HomeMy WebLinkAboutAgendas/Packets - 2014.03.05 - 40246MEETING NOTICE
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a regular meeting of the
Oakland County Parks and Recreation Commission will be held at 9:00 on
Wednesday, March 5, 2014, at the Glen Oaks Conference Center, located at
30500 Thirteen Mile Road, Farmington Hills, MI 48334-2212.
GERALD A. FISHER
CHAIRMAN
Telephone: (248) 858-4603
2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
248.858.0906 • 1.888.00PARKS • DestinationOakland.com
01iZAKLANDCOUNTYPARKS
Gerald A. Fisher
Chairman
J. David VanderVeen
Vice Chairman
John A. Scott
Secretary
Pecky D. Lewis, Jr.
Chairperson Emeritus
A. David Baumhart III
Gregory C. Jamian
Robert E. Kostin
Christine Long
Gary R. McGillivray
Jim Nash
Daniel J. Stencil
Executive Officer
February 26, 2014
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................. . Oakland County Parks
Glen Oaks Conference Center
30500 Thirteen Mile Road
Farmington Hills, MI 48334-2212
TIME ................................... Wednesday, March 5, 2014
9:00 a.m.
PURPOSE ................................ REGULAR MEETING
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Daniel J tencil
Exec ive Officer
Next Meeting: March 12, 2014 @ 10:00 a.m.
Oakland County Parks Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and Recreation Commission Meeting
Glen Oaks Conference Center
30500 Thirteen Mile Road, Farmington Hills, MI 48334-2212
Wednesday, March 5, 2014
9:00 A.M.
Agenda
Page #'s
1.
Call Meeting to Order
2.
Roll Call
3.
Pledge of Allegiance
4.
Approval of Agenda
1-3
5.
Approval of Minutes: Regular Meeting of 02/19/14
6.
Public Comments:
7.
PRESENTATION: J. David VanderVeen, Chairman - Fire & Ice Committee
8.
CONSENT AGENDA
4-5
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
01/31/14 (FM 04, FY14)
6
B. Monthly Revenue and Expenditure Comparison Report for Month Ending
01/31/14 (FM 04, FY14)
7
C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
01/31/14 (FM 04, FY14)
8-9
D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
For Month Ending 01/31/14 (FM 04, FY14)
10
E. 2014 1 st Quarter Financial Forecast
11-12
F. OCPR 2014 1 st Quarter Temporary Use Permits
13-14
G. OCPR 2014 1st Quarter Contributions Report
9.
REGULAR AGENDA:
15-18
A. Request to Purchase Golf Carts
19-29
B. 2014 Michigan Natural Resources Trust Fund - Groveland Fishing Dock Grant Application
30-70
C. Addison Oaks Master Planning: Draft Vision and Objectives
71-78
D. Temporary Use Permits: 1. Springfield Oaks Antique Show May 3-4, 2014/Oakland Parks Foundation
Teworary Use Permit & Alcohol Sales Request
79-86
2. El Centro La Familia-Cinco de Mayo Event 05/05/14 - Waterford Oaks
County Market - Temporary Use Permit & Alcohol Sales Reauest
Action Reauired Presenter/Phone # (*1
------ G. Fisher 514.9814
Approval G. Fisher/D. Stencil 858.4944
Approval V. Valko 858.4603
G. Fisher
S. Wells 858.4634
Approval J. Phelps 858.5319/D. Stencil
Approval J. Phelps/D. Stencil
Approval J. Phelps/D. Stencil
Approval J. Phelps/D. Stencil
Approval J. Phelps/D. Stencil
Approval M. Prowse 858.4630/D. Stencil
Approval B. Stepp 858.4636/D. Stencil
Informational/Approval J. Dunleavy 858.4647/T. Hughes 343-1011
Informational/Approval/BOC M. Prowse/D. Stencil
Informational D. Folland 736.1649/D. Stencil
Informational/Approval M. Prowse/D. Stencil
Informational/Approval M. Prowse/D. Stencil
BREAK AT THE DISCRETION OF THE CHAIR
10. STAFF REPORTS
A. Participation and Program Review FY 2014, Month 04
87 B. Food and Beverage Committee Update
88-90 C. Land Acquisition - Review Process Presentation
91-109 D. Executive Officer's Report
E. Executive Committee Update
11. OLD BUSINESS
12. NEW BUSINESS
13. ADJOURN
Receive and File
J. Dunleavy/T. Hughes/T. Fields 858.0914
Receive and File
P. Castonia/D. Stencil
Informational
D. Folland/D. Stencil
Receive and File
D. Stencil
G. Fisher
G. Fisher
Immediately following meeting a brief tour will be conducted of the Building Interior
Renovations and current/future projects on the grounds at Glen Oaks Golf Course.
Next Meeting: 9 a.m. on Wednesday, April 2, 2014 at
Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328
* Special OCPR Commission Meeting Wednesday, March 12, 2014 @ 10:00 a.m.
* Note: All phone numbers are area code (248) unless otherwise noted.
Oakland County Parks and Recreation Commission Special Meeting
February 19, 2014
Chairman Fisher called the special meeting to order at 10:32 a.m. in the Commission meeting room at the
Oakland County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin,
Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
Vice Chairman J. David VanderVeen
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Brittany Bird, Natural Resources Planner
Zach Crane, Architectural Engineer II
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Jim Dunleavy, Chief -Park Ops. & Maint.- N. District
Tom Hughes, Chief -Park Ops. & Maint.- S. District
Terry Fields, Chief -Recreation Programs & Services
Jennifer Myers, Architectural Engineer II
OC Fiscal Services Jeff Phelps, Supervisor II
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Scott, to approve the agenda as submitted.
AYES: Baumhart, Fisher, Jamian, Kostin, Long, Lewis, McGillivray, Nash, Scott (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mrs. Long, supported by Mr. Baumhart, to approve the minutes of the OCPR Regular
Commission Meeting of February 5, 2014, with the following changes:
PUBLIC COMMENTS - Chanae to:
Lisa McKay-Chiasson, of the Oakland County Health Department, clarified that the program reported
in the Executive Officer's Report for WIC was not a "partnership" and was not a program of the
Oakland County Parks. The Health Department received a grant, and would use the monies to
purchase park entry passes from OCPR, and OCPR would not be contributing any money to this
program.
OCPRC Executive Committee Update - Chanae to:
Chairman Fisher provided the following update from the January 21, 2014, Executive Committee
meeting: The Committee made suggestions that could enhance the review and efficiency of the
consideration of the possibility of the purchase of property near Highland Oaks. In addition, there
have been further discussions with Oakland Parks Foundation regarding resource support from
Oakland County Parks. The Committee has evaluated this request and also reviewed it with
Corporation Counsel. There is a very narrow opportunity to provide the support being requested.
The Commission is waiting to hear back from Oakland Parks Foundation on whether they would be
agreeable to the very limited availability of support based on statutory obligations/limitations.
AYES: Baumhart, Fisher, Jamian, Kostin, Long, Lewis, McGillivray, Nash, Scott (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no public comments.
REGULAR AGENDA:
FY 2014 Capital Improvement Proiects/Major Maintenance Proiects Presentation (Focus on Scope and Cost
of Proiects for 2014)
Staff prepared a presentation for the Commission in order to provide detailed information on the planning and
construction process for the remainder of the FY 2014 Capital Improvement and Major Maintenance Projects.
This included the steps necessary for each project from initial planning/budgeting, to conceptual design, and
then construction approvals, in addition to the bid procedures and coordination of efforts with OC Purchasing.
Staff also explained that by utilizing OCPR employees we experienced great cost savings, while some projects
were able to be completed well below the projected budget. Staff provided updates on the following
remaining projects for FY 2014:
• Independence Oaks Boat Launch, Accessible (MNRTF Grant)
• Addison Oaks Pavilion, Campground Recreation
• Administration Complex - Design (Office Space Study)
• Administration HVAC Replacement -Phase II
• Glen Oaks Golf Course Bridge Replacement - #13
• Glen Oaks Golf Course Irrigation System - Replacement
• Springfield Oaks Golf Course Irrigation System - Replacement
• White Lake Oaks Golf Course Irrigation System — Replacement
• Glen Oaks Golf Course Drainage Improvements
• Glen Oaks Golf Course Parking Lot, Renovation
• Glen Oaks Conference Center Parking Lot, Renovation
• Groveland Oaks Campground, Utility Improvements
• Groveland Oaks Section C Restroom — Forecasted Change Order
• Independence Oaks Playlot, Twin Chimney
• Groveland Oaks Playlot, Day Use/Beach Area
• Independence Oaks Upper Bushman Boardwalk & Trail Phase II
• Red Oaks Golf Course Storm Water Reclamation Project
2
• Red Oaks Parking Lot Expansion
• Springfield Oaks Mill Pond Dam Improvements - Inter -Local Agreement with Springfield Township
pending
• Springfield Oaks Horse Bldg K
• Waterford Oaks Storm Water Improvements
• Waterford Oaks Parking Lot, Central Design
• Waterford Oaks Waterpark New Water Feature Design
• Administration Natural Resources - Herpetological Study for park system natural resources
The Commission requested staff to provide additional information at a future meeting on the following items:
• Procedures for projects over $100,000
• Procedures for projects under $100,000
• Process for approvals of projects that include grant funds with and without matching funds
• Define and further explain the design cost portion of the project budgets, including what it will
be used for and how the figures are determined
In addition, the Commission asked staff to provide updates on the Capital Improvement projects on a monthly
basis — under the Consent Agenda portion of the meetings, possibly to start in April 2014.
The Commission thanked the staff for pulling all of the data together for the presentation and providing the
information on these projects for the remainder of FY 2014.
Manager of Parks and Recreation Operations Sue Wells and Executive Officer Dan Stencil advised the
Commission that the format used at this meeting for the CIP/Major Maintenance projects would be the same
format that will be used for the FY 2015 Budget process for 2015 CIP and Major Maintenance projects.
OLD BUSINESS:
There was no old business to report.
NEW BUSINESS:
There was no new business to report.
ADJOURNMENT:
Meeting adjourned at 12:20 p.m.
John A. Scott, Secretary Vicky Valko, Recording Secretary
3
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 5, 2014 AGENDA ITEM NO, 8
FISCAL SERVICES - P&R ACCOUNTING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Brian Menghini, Fiscal Services Supervisor it
Jeffrey Phelps, Fiscal Services Supervisor II
Submitted: February 19, 2014
Subject: Consent Agenda — OCPR Monthly Financial Reports
8, A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT
January, 2014 (FM 4, FY 2014)
8. B. REVENUE AND EXPENDITURE COMPARISON REPORT
January, 2014 (FM 4, FY 2014)
8. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT
January, 2014 (FM 4, FY 2014)
8. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET
POSITION
January, 2014 (FM 4, FY 2014)
8. E. 2014 1s` QUARTER FINANCIAL FORECAST
4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT
FM4FY2014
(FOR MONTH ENDING V31114)
2014
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
S11,920,000.00
$6,404,178.56
$5,515.821,44
53.7%
Other
255,525.00
98,725.06
156,799.94
38.6%
GLEN OAKS GOLF COURSE
774,000,00
32,876.67
741,123.33
4.2%
LYON OAKS GOLF COURSE
1,126,000.00
81,863.91
1,044,136.09
7.3%
RED OAKS GOLF COURSE
325,200.00
16,403.10
308,796,90
5.0%
SPRINGFIELD OAKS GOLF COURSE
693,254,00
36,453.44
656,800.56
5.3%
WHITE LAKE OAKS GOLF COURSE
729,128.00
47,022.00
682,106.00
6.4%
ADDISON OAKS CONFERENCE CENTER
140,000,00
22,078.55
117,921.45
15.81k
GLEN OAKS CONFERENCE CENTER
200,000.00
41,500.61
158,499.39
20.6%
LYON OAKS CONFERENCE CENTER
105,000.00
38,179.39
66,820.61
36.4%
SPRINGFIELD OAKS CONCESSION
12,000.00
0.00
12,000.00
0.0%
WHITE LAKE OAKS CONFERENCE CENTER
51,000.00
0.00
51,000.00
0.00/
OAKLAND COUNTY MARKET
181,450.00
41,310.51
140,139,49
22.B %
ADDISON OAKS PARK
486,180,00
B9,098.36
397,081.64
18.31/D
GROVELAND OAKS PARK
753,300.00
29,437.51
723,862.49
3.9%
HIGHLAND OAKS PARK
9,640.00
3,078.84
6,561.16
31.9%
INDEPENDENCE OAKS PARK
319,198.00
45,165.28
274,032.72
14.1 %
LYON OAKS PARK
100,000.00
15,280,00
81,720,00
18.3%
ORION OAKS PARK
109,500.00
23,559.00
85,941.00
21.5%
RED OAKS DOG PARK
42,000.00
6,948.00
35,052.00
16.5%
RED OAKS PARK
9,500.00
1,732.00
7,768.00
18.2%
ROSE OAKS PARK
2,500.00
10,000.00
(7,500.00)
400.0%
SPRINGFIELD OAKS ACTIVITY CENTERIPARK
81,463.00
37,253.74
44,209.26
45.7%
WATERFORD OAKS ACTIVITY CENTER/PARK
35,173.00
22,175.50
12,997,50
63.0%
RECREATION PROGRAMS & SERVICES
264,000.00
55,71165
208,286.35
21.1%
CATALPA OAKS PARK
8,000m
200.00
7,800.00
2.5%
RED OAKS WATERPARK
1,036,800.00
0.00
1,036,800.00
0.0%
WATERFORD OAKS BMX
17,700,00
655.00
17,045.00
3.7%
WATERFORD OAKS WATERPARK
672,850-00
0.00
672,850,00
0,0%
CAPITAL IMPROVEMENT
5,435,648,00
0.00
5,435.648.00
0.0%
TOTAL REVENUE
$25,896,009,00
$7,203.888,68
$10,692,120.32
27.8%
EXPENDITURE
ADMINISTRATIVE SERVICES
$6,603,100.00
$1,658,658.93
$4,944,441.07
25.1 %
FISCAL SERVICES ADMINISTRATION
125,502.00
44,201.40
81.300 60
35.2%
FISCAL SERVICES PARKS & REC
243,739.00
69,864.27
173,874,73
28.7%
GLEN OAKS GOLF COURSE
847,477.00
230,633.97
616,843.03
27.2%
LYON OAKS GOLF COURSE
1,714,644.00
341,901.20
1,372,742.80
19,9%
RED OAKS GOLF COURSE
643,492.00
185,378.58
456,113.42
28.8%
SPRINGFIELD OAKS GOLF COURSE
874,112.00
131,623.66
742,488.34
15.1%
WHITE LAKE OAKS GOLF COURSE
895,140,00
210,992.16
687,147.84
23.5%
ADDISON OAKS CONFERENCE CENTER
282,828.00
62,395.28
220,432.72
22.1%
GLEN OAKS CONFERENCE CENTER
201,898.00
66,154.93
135,743.07
32.8%
LYON OAKS CONFERENCE CENTER
236,059.00
74,566,68
161,492.32
31.6%
SPRINGFIELD OAKS CONCESSION
42,030.00
9,644.03
32,385.97
22.9%
WHITE LAKE OAKS CONFERENCE CENTER
173,082.00
54.742.41
118,339.59
31,6%
OAKLAND COUNTY MARKET
203,067.00
59,793.79
143,273.21
29,4%
ADDISON OAKS PARK
1,387,829.00
323,476.60
1,064,352,40
23.3 %
GROVELAND OAKS PARK
1,257,024,00
207,928.53
1,049,095.47
16.5%
HIGHLAND OAKS PARK
38,600.00
12,724.16
25,875.84
33.0%
INDEPENDENCE OAKS PARK
1,339,942-00
318,811.82
1,021,130.18
23.8%
LYON OAKS PARK
333,752.00
93,215.68
240,536.32
27.9%
ORION OAKS PARK
133,465.00
41,623,59
91,841A1
31.2%
RED OAKS DOG PARK
59,327.00
22,1159.99
37,167.01
37,4%
RED OAKS PARK
110,448.00
29,124.84
81,323.16
26.4%
ROSE OAKS PARK
34,050.00
11,846.37
22,203.63
34.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
428,047.00
88,483.21
339,563.79
20.7%
WATERFORD OAKS ACTIVITY CENTERIPARK
1,103,576.00
203.311.10
900,264,90
18.4%
RECREATION PROGRAMS & SERVICES
1,186,067.00
310,490.45
875,576.55
26.21A
CATALPA OAKS PARK
123,030.00
17,338,83
105,691.17
14,1%
RED OAKS WATERPARK
1,469,722.00
216,122,48
1,253,599.52
14.7%
WATERFORD OAKS BMX
57,384.00
10,433.55
46,950.45
18.2%
WATERFORD OAKS WATERPARK
1,055,002.00
147,366.20
907,635,80
14.0%
FACILITIES & MAINTENANCE
2,689,574.00
345,751.73
2,343,82227
12.9%
INTERNAL FUND CHARGES`
0,00
79,121.16
(79,121.16)
NIA
TOTAL EXPENDITURE
$25,896,009.00
$5,679 881.58
$20,216,127,42
21.9%
REVENUE OVERI(UNDER) EXPENDITURE
$25,896,009,00
7,124,767.52
18,612,999.16
2014
2013
2012
2011
ACTUAL REVENUE TO DATE:
27.8 %
29.5%
30.4%
30.2%
BUDGET BALANCE:
72.2%
70.5%
69.6%
69,8%
ACTUAL EXPENDITURE TO DATE:
21,9%
23 70/
21 9%
21 1%
BUDGET BALANCE:
78.1%
76.3%
78A%
78.9%
'INTERNAL FUND YTO FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT.
5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVENUE AND EXPENDITURE COMPARISON REPORT
FM4FY2014
(FOR
MONTH ENDING 1/31114)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENDITURE
(UNDER) EXP.
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
$6,502,903.62
$1,658,658.93
$4.844,244.69
FISCAL SERVICES ADMINISTRATION
0.00
44,201,40
(44,201.40)
FISCAL SERVICES PARKS & REC
0.00
69,864.27
(69,864.27)
ADMINISTRATIVE SERVICES SUB -TOTAL
6,502,903,62
1,772,724.60
4,730,179.02
GOLF:
GLEN OAKS GOLF COURSE
32,876.67
230,633,97
(197,757,30)
LYON OAKS GOLF COURSE
81,863,91
341,901.20
(260,037,29)
RED OAKS GOLF COURSE
16,403.10
185.378,58
(168,975.48)
SPRINGFIELD OAKS GOLF COURSE
36.453.44
131,623.66
(95,170.22)
WHITE LAKE OAKS GO LF COURSE
47,022.00
210,992.16
(163,970.16)
GOLF SUB -TOTAL
214,619.12
1,100,529.57
(885,910.45)
FOOD SERVICES:
ADDISON OAKS CONFERENCE CENTER
22,078.55
62,395.28
(40,316.73)
GLEN OAKS CONFERENCE CENTER
41,500.61
66,154.93
(24,654.32)
LYON OAKS CONFERENCE CENTER
38,179.39
74,566.68
(36,387.29)
SPRINGFIELD OAKS CONCESSION
0.00
9,644.03
(9,644.03)
WHITE LAKE OAKS CON FERENCE CENTER
0,00
54,742,41
(54,742.41)
FOOD SERVICE SUB -TOTAL
101,758.55
267,503,33
(165,744.78)
COUNTY MARKET:
OAKLAND COUNTY MARKET
41,310.51
59,793.79
(18,483.28)
COUNTY MARKET SUB -TOTAL
41,310.51
59,793.79
(18,483.28)
PARKS:
ADDISON OAKS PARK
89,098.36
323,476.60
(234,378.24)
GROVELAND OAKS PARK
29,437.51
207,928.53
(178,491.02)
HIGHLAND OAKS PARK
3,078.84
12,724.16
(9,645.32)
INDEPENDENCE OAKS PARK
45,165.28
318,811.82
(273,646.54)
LYON OAKS PARK
18,280.00
93,215,68
(74,935,68)
ORION OAKS PARK
23,559,00
41,623.59
(18,064.59)
RED OAKS DOG PARK
6,948,00
22,159.99
(15,211.99)
RED OAKS PARK
1,732.00
29,124.84
(27,392,84)
ROSE OAKS PARK
10,000m
11,846.37
(1,846.37)
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
37,253.74
88,483.21
(51,229,47)
WATERFORD OAKS ACTIVITY CENTER/PARK
22,175.50
203,311,10
(181,135,60)
PARKS SUB -TOTAL
286,728.23
1,352,705,89
(1,065,977,66)
RECREATION:
RECREATION PROGRAMS & SERVICES
55,713.65
310,490.45
(254,776.80)
CATALPA OAKS PARK
200.00
17,338.83
(17.138.83)
RED OAKS WATERPARK
0.00
216,122.48
(216,122,48)
WATERFORD OAKS BMX
655,00
10,433.55
(9,778.55)
WATERFORD OAKS WATERPARK
0.00
147,366.20
(147,366.20)
RECREATION SUB -TOTAL
56,568,65
701,751,51
(701,751.51)
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
0,00
345,751.73
(345,751.73)
FACILITIES & MAINTENANCE SUB -TOTAL
0.00
345,751.73
(345,751.73)
CAPITAL IMPROVEMENT
0.00
0.00
INTERNAL FUND CHARGES'
0.00
79,121,16
(79,121.16)
TOTAL
$7,203,888.68
$5,679,881.58
$1,524,007,10
'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT,
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1, Log on to www.oakoov.com/mgtbud/fiscal/PacieslinfO Dub/Darks.aspx
2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
s
Oakland County Parks and Recreation Commission
Monthly Average Comparison Report
(Comparison of FY 2014 Actuals with 5-Year Average Actuals)
As of January 31, 2014
FY2013Amended
October
November I December
I January
Feowary I
March I
Aorll I
May I
June I
July I
August I
Seotember I YEARTODATE I
REVENUES:
5-YEAR AVERAGE REVENUE
Percentage of Total
$268,761
1.22%1
$123,525 $1,593,528
OS6% 7.23%
$5,659,,536
25.66%
$-3,288,976'_$_2,569,2141
14.91%I
_$
11.65%'
__1,264,531
5.73%
$ 1,081,695
4.90%
$ 1,366,617�
6.20%
$ 1,899,077,
8.61%
$ 1,385,246
6.28%
$_ 1,552,621i
7.04%1
FY2014Amended Budget/Alottment
$ 20,505,361
$249,896$114,855
$1,481,675�
$S,262,283 _
$3,058,117
$2,388,87611__$1,175,771—$1,005,769
_
$1,270,691
$1,765,777
$1,288,013
$1,443,6401
FY2014 Planned Use of Fund Balance
$ 5,390,648
FY 2014 Amended Budget
$ 25,896,009
1
FY 2014 Actuals
$373,887
$106,736 $1,288,809
$5,434,4571
$7,203,8891
Avg. Monthly Revenue Over/(Under)
$123,990I
($8,118)
($192,866)
$172,174
— _ . _
_
I
$95,180
EXPENSES:
'--
---- ---
--- -- -----
- -
-
--
-
-
5-YEARAVERAGE EXPENSE
$1,302,037
$1,220,486
$1,557,397
$1,226,288
$1,189,2k0
$1,6_55,166�_
$1,405,179
$1,844,157
--
$2,443,616.
