Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agendas/Packets - 2014.02.05 - 40244
MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:00 on Wednesday, February 5, 2014, at the Oakland County Parks & Recreation Administration Building, located at 2800 Watkins Lake Road, Waterford, Michigan 48328. GERALD A. FISHER Telephone: (248) 858-4603 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.0CRARKS - DestinationOakland.com CFAKLAND COUNTYPARKS January 30, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Oaldand County Parks Administration Office 2800 Watkins Lake Road Waterford, lVII 48328 TIME ................................... Wednesday, February 5, 2014 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. tencil Executive Officer Gerald A. Fisher Chairman J. David Vanderveen Vice Chairman Jahn A. Scott Next Meeting: February 19, 2014 na. 10:30 a.m. Secretary Pecky D. Lewis, Jr. Oakland County Parks & Recreation Admin. Bldg. Chairperson Emeritus 2800 Watkins Lake Road A. David Baumhan 111 Waterford, Michigan 48328 GregoryClamian Robert E. Kostin Christine Long Gary R. McGillivray lim Nash Daniel J. Stencil Eeecutiveolficer O ur mission is to provide Quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, February 5, 2014 9:00 AM Agenda Page #'s Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 1-7 5. Approval of Minutes: Regular Meeting of 01/15/14 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 8 7. PRESENTATION(S): A. Community Partner Award - Waterford Chamber of Commerce M. Hauswirth/D. Stencil 9 B. Michigan Recreation and Parks Association (MRPA) A. Conklin/D. Stencil 10 8 INTRODUCTIONS: A. New District Chief - Tom Hughes S. Well 248.858.4634/D. Stencil 11 B. Luke Decker - OCPR/OCSO Deputy II S. Wells/K. Sexton 9. CONSENT AGENDA 12-13 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Approval J. Phelps 248.858.5319/1). Stencil 12/31/13 (FM 03, FY14) 14 B. Monthly Revenue and Expenditure Comparison Report for Month Ending J. Phelps/D. Stencil 12/31/13 (FM 03, FY14) 15 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Approval J. Phelps/D. Stencil 12/31/13 (FM 03, FY14) 16 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Approval J. Phelps/D. Stencil For Month Ending 12/31/13 (FM 03, FY14) 17 E. FY 2014 1st Quarter Facilities and Maintenance Budget Amendment Informational/Approval J. Phelps/D. Stencil 18-28 F. Michigan Department of Agriculture and Rural Development Regional Food Systems Grant Informational/Approval J. Noyes 248.760.8360/D. Stencil 10. REGULAR AGENDA: 29-46 A. OCPRC 2014 Proposed Rules & Regulations Informational/Approval/BOC S. Wells/J. Dunleavy 248.858.4647 47-49 B. Request to Purchase Sweeper and Debris Blower for Lyon Oaks Golf Course and Park Informational/Approval J. Dunleavy 50-66 C. Request to Purchase Climbing Tower Informational/Approval J. Haney 248.858.1486/T. Fields 248.858.0914 67-68 D. Request for Support of Recreation Assistance Partnership Program Informational/Approval T. Fields/D. Stencil 69-70 E. Proposed 2014 Michigan Natural Resources Trust Fund Grant Application - Land Acquisition Informational/Approval M. Prowse 248.858.4630/D. Folland 248.736.1649 /D. Stencil Oakland County Parks and Recreation Commission Meeting REVISF-1 02/04/2014 Parks & Recr n Administration Offices 2800 Watkins Lake toad, Waterford, MI 48328 Wednesday, February 5, 2014 9:00 AM Agenda Page #'s Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 1-7 5. Approval of Minutes: Regular Meeting of 01/15/14 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 8 7. PRESENTATION(S): A. Community Partner Award - Waterford Chamber of Commerce M. Hauswirth/D. Stencil 9 B. Michigan Recreation and Parks Association (MRPA) A. Conklin/D. Stencil 10 8 INTRODUCTIONS: A. New South District Chief - Tom Hughes S. Wells 248.858.4634/D. Stencil 11 B. Luke Decker - OCPR/OCSO Deputy II S. Wells/K. Sexton 9. CONSENT AGENDA 12-13 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Approval J. Phelps 248.858.5319/D. Stencil 12/31/13 (FM 03, FY14) 14 B. Monthly Revenue and Expenditure Comparison Report for Month Ending J. Phelps/D. Stencil 12/31/13 (FM 03, FY14) 15 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Approval J. Phelps/D. Stencil 12/31/13 (FM 03, FY14) 16 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Approval J. Phelps/D. Stencil For Month Ending 12/31/13 (FM 03, FY14) 17 E. FY 2014 1st Quarter Facilities and Maintenance Budget Amendment Informational/Approval J. Phelps/D. Stencil 1828 K. 44iehi,-ane Regionalnley 248-.760L 8360m a+, eH REMOVED 10. REGULAR AGENDA: 29-46 A. OCPRC 2014 Proposed Rules & Regulations Informational/Approval/BOC S. Wells/J. Dunleavy 248.858.4647 47-49 B. Request to Purchase Sweeper and Debris Blower for Lyon Oaks Golf Course and Park Informational/Approval J. Dunleavy 50-66 C. Request to Purchase Climbing Tower Informational/Approval J. Haney 248.858.1486/T. Fields 248.858.0914 67-68 D. Request for Support of Recreation Assistance Partnership Program Informational/Approval T. Fields/D. Stencil 69 M. n_,......,. 2-4o ocu 463nm c-,.n,...a Leo mac 1��n ' ). &elf i I REMOVED - ° 71-101 F. Construction Approval - Springfield Oaks Ellis Barn Improvements Phase II and Phase III 102-113 G. Approval of License for Davey Tree - Orion Oaks BREAK AT THE DISCRETION OF THE CHAIR 11. STAFF REPORTS 114 A. 2013 Recreation Program and Event Highlights & 2014 Overview Presentation NEW 1. Brief Fire & Ice Event Presentation B. Participation and Program Review FY 2014, Month 01 C. Food and Beverage Committee Update 115-134 D. Executive Officer's Report E. OCPRC Executive Committee Update OLD BUSINESS 12. NEW BUSINESS 13. 14. CLOSED SESSION: Property Acquisition 15. ADJOURN Informational/Approval J. Myers 248.202.9287/M. Donnellon 248.858.4623 /S. Wells Informational/Approval M. Prowse 248.858.4630/M. Donnellon/D. Stencil Presentation T. Fields Presentation J. David Vander Veen Receive and File J. Dunleavy/T. Fields Receive and File P. Castonia 248.858.0909/D. Stencil Receive and File D. Stencil G. Fisher G. Fisher D. Stencil/J. Noyes 248.760.8360, D Next Meeting: 10:30 a.m. on February 19, 2014 SPECIAL Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 NOTE (Executive Committee will meet at 9.00a.m. on February 19, 2014) 71-101 F. Construction A1)Droval - Springfield Oaks Ellis Barn Improvements Phase II and Phase III Informational/Approval J. Myers 248.202.9287/M. Donnellon 248.858.4623 /S. Wells 102-113 G. Approval of License for Davey Tree - Orion Oaks Informational/Approval M. Prowse 248.858.4630/M. Donnellon/D. Stencil BREAK AT THE DISCRETION OF THE CHAIR 11. STAFF REPORTS 114 A. 2013 Recreation Program and Event Highlights & 2014 Overview Presentation Presentation T. Fields B. Participation and Program Review FY 2014, Month 01 Receive and File J. Dunleavy/T. Fields C. Food and Beverage Committee Update Receive and File P. Castonia 248.858.0909/D. Stencil 115-134 D. Executive Officer's Report Receive and File D. Stencil E. OCPRC Executive Committee Update G. Fisher OLD BUSINESS G. Fisher 12. NEW BUSINESS 13. 14. CLOSED SESSION: Property Acquisitions 15. ADJOURN D. Stencil/D. Folland Next Meeting: 10:30 a.m. on February 19, 2014 SPECIAL Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 Oakland County Parks and Recreation Commission Meeting January 15, 2014 Chairman Fisher called the meeting to order at 9:08 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: None ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Facilities Maintenance & Operations OC Corporation Counsel OC Compliance Office OC Purchasing Oakland County Fair George W. Auch Company Design Resources, Inc. Frank Rewold & Sons JFR/H2A Architects APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Brittany Bird, Natural Resources Planner Phil Castonia, Business Development Rep. Zach Crane, Architectural Engineer II Mike Donnellon, Chief -Park Facilities Maint. & Dev. Sandy Dorey, Recreation Program Supervisor Jim Dunleavy, Chief -Park Ops. & Maint.- N. District John Haney, Recreation Program Supervisor Terry Fields, Chief -Recreation Programs & Services Karen Kohn, Supervisor —Administrative Services Erin Lavender, Natural Resources Technician Stephanie Mackey, Business Development Rep. Jennifer Myers, Architectural Engineer II Melissa Prowse, Business Development Rep. Matt Reynolds, Intern - Waterparks Meagan Shafto, Communications & Marketing Assistant Desiree Stanfield, Supervisor -Mktg. & Communications Laurie Stasiak, Recreation Program Supervisor Jeff Phelps, Supervisor II Paul Zachos Jody Hall Pam Weipert Scott Guzzy LC Scramlin Danielle Nokielski Jay Noonan Paul Weisenbach Jackie Hoist Moved by Mrs. Long, supported by Mr. Kostin, to approve the agenda with the following change: Change Item 10 C 2 - Construction Approval: Ellis Barn Phase II and Phase III from Approval to Conceptual Approval. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 1 (Commission Meeting, January 15, 2014) APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mr. Baumhart, to approve the minutes of the OCPR Regular Commission Meeting of December 4, 2013, as submitted. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: LC Scramlin, Executive Director of the Oakland County 4H Fair, informed the Commission that Lisa Scramlin has been appointed as the new Executive Director of the Association of Fairs. ELECTION OF OFFICERS: Moved by Mr. VanderVeen, supported by Mr. Scott, to have Chairperson Emeritus Pecky Lewis chair the meeting for the purpose of election of OCPR Commission officers for 2014. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Chairman Emeritus Lewis assumed the Chair for the purpose of election of officers for 2014. Nominations were opened for the position of Chairman, Vice Chairman and Secretary. Mr. Kostin nominated Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as Secretary. Nominations were closed. Moved by Mr. Kostin, supported by Mr. Jamian, to elect Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as Secretary of the Oakland County Parks and Recreation Commission for 2014. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. Chairman Fisher resumed the position of Chairman NEW STAFF INTRODUCTION: Manager of Parks and Recreation Operations Sue Wells introduced Matt Reynolds, a student from Central Michigan University pursuing a degree in Parks and Recreation with an emphasis in Commercial Recreation, who was recently hired as a Parks and Recreation Intern. Matt has worked for OCPR during the summer for several years working his way up from Attendant to Manager at the Red Oaks Waterpark. Matt will be working for 30 weeks as an Intern with the waterparks staff. Executive Officer Daniel Stencil introduced Paul Zachos, Oakland County Property Management Specialist. Paul was recently hired at Oakland County Facilities Maintenance & Operations to fill the vacancy created when Mike Hughson retired. E (Commission Meeting, January 15, 2014) Supervisor of Communications and Marketing Desiree Stanfield introduced Meagan Shafto who was hired as the new Communications and Marketing Assistant. Meagan will be working primarily with marketing and social media and focusing on marketing plans for the core revenue and services area. CONSENT AGENDA: Moved by Mr. Scott, supported by Mr. VanderVeen to approve Items 9 A-F under the Consent Agenda as follows: • OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 11/30/13 (FM 02, FY14) • Monthly Revenue and Expenditure Comparison Report for Month Ending 11/30/13 (FM 02, FY14) • Monthly Revenue and Expenditure Average Comparison Report for Month Ending 11/30/13 (FM 02, FY14) • Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 11/30/13 (FM 02, FY14) • FY 2013 Annual Contributions • Purchasing Update AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. REGULAR AGENDA: Reauest to Purchase 43-Passenaer Tourinq Bus Moved by Mr. Baumhart, supported by Mr. McGillivray to award the bid for the purchase of a 43-Passenger Touring Bus, to replace the 2001 Transit Bus #927 (which will be used as a backup bus), from Mobility Transportation Services of Canton, Michigan, at a cost of $199,696 from the FY 2013 Operating Equipment line item. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. Reauest to Purchase Replacement Mowers for Springfield Oaks and White Lake Oaks Golf Courses Moved by Mrs. Long, supported by Mr. Scott, to approve the purchase of two Toro 4500 D 58 HP mowers with a 109-inch cutting width from Spartan Distributors for the total cost of $110,792.20, with the existing rough mowers to be evaluated as back-up mowers or sent to the Oakland County auction, and approve the transfer of $10,792.20 from the Operating Contingency. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. (Commission Meeting, January 15, 2014) Construction Approvals: Addison Oaks Conference Center Roof Replacement Moved by Mr. McGillivray, supported by Mr. Scott, to award a contract to George W. Auch Company for Base Bid 1 and Base Bid 2 to remove and replace the roofing and lightning protection at the Addison Oaks Conference/Banquet Center and original Buhl Estate House, Phase I and Phase 11, for a total project cost of $799,295. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. Ellis Barn Phase 11 and Phase III — Conceptual Approval Moved by Mrs. Long, supported by Mr. Jamian, to award conceptual approval of Phase II and Phase III of the construction for Springfield Oaks Ellis Barn. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, Nash, Scott, VanderVeen (9) NAYS: McGillivray (1) Motion carried on a unanimous voice vote. Red Oaks Trail Moved by Mr. McGillivray, supported by Mr. Kostin, to award a contract for the Red Oaks -Michigan Natural Resources Trust Fund (MNRTF) Connector Trail to George W. Auch Company in the amount of $397,122, with a MN4RTF Grant in the amount of $128,722 for Base Bid and Alternate #1, subject to plan approval and receiving the grant from the Michigan Department of Natural Resources. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. Food and Beveraqe Contract Moved by Mr. Scott, supported by Mr. Baumhart, to amend the resolution for the Food and Beverage Contract to include the following paragraph: Whereas, the Committee did not reach an agreement and has not made a recommendation at this time regarding the facilities at Lyon Oaks and White Lake Oaks, and further action regarding such facilities will be the subject of deliberations of the Committee in the immediate future. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. 0 (Commission Meeting, January 15, 2014) Moved by Mr. Lewis, supported by Mr. Kostin to approve the following resolution approving the proposed Conference Center and Grill Room Food and Beverage Services Contract with Fuller Oak Management, LLC for Addison Oaks and Glen Oaks as amended, and forward it to the Oakland County Board of Commissioners for final approval: REQUEST FOR APPROVAL TO ENTER INTO A LICENSE AGREEMENT AND PROFESSIONAL SERVICES CONTRACT WITH OAK MANAGEMENT FOR FOOD AND BEVERAGE SERVICES WHEREAS the County and E.A. Fuller Oak Management Corporation ("Oak Management") entered into a lease dated December 14, 2006 (MR # 06245) and amended January 1, 2008 ("Lease") for food and beverages services for Oakland County Parks and Recreation Commission ("OCPRC") facilities; and WHEREAS the Lease provides for an expiration on December 31, 2015; and WHEREAS the Oakland County Board of Commissioners passed Miscellaneous Resolution #06245 stating, "...no further extensions beyond December 31, 2015 shall be made to this lease without an appropriate RFP process' and that current Oakland County Purchasing Policies would be followed; and WHEREAS Oakland County Parks and Recreation formed a Food and Beverage Committee comprised of key administration and operations staff and Parks Commissioners and enlisted the assistance of Oakland County's Purchasing Division, Health Division, and Corporation Counsel; and WHEREAS the Committee developed, then re -designed a Request for Proposal, developed evaluation criteria, and accepted bids in April 2013; and WHEREAS, the Committee did not reach an agreement and has not made a recommendation at this time regarding the facilities at Lyon Oaks and White Lake Oaks, and further action regarding such facilities will be the subject of deliberations of the Committee in the immediate future; and WHEREAS after the evaluation process, a tentative agreement was negotiated; and WHEREAS the Food and Beverage Committee recommends entering into a license agreement and professional services contract with Oak Management Corporation for the continued operation of Addison Oaks Conference Center and the Glen Oaks Conference Center and Grill Room for a ten- year contract beginning January 1, 2016, with an optional five-year extension at the Oakland County Parks and Recreation Commission's sole discretion. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends that the Oakland County Board of Commissioners hereby approve and authorize the Oakland County Parks and Recreation Commission enter into a license agreement and professional services contract with Oak Management Corporation for the continued operation of Addison Oaks Conference Center and the Glen Oaks Conference Center and Grill Room for a ten-year contract beginning January 1, 2016, with an optional five-year extension at the Oakland County Parks and Recreation Commission's sole discretion. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, VanderVeen (9) NAYS: McGillivray (1) Motion carried. Establish Dates for OCPRC Budqet Studv Session/Special Meeting for CIP/Major Maintenance Proiects Moved by Mrs. Long, supported by Mr. Baumhart to set special OCPR Commission meetings on Wednesday, February 19, 2014, at 10:30 a.m. for a budget study session on the CIP/Major Maintenance projects, and on Wednesday, March 12, 2014, at 5 (Commission Meeting, January 15, 2014) 10:00 a.m. for a Comprehensive Communications and Marketing Plan. AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. 2014 Appreciation Days/Waiver of Dav Use Fees Moved by Mr. McGillivray, supported by Mr. Kostin, to approve the 2014 Oakland County Parks Appreciation Days as follows: Veterans Day Tuesday, November 11, 2014 Thanksgiving Day Thursday, November 27, 2014 Christmas Eve Wednesday, December 24, 2014 Christmas Day Thursday, December 25, 2014 New Year's Eve Wednesday, December 31, 2014 AYES: Baumhart, Fisher, Jamian, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. Natural Resources Manaqement Presentation Natural Resources Planner Brittany Bird and Natural Resources Technician Erin Lavender provided an update on the Natural Resources Photo Monitoring Program currently underway in Oakland County Parks. This program is a tool used by the Natural Resources staff to assess and track management activities, which consists of collecting photographic data where on -the -ground management has been performed, then analyzing the photos to assist with future management practices/goal setting. CIP/Major Maintenance Presentation Mike Donnellon, Chief of Park Facilities Maintenance and Development provided the Commission with an update on the status of current Capital Improvement and Major Maintenance projects in Oakland County Parks. 2013 Recreation Program and Event Hiqhliqhts & 2014 Overview Presentation This item was rescheduled for the February 5, 2014 OCPR Commission meeting. STAFF REPORTS: Participation and Proqram Review FY 2014, Month 02 The Participation and Program Review report for November 2013 was received. Food and Beverage Committee Update There were no further details provided on this topic. Executive Officer's Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: (Commission Meeting, January 15, 2014) - Glamorous Camping — a camping unit will be available at Waterford Oaks until mid January 2014 for viewing - Michigan Barn Preservation Network is planning a tour of the Ellis Barn at Springfield Oaks and the Ernst Barn at Waterford Oaks - Road Commission for Oakland County Strategic Planning Process - OCPRC 2013 Annual Report - Contractor utilized for uncollectible funds was successful on the trial basis - 2014 County Market Programs OCPRC Executive Committee Update Chairman Fisher provided the Commission with an update on the relationship between Oakland County Parks and Recreation and the Oakland Parks Foundation. OLD BUSINESS: There was no old business to report. NEW BUSINESS: Commissioner McGillivray advised of difficulties he experienced with the OCPRC website while attempting to register and obtain information for an event in December 2013. Staff indicated they would look into the problem and try to resolve any issues to avoid future problems. ADJOURNMENT: Meeting adjourned at 11:36 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 7 l�JG1:1�G�►l�l��1�]N1�1�_1►� 1�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 30, 2014 Subject: Community Partner Award —Waterford Chamber of Commerce INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 A ADMINISTRATION Marie Hauswirth, Executive Director of the Waterford Chamber of Commerce, will be at the February 5, 2014, Commission Meeting to present the Commission with the Community Partner Award that was awarded to Oakland County Parks at the Waterford Chamber of Commerce annual meeting and awards dinner. This award was given for the Oakland County Market hosting the first ever Oakland Uncorked event. n OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 AGENDA ITEM NO. 7 B ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 30, 2014 Subject: Michigan Recreation and Parks Association (MRPA) Awards INTRODUCTION AND HISTORY Ann Conklin, Chief Operating Officer of the Michigan Recreation and Parks Association (MRPA), will be at the February 5, 2014, Commission meeting to inform the Commission about two awards that were presented to Oakland County Parks and Recreation at the 2014 MRPA Annual Conference held in Traverse City, MI January 20-25, 2014. The first one was for the MRPA "Commitment to Excellence" Award which was presented to OCPR staff member Victor Chiasson, and the second was presented to Oakland County Parks and Recreation for "Innovative Park Resources — Historic Preservation Program regarding the Ellis Barn at Springfield Oaks Park. E L051.21N_1NI1111116-00J01AA �_1;i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 30, 2014 Subject: Introduction of New Chief — Tom Hughes INTRODUCTION AND HISTORY AGENDA ITEM NO. 8A ADMINISTRATION After the retirement of Larry Gee, Chief of Park Operations and Maintenance- South District we focused on finding a qualified a replacement. After a very extensive evaluation and interview process, we are proud to inform the Commission that we have promoted Tom Hughes to this position. Tom has worked for Parks and Recreation for many years, most recently as the Park Supervisor at Springfield Oaks and White Lake Oaks. Congratulations to Tom on this very deserving promotion. 10 VtAl A1W_1►111014019JN1&/ �_1'kI ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 30, 2014 AGENDA ITEM NO. 8B ADMINISTRATION Subject: Introduction of New Deputy II Luke Decker Oakland County Sheriff's Office/Oakland County Parks and Recreation Contract INTRODUCTION AND HISTORY We have been informed by Sergeant Kelly Sexton that Deputy II Luke Decker has been chosen as the new D II Oakland County Parks Deputy. Luke worked in Parks for about two years (2008 & 2009) so he is familiar with Oakland County Parks and the operations. He will be present at the February 5, 2014, OCPR Commission meeting in order to be introduced to the Commission. 11 o1_I:IA:1►1bi oolo'Iad � 11 H ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 AGENDA ITEM NO. 9 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Supervisor II Submitted: January 23, 2014 Subject: Consent Agenda — OCPR Monthly Financial Reports 9. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT December, 2013 (FM 3, FY 2014) 9. B. REVENUE AND EXPENDITURE COMPARISON REPORT December, 2013 (FM 3, FY 2014) 9. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT December, 2013 (FM 3, FY 2014) 9. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION December, 2013 (FM 3, FY 2014) 12 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM 3 FY 2014 (FOR MONTH ENDING 12131113) 2014 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,920,000.00 $1,087,729.17 $10,832,270.83 9.1% Other 255,525.00 72,595.76 182,929.24 28.4% GLEN OAKS GOLF COURSE 774,000.00 32,876.67 741,123.33 4.2°% LYON OAKS GOLF COURSE 1,126,000.00 81,863.91 1,044,136.09 7.3% RED OAKS GOLF COURSE 325,200.00 15,779.80 309,420.20 4.9% SPRINGFIELD OAKS GOLF COURSE 693,254.00 35,690.44 657,563.56 5.1°% WHITE LAKE OAKS GOLF COURSE 729,128.00 46,584.00 682,544.00 6.4% ADDISON OAKS CONFERENCE CENTER 140,000.00 22,078.55 117,921.45 15.8% GLEN OAKS CONFERENCE CENTER 200,000.00 41,500.61 158,499.39 20.8% LYON OAKS CONFERENCE CENTER 105,000.00 23,608.29 81,391.71 22.5% SPRINGFIELD OAKS CONCESSION 12,000.00 0.00 12,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 51,000.00 14,571.10 36,428.90 28.6% OAKLAND COUNTY MARKET 181,450.00 39,876.51 141,573.49 22.0% ADDISON OAKS PARK 486,180.00 76,276.36 409,903.64 15.7% GROVELAND OAKS PARK 753,300.00 3,168.71 750,131.29 0.4% HIGHLAND OAKS PARK 9,640.00 2,459.84 7,180.16 25.5% INDEPENDENCE OAKS PARK 319,198.00 26,503.28 292,694.72 8.3% LYON OAKS PARK 100,000.00 14,997.00 85,003.00 15.0% ORION OAKS PARK 109,500.00 14,306.00 95,194.00 13.1% RED OAKS DOG PARK 42,000.00 5,398.00 36,602.00 12.9% RED OAKS PARK 9,500.00 1,473.00 8,027.00 15.5% ROSE OAKS PARK 2,500.00 10,000.00 (7,500.00) 400.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 81,463.00 35,798.74 45,664.26 43.9°% WATERFORD OAKS ACTIVITY CENTER/PARK 35,173.00 18,145.50 17,027.50 51.6% RECREATION PROGRAMS & SERVICES 244,000.00 45,295.47 198,704.53 18.6°% CATALPA OAKS PARK 8,000.00 200.00 7,800.00 2.5% RED OAKS WATERPARK 1,036,800.00 0.00 1,036,800.00 0.0% WATERFORD OAKS BMX 17,700.00 655.00 17,045.00 3.7% WATERFORD OAKS WATERPARK 672,850.00 0.00 672,850.00 0.0% CAPITAL IMPROVEMENT 5,435,648.00 0.00 5,435 , 648.00 0.0% TOTAL REVENUE $25,876,009.00 $1,769,431.71 $24,106,577.29 6.8% EXPENDITURE ADMINISTRATIVE SERVICES $6,603,100.00 $1,283,925.01 $5,319,174.99 19.4% FISCAL SERVICES ADMINISTRATION 125,502.00 32,771.22 92,730.78 26.1% FISCAL SERVICES PARKS & REC 243,739.00 52,188.94 191,550.06 21.4% GLEN OAKS GOLF COURSE 847,477.00 160,327.51 687,149.49 18.9% LYON OAKS GOLF COURSE 1,714,644.00 274,840.44 1,439,803.56 16.0°% RED OAKS GOLF COURSE 643,492.00 151,176.72 492,315.28 23.5% SPRINGFIELD OAKS GOLF COURSE 874,112.00 111,888.74 762,223.26 12.8% WHITE LAKE OAKS GOLF COURSE 898,140.00 138,564.87 759,575.13 15.4% ADDISON OAKS CONFERENCE CENTER 282,828.00 37,844.45 244,983.55 13.4% GLEN OAKS CONFERENCE CENTER 201,898.00 43,667.44 158,230.56 21.6°% LYON OAKS CONFERENCE CENTER 236,059.00 52,227.11 183,831.89 22.1% SPRINGFIELD OAKS CONCESSION 42,030.00 7,271.67 34,758.33 17.3% WHITE LAKE OAKS CONFERENCE CENTER 173,082.00 38,975.25 134,106.75 22.5% OAKLAND COUNTY MARKET 203,067.00 43,772.00 159,295.00 21.6% ADDISON OAKS PARK 1,387,829.00 242,286.81 1,145,542.19 17.5% GROVELAND OAKS PARK 1,257,024.00 154,155.20 1,102,868.80 12.3% HIGHLAND OAKS PARK 38,600.00 10,174.46 28,425.54 26.4% INDEPENDENCE OAKS PARK 1,339,942.00 222,330.76 1,117,611.24 16.6% LYON OAKS PARK 333,752.00 71,106.02 262,645.98 21.3% ORION OAKS PARK 133,465.00 33,135.66 100,329.34 24.8% RED OAKS DOG PARK 59,327.00 17,928.29 41,398.71 30.2% RED OAKS PARK 110,448.00 24,294.79 86,153.21 22.0% ROSE OAKS PARK 34,050.00 7,751.18 26,298.82 22.8% SPRINGFIELD OAKS ACTIVITY CENTERIPARK 428,047.00 64,741.60 363,305.40 15.1 % WATERFORD OAKS ACTIVITY CENTER/PARK 1,103,576.00 155,882.39 947,693.61 14.1°% RECREATION PROGRAMS & SERVICES 1,166,067.00 207,154.22 958,912.78 17.8% CATALPA OAKS PARK 123,030.00 12,556.95 110,473.05 10.2% RED OAKS WATERPARK 1,469,722.00 169,547.92 1,300,174.08 11.5% WATERFORD OAKS BMX 57,384.00 7,910.66 49,473.34 13.8% WATERFORD OAKS WATERPARK 1,055,002.00 106,225.69 948,776.31 10.1% FACILITIES & MAINTENANCE 2,689,574.00 265,917.47 2,423,656.53 9.9% INTERNAL FUND CHARGES* 0.00 79,422.12 (79,422.12) N/A TOTAL EXPENDITURE $25,876,009.00 $4,281,963.56 $21,594,045.44 16.5% REVENUE OVER/(UNDER) EXPENDITURE $25,876,009.00 1,690,009.59 24,027,155.17 2014 2013 2012 2011 ACTUAL REVENUE TO DATE: 6.8°% 8.1°% 8.0°% 8.7% BUDGET BALANCE: 93.2% 91.9% 92.0% 91.3% ACTUAL EXPENDITURE TO DATE: 16.5% 18.4% 16.6% 16.3% BUDGET BALANCE: 83.5% 81.6°% 83.4% 83.7% *INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. 13 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 3 FY 2014 (FOR MONTH ENDING 12131/13) YEAR TO DATE YEAR TO DATE PARK REVENUE EXPENDITURE ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $1,160,324.93 $1,283,925.01 FISCAL SERVICES ADMINISTRATION 0.00 32,771.22 FISCAL SERVICES PARKS & REC 0.00 52,188.94 ADMINISTRATIVE SERVICES SUB -TOTAL 1,160,324.93 1,368,885.17 GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER LYON OAKS CONFERENCE CENTER SPRINGFIELD OAKS CONCESSION WHITE LAKE OAKS CONFERENCE CENTER FOOD SERVICE SUB -TOTAL COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CAPITAL IMPROVEMENT INTERNAL FUND CHARGES" TOTAL 32,876.67 81, 863.91 15,779.80 35,690.44 46,584.00 212.794.82 22,078.55 41,500.61 23,608.29 0.00 14,571.10 101, 758.55 39, 876.51 39,876.51 76,276.36 3,168.71 2,459.84 26,503.28 14,997.00 14, 306.00 5,398.00 1,473.00 10, 000.00 35,798.74 18,145.50 208, 526.43 45,295.47 200.00 0.00 655.00 0.00 46,150.47 0.00 0.00 0.00 0.00 $1,769,431.71 160, 327.51 274,840,44 151,176.72 111,888.74 138,564.87 836,798.28 37,844.45 43,667.44 52, 227.11 7,271.67 38, 975.25 179,985.92 43,772.00 43,772.00 242,286.81 154,155.20 10,174.46 222,330.76 71,106.02 33,135.66 17,928.29 24,294.79 7,751.18 64,741.60 155,882.39 1, 003, 787.16 207,154.22 12,556.95 169,547.92 7,910.66 106,225.69 503,395.44 265,917.47 265,917.47 0.00 79,422.12 $4,281, 963.56 "INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. ($123,600.08) (32,771.22) (52,188.94) (208,560.24) (127,450.84) (192, 976.53) (135,396,92) (76,198.30) (91, 980, 87) (624,003.46) (15,765.90) (2,166.83) (28,618.82) (7,271.67) (24,404.15) (78,227.37) (3,895,49) (3,895.49) (166,010.45) (150,986.49) (7,714.62) (195,827.48) (56,109.02) (18,829.66) (12,530.29) (22,821.79) 2,248.82 (28,942.86) (137,736.89) (795,260.73) (161, 858, 75) (12,356,95) (169,547.92) (7,255.66) (106,225.69) (503,395.44) (265,917.47) (265, 917.47) (79,422,12) ($2,512,531.85) See the Oakland County website's "Transparency in Government-Monthty Financials" to view the latest monthly Financial Statement detail by each departments' budget units: N 1. Log on to www.oakaov.com/matbud/fiscal/Paaes/info Dub/oarks.asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 14 Oakland County Parks and Recreation Commission Monthly Average Comparison Report [Comparison of FY 2014 Actuals with 5-Year Average Actuals] As of December 31, 2013 FY2013 Amended I October November December January February I warm April f4.ay I June July August I September I YEARTO DATE I REVENUE6. 