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HomeMy WebLinkAboutAgendas/Packets - 2014.02.19 - 40245MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a Special meeting of the Oakland County Parks and Recreation Commission will be held at 10:30 a.m. on Wednesday, February 19, 2014, at the Oakland County Parks & Recreation Administration Building, located at 2800 Watkins Lake Road, Waterford, Michigan 48328 for the purpose of having a work session to discuss the Capital Improvement and Major Maintenance Projects. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • Destination0akland.com OZAKLANDCOUNTYPARKS February 13, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Connnissioners: A special meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. . Oaldand County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, February 19,2014 10:30 a.m. PURPOSE ................................ SPECIAL MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. encil Executiv Officer Next Meeting: March 5, 2014 @ 9:00 a.m. Glen Oaks Conference Center 30500 Thirteen Mile Road - Farmington Hills, MI 483341-2212 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices SPECIAL MEETING 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, February 19, 2014 9:00 AM Agenda Page #'s Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-1 to 5. Approval of Minutes: Regular Meeting of 02/05/14 Approval V. Valko 248.858.4603 5-7 6. Public Comments: G. Fisher 7. REGULAR AGENDA: 7-Al A. 2014 Capital Improvement Projects/Major Maintenance Projects Presentation to (Focus on Scope and Cost of Projects for 2014) 7A-55 BREAK AT THE DISCRETION OF THE CHAIR 8. OLD BUSINESS 9. NEW BUSINESS 10. ADJOURN Informational/Approval J. Myers 248.202.9287/M. Donnellon 248.858.4623/ Z. Crane 248.975.9628/S. Wells 248.858.4634/ D. Stencil Next Meeting: Wednesday, March 5, 2014 @ 9:00 A.M. Glen Oaks Conference Center 30500 Thirteen Mile Road, Farmington Hills, MI 48334-2212 248-851-8356 G. Fisher G. Fisher Oakland County Parks and Recreation Commission Meeting February 5, 2014 Chairman Fisher called the meeting to order at 9:07 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin, Christine Long, Gary McGillivray, Philip Sanzica COMMISSION MEMBERS ABSENT WITH NOTICE: Chairperson Emeritus Pecky D. Lewis, Jr. ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Facilities Maintenance & Operations OC Corporation Counsel OC Health Department OC Purchasing OC Sheriff's Office OC Water Resources Commissioner Oakland County Fair Michigan Recreation & Parks Assoc. Waterford Area Chamber of Commerce APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Jeremy Brown, Assistant Parks Supervisor Phil Castonia, Business Development Rep. Mike Donnellon, Chief -Park Facilities Maint. & Dev. Sandy Dorey, Recreation Program Supervisor Jim Dunleavy, Chief -Park Ops. & Maint.- N. District John Haney, Recreation Program Supervisor Tom Hughes, Chief -Park Ops. & Maint.- S. District Terry Fields, Chief -Recreation Programs & Services Karen Kohn, Supervisor —Administrative Services Jennifer Myers, Architectural Engineer II Jon Noyes, Supervisor of Parks and Recreation Planning Katie Pardy, Parks Supervisor Melissa Prowse, Business Development Rep, Desiree Stanfield, Supervisor -Mktg. & Communications Laurie Stasiak, Recreation Program Supervisor Jeff Phelps, Supervisor II Paul Zachos Jody Hall Lisa McKay-Chiasson Scott Guzzy Sgt. Kelly Sexton Deputy Luke Decker Philip Sanzica LC Scramlin Ann Conklin Marie Hauswirth Moved by Mr. Scott, supported by Mr. Kostin, to approve the agenda with the following changes: Remove Item 9 F: Michigan Department of Agriculture and Rural Development Regional Food System Grant Remove Item 10 E: Proposed 2014 Michigan Natural Resources Trust Fund Application — Land Acquisition Add Item 11 A-1: Brief Fire & Ice Presentation AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Sanzica, Scott (7) NAYS: (0) Motion carried on a voice vote. 5-1 (Commission Meeting, February 5, 2014) APPROVAL OF MINUTES: Moved by Mr. Jamian, supported by Mr. Baumhart, to approve the minutes of the OCPR Regular Commission Meeting of January 15, 2014, with the following change: Under OCPRC Executive Committee Update Chairman Fisher provided the Commission with an update on the status of the request for support presented by the Executive Director of the Oakland Parks Foundation to the OCPRC. Considering that the Foundation is a nongovernment organization that is not under the control of the Commission, the Executive Committee has recognized that in order to remain within the statutory limits of the Commission's authority, and protect the interests of the taxpayers, a careful framework is needed if any resources are provided to the Foundation in order to get that organization on its feet. After some discussion, the Executive Committee developed what appeared to be a workable framework and provided it to the Foundation for its review. The Foundation has a meeting to discuss this concept on January 29, 2014. If the Foundation is in agreement, the Executive Committee will work with Corporation Counsel on a formal arrangement to present to the full Commission for consideration. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Sanzica, Scott (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Lisa McKay-Chiasson, of the Oakland County Health Department, clarified for the Commission that the Oakland County Women Infant Children (WIC) and Oakland County Parks Scholarship Program Pilot, which appeared in the Executive Officer's Report is a partnership program between the Oakland County Health Department and Oakland County Parks. The OCHD received a grant which will be used to purchase vehicle permits to the County Parks and provided to participants of the WIC program to help educate the participants about the services available in the parks system and opportunities for healthy lifestyles. PRESENTATIONS: Communitv Partner Award - Waterford Chamber of Commerce Marie Hauswirth, Executive Director of the Waterford Area Chamber of Commerce, presented the OCPR Commission with the Waterford Area Chamber of Commerce Community Partner Award. This award was in honor of the sold out Oakland Uncorked event which was held at the Oakland County Market on August 2, 2013. Michigan Recreation and Parks Association (MRPA) Ann Conklin, Chief Operating Officer of the Michigan Recreation and Parks Association (MRPA), presented the following awards that were presented to Oakland County Parks and Recreation at the 2014 MRPA Annual Conference in Traverse City: • MRPA Media Award — presented to writer Sharon Greene of The Oakland Press for her articles written on the Oakland County Parks Equestrian Trails . • MRPA Programming Award - presented for the Fire & Ice Festival in Rochester • MRPA Historic Preservation Award— for leadership in preserving the past and the heritage of Oakland County, specifically for the Ellis Barn and the Ernst Barn In addition, OCPR Project Advisor Victor Chiasson was presented with the MRPA Commitment to Excellence Award. This award is given to a professional who has demonstrated long-standing commitment to excellence and support to the profession. 