--
$2,289,225'
$2,136,133
---
$2,331,597�
Percentage of Total
1
6.32%�
5.92%�
7S6%
5.95%
5.77%,
8.03%!
6.82%.
8.95%1
11.86%
11.11%,
10.37%
11.32%!
$1,534,218 $1,957,734�
FY2014 Amended Budget/Alottment $ 26,896,009 $1,636,733�
$1,541,512
$1,494,95311
$2,080,6361
$1,766,388'_
$2,318,208_
$3,071,761�
$2,877,682_$2,685,23T
$2,930,946I
FY 2014 Actuals
$1,433,460
$1,397,918
$5,679,8821
$1,272,2111
$1,576,2931
Avg. Monthly Expenses (Over)/Under
- -
$203,273
$ 143,593.87
-- --
$990,315
$262,OOF
$381,441
Total Avg Monthly Favorability/(Unfavorability)
$327 263
$ 253 889
188 75
$ S
$3 15 768
—
—
$1,085,495
7
Oakland roUny
WIN 7N
Project ID
Parks and Recreation
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of January 31, 2014)
Description Start Date Last Transaction Budget Expenses to Date Remaining Budget
Date
100000001826
ACC Interior Renovations
7/24/2013
1/31/2014
$672,228.00
100000001881
ACC Roof Replacement
10/28/2013
1/24/2014
$799,295.00
100000000601
ADD Boathouse -Buhl Lake
9/1/2004
6/20/2013
$21,250.00
100000001845
ADD Campground Pull Thru Sites
9/12/2013
11/12/2013
$50,000.00
100000001843
ADD Concession Ext Renovations
9/3/2013
10/29/2013
$50,000.00
100000001816
ADD Electronic Entr Gate Sys
6/3/2013
9/30/2013
$25,000.00
100000000604
ADD Pavilion-Cmpgrd Recreation
9/1/2004
6/20/2013
$50,000.00
100000001910
ADM Complex Space Study
2/4/2014
2/4/2014
$76,625.00
100000001908
ADM HVAC Upgrade Ph II
1/31/2014
1/31/2014
$281,600.00
100000001102
CAT Asphalt -Curb Parking Lot
11/28/2007
4/27/2012
$0.00
100000001482
CAT Pavilion -Play Area
4/8/2011
6/13/2013
$112,463.20
100000001330
CAT Play Structure 1-5 yrs old
12/7/2009
6/13/2013
$62,465.97
100000001483
CAT Play Structure 6-12yrs old
4/8/2011
6/13/2013
$124,931.95
100000001222
CAT Recreation Fields
11/20/2008
3/31/2011
$0.00
100000001103
CAT Rstrm-Concessn-Sto rage Bldg
11/28/2007
1/30/2014
$739,240.36
100000001481
CAT Site Development -Phase 1
4/8/2011
1/31/2014
$354,356.29
100000001825
GLC Interior Renovations
7/23/2013
1/31/2014
$577,404.00
100000001750
GLG Bridge Replacement#13
12/3/2012
12/3/2012
$30,000.00
100000001807
GLG HVAC Replacement
5/15/2013
1/31/2014
$120,000.00
100000001847
GLG Irrigation Pond Dredging
9/17/2013
1/24/2014
$296,000.00
100000001914
GLG Irrigation System Repl Des
2/11/2014
2/11/2014
$10,000.00
100000001917
GRV Beach Improv and Dredge
2/11/2014
2/11/2014
$15,000.00
100000001817
GRV Electronic Entr Gate Sys
6/3/2013
9/30/2013
$40,000.00
100000000828
GRV Rental EquipStationStorage
9/1/2005
12/20/2011
$90,000.00
100000001751
GRV Restroom/Shower Section C
12/3/2012
1/31/2014
$400,000.00
100000001880
GRV Waterslide Analysis
10/8/2013
12/4/2013
$6,000.00
100000001332
HGH Boardwalks -Docks -Overlooks
12/8/2009
12/31/2013
$64,000.00
100000001752
HGH ParkingLot-Central
12/3/2012
1/24/2014
$80,000.00
100000001331
HGH Trail Development -Phase 1
12/8/2009
1/31/2014
$284,200.00
100000001918
IND Estate House Study
2/11/2014
2/11/2014
$50,000.00
100000001834
IND Play Lot Beach Main
8/23/2013
12/13/2013
$153,942.00
$109,484.10
$8,352.00
$4,854.08
$11,116.75
$39,869.19
$21,311.88
$4,760.47
$0.00
$0.00
$25,522.55
$88,017.16
$56,311.49
$96,911.94
$0.00
$801,280.42
$334,329.62
$196,791.50
$0.00
$143,355.70
$1,560.00
$0.00
$0.00
$26,580.65
$13,562.50
$129,964.75
$5,605.96
$49,805.16
$178,004.31
$127,873.54
$0.00
$146,785.76
$562,743.90
$790,943.00
$16,395.92
$38,883.25
$10,130.81
$3,688.12
$45,239.53
$76,625.00
$281,600.00
($25,522.55)
$24,446.04
$6,154.48
$28,020.01
$0.00
($62,040.06)
$20,026.67
$380,612.50
$30,000.00
($23,355.70)
$294,440.00
$10,000.00
$15,000.00
$13,419.35
$76,437.50
$270,035.25
$394.04
$14,194.84
($98,004.31)
$156,326.46
$50,000.00
$7,156.24
Percentage
Completion
16.29%
1.04%
22.84%
22.23%
79.74%
85.25%
9.52 %
0.00%
0.00%
#DIV/0!
78.26%
90.15%
77.57%
#DIV/0!
108.39%
94.35 %
34.08 %
0.00%
119.46%
0.53%
0.00%
0.00%
66.45%
15.07%
32.49%
93.43%
77.82 %
222.51%
44.99%
0.00%
95.35 %
100000001835
IND Play Lot Beach Satellite
8/23/2013
12/13/2013
$42,389.00
$40,846.24
$1,542.76
96.36%1
100000001891
IND Upper Bush Bdwlk TrlPhsll
11/15/2013
1/16/2014
$150,000.00
$2,151.25
$147,848.75
1.43%1
100000001335
LYP Boardwalks -Docks -Overlooks
12/8/2009
1/24/2014
$80,000.00
$74,748.54
$5,251.46
93.44%1
100000001753
LYP Pavilion Small Dog Park
12/3/2012
12/3/2012
$40,000.00
$0.00
$40,000.00
0.00%+
100000000983
LYP West Norton Drain Bridge
1/2/2007
12/21/2011
$40,000.00
$2,961.00
$37,039.00
7.40%
100000000867
ORN Pavilion -Dog Park
2/13/2006
1/24/2014
$130,000.00
$228,011.86
($98,011.86)
175.39%
100000001754
ROD Pavilion Shade Structures
12/3/2012
12/3/2012
$27,000.00
$0.00
$27,000.00
0.00%
100000001499
RDD Stormwater Reclaimation
4/28/2011
1/24/2014
$70,000.00
$20,982.52
$49,017.48
29.98%
100000001498
RDG Stormwater Reclaimation
4/28/2011
1/24/2014
$70,000.00
$19,818.59
$50,181.41
28.31%
100000001115
RSE Boardwalks -Docks -Overlooks
11/28/2007
1/31/2014
$342,000.00
$226,984.19
$115,015.81
66.37%
100000001114
RSE Trail Development
11/28/2007
1/31/2014
$389,500.00
$99,288.77
$290,211.23
25.49%
100000001336
RWP Boardwalks -Docks -Overlooks
12/8/2009
1/24/2014
$214,000.00
$21,146.64
$192,853.36
9.88%
100000001109
RWP Walking -Bike Trails
11/28/2007
12/21/2011
$100,000.00
$0.00
$100,000.00
0.00%
100000001766
RWP Waterpark Market Analysis
1/10/2013
12/13/2013
$17,000.00
$27,287.52
($10,287.52)
160.51%
100000001755
SAC Bleacher Replacement
12/3/2012
12/3/2012
$140,000.00
$0.00
$140,000.00
0.00%1
100000001819
SAC Ellis Barn Improvements
6/5/2013
1/31/2014
$251,599.00
$256,836.11
($5,237.11)
102.08%
100000001916
SPG Irrigation Sys Repl Des
2/11/2014
2/11/2014
$10,000.00
$0.00
$10,000.00
0.00%
100000001790
SPG Starter Shack
4/17/2013
10/29/2013
$75,000.00
$61,937.25
$13,062.75
82.58%
100000001840
WCM Fans
8/28/2013
10/29/2013
$16,000.00
$16,408.77
($408.77)
102.55%
100000001915
WLG Irrigation Sys Repl Des
2/11/2014
2/11/2014
$10,000.00
$0.00
$10,000.00
0.00%1
100000001756
WTR Dog Park
12/3/2012
3/15/2013
$30,000.00
$4,597.00
$25,403.00
15.32%
100000001757
WTR Dog Park Fence
12/3/2012
12/3/2012
$20,000.00
$0.00
$20,000.00
0.00%
100000001337
WTR Low Ropes Course
12/8/2009
5/31/2013
$50,000.00
$0.00
$50,000.00
0.00%
100000000997
WWP New Water Feature
1/2/2007
6/4/2013
$40,000.00
$34,991.00
$5,009.00
87.48%1
100000001765
WWP Waterpark Market Analysis
1/10/2013
12/13/2013
$17,000.00
$27,287.53
($10,287.53)
160.51%1
$8,007,489.77
$3,788,296.26
$4,219,193.51
Illustrative Net Position - Unrestricted
Operating Reserve
Capital Reserve
FY2014 Capital Equipment
FY2014 Planned Use of Fund Balance
Capital Imorovement Plan:
Total Active CIP Projects
Proiects Closed in FY2014:
100000001736 ADD Addison Oaks Yurt 1
100000001737 ADD Addison Oaks Yurt 2
100000001738 GRV Groveland Oaks Yurt 1
100000001739 GRV Groveland Oaks Yurt 2
Amount Available for Conceptual CIP and Capital Equipment
Total Capital Improvement Plan
Total Net Position - Unrestricted as of September 30, 2013
$8,007,489.77
$52,693.85
$52,509.96
$33,430.43
$33,918.22
53,456,102.77
$5,750,000.00
$7,000,000.00
$730,679.00
$5,390,648.00
$11,636,145.00
$30,507,472.00
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800) {
OPERATING REVENUE
COUNTY OF OAKLAND
FY 2014 FIRST QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED AMENDED FY 2013 VARIANCE
BUDGET BUDGET FORECAST FAVI(UNFAV) PERCENT
$ 8,246,361,00 $ 8,246,361.00 $ 8,246,361.00 $
OPERATING EXPENSE
$
25,774,494.00
$
25,876,009.00
$
25,876,009.00 $
NET OPERATING INCOME (LOSS)
$
(177528,133.00)
$
(17,629,648.00)
$
(17,629,648.00) $
NON -OPERATING REVENUE
$
12,239,000,00
$
12,239,000.00
$
12,239,000,00 $
(EXPENSE)
TOTAL INCOME BEFORE TRANSFERS
$
(5,289,133.00)
$
(5,390,648.00)
$
(5,390,648,00) $
TRANSFERSIN
$
$
-
$
$
CAPITAL IMPROVEMENT PROGRAM
$
$
$
- $
TOTAL NET INCOME (LOSS)•
$
(5,289,133,00)
$
(5,390,648.00)
$
(5,390,648,00) $
TOTAL NET ASSETS - BEGINNING
$
97,949,963.00
TOTAL NET ASSETS - ENDING
$
92,559,315.00
0.00%
0,00%
0.00%
0.00%
0.00%
EXPLANATION OF SIGNIFICANT VARIANCES
2/2412014 10
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
... ...... ...... .1 11 '.�- 11 .11. . su
MARCH 5, 2014
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: February 26, 2014
Subject: FY 2014 15t Quarter Temporary Use Permit Report
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 8 F
BUSINESS DEVELOPMENT
Attached is the FY 2014 1st Quarter report for Temporary Use Permits issued from October 1, 2013 through
December 31, 2013.
ATTACHMENTS
- FY 2014 1s' Quarter Temporary Use Permit Report
STAFF RECOMMENDATION
The staff recommends to receive and file.
11
ADD
WCM
WCM
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Temporary Use Permits Issued - October 1, 2013 - December 31, 2013
Temporary Use Permit #P13-012 -
Commercial film shoot N-Media LLC
Temporary Use Permit #P13-013 -
Oktoberfest Event
Temporary Use Permit #P13-014 -
Commercial photography shoot
$100.00
Addison Oaks Park Sub -Total
Leadership Oakland $400.00
Shooterz $500.00
Waterford Oaks County Market Sub -Total
Grand Total
$100.00
$900.00
$1,000.00
12
LftAILAINJ01P-MiMJ01&A:11;i i
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 5, 2014
To: Chairman Fisher and Commission Members
AGENDA ITEM NO. 8 G
BUSINESS DEVELOPMENT
From: Daniel J. Stencil, Executive Officer; Becky Stepp, Project Advisor for Business Development
Submitted: February 26, 2014
Subject: FY 2014 1 st Quarter Contributions Report
INTRODUCTION AND HISTORY
Attached is the FY 2014 1st Quarter Report for Contributions received from October 1, 2013 through
December 31, 2013. This report includes donations for capital projects as well.
ATTACHMENTS
FY 2014 1" Quarter Contributions Report
STAFF RECOMMENDATION
The staff recommends to receive and file.
13
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Contributions (Donations) - October 1, 2013 - December 31, 2013
ORN
Dog Park General Donation
General Contribution
$5.00
Orion Oaks Park Sub -Total
$5.00
RDP
Nature Center Donation
General Contribution
$5.00
RDP
Nature Center Donation
General Contribution
$5.00
RDP
Nature Center Donation
General Contribution
$5.00
RDP
Nature Center Donation
General Contribution
$5.00
RDP
Nature Center Donation
General Contribution
$2.00
RDP
Nature Center Donation
General Contribution
$5.00
RDP
Nature Center Donation
General Contribution
$5.00
RDP
Nature Center Donation
In Memory of Richmond Meischeid $25.01)
Red Oaks Park Sub -Total
$57.00
REC
Nature Center Donation
Tuning Your Tot CD
$10.00
REC
Nature Center Donation
Tuning Your Tot CD
$5.00
REC
Nature Center Donation
Tuning Your Tot CD
$5.00
Recreation
Programs & Services Sub -Total
$20.00
Grand Total
$82.CC
14
l r_1"4NoIgIpikoilli►Iai1:1;f►��
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 5, 2014
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
James C. Dunleavy, Chief of Parks Operations — North District
Thomas J. Hughes, Chief of Parks Operations — South District
Submitted: February 26, 2014
Subject: Purchase Replacement Golf Carts
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 9 A
PARK OPERATIONS
Oakland County Parks and Recreation has five different golf courses located at Red Oaks, Lyon Oaks, Glen Oaks, White
Lake Oaks, and Springfield Oaks. Staff is requesting that we continue with our annual cart rotation to maintain the battery
life of the carts and trade-in value. We are requesting authorization to purchase 50 and trade-in 42 golf carts at four of the
five golf courses to help maintain a quality fleet of 338 carts. This year we plan to replace
20 carts at Lyon Oaks, 10 carts at Springfield Oaks and 10 carts at White Lake Oaks. Glen Oaks will be purchasing 10
golf carts and trading in 2 golf carts to increase fleet size to 80 carts to meet operational demands.
If this purchase is approved, there will be 338 golf carts that will be used for rental in golf revenue operations, These carts
are inspected on a weekly basis and can be rotated among the five (5) courses when needed for tournaments or special
events. The total count per course is as follows:
Golf Course
Existing Fleet Proposed Fleet
Glen Oaks
72
80
Red Oaks
31
31
White Lake Oaks
72
72
Springfield Oaks
75
75
Lyon Oaks
80
80
TOTAL
330
338
The following bids were received for the purchase of 50 replacement golf carts. The bid totals also include the trade-in
value for 42 golf carts.
Midwest Golf and Turf - Novi, MI
Bid Amount: $213,500
Trade in Value: $44,500
Total Bid: $169,000
Spartan Distributors, Inc. — Novi, MI
Bid Amount: $211,000
Trade -In Value: $35,000
Total Bid: $176,000
The potential revenue for the golf course cart rentals is $995,000 per year, based on 2013 actual figures.
ATTACHMENTS
- Comparisons of bids
- Picture of Golf Cart
15
Page 2
STAFF RECOMMENDATION
After reviewing the bids with park staff and Oakland County Purchasing, it is recommended to pursue the bid from
Midwest Golf & Turf for a total purchase price of $169,000. There are adequate funds budgeted in the expendable
equipment line item from Lyon Oaks, Glen Oaks, White Lake Oaks, and Springfield Oaks operating budget.
MOTION
Move to approve the purchase of 50 golf carts from Midwest Golf & Turf of Novi, Ml for a bid price of $213,500
with a trade in value for 42 golf carts of $44,500, for a total purchase price of $169,000.
16
Club Car and E-Z Go Bid Comparison
Club Car E-2-GO
Midwest Golf and Turf - Novi, MI Spartan Distributors Inc. -Auburn Hills, MI
Maintain current product to match existing
fleet
Charger compatible with existing fleet
Front bumper tested to withstand impacts
up to 5 MPH
Staff maintains existing parts for day-to-day
repairs and maintenance
Staff members are familiar with current
product
4 Year Warranty
Club Car golf cars are built on a AlumiCore"'
frame. This light frame is rustproof even in
salt air, and it's shaped to be more impact
resistant than steel. It preserves the life of
your car and enhances its stability, ride and
performance.
Bid Amount
$ 213,500
Trade -In Amount
$44,500
Total Amount After Trade -In
$169#000
Charger not compatible with existing fleet
No front bumper
4 Year Warranty
Powder coated welded steel frame can rust and
is susceptible to damage in a collision
Bid Amount
$ 211,000
Trade -In Amount
$35,000
Total Amount After Trade -In
$ 176, 000
17
Club Car Precedent i2
18
MARCH 5, 2014
I=-' L4Iwo gIRmelpigIaI1iI;ilr
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 9 B
BUSINESS DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: February 24, 2014
Subject: Michigan Natural Resources Trust Fund Grant Application — Groveland Oaks Fishing Pier
INTRODUCTION AND HISTORY
Staff is requesting support for a grant application to the Michigan Natural Resources Trust Fund (MNRTF) development
grants program for the construction of a fishing pier at Groveland Oaks County Park. This project was submitted for a
Recreation Passport grant this past year, but was not funded, primarily due to heavy competition for Recreation Passport
funding. However, staff feels that this relatively small project may be a good fit for the MNRTF.
The fishing pier will be universally accessible, and will be similar to the fishing pier recently funded at Addison Oaks
through the Recreation Passport program. There is currently limited fishing access on Stewart Lake — the addition of a
fishing pier for campers and day use patrons is expected to be a welcomed and heavily used amenity.
The project is currently listed in the CIP and is estimated at $48,500. Staff recommends requesting 75% ($36,300) from
the MNRTF, with the remaining 25% ($12,200) to be funded by OCPRC.