5-YEAR AVERAGE REVENUE $268,761 $123,525 51593,528 $ 5,659,536 $ 3,288,976 $ 2,569,214 $ 1,264,531 $ 1,0$1,695 $ 1,366,617 $ 1,899.077 $ 1,385,246 $ 1,552,621 Percentage of Total 1,22% 0-56% 7.23% 25.66% 14.91% 11.65% 5,73% 4,90% 6,20% 8,61% 6,28% 7.04% I FY2014 Amended Budget/Alottment $ 20.485,361 $249,653 5114,743 51,480,230 $5,257,150 $3,055,134 $2,386,546 $1,174,624 $1,004,788 $1,269,452 $1,764,055 $1,286,756 51,442,231 FY2014 Planned Use of Fund Balance $ 5.390,648 FY 2014 Amended Budget $ 25,876,009 FY 2014 Actual$ I $373.997 $106,736_ $1,299,809 $1,769.432 Avg. Monthly Revenue Over/(Uaderl $3.24,234 ($3,006] I$191,421) ($75,194) EXPENSES* 5-YEAR AVERAGEEXPEN5E $1,302,037 $1,220,455 $1,557,397 $1,226,296 $1,189,250 $1,655,166 $1,405,179 $1,844,157 $2,443,616 $2,289,225 $2,136,133 52,3$1,597 Percentage OfTota1 5,32% 5.92% 7.56% 5.95% 5.77% 8.03% 6.82% 8,95% 11.96% 11.11% 10.37% 11.32% FY2014Amended Budget/Alottment $ 25,876,009 $1,635,469 $1,533,033 $1,956,222 $1,540,321 $1,498,798 $2,079,029 $1,765,024 $2,316,417 $3,069,389 $2,875,460 $2,683,164 $2,928,683 FY 2014 Actuals $1,433,460 $1,272,211 $1,576,293 $4,281,564 Avg. Monthly Expenses (Over)/Under $202,009 $2601823 $379.929 $842,761 Total Avg Montniy ravuraoinry/(Unfavorability) $326,243 $252,816 $188,509 $767,567 15 eOakland County mmigan - I Project ID Description 100000001826 ACC l nterior Renovations 100000001881 ACC Roof Replacement 100000000601 ADD Boathouse -Buhl Lake 100000001845 ADD Campground Pull Thru Sites 100000001943 ADD Concession Ext Renovations 100000001026 ADD Electonie Env Gate Sys 100000000604 ADD Pavilion-anpgrd Recreation 100000001102 CAT Aspha It -Curti Parki ng lot 100000001492 CAT Pavilion -Play Area 100000001330 CAT Play Structure 1.5 Yrs old 100000001493 CAT Play Structure 6-12yrs old 100000001222 CAT Recreation rields 1000000011D3 CAT Rstrm-Conczssn•Storage Bldg IOOOC 001481 CATSite Development -Phase 1 10DODOMI825 GLC Interior Renovations IODD00DD1750 GLG Bridge Replacement k13 IOODDDOD1807 GLG HVAC Replace mart IOOODDDD1847 GLG Irrigation Pond Dredging 100000001817 GRV Electronic Entr Gate Sys IOOODDDOD828 GRV Rental EquipStation5torage 100000001751 GRV Restroom/S hower 5ectlonC 100000001880 GRV Wale rslide Analysis 100000001332 HGH Boardwalks Docks-tverlooks IODOODD01752 HGH ParkingLot- Central 100000001331 HGH Troll Development -Phase J. 100000001634 1ND P{ay Lot Beach Main 100000001835 IND Play Lot Beach Satellite 100000001891 IND Upper Bush 8dwlk TrlPhsll 100000001335 LYP Boardwalks -Pocks -Overlooks 100000001753 LYP Pavilion Small Dag Park 100000000993 LYP West Norton Drain Bridge 100000000967 ORN Pavilion -Dog Park 100000001754 RDD Pavilion Shade Structures IODOOW01499 RDD Starmwater Reclaimation IOOWOD01498 RDG Stormwate r Recla imation 1000DOOD1115 RSE Boardwalks-DOcl s Oveftoks 100000001114 RSE Trail Development 100000001336 RWP Boardwalks-Dacks-Ovorlooks 100000001109 RWP Walking -Bike Trails 100000001766 RWP Waterpark Market Analysis 100000001755 SAC Bleacher Replacement 100000001819 SAC Ell Is Barn Improvements 100000001790 SPG Starter Shack 100000001840 WCM Fans 100000001756 WTR Dog Park 100000001757 WrR Dog Park Fence 100000001337 WTR Low Ropes course IODD00000997 W WP New Water Feature 100000001765 WWP Waterpark Market Analysis Parks and Recreation ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGETTO ACTUAL EXPENSE REPORT as of December 31, 2013) Start Date Last Transaction Budget Expenses to Date Date 7/24/203.3 12/13/2013 $672,228.00 $25,800,20 10/28/2013 12/4/2013 $650,000.00 $1,352.00 9/1/2004 6/20/2013 $21,250.D0 $4,854,08 9/12/2015 11/12/2013 $50,000.D0 $12,116,75 9/3/2013 10/29/2013 $50,000.00 $39,969.19 I I I ustrative Net Position - Unrest rlcted Operating Reserve Capital Reserve PY2014 Capital Equipment FY2014 Planned Use of Fund Balance CaoItal Imerovement Plan: Total Active CIP Projects �rpjects Closed In FY2014: IDODDOOD1736 ADD Addison Oaks Yurt 1 IDODDD001737 ADD Add Ism Oaks Yurt 2 10ODD0001738 GRV Groveland Oaks Yurt 1 IOODDOD01739 GRV Groveland Oaks Yurt 2 Amount Avallahk for Conceptual 0P and Capital Equipment Tota I Capital I mproveme,nt Plan Total Net Position -Unrestricted as of Se plember 30, 2013 (unaudited) 6/3/2013 9/30/2013 9/1/2004 6/20/2013 11/28/2007 4/27/2012 4/8/2011 6/13/2013 12/7/2009 6/13/2013 4/8/2011 6/13/2013 11/20/2008 3/31/2011 11/29/2007 12/19/2013 4/8/2011 10/30/2013 7/23/2013 12/13/2013 12/3/2012 12/3/2012 5/15/2013 12/13/2013 9/17/2013 9/17/2013 6/3/2013 9/B012013 9/l/2005 12/20/2011 12/3/2012 12/13/2013 10/8/2013 12/4/2013 12/8/2009 12/31/2013 12/3/2012 11/15/2013 12/8/2009 12/19/2013 8/23/2013 12/13/2013 8/23/2013 12/13/2013 11/15/2013 Il/15/2013 12/8/2009 12/12/2013 12/3/2012 12/3/2012 1/2/2007 12/21/2011 2/13/20m5 12/13/201.1 12/3/1012 12/3/2012 4/28/2011 12/4/2013 4/28/2011 7/12/2013 11/28/2007 12/31/2013 11/28/2007 10/31/2013 12/8/2009 12/19/2013 11/28/2007 12/21/2011 1/10/2013 12/11/2013 12/3/2012 12/3/2012 6/5/2013 1/15/2014 4/17/2013 10/29/2013 8/28/2013 10/29/2o13 12/3/2012 3/15/2013 12/3/2012 12/3/2012 12/8/2009 5/31/2013 1/2/2007 6/4/2013 1/10/2013 12/13/2013 $5,750,000.00 $7,000,000.00 $746,926,00 $5,390,648.00 $7,404,969.77 $52,695.85 $52,509.96 $33,43OA3 $33,918.22 $3,281.063,77 $10,858,58G,00 $29,746,160.00 $25,000-00 $50,000.00 $0-00 $112,463.20 $62,465.97 $124,931.95 $0,00 $739,240,38 $354,356.29 $577,404,00 $30,000.00 $120,000.00 $296,000.00 $40,000.00 %0,000A0 $400,000,00 $6,D00,00 $64,000A0 $s0,000.0D $284,200,00 $153,942.00 $42,389.00 $150,000.00 $80,000-00 $40,000-00 $40,000.00 $130,000,00 $27,OOD.00 $70,000.00 $70,000.00 $342,000.00 $389,500.00 $214,000.00 $100,Ow0A0 $17,000,00 $140,000.00 $251,599-00 $75,000.00 $16,000.00 $30,D00.00 $20,000,D0 $50,000.00 $40,000,00 $17,000.00 $1.404.969.77 $21,311.88 $4,760.47 $25,522.55 $88,017.16 $56,311A9 $96,911.94 $0,00 $800,857.27 $331,113.87 $24,374.00 $0-no $24,105.50 $0.00 $26,580.65 $13,562.50 $7,510.00 95,605.96 $49,805.16 $1 j 3, 764-56 $92,160,84 $146,785,76 $40,846.24 $0.00 $24,699.06 $0.00 S2,963A0 $194,281.45 $moo $20,885.56 $19,721.63 $193,214-55 $89,677.92 $20,947.14 $0.00 $27,287-52 $0,00 $229,536,28 $61,937.25 $16,408,77 $4,597.00 $0.00 $0.00 $34,991A0 $27,287.53 $3.071,332.58 Remaining Budget Percentage Completion $646,427.80 3.841A $648,648.001 0.21% $16,395.921 22.94% $38,283-25 22.2346 $10,130-81 79.74% $3,638.12 85,25% $4S,239.53 9.52% i525,522.55j #DIV/01 $24.446,04 78.26% $6,154,48 90-15% $28,02101 77-57% $D,00 #DIV/01 {$61,616.91) 108.34% $23,242.42 93-44% $553,030.00 4,22% $30,000AO 0.00% $95,894.50 20,09% $296,000.00 0,001A $13,419,35 66-45°% $76,43750 15,07% $392,490.00 1.88% $394.04 93.43% W,194.84 77.82% *33,764-56) 142.211A $192,039.16� 32.43% $7,156.24 95,35% $1,542,761 96.36% $150,000.0.1 0.00% $55,301.941 30.87% $40,000.00 0.00% $37,039.00 7-40% [$64,281.451 149.45% $27,000.00 0.00% $49,114.44 29,84% $50,278,37 23,17% $148,785,45 56.50% $299,822.08 23,02% $193,052.86 9,79% $100,000,00 0,00°% ($10,287.52) 160.51% $140,000A0 0.00% $22,062.72 91.29% $13,062.75 8238% {S408-7711 102.55% $25,403-001 15.32% $20,000.001 0.00% $50,000.001 0.00% $5,009A0 87-48% [$10,787.531 160.51% $4,383,637.09 16 1@1�1.1NGIt►1�1�1�1�1N�r1 �_1 �i►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Fiscal Services Supervisor II Submitted: January 28, 2014 Subject: FY2014 Is' Quarter Facilities and Maintenance Budget Amendment INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 E FISCAL SERVICES Beginning in FY2014, operating budgets for park -wide Building and Grounds Maintenance projects are budgeted in the Facilities and Maintenance cost center. Once operating maintenance project expenses are incurred for a specific park, a budget amendment is to be made on a quarterly basis. Based on FY2014 activity through December 31, 2013, the following Building Maintenance (Acct #730198) budget amendment is recommended: FY2014 5060426-160044-730198 White Lake Oaks Conf. Center $39,441.55 5060831-160210-730198 Red Oaks Waterpark 34,181.00 5060725-160070-730198 Independence Oaks 9,973.91 5060427-160044-730198 Glen Oaks Conference Center 6,426.26 5060910-160430-730198 Facilities Maintenance ($90,022.72 $ 0.00 MOTION Move to approve the following Building Maintenance (Acct #730198) budget amendment: FY2014 5060426-160044-730198 White Lake Oaks Conf. Center $39,441.55 5060831-160210-730198 Red Oaks Waterpark 34,181.00 5060725-160070-730198 Independence Oaks 9,973.91 5060427-160044-730198 Glen Oaks Conference Center 6,426.26 5060910-160430-730198 Facilities Maintenance ($90.022.72 $ 0.00 17 l@51_1.1RA041DWO-00i►IaA �_I ,i I 1� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jon Noyes, Supervisor of Planning AGENDA ITEM NO. 9 F PLANNING - SPECIAL INITIATIVES Submitted: January 28, 2014 Subject: Application to the Michigan Department of Agriculture and Rural Development (MDARD) Regional Food Systems Grant — 2014 Pontiac Urban Market — Community Kitchen Incubator INTRODUCTION AND HISTORY OCPRC staff has been exploring opportunities to create year-round (indoor), local food tourism opportunities that would: • Promote local business development and retention without undue competition with current businesses • Enhance existing public investment being made through the Oakland County Economic Development and Community Affairs (OCEDCA) department, the Oakland County Health Department (OCHD), the Michigan Department of Agriculture and Rural Development (MDARD), and the Michigan Economic Development Corporation (MEDC) • Leverage private investment or the value of tax foreclosed properties to create urban recreational opportunities with little or no investment by OCPRC in property acquisition and capital improvements • Create business "incubation opportunities" for farmers market vendors who have outgrown or struggle with the requirements of Michigan's Cottage Food Law OCPRC staff was approached by OCEDCA staff to evaluate opportunities in the Pontiac area and to assist in identifying funding sources for the creation of an Urban Market that would complement the Oakland County Market by focusing on locally prepared foods (including those prepared on site in a Community Kitchen). OCPRC staff have meet with MDARD staff to identify a possible funding source. Due to the short time frame (January 10, 2014), an application was submitted for $75,000 to provide equipment for a Community Kitchen and Food -safe Vendor Stalls as part of an Urban Market in Downtown Pontiac. (OCPRC was identified as provide an additional $7,500 in local match.) This application has been supported by the staff of OCEDCA and OCHD as it would further their efforts in business development, health and nutrition programs, and permit compliance. Both departments have indicated that if funded, staff time would be allocated to assisting OCPRC in the design, operation, and programing of a Community Kitchen. However, if awarded, this grant would only be accepted if an appropriate location for the Community Kitchen is identified, and an appropriate operation/funding model can be evaluated and approved by the OCPRC Commission for the FY 2015 budget cycle. (A letter of understanding between OCPRC, OCEDCA, and OCHD will also be recommended for consideration.) ATTACHMENTS • 2014 Food Systems Grant Application Grant Review Form 18 Page 2 STAFF RECOMMENDATION ■ To support the grant application submitted on January 10, 2014 ■ To direct staff to prepare a full proposal for the operation of a self --sustaining urban market in Pontiac that can be evaluated prior to the acceptance of the 2014 Food Systems Grant (if awarded) • To direct staff to prepare a letter of understanding between OCPRC, ❑CEDCA, and OCH❑ for the design, operation and programming of a Commercial kitchen as part of a self-sustaining urban market MOTION Move to support the grant application for the Michigan Department of Agriculture and Rural Development (MDARD) Regional Food Systems Grant — 2014 Pontiac Urban Market — Community Kitchen Incubator, and to direct staff to prepare and execute all related documents between Oakland County Parks and Recreation Commission (OCPRC), Oakland County Economic Development and Community Affairs (OCEDCA), and Oakland County Health ❑epartment(OCHD) for the design, operation and programming of a commercial kitchen as part of a self-sustaining urban market. 19 Please complete the following form for all grant review information. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Karen Jones — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Oakland County Parks and Recreation Commission 2014 Regional Food Systems Grant Application Michigan Department of Agriculture and Rural Development (MDARD) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: GRANT INFORMATION Date: January 17, 2014 Operating Department: Oakland Count Parks and Recreation Department Contact: Jon Noyes - Supervisor of Planning, Oakland County Parks and Rec Contact Phone: 248.760.8360 Document Identification Number: 0 REVIEW STATUS: Application Funding Period: April 15, 2014 through July 31, 2015 New Facility/ Additional Office Space Needs: Equipment for a New Facility IT Resources (New Computer Hardware 1 Software Needs or Purchases): None - l Funding Continuation/New: No Application Total Project Amount: $83,334 Prior Year Total Funding: $0 New Grant Funded Positions Request: 0 Changes to Current Positions: No Grantor Funds: $75,000 Total Budget: $83,334 Match and Source: OCPRC, `A mil property tax levy PROJECT SYNOPSIS • Project description: Oakland County Parks and Recreation, in collaboration with the Oakland County Economic Development and Community Affairs, is seeking to create a public urban market in downtown Pontiac that will focus on "value-added"food products. The key feature of the market will be o Community Kitchen and food safe vendor stalls that will be used to "incubate" small businesses transitioning ,between home preparation, under cottage food laws, and production requiring certified commercial kitchen space. 20 • Goals to be accomplished: This grant funded project will support the purchase and installation of the equipment and materials necessary to create the community kitchen and vendor food stalls. The goals that will be accomplished through this project include, but will not be limited to: o The creation of a public community kitchen and food -safe vendorstalls that will be rented (at below market rates) on an hourly basis to small food businesses o The creation of a public community kitchen that will double as a teaching facility for food preparation and food safety programs offered by the Oakland County Health Department and Michigan State University Extension Stages of work and resources required: Oakland County Parks and Recreation staff is currently working with Oakland County Economic Development and Community Affairs to identify a suitable facility to host an indoor urban market that would be open to the public year round. Once a lease or license agreement is established, the grant funded equipment and materials can be installed to create the community kitchen before July 31, 2015. Expected timeframe for completing all tasks and results: July 31, 2015 21 MDARD Value Added/Regional Food Systems Grant Application FY2014 Pontiac Urban Market — Community Kitchen Incubator Oakland County Parks and Recreation in collaboration with Oakland County Economic Development and Community Affairs E1 N: 38-6004876 Vendor ID: Pending Primary Project Manager*: Jon Noyes - Supervisor of Planning novesi(@oakaov.com Cell: 248. 760.8350 Fax: 248.858.1683 Personal: 517. 449, 6900 Office/mail: 2800 Watkins Lake Rd., Waterford M148328 *As a course of Oakland County Policy, all grant agreements are signed by the chairman of the Board of Commissioners for Oakland County, However, Dan Stencil — Executive Director for Oakland County Parks and Recreation, is responsible for the implementation of the grant funded project on behalf of the Oakland County Parks and Recreation Commission. Dan Stencil has delegated project management to Jon Noyes, who will serve as the primary point of contact for all project inquiries. 22 Proiect Title: Pontiac Urban Market— Community Kitchen Incubator Requested Value Added/Regional Food Svstems Grant Proeram Fundine and Matching Funds. • Requested Funding (90% project cost): $75,000 • Minimum Local Match (cash)(10% project cost): $8,334 • Total Project Cost Estimate: $83,334 Executive Summarv: Should not exceed 200 words and must include the following: Project description: Oakland County Parks and Recreation, in collaboration with the Oakland County Economic Development and Community Affairs, is seeking to create a public urban market in downtown Pontiac that will focus on "value-added" food products. The key feature of the market will be a Community Kitchen and food safe vendor stalls that will be used to "incubate" small businesses transitioning between home preparation, under cottage food laws, and production requiring certified commercial kitchen space. Goals to be accomplished: This grant funded project will support the purchase and installation of the equipment and materials necessary to create the community kitchen and vendor food stalls. The goals that will be accomplished through this project include, but will not be limited to: o The creation of a public community kitchen and food -safe vendor stalls that will be rented (at below market rates) on an hourly basis to small food businesses o The creation of a public community kitchen that will double as a teaching facility for food preparation and food safety programs offered by the Oakland County Health Department and Michigan State University Extension Stages of work and resources required: Oakland County Parks and Recreation staff is currently working with Oakland County Economic Development and Community Affairs to identify a suitable facility to host an indoor urban market that would be open to the public year round. Once a lease or license agreement is established, the grant funded equipment and materials can be installed. Expected timeframe for completing all tasks and results: July 31, 2015 Food Svstem Grant or a Value Added Grant: Food System Grant Background Statement: Provide a brief history of the entity: The Oakland County Parks and Recreation Commission (OCPRC) has been a nationally recognized leader in public recreation for decades, in part because of its continued ability to adapt to changing recreational needs in the region. Over the past several years there has been an increased demand for alternative recreational opportunities that cater to the active lifestyles of an aging, socio-economically and ethnically diverse population, including special events, volunteerism, life-long learning, and social opportunities that focus on arts and culture. In response to this trend, OCPRC has sought to partner with other agencies (both private and public) to maximize the use of existing public facilities for new and creative recreational experiences. One critical area of exploration has been local food access and food tourism, not only because of the role that nutrition plays in healthy living, but the role of food culture in supporting active, social experiences that can influence county residents'sense of community and economic opportunity. 23 Recently, OCPRC assumed responsibility for the operation and management of the Oakland County Market (a public market selling only vendor -grown or handcrafted products). OCPRC has worked steadily, since the transition, with representatives from Oakland County Economic Development and Community Affairs (OCEDCA), the Oakland County Health Department (OCHC), Michigan State University Extension (MSUE), Michigan Economic Development Corporation (MEDC), Waterford Chamber of Commerce, and Suburban Mobility Authority for Regional Transportation (SMART) transit system to: expand health and nutrition programs, create food -vendor business classes, brand/promote public transportation access, host food -tourism events, and implement access to public assistance benefits (Bridge Card/SNAP) at the Oakland County Market. Now, OCPRC is working with the OCEDCA and OCHD to explore opportunities to create and sustain an urban market in Pontiac that would improve access to locally produced foods, while serving as an incubator for small food businesses, and a catalyst for on -going community development investment (from both the private and public sectors). The centerpiece of the urban market concept is a Community Kitchen, the equipment and materials for which Oakland County is seeking grant funding. The Community Kitchen and food safe vendor stalls proposed for the Pontiac urban market will fill a debilitating gap in current efforts to develop a thriving food economy in Oakland County where the lingering effects of the economic downturn have suppressed the ability of start-up businesses to transition from home preparation (under the cottage food law) to production requiring a commercially certified kitchen. Past, current, and/or future events, conditions, or actions taken that justify the need for the project: OCPRC as a manager of a major farmers market in Oakland County, OCEDCA as a promoter/sponsor of community and economic development, and OCHD as both a regulatory and educational entity have all struggled with the dual problems of encouraging the safe development and sustainability of local food producers and preventing the loss of existing small food producers due to a lack of environmental compliance or the financing necessary to facilitate business expansion. The creation of a community kitchen as the centerpiece of an urban market in downtown Pontiac would support and expand the following programs currently in place: • OCEDCA business incubation and educational programs currently hosted in partnership with the Michigan Small Business and Technology Development Center (MSBTDC) by creating access to rentable kitchen space (one of the barriers that has been identified in early business development and expansion) • OCHD and MSUE health and nutrition programs focusing on food preparation and food safety by creating an appropriate environment for hands-on educational programs (which is particularly scarce in the older, poorer, urban communities where the opportunity for cottage food growth is highest) • OCHD environmental compliance demonstration kitchen space (which could significantly increase the number of successful first time permit applicants by providing real world compliance examples) • OCPRC food -oriented social gathering opportunities (which are currently limited to the County Market in Waterford township) by expanding into a diverse urban environment OCPRC has been very proactive in its approach to the investment in food related recreational experiences, in part because of the uniqueness of this endeavor. As such, OCPRC staff have worked with MSU researchers to evaluate value and effectiveness of the Oakland County Market (McCole and Miller 24 2011) and the role of collaboration among farmers markets in promoting the demand for locally produced foods (McCole and Miller 2013). Recommendations from those studies resulted in partnerships with the OCEDCA, OCHC, MSUE, and SMART previously mentioned. It was also those studies that confirmed the experience of OCEDCA and OCHC staff that the lack of access to appropriate preparation space (and training) is a significant barrier to the creation and development of small food businesses in Oakland County. OCPRC and OCEDCA are currently working with the Detroit Food and Agricultural Network (DFAN) to better understand and connect with the needs of food producers in our area. Recent contacts through the network have expanded access to food industry experts including the Michigan Manufacturing Technology Center (MMTC) and increased participation in the MEDC funded scholarship program to food -oriented business classes offered by the OCEDCA. The Oakland Parks Foundation, a non-profit organization dedicated to the promotion of innovative recreational programming in Oakland County, is currently seeking grant funding to enable MSU researchers to continue their work to understand the flow of agricultural products in Oakland County and the "barriers and facilitators" that affect the distribution of and access to food. We are confident that this 'foodshed" study will further guide public investment to maximize the value of each agency as we work toward the common goal of a healthy, economically prosperous community. Correlate the background and purpose of the activity to support your particular project issue: OCPRC is the applicant for this food systems grant to fund the equipment and materials necessary to anorooriately outfit a community kitchen and food -safe vendor stalls in collaboration with the OCEDCA and OCHD. OCPRC would be responsible for the operation of the community kitchen as part of an urban market, but the guidance and educational programs provided by the OCEDCA and OCHD staff will maximize the value of this investment as a food -business incubator and a catalyst for improved access to locally produced foods in urban areas. OCPRC is currently working with OCEDCA to identify and evaluate various site locations in downtown Pontiac to maximize the value of the proposed urban market on private and publically funded community development projects. An example of one proposal currently under consideration is attached. The equipment and materials funded through this grant will remain under the control of Oakland County, regardless of the venue selected, to ensure its continued use to support a community kitchen throughout the functional life of the equipment. The funding of equipment and materials is a critical element in creating a sustainable, multi -party investment in a public market for downtown Pontiac as it offsets some of the costs associated with the expansion of education and outreach into the urban environment (an area characterized by a lack of functional infrastructure and financial resources). Please include why this project/proposal important to the agriculture industry and other entities that are in support of this project: This proposed project is of a scale that is probably of little notice to the agricultural industry as a whole, but the industry and other parties interested in healthy, economically diverse urban areas should view this type of investment as important precisely because it addresses a significant gap in the resources available for the development of small (safe and successful) food businesses in urban areas. 