5-2 (Commission Meeting, February 5, 2014) Ms. Conklin informed the Commission that Oakland County Parks and Recreation has set the bar for the standards in parks and recreation in the state of Michigan, and thanked the Commission for being such a strong supporter of the parks and recreation profession. NEW STAFF INTRODUCTION: . New South District Chief — Tom Hughes Executive Officer Daniel Stencil introduced Tom Hughes who was recently promoted to the position of OCPR Chief of Operations and Maintenance in the South District. Tom will report to Manager of Parks and Recreations Operations Manager Sue Wells. CONSENT AGENDA: Moved by Mr. Scott, supported by Mrs. Long to approve Items 9 A-E under the Consent Agenda as follows: • OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending12/31/13 (FM 03, FY14) • Monthly Revenue and Expenditure Comparison Report for Month Ending 12/31/13 (FM 03, FY14) • Monthly Revenue and Expenditure Average Comparison Report for Month Ending 12/31/13 (FM 03, FY14) • Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 12/31/13 (FM 03, FY14) • FY 2014 1st Quarter Facilities and Maintenance Budget Amendment AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. REGULAR AGENDA: OCPRC 2014 Proposed Rules & Regulations The Commission recommended changes to the 2014 Proposed Rules & Regulations, as follows: • Page 8 Section 17. Fishing, Paragraph 3 - Change word harvested to removed • Page 11 Section 27. Animals and Birds, Paragraph 4f -Remove No large dogs allowed, - Paragraph 4k — Change may be asked to leave the Dog Park to shall leave upon request. Moved by Mr. Scott, supported by Mr. McGillivray to approve the following resolution on the revisions to the Oakland County Parks and Recreation General Information and Regulations and forward it to the Oakland County Board of Commissioners for final approval: WHEREAS, the Oakland County Parks and Recreation Commission was established by the Oakland County Board of Supervisors in 1966 under P.A. 261; and WHEREAS, P. A. 261 includes a provision to allow county parks commissions to make rules for the protection, regulation and control of all its facilities and areas with the approval of the Oakland County Board of Commissioners; and WHEREAS, the Oakland County Parks and Recreation Commission has established rules and regulations for this protection, regulation and control; and F�3 (Commission Meeting, February 5, 2014) WHEREAS, revisions for clarification purposes are requested, which have been reviewed and approved by the Oakland County Corporation Counsel. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the revisions to the General Information and Regulations as reviewed by Oakland County Corporation Counsel. NOW THEREFORE BE IT FURTHER RESOLVED that these revised General Information and Regulations be forwarded to the Oakland County Board of Commissioners for approval. AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Commission requested staff to consider alternate options for vehicle access. INTRODUCTIONS: (continued) Deputy II Luke Decker. Oakland Countv Sheriff's Office Parks Division Executive Officer Daniel Stencil introduced Oakland County Sheriff's Office Deputy II Luke Decker, who was recently promoted to the position of Deputy II for the Oakland County Sheriff's Office Parks Division. Request to Purchase Sweeper and Debris Blower for Lvon Oaks Golf Course and Park Moved by Mrs. Long, supported by Mr. Jamian to approve the purchase of the Smithco Sweep Star from Midwest Golf and Turf of Novi, MI for Lyon Oaks Golf Course and park, for a total cost of $23,325; and the purchase of the Toro Pro Force Debris Blower from Bader & Sons Co. of South Lyon, MI for the total cost of $6,428. AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Request to Purchase Climbing Tower Moved by Mr. Baumhart, supported by Mr. Scott to award the bid for the purchase of a Climbing Tower, for Mobile Recreation from Extreme Engineering of Penryn, California, for a total purchase price of $37,929.85 from the FY 2013 Operating Equipment line item. AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Request for 2014 RAPP Program Moved by Mr. Kostin, supported by Mr. Baumhart to approve the continuation of the support for the 2014 Recreation Assistance Partnership Program (RAPP) and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Department in the amount of $150,000. 5-4 (Commission Meeting, February 5, 2014) AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Construction Approval: Sprinafield Oaks Ellis Barn Improvements Phase II and Phase III Moved by Mr. Scott, supported by Mr. Baumhart, to award a construction contract for the Springfield Oaks Ellis Barn Phases II and III improvements to include Base Bids 1 and 2 to Frank Rewold and Sons, with a total project cost of $549,847.50, subject to the total being reduced due to the potential of receiving a temporary barrier -free exception for 60 months from the State of Michigan, with the amount of money being confirmed at the next OCPR Commission meeting. AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Approval of License for Davev Tree — Orion Oaks Moved by Mr. Scott, supported by Mr. VanderVeen, to approve the proposed License Agreement with Davey Tree for the usage of 1.5 acres of Orion Oaks for the staging and storage of tree -trimming trucks and equipment, AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Nash, Scott, VanderVeen (9) Motion carried on a unanimous voice vote. STAFF REPORTS: 2013 Recreation Proaram and Event Hiahliahts & 2014 Overview Presentation Terry Fields, Chief of Recreation Programs and Services, and John Haney, Recreation Program Supervisor, made a presentation on the 2013 Recreation Programs that occurred in the Oakland County Parks and services provided to patrons. They also provided information on new programs and services proposed for 2014. Brief Fire & Ice Event Presentation — by Vice Chairman J. David VanderVeen Commissioner VanderVeen gave a presentation on the 2014 Fire & Ice Festival held in downtown Rochester on January 24-26, 2014. Commissioner VanderVeen also commended all the OCPR staff and volunteers who worked so hard and helped make this event such a huge success. Participation and Program Review FY 2014. Month 03 The Participation and Program Review report for FY 2014, Month 03 was received. 5-5 (Commission Meeting, February 5, 2014) Food and Beverage Committee Update Final approval for the Food and Beverage Contract with Oak Management, LLC for Addison Oaks and Glen Oaks is on the Planning & Building Committee meeting agenda for Thursday, February 6, 2014. The Food and Beverage Committee has reviewed the scope of work for the remaining facilities and now has a Request for Qualifications for consulting services for the remaining Food and Beverage facilities. The final report from the consultant, Profitable Food Facilities, is being reviewed by the Food and Beverage Committee, and it is the Committee's goal is to bring the final report to the OCPR Commission in March. Executive Officer's Resort In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - Meeting with Madison Heights representatives to discuss the storm water project at Red Oaks - Oakland County Sheriff's Office Annual Report for OC Parks division - Proposed OCPRC staff reorganization - OCPRC website enhancement in order to be more user friendly - OCPR Deer Management Program — 850 pounds of venison were donated to local food banks - Executive Officer to sit on MDEQ Advisory Committee for Campground Regulations Workg rou p - OCPRC Blog and educational displays for the Parks system - Video segment for State of the County Address - March 5, 2014 OCPRC Commission meeting will be held at Glen Oaks Conference Center in Farmington Hills, MI - Orange County, California will be hosting the Special Parks District Forum scheduled for April 29 — May 2, 2014 OCPRC Executive Committee Update Chairman Fisher provided the following update from the January 21, 2014, Executive Committee meeting: The Committee discussed the possibility of the purchase of property near Highland Oaks. In addition, there have been further discussions with Oakland Parks Foundation regarding resource support from Oakland County Parks. The Committee has evaluated this request and also reviewed it with Corporation Counsel. There is a very narrow opportunity to provide the support being requested. The Commission is waiting to hear back from Oakland Parks Foundation on whether they would be agreeable to the very limited availability of support based on statutory obligations/limitations. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There will be a Special OCPR Commission meeting on February 19, 2014, at 10:30 a.m. to discuss OCPR Maintenance and Capital Improvement projects for the rest of this budget year. CLOSED SESSION: Moved by Mr. Jamian, supported by Mr. Scott, to adjourn to a Closed Session for the purpose of discussing possible property acquisition. 5-6 (Commission Meeting, February 5, 2014) ROLL CALL VOTE: AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting was adjourned to a closed session at 10:50 a.m. Moved by Mr. Scott, supported by Mr. VanderVeen, to reconvene the Commission Meeting to open session. AYES: Baumhart, Fisher, Jamian, Kostin, Long, McGillivray, Sanzica, Scott, VanderVeen (9) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting re -convened to open session at 11:10 a.m. ADJOURNMENT: Meeting adjourned at 11:10 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 5-7 0�1_I:IRGIN1DM* 1NUM �_1 H k'► OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 19, 2014 AGENDA ITEM NO. 7 A FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: February 12, 2014 Subject: Project Management Unit — FY2014 Remaining Active Projects OVERVIEW Pursuant to the request of Commissioner Gerald Fisher and the Executive Committee, attached is a list of the remaining fiscal year 2014 projects that are anticipated to be presented to the Commission over the next 6 to 12 months. The listed projects are in various design/engineering/construction or approval phases, as indicated under the 'Comments' column of this list. Staff has also indicated a 3-month time period that the projects may appear on the Commission agenda. The Commission is notified of potential projects in the following formats: • Executive Officer's Report — Commission Approval Schedule o This monthly report provides the Commission an updated schedule of when a project may be included within the Commission agenda. • Executive Officer's Report— Project Summary/Status o This is a brief 2-4 sentence informational paragraph indicating a summary and status of the project, 1 month prior to the project being placed on the agenda for Commission action. • Commission Agenda Memo — General Approval o This approval is for project related agreements, grants, licenses, easements etc. • Commission Agenda Memo — Design/Engineering Proposal Approval o This approval is primarily for any design/engineering proposal that staff expects to be over $100,000. • Commission Agenda Memo — Conceptual Approval o This approval allows for the Commission to provide review and comments on a project design/engineering/need, over $100,000, prior to completion of construction documents for bidding. 7 Al Page 3 Commission Agenda Memo — Construction Approval o This approval is the final approval given for a project that is over $100,000 to be implemented and constructed. • Executive Officer's Report —Approved Project Updates o Occasionally, staff will provide a project update that may report on various outside approvals or other project related activities that either has been requested by Commission or staff perceives a need to bring to the Commission's attention. Staff looks forward to further discussion of these projects and is preparing a similar list of FY2015 projects for Commission review during the budgetary process. vffiv� Project # Budget 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project IND Boat Launch, Accessible (MNRTF) ADD Pavilion, Campground Recreation - Design ADD Pavilion, Campground Recreation - Construction ADD Pavilion, Campground Recreation - Site ADM Admin Complex - Design (Space Study) ADM Administration HVAC Replacement -Phase II (Design.' GLG Bridge Replacement - #13 GLG Irrigation System - Replacement (Design) SPG Irrigation System - Replacement (Design) WLG Irrigation System - Replacement (Design) GLG Drainage Improvements (Design) GLG Parking Lot, Renovation (Design) GLC Parking Lot, Renovation (Design) GRV Campground, Utility Improvements (Design) GRV Section C Restroom - Change Order IND Playlot, Twin Chimney GRV Playlot, Concession IND Upper Bushman Boardwalk & Trail Phase II - Design RDG Storm Water Reclamation Project RDP Parking Lot Expansion - Design Mill Pond Dam Improvements - Inter -Local SAC Agreement SAC Horse Bldg K - Design WTR Storm Water Improvements WTR Parking Lot, Central Design WWP New Water Feature Design ADM NR - Herpetological Study Total Remaining Projects Budget/Actual Comments Preliminary Schedule Page # Grant approved, Agreement Pending OCPRC Grant $60,000.00 Approval Sep/Oct/Nov 2014 7A4 Included below 7A7 $530,974.00 Pending OCPRC Construction Approval June/July/Aug 2014 7A8 Included above Pending OCPRC Construction Approval June/July/Aug 2014 7A9 $76,625.00 Pending OCPRC Conceptual Approval May/June/July 2014 7A13 $28,160.00 Pending OCPRC Conceptual Approval May/June/July 2014 7A14 Pending OCPRC Conceptual/Construction $140,000.00 Approval June/July/Aug 2014 7A17 $10,000.00 Pending OCPRC Conceptual Approval Mar/April/May 2014 7A20 $10,000.00 Pending OCPRC Conceptual Approval Mar/April/May 2014 7A21 $10,000.00 Pending OCPRC Conceptual Approval Mar/April/May 2014 7A22 $18,000.00 Pending OCPRC Conceptual Approval Mar/April/May 2014 7A23 $27,500.00 Pending OCPRC Conceptual Approval July/Aug/Sept 2014 7A25 $27,500.00 Pending OCPRC Conceptual Approval July/Aug/Sept 2014 7A26 $42,500.00 Pending OCPRC Conceptual Approval June/July/Aug 2014 7A29 Requires OCPRC Approval overage in contingency April/May/June 2014 7A31 Pending OCPRC Concepetual/Construction $40,000.00 Approval - bid with GRV Playlot, Concession June/July/Aug 2014 7A32 $250,000.00 Pending OCPRC Construction Approval June/July/Aug 2014 7A35 Pending OCPRC Construction Approval if $150,000.00 proposals are over the $100,000 Aug/Sep/Oct 2014 7A38 $891,000.00 Pending OCPRC General Proposal Approval April/May/June 2014 7A40 $50,000.00 Pending OCPRC Conceptual Approval Oct/Nov/Dec 2014 7A41 Agreement Pending Commission and Springfield $150,000.00 Twp Approval. May/June/July 2014 7A43 $20,000.00 Pending OCPRC Conceptual Approval Oct/Nov/Dec 2014 7A46 $100,000.00 Researching Grant funding opportunities June/July/Aug 2014 7A48 $149,800.00 Pending Commission Proposal Approval June/July/Aug 2014 7A51 $80,000.00 Pending Commission Proposal Approval June/July/Aug 2014 7A53 $110,000.00 Pending Commission Proposal Approval May/June/July 2014 7A55 $2,972,059.00 7A3 Scope Description COUNTY�� C Capital improvement Status In -Progress iNu Independence Oaks Project Name Boat Launch, Accessible -grant MNRTF CIP Number Project Scope Installation of an accessible kayak/canoe boat launch near the existing boat lauch to Crooked Lake, including accessible paved pathway and parking at the existing gravel parking lot and boat launch area. Project Comments A Michigan Natural Resource Trust Fund