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Home My WebLink AboutAgendas/Packets - 2013.05.01 - 402372800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • Destination0akland.com OZAKLANDCOUNTYPARKS April 25, 2013 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, May 1, 2013 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel Y Stencil Gerald A. Fisher Execu,Y'`/ve Officer Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Next Meeting: May 22, 2013 —Budget Study Session #2 Pecky D. Lewis, Jr. Chairperson Emeritus Oakland County Parks & Recreation Admin. Bldg. A. David Baumhart III 2800 Watkins Lake Road Gregory C. Jamian Robert E. Kostin Waterford, Michigan 48328 Christine Long r-ry R. McGillivray bash Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. " reation Commission lyeeting Oakiand'County Parks and 1 Parks & Recreation'"dministration off f ices ater on MI 280o Watkins L��Roq�d1,3 9:00 AM Aggnda Action Re uired 1. Call Meeting to Order 2. Roll Call of Allegiance Approval 3, Pledge 4 Approval of Agenda 5 Approval of Minutes: April 10, 2013 6. Public Comments: am Supervisor John. Haney —Recreation Progr dministrative Services 7, INTRODUCTION: Cade Hunter —Office Assistant — A CONSENT AGENDA 8 Re ister for Month Ending Department Funds journal Entry g 06, FY 13); Payment Register for month ending A Internal Service & 06, 03131/13 (FM 03/31/13 (FM 06, FY 13) B Monthly Financial Stat FYl3s for Month Ending 03/31113 (FM 06 C, Monthly Average Comparison Report D. 211 d Quarter Financial Forecast g. REGULAR AGENDA: o izing July as "National Parks and Recreation Month" A. Resolution Rec gn ect w/Cost Estimates B. Orion Oaks Dog Park Pavilion Construction Pro) C. Donation Acceptance Resolution — BP Fuel Approval Approval Approval Approval Receive & File ApprovalBOC Inforniational/Approval Approval/BOC Prese-�-one # G. Fisher/248.514.9814 m w, G. Fisher/D. Stencil 248.959.4944 V. Valko 248.858.4603 G. Fisher T. Fields 24g:858.4606 K. Kohn J. Phelps 249,958,53 19/1) . Stencil J. phelps/D. Stencil J. Phelps/D. Stencil J. Phelps/D. Stencil D. Stencil M. Donnellon/D. Stencil M. PrOwse 1.Noyes OF Tom' Cxp,IR I� AT T1� i)ljCRE 1 Dig _ R$I 33 1,LC $� pezmzt_ Azcheologica val and se �ecntion D �eznppzaz} upza� Usepezn�lt AppzO ort) ° oseaTeznp �, pz P , pre�ously Ae�`�'�ty Re 0. ST�pr� a Ovezvlew zo C 1 d� � paztici4ati°n an ve O f zcez, s pep°zt LXec,�ti B S D B�S�ES MI 4g32$ 11.0 l"' $S�ESS ovL #2 at e Roaa, � ateCf °rd' e Room 12. nd�et StiuAV SeS;5 watk+ns �,ak Syna�l (,onferene S woo, on Nia 22 Z�s on Meeting Re Commttitee Meeting 9.0O"1�:4 Reeation Co�nmr ZZ 2p13 ^ Exeent�v Parks & on N�a noon 13 • �J-- � n_^__I Nest �4eetxng- Appz°val cil fozznatiOnal 464'1IT �ieldsl 1 Dnnlea g.343 3165 L Gee 2 �fozn'atiOnal D Stencil Rece1ve anavile G. Fishez G Fishez MAY 1, 2013 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 7 RECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Terry Fields, Chief of Recreation Programs and Services Submitted: April 25, 2013 Subject: Introduction —John Haney INTRODUCTION AND HISTORY John Haney was recently promoted to Recreation Program Supervisor for Mobile Recreation. He will be overseeing all Mobile Recreation services including the buses, stages, climbing towers and all programming mobile units. John oversees all mandatory training including driver's training for summer Mobile Recreation staff and the training and testing with Oakland County Sheriff Department and parks staff. His other key roles include acting as the point person for the Recreation Partnership Program (RAPP), oversight of the grant program, and acting as the key contact for many special events. John also has the responsibility of the administration of approximately 50 part-time staff. He has been spearheading meetings with key park and recreation professionals to coordinate our focus target areas for mobile recreation and support for the south end of Oakland County, concentrating on the communication and face-to-face meetings where we determine where our services are provided in Oakland County. John has worked for Oakland County Parks and Recreation for 3 summers in Mobile Recreation. He was most recently served as the Seasonal Supervisor in 2012. 7-1 1 3 . • 7 1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MAY 1, 2013 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Karen S. Kohn, Supervisor of Administrative Services Submitted: April 25, 2013 Subject: Introduction — Carrie Hunter INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 ADMINISTRATION Carrie Hunter is the new full-time Office Assistant I in the administration office, serving as our new public face in the reception area. In her new position she greets visitors; answers incoming calls; sells park passes to people who walk in; processes online park pass orders; helps prepare for commission meetings; and orders office supplies. Hunter has worked as an administrative assistant for high-level executives at GM Powertrain and KIP America, as well as a quality assurance technician at a medical bill review company. Her hours are 8 a.m.-4:30 p.m., Monday —Friday. She can be reached at 248.858.4602 or hunterca@oakgov.com. 7-2 AKLANDCOUNTYPARK$ Find us on facebook.com/ocparks OAKLAND COUNTY PARKS & RiECREATION COMMISSION AGENDA MAY 1, 2013 AGENDA ITEM No. FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II Submitted: April 18, 2013 Subject: Consent Agenda — OCPR Payment Approval Summary & Monthly Financial Statements 8. A. PAYMENT APPROVAL SUMMARY * Internal Service and Department Funds Journal Entry Register: March, 2013 (FM 6, FY 2013) * Voucher Payment Register: March, 2013 (FM 6, FY 2013) * Oak Management Inc., Credit for Services Rendered Register: January, February & March, 2013 (FM 4, 5 & 6, FY 2013) TOTAL * Back-up information is available for review. 8. B. MONTHLY FINANCIAL STATEMENTS March, 2013 (FM 6, FY 2013) 976,050.62 391,746.51 MOM 1.367.797.13 8 A-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 6 FY 2013 (FOR MONTH ENDING 3/31/13) 2013 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,250,000.00 $10,908,949.38 $341,050.62 97.0% Other 255,525.00 (53,202,33) 308,727.33 -20.8% GLEN OAKS GOLF COURSE 1,034,540.00 128,629.91 905,910.09 12.4% LYON OAKS GOLF COURSE 1,241,000.00 126,431.31 1,114,568.69 10.2% RED OAKS GOLF COURSE 399,600.00 27,494.18 372,105.82 6.9% SPRINGFIELD OAKS GOLF COURSE 785,174.00 42,330.13 742,843.87 5.4% WHITE LAKE OAKS GOLF COURSE 878,703.00 65,581.34 813,121.66 7.5% WATERFORD OAKS COUNTY MARKET 224,640.00 34,832.00 189,808.00 15.5% INDEPENDENCE OAKS NATURE CENTER 12,600.00 4,667.02 7,932.98 37.0% RED OAKS NATURE CENTER 12,000.00 2,122.00 9,878.00 17.7% ADDISON OAKS 448,380.00 103,067.55 345,312.45 23.0% ADDISON OAKS CONFERENCE CENTER 140,000.00 23,305.44 116,694.56 16.6% GROVELAND OAKS 724,600.00 44,734.38 679,865.62 6.2% HIGHLAND OAKS 3,000.00 3,606.00 (606.00) 120.2% INDEPENDENCE OAKS 308,548.00 72,365.29 236,182.71 23.5% LYON OAKS 88,000.00 31,519.00 56,481.00 35.8% ORION OAKS 109,500.00 43,188.00 66,312.00 39.4% RED OAKS DOG PARK 47,000.00 10,970.00 36,030.00 23.3% ROSE OAKS 164,040.00 151,540.00 12,500.00 92.4% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 72,178.00 44,742.83 27,435.17 62.0% WATERFORD OAKS ACTIVITY CENTER/PARK 63,485.00 32,460.00 31,025.00 51.1% RECREATION PROGRAMS & SERVICES 282,000.00 101,211.00 180,789.00 35.9% CATALPA OAKS 15,000.00 0.00 15,000.00 0.0% RED OAKS WATERPARK 1,040,400.00 100.00 1,040,300.00 0.0% WATERFORD OAKS BMX COMPLEX 19,500.00 528.00 18,972.00 2.7% WATERFORD OAKS WATERPARK 705,400.00 1,651.63 703,748.37 0.2% CAPITAL IMPROVEMENT 2,688,918.00 0.00 2,688,918.00 0.0% TOTAL REVENUE $23,013,731.00 $11,952,824.06 $11,060,906.94 51.9% EXPENSES ADMINISTRATIVE SERVICES $5,548,054.00 $2,413,185.61 $3,134,868.39 43.5% FISCAL SERVICES ADMINISTRATION 129,895.00 64,365.54 65,529.46 49.6°% - FISCAL SERVICES PARKS & REC 234,987.00 103,116.30 131,870.70 43.9% GLEN OAKS GOLF COURSE 1,218,416.00 392,041.22 826,374.78 32.2% LYON OAKS GOLF COURSE 1,828,849.00 591,565.00 1,237,284.00 32.3% RED OAKS GOLF COURSE 666,445.00 247,316.03 419,128.97 37.1% SPRINGFIELD OAKS GOLF COURSE 744,749.00 244,353.01 500,395.99 