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HomeMy WebLinkAboutAgendas/Packets - 2014.06.04 - 40254MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:00 on Wednesday, June 4, 2014, at the Rose Township Offices, located at 9080 Mason Street, Holly, MI 48442. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com G-DAKLAND COUNTY PARKS Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer May 29, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Rose Township Municipal Offices 9080 Mason Street Holly, MI 48442 TIME ................................... Wednesday, June 4, 2014 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, 5 el J. Stencil Ex cutive Officer Next Meeting: June 18, 2014 @ 9:00 a.m. Oakland County Parks & Recreation Admin. Bldg. 2800 Watkins Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. iftonQd Ian ,: 4- ! f�qr ,01 Official opening of the Trails and Boardwalks at Highland Oaks & Rose Oaks county parks Wednesday, June 4, 2014 - 11-11:30 a.m. Please park in the new south Milford Road parking lot at Highland Oaks. R.S.V.P. by Wednesday, May 28 to Kathy Crawford, 248.858.4626 or crawfordk@oakgov.com To create greater visitor The projects were funded by access, Oakland County Parks a Michigan Natural Resources staff constructed boardwalks Trust Fund Development Grant and trails at Highland Oaks and the parks system's capital and Rose Oaks county parks improvement program. during winter 2014. Join us as we dedicate the new universally accessible fishing dock at Highland Oaks County Park. Oakland County Parks and Recreation Commission Meeting Rose Township Hall 9080 Mason Street, Holly, MI 48442 Wednesday, June 4, 2014 9:00 AM - 10:30 AM Agenda Page #'s Action Reauired Presenter/Phone # (*1 1. Call Meeting to Order ------ G. Fisher 514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 858.4944 1-3 5. Approval of Minutes: Regular Meeting of 05/21/14 Approval V. Valko 858.4603 6. Public Comments: G. Fisher 7. INTRODUCTION: Rose Township Officials D. Stencil Senior Planner - Donna Folland D. Stencil 8 CONSENT AGENDA 4-5 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive &File J. Phelps 858.5319/D. Stencil 04/30/14 (FM 07, FY14) 6 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 04/30/14 (FM 07, FY14) 7 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive &File J. Phelps/D. Stencil 04/30/14 (FM 07, FY14) 8-9 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive &File J. Phelps/D. Stencil For Month Ending 04/30/14 (FM 07, FY14) 10-11 E. 2nd Quarter Contributions Report Receive & File B. Stepp 858.4636/D. Stencil 12-13 F. 2nd Quarter Temporary Use Permit Report Receive & File M. Prowse 858.4630/D. Stencil 14 G. FY 2014 Non-CIP Projects Update Receive & File M. Donnellon 858.4623/1). Stencil 15 H. Preliminary CIP Schedule (previously listed under the EOR) Receive & File M. Donnellon/D. Stencil 16-17 L Property Tax Levy 2nd Quarter Amendment Approval/BOC J. Phelps/D. Stencil 9. REGULAR AGENDA: 18-50 A. Conceptual Approval of Proposed FY 2015-2017 OCPR Budget Approval/BOC J. Phelps/D. Stencil B. Construction Approvals: 51-85 1. Addison Oaks — Campground Recreation Pavilion Informational/Approval J. Myers 202.9287/M. Donnellon C. Construction Conceptual Approvals: 86-100 1. Addison Oaks Park - Pull Thru Sites and Concrete Pads 101-132 2. Groveland Oaks — Utility Improvements 133-147 3. Groveland Oaks — Concession & Playground Replacement & Independence Oaks — Playground Replacement 148-169 D. Groveland Oaks — Section C Restroom/Shower Renovation — Change Order Approval 170-180 E. Independence Oaks Park Master Planning: Phase I Commission Review BREAK AT THE DISCRETION OF THE CHAIR Informational/Approval M. Donnellon/Z. Crane 975.9628 Informational/Approval J. Myers 202.9287/M. Donnellon Informational/Approval Z. Crane/M. Donnellon Informational/Approval J. Myers/M. Donnellon Informational/Approval D. Folland 736.1649/D. Stencil 10. STAFF REPORTS A. Participation and Program Review FY 2014, Month 06 Receive and File T. Fields 858.0914/ J. Dunleavy 858.4647/T. Hughes 343.1011 181 B. Food and Beverage Committee Update Receive and File P. Castonia 858.0909/D. Stencil 1. Introduction: Kenny Handler, President of Global Management Amusement Professionals -Consultant Informational P. Castonia/D. Stencil 11. EXECUTIVE OFFICER'S REPORT D. Stencil 182-203 12. EXECUTIVE COMMITTEE REPORT G. Fisher 13. OLD BUSINESS G. Fisher 14. NEW BUSINESS G. Fisher 15. ADJOURN (10:30 a.m. or Sooner) Trail Accessibility Improvement Program Dedication/Parks Tour for Highland and Rose Oaks Parks @ 11:00 a.m. ***Dress Code: Blue Commissioner Polo Shirts - Attire appropriate for Dedication/Tour of Trails and Park Next Meeting: 9:00 a.m. on Wednesday. June 18, 2014 Special OCPR Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 (*) Note: All phone numbers are Area Code (248) unless otherwise noted. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING Mav 21, 2014 Chairman Fisher called the meeting to order at 10:34 a.m. in the Commission Meeting Room of the Oakland County Parks and Recreation Administration Building. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: Gregory Jamian, Christine Long ALSO PRESENT: Oakland County Parks and Recreation Oakland County Fiscal Services Oakland County Human Resources APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of P & R Operations Jim Dunleavy, Chief -Park Ops. & Maint. - N. District Tom Hughes, Chief -Park Ops. & Maint.- S. District Mike Donnellon, Chief -Park Facilities Maint. & Dev. Karen Kohn, Supervisor -Administrative Services Jennifer Myers, Landscape Architecture II Darryn Horvath, Intern Aaron Stepp, User Support Specialist I Jeff Phelps, Fiscal Services Supervisor II Frank Russell, Human Resources Analyst III Moved by Mr. Scott, supported by Mr. VanderVeen to approve the agenda with the following changes: Remove Item 8A, 8B and 8C and place on the June 4, 2014, OCPRC agenda. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. McGillivray, supported by Mr. Kostin to approve the minutes of the regular Oakland County Parks and Recreation Commission meeting of May 7, 2014, with the following change: 1 (Commission Meeting, May 21, 2014) Under OCPRC Executive Committee Update — Off -Road Vehicle Park Update - change the first sentence to: The Executive Committee requested and was provided preliminary information from staff regarding the proposed Off -Road Vehicle Park including estimates for expenditures and revenues for the development, operations and maintenance as well as insurance costs for the proposed park. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no comments from the public. SKYPE SESSION WITH LEON YOUNGER OF PROS CONSULTING Leon Younger, President of PROS Consulting, participated in a Skype session with the Commission regarding a Development Plan Request for Qualifications (RFQ) and Enterprise Management proposal for Waterford Oaks. This process would incorporate enterprise management into the RFQ and design process. The proposed process would include requesting design proposals from design competitors, pay them a stipend to create a design/plan, evaluate which designer the Commission determined prepared the best plan to meet the needs at the park and include that information within the Park Vision and Facilities Concepts already developed in-house to design a complete master plan for the entire Waterford Oaks Park. All of the designs submitted would then become the property of Oakland County Parks. The process would also provide the possibility of attracting a greater pool of designers with more unique design options. The Commission also requested if there could be a focus to include cost recovery and sustainability within the design process. Mr. Younger explained enterprise management is looking at all ways the parks system could operate using earned income revenue versus taxes. This could be a combination of revenue we create or revenue that is created by someone else, such as a land lease or facility operations on our behalf. An example is airports, which create a land base and a runway, then sell gates, and lease land, terminals, restaurants, and shops; all functions or services pay a rate to use the site. The parks system could operate the same way, however Mr. Younger advised there would need to be a level of flexibility in the design principles in order for this type of management to work within Oakland County Parks. Staff is requesting the Commission consider selecting three designers and offer a stipend in the range of $5,000415,000 each for the initial design plan. A committee consisting of staff, Commission members, and Mr. Younger will be working together to determine the final criteria for the RFQ and the selection of the designers. The Commission had further discussion regarding the upfront fees and long-term fees related to the design process, and whether this type of design process would be the best method versus the traditional method for obtaining a designer. The Commission requested staff do more research on other agencies that have used this method and bring the information back to the Commission at the July 9, 2014, OCPR Commission meeting. 2 (Commission Meeting, May 21, 2014) Executive Officer Update Executive Officer Daniel Stencil informed the Commission the next OCPR Commission meeting will be held on June 4, 2014, at 9:00 a.m. at Rose Township Municipal Offices, located at 9080 Mason Street, Holly, MI 48442. There will be a dedication ceremony following the Commission meeting for the Rose and Highland Oaks Trail and Park Improvements at 11:00 a.m. OCPR Commission members are requested to wear the blue polo OCPR Commission shirts, as photographs will be taken at the dedication ceremony. Manager of Parks and Recreation Operations Sue Wells provided an update to the Commission on the status of the lifeguard positions at Oakland County Parks. There was also discussion of evaluating the possibility of not staffing lifeguards at some sites and posting those locations as "No Lifeguard on Duty — Swim at your own risk." ADJOURNMENT The meeting adjourned at 11:27 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 3 JUNE 4, 2014 V�I_I:IR,001RM911J►I■/ � 11 H ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA .l , ,,..., .." .,........— AGENDA ITEM NO. 8 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Supervisor II Submitted: May 21, 2014 Subject: Consent Agenda — OCPR Monthly Financial Reports 8. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT April, 2014 (FM 7, FY 2014) 8. B. REVENUE AND EXPENDITURE COMPARISON REPORT April, 2014 (FM 7, FY 2014) 8. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT April, 2014 (FM 7, FY 2014) 8. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION April, 2014 (FM 7, FY 2014) r OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM 7 FY 2014 (FOR MONTH ENDING 4130114) 2014 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,920,000.00 $11,434,793.69 $485,206.31 95.9% Other 255,525.00 195,098.50 60,426.50 76.4% GLEN OAKS GOLF COURSE 774,000.00 238,514.77 535,485.23 30.8% LYON OAKS GOLF COURSE 1,126,000.00 260,387.74 865,612.26 23.1% RED OAKS GOLF COURSE 325,200.00 91,881.99 233,318.01 28.3% SPRINGFIELD OAKS GOLF COURSE 693,254.00 164,003.24 529,250.76 23.7/ WHITE LAKE OAKS GOLF COURSE 729,128.00 168,571.43 560,556.57 23.1% ADDISON OAKS CONFERENCE CENTER 140,000.00 32,744.73 107,255.27 23.4% GLEN OAKS CONFERENCE CENTER 200,000.00 60,628.66 139.371.34 30.3% LYON OAKS CONFERENCE CENTER 105,000.00 33,306.97 71,693.03 31.7% SPRINGFIELD OAKS CONCESSION 12,000.00 0.00 12,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 51,000.00 20,426.96 30,573.04 40.1% OAKLAND COUNTY MARKET 181,450.00 47,504.46 133,945.54 26.2 % ADDISON OAKS PARK 486,180.00 134,292.64 351,887.36 27.6% GROVELAND OAKS PARK 753,300.00 72,400.76 680,899.24 9.6% HIGHLAND OAKS PARK 9,640.00 4,935.84 4,704.16 51.2% INDEPENDENCE OAKS PARK 319,198.00 108,692.28 210,505.72 34.1 % LYON OAKS PARK 100,000.00 36,384.00 63,616.00 36.4% ORION OAKS PARK 109,500.00 46,497.00 63,003.00 42.5% RED OAKS DOG PARK 42,000.00 17,617.00 24,383.00 41.9% RED OAKS PARK 9,500.00 4,371.00 5,129.00 46.0% ROSE OAKS PARK 2,500.00 10,000.00 (7,500,00) 400.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 81,463.00 50,553.74 30,909.26 62.1% WATERFORD OAKS ACTIVITY CENTER/PARK 35,173.00 49,718.50 (14,545.50) 141.4% RECREATION PROGRAMS & SERVICES 264,000.00 134,189.25 129,810.75 50.8% CATALPA OAKS PARK 8,000.00 3,944.00 4,056.00 49.3 % RED OAKS WATERPARK 1,036,800.00 14,994.00 1,021,806.00 1.4% WATERFORD OAKS BMX 17,700.00 655.00 17,045.00 3.7% WATERFORD OAKS WATERPARK 672,850.00 7,334.00 665,516.00 1.1% CAPITAL IMPROVEMENT 5,435,648.00 0.00 5,435,648.00 0.0% TOTAL REVENUE $25,896,009.00 $13,444,442.15 $12,451,566.85 51.9% EXPENDITURE ADMINISTRATIVE SERVICES $6,603,100.00 $3,017,424.94 $3,585,675.06 45.7% FISCAL SERVICES ADMINISTRATION 125,502.00 75,522.97 49,979.03 60.2 % FISCAL SERVICES PARKS & REC 243,739.00 118,043.40 125,695.60 48.4 % GLEN OAKS GOLF COURSE 847,477.00 (667,016.21) 1,514,493.21 -78.7% LYON OAKS GOLF COURSE 1,714,644.00 (374,357.81) 2,089,001.81 -21.8 % RED OAKS GOLF COURSE 643,492.00 320,317.26 323,174.74 49.8 % SPRINGFIELD OAKS GOLF COURSE 874,112.00 33,581.06 840,530.94 3.8% WHITE LAKE OAKS GOLF COURSE 898,140.00 (235,231.32) 1,133,371.32 -26.2 % ADDISON OAKS CONFERENCE CENTER 282,828.00 106,270.66 176,557.34 37.6% GLEN OAKS CONFERENCE CENTER 208,324.00 1,190,219.19 (981,895,19) 571.3% LYON OAKS CONFERENCE CENTER 236,059.00 1,098,413.29 (862,354.29) 465.3% SPRINGFIELD OAKS CONCESSION 42,030.00 211,921.53 (169,891.53) 504.2% WHITE LAKE OAKS CONFERENCE CENTER 212,524.00 676,866.75 (464,342.75) 318.5% OAKLAND COUNTY MARKET 203,067.00 106,287.53 96,779.47 52.3 % ADDISON OAKS PARK 1,387,829.00 563,340.83 824,488.17 40.6% GROVELAND OAKS PARK 1,257,024.00 393,527.45 863,496.55 31.3% HIGHLAND OAKS PARK 38,600.00 21,836.05 16,763.95 56.6% INDEPENDENCE OAKS PARK 1,349,916.00 552,018.02 797,897.98 40.9% LYON OAKS PARK 333,752.00 166,596.93 167,155.07 49.9% ORION OAKS PARK 133,465.00 78,182.80 55,282.20 58.6% RED OAKS DOG PARK 59,327.00 ?5,879.31 23,447.69 60.5% RED OAKS PARK 110,448.00 45,056.65 65,391.35 40.8% ROSE OAKS PARK 34,050.00 21,193.39 12,856.61 62.2% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 428,047.00 152,728.40 275,318.60 35.7% WATERFORD OAKS ACTIVITY CENTER/PARK 1,103,576.00 359,283.71 744,292.29 32.6% RECREATION PROGRAMS & SERVICES 1,186,067.00 548,405.07 637,661.93 46.2% CATALPA OAKS PARK 123,030.00 30,830.65 92,199.35 25.1% RED OAKS WATERPARK 1,503,903.00 382,359.10 1,121,543.90 25.4% WATERFORD OAKS BMX 57,384.00 20,557.64 36,826.36 35.8% WATERFORD OAKS WATERPARK 1,055,002.00 332,966.33 722,035.67 31.6% FACILITIES & MAINTENANCE 2,599,551.00 614,172.40 1,985,378.60 23.6% INTERNAL FUND CHARGES' 0.00 100,801.92 (100,801.92) N/A TOTAL EXPENDITURE $25,896,009.00 $10,097,999.89 $15,798,009.11 39.0% REVENUE OVER/(UNDER) EXPENDITURE $25,896,009.00 13,343,640.23 12,350,764.93 2014 2013 2012 2011 ACTUAL REVENUE TO DATE: 51.9 % 51.4% 68.4 % 58.39/6 BUDGET BALANCE: 48.1% 42.6% 31.6% 41.7% ACTUAL EXPENDITURE TO DATE: 39.0% 42.5 % 39.5% 37.7 % BUDGET BALANCE: 61.0% 57.5% 60.5% 62.3% 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. 5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 7 FY 2014 (FOR MONTH ENDING 4/30/14) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER) EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $11,629,892.19 $3,017,424.94 $8,612,467.25 FISCAL SERVICES ADMINISTRATION 0.00 75,522.97 (75,522.97) FISCAL SERVICES PARKS & REC 0.00 118,043.40 (118,043.40) ADMINISTRATIVE SERVICES SUB -TOTAL 11,629,892.19 3,210,991.31 8,418,900.88 GOLF: GLEN OAKS GOLF COURSE 238,514.77 (667,016.21) 905,530.98 LYON OAKS GOLF COURSE 260,387.74 (374,357.81) 634,745.55 RED OAKS GOLF COURSE 91,881.99 320,317.26 (228,435.27) SPRINGFIELD OAKS GOLF COURSE 164,003.24 33,581.06 130,422.18 WHITE LAKE OAKS GOLF COURSE 168,571.43 (235,231.32) 403,802.75 GOLF SUB -TOTAL 923,359.17 (922,707.02y 1,846,066.19 FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 32,744.73 106,270.66 (73,525.93) GLEN OAKS CONFERENCE CENTER 60,628.66 1,190,219.19 (1,129,590.53) LYON OAKS CONFERENCE CENTER 33,306.97 1,098,413.29 (1,065,106.32) SPRINGFIELD OAKS CONCESSION 0.00 211,921.53 (211,921.53) WHITE LAKE OAKS CON FERENCE CENTER 20,426.96 676,866.75 (656,439.79) FOOD SERVICE SUB -TOTAL 147,107.32 3,283,691.42 (3,136,584.10) COUNTY MARKET: OAKLAND COUNTY MARKET 47,504.46 106,287.53 (58,783.07) COUNTY MARKET SUB -TOTAL 47,504.46 106,287.53 (58,783.07) PARKS: ADDISON OAKS PARK 134,292.64 563,340.83 (429,048.19) GROVELAND OAKS PARK 72,400.76 393,527.45 (321,126.69) HIGHLAND OAKS PARK 4,935.84 21,836.05 (16,900.21) INDEPENDENCE OAKS PARK 108,692.28 552,018.02 (443,325.74) LYON OAKS PARK 36,384.00 166,596.93 (130,212.93) ORION OAKS PARK 46,497.00 78,182.80 (31,685.80) RED OAKS DOG PARK 17,617.00 35,879.31 (18,262.31) RED OAKS PARK 4,371.00 45,056.65 (40,685.65) ROSE OAKS PARK 10,000.00 21,193.39 (11,193.39) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 50,553.74 152,728.40 (102,174.66) WATERFORD OAKS ACTIVITY CENTER/PARK 49,718.50 359,283.71 (309,565.21) PARKS SUB -TOTAL 535,462.76 2,389,643.54 (1,854,180.78) RECREATION: RECREATION PROGRAMS & SERVICES 134,189.25 548,405.07 (414,215.82) CATALPA OAKS PARK 3,944.00 30,830.65 (26,886.65) RED OAKS WATERPARK 14,994.00 382,359.10 (367,365.10) WATERFORD OAKS BMX 655.00 20,557.64 (19,902.64) WATERFORD OAKS WATERPARK 7,334.00 332,966.33 (325,632.33) RECREATION SUB -TOTAL 161,116.25 1,315,118.79 (1,307,784.79) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 614,172.40 (614,172,40) FACILITIES & MAINTENANCE SUB -TOTAL 0,00 614,172.40 (614,172.40) CAPITAL IMPROVEMENT 0.00 0.00 INTERNAL FUND CHARGES' 0.00 100,801.92 (100,801.92) TOTAL $13,444,442.15 $10,097,999.89 $3,346,442.26 *INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT, See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detai I by each departments' budget units: 1. Log on to www.oakaov.com/motbud/fiscal/Panes/info oubloarks .asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 6 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2014 Actuals with 5-Year Average Actuals) As of April 30, 2014 FY2014Amended October I November] Ce&),nber .anuary REVENUES: I I _ 5-YEAR AVERAGE REVENUE $268,761 $123,52! Percentage of Total ( 1.22% 0.5694 FY2014 Amended Budget/Alottment $ 20,505,361 $249,896 $114,85! FY2014 Planned Use of Fund Balance $ 5,390,848 FY 2014 Amended Budget $ 26,896,009 FY 2014 Actuals I $373,8971_ $3,06,73f Avg_. Monthly Revenue Over/(Under) I $123,990I ($8,118 EXPENSES: I 5-YEAR AVERAGE EXPENSE I $1,30Z,03T $1,220,48f Percentage of Total j 6.32% 5.9291 FY2014 Amended Budget/Alottment _$ 25,896,009 ( $1,636,733� $1,534,21£ FY 2014 Actuals $1,433,4601 $1,272,217 Avg. Monthly Expenses (Over)/Under I $203,2731 $262,W Total Avg Monthly Favoramuty7(unfavorability) $327,263, $253,885 $1,487,67S $5,262,2 $1,288,809 - 5,434,4 ($192,866)I� $1I72,i $11 17,397I $1,226,2 7.56%1 5.9! $1,957,7341 $1,541,5 Faoruary Viarc ,•�pri Mav I June I Julv I August I September $1,264,5311 $ 1,081,695, . $ 1,3_66,6171 $ _1,899,07.7. $ .1_,3.85,2461 $-1,552,621 5.73%1 4.90%, 6.20%I 8.61% 6.28% $1,175,771 _$1,005,769 _$1,270,691,-$1,765,777 $11288,013 I $1.312524� I - — $136,753 - _ _ _ -- _ -- _ _ _ _ —. _ _ -- . --- _ -- ._ $1,405,1791 $1,844,157 $2,443,616 $2,289,225 $2,136,133, 6.921A 8.95%, 11.86% 11.11% 10.37%, $1,766,388l $2,318,208 $3,071,761 $2,877,682 $2,685,237 - - ` ---j I YEAR TO DATE 7.04%I $1,443,6401 �I $13,444,442 ($287,030) $2,331,597 11.32% $2,930,946, $3,288,976� 14.91%� $2,5.69,214I ii.65% $3,058,117 $2,388,876 $3,2�$1,683,455 $186 458i ($705,421) $1,189,250 5.7T�61 $1,655,1661 8.03% $1,494,953 02 80 636 - $1,397,918j $1,309,3281 $1,499,407 $1,609,38441 -- - - —� -- - — _ - $10,098,000 $ 143,594 $ 185,625 $ 581,229 $ 157,004 - - -- -- - - _ - , _ - $1,914,174 $315,768 $372,083 ($124,191)1 $293,757I $1,627,144 7 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of May 29, 2014) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion PROJECTS OVER $100,000 100000001881 ACC Roof Replacement 10/28/2013 4/11/2014 $799,295.00 $176,487.49 $622,807.51 22.08% 100000001103 CAT Rstrm-Concessn-StorageBldg 11/28/2007 3/6/2014 $739,240.36 $801,621.67 ($62,381.31) 108.44% 100000001826 ACC Interior Renovations 7/24/2013 4/11/2014 $672,228.00 $393,952.35 $278,275.65 S8.60% 100000001819 SAC Ellis Barn Improvements 6/5/2013 4/10/2014 $643,056.00 $258,329.33 $384,726.67 40.17% 100000001755 SAC Bleacher Replacement 12/3/2012 2/20/2014 $600,000.00 $378,414.80 $221,585.20 63.07% 100000001751 GRV Restroom/Shower Section C 12/3/2012 4/10/2014 $582,281.00 $301,637.58 $280,643.42 S1.80% 100000001825 GLC Interior Renovations 7/23/2013 4/11/2014 $577,404.00 $281,712.56 $295,691.44 48.79% 100000001336 RWP Connector Trail 12/8/2009 1/24/2014 $397,122.00 $21,146.64 $375,975.36 5.32% 100000001114 RSE Trail Development 11/28/2007 1/31/2014 $389,500.00 $99,288.77 $290,211.23 25.49% 100000001481 CAT Site Development -Phase 1 4/8/2011 1/31/2014 $354,356.29 $334,329.62 $20,026.67 94.3S% 100000001115 RSE Boardwalks -Docks -Overlooks 1 11/28/2007 4/3/2014 $342,000.00 $228,459.95 $113,540.05 66.80% 100000001847 GLG Irrigation Pond Dredging I 9/17/2013 4/3/2014 $296,000.00 $216,022.04 $79,977.96 72.98%1 100000001807 GLG HVAC Replacement I 5/15/2013 4/11/2014 $290,939.00 $146,445.4S $144,493.55 50.34%1 100000001331 HGH Trail Development -Phase 1 I 12/8/2009 1/31/2014 $284,200.00 $127,873.54 $156,326.46 44.99%1 100000000867 ORN Pavilion -Dog Park I 2/13/2006 3/3/2014 $251,261.00 $233,983.46 $17,277.54 93.12%1 100000001752 HGH ParkingLot-Central I 12/3/2012 1/24/2014 $178,842.00 $178,004.31 $837.69 99.53% 100000001834 IND Play Lot Beach Main I 8/23/2013 12/13/2013 $153,942.00 $146,785.76 $7,156.24 95.35% 100000001891 IND Upper Bush BdwlkTrlPhsll I 11/15/2013 1/16/2014 1 $150,000.00 $2,151.25 $147,848.75 1.43%1 100000001750 GLG Bridge Replacement #13 I 12/3/2012 12/3/2012 I $140,000.00 $0.00 $140,000.00 0.00%1 100000001483 CAT Play Structure 6-12yrs old I 4/8/2011 6/13/2013 I $124,931.951 $96,911.94 $28,020.01 77.57%1 100000001482 CAT Pavilion -Play Area 4/8/2011 I 6/13/2013 I $112,463.201 I $88,017.16 $24,446.04 78.26%1 I PROJECTS UNDER $100,000 100000001958 RWP Shade Struct Kiddie Area 5/28/2014 I 5/28/2014 I $80,209.801 $0.001 $80,209.801 0.00%1 100000001335 LYP Boardwalks -Docks -Overlooks 12/8/2009 I 1/24/2014 I $80,000.001 $74,748.541 $5,251.46I 93.44%1 100000001498 RDG Stormwater Reclaimation 4/28/2011 I 1/24/2014 I $70,000.001 $19,81.8.591 $50,181.411 28.31%1 100000001499 RDD Stormwater Reclaimation I 4/28/2011 I 1/24/2014 $70,000.001 $20,982.521 $49,017.481 29.98%1 100000001332 HGH Boardwalks -Docks -Overlooks I 12/8/2009 I 12/31/2013 $64,000.001 $49,805.16I $14,194.841 77.82%1 100000001330 CAT Play Structure 1-5 yrs old I 12/7/2009 I 6/13/2013 $62,465.971 $56,311.491 $6,154,481 90.15%1 100000001963 ADD Boat Launch Accessible 5/28/2014 I 5/28/2014 $5S,000.001 $0.001 $55,000.001 0.00%1 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 I 3/17/2014 $50,000.001 $10,542.471 $39,457.531 21.08%1 100000001845 ADD Campground Pull Thru Sites 9/12/2013 I 11/12/2013 $50,000.00I $11,116.75I $38,883.251 22.23%1 100000001960 IND Fishing Dock Replacement 5/28/2014 I 5/28/2014 $50,000.001 $0.001 $50,000.001 0.00%1 8 100000001961 RDP Parking Lot Exp Design 5/28/2014 5/28/2014 $50,000.00 $0.00 $50,000.00 0.00% 100000001957 RWP Entrance Shade Structure 5/28/2014 5/28/2014 $48,859.42 $0.00 $48,859.42 0.00% 100000001966 IND Wood Burning Unit 5/29/2014 5/29/2014 $48,500.00 $0.00 $48,500.00 0.00% 100000001927 GRV Campground Utility Imp Des 3/7/2014 4/10/2014 $42,500.00 $8,374.00 $34,126.00 19.70% 100000001835 IND Play Lot Beach Satellite 8/23/2013 12/13/2013 $42,389.00 $40,846.24 $1,542.76 96.36% 100000000983 LYP West Norton Drain Bridge 1/2/2007 4/10/2014 $40,000.00 $8,659.34 $31,340.66 21.65% 100000001753 LYP Pavilion Small Dog Park 12/3/2012 4/1/2014 $40,000.00 $20,722.00 $19,278.00 51.81% 100000001756 WTR Dog Park Site Work 12/3/2012 3/15/2013 $30,000.00 $4,597.00 $25,403.00 15.32%1 100000001938 WCM LED Entrance Sign 3/24/2014 4/17/2014 $30,000.00 $9,876.00 $20,124.00 32.92% 100000001962 GLC Parking Lot Imp Design 5/28/2014 5/29/2014 $27,500.00 $0.00 $27,500.00 0.00% 100000001754 RDD Pavilion Shade Structures 12/3/2012 4/1/2014 $27,000.00 $20,288.00 $6,712.00 75.14% 100000001936 RDD Pay Station Site Work 3/21/2014 3/21/2014 $25,000.00 $0.00 $25,000.00 0.00% 100000001967 GRV Roadway Putt Putt Ligt 5/29/2014 5/29/2014 $22,500.00 $0.00 $22,500.00 0.00% 100000001757 WTR Dog Park Fence 12/3/2012 12/3/2012 $20,000.00 $0.00 $20,000.00 0.00% 100000001965 SAC Horse Barn Bldg K Design 5/28/2014 5/28/2014 $20,000.00 $0.00 $20,000.00 0.00% 100000001964 GLG Drainage Improv Design 5/28/2014 5/28/2014 $18,000.00 $0.00 $18,000.00 0.00% 100000001959 ACC Energy Management Upgrade 5/28/2014 5/28/2014 $17,500.00 $0.00 $17,500.00 0.00% 100000001917 GRV Beach Improv and Dredge 2/11/2014 2/28/2014 $15,000.00 $51.00 $14,949.00 0.34% 100000001914 GLG Irrigation System Rep[ Des 2/11/2014 4/10/2014 $10,000.00 $5,200.00 $4,800.00 52.00%1 100000001915 WLG Irrigation Sys Repl Des 2/11/2014 4/10/2014 $10,000.00 $3,600.00 $6,400.00 36.00%1 100000001916 SPG Irrigation Sys Repl Des 2/11/2014 4/10/2014 $10,000.00 $4,000.00 $6,000.00 40.00%1 100000001102 CAT Asphalt -Curb Parking Lot 11/28/2007 4/27/2012 $0.00 $25,522.55 ($25,522.55) #DIV/0!I $9,305,485.99 $4,906,637.32 $4,398,848.67 Illustrative Net Position - Unrestricted Operating Reserve $5,750,000.00 Capital Reserve $7,000,000.00 FY2014 Capital Equipment $730,679.00 FY2014 Planned Use of Fund Balance $5,390,648.00 Capital Improvement Plan: Total Active CIP Projects $9,305,485.99 Proiects Closed in FY2014: 100000001736 ADD Addison Oaks Yurt 1 $52,693.85 100000001737 ADD Addison Oaks Yurt 2 $52,509.96 100000001738 GRV Groveland Oaks Yurt 1 $33,430.43 100000001739 GRV Groveland Oaks Yurt 2 $33,918.22 100000001843 ADD Concession Ext Renovations $39,869.19 100000001816 ADD Electronic Entr Gate Sys $21,311.88 100000001790 SPG Starter Shack $61,937.25 100000001817 GRV Electronic Entr Gate Sys $26,580.65 100000001840 WCM Fans $16,403.77 Total Projects Closed in FY2014 $338,660.20 Amount Available for Conceptual CIP and Capital Equipment 81,991,998.81 Total Capital Improvement Plan $11,636,145.00 Total Net Position - Unrestricted as of September 30, 2013 $30,507,472.00 9 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 4, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Business Development Submitted: May 27, 2014 Subject: FY 2014 2"d Quarter Contributions Report INTRODUCTION AND HISTORY AGENDA ITEM NO. 8 E BUSINESS DEVELOPMENT Attached is the FY 2014 2nd Quarter report for contributions received from January 1, 2014 through March 31, 2014. This report includes donations for capital projects as well. ATTACHMENTS FY 2014 2"d Quarter Contributions Report STAFF RECOMMENDATION The staff recommends to receive and file. 10 REC 20 SPG OAKLAND COUNTY PARKS & RECREATION COMMISSION Contributions (Donations) - January 1, 2014 - March 31, 2014 Nature Center Donation Nature Center Donation Rotary Park Bridge Fundraising Contribution Tuning Your Tot CD $5.00 Tuning Your Tot CD $5.00 Recreation Programs & Services Sub -Total Carlisle/ Wortman Associates, Inc. $50.00 Sprinfield Oaks Golf Course Sub -Total Grand Total $10.00 $50.00 $60.00 11 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 42 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: May 27, 2014 Subject: FY 2014 2nd Quarter Temporary Use Permit Report INTRODUCTION AND HISTORY AGENDA ITEM NO. 8 F BUSINESS DEVELOPMENT Attached is the FY 2014 2nd Quarter Report for Temporary Use Permits issued from January 1, 2014 through March 31, 2013. ATTACHMENTS - FY 2014 2"d Quarter Temporary Use Permit Report STAFF RECOMMENDATION The staff recommends to receive and file. 12 OAKLAND COUNTY PARKS & RECREATION COMMISSION Temporary Use Permits Issued - January 1, 2014 - March 31, 2014 (2nd Quarter) LYP Commercial Film/Photography March 7-8, 2014 Ritchie Photo WCM Cinco de Mayo Event May 2, 2014 El Centro Multicultural La Familia SAC Beer Tent at Michigan Antiques Festival IND Clarkston State Bank Back Roads Half Marathon Total May 3-4, 2014 Oakland County 4H Fair Association November 9, 2014 High Five Race Management Yes Yes No $600.00 $0.00 $1,000.00 $2,400.00 13 Oakland County Parks and Recreation Commission Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of May 1, 2014) Variance Cost Center Title Budget Amount Expended Amount (Budget - (as of 2nd Qtr) Expended) ACC Stucco Repair $ 80,000 $ - $ 80,000 ACC Structural Repair/Replacement $ 25,000 $ - $ 25,000 ADD Lagoon System - Maintenance $ 6,000 $ - $ 6,000 ADM Pavement Maintenance Program* $ 150,000 $ - $ 150,000 ADM Carpet/Flooring Management Program* $ 150,000 $ 3,200 $ 146,800 ADM Interior/Exterior Painting Program* $ 120,000 $ 16,400 $ 103,600 ADM Window/Door Replacement Program* $ 124,000 $ - $ 124,000 ADM Tree Planting Program* $ 25,000 $ - $ 25,000 ADM Natural Resource Program* $ 160,500 $ 6,361 $ 154,139 ADM Herpetological Study $ 110,000 $ - $ 110,000 ADM HVAC Repair $ 49,500 $ - $ 49,500 ADM Arborist Services (Hazardous Tree Inventory) $ 116,000 $ - $ 116,000 GLC Exterior Stone Repair $ 10,000 $ 9,139 $ 861 IND Upper Bushman Lake Sampling/Analysis $ 12,000 $ - $ 12,000 RWP Kiddie Water Structure - Painting $ 25,000 $ 34,181 $ (9,181) SAC Water Tower Repairs $ 50,000 $ - $ 50,000 SAC Ellis Barn - Repainting $ 20,000 $ - $ 20,000 WLC Parapet Wall Replacement $ 50,000 $ 39,442 $ 10,558 Totals $ 1,283,000 $ 108,723 $ 1,174,277 8% Program amount is listed over $100,000, however this covers multiple project locations. 14 Commission Approval Schedule for Capital and Maintenance Projects (REVISED May 6, 2014 - Preliminary and Subject to change) • June, 2014 o Addison Oaks Park - Pull Through Sites and Concrete Pads($235,000) (Conceptual Approval) o Red Oaks Nature Center/Glen Oaks Golf Course & Conference Center — Parking Lot Design (RDP $50,000 & GLG/GLC $55,000) (Design RFP Informational) o Groveland & Independence Oaks — Concession & Twin Chimney Playground Replacement($290,000) (Conceptual Approval) o Groveland Oaks — Utility Improvements ($425,000) (Conceptual Approval) o Groveland Oaks — Section C Restroom/Shower Renovation — Change Order Approval o Addison Oaks —Campground Recreation Pavilion($486,000) (Construction Approval) • July, 2014 o Red Oaks Nature Center/Glen Oaks Golf Course & Conference Center — Parking Lot Design (RDP $50,000 & GLG/GLC $55,000) (Design RFP Approval) o Oakland Schools Agreement — (General Approval) o Springfield Oaks Activity Center — Mill Pond Dam Repairs Agreement (General Approval) o Natural Resources — Herpetological Study($110,000) (Executive Officers Report) o Red Oaks — Storm Water Reclamation($1,631,000) (Design RFP Approval) o Glen Oaks Golf Course — Bridge Replacement # 13 ($140,000) (Construction Approval) o Glen, White Lake & Springfield Oaks Golf Course — Irrigation Replacement ($450,000) (Construction Approval, Phase One) o Groveland & Independence Oaks — Concession & Twin Chimney Playground Replacement($290,000) (Construction Approval) o Glen Oaks — Irrigation Pond Dredge — Change Order Approval o Natural Resources — Staff Report o CIP/Maintenance Projects Quarterly Update • August, 2014 o Red Oaks Waterpark — Amended tease Agreement — Non -motorized Pathway (General Approval) o Addison Oaks Park - Pull Through Sites and Concrete Pads($235,000) (Construction Approval) o Natural Resources — Herpetological Study($110,000) (Proposal Approval) • September, 2014 • October, 2014 o Springfield Oaks Activity Center —4-H Covered Arena Design (Bldg. K)($20,000) (Executive Officers Report) o Red Oaks Nature Center — Parking Lot Design($50,000) (Conceptual Approval) • November, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena (Bldg. K)($20,000) (Conceptual Approval) o CIP/Maintenance Projects Quarterly Update 15 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA ...: I'll"" .�v........ .... . '- I III. —.— ................ .. ........ �, 111m,11,1.111,1i a i11,11,111,111 JUNE 4, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Fiscal Services Supervisor II Submitted: May 29, 2014 Subject: Property Tax Levy 2014 2"d Quarter Amendment INTRODUCTION AND HISTORY AGENDA ITEM NO. 8 I ADMINISTRATION The April 2014 Oakland County Equalization Report review revealed that the projected increase in property values did not achieve the projected 1 percent increase (.39), which will affect our millage revenue adversely, resulting in a projected $450,000 shortfall in the proposed tax levy for the Administration Budget Center Account. We will need to amend the FY 2014 Budget as noted in the attached report. The Planned Use of Fund Balance will be increased by $450,000 to cover this shortfall. MOTION Move to approve the proposed Fiscal Year 2014 Budget Amendment in the amount of $450,000 to come from the OCPR Planned Use of Fund Balance. 16 OAKLAND COUNTY, MICHIGAN FISCAL YEAR 2014 SECOND QUARTER BUDGET AMENDMENTS PARKS AND RECREATION (FUND #50800) PROPRIETARY / SPECIAL REVENUE FUNDS FY 2014 AMENDMENTS PROPRIETARY / SPECIAL REVENUE FUNDS - SELF BALANCING AMENDMENTS PARKS AND RECREATION (FUND #50800) Dept Proqram Acct Fund Aff. Revenues 5060101 160000 601637 5060666 160666 665882 Op Unit Account Name Property Tax Levy $ (450,000.00) Planned Use of Fund Balance $ 450,000.00 FY 2015 FY 2016 AMENDMENTS AMENDMENTS WHEREAS a Parks and Recreation budget amendment is recommended to reflect less than anticipated Property Tax Levy revenues in the amount of $450,000. 17 lC*1_1:10_1 L�11014-001 1610 J_I "i'mNiml OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 41 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer AGENDA ITEM NO. 9 A ADMINISTRATION Submitted: May 29, 2014 Subject: CONCEPTUAL APPROVAL — Proposed FY 2015-2017 Budget Presentation INTRODUCTION AND HISTORY The enclosed documents are for your review as part of the Proposed FY 2015-2017 Budget Presentation. Staff and I encourage the Commission's review and participation. If you have any questions please feel free to contact the Presenters prior to the meeting or ask your questions during the presentation. We are also interested in Commissioner and staff input for imprdving the general format/layout of the budget document for clarity and understanding within the parameters of the fiscal services system data limitations. 18 Aqenda Topics 1. Proposed FY 2015-2017 Re -cap of Budget Process Update II. FY 2015-2017 Budget Position Summary III. Proposed FY 2015 Staff Budget Highlights IV. Proposed FY 2015 Staffing Allocation Plan Presenters Informational Dan Stencil / 248.858.4944 Jeff Phelps / 248.858.5319 Informational Jeff Phelps / 248.858.5319 .Dan Stencil / 248.858.4944 Informational Dan Stencil / 248.858.4944 Sue Wells / 248.858.4634 Terry Fields / 248.858,0914 Jim Dunleavy / 248.858.4647 Tom Hughes / 248.343.1011 Informational D. Stencil/S. Wells V. FY 2015-2017 OCPR Proposed Budget Informational J. Phelps. D. Stencil/S. Wells Jeff Phelps / 248.858.5319 1. 5060101 PR Administrative Services Informational J. Phelps/D. Stencil/S. Wells 2. 5060201 PR Capital Improvement Informational J. Phelps/D. Stencil/S. Wells 3 5060326 PR White Lake Oaks Golf Informational J. Phelps/D. Stencil/S. Wells 4. 5060327 PR Glen Oaks Golf Informational J. Phelps/D. Stencil/S. Wells 5. 5060328 PR Red Oaks Golf Informational J. Phelps/D. Stencil/S. Wells 6. 5060330 PR Springfield Oaks Golf Informational J. Phelps/D. Stencil/S. Wells 7. 5060356 PR Lyon Oaks Golf Informational J. Phelps/D. Stencil/S. Wells 8. 5060417 PR Addison Oaks Conference Ctr Informational J. Phelps/D. Stencil/S. Wells 9. 5060426 PR White Lake Oaks Conf Center Informational J. Phelps/D. Stencil/S. Wells 10. 5060427 PR Glen Oaks Conference Center Informational J. Phelps/D. Stencil/S. Wells 11. 5060430 PR Springfield Oaks Concession Informational J. Phelps/D. Stencil/S. Wells 12. 5060456 PR Lyon Oaks Conference Center Informational J. Phelps/D. Stencil/S. 13. 5060540 PR Oakland County Market Informational J. Phelps/D. Stencil/S. Wells 14. 5060650 PR Independence Oaks Nature Ctr Informational J. Phelps/D. Stencil/S. Wells 15. 5060651 PR Red Oaks Nature Center Informational J. Phelps/D. Stencil/S. Wells 19 Wednesday, June 4, 2014 9:00 a.m. 16. 5060666 PR Planned Use of Balance Informational J. Phelps/D. Stencil/S. Wells 17. 5060715 PR Addison Oaks Park Informational J. Phelps/D. Stencil/S. Wells 18. 5060717 PR Addison Oaks Conference Ctr Informational J. Phelps/D. Stencil/S. Wells 19. 5060720 PR Groveland Oaks Park Informational J. Phelps/D. Stencil/S. Wells 20. 5060724 PR Orion Oaks Park Informational J. Phelps/D. Stencil/S. Wells 21. 5060725 PR Independence Oaks Park Informational J. Phelps/D. Stencil/S. Wells 22. 5060729 PR Red Oaks Dog Park Informational J. Phelps/D. Stencil/S. Wells 23. 5060732 PR Springfield Oaks Activity Informational J. Phelps/D. Stencil/S. Wells 24. 5060735 PR Waterford Oaks Activity Ctr Informational J. Phelps/D. Stencil/S. Wells 25. 5060751 PR Red Oaks Park Informational J. Phelps/D. Stencil/S. Wells 26. 5060755 PR Lyon Oaks Park Informational J. Phelps/D. Stencil/S. Wells 27. 5060760 PR Rose Oaks Park Informational J. Phelps/D. Stencil/S. Wells 28. 5060765 PR Highland Oaks Park Informational J. Phelps/D. Stencil/S. Wells 29. 5060805 PR Rec Programs and Services Informational J. Phelps/D. Stencil/S. Wells 30. 5060831 PR Red Oaks Waterpark Informational J. Phelps/D. Stencil/S. Wells 31. 5060837 PR Waterford Oaks Waterpark Informational J. Phelps/D. Stencil/S. Wells 32. 5060839 PR Mobile Rec and Spec Events Informational J. Phelps/D. Stencil/S, Wells 33. 5060845 PR Bicycle Motocross Informational J. Phelps/D. Stencil/S. Wells 34. 5060846 PR Waterford Oaks Toboggan Informational J. Phelps/D. Stencil/S. Wells 35. 5060870 PR Catalpa Oaks Informational J. Phelps/D. Stencil/S. Wells VI. Proposed FY 2015-2017 OCPRC Budget Conceptual Approval 20 -D �AKLAND COUNTY PARKS Strategic Staffing Allocation Plan FY2015 Current and Proposed Staffing Allocation prepared for Parks Commission May 21, 2014 21 Parks & Recreation's Use of Full Time and Part Time Positions .......... Parks & Recreation Proprietary Postions 450 400 c 350 I - - 300 a° 250 ° 200 v 150 _ Z 100 50 0 FY06 FY08 FY14 FY15* - I Full Time 96 100 77 81 _I I Part Time 221 241 329 338 yP I Total Positions 317 341 406 419 ➢ Full time positions will show an overall decrease by 16% compared to 2006 • Full time staff are guaranteed to be paid for 2080 per year, regardless of staffing needs during peak seasons, for projects, construction, and special events. ■ Trend in staffing shows an increase of part time employees. ➢ Part time positions will show an overall increase by 53% compared to 2006 ■ Part time positions are budgeted for 1,000 hours but only paid for the hours worked. ■ Part time staffing allows the flexibility to meet Parks and Recreations needs during peak seasons, for construction and projects, and for special programs and events. ■ An increasing part time workforce brings increased demands on supervision and administration. Supervisors experience increase demands on time and resources for selection, onboarding, training, developing, scheduling, and overseeing. ■ Part time employees fall on both ends of the bell curve for age & experience, and the majority are not retained beyond three years. 22 OCPR Chief Districts — 2013 North District -Jim Dunleavy ►rtq cmn taR1 —,� ` 1 e ��-- �eennra !FM � o ui stw�txtn •- � ,—, �. Deal OIQ up tlaii 1 , wnuua 1fJR1M South District - Lary Gee ■ I 1111111111111 11 Illr I OCPR Chief Districts - 2014 Oakland County Park Districts Lit AO �r uif. i•ir ■ J� r IMWMLJM' 1 lima UAU am Pa. • -- t:VGri yn+o,txs ,ice. oi0 T.