Grant application was submitted in FY2013 to fund $37,700, 1-30-2014 Changed project status from Pending to In -progress, since the MNRTF Grant application was approved. Currently waiting for a signed agreement before work is completed. Carried FY2014 project budget over and into FY201S. Priority Title Health and Safety Number of Units 1 Forecasted Year 2014 Unit Type LS Proposed Amount $60,000.00 Unit Cost $60,000.00 Budgeted Amount $60,000.00 10-Feb-14 2:02 PM 7A4 GRAVEL PARKING (13 A TRAIL CROSSING PRAVEL KING 51GNAGE (132 S) o O I BOAT LA NCH ADA PARKING PROPOSED 8'I SIGNS (TYP) AGGREGATE P,TEI (4) ADA PARKING SPACS (2) VAN ACCESSIBLE L TRAIL CRO35ING SIGNAGE *-ION PROPOSEL) KA AK/ BQSTIN 10'\VIEE BOAT LAUN , ASPHAL TRAIL EXISTING BOAT DOCK RENTAL (4) ADA PARKING SPACS VAN ACCESSIBLE GRAVEL PARKING ADA PARKING / / C�igVEir SIGNS (TYP) BOATHOUSE/ IEB7HOOM S-2 SITE DEVELOPMENT PLAN DETAIL INDEPENDENCE OAKS SCALb $50 7A5 J ter.. 1 -- s r 3 ft Scope Description COU'KY�Q _..,'w"Im C Capital Improvement Status In -Progress ADD Addison Oaks Project Name Pavilion -Campground Recreation -Design CIP Number 604 Project Scope Design of a new 60X80 recreation pavilion with storage, replacing the existing tent Project Comments 3-1-2013 - Similar to GRV Rec. Pavilion. Concept has been created, however requires review by staff. Priority Title Forecasted Year Proposed Amount Budgeted Amount 11-Feb-14 10:50 AM 2-7-2014 Received OCPRC Conceptual Approval on November 2013. Received (3) Design proposals from existing annual architectural contracts. Total approved Design/Site Survey amount to date $21,105.75. Initial Design Meeting was held on January 22, 2014. Anticipate OCPRC Construction Approval at April/May/June Commission meeting (Subject to Change). Carried FY2014 project design budget over and into FY2015. Customer Service - Revenue Generation 2014 $47,500.00 $47,500.00 Number of Units Unit Type Unit Cost 7A7 OWL Scope Description � C Capital Improvement Status In -Progress ADD Addison Oaks Project Name Pavilion -Campground Recreation -Construction CIP Number 604 Project Scope Construction of the pavilion as designed in FY2013, including all necessary site and access improvements Project Comments No change for FY2014 Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-30-2014 Changed project status from Active to In -progress. 2-7-2014 Received OCPRC Conceptual Approval on November 2013. Received (3) Design proposals from existing annual architectural contracts. Total approved Design/Site Survey amount to date $21,105.75. Initial Design Meeting was held on January 22, 2014. Anticipate OCPRC Construction Approval at April/May/June Commission meeting (Subject to Change). Carried FY2014 project design budget over and into FY2015. Customer Service - Revenue Generation 2014 $450,000.00 $450,000.00 Number of Units Unit Type Unit Cost 11-Feb-14 10:50 AM 7A8 CAKL ND Scope Description COUNTYPARKS C Capital Improvement Status In -Progress ADD Addison Oaks Project Name Pavilion -Campground recreation -site CIP Number 604 Project Scope Construction of a recreation pavilion site, parking, gravel road, court games area etc. Project Comments 1-30-2014 - Changed project status from Active to In -progress. Priority Title Forecasted Year Proposed Amount Budgeted Amount 10-Feb-14 2:02 PM 2-7-2014 Received OCPRC Conceptual Approval on November 2013. Received (3) Design proposals from existing annual architectural contracts. Total approved Design/Site Survey amount to date $21,105.75. Initial Design Meeting was held on January 22, 2014. Anticipate OCPRC Construction Approval at April/May/June Commission meeting (Subject to Change). Carried FY2014 project site budget over and into FY2015. Customer Service - Revenue Generation 2014 $36,000.00 $36,000.00 Number of Units Unit Type Unit Cost 7A9 F-- C Q _T 6 a 122 DRAHNER ROAD . I... ••••e••••••e•111• Oiii i''i•e•••••••If'�••••e••••e•e1r•ei••••••• •• © e• • • e O • • •• e 1P'ROPOSED PAVILION i O • • `v` r r I • • III • • •• ••• • • • O Campground 4. 00 •, ® o ••• •• • •®� ••••••••e••• e••• • • • • • •• • • RCFlying Field 0 • • i e • • � Q °•�°m•°dW4•��`er'f•°•°•'•'•q•eve -• Conference iad i °•••••j°••°••Jr Center ° i ®•� ADAMs • • • • °° LAKE ed • • ;r °�•....° •�. D • ' • • • ° • • ••°oN • • • a •• ) °•• •u••••••e•••••••••� •r'm • • ® : • • • SCtOationn[1Ct • • • • • • • • • • ♦ do • • • • n° • PARK ENTRY Intersection where you are All maps oriented to North4Ma Direction of trumber next number ' © Parking (D Restrooms / L \ Playground Q Portable Toilet i *Trailhead (5 Water Tower Paved Trail ® Boardwalk • • • • • Natural Trail �— • Trail Intersections ® Nan -motorized entrance 04/13 24 cc O-cc J Disc Golf Course ADDISON DZAKS 1480 W. Romeo Road (32 Mile) Leonard, MI 48367-2432 e0000 °°om• - Buhl Lake Loop Hike, Bike, Skate Paved, long hill/elevation changes, steep downhill switchback miles Loop Hike, Bike Packed dirt, uneven terrain, slight 7.2 miles elevation changes ® Loop (#7-9-10; use Loop A) Hike, Bike Packed dirt, uneven terrain; paved, steep downhill switchb n 2.4 ck miles Trail Loop Hike, Bike, Equestrian z Packed dirt, uneven terrain; moderate elevation changes 3.7 miles (round trip) Loop (from #20 and back) Hike, Equestrian Packed dirt, uneven terrain, slight elevation changes 2.4 miles Singletrack (clockwise flow) Mountain Bike Only 6.8 miles �. • •..... • • • Packed dirt; uneven terrain, slight to steep elevation changes Connector Trail Hike, Bike, Equestrian 1.6 miles Crushedlimestone; <5% grade (2.4miles total toAddison East) ® Trail Link 7A11 • r 7Al2 Scope Description uRIAA%D C Capital Improvement Status In -Progress ADM Administrative Services Project Name Administration Complex - Study/Design CIP Number Project Scope Review and re-evaluation of existing 2008 space study of 3-4 facilities located at the Administration Complex, based on current and/or potential organizational needs and structure. Project Comments Based upon the total construction improvement cost of the three building locations. Current FY2013 expenditures are approximately $12,000 1-17-2014 - Changed the project status from Active to In -progress, since it is anticipated that a phase of construction will begin FY2015, upon commission approval. 2-7-2014 Modified the project title from Admin. Complex -Design. Staff are currently working with Design Resources for Architecture, LLC, who were the original drafters of the 2008 Space Study. Review and evaluation has been completed, with staff and consultant drafting a conceptual design to accommodate the suggested physical improvement to the (3-4) Adminstration Complex buildings. Anticipate OCPRC Construction Approval at May/June/July Commission meeting (Subject to Change). Carried FY2014 project design budget over and into FY2015. Priority Title Customer Service - Efficiency/Operational Savings Number of Units Forecasted Year 2014 Unit Type Proposed Amount $76,625.00 Unit Cost Budgeted Amount $76,625.00 13-Feb-14 8:28 AM 7A4W 7 of 26 Scope Description c�N"au� C Capital Improvement Status In -Progress ADM Administrative Services Project Name Administration HVAC Repair -Phase II - Design CIP Number Project Scope Persuant the HVAC study/report, Phase II, design/engineering for the replacement of air handling units and boilers, including the addition of new zone control boxes Project Comments Repairs are required due to a single control zone system and inefficient/older system components, that will increase comfort levels and reduce energy consumption. Refer to HVAC study/report for more details. HVAC-heating, ventilation and air conditioning. Priority Title Forecasted Year Proposed Amount Budgeted Amount 10-Feb-14 2:02 PM 1-22-1014 - Changed status of the project to In -Progress. At this time, the design is completed through the concept development and will be on hold until conceptual approval is obtained in a coordinated design effort with the Administration Complex Office Study/Remodeling. Customer Service - Facility Enhancement 2014 $28,160.00 $28,160.00 Number of Units 0 Unit Type PCT Unit Cost $281,600.00 7A14 k�wo- i RL .