32.8% WHITE LAKE OAKS GOLF COURSE 943,959.00 332,839.87 611,119.13 35.3% WATERFORD OAKS COUNTY MARKET 256,824.00 104,900.20 151,923.80 40.8% INDEPENDENCE OAKS NATURE CENTER 270,655.00 44,394.47 226,260.53 16.4% RED OAKS NATURE CENTER 224,915.00 56,959.81 167,955.19 25.3% ADDISON OAKS 1,443,911.00 458,330.67 985,580.33 31.7% ADDISON OAKS CONFERENCE CENTER 164,535.00 93,322.89 71,212.11 56.7% GROVELAND OAKS 1,345,132.00 337,571.83 1,007,560.17 25.1% HIGHLAND OAKS 55,735.00 24,223.62 31,511.38 43.5% INDEPENDENCE OAKS 1,043,812.00 387,332.24 656,479.76 37.1% LYON OAKS 268,969.00 130,274.27 138,694.73 48.4% ORION OAKS 125,037.00 51,207.61 73,829.39 41.0% RED OAKS DOG PARK 53,392.00 33,320.41 20,071.59 62.4% ROSE OAKS 52,600.00 17,046.81 35,553.19 32.4% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 538,211.00 136,702.55 401,508.45 25.4% WATERFORD OAKS ACTIVITY CENTER/PARK 1,123,067.00 296,384.22 826,682.78 26.4% RECREATION PROGRAMS & SERVICES 1,259,557.00 521,126.77 738,430.23 41.4% CATALPA OAKS 104,216.00 25,580.59 78,635.41 24.5% RED OAKS WATERPARK 1,360,660.00 291,644.96 1,069,015.04 21.4% WATERFORD OAKS BMX COMPLEX 50,137.00 13,560.42 36,576.58 27.0% WATERFORD OAKS WATERPARK 905,775.00 284,963.02 620,811.98 31.5% FACILITIES & MAINTENANCE 1,051,237.00 521,457.14 529,779.86 49.6% CONTINGENCY/INTERNAL SERVICE CHARGES* 0.00 81,045.34 (81,045.34) N/A TOTAL EXPENSES $23,013,731.00 $8,300,132.42 $14,713,598.58 36.1% REVENUE OVER/(UNDER) EXPENSES $0.00 $3,652,691.64 ($3,652,691.64) 2013 2012 2011 2010 ACTUAL REVENUE TO DATE: 51.9% 62.2% 52.8% 54.3% BUDGET BALANCE: 48.1% 37.8% 47.2% 45.7% ACTUAL EXPENSE TO DATE: 36.1% 33.7% 32.6% 31.3% BUDGET BALANCE: 63.9% 66.3% 67.4% 68.7% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 2) 8 B-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 6 FY 2013 (FOR MONTH ENDING 3/31/13) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL COUNTY MARKET: WATERFORD OAKS COUNTY MARKET COUNTY MARKET SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER RED OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES` TOTAL YEAR TO DATE REVENUE $10,855,747.05 0.00 0,00 10,855,747.05 128,629.91 126,431.31 27,494.18 42,330.13 65,581.34 390,466.87 YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXP. $2,413,185.61 64,365.54 103,116.30 2,580,667.45 392,041.22 591,565.00 247,316.03 244,353.01 332,839.87 1,808,115.13 34,832.00 104,900.20 34,832.00 104,900.20 $8,442,561.44 (64,365.54) (103,116.30) 8,275,079.60 (263,411,31) (465,133.69) (219,821.85) (202,022.88) (267,258.53) (1,417,648.26) (70,068.20) (70,068.20) 4,667.02 44,394.47 (39,727.45) 2,122.00 56,959.81 (54,837.81) 6,789.02 101,354.28 (94,565.26) 103,067.55 23,305.44 44,734.38 3,606.00 72,365.29 31,519.00 43,188.00 10,970.00 151,540.00 44,742.83 32,460.00 561,498.49 101,211.00 0,00 100.00 528.00 1,651.63 103,490.63 458,330,67 93,322.89 337,571.83 24,223.62 387,332.24 130,274.27 51,207.61 33,320.41 17,046.81 136,702.55 296,384.22 1,965,717.12 521,126.77 25,580.59 291,644.96 13, 560.42 284,963.02 1,136,875.76 0.00 521,457.14 0.00 521,457.14 (355,263.12) (70,017.45) (292,837.45) (20,617.62) (314,966.95) (98,755.27) (8,019.61) (22,350.41) 134,493.19 (91,959.72) (263,924.22) (1,404,218.63) (419,915.77) (25,580.59) (291, 544.96) (13,032.42) (283,311.39) (1,033,385.13) (521,457.14) (521,457.14) 0.00 81,045.34 (81,045.34) $11,952,824.06 $8,300,132.42 $3,722,759.84 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on the www.oakgov.com/fiscal/info pub/monthlvreports.html 2. Click on "View the Monthly Financials and Quarterly Forecast" hyperlink on the bottom of the page 3. Click on "Parks and Recreation" hyperlink within the list 4. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 5. Or do a search for "Monthly Financials" (Page 2 of 2) 8 B-2 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2013 Actuals with S-Year Average Actuals) As of March 31, 2013 FY2013 Amended I I I I Budget October I November I December I January I February I March April May June July August September YEAR TO DATE REVENUES: 5-YEAR AVERAGE REVENUE $ 300,047 $ 135,477 $ 1,709,864 $ 6,039,402 $ 3,735,860 $ 2,363,941 $ 1,264,870 $ 1,122,826 $ 1,317,951$ 1,942,780 $ 1,455,092 $ 1,695,691 Percentage of Total 1.30% 0.59% 7.41% 26.16% 16.18% 10.24% 5.48% 4.86% 5.71% 8.42% 6.30% 7.35% FY2013 Amended Budget/Alottment j $ 20,163,273 $262,085 $118,336 $1,493,535 $5,275,306 $3,263,204 $2,064,859 $1,104,840 $980,767, $1,151,206 $1,696,983 $1,270,996__ $1,481,155 FY2013 Planned Use of Fund Balance $ 2,794,737 FY 2013 Amended Budget $ 22,958,010 FY 2013 Actuals $272,398 $127,699 $1,466,174 $4,910,427 $2,913,093 $2,263,034 $11,952,824 Avg. Monthly Revenue Over/(Under) $10,313 $9,362 ($27,361) ($364,879) ($350,112) $198,175 _ ($524,501) EXPENSES:. 5-YEAR AVERAGE EXPENSE $1,319,598 $1,278,780 $1,540,387 $1,261,183 $1,183,089 $1,630,978 $1,419,897 $1,822,094 $2,440,418' $2,253,5411 $2,087,753 $2,337,020 Percentage of Total 6.41% 6.22% 7.49% 6.139/ 5.75% 7.93% 6.90% 8.86% 11.86% 10.95% 10.15% 11.36%I FY2013 Amended Budget/Alottment $ 22,958,010 $1,472,453 $1,426,907 $1,718,818 $1,407,272 $1,320,132 $1,819,902 $1584371 $2033,156 $2,723,1031 $2,514,580 $2,329,587 $2,607,7281 FY 2013 Actuals $1,341,261 $1,259,689 $1,616,323 $1,216,615 $1,277,817 $1,588,426 $8,300,132 Avg. Monthly Expenses (Over)/Under $131,192 $167,219 $102,494 $190,657 $42,315 $231,476 _ $865,352 Total Avg Monthly Favorability/(Unfavorability) $141,505 $176,581 $75,133 ($174,222) ($307,796) $429,650 $0 $01 $0' $0 $0 $0 $340,851 8C-1 OAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE OPERATING EXPENSE NET OPERATING INCOME (LOSS) NON -OPERATING REVENUE (EXPENSE) COUNTY OF OAKLAND FY 2013 SECOND QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2013 VARIANCE BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT $ 8,650,623.00 $ 8,832,163.00 $ 8,832,163.00 $ 0.00% $ 22,958,010.00 $ 23,013,731.00 $ 23,013,731.00 $ 0.00% $ (14,307,387.00) $ (14,181,568.00) $ (14,181,568.00) $ 0.00% $ 11,512,650.00 $ 11,512,650.00 $ 11,512,650.00 $ 0.00% TOTAL INCOME BEFORE TRANSFERS $ (2,794,737.00) $ (2,668,918.00) $ (2,668,918.00) $ TRANSFERSIN $ $ $ - $ CAPITAL IMPROVEMENT PROGRAM $ $ $ - $ - TOTAL NET INCOME (LOSS)" $ (2,794,737.00) $ (2,668,918.00) $ (2,668,918.00) $ TOTAL NET ASSETS - BEGINNING $ 99,900,637.00 TOTAL NET ASSETS - ENDING $ 97,231,719.00 0.00% EXPLANATION OF SIGNIFICANT VARIANCES 8 D-1 4/25/2013 �i ' ' Z 100111 g I VA V ' OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA I..DMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: April 25, 2013 Subject: Resolution Recognizing July as "National Recreation and Parks Month" INTRODUCTION AND HISTORY Attached for the Commission's consideration and approval is a proposed resolution recognizing July 2013 as National Recreation and Parks Month. STAFF RECOMMENDATION The staff recommends the Commission approve the attached proposed resolution recognizing July 2013 as National Recreation and Parks Month. MOTION Move to adopt the proposed resolution in support of proclaiming July 2013 as National Recreation and Parks Month, and forward it to the Oakland County Board of Commissioners for final approval. 9 A-1 RESOLUTION RECOGNIZING JULY AS NATIONAL RECREATION AND PARKS MONTH WHEREAS, the Oakland County Parks and Recreation Commission's mission is to provide all residents of Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities, resulting in a comprehensive county park system that enhances quality of life; and WHEREAS, parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and WHEREAS, parks and recreation creates lifelines and continued life experiences for older members of our community; and WHEREAS, parks and recreation generates opportunities for people to come together and experience a sense of community through fun recreational pursuits; and WHEREAS, parks and recreation agencies provide outlets for physical activities, socialization, and stress -reducing experiences; and WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, in a manner that contributes to our ongoing economic vitality; and WHEREAS, parks, greenways, and open spaces provide a welcome respite from our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural environment; and WHEREAS, parks and recreation agencies touch the lives of individuals, families, groups, and the entire community, which positively impacts upon the social, economic, health, and environmental quality of our community. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission proclaims July as Recreation and Parks Month and encourages all citizens to celebrate healthy, active lifestyles by participating in their choice of recreation and park activities. Date: Moved By: Supported By: 0AKLANDCOUNTYWKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 17,2013 AGENDA ITEM No. 9 B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: April 25, 2013 Subject: Orion Oaks Dog Park Pavilion Construction INTRODUCTION AND HISTORY Since the opening of the dog parks throughout OCPR's parks, staff has received requests for several amenities including restrooms, rental pavilions, shade structures, vending machines, and other dog -related items. Some of these amenities are present at the dog parks within our parks system. Currently a retail sales office is located at the Orion Oaks Dog Park utilizing a 1974 Mobile Recreation trailer which has been modified by staff. Items for sale at this office include annual permits, daily passes, and other dog -related amenities. The sales office has been a success because it has increased revenue (approx. $11,000 annually) and located staff on site for customer service. On average over the past five years (FY 2008 — FY 2012), Orion Oaks revenues have been $117,000 annually. In 2009, staff completed a design for a pavilion that included a retail office and vending area. The design included a 625 square -foot pavilion, a 140 square -foot vending machine room, and a 70 square -foot retail sales/staff operations office. This structure is to be located near the existing dog park restrooms. (See site map.) The project was released for construction bidding in 2010 with a budget of $130,000, and then postponed as most CIP projects were placed on hold that fiscal year. In the summer of 2012, the design was revisited by key stakeholders, and the scope of the project changed significantly because of the communications requirements, current building codes, pedestrian traffic, operations/storage, site amenities, and construction/site safety; however, the budget was never increased. The project has been bid by our recently contracted construction management team, the George W. Auch Company (GWA) with the original budget of $130,000. As a result of the bid being significantly higher than the project's budget, staff explored options to lower the estimated construction cost. The options are outlined below: Option 1 —Value Engineering o Staff worked with the construction manager and designers to identify components of the design that could modified to yield a lower construction cost while maintaining the quality of the design o Staff selected several opportunities, resulting in a total construction cost of $227,261, and a savings of $41,675.50 o Selection of this option would allow for construction to proceed upon approval • Option 2 — Redesign o Staff worked with the designers and construction manager to conceptually identify redesign options that would yield a lower construction budget and maintain the design intent o Selection of a redesign option would require the construction documents to be essentially redrawn, and the construction manager to rebid the project, resulting in: ■ Additional construction manager and designers' fees ■ Delayed construction start date — anticipated fall 2013 ■ Township site plan re -review M Page 2 MENNESUM o Option A: ■ Staff evaluated an option to attach the entire pavilion, office and vending building onto the existing restroom structure. The pavilion is attached to the back of the existing restroom while the office and vending are added to the front, creating an entry vestibule shared by the restrooms, office and vending area ■ This option is not recommended due to following operational and program needs: • Access to the restroom vestibule through the vending area creates a pinch point that make the facility difficult for dog owners to use • Typically when a pavilion is directly adjacent to restroom facilities, patrons renting the pavilion expect the restrooms to be for their exclusive use which is not the case • Also, loading all of the building elements onto the restroom facility unbalances the use of the site ■ Estimated construction cost for this option is: $233,864 o Option B: ■ Staff evaluated an option to attach the entire pavilion, office and vending building onto the existing restroom structure. The pavilion is attached to the back of the existing restroom while the office and vending are added to the front ■ This option is not recommended due to following operational and program needs: • Typically when a pavilion is directly adjacent to restroom facilities, patrons renting the pavilion expect the restrooms to be for their exclusive use which is not the case • Loading all of the building elements onto the restroom facility unbalances the use of the site • In the original design storage is located in the attic space of the office and vending areas; these areas are separated in this option to optimize traffic flow resulting no overhead storage space ■ Estimated construction cost for this option is: $244,845 o Option C: ■ Staff evaluated an option to attach the office and vending areas to the existing restroom facility, and construct a freestanding pavilion in the originally designed location ■ This option is not recommended for the following reasons: • Although overall this is the most functional redesign option, it does not result in savings as additional storage must be added to the program • In the original design this storage is located in the attic space of the office and vending areas; these areas are separated in this option to optimize traffic flow resulting in negligible overhead storage space ■ Estimated construction cost for this option is: $271,650 Additional considerations: • Operations: Current annual maintenance and operations budget for the entire Orion Oaks Park is $125,000. It is estimated that 80% of this budget is attributed to the dog park; approximately $100,000. With the addition of the pavilion, office and vending facility, staff estimates an increase in utility bills only of approximately of $1000. Maintenance, operations and staffing will remain unchanged with the addition of this facility • Revenue: Staff estimates that annual revenue generated from the new facility would be approximately $5000. Revenue sources include merchandise sales, food and beverage sales from vending machines, and pavilion rental and associated park entry fees. An additional $2000 in revenue can be expected from patrons sponsoring engraved brick pavers. This anticipated revenue is in addition to the current average annual revenue seen by the park of $117,000 • Patron feedback: A recent online poll asked Orion Oaks dog park patrons several question relative to the dog park. When asked which features they would like to see at the dog park, users requested doggie drinking fountains, dog washing stations and shade. Less requested items include warming shelters, paved parking, lighting and beverage sales ATTACHMENTS • Options 1, 2A, 2B and 2C Em Page 3 STAFF RECOMMENDATION Staff recommends proceeding with Option 1 — Value Engineering as it is the most economical in terms of both cost and time relative to construction, design and review. Therefore, staff recommends to award construction to GWA in the amount of $227,261.00, which includes a 5% contingency. MOTION Move to award George W. Auch Company (GWA) the bid for the Orion Oaks Dog Park Pavilion Construction project in the amount of $227,261.00, which includes a 5% contingency. NOTE: CONTRACTOR IS RESPONSIBLE TO DEVELOP A PHASING PLAN VTH OWNER INPUT AND IMPLEMENT. PMANNG PLAN TO KEEP DOG PARK OPERATIONAL DURING ENTIRE CONSTRUCTION PERIOD, INCLUDING BUT NOT UNITED TO MAINTAINING ACCESS TO EXISTING RESTROOM FAGUTY, MOVING AND KEEPING EXISTING OFFICE OPERATIONAL, AND MAINTAINING ACCESS TO THE DOG PARK THROUGH 1 Q �7Es IS01.31 ' +1001. Z SOIL EROSION FENCE jj APPRX 240 L. F x Ir- 1I l PAMUON .I 1003.4 EX ' 00 .6 1003.7 FF Cil CB 1 1002 2 INV %1p0 1 + L , p + 003. po +1003.8 + 003 4 I + . . + p0� s'CCNCfTTE >s: i r�SDEVALK 0057ING DOG PARK ENTRANCE GATE��'p, CB Hi 1002.2 INV .I � }' 1003.2 RIM ES H1 DOG F FENCE I nnununlnl J ��wl wnl n i s i �� PROPOSED ELEVATION EXISTING ELEVATION EXISTING GRAVLL. 