25 We believe that this effort goes to the heart of Governor Snyder's efforts to focus government investment on overcoming those barriers that prevent small business job creation, and to promote collaboration between public organizations to maximize the value of existing resources. All applicants must also indicate (federal, state, local) all other funding sources that are being applied to this project: If grant funding is awarded, OCPRC will provide the remaining 10% of project costs in the form of staff or contracted labor for the design and installation of community kitchen equipment and food -safe vendor stalls. OCEDCA and OCHD participation will be in the form of continued investment in educational programing that will be incorporated at the proposed urban market site. Work Plan Provide a timeline and a planned scope of work, including anticipated stages (benchmarks) and the resources required to complete each activity: If grant funding is awarded, OCPRC will complete site selection and obtain site control prior to October 1, 2014 (the start of FY2015 for which this project is being budgeted). OCPRC will coordinate with representatives of OCEDCA, OCHD, and MSUE to design and order equipment for installation January 2015. OCPRC will also seek guidance from representatives from MMTC in the design and selection of equipment and materials to maximize the efficient use of the community kitchen for food production and educational programs. OCPRC will work to begin the rental of the community kitchen by March 2015 with phased opening of the urban market to the public by June 2015. Identify who will do the work, whether collaborative arrangements or subcontractors will be used, the resource commitments of the collaborators, and the role(s) and responsibilities of each collaborator or project partner: OCPRC will be the party solely responsible for the design, procurement, and installation of the equipment as part of a commercial kitchen and food vendor stalls, which will be done through Oakland County Purchasing. Indicate in -kind and volunteer work, and whether matching or other funding is being provided. Include appropriate timelines for the project and expected date of completion. All projects must be completed by July 31, 2015: OCPRC will not require in -kind or volunteer work to install the equipment and materials as part of a functional community kitchen Expected Outcomes and Proiect Evaluation: Describe what is to be accomplished (goal), the expected results, and how success will be measured at the completion of the project be providing will be considered important background information. We expect that this investment will be the catalyst that will make possible the creation of a sustainable urban market in a location that has historically been unattractive to farmer's market vendors and successful small food business. The project will be evaluated based on the regular use of the community 26 kitchen as a business incubator and educational facility, the steady increase in public visitation (from special events, to weekly hours of operation), cumulative sales of market vendors, and the total number of visitors to the site. Goal: The objective you are seeking (realistic results that you hope to achieve during the project process). The creation of an urban market with a functional community "incubator" kitchen by July 2015. Target: The specific number, percentage, dollar amount, etc. that you are hoping to achieve. (Examples: 10% increase in sales within one year; 250 growers participating by the project's end). For 2015, our targets are: • 10% capacity for kitchen rental 0 4 public market days per month • 10 targeted community kitchen educational programs Benchmark: The baseline number, dollar amount, etc. that you are measuring from (if known). (Examples: 2010 sales in this market were $1.5 million). There are currently no available grower/producer direct markets in Pontiac and no public community kitchens available for rent or educational programs in Oakland County, so our baseline is zero. Performance Measure: How you will measure whether the goals and target are achieved. If using a survey or a questionnaire to measure performance, provide information about the nature of the questions and the population to be surveyed. If a draft is available, include a copy. (Examples: sales figures will be collected from retailers; follow up surveys will be sent to participating growers to measure certifications achieved). Performance metrics will be based on participation numbers and vendor sales information. Monitoring: Include how performance toward meeting the outcomes will be monitored. If expected measurable outcomes will be monitored after the grant period ends, describe how monitoring will continue once the grant funding has been exhausted. The performance metrics listed are part of the current operation and evaluation of the Oakland County Market and would be extended to the urban market in Pontiac for as long as OCPRC operates the proposed facility. Beneficiaries: Identify the geographic area, agricultural products, individuals, organizations, and/or entities that will benefit from this project. Indicate how they will benefit. Why is this project important to them? The resources, programs and opportunities created through the investment in the community kitchen will be made available to all small businesses located in or doing business in Oakland County or the greater 27 region covered by the DFAN organization. This public investment is transitional in nature as it targets businesses covered under the cottage food law and those moving toward new products and increased production. In this way, the investment should have a broad geographical and economic footprint while not competing with established businesses that have made the investment in commercial kitchens. Budget Narrative: Provide justification for your budget proposal that is outlined in the provided Budget Form. A completed budget form must accompany your application. The entire requested grant funding would be expended on the equipment and materials necessary to create a community kitchen and food -safe vendor stalls. The kitchen design and equipment list is not applicable at this time as a site for the urban market is still pending. However, OCPRC has more than 40 years' experience in the design and outfitting of commercially certified kitchens for park concessions, golf course grill rooms, and banquet facilities. Staff is confident that the budget identified for grant funding is sufficient to create the needed infrastructure for the community kitchen and the design and installation costs (cash funding from OCPRC) will exceed the 10°0 of project costs required for local match. It is important to note, however, that OCPRC staff is looking forward to this project because of the opportunity to work with OCHD staff and representatives from the MMTC to make the community kitchen design a model of efficiency and environmental compliance. 28 1@9GI:IN_1►1�1�1�1�J►1�1 OAKLAND COUNTY PARKS RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members AGENDA ITEM NO. 10 A PARK OPERATIONS From: Daniel J. Stencil, Executive Officer; James C. Dunleavy, Chief of Parks Operations— North District Submitted: January 22, 2014 Subject: General Information and Regulations Booklet Annual Review and Update INTRODUCTION AND HISTORY Park staff members have been working with Corporation Counsel to revise the current General Information and Regulations. Staff made revisions to the following sections: Section 3 — Fees and Charges Section 6 — Swimming, Bathing and Wading Section 17- Fishing Section 18 — Destruction of Plant Life and Natural Surroundings Section 27 — Animals and Birds ATTACHMENTS - Updated General Information & Regulations Booklet — (Changes have been highlighted in yellow) - Resolution STAFF RECOMMENDATION Staff is requesting Commission approval of the attached resolution on the OCPRC General Information and Regulations Booklet annual review and update and forwarding it to the Oakland County Board of Commissioners for final approval MOTION Move to approve the attached resolution on the revisions to the Oakland County Parks and Recreation General Information and Regulations and forward it to the Oakland County Board of Commissioners for final approval. 29 MISCELLANEOUS RESOLUTION IN RE: PARKS AND RECREATION COMMISSION — GENERAL INFORMATION AND REGULATIONS To the Oakland County Parks and Recreation Commission Chairman and Commissioners: WHEREAS, the Oakland County Parks and Recreation Commission was established by the Oakland County Board of Supervisors in 1966 under P.A. 261; and WHEREAS, P. A. 261 includes a provision to allow county parks commissions to make rules for the protection, regulation and control of all its facilities and areas with the approval of the Oakland County Board of Commissioners; and WHEREAS, the Oakland County Parks and Recreation Commission has established rules and regulations for this protection, regulation and control; and WHEREAS, revisions for clarification purposes are requested, which have been reviewed and approved by the Oakland County Corporation Counsel. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the revisions to the General Information and Regulations as reviewed by Oakland County Corporation Counsel. NOW THEREFORE BE IT FURTHER RESOLVED that these revised General Information and Regulations be forwarded to the Oakland County Board of Commissioners for approval. Moved by: Supported by: Date: 30 Oaklandj County Parks and Recreation Commerk[MAil]:PLEASE!(EEPTHIS ❑OC IN REVIEWING FORMAT! Changes need General Information & Regulations to be visible for final booklet to be printed! Thank you! Contents Pane Section 1. GENERAL PUBLIC 2 Section 2. HOURS 2 Section 3. FEES AND CHARGES 2 Section 4. PERMITS 2 Section 5. EMERGENCY POWERS 2 Section 6. SWIMMING, BATHING AND WADING 3 Section 7. CAMPING 4 Section 8. BOATING 6 Section 9. MOTOR -DRIVEN VEHICLES 67- Section 10. PARKING IN PROHIBITED AREAS 7 Section 11. OPERATION OF BICYCLES 7 Section 12. SKATING AND COASTING AND SKIING 79 Section 13. PERSONAL CONDUCT 8 Section 14_ METAL DETECTORS 89 Section 15_ USE OF LOU DSPEAKERIEXCESSIVE NOISE 89 Section 16. PUBLIC EXHIBITION 69 Section 17. FISHING 849 Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS 9u Section 19. LITTERING AND POLLUTION OF WATERS 94-0 Section 20. FIRES M Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS AND OTHER PROPERTIES 949 Section 22. CONTRABAND 10 Section 23. FIREARMS 10 Section 24. FIREWORKS 10 Section 25. PEDDLING AND SOLICITING 1044 Section 26. CONTINUOUS WALKING OR CRUISING IN OR NEAR CAMPGROUNDS 1044 Section 27. ANIMALS AND BIRDS 10Q Section 28. TREATMENT OF ANIMALS AND BIRDS 1143 Section 29. HORSES 124-3 Section 30. LIVESTOCK 1243 Section 31. HOT AIR BALLOONS, AIRPLANES AND PARACHUTES 1244 Section 32. UNLAWFUL OBSTRUCTION 124-4 Section 33. HINDERING EMPLOYEES 1244 Section 34. RESISTING PARK EMPLOYEES 134-4 Section 35, IMPERSONATION OF PARK EMPLOYEES 1344 Section 36. FINES AND IMPRISONMENT 1344 Section 37. SPECIAL USE AREAS 134-4 Section 38. FREE SPEECH 1344 Section 39. PHOTOGRAPHY AND VIDEO AND AUDIO RECORDING 1446 Section 40. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES 1546 Pursuant to Act 261 of the Public Acts of the State of Michigan of 1965, as amended, the Oakland County Parks and Recreation Commission herewith promulgates and publishes the following rules fw use, protection, regulation and control of all of its services, facilities and parks, recreation, conservation, education, historic, and scenic areas and preserves and parkways. Revised 0111$4 31 IMPORTANT - VIOLATIONS OF ANY OF THE PARE( RULES MAY BE CAUSE FOR REMOVAL FROM THE PARK. VIOLATORS MAY ALSO BE SUBJECT TO CIVIL AND CRIMINAL PENALTIES. Section 1. GENERAL PUBLIC Any group or gathering may use certain designated areas within Commission Property to the exclusion of others by making application, depositing a fee, and being granted a permit by a Park Supervisor or his or her designated representative of the Commission. Section 2. HOURS No person shall remain on Commission Property between darkness (30 minutes after sunset) and 7 a.m., except at designated areas. Provided, however, that upon application to the Commission or its authorized agent said hours may be extended. No person shall enter Commission Property that is closed to the public. Section 3. FEES AND CHARGES No person or entity shall use any Commission Property for which a feelcharge has been established by the Commission without payment of such fee or charge, unless authorized in writing by the Commission. Annual Park Passes must be permanently affixed to vehicle windshield, each vehicle is required to have a separate oasS.. Section 4. PERMITS 1. Application for a permit to reserve Commission Property shall be made upon forms furnished by the Commission. 2. In the event more applications to reserve Commission Property are received than space is available, such applications shall be considered in the chronological order received. 3. Users of reserved Commission Property shall comply with all rules of the Commission relating to use and conduct on Commission Property. 4. No erection, construction or maintenance shall be made above or below ground, across or beneath the Commission Property by any person, firm or corporation without first having obtained written permission from the Commission authorizing such installation or construction and a permit specifying in detail the work to be done and the conditions to be fulfilled to the terms of such approval. 5. Notwithstanding any of the provisions hereof, the Commission may, upon written application, grant specific use permits for special uses when in the opinion of the Commission special consideration is warranted. Section S. EMERGENCY POWERS Nothing in these rules shall: 1. Prohibit or hinder duly -authorized agents of the Commission or any peace officers from performing their official duties. 2. Prohibit the Commission or Park Supervisors from establishing emergency rules required to protect the health, welfare, and safety of park visitors, protect park property, and maintain order. 32 Section 6. SWIMMING, BATHING AND WADING No person shall. a. Swim, bathe, wade or scuba dive in any of the watercourses, lakes, ponds, or sloughs located within or upon Commission Property except at such times and places as may be provided or designated for such purpose. Persons must abide by posted swim rules. b. Carry any food or beverage of any kind or have in their possession any glass a��F�l container on any beach or in the water adjacent thereto. c. Use any flotation devices, inflatable or otherwise, in any watercourses, lakes, ponds, or sloughs on Commission Property, except in specifically designated areas where posted. 2. Public indecency is prohibited on Commission Property. Persons on Commission Property shall not intentionally or recklessly do any of the following: a. Expose his or her private parts, including buttocks, with less than a full opaque covering; b. Engage in any actual or simulated sex act; or c. Violate any Michigan statute provision relating to nudity and/or public indecency. 3. General Waterpark Rules and Information a. Waterparks are smoke -free and alcohol -free facilities. Alcoholic Beverages are also not permitted in waterpark parking lots. b. Glass eF metalcontainers are prohibited inside the waterparks. c. Lifejackets, tubes, chairs, tables, shaded areas, and charcoal grills are provided on a first -come, first -served basis. Tubes must remain in the pool area and may not be taken to picnic areas. Chairs and tables may be used by waterpark patrons who are present in the waterparks. Chairs and tables may not be held for anticipated patrons. d. Outside inflatables, chairs, umbrellas, tents, and/or grills are prohibited except that waterpark patrons may bring their own personal flotation devices which must be United States Coast Guard approved with the stamped seal. e. Balls and/or Frisbees are not permitted inside the waterparks. f. Only personal radios are allowed in the park and may only be listened to via headphones. Playing a stereo/radio with speakers is not allowed. g. Proper swim attire must be worn in all waterparks. Proper swim attire is defined as a commercial swimsuit with a built-in liner. h. Waterpark patrons must follow all other waterpark posted rules and procedures. (A full listing of waterpark rules may also be found online at Destination Oakland.com.) Section T. CAMPING A. FAMILY AND SINGLE CAMPS 1. Registration - Upon arrival at the park, the park patron shall register for and receive a permit for a campsite. 2. Permits — A campsite permit may be issued for not more than 31 consecutive nights, but may be renewed. Only one permit per campsite is issued. 3 33 3. Camper Vehicle Permit - Every vehicle registered must display the vehicle permit on the driver's side of the windshield while the vehicle is in the park. 4. Assignment of Sites - All campers are assigned to a campsite. Site changes must be approved by the park supervisor. 5. Parking of Trailers - The tongue of the camping trailer hitch must face the road. This allows for quick removal in case of fire or to prevent "boxing in" trailers. 6. Occupancy of Campsite a. Campsites are limited to immediate family or up to four single persons ages 18 years or older. b. Any child under age 18 must be accompanied by a parent or legal guardian. Children shall not be left unattended. C. Only one camping trailer and one tent OR only two tents and no trailer will be permitted per campsite. No more than two vehicles are allowed per campsite. d. Campers must erect their shelter immediately after registration and occupy the campsite. e. Campers shall not do any of the following: (1) allow other persons to use their campsites; (2) register a campsite for another person; (3) or transfer campsite or vehicle permits and equipment. f. Campsites shall not be left unoccupied more than 48 hours after initial registration. 7. Reservations - Select campsites are available for reservations. Campsites will be available on a "first -come, first -served" basis based upon registration activity. 8. Check -Out Time — Campers must check out by 3 p.m. on the date the campsite permit expires. Campers desiring to remain in the park after this time must break camp and move all equipment from the campground to the day -use parking lot. 9. Renewals — Campers may request renewal of a campsite permit at the contact station by 10 a.m. on the date the permit expires. The renewal may be granted if space is available. 10. Rain checks — A rain check for a campsite may be requested and must be approved by the park supervisor. Rain checks are given at the sole discretion of the Park Supervisor. They will be honored any day during the same year issued. 11. Visitors - All visitors must pay the day -use entrance fee. Vehicles will be parked in the day -use lot or designated parking areas. No visitors will be allowed in the park between darkness (30 minutes after sunset) and 7a.m. 12. Quiet Hours - Observed 11 p.m.-7 a.m. All campers must stay at their own campsites after 11 p.m. No walking or driving through the campgrounds after 11 p.m. will be allowed except directly to/from the restrooms. No power generators shall be operated 11 p.m.-7 a.m. 13. Pets — Notwithstanding any other Park Rule, household pets are permitted at campgrounds if confined on a leash not exceeding six feet 34 in length or if confined to a tent or camping trailer. No pets will be permitted in the beach area, picnic ground or any building, pavilion or waterway. All other Park Rules applicable to animals must be followed. 14. Water Outlets - Available to obtain water for use at campsites only. Washing of vehicles, dishes, clothes, pets or your person at these outlets is prohibited. No hose will be permanently attached to any water outlet. 15. Waste Water - All grey/waste water must be disposed of at the designated dump station(s). 16. Emergencies - If campers are expecting an emergency message, they should register their name and campsite number at the contact station. 17. Clotheslines - Must be removed at sundown. At no time shall a clothesline or any other line be attached to any electrical or lot posts, trees, fences, etc. 18. Trash — Trash is to be placed in receptacles provided for that purpose. Campsites are to be kept clean. Trash will be picked up each morning. Check with the park staff to find out the exact time. 19. Large Electrical Appliances — Refrigerators and other large electrical appliances are not permitted outside trailers. B. CABIN & YURT RENTAL 1. Smoking is not allowed in any cabin or yurt. 2. Cooking is not permitted inside cabins or yurts. 3. Gas or electric portable heaters are not allowed inside or around the cabins or yurts. 4. Cabins and yurts must be cleaned before leaving and left in the same condition as found. 5. No tents allowed at cabins or yurts. 6. Occupancy limited to cabin or yurt capacity. 7. All campers must follow all other camping rules contained in this section. C. ORGANIZED CLUB/GROUP CAMPING 1. All campers must follow all the above camping rules. 2. A group or organization will be assigned to designated group areas only through advance reservations. 3. Any club or group member wishing to stay longer than the club's or group's expiration day must first check with the park supervisor to be sure another club will not be coming into the area, then register individually at the contact station. 4. Visitors - Must pay the day -use park fee and leave by sunset. 5. Groups of campers will be required to share pavilion with other groups or organizations in same area. 6. All campers must follow all other camping rules contained in this section. 35 C��'[�11j�;[�73t1•��IrJ_�>i[�li;[alul� 1. A Youth organization camp is a group of youth under the age of 17, who are members of a recognized organization, camping with their adult (age 18 years or older) leaders. 2. Youth organization camp area must be reserved in advance. 3. Campers will be placed in an organized campground area. Each group must have one adult leader for every five youths. 4. Youth organization camp shall have tent camping only, unless a trailer or camper will be used as a first aid station or headquarters. 5. No trenching around tents. No ground fires are permitted unless in designated fire circles. 6. All campers must follow all the above camping rules. � •ii[•7ii�3�1_riPXF 1. No person shall bring into, use or navigate any boat, yacht, canoe, raft or other watercraft upon any Commission property except at such time or place as may be provided or designated for such purpose. 2. All watercraft shall comply with and be used in compliance with Public Act 303 of the Public Acts of the State of Michigan, of 1967 as amended, and such regulations as may be adopted under the authority of the act. 3. Air mattresses, inner tubes and other flotation devices are prohibited except in designated swimming areas. Belly boats and other specialty flotation equipment may be used. United States Coast Guard approved individual flotation jacket or vest must be properly worn by all occupants. 4. No gasoline powered watercrafts are allowed on any Commission property unless authorized by the Commission. Electric motors are not to exceed 24 foot pounds of thrust/24 volt system. Section 9. MOTOR -DRIVEN VEHICLES 1. No person shall operate a motor -driven vehicle of any kind or nature, including but not limited to any motor driven sled, toboggan, or snowmobile, trail bike, or all - terrain vehicle on Commission property, except on designated roads and parking areas. 2. No person shall operate off -road recreational vehicles on Commission property, except on designated roads and parking areas. 3. No person shall operate a motor -driven vehicle on any park road at a speed exceeding 20 miles per hour or at any speed greater than that posted. 4. The driver of any vehicle shall yield the right of way to any person riding a horse on marked bridle paths where such bridle paths cross streets or roadways. 5. No person shall violate any provisions of Motor Vehicle Act 300 of the Public Acts of 1949. 6. Pursuant to the Americans with Disabilities Act of 1990 and its regulations, the Commission has authorized persons with mobility disabilities to use certain types of Other Power -Driven Mobility Devices (OPDMD) on park trails. To determine if any particular OPDMD is approved, visit www.destinationoakland.com or call 1-888-OC PARKS. 36 Section 10. PARKING IN PROHIBITED AREAS 1. It shall be unlawful for the operator of a vehicle to stop, stand or park said vehicle in any place marked as a passenger or loading zone, other than for the expeditious loading or unloading of passengers or for the unloading and delivery or pick up and loading of materials. 2. It shall be unlawful for the operator of a vehicle to stop, stand or park such vehicle upon any roadway or in any parking area in such manner as to form an obstruction to traffic thereon. 3. It shall be unlawful for the operator of a vehicle to stop, stand or park said vehicle in any area not designated for such purposes. Section 11. OPERATION OF BICYCLES 1. Bicycles shall be operated as closely to the right-hand side of the path, trail or roadway as conditions will permit and not more than two bicycles shall be operated abreast. 2. It shall be unlawful for the operator of a bicycle, on Commission property, to carry any person upon the handlebar or frame of the bicycle. 3. Bicycles may be operated upon such paths, trails, or roadways as may be posted allowing such use; provided, however, no such use shall be allowed between sunset and 7 a.m. 4. Bicyclists must yield to slower moving trail traffic, such as equestrians and pedestrians. Bicyclists must also verbally announce their presence, with a statement such as "passing on your left!" before passing other trail users. Section 12. SKATING AND COASTING AND SKIING 1. No person shall use roller skates, in -line skates or skateboards within or upon Commission property, except at such times and at such places as may be designated or maintained therefore. 2. The skateboarding area at Groveland Oaks County Park is open to children and persons of all ages. Parents shall be in attendance and supervise their children at all times. NO food or beverages allowed inside the fenced area. 3. Users must be under control at all times. Uncontrolled skating activities that endanger others will result in ejection from the skateboarding area. NO bicycles allowed inside the skateboarding area. This area is for the use of skateboarding only. All other uses prohibited. 4. No person shall, within or upon Commission property, skate, sled, or go upon any ice, snowshoe, or ski, except at such times and at such places as may be designated or maintained therefore. 5. No person shall, within or upon Commission property, coast with hand sleds, bob sleds, carts, or other vehicles on wheels or runners except at such times and places as may be designated or maintained therefore. 7 37 Section 13. PERSONAL CONDUCT 1. It shall be unlawful for any person to be under the influence of intoxicants, narcotics, or other mind -affecting drugs, or to engage in any violent, abusive, loud, boisterous, vulgar, lewd, wanton, obscene or otherwise disorderly conduct tending to create a breach of the peace or to disturb or annoy others, while in or on any Commission property. 2. It shall be unlawful to conduct or to participate in any form of gambling, lottery or game of chance upon Commission property except as permitted by state law and approved by the Commission. 3. Any park patron who violates any Park Rule may be ejected from Commission property, without a refund or rain check, by Park personnel. Section 14. METAL DETECTORS Metal detectors will be allowed in the picnic, campground, and general park area. With permission from the park supervisor, metal detectors will be allowed in the beach area when the beach has been closed to the public. The use of metal detectors in the water will be done by a group of volunteers approved through the Commission's Chief of Operations and Maintenance —North or South District. Section 15. USE OF LOUDSPEAKER/EXCESSIVE NOISE Sound -amplifying equipment, loudspeakers, or public address systems are prohibited unless written permission is given by the Commission. It is also prohibited to operate a motor vehicle, radio, television, large electrical appliance, refrigerator, or any device in a manner that produces excessive noise. Section 16. PUBLIC EXHIBITION No person shall exhibit any machine, display, animal, perform any acrobatic exhibitions, carry on any performance, or do anything whatsoever on Commission property which shall cause persons to congregate so as to interfere with the proper use of such property by the general public or to obstruct the passage of vehicles or persons, without first having obtained written permission from the Commission. Section 17. FISHING 1. Fishing will be permitted within or upon Commission property in accordance with the laws of the Michigan Department of Natural Resources in such areas designated for such purposes. All shanties must comply with the State of Michigan Fishing Laws. 2. Upper Bushman Lake at Independence Oaks -North County Park has been designated as a Special Regulation Catch -and -Release -Only Fishery by the Michigan Department of Natural Resources (MDNR) Fisheries order 244. 3 Turtles — Turtles shall not be harvested from Park Property, rormatted _ Formatted: Font: Bald, Font color: Custom Co1or(RGB(31,34,29)) 38 Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS No person shall: 1. Cut, remove, or destroy any tree, sapling, seedling, bush or shrub, whether alive or dead, or chip, blaze, box, girdle, trim or otherwise deface or injure any tree or shrub on Commission property, or pick, gather, uproot, remove or destroy any flower, plant or grass without the Commission's written approval. 2. Remove or cause to be removed any seeds, sod, earth humus, peat, boulders, firewood, gravel or sand on Commission property without the Commission's written permission. 2-.3. Leave a designated trail; or blaze new trails on Park Property without. Commission's written aoQroval. Section 19. LITTERING AND POLLUTION OF WATERS It shall be unlawful: 1. To discard or deposit refuse of any kind or nature in or upon the Commission property except by placing said refuse in containers provided for such purpose. 2. To throw, cast, lay, drop or discharge into or leave on any Commission property any substance, matter of thing, liquid or solid, which may or shall result in the pollution of said property. Section 20. FIRES 1. No person shall willfully set or cause to be set on fire any tree, woodland, brush land, grassland or meadow upon any Commission property unless authorized by the Commission. 2. No person shall build any fire upon Commission property except within the fireplace, receptacles or open spaces approved and designated by the Commission for such purposes. 3. No person shall drop, throw or otherwise scatter lighted matches, burning cigars, cigarettes, tobacco, paper or other flammable material within or upon any Commission property unless authorized by the Commission. 4. No pallets, treated wood or other noxious materials are to be put in campfires. Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS AND OTHER PROPERTIES No person shall upon Commission property: 1. Willfully destroy, deface, alter, change or remove any monument, stone marker, bench mark, stake, post or blaze, marking or designating any boundary line, survey line, or reference point. 2. Cut breaks, mark upon or otherwise injure any building, equipment, bridge, drain, wall, fountain, lamp post, fence, gate, hedge, or other structure. 3. Deface, destroy, or remove any placard, notice or sign, whether permanent or temporary, posted or exhibited within or upon Commission property. 4. Appropriate, excavate, injure or destroy any historical or pre -historical ruin or any object of antiquity, without the Commission's permission. Pt 39 Section 22. CONTRABAND All game animals, fowl, birds, fish and other aquatic life, hunted, killed, taken or destroyed, bought, sold, bartered or had in possession, contrary to any of the provisions hereof, shall be declared to be contraband and shall be turned over to the Michigan Department of Natural Resources for disposal. Provided further, any weapon or object carried or used by any person in violation of these rules, shall be subject to seizure by the Commission or its agents to be disposed of according to law. Section 23. FIREARMS The use, possession, and carrying of firearms on Commission property shall be governed by federal, state and local law. No person shall fire, discharge or have in his or her possession any rocket, firecrackers, sparklers, torpedo, squib, floating sky lanterns or other fireworks or any substance of an explosive or dangerous nature within or upon the Commission property unless the Commission or its authorized agent shall have authorized same by the issuance of a permit therefore. Any permit issued hereunder shall not relieve a person desiring to use fireworks from obtaining the necessary permits as required by law from the local governing authority wherein the Park is located. Section 25. PEDDLING AND SOLICITING It shall be unlawful for any person to peddle or solicit business of any nature whatsoever, or to distribute handbills or other advertising material, to post unauthorized signs on any Commission property unless first authorized by the Commission in writing. Section 25. CONTINUOUS WALKING OR CRUISING IN OR NEAR CAMPGROUNDS It shall be unlawful to continuously walk into or cruise in any motor -driven vehicle in, through and around campgrounds for the purpose of attracting or distracting persons or visitors using campsites - or for the purpose of using a boat ramp, beach building or other camping facility, except registered campers or bona fide visitors to a specific registered campsite. Section 27. ANIMALS AND BIRDS It shall be unlawful for any persons while upon or within Commission Property to: a. Bring, drive or lead any animal onto Commission Property; except as otherwise provided in these Park Rules or except if prior written permission is received by the Park Supervisor. b. Feed anv wildlife. b-.ccCause any animal or fowl to run at large. Ed Torture, ill-treat or neglect any animal or fowl. 10 40 cl-.e^Dispose of or set free any wild or domestic animal upon Commission property unless authorized by the Commission or the Park Supervisor. 