- canux to" - ny[• as .acrts .1 R South !]sV7R ChICt: Tom MI[hi: tpt Otk4 • w%w_vwOtn a-cwh. Cyr ugo.N - fwcr 23 Before 2006 Addison Oaks • Campground • Day Use Park • Banquet Center • Winter Operations • Special Events • Trails • Beach Oakland County Parks Programs & Services Catalpa Oaks (Before 2006 Managed by Oakland County General Fund) • Acquired by OCPRC 2007 Glen Oaks • 18-Hole Golf Course • Banquet Center • Pro Shop Groveland Oaks • Campground • Day Use Park • Beach Operations • Special Events Highland Oaks • Acquired by OCPRC 2007 • Hunting • Rental Property 2006 — 2014 Addison Oaks • Boardwalks • Natural Resource Management Plan • Addison East — 280 Acres • Hunting • Rental Property Catalpa Oaks • Sports Fields • Restroom / Concession Building • Playgrounds • Scheduling of Sports Fields and Pavilion • Year Round Maintenance of the Grounds including Snow Removal, Mowing and General Clean Up • Maintenance of Programs, Concessions, Restrooms Glen Oaks Groveland Oaks • Self -Operations of Concession • Natural Resource Management Plan • Yurts • Trails • Rental Property Highland Oaks • Comprehensive Trail System • Boardwalks • Natural Resource Management Plan Before 2006 Independence Oaks • Camp Wilderness • Picnic Pavilion • Trails • Winter Operations • Nature Center • Beach • Special Events • Boardwalk Lyon Oaks • 18-Hole Golf Course • Banquet Center • Driving Range • Pro Shop • Dog Park • Trails / Boardwalks • Soccer / Cricket Field • Temporary Nature Center Oakland County Parks Programs & Services Recreation Program Services • Adaptive Recreation • Sponsorship / Partnership • Dog Park / Event Programming — One Park • Special Events • Recreation Assistance — Partnership Program ($100,000) 2006 — 2014 Independence Oaks • Four Rental Properties • Independence Oaks North • Natural Resource Management Plan • Hunting • Year Round Fishing Lyon Oaks • Natural Resource Management Plan Recreation Program Services • South Oakland Outreach Office / South Oakland Health Department • Expanded Recreation Program • Nature Education —Two Nature Centers • Field Sports Reservations —Two Locations • Citizen Science • Golf Programming • Dog Park / Event Programming — Five Parks • Recreation Assistance Partnership Program ($150,000) • Central Reservation — First Phase 25 Before 2006 Red Oaks • Waterpark • Golf Course Springfield Oaks • 18-Hole Golf Course • Grill Room • Pro Shop • Fairgrounds • Springfield Activity Center Oakland County Parks Programs & Services 2006 — 2014 Red Oaks • Nature Center o Maintain 38 Acre Park including the 1 % Mile Trail System, Nature Center Building, and Natural Resource Management o Focus on Improvements to the Trail System and Nature Center o Develop Nature Programs for Red Oaks and South Oakland County • Youth Soccer Complex • Natural Resource Management Plan • Lifeguard Training and Recruitment • Dog Park o Year Round Maintenance of the Facility including Snow Removal, Mowing, and Trash Removal o Revenue Operating for Permit Sales Springfield Oaks • Natural Resource Management Plan • Community Service Garden • Arena — Horse / Special Events • Ellis Barn Improvements / Programs • Rotary Park 26 Before 2006 Waterford Oaks • BMX • Waterpark • Administration Building • Waterford Activity Center • Lookout Lodge / The Fridge • Trails White Lake Oaks • 18-Hole Golf Course • Banquet Center Oakland County Parks Programs & Services 2006 — 2014 Waterford Oaks • County Market & Grounds o Operate and Maintain the County Market, Grounds and Parking Lot o Develop Vendor Relationships — Establish Policies o Marketing and Promotions Program o Develop Special Events • Greenhouses o Maintenance and Operations of the 7 Greenhouses o Community Gardens and Plot Rentals o Grow Annual and Perennial Flowers for Oakland County and OCPRC Grounds Beautification o Coordinate with Flower Installation and Maintenance Programs at all Parks • Sledding Hill • Paradise Peninsula • Natural Resource Management Plan White Lake Oaks • Natural Resource Management Plan 27 Oakland County Parks Programs & Services Expanded Trail System — Park & Countywide After 2006 • Develop Boardwalk Trail System at Independence Oaks, Addison Oaks, Highland Oaks, Rose Oaks and Red Oaks • Develop Trail Maintenance Standards • Planning of Safety Path at Red Oaks Facilities Maintenance After 2006 • Work Order System • Organized 4 Units — Building Equipment, Equipment Management, Land Management • Centralized Inventory • Project Management • Construction Management Natural Resources After 2006 • Develop Natural Resource Management Plans • Inventory Parks • Invasive Species Removal • Prescribed Burns • Managed Deer Hunts Updating and Implementing IT Program After 2006 • Point of Sales Park System Wide • Pay Stations • Work Order System • Internet Availability at all Parks • Web Based Program Registration and Facility Reservation System • Social Media Volunteer Program After 2006 • Recruit Training and Promote Volunteers System Wide • Utilize Volunteers at Campgrounds, Golf Courses, Special Events and Recreation Programs • Currently Manage 500+ Volunteers 28 Current Parks & Recreation Organizational Chart FY2014 Updated 5-20-14 29 Current Parks & Recreation Organizational Chart 2014 Updated 5-20-14 Oakland County Parks and Recreation Commission OC Fiscal Services — Management & Budget Employee Records :I Executive Officer Executive Secretary � " � Project Advisor Manager, Park Operations Recreation Parks Facilities Maintenance & Operations Programs & Services Business Strategy & -- - - Recreation Facilities North District South District Development Maintenance & Services Operations & Operations & Programs & Development Maintenance Maintenance Parks Planning Administrative Building Addison, Glen Oaks I Dog Adaptive & Services I Management Groveland, Programming, Therapeutic Services Highland, & Sports Fields, & I Internal Services Equipment Rose Oaks Lyon Oaks Events Interpretive & Educational Management Educational Services Independence Red & Catalpa Golf Revenue I Resources Marketing & I & Orion Oaks Oaks - Operations Mobile Recreation, Communications Land Buses, Stages, Management Bleachers & Tents Organizational I Springfield Oaks FWaterford Oaks ' Natural I Development & Project Resource Management White Lake Special Events Volunteer Services Oaks Management I I Resource Development 30 Current Parks & Recreation Organizational Chart 2014 Updated 5-20-14 Lakiand County Parks and Recreation Commission Executive Secretary OCFiscaiServices—Management&Budget Parks Planning 1 Supervisor P & R Planning 1 P & R Business Development Rep 1 Senior Planner 1 Natural Resource Planner 1 PTNE Technical Assistant 4 PTNE Project Advisors Educational Resources 1 Educational Resources Specialist Business Strategy & Development I Administrative Services I I Internal Services Organizational Development Marketing & Communications Resource Development Manager, Park & Rec Operations 31 Current Parks & Recreation Organizational Chart 2014 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Officer Business Strategy & Development Administrative Internal Services Marketing & Organizational Services Communications Development Supervisor P& R Business Supervisor P& R P& R Business Administrative Development Marketing & Development Services Representative Communication Representative 1 Procurement Technician 1 User Support Specialist II 1 P & R Mkt Supervisor 1 Recreation Prog Supervisor 7 Office Assistant II 1 Account Clerk II 1 Graphic Artist 1 Summer Bus Asst 1 Office Assistant I 1 FTNE GIS/CAD Technician 1 1 PTNE Graphic Artist 4 College Intern 1 PTNE Office Assistant 1 5 PTNE Parks Helpers 3 Comm & Mkt Assistant 2 FTNE Technical Assistants Resource Development P & R Business Development Representative 1 P & R Bus Dev & Svs Rep 1 PTNE Project Advisor 32 Current Parks & Recreation Organizational Chart 2014 Updated 5 20-14 f Facilities Maintenance & Development Building Management I Equipment Management Land Management Project Management FOakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Facilities Maintenance & Operations i North District Operations & Maintenance Addison, Grovela nd, Highland, & Rose Oaks Independence & Orion Oaks Springfield Oaks White Lake Oaks South District Operations & Maintenance Glen Oaks Lyon Oaks Red & Catalpa Oaks Waterford Oaks Dog Programming, Sports Fields, &� Events Golf Revenue Natural Resource Operations Management 4A Pb 33 Current Parks & Recreation Organizational Chart 2014 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Chief Parks Facilities Maintenance & Development Facilities Maintenance & Operations Building ManagementI F Equipment Management I Land Management Project Management Maintenance Supervisor" Parks Project Supervisor 3 Skilled Maintenance Mech III 1 Auto Mechanic II 5 Groundskeeper II 1 FTNE Arch Engineer III 2 Skilled Maintenance Mech II 1 PTNE Grounds Equip Mech 1 PTNE Groundskeeper II 2 Arch Engineer II 1 PTNE Skilled Maint Mech III 8 Parks Helper 2 General Maintenance Mech 2 Seasonal Program Specialist 2 Parks Maintenance Aides 34 Current Parks & Recreation Organizational Chart 2014 Updated 5-20-14 Addison, Oro veiand, Highland, & Rose Oaks Parks Supervisor I Addison Oaks Grovelaad, Highland & Rase Oaks Parks Parks Crew Chief Crew Chief Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Chief Parks Operations & Maintenance - North District North District Operations & Maintenance independence & Orion Oaks Parks Supervisor Parks Crew Chief Springfield Oaks Parks Supervisor White Lake Oaks Parks Crew Chief 35 Current Parks & Recreation Current Organizational Chart 2014 Updated 5-20-14 Glen Oaks Parks Crew Chief Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Chief Parks Operations & Maintenance - South District South District Operations & Maintenance Lyon Oaks Parks Supervisor Red & Catalpa Oaks Red Oaks i Red Oaks Waterpark, Gaff & Day Park & Catalpa Dag Park I Maintenance I Park Supervisor AAaintertartce 5upv1 Waterford W.terfard Waterfard Oaks Oaks Wdterpark, I Activity Center County & BMX Market Park Supervisor I Assistant Park Supv 36 Current Parks & Recreation Organizational Chart 2014 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Officer LManager, Park Operations Facilities Maintenance & Operations Golf Revenue Operations Dog Programming, Sports Natural Resource Fields, & Events Management EGolf Revenue & Recreation Programs Recreation Program Supervisor Natural Resources Planner operations Supervisor Supervisor I Red Oaks Golf Pro Shop Glen Oaks Pro Shop Springfield Oaks Pro Lyon Oaks Pro Shop Shop White Lake Oaks Pro Shop 37 Current Parks & Recreation Organizational Chart 2014 Updated 5-2044 Adaptive & Therapeutic Services Recreation Program Supervisor Foakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Chief Recreation Programs & Services Recreation Programs & Services Interpretive & Educational Services Recreation Program Supervisor Mobile Recreation, Buses, Stages, Bleachers & Tents Recreation Program Supervisor Special Events Recreation Specialist Proposed Parks & Recreation Organizational Chart FY2015 Updated 5-20-14 39 Proposed Organizational Chart: Strategic Staffing Allocation FY2015 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Officer Planning & Resource Organizational Development & Development Volunteer Services Business Operations Administrative Services i Group & Facilii 7: - I Information Technology I Internal Services Marketing & Communications OC Fiscal Services - I Executive Secretary Management & Budget Manager, Park Operations Facilities Maintenance & Operations Facilities Maintenance & Development Building Management E Equipment Management Land Management I Project Management North District Operations & Maintenance Groveland, Highland & Rose Oaks I Independence `I Orion Oaks Springfield Oaks l Waterford Oaks i South District Operations & Maintenance LAddison Oaks LGlen Oaks 1 Lyon Oaks Red & Catalpa Oaks i White lake Oaks Food & Bev Services Food & Bev Services Coordinator IEmployee Records Recreation Prog & Services Adaptive & Therapeutic Services I Dog Park Programs Educational Services & Conservation Programs Mobile Recreation, Buses, Stages, Bleachers & Tents i Nature Education Special Events 40 Parks and Recreation FY2015 Position Requests Salaries and Fringes to TBD by Fiscal Services Updated 05-20-2014 Positions Requested for New Program Food & Beverage Services ***Required Due to contract expiration effective FY2015/Saiaries TBD byHR Food & Beverage Coordinator FTE 1 Seasonal Program Specialist PTNE 5 Food & Beverage Worker II PTNE 29 Total Added for Food & Beverage Services= 35 41 Proposed Organizational Chart With Positions: Strategic Staffing Allocation FY2015 OS-18-14 Oakland County Fiscal Budget Services — Management & I Oakland County Parks and Recreation Commission ❑ 5060101-02615CentralEmpRecCoord(09) ❑ 5060101-02479ExecutiveSecretary(08) 5060101-03007 Executive Officer Parks & Rec 5060101-03167 Manager of Parks & Rec Operations CREATE Organizational Development & Volunteer Services ❑ 5060101-07781 P & R Bus Dev Rep (13) ❑ 5060101-00482 Rec Program Supv (12) ❑ 5060805-10205 Seasonal Prog Specialist ❑ 5060805-00484 PTNE Student ❑ 5060101-07982Summer Bus Assist (BO) ❑ 5060101-10756 College Intern (EM) ❑ 5060101-10757 College Intern (EM) ❑ 5060101-10758 College Intern (EM) ❑ 5060101-10759 College Intern (EM) ❑ 5060805-10351 Student (BJ) ❑ 5060805-10352 Student (BJ) ❑ 5060805-10353 Student (BJ) ❑ 5060805-10354 Student (BJ) ❑ 5060805-06110 Summer Clerical (BP) ❑ 5060805-09933 Summer Clerical (BP) Planning & Resource Development ❑ 5060101-09320 Supv P & R Planning (14) ❑ 5060101-02982 P & R Bus Dev Rep (13) ❑ 5060107-10032 Senior Planner (12) ❑ 506010110732 Natural Res Planner (11) ❑ 5060101-10746 PTNE Project Advisor (EN) ❑ 5060101-10747 PTNE Project Advisor (EN) ❑ 5060101-10748 PTNE Project Advisor (EN) ❑ ADD PTNE Project Advisor (EN) ❑ ADD PTNE Project Advisor (EN) ❑ 5060101-00241 PTNE Technical Aide (BV) Business Operations Facilities Maintenance & Development ❑ ADD Chief of Business Operations (16) Administrative Services ❑ 5060101-10730 Supv Admin Svs (11) 05060101-02479 Executive Secretary (08) ❑5060101-01620 Procurement Tech (07) ❑5060101-00278 Office Assistant II (05) ❑5060101-00798 Officp Assistant II (05) ❑5060101-01819 Officb Assistant II (05) ❑5060101-05210 Office Assistant II (05) ❑5060101-05390 Office Assistant II (05) ❑5060101-06348 Office Assistant II (05) ❑ 5060101-06349 Office Assistant II (05) ❑5060101-07816 Office Assistant 1 (03) ❑5060101-11242 PTNE Office Assistant 11 (05) ❑ADD FTNE Office Assistant II (05) Marketing & Communications ❑ 5060101-02508 Supv P & R Mark&Com (14) ❑ 5060101.06948 Graphic Artist (10) ❑ 5060101-10742 PTNE Graphic Artist (10) ❑ 5060101-07106 Comm & Mkt Asst (09) ❑ 5060101-07884 Comm & Mkt Asst (09) ❑ 5060101-05404 Comm & Mlct Asst (09) ❑ 5060101-11338 FTN Technical Asst. (08) ❑ 5060101-11339 FTN Technical Asst. (08) ❑ 5060101-10737 P RR Midg Supv (13) DELETE ❑ 5060101-10735 Chief Parks Fac & Maint (16) Building Management ❑ 5060910.00990 Maint Supervisor II (13) ❑ 5060910-02452 Skilled Maint Mech III (10) ❑ 5060910-03294 Skilled Maint Mech III (10) ❑ 5060910-10754 Skilled Maint Mech III (10) ❑ 5060910-03887 Skilled Maint Mech II (09/C) ❑ 5060910-06905 Skilled Maint Mech II (09/C) ❑ 5060910-10753 PTNE Skilled Maint Mech III (10) ❑ 5060910-01746 General Maint Mech (07/13) ❑ 5060910-02433 General Maint Mech (07/13) ❑ 5060910-01196 Parks Maint Aide (05) ❑ 5060910-01994 Parks Maint Aide (05) ❑ ADD PTNE Parks Maintenance Aide (05) ❑ ADD PTNE Parks Maintenance Aide (05) ❑ ADD PTNE Parks Maintenance Aide (05) Land Management ❑ 506010 01589 Parks Projects Supv (i0) DELETE ❑ ADD Grounds Maintenance Supervisor (10) ❑ 5060735-11369 PTNE Grounds Keeper II ❑ 5060910-01377 Gioundskeeperll(06)DFI.EfE ❑ 5060910.11371 Groundskeeper It (06) ❑ 5060910.11372 Groundskeeper 11 (06) ❑ 5060910.01482 Groundskeeper 11 (06) 5060910 03372 II (06) OELFTP ❑ 50609102 Seasonal Program Speciallst CREATE Group & Facilities ❑ 5060910 11 Parks Helper Sales I Equipment Management ❑ ADD P & R Business Dev Rep 1131 Internal Services ❑ 5060101-04382 P & R Bus Dev Rep (13) ❑ 5060101-00246 PTNE Parks Helper (AL) ❑ 5060101-00277 PTNE Parks Helper (AL) ❑ 5060101-10457 PTNE Parks Helper (AL) ❑ 5060101-10458 PTNE Parks Helper (AL) ❑ 5060101-01337FTN GIS/CAD Tech 1 (09) ❑ 5060101-06732 Account Clerk II (07) ❑ ADD GIS CAD TECH 1 (09) CREATE /T Services ❑ 5060101-10731 User Sup Specialist II (12) ❑ 5060101-10459 PTNE Parks Helper (AL) ❑ ADD FTNE USER SUPPORT TECH II (12) PROPOSED FY2015 Updated 5.20.14 for Parks Commission Meeting on 5.22.14 ❑ 5060910-03024 Auto Mechanic II (09) ❑ 5060910-10744 PTNE Grounds Equip Mech (HO) Project Management ❑ 5060910-08045 FlN Arch Englll (15) DELETE ❑ 5060910-08045 Arch Engineer II (12) ❑ 5060101-09562 Arch Engineer 11 (12) ❑ ADD PTNE Construction Inspector II (8) -*�arKs Operations -_ ......... North District South District ❑ 5060101-10736 Chief of Ops & Maint (16) ❑ 5060101-00885 Chief of Ops & Maint (16) 5060720 Groveland Oaks (765 HGH/760 MOVE 5060715 Addison Oaks (417 RSE) ACC) ❑ 5060720-02535 Parks Supervisor (12) ❑ 5060356-09281 Rec Prog Supervisor (12) ❑ 5060720-01259 Parks Crew Chief (08) RECLASS TO Parks Supervisor (12) ❑ 5060720-03154 General Maintenance Mechanic (B) ❑ 5060715-02685 Parks Crew Chief (08) ❑ 5050720-10741 PTNE Office Assistant 1 (03) ❑ 5060715-3569 Grounds Equipment Mechanic (A) ❑ 5060720 14 Park Helper ❑ 5060715-02974 General Maintenance Mechanic (B) ❑ 5060720 25 Parks & Rec Attendant ❑ 5060715-10740 PTNE Office Assistant 1 (03) ❑ 5060720 12 Seasonal Laborer ❑ 5060715 18 Parks Helper ❑ 5060720 6 Seasonal Program Specialist ❑ 5060715 11 Parks & Rec Attendant ❑ 5060720 CREATE 3 Food & Beverage Worker 11 ❑ 5060715 6 Lifeguard ❑ 5060720 2 Parks & Rec Program Leader ❑ 5060715 8 Seasonal Laborer ❑ 5060720 10 Lifeguard ❑ 5060715 4 Seasonal Program Specialist Q 5060715 3 Parks &Rec Program Leader 5060725 Independence Oaks(724 5060327 Glen Oaks (a27�Lc)Glen Oaks (az7�Lc) ORN) ❑ 5060725-01127 Parks Supervisor (12) ❑ 5060328-02329 Parks Supervisor (12) ❑ 5060725-09564 Parks Crew Chief (08) ❑ 5060327-10733 Parks Crew Chief (08) ❑ 5060725-02060 Grounds Equipment Mechanic (A) ❑ 5060356-09282 Grounds Equipment Mechanic (A) ❑ 5060725-02817 General Equipment Mechanic (A) ❑ 5060327-10745 PTNE Grounds Equip Mech (A) ❑ 5060725-1127 General Maintenance Mechanic (B) !J 5060327-03485 General Maintenance Mechanic (B) ❑ 5060725-11366 PTNE Maintenance Laborer (04) ❑ 25 Parks Helpers ❑ 5060724-11365 PTNE Maintenance Laborer (04) ❑ 9 Parks & Rec Attendants ❑ 5060725-10738 PTNE Office Assistant II (05) ❑ 9 Seasonal Laborers ❑ 5060725-10739 PTNE Office Assistant 1 (03) 11 2 o o e s ❑ 5060724-11365 PTNE Maintenance Laborer (04) 5060356 Lyon Oaks ❑ 5060724 4 Parks Helper (755 LYP/456 LVC) ❑ 5060725 13 Parks Helper ❑ 5060725 11 Parks & Rec Attendant ❑ 5060356-09084 Parks Supervisor (12) ❑ 5060725 7 Seasonal Laborer ❑ ADD Parks Crew Chief (08) ❑ 5060725 10 Lifeguard ❑ 5060356-03530 General Maintenance Mechanic (B) ❑ 5060725 2 Seasonal Program Specialist !J 5060356-09283 General Maintenance Mechanic (B) ❑ 5060356-09983 Grounds Keeper 11 (06) ❑ 5060356 39 Parks Helper 5060330Springfield Oaks (7325AC/430 ❑50603563Seasonal Program Specialists SPC) ❑ 5060356 2 Seasonal Laborer ❑ 5060356 7 Parks & Rec Attendants ❑ 5060330-2388 Parks Supervisor (12) ❑ 5060755 5 Parks Helper ❑ ADD Parks Crew Chief (08) ❑ 5060755 2 Parks & Rec Attendant ❑ 5060330.02201 General Maintenance Mechanic (B) ❑ 5060755 1 Seasonal Laborer ❑ 5060330.02249 Groundskeeper 11 (06) ❑ 5060755 1 P & R Program Leader ❑ 5060732.10752 PTNE General Maintenance Mech ❑ 506030-10743 PTNE Grounds Equipment Mech 5060328 Red Oaks (729 Roo/751 ❑ 5060330 17 Parks Helpers RDP/831 RWP/870 CAT) ❑ 5060330 6 Parks & Rec Attendants ❑ 5060330 5 Seasonal Program Specialists ❑ 5060831-11368 Parks Supervisor (12) ❑ 5060330 CREATE 20 Food & Beverage Worker II ❑ 5060715-11362 Assistant Parks Supervisor (10) ❑ 5060732 3 Parks Helpers ❑ 5060328-02451 Grounds Equipment Mechanic (A) ❑ 5060732 3 Seasonal Laborers ❑ 5060831-00066 Skilled Maintenance Mechanic II (C) ❑ 5060328-11346 PTNE Groundskeeper 11 (06) ❑ 5060831 11 Parks Helpers MOVE 5060735 Wate) ford Oaks (845 ❑ 5060831 33 Parks & Rec Attendants WBX/540 WC1,1/837 WWA) ❑ CREATE 3 Food & Beverage Worker 11 ❑ 5060831 44 Lifeguards ❑ 5060735.06949 Parks Supervisor (12) ❑ 5060831 9 Seasonal Laborers ❑ 5060540-11089 Assistant Parks Supervisor (10) ❑ 5060831 6 Seasonal Program Specialists ❑ 5060735-11370 Skilled Maintenance Mech 11 (C) ❑ 5060328 16 Parks Helpers ❑ 5060837-01668 Skilled Maintenance Mech 11 (C) ❑ 5060328 1 Seasonal Program Specialist ❑ 5060837-10751 PTNE Gen Maintenance Mechanic ❑ 5060870 4 Parks Helper ❑ 5060735-11369 PTNE Groundskeeper II (06) ❑ 5060751 3 Parks Helper ❑ 5060845 2 Park Helper ❑ 5060729 4 Parks Helper ❑ 5060845 1 Seasonal Program Specialist ❑ 5060845 1 Seasonal Laborer MOVE 5060326 White Lake Oaks ❑ 5060540 2 Parks Helper (426 WLC) ❑ 5060540 1 Seasonal Program Specialist ❑ 5060735 9 Park Helper ❑ 5060330-00657 Supervisor Golf Revenue (12) ❑ 5060735 2 Parks & Rec Attendant RECLASS TO Parks Supervisor (12) ❑ 5060735 2 Seasonal Program Specialist ❑ 5OL0326-02223 Parks Crew Chief (08) ❑ 5060837 5 Park Helper ❑ 5060326-03246 Grounds Equipment Mechanic (A) ❑ 5060837 30 Parks & Rec Attendant ❑ 5060326-01179 Groundskeeper II (06) ❑ 5060837 5 Seasonal Program Specialist ❑ 21 PTNE Parks Helper ❑ 5060837 CREATE 3 Food & Beverage Worker If ❑ 5 Seasonal Laborer ❑ 5060837 7 Seasonal Laborer ❑ 1 Parks & Rec Attendant ❑ 5060837 37 Lifeguard 0 2 Seasonal Program Specialist Recreation Programs & Services ❑ 5060101-07105 Chief of Rec Prog & Svs (16) Create Food & Beverage Adaptive & Therapeutic Services ❑CREATE Food and Bev Cord(12) ❑ 5060805-00517 Recreation Prog Supv (12) MOVE Dog Park Programs ❑ 5060101.10734 Recreation Prog Supv (12) MOVE Educational Services & Conservation Programs ❑ 5060101.01461 Educ Res Specialist (11) Mobile Recreation, Buses, Stages, Bleachers & Tents ❑ 5060805-06350 Recreation Prog Supv (12) ❑ 5060805-09565 Parks Maint Aide (05) ❑ 5060805 8 Bus Driver ❑ 5060805 12 Parks Helper ❑ 5060805 28 Parks & Rec Program Leader ❑ 5060805 12 Seasonal Program Specialist Nature Education ❑ 5060805-09566 Recreation Prog Supv (12) ❑ 5060805-05172 Parks Naturalist (10) ❑ 5060805-10750 PTNE Parks Naturalist (10) Special Events ❑ 5060805.05208 Recreation Specialist (09 ❑ 5060101-10749 PTNE Project Advisor (EN) RED: ADD/CREATE/MOVE/RECLASS GREEN: VACANT POSITION ORANGE: DELETE POSITION Parks and Recreation FY2015 Position Requests Salaries and Fringes to TBD by Fiscal Services Updated 05-20-2014 Total Transactions for Strategic Staffing Allocation Plan Delete Eligible Positions 1(/!; Add Eligible Positions 9 Total Increase in Eligible Positions for FY2015 Delete Non -Eligible Positions Add Non -Eligible Positions Total Increase in Non -Eligible Positions for FY2015 Move Positions Add Positions Delete Positions Total Transactions= 5 (34) 42 8 54 51 38 143 43 Proposed Organizational Chart: Strategic Staffing Allocation FY2015 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Secretary Executive Officer Planning & Resource Organizational Development Development & Volunteer Services 1 Supervisor P& R Planning 1 P& R Business Development Rep 1 Recreation Program Supervisor 4 College Intern 1 P & R Business Development Rep 1 Senior Planner 5 Student 1 Natural Resource Planner 2 Summer Clerical 1 PTNE Technical Assistant 1 Summer Business Assistant 6 PTNE Project Advisors OC Fiscal Services — Management & Budget Manager, Park & Rec Operations 44 1 7 1 i 1 Proposed Organizational Chart; Strategic Staffing Allocation FY2015 Updated 5-20-14 Administrative Services Supervisor Administrative Services Procurement Technician Office Assistant II Office Assistant I FTNE Office Assistant ii PTNE Office Assistant I Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Group & Facilities Sales P & R Business Development Representative Chief of Business Operations Business Operations I Internal Services P & R Business Development Representative I 1 Account Clerk II 1 GIS/CAD Technician II 1 FTNE GIS/CAD Technician I IT Services 1 User Support Specialist II 1 FTN E User Support Tech I i Marketing & Communications Supervisor P & R Marketing & Communication I 1 Graphic Artist 1 PTNE Graphic Artist 3 Comm & Mkt Assistant 2 FTNE Technical Assistants 45 Proposed Organizational Chart; Strategic Staffing Allocation FY2015 Updated 5-20-14 Oakland County Parks and Recreation Commission Facilities Maintenance & Development I Building Management Equipment Management Land Management Project Management Executive Officer Manager, Park Operations Facilities Maintenance & Operations North District South District Operations & Operations & Maintenance Maintenance Grovelandr I I � Caks Highland & Rose Oaks Independence & Orion I Glen Oaks Oaks Springfield Oaks Lyon Oaks Red & Catalpa Oaks Waterford Oaks wtkiwwke,00ks 46 Proposed Organizational Chart: Strategic Staffing Allocation FY2015 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations i Chief Parks Facilities Maintenance & Development Facilities Maintenance & Operations Building Management Equipment Management Land Management Project Management Maintenance Supervisor II Grounds Maintenance Supervisor 3 Skilled Maintenance Mech III 2 Skilled Maintenance Mech II 1 PTNE Skilled Maint Mech III 2 General Maintenance Mech 3 Parks Maintenance Aides 4 PTNE parxs Maintenance nude 1 Auto Mechanic II 2 1 PTNE Grounds Equip Mech 3 Groundskeeperll 1 PTNE Groundskeeper II 8 Parks Helper 2 Seasonal Program Specialist 1 PTNE Construction Inspector II 2 Arch Engineer II 47 Proposed Organizational Chart. Strategic Staffing Allocation FY2015 Updated 5-2044 Groveland highland & Bose Oaks Parks Supervisor Parks Crew Chief Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations —I Chief of Operations & Maintenance - North District North District Operations & Maintenance Independence & Orion Oaks Parks Supervisor Parks Crew Chief Springfield Oaks Parks Supervisor Parks Crew Chief Waterford Oaks Parks Supervisor Assistant Parks Supervisor 48 Proposed Organizational Chart: Strategic Staffing Allocation FY2015 Updated 5 20-14 Oakland County Parks and Recreation Commission LExecutive Officer LManager, Park Operations Chief of Operations & Maintenance — South District South District Operations & Maintenance --aFi a k" Glen Oaks Lyon Oaks Red & catalpa - Whjte ,L,&Ae Oaks Oaks Parks Supervisor Parks Crew Chief Parrs Supervisor Parks Crew Chief Parks Supervisor Parks Supervisor Parks Supervisor Assistant Waln-L Parks Crew Chief Parks Supv up- I e 49 Proposed Organizational Chart. Strategic Staffing► Allocation FY2015 Updated 5-20-14 Oakland County Parks and Recreation Commission Executive Officer Manager, Park Operations Chief Recreation Programs & Services Recreation Programs & Services Adaptive & Dog Park Educational Mobile Nature Special Events Therapeutic Programs Services & Recreation, Education Services Conservation Buses, Stages, Programs Bleachers & Tents Recreation Recreation Educational Recreation Recreation Recreation Program Program Resource Program Program Specialist Supervisor Supervisor Specialist Supervisor Supervisor 50 01i.A 1:1IN_t►1P1k*A►16'1 V:1 ii 14 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA .TUNE 4, 2014 AGENDA ITEM NO. 9 Br1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architect/Project Manager Submitted: May 14, 2014 Subject: CONSTRUCTION — Addison Oaks — (1) Campground Recreation Pavilion PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 3.1 1. Park and Facility Findings and Recommendations a. The areas in the parks that are in need of improvements include the following: • Campgrounds that are more family friendly • ...greater efforts should be made to program specific areas of campgrounds such as: Family camping; Senior camping; Music campgrounds...; Single adults with kids camping..." "Programming campgrounds is a very powerful marketing strategy that the park system should consider especially during the week and during shoulder seasons (Strategic Plan 2008 Summary Report, Pages 15-16) 2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.G: Campground Recreation Pavilion: Construct new 60x80 recreation pavilion with storage to replace existing tent (Recreation Plan 2013-2017, Chapter 9; Page 13). 3. Park vision and facility concepts a) Scheduled for completion in FY2014 1. Refer to master planning schedule from Oakland County Parks & Recreation — Planning 2. Preliminary analysis of park master planning public engagement (conducted in June and July 2013) includes park user comments specifically requesting a permanent structure instead of a tent for campground recreation activities. 39% of survey respondents indicated that the activity -area and campground recreation programs were reasons they came to Addison Oaks. (Final report will be available December 2013) 4. Public Engagement 2010 a) Major survey findings: Need for Recreation Programs — The recreation programs/activities that the highest percentage of households has a need for are: special events/festivals (38%), adult fitness and wellness programs (29%), nature and wildlife interpretive programs (25%), and family recreation programs (24%). (2010 Community Survey Executive Summary Report, Page iii) 51 5. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: Pavilion — Pavilion — Campground Campground Recreation — Recreation — Design Construction Fiscal Year Budget Budget Identified Pre FY00, 2007 $0 $110,000 2008 $0 $110,000 2009 $0 $0 2010 $0 $0 2011 $20,000 ( $0 $20,000 2012 $290,000 2013 $50,000 I $0 2014 $47,500 I $450,000 Pavilion — Campground Recreation — Site $0 $0 $0 $0 $0 $0 Increased scope to include elements from Groveland's pavilion including fireplace, storage and perimeter bench seating $0 Refined scope to include accessibility site elements such as parking and $36,600 entrance. Budget was reviewed with a construction manager to inform FY2014's budget b) FY2014 Budget 1. Pavilion — Campground Recreation — Construction: $450,000 2. Pavilion — Campground Recreation — Design: $ 47,500 3. Pavilion — Campground Recreation — Site: $ 36,000 4. Total: $533,500 6. 2006 ADA Assessment Report a) Not applicable PROJECT OVERVIEW Campground Recreation Pavilion (Need): a) Design & Construction Purpose: 1. Currently, Addison Oaks provides programming such as arts and crafts and games to its campers at a temporary tent that is erected each season and requires weekly and daily maintenance to keep taught and in position over the existing gravel pad surface. 2. Staff and patron feedback validate the popularity of the activities and indicate that a permanent pavilion, similar to that which is at Groveland Oaks, would enable the park to enhance and offer additional types of programming, such as corn roasts, pancake breakfasts and DJ/band dances. 3. Additional amenities identified by patrons and staff are vending machines and parking, b) Design & Construction Considerations: 1. Project to be design to be fully accessible from all sections of the campground, either by pathways or roadways. 2. Must accommodate existing and potential campground program activities, as well as secure storage of activity materials. 3. Consideration given to past and current patron and staff amenity recommendations. 4. Site should be centrally located and near other campground activities such as weekly music/entertainment shows and hayrides c) Design Program Elements: 1. Covered pavilion: 1,440 sf a. Bench seating b. Fireplace 2. Vending: 65 sf 3. Storage: 335 sf 4. Parking a. Paved accessible parking spaces 52 b. Additional gravel parking and access shown in the conceptual design has been removed from the current program. It has been determined that a new access road would be necessary to add additional parking; this will be budgeted for the future. 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — JFR Architects (JFR) b) Construction Manager — George W. Auch (GWA) 3. Previous discussions/agenda dates a) Included in budget review process prior to 2007 b) Conceptual review & approval —August 2013 c) Conceptual review & approval — November 2013 4. Funding considerations a) Not applicable 5. Project Timeline: a) Design procurement: November 2013 b) Design complete: April 2014 c) Construction bidding & procurement May 2014 d) Construction award June 2014 e) Construction start June 2014 f) Construction end November 2014 g) Addison Oaks Campground Opening May 2015 6. Fiscal Considerations: a) Revenue: 1. Modest revenue can be expected from the vending machines, approximately $300 yearly 2. At this time, there are no plans to generate revenue from this facility through rentals; though it may be considered in the future b) Expenditures: 1. No additional staffing required at this time. 2. Current maintenance costs to set up and staff the temporary tent on a yearly basis are approximately $1000. This is expected to remain the same once a permanent pavilion is in place c) Anticipated Annual Depreciation (beginning in FY2015): 1. Total project costs: $417,524 2. Campground Recreation Pavilion: 40 year depreciation $10,438 d) Life -cycle of Facility: 1. Campground Recreation Pavilion: 40 years e) Cost Recovery Goals — Campground Recreation Pavilion 1. Service Category Goal: Customer Service — Increased Revenue Generation 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. No information submitted at this time c) Direct/Indirect Competition 1. No information submitted at this time d) Current/Potential Programs & Services 1. Arts and crafts, games, dances, music performances PROCUREMENT INFORMATION 1. Bid documents were released by GWA on April 9, 2014 that included the following: 1. Base Bid 1 $376,591 a) Construction of pavilion and site 2. Alternate 1 a) Use brick instead of cultured stone for fireplace TBD 53 2. Total construction costs: $376,591 3. Bidding information: 1. Non -mandatory pre -bid meeting: April 23, 2014 a) Number of vendors in attendance: 10 b) Trades represented: 6 2. Bid opening: April 30, 2014 a) Number of vendors who bid: 23 3. Number of invited vendors: 57 4. Cost breakdown: a) Only one bid was originally received for masonry; it is being re -bid and an allowance is currently being used for it. ATTACHMENTS 1. Attachment A —Campground Pavilion Rendering 2. Attachment B — Strategic Plan (relevant pages) 3. Attachment C — Five -Year Recreational Master Plan (relevant pages) 4. Attachment D — Master Planning Schedule 5. Attachment E — 2010 Community Survey Executive Summary Report (relevant pages) 6. Attachment F — Zip Code Map 7. Attachment G — Park Map 8. Attachment H — Aerial Map 9. Attachment J — Site Plan 10. Attachment K — Pavilion Plan 11. Attachment L — Existing Photos 12. Attachment M — Construction Recommendation STAFF RECOMMENDATION Staff recommends awarding GWA a construction contract in the amount of $376,591 to include Base Bid 1. Total project costs are as follows: Item Cost Notes Construction $376,591 George W. Auch Design $17,860 JFR Site Investigation $3,191 Annual Contracts Sub -total $397,642 5% Contingency $19,882 Total $417,524 MOTION Move to award George W. Auch Company a construction contract for the Addison Oaks Campground Recreation Pavilion in the amount of $376,591 to include Base Bid 1. Total project costs are as follows: Item Cost Construction $376,591 Design $17,860 Site Investigation $3,191 Sub -total $397,642 5% Contingency $19,882 Total $417,524 54 f Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES T • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Traii Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros,': consui{ti'og 56 GAKLAND Oakland County Parks and Recreation Commission COUNTY PARKS ............. ........................................ ..................................... ........... ............... .................................. _............ ........................................................ _........................................ 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." ............... ....................... .............................................................. _...................................... ................ _........... ._.................... .... __................................. _...................................... ................ 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ..................... ........................................................................... -......... ...................... __....... ............................................... _.... _._................................... ...... ...........................-.............. 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." .............................................. 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming Id 57 Parks and Recreation Strategic Plan As part of the Strategic Plan process, PROS Consulting toured the park system to evaluate the facilities, amenities, and parks as it applies to park design, infrastructure and asset management, park maintenance, natural resource management, and levels of use. Overall, Oakland County parks are well maintained and provide a quality experience for users in a safe environment. The community appreciates the parks and the attractions within them. The golf courses are well -maintained and are reasonably priced for the level of experience provided. The water parks for the most part are well used and maintained. Waterford Oaks Park needs some improvements to make it more attractive and exciting for users in the future. The hospitality sites at the golf course are well designed and maintained with some facilities furnishings in need of upgrades, especially at Addison Oaks and Glen Oaks. The major amenities in the parks such as campgrounds, beaches, cabins, trails, playgrounds, shelters, restrooms, and concession facilities are well maintained and in good operating order. The staffing levels and customer service efforts were excellent at the parks and facilities visited by the PROS Team. Park staff at each site is very committed to performing successfully in their work. The areas in me parks gnat are in need of imprbv&hen{s include the following: • The parks need to have updated master plans that focus on creating opportunities for users of all ages. The park properties are beautiful, but are adult driven in design with exception of the playground areas. By updating park master plans, the design can focus on the following: o Natural area management o Age segment design o Campgrounas that are more family friendly o Revenue operational design of parks, campgrounds, and water parks o Removal of unproductive amenities in parks that can be replaced with new productive amenities o Aging infrastructure o New trails to enhance fitness and mountain biking o More program space that is both passive and active to drive more use and energy into each park • Each park and attraction is in need of a business plan that will focus on four seasons of use, existing users, potential new users, cost to operate, revenue to offset operations, partnerships that will bring in additional money and advocacy, a marketing plan, as well as a improved communication approach at each site to attract more users to increase the use and appreciation for each park. • The parks need improved branding and signage to guide users to the parks and in the park. This includes color schemes and positive word use on each sign. • The parks need an asset management schedule for replacement and upgrades to key amenities. For the most part repairs are made by park staff, which requires a 15 pros;:, consulting 58 KL../`11 D Oakland County Parks and Recreation Commission COUNTY PARKS tremendous amount of staff time. The park administration needs to compare staff time and cost against the private sector for doing similar work. • Golf courses are not programmed, which is a concern as the competition for golfers continues to become an issue in the industry. The programs offered are of the traditional variety, such as the Men's and Women's Clubs, junior golf tournaments, golf outings, golf leagues, clinics and workshops. While these are good programs, the courses need to be expanded into more creative programming opportunities such as: o Junior golf leagues o Professional women leagues o Church leagues o Co-ed single night out events o Golf, wine and dine events o Player events set up around the major professional (PGA or USGA) tournament weekends o College and NFL games golf outings o Holidays golf outings focusing on family golf o Mother's and Father's Day golf programs for youth and parents o Family Play nights o Driving range leagues o Additional effort needs to occur to grow corporate outings Some of these events are occurring, but they are not consistent across the system. Stronger efforts to capture the different types of customers at each course should be used to grow the amount of usage through targeted marketing efforts. • Trails vary in the parks from paved to natural to equestrian. These need to be highlighted as a major amenity within the system. This can be accomplished by adding more walking events, biking events, mountain biking events, races, competitions, "cause" walks, and exercise and fitness trails that are mile marked. • Currently, campgrounds cater strongly to RV's and tent camping; however, greater efforts should be made to program specific areas of campgrounds such as: o Family camping o Senior camping o Music campgrounds where people enjoy playing music can find other campers to play along with them o Single adults with kids camping that includes firewood, camping amenities, and camping tools to make it easy for parents to camp with their kids Adding and testing these types of promotional events on weekends in shoulder seasons (spring and fall) would be a worthy trying to see how residents will respond. The park system has added miniature golf to some sites, concessions, movie and entertainment nights, which are all excellent in marketing toward family camping. Programming campgrounds is a very powerful marketing strategy that the park system should consider especially during the week and during shoulder seasons. 16 59 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS WUJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. F ,,AKLAND Chapter 9: Strategic Action Plan — Page 13 60 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor--follandd@oakeov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning— Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 61 Community Survey for the Oakland County Parks & Recreation Commission ➢ Facilities Participated in Most Often at Oakland Countv Parks and Recreation Facilities. Based on the sum of their top four choices, the facilities that households k� participate in most often at Oakland County parks and recreation facilities are: n walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18 and 9- hole golf courses (16%), and children's playgrounds (14%). �--� ➢ Need for $ecreation Prgg[ams. The recreation programs/activities that the highest percentage of households have a need for are: special events/festivals (38%), adult fitness and wellness programs (29%), nature and wildlife interpretive programs (25%), 7 a and family recreation programs (24%). ➢ Most Important Recreation Programs. Based on the sum of their top four choices, the recreation programs/activities that households rated as the most important are: special events/festivals (22%), adult fitness and wellness programs (21 %), nature and wildlife interpretive programs (13%), and 50+ years active programs (12%). ➢ Actions Most Willing to Fund with Countv Parks and Recreation Tax Dollars. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). ➢ Ways Respondents Learn about Oakland Countv Programs and Activities. The most frequently mentioned ways that respondents learn about Oakland County Parks and Recreation Commission programs and activities are: from friends and neighbors (38%), Oakland County Parks Brochure (36%), newspaper articles (35%), and Parks Website (26%). ➢ Level of Satisfaction with the Overall Value Received from the Oakland County Parks and Recreation Commission. Fifty-seven percent (57%) of respondents are either very satisfied (29%) or somewhat satisfied (28%) with the overall value their household receives from the Oakland County Parks and Recreation Commission. Only 8% of respondents are either somewhat dissatisfied (5%) or very dissatisfied (3%) with the Oakland County Parks and Recreation Commission. In addition, 26% of respondents rated the Parks and Recreation Commission as "neutral", and 9% indicated "don't know". Leisure Vision/ETC Institute (April 2010) 62 IZ4 GT8nd Blanc Goodrich Mundy Grand 842 Atlas 609 Had* Blanc ,• . * • •_. 41 • 0 . .41 . 19 • • • 143 • Ortonville 837 Fenton Oily Groveland Brarido� H Linden • 414 Fenton • _I 243 • molly i~-, Ak • • h 3668 • 986 11.01- Independernce Tyrone Springy M 1h w ow 2415 #Itri�rs� 1215 Dryden 1189.43 Almont1404 O��A KLAND y COUNTY PARKS 1019 d �1 # A—l'litlU' r11 --' Hirt - Addison Oaks County Park • _ _ # � �,� Campgrounds 35 Hartland • 112rhjtg Highland 115 232 153131 sb y Lt Sales by Zip Code Lake135 och 2012 Season 97 Pontiac Hill6 743 639Sylvan 402�ake ir-9 1-20 • �� TO Ka 1236 21-50 24 • 25 Milford 234 677 Harbor Orchard 37 • Commerce Lake 207 Bloorfield 51-125 Brighton • Milford 133 _ _F.._, Hills — Sterl n _ Heights 126-300 • 747 Wolverine West • Lake441 Bloomfield Bloomfield 1316 32'SS 2668 - 301-565 Walled 167 213 Birmingham • Lake 54 Mb 9 Brighton 53 Beverly Franklin • Wixom 629 ;3o�rthfiield HEIls 2 40 • 5 154 178 95 Bingharts 3774 discn 1979 30%of 12,081 sales are not represented • Lyon Farmington Farms Lathru la 327 P r9h due to inaccurate, incomplete or Green a6outh Novi Hips 15 Village HUntin Warren out-of-state zip code data Oak Lyon 193 Southfield q�loo Center __ 0 • 165 Farmin�gtarn 623 Oak 5 iqq Line 602 312 • Novi 5 114 Park 18 Fern dal 1477 Northyillc, 4 • • • • • • a_] • • • • • • • • Cp 223 �, 1 inch = 5 miles 1 • • • • • • • • • Oakland County Parks and Recreation 10 262 40 144 158 126 5 2800 Watkins Lake Road Northfield Salem Northville Livonia Detroit 4 Highland Waterford, MI 57 Plytt=rh r ,RR 498 Redford 9 1u 15 Park 25 H;Yntramek 248-858-0906 www.Destination0akland.com �� 63 DRAHNERROAD oo° o • o • J o° • • a as 1PROPOSED 1 •• e •, `t •e••• • • ; (PROPOSEDI as as •, ,• • • • , • C • �• •a 0CL •• • '�'• o • • • N : • RC Flying Field • : • •' 10 • Q -• O '• i • • a. oo v •4od^�°•°•°•°•°eRyp,.ya,e� ee►h'eau•,. • � ie ,••, • •® • rs e , • • • a° so a • o • r is •, .•. •. ; �.% .• e.e :••,• !O • •. • 0.: • 0 QV m • • •• ! • • •oo eei•e •• • , O t • • r 's •® • • '•e �•'•• • ae••6010• • , e ..as a.to •••e• ; � ate► : : Y:Ifihl4.Iq:�W11 Ili � • Intersection 1 whereyouare 3 • All maps oriented to North Map , Direction of 4 travel to • next number © Parking a Restrooms /T\ Playground (0 Portable Toilet . *Trailhead m Water Tower Paved Trail ® Boardwalk • • • • Natural Trail Trail Intersections Q� Non -motorized entrance 04/13 ��{--' ADDISON Q , �- • • Contact • Station • 1 , 248.693.2432 1480 W. Romeo Road (32 Mile) • Leonard, MI 48367-2432 • PARK ENTRY '•`°° 9 Buhl Lake Loop Hike, Bike, Skate 2.5 Paved, long hill/elevation changes, steep downhill switchback miles ® Loop Hike, Bike ' Packed dirt, uneven terrain, slight elevation changes 1.2 miles �Q Loop (#7-9-10, use Loop A) Hike, Bike 2.4 o Packed dirt, uneven terrain; paved, steep downhill switchback miles 1� Trail Loop Hike, Bike, Equestrian 3.7 miles z Packed dirt, uneven terrain; moderate elevation changes (round trip) Loop (from #20 and back) Hike, Equestrian Packed dir4 uneven terrain, slightelevation changes 2.4 miles Singletrack (clockwise flow) Mountain Bike Only 6.8 miles Packed dir4 uneven terrain, slight to steep elevation changes ;IJ ConnectorTrail Hike, Bike, Equestrian 1.6 miles Crushed limestone; <5910 grade (2.4 miles total to Addison East) Trail Link _1 6M 64 LAKEVILLE RD. ADDISON OAKS 1480 W ROMEO RD. LEONARD 48367 ROMEO RD. w z STONEY CREEK o w kD STONEY CREEK w J Q' Q d ` N ¢ �90 LU LU W ¢ v CD 24 ADDISON OAKS COUNTY PARK 1480 West Romeo Road, Leonard 48367 248.693.2432 10/12 1. Current Oakland County Parks vehicle permit required. Permits can be purchased at: Addison Oaks (Main) County Park Contact Station 8 a.m.-4 p.m. (daily) May —September Valero Gas Station 20 Rochester Rd., Addison Township (NE corner of Rochester and Romeo roads) Or online at Destination0akland.com 2. Permitted uses: hiking, biking, skating, and horseback riding (as designated). M Ungroomed trails are open for cross-country ,'r`� l skiing, weather conditions permitting. Always adhere to trail signage. 3. Personal safety items, such as a helmet, are recommended for bicyclists, equestrians, and rollerbladers. 4. Please stay on designated trails. Do not hike off — trail or blaze new trails. 5. Singletrack mountain bike trails cross and are shared with other trails on the west half of the park. Always adhere to trail signage. 6. Trail hours: 1/2 hour before sunrise— 1/2 hour after sunset, unless otherwise posted. 7. Leave no trace. Please dispose of all garbage and pet waste in receptacles provided. 8. Dogs are permitted if confined on a leash not exceeding six feet in length. All pets must have proper vaccinations. Field dog training prohibited. Owners must clean up pet waste. 9. In case of an emergency, dial 911. 10. Help keep the Oakland County Parks safe, clean and well -maintained. Report accidents or vandalism to the Oakland County Sheriff's Office at 248.858.4950. 11. Report all injuries to parks staff at 248.693.2432. 12. Lost and Found at Contact Station. 65 NOTES: 1. REFER TO SESC KEY ON SHEET C-3 PORAGE ISTING 2. REFER TO NOTES AND DETAILS ON SHEET C-2 3. REFER TO ARCHITECTURAL SHEETS FOR PAVILION, SLAB AND RELATED WORK SHED N I w 4. CONFIRM SIGNS, TYPE, LOCATION, ORIENTATION WITH OWNER PRIOR TO ORDER VIA SHOP DRAWINGS fl ° \\ xx06T WIIV:IAg4 A/rA� � 4m -• tt � ¢� ¢ o^ $ E -IWSi Eo34�C° \ FX ea➢x! LL � i . �.�� •.,� ■ it , �� IIIA!! \ J!, MCHITEGT: JPROPO�ED PAVILION JFR xxn¢rn _ 54 A C H I T E C T! - MM1nR / WDA A-t E-�[iOtY siPA]hL FIecH�W w,. !ee u..mn CYIII01 tlllSaC 1 I _� �a (Ir x +rl P ARnat® � / ya �[ n >Iwu !m 9a CaDR1E 9DFxNx ' ,//•yam, `\ - 'xlxeiD T xAAakT AI v M191aYNnNCe x31 1 ` � \ Wim At-,! I ! � V we ., n5• V �-n 91fLf o`+ww,u+ M +r x u A / 0/ °N� MidDfr I �J � ee' / 1[i INlarA� a am n �� �; / / x [ ,�.!==a,= PROPOSED CCESSIBLE _E PARKING AND CONNECTION TO .n.n `" °' 0 F— o 99 c o \ ® PROPOSED PAVILION ' °�� EXISTIf�G GAZEBO �eu, o �c W _ Axlr� AW i � ¢ Wma C � o C1 WE. L a YA ac • 1 rAN,a p O EXISTIN a ®� MAINTENANCE a SERVICE DRIVE SURVEY NOTES: 1. PROPERTY IS PART OF SECTION 33, ADDISON TOWNSHIP, OAKLAND COUNTY, MICHIGAN j MIC GHI AN UNIFlED KEYING SYSTEM 2. AERIAL SURVEY PREPARED BY: / -'�-v! AB4RAMSLARCH STREET AERIAL EY CORPORATION EXISTING CONTOURS MAJOR P.O. BOX 15008 1 I-- _ I �- EXISTING CONTOURS MINOR LANSING, MI 48901-5OD8 PH. 517-372-8100 I PROPOSED CONTOURS MAJOR m JOB NO. 27351 DATE: MAY 29, 1998PROPOSED CONTOURS MINOR 3. GROUND CONTROL PERFORMED BY: I " LIGHT POLE ORNAMENTAL LIGHT `" A J STEPHENS-KYES k ASSOCIATES, INC. I - 1401 EAST LANSING DRIVE, SUITE 112 1 © SOIL EROSION CONTROL MEASURE w w w w w w w w EAST LANSING, MICHIGAN 48823 I �" s o 0 0 0 o PH. 517-351-2574 _ _ _ _ 4. BENCHMARK INFORMATION I EXISTING SANITARY SEWER BENCHMARK 1 - AT THE INTERSECTION OF ROCHESTER ROAD AND ROMEO ROAD. THE TBM IS A RAILROAD SPIKE SET IN THE NE FACE OF A POWER POLE IN THE SW CORNER OF THE INTERSECTION, ELEVATION IS 949.87 PROPOSED CONCRETE BENCHMARK 2 - CENTER OF INTERSECTION OF WALKER ROAD AND ROMEO ROAD AND THE SOUTHEAST CORNER OF SECTION 33, 3-20-2014 ELEVATION IS 967.16 T STREET SIGN BENCHMARK 3 - NEAR SOUTH ACORNER OF SECTION 33. 55' EAST OF CENTERLINE OF ADDISON OAKS PARK ENTRANCE ON SITE NORTH SIDE OF ROMEO ROAD 30' NORTH OF PAVEMENT EDGE. ELEVATION IS 980.09. BENCHMARK 4 - SOUTHWEST CORNER OF WALKER ROAD AND DRAHNER ROAD NEAR NORTHEAST CORNER OF SECTION 33, ELEVATION IS 955.03 c-1 67 z 4- 0451" J .4 T Plan Detail @ Masonry Fireplace Door Schedule 1 z L A Door Schedule Rernarlo, ­�:�.'= ..... ... . -Do or Information q, Plan Detail @ Column / Wall -) --c — - n r 3\, Plan Detail @ Mid I End Pier A-1 ...... Room Finish Schedule Room Finish Legend T I .... . ....... GENERAL FLOOR PLAN NOTES 111, 11 IT 01 11T11' ­11 1 TD /2 Plan Detail @ Comer Pier ur, A ED L 12 L I Architectural Floor Plan _3 'A ARCHMCT jr� R 1 11 1 T Cis Z oP CZ 0 0 0 W 2 va Qz� LU q ?5 0 ADD -2013.1102 FLOOR PLAN A- 1 68 own- i Existing pavilion at Groveland Oaks 70 George W. Auch Company General Contractors/Construction Managers 735 S. Paddock Street Pontiac, Michigan 48341-3241 (248) 334-2000 Fax: 334-3404 www.auchconstruction.com AUCH SINCE 1908 May 13, 2014 Mr. Michael Donnellon Oakland County Parks & Recreation 2800 Watkins Lake Road Waterford, MI 48328 RE: Oakland County Parks & Recreation Addison Oaks Campground Pavilion GWA Project No. 8066 Dear Mr. Donnellon, We have completed a review of the bids received on April 30, 2014 for the above -referenced project and make recommendations for award of contracts per the attached schedule with the following exceptions: Proposal 4.1: Masonry — We only received one bid for masonry therefore the category was be re -bid on May 12, 2014. A future recommendation will be made. The estimated total project budget for project is Three Hundred Seventy -Six Thousand, Five Hundred Ninety -One ($376,591.00) Dollars. The budget includes subcontractor trades work, testing, permits, site management costs, allowances and contingency. (See attached Summary and breakdown.) Enclosed are the bid tabulation sheets, a subcontractor recommendation summary, along with a copy of the project bid/budget. If you have any questions, please do not hesitate to contact me. Respectfully, GEORGE W. AUCH 1111ir PANY Danielle R. Nokielski Assistant Project Manager Enclosures CC: Jen Myers, OPCR James Renaud, JFR Architects Jim Munchiando, George W. Auch Co. Over a Century of Building Trust 71 CONFIDENTIAL AUCH Over a Century of Building Trust OAKLAND COUNTY PARK RECREATION ADDISON OAKS CAMPGROUND PAVILION PROJECT BID/BUDGET SUMMARY Base Bid Alternate No. 1 1 Recommendation 3.1: Concrete Foundations $ 19,250.00 $ 19,250.00 4.1: Masonry $ - $ - 6.1: Pre -Fabricated Structure $ 71,340.00 $ 71,340,00 7.1: Asphalt Shingles $ 8,425.00 $ - $ 8,425.00 9.1: Painting $ 3,961.00 $ 3,961.00 15.1: Mechanical -Plumbing $ 4,700.00 $ 4,700.00 16.1: Electrical $ 16,116.00 $ 16,116.00 31.1: Earthwork $ 10,800.00 $ 10,800.00 32.2: Concrete Flatwork $ 36,455.00 $ 36,455.00 Masonry Allowance $ 62,400.00 $ 62,400.00 Architectural Allowance $ 10,000.00 $ 10,000.00 Site Restoration Allowance $ 15,000.00 $ 15,000.00 $ 258,447.00 $ - $ 258,447.00 Testing $ 5,000.00 $ 5,000.00 Permits $ 5,000.00 $ 5,000.00 General Conditions $ 55,196.00 $ 55,196.00 Contingency $ 32,364.30 $ - $ 32,364.30 CM Fee $ 14,240.29 $ - $ 14,240.29 OCP $ 760.00 $ 760.00 GL $ 1,855.04 $ - $ 1,855.04 Performance Bond $ 3,728.63 $ - $ 3,728.63 TOTALS $ 376,591.26 $ - 1 1 $ 376,59111 72 Addison Oaks Campground Pavilion PROPOSALS RECEIVED: April 30, 2014 at 12:OOpm Bid Recommendation DIVISON 3 Proposal3.1: Concrete Foundations Hartwell Cement 21650 Fern Ave. Oak Park, MI 48237 Phone: (248) 548-5858 Fax: (248) 548-3853 Contact: Daniel O'Malley DIwsON 4 Proposal 4.1: Masonry FUTURE RECOMMENDATION DIVISION 6 Proposal 6.1: Pre -Fabricated Structure Diversified Construction Specialists, Inc. 2141 Austin Ave Rochester Hills, MI 480SI Phone: (248) 293-0066 Fax: (248) 293-0077 Contact: Ron Slaght DIVISION 7 Proposal 7.1: Asphalt Shingles Royal Roofing 2445 Brown Road Orion, MI 48359 Phone: (246) 276-7663 Fax: (248) 276-9170 Contact: Tim Frisch Oakland Countv Parks & Recreation Subcontractor Recommendation _ Specification I Add. Base Bid ( Alternates I Contract Award Section Noted Amount ( Recommendation - S 19,250.00 S 19,250.00 Subcontract for Building Construction Division 0: Bidding and Contract Requirements Division 1: General Requirements Specification Section 033000 Cast -In -Place Concrete Specification Section 312320 Earthwork Subcontract for Building Construction Division 0: Bidding and Contract Requirements Division 1: General Requirements Specification Section 042000 Unit Masonry Specification Section 047000 Stone Masonry Specification Section 055000 Misc, Metals Subcontract for Building Construction Division 0: Bidding and Contract Requirements Division 1: General Requirements Specification Section 061000 Rough Carpentry Specification Section 061600 Wood Sheathing Specification Section 061850 Pre -Engineered Structure Specification Section 072400DEFS Specification Section 074570 Cement Board Siding & Trim Specification Section 079200 Joint Sealants Specification Section OB4100 FRP Doors & Aluminum Frames Spermcation Section 067100 Finish Hardware Subcontract for Building Construction Division 0: Bidding and Contract Requirements Division 1: General Requirements Specification Section 073113 Asphalt Shingles Alternate No. 1 1 S - S - FUTURE RECOMMENDATION 1 S 71.340.00 S 71,340.00 1 S 8.425.00 S 8,425.00 Page 1 of 3 73 Oakland County Parks & Recreation Addison Oaks Campground Pavilion PROPOSALS RECEIVED: April 30, 2014 at 12:00pm Subcontractor Recommendation Specification Add. ( Base Bid Alternates Contract Award Bid Recommendation Section Not Amount Recommendation DIVISION 9 Proposal 9.1: Painting Subcontract for Building Construction 1 $ 3,961.00 5 3.961.00 Accurate Painting Division 0: Bidding and Contract Requirements 25140 Easy Street Division 1: General Requirements Warren, MI 48089 Specification Section 079200 Joint Sealants Phone: (5136) 777-9898 Specification Section 099113 Exterior Painting Fax: (586) 777-9878 Specification Section 099300 Staining and Finishing Contact: Joel Migliore DIVISION 15 Proposal 15.1: Mechanical - Plumbing Subcontract for Building Construction 1 $ 4.700.00 5 4.700.00 Macomb Mechanical, Inc. Division 0: Bidding and Contract Requirements 6250 19 Mile Road Division 1: General Requirements Sterling Heights, MI 46314 Specification Section 312320 Earthwork Phone: (586) 737-9900 Specification Section 220500 Common Work Results Fax: (586) 737-9903 Contact: Gary Johnson DIVISION 16 Proposal 16.1: Electrical Subcontract for Building Construction 1 $ 16,116.00 5 16,116.00 Wade's Electrical Contracting Division 0: Bidding and Contract Requirements 60880 Van Dyke Division 1: General Requirements Washington, MI 48094 Specification Section 260500 Common Work Results Phone: (586) 677-2019 Specifications on Drawings Fax: (586) 677-2018 Contact: Richard Wade Williams Page 2 of 3 74 Oakland Countv Parks & Recreation Addison Oaks Campground Pavilion PROPOSALS RECEIVED: April 30, 2014 at 12:00pm Subcontractor Recommendation Specification I Add. I Base Bid Alternates I Contract Award Bid Recommendation I Section Not Amount Recommendation DIVISION 31 Proposal 31.1: Site Clearing, Earthwork and Restoration Subcontract for Building Construction 1 S 10,800.00 S 10,800.00 A.W. Excavating, Inc. Division 0: Bidding and Contract Requirements P.O. Box 228 Division 1: General Requirements Hadley, MI 48440 Specification Section 024113 Selective Demolition Phone: (248) 640-6117 Specification Section 312310 Site Clearing Fax: (810) 797-4877 Specification Section 312320 Earthwork Contact: Dan Wcisel Specification Section 312330 Site Grading Specification Section 312500 Soil Erosion Control Specification Section 329210 Fine Grading Specification Section 329220 Top Soil Specification Section 329230 Seeding DIVISION 32 Proposal 32.2: Concrete FlatworkIPaving Subcontract for Building Construction 1 S 36.455.00 S 36,455.00 McCarthy Construction Division 0: Bidding and Contract Requirements 1033 Rig Street Division 1: General Requirements Commerce, MI 48390 Specification Section 024113 Selective Demolition Phone: (248) 669.0700 Specification Section 079100 Joint Fillers and Gaskets Fax: (248) 669.0809 Specification Section 312310 Site Clearing ' Contact: Mike McCarthy Specification Section 312320 Earthwork Specification Section 312330 Site Grading Spec cation Section 312500 Soil Erosion Control Specification Section 329210 Fine Grading Specification Section 329220 Top Soil Specification Section 329230 Seeding Total of Subcontractor Recommendation: $ 171,047.00 Page 3 of 3 75 BID TABULATION Oakland County Parks and Recreation Commission Witnessed by: Addison Oaks Recreation Pavilion PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Proposal 3.1 - Concrete Foundations Add. 11 Bid 11 Cert. 11 Aff.Of. �j Company City Proposal3.1 Noted Bond Check E.O.S. Comp. Comments Hartwell Cement Company Oak Park $19,250.00 X X X Brencal Contractors, Inc. Warren $44,500.00 X X X X 76 BID TABULATION Oakland County Parks and Recreation Commission Addison Oaks Recreation Pavilion Witnessed by: PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Proposal 4.1 - Masonry Alternate Add. Bid Cert. Aff.Of. Company City Proposal 4.1 11No.1 (deduct) Noted Bond Check E.O.S. comp. 11 Comments HMC Mason Contractors Shelby Twp. 78 BID TABULATION Oakland County Parks and Recreation Commission Addison Oaks Recreation Pavilion PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Witnessed by: a Proposal 6.1 - Pre -Fabricated Structural Glue Laminated Timber Structure / Carpentry Add. 11 Bid 11 Cert. 11 Aff.Of. Company City Proposal6.1 Noted Bond Check 11 E.O.S. Comp. Comments Jasman Construction, Inc. Plymouth $95,280.00 X X X X Diversified Construction Specialties Rochester Hills $71,340.00 X X 79 BID TABULATION Oakland County Parks and Recreation Commission Addison Oaks Recreation Pavilion Witnessed by: PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Company Royal Roofing Co., Inc. G.A. Frisch, Inc. Butcher & Butcher Construction Co. Inc. Bid Tabulations Proposal 7.1 - Asphalt Shingles Add. 11 Bid Cert. AfF.Of. City Proposal7.1 Noted Bond Check E.O.S. Comp. Comments Orion $8,425.00 X X X Troy $13,450.00 X X X Rochester Hills $11,000.00 X X X 80 BID TABULATION Oakland County Parks and Recreation Commission Witnessed by: Addison Oaks Recreation Pavilion PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. / @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Proposal 9.1 - Painting Add. Bid Cert. Aff.Of. Company City Proposal9.1 Noted Bond Check E.O.S. Comp. Comments Accurate Painting Company Warren $3,961.00 X X X . Hermes Painting Company Troy $9,750.00 X X X Niles Construction Services, Inc. Flint $12,852.00 X X X Seven Brothers Painting, Inc. Shelby Twp. $6,800.00 X X X Prism Painting LLC Macomb $5,500.00 X X X 81 BID TABULATION Oakland County Parks and Recreation Commission Witnessed by: Addison Oaks Recreation Pavilion PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Proposal 15.1 - Mechanical - Plumbing Add. Bid 11 Cert. 11 Aff.Of. Company City Proposal15.1 Noted Bond Check 11 E.O.S. Comp. Comments Macomb Mechanical, Inc. Sterling Heights $4,700.00 X X Mills Mechanical Ortonville $4,800.00 X X X 82 BID TABULATION Oakland County Parks and Recreation Commission Addison Oaks Recreation Pavilion PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Proposal 16.1 - Electrical Witnessed by, I Ke Add. I Bid Cert. Aff.Of. 11 Company City Proposal16.1 Noted Bond Check E.O.S. Comp. Comments Wade's Electrical Contracting Inc. Washington $16,116.00 X X X Metro Electric Romeo $20,500.00 X X X X J& J Electrical, Inc. Warren $29,600.00 X X X X 83 BID TABULATION Oakland County Parks and Recreation Commission Witnessed by: Addison Oaks Recreation Pavilion 1--'% PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening 2:00 2800 Watkins Lake Road, Waterford, MI 48328 Z�^L @ p.m. - Bid Tabulations Proposal 31.1 - Site Clearing, Earthwork and Restoration Add. 11 Bid Cert. Aff.Of. Company City Proposal31.1 Noted Bond Check E.O.S. Comp. Comments AW Excavating Hadley $10,800.00 X X Bedient Construction Rochester Hills $34,000.00 X X X X Service Construction, LLC Southfield $28,000.00 X X X X 84 BID TABULATION Oakland County Parks and Recreation Commission Addison Oaks Recreation Pavilion Witnesspd'b : PROPOSALS DUE: April 30, 2014 @ 12:00 p.m. @ George W. Auch Company Office Public Opening @ 2:00 p.m. - 2800 Watkins Lake Road, Waterford, MI 48328 Bid Tabulations Proposal 32.2 - Concrete Flatwork / Paving VoluntaryComb. Add. Bid Cert. Aff. Of Company City Proposal 32.2 3.1 & 32.2 Noted Bond Check E.O.S. Comp. Comments Albanelli Cement Contractors, Inc. Livonia $54,600.00 X X X X McCarthy Construction Co. Commerce Twp. $36,455.00 Hartwell Cement Company Oak Park $39,000.00 X X X X $58,250.00 X X X 85 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA .TUNE 4, 2014 AGENDA ITEM NO. 9 CA FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: May 14, 2014 Subject: CONCEPTUAL APPROVAL— Addison Oaks — Campground Pull Thru Sites and Concrete Pads PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Public Engagement (2010) a) Major Survey Findings: Actions Most Willing to Fund with County Parks and Recreation Dollars 1. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation dollars are: fix-up/repair older build ings/shelters/r)lavarounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). (2010 Community Survey Executive Summary Report, Page iii) 3. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.S: Glen Oaks/Bridge Replacement — Replace existing concrete bridge structure over the Pebble Creek Drain 4. Park Vision and Facility Concepts (Master Plan) a) Scheduled for completion in 2014-2015 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 5. Capital/Maintenance Management Plan (FY2014) a) Budget History: ADD— ADD — Campground Campground Fiscal Year Pull Thru Sites Fiscal Year Concrete Pads Identified FY2014 Identified FY2014 2014 $50,000 2014 $223,200 2015 $85,000 2014 $150,000 1. FY2015 Budget: a. Addison Oaks Campground — • Section A Pull Thru Sites - $85,000 86 • Original Budget was based on a single gravel road through the middle of the existing campground loop. Upon conceptual design verification, an interior loop was required therefore increasing the length of gravel road. • This new design was given to our annual contractor for a proposal to complete the work in FY2014, which was approximately $85,000 b. Section A Concrete Pads - $150,000 PROJECT OVERVIEW ADD Campground Pull Thru Site and Concrete Pad (Need): a) Design & Construction Purpose: 1. Increase rental occupancy for ADD Campground Section A 2. Increase the number of sites at ADD that currently have concrete pads 3. Demand for pull thru sites based on user comments and surveys conducted. b) Design & Construction Considerations: 1. Provide interior pull thru sites for 17 of the total 38 sites in Campground Section A 2. Provide concrete pads for interior sites in Campground Section A 3. Removal and replacement of trees within the route of the circular pull thru road and extensions c) Design Program Elements: 1. 2555 square yards of 15'wide aggregate roadway and extensions to campground sites 2. 17 campground sites with 997 square feet of 8" concrete pad 3. Tree removal and replacement 4. Site Grading and Earthwork 5. Landscape and Restoration 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — Giffels Webster Engineers b) Construction Manager— George W. Auch Company 3. Previous discussionsiagenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) FY2014 CIP/MM Project Review/Update: February 19th OCPRC Commission Meeting 4. Funding considerations a) N/A 5. Project Timeline: a) Conceptual Approval June 4th 2014 OCPRC Commission Meeting b) Bidding & Procurement June 2014 c) Construction Award August 6th 2014 OCPRC Commission Meeting d) Construction Start October 1st 2014 e) Construction End May 1st 2015 6. Fiscal Considerations: a) Revenue: 1. Pull thru Site Rental increase: $5.00 per day per site a. Total Fiscal Year revenue increase opportunity: $9,350 b) Expenditures: • No change in expenditures is expected at this time. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Road and Hardscape (concrete), (Park Improvement 15 years) $16,533 d) Life -cycle of Facility 1. Road and Hardscape (concrete) 20-25 years e) Cost Recovery Goals — Campground Section A 1. Service Category Goal Customer Service - Increased Revenue Generation 87 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. Existing Facility - Not applicable for this project c) Direct/Indirect Competition 1. Existing Facility - Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility - Not applicable for this project PROCUREMENT INFORMATION - CONCEPTUAL 1. Project Costs: a) Conceptual Construction Budget: $227,897.00 1. Includes 15% Design & Estimating Contingency and 10% Project Contingency b) Tree Transplant (Complete) $5,470.00 c) Survey/Design/Engineering: $14,800.00 d) Total Project Costs: $248,167.00 ATTACHMENTS 1. Attachment A - Strategic Plan (relevant pages) 2. Attachment B - Five -Year Recreation Master Plan (relevant pages) 3. Attachment C - Park Vision and Facility Concepts 2013-2017 (relevant pages) 4. Attachment D - Master Planning Schedule 5. Attachment E - Park Map 6. Attachment F - Zip Code Map 7. Attachment G - Photos 8. Attachment H - Conceptual Site Plan 9. Attachment I - Conceptual Budget Breakdown STAFF RECOMMENDATION With Commission comment, staff recommends proceeding with the necessary construction documents by Giffels Webster Engineers and bidding for construction for the Addison Oaks Campground pull thru sites and concrete pads. Final presentation of all project related costs will be brought to the Commission for construction approval at the August 6, 2014, OCPR Commission Meeting. MOTION Move to proceed with the necessary construction documents by Giffels Webster Engineers and bidding for construction for the Addison Oaks Campground pull thru sites and concrete pads, contingent upon staff presenting all project related costs for Commission approval of construction. 88 Parks and Recreation Strategic Plan 1 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." F1.3.1.2 STRATEGIESLL • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." pros,': consulting 89 QAKLANDOakland County Parks and Recreation Commission COUNTY PARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 11.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ...... _...... _,.,....,_....... —..._ .. . ...... .................................................... ....... .. 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." L2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 90 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process. ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. FKLAND ► I ffi v l'i'M Chapter 9: Strategic Action Plan — Page 13 91 Chapter 7: Facility Concepts Camping and Cabins9 J1 RV Campsite Improvement, In Areas A and B, replacement of gravel with concrete pads to provide better stabilization for RVs is underway. Also underway is the provision of pull -through sites in Area A to increase convenience to campers and reduce damage from backing up big RV rigs. Pull -through sites will be considered "premium sites" and will rent for a higher rate. Consider providing paved entrance roads into the campground areas to further improve customer service for RV users and to eliminate maintenance costs from grading and dust control. J2 Area D Restrooms F =� Design and construct modern restroom/shower building in Area D in response to park user demand and to meet - accessibility requirements. Limitations due to wooded area " r and the capacity of existing Sewage Lagoon need to be considered. J3 Campground Play Areas Create an overall design for campground play areas. Include evaluation of the need for replacement/improvement of existing playground and the need for additional play areas — potentially an additional playground for younger children and playing courts for youths and adults. u o f Determine the feasibility of installing two dog runs (large dog and small dog runs) for the convenience of campers. Total size of dog runs should be under 2 acres. Water features, additional parking or facilities are not required. See also D3 —Campground Loop Lake George Road Area,,, K1 Proposed Four Season Group Camping Facility Consider the development of a four -season group camping facility. Conduct studies to determine community need, target markets, optimal location and design elements for a four -season group camping facility. Design the facility to meet the needs of scouting and other youth organizations as a primary target market, but with some flexibility to accommodate use by other formal or informal groups. Lake George Fields - Establish a reservation system for groups to access the fields for radio -controlled airplane flying and astronomy use. This will enable additional groups in addition to current user groups to reserve fields. See Operating Practices. April 23, 2014 DRAFT Addison Oaks Park Master Planning Document Page 7.13 92 Accessibility None of the facilities in the Recreation and Entertainment Area were found to be accessible during the accessibility assessment. As the area is developed, all facilities should be constructed to meet or exceed standards. The modification of the Buhl Lake Trail to meet standards for an access route will require that the running slope be no more than 5 percent. However, creating a more even -surfaced trail will allow people with mobility limitations to move more easily and safely throughout the park without the use of a motorized vehicle or having to use the roadway. 'Camping and Cabins Public Engagement In the 2010 Community Survey, 8% of the households surveyed in Oakland County reported that they made use of the camping facilities at Oakland County Parks in the last 12 months (OCPRC d, 2013). In a survey conducted by the Huron -Clinton Metropark Authority (HCMA), 8.9% of Oakland County respondents and 7.4% of respondents from the wider HCMA service region indicated that they typically participated in camping as an outdoor activity at any location. According to the SCORP Outdoor Recreation Telephone Survey, 24% of participants indicated that they engaged in camping as an outdoor recreational activity, with 27% of those respondents willing to travel up to 2 hours away (Public Sector Consultants, 2012). Over 50% of respondents to the 2013 User -Intercept Survey were campers at Addison Oaks. When asked visitors what amenities and/or facilities brought them to Addison Oaks, the responses included: "Modern Camping" (53%), "Campground Recreation Programs" (39%), "Campgrounds — Rustic" (23%), "Camp — Cabins" (15%) and Camp — Group Sites (15%). A number of comments were received from the 2013 User -Intercept Survey regarding campgrounds and the lack of sewers available for campers, campers also desired more shade trees, dry firewood, improved showers, and an activity pavilion. Bathrooms were another common area that received comments. Upgrades were requested to install modern bathrooms throughout the campground areas, improve cleanliness and repair things such as broken lights and missing stall doors. National Trends Participants in outdoor recreation made 1.4 billion more outings in 2011 than in 2010 (Outdoor Foundation 2012, 4). While 9 million individuals chose to stop participating in outdoor recreation in 2011, 13 million individuals were new or returning participants to outdoor recreation, for an overall growth of 6.8% (Outdoor Foundation 2012, 6). Specific to camping, 15% of all Americans aged 6 or older went camping in 2011, for a total 42.5 million participants, up from 39.9 million in 2010. Twenty percent of youths aged 6 to 17 years old participated in camping, for a total of 10.3 million participants (Outdoor Foundation, 2013). Accessibility The Addison Oaks Accessibility Assessment identified a number of issues within the campground and cabins, including providing the required minimum number of accessible camping units. Based on the number and types of camping opportunities at Addison Oaks, federal guidelines recommend a minimum of seven modern, three rustic, and two group campsites and two cabins be made fully accessible when campsites and cabins are altered. Both yurts and their grounds should be fully accessible. Certain campsites and cabins are currently identified as accessible, but do not necessarily meet accessibility guidelines regarding surface maintenance, trip hazards, and the positioning of door handles, mirrors, handrails and other features. Minimal accessibility issues were found in restroom A, such as the need for pull handles and self - closing hinges on stall doors and relocating protruding objects such as the fire extinguisher boxes. The sanitation station at restroom A should be made accessible when it is replaced or altered. Restroom C requires more significant modifications to the sink area, shower stalls, and toilet stalls to become fully compliant. The restrooms April 23, 2014 DRAFT Addison Oaks Park Master Planning Document Page 7.20 93 r:t -. 10-Pavilion 11-Playground 12-Restroom/Shower Facility OAKLAND I1IJ►WIVAIM Addison Oaks County Park 1480 W. Romeo Rd. Leonard, MI 48367 Oakland County Parks & Recreation 2800 Watkins Lake Road p Waterford, MI 48328 Map created on 10131108 Daniel Stencil _ :er -rho Information provided homwith has been compiled from recorded deed,, plat,, tex maps, surveys and other public records. It Is note legally recorded map or survey and Is net intended to be used as one. Users should consult the Infannallon sources mentioned above when questions mleo.' Legend AO Buhl Lake Loop Trail Equestrian/Hike/Ski Nike/Bike/Ski Hike/Bike/Ski/Equestrian Mountain Bike Service Drive Shared - Equ/ Bike Shared - Hike/ Bike 0 487.5 975 940 Feet City of Village of I_ _�� QAKLAND Mundy Grand Blanc rGoodrich I Village I Gaines -- Grand Blanc E � �ie�'� Dryden I Almont of Almont � Township 'township p Township Atlas T°�°I' p Township ip Township Berlin Township Townshi - -i 1• .:. • . • . • • ..:...:::'.. • • • • • • : IA�madap1 COUNTY PARKS •, I-- Village of • Township Argentine Fentiin S Village of Leonard • Towns hip OrFonville • Township Brandon OxFgp¢ Addison Bruce • Holly Gro eland - • Township City n .i�,. Townshi Tcwr.hiP 'fayYm9ilip �axnsh'a P Linden II •— Township P %oliaso O 0 2 40 City of • afi Oxford ® ` • Village O Fenton • of Holly ® Village 0 0 •� - I- Village of of Romeo Ray • Lake Orion p Township Deerfield • Independence 0 Township Tyrone S • pr Rose ingfI �ield Township Orion Oakland 0 Washin ton � ` _ _ __ 9 _ Township 1 Township Township City of Township Township ® Township e i �7 Village of Clarkston rr --- �. • —C City of Lake . Macomb Addison Oaks C­ id ® I I ACity of Township Angelus City of Sales by Zip Code Auburn - Rochester 2013 Season Oceola f � r Hills •. S'helbyl Township Hartland ® High�and White Lake Watdifand City o ownship Tow ship Tdwnship Township City of %� Rochest r Towns�iP HMIs Pontiac i� _ 1 - 33 �--� • I '- -.- of Sylvan • Cltyaof - -- `, Utica Lake - • I i city, of I �•--- • CI 34 - 103 • Jlllage of City Z90 • • Milford _ of Orchard Hdrbor - S_ _-_ , _ Clinton 104 - 234 JGenoa i J ` Comtner,Z -1 Bloomfield Cityof TownshipBrighton • Milford LakeCity of : City of Township g ' Township L Township Bloomfield _ TM • -Sterling - atr 235 - 840 Township' • Tpwnship __ Village of West Hills • Heights Wolverine —J 'Bloomfield — - ' - - 841 - 1443 City of, • _ Lake Township City of Brighton �� ,' City of J City of I Birmingham City of - _ - - --- City of Wixom I_Walled_Lnke _ Village of— --Village Clawson Fraser 1• Franklin Village of Beverly City of{�� -• City of of Bingham _ Mills Modisa T 5% of 13,553 sales are not represented Hamburg • --J Farmingtonl Farms -I Cit of City of City of Height City of :e or incomplete zip code data 9 -. L r y Royal Oak Warren City of' Township Green Ouk • i on - _ __ _ Hills: Lathru Berkley y - P City - �_ _—_ P _ Roseville 0 Tow�hip Wity of Towns 1p J of Novi City of IV!llage___ 7% 12,820 of sales are not represented *South Novi City, of Saut�fleld -- a 4enter due to out-of-state zip code data 1 ICi o I Line i �� •Lyon r Form ton I City of 4 Cityo 1 inch = 4 miles ow hip n9 City of Hazel f Oak Park l ( • Z_- f 4 Ferndale 1 p k• Eastpointe Oakland County Parks and Recreation h • •- • • • • • • retyaD •s •- -•-•-s • •-•-•-•-•-•-• •-•-•-•-•-•-•-• •-•-•..•s-�i- �--- — -- -----city of Northville Harper 2800 Watkins Lake Road Salem City of l edfor Waterford, MI Webster Nort field l Townshi Northville Ci Ci_ty of _ Wcods Township Township P Townshi Livonia ownship ty Detroit / 248-858-0906 P Plyr�quth _ o ighland \ www.DestinationOakland.co -_T_ownbhip n / —1 I Park �5 t0 GRADING NOTES: l(yl I v f� 12' OF EXISTING MATERIAL (TOPSOIL, �,/ P S �"' AGGREGATE) FOR BOTH TH DRIVE AND INDIVIDUAL DRIVES TOETHECES R.VSPADS. Webster \ MATCH EXISTING GRADES. En®nvmv 2. EXISTINGTO PSOIL MATERIAL SHALL BE swv/va ® TRANSPORTED TO A LOCATION ON.ITE (WITHIN ADDISON OAKS PARKS) PER THE Plammc DIATERI SPOSOCPR ED OF BE EXISTING OFF-SITE AND LE lnn5cgogrNllod: CONTRACTOR.Envvonmonlplspodpllse _ 3. COMPACT EXISTING SUBGRADE TO 95% 1025E Mada RwC M ODIFIED PROCTOR. 9Wlo top ,� -- -- 6. IN STALL I2"OF 22A LIMESTONE AGGREGATE BlrmnBrum, Ml4emp3 URFACE COURSE, COMPACT TO 95%MODIFIED p(2d3)052a1op PROCTOR. 1(249)952d n \ L., 5. F!NEGRADE ALL DISTURBED AREAS. PLACE wxx mrvdawbalvwm 3OF TOPSOIL, SEED AND MULCH. \ MunoAo' SAR ` f JLS—R gDiC Ovd Y OaB rd SIR TdN R11£ ' REMOVE EXISTING R,V.D D RESTOPARAWN WITH OPSCIL1 ND MULCH EO N } 1 \ a` ®TC(NI I \ LOW POINT O ` -- - d INLET FILTER Q" TRANSPIANTEO BY SILT FENCE ( * r THE OCPR (TYP) NEW GRAVEL PARKING AREA O TO I O N �� Ao moo. j TC \ Tcvn.OANL\ND CDUNTY DPARK5ANREOREATIO N F'3 e ,j9 COMMISSION Ra )BW WATI(INs UNE ROAp SCA :"=2p' WgTERFORp. M4di28 SITE PLAN \ LEGEND: O' u• - J O RELOCATE TR E E(BY OCPR) ADDISON OAKS PULL THROUGH \' �•�� 9'GONCRETE PAD PARKING PROJECT r ry ADpILAN ND CCUN IP H , „ �• NOTE AGGREGATE SURFACE, OAKIACHIGAN tt - IF THE OCPR APPROVES THE ALTERNATE BID � CSE, 12"(22A LIMESTONE) MICHIWN FOR TH E EXTE RIOR CO NC BETE PADS, THEY SHALL BE PLACED TO MATCH EXISTING GRADE AN D PROVIDE POSITIVE DRAINAGE. REMOVE R.V, PAD polo p9M2p13 Scala I' ^ 21Y —�t-- SILT FENCE Sgool 92 Prgw 10.— TC PH.TOPOFCGNCRETEPAD 97 /A U C H Oakland County Parks and Recreation May 9, 2014 Addison Oaks Pull Through Parking Addison Township, Michigan Base Estimate 31,631 sqft Labor Labor Material Material Equip. Equip. Total Total Description Unit Cost Cost Unit Cost Cost Unit Cost Cost Unit Cost Cost Site Work & Demolition $1.68 $53,142 $1.37 $43,362 $0.51 $16,036 $3.56 $112,540 Concrete $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Masonry $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Metals $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Wood & Plastics $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Moisture Protection $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Doors & Windows $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Finishes $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Specialties $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Equipment $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Furnishings $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Special Construction $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Conveying Systems $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Mechanical $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Electrical $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 System Estimate $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 Subtotal $53,142 $43,362 $16,036 $3.56 $112,540 General Conditions $1.68 $53,080 Subtotal $5.24 $165,620 Design & Estimating Conting. 15.00% $0.79 $24,843 Project Contingency 10.00% $0.52 $16,562 Total Direct Costs CONFIDENTIAL $6.55 $207,025 Testing allowance GEORGE W. AUCH COMPANY $0.19 $6,000 Utility Permits & Fees (by owner) $0.00 $0 Subtotal $6.73 $213,025 Permits 1.00% $0.07 $2,130 Subtotal $6.80 $215,155 CM Fee 4.00% $0.27 $8,606 Subtotal $7.07 $223,761 OPC $760 General Liability 0.50% $0.04 $1,119 Subtotal $7.13 $225,640 Performance Bond 1.00% $0.07 $2,256 TOTAL COSTS $7.20 $227,897 Glenn Frank, CPE 5/13/2014 George W. Auch Company 3:05 PM 98 /AUCH Item Description Code Base Estimate Site Work & Demolition Demolition Site Demolition 201.310 Demo conc paving- w/ mesh Subtotal Building Demolition- Interior 207.640 Dumpster- per pull, 30 CY capacity Subtotal Total Demolition Excavation, Grading & Backfill Site Cut & Fill 221.100 Mobilization & demobilization 221.400 Site cut- by loader 221.500 Excav- machine load on truck 221.520 Excav- haul excess, 4 to 7 mile Subtotal Soil Stabilization & Slope Protection 228.200 Poly silt fence- w/ posts 228.250 Geotextile siltsack Subtotal Total Excavation, Grading & Backfill Roads & Walks Asphalt Paving 260.580 21AA Aggregate surface- 12" thick George Auch Company Glenn Frank, CPE Oakland County Parks and Recreation Addison Oaks Pull Through Parking Addison Township, Michigan Base Estimate Unit Quantity Labor Labor Material Material Equip Unit Cost Unit Cost Unit May 9,2014 31,631 sqft Equip. Total Total Cost Unit Cost sqft 997.0 $1.04 $1,035 $0.00 $0 $0.37 $367 $1.41 $1,402 $1,035 $0 $367 $1,402 $0.04 /sgft each 1.0 $0.00 $0 $385.00 $385 $0.00 $0 $385.00 $385 $0 $385 $0 $385 $0.01 / sgft $1,035 $385 $367 $1,787 $0.06/sgft Ipsm 1.0 $4,942.93 $4,943 $0.00 $0 $3,755.08 $3,755 $8,698.01 $8,698 cuyd 1,200.0 $2.35 $2,820 $0.00 $0 $1.79 $2,142 $4.14 $4,963 cuyd 1,200.0 $0.96 $1,146 $0.00 $0 $0.44 $530 $1.40 $1,677 cuyd 1,200.0 $2.82 $3,381 $0.00 $0 $1.94 $2,331 $4.76 $5,712 $12,290 $0 $8,759 $21,049 $0.67 / sgft Inft 47.0 $0.66 $31 $0.42 $20 $0.04 $2 $1.12 $53 each 1.0 $84.16 $84 $35.00 $35 $6.80 $7 $125.96 $126 $115 $55 $9 $179 $0.01 /sgft $12,405 $55 $8,768 $21,228 $0.67 /sgft sqyd 2,555.0 $1.20 $3,077 $5.52 $14,104 $0.62 $1,596 Page 1 $7.35 $18,777 May 13, 2014 3:05PM 99 ; ° /AUCH Item Description Code Subtotal Road & Parking Appurtenances 265.510 Precast conc wheel stops- staked, 8" x 13" Subtotal Concrete Paving 266.160 Conc paving- mesh, 6" base, 8" thick Subtotal Total Roads & Walks Lawns & Plantings Plantings 280.100 Site restoration allowance Subtotal Total Lawns & Plantings Total Site Work & Demolition Total Base Estimate George Auch Company Glenn Frank, CPE Oakland County Parks and Recreation Addison Oaks Pull Through Parking May 9,2014 Addison Township, Michigan 31,631 sqft Base Estimate Unit Quantity Labor Labor Material Material Equip. Equip. Total Total Unit Cost Unit Cost Unit Cost Unit Cost $3,077 $14,104 $1,596 $18,777 $0.59 /sgft each 17.0 $17.57 $299 $44.80 $762 $1.13 $19 $63.50 $1,079 $299 $762 $19 $1,079 $0.03 / sgft sqft 8,636.0 $3.27 $28,281 $2.39 $20,640 $0.09 $747 $5.75 $49,668 $28,281 $20,640 $747 $49,668 $1.57 /sgft $31,657 $35,505 $2,363 $69,525 $2.20/sgft allo 1.0 $8,044.14 $8,044 $7,417.26 $7,417 $4,538.60 $4,539 $20,000.00 $20,000 $8,044 $7,417 $4,539 $20,000 $0.63 / sgft $8,044 $7,417 $4,539 $20,000 $0.63/sgft $53,142 $43,362 $16,036 $112,541 $3.561 sqft $53,142 $43,362 $16,036 $112,541 $3.56 / sqft Page 2 May 13, 2014 3:05PM 100 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 42 2014 AGENDA ITEM NO. 9 C- 2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II/Project Manager Submitted: May 14, 2014 Subject: CONCEPTUAL — Groveland Oaks — (1) Campground Utilities PLANNING OVERVIEW 1. Public Engagement 2010 (Refer to attached relevant pages) a) Major Survey Findings: Actions Most Willing to Fund with County Parks and Recreation Tax Dollars 1. Based on the sum of their top four choices, the actions that respondents are most willing to fund with the County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). (2010 Community Survey Executive Summary Report, Page iii) 2. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 3. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 4. Draft Park Vision and Facility Concepts (Master Plan) a) Park master planning process for Groveland Oaks is currently underway. 5. Accessibility Planning Documents a) 2006 Accessibility Assessment Report 1. Spigots to be accessible. . Capital/Maintenance Management Plan a) Initial budget history: 101 Fiscal Year Section C Utilities Section C Utilities Notes Desiqn Construction Before 2012 2012 2013 2014 2015 PROJECT OVERVIEW Scope identified as upgrades to electrical and water service for $40,000 $425,000 sections A, B, and C. Scope is broken out to individual sections; total cost remains $42,500 $425,000 unchanged. Increased scope to include provision for winter camping such as $42,500 $680,000 deeper water lines. Also added to scope sanitary and Wi-Fi. 1. Campground Utilities — Section C (Need): 1. Design & construction purpose: a) The existing electrical service is outdated and does not accommodate the typical recreational vehicle (RV). Extensive staff overtime is used each camping season to fix the constant problems; customer service is adversely affected when power is out to a camper's site. b) Since the water lines to each site will be exposed when the electrical lines are they will be replaced. As the campground has been identified for potential future use during the winter the new water lines will be installed deep enough to accommodate cold weather use. In addition; the current water spigots are not accessible. c) Additional benefits of the project include the following: 1. Increase in monthly renters 2. Less waiting to use dump station upon weekend exit 3. Increased competiveness with nearby campgrounds 4. Section C is the most popular section and fills to capacity first, so it will benefit most from utility upgrades 5. Sanitary upgrades will allow for additional camping revenue of $5 per day, per site 2. Design & construction considerations: a) Though all three sections are planned for updates, section C will be upgraded first. This will allow for the entire project to be done at one time while the park is seasonally closed. The popularity of the upgrades and increased camping costs can then be evaluated to determine if and when proceeding with the future sections shall proceed. 3. Design program elements: a) Campsite utility upgrades: Section C has 60 campsites; each will receive the following upgrades: 1. Increased electrical service 2. Winter weather appropriate and accessible water service 3. Sanitary service 4. Wi-Fi service 5. Empty conduit for future needs 6. New entry bollards at each campsite b) The following infrastructure will be installed to support the utilities: 1. Upgraded electrical transformer 2. Larger septic system 3. Generator c) The following additional upgrades will also happen as the area will already be under construction: 1. Site lighting upgrades Design/Engineering Consultants & Construction Managers 1. Prime design consultants — Hubbell, Roth and Clark (HRC) 2. Construction manager — Franks Rewold and Son (FRS) Previous discussions/agenda dates 1. Included in Budget Review Process as an Active or Pending Project since FY14 4. Funding considerations 1. None at this time 102 5. Project Timeline: 1. Construction bidding & procurement August 2014 2. Construction award September 2014 3. Construction start October 2014 a) Construction will be conducted while the park is closed 4. Construction end May 2015 5. Groveland Oaks opening May 2015 6. Fiscal Considerations: 1. Revenue: a) A proposed daily rate increase to each upgraded site is $5. Considering a 149 day operating season, and assuming an 80% capacity, increased revenue from Section C is projected at $35,760. If the campgrounds are open year-round there is potential for additional revenue. 2. Expenditures: a) An initial savings in operations and maintenance costs is projected as the need for staff time, overtime and materials to attend to electrical issues will not be needed. Annual maintenance costs are estimated at $5,000 for eventual equipment replacement. 3. Anticipated annual depreciation (beginning in FY2015): a) Total Project costs: $1,620,000 b) Depreciation, 25 years, $64,800 4. Cost recovery: a) Note that electrical, water and Wi-Fi upgrades are considered necessary to remain competitive and keep current patrons. The sanitary upgrades are an added feature and the sole reason for the rate increase. The yearly costs associated with sanitary upgrades only are as follows: 1. Revenue: $35,760 2. Depreciation: ($13,800) 3. Maintenance: ($2,500) 4. Total: $19,460 5. Cost recovery:$119% 5. Cost recovery goals - Campground Utilities - Section C a) Service category goal Customer Service - Efficiency/Operational Savings 7. Market Analysis: 1. Prime service area (zip code data) a) Refer to attached map. 2. Current/potential patrons a) Insert info 3. Direct/indirect competition a) Insert info 4. Current/potential programs & services a) Insert info ATTACHMENTS 1. Attachment A - Strategic Plan (relevant pages) 2. Attachment B - Five -Year Recreational Master Plan (relevant pages) 3. Attachment C - Master Planning Schedule 4. Attachment D - 2010 Community Survey Executive Summary Report (relevant pages) 5. Attachment E - Zip Code Map 6. Attachment F - Park Map 7. Attachment G - Aerial Map 8. Attachment H - Site Plan 9. Attachment J - Site Septic Plan 10. Attachment K - Utility Improvement Feasibility Study 11. Attachment L - Conceptual Budget 103 STAFF RECOMMENDATION Staff recommends proceeding with construction documents by HRC and bidding by FRS for campground utility upgrades to Groveland Oaks Section C. Final commission construction approval is anticipated in September, 2014. MOTION Move to proceed with the necessary construction documents by Hubbell, Roth and Clark and bidding by Frank Rewold and Son for campground utility upgrades to Groveland Oaks Section C, with final Commission construction approval anticipated in September, 2014. 104 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community`s values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." ..................... ....................................... ........ _....... ........... _....... 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 11.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity RLCItI:AIIUN FALILI III "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 Ile pros., consulting 105 C_�AKLAND Oakland County Parks and Recreation Commission COUNTY PARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." .............................................................. 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 106 Five -Year Parks and Recreation Master Plan 2013-2017 OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process. ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. FKLAND ► Wfi v_I ',]'M 107 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor—follandd@oakgov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks Catalpa Oaks 2014 (ADD); 2015 (ACC) M Gjen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks Lyon Oaks Orion Oaks Red Oaks Rose Oaks Springfield Oaks Waterford Oaks White Lake Oaks 2016 2015 2017 2013; 2015 (update to RDG) 2015 2014 (SAC); 2015 (SPG) 2013 2015 108 Community Survey for the Oakland County Parks & Recreation Commission ➢ Facilities Participated in Most Often at Oakland Countv Parks and Recreation Facilities. Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: n walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18 and 9- hole golf courses (16%), and children's playgrounds (14%). ➢ Need for Recreation Programs. The recreation programs/activities that the highest percentage of households have a need for are: special events/festivals (38%), adult fitness and wellness programs (29%), nature and wildlife interpretive programs (25%), and family recreation programs (240,/o). ➢ Most Important Recreation Programs. Based on the sum of their top four choices, the recreation programs/activities that households rated as the most important are: special events/festivals (22%), adult fitness and wellness programs (21%), nature and wildlife interpretive programs (13%), and 50+ years active programs (12%). ➢ Actions Most Willing to Fund with Countv Parks and Recreation Tax Dollars. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (350/6), purchase land to preserve open space and protect the environment (310/6), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). ➢ Ways Respondents Learn about Oakland Countv Programs and Activities. The most frequently mentioned ways that respondents learn about Oakland County Parks and Recreation Commission programs and activities are: from friends and neighbors (38%), Oakland County Parks Brochure (36%), newspaper articles (351/o), and Parks Website (26%). ➢ Level of Satisfaction with the Overall Value Received from the Oakland Countv Parks and Recreation Commission. Fifty-seven percent (57%) of respondents are either very satisfied (29%) or somewhat satisfied (28%) with the overall value their household receives from the Oakland County Parks and Recreation Commission. Only 8% of respondents are either somewhat dissatisfied (5%) or very dissatisfied (3%) with the Oakland County Parks and Recreation Commission. In addition, 26% of respondents rated the Parks and Recreation Commission as "neutral", and 9% indicated "don't know". Leisure Vision/ETC Institute (April 2010) 109 Almont Almont 0MAKLAND COUNTYPARKS Bruce 1 gton Shelby Utica • Milford Commerce vrcnara Lake Bloomfield • Stdrllh • Troy„ Brighton Milford Hills Heigh Woiver9ne West • Lake Bloomfield Bloomfield • Waned Birmingham • Lake Beverly Clawson s Wixom Franklin Southfield Hills • Bingham Royal • Farmington Farms Oak lWarreOak • Hills Lathrup Berkley Green • Lyon Novi �Ilage Huntington South Southfield Woods Pleasant A "Lyon Farmington Ridge Line Novi Oak Park H�eb • Ferndale Park ti • N rth • • •o-• vile • • • • "•� s • • • Royal • bat • • • • • Northfield Salem Northville Livonia Redford Detroit Highland Park Campgrounds 1-20 21-50 51-125 126-300 ® 301-565 1 inch = 4 miles 248-858-0906 www.DeZnation0akiand.com 110 1 Thread Creek W�- Trail Head �(tGroup(1 mile paved loop) AmPnl i c U�U • Activity Stage 3 SECTION C UTILITY resh 1615 6 5 UPGRADE AREA0® 1813 V 8 3 • Bike Rental Sta i 2 9� 9 1912 9 • Boat Rental rea 2011 101 • Camping Cabins 21 222324 • Laundry Facility Cont t • Miniature Golf Stati tq 29 28 2726 25 • Paved Trails/walkways 31 30 35 36 37 38 • Playgrounds 323334 39` • Sand Volleyball Court 444 4241 40 45 50 5 • Skate Park 46 473 48 49 o BoatBoat L` Cabins 7i O yr-c� O � O 8 I Devil Island • Waterslide 58 57 56 55 54 5 •Yurts 6059 74 75 61 73 6272 77 761 PI yg4round� 7178 ntrance 63 Restrooms Island 64 70 79 89 Parking Lot 65 69 808 8 v 97 V 0 6668 8187 90 96 98*9 67 8 6 91 95 99�18 Reservable sites Pyj 8385 92 947 are highlighted 9i�tydy \ 84093 00 101106 Deluxe sites 102 105 are blue GROVELAND OAKS 103104 CAMPGROUND UTILITIES i i AERIAL MAP om /14 Q Vending Machine Streets 0 Groveland Blvd. Pine Dr. © Lakeview Dr. Overlook Circle © Thread Creek Loop m Overlook Dr. Island Loop Paradise Circle © Windmill Loop Paradise Dr. Acorn Lane Cabin Circle Matthews St. Group Cam ing Areas 118 114 115 116 119 \ 8 101�711 12 14 113 117 f,1 120 Cabins � 124 123 122 121 9 137 139 141 143 158 159 160 Mini golf 136138 140142 161 Playgroun 135 1441� Volleyball A-9\ 134 145156 162163 P• QCourts 132 1, 1155 164 165 visitor Par ing Activityo 130 Stage Ladry 147 tsa 1616 Restoorn/FFirewoo 1� 153 168 t69 f ft 148 1, 152 170 171 0 Arcade & Boat Rental Paradise Island .♦. N Basketball Cabin • 125 Courts ®r[ltf� 150=51 172 173 , 181 �� 174 175 5257260 262.L1 266 267 268 269 183 180 179 178 177 4 ��GG 182 185 I 176 grOUnC% 253 210 184 187 2 186 189191 193 4251 211 195 212 209 188 190 192 1 � 197 208ession 213 207 196198 214 215 206 205 204 203 202 201 200 199�224 250249 216217 218 219 220 221222 223 225 248245 aC 241 241 239 237 235 233 231 230 228 227226 h 240 238 236 234 232 229 Stewart Lake Q OZAKLAND I1IJ►I6TAV.11 'M Groveland Oaks County Park 14555 Dixie Hwy. Holly, MI 48442 Oakland County Parks & Recreation 2800 Watkins Lake Road 4 Waterford, MI 48328 Map created on 10131108 Daniel Stencil ;er 7ho ftb tlon pwvldpd h.—Ith ho. boon w pllod hom mmrdod doods, plate, to mope, rvpy� pM othor public rpoord,. It I, not, l,g,lly ..M,d n p or a Wand I, not Int,ndod to b, watl �e onc, Wan sh,uld.a ull lh, lnf—tlon­=s monllmwd above v ,n quo,b,n, mlW Groveland Oaks 1-Maintenance Building 2-Lot C Restroom 3-Play Lot Section C 4-Boat Launch 5-Boat Launch Deck 6-Contact Station 7-Maintenance Building 8-Pavilion 9-Concession Building 10-Group Camping 1 Shelter 11-Group Camping 2,3 Shelter 12-Group Camping 4,5 Shelter 13-Group Camping 6,7 Shelter 14-Group Camping 8,9 Shelter 15-Group Camping 10,11 Shelter 16-Group Camping 12,14 Shelter 17-Mini Golf Course 18-Pine Grove Playground 19-Pine Grove Restroom/Laundry 20-Playground 0 245 490 980 Feet 112 SECTION C UTILITY UPGRADE AREA GROVELAND OAKS ` CAMPGROUND UTILITIES SITE MAP �7Mjyr-l-mil F%ln JOB NO. SHEET No. 20130924 HUBBELL, ROTH & CLARK, INC. ELECTRICAL SITE PLAN —OPTION 1 DATE CONSULTING ENGINEERS E-1 JAN. 2014 555 HULET DRIVE P.O. BOX S24 OF BLOOMFIELD HILLS MICH. 483O30824 113 SECTION C UTILITY UPGRADE AREA PROPOSED GRINDER PUMP STATION 'C' 3: T � Oa ORC 0 i m R \ ISLAND T� 2-WATER SERVI � GROVELAND6 KS CAMPGROUND UTILITIES o SITE SEPTIC PLANo a -PROPOSED GRINDER PUMP STATION 'B' 11 !t:_e L ZI i I PROPOSED AREA FOR ooO'— EXPANSION OF CURRENT SEPTIC FIELD Lic n PROPOSED GRINDER \\ PUMP STATION 'A' N 1 )J SCALE: 1' - 200' JOB NO. 20130924 HUBBELL, ROTH & CLARK, INC. SHEET NO. DATE CONSULTING ENGINEERS ^-1 FEB. 2014 555 HULET DRIVE P.O. SOX.4 OF BLOOMFIELD HILLS, MICH. 4830MX 824 114 H C HUBBELL, ROTH & CLARK, INC Consulting Engineers April 11, 2014 Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, Michigan 48328 Attention: Ms. Jennifer Myers, AIA, NCARB Re: Groveland Oaks County Park Utility Improvement Feasibility Study — FINAL Report Principals George E. Hubbell Thomas E. Biehl Waller H. Alix Peter T. Roth Keith D. McCormack Nancy M.D. Faught Daniel W. Mitchell Jesse B. VanDeCreek Roland N. Alix Senior Associates Gary J. Tressel Kenneth A. Melchior Randal L. Ford William R. Davis Dennis J. Benoit Associates Jonathan E. Booth Michael C. MacDonald Marvin A. Olane Robert F. DeFrain Marshall J. Grazioli Thomas D. LaCross James F. Burton Jane M. Graham Donna M. Martin Charles E. Hart HRC Job No. 20130924 In accordance with your request, Hubbell, Roth and Clark, Inc. (HRC) has performed a feasibility study of planned utility improvements at Groveland Oaks County Park in Areas A, B, and C. The County's main priority with regards to Groveland's utilities was increasing the electrical system's capacity. We feel it is nearly impossible to replace/upgrade the electrical utilities onsite without damaging existing water leads and piping. It is therefore our opinion that the County should include water service replacements in any electrical improvement plan. HRC has evaluated the existing emergency generators in Areas A & C, these generators do not possess the capacity to handle the additional loads associated with certain utility upgrades. We also feel the addition of an emergency generator is necessary in Area B, since one does not currently exist there. As discussed with County staff, we are in agreement that the utility improvements should be implemented over a three year period. If the county decided to proceed with the completion of upgrades to all three Areas at one time, an approximate saving of 5%-7.5% of the total contract costs could be realized. The preliminary estimate for all phases of the project is $2,900,000; therefore a saving of between $145,000 and $217,500 could be expected. HRC has conducted site visits to determine the existing site and electrical conditions. Our report includes options to upgrade the existing electrical system, options to provide a new WiFi system compared to a 4G wireless broadband to WiFi, new water and sanitary connection and new ADA compliant service \\VH 16\Pmj do cs\201309\2013 0924\03_S tudies\ Working\20140411 _Repo rt_final. docx 555 Hulet Drive, PO Box 824 Bloomfield Hills, Michigan 48303-0824 Telephone 248 454 6300 Fax 248 454 6312 www.hrc-engr.com Engineering. Environment, Excellence. 115 Groveland Oaks Feasibility Study — Final Report April 11, 2014 HRC Job Number 20130924 Page 2 of 6 pedestals at each campsite. For reference, a map of the Campground indicating the different Camping Areas can be found in Appendix 1. HRC has met with Oakland County Parks and Recreation three times to discuss the study, the draft report and the proposed upgrades to the campground. Through these discussions and our research Area C has been identified to be the first pod to receive utility updates. As mentioned above these updates could include a WiFi or 4G system, sanitary and water connections to each site, new ADA compliant connection pedestal located at each site and 50A electrical service to each site. Upgrades to existing walkway lighting and utility connections to Devil's Island were also evaluated. The cost estimate included in this report has been broken into three separate estimates, one for each pod. Electrical Improvements The existing primary electrical service is from a DTE Energy underground primary cable connected to multiple pad mounted transformers throughout the campground. There are currently four (4) pad mounted transformers feeding camping Areas A, B, and C. Refer to attached Drawings ES-1 and ES-2 for maps of the existing DTE Energy Primary electrical service and existing transformer sizes. We have spoken with Ms. Christine Boyes of DTE Energy, and she stated the existing underground primary cables, routed to each of the existing transformers, are large enough to allow replacement of the existing transformers with larger transformers for the additional campsite loads. We have included replacing three of the existing transformers to coordinate with the electrical upgrades to the secondary services and campsite upgrades. Each electrical service area will need to be upgraded with new service equipment, and distribution panelboards to coordinate with upgrades to the individual campsites. New ADA compliant connection pedestals are proposed for each campsite. The proposed electrical service to each of the pedestals will allow for a 50A, 120/240 Volt Single Phase connection. Three options were examined for the campsite electrical connection upgrades. Option 1 would be for each campsite to be fed from a separate circuit in the distribution panel, also known as a "homerun" option. Refer to attached Drawing E-1 for Option 1 preliminary electrical plan. Option 2 would be for two sites to be connected in parallel to a larger, single circuit in the distribution panel. Refer to attached Drawing E-2 for Option 2 preliminary electrical layout. Option 3 would be for multiple sites (up to five (5) sites maximum) to be connected in parallel to a larger single circuit in the distribution panel. Refer to attached Drawing E-3 for Option 3 preliminary electrical layout. The attached Drawings E-1, E-2, and E-3 are preliminary electrical layout Drawings. During the \wHI6\Pro;docs\2o1309\20130924\o3_studies\worung\2014o411 Repon_final.doca Engineering. Environment. Excellence. 116 Groveland Oaks Feasibility Study — Final Report April 11, 2014 HRC Job Number 20130924 Page 3 of 6 �] I 1 C design phase of the project, all efforts will be made to route conduits in common trenches or parallel to other utilities to allow for efficient maintenance and operation. The attached estimate shows the Cost for Option 1 and also shows the costs for Options 2 and 3 at the bottom of the estimate for comparison. As one can see in the attached Cost Estimate, the individual "homerun" option is very expensive. The least expensive is Option 3, multiple campsites connected in parallel. The cost for new generators in each of the Areas A, B, and C has been included in this report. The purpose of each generator is to provide emergency backup power to the existing well, the proposed grinder pump stations, bath houses and check -in station depending on which Area the generator is located. These proposed generators are sized to handle the above mentioned loads as well as loads associated with future heating improvements for. A new internet connection was also part of the study. There were two options investigated for internet service to the Campsites. The first option was a WiFi system serviced by the local cable T.V./internet provider. The second option is a 4G broadband uplink system with a WiFi network serviced by the local wireless cell phone provider and the WiFi equipment which has set limitations. The WiFi system will require a hardline connection from the local cable company and multiple WiFi repeater antennas/access points throughout the camping area. The speed and data requirements will be limited by the cable provider. The 4G wireless system will require a 4G uplink connection along with multiple WiFi repeater antennas throughout the campsite. The speed and data requirements will be limited by the 4G uplink system and also the WiFi equipment which has set limitations. Costs for each option have been included in the cost estimate. HRC reduced the number of WiFi repeater antennas based on conversations during the meetings. When the upgrades to the sites begin, HRC recommends including a site survey to verify radio communication and WiFi radio locations. HRC also recommends hiring a 4G/WiFi system specialist to ensure that a system is provided with the best equipment selections and performance, as these devices are rapidly changing as the industry evolves. Sanitary and Water Service Improvements HRC is proposing the installation of a duplex grinder pump station in each area, three (3) in total. The use of a duplex, or two (2) pump system, is suggested for maintenance and emergency purposes. Proposed individual site sanitary hookups would be provided so camper waste would drain via gravity to a sanitary collection system. This collection system would deposit the sanitary waste into its' respective grinder pump station. The grinder pump station would then pump the waste via a force main to the \\VH16\Projdocs\201309\20130924\03_Studies\Working\20140411_Report _final.docx Engineering. Environment. Excellence. 117 Groveland Oaks Feasibility Study — Final Report April 11, 2014 HRC Job Number 20130924 Page 4 of 6 existing septic field located near the current sanitary discharge station. Further research of the existing field and septic tank will need to be completed prior to the design, as the current winter weather has restricted access to the field and the tank. It is HRC's opinion that some modifications will need to be made to the septic tank as part of the proposed sanitary improvements. It is also HRC's opinion that the County should budget for the expansion of the septic field as it is difficult to estimate its' capacity as no as -built plan exist. During the design phase the septic field located in Area C should be evaluated as some or all of Area C's sewage could be directed to this field instead of the main septic field. This report includes the costs to replace the existing water distribution system. 14RC evaluated the depth of pipe installation, if the County wishes to prepare the site for winter camping, the depth of the water leads should be increased from 36" to 60". This increased depth will provide frost protection and help to prevent breaks. The cost to install the water services at a deeper depth is accounted for in the 15% contingencies included in each cost estimate. HRC expects that the installation of the proposed electrical distribution network will cause many water service system breaks during installation. Therefore, it is our opinion that the replacement of the water system should be included in and electrical system upgrade. Electrical and water improvements for Devil's Island should be completed during Area C improvements. HRC suggests the use of a pedestal unit which would provide campers a common hookup point for both water and electrical services. Although at this time HRC was unable to find a pedestal system that was integrated with a sanitary hookup; further research will be performed prior to the issuance of the final report. See Appendix 2 for a Utility Pedestal example. Winter Camping Consideration During recent meetings with County Park officials the idea of modifying Groveland Oaks to service year round camping has been discussed. Specifically County representatives are interested in the option of converting one or more of Areas A, B and/or C. The following items are HRC's preliminary considerations regarding the conversion of Areas A, B and/or C to winter camping. 1. As was discussed during the meetings, there is concern that Groveland does not currently offer winter activities that may lure potential campers. 2. Current bath houses are not plumbed, insulated or heated for winter use; these facilities would need to be updated. 3. The existing septic discharge station would need to be updated, insulated, etc. to allow for winter operations. \\VH16\Projdocs\201309\20130924\03_Studies\Norking\20140411 Report _final.dacx Engineering. Environment. Excellence. 118 Groveland Oaks Feasibility Study — Final Report April 11, 2014 HRC Job Number 20130924 Page 5 of 6 4. The three new generator sizes were estimated to include additional loads for heating that may be required for winter operation. 5. The welcome/check-in station, which is currently insulated, would need to be heated. 6. Both septic fields would need to be investigated to insure they are of proper depth and design to allow for winter operations. 7. The three (3) wells, one located in each pod, would need to be properly insulated and heated; this would require the construction of buildings around each. 8. Additional maintenance and operations costs as well as revenue associated with year round operations would need to be investigated, especially snow removal, de-icing and building maintenance/operations. Preliminary Enuineerina Fees for Area C Improvements Per the County's request HRC has developed the following engineering costs associated with creating Bid/Construction Documents for electrical, sanitary and water main upgrades to Phase 1— Area C. Please note these are preliminary and are for estimating purposes only and HRC is more than willing to create an official proposal at the County's request. Estimated Engineering Costs for Development of Phase I — Area C Bid Package / Construction Documents Task Description Estimated HRC Fee Topographic Survey of Key Areas $6,400 Construction Plan Development $20,500 Construction Specification Development $4,800 Bid Package Prep., Attend Pre -Bid Meeting, Answer $4,200 Questions During Bidding & Bid Recommendation Estimated Total Engineering Costs $35,900 Notes: 1. These costs are for estimating purposes only; HRC would like to submit a formal Proposal at the County's convenience. 2. These costs do not include construction layout, construction observation, material testing or contract administration. \\\7i16\PmjdoesUO1309\20130924\03_Studies\Workin.o\20140411—Report—final.docz Engineering. Environment. Excellence. 119 Groveland Oaks Feasibility Study — Final Report ` n April 11, 2014 F HRC Job Number 20130924 Page 6 of 6 Attached Drawinas E-1. E-2. E-3 & C-1 HRC has included preliminary site plans for the electrical distribution system options described above and grinder pump station locations and piping. It should be noted that during the design phase of this project every effort will be made to locate utilities in a common trench. This will minimize trench excavations, reduce rehabilitation work and locating utilities in common runs for ease of future maintenance. Please utilize these drawing for concept purposes only. Conclusion As can be seen from the attached cost estimates, the proposed utility improvements are much higher than initially anticipated. We feel the estimates can be used like a shopping list, eliminating certain aspects of the job to bring the project cost to a level that meets the County's monetary resources. Thank you for the opportunity to present this report, we look forward to working with the County on future projects. Very truly yours, HUBBELL, ROTH & CLARK, INC. i Roland Alix, P.E. Vice President Attachments: Preliminary Cost Estimate Raymond Waters, P.E. Staff Engineer Preliminary Project Schedule Drawing ES-1: DTE Primary Service Record Drawing Drawing ES-2: DTE Revised Primary Service Drawing E-1: Option 1 Preliminary Electrical Site Plan Drawing E-2: Option 2 Preliminary Electrical Site Plan Drawing E-3: Option 3 Preliminary Electrical Site Plan Drawing C-1: Preliminary Sanitary and Watermain Site Plan Appendix 1: Groveland Campground Map Appendix 2: Utility Pedestal Example pc: Oakland County Parks and Recreation; Ms. Jennifer Myers, AIA NCARB HRC; Peter Roth, Ray Waters, File \\VH l6\Pmjdocs\201309\20130924\03_Studies\ Working\20140411 _Re port_final.docx Engineering. Environment. Excellence. 120 Area A Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Feasibility Study of Utility Improvements 1 Groveland Oaks County Park HUBBELL. ROTH & CLARK. INC Preliminary Cost Estimate Item 4" PVC Sanitary Force Main Pipe 8 HP Sanitary Duplex Grinder Pump Lift Station in Concrete or Fiberglass Can 4' Dia. HDPE Sanitary MH w/ Cover 8" Dia. HDPE Pipe w/ Tees & Fittings for Sanitary Connections Standalone Sanitary Hookup Water Distribution Piping (Type and Sizes Vary) Septic Field Expansion -1,500 sft Quantity Unit Unit Price 300 L.F. $ 30.00 $ 1 LSum $ 65,000.00 $ 4 EA. $ 2,200.00 $ 2,800 L.F. $ 23.50 $ 24 EA. $ 250.00 $ 2,800 L.F. $ 15.00 $ 1 LSum $ 20,000.00 $ Subtotal Sanitary & Water Main Improvements $ 100 KVA Transformer and pad - for upgraded electrical service 1 EA. $ 3,000.00 $ Square Electrical Concrete manhole - for combining multiple runs of conduits into fewer runs 4 EA. $ 2,800.00 $ 4" Schedule 40 PVC- Home Run for combining wires into fewer runs of conduit 1,125 L.F. $ 20.00 $ 1 1/2" Schedule 40 PVC - Home Run for power wiring to each campsite pedestal 2,600 L.F. $ 7.00 $ 1" Schedule 40 PVC empty -Spare conduit For future cable T.V. 2,500 L.F. $ 5.00 $ 3-#2 + 1-#2 Grd., Copper Wire - Home Run power wiring to each campsite 5,800 L.F. $ 9.30 $ Electrical service equipment, CT Cabinet, Meter, 1-1000A distribution panel, 1- 400A distribution panel and rack - for connection to new transformer and larger campsite circuits WiFi System (Extend from Pod C System) -7 - Wi-Fi access/repeater antennas Utility Pedestal Unit (Water, Electrical, Lighted) Misc. Lighting Upgrades - site lighting upgrades 100 KVA Generator, Automatic Transfer Switch, 400A Distribution Panel -for emergency power to operate well pump, sanitary pumps, bath house, and Check - in Station Restoration (Topsoil, Seed, Mulch, Pavement Trench Patches) Electrical Option - 2 (-Two sites fed from one circuit) 10(2) 2-4" Schedule 40 PVC -for combining wires into fewer runs of conduit 11(2) 2" Schedule 40 PVC -for power wiring to each campsite 12(2) 3-#1 + 1-#1 Grd., Copper Wire - power wiring to each campsite Electrical Option - 3 (Multiple sites fed from one circuit) 10(3) 4" Schedule 40 PVC- for power wiring to each campsite 11(3) 11/2" Schedule 40 PVC 13(3) 3-#250 KCMIL+ 1-#250KCMIL Grd., Copper Wire - power wiring to each campsite 4G Internet Option 15(A) 4G Broad Band Uplink - with 3-Wi-Fi access points throughout Camping area including mounting pole, conduit and power wiring 1 LSum $ 5S,000.00 $ 1 LSum $ 45,000.00 $ 24 EA. $ 1,650.00 $ 1 LSum $ 8,000.00 $ 1 LSum $ 70,000.00 $ Subtotal Electrical Improvements $ 1 LSum $ 50,000.00 $ 15% Contingencies $ Estimated Total Area A Improvements $ 130 L.F. $ 24.00 $ 2,020 L.F. $ 12.00 $ 3,060 L.F. $ 15.00 $ Difference in cost vs. Home Run cost $ 1,720 L.F. $ 20.00 $ 450 L.F. $ 7.00 $ 1,720 L.F. $ 31.00 $ Difference in cost vs. Home Run cost $ Total Cost 9,000.00 65,000.00 8,800.00 65,800.00 6,000.00 42,000.00 20,000.00 216,600.00 3,000.00 11,200.00 22,500.00 18,200.00 12,500.00 53,940.00 55,000.00 45,000.00 39,600.00 8,000.00 70,000.00 338,940.00 50,000.00 90,831.00 696,371.00 3,120.00 24,240.00 45,900.00 21,380.00 34,400.00 3,150.00 53,320.00 3,770.00 1 LSum $ 35,000.00 $ 35,000.00 HRCJob No. 20130924 Iof3 Issued for Final Report: 04/11/2014 121 Area B Number Feasibility Study of Utility Improvements Groveland Oaks County Park Preliminary Cost Estimate Item 1 4" PVC Sanitary Force Main Pipe 2 8 HP Sanitary Duplex Grinder Pump Lift Station in Concrete or Fiberglass Can 3 4' Dia. HDPE Sanitary MH w/ Cover 4 8" Dia. HDPE Pipe w/Tees & Fittings for Sanitary Connections 5 Standalone Sanitary Hookup 6 Water Distribution Piping (Type and Sizes Vary) 7 Septic Field Expansion -1,500 sft B 9 10 11 12 13 14 15 16 17 18 19 HUBBELL. ROTH & CLARR, INC Quantity Unit Unit Price Total Cost 500 L.F. $ 30.00 $ 15,000.00 1 LSum $ 65,000.00 $ 65,000.00 4 EA. $ 2,200.00 $ 8,800.00 3,500 L.F. $ 23.50 $ 82,250.00 28 EA. $ 250.00 $ 7,000.00 4,500 L.F. $ 15.00 $ 67,500.00 1 LSum $ 20,000.00 $ 20,000.00 Subtotal Sanitary & Water Main Improvements $ 265,550.00 100KVAtransformer and concrete pad -for upgraded electrical service 1 EA. $ 3,000.00 $ 3,000.00 Square Electrical Concrete manhole 4 EA. $ 2,800.00 $ 11,200.00 4" Schedule 40 PVC- Home Run for combining wires into fewer runs of conduit 1,500 L.F. $ 20.00 $ 30,000.00 1 1/2" Schedule 40 PVC -Home Run for power wiring to each campsite pedestal 3,375 L.F. $ 7.00 $ 23,625.00 1" Schedule 40 PVC empty - Spare conduit For future cable T.V. 3,300 L.F. $ 5.00 $ 16,500.00 342 + 142 Grd., Copper Wire - Home Run power wiring to each campsite 7,425 L.F. $ 9.30 $ 69,052.50 Electrical service equipment, CT Cabinet, Meter, 1-1000A distribution panel, 1- 400A distribution panel and rack - for connection to new transformer and larger campsite circuits WiFi System (Extend from Pod C System) - 6 - Wi-Fi access/repeater antennas Utility Pedestal Unit (Water, Electrical, Lighted) Misc. Lighting Upgrades - site lighting upgrades 100 KVA Generator, Automatic Transfer Switch, 400A Distribution Panel - for emergency power to operate well pump, sanitary pumps, bath house, and Check - in Station Restoration (Topsoil, Seed, Mulch, Pavement Trench Patches) Electrical Option - 2 (Two sites fed from one circuit) 10(2) 24' Schedule 40 PVC -for combining wires into fewer runs of conduit 11(2) 2" Schedule 40 PVC -for power wiring to each campsite 13(2) 341+141 Grd., Copper Wire - powerwiring to each campsite Electrical Option - 3 (Multiple sites fed from one circuit) 10(3) 4" Schedule 40 PVC -for power wiring to each campsite 11(3) 11/2" Schedule 40 PVC 13(3) 34250 KCMIL+ 1-#250KCMIL Grd., Copper Wire - power wiring to each campsite 4G Internet Option 15(A) 413 Broad Band Uplink - with 4-Wi-Fi access points throughout Camping area, including mounting pole, conduit and powerwiring 1 LSum $ 42,000,00 $ 42,000.00 1 LSum $ 43,000.00 $ 43,000.00 28 EA. $ 1,650.00 $ 46,200.00 1 LSum $ 6,000.00 $ 6,000.00 1 LSum $ 70,000.00 $ 70,000.00 Subtotal Electrical Improvements $ 360,577.50 1 LSum $ 50,000.00 $ S0,000.00 15%Contingencies $ 101,419.13 Estimated Total Area B Improvements 777,546.63 500 L.F. $ 35.00 $ 17,500.00 2,020 L.F. $ 12.00 $ 24,240.00 3,060 L.F. $ 15.00 $ 45,900.00 Difference in cost vs. Home Run cost $ 35,037.50 2,220 L.F. $ 20.00 $ 44,400.00 750 L.F. $ 7.00 $ 5,250.00 2,220 L.F. $ 31.00 $ 68,820.00 Difference in cost vs. Home Run cost $ 4,207.50 1 LSum $ 40,000.00 $ 40,000.00 HRCJob No.20130924 2of3 Issued for Final Report:04/11/2014 122 Area C Number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Feasibility Study of Utility Improvements ; Groveland Oaks County Park ' H t]BBELr. ROTH & CLAftI{, INC Preliminary Cost Estimate Item Quantity Unit Unit Price Total Cost 4" PVC Sanitary Force Main Pipe 8 HP Sanitary Duplex Grinder Pump Lift Station in Concrete or Fiberglass Can 4' Dia. HDPE Sanitary MH w/ Cover 8" Dia. HDPE Pipe w/ Tees & Fittings for Sanitary Connections Standalone Sanitary Hookup Upgrades to Existing Septic Field, Incl. Wet Well Water Distribution Piping (Type and Sizes Vary) Septic System Investigation (Main Field and Field located in Pod C) Septic Field Expansion -1,500 sft 825 L.F. $ 30.00 $ 24,750.00 1 LSum $ 65,000.00 $ 65,000.00 6 EA. $ 2,200.00 $ 13,200.00 5,800 L.F. $ 23.50 $ 136,300.00 58 EA. $ 250.00 $ 14,500.00 1 Lsum $ 45,000.00 $ 4S,000.00 S,800 L.F. $ 15.00 $ 87,000.00 2 EA. $ 750.00 $ 1,500.00 1 LSum $ 20,000.00 $ 20,000.00 Subtotal Sanitary & Water Main Improvements $ 407,250.00 100 KVA Transformer and pad -for upgraded electrical service 1 EA. $ 2,500.00 $ 2,500.00 Square Electrical Concrete manhole - for combining multiple runs of conduits 8 EA. $ 2,800.00 $ 22,400.00 4" Schedule 40 PVC - Home Run for combining wires into fewer runs of conduit 7,140 L.F. $ 20.00 $ 142,800.00 11/2" Schedule 40 PVC - Home Run for power wiringto each campsite pedestal 5,750 L.F. $ 7.00 $ 40,250.00 1" Schedule 40 PVC empty -Spare conduit For future cable T.V. 5,600 L.F. $ 6.00 $ 33,600.00 342+142 Grd., Copper Wire- Home Run power wiring to each campsite 16,850 L.F. $ 9.30 $ 156,705.00 Electrical service equipment, CT Cabinet, Meter, 1-1000A distribution panel, 1- 400A distribution panel and rack- forconnection to new transformer and larger campsite circuits WIFi System (Extend from Pod C System)-13-Wi-Fi access/repeater antennas WiFi incoming Service from Dixie Highway to bathhouse in Pod C. - for hardwire cable service from local service provider Utility Pedestal Unit (Water, Electrical, Lighted) Misc. Lighting Upgrades - site lighting upgrades 100 KVA Generator, Automatic Transfer Switch, 400A Distribution Panel - for emergency power to operate well pump, sanitary pumps, bath house, and Check - in Station Restoration (Topsoil, Seed, Mulch, Pavement Trench Patches) Electrical Option - 2 (Two sites fed from one circuit) 12(2) 2-4" Schedule 40 PVC -for combining wires into fewer runs of conduit 13(2) 2" Schedule 40 PVC -for power wiring to each campsite 15(2) 341+ 141 Grd., Copper Wire - power wiring to each campsite Electrical Option - 3 (Multiple sites fed from one circuit) 12(3) 4" Schedule 40 PVC- for power wiring to each campsite 13(3) 11/2" Schedule 40 PVC 15(3) 34250 KCMIL+ 1-N250KCMIL Grd., Copper Wire - power wiring to each campsite 4G Internet Option 17 (A) 4G Broad Band Uplink - with 9-Wi-Fi access points throughout Camping area, including mounting pole, conduit and power wiring 1 LSum $ 95,000.00 $ 95,000.00 1 LSum $ 65,000.00 $ 65,000.00 1 LSum $ 20,000.00 $ 20,000.00 58 EA. $ 1,650.00 $ 95,700.00 1 LSum $ 8,000.00 $ 8,000.00 1 LSum $ 70,000.00 $ 70,000.00 Subtotal Electrical Improvements $ 751,955.00 1 LSum $ 80,000.00 $ 80,000.00 15% Contingencies $ 185,880.75 Estimated Total Area C Improvements $ 1,425,08S.75 950 L.F. $ 35.00 $ 33,250.00 3,200 L.F. $ 12.00 $ 38,400.00 3,900 L.F. $ 15.00 $ 58,500.00 Difference in cost vs. Home Run cost $ 209,605.00 5,415 L.F. $ 20.00 $ 108,300.00 1,S00 L.F. $ 7.00 $ 10,500.00 S,415 L.F. $ 31.00 $ 167,865.00 Difference in cost vs. Home Run cost $ 53,090.00 1 LSum $ 70,000,00 $ 70,000.00 HRCJob No. 20130924 3of3 Issued for Final Report: 04/11/2014 123 N 04 COYYi"GAL FEEDEAXw Efl1 N IDE➢M1LCM dNE(1 NwEEN 1. 1 THE Dernori ED180N COMPANY -SERVICE PLANNING A a Iowrn•uraN xvwc<(�oLrNwxn FniYAnr cAs�[Luaam[-nocN No. �r�utX' ur � TmA[ y'.. 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PLANNER `1° CUSTOMER CONTRACTOR TRENCH TO BE JOINT I EET f p raE SINSLE °Mr TO wr Pro RNI Fun"IE IISE • cASL> FGE ~� NOTE: OPEN TRENCH NSiMjOFSWEEP LWU EPM ❑ r wjKrnm&'mre'Momow "wM INSPECTION REQUIRED. NOTIFY / Wpm sE mw;rfwu �vw� -0 °W FD OF TPANSFOWM OMOMM D.E. CO. SERVICE -PLANNER YES ❑ NO ® 4 SINGLE cT xu n pPia rpuA"Ysw�+rAe.Er TELEPHONE 0 WITH v ro(KEanrl-D pcee'mA"AUEm°¢rlarAe"LT BEFOREBACKFILLINGUTKM " Q� I? - i Ta fd-2ZZ8' 0 0q �og2 �,�,7HI Sa �s o cI� rtiE vcE 4-,OW. 61?OVtL,4,1_V Oafs x/S C F N I4G_3 J2D0'Te7A4 � jr�' ot, mi Sa✓. /fd7A44 N•222.F-2- o a-Lo_rQ 12oA0 36" 94",d 6,0.0E 2Z2g.3 I/J /00 4,4 �F �� /nISTALL ) Xv 3 c'G-�y GeNFokT.S7ATia/ . G�sr S2 ,OAZ A,e12 "�ocLf x z. o C a�sT ScGo nJ1JAQY 3 %k9>'o G u X Z. c � I- 2 JOB NO. 4 HUBBELL, ROTH & CLARK, INC. SHEET NO. DATE CONSULTING ENGINEERS ES® E JAN. 2�14 555 HULET DRIVE P.O. BOX 824 OF BLOOMFIELD HILLS, MICH. 48303-0824 124 RErtpiE FYtlTrNG BMZL'B lN1LE IDLE ryry�ZZ \' IOUL?Al M Er15l ��d nzzzBN.: }I/DjEJISi. iIS N.'Z�R3 Ili NZZ363A ruse-crt u .