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Home My WebLink AboutAgendas/Packets - 2014.04.02 - 402502800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com OZAKLANDCOUNTYPARKS Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III GregoryC. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer March 27, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. . Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, April 2, 2014 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Ste cil Executive Officer Nest Meeting: April 23, 2014 @ 10:30 a.m. Budget Study Session Oakland County Parks & Recreation Admin. Bldg. 2800 Watlans Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:00 on Wednesday, April 2, 2014, at the Oakland County Parks & Recreation Administration Building, located at 2800 Watkins Lake Road, Waterford, Michigan 48328. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, April 2, 2014 9:00 AM Agenda Page #'s Action Reauired Presenter/Phone # (*1 1. Call Meeting to Order ------ G. Fisher 514.9814 2 Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 858.4944 1-3 5. Approval of Minutes: Special Meeting of 03/12/14 Approval V. Valko 858.4603 6. Public Comments: G. Fisher 7. CONSENT AGENDA A. Fiscal Services OCPR Monthly Revenue and Expenditure Budget to Actual Report for 4-5 Month Ending 02/28/14 (FM 05, FY14) Receive & File J. Phelps 858.5319/1). Stencil B. Fiscal Services Monthly Revenue and Expenditure Comparison Report for Month Ending 6 02/28/14 (FM 05, FY14) Receive & File J. Phelps/D. Stencil C. Fiscal Services Monthly Revenue and Expenditure Average Comparison Report for 7 Month Ending 02/28/14 (FM 05, FY14) Receive & File J. Phelps/D. Stencil D. Fiscal Services Capital Improvement Projects Budget to Actual Report & Statement of 8-9 Net Position for Month Ending 02/28/14 (FM 05, FY14) Receive &File J. Phelps/D. Stencil 10-11 E. FY 2014 Non-CIP Projects Update Receive & File M. Donnellon 858.4623/1). Stencil 12 F. Preliminary CIP Schedule (previously listed under the EOR) Receive & File M. Donnellon/D. Stencil 13 G. Proposed OCPRC Meeting Site Location for May and June OCPRC Meetings Receive & File D. Stencil 14-46 H. Profitable Foods Evaluation Report for OCPRC Concession/Banquet Operations Receive & File P. Castonia 858.0909/1). Stencil 8. REGULAR AGENDA: 47-48 A. Process for Master Planning and Implementation of Individual Parks Informational D. Folland 248.736.1649/1). Stencil B. Construction/Renovation Approvals: 49-66 1. Conceptual Auuroval - A. Glen, White Lake & Springfield Oaks Golf Course Irrigation Informational/Approval J. Myers 202.9287/M. Donnellon/S. Wells Replacement Phase I 858.4634 67-73 B. Waterford Oaks Master Plan RFQ & Enterprise Mgmt. Proposal Informational J. Myers/M. Donnellon/S. Wells C. Temporary Use Permits for the Authorization for Sale of Alcohol: 74-79 1. Leadership Oakland Oktoberfest Informational/Approval M. Prowse 858.4630/D. Stencil 80-85 2. Oakland County 4H Fair Association Permit for Michigan Antiques Festival Informational/Approval M. Prowse/D. Stencil 86-93 D. Oakland Parks Foundation Lease Amendment Request Informational/Approval P. Castonia/D. Stencil 9. STAFF REPORTS A. Participation and Program Review FY 2014, Month 01 Receive and File T. Fields 858.0914/J. Dunleavy 858.4623/ T. Hughes 343.1011 94 B. Food and Beverage Committee Update Receive and File P. Castonia C. CIP/Maintenance Projects Quarterly Update Receive and File M. Donnellon 95-109 D. Executive Officer's Report D. Stencil E. OCPRC Executive Committee Update G. Fisher 10. CLOSED SESSION: Proposed Property Acquisition G. Fisher 10. OLD BUSINESS G. Fisher 11. NEW BUSINESS D. Stencil/D. Folland 12. ADJOURN Next Meeting: 10:30 A.M. April 23, 2014 - Proposed FY 2015-2017 Budget Review Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 (*) Note: All phone numbers are Area Codes (248) unless otherwise noted. Oakland County Parks and Recreation Special Commission Meeting March 12, 2014 Chairman Fisher called the meeting to order at 10:10 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin, Christine Long COMMISSION MEMBERS ABSENT WITH NOTICE: Chairperson Emeritus Pecky D. Lewis, Jr., Gary McGillivray, Jim Nash ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Phil Castonia, Business Development Rep. Jim Dunleavy, Chief -Park Ops. & Maint. - N. District Terry Fields, Chief -Recreation Programs & Services Tom Hughes, Chief -Park Ops. & Maint.- S. District Karen Kohn, Supervisor - Administrative Services Melissa Prowse, Business Development Rep. Meagan Shafto, Communications & Marketing Asst. Desiree Stanfield, Supervisor -Comm. & Marketing Aaron Stepp, User Support Specialist I Becky Stepp, Project Advisor APPROVAL OF AGENDA: Moved by Mr. Scott, supported by Mr. Kostin, to approve the agenda with the following change: Add: Approval of Minutes: Regular Meeting of 03/05/14 AYES: Baumhart, Fisher, Jamian, Kostin, Long, Scott, VanderVeen (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mrs. Long, supported by Mr. Kostin, to approve the minutes of the OCPR Commission meeting of March 5, 2014. AYES: Baumhart, Fisher, Jamian, Kostin, Long, Scott, VanderVeen (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no comments from the public. 1 (Commission Meeting, March 12, 2014) Communications and Marketing Presentation Executive Officer Daniel Stencil explained that staff wanted to take this opportunity to have an interactive discussion with the Commission regarding the efforts of the Communications and Marketing section of Oakland County Parks. Desiree Stanfield, Supervisor of Communications and Marketing, along with Meagan Shafto, Communications and Marketing Assistant, provided an overview on the high level initiatives for 2013 and those planned for 2014; they also provided some history and how Communications and Marketing came to be what it is today. Additional topics included: • Branding initiatives • Allocation of available resources • Needs Assessment • Sales and Sponsorship Opportunities • OCPR sponsorships and events • The need to assess current activities and fill in any gaps, where necessary • Enhance OCPR website and content • Expansion of social media, advertisements, including local newspapers and magazines, Facebook, Twitter, interactive media, radio, television, and billboards • Promotion of newly created OCPR blog • Continue offering wellness programs in parks, partnership programs with other Oakland County divisions, and other businesses, etc. • Create awareness and increase attendance and revenue at the parks via brochures, flyers, promotional displays, e-blasts, trade shows displays • Include additional Radio Interviews • Provide the parks system with a human element to bring in more patrons Following the presentation there was general discussion by the Commission and staff and the following suggestions were offered: • Research the ability to obtain a list of human resource representatives for businesses in Oakland County possibly through Oakland County Economic Development or Chambers of Commerce to promote healthy lifestyle programs in Oakland County Parks • Offer hand-outs/brochures at local sports shops to build awareness • Offer promotional packages for OCPR events and activities through local sports shops • Investigate the possibility of advertisements in the Secretary of State's Office or Pure Michigan Magazine • Provide OCPR brochures to local realtors to include in new homeowner "Welcome Packets" • Create incentives to increase attendance via emails on programs • Publish more detailed information for programs and events on website and through text alerts • Ensure consistent signage throughout the parks • Verify the verbiage on signs i.e. Closed vs. Closed for the Season or adding the dates on the signs • Investigate the possibility of having OCPR signs outside of Oakland County and in the Windsor area to attract additional patrons • Build a relationship with the media, television and/or radio personalities to help promote events and increase attendance at parks • Verify that OCPR website and content also has the format which can accommodate i-phone or smart phone viewing — so potential customers are not lost due to format issues • Create a workgroup/committee for branding initiatives to work with the Commission • Identify where resources were spent this year and plan accordingly for the future • Determine if a consultant should be hired to assist in a survey 2 (Commission Meeting, March 12, 2014) • Contact local universities/colleges and inquire about assistance on a survey from staff or students • Research possibility of advertising on local cable television programs, ESPN or the Golf Channel • Evaluate hiring a consultant for media advertising packages to obtain the best possible media coverage for the lowest possible cost • Include links on our website to partner/co-sponsor websites for additional program information • Focus on key areas to invest more toward the brand and promotions on a large scale for recruitment including sponsorships Staff requested additional funds to have the resources to provide the necessary and needed tools to improve upon marketing and communications for Oakland County Parks. In addition, staff advised the Commission the national benchmark for marketing budgets is 5%, however OCPR Communications and Marketing budget is currently at 3.44%. Staff informed the Commission that they plan to move forward with the workgroup/committee to create a draft of a policy for branding/marketing strategy, create an RFP, and a policy for marketing/branding that will include Commission participation in the process. The Commission indicated it would be good to incorporate this request into the upcoming 2105 OCPR Budget process. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There was no new business to report. ADJOURNMENT: Meeting adjourned at 11:35 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 3 l'1_1:1�_1►1�1�1�1�1►1�r ,i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 2, 2014 AGENDA ITEM NO. 7 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II; Jeffrey Phelps, Fiscal Services Supervisor II Submitted: March 18, 2014 Subject: Consent Agenda — OCPR Monthly Financial Reports 7. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT February, 2014 (FM 5, FY 2014) 7. B. REVENUE AND EXPENDITURE COMPARISON REPORT February, 2014 (FM 5, FY 2014) 7. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT February, 2014 (FM 5, FY 2014) 7. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION February, 2014 (FM 5, FY 2014) 4 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM5FY2014 (FOR MONTH ENDING 2128/14) 2014 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,920,000.00 $9,525,800.66 $2,394,199.34 79.9% Other 255,525.00 123,950.51 131,574.49 48.5% GLEN OAKS GOLF COURSE 774,000.00 33,139.77 740,860.23 4.3% LYON OAKS GOLF COURSE 1,126,000.00 82,113.91 1,043,886.09 7.3% RED OAKS GOLF COURSE 325,200.00 16,403.10 308,796.90 5.0% SPRINGFIELD OAKS GOLF COURSE 693,254.00 37,216.44 656,037.56 5.4% WHITE LAKE OAKS GOLF COURSE 729,128.00 47,460.00 681,668.00 6.5% ADDISON OAKS CONFERENCE CENTER 140,000.00 22,078.55 117,921.45 15.8% GLEN OAKS CONFERENCE CENTER 200,000.00 41,500.61 158,499.39 20.8% LYON OAKS CONFERENCE CENTER 105,000.00 23,608.29 81,391.71 22.5% SPRINGFIELD OAKS CONCESSION 12,000.00 0.00 12,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 51,000.00 14,571.10 36,428.90 28.6% OAKLAND COUNTY MARKET 181,450.00 42,878.46 138,571.54 23.6% ADDISON OAKS PARK 486,180.00 96,400.36 389,779.64 19.8% GROVELAND OAKS PARK 753,300.00 41,900.51 711,399.49 5.6% HIGHLAND OAKS PARK 9,640.00 3,697.84 5,942.16 38.4% INDEPENDENCE OAKS PARK 319,198.00 66,538.28 252,659.72 20.8% LYON OAKS PARK 100,000.00 20,400.00 79,600,00 20.4% ORION OAKS PARK 109,500.00 27,760.00 81,740.00 25.4% RED OAKS DOG PARK 42,000.00 8,001.00 33,999.00 19.1% RED OAKS PARK 9,500.00 2,300.00 7,200.00 24.2% ROSE OAKS PARK 2,500.00 10,000.00 (7,500.00) 400.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 81,463.00 39,273.74 42,189.26 48.2% WATERFORD OAKS ACTIVITY CENTER/PARK 35,173.00 30,211.50 4,961.50 85.9% RECREATION PROGRAMS & SERVICES 264,000.00 89,753.91 174,246.09 34.0% CATALPA OAKS PARK 8,000.00 600.00 7,400.00 7.5% RED OAKS WATERPARK 1,036,800.00 100.00 1,036,700.00 0.0% WATERFORD OAKS BMX 17.700.00 655.00 17,045.00 3.7% WATERFORD OAKS WATERPARK 672,850.00 150.00 672,700.00 0.0% CAPITAL IMPROVEMENT 5,435,648.00 0.00 5,435,648.00 0.0% TOTAL REVENUE $25,896,009.00 $10,448,463.54 $15,447,545.46 40.3% EXPENDITURE ADMINISTRATIVE SERVICES $6,603,100.00 $2,006,219.51 $4,596,880A9 30.4% FISCAL SERVICES ADMINISTRATION 125,502.00 54,135.91 71,366.09 43.1% FISCAL SERVICES PARKS & REC 243,739.00 85,140.49 158,598.51 34.9% GLEN OAKS GOLF COURSE 847,477.00 263,568.33 583,908.67 31.1% LYON OAKS GOLF COURSE 1,714,644.00 411,710.41 1,302,933.59 24.0% RED OAKS GOLF COURSE 643,492.00 223,657.57 419,834.43 34.8% SPRINGFIELD OAKS GOLF COURSE 874,112.00 146,747.17 727,364.83 16.8% WHITE LAKE OAKS GOLF COURSE 898,140.00 240,652.29 657,487.71 26.8% ADDISON OAKS CONFERENCE CENTER 282,828.00 72,412.51 210,415.49 25.6% GLEN OAKS CONFERENCE CENTER 201,898.00 77,600.19 124,297.81 38.4% LYON OAKS CONFERENCE CENTER 236,059.00 94,205.49 141,853.51 39.9% SPRINGFIELD OAKS CONCESSION 42,030.00 10,841.52 31,188.48 25.8% WHITE LAKE OAKS CONFERENCE CENTER 173,082.00 68,038.33 105,043.67 39.3% OAKLAND COUNTY MARKET 203,067.00 72,457.97 130,609.03 35.7% ADDISON OAKS PARK 1,387,829.00 398,093.08 989,735.92 28.7% GROVELAND OAKS PARK 1,257,024.00 271,752.32 985,271.68 21.6% HIGHLAND OAKS PARK 38,600.00 15,229.42 23,370.58 39.5% INDEPENDENCE OAKS PARK 1,339,942.00 390,221.08 949,720.92 29.1% LYON OAKS PARK 333,752.00 117,387.04 216,364.96 35.2% ORION OAKS PARK 133,465.00 50,029.56 83,435.44 37.5% RED OAKS DOG PARK 59,327.00 26,433.64 32,893.36 44.6% RED OAKS PARK 110,448.00 33,429.49 77,018.51 30.3% ROSE OAKS PARK 34,050.00 15,496.44 18,553.56 45.5% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 428,047.00 105,676.73 322,370.27 24.7% WATERFORD OAKS ACTIVITY CENTER/PARK 1,103,576.00 252,409.82 851,166.18 22.9% RECREATION PROGRAMS & SERVICES 1,186,067.00 389,485.84 796,581.16 32.8% CATALPA OAKS PARK 123,030.00 21,268.94 101,761.06 17.3% RED OAKS WATERPARK 1,469,722.00 280,035.80 1,189,686.20 19.1% WATERFORD OAKS BMX 57,384.00 13,065.14 44,318.86 22.8% WATERFORD OAKS WATERPARK 1,055,002.00 242,044.38 812,957.62 22.9% FACILITIES & MAINTENANCE 2,689,574.00 419,735.82 2,269,838.18 15.6% INTERNAL FUND CHARGES` 0.00 99,027.15 (99,027,15) N/A TOTAL EXPENDITURE $25,896,009.00 $6,968,209.38 $18,927,799.62 26.9% REVENUE OVER/(UNDER) EXPENDITURE $25,896,009.00 10,349,436.39 15,348,518.31 2014 2013 2012 2011 ACTUAL REVENUE TO DATE: 40.3% 42.2% 50.4% 42.2% BUDGET BALANCE: 59.7% 57.8% 49.6% 57.8% ACTUAL EXPENDITURE TO DATE: 26.9% 29.2% 26.8% 25.5% BUDGET BALANCE: 73.1% 70.8% 73.2% 74.5% 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. 5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM5FY2014 (FOR MONTH ENDING 2128/14) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER)EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $9,649,751.17 $2,006,219.51 $7,643,531.66 FISCAL SERVICES ADMINISTRATION 0.00 54,135.91 (54,135.91) FISCAL SERVICES PARKS & REC 0.00 85,140.49 (85,140.49) ADMINISTRATIVE SERVICES SUB -TOTAL 9,649,751.17 2,145,495.91 7,504,255.26 GOLF: GLEN OAKS GOLF COURSE 33,139.77 263,568.33 (230,428.56) LYON OAKS GOLF COURSE 82,113.91 411,710.41 (329,596.50) RED OAKS GOLF COURSE 16,403.10 223.657.57 (207,254.47) SPRINGFIELD OAKS GOLF COURSE 37,216,44 146,747.17 (109,530.73) WHITE LAKE OAKS GOLF COURSE 47,460.00 240,652.29 (193,192.29) GOLF SUB -TOTAL 216,333,22 1,286,335.77 (1,070,002.55) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTE R 22,078.55 72,412.51 (50,333.96) GLEN OAKS CONFERENCE CENTER 41,500.61 77,600.19 (36,099.58) LYON OAKS CONFERENCE CENTER 23,608.29 94,205.49 (70,597.20) SPRINGFIELD OAKS CONCESSION 0.00 10,841.52 (10,841.52) WHITE LAKE OAKS CONFERENCE CENTER 14,571,10 68,038.33 (53,467.23) FOOD SERVICE SUB -TOTAL 101,758.55 323,098.04 (221,339.49) COUNTY MARKET: OAKLAND COUNTY MARKET 42,878.46 72,457.97 (29,579.51) COUNTY MARKET SUB -TOTAL 42,878.46 72,457.97 (29,579.51) PARKS: ADDISON OAKS PARK 96,400.36 398,093.08 (301,692.72) GROVELAND OAKS PARK 41,900.51 271,752.32 (229,851.81) HIGHLAND OAKS PARK 3,697.84 15,229.42 (11,531.58) INDEPENDENCE OAKS PARK 66,538.28 390,221.08 (323,682.80) LYON OAKS PARK 20,400.00 117,387.04 (96,987.04) ORION OAKS PARK 27,760.00 50,029,56 (22,269.56) RED OAKS DOG PARK 8,001.00 26,433.64 (18,432.64) RED OAKS PARK 2,300,00 33,429.49 (31,129.49) ROSE OAKS PARK 10,000,00 15,496.44 (5,496.44) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 39,273.74 105,676.73 (66,402.99) WATERFORD OAKS ACTIVITY CENTER/PARK 30,211.50 252,409.82 (222,198.32) PARKS SUB -TOTAL 346,483.23 1,676,158.62 (1,329,675.39) RECREATION: RECREATION PROGRAMS & SERVICES 89,753.91 389,485.84 (299,731.93) CATALPA OAKS PARK 600.00 21,268.94 (20,668.94) RED OAKS WATERPARK 100.00 280,035.80 (279,935.80) WATERFORD OAKS BMX 655,00 13,065.14 (12,410.14) WATERFORD OAKS WATERPARK 150,00 242,044.38 (241,894.38) RECREATION SUB -TOTAL 91,258.91 945,900.10 (945,750.10) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 419,735.82 (419,735.82) FACILITIES & MAINTENANCE SUB -TOTAL 0,00 419,735.82 (419,735.82) CAPITAL IMPROVEMENT 0,00 0.00 INTERNAL FUND CHARGES* 0.00 99,027.15 (99,027.15) TOTAL $10,448,463.54 $6,968,209.38 $3,480,254.16 *INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on to www.oakoov.com/mgtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing s (REVENUES: 5-YEAR AVERAGE REVENUE Percentage of Total FY2014Amended Budget/Alottment FY2014 Planned Use of Fund Balance FY 2014 Amended Budget FY 2014 Actuals Avg. Monthly Revenue Over/(Under) Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2014 Actuals with 5-Year Average Actuals) As of February 28, 2014 FY2013Amended October November I December January I February_j March I $3,288,9761 $ 2,569,214 $ 14.91% 11.65%, $3,058,117 $2,388,876 13,244,575. April I May I 1,264,531 $ 1,081,695 5.73% 4.90% $1,175,771 $1,005,769 u June I July I August I September I YEAR TO DATE $ 1,366,617 $ 1,899,077 $ 1,385,246 $ 1,552,6211 6.20% 8.61% 6.28% 7.041AI $1,270,691 $1,765,777 $1,288,013 $1,443,6401 1 � I S10.448.464 1 $268,76111123,525 51,593528 i $ 20,505,361 $249,8961_ $114,8551 $1481,6751,�5,262,7M $ 5.390,648 $ 25,896,009 $3 33.0 $106,736 $1,288,809 $5,659,536 25.66% $6A34,457i EXPENSES: 5-YEAR AVERAGE EXPENSE Percentage of Total I FY2014 Amended Budget/Alottment $ i FY 2014 Actuals (Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorability/(Unfavorability) $123,990' ($8,118) ($192,866) $17$174 $186,458$281,638 $1,302,037I $1,220,486� $1,557,397 $1,226,288) $1,189,2501 $1,655,166 $1,405,179' $1,844,157 $2,443,616 $2,289,225 $2,136,133� $2,331,5971 6.