Budget:
Pier Construction $19,500
320 linear feet access route $11,100
4 accessible parking spaces $10,900
Permit fees $ 500
Plaque $ 200
Engineering (15%) $ 6,300
Total project cost $48,500
ATTACHMENTS
• Resolution of support for MNRTF application
• Project description and background information
• Site Plan
• Aerial Map
19
Page 2
STAFF RECOMMENDATION
The staff recommends the Commission approve the attached resolution authorizing the application to the Michigan
Natural Resources Trust Fund for a $26,700 grant to construct a universally accessible fishing pier at Groveland Oaks
County Park.
MOTION
Move to approve the attached resolution authorizing the application to the Michigan Natural Resources Trust
Fund for a $26,700 grant to construct a universally accessible fishing pier at Groveland Oaks County Park.
20
MISCELLANEOUS RESOLUTION
IN RE: PARKS AND RECREATION COMMISSION — APPLICATION FOR A 2014 MICHIGAN
NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT FOR THE OAKLAND COUNTY
PARKS AND RECREATION UNIVERSALLY ACCESSIBLE FISHING PIER PROJECT AT
GROVELAND OAKS COUNTY PARK
To the Oakland County Parks and Recreation Commission
Chairman and Commissioners:
WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of
Natural Resources that application for cost sharing grants from the 2014 Michigan Natural Resources Trust Fund
Program may be submitted by April 1, 2014; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for
improvements within the adopted 2013-2017 5-year Recreation Plan and the adopted 2014-2015 Capital
Improvement Program Budget Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following
application to the Department of Natural Resources for $36,300 grant (75% of total project costs) from the 2014
Michigan Natural Resources Trust Fund Program with a local match made up of $7,900 of in-house labor and
$4,300 from the Parks and Recreation Fund (25%); and
WHEREAS, the grant agency requires a resolution from the Governing Body in support of the application.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby
requests the Oakland County Board of Commissioners authorize and approve the 2014 Michigan Natural
Resources Trust Fund Program development grant application.
Moved by:
Supported by:
Date:
21
Universally Accessible Fishing Pier at Groveland Oaks County Park
PROJECT DESCRIPTION
The Oakland County Parks and Recreation Commission (OCPRC) is seeking financial assistance
from the Recreation Passport Program to install a fishing pier on Stewart Lake at Groveland
Oaks County Park. As part ofthe project, the number of accessible parking spaces atthe
nearest parking lot will be increased above the minimum number required and placed for the
most direct access to the fishing pier. In addition, an access route connecting the parking lot to
the pier will be constructed to exceed accessibility requirements.
Groveland Oaks Park is a 362-acre park in northwest Oakland County surrounding 35-acre
Stewart Lake. The southern 197 acres of the park have been developed as a 269-unit modern
campground, while the northern 165 acres remain wooded and undeveloped except for a one -
mile paved trail loop. The park provides a variety of recreation opportunities, including
camping, camper cabins, swimming, water sliding, fishing, boating, picnicking, hiking, mini
golf, skateboarding, and the largest and perhaps busiest playscape in the Oakland County park
system. Pedal boats, rowboats, and kayaks are available for rent by day users and campers.
Specialty tricycles and quadcyles, as well as a hand -operated pedal boat, are available for rent
for use by people with disabilities.
PROJECT JUSTIFICATION AND SUPPORT
The Oakland County Park system was created in 1965 and has acquired more than 6,700 acres
of public land, including significant and rare natural areas, and developed thirteen public
parks. The Michigan Department of Natural Resources (MDNR) and Huron -Clinton
Metropolitan Authority (HCMA) have also acquired and developed regional park and recreation
facilities in Oakland County and elsewhere in SE Michigan. With 1.2 million people calling
Oakland County home and 4.7 million people living in SE Michigan, the numerous parks and
recreation areas, both those mentioned and the parks owned by the communities within the
county, ensure adequate public access without overuse of the resources and recreation
opportunities they desire.
This project proposes to install a universally accessible fishing pier at Groveland Oaks Park. The
fishing pier is planned for a location on Stewart Lake that is close to both campers and a parking
lotfor day users. Groveland Oaks Park currently has no docks or piers from which people are
allowed to fish, although shore fishing is allowed. Park staff has received numerous requests
from park users for a fishing pier to allow them to access deeper areas of the lake without
having to bring or rent a boat. Deeper areas of the lake are known to contain a larger variety of
fish species. According to the Go Fishing! brochure describing the fishing opportunities on lakes
and rivers in Oakland County, Stewart Lake contains fishable populations of Largemouth Bass,
Bluegill, Black Crappie, and Pumpkinseed Sunfish; all native species.A copy of the brochure
was included in Oakland County's 2013 application to the MNRTF Program.
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22
Budget and Grant Justification
Each year, staff forthe OCPRC prepares a work plan budgetto address the most critical
maintenance and repair needs and capital improvement projects to meet the safety and
recreation needs of park users.The work plan and budgetfor less critical maintenance, repair,
and capital improvement costs are projected out over the nextfifteen years. As can be
expected, the needs of an aging park system always exceed the budget available.
This project is included in the 5-year recreation plan and is listed on the FY2013-2028 capital
improvement plan (CIP), with construction planned for 2015 (Attachment 7 . By using grant
funds, OCPR can replace more facilities that are pasttheir life expectancy, notfully accessible,
and/or inadequate for the current need, and provide new park experiences where there is a
demand, sooner than otherwise possible. In addition, obtaining grant funds allows us to budget
for facilities that may cost somewhat more to build, but will provide better access, a smaller
environmental footprint, and cost savings through decreased maintenance over the long-term.
The maintenance of the fishing pier will be incorporated into the grounds maintenance budgets
of the park. Staff anticipates that the current costs for overall operation and care of facilities
within the park system will not significantly increase following the completion of this project.
Attached is a copy of the FY2013 maintenance budget for the park system (Attachment 1).
IsW1631:111a1 I.y[Gel
Location of Project
This project arose from park users' requests, as Groveland Oaks Park currently has no docks or
piers from which people are allowed to fish, although shore fishing is allowed. The location of
the pier within the park was chosen based on a number of factors:
- The nearness to an existing day use parking lot;
- The rapid drop off of the lake bottom at the site to allow anglers to access the greater
variety of fish species at lower depths;
- The depth of the lake at this location is estimated to be 15 feet;
- The flatterrain of the land between the parking lot and the proposed pier location;
- The distance away from the beach, boat rental, and boat launch areas, to enhance safety;
- The proximity of the pier to campers; and
- A restroom at the campground nearest to the pier available for use by anglers.
Groveland Oaks Park is located in Groveland Township, in the northeast corner of the county.
According to NRPA guidelines1, regional parks such as Groveland Oaks draw from a service area
of about one hour are driving time. Given its location close to 1-75,this area includes a large
part of southeastern Michigan, including the cities of Detroit, Ann Arbor, Pontiac, Flint, and
even extending to East Lansing (driving time information obtained from www. bing.com). Of
course, other factors influence people's choices of where to recreate, including the existence
and proximity of other parks. In addition to Groveland Oaks, other regional parks -Holly and
Ortonville State Recreation Areas, Seven Lakes State Park, and Rose Oaks and Springfield Oaks
County Parks -are all located in or near northwest Oakland County. Each park offers some of
the same amenities, which are primarily natural resource -based. However, given the
Recreation, Park, and Open Space Standards and Guidelines, National Recreation and Park Association, 1995
0%
2/26/2013
23
population of4.7 million people in Oakland County and the counties surrounding it, the amount
ofuses upports multiple regional parks.
While there are no regular bus routes serving Groveland Oaks County Park, people with a
disability, those with a low income, senior citizens, veterans, and former prisoners can apply for
mileage reimbursement from Freedom Road Transportation, a non-profit organization
dedicated to providing transportation to underserved individuals of Oakland County
(Attachment 2).
Oakland County Parks and Recreation recognizes and provides assistance to people in
communities in Oakland County who do not have the means to easily access Oakland County
Parks. Since 1982,theCounty's Recreation Assistance Partnership Program (RAPP) has
provided bus transportation to Oakland County Parks. One of the buses is fitted with a lift
system for accessibility. The county hopes to eventually replace all buses with accessible
passenger vehicles. OCRPC also brings recreation facilities and programs to communities in the
form of mobile stages, bounce houses, and other transportable recreation equipment. These
services are available to any community in the county for a cost, but communities may apply for
a grant to help offset the cost for their residents. Most recently, the Oakland County Parks and
Recreation Commission approved $150,000 to support the 2013 program, demonstrating the
strong support this program has from the commission. With the RAPP program, people who
might not otherwise have the means to visit Oakland County parks or enjoy the programs and
services we offer are able to do so at reduced cost and greater convenience.
Design Choices/ Universal Design
According to the U.S. Census Bureau, approximately 11% of the population in Oakland County has
a hearing, vision, cognitive, ambulatory, or self -care disability. To help ensure that recreation
opportunities are available to all residents, regardless of ability, we are seeking out the advice and
comments from the disability community regarding this proposal, as well as for the other two grant
proposals being submitted this year. We held an open house on February 19th, which was
advertised by means of Facebook, the Destination Oakland website (Attachment 3), and an eblast to
more than 2000 people who have expressed an interest in accessibility issues at Oakland County
parks. While the event had low attendance, possibly due to the cold, snowy weather, those who
attended provided a wealth of suggestions for the three grant projects (Attachment 4). All
comments will be seriously considered and included in the designs to the extent feasible. (Note:
Many of the suggestions, such as lowered railings, had already been incorporated into the design,
but some, such as fishing rod holders, will be easily added.)
The proposed fishing pierwill be builtwith all lowered railings (34 inches maximum) to allow
fishing from any part of the dock by peoplewho use awheel chair.There will a bench on the
dock so that people can choose to sit and fish. At least one tackle box stand will be provided.
There will be a level, eight -foot wide access route connecting the dock to the parking lot, and a
transition plate between the access route and the dock.ln addition, more than the minimum
number of accessible parking spaces will be created inthe large day use parking lot and at least
two will be located nearest to the access route to the pier. High -contrast directional signs will
be placed in appropriate locations to direct anglers to the pier.
3
2/26/2013
24
Environmental Sustainability
Groveland Oaks is the first (non-golfcourse)park inMichiganto be certified bythe Michigan
Turfgrass Environmental Stewardship Program (MTESP)1VITESP certification requires the park
to exceed requirements of environmental laws, protectwater resources, and enhancethe
maintenance of turfgrass and open spaces.
Because the road way and parking lot have already been developed, placing the fishing pier
near the parking lot greatly reduces the need to clear or otherwise alter other, undisturbed
sites within the park.
The fishing pier will be made of polyethylene with hollow sections for floatation. The beige
color allows sunlight to filter through and will not release chemicals into the water. Compared
to wood, the materials are long-lasting and virtually maintenance -free, thus preventing
environmental impact and saving cost from cleaning, painting, replacement, and employee
time. The couplers for the dock/launch system are constructed of at least 90% post/pre-
consumer recycled tire rubber. OCPRC uses helical piers as a standard practice to install docks
and piers. Helical piers are less disruptive to the area where they are installed, as no heavy
equipment disturbs the bottom of the lake and the piers are "screwed" in, which is less
disruptive to aquatic vegetation than digging and filling a hole. The parking lot and access
routes will be surfaced with permeable aggregate (meeting all accessibility requirements,
including slope and width) to prevent surface water runoff into the lake.
In addition to the sustainable features of the facilities proposed inthis application, Oakland
County Parks has already established the following green initiatives:
Recycling
- Recycling bins are available in many of the parks. At Groveland Oaks, plastic, steel, and
paper recycling bins are located in the camping areas and plastic recycling bins are
available in the day use areas.
- Park employees recycle plastic, metals, batteries, lights, and ink cartridges in
special collection containers.
- The entire park system now uses 100% recycled paper.
Cleaning products
- All park facilities use green cleaning products that are low in volatile organic
compounds, reducing the amount of toxins inthe air.
Bio-fuel
- All parkequipment runs on bio-diesel fuel to improve overall health and protectthe
environment.
- Park maintenance staff have switched to bio-lubricants for cleaning and lubricating
equipment
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2/26/2013
25
Land and Water
• All parks now have designated "no mow zones," which will decrease the amount of gas
and energy used in maintaining park property and allow for natural plant progression.
• Integrated Pest Management principles have been established to reduce the use of
chemical pesticides.
• Efforts are being made to propagate native plant material in Oakland County Parks'
newly acquired greenhouses, for use on park property.
• With the assistance of a DEQ grant, a stormwater management project has been
installed at Waterford Oaks County Park to protect water quality in the Clinton River
Watershed.
• Parking lot improvements include the installation of bioswales to prevent stormwater
runoff into streams and lakes in and adjacent to the parks.
Energy Conservation
• Energy audits have recently been conducted at facilities to identify improvements for
efficiency.Upgrades made as funding sources allow.
• Lighting changesfunded through energy conservation grants have reduced energy
consumption.
• Employees participate in energy management procedures to eliminate the use of
personal electronic devices at the workplace.
• Energy management of HVAC systems is conducted at all park facilities through a
computer program.
• Equipment replacement with Energy Star equipment is practiced.
To further OCPRC's commitment to environmental sustainability, in 2012 we initiated within
the park system a Green Initiative grant program. Inthe first round, OCPRC staff submitted
nine proposals, and five were chosen for funding. It is anticipated the program will continue
on a yearly basis. Two of the awarded projects will affect Groveland Oaks Park:
• Making recycling containers available at special events at all the parks,
• Replacing washing machines and dryers with energy efficient models (Attachment 5).
Safety and Crime Prevention
Groveland Oaks County Park has a large entrance sign that is standard to the park system. The
park is fenced around its entire perimeter to prevent trespassing both into and out of the park
onto private property. There are directional signs on all major roads near the site and continue
on to direct travelers to the entrance.
The entrance is monitored by means of a contact station, which is staffed twenty-four hours a
day when the park is open. Registered campers are allowed to enter and leave the park any
time as long as they have their camping pass in their vehicle. Day users are not allowed into the
park after 9:00 pm.
Within the park, there are exterior lights at the contact station and at all bath houses and
restrooms for the safety of visitors. Trails within the park do not cross park roads and are all
looped. As an extra security measure, Oakland County Sheriff Officers patrol the park regularly.
5
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26
Marketing
The parks system's Communications and Marketing Unitfunctions as an in-house agency
providing communications, marketing, promotions, advertising, media relations, photography,
videography, design, printing, signage, and website content development for the county's
thirteen parks and golf courses.
Information is communicated via the system's award -winning portalz , DestinationOakland.com,
Facebook, Twitter, news releases, magazines, newspapers, and 300+ outside websites,
including Travel Michigan.
Community Connections Initiative, a quarterly newsletter, is emailed to all of Oakland County's
cities, villages and townships and is posted on Destination Oakland. corn (Attachment 6).
Additionally, e-marketing messages are sent to more than 91,000 individuals who have opted in
to receive information on parks, programs, special events and discount offers.
In 2011, a print campaign was initiated with The Oakland Press, a daily newspaper with
Sunday circulation of 72,000 and 3.5 million page views.The Special section focuses on
outdoor recreation, including camping, golf, waterparks, and more.
Four-color brochures are distributed twice annually at local libraries, Great Lakes Crossing Mall,
real estate offices, boy/girl scouts, sports shops, city/village/township offices, recreation
departments, chambers of commerce, and Oakland County offices.
Oakland County has developed a very strong tie to the people it serves who have a disability.
Our partnerships with more than 30 non-profit agencies, schools, and disabled sports
organizations enable us to cooperatively provide and advertise unique recreation options. Two
certified therapeutic recreation specialists and one special education teacher coordinate
programs and assist individuals in participating in all programs.
Inclusion services are offered to encourage and enhance opportunities for people with varying
abilities to participate in programs and events hosted by Oakland County Parks. Oakland
County Parks encourages and supports the participation of individuals with disabilities in all
programs.
2 Recognized as an "Outstanding Agency Website" by the national organization, the Centerfor Digital Government,
in 2010. Websites were judged on innovation, functionality, and efficiencies.
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2/26/2013
27
PARK
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GROVELAND OAKS COUNTY PARK
HOLLY, MI
28
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COUNTY PARKS
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DNR Grant Application
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2800 Watkins Lake Road
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29
&,U1,k4011►101keit011aA �_1 11►��
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 5, 2014 AGENDA ITEM NO. 9 C
BUSINESS STRATEGIES &DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Donna Folland, Project Advisor for Planning
Submitted: February 24, 2014
Subject: Addison Oaks Master Planning: Draft Vision and Objectives
INTRODUCTION AND HISTORY
Following the adoption of the Five -Year Parks and Recreation Master Plan 2013-2017 (Recreation Plan), the
Park Master Planning Process has been updated to fully integrate OCPRC's commitment to public
engagement, accessibility of facilities and programs, natural resource conservation, and the business practices
that facilitate good decision -making. In addition, the Park Master Planning Process is now fully integrated with
design and construction with a shared forecasting and evaluation process.
Through the Park Master Planning Process, specific actions have been identified to improve existing
amenities, create new recreational opportunities, and to improve sustainability at Addison Oaks. The
implementation of each of these actions is expected to have an effect on overall park statistics. Five
measurable objectives have been selected that relate to customer satisfaction, participation, cost recovery, the
quality of natural resources, and accessibility of facilities. Each objective is measureable in terms of
performance indicators. Positive progress at Addison Oaks is expected to contribute to the overall progress for
the entire Oakland County Parks system.
The objectives, performance metrics, and recommended actions identified through the Park Master Planning
Process are the site -specific application of the principles and values embodied by the Recreation Plan and
confirm the commitment of the Parks Commission to "increase public participation in Oakland County Parks
while increasing cost recovery organization -wide."
This presentation to the Parks Commission will provide a summary of the master planning process, public
engagement results, park vision, objectives and performance metrics. It will also provide an overview
contrasting the current master planning effort with the 1992 Addison Oaks County Park Master Plan.
ATTACHMENTS
- The Addison Oaks County Park: Public Engagement Process and Report (December 19, 2013),
prepared by the University of Michigan — Flint University Outreach is attached.
30
Oakland County
Parks and Recreation Commission
Addison Oaks County Park:
Public Engagement Process and Report
December 19, 2 013
University of Michigan -Flint
University Outreach
303 E. Kearsley Street
Flint, MI 48502
www.umflint.edu/outreach
31
Section I: Baseline Data
PROJECT BACKGROUND
University Outreach, University of Michigan -Flint was contracted by Oakland County Parks and
Recreation Commission in 2013 through a competitive bid process for the development of the public
engagement process for individual county Park Visions and Facility Concepts. The Park Visions and
Facility Concepts are guiding documents for each individual county park and is a result of the 10-step
Park Master Planning Process. It provides a vision for how the park will meet the recreational needs of
Oakland County residents over the next ten years and concepts for how individual facilities will be used
and improved.
University Outreach draws from the International Association for Public Participation (IAP2) and the
industry standards for public participation values and planning steps. According to IAP2, the core values
of the public participation process are:
• Based on the belief that those who are affected by a decision have a right to be involved in the
decision -making process.
• Includes the promise that the public's contribution will influence the decision.
• Promotes sustainable decisions by recognizing and communicating the needs and interests of all
participants, including decision makers.
• Seeks out and facilitates the involvement of those potentially affected by or interested in a
decision.
• Seeks input from participants in designing how they participate.
• Provides participants with the information they need to participate in a meaningful way.
• Communicates to participants how their input affected the decision.
University Outreach has further refined IAP2's five steps for public participation planning to align with
the needs of the Oakland County Parks and Recreation Commission during the Park Visions and Facility
Concepts process.
1. Gain Internal Commitment
o Identify the decision-maker(s).
o Profile Oakland County Parks Commission's approach to engagement.
o Clarify the scope of the decision.
o Identify stakeholders and their issues of concern.
o Determine Oakland County Parks Commission expectation for the spectrum level.
2. Learn from the Public
o Understand how people perceive the master plan.
o Develop a comprehensive list of stakeholders.
o Correlate stakeholders and issues.
o Review/refine the scope of the master plan.
3. Select the Level of Participation
o Assess internal and external expectations.
o Select level on the Spectrum.
o Assess "readiness" of sponsoring organization.
4. Define Process and Participation Objectives
o Understand the existing decision process.
o Set objectives for each step in the process.
32
o Compare decision process with objectives.
o Check to confirm objectives meet needs.
Design Public Participation Plan
o Integrate baseline data into plan format.
o Identify the public participation techniques.
o Identify support elements for implementation.
o Plan for evaluation.
PROJECT OVERVIEW
Role of University Outreach
• Collaborate with OCPR master planning team and park supervisors of Oakland County
Parks during development of the Public Engagement Plan
• Staff training and coaching
• Quality control
• Assistance with final analysis and reporting
Public and Stakeholder Engagement
University of Michigan -Flint University Outreach developed the public and stakeholder engagement
strategy, developed public input tools and processes, and provided training to OCPR staff to conduct
input process, and analyzed data.
University Outreach surveyed Oakland County Park staff on April 11, 2013 to assess internal
expectations for public engagement (Table 1). Outreach staff presented the spectrum of public
engagement by the International Association for Public Participation (IAP2), of which two Outreach staff
members have earned their Certificate in Public Participation.
