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Agendas/Packets - 2014.10.01 - 40255
MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:00 a.m. on Wednesday, October 1, 2014, at Lewis E. Wint Nature Center located at Independence Oaks County Park, 9501 Sashabaw Road, Clarkston, MI 48348-2064. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com QAKLANDCOUNTYPARKS Gerald A. Fisher Chairman J. David VanderVeen Vke Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer September 25, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Springfield Oaks County ParIc Lewis E. Wint Nature Center 9501 Sashabaw Road Clarkston, MI 48348-2064 TIME ................................... Wednesday, October 1, 2014 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Executive Officer Next Meeting: November 5, 2014 (a� 9:00 a.m. Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. 2 Oakland County Parks and Recreation Commission Meeting Lewis E. Wint Nature CenterAndependence Oaks County Park 9501 Sashabaw Road, Clarkston, MI 48348-2064 Wednesday, October 1, 2014 9:00 AM Agenda Page #'s Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-16 5. Approval of Minutes: Regular Meeting of 09/03/14 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 7. CONSENT AGENDA 17-18 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 08/31/14 (FM 11, FY14) Receive &File J. Phelps 248.858.5319/1). Stencil 19 B. Monthly Revenue and Expenditure Comparison Report for Month Ending 08/31/14 (FM 11, FY14) Receive &File J. Phelps/D. Stencil 20 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 08/31/14 (FM 11, FY14) Receive &File J. Phelps/D. Stencil 21-23 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 08/31/14 (FM 11, FY14) Receive &File J. Phelps/D. Stencil 24 E. FY 2014 Non-CIP Projects Update Receive & File M. Donnellon 858.4623/1). Stencil 25 F. Preliminary CIP Schedule Receive & File M. Donnellon/D. Stencil 26-81 G. Proposed Service Portfolio Implementation Plan Receive & File M. Prowse 858.4630/1). Stencil 82-88 H. Chrysler Foundation Grant Acceptance Resolution Information/Approval M. Prowse/D. Stencil 89-112 1. 2013 MNRTF Accessible Boat Launch @ Independence Oaks Information/Approval M. Prowse/D. Stencil Grant Acceptance Resolution 113-136 J. Rose Oaks — Trail Construction Project Phase I — Change Order #1 Information/Approval Z. Crane 975.9628/M. Donnellon 8. REGULAR AGENDA: 137-164 A. Request for Nature Center Programming Brainstorming Session Informational D. Stencil/S. Wells/ T. Fields 858.0914 3 Break at the Discretion of the Chair 9. STAFF REPORTS: A. Participation and Program Review FY 2014, Month 11 Receive and File 165 B. Food and Beverage Committee/Consultant Update 1. Golf/Food and Beverage RFP Receive and File 166-173 C. Executive Officer's Report Receive and File D. Executive Committee Update Receive and File 10. OLD BUSINESS 174-187 A. Oakland School District Technical School/OCPRC Agreement Informational/Approval l 1. NEW BUSINESS 12. ADJOURN T. Fields/J. Dunleavy 858.4647/T. Hughes 343.10114 P. Castonia 858.0909/D. Stencil D. Stencil G. Fisher J. Hall/M. Donnellon 11 * GROUP IRUS PARK TOUR TO FOLLOW MFFT/NC, - CASUAL ATTIRE 0 0 Next Meeting: 9:00 a.m. on November 5, 2014 Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 ' NOTE: ALL PHONE NUMBERS ARE AREA CODE (248) UNLESS OTHERWISE NOTED. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 3, 2014 Chairman Fisher called the meeting to order at 9:03 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: Gregory Jamian ALSO PRESENT: Oakland County Parks and Recreation Oakland County Fiscal Services Oakland County Corporation Counsel Oakland County Human Resources Oakland County Facilities Maintenance & Operations Frank Rewold & Sons George W. Auch Company Graber & Associates Groveland Township Great Lakes 4WD Association Oakland County Resident University of Michigan -Flint APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of P & R Operations Brittany Bird, Natural Resources Planner Phil Castonia, Business Development Rep. Andrea Clinton, Intern Zach Crane, Landscape Architect II Mike Donnellon, Chief -Park Facilities Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. - N. District Julee Erskine, Volunteer Services Coordinator Terry Fields, Chief -Recreation Programs and Services Donna Folland, Senior Planner Darryn Horvath, Intern Tom Hughes, Chief -Park Ops. & Maint.- S. District Karen Kohn, Supervisor -Administrative Services Stephanie Mackey, Business Development Rep. Jennifer Myers, Landscape Architecture II Jon Noyes, Supervisor of Planning Melissa Prowse, Business Development Representative Jeff Phelps, Fiscal Services Supervisor II Jody Hall, Asst. Corporation Counsel Lori Taylor Paul Zachos Paul Weisenbach Danielle Nokielski Geoff Graber Robert DePalma, Township Supervisor Paul Hittie Dana Waxim Jim Kitson Leyla Sanker Moved by Mr. Nash, supported by Mrs. Long to approve the agenda. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 5 (Commission Meeting, September 3, 2014) APPROVAL OF MINUTES: Minutes of Special Meetinq of June 18, 2014 and Minutes of Reqular Meetinq Auqust 6, 2014 Moved by Mr. Scott, supported by Mr. VanderVeen to approve the minutes from the Special OCPRC Meeting of June 18, 2014, and the minutes of Regular OCPRC Meeting of August 6, 2014, with the following corrections: Auqust 6. 2014 OCPRC Reqular Meetinq Waterford Oaks Design Competition/Park Development Plan — change to: Moved by Mr. Jamian, supported by Mr. McGillivray to approve the Waterford Oaks Design Competition/Park Development Plan in the total amount of $45,000 for the development of the Waterford Oaks Master Plan, to be awarded among three participants, with a minimum pavment of $10,000 each to the participants. And also correct the listing for the Commissioners present/vote on the motions as Mrs. Long did not attend the meeting. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS Oakland County resident Jim Kitson spoke to the Commission regarding the ORV event held on August 9, 2014, in Groveland Township. He expressed that Oakland County Parks and Recreation put on a fabulous event. Staff did a great job and he believes this was the most organized ORV event he has attended. PRESENTATION OF AWARDS: 2014 National Association of Countv Parks and Recreation Officials Award: Executive Officer Daniel Stencil informed the Commission that Oakland Parks and Recreation received two awards from the National Association of County Parks and Recreation (NACPRO) and presented Chairman Fisher with the awards. The first one was for the 2014 Historical/Cultural Facility Award — Ellis Barn/Oakland County Parks and Recreation for the Ellis Barn preservation, and for having a historical presence in Oakland County. The second was for the 2014 Marketing Award — County Market Collaborative with SMART/Oakland County Parks and Recreation, which was for the Oakland County Market's collaborative efforts with SMART on the Sunflower Program. INTRODUCTIONS: Business Development Representative Stephanie Mackey introduced Julee Erskine who was recently hired as the full-time Volunteer Services Coordinator. In addition, Ms. Mackey introduced Intern Andrea Clinton who will be completing a 12-week internship with Oakland County Parks and Recreation in Nature Education and Planning. CONSENT AGENDA: Moved by Mr. VanderVeen, supported by Mrs. Long to approve Items 9 A - M under the Consent Agenda as follows: 6 (Commission Meeting, September 3, 2014) • Fiscal Services OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending July 2014 (FM 10, FY14) • Fiscal Services Monthly Revenue and Expenditure Comparison Report for Month Ending July 2014 (FM 10, FY14) • Fiscal Services Monthly Revenue and Expenditure Average Comparison Report for Month Ending July 2014 (FM 10, FY14) • Capital Improvement Projects Budget to Actual Report & Statement of Net Position for Month Ending July 2014 (FM 10, FY14) • FY 2014 3rd Quarter Financial Forecast • FY 2014 3rd Quarter Contributions Report • FY 2014 3rd Quarter Temporary Use Permit Report • FY 2014 3rd Quarter Sponsorships Report • FY 2014 Non-CIP Projects Update • Preliminary CIP Schedule • FY 2014 3rd Quarter Facilities Maintenance Budget Amendments • FY 2014 3rd Quarter Operating Equipment Budget Transfer • FY 2014 3rd Quarter Purchasing Report AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: FY 2015 Oakland Countv Parks and Recreation Commission Operatinq Budqet and FY 2015 Conceptual CIP & FY 2015 Maintenance Manaqement Plan Moved by Mr. Scott, supported by Mr. Nash to conceptually approve the Fiscal Year 2015-2017 Oakland County Parks and Recreation Proposed Operating Budget and adopt the following Fiscal Year 2015 General Appropriations Act resolution balancing total appropriations with available resources at $25,151,352: OAKLAND COUNTY PARKS AND RECREATION COMMISSION FISCAL YEAR 2015 BUDGET GENERAL APPROPRIATIONS ACT WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional Parks Act, and Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act for Local Government, and the By -Laws of the Oakland County Parks and Recreation Commission approved January 12, 2011, it is the responsibility of the Oakland County Parks and Recreation Commission to amend and adopt the annual Oakland County Parks and Recreation Commission Budget; and WHEREAS, the Parks and Recreation Executive Officer received budget requests from all Parks and Recreation Budget Units, and the Parks and Recreation Executive Officer and his staff has prepared and submitted in detail the Parks and Recreation Executive Officer's Fiscal Year 2015 Budget Recommendation to the Oakland County Parks and Recreation Commission; and WHEREAS, the Oakland County Parks and Recreation Commission has reviewed in detail the Parks and Recreation Executive Officer's Fiscal Year 2015 Budget Recommendation as shown on Schedules A, B, C, D, E, F, and G, hereby annexed and made part of the General Appropriations Act for Fiscal Year 2015; and WHEREAS supplemental summaries and data contained herein are for informational purposes only, and are not part of the General Appropriations Act for Fiscal Year 2015. 7 (Commission Meeting, September 3, 2014) NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission, after due deliberation, does hereby amend and adopt the Fiscal Year 2015 General Appropriations Act balancing total appropriations with available resources at $25,151,352. BE IT FURTHER RESOLVED that as stated in the Commission By -Laws, appropriations accumulated within the department will be deemed maximum authorization to incur expenditures. The Parks and Recreation Executive Officer or his designated Fiscal Officer shall exercise supervision and control of all budgeted expenditures with each Budget Unit, and at no time shall the expenditures exceed the total appropriation for the department as originally amended or adopted by the Oakland County Parks and Recreation Commission. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Move by Mr. Scott, supported by Mr. Nash to conceptually approve and proceed with the Fiscal Year 2015 15-Year Conceptual Capital Improvement Plan and FY 2015 Maintenance Management Plan. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. Food and Beverage Operations Recommendations: 1. FY 2015 Budget Resolution — Self Operations for Red Oaks Waterpark, Waterford Oaks Waterpark, Groveland Oaks Park Moved by Mr. McGillivray, supported by Mr. Kostin to adopt the following resolution for the creation of new budgets and new positions for the self -operation of Parks Concession Operations at Groveland Oaks, Waterford Oaks and Red Oaks as presented, and refer it to the Oakland County Board of Commissioners for final approval: FOOD AND BEVERAGE SERVICES POSITION CREATIONS AND TRANSFERS WHEREAS Oakland County Parks & Recreation strives to be recognized as a "World Class" park system that provides quality services in all areas; and WHEREAS In the fall of 2013, Oakland County Parks & Recreation received notice that Kosch Catering would be exercising their right to terminate the operations for concessions with the required 365 day notice; and WHEREAS the Parks and Recreation Commission's Food & Beverage Committee decided to prepare and issue an RFP for contracting a food and beverage consultant to assist with the evaluation of all park operations that provide food and beverage service; and. WHEREAS Global Management Amusement Professionals was chosen as that vendor and WHEREAS the Oakland County Parks & Recreation retained Global Management Amusement Professionals to assist in developing a first-class food and beverage operations at the golf courses, campgrounds and waterparks; and 8 (Commission Meeting, September 3, 2014) WHEREAS consultants and staff spent a number of days visiting, observing, and evaluating the food and beverage operations at all Parks & Recreation locations and have recommended to the Food & Beverage Committee to move to self -operation of the concessions at Groveland Oaks Campground, Red Oaks Waterpark and Waterford Oaks Waterpark; and WHEREAS the BUSINESS reasons for this recommendation are: • Very limited number of bid responses have been received in the past • Previous vendors were not focused on providing the best customer service and food quality, given that their primary focus was on banquet operations, causing damage to the customer experience and image that Parks is left to repair. • Oakland County Parks historically has only received a small amount of commission revenue from this operation and has not been able to cover costs of providing food and beverage, with this plan we believe we can fully cover our costs and help offset some the expenses from operating the rest of each park. • An investment is needed in each facility to modernize them and allow for a better customer experience, many facilities have not been updated since they were originally built 25-30 years ago. • With the help of experts in the field, Parks will be able to at least break even or return a respectful net of revenue over expenses after getting established while also providing a better experience for the guests and; WHEREAS in order to successfully track the success and transition from a 3rd party operator to self - operations, Oakland County Parks & Recreation is recommending the creation of three (3) new budget centers for all related revenues and expenditures relative to concession operations; and WHEREAS within these new budget centers, positions will be created and transferred to allow for the tracking of labor costs as shown below; and. 5060420 P & R Groveland Oaks Park Concessions GRC 5060431 P & R Red Oaks Waterpark Concessions RWC 5060437 P & R Waterford Waterpark Concessions WWC WHEREAS this reorganization creates and realigns positions to meet the requirements of this new food and beverage services plan; and NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approves the Parks & Recreation Department position creations and transfers as shown below: 1. To create three (3) new budget centers for all revenues and expenditures related to concession operations including staffing: 5060420 P & R Groveland Oaks Park Concessions GRC 5060431 P & R Red Oaks Waterpark Concessions RWC 5060437 P & R Waterford Waterpark Concessions WWC 2. a. To create the following new classifications: Classification Title Salary Grade/Ranae Overtime Exemption Food and Beverage Coordinator 09 Non Exempt Food Service Worker $10.50 per hour Base Non Exempt $11.10 per hour 1 Year 9 (Commission Meeting, September 3, 2014) b. To create the following full-time eligible Proprietary (PR) funded position: Location Name Quantitv Position Title (Number) 1 Food and Beverage Administrative Services Coordinator (5060101) 3. To create the following PTNE 1,000 hour per year Proprietary (PR) funded positions: Quantitv Position Title Location Name 2 Food Service Worker Waterford Waterpark Concessions (5060437) 3 Food Service Worker Red Oaks Waterpark Concessions (5060431) 2 Food Service Worker Groveland Oaks Park Concessions (5060420) 1 Seasonal Program Specialist Groveland Oaks Park Concessions (5060420) 1 Seasonal Program Specialist Waterford Waterpark Concessions (5060437) 1 Seasonal Program Specialist Red Oaks Waterpark Concessions (5060431) 4. To transfer the following positions within Parks & Recreation: From To Position # Position Title Unit cation # Unit Name Unit cation # Unit Name 04345 Parks & Rec 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Attendant Concessions 04350 Parks & Rec 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Attendant Concessions 04351 Parks & Rec 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Attendant Concessions 04445 Parks & Rec 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Attendant Concessions 05813 Parks & Rec 5060831 Red Oaks Waterpark 5060431 Red Oaks Waterpark Attendant Concessions 04218 Parks & Rec 5060326 White Lakes Oaks 5060431 Red Oaks Waterpark Attendant Golf Course Concessions 07013 Parks & Rec 5060327 Glen Oaks Golf 5060431 Red Oaks Waterpark Attendant Course Concessions 04233 Parks & Rec 5060327 Glen Oaks Golf 5060431 Red Oaks Waterpark Attendant Course Concessions 04230 Parks & Rec 5060327 Glen Oaks Golf 5060431 Red Oaks Waterpark Attendant Course Concessions 04231 Parks & Rec 5060327 Glen Oaks Golf 5060431 Red Oaks Waterpark Attendant Course Concessions 10 (Commission Meeting, September 3, 2014) From Position # 04232 04239 06773 04229 09745 09743 09741 09742 09744 09968 08164 08165 08166 08167 08168 06441 06430 06429 07962 09970 09951 09952 Position Title Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Parks & Rec Attendant Unit Unit Name Location # 5060327 Glen Oaks Golf Course 5060327 Glen Oaks Golf Course 5060327 Glen Oaks Golf Course 5060327 Glen Oaks Golf Course 5060330 Springfield Oaks Golf Course 5060330 Springfield Oaks Golf Course 5060330 Springfield Oaks Golf Course 5060330 Springfield Oaks Golf Course 5060330 Springfield Oaks Golf Course 5060356 Lyon Oaks Golf Course 5060837 Waterford Oaks Waterpark 5060837 Waterford Oaks Waterpark 5060837 Waterford Oaks Waterpark 5060837 Waterford Oaks Waterpark 5060837 Waterford Oaks Waterpark 5060715 Addison Oaks Park 5060715 Addison Oaks Park 5060715 Addison Oaks Park 5060755 Lyon Oaks Park 5060356 Lyon Oaks Golf Course Waterford Oaks 5060735 Activity Center & Park Waterford Oaks 5060735 Activity Center & Park To Unit Unit Name Location # 5060431 Red Oaks Waterpark Concessions 5060431 Red Oaks Waterpark Concessions 5060431 Red Oaks Waterpark Concessions 5060431 Red Oaks Waterpark Concessions 5060431 Red Oaks Waterpark Concessions 5060420 Groveland Oaks Park Concessions 5060420 Groveland Oaks Park Concessions 5060420 Groveland Oaks Park Concessions 5060420 Groveland Oaks Park Concessions 5060420 Groveland Oaks Park Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions 5060437 Waterford Waterpark Concessions (Commission Meeting, September 3, 2014) AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. 2. Springfield Oaks Golf Course Food and Beveraqe Service Contract Moved by Mr. Lewis, supported by Mr. Scott to Move to approve the Springfield Oaks Grille Room & Halfway House License and Professional Services Contract with Rose Foote Catering for one year beginning November 2014, with the option for 4 additional 1 year renewal periods. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. The Food and Beverage Committee will now be creating an approved caterers list for all OCPRC facilities. The Commission asked if OCPR would be obtaining total management of the golf courses, along with the food and beverage services, should the Commission change the charge of the Food and Beverage Committee in order to broaden the focus/responsibility of the Committee and to allow consideration of other items including maintenance, standards, equipment, pro shop operations, etc. Executive Officer Daniel Stencil will check into this and report back to the Commission. 2015 Proposed Fees and Charqes — Annual Vehicle Permits Moved by Mrs. Long, supported by Mr. Lewis to approve maintaining the current fees for the OCPR Resident Annual Motor Vehicle, Resident Senior Citizen/Adaptive /Active Military Annual Motor Vehicle, Regular (non-resident) and Senior Citizen/Adaptive/Active Military (non-resident) Annual Motor Vehicle passes; and adding a secondary Resident Annual Motor Vehicle pass to be used for a second car in the same household for a reduced fee of $20.00 once a primary pass has been purchased at the regular fee for FY2015 for residents, and Non -Resident fee for the secondary pass to be $36.00 AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Request for Second ORV Adventure Recreation Event in Groveland Township See correction on paqe 119 Staff provided a brief report on the ORV event that was held on August 9, 2014, in Groveland Township and played a video that was recorded from an unmanned aerial vehicle during the event. Staff has proposed and is requesting Commission's approval to hold another event the first weekend in November 2014. Staff clarified for the Commission the names and types of vehicles which were used at the first event and those proposed for the second event, and also updated the Commission on the results of the surveys taken at the event. The first event was by invitation only and the second event is proposed to be open to the public. The Commission requested further information on the insurance costs for the events and also requested input from Oakland County Risk Management on this matter. In addition, the Commission would like to see the statistics for the statewide registrations on ORV-type vehicles with the State of Michigan going back to 2000. They also 12 OCPRC Minutes 09/03/14 Meeting - Correction Page 12 Request for Second ORV Adventure Recreation Event in Groveland Township Staff provided a brief report on the ORV event that was held on August 9, 2014, in Groveland Township and played a video that was recorded from an unmanned aerial vehicle during the event. Staff has proposed and is requesting Commission's approval to hold another event the first weekend in November 2014. Staff clarified for the Commission the names and types of vehicles which were used at the first event and those proposed for the second event, and also updated the Commission on the results of the surveys taken at the event. The first event was by invitation only and the second event is proposed to be open to the public. The Commission requested further information on the insurance costs for the events and also requested input from Oakland County Risk Management on this matter. In addition, the Commission would like to see the statistics for the statewide registrations on ORV-type vehicles with the State of Michigan going back to 2000. They also requested staff provide the actual costs and revenues for this proposed project, and whether it will be self-sustaining. The Commission would also like staff to pursue discussions and/or negotiations with the Department of Natural Resources regarding the DNR underwriting any OCPR losses regarding this proposed project. Some of the Commissioners that attended the first event felt staff did a fabulous job; however there are still concerns among the Commissioners regarding the types of vehicles that will be permitted, insurance and liability issues and the policing of underage drivers. Moved by Mr. Scott, supported by Mrs. Long to approve the completion of a second event on the Dixie Gully Run site the weekend of November 1, 2014, and that this event will be open to the public in order to gain knowledge in public use of a proposed ORV park in Groveland Township, with the budget for the second event as follows: Proposed Budget - November 1 ORV Event Revenue Sponsorships $ 9,000 Vendor Fees $ 400 Vehicle Registrations $ 5,000 TOTAL $ 14,400 Expense Event Expense $ 15,000 Insurance $ 9,000 TOTAL $ 20,000 NET INCOME $ (9,600) AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. (Commission Meeting, September 3, 2014) AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. 2. Springfield Oaks Golf Course Food and Beverage Service Contract Moved by Mr. Lewis, supported by Mr. Scott to Move to approve the Springfield Oaks Grille Room & Halfway House License and Professional Services Contract with Rose Foote Catering for one year beginning November 2014, with the option for 4 additional 1 year renewal periods. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. The Food and Beverage Committee will now be creating an approved caterers list for all OCPRC facilities The Commission asked if OCPR would be obtaining total management of the golf courses, along with the food and beverage services, should the Commission change the charge of the Food and Beverage Committee in order to broaden the focus/responsibility of the Committee and to allow consideration of other items including maintenance, standards, equipment, pro shop operations, etc. Executive Officer Daniel Stencil will check into this and report back to the Commission. 2015 Proposed Fees and Charqes — Annual Vehicle Permits Moved by Mrs. Long, supported by Mr. Lewis to approve maintaining the current fees for the OCPR Resident Annual Motor Vehicle, Resident Senior Citizen/Adaptive /Active Military Annual Motor Vehicle, Regular (non-resident) and Senior Citizen/Adaptive/Active Military (non-resident) Annual Motor Vehicle passes; and adding a secondary Resident Annual Motor Vehicle pass to be used for a second car in the same household for a reduced fee of $20.00 once a primary pass has been purchased at the regular fee for FY2015 for residents, and Non -Resident fee for the secondary pass to be $36.00 AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Request for Second ORV Adventure Recreation Event in Groveland Township. See correction on paqe 119 Staff provided a brief report on the ORV event that was held on August 9, 2014, in Groveland Township and played a video that was recorded from an unmanned aerial vehicle during the event. Staff has proposed and is requesting Commission's approval to hold another event the first weekend in November 2014. Staff clarified for the Commission the names and types of vehicles which were used at the first event and those proposed for the second event, and also updated the Commission on the results of the surveys taken at the event. The first event was by invitation only and the second event is proposed to be open to the public. The Commission requested further information on the insurance costs for the events and also requested input from Oakland County Risk Management on this matter. In addition, the Commission would like to see the statistics for the statewide registrations on ORV-type vehicles with the State of Michigan going back to 2000. They also (Commission Meeting, September 3, 2014) AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. 2. Springfield Oaks Golf Course Food and Beveraqe Service Contract Moved by Mr. Lewis, supported by Mr. Scott to Move to approve the Springfield Oaks Grille Room & Halfway House License and Professional Services Contract with Rose Foote Catering for one year beginning November 2014, with the option for 4 additional 1 year renewal periods. AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a unanimous voice vote. The Food and Beverage Committee will now be creating an approved caterers list for all OCPRC facilities The Commission asked if OCPR would be obtaining total management of the golf courses, along with the food and beverage services, should the Commission change the charge of the Food and Beverage Committee in order to broaden the focus/responsibility of the Committee and to allow consideration of other items including maintenance, standards, equipment, pro shop operations, etc. Executive Officer Daniel Stencil will check into this and report back to the Commission. 2015 Proposed Fees and Charges — Annual Vehicle Permits Moved by Mrs. Long, supported by Mr. Lewis to approve maintaining the current fees for the OCPR Resident Annual Motor Vehicle, Resident Senior Citizen/Adaptive /Active Military Annual Motor Vehicle, Regular (non-resident) and Senior Citizen/Adaptive/Active Military (non-resident) Annual Motor Vehicle passes; and adding a secondary Resident Annual Motor Vehicle pass to be used for a second car in the same household for a reduced fee of $20.00 once a primary pass has been purchased at the regular fee for FY2015 for residents, and Non -Resident fee for the secondary pass to be $36.00 AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Request for Second ORV Adventure Recreation Event in Groveland Township, Staff provided a brief report on the ORV event that was held on August 9, 2014, in Groveland Township and played a video that was recorded from an unmanned aerial vehicle during the event. Staff has proposed and is requesting Commission's approval to hold another event the first weekend in November 2014. Staff clarified for the Commission the names and types of vehicles which were used at the first event and those proposed for the second event, and also updated the Commission on the results of the surveys taken at the event. The first event was by invitation only and the second event is proposed to be open to the public. The Commission requested further information on the insurance costs for the events and also requested input from Oakland County Risk Management on this matter. In addition, the Commission would like to see the statistics for the statewide registrations on ORV-type vehicles with the State of Michigan going back to 2000. They also (Commission Meeting, September 3, 2014) requested staff provide the actual costs and revenues for this proposed project, and whether it will be self- sustaining. The Commission would also like staff to pursue discussions and/or negotiations with the Department of Natural Resources regarding the DNR underwriting any OCPR losses regarding this proposed project. Some of the Commissioners that attended the first event felt staff did a fabulous job; however there are still concerns among the Commissioners regarding the types of vehicles that will be permitted, insurance and liability issues and the policing of underage drivers. Moved by Mr. Scott, supported by Mrs. Long to approve the completion of a second event on the Dixie Gully Run site the weekend of November 1, 2014, and that this event will be open to the public in order to gain knowledge in public use of a proposed ORV park in Groveland Township, with the budget for the second event as follows: Proposed Budget - November 1 ORV Event Revenue Sponsorships $ 9,000 Vendor Fees $ 400 Vehicle Registrations $ 5,000 TOTAL $ 14,400 Expense Event Expense $ 15,000 Insurance $ 9,000 TOTAL $ 20,000 NET INCOME $ (9,600) AYES: Baumhart, Fisher, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Master Plan/Public Enaaaement Program Update Senior Planner Donna Folland provided an update on OCPRC's master planning and public engagement strategy and program. This included the work plan for master planning and public engagement, a projected timeline for continued progress, an inventory of the public engagement strategies that are in use or are planned and the status of each, and the engagement of target audiences. Purchase of Two Ice/Water Vending Machines: Moved by Mr. McGillivray, supported by Mr. Nash to approve the purchase of two (2) Akoona/Ekoice water and ice vending machines from Icy Placements of St. Petersburg, Florida for $27,425 each for a total amount not to exceed $54,850; and transfer $54,850 from the Amount Available for Capital Improvement and Capital Equipment account to Capital Equipment for this purchase. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 13 (Commission Meeting, September 3, 2014) Commission requested staff to report back on the return on investment figures and the maintenance and service figures for these vending machines after one year. Construction Approval: Addison Oaks Campground Pull Throuqh Sites and Concrete Pad Development Moved by Mr. Lewis, supported by Mr. Kostin to award a construction contract to George W. Auch Company for the Addison Oaks Pull Through Sites and Concrete Pads project for an amount not to exceed $227,897; and to approve the total project cost of $248,167. AYES: Baumhart, Fisher, Kostin, Lewis, Nash, Scott, VanderVeen (7) NAYS: McGillivray (1) Motion carried on a voice vote. 2. Glen Oaks, Sprinqfield Oaks & White Lake Oaks Golf Course Irriqation Replacement Moved by Mr. VanderVeen, supported by Mr. McGillivray to approve the contract for the Irrigation Replacement Projects at Glen Oaks, Springfield Oaks and White Lake Oaks Golf Courses to Marc Dutton Irrigation Inc. for an amount not to exceed $327,576; and to approve the total project cost of $404,714. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 3. Red Oaks Nature Center Temporary Floorinq Installation Moved by Mr. Lewis, supported by Mr. Baumhart to award a contract to provide a removable flooring system for the Red Oaks Nature Center meeting room to ID3 Group of Atlanta, Georgia in the amount of $45, 355. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. Glen Oaks Irrigation Pond Dredge Change Order Moved by Mr. McGillivray, supported by Mr. Baumhart to approve Change Order #1, as an increase to the construction contract for the Glen Oaks Golf Course Pond Dredge Project to Frank Rewold & Sons, Inc. in the amount not to exceed $31,499.11. This change order will bring the total approved project cost amount to $327,417.71 AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 14 (Commission Meeting, September 3, 2014) Temporary Use Permit — Clarkston SCAMP/Alcohol Sales Request at Clarkston Back Roads Half Marathon Event Moved by Mr. Scott, supported by Mr. VanderVeen to approve both the 1.) Sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for a beer tent at the Clarkston State Bank Back Roads Half Marathon on November 9, 2014 at Independence Oaks County Park. AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. STAFF REPORTS: Participation and Program Review FY 2014, Month 09 The Participation and Program Review report for FY 2014, Month 10 was received. Executive Officer's Report: In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - Natural Resources group at Independence Oaks: Volunteers from Chrysler assisted with the elimination of invasive species in the park - Storm damage at South Health Office in Southfield — OCPR offices/storage area suffered damage in the lower level of the building due to the recent storms - Coordination of recruitment efforts with Oakland County Human Resources Division for OCPR seasonal and part-time positions - Staff is working on the schedule for the Proposed 2015 Commission meeting dates for Commission's approval - October 1, 2014 OCPR Commission meeting will be held at Independence Oaks Lewis E. Wint Nature Center Executive Committee Update Chairman Fisher advised the Commission the Executive Committee focused on two items at the last meeting. The first item was budget issues concerning the use and amount of the fund balance, which was a result of the FY 2015 Budget discussions at the Commission meetings. The second item was the ORV event - the best way to present information and what additional information was needed. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There was no new business to report. CLOSED SESSION: Moved by Mr. Kostin, supported by Mr. Scott to adjourn to a Closed Session for the purpose of discussing possible land acquisition. 15 (Commission Meeting, September 3, 2014) ROLL CALL VOTE: AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Scott, VanderVeen (7) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting was adjourned to a closed session at 11:23 a.m. Moved by Mr. VanderVeen, supported by Mr. Scott, to reconvene the Commission Meeting to Open Session. ROLL CALL VOTE: AYES: Baumhart, Fisher, Kostin, Lewis, McGillivray, Scott, VanderVeen (7) NAYS: (0) A sufficient majority having voted, the motion carried. The meeting re -convened to open session at 12:15 p.m. ADJOURNMENT: Meeting adjourned at 12:16 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 16 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 1, 2014 AGENDA ITEM NO. Z FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor 11; Jeffrey Phelps, Fiscal Services Supervisor II Submitted: September 23, 2014 Subject: Consent Agenda — OCPR Monthly Financial Reports 7. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT August, 2014 (FM 11, FY 2014) 7. B. REVENUE AND EXPENDITURE COMPARISON REPORT August, 2014 (FM 11, FY 2014) 7. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT August, 2014 (FM 11, FY 2014) 7. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION August, 2014 (FM 11, FY 2014) 17 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM11FY2014 (FOR MONTH ENDING 8130114) 2014 YEAR TO (OVER), %OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11.470,000.00 $11,574,968.26 ($104,968.26) 100,91% Other 275,525.00 535,979.07 (260,454.07) 194.5% GLEN OAKS GOLF COURSE 774,000,00 679,675.44 94,324.56 87.13% LYON OAKS GOLF COURSE 1,126.000.00 1,058,947.79 67,052.21 94.0% RED OAKS GOLF COURSE 325,200.00 288,683.26 36,516,74 88.8% SPRINGFIELD OAKS GOLF COURSE 693,254.00 605,904.42 87,349.58 87.4°% WHITE LAKE OAKS GOLF COURSE 729,128.00 648,551.74 80,576.26 88,9°% ADDISON OAKS CONFERENCE CENTER 140,000.00 64,526.79 75,471.21 46.1 % GLEN OAKS CONFERENCE CENTER 200,000.00 112,5D4.85 87,495,15 56.3% LYON OAKS CONFERENCE CENTER 105,000.00 69,712.71 35,287.29 66.4% SPRINGFIELD OAKS CONCESSION 12,000.00 7,896.00 4,104.00 65.8% WHITE LAKE OAKS CONFERENCE CENTER 51,000.00 40,694.34 10,305.66 79.8 % OAKLAND COUNTY MARKET 181,450,00 159,519,86 21,930.14 87.9% ADDISON OAKS PARK 486,180.00 557,087.53 (70,9D7,53) 114.6% GROVELAND OAKS PARK 753,300.00 785,054.69 (31,754.69) 104.21/. HIGHLAND OAKS PARK 9.640.00 7,411.84 2,228.16 76.91% INDEPENDENCE OAKS PARK 319,198.00 258,636.16 60,561.84 81.0 % LYON OAKS PARK 100,000,00 96,998.00 3,002.00 97,0% ORION OAKS PARK 109,500.00 91,294.00 18,20600 83.4% RED OAKS DOG PARK 42,000,00 33,243.00 8,757.00 79.2% RED OAKS PARK 9,500.00 6,302.00 3,198.00 66.3 % ROSE OAKS PARK 2,500.00 10,000.00 (7,500.00) 400.0 % SPRINGFIELD OAKS ACTIVITY CENTERIPARK B1,463.00 80,183.74 1,299.26 98.4% WATERFORD OAKS ACTIVITY CENTER/PARK 35,173.00 65,472.79 (30,299.79) 186.1% RECREATION PROGRAMS & SERVICES 264,000.00 241,606.92 22.393.08 91.5% CATALPA OAKS PARK 8,000.00 8,037.00 (37.00) 100.5°% RED OAKS WATERPARK 1,036,800.00 1,086,350.93 (49,550.93) 104.8% WATERFORD OAKS BMX 17,700,00 31,476.00 (13,776.00) 177.8% WATERFORD OAKS WATERPARK 672,850.00 480,20015 192,649.25 71.4% CAPITAL IMPROVEMENT 5,099,237,00 0.00 5,999,237.00 0.0% TOTAL REVENUE $26,029,598.00 $19,686,902.78 $6,342,695.22 75.6 % EXPENDITURE ADMINISTRATIVE SERVICES $6,623,100.00 $5,027,466.13 $1,595,633.87 75.9% FISCAL SERVICES ADMINISTRATION 125,50200 118,803.09 6,698.91 94.7% FISCAL SERVICES PARKS & REC 243,739.00 190,262.30 53,476.70 78.1 % GLEN OAKS GOLF COURSE 847,477.00 816,727.57 30,749.43 96.4% LYON OAKS GOLF COURSE 1,714,644.00 1,203,574.04 511,069.96 70,2% RED OAKS GOLF COURSE 643,402.00 621,032,07 22,459.93 96.5% SPRINGFIELD OAKS GOLF COURSE 874,512.00 545,501.72 329,010.28 62.41A WHITE LAKE OAKS GOLF COURSE 898,140,00 700,506.58 197.633.42 78.0% ADDISON OAKS CONFERENCE CENTER 282,828.00 164,129A9 118,698.31 58.0"% GLEN OAKS CONFERENCE CENTER 217.463.00 174,646.79 42,816.21 80.3% LYON OAKS CONFERENCE CENTER 236,059.00 204,699.36 31.359.64 86.7 % SPRINGFIELD OAKS CONCESSION 42,030.00 35,27016 6,759.74 8191/6 WHITE LAKE OAKS CONFERENCE CENTER 212.524.00 156,984.21 55,539,79 73.9% OAKLAND COUNTY MARKET 203,067,00 179,051.23 24,015.77 88.2% ADDISON OAKS PARK 1,393,876.00 1,251,55175 142.322.25 89.8 % GROVELAND OAKS PARK 1,276,986,00 1,127,208,81 149,777.19 BB.3% HIGHLAND OAKS PARK 38,923.00 46,541.16 (9,61816) 124.7°% INDEPENDENCE OAKS PARK 1,350,839,00 1,027,395.21 323,44319 76.1 °% LYON OAKS PARK 334,445.00 308,674.73 25,770.27 92.3% ORION OAKS PARK 133,988.00 173,024.46 (39.936.46) 129.8% RED OAKS DOG PARK 59,327.00 67,041.67 (7,714,67) 113.0% RED OAKS PARK 11D,448.00 74,396.42 36,051.58 67.4% ROSE OAKS PARK 34,553,00 46,489,98 (11,936.98) 134.5°% SPRINGFIELD OAKS ACTIVITY CENTERIPARK 428,047.00 362,776.47 65,270.53 84.81/. WATERFORD OAKS ACTIVITY CENTER/PARK 1,104,585.00 624,166.63 460.418.37 56.5% RECREATION PROGRAMS & SERVICES 1,186,067.00 1,075,379.85 110,687,15 90.7% CATALPA OAKS PARK 126,230.00 89,845.88 36,384.12 71.2% RED OAKS WATERPARK 1.531,190.00 1,230,289.49 300,900.51 80.3% WATERFORD OAKS BMX 57,384,00 81,046.68 (23,662.68) 141.2% WATERFORD OAKS WATERPA RK 1,117,281.00 831,911.10 285,369.90 74.5°% FACILITIES & MAINTENANCE 2,580,852,00 1,049,562.73 1,531,289.27 40.7% INTERNAL FUND CHARGES' 0.00 190,303.11 (190,3D3.11) N/A TOTAL EXPENDITURE $26,029,598.00 $19,799,163.17 $6,230,434.83 76.1 % REVENUE OVER!