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HomeMy WebLinkAboutAgendas/Packets - 2013.09.04 - 402332800 Watkins Lake Road • Bldg 97W • Waterford, MI48328-1917 248.858.0906 • 1.888.00PARKS • Destination0akland,com QAKLAND COUNTYPARKS Gerald A. Fisher Chapman J. David VanderVeen Vice Chalrman John A. Scott Secretary Pecky D. Lewls, Jr. Chairperson Emeritus A. David 6aumhart III Gregory C. Jamlan Robert E. Kostin Christine Long Gary R. McGillivray rim Nash Daniell. Stencil Executive Officer August 27, 2013 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called Of the Oakland County Parks and Recreation Commission as follows: PLACE ......................... . . ........ Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, DfI 48328 THYME ................................... Wednesday, September 4, 2013 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J tencil Executive Officer Next Meeting: October 2, 2013 Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 ii 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources, Oakland County Pa nd Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road Waterford, M1 48328 Wednesday, September 04, 2013 9:00 AM REVISED 09/03/2013 Agenda Page # Action Required Presenter/Phone # G. Fisher/248.514.9814 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance Approval G. Fisher D. Stencil 248.858.4944 iii-iv 4. Approval of Agenda /-5 5. Approval of Minutes: Regular Meeting of 0810712013 (Corrected) Approval V. Valko 248.858.4603 G. Fisher 6. Public Comments: 7. PRESENTATION: Mike Donnellon -Forgotten Harvest D. Stencil 8. CONSENT AGENDA 6 A. Internal Service & Department Funds Journal Entry Register for month ending 07/31/13 (FM 10, FY 13); Payment Register for month ending Approval J. Phelps 248.858.5319/D. Stencil 07/31/13 (FM 10, FY 13) 7-8 B. Monthly Financial Statements for Month Ending Approval J. Phelps/D. Stencil 07/31/13 (FM 10, FY13 Approval J. Phelps/D. Stencil 9 C. Monthly Average Comparison Report Receive & File B. Stepp 248.858.4636/D. Stencil 10-11 D. Contributions 3rd Quarter Report Approval J. Phelps/D. Stencil 12 E. FY 2013 Budget Amendment BREAK AT THE DISCRETION OF THE CHAIIi 9. REGULAR AGENDA: 49 4-. Final Wk"00 ( REMOVE) � A—Aw, K. Badalamenti, GreenPlay LLC/ Informational B. Service Portfolio Update M. Prowse 248,858.4630 14 C. Conceptual Approvals: Approval M. Donnellon 248.858.4623/S. Wells 248.858.4634 15-26 1. Addison Oaks Banquet Center Renovations 27-38 2. Glen Oaks Banquet Center Renovations Approval M. Donnellon/S. Wells at Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford ML 48328 Wednesday, September 04, 2013 9:00 AM Page # Agenda Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher/248514.9814 2. Roll Call 3. Pledge of Allegiance ____- .. iii-iv 4. Approval of Agenda Approval G. Fisher/D. Stencil 249.858.4944 1-5 5. Approval of Minutes: Regular Meeting of 08/07LMI3 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 7. PRESENTATION: Mike Donnellon - Forgotten Harvest D. Stencil 8. CONSENT AGENDA 6 A. Internal Service & Department Funds Journal Entry Register for month ending 07/31/13 (FM 10, FY 13); Payment Register for month ending 07/31/13 (FM 10, FY 13) Approval J. Phelps 248.858.5319/D. Stencil 7-8 B. Monthly Financial Statements for Month Ending 07/31/13 (FM 10, FYI Approval J. Phelps/D. Stencil 9 C. Monthly Average Comparison Report Approval J. Phelps/D. Stencil 10-11 D. Contributions 3rd Quarter Report Receive & File B. Stepp 248.858.4636/D. Stencil 12 E. FY 2013 Budget Amendment Approval J. Phelps/D. Stencil BREAK AT THE DISCRETION OF THE CHAIR 9. REGULAR AGENDA: 13 A. Final Completion of Beroco Contract Approval J. Hall/J. Lynch/D. Stencil 14 B. Service Portfolio Update Informational K. Badalamenti. GreenPiay LLC/ M. Prowse 248.858.4630 C. Conceptual Approvals: 15-26 1. Addison Oaks Banquet Center Renovations Approval 27-38 2. Glen Oaks Banquet Center Renovations Jen Myers 248.202.9287/M. Donnellon 248.858.4623 Approval /S. Wells 248.858.4634 Jen Myers/M. Donnellon/S. Wells Im D. Construction Project Approval: 39-48 1. Glen Oaks HVAC Replacement Approval J. Myers/M. Donnellon/S. Wells 49-65 2. Groveland Oaks - Section C Restroom Approval Z. Crane 248.975.9628/M. Domtellon/S. Wells 66-77 3. Springfield Oaks - Bleacher Replacement Approval J. Myers/M. Donnellon/S. Wells 78-80 E. Oakland County Market - Flea Market Discontinuation Proposal Information/Approval J. Brown 248.858.5495/K. Pardy 248.858.4637 /L. Gee 248-343.3165 81 F. December 2013 OCPR Commission Meeting Schedule Change (Time Change) Approval D. Stencil/G. Fisher 82-97 G. Other Power Driven Mobility Devices (OPDMD) Policy Revision - to Comply Information/Approval S. Loria 248.858.4611/S. Mackey 248.431.1268 with Americans with Disabilities Act (ADA) /D. Stencil 98-101 H. Request for Sale of Alcohol on Oakland County Parks and Recreation Property Approval M. Prowse/D. Stencil - Leadership Oakland 102-107 I. Final Approval of FY 2014-2016 OCPR Budget Approval D. Stencil/J. Phelps 108-110 J. Final Approval of Management Plan and 15-Year Forecast: Approval M. Donnellon/D. Stencil 1. FY2014 — 2028 Capital Improvement & Maintenance Program 2. FY2014-2028 Maintenance Program 10. STAFF REPORTS A. Participation and Program Review FY 2013. Month 10 Receive and File J. Dunleavy 248.858.4647/T. Fields 248.858.0914 /L. Gee B. Update on Food and Beverage Contract Receive and File P. Castonia 248.858.0909/D. Stencil 111-119 C. Executive Officer's Report Receive and File D. Stencil it. OLD BUSINESS G. Fisher 12 NEW BUSINESS G. Fisher 13. ADJOURN Next Meeting: 9 a.m. on Wednesday, October 2, 2013 NOTE NEW LOCATION: Oakland County Parks and Recreation Administration Office, 2800 Watkins Lake Road, Waterford, MI 48328 IVA Oakland County Parks and Recreation Commission August 7, 2013 Chairman Fisher called the meeting to order at 9:10 a.m. in the South Oakland County Health Office meeting room. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart, Gregory Jamian, Robert E. Kostin, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT: Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long ALSO PRESENT: Parks and Recreation: Daniel Stencil, Executive Officer Sue Wells, Manager of P & R Operations Phil Gastonia, Business Development Rep, Mike Donnellon, Chief -Parks Fac. Maint. & Dev. Sandy Dorey, Recreation Program Supervisor Jim Dunleavy, Chief, Parks Ops, & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Tom Garvey, Maint. Supv.- Glen/Red/Catalpa Oaks Larry Gee, Chief, Parks Ops. & Maint. — S. District Melissa Humbyrd, Seasonal Program Specialist Sean Kammer, Summer Clerical Asst. Jen Myers, Architectural Engineer It Melissa Prowse, Business Development Rep. Jonathon Rabedeau, Parks Helper Jeff Sant, Intern Laurie Stasiak, Recreation Program Supervisor OC Fiscal Services Jeff Phelps, Supervisor II Oakland County Fair LC Scramlin, Director APPROVAL OF AGENDA: Moved by Mr. Kostin, supported by Mr. VanderVeen to approve the agenda as submitted, AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mr. Baumhart, to approve the minutes of the OCPR Special Commission Meeting of April 24, 2013, and the minutes of the OCPR Regular Commission Meeting of July 10, 2013. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. (Commission Meeting, August 7, 2013) PUBLIC COMMENTS: LC Scramlin, Director of the Oakland County Fair, provided the OCPR Commission with an update on the 2013 Oakland County Fair, Mr. Scramlin indicated they broke the record in attendance this year with 110,000 patrons, 8,000 higher than the attendance in 2012. He also advised that over $150,000 was awarded to the youth in Oakland County for scholarships. The Fair Board has proposed that the 2014 Oakland County Fair will start on July 4 and will run for 10 days. The Fair schedule will be finalized this fall. STAFF INTRODUCTIONS: Chief of OCPR Recreation Programs and Services Terry Fields introduced members of the Recreation Programs and Services staff who were present. Those members included: Sandy Dorey, Recreation Program Supervisor Laurie Stasiak, Recreation Program Supervisor Melissa Humbyrd, Seasonal Program Specialist Jonathon Rabedeau, Parks Helper Sean Kammer, Summer Clerical Assistant Jeff Sant, Intern — Grand Valley State Tom Garvey, Maintenance Supervisor - Red Oaks/Catalpa OaksfGlen Oaks Commission members also commended staff on the great job hosting the Wheelchair Daze Event at Independence Oaks on August 3, 2013. There were 1,800 participants and over 150 volunteers. This was the 30'" year for OCPR hosting this event and was the best example of staff collaboration and team approach for hosting events. CONSENT AGENDA: Moved by Mr. Jamian, supported by Mr. Scott, to approve items 7A through 7F under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 06/30/13 (FM 09, FY 2013) • Payment Register for Month Ending 06/30/13 (FM 09, FY 2013) • Monthly Financial Statements for Montt) Ending 06/30/13 (FM 09 FY 13) • Monthly Average Comparison Report • 3rd Quarter Financial Forecast • FY 2013 Budget Amendment • OCPR Uncollectible NSF Check Write Off for 3`d Quarter FY 2013 AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote, REGULAR AGENDA: Recommendation from Food & Beverage Committee — Banquet Services Contract/Resolution Staff reported that the Food and Beverage Committee is ready to move forward and start negotiations with the leading vendor, Oak Management, for food and beverage services for Oakland County Parks. If negotiations are not successful with the first vendor then the Committee will proceed with negotiations with the second vendor, Kosch Hospitality. If negotiations are not successful with the second vendor the matter will be referred back to the OCPR Commission for further deliberations. The existing contract expires December 31, 2015. 2 (Commission Meeting, August 7, 2013) Moved by Mr. Scott, supported by Mr. Jamian to approve the following resolution: Food and Beverage Committee Recommendations on Negotiations WHEREAS, in 1974 the Oakland County Parks and Recreation Commission contracted with Oak Management Corporation, formerly known as Laffrey, Werlhman, and Fuller, Inc., to provide food and beverage services at the Oakland County Park facilities, including all banquet and concession services; and WHEREAS, extensions to the contract between the Oakland County Parks and Recreation Commission and Oak Management Corp, had been negotiated and approved by the Commission throughout the contract's term; and WHEREAS, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #06245, which prohibited further extensions "beyond December 31, 2015... without an appropriate Request For Proposal process'; and WHEREAS, In January, 2013 a Food and Beverage Committee comprised of key administrative staff, operations staff and Commissioners, with the assistance of Oakland County's Purchasing Division, Health Division and Corporation Counsel, developed a Request For Proposal based on the needs of the Park System and research completed on national best practices; and WHEREAS, the Request for Proposal for Full Service Food Operations for Addison Oaks Conference Center, Glen Oaks Golf Course, Lyon Oaks Golf Course and White Lake Oaks Golf Course was released by Oakland County Parks and the Oakland County Purchasing Division pursuant to the purchasing policies and procedures; and WHEREAS, the Committee evaluated each applicant according to developed criteria and selected two vendors to interview; and WHEREAS, interviews were conducted to discuss the proposals and gain a better understanding of each vendor's proposal. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission authorize the Food and Beverage Negotiations Sub -Committee to enter into negotiations for a License Agreement and Professional Services Contract with Oak Management Corporation for the potential food and beverage operation of the Addison Oaks Conference Center, Lyon Oaks, Glen Oaks, and White Lake Oaks banquet centers and grill rooms; and BE IT FURTHER RESOLVED that, in accordance with Oakland County Purchasing Division's policies, should the negotiations with Oak Management Corporation be unsuccessful, the Food and Beverage Negotiations Sub -Committee is approved to enter into negotiations with the next qualified vendor, Kosch Hospitality. If the negotiations with Kosch Hospitality are not successful, the matter of providing food and beverage services at the Oakland County Park facilities shall be returned to the Oakland County Parks and Recreation Commission for further deliberations. AYES: Baumhart, Fisher, Jamian, Kostin, Nash, Scott, VanderVeen (7) NAYS: McGillivray(1) Motion carried on a voice vote. Conceptual Construction Project Approvals: Addison Oaks Campground — Recreation Pavilion Proiect/Red Oaks Storm Water Reclamation Project/ Groveland Oaks Section C Restroom/Shower Renovation & Campground Utility Improvement Proiect/ Springfield Oaks Main Arena Bleacher Replacement 3 (Commission Meeting, August 7, 2013) Moved by Mr. Jamian, supported by Mr. McGillivray to postpone consideration of these projects until the September OCPR Commission meeting in order to allow staff the opportunity to provide the Commission with additional information on these projects. Executive Officer Daniel Stencil indicated that delaying the projects will negatively impact the camping season for 2014. Commission members felt that additional information would be necessary in order to make an educated decision on the project, including how each project relates to the Strategic Master Plan and the 5-Year Recreation Plan, as well as why the costs of the projects have increased. Staff informed the Commission that there are also issues with compliance with the Americans with Disabilities Act (ADA) on these projects, and delaying them would cause a hardship on the construction timeframe and completion dates Moved by Mr. Scott, supported by Mr. Baumhart, to amend the motion to move forward on the Groveland Oaks and Springfield Oaks projects and postpone consideration of the Addison Oaks and Red Oaks projects until the September OCPR Commission meeting. AYES: Baumhart, Fisher, Jamian, McGillivray, Nash, Scott, VanderVeen (7) NAYS: Kostin (1) Motion carried on a voice vote. Vote on Amended Motion: AYES: Baumhart, Fisher, Jamian, McGillivray, Nash, Scott, VanderVeen (7) NAYS: Kostin (1) Motion carried on a voice vote. Moved by Mr. VanderVeen, supported by Mr. Nash, to grant conceptual approval of Groveland Oaks Section C Restroom/Shower Renovation and Campground Utility Improvement Project and Springfield Oaks Main Arena Bleacher Replacement, AYES: Baurnhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (4) NAYS: (0) Motion carried on a voice vote. Independence Oaks Pathway Protect — Grant Match Staff provided an update on the status of the grant and partnership opportunity for the Independence Oaks Pathway Project along the west side of Sashabaw Road at Independence Oaks County Park. This proposed pathway would run from the main entrance to Independence Oaks County Park north to the entrance at Independence Oaks -North. This would include a possible road crossing to connect to an existing sidewalk on the east side of Sashabaw Road that runs north to Oakhill Road. Currently there is no access between the two sections of the park. The Road Commission for Oakland County would apply for this grant on behalf of OCPRC. The project was proposed as an 8-foot pathway and boardwalk, estimated at $1.1 million. It was budgeted at $90,000 for design and $900,000 for construction - for a total estimate of a little under $1 million. The MDOT Transportation Alternatives Program (TAP) requires a 10-foot pathway with two -foot shoulders on each side which would be 14-foot trait and 14-foot boardwalk, which raises the cost of the project significantly. The estimate for design is $115,000 and construction at about $1.5 million. By partnering with MDOT, RCOC and Independence Township it is estimated that our total estimated cost would be approximately $500,000. 4 (Commission Meeting, August 7, 2013) Included in the agenda packet is a resolution from Independence Township stating they would provide $300,000 toward this project. STAFF REPORTS: Participation and Program Review The Participation and Program Review report for June 2013 was received. Commissioner Kostin commended staff on al( of the Parks and Recreation programs being offered, EXECUTIVE OFFICER'S REPORT: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: Possible leased office space options for Independence Oaks Upper Bushman Manor House and zoning ordinance requirements with North Oakland Headwaters Land Conservancy, Oakland County Conservation District and Six Rivers Regional Land Conservancy joint opportunities Park Master Plan Updates arid public engagement interviews Great Lakes Restoration Initiative $1,600 contribution for educational signs at boat launches Status of Flea Market at Oakland County Market Partnership with Arts Beats and Eats event Labor Day Weekend - Additional FY 2014 Budget Capital Equipment Expenditures proposed - Potential telecommunications tower at Springfield Oaks update Oakland Parks Foundation appointed Gerald Fisher as Ex-Officio as Chairman of Oakland County Parks and Recreation Commission - Red Oaks Waterpark parking opportunities with surrounding property owners - Ellis Barn Code compliance requirements update - Public hearings for the proposed Oxford Adventure Recreation Park on August 13°i and 14ih - Update on Oakland Uncorked event at the Oakland County Market, possible improvements to the Facility and opportunities for events at the facility - Catalpa Oaks Construction Project Dedication Ceremony immediately following the Commission meeting and Grand Re -Opening event scheduled Friday, August 9, 2013 NEW BUSINESS: Commissioner McGillivray inquired about the possibility of placing a one -page advertisement in the local newspaper to market the special events at Oakland County Parks in order to inform the public of the activities and events. OLD BUSINESS: There was no old business to report. ADJOURNMENT: Meeting adjourned at 10:57 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary M OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBuk 4, 201.E AGENDA ITEM NO. 8 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: August 16, 2013 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 8. A. PAYMENT APPROVAL SUMMARY Internal Service and department Funds Journal Entry Register: July, 2013 (FM 10, FY 2013) 1,338,216.49 Voucher Payment Register: July, 2013 (FM 10, FY 2013) 788,121.14 TOTAL $212G,337.Q ' Back-up information is available for review. 8. B. MONTHLY FINANCIAL STATEMENTS July, 2013 (FM 10, FY 2013) 1.1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 10 FY 2013 (FOR MONTH ENDING V31113) 2013 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICESMillage Tax $11,250,00000 $11,409, 885.18 ($159. 885.18) 101A% Other 255.525,00 88,713e4 166.811.06 347% GLEN OAKS GOLF COURSE 1,034 540.00 702,262,92 332,277.08 67.9 % LYON OAKS GOLF COURSE 1,241000.00 924,437.12 316,562.88 74.5% RED OAKS GOLF COURSE 399.600,00 244,396.42 155,203,58 61.2% 5PRINGFIELD OAKS GOLF COURSE 785,174.00 506,211,26 278.962.74 64,5% WHITE LAKE OAKS GOLF COURSE 878.703.00 590,535.69 288,167. 11 67.2% WATERFORD OAKS COUNTY MARKET 224.$40.00 155.437 30 69.202.70 69.2% INDEPENDENCE OAKS NATURE CENTER 12,600.00 13,34T.27 (747.27) 105.9`/0 RED OAKS NATURE CENTER 12.000,00 4,441.76 7,55824 37.0 ;. ADDISON OAKS PARK g48,380.00 377,137.77 71,242.23 a4.1% ADDISON OAKS CONFERENCE CENTER 140,000.00 66.485.24 73,51476 47,5% GROVELAND OAKS 724,600,00 907,11784 217,482.16 70.0% HIGHLAND OAKS 3,000,00 6,880.71 (3,880.71) 229.4% INDEPENDENCE OAKS 311,948.00 206,796.27 105.151.73 66.3% LYON OAKS PARK 88,000.00 90,024.35 (2,024,35) 102.396 ORION OAKS 109,500.00 82,607.79 26,892.21 75A1b RED OAKS DOG PARK 47 000.00 26,485.25 20,514,75 56.4% ROSE OAKS 164,040.00 151,779.71 12,260.29 92.5% SPRINGFIELD OAKS ACTIVITY CENTERIPARK 72,178,00 53,480.51 18,699.49 74.1% WATERFORD OAKS ACTIVITY CENTER/PARK 63,485.00 60.636.84 2848,16 955"10 RECREATION PROGRAMS & SERVICES 282,000.00 196,953.25 85046,75 69.8' CATALPA OAKS 1.5,000.D0 3.662.00 11,33B.00 24.4/ RED OAKS WATERPARK 1.040 400.00 664,517.96 375,862.04 63.9% WATERFORD OAKS BMX COMPLEX 19.500.00 9,480.00 10,020.00 48.6% WATERFORD OAKS WATERPARK 705.400,00 344,04663 CAPITAL IMPROVEMENT 2,6B0,91000 288,140.81 2,400.777,19 10.7% TOTAL REVENUE $23,017, 131,DD $1117754701. 99 $5,241.429,01 77.2% EXPENSES ADMINISTRATIVE SERVICES $5,548054.00 $4,137,980.20 $1,410073,80 74690 F......,.. FISCAL SERVICES ADMINISTRATION .G-. 129895,00 10Z952.17 21,942.83 83,1% FISCAL SERVICES PARKS &REC 234.987.00 175,074.27 59.312,73 74,8% GLEN OAKS GOLF COURSE 1,218.416.00 837.373.79 301042,21 68.7% LYON OAKS GOLF COURSE 1,82884900 1,273,54108 655307,92 69,6% RED OAKS GOLF COURSE 666,445.00 6684118 62 (1673. 10 SPRINGFIELD OAKS GOLF COURSE 744,749 00 551,494.69 193,254.21 31 74 7q.l'/ WHITE LAKE OAKS GOLF COURSE 943,959.00 712,324.26 231634.74 75,5% WATERFORD OAKS COUNTY MARKET 256,824,00 175,038.03 81,785.97 68.2% INDEPENDENCE OAKS NATURE CENTER 270,655.00 85607.41 185,047,59 31.6% RED OAKS NATURE CENTER 224,915.00 89,039,59 135,875.41 33 6% ADDISON OAKS PARK 1,443, 911,00 977,620.99 466,090.01 67.7% ADDISON OAKS CONFERENCE CENTER 164,635.00 161,693.43 2.64157 98.4% GROVELAND OAKS 1,345.132.00 829,770.14 515,36186 61.7% HIGHLAND OAKS 55,736,00 37,271 05 18,463.95 66,9% INDEPENDENCE OAKS 1,047,212.00 765,796.89 281415.11 73.1% LYON OAKS PARK 268969,00 236,593.85 32,375.15 88.0% ORION OAKS 125037.00 117,273.84 7,763.16 93.6% RED OAKS DOG PARK 53,392,00 62,063.17 (8,671.17) 116.2% ROSE OAKS $2,600.00 31,677.79 20,922.21 60.2% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 538,211.00 250,761.78 287,449.22 46.6% WATERFORD OAKS ACTIVITY CENTERIPARK 1,123 067.00 534.238.40 588,1128.60 47.6% RECREATION PROGRAMS & SERVICES 1.259 557.00 1,002,404.70 257,152,30 79,6% CATALPA OAKS 104.216,00 56,702.98 47,51302 S4.4% RED OAKS WATERPARK 1,360,660.00 912,295.87 448,354,33 67.0% WATERFORD OAKS BMX COMPLEX 50,137.00 37,651.91 12485.09 75.1 % WATERFORD OAKS WATERPARK 905.77500 677,379.95 228,395,05 74.6% FACILITIES & MAINTENANCE 1,051,237.00 946,420.76 104.816.24 90 0% CONTINGENCYIINTERNAL SERVICE CHARGES' 0,00 171.096.15 (171,098.15) NIA TOTALEXPENSES $23.017, 131,00 $16623,259.56 $6,393,671.44 72.2% REVENUE OVER/(UNDER) EXPENSES $0,00 $1,152,442.43 ($1,152,442A3) 2013 2012 2011 2010 ACTUAL REVENUE TO DATE: 7L2% 90.4% 74.5% 713% BUDGET BALANCE: 22.8% 9.6% 25.5% 28.7% ACTUAL EXPENSE TO DATE: 72.2% 68.1% 62,5% 59.4% BUDGET BALANCE: 27.8% 31.9% 37.5% 406% *CONTINGENCY YFD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Pagel of 2) 7 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 10 FY 2013 (FOR MONTH ENDING 7/31113) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET. WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE INDEPENDENCE OAKS NATURE CENTER RED OAKS NATURE CFN7-ER NATURE SUB -TOTAL PARKS ADDISON OAKS PARK ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS PARK ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CAPITAL IMPROVEMENT CONTINGENCY/INTERNAL. SERVICE CHARGES' TOTAL YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXP. $11,498,399,12 $4,137 980.20 S7,360,418.92 0.00 101 952.17 (107 952.17) 0.00 175.674.27 _ (175,674,27) 11.498.399,12 4,421608.64 7,076,792.48 702,262.92 924,437.12 244,396.42 506,211.26 590,53$.89 2,967,84361 837,373.79 1,273,541.08 668,118.62 551,494.69 71232C26 4,g2,852,44 155,437.3D 175,038.03 155,437 30 775,038.03 (135,110.87) (349,103.96) (423,722.20) (45,293.43) (121 788.37) (1,075 008,83) _ (19,600.73) 9 60D.73) 13,347.27 95,607.41 (72,260.14) 4,44136 89,039,59 j84, 517, 83) 17,789,03 174 647.00 (156,857.97) 377,137,77 66.485.24 SD7,117.84 6,880,71 206,796.27 90,024,35 82,607.79 26,486.25 151,779,71 53,480 51 60,63064 1,629,432.28 196,953,25 3,662.00 664,517 96 9,480.00 344,046.63 _ 1,216,659.84 0.00 0.00 077,820.99 ' 161,893.43 829,770.14 37,271 05 765,796.89 236 593.85 117,273.84 62 063A 7 31,677.79 2.50,761,76 534,236.40 4,005,161 33 1,002 404.70 56,702.98 912,295.67 37,65191 _ 677379.95 2, 686,45521 (600 683.22) (95,408TD) (32202,30) 130,390,34) (559,000,62) (146,569.50) (34,666.05) (35.577.92) 120,101 92 D 97,281.27) (473,601,56) (2,375,729,05) (805.451.45) 153,040 98) (247,777.71) (28, 171,91) (333,333.32) (1,467,775 37) 946,420.76 (94fi 420.76) 946,42036 (946,420.76) 288,140.81 0.00 288,140.81 000 171098,15 (171,098.15) $17,7T5,701.99 $16,623,259.56 $1,152,442,43 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. See the Oakland County websile's "Transparency in Government -Monthly Financials" to view the latest monfhty Financial Statement detail by each departments' budget units. 1. Log on the wv+w.oakaov com/fiscal/info nub/montillvrenorts html 2. Click on "View the Monthly Financials and Quarterly Forecast"hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5, Or do a search for "Monthly Financials" (Page 2 of 2) m Item 8 C Oakland County Parks and Recreation Commissif Monthly Average Comparison Report (Comparison of FY 2013 Actuals with 5-Year Avenge ActLMIS) As of July 31, 2013 REVENUES: $ 300,047 $ 135,477 5 1,709,864 5 6,039.16% $ 3,73.18% $ 2,36.24Y. 5 1,2648-A 5 1,12Z826 $ 1.3 5 1,94Z780 $ 1,45.30% L695,691 5-YEAR AVERAGE REVENUE 1.30% 0.59% 7.41% 26.16% 1b.18% I0.24Y, 5.48°% 4.86% 5.71% .71% 8.42% 6.30% 7.3596 Percentage of Total FY2013 Amended Budget/Alottment 3 20.348213 $264,489 $119,422 51,507,234 $5,323,691 $3,293,135 SZOR3,79S $1,114.974 $999,763 $1,161,765 $1712.548 51,282,654 51,494.740 FY2013 Planned Use or Fund Balance 3 2668.918 FY2013 Amended Budget S 23,017131 $327,699 $1,466,174 54910,421 $2913,093 $Z263,034 $1,261,076 $1,IOZ228 $1,673,622 $1,785,952 FY W13 Attuals $27Z398 Ave, moro jv Revere Over/(Under) $7,909 $8277 ($41,060) ($413,264) (SMA42) $179,236 5146,102 $JM465 $511,856 573,405 PENSES: 5-YEAR AVERAGE IX ENSE percentage offotal FY2013 Amended eudget/Alottment 6 23.017131 $1,319,598 6AI% $1,476,245 $1,278.780 6.227. $1,430,582 $1,540,387 7.49% $1,723,244 $1.261,183 6.13% $1p10.896 51.183,099 5.75% $1,323,532 $1,630,978 7.93% $1,824.589 $1.419,H97 6.909s 51.588.451 $1,822,094 8.96% 52,038,392 $2.440,418 I186% 52,730,116 52.253,541 10.95% $2,521,055 52,087,753 10.15% 52,335,586 $2,337,020 11.36% 52.614.443 FY 2013 Attuals $1,341.261 $1,259,689 $1,06,323 51,216,615 $1,277,817 $1,583,426 $1,479S19 $2,155,038 $2,289,235 $2,399935 g. MonMly Ex Mes(0ver)/Under ,al An Monthly FavorabilitY/(Unfavombility) $134,W $14Z893 $270,993 $179,170 $106,321 $65,651 $194,281 ($2114984) 545,715 ($334,327) $236,162 $415,398 $109932 $255,634 ($116,646) ($4,182) 5440,881 S952j37 $121,220 $194,525 $0 $11 G SEPTEMBER 4, 2013 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA 1TEM No. 8 D BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer, Becky Stepp, Project Advisor for Business Development Submitted: August 26, 2013 Subject: FY 2013 3rtl Quarter Contributions Report INTRODUCTION AND HISTORY Attached is the FY 2013 3rd Quarter report for contributions received from April 1, 2013 through June 30, 2013. This report includes donations for capital projects as well. ATTACHMENTS r FY 2013 3.6 Quarter Contributions Report STAFF RECOMMENDATION The staff recommends to receive and file. MOTION Move to approve the FY 2013 V Quarter Contributions Report under the Consent Agenda portion of the meeting. 