33
Table 1: Internal Expectations (N=12) April 11, 2013
internal Expectations Questions
What is the probable level of difficulty in addressing the
problems/opportunities?
What is the potential for public outrage related to the
project?
How important are the potential impacts of the project?
How much do major stakeholders care about the
problem/opportunity to be addressed and decision to be
made?
What degree of participation does the public appear to
want?
What is the legally required level of public participation?
3
o
ai
�
�
` o
_
Comments
aD
internal staff buy -in, political agenda by commission, biggest
3
6
1
barrier may be our commission
Generally supported, not much controversy depends on the
1 7
2
1
project!
2
4
5
Depends on park, those who are involved very vocal + historically
empowered, major stakeholders care the general public we have
1
7
3
had a hard time reaching
Generally it's been low, perhaps our strategies have not been
4
7
effective
DNR guidelines, grant requirements etc, Unknown, at most for
DIVR owners, ppl who are in a community w/a county park will
2 4
3
care, ppl who don't will not
To what extent to internal staff members believe the
Some very much, others not so much
public should help improve the outcome of the project?
6
5
1
At what level do internal staff members perceive public
Depends on the staff
interest in this project?
2
9
1
What is the potential for the public to influence the
Commission -dependent
decision making process?
9
2
What level of media interest do you anticipate?
I 2
8
2
What is the likelihood that decision -makers will give full
Staff AMT=high, Staff-Day=low
consideration to public input?
1
5
5
What levels of resources are likely to be available to
support public participation?
1
4
5
2
What is the anticipated level for political controversy?
2 I 6
2
2
Additional Comments:
I feel unqualified to respond to this survey because I believe other meeting attendant have a better pulse on the question. However, I have responded if you
are looking for a "lay person's" 2 cents; Campgrounds- ask about making all campsites reserve -able; Springfield- what if anything can we do to turn it into a
day -use park. Mainly just used for events...
34
Survey Tool & Results
University Outreach followed up with individual park supervisors to learn about past staff -lead public
engagement, outstanding concerns and areas of conflict, unique features of the park, high -use times
and locations within each park, and what specific information would benefit current and future
programming and capital improvements. The Master Planning Team reviewed the plan and survey tool
on June 7, 2013, all comments and feedback provided an update for the June 14, 2013 Supervisors
training.
DECISION SCOPE AND TIMELINE
Public Engagement Timeline
• April -May 2013: High level planning and completion of public engagement plan
• Phase 1: mid -June through late -August 2013, User -intercept survey
• Phase 2: September through November 2013, Focus groups
• Phase 3: January— February 2014, Public open house and comment
Three -Phase Process
The University of Michigan -Flint Outreach department is working with Oakland County Parks and
Recreation staff to develop processes and tools to increase collaboration with the public in park
planning. Through a variety of strategies and mechanisms, park -users are engaged in a variety of ways
throughout the master planning process. Phase 1 of the process consists of consulting with the public on
their satisfaction and wants for each park via intercept -surveys and in -person interviews. Phase 2
provides opportunities to engage park -users in focus groups and in -person interviews to envision future
use and improvements of the park. Phase 3 collaborates with park -users on which visions and concepts
to put forth in the final park master plans.
Public Participation Process Objectives
1. Gather information from multiple public input sources (user groups, day users, stakeholders)
through multiple channels (surveys, interviews, focus groups) regarding park users` experiences
and perceptions of each individual park
2. Fully understand public issues, concerns, and opportunities regarding Oakland County Parks and
how it informs and impacts the master planning process
3. Determine best strategies and mechanisms to share information with the public and involve the
public in decision -making and provide a framework for gathering future public input
35
Section II: Techniques
Public engagement was designed as a three-phase process to engage public input at each park. Phase 1
consisted of administering park user intercept surveys at points of contact in each park that have been
identified as high -use or high traffic areas. Examples include parking lots, concession sales, and
equipment rental areas.
Phase 2 consisted of on -site focus groups, one-on-one interviews, and formal user focus groups with
specific park user groups with objective of collecting in depth information about users' perceptions of
specific park features and amenities. User groups were identified by park supervisors and data collected
from user -intercept survey responses.
Phase 3 in cooperation with Oakland County Parks will engage interested individuals from the 'public' in
design charrettes or in-depth decision -making forums regarding the park visioning and concepts designs.
Phase 3 also includes the public commenting and input on the final draft of each Parks and Recreation
Plan.
Addison Oaks: Public Engagement Tools
Park intercept surveys were administered by Oakland County Parks and Recreation staff. The user
intercept survey tool was a 2-page paper and pencil questionnaire to be filled out by the survey
responder. Survey questions were a combination of multiple choice, multiple answer, and open-ended
short answer questions. The user -intercept survey tool and customer contact card are included as
Exhibit 1.
On -site Focus Groups were facilitated by Oakland County Parks and Recreation staff members that were
trained by University of Michigan -Flint University Outreach. On -site focus group participants were self -
identified by use of specific park amenities. On -site focus group questions are open-ended questions
that explore users' experiences and perceptions of specific park amenities. The focus group script and
mini survey are included as Exhibit 2.
36
Section III: Support Elements
Project Schedule
• April -May 2013: High level planning and completion of public engagement plan
• June 2013: Launch of public input processes / methods (Phase 1)
• Late -July 2013: mid -project evaluation
• late -July —October: Phase 2target engagement
• November 2013: Wrap-up of public engagement (should valid engagement targets be
met) and write up of preliminary report
• May -June 2014: Phase 3 engagement
Evaluation Plan for Public Participation Process
Debriefings with staff after survey data collection dates (varied). Questions for discussion:
1. How many surveys did we gather?
2. What strategies worked well today?
3. What changes need to be made to make our next day more successful?
July 2013 — complete data entry into online database, evaluate and determine which target audiences
need further engagement
August 2013 —conduct Phase 2 of public input where applicable and complete preliminary analysis and
write up for Vision and Concepts including recommended engagement strategies during development of
Vision and Concepts for each park
September 2013 —work with Oakland County Parks to engage public during Phase 3 of public input.
Addison Oaks: Background Research
On May 1, 2013 Outreach staff met with park supervisor, Boyd Brokenshaw. The park is located at 1480
West Romeo Road, Addison Township in northeastern Oakland County. The park is 1,140 acres and is
open year-round with seasonal camping May through October. The park is secluded and natural. Park
features include various types of camping (modern, cabin, group, secluded), disc golf, historic Buhl
Estate, hunting at Addison East, conference center, natural areas, open fields, pavilions, playgrounds,
trails (equestrian, mountain biking, paved), and water recreation (swimming, boat rentals, fishing). The
Addison Oaks East section is just east of the main park entrance and is a natural area with trails.
Current opportunities and issues identified by the park supervisor include:
• Improve quality of swimming beach
• Time and use conflict at open fields on weekends
• Increase use of campgrounds overall
• Increasing requests for golf carts
• Large distance between camping areas and beach
37
• Equestrians express interest in more trails and/or access to all the trails
• Potential to add water features or other amenities to increase use
• Potential to add events or partnerships to increase usage of historic Buhl Estate features
Addison Oaks: Past Public Engagement
Parks staff engages with the public on a daily basis per customer service requirements and culture of the
park. The majority of this engagement is at an informal level but equally important for sound
management of the park and its facilities.
A public forum was held as a part of the November 2009 Master Plan for Oakland County Parks, a total
of 26 respondents participated in the forum and provided feedback. A compilation of this feedback is
included in the appendix.
During August of 2007 interviews were conducted with campers, a total of 154 respondents participated
by responding to questions being asked by the park supervisor from mid -August through Labor Day
weekend.
Addison Oaks: Current Usage Numbe►s
Table 2: Usage and Sample Size
PARTICIPANTS TARGET
"Activity Report (MONTH) SAMPLE
SIZE
July. 2012 Jul .2013
.. Oaks 27189
Banquet Facilities 2906 n / a
Campers 12722 373
Day use 11561 372
Special Events 0
Sample Size using Raosoft www.raosoft.com/samolesize.html, 5% margin of error, 95% confidence level,
50% response distribution
**Activity Report courtesy of Oakland County Parks and Recreation Commission
*Golf Course and Grill Room to be included in 2014 Public Engagement Plan for golf courses managed by
Oakland County
38
Public Input Results: Addison Oaks
Phase 1: Survey Collection Process
Staff from University Outreach conducted training on June 14, 2013 at the Oakland County Parks
Supervisor Meeting on best practices for conducting user -intercept surveys. The training included an
introduction to the survey instrument, best practices for engaging the public, and various skits for
dealing with a variety of different situations and customers. Data collection was conducted primarily
during the month of July, based upon park user data from July 2012; the sample size targets for the
survey were met for the user -intercept survey. Table 3 shows dates of survey collection.
Table 3: Dates and Locations of User -Intercept Survey Collection
Day
Date
Start
End
Location
Staff
Volunteer 1
Volunteer 2
John Ceglarek and Donna
Wed
6-26
4pm
6pm
CONC
Ken
Folland
Sat
6-29
12pm
2pm
BEACH
John Ceglarek
Sat
6-29
loam
2pm
CONC
John Ceglarek
Christina Malcolm
Tracy Nara
Sat
6-29
2pm
4pm
CONC
John Ceglarek
Sun
6-30
4pm
6pm
CONC
Donna Folland
Becky Greer
Tue
7-2
12pm
2pm
CONC
Susanne Greenlee
Becky Greer
Barbara
VanRaaporst 1
Wed
7-3
4pm
6pm
CONC
Beckie Greer*
Barbara
Claudia Therrien
VanRaaporst
Fri
7-5
3pm
5pm
CONC
Sue Greenlee and Donna
Tiffany Lamb
Fri
7-5
5pm
7pm
CONC
John Ceglarek
Sat
7-6
loam
12pm
CONC
Sue Greenlee
Megan Gould
Ta'Lisa Turner -Pitts
Sat
7-6
12pm
2pm
ACTIVITY
Sue Greenlee
Megan Gould
Sun
7-7
3pm
5pm
BOAT
Beckie Greer*
RENTAL
Tue
9-Jul
2pm
4pm
BOAT
EricJaros
Linda Jones
Linda Komondy
RENTAL
Wed
7-10
12pm
2pm
CONC
John Ceglarek
Thur
7-11
12pm
2pm
ACTIVITY
Carrie Hunter
Linda Jones
Sat
7-13
10am
12pm
ACTIVITY
Eric Jaros
Christina Malcolm
Madelyn Kleitch
Sat
7-13
2pm
4pm
CONC
Eric Jaros
Amy Bordo
Madelyn Kleitch
Sun
7-14
10am
12pm
ACTIVITY
John Ceglarek
Christina Malcolm
Madelyn Kleitch
Sun
7-14
12pm
2pm
BOAT
John Ceglarek
Christina Malcolm
Madelyn Kleitch
RENTAL
Sun
7-14
3pm
5pm
CONC
John Ceglarek
*Volunteer acting as Staff Survey Facilitator
Addison Concession includes surveys at beach, parking lot and disc golf
Collected surveys were entered into an online Qualtrics survey entry form created by University
Outreach staff. The quantitative software package, Qualtrics, allowed for survey responses to be
analyzed and aggregated as desired by staff from University Outreach and Oakland County.
39
Survey Response Rate
A total of 417 surveys were collected from park users at Addison Oaks. The average age of survey
respondents was 42, 60% of the respondents were female (n=241) and 40% of the respondents were
male (n=167). Beyond age and gender, respondents were asked to include their home zip code on the
survey. A map of the survey responses by zip code shows the majority of survey respondents reside in or
near the zip code of Addison Oaks, shown in Figure 2. Each response is counted once and represented
by a color in Figure 2. The highest amount of responses in one zip code was 22 in zip code 48371
(Oxford). A total of 97 zip codes were reported by survey respondents in Addison Oaks. Figure 3 shows
the same information but only for Oakland County. Table 4 shows that of the 417 surveys collected, 409
had valid five or nine digit zip codes reported that could be mapped. 388 of the zip codes are in
Michigan resulting in a 93% mapping accuracy rate.
Figure 2: Location of Survey Responses by Zip Code
Addison Oaks Survey Responses
Legend
Responses per Zip Code
�1
- 2
- 3
- 4
[-] 5
8
U 7
n8
u9
10
11
12
F7 13
14
- 17
- 18
- 22
40
Figure 3: Oakland County User -intercept surveys
Addison Oaks Survey Responses
Legend
Responses per Zip Code s
1 10
2 11
3 12
�4 13
I"15 14
8 17
7 - 18
e 72
Table 4: Summary of User -Intercept Survey Collection
Park Collected Valid No Data Mapped % Mapped
Addison 417 409 8 388 93.05%
General Trends
Park Ratings
Park -users were split into two populations based upon frequency of visits. Frequent park users are those
that visit the park more than once a month. Infrequent park users visit Oakland County Parks less than
once a month. Frequent park users consistently rate individual park amenities and characteristics higher
than infrequent park users.
Operations
Several comments were made about the Campground Reservations. Suggestions include moving to an
online system, requiring no reservations, and having separate sections of campgrounds for reserved
sites and first -come first -serve sites.
41
Staff
Staff of Oakland County Parks and Recreation Commission all received positive feedback regarding their
customer service skills, friendliness, and helpfulness to customers. Park rangers and mobile recreation
staff were highlighted in open-ended comments by park users.
The following sets of figures show the responses for each of the questions asked in the user -intercept
survey:
• What amenities and/or facilities bring you to Addison Oaks (Figure 4)
• How would you rate the following amenities at Addison Oaks (Figure 5)
• How would you rate the following characteristics of Addison Oaks (Figure 6)
• In the past year how often have you visited Addison Oaks (Figure 7)
• Including yourself, how many people in your household are (Figure 8)
El
Figure 4: What amenities and/or facilities bring you to Addison Oaks (N=416)
350
73%
300 -
250
200
150
100
50 -
0 -
. �z 5� a` �e s
O C Z � Je t` Q, � C tC � � 0 S `O t � 't �t` �t` '�• ��¢ ��� a a �
a, a oa � a of at \r a to ,co z� �c •� a� o 0 0 0 5` a� ati �� r �` 5� k, ��
Q
\r ��a Q 5� ta�S �aa�O •`cam `��� GQc �`5\ oa `�� ��� J� �aS 5�� o�`� Q c°� oi� spateon
tea\
C,a�� z��a �t '` a����a� p La �o� too Ltoss a�•t•���Oa ,`i a�O\ '�sa�
43
Figure 5: How would you rate the following amenities at Addison Oaks
■ Poor ■ Fair Good ■ Excellem
250
216
200
150
100
50
0
fah ,°a cay ���taa �` '�� tea
Qa .at Cp 't�'° °a Lai Qa t°�
Cta�y a Goy°�� ��C°� at�Q� Q�� �: J� Q�aJ�O
" �t°� �ac�Q Gac�� Q� Ode QFa� qa`
OAS \�y
�r
�0
�Q
44
400
350
300
250
200
150
100
50
0
]Is
Figure 6: How would you rate the following characteristics of Addison Oaks?
■ Poor ® Fair Good ■ Excellent
tiJ wa e5 a Ge
Jwao`��a Jike at`Jo awe ��e ey`yw0�a�z��t°a�ae
ac
�eA L° Ge
0\ya\oo
`J
tee �t\ e 0", K°t°
°fitIca \�a ems°
eo O \ate �e�Q ,ems° t\ewJ G matt tIle
tea o OJa\ \ems \ee r° fie
e e e
Leo �a�J J ate\ tit G°o �A
aN� Q J5e o
O,ei �a\° tey�t°
P a
45
Figure 7: In the past year how often have you visited Addison Oaks (N=408)
300
250
200
150
100
50
0
Less than 1-3 Times a Once a Week 2-4 Times a
Once a Month Month Week
More than 5
Times a Week
Figure 8: Including yourself, how many people in your household are the following ages?
211-
241
11
61
A
21
,�r�1 ,r
06
46
User -Intercept Cross -Analysis
Oakland County Parks and Recreation Master Planning Team requested if frequent visitors rates park
features and amenities differently than infrequent visitors. P-values of significant differences between
frequencies of visits are shown below. A p-value of 0.05 or lower is considered significant.
Park Amenities Ratings with Significant Differences between infrequent users and occasional -frequent
users
• Beach (p=0.08) no significant difference
• Playgrounds (p=0.05) significant difference
Park Characteristic Ratings with Significant Differences between infrequent users and occasional -
frequent users
• Quality of facilities
• Level of maintenance
• Condition of restrooms, etc
• Barrier free access* only instance where occasional -frequent users rated the park lower than
infrequent users (cross tab requested on these responses)
Similar Uses & Ratings by infrequent users and occasional -frequent users
• Disc Golf
• Trails
• Picnic areas
The survey's open ended responses regarding general suggestions for park improvements were coded in
a qualitative software program that allowed for open ended comments to be organized by common
categories. Common categories were further filtered into sub -categories to assist in the comprehension
of park user needs. A total of 280 comments were given on the intercept survey received at Addison
Oaks. Common categories for Addison Oaks include: facilities, activities, reservations, communications,
compliments, fees, rentals, and miscellaneous. Table 5 summarizes the total comments per category.
Table 5: Summary by Category
Category Total comments by category
Facilities 197
Activities
32
Reservations
17
Compliments
11
Communications
10
Fees
10
Miscellaneous
3
Total Comments
280
47
Facilities were further broken into subcategories of beach, bathrooms, campgrounds, showers, activity
pavilion, disc golf, mountain biking, playgrounds, snack bar / store, pool / water park, wireless internet
(WiFi), and other. Activities were further broken into subcategories of family oriented or activity
suggestions. Table 6 provides a summary of total comments by subcategory.
Category
Activities
+=v
U
cv
Reservations
Total Comments
Table 6: Summary by subcategory
Subcategory
suggestions
family -oriented
beach
campgrounds
bathrooms
showers
snack bar / store
Other
disc golf
activity pavilion
pool / water
park
WiFi
playgrounds
mountain biking
rentals
policy
online
20
12
43
32
28
15
15
14
10
9
L
8
6
5
4
12
5
Total comments by subcategory
Summary of open-ended responses regarding activities:
246
Many comments relating to activities suggesting expanding things for children to do beyond those
provided on holiday weekends. Many suggestions were also provided for specific activities to include in
the future including festivals, events such as bingo, concerts, and more events around Halloween.
48
Three subcategories of facilities, beach, bathrooms, and campgrounds, were further broken down into
subject areas. Table 7 provides a summary of comments received by subject area.
Table 7: Total comments by subject area
Category
I Subcategory
Subject
Total comments by
subject
swimming area
25
cleanliness
9
showers/wash station
4
Beach
hours of operation
3
other
2
a
LL
Campgrounds
other 9
sewer 7
shade 6
expand 5
firewood 5
Bathrooms
MEft
15
M, iror
10
build more
3
Total Comments
103
All open ended responses for Addison Oaks are presented in Exhibit 3 by category, subcategory, and
subject as appropriate. Responses are given verbatim from the survey responses that were entered into
the online system by Oakland County staff. Verbatim responses are not to be interpreted as statistically
valid, only represent a minority of park -users from Addison Oaks, and should not be considered for park
improvements except in aggregate form.
Summary of open-ended responses regarding facilities:
The majority of participants commented on the swimming area, common suggestions included
expanding the swimming area, making it deeper, and improving the cleanliness of the beach. A handful
of comments were made about adding wash stations at the beach and expanding operating hours.
A number of comments were received regarding campgrounds and the lack of sewers available for
campers, campers also desired more shade trees, dry firewood, improved showers, and an activity
pavilion. Bathrooms were another common area that received comments. Upgrades were requested to
install modern bathrooms throughout the campground areas, improve cleanliness, and repair things
such as broken lights and missing stall doors.
Park users also commented on improving and expanding the disc golf course, continued improvement of
the mountain bike trail, additional and improved playground equipment. The addition of a concession
stand or small store to by essentials, a chlorinated water play area, and wifi.
49
Summary of other comments:
Many changes were also recommended for the reservation policy including changing the current
requirements and moving to an online reservation system. Communications were also stated as needing
improvement from road signs and labeling of foot paths. Many compliments were given to parks staff,
beauty of the park, and programs. The few comments regarding park fees recommended combination
passes or lower fees over all.
Phase 2: Focus Groups Addison Oaks Results
Focus groups were conducted on -site at Addison Oaks during the month of October with disc -golfers by
Oakland County staff. Dates that focus groups would be held at the disc golf course were advertised one
week in advance through flyers located on -site in the park. Table 8 shows dates and participation of
focus groups of disc -golfers.
Table 8: Focus group participation
Date Totals
October 5, 2013 2 focus groups, total of
11 people
October 22, 2013 11 interviews*
*staff unable to get 4 people at same time for on -site focus group
The research protocol required a minimum of three onsite focus groups the facility over a two-day
period. A valid focus group consists of a minimum of four and a maximum of twelve adult participants.
As only two focus groups with four or more people were held, the responses collected cannot be
identified as a valid response set that could be verified between groups. However, the information
collected is still of value to gauge users' perceptions of the Addison Oaks Disc Golf Course even if it does
not establish trends among user groups and is included here for those purposes.
A mini -survey was distributed to all participants, of which 13 responded providing basic demographic
information. The mini -survey and focus group script are presented in Exhibit 2. Results from the mini-
survey show that 100% of respondents were male, and the median age was 31. Figure 9 shows the age
distribution of adults and children in participant household.