(UNDER) EXPENDITURE $0.00 (112,260.39) (13,456,467.95) 2014 2013 2012 2011 ACTUAL REVENUE TO DATE: 75.6% 83.7% 96.8 % 79.1% BUDGET BALANCE: 24.4% 16.3% 3,2% 20.9% ACTUAL EXPENDITURE TO DATE: 76.1% 82.1% 77.3% 70.7% BUDGET BALANCE: 23,9% 17.9 % 22.7% 29.3% `INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. 18 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 11 FY 2014 (FOR MONTH ENDING 8/30114) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER) EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $12,110,948.23 $5,027,466.13 $7,083,482.10 FISCAL SERVICES ADMINISTRATION 0.00 118,803.09 (118,803.09) FISCAL SERVICES PARKS & REC 0.00 190,262.30 (190,262.30) ADMINISTRATIVE SERVICES SUB -TOTAL 12,110,948,23 5,336,531.52 6,774,416,71 GOLF: GLEN OAKS GOLF COURSE 679,675,44 816,727.57 (137.052.13) LYON OAKS GOLF COURSE 1,058,947,79 1,203,574,04 (144,626.25) RED OAKS GOLF COURSE 288,683.26 621,032.07 (332„348.81) SPRINGFIELD OAKS GOLF COURSE 605,904,42 545,501.72 60,402,70 WHITE LAKE OAKS GOLF COURSE 648,551.74 700,506.58 (51,954.84) GOLF SUB -TOTAL 3,281,762.65 3,887,341.98 (605,579.33) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 64,520.79 164,129.69 (99,600.90) GLEN OAKS CONFERENCE CENTER 112,504.85 174,646.79 (62,141.94) LYON OAKS CONFERENCE CENTER 69,712.71 204,699.36 (134,986,65) SPRINGFIELD OAKS CONCESSION 7,896.00 35,270.26 (27,374.26) WHITE LAKE OAKS CONFERENCE CENTER 40,694.34 156,984.21 (116,289.87) FOOD SERVICE SUB -TOTAL 295,336.69 735,730.31 (440,393.62y COUNTY MARKET: OAKLAND COUNTY MARKET 159,519.86 179,051,23 (19,531.37) COUNTY MARKET SUB -TOTAL 159,519.86 179,051.23 19,531.37) PARKS: ADDISON OAKS PARK 557,087.53 1,251,553.75 (694,466.22) GROVELAND OAKS PARK 785,054.69 1,127,208.81 (342,154,12) HIGHLAND OAKS PARK 7,411.84 48,541.16 (41,129.32) INDEPENDENCE OAKS PARK 258,636.15 1,027,395.21 (768,759.05) LYON OAKS PARK 96,998.00 308,674.73 (211,676.73) ORION OAKS PARK 91,294.00 173,924.46 (82,630,46) RED OAKS DOG PARK 33,243.00 67,041.67 (33,798.67) RED OAKS PARK 6,302.00 74,396A2 (68,094A2) ROSE OAKS PARK 10,000.00 46,489.98 (36,489,98) SPRINGFIELD OAKS ACTIVITY CENTERIPARK 80,163.74 362,776.47 (282,612.73) WATERFORD OAKS ACTIVITY CENTERIPARK 65,472,79 624,166.63 (558,693.84) PARKS SUB -TOTAL 1,991,663.75 5,112,169.29 (3,120,505.54) RECREATION: RECREATION PROGRAMS & SERVICES 241,606.92 1,075,379.85 (833,772.93) CATALPA OAKS PARK 8,037.00 89,845,88 (81.808.88) RED OAKS WATERPARK 1,086,350.93 1,230,289A9 (143,938,56) WATERFORD OAKS BMX 31,476.00 81,046.68 (49,570.68) WATERFORD OAKS WATERPARK 480,200.75 831,911,10 (351,710.35 RECREATION SUB -TOTAL 1,847,671,E0 3,308,473.00 (2,828,272.25 FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 1,049,562.73 FACILITIES & MAINTENANCE SUB -TOTAL 0.00 1,049,562.73 �1,049,562,73) 1,049,562,73) CAPITAL IMPROVEMENT 0.00 0.00 INTERNAL FUND CHARGES' 0.00 190,303.11 (190,303.11) TOTAL $19,686,902.78 $19,799,163.17 ($112,260.39) 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Govemment-Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Lag onto www.oakgov.comlmotbud/fiscal/Pages/info oub1Darks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 19 ITEM # 7C Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2014 Actuals with S-Year Average Actuals) As of August 31, 2014 FY2014Amended October I November I December I January I February I March I April I May I June 1 July I August I September I YEAR TO DATE REVENUES: 5-YEAR AVERAGE REVENUE $268,761 $123,5251 $1,593,528 $5,659,536, $3,288,976 $2,569,2141 $1,264,531 $1,081,695 $1,366,617I $1,899,0771 $1,385,246 $ 1,552,621 Percentage of Total 1.22%I 0.56%I 7.23%i 25.66% 14.91% 11.65%I 5.73% 4.90%I 6.20%I 8.61% 6.28% 7.04% FY2014 Amended Budget/Alottment $ 20,075,361 $244,656 $112,44 $1,450,604_ $5,151,932. $2,993,988 _ $2,338,781f $1,151,115I $984,678 $1,244,0451 $1,728,748I1 $1,261,0031_ _$1,4_13,366_ FY2014 Planned Use of Fund Balance $ 5,954,237 FY 2014 Amended Budget $ 26,029,698 _ FY 2014 Actuals $373,9871 $106,7361 $1,288,809 $5,434,4571 $3,244,575 $1,688,455 $1,332,5241 $1,471,2691 $1,512,6371 $1,651,9891 $1,606,565 $19,686,903 Avg. Monthly Revenue Over/(Under) _ $129,231, ($5,710)1 ($161,795)I $282,525�, $250,587 ($655,326) $161,4091 $486,591I $268,5931 ($76,759)1 $345,5621 _ $1,024,908 EXPENSES:_ 1 2013 ACiDAL$ $1,341,261 $1,259,689, $1,616,3231 $1,216,615 _- $1,277,817 $1,588,426 _ $1,478,9]9 $2,155,038 $2 28&235i $2,399,935 I $2,081,798 _ ^ 2012 iACTUALS $1,261,5331 $1,175,672 $1,396,1501_ $1,232,6471 $1,115,946 — $1,638,153 _ $1,331,323 _ $11771,704 J $2,496,4191_$2,290,5931 $2,131,114 $2,267,357 2011 ACTUALS $1,252,754I $1,213,357jj $1,610,2031 $1,207,143 $1,088,6341 $1,778,502 $1,285,9801 $1,700,953 $2,450,286 _ $2,040,4351 $2,069,367I $2,363,700 2010 IACTUALS $1,258,420I $1,311,540 $1,594,461 $1,261,422 $1,214,746, $1,831,055 $1,506,703 $2007,563 $2,536,123 $2,469,158 $2,087,225 $2,557.199 2009 IACTUALS $1,396,2191 $1,142,171 _ $1,569,846 $1,213,6131 _$3 249z1071, — $1,439,696 $1,422,971 1,585,528 _$2,446,018 $2,246,0031, _ $2,127,085 $2,387,9301 2008 ACTDAL$ $1,429,0621 $1,551,161 $1,531,276 $1,391,090 $1,247,01,4, $1,467,483 $1,552,530 $2,044,722 $2,273,242 $2,221,5161 $2,023,972 $2,108,9121 2007 ACTUALS $1,454,7931 $1,251,8111- $1,617,118 _$1,312,489 $1,171"" $1,688,454 $1,713,327 $1,977,064 _ $2,385,984 $2,346,5391 $2,645,75.5 $2,086,393` 5-YEAR AVERAGE EXPENSE $1,302,0371 $1,220,486 $1,557,397 $1,226,21. $1,189,250 $1,844,157 $2,443,616 $2,289,2251 $2,136,133� $2,331,597_— PercentageofTotal 6.32% 5.92%I _ 7.56%I 5.! 5.77% _$1,655,166 _$1,405,1791— 8.03% 6.82%I _ 8.95%I 11.86% 11.11%I 10.37% 11.32%1 FY2014 Amended Budget/Alottment- I I $ 26,029,598 $1,645,177I $1,542_,133_] $1,967,8331 $1,549,464I $1,502,665 $2,091,369 $1,775,500 $a,3.9q,167 $3,087,6071I $2,192,5271 $2,699,090� $2,946,0661__ FY 2014 Actuals $1,433,460 $1,272,211 $1,576,2931 $1,397,9181 $1,309,328 $1,499,407 $1,609,384 $2,278,532 $2,543,579 $2,594,697, $2,294,355 $19,799.163 _ Avg. Monthly Expenses (Over)/Under 11 $211,716 $269,9221 $391,5411 $ 351,5$ — 1931337I1I - —F $ 591,963 $ --- — — 166,116 $ — _51,6351_ $— 544,0281 $ 307,830� - --� $ 404,735' _ 84 _ __$312,369 - — - — -- --- I Total Avg Monthly Favorability/(Unfavorability) $340, $264,212 $229,7451 $434,07111 $443,9241 ($63,363) $327,525 $538,226 $812,621 $231,0711 $750,297 $4,309,277 IActualRevenue Over/(Under) Expenses M687,790) ($112,260) 1 ($1,059,574)i ($1,165,474), ($287,481)I _$4,036,539 $1,935,2471 $194,048 ($296,860) ($807,263) ($1,030,941) ($932,709)1, Prepared by Fiscal Services Division 20 ITEM # 7D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (a5 of All 31, 2014) Project ID 7escription Start Date '-ast Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion PRDJECTS OVER $100,000 100000001881 ACC Roof Replacement 10/28/2413 8/29/2014 $799,295.CO $634,767.53 $164,527.37 79.42% 100000001826 ACC Interior Renovations 7/24/2013 8/5/2014 $672,228.00 $542,681.55 $129,546.45 80.73% 1C0000001819 SAC Ellis Barn Improvements 5/5/2013 9/19/2014 5643,056.00 $574,990.80 $68,065.20 89.42% 1CCO00001751 GRV Restroom/Shower Section C 12/3/2012 7/24/2014 $613,975.00 $456,849.27 $157,125.73 74,41% ICC000001755 SAC Bleacher Replacement 12/3/2012 8/28/2014 $600,000.00 $559,352.19 $41,647.82 93.051Y. 1CCODD001825 GLr Interior Renovations 7/23/2013 8/6/2014 $577,404.00 $462,330.2C $115,C73,80 90.07% 100000000504 ADD Pavilion-Cmpgrd Recreation 9/1/20D4 9/5/2014 $417,524.00 $19,423,97 $398,100,03 4.65% 1C0000001336 RWP Connector Trail 12/8/2009 8/29/2014 $397,122.00 $302,227.56 $94,89a.44 76. 10% 1000000C1114 RSETrail revel opment 11/28/2D07 9/31/2014 $389,5G0.00 $99,378.58 $290,_21.42 25.51% 1000OOC1115 RSE Bee rdwalks-Docks-Overlooks 11/28/2D07 7/3/2014 $241,000.00 $231,920.99 $110,079.01 67.81% 100000001847 GLG Irrigation Pond Dredging 9/17/2013 5/31/2014 $296,Oo0,Do $21g,713.79 $77,296.21 73.89% 100000001807 GLG HVAC Replacement 5/15/2013 9/19/2014 $290,939.00 S225,562.51 $62,376.49 78.56% 100000001331 NCH Trail Devoopirr iase 1 12/8/2009 8/29/2014 $284,200.00 $128,617.55 $135,582 a5 45.26% 100000000867 ORN Pavilion-1)og Park 2/13/2006 9/5/2014 $251,261.00 $251,462.76 (S201.76) 100.08% 1000000C2012 GRV Pl;y Lot Concession 8/28/2014 8/28/2014 $250,000.D0 $0.00 $250,000.00 C.00% 1000000C1750 GLG Bridge Replacement 013 12/3/2012 8/29/2014 $232,907.00 $19,670.88 $213,236.12. 8.45% 1CCD00001752 HGH Parking tot - Central 12/3/2012 1/24/2014 $178,842.00 $178,004.32 $837.59 99.53% 1COD00002022 RSE Boardwalk North Connector 9/23/2014 9/23/2014 $160,000.00 $D,OD S150,000.00 0.00% 100000OC1891 :ND Upper Bush Edw&TriPhsl1 11/15/2013 9/19/2014 $150,000.00 $31,714.45 $118,285.55 21.14% PROJECTS UNDER $100,000 100000001958 RWP Shade Struct Kiddie Area 5/28/2014 5/28/2014 $80,209.80 $C.00 $801 0.01 100000001335 LYP Boardwalks -Docks -Overlooks 12/8/2009 8/31/2014 580,000.00 $76,232.24 $3,767,76 95.29% 100000001498 RDG Stormwater Reclalmation 4/28/2011 1/24/2014 $70,000.00 $19,818.59 $50,181.41 29.32% 100000001499 RDD Stormwater Reclaimatier, 4/28/2011 1/24/2014 $70,000.00 $20,982.52 $49,017,48 29.98% 100000001999 SPC Concession Roof ng 8/5/2014 8/5/2014 $65,000.00 $0.00 $65,ODD.00 0.00% 100000001332 NCH Boardwalks -Docks -Overlooks 12/8/2009 5/31/2014 $64,000.00 $49,926,17 $14,073.83 78.01% 1COOD0001982 ADD F'.ahing Docks 7/11/2014 8/31/2014 $60,0o0.00 $1,267.07 $58,732,93 2.11% 1000000C1963 ADD Boat Launch Accessible 5/28/2014 5/28/2014 $55,000.D0 $0.00 $S5,000.00 0.0i 100000001845 ADD Campground Pull Thru Sites 9/12/2011 9/11/2014 $50,000.00 $12,011.75 $37,988.25 24,07% 100000001961 RDP Parking Lot Exp Design 5/28/2014 5/28/2014 $50,000.00 $0.00 $50,000.00 0.02% 100000001957 RWP Entrance Shade Structure 5/28/2014 5/29/2014 $48,859.42 SC.00 $48,859.42 0.00% 100000001966 IND Wood Burning Unit 5/29/2014 5/29/2014 $48,500,00 S0.00 $48,500,00 D.DO% 100000002025 RDP Removable Raised Flooring 9/23/2014 9/23/2014 Si5,355.00 50.00 $45,355.00 0.00% 100000002024 GRV Asphalt Safety Path 9/23/2014 9/23/2014 $45,000.00 $0.Do $45,000,00 100000002007 ADD Asphalt Trail 9/22/2014 9/4/2014 $43,000.00 $38,216.00 $4,784.00 88.87% 100000001927 GRV Campground Utility Imp Des 3/7/2014 8/31/2014 $42,50D.00 $33,082.00 $9,419.00 77.84% 100000000983 LYP West Norton Drain Bridge 1/2/2007 9/31/2014 $40,000,00 $22,533.70 $17,466,30 56,33% 21 ITEM # 7D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of August 31, 2014) Project ID Description Start Date last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000001753 LYP Pavilion Small Dog Park 12/3/2012 9/5/2014 $40,000.00 $28,254.00 $11,746.00 70.64%1 100000001938 WCM LED Entrance Sign 3/24/2014 9/W2014 $40,000,00 $30,546.06 $9,453.94 76.37%1 100000002011 IND Play LotTwln Chimneys 8/28/2014 8/28/2014 $39,000.00 %00 $39,000.00 0.00%I 100000001960 IND Fishing Dock Replacement 5/28/2014 5/28/2014 $35,000,00 $0.00 $35,000.00 0.00%l 100000001756 WTR Dog Park Site Work I 12/3/2012 3/15/2013 $30,000.00 $4,597.00 $25,403.00 15,32%1 100000002005 LYCSidewalkReplacement 8/21/2Di4 8/21/2014 $30,000.00 $0.00 $30,000.00 0.00%1 100000001962 GLC Parking Lot Imp Design 5/28/2014 5/28/2014 $27,500.00 $0.00 $27,500.00 0.00%1 100000001971 GLG Parking Lot imp Design 6/2/2014 6/2/2014 $27,500.00 $0,00 $27,500.00 0.0D%1 100000001936 RDD Pay Station Site Work 3/21/2014 3/21/2014 $25,000.00 $0.00 $25,000,00 0.00%1 100000002021 LYG Boardwalk Replacement 9/23/2014 9123/2014 $25,000.00 $0.00 $25,000,00 0.00%1 100000001967 GRV Roadway Putt Putt Light 5/29/2014 9/4/2014 $22,SOO.00 $18,430.58 $4,069.42 81,91%1 100000001757 WTR Dog Park Fence 1 12/3/2012 12/3/2012 $20,000.00 $0.00 $20,000.00 0.00%1 100000001965 SAC Horse Dam Bldg K Design 5/28/2014 5/28/2014 $20,000.00 $0.00 $20,000.00 0.00%1 100000001970 GLC Energy Mgt Upgrade 6/2/2014 6/2/2014 $19,500.00 $0.001 $19,SDO.00 0.00%1 100000002000 WTR Greenhouse Roofing 8/5/2014 8/28/2014 $19,000.OD $18,598.27 $401.73 97.89%1 100000002009 ADD Concrete Sidewalks 8/22/2014 8/27/2014 $18,500.o0 $18,220.00 $290.00 98.43%1 100000002020 WLC Energy Management Upgrade 9/23/2014 9/23/2014 $18,200.06 $0.00 $18,200.00 0.00%l 100000001964 GLG Drainage Improv Design 5/28/2014 5/28/2014 $18,000,001 $0.00 $18,000,00 0.00%l 100000001959 ACC Energy Management Upgrade 5/28/2014 8128/2014 $17,500.001 $4,162.31 $13,337.69 23.7$%1 100000001997 ADD Lakeview Pavillion Roaf 1 8/5/2014 8/5/2014 $15,000,001 $0.00 $15,000.00 0.00% 100000002013 WTR Expanded Maintenance Yard 8/28/2D34 8/28/2014 $15,000.00 $0,001 $15,000.00 0.00%I 100000002023 ADD Maintenance YardPaving 9/23/2014 9/23/2014 $15,000.00� $0.00 $15,000.00I 0.00%) 100000002019 RDP Energy Management Upgrade 9/23/2014 9/23/2014 $14,450.00 $0.00 $14,450.0000% i00000OO1969 IND Energy Mgt Upgrade 6/2/2014 6/2/2014 $14,250.00I $0.00 $14,250.00 o.009'I 100000002018 CAT Energy Management Upgrade 9/23/2014 9/23/2014 $13,900.001 $0,00 $13,900.00 0.009,1 100000002017 WTR Energy Management Upgrade 9/23/2014 9/23/2014 $13,850.001 $0.00 $13,850.00 0.00%1 100000001968 ADM Energy Mgt Upgrade 6/2/2014 6/2/2014 $13,750.001 $0.00 $13,750.00 0.00% 100000001914 GLG Irrigation System Repl Des 1 2/11/2014 8/6/2014 $10,000.001 $8,000.OD1 $2,000.00 80,00% 100000001915 WLG Irrigation Sys Repl Des 2/11/2014 8/6/2014 $10,000.001 $4,900,001 $S,100.001 4%00% 100000001915 5PG Irrigation Sys Repl Des 2/11/2014 8/6/2014 $10,000.00 $6,100.04 $3,900.00� 61.00% 100000001998 LYG Pumohouse Rooting 8/5/2014 8/5/2014 $10,000.00� MOO $10,000.00 0.00%1 100000002008 ORN Dog Park Concrete Sidewalk 8/22/2014 8/27/2014 $5,238.00 $4,968.00 $270.G01 94.85%I TOTAL $9,156,315.22 $5,360,505.24 $3,795,809.98 22 ITEM # 7D Project ID IDescriptien Illustrative Net Position - Unrestricted Operating Reserve Capital Reserve FYZD14 Capital Equipment FY2014 Planned Use of Fund Balance: Depreciation Operating Subsidy FY2D14 Planned Use of Fund Balance: Caoital Imorovement Plan: Total Active CIP Projects Projects Closed in FY2014: ICOD00001736 ADD Addison Oaks Yurt 1 100000001737 ADD Addison Oaks Yurt 2 100000001738 GRV Groveland Oaks Yurt 1 100000001739 GRV Groveland Oaks Yurt 2 10000DCO1790 SPG Starter Shack 100000001816 ADD Electronic EntrGate Sys ICODCOCC1917 GRV Electronic Entr Gate Sys 300D00DC1840 WCM Fans ICODCOOC1949 ADD Concession Ext Renovations 100DDODC11C3 CATRstrm-Concessn-Stcrage8idg 1CODCODC1330 CAT Play Structure 1-5 yrs old 100000001481 CATSRe Development -Phase 1 100DOOD01482 CAT Pavilion -Play Area 100000001481 CAT Play Structure 6-12yrs old 100DOOD01917 GRV Beach lmprovand Dredge 100000001834 IND Play Lot Beach Main 10000000183E IND Play Lot Beach Satellite 1DDOODC01754 RDD Pavilion Shade Structures 100000001102 CAT Asphalt Curb Parking Lot Total Projects Closed in FY2014 Amount Available for Conceptual CIP and Capital Equipment Total Capital Improvement Plan Total Net Position - Unrestricted as of September 30, 2013 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROIECTS BUDGET TO ACTUAL EXPENSE REPORT (as of August 31, 2014) Start Date last 7ransacftn Date Budget I Expe,ses to Date Remaining audgeL Percentage Completion $52,593.95 $52,509.95 $33,430.43 $33,918.22 $61,937.25 521,311,88 $26,580.65 $16,408.77 $39,869,19 $716,100.46 $63,664.44 $397,823.28 $97,747A2 $106,243.75 $12,691.00 $153,942.0u $42,389.00 $21,359.55 $26,552,26 $3,130 000.00 52,824,237.00 $9,156,315.22 $1,967,172.96 f 5147,429.08) $5,750,000.00 $7,000,000.00 $827,176.00 $5,954,237.00 $10,976,OS9.00 $30,507,472.00 23 Cost Center ACC ACC ADD ADM ADM ADM ADM ADM ADM ADM ADM ADM G LC IND RWP SAC SAC W LC Totals Note: Oakland County Parks and Recreation Commission Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of September 5, 2014) Title Stucco Repair Structural Repair/Replacement Lagoon System - Maintenance Pavement Maintenance Program* Carpet/Flooring Management Program* Interior/Exterior Painting Program* Window/Door Replacement Program* Tree Planting Program* Natural Resource Program* Herpetological Study HVAC Repair Arborist Services (Hazardous Tree Inventory) Exterior Stone Repair Upper Bushman Lake Sampling/Analysis Kiddie Water Structure - Painting Water Tower Repairs Ellis Barn - Repainting Parapet Wall Replacement Budget Expended Amount Amount (as of 3rd Qtr) $ 80,000 $ 2,376 $ $ 25,000 $ - $ $ 6,000 $ - $ $ 150,000 $ - $ $ 150,000 $ 11,002 $ $ 120,000 $ 16,400 $ $ 124,000 $ 12,937 $ $ 25,000 $ 13,102 $ $ 160,500 $ 76,160 $ $ 110,000 $ - $ $ 49,500 $ - $ $ 116,000 $ 102,940 $ $ 10,000 $ 9,139 $ $ 12,000 $ - $ $ 25,000 $ 34,181 $ $ 50,000 $ - $ $ 20,000 $ - $ $ 50,000 $ 39,442 $ $ 1,283,000 $ 317,678 $ 25% ITEM # 7E Variance (Budget - Expended) 77,624 25,000 6,000 150,000 138,998 103,600 111,063 11,898 84,341 110,000 49,500 13,060 861 12,000 (9,181) 50,000 20,000 10,558 Program amount is listed over $100,000, however this covers multiple project locations. 965,322 24 ITEM # 7F Commission Approval Schedule for Capital and Maintenance Projects (REVISED September 5, 2014 - Preliminary and Subject to change) • October, 2014 o Special Parks District Forum — (Executive Officers Report) o Red Oaks Water Park - Wave Equipment ($325,000) (Executive Officers Report) o Waterford/Springfield Oaks — Greenhouse Operational Lease (Executive Officers Report) o Groveland Oaks —Campground Utilities ($680,000) (Construction Approval) o Red/Waterford/Groveland Oaks— Concession Remodel — Phase 1 ($90,000) (Executive Officers Report) o Rose Oaks —Trail Development Phase I — Change Order #1 Approval o Springfield Oaks Activity Center —4-H Covered Arena Construction (Bldg. K) ($200,000) (Executive Officers Report) • November, 2014 o Red Oaks — Trail Easement Agreement o Glen Oaks Golf Course & Conference Center — Parking Lot Design ($620,000) (Conceptual Approval) o Red/Waterford/Groveland Oaks — Concession Remodel — Phase 1 ($90,000) (Conceptual Approval) o Red Oaks Water Park — Wave Equipment ($325,000) (Conceptual Approval) o Springfield Oaks Activity Center — Mill Pond Dam Repairs Agreement (General Approval) o Springfield Oaks Activity Center --4-H Covered Arena Construction (Bldg. K) ($200,000) (Conceptual Approval) o Waterford Oaks Park - Greenhouse Operational Lease RFQ,(General Approval) o Waterford/Springfield Oaks — Greenhouse Operational Lease (General Approval) o Independence Oaks — Connector Trail — Interlocal Agreement (General Approval) o CIP/Maintenance Projects Quarterly Update • December, 2014 o Red/Waterford/Groveland Oaks - Concession Remodel — Phase 1 ($90,000) (Construction Approval) • January, 2015 o Catalpa Oaks — Recreation Fields/irrigation Design ($100,000) (Engineering RFP Approval) o Red/Waterford/Groveland Oaks — Concession Remodel — Phase II ($90,000) (Conceptual Approval) o Red Oaks Water Park— Wave Equipment ($325,000) (Construction Approval) o Red Oaks Nature Center— Parking Lot ($525,000) (Conceptual Approval) • February, 2015 o CIP/Maintenance Projects Quarterly Update • March, 2015 o Springfield Oaks Activity Center —4-H Covered Arena Design (Bldg. K) ($200,000) (Construction Approval) • April, 2015 o Glen Oaks Golf Course & Conference Center — Parking Lot Design ($620,000) (Construction Approval) • May, 2015 o CIP/Maintenance Projects Quarterly Update • June, 2015 • July, 2015 • August, 2015 o Red Oaks Nature Center— Parking Lot ($525,000) (Construction Approval) o CIP/Maintenance Projects Quarterly Update 25 GFAKLANDCOUNTYPMKS Find us on facehook.corn/ociparks OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 1, 2013 AGENDA ITEM NO.7 G BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: September 24, 2014 Subject: Service Portfolio Implementation Plan INTRODUCTION AND HISTORY At its July 2014 meeting, the Commission heard a presentation on the final report on the Service Portfolio from Chris Dropinski of GreenPlay. At that time, the Commission asked for a full version of the Portfolio (which has subsequently been provided) as well as an Implementation Plan for moving the Service Portfolio forward. The goal of the Implementation Plan is to outline for staff and the Commission the key areas of immediate focus from the report, as well as a timeline and plan for annual review and incorporation of the methodologies and philosophies outlined in the report. Staff will provide a brief overview of the attached Implementation Plan at the October Commission meeting. STAFF RECOMMENDATION Staff recommends that the Commission receive and file the Service Portfolio Final Report. MOTION Move to receive and file the Service Portfolio Final Report. 26 Service Portfolio Implementation Plan — 9.22.2014 Service Portfolio Implementation Plan CONTENTS 1. Project Summary 2. Short -Term Actions by Theme 3. Implementation Timeline Attachment A: Core Services Identification Attachment B: Provision Strategy Summary Attachment C: OCPRC Service Portfolio Attachment D: OCPRC Cost Recovery Pyramid 1. Project Summary The Service Portfolio Project (including the Service Assessment and Cost Recovery) has been developed by staff with assistance from GreenPlay over the last 18 months. A final report of the project was presented to the Oakland County Parks and Recreation Commission at its July, 2014 meeting. Staff anticipates that the Commission will Receive and File the final report and this Implementation Plan at its October 1, 2014 meeting. The Service Portfolio report contains a section titled Goals, Objectives & Action Items. This Implementation Plan will serve as a summary of these goals, objectives and action items, and will be refined and updated annually. The goal of the Implementation Plan is to outline for staff and the Commission the key areas of immediate focus from the report, as well as a timeline and plan for annual review and incorporation of the methodologies and philosophies outlined in the report. The primary goal of developing the Service Portfolio is to establish resource allocation and cost recovery priorities, identify core services, and establish organizational sustainability through a logical and thoughtful philosophy that supports the core values, vision and mission of OCPRC and the community we serve. The project was completed to provide guidance for both staff and the commission regarding the services that OCPRC provides, and how we provide them (including when, where, how, at what subsidy, etc.). There is no way (and no need) for OCPRC to implement every action item to achieve every goal in the report in the first year of implementation. However, in order to continue this momentum, effect positive change for OCPRC and begin aligning our services with the newly developed cost recovery goals, short-term goals and implementation processes need to be developed. 27 Service Portfolio Implementation Plan — 9.22.2014 2. Short -Term Actions by Theme The following is a summary of short-term actions by theme as identified by staff and GreenPlay as important first steps in implementing the Service Portfolio and developing practices and processes to incorporate it into OCPRC planning, operations and budgeting. These actions will be revised on an annual basis and will be noted in the report when they are completed (or noted where they are ongoing actions). The first year of implementation will focus heavily on policy and process development, along with cost recovery goal alignment (which may include increased marketing, adjusting fees, and operational/programmatic changes). Theme 1: Policy Strategies Action 1: Develop Resource Allocation, Cost Recovery and Pricing Policy utilizing draft policy from GreenPlay. Policy will identify Executive Officer as decision -maker for setting fees using pricing strategies identified in the Service Portfolio Report. Action 2: Revise and Implement Current Sponsorship Policy utilizing draft policy from GreenPlay. Action 3: Revise and Implement Current Partnership Policy utilizing the work of the OCPRC Partnership Team. Action 5: Develop a Recreation Assistance Partnership Program Policy to formally outline the parameters of the program as well as the purpose and benefit to Oakland County communities/residents. Action b: Develop a Gifts and Donations Acceptance Policy including alignment with OC policies including recognition standards, reporting schedule, in -kind contributions, etc. Theme 2: Service Provision and Management Action 1: Develop a systematic process for implementing the Provision Strategies identified for each service OCPRC provides. Provision Strategies include: • Complementary Development • Collaboration • Divestment • Advance Market Position • Affirm market Position Action 2: Review service assessment and cost recovery analyses annually during the 1" quarter so that evaluation can be tied to budget preparation, Theme 3: Cost Savings —Cost Avoidance Strategies 28 Service Portfolio Implementation Plan- 9.22.2014 Action 1: Identify and track the value of volunteers as an alternative revenue source and cost savings measure. Theme 4: Cost Recovery Target Action Plan Action 1: Strive to have all categories of service on tiers 3, 4, and 5 at least break even as the primary goal by October 1, 2017. Action 2: Supervisors will determine if they can make services meet the recommended cost recovery goals by looking at costs, fee adjustments and alignment with available alternative funding sources and will make recommendation to AMT. Action 3: Supervisors will evaluate appropriate pricing by conducting a market analysis using suggested comparative analysis of like facilities and make recommendation to AMT. Theme 5: Revenue Enhancement Action 1: OCPRC will expand alternative funding for strategic initiatives through grants for new and existing projects, including programs and operations. Action 2: Increase targeted marketing and outreach efforts, including an agency -wide marketing plan and brand evaluation and strategy development. Theme 6: Future Growth Actionl : On an annual basis, staff will review the service portfolio and use the Services Assessment tool to evaluate market position and provision strategies of existing and potential future services (and the development of parks and facilities intended to provide those services). 29 2014 Annual CIP/MM forecast meetings: review projects forservice assessment and cost recovery alignment Resource Allocation, Cost Recovery and Pricing Policy Development Review Service Assessment for implementation of provision strategies- make recommendations for FY2016 Park and program supervisors re -calculate cost recovery using FY2013 actuals Pricing/fee recommendations to Commission for 2015 Sponsorship Policy Development Partnership Policy Development Brand evaluation and strategy deveopment Formalize Grant Strategy County -wide survey Recreation Assistance Partnership Program Policy development Gifts and Donations Acceptance Policy Development December January 1 February March April 2015 May June July August September Q Service Portfolio Implementation Plan — 9.22.2014 Attachment A Core Services Identification The term "core services" has changed definition multiple times over the past 10+years for the Oakland County Parks and Recreation Commission. The Service Portfolio process and report help set new, clear, well-defined definitions of "Core Services" for the organization, and what that means for how, when and where we provide them. The Service Portfolio defines a Core Service as: "Services that "'fit" with OCPRCs values and vision, there are fewifanyalternative providers, yet OCPRCk in a strong market position to provide the service. However, OCPRC does not ha ve the financial capacity to sustain the service outside of taxpayersupport, and the service is not deemed to be economically viable. These services are "'core" to satisfying OCPRCs values and vision typically benefiting all community members, or are seen as essential to the llves of under -served populations " nL:6N>° Services Assessment Service Portfolio Matrix The above Service Portfolio Matrix shows the criteria for determining "Core Services" as part of the Service Assessment process. The services assessment criteria for which "Core Service" is the identified provision strategy are: • Good fit with OCPR's vision and mission. • Low alternative coverage • OCPR in a strong market position to provide the service • Not financially sustainable in absence of tax funding 31 Service Portfolio Implementation Plan — 9.22.2014 These "Core Services" are those which OCPR is charged to provide by our public, mostly utilizing tax funding, as these services benefit all members of the community, whether they utilize the parks or not. The following services were determined (through a series of staff meetings walking each service at each park through the Public Sector Services Assessment Matrix) to be "core" to OCPRC's vision and mission: • Trails (paved, hiking, equestrian, mountain bike, XC skiing) • Open space/open fields • Lake access • Fishing/Fishing Piers • Playgrounds • Picnic areas • Beaches • Nature Center Exhibits & Interpretive Experiences • Dog Parks • Fitness Equipment • Family Market Days • Geocaching • Horseshoe Pits • Volleyball/Basketball Courts • Seasonal archery deer hunting • Trapping (lottery) • Putting & chipping greens at golf courses • Wildlife attraction workshops • Invasive species educational workshops • Astronomy viewing platform • Geocaching • Skate park (Groveland) • Inclusion Services 32 Service Portfolio Implementation Plan --122.2014 Attachment B Provision Strategy Summary The Services Assessment required staff to answer a series of questions regarding "fit" with the mission and vision of the OCPRC; the "strength of OCPRC's market position" for each of its services based on community need, present credibility and capacity, and community awareness; the "financial capacity" of the service of program to be viable without the support of tax funding; and the presence of "alternative providers" in the market place. The resulting provision strategies for OCPRC identify: • Services to advance or affirm our market position • Services to pursue collaboration • Services for complementary development • Services to invest in to change our market position • Services to divest Staff will be identifying "low -hanging fruit" as well as other key/timely strategies for implementing the provision strategies each fall in preparation for the next budget cycle (FY2016). The provision strategies are defined as follows: Comolementary Development — where the service is a good fit, a number of —or one significant — alternative providers exist; OCPRC is in a strong market position to provide the service, yet it does not have financial capacity to fully develop the service. Complementary development encourages planning efforts that lead to complementary service rather than duplication. Collaboration —where OCPRC's market position is weak, and the service can be enhanced or improved through the development of a collaborative effort. Collaborative efforts with other providers minimize or eliminate duplication while responsibly utilizing agency resources. Divestment —where services do not fit with OCPRC's values and mission and/or OCPRC has determined it is in a weak market position with little or no opportunity for improvement. Advance Market Position — where a small number or no alternative service providers exist, the service has financial capacity, and OCPRC is in a strong position to provide the service. Advancement includes efforts to capture more of the market, investigating the merits of market pricing and various outreach effo its, Affirm Market Position — where a number of (or one significant) alternative provider(s) exists, yet the service has financial capacity, and OCPRC is in a strong market position to provide it to customers or the community, Affirming market position includes efforts to capture more of the market and investigating the merits of competitive pricing strategies. 33 Service Portfolio Implementation Plan — 9.22.2014 Core Service - Services that "fit" with OCPRC's values and vision, there are few if any alternative providers, yet OCPRC is in a strong market position to provide the service. However, OCPRC does not have the financial capacity to sustain the service outside of taxpayer support, and the service is not deemed to be economically viable. These services are "core" to satisfying OCPRC`s values and vision typically benefiting all community members, or are seen as essential to the lives of under -served populations. 34 - AKLAND November, 2013 Recreation Programs and Services - Service Portfolio COUNTY PARKS KEY Fit Financial Market Position Alternative Capacity coverage Cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x I J. x x x x 2 x x x x 3 x x x x 4 x x x x S x x x x 6 Category of Service/Type of Service x x x x 7 _ Cost Recovery x x x x Service Menu a _ Target Tier Pricing x na na na na na na (below) 9 Notes 1 Beneficiary of Service 1 Minimum By Fund 1 Strategy Application/Permitted Services #N/A Considerable Individual #N/A Benefit 125% #N/A Classes, Workshops and Clinics - Beginning/Multi-Level #N/A #N/A Balanced Benefit S00% #WA Classes, Workshops and Clinics- Intermediate/Advanced Considerable Intllvltlual #N/A #N/A Beneft 125% #N/A Community -Wide Events Cast Recovery; 6 Considerable community Secondary - Fire & Ice x z x x Benefit 75% Market Considerable Community Cost Recovery; 6 B rOOICSie Way/Expo x x x x Beneft 75% Secondary - Concession /Vending/Banquet #N/A #N/A Mostly Indlvldual Benefit 150% #N/A Contracted Professional Services to Others Nature Discovery Cost Recovery; onsideable Individual IC Secondary - x x x x Benefit 125% Market Equipment Rentals #N/A Considerable Indlvldual Mobile Recreation #N/A g�neflt 125% #N/A Cost Recovery; 7 1 Secondary - Busses (3) x x_ Benefit 125% Competitive Cost Recovery; 2 Considerable Individual Secondary - x x x z 2 Benefit 125% Benefit 125%Market Considerable Indlvldual I Cost Recovery; Secondary - Mobile Stages (4) x I x x Benefit 125% Market Cost Recovery; L 2 Considerable Individual Secondary - Portable Bleachers (1) _ x x z x _ Benefit 125% Market Cost Recovery 2 Considerable individual Secondary - Retro Games Traiier x x x 1 Benefit 125% Market Inflatable Festival Package I (Treasure ... ... Considerable Individual Cost Recovery, Secondary- ourse & Inflatable Bouncer) Benefit considerable In 125% Competitive Inflatable Festival Package II Chaos Obstacle Course, g ( 1 Cost Recovery; Maze) z x z x Benefit 125% Competitive Competitive u page t of 46 35 GAKLAND November, 2013 COUNTYPARKS Recreation Programs and Services - Service Portfolio KEY Fit Financial Capacity MarketPosltion Alternative Coverage Cell Low Strong Weak itlgh Low Good Poor Nigh Provision Strategy x x x x 1 x x x 2 x x x x x 3 x x x x 4 x x Y x 5 x x x x a Category of Service/Type of Service x x x x 7 _ Cost Recovery x x x Service Menu x a CollBhorosglvegt Target Tier Pridng (below) x no no no no no no 9 Notes Beneficiary of Service Minimum By Fund Strategy Inflatable Mini Festival Mini Bouncer, Tropical Maze, (1 Considerable Individual Cost Recovery; Secondary - Dudley the Dino Slide x xx B-efit 125% Competitive Cost Recovery; 1 Considerable Individual Secondary - Inflatable Bouncer _ x x _ Benefit _ 125% Competitiw Cost Recovery; 1 t dual Secondary - Inflatable obstacle Course x x xx —fit 125% Competitive Cost Recovery; 2 Considerable Individual Setdndary- Go! Fish xx x x Vpnefit 125% Market Cost Recovery; 2 considerable Individual Secondary - Gol CaChe x x x x ga-eflt 125% Market Cost Recovery; _ 2 :onsiderable lndlvldual Secondary - Gol Bike x x x x IBenefR 12S% WKW _ Cost Recovery; 2 Considerable Individual Secondary - ,Star Lab x x Benefit I 125% Market Inclusion Services #N/A #N/A Mostlycommunl y benefit S% pN/A Leagues pN/A #N/A Considerable individual Beneflt 125% pN/A Long -Term Leases #N/A #N/A Mostly Individual Benefit150% pN/A Merchandise for Resale #N/A #N/A I MOstlyIndividual Benefx 150% #N/A Organized Parties/Events pN/A #N/A Mostly Individual Benefit 150% #N/A Rentals/Exclusive Use - Private/Non-Profit #N/A #N/A Mostly lndlvldual Benefit 150% #N/A Rentals/Exclusive Use - Partner pN/A #N/A Balanced Benefit 100% pN/A Services Menu page 2 of 46 36 (2FA LA D November, 2013 COUKS Addison Oaks - Service Portfolio KEY Fit Financial Capacity Market Position Alternative Coverage Cell Good Poor Nigh Low Strong Weak Nigh Low Provision Strategy x x x x 1 x x x x z x x x x 3 x x x x 4 1nvefr ed) IS ba ate, or OMBA x x x x 5 Complementary Development x x x x 6 Category of Service/Type of Service x x x z dr5hres — -- Cost Recovery x x x x x s _ __ Service Menu Target Tier Pridng x na na na na na no 9 (below) Notes Beneficiaryof Service Minimum Sy Fund Strategy Application/Permitted Services Filming/Photography #N/A #N/A #N/A #N/A considerable Individual @e2 fit considerable Individual Beneti[ 125% 1Z5% #N/A Geocaching pNIA Classes, Workshops and Clinics - Beginning/Multi-level #N/A 7 #N/A Balanced Benefit 1 100% #N/A Classes, Workshops and Clinics - Intermediate/Advanced #N/A #N/A Considerahle Individual Benefit 125% pN/A Community -Wide Events rlreworkS Ca st Recovery; Secondary- x x x - Benefit 75% Competitive :oncession/Vending/Banquet IBuhlEstate- Conference Center _ #N/A #N/A MostlylndivldualBenefit lso% #N/A Cost Recovery; 2 Semndary- Pop and candy vending machines x x x x Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Arcade Games x x z Mostly Individual Benefit 150% Market Contrarted Professional Services to Others #N/A #N/A Con siderahle Individual CZ'It 125% #N/A Equipment Rentals Cost Recovery; 2 Considerable Individual Secondary - Pedal boats xx x x _ _ Benefit 1z5% Market Cost Recovery; 2 Fonsiderahle Individual Secondary. Rowboats _ x x x x genefit 125% 1'�i�L k 2 Considerable Individual covert'; Secondary- Kavaks x x x x Benefit 125% Market Cost Recovery; 2 Considerable Individual Secondary- BikeS x x x Beneft 125% Market Services Menu page 3 of 46 37 OAKLAND November, 2013 COUNTY PARKS Addison Oaks - Service Portfolio KEY Fit Financial Capacity Market Position Alternative coverage Cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x 1 x x x 2 x x x x x 3 x x x x 4 lift, c r atiot aiey ar Pwe x x x x 5 Complementary oevei'opment x x x x 6 Category of Service/Type of Service x x x x 7 Cost Recovery x x x x a Service Menu Target Tier Pricing x no na na na na na 9 (below) Notes Beneficiary of Service Minimum By Fund Strategy Cost Recovery; 2 Considerable Individual Secondary - Washers/Dryers x x x x Benefit 1Z5% Market Inclusion Services NN/A #N/A Mostly Community Benefit 1 5% #N/A Leagues #N/A #N/A Considerable Individual Benefit 125% IN/A Long -Term Leases 1 Cost Recovery; Secondary - Residential House x_ x x _ x _ Mostly Individual Benefit i50%C'Nitiyo, Cost li covery; 1 Secondary - Cell Tower x x x Mostly Individual Benefit 150% Competitive Merchandise for Resale Cost Recovery; Rrewood x x 1 x x Mostly Individual Benefit 150% Secondary- Competitive Cast Recovery; 2 Semndary- Laundry Detergent x x x x /Oviostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Ice _ x x x x Mostly individual Benefit lWli, MarJie, _ Cost Recovery; 2 Secondary - Bait z x x x Mostly Individual Benefit 150% Market Cost Recovery; Secondary - 2 Golf Discs x x x Y Mostly Individual Benefit 150% Market Open Park Usage Paved trails x x x x 6 i_ refit vehicle Permit 5% Required x 6 --` Mostly communityatneft Hiking trails _ x x Vehicle Permit 5%Required #.I Mostly community Benefit 5%Required Vehicle Permit Equestrian trails x 6 6 Mostly Community Benefit Vehicle Permit Required Mountain bike trails x I x 5% Services Menu page 4 of 46 38 QAKLA � November, 2013 Addison Oaks - Service Portfolio COUNTY KEY Fit Financial Market Position Alternative Capacity Coverage Cell Good Poor High Low Strong Weak High Low x x x x 1 x x x x 2 x x x x 3 x x x x 4 x x x x s x x x x 6 Category of Service/Type of Service x x x x 7 Service Menu x x x x 8 (below) x na na na na na na 9 X-Country = _ x x x _ x _ 1_ 6 Geocaching x x x x 6 Horseshoe Pits x x x x 6 Open field x x x 6 Open space x x x x 6 Picnic areas ■ x x x 6 Unmonitored lake access x xz x 6 Seasonal archer deer hunting z x x x 6 Fishing x x x x 6 Glider/model airplane field x x x x 6 Astronomy viewing platform r x x x 6 Disc golf x x x ,r 2 Volleyball courts x x x x 6 Rentals/Exclusive Use - Private/Non-Profit 1 Beachfront Pavilion Lakeview Pavilion Timber Ridge Pavilion x Camp Sites x Yurts x Dnoest ftllabdratt or Divest Complementary Development Cost Recovery 'r Target Tier Pricing Notes Beneficiary of Service Minimum By Fund Strategy Vehicle Permit yostly Community Bereft 5%Required "Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit _ Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required vehicle Permit Mostly Community Benefit SNJauired Vehicle Permit _Mostly Community Benefit S' �cquifgd Veh1 Ce Permit _ Iylostly Community Benefit 5% Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vc6ncle Permit Mostly Community Beneflt 5%Rcquirq� Vebice Permit Mostly Community Benefit 5%Required vehicle Permit Mostly Community Benefit 5%Required Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Cost Recovery; Secondary. Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Services Menu page 5 of 46 39 G-AKLAND November, 2013 COUNTY PARKS Addison Oaks - Service Portfolio KEY Fit Financial Capacity Market Position Alternative Coverage Cell Good Poor Nigh Low Strong Weak Nigh Low Provision Strategy x x x x 1 x x x x z x x x x 3 x x x x 4 Oeu^'CWWbdf&e, 0 ai06t x x x x 5 Complementary Development x x x x 6 Category of Service/Type of Service x x x x 7 Wlabbraoe or Divest Cost Recovery x x x x a Collaborate or Divest Service Menu Target Tier Pricing x na na na no na na 9 (below) Notes Beneficiary of Service Minimum By Fund Strategy 2 Cost Recovery; Group Camping Camping Areas _ x f x _x _ Mostly Individual Benefit xso% Market Cost Recovery; Secondary - 2 Cabins x x_ x x Mostly Individual Benefit 150%Market Cost Recovery; secondary - 1 5pecial Event Park/Trad Rental - dependent on type of ev, x x Mostly Individual Benefit 150% Competitive Rentals/Exclusive Use - Partner #N/A #N/A Balanced Benefit 100% #N/A Services Menu page 6 of 46 40 QiAKLAND November, 2013 COUNTY PARKS Catalpa Oaks - Service Portfolio KEY Category of Service/Type of Service Service Menu (below) Fit Financial Capacity Market Position Alternative Coverage rill Provision Strategy Collaborateor*mst Notes I Beneficiary of Service Cost Recovery Target Tier I Minimum By Fund Pricing 1 Strategy Good Poor High Low strong Weak High Low x x x x x x x x x x z x x 1 2 3 4 x x z z x x z 5 x x x z x 6 7 x x z z x z x S z na na na na na na 9 Application/Permitted Services Filming/Photography Geocaching #N/A #N/A #N/A #N/A Considerable Individual Benefit Considerable Individual Benefit 125% 12s% #N/A #N/A Classes, Workshops and Clinics - Beginning/Multi-Level #N/A #N/A Balanced Benefit 100% #N/A Classes, Workshops and Clinics - Intermediate/Advanced #N/A #N/A Considerable Individual Benefit 125% #N/A Community -Wide Events Marshmallow Droll Concert series or other communityevent x v x x x x x x 2 atcapacity 2 maybe? Considerable Community Benefit onsiderable Community Benefit Cost Recovery; Secondary - 75% Market Cost Recovery; 75% Secondary- Concession/Vendin /Banquet #N/A #N/A MostlylndiMdualBenefit I 1S0% #N/A Contracted Professional Services to Others #N/A #N/A Considerable Individual Benefit 1 125% #N/A Equipment Rentals Considerable Ihtlividual #N/A #N/A Benefit 125% #N/A Inclusion Services #N/A #N/A Mostly Community Benefit 5% #N/A Leagues 7#N/A #N/A Considerable Individual Benefit 125% #N/A Long -Term Leases #N/A #N/A I Mostly Individual Benefit 154 #WA Merchandise for Resale #N/A #N/A Mostly Individual Benefit 150% #N%A Open Park Usage Vehicle Permit Playgrounds x x x x 6 Mostly Community Benefit 5%Required Services Menu page 7 of 46 41 QAKLAND November, 2013 Catalpa Oaks - Service Portfolio COUNTY PARKS. KEY Fit Financial Market Position Alternative Capacity Coverage Cell Category of Service/Type of Service x x x x 7 v _ - Cost Recovery x x x Service Menu x a C e�orRSiv4Kr Target Tier Pricing na na na na na na (below) x 9 Notes Beneficiary of Service Minimum By Fund Strategy 6 Vehicle Permit ',cacacitin4 x x x x Mostly geneli, 516 Required Vehicle Permit 6 I ,rassy areas x x x z 6 ene tlycommunity Bfit 5% Required Vehicle Permit Open field x x x Mostly Community Benefit 5% Required Vehicle Permit 6 Hiking trails x x x x Mostly Community Benefit 5% Required Vehicle Permit 6 Picnic areas x x x x Mostly Community Renefit 5% Required Vehicle Permit Onen space x x x x 6 M 5% Required Rentals/Exclusive Use - Private/Non-Profit Cost Recovery; 1 Secondary - Greenfield Pavilion x x z Mostly Individual Benefit 150 m�n�++ etitive �st Recovery; 1 Secondary- 4 full size soccer fields x x x x Mostly Individual Benefit 15a% Competitive Cost Recovery; 1 Secondary - 1 1.18 soccer field z x x _ - Mostly Individual Benefit 150% Competitive Cast Recovery; 1 Secondary- 1 softball diamond x x x x Mostly Individual Benefit 150% Competitive t — — Cost Recovery; 1 Secondary- .1 baseball diamond _ x x x I_ x Mostly Individual Benefit 150% ����(R",,tit�Yr _ host ."very; 6 probably shouldn't be high ait Secondary - Trail loop - XC practice rental % x coverage? Mostly Indlvlduai Benefit 150% Market Rentals/Exclusive Use - Partner #N/A #N/A Balanced Benefit 100% qN/A Services Menu page 8 of 46 42 C AKLAND November, 2013 COUNT' PARKS. Glen Oaks Golf Course - Service Portfolio KEY Fit Finandal Capacity Market Position Alternative coverage cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x 1 x 2 z z z x x 3 x x x x z x 4 z x x x S x x x x 6 x x x x Category of Service/Type of Service Cost Recovery z x z x s Service Menu Target Tier Pricng x no na no no no no 9 (below) Notes Beneficiary of Service Minimum 8 Fund Strategy Application/Permitted Services Filming/Photography #N/A #N/A Considerabie Individual Benefit 125% #N/A Classes, Workshops and Clinics - Beginning/Multi-Level Chipping Clinic -May 2 Cost Recovery; Secondary- x x x xAdvance Market Position Balanced Benefit 100°.511Ivlarket Putting Clinic - Ap ri I 2 Cost Recovery; 5econdary- x x x Balanced Benefit 100% Market Classes, Workshops and Clinics - Intermediate/Advanced #N/A Considerable Individual #N/A Benefit 125% #N/A Community -Wide Events #N/A Considerable Community #N/A Benefit 75% #N/A Concession/Vending/Banquet Conference Center #N/A #N/A Mostly Individual Benefit _ 15096 #N/A Grill Room Cbst Recovery; 2 Profitable Faads Secondary- x x x x recommendations? Mostly Individual Benefit 150% Market Vending machines Cost Recovery; 2 Secondary - x x x AdvarlCe Market Position Mostly Individual Benefit 150"arket Contracted Professional Services to Others #N/A Considerable Individual #N/A Benefit 125% #N/A Equipment Rentals Golf clubs Cost Recovery; 2 Considerable Individual Secondary- x x x x Benefit _ li R9(ivlarket Golf carts -electric Cost Recovery; 2 k: (Considerable Individual Secondary- x x x x Benefit 125WWarket Golf carts -pull x 2 Considerable Individual #N/A #N/A Benefit 125% #N/A Inclusion Services Leagues Services Menu page 9 of 46 43 Q' " `L `ND November, COUNTY FARMS KEY Category of Service/Type of Service Service Menu (below) Long -Term Leases y Apartment Fit Financial Market Position Capacity ood Poor High Low Strong Weak x x x x x x x x x x x x x x x x x x x I x x x ' x na na na na Glen Oaks Golf Course - Service Portfolio Alternative Coverage Cell High Low Provision Strategy x 2 ffirm Market Position x Advance'Market Position x 3Divest x 4low x--- F x 6 I x 7 1 't2lrwir = _ - x 8 fir Dlaien na na 9 6 Notes Affirm IVla,ketl 1-111-11 Merchandise for Resale 2 Golf balls x x x x Advance Market Position I 2 Shirts x x x x 1 Advance Market Position I 2 Hats x z x x Advance Market Position 2 Gloves x x x x Advance Market Position 2 Misc. (tees, ball markers, etc.) x x x z Advance Market Position #N/A I #N/A Open Par& .sage Winter trail use for XC skiing Organized Parties/Events #N/A 1 #N/A T Rentals/Exclusive Use - Private/Non-Profit Tee -times - public x x x x 1Affirm Market Position Tee -times - private 1 z x x x Rentals/Exclusive Use - Partner I #N/A #N/A Cost Recovery Target Tier Pricing Beneficiary of Service Minimum By Fund Strategy Considerable Individual Benefit 125% #N/A Cost Recovery; secondary - Mostly Indlvidual Benefit 150% Competitive Mostly Indlvidual BenefR 150% #N/A Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - MostlylndlvidualBenefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; secondary - Mostly Individual Benefit 150%aMatket Cost Recovery; Secondary - Mostly Individual Benefit 150°%Qvlarket Mostly Individual Benefit 150% #N/A Mostly Community Benefit INo Fee IFree when Open Mostly Individual Benefit I 150%I #N/A Cost Recovery; Secandary - Mostly Individual Benefit 151% Competitive Cost Recovery; Secondary• Mostly Individual Benefit 150% Competitive (Balanced Benefit I 100%I XWA Services Menu page 10 of 46 44 QAF KLA D November, 2013 Groveland Oaks - Service Portfolio KEY Category of Service/Type of Service Service Menu (below) Fit PtiPadty Market Position Alternative Coverage cell Provision Strategy _� 61 phyllst, gIrWoroivest Notes I Beneficiary of Service Cost Recovery Target Tier I Minimum By Fund Pricing 1 Strategy Good Poor High Low Strong Weak High Low x x x x x x x x x x 1 2 3 x x x x x x 4 x x x x s x x x x x x x x 6 7 x x x x s x na na na no na na 9 Application/Permitted Services Filming/Photography Geoeaehing #N/A /A #N/A #N/A Considerable Individual Benefit Considerable Individual Benefit 125% 125% #N/A #N/A Classes, Workshops and Clinics - Beginning/Multi-Level #N/A #N/A Balanced Benefit 100% #N/A Classes, Workshops and Clinics - Intermediate/Advanced #N/A #N/A C-siderable Individual Benefit 125% #N/A Community -Wide Events Fireworks Air Fair x x x x z x x 1 2 z Cons I ... . 'ty Ben efit 75% Considerable Community Benefit 75% Cost Recovery; Secondary - Competitive Cos Recovery; Secondary- Market Concession/Vend ing/Banquet ecovery; 1 Concessions x x x Beachetitive x Mostly Individual Benefit 150%�S�econdary- ecovery; 1 Secondary - Pop vending machines x x x Affirm Market Position Mostly Individual Benefit 150% Competitive Cost Recovery; 1 Secondary - Arcade Games Mostly individual Benefit150% Competitive #N/A #N/A Mostly Individual Benefit ISO% #N/A Contracted Professional Services to Others #N/A #N/A Considerable Individual Benefit 125% #N/A Equipment Rentals t Cost Recovery; foal Secondary - Pedal boats x x z x _ _ _ Benefit 12511 Competitive Cost Recovery; 1 O al Secondary - Rowboats x x x x �fn�fit 125% Competitive _ Cost Recovery; 1 Considerable Individual Secondary - Kayaks (?) x _ x x Belt fit 125M Competitive Services Menu page 11 of 46 45 GAKL AR D November, 2013 Groveland Oaks - Service Portfolio KEY Fit Market PositionFinancial Alternative Capacity coverage cell Good Poor High Low Strong Weak High Low x x z x 1 x x x x 2 =PrmovisionStrate x x x x 3 7c x x x 4 x x x It 5 x x x x 6 Category of Service/Type of Service x x x x 7 _ Cost Recovery Service Menu x x x x a Target Tier Pricing (below) x na na na na na na 9 Notes I Beneficiary of Service 1 Minimum By Fund Strategy Cost Remvery; 1 Considerable Individual Secondary - Bikes _ x x x x - Benefit 725% Competitive Cost Recovery; 1 Considerable Individual Secondary- Washers/Dryers z x _ x x Benefit _ _ 125%Competitive Cost Rae very; 1 Considerable Individual Secondary - Putt Putt (mini golf) x x x Benefit 125% Competitive #NjA Considerable Individual #N/A Benefit 125% #N/A Inclusion Services #N/A #N/A Mostly community Benefit 5% #N/A Leagues #N/A Considerable Individual #NjA Benefit 125% #N/A Long -Term Leases 1 Cost Recovery; Secondary. Residential House x x x Mostly Individual Benefit 150% 150% Competitive #N/A #N/A Mostly Individual Benefit #N/A Merchandise for Resale Cost Remvery; 2 Secondary - Firewood _ x x Mostly Individual Benefit _ 150%t1r'�(�r% Cost Recovery; 1 secondary - Laundry Detergent _ x x x x Mostly Individual Benefit 150% Competitive Cost Recovery; 1 Secondary - Ice x x x _ x - mostly r E 150% Competitive Cost Recovery; 1 ndary- Bait _ x x xx Mostly Individual Benefit 150% CoSecompetitive #N/A #N/A Mostly Individual Benefit 150% #N/A Open Park Usage 6 Vehicle Pass Paved trails x x x x M.. 1 s%Required 6omm- Vehicle Pass Hiking trails x x x Mostly Community Benefit 5%Required Vehicle Pass I 6 Equestrian trails _ x x x x Mostly Community Benefit _ 5%Required Services Menu page 12 of 46 46 CWAKLAND November,2013 Groveland Oaks -Service Portfolio COUNTY PARKS. Financial Alternative KEY Fit Market Position Capacity coverage cell Good Poor High Low Strong Weak High Low Provision Strdt x x x x 3 x x x x 2 x x x x 3 x x x x 4 z x x x 5 x x x x 6 Category of Service/Type of Service x x x x 7 Cost Recovery Service Menu x x x x a Target Tier Pricing (below) z na na na no no na 9 Notes Beneficiary of Service 1 Minimum By Fund Strategy a Vehicle Pass Skatepark x x x x Mostly Community Benefit 5%Required Vehicle Pass _ s Playgrounds x x x x Mostly Community Benefit 5%Required Vehicle Pbss B GeoCaChiog x x x x ,Mostly Community Benefit 5%Required Vehicle Pass B Volleyball x x x Mostly Community Benefit 5%Required Vehicle Pass B PICnlC areas x x x x Mostly Community Benefit 5%Required Vehicle Pass 6 Open space x x x x Mostly Community Benefit 5% Required VeCiicle Pass Basketball x x x x 6 _Mostly Community Benefit 5%Required Vehicle Pass 6 Horseshoes x x x x Vostly Community Renefit 5%Required Rentals/Exclusive Use - Private/Non-Profit Cost Recovery; 1 Secondary - Camp Sites x x x x Mostly Individual Benefit 1509i S9rr W itive Cost Recovery; 1 Secondary - Cabins x x x Mostly Individual Benefit 150% Competitive Camperstorate- VOLUNTEERS ONLY x x x #NSA #N/A Mostly individual Benefit 11 #N/A C." Recovery; 1 5econdary- Yurts x� x x x Mostly Individual Benefit 150 C.Tv"AU%' Cost Recovery; 1 Secondary- , Mostly Individual Benefit 150% Competitive i III Cost Recbvery; 1 Secondary- IDevil's Island Shelter _ x x x x Mostly Individual Benefit ISO-VeIN% �ost Recovery; 1 Secondary - Paradise Island Shelter x x x x Mostly Individual Benefit 150% Competitive Cost Recovery; 2 Sedondary- Group camping areas x x x x Mostly Individual Benefit 150% Market Rentals/Exclusive Use - Partner #N/A #N/A Balanced Benefit 100% #N/A Services Menu page 13 of 46 47 WLANC November,2013 (OUIMMM Highland Oaks - Service Portfolio KEY Category of Service/Type of Service Service Menu (below) Ht Financial CapacityCoverage Market Position Alternative cell Provision Strategy _ cd�$bgta.4d'l�st _ Notes Beneficiary of Service Cost Recovery TargetTler Minimum By Fund Pricing Strategy Good Poor High Low Strong Weak High Low x x x x x x x z 1 2 3 4 x x x x x x x x x x x x 5 x x x x x x z 6 7 x x x na x na na x na na x na 6 9 Application/Permitted Services Filming/Photography _ GeOCBChIng #H/A #H/A #N/A #N/A Considerable Individual Benefit 125% 12s% #N/A #N/A Considerable Individual Benefit Classes, Workshops and Clinics - Beginning/Multi-Level #N/A #N/A Balanced Benefit 100% #N/A Classes, Workshops and Clinics - Intermediate/Advanced #N/A #N/A Considerable Indlvldual Benefit 125% #N/A Community -Wide Events #N/A #N/A Considerable Community Benefit I 7S% #N/A Concession/Vendin /Banquet #N/A ;;N/A Mostly Individual Benefit 150% #N/A Contracted Professional Services to Others #N/A #N/A Considerable Individual Benefit 1 125% #N/A Equipment Rentals #N/A #N/A Convderable individual Beneft Inclusion Services r #N/A #N/A #N/A #N/A Mostly Community Beneft 5% #N/A 5% #N/A Mostl _ fit Leagues #N/A #N/A Considerable Individual Benefit 125% #N/A Long -Term Leases Residential House x z x x 1 #N/A #I.1/p, Jylostly Individual Benefit 150% 150% Cost Recovery, Secondary - Competitive Mostly Individual Benefit aN/A Merchandise for Resale #N/A #N/A Mostly Individual Benefit 150% #N/A Open Park Usage Mowed Trails x z x * 6 Mostly Community Benefit 5%Required Vehicle Permit - -, page 14 of 46 48 MAT November, 2013 (OUNTYN G KEY Financial Alternative Ftt Capacny Market Posttion Coverage Cell Good Poor High Low Strong Weak High Low x x x x 1 x x x 2 x x x x 3 x a x 6 x 6 Category of Service/Type of Service x i 7 Service Menu x k s (below) x na na na _ ha 9 XCski trails _ x x x i Fishing Pier _ x x I x x 6 1 Unmonitored lake access x x I z x 6 Fishing x x I z x 6 Seasonal archery deer hunting x x l x x 6 Trapping (lottery) x z I x x 6 Geocaching x x l x x 6 Picnic areas _ x x I x x 6 Open space x x x x 6 #N/I Rentals/Exclusive Use - Private/Non-Profit Dance of the Timerdoodie (sponsored by Oakland Audubon) _ Equestrian Riding Events Rentals/Exclusive Use - Partner Highland Oaks - Service Portfolio #N/A #N/A #N/A #N/A #N/A #N/A I I I I I I I I I #N/A I #N/A Cost Recovery Target Tier Pricing Notes Beneficiary of Service Minimum By Fund Strategy Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Requ1red Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required Vehicle Permit Mostly Community Benefit 5%Required _ Mostly Individual Benefit 150% #N/A Balanced Benefit 100% xN/A Mostly Individual Benefit 150% #N1A_ Mostly Individual Benefit 150% #N/A Balanced Benefit 100%I #N/A Services Menu page IS of 46 49 QA L `ND November, 2013 COUNTY PARKS. KEY Category of Service/Ti f of Service Service Menu Geocaching Independence Oaks - Service Portfolio Financial Market Fit Market Position Capacity Coverage Cell Good Poor High Low Strong Weak High Low x x x x t x x x x 2 x x x x 3 x x x x 4 x x x x 5 x x x x 6 x x x x 7 x x x x a x na na na na na na 9 T If If Classes, Workshops and Clinics - Beginning/Multi-Level Learn to Ski #H/A Wint Nature Center Uck, Muck and Yuck Day Camp -July 10-11 x x x x Feathered Fun With "Angry Birds" - 9/7, 10-12 x x z x Feathered Fun with "Angry Birds" - 9/7, 2-4 x z x x Evening Hayride 9/21 x x z x Happy Halloween Hayride-10/26, 1-3 p.m. _ x _ _ x x x Happy Halloween Hayride - 10/26, 3:30-5:30 p.m. x _ x x a Be Out There! x x x Grossology _ # x x x Fall Star Party _ x x z x Summer StarPSrty x x x x Spring Star Party _ x x x x Wirinr Star Plr_tL x x x x Holiday Crafting _ x x x x Provision #N/A #N/A #N/A Cost Recovery Target Tier Pricing Notes Beneficiary of Service Minimum By Fund Strategy Considerable Individual Benefit 125% #N/A Considerable Individual Benefit 12S% #N/A Balanced Benefit 100% #N/A Balanced Benefit 100% #N/A Cost Recovery; Secondary - Balanced Beneflt 100% Competitive Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit l00% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 300% Market Balanced Bereft 100%Secondary- Balanced Benefit 100% Secondary- Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Bereft 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 300% Competitive Services Menu page 16 of 46 50 November, KEY Fit Good x x x x x Category of Service/Type of Service Service Menu Finandal Alternative CUP city MarkM Position Coverage igh !Low MStrongWeak Highxxxx x Independence Oaks - Service Portfolio Cell 2 x I I x I I 5 L Compieme'ntaryDevelopment 1 HypertuM Hype 2 Tuning Your Tot -Spring -June 12,10-11:45a.m. x x x x^_ 2 TuningYourTot-Spring -June 12, 1-2:45 p.m. x x I x x 2 Tuning Your Tot -Spring -June 15, 1-2:45 p.m. z x x x 2 ningYourTot -Summer -July 31st,10-11:45a.m. x z x x [ning 2 YourTot-Summer-July31st,1-2:45p.m. x x x I x 2 TuningYou rTot -Summer- August 3,1-2:45p.m. x _I x x x t (Tuning Your Tot - Fall - September 25th, 10-11:45 a.m. x x x 2 2 Tuning Your Tot - Fall - September 25th,1-2:45p.m. x x x x 2 Tuning your Tot - Fall - September 28th, 1-2:45 p.m. x x x x 2 iTuningYour Tot - Winter - January 12,10-11:45a.m. x x x x _ I 2 .Tuning Your Tot - Winter - January 16,10-11:45a.m. x x 2 Tuning Your Tot - Winter - January 16,1-2:45p.m. x x x 2 Cabin Fever Campfire - March 2, 7-8:30 p.m. _ x _z x x 2 Snowshoe Tracks on Tees - Feb 16, 10 a.m. - noon x x _ x _ Cost Recovery Target Tier Pricing lotes Beneficiary of Service Minimum By Fund Strategy Cost Recovery; Secondary - Balanced Benefit I00% rpmeetitive Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - .Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit _ 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary- _ Balanced Benefit _ 1o0°� Market Cost Recovery; Secondary - Balanced Benefit 100% Markri Cost Recovery; Secondary - Balanced Benefit 10OWarket Cost Recovery; Secondary - Balanced Benefit 1005wpM Jet 'Cost Recovery; Secondary - Balanced Benefit 100% Iy1"k.t y Cost Recovery; 1 Secondary- I 3alanced Benefit .0% Market Cost RecoveFy; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary- )4—Ianced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary- - Balanced Benefit 100%, 00% Market Services Menu page 17 of 46 51 KLA 4a—' v' November, 2013 COUNTY PARKS KEY Fit Financial Capacity Good Poor High La x x x x x x Category of Service/Type of Service x x x x r x x x Service Menu x x (below) x no rc Snowshoe Tracks on Tees - Feb 16, 2-4 p.m. x x Yule Log Bonfire and Crafting -12/7 x x Flowers and Fairies x x Ospreys & Backpacks - 10/20 x x Reptile Review _ x x Summer Night Life (sponsored b Oakland Audubon) x x x x Butterfly ID 101 x x Classes, Workshops and Clinics - Intermediate[Advanced Cn_mmu�titvpide Even_ts_, I Concession/Vending/Banquet Vending Machines x x Contracted Professional Services to Others Equipment Rentals Park Row Boats x x Independence Oaks - Service Portfolio Alternative Market Position Coverage Cell Strong weak High Low Provision Strate x x 1 x x 2 Advance Market Position x It 3 1 Divest x x 4 It Goo nor Vest x x 5 Comp Development x x 6 It It 7 x x B na no no no 9 Divest Notes Beneficiary ofService x x 2 Advance Market Position Balanced Benefit 1 x xAffirm Market Position Balanced Benefit 1 x Affirm MarketBalanced Benefit _ x I x 6 Core Service Balanced Benfit 1 x Affirm Market Position Balanced Benefit 2 x xAdvance Market Position Balanced Benefit 5 �._. x x ._.- ok if high alt coverage - Susana Balanced Benefit I 2 x x - Market Position Balanced Benefit L #N/A #N/A Balanced Benefit Considerable Individual #N/A J I #N/A f (Benefit J Considerable Community J I I #N/A I #N/A (Benefit 2 x x - Mostly Individual Benefit #N/A I #N/A _ Mostly Individual Benefit Considerable Individual #N/A #N/A Benefit Gonsi:r,ble Individual #N/A I #N/A Benefit 2 Considerable Individual x x Benefit Cost Recovery Target Tier Pricing Minimum By Fund Strategy 100% Secondary - Cost Revery; Secondary- 100% Competitve Cost Recovery, Secondary- S00% Competitive 100% Secomdnsy- Cost Recovery; Secondary- 300% Competitive Cost Recovery; Secondary - 1DCI%, 4 rket Cost Recovery; Setondory - 100°.6L6%0.Eftive Cost Recovery; SeCbntlafy- JOUNaMarket 100% #N/A 125%1 #N/A 75%I #N/A Cost Recovery; 5econdary- 150% Market 150% #N/A 125%I #N/A 125% #N/A Cost Recovery; Secondary - 125% Market Services Menu page 16 of 46 52 A�� Q November, 2013 Independence Oaks - Service Portfolio KEY Fit Financial Alternative Market Position capacity Caverage Cell Good Poor High low Strong Weak High Low Provision Strategy x x x x 1 x x x x 2 Advance Market Position x x It x 3 Divest x x x It 4 d.-i;t�B4a +dilp!iw:�SS It x x x 5 Complementay Development I x x x x 6 Category of Service/Type of Service x x It x 1 Service Menu x x It x s cak c eew v (below) _ _ x no no no no no no 9 Notes Benefidary of Service Pedal Boats IXC Skis Snow Shoes Star Lab Inclusion Services Leagues Services Menu 2 Considerable Individual x x x x benefit 2 Considerable Individual I x s x Benefit 2 Considerable Individual x x x x Advance Warket Position Benefit 2 Considerable Individual x z x x Beneft 2 Considerable Individual x x x x Advance Market Position Benefit 2 Considerable Indivlduai x x x x Beneft #N/A Considerable Individual taint Nature Center #N/A Benefit I #N/A Considerable Individual #N/A Benefit 1- L I I I I #H/A I #N/A I III Mostly Community Benefit Considerable Individual Ill #N/A #N/A 1 Behefit 9 IMostivm�ndividual z x z xDivest9}`F++P.} Benefit 9 z v z x adaptivere-useasapavilion? Mostly Individual Benefit � 9 z -x x t a ? Mostly Individual Benefit 9 x x e ? Mostly IndNidval Benefit 1 x z xMfirrn Market Position ? Mostly Individual Benefit Cost Recovery TargetTler Pricing NGnimurn By Fund Strategy Cost Recovery; Secondary - 125% Market Cost Recovery; Secondary - 12511Market Cost Recovery; Secondary - 12SWAMarket Cost Recovery; Secondary- 125% Market Cost Recovery; Secondary- 12W-Market Cost Recovery; jecondary - 1259(Warket 125°/a #N/A _ 125X #N/A 5%I _ #N/A 125%I #N/A Cost Recovery; Secondary - 1509L Market Cost Recovery; Secondary- 15090 arket ,Cost Recovery; 5e0ndb'ry- 15092M.,ket Cost Recovery; Secondary - 150-AWarket _ Cost Recovery; Secondary- 150W.ehpetitive page 19 of 46 53 �AKLAND November, 2013 COUNTY PARKS KEY Category of Service/Type of Service Service Menu (below) a Merchandise for Resale I Organized Parties/Events Nature Center Birthday Parties I x Open Park Usage Mowed trails x Fishing Piers x Pavedloop x Unmonitored lake access x Fishing x Ice Fishing x Seasonal archery deer hunting x Playgrounds x Sand Volleyball x Geocaching _ x Picnic areas x XC groomed trails x Rentals/Exclusive Use - Private/Non-Profit Twin Chimneys Shelter Pine Grove Shelter Independence Oaks - Service Portfolio Financial Fit x x Market Position Alternative Capacity Coverage cell od Poor High Low strong weak High Low Provision Strategy x x x 1 Affirm marRet Position x x x 2 Advance Market Position x x x 3 Divest x x x 4 etbddl otu:e st` x x x 6 ��- -i6 ilrrxentery OplW]oyrr+eet x x x 6 x x x 7 Collabo te,arMlima x x x 8 br-or Sm x na na na na na na 9 x x B fx I I I I I I I #N/A I #N/A x Y x i bdirrff Market 'o: of 2 2 Cost Recovery Target Tier Pricing Notes Beneficiary ofService Minimum By Fund Strategy Cost Recovery; Secondary - value? Mostly Individual Benefit 150% Competitive Mostly Individual Benefit I 150%I pN/A Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community eeneft 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass MostlyCommunity Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vthicle Pass Mostly Community Benefit 5% Requited Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Services Menu page 20 of 46 54 November, 2013 Independence Oaks - Service Portfolio KEY Fe Financial Position Alternative CapacityMarket coverage cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x 1 x x x x 2 z x x x 3 z x x x 4 kMresy:CdG 9Q or niW,Cst z x x x S Complementary Development z x x x 6 Category of Service/Type of Service x x x 7 9o114orate or Divest Cost Recovery Service Menu z x F-na x B Gog ximleorOWest Target'ller Pricing (below) x na na na na na 9 Notes Beneficiary of Service Minimum By Fund Strategy Cost Recovery; 2 Secondary - Moraine Knoll Shelter x x x Mostly Individual Benefit 150.,G nt 1V Cost Recovery; 1 Secondary - BeaCh Cove Shelter x z x x Mostly Individual Benefit 150% Competitive 1 Cost Recovery; Secondary - LakeVlewShelYer x x x t 15o9E.Competltive _ Cost Recovery; 1 Secondary - Lake Point Shelter z x puastly Individual Benefit 1509ELompedtive Cost Recovery; 1 Secondary - Trail Side Shelter % x x Mostly Individual Benefit 15091 Competitive Cost Recovery; 2 Secondary - Cohn Amphitheater_ x x x Mostly Individual Benefit 150%Market Cost Recovery; 2 Secandary- CampWilderness- youth group campground x x Mostly Individual Benefit 150%Market Rentals/Exclusive Use - Partner #N/A #N/A Balanced Benefit 100% pN/A Services Menu page 21 of 46 55 OAKLA D November, 2013 COUNTY KS Lyon Oaks Golf Course - Service Portfolio KEY Fit Financial Capacity Market Position Alternative Coverage Cell Provision Strategy Good Poor High Low Strong Weak High Low x x x x 1 x 2 x x x x x x 3 x x x x 4 x x x x x x x x 6 Category of Service/Type of Service Service Menu ` �� =lfebg! ei r_ajg� ,� jibdaY� -_J &raveft Cost Recovery Target Tier Pricing x x x x 7 x x x x s x na na na na na na 9 below) Notes Beneficiary of Service Minimum By Fund Strategy Application/Permitted Services Filming/Photography #N/A #N/A ial Benefit125% #N/A Geocaching #N/A C onsiderable Individual Beneft 125% #N/A #N/A Classes, Workshops and Clinics - Beginning/Multi-Level _ Canines, Coffee and Conversation (clinics run with expert sponsors on pet topics) 2 _ x x x z Balanced Ben efj( 300% Cost Recovery; Second arket ry- Market Chipping Clinic - May 2 Cost Recovery; Secondary - x x x % - - Balanced Benefit 100% Market Cost Recovery; Secondary- __ Putting Clinic - April 2 _ x x z _ z - - Balanced Benefit 100 IvIlet _ Adult Golf Lessons - Ladies only - Level 1 (Mondays, May 1 Cost Recovery; Secondary- 6 -June 10, 7-8 u.m.) x _x x z �alanced Benefit 100% Competitive Cos[ Recovery; Secondary- Adult Golf Lessons -All adults - Level 1 (Mondays,June 1 24 - July 22, 7-8 p.m.) z x z x Balanced Benefit 100% Competitive Classes, Workshops and Clinics - Intermediate/Advanced Adult Golf Lessons - Ladies Only - Level 2 (Mondays, June _ Cost Recovery; 1 Considerable Individual Secondary- 24-July 22)) z x z - x Benefit 125%,Competitive Adult Golf Lessons - All adults - Level 2 (Thursdays, June Cost Recovery; 1 Considerable Individual Secondary- 13-July 18) z x x x &neflt i 1255/ Competitive Adult Golf Lessons - All adults - Level 3 (Thursdays, July Cost Recovery; 1 Considerable Individual Secondary - 25 - August 22) x z Xx Benefit 125% Competitive Community -Wide Events Howl-O-Ween Cost Recovery; Z Considerable Community �.e Secondary - z z x x - nefit 75% Market Concession/Vending/Banquet _ Park -Conference Center #N/A #N/A Mostly Individual Benefit 150yo #N/A �jCost Golf - Grill Room Recovery; 2 (Secondary- _ _ x z z Advance Market Position^,aDnstvIndividual Benefit 150%MarlIPF Golf- Vending machines Cost Recovery; Z Secondary- x z z z - - Mostly Individual Benefit 150% Market Contracted Professional Services to Others Services Menu page 22 of 46 56 CAKLAND( November, 2013 Lyon Oaks Golf Course - Service Portfolio COUNTY PARKS KEY Fit Financial Market Position Alternative Capacity Coverage Cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x 3 x x x x 2 Adv2rnte Market Position z x x x 3 Divest z x x x 4 x x x x S z x x x 6 Category of Service/Type of Service x x x x 7 _ �gont�aar _ _ Service Menu x x z x 8 orTilp� I Cost Recovery Target Tier Pricing (below) na na na na na na 9 Notes Beneficiary of Service Minimum By Fund Strategy 1x__ ` N/A Considerable Individual #N/A Benefit 125% #N/A Equipment Rentals Considerable Individual Golf #N/A #N/A Benefit 125% #N/A Golf clubs Cost Recovery; 2 Considerable Individual Secondary- _ x x z xAdvance Market Position Benefit 125% Market Golf carts -electric (rider fee) Cost Recovery, 2 Considerable Individual Second ry- Advance Maliket Position Bereft _ _ _ 125% Market Driving range balls x x x x 2 _ Park #N/A Considerable Individual #N/A Benefit 125% #N/A Inclusion Services II I I I I I #N/A #N/A I�Mostly, Community Benefit I 5%I #N/A _ Leagues _ 1 L #N/A — Considerable Individual I ( I I I I #N/A Benefit I 125%I #N/A _Long-term Leases I I I I I #N/A I #N/A I IMostly Individual Beneft I 150%I qN/A Merchandise for Resale Cost Recovery; 2 Secondary - Golf balls x x x x Advance Market Position Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Shirts x x x x Advance Market Position Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Hats x x z xAdvance Market Position Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Gloves x x x xAdvance Market Position Mostly Individual Benefit _ _ 150% Market Cost Recovery; 2 Secondary - Shorts x z x xAdvance Market Position Mostly Individual Benefit 150% Market _ Cost Recovery; 2 Secondary - Shoes x x x x Advance Market Position _ _ Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary- Duterwear x x x x - Mostly Individual Benefit 150% Market Services Menu page 23 of 46 57 `✓A' `LA' " r CWNTY PARKS.November, 2013 KEY Category of Service/Type of Service Service Menu (below) Misc. (tees, ball markers, etc.) Open Park Usage Mowed trails Paved trails - hike/bike Seasonal archery deer hunting Playgrounds Dog Park Enclosures Volleyball _- Horseshoes Picnic areas Open fields Open space Grassy areas Geocaching Organized Parties/Events E 1 Rentals/Exclusive Use - Private/Non-Profit Golf Tee -times (carts included) - Public Lyon Oaks Golf Course - Service Portfolio Ft Financial Market Position Alternative I Capacity Coverage Cell Good Poor High Low Strong Weak High Low x x x x 1 x x x x 2 x x x x 3 x x x x 4 x x x x 6 x x x x 6 x x 7 x x x x x 8 x na na na na na 9 2 x x x x x x x x I 6 x x x x I 6 z x x x I 6 x x x x I 6 x I x x x I 6 x I x x x I 6 x x x x I 6 x x x x I 6 x x x x l 6 x x x x I 6 x x x x I 6 z x x x I 6 #N/A x x Tee -times (carts included) - Private x x Park Cricket Pitch x x Provision Strategy Affirm Market Position a"ffir'mJlVlai,ket.Po"sition_ Advance Market Position Notes Beneficiary of Service Minimum By Fund Strategy Cost Recovery; secondary - Mostly Individual Benefit 150% Market Venlcle Pass Mostly Community Benefit _ - 5% Required Venicle Pass Mostly Community Benefit 5% Required _ Venicle Pass Mostly Community Benefit 5% Required Venlcle Pass Mostly Community Benefit 5% Required Venicle Pass Mostly Community BeneRt 5% Required Venicle Pass Mostly Community Benefit 551 Required Venicle Pass Mostly Community Benefit 5% Required Venicle Pass Mostly Community Benefit_ 5% Required Venicle Pass Mostly Community Benefit 5%I Required Pass Mostly Community Benefit IVenide 5%Required Venicle Pass Mostly Community Benefit 5% Required Venicle Pass Mostly Community Benefit 5% Required Mastj)dndividual Benefit I 150%I #N/A Mostly Individual Benefit 15D% #N/A Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Cost Recovery; Secondary - Mostly Individual Benefit 15D% Competitive Mostly Individual Benefit _ 450% #N A _ SecaFd'ary- Mostly Individual Benefit 150% Mdrket Services Menu page 24 of 46 58 PARKS November, KEY Lyon Oaks Golf Course - Service Portfolio Financial Alternative Fit Capacity Market PositionCapacityCell Category of Service/Type of Service x z x x 7 Service Menu x x x z a (below) l na na na na na na 2 Cricket Cage x x x x 2 Soccer fields -youth x x x x 2 Socce(• f elds -adult x x x x 1 Woods Edge Pavilion x x x x 2 Dog Park Enclosures _ x x x x Rentals/Exclusive Use- Partner #N/A Collaborate or Divest #N/A it . •nefit Mostly Individual Benefit Mostly Individual Benefit Mostly Individual Benefit Mostly Individual Benefit Balanced Benefit Cost Recovery Target Tier Pricing and Strategy Cost Recovery; 5econdary- 150°h MarkY3 Cost Recovery; Secondary- 150% Market Cost Recovery; ond ary- 150,4;;,t SCost Recovery; Secondary - 150°W&@prtitive Cost Recovery; Services Menu page 25 of 46 59 ���� �� D November, 2013 Orion Oaks - Service Portfolio KEY Category of Service/Type of Service Service Menu (below) Flt Financial y Market Position Alternative rage Cell Provision Strate CoAeD a oJvlstee� _ Notes Beneficiary of Service Cost Recovery Target Tier Minimum By Fund Pricing StrateRv Good Poor High Low Strong Weak High Low x x x x x x x x x x 1 I 3 4 x x z z x It III x x x 5 x x x x 6 z x x x 7 x x z x B z na na na na na no 9 Application/Permitted Services Filming/Photography Geocaching I _ #N/A #N/A #N/A #N/A Considerable Individual Be�iefit Conside able Individual Benefit 125% 125% #N/A #N/A Classes, Workshops and Clinics - Beginning/Mu ti-Level Canines, Coffee and Conversation Grasslands Bird Hike x 2 x x xAdvance Market Position 2 x xAdvance Market Position Balanced Benefit IFCost Balanced Benefit 100% 100% Cost Recovery; secondary - Market Recovery; Secondary - Market Classes, Workshops and Clinics - Intermediate/Advanced #N/A #N/A Considerable Individual Benefit 125% #N/A Community -Wide Events Yappie Day x z x z 2 IlaConsiderable Community Benefit 75% Cost Recovery; Secondary- Market Concession/Vending/Banquet Food/drink vending machines Dog Items Vending Machines x 2 xx 150% 2 x x x Nostly Individual Benefit 150% Cost Recovery; Secondary- Market Cost Recovery; Secondary- Market Contracted Professional Services to Others #N/A #N/A Considerable Individual Benefit 125% #N/A Equipment Rentals #N/A #N/A Considerable Individual Benefit 125% #N/A Inclusion Services #N/A #N/A Mostly Community Benefit 5% #N/A Leagues #N/A #N/A Considerable Individual Benefit 125% #N/A Long -Term Leases #N/A I #N/A _ Mostly Individual Benefit 150% #N/A Merchandise for Resale Services Menu page 26 of 46 �.1 AND �November, 2013 gg Orion Oaks - Service Portfolio KEY Fit Financial Capacity Market Position Alternative Coverage cell Provision Strategy Good Poor Nigh Low Strong Weak High Low x x x x i x x x x 2 x x % x 3 x x x 1 4 x x % % x I 5 x x x x 6 Category of Service/Type of Service x % x ct = Cost Recovery x 7e6lCatsp-I x x % x s Service Menu __ Target Tier Pricing (below) x x no a no no no no no x 9 2 Notes Beneficiary of Service JMDStly Individual Benefit Minimum By Fund iso% I Strategy Cost Recovery; Secondary - Market Merchandising planned for dog park -no details yet Open Park Usage Dog Park Mowed TralS ,like/Bike Trails x x x x x x x x x x 6Core 6Core 6 Service Service ServiceCore ostly, Community Benefit Mostly Community Benefit Mostly Community Benefit 5%Required 5% 5%jjr�yjre Vehicle Pass Vehicle Pass q eed eh cle Aass =ishing Pier x I z x z 6Core Service Mostly Community Benefit 5% e is ass Required Unmonitored lake access _ _ x z x ` x 6 Mostly Community Benefit_ 5% Vehicle Pass Required _ B Vehicle Pass .._.....o I- -I _......_..... __.._... _.- .._,_.v Vehicle a s ?easonal archery deer hunting 6 x z x x _ Mostly Community Benefit 596 �ui1`ls 6 -V.ht Pass Open Space z x x x Mostly Community Benefit 5%ilRequired 6 vehicle Pass Geocaching x x xVehicle - Mostly Mtly enefit B 5%lRequired _ 6 Pass Dicnicareas x x x x mostly community Benefit 5 N Open field x z x x 6 Mostly Community Benefit 5%Required Vass Vehicle Pass Grassy areas x x x x 6 Mostly Community Benefit 5%Required Rentals/Exclusive Use - Private/Non-Profit Dog Enclosures x x x x 2 Mc .. it 150%5eccrdary- Pavilion x x x 2 Mostly Individual Benefit 150% Secondary- Rentals/Exclusive Use - Partner #N/A #N/A Balanced Benefit 100% #N/A :.- .