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Agendas/Packets - 2013.03.06 - 40236
Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jarman Robert E. Kostin Christine Long r�ry R. McGillivray iash Daniel J. Stencil Executive Officer 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com QAKLAND COUNTYPMKS February 25, 2013 Oakland County Parks and Recreation Commission Oakland Cotmty, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. Orion Center 1335 Joslyn Road Orion, Michigan 48360 (Map Enclosed) TIME ................................... Wednesday, March 6,2013 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oalland Comity Parks and Recreation Commission. Next Meeting: April 10, 2013 Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 O ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. e�. OCPRC Marche; 2013 Meeting Orion Center 1335 Joslyn Road, Orion, Michigan 48360 / East side of Joslyn Road/ South of Clarkston/North of Waldon Road Option from the South: I-75 to Joslyn Road North 4Valtars- _--_ cr "ne Knob a^an Claks--- park GO Tw-P �O'ion in m Oingellville o i�24�1 �d'fqbr; Rd m- v Blvd QLakeAngelvs E waltc n Blvdrna- H.3 sooart © ��e 2000m m-- Saldh xnmin Slt7& Recr9atrcr A -a MAP SATELLITE Oakland 0 Bear CreC4 Nat" par) b = W Timken Rd = A 4 a p Auburn Hillres Roth 3-MapQuest - Portions @2R3 NAVTEQ 3Terrns 12cfuacv Q7!r:u r.7al.•:: rest INC. Use Mdlre--Wks ari mapc k sItiectt+tie Map: restTe UK 01 Fla.'::e roa)? NO grarart.e C-1lie a". ra,; Mlie Ir o71'e It r10J a?IrlWK Or TOM ILad IM- CON Oakland County Parks and--'reation Commission Meeting Orion "Center 1335 Joslyn Road, Orion, MI 48360 March 6, 2013 9:00 AM Agenda 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Approval of Minutes: Regular Meeting of 02/06/13 Action Required Approval Approval 6. Public Comments/Introductions/Announcements: A. Commissioner A. David Baumhart III - Reappointed to the OCPRC by the BOC B. Introduction of Charter Township of Orion Supervisor Chris Barnett C. Public Comments 7. CONSENT AGENDA A. Internal Service & Department Funds Journal Entry Register for month ending 01/31/13 (FM 04, FY 13); Payment Register for month ending 01/31/13 (FM 04, FY 13) B. Monthly Financial Statements for Month Ending 01/31/13 (FM 04, FY 13 C. Monthly Average Comparison Report D. 1 st Quarter Financial Forecast; V Quarter Amendments 8. REGULAR AGENDA: Approval Approval Approval Receive & File Presenter/Phone # G. Fisher/248.514.9814 G. Fisher/D. Stencil 248.858.4944 V. Valko 248.858.4603 G. Fisher D. Stencil J. Phelps 248.858.5319/D. Stencil J. Phelps/D. Stencil J. Phelps/D. Stencil J. Phelps/D. Stencil A. Proposed Red Oaks Vision and Plan Concepts - Final Approval D. Folland 248.736.1649/J. Noyes 248.858.4624/ D. Stencil M vr° vse 24g g5g k63 O D Stencil AppYOva1 p Stencil Gastonia 748 85g 09091D, �- licata� s'ket 05123113 Stenci censeJ co g 3 at °nal v Ca aY stonia� t Alcohol l the C,otmtY _ Ma yet _ 0810211 �fo g Special Ev de Mayo evenaa�pringfield O unty al 1 _ GmGQ C?: Show vent at the foYmation 3 pakAhf� �n.CorkedB astesvlall 4623(D-Stencil os �eclvl°loS1 C. OCVRYyo ed ea Statusl3pdate M Donnellon �,Ltt cil Beverage CQ APprOval �r1. D°nnellonlD. Sten D 'Food T CI3AIR pxSC A :) �� OFpr°vat AfT ttuctionvrOJect 464"li 248.343316 FRE 1� ns 249. Og7.4 Gee sDogvarkvavilionC° tenancovrOject D nlea 24 g5g. 3. S. E prionpak DYedbinghiain t Fields ile 248 9'I5 9'117 Repe1ve andF v. GlenpakslriYgationv°nd Rece1ve andvile D Stencil 5TAvv REv R P° F� 2013, ° th 05 Reoeive ana Ile G.Fish� A Activity G, Visher �tolunteers B EXecudve Office sReport 10. OL➢BVSSS VBSS �� BUS at lt. APri1312�an �eetlll RpO 12. �% W ednesdaYC0 Olssi 14S3Z8 pO NV a'm' °n&-Recreation *,AteYford, NeXt meeting; O a l4ns -Lake R°ads OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 6, 2013 Chairman Fisher called the meeting to order at 9:22 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office, COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: None ALSO PRESENT: Parks and Recreation OC Corporation Counsel OC Fiscal Services APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager, P & R Operations Phil Gastonia, Business Development Rep. Mike Donnellon, Chief -Parks Fac., Maint. & Develop. Jim Dunleavy, Chief, Parks Ops. & Maint. — N. District Terry Fields, Chief -Recreation Programs & Services Donna Folland, Planning Project Advisor Larry Gee, Chief, Parks Ops. & Maint. — S. District Linda Hegstrom, Project Advisor Stephanie Mackey, Business Development Rep. Todd Moss, Intern Jennifer Myers, Architectural Engineer II Jon Noyes, Supervisor— Planning Melissa Prowse, Business Development Rep. Jody Hall, Financial Attorney Jeff Phelps, Supervisor II Moved by Mrs. Long, supported by Mr. Scott to approve the agenda with the following change: Remove Item 9H. Orion Oaks Dog Park Pavilion. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mrs. Long to approve the minutes from the Regular OCPR Commission meeting of January 9, 2013. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-1 (Commission Meeting, February 6, 2013) PUBLIC COMMENTS: There were no questions or comments from the public. INTRODUCTION: Sue Wells, Manager of Parks and Recreation Operations, introduced Todd Moss of Clarkston, who will be working with Oakland County Parks and Recreation for 30 weeks as an Intern. Todd is a senior at Central Michigan University pursuing his degree in Recreation Parks and Leisure Services Administration with a concentration in Community Recreation. Todd will be working in several divisions within Parks and Recreation in order to get experience throughout the parks system. CONSENT AGENDA: Moved by Mr. Scott, supported by Mr. Baumhart, to approve items 8A through 8D under the Consent Agenda as follows: • Internal Service & Department Funds Journal Entry Register for Month Ending 12/31/12 (FM 03, FY 2013) • Payment Register for Month Ending 12/31/12 (FM 03, FY 2013) • Monthly Financial Statements for Month Ending 12/31/12 (FM 03 FY 13) • Monthly Average Comparison Report • Purchasing Quarterly Update AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. E REGULAR AGENDA: FINAL 5-YEAR RECREATION PLAN 2013-2017: Chairman Fisher advised that the Final 5-Year Recreation Plan 2013-2017 is a product of the efforts of OCPR staff and not the product of an outside consultant, and commended staff on all the dedication and efforts that went into the creation of this plan. Once this plan is adopted the final document will be placed on the OCPR website. Chairman Fisher also requested that the following statement be inserted into the Executive Summary in Chapter 1: The fundamental goal of the OCPR Commission is to increase public participation in Oakland County Parks and Recreation while increasing cost recovery organization - wide. Moved by Mr. Jamian, supported by Mr. Baumhart to adopt the following resolution approving the Five -Year Parks and Recreation Master Plan 2013-2017, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE ADOPTION OF THE OAKLAND COUNTY FIVE-YEAR PARKS AND RECREATION MASTER PLAN 2013.2017 WHEREAS, the Oakland County Parks and Recreation Commission has undertaken a five-year parks and recreation plan which describes the physical features, existing recreation facilities and the desired actions to be taken to improve and maintain recreation facilities during the period between 2013 through 2017, and WHEREAS, the Oakland County Parks and Recreation Commission began the process of developing a community recreation and natural resource conservation plan in accordance with the most recent guidelines developed by the Department of Natural Resources and made available to local communities, and 5-2 (Commission Meeting, February 6, 2013) WHEREAS, the goals and objectives of the Oakland County Five -Year Parks and Recreation Master Plan 2013-2017 were developed in responses to needs identified by citizen surveys and input from Oakland County communities, the Oakland County Parks and Recreation Commission and staff members, and WHEREAS, the public was given a well -advertised opportunity and reasonable accommodations to review the final draft plan for a period of 30 days, and WHEREAS, a final public comment session was held on January 9, 2013 at the Oakland County Parks and Recreation Administration Building in Waterford, Michigan to provide an opportunity for all residents of the planning area to express opinions, ask questions, and discuss all aspects of the recreation and natural resource conservation plan, and WHEREAS, the Oakland County Parks and Recreation Commission has developed the plan for the benefit of the entire community and to adopt the plan as a document to assist in meeting the recreation needs of the community, and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future planning by lending direction while remaining flexible to allow for adjustments by creative and responsible management, and WHEREAS, the Oakland County Five -Year Parks and Recreation Master Plan 2013-2017 meets the Oakland County Parks and Recreation Commission's long-range goals and objectives as established by the 2008 Oakland County Parks and Recreation Strategic Master Plan, and NOW, THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission hereby adopts the Oakland County Five -Year Parks and Recreation Master Plan 2013-2017. BE IT FURTHER RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners adopt the Oakland County Five - Year Parks and Recreation Master Plan 2013-2017 for the residents of the County of Oakland. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. OFFICE LEASE AGREEMENT — OAKLAND PARKS FOUNDATION: Moved by Mrs. Long, supported by Mr. VanderVeen, to adopt the following resolution approving the lease with the Oakland Parks Foundation for a portion of the Ernst House at Waterford Oaks County Park, located at 1580 Scott Lake Road, Waterford, MI 48328 for a one-year lease with four additional renewal terms of one year, effective April 1, 2013, and forward it to the Oakland County Board of Commissioners for final approval: LEASE — OAKLAND PARKS FOUNDATION — WATERFORD OAKS WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS, a house, identified as 1580 Scott Lake Road, Waterford, Michigan 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease a portion of said house (living room, a bedroom, family room, and kitchen located on the first floor) located at 1580 Scott Lake Road, Waterford, Michigan 48328 to the Oakland Parks Foundation for a period commencing April 1, 2013 through April 1, 2018; and WHEREAS, under the terms and conditions of the attached Lease Agreement the Oakland Parks Foundation will pay rent of $500.00 each month and pay all utility costs; and 5-3 (Commission Meeting, February 6, 2013) WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and the Oakland Parks Foundation. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. AYES: Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) ABSTENTIONS: Baumhart, Fisher (2) Motion carried on a voice vote. 2012 MICHIGAN RECREATION PASSPORT GRANT ACCEPTANCE: Moved by Mrs. Long, supported by Mr. McGillivray, to adopt the following resolution accepting the Michigan Department of Natural Resources Recreation Passport Grant (RP 12-406) for accessibility improvements at Addison Oaks County Park, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE ACCEPTANCE OF THE RP12-406 ADDISON OAKS PARK ACCESSIBILITY IMPROVEMENTS GRANT WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of the RP12-406 Addison Oaks Park Accessibility Improvements Grant from the Recreation Passport Grant Program, administered by the Michigan Department of Natural Resources; and WHEREAS, the Forty Five Thousand Dollar ($45,000) grant will help offset the cost of a universally accessible small boat launch, the renovation and upgrade of a fishing pier, and pathway improvements connecting these areas with the existing parking area; and WHEREAS, the matching funds of Fifteen Thousand Dollars ($15,000) for the Addison Oaks Park Accessibility Improvements are allocated from the Parks and Recreation fund; and WHEREAS, the Oakland County Board of Commissioners approved said application to the Recreation Passport Program on March 7, 2012, NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the RP12-406 Addison Oaks Park accessibility Improvements Grant. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 5-4 (Commission Meeting, February 6, 2013) 2013 MICHIGAN RECREATION PASSPORT GRANT APPLICATION: Moved by Mr. VanderVeen, supported by Mrs. Long to adopt the following resolution approving the application to the 2013 Recreation Passport Program to seek funding for a universally accessible fishing pier on Stewart Lake at Groveland Oaks, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE APPLICATION FOR A RECREATION PASSPORT FUND PROGRAM DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE FISHING PIER PROJECT AT GROVELAND OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Recreation Passport Fund Program may be submitted by April 1, 2013; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted FY 2013-2017 Five -Year Recreation Plan and the adopted FY 2013-2015 Capital Improvement Program Budget Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for a $26,700 grant (75% of total project costs) from the Recreation Passport Fund Program with a local match of $8,900 (25%) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the Recreation Passport Fund Program development grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 2013 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT APPLICATION: Moved by Mr. Lewis, supported by Mr. McGillivray, to adopt the following resolution approving the application to seek funding for the 2013 Michigan Natural Resources Trust Fund Development Grant for the Universally Accessible Small Boat Launch at Independence Oaks, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE APPLICATION FOR A 2013 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE SMALL BOAT LAUNCH PROJECT AT INDEPENDENCE OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the 2013 Michigan Natural Resources Trust Fund Program may be submitted by April 1, 2013; and 5-5 (Commission Meeting, February 6, 2013) WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted 2013-2017 5-Year Recreation Plan and the adopted FY 2013-2015 Capital Improvement Program Budget Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for $37,700 (75% of total project costs) from the 2013 Michigan Natural Resources Trust Fund Program with a local match of $12,600 (25%) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the 2013 Michigan Natural Resources Trust Fund Program development grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 2013 LAND & WATER CONSERVATION FUND GRANT APPLICATION: Moved by Mr. Kostin, supported by Mrs. Long, to adopt the following resolution approving the application to seek funding for the 2013 Land and Water Conservation Fund Grant for the Universally Accessibly Boathouse at Addison Oaks, and forward it to the Oakland County Board of Commissioners for final approval: IN SUPPORT OF THE APPLICATION FOR A 2013 LAND AND WATER CONSERVATION FUND PROGRAM DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE BOATHOUSE PROJECT AT ADDISON OAKS COUNTY PARK WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the 2013 Land and Water Conservation Fund Program may be submitted by April 1, 2013; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for improvements within the adopted FY 2013-2017 Five -Year Recreation Plan and the adopted FY 2013-2015 Capital Improvement Program Budget Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for a $55,000 grant (50% of total project costs) from the 2013 Land and Water Conservation Fund Program with a local match of $55,000 (50%) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the 2013 Land and Water Conservation Fund Program development grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland. 5-6 (Commission Meeting, February 6, 2013) AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. DETROIT ENERGY (DTE) EASEMENT — SPRINGFIELD OAKS ACTIVITY CENTER• Moved by Mr. Nash supported by Mr. McGillivray, to adopt the following resolution requesting the Oakland County Board of Commissioners grant a utility easement for the underground electrical service for the new transformer at Springfield Oaks County Park to the Detroit Edison Company (DTE): REQUEST FOR NON-EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE DETROIT EDISON COMPANY SPRINGFIELD OAKS COUNTY PARK WHEREAS, the County of Oakland is the owner of Springfield Oaks County Park located in the Township of Springfield; and WHEREAS, The Detroit Edison Company completed the installation of a new transformer for upgraded electrical utility service to the Springfield Oaks County Park; and WHEREAS, the electrical utility requires a 10-foot wide non-exclusive underground easement to permit construction, installation, operation, maintenance, replacement and removal of underground electrical utility line facilities and related appurtenances; and WHEREAS, the Oakland County Parks and Recreation Commission staff and The Detroit Edison Company have agreed upon a route for the said underground electrical utility service, which is necessary for Springfield Oaks County Park; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the granting of the easement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests that the Oakland County Board of Commissioners authorize and approve the granting of the attached easement for underground non-exclusive electrical utility service and related appurtenances to The Detroit Edison Company for the sum of one dollar. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners direct its Chairperson or designee to execute the attached easement for underground non-exclusive electrical utility service and related appurtenances. AYES: Baumhart, Fisher, Jam ian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PURCHASE OF REPLACEMENT GOLF CARTS• Moved by Mr. Kostin, supported by Mr. Lewis, to approve the purchase of 50 carts from Midwest Golf & Turf in the amount of $153,500, to replace 20 carts at Lyon Oaks, 10 carts at Glen Oaks, 10 carts at White Lake Oaks and 10 carts at Springfield Oaks, and to purchase one (1) six - passenger cart from Spartan Distributors, Inc. for the purchase price of $9,680, to be used for park tours and special events (Commission Meeting, February 6, 2013) AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PURCHASE OF SNOW MAKING EQUIPMENT: Moved by Mr. VanderVeen, supported by Mr. McGillivray, to approve the purchase the 1997 re -conditioned Top Gun Snow Cannon and trailer from Pine Knob Ski Resort Inc. for the purchase price of $4,000.00. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. STAFF REPORTS: Activity Report FY 2013 Month 02• The Activity Report for FY 2013, Month 04 was received and filed. CAMPGROUNDS REPORT: Staff provided the Commission with an update on the Oakland County Parks Campgrounds. Attendance at Addison Oaks increased in 2012, while attendance slightly declined at Groveland Oaks. Revenues for 2012 were up at Addison Oaks. Revenues for 2012 at Groveland Oaks have declined in some areas however, the overall revenues for Groveland Oaks increased. Attendance numbers look good and staff indicates OCPR is fast approaching the 2 million mark in attendance. Executive Officer's Report: In addition to the items in the Executive Officer's Report filed in the agenda, the following information was noted: Update on the Catalpa Oaks Construction project Glen Oaks Golf Course Irrigation Pond Dredging project Red Oaks Storm Water Reclamation Project with the Water Resources Department May 26, 2013 Oakland Press insert on Oakland County Parks and Recreation Springfield Oaks L.U.S.T. Restrictive Covenant (Deed Restriction) OCPR Study Session with Service Portfolio consultant GreenPlay LLC in late March Consideration of possible land acquisition opportunities NEW BUSINESS: Commissioner VanderVeen advised that the OCPR staff did an outstanding job at the Fire & Ice Festival in downtown Rochester this year and commends all staff that participated in the event for a job well done. Me (Commission Meeting, February 6, 2013) OLD BUSINESS: Chairman Fisher advised that he will be reporting to the Commission on a monthly basis on the activities of the Executive Committee. Chairman Fisher also advised of his communication efforts with local officials on the Paint Creek and Polly Ann Trails systems. Commission requested an update on the plans for the Oakland County Market for 2013. ADJOURNMENT: Meeting adjourned at 10:20 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 5-9 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA LARCH 6, 201.E AGENDA ITEM No. 7 FISCAL SERVICES -- P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: February 19, 2013 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 7. A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register: January, 2013 (FM 4, FY 2013) 678,138.08 * Voucher Payment Register: January, 2013 (FM 4, FY 2013) 412,264.10 TOTAL 1.090.402.18 * Back-up information is available for review. 7. B. MONTHLY FINANCIAL STATEMENTS January, 2013 (FM 4, FY 2013) 7 A-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM FY 2013 (FOR MONTH ENDING 1/31/13) 2013 YEARTO (OVER), %OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,250,000.00 $6,030,60804 $5,219.396.96 53.6% Other 255,525.00 (106,173,47) 361,698.47 AL6% GLEN OAKS GOLF COURSE 1,034,540.00 79,831.49 954,708,51 7.7% LYON OAKS GOLF COURSE 1241,000.00 113,428,71 1,127,571.29 9.1% RED OAKS GOLF COURSE 399,600.00 19,905.20 379,694.80 5.0 % SPRINGFIELD OAKS GOLF COURSE 785,174.00 40,234.13 744,939.87 5.1 % WHITE LAKE OAKS GOLF COURSE 878,703.00 57,826.41 820,876.59 6.6% WATERFORD OAKS COUNTY MARKET 224,640,00 32,348.00 192,292.00 14.4% INDEPENDENCE OAKS NATURE CENTER 12,600.00 7,081,01 5,518.99 562% RED OAKS NATURE CENTER 12,000.00 1.727.00 10,273.00 14 4% ADDISON OAKS 448,380,00 83,858.55 364,521.45 18.7% ADDISON OAKS CONFERENCE CENTER 140,000.00 23,305.44 116,694,56 16.6% GROVELAND OAKS 724,600.00 18,307,38 706,292.62 2.5% HIGHLAND OAKS 3,000.00 2,392.00 608.00 79.7% INDEPENDENCE OAKS 308,548.00 43,314.29 265,233.71 14.0% LYON OAKS 88.000.00 23,077.00 64,923.00 26.2% ORION OAKS 109,500.00 31.046.00 78,454.00 28.4% RED OAKS DOG PARK 47,00000 6,545.00 40,455.00 13.9% ROSEOAKS 2,500.00 151,540.00 (149,040.00) 6061.6% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 72,178.00 40,022.83 32,155.17 55.5% WATERFORD OAKS ACTIVITY CENTERIPARK 63A85.00 19,220.00 44,265.00 30.3% RECREATION PROGRAMS & SERVICES 282,000.00 55,378.00 226,622.00 19.6% CATALPA OAKS 15,000.00 0.00 15,000.00 0.0% RED OAKS WATERPARK 1,040,400.00 0.00 1,040,400.00 0.0% WATERFORD OAKS BMX COMPLEX 19,500.00 528C0 18,972.00 2.7 % WATERFORD OAKS WATERPARK 705A00.00 1,351.63 704,048.37 0.2% CAPITAL IMPROVEMENT 2,794,737.00 0.00 2,794,737,00 0.0% TOTAL REVENUE $22,958,010.00 $6,776,697.64 $16,181,312.36 29.5% EXPENSES ADMINISTRATIVE SERVICES $5,548,054.00 $1,489,973.69 $4,058,080.31 26.9% FISCAL SERVICES ADMINISTRATION 129,895,00 44,731.77 85,163,23 34.4% FISCAL SERVICES PARKS & REC 234,987.00 70,835.04 164,151.96 30.1% - GLEN OAKS GOLF COURSE 1,218,416.00 262,762.12 955,653.88 21.6 % LYON OAKS GOLF COURSE 1,828,849.00 392,646Al 1,436,202.89 2L5% RED OAKS GOLF COURSE 666,445.00 158,708.75 507,736.25 23.8% SPRINGFIELD OAKS GOLF COURSE 744,749.00 183,546.62 561,202,38 24.6% WHITE LAKE OAKS GOLF COURSE 943,959.00 223,679.00 720,280.00 23.7 % WATERFORD OAKS COUNTY MARKET 256,824.00 73,779.20 183.044.80 28.7% INDEPENDENCE OAKS NATURE CENTER 270,655.00 24,833.42 245,821.58 9.2% RED OAKS NATURE CENTER 224.915.00 41,221.99 183,693.01 18.3% ADDISON OAKS 1,443,911.00 314,142.42 1,129.768.58 21.8% ADDISON OAKS CONFERENCE CENTER 164,535.00 69,130,55 95,404.45 42.0% GROVELAND OAKS 1,345,132.00 218,521.59 1,126,610.41 16,2% HIGHLAND OAKS 55,735.00 11,839.52 43,895.48 212% INDEPENDENCE OAKS 1,043.812.00 240,131.78 803,680.22 23.0% LYON OAKS 268,969.00 86,158.05 182,810,95 32,0% ORION OAKS 125,037.00 34,244.31 90,792.69 27.4% RED OAKS DOG PARK 53,392,00 22,076.65 31,315.35 41.3% ROSE OAKS 52,600.00 10,693.34 41,906,66 20.3% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 538,211.00 83,498,36 454,71264 15.5% WATERFORD OAKS ACTIVITY CENTERIPARK 1,123,067.00 192,167.17 930,899.83 17.1% RECREATION PROGRAMS & SERVICES 1,203,836.00 333,269.57 870,566A3 27.7% CATALPA OAKS 104,216.00 11,303356 92,912.44 10.8% RED OAKS WATERPARK 1,360,660.00 190,015.22 1,170,644.78 14.0% WATERFORD OAKS BMX COMPLEX 50,137.00 8,681.21 41,455.79 17.3% WATERFORD OAKS WATERPARK 905,775.00 215,480.18 690,294.82 23.8% FACILITIES & MAINTENANCE 1,051,237.00 342,775.41 708,461.59 326% CONTINGENCY/INTERNAL SERVICE CHARGES' 0.00 83,042.24 (83,042.24) WA TOTAL EXPENSES $22,958,010.00 $5,433,888.84 $17,524,121,16 23.7% REVENUE OVERI(UNDER) EXPENSES $0.00 $1,342,808.80 ($1,342,808.80) 2013 2012 2011 2010 ACTUAL REVENUE TO DATE: 2R5% 30.4% 30.2% 302% BUDGET BALANCE: 70.5% 09.6% 69.8% 69.8% ACTUAL EXPENSE TO DATE: 23.7% 2T9% 21.1% 20.1 % BUDGET BALANCE: 76.3% 78.1% 78.9% 79.9% 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Pagel of 2) 7 B-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 4 FY 2013 (FOR MONTH ENDING 1131/13) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET: WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER RED OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL YEAR TO DATE REVENUE $5,924,429.57 0.00 5,924,429.57 79,831.49 113,428.71 19,905.20 40,234.13 57,826.41 311,225.94 32,348.00 32,348.00 YEAR TO DATE REVENUE OVER EXPENSE (UNDER)EXP. $1,489,973.69 44,731.77 70,835.04 1,605,540.50 262,762.12 392,646.11 158,708.75 183,546.62 223,679.00 1,221,342.60 $4,434,455.88 (44,731.77) (70,835.04) 4,318,889.07 (182,930.63) (279,247.40) (138,803.55) (143,312.49) (165,852.59) 1910,116.66) 73,779.20 (41,431.20) 73,779.20 (41,431,20) 7,081.01 24,833.42 (17,752.41) 1,727.00 41,221.99 (39,494.99) 8,808.01 66,055Al (57,247.40) 83,858.55 23,305.44 18,307.38 2,392.00 43,314.29 23,077.00 31,046.00 6,545.00 151,540.00 40,022.83 19,220.00 442,628.49 55,378.00 0.00 0.00 528.00 1,351.63 51,257.63 314,142.42 69,130.55 218,521.59 11,839.52 240,131.78 86,158.05 34,244.31 22,076.65 10,693.34 83,498.36 192,167.17 1,282,603.74 333,269.57 11,303.56 190,015.22 8,681.21 215,480.18 758,749.74 (230,283.87) (45,825.11) (200,214.21) (9,447.52) (196,817.49) (63,081.05) (3,198.31) (15,531,65) 140,846.66 (43,475,53) (172,947.17) (639,975.25) (277,891.57) (11,303,56) (190,015.22) (8,153.21) (214,128,55) (701,492.11) 0.00 342,775.41 (342,775.41) 0.00 342,775.41 (342,775.41) CONTINGENCY/INTERNAL SERVICE CHARGES' 0.00 83,042.24 (83,042.24) TOTAL $6,776,697.64 $5,433,888.84 $1,384,240.00 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1, Log on the www.oakgov.com/fiscal/info 2ub/monthlyreports.html 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3, Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 2 of 2) VA -.WA Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2013 Actuals with 5-Year Average Actuals) As of January 31, 2013 FY2013 Amentled October November December January February March April May June July August September YEAR TO DATE Budget REVENUES: $ 300,047 $ 135,477 $ 1,709,864 $ 6,039,402 $ 3,735,860 $ 2,ifi3,941 $ 1,264,870 $ 1,122,826 $ 1,317,951. $ 1,942,780 $ 1,455,092 _ $ 1,695,691 7.35% 5-YEAR AVERAGE REVENUE 1.30% 0.59% _ 7.41% 26.16% 16.18% 30.24% 5.48%. 4.86% 5.71% 8.42% 6.30% Percentage oFTotal $262,085 $119,336 $1,493,535 $5,275,306 $3,263,204 $2,064,859 $1,104;840 $980,767 $1,151,206', $1,696,983 $1,270.996 $1,481,155 FV2013 Amended Budget/Alottment $ 20,163,273 FY2013 Planned Use of Fund Balance $ 2,794,737 FY 2013 Amended Budget $ 22,958.010 $272,398 $127,699 $1,466,174 $4,910,427 $6,776,698 FY 2013 Actuals Avg: MonthlyRevenueover/(Under) $10,313 $9,362 ($27,361) ($364,879) XSEYEAR $1,319,598 $1,278,780 $1,540,387 $1,261,193_ $1,183,089 $1,630,978 $1,419,897 $1,822094 $2,440,418 1 11103,541 $2,087,753 52,337,020 11.36% AVERAGE EXPENSE Total 6.41% 6.22% 7.49% 6.13% 5.75% 7,93% 6.90% 8.86% 11.36/ 10.95% 10.15% Percentage of 22,958.010 $1,472,453 51,426,907 $1,718,818 $1,407,272 $1,320,132 $1,8]9,902 $1,584,371 $2,033,156 $2,723,103 $2,514,580 $2,329,587 2,607,728d1137 PV2013 Amended Budget/Alpt[ment $ —_FY 2023 Actuals _ $1,341,261 $1,259,699 $1,616,323 $1,216,615 A MoMonthly Erpenses(Over)/Under $131,192 $167,219 $102,494 $190,657- -__-__ ..._. �... m Fn So $0 $0$0 $0 $0 Total Avg Monthly Fanarability/(Unfavorabifity) $141,505 >1roAai a•a,a ta�•v�•-•� - 7 C-1 COUNTY OF OAKLAND FY 2013 FIRST QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2013 VARIANCE BUDGET BUDGET FORECAST FAVI(UNFAV) PERCENT OAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE $ 8,650,623.00 $ 8,660,623.00 $ 8,660,623.00 $ - 0.00% OPERATING EXPENSE S 22,958,010.00 $ 22,958,010.00 $ 22,958,010.00 $ 0.00% NET OPERATING INCOME (LOSS) $ (14,307,387,00) $ (14,297,387,00) $ (14,297,387.00) $ - 0.00% NON -OPERATING REVENUE $ 11,512,650.00 $ 11,512,650.00 $ 11,512,650.00 $ - 0.00% (EXPENSE) TOTAL INCOME BEFORE TRANSFERS $ (2,794,737.00) $ (2,784,737.00) $ (2,784,737,00) $ - 0.00% TRANSFERSIN $ - $ - $ - $ - CAPITAL IMPROVEMENT PROGRAM $ $ $ $ TOTAL NET INCOME (LOSS)- $ (2,794,737.00) $ (2,784,737.00) $ (2,784,737.00) $ TOTAL NET ASSETS - BEGINNING $ 98,859,474.0D TOTAL NET ASSETS - ENDING $ 96,074,737.00 EXPLANATION OF SIGNIFICANT VARIANCES 7 D-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION FY2013 FIRST QUARTER BUDGET ADJUSTMENTS WHEREAS the Parks and Recreation Commission entered into a construction license agreement with Enbridge Energy at their October 22, 2012 Commission meeting and received an unbudgeted compensation package of $151,540 for use of park property and construction activity; FY2013 50800-5060760-160070-632261 Temporary Licenses $151,140 50800-5060201-160900-665882 Planned Use of Fund Balance $151 140 $-0— WHEREAS Building Space Allocation rent in the amount of $35,721 for 2,558 square feet at the South Oakland Health Center were inadvertently omitted during the FY2013 budget process; FY2013 50800-5060805-160210-770631 Building Space Allocation $35,721 50800-5060201-160900-665882 Planned Use of Fund Balance $35,721 $-0— WHEREAS Fees Day Use revenue account was inadvertently budgeted to Entrance Fees Gen Admission at the Red Oaks Nature Center; FY2013 50800-5060651-160050-630644 Entrance Fees Gen Admission ($12,000) 50800-5060651-160050-630700 Fees Day Use $12,000 $ -0- 7 D-2 Qt6XL 1N©4VUNT FARKS Find usonfacebook.com/ocparks f OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH G, 2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Donna Folland, Project Advisor for Planning Jon Noyes, Planning Supervisor AGENDA ITEM NO. 8 A PLANNING Submitted: February 25, 2013 Subject: Request for Approval of the Red Oaks Park Vision and Facility Concepts 2013-2022 INTRODUCTION AND HISTORY The Red Oaks Park Vision and Facility Concepts 2013-2022 ("Red Oaks Vision and Concepts") has been prepared following the OCPRC Master Planning Process. It is a component of OCPRC's Planning Portfolio as described in the OCPRC's Five -Year Parks and Recreation Master Plan 2013-2017 ("Recreation Plan'). Please see Recreation Plan: Chapter 7, pp. 3-5. History of the Red Oaks Vision and Concepts: • May 2, 2012 — Introduction of the Red Oaks master planning process to the Parks Commission • June 6, 2012 — Submission of draft Red Oaks Vision and Concepts to Parks Commission for review • July 11, 2012 — Permission granted by Parks Commission for staff to solicit public comment on the Red Oaks Vision and Concepts • July 23 through September 15, 2012 — Public Comment Period • September 10, 2012 — Presentation of Red Oaks Vision and Concepts to Madison Heights City Council • October 1, 2012 — Madison Heights Nature Center becomes an OCPRC Facility: Red Oaks Nature Center at Suarez Friendship Woods STAFF RECOMMENDATION • The final draft of the Red Oaks Park Vision and Facility Concepts is being provided to the Commission for review prior to the 3/6/2013 meeting (an approximately 20 page document). Donna Folland will have a PowerPoint to report on public comment results at the Parks Commission meeting on March 6th. All documents will be available at: http://www.destinationoakland.com/parkplanninglPages/RedOaks.aspx • Staff requests approval of the Red Oaks Park Vision and Facility Concepts as the guiding document for Red Oaks County Park from 2013-2022. MOTION Move to approve the Red Oaks Park Vision and Facility Concepts 2013-2022. IW J The Red Oaks Park Vision and Facility Concepts 2013-2022, pending Parks Commission approval, will be the guiding document for the development and operation of Red Oaks County Park over the next ten years. It is the result of a comprehensive planning process that involved Parks staff, Parks Commission members, community officials, recreation partners, park users, and the public. The Oakland County Parks and Recreation Commission gave its approval on July 11, 2012 to proceed with inviting public comment on the draft Red Oaks Park Vision and Facility Concepts 2013-2022. The public comment period commenced on Monday, August 7 and closed on Wednesday, September 15, 2012. This final draft of the Red Oaks Park Vision and Facility Concepts 2013-2022 and the request for approval are provided to the Oakland County Parks Commission for the March 6, 2013 Parks Commission meeting. Ij1'll SA-2 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted far Parks Commission Approval: March 6, 2013 TABLE OF CONTENTS ParkVision............................................................................................................................................................ 5 RedOaks Vision.........................................................................................................................................................5 WaterQuality Vision.................................................................................................................................................6 EducationVision........................................................................................................................................................7 AccessibilityVision....................................................................................................................................................8 RedOaks Business Strategy......................................................................................................................................9 FacilityConcepts..................................................................................................................................................11 Analysisof Facilities................................................................................................................................................11 Roadways and Parking Facility Concept..................................................................................................................13 Park Trails and Non -Motorized Access Facility Concept.........................................................................................14 NaturalAreas Facility Concept................................................................................................................................15 Youth Soccer Complex Facility Concept..................................................................................................................16 GolfCourse Facility Concept...................................................................................................................................17 WaterparkFacility Concept.....................................................................................................................................18 f-...:.::.. Dog Park Facility Concept.......................................................................................................................................19 x Red Oaks Nature Center at Suarez Friendship Woods Facility Concept.................................................................20 References...........................................................................................................................................................21 Notes....................................................................................................................................................................21 TABLE OF FIGURES Figure A: Aerial photograph showing location of Red Oaks facilities..........................................................................12 M Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 This page left intentionally blank Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft SubmittedforParks Commission Approval: March 5, 2013 Park Vision Red Oaks Vision Red Oaks County Park is the product of effective and creative partnerships at the local, county, state and federal level. Red Oaks is a regional recreation destination that serves diverse populations and multiple, dedicated user groups. The park makes productive and environmentally sustainable use of urban land, which, due to the location of the George W. Kuhn Drainage District, would otherwise be unavailable for development. We will strengthen the role of Red Oaks County Park as a regional destination for accessible recreation and learning experiences, and by promoting the park as a Cooling off in the Lazy River at the Red Oaks Waterpark gateway to the richness of recreational opportunity that is available in Oakland County. On the local level, we will nurture strong connections