Figure 9: Number of Adults (including self) and Children living in household
Adults in Household Children in Household
2.5 2.5
2 2
1.5 — 1.5 —
1 — 1 —
0.5 I — 0.5 — —
19-25 26-35 36-45 46-55 0-5 years 6-10 years 11-13 14-18
years years years years years years
50
Eight of the thirteen respondents stated they lived in Oakland County with the average in -county
residency of fourteen years. The remaining five respondents live outside of Oakland County. Of the eight
participants that provided zip codes, two were from Rochester Hills (48307), two from Utica (48317),
two from Lake Orion (48360), one from Troy (48083) and one from Warren (48089). Two of the thirteen
respondents had completed the paper user -intercept survey. Figure 10 shows the frequency of visits to
Addison Oaks by focus group participants. 54% of the individuals that participated indicated that they
were very frequent visitors to the park, visiting one or more times per week. If this number is compared
to the user intercept survey responses collected earlier in the year, it can be noted that users of the disc
golf course tend to visit more frequently than a more general population of park users (54% vs. 13% very
frequent visits, once per week or more.)
4.5
4
3.5
2.5
2
1.5
0.5
Figure 10: Frequency of visits to Addison Oaks in past 12 months
Less than 1-3 Time per Once a Week 2-4 Times per More than 5
Once per Month Week Time per
Month Week
Summary of Focus Group Responses
The primary purpose of users being at the park on a day focus groups were conducted was to play disc
golf. Two individuals visited Addison Oaks solely to participate in a focus group. Favorites of park users
were that the course is free with park entry, the course is well maintained, and the layout is unique and
challenging. The layout of the course was stated as great for technical/experienced players with a
variety of long and technical holes, and that Addison was a unique, "signature" course for this area of
Michigan. Park users also cited that the course is kept clean, and they appreciated the cement tee pads.
Many cited they loved the natural setting while others wanted more maintenance of branches and trees
along the courses.
One common improvement voiced by multiple participants were suggestions to install signage and
mark the fairway for Hole #1; large groups tend to congregate there causing a safety hazard and use
conflict. Clearly marking the area and signage such as "CAUTION: Flying Discs" would help avoid
conflicts.
Other commonly voiced improvements for the general course and for specific holes were as follows:
The addition of hole numbers and course length to all the hole signage would be helpful. Participants
suggested changes in course and signage specifically for Hole #20 due to it havingtoo short a run and for
the loss of trees which changed how the course was played. Hole #10 was identified as requiring
improved drainage, and for having a dangerous approach that required either grading or the addition of
51
stairs. Improvements to course signage at multiple holes was identified as a needed improvement,
specifically at holes #10, #20 #24, It was also recommended that wood -chips or stones with slag be
placed around all baskets (and particularly around #10) to improve drainage, and for better definition of
landing zones at 30 feet (10 meters) out from the basket. Finally, multiple improvements to baskets/tee
areas were suggested such as elevating the baskets, straightening baskets that had been bent, the
addition of more tee boxes at holes, and movable tee posts.
General improvements to the course included the raising of sinking tee pads and straightening of
crooked baskets.. Players also mentioned they missed having benches and picnic tables, though some
suggested having stumps or wood logs for spectators to sit on. Disc golfers would also like more trash
cans along the course and at every tee if possible, and a potable water access point later in the course.
Many participants noted that they played during the winter months, and shoveling the pads or providing
shovels or brooms for users to clear the pads would be appreciated.
Nearly every participant mentioned adding additional holes to the existing course or creating a new
course in the park. Primary suggestions were for an additional 18-hole course for a total of 2-18 holes
course or creation of a 27-hole course and including more holes with water features. A few
recommendations were made to improve the parking policy to prevent users from getting parking
tickets and to redo the parking lot. Participants also noted that they felt the Parks Perk Pass should be
sold at Addison Oaks County Park and the daily price for non -residence should be reduced. Multiple
participants noted expanding disc golf courses to other Oakland County Parks such as Red Oaks.
Activities that would encourage more visits from disc golfers included fishing, running path, and
mountain biking. This suggests that disc golfers may not be aware of the other amenities that exist in
Addison Oaks County Park.
Lessons Learned: Addison Oaks Public Engagement
1. Gather information from multiple public input sources (user groups, day users, stakeholders)
through multiple channels (surveys, interviews, focus groups) regarding park users' experiences
and perceptions of each individual park
a. Was information gathered from all user groups for each park?
b. Did engagement occur on -site and via online?
2. Identifying opportunities to move forward on the IAP2 Public Input Spectrum
a. To be determined with park supervisors and OCPR master planning team
b. Were additional opportunities given to park -users for engagement in each park?
c. Were additional opportunities given to park -users for decision -making in each park?
3. Fully understand public issues, concerns, and opportunities regarding Oakland County Parks and
how it informs and impacts the master planning process
a. Does the data gathered throughout the three phases of public engagement provide a
broad spectrum of opinions that are incorporated into the master plan?
b. Does the demographic data gathered suggest a diverse population was sampled?
4. Determine best strategies and mechanisms to share information with the public and involve the
public in decision -making and provide a framework for gathering future public input
52
a. What outreach strategies provided the greatest opportunity for engagement?
b. In what ways was the public involved in decision -making on what content is placed in
the final master plan?
c. What mechanisms were identified by OCPR as being necessary to engage the public for
future planning efforts and afterthe master plans are complete?
Public Engagement Sources:
Oakland County, November 10, 2009 Master Plan Forum Comments for Addison Oaks (3 pages) and for
Ellis Barn (1 page)
Oakland County, 2007 Camper Survey Results (1 page)
Oakland County, Input from Annual Seasonal Supervisors Meeting, May 15, 2012
Exhibit 1: Addison Oalis User -Intercept Survey
Exhibit 2: Focus Group Script and Mini -Survey
Exhibit 3: Open-ended Responses from User -Intercept Survey
Exhibit 4: Press Release
53
Exhibit 1: User -Intercept Survey
54
Page 1 QVAKLAND
Survey ID #
C�0111 i I'd 1_1 N M
M
Addison Oaks County Park User Intercept Survey
Oakland County Parks and Recreation Commission is currently conducting park master planning for Addison Oaks County
Park.
This short survey was created to understand the perceptions and needs of Oakland County residents regarding Addison
Oaks County Park. Information collected in this survey will help us develop the Park Vision and Facility Concepts 2014-
2023 for Addison Oaks County Park.
The park master planning process is designed to provide staff, park users, the public, and decision -makers with a clear
understanding of the desired character and future direction of individual parks within the Oakland County Parks system.
The resulting Park Vision and Facility Concepts 2014-2023 will provide the Oakland County Parks and Recreation
Commission with a framework for making decisions about each park.
:Whait arr4enai[es and/RC actirtEtfes: bang yrpu to Addison Uaks,County Park ?;Check all.
Conference Center at Historic Buhl Estate Relaxing / hanging out
Beach area Scenic drive
Boat rental Nature sty/ observation
Bike rental Flying radio -controlled gliders/sailplanes
Activity Area Astronomy / star -gazing
Campgrounds - Modern Letterboxing
Campgrounds - Rustic Swimmine
Campgrounds - Cabins
Campgrounds -_Group Sites
Disc golf course
Trails - Paved hiking/running/jogging
Trails - Unpaved hiking/running/jogging/ equestrian
Trails - Mountain biking
Trails - Cross country skiing
Trails- Equestrian
Picnic areas
Playgrounds -
Non -motorized boating
Fishing
Geocaching
Special events / shows
Campground Recreation programs
Seasonal deer archery hunting at Addison -East
Seasonal managed deer hunts at Addison -Main
Other - please specify:
2. How would you rate the following amenities at Addison Oaks County Pa V SEE MA:
Map Poor Fair Good Excellent 1-don't
Key
A Conference Center at Historic Buhl Estate
B Beach area
C Boat rental
C Bike rental
_ C Activity Area
D Campgrounds - Modern
E Campgrounds - Rustic
F Campgrounds - Group Sites
G Campgrounds - Cabins
H Disc golf course
I Trails - Paved
J Trails - Unpaved
Picnic areas
Playgrounds
Natural areas
Other, please specify:
3. How would you rate the following c iaracteristics of Addison Oaks County Park?
Poor Fair Good Excellent I don't
know
Beauty of park
Quality of facilities
Helpfulness of staff
User -friendliness of campground reservation system
(Abundance of wildlife/nature/trees
Sense of security/safety
Level of maintenance
Park/program information and communication
Level of crowding
Variety of recreational opportunities
Convenience of parking
Condition of restrooms /showers /laundry facilities
Availability of consumer items / firewood / ice
Barrier -free access
Overall value to the Oakland County
Other, please specify:
56
Page 2
OAK AND Survey ID #
iq_iMt'd�M
4. In the past 12 months, how often have you visited Addison Ualcs County Park?
Less than once a month
1-3 times a month
Once a week
2-4 times a week
More than 5 times a week
g lvounty;P!ar? for [mpraven�tents at AdciE 5 .Ao ou have an s estrons fQr future actEVlt�es,.fac�I�tfes and
L 4
3
The Oakland County Parks system includes 13 parks throughout Oakland County. Oakland County Parks offer a wide
variety of year-round recreation opportunities including camping, hiking, swimming, boating, golfing, picnicking, cross-
country skiiing, ice skating and ice fishing. The Oakland County Parks system also includes 2 nature centers, 3 dog parks,
2 waterparks, 2 campgrounds, a BMX course, a disc golf course and 5 golf courses,
„^ 6: lfUhIC Oakland Couoty,Parlcs haye.you•visrted in:the pastA.2 months?,::.::a...., ,.
Addison Oaks
Independence Oaks Springfield Oaks
Catalpa Oaks
Lyon Oaks Waterford Oaks
Glen Oaks
Orion Oaks White Lake Oaks
Groveland Oaks
Red Oaks
Highland Oaks
Rose Oaks
Parks brochure
Facebook
Parks website
Twitter
Radio
Flyers in mail
Television
Other, please specify:
Friends and neighbors
Parks staff
57
11. What is your aged
12,100l0 9yaursel#„hover many
ple l) your househb�ld are
Under5 years
5-9 tears
10-14 years
15-19 years
20-24 years
25-34 years
35-44 years
145-54 years
1 55-64 years
1 65+ years
Thank you for taking the time to fill out our survey!
We invite you to continue to participate in the park master planning process - please fill out a Guest Contact Request
form and indicate your interests. Thank you!
Exhibit 2: Focus Group Mini -Survey Instrument
1. What is your gender? (please ✓one)
❑ FEMALE ❑ MALE
2. What is your age?
3. How many children and adults (including yourself) live in your household? (please fill in a
number for each applicable age category)
Children
0-5 YEARS
6-10 YEARS
11-13 YEARS
14-18 YEARS
Adults
19-25 YEARS
26-35 YEARS
36-45 YEARS
46-55 YEARS
56-65 YEARS
66 OR OLDER
5. What is your zip code? (please fill in your 5-digit zip code)
6. How long have you been a resident of Oakland County over your lifetime? (please fill in a
number for years/months)
YEARS MONTHS
❑ I HAVE NEVER BEEN A RESIDENT OF OAKLAND COUNTY RESIDENT
7. Did you complete a paper survey in the Oakland County Parks and Recreation this summer?
❑ YES ❑ NO
59
Exhibit 2: Focus Group Script
ADDISON OAKS DISC GOLF COURSE
ON SITE FOCUS GROUPS
Oakland County Parks and Recreation (OCPR)
Master Plan Study
Goal:
Minimum of three onsite focus groups for each facility over a two-day period. Allow time for a
minimum of six groups (three scheduled times per each day). A valid focus group consists of a
minimum of four and a maximum of twelve adult participants.
Time: — 30 minutes per focus group, minimum of 30 minutes (recommend 60 min.) for
recruiting/preparation between focus groups
On Site Focus Group Script:
Good [morning/afternoon/ evening], and welcome to our group discussion [today/tonight].
Thank you for taking the time to join our discussion on improvements to the Oakland County
Parks. My name is [insert name], and I am [insert role at OCPR]. This is [ASSISTANT NAME] and
[he/she] will be helping me record our discussion. We are here on behalf of the Oakland
County Parks and Recreation individual park master plan development group. We've invited
people who use the parks here [today/tonight] in order to learn what you want to see as future
park improvements.
Oakland County Parks and Recreation will be updating its 10-Year Park Master Plan for [park
name] and is seeking input from the community through a series of surveys, focus groups, and
other public input strategies. The updated parks plan will outline priorities for park
improvements over the next ten years, including improvements to the grounds, programs and
activities of the Oakland County Parks. We will be talking tonight and gathering your opinions
about these topics. As community members, you can offer us unique insights on these issues.
There are no wrong answers, but rather differing points of view. Please feel free to share your
point of view even if it differs from what others have said. Keep in mind that we are just as
interested in negative comments as positive comments, as negative comments can help us to
later work toward addressing the issues you raise.
Before we begin, let me suggest some things that will make our discussion more productive.
Please speak up — only one person should talk at a time. We are audio recording the session,
because we do not want to miss any of your comments. We will also be recording your
comments on the large board, so if you feel your comment is not recorded correctly, please tell
us. The notes on the board will be the primary was in which we compile our results. We will be
on a first name basis, and in later reports there will be no names attached to comments. You
can be assured of your confidentiality.
60
My role here is to ask questions and listen. I will not be participating in the conversation, but I
want you to feel free to talk to each other. I'll be asking about half a dozen questions, and I'll
be moving the conversation from one question to the next. There is a tendency in these
discussions for some people to talk a lot, and some people not to say much, but it is important
for us to hear from each of you because you all have different experiences. So if one of you is
sharing a lot, I may ask you to let others talk. And if you are not saying much, I may ask for your
opinion. We are each wearing name tags to help us remember each others' names. Let's find
out some more about each other by going around the table, introducing ourselves and telling
us what you're doing here at Addison Oaks today. [PARTICIPANT NAME], let's start with you.
Focus Group Questions:
1. What do you like the best about Addison Oaks disc golf course?
2. What improvements would you like to see at Addison Oaks disc golf course?
3. Of all of the improvements you've thought of for the disc golf course, what would the
most important improvement it be?
4. What is the most important thing that you would keep the same or preserve at Addison
Oaks disc golf course?
5. What activities or amenities would bring you to Addison Oaks more often?
6. What recommendations do you have for improving Addison Oaks park in general?
Exhibit 3: User -Intercept Open-ended Responses
Category: Activities
SubcateRorv: Familv-oriented
1. more family activities / road rally / scavenger hunt
2. need things for preteen and teen activities
3. Small bounce house on Saturday for kids
4. kid activity 6 - 7 days a week
5. more activities for campers with children on during the weekday s / Hat Air Balloon day would
be fun
6. more for kids than just on weekends
7. Nice for kids
8. Love the crafts they do.
9. more things for kids
10. kids activities
11. more stuff for kids to do on nonholiday weeks
12. we love all the kid activities this is our favorite campground
Subcatesorv: Suggestions
1. Bingo
2. More bingo
3. more events/festivals
4. More nature activities
5. Different tournaments for ladder golf, etc. games
6. euchre tournament
7. bicycle demos
8. group art/craft activities
9. euchre tournament
10. ghost tours
11. chuck wagon contest (usually is filmed)
12. Halloween festivals, more activities during holidays
13. Park concerts great idea
14. concerts in the park
15. local bands on fri and sat night
16. Scavenger hunt- (road rally on foot) euchre tournament
17. activities for teenagers, my fam used to camp here for a long time, but after we were too old for
the camp activities on sat, we stopped coming
18. More staff for activities
19. Trapping
20. Astronomy
Category: Facilities
Subcategorv: Beach
Subject: Showers / Wash Stations
1. Showers for the beach
2. Wash station at the beach
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3. Please put an outside shower by swim area
4. Outdoor shower to rinse off at the beach
Subject: Hours of Operation
1. Longer Beach hours
2. open beach before 11 am. When camping in July it would be nice to get to beach around 10 am
3. The beach should open before 11 on sat
Subject: Swimming Area Improvements
1, improve swim area
2, improve beach and boathouse
3. Larger beach/swimming area, possibly floating docks, a place for jumping in
4. improve the beach/swimming area
5. Larger swim area
6, larger swim area in lake
7. expanded area to swim for adults
8. deep end at beach
9. the beach would be better if it was bigger and deeper
10. great beach
11. beach area is just okay - we would prefer larger and deeper swimming section
12. Swimming area was crowded - only 1 section open with almost 20 people swimming Beach
water level is shallow
13. Bigger Beach Area
14. Make Beach Water Deeper
15. Expanded swim area with deeper water
16. Better swim area
17. make swimming area larger
18. Open up all of swimming lake
19, deeper swimming area for teens/adults
20. bigger swim area / water slide at beach
21. Bigger swimming area
22. Swim area for adults
23. Better swim area similar to Groveland Oaks
24. Better beach area.
25, Make beach area deeper for adult swimming.
Subject: Cleanliness
1. deeper beach not so much green algae
2. Clean seaweed out of beach.
3. Beach water does not appear clean. Ducks and warm shallow water a concern.
4. Continue to improve beach area - water appears dirty and unsafe to swim/play in. Too many
ducks and geese around
5. Cleaner beach
6. The beach area needs some major improvements. Larger, cleaner, maybe small slides??
7. Aerators at the beach
8. beach water cleaner
9. maybe the water at the beach a little cleaner if can!
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Subject: Beach, Other
1. Move beach to boat rental so it's closer to campground
2. pet friendly areas for swimming/ beach
Subcategorv: Bathrooms
Subject: Minor Improvements
1. Doors on bathrooms in rustic area
2. better, cleaner bathrooms up by higher # sites
3. cleaner portapotties
4. bathrooms in rustic camping need to be cleaned
5. cleaner bathrooms
6. Fix bathroom lights
7. Doors on stalls in restroom
8. Rustic bathroom seats too high, difficult for short people to use.
9. lower toilet seat in the rustic bathrooms
10. repair faucets in mens bathroom
Subject: Upgrades
1, needs regular toilets in rustic camping
2. flush toilets in rustic site and showers
3. flush toilets in area D
4. To get more flushing toilets - instead of outhouses
5. update all the bathrooms to modern
6, bathrooms modernized,
7. new better bathrooms
8. Upgraded bathroom facilities
9. new bathroom in B area
10, Bathroom in Area "B"
11, Add modern bathroom in section D
12. Please update restrooms, no outhouse style
13. rustic bathrooms are bad -modernize them ... a lot of poison ivy near them
14. Modern restrooms would be nice and there are no doors in the restrooms.
15. better facilities in rustic sights (bathroom)
Subject: More bathrooms
1. Bathrooms for the D,G. Course
2. More bathrooms and showers are needed.
3. more bathrooms
SubcateF4orv: Campgrounds
Subject: Sewer
1. sewer at sites
2. Need sewers for the price of camping
3. Sewers
4. would love to have sewer at our campsite
5. Sewer Hookups at campground
6, Would like sewer available at sites
7. Sewer for camp sites
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Subject: Shade Trees
1. More trees in some areas
2, more shade trees are needed by campsites
3. more trees in modern campground
4. Trees in camping area
S. not much shade in campsites
6. More trees in modern area
Subject: Expansion
1. More campsite
2. Adding more cabins in which to camp.
3. Would like to see more cabins/buildings to camp in
4. clearing of some of the brush around the lake in front of the cabins. maybe a small dock/deck in
front of the cabins on the lake.
5. Water access from cabins would be great.
Subject: Firewood
1.
Fire Starter Logs
2.
Dry Firewood
3.
Dry Firewood
4.
bulk firewood
5.
Firewood was too damp.
Subject: Camping, other
1. Consider year-round camping
2. larger tent sites
3. Would like to see some cement pads in the other camping areas
4. Please open the park to campers in early May
S. create access to the playground by the campsites site #46 gets all the traffic to the playground
and showers. get rid of the site and make a path.
6. The campground playground needs better access. Currently the path opens at a campsite which
has kids running through it.
7. You are supposed to back up from left side to where you're going with trailer, or motor home,
all your sites you back up right side this is WRONG. Can't see utility
8. fire pits too deep to see fire
9. fire rings are too high, can't get any heat from fire unless you build a big one which becomes
dangerous
Subcategorv: Showers
1. Change Machine for showers
2. new shower head
3. shower heads nasty
4. The shower water adjustable
5. Don't pay for showers
6. Closer showers to rustic campground
7. Showers are way too hot. I couldn't even put my hand in the water so I won't take my child to
shower.
8. Showers are a bit too warm. Might burn kids.
9. The showers are steaming hot! Too hot for children, raw hot skin after!
10. shower water could be cooler.
11. water in shower house A is too hot. burns skins ... turn down temp.
12. Shower temps near group campground are too hot! Especially for kids.
13. need showers in the rustic part so handicap people don't have to go to the other in the middle
of the night.
