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Home My WebLink AboutAgendas/Packets - 2014.04.23 - 402512800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com 0MAKLANDCOUNTYPARKS April 10, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. . Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, April 23, 2014 10:30 a.m. PURPOSE ................................ REGULAR MEETING/ BUDGET STUDY SESSION This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil Gerald A. Fisher Exec 've Officer Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Next Meeting: May 7, 2014 @ 9:00 a.m. Pecky D. Lewis, Jr. Chairperson Emeritus Oakland County Parks & Recreation Admin. Bldg. A. David Baumhart III 2800 Watkins Lake Road Gregory C.Jamian Waterford, Michigan 48328 Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a meeting of the Oakland County Parks and Recreation Commission will be held at 10:30 a.m. on Wednesday, April 23, 2014, at the Oakland County Parks & Recreation Administration Building, located at 2800 Watkins Lake Road, Waterford, Michigan 48328 for the purpose of having a Budget Study Session on the FY 2015-2017 Budget. GERALD A. FISHER • VVU it/UM Telephone: (248) 858-4603 Page #"s 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 1-55 5. Approval of Minutes: 6. Public Comments: 7. REGULAR AGENDA: Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, April 23, 2014 10:30 AM Agenda Regular Meeting of 04/02/14 6 A. FY 2015-2017 Budget Overview/Process 7-31 B. FY 2015-2017 OCPRC Proposed Capital Equipment Budget Request 31-128 C. FY 2015-2017 OCPRC Proposed Capital Improvement Projects 8. OLD BUSINESS 9. NEW BUSINESS 10. ADJOURN Action Required Presenter/Phone # (*) ------ G. Fisher 514.9814 Approval G. Fisher/D. Stencil 858.4944 Approval V. Valko 858A603 --- -- G. Fisher Informational D. Stencil/J. Phelps 858.5319 Informational T. Hughes 343.1011/J. Dunleavy 858.4647 Informational M. Donnellon 858.4623/S. Wells 858.4634/D. Stencil Next Meeting: 9:00 a.m. on May 7, 2014 Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 *1 Dote: All phone numbers are Area Codes (248) unless otherwise noted. Oakland County Parks and Recreation Commission Meeting April 2, 2014 Chairman Fisher called the meeting to order at 9:03 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: Robert E. Kostin ALSO PRESENT: Parks and Recreation OC Fiscal Services OC Facilities Maintenance & Operations Oakland County 4-H Fair Association Graber & Associates, LLC Auch & Associates APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Phil Castonia, Business Development Rep. Mike Donnellon, Chief -Park Facilities Maint. & Dev. Sandy Dorey, Recreation Program Supervisor Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Terry Fields, Chief -Recreation Programs & Services Donna Folland, Project Advisor Tom Hughes, Chief -Park Ops. & Maint.- S. District Jennifer Myers, Architectural Engineer II Melissa Prowse, Business Development Rep. Jeff Phelps, Supervisor II Paul Zachos LC Scramlin, Director Geoff Graber Danielle Nokielski Moved by Mr. Scott, supported by Mr. VanderVeen, to approve the agenda with the following changes: Change Items: 8 B-1.13 to Item 8 C; Item 8C to Item 8D; and Item 8D to Item 8E. AYES: Fisher, Baumhart, Jamian, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Scott, supported by Mr. Jamian to approve the minutes of the Special OCPR Commission meeting of March 12, 2014, with the following change: Delete the last paragraph under Communications and Marketinq AYES: Fisher, Baumhart, Jamian, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 1 (Commission Meeting, April 2, 2014) PUBLIC COMMENTS: Sandy Dorey, Recreation Program Supervisor, informed the Commission of the upcoming Marshmallow Drop event scheduled at Catalpa Oaks on Friday, April 18, 2014, at 10:00 a.m. and invited them to attend the festivities. She also informed the Commission that Oakland County Credit Union will be one of the sponsors of the event. Vice Chairman VanderVeen will be assisting with dropping the marshmallows over Catalpa Oaks Park from the helicopter. Commissioner McGillivray informed the Commission of the Red Oaks Nature Center and George W. Suarez Friendship Woods Spring Cleanup that is scheduled on Sunday, April 27, 2014, at 9:00 a.m. CONSENT AGENDA: Moved by Mr. Jamian, supported by Mr. Baumhart to approve Items 7 A-H under the Consent Agenda as follows: • Fiscal Services OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 02/28/14 (FM 05, FY14) • Fiscal Services Monthly Revenue and Expenditure Comparison Report for Month Ending 02/28/14 (FM 05, FY14) • Fiscal Services Monthly Revenue and Expenditure Average Comparison Report for Month Ending 02/28/14 (FM 05, FY14) • Fiscal Services Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 02/28/14 (FM 05, FY14) • FY 2014 Non-CIP Projects Update • Preliminary CIP Schedule (previously listed under the EOR) • Proposed OCPRC Meeting Site Location for May and June OCPRC Meetings • Profitable Foods Evaluation Report for OCPRC Concession/Banquet Operations AYES: Fisher, Baumhart, Jamian, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: Process for Master Planninq and Implementation of Individual Parks Project Advisor Donna Folland provided the Commission with an update on the process for the Master Planning and implementation process of the individual Oakland County Parks. The update is intended to provide a structure and schedule for staff to provide park master planning deliverables to the Commission and to request input and/or decisions from the Commission. Donna explained that with the recent changes there will be six phases in the overall process. Those include: I. Pre -Planning Year 1 II. Inventory and Analysis Year 1 III. Concept Development Year 2 IV. Concept Refinement Years 2-3 V. Forecasting Year 3 VI. Evaluation Years 3-11 Before anything is finalized in this process and goes out for public engagement it will be brought back for the Commission to review. 2 (Commission Meeting, April 2, 2014) Construction Renovation Approval: Conceptual Approval- Glen Oaks, White Lake Oaks and Sprinafield Oaks Golf Course Irriaation Replacement -Phase I Moved by Mr. Baumhart, supported by Mr. Jamian to approve proceeding with the necessary construction documents by Graber & Associates, LLC, and bidding for construction for the Glen Oaks, Springfield Oaks and White Lake Oaks Golf Course Irrigation Replacement — Phase I, contingent upon staff presenting all project related costs for Commission approval of construction. AYES: Fisher, Baumhart, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Waterford Oaks Master Plan RFQ and Enterprise Manaaement Proposal - Informational Staff presented a draft of a Request for Qualifications (RFQ) for the Waterford Oaks Master Plan and Enterprise Management. This proposal is a different process for obtaining consultant assistance to help with master planning where it goes beyond the scope of staff's expertise. Staff has been working with our consultant from PROS Consulting and he has recommended this process. A committee consisting of staff, our consultant and Commission member(s) would be involved in the process. This process would give designers an opportunity to participate in a competition to prepare a plan which would provide the basics of a master plan to meet our goals. They will also be required to provide business planning. Then the committee would then select one design and a specific designer that would assist in the implementation of the plan. This proposal would also allow staff to take necessary steps to improve cost recovery and utilize at every park, where applicable. The document would be the property of Oakland County Parks and Recreation. OCPR has utilized this method in the past at Red Oaks Waterpark. Commissioner Jamian asked if we could involve some of the local universities to see if they would be able to offer additional information or assistance. Staff indicated they would check with Oakland County Purchasing regarding this matter. The Commission requested this item be placed on the next regular OCPR Commission meeting agenda on May 7, 2014, in order to obtain more information on this process from PROS Consulting. Temporary Use Permits Leadership Oakland Oktoberfest and Oakland Countv 4H Fair Association Permit for Michiaan Antiques Festival Moved by Mr. McGillivray, supported by Mrs. Long to approve the sale of alcohol on OCPRC property and the corresponding Temporary Use Permit for the use of the County Market for the Oktoberfest event to be held October 22, 2014; and Approve the sale of alcohol on OCPRC property, and the corresponding Temporary Use Permit for the Oakland County 4H Fair Association to host craft beer sales at the Michigan Antiques Festival at Springfield Oaks County Park May 3-4, 2014, and October 4-5, 2014. AYES: Fisher, Baumhart, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 3 (Commission Meeting, April 2, 2014) Oakland Parks Foundation Lease Amendment Request Oakland Parks Foundation submitted a request to reduce the amount of monthly rent they are paying for the Ernst house. This request would also reduce the space they would utilize within the building from 717 sq. ft. to 112 sq. ft. After discussion Commissioner McGillivray requested additional information on the Foundation including the number of members, how much money they have raised, and what they have done with any funds raised to date. Moved by Mr. Lewis, supported by Mrs. Long, to postpone action on this matter until the next regular OCPR Commission meeting. AYES: Fisher, Baumhart, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. It was also requested that representatives from the Oakland Parks Foundation Board be present at the meeting when this is brought back to the Commission. STAFF REPORTS: Participation and Program Review FY 2014, Month 05 The Participation and Program Review report for FY 2014, Month 05 was received. Food and Beveraqe Committee Update Business Development Representative Phil Castonia provided a Food and Beverage Committee update. A new sub -committee of the Food and Beverage Committee has been formed to review the Request for Qualifications (RFQ) in order to help evaluate the current OCPR Food and Beverage facilities. All but the banquet facilities are contracted out. The plan is to have a recommendation in June and be in operation before late summer. Commissioner Jamian requested that staff put together a chart showing where we are in the Food and Beverage process, showing what is done, what needs to be done and what areas need more focus. Executive Officer's Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - Update on the exception approval from the Michigan Barrier Free Design Board and Springfield Township Board on the vertical platform lift at the Ellis Barn at Springfield Oaks - A new OCPR Naturalist and Recreation Specialist have been hired and will be present at the next regular Commission meeting to be introduced to the Commissioners - Stephen Whaley has been promoted to the Park Supervisor position to replace Tom Hughes who was recently promoted to Chief -Park Operations and Maintenance-S. District - Update on Red Oaks Nature Center operations - Update on timeline for the Service Portfolio - OCPR Commission Budget work study sessions scheduled for April 23, 2014 and May 21, 2014 - Reminder for the OCPR Marshmallow Drop scheduled Friday, April 18, 2014, at Catalpa Oaks OCPRC Executive Committee Update Chairman Fisher advised the Commission that the discussion at the last Executive Committee meeting primarily focused around the upcoming OCPR Commission agendas and content. 