& Z� Scope Description c�'� C Capital Improvement Status In -Progress GLG Glen Oaks Golf Course Project Name Bridge Replacement - #13 CIP Number 1750 Project Scope Design and replacement of the existing bridge structure over the Pebble Creek drain, located near hole #13 due to deterioration and erosion of existing culverts and concrete path. Project Comments As of February 28, 2013 there is a funded balance of $30,000. Increase budget amount to $140,000 due to bridge loads for maintenance equipment. Priority Title Forecasted Year Proposed Amount Budgeted Amount 11-Feb-14 10:50 AM 1-22-2014 - Changed the project status from Active to In -Progress. Staff is coordinating the replacement with the exising Pond Dredge activities, since the location of this bridge is near the dredge site. Construction estimate/budget will be validated during the conceptual design process for commission approval. Carried FY2014 project design budget over and into FY2015. 2-7-2014 - Anticipate OCPRC Conceptual Approval at April/May/June Commission meeting (Subject to Change). Health and Safety 2014 $140,000.00 $140,000.00 Number of Units Unit Type Unit Cost 7A17 '+ �'. '� � �`jln + � + �'. ' ` '_� �r, � i�_ tom' ,.• .. r nk'e T J �•'p x';;'y ly a N "Id t A �` p 4 Project Location 4 0 '� � - f �, #`3 L co ALL kwi +' 4L - 4< wig �-X - >t J' i • �' �,.,' � I .. � `�' "*^",ter=':. _ amid. - _ 14 --fi ie � r '' !I' 11 i ... 1'� S dam' 0 .�. n • -'ic- Ct _ �, ' i e. 4I ;, .•' '- ` y,- ,...-fir . , Fey,' re,, r r.4 � J Fn_L A kiiA_1r1IM GLEN OAKS COUNTY PARK 30500 THIRTEEN MILE RD FARMINGTON HILLS 48334 Park Trails call othervalues> STATUS --­ Existing Cart Path —aim, Proposed Drive Park Boundary Waterway Hydric Features GLG - Bridge Replacement #13 a N 7AIR Feet Scope Description M � C Capital Improvement Status In -Progress GLG Glen Oaks Golf Course Project Name Irrigation System -Replacement -Design CIP Number Project Scope Design/engineering for the replacement of the existing 30+ year old irrigation system due to continual system repairs and increased maintenance costs. Project Comments 3-1-2013 - Design & budget should consider a phased approach depending on exisitng conditions. Design should be coordinated with SPG and WLG Golf Courses. Utilize consistent irrigation system components for versatilitiy in material ordering and repair. Priority Title Forecasted Year Proposed Amount Budgeted Amount 13-Feb-14 1-22-2014 - Design/engineering involved phased improvement/replacement design for the entire golf course, however with the golf course master plans scheduled for FY2015, the 2014 scope of work will only include an assessment of the drainage/irrigation requirements that will be included in the master planning process and replacement of a portion of the system in greatest need. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. Staff are currently working with Graber Associate, LLC, existing annual contract for Irrigation design services. Anticipate OCPRC Conceptual Approval at March/April/May Commission meeting (Subject to Change). 2-13-2014 - Originally budgeted for $15,000 however $5,000 was taken from this budget as well as GLG to allow all three courses to be completed at the same time for economies of scale. Customer Service - Efficiency/Operational Savings 2014 $10,000.00 $10,000.00 Number of Units 1 Unit Type PCT Unit Cost $15,000.00 7A20 Scope Description c'K� C Capital improvement Status In -Progress SPG Springfield Oaks Golf Course Project Name Irrigation System - Replacement, Design CIP Number Project Scope Design and replacement of the existing 30+ year old system due to continual system repairs Project Comments Priority Title Forecasted Year Proposed Amount Budgeted Amount 3-1-2013 - Design & budget should consider a phased approach depending on exisitng conditions. Coordinate with Storm Water Improvements and repair. 1-22-2014 - Design/engineering involved phased improvement/replacement design for the entire golf course, however with the golf course master plans scheduled for FY2015, the 2014 scope of work will only include an assessment of the drainage/irrigation requirements that will be included in the master planning process and replacement of a portion of the system in greatest need. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. Staff are currently working with Graber Associate, LLC, existing annual contract for Irrigation design services. Anticipate OCPRC Conceptual Approval at March/April/May Commission meeting (Subject to Change). 2-13-2014 Orignially budgeted for $15,000 however $5,000 was taken from this budget as well as GLG to distribute to WLG so that all three courses could be completed at once for economies of scale. Customer Service - Efficiency/Operational Savings 2014 $10,000.00 $10,000.00 Number of Units 1 Unit Type LS Unit Cost $15,000.00 13-Feb-14 8:24 AM 7A21 Scope Description COUNTY � C Capital Improvement Status In -Progress WLG White Lake Oaks Golf Course Project Name Irrigation System - Replacement, Design CIP Number Project Scope Design and replacment of the existing 30+ year old system due to continual system repairs Project Comments Design & budget should consider a phased approach depending on exisitng conditions. Priority Title Forecasted Year Proposed Amount Budgeted Amount 13-Feb-14 8:28 AM (5-16-12) Remove amount and try to fold this into the GLG & SPG Irrigation Designs. REMOVED FROM FY2013 BUDGET- reducing overall design budget to $30,000 BTW SPG/GLG/WLG (2-13-14) $10,000 was added to budget by taking $5000 from GLG & SPG so that all projects could be worked on at the same time for economies of scale Customer Service - Efficiency/Operational Savings 2014 $10,000.00 $10,000.00 Number of Units Unit Type Unit Cost 7A 224 of 26 Scope Description COUNTY C Capital Improvement Status In -Progress GLG Glen Oaks Golf Course Project Name Drainage Improvements - Design CIP Number Project Scope Design/engineering of various drainage improvements for each hole with varying scope of work, due to failing storm systems. Project Comments Design (10%) in FY2014 and approach construction on a phased implementation plan for the next 2 -3 years. Coordinate with park master plan, including parking lot and golf training facility design. Priority Title Forecasted Year Proposed Amount Budgeted Amount 13-Feb-14 8:28 AM 1-22-2014 - Changed the project status from Active to In -Progress. Design/engineering originally involved phased drainage improvement/replacement design for the entire golf course, however with the golf course master plans scheduled for FY2015, the 2014 scope of work will only include an assessment of the drainage requirements that will be included in the master planning process. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. Staff are currently working with Graber Associate, LLC, existing annual contract for Irrigation design services. Anticipate OCPRC Conceptual Approval at March/April/May Commission meeting (Subject to Change). Customer Service - Efficiency/Operational Savings 2014 $18,000.00 $18,000.00 Number of Units 10 Unit Type PCT Unit Cost $180,000.00 7JQ311 of 26 r S E \ f A - N t�y 4K * f r� Scope Description t�N Y ARKS C Capital improvement Status In -Progress GLG Glen Oaks Golf Course Project Name Parking Lot Improvements - Design CIP Number Project Scope Design/engineering for a complete renovation of the existing failing paved parking lot for the Golf and Conference Center, including all necessary ordinance and storm water compliance. Project Comments 1-22-2014 - Changed the status of the project to 'In -Progress'. This parking lot was last renovated in 1997, by milling and capping the conference center parking area and expanding the same parking area eastward toward the existing maintenance facility. This renovation project did not address the existing failing parking lot gravel base, drainage or storm water, therefore shortening the life- expantancy of the project. This project must consider and correct the storm water, drainage and parking lot electrical issues. At this time, the design/engineering is expected to begin late Spring/Summer for potential renovation in FY2015. Construction estimate/budget will be validated during the conceptual design process for commission approval. 2-7-2014 - Anticipate OCPRC Conceptual Approval at July/Aug/Sept Commission meeting (Subject to Change). Staff expect to release an RFP to exising annual Design/Engineers in March 2014. Carried FY2014 project design budget over and into FY2015. Priority Title Regulatory Number of Units 10 Forecasted Year 2014 Unit Type PCT Proposed Amount $27,500.00 Unit Cost $275,000.00 Budgeted Amount $27,500.00 1.0-Feb-14 21:02 PM 7A25 Scope Description cCauKM�� C Capital Improvement Status In -Progress GLC Glen Oaks Conference Center Project Name Parking Lot Improvements - Design CIP Number Project Scope Design/engineering for a complete renovation of the existing failing paved parking lot for the Golf and Conference Center, including all necessary ordinance and storm water compliance. Project Comments 1-22-2014 - Changed the status of the project to 'In -Progress'. This parking lot was last renovated in 1997, by milling and capping the conference center parking area and expanding the same parking area eastward toward the existing maintenance facility. This renovation project did not address the existing failing parking lot gravel base, drainage or storm water, therefore shortening the life- expantancy of the project. This project must consider and correct the storm water, drainage and parking lot electrical issues. At this time, the design/engineering is expected to begin late Spring/Summer for potential renovation in FY2015. Construction estimate/budget will be validated during the conceptual design process for commission approval. Priority Title Regulatory Forecasted Year 2014 Proposed Amount $27,500.00 Budgeted Amount $27,500.00 13-Feb-14 7:53 AM Number of Units Unit Type Unit Cost 7A26 n , - , 1p, OKIAND i r I GLEN OAKS COUNTY PARF+. r 30500 THIRTEEN MILE Ra FARMINGTON HILLS 48334 u. a dr • , ir GLEN OAKS GOLF COURSE �a PARKING LOT RENOVATION , IT;—� 13-MILE RE). _ _ a - u - o + 4.0 e ,., - IR ' i • x �r � `h - 1 Y ;{ • llaaz� Feet 7A28 LA Scope Description COUNTY C Capital improvement Status In -Progress GRV Groveland Oaks Project Name Campground -Utility Improvements -Design CIP Number Project Scope Design/Engineering to upgrade and improve the electrical system of camping Section A, B, & C, to meet the requirements of the modern recreational vehicle power requirements, including the consideration of other site utilities. Project Comments 3-2013 - Existing pedestals are under powered for todays RV's and water lines may need to be replaced due to electrical improvements. Consider surveying the RV Market for proper amperage. Consider a phased approach (50 sites per year) to the installation and to include a portion of the sites for Winter Camping. Priority Title Forecasted Year Proposed Amount Budgeted Amount 11-Feb-14 1-8-2014 Modified project scope. Project design/engineering should consider and evaluate sanitary and Wifi capabilities for each site. 2-7-2014 Awarded annual contract vendor, Hubble Roth & Clark, Inc (HRC) $9,992.00 for the required conceptual design/engineering services only. Awarded annual contract vendor, Frank Rewold & Sons, Inc (FRS), $3,200.00 for the required pre -construction services required for design budget validation. Total approved conceptual design/engineering to date is $13,192.00 Initial Design Meeting was held on January 10, 2014. Anticipate OCPRC Construction Approval at June/July/August Commission meeting (Subject to Change). Carried FY2014 project design budget over and into FY2015. Customer Service - Efficiency/Operational Savings 2014 $42,500.00 $42,500.00 Number of Units 10 Unit Type PCT Unit Cost $425,000.00 10:50 AM 7A29 ?AKLAND Groveland Oaks County Park 14555 Dixie Hwy. Holly, MI 48442 Oakland County Parks & Recreation 2800 Watkins Lake Road O Waterford, MI 48328 Map created on 10/3 f/08 Daniel Stencil mr 'Tin Inforrnabon pmveed tar.Wllh has be.n compllre ham recorded dead., pleb, tee mop., —y. end.!hear pupil. r.ord.. It le not.I.geIN r.mded map or survey and Ie rel Inbreed to be ueade.on.. U..r..hauld.nwit the lnformadon.urns me ntlormtl.bove»hen qu.stiom arise' Groveland Oaks 1-Maintenance Building 2-Lot C Restroom 3-Play Lot Section C 4-Boat Launch 5-Boat Launch Deck 6-Contact Station 7-Maintenance Building 8-Pavilion 9-Concession Building 10-Group Camping 1 Shelter 11-Group Camping2,3 Shelter 12-Group Camping4,5 Shelter 13-Group Camping 6,7 Shelter 14-Group Camping 8,9 Shelter 15-Group Camping 10,11 Shelter 16-Group Camping 12,14 Shelter 17-Mini Golf Course 18-Pine Grove Playground 19-Pine Grove Restroom/Laundry 20-Playground 0 245 490 /ADO Feet 7A30 Scope Description COUNTYKAR C Capital Improvement Status Completed GRV Groveland Oaks Project Name Restroom/Shower-Section C CIP Number 1751 Project Scope Renovation of existing restroom/shower building Project Comments Utilize existing renovation design As of February 28, 2013 there is a funded balance of $400,000. The funded balance has been adjusted by $140,000 to reflect site and building modifications/validations brought to light during the design process. Priority Title Forecasted Year Proposed Amount Budgeted Amount 10-Feb-14 3:13 PM 1-8-2014 - Changed project status to completed. 2-7-2014 - Project is expected to be completed by the end of FY2014, however due to existing unforseen conditions, project contigency is expected to be exceeded, therefore, requiring OCPRC Approval. Customer Service - Efficiency/Operational Savings 2014 $638,000.00 $638,000.00 Number of Units 1800 Unit Type LF Unit Cost $300.00 7A31 Scope Description C Capital Improvement IND Independence Oaks Project Name Play Lot -Twin Chimneys CIP Number Status Active QAXLAND COUNTY PARKS Project Scope Replacement of the existing 20+ year old play ground at Twin Chimneys for compliance with Consumer Product Safety Commission's recommendations for public playgrounds. Project Comments 1-22-2014 - Changed the project status from Active to Completed, since staff are currently bidding this playground replacement project, along with the Groveland Oaks Playground Replacement project. It is anticipated that this replacement will be completed before September 30, 2014. 