14. Showers were very dirty
15. no pay shower
Subcateaorv: Activitv pavilion
1. Pavilion for Campground Activities
2. The activity tent, would be nice to have a building
3. pavilion for activities area
4. The children's activity center should be a focus, most families -including mine- camp here vs.
somewhere else because of the fun -it would be nice to see a structure with some protection vs.
a tent to allow for more to be planned
5. covered area for children's activities / more playgrounds
6. pavilion instead of a tent for the activity area
7. Need a pavilion for activities.
8, should have a pavilion for the kids
9. needs a building for kids activity with air condition
Subcateeorv: Disc Golf
1. Bathrooms forthe D,G. Course
2. Picnic Tables at Tees
3. more water spouts on DG Course
4. Second or Third Disc Golf Course
5. 1 believe everyone would love if more disc golf holes were added
6. More Disc Golf Holes
7. Replace damaged baskets
8. Maintain Trails in Disc Golf Course
9. Disc golf course maintenance
10. disc golf tournaments
Subcatep-orv: Mountain Biking
1. Keep on improving the mtb trails
2. more mountain bike single track to be built
3. More MTB trails
4, Primary use of the park is for mountain bike trails.
5. night mountain biking
Subcateeorv: PlavRrounds
1. need maybe more playgrounds in park for the young kids
2. More swing sets for children in the campground play area
3. Playground near the activities tent
4. more swings park has none
5. Rocks by playground very dangerous. Kids climb fence and just barely make it over without
failing.
:.
6. playgrounds need more equipment
SubcateRorv: Snack Bar/Store
1. Snack Bar
2. on site store
3. Put toilet paper where to get it
4. have food area open
5. more vending/pop machines scatters
6. "general store"
7. store for convenience
8. disappointed not having a camp/party store
9. Need a small store for essential items
10. store would be nice.
11. Have food.concess ions at beach
12. Have actual concessions like Groveland does. nice to be able to get lunch/snacks while at beach.
13. a store
14. For fireworks, we'd like more carnival food stations (nachos are awesome)
15. Camp store
SubcateRorv: Pool / Waterpark
1.
pool/waterpark
2.
an olympic size pool or two
3.
sprinkler pad
4.
Large swimming pool.
5.
install swimming pool
6.
Waterpark
7.
Chlorinated pool,
8.
Big pool, water park
SubcateRorv: WE
1.
Add wifi access
2.
Wifi
3.
wi-fi
4.
wifi
5.
Wifi,
6.
wifi
7.
wifi
8.
need wifi
SubcateRorv: Facilities, Other
1. Open up the unpaved bike trail a little bit, especially on the downhills
2. Way too much poison ivy, needs to be controlled
3. dog area/dog park
4. new grills / not on a hill and better quality
5. 1 liked when they groomed the ski trails and when they had the night ski trail years ago
6. Please redo road around dump station.
7. dump station too close to the road
8. Improve dumpstation
67
9. constant issues with locks on gates being moved -not returned
10. Tennis court
11. Paved campground roads would be nice.
12. atm
13. Better access to the lake for fishing (more spots off the trails)
14. more dog poop bag stands
Category: Reservations
Subcategorv: Online
1. Please make your camping reservation an on line option. I would really prefer being able to
book on line farther in advance and have more reservable sites.
2. Need to also be able to make reservations for cabins and campgrounds on website
3. online reservation system
4. same day online check in
5. more online reservations or perhaps allowing someone who is already here get your site for
you. We wanted to camp next to our friends but had to work
Subcategorv: Policv
1. reserve or non reservable sites
2. reservable campsites should be rotated annually.
3. reservation -do more by phone
4. More reservable sites
5. Rotate reservable camp sites. Every site that is reservable this year should be open to first come
basis next year
6. Have more reservable sites next to each other.
7. let 1 person rent more than 1 site
8. no need to leave structure if returning later with camper
9. The staff messed up my reservation
10. Allowed to make reservations by credit card over the phone to reserve a spot.
11. Better policy - fee for entering park if camping
12. Better policy for entering (fees) for members of camping.
Category: Communications
1. must send mailings to inform people of Oakland County Parks. Hand out buy one get one night
free
2. Better labeling of foot paths to where they lead
3. Better Signage
4, campground rules should be given to EVERY PERSON checking into the campground. Loud music
at anytime is irritating.
5. Quiet time enforcement at night
6. have exit signs at end of campsites- leaving
7. Dead ends marked,
8. a dead end sign down the drive
9. on lot 25 is handy cap parking a sign needs to be posted that parking is for the site and not for
the restroom
10, more astronomy promotion
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Category: Compliments
1. friendly staff did boo bash 1st time last year. It was awesome!! very pleased.
2. We love the hay rides, seeing horses, kid's activities, crafts and water games, beach and
playground. Best part is I don't have to plan.
3. compliments on how well the fireworks fest was organized, many options of activities.
4. Play more Bingo!! Loved it
5. We love bingo and the fireworks
6. We love Mountain Biking at Addison Oaks.
7. great job Addison oaks! / grandchildren (6) love to camp w/us!
8. keep it natural, enjoy the wild life. Enjoy teaching my grandchildren about nature
9. Shane was exceptionally helpful with the flooded area on our site. Very thoughtful and
extremely polite and hardworking. He is an asset to the park.
10. keep doing the things you do. It's beautiful
11. More mobile rec, they are awesome staff!
Category:Fees
1. make the fee 2.50 instead of 5
2. discount for entry fee if here for a family reunion
3. cost lowered
4. Allow non -overnight visitors to campsites without a $10 fee
5. Lower price for Macomb Cty residents
6. Lower fee
7. Thankful for the military discount as well
8. would like cheaper boat rental
9. Don't pay for showers
10. 1 am a Macomb County resident - it would be nice to have a program offering "frequent flyers" a
reduced rate.
Category: Rentals
1. For Pavilion Rental: Suggestion: Have renter pay a flat fee for guests to cover entrance fees -
perhaps issue passes to hand out.
2. bike rental
3. Cross-country ski rental
4. Disk Golf Rentals
Category: Miscellaneous
1. More staff available at check in
2. Please change 4th fireworks departure. Everyone needs to leave park if you drove. They told us
to come back in an hour at 11:30pm.
3. Improve on event parking especially on firework parking and getting back to the campground
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Exhibit 4: Press Release
Contact: Donna Folland
Project Advisor for Planning, Oakland County Parks and Recreation
follanddCcDoakRov.com
(248) 736-1649
EMBARGO UNTILJUNE 20, 2013
Oakland County Parks and Recreation Commission seeking public input on
Addison Oaks, Groveland Oaks, and Springfield Oaks County Parks
The park master planning process is designed to provide staff, park users, the public, and
decision -makers with a clear understanding of the desired character and future direction of
individual parks within the Oakland County Parks system. The resulting Park Vision and Facility
Concepts 2013-2022 provide the Oakland County Parks and Recreation Commission (OCPRC)
with a framework for making decisions about each park. The Park Vision and Facility Concepts
2013-2022 for each Oakland County Park will be used to develop the Five -Year Park and
Recreation Plan, which provides a framework for the OCPRC to make decisions regarding the
provision of park land, natural resource areas, and recreation services for the residents of
Oakland County.
Oakland County park staff will be seeking opinions from the public this summer through
surveys, interviews, and focus groups to guide the future developments and uses of the three
parks that are engaged in the master planning process in 2013. Oakland County Parks staff will
be at Addison Oaks, Groveland Oaks, and Springfield Oaks through the month of July asking for
park users to complete a brief 5-minute survey about how park patrons use the park and what
they would like to see improved at each park. Additional opportunities will be available for the
public to guide the future plans for Addison Oaks, Groveland Oaks, and Springfield Oaks county
parks by participating in an interview with Parks staff, a focus group, or an in-depth design
session later on in Fall 2013.
Project Advisor for Planning with Oakland County Parks, Donna Folland, stated "the direct input
of local residents, regional constituents and representatives from a variety of recreational
groups regarding the park master planning process ensures that the recommendations
presented to the Parks Commission are informed by the people who use the park."
The decisions for actual implementation will be made by the Parks Commission through the
review of project proposals and the approval of budgets for operations, maintenance, and
capital improvements. To learn more about the master planning process visit Oakland County
Parks online at www.destinationoakland.com/parkplanning.
70
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
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MARCH 5, 2014
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Melissa Prowse, Business Development Representative
AGENDA ITEM NO. 9 Dr1
BUSINESS DEVELOPMENT
Submitted: February 24, 2014
Subject: Oakland Parks Foundation - Temporary Use Permit and Request to Sell Alcohol on OCPRC Property
INTRODUCTION AND HISTORY
Attached is a Temporary Use Permit and letter of request to sell alcohol on Oakland County Parks and Recreation
property from the Oakland Parks Foundation. The Parks Foundation has been working with the Michigan Antiques
Festival on an event planned for Springfield Oaks on May 3 and 4, 2014. This is expected to be a large scale event
modeled after their antique festival in Midland. Michigan Antiques Festival and the Parks Foundation feel that this will be
a good opportunity for the Foundation to generate revenue for its operations while providing an added amenity for
attendees of the antique show. The Michigan Antiques Festival is paying $3,500 for their rental of the park for the
weekend; therefore no permitting fees are being sought from the Parks Foundation which is organizing the beer tent in
conjunction with the event.
The beer tent will be located within the Miracle of Birth barn and will feature Michigan craft beers. Per OCPRC rules, the
Parks Foundation has submitted a letter requesting authorization for the sale of alcohol on park property, This approval
needs to be made by the Commission, along with approval of the Temporary Use Permit for this use.
Per OCPR Rules, the Parks Foundation will pull the necessary permits and insurance for this type of use, as required by
Corporation Counsel and Risk Management.
ATTACHMENTS
- Letter of Request from the Oakland Parks Foundation to sell alcohol on OCPRC property
- Temporary Use Permit
STAFF RECOMMENDATION
The staff recommends that the Commission approve both the sale of alcohol on OCPRC property, and the corresponding
Temporary Use Permit for the craft beer tent at the Michigan Antiques Festival on May 3 and 4, 2014, at Springfield Oaks
County Park,
MOTION
Move to approve the sale of alcohol on Oakland County Parks and Recreation property, and the corresponding
Temporary Use Permit, for the craft beer tent at the Michigan Antiques Festival on May 3 and 4, 2014, at
Springfield Oaks County Park.
71
February 10, 2014
Gerry Fisher - Chairman
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford MI 48328
z }
Oakland Parks
FOUNDATION
Re; Request for charity alcohol sales for the Oakland Parks Foundation '
Dear Mr. Fisher,
I am writing on behalf of the Oakland Parks Foundation to request approval
of charity alcohol sales on May 3rd and 4t" at Springfield Oaks County Park as part of
the Michigan Antique Festival that will be held at the park on those days.
Proceeds from the sales will help offset the operating costs of the Foundation and its
efforts to support capital improvements in the County Parks System. "Pints for
Preservation" will specifically focus on recent efforts to create barrier free access to
the second floor of the historic Ellis Barn.
Thank you for your time and support.
Noreen Keating - Executive Director, Oakland Parks Foundation
248.674.7200 1580 Scott Lake Road,
Waterford MI 48328 72
O��AKLAND
COUNTY PARKS
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to:
Name of Entity or Person ("Permittee"): Oakland Parks Foundation
Address: 1580 Scott Lake Road, Waterford, MI 48328
Contact Person: Noreen Keating
Telephone Number: (248) 674-7200
E-Mail Address: noreenterry3551@gmail.com
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Property. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Property Location: Springfield Oaks County Park: Miracle of Birth Barn
1.2. Event/Activity: May 3 - 4, 2014, Local/craft beer tent at the Michigan Antique
Festival
1.3. Address of property: 12450 Andersonville Road, Davisburg
1.4. Fees: There is no fee for Permittee as this is a service being provided in
conjunction with a paid rental at Springfield Oaks (by Michigan Antique
Festivals).
1.5. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.6. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.7. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.8. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.9. Permittee shall leave the property in the same condition that Permittee found it
— clean and free of trash.
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
Page 1 of 4
73
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property and for the event described in paragraph 1.2, including a liquor
license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Propertv. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. If damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Propertv. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
Page 2 of 4
74
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC
BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC
PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO
OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21.
Permittee shall monitor service and consumption of alcoholic beverages at the
Event. Permittee specifically acknowledges that it is solely liable for the service
and consumption of any alcoholic beverages at the Event and that such liability
shall extend to any aspect regarding the service or consumption of alcoholic
beverages.
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
5. Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
Page 3 of 4
75
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4of4
76
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 — General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each
occurrence
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland,
Page 1 of 2
Vtl
(5) All insurance policies, must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permitee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
78
MARCH 5, 2014
1�1 AW.10111014MIJ►1aI1I1;i #►
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 9 D-2
BUSINESS DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Melissa Prowse, Business Development Representative
Submitted: February 26, 2014
Subject: La Familia - Temporary Use Permit and Request to Sell Alcohol on OCPRC Property
INTRODUCTION AND HISTORY
Attached is a Temporary Use Permit and letter of request to sell alcohol on Oakland County Parks and Recreation
property from El Centro Multicultural La Familia ("La Familia").
La Familia is planning to host a Cinco de Mayo event similar to the event held last year at the Oakland County Market.
The event will be on Friday, May 2, 2014. La Familia is paying the standard rental rate of $800 for this use of the Market.
As they did last year, La Familia plans to sell alcohol at the event as a fundraising activity. Their letter of request is
attached. Approval for both the sale of alcohol on OCPRC property as well as the actual Temporary Use Permit for use of
the Market (also attached) is being recommended by staff.
Contrary to last year's event, OCPRC is not contributing any additional supplies, equipment, materials or staff to this
event, which is a private fundraiser for La Familia (open to the public, but a ticket will be required for admission).
Per OCPR rules, La Familia will pull the necessary permits and insurance for this type of use, as required by
Corporation Counsel and Risk Management.
ATTACHMENTS
- Letter of Request from La Familia to sell alcohol on OCPRC property
- Temporary Use Permit
STAFF RECOMMENDATION
Staff recommends the Commission approve both the sale of alcohol on OCPRC property, and the corresponding
Temporary Use Permit for the use of the Oakland County Market for the Cinco de Mayo event to be held May 2, 2014.
MOTION
Move to approve the sale of alcohol on Oakland County Parks and Recreation property, and the corresponding
Temporary Use Permit, for the use of the Oakland County Market for the Cinco de Mayo event to be held
May 2, 2014.
79
7 �1z
.1,i
February 7, 2014
x
`ol F09440
Dan Stencil
Executive Officer
Crivo�.ity Es (wr Str<mcdUr
Pontiac. Mll 48342
Oakland County Parks & Recreation
Ph: (248) 858-7800
2800 Watkins Lake Road
Waterford, Michigan 48328
MULTICULTURAL
FAMILY CENTER
Board of Directors
Dear Dan:
Paul Green. Lsq.
Chair
As per our conversation today, please reserve May 2nd, 2014 for our
Kevin Fad'V. PhD
second Cinco de Mayo Fundraiser event at the County Market located on
Vice -Chair
Pontiac Lake Road.
Kelly I.- Bidehnan. Isq.
We had a successful event last year and people are already asking when
Secretary
it will be this year. We learned a lot from our past experience and we feel
more confident this time.
Bilk R. Holland. MIPA
aiesander Simpson
I hope you will consider partnering with us again. We would like to use the
M iriam •farres
sarala Wildgen. Fsq.
market space (inside) and the area outside where the covered stalls are
:Mlaria)'ar Woloson. Fsq,
located to have a dancing performance and the pinata. We would also like
to pull a permit to sell alcoholic beverages. We will not need the bleachers
or the big tent this year as most of the set up will be indoors. This will also
reduce costs.
Sonia Acosta, PhD
President/CEO
We hope to start our planning meetings real soon and would appreciate a
response about the possibility of the date suggested and permission to
Debra Ehnnxnn
request a liquor license.
MP ofCommunity
Development
Looking forward to hearing from you,
MISSION
To provide culturally-
eotnpetent support services
to farniiies in a holistic
approach in order to
improve their quality of life
+rnir.cen tronn�lticultw :d.,x'g
Sincerely,
Sonia Acosta, PhD
President/CEO
80
OZAKLAND
COUNTY PARKS
Temporary Use Permit
The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a
Temporary Use Permit ("Permit") to: Centro Multicultural La Familia ("La Familia").
Name of Entity or Person ("Permittee"): La Familia
Address: 35 West Huron Street, #500, Pontiac, MI 48342
Contact Person: Debra Ehrmann
Telephone Number: (248) 858-7500 x1007
E-Mail Address: dehrmann@centromulticultural.org
For and in Consideration of the issuance of this Permit, the Parties agree to the following
terms and conditions:
1. Use of OCPRC Propertv. Permittee may only use the property described below for the
purposes set forth in this Permit.
1.1. Temporary Use Location: Oakland County Market (hereinafter "Property")
1.2. Event/Activity: Cinco de Mayo Celebration
1.3. Address: 2350 Pontiac Lake Road, Waterford, Michigan, 48328
1.4. Date(s)/time(s) of use: Friday, May 2"d,2014, 8:00 a.m. —12:00 a.m. (midnight)
1.5. Fees: Permittee agrees to pay OCPRC $800 for this use. This amount shall be
paid to OCPRC by April 1, 2014. Checks shall be made payable to the County of
Oakland and sent to: 2800 Watkins Lake Road, Waterford, MI 48328.
1.6. Permittee shall not place any signs or advertisements on the Property without
the prior written consent of the OCPRC Executive Officer.
1.7. Permittee shall keep the Property and anything stored thereon, together with
any adjoining sidewalks and entrances/exists, in good order and repair and in a
clean, safe, and healthful condition.
1.8. Permittee shall not make any alternations, additions, or changes to the
Property, unless prior written approval is given by the OCPRC Executive Officer.
1.9. Permittee acknowledges that it had the opportunity to inspect the Property and
accepts the Property AS IS.
1.10. Permittee shall leave the property in the same condition that Permittee found it
- clean and free of all trash.
2. Permittee Responsibilities.
2.1. Permittee and all persons performing work on behalf of Permittee shall not in
any manner hold themselves out to be agents or employees of OCPRC or
Oakland County, Michigan ("County").
Page 1 of 4
81
2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary
licenses, permits, and other governmental approvals that are necessary for use
of the Property, including a liquor license for the sale of alcoholic beverages.
3. Liability/Assurances.
3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to
any County or OCPRC property or facility that is caused by Permittee, its
employees, agents, invitees, volunteers, or subcontractors or any other persons
on the Property because of Permittee's use of the Property. if damage occurs,
OCPRC shall make the necessary repairs and/or replacements or cause a third
party to make the necessary repairs or replacements, provided, however, that
Permittee shall reimburse OCPRC the cost for repairing and/or replacing the
damaged property or facilities.
3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible
for any property loss or damage resulting from fire, theft or other means to
Permittee's personal property located, kept, or stored on the Property during
Permittee's use of the Property.
3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Property, which arise out of Permittee's or its employees,
agents, invitees, volunteers or subcontractors use of the Property.
3.4. Permittee shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter any OCPRC or County property.
3.5. Indemnification. Permittee shall indemnify and hold harmless the County of
Oakland, it Boards, Commissions, officials, and employees from any and all
Claims that are incurred by or asserted against the County by any person or
entity which are alleged to have been caused by or found to arise from the acts,
performances, errors, or omissions of Permittee or its employees, agents
volunteers, subcontractors, invitees, or any other persons on the Property as a
result of Permittee's use of the Property.
3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints,
demands for relief or damages, suits, causes of action, proceedings, judgments,
deficiencies, liability, penalties, litigation, costs, and expenses, including, but not
limited to, reimbursement for reasonable attorney fees, witness fees, court
costs, investigation expenses, litigation expenses, amounts paid in settlement,
and/or other amounts or liabilities of any kind which are imposed on, incurred
by, or asserted against the County, or for which the County may become legally
and/or contractually obligated to pay or defend against, whether direct, indirect
or consequential, whether based upon any alleged violation of the federal or the
state constitution, any federal or state statute, rule, regulation, or any alleged
violation of federal or state common law, whether any such claims are brought
in law or equity, tort, contract, or otherwise, and/or whether commenced or
threatened.
Page 2 of 4
82
3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC
BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC
PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO
OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21.
Permittee shall monitor service and consumption of alcoholic beverages at the
Event. Permittee specifically acknowledges that it is solely liable for the service
and consumption of any alcoholic beverages at the Event and that such liability
shall extend to any aspect regarding the service or consumption of alcoholic
beverages.
4. Insurance. Permittee shall obtain and maintain insurance according to the
specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this
Permit.
Compliance with Law and Park Rules. Permittee, including its employees, agents,
invitees, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the
requirements of this Permit. The OCPRC Park Rules and Regulations can be found on
the OCPRC website.
6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit
of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee
shall not assign or transfer any portion of this Permit without the prior written consent
of OCPRC.
7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or
conditions of this Permit or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Permit shall be deemed to have been waived by
OCPRC, unless such waiver is in writing by OCPRC.
8. Amendments. This Permit cannot be modified unless reduced to writing and signed by
both Parties.
9. Severability. If any term, covenant, or condition of this Permit or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
extent, the remainder of this Permit or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Permit shall be valid and enforceable to the fullest extent
permitted by law, unless removal of such term materially alters the basic intent of the
Parties in executing this Permit.
10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
Page 3 of 4
83
11. Counterparts. This Permit may be executed in one or more counterparts, including
facsimile copies, each of which shall be deemed an original, but all of which shall
together constitute one instrument.