4 (Commission Meeting, April 2, 2014) CIP/Maintenance Proiects Quarterlv Update Mike Donnellon, Chief of Park Facilities Maintenance and Development gave a presentation and update on the status of the CIP/Maintenance projects in the Oakland County Parks. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There was no new business to report. CLOSED SESSION: Moved by Mr. Scott, supported by Mrs. Long, to adjourn to a Closed Session for the purpose of discussing possible land acquisition. ROLL CALL VOTE: AYES: Baumhart, Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting was adjourned to a closed session at 10:38 a.m. Moved by Mr. Scott, supported by Mr. VanderVeen, to reconvene the Commission Meeting to Open Session. ROLL CALL VOTE: AYES: Baumhart, Fisher, Jamian, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting re -convened to open session at 11:33 a.m. ADJOURNMENT: Meeting adjourned at 11:33 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 5 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 23, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: April 17, 2014 Subject: FY 2015-2017 Budget Overview/Process INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 A ADMINISTRATION Fiscal Services Supervisor II Jeff Phelps and I will provide the Commission with an overview of the FY 2015-2017 Oakland County Parks and Recreation Budget, including the schedule and the process. The enclosed documents are for your review as part of the FY 2015-2017 Proposed Budget Presentation. We encourage the Commission's review and participation. If you have any questions please do not hesitate to contact the Presenter ahead of time or ask you questions during the Budget workshop sessions. 6 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA ann THf91. uW I—:a.—&uui I'd —11—l"n uu i ry +r.1 W,. .11 Al. n i, 1141 14 1i uuvu uu i u n� OU(mm0M'; .11 uni i ulfiiVmfu dll'1Aiuu n�i�Lui �ur.vn .R�Marllithln +u.. u.n -- APRIL 23, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer James C. Dunleavy, Chief of Parks Operations— North District Thomas J. Hughes, Chief of Park Operations — South District Submitted: April 15, 2014 Subject: Proposed FY 2015 Capital Equipment Plan INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 B PARK OPERATIONS The Oakland County Parks staff has developed a 15-year capital equipment plan to help forecast the future of our existing equipment. The 15-year capital equipment plan has been a useful tool in determining what equipment needs to be replaced, both long and short term. This plan also gives us an opportunity to review inventory of park capital equipment and how long equipment is kept in service. Each budget year this plan is revised by Parks staff to determine the importance of what is needed to be replaced. A historical analysis of Capital Equipment expenditures for FY 2010-2014 and the proposed Capital Equipment expenditures for FY 2015 are included in the attached PowerPoint presentation. ATTACHMENTS - Capital Equipment Program PowerPoint Presentation 7 =1 rhA Wil NIL 1914KO Proposed FY log 2015 Capital Equipment Plan F-I Summary Staff has developed a 15 year capital equipment plan to help project into the future to identify equipment that needs to be replaced. This plan is reviewed on an annual basis and will be adjusted as needed based on the condition of each piece of equipment. Staff will be adding the equipment replacement at the banquet centers into the future capital equipment plan. Fi , `% III $900,000 - $700,000 $600,000 $500,000 -� $400,000 - $300,000 - - $200,000 - $100,000 - - - $ 0 FY 2000 FY 2001 FY 2002 FY 2003 1 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 ■ Capital Equipment $650,176 S451,525 S;424,495 $697,276 $427,383 $377,634 $350.730 $391,825 $293,35D $358,281 0Mobile Rec $124,058 $27,113 $0 SE6,534 $22,648 SID $0 $0 $71),596 $0 6 Total S774,234 $478,63,5 $424,495 $783,810 $450,031 s377,634 S3S0,730 U91,825 $363,946 $358.281 Capital $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 FT2010 Equipment FY2015 Purchasedi - - FY 2010 I FY 2011 L FY 2012 FY 2013 FY 2014 +�Capitat Equipment Purchased Mobile Rec Total 5374,121 $0 $13,356 $0 S101,318 $1Q6,000 $181,666 $115,000 $447,000 $231,500 $374,121 $13,35 $207,318 $296f668 $678,500 Proposed FY 2015 $478, 500 19, 500 $498,000 Proposed FY 2015 Capital Equipment Existing Replacement or New Estimated Budget Year Capital Equipment Equipment Cost Equipment Type Addison Oaks 2002 Kawasaki Mule Utility Vehicle Kubota RTV $ 18,000 Addison Oaks 1997 JD Outfront Mower Mower Hustler Z-Turn Mower $ 15,000 Facilities Maintenance - - Infrared Camera $ 6,500 Facilities Maintenance 1994 Morbark Chipper Chipper $ 35,000 Facilities Maintenance - - Equipment Lift $ 33,000 Glen Oaks 1994 Greensmower Mower Toro Greensmower $ 27,000 Groveland Oaks 2000 Hustler Mower Hustler Z-Turn Mower $ 15,000 Groveland Oaks 1990 Olathe Debris Sweeper Smitcho Sweepstar $ 30,000 Independence Oaks 2001 Hustler Mower Hustler Z-Turn Mower $ 15,000 Independence Oaks 1998 Steiner Tractor Ventrac 4200 $ 24,000 Lyon Oaks 2006 Groundsmaster Mower Toro 4500D $ 59,000 Lyon Oaks 1987 Sand Pro Bunker Rake Toro Sand Pro $ 19,000 Mobile Rec - - Trailer 2 Special Events Trailers $ 12,000 Mobile Rec - - Trailer Tent Trailer $ 7,500 Red Oaks 2003 John Deere Gator Utility Vehicle Toro Workman MD $ 15,000 Red Oaks 1996 HR 5111 Mower Mower Toro 4500D $ 59,000 Springfield Oaks 1998 Greensmower Mower Jacobsen Greensking IV $ 25,000 Springfield Oaks 2002 3500-D Mower Toro 3500D $ 33,000 Waterford Oaks 1993 HR 5111 Mower Mower Toro 4100D $ 50,000 TOTAL: $498,000 12 Utility Vehicle Kubota 1100 RTV Addison Oaks Addison Oaks is replacing their 2002 Kawasaki Mule with a 2015 Kubota 1100 RTV. The Kubota will be used for trail maintenance, parking lot maintenance, and fence line repair. The Kubota 1100 RTV is an all weather utility vehicle and will be used in summer and winter operations. The 2002 Kawasaki Mule will be sent to the County Auction. 13 Mower Hustler Super-Z Addison Oaks $15,000 Addison Oaks is replacing their 1997 John Deere F-1145 Outfront Mower with a 2015 Hustler Super-Z. The mower will be used for mowing lawn and campground areas. The John Deere Outfront mower will be sent to the County Auction. 14 Infrared Camera Facilities Maintenance $6,500 Facilities Maintenance is requesting the new purchase of an Infrared Camera. The camera will be used to analyze heat/efficiency loss and electrical troubleshooting throughout the park system. 15 Morbark Chipper Facilities Maintenance $35,000 Facilities Maintenance will be replacing the 1994 Morbark Chipper With a 2015 Morbark Chipper. The chipper is used for tree limb and pp , 'brush clean up throughout the entire park system. The existing chipper 7 has many failing structural components and will be sent to the County Auction. 16 Mobile Column Equipment Lift Facilities Maintenance $33,000 The Equipment Lift will be used in Facilities Maintenance service various equipment. The Equipment Lift will have the ability to lift buses, tractors and lawn mowing equipment. It will make servicing large profile equipment safer and more efficient. 17 Mower Toro 3150 Greensmower Glen Oaks $27fOOO Glen Oaks will be replacing the 1994 Jacobsen Greensking TV with a 2015 Toro 3150 Greensmaster. The new mower will be used or mowing greens. All greens mowers are cycled through different applications (Tees, Collars, Verticutting and Rolling) until they reach the end of their life cycle. The existing mower will be sent to the County Auction. 18 Mower Hustler Super-Z Groveland Oaks $15,000 Groveland Oaks is replacing their 2000 Excel Hustler 4600 with a 2015 Hustler Super-Z. The mower will be used for mowing lawn and , campground areas. The existing mower is in need of repair and will be sent to the County Auction. 19 Debris Sweeper Smithco Sweepstar Groveland Oaks $30,000 The Sweepstar 48H will replace the 1995 Olathe Sweeper. The Sweepstar sweeper will be used to pick up leaves and other debris at beach and campground areas. The Olathe sweeper will be sent to the County Auction. 20 Mower Hustler Super-Z Independence Oaks 1 l -URI, i $15,000 Independence Oaks is replacing their 2001 Excel Hustler 4600 with a 2015 Hustler Super-Z. The mower will be used for mowing beach and picnic areas. The existing mower is in need of repair and will be sent to auction. 21 Tractor Ventrac 4200 Independence Oaks $24f 000 Independence Oaks is replacing their 1998 Steiner Tractor a 2015 Ventrac 4200 Tractor. The tractor will be used for maintenance tasks all seasons. The existing tractor is in need of repair and will be sent to auction. 22 Mower Toro Grounds Master 4500-D Lyon Oaks Golf Course $59,F000 The 2014 Toro Grounds Master will replace the 2005 Toro Grounds Master. The 2005 has logged over 4,300 hours of operation mowing roughs on the golf course. According to our maintenance logs and equipment mechanics, the average life expectancy of most of our equipment is 4,000 hours. The 2005 Toro will be transferred to Lyon Oaks Park to be used on the Cricket and Soccer Fields. 23 Bunker Rake Toro Sand Pro Lyon Oaks Golf Course $19,000 The 2015 Toro Sand Pro will be used to maintain bunkers at Lyon Oak Golf Course. It will be replacing the 1987 Toro Sand Pro 14. The existing Sand Pro will be transferred to Lyon Oaks Park to assist in field maintenance. 24 (2) Special Event Trailers Recreation Section $12f 000 The Recreation Section will be purchasing (2) special events trailers ($6,000 per trailer). The trailers will be T used for storing and transporting recreation equipment for events. 25 Tent Trailer Recreation Section $7,500 The tent trailer will be used to house and transport tents for special events. The trailer allow for an increase in storage space at the Recreation Storage Garage. 