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R�toVE DasmG sltvm FROST SLAB \ x5v;4G CGJCT' TE 1'AI: TO WIAW4 T RES ORATION LjOt ALL DS-RJRE,FD AREAS TO BE STO` ED TO �RiJAL CONE!'N•f ff!? ::'ION 02920 EXISTING GRAVEL_ SIDE\VAIJ� *NOTE: ALL SURFACE GRADING TO ADEQUATELY DRAIN SITE OPTION 2A SIDEWALK IMPROVEMENTS 14 W9B-5 �5---1� S CAI E: 1" =10' Site Option A Drawincis.odf (3) (45% of Scale); Orion Doa Park; Backup Proiects 063012: 4/19/2013 10:50 AM NOTE: CONTRACTOR IS RESPONSIBLE TO ",i,i,, It i„AI DEVELOP A FHANNG PLAN \\ATH 0\VNER INPUT "„. A" "' III ,. AND INrLLNENT. 1't1A5lNG FLAN -10 KEEF DOG PARK OPERATIONAL DURING EN11RE u CONSTRUCTION PERIOD, INCLUDING BUT NOT I)MITED TO MAINTAINING ACCESS TO EXISTING PROPOSED ELEVATION RESTROOM FACILITY, MOVING AND KEEPING ES h1 EXISTING OFFICE OPERATIONAL, AND MAINTAINING 11001. 3 INV EXISTING ELEVATION ACCESS TO THE DOG PARK THROUGH DESIGNATED GATES. 4,1001 7 ,l g001.3 ,�� EXISTING GRAVEL SIDEWALK I� w i q SOIL EROSION o X, �' FENCE A x �� i APPRX 240 L.F Iw i� LO � rFv v�,r EA511NG GRAVEL 00 3 I LL- RAI r�NCE FARKIN G ��5� ;J® ! 1311FPT iL 1003.4 t- 003.1 OR MATCH CRAM /! 000. 7 - _ °• ' (3) TIP. CONCME MJEEL STCP MSmG TO 6E HONED jp3• + 00 q CB 1 / q 41, � �` 0 � 7 � 1002.2 INV 1. I � I s PAVm HANaCAP 1003.2 RIM / PARKING SPOTS (CONCRE•lE, TYP) �2 1005.6 TC UGA i 4 1005.6 BC • f» rit03T 5AB i1 �,• FtacFol� a ° • tr 005..8 TIC� ND ctNc BC+1003.8 52 35 +10 3.4 UO3, f8' COVCRET� T ` - - - - - - - - J + 1005. 4 1 / SEEVAtx r ` + 1005. 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PHASING PLAN TO KEEP DOG "" u PARK- OPERATIONALDURING- ENTIRE — - C STRUCTION PERIOD, INCLUDING BUT NOT U ITED TO MAINTAINING ACCESS TO EXISTING g PROPOSED ELEVATION RE TROOM FAGUTY, MOVING AND KEEPING ES 1/1 EXISTING OFFICE OPERATIONAL, AND MAINTAINING 1001. INV EXISTING ELEVATION A CESS TO THE DOG PARK THROUGH DE GNATED GATE5. 1001 7 II 01.3_._ 01.31 �z EXISTING GRAVEL SIDEWALK i a �L i q SOIL EROSION FENCE in x i x APPRX 240 L. F 1 0 i�t raw SP<,T EXISTING GRAVEL 002 RAE my PARKIN G i J 131 Ir rr % PAMUON 1UW.zF—LA 00 1003.7 Ft .6 4 + 003.1 az MATCH fIiACE i o 'CB 41 (3) TIP. CONCRETE MtU STOP DOSING To BE )LD ANDCAP 4,• 'I, 1002.2 INV 3PARKINGPAMM HSPOTS (CONCRETE, r(P) i 1003.2 RIM 1005.6 TC 1005.6 BC 9T STAB ➢J 1 °~ ' 1 5 - jo NEV FLAGPOLE & ; o+' ' u• 1005.8 TC 1 8 �GROLM 1005.2 BC+1003.t .f. ;5 �• /a'CGNcr�TE + 10 10 3.4 - - - J c • + 1005.4 1p / - - — �— 1pa5 "f� • + 1005.6 10 4 2 FT1005.E BC e�PROZCnaN I f 26 DUSTING GRAVEL F , PARKINGESTIN +'t DOS-IING DOG PARK LJUGHTFPq_E 24" TAPER CURB 4 ENTRANCE GATE 7: Wlat PAVERS (TYP) CB W. � BMCK PAVERS (TIP) y1 1002. �� 1' u ; ` _i:`i •` oA�Ensn�G 1003. :-: r-R«sT S nB 3-1 FXISTING GRAVE]_ SIM- WAIF — DOG PARK "" T FENCE *NOTE: ALL SURFACE GRADING PAD TO ADEQUATELY DRAIN SITE T RESTORATION DOTE: ALL DISTURBED AREAS TO BE RESTORED TO ORIGIAL OPTION 2 C ONDITIONS PER SECTION 02920 SIDEWALK IMPROVEMENT Site Option C Drawinas.odf (3) (45% of Scale); Orion Doa Park; Backup Proiects 063012: 4/19/2013 10:50 AM QAKLAND COUNTYPMKS Find us on facebook.com/ocparks OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Commission Members From: Melissa Prowse, Business Development Representative Susan M. Wells, Manager of Parks and Recreation Operations Submitted: April 25, 2013 Subject: BP Fueling Communities Donation for Programming for Disabled Veterans INTRODUCTION AND HISTORY Through our ongoing partnership with the U.S. Paralympics, Oakland County Parks and Recreation has been selected to receive a donation through BP Fuel. This contribution from BP Fuel was presented and approved by the Oakland County Parks and Recreation Commission in December 2012 as a "grant." Since that time it has come to staff's attention that BP does not have a standard "grant agreement" for this program and doesn't wish to sign an agreement drafted by Oakland County. Instead, BP would like Oakland County to consider this contribution a charitable donation through its Fueling Communities program. wr The BP Fueling Communities program provides donations to local organizations that are nominated by BP's Branded Marketers to support the communities in which they do business. The Fueling Communities program gives back to local organizations that support health, education, youth, food and housing to spread charity and goodwill. Barrick Enterprises, a local BP Branded Marketer, has nominated Oakland County Parks for a $20,000 donation through BP's Fueling Communities program to fund the Disabled Veterans Sports Initiative. Specifically, the donation will assist with the development of recreational opportunities for veterans with disabilities. The program will include: a Paralympic Experience Sports Expo (kickoff event), Paralympic sports clinic series and social opportunities for disabled veterans. STAFF RECOMMENDATION Staff recommends the Commission accept the donation of $20,000 through the BP Fueling Communities program to assist in the development of recreational opportunities for Disabled Veterans. MOTION Move to approve the attached proposed resolution to accept the $20,000 donation from BP Fuel for recreational opportunities for Disabled Veterans. 9 C-1 BP Donation Acceptance RESOLUTION WHEREAS, the Oakland County Parks and Recreation Commission has been nominated by Barrick Enterprise, a local BP Branded Marketer, for a donation through the BP Fueling Communities Program; and WHEREAS, the BP Fueling Communities Program provides monetary donations to local organizations that are nominated by BP's Branded Marketers to support the communities in which they do business; and WHEREAS, the Fueling Communities Program gives back to local organizations that support health, education, youth, food and housing to spread charity and goodwill; and WHEREAS, the Oakland County Parks and Recreation Commission has been approved as a recipient of a $20,000 donation from the Fueling Communities Program; and WHEREAS, the donation will fund the Disabled Veteran's Sport Initiative, which will include Paralympic Experience Sports Expo (kickoff event), Paralympic sports clinic series, and social opportunities. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends acceptance of the $20,000 BP Fueling Communities Program donation to fund the Disabled Veteran's Sport Initiative. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the $20,000 BP Fueling Communities Program donation. Date: Moved By: Supported By: 9 C-2 AKLAND COUNTYPMKS Find us on facebook.com/ocparks � OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MAY 1, 2013 AGENDA ITEM No. BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jon Noyes, Supervisor of Planning Melissa Prowse — Resource Development Submitted: April 17, 2013 Subject: Archeological Dig Temporary Use Permit INTRODUCTION AND HISTORY The SCAMP 2013 Designer Showcase (July 19-28, 2013) will feature the old Ellis Farmhouse, now in private ownership. The Showcase will highlight the history of the Ellis family and the adaptive reuse of the Ellis Barn at Springfield Oaks County Park. To help promote this event and the historical interpretation of the Ellis Barn, OCPRC staff has partnered with the Oakland County Historical Commission, the Waterford Schools History Center, and the Oakland Parks Foundation History Corps to propose the archeological excavation of the old Ellis Family privy at 9331 Dixie Hwy, Clarkston Michigan. The dig is funded through a federal history grant awarded to Waterford Schools, and will be led by Oakland University Professor Emeritus Dr. Richard Stamps. OCPRC is seeking a temporary use permit from the current owner, RBI-33 LLC to enable the dig to occur including the use of an OCPRC bulldozer to scrape off the top layer soil. The Biennial Designer Showcase attracts well over a thousand participants that are from a demographic likely to attend other OCPRC events and pursue potential facility rental opportunities in the Parks. By assisting in the archeological dig OCPRC will be recognized as a sponsor of the 2013 Designer Showcase and Concours in the Park, we will be in a position to be able to better market OCPRC facilities, programs, events. OCPRC will also be working with reporters from the Oakland Press to cover both the dig and the historical research on the Ellis Family. In the past, such efforts have netted over $8,000 in press coverage for OCPRC and DestinationOakland.com STAFF RECOMMENDATION Staff recommends approval of the Temporary Use Permit from RBI-33 for the purpose of facilitating the archeological dig of the Ellis Family Privy. MOTION Move to approve the Temporary Use Permit for Oakland County Parks and Recreation from - RBI-33 for the purpose of facilitating the archeological dig of the Ellis Family Privy. 