$2% 5.92% 7.56% _ 5.95% 5.77%1 8.03% 8,82% 8.95% 11.86% 11,11%, 1Q.37% 11.32%1 25,896,009 $1,636,733, $1,534,218i $1,957,7341 $1,S41,512 $1,494,953 $2,080,636 $1,766,388 $2,318,208 $Bs073,761 _ $2,877,682 $2,685,237 $2,930,946i $1,433,480172.211I—$1,576,2931,397�918(—`51,309,328 _ ---- — $6,989,209 003,273! $262,007 $381,441 $ IMA941 $ 185,6251 — — — — $1,175,941 $1,457,579 7 Parks and Recreation Commission Oakland MW ACTIVE CAPITAL IMPROVEMENT PROJECTS �+ BUDGET TO ACTUAL EXPENSE REPORT (as of March 24, 2014) Project ID Description Start Date Date Last Transaction Budget Expenses to Date Remaining Budget Percentage Completion 100000001826 ACC Interior Renovations 7/24/2013 3/10/2014 $672,228.00 $328,236.35 $343,991.65 48.83% 100000001881 ACC Roof Replacement 10/28/2013 1/24/2014 $799,295.00 $8,352.00 $790,943,00 1.04% 100000001845 ADD Campground Pull Thru Sites 9/12/2013 11/12/2013 $50,000.00 $11,116.75 $38,883.25 22.23% 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 3/14/2014 $50,000.00 $10,542.47 $39,457.53 21.08% 100000001910 ADM Complex Space Study 2/4/2014 2/4/2014 $76,62S.00 $0.00 $76,625.00 0.00% 100000001908 ADM HVAC Upgrade Ph II 1/31/2014 3/3/2014 $281,600.00 $25,677.29 $255,922.71 9.12% 100000001102 CAT Asphalt -Curb Parking Lot 11/28/2007 4/27/2012 $0.00 $25,S22.S5 ($25,522.5S) #DIV/01 100000001482 CAT Pavilion -Play Area 4/8/2011 6/13/2013 $112,463.20 $88,017.16 $24,446.04 78.26% 100000001330 CAT Play Structure 1-5 yrs old 12/7/2009 6/13/2013 $62,465.97 $56,311.49 $6,1S4.48 90.15% 100000001483 CAT Play Structure 6-12yrs old 4/8/2011 6/13/2013 $124,931.95 $96,911.94 $28,020.01 77.57% 100000001103 CAT Rstrm-Concessn-Storage Bldg 11/28/2007 3/6/2014 $739,240.36 $801,621.67 ($62,381.31) 108.44% 100000001481 CAT Site Development -Phase 1 4/8/2011 1/31/2014 $354,356.29 $334,329.62 $20,026.67 94.35% 100000001825 GLC Interior Renovations 7/23/2013 3/7/2014 $577,404.00 $281,712.56 $295,691.44 48.79% 100000001750 GLG Bridge Replacement #13 12/3/2012 12/3/2012 $140,000.00 $0.00 $140,000.00 0.00% 100000001807 GLG HVAC Replacement 5/15/2013 3/14/2014 $290,939.00 $146,445.45 $144,493.55 50.34% 100000001847 GLG Irrigation Pond Dredging 9/17/2013 3/14/2014 $296,000.00 $149,645.31 $146,354,69 S0.56% 100000001914 GLG Irrigation System Repl Des 2/11/2014 2/11/2014 $10,000.00 $0.00 $10,000.00 0.00% 100000001917 GRV Beach Improv and Dredge 2/11/2014 2/28/2014 $15,000.00 $51.00 $14,949,00 0.34% 100000001927 GRV Campground Utility Imp Des 3/7/2014 3/7/2014 $42,S00.00 $0.00 $42,500.00 0.00% 100000001751 GRV Restroom/Shower Section C 12/3/2012 3/3/2014 $S82,281.00 $130,100.13 $452,180.87 22.341Y. 100000001332 HGH Boardwalks -Docks -Overlooks 12/8/2009 12/31/2013 $64,000.00 $49,805.16 $14,194.84 77.82% 100000001752 HGH Parking Lot -Central 12/3/2012 1/24/2014 $178,842.00 $178,004.31 $837.69 99.53% 100000001331 HGH Trail Development -Phase 1 12/8/2009 1/31/2014 $284,200.00 $127,873.54 $156,326.46 44.99% 100000001918 IND Estate House Study 2/11/2014 2/11/2014 $50,000.00 $0.00 $50,000.00 0.00% 100000001834 IND Play Lot Beach Main 8/23/2013 12/13/2013 $153,942.00 $146,785.76 $7,156.24 95.35% 100000001835 IND Play Lot Beach Satellite 8/23/2013 12/13/2013 $42,389.00 $40,846.24 $1,542.76 96.36% 100000001891 IND Upper Bush BdwlkTrlPhsll 11/15/2013 1/16/2014 $150,000.00 $2,151.25 $147,848.75 1.43% 100000001335 LYP Boardwalks -Docks -Overlooks 12/8/2009 1/24/2014 $80,000.00 $74,748.54 $5,251.46 93.44% 100000001753 LYP Pavilion Small Dog Park 12/3/2012 3/5/2014 $40,000.00 $0.00 $40,000.00 0.00% 100000000983 LYP West Norton Drain Bridge 1/2/2007 12/21/2011 $40,000.00 $2,961.00 $37,039.00 7.40% 100000000867 ORN Pavilion -Dog Park 2/13/2006 3/3/2014 $251,261.00 $233,983.46 $17,277.54 93.12% 100000001754 RDD Pavilion Shade Structures 12/3/2012 3/5/2014 $27,000.00 $0.00 $27,000.00 0.00% 100000001936 RDD Pay Station Site Work 3/21/2014 3/21/2014 $25,000.00 $0.00 $25,000.00 0.00% 100000001499 RDD Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $20,982.52 $49,017.48 29.98% 100000001498 RDG Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $19,818.59 $50,181.41 28.31% 100000001115 RSE Boardwalks -Docks -Overlooks 11/28/2007 2/28/2014 $342,000.00 $227,948.92 $114,051.08 66.65% 100000001114 RSE Trail Development 11/28/2007 1/31/2014 $389,500,00 $99,289.77 $290,211.23 25.49% 100000001336 RWP Connector Trail 12/8/2009 1/24/2014 $397,122.00 $21,146.64 $375,975.36 5.32% 8 eOakland County Project ID Description 100000001109 RWP Walking -Bike Trails 100000001755 SAC Bleacher Replacement 100000001819 SAC Ellis Barn Improvements 100000001916 SPG Irrigation Sys Repl Des 100000001938 WCM LED Entrance Sign 100000001915 WLG Irrigation Sys Repl Des 100000001756 WTR Dog Park 100000001757 WTR Dog Park Fence 100000001937 WTR Master Plan Illustrative Net Position - Unrestricted Operating Reserve Capital Reserve FY2014 Capital Equipment FY2014 Planned Use of Fund Balance Capital Improvement Plan: Total Active CIP Projects Proiects Closed in FY2014: 100000001736 ADD Addison Oaks Yurt 1 100000001737 ADD Addison Oaks Yurt 2 100000001738 GRV Groveland Oaks Yurt 1 100000001739 GRV Groveland Oaks Yurt 2 100000001843 ADD Concession Ext Renovations 100000001816 ADD Electronic Entr Gate Sys 100000001790 SPG Starter Shack 100000001817 GRV Electronic Entr Gate Sys 100000001840 WCM Fans Total Projects Closed in FY2014 Amount Available for Conceptual CIP and Capital Equipment Total Capital Improvement Plan Total Net Position - Unrestricted as of September 30, 2013 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of March 24, 2014) Last Transaction Start Date Budget Expenses to Date Remaining Budget Date 11/28/2007 12/21/2011 $100,0o0.00 $0.00 12/3/2012 2/20/2014 $600,000.00 $378,414.80 6/5/2013 3/14/2014 $643,056.00 $258,095.58 2/11/2014 2/11/2014 $10,000.00 $0.00 3/24/2014 3/24/2014 $30,000.00 $0.00 2/11/2014 2/11/2014 $10,000.00 $0.00 12/3/2012 3/15/2013 $30,000.00 $4,597.00 12/3/2012 12/3/2012 $20,000.00 $0.00 3/21/2014 3/21/2014 $0.00 $0.00 $9,375,641.77 $4,382,045.82 $52,693.85 $52,509.96 $33,430.43 $33,918.22 $39,869.19 $21,311.88 $61,937.25 $26,580.65 $16,408.77 $9,375,641.77 $338,660.20 S1.921.843.03 $5,750,000.00 $7,000,000.00 $730,679.00 $5,390,648.00 $11, 636,145.00 $30,507,472.00 $100,000.00 $221,585.20 $384,960.42 $10,000.00 $30,000.00 $10,000.00 $25,403.00 $20,000.00 $0.00 $4,993,595.95 Percentage Completion 0.00% 63.07% 40.14%1 0.00 0.00 0.00%1 15.32 0.00% #DIV/0!I N. Oakland County Parks and Recreation Commission Capital Projects Under $100,000 BUDGETTO ACTUAL EXPENSE REPORT (as of March 24, 2014) Cost Project Id Title Start Date Last Tran / Budget Amount Actual Variance Center Acctg Date Amount ADD 1845 Campground Pull -Through Sites 9/12/2013 11/12/2013 $ 50,000.00 $ 11,116.75 $ 38,883.25 ADD 604 Pavilion -Campground Recreation - Design 9/1/2004 3/14/2014 $ 50,000.00 $ 10,542.47 $ 39,457.53 Currently ADD Requested Boat Lauch, Accessible (MNRTF Grant) $ 55,000.00 $ - $ 55,000.00 ADM 1910 Complex Space Study 2/4/2014 2/4/2014 $ 76,625.00 $ - $ 76,625.00 Requires CIP ADM Request Pavement Management Program* $ 300,000.00 $ - $ 300,000.00 Requires CIP ADM Request Roofing Management Program* $ 150,000.00 $ - $ 150,000.00 Requires CIP ADM Request Energy Management System Upgrade- Park -wide $ 65,000.00 $ - $ 65,000.00 Currently ADM Requested Administration HVAC Replacement- Design $ 28,160.00 $ - $ 28,160.00 CAT 1330 Play Structure - 2- 5 yrs old 12/7/2009 6/13/2013 $ 62,465.97 $ 56,311.49 $ 6,154.48 Currently GLC Requested Parking Lot Improvements- Design $ 27,500.00 $ - $ 27,500.00 GLG 1914 Irrigation System Replacement- Design 2/11/2014 2/11/2014 $ 10,000.00 $ - $ 10,000.00 Currently GLG Requested Parking Lot Improvements - Design $ 27,500.00 $ - $ 27,500.00 Requires CIP GLG Request Drainage Improvements - Design $ 18,000.00 $ - $ 18,000.00 JGRV 1917 Beach Improvement and Dredge 2/11/2014 2/11/2014 $ 15,000.00 $ 51.00 $ 14,949.00 JGRV 1927 Campground Utility Improvements- Design 3/7/2014 3/7/2014 $ 42,500.00 $ - $ 42,500.00 IND 1918 Estate House Study 2/11/2014 2/11/2014 $ 50,000.00 $ - $ 50,000.00 IIND Requires CIP Request Fishing Dock Replacement $ 35,000.00 $ - $ 35,000.00 JIND 1835 Play LotBeach- Satellite 8/23/2013 12/12/2013 $ 42,389.00 $ 40,846.24 $ 1,542.76 J HGH 1332 Boardwalks, Dock & Overlooks 12/8/2009 1/24/2014 $ 80,000.00 $ 74,748.54 $ 5,251.46 1LYP 983 West Norton Drain Bridge 1/2/2007 12/21/2007 $ 40,000.00 $ 2,961.00 $ 37,039.00 LYP 1753 Pavilion Small Dog Park 12/3/2012 3/5/2014 $ 40,000.00 $ - $ 40,000.00 JRDD 1754 ' Pavilion Shade Structures 12/3/2012 3/5/2014 $ 27,000.00 $ - $ 27,000.00 IRDD 1936 Pay Station -Site Work 3/21/2014 3/21/2014 $ 25,000.00 $ - $ 25,000.00 IRDD 1499 Storm Water Reclamation 4/28/2011 1/24/2014 $ 70,000.00 $ 20,982.52 $ 49,017.48 �RDG 1498 Storm Water Reclamation 4/28/2011 1/24/2014 $ 70,000.00 $ 19,818.59 $ 50,181.41 Requires CIP -~~ IRDP Request Parking Lot Expansion- Design $ 50,000.00 $ - $ 50,000.00 Currently IRWP Requested Shade Structures - River/Kiddie Area $ 50,000,00 $ - $ 50,000.00 Currently RWP Requested Entrance Shade Structure $ 50,000.00 $ - $ 50,000.00 Currently SAC Requested Horse Bldg K - Design $ 20,000.00 $ - $ 20,000.00 JSPG 1916 Irrigation System Replacement- Design 2/11/2014 2/11/2014 $ 10,000.00 $ - $ 10,000.00 J WCM 1938 LED Entrance Sign 3/24/2014 3/25/2014 $ 30,000.00 $ - $ 30,000.00 JWLG 1915 Irrigation System Replacement - Design 2/11/2014 2/11/2014 $ 10,000.00 $ 10,000.00 J WTR 1756 Dog Park 12/3/2012 3/15/201.4 $ 30,000.00 $ 4,597.00 $ 25,403.00 J WTR 1757 Dog Park Fence 12/3/2012 12/3/2012 $ 20,000.00 $ 20,000.00 Totals $ 1,752,139.97 $ 241,975.60 $ 1,510,164.37 JAdopted FY2014'Active' Projects, not listed in fiscal report. Program amount is listed over $100,000, however this cover multiple project locations, Design begins the of process the necessary design research, analysis, budget validation and approvals, utilizing existing staff, annual contracts, for the necessary commission approvals. C:\Users\valkov\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z9UORY7D\ 3/27/2014 10 Oakland County Parks and Recreation Commission Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of March 24, 2014) Cost Title Budget Amount Actual Variance Center Amount ACC Stucco Repair $ 80,000.00 $ - $ 80,000.00 IADM Pavement Maintenance Program* $ 150,000.00 $ - $ 150,000.00 IADM Carpet/Flooring Management Program* $ 150,000.00 $ - $ 150,000.00 IADM Interior/Exterior Painting Program* $ 120,000.00 $ 15,607.26 $ 104,392.74 IADM Window/Door Replacement Program* $ 124,000.00 $ - $ 124,000.00 ADM Tree Planting Program* $ 25,000.00 $ - $ 25,000.00 ADM Natural Resource Program* $ 160,500.00 $ 6,361.00 $ 154,139.00 IADM HVAC Repair $ 49,500.00 $ - $ 49,500.00 IADM Arborist Services (Hazardous Tree Inventory) $ 116,000.00 $ - $ 116,000.00 IGLC Exterior Stone Repair $ 10,000.00 $ 9,139.13 $ 860.87 IIND Upper Bushman Lake Sampling/Analysis $ 12,000.00 $ - I $ 12,000.00 RWP Kiddie Water Structure - Painting SAC Water Tower Repairs ISAC Ellis Barn - Repainting IWLC Parapet Wall Replacement I I (Totals $ 25,000.00 $ 34,181.00 $ (9,181.00) $ 50,000.00 $ - $ 50,000.00 $ 20,000.00 $ - I $ 20,000.00 $ 50,000.00 $ 39,441.55 I $ 10,558.45 $ - $ - $ $ - $ - I $ - $ 1,142,000.00 $ 104,729.94 I $ 1,037,270.06 Program amount is listed over $100,000, however this cover multiple project locations. C:\Users\valkov\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z9U0RY7D\ 3/27/2014 1 1 Commission Approval Schedule for Capital and Maintenance Projects (REVISED March 26, 2014 - Preliminary and Subject to change) • April, 2014 o Glen, White Lake & Springfield Oaks Golf Course — Irrigation Replacement ($450,000) (Conceptual Approval, Phase One) o Glen Oaks Golf Course — Bridge Replacement # 13 ($140,000) (Executive Offices Report) o Waterford Oaks Water Park— Master Plan RFQ($229,800) (Presentation) o CIP/Maintenance Projects Quarterly Update • May, 2014 o Oakland Schools Agreement— (General Approval) o Springfield Oaks Activity Center — Ellis Barn (Amended Motion) o Groveland & Independence Oaks — Concession & Twin Chimney Playground Replace ment($290,000) (Executive Offices Report) o Red Oaks Water Park — Shade Structures — Kiddie Area & Guest Entrance ($100,000) (Construction Approval) o Natural Resources —Staff Report o Glen Oaks Golf Course — Bridge Replacement # 13 ($140,000) (Conceptual Approval) • June, 2014 o Springfield Oaks Activity Center — Mill Pond Dam Repairs Agreement (General Approval) o Natural Resources — Herpetological Study($110,000) (Executive Officers Report) o Groveland & Independence Oaks — Concession & Twin Chimney Playground Replacement($290,000) (Conceptual Approval) o Groveland Oaks — Utility Improvements ($425,000) (Conceptual Approval) o Addison Oaks — Campground Recreation Pavilion($486,000) (Construction Approval) • July, 2014 o Red Oaks Nature Center — Parking Lot Design($50,000) (Executive Officers Report) o Natural Resources — Herpetological Study($110,000) (Proposal Approval) o Red Oaks —Storm Water Reclamation($1,631,000) (Design RFP Approval) o Glen Oaks Golf Course — Bridge Replacement # 13 ($140,000) (Construction Approval) o Glen, White Lake & Springfield Oaks Golf Course — Irrigation Replacement ($450,000) (Construction Approval, Phase One) o Groveland & Independence Oaks — Concession & Twin Chimney Playground Replacement($290,000) (Construction Approval) o CIP/Maintenance Projects Quarterly Update • August, 2014 o Glen Oaks Golf Course & Conference Center— Parking Lot Renovation Design($55,000) (Construction Approval) • September, 2014 • October, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena Design (Bldg. K)($20,000) (Executive Officers Report) o Red Oaks Nature Center — Parking Lot Design($50,000) (Conceptual Approval) • November, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena (Bldg. K)($20,000) (Conceptual Approval) o CIP/Maintenance Projects Quarterly Update 12 W_I:/R_IN1�lkeiyi►1h1 �_I;i'►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA u. u-... ..u. I..,T..i. u w .. ....1 1,w11111111111111111111 111 111111111111 11LL .W. 1o,m ., I,uu I i I uI I I I I 1 iea u 1 APRIL 2, 2014 AGENDA ITEM NO. 7 G ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: March 27, 2014 Subject: Proposed OCPR Commission Meeting Site Location for May and June 2014 INTRODUCTION AND HISTORY As a result of the extended winter weather we have been having staff is requesting that the OCPR Commission meetings scheduled in May and June 2014 switch locations. This would also help ensure that outdoor conditions are more amenable to having a dedication ceremony for the Rose/Highland trail improvements. In addition, the American Hiking Society's National Trails Day°, the country's largest celebration of trails, is scheduled for Saturday, June 7, 2014, the weekend immediately following the dedication. Therefore, staff is recommending that the Commission meeting on May 7, 2014, be held at the OCPR Administration Office and the June 4, 2014, Commission meeting be held at Rose Township municipal offices with a trails dedication ceremony immediately following the Commission meeting. Further details on the dedication ceremony will be distributed once plans have been finalized. MOTION Move to approve the following change in the OCPR Commission meeting locations as follows: Date Location May 7, 2014 OCPR Administration Office June 4, 2014 Rose Township with a Trail Dedication Ceremony immediately following the Commission meeting 13 LID OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA ,o ......, ,,.- '.. APRIL 2, 2014 AGENDA ITEM NO.7 II ADMINISTRATION To: Chairman Fisher and Commission Members From: Phil Castonia, Business Development Rep -Internal Services Submitted: March 27, 2014 Subject: Food & Beverage Consultant Preliminary Report - Profitable Food Facilities INTRODUCTION AND HISTORY In October 2013, a number of issues were happening all at the same time in regards to the Food and Beverage operations at Oakland County Parks. We were in the middle of the Conference Center RFP for the second time; an RFP waiting to be finalized for catering services; and we were notified our Concession Vendor, Kosch Catering, was exercising their 365 day cancelation term. At the same time we had staff attending National Conferences, both World Waterpark and National Recreation and Park Association, and were able to meet with Profitable Food Facilities, a national leader in the industry. With all of the work we were doing with Greenplay LLC on cost recovery and the service portfolio, this was a perfect opportunity to subcontract Profitable Food Facilities to do a food and beverage analysis for all of our facilities. Profitable Food Facilities spent 4 days meeting with staff, contractors and visiting each facility to prepare the attached report and analysis. This report has been reviewed and accepted by staff and the Food and Beverage Committee and will help us as we move forward into the next phase with a long term contract with a Food and Beverage consultant. ATTACHMENT - Final Report from Profitable Food Facilities — Food and Beverage Analysis STAFF RECOMMENDATION Receive and file attached report under Consent Agenda. 14 Profitable Food P4.0 efacIlities ble Facilities QAKLAND COUNTY PARKS Oakland County Parks and Recreation Commission Food & Beverage Analysis: Waterparks Campgrounds Sports Complexes Golf Courses Conference Centers October 2013 15 �A Table of contents Page Executive Summary 3 Section 1: Waterparks 6 A. Waterford Oaks Waterpark 8 B. Red Oaks Waterpark 9 Section 2: Campgrounds 12 A. Addison Oaks Campground and Park 14 B. Groveland Oaks Campground and Park 15 Section 3: Sports Complexes and Unique Facilities 17 A. Red Oaks Nature Center 17 B. Independence Oaks Park & Nature Center 17 C. Catalpa Oaks Concessions 18 D. Red Oaks Sports Complex 19 Section 4: Conference Centers and Golf Courses 20 A. Red Oaks Golf Course (9- Hole) 20 B. Springfield Oaks Golf Course and Grill Room 21 C. White Lake Golf Course and Conference Center 24 D. Lyon Oaks Golf Course and Conference Center 26 E. Glen Oaks Golf Course and Conference Center 28 F. Addison Oaks Banquet Hall and Conference Center 30 Conclusion 32 November 2013 — Oakland County Master Report i Report by: Profitable Food Facilities 16 Executive summary Profitable Food Facilities (PFF) is a food and beverage consulting firm that specializes in operations' evaluations for captive market venues including Private Country Clubs, Public Golf Courses, Catering Operations, Outdoor Pool Facilities, Health Clubs and Day Spas. Established in 1991, PFF has a client base numbering over 370 projects in 48 states, Canada, Asia and the Middle East. mils—_iCope of project Between October 23 and October 25, 2013, PFF sent representatives to 14 different facilities that are managed by the Oakland County Parks and Recreation Commission in order to evaluate their Food and Beverages (F&B) operations. The facilities in question include: Waterford Oaks Waterpark, Red Oaks Waterpark, Addison Oaks Campground, Groveland Oaks Campground, Red Oaks Nature Center, Independence Oaks Park, Red Oaks Sports Complex, Catalpa Oaks Concessions, Red Oaks Golf Course 9- Hole, Springfield Oaks Golf Course, White Lake Golf Course and Conference Center, Lyon Oaks Golf Course and Conference Center, Glen Oaks Golf Course and Conference Center and the Addison Oaks Banquet Hall and Conference Center. Based on the findings of the on -site analyses, PFF created a list of recommendations that aim to help these facilities comprehend the issues that they are facing and seek to improve the general status of their F&B operations. November 2013 — Oakland County Master Report 3 Report by: Profitable Food Facilities 17 Key issues identified Our initial evaluations of the target facilities revealed that, aside from issues that are specific to each operation, there are a number of issues that are common to two or more facilities. For example, both Waterford Oaks Waterpark and Red Oaks Waterpark are faced with the following challenges: ➢ County receives 75% of net profits from concessionaire so there is little incentive to run more efficiently. ➢ The facilities are pulling $1.25 per cap, while the industry average is of $3.00 and above. ➢ There is no brand or marketing name associated to either waterpark. ➢ They are operated by a third party operator whom does not understand the waterpark industry and its needs. ➢ At present, visitors can bring in their own food and beverage. The campgrounds managed by Oakland County Parks and Recreation (Addison Oaks and Groveland Oaks) also face a number of challenges and opportunities, the most important of which being the following: ➢ There is nothing else within several miles to support the consumers needs for simple items (this is a good thing!) The Sports Complexes have a different array of issues to take care of. The primary challenge is there are not enough visitors at these facilities to sustain a food and beverage operation. The secondary issue is the current design which prevents the visitors from accessing a certain part of the facility, therefore minimizing the potential of those resources (such as the issues with the concession stand of the Red Oaks Sports Complex). There is also the issue of not being enough activity to draw the visitors to stay longer, as the visitors often choose on staying on the premises for less than two hours (Red Oaks Golf Course, Catalpa Oaks Concessions, Red Oaks Nature Center etc.), which often results in the customer not spending money on meals at the sites. With golf courses, the main issue is that the locations don't draw enough profit, as the golfers spend amounts below the industry averages at these locations. For example, the National average golfer is spending $5.88, while White Lake Oaks is $4.18, Glen Oaks is $4.58 and Springfield Oaks is $4.05. As stated above the average is $5.88 nationwide, unfortunately many of these courses are not maximizing their potential. The potential at your facilities can be dramatic when we integrate the food with the rounds we believe you can double your current per cap. November 2013 — Oakland County Master Report 4 Report by: Profitable Food Facilities 18 ti.a.. Suggested solutions Having identified these issues, PFF will showcase a list of recommendations that addresses them. For example, PFF highly suggests that Oakland County Parks and Recreation operates the concession operations themselves at both waterparks and create a position for Group Sales and Marketing, hiring a person whose sole job would be to focus on bringing in business. PFF also recommends creating a more appealing menu board outside and around the park to maximize revenue and profits. In order to deal with the issues at the campgrounds, among other things, PFF suggests that a brand of local products be developed on site (such as cookies, ice cream, apple cider that can be branded with the name of the park). This will reinforce our brand and, combined with an advertising campaign created directly at the campsites, will attract more revenue and deal with visitors bringing in their own food and beverage. As for the Sports Complexes, we recommend those that have allowed non -profits to operate them to continue. We feel there are other areas to focus our attention and energy. In addition, we suggest locking in a contract with a soda supplier and put vending services outside in order to provide 24-hour service. We encourage the use of healthy vending options and suggest other locations strive towards that as well. When it comes to golf courses, PFF suggests that Oakland County Parks and Recreation takes over the F&B operations at Springfield Oaks and implement more aggressive marketing campaigns where the revenues are low. We suggest building a base of operations at Springfield Oaks as phase one. Phase 2 would be to move into special events for festivals, etc. Phase 3 would be to turn the Activity Center across the street into a prime wedding location for receptions, ceremonies, and to meet any of the needs of the bride and groom. In the short term with the Activity Center, you can start by selecting a "preferred caterer" list and begin booking events now such as weddings and golfers after parties. At White Lake Oaks we suggest branding the restaurant with signage on the main entrance or on the back of the building facing the main street, as a lot of people passing by are unaware of what is being offered at the course. A manager and supporting staff will be