26 w Utility Vehicle Toro Workman MID � Red Oaks Golf Course $15,000 0 The 2015 Toro Workman is an all season vehicle which will be used on the golf course and park for various maintenance tasks. It will also be used for snow removal on all park perimeter walkways. The Workman will replace the current 2003 John Deere Gator, which will be transferred to another park. 27 Mower Toro Grounds Master 4500-D Red Oaks Golf Course $59,000 The 2015 Toro Grounds Master will replace the 1996 Jacobsen HR-5111. The HR-5111 has logged over 5000 hours of operation mowing lawn areas at the Park and Golf Course. According to our maintenance logs and equipment mechanics, the average life expectancy of most of our equipment is 4,000 hours. The HR-5111 will be sent to the County Auction. 28 Mower Jacobsen Greensking IV Springfield Oaks $25'r000 Springfield Oaks will be replacing the 1999 Jacobsen Greensking IV with a 2015 Jacobsen Greensking IV Plus. The new mower will be used for mowing greens. All greens mowers are cycled through different applications (Tees, Collars, Verticutting and Rolling) until they reach the end of their life cycle. The existing mower will be sent to the County Auction. 29 Mower Toro Grounds Master 3500-D Springfield Oaks Golf Course $33fOOO The 2015 Toro Grounds Master will replace the 2002 Toro 3500- D. The existing 3500-D has logged over 5500 hours of operation mowing tee, green and bunker surrounds at the golf course. According to our maintenance logs and equipment mechanics, the average life expectancy of most of our equipment is 4,000 hours. The 2002 Toro 3500-D will be sent to the County Auction. 30 Mower Toro Grounds Master 4100-D Waterford Oaks Waterpark $50,000 The 2015 Toro Groundsmaster 4100-D will replace the 1993 Jacobsen HR-5111. The Toro Groundsmaster will be used to mow lawn areas throughout Waterford Oaks Park. The 1993 Jacobsen HR-5111 will be sent to the County Auction. 31 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 23, 2014 AGENDA ITEM NO. 7 C FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: April 2, 2014 Subject: Project Management Unit - FY2015 Proposed Capital Improvement & Maintenance Project Budget OVERVIEW The following information is provided to the Commission for review of Fiscal Year 2015 Proposed Capital and maintenance projects and programs. Included is a table of proposed projects, with the Project Scope Descriptions, Maps and Photos. This list categorizes the projects between Design, Construction and Programs. • Design Budgets include the necessary investment in completing the conceptual design/engineering for the review of impacts to the maintenance/operations, revenue and customer service. • Construction Budgets include the necessary investment in constructing or implementing a project. • Program Budgets are based upon the replacement or maintenance of various existing infrastructure or facilities within the park system and are managed by the Chiefs and completed with the support of park supervisors and other county resources, such as Oakland County Facilities Planning & Engineering or the Water Resources Commissioners office. All proposed projects have been reviewed and validated by various construction managers and consultants. The determination of the proposed projects are made from life cycle of a structure, surveys/comment cards from our users, input from the users and other staff, and trends. Staff would like input from the Commission on the proposed projects or any other projects that are not on the list. 32 Capital Improvement Summary Capital Improvement Active In -Progress Pending Land Acquisition Pending Maintenance Active In -Progress Pending $7,344,335.00 $1,711,233.42 $355,922.71 Total $9,411,491.13 $1, 000,000.00 Total $1,000,000.00 Total Grand Total of FY2015 Funded .... ....... _._-....._ ' $1,482,500.00 $176,625.00 $27,500.00 ...................... -.............................I............ ............. ....... $1,686,625.00 .......................................................................................... $12,098,116.13 33 FY2015 Proposed Projects for OCPRC Approval Project Cost # Center Project Name Capital Improvement Projects - Design 1 ACC Kitchen Storage Facility - Design 2 ACC Garden/Entrance Landscape Renovation - Design RWP Concession Remodeling - Design 3 WWP Concession Remodeling - Design 4 RWP Restroom-River Pumphouse-Design 5 SAC Dam Improvements - Design 6 SAC Public Address System - Design Total Capital Improvement Projects - Design Capital Improvement Projects - Construction 7 ADD Fuel Tank Replacement -Construction ADD Campground -Concrete Pads -Construction 8 ADD Campground -Pull -through Sites -Construction 9 ADM Energy Management System Upgrade (Phase II) CAT Phase II - Irrigation System - Design CAT Phase II - Recreational Fields - Design 10 CAT Phase II - Recreational Fields - Construction CAT Phase II - Irrigation System - Construction GLC Parking Lot Improvements -Construction 11 GLG Parking Lot Improvements -Construction 12 GLG Drainage Improvement - Construction 13 GRV Campground -Utility Improvements - Construction 14 IND Upper Bushman Boardwalk/Trail Phase II-Constr. 15 LYG Boardwalk, Replacement -Construction RDG Golf Netting, Replacement -Construction 16 WLG Golf Netting, Replacement -Construction 17 RDG Tunnel Replacement -Construction 18 RDP Parking Lot Expansion -Construction NC RSE Boardwalk, North Connector -Construction 19 RSE Trail Development -Phase II 20 RWP Wave Pool -Wave Equipment Replacement -Construction 21 SAC Horse Bldg. K Construct -Construction 22 WTR Office Renovation - Ernst House - Construction Total Capital Improvements Projects - Construction Capital Improvement Projects - Programs 23 ADM Pavement Management Program 24 ADM Roofing Management Program 25 ADM Building Equipment Replacement Program 26 ADM Fenceline Replacement Program Total Capital Improvement Projects - Programs Grand Total All Capital Improvement Projects Budget $13,000.00 $25,000.00 $53,000.00 $37,000.00 $12,000.00 $30,000.00 $30,000.00 $200,000.00 $65,000.00 $150,000.00 $85,000.00 $66,000.00 $20,000.00 $80,000.00 $800,000.00 $200,000.00 $310,000.00 $310,000.00 $180,000.00 $680,000.00 $1,586,335.00 $25,000.00 $30,000.00 $30,000.00 $85,000.00 $525,000.00 $160,000.00 $385,000.00 $325,000.00 $200,000.00 $60,000.00 $6,357,335.00 Page # $300,000.00 104 $150,000.00 106 $37,000.00 107 $300,000.00 108 $787,000.00 $7,344,335.00 34 FY2015 Proposed Projects for OCPRC Approval Project Cost Project Name Budget Page # # Center Maintenance Projects - Design 27 ADM Dog Park Development - Design 28 ADM Electronic Entry Gates - Park -wide Study/Design $27,500.00 $30,000.00 110 112 Total Maintenance Projects - Design $57,500.00 Maintenance Projects - Construction 29 ACC Stucco Repair $20,000.00 30 GLG Exterior Stone Repair $10,000.00 31 RWP Operational Signage-Construction $20,000.00 32 RWP Wave Pool - Structural Assessment/Repair $25,000.00 114 116 118 120 Total Maintenance Projects - Construction $75,000.00 Maintenance Projects - Programs 33 ADM Pavement Maintenance Program $150,000.00 34 ADM ADA Transition Program $350,000.00 35 ADM Carpet/Flooring Management Program $150,000.00 36 ADM Window/Door Replacement $120,000.00 37 ADM Interior/Exterior Painting Management $120,000.00 121 123 124 125 126 Total Maintenance Projects - Programs $890,000.00 Natural Resouce Projects 38 ADM Natural Resource Management Program 39 ADM Tree Planting Program $335,000.00 $125,000.00 127 128 Total Natural Resource Projects $460,000.00 Grand Total All Maintenance Projects $1,482,500.00 35 COU `NLA � D Scope Description Project # 1 C Capital Improvement Status Active ACC Addison Oaks Conference Center Project Name Kitchen Storage Facility - Design CIP Number Project Scope Design/engineering for an approximate 300 SF (24'x12') addition on the existing kitchen cooler storage facility connected to and located north of the existing conference center building's kitchen area to meet existing health and liquor code Project Comments 3-20-2014 - The addition will match the existing structure style, to include the following: Walk-in Cooler Dry grood storage Liquor storage Access hallway/doors Site restoration, including moving the exisitng maintenance access drive. 300 SF @$200/SF = $60,000 10% Contingency = $6,000 Initial construction estimate = $66,000 20% Design/engineering/permits = $1.3,000 Priority Title Regulatory Forecasted Year 2015 Proposed Amount $13,000.00 Budgeted Amount Number of Units 20 Unit Type PCT Unit Cost $13,000.00 36 ' �. `t.r�1r �. I4 t t{ � etV �!`�."� � t - �• Aj, fr t;• � t .a • � s�� . - f ,r y r3 t d 1 �� 2 d �Y J. S%. \ 1 S � ,:i Ix 5� - - �� •Fti �� _S� I - j I 1! �-. I = � - ��f � � y 3 'sit-r � ! yt , y j, "S � ^i 1� � �-i,• t �:y. i AjV op ip(ai LA CIL y r �L; �.... v�^.• ) .y .mac - 7 3 F; ryiZJ.1r t - - y i_• --,�f -' , h - - A- (rt __ `µ , la-i, 3`j'•�'��4 t lP�- � � _ � ItFy#� u Rai -PITs -3-. "'4 � P � _ s4' ,'�{•rX' tie f t=��-iZ"R k �' ��' r.:.fi''iJlCii��, :1 .r `.'_`�[i -�� 1r�,�,. •� - i.:-'�t ..143!' `'�i� .• "� sfi �:�%' i� .� i t i i couNnR D Scope Description Project # 2 C Capital Improvement Status Active ACC Addison Oaks Conference Center Project Name Garden/Entrance Landscape Renovation - Design CIP Number Project Scope Complete landscape planting bed renovation of the existing entrance, courtyard and garden areas, including irrigation, lighting, drainage, brick paver reinstallations, step refurbishment and garden wall replacement. Project Comments 12-17-2013 Newly identified project for FY2015. Existing layout of the paved surface area and gardens wall will essentially remain the same. Need to confirm the following units: Brick Pavers - 8,000 SF @ $5.00/ SF = $40,000 Garden Wall - 500 LF x 6' High = 3,000 SFF x 2 sides = 6,000 SFF x $100/SFF = $60,000 (Courtyard, Entrance and the West and South garden wall) Planting Beds - 12,000 SF x $5.00/SF = $60,000 Irrigation system - $20,000 LS Landscape Lighting $20,000 LS Drainage $20,000 LS Initial Project Estimate = $220,000.00 (FY2016) Design = $22,000 (FY2015) Consider completing the renovation in phases with park staff and resources, however budget is estimated based on contracting the project. Need to confirm project applicability to the Strategic Plan, Five -Year Recreational Master Plan, Park Vision and Facility Concepts (Master Plan), ADA Transistion Plan. Need to consider alternative funding or volunteer opportunities. 1-30-2014 Changed project status from pending to active. Priority Title Customer Service - Facility Enhancement Number of Units 10 Forecasted Year 2015 Unit Type PCT Proposed Amount $25,000.00 Unit Cost $250,000.00 Budgeted Amount 39 a� y t `+ -i a •�'..° ��ait'. If `-441 -'` C" -=:'� a ,u Ai. } �t � � S 1 >y ' •y�rl 1 � T�L' .ter 1E {�.� f -N..