with surrounding urban communities and enhance the social fabric by providing a friendly gathering place, introducing people to recreation, and promoting volunteerism and life-long learning. With increased participation and the identification of new revenue sources at Red Oaks, we will enhance the financial sustainabiiity of the park. Red Oaks will have a positive effect on the local economy by attracting new residents to the local community and encouraging park visitors to make use of local businesses. Development of Red Oaks as a gateway to other parks in the Oakland County Parks system will enhance the financial sustainability of Oakland County Parks and Recreation. Nursery school Olympics Parade at the youth Soccer Complex Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Water Quality Vision Concern for water quality is an important element of the Red Oaks Vision and has two components. First, to implement best practices at all facilities at Red Oaks to ensure that stormwater is slowed and filtered and no pollutants are released; and second, to provide public education about the positive affect of the George W. Kuhn (GWK) Retention Treatment Basin (RTB)' on the water quality of the Clinton River. Red Oaks County Park exists because of a 40-year effort to prevent pollution from entering the Clinton River from southeast Oakland County. The watercourse flowing through Red Oaks was historically known as the Red Run. In 1972, the stretch between John R and Dequindre Road No -mow area surrounding Golf Course retention pond became an underground retention basin, named the Twelve Towns Drain. The current facility, the George W. Kuhn Retention Treatment Basin, has a capacity of 126 million gallons. Most of the combined sanitary and stormwater sewaeez from GWK's 38.51 square mile catchment area is pumped to the Detroit Wastewater Treatment plant; any overflow is finely screened and disinfected before being discharged to the Red Run Drain in Macomb County, and subsequently the Clinton River. The course of the basin forms the centerline of Red Oaks, as evidenced by the manholes that are located throughout the park. OCPRC's management of Red Oaks is a continuing partnership with the Oakland County Water Resources Commissioner's office that manages the GWK. Public education at Red Oaks presents an excellent opportunity to showcase the success of public works projects like the GWK in managing the combined sewage of older urban areas and significantly descreasing the pollution that is released into the watershed. While the GWK manages pollution from much of southeastern Oakland County (14 communities), OCPRC has the responsibility to manage rainfall received by the park areas between John R and Dequindre roads (Red Oaks Golf Course, Waterpark and Dog Park) This runoff is not treated by the GWK but is released into the Red Run Drain at an outfall located just east of Dequindre Road. No -mow areas and parking lot swales slow and filter stormwater runoff in these park areas. Staff management of potential pollutants that are stored or used on site is in compliance with the Michigan Turfgrass Environmental Stewardship Program (MTESP)3 and Oakland County's Phase II Stormwater Pollution Prevention Initiative (SW PPI) ° permit. The Red Oaks Water Quality Vision will help implement the natural resources action plan included in Chapter9: 5trategicAction Plan in the Five -Year Parks and Recreation Master Plan 2013-2017 (OCPRC, 2013, pp. 10-11). Runoff from the Golf Course parking lot is filtered and absorbed in swales planted with native species. 8A-6 Red Oaks Park Vision and Facility Concepts 2013 —2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Education Vision Introduction to golf at the Nursery School Olympics program in 2010. The Red Oaks Education Vision is integral to the comprehensive educational action plan that was developed as part of the Recreation Plan (OCPRC, 2013, pp. 31-32). The recent incorporation of the former Madison Heights Nature Center (now the Red Oaks Nature Center) into the Red Oaks County Park complex makes implementation of this action plan of vital importance both to Red Oaks and to OCPRC. The Red Oaks County Park complex plays an important role in relation to water quality — both in its connection with the George W. Kuhn Retention Treatment Basin and the water quality best management practices in practice at the park. Focusing education efforts on these roles will also help implement the Recreation Plan's action plan for natural resources management and environmental responsibility (OCPRC, 2013, pp. 10-11, 43). The Red Oaks Education Vision recognizes the role of education In creating and enhancing recreational experiences; communicating the value of OCPRC as a steward of public resources; and in supporting behavior that ensures quality of life in Oakland County. This Education Vision also recognizes that education is notjust a building — such as the Red Oaks Nature Center; it includes many types of education, including history, recreation, nature, art and culture, and healthy living. We identify three methods to deliver education at Red Oaks County Park: • Facility -Based: Connecting the visitor with a specific site Ff Physical sites and facilities, such as Red Oaks Nature Center, are at the center of these experiences. • Instructor- Based• Connecting the visitor with knowledge The facilitated experience is delivered through outreach experiences — such as Star Lab, school and community programs and park tours — that are led by an instructor. • Resource -Based: Connecting the visitor with the resource The visitor has the opportunity to interact directly and positively affect the resource through participation in directed programs —such as annual bird and butterfly counts, nest box monitoring, natural resource stewardship, and water quality monitoring. Considering the opportunities for educational experiences within the context of an overall service portfolios is especially important for Red Oaks County Park. The park has a well -established wide array of specialized opportunities and its geographic location makes it accesible to residents of the more heavily urbanized areas of Oakland, Macomb and Wayne Counties. Pitching Clinic at Red Oaks Golf Course 8A-7 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted forParks Commission Approval: March 6, 2013 Accessibility Vision Red Oaks is surrounded by communities that vary in ethnic diversity, socioeconomic status, and with individuals who vary in age, interest, and physical ability. Red Oaks has a strong history of providing adaptive recreation programs and equipment for people with disabilities. The Golf Course currently hosts an adaptive golf league and the Waterpark has a zero -depth entry wave pool and offers water wheelchairs. It is the intent of the suggested improvements in facilities and customer service at Red Oaks to build on this history by ensuring that all facilities meet the requirements of the Americans with Disabilities Act (ADA)' and to provide ADA- compliant equipment. The Red Oaks Accessibility Red Oaks Waterpark wave pool features a zero - depth entry and water wheelchairs. Vision is to provide greater access to recreation for everyone and to specialize in introducing people to new recreational experiences. With the development of proposed new training facilities, the Golf Course has the opportunity to become a regional attraction for accessible golf. The new education activities at the Nature Center will open a new world of nature -based t` recreational experiences in southeast Oakland County for people with disabilities. As OCPRC implements this Vision and Concepts, it has the opportunity and obligation to discover and remove any barriers that separate people from experiencing our county parks. Potential barriers are not only physical. The communities surrounding Red Oaks have seen an Types of Potential Barriers to Recreation Financial Transportation/Geographic Cultural/Educational ♦ Linguistic Physical/Cognitive Socio-Economic increase in diversified racial populations, which may present cultural and language barriers. Our success in this endeavor will further demonstrate the importance of the role of public agencies in developing sustainable facilities and promoting equitable access to open space and recreation. The Red Oaks Accessibility Vision is supported by the Recreation Plan's action plan for accessibility and universal design (OCPRC, 2013, p. 19). The accessibility actions include development and implementation of an Accessibility Transition Plan and the approval of a universal design policy. Red Oaks Golf Course hosts an adaptive recreation golf league and has adaptive golf carts available. (�t3 Red Oaks Park Vision and Facility Concepts 2013 —2022 Final Draft Submitted for Parks Commission Approval., March 6, 2013 Red Oaks Business Strategy The business strategy for Red Oaks County Park envisions the sustainability of the park and its component facilities. A complementary relationship is identified between basics and value-added experiences and an understanding of the levels of support provided by the public through the parks millage, by holders of annual motor vehicle permits, by purchasers of additional programs and services, and by special user groups. Key to the overall business strategy is a financial equation that evaluates potential sources of revenue for a facility In relation to the costs of operating the facility. The costs of operation that exceed the revenue generated are subsidized by allocation of funds from the parks millage. Some basic experiences, such as trails, playgrounds, and access to natural areas may be entirely subsidized, while other more structured and specialized recreational experience may generate additional revenue and be somewhat self -funded. It is important to note that successful revenue generation by value-added experiences may contribute to basic experiences, park infrastructure, and the overall sustainability of the entire park. The Red Oaks Business strategy is supported by the Recreation Plan's action plan for fiscal sustainability (OCPRC, 2013, pp. 44-45)that identifies development of cost recovery targets through the service portfolio project and further development of OCPRCs contributions program. Support for Basic Recreational Experiences On August 3, 2010, Oakland County voters approved the renewal of a 10-year .2415 parks millage that provides for: operational costs of basic recreational experiences within Oakland County Parks, outreach programs that bring Oakland County Parks to communities throughout the county, and land acquisition to expand parks. For a home valued at $175,000, the homeowner pays about $21/year to support Oakland County Parks and Recreation. Within Red Oaks, examples of these basic experiences are the playground, dog park, and the natural areas and trails at Suarez Friendship Woods. These experiences are open to the public without additional cost to those who choose to ride, bike, walk, or take public transportation to our parks. The Recreation Assistance Partnership Program 1O(RAPP) grants recreational services to communities and community groups who apply and are approved for assistance. The services may either be brought directly to the partner or we provide OCPRC buses to transport participants to our parks. OCPRC bears significant costs that cannot be funded by the parks millage alone, such as capital improvements and major maintenance of parking lots and roads within our parks. The sale of annual motor vehicle permits provides revenue to maintain this key supporting infrastructure in our parks, which in turn supports the delivery of basic services. A motor vehicle permit is required (annual or daily) to enter with a motor vehicle or park at Red Oaks Dog Park or the Red Oaks Nature Center. A vehicle permit is not required for pedestrian or other non -motorized access to the Dog Park, Nature Center, or to the trails at Suarez Friendship Woods. Lots of fun Is waiting for anyone who drops In to the playground at Red Oaks Youth Soccer Complex. 8A-9 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval., March 6, 2013 This group of moms and children meet for a walk every week at the trails at the Red Oaks Nature Center and Suarez Friendship Woods Support for Value -Added Experiences Value-added experiences go beyond basic experiences and allow OCPRC to address the recreational needs of specific user groups and the individual interests of park patrons. These experiences are intended to enhance the basic park experience and are provided at an additional cost. Examples of value-added experiences at Red Oaks includes soccer, golf, golf programs, Dog Park programs, Waterpark entry, special events, and sales of refreshments and convenience items. Providing a mixture of basic and value-added experiences is an important factor in the long-term sustainability of the park. Marketing Opportunities Red Oaks County Park has a unique marketing opportunity. Its location in the southeast corner of Oakland County makes it a potential 'gateway' to the Oakland County Parks system for residents of Oakland, Wayne and Macomb Counties. An important part of the gateway concept is to use Red Oaks to introduce recreational experiences usually associated with remote rural areas, such as camping, skiing, snowshoeing, geocache, and other -- experiences. Development of the gateway concept will be a central tenet of the marketing strategy for Red Oaks. Currently, the facilities at Red Oaks have fairly distinct user groups. Cross -marketing of the facilities is recommended and would be Intended to inform users of specific facilities about the recreational opportunities available at other Red Oaks facilities or at other parks within the Oakland County Parks system. The high visibility of Red Oaks facilities offers opportunities for marketing on behalf of the entire parks system along John R Road. Design of facilities in this area should maximize attractiveness to traffic on John R, 13 Mile and Dequindre roads and consider signage and banners that promote both Red Oaks County Park and the entire parks system. Implementation of these opportunities will be supported by the branding and marketing actions identified in the Recreation Plan's action plan for communications and marketing (OCPRC, 2013, pp. 40-41). An example of the DestinatlonOakland.com banner —this one is located at Telegraph Road (Waterford Oaks County Park). 8A-10 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Facility Concepts Analysis of Facilities A facility within this master plan is defined as a cluster or grouping of recreational opportunities that allows for tracking of the cost of providing recreational experiences and serves as the basis for making management decisions. Understanding of the park at the facility -level helps OCPRC track how money is spent and to evaluate the effects of expenditures and plan for outcomes. Each facility may provide a narrative or theme that is intended to draw visitors to the park and the park system. Also considered are the programs and business practices unique to each facility. The facility concepts are built on a detailed analysis that identifies the individual facilities (both current and proposed) and documents individual features of both the natural and built environment, including the age and condition of structures and the condition of open space areas and natural systems. The facilities analysis also documents recreational uses and specific programs that occur in each facility, including any revenue - generating activities. Red Oaks comprises eight facilities. Three of the facilities —Roadways and Parking, Trails and Non - A beautiful summer day with family and friends at the Waterpark Motorized Access, and Natural Areas— are general to the entire park and provide support to the other facilities. Five facilities —Youth Soccer Complex, Golf Course, Waterpork, Dog Park, and Nature Center —are self-contained in specific geographic areas of the park and the concepts in the master plan are based on existing uses and structures. The Golf Course pond with its naturalized shoreline helps protect water quality by filtering and storing stormwater 8A-11 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks commission Approval: March 6, 2013 Figure A: Aerial photograph showing location of Red Oaks facilities' COOUNT1fP NDS Oakland County Parks and Recreation 2800 Watkins take Road Waterford, MI 248-858.0808 www.Daallnnioroa4laM.rom )71 Trail Government Building Footprint Hardscapes ,T,iTi,enn reer 'C it c a z L C a C 1 The facilities not noted on the map — Roadways and Parking, Park Trails and Non -Motorized Access, and Natural Areas — are located throughout the entire park. SA-12 Red Oaks Park Vision and Facility Concepts 2013 —2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Roadways and Parking Facility Concept Red Oaks County Park has four entrance points that lead from surface streets in Madison Heights (13 Mile Road, John R Road, Dequindre Road, and Dartmouth Road) into the park. The park has five paved parking lots and one unpaved overflow parking lot. Facility Vision The vision for the Roadways and Parking facility is to work with local and county partners to increase the safety and convenience of vehicle access and ensure adequate parking for all facilities in the park. Facility Development • Improve convenience and safety of vehicle access to Golf Course off of John R Road. Evaluate two potential alternative solutions: o Revisit existing plans for creating a new entrance to the Golf Course off of the existing SOCRRA/Madison Heights Senior Center driveway. This plan would provide safer vehicle access because Golf Course visitors would use the traffic signal at John R Road and Dartmouth Street to enter and exit the Golf Course o Evaluate opportunities for relocating the Golf Course vehicle access. This opportunity may improve safety of access to Golf Course by locating the entrance and exit farther north on John R Road, away from the John R Road/Dartmouth Street intersection Consider opportunities for land acquisition or leasing to help address inadequacy of parking at the Waterpark when attendance is near capacity • Develop partnerships with neighbor businesses and churches to expand parking for events Programming / Business Practices • Off-season use of parking lots to host special events, such as basketball tournaments, barbecues, or other special events would expand the season when the park is in use and would potentially create new revenue sources for the park $A-13 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft submitted for Parks Commission Approval: March 6, 2013 Park Trails and Non -Motorized Access Facility Concept Maintaining neighborhood connectivity has long been a priority at Red Oaks. The original Golf Course design incorporated a covered walkway, which