiance
____-
..
iii-iv
4.
Approval of Agenda
Approval
G. Fisher/D. Stencil 249.858.4944
1-5
5.
Approval of Minutes: Regular Meeting of 08/07LMI3
Approval
V. Valko 248.858.4603
6.
Public Comments:
G. Fisher
7.
PRESENTATION: Mike Donnellon - Forgotten Harvest
D. Stencil
8.
CONSENT AGENDA
6
A.
Internal Service & Department Funds Journal Entry Register for month ending
07/31/13 (FM 10, FY 13); Payment Register for month ending
07/31/13 (FM 10, FY 13)
Approval
J. Phelps 248.858.5319/D. Stencil
7-8
B.
Monthly Financial Statements for Month Ending
07/31/13 (FM 10, FYI
Approval
J. Phelps/D. Stencil
9
C.
Monthly Average Comparison Report
Approval
J. Phelps/D. Stencil
10-11
D.
Contributions 3rd Quarter Report
Receive & File
B. Stepp 248.858.4636/D. Stencil
12
E.
FY 2013 Budget Amendment
Approval
J. Phelps/D. Stencil
BREAK AT THE DISCRETION OF THE CHAIR
9.
REGULAR AGENDA:
13
A.
Final Completion of Beroco Contract
Approval
J. Hall/J. Lynch/D. Stencil
14
B.
Service Portfolio Update
Informational
K. Badalamenti. GreenPiay LLC/
M. Prowse 248.858.4630
C.
Conceptual Approvals:
15-26
1. Addison Oaks Banquet Center Renovations
Approval
27-38 2. Glen Oaks Banquet Center Renovations
Jen Myers 248.202.9287/M. Donnellon 248.858.4623
Approval /S. Wells 248.858.4634
Jen Myers/M. Donnellon/S. Wells
Im
D. Construction Project Approval:
39-48
1. Glen Oaks HVAC Replacement
Approval
J. Myers/M. Donnellon/S. Wells
49-65
2. Groveland Oaks - Section C Restroom
Approval
Z. Crane 248.975.9628/M. Domtellon/S. Wells
66-77
3. Springfield Oaks - Bleacher Replacement
Approval
J. Myers/M. Donnellon/S. Wells
78-80
E. Oakland County Market - Flea Market Discontinuation Proposal
Information/Approval
J. Brown 248.858.5495/K. Pardy 248.858.4637
/L. Gee 248-343.3165
81
F. December 2013 OCPR Commission Meeting Schedule Change (Time Change)
Approval
D. Stencil/G. Fisher
82-97
G. Other Power Driven Mobility Devices (OPDMD) Policy Revision - to Comply
Information/Approval
S. Loria 248.858.4611/S. Mackey 248.431.1268
with Americans with Disabilities Act (ADA)
/D. Stencil
98-101
H. Request for Sale of Alcohol on Oakland County Parks and Recreation Property
Approval
M. Prowse/D. Stencil
- Leadership Oakland
102-107
I. Final Approval of FY 2014-2016 OCPR Budget
Approval
D. Stencil/J. Phelps
108-110
J. Final Approval of Management Plan and 15-Year Forecast:
Approval
M. Donnellon/D. Stencil
1. FY2014 — 2028 Capital Improvement & Maintenance Program
2. FY2014-2028 Maintenance Program
10. STAFF REPORTS
A. Participation and Program Review FY 2013. Month 10
Receive and File
J. Dunleavy 248.858.4647/T. Fields 248.858.0914
/L. Gee
B. Update on Food and Beverage Contract
Receive and File
P. Castonia 248.858.0909/D. Stencil
111-119
C. Executive Officer's Report
Receive and File
D. Stencil
it. OLD BUSINESS
G. Fisher
12 NEW BUSINESS
G. Fisher
13. ADJOURN
Next Meeting: 9 a.m. on Wednesday, October 2, 2013
NOTE NEW LOCATION:
Oakland County Parks and Recreation Administration Office, 2800 Watkins Lake Road, Waterford, MI 48328
IVA
Oakland County Parks and Recreation Commission
August 7, 2013
Chairman Fisher called the meeting to order at 9:10 a.m. in the South Oakland County Health Office
meeting room.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
A. David Baumhart, Gregory Jamian, Robert E. Kostin, Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT:
Chairperson Emeritus Pecky D.
Lewis, Jr., Christine Long
ALSO PRESENT:
Parks and Recreation:
Daniel Stencil, Executive Officer
Sue Wells, Manager of P & R Operations
Phil Gastonia, Business Development Rep,
Mike Donnellon, Chief -Parks Fac. Maint. & Dev.
Sandy Dorey, Recreation Program Supervisor
Jim Dunleavy, Chief, Parks Ops, & Maint. — N. District
Terry Fields, Chief -Recreation Programs & Services
Tom Garvey, Maint. Supv.- Glen/Red/Catalpa Oaks
Larry Gee, Chief, Parks Ops. & Maint. — S. District
Melissa Humbyrd, Seasonal Program Specialist
Sean Kammer, Summer Clerical Asst.
Jen Myers, Architectural Engineer It
Melissa Prowse, Business Development Rep.
Jonathon Rabedeau, Parks Helper
Jeff Sant, Intern
Laurie Stasiak, Recreation Program Supervisor
OC Fiscal Services
Jeff Phelps, Supervisor II
Oakland County Fair
LC Scramlin, Director
APPROVAL OF AGENDA:
Moved by Mr. Kostin, supported by Mr. VanderVeen to approve the agenda as submitted,
AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. McGillivray, supported by Mr. Baumhart, to approve the minutes of the OCPR
Special Commission Meeting of April 24, 2013, and the minutes of the OCPR Regular
Commission Meeting of July 10, 2013.
AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
(Commission Meeting, August 7, 2013)
PUBLIC COMMENTS:
LC Scramlin, Director of the Oakland County Fair, provided the OCPR Commission with an update on the
2013 Oakland County Fair, Mr. Scramlin indicated they broke the record in attendance this year with
110,000 patrons, 8,000 higher than the attendance in 2012. He also advised that over $150,000 was
awarded to the youth in Oakland County for scholarships. The Fair Board has proposed that the 2014
Oakland County Fair will start on July 4 and will run for 10 days. The Fair schedule will be finalized this
fall.
STAFF INTRODUCTIONS:
Chief of OCPR Recreation Programs and Services Terry Fields introduced members of the Recreation
Programs and Services staff who were present. Those members included:
Sandy Dorey, Recreation Program Supervisor
Laurie Stasiak, Recreation Program Supervisor
Melissa Humbyrd, Seasonal Program Specialist
Jonathon Rabedeau, Parks Helper
Sean Kammer, Summer Clerical Assistant
Jeff Sant, Intern — Grand Valley State
Tom Garvey, Maintenance Supervisor - Red Oaks/Catalpa OaksfGlen Oaks
Commission members also commended staff on the great job hosting the Wheelchair Daze Event at
Independence Oaks on August 3, 2013. There were 1,800 participants and over 150 volunteers. This
was the 30'" year for OCPR hosting this event and was the best example of staff collaboration and team
approach for hosting events.
CONSENT AGENDA:
Moved by Mr. Jamian, supported by Mr. Scott, to approve items 7A through 7F under the
Consent Agenda as follows:
• Internal Service & Department Funds Journal Entry Register for Month Ending 06/30/13
(FM 09, FY 2013)
• Payment Register for Month Ending 06/30/13 (FM 09, FY 2013)
• Monthly Financial Statements for Montt) Ending 06/30/13 (FM 09 FY 13)
• Monthly Average Comparison Report
• 3rd Quarter Financial Forecast
• FY 2013 Budget Amendment
• OCPR Uncollectible NSF Check Write Off for 3`d Quarter FY 2013
AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote,
REGULAR AGENDA:
Recommendation from Food & Beverage Committee — Banquet Services Contract/Resolution
Staff reported that the Food and Beverage Committee is ready to move forward and start negotiations
with the leading vendor, Oak Management, for food and beverage services for Oakland County Parks.
If negotiations are not successful with the first vendor then the Committee will proceed with negotiations
with the second vendor, Kosch Hospitality. If negotiations are not successful with the second vendor the
matter will be referred back to the OCPR Commission for further deliberations. The existing contract
expires December 31, 2015.
2
(Commission Meeting, August 7, 2013)
Moved by Mr. Scott, supported by Mr. Jamian to approve the following resolution:
Food and Beverage Committee Recommendations on Negotiations
WHEREAS, in 1974 the Oakland County Parks and Recreation Commission contracted with
Oak Management Corporation, formerly known as Laffrey, Werlhman, and Fuller, Inc., to provide
food and beverage services at the Oakland County Park facilities, including all banquet and
concession services; and
WHEREAS, extensions to the contract between the Oakland County Parks and Recreation
Commission and Oak Management Corp, had been negotiated and approved by the Commission
throughout the contract's term; and
WHEREAS, the Oakland County Board of Commissioners adopted Miscellaneous Resolution
#06245, which prohibited further extensions "beyond December 31, 2015... without an appropriate
Request For Proposal process'; and
WHEREAS, In January, 2013 a Food and Beverage Committee comprised of key administrative
staff, operations staff and Commissioners, with the assistance of Oakland County's Purchasing
Division, Health Division and Corporation Counsel, developed a Request For Proposal based on
the needs of the Park System and research completed on national best practices; and
WHEREAS, the Request for Proposal for Full Service Food Operations for Addison Oaks
Conference Center, Glen Oaks Golf Course, Lyon Oaks Golf Course and White Lake Oaks Golf
Course was released by Oakland County Parks and the Oakland County Purchasing Division
pursuant to the purchasing policies and procedures; and
WHEREAS, the Committee evaluated each applicant according to developed criteria and
selected two vendors to interview; and
WHEREAS, interviews were conducted to discuss the proposals and gain a better understanding
of each vendor's proposal.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission authorize the Food and Beverage Negotiations Sub -Committee to enter into
negotiations for a License Agreement and Professional Services Contract with Oak Management
Corporation for the potential food and beverage operation of the Addison Oaks Conference
Center, Lyon Oaks, Glen Oaks, and White Lake Oaks banquet centers and grill rooms; and
BE IT FURTHER RESOLVED that, in accordance with Oakland County Purchasing Division's
policies, should the negotiations with Oak Management Corporation be unsuccessful, the Food
and Beverage Negotiations Sub -Committee is approved to enter into negotiations with the next
qualified vendor, Kosch Hospitality. If the negotiations with Kosch Hospitality are not successful,
the matter of providing food and beverage services at the Oakland County Park facilities shall be
returned to the Oakland County Parks and Recreation Commission for further deliberations.
AYES: Baumhart, Fisher, Jamian, Kostin, Nash, Scott, VanderVeen (7)
NAYS: McGillivray(1)
Motion carried on a voice vote.
Conceptual Construction Project Approvals:
Addison Oaks Campground — Recreation Pavilion Proiect/Red Oaks Storm Water Reclamation Project/
Groveland Oaks Section C Restroom/Shower Renovation & Campground Utility Improvement Proiect/
Springfield Oaks Main Arena Bleacher Replacement
3
(Commission Meeting, August 7, 2013)
Moved by Mr. Jamian, supported by Mr. McGillivray to postpone consideration of these projects
until the September OCPR Commission meeting in order to allow staff the opportunity to provide
the Commission with additional information on these projects.
Executive Officer Daniel Stencil indicated that delaying the projects will negatively impact the camping
season for 2014. Commission members felt that additional information would be necessary in order to
make an educated decision on the project, including how each project relates to the Strategic Master Plan
and the 5-Year Recreation Plan, as well as why the costs of the projects have increased.
Staff informed the Commission that there are also issues with compliance with the Americans with
Disabilities Act (ADA) on these projects, and delaying them would cause a hardship on the construction
timeframe and completion dates
Moved by Mr. Scott, supported by Mr. Baumhart, to amend the motion to move forward on the
Groveland Oaks and Springfield Oaks projects and postpone consideration of the Addison Oaks
and Red Oaks projects until the September OCPR Commission meeting.
AYES: Baumhart, Fisher, Jamian, McGillivray, Nash, Scott, VanderVeen (7)
NAYS: Kostin (1)
Motion carried on a voice vote.
Vote on Amended Motion:
AYES: Baumhart, Fisher, Jamian, McGillivray, Nash, Scott, VanderVeen (7)
NAYS: Kostin (1)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Nash, to grant conceptual approval of Groveland Oaks
Section C Restroom/Shower Renovation and Campground Utility Improvement Project and
Springfield Oaks Main Arena Bleacher Replacement,
AYES: Baurnhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (4)
NAYS: (0)
Motion carried on a voice vote.
Independence Oaks Pathway Protect — Grant Match
Staff provided an update on the status of the grant and partnership opportunity for the Independence
Oaks Pathway Project along the west side of Sashabaw Road at Independence Oaks County Park. This
proposed pathway would run from the main entrance to Independence Oaks County Park north to the
entrance at Independence Oaks -North. This would include a possible road crossing to connect to an
existing sidewalk on the east side of Sashabaw Road that runs north to Oakhill Road. Currently there is
no access between the two sections of the park.
The Road Commission for Oakland County would apply for this grant on behalf of OCPRC. The project
was proposed as an 8-foot pathway and boardwalk, estimated at $1.1 million. It was budgeted at
$90,000 for design and $900,000 for construction - for a total estimate of a little under $1 million. The
MDOT Transportation Alternatives Program (TAP) requires a 10-foot pathway with two -foot shoulders on
each side which would be 14-foot trait and 14-foot boardwalk, which raises the cost of the project
significantly. The estimate for design is $115,000 and construction at about $1.5 million. By partnering
with MDOT, RCOC and Independence Township it is estimated that our total estimated cost would be
approximately $500,000.
4
(Commission Meeting, August 7, 2013)
Included in the agenda packet is a resolution from Independence Township stating they would provide
$300,000 toward this project.
STAFF REPORTS:
Participation and Program Review
The Participation and Program Review report for June 2013 was received.
Commissioner Kostin commended staff on al( of the Parks and Recreation programs being offered,
EXECUTIVE OFFICER'S REPORT:
In addition to the items in the Executive Officer's Report filed in the agenda, the following information was
noted:
Possible leased office space options for Independence Oaks Upper Bushman Manor House and
zoning ordinance requirements with North Oakland Headwaters Land Conservancy, Oakland County
Conservation District and Six Rivers Regional Land Conservancy joint opportunities
Park Master Plan Updates arid public engagement interviews
Great Lakes Restoration Initiative $1,600 contribution for educational signs at boat launches
Status of Flea Market at Oakland County Market
Partnership with Arts Beats and Eats event Labor Day Weekend
- Additional FY 2014 Budget Capital Equipment Expenditures proposed
- Potential telecommunications tower at Springfield Oaks update
Oakland Parks Foundation appointed Gerald Fisher as Ex-Officio as Chairman of Oakland County
Parks and Recreation Commission
- Red Oaks Waterpark parking opportunities with surrounding property owners
- Ellis Barn Code compliance requirements update
- Public hearings for the proposed Oxford Adventure Recreation Park on August 13°i and 14ih
- Update on Oakland Uncorked event at the Oakland County Market, possible improvements to the
Facility and opportunities for events at the facility
- Catalpa Oaks Construction Project Dedication Ceremony immediately following the Commission
meeting and Grand Re -Opening event scheduled Friday, August 9, 2013
NEW BUSINESS:
Commissioner McGillivray inquired about the possibility of placing a one -page advertisement in the local
newspaper to market the special events at Oakland County Parks in order to inform the public of the
activities and events.
OLD BUSINESS:
There was no old business to report.
ADJOURNMENT:
Meeting adjourned at 10:57 a.m.
John A. Scott, Secretary Vicky Valko, Recording Secretary
M
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBuk 4, 201.E AGENDA ITEM NO. 8
FISCAL SERVICES - P&R ACCOUNTING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II
Submitted: August 16, 2013
Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements
8. A. PAYMENT APPROVAL SUMMARY
Internal Service and department Funds Journal Entry Register:
July, 2013 (FM 10, FY 2013) 1,338,216.49
Voucher Payment Register:
July, 2013 (FM 10, FY 2013) 788,121.14
TOTAL $212G,337.Q
' Back-up information is available for review.