� ��. L�w. �Tf:: i t, � rf LL ACC: Garden/Entrance Landscaoe Tenovatior I gig �. . t ,� � t, t �• �,_ �jP, �a � fi 7 i� LQ'"` t 6 "� �k it •'1'`"r�t;' {* ..- dj"r�k;s�� t n15 'G ::�{ x _ K `v, �'-t i'=�t t . � s ��t 1� • �FF, � �,F�, � � '� r {- r'l1 , } p ' 'i�' �. �t ify�- y r ac ski „� t.; t��<* `4. ��, .`•�� + t{ �d ,. . e ,a ACC—Garden/Entrance Landscape Renovation - Design F7' Imo►=' 41 CiAKLAND COUNTY PARKS C Capital Improvement RWP Red Oaks Waterpark Scope Description Project Name Concession Remodeling - Design CIP Number Status Active Project # 3 Project Scope Design/engineering for the remodeling of the existing 2,550 square foot concession building (30x85), including central food service hub for remote concessions, kitchen equipment, retail sundries area and patron queing area. Project Comments 2-25-2014 - Construction estimate/budget will be validated during the conceptual design process for commission approval. Current scope description only includes remodeling within the current building envelope. Concept development through the design/engineering will confirm/validate spatial requirements to meet the intial scope of work. Existing concession building includes the following areas: Public Restrooms - Approx. 20% or 510 SF @ $225/SF = $114,750 Concession Operation Area - Approx. 35% or 900 SF @ $300/SF = $270,000 Storage - Approx. 15% or 400 SF @ $50/SF = $20,000 Public Area - Approx. 30% or 750 SF @ 100/SF = $75,000 10% Contingency = $48,000 Total initial remodeling estimate = $528,000 Concession building construction is slab on grade, masonry wall and metal roof. Priority Title Customer Service - Revenue Generation Number of Units 10 Forecasted Year 2015 Unit Type PCT Proposed Amount $53,000.00 Budgeted Amount Unit Cost $528,000.00 42 IL a - ;W7 m qq RWP — Concession Remodeling - Design • it h, 44 c�M-%KL AR D Scope Description Project # 3 C Capital Improvement Status Active WWP Waterford Oaks Waterpark Project Name Concession Remodeling - Design CIP Number Project Scope Design/engineering for the remodeling of the existing 2,100 square foot concession building (2805), including central food service hub for remote concessions, kitchen equipment, retail sundries area and patron queing area. Project Comments 2-25-2014 - Construction estimate/budget will be validated during the conceptual design process for commission approval. Current scope description only includes remodeling within the current building envelope. Concept development through the design/engineering will confirm/validate spatial requirements to meet the intial scope of work. Existing concession building includes the following areas: Employee Restrooms - Approx. 40 SF @ $225/SF = $9,000 Concession Operation Area - Approx. 600 SF @ $300/SF = $180,000 Storage - Approx. 170 SF @ $50/SF = $8,500 Mechanical Room - Approx. 100 SF @ $100/SF = $10,000 Concession Office - 120SF @ $100/SF = $12,000 Public Queing Area - Approx. 350 SF @ $100/SF = $35,000 Public Seating Area - Approx. 750 SF @ $100/SF = $75,000 10% Contingency = $33,000 Total initial remodeling estimate = $363,000 Concession building construction is slab on grade, masonry wall and metal roof. Priority Title Customer Service - Revenue Generation Number of Units 10 Forecasted Year 2015 Unit Type PCT Proposed Amount $37,000.00 Budgeted Amount Unit Cost $363,000.00 45 WTR: Concession Remodeling - Design 46 WWP —Concession Remodeling - Design 47 9 c bO CL) E n) V) LO au 0 u I CZ,"6AKLAND COUNTY PARKS C Capital Improvement RWP Red Oaks Waterpark Scope Description Status Active Project # 4 Project Name Restroom-River Pumphouse-Design CIP Number 1230 Project Scope Design/engineering of a new 16'x20' family restrooms off existing pumphouse facility as conceptually designed by DLZ. Project Comments 1-30-2014 Changed project status from Pending to Active and Adjusted project fiscal year from FY2016 to FY2015, based upon the completed water park analysis in 2013 by GreenPlay and Water Techology.. 1-31-2014 - DLZ 2009 Budget for a stand alone family restroom was estimated at approximately $95,783. This construction estimate/budget will require review by CM prior to the project being funded. Refer to the DLZ engineering line item estimate for more detail. Modified scope to include approximate size of the family restroom (320 SF). Current construction estimates of restrooms and small size of this project should be approximately $300 to $350/SF, $112,000. No modifications to the current design/engineering budget are required at this time. Anticipate construction to be slab on grade, masonry wall and membrane flat roof, matching existing pump house. Priority Title Customer Service - Facility Enhancement Number of Units 1 Forecasted Year 2015 Unit Type LS Proposed Amount $12,000.00 Unit Cost $12,000.00 Budgeted Amount 49 344 11, �`N"N� Scope Description Project# 5 C Capital Improvement Status Active SAC Springfield Oaks Activity Center/Park Project Name Dam Improvements - Design CIP Number Project Scope Design/engineering for the first phase of improvements identified by SME of the removal and replacement of existing deteriorating water spillway and other site restoration, in collaboration with Springfield Township Officials/Board. Project Comments Partner with Springfield for funding responsibilitiy. Verify Budget with SME Report. 2-7-2014 - Carried FY2014 project design budget over and into FY2015. In discussion with Springfield Township Officials , who have a finacial interest in the maintenance of this Mill Pond, staff and officials are exploring options, alternatives and opportunities with this dam, inlcuding additional partnering and funding. No design or construction work is expected for FY2014, however staff are finalizing an Inter -local agreement for project management and process, that will require General Commission Approval in FY2014. Anticipate OCPRC General Approval at May/June/July Commission meeting (Subject to Change). 3-38-2014 - Adjusted budget amount per construction management review from $150,000 to $195,000. Adjusted FY2015 Budget to included only 15% of construction costs for design/engineering $30,000. 4-9-2014 - Changed Project Priority from 3 to 2. Priority Title Regulatory Forecasted Year 2015 Proposed Amount $30,000.00 Budgeted Amount Number of Units 15 Unit Type PCT Unit Cost $195,000.00 51 Lo f J!, SPRINGFIELD OAKS DAVISBURG DAM 1 41 k 0-W i At 0 75 150 PROJECT LOCATION woo 300 450 600 eet N 52 1 • r �{r I i 1 � � �� • 9 l 40 J n� dp t I vim 1 COUNTY�R Q Scope Description Project # 6 - - C Capital Improvement Status Active SAC Springfield Oaks Activity Center/Park Project Name Public Address System - Design CIP Number Project Scope Design/engineering for a new facility -wide public address system for emergency preparedness, event annoucements and cross -marketing of park -wide recreational opportunities, replacing an existing system that does not meet coverage areas of the Project Comments 2-25-1014 - Previous public adress (PA) system was constructed based on event needs and minimally address public safety or facility coverages. This system must not only consider public safey and event specific annoucements, it must include cross marketing opportunities utilizing the PA System. Priority Title Forecasted Year Proposed Amount Budgeted Amount The facility area that this system should adress is approximately 50 - 60 acres in size, including: Lawn & gravel parking areas, including approximately 3,300 spaces (40 acres) 3300 spaces @ 500 SF/Space divided by 43,560SF/Acre = 38.7 acres of parking 40 acres of Coverage @ $1,000 per acre = $40,000 (10) interior building areas @ $10,000 - $15,000 Each = $150,000 (2) Outdoor Event Arenas @ 25,000 - $30,000 Each = $60,000 10 % Contingency $25,000 Total estimated initial Construction Budget = $275,000 The design/engineering should consider the following (1) Central control station (2) Event Arena control stations Emergency Communication System between facilities 3-28-2014 - Adjusted total constrution estimate based upon construction management review from $275,000 to $300,000. This adjustment did not affect the design budget. Health and Safety 2015 $30,000.00 Number of Units 10 Unit Type PCT Unit Cost $275,000.00 54 QWW6AKLAND COUNTY PARKS 1 C Capital Improvement ADD Addison Oaks Scope Description Project Name Fuel Tank Replacement CIP Number Status Active Project # 7 Project Scope Replacement of an existing non -compliant fuel tank utilized by park maintenance staff Project Comments 12-16-2013 - Original $25,000 was based on installation of GRV Fuel tank in early 2000's that did not include site work. Project was issued to receive bids for FY2014 in August 2013 that included additional site, electrical and demolition of the existing tanks. (3) bids were received ranging between $45,000 and $65,000. Project put on hold until spring 2014 with staff completing the necessary sitework. 1-22-2014 - Due to limited staff resources, the project status will remain 'Active' for FY2015 and increased to accommodate all site related work. Priority Title Regulatory Forecasted Year 2015 Proposed Amount $65,000.00 Budgeted Amount Number of Units 1 Unit Type LS Unit Cost $65,000.00 56 EbS •'t� iMAINTENANCE BUILDING t p t r. p, * t' PARK ENTRANRome o-Rd CE��. till `+* � � , r t I + a rw N4)ELECTRICAL;METER'$ t Mf DISTRIBUTION,PQNEL (SEE A-2) oApdt Z ORM DRAIN oWet 15'z25'IPAD •(SEEJA=:1) %li a t - � I ADDISON FUEL TANK,REPLA'CEMENT LOCATION MAP & SITE LAYOUT N MAY'2013 0 10 20 40 so so Cnu. 57 Top Left: Northeast Viewpoint Bottom Left: Northwest Viewpoint overhead and profit for the removal and replacement of two existing, obsolete fuel tanks, including but not limited 58 A-2 Fuel Tank— Existing Electrical Left: Westward viewpoint to electrical source into building, near existing generator. Top Right: Interior distribution electrical panel Lower Right: Electrical Fuse Panel N,Vmm U1 59 �AKLAND COUNTY PARKS C Capital Improvement ADD Addison Oaks Scope Description Status Active Project # 8 Project Name Campground -Concrete Pads -Construction CIP Number Project Scope Phased Installation of concrete RV pads, similar to Groveland Oaks Section A, including earthwork, base concrete and restoration Project Comments Consider a phased approach to installation and utilize existing skilled maintenance staff. Continued comments from public, may result in increase fees. $150,000 in 2015. $150,000 in 2016. $141,000 in 2017. 12x30 = 360sf @ $5 = $1,800 per site Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-9-2014 - Project unchanged. 1-30-2014 Changed project status from Pending to Active. 