is still in use and connects the neighborhoods on either side of the Golf Course. A tunnel under the walkway accommodates golf carts. Red Oaks trails and pathways, both existing and proposed, are reflected on Madison Heights' pathways plan. Red Oaks' role in the pathway network is further amplified by its location in a dense urban area with connections to public transit and local businesses. Within Red Oaks, the Golf Course is open to the public in the winter months for cross-country skiing. Perimeter mileage is identified in the Dog Park individual dog runs for the purpose of walking and running along the inside of the Dog Park fences. The Suarez Friendship Woods (surrounding the Red Oaks Nature Center) contains 1.3 miles of paved trail with gate entrances to the neighborhoods on the east side of the park. Facility Vision The Park Trails and Non -Motorized Access vision focuses on enhancing connectivity, where feasible and justified by need, to both local and proposed regional trail and pathway networks. This includes coordination, where applicable to Red Oaks, with the City of Madison Heights as they complete their citywide pathways plan. The Red Oaks facility concept for trails and non -motorized access is supported by the Recreation Plan's action plan for trail - planning and development (OCPRC, 2013, pp. 20-21), Facility Development • Evaluate the feasibility of the proposed grant -funded connector trail project on the east side of the park. • Coordinate with Madison Heights as they complete pathway sections on the west side of the Golf Course or on adjacent land west of the Golf Course • Coordinate with Macomb County Planning and Economic Development and the City of Warren to evaluate potential connectivity with Macomb County's Trail Plan • Evaluate the need for improvements to the Suarez Friendship Woods trail system Programming Continue to collaborate with local communities to participate in walking and running events that incorporate Red Oaks' facilities. • Explore innovative ways to use Red Oaks facilities for walking, running and cross-country skiing Business Strategies • Developing greater connectivity with local and regional pathway networks will increase the accessibility of Red Oaks and will have a positive impact on the attractiveness and value the City of Madison Heights offers to residents and businesses 8A-14 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Natural Areas Facility Concept The recent addition of the Red Oaks Nature Center at Suarez Friendship Woods has provided a significant amount of urban natural area to Red Oaks. Naturalized areas, including retention ponds, native plant swales and no -mow areas, have been created throughout the park to increase connectivity for wildlife and help manage stormwater. The open space nature of the park makes it a potentially important green infrastructure link. Facility Vision The Natural Areas vision builds on established stormwater management best practices, such as no -mow areas and parking lot swales, and the history of the George W. Kuhn Drainage District in improving water quality in the Clinton River watershed. Increased visibility of these features will benefit the public and community leaders and will be implemented through interpretive signage of demonstration areas and strong working partnerships with relevant watershed public action committees. The Red Oaks facility concept for natural areas is supported by the Recreation Plan's action plan for natural resources management (OCPRC, 2013, pp. 10-11). Facility Development • Continue management of rain garden swales at Golf Course parking lot • Track progress of no -mow areas in the Golf Course and set goals for maintenance and improvement of vegetative quality, including the introduction of native species ` Develop no -mow areas in the Waterpark that discourage visitors from wandering into areas that are less visible to staff and also have the effect of filtering and slowing stormwater runoff from berms and surrounding commercial/industrial areas • Improve the quality and diversity of vegetation surrounding storm drain next to Dog Park parking lot. • Develop a species list and tree planting plan for Dog Park that locates trees appropriate to location of GWK drain structures • Implement 5-year outfall testing for SWPPI permit compliance • Explore MTESP certification for Dog Park with MTESP administrators and staff when applying for Golf Course and Waterpark re -certification • Conduct (or contract for) a detailed Natural Resources Assessment of Suarez Friendship Woods, including mapping of natural communities and mapping of populations of invasive species, and develop a Natural Resources Management Plan Programming • Use no -mow areas and parking lot swales as demonstration areas, including information about cost savings. Provide educational materials and signage about the "Seven Simple Steps" to water quality • Provide education highlighting the effectiveness of the George W. Kuhn facility in improving water quality in the Clinton River watershed Communicate with the Clinton River Area of Concern (AOC) Public Action Committee to align OCPRC water quality goals for Red Oaks with the AOC's criteria to delist beneficial use impairments Business Practices • Use Red Oaks Golf Course as a case study to contrast cost savings from now -mow management vs. conversion of greenspace to revenue -generating recreation areas 8A-15 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted far Parks Commission Approval., March 6, 2013 Youth Soccer Complex Facility Concept The Youth Soccer Complex is owned by the George W. Kuhn Drainage District, which is managed by the Oakland County Water Resources Commissioner (WRC). A license, use and maintenance agreement dated May 2007 gives the City of Madison Heights responsibility for the operation of the Youth Soccer Complex. The agreement ,.- also gives OCPRC certain maintenance responsibilities and the right to identify the Youth Soccer Complex as a facility of Red Oaks County Park. In addition to soccer fields, the playscape is a popular feature that includes a four-way coaster climber, rock climber, 3 tilted sky runners, a large soccer ball for climbing, and fitness equipment for adults and children. The building at the facility has restrooms and concessions and a meeting space that is used by county and local agencies for trainings and meetings, The Madison Heights Youth Soccer Association manages the concession and is responsible for reservation of soccer fields. Facility Vision The vision for the Youth Soccer Complex includes continued partnership with the Oakland County Water Resources Commissioner and the City of Madison Heights (enabled by the 2007 License Agreement). OCPRC has an opportunity to market both Red Oaks and the entire park system to families who use the soccer fields, concessions, and playground by providing education and information and by targeting special events to this population. Facility Development • Continue to provide maintenance services that are reimbursed by the City of Madison Heights via the funding mechanism per license agreement Programming Design special events for the Youth Soccer Complex in collaboration with recreational and agency partners Business Practices Promote use of the playscape to visitors of other Red Oaks facilities • Promote use of other Red Oaks facilities to soccer families 8A-16 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft SubmittedforParks Commission Approval: March 6, 2013 Golf Course Facility Concept The 107- acre nine -hole Red Oaks Golf Course was built in 1978, with a driving range located on the east side of John R. Additional golf facilities were developed on the east side of John Rthrough private partnerships. Starting in 2000, major drain construction caused the facilities on the east side to close and the Golf Course to be redesigned. The Golf Course re -opened in 2004 with a new Clubhouse / Pro Shop, bunkers, berms and three sets of tees at each hole. Facility Vision The vision for the Golf Course involves development of expanded and improved training and practice facilities and greater visibility from John R Road. Exploration of design considerations for the Clubhouse would potentially enable an increase in food and beverage service offerings and increased use of the Clubhouse for private and public events. Programming targeted to beginning golfers and adaptive recreation users will increase the regional significance of the Golf Course. Facility Development • Map GWK drain structures in relationship to Golf Course layout— in order to locate facility improvements where they will be in compliance with lease agreement and are less likely to be subject to disturbance from future drain improvements • Engage a qualified consultant to develop a design for the recently added property on John R, along with adjacent areas, that facilitates an increase in training and practice activities (i.e. driving range, putting and chipping greens). Additional ideas for use of this area include a putt -putt course and re -located Golf Course vehicle entrance/exit • Consider changes to the Clubhouse that isolate the Pro Shop activities and enable increased use of the Clubhouse for events, such as wedding showers, game nights, and club meetings • Consider changes to the Clubhouse that enable limited food service and greater ability to cater events. • Develop a formal agreement with SOCRRA regarding use of the "Landscape Materials Storage and Staging Area" located outside of park boundary • Develop a list of potential future uses if this land is no longer in use as a golf course. Consider such options as large greenspace, open parkland with trails and picnic areas, disc golf. Any future use needs to be appropriate to a site with a history of environmental contamination Programming • Continue and expand successful accessible recreation and beginner golfer programs Business Practices Consider revenue generating opportunities by developing Red Oaks as a leading recreational resource for beginning golfers and adaptive recreation users Explore ways to increase revenue generation from use of the Clubhouse for a greater variety of events BA-17 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft SubmittedforParks Commission Approval: March 5, 2013 Waterpark Facility Concept Red Oaks Waterpark opened in 1987 with a wavepool and waterslides. It was expanded in 2002, adding Splashtown for smaller children and the Lazy River. A new guest entrance was added in 2011. The Waterpark area is approximately 27 acres. The Waterpark is open from Memorial Day to Labor Day and hosted over 116,000 guests in 2012. Facility Vision The vision for the Waterpark is focused on improvements in customer service that will make the current successes and high attendance sustainable. Facility Development • Map GWK drain structures in relationship to Waterpark layout— in order to locate facility improvements where they will be in compliance with lease agreement and are less likely to be subject to disturbance from future drain improvements Evaluate aging infrastructure and potential need for replacement of wave -making system • Consider facility changes that discourage visitors from wandering into areas that are less visible to staff, such as the creation of no -mow areas (which also have the effect of filtering and slowing stormwater runoff) and/or adjustment of fence locations Add family restrooms • Update security camera system • Explore potential for land acquisition or lease in order to consider adding parking capacity and new recreational features Operational • Explore new and innovative techniques for staff management of crowds on high -attendance days, both in the ticket queue and within the Waterpark • Consider instituting bag checks to ensure that no glass containers, opened beverage containers, or alcohol are brought into the Waterpark Programming Consider designing programs that are targeted at specific audiences and encourage use of the Waterpark at lower capacity times • Off-season use of parking lot to host special events, such as 3-on-3 basketball tournaments or blow -cart events would expand the Waterpark season and would potentially create new revenue sources Business Practices • Work with food service vendor to improve attractiveness and variety of food service offered at the Waterpark, increasing revenue from food service • Consider offering food service from mobile vending carts both in the ticket queue and in the Waterpark • Consider developing the ability to sell convenience items, such as towels, sunscreen, and disposable diapers Red Oaks Park Vision and Facility Concepts 2013 —2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Dog Park Facility Concept The 5.2-acre Dog Park opened in 2010 and offers off -leash recreation for dogs. It has a friendly atmosphere, where both people and dogs socialize. There are four fenced enclosures, including one for small dogs. Amenities include a pavilion, picnic tables, benches, waste bags, pet drinking water, and outdoor lighting. A health walk has been created around the perimeter of each dog enclosure; signage identifies the mileage of each walk. Facility Vision The Dog Park vision focuses on providing amenities that improve customer service and make current successes sustainable. Facility Development • Map GWK drain structures in relationship to dog park layout— in order to locate facility improvements where they will be in compliance with lease agreement and are less likely to be subject to disturbance from future drain improvements • Add irrigation to maintain turf in Dog Park and Waterpark overflow parking area • Replace portable toilet with a permanent restroom facility for Dog Park visitors; discuss with Oakland County Water Resources Commissioner the potential for creating restroom facilities in association with GWK facility without disrupting GWK operations • Replace aging agility equipment with permanently -installed agility structures —creating a dog playground (appropriately located in relation to GWK drain structures) Provide shade for Dog Park visitors and their dogs by planting trees and installing permanent shade structures (appropriately located in relation to GWK drain structures • Work with Natural Resources Management staff to improve the diversity and quality of vegetation in retention area surrounding storm drain next to parking lot and showcase as a demonstration area • Explore innovative solutions for disposing of dog waste in an environmentally -friendly manner Programming • Schedule the introduction of new Dog Park programs to coincide with completion of facility improvements Business Practices • Consider business practices at Red Oaks Dog Park within the context of an OCPRC Dog Park Strategy (to be developed). Strategy should consider: marketing of dog runs for private rentals; development of Dog Park membership program; individual theme development to distinguish OCPRC dog parks from one another; cross -marketing of OCPRC dog parks; and expanded development of partnerships with pet supply stores and animal rescue organizations Consider development of a Dog Park "Friends" group to help with self - policing and build pride in the facility 8A-19 Red Oaks Park Vision and Facility Concepts 2013— 2022 Final Draft Sabmitted forParks Commission Approvok March 6, 2013 Red Oaks Nature Center at Suarez Friendship Woods Facility Concept Oakland County Parks and Recreation began operation and management of the Red Oaks Nature Center on Oct. 1,2012. The 25-year Lease Agreement (approved by the Parks Commission on July 11, 2012) with the city of Madison Heights includes the former Madison Heights Nature Center and the entire 37.81-acre property know as the George W. Suarez Friendship Woods. The park is named after the long-time Madison Heights mayor and county commissioner. The Suarez Friendship Woods property features approximately 1.3 miles of paved asphalt trail. The natural areas are designated by the Michigan Natural Features Inventory as a Priority 3 Potential Natural Area. Facility Vision The Red Oaks Nature Center is envisioned as a gateway to the Red Oaks County Park complex and the Oakland County Parks system and provides nature education and other types of programs in southern Oakland County. This vision is supported by the Recreation Plan's action plan for nature interpretation and education (OCPRC, 2013, pp. 31-32). Facility Development Prioritize management of the Red Oaks Nature Center at Suarez Friendship Woods in three phases: • Phase 1: Evaluate and improve access, parking and maintenance needs • Phase 2: Evaluate and improve building exterior and grounds, including trails, natural areas, and external structures • Phase 3: Evaluate and improve the interior of the building envelope Programming • Evaluate and improve the exhibit collection • Develop and implement a program and services plan for the Nature Center as part of an organization - wide Nature Education Programs and Services Plan (OCPRC, 2013, p. 31) • Cultivate existing volunteers and recruit new volunteers to assist with programming and Nature Center management through OCPRC's Volunteer Program and guided by the Recreation Ptan's action plan for volunteer services (OCPRC, 2023, p. 30) Business Practices • Identify Red Oaks Nature Center as a gateway for the purpose of increasing the regional draw to other OCPRC parks and facilities for residents of Wayne, Macomb, and southeastern Oakland County; incorporate this concept into marketing plans 8A-20 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval: March 5, 2013 References OCPRC. (2013, February 6). Chapter 9: Strategic Action Plan. Five -Year Parks and Recreation Master Plan 2013- 2017. Waterford, MI: Oakland County Parks and Recreation Commission. WRC. (2009, December 23). George W. Kuhn Retention Treatment Basin. Retrieved April 11, 2012, from Oakland County Water Resources Commissioner: http://www.oakgov.com/water/assets/docs/gwk_broch ure_jacy_garrison_20091223.pdf Notes 1 George W. Kuhn (GWK) Retention Treatment Basin (RTB): The George W. Kuhn Drainage District (formerly the Twelve Towns Drainage District) serves all or part of 14 communities, encompassing a drainage area of 24,500 acres upstream of the Red Run Drain, a tributary of the Clinton River. During dry weather, all flow is routed to the Detroit Wastewater Treatment Plant, but during heavy rainfall, high volumes of combined sewage (typically more than 93 percent storm water) exceed the outlet capacity to Detroit, causing excess flow to be diverted to the George W. Kuhn Retention Treatment Basin (GWK RTB) where it is stored, screened and disinfected prior to discharge to the Red Run Drain. The original facility was built in 1972, but unfortunately, by the early 1990s, the facility could no longer meet more stringent environmental regulations. Planning for an expansion began in the late 1990s, and construction was completed in 2006. Outfitted with the latest in engineering and controls technology, the GWK RTB will protect and improve the quality of the Clinton River for decades to come. (WRC, 2009). See www.oakgov.com/water. z Combined Storm and Sanitary Sewers: A combined sewer is a type of sewer system that collects sanitary sewage and stormwater runoff in a single pipe system. Combined sewers can cause serious water pollution problems due to combined sewer overflows, which are caused by large variations in flow between dry and wet weather. This type of sewer design is no longer used in building new communities, but many older cities continue to operate combined sewers. (From Wikipedia: http://en.wikipedia.org/wiki/Combined sewer). 