8. B. MONTHLY FINANCIAL STATEMENTS
July, 2013 (FM 10, FY 2013)
1.1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10 FY 2013
(FOR MONTH ENDING V31113)
2013
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICESMillage Tax
$11,250,00000
$11,409, 885.18
($159. 885.18)
101A%
Other
255.525,00
88,713e4
166.811.06
347%
GLEN OAKS GOLF COURSE
1,034 540.00
702,262,92
332,277.08
67.9 %
LYON OAKS GOLF COURSE
1,241000.00
924,437.12
316,562.88
74.5%
RED OAKS GOLF COURSE
399.600,00
244,396.42
155,203,58
61.2%
5PRINGFIELD OAKS GOLF COURSE
785,174.00
506,211,26
278.962.74
64,5%
WHITE LAKE OAKS GOLF COURSE
878.703.00
590,535.69
288,167. 11
67.2%
WATERFORD OAKS COUNTY MARKET
224.$40.00
155.437 30
69.202.70
69.2%
INDEPENDENCE OAKS NATURE CENTER
12,600.00
13,34T.27
(747.27)
105.9`/0
RED OAKS NATURE CENTER
12.000,00
4,441.76
7,55824
37.0 ;.
ADDISON OAKS PARK
g48,380.00
377,137.77
71,242.23
a4.1%
ADDISON OAKS CONFERENCE CENTER
140,000.00
66.485.24
73,51476
47,5%
GROVELAND OAKS
724,600,00
907,11784
217,482.16
70.0%
HIGHLAND OAKS
3,000,00
6,880.71
(3,880.71)
229.4%
INDEPENDENCE OAKS
311,948.00
206,796.27
105.151.73
66.3%
LYON OAKS PARK
88,000.00
90,024.35
(2,024,35)
102.396
ORION OAKS
109,500.00
82,607.79
26,892.21
75A1b
RED OAKS DOG PARK
47 000.00
26,485.25
20,514,75
56.4%
ROSE OAKS
164,040.00
151,779.71
12,260.29
92.5%
SPRINGFIELD OAKS ACTIVITY CENTERIPARK
72,178,00
53,480.51
18,699.49
74.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
63,485.00
60.636.84
2848,16
955"10
RECREATION PROGRAMS & SERVICES
282,000.00
196,953.25
85046,75
69.8'
CATALPA OAKS
1.5,000.D0
3.662.00
11,33B.00
24.4/
RED OAKS WATERPARK
1.040 400.00
664,517.96
375,862.04
63.9%
WATERFORD OAKS BMX COMPLEX
19.500.00
9,480.00
10,020.00
48.6%
WATERFORD OAKS WATERPARK
705.400,00
344,04663
CAPITAL IMPROVEMENT
2,6B0,91000
288,140.81
2,400.777,19
10.7%
TOTAL REVENUE
$23,017, 131,DD
$1117754701. 99
$5,241.429,01
77.2%
EXPENSES
ADMINISTRATIVE SERVICES
$5,548054.00
$4,137,980.20
$1,410073,80
74690
F......,.. FISCAL SERVICES ADMINISTRATION
.G-.
129895,00
10Z952.17
21,942.83
83,1%
FISCAL SERVICES PARKS &REC
234.987.00
175,074.27
59.312,73
74,8%
GLEN OAKS GOLF COURSE
1,218.416.00
837.373.79
301042,21
68.7%
LYON OAKS GOLF COURSE
1,82884900
1,273,54108
655307,92
69,6%
RED OAKS GOLF COURSE
666,445.00
6684118 62
(1673.
10
SPRINGFIELD OAKS GOLF COURSE
744,749 00
551,494.69
193,254.21 31
74 7q.l'/
WHITE LAKE OAKS GOLF COURSE
943,959.00
712,324.26
231634.74
75,5%
WATERFORD OAKS COUNTY MARKET
256,824,00
175,038.03
81,785.97
68.2%
INDEPENDENCE OAKS NATURE CENTER
270,655.00
85607.41
185,047,59
31.6%
RED OAKS NATURE CENTER
224,915.00
89,039,59
135,875.41
33 6%
ADDISON OAKS PARK
1,443, 911,00
977,620.99
466,090.01
67.7%
ADDISON OAKS CONFERENCE CENTER
164,635.00
161,693.43
2.64157
98.4%
GROVELAND OAKS
1,345.132.00
829,770.14
515,36186
61.7%
HIGHLAND OAKS
55,736,00
37,271 05
18,463.95
66,9%
INDEPENDENCE OAKS
1,047,212.00
765,796.89
281415.11
73.1%
LYON OAKS PARK
268969,00
236,593.85
32,375.15
88.0%
ORION OAKS
125037.00
117,273.84
7,763.16
93.6%
RED OAKS DOG PARK
53,392,00
62,063.17
(8,671.17)
116.2%
ROSE OAKS
$2,600.00
31,677.79
20,922.21
60.2%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
538,211.00
250,761.78
287,449.22
46.6%
WATERFORD OAKS ACTIVITY CENTERIPARK
1,123 067.00
534.238.40
588,1128.60
47.6%
RECREATION PROGRAMS & SERVICES
1.259 557.00
1,002,404.70
257,152,30
79,6%
CATALPA OAKS
104.216,00
56,702.98
47,51302
S4.4%
RED OAKS WATERPARK
1,360,660.00
912,295.87
448,354,33
67.0%
WATERFORD OAKS BMX COMPLEX
50,137.00
37,651.91
12485.09
75.1 %
WATERFORD OAKS WATERPARK
905.77500
677,379.95
228,395,05
74.6%
FACILITIES & MAINTENANCE
1,051,237.00
946,420.76
104.816.24
90 0%
CONTINGENCYIINTERNAL SERVICE CHARGES'
0,00
171.096.15
(171,098.15)
NIA
TOTALEXPENSES
$23.017, 131,00
$16623,259.56
$6,393,671.44
72.2%
REVENUE OVER/(UNDER) EXPENSES
$0,00
$1,152,442.43
($1,152,442A3)
2013
2012
2011
2010
ACTUAL REVENUE TO DATE:
7L2%
90.4%
74.5%
713%
BUDGET BALANCE:
22.8%
9.6%
25.5%
28.7%
ACTUAL EXPENSE TO DATE:
72.2%
68.1%
62,5%
59.4%
BUDGET BALANCE:
27.8%
31.9%
37.5%
406%
*CONTINGENCY YFD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Pagel of 2) 7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 10 FY 2013
(FOR MONTH ENDING 7/31113)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
COUNTY MARKET.
WATERFORD OAKS COUNTY MARKET
COUNTY MARKET SUB -TOTAL
NATURE
INDEPENDENCE OAKS NATURE CENTER
RED OAKS NATURE CFN7-ER
NATURE SUB -TOTAL
PARKS
ADDISON OAKS PARK
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS PARK
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CAPITAL IMPROVEMENT
CONTINGENCY/INTERNAL. SERVICE CHARGES'
TOTAL
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
REVENUE
EXPENSE
(UNDER)EXP.
$11,498,399,12
$4,137 980.20
S7,360,418.92
0.00
101 952.17
(107 952.17)
0.00
175.674.27
_ (175,674,27)
11.498.399,12
4,421608.64
7,076,792.48
702,262.92
924,437.12
244,396.42
506,211.26
590,53$.89
2,967,84361
837,373.79
1,273,541.08
668,118.62
551,494.69
71232C26
4,g2,852,44
155,437.3D 175,038.03
155,437 30 775,038.03
(135,110.87)
(349,103.96)
(423,722.20)
(45,293.43)
(121 788.37)
(1,075 008,83)
_ (19,600.73)
9 60D.73)
13,347.27 95,607.41 (72,260.14)
4,44136 89,039,59 j84, 517, 83)
17,789,03 174 647.00 (156,857.97)
377,137,77
66.485.24
SD7,117.84
6,880,71
206,796.27
90,024,35
82,607.79
26,486.25
151,779,71
53,480 51
60,63064
1,629,432.28
196,953,25
3,662.00
664,517 96
9,480.00
344,046.63 _
1,216,659.84
0.00
0.00
077,820.99
' 161,893.43
829,770.14
37,271 05
765,796.89
236 593.85
117,273.84
62 063A 7
31,677.79
2.50,761,76
534,236.40
4,005,161 33
1,002 404.70
56,702.98
912,295.67
37,65191
_ 677379.95
2, 686,45521
(600 683.22)
(95,408TD)
(32202,30)
130,390,34)
(559,000,62)
(146,569.50)
(34,666.05)
(35.577.92)
120,101 92
D 97,281.27)
(473,601,56)
(2,375,729,05)
(805.451.45)
153,040 98)
(247,777.71)
(28, 171,91)
(333,333.32)
(1,467,775 37)
946,420.76 (94fi 420.76)
946,42036 (946,420.76)
288,140.81 0.00 288,140.81
000 171098,15 (171,098.15)
$17,7T5,701.99 $16,623,259.56 $1,152,442,43
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
See the Oakland County websile's "Transparency in Government -Monthly Financials" to view the latest monfhty Financial
Statement detail by each departments' budget units.
1. Log on the wv+w.oakaov com/fiscal/info nub/montillvrenorts html
2. Click on "View the Monthly Financials and Quarterly Forecast"hyperlink on the bottom of the page
3. Click on "Parks and Recreation" hyperlink within the list
4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
5, Or do a search for "Monthly Financials"
(Page 2 of 2)
m
Item 8 C
Oakland County Parks and Recreation Commissif
Monthly Average Comparison Report
(Comparison of FY 2013 Actuals with 5-Year Avenge ActLMIS)
As of July 31, 2013
REVENUES:
$ 300,047 $
135,477
5 1,709,864
5 6,039.16%
$ 3,73.18%
$ 2,36.24Y. 5
1,2648-A
5 1,12Z826
$ 1.3
5 1,94Z780 $ 1,45.30% L695,691
5-YEAR AVERAGE REVENUE
1.30%
0.59%
7.41%
26.16%
1b.18%
I0.24Y,
5.48°%
4.86%
5.71%
.71%
8.42% 6.30% 7.3596
Percentage of Total
FY2013 Amended Budget/Alottment 3
20.348213 $264,489
$119,422
51,507,234
$5,323,691
$3,293,135
SZOR3,79S
$1,114.974
$999,763
$1,161,765
$1712.548 51,282,654 51,494.740
FY2013 Planned Use or Fund Balance 3
2668.918
FY2013 Amended Budget S
23,017131
$327,699
$1,466,174
54910,421
$2913,093
$Z263,034
$1,261,076
$1,IOZ228
$1,673,622
$1,785,952
FY W13 Attuals
$27Z398
Ave, moro jv Revere Over/(Under) $7,909 $8277 ($41,060) ($413,264) (SMA42) $179,236 5146,102 $JM465 $511,856 573,405
PENSES:
5-YEAR AVERAGE IX ENSE
percentage offotal
FY2013 Amended eudget/Alottment 6 23.017131
$1,319,598
6AI%
$1,476,245
$1,278.780
6.227.
$1,430,582
$1,540,387
7.49%
$1,723,244
$1.261,183
6.13%
$1p10.896
51.183,099
5.75%
$1,323,532
$1,630,978
7.93%
$1,824.589
$1.419,H97
6.909s
51.588.451
$1,822,094
8.96%
52,038,392
$2.440,418
I186%
52,730,116
52.253,541
10.95%
$2,521,055
52,087,753
10.15%
52,335,586
$2,337,020
11.36%
52.614.443
FY 2013 Attuals
$1,341.261
$1,259,689
$1,06,323
51,216,615
$1,277,817
$1,583,426
$1,479S19
$2,155,038
$2,289,235
$2,399935
g. MonMly Ex Mes(0ver)/Under
,al An Monthly FavorabilitY/(Unfavombility)
$134,W
$14Z893
$270,993
$179,170
$106,321
$65,651
$194,281
($2114984)
545,715
($334,327)
$236,162
$415,398
$109932
$255,634
($116,646)
($4,182)
5440,881
S952j37
$121,220
$194,525
$0
$11
G
SEPTEMBER 4, 2013
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA 1TEM No. 8 D
BUSINESS DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer, Becky Stepp, Project Advisor for Business Development
Submitted: August 26, 2013
Subject: FY 2013 3rtl Quarter Contributions Report
INTRODUCTION AND HISTORY
Attached is the FY 2013 3rd Quarter report for contributions received from April 1, 2013 through June 30, 2013.
This report includes donations for capital projects as well.
ATTACHMENTS
r
FY 2013 3.6 Quarter Contributions Report
STAFF RECOMMENDATION
The staff recommends to receive and file.
MOTION
Move to approve the FY 2013 V Quarter Contributions Report under the Consent Agenda portion of
the meeting.
10
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Contributions (Donations) - April 1, 2013 - June 30, 2013
Budget Center
Project / Program
Source
Amount,
SPG
Rotary Park Pedestrian Bridge Plank
Stuart Etengoff
$50.00
Springfield Oaks Golf Course
$50.00
SAC
Activity Center Ceiling Fan Contribution
IO.C. 4-H Horse Council
$606.59
Springfield Oaks Activity Center / Park
$606.59
REC
(Adaptive Program Contribution
Karl's Golfland
$3,000.00
Recreation Programs & Services
$3,000.00
INC
Nature Center Donation
I Misc (Outreach, Tuning Your Tot CD)
$5.00
INC
Nature Center Donation
Misc(Outreach,TuningYourTotCD)
$5.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$10.00
INC
—�-Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$2.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$5.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$5.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$5.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$5.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$10.00
INC
Nature Center Donation
Misc (Outreach, Tuning Your Tot CD)
$5.00
Independence Oaks Nature Center Total
$57.00
RNC
!Nature Center Donation
General Contribution to Nature Center
$5.00
RNC
Nature Center Donation
General Contribution to Nature Center
$S.00
RNC
Nature Center Donation
General Contribution to Nature Center
$20.00
RNC
Nature Center Donation
Misc (Outreach, Greeting Card)
$S.00
RNC
Nature Center Donation
Misc (Outreach, Greeting Card)
$10.00
Red Oaks Nature Center Total
$50.00
CA - SAC/SPG
SAC Event Campground-Phase2
O.C. 4-H Fair Association
$2,616.00
CA - SAC/SPG
'SAC Event Campground-Phase2
C. 4-H Fair Association
$2,274.81
Capital Assets Total
$4,935.81
Grand Total
$8,649.40
11
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Jeff Phelps, Parks and Recreation Fiscal Coordinator
Submitted: August 26, 2013
Subject: FY 2013 Budget Amendment
INTRODUCTION AND HISTORY
FY2013 Budget Amendment
AGENDA ITEM NO. S E
FISCAL SERVICES
A budget amendment totaling $23,051 is recommended to transfer monies from the Parks and Recreation
Fund (#50800) to the Motor Pool Fund (#66100) for the replacement of one (1) department owned vehicle with
one (1) leased vehicle.
MOTION
Move to approve the amendment of the OCPRC FY 2013 Budget as follows:
Revenues FY2013
50800-5060201-160666-665882 Planned Use of Balance $23,051.00
$23,051.00
Expenses
50800-5060326-160010-788001 Transfer Out — Motor Pool $11,526,00
50800-5060330-160010-788001 Planned Use of Fund Balance $11,525.00
$23,051.00
iVA
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Submitted: August 29, 2013
Subject: Final Completion of Bernco Contract
INTRODUCTION AND HISTORY
AGENDA ITEM NO.9 A
ADMINISTRATION
Corporation Counsel Jody Hall and Attorney John Lynch will be present at the meeting of September 4, 2013,
to provide the OCPR Commission with an update on the final completion of the Bernco Contract.
13
OAKLAND COUNTY
COMMISSION
SEPTEMBER 4, 2013 AGENDA ITEM No. 9 B
BUSINESS STRATEGY fir' DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel H. Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: August 29, 2013
Subject: Service Portfolio Project Update
INTRODUCTION AND HISTORY
As part of the cost recovery portion of the ongoing Service Portfolio project, staff has been working since June
on defining current levels of cost recovery for Oakland County Parks and Recreation's services. As was
presented at the July Commission meeting, OCPR has 23 categories of service. Staff has been working to
assess our current levels of cost recovery for those categories.