9 D-1 Temporary Use Permit The RBI-33, LLC, 15135 Charlevoix Ave. Grosse Pointe Park, MI 48230 ("RBI-33") hereby grants a Temporary Use Permit ("Permit") to: Oakland County Parks and Recreation Commission ("OCPRC") to use property described in Paragraph 1. Name of Entity: Oakland County Parks and Recreation Commission ("Permittee") Address: 2800 Watkins Lake Road, Waterford MI 48328 Contact Person: Executive Director- Dan Stencil Telephone Number: (248) 858-4944 E-Mail Address: stencild@oakgov.com Fax: (248) 858-1683 For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Temporary Use Location: Parcel 0714451005 - 9331 Dixie Hwy, Clarkston Michigan (hereinafter "Property") 1.2. Address: 9331 Dixie Hwy, Clarkston MI 48348 1.3. Event/Activity: Archeological dig of the old Ellis Family privy site 1.4. Date/Time of Use: 8 a.m. May 3, 2013 through 3 p.m. May 17, 2013 1.5. Fees: There will be no fees charged to OCRPC for use of the Property. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of RBI - 33. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by RBI -33. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the property in the same condition that Permittee found it - clean, free of trash, re -graded and seeded. 1.11. Permittee acknowledges that RBI-33 retains ownership of all artifacts recovered from the archeological dig. Page 1 of 4 9D-2 2. Permittee Responsibilities. 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of RBI-33. 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property. 2.3. Permittee is responsible for the return of all artifacts recovered from the archeological dig to RBI-33 after the completion of cleaning and documentation. 3. Liability/Assurances. 3.1. Damage to the Property. Permittee shall be responsible for any damage to the Property that is caused by Permittee, its employees or volunteers. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, and the defense of those Claims occurring at or on the Property, which arise out of Permittee's or its employees or volunteers use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter the Property. 3.5. Definition of Claim. Claim is defined as any loss, claim, complaint, demand for relief, damage, suit, cause of action, proceeding, judgment, deficiency, liability, penalty, litigation, cost, or expense, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind, which are imposed on or incurred by RBI-33. 4. Compliance with Law. Permittee and its employees and volunteers must comply with all applicable federal, state, and local laws, regulations and ordinances. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of RBI-33. 6. Waiver. The failure of RBI-33 to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No Page 2 of 4 9D-3 covenant, term or condition of this Permit shall be deemed to have been waived by RBI-33, unless such waiver is in writing by RBI-33. 7. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 8, Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. 9. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. 10. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 11. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 12. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 13. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY RBI-33 LLC NAME: TITLE: DATE: SIGNATURE Page 3 of 4 9D-4 EXHIBIT A PARCEL 0714451005 9331 DIXIE HWY, CLARKSTON MI 48348 xy 14w DIG SITE t m Ae 'o Exhibit A 0714451005 9331 DIXIE HWY dv CLARKSTON MI48348 x � Page 4 of 4 9D-5 QWLA1 VDCOUNTYWKS Find us on facebook.com/ocparks A OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MAY 1, 2013 AGENDA ITEM NO. BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: April 25, 2013 Subject: Temporary Use Permit Approval and Execution INTRODUCTION AND HISTORY As recommended by Oakland County Corporation Counsel and Risk Management Departments, Oakland County Parks and Recreation will be entering into "Temporary Use Permits" (Permits) with organizations and individuals for the temporary use of Commission property. Recent permits brought to the Commission include use of the County Market, the Ellis Barn, and the Arena at Springfield Oaks. The permit template is attached to this agenda item for reference. The Permits, which was drafted by Corporation Counsel, address issues of liability, insurance, damage to park property and park rules. The permit template is attached to this agenda item for reference. It was recommended previously that these permits be brought to the Parks and Recreation Commission for approval. Staff is anticipating many more such permits in the future. Each permit will be reviewed and approved by both Corporation Counsel and Risk Management before being executed. Because of the amount of permits anticipated, and the review process in place, with Corporation Counsel and Risk Management, staff and Corporation Counsel are recommending staff recommends that these permits be executed by the Executive Officer, if the appropriate approval is received by Corporation Counsel and Risk Management and if the template permit is used and that these permits not be brought to the Commission for approval. The exception will be if a permit involves the sale of alcohol. All permits involving the sale of alcohol on Commission property will continue to be brought to the Commission for approval, pursuant to the Parks Rules and Regulations. All Temporary Use Permits will be executed by the Executive Officer upon approval by Corporation Counsel and Risk Management (and the Commission where indicated). STAFF RECOMMENDATION Staff recommends the Commission approve the staff coordination and approval (with Corporation Counsel and Risk Management sign -off) of Temporary Use Permits, except in the case of the sale of alcohol, wherein such permits will require approval by the Commission. MOTION Move to approve the staff coordination and approval (with Corporation Counsel and Risk Management sign -off) of Temporary Use Permits, except in the case of the sale of alcohol, wherein such permits will require approval by the OCPR Commission. 9 E-1 z _�'� z Plo r # Temporary Use Permit Irr�p,a, The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): Address: Contact Person: Telephone Number: E-Mail Address: For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location: 1.2. Event/Activity: 1.3. Address of property: 1.4. Fees: (hereinafter "Property") 1.5. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.6. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.7. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.8. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.9. Permittee shall leave the property in the same condition that Permittee found it and — clean and free of trash. 1.9.1.10. Alcoholic Beverages shall not be sold on the Property. 2. Permittee Responsibilities. 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents, volunteers or employees of OCPRC or Oakland County, Michigan ("County"). 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use Page 1 of 4 9E-2 of the Property and for the event described in paragraph 1.2., including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims, as defined herein, that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. Page 2 of 4 9E-3 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. [RISK MANAGEMENT TO EVALUATE INSURANCE REQUIREMENTS, AS NEEDED FOR EACH PERMIT] Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. 10, Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. Page 3 of 4 9E-4 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: [PITAX106 SIGNATURE Page 4 of 4 9E-5 EXECUTIVE OFFICER'S REPORT ITEM # 10 B 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services Staff. 2. Communications/Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: •Promoted the public meetings for the Cost Recovery Project via a news release, emarketing message, DestinationOakland dates in calendar and links, a bulletin newsletter blast to all county employees and a letter for special interest groups. •Promoted the Marshmallow Drop at Catalpa Oaks including a news release, emarketing message and DestinationOakland.com content plus prepared signage for the event. •Provided printed materials (nature center brochure and Oakland County Fair flyer) for 600 bags for the Oakland Schools Great Start Collaborative; March 23 event in Berkley and April 27 event in Lake Orion •Created a trails ad to run in April and May e-editions of Prosper Magazine •Provided brochures and trail maps to Highland and Rose townships for new resident packets •Provided general brochures and whiz rings for welcome packets for a production crew in town for "Low Winter Sun", a new episodic TV show for AMC. The show is set in Detroit and the film crew is staying locally to produce 10 episodes. •Preparing articles and photographs for the special OCPR section in The Oakland Press that hits homes and news stands on Memorial Day •Provided historical information and photographs to City Councilwoman Margene Scott who is writing a book on the history of Madison Heights •Developed copy for a full page on the Oakland County Parks in the Area Agency on Aging 1 B quarterly newsletter •Produced a revised mobile recreation brochure and brand-new county market brochure •Provided artwork for a park entry pass valid on four Saturdays at day -use parks for the County Executive's Count Your Steps participants •Developed "post it" ads for Red Oaks Golf Course that will appear four consecutive weeks in The Daily Tribune •Developed spring, summer and fall print and digital ads for the county market for Michigan Gardener Magazine •Created a golf ad for Springfield Oaks Golf Course for Michigan Links Magazine •Developed a golf courses ad for the May golf guide in The Oakland Press •Created an ad for the Michigan Mountain Bike Association newsletter •Developed an ad for the SCAMP Home Tour booklet •Wrote new copy and provided a new back cover for the Oakland County Directory •Researched and developed artwork for Market Dollars for the County Market EBT program -Prepared three event cards to promote special events at the County Market Catalpa Oaks Update - Grand Opening: We have tentatively scheduled Friday, August 9, 2013, for the Catalpa Oaks Grand Opening. Staff is planning activities for the community that evening and we are looking at either having a movie or a band. We will provide additional information to the Commission as it becomes available. 4. Cost Recovery Update: On April 16th and 17th OCPR held a series of 6 Cost Recovery Workshops throughout the County. The goal of the workshops was to engage the public in our current cost recovery project, and get their feedback on how and where our services should be "sorted" on our cost recovery pyramid. Executive Officer Stencil provided a project overview, thanked the participants and introduced our consultant, Karon Badalamenti of GreenPlay LLC, at each workshop session. The workshops began with a presentation by Karon Badalamenti who went over the philosophy and process behind the pyramid methodology. The participants were then broken out into small work groups to discuss where services should fall on the pyramid (fully subsidized, not at all, or somewhere in between). More than 20 staff participated as facilitators of the workshops, helping guide the conversations of participants and provide clarification where necessary. Between the staff sorting workshop and staff that attended the public workshops, we had 49 staff participate in this process. We also had participation from 4 Parks Commissioners and two County Commissioners. Over all we had more than 200 people participate in the process. We (and GreenPlay) are incredibly pleased at the number of people who participated and thank the staff and Commission for spreading the word about the workshops. Staff is continuing to define current cost recovery levels for individual services to benchmark moving forward. Karon Badalamenti will Skype in at the June Commission meeting at Addison Oaks for an update, and then will be at the July meeting along with Pat O'Toole from GreenPlay who will present the Waterpark Analysis results/report at that time. 5. OCPRC Agenda Packet Delivery: We are looking for feedback from the Commission on the delivery of the Commission packets. Over the last few months we have been having staff deliver the packets to your home or business versus mailing them out. Please let us know your thoughts or comments the delivery of the packets. 6. Oakland County Market Report: Attached please find a report from Desiree Stanfield, Supervisor -Communications and Marketing, on the Oakland County Market. 7. Crain's Detroit Business Article: Enclosed is a copy of a Crain's Detroit Business article regarding golf course business in 2013 and 2013. 8. Michigan Golf Hall of Fame Display Request for Proposal: Staff has submitted a proposal to host the Michigan Golf Hall of Fame at Lyon Oaks Golf Course for an initial time period of 10 years. The selection committee will make its decision by June 6. 9. Red Oaks Nature Center Clean -Up Day: OCPR Commissioner Gary McGillivray, in cooperation with OCPRC staff, is hosting the annual volunteer clean-up day for the Madison Heights Red Oaks Nature Center and Friendship Woods on Sunday, April 28, 2013. Staff will provide a verbal update on the clean-up at the Commission meeting. Upcoming Events — May, 2013 Adaptive Recreation May 6 Paralympic Regional Disabled Veteran Training May 13 Adaptive Golf Lessons — Beech Woods Golf Course May 20 Adaptive Golf Lessons — Beech Woods Golf Course Field Sports — Lyon Oaks May 2, 9, 16, Minor League Cricket for youth (under 19) and 23,30 Michigan Premier Cricket Club May 18/19 Great Lakes Cricket Club Games May 10 — 12 Total Soccer Tournament May 24 — 27 Total Soccer Tournament May 4 & 5 Total Soccer Games May 18 & 19 Total Soccer Games May 29 & 31 Total Soccer Games May 1 & 2 Michigan Jags Soccer Games May 6 — 9 Michigan Jags Soccer Games May 13 — 16 Michigan Jags Soccer Games May 20 — 23 Michigan Jags Soccer Games May 28 — 30 Michigan Jags Soccer Games Field Sports — Catalpa Oaks May 1 - 4 Soccer Games — SOCS May 5 — 11 Soccer Games — SOCS May 12 — 18 Soccer Games — SOCS May 19 — 21 Soccer Games — SOCS May 31 Soccer Games — SOCS May 14 Southfield Cardinals Baseball May 16 Southfield Cardinals Baseball May 22 Southfield Cardinals Baseball May 28 Southfield Cardinals Baseball May 1 Berkley Cubs Baseball May 8 Berkley Cubs Baseball May 11 Berkley Cubs Baseball May 15 Berkley Cubs Baseball May 25 Berkley Cubs Baseball May 29 Berkley Cubs Baseball 10B-3 May 5 Stay and Play Social Club — Soccer Games May 12 Stay and Play Social Club — Soccer Games May 19 Stay and Play Social Club — Soccer Games OC Parks Express None scheduled for May Campground Recreation May 17 Campgrounds open for the season May 24-27 Holiday weekend filled with campground recreation programs for campers Special Events, Dogs, and Health & Wellness May 4 Vaccination Clinics — Orion Oaks May 4 Disc Dogs Competition — Orion Oaks May 11 Vaccination Clinics — Red Oaks May 18 Vaccination Clinics — Lyon Oaks May 18 Basset Hound Waddle and Picnic — Orion Oaks Golf Programs May 2 Getting Ready to Golf, Beginner — Lyon Oaks Golf Course; 5 weeks May 4 Chipping Clinic — Lyon Oaks Golf Course May 4 Chipping Clinic — Glen Oaks Golf Course May 4 Chipping Clinic — White Lake Oaks Golf Course May 6 Getting Ready to Golf, Ladies Beginner — Lyon Oaks Golf Course; 5 weeks