3-5-2014 - Changed unit costs per site to $2,500 to include restoration. Customer Service - Revenue Generation 2015 $150,000.00 Number of Units 42 Unit Type SITE Unit Cost $5.00 60 10"AKLANQ COUNTY PARKS C Capital Improvement ADD Addison Oaks Scope Description Project Name Campground -Pull -through Sites -Construction CIP Number 1845 Status Active Project # 8 Project Scope Construction of pull -through sites in camping section A that utilizes existing campsites with the construction of a new gravel road Project Comments Based on comment cards as well as increased size of RV's. Revenue opportunity for this convenience. Original budget of $50,000 was based on a single gravel road through the middle of the existing campground loop. Upon design/engineering verification, an addition interior loop was required therefore increasing the length of the gravel road. This new design was given to our annual contractor for a proposal to complete the work in FY2014, which was approximately $85,000. Since another active project was forecasted for this same campground loop to install concrete pads, it was decided to postpone this project until Fall of 2014 to complete in conjunction with the concrete pads utilizing our construction management contract. Priority Title Customer Service - Revenue Generation Number of Units Forecasted Year 2015 Unit Type Proposed Amount $85,000.00 Unit Cost Budgeted Amount 61 + 1r\i4 1 i } � r � �t • r$ 11 f Ae y • � d iti y � i M-0 ADD — Campground Concrete Pads - Construction I r 63 �AKLAND COUNTY PARKS KS Capital Improvement ADM Administrative Services Scope Description Project Name Energy Management System Upgrade (Phase II) CIP Number Status Active Project # 9 Project Scope Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Project Comments 1-22-2014 - Refer to attached project justification sheet. At this time, a Request for Proposals has been issued through OC Purchasing. Priority Title Forecasted Year Proposed Amount Budgeted Amount Customer Service - Efficiency/Operational Savings 2015 $66,000.00 Number of Units Unit Type Unit Cost 1(4"V�'IWAKLAND COUNTY PARKS 116�cirlfan.lLK1�•.n�NR�iva C Capital Improvement CAT Catalpa Oaks Scope Description Project Name Phase II -Irrigation System -Design CIP Number Status Active Project # 10 Project Scope Design/engineering for the Installation of an underground irrigation system for the Recreational Fields as part of the Phase II development plan identified in the approved January 2011 Business Plan. Project Comments $58,000 was quoted for mains and booster pump only. Phase I Restroom/Concession Building has been sized to accommodate the necessary pumping station. 1-22-2014 Adjusted fiscal year form FY2015 to FY2017. Original 2011 business plan, Phase II Development included an estimated $818,100. for the recreational fields , irrigation, sledding hill and asphalt trail loop by Barton Malow Design, Inc. The irrigation budget was adjusted upon reciept of unapproved bids amounting to approximately $200,000, Construction estimate/budget will be validated during the conceptual design process for commission approval. Priority Title Customer Service - Revenue Generation Number of Units 10 Forecasted Year 2015 Unit Type PCT Proposed Amount $20,000.00 Unit Cost $ 200,000.00 Budgeted Amount �-p (4191AKLAND COUNTY PARKS C Capital Improvement CAT Catalpa Oaks Scope Description Project Name Phase II -Recreational Fields -Design CIP Number Status Active Project # 10 Project Scope Design/engineering for the renovation of the existing Recreational Fields as part of the Phase II development plan identified in the approved January 2011 Business Plan. Project Comments 1-22-2014 Adjusted fiscal year form FY2015 to FY2017. Priority Title Forecasted Year Proposed Amount Budgeted Amount Original 2011 business plan, Phase II Development included an estimated $818,100. for the recreational fields , irrigation, sledding hill and asphalt trail loop by Barton Malow Design, Inc. Construction estimate/budget will be validated during the conceptual design process for commission approval. Customer Service - Revenue Generation 2015 $80,000.00 Number of Units 0 Unit Type PCT Unit Cost $800,000.00 66 Scope Description Project # 10 C Capital Improvement Status Active CAT Catalpa Oaks Project Name Phase II -Recreational Fields -Construction CIP Number Project Scope Renovation of the existing Recreational Fields as part of the Phase II development plan identified in the approved January 2011 Business Plan. Project Comments This would include all necessary site development for these field Including sledding hill. As of February 28, 2013 there is a funded balance of $250,000. The funded balance has been adjusted by $550,000 to reflect site and building modifications/validations brought to light during the design process. 1-22-2014 Adjusted fiscal year form FY2016 to FY2018. Original 2011 business plan, Phase II Development included an estimated $818,100. for the recreational fields , irrigation, sledding hill and asphalt trail loop by Barton Malow Design, Inc. Construction estimate/budget will be validated during the conceptual design process for commission approval. 3-28-2014 - Moved the construction budget from 2018 to 2015, based upon the poor condition of the soccer fields and that the soccer groups will no longer be able to play due to risk and liability. It is anticipated that a design/engineering Request for Proposals to be approved by the commission in July/Aug of 2014 as an unbudgeted FY2014 project. Construction estimate/budget will be validated during the conceptual design process for commission approval. Priority Title Customer Service - Revenue Generation Number of Units 1 Forecasted Year 2015 Unit Type LS Proposed Amount $800,000.00 Unit Cost $800,000.00 Budgeted Amount �-fi '(4-'VSVAKLAND COUNTY PARKS tla v.u• ir..n.�t �. r �,nu4lula C Capital Improvement CAT Catalpa Oaks Scope Description Status Active Project # 10 Project Name Phase II -Irrigation System -Construction CIP Number Project Scope Installation of an underground irrigation system for the Recreational Fields as part of the Phase II development plan identified in the approved January 2011 Business Plan. Project Comments $58,000 was quoted for mains and booster pump only. Phase I Restroom/Concession Building has been sized to accommodate the necessary pumping station. 1-22-2014 Adjusted fiscal year form FY2017 to FY2018. Original 2011 business plan, Phase II Development included an estimated $818,100. for the recreational fields, irrigation, sledding hill and asphalt trail loop by Barton Malow Design, Inc. The irrigation budget was adjusted upon reciept of unapproved bids amounting to approximately $200,000. Construction estimate/budget will be validated during the conceptual design process for commission approval. 3-28-2014 - Moved the construction budget from 2018 to 2015, based upon the poor condition of the soccer fields and that the soccer groups will no longer be able to play due to risk and liability. It is anticipated that a design/engineering Request for Proposals to be approved by the commission in July/Aug of 2014 as an unbudgeted FY2014 project. Construction estimate/budget will be validated during the conceptual design process for commission approval. Priority Title Customer Service - Revenue Generation Number of Units 1 Forecasted Year 2015 Unit Type LS Proposed Amount $200,000.00 Unit Cost $200,000.00 Budgeted Amount W CC.PAKL AND Scope Description Project # 11 �La w1 r;mJWJ1 .uku C Capital Improvement Status Active GLC Glen Oaks Conference Center Project Name Parking Lot Improvements -Construction CIP Number Project Scope Complete renovation of the existing failing paved 170 space parking lot for the Golf and Conference Center, including all necessary ordinance and storm water compliance. Project Comments 1-22-2014 - Changed the status of the project to 'Active'. This parking lot was last renovated in 1997, by milling and capping the conference center parking area and expanding the same parking area eastward toward the existing maintenance facility. This renovation project did not address the existing failing parking lot gravel base, drainage or storm water, therefore shortening the life- expantancy of the project. This project must consider and correct the storm water, drainage and parking lot electrical issues. At this time, the design/engineering is expected to begin late Spring/Summer for potential renovation in FY2015. Construction estimate/budget will be validated during the conceptual design process for commission approval. 3-28-2014 - Adjusted budget based on construction management review from $275,000 to $310,000 or $1,800 per space. Adjusted scope of work to include the number of parking spaces, which is half of the total 341 parking spaces. Priority Title Regulatory Forecasted Year 2015 Proposed Amount Budgeted Amount $310,000.00 Number of Units 170 Unit Type SPC Unit Cost $1,800.00 9ND OUNKTYYPPARKS C Capital Improvement GLG Glen Oaks Golf Course Project Name CIP Number Project Scope Project Comments Scope Description Parking Lot Improvements -Construction Status Active Project # 11 Complete renovation of the existing failing 170 space paved parking lot for the Golf and Conference Center, including all necessary ordinance and storm water compliance. 1-22-2014 - Changed the status of the project to 'In -Progress'. This parking lot was last renovated in 1997, by milling and capping the conference center parking area and expanding the same parking area eastward toward the existing maintenance facility. This renovation project did not address the existing failing parking lot gravel base, drainage or storm water, therefore shortening the life- expantancy of the project. This project must consider and correct the storm water, drainage and parking lot electrical issues. At this time, the design/engineering is expected to begin late Spring/Summer for potential renovation in FY2015. Construction estimate/budget will be validated during the conceptual design process for commission approval. 2-7-2014 - Anticipate OCPRC Conceptual Approval at July/Aug/Sept Commission meeting (Subject to Change). Staff expect to release an RFP to exising annual Design/Engineers in March 2014. 