At a meeting on September 3, 2013, Karon Badalamenti from GreenPlay will be meeting with staff on the Cost
Recovery Team to look at the current cost recovery levels and develop cost recovery/subsidy target allocation
ranges/goals for each category. These targets will be based on both where we are now, and where we want to
be based on where the category falls on the cost recovery pyramid (as was determined through the series of
public workshops held in April). The team will also begin to discuss implementation strategies, including
pricing and marketing.
At the September 4, 2013, OCPR Commission meeting Ms. Badalamenti will provide the Commission with an
update on the Cost Recovery work — including the targets/ranges developed — as well as an overview of the
next steps in the overall Service Portfolio project.
14
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013 AGENDA ITEM NO.9 C 1
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Jennifer Myers, Architect/Project Manager
Submitted: August 28, 2013
Subject: CONCEPTUAL APPROVAL - Addison Oaks Banquet Center - Interior Renovations
PLANNING_ OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
2. Five -Year Recreational Master Plan 2013.2017 (Refer to attached relevant pages)
F a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the park
master planning process or in capital project/major maintenance forecasts and pursuant to the results of
the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
3. Park vision and facility concepts
a) Scheduled for completion in FY2015
1. Refer to Master Planning schedule from Oakland County Parks & Recreation - Planning (attached)
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
Interior
Fiscal
(ienovations
Year
Budget
Identified
2o13
$450,000
1. Budget Increase FY2014:
a. Increased budget by $100,000 since reporting this project in the Executive Officers Report to include
the addition of furniture and light fixtures changes.
b) FY2014 Budget
1. Interior Renovations - $450,000
5. 2006 ADA Assessment Report
a) Not applicable
PROJECT OVERVIEW
1. Interior Renovation Purpose (Need):
a) Design & Construction Purpose:
16
1. The Addison Oaks Conference Center is located on the historic Buhl Estate (Unregistered), It consists
of the original Tudor -style family home and large addition with vaulted ceilings.
a. The facility's interior finishes have been in place since late 1997, they are outdated and in fair to poor
condition.
b. In particular, the carpeting is in poor condition.
C. Therefore since this is a larger interior finish that affects the entire facility appearance and aesthetics,
staff has identified further items in need of replacement at the facility to be coordinated with the carpet
selection; a list of items is attached.
d. It is noted that although some items may not be in need of replacement based solely on their
condition, they may be replaced as part of the overall facility's updated appearance and aesthetics.
b) Design & Construction Considerations:
1. The opportunity for construction at the facility is very limited since the event spaces are typically
reserved for weekends and booked months in advance, leaving few chances for uninterrupted access.
2. Currently, several one- and two- week blocks of time are available in December 2013 and January 2014
for construction.
3. Staff has been working very closely with the designers, construction managers and facility staff to
ensure that materials can be selected, approved, procured and installed on time.
c) Design Program Elements:
1. Please see attached renovation needs list
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — DiClemente Siegel Design (DSD)
b) Construction Manager — George W. Auch (GWA)
Previous discussions/agenda dates
a) Included in Budget Review Process as an Active or Pending Project since FY2014
b) Conceptual Review & Approval — September 2013
4. Funding considerations
a) Not applicable
5.
Project Timeline:
a)
Construction Bidding & Procurement September 2013
b)
Construction Award
October 2D13
c)
Construction Start
December 2013
1.
Please see above item i.b.1.
regarding limited construction opportunities
d)
Construction End
January 2014
e)
Interior Renovation Opening
January 2014
6. Fiscal Considerations:
a) Revenue:
1. Facility rental is expected to increase, resulting in increased revenue, as a result of [his project
b) Expenditures:
1. Expenditures are expected to remain the same. They may decrease slightly during the first few years
after project completion as fewer repairs should be required.
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Interior Renovation Park Improvement s (15 years): $30,000
d) Life -cycle of Facility:
e) Interior Renovations: 10 — 15 years
f) Cost Recovery Goals — Interior Renovations
1. Service Category Goal To be determined
Market Analysis:
a) Prime Service Area
1. Not available
b) Current/Potential Patrons
1. No information submitted at this time.
c) Direct/Indirect Competition
1, a. No information submitted at this time.
iv
d) CurrentlPotential Programs & Services
1. No information submitted at this time.
1. Attachment A — Strategic Plan
2. Attachment B — Five -Year Recreational Master Plan (Relevant Pages)
3. Attachment C — Park Master Planning Schedule
A. Attachment D — Renovation Needs
5. Attachment E — Park Map
6. Attachment F — Photos
STAFF RECOMMENDATION
in order to maintain or potentially increase conference center revenues, staff recommends proceeding with the
necessary construction documents by DSO and bidding for construction by George W. Auch (GWA). Final
presentation of all project related costs will be brought to the commission for construction approval at the October
2013 Commission meeting.
MOTION
Move to proceed with the necessary construction documents by DiClemente Siegel Design (DSD) and
bidding for construction by GWA, contingent upon staff presenting all project related costs for
Commission approval of construction.
a
Parks and Recreation Strategic Plan
1.2.1 LAND
"Acquire, improve and maintain quality parks that support the community's values for the
preservation of natural areas and open spaces, equity of access, and the natural heritage of
Oakland County,"
1.2.1.1 GOAL
"Acquire, maintain and improve park land for active and passive recreation to provide a
variety of park experiences and to meet a land acreage goal of 800
acres in the next ten years, contingent upon full funding."
1.2.1.2 STRATEGIES
• Establish a dedicated funding source for land acquisition
• Implement a land acquisition strategy that recognizes the
value of parkland in urban areas, including the southeast
quadrant of Oakland County, while also acquiring park lands
In other areas of the county In a strategic manner that
complements other local government agencies' efforts
• Work with the Oakland County Trails Advisory Council, as
well as county departments, state and local agencies,
community leaders and non-profit organizations to complete
and promote the Oak Routes Trail Network In Oakland
County
• Develop and maintain quality park trails that provide a
variety of trail experiences and connect Into the larger,
countywide Oak Routes Trail Network
• Create and implement system wide natural resource management program
• Update county park master plans where appropriate to meet the active and passive
recreation needs of residents and to achieve the outcomes desired for each park in
the system
• Coordinate with local land conservancies and recreational partners to acquire or
lease land to meet the park land acreage goals
• Establish wetland mitigation opportunities in cooperation with developers, land
conservancies, CVT's, state and county agencies
• Determine the economic value of park natural resources
+ Establish levels of park maintenance and upgrades that meet the needs of park
guests in a fiscally responsible manner
• Work closely with government agencies and recreational providers to create a
balance of park types across the County that provide residents with a variety of park
experiences and promote equity of access
• Establish design standards and principles to maximize efficiency and productivity
r v, ( g f Y I, Y r r s I f Y Y f Y It f r f Y 'f Y f f
1.2.2 RECREATION FACILITIES 1
"Develop and maintain year round recreation facilities that support passive and active
recreation pursuits for people of all ages." J
't J
18 pros
consulting
Oakland County Parks and Recreation Commission
3.2.2A GOAL l
"Upgrade existing recreation facilities and add additional recreation facilities and amenities I
that energize the community to want to live, work, and play in Oakland County."
[1,P1 T11r 'IF,
• Develop an asset management plan for infrastructure maintenance and
Improvements based on updating a minimum of 4-5% of the system annually
• Develop a revenue and operational management strategy for decreased
participation for all facilities and programs
• Develop a business plan for every current and future park, golf course, or attraction
in the system
• Remove unproductive facilities and resources
• Establish a data management system to enable staff to facilitate decision making on
recreation programs and services to create a lifelong customer
• Develop a marketing strategy to maximize the use of facilities, programs, and
services that enhance the awareness, use and revenue
• Define the future role of the nature centers
• Analyze all facility management contracts/leases through effective costing
assessment, capital improvements required and measurable outcomes to maximize
revenue return
• Establish a Partnership Policy that enhances relationships with schools; cities,
villages, and townships; private, non-profit organizations; and other government
agencies
• Develop a trail plan for each park that provides a combination of trail types
• Establish an ADA compliance plan for parks and golf courses
• Enhance all facility rentals and reservations to create higher levels of use and value
to users
1.2.3 RECREATION PROGRAMS AND SERVICES
"Our vision is to develop the following core recreation services in the most productive and
efficient manner. These include the following; Natural Resource Education and Interpretive
Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older
populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special
Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf
Programs and Services, and Aquatics."
1.2.3.1 GOAL
"Develop each tore program to the highest level possible that will provide residents with a
quality experience that will last a lifetime."
1.2.3.2 STRATEGIES
• Determine core recreation services and programs
• Phase out non -core recreation services
• Develop a four season approach to park programming
4
19
Five -Year Parks and Recreation Master Plan 2013-2017
Table 6: Objertive 2.2 - Planned Capital Improvement and Major Maintenance Projects
OaJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS
Y
OBJECTIVE PERFORMANCE INDICATORS
Implement capital Improvement and major maintenance
projects that have been identified in the park master
planning process or in capital project/major maintenance erformance metrics ore underdevelopment
forecasts and pursuant to the results of the facility planning
process`.
ACTIONS TRACKING METRICS
ADDISON DAIS All projects are srheduled for completion by the end
of FY2017
A, Conference Center Drive: Eliminate either the western
or eastern one-way drives and provide two-way traffic
on driveway; include drive lighting in design (CIP 974
and 976)(CIP FY2013)
B. Play lot and beach (CIP)
C. Buhl Lake Boathouse: Replace boathouse, Including
necessary site improvements, rental, office and
restrooms (CIP 601) (CIP FY2013)
D, 2 yurts
E. Campground Pull -Through Sites: Construct pull -through
sites in camping section A that utilize existing campsites
with the construction of a new gravel road (CIP) (CIP
F. Dog Park: Install necessary site Improvements, including
fencing and gates for new dog park, year round parking
and camper access (CIP) (CIP FY2013)
G, Campground Recreation Pavilion: Construct new 6OX80
recreation pavilion with storage to replace existing tent
(CIP 604) (CIP FY2013)
H. Campground Asphalt Trall (CIP 1221)
I. Water Feature ICIP 1099)
Please note the following:
• References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC,
2012).
• References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2023-2022 (OCPRC,
2012).
• References to CIP/MM refer to the Capitol Improvements and Major Maintenance 15-Year Forecast and
Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM
reference.
• References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for
planning or implementation in FY2013.
Please see the References section for full citations for these documents.
�CSMWAOJPI
COUNTY PARKS
20
Chapter 9: Strategic Action Plan - Page 13
f
Park Master Planning Schedule
Updated August 19, 2013
Donna Folland, Project Advisor — tollandd oakQov.com
OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts:
Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning
to guide the future development and Improvements In parks and facilities (Chapter 9, Page 12).
Performance Indicators: All parks have completed the Park Master Planning Process and have
current Implementation Plans by the end of FY2017. Track % completion on an annual basis
(Chapter 9, Page 12).
Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year
and attain Parks Commission approval for the Park Vision and Facility Concepts document for
each park (Chapter 9, Page 12).
Schedule:
Addison Oaks
2014 (ADD); 2015 (ACC)
Catalpa Oaks
2008
Glen Oaks
2015
Groveland Oaks
2014
Highland Oaks
2016
Independence Oaks
2016
Lyon Oaks
2015
Orion Oaks
2017
Red Oaks
2013; 2015 (update to FOG)
Rose Oaks
2015
Springfield Oaks
2014 (SAC); 2015 (SPG)
Waterford Oaks
2013
White Lake Oaks
2015
21
=4 . e , \CAM
Park: Addison Oaks
Date/Time: Thursday, May 30, 2013
Location: Addison Oaks Conference Center
The following items were identified by staff to be considered as part of the Interior
Renovation at the Addison Oaks banquet facility:
• Top priorities
o
Carpet
o
Paint
o
Drapes
• Additional needs
o
Wall coverings
o
Furnishings
o
Wood trim
o
Artwork
• Low priority, as needed
• All above items apply to the following locations, exceptions as noted
o
Main ballroom
• Dance floor needs to be refinished, would be nice to reconfigure
entirely
o
Entryway
o
Bar
o
Serving area
o
Restroom hallway
o
Stairs
o
Upstairs hallway
• Paint and carpet only
• Option to pull up carpet and refinish wood floors
o
Bride's changing room
• Carpet is OK
o
Groom's room
• Curtains and paint only
o
Appointment room
• Wall coverings and drapes only
o
Hallway leading to office
• Carpet only
o
Garden room
• Minor ceiling repairs
• Dance floor in good condition
o
First floor women's restrooms (2)
• Wall coverings and paint only
c
First floor men's restrooms
• Remove wall coverings and repaint
• Additional interior items
o
Chandeliers — polish and replace shades
• Exterior items
o
Low wall at entry approach tilts, needs rehab/rebuild
o
Front chimney is crumbling, needs rehab
o
Repair cracks in stucco on front fagade
o
Replace canopy
\\oakfs03\KDrive\ParksRec\General\Design\Projects\ACC-2013.201 - Interior Design
Renovation_ocumenta12013.05.30 Renovation needs.docx Page 1
22
Renovation Needs
Park: Addison Oaks
Date/Time: Thursday, May 30, 2013
Location: Addison Oaks Conference Center
o Add vestibule or heat wash at front door
o Apply finish to office door
\\oakls031K_Drive\ParksRec\General\Design\Projects\ACC-2013.201 - Interior Design
Renovation\60cuments\2013.05.30 Renovation needs.docx Page 2
23
a
Q
�AKLAND
Addison Oaks County Park
a. -ter t 37-
1480 W. Romeo Rd.
0 :c .:f Leonard, MI 48367
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Oakland Cetmty Parks & Recreation
2800 Watkins Lake Road G Demei S�=,l
'+r _ Walertord, MI 48328 0 �ecuim Offimr
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Legend
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AO Buhl Lake Loop Trail
Equestrian/Hike/Ski
— HikeBike/Ski
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Addison Oaks
n-Conference Center Garden ,
—Mountain Bike
I -Confer nce Center
--- Service Drive
241umi,1 fousc
a -Mann nance Building
Shared - Equ/ Bike
�%Ialnrenance Buil dmL' House
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24
Addison Oaks Conference Center - Existing finishes
Hallway - outdated finishes
flood dance floor has been
lied in where damaged; is
in thin to be sanded
25
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26
Interior Renovations - Conceptual Budget
FY 2014 Budget
ision Oaks
Interior
Structural
Tota I
Addison Oaks
Main
Garden
Furniture Allowance
Lighting Allowance
Artwork Allowance
Structural
Design
Total
Difference
$450,000.00
$25,000.00
$475,000.00
$406,929.00
$42,140.00
$170,000.00
$36,000.00
$7,500.00
$14,741.00
$28,900.00
$706,210.00
Comprehensive analysis of interior renovations
Received 8-30-2013
Glen Oaks
Interior $450,000.00
len Oaks
Main $328,668.00
Restrooms $77,998.00
Furniture Allowance $170,000.00
Lighting Allowance $36,000.00
Artwork Allowance $7,500.00
Design $28,900.00
Total $649,066.00
Difference ($199,066.00)
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013 AGENDA ITEM NO. 0 C 2
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Jennifer Myers, Architect/Project Manager
Submitted: August 28, 2013
Subject: CONCEPTUAL APPROVAL - Glen Oaks Banquet Center - Interior Renovations
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page4)
2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages)
a) Objective 2,2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the park
master planning process or in capital project/major maintenance forecasts and pursuant to the results of
the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
3. Park vision and Facility Concepts
a) Scheduled for completion in FY2015
1. Refer to Park Master Planning Schedule from Oakland County Parks & Recreation - Planning
(attached)
4. Capita Wain tenance Management Plan (FY2013 & 2014)
a) Budget History:
Interior
Fiscal
Renovations
Year
Budget
Identified
2013
$450,000
1. Budget increase FY2013
a. increased budget by $100,000 since reporting this project in the Executive Officers Report to include
the addition of furniture and light fixtures changes
b) FY2014 Budget
1. Interior Renovations - $450,000
5. 2006 ADA Assessment Report
a) Not applicable
PROJECT OVERVIEW
1. Interior Renovation Purpose (Need):
a) Design & Construction Purpose:
27
1. The Clubhouse at Glen Oaks is a 1920s English -style stone farmhouse that is designated as a Michigan
historical building. The banquet center consists of the original building with two large addition projects
that were completed in the 1980s and in late 1990s.