needed for each location to handle the day to day events. Some locations will require a higher skilled individual then others due to the expectations of the guests per facility. The Waterparks for example will have many events, parties, and daily visitors but will not require as much F&B knowledge as the requirements for a golf banquet or wedding event. At the Golf facilities, your manager would need to manage a larger staff, table service, the host and their guests. November 2013 — Oakland County Master Report 5 Report by: Profitable Food Facilities 19 Section 1: Waterparks Overview Oakland County Parks and Recreation currently operates the only two outdoor waterparks in the Detroit Metropolitan Area and Oakland County: Waterford Oaks Waterpark and Red Oaks Waterpark. It's also important to point out that they have been in operation for almost 30 years and that there is basically no competition for these facilities. LIL Current challenges in both facilities ➢ Vendor ■ Poor customer service, long lines and response to complaints from and to Vendor has scared away possible sales. County receives 75% of net profits. However, no additional profits have been received because the vendor operates at a loss. ■ High operating cost being reported by third party operator causing concerns for true potential of concession operations. ■ Vendor is stuck in a contract that it does not want to be a part of. ➢ Sales ■ As with all waterparks, weather effects parks attendance and thus food sales. ■ Currently, the location is pulling $1.25 per cap (industry average of $3.00 and above). ■ There is no brand or marketable name for the waterpark. ■ Minimal marketing game plan in promoting food and beverage at the waterpark. ➢ Design and Operations ■ Operated by a third party operator whom does not understand the waterpark industry and needs. ■ Guests are allowed to bring in their own food and beverage. ■ Facility provides charcoal grills at the location for public to use, taking direct sales away from concessions. ■ Quality of product is a concern to the customers and staff at operations ■ Kitchens are in need of a small remodel for the equipment layout and concept. November 2013 — Oakland County Master Report 6 Report by: Profitable Food Facilities 20 _Overall Recommendations ➢ Design and Operations ■ Our top recommendation for Oakland County Parks and Recreation is to operate the waterpark concession operations themselves. They have the highest potential for profits and are the easiest to manage. ■ We recommend implementing a fresh grill concept in order to showcase an outdoor grill operation. ■ Add an extra satellite location. This could include the afternoon sweet treats for our customers i.e. Funnel Cakes and Shaved Ice. ■ Eliminate or minimize coolers and outside food. We can create a similar pleasurable experience and allow the grills to be rented outside the park. ➢ Sales ■ Start renting cabanas and shaded areas and include food and beverage service. The best way to start moving toward this would be to interview other waterparks to see the costs and benefits of this option. Purchasing a cabana can be as easy as heading to your local Lowe's or Home Depot. ■ Integrate food and beverage into the groups, birthdays, corporate and daily admissions. ■ Oakland County Parks and Recreation needs a Group Sales and Marketing person whose sole job would be to focus on bringing in business. ■ Central number that allows all key locations to call into and allow for quick turnaround in bookings and response. ■ Add additional cash registers (3 minimum) to help manage the additional volume using a voucher system. ➢ Vendor ■ End the current contract now since neither party wants to continue the contract. ■ Create a more appealing menu board outside and around the park. November 2013 — Oakland County Master Report 7 Report by: Profitable Food Facilities 21 A. Waterford Oaks Waterpark Strong points OAF -MI -I „», ➢ Has a large group and corporate/group picnic area in the back by the slide tower and another next the wave pool ➢ Food is located next to the front gate and lockers of the waterpark allowing guests to see the food operation. ➢ Park is well designed for young families to enjoy. Gathered data Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance Sales Food Cost Percentage Labor Cost Percentage Average Per Cap Recommendations 6 6 - group overall gave it poor rating 6 - long lines 5 - Oakland County stated vendor did not deal with complaints at all 6 - poor design 2012-91,019 2011- 86,787 2013- N/A 2013- 90,811.29 p a rty) 38% 25 % $1.25 (report by 3'd ➢ Design and Operations ■ We recommend locating the fresh grill station next to the main path opposite of the supervisor station on the concession stand side. ➢ Sales ■ Post menu advertising signage on the main entrance as guests walk through the main entrance opposite of the lockers. November 2013 — Oakland County Master Report 8 Report by: Profitable Food Facilities 22 B. Red Oaks Waterpark Strong points ➢ Waterpark is linked to multiple parks in the area from a 9 hole golf course, athletic complex (soccer) and nature center ➢ Has the strongest attendance between the two waterparks. ➢ Has a great location for cabana rentals. ➢ Has a river and children's area. ➢ Located in a strong demographic and concentration of residents. ➢ Have more attractions than the other waterpark. Gathered data Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance/Golf Rounds: Sales Food Cost Percentage Labor Cost Percentage Average Per Cap 6 5 5 7 7 2012-119,804 2011- 128,434 2013- N/A 2013- $114,673(report by 3rd party) 2012- $159,999 2013- 31% 2012- 36% 2013- 30% 2012- 30% $1.50 November 2013 — Oakland County Master Report Report by: Profitable Food Facilities F] 23 Current challenges ➢ Design and Operations ■ No outlets or power though out the island for possible secondary satellite site. ■ Current building for concessions hides in a block building with no personality or strong identity. Recommendations ➢ Design and Operations ■ Insert utilities throughout key locations of the park to allow cart services and secondary satellite sites. ■ Develop an outside picnic area for customers to eat at outside of the concession stand to allow us to open an extra window service. ■ Turn extra window facing the parking lot into an employee and cabana server's service window. ■ Recommend locating the outdoor grill operations next to the wall of the bathrooms that are located within the seating area for the concessions. ➢ Sales ■ Create a large welcoming sign announcing the name and branding the building. ► Eel9:i We highly recommend that Oakland County Parks and Recreation start with these two waterpark operations to "get your feet wet" in managing food and beverage operations. Waterparks are the easiest to manage, are seasonal by nature (we only open for 100 days) and have the most potential profit in a short period of time. We estimate that Oakland County Parks and Recreation could generate over $150,000.00 in operating income annually from these two waterpark concessions alone ... 1.5 million over 10 years. This is a CONSERVATIVE estimate. If we keep all things equal and sell the same amount in gross sales, as well as leaving all prices the same for each Waterpark. We would generate an increase of $21,490 to Oakland County Parks' bottom line as shown in the table below. November 2013 — Oakland County Master Report 1 0 Report by: Profitable Food Facilities 24 ffIJJJff}- I Furthermore if we were to make some of the suggested modifications, we could easily see an increase in the per cap to $2.50 (note: still below the national average) by disallowing outside coolers and food, unless inside a rented cabana, we could easily raise the per cap to around $4.10. Both of these are represented in the table below. Location Goss Sales Food Costs Labor Costs Supplies Net Sales Waterford 90,000 $27,000 $27,000 $5,000 $31,000 Waterpark Red Oaks $160,000 $48,000 $48,000 $5,000 $59,000 Waterpark Most importantly at some point we will hit a labor cap and we will not have any space to put another employee. Once labor hits this peak your labor percentages will begin to drop. On busy days you can run a 17-19% labor cost, increasing the bottom line even further without sacrificing guest satisfaction. Waterford $227,500 Waterpark Red Oaks $297,500 Waterpark Waterford $369,000 Waterpark Red Oaks $487,900 Waterpark $68,250 $68,250 $5,000 $89,000 $89,000 $5,000 $110,700 $92,250 $5,000 $146,270 $121,975 $5,000 $86,000 $114,000 $142,600 $214,655 November 2013 — Oakland County Master Report 11 Report by: Profitable Food Facilities 25 Section 2: Oakland County Campgrounds L__� Overview We here at PFF believe that both the Groveland Oaks Campground as well as the Addison Oaks Campground present tremendous opportunity for growth, as there are plenty of activities at the location to keep the visitors entertained: boating, fishing, mountain biking, sand volleyball etc. Both campgrounds include a fire ring and picnic table and are close to modern restrooms. The award -winning campground recreation program features crafts, games, music and many other events. Visitors can reserve multiple day packages and daily visitors have an average stay of over 6 hours. WCurrent challenges in both facilities ➢ Sales: ■ Seasonality and weather dependent location. ■ There is nothing else within several miles to support our consumers. ■ Current visitors can bring in their own food and beverage. K� Overall Recommendations ➢ Operations ■ We are recommending that Oakland County Parks and Recreation take over the operations of the concessions. ■ Integrate current staff and team members we have; add/adjust roles and responsibilities. ■ Have the camp store also be the location where campers check in for their campsites. ■ There will be a minimal amount of startup costs, associated with the locations. Many of the items can be purchased on consignment and rescued/donated racks from closing stores and shops within the community are a great way to start off cost effective. November 2013 — Oakland County Master Report 12 Report by: Profitable Food Facilities 26 �F— Overall Recommendations (cont.) ➢ Sales ■ Integrate food and beverage products from the camp store into the reservations and daily fees. ■ Create packages with reservations that include items that tend to be difficult for the visitors to bring or replace, such as; firewood, desserts (that cannot hold), ice and charcoal. They can receive a reduced price if booked in advance. ■ Recommend developing a brand of our own products (as discussed): S'mores packages, cookies, ice cream, apple cider and donuts and other novelty items. ■ Develop a strong identification with each location, of our concessions and our stores. ■ A marketing campaign needs to be created directly at the campsites. A connection leading the participants to the store. November 2013 — Oakland County Master Report 13 Report by: Profitable Food Facilities 27 A. Addison Oaks Campground and Park Strong points PFF visited the facility on October 23, 2013 and found that the campground at Addison features 174 campsites, plus group areas. This particular location has been voted "Favorite Campground" by C&G Newspapers. The campground concession building sits by the beach and not close to the campsites, which all have water and electricity on site. Among the many attractions of this location we list the 24-hole disc golf course and Yurts. The average time a visitor spends here is over 6 hours. Gathered data Attendance Current challenges ➢ Sales: Campers 174 campsites 2012- 57,722 2011- 58,305 Beach users (daily usage) 2012-75,097 2011-42, 640 Special event in 2012- 2996 ■ We are not always guaranteed that guests will come into our campsite or beaches. ➢ Operations ■ Currently there is no store or concessions on property servicing the guests and their needs. Recommendations ➢ Design ■ Design and build a multi -purpose camp store. The multi -purpose store would be able to handle check -ins, reservations, daily rentals and the concessions operations. This would help sales due to impulse buys and convenience with products on hand. Providing products that would service their campsites and beach goers. November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 14 28 kd '. ■ Recommend using the current building (which has a small concessions building within it). B. Groveland Oaks Campground and Beach Strong points ➢ The campground at Groveland Oaks features 269 campsites, plus group areas. ➢ Yurts are available in the off season. ➢ Campsites are all modern with electricity and water on site. ➢ Has Miniature golf and a waterslide on site. ➢ We currently have a concession stand on property and in operation. Gathered data Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance Sales Food Cost Percentage Labor Cost Percentage Current challenges ➢ Vendor 6 5 6 6 5 Campers 174 Campsites 2012- 101,267 2011- 112,359 Beach users (daily usage) 2012-38,424 2011-39,666 Special event: 2012- 4,904 2013-$52,812 42% 33% ■ We have concerns on the vendors reported numbers. ■ Vendor has turned in a notice not wanting to renew the contract November 2013 — Oakland County Master Report 15 Report by: Profitable Food Facilities 29 Aed ■ Vendor has claimed in their contracts they have lost an overwhelming $96,000 ■ Complaints are occurring and the vendor is not dealing with them appropriately ➢ Sales ■ We are supplying product (ice) for sale and there is no cost recovery or revenue sharing occurring. ■ There are no additional sales or marketing efforts being made to increase attendance or direct sales to the Groveland location. ➢ Design and Operations ■ There is no guarantee of or captured business to the concessions operations. ■ Product is being made and held which loses its quality. ■ Guests do not see what is being offered within the concessions building. ■ There is now no signature products that are unique that can yield better margins and sales. ■ Facility has been closed for several weeks and still no winterization has been completed or cleaned. Recommendations ➢ Design and Operations ■ Install a grill outside in conjunction with a small redesign and freshly cook items to order. ■ Revise the miniature golf/laundry station that can be turned into a smaller camp store to support the other side of the campgrounds. ➢ Vendor ■ We would recommend ending the contract sooner than the outlined status. ■ If we continue with the vendor, require audits on invoices, sales and expense to concur with what they are reporting. ■ Vendors need to pay fines, or, penalties need to be put into place if customer service complaints to cleanliness issues are not met at County standards. ➢ Sales ■ We can offer more than just food from the building; slide passes, rentals and other items November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 30 Section 3: Sports Complexes and Unique Facilities A. Red Oaks Nature Center Strom points ➢ Connected to the community ➢ Great trails for the neighborhood to enjoy ➢ Educational center about nature and animals ➢ Live exhibits Current challenges ➢ Visitors do not stay longer than 1 hour. Not enough to desire a meal ➢ No facility/structure to create a concession out of ➢ Very little through put or attendance ➢ Dependent on school groups Recommendations ➢ Start a vending program run by a 3`d party contractor to test the interest and need at the location ➢ We would not build a concessions operation ➢ Stay within the health concept and provide healthy vending options B. Independence Oaks Park & Nature Center Sty points ➢ Has cross country skiing ➢ Beaches for visitors to enjoy ➢ Currently have vending at some locations Current challenges ➢ Park is very large and spread out causing the users to be spread out. ➢ Vending machines at ski rentals bring in a small return. Recommendations ➢ Recommend moving the vending that is located in the rentals to the counter service. ➢ We would continue vending services at the other beaches and dog park locations. ➢ We would not recommend building a formal concession operation. November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 17 31 L. Catalpa Oaks Concessions Strong points ➢ Brand new multi -purpose sports complex ➢ Practices and games throughout the week ➢ Play grounds right in front of the concession stand ➢ Brand new building Current challenges ➢ Visitors do not stay longer than 1.5 hours. ➢ Seasonal sports create seasonal business ➢ No branding of concessions stand ➢ Too many access points cause visitors to not come in contact with the concession location. ➢ Size of the room is not enough (under 400 square feet) Recommendations ➢ Operations ■ We recommend having the non -profits operate the facility ■ Lock in contracts with soda and require third party operator to use. ➢ Sales ■ Require a small rent on the building of 10% of gross sales. This will allow us to monitor their success month to month. ■ We would install vending services outside to allow us to capture the practices and provide a service 24 hours. ■ If non-profit does not want to operate, consider turning space into offices or storage. November 2013 — Oakland County Master Report 1s Report by: Profitable Food Facilities 32 D. Red Oaks Sports Complex Strong points ➢ A specialized U-10 soccer complex ➢ Has 7 fields ➢ Practices and games throughout the week ➢ Popular with established programs ➢ Younger kids (U-6 — U10) playing produce better sales (treat for the kids!) ➢ Volunteer groups opportunity to fundraise Current challenges ➢ Design ■ Distance is too far for the users to reach the main concession stand. ■ The fields and access points are too many for users to even see the concession stand. ➢ Sales ■ Visitors do not stay longer than 1.5 hours. Not enough to desire a meal ■ Size of the room is not enough (under 400 sq ft) to allow for a successful concept beyond what it is doing currently. ■ Soccer produces the least amount of concession sales Recommendations ➢ Sales ■ We recommend keeping with the non-profit approach. Yet, with a small rent on the building of 10%. This will allow us to monitor their success month to month. ■ We would put vending services outside to allow us to capture the practices and provide a service 24 hours. ■ We also have the opportunity to insert healthy vending machines with the proper branding and appeal at these key locations. ■ Lock in contracts with soda and require third party operator to use our vendors. We will get the sponsorship dollars and rebates back to the County. November 2013 — Oakland County Master Report 19 Report by: Profitable Food Facilities 33 Section 4: Oakland County Conference Centers and Golf Courses A. Red Oaks Golf Course (9- Hole) Strong points ➢ The only 9 hole golf course in the County operations ➢ Connected to the waterpark, sportsplex and nature center ➢ Course requires participants to walk around which helps the participants develop a thirst or desire for a quick snack. Course is centrally located Gathered data Attendance/Golf Rounds: 2012-9614 2011-9127 Sales - Vending Food Cost Percentage - None Labor Cost Percentage - None Current Challenges ➢ Visitors do not stay longer than 2 hours. Not enough time to develop a desire for a complete meal. ➢ Only 9 holes Recommendations ➢ Move the vending that is located in the lounge area to the pro shop counter service. Acquire a small fridge from Coke or Pepsi and sell your own bottled beverages (currently we make $0.15 cents per sale from the vending agreement. With the change we would get a minimum $1.00 plus per purchase) ➢ We would not recommend building a concession operation ➢ If tournaments are occurring, use a third party to support catering needs November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 20 34 B. Springfield Oaks Golf Course Strong points ➢ Springfield Oaks Golf Course is a scenic 18-hole, Par 71 course. The front nine is open and hilly -- the back nine is tighter, with more trees and water. ➢ Springfield Oaks received Special Destination as "One of the Best Places to Play" by Golf Digest 2007 ➢ Across from County fairgrounds ➢ Located in a small community area with a lot of extra income ➢ Amazing surrounds and nature throughout the course ➢ Already has a grill house at the turn serving small snacks ➢ Restaurant has received a makeover with new seating and remodel ➢ Vendor is increasing sales from previous years Gathered data Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance/Golf Rounds: Sales Food Cost Percentage Labor Cost Percentage 8 7 8 7 County complained how vendor is not managing complaints well 8 2012 Banquet- 20,838 Golf- 23,189 Grill room- 15,397 2011 Banquet- 13,135 Golf- 22,163 Grill room- 16,676 2013- $115,157 (to end of Sept) 2012- $94,006 2013- 41 2012- 49 2013- 47% 2012- 44 November 2013 — Oakland County Master Report 21 Report by: Profitable Food Facilities 35 Z Current challenges ➢ Sales ■ Every vendor claims unable to make money at the location ■ Below average golfer spending. Nation average $5.88 we are at $4.05 ■ Springfield Oaks is in a remote location and struggles to get golfers to the facility. ➢ Vendor Management ■ Poor customer service and response to complaints from and to Vendor has scared away organizations from main restaurant County receives 75% of net profits. However, no additional profits have been received because the vendor operates at a loss. ➢ Design and Operations ■ Did not have an outdoor grill at the grill located on the turn. Products are hidden behind the windows and a limited menu is provided. Plus, a poor product is offered to our visitors. ■ Missing a true bar experience and a connection to the golfers in the upper level restaurant. ■ Golfers can easily walk by and never see the main