10 OAKLAND COUNTY PARKS & RECREATION COMMISSION Contributions (Donations) - April 1, 2013 - June 30, 2013 Budget Center Project / Program Source Amount, SPG Rotary Park Pedestrian Bridge Plank Stuart Etengoff $50.00 Springfield Oaks Golf Course $50.00 SAC Activity Center Ceiling Fan Contribution IO.C. 4-H Horse Council $606.59 Springfield Oaks Activity Center / Park $606.59 REC (Adaptive Program Contribution Karl's Golfland $3,000.00 Recreation Programs & Services $3,000.00 INC Nature Center Donation I Misc (Outreach, Tuning Your Tot CD) $5.00 INC Nature Center Donation Misc(Outreach,TuningYourTotCD) $5.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $10.00 INC —�-Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $2.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $10.00 INC Nature Center Donation Misc (Outreach, Tuning Your Tot CD) $5.00 Independence Oaks Nature Center Total $57.00 RNC !Nature Center Donation General Contribution to Nature Center $5.00 RNC Nature Center Donation General Contribution to Nature Center $S.00 RNC Nature Center Donation General Contribution to Nature Center $20.00 RNC Nature Center Donation Misc (Outreach, Greeting Card) $S.00 RNC Nature Center Donation Misc (Outreach, Greeting Card) $10.00 Red Oaks Nature Center Total $50.00 CA - SAC/SPG SAC Event Campground-Phase2 O.C. 4-H Fair Association $2,616.00 CA - SAC/SPG 'SAC Event Campground-Phase2 C. 4-H Fair Association $2,274.81 Capital Assets Total $4,935.81 Grand Total $8,649.40 11 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeff Phelps, Parks and Recreation Fiscal Coordinator Submitted: August 26, 2013 Subject: FY 2013 Budget Amendment INTRODUCTION AND HISTORY FY2013 Budget Amendment AGENDA ITEM NO. S E FISCAL SERVICES A budget amendment totaling $23,051 is recommended to transfer monies from the Parks and Recreation Fund (#50800) to the Motor Pool Fund (#66100) for the replacement of one (1) department owned vehicle with one (1) leased vehicle. MOTION Move to approve the amendment of the OCPRC FY 2013 Budget as follows: Revenues FY2013 50800-5060201-160666-665882 Planned Use of Balance $23,051.00 $23,051.00 Expenses 50800-5060326-160010-788001 Transfer Out — Motor Pool $11,526,00 50800-5060330-160010-788001 Planned Use of Fund Balance $11,525.00 $23,051.00 iVA OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 To: Chairman Fisher and Commission Members From: Daniel Stencil, Executive Officer Submitted: August 29, 2013 Subject: Final Completion of Bernco Contract INTRODUCTION AND HISTORY AGENDA ITEM NO.9 A ADMINISTRATION Corporation Counsel Jody Hall and Attorney John Lynch will be present at the meeting of September 4, 2013, to provide the OCPR Commission with an update on the final completion of the Bernco Contract. 13 OAKLAND COUNTY COMMISSION SEPTEMBER 4, 2013 AGENDA ITEM No. 9 B BUSINESS STRATEGY fir' DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel H. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: August 29, 2013 Subject: Service Portfolio Project Update INTRODUCTION AND HISTORY As part of the cost recovery portion of the ongoing Service Portfolio project, staff has been working since June on defining current levels of cost recovery for Oakland County Parks and Recreation's services. As was presented at the July Commission meeting, OCPR has 23 categories of service. Staff has been working to assess our current levels of cost recovery for those categories. At a meeting on September 3, 2013, Karon Badalamenti from GreenPlay will be meeting with staff on the Cost Recovery Team to look at the current cost recovery levels and develop cost recovery/subsidy target allocation ranges/goals for each category. These targets will be based on both where we are now, and where we want to be based on where the category falls on the cost recovery pyramid (as was determined through the series of public workshops held in April). The team will also begin to discuss implementation strategies, including pricing and marketing. At the September 4, 2013, OCPR Commission meeting Ms. Badalamenti will provide the Commission with an update on the Cost Recovery work — including the targets/ranges developed — as well as an overview of the next steps in the overall Service Portfolio project. 14 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 AGENDA ITEM NO.9 C 1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 28, 2013 Subject: CONCEPTUAL APPROVAL - Addison Oaks Banquet Center - Interior Renovations PLANNING_ OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Five -Year Recreational Master Plan 2013.2017 (Refer to attached relevant pages) F a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 3. Park vision and facility concepts a) Scheduled for completion in FY2015 1. Refer to Master Planning schedule from Oakland County Parks & Recreation - Planning (attached) 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: Interior Fiscal (ienovations Year Budget Identified 2o13 $450,000 1. Budget Increase FY2014: a. Increased budget by $100,000 since reporting this project in the Executive Officers Report to include the addition of furniture and light fixtures changes. b) FY2014 Budget 1. Interior Renovations - $450,000 5. 2006 ADA Assessment Report a) Not applicable PROJECT OVERVIEW 1. Interior Renovation Purpose (Need): a) Design & Construction Purpose: 16 1. The Addison Oaks Conference Center is located on the historic Buhl Estate (Unregistered), It consists of the original Tudor -style family home and large addition with vaulted ceilings. a. The facility's interior finishes have been in place since late 1997, they are outdated and in fair to poor condition. b. In particular, the carpeting is in poor condition. C. Therefore since this is a larger interior finish that affects the entire facility appearance and aesthetics, staff has identified further items in need of replacement at the facility to be coordinated with the carpet selection; a list of items is attached. d. It is noted that although some items may not be in need of replacement based solely on their condition, they may be replaced as part of the overall facility's updated appearance and aesthetics. b) Design & Construction Considerations: 1. The opportunity for construction at the facility is very limited since the event spaces are typically reserved for weekends and booked months in advance, leaving few chances for uninterrupted access. 2. Currently, several one- and two- week blocks of time are available in December 2013 and January 2014 for construction. 3. Staff has been working very closely with the designers, construction managers and facility staff to ensure that materials can be selected, approved, procured and installed on time. c) Design Program Elements: 1. Please see attached renovation needs list 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — DiClemente Siegel Design (DSD) b) Construction Manager — George W. Auch (GWA) Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2014 b) Conceptual Review & Approval — September 2013 4. Funding considerations a) Not applicable 5. Project Timeline: a) Construction Bidding & Procurement September 2013 b) Construction Award October 2D13 c) Construction Start December 2013 1. Please see above item i.b.1. regarding limited construction opportunities d) Construction End January 2014 e) Interior Renovation Opening January 2014 6. Fiscal Considerations: a) Revenue: 1. Facility rental is expected to increase, resulting in increased revenue, as a result of [his project b) Expenditures: 1. Expenditures are expected to remain the same. They may decrease slightly during the first few years after project completion as fewer repairs should be required. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Interior Renovation Park Improvement s (15 years): $30,000 d) Life -cycle of Facility: e) Interior Renovations: 10 — 15 years f) Cost Recovery Goals — Interior Renovations 1. Service Category Goal To be determined Market Analysis: a) Prime Service Area 1. Not available b) Current/Potential Patrons 1. No information submitted at this time. c) Direct/Indirect Competition 1, a. No information submitted at this time. iv d) CurrentlPotential Programs & Services 1. No information submitted at this time. 1. Attachment A — Strategic Plan 2. Attachment B — Five -Year Recreational Master Plan (Relevant Pages) 3. Attachment C — Park Master Planning Schedule A. Attachment D — Renovation Needs 5. Attachment E — Park Map 6. Attachment F — Photos STAFF RECOMMENDATION in order to maintain or potentially increase conference center revenues, staff recommends proceeding with the necessary construction documents by DSO and bidding for construction by George W. Auch (GWA). Final presentation of all project related costs will be brought to the commission for construction approval at the October 2013 Commission meeting. MOTION Move to proceed with the necessary construction documents by DiClemente Siegel Design (DSD) and bidding for construction by GWA, contingent upon staff presenting all project related costs for Commission approval of construction. a Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County," 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands In other areas of the county In a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network In Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect Into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources + Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity r v, ( g f Y I, Y r r s I f Y Y f Y It f r f Y 'f Y f f 1.2.2 RECREATION FACILITIES 1 "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." J 't J 18 pros consulting Oakland County Parks and Recreation Commission 3.2.2A GOAL l "Upgrade existing recreation facilities and add additional recreation facilities and amenities I that energize the community to want to live, work, and play in Oakland County." [1,P1 T11r 'IF, • Develop an asset management plan for infrastructure maintenance and Improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each tore program to the highest level possible that will provide residents with a quality experience that will last a lifetime." 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 19 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objertive 2.2 - Planned Capital Improvement and Major Maintenance Projects OaJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS Y OBJECTIVE PERFORMANCE INDICATORS Implement capital Improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance erformance metrics ore underdevelopment forecasts and pursuant to the results of the facility planning process`. ACTIONS TRACKING METRICS ADDISON DAIS All projects are srheduled for completion by the end of FY2017 A, Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, Including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D, 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP F. Dog Park: Install necessary site Improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G, Campground Recreation Pavilion: Construct new 6OX80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trall (CIP 1221) I. Water Feature ICIP 1099) Please note the following: • References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). • References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2023-2022 (OCPRC, 2012). • References to CIP/MM refer to the Capitol Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. • References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. �CSMWAOJPI COUNTY PARKS 20 Chapter 9: Strategic Action Plan - Page 13 f Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor — tollandd oakQov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and Improvements In parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to FOG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 21 =4 . e , \CAM Park: Addison Oaks Date/Time: Thursday, May 30, 2013 Location: Addison Oaks Conference Center The following items were identified by staff to be considered as part of the Interior Renovation at the Addison Oaks banquet facility: • Top priorities o Carpet o Paint o Drapes • Additional needs o Wall coverings o Furnishings o Wood trim o Artwork • Low priority, as needed • All above items apply to the following locations, exceptions as noted o Main ballroom • Dance floor needs to be refinished, would be nice to reconfigure entirely o Entryway o