2. The facility's interior finishes have been in place since late 1997, they are outdated and in fair to poor
condition.
3. In particular, the carpeting is in poor condition.
4. Therefore since this is a larger interior finish that affects the entire facility appearance and aesthetics,
staff has identified further items in need of replacement at the facility to be coordinated with the carpet
selection; a list of items is attached for your review and comment.
b) Design & Construction Considerations:
1. The opportunity for construction at the facility is very limited since the event spaces are typically
reserved for weekends and booked months in advance, leaving few chances for uninterrupted access.
2. Currently, a single four -week block of time spanning December 2013 and January 2014 exists for
construction. Staff has been working very closely with the designers, construction managers and facility
staff to ensure that materials can be selected, approved, procured and installed on time.
c) Design Program Elements:
1. Please see attached renovation needs list
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — DiClemente Siegel Design (DSD)
b) Construction Manager — Frank Rewold & Son (FRS)
3. Previous Discussions/Agenda Dates
a) Included in Budget Review Process as an Active or Pending Project since (FYJ
b) Conceptual Review & Approval — September 2013
c) Executive Officer's Report —August 2013
4. Funding Considerations
a) Not applicable
5. Project Timeline:
a) Construction Bidding & Procurement September 2013
b) Construction Award October 2013
c) Construction Start December 2013
1. Please see above item 1.b) 1. of Project Overview regarding limited construction opportunities
d) Construction End January 2014
e) GLG Interior Renovations Opening January 2014
6. Fiscal Considerations:
a) Revenue:
1. Facility rental is expected to increase, resulting in increased revenue, as a result of this project
b) Expenditures:
1. Expenditures are expected to remain the same. They may decrease slightly during the first few years
after project completion as fewer repairs should be required.
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Interior Renovations - Park Improvement Depreciation (15 years): $30,000
d) Life -cycle of Facility:
1. Interior Renovations: 10 — 15 years
e) Cost Recovery Goals — Interior Renovations
1. Current cost recovery at the facility is 83%. Cost recovery will be 74% after renovations if no changes are
made in bookings
2. Service Category Goal To be determined
7. Market Analysis:
a) Prime Service Area (Zip Code Data)
1. Not available
b) Current/Potential Patrons
1. No information submitted at this time
c) DirecUlndirect Competition
W.
1. No information submitted at this time
d) Current/Potential Programs & Services
1. No information submitted at this time
ATTACHMENTS
1. Attachment A — Strategic Plan (Relevant Pages)
2. Attachment B — Five -Year Recreational Master Plan (Relevant Pages)
3. Attachment C — Park Master Planning Schedule
4. Attachment D — Renovation Needs
5. Attachment E — Park Map
6. Attachment F — Photos
STAFF RECOMMENDATION
Staff recommends proceeding with the necessary construction documents by DiClemente Siegel Design and
bidding for construction by Frank Rewold & Son. Final presentation of total costs will be brought to the
Commission for construction approval at the October 2013 Commission meeting.
MOTION
Move to proceed with the necessary construction documents by DiClemente Siegel Design and bidding
for construction by Frank Rewold & Son, contingent upon staff presenting total project costs for
Commission approval of construction,
Parks and Recreation Strategic Plan
1.2.1 LAND
"Acquire, Improve and maintain quality parks that support the community's values for the
preservation of natural areas and open spaces, equity of access, and the natural heritage of
Oakland County,"
1.2.1.1 GOAL
"Acquire, maintain and Improve park land for active and passive recreation to provide a
variety of park experiences and to meet a land acreage goal of 800
acres in the next ten years, contingent upon full funding."
1.2.1.2 STRATEGIES
• Establish a dedicated funding source for land acquisition
• Implement a land acquisition strategy that recognizes the
value of parkland in urban areas, Including the southeast
quadrant of Oakland County, while also acquiring park lands
in other areas of the county in a strategic manner that
complements other local government agencies' efforts
• Work with the Oakland County Trails Advisory Council, as
well as county departments, state and local agencies,
community leaders and non-profit organizations to complete
and promote the Oak Routes Trail Network in Oakland
County
• Develop and maintain quality park trails that provide a
variety of trail experiences and connect into the larger,
countywide Oak Routes Trail Network
• Create and Implement system wide natural resource management program
• Update county park master plans where appropriate to meet the active and passive
recreation needs of residents and to achieve the outcomes desired for each park in
the system
• Coordinate with local land conservancies and recreational partners to acquire or
lease land to meet the park land acreage goals
• Establish wetland mitigation opportunities In cooperation with developers, land
conservancies, CVT's, state and county agencies
• Determine the economic value of park natural resources
• Establish levels of park maintenance and upgrades that meet the needs of park
guests in a fiscally responsible manner
• Work closely with government agencies and recreational providers to create a
balance of park types across the County that provide residents with a variety of park
experiences and promote equity of access
• Establish design standards and principles to maximize efficiency and productivity
v Y Y Y Y v / Y "1 t Y Y Y( Y Y Y Y Y Y Y- Y Y ( Y" r Y Y Y
1.2.2 RECREATION FACILITIES
"Develop and maintain year round recreation facilities that support passive and active
recreation pursuits for people of all ages."
30
pros
consulting
QAKLANDOakland County Parks and Recreation Commission
COUNTY PARKS
1.2.2.1 GOAL '
"Upgrade existing recreation facilities and add additional recreation facilities and amenities I
that energize the community to want to live, work, and play in Oakland County."
• Develop an asset management plan for infrastructure maintenance and
improvements based on updating a minimum of 4-5%of the system annually
• Develop a revenue and operational management strategy for decreased
participation for all facilities and programs
• Develop a business plan for every current and future park, golf course, or attraction
in the system
• Remove unproductive facilities and resources
• Establish a data management system to enable staff to facilitate decision making on
recreation programs and services to create a lifelong customer
• Develop a marketing strategy to maximize the use of facilities, programs, and
services that enhance the awareness, use and revenue
• Define the future role of the nature centers
• Analyze all facility management contracts/leases through effective costing
assessment, capital improvements required and measurable outcomes to maximize
revenue return
• Establish a Partnership Policy that enhances relationships with schools; cities,
villages, and townships; private, non-profit organizations; and other government
agencies
• Develop a trail plan for each park that provides a combination of trail types
• Establish an ADA compliance plan for parks and golf courses
• Enhance all facility rentals and reservations to create higher levels of use and value
to users
1.2.3 RECREATION PROGRAMS AND SERVICES
"Our vision is to develop the following core recreation services in the most productive and
efficient manner. These Include the following; Natural Resource Education and Interpretive
Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older
populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special
Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf
Programs and Services, and Aquatics."
1.2.3.1 GOAL
"Develop each core program to the highest level possible that will provide residents with a
quality experience that will last a lifetime,"
.1.2.3.2 STRATEGIES
• Determine core recreation services and programs
• Phase out non -core recreation services
• Develop a four season approach to park programming
4
31
Five -Year Parks and Recreation Master Plan 2013-2017
Table 6: Objective 2.2 - Planned Capital Improvement and Major Maintenance Projects
Y V
OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS
i
OBJECTIVE
Implement capital Improvement and major maintenance
projects that have been Identified in the park master
planning processor in capital project/major maintenance
forecasts and pursuant to the results of the facility planning
process`.
INDICATORS
metrics are under development
METRICS
ADDISON OAKS All projects are scheduled for completion by the end
of FY2017
A. Conference Center Drive: Eliminate either the western
or eastern one-way drives and provide two-way traffic
on driveway; include drive lighting in design (CIP 974
and 976)(CIP FY2013)
B. Play lot and beach (CIP)
C. Buhl Lake Boathouse: Replace boathouse; including
necessary site Improvements, rental, office and
restrooms (CIP 601) (CIP FY2013)
D. 2 yurts
E. Campground Pull -Through sites: Construct pull -through
sites in camping section A that utilize existing campsites
with the construction of a new gravel road (CIP) (CIP
F. QagPa :Install necessary site Improvements, Including
fencing and gates for new dog park, year round parking
and camper access (CIP) (CIP FY2013)
G. Campground Recreation Pavilion: Construct new 6OX80
recreation pavilion with storage to replace existing tent
(CIP 604)(CIP FY2013)
H. Campground Asphalt Trail (CIP 1221)
I. Water Feature (CIP 1099)
Please note the following:
• References to REO MP refer to the Red Oaks Pork Vision and Facility Concepts 2013-2022 (Draft) (OCPRC,
2012).
• References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC,
2012).
• References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and
Management Plan (OCPRC, 2012), Project numbers (when available) have been Included in the CIP/MM
reference,
• References to CIP/MM FY2013 referto those projects that have been identified internally as priorities for
planning or implementation in FY2013.
Please see the References section for full citations for these documents.
��,M� WON
COUNTY PARKS]
32
Chapter 9: Strategic Action Plan — Page 13
Park Master Planning Schedule
Updated August 19, 2013
Donna Folland, Project Advisor—follandd@oakaov.com
OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts:
Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning
to guide the future development and improvements in parks and facilities (Chapter 9, Page 12).
Performance Indicators: All parks have completed the Park Master Planning Process and have
current Implementation Plans by the end of FY2017. Track % completion on an annual basis
(Chapter 9, Page 12).
Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year
and attain Parks Commission approval for the Park Vision and Facility Concepts document for
each park (Chapter 9, Page 12).
Schedule:
r r
Addison Oaks
2014 (ADD); 2015 (ACC)
Catalpa Oaks
2008
Glen Oaks
2015
Groveland Oaks
2014
Highland Oaks
2016
Independence Oaks
2016
Lyon Oaks
2015
Orion Oaks
2017
Red Oaks 2013; 2015 (update to RDG)
Rose Oaks 2015
Springfield Oaks 2014 (SAC); 2015 (SPG)
Waterford Oaks 2013
White Lake Oaks 2015
33
Renovation Needs
Park: Glen Oaks
Date/Time: Wednesday, March 27, 2013
Location: Glen Oaks Banquet
The following items were identified by staff to be considered as part of the Interior
Renovation at the Glen Oaks banquet facility:
• Women's and Men's restrooms:
o Wallpaper —especially in toilet stalls
• Replace with the or equivalent — not wallpaper
• Poor condition and outdated
o Tile floor
• Replace
• Good condition but outdated
o Water closets (women's only)
• Replace, preferably with manual devices
• Automatic function breaks often
o Soap dispensers and faucets
• Replace, preferably with manual devices
• Automatic function breaks often
o Countertop
• Re -caulk
• Good condition
o Drapes, carpeting and furniture
• Replace
` • Outdated and in poor condition
o Partition mounted accessories
• Replace
• Poor condition — not mounted securely to partitions
Main entryway
o Wallpaper — top priority
• Replace
• Outdated
o Trim and molding
• Replace/Repair
• Poor condition
o Entry doors and hardware
• Replace
• Poor condition — very worn
Banquet rooms
o Sub -floor
• Repair
• Loose boards, missing portions where vents have been removed,
squeaky portions
o Carpeting — top priority
• Replace with padded equivalent, not carpet tiles
• Poor condition and outdated
o Dance floor
• Sand and refinish
• Fill in vents
• Secure trim
%akfs03\K_Drive\ParksRec\General\Design\Projects\GLC-2013.202 -Interior Design
Renovationk0ocumentsl2013.03.27 Renovation needs (MJD).docx Page 1
34
Renovation Needs
Park: Glen Oaks
Date/Time: Wednesday, March 27, 2013
Location: Glen Oaks Banquet
Trim at doors, columns and fin tubes
• Repair
• Fair to good condition
Exterior doors
• Replace hardware to be egress compliant
Window treatments — top priority
• Blinds
• Replace
Poor condition — staining, function poorly
Drapes
• Replace
• Fair condition and outdated
• West windows
• Setting sun is very hot and blinding to patrons
• Window treatments needed —blinds, window film
o Wallpaper
• Replace
• Very poor condition and outdated
o Bar
• Repair dropped ceiling
o Prep area
• Single 2x2 fluorescent fixture is too bright during events when the
dining area lights are low, the switch for this fixture also operates
the lights in the adjacent dishwashing area
• Replace fixture for lower light output
• Can also separately switch from dishwashing area
• Can also install rheostat and separately switch
o Ceiling
• Repair
• Fair condition, multiple cracks, areas where tape is splitting apart
and poor patching and feathering is visible
\\oakfsW\K Drive\ParksRec\Genera)\Design\Projects\GLC�2013.202-Interior Design
RenOvation6ocumentsl2013.03.27 Renovation needs (MJD),docx Page 2
35
36
Glen Oaks Banquet Center
Existing Conditions
Wall damage
Carpet stains I
3
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
REVISED 09/03/13
SEPTEMBER 4, 2013 AGENDA ITEM NO.9 D 1
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Jennifer Myers, Architect/Project Manager
Submitted: September 3, 2013
Subject: CONSTRUCTION APPROVAL — Glen Oaks Conference Center — HVAC Replacement
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages)
a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the park
master planning process or in capital project/major maintenance forecasts and pursuant to the results of
the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
b) Action 2.2.V: HVAC Replacement (Recreation Plan 2013-2017, Chapter 9: Page 14)
3. Park vision and facility concepts
a) Scheduled for completion in FY2015
1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
nitntd0000
ut
Budget Increase FY2014:
a. Project initial budget scope only included the replacement of the equipment based upon previous
replacement projects.
b.Upon engineering validation of the scope, the following items needed to be addressed:
i. Structural modification to roof support systems
1. Existing structure does not have capacity to support the new heavier equipment.
2. Removal and replacement of drywall ceilings, including finishes.
3. Increase in size of structural members.
39
c) Construction Start December2013
1. Please see item 1. b) 2. under Project Overview regarding limited construction opportunities
d) Construction End January 2014
e) Banquet Center Opening January 2014
6. Fiscal Considerations:
a) Revenue:
1. No change in revenue is expected as a result of this project
b) Expenditures:
1. No change in expenditures is expected as a result of this project
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Glen Oaks RTU (40 years): $7,273
d) Life -cycle of Facility:
1. Glen Oaks RTU 25 — 30 years
e) Cost Recovery Goals — HVAC Replacement
1. Service Category Goal To be Determined
. Market Analysis:
a) Prime Service Area (Zip Code Data)
1. Not Available
b) CurrentlPotential Patrons
1. No information submitted at this time
c) Directtlndirect Competition
1. No information submitted at this time
d) Current/Potential Programs & Services
1. No information submitted at this time
PROCUREMENT INFORMATION
1. Project Costs:
a) Construction Management: $264,464
b) Design: $ 26,475
c) Total: $290,939
2. If the Interior Renovation Project is approved as scheduled on October 2. 2013, OCPRC would realize a
$21,420.00 savings in this project.
a) FRS General Conditions would be split between both projects.
ATTACHMENTS
1. Attachment A — Strategic Plan (Relevant Pages)
2. Attachment B — Five -Year Recreation Master Plan (Relevant Pages)
3. Attachment C — Park Master Plan
4. Attachment D — Aerial Map
5. Attachment E — Plan
STAFF RECOMMENDATION
Staff recommends to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464,
which includes a 10% contingency, for the construction of the RTU project. Total project costs including design
fees are estimated at $290,939.
MOTION
Move to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464, which
includes a 10% contingency, for the construction of the Gen Oaks Conference Center HVAC replacement
project. Total project costs including design fees are estimated at $290,939.