May 11 Chipping Clinic — Red Oaks Golf Course Market Programs May 4 Oakland Conservation District Seedling Give-away (Commitment through Christmas Tree Recycling Program) May 11 Master Gardeners — Seed Tape Flowers May 11 Planting Preparations May 18 Cooking with Asparagus May 25 Cooking with Herbs May 25 Master Gardeners — Herb Planter Nature/Interpretive Programs May 1 Public Interpretive Program: Wild Wednesday; Pond Life — Red Oaks Nature Center May 1 Pontiac Academy for Excellence Field Trip — Wint Nature Center 10B-4 May 2 Pontiac Academy for Excellence Field Trip — Wint Nature Center May 3 Harrington Elementary Field Trip — Wint Nature Center May 4 Brownie Troop #74061 Field Trip — Wint Nature Center May 4 Public Interpretive Program: Fairy Garden Workshop — Wint Nature Center May 7 Andersonville Elementary Field Trip — Wint Nature Center May 8 Holy Cross Preschool Field Trip — Wint Nature Center May 8 Outreach: Commerce Elementary May 9 Holy Cross Preschool Field Trip — Wint Nature Center May 9 Garden Work Bee — Wint Nature Center May 10 Clarkston Community Education — Wint Nature Center May 11 Badge Day: Webelos Naturalist — Wint Nature Center May 11 Public Interpretive Program; Wildlife Moms — Red Oaks Nature Center May 14 Clear Lake Elementary Field Trip — Wint Nature Center May 15 Roeper Elementary Field Trip — Wint Nature Center May 15 Outreach: Botsford Child Care May 16 Clear Lake Elementary Field Trip — Wint Nature Center May 18 Badge Day: Jr. Girl Scout Flower Legacy — Wint Nature Center May 18 HCMA — Heron Days at Kensington Metropark May 22 Lake Orion Preschool Field Trip — Wint Nature Center May 23 Lake Orion preschool Field Trip — Wint Nature Center May 23 Garden Work Bee — Wint Nature Center May 23 North Sashabaw Elementary Field Trip — Wint Nature Center May 28 Pine Knob Elementary Field Trip — Wint Nature Center May 29 Outreach: Davisburg Elementary May 30 Springfield Plains Field Trip — Wint Nature Center May 31 Comp. Services for Developmentally Disable — Wint Nature Center Volunteer Opportunities May 16 Volunteer Orientation — Waterford Oaks Mobile Recreation May 1 Bus (2): Heritage Elementary to Comerica Park May 2 Bus: St. Patrick School to St. Joseph Mercy Health Exploration Station May 2-5 Stage: Pontiac Chamber of Commerce Annual Carnival May 3 Bleachers: Oakland County Market Cinco de Mayo May 4-5 Stage: American Cancer Society Relay for Life Walled Lake May 6 Bus: Oxford Twp. Parks & Rec to Greektown Casino May 7 Bus: Detroit Model T Club to Ed Muir Collection May 8 Bus: Oakland County Credit Union to Airport May 8 Bus: Waterford Twp. Parks & Rec. to Meadowbrook Theater May 10 Bus (2): Springfield Plains to Greenfield Village May 10-12 Stage: American Cancer Society Relay for Life Allen Park May 10 Stage: Cranbrook Educational — Detroit River Water Festival May 11 Mini Festival & Retro Games: A Space to Dream — Kids Day in the Park 10B-5 May 11-12 Stage: American Cancer Society Relay for Life Lincoln Park May 13 Bus: Jewish Federation to Detroit Historical Museum May14 Bus (2): Andersonville Elementary to Greenfield Village May 15 Bus: Our Lady of the Lakes to Macomb Center for the Performing Arts May15 Bus: OC Children's Village to Michigan State University May 15-16 Bleachers: Southfield Fire Dept. to Southfield High School - Drunk Driving Awareness May 16 Bus: OCPRC Adaptive Rec. to Michigan State University May 17 Bus: Feet on the Street Tours to Detroit Eastern Market May 17 Bus: Four Corners Montessori to Detroit Historical Museum May 17-19 Stage: American Cancer Society Relay for Life - Brighton May 18 Obstacle Course: OCPRC BMX to BMX Track May 18-19 Stage: American Cancer Society Relay for Life - Clawson May 18-20 Stage: American Cancer Society Relay for Life — Shelby Twp. May 19 Bus: OCPRC Adaptive Rec. pick up from Michigan State University May 19 Bus: Older Persons Commission to Avon Players Theater May 20 Bus: Oxbow Elementary to Indian Springs Metropark May 23 Bus: Independence Twp. Seniors to Eastern Market May 24 Bus (2): Four Corners Montessori to the Detroit Zoo May 25 Bus: Ferndale Parks & Rec. to Comerica Park May 26 Bus (2): Great Lakes National Cemetery shuttle May 26 Stage: White Chapel Memorial Day Concert May 26 Tower, Go! Cache, Retro Games: OCPRC Campgrounds May 27 Stage: Keego Harbor Memorial Day Parade May 27 Festival 2: Village of Beverly Hills — Memorial Parade and Carnival May 27 Mini Festival: Novi Parks & Ree. - Novi Memorial Day Run May 29 Bus (2): Clarkston Elementary to Greenfield Village May 29 Go Bike: OCPRC Events First Aid Training May 30 Stage: Milford Parks & Rec. - Milford Summer Concert Series May 30 Bus: Feet on the Street Tour of Detroit May 30 Go! Cache: Davisburg Elementary - Science Expo Day May 31 Mini Fest. Retro Games: OLHSA — End of the year celebration May 31 Climbing Tower: Helen Keller Elementary — Keller Fun Fair May 31 Obstacle Course: Detroit Country Day - End of the Year Party May 31 Festival 2: Stevenson Elementary - Field Day Fun Day 10B-6 Oakland County Market 2013 Communications and Marketing Report 2012 Initiatives For its initial year of operation, marketing and promotional efforts focused on three main areas: inform the public of the market's transfer of operations to the parks system; communicate with vendors; and clean-up/address signage. Creating General Awareness The market transfer was communicated via a number of vehicles including news releases to the media, homepage postings on DestinationOakland.com, a story/photograph in the Community Connections e-newsletter, an article in The Telegraph (Oakland County Employees e-newsletter), and Facebook and Twitter postings. An editorial by Executive Officer Dan Stencil ran in The Oakland Press on April 30, 2012 educating readers about the new operations planned for the county market. Media that picked up the news release included: The Detroit Free Press, The Oakland Press, The Spinal Column, Troy -Somerset Gazette, Prosper, The Southfield Sun, Birmingham -Bloomfield Eagle and Oakland County Moms. Additionally, a Media Day was hosted on May 24, 2012 to generate news coverage. Response included The Oakland Press (video on homepage and photo); The Detroit Free Press; and Oakland County Moms website content. To generate general awareness, a county market info card was developed that was made available at the market plus distributed with photo displays. The market was incorporated into the new four-color Experience brochure, informational folders and the electronic comment card format. Prosper e-magazine ran content on the market as did Michigan Gardener Magazine. Ads were purchased in the May -October issues of MGM; 60,000 copies are distributed monthly in Southeast Michigan. When market traffic began to slow down in August, 2012, ads were purchased both in the print and online editions of The Oakland Press from late August through late September. Ads were also purchased to promote the October Fall Family Fun event. Communications and Marketing staff also added data about the market to the content it maintains on 175+ outside websites and added market -specific sites. Communicating with Vendors A quarterly e-newsletter was developed to facilitate communication between parks staff and the market vendors. Revamping market signage Interior and exterior signage for the market was revamped to the parks system's standards and included: Welcome to/market hours, exterior flagging, vendor stall numbering, restrooms, office and banners for the outdoor pavilion to cross -promote OCP facilities. The main market sign on Pontiac Lake Road was updated with a colorful, eye-catching overlay. The master gardener area inside the market was renovated with fresh paint, informational framed posters and a rack for flyer distribution. Brochure racks and boxes for email signups, with the OCP logo and web address, were added at several locations within the market's interior to assist the market manager in building an email database. Tourist -oriented directional signs at M-59 @ Pontiac Lake Road (ENV) and Telegraph Road @ County Center Drive (N/S) were updated Additionally, the brown/white directional signs for the entire Waterford Oaks County Park complex were updated to include the county market. 