Bar o Serving area o Restroom hallway o Stairs o Upstairs hallway • Paint and carpet only • Option to pull up carpet and refinish wood floors o Bride's changing room • Carpet is OK o Groom's room • Curtains and paint only o Appointment room • Wall coverings and drapes only o Hallway leading to office • Carpet only o Garden room • Minor ceiling repairs • Dance floor in good condition o First floor women's restrooms (2) • Wall coverings and paint only c First floor men's restrooms • Remove wall coverings and repaint • Additional interior items o Chandeliers — polish and replace shades • Exterior items o Low wall at entry approach tilts, needs rehab/rebuild o Front chimney is crumbling, needs rehab o Repair cracks in stucco on front fagade o Replace canopy \\oakfs03\KDrive\ParksRec\General\Design\Projects\ACC-2013.201 - Interior Design Renovation_ocumenta12013.05.30 Renovation needs.docx Page 1 22 Renovation Needs Park: Addison Oaks Date/Time: Thursday, May 30, 2013 Location: Addison Oaks Conference Center o Add vestibule or heat wash at front door o Apply finish to office door \\oakls031K_Drive\ParksRec\General\Design\Projects\ACC-2013.201 - Interior Design Renovation\60cuments\2013.05.30 Renovation needs.docx Page 2 23 a Q �AKLAND Addison Oaks County Park a. -ter t 37- 1480 W. Romeo Rd. 0 :c .:f Leonard, MI 48367 r ► o Oakland Cetmty Parks & Recreation 2800 Watkins Lake Road G Demei S�=,l '+r _ Walertord, MI 48328 0 �ecuim Offimr Mep on n+dan IOA N¢ Legend ' AO Buhl Lake Loop Trail Equestrian/Hike/Ski — HikeBike/Ski Hike/Bike/Ski/Equestrian Addison Oaks n-Conference Center Garden , —Mountain Bike I -Confer nce Center --- Service Drive 241umi,1 fousc a -Mann nance Building Shared - Equ/ Bike �%Ialnrenance Buil dmL' House cconr'ssmn eaitaim_ Shared -Hike/Bike (.Beachfrw Pay d ion 7-I_0.c�iew Par Ilion 8-Gazebo 9-RestrooMShnarr F'aaLq' 18-Pa.lion II-Pla.ground 12-Rcsroom/Shotecr Faciliq- c 167.5 925 1550_e11 24 Addison Oaks Conference Center - Existing finishes Hallway - outdated finishes flood dance floor has been lied in where damaged; is in thin to be sanded 25 I � m11I('!�q'wIreIK�VT�A1M(C,rn"�nIR(9R1UhlI::'@�r•nl'.Kc,'t9,lh maged wall iering ...+ n 26 Interior Renovations - Conceptual Budget FY 2014 Budget ision Oaks Interior Structural Tota I Addison Oaks Main Garden Furniture Allowance Lighting Allowance Artwork Allowance Structural Design Total Difference $450,000.00 $25,000.00 $475,000.00 $406,929.00 $42,140.00 $170,000.00 $36,000.00 $7,500.00 $14,741.00 $28,900.00 $706,210.00 Comprehensive analysis of interior renovations Received 8-30-2013 Glen Oaks Interior $450,000.00 len Oaks Main $328,668.00 Restrooms $77,998.00 Furniture Allowance $170,000.00 Lighting Allowance $36,000.00 Artwork Allowance $7,500.00 Design $28,900.00 Total $649,066.00 Difference ($199,066.00) OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 AGENDA ITEM NO. 0 C 2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 28, 2013 Subject: CONCEPTUAL APPROVAL - Glen Oaks Banquet Center - Interior Renovations PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page4) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2,2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 3. Park vision and Facility Concepts a) Scheduled for completion in FY2015 1. Refer to Park Master Planning Schedule from Oakland County Parks & Recreation - Planning (attached) 4. Capita Wain tenance Management Plan (FY2013 & 2014) a) Budget History: Interior Fiscal Renovations Year Budget Identified 2013 $450,000 1. Budget increase FY2013 a. increased budget by $100,000 since reporting this project in the Executive Officers Report to include the addition of furniture and light fixtures changes b) FY2014 Budget 1. Interior Renovations - $450,000 5. 2006 ADA Assessment Report a) Not applicable PROJECT OVERVIEW 1. Interior Renovation Purpose (Need): a) Design & Construction Purpose: 27 1. The Clubhouse at Glen Oaks is a 1920s English -style stone farmhouse that is designated as a Michigan historical building. The banquet center consists of the original building with two large addition projects that were completed in the 1980s and in late 1990s. 2. The facility's interior finishes have been in place since late 1997, they are outdated and in fair to poor condition. 3. In particular, the carpeting is in poor condition. 4. Therefore since this is a larger interior finish that affects the entire facility appearance and aesthetics, staff has identified further items in need of replacement at the facility to be coordinated with the carpet selection; a list of items is attached for your review and comment. b) Design & Construction Considerations: 1. The opportunity for construction at the facility is very limited since the event spaces are typically reserved for weekends and booked months in advance, leaving few chances for uninterrupted access. 2. Currently, a single four -week block of time spanning December 2013 and January 2014 exists for construction. Staff has been working very closely with the designers, construction managers and facility staff to ensure that materials can be selected, approved, procured and installed on time. c) Design Program Elements: 1. Please see attached renovation needs list 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — DiClemente Siegel Design (DSD) b) Construction Manager — Frank Rewold & Son (FRS) 3. Previous Discussions/Agenda Dates a) Included in Budget Review Process as an Active or Pending Project since (FYJ b) Conceptual Review & Approval — September 2013 c) Executive Officer's Report —August 2013 4. Funding Considerations a) Not applicable 5. Project Timeline: a) Construction Bidding & Procurement September 2013 b) Construction Award October 2013 c) Construction Start December 2013 1. Please see above item 1.b) 1. of Project Overview regarding limited construction opportunities d) Construction End January 2014 e) GLG Interior Renovations Opening January 2014 6. Fiscal Considerations: a) Revenue: 1. Facility rental is expected to increase, resulting in increased revenue, as a result of this project b) Expenditures: 1. Expenditures are expected to remain the same. They may decrease slightly during the first few years after project completion as fewer repairs should be required. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Interior Renovations - Park Improvement Depreciation (15 years): $30,000 d) Life -cycle of Facility: 1. Interior Renovations: 10 — 15 years e) Cost Recovery Goals — Interior Renovations 1. Current cost recovery at the facility is 83%. Cost recovery will be 74% after renovations if no changes are made in bookings 2. Service Category Goal To be determined 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Not available b) Current/Potential Patrons 1. No information submitted at this time c) DirecUlndirect Competition W. 1. No information submitted at this time d) Current/Potential Programs & Services 1. No information submitted at this time ATTACHMENTS 1. Attachment A — Strategic Plan (Relevant Pages) 2. Attachment B — Five -Year Recreational Master Plan (Relevant Pages) 3. Attachment C — Park Master Planning Schedule 4. Attachment D — Renovation Needs 5. Attachment E — Park Map 6. Attachment F — Photos STAFF RECOMMENDATION Staff recommends proceeding with the necessary construction documents by DiClemente Siegel Design and bidding for construction by Frank Rewold & Son. Final presentation of total costs will be brought to the Commission for construction approval at the October 2013 Commission meeting. MOTION Move to proceed with the necessary construction documents by DiClemente Siegel Design and bidding for construction by Frank Rewold & Son, contingent upon staff presenting total project costs for Commission approval of construction, Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, Improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County," 1.2.1.1 GOAL "Acquire, maintain and Improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, Including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and Implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities In cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity v Y Y Y Y v / Y "1 t Y Y Y( Y Y Y Y Y Y Y- Y Y ( Y" r Y Y Y 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 30 pros consulting QAKLANDOakland County Parks and Recreation Commission COUNTY PARKS 1.2.2.1 GOAL ' "Upgrade existing recreation facilities and add additional recreation facilities and amenities I that energize the community to want to live, work, and play in Oakland County." • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5%of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These Include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime," .1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 31 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 - Planned Capital Improvement and Major Maintenance Projects Y V OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS i OBJECTIVE Implement capital Improvement and major maintenance projects that have been Identified in the park master planning processor in capital project/major maintenance forecasts and pursuant to the results of the facility planning process`. INDICATORS metrics are under development METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse; including necessary site Improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP F. QagPa :Install necessary site Improvements, Including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 6OX80 recreation pavilion with storage to replace existing tent (CIP 604)(CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) Please note the following: • References to REO MP refer to the Red Oaks Pork Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). • References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). • References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012), Project numbers (when available) have been Included in the CIP/MM reference, • References to CIP/MM FY2013 referto those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. ��,M� WON COUNTY PARKS] 32 Chapter 9: Strategic Action Plan — Page 13 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor—follandd@oakaov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: r r Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 33 Renovation Needs Park: Glen Oaks Date/Time: Wednesday, March 27, 2013 Location: Glen Oaks Banquet The following items were identified by staff to be considered as part of the Interior Renovation at the Glen Oaks banquet facility: • Women's and Men's restrooms: o Wallpaper —especially in toilet stalls • Replace with the or equivalent — not wallpaper • Poor condition and outdated o Tile floor • Replace • Good condition but outdated o Water closets (women's only) • Replace, preferably with manual devices • Automatic function breaks often o Soap dispensers and faucets • Replace, preferably with manual devices • Automatic function breaks often o Countertop • Re -caulk • Good condition o Drapes, carpeting and furniture • Replace ` • Outdated and in poor condition o Partition mounted accessories • Replace • Poor condition — not mounted securely to partitions Main entryway o Wallpaper — top priority • Replace • Outdated o Trim and molding • Replace/Repair • Poor condition o Entry doors and hardware • Replace • Poor condition — very worn Banquet rooms o Sub -floor • Repair • Loose boards, missing portions where vents have been removed, squeaky portions o Carpeting — top priority • Replace with padded equivalent, not carpet tiles • Poor condition and outdated o Dance floor • Sand and refinish • Fill in vents • Secure trim %akfs03\K_Drive\ParksRec\General\Design\Projects\GLC-2013.202 -Interior Design Renovationk0ocumentsl2013.03.27 Renovation needs (MJD).docx Page 1 34 Renovation Needs Park: Glen Oaks Date/Time: Wednesday, March 27, 2013 Location: Glen Oaks Banquet Trim at doors, columns and fin tubes • Repair • Fair to good condition Exterior doors • Replace hardware to be egress compliant Window treatments — top priority • Blinds • Replace Poor condition — staining, function poorly Drapes • Replace • Fair condition and outdated • West windows • Setting sun is very hot and blinding to patrons • Window treatments needed —blinds, window film o Wallpaper • Replace • Very poor condition and outdated o Bar • Repair dropped ceiling o Prep area • Single 2x2 fluorescent fixture is too bright during events when the dining area lights are low, the switch for this fixture also operates the lights in the adjacent dishwashing area • Replace fixture for lower light output • Can also separately switch from dishwashing area • Can also install rheostat and separately switch o Ceiling • Repair • Fair condition, multiple cracks, areas where tape is splitting apart and poor patching and feathering is visible \\oakfsW\K Drive\ParksRec\Genera)\Design\Projects\GLC�2013.202-Interior Design RenOvation6ocumentsl2013.03.27 Renovation needs (MJD),docx Page 2 35 36 Glen Oaks Banquet Center Existing Conditions Wall damage Carpet stains I 3 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA REVISED 09/03/13 SEPTEMBER 4, 2013 AGENDA ITEM NO.9 D 1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: September 3, 2013 Subject: CONSTRUCTION APPROVAL — Glen Oaks Conference Center — HVAC Replacement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.V: HVAC Replacement (Recreation Plan 2013-2017, Chapter 9: Page 14) 3. Park vision and facility concepts a) Scheduled for completion in FY2015 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: nitntd0000 ut Budget Increase FY2014: a. Project initial budget scope only included the replacement of the equipment based upon previous replacement projects. b.Upon engineering validation of the scope, the following items needed to be addressed: i. Structural modification to roof support systems 1. Existing structure does not have capacity to support the new heavier equipment. 