�c,'i NORTH LOCATION SKETCH ��E'.Kzw \ vn�wE=i ARROW 'r T FGYNG SGKVA N9U MIXIN T� �RLILG Y4B-3GL.T oIp REV n 8n YE Fo JI OAK PADRIVE I Yn.R qNS O((f/ ClLlR.11o I '" •..__a'-naci . \ N]LOI�Z �E15�lVA 4�'54 "SZ iYixo.xrm�munweo..Mmx _v. mrwNra.nw 3 )RYA .1 BZ ERI„ Inzzzo. = zNVA \ _ 3 I(pRNn 411IE3 m nmonw.+xo REY•A'• n;3LB- � IGDkvA LLr.N9 MTII! •1 RFT4G NZ]R-2 1 MZZZB• 2 RTA4 "..1'!-3 U • IHZzzo REfAG Z'SD♦ rmm�.o. HE22B- 5 RCTLG 0• Du,• NJtp]• a LLI-115• YFY•D" I mJ� - Z RCTI�B H]LOJ-3 NOTE:- l ow �I NOTICE m CABLE TRENCH SUMMARY v�Y.A„r� - GENERAL NOTES — PERMITS REOUIRED START DATE 4- '9t ouM. w,r.T..ra,o l J I D Imo— "�L w.r iui.wNi UG i6�G�C3C cEV(SEO OIIT PEF fti'vICE bY[h3 I.�r.. U WY[rhw II-1)-T3 rfr;-I D TrsM1 Mm n NNEFi BT �w<Lurn -6 uaTm Iµ.n... NJmsTAFr��ca+ I„_,,,,,, 5�.., I-- • nu TKr on..orto u�A..o urun wGMVELAND OAKS GMNTY FA"' ••"•"••. I"•IDO' �39J285 B" 8838 1N7L6HILL 132KV ^ Iwo.. Imo. rvfi ¢'or. TWG OF C,9NEL ANI] COUNTY OF1�4YL6N'Q 94A-64167 JOB HUBBELL, ROTH & CLARK, INC. SHEET NO, 20130930924 DATE CONSULTING ENGINEERS G CS-2 FEB. 2014 5I5 HULET DRIVE P.O. BOX 824 OF BLOOMFIELD HILLS, MICH. 48303-0824 125 ELECTRICAL SITE PLAN -OPTION 1 AI ----- .._ E-1 Op, CONSULTING ENGINEERS JAN. 2014 555 HULET DRIVE F.o. BOx eza OF BLOOMFIELD HILLS, MICH. 48303-0824 126 NEW 100 kVA TRANSFORMER AND 2 DISTRIBUTION 4"C. RK100kVA TRANSFORMER 3 NEW DISTRIBUTION PANELS 'W 100 KW GENERATOR WITH AND DISTRIBUTION PANEL — EXISTING UNDERGROUND PRIMARY CABLE (LOCAT PER DTE DWGS.) (TYP.)- NEVI d�VA TRANSFORMER AND\l TRIBUT10N PANELS + NEW W GENERATOR WITH AT5 A 6ISTRIBUTION PANEL- DEVIL'S \ \ \, \ \ \ ISLAND \� ` \ GROVEL M OAKS PARK EUCTRICAL SITE PLAN -OPTION 1 TO BE NEW EXISTING PRIMARY WIRE TO REMAIN EXISTNG 100kVA rANSFORMEF AID I) ISTRIBUTION`PANEL (FOR T'I HOUSE do GRb CAM NG AREAS) —\\ `.41+GRD., 2"C. (TYP.) MANHOLE (TYP.) N SCALE: 1" = 200' 1DBND.4 HUBBELL, ROTH & CLARK, INC. s�eErNo. 2013092 DATE CONSULTING ENGINEERS E-2 JAN. 2014 555 HULET DRIVE P.O. BOX 824 OF � BLOOMFIELD HILLS, MICH. 48303_0824 127 GROVELAND OAKS PAM cos No. HUBBELL, ROTH & CLARK, INC. SHEET NO. 1309 ULCTRICAL SITE PLAN -OPTION 3 2oDATE E-3 DATE CONSULTING ENGINEERS JAN. 2014 555 HULET DRIVE P.O. BOX 824 OF BLOOMFIELD HILLS, MICH. 48303-0824 128 GROVELAND OAKS PARK 20130924 HUBBELL, ROTH & CLARK, INC. SHEET NO. CIVILSITE PLAN DATE CONSULTING ENGINEERS C-1 FEB. 2014 555 HULET DRIVE P.O. SOX.24 OF BLOOMFIELD HILLS, MICH. 4880.S24 129 �0 v O 2 fn N= n y SD 3 A S O WCc O p N X 7 Co A .n co A W Cl) x o w IN co co Na A ril A rn i N ro w Thread Geek Trail Mead (1 tulle pared IOW a,..eniriars Activity Stage Activity Shelter Basketball Court Beach Bike Rental Boat Rental • Camping Cabins Laundry Facility Miniature Golf Paved Trails/walkways Playgrounds Sand Volleyball Court Skate Park • Waterslide �Sox Wvnch �� d.mgdi n .0010 W 9 Flavgrou•M 4 4[ - J Volleyball '° Il � sitar rft Cou s v a. If! v Act v stage 1 Ss; -tier v Courts Ska[e Park /DTi ' ' Playground :, lµ lsWvWd M ors L' B Wetersfld vr- y ri IV or �dcy :r '` su rr:na` ..•.. •-• p. 11712 0 entai M I c 7 2 78 76 Playgr0undll� PWadholsland qe� Girv„o>.o, Island••-- -70 79 8➢9 Parking Lot 6 69 10 m v 097 110 \ Stewart sake 6660 81� 9096 96109 67 82 9195 o106 Reservablesites S 9294 107 are higNighted "93 100 01 S,06 '.2' 105 103104 48 634.9811 wesunation0akland com AramgeLoesnesaxsa 11/12 QV Vending Machine Groveland Oaks County Park 2 _ _ tltS1L Q 61W4,riBlvd A N -Dr. O Li"6 w Dt. © 0vr-yk ok Cad,• Q lhnmd Crrr•k loop 0v.-rknk Dr. Island loop (D Pawdw•Orck- Q Wmdmdl Loap Q Paradl -[x Q .Acorn tam• Ql cabnCvd,• 0 ldatth-ws Sl Group Camping Areas 2 Group Cam ing Areas 9 � 'r is r. a' T•• I ,e- II' 1e s 6 5 - T714 7 a Station' 7s 6 3 Station V 2 Wet 9 1 11 101 20 JI 2122232 Contah Rat 2 g 28 27 21,15 6 25� 313 3S 363730 r 33 B 40 52 45 44 c3.1424411 So 51 Mi 46 47 54 5 S9 44 75 SS 1Ill P fire St\ation c d c 0 G) O o < tD � v C >Z CL n O c !y rD ZS � Q NF C !D CL .< tD v O 130 Oakland County Parks and Recreation Groveland Oaks Feasibility Study APPENDIX 2 UTILITY PEDESTAL EXAMPLE Recreational Vehicle/Campground Products — Pedestal Units Powerhouse — Stainless Steel (SS) Product Description L1le have worked more than Far kart Is�t it dtuat�l' 9 g rty three years to design a stain Hess s1ee9 pedestal that wnt>1d meet and low maimenance, the new and exceed the appSnable codes stainless steel [krmencouse-SS and withstand harsh inland and pedestal is the most resilient coastal envaonments. panvef center offeret Pa wvriwusa — 5•S Standard Features Stainless steel horsing Wth a limited ifetime warranty. • Photocell ootrdled 13-watt fluorescent light %% tt amber lens. Large removable access panel for easy installation and nwi ntenance. • Weatherprcoi doors that protect receptacles and breakers. Backlit faoeplsle to aid in hooking up at night. Hose and cable brackets. • Pawder mated finish. • Lcop4eed 3A8iindh stud hug copper bus bar fcr up to 350 kcmil vrire frammmended for salt water ermrcmments7. Available Options Char lens. Photocell controlled 7-watt fluorescent fight - Telephone (RJ111 for each side. cable Tv for each side. • High-speed Wernet connection (RJ451 for each side_ Water — single or dual 1/4-turn brass ball valves [brass "T" connectont with 3/4-inch hcw bibs. Niater— anti-sphon faucet Direct burial ground mounting stand. Lockable doors. Lmp4eed mechanical bus bars that can accept up to 35o kcrrhd wire - Single -feed mechanical bus Lars for up to 350 kc ml wire. Digital electrorec metering for each side. • Wseless remote rearing of electronic kWmatt meters. Meter socket for each side powered [to accept gim stye meted. • Water meter with remote reading capekility. tATONCORPdRATIONCutiar4lammwPomUrOutfutPinokF4oductCuc4iPGao60wo1E-CupdghtX[bE—,innCarponban 37 y 555 Hulet Drive, PO Box 824 Bloomfield Hills, Michigan 48303-0824 Telephone 248 454 6300 Fax 248 454 6312 Engineering. Environment. Excellence. www.hrc-engr.com 131 Frank Rewold and Son, Inc. Corstrwtlon MnrtW - Gerwml Contractor Job Name: Building SF: Description (General Conditions Electrical 100 KVA Transformer & Pad Electrical Manhole 4" Schedule 40 PVC 1 1/2" Schedule 40 PVC (No Wire) 1" Schedule 40 PVC 342 + 142 GRD Copper Wire Electrical Service Equipment WiFi System Utility Pedestal Misc Lighting Up Grades Deduct to run 4 sites to a homerun I Sanitary 4" PVC Forced Main 1 10"Duplex Grinder Pumps 1 4' Dia. HDPE Man Hole w Cover 1 1 8"Pipe HDPE / Tees / Tittings Standalone Sanitary Hook Up I I Septic Up Grades l Investigation jAdded 1,500 sf Septic Field l Water Water Distribution ( V Sizes ) Landscape Restoration Generac Generators 150 KVA Generator 100 KVA Generater 200 Amp Transfer w New MDP Board 146Internet I Contingency Bond Sub -Total I Profit - Percentage (TOTAL 1500 sf 3.2 3 Month 2,200 2,800 15.50 5.50 5.00 9.30 TBD TBD 1,650 TBD I I 30.00 1 55,000 1 2,500 1 23.50 200 13.50 I I I I I 1 4 1,125 2,600 2,500 5,800 24 300 1 4 2,800 24 2,800 GROVELAND UTILITIES 1 9733 Phased Work 10/11 Months AREA A AREA B AREA C 54,000 54,000 72,00"v 18,000 per Month 3 Months 4 Months 1 2,200 1 2,200 1 I I 2,200 1 1 11,200 4 11,200 8 20,800 1 17,438 1,500 23,250 7,140 110,670 1 14,300 3,375 18,563 5,780 31,625 1 2,500 3,300 16,500 5,600 28,000 1 57,070 7,425 69,053 16,850 156,750 55,000 52,000 TBD 105,000 45,000 43,000 TBD 90,000 39,600 28 46,200 58 95,700 10,000 8,000 TBD o (35,000) I I (48.000) (106,000) I I 1 9,0001 500 15,000 825 24,700 1 55,000 1 55,000 1 55,000 10,000 4 10,000 6 15,000 65,800 3,500 82,250 5,800 142,100 4,800 28 5,600 58 11,600 750 750 750 20,000 20,000 20,000 37,800 4,500 60,750 5,800 78,300 1 50,000 1 I I 50,000 80,000 I I 85,000 1 65,000 1 65,000 I 35,000 40,000 70,000 1 120,000 140,000 I 200,000 7,500 7,500 15,000 753,958 847,816 1,419,195 24,127 27,130 45,414 778,085 874,946 1,464,609 333 FSDt Second St. - P4a"er. MI 49307 1249) wt , 242 - Fax r49) CI,1-r 17 '. V.11 flanktel.oVIOC Total 8,803 46,016 161,139 76,249 58,405 312,957 212,000 178,000 183,260 33,000 (189,000) I I 50,355 1 220,003 37,514 302,274 22,310 2,250 189,964 I 85,000 460,000 30,000 3,020,969 96,671 3,117,640 C:\Users\myersjr\AppData\Local\Microsoft\Windows Temporary Internet Files\Content.Outlook\SGDHNVWU\9733 Grove Land UtilitieLA8g0c1 5/12/2014 1:43 PM 132 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 42 2014 AGENDA ITEM NO. 9 Cr3 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development; Zach Crane, Project Manager Submitted: May 14, 2014 Subject: CONCEPTUAL APPROVAL— Groveland Oaks Concession Play Lot and Independence Oaks Twin Chimneys Play Lot Replacement Projects PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision — Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal — Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) 3.1. Park and Facility Findings and Recommendations — Parks are in need of updated plavgrounds for apes 2-5. 6-10, and adult play areas in one setting. They also are in need of additional group picnic shelters, family shelters, dog parks, outdoor adventure learning centers, fishing areas, special events areas, boat rental, concessions, play courts, sports fields, bocce ball, croquet areas, as well as sand grounds for volleyball and sand box play areas for kids. Strategic Plan 2008 Summary Report, Page 16, bullet point #8) 2. Public Engagement (2010) a) Major Survey Findings: Visiting Oakland County Parks and Recreation Sites — Addison Oaks is the second most visited park: The Oakland County parks and recreation sites visited by the highest percentage of households during the past 12 months are: Independence Oaks Park (17%), Addison Oaks Park (12%), Waterford Oaks Water Park (11 %), Glen Oaks Golf Course (10%), and Red Oaks Water Park (10%). (2010 Community Survey Executive Summary Report, Page ii) b) Major Survey Findings: Facilities Participated in Most Often at Oakland County Park and Recreation Facilities — Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18- and 9-hole golf courses (16%), and children's plavgrounds (14%). (2010 Community Survey Executive Summary Report, Page iii) c) Major Survey Findings: Actions Most Willing to Fund with County Parks and Recreation Tax Dollars — Based on the sum of their top four choices, the actions that respondents are most willing to fund with the County parks and recreation tax dollars are: fix-up/repair older park buildinqs/shelters/plavgrounds 35% , purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). (2010 Community Survey Executive Summary Report, Page iii) 3. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 4. Park Vision and Facility Concepts (Master Plan) a) Park master planning process for Groveland Oaks and Independence Oaks is currently underway 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 133 5. Capital/Maintenance Management Plan (FY2014) a) Budget History: GRV — Beach IND—Twin Concession Chimneys Fiscal Year Playground Fiscal Year Playground Identified FY2012 Identified FY2012 2012 $250,000 ( 2012 $40,000 2013 I $250,000 2013 ( $40,000 2014 1 $250,000 2014 I $40,000 1. FY2014 Budget: a. Groveland Oaks • Beach Concession Playground Replacement — $250,000 b. Independence Oaks • Twin Chimneys Playground Replacement - $40,000 PROJECT OVERVIEW 1. GRV Play Lot, Concession and IND Play Lot, Twin Chimney (Need): a) Design & Construction Purpose: 1. GRV & IND - Removal and Replacement of 25 year old structures that require substantial updates that regular maintenance and repair cannot complete. b) Design & Construction Considerations: a. IND - Twin Chimneys Play Lot • Removal and disposal off site of existing structure • Remain as a 2-5 year old play structure within existing playground footprint • Separate swings from structure per CPSC guidelines b. GRV — Concession Play Lot • Removal and disposal off site of existing structure • Remain as a 5-10 year old play structure within existing playground footprint • Expansion of play elements including swings due to high volume use • Drainage issues to be addressed with new system • Add seating around perimeter of playground c) Design Program Elements: 1. At a minimum, the following elements will be required in the new proposed design of each playground; a. IND - Twin Chimneys Play Lot • 2 ADA Swings • 1 Slide • 1 Transition Platform • Fibar mulch play surfacing b. GRV — Concession Play Lot • 8 Swings, including 2 ADA • 8 Slides • 4 Climbing Apparatus • Fibar mulch play surfacing 2. Design/Engineering Consultants a) Prime Design Consultants — OCRPC Staff 3. Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) FY2014 CIP/MM Project Review/Update: February 19 OCPRC Commission Meeting 134 4. Funding considerations a) N/A 5. Project Timeline: a) Conceptual Approval b) Bidding & Procurement c) Construction Award d) Construction Start e) Construction End June 4, 2014 OCPRC Commission Meeting June 2014 July 9, 2014 OCPRC Commission Meeting October/November 2014 November 2014 6. Fiscal Considerations: a) Revenue: 1. No increased revenue is expected at this time. b) Expenditures: • No change in expenditures is expected at this time. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Playground Replacement, (Park Improvement 15 years) $19,333 d) Life -cycle of Facility 1. Playground 20-25 years e) Cost Recovery Goals — Playground 1. Service Category Goal Regulatory 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. Existing Facility — Not applicable for this project c) Direct/Indirect Competition 1. Existing Facility — Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility — Not applicable for this project PROCUREMENT INFORMATION — CONCEPTUAL 1. Project Costs: a) Conceptual Construction Budget: $280,000.00 b) Owner Contingency: $10,000.00 c) Total Project Costs: $290,000.00 ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Five -Year Recreation Master Plan (relevant pages) 3. Attachment C — Park Vision and Facility Concepts 2013-2017 (relevant pages) 4. Attachment D — Master Planning Schedule 5. Attachment E — Park Map IND 6. Attachment F — Park Map GRV 7. Attachment G — Zip Code Map IND 8. Attachment H — Zip Code Map GRV 9. Attachment I — Existing Site Photos STAFF RECOMMENDATION With Commission comment, staff recommends proceeding with the necessary construction and bid documents for replacement of the Concession Play Lot at Groveland Oaks, and Twin Chimneys Play Lot at Independence Oaks. 135 Final presentation of all project related costs will be brought to the Commission for construction approval at the July 9, 2014, OCPRC Commission Meeting. MOTION Move to proceed with the necessary construction and bid documents for replacement of the Concession Play Lot at Groveland Oaks, and Twin Chimneys Play Lot at Independence Oaks, contingent upon staff presenting all project related costs for Commission approval of construction. 136 1 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1 7.1 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros-, consu[tiog 137 OkKLANDOakland County Parks and Recreation Commission COUNTY PARKS 'A "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." ........ _....... _..... ..—.... 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1,2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 138 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. CamDground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. FKLAND �� ► � �'If �a �1;�� Chapter 9: Strategic Action Plan — Page 13 139 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Parks Commission Approval Date: March 6, 2013 Park Trails and Non -Motorized Access Facility Concept Maintaining neighborhood connectivity has long been a priority at Red Oaks. The original Golf Course design incorporated a covered walkway, which is still in use and connects the neighborhoods on either side of the Golf Course. A tunnel under the walkway accommodates golf carts. Red Oaks trails and pathways, both existing and proposed, are reflected on Madison Heights' pathways plan. Red Oaks' role in the pathway network is further amplified by its location in a dense urban area with connections to public transit and local businesses. Within Red Oaks, the Golf Course is open to the public in the winter months for cross-country skiing. Perimeter mileage is identified in the Dog Park individual dog runs for the purpose of walking and running along the inside of the Dog Park fences. The Suarez Friendship Woods (surrounding the Red Oaks Nature Center) contains 1.3 miles of paved trail with gate entrances to the neighborhoods on the east side of the park. Facility Vision The Park Trails and Non -Motorized Access vision focuses on enhancing connectivity, where feasible and justified by need, to both local and proposed regional trail and pathway networks. This includes coordination, where applicable to Red Oaks, with the City of Madison Heights as they complete their citywide pathways plan. The Red Oaks facility concept for trails and non -motorized access is supported by the Recreation Plan's action plan for trail planning and development (OCPRC, 2013, pp. 20-21). Facility Development ■ Evaluate the feasibility of the proposed grant -funded connector trail project on the east side of the park. ■ Coordinate with Madison Heights as they complete pathway sections on the west side of the Golf Course or on adjacent land west of the Golf Course ■ Coordinate with Macomb County Planning and Economic Development and the City of Warren to evaluate potential connectivity with Macomb County's Trail Plan ■ Evaluate the need for improvements to the Suarez Friendship Woods trail system Programming ■ Continue to collaborate with local communities to participate in walking and running events that incorporate Red Oaks' facilities. ■ Explore innovative ways to use Red Oaks facilities for walking, running and cross-country skiing Business Strategies Developing greater connectivity with local and regional pathway networks will increase the accessibility of Red Oaks and will have a positive impact on the attractiveness and value the City of Madison Heights offers to residents and businesses Page 12 =AKLAND 111►IA'dW-1I'I'M 140 Park Master Planning Schedule Updated October 10, 2013 Donna Folland, Project Advisor—follandd@oakgov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Park Addison Oaks Catalpa Oaks Glen Oaks Groveland Oaks Highland Oaks Independence Oaks Lyon Oaks Orion Oaks Red Oaks Rose Oaks Springfield Oaks Waterford Oaks White Lake Oaks Schedule': Completion or Anticipated Completion Year 2014 (ADD); 2015 (ACC) 2008 2015 2014 2016 2015 2015 2016 2013; 2015 (RDG update) 2016 2014 (SAC); 2015 (SPG) 2013 2015 ' Schedule has been updated since adoption of the Recreation Plan 141 INDEPENDENCE .AK 1 10. I'MI'm wil I A ',A 248.625.0877 9501 Sashabaw Road Clarkston, MI 48348 nol�irn.�fi�n'%�iai.%i,iiiili.nni■ ° 1 • • • •e °ee °•°• �'ej�>t8 o• r-L °Nature 13 • • • • • Q • Wildlife • ••e Viewing ••• •too Platform t e- • • G • nee N ., e• •o 60 • • e• ®ee. •ee • ee • •�:aii .e• •_e e• � e • e I • •"••• e: Intersection where you are T All maps oriented to North I Map Direction of travel t 4 next number ACAUTION Bikes may be used on paved trails. Personal safety items, such as a helmet, are recommended. Operate bikes under control at all times. IT\ Playground * Trailhead © Parking RR Restrooms •0• Boardwalk Paved Trail r --i U1,J1y145�-- 0 River Loop Lakeshore Loop Springlake Loop 3.2 miles Rockridge Loop 1.6 miles © Ted Gray Loop 1 mile • • • • • • Natural Trail 0 All Visitors Loop 0—® Trail intersections 0 Habitat Trail (Teaching Trail) Dock Connectors Coe — Moraine Knoll �w Camp j Wilderness �tl �iL _yQ N Contact Station r Park Entrance i i I Ind.Twpl/ S.Nty Path: t I tl paved, flat terrain; ADA compliant packed dirt, even terrain, slight to moderate elevation changes packed dirt, uneven terrain, challenging, steep elevation changes packed dirt, even terrain, moderate to difficult elevation changes packed dirt, even terrain, challenging, technical, steep elevation changes .3 miles paved, flat terrain; ADA compliant i .8 miles dirt/woodchip, paved; flat, uneven terrain 07/11 142 — el LA f 7111 ki I i"d W., IrIC l GROVELAND OAKS COUNTY PARK Legend Park Boundary - Waterw ay Hyd 6c Features 4 150 300 604 143 city Goode of Village GA KLAND _Mundy of Grand Blanc Goodrich g Gaines Grand Blanc Had[ Metamora Dryden Almont of Almont Township Townshi Townshi Township � � Township Atlas P Township Township Berlin Township Township COUNTY PARKS • Village of • Argentine Fenton • Village of _ Leonard • Townshi P • Ortonville • } Township Brandon Oxford Addison Bruce limb • Holly 6roveland City of L- • ,Township Township owrvshtp Township • Township a Township • P Linden ag Armada City of Village of Oxford : To nship ` Fenton • of Holly O Village 0 i • of Romeo Ray Village of Township • Lake brier • Deerfield • eMdeptie • Township Tyrone • Rose S; .wgficld Township Orion Oakland) • Washington Township 0` Township Tcurysmp al Township Township * Township ve • of Clarkston • 0 # rty of Lake • Independence Oaks Nature Center �_— City of • Sales b Zip Code Angelus- city of Y P Auburn Rochester* 2013 Season Oceola F • Hills I • '`� 0-Shelby Township ---Hartland Highland 11l`&e Lake Waterford City of - - Township Township Township Township Rochester • Townshipl �Ci of%' • Pontiac Hills Macomb • _ City • Township 1 - 3 • of Sylvan Cit of-}-_ _ �} • cityLake • Utica 4-7 • Village of city Keego — • W • Milford of Orchard Harbor !— _ Clinton 8 - 15 Genoa • CoMmer.�} _ eke Bloomfield City of City of ® City of Township Township Brighton Milford Township Township Bloomfield Sterlin Township • Township Village of West Hills Troy - • Heights 16 - 32 • Wolverine Bloomfield • 33 - 68 City of • Lake Township city of • Brighton • City of • • City of Walled Lake Birmingham _ City of .' City of Wixom Village of Village- Clawson •- Fraser • Franklin Village of Beverly City off • odlso ci+y of I of Bingham iH(Ils M'� 7%of483 sales are not represented City of Hamburg • Farmlagtor Farms City of City of RCity of I oyal Oak[ Warren city of due to inaccurate or incomplete zip code data TownshipGreen Oak • Lyon Hill Lathru Berkley l • City P _ Roseville Township City of Township City of Village _ • of— 3% of 446 of sales are not represented of Novi City of *South Southfield Center � _-- due to out-of-state zip code data Nov( City -of -pntleasa • Lyon Township Farmington City of Ridge Hue Line (City of 1 inch = 4 miles • Oak Park O Park• I Eastpointe I Oakland Count Parks and Recreation ti • • • • • • • • • • 0 WY4II0 • • • • • • • • • • • • • • • • • • • 0 • •�w1 • • • • city of 2800 Watkins Lake Road City of Redford City of Harper Waterford, MI Webster Northfield Salem Northville Township Livonia Townshipcity Detroit Woods 248-858-0906 Township Township Township Plymouth ., I of Highland www.DestinationOakland.cam Township Park 144 Gaines Mundyof city ;araa d Blanc Grand Blanc Village of Goodrich Hadley Mownshia Village " ' g Dryden Almont of Almont TownshipTownship Township Atlas Township TownshipTownshi - PTownship Berlin Township Township • Village of Argentine Fenton • Village of Leonard Township Township• • Hullly� sb°� Ortonville Brandon Oxford Addison Bruce Townshi City fn • Township T ship Township Township Township p • Linden Linde Village Armada City of Village of Oxford ? Township Fenton • of Hotly �• Village _ � f � —Pay • Village of • Township Lake Orion Deerfield • Independence �• Township Tyrone ; Rose Springfield Township Orion Oakland • —Washington Township Township Township City of Township Township • Township • Village 6^1 • of Clarkston • • �� y City of Lake Angelus City of • City of • Auburn Rochester* Oeeola Township Harttond # White Lake Waterford Hills City of • Shelby -hip Taxnship * Township Township City of Rochester • Towns • -`—ll" Pontiac Hills • • ��_ ofran �r �_ City • of • Lake City, • Utica • Village of City Keego • % Genoa • 'IMilfa d — of Orchard Harbor Bloomfield City of (r_ Township Brighton : r Milford _ Commerce , Township _ Township Bloomfield �, CT,, of : City of Sterling — Township_ C • ship _ _ Village of Wolverine West - Bloomfreld-----i,�; I Hills - - • Heights s City of • _ Lake City Township City of • Brighton ♦ - _ _ of City of Birmingham ._ Cityof • Hamburg Township Webster Township • _ Walled Lake — ,. i rya • I\ Wixom - -- Village of •� ` Franklin Village of Beverly '61itY °f• • r` Clt� of of Bingham. IHllls Madisor• City of • �� Forma ton Forms - City of City of Po It I of Height Warren �i Green Oak .� ship • *'ity of 'won L I Town—s �ity _ Hi Is,,t_ ', L thrup Berkley — • • —cifi' of Tow tip of�Novi C �f_IVllloge_ City of 7 •Lyonoh • Novi Ci '-of S°ut�field Pleasant city IILLine of Township F°rmingt°n Oak Park Ridge Haze •• • 0i • • • • • • • • • �f•�•City L'A-• A-� • • • • • • a • • • • • • • • • •Ro al h ®•P�k: wr hI Northville Northfield Township Salem Township Northville City of Redford City of Livonia Township City Detroit Township Plymouth p of Highland / Township_D Park _ Macomb Township Clinton Township City of Fraser City of Roseville City of Eastpointe City of Harper / W oods " / I OZ,,w,A'-KLAND COUNTY PARKS r i Groveland Oaks Campground Sales by Zip Code 2013 Season 1 - 24 25-70 71 - 179 180 - 282 283 - 872 54% of 17,047 sales are not represented due to inaccurate or incomplete zip code data 5% 7,803 of sales are not represented due to out-of-state zip code data 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 145 IMMI f, - Qw Zq --wL I 10 lf1GIl/NG1►1111014LOMN1Ai �_1'1,►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 4, 2014 AGENDA ITEM NO. 9 D FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II/Project Manager Submitted: May 14, 2014 Subject: CHANGE ORDER — Groveland Oaks Section C Restroom/Shower Renovation PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 1.2.2.2 Strategies 1. Establish an ADA Compliance plan for parks and golf courses (Page 4, Bullet#11) d) Chapter 4.1 Facility Needs Assessment 1. Medium Priority (13) Overnight camping areas. (Page 19, Figure 1) 2. Five -Year Recreational Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Action 2.2.JJ: Campground Group Area C and Day Use Restrooms (Chapter 9; Page 14). 3. Park vision and facility concepts a) Scheduled for completion in FY2014 Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Budget History: Fiscal Restroom/Shower Year Budget Notes Identified FY2007 2008 $200,000 2009 $200,000 Program validation increased square footage to include two family restrooms with maintenance alley and 2010 $400,000 vestibule area; budget is increased accordingly 2011 $400,000 2012 $400,000 1 2013 $400,000 1 Program and budget validation aligned the budget with the current program and added site costs into the 2014 $638,000 program 148 5. 2006 ADA Assessment Report a) Multiple accessibility issues with the Campground Section C restroom were identified in the 2006 ADA Assessment Report, including: 1. Threshold at entry door too high 2. Signage needs to be relocated 3. There are no accessible stalls 4. Shower stall not accessible 5. Mirrors not at right height 6. Accessible parking needs to be improved 7. No accessible route from parking and from campsites within Section C 6. Funding considerations Homeland Security Grant for Tornado Shelters however; did not apply PROJECT OVERVIEW 1. Section C Restroom/Shower Renovation (Need): a) Update and address the following items of an existing 1978 constructed facility: 1. Non -compliant with ADA and code requirements (Refer to list below). 2. Poor restroom/shower ventilation. 3. Replacement of worn and outdated fixtures, equipment and surfaces. b) Renovation considerations: 1. Include two family restrooms for families with young children. 2. Update utilities to accommodate today's energy and code requirements. 3. Include energy efficient fixtures and equipment 4. Provide emergency shelter area. c) Design Program Elements 1. Match/complement existing masonry structure/roof. 2. 388 SF Men's restroom/shower room a. 2 Water Closets (Toilets) b. 2 Urinals C. 3 Wash Sinks d. 3 Showers 3. 388 SF Women's restroom/shower room a. 4 Water Closets (Toilets) b. 3 Wash Sinks C. 3 Showers 4. (2) 116 SF Family restroom/shower rooms 5. 243 SF Maintenance storage area & Pipe alley 6. 515 SF Vestibule area 7. Site Improvements: a. Site Grading b. Sidewalks C. Restoration 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — Design Resources for Architecture (DRA) b) Construction Manager— Frank Rewold & Sons, Inc. (FRS) 3. Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since 2008 b) Executive Officer's Report — July 2013 (Informational) c) Conceptual Review & Approval — August 2013 d) Construction Approval — September 2013 e) Construction Approval — value engineering — October 2013 4. Funding considerations a) Homeland Security Grant for Tornado Shelters; however did not apply. 149 Project Timeline: a) Construction Bidding & Procurement August 2013 b) Construction Award September 4, 2013 c) Construction Start October 1, 2013 1. Construction is coordinated with the off-season of the campground to avoid loss of revenue. d) Construction End May 15, 2014 e) Campground Section Opening May 2, 2014 6. Fiscal Considerations: a) Revenue: 1. No revenue increase is expected at this time, since this is an existing facility and utilities are serving the same number of available campsites. 2. It should be noted however, updates in restrooms should increase the popularity of the campsites, resulting in a future consideration for an increase in fees. b) Expenditures: 1. Operational expenditures are expected to remain the same with the use of efficient/sustainable operating equipment and materials that are offset by the expansion of the facility square footage. c) Anticipated Annual Depreciation (beginning in FY2015): 1. Total project costs: $613,975 2. Restroom/shower facility, 40 year life -cycle $15,349 d) Cost Recovery Goals — Campgrounds 1. Service Category Goal To be Determined 7. Market Analysis: Campgrounds a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. Existing Facility — Not applicable for this project c) Direct/Indirect Competition 1. Existing Facility — Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility with existing programs & services PROCUREMENT INFORMATION 1. Initial costs: a) Approved commission approved project costs are as follows: 1. Construction: $540,754 (includes $25,000 contingency) 2. Design: $41,527 3. Total: $582,281 2. Change orders: a) Unforeseen site conditions required several changes including rebuilding several walls that had planned to remain due to lack of foundations, extensive rework of wall cladding due to unknown substrate and addressing existing electrical issues. 2. Several items including bond, permits, testing and landscaping were not in the original budget for various reasons. 3. In addition, there were various minor project design changes typical to a construction project that can normally be absorbed by the project contingency. 4. Extra project costs total: $56,694 a) A construction contingency was included in the original construction contract of $25,000. The remaining overage is $31,694 ATTACHMENTS 1. Attachment A — Park Map 2. Attachment B — Existing Plan 3. Attachment C — Proposed Site Plan 150 4. Attachment D — Proposed Floor Plan 5. Attachment E — Existing Photos 6. Attachment F — Strategic Plan (Relevant Pages) 7. Attachment G — Five -Year Recreation Master Plan (Relevant Pages) 8. Attachment H — Zip Code Map 9. Attachment J — Master Plan Schedule STAFF RECOMMENDATION Staff recommends increasing FRS' contract in the amount of $30,194, and increase project costs in the amount of $1,500. Total project costs are as follows: Item Cost Notes Construction $540,754 Originally approved Design $41,527 Originally approved Subtotal $582,281 Construction $30,194 Change order Design and testing $1,500 Change order Total $613,975 MOTION Move to increase the contract for Frank Rewold and Son in the amount of $30,194, and increase project costs in the amount of $1,500. Total project costs are as follows: Item Cost Construction $540,754 Design $41,527 Subtotal $582,281 Construction $30,194 Design and testing $1,500 Total $613,975 151 0, 4PI JOO MEN'Sl Cr, MAINTENANCE 0 G Groveland Oaks Existing Section C Restroom/Shower Facility wWOMEN'S (D (D OUTLINE ON NEW —1 EXPANDED FACILITY I EXISTING FACILITY TO BE RENOVATED/ EXPANDED IFACILITY ADDITION ISIDEWALK AND APPROACH PAVING tree PARKING NEW SIDEWALK Groveland Oaks Section C Restroorn/Shower Facility - Proposed Site Plan electrical 4" free transformer generator switchgeor main panel sect "c' propane pie 0 well tree NEW LANDSCAPED ISLAND z z 6" ;roe RENOVATED RE�TROOM'/ — -..- PARKING AREA 547HING FACILITY-T55 S.F. — .1 6" tree EXISTING TREES NEW SIDEWALK TO BE REMOVED tree 7" 'tree 4" tree " x)u(x x (AN'DS&PE AR�A OF NEW CURB SIDEWAL.- \--PARKING AF.EA EXISTING I REES TO o REMAIN o - WINDMILL LOOP - BARRIER FREE PARKING SPACE AND LOADING AREA RELOCATED KIOSK 154 r---------------------------------------------------------------------------ff f I I I I J L J ® I I I I �I 0 I I I ® ' FETI I l J l J l J I I I i I I I i I I �w I r I VJ `J l J I N\ I ® ®70 I ® I ► ► I I _ IF-1 F-1I I I ® ® ® I I I � I I Groveland Oaks - Section C Restroom/---------------------------------------------------J Shower Facility - Proposed Plan I GVAKLAND COUNTYPMKS 156 I co rl i If Imi'DPAKLAND COUNTYPARKS GfAKLANDCOUNTYPARKS 160 1 -1 mmolia lizz 162 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." E 1.2.1.2. STRATEGIES • Establish a dedicated funding source for land acquisition • implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, C\frs, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity l ♦ • t ` t % • I I • s t I S t t ` t I t t < t t t t It 1.2.2 RCCREA11ON FACIfM "Develop and maintain year round recreation facilities that support passive and activ4 recreation pursuits for people of all ages." ;pro�,' consulting 163 KLAND Oakland County Parks and Recreation Commission AUNTY PARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies larrfor7ea*fh Sark that provides a combination if trail types • Establish an ADA compliance plan for parks and golf courses Enhank( atl facility rentals and reseryationkto create higher lel.els of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 164 Parks and Recreation Strategic Plan UaK►and County Department of NarKs and Recreation Facility / Amenity Needs Assessment High Walking & hiking trails Nature trails Swimming & sunbathing beac Biking trails Picnicking areas & shelters Children's playgrounds 18 & 9 hole golf courses Waterparks & waterslides Fishing areas Outdoor ice-skating areas Dog parks Boating & sailing areas Overnight camping areas Nature interpretive centers Amphitheaters Cross country skiing Toboggan runs Mountain biking trails Tennis courts Skate park Conference centers Platform tennis courts Equestrian center Equestrian trails Bicycle motocross track Medium Low 10 11 12 13 14 15 16 17 Figure 1 — Facility / Amenity Priority Needs Assessment 19 pros. consulting 165 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS O DJ F_%.I IVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Doe Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. wAKLAND Roil] ►11111'If V:11111M Chapter 9: Strategic Action Plan — Page 13 166 ACTIONS J. Fishing Docks (CIP 1575) K. Playground —Section A and B (CIP) L. Structural Dam and Bridge Inspection (MM FY2013) M. Concession Building Renovation (MM FY2013) N. Lagoon System Maintenance (MM FY2013) CATALPA OAKS 0. Phase II — Irrigation system (CIP) P. Phase II — Recreation fields (CIP 1222) Q. Phase III — Park Boundary Fence (CIP) R. Phase II —Asphalt parking lot (CIP) GLEN OAKS S. Bridge Replacement: Replace existing concrete bridge structure over the Pebble Creek Drain (CIP) (CIP and MM FY2013) T. Parkins Lot Improvements: Implement parking lot improvements along with storm water management and other improvements (CIP) U. New Putting Green: Install new putting green for the Front Nine to alleviate cart traffic, congestion around the Clubhouse (CIP) V. HVAC Replacement (MM FY2013) W. Exterior Stone Repair (MM FY2013) X. Window Replacement (MM FY2013) Y. Drainage Improvements Design (MM FY2013) Z. Irrigation System Design (MM FY2013) AA. Irrigation Pond Dredging (MM FY2013) GROVELAND OAKS BB. Plav Lot and Concession: Replace existing play structure due to failing wood structure and non -conforming components (CIP/MM) (CIP/MM FY2013) CC. Yurts: Install two yurts on Devil's Island (CIP/MM) (CIP/MM FY2013) DD. Campground Store: Conduct study to readapt boat house or concession building to a camp store (CIP) EE. Dog Park (CIP 829) FF. Campground Section A Restroom and Shower renovation(CIP) GG. Rental Equipment Station and Storage: Construct new facility to replace existing ticket booth and bike rental storage area (CIP) (CIP FY2013) HH. Court Game Improvements (CIP) II. Fishing Docks (CIP 1576) JJ. Campground Group Area C and Day Use Restrooms (CIP) (CIP FY2013) KK. Structural Bridge Inspection (MM FY2013) HIGHLAND OAKS Page 14 Five -Year Parks and Recreation Master Plan 2013-2017 TRACKING METRICS All projects are scheduled for completion by the end of FY2017 All projects are scheduled for completion by the end of FY2017 All projects are scheduled for completion by the end of FY2017 All projects are scheduled for completion by the end FKLAND ► � �'II ,11►�� 167 Almor .-°°' �AKLAND COUNTY PARKS Bruce iington W Groveland Oaks County Park Campgrounds Sales by Zip Code Shelby 2012 Season Utica Keego • • Harbor • Mitforq Orchard • • Commence Lake Bloomfield Troy • Sterlini Brighton• Milford 0 Heights WolverineHills West � • Lake Bloomfield Bloomfield • Walled Birmingham O • Lake Beverly Clawson Wixom Franklin Southfield Hills • Bingham Royal • Farmington Farms Oak Hills Lathru Berkley Green • Lyon Novi Village Huntington Warren Oak South Southfield Woods Pleasant Center •Lyon Farmin6tea v Ridge Line Novi Oak Park Haw • ---V Ferndale Park ........i°iv'%•••••m'®•O'••••••••b%l••••A Northfield Salem Northville Livonia Redford Detroit Highland Park 1-20 21-50 51-125 - 126-300 301-565 0 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akland.com 168 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor— follanddooakeov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning— Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: ANTICIPATED COMPLETION Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 GIPn nabs .,_ 2015 Groveland Oaks 2014 i' ighidnd OdKS 2LJ16 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 169 09.11.1W.1 10191ke1yJNINi III '► OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA .TUNE 4, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Donna Folland, Project Advisor for Planning Submitted: May 28, 2014 Subject: Independence Oaks Park Master Planning: Phase I Commission Review INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 E BS&D On April 2, 2014, the Parks Commission was provided an updated Park Master Planning Process that was created with input from the Executive Committee. Per this revised process, staff is presenting the results of Phase I — Pre -Planning for Independence Oaks County Park. Phase I — Pre -Planning: STAFF ACTIONS: ■ Review of existing public engagement data ■ Review of park and community existing conditions ■ Public Engagement Plan DELIVERABLES: ■ Park Analysis ■ Community Context ■ Public Engagement Plan COMMISSION ACTIONS: • Staff requests input from Parks Commission and authorization to launch public engagement and proceed to Phase II — Inventory and Analysis ATTACHMENTS [Park Analysis, Community Context and Public Engagement Plan are under development and will be provided as part of the Commission materials for the June 4 Commission meeting.] Beginning Friday, May 30, 2014, these DRAFT chapters of the Independence Oaks Park Master Planning Document will be available online at: http://www.destinationoakland.com/planninq/park/Pages/Independence-Oaks.aspx STAFF RECOMMENDATION Staff requests Commission comment on the documents provided and requests authorization to launch public engagement and proceed to Phase II of the Park Master Planning Process. MOTION Move to authorize staff to launch public engagement at Independence Oaks and proceed to Phase II of the Park Master Planning Process. 