2. Notwithstanding any other Park Rule, persons may bring their service animals upon or within any Commission Property. 3. Persons may bring dogs, which are on a leash (not longer than six feet) where posted, on trails, or to Ddog Pparks. 4. Dog Parks - Dog Parks have been designated by the Commission for the purpose of exercising dogs off_ leash. While in the Doa Park areas, all dogs and their owners or caretakers must obey the posted rules, including: a. Doas must be on leash when entering and exiting the Doa Park enclosure., Owners must carry leash with them at all times while in the Doq Park.44e-ep r?--,3r, u' lcwh &nMH4r,4"nolonsaw b. 'Maximum of two dogs per visitor; C. Dogs must have current license, up-to-date vaccinations, and respond to voice commands; s-d. Shock collars. metal ninch/choke collars or collars with metal links are not allowed in the clop park. e. No dogs under four months of age allowed in the Doa Park; f. ._Small doa area is for dogs 25 pounds or less. No large dogs allawed;. d-a. ❑oo owners or caretakers assume full responsibility for all nets brought, lawfuliv or unlawfully onto nark nronerty: e,h. Dogs must be accompanied by an adult (age 18 or older) at all times, even inside enclosures. -,.Doas must never be left unattended in the dog park;, f. C',>g ownV.a 07 .***tons." 2rc -acpW61c f- Fai3 at all }i,-,-,1; i. No food -- human or get -- is allowed in the enclosure:. i. Doas in heat may not enter the doa nark: k. Aaaressive or unruly doas are prohibited in the Doa Parks. Doas that are. aggressive or unruly, in the opinion of a Park Supervisor or Park staff. may be asked to leave the Doo Park,. T-14 .irralr-jr hu^,„� ,aati.IQ rroylems well be n 1:.lr/a Off pat r i-am c:lt c€ contrek, g. Thcw z7GXi�g preklamc will ti cvf 'ta lucxv. Off laach I out of kion,,-/A h-1. Owners or caretakers must clean up pet droppings; bags provided on site; m,Lake Sixteen access at Orion Oaks is for dogs only; and n. Doas are not allowed to diia in the doo park. Owner must fill in anv holes; �o. _Community bowls or pools may not be brought to or left at the dog nark;, j. Tt �rrvn� n o:.ritirl. nj +fill Ac fVII vopanci`~ililly for all Pei brc:izl.It 4vvf•.:IV or u im-AII f erlr_ lvk kropar'4. 5. Dog Bites - All dog bites must be reported immediately to the Park Supervisor or Oakland County Sheriff's Office deputy at 248.858.4951. who will contact Oakland County Animal Control. The dog must then be confined until the Oakland County Sheriffs or Park personnel arrive at the scene. 5. lirnimaIcnrc tFew�ht onto ✓ammiseisr p,,,-pnrtyrara n•vmittod Ly th✓..a /J-.v� fhc wim :lc ahcll hava sil raq,airod ownara--_\' crre,*lMry ahall do'An �p \N ze t/j rriir..cla, 1,4 2n1r?ila "III not tc la �"t.Sr: Ad]. S. Failtete tZ c' c; th,-. ¢ 31191 11 1t �'% IAiIC1f r n_tClll,�t 36� WA nmy go. -fall im S. 1if1 81tli11/.!i' nililtizit tFt::cd \'t?a'.l7s't '>::tl� V.i3rif. D2mities 11 I Formatted: W[kethmugh f Formatted: Not Highlight Formatted: Not Highlight Formatted: Font color: Custom Color(RGB(31,34, 29)) i Formatted: Not Highlight f Comment [MAZ2]: (redundant - above) �� slated in q `Formatted: Font color: Custom Color[RGB(31,34,29)) F.r-.tted_Font color: Custom Color(RGB(31,34,29)) } Formatted: Not Highlight 1 Formatted: Not Highlight Formatted: Not Highlight Comment [MAZ3]: reworded above Formatted: Not Highlight Formatted: Font Color; Custom Color(RGB(31,34,29)) j Formatted: Not Highlight CComment [MAZ43: redundant: stated in g above- Comment [MAZS]: [redundant these rules } l stated separately above.) 41 Section 28. TREATMENT OF ANIMALS AND BIRDS 1. No person shall hunt any animal in or upon any Commission property unless authorized by the Commission. 2. No person shall trap, catch, wound, kill or attempt to trap, catch, wound or kill any bird or animal or rob any nest, lair, den or burrow of any animal in or upon any Commission property, unless authorized by the Commission. a. Hunting — The use of firearms is prohibited unless authorized by the Commission. All hunting will be in accordance with the laws of the Michigan Department of Natural Resources. All hunters must also abide by any additional rules established by the Commission. b. Trapping — Trapping of animals is permitted on Commission properly as posted in specific areas and at selected parks. All trapping will be in accordance with the laws of the Michigan Department of Natural Resources. All trappers must also abide by any additional rules established by the Parks Commission. c. Snakes and Snake Bites — Snakes shall not be harmed or killed. All snake bites must be reported immediately to 911. Snake bite victims must seek immediate medical attention and provide bite incident details to the Park Supervisor or Park Natural Resources Planner. G. T+,klaa Turtioo ch:A+wl bo h1,�cUl fFem P7 :c P�arje4�- Section 29. HORSES 1. It shall be unlawful for any person to ride, lead or cause a horse to be upon any Commission property except on specifically designated and posted areas, bridle paths or by permit on field trail areas. 2. it shall be unlawful for any person to ride a horse in a careless, negligent or reckless manner so as to create a nuisance or to endanger the life, property or persons of others on any Commission property. Section 30. LIVESTOCK No person shall drive or cause to be driven any horses, cattle, sheep, goats, swine, or other livestock upon or across any Commission Property unless approved by the Commission. Section 31. HOT AIR BALLOONS, AIRPLANES AND PARACHUTES No person shall make any ascent in any hot air balloon, airplane or ultra -light, or any descent in or from any hot air balloon, airplane or parachute on any Commission property unless authorized in writing by the Commission. Section 32. UNLAWFUL OBSTRUCTION No person, firm or corporation shall by force, threats, intimidations, unlawful fencing, enclosing or by other means, prevent or obstruct any person from entering, leaving or making full use of any Commission property. 12 42 Section 33. HINDERING EMPLOYEES No person shall interfere with, or in any manner hinder, any employee or agent of the Commission while performing his official duties. Section 34. RESISTING PARK EMPLOYEES No person shall interfere with any park employee in the discharge of his or her duties; or fail or refuse to obey any lawful command of any park employee. Section 35. IMPERSONATION OF PARK EMPLOYEES No person shall impersonate any employee or contracted employee of the Commission for any reason whatsoever. Section 36. FINES AND IMPRISONMENT Any person violating any provision of the Park rules shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined not more than $100 and costs of prosecution, or imprisoned in the Oakland County Jail for a period not exceeding 90 days, or both, for each offense. Section 37. SPECIAL USE AREAS Special use areas will have posted Commission rules and regulations specific to the area's use and users' conduct. Areas include, but are not limited to: beaches; waterparks; bicycle motocross track; dog parks; disc golf course; golf; driving range; cross-country ski trails; mountain biking; etc. Section 38. FREE SPEECH Parks are traditional public forums that citizens may use for purpose of assembly, communicating thoughts, discussing public questions and protests. Peaceful assemblies, public demonstrations and other types of protests are permissible except where such activity will do the following: Disrupt scheduled events at or on Commission property; Create a hazard to Commission property; Physically interfere with other park visitors' use of Commission property; or Block traffic or block the path of others using Commission property. "Disrupt," as used above, does not include peacefully holding a protest sign at a public meeting or acting in a manner that does not prevent others from participating in a scheduled event at or on Commission property, or that does not create a hazard to the health, welfare and safety of park visitors, or that does not destroy or damage Commission property. If a planned assembly or public demonstration on Commission property can be reasonably anticipated to disrupt, create a hazard, physically interfere, or block traffic or the path of other visitors, as specified above in numbered paragraphs 1-4, 13 43 organizers of such activities shall provide two business days' notice to the Commission. Speech may not be restricted based on content or views expressed, except that the speakers may not: 1. Use fighting words, which are words that their very utterance tend to incite an immediate breach of the peace; 2. Threaten to physically harm others; or 3. Engage in obscene speech or conduct as that termed is defined by MCL 752.362(5). Organizers must also comply with all other governmental requirements, including these Parks Rules, for conducting such assemblies or public demonstrations. Section 39. PHOTOGRAPHY AND VIDEO AND AUDIO RECORDING Persons may take still photographs or video or audio recordings on Commission property without first obtaining a written permit from the Commission unless any of the following apply: 1. The photographs or recordings are being taken for the purpose of advertising a product or service; 2. The photographs or recordings involve professional or amateur casts, props, models, or crews, other than bona fide news media personnel covering a news event that cannot be covered at any other time or at any other location; 3. The project requires access to Commission property that is closed or restricted to the general public; and 4. The project carries substantial risk of damaging Commission property, disrupting park visitors, disrupting park operations, or compromising public health and safety regulations already covered by law. Section 40. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES Consumption of Alcoholic Beverages on Commission Property: Alcoholic beverages may be brought into and consumed on Commission property by Park patrons subject to the following: a. Individuals who bring and consume alcoholic beverages on Commission property are responsible for their own actions as a result of consuming alcoholic beverages and must be in compliance with all laws and Park rules and regulations. b. No person under the age of 21 may consume or purchase alcoholic beverages on Commission property. In the event that any underage drinking is suspected, the Oakland County Sheriff's Office and/or the local police department will be immediately notified. c. No alcoholic beverages are permitted at Park beaches, waterparks, or waterpark parking lots. d. Park patrons shall not bring alcoholic beverages to Park golf courses and Park banquet facilities including the parking lots for these areas where a license, 14 44 from the Michigan Liquor Control Commission (MLCC), to sell alcoholic beverages is in place. e. Keg beer is not allowed at or on Commission property, unless served by a caterer or entity approved in writing by the Park Supervisor. f. When a person or entity reserves and uses Commission property, the consumption of alcoholic beverages at such facility or property shall also be governed by the written agreement which provides for the use of the Commission property. 2. Sale of alcoholic beverages on Commission property: the sale of alcoholic beverages within or on Commission property is prohibited, subject to the following two exceptions: a. At formally established concession and banquet facilities operated by, or under contract with, the Commission. The contract with the Commission shall address all aspects of the sale of alcoholic beverages, including licenses, liability and insurance. b. At events that meet all of the following requirements: 1. An application for such purpose shall have been submitted to and approved by the Commission, and 2. The applicant must be an established non-profit, charitable entity which meets the following requirements: a. Has actively functioned in Oakland County for at least two years b. Is recognized as having provided substantial benefit in the interest of the public in Oakland County, and c. The Commission has determined in the exercise of its reasonable discretion, based on the available evidence, that the proceeds from the approved sale of alcohol will be used primarily to serve the interests of the public in Oakland County; and 3. The applicant has secured licensure from the MLCC and has provided written evidence of such licensure; and 4. The applicant has secured all insurance for the event as required by the Oakland County Department of Risk Management; and 5. The event will be short term; and 6. The event is primarily expected to be attended by adults, and any minors expected to attend will, for the most part, be in the presence of their parents or affiliated adults. DEFINITIONS 1. "Commission" shall mean the Oakland County Parks and Recreation Commission or its Executive Officer. 2. "Commission property" shall mean all lands, waters and property administered by or under the jurisdiction of the Oakland County Parks and Recreation Commission. 3. "Person" or "persons" shall mean individuals, male or female, singular or plural; firms, corporations, or any group or gathering of individuals. 4. "Camping" means the overnight lodging or sleeping of person or persons in a tent, trailer —coach, vehicle camper, motor vehicle, or in any other conveyance erected, 15 45 parked or placed on the premises within any park or recreation area administered by the Oakland County Parks and Recreation Commission. 5. "Rules" shall mean the rules adopted by the Oakland County Parks and Recreation Commission applicable to all property administered by or under the jurisdiction of the said Commission and all amendments thereto. These rules are enforced in compliance with State of Michigan Public Act 261. 6. `Alcoholic Beverages" refers to products of distillation of any fermented liquid whether or not rectified or diluted with water or other liquid, including beer, wine and liquor, but does not mean ethyl or industrial alcohol, diluted or not, that has been denatured or otherwise rendered unfit for beverage purposes. (refined based on the definition contained in the Michigan Liquor Control Act, Act 58 of 1998; MCL 436.1105(1)) 16 46 V tA 1JAG1►1RM01tN1fi1 H OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 AGENDA ITEM NO.10 B PARK OPERATIONS & MAINTENANCE-- N. DISTRICT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer James C. Dunleavy, Chief of Parks Operations —North District Submitted: January 30, 2014 Subject: Sweeper and Debris Blower for Lyon Oaks Golf Course and Park INTRODUCTION AND HISTORY The Oakland County Parks staff has created a 15-year plan for replacing Capital Equipment. This plan was developed to help staff identify equipment that needs to be replaced. This plan is reviewed annually and is adjusted as needed based on the condition of each piece of equipment. Staff prepares the budget one year in advance and tries to plan the replacement of equipment based on the age of the equipment, condition and repairs needed. Originally staff had budgeted $13,000.00 for the purchase of a new sweeper which staff determined was not large enough to meet current demand, instead of the smaller sweeper staff is requesting the purchase of a Smithco Sweep Star for the cost of $23,325.00. We will be replacing the Pro Sweep with a Smithco Sweep Star. After research and staff discussion it was decided that the Pro Sweep was not large enough to meet staff needs. Staff requested we replace the existing 2000 Toro Rac-o-Vac. This unit is used daily at the golf range and also used in the fall for leaf and debris removal. The following bids were received: Midwest Golf & Turf Spartan Distributors Inc. J.W. Turf Inc. Novi Michigan Auburn Hills Michigan Wixom Michigan Smithco Sweep Star Toro Rac-o-Vac Turf Vac 4000 31 horse power & wider sweeper 26 horse power $23,325.00 $29,736.00 $22,830.00 Staff has reviewed the above bids from Purchasing and would like to recommend that we purchase the sweeper that meets the specification that we have provided to Purchasing. As you can see in the information above, the Smithco Sweep Star has a larger motor and provides a wider sweeping range. Originally staff had budgeted $33,000 for a new mower, staff determined that the need was greater for an additional debris blower which will be used to maintain the trails and the park at Lyon Oaks. The cost of the Toro Pro Force Debris Blower is $6,428.00. This unit was recently bid out for Glen Oaks Golf Course. Purchasing has contacted vendor and they have agreed to offer this unit at the same price. The bid was awarded to: Bader & Sons Co. South Lyon Michigan Toro Pro Force Debris Blower $6,428.00 47 Page Z Staff is requesting authorization to purchase the Smithco Sweep Star for $23,325.00, and the Toro Pro Force Debris Blower for $6,428.00, for a total cost of $29,753.00 which is a savings of $16,247.00 over the originally requested budget of $46,000.00 for the two pieces of capital equipment. Funds have been budgeted in the FY 2014 Operating Equipment Budget. ATTACHMENTS - Photograph of Proposed Equipment STAFF RECOMMENDATION Staff recommends we purchase the Smithco Sweep Star from Midwest Golf and Turf of Novi, MI for the total cost of $23,325.00 and the Toro Pro Force Debris Blower from Bader & Sons Co. of South Lyon, MI for the total cost of $6,428.00. MOTION Move to approve the purchase of the Smithco Sweep Star from Midwest Golf and Turf of Novi, MI for a total cost of $23,326.00 and the purchase of the Toro Pro Force Debris Blower from Bader & Sons Co. of South Lyon, MI for the total cost of $6,428.00 48 l�1G1:1A_M1�1��1��►1�1 �_I ��'►�� OAKLAND COUNTY PARKS RECREATION COMMISSION AGENDA FEBRUARY, 2014 AGENDA ITEM NO. 10 C PARK OPERATIONS & MAINTENANCES N. DISTRICT AND RECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer John Haney, Recreation Supervisor Terry Fields — Chief of Recreation Submitted: January 29, 2014 Subject: Request for Purchase of Climbing Tower INTRODUCTION AND HISTORY The Oakland County Parks Mobile Recreation Program has been providing Climbing Tower Event for the last 10 years. The Climbing Tower has been used for summer camps, sporting events, special event around the county and partnerships for different large events around the county. We currently have one Climbing Tower — four Climber 25 feet tall. Staff is requesting authorization to purchase a Climbing Tower (four climber 25 feet tall). The existing Climbing Tower was purchased in 2004 for $22,995, has provided over 740 runs, and has generated over $203,500 in revenue. Staff is recommending we purchase an additional Climbing Tower to add to our existing units from Extreme Engineering. The new climbing tower staff is requesting will meet our current needs to provide similar capacity as the Climbing Tower we currently have. The Climbing Tower will also include a Banner System for more advertising space for Oakland County Parks. The new Climbing Tower life expectancy provided by the manufacturer is 15-20 years. Staff has received the following bids: Bidder # 1 4 Person Climber Spectrum Sports Hyde Park, Utah $34,854 Bidder # 2 4 Person Climber Extreme Engineering Penryn, CA $37,929.85 Funds in the amount of $31,500 have been budgeted in the FY 2014 Budget for this purchase in Capital Equipment; the bid came in at $37,929.85. Staff made an inquiry of the supplier regarding the difference/increase in price over the past several years and the information provided is listed below: Price of all materials has gone up • steel • powder coating • hardware components • fiberglass 50 Page 2 2. Price of labor has increased, especially here in California (minimum wage in California is $8.00 per hour up from $6.75 per hour in 2004) 3. Price of transportation has increased • Increase pricing to bring in goods to manufacture • Increased pricing to ship things out 4. Supply and Demand ATTACHMENTS - Picture of Proposed Climbing Tower - Climbing Tower Specifications - Climbing Tower Comparison - Purchase of Climbing Tower Proposal STAFF RECOMMENDATION After reviewing the bids with Parks staff and Oakland County Purchasing, staff recommends the purchase of a new Climbing Tower from Extreme Engineering at the purchase price of $37,929.85. We chose this Climbing Tower over the other because of its space saving trailer, auto belay technology and the maintenances. (See Climbing Tower Comparison Attachment) MOTION Move to award the bid for the purchase of a Climbing Tower, from Extreme Engineering of Penryn, California, at a total purchase price of $37,929.85 from the FY 2013 Operating Equipment line item. 51 Climbing Tower Comparison Spectrum Sports Doesn't have Space Saver Trailer - Climbing Tower stay connected to trailer so it takes up more of a foot print at events Staff Training - Would have to have two different trainings on the Climbing Towers. Auto Belay Technology - Force hydraulic rams is causing them to blow seals. This process of replacing seals requires the customer to open up a closed unit, and expose the inner workings to the elements. Maintenance - Would have to purchase parts from another company making it hard and more confusing for staff. Also would be labor intensive. Extreme Engineering Space Saver Trailer- 1.We want to design the lightest trailer so that it is lighter to tow. 2. We don't want the trailer to remain attached to the tow vehicle. We promote public safety. 3. We use leaf springs instead of torsion axles so that the trailer is easier to tow. Staff Training - Same Climbing Tower as we have now. Will not have to train two types of training Patented auto belay technology- This technology pulls hydraulic rams our and allows them to naturally go in. Maintenance - Simplify the order process since we can go through the same company for all parts. J 52 Purchase of Tower Proposal Purchase of a new Climbing Tower Lifetime Expectancv of Bus Revenue • Lifetime of Tower —15-20 Years • Revenue per year approximately $15,225 • Total Revenue generated - $228,375- $304,500 Revenue Generation for the last three (3) vears • 2011- $18,225 • 2012 - $15,925 • 2013 - $14,375 Benefits of Tower Program • Awareness and exposure of Oakland County Parks • Service to CVT's • Revenue generation for mobile recreation The Climbing Tower was rented out 74 times in 2013. There are 22 Visits on the books from now through the end of September of this year. Rentals continue to come in each day. Benefits of New Tower • Can accommodate more visits at peak times it was Reserved 74 times out of a possible 84 day (Memorial day to Labor day) • Has a banner system to have more opportunity to advertise • Same as our Climbing Tower so we won't have to train on two different Climbing Tower 53 extreme . ing.com Extreme Engineering 3125 Penryn Road, Ste 330 Penryn, CA 95663 PHONE: 916-663-1560 FAX: 916-660-9127 Oakland County Parks James Dunleavy 2800 Watkins Lake Rd. Waterford, MI 48328 USA QUOTE #i:: 007748 PAGE NO. 1 CHANGE ORDER 0 DATE ORDERED 12112/2013 RELATED DOC # SALESI Ar Matt CUSTOMER PH # 246-858-4647 CUSTOMER PO # FOS Origin Entered By MATT Email Oakland County Parks SHIP James Dunieavy TO 2800 Watkins Lake Rd. ADDR Waterford, MI 48328 USA SHIP VIA: Transit TERMS: Paid in Full ITEM PARTNO DESCRIPT DATE REQ 000i EW-MW4--ELE-02 Element M14 Mobile Wall, Fiberglass ELV-MW4-ELE-02 01/30/14 - All written price quotes are valid for 14 days. - Price: does not include shipping charges unless specified. ACCT: OAK002 f QTY UNIT PRICE TOTAL PRICEI 1 EA 33495.00 33495.00 Patented Mobile Clinning wall by Extreme Engineering IUS PAT# 6,083,142) consisting of a short footprint, non -folding trailer and non-faldir_g tongue. Trailer dimension is 13' x 7'. ELEMENT -- Mobile Wall, 4 Climber, Fiberglass Panel STAUDAP,O EQUIP,%FENT: Patented Space Saver Trailer (US PAT# 6,659,496) with Tandem Axles Fenders Electric Brakes Standard CV 7-:ire Trailer Plua Dual Hydraulic Lift Lift Controller with 11 Foot Cord 4 Patented Belay in the Boa (TMT Auto -belays (US PAT# 6,630,952) Fully enclosed galvanized Auto -belay bcx 90 Handholds (120 handbold mount points) 1 Handhold Wrench 4 Speed harnesses 4 Auto -Locking Triple Action Carabiners l owner's Manual - All mobile units are built to U.S. road specitiGations unless otherwise specified. 0002 EO-BUZKIT-04 Buzzer Kit, Fiberglass 4 Climber EO-BUZKTT-04 01/30/14 1 Hit 285.95 285.95 Buzzer option, adds sound to the top of the climbing wall. Suter hit fox a 4 Climber with a fiberglass Panel. Extrenn Engineering 9198-B Ridge Road, Newcastle, CA 95658 USA Voice: 916-663-1560 * Fax: 916-660-9127 www.extremeengineering.com * info@extremeengineering.com 54 � f extreme � ingxom Extrerne Engineering 3125 Penryn Road, Ste 330 Penryn, CA 95663 PHONE: 916-663-1560 FAX: 916-660-9127 Oakland County Parks James Dunleavy 2800 Watkins Lake Rd. Waterford, MI 48328 USA QUOTE #: 007748 PAGE NO. : 2 CHANGE ORDER 0 DATE ORDERED 12/12/2013 RELATED Doc # SALESMAN Matt CUSTOMER PH # : 248-656-4647 CUSTOMER PO # . FOB origin Entered By MATT Email Oakland County Parks SHIP James Dunleavy TO 2800 Watkins Lake Rd. ADDR Waterford, MI 48328 USA SHIP VIA: Transit TERMS: Paid in Ftill ITEM PARTNO DESCRIPT DATE REQ - Includes Morn, Buttons, mounting hardware, wiring, connectors 0003 EO-SPARE-01 Spare Tire w/Carrier Bracket, Hwd EO--SPARE-01 01/30/14 Spare Tire option - Chrome Wheel (15" 7 6", 5 Holt, 4 1/2" Pattern) - Sporc Trail Trailer Tire - Mounting bracl:et and hardware Mounts to trailer beckbone 0004 EO-BANKIT--02 SS2 Banner Bracket Kit EO-BANKIT-02 01/30/14 Fits all NON -BEST (SS1) models. includes all brackets, mounting hardware, banner arms, etc. This kit uses the 3/4" round pine banner arms. ACCT. OAK002 QTY UNIT PRICE 1 EA 329.95 1 Kit 274.95 Exti,ciiie Engineering 9198-B Ridge Road, Newcastle, CA 95658 USA Voice: 916-663-1560 * Fax: 916-660-9127 www.extremeengincering.com * info@extremeengineering.com TOTAL PRICE 329-95 274.95 55 NOTES: Payment by Wire: Call (916) 663-1560 for instructions. SUBTOTAL: TAX: FREIGHT: 34385.85 0.00 3544.00 Inquire about Financing: Extreme Engineering has excellent financing TOTAL: 37929.85 and lease plans to meet your needs. Call or e-mail us: info@extremeengineering.com 5ORs DEPOSIT: 18964.92 Remainder balance due 3 days prior to shipment: 18964.93 TOTALS FOR SALES QUOTE : 007748 Customer Contract and Conditions of Sale (1) This is a legally binding contract. Cancellation after placement of the order will result in forfeiture of Customer Deposit. (2) Changes, delays or installation rescheduling at Customers request will be subject to additional char&es or costs, All such request by Customer mutt be in writing, (3) Final payment is Due and Payable on invoice from company. Extreme Engineering will not ship until payment is received at home office. (4) Delinquent accounts are subject to a service cbw)te equal to S5.00 plus 5% monthly, (5) Do Not book events until arrival of Extreme Engineenn equipment. Extreme Engineering is not responsible for lost revenue from events booked prior to final delivery of equipment. Extreme Engineering is also not msponsibte fur lost of revenue due to unfemscen delays in shipment or delivery of £xtrcme Engineering equipment. (6) Customer agrees to use DEAL pasts when servicing an Extreme Engineering product. if Customer fails to abide by this term she product warranty will void and Extreme Engineering will. not be fesponsible-for failure of proper operation of an I -.Ixcme E nginee nngproduct. (7) By entering this Customer Contract- customer promises to operate Had use any cquipment in accordance with all owners manuals soMce recommendaiiuns, service bulletins, "Commendations and safety tips which Customer has received or may receive in the future in accordance with sound and accepted safety practices and according to applicable laws and regulation&. Customer agrees that only trained and qualified staff or personnel shall supervise the use and operation of the equipment. Customer acknowledges that rrhas received. reviewed mdunderstands ENMme Engineering's Owners Manual and agrees to operate the equipment in accordance with the instructions provided (herein. (a) With the exception that this section shall in no event be construed to require indemnification by Customer to a greater extent than permitted under applicable law, Customer shall defend. indemnify, and hold harmless Extreme Engineering, including Extreme Engineering's officers, agents. employees, parents, and subsidiaries, and each of them, of and from say and all claims. demands, causes of action. damages. costs. expenses, actual attorney fees. losses or liabilities, in law or in equity, of every kind and nature whatsoever ("Claims") arising out of or related to Customers operations, including but not limited to: (i) Personal in my. including, but not limited to. bodily injury. emotional injury, loss of consortium or death to any person caused or alleged to be caused in whole or in part by any act or omission ❑ Extreme Engineering. Customer or anyone directly or indirectly employed by Customer regardless of whether such personal injury or damage is caused by a parry inde ninified hereunder. [ii) Penalties imposed on account of the violation of any law, ordinance, citation, rule. regulation, standard- ordinance. Or statute. caused by the action or inaction of Customer or anyone directly or indirectly employed by Customer. (iii) Any isolations or tnfraclinn by Custoiner of any law. order. citation, rule, regulation, standard ordinance, or stature in any way relating to the occupational health or safety of employees. including, but not limited to, the use of Extreme Engineering's or others' equipment- hoists, elevators. or scaffolds. (ix) Any failure or alleged failure to comply with the Terms of this Customer Contract. Customer. however, shall not be obligated under this