2. Removal and replacement of drywall ceilings, including finishes. 3. Increase in size of structural members. 39 c) Construction Start December2013 1. Please see item 1. b) 2. under Project Overview regarding limited construction opportunities d) Construction End January 2014 e) Banquet Center Opening January 2014 6. Fiscal Considerations: a) Revenue: 1. No change in revenue is expected as a result of this project b) Expenditures: 1. No change in expenditures is expected as a result of this project c) Anticipated Annual Depreciation (beginning in FY2015): 1. Glen Oaks RTU (40 years): $7,273 d) Life -cycle of Facility: 1. Glen Oaks RTU 25 — 30 years e) Cost Recovery Goals — HVAC Replacement 1. Service Category Goal To be Determined . Market Analysis: a) Prime Service Area (Zip Code Data) 1. Not Available b) CurrentlPotential Patrons 1. No information submitted at this time c) Directtlndirect Competition 1. No information submitted at this time d) Current/Potential Programs & Services 1. No information submitted at this time PROCUREMENT INFORMATION 1. Project Costs: a) Construction Management: $264,464 b) Design: $ 26,475 c) Total: $290,939 2. If the Interior Renovation Project is approved as scheduled on October 2. 2013, OCPRC would realize a $21,420.00 savings in this project. a) FRS General Conditions would be split between both projects. ATTACHMENTS 1. Attachment A — Strategic Plan (Relevant Pages) 2. Attachment B — Five -Year Recreation Master Plan (Relevant Pages) 3. Attachment C — Park Master Plan 4. Attachment D — Aerial Map 5. Attachment E — Plan STAFF RECOMMENDATION Staff recommends to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464, which includes a 10% contingency, for the construction of the RTU project. Total project costs including design fees are estimated at $290,939. MOTION Move to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464, which includes a 10% contingency, for the construction of the Gen Oaks Conference Center HVAC replacement project. Total project costs including design fees are estimated at $290,939. 41 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 AGENDA ITEM NO. 9 D 1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 28, 2013 Subject: CONSTRUCTION APPROVAL - Glen Oaks Conference Center - HVAC Replacement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.V: HVAC Replacement (Recreation Plan 2013-2017, Chapter 9: Page 14) 3. Park vision and facility concepts a) Scheduled for completion in FY2015 1. Refer to Master Planning schedule from Oakland County Parks & Recreation - Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: nilntd0000 M$300,000 Budget Increase FY2014: a. Project initial budget scope only included the replacement of the equipment based upon previous replacement projects. b. Upon engineering validation of the scope, the following items needed to be addressed: i. Structural modification to roof support systems 1. Existing structure does not have capacity to support the new heavier equipment. 2. Removal and replacement of drywall ceilings, including finishes. 3. Increase in size of structural members. ii. Existing HVAC system consists of three separated units, inefficiently distributed throughout the facility. b) FY2014 Budget w Glen Oaks — HVAC Replacement - $300,000 5. 2006 ADA Assessment Report a) Not applicable 6. Previous discussionslagenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) Executive Officer's Report — Not applicable c) Conceptual Review & Approval — Not applicable Funding considerations a) Not applicable PROJECT OVERVIEW 1. Rooftop Unit Replacement Purpose (Need): a) Design & Construction Purpose: 1. The Clubhouse at Glen Oaks is a 1920s English -style stone farmhouse that is designated as a Michigan historical building. The banquet center consists of the original building with two large addition projects that were completed in the 1980s and in late 1990s 2. At the time of the latest addition, the existing heating, ventilation and air conditioning (HVAC) system was minimally addressed; therefore portions of the building are currently operating with its original HVAC equipment, which is failing and in need of replacement b) Design & Construction Considerations 1. Equipment operational efficiencies 2. The opportunity for construction at the facility is very limited since the event spaces are typically reserved for weekends and booked months in advance, leaving few chances for uninterrupted access 3. Currently, a single four -week block of time spanning December 2013 and January 2014 exists for construction 4. Staff has been working very closely with the designers, construction managers and facility staff to ensure that materials can be selected, approved, procured and installed on time c) Design Program Elements 1. Remove existing rooftop unit (RTU) condenser and associated piping 2. Remove existing attic air handler unit and associated ductwork 3. Remove existing basement furnace and ductwork to first floor a, Remove floor grills, replace flooring 4. Reinforce portion of first floor roof for installation of RTU above a. Remove and replace ceiling, light fixtures and speakers as needed b. Repaint ceiling 5. Install RTU and associated ductwork 6. Install new furnace 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — DiClemente Siege( Design (DSD) b) Construction Manager— Frank Rewold & Son (FRS) 3. Previous discussionslagenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) Executive Officers Report — Not applicable c) Conceptual Review & Approval — Not applicable 4. Funding considerations a) Not Applicable 5, Project Timeline: a) Construction Bidding & Procurement August 2013 b) Construction Award September 2013 c) Construction Start December 2013 m I . Please see item 1. b) 2. under Project Overview regarding limited construction opportunities d) Construction End January 2014 e) Banquet Center Opening January 2014 6. Fiscal Considerations: a) Revenue: 1. No change in revenue is expected as a result of this project b) Expenditures: 1. No change in expenditures is expected as a result of this project c) Anticipated Annual Depreciation (beginning in FY2015): 1. Glen Oaks RTU (40 years): $7,273 d) Life -cycle of Facility: 1. Glen Oaks RTU 25 — 30 years e) Cost Recovery Goals — I1VAC Replacement 1. Service Category Goal To be Determined Market Analysis: a) Prime Service Area (Zip Code Data) 1. Not Available b) Current/Potential Patrons 1. No information submitted at this time c) DirecUlndirect Competition 1. No information submitted at this time d) Curt ent/Potentlal Programs & Services 1. No information submitted at this time ATTACHMENTS 1. Attachment A — Strategic Plan (Relevant Pages) 2. Attachment B — Five -Year Recreation Master Plan (Relevant Pages) 3. Attachment C — Park Master Plan 4. Attachment D — Aerial Map 5. Attachment E — Plan STAFF RECOMMENDATION Staff recommends to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464, which includes a 10% contingency, for the construction of the RTU project. Total project costs including design fees are estimated at $290,939. MOTION Move to award construction to Frank Rewold & Sons, Inc. in the amount not to exceed $264,464, which includes a 10% contingency, for the construction of the Gen Oaks Conference Center HVAC replacement project. Total project costs including design fees are estimated at $290,939. 41 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County," 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." i1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county In a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1 Y i Y Y Y/ Y Y Y Y Y Y, I I f Y If Y Y I Y Y Y 1 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 42 pros consulting Oakland County Parks and Recreation Commission 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." 1 • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ` 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." '. 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 43 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Object lve 2.2 -Planned Capital Improvement and Major Main l enanre Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital Improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning process'. ). J. / 1, 1. r, 1.. A. _k ), X X ). )... 1, 1., ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A, Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIPj C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY20131 D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F, Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) 1. Water Feature (LIP 1099) Please note the following: • References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). • References to RED MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (OCPRC, 2012). • References to CIP/MMrefer to the Capitol Improvements and Major Maintenance l5-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. • References to CIP/MM FY2013 refer to those projects that have been Identified Internally as priorities for planning or implementation In FY2013. Please see the References section for full citations for these documents. COUNTY PARA 44 Chapter 9: Strategic Action Plan — Page 13 Five -Year Parks and Recreation Master Plan 2013-2017 ACTIONS TRACKING METR)CS J-. Fishing Docks (CIP 1575) K. Playground— Section A and B(CIP) L. Structural Dam and Bridge Inspection (MM FY2013) M. Concession Building Renovation (MM FY20131 CATALPA OAKS All projects are scheduled for completion by the K. Pnase 11— Asphalt parking lot lUP) GLEN OAKS All projects are scheduled for completion by the end S. Bridge Replacement: Replace existing concrete bridge structure over the Pebble Creek Drain (CIP) (CIP and MM FY2013) T. Parkin Lot of Improvements: Implement parking lot Improvements along with storm water management and other improvements (CIP) U. New Putting Green: Install new putting green for the Front Nine to alleviate cart traffic, congestion around rF.: �!chkc ec IC^1 HVAC Replacement (MM FY2013) —� 1 iV. W. P tlr:Br X. Window Replacement (MM FY2013j Y. Drainage Improvements Design (MM FY2013) Z. Irrigation System Design (MM FY2013) AA. Irrigation Pond Dredging (MM FY2013) GROVELAND OAKS All projects are scheduled for completion by the end of FY2017 BB, Play Lot and Concession: Replace existing play structure due to failing wood structure and non -conforming components (CIP/MM) (CIP/MM FY2013) CC. _ Yurts: Install two yurts on Devil's Island (CIP/MM) (CIP/MM FY2013) DD. Campground Store: Conduct study to readapt boat house or concession building to a camp store (CIP) EE. Dog Park (CIP 829) FF. Campground Section A Restroom and Shower renovation(CIP) GG. Rental Equipment Station and Storage: Construct new facility to replace existing ticket booth and bike rental storage area (CIP) (CIP FY2013) HH. Court Game Improvements (CIP) IL Fishing Docks (CIP 1S76) L. Campground Group Area C and Day Use Restrooms (CIP)(CIP FY20131 KK. Structural Bric HIGHLAND OAKS All projects are scheduled for completion by the end Page 14 45 AK AND t I t Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor—follandd(aoakeov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements In parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12), Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). PARK ANTICIPATED COMPLETION Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 M, m zv E i _ - -1 I I T� C� I � I i I I Iiil111111(') I(1(1111 - I I vnull(nl c(!ilinll I VE%.WOUP- _ DECK (TYP.) RTU DESIGN Wr. 2,700iES ICI WALL (V.I.F.) !I - I I(III In c ink!, li;uulu(II (-uulw PROOF FRAUNG PLAN AN snin lle•=Vq. I 1c, OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA REVISED 09/03/13 SEPTEMBER 4, 2013 AGENDA ITEM NO. 9 D 2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: September 3, 2013 Subject: CONSTRUCTION APPROVAL — Groveland Oaks — Section C Restroom/Shower Renovation PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 1.2.2.2 Strategies 1. Establish an ADA Compliance plan for parks and golf courses (Page 4, Bullet #11) — d) Chapter 4.1 Facility Needs Assessment 1. Medium Priority (13) Overnight camping areas. (Page 19, Figure 1) 2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.JJ: Campground Group Area C and Day Use Restrooms (Chapter 9; Page 14). 3. Park vision and facility concepts a) Scheduled for completion in FY2014 Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: Restroom/ Campground Fiscal Shower Utility Budget Year Budget Identified Identified FY2013 FY2007 (removed) 2008 $200,000 $0 2009 $200,000 $0 2010 $400,000 $0 2011 $400,o0o $o 2012 $400,000 $0 2013 $400,0 to 50 EE I . Include two family restrooms for families with young children. 