-. -,A page 27 of 46 61 QFAKLAND November,2013 COUNTY PARKS Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center KEY Fit Financial Capacity Market Position 4,1 Cell ProviAcin Strategy Good Poor High Low Strong Weak x x x x 1 x x x Is 2 x x x x 3 x x x x 6 x x x x 5 x x x x 6 Category of Service/Type of Service x x 7 - __ _ _ Cost Recovery x x x x x x Service Menu B Target Tier Pricing x na na na no no no below 9 Notes Beneficiary of Service Minimum By Fund 1 Strategy Application/Permitted Services Filming/Photography I #N/A #N/A #N/A Considerable Individual Benefit tonsiderable Individual Benefit 125% 125% #WA #N/A Geocaching H —1 #N/A Classes, Workshops and Clinics - Beginning/Multi-Level Dog Park _ #N/A #N/A Balanced Benefit S00% #N/A Canines, Coffee and Conversation Cost Recovery; 2 Secondary- r z z z Balanced Benefit 100% Market Golf Course #N/A #N/A Balanced Benefit 100% #N/A Cost Recovery; 2 Secondary- _adies No -core LeaRue_Summer session I z x z_ x Balanced Benefit 100% Market Cost Recovery; 2 Secondary - Ladies No -Score League - Summer Session 2 z x z x Belangd Benefit 100% Market Cost Recovery; 2 Secondary - Ladies No Score League - Fall Session 1 x x x x Balanced Benefit t00% Market Cost Recovery; 2 Secondary - Ladies No -Score League - Fall Session 2 x : x Balanced Benefit 100% Market Cost Recovery; 2 Secondary - Ladies Instructional League -Summer x x x x Balanced Benefit 100% Market Cost Recdvery; 2 Secondary - Ladies Instructional League - Fall x x x x Balanced Benefit _ 100% ��j oat Recovery; 1 4econdary- luniorGolf Program (run by Total Golf Adventure) x x Balanced Benefit 100% Competitive Cost Recovery; Putting Clinic - 4/13 x z x x 2 Balanced Bereft — Secondary - 100% Market Cost Recovery; Chipping Clinic -5/5 x x 2 Balanced Bereft Secondary - 100klylarket Winter Workshop -1-5sessions (Dec -April) x Nature Center x _ z _ NOT DOING. #N/A I #N/A Divest - from park and recreation provision If partnership Balanced Benefit 1005aegreement ends Balanced Benefit 100%i #N/A Services Menu page 28 of 46 62 ��KLAND November,2013 Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center (COUNTY PMKS KEY Ft Financial market Position Alternative Good Poor capacity H-igh Low Coverage cell Strong Weak High tow Provision Strategv x x x x x Affirmi x x 1 x _ x 2 Advance x 3 �x market Position Market Position Divest Category of Service/Type of Service x x 4 5 x 6 x x 7 �YCJ1tlel _ �_ cast Recovery Service Menu x x s _ _ Target Tier Pricing below x no no L no sDivest Notes Beneficiary of Service Minimum By Fund Strategy Cost Recovery; 9 Secondary- x x I x x Divest why is this. Poor fit? Balanced Benefit 300%Market 2 Cost Recovery; Secondary - Nature Journaling (sponsored by Oakland Audubon) x x x _ _ xAdvance Market Position Balanced Benefit 1005, Market Cost Recovery; 1 Secondary - Sun Fun with Reptiles x �� _ x _ x -- Balanced Benefit 100% Competitive Cost Recovery; Secondary- x x x _j probably won't continue to do. Balanced Benefit 100% Competitive Cost Recovery; 2 Secondary - Night Chorus x x x x Advance Marktt Position Balanced Benefit 100% Market Cost Recovery; 3 maybe ok to divest If they Secondary. x x x x a answered ok Balanced Benefit 100% Market Cost Recovery; 6 Secondary - ,Attracting Bluebirds to Your Yard x x x x Core Service Balanced Benefit 100% Market Nature at Night (Organisation for Bat Conservation grant 1 Cost Recovery; Secondary - funded program) x x x Affirm Market Position Balanced Benefit 100% Com ctitive Composting for Earth's Sake (Sponsored by SOCWA) x x Nature Sprouts - Aug 10, 2-3:45 p.m. x x Nature Sprouts - Aug 15, 2-3:45 b.m. x _ x _ Nature Sprouts - Oct 17, 2-3:45_p.m. x x Nature Sprouts -Jan 24, 1-2.,45 IMn. x x Nature Sprouts -June 1, 2-3:45-p_m. xx NatureSprouts- Spring x x Snowshoe Tracks on Tees - Feb 23, 2-3:30 p.m. x x Cost Recovery; Secondary - Affirh Market ronio, Cost lill,tovery; Advance Market Position Balanced Benefit JoCis, Ma,k.t Cost 116covery; Advance Market Position Balanced Benefit 100if, M.rk.t Cost Recovery; Advance Market Position Balanced Benefit J00,A Market Cott Recovery; Advance Market Position Balanced Benefit ,00,, Market' Cost Recovery, Advance Market Position Balanced Benefit 10M MSrket Cott Wcivi,ry; Advance Market Position Balanced Benefit 100% Market. Cost Recovery, Advance Market{Position Balanced Benefit 100% Market Services Menu page 29 of 46 63 QAKLAND November, 2013 COUNTY PARKS Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center KEY Category of Service/Type of Service Service Menu (below) Fit Capacity Market PositionFinancial Alternative Coverage cell PfOViSion Strateev i 2 3 4 5 6 7 8 _ 9 Notes Beneficiary of Service Cost Recovery Target Tler Minimum By Fund Pricing Strategy Good Poor High Low Strong Weak XtgA Low x x x x x x x x x x x x x x x x x x x x x x xxz x x FXE x z x x na no na na no no (Wildlife Moms x x x Grossology Day Camp - Wed July 17, 10-2 (ages 7-11) x x x I GrossologyDayCamp -Wed July 24,10-2 (ages 5-6) x x Monarch Migration x x Invasive Species 101 _ k I x x Sleuthing at Birdfeeders xx Holiday Bonfire and Yule Log Craft x x x I Fireside Fun - March 1, 7-8:30 p.m. _ x x x Feathered Fun with "Angry Birds" x x x Wild Wednesday Night -4/3-Turtle Talk x Wild Wednesday Night -5/1- Vernal Pond Life x �� x Wild Wednesday Night -6/5-Incredible I sects x x x Wild Wednesday Night- 7/3, Red, Wild & Blue x x r Wild Wednesday Night -8/7, Beautiful Butterflies x x x Wild Wednesday Night - 9/4, Slithery Snakes x x ,Wild Wednesday Night -10/2- Going Batty x x x Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 1 Market Cost Recovery; Secondary- ' Balanced Benefit 100% Market r Cost Recovery; Secondary- IBalanced Benefit _ 100% Market Secon jkry- Balanced Benefit 100% Cost Recovery; Secondary- Ba an cod Ben fit 100% Competitive Cost Recovery; Secondary - Balanced Benefit 100% Competitive Cost Recovery; Secondary - Balanced Benefit 300% �r 1r1\Rttiijl/P (P=t Recovery; Secondary - Balanced Benefit 100% Market lost Recovery; Secondary - Balanced Benefit 300% Market Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary- valanced Benefit 100% Market __ Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; 5ewndary- Balanced Benefit I 100% Market Services Menu page 30 of 46 64 OAKL `• `D November, 2013 COUNTY PARKS KEY 1k Category of Service/Type of Service Service Menu (below) Wild Wednesday Night-11 6-M rvels of Migration Wild Wednesday Night -12 4 - Oh Deerl Celebrate Earth Day Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center Fit Financial Market Position Alternative Capacity Coverage Good Poor x x High Low x x Strong Weak x x High Low x x x x x x x x x x x x x x x x x x x x x x x x na na ni x x x ■ Gardening for Biodiversity x x x x r Classes, Workshops and Clinics - IntermediatelAdvanced I I l l l I I I #N/A I #N/A Community -Wide Events Fido-Fest 2 x x x w ion/Vendin Ban uet x x 1 x x 2Advance Market Position 2 Golf Course Vending Machines x x x x 2 Dog Park -Vending Machines x x x x Contracted Professional Services to Others T r I I I I I #N/A Equipment Rentals Inclusion Services #N/A Cost Recovery Target Tier Pricing Beneficiary of Service Minimum By Fund Strategy Cost Recovery; Secondary - Balanced Benefit 100% Market Cost Recovery; Secondary - Wlaneed Benefit 100% Market Cost Recovery; Secondary - Balanced Benefit ' 100% Competitive Cost Recovery; Secondary- _ Balanced Benefit 100% Market r onsiderable Individuar Benefit I 125%I xN/A (Cost Recovery; Considerable Community Secondary - Benefit 75% Market Cost Recovery; Secondary - Mostly Individual Benefit ISO% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - MostlylndividualBenefit 1509, Market Considerable Individual Benefit 125% xN/A Cost Recovery; Considerable Individual Secondary - Benefit 125% Market Cost Recovery; Considerable Individual Secondary - Benefit 125% Market Cost Recovery; Considerable Individual Secondary - Benefit 125% Market Cost Recovery; Considerable Individual Secondary - Benefit 125% Market Services Menu page 31 of 46 65 �� �� D November, 2013 Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center KEY Fie Financial capacity Market Posikion Alternative [overage cell Provision Strategy Good Poor High Low Strong Weak High Low x x x x 1 x x x 2 x x x x 3 x x x x 4 x x x x x 6 _ x x x x 6 Category of Service/Type of Service x 7 y Cost Recovery x x x x x x x s Service Menu Target Tier Pricing below x na na na na na na 9 e Notes Beneficiary of Service Minimum By Fund Strategy Cost Recovery; Water Wheel Chair 6 Secondary- x x x x Mostly Community Benefit 5%Market Leagues #N/A #N/A Considerable Individual Benefit 125% #N/A Long -Term Leases #N/A #N/A Mostly Individual BenefR 150% #N/A Merchandise for Resale _ Golf Course #N/A #N/A ' Mostly Individual Benefit 150% #N/A Cost Recovery; Secondary- 2 iBa'.I:, z x x x Mlistiv Individual Benefit 150" ✓ 1, ri _ Cost Recovery; 2 Secondary- IHats x z x x - fitly Individual Benefit 150%Mafl�et Cost Recovery; 2 Secondary- ',ShlrtS x x x x _ i. fit 150% Market _ Cost Recovery; 2 Secondary - 'Gloves x x x x _ Mostly Individual Benefit 150% Market Cost Recovery; 2 secondary- L4Gkf x x z x ostly Individual Benefit _ 150% Market Cost Recoxerp; I 2 Secondary - Towels x x x x Mostly Individual Benefit 150% Market _ Cost Recovery; 2 Secondary - '.Tees x x x x Mostly Individual Benefit 150% Market #N/A Nature Center #N/A #N/A Mostly Individual Benefit 150% Open Park Usage Dog Park Enclosure x x : x 6CoreService Mostly Community Benefit 5% Vehicle Pass Requjyred _ _ - 'll'C a Pass Dog Park trails x x x x 6Core Service Mostly Community Benefit 5%Re uired de ass Geoeaching x x x x 6Core Service y Benefit 5% Requi re Golf Course - W inter Trail use for XC skiing and snowshoeing x x x x 6Core Servite Mosttl Community Benefit 5%,,RRl!e��el!ulred Vehicle Pass Vettic'e�ass Nature Center trails x _ _x y x x 6 1Mc. - eft 5%Required Services Menu page 32 of 46 66 O `K" `" _D November,2013 (COUNTY PARKS, Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center KEY Ft Financial Capacity Market Position Alternative Coverage Cell Provision Strate Good Poor High Low Strong Weak High Low x x x x 1 x x x x 2 x x x x 3 x x x x 1 4 x x x x S _ x x x x 6 Category of Service/Type of Service x x x x z _ Cost Recovery x x x x Service Menu 8 Pnggi x na na na na na na below 9 Notes Beneficiary of Service Minimum By Fund Strategy Organized Parties/Events Nature Center Birthday Parties 2 Cost Recovery; Secondary- x x z x Mostly Individual Benefit 150% Market Rentals/Exclusive Use - Private/Non-Profit Water Park #H/A #N/A Mostly Individual Benefit is0% ;;N/A Cost Recovery; 2 Secondary - Riverview Shelter x x x x Advance Market Position 1503 (Market Cost Recovery, 2 Secondary - Picnic Grove Shelter x x x x Advaricc Market Position Mostly Individual Benefit 150% Market Divest - rom par and recreation provision if ' 4 lighting, not enough lifeguards, x x x x timing -formula issue MostIndividual Benefit 150% partnership #N/A Dog Park #N/A #N/A Mostly Individual Benefit 150% Cost Recovery; 2 Secondary - Dog Park Pavilion x x x x Advance Market Position _ n fit 150% Market Cost Recovery; 2 Second ary- DogPark Enclosure xx x x Mostly Individual Benefit 150° Market _` Golf Courser_ #N/A #N/A I ., t 150% #N/A 1 Cost Recovery; SecDndary- TeeTimes- public x x Ix N refitCompetitive Cost Recovery; 1 Secondary - Tee Times - private x x x x Affirm Market Position postly Individual Benefit 150% Competitive Cost Recovery; Secondary - 1 C_li.bhc Use rental x x x x • Mostly Individual Benefit 150% Competitive Nature Center #N/A #N/A Mostly Individual Benefit 150% #N/A Divest - from park 4 and recreation x x x x formuld ., enefit 150% provision if and recreation 4 provision if formula? Mostly individual Benefit 150% partnership Rentals/Exclusive Use - Partner Services Menu page 33 of 46 67 QwFAKLAND November, 2013 (COUNT( PAM Red Oaks - Service Portfolio - Water Park, Dog Park, Golf Course, Nature Center KEY Ft Financial Capacity Market Position Alternative Coverage Cell Provision Strategy Good Poor High LowIX Weak High Low x x x 1 x x x 2 x x x x 3 x x x x 4 x x x 5 Complementary Development x x x 6 x x x x 7 Collaborate or Divest Category of Service/Type of Service Cost Recovery x x x x a CoNaborateorDivest Service Menu Target Tier Pricing na na na na na 9 (below) Notes Beneficiary of Service Minimum By Fund Strategy - � 4tSa'�� x x x x 4 formula? Balanced Benefit 100% and recreation provision if Services Menu page 34 of 46 0., � �� November, 2013 Rose Oaks - Service Portfolio KEY Category of Service/Type of Service Service Menu (below) Fit Financial Capacity Market Position Alternative Coverage cell Low Provision Strategy 1 x 2 3 x 4 5 __ x 6 7 I collaborMe_or Diivgst _ W B C01(abo_;ate_or Divest Ena 9 Notes #N/A #N/A I I Beneficiary of Service Cost Recovery Target Tier I Minimum By Fund Pricing Strategy Fit Poor High Low Strong Weak High x x x x x x x x x x x x x x x x x x x x x x x x x Jna�Enta x x na na Application/Permitted Services Considerable Individual Benefit Geocaching 1 125% #N/A Classes, Workshops and Clinics - Beginning/Multi-Level #N/A #N/A Balanced Benefit 100% #N/A Classes, Workshops and Clinics - Intermediate/Advanced #N/A #N/A Considerable Individual Benefit 125% #N/A Community -Wide Events #N/A #N/A Considerable Community Benefit 75% #N/A Concession/Vending/Banquet #N/A #N/A Mostly Individual Benefit 150% #N/A Contracted Professional Services to Others #N/A #N/A Considerable Individual Benefit 125% #N/A Equipment Rentals #N/A #N/A Considerable Individual Benefit 125% #N/A Inclusion Services #N/A #N/A Mostly Community Benefit 5% #N/A Leagues Considerable Individual #N/A #N/A Benefit 1251#N/A Long -Term Leases #N/A #N/A Mostly Individual Benefit 150% #N/A Merchandise for Resale #N/A #N/A Mostly Individual Benefit 150% #N/A .Open Park Usage Hiking trails x x x Blkin trall5 x x x Open Space x x x I Ir 1 x 6 _ Mostly Community Benefit 5% x 6 Mostly Community Benefit 5% x 6 Mostly Community Benefit 5% Vehicle Pass Leq uired Vehicle Pass Required Vehicle Pass Required Services Menu page 35 of 46 69 (WAKL `ND November, 2013 COW" PARKS KEY ll- Category of Service/Type of Service Menu (below) Fishing Pier Unmonitored lake access Fishing_ Seasonal archery deer hunting Picnic areas Geocaching Rentals/Exclusive Use - Private/Non-Profit Rentals/Exclusive Use - Partner Financial Alternative I Fit Market Position Capacity Coverage Cell Fit Poor High Low Strong Weak High Low x x x x 3 x x x 4 1 x x x 2 x x x x x x x 6 x_ x x 6 x 7 x x x 8 na na na na 9 R x x Y 6 z x z x 6 x z f x 6 6 Y % _Y % 6 x x x x 6 #N/A I I I I I I I-F#N/A Rose Oaks - Service Portfolio Provision Strategy #N/A #N/A Cost Recovery Target Tier Pricing Notes Beneficiary of Service Minimum By Fund Strateev Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass Mostly Community Benefit 5% Required Vehicle Pass M_ astly Community_Benefit 5% Required Vehicle Pass Mostly Community Benefit 5%Required Vehicle Pass Mostly Community Benefit 5% Required Mostly Community Benefit 5% Required Mostly Individual Benefit I 150% #N/A (Balanced Benefit _ I 100%I #N/A Services Menu page 36 of 46 70 November, 20131 Springfield Oaks - Service Portfolio - Activity Center/Fairgrounds, Golf Course KEY Fit I Financial Capacity Market Position Alternative Coverage Cell Good Poor High Low Strong I Weak High Low Provision Strategy x x x x 1Affirm market Pcisition x % x It 2 Advance Market Positio % x It x 3 Divest x x x x 4ri JnP4 4,+Cud'alMRrrete ,grpLyl x x x x S x x x x 6 Category of Service/Type of Service x x x x 7 left Service Menu x x x x a (below) x no no no no no no 9 ition/Permitted Services Filming/Photography NN/A #N/A I Classes, Workshops and Clinics- Beginning/Multi-Level Chipping Clinic - May 2 x _ x x Advance Market Position Putting Clinic -Apr;l 2 x x Classes, Workshops and Clinics - Intermediate/Advanced #N/A I #N/A Community -Wide Events 10akland County Fair I x x I x x 2 :oncession/Vending/Banquet Notes I Benefidary of Service Considerable Individual Benefit Balanced Benefit Balanced Benefit Balanced Benefit Considerable Community Benefit Mostly Individual Benefit Mostly Individual Benefit ostly Individual Benefit Mostly Individual Benefit Mostly Individual Benefit Considerable Individual Benefit Considerable Individual Benefit Considerable Individual Benefit Cost Recovery Target Tier I Pridng 125%I kN/A Cost Recovery; Secondary- 100% Market Cost Recovery; Secondary- 100% Market 100%I #N/A Cost Recovery; Secondary- 75% Market Cost Recovery; Secondary- 150% Market Cost Recovery; Secondary- 150% Market Cost Recovery; Secondary - 150% Market Cost Recovery; Secondary- 150% Marke[ Cost Recovery; Secondary- 150% Market 125%I #N/A Cost Recovery; Secondary- 125% Market Cost Recovery; Secondary- 125% Market Services Menu page 37 of 46 71 GAKLAND November, 2013 COUNTY PARKS KEY Springfield Oaks - Service Portfolio - Activity Center/Fairgrounds, Golf Course Financial Alternative Fit Capacity Market PosWon Coverage Cell Good Poor High Low Strong Weak High Low Provision Strategy —j x x x x 1 Affirm Market Position x x It x 2 Advance Market Position x x x x 3 Divest x x x x a wrlgJ�e�c x x x x S x x x x 6 Category of Service/Type of Service x x x x 7 ffieftOr Divest _ Cost Recovery Service Menu x x x x a Target Tier Pricing (below) x na na na na na na 5 Notes Beneficiary of Service Minimum By Pund Strategy Golf Power Carts Cost Recovery; 2 Considerable Individual Secondary - Inclusion Services Leagues MlenSvUdieS' j ( I f Long -Term Leases Barns/Storage x X % Golf - Residential House x x Davis house x x Merchandise for Resale Hats x x �- Shirts x x x Balls x % x GiOwes x x x Visors x x x Teas x x x Towels x x x Open Park Usage #N/A #N/A �eeefit 125% Market T.--tlyCommunity Benefit 5%I #N/A rCohsrera6le Inlividuar Benefit 125%I #N/A ,me problem here In Cost Recovery; rmula OR th my have Seconda ry - it incorrectly Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive_ Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Cost Recovery; Secohdary- Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mostly Individual Benefit 150% Market Cost Recovery; Secondary - Mbstly Individual Benefit 150% Market Cost Recovery; Secondary - Mbitly Individual Benefit 150% Market Services Menu page 38 of 46 72 QAKLL ND November, 2013 COUNTY PARKS Springfield Oaks - Service Portfolio - Activity Center/Fairgrounds, Golf Course KEY Category of Service/Type of Service Service Menu (below) Fit Financial FinancialMarket Position Alternative Alternative Cell Provision Strat In, West, C Notes Beneficiary of Service Cost Recovery Target Tier Minimum By Fund Pricing Strategy Good Poor High Low Strong Weak High Low x z x x x x x x x x 1 z 3 4 x x x x x % x x x x 5 x x x x x z x 6 7 x x x x z s x na na na ne na na 9 Grount. x Trails x Open soace x Grassy areas x Picnic areas x x x z 6 x x 6 x x x 6 x x x 6 x x 6 Mostly Community Benefit No Fee Na Fee No Fee No Fee No Fee F,,,when Open Free when Open Mostly Community BeneFlt Mostly community Benefit Mostly Community Benefit Free when Open Free when Open Free when Open Mostly Community Benefit Organized Parties/Events #N/A #N/A Mas 150% #N/A Rentals/Exclusive Use - Private/Non-Profit Activity Center/Fairgrounds Ellis Barn Activity Center _ Grand Hall i Carousel Hall Special event Camp sites x x x x x x Upper Outdoor Main Arena x x x Horse Barn x x x Lower Arena x x Practice Arena x x x Miracle Of Birth Barn x x x #N/A #N/A mefit 150% /.A Cost Recovery; 2 Secondary - Advance Mostly Indivldual Benefit 150% Market Cost Recovery; 2 Secondary - Advance Market lodsitiob Mostly Individual Benefit 150•A Market #N/A #N/A #N/A Mostly Individual Benefit 150% #N/A #N/A #N/A Mostly Individual Benefit 150% Cost Recovery; 2 Secondary - x _ Mostly Individual Benefit _ 150% Market Cost Recovery; 1 Secondary - - this needs to be looked at again jMostIV Individual Benefit 150% Competitive Cost Recovery; 2 Secondary - x _ Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary- x _ Mostly Individual Benerd 150% Market Cost Recovery; 2 Secondary- _ y Mostly Individual Benefit 150% Market Cost Recovery; 2 Sfcondary - x Mostly Individual Benefit 150% Market Services Menu page 39 of 46 73 QAKLAND November, 2013 Springfield Oaks - Service Portfolio - Activity Center/Fairgrounds, Golf Course COUNTY PARK KEY Fit Finandal Marlwt Position Alternative Capacity Coverage cell Good I Poor I High I Low I strong I Weak High I Low I I Provision Strategy Category of Service/Type of Service Service Menu Barn Livestock Barn Oaks Barn Tee Times - Public Tee Times - Private Rentals/Exclusive Use - Partner x I I x I I I x I I x 1 4 1 A. lsrvl st, Go WISO.4% Or btnt asx- x x I x x x x _ x Golf Course x N _ N �lll�ll�lllli��'a _ oivest Advance Market Posit! Advance Market Positi Advance Market Positi Adii nae Market Positi —:�—N Affirm Market Positio Affirm Market Positio Cost Recovery TargetTler Pricing Beneficiary of Service Minimum By Fund Strategy Cost Recovery; Secondary - I Mostly Individual Benefit 1S0% Market Cost Recovery; Secondary - ;Mostly Individual Benefit 150% Market Cost Recovery; l S6c6hdary- tMostly Individual Benefit 150% Market _ Cost Recovery; Secondary - Mostly Individual Benefit 150% Market RN/A Mostly Individual Benefit 150% Cost Recovery; Secondary - Mostly Individual Benefit 150% Competitive Cost Recovery; Secondary Mostly Individual Benefit 150% Competitive Balanced Benefit 1 100% pN/A page 40 of 46 74 GAKLAND November, 2013 Waterford Oaks - Service Portfolio - Water Park, Park (Day -Use), Greenhouse, BMX, County Market COUN" PARKS KEY Financial Fit Alternative Market Position Capacity Coverage Cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x 1 x x x x 2 x x x x x x x x 4 NnV** CdtllaborvW* OJIl 11V"t x x x x S ComplementaryDevelopment x x x x 6 Category of Service/Type of Service x x x x 7 (_ t Cost Recovery Service Menu x x x x 8 �_ _SA Target Tier Pricing (below) x na na na na na na 9 Notes Beneficiary of Service Minimum By Fund Strategy Application/Permitted Services Filming/Photography #N/A #N/A considerable Individual _ Benefi�t 125% #N/A Geocaching #N/A #N/A Consderable Individual Benefit 125% #N/A Classes, Workshops and Clinics - Beginning/Multi-Level Day Use Park #N/A #N/A Balanced Benefit 100% #N�A Nature at Night- Lookout Lodge Cost Recovery; 1 Secondary - x x x xAffirmiMarket Position Balanced Benefit 100% Competitive Greenhouse #N/A #N/A Palanced Benefit 100% #N/A Native Seed Propagation -11/2, 9:30 -12:30 Cost Recovery; 6 Secondary - x x x xCore Service _!Balanced Benefit 300% Market Create your own Holiday Masterpiece-12/11, 7-9 Cost Recovery; 1 Secondary - p'm' x x x x Affirm Market Position i 10Mr,ompetitive Hypertufa Hype- Wednesday, Oct 9, 7-9 p.m. est Recovery; 1 I Secondary - x x x x Balanced Benefit 100'ompetitive C. t, #N/A #N/A Balanced Benefit 100( MIA Ta-Ciety of Classes #N/A #N/A Balanced Benefit 100% #N/A Classes, Workshops and Clinics - Intermediate/Advanced #N/A Considerable Individual #N/A Benefit 125% #N/A Community -Wide Events County Market Considerable Community #N/A #N/A JRenefit 75. #N/A Cost Rec very; Farmers' Market 7_ 1 Considerable Community Secondary- x x x x Benefit 75% Competitive Cost Recovery; Food Truck Rally - 6/1 Considerable Community Secondary - x x x x Benefit 75% Market Cost Recovery; very; _ Farmily Market Day (summer) I 6 Considerable Community Secondary - x x x x Benefit 7S%l Market Services Menu page 41 of 46 75 OZ KL `N November, 2013 COUNTY PARKS KEY Category of Service/Type of Service Service Menu (below) Family Fall Festival -10/26 Holiday Shopping Night-12/5 Waterford Oaks - Service Portfolio - Water Park, Park (Day -Use), Greenhouse, BMX, County Market Financial Altemativ Fit e Market Position Covers Capacity B Poor High Low Strong Weak High Lo x x x x x a x x x x x a x x x x x x x x no no x no na x x x x x z x x x x x Contracted Professional Services to Others _ #NSA #N/A r Equipment Rentals 2 Water park Lockers I x x zAdi4nZe-Mariltet P. s I -ti Inclusion Services Water Wheel Chair I x I x x I xTB CoreService Leagues r 7 c k EL % x x _ ��� r Long -Term Leases Day Use Park _ _ _ I_ I I I I #NSA 1 #N/A x a x a no n Cost Recovery Target Tier Pricing Notes Beneficiary of Service Minimum By Fund Strategy_ Cost Recovery; Considerable Community Secondary - Benefit 75% Market Cost Recovery; Considerable Community Secondary - Benefit 75% Market ve the 00, option Is d4 aoverege tion Mostly Individual Benefit M60y Indivldual Benefit Mostly Individual Benefit Considerable Individual 1 Benefit Considerable Indlvidual Benefit Mostly Community Benefit Cost Recovery; Secondary - 150% Market Cost Recovery; Second a ry - 150% Market Cost Recovery; Secondary - 150% Competitive 125% xN/A 1255jCost Recovery; Secondary - Market [Cost Recovery; I.condary5%Market sit market position and iIt. gage - should probably come collaborate or divest - cider higher and better use to Cost Recovery; efit entire park and more Considerable Individual Secohdary- dents. Benefit 125% Competitivb 1Mostly Individual Benefit I 150L% pN/A Services Menu page 42 of 46 76 November, 201' KEY Good x x x x x Category of Service/Type of Service x tt x x 7 _ ar 61 Cost Recovery Service Menu x x x x s _ TargetTfer (below) x no no no no no no 9 . Notes Beneficiary of Service Minimum By Fund 1 Residential Houses (3) x x : x Mostly Individual Benefit 150% I Merchandise for Resale F Waterford Oaks - Service Portfolio - Water Park, Park (Day -Use), Greenhouse, BMX, County Market it FinCaaancity al Market Position Alternative p Coverage Cell Poor High Low Strong Weak High Low Provision Strategy x tt x ipIftTFRrRI!JMt Position x x x 2Advance Market Position x x x 3 Divest x x x 4 IIIN� ga%tmoaae, DY W' 'Fu1�Cu'�t x x x S _ ComplementaryDevelopment x x x 6 Pricing Strategy Cost Recovery; I I I I I I I I I #N/A I #N/A I (Mostly Individual Benefit I 150%I #N/A 'Open Park Usage Day Use Park #N/A #N/A -Mostly Community Benefit No Fee free when Open Trails - paved or unpaved x x x x 6Core Service Mostly Community Benefit No Fee Free when Open Paradise Peninsula Pleygrvdnd x x x x 6Owe SQrAce Mostly Community Benefit No Fee Ffw when Qpen Volleyball Courts x x x x 6 Wostly Community Benefit No Fee Free when opeh Fitness Equipment x x x x 6Core Service Mostly Community Benefit No Fee IFree when Open Sledding Hill x x x x 6Cbre Servlct Mostly Community Benefit No Fee Free when Open Picnic areas x I x x x 6Core S6rvice Mostly Community Benefit No Fee Flee when Open Horseshoes x z x x I 6Core Servite Mostly Community Benefit No Fee Free when open Geocaching x x z x I 6 - Survice Mostly Community Benefit #No Fee Free when Open Open space x x z I x I 6C6—re m5ttly Community Benefit No Fee Free when Open Organized Parties/Events BMX Track Parties I I I I I I I I I #N/A I I (Mostly I #N/A Individual Benefit 150%1 #N/A Rentals/Exclusive Use - Private/Non-Profit Water Parkl #N/A I #N/A I Mostly Individual Benefit 150Y #N/A Cost Recovery; 2 5econdary- Poolside Pavilion x x x x Mostly Individual Benefit 1505emarket Cost Recovery; 2 Secondary - PineConePavilion x x x I x Advancc Market Position Mostly Individual Benefit , 150%I Market Services Menu page 43 of 46 77 KL `ND November, W7Y PARKS KEY Category of Service/Type of Service Service Menu Waterford Oaks - Service Portfolio - Water Park, Park (Day -Use), Greenhouse, BMX, County Market Fit Financial Market Position Alternative Capacity Coverage Cell Good Poor High Low Strong Weak High Low Provision Strategy x x x x 1 Affirm Market Position x x x x 2 Advance Market Position x x x x 3 Divest x x x x 4 lfnly �ollaibdlydM14rlbGuext z x x x 5 Complementary Development z x x x x x x 6 Cost Recovery x x x x B i Target Tier Pricing x na na na Ila na na 9 Notes BeneficiaryofService Minimum By Fund Strategy 1 x Day Use Park Paradise Peninsula Pavilion x Parkview Pavilion I x Lookout Lodge x Activity Center _ x Volleyball Court x I Community Garden Indoor Plots Greenhouse Community Garden Outdoor Plots BMX Track rental r County Market Market Stall Space Rental - for Farmers Market Market Stall Space Rental -for Flea Market (to be discontinued May 2014) .Market building/grounds rental after -hours -private events Rentals/Exclusive Use - Partner M I and recreation 4 provision if partnership x x x FORMULA Moldy Individual Benefit 15 0% agreement ends #N/A #N/A _ Mostly individual Benefit 150% #N/A Cost Recovery; 1 5ecohdary- x x x Affirm Market Position MostOy Individual Benefit 150% Cpmpetitive Cost Recovery; 1 Secondary - x x x - M �ostly Individual Benefit 150% Competitive most Recovery; 1 Secondary - x x x Affirm Market Position I Mostly individual Benefit 150�ompetitive Cost Recovery; 1 Secondary - x x x Affirm Market Position Mostly Individual Benefit 150% Competitive Cost Recovery; 1 I Secondary - x x x Mostly individual Benefit 150% Competitive #N/A #N/A Mostly Individual Benefit 150% #N/A #N/A #N/A Mostly Individual Benefit 150°,4 #N/A #N/A #N/A Mostly Indid ivual Benefit 150%:#N/A #N/A #N/A Mostly Individual Benefit 1504" #N/A #N/A #N/A fvlostly Individual Benefit 150% #N/A #N/A #N/A Mostly Individual Benefit 150%► #N/A I #N/A #N/A Mostly Individual Benefit 150% #N/A #N/A #N/A olVlastly Individual Benefit 150°.6 #N/A _ I #N/A #N/A Mostly Individual Benefit ISO%I #N/A #N/A #N/A I BalancedBenefit I 100%I #N/A Services Menu page 44 of 46 78 AKLAND November, 2013 White Oaks Golf Course - Service Portfolio COUNTY PMKS KEY Fit Financial Market Position Alternative Capacity Coverage cell Provision Strate Good Poor High Low Strong Weak High Low x x x x I x x x x 2 x x 3 x x x x x x 1 4 x x x x I S L x x x x 6 Category of Service/Type of Service x x x 7 x Cost Recovery x x x x Service Menu s TargetTler Pricing x na na na na na na (below) 9 Notes Beneficiary of Service Minimum By Fund Strategy Application/Permitted Services Filming Photography #N/A Considerable Individual #N/A Benefit 125% #N/A Classes, Workshops and Clinics - Beginning/Mu i-Levell Chipping Clinic - May Cost Recovery; 2 Secondary- x x x x ealanced Benefit 100% Market Putting Clinic - April cost Recovery; 2 Secondary - x J x x balanced Benefit 100% Market Junior Golf - June/July Cost Recovery; I Secondary- x Balanced Benefit 100% Competitive Classes, Workshops and Clinics - Intermediate/Advancnd #NSA #N/A Considerab a Individual Benefit 125% #N/A Community -Wide Events #N/A #N/A Considerable Community Benefit 75% #N/A Concession/Vending/Banquet Conference Center #N/A u #N/A Mostly Individual BeneTrt 15fn( #N/A Grill Room CostRecoverv; 2 Secondary - x xx AdvanceMostly Individual Benefit 150% i1111it2t Beverage Cart 0 Cost Recovery; 2 Secondary- z x x x Mostly Individual Benefit 15096 Market Vending Machines Lost Recovery; cost "cry 2 - _ z x Mostly Individual Benefi[ 150% Market Contracted Professional Services to Others #N/A Considerable Individual #N/A Benefit 125% IN/1 Equipment Rentals _ Golf clubs Cost Recovery: 2 Considerable Individual Secondary- _ x x x x Benent 1259911--tarket Golf Pull Carts -bst Recovery: 2 Considerable Individual secondary. - - x x x x - Benefit 1259N�arket Golf Power Carts Lost Recovery, 2 Considerable Individual Secondary - z x x x Benefit 1259alllviarket IInclusion Services Services Menu page 45 of 46 79 CAKL ND November, 2013 COUNTYPt RKS White Oaks Golf Course - Service Portfolio KEY Fit Financial Capacity Market Position Alternative Coverage Cell Provision Strategy Good Poor High Low Strong weak High Low x x x x 1 x x x x 2 x x x x 3 x x x x 4 x x x x 6 x x x x 6 Category of Service/Type of Service x x x x Cost Recovery T x x x x 8 - '!a Service Menu Target Tier Pricing x na na na na na na 9 (below) Notes Beneficiary of Service Minimum By Fund Strategy #N/A #N/A Mostly Community eenefli S% #N/A Leagues #N/A ' #N/A Consideeneflterable Individual 125% #N/A Long -Term Leases Exisisting Residential House cost Recovery; 1 secondary - x x x x Mostly Individual Benefit ISO% Competitive Merchandise for Resale Golfballs© Advance Market Position . Shirts Advance Market Position �I Ili 'Hats x Advance Market Position Mostly Individual Benefit,_ Mostly individual Benefit Mostly Individual Benefit Cost Recae ry; Secondary 150% Market Cost Recovery; Secondary - _150% Market Cost Recovery; Secondary- 150 ar4et Cost Recovery; 2 Secondary - Socks z x x x Mostly Individual Benefit 150% Market Cost Recovery; 2 Secondary - Gloves x x x x Mostly Individual Benefit ISO% Market Cost Recovery; 2 Semndary- Towels z x x x Mostly Individual Benefit 150%<4arket _ _ Cost Recovery; 2 Secondary - Tees x x x x Mostly Individual Bereft 150% Market Open Park Usage Winter trail access for XC skiingand snowshoein x z 6 Mostly Community Benefit No Fee Free when Open Organized Parties/Events #N/A #N/A 150% #N/A Rentals/Exclusive Use - Private/Non-Profit Tee -times -Public Cost Recovery; 1 Secondary- x x _ x x Mostly Individual Benefit _ 150% mpetitive Tee -times - Private lost Recovery; 1 Secondary - x x x Mostly Individual Benefit 15DWompetltive Rentals/Exclusive Use - Partner #N/A #N/A Balanced Benefit 100% #N/A Services Menu page 46 of 46 80 Tier 4 - Current Cost Recovery Classes, Workshops and Clinics Int/Adv Leagues (BMX) Tournaments/Outings Specialized Events/ Activities Equipment Rentals Contracted Professional Services to Others Application/Permitted Service (new services) Therapeutic/Adapted/Special Recreation Services Tier 2 - Currrent Cost Community -wide Events Staffed Park/Facility Usage Volunteer Program ROI for enhancements through Tier 5 - Current Cost Recovery Merchandise for Resale Rentals/Exclusive Use — Private/Non-Profit Concession /Vending /Ban kk Long Term Leases Organized Parties/Events Tier 3 - Current Cost Recdvery;� Classes, Workshops'and Clinics — Beginninwg/Multi-.Leval Rentals/Exclusive Use —Partner Work Study/internships/ Community Service Program Open Park'. liage I.ncluslor��=y S�viGe� ' 9upLapriES�C�f ��. ( ), 5# j OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA h OCTOBER 1, 2013 AGENDA ITEM NO. 7 H BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: September 24, 2014 Subject: Chrysler Foundation Grant Acceptance INTRODUCTION AND HISTORY In August 2014 a group of Chrysler employees held a volunteer service day at Independence Oaks with the goal of improving habitat for the Blanding's Turtle (which is a species of concern), The group spent the day removing bittersweet, autumn olive and other invasive species to improve wildlife habitat at the park. In recognition of this day of service, the Chrysler Foundation has awarded Oakland County Parks and Recreation with a $500 grant. Oakland County Parks and Recreation did not apply for this grant, but was notified of its award in early September. No specific project was identified as the target of these grant funds, which will be treated as a general contribution to Oakland County Parks and Recreation. Attached please find: - OCPRC Grant Acceptance Resolution - Chrysler Grant Award Letter and Grant Agreement - Grant Sign -Off STAFF RECOMMENDATION Staff recommends the Commission approve the attached resolution accepting the Chrysler Foundation grant. MOTION Move to approve the attached resolution accepting the Chrysler Foundation grant. 82 MISCELLANEOUS RESOLUTION IN RE: 2014 Chrysler Foundation Grant Acceptance To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of a $500 grant from the Chrysler Foundation; and WHEREAS, the grant was made in recognition of volunteer services performed by Chrysler employees at Independence Oaks in August 2014; and WHEREAS, the grant was not made for a specific project or program but will be used as general support. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the Chrysler Foundation $500 grant. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. Date: Moved by: Supported by: Ayes: Nays: 83 The Chrysler Foundation RAM r-cnn... Brian G. Glowiak, J.D. Vice President August 27, 2014 Mr. Daniel J. Stencil Chief of Park Operations Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328.1917 Dear Mr, Stencil: On behalf of the Board of Trustees of The Chrysler Foundation, I am pleased to inform you that we have approved a grant in the amount of $500.00 to Oakland County Parks and Recreation. This grant is in recognition of the volunteer services performed by Chrysler Group LLC employees at Independence Oaks County Park on July 24, 2014. To receive your approved funding, read the attached grant agreement carefully, then sign and date. The grant agreement cannot be considered complete unless the "Population Served by Listed Category" identified on page 2 has been filled out. Please return the executed agreement to The Chrysler Foundation via email to al368(a)chrvsler.com and retain a copy for your records. In all future correspondence concerning this grant, please reference Grant# 48266, We are pleased to support Oakland County Parks and Recreation and we extend our best wishes for every deserved success in your continued efforts on its behalf. t Enclosures cc; Ms. Cindy Topham The Chrysler Foundation 1 CIMS 485-13-35 1 1000 Chrysler Drive I Auburn Hills, MI USA 1 48326-2766 A company of Chrysler Grasp LLC 1 Chrysler, Dodge, Jeep and Ram are registered Trademarks of Chrysler Group LLC 84 The Chrysler Foundation wwww �.n. Motor Citizens GRANT AGREEMENT This grant to Oakland County Parks and Recreation (grantee) from The Chrysler Foundation (the Foundation from The Chrysler Foundation (the Foundation) from The Chrysler Foundation (the Foundation) is to recognize the volunteer services performed by Chrysler Group LLC employees on July 24, 2014. This grant is made in accordance with current and applicable laws and regulations of the Internal Revenue Code, as amended. To acknowledge this agreement, to accept the grant, and to receive the funds, please sign and date the agreement, and return a copy to The Chrysler Foundation. Please keep a copy for your reference and files. Date Issued: 8/22/2014 Legal Name: Oakland County Parks and Recreation Grantee: Oakland County Parks and Recreation Program/Project Title: 2014 Motor Citizens Grant Grant Number: 48266 Approved Amount: $500.00 Grant Purpose and Conditions No material benefits or services are to be provided to the Foundation in exchange for this grant. This grant is to be used only for the charitable purposes promoted by grantee and is subject to the following exceptions or conditions: No portion of the grant funds may be used to Influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive. If the grantee carries on propaganda, or otherwise attempts to influence legislation (within the meaning of Section 4945(d)(1) of the Internal Revenue Code), then either 1. the grant received from the Foundation is a general support grant which has not been earmarked to be used in an attempt to influence legislation, or 2. the grant received from the Foundation is a specific project grant (a) which grant has not been earmarked to be used in an attempt to influence legislation and (b) which grant, together with other grants by the Foundation for the same project for the same year, does not exceed the amount budgeted, for the year of the grant, by the grantee for activities of the project that are not attempts to influence legislation. The tax-exempt status verified in the grant request, must remain valid throughout the term of the grant; any change in that status, or change in the organization that could lead to a modification of that status is to be reported to the Foundation immediately. The Belle Isle Conservancy agrees to repay upon demand to the Foundation the amount of the grant if any condition of this agreement Is not upheld. 11. Limit of Commitment Unless otherwise stated in writing, this grant is made with the understanding that the Foundation has no obligation to provide other or additional support to the grantee. 