41
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013 AGENDA ITEM NO. 9 D 1
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Jennifer Myers, Architect/Project Manager
Submitted: August 28, 2013
Subject: CONSTRUCTION APPROVAL - Glen Oaks Conference Center - HVAC Replacement
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages)
a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the park
master planning process or in capital project/major maintenance forecasts and pursuant to the results of
the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
b) Action 2.2.V: HVAC Replacement (Recreation Plan 2013-2017, Chapter 9: Page 14)
3. Park vision and facility concepts
a) Scheduled for completion in FY2015
1. Refer to Master Planning schedule from Oakland County Parks & Recreation - Planning
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
nilntd0000
M$300,000
Budget Increase FY2014:
a. Project initial budget scope only included the replacement of the equipment based upon previous
replacement projects.
b. Upon engineering validation of the scope, the following items needed to be addressed:
i. Structural modification to roof support systems
1. Existing structure does not have capacity to support the new heavier equipment.
2. Removal and replacement of drywall ceilings, including finishes.
3. Increase in size of structural members.
ii. Existing HVAC system consists of three separated units, inefficiently distributed throughout the
facility.
b) FY2014 Budget
w
Glen Oaks — HVAC Replacement - $300,000
5. 2006 ADA Assessment Report
a) Not applicable
6. Previous discussionslagenda dates
a) Included in Budget Review Process as an Active or Pending Project since FY2013
b) Executive Officer's Report — Not applicable
c) Conceptual Review & Approval — Not applicable
Funding considerations
a) Not applicable
PROJECT OVERVIEW
1. Rooftop Unit Replacement Purpose (Need):
a)
Design & Construction Purpose:
1.
The Clubhouse at Glen Oaks is a 1920s English -style stone farmhouse that is designated as a Michigan
historical building. The banquet center consists of the original building with two large addition projects
that were completed in the 1980s and in late 1990s
2.
At the time of the latest addition, the existing heating, ventilation and air conditioning (HVAC) system
was minimally addressed; therefore portions of the building are currently operating with its original
HVAC equipment, which is failing and in need of replacement
b)
Design & Construction Considerations
1.
Equipment operational efficiencies
2.
The opportunity for construction at the facility is very limited since the event spaces are typically
reserved for weekends and booked months in advance, leaving few chances for uninterrupted access
3.
Currently, a single four -week block of time spanning December 2013 and January 2014 exists for
construction
4.
Staff has been working very closely with the designers, construction managers and facility staff to
ensure that materials can be selected, approved, procured and installed on time
c)
Design Program Elements
1.
Remove existing rooftop unit (RTU) condenser and associated piping
2.
Remove existing attic air handler unit and associated ductwork
3.
Remove existing basement furnace and ductwork to first floor
a, Remove floor grills, replace flooring
4.
Reinforce portion of first floor roof for installation of RTU above
a. Remove and replace ceiling, light fixtures and speakers as needed
b. Repaint ceiling
5.
Install RTU and associated ductwork
6.
Install new furnace
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — DiClemente Siege( Design (DSD)
b) Construction Manager— Frank Rewold & Son (FRS)
3. Previous discussionslagenda dates
a) Included in Budget Review Process as an Active or Pending Project since FY2013
b) Executive Officers Report — Not applicable
c) Conceptual Review & Approval — Not applicable
4. Funding considerations
a) Not Applicable
5, Project Timeline:
a) Construction Bidding & Procurement August 2013
b) Construction Award September 2013
c) Construction Start December 2013
m
I . Please see item 1. b) 2. under Project Overview regarding limited construction opportunities
d) Construction End January 2014
e) Banquet Center Opening January 2014
6. Fiscal Considerations:
a) Revenue:
1. No change in revenue is expected as a result of this project
b) Expenditures:
1. No change in expenditures is expected as a result of this project
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Glen Oaks RTU (40 years): $7,273
d) Life -cycle of Facility:
1. Glen Oaks RTU 25 — 30 years
e) Cost Recovery Goals — I1VAC Replacement
1. Service Category Goal To be Determined
Market Analysis:
a) Prime Service Area (Zip Code Data)
1. Not Available
b) Current/Potential Patrons
1. No information submitted at this time
c) DirecUlndirect Competition
1. No information submitted at this time
d) Curt ent/Potentlal Programs & Services
1. No information submitted at this time
ATTACHMENTS
1. Attachment A — Strategic Plan (Relevant Pages)
2. Attachment B — Five -Year Recreation Master Plan (Relevant Pages)
3. Attachment C — Park Master Plan
4. Attachment D — Aerial Map
5. Attachment E — Plan
STAFF RECOMMENDATION
Staff recommends to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464,
which includes a 10% contingency, for the construction of the RTU project. Total project costs including design
fees are estimated at $290,939.
MOTION
Move to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464, which
includes a 10% contingency, for the construction of the Gen Oaks Conference Center HVAC replacement
project. Total project costs including design fees are estimated at $290,939.
41
Parks and Recreation Strategic Plan
1.2.1 LAND
"Acquire, improve and maintain quality parks that support the community's values for the
preservation of natural areas and open spaces, equity of access, and the natural heritage of
Oakland County,"
1.2.1.1 GOAL
"Acquire, maintain and improve park land for active and passive recreation to provide a
variety of park experiences and to meet a land acreage goal of 800
acres in the next ten years, contingent upon full funding."
i1.2.1.2 STRATEGIES
• Establish a dedicated funding source for land acquisition
• Implement a land acquisition strategy that recognizes the
value of parkland in urban areas, including the southeast
quadrant of Oakland County, while also acquiring park lands
in other areas of the county In a strategic manner that
complements other local government agencies' efforts
• Work with the Oakland County Trails Advisory Council, as
well as county departments, state and local agencies,
community leaders and non-profit organizations to complete
and promote the Oak Routes Trail Network in Oakland
County
• Develop and maintain quality park trails that provide a
variety of trail experiences and connect into the larger,
countywide Oak Routes Trail Network
• Create and implement system wide natural resource management program
• Update county park master plans where appropriate to meet the active and passive
recreation needs of residents and to achieve the outcomes desired for each park in
the system
• Coordinate with local land conservancies and recreational partners to acquire or
lease land to meet the park land acreage goals
• Establish wetland mitigation opportunities in cooperation with developers, land
conservancies, CVT's, state and county agencies
• Determine the economic value of park natural resources
• Establish levels of park maintenance and upgrades that meet the needs of park
guests in a fiscally responsible manner
• Work closely with government agencies and recreational providers to create a
balance of park types across the County that provide residents with a variety of park
experiences and promote equity of access
• Establish design standards and principles to maximize efficiency and productivity
1 Y i Y Y Y/ Y Y Y Y Y Y, I I f Y If Y Y I Y Y Y
1 1.2.2 RECREATION FACILITIES
"Develop and maintain year round recreation facilities that support passive and active
recreation pursuits for people of all ages."
42
pros
consulting
Oakland County Parks and Recreation Commission
1.2.2.1 GOAL
"Upgrade existing recreation facilities and add additional recreation facilities and amenities
that energize the community to want to live, work, and play in Oakland County." 1
• Develop an asset management plan for infrastructure maintenance and
improvements based on updating a minimum of 4-5% of the system annually
• Develop a revenue and operational management strategy for decreased
participation for all facilities and programs
• Develop a business plan for every current and future park, golf course, or attraction
in the system
• Remove unproductive facilities and resources
• Establish a data management system to enable staff to facilitate decision making on
recreation programs and services to create a lifelong customer
• Develop a marketing strategy to maximize the use of facilities, programs, and
services that enhance the awareness, use and revenue
• Define the future role of the nature centers
• Analyze all facility management contracts/leases through effective costing
assessment, capital improvements required and measurable outcomes to maximize
revenue return
• Establish a Partnership Policy that enhances relationships with schools; cities,
villages, and townships; private, non-profit organizations; and other government
agencies
• Develop a trail plan for each park that provides a combination of trail types
• Establish an ADA compliance plan for parks and golf courses
• Enhance all facility rentals and reservations to create higher levels of use and value
to users
1.2.3 RECREATION PROGRAMS AND SERVICES
"Our vision is to develop the following core recreation services in the most productive and
efficient manner. These include the following; Natural Resource Education and Interpretive
Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older
populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special
Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf
Programs and Services, and Aquatics."
` 1.2.3.1 GOAL
"Develop each core program to the highest level possible that will provide residents with a
quality experience that will last a lifetime."
'. 1.2.3.2 STRATEGIES
• Determine core recreation services and programs
• Phase out non -core recreation services
• Develop a four season approach to park programming
4
43
Five -Year Parks and Recreation Master Plan 2013-2017
Table 6: Object lve 2.2 -Planned Capital Improvement and Major Main l enanre Projects
OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS
OBJECTIVE PERFORMANCE INDICATORS
Implement capital Improvement and major maintenance
projects that have been identified in the park master
planning process or in capital project/major maintenance Performance metrics are under development
forecasts and pursuant to the results of the facility planning
process'.
). J. / 1, 1. r, 1.. A. _k ), X X ). )... 1, 1.,
ACTIONS TRACKING METRICS
ADDISON OAKS All projects are scheduled for completion by the end
of FY2017
A, Conference Center Drive: Eliminate either the western
or eastern one-way drives and provide two-way traffic
on driveway; include drive lighting in design (CIP 974
and 976)(CIP FY2013)
B. Play lot and beach (CIPj
C. Buhl Lake Boathouse: Replace boathouse, including
necessary site improvements, rental, office and
restrooms (CIP 601) (CIP FY20131
D. 2 yurts
E. Campground Pull -Through Sites: Construct pull -through
sites in camping section A that utilize existing campsites
with the construction of a new gravel road (CIP) (CIP
FY2013)
F, Dog Park: Install necessary site improvements, including
fencing and gates for new dog park, year round parking
and camper access (CIP) (CIP FY2013)
G. Campground Recreation Pavilion: Construct new 60X80
recreation pavilion with storage to replace existing tent
(CIP 604) (CIP FY2013)
H. Campground Asphalt Trail (CIP 1221)
1. Water Feature (LIP 1099)
Please note the following:
• References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC,
2012).
• References to RED MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (OCPRC,
2012).
• References to CIP/MMrefer to the Capitol Improvements and Major Maintenance l5-Year Forecast and
Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM
reference.
• References to CIP/MM FY2013 refer to those projects that have been Identified Internally as priorities for
planning or implementation In FY2013.
Please see the References section for full citations for these documents.
COUNTY PARA
44
Chapter 9: Strategic Action Plan — Page 13
Five -Year Parks and Recreation Master Plan 2013-2017
ACTIONS TRACKING METR)CS
J-. Fishing Docks (CIP 1575)
K. Playground— Section A and B(CIP)
L. Structural Dam and Bridge Inspection (MM FY2013)
M. Concession Building Renovation (MM FY20131
CATALPA OAKS
All projects are scheduled for completion by the
K. Pnase 11— Asphalt parking lot lUP)
GLEN OAKS All projects are scheduled for completion by the end
S.
Bridge Replacement: Replace existing concrete bridge
structure over the Pebble Creek Drain (CIP) (CIP and
MM FY2013)
T.
Parkin Lot of Improvements: Implement parking lot
Improvements along with storm water management
and other improvements (CIP)
U.
New Putting Green: Install new putting green for the
Front Nine to alleviate cart traffic, congestion around
rF.: �!chkc ec IC^1
HVAC Replacement (MM FY2013) —� 1
iV.
W.
P tlr:Br
X.
Window Replacement (MM FY2013j
Y.
Drainage Improvements Design (MM FY2013)
Z.
Irrigation System Design (MM FY2013)
AA.
Irrigation Pond Dredging (MM FY2013)
GROVELAND OAKS All projects are scheduled for completion by the end
of FY2017
BB,
Play Lot and Concession: Replace existing play structure
due to failing wood structure and non -conforming
components (CIP/MM) (CIP/MM FY2013)
CC.
_
Yurts: Install two yurts on Devil's Island (CIP/MM)
(CIP/MM FY2013)
DD.
Campground Store: Conduct study to readapt boat
house or concession building to a camp store (CIP)
EE.
Dog Park (CIP 829)
FF.
Campground Section A Restroom and Shower
renovation(CIP)
GG.
Rental Equipment Station and Storage: Construct new
facility to replace existing ticket booth and bike rental
storage area (CIP) (CIP FY2013)
HH.
Court Game Improvements (CIP)
IL
Fishing Docks (CIP 1S76)
L.
Campground Group Area C and Day Use Restrooms
(CIP)(CIP FY20131
KK. Structural Bric
HIGHLAND OAKS All projects are scheduled for completion by the end
Page 14
45
AK AND
t I t
Park Master Planning Schedule
Updated August 19, 2013
Donna Folland, Project Advisor—follandd(aoakeov.com
OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts:
Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning
to guide the future development and improvements In parks and facilities (Chapter 9, Page 12).
Performance Indicators: All parks have completed the Park Master Planning Process and have
current Implementation Plans by the end of FY2017. Track % completion on an annual basis
(Chapter 9, Page 12),
Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year
and attain Parks Commission approval for the Park Vision and Facility Concepts document for
each park (Chapter 9, Page 12).
PARK ANTICIPATED COMPLETION
Addison Oaks
2014 (ADD); 2015 (ACC)
Catalpa Oaks
2008
Glen Oaks
2015
Groveland Oaks
2014
Highland Oaks
2016
Independence Oaks
2016
Lyon Oaks
2015
Orion Oaks
2017
Red Oaks
2013; 2015 (update to RDG)
Rose Oaks
2015
Springfield Oaks
2014 (SAC); 2015 (SPG)
Waterford Oaks
2013
White Lake Oaks
2015
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OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
REVISED 09/03/13
SEPTEMBER 4, 2013 AGENDA ITEM NO. 9 D 2
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Jennifer Myers, Architect/Project Manager
Submitted: September 3, 2013
Subject: CONSTRUCTION APPROVAL — Groveland Oaks — Section C Restroom/Shower Renovation
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
c) Chapter 1.2.2.2 Strategies
1. Establish an ADA Compliance plan for parks and golf courses (Page 4, Bullet #11)
— d) Chapter 4.1 Facility Needs Assessment
1. Medium Priority (13) Overnight camping areas. (Page 19, Figure 1)
2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages)
a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the park
master planning process or in capital project/major maintenance forecasts and pursuant to the results of
the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
b) Action 2.2.JJ: Campground Group Area C and Day Use Restrooms (Chapter 9; Page 14).
3. Park vision and facility concepts
a) Scheduled for completion in FY2014
Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
Restroom/
Campground
Fiscal
Shower
Utility Budget
Year
Budget
Identified
Identified
FY2013
FY2007
(removed)
2008
$200,000
$0
2009
$200,000
$0
2010
$400,000
$0
2011
$400,o0o
$o
2012
$400,000
$0
2013
$400,0 to
50
EE
I . Include two family restrooms for families with young children.
2. Update utilities to accommodate today's energy and code requirements.
3. Include energy efficient fixtures and equipment
4. Provide emergency shelter area.
c) Design Program Elements
1. Match/complement existing masonry structure/roof.
2. 388 SF Men's restroom/shower room
a. 2 Water Closets (Toilets)
b. 2 Urinals
C. 3 Wash Sinks
d. 3 Showers
3. 388 SF Women's restroom/shower room
a. 4 Water Closets (Toilets)
b. 3 Wash Sinks
C. 3 Showers
4. (2) 116 SF Family restroom/shower rooms
5. 243 SF Maintenance storage area & Pipe alley
6. 515 SF Vestibule area
7. Site Improvements:
a. Site Grading
b. Sidewalks
C. Restoration
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — Design Resources for Architecture, Ortonville, Michigan
b) Construction Manager — Frank Rewold & Sons, Inc. Rochester Hills, Michigan
3. Previous Discussions/Agenda Dates
a) Included in Budget Review Process as an Active or Pending Project since 2008
b) Executive Officer's Report —July 10, 2013 (Informational)
c) Conceptual Review & Approval —August 7, 2013
4. Funding Considerations
a) Homeland Security Grant for Tornado Shelters; however did not apply.
5. Project Timeline:
a) Construction Bidding & Procurement August 201ber 4, 2013
b) Construction Award p
c) Construction Start October 1, 2013
1. Construction is coordinated with the off-season of the campground to avoid loss of revenue.
d) Construction End May 15, 2013
e) Campground Section Opening Memorial Day 2014
6. Fiscal Considerations:
a) Revenue:
1. No revenue increase is expected at this time, since this is an existing facility and utilities are serving the
same number of available campsites.