3 Michigan Turfgrass Environmental Stewardship Program: This program is intended to organize efforts of the turfgrass industry, state agencies, Michigan State University (MSU), and environmental advocacy groups to advance the environmental stewardship of the turfgrass industry and to recognize environmental achievements. The program was developed at MSU with support from the Michigan Turfgrass Foundation, Michigan Department of Agriculture, Michigan Department of Environmental Quality and Golf Association of Michigan. The MTESP consists of self -evaluation modules that can be used to identify, assess and eliminate potential detrimental environmental impacts on your property. The materials are designed to clearly identify environmental laws and regulations impacting the turfgrass industry and promote compliance with those laws and regulations. It is also designed to promote pollution prevention strategies and to recognize environmentally sound management practices. The program includes sections dedicated to promoting fish and wildlife habitat, indigenous vegetation, and water quality protection.Once certified, sites go through a recertification visit and assessment every 3 years. (See http'//www michiganturfgrass ork/http�//www michiganturfgrass ora/ mtesp 86/), ° Phase It Stormwater Pollution Prevention Initiative (SWPPI): Phase II is part of the Federal Clean Water Act, which established the National Pollutant Discharge Elimination System (NPDES) permit program in 1972. In 1987, the aA-21 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval: March 6, 2013 Clean Water Act adopted a phased approach to control pollutants for different categories of stormwater discharges. Phase II regulations were established in 1997 and regulate counties, cities, townships, and villages that own or operate serparated storm sewer systems located in urbanized areas (those with a population over 50,000 by the year 2001). Separated storm water sewer systems include open and closed drains and detention facilities that carry only stormwater, not sewage or combined stormwater and sewage. Oakland County departments and agencies, including OCPRC, collectively own and operate separated storm sewer systems, Because these systems are located in urbanized areas, Oakland County is required to have a Phase II Stormwater Permit. Oakland County's Permit is managed under the authority of the Oakland County Water Resources Commissioner. The SWPPI is the plan developed by Oakland County to meet the requirements of the Phase II permit. (See http://www.oakgov. com/water/assets/docs/PH2StormwaterPerm it/OC%20Phase%2011%20%20in%20a%20N utshe I I%20a n d%20atta ch m ents. pdf ). 5 Service Inventory and Portfolio: The Service Inventory is a categorized list of existing and proposed park and recreation services provided by OCPRC. It is the foundation for the Service Portfolio — which is a balanced mix of basic and value-added services that is designed to meet the mission of OCPRC and generate revenue to enhance financial sustainability. 6 Adaptive Recreation: is a concept whereby people with disabilities are given the opportunity to participate in recreational activities. Through the use of activity modifications and assistive technology, athletes or participants in sports or other recreational pursuits are able to play alongside their non -disabled peers. Activity Modifications are changes made to a game or activity that allow all players to have an equal or more equal chance of doing well. One example of an activity modification is a wheelchair basketball game, where both disabled and non -disabled players use wheelchairs. The players' ability to walk is no longer a factor In how well they play. Assistive Devices are any machines or equipment used to level the playing field in a mixed -ability competition, or to allow someone the opportunity to participate that could not do so without its benefit. Good examples of assistive devices are pool lifts that lower non -ambulatory swimmers into a pool, and standing frames that allow wheelchair users to stand up while playing ball. Many municipal governments in the U.S. use adaptive recreation as a way to meet the requirements of the Americans With Disabilities Act, specifically its section dealing with public services. Governments are required by ADA law to provide reasonable accommodation to people with disabilities in order to allow them participation in sports and recreation programs. (from Wikipedia: http://en.wikipedia.org/wiki/Adaptive recreation). Americans with Disabilities Act (ADA): The Americans with Disablities Act of 1990 (ADA) is a law that was enacted by the U.S. Congress in 1990. The ADA is a wide-ranging civil rights law that prohibits, under certain circumstances, discrimintation based on disability. It affords similar protections against discrimination to Americans with disabilities as the Civil Rights Act of 1964, which made discrimination based on race, religion, sex, national origin, and other characteristics illegal. Disability is defined by the ADA as a "a physical or mental impairment that substantially limits a major life activity." The determination of whether any particular condition is considered a disability is made on a case by case basis. a Basic Recreational Services are funded through the dedicated property tax millage and provide basic recreational experiences to the public without the additional cost to those who chose to ride, bike, walk, or take public transportation to our parks. Examples of basic recreational experiences include trails, playgrounds, sledding hills, picnic areas, and access to natural areas. In some parks, capital improvement and major maintenance of roadways and parking lots requires additional support and a day -use or annual motor vehicle pass is required to enter the park by motor vehicle and access basic recreational services. 9 Value -Added Recreational Services provide recreational experiences that go beyond basic recreational experiences and allow OCPRC to address the needs of specific user groups and individuals. These experiences are intended to enhance the basic park experience and are provided at an additional cost. Examples of value-added experiences include rental of picnic pavilions, use of waterparks, dog parks, special events, and sale of 8A-22 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Final Draft Submitted for Parks Commission Approval; March 6, 2013 refreshments and merchandise. Providing a mix of basic and value-added experiences is an important factor in the long-term sustainability of OCPRC. 10 Recreation Assistance Partnership Program (RAPP): Initiated in 1982, the program grants recreation opportunities and experiences, including outreach programs and bus transportation, to cities, villages, townships, community parks & recreation agencies, downtown development authorities and schools in Oakland County. http://www.destinationoakia nd.com/recprogra ms/mobil erecreation/Pages/RecreationAssistancePartnership. aspx 8A-23 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 6,2013 AGENDA ITEM No. 8 B BusINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: February 27, 2013 Subject: Request for the Sale of Alcohol on OCPR Commission Property INTRODUCTION AND HISTORY The Oakland Parks Foundation is requesting the safe of alcohol be approved by the OCPR Commission for three upcoming events being held on OCPR Commission property. Per the newly approved Park Rules and Regulations (approved by the County Board of Commissioners at their January 23, 2013 meeting), such use shall be permitted only with the approval by the Parks and Recreation Commission. Per Michigan Liquor Control Commission regulations (and the Parks Rules and Regulations) the applicant for this type of "special permit' from the MLCC must be made by a non- profit organization. Staff will work with the Foundation to ensure that the license is secured and documented in Parks files, and that all insurance requirements are met as set forth by Oakland County Risk Management. Oakland County Parks and Recreation has had success with this type of special use in the past, most recently with the King of Darkness ski jump competition at Groveland Oaks in 2010, where a special license was pulled by the Rainbow Connection for the operation of a "beer tent' at the event. Having alcohol sales at certain events helps draw people to the event and provides an extra amenity to guests while benefitting a local non-profit organization. The three events where this use is being requested are: Cinco de Mayo Celebration: This event is being hosted at the County Market the evening of Friday, May 3, 2013, in partnership with La Familia and Oakland County Parks. Oakland County Parks and Recreation has an ongoing relationship with La Familia that began with their pilot program use of the community garden plots at the Waterford greenhouse complex. This Pontiac -based organization provides family, health and welfare services to Hispanic families in the Pontiac area. Our gardening and educational programs with them at the greenhouse have been very successful and received positive feedback from participants. Oakland Parks Foundation and La Familia are teaming up, with Oakland County Parks assistance, to host a Cinco de Mayo event at the County Market, complete with food, drinks, music, dancing and entertainment to showcase the County Market and reach out to the broader community. Oakland County Parks surveys have shown that there is a need and a desire to see more cultural events at the parks. This partnership with La Familia and the Oakland Parks Foundation will allow for the provision of one such event at very little cost to OCPR. The event will be ticketed (a limited number of tickets will be sold) which will include a certain number of food and drink tickets per person to sample from local restaurants. 2. Clarkston SCAMP Concours in the Park: This car show was previously held in downtown Clarkston but has outgrown that space and will be moving to the outdoor arena at Springfield Oaks this summer. The event, scheduled for July 26, 2013, features a mix of new and classic cars as well as local food from places such as Cooks Farm Dairy and Clarkston Union. Oakland County Parks has a long-standing relationship with Clarkston SCAMP which has hosted its summer camp — and many other programs for children and young adults with special needs — at Oakland County Parks facilities over the past 30+ years. Clarkston SCAMP is looking forward to working with the Oakland Parks Foundation to provide a beer tent at this year's event, This added amenity will be complementary to the food sales and will encourage participants to come out to Springfield this first year that the event is no longer in downtown Clarkston. The beer tent, adjacent to the arena, will provide ample space for viewing the cars as they tour through the arena when they arrive at the park. Page 2 Oakland Uncorked: This food and wine tasting event will be hosted at the Oakland County Market the evening of Friday, August 2, 2013, in partnership with the Waterford Chamber of Commerce and Oakland County Parks and Recreation. This outdoor summer food and wine event will be an opportunity to draw a diverse new crowd to the Oakland County Market while showcasing some of Oakland County's best restaurants. The Waterford Chamber and Oakland Parks Foundation will work to secure a wine distributor to provide samples of a wide variety of wines to complement the food. While logistics are still being discussed, each restaurant may be provided with a wine to guide their preparation of food sample, adding a "competition" to the event for "best pairing' to be voted on by event -goers. This will be a ticketed event for which sponsors are also being sought to bring in revenue for the three organizing entities. Please see the attached fetter of support from the Waterford Chamber. These three events will help further OCPR efforts to diversify our park patrons and bring new patrons to our facilities by creating new and exciting activities at our parks. Parks staff will work closely with Corporation Counsel and Risk Management on creating partnership agreements outlining the details (and any special requirements) of the events. These partnership agreements will be presented at the April OCPR Commission meeting for approval. Also attached is a DRAFT application form for requesting the sale of alcohol on OCPR Commission property. Park Rules and Regulations provide the criteria for which the sale of alcohol is allowable on OCPR Commission property. Staff is recommending a process by which organizations apply for this type of use to be approved by the OCPR Commission as a first step. Once that use is approved, the applicant will provide staff with the proper documentation (most notably the insurance certificate and copy of the Michigan Liquor Control Commission (MLCC) license) prior to the event. These two items take time and money to acquire, and staff felt that having applicants pull insurance and licenses prior to approval from the OCPR Commission for the special use would be premature. After speaking with Oakland County Risk Management, there are no insurance requirements we can provide in the application process, as each event will be looked at by Risk Management on a case -by -case basis once the use is ............ approved by the Parks Commission. In order for organizations to receive a special one -day license from the MLCC, they have to provide proof of their non- profit status as well as provide a resolution from their governing body indicating their intention for the event and special license. Therefore by requiring a copy of the MLCC license, the OCPRC will be provided with this additional detail. The Consumption of Alcohol Policy is currently being revised based on the new Rules and Regulations and is anticipated to be presented at the April OCPR Commission meeting. STAFF RECOMMENDATION Staff recommends the OCPR Commission approve the three requests for the Sale of Alcoholic Beverages on Commission Property for the three events outlined above. MOTION Move to approve the requests for the Safe of Alcoholic events: Cinco de Mayo event at the County Market 07/26/13; and Oakland Un-Corked Event at the Oakland approval of Risk Management and the receipt of documents. Beverages on OCPR Commission property for the three on 05/03113; SCAMP Car Show at Springfield Oaks on County Market on 08102/13, contingent upon review and the completed application and appropriate insurance MM 3 r r ' o February 12, 2013 Oakland 'arks Tip Gerald A. Fisher Chairman, Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI48328 Re: Request for Sale of Alcoholic Beverages on Commission Property Dear Commissioners, The Oakland Parks Foundation is gearing up for an exciting year and we are very much looking forward to working with the Commission on a number of special events designed to both raise funds for the Foundation (which in turn will support the Commission's efforts) and to bring exposure and new business to the Parks. Per the recently adopted 2013 Park Rules and Regulations, Section 40.2, we would like to request the Commission's approval for the sale of Alcoholic Beverages on Commission property in conjunction with three new and exciting events. These events are: 1. Cinco de Mayo Celebration (in collaboration with La Familia and Oakland County Parks): A cultural K celebration with food, drinks, music and entertainment at the County Market on May 3'a 2. SCAMP Contours in the Park (Car Show): The Oakland Parks Foundation would like to provide a beer tent service for this event, moved this year to Springfield Oaks on July 26`n 3. Oakland Uncorked (in collaboration with the Waterford Chamber of Commerce and Oakland County Parks): A food and wine sampling event featuring Oakland County restaurants at the County Market on August 2"a. With the Commission's approval we will move ahead with securing special licensure from the Michigan Liquor Control Commission for these events, all of which will be marketed as adult events. We are excited to partner with these other outstanding non-profit organizations to put on these events at the Parks. We are hopeful that they will draw new park users to your facilities and help further the Commission's mission to provide quality recreation experiences that encourage healthy lifestyles and support economic prosperity. Thank you for your consideration. Please don't hesitate to call with any questions. Sincerely, } 4, �l Noreen Keating 1 Executive Director 248-672-2761 ntkeating@sbcglobal.net 1580 SCOTT LAKE ROAD m WATERFORD ^ MI - 48328 8 B-3 clarkston -SCAMP `A Spceial Canip fir Special Kids!" 6389 Clarkston Road • Clarkston, Michigan 48346 Phone 248.623.8089 • Fax 248.623,8070 clarkstonscamp.com PRESIDENT February 12, 2013 Darn Hoke,• Clarkston 1" VICE PRESIDENT Jeffery Rocscr, D.D.S. Clarkston VVICE ERISIDENT Gerald A. Fisher, Chairman Derek Wcrzrer clarluton Oakland county Parks and Recreation Commission TREASURER 2800 Watkins Lake Road Mark Vcxlir+dcn claawkslnn Waterford, MI 48328 SECRRTARY Dr. Rebecca Rauph chrlutmu Re: Concours in the Park Car Show at the Ellis Designer Showcase FAST FfdSIDLvT Marten , Stone Home &Farmstead Dig Clarkston BOARD OF DIRECTol2S Dear Oakland County Parks and Recreation Commission: Zac Bcll Clarkston Himold Inwager As you may be aware, Clarkston SCAMP, Oakland County Parks and Waterford Recreation and the Oakland Park Foundation have been working closely to Pa Chula ,L.elBrrwauk host the Concours in the Park at Springfield Oaks County Park. Clad.