85 Motor Citizens GRANT AGREEMENT (continued) POPULATION SERVED: CATEGORY PERCENTAGES Total Number of individuals ( wHITEICAUCASIAN Served by this I BLACKIAFRICAN-AMERICAN Grant: ' HISPANIC Based upon the above number, please I NATIVE AMERICAN report the estimated percentages for each of the listed categories. This information is ASIAN necessary to facilitate an internal diversity Impact analysis of the Foundation's grant OTHER activities. TOTAL �( 100% Please indicate your acceptance of this grant and the terms under which it is awarded by completing this section. Note: Before funds will be disbursed to Oakland County Parks and Recreation for this grant, The Chrysler Foundation must receive one signed copy of this agreement. Signature of Executive Director, President, CFO or CEO - Oakland County Parks and Recreation Print or type Name Print or type Title Accepted and Agreed on: Date Grant Number: 48266 Revised 8/2007 86 Chrysler Group LLC Acknowledgment and Acceptance of Funds Chrysler is very pleased to donate funds to Oakland County Parks and Recreation totaling $500 which is in recognition of the volunteer services performed by Chrysler Group LLC employees at Independence Oaks County Park in Waterford on 8/6/2014. Because Chrysler will be donating funds it may be considered a charitable donation to Oakland County Parks and Recreation to section 170(c) of the Internal Revenue Code. Please confirm Oakland County Parks and Recreation may accept such a donation pursuant to all applicable laws, rules, or policies — including those relating to government ethics — that may apply to Oakland County Parks and Recreation and avoids any conflicts of interests that would impair future procurements by Oakland County Parks and Recreation from Chrysler. Accepted By: Title: Date: 87 GRANT REVIEW SIGN OFF — Parks & Recreation GRANT NAME: 2014 Motor Citizens Grant FUNDING AGENCY: Chrysler Foundation DEPARTMENT CONTACT PERSON: Melissa Prowse 248 858-4630 STATUS: Grant Acceptance DATE: September 16, 2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/12/2014) Department of Human Resources: Approved (No HR Committee) — Lori Taylor (9/12/2014) Risk Management and Safety. Approved by Risk Management. — Robert Erlenbeck (9/15/2014) Corporation Counsel: After reviewing the above -referenced grant agreement, I found no legal issues that must be resolved before it is executed. —Jody S. Hall (9/15/2014) 88 GAMLANDCOUNTYWKS Find us onfacebook.corn/ocparks OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 1, 2013 AGENDA ITEM NO. 7 I BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: September 25, 2014 Subject: 2013 Michigan Natural Resources Trust Fund Grant Acceptance — Universally Accessible Boat Launch at Independence Oaks County Park INTRODUCTION AND HISTORY In 2013 Oakland County Parks and Recreation applied for and was awarded a $37,700 grant from the Michigan Natural Resources Trust Fund to install a universally accessible small boat launch at Independence Oaks. The $37,700 is 75% of the project cost, with the remaining 25% ($12,600) budgeted in the CIP. The total project cost is $50,300, This is the same type of boat launch that was funded by a 2012 Recreation Passport grant for installation at Addison Oaks. Staff anticipates bidding the two boat launches together once this project agreement is executed. ATTACHMENTS - OCPRC Grant Acceptance Resolution - MNRTF Project Agreement - Grant Sign -Off STAFF RECOMMENDATION Staff recommends the Commission approve the following resolution accepting the Michigan Natural Resources Trust Fund grant for a universally accessible small boat launch at Independence Oaks County Park. MOTION Move to approve the attached resolution accepting the Michigan Natural Resources Trust Fund grant in the amount of $37,700 for a universally accessible small boat launch at Independence Oaks County Park. 89 MISCELLANEOUS RESOLUTION IN RE: 2013 Michigan Natural Resources Trust Fund Grant Acceptance To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of the TF13-033 Universally Accessible Boat Launch Grant from the Michigan Natural Resources Trust Fund; and WHEREAS, the thirty-seven thousand seven hundred dollar ($37,700) grant will help offset the cost of a universally accessible small boat launch at Independence Oaks County Park; and WHEREAS, the matching funds of twelve thousand six hundred dollars ($12,600) for the universally accessible boat launch are allocated from the Parks and Recreation fund; and NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the TF13-033 Universally Accessible Boat Launch Grant. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. Date: Moved by: Supported by: Ayes: Nays: 90 r..rD Michigan Department of Natural Resources — Grants Management R MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT Project Number: TF13-033 Project Title: Independence Oaks County Park Universal Access Boat Launch This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan ("DEPARTMENT") and the COUNTY OF OAKLAND ("GRANTEE"). The DEPARTMENT has authority to issue grants to local units of government for the development of public outdoor recreation facilities under Part 19 of the Natural Resources and Environmental Protection Act, Act 451 of 1994, as amended. The GRANTEE has been approved by the Michigan Natural Resources Trust Fund (MNRTF) Board of Trustees (BOARD) to receive a grant. In PA 114 of 2014, the Legislature appropriated funds from the MNRTF to the DEPARTMENT for a grant-in-aid to the GRANTEE. As a precondition to the effectiveness of the Agreement, the GRANTEE is required to sign the Agreement and return it to the DEPARTMENT with the necessary attachments by June 18, 2014. 1, The legal description of the project area (APPENDIX A); boundary map of the project area (APPENDIX B); and Recreation Grant application bearing the number TF13-033 (APPENDIX C) are by this reference made part of this Agreement. The Agreement together with the referenced appendices constitute the entire Agreement between the parties and may be modified only in writing and executed in the same manner as the Agreement is executed, 2. The time period allowed for project completion is the date of execution by the DEPARTMENT through April 30, 2016, hereinafter referred to as the "project period." Requests by the GRANTEE to extend the project period shall be made in writing before the expiration of the project period, Extensions to the project period are at the discretion of the DEPARTMENT. The project period may be extended only by an amendment to this Agreement. 3. This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management. a, All reports, documents, or actions required of the GRANTEE shall be submitted to the MIRecGrants website unless otherwise instructed by the DEPARTMENT, Project Agreements and Amendments to them shall be sent by regular mail to: MICHIGAN NATURAL RESOURCES TRUST FUND GRANTS MANAGEMENT MICHIGAN DEPARTMENT OF NATURAL RESOURCES PO BOX 30425 LANSING MI 48909-7925 1 of 15 PR1920(Rpa. ON1e12014) 91 MICHIGAN NATURAL RESCURCEs TRUST FUND DEVELOPMENT PROJECT AGREEMENT b. The GRANTEE'S representative for this project is: Name: Title: Mailing Address; Phone Number: FAX: E-mail Address: c. All notices, reports, requests or other communications from the DEPARTMENT to the GRANTEE shall be sufficiently given when addressed and sent as indicated above. The DEPARTMENT and the GRANTEE may by written or electronic notice designate a different address to which subsequent notices, reports, requests, or other communications shall be sent. 4. The words "project area" shall mean the land and area described in the attached legal description (APPENDIX A) and shown on the attached boundary map (APPENDIX B). 5. The words "project facilities" shall mean the following individual components, as further described in APPENDIX C. Kayak/Canoe Boat Launch Access Route Additional Accessible Parking Spots Permit Fees MNRTF Sign & The DEPARTMENT agrees as follows: a. To grant to the GRANTEE a sum of money equal to Seventv-Five (75%) percent of Fiftv Thousand Three Hundred ($50,300.00) dollars, which is the total eligible cost of construction of the project facilities including engineering costs, but in any event not to exceed Thirty -Seven Thousand Seven Hundred ($37,700.00) dollars. b. To grant these funds in the form of reimbursements to the GRANTEE for eligible costs and expenses incurred as follows: i. Payments will be made on a reimbursement basis at Seventy -Five JZ§%l percent of the eligible expenses incurred by the GRANTEE up to 90% of the maximum reimbursement allowable under the grant. ii. Reimbursement will be made only upon DEPARTMENT review and approval of a complete reimbursement request submitted by the GRANTEE on a form provided by the DEPARTMENT which includes an expenditure list supported by documentation as required by the 2 of 15 PRW20 (Rev. 0311 R12014) 92 MICNIOAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT DEPARTMENT, including but not limited to copies of invoices, cancelled checks, and/or list of force account time and attendance records. iii. The DEPARTMENT shall conduct an audit of the project's financial records upon approval of the final reimbursement request by DEPARTMENT staff. The DEPARTMENT may issue an audit report with no deductions or may find some costs ineligible for reimbursement. iv, Final payment will be released upon completion of a satisfactory audit by the DEPARTMENT and documentation that the GRANTEE has erected an MNRTF sign in compliance with Section 70) of this Agreement. 7. The GRANTEE agrees as follows; a. To immediately make available all funds needed to incur all necessary costs required to complete the project and to provide Twelve Thousand Six Hundred ($12,600.00) dollars in local match, This sum represents Twenty - Five (26%) percent of the total eligible cost of construction including engineering costs. Any cost overruns incurred to complete the project facilities called for by this Agreement shall be the sole responsibility of the GRANTEE, b. With the exception of engineering costs as provided for in Section 8, to incur no costs toward completion of the project facilities before execution of this Agreement and before written DEPARTMENT approval of plans, specifications and bid documents. c, To complete construction of the project facilities to the satisfaction of the DEPARTMENT and to comply with the development project procedures set forth by the DEPARTMENT in completion of the project, including but not limited to the following: L Retain the services of a professional architect, landscape architect, or engineer, registered in the State of Michigan to serve as the GRANTEE'S Prime Professional. The Prime Professional shall prepare the plans, specifications and bid documents for the project and oversee project construction, ii, Within 180 days following execution of this Agreement by the GRANTEE and the DEPARTMENT and before soliciting bids or quotes or incurring costs other than costs associated with the development of plans, specifications, or bid documents, provide the DEPARTMENT with plans, specifications, and bid documents for the project facilities, sealed and signed by the GRANTEE'S Prime Professional. iii. Upon written DEPARTMENT approval of plans, specifications and bid documents, openly advertise and seek written bids for contracts for purchases or services with a value equal to or greater than $10,000 3 of 15 PR1920 (Rev. 0311012014) 93 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT nd accept the lowest qualified bid as determined by the GRANTEE'S Prime Professional. iv. Upon written DEPARTMENT approval of plans, specifications and bid documents, solicit three (3) written quotes for contracts for purchases or services between $2,500 and $10,000 and accept the lowest qualified quote as determined by the GRANTEE'S Prime Professional. v. Maintain detailed written records of the contracting processes used and to submit these records to the DEPARTMENT upon request. vi. Complete construction to all applicable local, state and federal codes, as amended; including the federal Americans with Disabilities Act (ADA) of 1990, as amended; the Persons with Disabilities Civil Rights Act, Act 220 of 1976, as amended; the Playground Equipment Safety Act, P.A. 16 of 1997, as amended; and the Utilization of Public Facilities by Physically Limited Act, P.A. 1 of 1966, as amended; the Elliott -Larsen Civil Rights Acts, Act 453 of 1976, as amended. vii. Bury all new telephone and electrical wiring within the project area. viii. Correct any deficiencies discovered at the final inspection within 90 days of written notification by the DEPARTMENT. These corrections shall be made at the GRANTEE'S expense and are eligible for reimbursement at the discretion of the DEPARTMENT and only to the degree that the GRANTEE'S prior expenditures made toward completion of the project are less than the grant amount allowed under this Agreement. d. To operate the project facilities for a minimum of their useful life as determined by the DEPARTMENT, to regulate the use thereof to the satisfaction of the DEPARTMENT, and to appropriate such monies and/or provide such services as shall be necessary to provide such adequate maintenance. e. To provide to the DEPARTMENT for approval, a complete tariff schedule containing all charges to be assessed against the public utilizing the project area and/or any of the facilities constructed thereon, and to provide to the DEPARTMENT for approval, all amendments thereto before the effective date of such amendments. Preferential membership or annual permit systems are prohibited on grant assisted sites, except to the extent that differences in admission and other fees may be instituted on the basis of residence. Nonresident fees shall not exceed twice that charged residents. If no resident fees are charged, nonresident fees may not exceed the rate charged residents at other comparable state and local public recreation facilities. f. To adopt such ordinances and/or resolutions as shall be required to effectuate the provisions of this Agreement; certified copies of all such ordinances and/or resolutions adopted for such purposes shall be forwarded to the DEPARTMENT before the effective date thereof. 4 of 15 PR1920 (Rev. 0311012014) 94 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELUPMENTPROJECT AGREEMENT g, To separately account for any revenues received from the project area which exceed the demonstrated operating costs and to reserve such surplus revenues for the future maintenance and/or expansion of the GRANTEE'S park and outdoor recreation program. h. To furnish the DEPARTMENT, upon request, detailed statements covering the annual operation of the project area and/or project facilities, including income and expenses and such other information the DEPARTMENT might reasonably require. i. To maintain the premises in such condition as to comply with all federal, state, and local laws which may be applicable and to make any and all payments required for all taxes, fees, or assessments legally imposed against the project area. j. To erect and maintain a sign on the property which designates this project as one having been constructed with the assistance of the MNRTF. The size, color, and design of this sign shall be in accordance with DEPARTMENT specifications. k, To conduct a dedication/ribbon-cutting ceremony as soon as possible after the project is completed and the MNRTF sign is erected within the project area. At least 30 days prior to the dedication/ribbon-cutting ceremony, the DEPARTMENT must be notified in writing of the date, time, and location of the dedication/ribbon-cutting ceremony. GRANTEE shall provide notice of ceremony in the local media. Use of the grant program logo and a brief description of the program are strongly encouraged in public recreation brochures produced by the GRANTEE. At the discretion of the DEPARTMENT, the requirement to conduct a dedication/ribbon-cutting ceremony may be waived. 8. Only eligible costs and expenses incurred toward completion of the project facilities after execution of the Project Agreement shall be considered for reimbursement under the terms of this Agreement. Eligible engineering costs incurred toward completion of the project facilities beginning January 1, 2014 and throughout the project period are also eligible for reimbursement. Any costs and expenses incurred after the project period shall be the sole responsibility of the GRANTEE. 9. To be eligible for reimbursement, the GRANTEE shall comply with the DEPARTMENT requirements, At a minimum, the GRANTEE shall: a, Submit a written progress report every 180 days during the project period. b, Submit complete requests for partial reimbursement when the GRANTEE is eligible to request at least 25 percent of the grant amount and construction contracts have been executed or construction by force account labor has begun. c. Submit a complete request for final reimbursement within 90 days of project completion and no later than July 31, 2016. If the GRANTEE fails to submit a complete final request for reimbursement by July 31, 2016, the 5 of 15 PR1920 (Rev. 0311012014) 95 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT DEPARTMENT may audit the project costs and expenses and make final payment based on documentation on file as of that date or may terminate this Agreement and require full repayment of grant funds by the GRANTEE. 10. During the project period, the GRANTEE shall obtain prior written authorization from the DEPARTMENT before adding, deleting or making a significant change to any of the project facilities as proposed. Approval of changes is solely at the discretion of the DEPARTMENT. Furthermore, following project completion, the GRANTEE shall obtain prior written authorization from the DEPARTMENT before implementing a change that significantly alters the project facilities as constructed and/or the project area, including but not limited to discontinuing use of a project facility or making a significant change in the recreational use of the project area. Changes approved by the DEPARTMENT pursuant to this Section may also require prior approval of the BOARD, as determined by the DEPARTMENT. 11, All project facilities constructed or purchased by the GRANTEE under this Agreement shall be placed and used at the project area and solely for the purposes specified in APPENDIX C and this Agreement. 12. The project area and all facilities provided thereon and the land and water access ways to the project facilities shall be open to the general public at all times on equal and reasonable terms. No individual shall be denied ingress or egress thereto or the use thereof on the basis of sex, race, color, religion, national origin, residence, age, height, weight, familial status, marital status, or disability, 13. Unless an exemption has been authorized by the DEPARTMENT pursuant to this Section, the GRANTEE hereby represents that it possesses fee simple title, free of all liens and encumbrances, to the project area. The fee simple title acquired shall not be subject to: 1) any possibility of reverter or right of entry for condition broken or any other executory limitation which may result in defeasance of title or 2) to any reservations or prior conveyance of coal, oil, gas, sand, gravel or other mineral interests. For any portion of the project area that the GRANTEE does not possess in fee simple title, the GRANTEE hereby represents that it has: a. Received a written exemption from the DEPARTMENT before the execution of this Agreement, and b. Received prior written approval from the DEPARTMENT of a lease and/or easement for any portion of the property not held in fee simple title as indicated in written correspondence from the DEPARTMENT dated , and c. Supplied the DEPARTMENT with an executed copy of the approved lease or easement, and d, Confirmed through appropriate legal review that the terms of the lease or easement are consistent with GRANTEE'S obligations under this Agreement and will not hinder the GRANTEE'S ability to comply with all requirements of this Agreement. In no case shall the lease or easement tenure be less than 20 years from the date of execution of this Agreement, a of 15 PR1920 (Rev. 030012014) 96 MICH(©AN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT 14. The GRANTEE shall not allow any encumbrance, lien, security interest, mortgage or any evidence of indebtedness to attach to or be perfected against the project area or project facilities included in this Agreement. 15. None of the project area, nor any of the project facilities constructed under this Agreement, shall be wholly or partially conveyed in perpetuity, either in fee, easement or otherwise, or leased for a term of years or for any other period, nor shall there be any whole or partial transfer of the lease title, ownership, or right of maintenance or control by the GRANTEE except with the written approval and consent of the DEPARTMENT. The GRANTEE shall regulate the use of the project area to the satisfaction of the DEPARTMENT. 16. The assistance provided to the GRANTEE as a result of this Agreement is intended to have a lasting effect on the supply of outdoor recreation, scenic beauty sites„ and recreation facilities beyond the financial contribution alone and permanently commits the project area to Michigan's outdoor recreation estate, therefore: a, The GRANTEE agrees that the project area or any portion thereof will not be converted to other than public outdoor recreation use without prior written approval by the DEPARTMENT and the BOARD and implementation of mitigation approved by the DEPARTMENT and the BOARD, including but not limited to replacement with land of similar recreation usefulness and fair market value. b. Approval of a conversion shall be at the sole discretion of the DEPARTMENT and the BOARD. c. Before completion of the project, the GRANTEE and the DEPARTMENT may mutually agree to alter the project area through an amendment to this Agreement to provide the most satisfactory public outdoor recreation area. 17. Should title to the lands in the project area or any portion thereof be acquired from the GRANTEE by any other entity through exercise of the power of eminent domain, the GRANTEE agrees that the proceeds awarded to the GRANTEE shall be used to replace the lands and project facilities affected with outdoor recreation lands and project facilities of equal or greater fair market value, and of reasonably equivalent usefulness and location. The DEPARTMENT and BOARD shall approve such replacement only upon such conditions as it deems necessary to assure the replacement by GRANTEE of other outdoor recreation properties and project facilities of equal or greater fair market value and of reasonably equivalent usefulness and location. Such replacement land shall be subject to all the provisions of this Agreement. 18, The GRANTEE acknowledges that: a. The GRANTEE has examined the project area and has found the property safe for public use or actions will be taken by the GRANTEE before beginning the project to assure safe use of the property by the public, and 7 of 15 PR1920 (Rev. 03/IWD14) 97 MICHIGAN NATURAL RESOURCES TRUST FUN13 DEVELOPMENT PROJECT AGREEMENT b, The GRANTEE is solely responsible for development, operation, and maintenance of the project area and project facilities, and that responsibility for actions taken to develop, operate, or maintain the property is solely that of the GRANTEE, and c. The DEPARTMENT'S involvement in the premises is limited solely to the making of a grant to assist the GRANTEE in developing same, 19, The GRANTEE assures the DEPARTMENT that the proposed State -assisted action will not have a negative effect on the environment and, therefore, an Environmental Impact Statement is not required. 20. The GRANTEE hereby acknowledges that this Agreement does not require the State of Michigan to issue any permit required by law to construct the outdoor recreational project that is the subject of this Agreement. Such permits include, but are not limited to, permits to fill or otherwise occupy a floodplain, and permits required under Parts 301 and 303 of the Natural Resources and Environmental Protection Act, Act 451 of the Public Acts 451 of 1994, as amended. It is the sole responsibility of the GRANTEE to determine what permits are required for the project, secure the needed permits and remain in compliance with such permits. 21. Before the DEPARTMENT will approve plans, specifications, or bid documents; or give written approval to the GRANTEE to advertise, seek quotes, or incur costs for this project, the GRANTEE must provide documentation to the DEPARTMENT that indicates either: a. It is reasonable for the GRANTEE to conclude, based on the advice of an environmental consultant, as appropriate, that no portion of the project area is a facility as defined in Part 201 of the Michigan Natural Resources and Environmental Protection Act, Act 451 of the Public Acts of 1994, as amended; or b. If any portion of the project area is a facility, documentation that Department of Natural Resources -approved response actions have been or will be taken to make the site safe for its intended use within the project period, and that implementation and long-term maintenance of response actions will not hinder public outdoor recreation use and/or the resource protection values of the project area. 22, If the DEPARTMENT determines that, based on contamination, the project area will not be made safe for the planned recreation use within the project period, or another date established by the DEPARTMENT in writing, or if the DEPARTMENT determines that the presence of contamination will reduce the overall usefulness of the property for public recreation and resource protection, the grant may be cancelled by the MNRTF Board with no reimbursement made to the GRANTEE. B of 15 PR1920(Rev, 0311812014) 98 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT 23. The GRANTEE shall acquire and maintain insurance which will protect the GRANTEE from claims which may arise out of or result from the GRANTEE'S operations under this Agreement, whether performed by the GRANTEE, a subcontractor or anyone directly or indirectly employed by the GRANTEE, or anyone for whose acts may hold them liable. Such insurance shall be with companies authorized to do business in the State of Michigan in such amounts and against such risks as are ordinarily carried by similar entities, including but not limited to public liability insurance, worker's compensation insurance or a program of self-insurance complying with the requirements of Michigan law. The GRANTEE shall provide evidence of such insurance to the DEPARTMENT at its request. 24. Nothing in this Agreement shall be construed to impose any obligation upon the DEPARTMENT to operate, maintain or provide funding for the operation and/or maintenance of any recreational facilities in the project area. 25. The GRANTEE hereby represents that it will defend any suit brought against either party which involves title, ownership, or any other rights, whether specific or general rights, including appurtenant riparian rights, to and in the project area of any lands connected with or affected by this project. 26. The GRANTEE is responsible for the use and occupancy of the premises, the project area and the facilities thereon. The GRANTEE is responsible for the safety of all individuals who are invitees or licensees of the premises. The GRANTEE will defend all claims resulting from the use and occupancy of the premises, the project area and the facilities thereon. The DEPARTMENT is not responsible for the use and occupancy of the premises, the project area and the facilities thereon. 27. Failure by the GRANTEE to comply with any of the provisions of this Agreement shall constitute a material breach of this Agreement. 28. Upon breach of the Agreement by the GRANTEE, the DEPARTMENT, in addition to any other remedy provided by law, may: a. Terminate this Agreement; and/or b. Withhold and/or cancel future payments to the GRANTEE on any or all current recreation grant projects until the violation is resolved to the satisfaction of the DEPARTMENT; and/or c. Withhold action on all pending and future grant applications submitted by the GRANTEE under the Michigan Natural Resources Trust Fund, the Land and Water Conservation Fund; and the Recreation Passport Grant Program; and/or d. Require repayment of grant funds already paid to GRANTEE. e. Require specific performance of the Agreement. 29, The GRANTEE agrees that the benefit to be derived by the State of Michigan from the full compliance by the GRANTEE with the terms of this Agreement is the preservation, protection and the net increase in the quality of public outdoor 9 of 15 PFR1920(Rev. 03l1012D14) 99 MICHIOAN NATURAL RESOURCES TRUST FUND DEvELOPMFNT PROJECT AGREEMENT recreation facilities and resources which are available to the people of the State and of the United States and such benefit exceeds to an immeasurable and unascertainable extent the amount of money furnished by the State of Michigan by way of assistance under the terms of this Agreement. The GRANTEE agrees that after final reimbursement has been made to the GRANTEE, repayment by the GRANTEE of grant funds received would be inadequate compensation to the State for any breach of this Agreement, The GRANTEE further agrees therefore, that the appropriate remedy in the event of a breach by the GRANTEE of this Agreement after final reimbursement has been made shall be the specific performance of this Agreement. 30, Prior to the completion of the project facilities, the GRANTEE shall return all grant money if the project area or project facilities are not constructed, operated or used in accordance with this Agreement. 31. The GRANTEE agrees not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, familial status or disability that is unrelated to the person's ability to perform the duties of a particular job or position. The GRANTEE further agrees that any subcontract shall contain non-discrimination provisions which are not less stringent than this provision and binding upon any and all subcontractors, A breach of this covenant shall be regarded as a material breach of this Agreement. 32. The DEPARTMENT shall terminate and recover grant funds paid if the GRANTEE or any subcontractor, manufacturer, or supplier of the GRANTEE appears in the register compiled by the Michigan Department of Licensing and Regulatory Affairs pursuant to Public Act No. 278 of 1980, 33. The GRANTEE may not assign or transfer any interest in this Agreement without prior written authorization of the DEPARTMENT. 34, The rights of the DEPARTMENT under this Agreement shall continue in perpetuity, 35. The Agreement may be executed separately by the parties. This Agreement is not effective until: a, The GRANTEE has signed the Agreement and returned it together with the necessary attachments within 50 days of the date the Agreement is issued by the DEPARTMENT, and b. The DEPARTMENT has signed the Agreement. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals, on this date. Approved by resolution (true copy attached) of the date meeting of the (special or regular) (name of approving body) 10 of 15 PR1920 (Rev. 03/1812014) 100 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT GRANTEE SIGNED: By Print Name: Title: Date: Grantee's Federal ID# WITNESSED BY: 1) 2) MICHIGAN DEPARTMENT OF NATURAL RESOURCES SIGNED: WITNESSED BY: 89 Steven J, DeBrabander 1) Title: Manager, Grants Management 2) Date: 11 of 15 PR1940(Rev. 0311812014) 101 MtCHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT APPENDIX A LEGAL DESCRIPTION OF THE PROJECT AREA 12 of 15 PR1920(RM03l1Ef2014) 102 Independence Oaks Parcel Descriptions 0809200004 T4N, R9E, SEC 3, 4, 9,10&16 SW 1/4 OF SEC 3, SE 1/4 OF SW 1/4 OF SEC 4, SE 1/4 OF SEC 4, E 1/2 OF NW 1/4 OF SEC 9, NE 1/4 OF SEC 9, PART OF SW 1/4 OF SEC 9, BEG AT PT DIST N 00-03-35 E 1005.23 FT FROM S 1/4 COR, TH S 89-20-46 W 1317.39 FT, TH N 00-21-17 W 1646 FT, TH N 89-20-46 E 1329.31 FT, TH S 00.03-35 W 1646.11 FT TO BEG, ALSO THAT PART OF W 1/2 OF SE 1/4 OF SEC 9 LYING W OF CEN LIN E OF PERRY LAKE RD EXC BEG AT PT DIST N 00-03-35 E 473.88 FT FROM S 1/4 COR, TH N 00-03-35 E 531.35 FT, TH N 89-20-46 E 281.80 FT, TH S 27-50-28 W 604.55 FT TO BEG, ALSO PART OF SE 1/4 OF SEC 9 BEG AT SE SEC COR, TH 5 89-29-09 W 1163.19 FT, TH N 00-03-55 W 2653.29 FT, TH N 89-24-21 E 1156.79 FT, TH S 00-12-13 E 2654,87 FT TO BEG, ALSO NW 1/4 OF SEC 10, ALSO PART OF SW 1/4 OF SEC 10 BEG AT PT DIST S 89-17-25 W 664A9 FT FROM CEN OF SEC, TH S 89-17-25 W 1994,07 FT, TH S 00-12-13 E 1817.07 FT, TH N 89-36-26 E 1988.67 FT, TH N 00-02-45 W 1828A2 FT TO BEG, ALSO WLY 1/2 OF S 10 AC OF N 3/4 OF SW 1/4 OF SEC 10, ALSO S 1/2 OF S 1/2 OF SW 1/4 OF SEC 10 EXC BEG AT S 1/4 COR, TH S 89-29-09 W 1324.46 FT, TH N 00-05-54 W 670 FT, TH N 89-36- 26 E 1325.67 FT, TH S 00-00-24 W 667.21 FT TO BEG, ALSO PART OF NE 1/4 OF SEC 16 BEG AT NE SEC COR, TH S 89-29-09 W 1330.09 FT, TH S 00-15-07 E 1326.02 FT, TH S 89-57-52 E 1324.08 FT, TH N 00-00-19 E 1338.76 FT TO BEG EXC THAT PART IN SEC 3 & 10 TAKEN FOR WIDENING OF SASHABAW RD, ALSO EXC PART OF NE 1/4 OF SEC 9 TAKEN FOR RD DESC AS BEG AT PT DIST S 89-24-24 W 1650,88 FT FROM E 1/4 COR, TH S 89-24-24 W 160 FT, TH N 16.49-54 E 140 FT, TH N 89- 24-24 E 160 FT, TH S 16-49-54 W 140 FT TO BEG 1045,25 A 1/11/89 FR 003 & 0810300005 5-21-98 CORR 0815100007 T4N, R9E, SEC 15 PART OF NW 1/4 BEG AT NW SEC COR, TH N 89-29-09 E 1275,58 FT, TH S 01-07-07 E 887.85 FT, TH S 50- 23-16 W 719.19 FT, TH S 89-41-30 W 738.95 FT, TH N 00-00-19 E 1338.76 FT TO BEG 36,73 A 06/13/84 FR 001 0803401004 TAN, R9E, SEC 3 SUPERVISOR'S PLAT NO 11 PART OF LOT 30 BEG AT MOST ELY LOT COR, TH S 46-39-40 W 161.41 FT, TH S 47-56-20 W 117.48 FT, TH N 51-07-06 W 561,61 FT TO N LOT LIN E, TH N 89-37-30 E 315,11 FT, TH 5 63-11-20 E 366.05 FT TO BEG 0803201007 T4N, R9E, SEC 3 THAT PART OF S 78.14 ACRES OF E 1/2 OF NE FRC 1/4 LYING NLY OF CEN LINE SASHABAW RD, ALSO THAT PART OF W 1/2 OF NE FRC 1/4 LYING NLY OF CEN LINE OF SASHABAW RD, EXC BEG AT PT DIST S 1602.15 FT FROM NE SEC COR, TH S 399.94 FT, TH N 30-00 20 W 646.12 FT, TH N 43-45-00 W 616.12 FT, TH N 20-53-00 E 221.24 FT, TH S 43-45-00 E 735,04 FT, TH S 30-00-20 E 323.88 FT TO BEG, ALSO EXC THAT PART IN PARCEL DESC AS BEG AT PT DIST 5 89- 37-27 E 935.06 FT FROM N 1/4 COR, TH S 89-37-27 E 283.34 FT, TH S 44-43-27 E 345.S0 FT, TH S 43-45-00 E 235.26 FT, TH S 62-52-00 W 208.72 FT, TH N 43-45-00 W 293.24 FT, TH N 44-43-27 W 544.50 FT TO BEG, ALSO EXC THAT PART LYING NELY OF LAST DESC EXCEPTION, ALSO PART OF NW 1/4 BEG AT PT DIST 5 00-09-46 E 1372 FT FROM N 1/4 COR, TH S 00- 09-46 E 146.38 FT, TH N 49-21-08 W 224.61 FT, TH N 89-58-36 E 170 FT TO BEG 164.39 A 10-11-94 FR 001,ALSO 100-012 0803201006 T4N, R9E, SEC 3 E 1/2, OF NE FRC 1/4 EXC S 78.14 ACRES, ALSO EXC THAT PART IN PARCEL DESC AS BEG AT PT DIST S 89- 37-27 E 935.06 FT FROM N 1/4 COR, TH S 89-37-27 E 283.34 FT, TH S 44-43-7.7 E 345.50 FT, TH S 43-45-00 E 235,26 FT, TH S 62-52-00 W 208.72 FT, TH N 43-45-00 W 293.24 FT, TH N 44-43-27 W 544.50 FT TO BEG, ALSO THAT PART OF W 1/2 OF NE 1/4 LYING NELY OF LINE DESC AS BEG AT PT DIST S 89-37-27 E 1218.40 FT FROM N 1/4 CDR, TH S 44-43-27 E TO E LINE OF W 1/2 OF NE 1/4 23,69 A 5-11-87 FROM 003 & 004 103 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT APPENDIX B BOUNDARY MAP OF THE PROJECT AREA 13 of 15 PR1920(Rev. 03M U1201A) 104 Country -a .poDoe QooNyaaQ , 7��gf11i a ,< �_., _ .. �Jb f ` r 1 t 1" r A, f a Heartwood Ferry Lake Whipple Whipple T� e Tree Tree WagonerV. ��JQ Whipple Tree tat t •t vv � �� N t N a)) -(G T, CLCD O F ' V. % Perrat Lake _.�.___-- - Perk C � ,,c- -- --__r` Lake CD ' O s) C) __ '�l , � Y \ q hYC t 9 �czh fir' • __t.}+r'.. ••�� Sashabaw Ridge _ Horseshoe V�ledgewoo� t 6 X 0) ! Sash Brad?e _ abaw . O Old06 Forest cxn CA O i'J 1 t CD _r��f V IIe �alye� ��oP c w" , a � t o - �� vLIOStonewall -3 esSpie CD t Stonewall ^' CD v � 01 x a m A -__' S Pine Knob Pine Knob r Sashabaw �, 7 I 3e -q Whitby :r= o Red Prairie �G $tad N MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT PROJECT AGREEMENT V w 0 l`l-91m RECREATION GRANT APPLICATION TF 13-033 (incorporated herein by reference) 14 of 15 PR1920 (Rev. 03116)2014) 106 From: VanPeit Laurie To: West. Catherine; Julie Secontine; Lori Taylor; Pat Davis Cc: prowsemCboakoov.com; heastromifatoakoov.com; Jeff Phelps; menahinibfboakoov.com Subject: Re: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance Date: Friday, August 01, 2014 7:33:45 AM Approved. ---- Original message ---- >Date: Thu, 31 Jul 2014 16:23:29 -0400 >From: "West, Catherine" <westca aoakgov.com> >Subject: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance >To: "Julie Secontine" <secontinej rr oakgov.com>,"Laurie VanPelt" <vanpeltl@oakgov.com>,"Lori Taylor" <taylorlo rr oakgov.com>,"Pat Davis" <davisp@oakgov.com> >Cc: <prowsem a oakgov.com>,<hegstroml@oakgov.com>,"Jeff Phelps" <phelpsj n?oakgov.com>, <m enghinib@o akgo v.com> > GRANT REVIEW FORM > TO: REVIEW DEPARTMENTS - Laurie Van Pelt - Lori > Taylor - Julie Secontine - Pat Davis > > RE: GRANT CONTRACT REVIEW RESPONSE -Parks and > Recreation > 2013 Michigan Natural Resources Trust Fund > Development Grant > Michigan Department of Natural Resources > > Attached to this email please find the grant > document(s) to be reviewed. Please provide your > review stating your APPROVAL, APPROVAL, WITH > MODIFICATION, or DISAPPROVAL, with supporting > comments, via reply (to all) of this email. > 'rime Frame for Returned Comments: August 7, 2014 > GRANT INFORMATION > Date: July 31., 2014 107 From: Taylor. Lori To: "West. Catherine"; "Julie Secontine"; "Laurie VanPelt"; "Pat Davis" Cc: nrowsem0oakoov.com: heastromi0cakaov.com; "Jeff Phelns"; menchinibnoakaov.com Subject: RE: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance Date: Friday, August 01, 2014 11:27:30 AM HR Approved (No Committee) Lori Taylor Manager -Human Resources Recruitment & Workforce Planning Oakland County Michigan 2100 Pontiac Lake Road Waterford, MI 48328 taviorlo(@oakpov.com www.oakeov.com/iobs Phone: 248-858-0548 Fax: 248-858-8391 From: West, Catherine [mailto:westca@oakgov.com] Sent: Thursday, July 31, 2014 4:23 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: prowsem@oakgov.com; hegstroml@oakgov.com; Jeff Phelps; menghinib@oakgov.com Subject: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation 2013 Michigan Natural Resources Trust Fund Development Grant Michigan Department of Natural Resources Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: August 7, 2014 GRANT INFORMATION Date: July 31, 2014 Operating Department: Parks and Recreation 108 From: Erlenbeck. Robert To: "West. Catherine"; "Julie Secontine"; "Laurie VanPeir,, "Lori Tavlor"; "Pat Davis" Cc: arowsern0oakoov.rom; heastromlf7a oakoov.com; "Jeff Phelos"; menohlnlb0oakoov.com Subject: RE: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance Date: Tuesday, August 05, 2014 11:28:45 AM Approved by Risk Management. R.E. 8/5/14, Robert Erlenbeck, Risk Management Office: 248-858-1694 Cell: 248-421-9121 Office schedule: Monday through Thursday 7:00 to 5:30 From: Easterling, Terri [mailto:easterlingt@oakgov.com] Sent: Friday, August 01, 2014 8:27 AM To: 'West, Catherine'; 'Julie Secontine'; 'Laurie VanPelt'; 'Lori Taylor'; 'Pat Davis' Cc: prowsem@oakgov.com; hegstroml@oakgov.com;'Jeff Phelps'; menghinib@oakgov.com Subject: RE: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM14-0273, regarding this matter. Thank you, From: West, Catherine rmaiitomestcaCaioakoov.com] Sent: Thursday, July 31, 2014 4:23 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Drowsem(aoakoov.com; heastroml@oakoov.com; Jeff Phelps; menchinib(aioakaov.com Subject: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS —Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation 2013 Michigan Natural Resources Trust Fund Development Grant Michigan Department of Natural Resources Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. 