12. Entire Agreement. This Permit sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning the use of the Property
and there are no covenants, promises, agreements, conditions or understandings,
either oral or written, between the Parties other than are herein set forth.
13. Effective Date. The Effective Date of this Permit shall be the date upon which the last
of the Parties listed below has signed the Permit.
14. The Parties represent that their respective signatories have the requisite authority to
execute and bind them to the duties and responsibilities contained herein.
APPROVED AND AUTHORIZED BY PERMITTEE:
NAME:
TITLE:
DATE:
SIGNATURE
APPROVED AND AUTHORIZED BY OCPRC:
NAME:
TITLE:
DATE:
SIGNATURE
Page 4 of 4
84
EXHIBIT A
INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all
insurance as set forth below. The insurance shall be written for not less than any
minimum coverage herein specified or required by law, whichever is greater.
a. Commercial General Liability Insurance: with the following minimum limits:
$1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury Limit
$ 10,000 — Medical Expense (Any One Person)
$3,000,000 — General Aggregate Limit —other than Products/Completed
Operations
Commercial General Liability Insurance shall contain the following minimum coverages:
• Occurrence Form
• Premises/Operations
• Personal and Advertising Injury
• Independent Contractors
• Broad Form Property Damage
• (Blanket) Broad Form Contractual (including coverage for obligations assumed in
this contract)
b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each
occurrence
GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall
contain the following provisions and/or clauses with evidence of same provided to the County
of Oakland
(1) All policies of insurance shall be on a primary, non-contributory basis with any other
insurance and/or self-insurance carried by the County of Oakland.
(2) The insurance company(s) issuing the policy or policies shall have no recourse against
the County of Oakland for subrogation, payment of any premiums, deductibles, or
assessments under any form of policy.
(3) Any and all deductibles in the required insurance policies shall be assumed by and be at
the sole risk of the Vendor.
(4) All policies must be endorsed to include a written waiver of subrogation in favor of the
County of Oakland.
Page 1 of 2
85
(5) All insurance policies, must be endorsed to name as Additional Insured: the County of
Oakland and it officers, directors, employees, appointees and commissioners.
(6) Permitee shall require their contractors or sub -contractors not protected under the
Permittee's insurance policies, to procure and maintain insurance with coverages,
limits, provisions, and/or clauses equal to those required of the Permittee in this
Permit.
(7) Certificates of insurance must be provided no less than ten (10) days prior to the event
and use of the Property stated in Paragraph 1 and must bear evidence of all required
endorsements and clauses.
(8) All policies of insurance required in this Permit shall be issued by companies that are
licensed and approved to do business in Michigan and shall have and maintain a
minimum A.M. Best rating of AN or greater.
Page 2 of 2
86
F792 O r I s Me,Ia'/;raii►i
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
a.,..��.,.... ,....... ... ..,... -, a.. — --.1,1.1.1111 m gyros,. W.,v.....
MARCH 5, 2014
To: Chairman Fisher and Commission Members
From: Daniel Stencil, Executive Officer
Phil Castonia, Business Development Rep -internal Services
Submitted: February 24, 2014
Subject: Food & Beverage Committee Update
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 10 B
ADMINISTRATION
Staff will be prepared to provide a verbal update on the Food & Beverage Committee at the
OCPR Commission meeting on March 5, 2014.
87
�1=' r�1►1okoAl`Iold V:i ci �# M'
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
��',,, ann arr��.,,; ,�111.1,.b I.,mme I ,. , 1...,, n �'—,..,,, 1..1 ,, 1 I ,r,, n„', 1u ,,, 1 11 1 111�.,.11".. l I .I11, „,,.u. —.11, . ... 1.111 1....,d'iil■NYfG$V11n. 3"1'+.1 .
MARCH 5, 2014
AGENDA ITEM NO. 10 C
BUSINESS STRATEGIES &DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Donna Folland, Project Advisor for Planning
Subject: Proposed Acquisition Review Process Presentation
INTRODUCTION AND HISTORY
OCPRC's Five -Year Parks and Recreation Master Plan 2013-2017 (Recreation Plan) provides guidance on the
evaluation of land for potential acquisition by OCPRC (See Chapter 6 — Land Acquisition and Management).
Objective 1.1 in the Strategic Action Plan (See Chapter 9 — page 9) further directs staff to complete the
following actions:
■ Evaluate and improve existing protocol for evaluating organizational fit, financial feasibility and potential
market position of potential land acquisition process (Action 1.1.F).
■ Update targets for acquiring land, leasing land or establishing management contracts for conservation
purposes or to fill identified recreation opportunities gaps (Action 1.1.1-1).
■ Review and update land acquisition checklists and identify staff leadership to manage checklists (Action
1.1.1).
The Proposed Acquisition Review Process has been developed to implement the above actions. A
comprehensive inventory of potential acquisition properties is underway. Staff intends to provide a closed
session update on the acquisition inventory to the Parks Commission periodically.
ATTACHMENTS
- The attached Proposed Acquisition Review Process Summary summarizes the purpose, tasks, and
prioritization of the process and is provided to the Parks Commission for information.
88
Acquisition Review Process Summary
Definition of Acquisition
Acquisition refers to land, easements, leases, license agreements, or management agreements.
Purpose of Review Process
1. Maintain an inventory of properties and property research
2. Prioritize of potential acquisition candidates
3. Determine early if a property is not a good candidate for acquisition by OCPRC
4. Facilitate and track relationships with landowners; including maintaining longer -term
communication
5. Provide sufficient lead time for staff to prepare acquisition proposals and grant applications
6. Ensure decision -makers are informed well in advance of acquisition or grant deadlines
Review Process Steps
1. Conduct preliminary research on selected properties, including:
a. Properties adjacent to parks for consideration for future park expansion — incorporate
potential expansion into park master plans
b. Properties not adjacent to current parks — for consideration as new park sites
2. Review properties with AMT for determination of Acquisition Review Level —see below
3. As directed by AMT, conduct research needed for future decisions; maintain property files:
a. Inventory natural resources and forecast management needs/costs
b. Inventory existing facilities and forecast costs for demolition/design and construction
c. Forecast potential operating revenues, expenses, and cost recovery
d. Service Portfolio studies: Fit; Financial Capacity; Alternate Coverage; Market Position
e. Explore potential partnerships and funding opportunities
f. Forecast integration into park master planning and system -wide recreation planning
4. Establish communication with landowner as indicated by Acquisition Review Level; document all
communication
5. Maintain property inventory and property files
6. Provide updates to AMT and Parks Commission on a regular basis
7. Develop acquisition and funding proposals as directed for Commission review
89
Acquisition Review Levels
LEVEL 1— EXPEDITE / ACQUIRE — Property evaluations and planning reviews are strongly positive.
Acquisition may have urgency due to threat of development, need for landowner to sell quickly, or other
reason.
LEVEL 2 — INVESTIGATE / COMMUNICATE — Property evaluations and planning reviews are positive. No
urgency is seen. Staff will develop landowner relationship, site analyses, business forecasts and
acquisition proposal over a 12-18 month timeframe. Communication with the landowner will continue
on a scheduled and documented basis. NOTE: Priority 1 properties should develop out of Priority 2
properties — we are ready to respond when a Priority 2 property comes on the market or the landowner
is at a decision point.
LEVEL 3 — REJECT / REFER — Property is NOT an appropriate OCPRC acquisition (at this time/ever).
Property evaluations may or may not be positive and planning reviews are NOT positive. If
communication with the landowner about potential acquisition was established — it will not be
continued. Staff will maintain files of Level 3 properties.
90
EXECUTIVE OFFICER'S REPORT
ITEM #10 D
1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by
the Recreation Programs and Services and park staff.
2. 2010 MNRTF Grant — Red Oaks Connector Trail — Project Update: The DNR Grants Management
Section has approved the plans and specifications for the Red Oaks Connector Trail portion of the 2010
Michigan Natural Resources Trust Fund Development Grant. OCPRC staff will move forward with pre -
construction activities in preparation for Spring Construction of this trail project, which was approved at the
January 15, 2014 OCPRC Commission Meeting.
3. 2014 Oakland County Parks Aerial Deer Survey Results: Attached please find a report from
Brittany Bird on the 2014 Oakland County Parks Aerial Deer Survey Results.
4. Parks and Recreation - 2014 Quality of Life Grant — Application: Staff has applied for an $8,700 grant
from the Dana and Christopher Reeve Foundation's Quality of Life grant program for the purchase of a
portable lift for use at park facilities and programs. There is no match for the grant — the $8,700 will cover
all of the costs of the purchase of the lift. The lift will provide better access to popular parks programs such
as hay -wagon rides, pontoon boat rides and access to the amphitheater stage (often used as an outdoor
classroom). Staff hopes that the lift will encourage additional participation by persons with disabilities or
mobility issues, and that it will increase the amount of groups and individuals participating in these
programs.
Oakland Parks Foundation: Staff attended the recent meetings of the Oakland Parks Foundation. It is
our understanding that they will be considering the future direction of their organization at the next monthly
meeting scheduled for March 19, 2014. With the resignation of Noreen Keating (as Executive Director) and
the uncertainty over the types of projects that they will be working on, they have delayed final submission of
a proposal for sponsorship funding from ITC. As a portion of that proposal was to fund OCPRC projects
currently underway, including trail signage and nature programs, OCPRC staff has offered to submit the
proposal to ITC for $7,600. The Parks Commission will be notified as to the success of this request to ITC.
6. Ellis Barn - Barrier Free Exception Update: On February 7, 2014, staff received the judge's report from
the barrier free design exception hearing held on January 28, 2014, for the Ellis Barn at Springfield
Oaks. The report recommends granting OCPR the temporary exception. The Michigan Barrier Free
Design Board (MBFDB) will meet in March 21, 2014 to make a final decision on this matter. If approved by
the MBFDB, the temporary exception would grant OCPR 60 months in which to comply with barrier free
requirements; current plans to comply are to install a vertical platform lift inside the barn. The judge's
report is attached.
7. Pure Michigan Tourism Update: A tour of the Ellis Barn was highlighted in an article in the
PureMichigan Michigan Tourism Update newsletter. In addition, the Michigan Barn Preservation Network
is holding its 18th Annual Conference and Barn Tour March 7-8, 2014, with the Friday portion being a tour
of the Van Hoosen Farm in Rochester and the Ellis Barn Springfield Oaks.
8. 2014 Pictures of OCPR Commission Members: Staff is planning to take pictures of the OCPR
Commission just prior to the April 2, 2014, Commission Meeting. We will provide additional information as
we get closer to that date.
9. OCPR Vehicle Permits: As a result of the discussion at the OCPR Commission meeting, staff has formed
a subcommittee to evaluate the Oakland County Parks vehicle permit. As part of this process, staff will be
doing a study of best practices with County Parks and Metropark agencies to identify the different ways in
which they implement vehicle permits and park access.
91
10. OCPR Volunteer Reports: Attached please find a report from Assistant Volunteer Coordinator Kristi Holt
and Business Development Rep Stephanie Mackey which details the number of hours contributed to
various OCPR park efforts, the number of volunteers working more than one event, and the dollar value of
volunteer contributions by year.
11. 7th Annual Fire and Ice Fest 2014: Attached please find a letter of appreciation from Oakland County
Executive L. Brooks Patterson regarding the 7th Annual Fire and Ice Fest 2014 held in downtown
Rochester. As Mr. Patterson states in his letter, the Fire and Ice Fest continues to be one of the premier
winter festivals in the state.
12. Special Park Districts Forum 2014: Orange County Parks in California will be hosting the
Special Park Districts Forum (SPDF) in 2014. The dates are as follows: Tuesday, April 29 through
Friday, May 2, 2014. OCPR will be sending 3-4 staff members to attend the sessions. If you have an
interest in attending please let Stephanie Mackey (248-343-1268) know so we may make your
reservations. The website for the 2014 event is as follows: httr)://ocr)arks.com/about/2014 spdf .
13. Special Parks District Forum 2015 — June 9-12, 2015 - REMINDER: OCPR will be co -hosting
the 2015 Special Parks District Forum with Huron Clinton Metroparks Authority. The dates for the
2015 event will be June 8-12, 2015. There is now a website for the 2015 event, which will provide
conference events as they are scheduled, www.sr)df2015.com . OCPR staff contacts for this event are
Brittany Bird at (248-858-1726) or Zach Crane at (248-975-9628).
14. Communications and Marketing: Communications and Marketing: Listed below is an update from
Desiree Stanfield, Supervisor — Communications and Marketing:
-Created Oakland County Fair ad information for the 2014 Michigan Festivals & Events Association 2014
Membership Directory and Buyer's Guide. More than 500,000 copies will be distributed.
-Created communications for seasonal employee recruitment including a news release, emarketing
message, social media and DestinationOakland.com content. A Facebook post on applying for seasonal
jobs was Shared 65 times, Liked 33 times, Commented on 6 times and Viewed by 3,498 people.
-Provided 250 new resident packets to the Waterford Chamber of Commerce including a "Buy One Get
One" admission to Waterford Oaks Waterpark plus information on the county market and BMX
-Coordinated OCP a display and promotional materials for the March 7-9 Michigan Golf Show at the
Suburban Collection Showplace in Novi. Communications and Marketing also deployed a social media
initiative at the show.
-Prepared an ad for the 2014 Detroit Tigers Yearbook. Last year the Detroit Tigers had attendance of three
million fans — approximately 10% purchase the yearbook which is on sale during games and in select
bookstores. Designed around the "hit a recreation home run" theme, the ad promotes golf, the new
camping yurts and the waterparks.
-Wrote Michigan Recreation and Park Association Community Service award nominations for the Oakland
County Health Department and the Clinton River Area Mountain Bike Association.
-Provided an ad for the Michigan Senior Olympics winter games booklet and promotional item for the
athlete bags.
-Prepared adaptive recreation ads for the community recreation program booklets for Clawson and Novi.
-Updating DestinationOakland.com with content changes and additional photographs to key areas including
golf, camping, waterparks and the county market which is adding a vendor page to keep current vendors
information and provide forms for new vendors.
92
-Created the Twitter handle @OCParksNews for use as an information hub for reporters, editors and
photographers. Media is using social media for updated community information. Some noted followers of
the OCP Twitter handle include: Andy Choi, WXYZ-TV reporter; Nima Shaffe, WXYZ — TV morning and
weekend reporter; Dave Rexroth, WXYZ-TV Chief Meteorologist; Michigan Patch newspapers; Mega
Semeraz, reporter for The Oakland Press and Janet Hug, photographer and Oakland Audubon Society
Board Member.
-Photographed new Pottery of the Earth Workshop at Red Oaks Nature Center, the Fat Bike Race and
cross-country skiers and snowshoers at Addison Oaks. Uploaded, logged and updated photo files to
Media Management for use by departments and outside agencies for promoting upcoming Parks events
and created light boxes for specific events, reports, sponsor packets and power point presentations
-Wrote an article and designed ad to run in Sherman Publications' Progress issue promoting the
campgrounds and waterparks that will be published mid -May in the following newspapers: The Lake Orion
Review 2,300; The Oxford Leader 3,000; The Clarkston News and Penny Stretcher 18,000; and The
Citizen 11,800. The ad features a "Buy Two, Get One Night" free camping offer and a $2 off person
waterpark admission (Waterford Oaks Waterpark only) to measure effectiveness of the ad targeted to
subscribers in those coverage areas.
15. OCPR Operating Percentages: Attached please find a report from Fiscal Services Supervisor II
Jeff Phelps regarding the Oakland County Parks and Recreation Operating percentages. This information
includes the Unrestricted Net Assets Balance, Property Tax Revenue, Operating Revenue, Operating
Expenses and the Operating Subsidy for FY 2003 — FY 2013. This information was requested by
Commissioner VanderVeen at the Executive Committee meeting of February 19, 2014.
93
Upcoming Events -- March, 2014
Adaptive Recreation
March 1, 8, 15, 22, & 29 Sports -abilities: Open Gym/Activities for Kids with Disabilities
Boys & Girls Club — Royal Oak
March 28 Spring Fling Dance: For Individuals with Cognitive Disabilities
Novi Parks and Recreation
Golf
March 7-9 Michigan Golf Show — The Suburban Collection Showplace (Booth #429)
March 22 Chili Open — Red Oaks Golf Course
Nature/Interpretive Programs
March I
Maple Syrup — DIY — Wint Nature Center
March 2
Nest Box Training for Volunteers — Wint Nature Center
March 5
Mother's Group Meeting — Red Oaks Nature Center
March 7
Starlab — Brandon Academy
March 8
Jr. Girl Scouts — Wint Nature Center
March 8
Letterboxing Primer— Wint Nature Center
March 12
Mother's Group Meeting — Red Oaks Nature Center
March 13
Goddard Preschool
March 14
Frog Survey Training for Volunteers — Wint Nature Center
March 15
Letterboxing Basics — Red Oaks Nature Center
March 15
Cub Scouts/Astronomy Badge — Wint Nature Center
March 18
O-Tech — Wint Nature Center
March 19
Wild Wednesdays/Signs of Spring — Red Oaks Nature Center
March 19
Mother's Group Meeting — Red Oaks Nature Center
March 22
Cadette/Nia, it Owl Badge —Wirt Nature Center
March 26
Mother's Group Meeting — Red Oaks Nature Center
March 29
Starlab — Waterford Township Library
March 29
Nature Journaling— Red Oaks Nature Center
Natural Resource Education Programs
March 2 Nest Box Training for Volunteers — Wint Nature Center
March 8 Natural Shoreline Education for Homeowners — Waterford
March 14 Frog Survey Training for Volunteers — Wint Nature Center
Volunteer Opportunities
March 2 Nest Box Training for Volunteers — Wint Nature Center
March 14 Frog Survey Training for Volunteers — Wint Nature Center
March 28 Spring Fling Dance: For Individuals with Cognitive Disabilities
Novi Parks and Recreation
94
Mobile Recreation
March 1
Bleachers: To Modern Skate Park for the Motor Town Classic
March 1
Bus: Waterford Senior Center to the Whiting in Flint
March 6
Bus: Our Lady of the Lakes to Flint Children's Museum
March 10
Bus: OC Community Mental Health to Community Living Services in Ferndale
March 13
Bus (2): Andersonville Elementary to the Detroit Symphony Orchestra
March 14
Bus: Brookfield Academy to Henry Ford Hospital
March 14
Bus: Clarkston Jr. High to Ann Arbor
March 20
Bus (2): Four Corners Montessori to the Detroit Puppet Theater
March 21
Bus: Waterford 50 + Club to Detroit Symphony Orchestra
March 25
Bus: Independence Twp. Seniors to Pewabic Pottery in Detroit
March 27
Bus: St. Patrick School to the State Capitol in Lansing
March 28
Retro Games to Southfield Parks & Recreation
95
PROPERTY
Addison Oaks
Addison Oaks -Upland Hills
Groveland Oaks
Highland Oaks
Independence Oaks
Independence Oaks - Upper Bushman
INDEPENDENCE OAKS + UPPER BUSHMAN
Lyon Oaks
Orion Oaks
Rochester parcel 1
Rochester parcel 10
Rochester parcel 2
Rochester parcel 3
Rochester parcel 4
Rochester parcel 5
Rochester parcel 6
Rochester parcel 7
Rochester parcel 8
Rochester parcel 9
Rose Oaks
Waterford Oaks
Waterford Township - Hess -Hathaway
Waterford Township - OCC Highland Lakes
Waterford Township - Vacant School Parcel
Waterford Township Properties Combined
ANNUAL DEER SURVEY RESULTS
2009-2013
2013"
21)11
2010
2009
DEER
DEER
DEER
OBSERV
ACRES"
I
Sq, Mi.
Deer/ sq.
OBSERV
ACRES"
Sq. Mi.
I
Deer! sq.
I
OBSERV
ACRES`
I
Sq. Mi.
Deer/ sq.
ACRES
Sq. Mi.
Deer/ sq.
ED
mi.
ED
mi.
ED
mi.
mi.