-stou Cln'is Cocper Clarkston Anne Eva„ By combining the Concours in the Park event with the Ellis Designer clarks,nn Showcase Home & Farmstead Dig week-long event, we are creating a Ioscph Fabaeio C1.rrls«>„ tremendous opportunity to leverage media attention, marketing dollars and Rich Clean a list of other invaluable resources. Clarkston Judy Huddinoa clank"°" These events are a great opportunity to draw people to the Ellis Barn and Meg:un U-Ntill-Nini Clarkston to Springfield Oaks County Park in general all while benefiting the Oakland Tom St""A Parks Foundation and Clarkston SCAMP. New Hudson K:, in Tompkins Cink'`"'r We are very excited to collaborate with such a diverse group of partners for Wl Vans Clarkston these regional events and we are hopeful this year's events will bring in Sur Welker record attendance. White Lake Robed, Bruiback Es Ofricur Member Clarkston ) ICa01YEX Offiri. Men 9 Ex rksto o Member Clarkston LEGACY FINDS Robert A. Olsen Fatly Donna Clancy Rrunph Family Executive Director ,Jacqui Milzow kfelnorial Saholarrolup Fund 't'Ire Alexander Foundation In Memory of Nkay}.VUIle9en Clarence C. Ca1-J1o,Jr. Diane E. W int Lewis E. Wux Lucien & Angela Melocbe Bryan Bueehe bGjcskc Brya'dirhael Weightman 8 B_4 Jo)n Paden Rosman STAFF Execnlne Director North Oakland SCAMP Funding Corporation Mission Statement:'To provide funding and guidance for Donna Clancy-Tuuer Clarkston SCAMP, a unique summer program offering fun social and recreational opportunities for children and young adults with disabilities." Waterford, Airport Rd. � �J AT C n C O n Waterford, MI 4II827 �/ ` (_, (t r (� abea C H A M BER of COMMERCE February 11, 2013 Gerald A. Fisher, Chairman Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI48328 Re: Oakland Uncorked Dear Oakland County Parks and Recreation Commission (248)666-8600 As you may be aware, the Waterford Area Chamber of Commerce, Oakland County Parks and Recreation and the Oakland Parks Foundation have been working closely to create a "destination event" to the Oakland County Farmer's Market. Many know that I, as the Executive Director and longtime resident of Waterford Township, am passionate about our, community and proud to be the home of the Farmer's Market. We are so fortunate and believe that the market plays a significant vole in developing a sense of place for our community. The "Oaland Uncorked" event is a great opportunity to draw people to the market and our community while benefiting the Oakland Parks Foundation as well as our mission to attract visitors and enhance economic growth. We are very excited to bring together such a "talented" group of people from different organizations within one community focused on a regional outreach. Our collaboration and collective efforts will be a true testimony of the possibilities we can achieve when we leverage all of the resources, energy and creativity each of us can bring to the table. We are very motivated to make "Oakland Uncorked" an annual "signature" event! Marie E. Hauswirth Executive Director Waterford Area Chamber of Commerce 248.666.8600 lm 8 B-6 DRAFT OAKLAND COUNTYPARKS Request for the sale of alcohol on Commission property Use this form to request special permission to sell alcoholic beverages on Commission property. Per the Park Rules and Regulations, section 40.2, the sale of alcoholic beverages on Commission property is prohibited, subject to the following 2 exceptions: a. At formally established concession and banquet facilities operated by, or under contract with, the Commission. The contract with the Commission shall address all aspects of the sale of Alcoholic Beverages including licenses, liability and insurance. b. At events that meet all of the following requirements: 1. An application for such purpose shall have been submitted to and approved by the Commission, and 2. The applicant must bean established non-profit, charitable entity which meets the following requirements: a. Has actively functioned in Oakland County for at least two years b. Is recognized as having provided substantial benefit in the interest of the public in Oakland County, and c. The Commission has determined in the exercise of its reasonable discretion, based on the available evidence, that the proceeds from the approved sale of alcohol will be used primarily to serve the interests of the public in Oakland County 3. The applicant has secured licensure from the MLCC and has provided written evidence of such licensure; and 4. The applicant has secured all insurance for the event as required by the Oakland County Department of Risk Management: and S. The event will be short-term; and 6. The event is primarily expected to be attended by adults, and any minors expected to attend will, for the most part, be in the presence of their parents or affiliated adults. Questions regarding this rule or form should be directed to: Melissa Prowse, Business Development Representative: (248) 249-2801 or prowsem ,oakaov.com. Please complete and submit this form to Melissa Prowse a minimum of eight weeks prior to your event to ensure approval prior to the event date. You will be notified of the Commission meeting at which your request will be on the agenda for approval. rm DRAFT Request for the sale of alcohol on Commission property Today's Date: February 25, 2013 Requesting Organization: Name of Requestor: Title: e-mail: phone: Organization is an incorporated 501(c)3 non-profit❑yes ❑no Federal Tax ID Number (EIN): Year incorporated: Number of years actively functioning in Oakland County: Name of event for which the sale of alcohol is being requested: Park location: Date: Time: Summary of agenda/thenie/purpose/audience: THIS SECTION FOR INTERNAL USE MLCC special license on file (minimum of 2 weeks prior to event date) ❑ Staff: Insurance requirements met per Oakland County Risk Management ❑ Staff: Routing: Business Development: Park Operations: Executive Officer: Commission: OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 6, 2013 AGENDA ITEm No. 8 C INTERNAL SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: February 27, 2013 Subject: Presentation of the Five -Year Technology Master Plan 2013-2017 - Informational INTRODUCTION AND HISTORY In 2008, the Oakland County Parks and Recreation Commission (OCPRC) significantly invested in the development and implementation of an enhanced and standardized technology suite. The enhanced suite included network connectivity, increased access to personal computers, and utilization of mobile devices. Creating the connection from each park to the Oakland County network as well as ensuring access to PCs was fundamental in the implementation of the remaining goals of the original 2008 OCPRC Technology Roadmap. Over the next five years, OCPRC will strategically build on the successes and lessons learned from the implementation of these technologies. This document outlines the strategic goals for future technology implementation, the key initiatives in each area and the factors critical to the successful implementation of the plan. The implementation of the 2013-2017 OCPRC Technology Master Plan will provide OCPRC visitors with an enriched experience, and provide staff with invaluable tools to save time and to make more informed decisions. As implementation and use of technology continues within OCPRC, this plan will evolve to reflect current organizational priorities, service delivery needs, and changes in emerging technologies and trends. The plan will be resubmitted with changes from the Commission and staff at the April meeting for final approval. ATTACHMENTS • Five -Year Technology Master Plan 2013-2017 STAFF RECOMMENDATION Staff requests review and comment on the draft Technology Master Plan from the OCPR Commission. 8 C-1 1 / fhh i pBF##4, p �J�0 4,*t's h a Five -Year Technology Master Plan 2013-2017 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Five -Year Technology Master Plan Contents Introduction.......................................................................................................................................................................4 About Oakland County Parks and Recreation Commission................................................................................................5 StrategicGoals... ........... .............................................................................. ................................................................. .... 5 Strategic Goal #1: Implement Technology as an Amenity.................................................................................................6 Strategic Goal #2: Implement Technology to Gain Efficiencies..........................................................................................8 Strategic Goal #3: Implement Technology to Gain Understanding..................................................................................10 Summary.......................................................................................................................................................................-12 CriticalSuccess Factors....................................................................................................................................................12 TABLES Table 1: Strategic Goal #1 Implementation, Priorities and Cost Summary.......................................................................7 Table 2: Strategic Goal #2Implementation, Priorities and Cost Summary.......................................................................9 Table 3: Strategic Goal #3 Implementation, Priorities and Cost Summary.....................................................................11 Table 4: Summary Cost Estimates for Implementation of Technology Master Plan.......................................................12 -AKLAN PILIVROAAW-11,1M Technology Master Plan — Page 3 8 -3 Five -Year Technology Master Plan 2013-2017 Introduction In 2008, the Oakland County Park Recreation Commission (OCPRC) invested in the development and implementation of an enhanced standardized technology suite. Tf enhanced suite included network connectivity, increased access to computers, and utilization of mot Creating the connection from eac the Oakland County network as A ensuring access to PCs was funda the implementation of the remait of the original 2008 OCPRC Technology Roadmap. Today, all staffed parks have a minimum of one location designated for staff to utilize the Oakgov e-mail system to communicate with team members as well as access the internet to conduct research regarding work related tasks. The expansion of the County network to each park and the increased access to PCs for staff paved the way for full implementation of major enterprise systems, such as a centralized Point of Sale system and a GIS-centric work order management system that were strategically planned for in the original 2008 OCPRC Technology Roadmap. The implementation of a reliable, centralized Point of Sale system has reduced system maintenance and resulted in standardized business practices. The migration to an updated work order management system has helped bring transparency to project and maintenance costs. The implementation of both the Point of Sale system and the work order management system has created rich datasets that can be utilized to improve business practices even further. Perhaps, the most successful investment made while implementing the 2008 Roadmap was the development of the Destination Oakland website and brand. The user experience has been greatly improved, due to the refreshed look and feel of the website, the improved organization of the content and the addition of social media links and live content feeds. One important benefit is that the public can now more easily access information on the web that they may have had to call about previously. The availability of the information on the website attracts more visitors to the parks and programs and the efficiencies gained for parks staff are critical for continuing to maintain an excellent parks experience. The initial "2008 OCPRC Technology Roadmap" guided almost $3.5 million of investments for technology implementation and upgrades for the Oakland County Park System from 2008 to 2102. Over the next five years, OCPRC will strategically build on the successes and lessons learned from the implementation of these technologies. This document outlines the strategic goals for future technology implementation, the key initiatives in each area and the factors critical to the successful implementation of the plan. Page 4 =AKLAND 1 _' 1 1 Five -Year Technology Master Plan 2013-2017 About Oakland County Parks and Recreation Commission Oakland County has abundant and diverse recreational resources, including an evolving countywide system of trails and paths. Since 1966, the Oakland County Parks System has grown to more than 6,700 acres of natural landscapes and outdoor recreation areas. The 13 County parks, which are managed by OCPRC, offer natural landscapes for year-round recreation with five golf courses, two waterparks, two campgrounds, two nature centers, three dog parks, and 65 miles of hiking trails. OCPRC operates additional programs and facilities including a bicycle motocross track (BMX), an adaptive recreation program, an outdoor amphitheater, and conference/banquet facilities. Platform Tennis courts, a mobile recreation program, as well as numerous special activities, events, and classes, are also offered. yJv 14k Over the past two decades, local trail groups and governments have developed and planned a network of trails and pathways (Oak Routes) throughout Oakland County. OCPRC and Oakland County Planning and Economic Development Services continue to promote these major trails and connected pathways through posting of individual trail information on Destination0akland.com, printing and distributing the Oak Routes Trail Maps, and support for the Oakland County Trails, Water, and Lands Alliance quarterly meetings. Major trail ways include the Polly Ann, Paint Creek, Clinton River, Huron Valley, Headwaters, Lakes Community, Milford, M-5 Metro/1-275, and West Bloomfield trails. These linear parks are a key component of the County's primary trail system. There are currently 121 miles of completed trails, 24 miles in the planning, design and development stage, and another 123 miles under consideration in the overall primary County Concept Trail Loop. The trails are and will be used to link residents to parks, schools, downtowns and community centers throughout the County. In addition to providing recreational opportunities throughout Oakland County, the OCPRC is charged with acquiring, Improving, and maintaining quality parks that support the OCPRC mission of providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote protection of natural resources. A comprehensive approach to resource management within the Parks System is employed to ensure the value of natural assets are maximized and preserved. The use of technology is important to enhance the management, and maximize the use, of these valuable Oakland County assets and services. Strategic Goals The enhancements to the OCPRC technology portfolio fall into three fundamental strategic goals: Strategic Goal #1: Implement technology as an amenity Strategic Goal #2: Implement technology to gain efficiencies Strategic Goal #3: Implement technology to gain understanding =AKLAND [41011101I'm '!' rM Technology Master Plan — Page 5 8C-5 14k Over the past two decades, local trail groups and governments have developed and planned a network of trails and pathways (Oak Routes) throughout Oakland County. OCPRC and Oakland County Planning and Economic Development Services continue to promote these major trails and connected pathways through posting of individual trail information on Destination0akland.com, printing and distributing the Oak Routes Trail Maps, and support for the Oakland County Trails, Water, and Lands Alliance quarterly meetings. Major trail ways include the Polly Ann, Paint Creek, Clinton River, Huron Valley, Headwaters, Lakes Community, Milford, M-5 Metro/1-275, and West Bloomfield trails. These linear parks are a key component of the County's primary trail system. There are currently 121 miles of completed trails, 24 miles in the planning, design and development stage, and another 123 miles under consideration in the overall primary County Concept Trail Loop. The trails are and will be used to link residents to parks, schools, downtowns and community centers throughout the County. In addition to providing recreational opportunities throughout Oakland County, the OCPRC is charged with acquiring, Improving, and maintaining quality parks that support the OCPRC mission of providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote protection of natural resources. A comprehensive approach to resource management within the Parks System is employed to ensure the value of natural assets are maximized and preserved. The use of technology is important to enhance the management, and maximize the use, of these valuable Oakland County assets and services. Strategic Goals The enhancements to the OCPRC technology portfolio fall into three fundamental strategic goals: Strategic Goal #1: Implement technology as an amenity Strategic Goal #2: Implement technology to gain efficiencies Strategic Goal #3: Implement technology to gain understanding =AKLAND [41011101I'm '!' rM Technology Master Plan — Page 5 8C-5 Five -Year Technology Master Plan 2013-2017 Strategic Goal # 1: Implement Technology as an Amenity OCPRC has developed and conserved a high quality set of natural and physical amenities throughout the 13 County parks. One asset that traditionally has not been thought of as an amenity is the technology that visitors use to discover, understand and enrich their experience within the park system. The Destination Oakland website is the most robust example of this concept in action. Through the rich user experience, the website acts as a bridge between where the user is and where they want to be — an Oakland County Park or Program. Given the prevalence of technology usage, especially by young people, determining ways to blend technology into the parks experience will be invaluable in efforts to engage and attract park visitors. Moving forward, the website and other digital experiences should be considered an extension of traditional park amenities, both while at a park and through a virtual experience. A key consideration for the development of these amenities should be the mobility of the visitor. Wherever feasible, amenities should be developed on a platform that supports the usage of smart phones and tablets. aoeial blo�cjo �iehur¢ti wtki5 � � % Mie �ei FOYUtM7 Video ►��� Weblo�jo ltinicxoblo�thg soujl booWVV''tb 1)o&A'Ao Page 6 Key Initiatives 1.1 Enhance and enrich the look, feel and content of Destination Oakland to enhance ease of use while also making it seamlessly viewable on all mobile devices 1.2 Implement a wireless network for use by visitors at most parks 1.3 Implement an online reservation system for tee times, campground reservations, selling of waterpark tickets and other amenities 1.4 Develop a department -wide social media strategy 1.5 Create a virtual park experience utilizing the existing rich GIS data 1.6 Develop multi -media park tours that may be used on all types of devices 1.7 Implement Webcams to provide an opportunity