restaurant. They can go from their car to the pro -shop and then down to the course. Recommendations ➢ Sales and Revenue ■ Recommend taking over the Springfield Oaks food and beverage operations. ■ Integrate a food within the rounds pricing and capitalize on the grill at the turn and restaurant inside ■ Hire a Special Event coordinator/sales team. ■ Set up a hot line that takes in all catering and special event calls for prompt service. ■ On the home page of the golf course website, offer golf packages that include food within them (Add $5 to the green fee that includes lunch). November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 36 ➢ Design and Operations ■ Redesign in the Springfield main restaurant so that it includes an L shape bar near the foodservice window. ■ Put a grill at the turn house and begin cooking fresh product to order at the turn. While coordinating with presales in the pro -shop, marshals in the field and GPS programs. ■ Set up a centralized hotline that takes in all catering and special event calls for prompt service. ■ Answering the phone as people call the course, promoting on the phone food and beverage specials. ■ On the home page of our website, we can sell golf packages that include food within them. ■ Create specials that will separate each location from each other. We still compete with normal restaurants with a slight captive audience. Fish fry Fridays, Taco Tuesday or Mustache Mondays can create excitement with regulars and new participants. ➢ Customer Service ■ Develop a stronger connection with men's and women's leagues to stay longer through food and beverage incentive programs ➢ Vendor ■ With continued open communications and desired direction, we should see results. November 2013 — Oakland County Master Report 23 Report by: Profitable Food Facilities 37 C. White Lake Oaks Golf Course and Conference Center Strong points ➢ Voted 3rd place in The Oakland Press "best of the best competition" ➢ Heavy populated area ➢ Kitchen layout is adequate ➢ Banquet room can be adjusted down with moving wall connected to the grill room ➢ Facility was designed to focus on banquet services with a strong kitchen ➢ Located on main cross streets (allows drivers to see the location). ➢ Key members at the site from the vendor are very kind and customer service friendly. They represent the location and their management well. � Gathered data �r Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance/Golf Rounds: Sales Food Cost Percentage Labor Cost Percentage 9 9 9 9 they were really kind in giving us a tour 7 2013 Banquet- 8,989 (to Sept.) 2012 Banquet- 12,768 Rounds- 26,108 2011 Banquet- 12,206 Rounds- 22,813 2012 Grill- $109,146 Banquet- $339, 146 2013 (to date) Grill- $113,407 Banquet- $254,762 Unknown Unknown November 2013 — Oakland County Master Report 24 Report by: Profitable Food Facilities Current challenges ➢ Design and Operations ■ Grill room/ Bar looks like a hallway that services the golfers ■ Layout of kitchen is of need of a minor re -organization and specific equipment to make it more efficient. ➢ Sales ■ Below average golfer spending. National average is $5.88, we are at $4.18. ■ Golfers are becoming the low priority compared to the banquet services. ■ There is minimal effort to market the location beyond word of mouth. ➢ Vendor ■ Vendor who operates/owns a facility 4 miles away offers similar menu and banquet opportunities. ■ Vendor's kitchen team shared frustration about the layout openly and candidly Recommendations ➢ Sales ■ Brand restaurant with signage on main entrance on street or on the building. There is a lot of foot traffic that is not aware of the offerings at the course. ➢ Design and Operations ■ Build a simple outdoor grill operation at the turn of the course; we recommend next to the maintenance building. ■ Build out the pro -shop area to create a sports and bar/restaurant experience. o The current grill is hidden between the pro shop and the banquet hall. It has the look and feel of a temporary area for the golfers without providing a welcoming, "please stay" atmosphere. o Expanding the pro shop into the grill area and designing it to attract the golfers will yield an increase to length of stay and spending. o Brand this location and hang pictures of frequent golfers on the course, giving them an actual golf grill location. ➢ Vendor and Customer Service ■ Develop a stronger connection with men's and women's clubs to stay longer through food and beverage incentive programs November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 25 39 D. Lyon Oaks Golf Course and Conference Center Strong points Picturesque, Frank Lloyd Wright -inspired clubhouse. ➢ Facility was designed to focus on banquet services with a strong kitchen ➢ Can host events inside and out, accommodating parties of up to 450 for wedding receptions, banquets and meetings. ➢ They have a small garden area for the ceremony ➢ Located on a large property owned by the County that has great scenery ➢ In-house restaurant has a good reputation with the golfers and participants Gathered data Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance/Golf Rounds: Sales Food Cost Percentage Labor Cost Percentage 9 9 9 9- they were really kind in giving us a tour 8 2012 Banquet- 14,361 Rounds- 27,216 2011 Banquet- 17,313 Rounds- 21,231 2012 Banquet- $523,893 Grill- $159,224 2013 (to date) Banquet- $442,336 Grill- $159,784 Unknown Unknown November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 26 40 Current challenges ➢ Operations and Design ■ Cold station line is too large and being used to store small wares. ➢ Sales ■ Our sales per golfer are slightly below the national average of $5.88. We are at $5.74 Recommendations ➢ Design and Operations ■ Look at future redesign addressing custom pieces and working station availability. ➢ Vendor and Customer Service o Develop a stronger connection with men's and women's leagues to stay longer thru F&B incentive programs. (9 and Dine, Beer specials ETC.) ➢ Sales o There are a number of local business parks in the area. This needs to be heavily marketed, including "door to door" selling and showing the great facility that is right in their backyard. Business meetings, corporate events, AV meeting and luncheons for their staff are just a few of the opportunities. November 2013 — Oakland County Master Report 27 Report by: Profitable Food Facilities 41 E. Glen Oaks Golf Course and Conference Center Strong points ➢ English -style stone clubhouse completed in 1925 and designated as one of Michigan's Historical Buildings. ➢ There is a tranquil view of the golf course's rolling terrain, which serves as a beautiful setting for weddings, banquets, golf outings and receptions. There is also a formal garden — an ideal setting for outdoor weddings. ➢ The Glen Oaks Golf Course features an 18-hole, Par 70 course with challenging Par 3 holes crossing streams, with rolling terrain. ➢ Middle of a heavy populated area ➢ Can turn in house grill into the third banquet hall ➢ Amazing photo spots for special events Gathered data Overall Quality of Food Speed of Service Customer Service Flow of Operation Attendance/Golf Rounds: Sales Food Cost Percentage Labor Cost Percentage 8.5 9 9 9 they were really kind in giving us a tour 6 too many angles in kitchen 2013 (to date) Banquet- 21,480 (to Sept.) 2012 Banquet- 33,824 Rounds- 28,922 2011 Banquet- 34,830 Rounds- 25,748 2013 (to date) Grill- $133,326 Banquet- $729,509 2012 Grill- $132,547 Banquet- $1,006,514 Unknown Unknown November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 28 42 Current challenges ➢ Sales ■ Below average golfer spending. Nation average $5.88 we are at $4.58. ➢ Operations ■ Golfers are becoming the low priority compared to the banquet services ➢ Design ■ The bridges that are currently in place create a feel/barrier for the golfers of inconvenience. ■ Kitchen has too many angles and is older than the other facilities. ■ We need additional storage space and must free up worktable space. ne.co_m eft dations ➢ Design and Operations ■ The restaurant inside the main kitchen requires a redesign for storage space to free up worktable space this will create better flow within the kitchen. ■ We need to look into creating a grill location at the turn. Offering a small reprieve from the banquet heavy main facility. November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 29 43 701O.'r-M F. Addison Oaks Conference Center Strong points ➢ Addison Oaks has rich history, dating back more than 100 years. ➢ Elegant and distinctive English Tudor -style manor home. ➢ This is the only location that has a bride and groom room to prepare for their special ceremony. ➢ The history of the facility and beauty has allowed itself to become the chosen place to be married. ➢ The long lasting partnership with a third party management group allows consistency and reliability between the two organizations. ➢ Current vendor has a great reputation with minimal complaints ➢ The facility can host 100's of banquet guests and has hosted 1000's of guest's on its property at one time. Gathered data Service Ratings for this Facility: i with 10. Overall 9 Quality of Food 10 great reputation Speed of Service 9 Customer Service 9 Flow of Operation 6- kitchen is old and very out dated -Data Points for this Facility: Speciffic nurnbers/percentage=;' Attendance 2012-28440 2011- 29,911 Sales 2013- (to date)- $900,182 2012- $1,066,995.19 Food Cost Percentage Third Party Operator did not share Labor Cost Percentage Third Party Operator did not share November 2013 — Oakland County Master Report 30 Report by: Profitable Food Facilities 44 Current challenges ➢ Sales ■ Operator has not put full efforts into marketing the facility. ■ The facility has not reached its full capacity for bookings and support. ➢ Vendor puts no money and minimal marketing effort into the facility. Vendor relies on word of mouth as its main advertising. ➢ Design ■ The kitchen is showing its age and is of need of a remodel. • If the facility reaches full capacity, the kitchen will be unable to handle the demand. Recommendations ➢ Sales ■ Completing the negotiations with the vendor to maximize the counties revenue. ■ The County should avoid getting into an exclusivity clause and keep a first right refusal position on the property. ■ County begins to schedule classes or events to bring in extra revenue during the off times from the special events. ➢ Design ■ Recommend begin planning for a more efficient kitchen to be designed; one that includes more energy efficient systems. ■ Both vendor and the county should complete the remodel of this venue as soon as possible. The "tired" look of this beautiful location is hurting the future banquet sales ➢ Vendor ■ Create a stronger contract that closes the gaps on the vendor. o Maintenance clauses that have the vendor help with maintenance costs o If vendor under performs or does not complete responsibly a penalty or charge them for the services the County had to take care with an additional cost. o All revenue that is generated by the vendor (service charge, off site events) should be part of the commissions that are paid to the county. ■ Bi-monthly meetings with the county to support and create better communications on key topics such as maintenance, marketing, customer service, bookings and operations. November 2013 — Oakland County Master Report 31 Report by: Profitable Food Facilities 45 U faad Conclusion Oakland County Parks and Recreation has one of the largest park operations in Michigan, and it is maintained exquisitely. Profitable Food Facilities was brought on board to review the food and beverage throughout the Oakland County Parks and provide recommendations on how the county can improve its financial situation with all of the food operations in the county. Based upon our findings, the starting point for the county to increase revenues is the waterpark operations. This will allow the park district to "get your feet wet" in managing a food and beverage operation since waterparks are the easiest to manage, are seasonal by nature and have the most potential profit in a short period of time. With good planning and a sound menu, we estimate that the Oakland County Parks could generate over $150,000.00 in operating income annually (1.5 million over 10 years) from these two waterpark concessions alone. This is a conservative estimate. Adding Marketing and Group Sales to each of the waterparks and having one central phone number for reservations to all of the facilities will also increase revenues and save on expensive labor costs. Adding fresh concepts that are branded specifically for each waterpark location will provide a huge improvement and quick cost recovery. The opportunity at the golf operations focuses around bringing the food and the whole cooking experience out to the guests. Cooking outside on a grill "at the turn" at all of the golf operations on days with over 100 rounds, regardless of who is operating will significantly increase F&B revenue. The guest can see the delicious food, smell the food cooking, hear the sizzle of the grill, touch and taste the finished product. This will also separate you from the competition and give the guest one more reason to come to your golf operations. Finally, having a dedicated F&B person brought on board by the county to oversee all of these operations, and ensure customer satisfaction, would create the management needed to oversee these operations. Profitable Food Facilities realizes that there are short term and long term recommendations within the report and would love the opportunity to assist the Oakland County Parks and Recreation Commission in any way to ensure that any choice they make results in the successful development of each location. We hope that the information inside this report is helpful in your decision making process and can answer any questions you may have regarding this report and our visit. Sincerely, Michael Holtzman November 2013 — Oakland County Master Report Report by: Profitable Food Facilities 1. 46 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 2, 2014 AGENDA ITEM NO. 8 A BUSINESS STRATEGIES AND DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Donna Folland, Project Advisor for Planning Submitted: March 26, 2014 Subject: Process for Master Planning and Implementation of Individual Parks INTRODUCTION AND HISTORY Pursuant to Commission input at the OCPR Commission meeting on March 5, 2014, staff proposes an update to the Park Master Planning and Implementation Process, and also proposes language for an OCPRC philosophy for public engagement. The attached document was reviewed with the Executive Committee on March 26, 2014, and the document has been revised to incorporate Executive Committee discussion. Staff welcomes the input of the Commission to continue to make improvements to the Park Master Planning Process. ATTACHMENTS - Park Master Planning Process — Proposed Revision 47 PARK MASTER PLANNING PROCESS — PROPOSED REVISION I. Pre -Planning Year ` STAFF ACTIONS ❖ Review of existing public engagement data s• Review of parka nd community existing conditions ❖ Public Engagement Plan STAFF ACTIONS ❖ Park Master Planning Open House ❖ Online public comment ❖ Refinement of concepts based on Commission, public, stakeholder comment and additional research COMMISSION ACTIONS Staff requests input from Parks Commission and authorization to launch public engagement and proceed to Phase II owi COMMISSION ACTIONS Staff requests final approval of Park Vision and Concepts as guiding documents for next 10 years ? STAFF ACTIONS s'• Community and stakeholder communication Park -User Intercept Surveys ❖ On -site focus groups ❖ Countywide online planning survey ISTAFF ACTIONS recast timelines and overall costs for eacj� concept COMMISSION ACTIONS Staff provides an update on public C� engagement and —y requests input from Parks Commission and authorization to proceed to Phase III COMMISSION ACTIONS Staff provides review of forecasts as part of annual budget process L_J STAFF ACTIONS ❖ Development of park vision, objectives and performance metrics •: Development of facility, business and operating Concepts 1_ STAFF ACTIONS ❖ Conduct pre- and post - implementation surveys and focus groups as indicated ❖ Evaluate implementation statu and performance indicators annually COMMISSION ACTIONS ' Staff provides results of Concept Development and requests authorization to solicit public comment in Phase IV �1 COMMISSION ACTIONS Staff requests review of evaluation reports and proposed updates to action plans PURPOSE OF UPDATE: Master planning process update is intended to provide a structure and schedule for staff to provide park master planning deliverables to the Commission and to request input and/or decisions from the Commission. PUBLIC ENGAGEMENT— PROPOSED OCPRC PHILOSOPHY The Oakland County Parks and Recreation Commission invite the public and stakeholders to contribute to the Park Master Planning Process and will consider public and stakeholder input in the decisions they make about the park. On behalf of the Parks Commission, staff extend this invitation through the entire planning period, with structured opportunities for public engagement featured at each phase of the Master Planning Process (see chart above). Staff is committed to providing participants with the information they need to participate and communicating back to them how their input has affected decisions. The public is defined as the residents of Oakland County, which includes — but is not limited to — the users of the park undergoing master planning. Stakeholders are defined as individuals and groups with a specific interest in the park. Examples include: local community elected officials and staff; state and county agencies; recreational user groups; land conservation and watershed groups; businesses and their employees; and other recreational providers. The mission of the Parks Commission is relevant to all the residents of Oakland County. It is important to understand the individual park both locally and in relation to the entire Parks system and to plan for the park's future within the context of the recreational needs of all of Oakland County. Therefore many of the public engagement opportunities involve park users and others who are potentially affected by or interested in a decision, while other opportunities seek input on a county wide basis — including those who do not currently use the park. A variety of public engagement methods are used with the intent of welcoming a diverse array of people and interest groups to participate. STATUS OF INDIVIDUAL PARK MASTER PLANNING DOCUMENTS Independence Oaks Groveland Oaks Addison Oaks Golf Courses and Springfield Oaks (SAC) Conference Centers Park Master Planning for Highland, Orion and Rose Oaks is scheduled to commence in 2015. Red Oaks Waterford Oaks Proposed Revisions to OCPRC Park Master Planning Process created March 25, 2014; Revised per Executive Commission on March 26, 2014 — D. Folland 48 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 2, 2014 AGENDA ITEM No. 8 Br1-A FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Zach Crane, Project Manager Submitted: March 12, 2014 Subject: CONCEPTUAL APPROVAL— Glen Oaks, Springfield Oaks and White Lake Oaks Golf Course Irrigation Replacement — Phase One PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Public Engagement (2010) a) Major Survey Findings: Actions Most Willing to Fund with County Parks and Recreation Dollars 1. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation dollars are: fix-up/repair older buildings/shelters/olavgrounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). (2010 Community Survey Executive Summary Report, Page iii) 3. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.22: Glen Oaks/Irrigation System Design c) Action 2.2.DDDD, Springfield Oaks/Irrigation System Design 4. Park Vision and Facility Concepts (Master Plan) a) Scheduled for completion in 2014-2015 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 5. Capital/Maintenance Management Plan (FY2014) a) Budget History: GLG - Irrigation SPG - Irrigation WLG - Irrigation GLG - Irrigation SPG - Irrigation WLG - Irrigation System System System System System System Replacement Replacement Replacement Replacement Replacement Replacement Fiscal Year Construction Construction Construction Design Design Design Identified FY2013 Identified FY2013 I Identified FY2013 Identified FY2013 I Identified FY2013 Identified FY2014 2014 $150,000 $150,000 $150,000 $15,000 $15,000 $0 2014 $150,000 I $150,000 1 $150,000 1 $10,000 $10,000 $10,000 49 Page 2 FY2014 Budget: a. Glen Oaks Golf Course — • Irrigation System Replacement — Design $10,000 • Irrigation System Replacement — Construction $150,000 b. Springfield Oaks Golf Course — • Irrigation System Replacement — Design $10,000 • Irrigation System Replacement —Construction $150,000 C. White Lake Oaks Golf Course • Irrigation System Replacement — Design $10,000 • Irrigation System Replacement — Construction $150,000 TOTAL PHASE ONE BUDGET: $480,000 PROJECT OVERVIEW GLG,SPG and WLG Golf Course Irrigation Replacement (Need): a) Design & Construction Purpose: 1. Identify Reconfiguration and replacement opportunities of existing 30+ year old irrigation systems at each of the three identified golf courses. 