58
1140
1.7813
33
62
1140
11b13
35
74
1139
1.7797
42
1140
1.7813
27
0
103
0.1609
0
33
103
0.1609
205
3
100
0.1563
19
100
0.1563
70
0
381
0.5641
0
18
361
0.5641
32
26
362
0.5656
46
362
0.5656
44
5
298
0,4656
11
9
298
0.4656
19
16
297
0.4641
34
262
0.4094
27
33
1094
1.7094
2D
51
1094
1.7094
30
30
1095
1.7109
18
1094
1.7094
19
11
187
0.2922
38
3
187
0.2922
10
15
186
0.2906
52
186
0.2906
28
44
1281
2.0016
22
54
1281
2.0016
27
45
1281
2.0016
22
ND
ND
ND
57
1041
1.6266
35
59
1041
1.6266
36
32
1041
1.6266
20
1040
1.6250
14
22
913
1.4266
16
27
913
1.4266
19
35
916
1.4313
24
913
1.4266
9
27
309
0.4828
56
32
309
0.4828
66
30
330
0,5156
58
330
0.5158
29
23
93
0.1453
159
21
93
0.1453
145
0
100
0.1563
0
100
0.1563
51
14
120
0.1875
75
21
120
0.1875
112
20
115
0.1797
ill
115
0.1797
83
9
134
0.2094
43
14
134
0.2094
67
30
125
0.1953
154
125
0A 953
67
4
140
0.2188
19
3
140
0.2188
14
0
125
0.1953
0
125
0.1953
15
28
160
0.2500
112
44
160
0.2500
176
26
138
0.2156
121
138
0.2156
102
28
210
0.3281
86
13
210
0.3281
40
7
267
0.4172
17
267
0.4172
29
16
111
0.1734
93
22
111
0.1734
127
24
109
0.1703
1 141
109
0.1703
94
5
215
0.3359
15
12
215
0.3359
36
18
250
0.3906
46
250
0.3906
44
20
236
0.3688
55
35
236
0.3688
95
25
200
0.3125
80
200
0.3125
42
4
639
0.9984
4
41
639
0.9984
41
45
640
1.0000
45
639
0,9984
19
6
185
0.2891
21
2
185
1 0.2891
7
0
184
0.2875
0
163 1
0.2547
0
ND
167
0.2609
ND
26
167
f_ 0.2609
100
ND
167
0.2609
ND
167
0.2609
11
ND
157
0.2453
ND
18
157
0.2453
73
ND
167
0.2609
ND
167 I
0,2609
8
ND
81
0.1266
ND
8
81
0.1266
63
ND
80
0.1250
ND
80 I
0.1250
32
8
405
0.6328
13
52
405
0.6328
82
54
414
0.6469
1 83
414
0.6469
51
Michigan Natural Feature Inventory (MNFV Biologists recommend deer densities of 15-20 deer per sq. mi, to promote the ecological health and function of natural communities.
Oakland County Park acreage is calculated using current Oakland County GIs SDE parcel data.
" No Survey was flown in 2012 due to lack of required snow conditions
96
2014 AERIAL DEER SURVEY RESULTS OTHER OBSERVATIONS OF NOTE
2014 Densities
2014 Doer Acreage Sq. miles TurKey Muskrat Heaver
Day Agency Name Park! Parcel count [From CVT) (acresi640) per Sq.monde Mile Tally Huts Coyote HutclDems Mixc
)rounded-unl
O/23/14 Oakland County Parks Addison Oaks - East 6 354 0.553125 11
01123114 Oakland County Parks Addison Oaks -N,ain 39 1140 I 1.78125 21
0123/14 Oakland County Parks Groveland Oaks 39 361 10.5640625 69 7 2 2 Coyote
0123/14 Oakland County Palo Highland Oaks 11 I 295 ' 0.465625 24 12
0123/14 Oakland County Parks independence Oaks ae I 1094 1.709375 21 20 Neighbor had Turkey
feeder
0123M4 Oakland County Parks Lyon Oaks 44 1041 1.6265825 I 27 Fox
0123114 Oakland County Parks Orion Oaks 26 913 lA265625 18 16 1 ice fishing shanty
D123t14 Oakland County Parks Rose Oaks 31 639 0.9384375 31 4 1 1 ice fishing shanty -
C000erLit:
0123M4 Oakland County Parks Upper Bushman 14 167 02921 B75 48
0123/14 Oakland County Parks Waterford Oaks 0 165 0.2590625 0
0123/14 City of Rochester Hills Rochester 23 309 0.48213125I 48
0123114 City at Rochester Hills IRochester2 52 120 0.1 B75 I 277 5
01=14 City of Rochester Hill �Rochester3 44 134 10209375 210 14
0123114 City of Rochester Hills f[Rochester4 3 140 ! 0,21875 14
01/23114 City of Rochester Hills Rochester 75 160 025 300 Bold Eagle
0123114 City of Rochester Hills Rochester6-Bloomer 23 210 0.328125 70
0123114 City of Rochester Hills IRochaster7 9 111 0.1734375 52
0123/14 City of Rochester Hills IRochester0 21 215 10,3359375 I 53 2
01=4 City of Rochester Hills Rochester 31 238 I 039975 � 84 '
0123/14 City of Rochester Hills Rochester 10 22 93 0.1453125 151 '
e1'v4`4r:, &h
dkland Township Parka. -
6123J1d 67PR eiue'Haron ::
and Rgtreo8on ".,';::C•;•.:.i t:::. .0 13g Q2171 tt75• 0 2frea§leads'.
Di231t4and
Oakland RatimabonhlPPerks;tS7PR #tiarlesllsley :`';,.-.;w,,..j8 ;' 12pE;:`-:e'Q:t87a '.78 y�' "ttree thin
ds'•
01)23/1"4 Oakland Township Parke, OTPR".Stony Creek Ravine.. , 40 B0." $.6g375 427 B ' I ...3 tree atards•
end Recreation
Oakland Township Parks '
0123114 - OTPR-Watershed RidgePrasane'i. 22 I -
and Racreatidn .. -83 ;'170 , �0,285625 .. .. ... .
TOTALS = 636 8834 13.803125
Gll"1 t 1
The 2024 Oakland County ParksAeriai Dear Survey was conducted anfanuary23,7014. The survey wwflDwn during 6-9.5"snow-never, llF party "4 tF7>7
etotioconditions otanaverogcattitude of400footond25.35knots, over 6,6hours off8ghttfmitAtotal ofetghtOakland Countyparkswere M �1}°•_-��
surveyed to addition, City ofRochester Hills Waterford Township, and Oakland Township Parks and Recreation, partnered with OCPR to have key
parcels within theirfurisdictfanssurveyed("a atcachedsurvev results). The 2014 survey took plarefatlowing a series ofsizable snowstorm events
and anusualty tow winter temperatures. Michigan Natural Feature Inventory WNFf)Biologists recommend deer densities af25-20 deerpersy. mi. ; tii ylr_
to promote the ecological health andfunction cfnatural communities,-
�Lamu�
97
2014 Aerial Deer Survey Billing Breakdown TOTAL CHARGE = $7,920.00
Total Time Billed hrs = 6.6
INVOICE#= 16205
Flight Day = 1/23/2014 Total Ming Billed = 396
FLIGHT START (per OCPR records) = 10:00 AM Total Charge by Min = $20.00
FLIGHT END(per OCPR records = 4:36 PM Total O anizations Participating = 4
Portion of Billable Subtotal
Day Agency Park Start Time Stop Time Survey Time Commute Time Flight Time
(mina) (rains) (rains) Charges
@ $20.00/min
START TIME Commute - Shared
10:00 AM
4.50
23-Jan-14
OCPR
Lyon Oaks
10:09 AM
10:41 AM
10:32 AM
10:48 AM
11:10 AM
23.00
7.00
9.00
6.50
32.00
$640.00
23-Jan-14
OCPR
Highland Oaks
13.50
$270,00
23-Jan-14
OCPR
Rose Oaks
Groveland Oaks
10:52 AM
18.00
4.50
6.00
22.50
$450.00
23-Jan-14
OCPR
11:15 AM
11:26 AM
11.00
17.00
$340.00
23-Jan-14
OCPR
Independence Oaks
11:33 AM
11:57 AM
24,00
3.50
27.50
$550.00
23-Jan-14
23-Jan-14
OCPR
Independence Oaks - NORTH
Orion Oaks
11:57 AM
12:01 PM
4.00
19.00
2.00
6.00
$120.00
OCPR
12:05 PM
12:24 PM
4.50
23.50
$470.00
23-Jan-14
OCPR
Addison Oaks - Main
12:29 PM
12:49 PM
20.00
8.00
2.50
22.50
$450.00
23-Jan-14
OCPR
Addison Oaks - East
12:49 PM
12:57 PM
6.50
14.50
$290.00
Gas Break PTK - Shared
1:10 PM
2:00 PM
61.50
23-Jan-14
OTPR
OTPR - Charles Ilsley
2:10 PM
2:17 PM
7.00
7.00
14.00
$280.00
23-Jan-14
OTPR
OTPR - Watershed Ridge Preserve
2:21 PM
2:28 PM
7.00
2.50
9.50
$190.00
23-Jan-14
OTPR
OTPR - Blue Heron
2:29 PM
2:33 PM
4.00
1.50
5.50
$110.00
23-Jan-14
OTPR
OTPR - Stony Creek Ravine
2:35 PM
2:39 PM
4.00
2.00
6.00
$120.00
23-Jan-14
ROCH HILLS
Rochester?
2:41 PM
2:44 PM
3.00
2.50
5.50
$110.00
23-Jan-14
ROCH HILLS
Rochester 8
2:47 PM
2:54 PM
7.00
2.50
9.50
$190.00
23-Jan-14
ROCH HILLS
Rochester 10
2:56 PM
2:58 PM
2.00
1.00
1.00
3.00
$60.00
$120.00
23-Jan-14
ROCH HILLS
Rochester 9
2:58 PM
3:03 PM
5.00
6.00
23-Jan-14
ROCH HILLS
Rochester 6-Bloomer
3:05 PM
3:11 PM
6.00
2.50
8.50
$170.00
23-Jan-14
ROCH HILLS
Rochester 5
3:14 PM
3:19 PM
5.00
2.50
7.50
$150.00
23Jan-14
ROCH HILLS
Rochester 4
3:21 PM
3:26 PM
5.00
1.00
6.00
$120,00
23-Jan-14
ROCH HILLS
Rochester 3
3:26 PM
3:30 PM
4.00
0.50
4.50
$90.00
23Jan-14
ROCH HILLS
Rochester 1
3:31 PM
3:40 PM
9.00
2.00
11.00
$220.00
23-Jan-14
ROCH HILLS
Rochester 2
3:43 PM
3:48 PM
5.00
4.50
9.50
$190.00
23-Jan-14
OCPR
Waterford Oaks
3:54 PM
4:00 PM
6.00
5.00
11.00
$220.00
23-Jan-14
WTR TWP
Hess Hathaway
4:04 PM
4:10 PM
6.00
2.00
8.00
$160.00
23Jan-14
WTR TWP
Vacant School Property
4:10 PM
4:13 PM
3.00
0.00
3.00
$60.00
23-Jan-14
WTR TWP
OCC Highland Lakes Campus
4:13 PM
4:15 PM
2.00
2.00
4.00
$80.00
Return to PTK - End/Retuel
4:19 PM
1
2.00
END TIME Commute - Shared
4:36 PM
17.00
Shared Overhead
TOTAL Pre/Post Flight, Commute, !,E : ,mins) 85.00
Rate @ $20.00/min $1,700.00
Number of Participating Organizations 4
TOTAL Pre/Post Flight, Commute Break per organization $425.00
Billable Time
Subtotal
Shared
Agency
Flight Time
Total Due
(rains)
Overhead
Char es
OCPR
190.00
$3,800.00
$425.00
$4,225.00
OTPR
35.00
$700.00
$425.00
$1,125.00
ROCH HILLS
71.00
$1,420.00
$425.00
$1,845.00
WTR TWP
15.00
$300.00
$425.00
$725.00
Total _
311.00A
$6 220,00
_ $1,700.001
$7 920.00
98
GENESEE WPEER
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WASHTENAW WAYNE
Aerial Deer Survev Parcels - 2014
Y� �_ ED Helicopter Staging Q City of Rochester Hills
Map Updated on: 12/27/13 J Oakland Township Parks and Rec Q � Waterford Township
Oakland County Parks and Rec • AedalSurvey2014 XY
STATE OF MICHIGAN
MICHIGAN ADMINISTRATIVE HEARING SYSTEM
IN THE MATTER OF: Docket No.: 13-014992-BCC
Springfield Oaks County Park Case No.: 106316
12451 Andersonville Road
Springfield MI 48306, Agency: Bureau of Construction
Applicant Codes
Case Type: BCC Barrier Free Design
Filing Type: Appeal
Issued and entered
this 31" day of January, 2014.
by:
J. Andre Friedlis
Administrative Law Judge
REPORT OF THE ADMINISTRATIVE LAW JUDGE
PROCEDURAL FINDINGS
This is a proceeding held pursuant to the authority granted in Section 5 of 1966 PA 1,
as amended, MCL 125.1351 et seq; 1972 PA 230, as amended MCL 125.1501 et seq.;
and 1969 PA 306, as amended, MCL 24.101 et seq.
The purpose of this review is to examine an application for exception from requirements
contained in the Barrier Free Design Rules of the State Construction Code. A hearing
was held on January 28, 2014, 2014, in Lansing Michigan, Present were Architect
Jennifer Myers and Chief of Park Facilities Mike Donnellon, representing the Applicant.
ISSUE
Should a five year time exception be granted the Applicant from Section 1104.4 of the
2009 Michigan Building Code (MBC)?
FINDINGS OF FACT
This case concerns a two level barn built in 1884. The levels are 12 apart; each level is
7000 square feet.
In 2006, the Applicant took the barn apart and moved it from Dixie Highway to its
current location in the County Park. The cost for this work was 1.1 million dollars. The
100
13-014992-BCC
Page 2
first floor has barrier free access. The second level is accessed by two ramps; one on
the north and one on the west. These ramps are between 60 to 70'feet long. They do
not satisfy the barrier free ramp slope requirements. The ramps are constructed with
the same crushed aggregate placed on trails for use by people with disabilities.
The Applicant estimates a vertical platform lift will cost $152,000. A five year period is
requested to gather the funds needed to install this device. A ramp would take a large
area from the interior.
The building is not being used currently, but in the future the applicant believes it will be
used for weddings, tours, and 4-H activities. The barn has been saved for its historic
value.
CONCLUSIONS OF LAW
Act 1 of the Public Acts of 1966, as amended, states that the barrier free design
requirements were created "to provide for the accessibility and utilization by physically
limited persons of public facilities and facilities used by the public." The Barrier Free
Design Board is authorized by the Act to grant or deny requests for exceptions to any or
all of the barrier free design requirements for a stated time period and upon stated
conditions, and require alternatives when exceptions are granted.
An exception request is granted only when compelling need is demonstrated by the
Applicant. The Applicant has the ultimate burden of proving that an exception should be
granted. An exception is a special license to deviate from rules which have uniform
applicability to all facilities. Compelling need may be present if the literal application of
a specific barrier free design requirement would result in exceptional, practical difficulty
to the Applicant or where compliance would not be economically, technologically,
structurally, or administratively feasible.
Section 1104.4 of the MBC provides;
1104.4 Multilevel buildings and facilities. At least one
accessible route shall connect each accessible level,
including mezzanines, in multilevel buildings and facilities,
Compelling need based on cost and the historic value of the barn has been presented
to support approving the Applicant's time exception request. A substantial effort and
expense has been exerted to move this barn to the park. The Applicant will provide
interior barrier free access to the second level but needs time to gather the funds to add
the vertical lift. In the meantime, the first floor provides barrier free access. The second
floor is accessible via two ramps. Ultimately all people will have full access to both
levels.
101
13-014992-BCC
Page 3
RECOMMENDED DECISION
I recommend the Board grant the Applicant a time exception from Section 1104.4 of the
2009 Michigan Building Code.
As a condition to granting this exception, the Board's Final Order, issued after review of
this recommendation, shall be displayed in a conspicuous public location of the building.
A party may file comments, clarifications or objections to this Report, including written
arguments, with the Bureau of Construction Codes, Plan Review Division, 2501
Woodlake Circle, Okemos, MI 48864, Attention: Todd Y. Cordill.
J. ndre Friedlis
A ministrative Law Judge
102
13-014992-BCC
Page 4
PROOF OF SERVICE
I hereby state, to the best of my knowledge, information and belief, that a copy of the
foregoing document was served upon all parties and/or attorneys of record in this matter
by Inter -Departmental mail to those parties employed by the State of Michigan and by
UPS/Next Day Air, facsimile, and/or by mailing same to them via first class mail and/or
certified mail, return receipt requested, at their respective addresses as disclosed below
thisday of January, 2014.
Todd Y. Cordill
Bureau of Construction Codes
Plan Review Division
2501 Woodlake Circle
Okemos, Ml 48864
Springfield Oaks County Park
12451 Andersonville Road
Springfield, MI 48350
Janice/ c. Atkins
Michigan Administrative Hearing System
Jennifer Myers, AIA
Oakland County Parks and Recreation
Commission
2800 Watkins
Waterford, MI 48328
Craig Strong
Code Enforcement Services - Springfield
Twp,
12000 Davisburg Road
Davisburg, MI 48350
103
i�1_1►/W.1►1RL w%i"16,4 �_t;1►ice
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Stephanie S. Mackey, Business Dev Rep for Organizational Development
Kristi Holt, Assistant Volunteer Coordinator
Submitted: February 24, 2014
Subject: Staff Update: Volunteers
INTRODUCTION AND HISTORY
The success of many Oakland County Parks and Recreation programs depends on the volunteer efforts of the members
of our community. The report below provides details as to the number of hours contributed to various parks efforts, the
number of volunteers who work more than one event or program, and the dollar value of volunteer contributions by year.
} Volunteer Opportunity
Adaptive Recreation
BMX
Campgrounds
Dog Parks
Gatekeepers
Golf Courses
Natural Resources Stewardship
Nature Centers
Nordic Ski Patrol
Search and Recovery
Special Events (inc. Adaptive Rec)
Trails
Volunteer Orientation
Waterford Greenhouse
I Total Hours
FY2011
173
764
1,813
84
378
9,846
1,607
906
495
161
1,984
22
279
892
29,247
Hours
FY2012
26
571
2,031
22
453
10,593
2,401
718
157
150
1,048
171
192
29,123
I Total Volunteers 1 404 1 436
NOTE: one time volunteers are not tracked, these numbers reflect ongoing volunteers
Dollar Value
Dollar Value of Volunteer Hour $ 21.79 $ 22.14 $
Source: Independentsector.org *Extrapolated based on 2012 number
Value of Volunteer Hours by Year I $ 637,293 I $ 644,784 1 $
FY2013
120
632
1,866
72
752
12,006
2,187
3,116
232
129
2,491
35
118
85
35,845 l
456 1
22.14*
793,612 I
104
IfOAKL
C O U N T Y M I C H I G A N
February 25, 2014
Dan Stencil
Oakland County
Parks & Recreation
Dear Dan:
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Oakland County's seventh annual Fire & Ice Fest was a glorious success and it
wouldn't have been the event it was without your help. More than 40,000 people
braved the frigid temperatures and enjoyed a host of family -friendly activities. On
behalf of David VanderVeen, the director of Central Services and the coordinator
of the event, and Downtown Rochester, thank you for helping make Fire & Ice
happen.
Downtown Rochester merchants, and the Rochester Downtown Development
Authority, which co -sponsored the event with Oakland County Parks and the City
of Rochester, were thrilled with the outcome. Fire & Ice continues to be one of
the premier winter festivals in the state.
Through the generosity of our sponsors and the hard work of the organizing
committee, we offered a winter experience unlike any in Michigan — and our
guests were able to enjoy it all for free. No one else does that and that is due in
large part to the tireless efforts of the committee members.
See you at Fire & Ice 2015.
Thanks again.
Sincerely,
L. Brooks Patterson
Oakland County Executive
EXECUTIVE OFFICE BUILDING 41 WEST • 2100 PONTIAC LAKE RD DEPT 409 • WATERFORD MI 48328-0409 • (248) 858-0484 9 FAX (248) 452-9$05
Oakland County Parks & Recreation Commission
Unrestricted Net Assets Balance
FY2002 to FY2013
Net Position
Property Tax
Operating
Operating
Operating
Fiscal Year
- Unrestricted
Revenue
Expense
Revenue
Subsidy
2002
13,659,524
2003
14,436,588
12,196,371
16,875,233
8,329,877
72.3%
2004
17,803,843
12,647,697
19,021,859
8,633,740
66.5%
2005
16,852,438
12,811,366
20,628,879
9,521,912
62.1%
2006
18,268,540
14,071,266
20,786,930
8,761,342
67.7%
2007
19,267,303
14,636,020
21,575,818
8,683,610
67.8%
2008
24,808,545
15,124,023
20,786,930
8,711,665
72.8%
2009
25,433,568
15,128,620
20,181,765
7,679,517
75.0%
2010
25,102,858
14,506,403
21,624,341
7,947,378
67.1%
2011
29,848,654
12,696,436
20,061,315
8,025,077
63.3%
2012
30,655,671
11,664,549
20,108,609
8,745,688
58.0%
2013
30,507,472
11,398,103
21,181,725
8,415,289
53.8%
20,526,248
106
Parks and Recreation Commission
* Operating Subsidy FY2003 - FY2013
80.0%
75.0%
70.0%
65.0%
60.0%
55.0%
50.0%
45.0%
40.0%
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
* Operating Subsidy is defined as the percentage of Property Tax Revenue divided by Operating Expense
Operating
Subsidy
107
35,000,000 -
30,000,000 -
25,000,000
20,000,000
15,000,000
10,000,000 -
5,000,000
Oakland County Parks and Recreation Commission
Net Position - Unrestricted, Property Tax Revenue,
Operating Revenue and Operating Expense Comparison
FY2003 - FY2013
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Net Position
- Unrestricted
Property Tax
Revenue
Operating
Expense
Operating
Revenue
108
Oakland County Parks and Recreation Commission
Net Position - Unrestricted
FY2003 - FY2013
$35,000,000 -
$30,000,000 -
$25,000,000 -
$20,000,000 -
$15,000,000 -
$10,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
The Oakland County Parks & Recreation Fund changed from a Special Revenue Fund to an Enterprise Fund beginning in FY2002.
109