2. It should be noted however, updates in restrooms should increase the popularity of the campsites,
resulting in a future consideration for an increase in fees.
b) Expenditures:
1. Operational expenditures are expected to remain the same with the use of efficient/sustainable
operating equipment and materials that are offset by the expansion of the facility square footage.
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Restroom/Shower Facility (40 Years) $15,950.00
2. Life -cycle of Facility: 35-40 Years
a. Restroom/Shower Facility
d) Cost Recovery Goals— Campgrounds
i
51
Frank Rewold and Son, Inc.
CtrsLu:lY.e MUn>yi • G&gml CmUrcta
3,'496+45scM SL• emilst", 1AI Q8 07
(245) 6512242 • R" (249) W"174
wNrUmrWblroiS.wnt
Job
Job
-
Name:
- - - —
.._
- -
Not Included In original budgets
Not included In original budgets _
_ -
No(included In original budgets _
._
_
Most of our earlier Budgets were within 50
The Carpentry budge( was $75.000 and Ih
actual cost was $115,000 a $40,000 swing
Our Budget did not Included the details
of the actualrequired work
_
_
_ _ _....
_ .-.
- - -
_
- - --
.. ..
- -
_ _
- - ---
- -
-
Our Overage was caused by addilional wo
not included in base budgets and exlensiv
Carpentry and wood products not fully
anticipated
GROVELAND BATHROOM_
No:
9609
ACTUAL. SUB
TRADE BIDS 8/30
--SEPT 2 COST
84 500 _
Sub_
Description
_
General Conditions
Demo — -
Eadhwork
Gravel & Signs
Slle Utilities
Grade &Seed -
I interior Signs
Fencing
.,
- __
_
- -
Adams--
12850
FRS-
FRS
-- - 18,G50
Included
_
FRS
20,060
_
__ _ 2.000
FRS
750
-. 4,500
_
._-
FRS _
FRS
_.
Side Walk
Bumper Relocation_ _
Borings
Feelings _ _
Concrete Flahvork
Masonry
Car enl
�R
Included
Included
2,225
Mc Carlhy
Sherman
_. 6.280
18,935
43,800
__
--
Landry _
_ 11 e,000
--
- --
-
Landry
— -
Insulation
Solatube
Kallwall Skylights
Included
_
Esko
Kallwall _
_ - 5,205
_ 22.800
Shingle Roofing & Metal Trim
CaulkinglSealanls
.-_
Esko
FRS
_ 2 �00
Hw Metal Drs & Hdwo -__
Glass & GlaNng
--" --
Quarry Tile _
painting Walls & Ceilings
-- -
Accessories
Partitions
La Force
7,21_§
20,606
- -
B&B
Sluad
Auburn
24,162
- ---
7,156
4,472
-_
....
IMP_
__-.
IBP
Mills
7,031
_.
89,300
15,471
_
Plumbing _
Shower Compartments
Coin Onntols
HVAC & Lovers -
_--
Efeefrical Fixtures _
Hand Dryers - --"
Contingency - Construction
Sub -Total
Profit Flat Fee-
Profit - Percentage
TOTAL
_ _
_.IIBP
IBP
5-
23,420
Rolls
Shoreview
_ _
Shoreview
_- 40,000
- -00
_., 4,000
- 25,000
32%
owner
_ ,. .,_622,702
_
--
_ 19,926
- _642,628
----
--
FADATABASOJOB$\95091B1,16\95e9 GIO,W.nd Oaks ReSIRooms Pagel
9/3/2013 1:34 PM
AKL ' 6100 NTYPARKS„` in usonfaczbpokcomlgcpa k ,
COUNTYOAKLAND PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013 AGENDA ITEM NO, 9 D 2
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Jennifer Myers, Architect/Project Manager
Submitted: August 28, 2013
Subject: CONSTRUCTION APPROVAL — Groveland Oaks —Section C Restroom/Shower Renovation
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
c) Chapter 1.2.2.2 Strategies
1. Establish an ADA Compliance plan for parks and golf courses (Page 4, Bullet #11)
d) Chapter 4.1 Facility Needs Assessment
1. Medium Priority (13) Overnight camping areas. (Page 19, Figure 1)
2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages)
a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the park
master planning process or in capital project/major maintenance forecasts and pursuant to the results of
the facilily planning process. (Recreation Plan 2013.2017, Chapter 9: Page 13)
b) Action 2.2.JJ: Campground Group Area C and Day Use Restrooms (Chapter 9; Page 14).
3, Park Vision and Facility Concepts
a) Scheduled for completion in FY2014
Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
Restroom/
Campground
Fiscal
Shower
utility Budget
Year
Budget
IdenCified
identified
FY2013
FY2007
(removed)
2008
$200,000
$o
2009
$200,000
$0
2010
$400,000
$0
2011
$400,000
$0
zolz
5400,00o
So
2013
1 $400,000
$0
49
1. Restroom/Shower Renovation Budget Increase FY2010:
a. Program design validation during the design/engineering process for the restroom/shower facility in
2009 increased building square footage to include:
i, (2) Family Restrooms, with maintenance alley
ii. Vestibule Area
iii. Budget was therefore increased for FY 2010
iv. Site Improvements were not included.
2. Restroom/Shower Renovation Budget Increase FY2014:
a. Design review of the restroom/shower facility in 2013 with construction management services of
Frank Rewold & Sons, Inc, estimated a conceptual budget for the building at $577,000 based on
current construction costs.
I. This includes site improvements of grading, sidewalks and restoration.
b. An additional $61,000 was included within the FY2014 Budget to include Design/Engineering and
other project related costs, resulting in the FY2014 Budget of $638,000.
G. Budget reflects total project costs.
b) FY2014 Budget
1. Restroom/Shower Facility - Section C - $638,000
2. The following has been REMOVED from Commission Approval at this time;
a. Campground - Utility Improvements, Design - $42,500 (Sections A, B, C & D)
b. Campground - Utility Improvement, Construction - $100,000 (Section C)
i, Upon further review of the campground utility layout, this portion of the scope has been removed
from the project.
ii. All campground utilities for Sections A, B, C & D will be addressed at the same time in at a future
Commission meeting for concept review and construction approval.
iii--T.,,."��dget-fer-ihtS�sojecFrepresents-an-inftial meRetary-arAeuntbased-oR-a-prev+etrsan-house
uti ddiseR Saks-and-did-Ret-IRslade war,.. r�;,,,,�r� „�
Iv---C 0R6IFW6Ii9R -the
G8n}pgFOtiF�f---iltikty ta�pr9V@Ri@nt, S@ctlon�
5. 2006 ADA Assessment Report
a) Multiple accessibility issues with the Campground Section C restroom were identified in the 2006 ADA
Assessment Report, including:
1. Threshold at entry door too high
2. Signage needs to be relocated
3. There are no accessible stalls
4. Shower stall not accessible
5. Mirrors not at right height
6. Accessible parking needs to be improved
7. No accessible route from parking and from campsites within Section C
6. Previous Discussions/Agenda Dates
a) Included in Budget Review Process as an Active or Pending Project since 2008
b) Executive Officer's Report - July 10, 2013 (informational)
c) Conceptual Review & Approval - August 7, 2013
7. Funding Considerations
Homeland Security Grant for Tornado Shelters however; did not apply
PROJECT OVERVIEW
1. Restroom/Shower Renovation Purpose (Need):
a) Update and address the following Items of an existing 1978 constructed facility:
1. Non -compliant with ADA and code requirements (Refer to list below).
2. Poor restroom/shower ventilation.
3. Replacement of worn and outdated fixtures, equipment and surfaces.
b) Renovation considerations:
50
I . Include two family restrooms for families with young children.
2. Update utilities to accommodate today's energy and code requirements.
3. Include energy efficient fixtures and equipment
4. Provide emergency shelter area.
c) Design Program Elements
1. Match/complement existing masonry structure/roof.
2. 388 SF Men's restroom/shower room
a. 2 Water Closets (Toilets)
b. 2 Urinals
C. 3 Wash Sinks
d. 3 Showers
3. 388 SF Women's restroom/shower room
a. 4 Water Closets (Toilets)
b. 3 Wash Sinks
C. 3 Showers
4. (2) 116 SF Family restroom/shower rooms
5. 243 SF Maintenance storage area & Pipe alley
6. 515 SF Vestibule area
7. Site Improvements:
a. Site Grading
b. Sidewalks
C. Restoration
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — Design Resources for Architecture, Ortonville, Michigan
b) Construction Manager — Frank Rewold & Sons, Inc. Rochester Hills, Michigan
3. Previous DiscussionslAgenda Dates
a) Included in Budget Review Process as an Active or Pending Project since 2008
b) Executive Officer's Report — July 10, 2013 (Informational)
c) Conceptual Review & Approval — August 7, 2013
4. Funding Considerations
a) Homeland Security Grant for Tornado Shelters; however did not apply.
5. Project Timeline:
a) Construction Bidding & Procurement August 2013
b) Construction Award September 4, 2013
c) Construction Start October 1, 2013
1. Construction is coordinated with the off-season of the campground to avoid loss of revenue.
d) Construction End May 15, 2013
e) Campground Section Opening Memorial Day 2014
6. Fiscal Considerations:
a) Revenue:
1. No revenue increase is expected at this time, since this is an existing facility and utilities are serving the
same number of available campsites.
2. It should be noted however, updates in restrooms should increase the popularity of the campsites,
resulting in a future consideration for an increase in fees.
b) Expenditures:
1. Operational expenditures are expected to remain the same with the use of efficient/sustainable
operating equipment and materials that are offset by the expansion of the facility square footage.
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Restroom/Shower Facility (40 Years) $15,950.00
2. Life -cycle of Facility:
a. Restroom/Shower Facility 35 — 40 Years
d) Cost Recovery Goals — Campgrounds
51
Service Category Goal To be Determined
Market Analysis: Campgrounds
a) Prime Service Area (Zip Code Data)
1. Refer to attached map.
b) Current/Potential Patrons
1. Existing Facility — Not applicable for this project
c) Direct/Indirect Competition
i. Existing Facility — Not applicable for this project
d) Current/Potential Programs & Services
1. Existing Facility with existing programs & services
ATTACHMENTS
1. Attachment A — Park Map
2. Attachment B — Existing Plan
3. Attachment C — Proposed Site Plan
4. Attachment D — Proposed Floor Plan
5. Attachment E — Existing Photos
6. Attachment F — Strategic Plan (Relevant Pages)
7. Attachment G — Five -Year Recreation Master Plan (Relevant Pages)
S. Attachment H — Zip Code Map
STAFF RECOMMENDATION
Staff will provide a recommendation at the September 4, 2013, Commission meeting.
52
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ENT
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AKLAND
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Groveland Oaks County Park
14555 Dixie Hwy
Holly, MI 48442
Oakland County Parks & ReCreatlOn
2BOO Watkins Lake Road G oa,lstenQi
Waterton. MI 4832E EeeMve Omcer
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12-(ironp Camping 4,4 Sheller
13-Group Camping e.7 Shelter
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IS -Group Campmy IOJI Shelter
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2.1
58
Parks and Recreation Strategic Plan
1.2.1 LAND
"Acquire, improve and maintain quality parks that support the community's values for the
preservation of natural areas and open spaces, equity of access, and the natural heritage of
Oakland County."
1.2.1.1 GOAL
"Acquire, maintain and improve park land for active and passive recreation to provide a:
variety of park experiences and to meet a land acreage goal of 800
acres in the next ten years, contingent upon full funding."
11.2.1.2 STRATEGIES
• Establish a dedicated funding source for land acquisition
• implement a land acquisition strategy that recognizes the
value of parkland in urban areas, including the southeast
quadrant of Oakland County, while also acquiring park lands
in other areas of the county In a strategic manner that
complements other local government agencies' efforts
• Work with the Oakland County Trails Advisory Council, as
well as county departments, state and local agencies,
community leaders and non-profit organizations to complete
and promote the Oak Routes Trail Network in Oakland
County
• Develop and maintain quality park trails that provide a
variety of trail experiences and connect into the larger,
countywide Oak Routes Trail Network
• Create and Implement system wide natural resource management program
• Update county park master plans where appropriate to meet the active and passive
recreation needs of residents and to achieve the outcomes desired for each park in
the system
• Coordinate with local land conservancies and recreational partners to acquire or
lease land to meet the park land acreage goals
• Establish wetland mitigation opportunities in cooperation with developers, land
conservancies, CVT's, state and county agencies
• Determine the economic value of park natural resources
• Establish levels of park maintenance and upgrades that meet the needs of park
guests in a fiscally responsible manner
• Work closely with government agencies and recreational providers to create a
balance of park types across the County that provide residents with a variety of park
experiences and promote equity of access
• Establish design standards and principles to maximize efficiency and productivity
1.2.2 RECREATION FACILITIES
"Develop and maintain year round recreation facilities that support passive and active
recreation pursuits for people of all ages."
pros ,..
69
consul tigg
Oakland County Parks and Recreation Commission
s 1.2.2.1 GOAL
"Upgrade existing recreation facilities and add additional recreation facilities and amenities
that energize the community to want to live, work, and play in Oakland County."
1.2.2.2 STRATEGIES
• Develop an asset management plan for infrastructure maintenance and
Improvements based on updating a minimum of 4-5°% of the system annually
• Develop a revenue and operational management strategy for decreased
participation for all facilities and programs
• Develop a business plan for every current and future park, golf course, or attraction
in the system
• Remove unproductive facilities and resources
• Establish a data management system to enable staff to facilitate decision making on
recreation programs and services to create a lifelong customer
• Develop a marketing strategy to maximize the use of facilities, programs, and
services that enhance the awareness, use and revenue
• Define the future role of the nature centers
• Analyze all facility management contracts/leases through effective costing
assessment, capital improvements required and measurable outcomes to maximize
revenue return
• Establish a Partnership Policy that enhances relationships with schools; cities,
villages, and townships; private, non-profit organizations; and other government
agencies
',C-"CbWel6-p-btr ll Ian for ea h ark that provides a combinations f trail types
• Establish anADA compliance plan for parks and golf courses
`.p�_kn}tgnge all f ciljtysenkals an r ser at ons to create higher eels of use and value
to users
1.2.3 RECREATION PROGRAMS AND SERVICES
"Our vision is to develop the following core recreation services In the most productive and
efficient manner. These include the following; Natural Resource Education and Interpretive
Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older
populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special
Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf
Programs and Services, and Aquatics."
........... ........
11.2.3.1 GOAL
"Develop each core program to the highest level possible that will provide residents with a
quality experience that will last a lifetime"
1.2.3.2 STRATEGIES
• Determine core recreation services and programs
• Phase out non -core recreation services
• Develop a four season approach to park programming
4
60
Parks and Recreation Strategic Plan
lDa-kTandro—ti-nTy-De—p—a-rt—ment o Parks an
Recreation
Facility I Amenity Needs Assessment
High
Medium
Low
Walking & hiking trails
Nature trails
Swimming
& sunbathing beaches
Biking trails
Picnicking areas & shelters
Children's playgrounds
18 & 9 hole golf courses
Waterparks & waterslides
Fishing areas
Outdoor Ice-skating areas
10
arks
11
o tin &salingar as
-11 ,-
Overnight camping areas
13
Nalur ter ret ve .e er
14' _.
mp it ea ers
15
Gross country skiing
16
Toboggan runs
17
Mountain biking trails
Tennis courts
Skate park
Conference centers
Platform tennis courts
Equestrian center
Equestrian trails
Bicycle molocross track
Figure 1 -Facility/ Amenity Priority Needs Assessment
19
M.
pros
consulting
Five -Year Parks and Recreation Master Plan 2013-2017
Table 6: Objective 2.2 - Planned Capital Improvement and Major Maintenance Projects
OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS
OBJECTIVE
PERFORMANCE INDICATORS
Implement capital improvement and major maintenance
projects that have been Identified in the park master
planning process or in capital project/major maintenance Performance metrics are under development
forecasts and pursuant to the results of the facility planning
process`.