3-28-2014 - Adjusted budget based on construction management review from $275,000 to $310,000 or $1,800 per space. Adjusted scope of work to include the number of parking spaces, which is half of the total 341 parking spaces. Priority Title Regulatory Forecasted Year 2015 Proposed Amount Budgeted Amount $ 310, 000.00 Number of Units 170 Unit Type SPC Unit Cost $1,800.00 70 -,,KLAND GLEN OAKS COUNTY PARK. 30500 THIRTEEN MILE RD FARMINGTON HILLS 48334 0 150 300 I, _t eoo 71 12 Ll QAKLANQ COUNTY PARKS C Capital Improvement GLG Glen Oaks Golf Course Scope Description Project Name Drainage Improvement - Construction CIP Number Status Active Project # 12 Project Scope Installation of various drainage improvements for each hole with varying scope of work, due to failing storm systems. Project Comments 3-6-2014 - Created project for FY2015 based upon FY2014 Design/Engineering. Priority Title Forecasted Year Proposed Amount Budgeted Amount Customer Service - Efficiency/Operational Savings 2015 $180,000.00 Number of Units 18 Unit Type HOLE Unit Cost $10,000.00 73 �AKLAND COUNTY PARKS <L' -.V1LI C'.SAC_1,,lldiA"M C Capital Improvement GRV Groveland Oaks Scope Description Status Active Project Name Campground -Utility Improvements -Construction CIP Number Project # 13 Project Scope Phased construction to replace the electrical/water system of campground Sections A (24 sites), B (28 sites), & C (58 sites), to meet the requirements of the modern RV power requirements, including the consideration of other site utilities. Project Comments Existing pedestals are under -powered for todays RV's, and water lines may need to be replaced due to electrical improvements. Consider surveying the RV market for proper amperage. Consider a phase approach (50 sites per year) to the installation and to include a portion of the sites for winter camping. 1-9-2014 - Existing unit costs are based upon a similar utility upgrade for Section D at Addison Oaks. Design/Engineering currently in -progress, therefore construction costs have not been verified, however conceptual research of utility improvements also include sanitary, WiFi, cable that may increase revenue to meet the needs of the changing trends of the camping population. 1-30-2014 Changed project status from Pending to Active. 3-28-2014 - Adjusted budget based on construction management review of conceptual design for electric and water only. FY2015 - $105,000 to $680,000 (Section C) FY2016 - $100,000 to $310,000 (Section B) FY2017 - $100,000 to $360,000 (Section A) Adjusted original scope of work to clarify the number of affected campsites and specific utilities. Staff are currently exploring other lower cost design options for not only the electric and water, including the evaluation of sanitary and WiFi at the campground based on industry trends and potential revenue. Therefore and depending on the evaluation of maintenance, operation and revenue, these budgtary amounts may be adjusted to reflect all design options. Priority Title Customer Service - Efficiency/Operational Savings Number of Units 140 Forecasted Year 2015 Unit Type EA Proposed Amount $680,000.00 Unit Cost $3,036.00 Budgeted Amount 74 GZA K L A N D Groveland Oaks County Park 14555 Dixie Hwy. Holly, MI 48442 Groveland Oak, 1-Maintenance Building 2-Lot C Restroom 3-Play Lot Section C 4-Boat Launch 5-Boat Launch Deck 6-Contact Station 7-Maintenance Building 8-Pavilion 9-Concession Building 10-Gmup Camping 1 Shelter 11-Gmup Camping 2,3 Shelter 12-Group Camping 4,5 Shelter 13-Group Camping 6,7 Shelter 14-Group Camping 8,9 Shelter 15-Group Camping 10,11 Shelter 16-Group Camping 12,14 Shelter 17-Mini Golf Course 18-Pine Grove Playground 19-Pine Grove RestroorrJlaundry 20-Playground 245 490 75 QWLAND COUNTY PARKS C Capital Improvement IND Independence Oaks Scope Description Status Active Project Name Upper Bushman Boardwalk/Trail Phase II -Construction CIP Number Project # 14 Project Scope Construction of approximately 1.6 miles of asphalt/boardwalk trail access along Sashabaw Road from the newly acquired Independence North Property to the Main Entrance of the park. Project Comments This phase requires a partnership between OCPRC and Independence Township, since natural areas may impact overall route. Due to partnership, Phase III may be more appropriate to complete before Phase II. 1-22-2014 - Modified project scope to include the length and type of trail. Staff expect this project to carry into FY2015/FY2016, for completetion of the grant application/agreement process. Staff are currently working with our annual contract design/engineers to complete the necessary conceptual and construction drawing for the project. Construction estimate/budget will be validated during the conceptual design process for commission approval. 1-30-2014 Changed the project status from Pending to Active. 3-26-2014 - No budgetary adjustments were made, however construction management review of the project for an 8' wide path/boardwalks is approximately 1,195,000 and a 10' wide path/Boardwalk is 1,425,000. Priority Title Customer Service - Facility Enhancement Forecasted Year 2015 Proposed Amount $1,586,335.00 Budgeted Amount Number of Units 1 Unit Type LS Unit Cost $1,586,335.00 76 !r '� r f} •„ '+f�lti; �f+ �y`i�a:.C�S.: ,{'''. - }ii ��, �i• -- j - !�M�i��"'�' v •--•-. .ww L � •d- " tJ = ' _ i�t , � r ' fw*', '�P. -1+: ' 1. 1, +, I -Xv �'d ' � �'r ''ai' t aajJ EKIBTINGTRAIL 'd ,•�}.- �• POTENIIALCROSSWALK lA 40 ,J,i�. fI"err~i4; •!r" ia� a �!'•''�'�",! •^' IN OND,EDtiEP1�ENCE NORr11 i �,- 'e7.i•�yi�'.! �'i' r 11 �,`':Ifi1, I �l+R'' 1� /PROPOB EDBOARDWALK SECTION 'f `�•+' ` Al . i �'•� / e} iL8 ' ir D .iPROPOBEPATH �'s ,tS• _l• ` I yf y� yAyl1 }` ! ,t'!_�• _ 4, a i • yr.s' { E_P1D0_PICE f TPre �- - s +.lid •11771i£�- _i>ltail•?*r1.t"1_'�Z.'. -� ._.�•t • .c -' - .ypi�g 7 •.�q • FYi: rpl�l'ET•.- -S TttiF •. PROPOSEOPAT H - ef! ,N,e H. a ► 'tom 3�' ; t� � - ! '� ,I �j � '�;; NN d 1 # / PRDPOSEDBOARDWALKSECTIDN !r `• ; >sp_'�?�?, �' aye. 4 - } �'..:• ''a y! s l.0 J • e �1 PARK ENTRANCE h • I. �` u iatf „y i as ,p IND SAFETY PATH yn,Irossrzo77 ,`i 3r �9 ; �. ?`" t ` !► �` r NORTH o 150 300 soo soo 1,zao y 1 et 'Cr"AKLAND COUNTY PARKS C Capital Improvement LYG Lyon Oaks Golf Course Scope Description Project Name Boardwalk, Replacement CIP Number Status Active Project # 15 Project Scope Replacement of approximately 100 linear feet of 8' wide golf cart boardwalk, due to inadequate base post construction resulting in irregular frost heaving of the deck. Project Comments 2-20-2014 - Location is along hole #18 & #15. At the time of drafting this scope description, the actual linear footage is being verified by park staff. Completion of this replacement is anticipated to be by park staff utilizing the standard helical pier foundation system for boardwalks. Priority Title Forecasted Year Proposed Amount Budgeted Amount Health and Safety 2015 $25,000.00 Number of Units 100 Unit Type LF Unit Cost $250.00 78 n IVA COU P� � C Capital Improvement RDG Red Oaks Golf Course Scope Description Project Name Golf Netting, Replacement CIP Number Status Active Project # 16 Project Scope Replacement of approximately 150 Linear feet of 60' high golf netting. Project Comments 2-20-2014 - Verification of Linear feet and location is required at the time of creating this scope description. Priority Title Forecasted Year Proposed Amount Budgeted Amount Health and Safety 2015 $30,000.00 Number of Units 1 Unit Type LS Unit Cost $30,000.00 80 I rti, . IAa.rrrm T- oo coA%KLAND Scope Description Project# 16 TYPARKS C Capital Improvement Status Active WLG White Lake Oaks Golf Course Project Name Golf Netting, Replacement CIP Number Project Scope Replacement of approximately 150 Linear feet of 60' high golf netting, located along hole #1. Project Comments 2-20-2014 - Original nets were installed as part of the 2005 conference center reconstruction project. Previous installation costs were approximately $26,000 Priority Title Forecasted Year Proposed Amount Budgeted Amount Health and Safety 2015 $30,000.00 Number of Units 1 Unit Type LS Unit Cost $30,000.00 82 83 PI i SFr �■" "I"eY" �rTi •! 1',' p1 .'I yr 4 a Y iS, 4 Y YI ! 1/ I I n,1 1 4 � r'e '1 i r1 '. Y I � ur °M1• 'r 11 �1 .'I{ ' I°I °""uY, 'I ill I'1 {'� i IL i1�14'I•'o ' I �� 9'Y 'IA n • "Ie"i', , • 0 4 i1 •I Y, ' �api iY. M �1'•JI i +I' i �-; • Y "I «M°� +; "RI 14y'1.5 �i� 4 'ht"Yly 4 9 y kt 'Ilp', (O"Iff-AKLAND COUNTY PARKS C Capital Improvement RDG Red Oaks Golf Course Scope Description Project Name Tunnel Replacement CIP Number Status Active Project # 17 Project Scope Design and replacement of the existing corrugated metal structured tunnel due to deterioating structure Project Comments Consider a concete box culvert structure. 1-29-2015 Increased project budget from $25,000 to $60,000, based upon the installation of the Independence Oaks box culvert replacement project at $120,605 which included road paving & dewatering. Assuming the tunnel replacement is approximately 50% of the project. Construction estimate/budget will be validated during the conceptual design process for commission approval. 1-30-2014 Changed project status from Pending to active. 3-26-2014 - Adjusted construction budget from $60,000 to $85,000 based upon a construction management review of the existing facility. Priority Title Health and Safety Number of Units 1 Forecasted Year 2015 Unit Type LS Proposed Amount $85,000.00 Unit Cost $85,000.00 Budgeted Amount 85 86 RDG —Tunnel Replacement 1.1 V r a. 87 Scope Description C Capital Improvement RDP Red Oaks Park Project Name Parking Lot Expansion -Construction CIP Number Status Active Project # 18 Project Scope Construction of an initial 200 parking space lot for the Nature Center to improve pedestrian and vehicle circulation for operations and programming. Project Comments 1-29-2014 - Unchanged for FY2015. Priority Title Forecasted Year Proposed Amount Budgeted Amount Construction estimate/budget will be validated during the conceptual design process for commission approval. 3-26-2014 - Adjusted construction budget from $500,000 to $525,000 based upon a construction management review of the scope of work. Customer Service - Facility Enhancement 2015 $525,000.00 Number of Units 200 Unit Type SPC Unit Cost $2,500.00 88 89 I I mu--, .I Lpf, wtaw f $ I f IN FOIWA r, 4 a s r Scope Description C Capital Improvement RSE Rose Oaks Project Name Boardwalk, North Connector CIP Number Status Active Project # 19 Project Scope Design and installation of approximately 450 linear feet of 10 wide boardwalk with railings, connecting the northern, land -locked parcel of land, aka Holly School Property. Project Comments 2-19-2014 - $160,000 in funds were raised by the issuance of a construction license to Enbridge, Inc to complete the replacment project of a 30" petroleum crude transmission line through the park. At the time of the creation of this budget, it is anticipated that the boardwalk would be constructed by our current park staff. Priority Title Forecasted Year Proposed Amount Budgeted Amount Customer Service - Facility Enhancement 2015 $160,000.00 Number of Units 450 Unit Type LF Unit Cost $350.00 'C-9"W�4KLAND COUNTY PARKS C Capital Improvement RSE Rose Oaks Scope Description Status Active Project # 19 Project Name Trail Development -Phase II CIP Number 1114 Project Scope Design and installation additional gravel or lawn surface trails creating trail opportunities Project Comments May be used to extend the trail east and south, in an effort to connect HGH Priority Title Forecasted Year Proposed Amount Budgeted Amount Customer Service - Facility Enhancement 2015 $385,000.00 Number of Units 11000 Unit Type LF Unit Cost $35.00 � 'r+ SITE DEVELOPMENT MAP Rose Oaks Countv Park Legend d ParkTrails .J •- ' r MANAGEMENT NOTE f' -_ ■ Boardwalk F Connector Phase I Development i 1 w Phase II Development -L. 44 a 4 # Phase III Development Phase IV Development ' �,,•�+/ Park Boundary r 1. f Hydric Features ^M^— Waterway V.5 - UPDATED MAR 2014 L _ INNOMFeet 0 600 1,200 2,400 7-9y iIF � 0 • "T �T y,� +��h�r�Y • r ' ,• r �1 ., s Q,%KLAND U PARKS C Capital Improvement RWP Red Oaks Waterpark Scope Description Project Name Wave Pool -Wave Equipment Replacement CIP Number Status Active Project Scope Replacement of the existing 20+ year old wave making equipment Project # 20 Project Comments 1-29-2014 - Increased project budget from $100,000 to $325,000 based upon the WaterparkAnaylsis completed by GreenPlay, Inc. and WaterTechnology, Inc. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-30-2014 Changed project status from Pending to Active. Customer Service - Revenue Generation 2015 $325,000.00 Number of Units 1 Unit Type LS Unit Cost $325,000.00 96 Cl� 0 ti COUNTY �d Scope Description Project# 21 C Capital Improvement Status Active SAC Springfield Oaks Activity Center/Park Project Name Horse Bldg. K Construct -Construction CIP Number Project Scope Construction of an indoor/covered practice facility, including all necessary site improvements/utilities, in collaboration with the 4-H Horse Council and their current funding of approx. $40K, near the existing 4-H Horse Barn. Project Comments Priority Title Potential partnership with the 4-H Horse Council, if approved FY may be moved forward. An outdoor practice arena was constructed in this location in FY2009. 1-30-2014 Changed project status from Pending to Active. 3-28-2014 - The construction management review of this project indicated that the budget could be as high as $610,000, however when bid in 2006, the bids were in the nieghborhood of $260,000 for construction only. Based upon this analysis, the proposed budget reflects a reduce scope of work for construction since the intented that the barn will be design as a large open -aired pavilion. Design is scheduled to begin in July/Aug of 2014, with existing annual contracts for architectural/engineering services. Customer Service - Revenue Generation Forecasted Year 2015 Proposed Amount $200,000.00 Budgeted Amount Number of Units 6000 Unit Type SF Unit Cost $50.00 W. SAC — Horse Bldg. K Construct - Construction 100 cQA LL ARD Scope Description Project# 22 C Capital Improvement Status Active WTR Waterford Oaks Activity Center/Park Project Name Office Renovation - Ernst House CIP Number Project Scope Design/engineering and construction for the interior renovation/improvement of an existing 1200 SF residential structure to meet code and operational compliance for an office and public restroom. Project Comments 3-20-2014 - The design/engineering will require a review of code compliance to fully analysis all related costs of the renovation. Current internal efforts have provided accessiblity improvements into the existing facility. The primary renovation area of this structure is approximately 450 - 500 SF @ $20/SF _ $100,000 10% Contingency = $10,000 15% Design/Engineering = $11,000 Project Total $121,000. The budgeted amount anticipates completing the renovation with existing staff or allow the Oakland Schools students to provide the necessary design and construction improvements to minimize expenditures, potentially lowering expenditures. Construction estimate/budget will be validated during the conceptual design process for commission approval. Priority Title Regulatory Number of Units 50 Forecasted Year 2015 Unit Type PCT Proposed Amount $60,000.00 Unit Cost $121,000.00 Budgeted Amount 101 A I — �AIDV Renovation - Ernst House � �\ »,� ' �f 102 i 1t4'E*W"-AKLAND COUNTY PARKS UJAI reyn.�tlaea. C Capital Improvement ADM Administrative Services Scope Description Status Active Project # 23 Project Name Pavement Management Program CIP Number Project Scope Yearly pavement replacement program based on a 2.5% of more than 1,000,000 SYDS of asphalt and concrete within all cost centers Project Comments Replacement cost based on approximately 2.5% of total SYDS. Coordinate this program with established Facilities Engineering (General fund) program. A portion of the FY2014 funds will be used to establish a phased management program based on age and condition. Does not include small maintenance repairs as identified in the Maintenance Program. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-17-2014 - Annual expediture unchanged. Health and Safety 2015 $300,000.00 Number of Units 25000 Unit Type SY Unit Cost $24.00 104 ADM — Pavement Management Program 105 vmw-% D COUNTY PARKS ...... ea.— C Capital Improvement ADM Administrative Services Scope Description Project Name Roofing Management Program CIP Number Status Active Project # 24 Project Scope Yearly roofing replacement and maintenance of approximately 12,000 sqs of asphalt shingle, metal, composite and flat roofs on 231 park structures within all cost centers Project Comments A portion of the FY2014 funds will be used to validate a phased management program, based on age and condition. Does not include small maintenance repairs such as patching or small overlays. Maintenance cost based on approximately 2.5% of total squares of roofing for FY2014. Potentially reduce in FY2015 to 1% or less. Squares are 10x10 or 100 sf. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-22-2014 - Unchanged, since the FY2014 program will be beginning in the spring with the assistance of Facilities Engineering (General Fund). Health and Safety 2015 $150, 000.00 Number of Units 300 Unit Type SQ Unit Cost $500.00 106 �6AKLAND COUNTY PARKS C Capital Improvement ADM Administrative Services Scope Description Project Name Building Equipment Replacement Program CIP Number Status Active Project # 25 Project Scope A phased yearly replacement program of 500+ heating, venting and air- conditioning systems parkwide, including rooftop units, boilers, condensers, water heaters, softeners, etc, based on a 30 - year lifecycle Project Comments 3-1-2013 - No formal program has been ever been established. Current practice for replacement is usually completed on a reactionary as -needed basis. It is anticipated that the formal program will begin after completing engineering validation and budget estimating by staff and consultants for FY2015, therefore yearly estimates will be adjusted annually starting FY2015. 1-22-2014 - Refer to attached initial March 2013 replacement program list. Currently, the preventative maintenance staff are working with our Annual Contractor, Service Heating and Plumbing for the purpose of establishing a yearly program budget. The proposed FY2015 initial budget amount has been reviewed with other FY budget forecasts currently under review. Please refer to attached SHP Letter dated 12-11- 2013. Based upon FY2015 initial budget, the previous forecasted amount of $15,000 was changed to $30,000. If approved, FY2015 will be the first year of the Building Equipment Replacment Program based on a completed analysis of FY2015 by our Annual Contractor and Park Preventative Maintenance Staff. Since this program includes various pieces of building equipment the title was changed from HVAC Equipement Replacement Program to Building Equipment Replacement Program. 1-30-2014 Changed the project status from Pending to Active. Priority Title Customer Service - Efficiency/Operational Savings Number of Units 1 Forecasted Year 2015 Unit Type LS Proposed Amount $37,000.00 Unit Cost $15,000.00 Budgeted Amount 107 'I ZqPWA C 1� RD Scope Description Project# 26 C Capital Improvement ADM Administrative Services Project Name Fenceline Replacement Program CIP Number Status Active Project Scope Removal and replacment of approx. 2.5% of 400,000 linear feet of property and internal fencing, comprising of various chain link hieghts, 4' farm fence and other fencing types/standards, based on damage, age and life -cycle, for safety and access Project Comments 2-19-2014 - 400,000 Linear feet of fencing at an average of $30/linear feet = $12,000,000 x 2.5% _ $300,000 (10,000 Linear feet per year). Based on an average of 25-30 year life -cycle for fencing, a goal would be to address/replace approximately 14,000 to 16,000 linear feet of fencing per year. As part of the first fiscal year of this program, staff will created a standard for park fencing as well as begin to identify and prioritize areas of concerns to be included within the various budget center forecasts over the following 3 fiscal years. Priority Title Customer Service - Efficiency/Operational Savings Forecasted Year 2015 Proposed Amount $300,000.00 Budgeted Amount Number of Units 2 Unit Type PCT Unit Cost $12,000,000.00 108 n• s •IL as,-, A 'Q�WNAKLAND COUNTY PARKS M Maintenance ADM Administrative Services Scope Description Status Active Project # 27 Project Name Park -Wide Dog Park Development - Design CIP Number Project Scope Review of existing markets, trends and park lands to establish and meet a goal of providing dog parks in all four quadrants of Oakland County. Project Comments 2-19-2014 - The following is a basic program for the establishment of a new dog park: 60 space gravel parking area @ $2,000 per space = $120,000 Fencing for a 20 acre site with (5) separate dog areas @ $26,000/dog area) = $130,000 1400 linear feet of 4' farm fencing per dog area @ $20/LF = $26,000 per dog area Includes all necessary manual entrance gates 10% Contingency = $25,000 Total project costs = $275,000 Restrooms, pavilions, electronic gates would be additional construction cost for a new dog park. 4-9-2014 Changed from Captial to Maintenance per Fiscal review. Priority Title Customer Service - Revenue Generation Number of Units 10 Forecasted Year 2015 Unit Type PCT Proposed Amount $27,500.00 Unit Cost $275,000.00 Budgeted Amount 110 ADM — Dog Park Development - Design i OWN III 'C'AAKLAND COUNTY PARKS M Maintenance ADM Administrative Services Scope Description Status Active Project Name Electronic Entry Gates - Park -wide Study/Design CIP Number Project # 28 Project Scope Completion of a park -wide internal/external design study for determining the most appropriate, cost effiencent locations for electronic entry gate systems, inicuding any necessary utility improvments. Project Comments 2-19-2014 Consideration of this design study should be given to all pedestrian and vehicle entry gates and establish a prioritized list of installations based upon operational effiecencies and revenue generation. Therefore and based upon installation of electronic entry gates for our campgrounds, this design budget is established on 20 electronic gates with varying operation requirements @ $15,000 each = $300,000. Priority Title Forecasted Year Proposed Amount Budgeted Amount 4-9-2014 Changed from Captial to Maintenance per Fiscal review. Customer Service - Efficiency/Operational Savings 2015 $30,000.00 Number of Units 10 Unit Type PCT Unit Cost $300,000.00 112 IUM m C414 I Or —pro, vat Ut rA ir op. WN fo� COUNTY ARKDS Scope Description Project# 29 M Maintenance Status Active ACC Addison Oaks Conference Center Project Name Stucco Repair CIP Number Project Scope Annual stucco repair/replacement of the existing stucco building fagade, heavy timber accents and chimney repairs Project Comments 1-17-2013 - Increase budget from $10,000 to $80,000 for the necessary chimney repairs as quoted by National Restoration, Inc. (Annual Contractor). Priority Title Forecasted Year Proposed Amount Budgeted Amount 12-17-2013 - Since 2007, $10,000 has been budgeted annually in the parks building maintenance line item for annual repair and replacment of the existing stucco fagade. Consider exploring fundraising activites for the sustainability of the historic structure. The FY2014 Chimney and stucco repairs will be coordinated with the budgeted roof replacement project. 