Customer Contract 10 indemnify Extreme Engineering for Claims arising from the sole negligence or willful misconduct of Extreme including. but not limited to, the use of Extreme Engineering's or others' equipmem,'toists, elevators, or scaffolds. Engineering or its agents, employees, or independent contractors. (b) Customer shall: (i) As Customers own cost. expense, and risk, defend all Claims as defined above that may be brought or instituted by third persons. including, but nor limited to, governmental agencies or employees of Customer. against Extreme Engineering or its agents or employees or any of them; (ii]] Pay and sans anyju4;mmn1 or decree that may be rendered against Extreme Engineering "Owner of their agents or employees, or an of them, arising Out of any such Claim: (8) Relm6urse Extreme Engineering. its agents an employees for any and all legal expense incurred by any of them in connection herewdh or in enforcing the indemnity granted in this Section (a), Nothing contained in this Customer Contract shall be deemed to obligate the Customer to indemnify the indemnified artics against liability for dama-es or any other loss. damage or expense sustained, suffered or incurred on account of death or bodily injury to persons or damage to property caused by the sole negligence or willful misconduct of Ike indemnified parties. (9) Extreme Engineering is nor responsible for Acts of God, (10) A 5096 deposit is required for orders greater than S 10,000. The rural balance is due 3 days prior to ship date. All terms and conditions of this Customer Contract shall became binding when signed by an authorized representative of ill Customer and Extreme Engineering. Customer Signatu re; Extreme Engineering Representative Signature: Print Name: Date: Print Name: Date: credit Card 1:: Expire Date:(mmlyyyy) CVC tt:3 or 9 axglt Fureme Englnecrin, 9198-B Ridgt Road, Newcastle. CA 95659 USA Voice: 916.663.1560 • Fax: 916-660.9127 www.extremecrigineering.com • info r@exlr meengineedng.com 56 extre Bering fun is our business December 12, 2013 From: Matt Rehnstrom, Sales Account Manager Extreme Engineering To: Oakland County Parks Reference: Solicitation Climbing Tower This letter is in reference to providing the County of Oakland with the "Best Value" based on SAFETY, quality, technical specs, price, and delivery. SAFETY: Extreme Engineering has a 100% safety record on all mobile climbing walls that are properly maintained. With over 300 walls in service with the federal, state and city governments, we have a zero incident record. We are the inventor and pioneer for mobile climbing walls and our staff of engineers are unmatched in the market. The Oakland County Parks currently own a mobile wall from Extreme Engineering. To maintain consistency with operations, and to keep training at a minimum the Oakland County Parks would be at an advantage to have a safe and consistent product that matches their current fleet. To date Oakland County Parks have enjoyed over 9 years of safe operations with our product. *Extreme Engineering is carries full products liability insurance. All of our customers are covered by this insurance. QUALITY: Extreme Engineering is the patent holder for both the mobile climbing wall as well as auto belay device. With over 18 years in business, the quality of product is unmatched in the market place. All trailer metal is powder coated, and all parts and pieces are powder coated, stainless steel, galvanized, nickel plated, or zinc plated. These processes allow for longer life of product as well as consistency of product. TECHNICAL SPECS: Extreme Engineering's patented mobile climbing walls and auto belay devices are designed by a licensed engineer. These specifications are matched to Solicitation. We are also the only company that can provide the belay in the box auto belay as we are the patent holder and inventor of this technology. The specification listed on the solicitation number is our GSA verbiage directly match our mobile 4 climber model. Thank you for your consideration. Extreme Engineering Phone: 916.663-1560 9198-B Ridge Road Fax: 916-663-9249 Newcastle, CA 95658 Email: info@extremeengineering.com USA Web: www,extremeengineering.com 57 — -58 to 0 u% ilk xtreme Engineering has more mobile climbing wall j experience than all the 1 competition combined. For over 17 years, every patented mobile climbing wall has come with the best features on the market and has exceeded ASTM, OSHA, CE and other industry standards. Extreme Engineering comes from an aeronautical background, ensuring that all of our adventure products are built to be extremely strong and lightweight. Extreme Engineering only uses the best materials available in the production process of every mobile climbing wall. These products are stronger than real rock! As Shawn: Element Mobile 4 Climber Sandstone .e mobile edge 3 climber A., PA . ........ choose your route -mobile everest 351 tall 5 climber mobile element 4 climber 2 mobile monolith 5 climber NO. 4 61 mobile edge � climber ZOU'L.Le element climber mobile SO 5 climber - it I TM ` L� r r �1, it The patented Space Saverm trailer, exclusively i. ; f designed by Extreme Engineering, is used on every mobile climbing wall sold today. The trailer design shortens the footprint needed for operation. With a Space Saverva trailer the mobile climbing walls can operate within 200 SO ET (61 Meters SO). Our products are designed using aeronautical principles, making Extreme Engineering's products the lightest and strongest in the industry. The lightweight trailer design is fuel efficient with today's gas prices. All Extreme EngineerinWAV SpaceSaverrh, trailers meet or exceed ASTM, OSHA, CE and otherclimbing wail standards. The Space SaverrMtrailers are used by professional operators worldwide. U.S. PATENT NUMBER. 6,659,49b AutO del TM ' BVgt An U.S. PATENT NUMBER. b,390,952 1 There's safe and then there is Extreme Engineering safe. Extreme Engineering is globally known as the pioneers in revolutionizing the climbing experience. The patented Auto-belayTM, is included on every Extreme Engineering climbing wall provided today. Extreme Engineering's Auto-belayTtn system simply takes up the slack when a participant starts to climb up the climbing wall. Once the participant is done climbing, the pressure from the device will safely lower the participant slowly to the ground. The Auto-belayTM systems can be installed on steel or wood treated substructures. Extreme Engineering's Auto- Bel aysTh, are perfect for rope courses, climbing gyms, fitness centers and search and rescue. This is the primary solution to any existing climbing structure in need or replacement of a belay device! Awarded Best Technology Applied by iAAPA (International Assvclation of Am usement ?asks and AtVaclions). All Extreme Engineering Auto-belaySTM meet or exceed ASTM, OSHA, CE and other industry standards. 63 mobile e��e 3 climber Weight Limit: 45-250 lbs (2o-114 KG) Height: 25' [7.6 iactersi Surface Area: 312 SF 128-6 MMem so) Travel Height: 7`2" f22 Mete rs} Travel Width: 8'0" [24 Met rs) Dry Weight: 3200 Ibs t14s4 KGj Brake: Electric 12 Volt Auto-belayni: Fully Redundant eleme�� Weight Limit: 45-250 Ibs (2a114KG) Height: 26' (7.9 mno raj Surface Area: 390 SF (36.1 i.+viers so) Travel Height: 9'0" (2.7 l.+etem) Travel Width: 8'0" [2.4 b+erers] Dry Weight: 4200 1bs (1909 KG) Brake_ Electric 12 Volt Auto-belayr : Frilly Redundant �aabi1e mvnclith 5 climber Weight Limit: 45-250 Ibs {24114KGy Height: 26' ('.9 Melers) Surface Area: 5245F (47.6 meters SO) Travel Height: 10'0" (3 Meters) Travel Width: 8'0" (24 Mew-) Dry Weight: 4,600 Ibs (2,090 KG) Brake: Electric 12 Volt Auto-belaym-. Fully Redundant r RAISE LOWER 11 V {3.4 meters]► 16' (4.88 meters) SPACESAVINGS .......... ill (3.5 meter5LI_18.Met ers j I I SPACESAVINGS LANDING ZONE 6'to 8' radius {1.8 to 2! 25' (7.6 meters) t t '�l 7'2" (2.2 met �B' (2.4 meters) LANCING ZONE 6' to 8' radius 26' (7.9 meters) (1.8 to 2.4 meters] i meters] a 8' (2.4 meters) RA18'li 6SR 26' (7.9 meters) -------------------- 1-*----47' (5.2 melers�� I' 12'13,7 meters) LANCING ZONE 6'to 8' radius (1.8 to 2.4 meters) H ig I 10' {3 meters} +S' (t4 mete r0— 8• (2.4 meters] Extreme Engineering 3125 Penryn Road Penryn, CA 95558 9 1 5-653- 1 550 r -.r FUN IS 9 ES US PAT # 6,083,142, 6,390,952 $ 6.659,496. Extreme Engineering, Speed Harness, Fun is Our Business, Flax Pole Technology and Auto -Zip are US registered trademarks of Extreme Engineering. This material is copywrited and may not be duplicated without written permission from Extreme Engineering. Catalog design by: Philip Wilson. 65 VENDOR CERTIFICATION THAT IT IS NOT AN "IRAN LINKED BUSINESS" Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311 et seq.), before accepting any bid or proposal, or entering into any contract for goods or services with any prospective Vendor, the Vendor must first certify that it is not an "IRAN LINKED BUSINESS, as defined by law. Engineering Street Address 3125 Suite 330 City Penryn State, Zip CA, 95663 I Corporate I.D. CA - 44878726I Number / State I Taxpayer l.D. # 20-0548008 The undersigned, with: 1) full knowledge oflall of Vendors business activities, 2) full knowledge of the requirements and possible; penalties under the law MCL 129.311 et seq. and 3) the full and complete authority tb make this certification on behalf of the Vendor, by his/her signature below, certifies;that: the Vendor is NOT an "IRAN LINKED BUSINESS" as required by MCL 129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a possible contract to supply goods and/or services to the County of Oakland. Signature of Vendor's Authorized Agent: Printed Name of Vendor's Authorized Agent: Witness Signature Printed Name of Witness: Matt Rehnstrom I Ivaylo Sotirov 1o1,1:1AGILgIbi wcL� 1h1 �, t,i,► V= OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 5, 2014 To: Chairman Fisher and Commission Members AGENDA ITEM NO. 10 D RECREATION, PROGRAMS AND SERVICES From: Daniel J. Stencil, Executive Officer Terry Fields, Chief of Recreation, Programs and Services Submitted: January 22, 2014 Subject: 2014 Recreation Assistance Partnership Program (RAPP) INTRODUCTION AND HISTORY The goal of the Recreation Assistance Partnership Program (RAPP) is to provide recreation opportunities and experiences to cities, villages, and townships; community parks and recreation departments; schools; downtown development authorities (DDA); non-profit organizations; and underserved populations. RAPP is an element of the parks system's evolving Strategic Master Plan to serve all areas and citizens of the County of Oakland and to create community through people, parks, and programs. RAPP will be marketed to the designated groups in all 62 cities, villages, and townships in Oakland County. We will offer outreach programs, bus transportation, and community and recreation collaborations as part of the program. The requested funds for the 2014 Recreation Assistance Partnership Program will be preliminarily allocated as follows: • $50,000 Outreach Programs, including mobile units, GO! Adventures and nature education • $60,000 Bus Transportation to Lewis E. Wint Nature Center, Red Oaks Nature Center, Waterford or Red Oaks Waterparks, designated Oakland County Parks golf courses, any Oakland County day use park, as well as transportation for the OC Express $20,000 Community Collaborations with cities, villages, townships and DDA's to support community events and festivals $20,000 Recreation Collaborations with urban parks and recreation departments or other historic urban corridors The Recreation Assistance Partnership Program is projected to provide more than 100,000 residents and visitors, who otherwise may not have this opportunity, a chance to enjoy quality recreation activities in their community and within our parks. The Commission has requested information on the Recreation Assistance Partnership Program funding timeline. Those dates and amounts are listed below: RAPP Funding Timeline The funding started out as a Federal Government program in the late 1970's for $30,000 The funds dried up in the early 1980's. At that time Dan Stencil as the Recreation Supervisor requested the OCPR Commission replace those funds 0 1st yr. - OCPRC budgeted to replace the $30,000 o In the mid 1980's the funds were increased to $50,000 o In the early 1990's the funds were increased to $100,000 o Approximately 2006-2007 the funds were increased to $150,000 67 Page 2 STAFF RECOMMENDATION Staff requests the Commission continue to support the Recreation Assistance Partnership Program and approve the funds for the Recreation Programs and Services Department in the amount of $150,000. MOTION Move to approve the continuation of the support for the Recreation Assistance Partnership Program (RAPP) and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Department in the amount of $150,000. I.T. -GAKLANDCOUNTYPARKS Find us on facebook.com/ocparks FEBRUARY 5, 2014 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 10 E BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Melissa Prowse, Business Development Representative Submitted: January 30, 2014 Subject: Michigan Natural Resources Trust Fund Acquisition Grant Application INTRODUCTION AND HISTORY In an effort to strategically acquire property in Oakland County to enhance and expand the park system, staff recommends application to the Michigan Natural Resources Trust Fund Land Acquisition Grant Program to acquire a 65.941 % -acre parcel of property adjacent to Highland Oaks (on the north side). Known internally as the "Eddy Property," this parcel is a former tree nursery and has two wells and a pump house on the site. The family had previously intended to subdivide the property into 10-acre lots therefore infrastructure for electrical and water has been installed. The property is of interest to OCPR because of the opportunity for trail connectivity. OCPRC has previously purchased a narrow strip of land located between the railroad and the Eddy Property for the purpose of locating a trail. Trail construction in this area would require extensive construction of boardwalks to traverse the wetlands as well as significant grading to address the undulating landscape. Staff proposes that the purchase of the Eddy Property and location of the trail on the uplands of this property would be a more cost-effective solution. Connecting north from Highland Oaks up to Rose Oaks has been a high priority for trail connectivity in Oakland County and is identified on the Oak Routes trail map (see attached) as a major north -south connector route in western Oakland County. Although a full appraisal has not yet been done, staff estimates the sale price of the property to be approximately $750,000. Staff recommends application to the Michigan Natural Resources Trust Fund Acquisition Grants Program, requesting $400,000 from the Trust Fund, with the remaining $350,000 to come from OCPRC. Additional costs are yet to be determined, such as a possible environmental assessment and removal/stabilization of infrastructure on the property. Acquisition of property for trail and green infrastructure connectivity is identified as an action in the Recreation Plan (Action 1.1.B). Highland Oaks does not have a current master plan, but one is scheduled to be completed in 2015-2016. STAFF RECOMMENDATION Staff recommends the Commission approve the application to the MNRTF for the acquisition of the 65.9-acre Eddy Property. MOTION Move to approve the proposed resolution for support of the grant application to the Michigan Natural Resources Trust Fund for the acquisition of the 65.9-acre Eddy Property adjacent to Highland Oaks Park. RESOLUTION REQUEST FOR SUPPORT OF THE APPLICATION FOR A 2013 MICHIGAN NATURAL RESOURCES TRUST FUND ACQUISITION GRANT FOR 65.9 ACRES OF PROPERTY NORTH OF HIGHLAND OAKS COUNTY PARK Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for grants from the 2014 Michigan Natural Resources Trust Fund Program may be submitted by April 1, 2013; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for land acquisition through the 2008 Strategic Plan and 2013 Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for $400,000 (53% of total estimated project costs) from the 2014 Michigan Natural Resources Trust Fund Program with a local match of $350,000 ($47% of total estimated project costs) from the Parks and Recreation Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the 2013 Michigan Natural Resources Trust Fund Program acquisition grant application. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said application on behalf of the County of Oakland. Moved by: Supported by: Date: 70 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JANUARY 15, 2014 AGENDA ITEM NO. 10 F FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: January 15, 2014 Subject: Construction Approval — Springfield Oaks (1) Ellis Barn — Phase 11: Vertical Platform Lift (VPL) (2) Ellis Barn — Phase III: Structural Restoration PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.VVV: Ellis Barn fire suppression (Chapter 9; Page 16). 3. Park vision and facility concepts a) Scheduled for completion in FY2014 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Initial Budget History: Fiscal Structural Fire Ellis Barn Improvements Notes Year Repairs Suppression Phase I Phase II Phase III Code VPL Structural Requirements Restoration Original code analysis identified this preliminary $200,000 $300,000 scope. Structural repairs and 2006 Budgeted Budgeted for improvements were forecasted for FY2016 FY2016 as a maintenance project. Fire suppression was forecasted as a capital project. $200,000 $300,000 Actual expenditure in FY2013 2013 Budgeted Budgeted for $211,861.85 including design and for FY2016 FY2016 construction fees. $150,000 $245,000 2014 Complete Budgeted Budgeted for FY2019 for FY2014 71 Page 3 1. Capital budget increase FY2014 explanation: a. Ellis Barn improvements have been identified but not budgeted over the past four fiscal years • Improvements had been postponed for the short-term until late 2012 when the local authority having jurisdiction (AHJ) indicated that non-compliance was no longer acceptable • Up until that point, the specific scope of necessary changes had been initially identified, however not fully confirmed. b) FY2014 Budget 1. The Ellis Barn improvements are currently being considered in three phases: a. Phase 1: Code Requirements • Scope: fire separation and stair enclosure • Completed: June, 2013 • Total expenditures: $211,861.85 • Total FY2013 budget: $0 • Commission approved Phase I budget; $251,599.00 • Variance: $39,737.15 savings b. Phase II: VPL • Scope: meet accessibility code requirements with a VPL • Proposed completion: April, 2014 • Conceptual budget: $120,000 C. Phase III: Structural Restoration • Scope: meet structural code requirements via reinforcing • Proposed completion: April, 2014 • Conceptual budget: $170,000 5. 2006 ADA Assessment Report a) This project was not assessed in 2006 because it was under construction PROJECT OVERVIEW 1. Ellis Barn — Phases I, II and III: a) Design & Construction Purpose: 1. Phase I: Code requirements dictate a need for fire detection and separation a. This phase has been completed and approved by the AHJ as of June 2013 2. Upon completion of Phase I, the AHJ granted a temporary certificate of occupancy, which has expired. In order to be granted a permanent certificate of occupancy, the Ellis Barn must meet accessibility and structural code requirements, as outlined below. 3. Phase II: Accessibility requirements dictate a need for barrier -free travel between the two floors of the Ellis Barn. Potential solutions include: a. Postpone and apply to receive a 60 month temporary exception from the state of Michigan. The application for the temporary exception has been submitted. • A hearing was held January 28, 2014 on the matter. The judge will forward his recommendation to the OCPR approximately two week from that date. The Michigan Barrier Free Design Board will consider the recommendation at their next meeting in March. b. Provide accessibility with a ramp; this option is not feasible as over 120 linear feet of ramp runs, plus landings, would be required C. Provide accessibility with an elevator or lift system. This options was thoroughly investigated and a VPL system has been designed, as it is the least costly and most sensitive to the existing structure (refer to attachment) 4. Phase III: Structural code requirements dictate extensive reinforcement throughout the building a. Reinforce all 320 joists b. Shim walls to create bearing conditions C. Add 4 columns d. Repair existing structural members b) Design & Construction Considerations: 1. Maintain the historic aesthetics of the barn 2. Compliance with the existing grant requirements 72 Page 4 sommmmm c) Design Program Elements: 1. Phase I: approved and completed 2. Phase II: a. A 60 month accessibility exception is being processed by the state of Michigan b. A VPL has been designed: • Location: in existing first -floor stall and second -floor granary • Size: approximately 6' x 6' shaft, 3' x 5' platform • 2-hour fire rate encisoure 3. Phase III: a. Reinforce each joist b. Shim walls to create bearing conditions C. Add columns d. Repair existing structural members 2. Design/Engineering Consultants & Construction Managers a) Prime design consultants — JFR Architects, Berbiglia Associates b) Construction manager— Frank Rewold and Sons (FRS) 3. Previous discussions/agenda dates a) Included in budget review process pending project since FY2006 b) Construction approval, Phase I — May 2013 c) Executive officer's report, Phases 11 & III — December, 2013 d) Conceptual approval, Phases II & III — January, 2014 4. Funding considerations a) Not applicable 5. Project Timeline: a) Construction bidding & procurement November 2013 b) Construction award February 2014 c) Construction start February 2014 1. An event is scheduled at the Ellis Barn in May 2014 d) Construction end June 2014 e) Ellis Barn opening June 2014 6. Fiscal Considerations: a) Revenue: 1. Based on requests received by staff, feedback from recent guests and the industry trends toward rustic and Do -It -Yourself (DIY) weddings, staff expects the Ellis Barn to be a popular rental for Oakland County Parks. Staff have received more than 100 requests to use the barn in the past year, with no marketing or advertising completed to date. a. Staff have recommended a rate of $2,000 for an 8 hour rental (plus 3 additional hours for set-up for 11 hours total). This will allow, for example, set-up at 1:00 p.m., a ceremony at 4 p.m., reception 5-11 p.m. and clean-up from 11-12). Additional hours (i.e. rehearsal, additional set-up, etc.) will be charged at $100/hour. Based on alternative providers and the lack of amenities at the Ellis Barn (portable restrooms only, no tables/chairs provided, $2,000 is a comparable market rate. Rates may be raised or lowered in future years depending on market conditions, rental frequency and if improved facilities are provided. b. Alternative providers were reviewed before setting a rental rate. They include: • Lazy J. Ranch in Milford: $2,500 for 4 hours (includes tables/chairs) • Emerson Barn in Troy: $450 for ceremony only • Misty Farms in Ann Arbor: $5,500 (includes all amenities and attendants) • Tollgate Farm ($425 for 5 hours — the revenue mostly comes from a percentage of food service) • Heavenly Scent Barn in Fenton: $1,500 for ceremony only, $395/hour for reception • VanHoosen Barn in Rochester: $200/hour (our 11 hour scenario would be $2,200) C. Without heat, the Ellis Barn is an acceptable venue for rentals mostly in the months of May — October. There are 24 weekends in this timeframe, and staff have estimated projected revenues based on 30 weekend rentals. If the barn is rented for 30 events during the season, estimated revenues are $60, 000. 73 Page 5 d. The barn will be rented "as is" with no tables, chairs or other amenities provided by OCPR. This allows OCPR to keep the cost of the rental relatively low, with expenses mainly for clean-up, contract management, and staffing during events (which could be accomplished with part-time staff). Staff will continue to determine the true/full cost of service for this type of rental at Springfield Oaks and make recommendations to adjust staffing and rental fees accordingly. e. Note that OCPR will not see significant rentals in 2014, as the majority of those booking weddings and large banquets for 2014 have already done so. However, with a targeted marketing push for the barn in 2014, staff expects to see a large number of rentals beginning in 2015. b) Anticipated Annual Depreciation (beginning in FY2015): 1. Ellis Barn Phases I, 11 & 111, 15 years by fiscal rule, a. $761,708 115 years = $50,780 b. Current fiscal depreciation rate: $40,000, c) Life -cycle of facility: 1. Ellis Barn Phases I, II & III 50 years d) Cost Recovery Goals — Ellis Barn Phases 11 & III 1. Service Category Goal - Rentals/Exclusive Use falls into Tier 5 on the cost recovery pyramid. This indicates that a rental/exclusive use is mostly an individual benefit, and therefore has a high cost recovery goal (150% for the tier overall). This is a service that should be revenue positive and should not be subsidized with taxpayer funding. 2. Customer Service - Increased Revenue Generation 3. Estimated cost recovery: a. Total OCPRC investment for the Ellis Barn: $1,212,978 (not including grants and other funding totaling $643,215) • $761,708 Phases I, 11 & III • $346,000 Grant match • $105,270 Previous expenses b. Estimated annual expenses: $34,260 • $24,260 Annual life -cycle costs • $10,000 Annual maintenance costs (estimated) C. Estimated revenue: $60,000 • See part 6a, above d. Estimated cost recovery: 175% 4. Total investment for this project, if these two phases are approved, will be $1,856,193 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. As this is a service not yet offered at Springfield Oaks staff doesn't have zip code data associated with barn rental at the park. However, the target market for the Ellis Barn for weddings and special events is all of southeast Michigan. b) Current/Potential Patrons 1. See above. c) Direct/indirect Competition 1. There are two similar barns within Oakland County: the Tollgate Center in Novi and the Lazy J. Ranch in Milford, both of which are more than 10 miles from the Ellis Barn. Both of these facilities book up to 18 months in advance and often turn people away, indicating that there is market demand for this type of special event venue within the county. d) Current/Potential Programs & Services 1. Weddings 2. Private parties/fundraisers 3. Antique & Craft shows 4. Conferences/workshops 5. Trade shows 74 Page 6 EININEW PROCUREMENT INFORMATION 1. Bid documents were released by FRS on November 25, 2013 that included the following: a) Base Bid 1 — Phase II $152,313 1. Install VPL b) Base Bid 2 — Phase III $315,161 1. Structural Restoration c) Base bid cost change clarification: 1. Original bid information received from FRS inadvertently allocated approximately $30,000 in carpentry costs to base bid 1 that should have been part of base bid 2. A bidder interview verified the correct cost allocation. The correct numbers are shown above; the overall construction costs remain virtually the same. 2. Total construction costs: $467,474 3. Bidding information: a) Non -mandatory pre -bid meeting: December 3, 2013 1. Number of vendors in attendance: 11 2. Trades represented: 4 b) Bid opening: December 10, 2013 1. Number of vendors who bid: 23 c) Number of invited vendors: 38 4. Cost increase validation: a) The construction cost for both phases is estimated at $467,474. This represents an additional required investment from the conceptual budgets as the conceptual budgets were not based on the full scope of work, as the VPL system had not been decided, and the structural analysis had not been completed. Scope clarifications that contributed to the increased construction costs include: 1. Defined extent of structural member restoration, including epoxy fill 2. Identified exterior areas requiring restoration 3. Developed details to create bearing conditions at exterior walls 4. Located VPL and confirmed required structural support and modifications 5. Allocated allowances for work to be clarified once construction begins and final verification can be completed ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Strategic Plan (relevant pages) 3. Attachment C — Master Planning Schedule 4. Attachment D — Park Map 5. Attachment E — Structural Modifications Report (relevant pages) 6. Attachment F — VPL Information 7. Attachment G — Elevator Report 8. Attachment H — Construction Recommendation STAFF RECOMMENDATION Recommend awarding FRS a construction contract to include base bids 1 & 2 for the Springfield Oaks Ellis Barn Phases II and III; contingent upon not receiving a temporary barrier free exception from the state of Michigan. Total project costs are $549,847.50 as follows: Item Construction Design Structural testing Site plan review costs Sub -total 5% Contingency Total Cost $467,474.00 Base bids 1 & 2 $ 32,880.00 Annual contracts $ 17,015.00 Annual contracts $ 6,295.00 $523,663.50 $ 26,184.00 j $549,847.50 Notes 75 Page 7 VENMEM MOTION Move to award a construction contract for the Springfield Oaks Ellis Barn Phases 11 and III improvements to include base bids 1 & 2 to Frank Rewold and Sons; contingent upon the potential of not receiving a temporary barrier free exception for 60 months from the State of Michigan. Total project costs are $549,847.50 as follows: Item ' Cost Construction $ 467,474.00 Design $ 32,880.00 Structural testing $ 17,015.00 Site plan review costs $ 6,295.00 Sub -total $ 523,663.50 5% Contingency $ 26,184.00 Total $ 549,847.50 76 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." {__..._......_.._._._.._........ ___ ............ _.......... _ . _........�._..._...._............. ... ._..._.....,._._._..._..._............... ...._........ .._............._......... . 