2. Address the high priority replacement needs and address those in the phase one replacement plan b) Design & Construction Considerations: a. Identify potential maintenance and Operation efficiencies b. Identify upgrades and updates for irrigation software and hardware C. Opportunities to standardize all OCPRC Golf Course Irrigation systems in an effort to streamline operations and maintenance across OCPRC. d. Review coordination opportunities with future master plan schedules c) Design Program Elements: 1. The following items have been identified as part of the Phase One Golf Course Irrigation Improvements; a. GLG — Upgrades to control system software and hardware • Installation of 9 new station satellites • Installation of satellite cabinet and pedestal • Utility connectivity for electrical and communication cable b. SPG — Upgrades to mainline pipe, isolation valves and software/hardware upgrades • Replace/install approximately 5200 LF of mainline pipe of various size from pump station to various golf course holes • Replace approximately 23 isolation valves of various size • Install interface at pump control panel to enable off -site monitoring of pump operations. WLG — Upgrades to mainline pipe and isolation valves • Replace/install approximately 4390 LF of mainline pipe of various size from pump station to various golf course holes • Replace approximately 31 isolation valves of various size 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — Graber & Associates, LLC. (Irrigation Design Consultant) b) Construction Manager— George W. Auch Company 3. Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) Executive Officers Report Update: February 5th OCPRC Commission Meeting c) FY2014 CIP/MM Project Review/Update: February 19'h OCPRC Commission Meeting 4. Funding considerations a) N/A 50 Page 3 5. Project Timeline: a) Construction Bidding & Procurement May/June 2014 b) Construction Award July/August 2014 1. Commission Approval required for Phase One Construction Award c) Construction Start October/November 2014 1. Coordination with Golf Course Operations required d) Construction End TBD 6. Fiscal Considerations: a) Revenue: 1. Improved turf conditions due to better irrigation coverage and reduction in irrigation system downtime for repairs will improve revenue figures. b) Expenditures: 1. Staff is anticipating a decrease of 65-70% in material/labor costs of current irrigation system repair and maintenance expenditures. a. Current annual repair/maintenance Costs • Glen Oaks: $18,200 • Springfield Oaks: $18,500 • White Lake Oaks: $17,500 c) Anticipated Annual Depreciation (beginning in FY2015): 1. Golf Course Irrigation, (15 years) $25,965 d) Life -cycle of Facility: 1. Golf Course Irrigation System Replacement 20-30 years e) Cost Recovery Goals - Golf Course Irrigation 1. Service Category Goal Customer Service - Efficiency/Operational Savings 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. Existing Facility - Not applicable for this project c) Direct/Indirect Competition 1. Existing Facility - Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility - Not applicable for this project PROCUREMENT INFORMATION - CONCEPTUAL 1. Project Costs: a) Construction Budget Breakdown: 1. Glen Oaks G.C: $132,593.00 2. Springfield Oaks G.C.: $142,102.00 3. White Lake Oaks G.C:' $114,757.00 b) Design/Engineering: $16,000.00 c) Owner Contingency: $15,000.00 d) Total Project Costs: $420,452.00 ATTACHMENTS 1. Attachment A - Strategic Plan (relevant pages) 2. Attachment B - Five -Year Recreation Master Plan (relevant pages) 3. Attachment C - Park Vision and Facility Concepts 2013-2017 (relevant pages) 4. Attachment D - Master Planning Schedule 5. Attachment E - Park Map - Glen Oaks 6. Attachment F - Park Map - Springfield Oaks 7. Attachment G - Park Map - White Lake Oaks 8. Attachment H - Zip Code Map - Glen Oaks 51 KLANDOakland County Parks and Recreation Commission COUNTYPARKS f�. . "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 52 Page 4 9. Attachment I — Zip Code Map — Springfield Oaks 10. Attachment J — Zip Code Map — White Lake Oaks 11. Attachment K — Glen Oaks Phase One Conceptual Cost Summary 12. Attachment L — Springfield Oaks Phase One Conceptual Cost Summary 13. Attachment M —White Lake Oaks Phase One Conceptual Cost Summary STAFF RECOMMENDATION With commission comment, Staff recommends proceeding with the necessary construction documents by Graber & Associates, LLC. and bidding for construction for the Golf Course Irrigation Replacement Projects — Phase One. Final presentation of all project related costs will be brought to the commission for construction approval at a date to be determined. MOTION Move to proceed with the necessary construction documents by Graber & Associates, LLC. and bidding for construction for the Golf Course Irrigation Replacement Projects — Phase One, contingent upon staff presenting all project related costs for Commission approval of construction. 53 Parks and Recreation Strategic Plan 11..2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." ...... ...... ........-.... .......... .,.,,.. ... ..... .......... ....... ......... „...... 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of ZSUU acres in the next ten years, contingent upon full funding." 1,3.1.2 TRATE6I ES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros"!<' consu[trng 54 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) 1. Water Feature (CIP 1099) Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. �AKLAND �11, ► k I'd Chapter 9: Strategic Action Plan — Page 13 55 Red Oaks Park Vision and Facility Concepts 2013-2022 Parks Commission Approval Date: March 6, 2013 Park Trails and Non -Motorized Access Facility Concept Maintaining neighborhood connectivity has long been a priority at Red Oaks. The original Golf Course design incorporated a covered walkway, which is still in use and connects the neighborhoods on either side of the Golf Course. A tunnel under the walkway accommodates golf carts. Red Oaks trails and pathways, both existing and proposed, are reflected on Madison Heights' pathways plan. Red Oaks' role in the pathway network is further amplified by its location in a dense urban area with connections to public transit and local businesses. Within Red Oaks, the Golf Course is open to the public in the winter months for cross-country skiing. Perimeter mileage is identified in the Dog Park individual dog runs for the purpose of walking and running along the inside of the Dog Park fences. The Suarez Friendship Woods (surrounding the Red Oaks Nature Center) contains 1.3 miles of paved trail with gate entrances to the neighborhoods on the east side of the park. Facility Vision The Park Trails and Non -Motorized Access vision focuses on enhancing connectivity, where feasible and justified by need, to both local and proposed regional trail and pathway networks. This includes coordination, where applicable to Red Oaks, with the City of Madison Heights as they complete their citywide pathways plan. The Red Oaks facility concept for trails and non -motorized access is supported by the Recreation Plan's action plan for trail planning and development (OCPRC, 2013, pp. 20-21). Facility Development ■ Evaluate the feasibility of the proposed grant -funded connector trail project on the east side of the park. ■ Coordinate with Madison Heights as they complete pathway sections on the west side of the Golf Course or on adjacent land west of the Golf Course ■ Coordinate with Macomb County Planning and Economic Development and the City of Warren to evaluate potential connectivity with Macomb County's Trail Plan ■ Evaluate the need for improvements to the Suarez Friendship Woods trail system Programming ■ Continue to collaborate with local communities to participate in walking and running events that incorporate Red Oaks' facilities. ■ Explore innovative ways to use Red Oaks facilities for walking, running and cross-country skiing Business Strategies ■ Developing greater connectivity with local and regional pathway networks will increase the accessibility of Red Oaks and will have a positive impact on the attractiveness and value the City of Madison Heights offers to residents and businesses Page 12 =AKLAND 0111► i I'd V_I ItI ►M 56 Park Master Planning Schedule Updated October 10, 2013 Donna Folland, Project Advisor—follandd(@oakaov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning— Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12), Schedule': Park Completion or Anticipated Completion Year Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2015 Lyon Oaks ( 2015 Orion Oaks I 2016 Red Oaks 2013; 2015 (RDG update) Rose Oaks 2016 Springfield Oaks I 2014 (SAC); 2015 (SPG) Waterford Oal<s I 2013 White Lake Oaks 2015 1 Schedule has been updated since adoption of the Recreation Plan 57 l±w� 0MAKLAND Glen Oaks County Park 30500 Thirteen Mile Rd. Farmington Hills, MI 48334 Oakland County Parks & Recreation 2800 Watkins Lake Road O Daniel Stencil Waterford, MI 48328 Executive Officer Map cre.ted on 101'3fV8 1 n � s1 r�7■�l�, Legend Glen Oaks Golf Path Glen Oaks -Club House -Maintenance Building -Golf Course Restroom .-Pump House 0 250 500 1,000 Fee 58 d 03, ' A T- vdwm mr 4f111111111111Y M. OZAKLAND 1111 ► I CA W.AlNIM Springfield Oaks County Park 12451 Andersonville Rd. Davisburg, MI 48350 Oakland County Parks & Recreation 2800 Watkins Lake Road dO Daniel Sterol Waterford, MI 48328 Executive officer Map oreehd on 1013L08 k y,r fF` o .0--S -Th. In .—kn pmvlded herewllh he. been —piled from r.mnied deed., pets. W maps mrveyeandotlerpuMleremrde. It lenotaIeOepyrscadedrn p.surveyendhrotnIencledisbe Uads— Leeenehmldmn.ult the lntannetlen aelee _=Honed ebave when qumWmadee' Snrinefield Oaks 0-Activity Center 1-Poultry Bam 2-Miracle of Birth Bam x' 3-Rabbit Bam 4-Activities Pavilion S-Livestock Bam 6-Oaks Bam 7-Ellis Bam 8-4H Horse Bam 9-Maintenance Building 10-Building E ' 11-Community Service Garden Greenhouse 12-Golf Course Clubhouse 0 400 800 1,600 Feet 59 0MAKLAND 1111:167fi v!U M White Lake Oaks County Park 991 Williams Lake Rd. White Lake, M 148386 Oakland County Parks & Recreation 2800 Watkins Lake Road O Waterford, MI 48328 Map created on 1013IM6 Daniel Stencil � „mm,edm provided herewith he, been aempaed from remrdod deed,, plate, toe"* e ,%V and W,e,ptmtn rewrde. It h nat a Vitt, mmrded mop or survey end le nol Inlendad Inm u,edeeam. Ummabodd, m 1tN11f._tth, aooraeementioned ebdve when queetion,adse.• White Lake Oaks -Golf Course Maintenance Building -Golf Course Clubhouse -Golf Course Restroom -Golf Course Restroom —Golf Course Maintenance Building 0 300 Soo 1,200 Feet 60 �ity rVlllageof brand Blanc - Village 9 GAKLAND Mundy Gaines Township Township _ of Goodrich Ha le brand Blanc � Tow shi Township Atlas n Metnmara Tawnsh ip Dryden i Almont of Almont T � Township � Berlin J Township � Townshi p COUNTY PARKS �• • •-• • •-•-• •-•�• • • • �•-•••-• • • • • • • • • •-•-•-• • �• • • • • • • •0 • i Village of 4 _Argen{�jne Pitt + Village of Leonard • Towrislhip -rTiip • Orionville • • Holly Gro�eland Brandon Oxford Addison • Bruce City of TCwrs..:� Township Township Township Linden •— Township Township • • Village City of Village of Oxford • • • Fenton • of Holly • Village of Romeo Deerfield Township Oceola Township �eeoa Township City of Brighton. Nb*bung lbwnAip `I ^bsior Township I • Village of • • Lake Orlon Independence -` Tyrone �,` Rose Springfield` Township Orion J(�•n�,'� I T kYas'hiNgtbn Township Township Township City of Township T hip �. f _ Village • of Clarkston City of Lake City of Angelus City of 'Hartland • I HigE�land WhFfe Ldke ,� {R Hobn y~ 1 Waterford ester* •- Shelby Township Tow ship T �shlp Township .�.-- AgaheBi=w • Township 1� of Pontiac • cit of Sylvan City • CityLake , • Ufica • Village of City Keeof Kee go • Milford of Orchard HO, of Brighton • C_ Milford y'" Commerce Township Bloomfield LoiOR Township City of loomfield City 1 Ci of + Ci of terling- Township_, • Township , Village of West H11Ls TIOy • Heights _ • Wolverine Bloomfield • • r Lake JC'rty of Township Cityof _ City of Walled Lake Birmingham CHy of f Village of Beverly obWixom*=.Lt:Village r Cityoff BSn ham Hills Modlso Armada Township Ray Township Glen Oaks Golf Sales by Zip Code 2013 Season Macomb Township Clinton Township City of Fraser o g "J • Farms City of City of City a# Height City of L R al Oak l Warren City of Green Oak • -Ayon City Lathrup [Berkley _ - • _ �2oseville Township City of Township of Novi City of (Village • � City of Center of - •South Lon • Y Novi City of Farmington Sout�ffeld Pleasant City • Lipe City of Ridge of Township Oak Park Haze ILity j ti • O • •z• • • • • • • Wopfe,• • • • • • • • • • • • • • • 0 • • 11 • • •FN"Q O •-•P4k1 w h E ip ointe City,of Northville Salem r Harper NortHfield Township I Township Northville City of Livonia Redford Townshipcity City of -� Detroit ,Woods Township Plymouth of-HLtghland _ _ Township' Perk 1 - 104 105 - 362 363 - 1021 1022 - 2618 2619 - 5061 14% of 30,212 sales are not represented due to inaccurate or incomplete zip code data /['�� 6% 25,972 of sales are not represented due to out-of-state zip code data 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akiand.com 61 Gaines Twwmrp Aoyenl4m 'rmmlhlp City o Linden Mundt f UJI of brand Blanc Grand Blanc �6(I Goodrich y°dley-1 Metamora Dryden Village i Almont of Almont Township Township Atlas Tav_mchliR .� Townshi P Township Township Township • Village of • Fenton • Village of Leonard • Township • Ortonville Brandon Oxford Addison • Bruce • Holly Township 6roveland Township Township Township Township • Township P • Village • • City of • Village of Oxford • • OZAKLAND TowrishiF Berlin COUNTY PARKS 4 Armode enton • of Holly Village • • 'of Romeo Ray • Village of Township Lake Orion • Deerfield • Independence • Township Tyrone Roserteld Township Orion OuklOnd r_ Washington Township Township Towrps{�p Township T-1111P i Township • ,of • of Clar+ltston MW.f of Lake City of -6ngelus Cam, of • Auburn I�Chestt'er• Oceola � Hills Shelb Township }Iartland • Highland White Lake Waterford City of • Townshi P Township • Towrad" Township Township --city of � Rochester • 11� I • Pontiac Hills • Macomb T --P Tae'nsha 1 }� of Sylran City of � — • Lake City of 'Utica • Village of City Ke* � • Milford of Orchard Harbor _ Clinton • Commerce Lake Bloomfield City of City of of Township `o Brle}hkor Milford Township Township Bloomfield Tray � �Ctity erl[ng1Tbw.m�ldp Township Village of West Hills eights • Wolverine Bloomfield • city of• i-ar♦/ Lake Township City of • • grfghtoPt�� ,]City of City of I Walled Lake Birmingham City of �Clawsog • I_ _ _ City of • Wan' Village of Village Franklin Village of Beverly City ofj Fraser f + City of of_Mngha- Wil- Madison& lq�y„g • • I Farmington Fermi i of " Hills', City of City of Height; Royal Oak I Berkley °y • tY City of Warren City of Township Green Oak \iLryon G _ Lnthru P — Rx yiria Township Township amity of To of Novi City of. [Village City of • 1 of Center • Lyon Novi southf'.eld Cl� of Pleasant City o City of �J. City Township_ Farmington Ridge of • , [Oak Paarkal O Pik• OR whi Eastpointe City' of Webster Northfield Salem Township Northville Northville Li o City f Redford I City of city I per Woods Township Township Township Plymouth Livonia Township p o Detroit Highland i Townshtp� bark V r � Springfield Oaks Golf Sales by Zip Code 2013 Season 1 - 19- 20-67 68 - 162 163 - 787 788 - 3456 12% of 22,352 sales are not represented due to inaccurate or incomplete zip code data 5% 19,637 of sales are not represented due to out-of-state zip code data 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akland.com D7' Game Township Argentine Township City of Linden Deerfield Township —Aundy Township uty Of brand BGr-d a]— Village of ftodrich � Had4e)7---i #4cWtnvra Dryden Village Almont of Almont r _Township Atlas Townshi -� � I Townshi P Township ITawnship Township • Village of • Pent' • Village of Leonard • Tow i J P • Holly 6ro�eland Ortonville Brandon Oxford Addison • Bruce {4 • •— Township Township TownshiF Township Village Township • Township • lL City of F • • Village of Oxford • • OAKLAND Township COUNTY PARKS Armada Township ` enton • of Holly • Village —. • of Romeo Ray • Village of Township Lake OHom • • Independence -- —• Tyrone • Rose I 5pringf" Township .r Orion Oakland) • Washington Township •` Township Township. City of Township Township • Township • Village — +— • of Clarkston • • of Lake _ Cityof - gelus Auburn Rochester* rry of Oeeola • dh _14-W ' Hills i + Shelby Township 1-lartland Highland Wh' Lake Waterford r� City of y • • Tawnship Township Township T Township "-City of"�I Rochester • c Y • r— Pontiac Hills Macomb • wry • Township of �m 1' City of - - • - C- Lake f e _ • Utica • City • Village of City Keego • iirnoa • ."Milford of Orchard Harbor •� ' m • Commerce Lake Bloomfield C(ty of City of • City of Township Township Brighton i Milford Township Township Bloomfield ,i.., -Sterling- Township_, Township Village of West milt Hills • Heights Wolverine Bloomfield • City of • Lake Township i City of • Brighton - f/ 'City of Birmin ham --ICI of • " - • Gty of Walled Lake_ Village _ City of Wixom `I Village of g g r C� wson • Fraser • I Franklin Village of Beverly I - City of• • �- City' of of Bingham iHills Madisor• Hamyvrg _ `.�• L'� Form' ton Farms City ' of I City of City of Height City of 7 I � Royal Oak Warren City of Township Green Oak • LyFn city _ Hills,) - Lathrup Berkley y • RmeV lie Towlship �9outh Towns ip Of Novi I City of (Village City of A -City of Southfield Center Novi City of pl�a�—Ci o - t _ • Lyon Township Farmington City of Ridge H eCity of • Oak Parkal O P k• , Eastpointe •••*•�•••••••�f•'•e•i•♦�••••'••••••• ••• w�lh••�• -- city of Northville I 4011 Pe► Webster Northfield �Iwn IrI1P+ntlltY of Redford Township Township I TiwwFuP Tel 0" PlymoPh nia -Township of Highland Do" � Wsroak h— 7— `ark — 0 0. White Lake Oaks Golf Sales by Zip Code 2013 Season F7 1-91 92 - 573 574 - 1230 1231 - 2552 2553 - 6917 20% of 28,685 sales are not represented due to inaccurate or incomplete zip code data 3% 22,765 of sales are not represented due to out-of-state zip code data 0 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akland.com 63 Oakland County Parks and Recreation February 5, 2014 Glen Oaks Golf Course Irrigation SUMMARY DESCRIPTION Phase 1 - Control System Upgrade Central Control System Software & Hardware Subtotal Restoration/Clean-up General Conditions Subtotal Design & Estimating Contingency Project Contingency Total Direct Costs Testing Utility Permits & Fees (by owner) Subtotal Permits Subtotal CM Fee OCP General Liability Subtotal Performance Bond TOTAL-PHASE1 George W. Auch Company Unit of Total Meas. Cost $80,000 $11,500 $91,500 2.50% $2,288 15.00% $13,725 $107,513 10.00% $10,751 5.00% $5,376 $123,639 $0 $0 $123,639 1.00% $1,236 $124,876 4.00% $4,995 $129, 871 $760 0.50% $649 $131,280 1.00% $1,313 $132,593 CONFIDENTIAL GEORGE W. AUCH COMPANY 2/7/2014 2:04 PM Page 1 Oakland County February 5, 2014 Springfield Oaks Golf Course Irrigation SUMMARY DESCRIPTION Unit of Total Meas. Cost Phase 1 - Upgrades to mainline pipe and isolation valves Mainline pipe replacement $61,900 Isolation valve replacement $16,200 Pump control panel - monitoring $20,000 Subtotal $98,100 Restoration/Clean-up 2.50% $2,453 General Conditions 15.00% $14,715 Subtotal $115,268 Design & Estimating Contingency 10.00% $11,527 Project Contingency 5.00% $5,763 Total Direct Costs $132,558 Testing $0 Utility Permits & Fees (by owner) $0 Subtotal $132,558 Permits 1.00% $1,326 Subtotal $133,883 CM Fee 4.00% $5,355 $139,239 OCP $760 General Liability 0.50% $696 Subtotal $140,695 Performance Bond 1.00% $1,407 TOTAL - PHASE 1 $142,102 CONFIDENTIAL GEORGE W. AUCH COMPANY George W. Auch Company 2/7/2014 2:06 PM Page 1 65 Oakland County Parks and Recreation February 10, 2014 White Lake Oaks Golf Course Irrigation SUMMARY DESCRIPTION Unit of Total Meas. Cost Phase 1 - Upgrades to mainline pipe and isolation valves Mainline pipe replacement $59,120 Isolation valve replacement $20,000 Subtotal $79,120 Restoration/Clean-up 2.50% $1,978 General Conditions 15.00% $11,868 Subtotal $92,966 Design & Estimating Contingency 10.00% $9,297 Project Contingency 5.00% $4,648 Total Direct Costs $106,911 Testing $0 Utility Permits & Fees (by owner) $0 Subtotal $106,911 Permits 1.00% $1,069 Subtotal $107,980 CM Fee 4.00% $4,319 $112,299 OCP $760 General Liability 0.50% $561 Subtotal $113,621 Performance Bond 1.00% $1,136 TOTAL - PHASE 1 $114,757 TOTAL - PHASE 1 $114,757 NOTE: Budgets are prepared to be done indivduially. There would be a potentially cost savings to perfom multiple phases at one time. George W. Auch Company CONFIDENTIAL GEORGE W. AUCH COMPANY 2/10/2014 2:58 PM Page 1 66 L'1r_1NIR1k!ilgIaA J.i;i'I�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 2, 2014 AGENDA ITEM NO. 8 B,1_B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Jennifer Myers, Architect/Project Manager Submitted: March 19, 2014 Subject: INFORMATIONAL — Waterford Oaks Master Plan RFQ & Enterprise Management Proposal INTRODUCTION AND HISTORY Staff is preparing a request for qualifications (RFQ) to select a master planning team for Waterford Oaks. The selected team will build on the Park Vision and Facilities Concepts already developed in-house to design a complete master plan for the entire park. Staff is working with Leon Younger of PROS Consulting to incorporate enterprise management into the RFQ and design process. The corresponding presentation will give a brief overview of enterprise management and the proposed Waterford Oaks master planning process. ATTACHMENTS - Attachment A — Waterford Oaks Master Planner RFQ — DRAFT STAFF RECOMMENDATION Informational — no recommendation at this time. 67 REQUEST FOR QUALIFICATIONS FOR DESIGN AND ENGINEERING SERVICES Issue Date: 3/7/2014 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48328 3/18/2014 1of6 68 SECTION I — GENERAL INFORMATION 1. PURPOSE a. As part of a capital improvement project planned for Waterford Oaks County Park, the Oakland