ACTIONS TRACKING METRICS
ADDISON OAKS All projects ore scheduled for completion bythe end
ofFY2017
A. Conference Center Drive: Eliminate either the western
or eastern one-way drives and provide two-way traffic.
on driveway; Include drive lighting in design (CIP 974
and 976)(CIP FY2013)
B. Play lot and beach (CIP)
C. Buhl Lake Boathouse: Replace boathouse, including
necessary site improvements, rental, office and
restrooms (CIP 601) (CIP FY2013)
D. 2 yu its
E. Campground Pull -Through Sites: Construct pull -through
sites in camping section A that utilize existing campsites
with the construction of a new gravel road (CIP) (CIP
R Dog Park: Install necessary site improvements, including
fencing and gates for new dog park, year round parking
and camper access (CIP) (CIP FY2013)
G. Campground Recreation Pavilion: Construct new 6OX80
recreation pavilion with storage to replace existing tent
(CIP 604)(CIP FY2013)
H. Campground Asphalt Trail (CIP 1221)
I. Water Feature (CIP 1099)
e Please note the following:
• References to RED MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC,
2012).
• References to RED MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (OCPRC,
2012).
• References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and
Management Plan (OCPRC, 2012), Project numbers (when available) have been included in the CIP/MM
reference.
• References to CIP/MM FY2013 refer to those projects that have been identified Internally as priorities for
planning or implementation In FY2013.
Please see the References section for full citations for these documents.
"� UM
COUNTY PARKS
62
Chapter 9: Strategic Action Plan -Page 13
Five -Year Parks and Recreation Master Plan 2013-2017
ACTIONS TRACKING METRICS
J. Fishing Docks (CIP 1575)
K. Playground —Section A and B (CIP)
L. Structural Dam and Bridge Inspection IMM FY20131
CATALPA OAKS All projects are scheduled for completion by the end
of FY2017
Q. Phase III — Park Boundary Fence (CIP)
R. Phase ll—Asphalt parking lot (CIP)
GLEN OAKS All projects are scheduled for completion by the end
_11V1. v
S. Bridge Replacement: Replace existing concrete bridge
structure over the Pebble Creek Drain (CIP) (CIP and
MM FY2013)
T. Parking Lot Improvements: Implement parking lot
Improvements along with storm water management
and other improvements (CIP)
U. New Putting Green: Install new putting green for the
Front Nine to alleviate cart traffic, congestion around
the Clubhouse (CIP)
V. HVAC Replacement (MM FY2013)
- W. Exterior Stone Repair (MM FY2013)
X. Window Replacement (MM FY2013)
Y. Drainage Improvements Design (MM FY2013)
Z. Irrigation System Design (MM FY2013)
AA. Irrigation Pond Dredging (MM FY2013)
GROVELAND OAKS All projects are scheduled far completion by the end
ofFY2017
BB. Play Lot and Concession: Replace existing play structure
due to failing wood structure and non -conforming
components (CIP/MM) (CIP/MM FY2013)
CC, Yurts: Install two yurts on Devil's Island (CIPfMM)
(CIP/MM FY2013)
DD. Campground Store. Conduct study to readapt boat
house or concession building to a camp store (CIP)
EE. Dog Park (CIP 829)
FF. Campground Section A Restroom and Shower
renovation(CIP)
GG. Rental Equipment Station and Storage: Construct new
facility to replace existing ticket booth and bike rental
storage area (CIP)(CIP FY2013)
HH. Court Game Improvements (CIP)
II. Fishing Docks (CIP 1576)
JJ. Campground Group Area C and Day Use Restrooms
HIGHLAND OAKS Ali DraleetS are Scheduled tar Completion by the end
Page 14
63
COUNTYPARK
Goodrich Alm ont
Atlas Metamora Dryden Almont
onville Leonard
•
Brandon Oxford Addison • Bruce
•
Oxford •
•
•
Lake
Orion •
Independence Wa4hington
Springfield - Orion Oakland •
Village of -- •
'Clarkston - - •
.aka ry ubls •
_ gelus Hills
l Rochester*
• •
Hartland• Hig ' Rochester • Shelby
Pontiac Hills •
•
• •
_ Ivan ! Lake Utica
- • .— —
• Keego •
Harbor • Milford •
Commerce Orchard r
• Lake Bloomfield
Brighton Milford Hills Troy : Heights Sterlint.
• Wolverine
West •
• Lake Bloomfield Bloomfield
• Walled Birmingham •
Lake Clawson •
• _ Beverly
• Wixom Franklin Southfield Hills •
• Bingham Royal
Farmington Farms Oak MaGreen dison
• Hills Lathru Height%
y P Berkley
Oak • Lon Novi - Village Huntington • Warren
South Southfield Woods Pleasant Center
•*Lyon Novi Farmington Ridge HazeV Line
Oak Park
Ferndale Royal Park
Nor�tviYe •
Northfield Salem Northville Livonia Redford 64 Detroit
Highland Park
C-AKLAND
COUNTY PARKS
INE
Groveland Oaks County Park
Campgrounds
Sales by Zip Code
2012 Seoson
1-20
21-50
F 51-125
- 126-300
- 301-565
1 inch = 4 miles
Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI
248-858-0906
w v Desti natIon 0a kland.com
Park Master Planning Schedule
Updated August 19, 2013
Donna Folland, Project Advisor — fo I landd @ oa kgov. co m
OCPRC Parks and Recreation Master Plan 2013-2017 ( March 2013) — Excerpts:
objective 2.1: Park and Facility Planning— Implement park master planning and facility planning
to guide the future development and improvements in parks and facilities (Chapter 9, Page 12).
Performance indicators: All parks have completed the Park Master Planning Process and have
current Implementation Plans by the end of FY2017. Track % completion on an annual basis
(Chapter 9, Page 12).
Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year
and attain Parks Commission approval for the Park Vision and Facility Concepts document for
each park (Chapter 9, Page 12).
Schedule:
Addison Oaks
2014 (ADD); 2015 (ACC)
Catalpa Oaks
2008
0
CQ'k4
Groveland Oaks
2014
n
Independence Oaks
2016
Lyon Oaks
2015
Orion Oaks
2017
Red Oaks
2013; 2015 (update to RDG)
Rose Oaks
2015
Springfield Oaks
2014 (SAC); 2015 (SPG)
Waterford Oaks
2013
White Lake Oaks
2015
M
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
REVISED 09/04/13
SEPTEMBER 4, 2013 AGENDA ITEM NO.9 D 3
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Zach Crane, Landscape Architect/Project Manager
Submitted: September 4, 2013
Subject: CONSTRUCTION APPROVAL — Springfield Oaks — Main Arena Bleacher Replacement
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1.2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
c) Chapter 1.2.2.2 Strategies
1. Establish and ADA Compliance plan for parks and golf courses (Page 4, Bullet #11).
d) Chapter 4.1 Facility Needs Assessment
1. Figure #1 — Medium Priority (15) for Amphitheaters
2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages)
a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the
park master planning process or in capital project/major maintenance forecasts and pursuant to the
results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
b) Action 2.2.TTT Bleacher Replacements: replacement of the existing 30+ year old main event
bleachers due to safety and accessibility (Recreation Plan 2013-2017, Chapter 9: Page 16)
3. Park vision and facility concepts
a) Scheduled for completion in FY2014
1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
Fiscal
Bleacher
Year
Replacement
Identified
FV2011
2012
$140,000
2013
$140,000
Budget Increase FY2014:
a. Design review of the bleacher replacement project in 2013 with construction management services of
Frank Rewold & Sons, Inc. estimated a conceptual budget for the project at $524,313.00, which
66
includes replacement of bleachers and site accessibility improvements, not previously budgeted as
part of this project.
b. FY2014 Budget
1. Springfield Oaks —Bleacher Replacement - $600,000
5. 2006 ADA Assessment Report
a. Site ADA Compliance Deficiencies and Recommendations
1. Section 11.A
PROJECT OVERVIEW
Bleacher Replacement Purpose (Need):
a) Design & Construction Purpose:
1. Remove and replace existing 30+ year old arena bleachers, addressing ADA and code requirements
2. Site accessibility not compliant with ADA and code requirements
b) Design & Construction Considerations:
1. Remain as close to the existing 3,000 seating capacity with new bleachers
2. Lawn seating capacity to remain
3. Provide accessible pathways to seating areas
4. Provide new concrete pads under all bleacher sections for permanent bleacher attachment which also
addresses maintenance needs
c) Design Program Elements:
1. 6 bleacher sections providing a 3,014 seating capacity
2. Site Improvements:
a. 10,824 sq. ft. of new concrete pads
b. 6,328 sq. ft. of accessible concrete pathways
C. Site Grading
d. Restoration
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — OCPR Staff
b) Construction Manager— Frank Rewold & Son (FWS)
3. Previous discussions/agenda dates
a) Included in Budget Review Process as an Active or Pending Project since FY2013
b) Conceptual Review & Approval —August 7, 2013
4. Funding considerations
a) Unsuccessful Grant Application to the Michigan Department of Agriculture and Rural Development, County
Fairs Capital Improvement Grant Program, Amount $25,000
5. Project Timeline:
a) Construction Bidding & Procurement July/August 2013
b) Construction Award September 4, 2013
c) Construction Start September 30, 2013
1. Removal of existing bleachers, site work to commence. Bleacher fabrication 8-12 weeks. Concrete
work, bleacher installation and final restoration completed Spring 2014
d) Construction End May 30, 2014
1. Completion before Fair
6. Fiscal Considerations:
a) Revenue:
1. No revenue increase is expected at this time, since this is an existing facility
b) Expenditures:
1. Operational expenditures are expected to remain the same
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Bleacher Replacement (15 years): $40,000
d) Life cycle of Facility:
67
X
1. Bleacher Replacement 30 — 40 years
e) Cost Recovery Goals — Main Arena Bleacher Replacement
1. Service Category Goal To be Determined
Market Analysis:
a) Prime Service Area (Zip Code Data)
1. Refer to Attached Map
b) Current/Potential Patrons
1. Existing Facility — Not applicable for this project
c) Direct/Indirect Competition
1. Existing Facility — Not applicable for this project
d) Current/Potential Programs & Services
1. Existing Facility with existing programs and services
ATTACHMENTS
1. Attachment A — Strategic Plan (Relevant Pages)
2. Attachment B — Five Year Recreation Master Plan (Relevant Pages)
3. Attachment C — Park Master Planning Schedule
4. Attachment D — (Park Map)
5. Attachment E — (Existing Plan
6. Attachment F — (Proposed Site Plan)
7. Attachment G — (Existing Photos)
8. Attachment H — (Zip Code Map)
REC'OVMENbATiVN
IMP recommends to
�aa.�cla;88ri1t(�ScQO wl
enl
M4tal
OffWaward co]WNIM to Fran_ o dl"Z
$558,168.00 which includes a 5% contingency, for the
Bleacher Replacement Project
DU
FRANK REWOLD AND SON, INC. GEN&SPEC
Confidential
Name:
job
Oakland Count
_I
S rinBeld Falr Grounds
.9461
3/4 Months Phased
Coda
-Description
Safely
1
Included
2
3
4
_
.,Total _
_ _- 0
0
1002
1004
-
_,.
Field Office
N/A
_.,
1006
1007
Project Phone/Fax Lines
N/A
._
.._
.,.,,. _
.
_... 0
0
.__ .., 0
0
Project Fa#C_opier
N/A
_ _ ._
M1008
1009
_ _
Temp PowerlEnergy sts
Co
_
Owner -
Owner
_
_
Temp Water
.,, ..
_
_ _
1010
_ _
Photographs
_ _
Included
_ _ .. 0
0
1011-
_ _
1= ul pmentRental
SubTfade
TBD
_ _
- - -
__-
_
_. .._
1012,
Overtime
_..
_
__. -0
0
1013
Tem Roads
N/A
1014
1017
1018
_
Snow Removal -
N/A
0
Poda John
Office Furniture
450
_
_ 450
0
1.000
0
NIA
_
7019
CaIlPhone- - ---
_ 1000
Included
Included
- 750
N/A ----
Included-
..,
.__
1020
_
Computer & Printer
_.._. ._-
_
1021
_
Ex editing
_ _
_ 0
_ 0
760
1040
1041
_
Builder's Risk __. .owner
General Liability insurance
,_._..,..
. _
_
..,. _ .
1200_Printing
1201
1210
Public Notification
._
0
0
0
__.
Barricades
J_ob_Sign_., -.. .. ...
N/!,
NIA .. _
N/A
1216_
_
0
1250 _
1260
Winter Protection
Temp Fencing
Temp, Heal..._ ....
_ _-
0
0
NIA
_
. _
1300
_
NIA
..
.....
_0
__. _ _ _ 0
.,_ 0
1350
1380
Temp Protection & Partitions-
_ ....__
N/A
NIA _
crane&Hoisting.,
1400
_
Clean Up
Dust control - -
4500
_ ,.
._,.
4,500
0
0
1,000
1405
_ _1410
1460
NIA-
Final Clean
N/A
Dumpslers
Security.
Architectural Design Fees
Engineering Design Fees _
BondslPermlls/Ina ecl
1000
Owner _-
1540
_
_.._.,
___ _0
0
1650
-
1660
_
NIA
.
--
Included In Bleacher ,
.
0
1700
Owner
_
0
.... _ _.0
_ 0
_ 1760_
1760-
Testing._.._
Owner _
Owner
_
_
......_
_._
Soils & Geotechnical
1765
Csull
Asbestos Hazardonanl
___..
Owner
-
0
1800
1801
-
Superintendnt
ent
36750
1000
500 Hrs@ 73.50
15 Hrs @ 70 -
36,750
General Superintendent
_ 1,000
800
_
1875
Accounting
- _ _800
20 nrs @ 40
_
_._
1825
1830
Project Estimator
Included
NIA
_. _0
_ 0
7,500
LEED Administration
Project Manager
_
1850
7500
75 Hrs 75.00
TOTAL -
63750I
F:7DATABASEIJOBS1945179451 Fairground Bleachers Page 1 9/31201311:30 AM
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013 AGENDA ITEM NO. 9 D 3
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer;
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development;
Zach Crane, Landscape Architect/Project Manager
Submitted: August 28, 2013
Subject: CONSTRUCTION APPROVAL — Springfield Oaks — Main Arena Bleacher Replacement
PLANNING OVERVIEW
1. Strategic Plan (2008) (Refer to attached relevant pages)
a) 1,2.2 Recreation Facilities Vision
1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits
for people of all ages. (Strategic Plan 2008 Summary Report, Page 3)
b) 1.2.2.1 Recreation Facilities Goal
1, Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize
the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary
Report, Page 4)
c) Chapter 1.2.2.2 Strategies
1. Establish and ADA Compliance plan for parks and golf courses (Page 4, Bullet #11).
d) Chapter 4.1 Facility Needs Assessment
1. Figure #1 — Medium Priority (15) for Amphitheaters
2. Five -Year Recreation Master Plan 2013.2017 (Refer to attached relevant pages)
a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects
1. Implement capital improvement and major maintenance projects that have been identified in the
park master planning process or in capital project/major maintenance forecasts and pursuant to the
results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13)
b) Action 2.2.TTT Bleacher Replacements: replacement of the existing 30+ year old main event
bleachers due to safety and accessibility (Recreation Plan 2013-2017, Chapter 9: Page 16)
3. Park vision and facility concepts
a) Scheduled for completion in FY2014
1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning
4. Capital/Maintenance Management Plan (FY2013 & 2014)
a) Budget History:
rntd0000
ff
Budget Increase FY2014:
a. Design review of the bleacher replacement project in 2013 with construction management services of
Frank Rewold & Sons, Inc. estimated a conceptual budget for the project at $524,313.00, which
m
includes replacement of bleachers and site accessibility improvements, not previously budgeted as
part of this project.