2-7-2014 - Staff is currently out for bidding for this playground replacement project, concurrently with the Groveland Oaks - Concession Playground Replacement. Anticipate OCPRC Construction Approval at April/May/June Commission meeting (Subject to Change). Carried FY2014 project construction budget over and into FY2015. Priority Title Regulatory Number of Units 1 Forecasted Year 2014 Unit Type LS Proposed Amount $40,000.00 Unit Cost $40,000.00 Budgeted Amount $40,000.00 10-Feb-14 3:00 PM 7A32 Tyy,���� �', � j Wry ; ;� ^A*r ` i -• yn. V�� �i�j r � � i r �� •� - alb „-i r.. �*^ � � {� � \®V) � � -.,��� � r } ors.. % .• i A�. 'hLf 'r�i a" � _�_ � :� � � • . r+�Y �' � , + 1- Il• ��.`' - Q� �p� (�yy'yq},P �1 t � � r4.c■�;, :.d!}A.a�""'' `a. u;,'. r.'ini' S _I'ol'�� � , {�����V �i� T.; .'�Y �f `" �'�1� � - L, ,�F ' `�- \ a� }• � � �� r '` ,. 4,r- y j�a 6 r t r'r e�4 4!0-W, ;R 4 `; 1 d� �• �-t' ;� �;�' - - r,i i. �y �, y-; ,r;fr {r r;�'�l, .4 � - LLLTTTTYYYY"''4444 � .r�I• � �.. s,. �"j .+ :4�f s� rA '� �i *-� S!'� ` � ii`� r�e�� �,1�, � dr fx n y• � TI -c — _ -m�� '�.f 1, i _ J,{,�,`.. a; - �,.. _ �� i d' •• _ * '., t��i;., 4 '�,�� d'y 1�► .,�•K, , ' ;fit �'. � •!.. is l �,. ., 'jfl�'�{ _ _ ,� i � S. Y. � - , Jyr 4q � J r T• .< .-reerr-r ir.-. �..�_" c�:. - . _ •. nr'. Y-v ... _. i -_. —. _ - _.—" .._ hi'^? _ 1. � .. .mh,...... _. .. _ ���1��=5.,r, Scope Description COUNTYKa C Capital Improvement Status In -Progress GKV Groveland Oaks Project Name Play Lot, Concession CIP Number Project Scope Design, removal and installation of a replacement play structure due to failing wood structure and non -conforming components Project Comments This is evaluated each year during our annual playground inspections. Confirm FY with Grant Application 1-8-2014 - Changed the status of the project from active to in -progress, anticipating completion after the campground closes in the Fall of 2014. 2-7-2014 - Staff is currently out for bidding for this playground replacement project, concurrently with the Independence Oaks - Twin Chimney Playground Replacement. Anticipate OCPRC Construction Approval at April/May/June Commission meeting (Subject to Change). Carried FY2014 project construction budget over and into FY2015. Priority Title Regulatory Number of Units 1 Forecasted Year 2014 Unit Type LS Proposed Amount $250,000.00 Unit Cost $250,000.00 Budgeted Amount $250,000.00 10-Feb-14 2:02 PM 7A35 r. ,4 le�ll� mF i G � hFT •. It i 4 t OWL Scope Description � C Capital Improvement Status In -Progress IND Independence Oaks Project Name Upper Bushman Boardwalk & Trail Phase II - Design CIP Number Project Scope Design/engineering of approximately 1.6 miles of asphalt/boardwalk trail access along Sashabaw Road from the newly acquired Independence North Property to the Main Entrance of the park. Project Comments This phase requires a partnership between OCPRC and Independence Township, since natural areas may impact overall route. Initial Grant Budget $1,586,353.00. Due to partnership, Phase III may be more appropriate to complete before Phase II Priority Title Forecasted Year Proposed Amount Budgeted Amount 13-Feb-14 1-22-2014 - Changed the project status from Active to In -progress and modified project scope to include the length and type of trail. Carried FY2014 project design budget over and into FY2015. Staff expect this project to carry into FY2015/FY2016, for completetion of the grant application/agreement process. 2-7-2014 - Awarded annual contract vendor, Giffles-Webster Engineering (GWE) $14,700.00, plus $13/recorded tree over 6"dbh, for the required land surveying services only. A Request for design/engineering proposal will be required, since design engineering is anticipated to be over $100,000. Anticipate OCPRC Construction Approval at Aug/Sept/Oct Commission meeting (Subject to Change). Carried FY2014 project design budget over and into FY2015. Customer Service - Facility Enhancement 2014 $150, 000.00 $150,000.00 Number of Units Unit Type Unit Cost 8:28 AM 7A4$17 of 26 f.�l}�yam' N!rcr:-{. 1•, r•IAA�'• r.., � 1 M. 1: JI . , • if• 'i"3-�:'j�,• j E%ISTINGTRAIL •!tr •• 1 /��py��� •! AN CROSSIVALK 'j r / 40 .•�,�"' , 1: •'"'vy/',�' �, `#' �� INDEPtENDENCE!�NOR,TH �, �' " "'} `1�-�•f PROPOSED BOAR WALK SECTION low 1, iA � e • ' 4. /���' 1�; �� D. !+ram ,: , r� w PROPOSED PATH- row� i '�'�j��'yyryryiirr S f i • 1' < -i S �., ��' �'�T,3r •J N� - YID � � (IND,EPENDEPI'CE OAKS 1 �' o �,. t,; I ' - rt y�1 _ � •3i I of 11r ( J MY F.,✓y�I�'fr, PROPOSED PATH Y�.p..t 1'•;' x. jF T 1 FI i 4., J,r4�' }�, ;�1� 4 � � � - s, -•�' 1*+1 ,^ff� �/ ���•�,•1 t �1C. �„ p � .7 •' �rt LAI tN�'Z �r: `; �� ^, �� try .•i ��:, � fit' � �'+4r� �� `�'•'.�;�,; +I.�yM J +',`� � • rW. •o" •S �} PROPOSED BOARDWALK SECTION t r 4 �•• p Ai'F� ..�y'•:If.1114t IL ?rid PARK ENTRANCE �,$] e! �`A�' `�' .l ) 'p ._ •� G. Y S. •,'�,fT 1'��l� S11 'E (1 / ' yMakdS5201. IND SAFETY PATH 50 00 1300 600 900 1,2; _ Feet . Scope Description cCOUNTAND C Capital Improvement Status In -Progress RDG Reid Oaks Golf Course Project Name Storm Water Reclamation -Golf Course CIP Number 1498 Project Scope Design and construction of the conceptual design to utilize existing storm water from the GWK to fill sediment ponds Project Comments 3-1-2013 - The conceptual design intends to utilize the exisitng irrigation pond and for the creation of other water hazards/retention, reducing costs for city water Add $250,000 for Pond Creation. Awaiting a proposal from W RC for engineering services. As of February 28, 2013 there has been $5,315.28 expened for this project. 1-29-2014 - Modified previous intial budget from $891,000 to $1,080,000 based upon existing feasibility study and construction management estimates. Construction estimate/budget will be validated further during the bid process for commission approval. 2-7-2014 - Staff is currently on HOLD with this project until other alternatives are explored or readdressed with the City of Madison Heights. Priority Title Customer Service - Efficiency/Operational Savings Number of Units 1 Forecasted Year 2014 Unit Type LS Proposed Amount $891,000.00 Unit Cost $1,080,000.00 Budgeted Amount $891,000.00 13-Feb-14 8:28 AM 7A4019 of 26 Scope Description COU'KY�� C Capital Improvement Status Active RDP Red Oaks Park Project Name Parking Lot Expansion -Design (nature center) CIP Number Project Scope Design Engineering of an initial 200 space parking lot for the Nature Center Project Comments Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-29-2014 - Unchanged for FY2015. Construction estimate/budget will be validated during the conceptual design process for commission approval. 2-7-2015 - With the shared financial interest in this project with the City of Madison Heights, this design/engineering will not begin until after the beginning of the City's Fiscal Year, July 1, 2014. It is anticipated that a cooperative project team involving both financial interest will be assembled to draft a Request for Proposal to complete the necessary Design Concept and Construction Documents for this project. Anticipate OCPRC Conceptual Approval at the Oct/Nov/Dec Commission meeting (Subject to Change). Carried FY2014 project design budget over and into FY2015. Customer Service - Facility Enhancement 2014 $50,000.00 $50,000.00 Number of Units 0 Unit Type PCT Unit Cost $500,000.00 11-Feb-14 1:19 PM 7A41 I Scope Description COUNTY�`Q WM C Capital Improvement Status In -Progress SAC Springfield Oaks Activity Center/Park Project Name Dam Improvements - Spillway CIP Number Project Scope Design/Engineering for the potential removal and replacement of existing deteriorating water spillway and other improvements, in collaboration with Springfield Township Officials/Board Project Comments Partner with Springfield for funding responsibilitiy. Verify Budget with SME Report. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. In discussion with Springfield Township Official , who have a finacial interest in the maintenance of this Mill Pond, staff and officials are exploring options, alternatives and opportunities with this dam, inlcuding additional partnering and funding. No design or construction work is expected for FY2014, however staff are finalizing an Inter -local agreement for project management and process, that will require General Commission Approval in FY2014. Anticipate OCPRC General Approval at May/June/July Commission meeting (Subject to Change). Priority Title Regulatory Number of Units 1 Forecasted Year 2014 Unit Type LS Proposed Amount $150,000.00 Unit Cost $150,000.00 Budgeted Amount $150,000.00 11-Feb-14 10:50 AM 7A43 a� ma w LU D L 0L CO U) z ( a. 1) � lk�74 C) LL FTwT---. Cl) C) LO LO I- 0. 41'. 6rW i.1 QNKLANo Scope Description UNTYFMKs C Capital Improvement Status In -Progress SAC Springfield Oaks Activity Center/Park Project Name Horse Bldg K Construct - Design CIP Number Project Scope The review, evaluation and redesign of a previous 2009 design/engineered 120'x80' indoor/covered practice facility, including all necessary site improvements/utilities, in collaboration with the 4-H Horse Council and their current funding of approx. $40K. Project Comments Potential partnership with the 4-H Horse Council. An outdoor practice arena was constructed in this location in FY2009 1-30-2014 Changed project status from Active to In -progress. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. Modified project scope to include approximate size of the new facility. Currently staff anticipate to begin the necessary design/engineering for this faciliy in July/Aug 2014. Anticipate OCPRC Conceptual Approval at Oct/Nov/Dec 2014 Commission meeting (Subject to Change). Priority Title Customer Service - Facility Enhancement Forecasted Year 2014 Proposed Amount $20,000.00 Budgeted Amount $20,000.00 Number of Units 1 Unit Type LS Unit Cost $20,000.00 10-Feb-14 2:02 PM 7A46 r-4 7A47 Scope Description WM, TyF a� C Capital Improvement Status Pending WTR Waterford Oaks Activity Center/Park Project Name Storm Water Improvements CIP Number Project Scope Design and construction of erosion control measures along the property line adjacent to Telegraph Road Project Comments This has been identified as a grant opportunity to be compliant to SWPPI 1-30-2014 Changed project status from Active to Pending, since staff are researching potential funding opportunities for this project. 2-7-2014 - If an funding opportunity is identified, OCPRC Approval will be required. Anticipate OCPRC Construction Approval at June/July/Aug 2014 Commission meeting (Subject to Change or removed if no opportunities are available). Priority Title Regulatory Number of Units 1 Forecasted Year 2014 Unit Type LS Proposed Amount $100,000.00 Unit Cost $100,000.00 Budgeted Amount $100,000.00 11-Feb-14 1.31 PM 7A48 r-. * .. r # * 4 40 ~ I I }# ' ' •J, 49 ICI XL115 6- ( + - ,. Alt Ph pow. v ti ti` I v\ + r V '� '�' � - F � •# f 4 _ I+' =� Lam' — — — — +k ± x r } WTR: Storm Water IMpr33VOmL-rLL!5 60 jr 1• ' � # —_'� - }�y� � � `max 'F ��� ``•'�� y ,� �• �� �� � �ARM; � y NA 7A49 Scope Description OUNY PA S C Capital Improvement Status In -Progress WTR Waterford Oaks Activity Center/Park Project Name Parking Lot, Central, Design CIP Number 1122 Project Scope Design/Engineering of a centralized parking lot that will serve the waterpark, winter recreation, BMX and Toboggan Complex. Project Comments Includes all necessary storm water detention and incorporation of potential event camping sites for BMX. Due to the potential size of this project, recommend to decided on a phase development project. 250 spaces per year @$2200. Priority Title Forecasted Year Proposed Amount Budgeted Amount 11-Feb-14 10:50 AM 1-30-2014 - Changed project status from Active to In -progress. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. Staff are currently drafting a Request for Proposal for the necessary design/engineering of this project, in coordination with the existing WWP -New Water Feature Design. Staff anticipates design/engineering proposals to be over $100,000, therefore OCPRC Approval is required. Anticipate OCPRC Proposal Approval at June/July 2014 Commission meeting (Subject to Change). Customer Service - Efficiency/Operational Savings 2014 $149,800.00 $149,800.00 Number of Units 700 Unit Type SPC Unit Cost $214.00 7A51 a nra AT .77 tab VVTR: Parking Lot - Central Design -40k 41L Ap A M ALI A 7A52 Scope Description'COMMKS uNrr l�utKs C Capital Improvement Status In -Progress WWP Waterford Oaks Waterpark Project Name New Water Feature, Design CIP Number 997 Project Scope Design, removal and installation of the existing aging slidewinder structure Project Comments Current efforts and BSD include Market Analysis. As of February 28, 2013 there has been $34,991 expended for this project. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-30-2014 Changed project status from Active to In -progress. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. Staff are currently drafting a Request for Proposal for the necessary design/engineering of this project, in coordination with the existing WTR - Parking Lot - Central. Staff anticipates design/engineering proposals to be over $100,000, therefore OCPRC Approval is required. Anticipate OCPRC Proposal Approval at June/July 2014 Commission meeting (Subject to Change). Customer Service - Revenue Generation 2014 $80,000.00 $80,000.00 Number of Units 1 Unit Type LS Unit Cost $80,000.00 10-Feb-14 2:02 PM 7A53 i*-jm + 1� 1;, T��• _�,_ ,--- � +,� . ,: -� -. � r� ��'. .-�a 1. � LalF'� 1 s aka' +T.Tii 'tom`«'.:# man" d* Ap p 31W60 mot WWP: New Water Feature Design A. 7A54 Scope Description �� � D M Maintenance Status Active ADM Administrative Services Project Name NR-Herpetological Study CIP Number Project Scope A phased baseline assessment of amphibian and reptile diversity within the parks, similar to previous baseline studies of natural upland and lake communities. Project Comments Priority Title Forecasted Year Proposed Amount Budgeted Amount NR-Natural Resources 1-22-2014 - Currently an RFP is being drafted for competitive bid through OC Purchasing, therefore the status of this project was changed to In -Progress. 2-7-2014 - Carried FY2014 project Study budget over and into FY2015. Assessment of habitat use and spatial distribution, identification and delineation of habitat indicative of special concern species with the goal of better informing the strategic management of OCPR's prescribed burn, mowing and invasive management programs in response to sensitive amphibian and reptile species and associated supportive natural communities within the parks. 2014/2015 - Baseline Herpetological Studies (10 Parks) 2016 - Critical Habitat Assessments & Report Preparation (10 Parks) 2017 - Identification of Grant Funding Opportunities for Implmentation of Management Recommendations. As an example of one, the Eastern Massasauga is currently under consideration of Federal Threatened and Endangered Species, therefore this baseline survey will assist in identifying critical natrual habitat and physical occurances of this species within our parks. This will minimize and mitigate the potential designation of resticted park areas due to our management practices. Customer Service - Facility Enhancement 2014 $110,000.00 $110,000.00 Number of Units 1 Unit Type LS Unit Cost $110,000,00 13-Feb-14 9.55 AM 7A55