County Parks and Recreation Commission (OCPRC) is seeking qualifications for design teams to provide master planning and continuing architectural and engineering services b. The design team will be selected using a two -stage process consisting of this request for qualification (RFQ) and a design competition 2. HISTORICAL PERSPECTIVE a. The Oakland County Parks system consists of 13 parks including five golf courses, six day -use and/or camping parks, two waterparks, and two undeveloped parks. There are approximately 6,793 acres of total parkland b. Waterford Oaks is a 185 acre park that provides several activities including a waterpark, bicycle motocross, hiking, platform tennis, sledding hill, playgrounds and volleyball c. In 2011 an aging water feature at the waterpark was demolished leaving space for a new water feature d. In 2011 an aging refrigerated toboggan run was closed e. The facility concepts approved in 2012 plan for a dog park at Waterford Oaks f. The facility concepts approved in 2012 call for evaluating an alternate location for the BMX complex. Since then, it has been determined to remove the BMX complex from this park 3. PARK GOALS a. Economic sustainability for the park as a whole b. Add a dog park c. Remove BMX complex d. Add four -season recreation complex e. Effective way -finding and visibility f. Use enterprise management for park components when compatible with park goals 4. PROBLEM STATEMENT a. Evaluation and analysis I. Evaluate the park and provided documentation as indicated in this RFQ b. Stakeholder meetings A meeting or series of meetings will be conducted to gather additional information needed to develop the conceptual design. Anticipated user group meetings are as follows, two meetings may be required per group: 1. Park planning 2. Recreation program services 3. Marketing and communications 3/18/2014 2of6 69 3/18/2014 4. Maintenance and operations 5. Business development 6. OCPR commission executive committee 7. Public engagement meetings a. These meetings will be independently conducted by OCPR consultants, though collaboration will be required to develop scope of these meetings c. Market analysis i. Market analysis will be completed by OCPR and given to the selected vendor on the following areas: 1. Dog park 2, Winter sports complex ii. Market analysis on the waterpark has been completed and is included in this RFP d. Site survey i. Complete survey of existing site e. Master plan i. Develop master plan and narrative f. Ordinance report i. Review and report on local, state and federal ordinances that apply to this project g. Construction budget i. Assist construction manager (CM) in developing construction budget h. Phasing i. Assist CM in developing a phasing plan i. OCPRC meetings i. Attendance at two commission meetings for approval of the conceptual master plan throughout design ii. Attendance at one meeting for final approval of the master plan and phase I j. Design and construction - phased completion i. Upon OCPR commission approval of the master plan, proceed with phased development for design and construction ii. Design development 1. Proceed through design development based on the approved master plan 2. Assist construction manager (CM) with budget validation 3. Organize and lead an owner -review meeting to confirm design iii. Site plan review 1, Assist with site plan review process with Waterford Township iv. Construction documents 1. Prepare construction documents including drawings and full specifications for bidding by CM 3 of 6 70 2. Organize and lead an owner -review meeting v. Commission meeting 1. Attend commission meeting for construction approval and be prepared to answer any questions relative to the design vi. Contract administration 1. Complete and assist OCPR staff in the following: a. Pre -bid meeting b. Bidder interviews c. Submittal review d. Pre -construction meetings e. Progress meetings f. Project close-out 5. PRELIMINARY DESIGN & CONSTRUCTION SCHEDULE a. Master plan March 2015 b. Phase I design January 2016 c. Construction April2016 SECTION II —PROPOSAL TIMELINE 1. TIMELINE a. Proposal released: March, 2014 b. Questions due: March, 2014 c. Response to questions: March, 2014 d. Proposals due: April, 2014 e. Award: June, 2014 SECTION II --INFORMATION REQUIRED 1. BUSINESS ORGANIZATION a. State the full name and address of your organization and any partnering firm. Indicate state of incorporation or license to operate 2. STATEMENT OF THE PROBLEM a. State your understanding of the problem, as presented 3. APPROACH a. Provide a narrative on design and engineering approach, and research and stakeholder input 4. SCHEDULE a. Provide a schedule indicating milestones and major tasks 5. PRIOR EXPERIENCE a. Provide a description of a minimum of three similar projects within the last 5 years 6. CAPABILITY AND QUALIFICATIONS 3/18/2014 4of6 71 a. As it relates to the problem statement, please provide staff resumes, certifications and professional licenses that indicate the education, experience and training of the persons to be assigned to this project 7. FEES a. Provide a not -to -exceed proposal based on the following: i. A schedule of hourly rates for roles needed to complete the items as outlined in the problem statement 8. ADDITIONAL INFORMATION a. Include any other information that is believed to be pertinent but not specifically asked for elsewhere SECTION III —SELECTION PROCESS AND CRITERIA 1. SELECTION PROCESS a. The following evaluation process will be used: L A selection committee will be established comprising of a park supervisor, business development representative, three park chiefs, project manager and a purchasing representative ii. This selection committee will evaluate and short list the top teams based on the information provided iii. The top teams will be invited to compete in a design competition to provide a preliminary master plan 1. Compensation will be provided to each team completing a preliminary master plan in the amount of $10,000 iv. The team submitting the top design as selected by the evaluation committee will undertake negotiations with OCPRC to negotiate a contract based on the previously submitted rates. If an agreement cannot be reached, OCPRC will undertake negotiations with the second -placed and then third -placed design team. v. Upon successful negotiation and execution of a contract, the selected design team will proceed with a formal master plan as outlined in the problem statement above. OCPRC will then endeavor to execute the master plan with the design team in a phased approach, negotiating change orders to the design team's contract at each phase. 2. CRITERIA a. BUSINESS ORGANIZATION b. STATEMENT OF PROBLEM c. APPROACH d. SCHEDULE e. PRIOR EXPERIENCE f. CAPABILITY AND QUALIFICATIONS g. FEES h. ADDITIONAL INFORMATION 3/18/2014 5 of 6 72 SECTION III — CONCEPT INFORMATION 1. CONCEPT INFORMATION a. The following information is included to provide additional insight into the preliminary design of this project: i. The entire Waterford Oaks park shall be considered as part of the master plan design a. The following components shall be a part of the master plan: i. Dog park ii. Four -season recreation complex shall be a part of the new master plan iii. Centralized entrance(s) capable of collecting entry fees for necessary components while allowing for clear circulation b. The following components shall be removed as part of the master plan: i. BMX complex i. Attachments 1. Park map 2. Aerial map 3. Waterpark analysis conducted by GreenPlay/Water Technologies 4, Waterford Oaks Park Vision and Facility Concepts 2013-2022 5. Community context 6. Site analysis 7. Historical resources 8. Community engagement 9. Preliminary business plan 10. Fridge study 11. OCPRC Categories of Service Descriptions 12. OCPRC Cost Recovery Pyramid 3/18/2014 6of6 73 j� 1( I fi i � j t) i j= OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA ..,......'..�...... 111 ". 11.11.�.1111111,11.11„.11. 1.11 ,.,11.111111111111.1 .„„11, , I,. I ''I...„..... dw..'..... .. I"." APRIL 2, 2014 To: Chairman Fisher and Commission Members From: Melissa Prowse, Business Development Representative AGENDA ITEM NO. 8 C-1 BUSINESS DEVELOPMENT Submitted: March 27, 2014 Subject: Leadership Oakland - Temporary Use Permit and Request to Sell Alcohol on OCPRC Property INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPRC property from Leadership Oakland for their "Oktoberfest" event at the County Market on October 22, 2014. This will be a repeat of an event Leadership Oakland held at the County Market last year which is a beer and food tasting networking and fundraiser event for Leadership Oakland. This event provides great exposure for the County Market facility to a diverse professional crowd in Oakland County. Approval for both the sale of alcohol on OCPRC property, as well as the actual Temporary Use Permit for this use of the Market (also attached) is being recommended by staff. Per OCPR rules, Leadership Oakland will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel and Risk Management. ATTACHMENTS • Letter of Request from Leadership Oakland to sell alcohol on OCPRC property ® Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve 1.) The sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the use of the County Market for the Oktoberfest event to be held October 22, 2014, MOTION Move to approve 1.) The sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the use of the County Market for the Oktoberfest event to be held October 22, 2014. 74 L E A D E R S H I P OAKLAND officers Charlon S. Hibbard President Mary Kay Cosmetics March 11, 2014 Trtcia N. Llewellyn Vice President Henry Ford Community Collette 5435 CORPORATE DRIVE SUITE 203 TROY, MICHIGAN 48098 P. 248-952.6880 F 248-952-6890 info@leadershipoakland.com Sue Novak Treasurer Plante Moran, PLLC Gerald A. Fisher Kevin W. Wisely Chair Secretary Genisys Credit Union Oakland County Parks & Recreation Commission Board of Directors 2800 Watkins Lake Rd. Kitty Adler The Townsend Hotel Waterford, MI 48328 Pete Auger City of Aubum Hills Dear Mr. Fisher, Patricia S. Blount St. John Health System In accordance with the OCPR Rules and Regulations, we are requesting approval from the Michelle Crockett Miller CanfiefdPaddock BStone Commission to sell alcohol at the Oakland County Market at our fundraising event be held on Mike [Axon October 20, 2014 from 5:00-8:30 p.m. Our event and theme is "Oktoberfest-A Celebration of DeaumontHealth System Local Abundance." Michael Elinski Health Miance Plan The event is expected to draw over 200 leaders from Oakland County and beyond and will Homayune Ghaussi Warner, NorcressBJudd provide networking and camaraderie for our participants as well as promote the quality of the ScottHiipakka Oakland County Market. We will work through the steps to secure a liquor license through the Partial Services Corporation state of Michigan. If proceeds are generated beyond expenses, these will be used for Richard Holcomb Leadership Oakland program advancement to build community leadership capacity. Oakland Community College Jennifer Korman Mercedes Benz Financial Services Phil Korovesis Thank you for your review and support for this event. Bofzel Long P.C. James R. Piper Sincerely, Ralco Industries Kenneth Randazzo OTE Energy ,--, Nancy Scarlet Oakland County Michael Silverstein Chris Scharrer Oakland University Executive Director Kristle Veenstra Humana Staff Christina L. Scharrer Executive Director Carol S. Dendler Assistant to the Director Susan L, Williams Project Manager Kate Dickinson Based in Oakland County, Leadership Oakland is a 501(c)3 organization with membership Project Manager and reach throughout Southeast Michigan. 75 �AKLAND COUNTY PARKS Temporary Use Permit . Permit No. P14-017 The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): Leadership Oakland Address: 5435 Corporate Drive, Suite 203; Troy, MI 48098 Contact Person: Carol Dendler, Assistant to Executive Director Telephone Number: 248-952-6880. Ext: 1 E-Mail Address: CDendler@leadershipoakland.com For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Temporary Use Location: Waterford Oaks County Market 1.2. Event/Activity: Oktoberfest — A Celebration of Local Abundance / Ticketed food & drink fundraiser event 1.3. Address: 2350 Pontiac Lake Road, Waterford, MI 48328 1.4. Date(s)/time(s) of use: October 22, 2014 from 5:00 — 8:30 p.m. 1.5. Fees: $800.00 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1,10. Permittee shall leave the property in the same condition that Permittee found it - clean and free of all trash. 2. Permittee Responsibilities. 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County'). Page 1 of 4 76 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. Page 2 of 4 77 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. 5. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. 10. Governing; Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. Page 3of4 78 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 4 79 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA 1101 ,.. u. .......... ..n.' .. .,. " 1, 1 ""Wmrui%, " 1. �I1�.ro I'll.. I I 1 1, , ,.1, mf A', rn.»-,., .1 .:.,m 1111...."I ...410011 APRIL 2, 2014 AGENDA ITEM NO. 8 Cr2 BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Melissa Prowse, Business Development Representative Submitted: March 27, 2014 Subject: Oakland County 4H Fair Association Temporary Use Permit and Request to sell alcohol on Commission Property INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPRC property from the Oakland County 4H Fair Association. Oakland County 4H Fair Association will be hosting craft beer sales at the Michigan Antiques Festival at Springfield Oaks County Park May 3-4, 2014, and October 4-5, 2014. The Michigan Antiques Festival also hosts two large and well-known shows in Midland in June, July and September. Craft beer tents at these events have been very successful and helped draw visitors to the event as well as raise money for local charities. The craft beer sales will be in the Miracle of Birth barn. Per OCPR rules, the Oakland County 4H Fair Association will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel and Risk Management. ATTACHMENTS • Letter of Request from Oakland County 4H Fair Association to sell alcohol on OCPRC property Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve 1.) The sale of alcohol on OCPRC property, and 2.) The corresponding Temporary Use Permit for the use of the County Market for the Cinco de Mayo event to be held May 2, 2014. MOTION Move to approve 1.) The sale of alcohol on OCPRC property, and 2.) The corresponding Temporary Use Permit for the Oakland County 4H Fair Association to host craft beer sales at the Michigan Antiques Festival at Springfield Oaks County Park May 3-4, 2014, and October 4-5, 2014. 80 Oakland County Fair PO Box 365 12451 Andersonville Rd Davisburg, MI 48350 (248) 634-8830 www.oakfair.org Email: info@oakfair.org March 12, 2014 Dear Chairman Fisher and Commissioners: The Oakland County Fair Board would like to request permission from the Oakland County Parks and Recreation Commission to obtain a temporary liquor license for the Michigan Antique and Collectible Festivals to be held at Springfield Oaks County Park two weekends in 2014 — May 2-4 and October 3-5. We are excited to have such large events at Springfield Oaks. We hope it will bring several thousand people to the grounds and the surrounding area businesses, as it has done for many years at its current location in Midland. The sale of craft beer would tie into the local feel and artisan nature of the event. These sales would be a fundraiser for the fair. The commission has previously approved similar alcohol sales to benefit our fair. The Oakland County Fair Board, as in the past, would meet all the insurance and other requires set forth by the commission. We will uphold the high standard of the Oakland County Parks. Please feel free to call or email me with any questions. Thank you, L.C. Scramlin General Manager 81 �KLAND COUNTY PARKS Temporary Use Permit Destinati, Permit No. P14-018 The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): Oakland County 4H Fair Association Address: 12450 Andersonville Road Contact Person: LC Scramlin Telephone Number: (248) 634-8830 E-Mail Address: info@oakfair.org For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location: Miracle of Birth Barn at Springfield Oaks County Park: 12450 Andersonville Road, Davisburg 1.2. Event/Activity: Craft Beer sales at the Michigan Antiques Festivals to be held May 3 — 4, 2014 and October 4 — 5, 2014 1.3. Address of property: 12450 Andersonville Road, Davisburg 1.4. Fees: There is no fee for this permit as this use is being coordinated in conjunction with a paid rental at Springfield Oaks. 1.5. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.6. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.7. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.8. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.9. Permittee shall leave the property in the same condition that Permittee found it — clean and free of trash. 2. Permittee Responsibilities. 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). Page 1 of 4 82 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property and for the event described in paragraph 1.2, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought Page 2 of 4 83 in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. 5. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. 10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. Page 3 of 4 84 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAM E: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAM E: TITLE: DATE: SIGNATURE Page 4 of 4 85 1�1G1.1AG1►1�1k9ill►1\/ � 11 ,i'►�� APRIL 2, 2014 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 8 D BS& D AND ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: March 26, 2014 Subject: Oakland Parks Foundation Proposed Office Lease —Amendment #1 INTRODUCTION AND HISTORY OCPRC staff had executed the lease of a portion of the Ernst House at Waterford Oaks County Park to the Oakland Parks Foundation for use as office and meeting space April 1, 2013. The lease was drafted with the assistance of Corporation Counsel. Rental rates were based on the square foot value previously established by Oakland County Property Manager Mike Hughson. The opportunity to lease the Ernst House is only being extended to the Oakland Parks Foundation due to the value created by having the Foundation activities coordinated in close proximity to OCPRC staff. The Oakland Parks Foundation is also helping to coordinate the investigation into the historical value of the Ernst House (ca. 1870) in partnership with the Oakland County Historical Commission and the Waterford Schools History Center. The Foundation has since struggled to received donations and revenue to help support the current lease structure. Staff is bringing a proposed amendment to this lease under the request from the Foundation (see attached request). The proposed amendment reduces the amount of space leased to the Foundation from 717 sq. ft. of multiple rooms and meeting space to a single office of 112 sq. ft. Oakland County Property Management Specialist Paul Zachos has done a market assessment of rental office spaces in the area and has recommended the monthly rent be adjusted to $150 for the 112 square feet with Oakland County Parks paying the utilities. (A diagram is on the next page.) Staff plans to expand the Park's use of the facility to include use of the restrooms for Greenhouse participants, from the current model of a port-a-john, and also potential staff office and work space. STAFF RECOMMENDATION Staff recommends adopting the attached resolution in support of the lease amendment, which will be forwarded to the Oakland County Board of Commissioners for final approval. ATTACHMENTS - Request for Rent Reduction from Oakland Parks Foundation - Resolutionfor LeaseAmendment -Oakland Parks Foundation; Waterford Oaks County Park - Lease Amendment #1 - Oakland Parks Foundation; Waterford Oaks County Park 86 FIRST LEASE AMENDMENT BETWEEN THE COUNTY OF OAKLAND AND i:1�17_\:� II_\►1 IZKIIiL�'�7\ :Fa I M 111191 This First Lease Amendment (l" Amendment) is entered into this day of , 20 between the County of Oakland, a municipal and Constitutional Corporation located at 1200 North Telegraph Road, Pontiac, MI 48341 (Landlord), by and through its statutory agent, the Oakland County Parks and Recreation Commission (OCPRC) and the Oakland County Parks Foundation, a non-profit organization, 1580 Scott Lake Road, Waterford, MI 48328 (Tenant). BACKGROUND A. The Parties entered into a lease dated April 1, 2013 (Lease). This document is attached as Exhibit A. B. Tenant desires to reduce the amount of space it leases from the Landlord. C. In consideration of the mutual covenants contained herein, the Parties agree to amend the Lease as follows: lst AMENDMENT §1. Leased Premises. Section 1 of the Lease is entirely deleted and replaced with the following language: "The Landlord leases to the Tenant a portion of the building (one office approximately 112 square feet) known as the Ernst House, located as 1580 Scott lake Road, Michigan 48328 ("Premises"), which is further described and depicted in Exhibit B. The area that comprises the Premises is marked around the perimeter with dashes in Exhibit B. Exhibit B is incorporated by reference into this 1st Amendment. §2. Rent. Section 4 of the Lease is entirely deleted and replaced with the following language: "Tenant shall pay Landlord one hundred fifty dollars ($150.00) per month as rent during the term and any renewal term of this Lease. The rent shall be due and paid on the first calendar day of each month. The rent shall be paid to "the County of Oakland" at 2800 Watkins Lake Road, Waterford, MI 48328." §3. Utilities. Section 11.1 of the Lease is entirely deleted and replaced with the following language: "Landlord shall be responsible for and pay for all utilities (electricity, gas, water, and sewer) for the Premises." §4. All other terms and conditions of the Lease shall continue with full force and effect, except as modified herein. §5. This I" Amendment and the terms and conditions of the Lease, attached as Exhibit A and incorporated by reference, constitute the entire agreement and understanding between Landlord and Tenant and supersedes any and all other prior oral or written understandings, communications, or agreements between Landlord and Tenant. Page 1 of 3 Vt Lease Amendment (03-31-14) IN WITNESS WHEREOF, acknowledges that s/he has been authorized by the County of Oakland to execute this 1" Amendment. LANDLORD: COUNTY OF OAKLAND IN Date: WITNESS: By: Date: Subscribed and sworn to before me on the day of 120. Notary Public, Oakland County, Michigan My Commission Expires: Acting in the County Oakland Page 2 of 3 1st Lease Amendment (03-31-14) IN WITNESS WHEREOF, hereby that s/he has been authorized by the Oakland County Parks Foundation to execute this 1 sc Amendment. TENANT: OAKLAND COUNTY PARKS FOUNDATION Date: WITNESS: BY: Date: Subscribed and sworn to before me on the day of , 20_ Notary Public Oakland County, Michigan My Commission Expires: Acting in the County of Oakland Page 3 of 3 0 Lease Amendment (03-31-14) Page 2 MOTION Move to adopt the attached resolution approving lease amendment #1 with the Oakland Parks Foundation for a smaller portion of the Ernst House at Waterford Oaks County Park, located at 1580 Scott Lake Road, Waterford, MI 48328 for the remainder of the current lease and forward it to the Oakland County Board of Commissioners for final approval. 