109 From: Hall. Jodv To: "West. Catherine'; "Secontine. Julie'; "Erlenbeck. Robert'; "Laurie Van Pelt"; Taylor, Lori; "Prowse. Melissa Jean"; "Heastrom, Linda" Cc: "Phelps. Jeff'; menahiniB(foakoov.com Subject: GRANT REVIEW: Parks and Recreation - 2013 Michigan Natural Resources Trust Fund Development Grant - Acceptance (Independence Oakland Universal Access Boat Launch) Date: Monday, August 04, 2014 3:44:16 PM Good Afternoon All: After reviewing the above referenced grant agreement, I have no legal changes, but two comments. First, about 3 to 4 years ago, myself and risk management attempted to change three sections of standard Michigan Natural Resource Trust Fund Agreement. Those provision concerned insurance, defense of the state of Michigan (contained in Section 25 of this Agreement), and ensuring the safety of all invitees and licensees on the property (contained in Section 26 of this Agreement). We were successful on only one issue —that being insurance. The state added that the County could use a program of "self-insurance." We were not success on the other two issues. We tried to change the language and it took about 2 years. We went Lansing to meet with the DNR and I even contacted the AG assigned to the Grants Division of the DNR. Therefore, I would prefer deleting Sections 25 and 26 of the Agreement, but I know this is not possible, if the County would like the grant. Second, this grant agreement encumbers the entire Park (Independence Oaks and Independence Oaks North). I see no reason for the DNR to require that the entire Park be encumbered by this grant for a single Boat Launch. But it is my understanding that Parks has talked to the DNR grants division and the encumbrance of the entire Park for a single boat launch is a requirement for the grant. One of the reasons the DNR gave was that the Park is all encumbered anyway. I do not believe this is a good argument by the DNR. But it appears if the County wants the grant, they have no other choice, but to encumber the entire Park again. Let me know if you have any questions. Jody O Jody S.Hall, Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-0555 Fax Number: (248) 858-1003 E-mail: hallis anoakaov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney -client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway. Individuals are 110 GRANT REVIEW SIGN OFF — Parks & Recreation GRANT NAME: 2013 Michigan Natural Resources Trust Fund Development Grant FUNDING AGENCY: Michigan Department of Natural Resources (DNR) DEPARTMENT CONTACT PERSON: Melissa Prowse 249-249-2801 STATUS: Grant Acceptance DATE: August 5, 2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (8/1/2014) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (8/1/2014) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (8/5/2014) Corporation Counsel: After reviewing the above referenced grant agreement, I have no legal changes, but two comments. First, about 3 to 4 years ago, myself and risk management attempted to change three sections of standard Michigan Natural Resource Trust Fund Agreement. Those provision concerned insurance, defense of the state of Michigan (contained in Section 25 of this Agreement), and ensuring the safety of all invitees and licensees on the property (contained in Section 26 of this Agreement). We were successful on only one issue that being insurance. The state added that the County could use a program of "self-insurance." We were not success on the other two issues. We tried to change the language and it took about 2 years. We went Lansing to meet with the DNR and 1 even contacted the AG assigned to the Grants Division of the DNR. Therefore, I would prefer deleting Sections 25 and 26 of the Agreement, but I know this is not possible, if the County would like the grant. Second, this grant agreement encumbers the entire Park (Independence Oaks and Independence Oaks North). I see no reason for the DNR to require that the entire Park be encumbered by this grant for a single Boat Launch. But it is my understanding that Parks has talked to the DNR grants division and the encumbrance of the entire Park for a single boat launch is a requirement for the grant. One of the reasons the DNR gave was that the Park is all encumbered anyway. I do not believe this is a good argument by the DNR. But it appears if the County wants the grant, they have no other choice, but to encumber the entire Park again. Let me know if you have any questions. — Jody S. Hall (8/4/20I4) III COMPLIANCE The grant agreement references a number of specific federal and/or state regulations. Below is a list of the specifically cited compliance related documents for this grant. Natural Resources and Environmental Protection Act (Act 451 of 1994) httn://wwiv.leeis lature. mi. eov/(S(ecrerti55tichlilii2e52zhDbm 1))/docum ents/m.cl/ndf/m cl-Act-451-of-1994.Ddf Americans with Disabilities Act of 1990 httn://w ww. a d a. e o v /n u b s/ada. h t ni Persons with Disabilities Civil Rights Act (Act 220 of 1976) httn://wwAv.lee i s lature. mi.aov/(S(ecd x3l55siaeoo45 �vf t)if451)/docum ents/mcl/t)df/mcl-Act-220-of- 1976.ud f Utilization of Public Facilities by Physically Limited Act (Act 1 of 1966) httD:/I%,N,vvw.leeislature.mi.j4ov/(S(gRk 1 arm ktvdnxlSSovbuzh45))/documents/mcl/ndf/mcl-Act-1-of-1966.vdf Elliott -Larsen Civil Rights Act (453 of 1976) httn://Nvww.leai slature. mi.eov/(S(ncifx5e3wOszx5zdscm uk445))/documents/mci/vd f/mci-Act-453-of-I 976.1)df State Contracts with Certain Employees Prohibited (Act 278 of 1980) htti)://www.leR islature. mi.�-ov/(S(k43 0ax55lw[33h2i)cn4 codni))/documents/mel/T)df/mci-Act-278-of-1980.t)df 112 I=,, I,.NJiR1!L&*' 01a1lt Iti,�� �n���um���lw OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 1, 2014 AGENDA ITEM NO. 7 J FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: September 10, 2014 Subject: CHANGE ORDER APPROVAL— Rose Oaks — MNRTF Development Grant - Trail Construction EXECUTIVE SUMMARY This item is for a construction contract Change Order Request for the Rose Oaks Trail Construction Project. Staff is recommending a change order request amount of $19,272.76 to be added to the Inland Lakes Landscaping, Inc, contract for this project. PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1, Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Page 4) c) Chapter 4.1 Facility Needs Assessment 1. High Priority (1) Walking and hiking trails. (Page 19, Figure 1) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Objective 2.5: Trail Planning and Development Develop and maintain quality park trails that serve a variety of trail users and connect into the county -wide Oak Routes Trail Network, (Chapter 9; Page 20). 3. Rose Oaks County Park Master Plan December 2017 (Refer to attached pages 26-29) a) Trails 1. Proposed trail development will mostly follow existing trails, but will be upgraded to include gravel surfacing and asphalt pavement with grass shoulders... Permitted uses will be identified for each trail type and will be appropriately signed. 2. New trails will only be extended to complete loops at dead ends or will be adjusted to reduce slopes (ADA access) and potential erosion problems. 3. Boardwalk will be added in a variety of locations, will connect new trails with existing, and will be used to cross wetlands and water courses. 4. Some redundant trail segments will be deleted. b) Vista Development 1. At least three locations will provide opportunities for scenic views of the site. Programming for these areas should consider benches, interpretive signage and ADA accessibility. 113 Page 2 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Initial budget history: Fiscal Year Project Notes Before 2012 $389,500 Requested as part of a 2010 MNRTF Development Grant Application 2012 $389,500 2013 $389,500 2014 $389,500 5. 2006 ADA Assessment Report a) Buckhorn Lake Entrance 1. No accessible parking space: 1 required 2. No accessible route into the park b) Rustic Trails 1. No accessible trails; trail slopes exceed 5 percent. 6. Michigan Natural Resources Trust Fund Grant Agreement Appendix C a) The construction of boardwalks to cross the Rose Oaks wetlands will allow for the construction of an additional 5 miles of multi -use trail, would create east -west and north -south trail connectivity within the park, would better utilize existing parking facilities and would promote the use of the park for archery hunting. Together with the construction of two floating piers, the boardwalks will also provide a rare opportunity to create public boating and fishing access to remote kettle lakes. (refer to attached page 9 of 15 of Appendix C) b) After completion of a detailed site assessment, a change request was submitted on May 1, 2012 and approved by MNRTF on May 18, 2012 that provided for additional boardwalks and a reduction in overall trail length. (refer to attached correspondence dated May 1, 2012) PROJECT OVERVIEW 1. Rose Oaks Trail Construction (Need): 1. Design & construction purpose: a) In 2010, OCPRC applied for a Michigan Natural Resources Trust Fund (MNRTF) Development Grant for accessible Boardwalks, Fishing Docks and Wildlife viewing platforms for four (4) OCPRC parks. (Rose Oaks - $342,000, Highland Oaks - $64,000, Lyon Oaks - $80,000 and Red Oaks - $214,000). This funding was specifically for the boardwalks, docks and platforms. In addition, funds were budgeted in FY2013 Capital Improvement Plan Budget for approximately 16,000 linear feet of aggregate trails at Rose Oaks to connect the funded boardwalk, docks and overlooks in the amount of $389,500. 2. Design & construction considerations: a) Provide accessible trail access to grant funded features (i.e. boardwalks and fishing piers) b) Minimize tree and vegetation removal c) Minimize excessive trail slope/erosion issues 3. Design program elements: a) 4015 LF of 8'W aggregate path at Rose Oaks b) Tree/Vegetation removal c) Restoration 4. Change Order #1 - $25,358.00 a) In June 2014, Staff requested a proposal from Inland Lakes to complete additional trail work at Rose Oaks not included in the original project scope/contract. These additional scope items help to complete access to the newly completed boardwalk and fishing pier structures as required under the 2010 MNRTF development grant guidelines. a. Additional RSE Scope Items Include: • 716 LF of 8'W aggregate path • 15 EA Tree/stump removal 12 SF Boulder Retaining wall 119 LF Fence and Gate Installation • Restoration 114 Page 3 b) See Attachment "J" for Change Order breakdown. 1. Original construction contract approval amount: $217,463.29 2. Current construction contract amount: $211,378.05 3. Total Amount requiring Commission Approval $19,272.76 2. Design/Engineering Consultants & Construction Managers 1. Prime design consultants - OCPRC Staff 3. Previous discussions/agenda dates 1. Included in Budget Review Process as an Active or Pending Project since FY2010 2. Construction Contract Approval - April 2013 4. Funding considerations 1. N/A 5. Project Timeline: 1. Construction bidding & procurement February 2013 2. Construction award April 2013 3. Construction start May 2013 4. Construction end April 2014 5. RSE/HGH opening May 2013 6. Fiscal Considerations: 1. Revenue: a) No increased revenue is expected at this time. 2. Expenditures: a) No change in expenditures is expected at this time. 3. Anticipated annual depreciation (beginning in FY2015): a) Rose Oaks Trails (Park Improvement 20 years) $11,837 4. Life -cycle of facility: a) Rose Oaks Trails 20 years 5. Cost recovery goals - Rose Oak Trails a) Service category goal Regulatory 7, Market Analysis: 1. Prime service area (zip code data) a) Refer to attached map. 2. Current/potential patrons 1. Existing Facility - Not applicable for this project 3. Direct/indirect competition a) Existing Facility - Not applicable for this project 4, Current/potential programs & services 1. Existing Facility - Not applicable for this project PROCUREMENT INFORMATION - CONSTRUCTION 1. Project Costs: a) Total Construction Contract Approval: $217,463.29 1. Includes a 10% Construction Contingency: b) Change Order Request: $19,272.76 c) Total Construction Contract Costs: $236,736.05 ATTACHMENTS 1. Attachment A - Strategic Plan (relevant pages) 2. Attachment B - Five -Year Recreation Master Plan (relevant pages) 3. Attachment C - Park Vision and Facility Concepts 2013-2017 (relevant pages) 4. Attachment D - Master Planning Schedule 115 Page 4 5. Attachment E — ADA Assessment and Master Plan (relevant pages) 6. Attachment F - MNRTF Grant Agreement Appendix (relevant pages) 7. Attachment G — Park Map 8. Attachment H — Zip Code Map 9. Attachment I — Photos 10. Attachment J — Change Order Cost Summary STAFF RECOMMENDATION Staff recommends an increase to the construction contract to Inland Lakes Landscaping, Inc. in the amount not to exceed $19,272.76 as Change Order #1 for the Rose Oaks Trail Construction Project. This change Order brings the total approved contract amount to $236,736.05 MOTION Move to award an increase to the construction contract to Inland Lakes Landscaping, Inc. in the amount not to exceed $19,272.76 as Change Order #1 for the Rose Oaks Trail Construction Project. This change order brings the total approved contract amount to $236,736.05 116 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast: quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 1 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros % consulting 117 GAKLf'11 VD Oakland County Parks and Recreation Commission COUNTY PARKS .......... ._...... ............... _........_............... ....... ...................... ............ _....... ...........__.......... _........ ._........... .......... ..................._...... .... .._......... ....... _.................. ......................... ....... ....... 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." ................................................................................................................................................................................._...................... ............................ _.... ._...................... ............... .............. 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ........... ............. _........................ ................................... .............. _................ ............... .... ..._............ ...... .._.._-............................. _...... -................... ... ...... ................. ......................... ... 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." ............... ......................... I ......... ...... .......... 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 118 Uakland (:ounty Department of Narks and Recreation Facility / Amenity Needs Assessment Parks and Recreation Strategic Plan High I Medium Low Walking & hiking trails Nature trails Swimming & sunbathing beaches Biking trails Picnicking areas & shelters Children's playgrounds 18 & 9 hole golf courses Waterparks & waterslides Fishing areas Outdoor ice-skating areas 10 Dog parks 11 Boating & sailing areas 12 Overnight camping areas 13 Nature interpretive centers 14 Amphitheaters 15 Cross country skiing 16 Tobogganruns 17 Mountain biking trails Tennis courts Skate park Conference centers Platform tennis courts Equestrian center Equestrian trails Bicycle motocross track Figure 1 — Facility / Amenity Priority Needs Assessment 19 pros.-:,':, consulting 119 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process. ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. =AKLAND Chapter 9: Strategic Action Plan — Page 13 120 Five -Year Parks and Recreation Master Plan 2013-2017 Table 9: Objective 2.5 —Trail Planning, Design and Development OBJECTIVE 2.5: TRAIL PLANNING AND DEVELOPMENT OBJECTIVE PERFORMANCE INDICATORS Develop and maintain quality park trails that serve a variety of trail users and connect into the county -wide Performance metrics are underdevelopment Oak Routes Trail Network ACTIONS STANDARDS TRACKING METRICS A. Research and compile Trail Standards for park trail planning, design, construction, maintenance and monitoring that incorporate maintenance staff Completed Trail Standards in use by staff and contractors before end of FY2013. perspectives, applicable ADA guidelines and natural resource management best practices (Trails Team) B. Ensure adherence to Trail Standards when trails are planned, designed, constructed, maintained, decommissioned and monitored trails DATA COLLECTION AND ANALYSIS C. Complete an assessment of existing park trails and pathways to obtain accurate documentation. Application of compiled Trail Standards at the four parks receiving MNRTF 2010 grant funds for trail development, as well as the Addison Oaks Connector Trail (started FY 2012) Contracts for trail construction and/or basic trail maintenance work awarded by FY2014 Integrate trail maintenance and construction needs into CIP/MM Plans and Park Trail Plans Data incorporated into Trail Plans (Action F) ■ Plan in place by start of FY2014 D. Develop and implement a plan to collect trail user K Install trail counters starting FY2014 data and incorporate into RecTrac database (BSD/P w Conduct in -person monitoring/surveys of trail users with FOM) starting FY2014 ■ Establishment of user targets for selected sites E. Analyze trail user data to establish baseline, starting FY2015 determine trends, and set site -appropriate targets 0 Interpret data to inform recommendations on park (BSD/P with FOM) planning and trail management starting FY2015 PLANNING ■ FY2013: Waterford, Red F. Develop Trail Plans for trails within individual parks, ' FY2014: Addison, Springfield, Groveland following completion of the Park Master Planning FY2015: Highland, Independence Process (Trails Team with BSD/RD and FOM) FY2016: Lyon ■ FY2017: Orion, Rose h See Chapter 5: Recreational Resources and Chapter 7: Planning Process for supporting information for this objective Page 20 F ,,AKLAND 121 Design Criteria D DESIGN ALTERNATIVES • Pra`ls In February 2007, a design workshop was conducted with park staff to review the public input, discuss goals and • Equestrian Trails • Trail Heads objectives, identify existing and proposed park features to be integrated into the plan, and develop a Concept Design • Water Access and Use that would be refined into the Final Design. During the workshop, the participants reviewed the criteria listed below • Structures • Interpretive and explored various functional arrangements. Opportunities • Maintenance and Security The design criteria identified and integrated into the Concept Design are as follows. • Vista Development • Habitat Restoration Trails • Proposed trail development will mostly follow existing trails, but will be upgraded to include gravel surfacing and asphalt pavement with grass shoulders. OCPR is currently developing standards for trail design that will be integrated into the Master Plan. Permitted uses will be identified for each trail type and will be appropriately signed. • New trails will only be extended to complete loops at dead ends or will be adjusted to reduce slopes (ADA access) and potential erosion problems. • Boardwalks will be added in a variety of locations, will connect new trails with existing, and will be used to cross wetlands and water courses. • Some redundant trail segments will be deleted. 26 122 Equestrian Trails • On shared -use trails, signage will direct riders to the mowed grass shoulders. • Horse trails are extensive on both sides of the site and could be linked by a foot trail connector along the ITC transmission line on the east side of the creek and wetland boardwalk (as allowed). Horses may be initially discouraged from crossing boardwalks and using the back -country trails until the impact of regular equestrian use of the gravel trailways and equine single track is evaluated. • A horse staging/parking area will be identified adjacent to the existing Fish Lake Road parking area. It will include hitching posts and water from the existing well. Depending on the extent of cooperation from the riding community, OCPR will monitor rider impacts and expand or reduce the equestrian trail system. Trail Heads Two trail heads will be identified. One will be at the existing Fish Lake Road parking area, and the second will be on Buckhorn Lake Road across from Cogger Lake. A boardwalk will cross the wetland to provide a link to both trail heads. • At each trail head, improvements may include a picnic shelter, restrooms and an expanded parking area. Water Access and Use • Only non -motorized boats will be allowed in the park. Non -motorized boats comprise small row boats, canoes and kayaks, which park users may bring into the park on a carry -in basis only. No boat launches will be provided. • There will be no dredging to improve boat access between lakes. • Fishing will be permitted on all lakes. • Fishing platforms will be provided at Cogger Lake, the unnamed pond directly west of Cogger Lake, Esler Lake, Big School Lot Lake and Richardson Lake. ROSE OAKS COUNTY PARK RECREATION MASTER PLAN 27 123 Structures • Two picnic shelters with a rustic design will be considered. Each picnic shelter site could include restrooms, a drinking fountain and grills. Structures would be situated at the trail head parking areas. • A new multi -use facility could be constructed on the site overlooking Richardson Lake. Uses would include restrooms, picnic, exhibits and meeting space. Interpretive Programs, Signage and Wayfinding • A signage program will be developed throughout the park for environmental education and trail orientation. • Kiosks will be sited at each trail head area and will include a park map for use on the self -guided walking tour. • Standard county signage will be used as trail markers, gateway signs and to post user restrictions. Maintenance and Security • Maintenance access will continue to be provided from the boundary roads to facilitate park operation and care. Each location will be gated with signage posted. • Park operations will be dawn to dusk. • Regular police patrols will augment park staff patrols to provide greater security and oversight. Vista Development • At least three locations will provide opportunities for scenic views of the site. Programming for these areas should consider benches, interpretive signage and ADA accessibility. 28 124 Habitat Restoration • OCPR will consider the implementation of a long-term habitat restoration program. The program is currently being developed, but will eventually include volunteers and staff to restore plant communities, remove exotic species and enhance wildlife habitat. An exotic species removal effort as part of OCPR's ongoing Natural Resources Stewardship Program was initiated in the spring of 2007. Approximately 6-7 acres of sensitive habitat along Richardson Lake was burned, and stewardship staff will be manually removing woody shrub growth throughout the next year. Mountain Biking • Mountain biking is not a proposed use due to the environmental sensitivity of the site and close proximity to other recreational lands that offer mountain biking trails. Hunting • Only archery hunting will be permitted. OCPR staff has proposed offering open archery deer hunting at Rose Oaks County Park. The hunt would be consistent with the priorities of the trust fund that assisted in the purchase of Rose Oaks County Park. Hunters must purchase an annual park pass or day -use pass. Hunting will be subject to guidelines of the Michigan Department of Natural Resources (MDNR). No additional restrictions, licenses or fees would be required by OCPR. Safety zones would be established to promote best hunting practices and appropriate use of the park during hunting season. Camping • Camping is not a proposed use. ROSE OAKS COUNTY PARK RECREATION MASTER PLAN 29 125 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor—follandd@oakpov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning— Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans bythe end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule: Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 126 B R 'i Beckett&Raeder C_�AKLAND COUNTY PARKS OAKLAND COUNTY PARKS AND RECREATION AMERICANS WITH DISABILITIES ACT (ADA) Assessment and Master Plan Rose Oaks Site ADA Compliance Deficiencies and Recommendations 1. Buckhorn Lake Road Access A. Parking Lot a. Estimate of parking capacity: 19; required handicap parking: 1; handicap parking provided: 0. b. Gravel surface inaccessible. B. Accessible Route a. No accessible route into the park. Switchback gate less than 42" approaching the gate (36") and less than 48" at the turn (32"-36"). Recommendations for Compliance Estimated Cost A. Construct hard surface harrier -free parking and associated access aisle in $2, 600 compliance with ADA requirements. B. Construct hard surface accessible route into thepcwk. Reconstruct switchback $3,800 gate to comply with ADA dimensional requirements. Total $6,400 2. Fish Lake Road Access A. Parking Lot a. Estimated parking capacity: 25; required handicap parking: 1; handicap parking provided: 0. b. Coarse gravel surface not accessible. B. No accessible route into the park. Switchback gate less than 42" approaching the gate (29"). Recommenclations for Compliance A. Construct hard surface barrierfree parking and associated access aisle in compliance with ADA requirements. B. Construct hard surface accessible route into the park. Reconstruct switchback gate to comply with ADA dimensional requirements. Total 3. Rustic Trails A. Trail slope exceeds 5%. Slopes range fiom 10% to 23%. Recommendations for Compliance A. See Executive Summary for discussion regarding trails. Consultant recommendation is not to include the Rose Oaks trails as part of the OCPRC's accessible trail network, due to the rustic character of the park and the steep existing topography. Total Estimated Cost $2, 600 $5, 400 $8, 000 Estimated Cost $0 $0 127 Site Four., Rose Oaks Natural Resource Access The 640-acre Rose Oaks park is characterized by rolling oak uplands, kettle lakes and a large wetland complex positioned high in the headwaters of the Shiawassee River. The site has a diversity of habitats that are of relatively high quality despite the fragmentation and alterations associated with early farmstead settlement. The park is operated to provide passive recreational opportunities including archery hunting, educational events, fishing, non -motorized boating and trail use. The 3.5-mile trail system provides educational and recreational access to many of the natural communities represented at the park including the large wet meadow complex that divides the park. The construction of boardwalks to cross the Rose Oaks wetlands will allow for the construction of an additional 5 miles of multi -use trail, would create east -west and north - south trail connectivity within the park, would better utilize existing parking facilities and would promote the use of the park for archery hunting. Together with the construction of two floating piers, the boardwalks will also provide a rare opportunity to create public boating and fishing access to remote kettle lakes. -Aerial Photo of Esler Lake -Rose Oaks Wetland Rose Oaks Park Features • Open water - 44 acres • Wetland habitat - 203 acres • Upland habitat - 390 acres • Developed - 3 acres Opportunitiesi • Multi -use trails - 3.5 miles • 100 feet of shoreline fishing • Picnic shelters • Multi -use trails - 5 mile (addition) • Single-track trail loops • Expanded fishing access • Non -motorized boating • Educational events • Wildlife viewing platforms • Boardwalks - 1050 linear ft • Floating piers - 130 linear ft • Viewing platforms - 1 The viewing platform and the boardwalk/pier on Richard Lake will also create direct access to wet mesic prairie habitat that is rare in the state and offers unique opportunities for viewing wildlife and hosting educational programming. Form 5750 Project Summary and Needs Statement Page 9 of 15 128 2800 Watkins Lake Road „ Bldg 97W .- Waterford, fVl 48328-1917 248.858.0906 1.888.0CPARKS .. Destinationoakland.com C AINI ` � Y11 firnPLO May 1,2012 Mr. Jon Mayes Grants Manager Michigan Department of Natural Resources P.O. Box 30425 Lansing, MI 48909 Subject: TF10-098 Natural Areas Accessibility Improvements Project Change Request for Rose Oaks County Park Dear Mr. Mayes: Please accept this request to modify the trail route and placement of boardwalks, fishing piers, and a wildlife viewing platform for project TF10-098 at Rose Oaks County Park. We are making this request after having completed a detailed site assessment at Rose Oaks County Park. The grant -funded project originally included two boardwalks (at locations B and F on the enclosed map), a boardwalk and floating pier (at A), and a wildlife viewing platform on the west side of Richardson Lake. The following adjustments to the site development plan are proposed to avoid site conflicts, accommodate the need for accessible trails, increase fishing access, and to protect sensitive natural areas: 6 The original site for the wildlife viewing platform is within a rare natural community (wet- mesic prairie) and egg -laying activity by the rare Blanding's turtle has been seen at the site. Therefore, we propose to place a ten -foot wide boardwalk and nature interpretive signage at E, The signage will interpret a beaver dam that can be readily viewed from this location. i Additional boardwalks and floating piers will be constructed at locations 1 and J. Fishing will be allowed at these locations in addition to A. • We propose to add boardwalks C and D to protect wetland areas and improve accessibility. Gerald A. Fisher Chairman e The need for boardwalks at I and G was not recognized when we developed the original site John P.McCulloch plan. Due to the added cost of the boardwalks, and considerable slope limitations, we may Vice chairman J.David vanderveen construct this segment of the trail system in the future. Secretary Pecky D. Lev+is, Jr. t:haitpetson rmethus a Maintenance work will be conducted in the near future in the area of boardwalk F. To avoid A. David (iaumhart ill having to reconstruct the trail once this work is completed, we propose to develop this trail Robert Kostin segment in the future outside of the grant -funded project. Christine Long Gard R. mcGiilivray John Scott F,ric S, Wilson Daniel J. Stencil Executive Officer mission is to provide quality that encourage I;eak��. �y Eii <<•sr<<•, support econot k nrospetilty and promote the protection of natui �l i s.^timers. 129 ® The other proposed trail segments in the original site plan have been found to be either too steep to provide access to the proposed trail structures and/or would disturb sensitive wetland areas. o With the changes proposed to the project scope as indicated in this letter, all new trail structures will be accessible from the parking lot on Buckhorn Lake Road. We have enclosed a cost estimate for the trail structures (boardwalks, floating docks, wildlife viewing platform) at Rose Oaks County Park. The total project cost for the entire project (at Rose, Highland, Red and Lyon Oaks County Parks) was originally estimated to be $700,000. Oakland County Parks and Recreation Commission realizes that this estimate was too low, but that the grant amount will not be increased. Oakland County Parks and Recreation Commission will cover all additional expenses. All required documentation for the plans and specifications package for Rose Oaks County Park will be sent to you once we have received permission from you to proceed as proposed in this letter. We may request project changes to one or more of the other three park sites as we finalize site assessments. Thank you for your consideration of this project change request. Please contact me at 248-858- 0906 or prowsem@oakgov.com if you have any questions or require additional information. sincerely, lay" -Melissa Prowse Business Development Representative Oakland County Parks and Recreation Enclosures 130 Hegstrom, Linda Page 1 of 2 Hegstrom, Linda Date: Mon, 21 May 2012 09:12:01 -0400 From: "Prowse, Melissa Jean" <prowsem@oakgov.com> Subject: FW: TF#10-098 Rose Oaks Change Request To: "Noyes, Jon" <noyesj@oakgov.com> , <hegstroml@oakgov.com> Cc: "Donnellon, Mike" <donnellonm@oakgov.com> , "Brittany Bird" <birdb@oakgov.com> Change request approved by the State. From: Mayes,. Jon (DNR) [mailto:Mayes]@michigan.gov] Sent: Friday, May 18, 2012 2:25 PM To: 'Prowse, Melissa Jean' Subject: RE: TF#10-098 Rose Oaks Change Request May 18, 2012 Ms. Melissa Prowse Business Development Representative Oakland County Parks and Recreation 2800 Watkins Lake Road, bldg 97W Waterford, MI 48328-1917 Dear Ms. Prowse: SUBJECT: TF10-098, Natural Areas Accessibility Improvements We have reviewed your project change request for Rose Oaks County Park per your letter dated May 1, 2012. We approve your request and you may proceed with developing plans and specifications. Submit sealed plans and specifications along with completed forms PR-1911, PR-1903, an itemized cost estimate and brief project implementation schedule. If you have any questions, please feel free to contact me at the telephone number listed below. Our mailing address is: Grants Management, Department of Natural Resources, P.O. box 30425, Lansing, MI 48909-7925. Sincerely, Jon Mayes, Unit Manager Recreation Grants Grants Management 517-373-8243 mayesj@michigan.gov From: Prowse, Melissa Jean [mailto:prowsem@oakgov.com] Sent: Thursday, May 17, 2012 4:05 PM To: Mayes, Jon (DNR) https:/hnira03.co.oakland.mi.us/wm/emllwindow.html?sessionid=-3b 13be565-3 63271b2e5... 5/21/2012 131 P, is eff ' ".,. ;Poa� _ LAN D .--�• t w 4; '.. _ {• SITE DEVELOPMENT MAP �'� •y Rose Oaks Countv Park r � rim R r < ► ParkTrails ON - MANAGEMENT —NOTE 'L`'i "; Phase I Development Phase I -Boardwalk E E �, rt f Phase II Development Phase II - Boardwalk F Phase III Development i Phase III - Boardwalk I C B 13 Park Boundary Hydric Features Waterway • STATUS Completed Boardwalk • , Fxisting Jjj;PF_ ti t * r -� � � • � • . V.5 -UPDATED MAR 2014 l +� Fen +' ` = # - r; _ 0 600 1,200 2,400 732 Villoge of Village - —/M4bdY Grand Blanc Goodrich Hadle Metamora °9 Gaines Townshi Grand Blanc 1 Dryden Almont of Almont TownshipP Townsht�f Township Townshi Township Atlas r-- ship Berlin �J r Township ` Townshipl ••••••i•••• �••,••#`••••••� ��-•••Fil, Armada • Village of • Township J Fenton • Village of Leonard -Argerline wp�s?n J P Ortonville Township To J__ .i • Bruce • Holly 6roveland Brandon Oxford Addison Lin of Township Township Township • Township Linden' • Township Township • • Vlinge City of • Village of Oxford • Fenton • • of Holly • Village _ �- Village of • of Romeo rRoy • ' • Township Lake Deerfield • Zmdopemdemet • Township Tyrone • _ Rose S➢ringfbffl Townyho Orton Oakland ��Vashington Township Township Township age Township Township Township • of Clarkston • • • • G Macomb re of Lake City of Township jlirwlut City of • Oceola w f Auburn Hills � � Rochester* I Township tHartland M9 and iw Waterford City of • Shelby =I ownshtp Township T Township Rochester • Township City of Hills • of 51+I�n • _ City of • Lake • Utica city of • • VMcge of City Keego • tenon • Milford of Orchard Harbor Clinton • Commerce Bloomfield City of LakeCity of City of Township Township Brighton Milford Township - Township Bloomfield ling — Village Township • Township Village of West Hills Troy-- • s f • Wolverine Bloomfield ° • Heghts City Of. • Lake Township City of • - 1 Brighton� * City of • OtY414 Walled Lake Birmingham City on City of o f Village Clawson , Fraser klin Village of Beverly City of • City ofx of Bingham Hills RSEEM oyal Oak City of Homburg • Farmi Farms City of City of Warren Cfty of Township Green Oak • �B you Icity Hil t. _ ..Q LnYhrup Berkley _Roseville Towahtla Pity of T of Novi City of (Villoge _ City of *South Li of Southfield City of Center _ • Lyon Novi City of PleasantIHaze Line- Townshi Form ngton �Gty of • p Oak Pork Ridge Ro a6''Oak Park* aline • ;•••••••0"f•0,0•••000000'C000000p•'• 04110 ••--Cityaf Northville (Webster Norte` I Salem City of Ledford I 411b, of _ )Ooodsl C' Township Northville I Township TowrsA* Township Plymouth Livonia __ Township City of City and Detroit Township I 1 , r Park OZAKLAND COUNTY PARKS t All Parks Sales by Zip Code 2013 Season 1 - 315 316 - 1049 1050 - 2423 2424 - 4782 M 4783 - 11235 18% of 218,791 sales are not represented due to inaccurate or incomplete zip code data 5% of 179,306 _. _ due to out-of-state zip code data 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akiand.com 133 7 Inland Lakes Landscaping Corp. 560 S. Telegraph Rd. Pontiac, MI 48341 OC Trails Oakland County 2100 Pontiac Lake Road Waterford, MI 48328 Invoice Date Invoice # 8/20/2014 24398 Terms Job Name Additional Aggregate Pathways -Rose Oaks Qty Description Rate Amount 606 LF Pathway 25.00 15,150.00 15 Tree & Stump Removal 153.00 2,295.00 Sales Tax 6.00% 0.00 Total $17,445.00 Phone # Fax # E-mail Payments/Credits $0.00 (248) 338-8088 (248) 338-6705 inlandlakes@comcast.net Balance Due $17,445.00 Inland Lakes Landscaping Corp. Invoice 560 S. Telegraph Rd. Pontiac, MI 49341 Date Invoice # 8/20/2014 24399 ' Terms Bill To Job Name OC Trails Cogger Lake Ramp Pathway Oakland County 2100 Pontiac Lake Road Waterford, MI 48328 Qty Description Rate Amount 1 LS Grubbing, Clearing & Removal 250.00 250.00 45 CY Compacted Fill from Highland Parking 60.00 2,700.00 110 LF 8' Wide Gravel Pathway 25.00 2,750.00 1 LS Remove & Salvage Existing Gate & Post. Install 119 LF of New 1,413.00 1,413.00 Cedar Fencing w/new cedar posts 1 LS Seeding, Grading & Straw Blanket 500.00 500.00 ADD: 12 SF Boulder Wall 25.00 300.00 Sales Tax 6.00% 0.00 Total $7,913.00 Phone # Fax # E-mail Payments/Credits $0.00 (248) 338-8088 (248) 338-6705 inlandlakes@comeast.net Balance Due $7,913.00 1 36— OCTOBER 1, 2014 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 8 A RECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Terry Fields, Chief of Recreation Programs and Services Submitted: September 24, 2014 Subject: Nature Education Brainstorming Session INTRODUCTION AND HISTORY Attached you will find the Nature Education Service Delivery model, created in 2012, which shows the ability to provide Nature Education at three different levels; facility based, instructor based and resource based. Also attached is an explanation and definition of the current programs and services offered at the Red Oaks and the Lewis E. Wint Nature Centers including special events and outreach services. The supporting documents depict a 2 year snapshot, October 2012 — December 2014 of the schedule of current programs offered by our staff members. This information will provide a starting point for discussion and brainstorming for Nature Education opportunities with Oakland County Parks and Recreation. 