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts + Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals ■ Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVf's, state and county agencies • Determine the economic value of park natural resources ■ Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access + Establish design standards and principles to maximize efficiency and productivity i 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages" consu%n-g C�AKLAND ❑akland County Parks and Recreation Commission COUNTY PARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." ■ Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources + Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer + Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue * Define the future role of the nature centers • Analyze all facility management contractslleases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return ■ Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies ■ Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." :............. ._........................................................__.._..._........................_....._.....___.........._.. _.... _..---_........................................._..............._.._.........._.... 11.2.3.1 GOAL "Develop each care program to the highest level possible that will provide residents with a quality experience that will last a lifetime." 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 78 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: objective 2.2 -- Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are underdevelopment forecasts and pursuant to the results of the facility planning processe . `/t►YYYY������-.--- TRACKING METRICS ACTIONS All projects are scheduled for completion by the end ADDISON OAKS of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse; Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (0P FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) {CIP FY2013) F. Doe Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and tamper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion.: Construct new 6OX80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (graft) (OCPRC, 2012). ■ References to R E 0 MP refer to the Waterford Oaks Pork Vision and Facility Concepts 2013-2022 (0CPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. —AKLATND Roil] k'IA'd A111,60 Chapter 9: Strategic Action Plan — Page 13 79 ACTIONS III. ❑oe Park Pavilion/Shade Structure: Installation of 2-3 pre -manufactured picnic table shade structures in each dog area (CIP)(REO MP) (CIP FY2013) A.I. Golf Course Pavilion (CIP) KKK. Golf Course Entrance Sign (CIP) (CIP FY2013) LLL. Golf Course Storm Water Reclamation: Design and construction of the conceptual design to utilize existing stormwater from the GW K to fill sediment ponds (CIP) (CIP FY2013) MMM. Golf Course/Waterpark Walking /Biking Trail (CIP 110$) (CIP FY2013) NNN. Waterpark Berm Securitv Svstem: Installation of a security system behind and along the top of the existing berm behind the Wave pool and Flume slide, due to security and operational issues (C1P)(REO MP) (CIP FY2013) 000. Waterpark Entrance Shade Structure (CIP) PPP. Waterpark Restroom River Pumphouse (CIP 1230)(REO MP) QQQ. Wash Water Recycling (Gl Grant Project) (MM FY2013) RRR. Waterpark Shade Structure Replacement (MM FY2013) ROSE OAKS SS$, Trail Development Phase 11 (CIP/MM) SPRINGFIELD OAKS TTT, Bleacher Revlacements: Replacement of the existing 30+year old main event bleachers due to safety and accessibility (CIP) (CIP FY2013) Lf ll. og a ( 1 VW. Ellis Barn Fire Suppression (CIP) F e i i P d 1 XXR. Restroom/Shower Replacement: Design and replacement of the (2) existing 30+ year old portable restroom shower facilities for the event campground (CIP) (CIP FY2013) YYY. Golf Course Clubhouse Deck: Installation of a 50- person deck structure with access from the clubhouse (CIP) (CIP FY2013) 222. Staff/Volunteer Parking Lot (CIP/MM) AAAA. Fishing Pond / Storm Water System Renovation (MM FY2013) BBBB. Water Tower Inspections and fail Protection (MM FY2013) CCCC. Davisburg Dam Improvements (MM FY2013) DDDD. Irrigation System Design (MM FY2013) WATERFORD OAKS Page 16 Five -Year Parks and Recreation Master Plan 2013-2017 TRACKING METRICS Alf projects are scheduled for completion by the end of FY2017 All projects are scheduled for completion by the end of FY2017 All projects are scheduled for completion by the end of FY2017 -AKLAND 80 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor—follandd@oakeov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end ❑f FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2015 Independence Oaks 2015 Lyon Oaks 2015 ❑rion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 �5AC�; 2015 �SPGJ White Lake Oaks 2015 81 QZAK LAN D ill]k, 16,111W AIM Springfield Oaks County Park 12451 Andersonville Rd. Davisburg, Ml 48350 Oakland County Parks & Recreation 2so0 Watkins Lake Road 4 vvatetl0rd, M148328 Ms p C19nled .0 70/3IN9 Daniel SWCA :m Nruriwan poaafad Mmxfn nos Gaon mn�llod hmn mmida6 tlesdwP.tu� move. rveyaaz mw,w�kraaords. ntinera to9sAH eeeawee moy orsrmay andnmtrr neeew oa ucdason�. Vwfs 1auW wmuA H�a lnPormvAns»+inanllonnd aeew rAran gJc4Nns arka: snringfield Oaks o-Activity Center 1-Poultry Sate 2-Miracle of Binh Barn 3-Rabbit Barn 4-Activities Pavilion 5-Livestock Barn 6-Oaks Bam 7-Ellis Bam 8-4H Horse Bam 9-Maintenance Building ill -Building E 11-Community Service Garden Greenhouse 12-Golf Course Clubhouse 0 400 gop 1.600 Feet 82 mgw CONSiIIIING' ENGINEERS Springfield Oaks County Park — Ellis Barn — QNGE Project No. 8248 Figure 3 View of Floor Framing, showing approximated framing sizes and ioist span directions _ CC l.UVP1 OR BEATUNG WILL APOVE r {<> tq ra c4 B G C 1V/ m � A Mark Span Length Recommendation A < g'-2" .foists are acceptable, no changes required. j B 12 0„ Add Yx8" joists (to match existing) between existing joists to reduce spacing to 12" o.c. max. { C 14 g„ Add 6"x8" joists between existing joists, to ` reduce spacing to 12" o.c. max. Figure 4 View of Floor Framing. showing analvsis conclusions [foists]. Page 33 of V C0NgIIITIN6 ENGINEERS Springfield Oaks County Park — Ellis Barn — BNCE Project No. 8248 COLUMN OR BEARING r WALL ABOVE A A A ---A � I m �I Im I N y , Im A � n A ¢6 (CA 4 I mI �•-A,► 1m B 1 B 6 B I I B I Table 2: Mark Result A Beam has adequate capacity B Wall present below beam, shim or grout to create bearing wall condition C Add column (and foundations as needed) within existing non -bearing walls D Add knee braces at each end at existing columns E Reinforce existing beam Figure 9 Floor Framing Plan, showing analvsis conclusions [beams] 8 Page 37 of 4 S�mmefrq Vertical Platform Lift Model VPC-SL Vertical Platform Convet ante-Shaftwaq Lift Residential and Commercial Application ,v SYmmeTRY National Reach. Local Service. MADE M AMERICA' ,AB C 1 r>iaHeAIA s_s_s Made in the USA Convenient access to all levels Whether It's commercial or re5ldential use, outdoors or The information contained an this chart is Intended for layout design onto and Indoors, Symmetry vertical platform lifts eliminate the should not be used for construction. Please contact the local representative barrier that stairs can cause for people with limited mobility. for a job specific drawing. A cost-effective solution, platform lifts Create convenient access without compromising architectural character. VPC Drive Options A18.1 code -compliant and designed for ease of installation. • Screw Drive • Screw Drive with battery hack -up • Hydraulic drive Standard Features • 750# capacitq • Speed: l o Fpm with a 1 HP, 115V motor • Lifting height: up to 168" • Steel construcled with electrostatic, powder -coated finish • on -board diagnostics • Constant pressure up/down control switch Installed on the platform • Constant pressure, elevator -style, hall call control stations provided at each landing Optional Features • 230V motor • Remote mounted controller • ADA phone for both indoor and outdoor models • Emergency lights • Key switch to lock platform and landing controls • Stationary Ramp • Battery Back-up Safety Features ■ Nonskid platform surface [black] • obstruction safety panel under platform (when not installed within a runway enclosure) • Alarm and emergency stop switch • Grab rail • Landing interlocks keep door locked when the lift is on another floor • Upper Final limit Platform Sizes • 36"Wx48'1) • 36" W x 54" 0 • 36" W x 60" o • 42"Wx60'D EnterlExit Configurations • Straight through 90' • Enter/Exit same side Vertical Platform Lift Gate/Door Options • 42" lower platform gate* • 42" upper landing gate* • 80- landing gate* Non -fire -rated red oak door** • Fire -rated steel door *Available with optional acrylic insert **Also available in other wood choices, by request Symmetry platform lifts come with a two-year limited parts warrantq on the basic unit, Including all electrical and drive components. Straight through configuration Platform Platform Finished Finished Width Length HoistwaWPit HolstwaylPit Width Length {{{ 36" 48" 51112.. 49112" 1 36" 5411 51112,p 551121k ` 36" Il 60" 51112" 6111x'. l 42" 60" 5711211 811121k II 9011 Exit configuration 42" I 60" 1 55114-1 I 631f2 Enter/Exit same side configuration I 36" 54" 51.11211 5711211 I 36" &011 51112" 63112" 42" 60 57112" 6311211 Footprint Lagout a 6 a Pu wldlh and length irnchWe :E: running clearances. if equlpmenl will be Installed 3 in a pill, recammended pit deplh Is 3' Straight Through shafhuaq Application Shown Finished — HoislwaylPit ` Width Fnclosure Color Options 1vorq � White standarndard optional Black ! Gre optional optlonll Full selection of RAL colors available symmeTRy National Reach. Local Service. 877.375.1428 i symmetryelevator,com 8V.0811 1 Oakland Co Parks and Recreation Ellis Barn Barrier Free Access THA #13-0301-12A13-190 July 15, 2013 Barrier Free Access - Elevators, LULA's, Vertical Platform Lifts, and LPL's: �sv Most everyone is familiar with a standard elevator. They have power operated bi-parting doors with emergency features so that they don't close on you, illuminated buttons, braille, illuminated lights that say what floor it is on, emergency alarm buttons, and bells that ding when the elevator arrives. We don't think about them in everyday use, but all the features are there to assist (� the able user and the disabled user. If Elevators are available in many size, the smallest being around 2100 pound capacity units. A cab of this size is around 5'-8" x 4'-3", not big enough to move furniture but large enough for a couple occupants or a wheelchair user and a companion. Units do require a 4' deep pit but all other equipment can be above ground and many units no longer even require a machine room. These are high quality durable units. Regular inspections and maintenance is required. Annual cost for maintenance may be around $1500.00 a year. The cost of the equipment and installation for one of these small units is about $50,000 not including the cost of construction of the elevator shaft. LULA's (Limited Use Limited Accessibility Devices) are much like elevators only smaller. Cab size is 5'-0" x 3'-6", and have a capacity of 1400 pounds. Their speed is much slower, only 1 around 30 fpm, compared to an elevator at 125 fpm. Units require a machine room depending on manufacturer. They have power operated doors, and can be sliding or swinging style. Their controls are fully automatic and buttons are I simplified. Model's include interior gates (or doors) as well I which are available in various styles. Interior finishes of the �— cab are similar to what you would see in an elevator. Pits are still required but the depth is now reduced, and range from 36" to 16" depending on manufacturer. cost of the LULA is about $40,000 and does not include the cost of construction of the elevator shaft. Again, inspections and maintenance are required. (Cost approximately $500.00 per year). The 87 Vertical Platform Lifts (VPL's) are the smallest and most lightweight of the elevating devices. A shaftway can be built or it can come with its own shaft walls _ - !provided by the manufacturer constructed of metal or - metal and glass. They are typically rated for about ' 750 pounds and travel at a rate of 10 --17 fpm l depending on the type of motor selected. They require a minimal pit (or ramp) of 3'. As the unit 1 moves up and down the shaft, the occupants are able to see the shaft walls sliding past in front of them, but occupants are protected by photo -eye that will stop the lift should they attempt to touch the shaft. Controls are simplified and operation of the unit requires constant pressure on the button to move the unit up or down. If the occupant releases the button the unit will stop. Some units do not require power operation of the doors or gates, these units are provided with traditional swinging doors. Cost of these units ranges from $20,000 — 25,000. The cost of a site -built shaft would be additional cost but allows the unit to better fit in with the surroundings. Annual inspections and maintenance are required. (Cost approximately $250.00 per year). Some manufacturers offer a hybrid type of VP that provides a little more of the look and feel of a LULA but without all of the automatic controls. These units offer a full height cab which is open at the doorway and on top (depending on manufacturer). These units utilize the Constant Pressure (CPL) control button. They are priced between the LULA and the VPL. Annual 1 inspections and maintenance are required. (Cost approximately $250.00 per year). I u ' As with all manufactured products there are variations from one manufacturer to another, differenet options as well as phyisical appearance. The final visual I impact of your elevator will be a critical combination of choice of unit, installation type, factory shaft or site built shaft, and selection of finishes. Hoistways/Shaftway construction for a two story unit will vary depending on construction materials and finish materials selected. A two story stud and drywall shaft for a LULA or VP may require a budget allowance of around $10,000 including a standard demolition condition for the opening. Elevators requiring pits would require a budget of around $15,000. If a unit is selected that requires a machine room, a budget allowance of $20,000 should be established. Two StorV Options for Barrier Free Access;, Elevator 125 26'+ Y 48" 2100+ Site Built Yes $50k $1500 LULA 30 25' 12"-36" 1400 Site Built Yes $40k $500 2 88 Factory VPL 10-17 14' N 3"-8" 750 or Site No $20 — $25k $250 Built Factory Hybrid 10 30 14 -25' N 3"-36" 750 or Site Yes +I $30 — $35k $250 Built , Z:\Projects\Oakland JFR Ellis\Elevator report.docx 3 89 Frank Rewold and Son, Inc. CCMWCtjon M TO M - G_-1 0-ft-tOr 3W East SeO St + ROWOdGr, M149307 (2481 W1.7242 • FaX RdM OT-5174 \1Y»ffranIWVAItl.WT Job Name: Ellis Barn lift i Job No: 94851 !t Building SF: Elevator Lift Cost per SF: 415 Weeks Added 6 Weeks Aug Estimate Sub Trade Aug Estimate Sub trade Bids Description LIFT Bids with STRUCTJRAL Based on Sub Estimates Architectural July Write up I Structural { Based on Sketch Drawings I and Waik Th. Drawings General Conditions 20,600 21,700 4 Weeks Done at same time 27,700 (Added 6 weeks Separate Work Demo 3,820 5,275 Accurate Cost Based on DrawingsI I If done at same time it will (Shore & Pin i included 2,250 Allowance add at least 3 weeks jFoundat ors 2,500 Not Required #Pavers 1,525 3,750 Accurate Cost Based on Drawings i ]Concrete 2,650 Cost Based on Drawings I )Excavation (Accurate 5,120 Accurate Cost Based on Drawings Structural Rails 10,650 3,725 (Accurate Cost Based on Drawings I Structural Floor Supports 1,500 Covered in Carpentry I Footinos 1,200 9,870 Accurate Cost Based on Drawings Carper 15,864 Accurate Cost Based on Drawings 125,250 I Accurate Cost based on Drawings New Floor Framing 11,850 Panel &Trim i 8,85D Structural Support 4,750 carpentry Demo 5,150 ' Doubling Joist ; I 56,263 Accurate Cost based on Drawings Replacement of Existing I 32,690 Accurate Cost based on Drawings Epoxy Work + 88,000 Accurate Cost based on Drawings ID all I ooxy Cracks 50.00 Each ; 14,950 Accurate Cost Based on Drawings (TBD I Install Joist Hangers (0 Existing ! 14.000 Included in Carpentry Cost (Material Included )Paint 595 3,105 Accurate Cost Based on Drawings 1$tain Material 2,500 Not Required Rated Doors 1,970 11815 jAccurate Cost Based on Drawings I Trim Boards 20,060 Not Included in Or! , nal _Estimate _ j Siding I 1 7,120 Not Included in Original Estimate Elevator 20,900 22,900 Cost increase after Jan 1 I Electrical 7,950 6,380 Accurate Cost Based on Drawings {Electrical Allowance 5,000 I 24,980 !Accurate Cost based on Drawings Owner Requested Allowances I { Items 112/3 I 5,000 Not Included in Original Estimate 1 Concrete Allowance 5,000 )Not Included in Orlglnaf Estimate 1 Tuck Point Allowance 5//000 Not included in Original Estimate I Interior Conditions 1,500 Mot Included in Original Estimate added i 7,500 Not Included In Original Estimate (Addeurn All J All Grade 1 Timber TBD I 1 jjj Color to Eatch Existing I TBD Samples TBD 1 Permits Local TBD Permits State In Elevator I Contingency - Construction 10,000 13,500 1 Increased Contingency 5,000 28,0DO;Increased Contingency I Sub -Total 96,570 147,590 ', 164,250 305,613 11 Profit- Percentage ! 3.2% 3,090 4,723 I 4,936 9,348 TOTALvsTOTAL 99,660_ 152,313', 159,186 315,161 I COMBINED TOTALS I 152,313 ! 315,161 I 467,474 1 I F,\DATA8ASEU0M94M8ids\9485 Ellis Barn Uft.xisx Pagel IW2014 12:15 PM 90 FRANK nswoLuAND nmN,UVo. Confidential Nmom Job fi: ----- --- --- - ----- 1N# Safety 1mN Plaid Office 1wm Project Phone/Fox |.mo» 1007 _ Project _\o0TL_ Temp Power/Energy Costs 1009 Tem»Water Photographs 1011 1012 nvmmn^� --- ---'--- Temp Roads _1y1l_ 1014 Snow Removal pvxvJvh 'ilt7 1oN Office Furniture 1010 Call Phone Computer uponmr 1021 Expediting 1041 General Liability Insurance _ 1210 Barricades ' f�60__ Temp Heat "lJJo Dust Control WO Final Clean �14«v � '-�-- f840-�ecuillv imN Architectural Design Fees--'� -16gLEL 10m 1760 -Testing 1765 Asbestos - Hazer(] Consultant 1800 Superintendent'-- General Supeiliiend6nt -180n 1616 Project Evuhoo 1826 Project Estimator 1630 LcsoAomInIsxmhn 1860 Project wuo«��__'--__- Add 7 GsM&nPen ' Ellis Bern P I Lift and 81(vavrall|mvi(iV�11'10111^ 3 Months ---'' »00 Not Required -'----Not u��-------- Owner �GvHmi--�-' Sub Trades Too Not Required Not --- Not Required __ -'--- 1000 --Included Own -- --l500 '--- ' NoWUo ogulted ���� -- ' Not required Not required [-- Yao Bm _ Not required :000 - --- Included Includ -� 750 ---- --- Omw/ '-- - -- OwnerOwner Owner nnom Owflof��� onov Mmm«okoV - 35000 180 Hfs--'- '1600--- iNN3oHis Included 1000 -- - - 420*0 His ----49400 ---- Fran Fi�wo ca zu-id Son, Iry -- Bid Pack No.: 1 Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description: A. Demo Company Base Bid Alternates Adams 5,275 DKI 9,800 Blue Star - 7,900 Apparent Low Bidder: Bids Recorded By: Witnessed By: F;10ATA8AS EU 0 BS19T291Bi dslbi dfortns Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: Comments 92 Bid Pack No.: 9 Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description: B. Pavers Company + Base Bid Shades of Green $ 6,400 Albaugh Masonry 7,160 Apparent Low Bidder: Bids Recorded By: F:\DATABASEWCESw9729\BidsNbidforms Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: Alternates Comments Remove, fix concrete, install Remove, fix concrete, install Witnessed By: 93 Bid Pack No.: 'I Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description: C. Foundation Company 6K Albaugh Apparent Low Bidder: Bids Recorded By: F:IDATABASEU0BSt97291Bids�bidfo ms VS Base Bid 9,870 35,870 Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: AIternates Comments Foundations, concrete Excavation, foundations, concrete Witnessed By: 94 Bid Pack No.: 1 Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description: D. Steel Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: Company Base Bid Alternates Comments Gen Oaks $ 3,725 Campbell Shaw 4,000 Casadei 17,950 Apparent Low Bidder: Bids Recorded By: F:IDATAB.ASEU OSSl9T291Bids%idforms Witnessed By: 95 k-, Vq, ;.1 , , Bid Pack No.: I Project. Oakland County Parks & Rec Ellis Barre Bid Category/Description: E. Carpentry Bids Due: 12-10-13 Bids Opened: 92-10-13 Category Budget: Company Base Bid Alternates Comments Landry $ 225,708 lift Huron 229,000 Structural improvement Hudson 238,685 Exterior restoration Apparent Low Bidder: Bids Recorded By: F:%DATABASEUO BSi972918ids\bidforrn s Witnessed By: 96 3k F=n and Son, Inc. v..o--t?ram Bid Pack No.: 1 Bids Due: 12-10-13 Project: Oakland County Parks & Rec Ellis Barn Bids Opened: 12-10-13 Bid Category/Description: F. Drywall/Metal Category Budget: Company Base Bid Alternates Comments Landry $ 16,800 Pontiac Ceilings 15,732 Hudson 14,950 Apparent Low Bidder: Bids Recorded By: Witnessed By: F;\OATABAS EUOBS\9729\B ids\bidform s 97 Bid Pack No.: 1 Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description: G. Hollow !Metal Doors & Hardware Company Base Bid I Alternates LaForce $ 1,815 Landry 2,100 .Huron 2,180 Apparent Low Bidder: Bids Recorded By: F:OATABASE\J OSS\97291Bids\bi dforms Witnessed By: Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: Comments 98 .c't, nC! Sc�f7, InG. Bid Pack No.: 1 Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description: H. Paint Company Base Bid Alternates Auburn $ 13,975 Alton 3,105 Apparent Low Bidder: Bids Recorded By: F:\DATABASEWOBS\972S\Sidslbidforms Witnessed By: Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: Comments 99 Bid Pack No.: 1 Project Oakland County Parks & Rec Ellis Barn Bid Category/Description: 1. L.i1Ft 9 Company Symmetry (Single Source) Apparent Low Bidder: Bids Recorded By: ;.1DATABAS E\J 0 BS%97291Bidslbidfomu Base Bid Alternates $ 22,900 Witnessed By: Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: fComments 100 Bid Pack Flo_: 1 Project: Oakland County Parks & Rec Ellis Barn Bid Category/Description; J. Electric Company Summit Design & Quality Apparent Low (Bidder: Bids Recorded By: F:IDATABASEV OBSI972918id:Abidtorms Base Bid $ 28,360 33,400 39,200 Bids Due: 12-10-13 Bids Opened: 12-10-13 Category Budget: Alternates I Comments Lift: $6,380/Structural: $21,880 Witnessed By: 101 --��AKLAND COUNTYPARKS Find us on facebook.com/ocparks FEBRUARY 5, 201.4 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM No.10 G BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: January 28, 2014 Subject: Davey Tree Service License Agreement for use of 1.6 acres at Orion Oaks INTRODUCTION AND HISTORY Davey Tree has expressed an interest in using 1.62 acres at Orion Oaks County Park as a staging and storage area for its tree -trimming crews. These crews are contracted through DTE Energy to perform line -trimming along DTE transmission lines. OCPR had a similar arrangement for many years with Nelson Tree Service, the former DTE contractor. Nelson Tree Service utilized the site through 2012. The site was not used in 2013. Davey Tree Service would like to start using the site as soon as possible, with this proposed license ending December 31, 2014. The 1.6-acre site is accessed by a gated maintenance drive off the Clarkston Road parking lot. See attached map. As recommended by Corporation Counsel, attached is a License Agreement for this use of park property. The License Agreement outlines general requirements for each party, as well as a list of items that OCPR will receive in lieu of payment. These items are: • Christmas Tree grinding and removal: Davey Tree will grind all of the trees collected as part of the OCPR Christmas Tree Recycling Program, including counting the trees and hauling the chips off -site. • Tree trimming and removal: Davey Tree will provide reasonable tree trimming and removal services for OCPR at any of our 13 park sites as requested by staff. • Educational Workshops on arboriculture best practices and vegetative management techniques: Davey experts will provide training to OCPR staff in these areas. This area of the park is otherwise unused; therefore the receipt of the above services by Davey Tree in exchange for their use of the property to stage and store tree trimming trucks and equipment is a good value to OCPR. STAFF RECOMMENDATION Staff recommend that the Commission approve the License Agreement with Davey Tree for the usage of 1.6 acres at Orion Oaks for the staging and storage of tree trimming trucks and equipment. MOTION Move to approve the proposed License Agreement with Davey Tree for the usage of 1.6 acres at Orion Oaks for the staging and storage of tree trimming trucks and equipment. 102 GFAKLAND COUNTY PARKS License Agreement , ■ . , , �, The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a License for use of its property as set forth herein to: Name of Entity or Person ("Licensee"): The Davey Tree Expert Company Address: P❑ Box 841 W. Salem, WI, 54669 Contact Person: Robert Navarre@davey.com Telephone Number: 608.786.2100 E-Mail Address: robert.navarre(@davev.com The Parties agree to the following terms and conditions: Use of OCPRC Property. Licensee may only use the property described below for the purposes set forth in this Agreement. I.I. Licensee may use and have access to the property which is illustrated and highlighted in Exhibit A ("Property") which is approximately 1.62 acres. Exhibit A is incorporated by referenced into this Agreement. 1.2. Licensee may use the Property, including the maintenance drive and parking area, for ingress and egress to the parking area, to park its vehicles used in the operation of its business, for parking of employees' cars while such employees are working for Licensee, and for storing woodchips. 1.3. This Agreement shall start on 2014 and shall end on December 31, 2014. 1.4. There shall be no license fee for use of the Property. In exchange for no license fee, Licensee shall provide the items or services listed in Section 2 to OCPRC at no cost. 1.5. Licensee shall not place any signs or advertisements on the Property without the prior written consent of OCPRC Executive Officer. 1.6. Licensee shall keep the Property and anything stored thereon in good order and repair and in a clean, safe, and healthful condition. 1.7. Licensee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by OCPRC Executive Officer. 1.8. Licensee acknowledges that it had the opportunity to inspect the Property and accepts the Property A5 IS. 1.9. At the expiration ❑r termination of this Agreement, Licensee shall leave the Property in the same condition that Licensee found it and clean of all rubbish. Licensee shall remove of all of its personal property within thirty (30) days of expiration or Page 1 of 5 103 termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, OCPRC shall dispose of it as it sees fit. 2. Licensee Responsibilities. 2.1. Licensee shall be responsible for providing the locks for OCPRC to attach to the gates (marked in Exhibit A) which will control access to the Property. Licensee shall also be responsible for maintaining the locks in a condition that will ensure that access to the Property is secure. 2.2. Licensee shall only have access to the Property from the gates marked on Exhibit A. 2.3. Only Licensee and its employs and agents may access the Property for the uses set forth herein. 2.4. Licensee and its employees and agents shall keep the gates locked at all times. 2.5. Licensee shall keep and maintain the parking area and maintenance drive located on the Property in good condition, which shall include grading and adding gravel to such area upon the request of the OCRPC Executive Officer. 2.6. Licensee shall be solely responsible for snow and ice removal from the maintenance drive and parking area located on the Property. 2.7. Licensee shall provide the personnel and machinery to grind Christmas trees for the OCPRC Christmas Tree Recycling Program at each of the collection sites at no cost to OCPRC. OCPRC collects Christmas trees at 11 park sites, totaling approximately 3,500 trees. Licensee will haul the chips off -site unless directed otherwise. 2.8. Licensee shall provide reasonable tree trimming and removal services at OCPRC Parks upon request of the OCPRC Executive Officer or his designee at no cost to OCRPRC. Requests for tree trimming or removal will be acted upon by Licensee within two weeks of the request. Requests for tree trimming or removal may be made at any of the 13 Oakland County Parks locations. 2.9. Licensee shall provide up to two educational workshops for OCPRC staff in the area of arboriculture best practices and vegetative maintenance techniques. 2.10. Licensee and all persons performing work on behalf of Licensee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.11. Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property. 2.12. Licensee shall not sell or permit anyone to sell or consume alcoholic beverages on the Property. 3. OCPRC Responsibilities. 3.1. OCPRC shall provide the dates, locations, and times to Licensee for the OCPRC Christmas Tree Recycle Program, Page 2 of 5 104 4. Liability/Assurances. 4.1. Damaee to OCPRC Propertv. Licensee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Licensee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Licensee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Licensee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 4.2. DamaRe to Licensee Property. Licensee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Licensee's personal property located, kept, or stored on the Property during Licensee's use of the Property. 4.3. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 4.4. Licensee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 4.5. Indemnification. Licensee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property because of Licensee's use of the Property. 4.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. S. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit B. Exhibit B is incorporated by reference into this Agreement. 6. Termination. Either Party may terminate this Agreement upon ninety (90) days written notice to the other Party for any reason. Page 3 of 5 105 Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Agreement. A copy of OCPRC Park Rules and Regulations shall be given to Licensee upon execution of this Agreement. The OCPRC Park Rules and Regulations can also be found on the OCPRC website. 8. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of OCPRC. 9. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Agreement or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Agreement shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 10. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties. 11. Severability. If any term, covenant, or condition of this Agreement or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Agreement or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Agreement. 12. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 13. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 14. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 15. Effective Date. The Effective Date of this Agreement shall be the date upon which the last of the Parties listed below has signed the Agreement. Page 4 of 5 106 16. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY LICENSEE: NAME: Mark Vaughn TITLE: Vice President & General Manager DATE: 1/17/14 SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 5 of 5 107 I g EXHIBIT "A" 'i lCUARKS"TON RD 108 T ® ( DATE (MM/DD/YYYY) ,�� L> CERTIFICATE OF LIABILITY INSURANCE 01115/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER (CONTACT NAME: MARSH USA INC. FAX PHONE 200 PUBLIC SQUARE, SUITE 1000 MCA A1C No. Extl: (AIC, No): CLEVELAND, OH 44114-1824 E-MAIL Attn: cleveland.certrequest@marsh.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # 08670 -ALL-GAWU-13-14 174201 UTILIE Willia INSURER A: Old Republic Insurance Co 24147 INSURED INSURER B : NIA NIA THE DAVEY TREE EXPERT COMPANY NIA 1500 N. MANTUA ST. INSURER C : N/A KENT, OH 44240 INSURER D : BrickStreet Mutual Insurance Co. 12372 INSURER E : ( INSIIRER F : COVERAGES CERTIFICATE NUMBER: CLE-004036019-01 REVISION NUMBER:1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP ILIMITS LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER WMIDWYYYY� (MM/DD/YYYYI A GENERAL LIABILITY MWZY 300093 09/0112013 09/0112014 EACH OCCURRENCE $ 2,000,000 X COMMERCIAL GENERAL LIABILITY = CLAIMS -MADE M OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: X I POLICY � PF F LOG A AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS UMBRELLA LIAB OCCUR EXCESS LIAB HCLAIMS-MADE DED I I RETENTION$ A WORKERS COMPENSATION AND EMPLOYERS' LUIBILITY A ANY PROPRIETOR/PARTNERIEXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) - D DEes, describe under SCRIPTION OF OPERATIONS below MWTB 22038 09/01/2013 09/01/2014 MWC 300092 00 (ADS) 09/01/2013 09/0112014 MWXS 300094 (CA, OH, NC, PA, WA) 09/01/2013 09/01/2014 WCB1003360 (WV) 06/04/2013 06/04/2014 DAMAGE TO RENTED PREMISES (Ea occurrencel 2,000,000 $ MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ COMBINED SINGLE LIMIT (Ea accident) 2,000,000 $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ (Per accident) $ EACH OCCURRENCE $ (AGGREGATE $ X TOTH- RY LIMITS I IOER E.L. EACH ACCIDENT $ SEE ATTACHED E.L. DISEASE - EA EMPLOYEE $ SEE ATTACHED E.L. DISEASE - POLICY LIMIT $ SEE ATTACHED DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) OAKLAND COUNTY PARKS & RECREATION COMMISSION AND OAKLAND COUNTY MI, ITS BOARDS, OFFICIALS AND EMPLOYEES IS(ARE) INCLUDED AS ADDITIONAL INSURED(S) AS RESPECTS GENERAL LIABILITY AND AUTOMOBILE LIABILITY WHERE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT AND ONLY AS RESPECTS OPERATIONS PERFORMED ON THEIR BEHALF BY THE NAMED INSURED. COVERAGE INCLUDES WAIVER OF SUBROGATION ON GENERAL LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS' COMPENSATION COVERAGE, CERTIFICATE HOLDER CANCELLATION OAKLAND COUNTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PARKS & RECREATION COMMISSION THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN AND OAKLAND COUNTY, MI ACCORDANCE WITH THE POLICY PROVISIONS. 2800 WATKINS LAKE RD WATERFORD, MI 48328 AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Luann M. Glavac ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 109 AGENCY CUSTOMER ID: 08670 LOC #: Cleveland AC"RL> ® ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMEDINSURED MARSH USA INC. THE DAVEY TREE EXPERT COMPANY 1500 N. MANTUA ST. POLICY NUMBER KENT, OH 44240 CARRIER NAIC CODE l EFFECTIVE DATE_ ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance Workers Compensation does not apply in MN. Coverage is obtained from Workers Compensation Reinsurance Association (W.C.R.A.) as required by the state. All above referenced Workers Compensation policies are Statutory. All Employers Liability limits are Each Accident; Disease - each employee; Disease - policy limit and are: $5MM, policy MWC 300092 00; $1 MM, policy MWXS 300094 (excess $5MM SIR); $1MM, policy WCB1003360. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD 110 � �R CAnI01I IH OZAKLAND 1J 11i/WAIll M T 3 ! v~f ORION OAKS COUNTY PARR Ji 7 i _ � •g' " " : � � ` •';,•� ._ 3 �. � 2307 CLARKSTON Rp LAKE ORION, Mt 48360 �' •+ I FF Oakland County Parks & Recreation 2800 Watkins Lake Road Daniel Slencil _ �r I� f 1 f MIR••,�' :, ry. '''� WMerrord, Ml 48328 Fxewtim ofF.cer rE w,rrm"mot �Wi.eet�e�. a ���iaw�wi�`e`eon '� a ��' "� iglAWn•edb 0a aeei ete. LbM ahoW cenwlllp Nfnmd"m seurcm manCamd LARKSTON RD MUA creased on 7r1W11 _ 1 MAINTENANCE DRIVE LEGEND LEGEND *Ak :_ kY y �� Hydric Features ze- • Existing Gates i�, • Typedv Public Access Gate AVAILABLE rr• - -�•. tee- ��.. � ,`=. _ tr46LE PARKING a. r■Y •Y 1.'d � . � ~ ,~ a ems¢ L 1 1 Wp Created 1(y VTI Feet q 100 200 400 EXHIBIT B INSURANCE REQUIREMENTS Insurance Coveraaes. The Licensee, at its own expense, shall procure and maintain during the life of this Agreement, including any renewals or extensions thereof, all insurance as set forth below, protecting and defending the County against all loss or claims, which may arise out of or result from the Licensee's use of the Property, whether such use is by the Licensee, its employees, agents, invitees, volunteers, subcontractors or any other persons on the Property because of Licensee's use of the Property. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater: a. Commercial General Liabilitv Insurance with the following as minimum limits: $2,000,000 — General Aggregate Limit —other than Products/Completed Operations $1,000,000 — Products/Completed Operations Aggregate Limit $1,000,000 - Personal & Advertising Injury Limit $1,000,000 - Each Occurrence Limit Commercial General Liability Insurance shall contain the following minimum coverages: ■ Occurrence Form ■ Premises and Operations ■ Personal & Advertising Injury ■ Products and Completed Operations ■ Broad Form Property Damage ■ Independent Contractors ■ Blanket Broad Form Contractual (including coverage for obligations assumed in this Contract) b. Commercial Automobile Liabilitv Insurance (including Michigan No -Fault) with a minimum limit of not less than $1,000,000 each occurrence covering liability and property damage arising out of any owned, hired, or non -owned automobile. c. Worker's Compensation Insurance — Coverage A: with limits statutorily required by any applicable Federal or State Law and Employers Liability Insurance - Coverage B: with minimum limit of $500,000 each accident, $500,000 each employee by disease and $500,000 aggregate disease. Umbrella/Excess Liabilitv insurance with a minimum limit of $2,000,000 each occurrence. Coverage shall be no less than following form of primary coverages or broader. IL General Insurance Provisions: The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms, conditions, and/or endorsements. All certificates of insurance must bear evidence of all required terms, conditions and/or endorsements. a. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County. 112 b. The insurance company(s) issuing the policy(s) shall have no recourse against the County for subrogation, premiums, deductibles, or assessments under any form of policy. c. Any and all deductibles or self -insured retentions shall be assumed by and be at the sole risk of the Licensee. d. All insurance policies shall be endorsed to provide a written waiver of subrogation in favor of the County of Oakland, its Boards, Commissions, officials, and employees. e. All insurance policies, with the exception of Worker's Compensation, shall be endorsed to name the County of Oakland, its Boards, Commissions, officials, and employees as Additional Insureds. f. The Licensee shall require their subcontractors, if any, not protected under the Licensee's insurance policies to maintain insurance with coverages equal to those required of the Licensee in this contract, if applicable. g. All policies must be endorsed to provide thirty -days (30) written notice to the County for cancellation, non -renewal, or material change. Certificates of insurance must be provided no less than ten (10) working days before commencement of the Agreement. 113 FEBRUARY 5, 2014 lf1_Il1RG101k1*9AkLgIad �_1 1,1 k►t OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 11 A RECREATION PROGRAMS AND SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Terry Fields, Chief -Recreation Programs and Services Submitted: January 23, 2014 Subject: 2013 Recreation Program and Event Highlights & 2014 Overview INTRODUCTION AND HISTORY The Recreation Programs and Services division will be presenting a photo presentation highlighting the 2013 programs and events. Some of the events highlighted include the Marshmallow Drop, OC Express, nature programs, Wheelchair Daze, dog swims, Dreams & Wings, Air Fair, and more. Staff will also highlight the 2014 Calendar of Events. 114 EXECUTIVE OFFICER'S REPORT ITEM # 11 D 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. Commission Approval Schedule for Capital and Maintenance Projects (Preliminary and Subject to Change): Attached is the anticipated Commission Approval Schedule for Capital and Maintenance Projects through May 2014. This schedule is subject to change and is anticipated to be updated monthly for your reference. If you have any questions, please call Mike Donnellon at (248) 858-4623. 3. Glen, White Lake & Springfield Oaks Golf Course - Irrigation Replacement Design: Staff, in conjunction with our irrigation Design Consultant, Graber & Associates, LLC and construction managers, George W. Auch Company and Frank Rewold and Sons, is in the preliminary design stage for the reconfiguration and replacement of the irrigation systems at Glen, White lake & Springfield Oaks Golf Course. All three golf courses are operating on their original 30+ year old systems. Staff will be presenting a recommendation which includes a phased construction approach for each golf course. The Capital Improvement Management Plan indicates $150,000 has been budgeted for each fiscal year as follows; Glen Oaks FY2014-FY2017; Springfield Oaks FY2014-FY2016 and White Lake Oaks FY2014-FY2016. Staff anticipates presenting the project for conceptual approval at the March 5th OCPR Commission meeting. 4. 2013 Oakland County Sheriff's Office Annual Reports: Included with this report is a copy of the 2013 Oakland County Sheriffs Office Parks Unit Annual Report as well as the Mounted Unit Annual Report, submitted by Sergeant Kelly Sexton. 5. Certified Parks and Recreation Professional (CPRP) Certification: We have been informed that Katie Pardy, Stephanie Mackey and Melissa Prowse have all received their Certified Parks and Recreation Professional Certification from the National Recreation and Park Association (NRPA). Those who attain the CPRP designation meet education and experience qualifications and illustrate commitment to the profession and knowledge and understanding of key concepts in the industry including four main areas: Finance, Human Resources, Programming and Operations. 6. Oakland County WIC and Oakland County Parks Scholarship Program Pilot: Oakland County Healthy Division, in conjunction with the Healthy Pontiac, We Can! Coalition, will partner with Oakland County Parks in 2014 to offer a pilot scholarship program to increase access to Oakland County Parks locations by Pontiac WIC (Woman, Infants and Children) food assistance program clients. In 2013, HPWC received feedback from Pontiac residents that entry fees prohibited their families from visiting some local park locations. This program will increase opportunities for low income WIC families to be physically active by providing passes for free or discounted park entry. The pilot initiative will also test the feasibility for a potential county -wide Oakland County Park Scholarship Program for residents participating in food assistance programs. Funding is made possible from Oakland County Health Division's receipt of a 2014 Michigan Department of Community Health 4x4 Wellness grant. 7. Belle Isle Michigan Recreation Passport Program: Included with this report is an article on Belle Isle and how it will become Michigan's 102°d state park, which will have a gradual phase -in of the Recreation Passport program. 8. Parks Access Permits: The Request for Initial Distribution of Parks Access Permit Books has been included with each Commissioner's agenda packet. Please complete the form and return it to Karen Kohn at the February 5 meeting. The permits will be issued at the meeting to those Commissioners requesting them. 115 9. OCPRC Staff: Staff will provide a preliminary draft of the proposed staff reorganization to the Commission within the next few weeks. 10. RCOC Representative to OCPR Commission: We have received formal notification from the Road Commission for Oakland County (RCOC) that Mr. Gregory Jamian has been reappointed as the RCOC's representative to the Oakland County Parks and Recreation Commission for 2014. 11. OCPRC Website Update: OCParks Express is a program that is coordinated with local cities, villages and townships. Since it is a program, considered similar to a reservation for a mobile unit or bus rental, the CVTs set the prices, take reservations and coordinate all communications with attendees. OC Express hosts fall color and holiday light tours for seniors. The decision was made to have CVTs take the lead and promote the program to their residents. However, participants still viewed Oakland County Parks as the leader of the programming and sought out information by calling OCP staff or checking Destination Oakland.com, where, unfortunately, the event information was not listed. Based on feedback from this year's fall color and holiday light tour participants, staff had already decided to post every event scheduled for 2014 on the website calendar of events, providing the community name, date of program and community contact phone number when Parks Commissioner Gary McGillivray addressed the issue at the January commission meeting. Staff will also be checking with Parks IT staff to see if a direct link can be made from Destination Oakland. com to each community's website to make accessing the event information easier for patrons. The good news is that participants viewed Oakland County Parks as the best source for recreation information. The lesson learned was some programs that are considered reservations may need to be promoted on DestinationOakland.com. 12. 2013 Deer Harvest Update: Attached to this report is an update from Natural Resources Planner Brittany Bird on the 2013 Deer Harvest at the Oakland County Parks. We have listed a few facts below but please see that attached report for further details. Addison Oaks Independence Oaks Totals Total Deer Harvested 17 11 28 Total Field Dressed Weight of Deer Harvested 1,574 lb. 1,030 lb. 2,604 lb. Total Venison Donated to Gleaners Food Bank 518 lb. 332 lb. 850 lb. Percent of Harvest Goal Over 100% Over 100% 13. 2014 Pictures of OCPR Commission Members: Staff is planning to take pictures of the OCPR Commission just prior to the March Commission Meeting. We will provide additional information as we get closer to that date. 14. Campground Regulations Workgroup: Ann Conklin, Chief Operating Officer of Michigan Recreation and Park Association (MRPA), announced that Executive Officer Dan Stencil has been selected to serve as part of the MDEQ Campground Regulations Workgroup. This group will explore possible statutory changes to Part 125, Campgrounds, Swimming Areas, and Swimmers' Itch, of the Public Health Code, 1978 PA 368, as amended, and the administrative rules regarding campground regulation. OCPR Parks Supervisor Boyd Brokenshaw will also serve as an alternate to this group. 15. OCPR Blog: Listed below are links to OCPR's first weekly blogs which were coordinated through Communications and Marketing and OCPR IT. "The Wilder Side of Oakland County" was developed to enhance our social media presence and begin to work toward our goal of increased nature education opportunities for adults and youth ages 6-12. 116 The blog link is: htta:Illiveoaklandcourtty.com/2014/01/14/the-wilder-side-of-oakland-county/ The weekly blog will "live" on the County's blog playoaklandcounty.com. The blog was promoted via DestinationQakland.com, Facebook and an e-message to current subscribers. Additionally, OC Information Technology will post it to all its parent brand social media channels that are all "Oakland County Government' accounts: httr)s:1/twitter.com/oakqov httr)s:ftwww.facebook.com/OakGov htto:/linstaoram.com/oaklandcounty# h ttD: //www. p i nterest. co m /oa k l a n dco u ntv/ httD-,//www.linkedin.comicomr)anv/165269?trk=tvah Additionally, OCP staff is researching the opportunity to submit the blog to the Pure Michigan website which will expand its reach. Thank you to Phil Gastonia who helped make all this possible. 16, Communications and Marketing: Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Prepared a presentation for Executive Officer Dan Stencil to present at the Michigan Recreation and Park Association annual conference entitled: Secret Teachings from the Masters: Interactions with Officials and the Public. Stencil spoke to establishing an organizational approach for effective complaint resolution. The target audience was young professionals who are taking on increasingly responsible positions, -Coordinated GCP presence at the General RV camping show Jan. 17-19, 2014 at Macomb Community College and the Feb. 5-9, 2014 MARVAC Show at the Suburban Collection Showplace in Novi. The display and promotional brochure focused on the new yurts. -Facilitated an Oakland County Parks camping offer on the Facebook page of the Michigan Association of Recreation Vehicles and Campgrounds for its 10,000+ fans. The offer will run Feb. 1-Dec. 31, 2014. Buy 2 nights, get Sd free; not valid holiday weekends, special events, cabins or yurts. -Promoted Fire and Ice via event and call for volunteer flyers; emarketing messages; news releases; photo display for the event; Facebook and Twitter posts; and DestinationOakland content including a rotating header on the landing page and calendar of events. -Designed promotional materials for the Reading Rangers Program which is sponsored by Genisys Credit Union for 2014. -Created an informational slideshow for the January commission meeting highlighting the 2013 Recreation Programs and Services events and programs -Debuted the parks system's blog, "The Wild Side of Oakland County", to be written weekly by new Nature Education Writer Jonathan Schechter. The weekly blog will "five" on the county's blog 117 playoaklandcounty.com. The blog was promoted via DestinationOakland.com, Facebook and an e-message to current subscribers. The first installment featured the winter lives of beavers. •Developed a mini marketing plan for the "Snow, Let's Go" program hosted by Recreation Programs and Services at Catalpa Oaks County Park. •Photographed formal staff pictures at the annual business meeting plus documented the focus groups at work; Red Oaks Nature Center interior; cross-country ski school at Independence Oaks; winter scenics at Independence Oaks -North; new building and dogs at Orion Oaks; and Christmas tree recycling at Independence and Orion Oaks. Uploaded, logged, edited and updated photo files to Media Management for use by department and outside agencies for promoting upcoming parks events and created lightboxes for specific events, reports, and power points. Uploaded video files onto hard drive and shot new footage of the Orion Oaks Dog Park. 118 Upcoming Events — Februarv, 2014 Adaptive Recreation February 1, 8, 14, 21, 28 Sports -abilities: Open Gym/Activities for Kids with Disabilities Boys & Girls Club — Royal Oak February 3, 10, 17, 24 Archery for Individuals with Physical Disabilities — Troy February 7 Royal Oak Social for Individuals with Developmental Disabilities February 13 Waterford Social for Individuals with Developmental Disabilities Special Events. Doffs, and Health & Wellness February 1, 8, 15 Cross Country Ski School — Independence Oaks Natural Resource Education Programs February 12 Evening with Nature Author & Artist — Red Oaks Nature Center February 15 Great Backyard Bird Count — Wint Nature Center Nature/Interpretive ProLvrams February 1 Winter Star Party — Wint Nature Center February 5 Mother's Group Meeting — Red Oaks Nature Center February 6 Funshine Pre-school — Wint Nature Center February 7 Clarkston Early Childhood Center — Wint Nature Center February 8 Brownies Badge Day/Home Scientist — Wint Nature Center February 8 Pottery of the Earth — Red Oaks Nature Center February 9 Ethan's 6th Birthday/Forest Friends — Wint Nature Center February 12 Mother's Group Meeting — Red Oaks Nature Center February 13 O-Tech — Wint Nature Center February 19 Mother's Group Meeting — Red Oaks Nature Center February 19 Wild Wednesday — Owls — Red Oaks Nature Center February 21 CSDD/Backyard Birdfeeding — Wint Nature Center February 22 Maple Magic — DIY — Red Oaks Nature Center February 22 Frosty Fun — Wint Nature Center February 23 Andre's 7th Birthday/Mammal Mania — Wint Nature Center February 26 Mother's Group Meeting — Red Oaks Nature Center Mobile Recreation February 2 Bus: Bloomfield Hills Recreation to Pine Knob February 5 Bus: Troy High School Ski Club to Mount Holly February 7 Go! Snow Show: OCPRC Recreation Programs to Baldwin Center February 7 Retro Games: To Southfield Parks and Recreation February 7 Bus: Waterford Senior Center to Greektown Casino February 8 Bus (3): Lake Orion Dragons to Greektown Casino February 9 Bus: Bloomfield Hills Recreation to Pine Knob February 12 Bus: Troy High School Ski Club to Mount Holly February 14 Bus: Waterford 50 + Club to the Detroit Symphony Orchestra February 15 Bus (2): Lake Orion Dragons to Motorcity Casino February 16 Bus: Bloomfield Hills Recreation to Pine Knob February 19 Bus: Troy High School Ski Club to Mount Holly February 25 Bus (3): Four Corners Montessori to Henry Ford Museum 119 Commission Approval Schedule for Capital and Maintenance Projects (Preliminary and Subject to change) • February, 2014 o Glen, White Lake & Springfield Oaks Golf Course — Irrigation Replacement Design (Executive Officers Report) o Springfield Oaks Activity Center — Ellis Barn Improvement Phase it & ill/Vertical Platform Lift & Code Compliance (Construction Approval) • March, 2014 o Natural Resources — Herpetological Study (Executive Officers Report) o Oakland Schools Agreement — (General Approval) o Springfield Oaks Activity Center — Mill Pond Dam Repairs Agreement (General Approval) o Natural Resources — Herpetological Study (Proposal Approval) • April, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena Design (Bldg. K) (Executive Officers Report) o Springfield Oaks Activity Center— Restroom/Shower Replacement Design (Executive Officers Report) o Glen Oaks Golf Course & Conference Center — Parking Lot Renovation Design (Executive Officers Report) o Red Oaks — Storm Water Reclamation (Design Approval) o Addison Oaks — Campground Recreation Pavilion (Construction Approval) • May, 2014 o Groveland Oaks — Concession Playground Replacement (Executive Officers Report) o Waterford Oaks Water Park — Central Parking Lot Design (Executive Officers Report) o Glen Oaks Golf Course & Conference Center — Parking Lot Renovation Design (Conceptual Approval) o Springfield Oaks Activity Center — 4-H Covered Arena (Bldg. K) (Conceptual Approval) o Natural Resources — Staff Report • June, 2014 o Addison Oaks— Boat House Remodeling (Executive Officers Report) o Waterford Oaks Water Park — Central Parking Lot Design (Conceptual Approval) o Waterford Oaks Water Park — New Water Feature Design (Conceptual Approval) o Groveland Oaks — Concession Playground Replacement (Construction Approval) • July, 2014 o Red Oaks Nature Center— Parking Lot Design (Executive Officers Report) • August, 2014 o Glen Oaks Golf Course & Conference Center — Parking Lot Renovation Design (Construction Approval) • September, 2014 • October, 2014 o Red Oaks Nature Center — Parking Lot Design (Conceptual Approval) 120 Oakland County Sheriffs Office PARKS UNIT 2013 Annual Report Total Hours Park Deputies 19.579 Park Deputies worked a total of 19,579 hours. These hours included Park Patrol, Trusty Work Program, Mountain Bike Patrol, and administrative. This was an increase of only 137 hours. Red Oaks Water Park patrol was dramatically increased due to the prolonged high temperatures and continued full capacity attendance. 2013 was the highest number of patrol hours worked in the history of the parks. Attached are the total hours worked for each group of deputies. Graphs and percentages are attached. Patrol Hours 11.001 The Oakland County Sheriff's Office Park Deputies patrolled a total of 11,001 hours, an increase of 647 hours over previous years. This was an increase of 1%. This increase is due to the addition of patrol deputies at Red Oaks Water Park and Mountain Bike Patrols on the trail system and the dog parks. Patrols in other park locations did not start until mid -June. With the addition of Deputies assigned to the Water Parks on weekends and holidays as weather permitted, the patrol hours increased. General patrols were conducted the same as prior years. Reports / Arrests / Calls for Service / Park Pass Violation Notices Deputies wrote 91 police reports in 2013. The majority of those written, were medical assist's, and include assaults, disorderly persons, trespassing, larcenies, malicious destruction of property and other assorted park rule violations. Park Deputies arrested 18 persons for various types of criminal activity. Park Deputies took 1215 calls for service during 2013 season, about the same as 2012. Calls for service reported by Park Deputies are generally from assisting citizens, completing Signal X details and responding to other police matters. Park Deputies issued 906 parking pass violation warnings this year. Trustv Hours 7.095 The Trusty Work Program completed 7,095 hours which was a decrease of 602 hours from 2012. This was a decrease of approximately 1 %. The demand for trusty work crews was about the same as 2012. The Parks Unit Trusty Crew Deputies were called upon again by Oakland County Fair Board to work the Oakland County Fair. This special crew worked three shifts a day at the fair clearing trash receptacles and performing general clean-up and other tasks. Trusty crews also participated in highway trash clean-up throughout the county, as well as working in all of the locations within the Oakland County Parks System. Trusty crews assisted park workers by mowing, lawns, weed whipping, raking leaves, building picnic tables and other tasks including the boardwalk construction work at Rose Oaks and Addison Oaks County Parks. Mountain Bike Patrol Hours 1344 The bicycle patrols worked 1344 hours and were used at the Oakland County Fair, Groveland Oaks, Addison Oaks, Lyon Oaks, Red Oaks and Orion Oaks. Deputies patrolled the dog parks and trail systems. The mountain bikes increased their patrols by 540 hours which was an increase of about 67%. Mountain bike patrols were again scheduled at Rose Oaks, Highland Oaks and Orion Oaks due to complaints that patrons were allowing their dogs to run off leash. Bike deputies also concentrated on patrolling the dog parks to ensure compliance with the parking permit rule. The bicycle patrols are a great way of ensuring compliance of the rules and regulations in the remote areas. This method of patrol puts the deputy face-to-face with the public, and the citizens respond well to this type of patrol. The Mountain Bike Patrol is an excellent public relations platform creating positive customer relations. Archery & Firearms Hunting and Stand Compliance Deputies patrolled a total of 713 hours at Orion Oaks, Addison Oaks, Independence Oaks, Rose Oaks, Highland Oaks and Lyon Oaks County Parks in an effort to monitor and ensure hunters were in compliance with the rules and regulations regarding archery hunting and the firearms controlled hunts. Deputies were able to educate and then follow up with any questions or concerns from the hunters by being in the field and accessible to those participating in recreational hunting. Special Events The Oakland County Fair ran for ten days. There were over 110,000 visitors in 2013; Park Deputies responded to approximately 142 calls for service at the Oakland County Fair this year. Both Addison and Groveland Oaks campgrounds were at full capacity for most of the summer and kept the deputies busy. Oakland County Parks Deputies were responsible for the safety and security of over 120,000 patrons that visited the various facilities and locations within the Oakland County Parks System in a one week period. 121 Traininq Hours 416 Training hours for Park Deputies totaled 416 hours, a slight increase from 2012 Court Hours 0 Administration Hours 1067 The Oakland County Sheriff's Office Park Deputies look forward to the 2014 season. We will continue our mission to provide outstanding public relations with the park patrons while maintaining safe and secure parks for the citizens of Oakland County. Respectfully Submitted, Sergeant Kelly Sexton Oakland County Sheriffs Office Parks -Unit Commander OAKLAND COUNTY PARKS ( 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 TOTAL HOURS (PARKS) 17583 16766 18839 16,189 15,834 15,870 16,831 17671 19,442 19,579 TRUSTY HOURS (PARKS) 6701 6356 7692 6485 6494 6358 6717 6910 7,697 7095 PATROL HOURS (PARKS) 9113 8950 9057 8438 7872 8362 8518 9656 10,354 11001 (TRAINING) (MEETINGS) (PARKS) 841 380 760 252 591 259 733 181 393 416 COURT (PARKS) 53 95 71 14 14 18 21 19 25 0 ADMINISTRATION (PARKS) 875 985 1259 1000 863 873 842 905 973 1067 BIKE * (PARKS) 826 221 680 198 228 220 323 458 804 1344 TOTAL (PARKS) 17583 16766 18839 16189 15834 15,870 16,831 17671 19,442 19579 Bike* Included in Patrol OAKLAND COUNTY SHERIFF OFFICE f 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 PARK DEPUTY SPECIAL (OCSO) 293 92 40 452 1929 1676 PARK DEPUTY TRAINING (OCSO) 360 278 334 7 505 351 PONTIAC SUB FRONT DESK 1243 1042 PONTIAC SUB SCHOOL 88 WOODWARD CRUISE 57 63 ST MARY 119 132 COURTS 5 0 TOTAL (OCSO) NOT PARKS 653 370 374 7 1929 1676 OTHER ( 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 WRITTEN REPORTS 139 233 244 205 120 100 69 65 91 CALLS FOR SERVICE 1172 1107 1303 1366 1215 WARNINGS 841 906 ARRESTS 9 18 122 24 M 20 U 8000 - 7750 7500 7250 7000 6750 6500 6250 600C 575( 5501 525 500 -! 