87 Page 3 THE ERNST HOUSE FLOOR PLAN WATERFORD OAKS COUNTY PARK - Old Leased Space — Multiple Rooms — 717 sq. ft. - $500 per month = $.70 per sq. ft. - New Leased Space — Office Only —112 sq. ft. - $150 per month = $1.34 per sq. ft. �.^tr rn - ' 1 �u �_uf Ill ir- �u� - � I I --mow no =xil., 71- --L-i --I ii . �°T--r•Nv ccu�3 ram"• t �ccesric+� _ v : a_T�a� b' 88 Mr. Daniel F. Travis 7973 Perry Lake Road Clarkston, Michigan 48348 February 20, 2014 Mr. Gerald -Fisher . Chairman Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48326-1917 Dear Mr. Fisher, As you are aware, the Oakland Parks Foundation Board met last evening at the Ernst farm house for our monthly scheduled business/progress/planning agenda. Among the many items we dealt with was the back rent item we incurred in 2013. The Board approved payment of the arrearages. A check was cut and signed in payment to the Oakland County Parks' In our discussion, the rental rate we had agreed to of $500.00 per month was for the entire Ernst house. Our current needs are much less. An office space is all we require at this time. We are asking for a commiserate reduction in our rent at this time to $78.00 per month retroactive from yearend 2013. Since the Executive Director has resigned; our needs, at least for the near future; are limited. Thank you, Gerry, for your support and consideration of our request. Sincerely,. Daniel F. Travis President 'Oakland Parks Foundation 89 RESOLUTION REQUEST FOR LEASE AMENDMENT #1-OAKLAND PARKS FOUNDATION- WATERFORD OAKS Chairperson, Ladies and Gentlemen: WHEREAS, the County of Oakland isthe owner of Waterford Oaks County Park; and WHEREAS, a house, identified as 1580 Scott Lake Road, Waterford, Michigan 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS, the Oakland County Parks and Recreation Commission approved a lease of a portion of said house (living room, a bedroom, family room, and kitchen located on the first floor) located at 1580 Scott Lake Road, Waterford, Michigan 48328 to the Oakland Parks Foundation for a period commencing April 1, 2013 through April 1, 2018 at the February 6, 2013 meeting; and WHEREAS, the Oakland County Parks and Recreation Commission received a request from the Oakland Parks Foundation to amend the current lease by reducing the amount of leased space to a single office and have utilities included in the monthly lease rate with all other terms and conditions of the Lease continuing; and WHEREAS, under the terms of the attached Lease Amendment #1 the Oakland Parks Foundation will pay rent of $150.00 each month; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Amendment #1. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and the Oakland Parks Foundation. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Moved by: Supported by: Date: FIRST LEASE AMENDMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKI AND COUNTY PARKS FOUNDATION This First Lease Amendment (1st Amendment) is entered into this day of 20 , between the County of Oakland, a municipal and Constitutional Corporation located at 1200 North Telegraph Road, Pontiac, MI 48341 (Landlord), by and through its statutory agent, the Oakland County Parks and Recreation Commission (OCPRC) and the Oakland County Parks Foundation, a non-profit organization, 1580 Scott Lake Road, Waterford, MI 48328 (Tenant). BACKGROUND A. The Parties entered into a lease dated April 1, 2013 (Lease). This document is attached as Exhibit A. B. Tenant desires to reduce the amount of space it leases from the Landlord. C. In consideration of the mutual covenants contained herein, the Parties agree to amend the Lease as follows: 1st AMENDMENT §1. Leased Premises. Section 1 of the Lease is entirely deleted and replaced with the following language: "The Landlord leases to the Tenant a portion of the building (one office — approximately 112 square feet) known as the Ernst House, located as 1580 Scott lake Road, Michigan 48328 ("Premises"), which is further described and depicted in Exhibit B. The area that comprises the Premises is marked around the perimeter with dashes in Exhibit B. Exhibit B is incorporated by reference into this 1st Amendment. §2. Rent. Section 4 of the Lease is entirely deleted and replaced with the following language: "Tenant shall pay Landlord eighty-seven dollars ($87.00) per month as rent during the term and any renewal term of this Lease. The rent shall be due and paid on the first calendar day of each month. The rent shall be paid to "the County of Oakland" at 2800 Watkins Lake Road, Waterford, MI 48328." §3. Utilities. Section 11.1 of the Lease is entirely deleted and replaced with the following language: "Landlord shall be responsible for and pay for all utilities (electricity, gas, water, and sewer) for the Premises." §4. All other terms and conditions of the Lease shall continue with fiill force and effect, except as modified herein. §5. This 1" Amendment and the terms and conditions of the Lease, attached as Exhibit A and incorporated by reference, constitute the entire agreement and understanding between Landlord and Tenant and supersedes any and all other prior oral or written understandings, communications, or agreements between Landlord and Tenant. Page 1 of 3 1" Lease Amendment (03-13-14) 91 IN WITNESS WHEREOF, acknowledges that s/he has been authorized by the County of Oakland to execute this I" Amendment. LANDLORD: COUNTY OF OAK LAND IC Date: WITNESS: By: Date: Subscribed and sworn to before me on the day of , 20_, Notary Public, Oakland County, Michigan My Commission Expires: Acting it the County Oakland Page 2 of 3 1st Lease Amendment (03-13-14) 92 IN WITNESS WHEREOF, hereby that s/he has been authorized by the Oakland County Parks Foundation to execute this I" Amendment. TENANT: OAKLAND COUNTY PARKS FOUNDATION IM Date: WITNESS: BY: Date: Subscribed and sworn to before me on the day of , 20 . Notaiy Public Oakland County, Michigan My Commission Expires: Acting in the County of Oakland Page 3 of 3 1st Lease Amendment (03-13-14) 93 OAKLAND COUNTY PARKS RECREATION COMMISSION AGENDA APRIL 212014 To: Chairman Fisher and Commission Members From: Phil Castonia, Business Development Rep -Internal Services Submitted: March 26, 2014 Subject: Food & Beverage Committee Update INTRODUCTION AND HISTORY AGENDA ITEM NO.9 B ADMINISTRATION Staff will provide an update on the Food and Beverage Consultant Request for Qualification proposal, and Springfield Oaks Golf Course Food and Beverage Request for Proposal which is currently out for bid, at the meeting on Wednesday, April 2, 2014. 94 EXECUTIVE OFFICER'S REPORT ITEM # 9 D 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. Springfield Oaks - Ellis Barn: We have been advised that the Michigan Barrier Free Design Board (MBFDB) hearing on the Ellis Barn exemption on the Vertical Platform Lift (VPL) was held on March 21, 2014. The State's final order from this hearing will not go out for approximately two weeks. We will advise the Commission when we receive the final decision on the request. At this point we plan to place the request for the Final Amended Motion on the Ellis Barn on the May 7, 2014, OCPR Commission agenda. If approved by the MBFDB, the temporary exception would grant OCPR 60 months to comply with barrier free requirements; current plans to comply are to install a vertical platform lift inside the barn. 3. National Volunteer Week: Attached to this report is a listing of programs that will occur the week of April 5-13, 2014, which is National Volunteer Week. A letter will be sent out to OCPR volunteers along with this listing advising our volunteers of participating organizations in Southeast Michigan that will be offering volunteers from other groups discounted or free admission to their attractions. OCPR will participate with free entry at Addison, Highland, Independence, Lyon, Orion, Red Oaks, and Rose Oaks. Volunteers from reciprocating agencies will be given free access when they provide appropriate identification and documentation. 4. OCPR Naturalist Position: After extensive interviews we have offered the Naturalist position to one of the interviewees and the candidate has accepted. This person will provide nature education and their office will be located at the Red Oaks Nature Center. Once all the hiring procedures are finalized we will bring the candidate to the Commission meeting in order to be introduced to the Commission. 5. Red Oaks Nature Center Operations Update -Summary: As a result of the inquiries from the Commission at the recent meetings regarding Red Oaks Nature Center, included with this report is an update from Sue Wells, Manager of Parks and Recreation Operations, on the Red Oaks Nature Center Operations. 6. Glen Oaks Bridge Replacement #13: Staff is currently working on final design/permitting for replacement of existing two -culvert bridge with a new golf cart/maintenance bridge crossing the pebble creek drain at Glen Oaks Golf Course, near the irrigation pond dredge project site. Staff is working with our annual survey/engineering consultant, Giffels Webster Engineer and Construction Manager Frank Rewold and Sons to finalize the design and conceptual budget. Current Capital Improvement Budget is $140,000. Staff will bring this project for conceptual approval at the May 7, 2014, Commission Meeting. Upon approval, staff and consultants will proceed in obtaining construction bids for Commission approval in July or August. Staff anticipates beginning construction in September of 2014. 7. MRPA Community Service Awards: On March 19, 2914, the Michigan Recreation and Park Association held their Community Service Awards Ceremony. Two awards were presented on behalf of the Oakland County Parks and Recreation. The first was presented to Oakland County Health Division, and the second was presented to the Clinton River Area Mountain Bike Association. A copy of the program for that evening has been included with this report. 8. Service Portfolio Update: With the initial cost recovery assessment and service portfolio documents drafted, staff has been working with Green Play on compiling everything into a final report, including 95 several draft policies. Due to schedule conflicts and continued uncertainty with the staffing at GreenPlay, staff is currently projecting a draft Service Portfolio Report and draft policies to be presented to the Commission at the June meeting. However, if GreenPlay is unable to meet this goal, we will be looking at the August meeting as the next time they are able to come to Oakland County to present the report. Staff would like to work closely with the Commission on the creation of the recommended policies, including a revised Pricing Policy (to include cost recovery and resource allocation), revised Sponsorship and Partnership policies, and a Scholarship/Recreation Assistance Partnership Program Policy. 9. Past Due Rent Payment Received: With the assistance from Ahmad Roby from Corporation Counsel, we have received another payment on the past due rent from former tenants that lived in the house at Independence Oaks. We will keep you updated on this matter as future payments occur. 10. Communications and Marketing -April 2014: Listed below is an update from Desiree Stanfield, Supervisor— Communications and Marketing: -Generating digital advertising with Oakland CountyMoms.com which reports monthly stats of 43,000 visits and 90,600 page views. Reduced ad buy to $180/month digital ad. March/April — Marshmallow Drop; May — County Market; July/August — Waterparks; Sept/Oct — Halloween camping; Nov/Dec - Nature Centers; Jan/Feb- Camping reservations; and March — Marshmallow Drop. -Placed ads for lifeguard positions in The Oakland Press, The Daily Tribune and Macomb Daily that reached 707,252 readers. Additionally, developed a Facebook and Twitter campaign to promote lifeguard applications and shared with Oakland County departments to share. -Designed the key brochure for the Michigan Barn Preservation Network's annual meeting featuring the Ellis Barn at Springfield Oaks County Park and the Van Hoosen Farm in Rochester. -Collected 1,300 emails from the Michigan Golf Show that will be entered into the current "Golf' database that currently has 10,013 subscribers. Communications and Marketing prepared a photo exhibit, printed materials and promotional items for the three-day show that attracted 37,500 attendees — the highest ever for this show. Promoting the Oakland County Market in Michigan Gardener Magazine in issues April, May, June, July/August, September/October and November/December. The magazine has a monthly subscribership of 38,000. -Created a full -page ad promoting Addison Oaks for the 2014 Michigan Mountain Biking Magazine. 25,000 issues will be distributed. The $800 ad was free to parks because of the relationship the group has had with Addison Oaks over the years; Park Supervisor Boyd Brokenshaw coordinate this free opportunity and Communications and Marketing provided the ad artwork. -Submitting an article and photographs for the May issue of Woods N Water News about the catch and release designation of Upper Bushman Lake fishery at Independence Oaks -North and outdoor recreation opportunities at Oakland County Parks. -Developed campsite reservation binders that feature a color photograph of each campsite at Addison Oaks and Groveland Oaks. The purpose is to provide better customer service so guests can view the sites at the contact station. Photographed the Ellis Barn exhibit at the Independence Township Library to use as image with a testimonial about teens being inspired by the archeological dig at the Ellis House for the employee e- newsletter Newsbreak, and possibly the 2014 Annual Report. 96 -Created an advertising campaign to promote Waterford Oaks Waterpark and the two campgrounds in Sherman Publications, a weekly newspaper chain in northern Oakland County. The ads will appear in the Lake Orion Review 2,300 circulation; The Oxford Leader 3,000; The Clarkston News & Penny Stretcher 18,000; and The Citizen 11,800 (Brandon, Ortonville area). The OCP ad will also appear in a special section that will be distributed at the Lake Orion Chamber of Commerce Expo April 30 and the Lake Orion Flower Fair May 9 and 10 that attracts 3,500 attendees annually. -Placed half -page ad in the 2014 Huron Valley Chamber of Commerce Membership Directory and Buyer's Guide promoting the five golf courses. 2,500 print copies are distributed plus there are 30,000 digital views. The golf ad in the digital directory will link to Destination Oakland.com. Additionally, Oakland County Parks received a free listing in the directory for its sponsorship of Milford Memories. Created half -page ad for Hour Detroit Magazine's May Travel Issue focusing on golf, camping, waterparks and dog parks. 97 Upcoming Events — April, 2014 Adaptive Recreation April 25 Paralympic — Track and Field Clinic — Troy Disabled Veterans Golf April 12 Putting Clinic — Red Oaks Golf Course April 13 Putting Clinic — Lyon Oaks Golf Course April 13 Putting Clinic — Glen Oaks Golf Course April 19 Putting Clinic — White Lake Oaks Golf Course April 19 Putting Clinic — Springfield Oaks Golf Course Nature/Interpretive Programs April 2 Mother's Group — Red Oaks Nature Center April 2 Grassland Bird Training for Volunteers — Wint Nature Center April 4 Little Sprouts Preschool — Wint Nature Center April 5 What Does the Fox Say — Wint Nature Center April 5 Cub Scouts Badge Day/Wildlife Conservation — Red Oaks Nature Center April 9 Mother's Group — Red Oaks Nature Center April 11 Huntington Woods Parks & Recreation — Wint Nature Center April 12 Invasive Species Change Native Ecosystems — Red Oaks Nature Center April 12 Awesome Eggs — Red Oaks Nature Center April 12 Brownies Badge Day /Making Games — Wint Nature Center April 15 Lakeville Elementary — Wint Nature Center April 16 Mother's Group — Red Oaks Nature Center April 16 Wild Wednesdays/Sounds of Spring — Red Oaks Nature Center April 18 C.S.D.D. — Wint Nature Center April 19 Daisy Troop #71346 — Wint Nature Center April 19 Spring Egg -Venture — Wint Nature Center April 22 Pine Knob Elementary — Wint Nature Center April 23 Mother's Group — Red Oaks Nature Center April 24 Starlab — Independence Elementary April 25 An Evening of Amphibians —Red Oaks Nature Center April 26 Spring Star Party — Wint Nature Center April 27 Red Oaks Clean-up Day — Red Oaks Nature Center April 29 Clarkston Co-op — Wint Nature Center April 30 Brownie Troop #70649 — Wint Nature Center April 30 Mother's Group — Red Oaks Nature Center Natural Resource Education Programs April 2 Grassland Bird Training for Volunteers — Wint Nature Centel' April 12 Invasive Species Change Native Ecosystems — Red Oaks Nature Center April 27 Red Oaks Clean-up Day — Red Oaks Nature Center 98 Volunteer Onnortunities April 2 Grassland Bird Training for Volunteers — Wint Nature Center April 18 Marshmallow Drop — Catalpa Oaks April 26 BMX Volunteer Orientation — Waterford Oaks April 27 Red Oaks Clean-up Day — Red Oaks Nature Center Mobile Recreation April 9 Bus: Bloomfield Hills Senior Center to the Stand on Woodward April 10 Bus (2): St. Patrick School to the Detroit Zoo April 11 Bus: Waterford Twp. Parks & Rec. to the Detroit Music Hall April 18 Mascot, Tents, Bus, & Stage: Marshmallow Drop April 23 Bus: Red Hat Cranberry Center to the Fisher Theater April 25 Bus: Waterford Senior Center to the Fisher Theater April 25 Bus: Waterford 50 + Club to the Fisher Theater April 25-27 Climbing Tower & Stage: Michigan Green Team Earth Day Fest April 26 Bus (2): OC 4-H Horse Council Discovery Days at Springfield Oaks April 26-27 Stage: March of Dimes Walk April 28 Bus: Waterford Senior Center to the Motorcity Casino April 30 Bus (2): St. Patrick School to the Cranbrook Art Museum 99 !._.,...,.kinel�fi'`. r DesliIliltial10aHan (I'C[_llit • yr r Marcia 19, 2014 Dear Volunteer: Oaldand County Parks and Recreation will be taking part in National Volunteer Week April 5- 13, 2014. During this week, participating organizations in Southeast Michigan will offer vohurteers from other groups discounted or free admission to their attractions. By receiving this letter you are eligible to take advantage of this special opportunity. This letter or your volunteer badge will serve as your pass and must be presented to receive free or discounted admission. Duplication is not permitted. Some of the participating organizations include: ® Cranbrook Institute of Science o Eu", �'oit Histoin�'hG'�'Mus�I a s r�.. - � ,, DWOfit Zoo Th&�enry F , Macb C #r forPerforming i ''ts Meade B" olc Hall£ Miclugti # fence Ceti t, by DTE En ' Y River Roue eiv er1'latlt ® g o The Parade Company Enclosed with this letter is a two-sided information sheet that lists al! of the participating organizations and details for each organization's participation in National Volunteer Week. Thank you for your hard work and dedication to Oakland County Parks, We hope you are able to spend time with friends and family exploring all that our region has to offer. For more information about Oakland County parks and programs, please visit DestinationOaldand.com. Sincerely, "�;?i�F�f7 r'i 561�} t4l Y,'iiPl�s Daniel J. Stencil Executive Officer i.:]tJEtt F. t�,:stisa 1t;#41Gt„`Li;tlys Eno. �? "' �� LIT i+i!55in+f 1`: `rs jlio'.?ift2 (jllililt% If_'CIl'rltlOildi #'1<i)t?i"it 1"ICNi ti)%st 21'sCOtls`d�� iK'ditily ili�5tyIL5, ,,rr SL1j iP0?t t?UnlloiI1 1)1'oSpCI Ity aII(1 1)it:7II1Q[e 1C' ilfC. C£CtiUII Of I1atl11'a1 11?SGlll"Ct=S. 100 National Volunteer Weelt— April 5-13, 2014 Ann Arbor Hands -On Museum 220 E. Ann St. Ann Arbor, MI 48104 734-995-5439 tttt'tv,iabuin.