for real-time viewing of significant natural events or other recreational amenities 1.8 Implement a mobile "app" and related technologies (OR codes, etc) for use on a variety of devices that engages and allows the user's experience to be shared with others 1.9 Implement electronic display boards in key locations for the sharing of information =AKLAND l _' 11 Five -Year Technology Master Plan 2013-2017 Table 1: Strategic Goal #1 Implementation, Priorities and Cost Summary Strategic Goal #1- Technology as an Amenity priority FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 1.1 Enhance and enrich the look, feel and content of Destination 3 Oakland 1.2 Implement a wireless network for use by visitors 1 1.3 Implement an online reservation system 1 1.4 Develop a department -wide social strategy 3 _Media 1.5 Create a virtual park experience utilizing the existing 5 rich GIS data 1.6 Develop multi -media park tours that may be used on all 2 _ types of devices 1.7 Implement Webcams to provide an opportunity for 5 real-time viewing 1.8 Implement a mobile"opp" 1 and related technologies 1.9 Implement electronic display boards in key locations for the sharing of 1 information LEGEND Initial Implementation Follow up/Re-evaluation/Next Summary Cost Estimates FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Goal #1 Subtotal Estimates $200,000 $ - $150,000 $75,000 $200,000 COUNTY PARKS 8c-7 Technology Master Plan — Page 7 Five -Year Technology Master Plan 2013-2017 Strategic Goal #2: Implement Technology to Gain Efficiencies OCPRC can expand the use of applications and technology to help staff gain efficiencies. The automation of processes traditionally done manually can improve visitor service and/or make resources available to implement and support other important OCPRC initiatives. While many foundational technologies were implemented over the last five years, there are still opportunities to improve and standardize certain processes through the use of technology. , For example, the implementation of digital payroll timesheets would reduce the number of trips staff needs to make to complete and turn in payroll timesheets, because time entry and approval could be handled digitally. Each of the initiatives below would increase staff availability for work on other projects within the parks system. This concept is significantly advanced by the ability for staff to use the data and tools in the field; therefore these efforts should be focused on "anywhere, anytime access" Key Initiatives 2.1 Improve network connectivity where the increased bandwidth will provide value, either by improving performance or bringing additional locations online 2.2 Implement digital payroll timesheet submission and approval (' system F 2.3 Implement electronic meeting packets and deploy mobile devices for Parks Commission 2.4 Implement kiosks/pay stations for park pass purchases with automated gated entry points 2.5 implement video surveillance to enhance park security 2.6 Advance Project Management practices for construction management on capital improvement and major maintenance projects 2.7 Complete a comprehensive needs assessment and request for proposal for an asset management and work order system with mobile capabilities 2.8 Implement a Customer Relationship Management (CRM) system so that visitor requests can be managed, tracked, and resolved digitally 2.9 Implement a centralized digital file and digital asset storage and retrieval system 2.10 Explore technologies to manage irrigation and water quality from off site 2.11 Develop a telecommuting policy 2.12 Implement afield inspection technology for asset field reports to be uploaded in the field from mobile devices Page 8 AKLAND Five -Year Technology Master Plan 2013-2017 Table 2: Strategic Goal g2 Implementation, Priorities and Cost Summary Strategic Goal #2 - Technology to Gain Efficiencies Priority FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 2.1 Improve network connectivity 3 2.2 Implement digital payroll timesheet submission and 4 approval system _ 2.3 Implement electronic meeting packets and deploy mobile devices for Parks 2 Commission 2.4 Implement kiosks for park pass purchases with 1 automated_ gated entr points 2.5 Implement video surveillance to enhance park security 2 2.6 Advance Project Management practices for 4 construction management 2.7 Needs assessment, RFP and implement a work order 2 system with mobile capabilities 2.8 Implement a Customer Relationship Management 4 _ (CRM)system 2.9 Implement a centralized digital file and digital asset storage and retrieval 2 system 2.10 Explore technologies to manage irrigation and water 4 quality from off site 2.11 Develop a telecommuting policy 3 2.12 Implement afield inspection technolo gy for asset field reports 4 LEGEND Initial Implementation Follow up/Re-evaluation/Next Summary Cost Estimates FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Goal #2 Subtotal Estimates $100,000 $300,000 $250,000 $300,000 $100,000 -AKLAND 1 , ' _tJ ' Technology Master Plan — Page 9 LME Five -Year Technology Master Plan 2013-2017 Strategic Goal #3: Implement Technology to Gain Understanding Now that the foundational data and technologies have been developed and implemented, the next evolution of technology usage within OCPRC will revolve around efforts to make staff aware of available data and tools that can be used to make more informed decisions. For the last 2 to 3 years, a set of data has been accruing that will show staff information about a variety of business attributes. Some example datasets include; • Who is using park services and where they are from (found in the Point of Sale system) • What types of products and services are being purchased (found in the Point of Sale system) • The number of acres of fairway per park (found in the GIS database) • A count of the linear feet of perimeter fence (found in the GIS database) • The number of signs in a given park (found in the GIS database) • How much It costs to maintain a particular asset (found in the Asset Management system) • What the last paving project cost was(found in the Asset Management system) A variety of self-service technologies are emerging that are targeted toward use by non -information technology specialists for day-to-day use and decision making. By combining the use of these self-service technologies, and giving supervisors and staff access to the data held in the Point of Sale, GIS and Asset Management systems, OCPRC staff can begin using this information to make more Informed decisions. An effort will be made to grant staff access to data about their park or area of responsibility, and give them training and self-service tools to use it on a daily or as needed basis. A training program will be developed consisting of formal classes and informal knowledge sharing so that individuals can begin using and recommending further usage of existing data and technologies to their teammates. OAKLAND Technology implementations evolve over time. It is the nature COUNTY PARKS of introducing technology that only one or two people will r . have the luxury of understanding the system and all the data. Getting more staff introduced to the value of the data can be even more challenging than implementing the systems. But as y .. key staff members gain a more thorough o -- - understanding for the potential use of the data, OCPRC will begin seeing more value out of the significant investments made in the systems in place. The vision would then be for n these key staff to advance the use of these self-service technologies among their team members, thereby promoting the use of technology within their respective business units. This concept is also significantly advanced by the ability to use the data and tools in the field; therefore these efforts should be focused on "anywhere, anytime access'. Page 10 wAKLAND AIN 16 VJ ' r TM 8 -10 Five -Year Technology Master Plan 2013-2017 Key Initiatives 3.1 Create a cross functional team of individuals to be trained on self - serve technologies and act as technology advocates within their respective areas 3.2 Develop a staffing plan that supports the continued maintenance of GIS, revenue and other critical datasets, and that can support train, and educate non -technical staff 3.3 Expand access to and use of Point of Sale, Revenue, and Customer data 3.4 Expand access to and use of GIS data 3.5 Expand access to and use of Asset and Work Order Management data 3.6 Upgrade and expand access to and use of Energy Management Systems Table 3: Strategic Goal #3 Implementation, Priorities and Cost Summary Strategic Goal #3 -Technology to Gain Priority FY 2013 FY 2014 FY 2015 FY 2016 FY 201 Understanding 3.1 Create a cross functional team of individuals to be trained on self -serve 2 technologies 3.2 Develop a staffing plan that supports the continued maintenance of 1 technology/dots 3.3 Expand access to and use of Point of Sale, Revenue, and Customer data 3 3.4 Expand access to and use of GIS data 3.5 Expand access to and use of Asset and Work order Management data 5 3.6 Upgrade and expand access to and use of Energy Management Systems 2 LEGEND Initial Implementation Follow up/Re-evaluation/Next Phase Summary Cost Estimates FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Goal #3 Subtotal Estimates $25,000 $75,000 $25,000 1 $25,000 1 $100,000 =AKLAND [1tjjjjt j+ ':' �k Technology Master Plan — Page 11 8C-11 Five -Year Technology Master Plan 2013-2017 Summary The implementation of the 2013-2017 OCPRC Technology Master Plan will provide OCPRCvisitors with an enriched experience, and provide staff with invaluable tools to save time and to make more informed decisions. As implementation and use of technology continues within OCPRC, this plan will evolve to reflect current organizational priorities, service delivery needs, and changes in emerging technologies and trends. Table 4: Summary Cost Estimates for Implementation of Technology Master Plan Summary Cost Estimates FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Goal #1 Subtotal Estimates $200,000 $- $150,000 $75,000 $200,000 Goal #2 Subtotal Estimates $100,000 $300,000 $250,000 $300,000 $100,000 Goal #3 Subtotal Estimates $25,000 $75,000 $25,000 $25,000 $100,000 Contingency $25,000 $25,000 $50,000 $50,000 $50,000 ALL PROJECTS ESTIMATED GRAND TOTAL $350,000 $400,000 $475,000 $450,000 $450,000 Critical Success Factors The following are the attributes, assets, or skills that will be needed to ensure the continued success of the OCPRC technology implementation. The critical success factors are: • Support and commitment of Parks Administration and Commission • Continuous and effective cooperation among Oakland County Information Technology staff and OCPRC staff • Continuous and sustainable financial and organizational commitment with adequate staffing • Ability to recognize opportunities to improve workflows through the use of technology and data • An openness to new technology and improved workflows • Effective and applicable research and development • Continuous education and training of OCPRC staff to create understanding of the importance of technology in the workplace along with ensuring staff are able to,work with technology in their workplace • Periodic review and assessment of applications to see if they are serving the need originally intended. Page 12 8C-12 _ JL KLAw 1D H Iv 1 51 Oil Imo*III�I�Home AboutUs Spy iinoi_.I-i iji/fetrios CniitsetUs Volunteer Al'14 111 11 — Get Em9l Nevs and LOCUES amIWW Parks and Trails Things to Do Rec Programs For Everyone conservation Explore the Area Media Cross -Country Ski School Come and join us at Independence Oaks on Saturdays, for a great heart - healthy activity, fun for the whole family -learn to cross- country ski on some of Michigan's premier trails. wnatg;gu gm mm CREATE R HYPERTUFR WITH OAKLAND I COUNTY PARKS AND RECREATION Join Oakland staff to nueel Ms and a Recreation a staff to 11da1 d-take a hype ;fag d o wan Ine m ee efr n rtlFlgi lone ade horn e Pe ere t aaccent. L Lights, Ixed ugh Penland c accent. antel than cement alone, hvpertufe mntelners can All Proud Mambas of Privacy/Legal I Acresslblllly I Feedback I Site Map Register For Oakland Edge Adult limbs, Tournament Ira 31, 2013. 12.00.00 AM EST Michigan Senior Olympics Winter Games Feb 1, 2013. 8,00,00 AM EST YalonUne Social Feb 1, 2013, 2200100 PM EST �f Ri 5ocianze Cornets i The 2013 Fire & Ice Fefliral stags I TONIGHT & runs all ueekendl fli 6p-9p 1J11 Sat 10a-9P Sun 10a-5p For complete details... hupr//t co/bPpyeRI � about 6 days ago 1 2002-2013 Oakland County, Midugan LAND JNTY RKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH G, `2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative AGENDA ITEM No. 8 D INTERNAL SERVICES Submitted: February 27, 2013 Subject: Informational Staff Report — Food & Beverage Committee Update INTRODUCTION AND HISTORY At the March 6, 2013, Commission meeting staff and committee members will present an update on the Food & Beverage Committee, as it relates to the following items: • Vending Contract • Concession Operations Update Ems_ • Approved Catering Contracts f Banquet Services & Grill Room Operations Contract 3- OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA --- -- ---- -- --- MARCH G, 201.3 AGENDA ITEM No. 8 E FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: February 27, 2013 Subject: Orion Oaks Dog Park Pavilion Construction INTRODUCTION AND HISTORY Since the opening of the dog parks throughout OCPR's parks, staff has received requests for several amenities including restrooms, rental pavilions, shade structures, vending machines, and other dog -related items. Some of these amenities are present at the dog parks within our parks system. Currently a retail sales office is located at the Orion Oaks Dog Park utilizing a 1974 Mobile Recreation trailer which has been modified by staff. Items for sale at this office include annual permits, daily passes, and other dog -related amenities. The sales office has been a success because it has increased revenue (approx. $11,000 annually) and located staff on site for customer service. On average over the past five years (FY 2008 — FY 2012), Orion Oaks revenues have been $117,000 annually, In 2009, staff completed a design for a pavilion that included a retail office and vending area. The design included a 625 square -foot pavilion, a 140 square -foot vending machine room, and a 70 square -foot retail sales/staff operations office. This structure is to be located near the existing dog park restrooms. (See site map.) The project was released for construction bidding in 2010 with a budget of $130,000, and then postponed as most CIP projects were placed on hold that fiscal year. In the summer of 2012, the design was revisited by key stakeholders, and the scope of the project changed significantly because of the communications requirements, current building codes, pedestrian traffic, operations/storage, site amenities, and construction/site safety; however, the budget was never increased. The project has been bid by our recently contracted construction management teams, The George W. Auch Company (GWA) and Frank Rewold and Son (FRS) with the original budget of $130,000. The bids received are as follows: GWA Pontiac, MI Base bid $256,130.00 Contingency (5%) $ 12 806.50 Total $268,936.50 Total Project Amount Less Original Budget Transfer Request FRS Rochester, MI $260,831.00 $ 13,041.55 $273,872.55 $268,936.50 130,000.00 $138,936.50 8 E-1 Page 2 Staff will have a power point presentation for the March 6, 2013, Commission meeting which will include the following: • Photographs of the existing facilities • Cost comparisons to other park facilities • Revenue/expenditure history • Attendance Figures • Results from the surveys taken at Orion We have an Operations Committee for establishing standards and operations of dog parks system -wide as well as programming, revenue generation, standard rules, and hours of operations. We have a second committee working on a Master Plan for the dog parks. This committee is also strategically looking at dog parks throughout Oakland County, including local communities. ATTACHMENTS - Orion Oaks Dog Park Pavilion Drawings - Orion Oaks Dog Park Site Map STAFF RECOMMENDATION Staff recommends Commission approval to award this project to the pre -qualified annual construction management team of The George W. Auch Company in the amount of $256,130.00 for the construction of the pavilion, vending and retail sales office at the Orion Oaks Dog Park, plus a five percent contingency in the amount of $12,806.50, for a total approved project budget of $268,936.50. In addition, staff is requesting Commission approval to transfer $138,936.50 from the Capital Improvement Projects (CIP) Budget Contingency to the Orion Oaks Dog Park Pavilion CIP project. MOTION Move to award the Orion Oaks Dog Park Pavilion project to the pre -qualified annual construction management team of The George W. Auch Company in the amount of $256,130.00, plus a five percent contingency of $12,806.50, for a total approved project budget of $268,936.50; and approve the transfer $138,936.50 from the Capital Improvement Projects (CIP) Budget Contingency to the Orion Oaks Dog Park Pavilion CIP project. ORION OAKS DOG PARK PAVILION 8 E-3 8 E-4 CAKLANDCOUNTYFMKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 6, 2013 AGENDA ITEM No. 8 F FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: February 27, 2013 Subject: Glen Oaks Golf Course Irrigation Pond Dredging Project INTRODUCTION AND HISTORY As part of the FY2013 Maintenance Management Plan and 15 year Forecast, staff budgeted $100,000 in FY2014 for dredging the existing irrigation pond. The scope of work included a simple mechanical dredge and spreading of soil on -site for golf course land forms and berms. Upon winterizing/inspecting the irrigation system last fall, staff realized that the irrigation pumps were sucking silt and mud from the bottom of the pond. Upon verification of the lack of necessary depth in the pond, staff began pursuing dredging the pond before the FY2013 Golf Season. This pond is part of an existing regulated drain by the Oakland County Water Resources Commission (WRC) and the Michigan Department of Environmental Quality (MDEQ), which requires a dredging permit from the MDEQ and WRC. Upon completing the necessary application, MDEQ required soil sediment testing to ensure that we were not dredging contaminated soils. Through an existing Oakland County contract with Soils Material Testing and Engineers, testing and data collection was completed in the fall/winter of 2012. Sediment testing data results showed Polynuclear Aromatic Hydrocarbons present in all samples. The Benzo(A)pyrene is above the allowable human direct contact criteria used pursuant to Part 115, solid waste management, of the Natural Resources and environmental protection act, 1994 PA 451, as amended. Therefore, mechanically dredging and retaining the soils on -site could not be accomplished, without a Restrictive Covenant, limiting use of the site. Realizing a much larger scope of work in January, staff proceeded to work with our construction management team of Frank Rewold & Sons to hydraulically dredge, pump, dry and properly remove the contaminated soils from the site. Upon further investigation of the hydraulic dredge operation and concerns with golf course operations needing full working capacity of the pump for irrigating the golf course by April I", staff decided to temporarily move sediment away from the intake pipe by mechanical means to create a void/hole large enough for our volume requirements for the current golf season. In anticipation of Road Commission of Oakland County (RCOC) Frost Laws, (March 1"), and other construction notifications with the City of Farmington Hills, staff is proceeding with this temporary clearing of the intake pipe for spring/summer golf operations. Therefore, staff requests after the fact approval of the not to exceed (NTE) fee of $27,840.00 to Frank Rewold and Sons. This is a temporary fix for this golf season and would not be necessary if contaminates were not discovered in the soils/sediments. Staff will continue to work with our consultants, Frank Rewold and Sons and the Commission to gain the necessary approvals and notifications for fall 2013 implementation. Estimated costs for hydraulic dredge/removal are between $150,000 and $175,000. 