170 Independence Oaks Public Engagement Park Master Planning Process Phase I Version Prepared for the Oakland County Parks and Recreation Commission June 4, 2014 Donna Folland, Project Advisor for Planning — follandd(cDoakgov.com Contents PublicEngagement Philosophy.....................................................................................................................................2 PublicEngagement Consultants....................................................................................................................................2 Public Engagement Process and Plan............................................................................................................................2 PhaseI Pre-Planning......................................................................................................................................................4 Exhibit A: Independence Oaks Park -User Intercept Survey...........................................................................................6 Glossary.........................................................................................................................................................................9 171 Public Engagement Philosophy The Oakland County Parks and Recreation Commission invite the public and stakeholders to contribute to the Park Master Planning Process and will consider public and stakeholder input in the decisions they make about the park. On behalf of the Parks Commission, staff extend this invitation through the entire planning period, with structured opportunities for public engagement featured at each phase of the Master Planning Process. Staff is committed to providing participants with the information they need to participate and communicating back to them how their input has affected decisions. The public is defined as the residents of Oakland County, as well as both current and potential users of park and recreation services. Stakeholders are defined as individuals and groups with a specific interest in the park. Examples include: local community elected officials and staff; state and county agencies; recreational user groups; land conservation and watershed groups; businesses and their employees; and other recreational providers. The mission of the Parks Commission is relevant to all the residents of Oakland County. It is important to understand the individual park both locally and in relation to the entire Parks system and to plan for the park's future within the context of the recreational needs of all of Oakland County. Therefore many of the public engagement opportunities involve park users and others who are potentially affected by or interested in a decision, while other opportunities seek input on a county -wide basis — including those who do not currently use the park. A variety of public engagement methods are used with the intent of welcoming a diverse array of people and interest groups to participate. Public Engagement Consultants The Oakland County Parks and Recreation Commission has engaged the University Outreach Department of the University of Michigan -Flint to guide staff in the development of processes and tools that will increase collaboration with the public in park planning. UM Flint University Outreach consultants collaborate with the Park Master Planning Team to develop the Public Engagement Plan; provide staff training, coaching and quality control; and assist with data analysis and reporting. Public Engagement Process and Plan The Public Engagement Process employs a variety of strategies and mechanisms to engage park users, stakeholders and the public throughout the Park Master Planning Process. The process has three main objectives: 1. Gather information from multiple public input sources (user groups, day users, stakeholders) through multiple channels (surveys, interviews, focus groups) regarding park users' experiences and perceptions 2. Fully understand public issues, concerns, and opportunities regarding Oakland County Parks and how it informs and impacts the master planning process 3. Determine best strategies and mechanisms to share information with the public and involve the public in decision -making and provide a framework for gathering future public input The phases of the Public Engagement Process parallel the phases of the Park Master Planning Process. Each phase has an associated set of tools and techniques. The summary Public Engagement Plan for Independence Oaks is presented as Table 1. 172 Table 1: Public Engagement Plan for Independence Oaks Park Master Public Public Engagement Tools and Planning Engagement Task Techniques Process Phase Conduct background research; Phase I. Develop Public Collaborate with staff team to Pre -Planning Engagement Plan identify tools and develop timeline; Determine target samples sizes Phase I1. Inventory and Analysis Phase Ill. Concept Development Phase IV. Concept Refinement Consult with the public on their satisfaction and wants for each park Engage park -users to envision future use and improvements of the park Collaborate with park -users on which visions and concepts to put forth in the final park master plan Administer park user intercept surveys at points of contact in each park that have been identified as high -use or high traffic areas. Conduct online park planning survey with input not limited to current park users Conduct post -implementation evaluation to identify which strategies worked well and what changes need to be made to increase success and to identify which target audiences need further engagement Conduct on -site focus groups, one- on-one interviews, and formal user focus groups with specific park user groups with objective of collecting in depth information about users' perceptions of specific park features and amenities. User groups are identified by park supervisors and data collected from user -intercept survey responses. Public Engagement Implementation at Independence Oaks March 3 —June 4, 2014 UM Flint staff and Parks staff developed draft Public Engagement Plan June 2014: Training will be conducted by UM Flint staff; Park staff will initiate communication with community and stakeholder groups July 2014: Target User Groups — Anglers, picnickers, trail walkers, dog walkers and event -based Late July 2014: Conduct mid -project evaluation Winter 2015: Target User Groups — Cross-country skiers, dog walkers, snowshoe hikers. Timeframe TBD: Online park planning survey with input not limited to current park users Late July — October 2014 Conduct On -Site Focus Groups, Face -to - Face Interviews and User Focus Groups Target User Groups: Youth groups (Camp Wilderness), school groups (Wint Nature Center), anglers (Independence North) Engage interested individuals from in-depth interactive forums regarding March — Mav 2015 the park visioning and concepts Public Open House and Public designs. Invite public comment and Comment input on the final draft master plan. 173 Phase I Pre -Planning UM -Flint staff met with park supervisor Mike Boyd on Monday, March 3, 2014 to assess the public input needs of the park and create a strategy for public engagement. Donna Folland attended staff meetings at Independence Oaks to review public engagement planning with park staff on April 10 and May 19, 2014. Park User Groups ■ Spring/Summer: Walkers, event -based, scouts and youth groups to Camp Wilderness, school groups to Wint Nature Center, families with children, local visitors for picnicking, swimming and other activities ■ Winter: Cross-country skiers — professional and novice, dog walkers, walkers, snowshoeing, school groups to Wint Nature Center Past Public Engagement Parks staff engages with the public on a daily basis per customer service requirements and culture of the park. The majority of this engagement is at an informal level but equally important for sound management of the park and its facilities. ■ County -Wide survey was conducted in 2010 ■ Park staff member Dwayne Getzmeyer indicated that he had participated in conducting a survey at Camp Wilderness 6-8 years ago. A request to locate survey results has been forwarded to administrative staff. Survey Locations Discussion with park staff resulted in determination of optimal locations for user -intercept survey stations during the July 2014 survey period: Beach, Boathouse, Trailhead and Nature Center. Survey takers will walk around from those locations to talk to park guests, which will enable surveys from the various picnic areas. Winter survey locations will be determined at a later date. See Figure 1 for a map of survey station locations. Current Usage Numbers and Determination of Target Sample Size Participant statistics were taken from the FY2013 Activity Report. Sample Size was determined using Raosoft', with 5% margin of error, 95% confidence level and 50% response distribution. Winter survey sample size will be determined at a later date. Table 1: Usage and Sample Size Park Participants in 2013 Target Sample Size in 2014 ' www.raosoft.com/samplesize.html May June July August Total 15,628 22,544 19,422 16,821 377 379 379 379 384 174 Figure 1: Proposed Survey Locations for July 2014 User -Intercept Surveys INDEPENDENCE ShappieRd IlPerry Lake Rd OfAKS .,, , 248.625.0877 9501 Sashabaw Road Clarkston, NU 48348 •.. I i• I �• m i i• wild *Oe Mae • I� �lev 1 i i "I Table 2: July 2014 Survey Schedule Mon Tues Week 1 noon-2pm 1pm-3pm June 30-July 6 Beach Boathouse Week 2 10am-noon 11am-1pm July 6-13 Boathouse Trailhead Week 3 5pm-7pm 9am-11am July 14-20 Trailhead Nature Ctr Week 4 3pm-5pm 4pm-6pm July 21-27 Nature Ctr Beach Total hours 8 8 Total blocks 4 4 ■ 56 total hours for 4 weeks ■ 6-7 surveys per hour ■ 13-14 surveys per time block j+ T s o O Maintenance a Office m- c a',Q I � z A ; a N Contact Station Wed Thurs Fri Sat Sun 2pm-4pm 3pm-5pm 4pm-6pm 5pm-7pm 9am-11am Trailhead Nature Ctr Beach Boathouse Trailhead noon-2pm 1pm-3pm 2pm-4pm 3pm-5pm 4pm-6pm Nature Ctr Beach Boathouse Trailhead Nature Ctr 10am-noon 11am-1pm noon-2pm 1pm-3pm 2pm-4pm Beach Boathouse Trailhead Nature Ctr Beach 5pm-7pm 9am-11am 10am-noon 11am-1pm noon-2pm Boathouse Trailhead Nature Ctr Beach Boathouse 8 8 8 8 8 4 4 4 4 4 175 Exhibit A: Independence Oaks Park -User Intercept Survey 176 Page 1 AKLAND Survey ID # 1111kkAlV_10M Independence Oaks County Park User Survey Oakland County Parks and Recreation is currently conducting park master planning forindependence Oaks County Park. This short survey was created to understand the perceptions and needs of Oakland County residents regarding Independence Oaks County Park. Information collected in this survey will help us develop the Park Vision and Facility Concepts 2016-202S for Independence Oaks County Park. The park master planning process is designed to provide staff, park users, the public, and decision -makers with a clear understanding of the desired character and future direction of individual parks within the Oakland County Parks system. The resulting Park Vision and FacilityConceptswili provide the Oakland County Parks and Recreation Commission with a framework for making decisions about each park. 1. What amenities and/or activities bring you to Independence Oaks? (Check all that apply) Beach Area Sand Volleyball Bird Watching Scenic Drive Boat Launch Seasonal Deer Archery Boating- Non -Motorized Seasonal Managed Deer Hunts Camp Wilderness -Youth Group Camping Special Events/Shows Fishing -Crooked Lake- Independence Main Swimming Fishing- Upper Bushman Lake- Independence North Trails - Biking I Game Play on Ball Fields Trails - Cross country skiing Geocaching Trails - Dog Walking Ice -Fishing Trails -Paved hiking/running/jogging Ice -Skating Trails- Unpaved hiking/running/jogging Nature Study/Observation Wint Nature Center - Visit I Outdoor Photography W int Natue Center - Programs/Events Playgrounds Other -please specify: Private Events/ Pavilion Rentals Relax/Hang Out 2. How would you rate thefollowing amenities at Independence Oaks? SEE MAP Iknow Key Y Poor Fair Good Excellent A Beach Area B Boat Launch C Boat Rental D Camp Wilderness E Fishing Docks F Ice -Skating Areas I G Open Fields H Pavilions I 1 Picnic areas J Playgrounds K Ski Rental I I L Trails -Groomed X-Country Skiing �.. M Trails - Paved N Trails - Unpaved I I Other, please specify: 3. How would you rate the followhip characteristics of Inaependence Oaks? I don't Poor Fair Good Excellent know lBeauty of park Quality of facilities Helpfulness of staff User -friendliness of reservation system jAbundanceofwil life/nature/trees ISense of security/safety (Level of maintenance IPark/program information and communication (Level of crowding (Variety of recreational opportunities Convenience of parking lCondition of restrooms /showers /laundry facilities )Availability of consumer items / firewood / ice Barrier -free access (Overall value to the Oakland County IOther, please specify: Please fill out both sides of survey -Thank you! 177 Page 2 QAKLAND Survey ID if, Rill Vie\iiio 4. In the past 12 months, how often have you visited Independence Oaks County Park? Less than once a month � 1-3 times a month Once a week ! 2-4 times a week More than 5 times a week 5. Do you have any suggestions for future activities, facilities, and/or improvements at Independence Oaks County Park? The Oakland County Parks system includes 13 parks throughout Oakland County. Oakland County Parks offer wide variety of year-round recreation opportunities including camping, hiking, swimming, boating, golfing, picnicking, cross- country skiiing, ice skating and ice fishing. The Oakland County Parks system also includes 2 nature centers, 3 dog parks, 2 waterparks, 2 campgrounds, a BMX course, a disc golf course and 5 golf courses. 6. Which Oakland County Parks have you visited in the past 12 months? ! Addison Oaks Independence Oaks Springfield Oaks Catalpa Oaks Lyon Oaks Waterford Oaks I Glen Oaks Orion Oaks White Lake Oaks Groveland Oaks Red Oaks Highland Oaks Rose Oaks 7. What Is your overall perception of the Oakland 8. What is the ways that you learn about Oakland County Parks County Parks and Recreation and Recreation Commission Parks? Commission parksystem? Excellent Parks brochure Facebook � Good Parks website Twitter Fair Radio Flyers in mail Poor Television Other, please specify: 1 don't know Friends and neighbors Parks staff Please tell us a little bit about yourself - thank you! 9. What is the ZIP code where 10. What is your gender? you live? (Male ! Female 12. Including yourself, how many 11. What is your age? people in your household are: jUnder5years 15-9 years 110-14 years 115-19 years 120-24 years 125-34 years 1 135-44 years 1 145-54 years 1 155-64 years 165+years Thank you for taking the time to fill out our survey! We invite you to continue to participate in the park master planning process - please fill out a Guest Contact Request form and indicate your interests. Thank you[ Please fill out both sides of survey -Thank you! 178 Glossary UNDER DEVELOPMENT Park Master Planning Process The Oakland County Parks and Recreation Park Master Planning Process is a 6-phase process that structures the tasks of park planning, fully incorporates public engagement, and is designed to streamline the flow of project development through planning, budgeting and implementation. It is also intended to provide a schedule for staff to provide park master planning deliverables to the Parks Commission and to request input and/or decisions from the Commission. See Table 3 for details. Park User Intercept Surveys Park -user intercept surveys are administered by Parks staff and volunteers. The survey tool is a 2-page paper and pencil questionnaire filled out by the survey responder. Questions are a combination of multiple choice, multiple answer, and open-ended short answer questions. 179 Table 3: Park Master Planning Process Phase Staff Actions Phase I N Review of existing public Pre -Planning engagement data Year 1 a Review of park and community existing data ■ Public Engagement Plan Phase II 0 Community and Inventory stakeholder and Analysis communication Year 1 0 Park -user intercept surveys ■ On -site focus groups ■ Online park planning survey with input not limited to current park users Phase III 0 Development of park Concept vision, objectives and Development performance metrics Year 2 0 Development of facility concepts and operating practices Phase IV 0 Park Master Planning Concept Open House Refinement N Online public comment Year 2-3 N Refinement of concepts based on Commission, public, stakeholder comment and additional research Phase V Forecast timelines and overall Forecasting costs for each facility concept Year 3 Phase VI N Conduct pre- and post - Evaluation implementation public Years 3-11 engagement strategies as indicated ■ Evaluate implementation status and performance indicators annually Deliverables ■ Public Engagement Plan ■ Park Analysis (Preliminary) ■ Community Context (Preliminary) ■ Public Engagement Report ■ Executive Summary ■ Park Vision ■ Facility Concepts ■ Operating Practices ■ Executive Summary ■ Park Analysis ■ Community Context ■ Public Engagement ■ Park Vision ■ Facility Concepts ■ Operating Practices ■ Action Plan ■ Evaluation ■ CIP and Maintenance Management Plan with initial project scopes identified ■ Recreation Program Plan ■ Operation Budget Forecast ■ Annual reporting documents — format TBD Commission Actions Staff requests input from Parks Commission and authorization to launch public engagement and proceed to Phase II Staff provides an update on public engagement and requests input from Parks Commission and authorization to proceed to Phase III Staff provides results of Concept Development and requests authorization to solicit public comment in Phase IV Staff requests final approval of Park Vision and Concepts as guiding documents for next 10 years Staff provides review of forecasts as part of annual budget process Staff requests review of evaluation reports and proposed updated to action plans 180 1�1�lilAG1\1�1��1�1N1\/ �_1 �j ►�►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 41 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: May 27, 2014 Subject: Food and Beverage Committee Update INTRODUCTION AND HISTORY AGENDA ITEM NO. 10 B ADMINISTRATION Staff will give an update on the first day of the current site visit from the new Food and Beverage Consultant, Global Management Amusement Professionals. Staff will also introduce the President of Global Management Amusement Professionals, Ken Handler. Mr. Handler's background includes: Kenny Handler has operated and managed many of California's finest Waterparks for the past 3 decades. As a Nationally recognized waterpark professional, Kenny continues to mentor and provide assistance to a number of well-known facilities offering memorable and safe adventures to hundreds of thousands of guests each year. Experiences include: Operations Manager, Raging Waters San Dimas 700,000 annual attendance Training Supervisor, Raging Waters San Jose 400,000 annual attendance Park Supervisor, Six Flags Hurricane Harbor 400,000 annual attendance General Manager, The Wave Waterpark 150,000 annual attendance Profitable Food Facilities 52 Resorts and Waterparks Community Services Director, City of Rancho Santa Margarita. For the past decade, Kenny has spoken at both National and Regional conferences including: National Parks and Recreation Association, World Waterpark Association, California Parks and Recreation, Illinois Parks and Recreation Association and Minnesota Parks and Recreation Association. World Waterpark Association has asked Kenny Handler for the third year in row as their leading food and beverage consultant to organize and host the 3rd Annual Food and Beverage Workshop. Kenny has been assisting over 60 plus resorts and golf courses within the food and beverage industry. Having received notable acknowledgments from the World Waterpark Association; including winning countless awards in the areas of marketing and programming, Kenny continues to be a highly sought after professional in the aquatics and waterpark industry. Kenny has received National recognition for his marketing and success as an operator and General Manager. Achievements include: Best in marketing commercials, radio ads, print media and promotional events, World Waterpark Association; Winner of the first ever National Title for Lifeguard Competition, as well as numerous safety awards from Ellis and Associates. Kenny was honored by the City of Vista California, for successfully turning The Wave Waterpark from a general funded waterpark ($300,000 support) to a financially sustainable facility with an annual average of tens of thousands of dollars in reserves. Ken also has a number of other consultants, who specialize in high volume food and beverage operations, golf and hospitality food and beverage, accounting, IT infrastructure, web development, operations maintenance and management specialist, and marketing, administration and public relations. 181 EXECUTIVE OFFICER'S REPORT ITEM # 11 1. June 4, 2014 OCPRC Meeting: The OCPRC meeting on June 4, 2014, will be held at Rose Township Municipal Offices, located at 9080 Mason Road, Holly, MI 48442. The meeting will begin at 9:00 a.m. and is projected to end no later than 10:30 a.m. The dedication ceremony for the Trail Accessibility Improvement Program and Park Tour of Rose and Highland Oaks Parks will begin at 11:00 a.m. Please wear the OCPR Commission light blue short -sleeve polo shirts and khaki slacks as pictures will be taken at the dedication ceremony. Make sure to wear comfortable walking shoes. 2. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 3. Glen Oaks/Red Oaks Parking Lot Design/Engineering RFP: Qualified design/engineering proposals are being sought by Oakland County Purchasing, on behalf of Oakland County Parks and Recreation Commission (OCPRC) for the Glen Oaks Golf and Conference Center - Parking Lot Improvements and the Red Oaks Nature Center - New Parking Lot. OCPRC will be evaluating and collaborating with the City of Madison Heights (CMH) to complete the design/engineering for the Red Oaks Nature Center — New Parking Lot. A recommendation to award a design/engineering contract for both projects will be presented to the Commission for approval at the July OCPRC Commission meeting. 4. Communications and Marketing Initiatives: Please see attached the 2014 Marketing Charts for Adaptive Recreation, Bicycle Motocross, Campgrounds, the Oakland County Market, Golf Courses, Waterparks, Recreation Programs and Services and Nature Centers. At its March 12, 2014 meeting, the Parks and Recreation Commission heard a presentation by Supervisor — Marketing and Communications Desiree Stanfield and Communications and Marketing Assistant Meagan Shafto on 2013 initiatives and those proposed for the 2014 season. At that time, the Commission was informed updated charts would be provided in the June Agenda Executive Officer's Report because many media opportunities were still in progress. Additions will continue to be made to the chart until the end of 2014. 5. Communications and Marketing -June 2014: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Provided brochures and trail maps for "welcome packages" that the Oakland County Film Office will provide to the cast and crew of the Batman/Superman movie that will be in Oakland County filming through November. -Designed an Oakland County Market ad for Edible WOW Magazine. The quarterly magazine prints 40,000 issues for distribution and has more than 1,000 subscribers. The print ad buy also includes a digital component. Copies of Edible Wow Magazine will be provided..to the market for distribution. -Created a "Make Time for 9" ad that was sent to 19,081 subscribers to the Michigan Links e-newsletter. -Approved layouts for digital billboards for Addison Oaks and Groveland Oaks campgrounds, Red Oaks and Waterford Oaks waterparks and Red Oaks Golf Course -Developed nature interpretive signage for Highland Oaks and Rose Oaks -Facilitated/encouraged media coverage that included print, online and broadcast: WJBK-DET (FOX) - Detroit, MI: Lifeguards Needed Fox 2 News Morning 6:19 a.m. Local Market Viewership: 100,971 182 Local Publicity Value: $4,504.50 per 30 seconds • WJBK-DET (FOX) - Detroit, MI: Lifeguards Needed Fox 2 News Morning 7:19 a.m. Local Market Viewership: 130,871 Local Publicity Value: $5,317.38 per 30 seconds ■ West Bloomfield Beacon: The grass is green at Oakland County golf course this season ■ WXYZ Online: OCPR campgrounds are officially open for business ■ Auburn Hills/Lake Orion/Oxford Community Lifestyles: Pet vaccinations and licenses at OCPR locations ■ The Oakland Press: Highland Oaks County Park deserves some recognition ■ The Clarkston News: Classics at Springfield Oaks (antiques show) ■ Patch.com: Oakland County offers pet vaccinations and licenses ■ One News Page — Video on the Oakland County Market http://www.onenewsi)aae. us/video/20140510/1799553/Oakland-Countv-market-blooms- into-spring. htm 183 Upcoming Events — June, 2014 Adaptive Recreation June 2 Adaptive Golf Lessons — Beech Woods Golf Course June 5 Get Golf Ready — Lyon Oaks Golf Course June 9 Adaptive Golf Lessons — Beech Woods Golf Course June 12 Get Golf Ready — Lyon Oaks Golf Course June 16 Adaptive Golf Lessons — Beech Woods Golf Course June 17 2014 Golf League — Red Oaks Golf Course June 19 Get Golf Ready — Lyon Oaks Golf Course June 20 Summer Sizzler — Picnic for Individuals with Disabilities — Independence Oaks June 20 Adaptive Golf Clinic — Carl's Golfland/Waterford Oaks June 23 Adaptive Golf Lessons — Beech Woods Golf Course June 24 2014 Golf League — Red Oaks Golf Course June 26 Get Golf Ready — Lyon Oaks Golf Course June 30 Adaptive Golf Lessons — Beech Woods Golf Course OCParks Express June 10 Senior Excursion — Independence Oaks — Oak Park June 11 Senior Excursion — Independence Oaks — Arden Court Alzheimer Unit June 17 OCParks Express Adaptive — Macomb Oakland Regional Center June 17 Senior Excursion — Independence Oaks — Sterling Heights June 18 Senior Excursion — Independence Oaks — Independence Township/American House Clarkston June 18 Senior Excursion — Independence Oaks — Southfield AARP June 19 Senior Excursion — Independence Oaks — JCC June 19 Senior Excursion — Independence Oaks — Oakland Park Towers June 20 OCParks Express to Independence Oaks — OUCares Autism June 24 OCParks Express to Independence Oaks — Troy Parks and Recreation June 25 OCParks Express to Independence Oaks — West Bloomfield Parks and Recreation June 26 OCParks Express to Independence Oaks — Ferndale Parks and Recreation June 27 OCParks Express to Independence Oaks — OUCares Autism Teen June 4 June 11 June 18 June 2 June 3 June 7 June 10 —Aug 26 June 11 — Aug 27 June 19 June 20 June 23 June 23 — July 21 June 24 — July 22 Proiect Excel Project Excel — Pontiac Schools — Waterford Oaks Project Excel — Pontiac Schools — Waterford Oaks Project Excel — Pontiac Schools — Waterford Oaks Golf Get Golf Ready — Level 1 Beginner — Lyon Oaks Golf Course 4-Person Scramble (Age 50+) — Springfield Oaks Pitching Clinic — Glen Oaks & White Lake Oaks Women's Just "Fore" Fun League — Tuesdays — Red Oaks Women's Just "Fore" Fun League — Wednesdays — Red Oaks Get Golf Ready — Level 3 Beginner — Lyon Oaks Golf Course Seniors/Retirees Golf Series — Red Oaks Get Golf Ready — Level 2 Beginner — Lyon Oaks Golf Course Junior Golf Program — White Lake Oaks Junior Golf Program — Red Oaks 184 Upcoming Events — June, 2014 Camperound Recreation June 13 Summer Sojourn — Groveland Oaks & Addison Oaks June 20 Comedy Fun Day — Groveland Oaks & Addison Oaks June 27 Derby Days — Groveland Oaks & Addison Oaks Nature/Interpretive Programs June 3 Herrington Elementary — Wint Nature Center June 3 Starlab Training — Wint Nature Center June 4 Herrington Elementary — Nature Discovery June 4 Mother's Group — Red Oaks Nature Center June 5 Bailey Lake Elementary —Nature Discovery June 6 Herrington Elementary — Wint Nature Center June 7 Get Outdoors Oakland! Paddle, Fish, Bike, Hike — Wint Nature Center June 7 NatureFit: Hike the Hills — Wint Nature Center June 8 Wyatt's 5th Birthday — Wint Nature Center June 8 Dominic's 9th Birthday — Wint Nature Center June 10 IXL Learning Center — Wint Nature Center June 11 Mother's Group — Red Oaks Nature Center June 12 Garden Work Bee — Wint Nature Center June 13 Oxford Mom's Group — Wint Nature Center June 14 Wild About Monarch's (Natural Resources) — Wint Nature Center June 14 Canoe & Campfire — Wint Nature Center June 14 Summer in the Village — BBQ — Lathrup Village Mrinicipal Park —Nature Discovery June 17 Little Oaks —Nature Discovery June 18 Mother's Group — Red Oaks Nature Center June 18 Schoolhouse Montessori/Troy — Nature Discovery — Wint Nature Center June 18 Wild Wednesday Nights/Fish Frenzy — Red Oaks Nature Center June 19 Breakie Bunch — Nature Discovery June 20 Orion Center — Wint Nature Center June 20 OUCares — Wint Nature Center June 20 Adaptive Summer Picnic — Wint Nature Center June 21 Summer Celebration — Wint Nature Center June 24 OC Express — Wint Nature Center June 25 OC Express — Wint Nature Center June 25 Read-In/Read-Out — Red Oaks Nature Center June 25 Mother's Group — Red Oaks Nature Center June 26 Garden Work Bee — Wint Nature Center June 26 OC Express — Wint Nature Center June 26 Pleasant Ridge Day Camp — Wint Nature Center June 27 OUCares — Wint Nature Center June 29 Flowers & Fairies — Wint Nature Center Natural Resource Education ProLyrams June 7 Grassland Birds Hike — Orion Oaks June 7 NatureFit: Hike the Hills — Independence Oaks June 14 Wild About Monarch's (Natural Resources) — Wint Nature Center June 14 Canoe and Campfire — Independence Oaks Nature Center June 25 North American Butterfly Association Count — Independence Oaks May 30 Nature at Night — Lookout Lodge Waterford Oaks 185 Upcoming Events — June, 2014 Market Programs June 1 Flower Days — County Market June 7 Edible Flowers — County Market June 7 Herb Plants — County Market June 14 Michigan Agriculture Environmental Assurance Program — County Market June 19 My Plate & Healthy Eating — County Market June 21 Asparagus — County Market June 21 Bee House — County Market June 22 Community Garage Sale — County Market Special Events, Does, and Health & Wellness June 7 Vaccination Clinic — Lyon Oaks June 7 Get Outdoors Oakland! Paddle, Fish, Bike, Hike — Independence Oaks June 7 Get Outdoors Oakland! Paddle, Fish, Bike, Hike — Addison Oaks June 14 Vaccination Clinic — Orion Oaks June 14 Summer in the Village — BBQ — Lathrup Village Municipal Park June 14 Free Woodchip Day — Orion Oaks June 16, 19, 23, 26 River Walk — Red Oaks Water Park Volunteer Opportunities June 4 Adopt -A -Natural Area — Volunteers Assisting at Highland Oaks June 7 Get Outdoors Oakland! Paddle, Fish, Bike, Hike — Independence Oaks & Addison Oaks June 20 Adaptive Care Picnic — Independence Oaks 186 UpcominLy Events — June, 2014 Mobile Recreation June 1 Bus (2): Ultimate Soccer Shuttle to Soccer Event June 1 Stage (1): American Cancer Society Relay for Life Lake Orion June 1 Stage (1): American Cancer Society Relay for Life Clawson June 1-6 Tents & Bus (2): Highland Oaks Grand Opening Event June 2 Bus: Pierce Middle School to Henry Ford Hospital June 2 Bus: Ultimate Soccer Shuttle to Soccer Event June 2 Stage: Madison District Public Graduation Event June 3 Bus: Ultimate Soccer Shuttle to Soccer Event June 3 Bus: Clawson Middle School to Holocaust Museum June 4 Bouncer, Festival 2, Mini-Fest, & Retro Games to Holy Family Regional Church June 4 Bus: Ultimate Soccer Shuttle to Soccer Event June 5 Mini -Festival & Retro Games: Herrington Elementary Field Day June 5 Climbing Tower: Oakridge Elementary School Picnic June 5 Bus: Ultimate Soccer Shuttle to Soccer Event June 5 Bus: West Bloomfield Parks and Recreation to Comerica Park June 5 Stage: Milford Township Parks & Recreation Summer Concert Series June 6 Bouncer & Obstacle Course: Hart Middle School 8th Grade Farewell June 6 Festival 1: Wass Elementary School Picnic June 6 Festival 2: Stevenson Elementary Field Fun Day June 6 Festival 2 & Climbing Tower: Dublin Elementary Ice Cream Social June 6 Climbing Tower & Obstacle Course: 5th Grade Celebration June 6 Bus: Four Corners Montessori to Warren Public Library June 6 Stage: American Cancer Society Relay for Life West Bloomfield June 6 Stage: Farmington Hills YMCA Cipriano Fundraiser June 7 Bouncer: Olive Branch Ministries Point of Hope Pontiac Event June 7 Festival 1: Rochester Hills Library Summer Reading Open House June 7 Festival 2: Wixom DDA Soccer Jamboree June 7 Mini -Festival: OCPRC Market Flower Day June 7 Obstacle Course: Ferndale Parks and Recreation Bike Rodeo June 7 Climbing Tower: Milford Township Parks and Recreation Spring Picnic June 7 Go Bike, Go Fish, Tents, & Bus (2): OCPRC Recreation Programs Fishing Weekend Event June 7 Go Cache: City of South Lyon Farmer's Market Event June 7 Go Cache: City of Farmington Hills Family Camp Out June 7 Bus: Wedding Shuttle for Amy Kohn June 7 Stage: New Mount Moriah Pontiac Point of Hope Event June 7-8 Stage: American Cancer Society Relay for Life West Bloomfield June 8 Bouncer: Farmington DDA Art on the Grand June 8 Festival 2: Jewish Community Center Camp June 8 Climbing Tower: Brighton District Library Spring Festival June 8 Bus (2): Ultimate Soccer Shuttle to Soccer Event June 9 Bus: Bailey Lake Elementary to Independence Oaks June 10 Festival 2: Clawson Youth Assistance Volunteer Appreciation Picnic June 10 Obstacle Course & Climbing Tower: Brandon Fletcher Intermediate 6th Grade Farewell June 10 Tents: OC Sheriff's Department Fallen Heroes Memorial June 10 Bus (2): OC Express —Location TBD June 10 Stage: Notre Dame Prep Concert on the Hill June 11 Bouncer, Obstacle Course, & Climbing Tower: Stadium Drive Elementary End of Year Party June 11 Festival 1 & Climbing Tower: Owen Elementary Field Day June 11 Bus: OC Express location TBD June 11 Bus: Waterford Township Parks and Recreation Trip to Meadowbrook Theater June 12 Bouncer & Obstacle Course: Baker Middle School 8th Grade Celebration 187 Upeomine Events — June, 2014 June 12 Festival 1: Kennedy School KC Carnival June 12 Festival 2: Wixom Community Foundation Summer Concert Series June 12 Mini -Festival: Grant Early Childhood Center End of Year Party June 12 Climbing Tower: Webber Elementary 5th Grade End of Year Party June 12 Bus: Waterford Senior Center to Greektown Casino June 12 Bus: OCPRC FAM Tour June 12 Stage: Milford Township Parks and Recreation Summer Concert Series June 12-13 Stage: Lathrup Village BBQ Event June 13 Festival 1: West Village Academy End of the Year Party June 13 Festival 2 & Climbing Tower: Cedar Crest Academy End of the Year Party June 13 Mini -Festival & Obstacle Course: Taylor International Academy Community Day June 13 Climbing Tower: Green Trees North Home -Owners Association Neighborhood Event June 13 Stage: Oakland Township Parks and Recreation Concert Series June 14 Bouncer & Festival 2: Highland Township Public Library Summer Blast Off June 14 Festival 1: Robert Diskin Birthday Party June 14 Climbing Tower: Berkley Public Safety Lids for Kids June 14 Climbing Tower & Go Cache: Holly Community Coalition Teen Block Party June 14 Stage & Go Fish: Lathrup Village BBQ Event June 14 Retro Games: North Auburn Baptist: Preachers Car Show June 14-15 Bleachers: Walled Lake Thunder on the Lake June 14 Bus: Paul Shaub Wedding Shuttle June 14 Stage: Berkley Chamber of Commerce Art Bash June 14-15 Stage: American Cancer Society Relay for Life Ferndale June 14 Stage: Lakes Area Chamber of Commerce Outdoor Concert June 16 Festival 2 & Bouncer: Waterford Pool & Fitness June 16 Climbing Tower & Obstacle Course: Waldon Middle School End of Year Party June 17 Bouncer & Festival 1: Orion Township Run Wild Event June 17 Festival 2: Wolverine Lake Tuesdays in the Park June 17 Climbing Tower: MRPA Day at the Capital June 17 Bus (2): OCPRC Adaptive Recreation OC Express location TBD June 17 Stage: Huntington Woods Parks and Recreation Concert in the Park June 18 Festival 2: West Bloomfield Community Center Camp June 18 Retro Games: Stepanski Childcare Summer Program June 18 Bus (2): OCPRC Adaptive Recreation OC Express location TBD June 19 Festival 2: Oak Park Parks and Recreation Day Camp June 19 Bus: South Lyon Township Parks and Recreation to Detroit Zoo June 19 Bus (2): OCPRC Adaptive Recreation OC Express location TBD June 19 Stage: Milford Township Parks and Recreation Summer Concert Series June 19-22 Stage: Assumption Greek Church Festival June 20 Festival 2: Clarenceville School Summer Camp June 20 Festival 2: Commerce Township Parks and Recreations Concert in the Park June 20 Mini-Fest., Tents, Go Fish, Go Golf, Go Cache, Bus (2): OCPRC Adaptive Recreation OUCares June 20 Obstacle Course: Waterford Chamber of Commerce Event June 20 Climbing Tower: Berkley Public Schools Rogers Elementary Party June 20-21 Climbing Tower: City of Auburn Hills Summerfest June 20 Stage: Commerce Township Parks and Recreation Concert in the Park June 21 Festival 1: Crohn's & Colitis Benefit Walk June 21 Festival 2: White Lake Township Movie in the Park June 21 Go Cache: Novi Parks and Recreation Great Campout June 21 Stage: Dominic's Warriors Hog Run and BBQ June 21-22 Stage: Ortonville Development Authority Creekfest June 21-22 Stage: American Cancer Society Relay for Life Fenton Julie 23 Retro Games: Clarkston Ind. District Kick-off to Summer Reading June 24 Festival I & 2, Obstacle Course, Climbing Tower, and Stage: Edgewood Country Club Fireworks 188 Utwominr Events — June, 2014 June 24 Go Cache: Pleasant Ridge Parks and Recreation Park Day June 24 Retro Games: Royal Oak Township Parks and Recreation Summer Camp June 24 Bus: OCPRC OC Express location TBD June 24 Bus: OC Economic Development & Communications Junior Leadership Oakland June 24 Stage: Huntington Woods Parks and Recreation Concert in the Park June 25 Bouncer & Festival 2: Southfield Parks and Recreation Family Fun and Safety Night June 25 Climbing Tower: Troy Parks and Recreation Summer Camp June 25 Mini -Festival: Jewish Community Center JCC Camp June 25 Go Cache: Camp Riley Summer Event June 25 Go Fish: Hazel Park Community Schools Discovery Circle June 25 Bus: OCPRC OC Express location TBD June 25 Bus: Independence Township Senior Center to the Detroit Parade Company June 25 Bus: Waterford 50+ to Kensington Metro Park June 25 Stage: Clawson Parks and Recreation Annual Band Concert June 25 Stage (2), Festival 1, Obstacle Course & Climbing Tower: City of Rochester Hills Summer Event June 26 Festival 1, Obstacle Course & Climbing Tower: Red Run Golf Club Fireworks June 26 Festival 2: Wixom Community Foundation Summer Concert Series June 26 Mini -Festival: West Bloomfield Parks and Recreation Summer Concert June 26 Bus: OCPRC OC Express location TBD June 26 Stage: Milford Township Parks and Recreation Summer Concert Series June 27 Bouncer & Go Golf: OCPRC Adaptive Recreation OUCares Event June 27 Climbing Tower & Bus (2): OCPRC Adaptive Recreation Teen Autism Event June 27 Festival 2: City of Farmington Hills Summer Camp June 27 Go Cache: Berkley Public Schools Rogers Elementary Event June 27-28 Stage: Oxford Township Parks and Recreation Event June 28 Festival: Highland Township Red, White & Blues Festival June 28 Festival 2: OCPRC BMX Event June 28 Mini -festival & Festival 2: Brandon Township Parks and Recreation Community Wide Yard Sale June 28-29 Bus: Waterford Township Parks and Recreation Shuttle to Fish Hatchery June 28 Bus: Lisa Norby Wedding Shuttle to Meadowbrook Mansion June 28 Bus: Cindy Kandel Wedding Shuttle to Temple Israel June 28 Stage: Grosse Pointe Fanns Regatta /Fireworks June 28 Stage: THV Inc. Highland Red, White and Blues Festival June 29 Festival 1, Obstacle Course & Stage: Madison Heights Parks and Recreation Fourth of July Festival June 29 Stage: Second New Hope Baptist Church Concert & Picnic June 30 Festival 2: Ferndale Parks and Recreation Summer Camp June 30 Go Cache & Bus: Clawson Youth Assistance to Independence Oaks 189 2013 Marketing FAdaptive Recreation Date: -_Type: Effort: 1/1 E-Blast Paralyzed Veterans of America: Their list 1/1 Mailer jParalyzed Veterans of America: Their list 1/16 E-Blast Valentine's Day ADR parties 2/1 1Advertising: Print Clawson Newsletter: 1/2 Page Add 2/1 JMailer America Legion: Their list 2/14 E-Blast - We need your Input 2/19 ' E-Blast Get in the St. Patrick's Day spirit 3/1 Mailer VFW Post: Their list 3/1 Mailer Michigan Paralyzed Veterans 4/1 Mailer Individual Vets 5/29 E-Blast Adaptive golf offerings 6/5 Looking for a unique recreation_ experience? 6/18 �E-Blast E-Blast _ All-inclusive fun! 6/19 Facebook Post with Link: Dreams and Wings 7/11 E-Blast Adaptive recreation summer picnic 7/17 Facebook Post: Novi Picnic _ 7/24 E-Blast Veterans with Disabilities Summer Picnic 8/22 IE-Blast - E-Blast Salute To Veterans free concert 9/10 _ _ Paralympic Experience & Sports Expo! 9/24 E-Blast Adaptive recreation autumn dance 10/1 E-Blast Saturday sports for kids with disabilities 10/2 E-Blast Universally accessible sports program! 10/4 E-Blast Harvest Happening 10/5 E-Blast Youth Disabilities Day 10/29 E-Blast Halloween Happiness 11/13 E-Blast Sit volleyball for vets with disabilites 11/20 !E-Blast ;Take our adaptive recreation survey! 