137 Oakland County Parks and Recreation Commission Role of Education • To create and enhance recreational experiences • To communicate the value of OCPRC as a steward of public resources • To support behavior that ensures quality of life in Oakland County Purpose_ Site interpretation Visitor —> Site Features: • Wint Nature Center • Waterford Greenhouse • Ellis Barn • Ernst Barn • Park Natural Areas (Signage, Maps, On-line Educational Materials) • The County Market • Friendship Woods Nature Center (Potential) Purpose: Facilitated Experience Visitor --> Knowledge Features: • Star Lab • School/Community Outreach • Campground recreation • School Groups • Park Tours • Birthday Parties • Badge Days Strategic Partnership Opportunities Purpose: Directed Interaction Visitor —> Resource Features: • Grassland Bird Survey • Butterfly Count • Massasauga Workshops • Next Box Monitoring • Burn Survey Volunteers • Christmas Bird Count • Park Stewards Program • Stream Leaders Program & Stormwater Kids • Swallowwort Control Program Service Portfolio Strategy • Analyze the "market"for educational programs, identify the strategic positioning of OCPRC educational programs and explor%valuate pRDortunities for partnership. • Make investment decisions based on resident need and organizational priorities. • Determine the value of educational investment in terms of Cost Recoverv, Millaae Awareness, and Mission Effectiveness. • Develop and implement a comprehensive marketing strategy that maximizes the value of educational investment In order to maximize the value of OCPRC resources and the role of education in the organization, it is essential for staff to pursue strategic partnerships with both private and public organizations including*: • HCMA — Busing, Nature Trailer, Naturalist Programs • Michigan Trapping Association — Resource -based Programs • Critter Catchers — Resource -based Programs • MDNR — Educational/Promotional Materials Six Rivers Land Conservancy— Resource -based Programs Waterford Schools — Resource and Facility Programs • WRC — Water Quality Programs M DEQ/M DA — Michigan Turfgrass stewardship Program • OTC — Facility (construction) Programs • Audubon —sponsorship of Resource -based Programs The Stewardship Network —Resource -based Programs • Brandon/Clarkston Schools — Naturalist -based Michigan Barn Preservation Network — Facility -based Programs • M S U E — Nutrition, Garden and Stewardship Programs Oakland County Historical Commission — Facility -based Programs *Ust includes current and pending initiatives 138 Oakland County Parks and Recreation Naturalist Services WINT NATURE CENTER Field Trips • Offered at both centers year round. • Includes interactive nature talk, guided hike, and time to explore exhibits. • Pre-school through High School, Seniors, Special Populations, Day Camps, Church Groups, Scouts, Homeschoolers, OC Express. Starlab • Offered at Wint and on an outreach basis — year round. • (NOTE: Due to space limitations currently unable to use starlab at Red Oaks Nature Center) • Portable, inflatable planetarium allows the naturalist to bring the wonders of the night sky indoors day or night. • Utilized with astronomy-themed field trips, family programs, scout badge days, and special events. Birthdav Parties • Currently offered at Wint, scheduled to launch at Red Oaks later this fall. A year round service. Includes interactive nature talk, game and guided hike or make -and -take craft. Service also includes party decorations, invitations and goodie bag per child. Public Interpretive Family Programs • Full program menu offered at both centers year round. • A wide variety of "on -trend" nature events that include an indoor and outdoor component — all guided by the naturalist staff with the assistance of trained volunteers. Scout Badge Days • A full menu offered at both centers during the course of the "scouting year" (fall through spring). Two sessions (am and pm) offered on each badge day to meet demand for service. • Badge sessions include naturalist instructed indoor and outdoor activity stations that coincide with each set of badge requirements, including a make -and -take project. At the GA2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\Naturalist Services Defined.doc 139 conclusion of a badge session the scout has fully met the necessary requirements to reach the achievement. Scout leaders are responsible for providing merit badges. • Badges offered for Daisy, Brownie, Junior and Cadette Girl Scouts • Badges offered for Webelos and Cub Scouts Outreach Offered at both centers year round. Providing mobile nature educations presentations to: o Schools o Oakland County Parks and Recreation Campgrounds o Scout meetings o Community festivals and expo's o Oakland County Parks and Recreation Special Events o Libraries LC/lc 9/24/ 14 G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\Naturalist Services Defined.doc 140 Red Oaks Nature Center Programming (through Fall 2014): Index: [FT] = Field Trip [BP] = Birthday Party [BD] = Badge Day [SL] = Starlab [O] = Outreach [SL/O] = Starlab Outreach [PIP] = Public Interpretive Program Naturalist Led: • October 25, 2012 —[PIP] Nature Sprouts • January 24, 2013 — [PIP] Nature Sprouts • February 23, 2013 — ]PIP] Tracks on Tees • March 1, 2013 — ]PIP] Fireside Fun • April 3, 2013 — [PIP] Wild Wednesday — Turtle Talk • April 13, 2013 — ]PIP] Celebrate Earth Day • May 1, 2013 — [PIP] Wild Wednesday— Vernal Pond Life • May 11, 2013 — [PIP] Wildlife Moms • June 1, 2013 — [PIP] Nature Sprouts • June 5, 2013 — [PIP] Incredible Insects • June 29, 2013 — [PIP] Sun Fun with Reptiles • July 3, 2013 — [PIP] Wild Wednesday —Red, WILD, & Blue • July 17, 2013 — [PIP] Grossology Day Camp • July 24, 2013 — [PIP] Grossology Day Camp • July 25, 2013 — [FT] OC Express • August 7, 2013 — [PIP] Wild Wednesday — Beautiful Butterflies • August 8, 2013 — [FT] OC-Express • August 10, 2013 —[PIP] Nature Sprouts • August 15, 2013 — [PIP] Nature Sprouts • August 22, 2013 — [FT] OC-Express • September 4, 2013 — [PIP] Wild Wednesday — Slithery Snakes • October 2, 2013 — [PIP] Wild Wednesday — Going Batty • October 12, 2013 — [BD] Webelos — Forester Badge • October 17, 2013 — [PIP] Nature Sprouts • November 2, 2013 — [PIP] Feathered Fun with Angf y Birds G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\RONC Programming List.docx 141 Red Oaks Nature Center Programming (through Fall 2014): • November 6, 2013 - [PIP] Wild Wednesday - Marvels of Migration • November 23, 2013 - [BD] Brownies - Senses Badge • December 4, 2013 - [PIP] Wild Wednesday - Oh Deer! • December 14, 2013 - [PIP] Holiday Bonfire and Yule Log Craft • January 11, 2014 - [PIP] NatureFit: Snowshoe Basics • January 15, 2014 - [PIP] Wild Wednesday -Arctic Creatures • January 18, 2014 - [BD] Daisies - Clover Petal (Use Resources Wisely) • January 29, 2014 - [PIP] Nature Sprouts • February 8, 2014 - [PIP] Pottery of the Earth Workshop • February 19, 2014 - [PIP] Wild Wednesday - "Owl "Always Love You • February 22, 2014 - [PIP] Maple Magic - DIY • March 15, 2014 - [PIP] Letterboxing Basics -A Family Program • March 19, 2014 - [PIP] Wild Wednesday - Signs of Spring • April 5, 2014 - [BD] Badge Day, Cubs: Wildlife Conservation • April 12, 2014 - [PIP] Awesome Eggs • April 16, 2014 - [PIP] Wild Wednesday Night: Sounds of Spring • April 25, 2014 - [PIP] An Evening ofAmphibians • April 27, 2014 - [FT] Spring Work Day (hike and game) • May 8, 2014 - [PIP] Nature Sprouts: Nature Noise • May 10, 2014 -[PIP] "Mother" Nature • May 17, 2014 - [BD] Badge Day, Jr. Girl Scout: Habitat • May 21, 2014 - [PIP] Wild Wednesday Night: Animal Babies • May 29, 2014 - [FT] Garlic Mustard Pull Work Day • May 31, 2014 - [PIP] NatureFit: Healthy Hiking • June 7, 2014 - [O] Get Outdoors Oakland! Mini Ponds • June 14, 2014 - [O] Summer in the Village (Lathrup Village): Naturalist table • June 17, 2014 -[FT] Siersma Elementary • June 18, 2014 - [FT] Japhet School Peace Camp • June 18, 2014 - [PIP] Wild Wednesday Night: Fish Frenzy • June 24, 2014 - [FT] Huntington Woods P&R • June 25, 2014 - [FT] Japhet School Peace Camp G:\2014 NEW STUFF\Agenda Mate rial\2014\10 OCTOBER 2014\RONC Programming List.docx 142 Red Oaks Nature Center Programming (through Fall 2014): • June 25, 2014 - [PIP] Read In/Read Out • July 9, 2014 - [FT] OC Express: West Bloomfield • July 10, 2014 - [FT] OC Express: Berkley • July 15, 2014 - [FT] Madison Heights Day Camp • July 15-17, 2014 - [O] Get Outside! -Nature Mini Camp • July 22, 2014 - [FT] OC Express: Troy • July 23, 2014 - [FT] OC Express: Royal Oak Twp • July 24, 2014 - [FT] OC Express: Ferndale • August 6, 2014 - [FT] OC Express: Berkley • August 7, 2014 - [FT] OC Express: Troy • August 16, 2014 - [PIP] Nature Sprouts: Nature's Color Palette • September 6, 2014 - [Special Event] Butterfly Parade • September 13, 2014 - [PIP] NatureFit: Fun and Games • September 20, 2014 - [PIP] Migration - My Gracious! • September 23, 2014 - [FT] Calvary Christian School • September 26, 2014 - [FT] Latchkey Group, Huntington Woods • September 27, 2014 - [PIP] Turtle Time • October 1, 2014 - [FT] Our Lady Queen of Martyrs • October 3, 2014 - [FT] Trinity Lutheran Utica • October 5, 2014 - [Special Event] Madison Heights Open House • October 8, 2014 - [FT] Roeper High School Work Day • October 8, 2014 - [FT] Roeper High School Work Day • October 8, 2014 - [FT] Warren Garden Club • October 11, 2014 - [BD] Cubs: Wildlife Conservation • October 14, 2014 - [PIP] Nature Sprouts: Terrific Trees! • October 18, 2014 - [PIP] NatureFit: Rocks "Rock" • October 24, 2014 - [PIP] Superheroes of the Woods • November 8, 2014 - [BD] Webelos: Geologist • November 22, 2014 - [BD] Daisies: Rosie Petal • December 5, 2014 - [PIP] All Aboard "The Polar Express " • December 13, 2014 - [PIP] Holiday Happenings • January 24, 2015 - [BD] Daisies: Clover Petal G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\RONC Programming List.docx 143 Red Oaks Nature Center Programming (through Fall 2014): • March 7, 2015 — [BD] Cubs: Geography • March 28, 2015 — [BD] Jr. Girl Scouts: Animal Habitats • April 11, 2015 — [BD] Brownies: Senses • May 16, 2015 — [BD] Brownies: Letterboxer • May 30, 2015 — [BD] Webelos: Naturalist • June 6, 2015 — [BD] Cadette: Trees Greenhouse Led: • October 5, 2012 — Vanishing of the Bees Movie • November 14, 2012 —Holiday Wreath Decorating Workshop • February 20, 2013 — Hypertufa Hype • March 27, 2013 —Fresh Spring Floral Arranging • July 31, 2013 — Gardening for Biodiversity • November 13, 2013 — Bow -making Made Easy Natural Resources Education Led: • October 13, 2012 —Native Tree Identification Walk • November 7, 2012 — The Clinton River Watershed Story • November 18, 2012 — Christmas Bird Count Workshop • February 2, 2013 — Protecting Water Quality • February 27, 2013 — Adopt a Natural Area Opportunities • March 16, 2013 —Attracting Bluebirds to Your Yard • April 20, 2013 — Nature Journaling • June 7, 2013 —Nature at Night • June 12, 2013 — Composting for Earth's Sake • August 21, 2013 — Night Chorus • September 18, 2013 — Monarch Migration • September 19, 2013 —Invasive Species 101 • November 20, 2013 — Sleuthing at Birdfeeders G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\RONC Programming List.docx 144 Red Oaks Nature Center Programming (through Fall 2014): • January 8, 2014 — Water Quality — Ask the Bugs! • February 12, 2014 — Evening with Nature Author & Artist • March 29, 2014 — Nature Journaling • April 12, 2014 — Invasive Species Change Native Ecosystems • May 10, 2014 — Go Native! • May 29, 2014 — Garlic Mustard Pull Work Day • June 25, 2014 — Intro to eBird • September 10 — Monarch Migration • October 8, 2014 — Roeper High School Work Day • October 16, 2014 — The Red Run Story • November 19, 2014 —Audubon Christmas Bird Count Workshop Revised 9/24/14 SH/LC 3/19/2014 BP/LC G:\2014 NEW STUFF\Agenda Mate rial\2014\10 OCTOBER 2014\RONC Programming List.docx 145 Lewis Wint Nature Center WINT Programming (through Fall 2014): ,_� NATURE CCKITCD Index: [FT] = Field Trip [BP] = Birthday Party [BD] = Badge Day [SL] = Starlab [O] = Outreach [SL/0] = Starlab Outreach [PIP] = Public Interpretive Program Naturalist Led: • October 2, 20 t 2 — [FT] Leggett Preschool • October 5, 2012 — [FT] Little Sprouts • October 6, 2012 — [FT] MSUAquatic Field Study • October 11, 2012 — [FT] Leggett Preschool - PM • October 11, 2012 — [FT] Leggett Preschool PM • October 12, 2012 — [FT] Oxford Mom's Group • October 13, 2012 — [BD] Webelos Forester Badge — AM • October 13, 2012 — [BD] Webelos Forester Badge — PM • October 17, 2012 — [PIP] Tuning Your Tot into Fall —AM • October 17, 2012 — [PIP] Tuning Your Tot into Fall — PM • October 18, 2012 — [FT] Everest Academy • October 19, 2012 — [FT] Clarkston Coop Preschool • October 20, 2012 — [SL] Starlab for Birthday • October 20, 2012 — [PIP] Tuning Your Tot into Fall • October 24, 2012 — [FT] Our Lady of the Lakes • October 24, 2012 — [FT] Eagle Creek Academy • October 25, 2012 — [O] Girl Scout Expo • October 26, 2012 — [FT] Beaumont Elementary • October 27, 2012 — [FT] Daisy Troop Badge Work • October 27, 2012 — [PIP] Nature's Mythbusters • November 1, 2012 — [FT] Trinity Lutheran • November 2, 2012 — [BP] Forest Friends Birthday • November 3, 2012 — [BD] Senses Badge — AM • November 3, 2012 — [BD] Senses Badge — PM • November 6, 2012 — [O] Lockwood of Waterford G:\2014 NEW STUFF\Agenda Mate rial\2014\10 OCTOBER 2014\LWNC Programming List.docx 146 Lewis Wint Nature Center Programming (through Fall 2014): • November 7, 2012 - [FT] Auburn Mom's Group • November 8, 2012 - [FT] Burt Preschool - AM • November 8, 2012 - [FT] Burt Preschool - PM • November 10, 2012 - [BD] Junior Girl Scouts Habitat Badge -AM • November 10, 2012 - [BD] Junior Girl Scouts Habitat Badge - PM • November 13, 2012 - [SL/O] Schelm Elementary (3 Programs) • November 14, 2012 - [FT] Paint Creek Elementary • November 14, 2012 - [FT] Old Redford Academy • November 15, 2012 - [FT] Old Redford Academy • November 16, 2012 - [FT] Heritage Christian School • November 17, 2012 - [BD] Webelos Forester Badge • November 17, 2012 - [FT] Brownies Bugs Badge Work • November 17, 2012 - [PIP] Fall Star Party • November 20, 2012 - [SL/O] Northwood Elementary • November 29, 2012 - [FT] Detroit County Day -AM • November 29, 2012 - [FT] Detroit County Day - PM • December 1, 2012 - [FT] Tracks `n' Tees • December 1, 2012 - [PIP] Holiday Nature `Pin It' • December 2, 2012 - [FT] Ski Patrol Training • December 5, 2012 - [FT] Animals Inside and Out • December 5, 2012 - [SL] Elementary • December 7, 2012 - [FT] New Beginnings Elementary • December 15, 2012 - [FT] Oakland Audubon Society • December 15, 2012 - [FT] Oakland Audubon Society CBC • December 26, 2012 - [FT] Tree Merit Badge Work • January 8, 2013 - [FT] Stepanski Early Childhood Center - AM • January 8, 2013 - [FT] Stepanski Early Childhood Center - PM • January 9, 2013 - [SL/O] Keith Elementary (5 Programs) • January 10, 2013 - [FT] Ski Patrol Training • January 12, 2013 - [PIP] Tuning Your Tot into Winter • January 15, 2013 - [O] Botsford Child Care • January 16, 2013 - [FT] Tuning Your Tot into Winter G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 147 Lewis Wint Nature Center Programming (through Fall 2014): • January 18, 2013 - [FT] CFDD • January 19, 2013 - [O] Lamphere High School • January 19, 2013 - [BD] Daisies Clover Petal -AM • January 19, 2013 - [BD] Daisies Clover Petal - PM • January 23, 2013 - [FT] Clarkston Coop Preschool • January 24, 2013 - [O] Little Peoples Place • January 25, 2013 - [FT] Beaumont Elementary • January 26, 2013 - [SL/O] Blair Memorial Library (3 Programs) • January 26, 2013 - [SL] Brownie Troop • January 27, 2013 - [O] Fire & Ice Festival • January 29, 2013 - [FT] Funshine -AM • January 29, 2013 - [FT] Funshine - PM • January 30, 2013 - [FT] Leggett Preschool • January 31, 2013 - [FT] Beaumont Elementary • February 1, 2013 - [FT] CFDD • February 2, 2013 - [BP] Bird Buddies • February 2, 2013 - [BP] Amphibians • February 2, 2013 - [PIP] Winter Star Party • February 5, 2013 - [O] Delta Kelly Elementary • February 6, 2013 - [FT] St. does Preschool -AM • February 6, 2013 - [FT] St..Ioes Preschool - PM • February 7, 2013 - [FT] Orion Oaks Elementary - AM • February 7, 2013 - [FT] Orion Oaks Elementary - PM • February 8, 2013 - [FT] Little Sprouts • February 9, 2013 - [BP] Reptiles • February 9, 2013 - [BP] Mammals • February 12, 2013 - [FT] Funshine -AM • February 12, 2013 - [FT] Funshine - PM • February 13, 2013 - [FT] Lollipop Preschool • February 13, 2013 - [FT] Oakland Schools Technological Academy • February 15, 2013 - [FT] Clarkston Early Childhood • February 16, 2013 - [PIP] Snowshoe Tracks `n' Tees -AM G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 148 Lewis Wint Nature Center Programming (through Fall 2014): • February 16, 2013 - [PIP] Snowshoe Tracks ` n ' Tees - PM • February 20, 2013 - [FT] Clarkston Coop Preschool - AM • February 20, 2013 - [FT] Clarkston Coop Preschool - PM • February 21, 2013 - [FT] Clarkston Early Childhood Center - AM • February 21, 2013 - [FT] Clarkston Early Childhood Center - PM • February 22, 2013 - [FT] Clarkston Early Childhood Center • February 22, 2013 - [O] Pleasant Ridge Recreation Center • February 23, 2013 - [BP] Incredible Insects • February 27, 2013 - [SL/O] Oxford Elementary (6 Programs) • February 28, 2013 - [O] Goddard School -AM • February 28, 2013 - [O] Goddard School - PM • February 28, 2013 - [O] Bailey Lake Elementary - AM • February 28, 2013 - [O] Bailey Lake Elementary - PM • March 2, 2013 - [BP] Mammals • March 2, 2013 - [BP] Forest Friends • March 2, 2013 - [PIP] Cabin Fever Campfire • March 5, 2013 - [FT] Flowers Legacy Badge Work • March 6, 2013 - [O] Pine Knob Elementary • March 7, 2013 - [FT] Sunny Day Preschool - AM • March 7, 2013 - [FT] Sunny Day Preschool - PM • March 8, 2013 - [FT] Sunny Day Preschool • March 9, 2013 - [BD] Cub Scouts Astronomy - AM • March 9, 2013 - [BD] Cub Scouts Astronomy - PM • March 12, 2013 - [O] Harrington Elementary - AM • March 12, 2013 - [O] Harrington Elementary - PM • March 13, 2013 - [SL/O] Oxford Elementary (6 Programs) • March 14, 2013 - [FT] Stepanski Early Childhood Center - AM • March 14, 2013 - [FT] Stepanski Early Childhood Center - PM • March 15, 2013 - [FT] CSDD • March 16, 2013 - [BD] Webelos Geologist -AM • March 16, 2013 - [BD] Webelos Geologist - PM • March 21, 2013 - [SL/O] AAWW (2 Programs) G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 149 Lewis Wint Nature Center Programming (through Fall 2014): • March 22, 2013 - [FT] CSDD • March 23, 2013 - [SL] Brownie Troop • April 3, 2013 - [FT] Pee Wee Patch • April 4, 2013 - [FT] The Learning Experience • April 6, 2013 - [BD] Brownies Hiker Badge - AM • April 6, 2013 - [BD] Brownies Hiker Badge - PM • April 11, 2013 - [FT] Lake Orion • April 11, 2013 - [SL/O] Cub Scouts University (2 Programs) • April 12, 2013 - [SL/O] Lake St. Clair Metropark (3 Programs) • April 13, 2013 - [FT] Servant Church • April 13, 2013 - [PIP] Spring Star Party • April 17, 2013 - [O] Stepping Stone Child Care AM • April 17, 2013 - [O] Stepping Stone Child Care - PM • April 18, 2013 - [FT] Clarkston Coop • April 18, 2013 - [O] Musson Elementary • April 19, 2013 - [SL/O] Independence Elementary (4 Programs) • April 19, 2013 - [BP] Reptiles • April 20, 2013 - [FT] MSU Extension Aquatic Study • April 20, 2013 - [O] Blair Memorial Library • April 23, 2013 - [FT] Everest Academy • April 24, 2013 - [FT] North Sashabaw Elementary - AM • April 24, 2013 - [FT] North Sashabaw Elementary - PM • April 25, 2013 - [FT] St. Trinity Preschool • April 25, 2013 - [FT] Planet Kids • April 26, 2013 - [FT] Harrington Elementary • April 27, 2013 - [PIP] Be Out There • April 30, 2013 - [O] Clarkston Coop • May 1, 2013 - [FT] Pontiac Academy for Excellence • May 2, 2013 - [FT] Pontiac Academy for Excellence • May 3, 2013 - [FT] Harrington Elementary • May 4, 2013 - [O] 4HDiscovei-y Day • May 4, 2013 - [FT] Hiker Badge Work G:\2014 NEW STUFF\Agenda Mate rial\2014\10 OCTOBER 2014\LWNC Programming List.docx 150 Lewis Wint Nature Center Programming (through Fall 2014): • May 4, 201.3 - [PIP] Fairy Garden Workshop • May 7, 2013 - [FT] Andersonville Elementary -AM • May 7, 2013 - [FT] Andersonville Elementary - PM • May 8, 2013 - [FT] Holy Cross Preschool • May 8, 2013 - [O] Commerce Elementary • May 9, 2013 - [FT] Holy Cross Preschool • May 9, 2013 -- [O] Bailey Lake (2 Programs) • May 10, 2013 - [FT] Clarkston Community Education • May 11, 2013 - [BD] Webelos .Naturalist Badge -AM • May 11, 2013 - [BD] Webelos Naturalist Badge - PM • May 14, 2013 - [FT] Clear Lake Elementary • May 15, 2013 - [O] Botford Child Care • May 15, 2013 - [FT] Roeper • May 16, 2013 - [FT] Clear Lake Elementary • May 16, 2013 - [O] Bailey Lake Elementary (2 Programs) • May 17, 2013 - [O] Oakland Christian • May 18, 2013 - [BD] Junior Girl Scouts Flowers Badge - AM • May 18, 2013 - [BD] Junior Girl Scouts Flower Badge - PM • May 18, 2013 - [O] Heron Days • May 21, 2013 - [SL/O] Detroit Country Day (4 Programs) • May 22, 2013 - [FT] Lake Orion Preschool -AM • May 22, 2013 - [FT] Lake Orion Preschool - PM • May 23, 2013 - [FT] Lake Orion Preschool • May 24, 2013 - [FT] North Sashabaw Elementary • May 28, 2013 - [FT] Pine Knob Elementary - AM • May 28, 2013 - [FT] Pine Knob Elementary - PM • May 29, 2013 - [O] Davisburg Elementary (4 Programs) • May 30, 2013 - [FT] Springfield Plains -AM • May 3 0, 2013 - [FT] Springfield Plains - PM • May 31, 2013 - [FT] CSDD • May 31, 2013 - [O] Commerce Elementary • June 1, 2013 - [BD] Brownies Bugs Badge - AM G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.dou 151 Lewis Wint Nature Center Programming (through Fall 2014): • June 1, 2013 - [BD] Brownies Bugs Badge - PM • June 5, 2013 - [SL] Harrington Elementary (2 Programs) • June 5, 2013 - [FT] Sandberg Elementary • June 6, 2013 - [FT] American Heritage Girls • June 9, 2013 - [O] Fairy Fest • June 12, 2013 - [PIP] Tuning Your Tot into Summer - AM • June 12, 2013 - [PIP] Tuning Your Tot into Summer - PM • June 12, 2013 - [FT] Girl Scout Camp (6 Programs) • June 14, 2013 - [SL/0] Macomb Community College (2 Programs) • June 15, 2013 - [PIP] Tuning Your Tot into Summer • June 18, 2013 - [FT] Kindercare • June 18, 2013 - [FT] Beaumont Childtime • June 19, 2013 - [BP] Incredible Insects • June 20, 2013 - [FT] Beaumont Childtime • June 20, 2013 - [SL] Heartfelt Impressions • June 21, 2013 - [FT] OU Cares • June 22, 2013 - [PIP] Reptile Review • June 26, 2013 - [FT] OC Express (2 Programs) • June 27, 2013 - [SL/0] Roeper Summer Camp (2 Programs) • June 28, 2013 - [O] Stepping Stone • June 28, 2013 - [FT] OU Cares • July 2, 2013 - [O] Blair Memorial Library • July 3, 2013 - [FT] All Seasons • July 5, 2013 - [FT] O U Cares • July 9, 2013 - [FT] OC Express (2 Programs) • July 9, 2013 - [O] Wee Discover • July 10, 2013 - [PIP] Uck, Muck & Yuck Day Camp • July 11, 2013 - [PIP] Uck, Muck & Yuck Day Camp • July 11, 2013 - [FT] Orchard Children's Services • July 12, 2013 - [FT] O U Cares • July 13, 2013 - [FT] Cub Scouts • July 16, 2013 - [O] Airport Childhood Learning Center (2 Programs) G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 152 Lewis Wint Nature Center Programming (through Fall 2014): • July 16, 2013 - [O] Blair Memorial Library • July 17, 2013 - [PIP] Grossology Day Camp • July 17, 2013 - [FT] SCAMP (3 Programs) • July 18, 2013 - [O] Goddard School • July 19, 2013 - [FT] Berkley Summer Day Camp • July 19, 2013 - [FT] OU Cares • July 20, 2013 - [BP] Forest Friends • July 23, 2013 - [FT] OC Express (2 Programs) • July 24, 2013 - [FT] OC Express (2 Programs) • July 24, 2013 - [FT] Paint Creek Summer Camp • July 26, 2013 - [FT] Oxford Mom 's Group • July 26, 2013 - [FT] OU Cares • July 27, 2013 - [BP] Reptile Review • July 27, 2013 - [PIP] Summer Star Party • July 30, 2013 - [FT] Little Oaks • July 30, 2013 - [FT] Autism Asks • July 31, 2013 - [PIP] Timing Your Tot • August 1, 2013 - [FT] Kindercare • August 2, 2013 - [O] Wee Discover • August 2, 2013 - [FT] OU Cares • August 3, 2013 - [FT] Wheel Chair Daze • August 3, 2013 - [PIP] Timing Your Tot • August 3, 2013 - [FT] Pack 4291 • August 6, 2013 - [SL/O] Beverly Hills Club (2 Programs) • August 6, 2013 - [FT] Magic Moments • August 7, 2013 - [FT] OC Express • August 8, 2013 - [FT] U of MFlint - AM • August 8, 2013 - [FT] U of MFlint - PM • August 9, 2013 - [FT] OU Cares • August 10, 2013 - [O] Addison Oaks Campground -AM • August 10, 2013 - [O] Addison Oaks Campground - PM • August 13, 2013 - [FT] The Learning Experience G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 153 Lewis Wint Nature Center Programming (through Fall 2014): • August 13, 2013 - [O] Goddard School • August 14, 2013 - [FT] The Learning Experience • August 14, 2013 - [FT] Airport Road Childhood Center • August 15, 2013 - [FT] The Learning Experience • August 15, 2013 - [O] Wee Discover • August 16, 2013 - [FT] Childtime • August 16, 2013 - [SL] Childtime • August 21, 2013 - [SUO] Berkley Summer Day Camp • August 22, 2013 - [SUO] Great Lakes Athletic Club (2Programs) • September 7, 2013 - [PIP] Angry Birds -AM • September 7, 2013 - [PIP] Angry Birds - PM • September 14, 2013 - [FT] Girl Scout Troop • September 20, 2013 - [FT] CSDD • September 21, 2013 - [FT] Scout Pack • September 21, 2013 - [PIP] Evening Hayride • September 24, 2013 - [FT] Girl Scout Troop • September 25, 2013 - [PIP] Tuning Your Tot into Fall - AM • September 25, 2013 - [PIP] Tuning Your Tot into Fall - PM • September 28, 2013 - [PIP] Tuning Your Tot into Fall • October 1, 2013 - [FT] Holden Elementary - AM • October 1, 2013 - [FT] Holden Elementary - PM • October 4, 2013 - [FT] Little Sprouts • October 5, 2013 - [BD] Webelos Forester Badge - AM • October 5, 2013 - [BD] Webelos Forester Badge - PM • October 9, 2013 - [FT] Clarkston Coop Preschool • October 15, 2013 - [FT] Leggett Preschool • October 16, 2013 - [FT] St. Joe's (2 Programs) • October 16, 2013 - [SL] St. Joe's (2 Programs) • October 19, 2013 - [BD] Brownies Senses -AM • October 19, 2013 - [BD] Brownies Senses - PM • October 22, 2013 - [FT] Burt Preschool - AM • October 22, 2013 - [FT] Burt Preschool - PM G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 154 Lewis Wint Nature Center Programming (through Fall 2014): • October 24, 2013 - [FT] Leggett Preschool - AM • October 24, 2013 - [FT] Leggett Preschool - PM • October 26, 2013 - [PIP] Happy Halloween Hayride - AM • October 26, 2013 - [PIP] Happy Halloween Hayride - PM • November 2, 2013 - [FT] Seed Propagation • November 8, 2013 - [FT] Trinity Lutheran • November 9, 2013 - [BD] Junior Girl Scouts Habitat Badge -AM • November 9, 2013 - [BD] Junior Girl Scouts Habitat Badge - PM • November 14, 2013 - [FT] Planet Kids • November 15, 2013 - [FT] CSDD • November 16, 2013 - [BD] Cub Scouts Wildlife Conservation Badge -AM • November 16, 2013 - [BD] Cub Scouts Wildlife Conservation Badge - PM • November 22, 2013 - [SL/O] Schalm Elementary (3 Programs) • November 23, 2013 - [BP] Feathered Friends • November 23, 2013 - [PIP] Fall Star Party • November 26, 2013 - [FT] Paint Creek Elementary • December 7, 2013 - [FT] Webelos Geologist Badge Work • December 7, 2013 - [PIP] Holiday Yule Log Crafting • December 8, 2013 - [FT] Ski Patrol Training • December 14, 2013 - [FT] Young Birders Club • December 19, 2013 - [SL/O] Lessenger Elementary • December 27, 2013 - [O] West Bloomfield P & R • December 28, 2013 - [SL] Volunteer Program • January 2, 2014 - [FT] Havenwyck • January 3, 2014 - [FT] CSDD • January 7, 2014 - [FT] Havenwyck • January 9, 2014 - [FT] Stepanski Early Childhood Center - AM • January 9, 2014 - [FT] Stepanski Early Childhood Center - PM • January 10, 2014 - [FT] Leggett Preschool - AM • January 10, 2014 - [FT] Leggett Preschool - PM • January 11, 2014 - [BD] Daisies Use Resources Wisely -AM • January 11, 2014 - [BD] Daisies Use Resources Wisely - PM G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 155 Lewis Wint Nature Center Programming (through Fall 2014): • January 15, 2014 - [FT] Lake Orion Community Preschool • January 16, 2014 - [FT] Lake Orion Community Preschool - AM • January 16, 2014 - [FT] Lake Orion Community Preschool - PM • January 18, 2014 - [PIP] NatureFit! Snowshoe Basics • January 21, 2014 - [FT] Stepanski Early Childhood Center - AM • January 21, 2014 - [FT] Stepanski Early Childhood Center - PM • January 22, 2014 - [PIP] Tuning Your Tot into Winter • January 23, 2014 - [FT] Orion Oaks Elementary - AM • January 23, 2014 - [FT] Orion Oaks Elementary - PM • January 25, 2014 - [PIP] Tuning Your Tot into Winter • January 26, 2014 - [FT] Fire & Ice Festival • January 28, 2014 - [FT] Our Lady of the Lakes • January 30, 2014 - [O] Delta Kelly (2 Programs) • January 31, 2014 - [FT] Little Sprouts • January 31, 2014 - [FT] Clarkston Coop Preschool • February 1, 2014 - [BP] Forest Friends • February 1, 2014 - [PIP] Winter Star Party • February 6, 2014 - [FT] Funshine -AM • February 6, 2014 - [FT] Funshine - PM • February 7, 2014 - [FT] Clarkston Early Childhood Center • February 8, 2014 - [BD] Brownies Home Scientist -AM • February 8, 2014 - [BD] Brownies Home Scientist - PM • February 9, 2014 - [BP] Forest Friends • February 11, 2014 - [FT] Stepanski Early Childhood Center • February 13, 2014 - [SL/O] Pine Knob Elementary (4 Programs) • February 15, 2014 - [BP] Incredible Insects • February 21, 2014 - [FT] Clarkston Early Childhood Center • February 21, 2014 - [FT] CSDD • February 23, 2014 - [PIP] Frosty Fun • February 24, 2014 - [BP] Mammal Mania • February 25, 2014 - [FT] Our Lady of the Lakes • February 26, 2014 - [FT] Lollipop Preschool G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 156 Lewis Wint Nature Center Programming (through Fall 2014): • February 28, 2014 - [FT] Clarkston Early Childhood Center • March 1, 2014 - [FT] Girl Scout Troop • March 1, 2014 - [PIP] Maple Magic • March 7, 2014 - [SL/O] Brandon Academy (3 Programs) • March 8, 2014 - [PIP] Letterboxing Primer • March 9, 2014 - [FT] Girl Scout Troop • March 13, 2014 - [O] Goddard School • March 15, 2014 - [BD] Cub Scouts Astronomy Badge - AM • March 15, 2014 - [BD] Cub Scouts Astronomy Badge - PM • March 18, 2014 - [FT] Oakland Schools Technological Academy • March 19, 2014 - [FT] Clarkston Early Childhood Center • March 20, 2014 - [O] Independence Elementary • March 21, 2014 - [BP] Mammal Mania • March 22, 2014 - [BD] Cadettes Night Owl Badge - AM • March 22, 2014 - [BD] Cadettes Night Owl Badge - PM • March 23, 2014 - [FT] Daisy Troop • March 27, 2014 - [FT] Miles of Smiles Day Care • March 28, 2014 - [FT] Clarkston Early Childhood Center • March 28, 2014 - [O] Andersonville Elementary (2 Programs) • March 29, 2014 - [SL/O] Waterford Township Library (3 Programs) • March 29, 2014 - [BP] Reptile Review • April 4, 2014 - [FT] Little Sprouts • April 5, 2014 - [PIP] What Does the Fox Say? • April 11, 2014 - [FT] Huntington Woods P & R • April 12, 2014 - [BD] Brownies Making Games Badge - AM • April 12, 2014 - [BD] Brownies Making Games Badge - PM • April 15, 2014 - [FT] Lakeville Elementary • April 15, 2014 - [BP] Incredible Insects • April 18, 2014 - [FT] CSDD • April 19, 2014 - [PIP] Egg -Venture • April 19, 2014 - [FT] Daisy Troop • April 19, 2014 - [FT] Cub Scout Pack G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 157 Lewis Wint Nature Center Programming (through Fall 2014): • April 22, 2014 - [FT] Pine Knob Elementary (2 Programs) • April 24, 2014 - [SL/O] Independence Elementary (4 Programs) • April 26, 2014 - [BP] Reptile Review • April 26, 2014 - [PIP] Spring Star Party • April 29, 2014 - [FT] Clarkston Coop Preschool • April 30, 2014 - [FT] Brownie Troop • May 1, 2014 - [FT] St. Trinity Preschool • May 3, 2014 - [BP] Reptile Review • May 3, 2014 - [PIP] Tuning Your Tot into Spring • May 4, 2014 - [BP] Forest Friends • May 4, 2014 - [FT] Tracks `n' Tees • May 7, 2014 - [FT] Holy Cross Preschool - AM • May 7, 2014 - [FT] Holy Cross Preschool - PM • May 8, 2014 - [FT] Holy Cross Preschool • May 9, 2014 - [FT] Davisburg Elementary • May 10, 2014 - [BD] Webelos Naturalist -AM • May 10, 2014 - [BD] Webelos Naturalist - PM • May 13, 2014 - [FT] Herrington Elementary • May 13, 2014 - [FT] Alameda Early Childhood • May 14, 2014 - [FT] Andersonville Elementary - AM • May 14, 2014 - [FT] Andersonville Elementary - PM • May 15, 2014 - [O] Commerce Elementary • May 16, 2014 - [FT] Springfield Plains - AM • May 16, 2014 - [FT] Springfield Plains - PM • May 18, 2014 - [FT] Tiger Cubs • May 18, 2014 - [FT] Brownies Badge Work • May 20, 2014 - [FT] Good Shepard Lutheran • May 22, 2014 - [SL/O] Detroit County Day (4 Programs) • May 24, 2014 - [BD] Junior Girl Scouts Flowers - AM • May 24, 2014 - [BD] Junior Girl Scouts Flowers - PM • May 29, 2014 - [FT] English Oaks Monastery • May 30, 2014 - [FT] Riverside Elementary -AM G:\2014 NEW STUFF\Agenda Mate rial\2014\10 OCTOBER 2014\LWNC Programming List.docx 158 Lewis Wint Nature Center Programming (through Fall 2014): • May 30, 2014 - [FT] Riverside Elementary ---- PM • May 31, 2014 - [FT] Leadership Oakland Event • June 3, 2014 - [FT] Herrington Elementary • June 3, 2014 - [FT] Starlab Training • June 4, 2014 - [O] Herrington Elementary (2 Programs) • June 5, 2014 - [O] Bailey Lake Elementary (3 Programs) • June 6, 2014 - [FT] Herrington Elementary • June 7, 2014 - [FT] Get Outdoors Oakland Event • June 7, 2014 - [PIP] .NatureFit! Hike the Hills • June 8, 2014 - [BP] Forest Friends • June 8, 2014 - [BP] Reptile Review • June 10, 2014 - [FT] .TU Learning Center • June 13, 2014 - [FT] Oxford Mom's Group • June 14, 2014 - [FT] Wild About Monarchs • June 14, 2014 - [O] Summer in the Village Event • June 14, 2014 - [PIP] Canoe & Campfire • June 17, 2014 - [O] Little Oaks - AM • June 17, 2014 - [O] Little Oaks - PM • June 18, 2014 - [O] Schoolhouse Montessori of Troy (2 Programs) • June 19, 2014 - [O] Breakie Bunch • June 19, 2014 - [FT] Cadette Troop • June 20, 2014 - [FT] Orion Senior Center • June 20, 2014 - [FT] OC Express • June 20, 2014 - [FT] Adaptive Summer Picnic • June 21, 2014 - [PIP] Summer Solstice Celebration • June 24, 2014 - [SL] OC Express (2 Programs) • June 25, 2014 - [SL] OC Express (2 Programs) • June 26, 2014 - [SL] OC Express (2 Programs) • June 26, 2014 - [BP] Reptile Review • June 27, 2014 - [FT] Boy Scout Troop • June 27, 2014 - [FT] Herrington Elementary • June 27, 2014 - [FT] OC Express G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 159 Lewis Wint Nature Center Programming (through Fall 2014): • June 29, 2014 - [PIP] Flowers & Fairies • July 1, 2014 - [FT] U of MFlint -AM • July 1, 2014 - [FT] U of MFlint - PM • July 2, 2014 - [FT] CSDD • July 2, 2014 - [FT] SPLAT • July 5, 2014 - [O] Red, Wild & Blue - AM • July 5, 2014 - [O] Red, Wild & Blue - PM • July 8, 2014 - [FT] OC Express • July 8, 2014 - [O] Blair Memorial Library • July 9, 2014 - [FT] Heritage Girls • July 9, 2014 - [O] Wee Discover • July 10, 2014 - [FT] Heritage Girls • July 11, 2014 - [FT] OC Express • July 12, 2014 - [PIP] Hike into History • July 15, 2014 - [SL] OC Express (2 Programs) • July 16, 2014 - [SL] OC Express (2 Programs) • July 17, 2014 - [SL] OC Express (2 Programs) • July 18, 2014 - [FT] OC Express • July 18, 2014 - [FT] Summer Sizzler Event • July 19, 2014 - [PIP] Insect Safari Camp • July 22, 2014 - [O] Blair Memorial Library • July 23, 2014 - [O] Goddard School • July 24, 2014 - [PIP] Grandparents Camp • July 25, 2014 - [FT] OC Express • July 26, 2014 - [BP] Reptile Review • July 27, 2014 - [PIP] Summer Star Party • July 29, 2014 - [SL] Starlab • July 30, 2014 - [SL] Starlab • July 30, 2014 - [FT & SL] OC Express • July 31, 2014 - [FT & SL] OC Express • August 1, 2014 - [SL/0] West Bloomfield P & R • August 2, 2014 - [FT] Wheel Chair Daze G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 160 Lewis Wint Nature Center Programming (through Fall 2014): • August 2, 2014 - [PIP] Tuning Your Tot into Summer • August 3, 2014 - [BP] Feathered Friends • August 5, 2014 - [O] Little Oaks (2 Programs) • August 6, 2014 - [FT] Boys & Girls Club • August 8, 2014 - [FT & SL] OC Express • August 8, 2014 - [SL/0] South Lyon Kids Club • August 9, 2014 - [PIP] Nature at Night • August 12, 2014 - [FT & SL] OC Express • August 12, 2014 - [SL] Heartfelt Impressions • August 13, 2014 - [FT & SL] OC Express • August 14, 2014 - [FT & SL] OC Express • August 15, 2014 - [FT] CSDD • August 16, 2014 - [FT] Hispanic Outreach Services • August 20, 2014 - [FT] Grace Center of Hope • August 21, 2014 - [FT] Oakland Family Services • August 22, 2014 - [FT] Childtime • August 23, 2014 - [PIP] NatureFit! Kayak - AM • August 23, 2014 - [PIP] NatureFit! Kayak - PM • August 26, 2014 - [FT] The Learning Experience • August 27, 2014 - [FT] The Learning Experience • August 28, 2014 - [FT] The Learning Experience • August 29, 2014 - [FT] Nighthawks • September 13, 2014 - [PIP] Migration Mygracious! • September 19, 2014 - [FT] CSDD • September 20, 2014 - [BP] Reptile Review • September 20, 2014 - [PIP] Evening Hayride • September 23, 2014 - [FT] Oxford Mom's Club • September 25, 2014 - [FT] Oakdale Academy • UPCOMING: September 28, 2014 - [PIP] NatureFit! Bike the Loop • UPCOMING: October 4, 2014 - [PIP] Autumn Magic • UPCOMING: October 7, 2014 - [FT] Springfield Christian Academy • UPCOMING: October 10, 2014 - [FT] Little Sprouts G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 161 Lewis Wint Nature Center Programming (through Fall 2014): • UPCOMING: October 11, 2014 - [BD] Cadette Duo Badge Day • UPCOMING: October 12, 2014 - [BP] Mammal Mania • UPCOMING: October 15, 2014 - [FT] CSDD • UPCOMING: October 15, 2014 - [FT] Senior Exploration • UPCOMING: October 16, 2014 - [SL/O] Mary Helen El. (3 Programs) • UPCOMING: October 18, 2014 - [BD] Letterboxing Badge - AM • UPCOMING: October 18, 2014 - [BD] Letterboxing Badge - PM • UPCOMING: October 19, 2014 - [FT] Brownie Bugs Badge Work • UPCOMING: October 19, 2014 - [BP] Forest Friends • UPCOMING: October 21, 2014 - [FT] St..Joe's • UPCOMING: October 21, 2014 - [SL] St..Joe's • UPCOMING: October 23, 2014 - [FT] Stepanski Early Childhood Center • UPCOMING: October 25, 2014 - [PIP] Happy Halloween. Hayrides - AM • UPCOMING: October 25, 2014 - [PIP] Happy Halloween Hayrides - PM • UPCOMING: October 25, 2014 - [PIP] Happy Halloween Hayrides - PM • UPCOMING: October 28, 2014 - [FT] Trinity Lutheran School • UPCOMING: November 8, 2014 - [PIP] Tuning Your Tot into Fall • UPCOMING: November 13, 2014 - [FT] Four Corners Montessori - AM • UPCOMING: November 13, 2014 - [FT] Four Corners Montessori - PM • UPCOMING: November 15, 2014 - [BD] Girl Scouts Animal Habitats - AM • UPCOMING: November 15, 2014 - [BD] Girl Scouts Animal Habitats - PM • UPCOMING: November 20, 2014 - [SL/O] Starlab • UPCOMING: November 22, 2014 - [PIP] Fall Star Party • UPCOMING: December 6, 2014 - [BD] Cub Scouts Astronomy - AM • UPCOMING: December 6, 2014 - [BD] Cub Scouts Astronomy - PM • UPCOMING: December 18, 2014 - [FT] Leggett Preschool • UPCOMING: January 10, 2015 - [BD] Daisies Rosie - AM • UPCOMING: January 10, 2015 - [BD] Daisies Rosie - PM • UPCOMING: January 22, 2015 - [FT] Orion Oaks - AM • UPCOMING: January 22, 2015 - [FT] Orion Oaks - PM • UPCOMING: January 24, 2015 - [FT] Fire & Ice Festival • UPCOMING: January 31, 2015 - [BD] Cub Scouts Geography - AM G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 162 Lewis Wint Nature Center Programming (through Fall 2014): • UPCOMING: January 31, 2015 — [BD] Cub Scouts Geography - PM • UPCOMING: March 4, 2015 — [FT] #9 • UPCOMING: March 5, 2015 — [FT] #9 • UPCOMING: March 7, 2015 — [BD] Webelos Geologist - AM • UPCOMING: March 7, 2015 — [BD] Webelos Geologist - PM • UPCOMING: March 14, 2015 — [PIP] Super Pi [e] Day • UPCOMING: March 28, 2015 — [PIP] Maple Magic • UPCOMING: April 18, 2015 — [BD] Daisies Clover —AM • UPCOMING: April 18, 2015 — [BD] Daisies Clover - PM • UPCOMING: May 2, 2015 — [BD] Girl Scouts Geocacher — AM • UPCOMING: May 2, 2015 — [BD] Girl Scouts Geocacher - PM • UPCOMING: May 6, 2015 — [FT] Holy Cross • UPCOMING: May 7, 2015 — [FT] Holy Cross • UPCOMING: May 8, 2015 — [FT] Letterboxer Badge Work • UPCOMING: May 16, 2015 — [BD] Brownies Hiker - AM • UPCOMING: May 16, 2015 — [BD] Brownies Hiker - PM • UPCOMING: May 17, 2015 — [BP] Mammal Mania • UPCOMING: June 6, 2015 — [BD] Girl Scouts Garden Badge - AM • UPCOMING: June 6, 2015 — [BD] Girl Scouts Garden Badge — PM Greenhouse Led: • February 6, 2013 — Hypertufa Seminar Natural Resources Education Led: • October 1, 2012 — Invasive Species Removal w/OCC Students • March 3, 2013 —Nest Box Workshop • March 22, 2013 — Frog Survey Workshop • April 17, 2013 — Grassland Volunteer Workshop • April 27, 2013 — Frog Survey • June 19, 2013 — Crooked Lake Cleanup Event G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 163 Lewis Wint Nature Center Programming (through Fall 2014): • June 22, 2013 — Summer Night Life • June 26, 2013 —Aquatic Invasives • June 27, 2013 —Butterfly Identification • June 29, 2013 — Butterfly Count • October 20, 2013 — Ospreys & Backpacks • November 16, 2013 — Oakland Audubon CBC Workshop • December 14, 2013 — Oakland Audubon CBC Tally Rally • February 15, 2014 — Great Backyard Bird Count • March 1, 2014 —Nest Box Workshop • March 14, 2014 —Frog Survey Workshop • April 2, 2014 — Grassland Birds Survey Workshop • May 28, 2014 —Make Way for Monarchs • July 12, 2014 — Summer Night Life • UPCOMING: September 27, 2014 — Tree Hugger Hike • UPCOMING: November 1, 2014 — Birdfeeder Frenzy • UPCOMING: November 8, 2014 — Oakland Audubon • UPCOMING: December 13, 2014 — Birding that Counts • UPCOMING: December 20, 2014 —Oakland Audubon Tally Rally 9/24/2014 BP/LC G:\2014 NEW STUFF\Agenda Material\2014\10 OCTOBER 2014\LWNC Programming List.docx 164 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 1, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Gastonia, Business Development Representative Submitted: September 25, 2014 Subject: Food and Beverage Committee/Consultant Update INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 B ADMINISTRATION A verbal update on the current Food and Beverage projects will be given at the OCPR Commission meeting on October 1, 2014. 