10 B-7 Parks staff also provided input on the design for the water tower that is situated near the market. Miscellaneous tasks -An emarketing data base was established for the market; 11 messages were sent in 2012. •The parks photographer visited the market frequently to catalog images for the media management system. •Promotional items ordered included a tote bag and vegetable peeler. A look ahead for 2013 New this year, the communications and marketing staff is writing content and providing images for a special Oakland County Parks and Recreation Guide in The Oakland Press that will be distributed to homes and newsstands Memorial Day weekend. The County Market will be featured in the section. Extra copies will be ordered for distribution at park sites. Advertising efforts include: April "grab & pencil ads" — four weeks and May ads — two weeks in The Oakland Press. The grab/pencil ads will resume for the entire months of October, November and December. Quarter -page color ads will also appear in Michigan Gardner Magazine for May, June, July/August, September/October and November/December. The magazine sells more than 29,000 copies of each issue. A half -page county market ad was placed in the Waterford Chamber of Commerce members' directory/buyers guide. More than 12,000 copies were distributed. Additionally, the market was promoted during staff attendance at the Waterford Chamber of Commerce Home and Business Expo in March. New for 2013, a four-color market brochure was developed that includes general market information and a produce availability chart. The advertising fee was renewed for the tourist -oriented directional signs at M-59 @ Pontiac Lake Road (E/W) and Telegraph Road @ County Center Drive (N/S). To enhance the appearance of the market's interior, four-color photographs of the market's wares — fruits, vegetables, flowers, plants — were created to hang over vendor booths. The exterior pavilion's appearance will also be addressed. Additionally, communications and marketing staff are assisting in the development of interior stall #15 as a market information booth where SNAP/Bridge cards can be used, annual vehicle permits and recreation gift cards will be sold and information distributed. Signage and an informational display are in the development process. A "final" logo for the Oakland County Market was developed for all web and print materials plus signage. Awareness efforts will continue via news releases, emarketing messages, Facebook and Twitter posts, the quarterly vendor newsletter, etc. Additionally, the parks staff photographer will catalog market happenings include key events with the Oakland Parks Foundation including the May Cinco de Mayo event and the August 2 Oakland Uncorked event. Additionally, web exposure will be increased by adding content about the market to market - specific websites and the market manager will continue to collect email addresses to build the database for emarketing messages. To date, 1,073 email addresses have been collected. CRAINS -DETROIT BUSINESS Detroit and Southeast Michigan's premier business news and information website Detroit and Southeast Michigan's premier business news and information website April 07, 2013 8:00 AM Golf course owners expect 2012's spike will drive 2013's business By Jason Deegan The lingering winter has assured that Michigan golf course owners and operators won't be spoiled by the same early start to the golf season that they enjoyed last year. But that hasn't chilled expectations for another strong season. "We have such an enthusiastic consumer," said Kate Moore, executive director of the Lansing -based Michigan Golf Course Owners Association. "If we are two weeks late" for the season, Moore said, golfers "will find those rounds they missed later in the summer." Business soared for many owners and operators in 2012, thanks to a long season that opened earlier than ever in March. PGA Performance Trak, a golf rounds and revenue data collection and benchmarking service, reported a 6.4 percent increase nationwide in golf rounds played in 2012, the largest single -year percentage increase since 2000. In Michigan, golf rounds increased 10.7 percent compared with 2011. Paul Metzler, senior director for marketing and industry relations at The PGA of America, estimated that good weather accounted for at least 80 percent of Michigan's growth in rounds. "The good news for golf is, while there were more (sunny) days for recreational activities, people chose golf," he said. Can the industry sustain that momentum? Kevin Helm, executive director of the Michigan Section PGA, said early indicators are good that last season wasn't a fluke. Helm said he has encountered optimism in his discussions with head golf professionals around the state. "It's not a dramatic change, but it stopped the trend of (business) decreasing," he said. "People are looking to a good 2013. "The golf shows have been really busy. People were booking rounds and looking at the booths." Moore said the course owners association members "finished in a good position last year. They are enthusiastic and more confident in consumer spending. The state's economy has improved under this new administration. There is more disposable income. They certainly have a cushion from last year." Several resorts hope to cash in on special events -- notably, Shanty Creek Resorts and the Island Resort & Casino. Shanty Creek Resorts, in Bellaire northeast of Traverse City, will celebrate its 50th anniversary throughout the year with promotions and sweepstakes. The four -season golf and ski destination started in 1963 when Roy Deskin opened Summit Village Lodge. The current owner -- Trinidad Resorts and Club LLC, a subsidiary of St. Louis -based Apex Oil Co. Inc. -- has spent millions of dollars in renovations since purchasing the resort out of receivership in 2006. Chris Hale, the resort's vice president of sales and marketing, said golf rounds rose 6.7 percent last season, and pro shop retail revenue rose by a double-digit percentage. Bookings this spring are stronger than the previous two years, he said. That's happened even though the resort increased the prices to play its two marquee courses: The Legend and Cedar River, Meanwhile, Sweetgrass Golf Club at the Island Resort & Casino will host its third Island Resort Championship at Sweetgrass women's professional tournament on June 28-30 in Harris in the Upper Peninsula. Corporate sponsorship has sold out each of the first two years at this Symetra Tour event, which is one step down from the LPGA Tour. 1OB-9 9 UKUNS I)ETROIT BusEw ss Detroit and Southeast Michigan's premier business news and information website Sweetgrass Director of Golf Dave Douglas said the tournament has helped attract corporate business for meetings and outings. A popular golf package, the Perfect 4-some, also has spurred double-digit business growth at the course every season since 2010. "We've gained business through the pro-ams," Douglas said. Most of the business sponsors are local or regional, he said. "They see the course and they want to come back." The Gaylord Golf Mecca, a marketing alliance of 17 courses near Gaylord, sold 278,639 rounds in 2012, up 19.5 percent from 233,115 in 2011. Revenue from greens fees/cart, food and beverages and the driving range totaled $11.3 million, up 9.5 percent from nearly $10.4 million in 2011. While golf rounds showed modest growth, the Grand Traverse Resort & Spa in Acme, near Traverse City, reported that overnight stays were up 7.1 percent and golf package sales up 13 percent last year. "We had a good year," said Scott Hebert, the resort's head golf professional. "With the weather on the weekends, if you didn't have a good year, you are going to struggle to make a go of it." Hebert said the positive numbers weren't all weather -related. "We are priced right," he said. "We are seeing a lot of repeat business. The economy is a double-edged sword. People are not taking big trips, but they are staying closer. It's a mix of product and (weather and course) conditions. _ - "It's all about what are we, as a golf resort, doing to keep them coming back?" 1OB-10