4-9-2014 - Modified forecast to show the $20,000 annual expenditure. Customer Service - Efficiency/Operational Savings 2015 $ 20, 000.00 Number of Units 1 Unit Type LS Unit Cost $80,000.00 114 SN Ail RiF4 ,z AJ aim NAM', 17 'CoNV4KLAND COUNTY PARKS M Maintenance GLG Glen Oaks Golf Course Scope Description Project Name GLG-Exterior Stone Repair CIP Number Status Active Project Scope Repair existing cultured stone and real stone exterior of building. Project # 30 Project Comments The cultured stone continues to require yearly attention due to detaching from building structure. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-22-2014 Unchanged for FY2015. Customer Service - Efficiency/Operational Savings 2015 $10, 000.00 Number of Units 1 Unit Type LS Unit Cost $10,000.00 116 GLG — Exterior Stone Repair F-1 r-� ��,t 4 a4# .jl� I 117 OWLAND couK Y F%aKs *&A;� M Maintenance RWP Red Oaks Waterpark Scope Description Project Name Operational Signage CIP Number Status Active Project # 31 Project Scope To update the current operational signage and sign holders to match the overall theme of the park Project Comments With the construction of the new guest entrance and ticket booth, a number of new operational signs were needed. They were temporarily installed while their operational needs were assessed. As the signage needs of the new guest entrance are determined, the temporary sign holders need to be updated to the standard, themed sign holder at the park. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-30-2014 Changed project status from Pending to Active. 4-9-2014 Changed project from a Capital to Maintenance per fiscal review. Customer Service - Efficiency/Operational Savings 2015 $20,000.00 Number of Units 1 Unit Type LS Unit Cost $20,000.00 118 �l %'Z :4 .Y I ifI Ik . r F ■ o-a t r� � WI K 1111 77 -1�1 a4l. } f idw '(47"W'SFAKLAND COUNTY PARKS M Maintenance RWP Red Oaks Waterpark Scope Description Project Name Wave Pool - Structural Assessment CIP Number Status Active Project # 32 Project Scope Based on the FY2013 Waterpark Analysis, observations were made regarding the structure of the exisitng Wave Pool Casson Walls, therefore requiring completion of a structural analysis by a professional engineer and testing company. Project Comments 2-25-2014 - Budgeted amount is based upon previous structural analysis completed for other park structures. Upon completion of the analysis and if there is no apparent need to complete the repairs immediatly, staff anticipates budgeting for corrective measures during the FY2016 budgetary process. Priority Title Forecasted Year Proposed Amount Budgeted Amount Health and Safety 2015 $25,000.00 Number of Units 1 Unit Type LS Unit Cost $25,000.00 120 CIAKLAND CQUNTY PARKS M Maintenance ADM Administrative Services Scope Description Project Name Pavement Maintenance Program CIP Number Status Active Project # 33 Project Scope Yearly pavement maintenance program of more than 1,000,000 SYDS of Asphalt and Concrete within all cost centers, including cut & patching, crack filling, striping, small replacement project under $5,000 Project Comments 3-1-2013 - Maintenance cost based on approximately 2.5% of total SYDS and does not included complete replacement of asphalt & concrete. Coordinate this program with established Facilities Engineering (General fund) Program. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-22-2014 - The approved FY2014 program will be completed during the spring and summer months of 2014, with a continued yearly evaluation of pavement projects for the following fiscal years. Health and Safety 2015 $150,000.00 Number of Units 25000 Unit Type SY Unit Cost $24.00 121 QAKLAND COUNTY PARKS MIL_xi... gq..ttn M Maintenance ADM Administrative Services Scope Description Project Name ADA Transition Program CIP Number Status Active Project # 34 Project Scope Evaluation and 10year phased completion of various compliance projects identified in the 2006 American with Disabilities Act required transition plan as completed by Stewart, Petit and Yast Associates at an approximate compliance cost of $7 Million. Project Comments 2-19-2014 - Staff are currently evaluating the completed 2006 ADA Transition Plan based on the parks 10 yr Master planning schedule. Of the $7 million identified within the transistion plan, some of the projects will be corrected during a facility renovation project. Therefore, only $3 million is forecasted over the 10 year period of time. Priority Title Regulatory Forecasted Year 2015 Proposed Amount $350,000.00 Budgeted Amount Number of Units 5 Unit Type PCT Unit Cost $7,000,000.00 123 NG'I'ANKLAND COUNTY PARKS M Maintenance ADM Administrative Services Scope Description Project Name Carpet/Flooring Management Program CIP Number Status Active Project # 35 Project Scope Yearly replacement of carpet, hardwood, VCT, epoxy, tile etc. of approximately 100,000 SYD of interior building space Project Comments Maintenance cost based on approximately 2.5% of total building space. Potentially reduce in FY2015 to 1% or less. A portion of the FY2014 funds will be used to validate a phased management program based on condition and age. 1-22-2014 Unchanged for FY2015 Priority Title Forecasted Year Proposed Amount Budgeted Amount Customer Service - Revenue Generation 2015 $150,000.00 Number of Units 2500 Unit Type SY Unit Cost $26.00 124 ,Q19"WAKLAND COUNTY PARKS M Maintenance ADM Administrative Services Scope Description Project Name Window/Door Replacement CIP Number Status Active Project # 36 Project Scope Yearly management of nearly 2,500 windows and door in all cost centers Project Comments Maintenance costs are based on an average lifecycle of 25 - 35 years. A portion of the FY2014 funds will be used to validate a phased management program. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-22-2014 - Unchanged for FY2015. Evaluation of a phased management program is expected to be completed by September 2014. Customer Service - Efficiency/Operational Savings 2015 $120,000.00 Number of Units 62 Unit Type EA Unit Cost $2,000.00 125 '("S�fAKLAND COUNTY PARKS M Maintenance ADM Administrative Services Scope Description Project Name Interior/Exterior Painting Management CIP Number Status Active Project # 37 Project Scope Yearly interior and exterior paint of approximately 150 facilities with varying surface types of wood, metal, masonry EFIS etc, within all cost centers, including walls, facades and structures Project Comments 3-1-2013 - This does not include the Addison Oaks Bulh Estate Stucco Repair. Maintenance cost based on approximately 4-6 facilities per fiscal year. A portion of the FY2014 funds will be used to validate a phased - management program based on condition and age. Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-22-2014 - Unchanged for FY2015. Customer Service - Efficiency/Operational Savings 2015 $120,000.00 Number of Units 5 Unit Type LS Unit Cost $20,000.00 126 QAKLAND COUNTY PARKS �L% Nmr.n_Y.^. M Maintenance ADM Administrative Services Scope Description Project Name Natural Resource Management Program CIP Number Status Active Project # 38 Project Scope Annual Natural Resource Management Program for all necessary in-house and contracted services for prescribed burns, deer surveys, permit/fees, habitat/wildlife management, native plantings, and other related natural resource management Project Comments 2-19-2014 - This program will complete and replace the following FY2014 NR Projects: NR-Aerial Deer Survey NR-Arborist Services NR-Environmental Permits & Fees NR-Habitat Management NR-Wildlife Management NR-Native Plantings NR-Prescribed Burns NR-Herpetological Study Escalation of budget over the 15yrs represents a goal to meet or exceed national standards for the preservation and management of our natural areas. Requires verification from Natural resources. 4-1-2014 N R-Herpeto logical Study - This study is being included into the overall Natural Resource Management Program instead of a stand alone project. 2014/2015 - Baseline Herpetological Studies (10 Parks) FY14-$110,000 budgeted, FY15 - $110,000 proposed budget 2016 - Critical Habitat Assessments & Report Preparation (10 Parks) - $45,000 proposed budget 2017 - Identification of Grant Funding Opportunities for Implmentation of Management Recommendations - $5,000 proposed budget Priority Title Customer Service - Facility Enhancement Number of Units 1 Forecasted Year 2015 Unit Type LS Proposed Amount $335,000.00 Unit Cost $275,000.00 Budgeted Amount 127 Cw"�WAKLAND COUNTY PARKS �'d: :,,,•ice ,q�:n.,,iL,,,� M Maintenance ADM Administrative Services Scope Description Project Name Tree Planting Program CIP Number Status Active Project # 39 Project Scope Annual Natural Resource Management Program for all necessary in-house and contracted tree planting in park natural buffers and public areas based upon 500 trees annually. Project Comments NR-Natural Resources Priority Title Forecasted Year Proposed Amount Budgeted Amount 1-22-2014 - The FY2015 budget was increased to accommodate a larger park -wide tree planting effort by Land Management Staff, volunteer, contractors etc, including the re-establishment of the Tree Tribute Program. Therefore the Project Scope was changed to include approximately 500 deciduous & evergreen trees. Customer Service - Facility Enhancement 2015 $125, 000.00 Number of Units 1 Unit Type LS Unit Cost $25,000.00 128