2. Update utilities to accommodate today's energy and code requirements. 3. Include energy efficient fixtures and equipment 4. Provide emergency shelter area. c) Design Program Elements 1. Match/complement existing masonry structure/roof. 2. 388 SF Men's restroom/shower room a. 2 Water Closets (Toilets) b. 2 Urinals C. 3 Wash Sinks d. 3 Showers 3. 388 SF Women's restroom/shower room a. 4 Water Closets (Toilets) b. 3 Wash Sinks C. 3 Showers 4. (2) 116 SF Family restroom/shower rooms 5. 243 SF Maintenance storage area & Pipe alley 6. 515 SF Vestibule area 7. Site Improvements: a. Site Grading b. Sidewalks C. Restoration 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — Design Resources for Architecture, Ortonville, Michigan b) Construction Manager — Frank Rewold & Sons, Inc. Rochester Hills, Michigan 3. Previous Discussions/Agenda Dates a) Included in Budget Review Process as an Active or Pending Project since 2008 b) Executive Officer's Report —July 10, 2013 (Informational) c) Conceptual Review & Approval —August 7, 2013 4. Funding Considerations a) Homeland Security Grant for Tornado Shelters; however did not apply. 5. Project Timeline: a) Construction Bidding & Procurement August 201ber 4, 2013 b) Construction Award p c) Construction Start October 1, 2013 1. Construction is coordinated with the off-season of the campground to avoid loss of revenue. d) Construction End May 15, 2013 e) Campground Section Opening Memorial Day 2014 6. Fiscal Considerations: a) Revenue: 1. No revenue increase is expected at this time, since this is an existing facility and utilities are serving the same number of available campsites. 2. It should be noted however, updates in restrooms should increase the popularity of the campsites, resulting in a future consideration for an increase in fees. b) Expenditures: 1. Operational expenditures are expected to remain the same with the use of efficient/sustainable operating equipment and materials that are offset by the expansion of the facility square footage. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Restroom/Shower Facility (40 Years) $15,950.00 2. Life -cycle of Facility: 35-40 Years a. Restroom/Shower Facility d) Cost Recovery Goals— Campgrounds i 51 Frank Rewold and Son, Inc. CtrsLu:lY.e MUn>yi • G&gml CmUrcta 3,'496+45scM SL• emilst", 1AI Q8 07 (245) 6512242 • R" (249) W"174 wNrUmrWblroiS.wnt Job Job - Name: - - - — .._ - - Not Included In original budgets Not included In original budgets _ _ - No(included In original budgets _ ._ _ Most of our earlier Budgets were within 50 The Carpentry budge( was $75.000 and Ih actual cost was $115,000 a $40,000 swing Our Budget did not Included the details of the actualrequired work _ _ _ _ _.... _ .-. - - - _ - - -- .. .. - - _ _ - - --- - - - Our Overage was caused by addilional wo not included in base budgets and exlensiv Carpentry and wood products not fully anticipated GROVELAND BATHROOM_ No: 9609 ACTUAL. SUB TRADE BIDS 8/30 --SEPT 2 COST 84 500 _ Sub_ Description _ General Conditions Demo — - Eadhwork Gravel & Signs Slle Utilities Grade &Seed - I interior Signs Fencing ., - __ _ - - Adams-- 12850 FRS- FRS -- - 18,G50 Included _ FRS 20,060 _ __ _ 2.000 FRS 750 -. 4,500 _ ._- FRS _ FRS _. Side Walk Bumper Relocation_ _ Borings Feelings _ _ Concrete Flahvork Masonry Car enl �R Included Included 2,225 Mc Carlhy Sherman _. 6.280 18,935 43,800 __ -- Landry _ _ 11 e,000 -- - -- - Landry — - Insulation Solatube Kallwall Skylights Included _ Esko Kallwall _ _ - 5,205 _ 22.800 Shingle Roofing & Metal Trim CaulkinglSealanls .-_ Esko FRS _ 2 �00 Hw Metal Drs & Hdwo -__ Glass & GlaNng --" -- Quarry Tile _ painting Walls & Ceilings -- - Accessories Partitions La Force 7,21_§ 20,606 - - B&B Sluad Auburn 24,162 - --- 7,156 4,472 -_ .... IMP_ __-. IBP Mills 7,031 _. 89,300 15,471 _ Plumbing _ Shower Compartments Coin Onntols HVAC & Lovers - _-- Efeefrical Fixtures _ Hand Dryers - --" Contingency - Construction Sub -Total Profit Flat Fee- Profit - Percentage TOTAL _ _ _.IIBP IBP 5- 23,420 Rolls Shoreview _ _ Shoreview _- 40,000 - -00 _., 4,000 - 25,000 32% owner _ ,. .,_622,702 _ -- _ 19,926 - _642,628 ---- -- FADATABASOJOB$\95091B1,16\95e9 GIO,W.nd Oaks ReSIRooms Pagel 9/3/2013 1:34 PM AKL ' 6100 NTYPARKS„` in usonfaczbpokcomlgcpa k , COUNTYOAKLAND PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 AGENDA ITEM NO, 9 D 2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: August 28, 2013 Subject: CONSTRUCTION APPROVAL — Groveland Oaks —Section C Restroom/Shower Renovation PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 1.2.2.2 Strategies 1. Establish an ADA Compliance plan for parks and golf courses (Page 4, Bullet #11) d) Chapter 4.1 Facility Needs Assessment 1. Medium Priority (13) Overnight camping areas. (Page 19, Figure 1) 2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facilily planning process. (Recreation Plan 2013.2017, Chapter 9: Page 13) b) Action 2.2.JJ: Campground Group Area C and Day Use Restrooms (Chapter 9; Page 14). 3, Park Vision and Facility Concepts a) Scheduled for completion in FY2014 Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: Restroom/ Campground Fiscal Shower utility Budget Year Budget IdenCified identified FY2013 FY2007 (removed) 2008 $200,000 $o 2009 $200,000 $0 2010 $400,000 $0 2011 $400,000 $0 zolz 5400,00o So 2013 1 $400,000 $0 49 1. Restroom/Shower Renovation Budget Increase FY2010: a. Program design validation during the design/engineering process for the restroom/shower facility in 2009 increased building square footage to include: i, (2) Family Restrooms, with maintenance alley ii. Vestibule Area iii. Budget was therefore increased for FY 2010 iv. Site Improvements were not included. 2. Restroom/Shower Renovation Budget Increase FY2014: a. Design review of the restroom/shower facility in 2013 with construction management services of Frank Rewold & Sons, Inc, estimated a conceptual budget for the building at $577,000 based on current construction costs. I. This includes site improvements of grading, sidewalks and restoration. b. An additional $61,000 was included within the FY2014 Budget to include Design/Engineering and other project related costs, resulting in the FY2014 Budget of $638,000. G. Budget reflects total project costs. b) FY2014 Budget 1. Restroom/Shower Facility - Section C - $638,000 2. The following has been REMOVED from Commission Approval at this time; a. Campground - Utility Improvements, Design - $42,500 (Sections A, B, C & D) b. Campground - Utility Improvement, Construction - $100,000 (Section C) i, Upon further review of the campground utility layout, this portion of the scope has been removed from the project. ii. All campground utilities for Sections A, B, C & D will be addressed at the same time in at a future Commission meeting for concept review and construction approval. iii--T.,,."��dget-fer-ihtS�sojecFrepresents-an-inftial meRetary-arAeuntbased-oR-a-prev+etrsan-house uti ddiseR Saks-and-did-Ret-IRslade war,.. r�;,,,,�r� „� Iv---C 0R6IFW6Ii9R -the G8n}pgFOtiF�f---iltikty ta�pr9V@Ri@nt, S@ctlon� 5. 2006 ADA Assessment Report a) Multiple accessibility issues with the Campground Section C restroom were identified in the 2006 ADA Assessment Report, including: 1. Threshold at entry door too high 2. Signage needs to be relocated 3. There are no accessible stalls 4. Shower stall not accessible 5. Mirrors not at right height 6. Accessible parking needs to be improved 7. No accessible route from parking and from campsites within Section C 6. Previous Discussions/Agenda Dates a) Included in Budget Review Process as an Active or Pending Project since 2008 b) Executive Officer's Report - July 10, 2013 (informational) c) Conceptual Review & Approval - August 7, 2013 7. Funding Considerations Homeland Security Grant for Tornado Shelters however; did not apply PROJECT OVERVIEW 1. Restroom/Shower Renovation Purpose (Need): a) Update and address the following Items of an existing 1978 constructed facility: 1. Non -compliant with ADA and code requirements (Refer to list below). 2. Poor restroom/shower ventilation. 3. Replacement of worn and outdated fixtures, equipment and surfaces. b) Renovation considerations: 50 I . Include two family restrooms for families with young children. 2. Update utilities to accommodate today's energy and code requirements. 3. Include energy efficient fixtures and equipment 4. Provide emergency shelter area. c) Design Program Elements 1. Match/complement existing masonry structure/roof. 2. 388 SF Men's restroom/shower room a. 2 Water Closets (Toilets) b. 2 Urinals C. 3 Wash Sinks d. 3 Showers 3. 388 SF Women's restroom/shower room a. 4 Water Closets (Toilets) b. 3 Wash Sinks C. 3 Showers 4. (2) 116 SF Family restroom/shower rooms 5. 243 SF Maintenance storage area & Pipe alley 6. 515 SF Vestibule area 7. Site Improvements: a. Site Grading b. Sidewalks C. Restoration 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — Design Resources for Architecture, Ortonville, Michigan b) Construction Manager — Frank Rewold & Sons, Inc. Rochester Hills, Michigan 3. Previous DiscussionslAgenda Dates a) Included in Budget Review Process as an Active or Pending Project since 2008 b) Executive Officer's Report — July 10, 2013 (Informational) c) Conceptual Review & Approval — August 7, 2013 4. Funding Considerations a) Homeland Security Grant for Tornado Shelters; however did not apply. 5. Project Timeline: a) Construction Bidding & Procurement August 2013 b) Construction Award September 4, 2013 c) Construction Start October 1, 2013 1. Construction is coordinated with the off-season of the campground to avoid loss of revenue. d) Construction End May 15, 2013 e) Campground Section Opening Memorial Day 2014 6. Fiscal Considerations: a) Revenue: 1. No revenue increase is expected at this time, since this is an existing facility and utilities are serving the same number of available campsites. 2. It should be noted however, updates in restrooms should increase the popularity of the campsites, resulting in a future consideration for an increase in fees. b) Expenditures: 1. Operational expenditures are expected to remain the same with the use of efficient/sustainable operating equipment and materials that are offset by the expansion of the facility square footage. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Restroom/Shower Facility (40 Years) $15,950.00 2. Life -cycle of Facility: a. Restroom/Shower Facility 35 — 40 Years d) Cost Recovery Goals — Campgrounds 51 Service Category Goal To be Determined Market Analysis: Campgrounds a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. Existing Facility — Not applicable for this project c) Direct/Indirect Competition i. Existing Facility — Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility with existing programs & services ATTACHMENTS 1. Attachment A — Park Map 2. Attachment B — Existing Plan 3. Attachment C — Proposed Site Plan 4. Attachment D — Proposed Floor Plan 5. Attachment E — Existing Photos 6. Attachment F — Strategic Plan (Relevant Pages) 7. Attachment G — Five -Year Recreation Master Plan (Relevant Pages) S. Attachment H — Zip Code Map STAFF RECOMMENDATION Staff will provide a recommendation at the September 4, 2013, Commission meeting. 52 a a ENT vp IA ZG _ �- .fit 'caCa`. f AKLAND [4(IIIjk'iVfiwIIM Groveland Oaks County Park 14555 Dixie Hwy Holly, MI 48442 Oakland County Parks & ReCreatlOn 2BOO Watkins Lake Road G oa,lstenQi Waterton. MI 4832E EeeMve Omcer nmp eT.mrtoe faa+ma .-,� Grmelaad Oak,, 1-Mamlenance Buildng 2-Tor C Remn,om 3-Plac I m SWIM C 4-Boat Launch S-R"a Launch D,eL 6-C oniact Slanon 7-Mmm,narce l4mldmg B-Panilwn 7-Concession Building lO-Gmup Camping I Sheller I1-Grnup Camping 1.3 Shelter 12-(ironp Camping 4,4 Sheller 13-Group Camping e.7 Shelter 14-Gronp Camping 0Shelter IS -Group Campmy IOJI Shelter 16-C:mnp Campmp 12.14 Shelter l7-Nhnr GoUC'nursc IF -Pine Gem c Pim ground 19-Pnn Gmve Rettronm Lanndrn 21LPIa� wound n 245 490 9a0 Feel 53 .d s 4- Q. el wI Srmsfarmcr �� L".7pq � _ _ __ _ d" tr•e NEW SIDEWALK NEW LANDSG PED ISLAND tree 41, b" tree z 'i 3 2' tra PARKING AREA 1 � NEW SIDEWALK �- �y15n•, rRE✓� J{I � • tree ',' rx - - 'c, � � .���./ BARRIER FREE PARKING SPACE AND LOADING AREA K—AREA OF NEW CURB t 51DEWALK I�I `--PARKING AREA EXISTING ♦BEES TO cc REMIN / e 4e RELOCATED KIOSK p'CL�Sc7 C'`_2 Dta- - W99ILL LOOP - I I I I I I -------------------------------------- I ------------------------------------- II'dliwk11Id Ilo, I XI'.IIIIII ;�.I,I.IIIIII '!IIIUIIIIP A1OWI'I I .Icllily �w -w 1 � y T 2.1 58 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a: variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 11.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county In a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and Implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." pros ,.. 69 consul tigg Oakland County Parks and Recreation Commission s 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and Improvements based on updating a minimum of 4-5°% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies ',C-"CbWel6-p-btr ll Ian for ea h ark that provides a combinations f trail types • Establish anADA compliance plan for parks and golf courses `.p�_kn}tgnge all f ciljtysenkals an r ser at ons to create higher eels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services In the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ........... ........ 