b. FY2014 Budget
1. Springfield Oaks —Bleacher Replacement - $600,000
5. 2006 ADA Assessment Report
a. Site ADA Compliance Deficiencies and Recommendations
1. Section 11.A
PROJECT OVERVIEW
1, Bleacher Replacement Purpose (Need):
a) Design & Construction Purpose:
1. Remove and replace existing 30+ year old arena bleachers, addressing ADA and code requirements
2. Site accessibility not compliant with ADA and code requirements
b) Design & Construction Considerations:
1. Remain as close to the existing 3,000 seating capacity with new bleachers
2. Lawn seating capacity to remain
3. Provide accessible pathways to seating areas
4. Provide new concrete pads under all bleacher sections for permanent bleacher attachment which also
addresses maintenance needs
c) Design Program Elements:
1. 6 bleacher sections providing a 3,014 seating capacity
2. Site Improvements:
a. 10,824 sq. ft. of new concrete pads
b. 6,328 sq. ft. of accessible concrete pathways
G. Site Grading
d. Restoration
2. Design/Engineering Consultants & Construction Managers
a) Prime Design Consultants — OCPR Staff
b) Construction Manager— Frank Rewold & Son (FWS)
3. Previous discussions/agenda dates
a) Included in Budget Review Process as an Active or Pending Project since FY2013
b) Conceptual Review & Approval — August 7, 2013
4. Funding considerations
a) Unsuccessful Grant Application to the Michigan Department of Agriculture and Rural Development, County
Fairs Capital Improvement Grant Program, Amount $25,000
5. Project Timeline:
a) Construction Bidding & Procurement July/August 2013
b) Construction Award September 4, 2013
c) Construction Start September 30, 2013
1. Removal of existing bleachers, site work to commence. Bleacher fabrication 8-12 weeks. Concrete
work, bleacher installation and final restoration completed Spring 2014
d) Construction End May 30, 2014
1. Completion before Fair
6. Fiscal Considerations:
a) Revenue:
1. No revenue increase is expected at this time, since this is an existing facility
b) Expenditures:
1. Operational expenditures are expected to remain the same
c) Anticipated Annual Depreciation (beginning in FY2015):
1. Bleacher Replacement (15 years): $40,000
d) Life cycle of Facility:
1. Bleacher Replacement 30 — 40 years
e) Cost Recovery Goals —Main Arena Bleacher Replacement
1. Service Category Goal To be Determined
Market Analysis:
a) Prime Service Area (Zip Code Data)
1. Refer to Attached Map
b) Current/Potential Patrons
1. Existing Facility — Not applicable for this project
c) Direct/Indirect Competition
1. Existing Facility — Not applicable for this project
d) Current/Potential Programs & Services
1. Existing Facility with existing programs and services
ATTACHMENTS
1. Attachment A — Strategic Plan (Relevant Pages)
2. Attachment B — Five Year Recreation Master Plan (Relevant Pages)
3. Attachment C — Park Master Planning Schedule
4. Attachment D — (Park Map)
5. Attachment E — (Existing Plan
6. Attachment F — (Proposed Site Plan)
7. Attachment G — (Existing Photos)
8, Attachment H — (Zip Code Map)
STAFF RECOMMENDATION
Staff will provide a recommendation at the September 4, 2013 Commission meeting.
Parks and Recreation Strategic Plan
1.2.1 LAND
"Acquire, improve and maintain quality parks that support the community's values for the
preservation of natural areas and open spaces, equity of access, and the natural heritage of
Oakland County."
1.2.1.1 GOAL
"Acquire, maintain and improve park land for active and passive recreation to provide a
variety of park experiences and to meet a land acreage goal of 800
acres in the next ten years, contingent upon full funding."
1.2.1.2 STRATEGIES
• Establish a dedicated funding source for land acquisition
• Implement a land acquisition strategy that recognizes the
value of parkland in urban areas, including the southeast
quadrant of Oakland County, while also acquiring park lands
in other areas of the county in a strategic manner that
complements other local government agencies' efforts
• Work with the Oakland County Trails Advisory Council, as
well as county departments, state and local agencies,
community leaders and non-profit organizations to complete
and promote the Oak Routes Trail Network in Oakland
County
• Develop and maintain quality park trails that provide a
variety of trail experiences and connect Into the larger,
countywide Oak Routes Trail Network
• Create and implement system wide natural resource management program
• Update county park master plans where appropriate to meet the active and passive
recreation needs of residents and to achieve the outcomes desired for each park in
the system
• Coordinate with local land conservancies and recreational partners to acquire or
lease land to meet the park land acreage goals
• Establish wetland mitigation opportunities in cooperation with developers, land
conservancies, CVT's, state and county agencies
• Determine the economic value of park natural resources
• Establish levels of park maintenance and upgrades that meet the needs of park
guests in a fiscally responsible manner
• Work closely with government agencies and recreational providers to create a
balance of park types across the County that provide residents with a variety of park
experiences and promote equity of access
• Establish design standards and principles to maximize efficiency and productivity
Y Y, Y Y v I + Y I Y Y 1 Y Y Y Y Y Y Y Y Y Y Y Y ++ I Y Y
1.2.2 RECREATION FACILITIES
"Develop and maintain year round recreation facilities that support passive and active 1
recreation pursuits for people of all ages." ry J
1. �. 1. ♦ � 1. � i. ).,A���_ A / pros
69 consulting
(;AKL4ND Oakland County Parks and Recreation Commission
COUNTY PARKS
1.2.2.1 GOAL
"Upgrade existing recreation facilities and add additional recreation facilities and amenities
that energize the community to want to live, work, and play in Oakland County." J
• Develop an asset management plan for infrastructure maintenance and
improvements based on updating a minimum of 4-5%of the system annually
• Develop a revenue and operational management strategy for decreased
participation for all facilities and programs
Develop a business plan for every current and future park, golf course, or attraction
in the system
• Remove unproductive facilities and resources
• Establish a data management system to enable staff to facilitate decision making on
recreation programs and services to create a lifelong customer
• Develop a marketing strategy to maximize the use of facilities, programs, and
services that enhance the awareness, use and revenue
• Define the future role of the nature centers
• Analyze all facility management contracts/leases through effective costing
assessment, capital improvements required and measurable outcomes to maximize
revenue return
• Establish a Partnership Policy that enhances relationships with schools; cities,
villages, and townships; private, non-profit organizations; and other government
agencies
• Develop a trail plan for each park that provides a combination of trail types
• Establish an ADA compliance plan for parks and golf courses
• Enhance all facility rentals and reservations to create higher levels of use and value
to users
1.2.3 RECREATION PROGRAMS AND SERVICES
"Our vision is to develop the following core recreation services in the most productive and
efficient manner. These include the following; Natural Resource Education and Interpretive
Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older
populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special
Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf
Programs and Services, and Aquatics."
i 1.2.3.1 GOAL
"Develop each core program to the highest level possible that will provide residents with a
quality experience that will last a lifetime."
i.1.2.3.2 STRATEGIES
• Determine core recreation services and programs
• Phase out non -core recreation services
• Develop a four season approach to park programming
4
70
Five -Year Parks and Recreation Master Plan 2013-2017
Table 6: Objective Z.2 -Planned Capr1al Improvement and Major Maintenance Projects
OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS
OBJECTIVEPERFORMANCE
INDICATORS
Implement capital improvement and major
projects that have been identified in the paplanning
Imaster
process or in capital project/majorPerformance
metrics are underdevelopment
forecasts and pursuant to the results of the gprocess`.
/,
).
ACTIONS
TRACKING METRICS
ADDISON OAKS
All projects ore scheduled for completion by the end
of FY2017
A. Conference Center Drive: Eliminate either the western
or eastern one-way drives and provide two-way traffic
on driveway; include drive lighting In design (CIP 974
and 976)(CIP FY2013)
B. Play lot and beach (CIP)
C. Buhl Lake Boathouse: Replace boathouse, including
necessary site improvements, rental, office and
restrooms (CIP 601) (CIP FY2013)
D. 2 yurts
E. Camoground Pull-Throush Sites: Construct pull -through
sites in camping section A that utilize existing campsites
with the construction of a new gravel road (CIP) (CIP
FY2013)
F. Doe Park: Install necessary site Improvements, including
fencing and gates for new dog park, year round parking
and camper access (CIP) (CIP FY2013)
G. Cam _ground Recreation Pavilion: Construct new 60X80
recreation pavilion with storage to replace existing tent
(CIP 604) (CIP FY2013)
H, Campground Asphalt Trail (CIP 1221)
I. Water Feature (CIP 1099)
` Please note the following:
• References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2023-2022 (Draft) (OCPRC,
2012).
• References to REO MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (OCPRC,
2012).
• References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and
Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM
reference.
• References to CIP/MM FY2013 refer to those projects that have been identified internally as prior itles for
planning or implementation in FY2013.
Please see the References section for full citations for these documents.
YWC&AND
All L I Al VA 0 t
71
Chapter 9: Strategic Action Plan -Page 13
Park Master Planning Schedule
Updated August 19, 2013
Donna Folland, Project Advisor— follanddCryoakrov.com
OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts:
Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning
to guide the future development and Improvements In parks and facilities (Chapter 9, Page 12).
Performance Indicators: All parks have completed the Park Master Planning Process and have
current Implementation Plans by the end of FY2017. Track % completion on an annual basis
(Chapter 9, Page 12).
Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year
and attain Parks Commission approval forthe Park Vision and Facility Concepts document for
each park (Chapter 9, Page 12).
Schedule:
Addison Oaks
2014 (ADD); 2015 (ACC)
Catalpa Oaks
2008
Glen Oaks
2015
Groveland Oaks
2014
Highland Oaks
2016
Independence Oaks
2016
Lyon Oaks
2015
Orion Oaks
2017
Red Oaks
2013; 2015 (update to RDG)
Rose Oaks
2015
Springfield Oaks
2014 (SAC); 201S (SPG)
Waterford Oaks
2013
White Lake Oaks
2015
72
-AKLAND
Springfield Oaks County Park
12451 Andersonville Rd.
Davisburg, MI 48350
Dakiand County Parks & Recreabon
2800 Watkins Lake Road 4 panielstendl
Waterford. MI 48328 aloole omrer
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73
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PROPOSM SPATIAL ANALYSIS PLAN
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PROPOSED BLEACHER SLA15 = 3,049
a xlTlEs. NT !NICE x LEVEupMENT LAWN SEATING = 2,853
28,WVAYXJN LAKERCAD TOTAL SEATING = 5,902
\VAIEWDRD.. VIC111G11N 48328
CRAWPI 8T: ZNC
DATE- 20D—D� w
5FRINGFiELD OAKS — MAIlU UPFER ARENA
12451 A107RWNAIUL ROAD
DAVISBURcI, NATICIAN 98350
75
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77
SEPTEMBER 4, 2013
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 9 E
OAKLAND COUNTY MARKET
To:
Chairman Fisher and Commission Members
From:
Daniel J, Stencil, Executive Officer
Katie Pardy, Park Supervisor
Submitted:
August 29, 2013
Subject:
Oakland County Market — Flea Market Discontinuation Proposal
INTRODUCTION AND HISTORY
The Oakland County Market has hosted a Flea Market every Sunday for many years. During the Farmer's Market off
season (January— mid -April) the Flea Market expands to Saturday and Sunday. When OCPRC assumed Market
operations we were informed that participation at the Flea Market for both vendors and patrons had been declining.
Staff has been able to track vendor participation along with expenses and revenue for the Flea Market since June 2012.
From June 2012—May 2013 the average number of vendors each Sunday was nine, with an estimated 100 patrons visiting
each Sunday; June 2013—July 2013 the average number of vendors each Sunday was only five, with approximately SO
patrons visiting each day.
OCPRC staff has made many efforts to revitalize the Flea Market, including targeted marketing and Customer
Appreciation Days. Even with these efforts, Flea Market numbers continue to decline.
Staff has received multiple comments from patrons who have visited the Flea Market that it is "just a bunch of junk." Prior
to assuming operations of the market it was noted by FM&O that the Flea Market was turning into more of a "garage sale"
A few vendors from the Farmers Market have tried to expand to the Flea Market but do not return to the Flea Market due
to the lack of patrons and quality of other products being sold there.
STAFF RECOMMENDATION
Due to the loss of revenue and the continued decline in vendor and patron participation, it is staffs recommendation that
the Flea Market be discontinued effective May 1, 2014, which is when the current contract for the Flea Market expires.
Staff anticipates bringing in alternative programming on Sundays beginning in 2014. This programming may include one-
time "Community Garage Sales" (as seen done successfully in other communities)" Mom-2•Mom Sales, Art Shows and
additional larger scale special events like the very successful Oakland Uncorked event held in August. Staff continues to
receive comments on the uniqueness of the venue for special events — not having the space utilized every Sunday will
allow for expanded special event opportunities. Additionally, we would be able to offer private rentals on Sundays to the
public for events such as bridal and baby showers, trainings, family reunions, etc.
MOTION
Move to discontinue the operations of the Flea Market at the Oakland County Market effective May 1, 2014.
78
Flea Market Direct Expenditures and Cost Recovery
June 2012 - May 2013
AsofAugust 13, 2013
Direct Expenditures
Salaries & Fringes
FM Building Maintenance
Park Building Maintenance
FM Grounds Maintenance
Park Grounds Maintenance
Maintenance Dept. Charges (FM&O)
FM Expenditures
Contracted Services
Custodial Services
Custodial Supplies
Depreciation of Buildings
Depreciation of Equipment
Depreciation of Park Improvements
Depreciation of Vehicles
Drain Equipment
Equipment Maintenance
Equipment Rental
Expendable Equipment
Fixed Asset Proprietary Equipment
Garbage & Rubbish Disposal
Greenhouse Allocation
Insurance Fund
IT Development & Operations
Licenses and Permits
Marketing
Merchandise for Resale
Mileage for Staff
Miscellaneous Expenses
Office Supplies
Printing
Recreation Supplies
Rental Property Maintenance
Small Tools
Special Events
Telephone Communications
Utilities (Electrical, Gas, Water/Sewer)
Total Direct Expenditures
Revenues
Net Loss
Current Cost Recovery
Flea Market
Total Revenue
$
10,437
Total Expenditures
$
36,300
Net Loss
$
25,863)
Total Cost Recover
29%
79
Flea Market Cost Recovery Budget Notes and Assumptions
1. Flea Market stall rentals fall under Tier 5 on the Cost Recovery Pyramid. This is the top tier of the
pyramid and indicates that the activity should be revenue positive as there is little -to -no community
benefit,
2. The date range for the report is June 2012 - May 2013. This reflects the first full year of operation under
OCPRC.
3. The direct expenditure figures reflect 25% of the total costs in each line item as 3 days/week for the
majority of the year are Farmers Market days and 1 day/week for the majority of the year is a Flea
Market day. We are currently expanding use of the County Market but that has been minimal from June
2012 - May 2013. Additionally, January - March, the only use of the building is for the Flea Market.
Overall, staff felt the 25% allocation was sufficient.
4. Exceptions to number 3 include:
a. Salaries and Fringes' Since the Flea Market is less labor intensive then the
Farmers Market, Market staff tried to more accurately determine staff costs for the
Flea Market. Salaries and Fringes include Assistant Park Supervisor and part-time
seasonal staff hours on Flea Market days only.
b. Utilities: OCPRC did not start paying utilities (gas, water, electric) until January
2013. The utility costs used are January 2013 - March 2013 when the only use of
the building is for the Flea Market.
c. Marketing: Communications and Marketing staff were able to provide the exact
figure spent on the Flea Market for Marketing. This includes Oakland Press grab
ads, flyers, e-blasts and Facebook postings.
OAKLAND COUNTY PARKS fin' RECREATION
COMMISSION AGENDA
SEPTEMBER 4, 2013
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
AGENDA ITEM NO, 9 F
ADMINISTRATION
Submitted: August 29, 2013
Subject: December 2013 OCPR Commission Meeting Schedule Change (Time Change)
INTRODUCTION AND HISTORY
Due to a scheduling conflict with some of the Commissioners, it has been requested that the
December 4, 2013, Oakland County Parks and Recreation Commission meeting be rescheduled
to a later time that date. Therefore, it is being recommended to move the meeting from 9:00 a.m. on
Wednesday, December 4, 2013, to 10:30 a.m. on Wednesday, December 4, 2013.
MOTION
Move to reschedule the Oakland County Parks and Recreation Commission meeting scheduled
for 9:00 a.m. on Wednesday, December 4, 2013, to 10:30 a.m. on Wednesday, December 4, 2013.
E7&