12/4 Facebook Photo Album created: Jingle Bell Ball 12/10 Facebook Post with Link. Jingle Bell Ball Shutterfly 12/18 Twitter 1Tweet: Almost New Year's Does not include feather flags, signs, banners, display materials, etc Exposure: 1700 2000 4,597 5,500 500 1--- ---20 — - - 2,359 2,337 122 -- 660 61 19,358 19,430 13,184 519 2,400 1,833 2,400 21.970 Investment: - $0 $0 J$0- - --- $0 Z�u $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 W 12,666 $0 2,427 $0 145 Views; 2L $0 - - -EGA -- $0 - 4,bbl 2,446 12,821 12, 821 2,446 12,821 GA -- 190 I2014 Marketing Recreation Programs and Budget: $30,000 j Services Adaptive Recreation Date: Type: Effort: Exposure --- Investment -', 1-Jan E-Blast Paralyzed Veterans of America: List 1700 $0 10-Jan Mailer Paralyzed Veterans of America: List 2000 $0 29-Jan E-Blast Hoedown Dance 4,597 $0 1-Feb Website Updates Increased sponsor awareness and links 12,821 1$0 4-Feb Twitter Therapeutic Month Tweet General Awareness �$0 14-Feb Facebook Hoedown Dance 266 16-Feb Advertising: Print Clawson Newsletter: 1/2 Page Add 5,500 �$0 $0 18-Feb Mailer American Legion: Their list 120 $0 12-Mar Twitter Spring Fling Event Tweet General Awareness $0 13-Mar . E-Blast Spring Fling Event 4,597 $0 Post: Paralympic Sports Training: 25-Apr �Facebook Track and Field 354 $0 Chart does not include feather flags, signs, banners, display materials, etc. `Part of the RPS Budget Center , BMX i Budget: $7,000 191 Date: Type: Effort: Additional Details: Exposure: Investment: January Mobile Introduced Mousetrap Mobile For reminders & rain General Awareness $0 outs 29-Mar Event Detroit Bike City Show at Cobo Hall 3,000 General Awareness $0 3-Apr Event Waterford Chamber of Commerce Waterford Mott High General Awareness $100 Home and Business Expo School May Press Release BMX Free Days General Awareness Sent to 60 media $0 outlets June Advertising: Print Community Recreation Booklets Waterford & Indep Twp: General Awareness $900 1/2-page 23-Jun Advertising: Print Metro Parent Magazine Half -page ad State/National Race $1,411 23-Jun Advertising: Online Metro Parent Magazine Half -page ad State/National Race $416 16-Jul Advertising: Print Oakland Press: Display (Parent State Race General Awareness $268 Demo) 23-Jul Advertising: Print Oakland Press: Display (Parent National Race General Awareness $268 Demo) July Facebook: Promotion Genisys Credit Union Facebook General Awareness General Awareness $0 Giveaway, 3 Summer Fun Passbooks Chart does not include feather flags, signs, banners, display materials, etc. 192 Mobile Recreation* Date: _ Type I Effort: 2/10 Press Release RAPP Grants February a Sponsor 3-Mar Twitter Facebook 10-Mar _ Twitter 10-Mar _ Twitter 1- 7-Mar-Twitter 24-Mar Twitter 31-Mar April Advertising August Sponsor Miscellaneous Michigan Senior Olympics Mobile Rec Monday Post Mobile Rec Monday Post Mobile Rec Monday Post Mobile Rec Monday Post Mobile Rec Monday Post Mobile Rec Monday Post OC Moms: Marshmallow Drop ;Arts, Beats and Eats Additional Details: Exposure: Investment: General Awareness Sent to 60 media $0 outlets Bronze Metal Sponsor General Awareness $2,100 2014 & 2015 Climbing Tower - General Awareness $0 Inflatable Obstacle General Awareness I $0 Course Inflatable Obstacle [General Awareness �$_o Course Treasure Island & General Awareness $0 Inflatable Bouncer Chaos Obstacle & General Awareness _ $0 Tropical Maze Dinoslide, Mini bounce & General Awareness $0 Tropical Maze General Awareness 3,000 $180 Royal Oak $15,000 Date: Type: Effort: Additional Details: Exposure: Investment: February Advertising: Print OC Fair Ad in Michigan Festivals and Full page ad, Pure PMich Welcome $0, Member Events Magazine Michigan Publication Centers, AAA offices Benefit and McDonalds (not Metro Detroit) June ;Advertising Print ;Michigan Mountain Biking News Full page, color ad �25,000 $0 7-Jul Event WCYD 99.5 FM Nashville in the Genisys Credit Union Sent to 60 media $12,500 Neighborhood Concert and Oakland County Fair I outlets Association to sponsor Note: $0 = No Cost Chart does not include feather flags, signs, banners, display materials, etc. *Part of the RPS Budget Center 193 2014 Marketing Camping Date: Type: Effort: January Website Clicks Travel Michigan Links January Website Clicks Travel Michigan Links 1-Jan Advertising: Print Detroit Tigers Yearbook 1-Jan Advertising: Print Prosper Magazine Article 1-Jan Advertising: Print Pure Michigan Magazine Ad _ 1-Jan Advertising: Print _ Woodall's 2014 Directory Ad 1-Jan Advertising: Print 1-Jan Destination Signs 12-Jan Facebook 16-Jan Advertising: Print February Website Clicks February Website Clicks 20-Feb Advertising: Online March _ Website Clicks March Website Clicks March Event March Advertising: Print April Advertising: Print and online _ April - Advertising: Online April Advertising: Print �Facebook 5-May May (Advertising: Print MARVAC RV Campsite Publication Ad - Interstate Tourist Oriented Signs Campground Reservations Open The Oakland Press Travel Michigan Links Travel Michigan Links MARVAC FB offer Travel Michigan Links - Travel Michigan Links General RV Show: Detroit & Monroe Outlet Shows MARVAC RV Event The Oakland Press Metro Parent Magazine - - Metro Parent Magazine Campgrounds Open/ Reservations Hour Detroit Magazine's May Travel Issue Budget: $30,000 - I Additional Details: Exposure: Investment: Groveland Oaks 87 $0 Addison Oaks 295 $0 _ Sold at 81 home games; the 2013 10% (3,262) I,$1,000 average game attendance was 32,618 buy the General Awareness General Awareness Features a BOGO ad to track redemptions General Awareness General Awareness General Awareness yearbook 75,000 $7,500 1 million $7,627 - 750,000 $2,933.52 100,000 $2,290 315,752 11,200 General :$0 Awareness 9.89" wide x 10" tall 4C Groveland Oaks Addison Oaks Buy 2 nights, get 3Id free. No holiday weekends, cabins, special events. Limit one per 14-day period. Groveland Oaks Addison Oaks _ Buy 2 nights, get 3Id free, No holiday weekends, cabins, special events. Limit one per 14-day period. 14 Michigan Welcome Centers, MARVAC shows, state parks, AAA offices, Michigan Chamber offices_ 9.89" wide x 10" tall 4C General Awareness -- - General Awareness General Awareness_ Focusing on golf, camping, waterparks ;and dog parks $1,560 split between 4 ,different areas 81,935 $1,668 67 $0 342 $0_ _ 10,113 �$0 100 $0 — --- --- 408 1$$0 1,000 11$2,642.05 1,000 Included in the package 81,935 1$1,668 75,000 [$416 75,000 $1411 394 1' 45,000 $390 194 12-May _ Billboard------ 16-May Advertising: Print 23-Jun Billboard Addison Oaks Campground, 5/12-5/19 The Oakland Press Addison Oaks Campground, 6/23-6/30 July Advertising: Print OC Fair Booklet inserted into The Oakland Press 25-Aug Advertising: Print Metro Parent Magazine 25-Aug__ Advertising: D__ig_ital Metro Parent Magazine 1-Sep Advertising_ Oakland County Moms 29-Sep Advertising: Print Metro Parent Magazine 29-Sep Advertising` Digital _- Metro Parent Magazine 1-Oct Advertising Oakland County Moms Note: $0 = No Cost _ Does not include feather flags, signs, banners, display materials, etc. 1-75 & Pontiac Rd 5,216 Daily $3,529.50 Banner Ad: Camping Reservations 81,935 $268 1-75 & Pontiac Rd 5,216 Daily Included in the package Buy 2, get 3rd Free: Halloween 165,206 $0, part of OC Fair General Awareness General Awareness General Awareness_ General Awareness General Awareness General Awareness sponsorship 75,000 $1,411 75,000 $416 I3 000 $180 75,000 $1,411 75,000 $416 13,000 $180 195 2014 Marketing (Oakland County Market Budget: $30,000 Date: Type: - Effort: Exposure: Investment: I -Jan Advertising: Print Waterford Chamber of Commerce membership 12,000 $625 directory/buyers guide, half page ad 1-Jan Advertising: Print 2014 Prosper Magazine 75,000 $7,500 17-Jan E-Blast Market Open for Winter 17,624 $0 14-Feb E-Blast February Offerings 16,329 $0 7-Mar Facebook March Veggie Peeler Promotion with picture 439 $0 16-Mar ,Facebook Historical post with picture 355 _ $0 21-Mar Facebook Vendor Spotlight with picture 551 $0 II -Apr Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 18-Apr Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 25-Apr Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 12-Apr Facebook Shared Oakland County Market's status 206 $0 1-May Advertising: Print Michigan Gardener Magazine 29,000 $490.50 1-May Advertising Oakland County Moms 3,000 $180.00 2-May Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 9-May Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 14-May Advertising: Print The Oakland Press, Front Page Banner Ad: 81,935 $268 _ Flower Days _ 16-May Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 1-May Facebook Shared Oakland County Market's status 282 $0 1-Jun Advertising: Print Edible Wow Magazine, 1/2 page ad 40,000 $1,225 1-Jun Advertising: Print Michigan Gardener Magazine 29,000 $490.50 June Signage _ New market sign on awning General Awareness $3,500.00 I -Jul Advertising: Print Michigan Gardener Magazine - -- 29,000 ---------- $468 31-Aug Advertising: Print The Oakland Press: Waterford Lifestyles Section 81,935 $400 1-Sep Advertising: Print Michigan Gardener Magazine 29,000 $468 1-Sep Advertising: Print Edible Wow Magazine, 1/2 page ad 40,000 $1,225 5-Sep Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 12-Sep Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 19-Sep Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 26-Sep ;Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 -_ -- 3 Oct - Advertising: Print - - -- - The Oakland Press Front Page Banner Ad 81,935 -- - - $268 10-Oct Advertising: Print The Oakland Press, Front Page Banner Ad 81,935 $268 196 17-Oct Advertising: Print 24-Oct 'Advertising: Print 31-Oct Advertising: Print 1-Nov Print 7-Nov _Advertising: Advertising: Print 14-Nov Advertising: Print 21-Nov Advertising: Print 28-Nov Advertising: Print 1-Dec Advertising: Print 5-Dec Advertising: Print 12-Dec - Advertising: Print 19-Dec Advertising: Print Note: $0 = No Cost The Oakland Press, Front Page Banner Ad 81,935 $268 The Oakland Press, Front Page Banner Ad 81,935 $268 The Oakland Press, Front Page Banner Ad 81,935 $268 Michigan Gardener Magazine 29,000 $491 The Oakland Press, Front Page Banner Ad 81,935 $268 The Oakland Press, Front Page Banner Ad 81-,93_5 $268 The Oakland Press, Front Page Banner Ad Its 1,935 1$268 The Oakland Press, Front Page Banner Ad 81,935 $268 Edible Wow Magazine, 1/2 page ad ;40,000 1$1,225 The Oakland Press, Front Page Banner Ad 81 935 $268 The Oakland Press, Front Page Banner Ad 81,935 f $268 The Oakland Press, Front Page Banner Ad 81,935 1$268 Does not include feather flags, signs, banners, display materials, etc. 197 2014 Marketing -- Date: Type: January Website Clicks January Website Clicks January ___Website Clicks February Website Clicks February Website Clicks February _Website Clicks 1-Feb Advertising: Print I- Jan Advertising: Online 1-Mar Advertising: Print March Website Clicks March Website Clicks March Website Clicks March Event March Advertising: Online March Advertising: Print 17-Mar Advertising March Advertising: Online March Online Offer March 5-Mar April Advertising: Print _ E-Blast --- Online Offer April Advertising- Billboard April Advertising: Print Golf Mrorr: Travel Michigan Links Travel Michigan _Links _ _ Travel Michigan Links _ Travel Michigan Links Travel Michigan Links Travel Michigan Links Carl's Golfland Magazine Golf Association of Michigan GAM Course Directory Travel Michigan Links Travel Michigan Links Travel Michigan Links Michigan Golf Show Budget: $30,000 Additional Details: Exposure Glen Oaks Golf Course 6 White Lake Oaks Golf Course 2 Lyon Oaks Golf Course 35 Glen Oaks Golf Course 2 Lyon Oaks Golf Course -- ---- - - -- --- - -- - -- -- _ 35 --- - White Lake Oaks Golf Course 1 _ - Ad & 300-word article w/ photo; link _ 563,000 to Carl's website Half -page ad in Michigan Links 50,000 Magazine (produced by Hour Detroit); focus on Make Time for 9 at all 5 courses General Awareness 135,000 Glen Oaks Golf Course 10 Lyon Oaks Golf Course 35 White Lake Oaks Golf Course _ 6 _ Suburban Collection Showplace, 37,500 Novi Tee Time Golf Pass and Started selling in early spring at NA ClubhouseGolfGuide.com Novi Golf Show Investment: $0 $0 $0 $6, 750 $600 $0 $0 $0 E�IM $700 $0 Pure Michigan Magazine: Midwest Living Mich Municipal Golf Trail Michigan Women's Golf Association In Chicago market _ _ General Awareness General Awareness 1,000,000 $7,627 135,000 $875 ($175 per course) 500 $250 Group Golfer -GLG General Awareness ,2,376 Sold ($17)..- !REVENUE: l$40,392 OP - Health & Recreation -- Feature golf, camping, hiking 190,957 $2,385/split cost It's (almost) time for golf! wparks- General Awareness _ 14,623 $0 Group Golfer- RDG (General Awareness 1,542 sold, $10 _ REVENUE: $10,542 LO Billboard - _ � Three_ rotating messages 451,916 �11,189/week $7 059 Dail Tribune - ROGC Mid April - Mid y p Front page sticky notes 5 X �$1,465 June 198 April On -Air Segment April Online Offer 1-Apr E-Blast 7-Apr Advertising: Radio May Advertising: Online 3-May TV and Radio 4-May Advertising: Print May Billboard May Advertising: Print May Advertising: Print CBS, Jeff Lesson on Golf April -August, one on -air segment NA $7,000 shown twice [Group Golfer - LOG General Awareness 2,554 sold, !,REVENUE: $10--'$75,981.50 Red Oaks Golf Course opens Wednesday! General Awareness 11,685 1$0 WWJ 950 28, thirty-second ads 277,000 j$7,000 Michigan Women's Golf Association General Awareness — 500 Included in package Michigan Golf Live TV Spots General Awareness 9 stations $2,250 i$2,385 Oakland Press Golf Guide _ Inserted into The Oakland Press 165,206 Red Oaks Golf Course, May 19-June 1 1-75 and 13 1/2 Mile Road _ 571,010 EOI $4,000 Michigan Links Magazine Eblasts to their lists (6 total) 135,000 Included in package Hour Detroit Magazine's May Travel Issue Focusing on golf, camping, 45,000 $390 waterparks and dog parks $1,560 split between 4 differentareas__ 26-May Billboard Springfield Oaks Golf Course SO Bristol Rd and 1-75 308,391 EOI '$3,529 2-Jun Billboard Springfield Oaks Golf Course SO Bristol Rd and 1-75 308 391 EOI Included in June Advertising: Print _ Windsor Life Magazine June Billboard Red Oaks Golf Course, May 19-June 1 July Advertising: Online Michigan Women's Golf Association 9-Aug Live Remotes Michigan Golf Live Note: $0 = No Cost Does not include feather flags, signs, banners, display materials, etc. Lyon Oaks Golf Course Ad 1-75 and 13 1/2 Mile Road General Awareness General Awareness package 90,000 $2,996 571,010 EOI Included in package 500 Included in package 9 stations Included in package 199 2014 Marketing Nature Center -- - Budget:-$25,000 Date: Type: - _ Effort: Exposure:- Investment: 1-Jan Advertising: Print Metro Parent Magazine 1807000 $1,411 1-Jan Advertising: Online Metro Parent Magazine 490,000 page views $416 3-Jan Facebook Post: Learn to Ski General Awareness $0 7-Jan Facebook Post: NatureFit: Snowshoe Basics General Awareness $0 7-Jan E-Blast Scout Badge days 6,564 recipients I$0 8-Jan Facebook Post: Wild Wednesday: Arctic Creatures General Awareness $0 9-Jan E-Blast Tuning Your Tot 12,344 recipients------ _t 10-Jan Facebook_ Events at 2 centers General Awareness 11-Jan E-Blast Young Birders 25,294 recipients '$0 11-Jan Facebook Post: Tuning Your Tot: Winter Science General Awareness $0 12-Jan Facebook Post: NatureFit: Snowshoe Basics General Awareness $0 15-Jan Facebook Post: Daisies clover Petal General Awareness $0 17-Jan - E-Blast - - Nature Sprouts 21,438 recipients $0 19-Jan Event University of Scouting 200 $0 21-Jan Facebook Post: Nature Sprouts: Snow Science - — General Awareness $0 24-Jan Facebook Post: Winter Star Party General Awareness $0 27-Jan Facebook Post: Pottery of the Earth General Awareness $0 29-Jan E-Blast Star Party 21,338 recipients $0 31-Jan E-Blast Hypertufa 18,292 recipients j$0 1-Feb Advertising: Print — - - - -- -- Metro Parent Magazine - - --— - 180,000 -- - — -- - - $1,411 1-Feb Advertising: Online Metro Parent Magazine 490,000 page views $416 2-Feb Facebook Post: Eventing with an Artist General Awareness $0 4-Feb Facebook Post: Great Backyard Bird Count General Awareness $0 11-Feb Facebook Post: Frosty Fun General Awareness $0 11-Feb E-Blast Wintry fun families 20,253 recipients $0 14-Feb Facebook Events at 2 centers General Awareness $0 18-Feb E-Blast Wintry fun families 19,574 recipients $0 21-Feb News Release - Fireside Fun Sent to 60 media outlets $0 25-Feb E-Blast Fireside fun 19,482 recipients $0 26-Feb E-Blast March at Wint Nature Center! 20,381 $0 28-Feb Facebook Wint nest box training General Awareness $0 1-Mar Advertising Quarterly PlateMate, content on restaurant placemats �75,000 = 4,000,000/year 1$0 200 13-Mar E-Blast Scout Badge Days 18,653 $0 17-Mar E-Blast (Wild Wednesday at Red Oaks Nature Center 9,316 $0 19-Mar �E-Blast ,Nature centers' spring flyer is online! 111,117 $0 19-Mar Facebook Nature journaling this Saturday! - 273 $0 25-Mar E-Blast Nature journaling this Saturday! 9 844 $0 31-Mar E-Blast - Family fun with foxes! 11,070 $0 1-Apr Advertising: Print Community Recreation books Indep Twp, Madison Hghts, Orion $1,900 Twp, RARA, RO, Southfield 3-Apr Facebook Egg -layers _ 429 _ _ $0 4-Apr Facebook Spring Cleanup 235 $0 5-Apr Facebook What does the FOX say? 534 $0 7-Apr E-Blast April at Red Oaks Nature Center! 9,336 $0 9-Apr Facebook Sounds of Spring 580 $0 11-Apr Facebook Spring Egg -Venture 209 $0 16-Apr IFacebook Spring Star Party 271 $0 23-Apr Facebook -- - Tuning your Tot into Spring 638 $0 29-Apr Facebook Nature Sprouts at Red Oaks Nature Center 234 $0 4-May Facebook Mother Nature at Red Oaks Nature Center _ 1,738 $0 June Advertising: Print Community Recreation books Indep Twp, Madison Hghts, Orion $1,900 Twp, RARA, RO, Southfield September Advertising: Print Community Recreation books Indep Twp, Madison Hghts, Orion $1,900 Twp, RARA, RO, Southfield October Advertising: Print November Advertising: Print November Advertising: Online November Advertising December Advertising: Print December Advertising: Online December Advertising December Advertising: Print Girl Scouts Magazine Metro Parent Magazine Metro Parent Magazine OC Moms Metro Parent Magazine Metro Parent_ Magazine OC Moms Community Recreation books Note: $0 = No Cost Does not include feather flags, signs, banners, display materials, etc. 75,000 $440 490,000;180,000 page views $1,411 490,000;180,000 page views $416 3,000 $180 490,000;180,000 page views $1,411 490,000;180,000 page views $416 3,000 $180 Indep Twp, Madison Hghts, Orion $1,900 Twp, RARA, RO, Southfield 201 2014 Marketing ' Waterparks Date: I Type: Effort: January Website Clicks Travel Michigan Links: Waterford Oaks 1-Jan Advertising: Pure Michigan Magazine 1-Jan -Print Advertising Oakland County Moms February- Website Clicks Travel Michigan Links_ Waterford Oaks _ 1-Feb Facebook Post: Lifeguards 11-Feb Twitter Lifeguard Tweet - @OCParksNews March Website Clicks Travel Michigan Links: Waterford Oaks _ 17-Mar Twitter Lifeguard Tweet - @DestinationOak 17-Mar Twitter Lifeguard Tweet - @OCParksNews 27-Mar _ E-Blast Oakland County is hiring lifeguards! 1-Apr Event Waterford Chamber home/business expo 23-Apr Twitter Lifeguard Tweet - @Des_tinationOak _ 25-Apr Signage Four, 3' x 5' signs 29-Apr Advertising: Print 29-Apr Advertising: Print 30-Apr ITwitter 30-Apr Twitter 4-May Advertising: Print 4-May Advertising: Print 12-May Advertising: Print 13-May Advertising: Print May Billboard May Advertising: Print 7-May Advertising: Print 7-May Advertising: Print 7-May Advertising: Print 7-May ,Advertising: Print -- 7-MayAdvertising: Print _ 7-May - Advertising: Print Advertising- - _- 1-Jun 13-Jun Advertising: Print__ 27-Jun (Advertising: Print The Oakland Press, Front Page Banner Ad: Lifeguards Macomb Daily, Front Page Banner Ad - Lifeguard Tweet - @DestinationOak Lifeguard Tweet - @OCParksNews Daily Tribune, Front Page Banner Ad: Lifeguards Macomb Daily, Front Page Banner Ad: Lifeguards The Oakland Press, Front Page Banner Ad: Lifeguards The Oakland Press, Sports Page Banner Ad 1-75 and Pontiac Lake Road and WOWP Hour Detroit Magazine's May Travel Issue; Focusing on golf, camping, waterparks and dog parks $1,560 split between 4 different areas _ jTroy Times Ad: Lifeguards _ Madison -Park News Ad: Lifeguards Sterling Heights Sentry Ad: Lifeguards - l Warren Weekly Ad: Lifeguards - - Royal Oak Review Ad: Lifeguards - - -- - - -- -- - -- -- - Woodward Talk Ad: Lifeguards Oakland County Moms The Oakland Press, Front Page Banner Ad The Oakland Press, Front Page Banner Ad Budget: $30,000 Exposure: ;Investment: -- 32 $0 1,000,000 - — - $7,627 -- 3,000 $180 -- 5,000 -- - - �$0 General Awareness �$0 9 - - ---- - ---- ----- $0 General Awareness 1$0 General Awareness $0 5,933 $0 General Awareness $0 Advertise lifeguard jobs $1,140 81,935 $268 81,935 $268 General Awareness _ $0 General Awareness $0 35,859 $1,785, paid by OC HR - 131,280 _ Included in above purchase 158,577 Included in above purchase 81,935 $268 325,251 EOI $3,765 45,000 $390 31,399 $447, paid by OC HR 19,466 $345, paid by OC HR 48,116 $516, paid by OC HR 55,384 $600.75, paid by OC HR - 32,487 _ $483, paid by OC HR 20,045 $356.25, paid by OC HR _ 3,000 $180 81,935 ------- $268 81,935 $268 202 27-Jun Advertising: Print Daily Tribune Banner Ad- 1-Jun Advertising: Print Metro Parent Magazine _ 1tilun Advertising: Digital Metro Parent Magazine 4-Jun Billboard :!Billboard: 1-75/13 1/2 Mile Rd: June 4-23 10-Jun Billboard: 1-75/Pontiac Road: June 10_ -July 22 June _ _Billboard Advertising:- Print Trivia Restaurant Pages WOWP 15-Jun Advertising: Print_ The Oakland Press: Michigan Travel Section 1-Jul Advertising Oakland County Moms II -Jul Advertising: Print The Oakland Press, Front Page Banner Ad II -Jul Advertising: Print The Oakland Press, Front Page Banner Ad 25-Jul Advertising: Print Daily Tribune Banner Ad 1-Aug Advertising _ _ !Oakland County Moms _ 8-Aug Advertising: Print The Oakland Press, Front Page Banner Ad 22-Aug Advertising: Print The Oakland Press, Front Page Banner Ad Note: $0 = No Cost Does not include feather flags, signs, banners, display materials, etc. 11,189 268,000 268,000 571,010 EOI _325,251 EOI 2,000 quarterly 81,935 3,000 -- 81,935 81,935 11,189 3,000 81,935 ,81,935 I $268 $1,411 $416 $4, 000 _ $3,764.80 $500 $268 $180 $268 $268 $500 $180 $268 $268 203 Oakland Col - Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, June 4, 2014 (Continued on Wednesday, June 10, 2014 @ 9:00 a.m.) 9:00 AM - 10:30 AM Agenda Page #'s Action Required Presenter/Phone # (*) -1� Call Meeting to Order ------ G. Fisher 514.9814 Roll Call ------ " 3.,- Pledge of Allegiance ------ " 4: Approval of Agenda Approval G. Fisher/D. Stencil 858.4944 1-3 -5-- Approval of Minutes: Regular Meeting of 05/21/14 Approval V. Valko 858.4603 6 Public Comments: G. Fisher INTRODUCTION: Rose Township Officials D. Stencil Senior Planner - Donna Folland D. Stencil CONSENT AGENDA 4-5 OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive &File J. Phelps 858.5319/D. Stencil 04/30/14 (FM 07, FY14) 6 B Monthly Revenue and Expenditure Comparison Report for Month Ending Receive &File J. Phelps/D. Stencil 04/30/14 (FM 07, FY14) 7 Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive &File J. Phelps/D. Stencil 04/30/14 (FM 07, FY14) 8-9 D Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive &File J. Phelps/D. Stencil For Month Ending 04/30/14 (FM 07, FY14) 10-11 2°d Quarter Contributions Report Receive & File B. Stepp 858.4636/D. Stencil 12-13 F-- 2nd Quarter Temporary Use Permit Report Receive & File M. Prowse 858.4630/D. Stencil 14 G, FY 2014 Non-CIP Projects Update Receive & File M. Donnellon 858.4623/D. Stencil i5 H Preliminary CIP Schedule (previously listed under the EOR) Receive & File M. Donnellon/D. Stencil 16-17 L Property Tax Levy 2nd Quarter Amendment ApprovalBOC J. Phelps/D. Stencil 9. REGULAR AGENDA: 18-50 A. Conceptual Approval of Proposed FY 2015-2017 OCPR Budget ApprovalBOC J. Phelps/D. Stencil B. Construction Approvals: 51-85 1. Addison Oaks — Campground Recreation Pavilion Informational/Approval J. Myers 202.9287/M. Donnellon Informational/Approval M. Donnellon/Z. Crane 975.9628 ers 202.9287/M• Donnellon roval 7. MY al Approvals: Informational/App C. Construction Concep Z. Crane/M Donnellon Pull Thru Sites and Concrete Pads ioval 1. Addison Oaks Pak " Improvements Informational/App' 86-100 J. Myers/M• Donnellon veland Oaks `•Utility Replacement 2.° & playground Rep roval ®�-�32 Concession Informational(App Stencil 3, Groveland Oaks — Playground Replacement royal royal D. Folland 736.1649/D 1133-147 &Independence Oalcs — Change Order App Informational/App land Oaks — Section G Restroom/Shower Renovation commission Review 148-169 D. GrovePhase I Comm Master P1ann�ng' �0-�$0 B. Independe 11nce Oaks Park M R BREAK AT THE DISCRETION OF TM CYIAI 10. STAFF WORTS Month 06 A. Participation and Program Revlew FY 2014, date onals-Consultan d and Beverage Committee Up Amusement Professi 1$1 B. F0° dler, President of Global Management 1. Introduction: Kenny Han 11. RT EXECi7TIVE OFFICER'S RE, RE -PORT EXECIJTNE COMMITTEE RE 182-203 12' OLI) BUSINESS 13. BUSINESS Receive andFile T. Fields 858,0914/ u hes 343-1011 858.4647/T. H g J. Dunleavy P. Castonia 858.0909/D• Stencil Receive and File P. Castonia/D• Stencil Informational D. Stencil G. Fisher G. Fisher G. Fisher 14. NEW -r 148328 ls. ADS®URN 4-"2014 Wate�'f®�'d, . . on W ednesday, Sune 18, 2800 W atkins fake ®ad, eeting- S.00 a.m Commission Meeting Room, Next 1VJf special ®CPR umbers are Area Code (249) unl-ess otherwise noted. All phone n Proposed 2015 Staffing Costs ADD FTE Position DELETE FTE Position ADD FTNE Position DELETE FTNE Position ADD PTNE Position DELETE PTNE Position Reclassify FTE Position Move Positions Total Transactions 9 $772,379 (4) ($286, 622) 2 $77,924 (1) ($65,418) 40 $528,680 (33) ($358,163) 2 $0 52 $0 Total Budget Increase FY2015 $668,780 Food and Beverage (Included in Total Transactions Above) ADD FTE Position 1 $72,772 ADD PTNE Position 34 $408,446 Move Positions 26 $0 Total Increase for Food & Beverage $481,218 Strategic Staffing Allocation (Included in Total Transactions Above) ADD FTE Position 8 $699,607 DELETE FTE Position (4) ($286, 622) ADD FTNE Position 2 $77,924 DELETE FTNE Position (1) ($65,418) ADD PTNE Position 6 $120,234 DELETE PTNE Position (33) ($358,163) Reclassify FTE Position 2 $0 Move Positions 26 $0 Total Increase Strategic Staffing Allocation $187,562 ***Less Vacating 2 (two) Grade 12 Positions During FY2015 ($177,190) Requested Changes FY2015 Salaries & Fringes Full Time Eligible Position Changes ADD 1 Chief Parks & Recreation Business Operations 1 Parks & Recreation Business Development Representative 1 Principal Planner 1 Maintenance Supervisor 1 1 Grounds Maintenance Supervisor 2 Parks Crew Chief 1 GIS/CAD Technician 11 J Food & Beverage Coordinator 9 $772,379 DELETE 1 Parks & Recreation Marketing Supervisor 1 Parks Project Supervisor 2 Groundskeeper ll (n ) ($286,622) Full Time Non -eligible Position Changes ADD 1 User Support Specialist I 1 Office Assistant 11 2 $77,924 DELETE 1 Architectural Engineer 111 (1) ($65,418) Part Time Non -Eligible Position Changes ADD 1 Part Time Construction Inspector 11 2 Part Time Project Advisor 3 Part Time Parks Maintenance Aide 5 Seasonal Program Specialist 29 Food Service Worker 40 $528,680 DELETE 20 Seasonal Laborer 11 Parks & Recreation Program Leader 2 Lifeguard t r r Requested Changes FY2015 Salaries & Fringes Position Classification Changes RECLASSIFY & TRANSFER 1 Parks Supervisor (from Golf Revenue Supervisor) 1 Parks Supervisor (from Recreation Specialist) 2 $0 Positions Moved Within Parks & Recreations Budget Centers TRANSFER 14 Parks Helper 1 Assistant Park Supervisor 1 Parks Supervisor 1 Grounds Equipment Mechanic 1 Project Advisor 1 Recreation Program Supervisor 1 Seasonal Program Specialist 1 Educational Resources Specialist 5 Student 26 Parks & Recreation Attendants 52 $0 Total Cost of from+ s(,nrie.,%, l=ringer FY20.1.€._ $668,780 ***The following items are budgeted but will not be spent in FY2015: Less Vacating 2 (two) Grade 12 Positions ($177,190) Pog JtenWSavin s - 3 Year Projection based on FY15 Rates (Potential Savings if filled internally) Position # Position Step FY15 Frinae +Salary # Positions FY15 Savinas FY16 Savinas FY27 Savinas Total Yr Prolected Savinas Grade 12 1 Year Step $88,595.22 @ -2 ($177,190.43) ($181,108.28) ($159,134.88) ($517,433.59) Grade 13 1 Year Step $92,531.83 @ -2 ($185,063.65) ($189,274.74) ($189,274.74) ($563,613.14) Grade 14 1 Year Step $96,683.16 @ -2 ($193,366.32) ($197,913.74) ($207,200.39) ($598,480.44) I Fiscal Plan - Property Tax Update - DRAFT A recommendation of the Fiscal Plan presented at the June 5th Finance Committee to revise property tax revenue impacts the Parks and Recreation Commission budget document, which was presented on June 4. For the following Fiscal Years, the Property Tax Levy and Planned Use of Balance account is adjusted: 601637 Property Tax Levy: Fiscal Year June 4th Amount Adiustment FY2015 $11,780,000 ($108,000) FY2016 $12,251,200 ($229,200) FY2017 $12,742,000 ($359,000) 665882 Planned Use of Balance: FY2015 $6,394,330 $108,000 FY2016 $6,169,540 $229,200 FY2017 $5,803,840 $359,000 Revised Budget $11,672,000 $12,022,000 $12,383,000 $6,502,330 $6,398,740 $ 6,162, 840 In addition, the decrease in Property Tax Levy which is offset by an increase in the Planned Use of Balance, also impacts the Unrestricted — Net Position portion of the balance sheet, as follows: June 4t" Budget Document: Unrestricted — Net Position Illustrative Net Position - Unrestricted Operating Reserve Capital Reserve FY2015 Capital Equipment FY2015 Planned Use of Fund Balance Capital Improvement Plan: Total Active CIP Projects Amount Available for Conceptual CIP and Capital Equipment Total Capital Improvement Plan Total Net Position - Unrestricted as of September 30, 2013 $9,234,485.99 51,540,656.01 $5,750,000.00 $7,000,000.00 $588,000.00 $6,394,330.00 $10,775,142.00 $30,507,472.00 June 4th Budget Document: Unrestricted — Net Position (REVISED) Illustrative Net Position - Unrestricted Operating Reserve $5,750,000.00 Capital Reserve $7,000,000.00 FY2015 Capital Equipment $588,000.00 FY2015 Planned Use of Fund Balance $6,502,330.00 Capital Improvement Plan: Total Active CIP Projects $9,234,485.99 Amount Available for Conceptual CIP and Capital Equipment $1.432,656.01 Total Capital Improvement Plan $10,667,142.00 Total Net Position - Unrestricted as of September 30, 2013 $30,507,472.00 Attached are the reports from the June 4th budget document which required updates to accommodate the revised Property Tax Levy related adjustments: Pages 1-3 Executive Officer's Proposed FY2015 Budget Message Pages 4-7 FY2015 Revenue and Expense Pages 8-10 FY2014 — FY2015 Revenue Comparison Pages 14,16-19 FY2015 — FY2017 Rev/Exp Comparison Pages 20-24 FY2015 — FY2017 Line -Item Budget Pages 26-27 Active CIP Projects and Statement of Net Position Pages 28-30 Categorical Variance and Budget Highlights Pages 49-51 P&R Administrative Services Page 126 Planned Use of Balance Regarding the usage of Fund Balance, Lynn Sonkiss mentions: "Planned Use of Fund Balance is used for budgeting purposes to show that the fund is not in structural balance whereby the budgeted fund expenses exceed the budgeted revenues. Generally, Fund Balance is used to fund one-time costs or used to intentionally bring down fund balance to a specified target level." Oakland County Parks and Recreation Commission: Executive Officer's Financial Summary • FY 2015 Operating Budget $26,999,991 • FY 2016 Operating Budget $27,246,401 • FY 2017 Operating Budget $27,371,501 • FY 2015 Operating Equipment Requests — Schedule F - $588,000 • FY 2015, FY 2016, and FY 2017 Capital Improvement Program Budget Plan $10,667,142 • FY 2015 Net Position - Operating Reserve Account is $5,750,000 (25%) • FY 2015 Net Position - Capital Account Reserve is $7,000,000 Executive Officer's Message Enclosed are the proposed budgets for operations, capital equipment and capital projects for the Oakland County Parks and Recreation Commission for Fiscal Years 2015, 2016 and 2017. Parks and Recreation staff and Fiscal Services staff have prepared these budgets using results from the county -wide survey, the history of revenue and expense, service demands, and outcomes from planning sessions with operational staff and the commission. We continue to budget revenue on a conservative basis and expense on a realistic basis. Because of the continued economic decline, there continues to be a decrease in the county properties' taxable values and the subsequent millage revenue derived from the property tax levy for the parks and recreation system. Therefore, expenditure requests were scrutinized in great detail and then decreased in order to balance the budget. Budgets for FY 2015 through FY 2017 were developed from the FY 2014 budget. Property tax revenue adjustments were based on recommendations from the County's Management & Budget department utilizing the current taxable value information contained in the April 2014 Equalization Report and other economic forecasts: FY 2015 projected increase (1.65%) FY 2016 projected increase (3.00%) FY 2017 projected increase (3.00%). REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE*: d Pam bme Qua t,NO tanefUU an Nice for rks and re°o Pro %de outs sa efa ices. as a �Norid ataes a e n P d, accessxbie a d among budget units to n °{ being re best Prd es' a °n5 §or may vE been reallocate aGfiG planning d the vino Nice using eet visitor exP e benefits ha he Rn1e of Strategic mission sk t lent f '- den nee needed to me 5ta salary and fang aced °n t to o� Pev �gand tO, °nt- the me . enG,es or exarnP 8 xtte n9es have Inoreasedost recoveN Gomm` d o visitors, m�iiion an 'haeves pr* g and 015 op eratlon r 30, 2 lnterna�rucosts f r 1 2014 Septembe 2016 GommenGe Octobe 30, reflect et�ear Cycles ber 1 2015 - September gUdg budget year ��, enGe OGW September 30, 2017 budget prpr ® FY 2015 year ,NiU coma' ce October 1, 2016 ears and its triennial avenue budget includes. FY 2015 budgetd etyear,N'ii GOrr`rnen my of Oakland's fiscal y q 26°l0 Che �� 2015 r ® F�` 2017 bug ,Kith the COu ended budget by ® -Chese dates Odind�de m the FY 2013 am Note. up fr° �e 26�ggg,9g1 p00��3,2%1 FY Za15even d revenue budget is � der NiiUa9e �11,672, eases for Mende one 11 loi 50 �1.22°l°l personnel d deiet�onsto e Zhe re°orr� es from th ars �30,OOOvenue �32g' % Of note' additions a prOpefkU � �axprior is & Oth91R�31.35% �2 3°l°l et by 4 26and P°S�tion ome on ifwest, S $S' 05 502,33 Y 2013 amended budg e of 31D paling inGreas 1nG for Service d Balance �5' the F dad 5a1aN . tNe. ® Ch nge6 Use of Fun 9�gg� UP frog 5 recomrne ncess\on in\ba ® p1a budget is $2 Co ty ExeGum odate the co ease ense b to the un d aGco rn 0A5 Sxp exP due an ommended nP ease of $355sonai requ�rernEnts ni The reG ads With sea E-42015 refs stat�n9 ne beer iE �Qn GUMS'NT P AGE JUKE hth eUOGEr Ufl REF�'EGTS PROPER-r.t'rAX EEVENUE ApJUs'CMEN� The FY 2015 expense budget includes: ® Salaries expense $8,927,152 (33.06%) ® Fringe Benefits expense $3,534,785 (13.09%) ® Contractual Services expense $7,815,045 (28.94%} ® Commodities expense $1,272,843 (4.71%) • Depreciation expense $3,156,900 (11.69%) ® Internal Services expense $2,293,266 (8.49%) A Fiscally Sound Budget Package ana ement Team, Fiscal/Operational staff and I firmly believe foeFY2015-FY20g7t shows our dedicated commitment to offer the enclosed The Administrative Mg highest quality facilities, programs, and services to the residents of Oakland County Sincerely, Daniel J. Stencil, Executive Officer TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: REFLECTS PROPERTY FY 2015 Operating Budget Revenue and Expense fluor m $25,000,000 - $20,000,000 - 2015 Revenues $15,000,000 - $26,999,991 $26,999,991 2015 Expenses $12,461,937 $7,815,045 $3,156,Q2 293,266 $1,272,843 n Oda �GQ'�0� `G05 'l �O�J �0 .� GOB a� 5 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: Fund: 50800 Parks and Recreation Oakland County Parks and Recreation Commission Recommended Budget Revenue and Expense Summary - Schedule A FY2015 Recommended Budget Revenue Over Subsidy Revenues Expenses (Under) N Program Group / Department Expense Percent Administration PR Administrative Services 11,957,525 7,532,374 4,425,151 -58.75% Total 11,957,525 7,532,374 4,425,151 -58.75% Capital Improvement PR Capital Improvement 45,000 0 45,000 -100.00% Total 45,000 0 45,000 -100.00% Conference Centers PR Addison Oaks Conference Ctr 125,000 214,778 (89,778) 41.80% PR White Lake Oaks Conf Center 51,000 192,182 (141,182) 73.46% PR Glen Oaks Conference Center 175,000 200,898 (25,898) 12.89% PR Springfield Oaks Concession 12,000 37,730 (25,730) 68.20% PR Lyon Oaks Conference Center 120,000 239,059 (119,059) 49.80% Total 483,000 884,647 (401,647) 45.40% Countv Market PR Oakland County Market 195,200 219,908 (24,708) 11.24% Total 195,200 219,908 (24,708) 11.24% Fiscal Services - P&R Fiscal Services Administration 0 126,809 (126,809) 100.00% Fiscal Services Parks and Rec 0 246,262 (246,262) 100.00% Total 0 373,071 (373,071) 100.00% Golf PR White Lake Oaks Golf 729,128 872,376 (143,248) 16.42% PR Glen Oaks Golf 802,000 624,344 177,656 -28.45% PR Red Oaks Golf 336,700 741,584 (404,884) 54.60% REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: (Fund: 50800 Parks and Recreation Oakland County Parks and Recreation Commission Recommended Budget Revenue and Expense Summary - Schedule A FY2015 Recommended Budget Revenue Over Subsidy Revenues I Expenses I (Under) Percent w Program Group / Department Expense PR Springfield Oaks Golf 666,654 918,809 (252,155) 27.44% PR Lyon Oaks Golf 1,194,500 1,659,482 (464,982) 28.02% Total 3,728,982 4,816,595 (1,087,613) 22.58% Parks PR Addison Oaks Park 512,516 1,459,351 (946,835) 64.88% PR Groveland Oaks Park 753,150 1,344,413 (591,263) 43.98% PR Orion Oaks Park 132,000 144,479 (12,479) 8.64% PR Independence Oaks Park 320,528 1,373,804 (1,053,276) 76.67% PR Red Oaks Dog Park 42,000 65,966 (23,966) 36.33% PR Springfield Oaks Activity 112,375 330,216 (217,841) 65.97% PR Waterford Oaks Activity Ctr 77,405 873,950 (796,545) 91.14% PR Red Oaks Park 12,000 137,712 (125,712) 91.29% PR Lyon Oaks Park 160,000 318,309 (158,309) 49.73% PR Rose Oaks Park 3,000 42,550 (39,550) 92.95% PR Highland Oaks Park 9,930 44,750 (34,820) 77.81% Total 2,134,904 6,135,500 (4,000,596) 65.20% Planned Use of Fund Balance PR Planned Use of Balance 6,502,330 0 6,502,330 -100.00% Total 6,502,330 0 6,502,330 -100.00% Recreation PR Rec Programs and Services 277,000 1,247,958 (970,958) 77.80% PR Red Oaks Waterpark 1,027,650 1,496,174 (468,524) 31.31% PR Waterford Oaks Waterpark 622,900 1,125,094 (502,194) 44.64% PR Bicycle Motocross 17,500 52,306 (34,806) 66.54% PR Catalpa Oaks 8,000 124,573 (116,573) 93.58% Total 1,953,050 4,046,105 (2,093,055) 51.73% REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: ip Fund: 50800 Parks and Recreation Program Group / Department Technical Support PR Facilities and Maintenance Total Grand Total Oakland County Parks and Recreation Commission Recommended Budget Revenue and Expense Summary - Schedule A FY2015 Recommended Budget Revenue Over Subsidy Revenues Expenses (Under) Percent Expense 0 2,991,791 (2,991,791) 100.00% 0 2,991,791 (2,991,791) 100.00% 26,999,991 26,999,991 0 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: FY 2014 Amended Budget and FY 2015 Operating Budget Revenue Comparisons $30,000,000 - $29,000,000 - $28,000,000 - $2659993991 $27,000,000 - $26,000,000 - $25,000,000 - $24,000,000 - $23,000,000 - $22,000,000 - $21,000,000 - $20,000,000 FY 2015 Budget Revenues REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: (5 Fund: 50800 1 Parks and Recreation MProgram Group / Department Administration PR Administrative Services Total Caoital Improvement PR Capital Improvement Total Conference Centers PR Addison Oaks Conference Ctr PR White Lake Oaks Conf Center PR Glen Oaks Conference Center PR Springfield Oaks Concession PR Lyon Oaks Conference Center Total Countv Market PR Oakland County Market Total Golf PR White Lake Oaks Golf PR Glen Oaks Golf PR Red Oaks Golf PR Springfield Oaks Golf PR Lyon Oaks Golf Total Nature Center PR Independence Oaks NatureCtr Total Parks PR Addison Oaks Park PR Addison Oaks Conference Ctr PR Grcveland Oaks Park PR Orion Oaks Park PR Independence Oaks Park Oakland County Parks and Recreation Commission Recommended Budget Revenue Comparison Summary - Schedule B FY2014 and FY2015 Comparison FY 2012 FY 2013 FY 2014 FY 2015 FY2015 Compared to FY2014 Actual Actual Adopted I Amended Budget Recommended Budget As Of 5/31 Amount Percent 11,936,239 11,489,968 12,175,525 12,175,525 11,957,525 (218,000) -1.82% 11,936,239 11,489,968 12,175,525 12,175,525 11,957,525 (218,000) -1.82% 56,796 288,141 45,000 45,000 45,000 0 0.00% 56,796 288,141 45,000 45,000 45,000 0 0.00% 0 0 140,000 140,000 125,000 (15,000) -12.00% 0 0 51,000 51,000 51,000 0 0.00% 0 0 200,000 200,000 175,000 (25,000) -14.29% 0 0 12,000 12,000 12,000 0 0.00% 0 0 105,000 105.000 120,000 15,000 12,50% 0 0 508,000 508,000 483,000 (25,000) -5.18% 88,128 236,279 181,450 181,450 195,200 13,750 7.04% 88,128 236,279 181,450 181,450 195,200 13,750 7.04% 824,794 810,478 729,128 729,128 729,128 0 0.00% 1,041,177 975,115 774,000 774,000 802,000 28,000 3.49% 349,154 338,557 325,200 325,200 336,700 11,500 3.42% 702,776 680,221 693,254 693,254 666,654 (26,600) -3.99% 1,300,602 1,318,560 1,126,000 1,126,000 1,194,500 68,500 5.73% 4,218,504 4,122,930 3,647,582 3,647,582 3,728,982 81,400 2.18% 28,907 423 0 0 0 0 0.00% 28,907 423 0 0 0 0 0.00% 518,759 553,087 486,180 486,180 512,516 26,336 5.14% 104,655 108,823 0 0 0 0 0.00% 749,463 762,420 753,300 753,300 753,150 (150) -0.02% 128,263 131,861 109,500 109,500 132,000 22,500 17.05% 285,743 277,230 319,198 319,198 320,528 1,330 0.41% REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE 4: Fund: 50800 Parks and Recreation Oakland County Parks and Recreation Commission Recommended Budget Revenue Comparison Summary - Schedule B FY2014 and FY2015 Comparison FY 2012 FY 2013 FY 2014 Adopted Amended Budget FY 2015 FY2015 Compared to FY2014 f I Program Group / Department 9 p Actual Actual Budget � As Of 5/31 Recommended Amount ( Percent PR Red Oaks Dog Park 37,464 39,859 42,000 42,000 42,000 0 0.00% PR Springfield Oaks Activity 85,802 90,677 81,463 81,463 112,375 30,912 27.51% PR Waterford Oaks Activity Ctr 58,184 71,263 35,173 35,173 77,405 42,232 54.56% PR Red Oaks Park 0 14,189 9,500 9,500 12,000 2,500 20.83% PR Lyon Oaks Park 141,525 148,554 100,000 100,000 160,000 60,000 37,50% PR Rose Oaks Park 6,123 155,205 2,500 2,500 3,000 500 16.67% PR Highland Oaks Park 6,725 9,694 9,640 9,640 9,930 290 2.92% Total 2,122,706 2,362,861 1,948,454 1.948,454 2,134,904 186,450 8.73% Planned Use of Fund Balance PR Planned Use of Balance 0 0 5,289,133 5,390,648 6,502,330 1,111,682 17.10% Total 0 0 5,289,133 5,390,648 6,502,330 1,111,682 17.10% Recreation PR Rec Programs and Services 231,263 259,669 244,000 264,000 277,000 13,000 4.69% PR Red Oaks Waterpark 1,398,880 972,777 1,036,800 1,036,800 1,027,650 (9,150) -0.89% PR Waterford Oaks Waterpark 678,015 541,130 672,850 672,850 622,900 (49,950) -8.02% PR Bicycle Motocross 14,445 13,810 17,700 17,700 17,500 (200) -1.14% PR Waterford Oaks Toboggan 2,610 0 0 0 0 0 0.00% PR Catalpa Oaks 2,628 7,278 8,000 8,000 8,000 0 0.00% Total 2,327,841 1,794,663 1,979,350 1,999,350 1,953,050 (46,300) -2.37% Grand Total 20,779,121 20,295,265 25,774,494 25,896,009 26,999,991 1,103,982 4.09% REFLECTS PROPERTY TAX REVENUE. ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: /0 Five Year (FY 2013 - FY 2017) Operating Budget Revenue Comparisons $30,000,000 $29,000,000 - $28,000,000 - $27,000,000 $26,000,000 - $25,000,000 - $24,000,000 - $23,000,000 - $22,000,000 - $21,000,000 - $20,295,265 $20,000,000 FY 213 Actual $25,896,009 FY 2014 EhwiwbVf Budget $2659995991 FY 2015 Budget Revenue REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: 1 $271246,401 $27,371,501 FY 2016 FY Budget 2017Budget Fund: 50800 Parks and Recreation Oakland County Parks and Recreation Commission Recommended Budget Summary - Schedule D FY2015 - FY2017 Recommended Budget FY 2012 FY 2013 FY 2014 Adopted Amended Budget FY 2015 FY 2016 I FY 2017 Departments / Revenue & Expense Actual Actual Budget As Of 5/31 Recommended Recommended Recommended Fiscal Services Administration Revenues 0 0 0 0 0 0 0 Expenditures 128,183 128,747 125,502 125,502 126,809 126,809 126,809 Fiscal Services Parks and Rec Revenues 0 0 0 0 0 0 0 Expenditures 218,376 210,893 243,739 243,739 246,262 246,262 246,262 PR Addison Oaks Conference Ctr Revenues 104,655 108,823 140,000 140,000 125,000 125,000 125,000 Expenditures 270,898 193,328 282,828 282,828 214,778 214,778 214,778 PR Addison Oaks Park Revenues 518,759 553,087 486,180 486,180 512,516 512,516 512,516 Expenditures 1,356,219 1,329,739 1,387, 829 1,387,829 1,463,417 1,463,417 1,463,417 PR Administrative Services Revenues 11,936,239 11,489,968 12,175,525 12,175,525 11,957,525 12,307,525 12,668,525 Expenditures 4,850,685 5,241,545 6,501,585 6,603,100 7,484,525 7,730,783 7,855,883 PR Bicvcle Motocross Revenues 14,445 13,810 17,700 17,700 17,500 17,500 17,500 Expenditures 49,630 49,300 57,384 57,384 53,557 53,557 53,557 PR Capital Improvement Revenues 56,796 288,141 45,000 45,000 45,000 45,000 45,000 Expenditures 0 (0) 0 0 0 0 0 PR Catalpa Oaks Revenues 2,628 7,278 8,000 8,000 8,000 8,000 8,000 Expenditures 43,132 76,861 123,030 123,030 125,824 125,824 125,824 PR Facilities and Maintenance Revenues 0 0 0 0 0 0 0 Expenditures 1,114,224 1,165,001 2,689,574 2,599,551 2,991,791 2,991,791 2,991,791 PR Glen Oaks Conference Center Revenues 0 0 200,000 200,000 175,000 175,000 175,000 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE* 14 Fund: 50800 Parks and Recreation Oakland County Parks and Recreation Commission Recommended Budget Summary - Schedule D FY2015 - FY2017 Recommended Budget FY 2012 I FY 2013 FY 2014 � Adopted Amended Budget FY 2015 I FY 2016 I FY 2017 i � Departments / Revenue & Expense Actual Actual Budget I As Of 5/31 Recommended Recommended Recommended Expenditures 0 0 201,898 208,324 200,898 200,898 200,898 PR Glen Oaks Golf Revenues 1,041,177 975,115 774,000 774,000 802,000 802,000 802,000 Expenditures 1,143,848 1,050,894 847,477 847,477 624,344 624,344 624,344 PR Groveland Oaks Park Revenues 749,463 762,420 753,300 753,300 753,150 753,150 753,150 Expenditures 1,157,545 1,182,846 1,257, 024 1,257,024 1,348,479 1,348,479 1,348,479 PR Hiahland Oaks Park Revenues 6,725 9,694 9,640 9,640 9,930 9,930 9,930 Expenditures 66,688 59,227 38,600 38,600 44,750 44,750 44,750 PR Indeoendence Oaks Park Revenues 285,743 277,230 319,198 319,198 320,528 320,528 320,528 Expenditures 871,836 987,103 1,339,942 1,349,916 1,377,870 1,377,870 1,377,870 PR Indeoendence Oaks Nature Ctr Revenues 28,907 423 0 0 0 0 0 Expenditures 204,033 99,734 0 0 0 0 0 PR Lvon Oaks Conference Center Revenues 0 0 105,000 105,000 120,000 120,000 120,000 Expenditures 0 0 236,059 236,059 239,059 239,059 239,059 PR Lvon Oaks Golf Revenues 1,300,602 1,318,560 1,126, 000 1,126,000 1,194,500 1,194,500 1,194,500 Expenditures 1,595,488 1,634,747 1,714,644 1,714,644 1,659,482 1,659,482 1,659,482 PR Lvon Oaks Park Revenues 141,525 148,554 100,000 100,000 160,000 160,000 160,000 Expenditures 293,346 295,936 333,752 333,752 322,375 322,375 322,375 PR Oakland Countv Market Revenues 88,128 236,279 181,450 181,450 195,200 195,200 195,200 Expenditures 47,429 234,562 203,067 203,067 219,908 219,908 219,908 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE* /7 Fund: 50800 Parks and Recreation Oakland County Parks and Recreation Commission Recommended Budget Summary - Schedule D FY2015 - FY2017 Recommended Budget j FY 2012 Actual FY 2013 Actual I FY 2014 Adopted I Amended Budget FY 2015 I FY 2016 I FY 2017 rr Departments /Revenue &Expense I Budget f As Of 5131 Recommended Recommended Recommended PR Orion Oaks Park Revenues Expenditures 128,263 157,098 131,861 109,500 109,500 132,000 132,000 132,000 170,502 133,465 133,465 144,479 144,479 144,479 PR Rec Proqrams and Services Revenues Expenditures 231,263 259,669 244,000 264,000 277,000 277,000 277,000 1,012,228 1,223,814 1,166,067 1,186,067 1,247, 958 1,248,110 1,248,110 PR Red Oaks Doq Park Revenues Expenditures 37,464 39,859 42,000 42,000 42,000 42,000 42,000 73,159 80,596 59,327 59,327 65,966 65,966 65,966 Red Oaks Golf Revenues Expenditures 349,154 338,557 325,200 325,200 336,700 336,700 336,700 599,578 859,046 643,492 643,492 745,650 745,650 745,650 Red Oaks Park Revenues Expenditures 0 14,189 9,500 9,500 12,000 12,000 12,000 0 108,021 110,448 110,448 137,712 137,712 137,712 Red Oaks Wateroark Revenues Expenditures 1,398,880 972,777 1,036,800 1,036,800 1,027,650 1,027,650 1,027,650 1,237,330 1,259,135 1,469,722 1,503,903 1,503,676 1,503,676 1,503,676 PR Rose Oaks Park Revenues Expenditures 6,123 155,205 2,500 2,500 3,000 3,000 3,000 45,157 48,588 34,050 34,050 42,550 42,550 42,550 PR Springfield Oaks Golf Revenues Expenditures 0 0 12,000 12,000 12,000 12,000 12,000 0 0 42,030 42,030 37,730 37,730 37,730 PR Springfield Oaks Golf Revenues Expenditures 702,776 680,221 693,254 693,254 666,654 666,654 666,654 724,439 680,409 874,112 874,112 922,875 922,875 922,875 PR Springfield Oaks Park Revenues 85,802 90,677 81,463 81,463 112,375 112,375 112,375 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: (Fund: 50800 i Parks and Recreation Departments / Revenue & Expense Expenditures PR Waterford Oaks Parks Revenues Expenditures PR Waterford Oaks Watemark Revenues Expenditures PR Waterford Oaks Tob000an Revenues Expenditures PR White Lake Oaks Conference Center Revenues Expenditures PR White Lake Oaks Golf Revenues Expenditures PR Planned Use of Fund Balance Revenues Expenditures Grand Totals: Revenues Expenditures Oakland County Parks and Recreation Commission Recommended Budget Summary - Schedule D FY2015 - FY2017 Recommended Budget FY 2012 Actual FY 2013 Actual FY 2014 Adopted Amended Budget FY 2015 FY 2016 I FY 2017 Budget As Of 5/31 Recommended Recommended Recommended 378,692 362,492 428,047 428,047 334,282 334,282 334,282 58,184 71,263 35,173 35,173 77,405 77,405 77,405 520,095 695,815 1,103,576 1,103,576 878,016 878,016 878,016 678,015 541,130 672,850 672,850 622,900 622,900 622,900 939,713 895,144 1,055,002 1,055,002 1,126,345 1,126,345 1,126,345 2,610 0 0 0 0 0 0 153,093 0 0 0 0 0 0 0 0 51,000 51,000 51,000 51,000 51,000 0 0 173,082 212,524 192,182 192,182 192,182 824,794 810,478 729,128 729,128 729,128 729,128 729,128 856,467 880,750 898,140 898,140 876,442 876,442 876,442 0 0 5,289,133 5,390,648 6,502,330 6,398,740 6,162,840 0 0 0 0 0 0 0 20,779,121 20,295,265 25,774,494 25,896,009 26,999,991 27,246,401 27,371,501 20,108,610 21,204,776 25,774,494 25,896,009 26,999,991 27,246,401 27,371,501 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE *: / 9 Fund: ' 50800 - Parks and Recreation OAKL.AND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2013 FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 Account Number/Description Actual Adopted Budget Amended Budget I Amended + Amended I County Exec. County Exec, l County Exec. Plan Plan Recommended Recommended 1 Recommended Revenues Revenue Propertv taxes 601208 601637 Delinquent Tax Prior Years Property Tax Levy 27,673 11,370,430 30,000 30,000 30,000 30,000 30,000 30,000 30,000 11,398,104 11,890,000 11,920,000 11,890,000 11,920,000 11,890,000 11,920,000 11,890,000 11,672,000 12,022,000 12,383,000 Charoes for Services 11,920,000 11,702,000 12,052,000 12,413,000 630084 630301 Antenna Site Management Commission Contracts 54,344 3,739 55,228 55,228 63,592 63,592 59,866 59,866 59,866 630308 Commission Food Services 489,188 9,100 555,300 9,100 555,300 9,100 555,300 9,100 8,40D 8,400 8,400 630469 Deck Tennis 5,940 6,305 6,305 6,305 555,300 6,305 514,600 514,600 514,600 630644 630651 Entrance Fees Gen Admission Entrance Fees Swimming Class 1,466,685 1,650,000 1,650,000 1,650,000 1,650,000 6,305 1,600,000 6,305 1,600,000 6,305 1,600,000 630693 Fees Camping 2,712 965,964 3,000 896,000 3,000 896,000 3,000 896,000 3,000 896,000 3,000 3,000 3,000 630700 Fees Day Use 623,675 582,750 582,750 582,750 582,750 916,000 630,750 916,000 630,750 916,000 630707 Fees Driving Range 79,043 75,000 75,000 75,000 75,000 79,000 630,750 630347 631001 Greens Fees Interest on Delinquent Taxes 2,522,537 (8,490) 2,416,ODD 2,416,000 2,416,000 2,416,000 2,486,000 79,000 2,486,000 79,000 2,486,000 631127 Maintenance Contracts 9,787 (8,000) 6,000 (8,000) 6,000 (8,000) 6,000 (8,000) (8,000) (8,000) (8,000) 631253 Miscellaneous 5,963 4,900 4,900 4,900 6,000 4,900 8,000 4,850 8,000 8,000 631330 NSF Check Fees 50 25 25 25 4,850 4,850 631771 Reimb 3rd Parry 3,461 0 0 0 25 25 25 25 631799 631911 Reimb Contracts Rent House 22,016 19,000 19,000 19,000 0 19,000 0 19,000 0 19,000 0 19,000 631918 Rental Equipment 75,515 87,557 91,078 102,600 91,078 102,600 91,078 102,600 91,078 89,740 89,740 89,740 631925 Rental Facilities 376,172 332,025 332,025 332,025 102,600 332,025 96,500 96,500 96,500 631932 631946 Rental Golf Carts 992,579 976,800 976,800 976,800 976,800 461,275 993,000 461,275 993,000 461,275 993,000 632037 Rental Units or Events Sales Retail 175,259 193,000 193,000 193,000 193,000 195,000 195,000 195,000 632128 Special and Sanctioned Races 138,208 6,955 134,500 9,500 134,500 9,500 134,500 9,500 134,500 134,000 134,000 134,000 632135 Special Contracts 122,536 102,250 102,250 102,250 9,500 102,250 9,500 125,100 9,500 9,500 632261 Temporary Licenses 151,540 0 0 0 125,100 125,100 632443 632471 Water Feature Ride Weekly Races 24,322 28,000 28,000 28,000 0 28,000 0 28,000 0 28,000 p 28,000 4,858 8,402,116 6,000 8,246,361 6,000 8,246,361 6,000 8,254,725 6,000 8,254,725 6,000 8,465,911 6,000 8,465,911 6,000 Contributions 8,465,911 650104 Contributions Operating 96,241 12,000 32,000 12,000 12,000 22,000 22,000 96,241 12,000 32,000 12,000 12,000 22,000 22,000 22,000 22,000 Investment Income 655077 655385 Accrued Interest Adjustments Income from Investments 25,994 12,000 12,000 12,000 12,000 12,000 12,000 12,000 655462 Increase Market Value Invest 251,167 (195,359) 250,000 0 250,000 250,000 250,000 250,000 250,000 250,000 0 0 0 0 0 0 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE Fund: 50800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2013 FY 2014 FY 2015 FY 2016 FY 2015 FY 2" 6 FY 2017 Actual I Adopted ' Amended i Amended I Amended I County EeoCountyExec,County I I Exec. Account NumberlDescription Budget Budget I Plan Plan Recommended Recommended Recommended 81,802 262,000 262,000 262,000 262,000 262,000 262,000 262,000 Planned Use of Fund Balance 665882 Planned Use of Balance 0 5,289,133 5,390,648 5,496,353 5,619,712 6,502,330 6,398,740 6,162,840 0 5,289,133 5,390,648 5,496,353 5,619,712 6,502,330 6,398,740 6,162,840 Other Revenues 670057 Adjustment Prior Years Revenue 5 0 0 0 0 0 0 0 670114 Cash Overages 863 0 0 0 0 0 0 0 670513 Prior Years Revenue 1,190 0 0 0 0 0 0 0 670570 Refund Prior Years Expenditure 183 0 0 0 0 0 0 0 670627 Sale of Equipment 4,441 0 0 0 0 0 0 0 670741 Sale of Scrap 6,492 0 0 0 0 250 250 250 13,174 0 0 0 0 250 250 250 Gain or Loss on Excha of Asset 675354 Gain on Sale of Equip 15,937 0 0 0 0 500 500 500 675660 Gain on Sale of Vehicles 1,246 0 0 0 0 0 0 0 675661 Loss on Sale of Vehicles (1,495) 0 0 0 0 0 0 0 15,689 0 0 0 0 500 500 500 Revenue 20,007,125 25,729,494 25,851,009 25,945,078 26,068,437 26,954,991 27,201,401 27,326,501 Other Financing Sources Capital Contributions 690189 Capital Asset Contributions 288,141 45,000 45,000 45,000 45,000 45,000 45,000 45,000 288,141 45,000 45,000 45,000 45,000 45,000 45,000 45,000 Other Financing Sources 288,141 45,000 45,000 45,000 45,000 45,000 45,000 45,000 Grand Total Revenues 20,295,265 25,774,494 25,896,009 25,990,078 26,113,437 26,999,991 27,246,401 27,371,501 Expenditures Personnel Salaries 702010 Salaries Regular 6,802,896 8,193,182 8,208,294 8,293,957 8,379,016 8,765,457 8,941,000 9,030,100 702030 Holiday 162,278 0 0 0 0 0 0 0 702050 Annual Leave 244,854 0 0 0 0 0 0 0 702080 Sick Leave 72,000 0 0 0 0 0 0 0 702100 Retroactive 799 0 0 0 0 0 0 0 702120 Jury Duty 341 0 0 0 0 0 0 0 702140 Other Miscellaneous Salaries 46,283 0 0 0 0 0 0 0 702190 Workers Compensation Pay (322) 0 0 0 0 0 0 0 702200 Death Leave 6,519 0 0 0 0 0 0 0 712020 Overtime 167,906 148,195 148,195 148,195 148,195 161,695 161,695 161,695 712040 Holiday Overtime 6,979 0 0 0 0 0 0 0 7,510,532 8,341,377 8,356,489 8,442,152 8,527,211 8,927,152 9,102,695 9,191,795 Fringe Benefits REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: Fund: 50800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2013 FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 Account Number/Description Actual Adopted Budget Amended Budget Amended , Amended I County Exec. I County Exec. County Exec. Plan Plan Recommended Recommended Recommended 722740 722750 Fringe Benefits Workers Compensation 0 74,947 3,248,137 3,248,137 3,286,285 3,324,433 3,534,785 3,605,500 3,641,500 722760 Group Life 11,164 0 0 0 0 0 0 0 0 0 0 0 722770 Retirement 1,417,233 0 0 0 0 0 0 0 722780 Hospitalization 787,934 0 0 0 0 0 0 0 722790 Social Security 346,336 0 0 0 0 0 0 0 722800 Dental 57,212 0 0 0 0 0 0 0 0 722810 Disability 51,837 0 0 0 0 0 0 0 722820 Unemployment Insurance 27,569 0 0 0 0 0 0 722850 Optical 5,740 0 0 0 0 0 0 0 0 722900 Fringe Benefit Adjustments 0 0 1,556 1,618 1,618 0 0 0 2,779,972 3,248,137 3,249,693 3,287,903 3,326,051 3,534,785 0 3,605,500 0 3,641,500 Personnel Operatino Expenses 10,290,504 11,589,514 11,606,182 11,730,055 11,853,262 12,461,937 12,708,195 12,833,295 Contractual Services 730037 Adj Prior Years Exp 229,299 0 0 0 0 730072 730093 Advertising Appraisal Fees 0 0 0 0 0 0 0 280,000 0 280,000 0 280,000 730121 Bank Charges 9,149 1,000 7,000 1,000 7,000 1,000 7,000 1,000 7,000 1,000 8,515 1,000 8,515 1,000 8,515 730198 Building Maintenance Charges 536,271 2,068,155 2,068,155 1,918,655 1,918,655 2,030,475 2,030,475 2,030,475 730240 Cash Shortage 943 0 0 0 0 0 730247 Charge Card Fee 66,114 73,442 73,442 73,692 73,692 75,292 0 75,292 0 75,292 730373 Contracted Services 171,351 250,000 250,000 250,000 250,000 160,000 160,000 160,000 730429 Custodial Services 22,560 25,400 25,400 25,400 25,400 28,400 28,400 28,400 730520 Design Fees 25,299 30,000 30,000 15,000 15,000 65,000 65,000 65,000 730562 Electrical Service 573,686 775,032 775,032 775,032 775,032 711,932 711,932 711,932 730611 Employees Medical Exams 457 0 0 0 0 0 730646 Equipment Maintenance 474,069 510,125 510,125 530,125 530,125 534,075 0 534,075 0 534,075 730653 Equipment Rental 11,037 15,150 15,150 15,150 15,150 18,300 18,300 18,300 730709 Fees - Per Diems 2,528 3,000 3,000 3,000 3,000 3,000 3,000 3,000 730786 Garbage and Rubbish Disposal 25,218 38,475 38,475 38,475 38,475 38,535 38,535 38,535 730789 General Program Administration 25,421 200,000 200,000 200,000 200,000 200,000 200,000 200,000 730810 Greenhouse Allocation 0 59,738 59,738 59,738 59,738 51,606 51,606 51,606 730814 Grounds Maintenance 1,014,044 1,148,800 1,148,800 1,108,800 1,108,800 929,775 929,775 929,775 730880 Housekeeping Services 0 400 400 400 400 400 400 400 730926 Indirect Costs 605,164 605,000 605,000 615,000 615,000 615,000 615,000 615,000 731059 Laundry and Cleaning 9,637 13,225 13,225 13,225 13,225 11,325 11,325 11,325 731073 Legal Services 2,758 0 0 0 0 0 0 731115 Licenses and Permits 21,598 21,580 21,580 21,580 21,580 39,900 39,900 0 39,900 731136 Logos Trademarks Intellect Prp 4,376 3,600 3,600 3,600 3,600 3,700 3,700 3,700 731143 Mail Handling -Postage Svc 945 250 250 500 500 500 500 500 731213 Membership Dues 12,701 16,423 16,423 16,423 16,423 17,839 17,839 17,839 731241 Miscellaneous 32,472 65,885 65,885 65,885 65,885 63,315 63,315 63,315 731269 Natural Gas 216,695 359,340 359,340 359,340 359,340 308,110 308,110 308,110 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: Fund: 50800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 FY 2013 Adopted Amended Amended Amended County Exec. County Exec. County Exec. Account Number/Descri tion y P Actual Budget I Budget Plan Plan Recommended Recommended Recommended 731339 Periodicals Books Pub[ Sub 1,687 3,180 3,180 3,180 3,180 3,180 3,180 3,180 731346 Personal Mileage 18,239 25,950 25,950 25,950 25,950 23,950 23,950 23,950 731388 Printing 63,436 57,500 57,500 57,750 57,750 66,050 66,050 66,050 731500 Public Information 273,146 278,500 278,500 278,500 278,500 98,500 98,500 98,500 731577 Refund Prior Years Revenue 200 0 0 0 0 0 0 0 731633 Rental Property Maintenance 20,198 31,500 31,500 31,500 31,500 32,400 32,400 32,400 731689 Security Expense 754,642 743,410 828,257 878,004 878,004 902,910 902,910 902,910 731780 Software Support Maintenance 3,090 101,500 101,500 101,500 101,500 104,500 104,500 104,500 731836 Sponsorship 15,000 0 0 0 0 0 0 0 731941 Training 30,408 51,485 51,485 51,985 51,985 57,985 57,985 57,985 731955 Training -Educator Services 12,000 0 0 0 0 0 0 0 732018 Travel and Conference 43,978 50,495 50,495 52,295 52,295 81,825 81,825 81,825 732020 Travel Employee Taxable Meals 502 750 750 750 750 750 750 750 732039 Twp and City Treas Bonds 2,207 2,550 2,550 2,600 2,600 2,600 2,600 2,600 732048 Uncollectible NSF Checks 30 0 0 0 0 0 0 0 732102 Water and Sewage Charges 212,854 197,001 197,001 197,001 197,001 234,901 234,901 234,901 732165 Workshops and Meeting 5,622 3,900 3,900 3,900 3,900 9,500 9,500 9,500 5,551,031 7,838,741 7,923,588 7,801,935 7,801,935 7,815,045 7,815,045 7,815,045 Non-Deoartmental 0 0 0 0 0 0 0 0 Commodities 750053 Custodial Supplies 65,339 75,663 75,663 75,663 75,663 78,593 78,593 78,593 750140 Employee Footwear 326 0 0 0 0 0 0 0 750154 Expendable Equipment 271,254 376,100 376,100 376,100 376,100 426,850 426,850 426,850 750287 Maintenance Supplies 4,546 4,500 4,500 4,500 4,500 4,500 4,500 4,500 750385 Merchandise 90,658 98,450 98,450 98,450 98,450 104,150 104,150 104,150 750392 Metered Postage 10,793 10,000 10,000 12,000 12,000 12,000 12,000 12,000 750399 Office Supplies 80,358 98,650 98,650 101,400 101,400 102,900 102,900 102,900 750448 Postage -Standard Mailing 1,198 8,000 8,000 8,000 8,000 2,090 2,090 2,090 750476 Recreation Supplies 100,677 165,165 165,165 165,165 165,165 163,915 163,915 163,915 750504 Small Tools 118,723 140,440 140,440 140,440 140,440 141,690 141,690 141,690 750511 Special Event Supplies 126,577 168,515 188,515 168,515 168,515 166,715 166,715 166,715 750581 Uniforms 55,841 63,450 63,450 63,850 63,850 69,440 69,440 69,440 926,290 1,208,933 1,228, 933 1,214,083 1,214,083 1,272,843 1,272,843 1,272,843 Deoreciation 761042 Depreciation Park Improvements 2,061,747 2,051,500 2,051,500 2,051,500 2,051,500 2,120,000 2,120,000 2,120,000 761084 Depreciation Buildings 641,022 751,000 751,000 751,000 751,000 668,500 668,500 668,500 761121 Depreciation Equipment 229,178 280,000 280,000 280,000 280,000 305,400 305,400 305,400 761156 Depreciation Vehicles 37,396 47,500 47,500 47,500 47,500 63,000 63,000 63,000 2,969,344 3,130,000 3,130,000 3,130,000 3,130,000 3,156,900 3,156,900 3,156,900 Operating Expenses 9,446,665 12,177,674 12,282,521 12,146,018 12,146,018 12,244,788 12,244,788 12,244,788 Internal Support Internal Services REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: Fund: 50800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 FY 2013 Adopted Amended Amended Amended County Exec. I County Exec. I County Exec. I Account Number/Description Actual Budget I Budget Plan Plan Recommended Recommended Recommended 770631 Bldg Space Cost Allocation 34,117 36,422 36,422 36,621 36,773 36,621 36,773 36,773 770667 Convenience Copier 2,767 4,700 4,700 4,700 4,700 0 0 0 771639 Drain Equipment 18,664 27,600 27,600 27,600 27,600 22,300 22,300 22,300 773630 Info Tech Development 75,080 402,000 402,000 452,000 452,000 400,000 400,000 400,000 774636 Info Tech Operations 450,177 533,000 533,000 585,000 585,000 646,500 646,500 646,500 774637 Info Tech Managed Print Svcs 0 0 0 0 0 17,605 17,605 17,605 774677 Insurance Fund 240,329 232,800 232,800 232,800 232,800 240,300 240,300 240,300 775754 Maintenance Department Charges 71,719 70,132 70,132 70,132 70,132 72,140 72,140 72,140 776659 Motor Pool Fuel Charges 121,273 151,820 151,820 152,320 152,320 146,500 146,500 146,500 776661 Motor Pool 298,085 391,280 391,280 393,280 393,280 550,000 550,000 550,000 777560 Radio Communications 0 0 0 0 0 500 500 500 778675 Telephone Communications 132,345 157,552 157,552 159,552 159,552 160,800 160,800 160,800 1,444,556 2,007,306 2,007,306 2,114,005 2,114,157 2,293,266 2,293,418 2,293,418 Internal Support 1,444,556 2,007,306 2,007,306 2,114,005 2,114,157 2,293,266 2,293,418 2,293,418 Transfers/Other Sources (Uses) Transfers Out 788001 Transfers Out 23,051 0 0 0 0 0 0 0 23,051 0 0 0 0 0 0 0 Transfers/Other Sources (Uses) 23,051 0 0 0 0 0 0 0 Grand Total Expenditures 21,204,776 25,774,494 25,896,009 25,990,078 26,113,437 26,999,991 27,246,401 27,371,501 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 41h BUDGET DOCUMENT PAGE #: Project I PROJECTS OVER $100,000 100000001881 100000001103 200000001826 100000001819 100000001755 100000001751 100000001825 100000001336 100000001114 100000001481 100000001115 100000001847 100000001807 100000001331 100000000867 100000001752 100000001834 100000001891 100000001750 100000001483 100000001482 PROJECTS UNDER $100,000 100000O01958 100000001335 100000001498 100000001499 100000001332 100000001330 100000001963 100000000604 100000001845 100000001960 100000001961 100000001957 100000001927 100000001835 100000000983 100000001753 100000001756 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS - (SCHEDULE G) BUDGET TO ACTUAL EXPENSE REPORT (as of May 28, 2014) Description Start Date last Transaction Date Budget Expenses to Date ACC Roof Replacement 10/28/2013 4/11/2014 $799,295.00 CAT Rstrm-Cone-n-StorageBldg 11/28/2007 3/6/2014 $739,240.36 ACC Interior Renovations 7/24/2013 4/11/2014 $672,228.00 SAC Ellis Barn Improvements 6/5/2013 4/10/2014 $643,056.00 SAC Bleacher Replacement 12/3/2012 2/20/2014 $600,000.00 GRV Restroom/Shower Section C 12/3/2012 4/10/2014 $592,281.00 GLC Interior Renovations 7/23/2013 4/11/2014 $577,404.00 RWP Connector Trail 12/8/2009 1/24/2014 $397,12.2.00 RSE Troll Development 11/28/2007 1/31/2014 $389,SDO.00 CAT Site Development -Phase 1 4/8/2011 1/31/2014 $354,356.29 RSE Boardwalks -Docks -Overlooks 11/28/2007 4/3/2014 $342,000.00 GLG Irrigation Pond Dredging 9/17/2013 4/3/2014 $296,000.00 G LG HVAC Replacement 5/15/2013 4/11/2014 $290,939.00 HGHTmIi Development -Phase 1 12/8/2009 1/31/2014 $284,200.00 ORN Pavilion -Dog Park 2/13/2006 3/3/2014 $251,261.00 HGH Parking Lot - Central 12/3/2012 1/24/2014 $178,842.00 IND Play Lot Beach Maln 8/23/2013 12/13/2013 $153,942.00 IND Upper Bush Bdwlk TrlPhsll 11/15/2013 1/16/2014 $150,000.00 GLG Bridge Replacement 913 12/3/2012 12/3/2012 $140,000.00 CAT Play Structure 6.12ym old 4/8/2011 6/13/2013 $124,931.95 CAT Pavilion -Play Area 4/8/2011 6/13/2013 $112,463.20 RWP Shade Struct Kedle Area LYP Boardwalks -Docks -Overlooks ROG Stormwater Reclalmation RDD Stormwater Reclalmation HGH Boardwalks -Docks -Overlooks CAT Play Structure 1-5 yrs old ADD Boat Launch Accessible ADD Pavilion-Cmpgrd Recreation ADD Campground Pull Thru Sites IND Fishing Dock Replacement RDP Parking Lot Exp Design RWP Entrance Shade Structure GRV Campground Utility Imp Des IND Play Lot Beach Satellite LYP West Norton Drain Bridge LYP Pavilion Small Dog Park VTM Dog Park Site Work 5/28/2014 12/8/2009 4/28/2011 4/28/2011 12/8/2009 12/7/2009 5/28/2014 9/1/2004 9/12/2013 5/28/2014 5/28/2014 5/28/2014 3/7/2014 8/23/2013 1/2/2007 12/3/2C12 12/3/2012 5/28/2014 1/24/2014 1/24/2014 1/24/2014 12/31/2013 6/13/2013 5/28/2014 3/17/2014 11/12/2013 5/28/2014 5/28/2014 5/28/2014 4/10/2014 12/13/2013 4/10/2014 4/1/2014 3/15/2013 $80,209.801 $80,000.00 $70,000.00 $70,000.00 $64,000.00 $62,465.97 $SS,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $48,859.42 $42,500.00 $42,389.00 $40,000.00 $40,000.00 $30,000.00 $176,487.49 $801,621.67 $393,952.35 $258,329.33 $378,4 -4.80 $301,637.58 $281,712.56 $21,146.641 $99,288.771 $146,785. $56,312.49 Remaining Budget $622,807.51 ($62,381.31) $278,275.65 $394,726.67 $221,585.20 $280,643.42 $295,691,44 $375,975,36 $290,211.23 $20,026.67 $113,540,051 $79,977,961 $144,493.55 $156,326.46 $17,277.54 $837.69 $7,256.24 $147,84B.75 $140,000,00 Percentage Completion 22.08%I 108.44%I 58.60%I 40.17%I 63.07%I 51.80%I 48.79%I 5.32%I 25.49%I 94.35%I 66.80%I 72,9e,61 50.34%I 44.99%I 93.12%I 99.53%I 95.35%I 1.43% 0.0056 77.57%I 78.26%I I o.oD%I 93.44%I 28.B1%I 29.98%I n.82%I 90.15%I 0.00%I 21.08%I 22.23%I 0.00%1 0.00%I 0.00°bi 19.70%I 96.36%I 21.65%I 51.81%I 15.32%I REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: Project ID 100000001938 100000001962 100000001754 100000001936 100000001757 100000001965 100000001964 100000001959 100000001917 100000001914 100000001915 100000001916 100000001102 Description WCM LED Entrance Sign GLC Parking Lot Imp Design RDD Pavilion Shade Structures RDD Pay Station Site Work WtR Dog Park Fence SAC Horse Barn Bldg K Design GLG Drainage improv Design ACC Energy Management Upgrade GRV Beach Imp —and Dredge GLG Irrigation System Repl Des WLG Irrigation Sys Repi Des SPG Irrigation Sys Repi Des CAT Asphalt -Curb Parking Lot Illustrative Net Position - Unrestricted Operating Reserve Capital Reserve FY2015 Capital Equipment FY2015 Planned Use of Fund Balance Caoital Improvement Plan: Total Active CIP Projects Amount Available for Conceptual CIP and Capital Equipment Total Capital Improvement Plan Total Net Position - Unrestricted as of September 30, 2013 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS - (SCHEDULE G) BUDGET TO ACTUAL EXPENSE REPORT (as of May 28, 2014) Start Date LastTransaaicn Oate Budget Expenses to Date 3/24/2014 4/17/2014 $30,000.00 $9,876.00 5/28/2014 5/28/2014 $27,500.00 $0.00 12/3/2012 4/1/2014 $27,000.00 $20,288.00 3/21/2014 3/21/2014 $25,000.00 $0.00 12/3/2012 12/3/2012 $20,000.00 $0.00 5/28/2014 5/28/2014 $20,000.00 $0.00 5/28/2014 5/28/2014 $18,000.00 $0.00 5/28/2014 5/28/2014 $17,500.00 $0.00 2/11/2014 2/28/2014 $15,000.00 $51.00 2/11/2014 4/10/2014 $10,000,00 $5,200.00 2/11/2014 4/10/2014 $10,000.00 $3,600.00 2/11/2014 4/10/2014 $10,000,00 $4,000.00 11/28/2007 4/27/2012 $0.00 $25,522.55 $9,234,485.99 $4,906,637.32 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT $9,234,485.99 $1432 656.01 $5,750,000.00 $7,000,000.00 $588,000.00 $6,502,330.00 $10,667,147-00 $30,507,472.00 JUNE 4th BUDGET DOCUMENT PAGE #: *2i Remaining Budget $20,124.00 $27,500.00 $6,712.00 $25,000.00 $20,000.00 $20,000.00 $18,000.00 $17,500.00 $14,949.00 $4,800.00 $6,400.00 $6,000,00 ($25,522.55) $4,327,848.67 Percentage Completion 32.92% 0.00% 75.14% 0.00% 0.00% 0.00% 0.00% 0.00% 0.34% 52.00% 36.00% 40.00% #DIV/01 Fund: Account Number/Description gRevenues Property taxes Charges for Services Contributions Investment Income Planned Use of Fund Balance Other Revenues Gain or Loss on Exchg of Asset Capital Contributions Grand Total Revenues Expenditures Salaries Fringe Benefits Contractual Services Commodities Depreciation Internal Services Grand Total Expenditures 150800 - Parks and Recreation FY 2014 Adopted ( Amended Budget Budget OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation - Categorical Variance FY 2015 Inc./(Dec.) FY 2014 Amended to FY 2016 IncJ(Dec.) FY 2015 Rec. to I FY 2017 Inc./(Dec.) FY 2016 Rec, to CountyExec. FY 2015 Co. Exec. Rea County Exec. FY 2016 Co. Exec. Rec. County Exec. FY 2017 Co. Exec. Rec. ty ty Recommended $ 1 % Recommended $ 1 % Recommended $ 1 % 11,920,000 11,920,000 11,702,000 (218,000) -1.83% 12,052,000 350,000 2.99% 12,413,000 361,000 3.00% 8,246,361 8,246,361 8,465,911 219,550 2.66% 8,465,911 0 0.00% 8,465,911 0 0.00% 12,000 32,000 22,000 (10,000) -31.25% 22,000 0 0.00% 22,000 0 0.00% 262,000 262,000 262,000 0 0.00% 262,000 0 0.00% 262,000 0 0.00% 5,289,133 5,390,648 6,502,330 1,111,682 20.62% 6,398,740 (103,590) -1.59% 6,162,840 (235,900) -3.69% 0 0 250 250 0.00% 250 0 0.00% 250 0 0.00% 0 0 500 500 0.00% 500 0 0.00% 500 0 0.00% 45,000 45,000 45,000 0 0.00% 45,000 0 0.00% 45,000 0 0.00% 25,774,494 25,896,009 26,999,991 1,103,982 4.26% 27,246,401 246,410 0.91% 27,371,501 125.100 0.46% 8,341,377 8,356,489 8,927,152 570,663 6.83% 9,102,695 175,543 1.97% 9,191,795 89,100 0.98% 3,248,137 3,249,693 3,534,785 285,092 8.77% 3,605,500 70,715 2.00% 3,641,500 36,000 1.00% 7,838,741 7,923,588 7,815,045 (108,543) -1.37% 7,815,045 0 0.00% 7,815,045 0 0.00% 1,208,933 1,228,933 1,272,843 43,910 3.57% 1,272,843 0 0.00% 1,272,843 0 0.00% 3,130,000 3,130,000 3,156,900 26,900 0.86% 3,156,900 0 0.00% 3,156,900 0 0.00% 2,007,306 2,007,306 2,293,266 285,960 14.25% 2,293,418 152 0.01% 2,293,418 0 0.00% 25,774,494 25,896,009 26,999,991 1,103,982 4.26% 27,246,401 246,410 0.91% 27,371,501 125,100 0.46% REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: �is TION COMMISSION D BUDGET pARICS AND R�VRHIGHLIG RECOMMENDS BUS EXECUTIVE COON tax values. A FY 2Q15t2p1612�17 in Prop 45p,000). tionai S men ate in ectead.6 revenues fecoVP of - related to Recrea dad gudg the prol raven T REVENUE FY Zp14 A an overestmth e pr ter ms and sP°nsOrsh' ctuations, reflect less seasonal flees Driving pEPARTMEN compared to t18,p00) due to to Natur historical and 0, FY 2�ase or (Decrea ue decreased ($ antis recomrn n( decrease In with ing $20 Op includes lncr raven endm e to ticip budget in -line and• arty tax budget arr` 0 du an the 129 250, Fees 200 Variance also dam P F'yZp14 2na quarter d $10,00) 19,550 to bring acuities $ Carts $16 curt es Note'. 2 850 Rental F tal Golf $50 000) reflecting decrease ( ,Ran erat�ng ipCreas Contribut'ons venue 'Increase $22, 2,00p Admission programs Services total re Special Con Units or Events $ Fees once to personnel and °p Rental Entrancein resP Charges for s Fees $7 Use $48,000, 40 700) and 111,63�d $ 900. including GreenFees Day d Services ($ crease $1, 26, e $4 0p0, e increa in e Rang mission Fp° ce revenu erases which include t se of Fund eslan cash exP of five (`oi FTE reduct1On In non- el c 6 the deletion . planned which are Budget: e of 3% and PeCsonn concess10n es date ens ended ositions an Depreciation exP TMENT EXPENd toUhe FY 2013 Art' salary increas of 40 9TNE P ants and accommo eneral ton and fringes FY 2p15 DEpp,R compare ed570,663 due to a g s the crew uirem above, e or (Decrease} 0 2) FINE �ositng needs Frith seasonal req described ties expense increas staff personnel changes in Natural Gas in Increase, n°reas FTE positions, tw ali n the P variances Increase Sala alter g reflecting $gp 000)• with of ram E positions to b of $235 092 ices ( oikon In -line addition and 33 PTN crease e1 due to historical fete e ark prom ed advertising are Positions net In 543} larg y COntrp00 to bring P erase has a $108, $63,100), and 18p, e due to increas init�attive Benefits exP ces expense decreased ( 1 SeN1Ges ( Information ($ ark usag and permits $18 32p and . Fringe B with general salary Eleclrica public Gains in P date i 219 ,025), crease in of costs. 000, Licenses t $50,750 • \ e'rious assO Contractual S. t pan , ($ with a droPriate tracking Cost $1p, uipmen urchases' . Overall Grounds Main conjunction s $37 900, Indirect ds, in Expendable Eq ated future P is in rovide aPp ated nee ($51 203) of $2g0 pQ0 stems and P er Charge and anticip increa e I eous anticip AdVertjsing ark sy ater d Sew e an ceilan sized P W an l usag rnin9 from arable in gyp reflect cur 43,g10 stem trend and assets' comp ated Increases 23 crease $ historical of depreciable anticip aintenance $ a net to listed based on t level Equ'pment M ense had were adj Curren d' ies exP , line -items `N g00 based on Comn1O Con Modem e increased $26, addition Depreclat ,}UNP• 4th 6UDG5 DOCUM�Nr PACE#' OPER'rY TAx REVENUE ADJUSCM�NT REPLEC�S PR ION PARKS AND RECREAGH� GHTS COMMISSION BUDGET BUDGET Hl COMMENDS Tech COUNTY EXECUTIVE RE and revised trends, including increases for info FY 20'1512016120'17 Svcs d 0 '605 and Motor Pool $1581720' expense increased $285�960 based on historical usag info Tech Managed Pnnt • Internal Services exile ustments: Operations $113,500> ded Revenue Budget excep t for these specific line item adj ert Tax $350,000 less 2016 DEPARTMENT REV ENUES 3 590) o Bracing costs that decreases cash available or FY based on anticipated increase of Prop Y Same as FY 2015 Recomm • d equity reductionluse is a net adjustment for p Planned Use of Balance revenue decreases ($1 Pla This fu personnel increases. Capital Programs. rotation. the next fiscal year's ITURES based on an allocation of PTj�E and Summer Help p DEPARTMENT EXPEND adjustments FY 2016 DEPAR ustments: personnel • Salaries reflect 20/Q increase and various a j specific line item adj Tax ts' 1 00 less p e next TMENT REVENUES et except for these p FY 20'17 DEPAR ommended Revenue Budget on anticipated increase of property r°P cr c acing costs that decreases cash available for t Same as FY 2016 Re 235,90) ustment for operating equity reduction/use is a net adj tments: - Planned Use of Balance decreases This fund ad us proration. Increases. Capital program.1TURES specific line item ] er Help fiscal year's et except for these sp Y 20V DEPARTMENT EXPEND ense Budge' F Recommended Exp tments based on an allocation of PINE and um Same as FY 2016 Reco . Salaries reflect 1% increase and various a jus JUKE 4th BUDGET DOCUMENT PAGE #: REFLECTS PROPERTY TAx REVENUE ADJUSTMENT Department: Administrative Services Organization: 5060101 - PR Administrative Services Fund: `50800 - Parks and Recreation I Account NumberlDescription Revenues Revenue Propertv taxes 601208 Delinquent Tax Prior Years 601637 Property Tax Levy Charges for Services 631001 Interest on Delinquent Taxes 631253 Miscellaneous 631330 NSF Check Fees Contributions 650104 Contributions Operating Investment Income 655077 Accrued Interest Adjustments 655385 Income from Investments 655462 Increase Market Value Invest Other Revenues 670570 Refund Prior Years Expenditure 670627 Sale of Equipment 670741 Sale of Scrap Gain or Loss on Exchq of Asset 675354 Gain on Sale of Equip 675660 Gain on Sale of Vehicles Revenue Grand Total Revenues Expenditures Personnel Salaries OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2013 FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 Actual Adopted Amended Amended Amended County Exec. I County Exec. I County Exec. Budget I Budget Plan Plan Recommended Recommended Recommended 27,673 11,370,430 30,000 11,890,000 30,000 11,890.000 30,000 11,890,000 30,000 11,890,000 30,000 11,672,000 30,000 12,022,000 30,000 11,398,104 11,920, 000 11,920,000 11,920,000 11,920,000 11,702,000 12,052,000 12,383,000 12,413,000 (8,490) (8,000) (8,000) (8,000) (8,000) (8,000) (8,000) (8,000) 41 1,500 1,500 1,500 1,500 1,500 1,500 1,500 50 (8,399) 25 (6,475) 25 (6,475) 25 (6,475) 25 (6,475) 25 (6,475 25 (6,475) 25 (6,475) 3,919 0 0 0 0 0 0 0 3,919 0 0 0 0 0 0 0 25,994 12,000 12,000 12,000 12,000 12,000 12,000 12,000 251,167 (195,359) 250,000 0 250,000 250,000 250,000 250,000 250,000 250,000 81,802 262,000 0 262,000 0 262,000 0 262,000 0 262,000 0 262,000 0 262,000 183 0 0 0 0 0 0 0 56 0 0 0 0 0 D 0 1,551 0 0 0 0 0 0 0 1,790 0 0 0 0 0 0 0 11,506 0 0 0 0 0 0 0 1,246 0 0 0 0 0 0 0 12,752 0 0 0 0 0 0 0 11,489,968 12,175,525 12,175,525 12,175,525 12,175, 525 11,957,525 12,307,525 12, 668,525 11,489,968 12,175,525 12,175,525 12,175,525 12,175,525 11,957,525 12,307,525 12,668,525 702010 Salaries Regular 1,662,431 702030 Holiday 70,124 702050 Annual Leave 105,634 702080 Sick Leave 33,964 702120 Jury Duty 103 702140 Other Miscellaneous Salaries 15,982 702200 Death Leave 2,885 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT 2,209,867 2,224,979 2,247,067 2,268,551 2,718,567 2,894,110 2,983,210 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 JUNE 4th BUDGET DOCUMENT PAGE #: LJQ Department: I Administrative Services Organization: 5060101 - PR Administrative Services Fund: 50800 - Parks and Recreation FY 2013 Account Number/Description Actual 712020 Overtime 42,843 712040 Holiday Overtime 87 1,934,052 Fringe Benefits 722740 Fringe Benefits 0 722750 Workers Compensation 8,542 722760 Group Life 4,825 722770 Retirement 597,115 722780 Hospitalization 316,021 722790 Social Security 126,604 722800 Dental 21,174 722810 Disability 22,790 722820 Unemployment Insurance 7,081 722850 Optical 2,138 722900 Fringe Benefit Adjustments 0 1,106,290 Personnel 3,040,342 Operating Expenses Contractual Services 730072 Advertising 0 730093 Appraisal Fees 0 730121 Bank Charges 6,287 730198 Building Maintenance Charges 8,142 730247 Charge Card Fee 581 730373 Contracted Services 169,617 730429 Custodial Services 14,040 730520 Design Fees 12,053 730562 Electrical Service 17,724 730611 Employees Medical Exams 20 730646 Equipment Maintenance 501 730709 Fees - Per Diems 2,528 730789 General Program Administration 25,421 730814 Grounds Maintenance 7,816 730926 Indirect Costs 605,164 731115 Licenses and Permits 205 731143 Mail Handling -Postage Svc 464 731213 Membership Dues 6,956 731241 Miscellaneous 3,153 731269 Natural Gas 11,655 731339 Periodicals Books Pubi Sub 770 731346 Personal Mileage 7,183 731388 Printing 14,789 731500 Public Information 273,146 731577 Refund Prior Years Revenue 200 731689 Security Expense 427,502 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT OAKLAND COUNTY, MICHIGAN FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 Adopted Amended Amended Amended County Exec. County Exec. County Exec. Budget Budget Plan Plan Recommended Recommended Recommended 25,000 25,000 25,000 25,000 25,000 25,000 25,000 0 0 0 0 0 0 0 2,234,867 2,249,979 2,272,067 2,293,551 2,743,567 2,919,110 3,008,210 1,312,118 1,312,118 1,326, 064 1,340,010 1,574,564 1,645,279 1,681,279 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,556 1,618 1,618 0 0 0 1,312,118 1,313,674 1,327,682 1,341,628 1,574, 564 1,645,279 1,681,279 3,546,985 3,563,653 3,599,749 3,635,179 4,318,131 4,564,389 4,689,489 0 0 0 0 280,000 280,000 280,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 7,000 7,000 7,000 7,000 7,500 7,500 7,500 59,500 59,500 10,000 10,000 10,000 10,000 10,000 2,250 2,250 2,500 2,500 2,500 2,500 2,500 250,000 250,000 250,000 250,000 150,000 150,000 150,000 15,000 15,000 15,000 15,000 18,000 18,000 18,000 10,000 10,000 10,000 10,000 60,000 60,000 60,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 0 0 0 0 0 0 0 2,000 2,000 2,000 2,000 2,000 2,000 2,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 10,000 10,000 10,000 10,000 15,000 15,000 15,000 605,000 605,000 615,000 615,000 615,000 615,000 615,000 0 0 0 0 500 500 500 250 250 500 500 500 500 500 6,500 6,500 6,500 6,500 8,000 8,000 8,000 5,500 5,500 5,500 5,500 5,500 5,500 5,500 18,000 18,000 18,000 18,000 15,000 15,000 15,000 1,500 1,500 1,500 1,500 1,000 1,000 1,000 7,500 7,500 7,750 7,750 7,750 7,750 7,750 8,000 8,000 8,250 8,250 15,000 15,000 15,000 278,500 278,500 278,500 278,500 98,500 98,500 98,500 0 0 0 0 0 0 0 400,000 484,847 534,594 534,594 550,000 550,000 550,000 JUNE 4th BUDGET DOCUMENT PAGE #:® Department: I Administrative Services OAKLAND COUNTY, MICHIGAN Organization: 5060101 - PR Administrative Services Fund: 50800 - Parks and Recreation FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation FY 2014 FY 2015 FY 2016 FY 2015 FY 2016 FY 2017 FY 2013 Actual Adopted f Amended Amended Amended County Exec. County Exec. County Exec, Account Number/Description Budget Budget Plan Plan Recommended Recommended Recommended 731780 Software Support Maintenance 1,549 50,000 50,000 50,000 50,000 10,000 10,000 10,000 731836 Sponsorship 15,000 0 0 0 0 0 0 0 731941 Training 4,340 20,000 20,000 20,500 20,500 23,000 23,000 23,000 732018 Travel and Conference 31,420 25,000 25,000 25,000 25,000 45,000 45,000 45,000 732020 Travel Employee Taxable Meals 152 250 250 250 250 250 250 250 732039 Twp and City Treas Bonds 2,207 2,550 2,550 2,600 2,600 2,600 2,600 2,600 732102 Water and Sewage Charges 3,664 2,500 2,500 2,500 2,500 3,700 3,700 3,700 732165 Workshops and Meeting 3,829 1,500 1,500 1,500 1,500 7,100 7,100 7,100 1,678,080 2,017,300 2,102,147 2,113,944 2,113,944 2,182,400 2,182,400 2,182,400 Commodities 750063 Custodial Supplies 3,186 3,000 3,000 3,000 3,000 3,500 3,500 3,500 750154 Expendable Equipment 15,997 35,500 35,500 35,500 35,500 10,000 10,000 10,000 750392 Metered Postage 10,793 10,000 10,000 12,000 12,000 12,000 12,000 12,000 750399 Office Supplies 45,308 50,000 50,000 52,750 52,750 52,750 52,750 52,750 750448 Postage -Standard Mailing 290 8,000 8,000 8,000 8,000 2,000 2,000 2,000 750504 Small Tools 8,065 10,000 10,000 10,000 10,000 7,500 7,500 7,500 750581 Uniforms 8,254 6,500 6,500 6,500 6,500 10,000 10,000 10,000 91,893 123,000 123,000 127,750 127,750 97,750 97,750 97,750 Depreciation 761084 Depreciation Buildings 20,602 0 0 0 0 20,100 20,100 20,100 20,602 0 0 0 0 20,100 20,100 20,100 Operating Expenses 1,790,574 2,140,300 2,225,147 2,241,694 2,241,694 2,300,250 2,300,250 2,300,250 Internal Support Internal Services 770667 Convenience Copier 1,256 2,500 2,500 2,500 2,500 0 0 0 773630 Info Tech Development 75,080 400,000 400,000 450,000 450,000 400,000 400,000 400,000 774636 Info Tech Operations 246,291 300,000 300,000 325,000 325,000 350,000 350,000 350,000 774637 Info Tech Managed Print Svcs 0 0 0 0 0 12,844 12,844 12,844 774677 Insurance Fund 1,209 1,300 1,300 1,300 1,300 1,300 1,300 1,300 775754 Maintenance Department Charges 7,604 15,500 15,500 15,500 15,500 9,000 9,000 9,000 776659 Motor Pool Fuel Charges 11,661 12,000 12,000 12,500 12,500 13,000 13,000 13,000 776661 Motor Pool 39,539 46,000 46,000 48,000 48,000 40,000 40,000 40,000 778675 Telephone Communications 27,990 37,000 37,000 39,000 39,000 40,000 40,000 40,000 410,629 814,300 814,300 893,800 893,800 866,144 866,144 866,144 Internal Support 410,629 814,300 814,300 893,800 893,800 866,144 866,144 866,144 Grand Total Expenditures 5,241,545 6,501,585 6,603,100 6,735,243 6,770,673 7,484,525 7,730,783 7,855,883 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #:j� Department: PR Planned Use of Fund Balance OAKLAND COUNTY, MICHIGAN Organization: 5060666 - PR Planned Use of Balance Fund: 50800 - Parks and Recreation FY2015 AND FY2016 AND FY2017 County Executive Budget Recommendation I IAccount Number/Description Revenues Revenue Planned Use of Fund Balance 665882 Planned Use of Balance Revenue Grand Total Revenues Grand Total Expenditures FY 2013 FY i 014 FY 2015 I FY 2016 I FY 2015 I FY 2016 I FY 2017 Actual Adopted Amended Amended Amended County Exec. County Exec. County Exec. Budget Budget Plan Plan Recommended Recommended Recommended 0 5,289,133 5,390,648 5,496,353 5,619,712 6,502,330 6,398,740 6,162,840 0 5,289,133 5,390,648 5,496,353 5,619,712 6,502,330 6,398,740 6,162,840 0 5,289,133 5,390,648 5,496,353 5,619,712 6,502,330 6,398,740 6,162,840 0 5,289,133 5,390,648 5,496,353 5,619,712 6,502,330 6,398,740 6,162,840 REFLECTS PROPERTY TAX REVENUE ADJUSTMENT JUNE 4th BUDGET DOCUMENT PAGE #: 46