11.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime" 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 60 Parks and Recreation Strategic Plan lDa-kTandro—ti-nTy-De—p—a-rt—ment o Parks an Recreation Facility I Amenity Needs Assessment High Medium Low Walking & hiking trails Nature trails Swimming & sunbathing beaches Biking trails Picnicking areas & shelters Children's playgrounds 18 & 9 hole golf courses Waterparks & waterslides Fishing areas Outdoor Ice-skating areas 10 arks 11 o tin &salingar as -11 ,- Overnight camping areas 13 Nalur ter ret ve .e er 14' _. mp it ea ers 15 Gross country skiing 16 Toboggan runs 17 Mountain biking trails Tennis courts Skate park Conference centers Platform tennis courts Equestrian center Equestrian trails Bicycle molocross track Figure 1 -Facility/ Amenity Priority Needs Assessment 19 M. pros consulting Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 - Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been Identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning process`. ACTIONS TRACKING METRICS ADDISON OAKS All projects ore scheduled for completion bythe end ofFY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic. on driveway; Include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yu its E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP R Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 6OX80 recreation pavilion with storage to replace existing tent (CIP 604)(CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: • References to RED MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). • References to RED MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (OCPRC, 2012). • References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012), Project numbers (when available) have been included in the CIP/MM reference. • References to CIP/MM FY2013 refer to those projects that have been identified Internally as priorities for planning or implementation In FY2013. Please see the References section for full citations for these documents. "� UM COUNTY PARKS 62 Chapter 9: Strategic Action Plan -Page 13 Five -Year Parks and Recreation Master Plan 2013-2017 ACTIONS TRACKING METRICS J. Fishing Docks (CIP 1575) K. Playground —Section A and B (CIP) L. Structural Dam and Bridge Inspection IMM FY20131 CATALPA OAKS All projects are scheduled for completion by the end of FY2017 Q. Phase III — Park Boundary Fence (CIP) R. Phase ll—Asphalt parking lot (CIP) GLEN OAKS All projects are scheduled for completion by the end _11V1. v S. Bridge Replacement: Replace existing concrete bridge structure over the Pebble Creek Drain (CIP) (CIP and MM FY2013) T. Parking Lot Improvements: Implement parking lot Improvements along with storm water management and other improvements (CIP) U. New Putting Green: Install new putting green for the Front Nine to alleviate cart traffic, congestion around the Clubhouse (CIP) V. HVAC Replacement (MM FY2013) - W. Exterior Stone Repair (MM FY2013) X. Window Replacement (MM FY2013) Y. Drainage Improvements Design (MM FY2013) Z. Irrigation System Design (MM FY2013) AA. Irrigation Pond Dredging (MM FY2013) GROVELAND OAKS All projects are scheduled far completion by the end ofFY2017 BB. Play Lot and Concession: Replace existing play structure due to failing wood structure and non -conforming components (CIP/MM) (CIP/MM FY2013) CC, Yurts: Install two yurts on Devil's Island (CIPfMM) (CIP/MM FY2013) DD. Campground Store. Conduct study to readapt boat house or concession building to a camp store (CIP) EE. Dog Park (CIP 829) FF. Campground Section A Restroom and Shower renovation(CIP) GG. Rental Equipment Station and Storage: Construct new facility to replace existing ticket booth and bike rental storage area (CIP)(CIP FY2013) HH. Court Game Improvements (CIP) II. Fishing Docks (CIP 1576) JJ. Campground Group Area C and Day Use Restrooms HIGHLAND OAKS Ali DraleetS are Scheduled tar Completion by the end Page 14 63 COUNTYPARK Goodrich Alm ont Atlas Metamora Dryden Almont onville Leonard • Brandon Oxford Addison • Bruce • Oxford • • • Lake Orion • Independence Wa4hington Springfield - Orion Oakland • Village of -- • 'Clarkston - - • .aka ry ubls • _ gelus Hills l Rochester* • • Hartland• Hig ' Rochester • Shelby Pontiac Hills • • • • _ Ivan ! Lake Utica - • .— — • Keego • Harbor • Milford • Commerce Orchard r • Lake Bloomfield Brighton Milford Hills Troy : Heights Sterlint. • Wolverine West • • Lake Bloomfield Bloomfield • Walled Birmingham • Lake Clawson • • _ Beverly • Wixom Franklin Southfield Hills • • Bingham Royal Farmington Farms Oak MaGreen dison • Hills Lathru Height% y P Berkley Oak • Lon Novi - Village Huntington • Warren South Southfield Woods Pleasant Center •*Lyon Novi Farmington Ridge HazeV Line Oak Park Ferndale Royal Park Nor�tviYe • Northfield Salem Northville Livonia Redford 64 Detroit Highland Park C-AKLAND COUNTY PARKS INE Groveland Oaks County Park Campgrounds Sales by Zip Code 2012 Seoson 1-20 21-50 F 51-125 - 126-300 - 301-565 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 w v Desti natIon 0a kland.com Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor — fo I landd @ oa kgov. co m OCPRC Parks and Recreation Master Plan 2013-2017 ( March 2013) — Excerpts: objective 2.1: Park and Facility Planning— Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 0 CQ'k4 Groveland Oaks 2014 n Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 M OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA REVISED 09/04/13 SEPTEMBER 4, 2013 AGENDA ITEM NO.9 D 3 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Zach Crane, Landscape Architect/Project Manager Submitted: September 4, 2013 Subject: CONSTRUCTION APPROVAL — Springfield Oaks — Main Arena Bleacher Replacement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 1.2.2.2 Strategies 1. Establish and ADA Compliance plan for parks and golf courses (Page 4, Bullet #11). d) Chapter 4.1 Facility Needs Assessment 1. Figure #1 — Medium Priority (15) for Amphitheaters 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.TTT Bleacher Replacements: replacement of the existing 30+ year old main event bleachers due to safety and accessibility (Recreation Plan 2013-2017, Chapter 9: Page 16) 3. Park vision and facility concepts a) Scheduled for completion in FY2014 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: Fiscal Bleacher Year Replacement Identified FV2011 2012 $140,000 2013 $140,000 Budget Increase FY2014: a. Design review of the bleacher replacement project in 2013 with construction management services of Frank Rewold & Sons, Inc. estimated a conceptual budget for the project at $524,313.00, which 66 includes replacement of bleachers and site accessibility improvements, not previously budgeted as part of this project. b. FY2014 Budget 1. Springfield Oaks —Bleacher Replacement - $600,000 5. 2006 ADA Assessment Report a. Site ADA Compliance Deficiencies and Recommendations 1. Section 11.A PROJECT OVERVIEW Bleacher Replacement Purpose (Need): a) Design & Construction Purpose: 1. Remove and replace existing 30+ year old arena bleachers, addressing ADA and code requirements 2. Site accessibility not compliant with ADA and code requirements b) Design & Construction Considerations: 1. Remain as close to the existing 3,000 seating capacity with new bleachers 2. Lawn seating capacity to remain 3. Provide accessible pathways to seating areas 4. Provide new concrete pads under all bleacher sections for permanent bleacher attachment which also addresses maintenance needs c) Design Program Elements: 1. 6 bleacher sections providing a 3,014 seating capacity 2. Site Improvements: a. 10,824 sq. ft. of new concrete pads b. 6,328 sq. ft. of accessible concrete pathways C. Site Grading d. Restoration 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — OCPR Staff b) Construction Manager— Frank Rewold & Son (FWS) 3. Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) Conceptual Review & Approval —August 7, 2013 4. Funding considerations a) Unsuccessful Grant Application to the Michigan Department of Agriculture and Rural Development, County Fairs Capital Improvement Grant Program, Amount $25,000 5. Project Timeline: a) Construction Bidding & Procurement July/August 2013 b) Construction Award September 4, 2013 c) Construction Start September 30, 2013 1. Removal of existing bleachers, site work to commence. Bleacher fabrication 8-12 weeks. Concrete work, bleacher installation and final restoration completed Spring 2014 d) Construction End May 30, 2014 1. Completion before Fair 6. Fiscal Considerations: a) Revenue: 1. No revenue increase is expected at this time, since this is an existing facility b) Expenditures: 1. Operational expenditures are expected to remain the same c) Anticipated Annual Depreciation (beginning in FY2015): 1. Bleacher Replacement (15 years): $40,000 d) Life cycle of Facility: 67 X 1. Bleacher Replacement 30 — 40 years e) Cost Recovery Goals — Main Arena Bleacher Replacement 1. Service Category Goal To be Determined Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to Attached Map b) Current/Potential Patrons 1. Existing Facility — Not applicable for this project c) Direct/Indirect Competition 1. Existing Facility — Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility with existing programs and services ATTACHMENTS 1. Attachment A — Strategic Plan (Relevant Pages) 2. Attachment B — Five Year Recreation Master Plan (Relevant Pages) 3. Attachment C — Park Master Planning Schedule 4. Attachment D — (Park Map) 5. Attachment E — (Existing Plan 6. Attachment F — (Proposed Site Plan) 7. Attachment G — (Existing Photos) 8. Attachment H — (Zip Code Map) REC'OVMENbATiVN IMP recommends to �aa.�cla;88ri1t(�ScQO wl enl M4tal OffWaward co]WNIM to Fran_ o dl"Z $558,168.00 which includes a 5% contingency, for the Bleacher Replacement Project DU FRANK REWOLD AND SON, INC. GEN&SPEC Confidential Name: job Oakland Count _I S rinBeld Falr Grounds .9461 3/4 Months Phased Coda -Description Safely 1 Included 2 3 4 _ .,Total _ _ _- 0 0 1002 1004 - _,. Field Office N/A _., 1006 1007 Project Phone/Fax Lines N/A ._ .._ .,.,,. _ . _... 0 0 .__ .., 0 0 Project Fa#C_opier N/A _ _ ._ M1008 1009 _ _ Temp PowerlEnergy sts Co _ Owner - Owner _ _ Temp Water .,, .. _ _ _ 1010 _ _ Photographs _ _ Included _ _ .. 0 0 1011- _ _ 1= ul pmentRental SubTfade TBD _ _ - - - __- _ _. .._ 1012, Overtime _.. _ __. -0 0 1013 Tem Roads N/A 1014 1017 1018 _ Snow Removal - N/A 0 Poda John Office Furniture 450 _ _ 450 0 1.000 0 NIA _ 7019 CaIlPhone- - --- _ 1000 Included Included - 750 N/A ---- Included- .., .__ 1020 _ Computer & Printer _.._. ._- _ 1021 _ Ex editing _ _ _ 0 _ 0 760 1040 1041 _ Builder's Risk __. .owner General Liability insurance ,_._..,.. . _ _ ..,. _ . 1200_Printing 1201 1210 Public Notification ._ 0 0 0 __. Barricades J_ob_Sign_., -.. .. ... N/!, NIA .. _ N/A 1216_ _ 0 1250 _ 1260 Winter Protection Temp Fencing Temp, Heal..._ .... _ _- 0 0 NIA _ . _ 1300 _ NIA .. ..... _0 __. _ _ _ 0 .,_ 0 1350 1380 Temp Protection & Partitions- _ ....__ N/A NIA _ crane&Hoisting., 1400 _ Clean Up Dust control - - 4500 _ ,. ._,. 4,500 0 0 1,000 1405 _ _1410 1460 NIA- Final Clean N/A Dumpslers Security. Architectural Design Fees Engineering Design Fees _ BondslPermlls/Ina ecl 1000 Owner _- 1540 _ _.._., ___ _0 0 1650 - 1660 _ NIA . -- Included In Bleacher , . 0 1700 Owner _ 0 .... _ _.0 _ 0 _ 1760_ 1760- Testing._.._ Owner _ Owner _ _ ......_ _._ Soils & Geotechnical 1765 Csull Asbestos Hazardonanl ___.. Owner - 0 1800 1801 - Superintendnt ent 36750 1000 500 Hrs@ 73.50 15 Hrs @ 70 - 36,750 General Superintendent _ 1,000 800 _ 1875 Accounting - _ _800 20 nrs @ 40 _ _._ 1825 1830 Project Estimator Included NIA _. _0 _ 0 7,500 LEED Administration Project Manager _ 1850 7500 75 Hrs 75.00 TOTAL - 63750I F:7DATABASEIJOBS1945179451 Fairground Bleachers Page 1 9/31201311:30 AM OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 AGENDA ITEM NO. 9 D 3 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Zach Crane, Landscape Architect/Project Manager Submitted: August 28, 2013 Subject: CONSTRUCTION APPROVAL — Springfield Oaks — Main Arena Bleacher Replacement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1,2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1, Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 1.2.2.2 Strategies 1. Establish and ADA Compliance plan for parks and golf courses (Page 4, Bullet #11). d) Chapter 4.1 Facility Needs Assessment 1. Figure #1 — Medium Priority (15) for Amphitheaters 2. Five -Year Recreation Master Plan 2013.2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.TTT Bleacher Replacements: replacement of the existing 30+ year old main event bleachers due to safety and accessibility (Recreation Plan 2013-2017, Chapter 9: Page 16) 3. Park vision and facility concepts a) Scheduled for completion in FY2014 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: rntd0000 ff Budget Increase FY2014: a. Design review of the bleacher replacement project in 2013 with construction management services of Frank Rewold & Sons, Inc. estimated a conceptual budget for the project at $524,313.00, which m includes replacement of bleachers and site accessibility improvements, not previously budgeted as part of this project. b. FY2014 Budget 1. Springfield Oaks —Bleacher Replacement - $600,000 5. 