15001300 1400 _. 1200 - 1100 ---- --------- 1000 900 / Training 800 - r - _— ;Hours 700 — _ -` 2013 - -898" � 600�/-- _ - rainir 500 /---- --- 400 ' i 76?' 300 ! 2011 - - zoo ��ini 100 hou(a 188 1000 - 950 900 850 800 750 700 65( W '123 1400 1300 1200 1100 1000 900 800 700 600 500 400 300 20C 1a 124 Oakland County Sheriffs Office MOUNTED UNIT 2013 Annual Report Patrol Parks 1,411 Hours The Mounted Unit Deputies patrolled 1,411 hours in the Oakland County Parks. This patrol included the fireworks events at Addison Oaks and Groveland Oaks as well as general park patrol. The Mounted Unit hours decreased from the 2012 Mounted Unit total by 75 hours. Mounted Deputies were again called upon to patrol the Groveland Oaks fireworks event due to the large crowd in attendance. The Mounted Unit patrols are an exceptional public relations component of the Parks Unit and are very well received by park patrons. Training O.C.S.O. 1,173 Hours The Mounted Unit received 1,173 of actual "in the saddle" training hours. Deputies trained at Springfield Oaks County Park as well as in the City of Pontiac. Training at locations where deputies can utilize their skills in real scenarios greatly benefits both the deputy and the horse. Placing the combination of both horse and deputy in the City of Pontiac helps both to become acclimated with lights, sounds and traffic. Training of this type assists the deputy in building the horses' confidence and becomes the building block of producing a safe and confident Mounted Horse. The Mounted Unit also provided mutual aid to the City of Detroit Police Department Mounted Unit for their Fireworks display. 2013 training hours increased by 211 hours from 2012. This increase is due to the special firearms training (FATS). The training hours are expected to reach 1200 again in 2014. Research / Planning & Briefing Parks 164 Hours Deputies attended 164 combined hours of meetings and instruction regarding the Unit. The meetings were generally held at the Waterford Oaks Parks Complex. Administration Parks 144 Hours Mounted Unit Command participated in 144 combined hours of planning and scheduling. This also included inventories and placement of issued equipment. Special Details O.C.S.O. 1,406 Hours Deputies and Command participated in 1,406 hours of Special Details and Events. This includes the Orchard Lake St. Mary's Festival, Festival of the Hills in Rochester Hills, the Christmas Parades in Rochester Hills and Pontiac. Mounted Deputies also provided mutual aid to the City of Detroit Police Department for their Fireworks. Mounted Deputies also participated in The Memorial Day Parade in Highland, Thanksgiving Day Parade in Royal Oak, the Woodward Dream Cruise in Ferndale, Royal Oak and Pontiac. Mounted Unit Deputies assisted the Highland Township Deputies for the Highland Festival. The Mounted Unit patrolled 434 hours in the the downtown district of Pontiac. Mounted Unit Mounted Unit Special Details decreased by 147 hours from 2012. Total Hours Parks 1,719 Total Hours O.C.S.O. 2,579 Total Hours Combined 4,298 Respectfully Submitted, Sergeant Kelly Sexton Oakland County Sheriffs Office Parks -Unit Commander 125 OAKLAND COUNTY PARKS MOUNTED MOUNTED HOURS (PARKS) MOUNTED PATROL (PARKS) MOUNTED TRAIN / MEET (PARKS) MOUNTED ADMIN (PARKS) TOTAL MOUNTED PARKS OAKLAND COUNTY SHERIFF MOUNTED TOTAL MOUNTED SHERIFF OFFICE MOUNTED TRAINING (OCSO) MOUNTED SPECIAL OTHER (OCSO) MOUNTED TOTAL OCSO Listed Below ST MARY FAIR RO PARADE DETROIT ROCHESTER CLAWSON WOODWARD CRUISE HOLLY FIREWORKS PONTIAC HISTORICAL PONTIAC PARADE HIGHLAND HAY DAY DAVISBURG PARADE EASTER SEALS DEPUTIES FOR KIDS QUAKE ON LAKE FARMINGTON PARADE 2300 2200 2100 2000 1900 1800 1700 1600 1500 1400 130C 120C 110( 100( 90( 80 70 60 5c 4( 3( 2( 2008 2009 2010 2011 1398 1779 2,808 2230 1140 1396 2117 1811 223 322 593 367 35 61 98 52 1398 1779 2808 2230 829 1228 1210 605 434 241 1900 1800 - 1700 1600 1500 1400 1300 1200 1100 1000 900 800 70C 60( 50( 40 30 2C 2007 1032 975 2012 2013 1,709 1,719 1486 1411 156 164 67 144 1709 1719 2525 2579 972 1173 1553 1406 2525 2579 126 500 450 aoo 2011 - Total aso MTD' 300 250 -� Parks " 367 - --2032___-- 2013 200 Total Totat _ MTD--- MTD 150 aini rainin 100 Hou br1Y ara•. .taaMis 156 1b4 1200 i 1100 1000 900 goo 700 600 500 400 300 20C 2600 2400 2200 2000 1900 1600 1400 1200 1000 800 60C 40( 2D 150 140 130 120 2013 •...::Total so - 2011 2012 Y'. MTD i _--- dmii Total Total ---- 70 �� — Ou[ MTD — MTD 60 / i Admi 50 Hours o, Parks 52 67 1600 1500 1400 1300 1200 / lion '-- 2011 1000 Total 900 �MTD goo % CSO" 700 600 ours, 500 %/ ,. 975 400 --- 300 -I 200 2013 1406 127 Press Release FOR IMMEDIATE RELEASE Jan. 10, 2014 Contact: Jason Fleming, 517-241-2054 or (after Jan. 17) 517-284-6098; or Ed Golder, 517-284-6241 Belle Isle's gradual phase -in of Recreation Passport begins Feb. 10 On Feb. 10, 2014, the date Belle Isle becomes Michigan's 102"d state park, the gradual phase -in of the Recreation Passport requirement for island access begins. The $11 Recreation Passport offers access to all Michigan state parks and recreation areas, state forest campgrounds and boat launch and trail parking for a typical 12-month period when purchased through the Secretary of State during license plate registration renewal. The Recreation Passport is directly tied to Michigan drivers' license plate registration renewal. Throughout Belle Isle's first year of Recreation Passport requirement, a vehicle can access the island without a Recreation Passport until the owner's next registration renewal date. For example, if a vehicle license plate registration renewal date is August 2014, then the Passport is not needed on that vehicle until August. Likewise, if the renewal date is December 2014, then the Passport is not needed until December. Once a full year has cycled (February 2015), all vehicles entering the park must have a Recreation Passport. "This gradual introduction mirrors the initial 2010 introduction of the Recreation Passport at all Michigan state parks," said Ron Olson, Department of Natural Resources (DNR) chief of the Parks and Recreation Division. "The Recreation Passport was legislatively established as a much -needed funding source for state park infrastructure improvements since no taxpayer dollars go to funding Michigan's existing state parks. Many of the state's best and most priceless natural resources are housed and protected within these state parks. Purchasing a Recreation Passport for every vehicle every year, whether or not a citizen even visits state parks, is vital to protecting Michigan's natural resources for future generations." The Recreation Passport applies only to vehicles — not individuals. Pedestrians, bicyclists and those using public transportation can enter the park for free and will not need the Passport. In addition and as outlined in the lease agreement, accepted on Nov. 12, 2013, by the Local Emergency Financial Assistance Loan Board, the DNR will work with the city of Detroit to re-establish a public bus route to the island. The Recreation Passport is available for purchase through the Secretary of State during license plate registration renewal and is good until the next renewal date. It is also available at Michigan state parks and recreation areas and will be available for purchase on Belle Isle beginning Feb. 10. When purchased at a park, including Belle Isle, the Passport is valid only until the next license plate registration renewal date. The Recreation Passport is $11 for Michigan -registered vehicles, $5 for motorcycles and $16.10 for buses. Non - Michigan registered vehicles will require a $31.10 non-resident Recreation Passport for entry, which can be purchased on -site or online by visiting www.michiaan.aov/estore and clicking on "State Park Recreation Passport" in the menu to the left. The gradual transition to the Recreation Passport also incorporates island events. Because many events can be booked a year in advance, the Recreation Passport will not be required for island visitors holding or attending events reserved with the city of Detroit or the DNR on or prior to Dec. 17, 2013. This also includes smaller, private events such as weddings, reunions and birthday parties. Upon balance payment, event organizers will be given Recreation Passport vouchers for their guests. This does not include picnic shelters or pavilion rental bookings that were made after Dec. 17, 2013. Event organizers and guests of events booked with the DNR after this date will be required to purchase a Recreation Passport for vehicle access to the island. "During the transition period with the city of Detroit, we are focusing our efforts to ensure a seamless transfer of the management of Belle Isle to the state," said Jason Fleming, DNR parks and recreation operations unit manager. "The City of Detroit Recreation Department has provided crucial park operations information and assisted greatly with the transition process, including the implementation of the Recreation Passport program. 128 "We recognize that many events were scheduled last year without the knowledge of a need for the Recreation Passport, and so we've developed this waiver to better serve our customers." Ten percent of Recreation Passport revenue is available to neighborhood parks through the Recreation Passport community grants program. In 2014, 19 Michigan communities across the state will share $761,600 in Recreation Passport grants for neighborhood park improvements. Application materials for future Recreation Passport grants for neighborhood parks are available at www.michiaan.aov/dnr-a rants. For more information about the Recreation Passport, visit www.michiaan.aov/recreationoassoort Belle Isle Park is currently in transition to becoming Michigan's 102"d state park. At the culmination of the 90-day transition period on Feb. 10, the city will maintain ownership of Belle Isle while the DNR will assume responsibility for managing the park according to the high standards of its award -winning state park system. The Michigan Department of Transportation (MDOT) will take responsibility for roads and bridges on Belle Isle. State management of the park will save Detroit an estimated $4 million to $6 million per year. The lease provides for an initial 30-year term with two 15-year renewals. In collaboration with the recently established Belle Isle Advisory Committee, chaired by Michele Hodges, president of the Belle Isle Conservancy and co -appointed to the committee by Gov. Rick Snyder and former Detroit Mayor Dave Bing, the state will work cooperatively with partners to revitalize and improve the park. Revitalization efforts are already under way. Several hundred hazardous trees were felled and some ground to mulch, trails cleared of brush, a shelter re -roofed, picnic tables refurbished and refuse barrel posts anchored in the ground. Additional immediate improvement efforts will address low -hanging fruit so the public can have a safe and comfortable park experience. Open and restored restrooms, enjoyable picnic areas and cleared trails are just some of the areas that are being handled first. Additional immediate priorities include refuse management, picnic shelter repairs, and staff hiring, which is already in progress. Assessments will also be conducted on the storm water, electrical, water, sanitary and security systems, in addition to a playground equipment assessment for quantity, safety and location. Visit www.belleislegark.ora for addition information on island revitalization and the transition to Belle Isle as a state park. The Michigan Department of Natural Resources is committed to the conservation, protection, management, use and enjoyment of the state's natural and cultural resources for current and future generations. For more information, go to www.michioan.aov/dnr. If you received this from a friend and would like to get emails on DNR topics that interest you, please sian up. For DNR-related questions, contact us. For suggestions on how the DNR can improve the emails you receive, please email DNR-Bulletins(d).michiaan.aov. Learn to snowshoe or cross country ski at a state park near you. Visit www.michiaan.aov/dnrcalendar for event listings. 129 Aim �,w ROAD COMMISSION 'jiNivae�_1.11i,u !iR-*A1j fY61= 100YFA'S of 11L1h}Si'oum toN, i:hCtiLl. NCE Board of Road Commissioners Ronald J. Fawkes Commissioner Gregory C. Jamian Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, P.E. Managing Director January 24, 2014 Mr. Daniel J. Stencil, Executive Officer Oakland County Parks and Recreation Commission 2800 Watkins Lake Road, Building 97 West Waterford, Michigan 48326 Gary Piolrowiu, P.E., P.T.Q.E. RE: Appointment to the Oakland County Parks and Recreation Commission Deputy Managing Director for 2014 County Highway Engineer Dear Mr. Stenci I : Clerk of the Board 31001 Lahser Road Beverly Hills, Nil 48026 248-645-2000 FAX 248-645-1349 www.rcocweb.orgl Please accept this letter as formal notification that Gregory C..lamian has been appointed to serve on the Oakland County Parks and Recreation Commission for the year 2014. Mr. Jamian was also elected chair of the Board of Road Commissioners of Oakland County at its regularly scheduled meeting on January 23, 2014, and was designated to serve on the Parks and Recreation Commission. Our Board Vice Chair will continue to serve as alternate to the Commission. A copy of the specific section of minutes from the Board meeting is enclosed. If you have any questions or need additional information, please feel free to contact me at extension 2253. Sincerely, --XA scd. w� Patricia 2.IierzbSi Deputy-Secretary/Clerk of the Board /w Enclosure 130 Board of Road Commissioners for the County of Oakland Action Taken January 23, 2014 MOVED BY JAMIAN; SUPPORTED BY WILSON: THAT Gregory. C. Jamian; be appointed as Chairman of the Board of Road Commissioners for the County of Oakland for the year 2014 or until a successor has been selected MOTION CARRIED UNANIMOUSLY MOVED BY JAMIAN; SUPPORTED BY WILSON: THAT Ronald J. Fowkes be appointed as Vice Chairman of the Board of Road Commissioners for the County of Oakland for the year 2014 or until a successor has been selected MOTION CARRIED UNANIMOUSLY MOVED BY WILSON; SUPPORTED BY FOWKES: THAT Gregory Jamian be selected as the Road Commission representative to the Oakland County Parks and Recreation Commission for the year 2014. MOTION CARRIED UNANIMOUSLY COPY OF MOTION ADOPTED BY THE BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND, MICHIGAN, UNDER THE DATE OF JANUARY 23, 2014 Patricia Z. rzbicki Deputy Secretary -Clerk of the Board 131 FOR 2013-2014 Hunting and Trapping Update 2013 Managed Hunt Results OCPR's volunteer -based, managed antlerless deer hunts exceeded the 2013 harvest goals set for both Independence and Addison Oaks. A total of 17 deer were harvested at Addison Oaks representing 155% of the 11-dear harvest goal. Independence achieved 275% of their 4-deer harvest goal. Historically, deer densities at each park have been surveyed at 1.5-3 times the state -recommended density of 20 deer/ sq. mi. This year's harvests will bring us closer to our goals of maintaining deer populations that facilitate diverse and healthy park natural communities. In all, 8501bs of venison (518lbs, Addison; 332lbs, Independence) was processed by B & G Meats, Rochester, and donated to Gleaners Food Bank through OCPR's long-standing participation in the Michigan Sportsmen against Hunger Program (MSAH). The 2013 venison donation represents approximately 3400 meals valued at $3,460 (Source: USDA equivalent market value for a quarter -lb beep. Volunteers clocked approximately 936 hours valued at $19,309.68 (Source: MI volunteer time value, $20. 63/h0. 2013 marked the first year that OCPR participated with MSAH to donate usable deer hearts for use in local middle school science dissection labs. The efforts of successful hunters facilitated a donation of 23 hearts to MSAH for the program. 2013 - Reported Archery Harvest Parks facilitated another safe archery season with the assistance of the OCSO Park Unit. Voluntary archery harvest forms accounted for 6 bucks and 1 doe harvested from Lyon Oaks, 3 bucks harvested at Orion Oaks, and 2 does harvested at Rose Oaks. Archery hunter harvest reporting is voluntary in nature. As such the above 2013 totals likely represent an underestimate of what may have been harvested in total from OCPR's 6 open -archery parks. Hunters may complete hard -copy report forms available at the parks, or report through an online, DestinationOakland.com web form. 2014 Aerial Deer Survey The 2014 Aerial Deer Survey is planned for the first available time both snow cover and helicopter flight conditions permit this winter. The survey is scheduled with OCPR Blanket Contractor McMahon Helicopters, LLC, and will provide a snapshot of continued progress toward appropriate herd densities at both managed and archery hunt parks. 2014 Beaver Trapping Limited, volunteer -based, lottery -selected beaver trapping is underway at Rose and Independence Oaks. A total of 3 trappers are active within Independence Oaks and Independence Oaks North (no harvest to - date), with 1 trapper active at Rose Oaks (2 beaver harvested to -date). Limited trapping is undertaken at parks experiencing beaver activity -related damage to built -infrastructure, or reported damage to adjacent private parcel infrastructure. 132 a STATE OF MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY IrANSING RICK SNYDER GOVERNOR January 2, 2014 Ms. Ann Conklin Michigan Recreation & Park Association 2465 Woodlake Circle, Suite 180 Okemos, Michigan 48864 Dear Ms. Conklin: SUBJECT: Revision of the Statute and Rules for the Campground Program DEAnow am DAN WYANT DIRECTOR The Department of Environmental Quality (DEQ), Office of Drinking Water and Municipal Assistance (ODWMA), has identified the need to explore possible statutory changes to Part 125, Campgrounds, Swimming Areas, and Swimmers' Itch, of the Public Health Code, 1978 PA 368, as amended, and the administrative rules regarding campground regulation. To assist the DEQ in this effort, you are invited to nominate a representative to participate as a member of a new workgroup, the Campground Regulations Workgroup (Workgroup). Your interest and experience in issues related to campgrounds will provide valuable input to the Workgroup. Over time the DEQ has witnessed a gradual transition in the nature of the camping industry. What was once mostly a transient operation has evolved into seasonal occupancy of campsites in many cases and actual site ownership in condominium campgrounds. Current statute and rules have not kept up with these changes. Along with the transition to camping of a more permanent nature, there are other issues not adequately addressed by current statute and rules. These issues include dealing with attached and detached permanent structures; spacing issues; and increased demands placed on utilities, including water, sewer, and electric, etc. We also plan to discuss the adequacy of the current fee structure. Your experiences may include additional issues which have not been adequately addressed. The dates, length, and frequency of Workgroup meetings will be determined at the first meeting scheduled for: Date and time: Tuesday, January 28, 2014, 9:00 a.m. to 12:00 p.m. Location: DEQ, Constitution Hall Joseph Sablich Conference Room, Fifth Floor, South Tower 525 West Allegan Street Lansing, Michigan 48933. A map is enclosed. CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O. BOX 30473 • LANSING, MICHIGAN 48909-7973 www.mir-higan.gov/deq • (500) 662-9278 133 Ms. Ann Conklin Page 2 January 2, 2014 After the Workgroup's initial meeting, we will post a link on our Website with documents that will guide the Workgroup. Please nominate one person to represent your organization on the Workgroup by sending an email no later than January 17, 2014, to Mr. Paul Sisson of the DEQ, at sissonp@michigan.gov. Please indicate the name, organization, address, telephone number, and email address of your nominee in the body of the email. If you need further information or assistance, please contact Mr. Sisson at 517-284-6541; sissonp@michigan.gov; or DEQ, ODWMA, Campground Program, P.O. Box 30241, Lansing, Michigan 48909-7741 or you may contact me. Sincerely, Liane J. She ter Smith, P.E., Chief Office of Drinking Water and Municipal Assistance 517-284-6551 Enclosure cc: Mr. Jim Sygo, Deputy Director, DEQ Ms. Carrie Monosmith, DEQ Mr. Richard A. Falardeau, DEQ Mr. Paul Sisson, DEQ Mr. Todd Brookens, DEQ Mr. Brian Esparsa, DEQ Mr. David Graves, DEQ Ms. Nancy Allen, DEQ 134 (Commission Meeting, February 5, 2014) Participation and Proqram Review FY 2014, Month 03 The Participation and Program Review report for FY 2014, Month 03 was received Food and Beveraqe Committee Update Final approval for the Food and Beverage Contract with Oak Management, LLC for Addison Oaks and Glen Oaks is on the Planning & Building Committee meeting agenda for Thursday, February 6, 2014. The Food and Beverage Committee has reviewed the scope of work for the remaining facilities and now has a Request for Qualifications for consulting services for the remaining Food and Beverage facilities. The final report from the consultant, Profitable Food Facilities, is being reviewed by the Food and Beverage Committee, and it is the Committee's goal is to bring the final report to the OCPR Commission in March. Executive Officer's Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - Meeting with Madison Heights representatives to discuss the storm water project at Red Oaks - Oakland County Sheriff's Office Annual Report for OC Parks division - Proposed OCPRC staff reorganization - OCPRC website enhancement in order to be more user friendly - OCPR Deer Management Program — 850 pounds of venison were donated to local food banks - Executive Officer to sit on MDEQ Advisory Committee for Campground Regulations Workgroup - OCPRC Blog and educational displays for the Parks system - Video segment for State of the County Address - March 5, 2014 OCPRC Commission meeting will be held at Glen Oaks Conference Center in Farmington Hills, MI - Orange County, California will be hosting the Special Parks District Forum scheduled for April 29 — May 2, 2014 OCPRC Executive Committee Update (Revised 02/18114) Chairman Fisher provided the following update from the January 21, 2014, Executive Committee meeting: The Committee discussed made suggestions that could enhance the review and efficiency of the consideration of the possibility of the purchase of property near Highland Oaks. In addition, there have been further discussions with Oakland Parks Foundation regarding resource support from Oakland County Parks. The Committee has evaluated this request and also reviewed it with Corporation Counsel. There is a very narrow opportunity to provide the support being requested. The Commission is waiting to hear back from Oakland Parks Foundation on whether they would be agreeable to the very limited availability of support based on statutory obligations/limitations. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There will be a Special OCPR Commission meeting on February 19, 2014, at 10:30 a.m. to discuss OCPR Maintenance and Capital Improvement projects for the rest of this budget year. 5-6 (Commission Meeting, February 5, 2014) APPROVAL OF MINUTES: Moved by Mr. Jamian, supported by Mr. Baumhart, to approve the minutes of the OCPR Regular Commission Meeting of January 15, 2014, with the following change: Under OCPRC Executive Committee Update Chairman Fisher provided the Commission with an update on the status of the request for support presented by the Executive Director of the Oakland Parks Foundation to the OCPRC. Considering that the Foundation is a nongovernment organization that is not under the control of the Commission, the Executive Committee has recognized that in order to remain within the statutory limits of the Commission's authority, and protect the interests of the taxpayers, a careful framework is needed if any resources are provided to the Foundation in order to get that organization on its feet. After some discussion, the Executive Committee developed what appeared to be a workable framework and provided it to the Foundation for its review. The Foundation has a meeting to discuss this concept on January 29, 2014. If the Foundation is in agreement, the Executive Committee will work with Corporation Counsel on a formal arrangement to present to the full Commission for consideration. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Sanzica, Scott (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: (Revised 02/18114) 'on Viat the County N- arVF �-.holarship Program Pilot w4ijvh LtppLcred in the G)(SGutiye Officer's Report is 1 p1r4nanchir► program between the (laLlonr! Pwrkc. The rerun received a grout whirh will he to help ed irate the porti4-,onto in t14o parks s�,stsm wn healthy lifestyl-e- Lisa McKay-Chiasson, of the Oakland County Health Department clarified that the program reported in the Executive Officer's Report for WIC was not a "partnership" and was not a proqram of the Oakland County Parks. The Health Department received a grant, and would use the monies to purchase park entry passes from OCPR, and OCPR would not be contributing any monev to this program. PRESENTATIONS: Communitv Partner Award - Waterford Chamber of Commerce Marie Hauswirth, Executive Director of the Waterford Area Chamber of Commerce, presented the OCPR Commission with the Waterford Area Chamber of Commerce Community Partner Award. This award was in honor of the sold out Oakland Uncorked event which was held at the Oakland County Market on August 2, 2013. Michigan Recreation and Parks Association (MRPA) Ann Conklin, Chief Operating Officer of the Michigan Recreation and Parks Association (MRPA), presented the following awards that were presented to Oakland County Parks and Recreation at the 2014 MRPA Annual Conference in Traverse City: • MRPA Media Award — presented to writer Sharon Greene of The Oakland Press for her articles written on the Oakland County Parks Equestrian Trails • MRPA Programming Award - presented for the Fire & Ice Festival in Rochester • MRPA Historic Preservation Award— for leadership in preserving the past and the heritage 5-2 (Commission Meeting, January 15, 2014) - Glamorous Camping — a camping unit will be available at Waterford Oaks until mid January 2014 for viewing - Michigan Barn Preservation Network is planning a tour of the Ellis Barn at Springfield Oaks and the Ernst Barn at Waterford Oaks - Road Commission for Oakland County Strategic Planning Process - OCPRC 2013 Annual Report - Contractor utilized for uncollectible funds was successful on the trial basis - 2014 County Market Programs OCPRC Executive Committee Update Chsirmsn FioheF provided tommi:fa;ith an update eR the re onohip between Oakland County Pa*6 and ReGreatw In and thv Oc�clwnd Parks Foundation Chairman Fisher provided the Commission with an update on the status of the request for support presented by the Executive Director of the Oakland Parks Foundation to the OCPRC. Considerina that the Foundation is a nonaovernment organization that is not under the control of the Commission. the Executive Committee has recoanized that in order to remain within the statutory limits of the Commission's authority, and protect the interests of the taxpavers. a careful framework is needed if anv resources are provided to the Foundation in order to get that oraanization on its feet. After some discussion, the Executive Committee developed what appeared to be a workable framework and provided it to the Foundation for its review. The Foundation has a meetina to discuss this concept on January 29. 2014. If the Foundation is in aareement. the Executive Committee will work with Corporation Counsel on a formal arrangement to present to the full Commission for consideration. OLD BUSINESS: There was no old business to report. NEW BUSINESS: Commissioner McGillivray advised of difficulties he experienced with the OCPRC website while attempting to register and obtain information for an event in December 2013. Staff indicated they would look into the problem and try to resolve any issues to avoid future problems. ADJOURNMENT: Meeting adjourned at 11:36 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary Revised 02/03/2014 OCPR Minutes Page 7 Commission Approval Schedule for Capital and Maintenance Projects (REVISED February 3, 2014 - Preliminary and Subiect to chanee) • February, 2014 o Glen, White Lake & Springfield Oaks Golf Course — Irrigation Replacement Design($45,000) (Executive Officers Report) o Springfield Oaks Activity Center — Ellis Barn Improvement Phase II & IIINertical Platform Lift & Code Compliance($1501000) (Construction Approval) • March, 2014 o Oakland Schools Agreement — (General Approval) o Springfield Oaks Activity Center— Mill Pond Dam Repairs Agreement (General Approval) • April, 2014 o Glen Oaks Golf Course & Conference Center— Parking Lot Renovation Design ($55,000) (Executive Officers Report) o Addison Oaks — Campground Recreation Pavilion($486,000) (Construction Approval) • May, 2014 o Natural Resources — Herpetological Study($110,000) (Executive Officers Report) o Groveland Oaks — Concession Playground Replacement($250,000) (Executive Officers Report) o Waterford Oaks Water Park — Central Parking Lot Design($149,800) (Executive Officers Report) o Glen Oaks Golf Course & Conference Center— Parking Lot Renovation Design($55,000) (Conceptual Approval) o Natural Resources — Staff Report • June, 2014 o Waterford Oaks Water Park — Central Parking Lot Design($149,800) (Conceptual Approval) o Waterford Oaks Water Park —New Water Feature Design($80,000) (Conceptual Approval) o Natural Resources — Herpetological Study($110,000) (Proposal Approval) o Groveland Oaks — Concession Playground Replacement($250,000) (Construction Approval) • July, 2014 o Red Oaks Nature Center — Parking Lot Design($50,000) (Executive Officers Report) • August, 2014 o Glen Oaks Golf Course & Conference Center— Parking Lot Renovation Design($55,000) (Construction Approval) • September, 2014 • October, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena Design (Bldg. K)($20,000) (Executive Officers Report) o Red Oaks Nature Center— Parking Lot Design($50,000) (Conceptual Approval) • November, 2014 o Springfield Oaks Activity Center —4-H Covered Arena (Bldg. K)($20,000) (Conceptual Approval) Page120 (Revised 2/03114)