��ig Belle Isle Nature Zoo Belle Isle Detroit, MI 313.952-4056 tvtatvA et roitzoo.nre Birminghnn] Historical Museum and Park 556 W. Maple Road Birmingham, M148009 248-530-1928 «�uw.bhmn eo v.ore /nun cum Two hours of free parking available across the street at the Chester Parking Garage. Charles H. Wright A4useuIn of African Amerienn History 315 E. Warren Detroit, M148201 313494-5800 m\w.thewrieltt.ore The Bat Zone Q Cranbrook Institute of Science 39221 Woodward Ave. PO Box 801 Bloomfield Hills, M[ 48303 248-645-3232 ta'tVtv.batconsen'a 1 i on. ore Cranbrook Institute of Science 39221 Woodward Ave. Bloomfield Hills, MI48302 248.645-3209 ttw-w.cmnhrook edu Crocker House Museum and Macomb County Historical Society IS Union Street Mount Clemens, M[ 48043 586-465-2488 twttv.crockerho usenuseunt.com Deh'olt Historical h4useum 5401 Woodward Avenue Detroit, MI48202 313-833-I805 tt�rv'.detroithistorical.ore The Detroit Institute of Arts 5200 Woodward Ave. Detroit, MI48202 313-833-7900 wmv.dia ora Detroit Zoo Woodward and 10 Mile Rd. Royal Oak, MI 248-541-5717 ttwtv.detranzoo ore T dsel and Eleanor Ford House 1100 Lake Shore Road Grosse Pointe Shores, M[48236 313-884-4222 tt n1t.i'ordiwuse.or u Reciprocal Free Admission Proutim for Volunteers Hours: Mon 10am-5pm.; Too 9am-Spin; Wed l Omn-Spin; Thurs l0an]-8pm; Fri 10am-5pm; Sat l0arn-5pm; Sun Noon-5pm Admission: $11 Adults and Children; $5 after 5pm Thursdays only; free for children 0-23 months Note: Free admission forone volunteer with volunteer ID or letter from home organization. Hours: Wed - Sun loam —Spin Admission: Free, however, state pad: Recreation Passport fee to get onto the island may be required. Parking; Free Note: Featuring an indoor trail with Michigan reptiles, amphibians, fish and an outdoor Deer Encounter habitat. Hours: Wed - Sat, 1- 4pm, Thurs, April 10, I-8pm. Admission: $7 Adults; $5 Seniors and Students; Free for Children 5 and tinder Site Includes: 1822 John West Hunter House with period furnishings; 1928 Allen House with changing exhibits, Our current exhibit, The Sounds ofBirmingltam: A Community of Music, is a year -long exhibition focusing on Birmingham's musical heritage, including everything front the high school bands to Chad Smith of the Red Hot Chili Peppers and CREEM Magazine —boll] of which got their start in Birmingham. Admission is free during National Volunteer Week 2014 for any individual volunteer from a participating institution uvilh a letter from your organization or curent>valid volunteer ID. Guests must pay full price. Hours: Tue - Silt 9am-5pm, Stint 1-Spin. Closet! Monday Admission: Adults (13 - 61) $8, Adults (62+) $5, Youth (3 -12) $5, members and children tinder 3 are admitted free. Note: Free general admission with volunteer ID or letter from home organization. Guests of volunteer pay general admission. Excludes special events. Hours: Tours at 12:30 & 2 30pm Sat, 1:30 & 2:30pm Sun, 12:36 S 2:30pm daily during school breaks Admission: $5 per person in addition to $13 Cranbrook Institute of Science admission, $4 for members in addition to $13 Cranbrook Institute of Science admission. Note: Free 3:30pin tours daily for volunteers April 6-12, one volunteer with id/letter plus one guest, space is limited to 30 participants each tour, please call Bat Zone ahead to reserve or inquire at frontdcsk ofmuseum the day of. Hours: During National Volunteer Week, Mon-Thurs, I Oam-5pm; Fri and Sat, loam-l0pm; Sun 12-4pm. Admission: $13 Adults, $9.50 Children (ages 2-12), $9.50 Seniors (ages 65+), Free for children under 2 years, Free for Members Note: Free admission for one volunteer with volunteer ID or letter front parent organization and one guest during National Volunteer Week. Hours: Tue, Wed, Thurs 10arn 4pm, first Sunday of month, 14pnn. Admission: $4 adult, $2 child Note: Free admission forone volunteer plus one guest. Must present volunteer ID or letter from your organization, Hours: Tue-Fri, 9:30am-4pnt; Sat —Sun l0ant-Spin Admission: Free; Parking $5 Note: Free parking in adjacent museum lot for one volunteer with volunteer badge or letter from parent organization at front desk. 20% discount in the Museum store with volunteer budge or letter. Hours: Closed Mon, Tue-Thurs 9am-4pm; Fri Want- IOpm; Sat - Sun IOam-5pm Admission: $8 Adult, $6 Senior, $4 Youth (6-17), $5 College Students (with valid school ID), Free Children 5 and tinder and Members. Residents of Wayne, Oakland and Macomb Counties free. Parking $5 in cultural center lot on John R directly behind museum. Note: Free admission is good for one volunteer and one guest. Must present volunteer ID or letter from your organization. Please check in at Farnsworth Informntion Desk. Excludes ticketed special exhibition (.SanwraI: Beyond the &-ord). Now on display: Foto Europa, 1840 to Present; Let Me Show Yon i17+at ISmv: Aater. Nieu's at C*�( and Counr)3, 1912-1963. Hours: Daily 9nn-5pm, April —October; loam-4pm, November -March Admission: $14 adults (nges 15-61); $10 seniors 62+; $10 Active Military w/ID, $10 children (ages 2-14); free under 2. Parking: $6 carlvan; $12 bus Note: Free Zoo admission is good for one volunteer with ID or letter daring National Volunteer Week, April 5-13. 2014. Carousel $2 per person (weather permitting). Hours: Tours Tue-Sat, 10am-4prn, Sun, 12-4pm. Admission: $12 adults, $11 seniors, $8 children age 6-12; See our tvebsite for a full list of exhibits, events and activities. Plenty of free parking available. Note: Free general admission is available to volunteers with ID during National Volunteer Week, April 5-13, 2014. Excludes "Behind the Scenes Tours" and special events. Tour times subjccl to change. Please call ahead or go to ourwebsite to verify. Closed Mondays. Offer valid April 5-13, 2014, except where noted. 101 National Volunteer Weeli—April 5-13, 2014 The Henry Ford 20900 Oakwood Blvd. Dearborn, MI48124 313-982-6100 u rrrc.'I httlem, Fnrd.ow Henry Ford Es(rite—Fair Lane One Fair Lane Drive Dearborn, M148128 313-994-4222 inta2henrvfordestate ore Reeiprocal Free Admission Proeram for Volunteers Hours: Daily 9:30am-Spm Museum Admission: $17 adults; $15 seniors (62+); $12.50 youth (5.12); free 4 and under Village Tickets: $24 adults; $22 seniors (62+); $17.50 youth (5-12); free 4 and under (opens April 15'") IMAX Tickets: Traditional length or 3D Film $10 adults; $9 seniors (62+) $8.50 youth (5-12); $8.50 child (2-4)*; Feature length or IMAX 3D Film $13.75 adults; $12.75 seniors (62+); $9.75 youth (5-12); $9.75 child (2-4)* *children under 2 years of age that do not require their own seat are free of charge and do not require a ticket. Ford Rouge Tour. $15 adults; $14 seniors (62+); $11 youth; 2 and under free* (closed Sundays) Note: Free admittance is good for one volunteer, with identification, during National Volunteer Week. Excludes IMAX Theatre and Ford Ronep Factory Tour. Hours: Gardens Only, Mon -Fri, Bam-6ptn. AI� brtildings closed at this time. Admission to Gardens: Free Note: Special Garden Tour for active volunteers on Sat. April 12 at 3pm. Free for volunteers with volunteer ID (or letter) and one guest per volunteer. Pre -registration required by calling 313-701- 2240 or email kumrmnicriulimrdhouse.ore for details, Macomb Center for the Performing Arts and the Albert Lorenzo Note: One free ticket to the Macornbees Spring Extravaganza on Saturday, April 5, 2014 at 7:30 Cultural Center p.m. Volunteers must pick up their ticket in person at the box office on or before April 5. First- 44575 Garfield Rd. come, first -served. Limited to 50 volunteers. Box office hours 9am-2pm Mon-Thurs, 12.6pm on Clinton Twp., MI 48314 Fri. Please bring eidteryour volunteer ID or letter from parent organization and driver's license w\M1r.macombcenter.ore to receive your free ticket. The Lorenzo Cultural Center is hosting "The Roaring Twenties: From 586-286-2222 Riches to Rags" exhibit through May 4, 2014. The cultural center is open Wed -Sat 10am-4pm wttM1v.loren7.oculttaalcenter.com and Sun from 1-6pm. Exhibit is free. 586-445-7348 ]4fendow Brook Hall and Gardens Oakland University 480 South Adams Road Rochester, MI 48309 248-364-6200 nM1\M1v. meadowbrooklt a I I. ore Michigan Science Center 5020 John R Street Detroit, MI 48202 313.577-8400 \N\M1w.m1-CCIAlC Onidaod County Parlts and Recreation 2800 Watkins Lake Rd. Waterford, MI48328 248-975-9717 t\ o_\y_ pe�tinat i onOakhmd. co m West Bloomfield Paths and Recreation 4640 Walnut Lake Road West Bloomfield, Ml48323 248-451-1900 www, W est13Ioonmfiold Parks.ora DTC Energy River Rouge Power Plant I Belanger Drive River Rouge, MI 313-297-8205 Tofu a working power plant and visit its award -twinning wildlife habitat that provides homes for birds, butterflies, fish and mammals in the middle ofa highly industrial area. The site is certified as a wildlife habitat through die Wildlife Habitat Council, The Parade Compnny 9500 Mt. Elliott Detroit, M14821 l 313-923-7400 ext239 \\\weThel'arade.ore Hours: Mon - Fri 1:30pm tour, Sat & Sun 11:30am, 12:30, 1:30 and 2:30pm tours Admission: $15 adults, $10 seniors (62+), $10 OU faculty and staff with OU ID, Free OU students with OU ID, Free children 12 & tinder Note: Free admission is good for one volunteer for valid tour times behveen April 5-13, 2014. Must show ID or volunteer letter. Hours: Mon -Fri, Siam-5pm, Sat 10am-6pm; Sun 12-6pm. Admission: $12.95 adults, $9.95 child (ages 2-12); IMAX, planetarium and "Wish Upon a Butterfly" exhibit are an additional cost. Note: Free general admission for one volunteer with valid ID (or letter) plus one guest during National Volunteer Week. Hours: Daily, dawn to dusk Admission: Daily vehicle entry permit $5 Oakland County residents; $10 regular rate. Annual permit $30 Oakland County residents, $46 regular rate. Note: Free entry valid for Addison Oaks, Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks Dog Park, Red Oaks Dog Park and Nature Center or Rose Oaks county parks. Must have at least one volunteer from participating organization with valid ID or volunteer letter on organization letterhead. ID or letter trust be presented at park entry if applicable and placed on vehicle dashboard. Hours: Parks are open dawn to dusk. Recreation Activities center, Mon-Thurs, Sam-7pm, Fri, gamA:30prn. Admission: Entry into all of our 12 parks and facilities (including the Recreation Activities Center and Nature Nook) are free. Individual program costs vary. Note: Call to register for a program during April 6-13, 2014, mention the volunteer reciprocal program, and receive $ 10 off one class registration for ane volunteer. Classes include Pilates Mat, Yoga, Zomba Gold, Aqua Tai Chi, Water Aerobics, Right Angle Beading, Mosaic Bird Houses, Friday Fun Campfires and morel Visit our w'ebsite to see full program offerings and class schedules. We are also offering a nature program exclusively for volunteers at our Nature Nook on April 8 from 6:30-8pm. This program will include a naturalist guided hike and a "Nature's Mythbusters" show. Registration is required. Mention the volunteer reciprocal adn" sions Dro�r m to receive free admission for one volunteer and one latest, Date; at, April, 2014 Hours: 10am-1pn (Tours at 10, 10:30, 11, l L30am, 12 and 12:30ptn) Note: Free admission is good for one volunteer with volunteer photo 11)(or letter), plus one guest. Children must be agel2 or older. Pre -registration is required. Call 313-297-8205. Each scheduled tour limited to 10 people. Dress code is strictly enforced. Footwear must be sturdy, closed -toe, low heel shoes. The following are prohibited: NO sneakers, NO sandals, NO Croc- type shoes, NO sleeveless shirts, NO shorts, NO cameras. Hours: By Reservation Only Regular Admission Price: $12 adults; $8 children under 18 Note. Good for one free tour admission for volunteer with ID or letter. Each additional guest may accompany volunteer for $5/guest. Valid Tiue, April Sand Wed, April 9 at I Iam and Sat, April 12 at 1 lam. Tours lastapprox. 1 )tour. You must call 313-432-7833 in advance for reservations. Free, secure narking is available. Offer valid April 5-13, 2014, except where noted. 102 lc'1_1:/R_1►1RM0101a0 �_1;i,�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA To: Chairman Fisher and Executive Committee Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: March 27, 2014 Subject: Red Oaks Nature Center Operations Update Attached please find information on the Red Oaks Nature Center. This information is being provided as a result of the request from the Commission at the last Commission meeting. Also available for the Commission are: • Red Oaks Volunteer Opportunities • Red Oaks Maintenance Projects • Red Oaks Park Usage • Red Oaks Marketing and Communications Initiatives An offer has been made for the full-time Naturalist position and the candidate has accepted. We will have the candidate attend the next Commission meeting to be introduced to the Commission. Please advise if you have any questions or if you need any additional information. 103 Red Oaks Nature Center Programming (through Spring 2014): Naturalist Led: • October 25, 2012 — Nature Sprouts • January 24, 2013 — Nature Sprouts • February 23, 2013 — Tracks on Tees • March 1, 2013 —Fireside Fun • April 3, 2013 — Wild Wednesday — Turtle Talk • April 13, 2013 — Celebrate Earth Day • May 1, 2013 — Wild Wednesday — Vernal Pond Life • May 11, 2013 — Wildlife Monts • June 1, 2013 —Nature Sprouts • June 5, 2013 — Incredible Insects • June 29, 2013 — Sun Fun with Reptiles • July 3, 2013 — Wild Wednesday — Red, WILD, & Blue • July 17, 2013 — Grossology Day Camp • July 24, 2013 — Grossology Day Camp • July 25, 2013 - OC-Express • August 7, 2013 — Wild Wednesday — Beautiful Butterflies • August 8, 2013 — OC-Express • August 10, 2013 —Nature Sprouts • August 15, 2013 —Nature Sprouts • August 22, 2013 — OC-Experss • September 4, 2013 — Wild Wednesday — Slithery Snakes • October 2, 2013 — Wild Wednesday — Going Batty • October 12, 2013 — Webelos —Forester Badge • October 17, 2013 —Nature Sprouts • November 2, 2013 — Feathered Fun with Angry Birds • November 6, 2013 — Wild Wednesday - Marvels of Migration • November 23, 2013 — Brownies — Senses Badge • December 4, 2013 — Wild Wednesday — Oh Deer! • December 14, 2013 — Holiday Bonfire and Yule Log Craft • January 11, 2014 — NatureFit: Snowshoe Basics C:\Users\vall<ov\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlool<\Z9UORY7D\RONC Programming List.docx 104 Red Oaks Nature Center Programming (through Spring 2014): • January 15, 2014 — Wild Wednesday — Arctic Creatures • January 18, 2014 — Daisies — Clover Petal (Use Resources Wisely) • January 29, 2014 — Nature Sprouts • February 8, 2014 — Pottery of the Earth Workshop • February 19, 2014 — Wild Wednesday — "Owl " Always Love You • February 22, 2014 — Maple Magic — DIY • March 15, 2014 — Letterboxing Basics — A Family Program • March 19, 2014 — Wild Wednesday — Signs of Spring • UPCOMING: April 5, 2014 — Cub Scouts — Wildlife Conservation Pin • UPCOMING: April 12, 2014 — Awesome Eggs • UPCOMING: April 16, 2014 — Wild Wednesday — Sounds of Spring • UPCOMING: April 25, 2014 —An Evening ofAmphibians • UPCOMING: May 8, 2014 — Nature Sprouts • UPCOMING: May 10, 2014 — "Mother" Nature • UPCOMING: May 17, 2014 — Junior Girl Scouts — Habitat Badge • UPCOMING: May 21, 2014 — Wild Wednesday — Animal Babies • UPCOMING: May 31, 2014 — NatureFit: Healthy Hiking • UPCOMING: June 18, 2014 — Wild Wednesday — Fish Frenzy Greenhouse Led: • October 5, 2012 — Vanishing of the Bees Movie • November 14, 2012 —Holiday Wreath Decorating Workshop • February 20, 2013 — Hypertz fa Hype • March 27, 2013 — Fresh Spring Floral Arranging • July 31, 2013 — Gardening for Biodiversity • November 13, 2013 — Bow -making Made Easy Natural Resources Education Led: • October 13, 2012 —Native Tree Identification Walk • November 7, 2012 — The Clinton River Watershed Story C:\Users\vall<ov\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlool<\Z9UORY7D\RONC Programming List.docx 105 Red Oaks Nature Center Programming (through Spring 2014): • November 18, 2012 — Christmas Bird Count Workshop • February 2, 2013 — Protecting Water Quality • February 27, 2013 —Adopt a Natural Area Opportunities • March 16, 2013 —Attracting Bluebirds to Your Yard • April 20, 2013 — Nature .Iournaling • June 7, 2013 —Nature at Night • June 12, 2013 — Composting for Earth's Sake • August 21, 2013 — Night Chorus • September 18, 2013 —Monarch Migration • September 19, 2013 —Invasive Species 101 • November 20, 2013 — Sleuthing at Birdfeeders • January 8, 2014 — Water Quality — Ask the Bugs! • February 12, 2014 —Evening with Nature Author & Artist • UPCOMING: March 29, 2014 — Nature .Iournaling • UPCOMING: April 12, 2014 — Invasive Species Change Native Ecosystems • UPCOMING: May 10, 2014 — Go Native! 3/19/2014 BP/LC C:\Users\valkov\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z9UORY7D\RONC Programming List.docx 106 NRE VOL Events -At Red Oaks Nature Center Aug 2012 - May 2014 Program Date Time # Location Partner/Sponsors Note Urban Coyote Aug 11 1 -2 pm 7 Red Oaks Nature Center Wayne State Univeristy Clinton River Watershed Story Nov 7 7- 8:30 10 Red Oaks Nature Center CRWC Christmas Bird Count Workshop Nov. 18 3 - 4:30 20 Red Oaks Nature Center Oakland Audubon Protecting Water Quality Feb. 2 1-2:30 0 Red Oaks Nature Center MSUE Canceled low reg. Vol/Staff Herp Training Feb. 20 6:30 - 8 pm 22 Red Oaks Nature Center Req by staff Done by BC Attracting Bluebirds Mar16 1:30 - 3 18 Red Oaks Nature Center NRE Nature at Night June 7 7:30 - 9:30 54 Red Oaks Nature Center Grant OBC Composting for Earth's Sake June 12 6:30 8 pm 38 Red Oaks Nature Center SOWA Gardening for Biodiversity July 31 6:30 - 8 pm 22 Red Oaks Nature Center SE Michigan Wild Ones Night Chorus Aug 21 7 - 8:30 pm 0 Red Oaks Nature Center NRE (Canceled low reg. Monarch Migration Sept 18 6:30 - 8 pm 13 Red Oaks Nature Center NRE Bird Sluething Nov. 20 6:30 - 8 pm 0 Red Oaks Nature Center Wildbirds Unlimited Berkley Canceled low reg. Water Quality - Ask the Bugs Jan. 8 6:30 - 8 pm 0 Red Oaks Nature Center CRWC Canceled low reg. Evening with the Author Feb. 12 6:30 - 8 pm 11 Red Oaks Nature Center NRE Nature Journaling March 29 1 - 3 pm Red Oaks Nature Center Oakland Audubon In the future Invasive Species April 12 2 -3:30 pm Red Oaks Nature Center Conservation Stewards I In the future Go Native May 1 u 2- 3 pm Red Oaks Nature Center SE Michigan Wild Ones I In the future I I 107 gERVICf , C1 � \ m w z o COMM UNITYSER 1 CEAWARDS MRPA AWARD C01MMITTEE Wendy Wilmers-Longpre - Awards Committee Chair City of East Lansing Parks, Recreation & Arts Sal DiCaro, CPRP Macomb Township Parks and Recreation Darrin Duistermars Holland Township Parks and Recreation Kae Eidson, CPRP Grand Blanc Parks and Recreation Terry Fields Oakland County Parks and Recreation Portia Fields -Anderson, CPRP, CTRS City of Pontiac Brett Kaschinske, CPRP Lansing Parks and Recreation Kyle Langlois, CPRP Sterling Heights Parks and Recreation Carla Scruggs Saline Parks and Recreation Linda Walter, CPRP Clinton Township Parks and Recreation A special thank you to the entire staff at the Hannah Community Center for hosting rthe Community Service Awards! � Rpe ftnraftft and ParkChIg" flu0q UOR www.mrpaonIine,org PROVING 'PARKS AND RECREATION M A T T E R WELCOME TO THE _ SERVICE. _ COMM UNITYS AWARDS Presented by the Michigan Recreation & Park Association MARCH 19, 2014 Welcome and Introductions Derek Smith, MRPA President Wendy Wilmers Longpre, MRPA Awards Committee Chair Presentation of Youth Sports Awards Derek -Smith, MRPA President Presentation of Margaret Whitehead Senior Awards Derek Smith, MRPA President Presentation of MRPA Community Service Awards MRPA Awards Committee Members RPA Michigan Racreotion and nark Association Photos courtesy of Huron -Clinton Metroparks, Lansing Parks and Recreation and Oakland County Parks. THIS YEAR'S COMMUNITY SERVICE AWARDS ARE - GIVEN TO THE FOLLOWING GROUPS, ORGANIZATIONS"` AND INDIVIDUALS FOR THEIR ONGOING AND a� a, Ilp ,i t TIRELESS COMMITMENT TO PARKS AND RECREATION j« PROGRAMS AND SERVICES IN THEIR COMMUNITIES. •nati�re�.In�u■v�ra■ar.r=,1•�;ar_->lw•,e.«:• Glen Rucrynski - Prentice Gardner, Oak Park Northern Michigan Mountain Bike Association •1■ir-�re�..j�.te�r.i■ir:�-�1•�:ar-�rt•�ei«:r Michigan DNR Tracy Ostrander, Lansing Friends of Negwegon State Park n•nir-frvwI'll Michigan DNR Anthony Simmons, Oak Park Clinton Valley Lions Club . _ T . . - . Clinton Township Parks and Recreation YEAR FOR LEADERSHIP Linda Mahoney, Dearborn Heights Neighborhood Club Board of Trustees Grosse Pointe Neighborhood Club - r . • • - • .. SERVICE Boy Scout Troop 1085 - Berkley, MI Ella Glassmeyer, Berkley Berkley Parks and Recreation i••�u�urrr►�r�r�-ta:ar�•r�e��rer:a•�--f Barb Jensen Huron Clinton Metroparks Friends of the Cadillac Pathway Owain Kert Michigan DNR Huron Clinton Metroporks Fenner Conservancy Board _ Al.locobelli,, Chrysler Lansing Parks and Recreation _ _ _- City of Pontiac Old -Oakland Neighborhood Association - Flint River Valley Steelheaders Joe Duds, -President Genesee County Parks and Recreation Lansing Parks and Recreation- - Michael Murphy & 3edgewick 84erweda Kelly Colflesh Architects Mercian Township Parks and Recreation Grand BlancParksand Recreation John Hesse - Mid -Michigan Steelheaders Club Crane -Park Volunteers Ingham County Parks Kalamazoo Parks and Recreation Matt Rinker Ingham County Parks Brandon Scott East Lansing Parks, Recreation & Arts Oakland County Health Division Oakland County Parks and Recreation Clinton River Area Mountain Bike Association Oakland County Parks and Recreation Nick Mansour City of Pontiac Manchester Wellness Coalition City of Chelsea Huron River Watershed Council Riverside Kayak Connection/Community Outreach ,Biruce Whitfield Saline Parks and Recreation I • SERVICF ; I c ; A C 0 M M U N I T Y .I=TTf;„�1rtw F�AWARDS 109