2006 ADA Assessment Report a. Site ADA Compliance Deficiencies and Recommendations 1. Section 11.A PROJECT OVERVIEW 1, Bleacher Replacement Purpose (Need): a) Design & Construction Purpose: 1. Remove and replace existing 30+ year old arena bleachers, addressing ADA and code requirements 2. Site accessibility not compliant with ADA and code requirements b) Design & Construction Considerations: 1. Remain as close to the existing 3,000 seating capacity with new bleachers 2. Lawn seating capacity to remain 3. Provide accessible pathways to seating areas 4. Provide new concrete pads under all bleacher sections for permanent bleacher attachment which also addresses maintenance needs c) Design Program Elements: 1. 6 bleacher sections providing a 3,014 seating capacity 2. Site Improvements: a. 10,824 sq. ft. of new concrete pads b. 6,328 sq. ft. of accessible concrete pathways G. Site Grading d. Restoration 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — OCPR Staff b) Construction Manager— Frank Rewold & Son (FWS) 3. Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) Conceptual Review & Approval — August 7, 2013 4. Funding considerations a) Unsuccessful Grant Application to the Michigan Department of Agriculture and Rural Development, County Fairs Capital Improvement Grant Program, Amount $25,000 5. Project Timeline: a) Construction Bidding & Procurement July/August 2013 b) Construction Award September 4, 2013 c) Construction Start September 30, 2013 1. Removal of existing bleachers, site work to commence. Bleacher fabrication 8-12 weeks. Concrete work, bleacher installation and final restoration completed Spring 2014 d) Construction End May 30, 2014 1. Completion before Fair 6. Fiscal Considerations: a) Revenue: 1. No revenue increase is expected at this time, since this is an existing facility b) Expenditures: 1. Operational expenditures are expected to remain the same c) Anticipated Annual Depreciation (beginning in FY2015): 1. Bleacher Replacement (15 years): $40,000 d) Life cycle of Facility: 1. Bleacher Replacement 30 — 40 years e) Cost Recovery Goals —Main Arena Bleacher Replacement 1. Service Category Goal To be Determined Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to Attached Map b) Current/Potential Patrons 1. Existing Facility — Not applicable for this project c) Direct/Indirect Competition 1. Existing Facility — Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility with existing programs and services ATTACHMENTS 1. Attachment A — Strategic Plan (Relevant Pages) 2. Attachment B — Five Year Recreation Master Plan (Relevant Pages) 3. Attachment C — Park Master Planning Schedule 4. Attachment D — (Park Map) 5. Attachment E — (Existing Plan 6. Attachment F — (Proposed Site Plan) 7. Attachment G — (Existing Photos) 8, Attachment H — (Zip Code Map) STAFF RECOMMENDATION Staff will provide a recommendation at the September 4, 2013 Commission meeting. Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect Into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity Y Y, Y Y v I + Y I Y Y 1 Y Y Y Y Y Y Y Y Y Y Y Y ++ I Y Y 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active 1 recreation pursuits for people of all ages." ry J 1. �. 1. ♦ � 1. � i. ).,A���_ A / pros 69 consulting (;AKL4ND Oakland County Parks and Recreation Commission COUNTY PARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." J • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5%of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." i 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." i.1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 70 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective Z.2 -Planned Capr1al Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVEPERFORMANCE INDICATORS Implement capital improvement and major projects that have been identified in the paplanning Imaster process or in capital project/majorPerformance metrics are underdevelopment forecasts and pursuant to the results of the gprocess`. /, ). ACTIONS TRACKING METRICS ADDISON OAKS All projects ore scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting In design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Camoground Pull-Throush Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Doe Park: Install necessary site Improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Cam _ground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H, Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) ` Please note the following: • References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2023-2022 (Draft) (OCPRC, 2012). • References to REO MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (OCPRC, 2012). • References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. • References to CIP/MM FY2013 refer to those projects that have been identified internally as prior itles for planning or implementation in FY2013. Please see the References section for full citations for these documents. YWC&AND All L I Al VA 0 t 71 Chapter 9: Strategic Action Plan -Page 13 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor— follanddCryoakrov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and Improvements In parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval forthe Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 201S (SPG) Waterford Oaks 2013 White Lake Oaks 2015 72 -AKLAND Springfield Oaks County Park 12451 Andersonville Rd. Davisburg, MI 48350 Dakiand County Parks & Recreabon 2800 Watkins Lake Road 4 panielstendl Waterford. MI 48328 aloole omrer Mep areofeA en reLllFe 'r / �� . IimrnnmM�bm an R�rcnrseo-N�a...Mrw mpnpai�rgp�rt�aT.lenna�LgaN 4bnewasnwr FnlnbmulmwuF� Md+sa+"+�m m*mm me.' Sorinefield Oaks 0-Activity Center I -Poultry Bam 2-Miracle of Binh Bam 3-Rabbii Bam a-ActiviticS Pavilion SLneaock Ram (-Oaks Dam 7-Ellis Bam 84H Horse Ram 9-Maintenance Building 10-Building E I l-Communim Service Garden Greenhouse I2^GolfCourse Clubboaa+ 1 n noo eoo r Em Frei 73 CCSGN CCV'd(AKE L-0FM `Fq IWG = LbSS 26D'J 4{ATKiHS IAKE ROAD R TDTAL $EATING = b, 18'1 VMEWaV. Y!'G11GAh aV28 LRAV/A! DY: 1'1CMEL J D:XJNELLON .X 0ATF4-5-OE PIN(TIELD CANS - f AIIV UPPER ARENA 12145) ANDCR%41ALrKOAD %4 DWSBURC, 191Ch(AN 48350 A {, eEeAcr-ee o M PERSONS 678 FEfx;DNS 92`FI9FLE" O W / ACNER I\ f a / 5484a PE ,NS �7,Is C �I I � / I I I / 10 SFAnNc o �I 20Y sarEn zaaE BLEACHER B � �k—,O LA`M CAT4NG _—��� > �o so: PER ON I .�.1y I V 11 n,A2 R4 PERSONS o FA ili,✓Av I eiE!C R C 31, Fla ON,.. �LC ACHER E I 1 I41 19� it I / \ % I N.W �N bfiG I o✓ERo[NCY- II PATPAY— �\ GATE \ / �—ENTRANCE GATE PROPOSM SPATIAL ANALYSIS PLAN 50'-0" PROPOSED BLEACHER SLA15 = 3,049 a xlTlEs. NT !NICE x LEVEupMENT LAWN SEATING = 2,853 28,WVAYXJN LAKERCAD TOTAL SEATING = 5,902 \VAIEWDRD.. VIC111G11N 48328 CRAWPI 8T: ZNC DATE- 20D—D� w 5FRINGFiELD OAKS — MAIlU UPFER ARENA 12451 A107RWNAIUL ROAD DAVISBURcI, NATICIAN 98350 75 � ;Op `' n 77 SEPTEMBER 4, 2013 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 9 E OAKLAND COUNTY MARKET To: Chairman Fisher and Commission Members From: Daniel J, Stencil, Executive Officer Katie Pardy, Park Supervisor Submitted: August 29, 2013 Subject: Oakland County Market — Flea Market Discontinuation Proposal INTRODUCTION AND HISTORY The Oakland County Market has hosted a Flea Market every Sunday for many years. During the Farmer's Market off season (January— mid -April) the Flea Market expands to Saturday and Sunday. When OCPRC assumed Market operations we were informed that participation at the Flea Market for both vendors and patrons had been declining. Staff has been able to track vendor participation along with expenses and revenue for the Flea Market since June 2012. From June 2012—May 2013 the average number of vendors each Sunday was nine, with an estimated 100 patrons visiting each Sunday; June 2013—July 2013 the average number of vendors each Sunday was only five, with approximately SO patrons visiting each day. OCPRC staff has made many efforts to revitalize the Flea Market, including targeted marketing and Customer Appreciation Days. Even with these efforts, Flea Market numbers continue to decline. Staff has received multiple comments from patrons who have visited the Flea Market that it is "just a bunch of junk." Prior to assuming operations of the market it was noted by FM&O that the Flea Market was turning into more of a "garage sale" A few vendors from the Farmers Market have tried to expand to the Flea Market but do not return to the Flea Market due to the lack of patrons and quality of other products being sold there. STAFF RECOMMENDATION Due to the loss of revenue and the continued decline in vendor and patron participation, it is staffs recommendation that the Flea Market be discontinued effective May 1, 2014, which is when the current contract for the Flea Market expires. Staff anticipates bringing in alternative programming on Sundays beginning in 2014. This programming may include one- time "Community Garage Sales" (as seen done successfully in other communities)" Mom-2•Mom Sales, Art Shows and additional larger scale special events like the very successful Oakland Uncorked event held in August. Staff continues to receive comments on the uniqueness of the venue for special events — not having the space utilized every Sunday will allow for expanded special event opportunities. Additionally, we would be able to offer private rentals on Sundays to the public for events such as bridal and baby showers, trainings, family reunions, etc. MOTION Move to discontinue the operations of the Flea Market at the Oakland County Market effective May 1, 2014. 78 Flea Market Direct Expenditures and Cost Recovery June 2012 - May 2013 AsofAugust 13, 2013 Direct Expenditures Salaries & Fringes FM Building Maintenance Park Building Maintenance FM Grounds Maintenance Park Grounds Maintenance Maintenance Dept. Charges (FM&O) FM Expenditures Contracted Services Custodial Services Custodial Supplies Depreciation of Buildings Depreciation of Equipment Depreciation of Park Improvements Depreciation of Vehicles Drain Equipment Equipment Maintenance Equipment Rental Expendable Equipment Fixed Asset Proprietary Equipment Garbage & Rubbish Disposal Greenhouse Allocation Insurance Fund IT Development & Operations Licenses and Permits Marketing Merchandise for Resale Mileage for Staff Miscellaneous Expenses Office Supplies Printing Recreation Supplies Rental Property Maintenance Small Tools Special Events Telephone Communications Utilities (Electrical, Gas, Water/Sewer) Total Direct Expenditures Revenues Net Loss Current Cost Recovery Flea Market Total Revenue $ 10,437 Total Expenditures $ 36,300 Net Loss $ 25,863) Total Cost Recover 29% 79 Flea Market Cost Recovery Budget Notes and Assumptions 1. Flea Market stall rentals fall under Tier 5 on the Cost Recovery Pyramid. This is the top tier of the pyramid and indicates that the activity should be revenue positive as there is little -to -no community benefit, 2. The date range for the report is June 2012 - May 2013. This reflects the first full year of operation under OCPRC. 3. The direct expenditure figures reflect 25% of the total costs in each line item as 3 days/week for the majority of the year are Farmers Market days and 1 day/week for the majority of the year is a Flea Market day. We are currently expanding use of the County Market but that has been minimal from June 2012 - May 2013. Additionally, January - March, the only use of the building is for the Flea Market. Overall, staff felt the 25% allocation was sufficient. 4. Exceptions to number 3 include: a. Salaries and Fringes' Since the Flea Market is less labor intensive then the Farmers Market, Market staff tried to more accurately determine staff costs for the Flea Market. Salaries and Fringes include Assistant Park Supervisor and part-time seasonal staff hours on Flea Market days only. b. Utilities: OCPRC did not start paying utilities (gas, water, electric) until January 2013. The utility costs used are January 2013 - March 2013 when the only use of the building is for the Flea Market. c. Marketing: Communications and Marketing staff were able to provide the exact figure spent on the Flea Market for Marketing. This includes Oakland Press grab ads, flyers, e-blasts and Facebook postings. OAKLAND COUNTY PARKS fin' RECREATION COMMISSION AGENDA SEPTEMBER 4, 2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer AGENDA ITEM NO, 9 F ADMINISTRATION Submitted: August 29, 2013 Subject: December 2013 OCPR Commission Meeting Schedule Change (Time Change) INTRODUCTION AND HISTORY Due to a scheduling conflict with some of the Commissioners, it has been requested that the December 4, 2013, Oakland County Parks and Recreation Commission meeting be rescheduled to a later time that date. Therefore, it is being recommended to move the meeting from 9:00 a.m. on Wednesday, December 4, 2013, to 10:30 a.m. on Wednesday, December 4, 2013. MOTION Move to reschedule the Oakland County Parks and Recreation Commission meeting scheduled for 9:00 a.m. on Wednesday, December 4, 2013, to 10:30 a.m. on Wednesday, December 4, 2013. E7&