8 F-1 Page 2 ATTACHMENT - Glen Oaks Pond Dredge Aerial STAFF RECOMMENDATION Staff recommends Commission approval to award the temporary clearing to the pre -qualified annual construction management team of Frank Rewold and Sons in the amount of $27,840.00 for the after the fact temporary move of soil/sediment. This is a not to exceed fee and the actual cost may be less. MOTION Move to award the Glen Oaks Irrigation Pond temporary clearing to the pre -qualified annual construction management team of Frank Rewold and Sons in an amount not to exceed $27,840.00. 8 F-2 0_ 0 Q O� 0 l L � a � Z- r1a. JT r Z g� J 0 W = O Y = H z Z O LL J M O D 0 U m 1 w Activity Report FY 2013, Month, 05 This item will be distributed at the OCPR Commission Meeting on March 6, 2013 9 A-1 Volunteer Summary Report for 2012 In 2012 the value of a volunteer was $21.79 per hour, according to the National Standard. Oakland County Parks had 625 volunteers provide us with 18,220 hours of service. The value of savings is $397,013. In 2011 we had 814 volunteers and a savings of $416,496. However, there are several factors explaining the decrease, much of which were out of our control. • In January, due to poor weather Fire and Ice was canceled and we lost 359 volunteer hours. • Ski Patrol volunteers trained but did not patrol because of weather, thus resulting in a loss of 338 volunteer hours. • BMX volunteers were down because Oakland County Parks did not host Nationals this year at Waterford Oaks. • In 2011 we had a trial volunteer community garden program in our greenhouse with La Familia, and because this group did not return, that was a loss of 308 hours. • Our volunteer tour was canceled due to low attendance and that resulted in a decrease of 233 volunteer hours. • Our greenhouse focused on renting community garden plots this year and because of that, fewer volunteers were needed to transplant seedlings. A reduction of 392 hours. • Wint Nature Center hours were cut and full-time staff had less hours of operation, so volunteer hours were reduced by 289 hours. Highlights for the remainder of the 2012 season had significant volunteer participation The warm weather in 2012 was excellent for some of our programs. We had an increase of 748 volunteer hours in our golf programs, 671 volunteer hours in the deer management program and 51 hours in our natural resources stewardship program. Our junior golf volunteer program grew by 50 volunteer hours. Volunteers enjoyed working with the children on a regular basis. Campground Host volunteer hours at GroveIand Oaks and Addison Oaks were up by 277 volunteer hours. We recruited new and current volunteers from all areas to assist us in our events, such as Boo Bash and Haunted Hallows. Volunteers enjoyed the many opportunities to assist the campgrounds and their special events. The Marshmallow Drop at Catalpa Oaks attracted many organized groups of volunteers like Boy Scouts, fraternities and college groups. We increased volunteer hours by 224. We also built relationships with these large groups that will continue to volunteer for our large events in 2013! Volunteer Job Title # of Hours # of Volunteers 2010 2011 2012 2010 2011 2012 da t Rec Camp Expo, Adaptive Recreation 7 0 0 2 0 0 Adapt Rec General Labor, Adaptive Recreation 417 28 6 11 2 1 Adapt Rec Holiday Events, Adaptive Recreation 39 91 14 3 8 4 Adapt Rec Social Events, Adaptive Recreation 111 27 6 4 5 1 Adapt Rec Sports Ability, Adaptive Recreation 55 28 0 2 3 0 Administrative Work, Special Events 0 87 17 0 21 3 Adopt a Natural Area, Natural Resources Stewardship Program 0 82 6 0 11 1 Arts & Crafts Volunteer Team, Special Events 3 0 0 1 0 0 BMX General Labor, BMX 350 764 571 23 2 12 Campground Host Addison, Addison Oaks 601 863 1031 11 13 12 Campground Host Groveland, Groveland Oaks 805 909 1000 17 10 10 Christmas Count, Natural Resources Stewardship Pro ram 15 12 56 1 1 5 CPR Class, Volunteer Orientation 0 50 18 0 8 1 Deer Management, Natural Resources Stewardship Program 0 171 842 0 4 48 Dog Park - L onOaks, Dog Parks 0 4 0 0 1 0 Dog Park Special Programs, Dog Parks 0 80 22 0 9 2 Ellis Barn Labor, Ellis Barn 2 50 0 1 3 0 Fire and Ice, Special Events 36 359 0 9 34 0 Flower Bed Maintainance, Annual Clean Up 0 289 4 0 1 1 Frog Survey, Natural Resources Stewardship Program 0 33 28 0 14 8 Golf Labor - Glen Oaks, Golf - Glen Oaks 1223 1211 1377 21 17 23 Golf Labor -Lon Oaks, Golf -Lon Oaks 3963 4294 3572 39 44 38 Golf Labor - Red Oaks, Golf - Red Oaks 727 630 899 17 13 15 Golf Labor - Springfield Oaks, Golf - Springfield Oaks 2734 1896 2653 32 23 23 olf Labor - White Lake Oaks, Golf - White Lake Oaks 1645 1815 2093 24 18 22 greenhouse Labor, Waterford Greenhouse 1332 578 186 56 49 35 Junior Counselor, Day Cams 180 0 0 4 0 0 La Familia, Waterford Greenhouse 0 314 6 0 19 4 Log Cabin Building, Log Cambin Building 874 0 0 14 0 0 Lyon Oaks Gate, Gate Openers and Closers 0 60 54 0 2 2 Marshmallow Drop, Special Events 0 0 90 0 0 25 Natural Resources General Labor, Natural Resources Stewardship 259 255 306 10 35 38 Nest Box Maintainance, Natural Resources Stewardship Program 151 38 88 6 3 3 Nest Box Monitoring, Natural Resources Stewardship Program 591 977 973 29 57 68 Net Volunteers, Net Volunteers 0 1 0 0 1 0 Orion Oaks Gate, Gate Openers and Closers 0 50 159 0 2 2 Prescribed Burn Training, Natural Resources Stewardship 75 2 0 23 1 0 Prescribed Burns, Natural Resources Stewardship 4 0 0 2 0 0 Red Oaks Chili Open, Golf Programs 12 0 0 2 0 0 Red Oaks Gate, Gate Openers and Closers 0 262 217 0 9 9 Seach and Recovery ADD, Search and Recovery 0 55 25 0 3 3 Search and Recovery GRV, Search and Recovery 0 58 25 0 3 2 Search and Recovery IND, Search and Recovery 58 51 39 3 3 3 Ski Safety and Service, Nordic Ski Patrol 463 495 157 20 18 22 S c Event S c Award, Special Events 0 563 665 0 52 45 Special Events Labor, Special Events 557 565 247 37 46 23 Special Skill Labor, Special Skills Volunteers 0 15 0 0 1 0 Trail Maintenance, Trails 0 22 0 0 1 0 Volunteer Orientation, Volunteer Orientation 138 229 153 89 150 89 olunteer Tour, Special Events 147 233 4 34 56 1 Wint Nature Center General Labor, Nature Center 1194 906 617 36 38 21 Totals: 1187681194931 18220 583 795 625 M One -Time Event # of Volunteers # of Volunteered Hours 2011 Fiscal Year 2012 Fiscal Year 2011 2012 2011 2012 10/28/11 Barn Workshop 30 180 11/20/11 Audubon Christmas 22 44 11/20/11 CBC Workshop 7 14 11/23/11 2011 Managed Deer Hunt 2 13 2/23/11 Transplanting 1 2 3/7/12 Nest Box Workshop 3 6 3/30/12 Frog Survey Training 11 22 4/2/12 Stuffing Treat Bags 7 38.5 4/6/12 Marshmallow Drop 112 336 4119/12 Grassland Birds 9 18 5/7/11 Rotary Park- Bridge Building 17 6g 6/11/11 Rotary Park- Bridge Building 27 109.5 6/18/11 Rotary Park- Bridge Building 9 45.5 6/29/11 Children's Village 8 20 8/2/11 6/30/12 Butterfly Count Rotary Park- Bridge Building 15 14 60 84 8/22/12 IPIant Bioswale i 1 1 2.25 Totals: 76 219 303 759.75 EXECUTIVE OFFICER'S REPORT for03/06/13 ITEM # 9 C 1. Upcoming Events and Programs: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 2. Communications & Marketing: Listed below is an update from Desiree Stanfield, Supervisor of Communications and Marketing: •Prepared letter from the Executive Officer for the 4-H Fair registration booklet •Assisted Orion Township Parks and Recreation by designing a flyer and poster for the August 17 Orion Outdoors Expo •Provided nature brochures and pens for the "Taste of Waterford" hosted by the Waterford Youth Coalition; also donated one Family Fun Passbook •Created an ad for the 2013 Oakland County Fair to run in the Springfield Township Community Recreation Booklet featuring offers from March -August •Negotiated a $1,000 quarter -page ad in the 2013 Detroit Tigers Yearbook •Provided nature brochure and 2013 Oakland County Fair flyer for 300 goodie bags for Girl Scout International Night at Springfield Oaks County Park •Prepared display and promotional materials for the Michigan Golf Show March 1-3 at the Suburban Collection Showplace in Novi •Prepared Mobile Recreation ad for March issue of Metro Parent Magazine •Created digital advertising (nature centers) for spring content on Oakland County Moms website •Researched Michigan Golf Foundation collection opportunity for Lyon Oaks •Developed nature center ads for community recreation booklets for Hazel Park, Independence Township, Orion, Oxford, RARA and Southfield •Prepared Oakland County Parks ad for Count Your Steps Program and waterpark tickets for youth participants •Created Michigan Trails Magazine Ad •Created a display, promotional materials and items for the Michigan Golf Show, March 1-3, at Novi's Suburban Collection Showplace. 3. Springfield Oaks Leaking Underground Storage Tank (L.U.S.T.) Site: At the October 3, 2012, OCPRC meeting the Commission approved a resolution recommending approval of the Restrictive Covenant (Deed Restriction) by the Oakland County Board of Commissioners, which will restrict any further installation of water wells within the described area at the Springfield Oaks Golf Course maintenance facility, 9C-1 EXECUTIVE OFFICER'S REPORT for03/06/13 ITEM #9C contingent upon the Parks Commission Chairman's approval of revised language to address future arbitrary regulations. Jody Hall, of Oakland County Corporation Counsel, has been working very diligently with the State in order to revise the wording and has advised that the State has finally agreed to the modifications. We will be sending this item over to the Planning & Building Committee for approval at their March meeting. 4. Public Meetings Act Changes: As a result of some recent changes to the Michigan Public Meetings Act we will have some additional responsibilities for notifying the public of our public meetings. These changes include posting our meetings on the website and also complying with specific notifications regarding Special/Emergency meetings. A copy of the new notice for the OCPR meetings is included for your information. 5. Independence Oaks North Manor House: OCPRC staff is exploring opportunities for a short term lease of the Manor House to SCAMP to help facilitate the 2013 Designer Showcase, currently scheduled for the old Ellis Farmhouse. SCAMP volunteers will help staff update the interior of the house to bring it into a condition that could accommodate the temporary relocation of the Ellis Farmhouse owner (who is not allowed to live in the house during the showcase). This partnership and lease would also enable OCPRC staff to better facilitate the future rental of the Manor House to other parties by essentially making it "move in ready". 6. Ellis Barn Code Improvements: For the past four years all improvements to the Ellis Barn have been placed on hold pending an evaluation of the revenue generating potential of that structure. Over that period staff has made temporary arrangements with local officials to host a series of test events including (2) weddings, (3) 4-H Youth Fair Exhibit Halls, (2) Professional Conferences, (1) Public Engagement Session for Park Planning, (3) Ellis Barn Festivals, and (1) Antique Expo. OCPRC staff has also received more than one hundred inquiries for barn weddings in 2012 (with no advertising). OCPRC has been notified by the Township that this type of use will no longer be allowed as it is not compliant with current use classification of the structure. Staff has been working with the Township to secure approval of a "Special Events Facility" within the Springfield Township ordinances for the barn and has been working with architectural consultants to propose less extensive modifications to the structure to bring us into compliance (and allow for OCPR to fully realize the value of special events in the barn). Staff will be bringing cost estimates to the Commission in April as an informational item with a request for approval in May. Modifications conducted in June should allow for the continued use of the barn in July for the 4-H Fair, and the additional use of the Barn to support the relocation of SCAMP's Concorse in the Park to Springfield Oaks. �. OCPR Marshmallow Drop: The Oakland County Parks and Recreation Great Marshmallow Drop is scheduled at Catalpa Oaks Park in Southfield on Friday, March 29, 2013, at 10:00 a.m. Over 5,000 people are expected to attend this event. 8. Highland Oaks and Rose Oaks Trial Construction Contract: Bids were received on the Highland Oaks and Rose Oaks Trial Construction project. Staff will be making a recommendation on this project at the Commission meeting in April. 9C-2 EXECUTIVE OFFICER'S REPORT for03/06/13 ITEM # 9 C 9. Discover the D Video: Listed below is a link to the Fire & Ice Festival events that were held in downtown Rochester. The video includes interviews conducted by Detroit Public Television's Veronica Vance. http://www.dpty.orq/ondemand/dd/index.shtml 9C-3 Upcoming Events - March, 2013 Adaptive Recreation March 2 Sports -abilities: Open gym/activities for kids with disabilities. Boys & Girls Club, Royal Oak March 6 Junior Disabled Sports Team - Southfield March 9 Sports -ability: Open gym/activities for kids with disabilities. Boys & Girls Club - Royal Oak March 13 Junior Disabled Sports Team - Southfield March 15 St. Patrick Day Social for adults with developmental disabilities. Novi Parks and Recreation (New Site) March 16 Sports -ability: Open gym/activities for kids with disabilities. Boys & Girls Club -Royal Oak March 20 Junior Disabled Sports Team - Southfield March 23 Sports -abilities: Open gym/activities for kids with disabilities. Boys & Girls Club, Royal Oak March 27 Junior Disabled Sports Team - Southfield Field Sports - Lyon Oaks None scheduled for March Field Sports - Catalpa Oaks None scheduled for March OC Parks Express None scheduled for March Campground Recreation Campgrounds closed until May Special Events, Dogs, Golf, and Health & Wellness March 5 How to Cure that Slice before Spring! - Red Oaks Golf Course March 7 How to Cure that Slice before Spring! - White Lake Oaks March 12 Grip, Alignment and Posture - Red Oaks Golf Course March 14 Grip, Alignment and Posture - White Oaks Golf Course March 29 Marshmallow Drop - Catalpa Oaks Park 9C-4 Nature/Interpretive Programs March 1 Harrington Elementary Field Trip and Starlab — Wint Nature Center March 1 Fireside Fun Public Interpretive Program — Wint Nature Center March 2 Caleb's 5"' Birthday — Wint Nature Center March 2 Augusta's 5r" Birthday— Wint Nature Center March 2 Cabin Fever Campfire Public Interpretive Program — Wint Nature Center March 3 Nest Box Workshop (Natural Resources Education) — Wint Nature Center March 5 Jr. Girl Scouts/Flower Legacy Badge — Wint Nature Center March 6 Outreach: Pine Knob Elementary — Animals in Winter March 7 Sunny Day Pre-school — Wint Nature Center March 8 Sunny Day Pre-school — Wint Nature Center March 9 Cub Scouts; Asto. Belt Loop & Pin — Wint Nature Center March 14 Stepanski Early Childhood Center — Wint Nature Center March 15 Comp. Services for the Developmentally Disabled — Wint Nature Center March 16 Webelos Geologist — Wint Nature Center March 21 Outreach: American Assoc. — University of Women/Starlab Wint Nature Center March 22 Comp. Services for the Developmentally Disabled — Wint Nature Center March 22 Frog Survey Volunteer Training — Wint Nature Center March 23 Brownie Troop #30321/Starlab — Wint Nature Center Volunteer ODDortunitles None scheduled for March Mobile Recreation March 7 Bus: Red Hat Cranberry to Detroit Opera House March 8 Bus (2): Anderson Elementary School to Lansing March 9 Bus: Older Persons Commission to Macomb Center for the Performing Arts March 15 Karaoke PA: St. Patrick's Day Dance March 15 Bus: Our Lady of the Lakes Middle School to Marian Hill Retreat Center March 16 Bus: Our Lady of the Lakes Middle School to Marian Hill Reheat Center March 17 Bus: Older Persons Commission to the Fisher Theater March 21 Bus (2): Andersonville Elementary to the Detroit Symphony Orchestra March 22 Bus: Michigan Environmental Health Assoc. to SOCRRA Recycling Plant March 22 Bus: Waterford Golden Age to the Detroit Symphony Orchestra March 22 Bus: Our Lady of the Lakes Middle School to Marian Hill Retreat Center March 23 Stage: Detroit Partnership Day March 23 Bus: Our Lady of the Lakes Middle School to Marian Hill Retreat Center March 27 Bus: Older Persons Commission to Detroit Music Hall March 28 Stage: Marshmallow Drop March 29 Stage: Marshmallow Drop March 29 Bus: Marshmallow Drop shuttle March 29 Karaoke PA: Marshmallow Drop 9C-5 March 29 Arch: Marshmallow Drop March 29 30X50 Tent: Marslunallow Drop March 29 20X40 Tent (4): Marshmallow Drop March 29 20X30 Tent (2): Marshmallow Drop March 29 20X20 Tent: Marslunallow Drop March 29 1OX10 Tent (4): Marshmallow Drop March 29 Oalde the Mascot: Marshmallow Drop March 29 Generator: Marslunallow Drop 9C-6 OAKLAND COUNTY PARKS try RECREATION COMMISSION Notice of Special/Emergency Meeting DATE: TO: Date of Special/Emergency Meeting: Location: Purpose of Meeting: (Date of Posting) Mr. Michael J. Gingell, Chairperson Oakland County Board of Commissioners Parks and Recreation Administration Building 2800 Watkins Lance Road Waterford, Michigan 48328 248-858-0906 The agenda for this meeting may be found at Destinationoaldand.com This meeting notice is provided in accordance with Michigan Public Act 528 of 2012 Amending Section 5 of Michigan's Open Meetings Act. 9C-7