165 EXECUTIVE OFFICER'S REPORT ITEM # 9 C 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. 2015 Special Parks District Forum SPDF Planning Guide: Staff is continuing to work on planning efforts in anticipation for the 2015 Special Parks District Forum, to be co -hosted by the Oakland County Parks and Recreation, Huron -Clinton Metroparks Authority and the Michigan Department of Natural Resources. The forum is scheduled to run from Monday, June 8, 2015 through Friday, June 12, 2015. Attached please find a Week at a Glance Planning Guide for schedule and program content. In the past, OCPRC and HCMA have co -hosted the SPDF event. New for 2015, both agencies are excited to be working with the MDNR as a partner, in which they will be providing program and content tours on Friday, June 12, 2014, which include a closing ceremony dinner on Belle Isle. Please save the date for Tuesday, June 9, 2015 at 6:OOPM, in which OCPRC will be hosting dinner and entertainment at the Buhl Estate, Addison Oaks County Park. We are anticipating recognizing agency commissioners, executive staff and key sponsors at this event. Please contact Zach Crane (cranez(a)oakaov.com) or Brittany Bird (birdN( oakgov.com) if you have any SPDF questions. 3. Groveland, Red and Waterford Concessions — Phase I: In November 2014 staff will be presenting for conceptual approval for a project to replace small portions of the concession equipment at Groveland, Red and Waterford Oaks. The equipment at each facility is aging and in need of replacement. Phase I will incorporate relatively minor changes to keep the parks open for the 2015 operating season; the projects will be designed and constructed with annual contracts. The projects are budgeted for design only in FY2015 at a total of $90,000, 4. Red Oaks Water Park — Wave Equipment Replacement: In November 2014 staff will be presenting for conceptual approval for a project to replace the wave generating equipment at Red Oaks Water Park. The equipment is original to the 1985 facility and in need of replacement. The project will be publicly bid for a turnkey installation to include design, manufacture and installation. The project is budgeted for FY2015 at $325,000. 5. Springfield Oaks — Covered Arena: In November 2014 staff will be presenting for conceptual approval for a project to construct a covered arena at Springfield Oaks. The project will be executed in cooperation with the Oakland County 4-H Horse Council. The council will participate in the design process and invest in the project with the OCPRC. The project is budgeted for design in FY2014 at $20,000 and construction in FY2015 at $200,000, 6. Waterford Oaks - Greenhouse Operational Lease: After review of the current operations and programs for the existing greenhouses at Waterford and Springfield Oaks, staff is completing a Request for Qualifications (RFQ) for an operational lease of this facility. This RFQ will consider the potential continuation of existing park programs and partners, such as the annual flower program and the Department of Community Corrections. Staff is working with the Oakland County Property Management, Corporation Counsel and the Township of Waterford. Therefore, staff intends to make a recommendation to the Oakland County Parks and Recreation Commission in November/December on a potential operational lease for this facility. This recommendation will require the Oakland County Board of Commissioner's approval, with final lease approval anticipated for January or February 2015. 7. Addison Oaks Park Master Planning: The Addison Oaks Park Master Planning Open House will be held on Thursday, October 23 from 4:00-7:00 pm at the Concession Building at Addison Oaks. An invitation will be sent to each Oakland County Parks Commission member — we hope you are able to attend. 166 8. Rover Pipeline: Assistant Corporation Counsel Jody Hall has advised that as of August 25, 2014, the proposed route for the Rover Pipeline is no longer going through Oakland County. Attached is a preliminary revised map of the route. 9. Communications and Marketing -October 2014: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Assisted with production of promotional materials for weddings at the Ellis Barn, including two trade shows, a brochure, banners and promotional items. -Developed a marketing plan for the debut of Foot Golf at Red Oaks Golf Course. Elements included social media, news release, invite to golf and soccer media, flyer, poster, emarketing, content on DestinationOakland.com and the American FootGolf League website, contact with the Catalpa Oaks soccer groups and two banners at the course. -Placed a camping ad in Save on Magazine's September issue to 50,000 homes in Macomb, Washington, Shelby and Utica to promote the two campgrounds with a "Buy 2 nights get one night free" offer valid through Sept.25 at Groveland Oaks and Oct. 16 at Addison Oaks. Offer not valid on yurts or cabins. -Promoted the end -of -season Splash Pass at both waterparks including e-marketing, Facebook posts, landing page on DestinationOakland.com, signage, banners and more. -Placed a camping ad in the Good Sam publication which prints 500,000 guides to promote two campgrounds with a ""Buy 2 nights get one night free" offer valid through Sept.26, 2015 at Groveland Oaks and Oct. 17, 2015 at Addison Oaks. Offer not valid on yurts or cabins. The publication is available at Camping World SuperCenters, bookstores, Amazon.com, CampingWorld.com and other online retailers and recreational vehicle dealers and distributors. -Placed an ad in the National Association of RV Parks and Campgrounds publication; 350,000 will be distributed in 2015 at RV shows, RV dealers, ARVC member campgrounds, Michigan Department of Transportation Welcome Centers, by Chambers of Commerce and Visitor Bureaus, libraries, brochure services and high traffic tourist attractions The ad promoted two campgrounds with a "Buy 2 nights get one night free" offer valid through Sept.26, 2015 at Groveland Oaks and Oct. 17, 2015 at Addison Oaks. Offer not valid on yurts or cabins. -Videotaped mobile recreation units at the Oakland International Airport's annual open house. Additional videos produced this summer included both waterparks and campgrounds, the county market and BMX. -Facilitated interviews for: Groveland Oaks Air Fair — Tiffanie Wise of Orion TV News; Waterparks open through Labor Day — Bill Laitner of the Detroit Free Press; and Red Oaks Nature Center's Butterfly Parade — Andy Kozlowski of Madison -Park News. -Received a quarterly Travel Analysis Report (April -June) for content the Communications and Marketing staff maintains on PureMichigan.org. Highlights include significant clicks for June: Addison Oaks Campground: 1,288; Groveland Oaks Campground: 766; Waterford Oaks Waterpark- 1,623; and Red Oaks Waterpark — 865. Typically, the highest numbers are for the campgrounds and waterparks. Numbers for other OCP facilities are always extremely low due to the nature of the Pure Michigan website which encourages travel to places that are destinations and include overnight stays. -Placed an ad to promote the Oakland County Market's Holiday Shopping Night in the Genisys Credit Union Holiday Extravaganza flyer that prints 100,000 copies. 167 -Placed an ad on the Oakland County Moms website promoting to promote Fall camping and the Halloween-themed weekends. Designed a quarter -page color ad for the 2015 Detroit Red Wings Yearbook. Designed around the "hit a recreation home run" theme, the ad promotes golf, the new camping yurts and the waterparks -Photographed Family Day at the County Market, Groveland Oaks Air Fair, new climbing tower at the Paradise Peninsula Playscape, Warren Orlick Memorial Golf Outing at Red Oaks Golf Course, Vaccination Clinic and Rattlesnake Recognition events at Orion Oaks Dog Park. Updated photos of Addison Oaks, Orion Dog Park and fishing dock, Highland, Groveland, Red Oaks Dog Park and Connector Trail. Shot video of climbing tower in use. Uploaded, logged and updated photo files in Media Management and video files. PRINT MEDIA Red Oaks County Park hosts glow -in -the -dark disc golf The Oakland Press; August 7, 2014 Kathleen Quandt LINK: http://www.theoakiandpress.com/lifestyle/20140807/red-oaks-county-park-hosts-glow-in-the-dark- disc-golf Oakland County Market hosting 'Oakland Uncorked' wine event The Oakland Press; August 14, 2014 Carol Hopkins LINK: http://www.dailytribune.com/general-news/20140814/oakland-county-market-hosting-oakland- uncorked-wine-event Walk-N-Roll for Spina Bifida at Waterford Oaks Aug. 16 The Oakland Press; August 14, 2014 LINK: http://www,theoakiandpress.com/general-newsl2Ol4O8l4/walk-n-roll-for-spina-bifida-at-waterford- oaks-aug-16 One month left in Pics of the Parks photo contest The Oakland Press; August 17, 2014 LINK: http:Hwww.theoaklandpress.com/general-news/20140817/one-month-left-in-pics-of-the-parks-photo- contest Children soak up water fun at Oakland County Sheriff's Office event The Detroit News; Lauren Abdel-Razzaq August 19, 2014 LINK: http://www.detroitnews.com/article/20140819/METROO21308190093#ixzz3gkrcLMd Pet vaccines Hometown Life: South Lyon; August 28, 2014 LINK: http://www.hometownlife.comlstory/news/local/2014/08/28/south-lyon-area-briefs/14613843/ Get to Know Butterflies Prosper; August 29, 2014 LINK: http://www.oaklandcountyprosper.com/inthenews/ocparksbutterflies2014,aspx?utm_source=VerticalRespo nse&utm_medium=Email&utm_term=Get+to+know+butterflies!&utm content=%7bEmail_Address%7d&ut m_campaign=Illuminating+Innovation 168 UpcominLy Events — October, 2014 Adaptive Recreation October 3 Harvest Happening — Social for Individuals with Disabilities — Royal Oak Senior Center October 4 Autumn Fest Disabled Veteran Outing — Independence Oaks October 11, 18, 25 Youth Ability: Open Gym/Activities for Kids with Disabilities — Boys & Girls Club Royal Oak October 25 Happy Halloween Hayrides —Independence Oaks October 28 Halloween Happiness — Social for Individuals with Disabilities — Southfield Civic Center OC Parks Express — Fall Color Tour October 7 OC Parks Express — Madison Heights/Clawson October 7 OC Parks Express — Oak Park/Berkley October 9 OC Parks Express — Independence Township/American House October 9 OC Parks Express — Royal Oak October 15 OC Parks Express — Arden Court October 16 OC Parks Express — Salvation Army October 21 OC Parks Express — Birmingham (BASCC) October 21 OC Parks Express — Oakland Park Towers October 22 OC Parks Express — MORC October 23 OC Parks Express — Jewish Community Center October 23 OC Parks Express — Springfield Township Campground Recreation October 10 Boo Bash I — Addison Oaks October 17 Boo Bash II — Addison Oaks October 23 2"d Annual Camp & Ride — Addison Oaks Market Programs October 4 Ecosystem in a Cup — County Market October 5 Arts and Craft Show — County Market October 11 Preserving Fruits & Vegetables — County Market October 16 Healthy Eating, Physical Activity and More! — County Market October 18 Winter Squash — County Market October 18 Birdfeeder— County Market October 18 Family Fall Festival — County Market October 19 Community Garage Sale — County Market Natural Resource Education Programs October 15 Project Flying Wild Workshop at the MAEOE Conference — RAM Center October 16 The Red Run Story — Red Oaks Nature Center 169 Uveoming Events — October, 2014 Nature/Interpretive Programs October 1 Our Lady Queen of Martyrs Field Trip — Red Oaks Nature Center October 1 Mother's Group — Red Oaks Nature Center October 3 Trinity Lutheran Field Trip — Red Oaks Nature Center October 4 Autumn Magic — Wint Nature Center October 7 Springfield Christian Academy Field Trip — Wint Nature Center October 8 Mother's Group — Red Oaks Nature Center October 8 Natural. Resources Volunteer Work Day— Red Oaks Nature Center October 8 Warren Garden Club Field Trip — Red Oaks Nature Center October 8 Roeper School Field Trip —Red Oaks Nature Center October 9 Garden Work Bee — Wint Nature Center October 10 Little Sprouts — Wint Nature Center October 11 Cadette Night Owl Badge — Wint Nature Center October 11 Cadette Trees Badge — Wint Nature Center October 11 Cubs Wildlife Badge — Red Oaks Nature Center October 12 Audrey's 7rh Birthday — Wint Nature Center October 14 Sprouts: Terrific Trees — Red Oaks Nature Center October 15 Mother's Group — Red Oaks Nature Center October 16 The Red Run Story — Red Oaks Nature Center October 18 NatureFit: Rocks "Rock" — Red Oaks Nature Center October 18 Brownies Letterboxing Badge — Wint Nature Center October 19 Brownie Troop #7006 — Wint Nature Center October 19 Easton's 0 Birthday — Wint Nature Center October 22 Mother's Group — Red Oaks Nature Center October 22 St. Joes/Field Trip & Starlab — Wint Nature Center October 24 Superheroes of the Woods —Red Oaks Nature Center October 25 Happy Halloween Iiayrides/Adaptive — Wint Nature Center October 29 Mother's Group — Red Oaks Nature Center Special Events, Does, and Health & Wellness October 3 Madison Heights Glo-Ball Golf Event — Red Oaks Golf Course October 5 Fall Color Car Classic — Independence Oaks October 11 Howl-o-ween —Lyon Oaks Dog Park October 11 Free Wood Chips — Orion Oaks October 12 Hidden Forest Run — Independence Oaks October 16 HS League Cross Country Meet — Catalpa Oaks October 18 Doggie Tailgating Party — Orion Oaks Dog Park October 24 26 Soccer Tournament — Lyon Oaks Volunteer Opportunities October 3 Harvest Happening — Social for Individuals with Disabilities — Royal Oak Senior Center October 4 Autumn Fest Disabled Veterans Picnic — Independence Oaks October 11 Howl-O-Ween — Lyon Oaks Dog Park October 11. Boo Bash I — Addison Oaks October 12 Hidden Forest Trail Run — Independence Oaks October 18 Boo Bash II —Addison Oaks October 28 Halloween Happiness — Social for Individuals with Disabilities — Southfield Civic Center 170 UPcoininL1 Events — October, 2014 Mobile Recreation October 3 Bleachers: Notre Dame Prep Football Game October 3 Stage: Waterford Mott Cross Country Invitational at Hess Hathaway Park October 4 Climbing Tower, Go Cache, Go Fish, Go Golf, Tent, Bus (2), and Stage: OCPR Adaptive Recreation Disabled Veterans Outing to Independence Oaks October 4 Tent, Arch, and Bleachers: OCPR Mobile Recreation & Events Pumpkin Launch October 5 Festival 2: West Bloomfield Township Parks and Recreation Fall Festival at Marslibank Park October 6 Bus: Waterford Senior Center to MotorCity Casino October 7 Bus (2): OCPR Adaptive Recreation OC Express TBD October 7 Stage: Highland Park Business Association at the Model T Plaza October 8 Bus: Independence Township Senior Center Tour of Detroit October 9 Bus (2): OCPR Adaptive Recreation OC Express TBD October 10 Climbing Tower: Eton Academy Giving Event Kick -Off October 1.0 Bus: Four Corners Montessori to the Warren Public Library October 11 Climbing Tower: OCPR Mobile Recreation Events Boo Bash at Addison Oaks October 11 Tent (2) & Stage: OCPR Mobile Recreation Events Howl-O-Ween of Lyon Oaks October l 1 Bleachers: Detroit Country Day Homecoming Event October 11 Bus: Wedding Shuttle from the Comfort Inn to the Captain Club at Woodfield October 11 Bus: Wedding Shuttle from the Hampton Inn to the Beacon Hills Golf and Banquet Center October 11 Stage: Leukemia Lymphoma Society Light the Night Event at the Troy Office Plaza Parking Lot October 12-14 Go Cache: Michigan Recreation and Park Association Event October 12 Arch & Stage: OCPR. Mobile Recreation & Events Hidden Forest Run October 12 Stage: Focus Hope Detroit Walk at the Focus Hope Center October 14 Bus (2): OCPR Adaptive Recreation OC Express TBD October 15 Bus: OCPR Adaptive Recreation Fall Color Tour October 1.6 Bus (2): OCPR Adaptive Recreation OC Express TBD October 16 Stage: Ferndale DDA Fido Does Ferndale October 17 Bleachers: Notre Dame Prep Football Game October 1.7 Bus: Waterford Township Parks and Recreation Trip to the Detroit Symphony Orchestra October 17-18 Stage: American Cancer Society Making Strides Against Breast Cancer October 18 Festival 2, Tent, & Arch: OCPR Market Family Fall Festival October 18 Climbing Tower: OCPR Mobile Recreation Events Boo Bash at Addison Oaks October 18 Climbing Tower: OCPR Red Oaks Nature Center Rock Days October 18 Bus: Wedding Shuttle from the Hilton to Addison Oaks October 18 Bus: Wedding Shuttle from the Marriot to the Captain's Club October 19 Obstacle Course: Imatter for Kids Community Walk at Booth Park October 20-23 Go Cache: Michigan Recreation & Park Association Event October 21 Bus (2): OCPR Adaptive Recreation OC Express TBD October 22 Bus: OCPR Adaptive Recreation Fall Color Tour October 23 Bus (2): OCPR Adaptive Recreation OC Express TBD October 25 Stage: Waterford Mott Cross Country Regionals at Hess Hathaway Park 171 SPDF 2015 - Week at a Glance Planning Guide Great Lakes, Great Rivers, Great Parks Forum Themes: Experience Detroit! Repurposing Resources, Urban Recreation Initiatives, Water Quality & Blue Economy, Trends in Recreation, Retrofitting Historical Resources Monday June 8 No Morning Session Pre -conference opportunities to be identified by Detroit Tourism Bureau Suggestions include: • DIA • Detroit Zoo Lunch: N/A Afternoon Session: 4pm-8pm CONFERENCE REGISTRATION at hotel (The Westin, Southfield) Dinner/Evening Activity 4pm-8pm Welcome Event at hotel HOSPITALITY ROOM at hotel (Westin Southfield) Tuesday June 9 Morning Session: HCMA Wolcott Mill Metropark • Farm Center/ Healthy Foods • Earth to Table Vision • Working Dairy Farm • Mill Operation • Historic Center • Development of a "Destination" Park Lunch: HCMA Wolcott Mill / Camp Rotary Afternoon Session: OCPR: Addison Oaks 1:30-3:30 pm-3 Tracks: 1. Campground operations, maintenance & recreation 2. Recreational Activities: Disc Golf, hiking, biking, boating 3. Trail Hike with Design, Development and Partnership overview 4:00-6:00 • Historic Buhl Estate • Planning Open House 6:00 Dinner & Entertainment: OCPR at Addison Oaks HOSPITALITY ROOM at hotel (Westin Southfield) Wednesday June 10 Morning Session: OCPR Red Oaks 9-11 am - 3 Tracks: 1. WRC partnership 2. Waterpark tour, operations, maintenance, safety & security 3. New Golf Course Recreation opportunities 11:15-12:15pm Lunch: OCPR at Red Oaks Waterpark 12:30 pm depart for St Clair Afternoon Session: HCMA Lake St. Clair Metropark • Parking lot Redesign • Storm Water Management • Large Pool Complex Maintenance/ Long- term Planning • Beach Management • On -site water testing / partnership w/UofM • HEART Lab • Community Relations Dinner & Entertainment: HCMA at Lake St. Clair Metropark— Thomas Welsh Activity Center No Hospitality Room Thursday June 11 Morning Session: OCPR Waterford Oaks 9-10:30 am - 3 Tracks: 1. NR / Storm Water Mgt Project 2. Geocache tour of park w/Mobile Rec overview 3. Bus Dev/ Planning Presentation 10:30-11:30 am • Transition to County Market Facility 11:30-12:30 pm Lunch: OCPR County Market 12:30 depart for afternoon tours Afternoon Session: 3 Tracks: 1. Orion Oaks & Independence • Dog Park • Upper Bushman Catch & Release • Park Tour& activities 2. Springfield & Rose Oaks • Ellis Barn • Activity Center • Partnerships • Boardwalks • NRTour 3. Rose Oaks & Springfield (alternate of above) 5:00 Dinner & Entertainment: HCMA at Indian Springs HOSPITALITY ROOM at hotel (Westin Southfield) Friday June 12 Morning Session: MDNR Outdoor Adventure Center 9:30am — 11:15:am • DNR Passport Story — Ron Olson • Detroit Riverfront Conservancy Story — Karen Slaughter— DuPerry • Outdoor Adventure Center Tour 11:30am—12:15pm Lunch: MDNR at Milliken St Park Shelter on the Riverfront/ inside the OAC Afternoon Session: 12:30pm — 2:00pm: 3 Tracks 1. Indoor Archery experience and Milliken State Park 2. RiverWalk tour and presentation by the Riverfront Conservancy 3. Dequindre Cut to Eastern Marker: 4 miles with presentations 2:00pm — 2:30pm BUS TO BELLEISLE 2:30pm — 3:30pm Bus Tour: General Island Adventure 3:45pm — 5:30pm: 5 Options for exploring Belle Isle 5:45 pm Dinner & Closing Celebration: MDNR Aquarium/Conservatory Garden lawn No Hospitality Room As of 09/09/14 172 ��/► ET ROVER PIPELINE LLC An ENERGY TRANSPERCompmw ROVER PIPELINE PROJECT Revised Preliminary Draft Resource Report 10 -Alternatives Docket No. PF14-14-000 ;C \ QIIsvIUC Man 1 " r Colunbtirlle ry 1 m------------- - - E.;fn. ow---L - W hbam Morns I,n Mom: Genesee I I ' r - rsb FW - 'Tate 'K 1 f Fltthing B C lrr f I r _ D..., R. - lum ua GL•IIFSEE i ' LI;•.er u tmry RJ- t , Avol.r Re- Oau,w ri Rd- rny Cr Utvl:irllIr�11aY Choy - Fllnf--1-~-� Hann,, rav 21 I ` MP 170 i GnPoc e,yce•Rm f _ 6vtrl2� - EB-t.; Rd1 i MP 160 t.ar•..t - 1 1--- Vernna i " wand Adas , MP 150 Durond; Blanc ,BT i MP 180 r � w 17rbndb � 9n Wlmore r � - n (i l MP120 MP130 - I MP140 �A;��-1- - -1------ c-",--'---- r F1 MP180 r f 0;e14 0`► w r - it ti ♦ r \ I Amrndi r , rtl Rd- LIRd'R Oil , I MP200 ' F Non to - ++ On ' 1f�71neo }2 I.U. 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Hud•on , .Berk"' Cent+r �PIIwk t Lyon c uhwV 1'r"1'._` -.Hamburg ` Lyon Falmrnuln� �-r,ca �. !P•i vat yyy ET ROVER PIPELINE LLC O Market Segment Mileposts ] •.[Mfl6T TIANVII ow"T - Market segment '��•rYl ET Rover Pipeline Project - - Oakland Alternative Oakland Alternative 0 25 5 10 lies I August 2014 Figure 10.5-3 Oakland Alternative ET Rover Pipeline, LLC 10-11 August 2014 173 V�UIJW_1Nl0 fteiyJ0IaA �' I "I k�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 1, 2014 AGENDA ITEM NO. 10 A FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jody Hall, Oakland County Corporation Counsel Submitted: September 25, 2014 Subject: Oakland Schools Construction Training Agreement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 8.1.4 Operational and Financial Sustainability Vision 1. Our vision is to maximize the efficiency and revenue capability of each park, recreation facility, program and service that will create a sustainable park system for all residents in the county to enjoy 2. 8.1.4.2 Strategies a. Establish a stronger, positive connection to Oakland County government services • Determine which of our services can be coordinated, along with an implementation strategy • Meet with respective departments to determine ways/methods to gain mutual cooperation (Strategic Plan 2008 Summary Report, Page 62-63) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 4.6: Fiscal Sustainability 1. Manage and develop OCPRC finances that will ensure the long-term provision of recreational services that meet the needs of Oakland County residents. a. Action K: Create a Partnership Protocol that includes tracking tools, application and acceptance procedures (Recreation Plan 2013-2017, Chapter 9: Page 45) 3. Park Vision and Facility Concepts a) Not Applicable 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Not Applicable 5. 2006 ADA Assessment Report a) Not Applicable PROJECT OVERVIEW 1. Construction Training Agreement (Need): 1. Design & construction purpose: a) As part of various capital and maintenance project considerations, staff have utilized students from the Oakland Schools, Oakland Technical Campuses to complete various projects. b) Projects have included classroom constructed Park Informational Kiosk and Arbors to an on -site constructed backwoods cabin at the Waterford Oaks Accessible Playground c) This construction training agreement will formalize consent of providing instructional labor for each project as authorized by OCPRC Executive Officer and Oakland Schools. 2. Design & construction considerations: a) Typical projects may range from installation of Park Informational Kiosks to small remodeling projects. 174 Page 2 b) OCPRC initiated projects will provide a real -world instructional learning atmosphere for the students, while completing projects that are needed by OCPRC. 3. Design program elements: a) Varies by project and will be identified within the scope of work for each individual project. 2. Design/Engineering Consultants & Construction Managers 1. Prime design consultants— OCPRC Staff 2. Construction manager —Not Applicable 3. Previous disc ussionslagenda dates 1. Included in within the Preliminary Commission Approval Schedule. 4. Funding considerations 1. Not Applicable 5, Project Timeline: 1. Varies by project 6. Fiscal Considerations: 1. Revenue: a) Not applicable 2. Expenditures: a) Reduces construction labor costs. 3. Anticipated annual depreciation (beginning in FY2015): a) Total Project costs: Varies by project. 4. Life -cycle of facility: a) Varies by projects 5. Cost recovery goals a) Service category goal Varies by project 7. Market Analysis: Not Applicable PROCUREMENT INFORMATION (Not Applicable) ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Five -Year Recreation Master Plan (relevant pages) 3. Attachment C — Construction Training Agreement 4. Attachment D — OCPRC Resolution STAFF RECOMMENDATION Staff recommends approval of the attached resolution to approve the construction training agreement (CTA) and authorize the Executive Officer to sign the CTA on a project by project basis, as long as the CTA is not changed. MOTION Move to adopt the proposed resolution to approve the Construction Training Agreement (CTA) and authorize the Executive Officer to sign the CTA on a project by project basis, as long as the CTA is not changed. 175 MISCELLANEOUS RESOLUTION IN RE: CONSTRUCTION TRAINING AGREEMENT To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, Oakland Schools offers a construction training program through its four technical campuses for high school students to gain knowledge in, and develop the skills necessary for, the construction industry; and WHEREAS, Oakland County Parks and Recreation Commission desires to provide to Oakland Schools and its students the opportunity to acquire such knowledge and skills by allowing the students to provide construction labor and support to Oakland County Parks and Recreation Commission for certain construction projects; and WHEREAS, the 2008 Strategic Master Plan specifically recommended strengthening connections and developing collaborative relationships; and WHEREAS, the Recreation Plan 2013-2017 further highlights the importance of transparent and consistent partnership agreements; and WHEREAS, Oakland Schools requires that entities participating in its construction training program execute a Construction Training Agreement ("CTA"); and WHEREAS, Oakland County Parks and Recreation staff and Corporation Counsel have negotiated and reviewed the attached CTA; and WHEREAS, Oakland County Parks and Recreation Commission staff recommends approval of the attached CTA between Oakland Schools and Oakland County Parks and Recreation Commission and recommends that the Oakland County Parks and Recreation Executive Officer be authorized to sign the CTA on a project by project basis, as long as the CTA is not changed. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the attached Construction Training Agreement and authorizes the Oakland County Parks and Recreation Executive Officer to sign the Construction Training Agreement on a project by project basis, as long as the CTA is not changed. Date: Moved by: Supported by: Ayes: Nays: 176 Construction Training Agreement This CONSTRUCTION TRAINING AGREEMENT ("the Agreement") is made as of the Effective Date between Oakland Schools, a Michigan Intermediate School district whose address is 2111 Pontiac Lake Road, Waterford, Michigan 48328 ("Oakland Schools") and the County of Oakland, through its statutory agent, the Oakland County Parks and Recreation Commission, a Michigan municipal corporation, whose address is 2800 Watkins Lake Road, Waterford, MI 48328 ("OCP"). RECITALS. A. OCP has a mission of creating recreational opportunities for all the people of Oakland County. B. Oakland Schools is the operator of four (4) Technical Campuses, being K-12 Vocational Technical Education Campuses located in Clarkston, Michigan (the "Northwest Technical Campus"), Walled Lake, Michigan (the "Southwest Technical Campus"), Royal Oak, Michigan (the Southeast Technical Campus") and Pontiac, Michigan (the "Northeast Campus") (each a "Campus" and collectively the "Campuses"). The Campuses may each provide, among other programs and courses, a Construction Technology Course for high school students to gain knowledge in, and develop the skills necessary for, the construction industry (the "Course"). C. Oakland Schools desires to provide to its construction students participating in the Course a hands-on experience working on a construction site, and OCP desires to provide to Oakland Schools and its students participating in the Course the opportunity to acquire such experience by allowing the students to provide construction labor and support to OCP for those construction projects agreed upon by the OCP and Oakland Schools. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and agreements hereinafter set forth, the Parties hereto agree as follows: L Purpose. The purpose of this Agreement is to set forth the terms, conditions and obligations of the Parties relative to the provision of labor and support by Instructors (as defined below) and students for the OCP construction project depicted, described and defined in Exhibit A, which is attached hereto and incorporated into this Agreement by reference (the "Construction Project"). 2. Term. The initial term of this Agreement shall commence upon the Effective Date and shall end upon the completion of Oakland Schools` duties and obligations relative to the Construction Project, unless earlier terminated as provided for herein (the "Term"). This Agreement may only be renewed upon the written agreement of the Parties. 3. Termination. Either Party may terminate this Agreement, without cause, effective on the latter of thirty (30) days after written notice is provided to the other Party of such termination or completion of all Construction Projects then in progress under this Agreement. Either Party may terminate this Agreement immediately for Cause. For purposes of this Agreement, the term "Cause" shall mean: a. A Party's failure to comply with any of the material terms of this Agreement after being given written notice by the other Party of such failure and the breaching Parry's failure to cure such condition within five (5) days after receipt of such notice. FINAL VERSION 177 b. A Parry's failure to competently perform the duties imposed upon said Party pursuant to this Agreement, and its failure to cure such condition within five (5) days after receipt of such written notice from the other Party. 4. Obligations of OCP. In addition to any other obligations of OCP set forth in this Agreement, OCP, as its sole cost and expense, shall: a. provide a qualified construction manager or general contractor and architect for the Construction Project, if applicable; b. if a construction manager, general contractor and/or architect is not engaged for the Construction Project, provide other appropriate personnel that are qualified to supervise and be in charge of the construction site and responsible for all construction work thereon at all times during the Construction Project; c. supply or cause the construction manager, general contractor, subcontractors or other third parties to supply all necessary building materials, equipment, labor (except for labor provided by Oakland Schools in accordance with Exhibit A of this Agreement), supplies, utilities, temporary heating, on -site storage and all other services necessary for the completion of the Construction Project; d. be solely responsible for and obtain all necessary licenses, permits and approvals required from all governmental or quasi -governmental authorities having jurisdiction over any of the work or construction under the Construction Project; e. require that all work for the Construction Project is completed in compliance with all applicable federal, state and local laws, rules, regulations, ordinances, building codes and building use restrictions; f, require that all contractors and/or subcontractors performing any construction work for OCP which Oakland Schools students will assist on are appropriately licensed, bonded and insured in accordance with all applicable laws, rules, regulations, codes and ordinances; g. provide proper working conditions for the health, safety and welfare of the students and other personnel on site in accordance with industry standards and applicable law; h. prepare or cause the construction manager, general contractor, subcontractors or other third parties to prepare, and provide to Oakland Schools, all necessary plans and specifications and proposed budgets for the Construction Project, if applicable; i. be responsible for the proper removal and disposal of all building materials and debris from the Construction Project site; j. be responsible for payment of all costs, fees and expenses of the Construction Project, including, but not limited to, those applicable costs, fees and expenses of the construction manager, general contractor, subcontractors or other third parties k. reasonably cooperate with Oakland Schools and the respective Campus(es) regarding any scheduling, construction timelines and requirements for the Construction Project, 2 FINAL VERSION 178 5. Obligations of Oaldand School. It is the understanding and agreement of the Parties that the Instructor and Course students who may perform work for the Construction Project are solely providing labor to assist OCP, or its construction manager, general contractor and/or subcontractors, in the performance of their respective construction duties in order to gain hands- on experience in the construction industry. Accordingly, Oakland Schools, at its sole cost and expense shall: assign a sufficient number of Oakland Schools' Instructor(s) and Course students to adequately perform and complete the assigned tasks of the Construction Project in accordance with the terms and conditions of this Agreement. 'These Instructors) and Course students are assigned to the Construction Project site throughout normal school hours (excluding transportation time), excluding Saturdays, Sundays and school breaks, school holidays or calamity days, although the students and/or duties may be divided into morning and afternoon shifts, and shall be subject to the issuance of all necessary permits and approvals from all governmental or quasi -governmental authorities having jurisdiction over any portion of the Construction Project and any limitations imposed by weather or other conditions out of the control of Oakland Schools; b. be responsible for supplying Instructors) to provide continuous supervision of the Course students while on the Construction Project site. The Instructor(s) shall be responsible for evaluating the skills and abilities of students and shall assign them to tasks consistent with their skills and abilities, subject to the approval of OCP; c. provide the Course students with customary tools necessary for the instruction and to permit the Course students to perform their assigned tasks on the Construction Project site. Oakland Schools shall also provide a tool trailer, telephones for use of the Instructors on -site, portable toilet(s) for the use by Instructors and Course students on Construction Project site if necessary; and provide or arrange for the transportation of the Course students to and from the Construction Project site. Oakland Schools acknowledges that there may not always be sufficient parking available at the Construction Project site for all students to park their personal vehicles, and Oakland Schools agrees to make reasonable efforts to keep the number of Course students driving their personal vehicles to the Construction Project site to a manageable level; and d, reasonably cooperate with OCP regarding any scheduling, construction timelines and requirements for the Construction Project. 6, Construction Project Fee. The Parties agree that a fee is required to be paid by OCP for miscellaneous expenses incurred by Oakland Schools during the Construction Project as set forth in Exhibit A (the "Construction Project Fee"). Oakland Schools' Executive Director of Career Focused Education may, in his/her sole discretion, waive all or a portion of the Construction Project Fee. 7. Instructors and Course Students, For purposes of this Agreement, Instructors are staff/personnel of Oakland Schools and Course Students are students of Oakland Schools and neither shall be classified as volunteers of OCP. 8. Insurance of Oakland Schools. Oakland Schools shall procure and maintain the following Insurances throughout the Term of this Agreement: (1) Comprehensive General Liability, including coverage for personal injury and property damage, with limits of One Million Dollars ($1,000,000) per occurrence, and Two Million Dollars ($2,000,000) in the aggregate; (2) 3 FINAL VERSION 179 Automobile Liability with a combined single limit of One Million dollars ($1,000,000) per accident; and (3) Workers Compensation as required by law. All such policies of insurance shall name OCP as an additional insured, and shall provide that the policies cannot be modified or terminated without at least thirty (30) days' prior written notice to OCP. A copy or copies of all policies of insurance and/or certificates of insurance in form satisfactory to OCP shall be provided by Oakland Schools, prior to the commencement of any work or activities by the assigned Instructors and Course students to the Construction Project. 9. Insurance of OCP. OCP represents and warrants that it is self -funded or has insurance policies for liability insurance including bodily injury claims, general liability claims and property damage claims, and that such self-insurance provides coverage for the acts or omissions of OCP's officials, directors, board members, council members, commissioners, employees and agents. OCP shall provide Oakland Schools with written proof of self -funding prior to the commencement of any work or activities by the assigned Instructors or Course students to the Construction Project. 10. Liability. Each Party shall be responsible for any Claim made against that Party by a third party, and for the acts of its employees or agents arising under or related to this Agreement. In any Claim that may arise under or related to this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including any attorney fees. Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim. Except as otherwise expressly provided in this Agreement, neither Party shall be liable to the other Party for any consequential, incidental, indirect, or special damages of any kind in connection with this Agreement. For the purposes of this Agreement a "Claim" is defined as any alleged loss, claim, complaint, demand for relief or damage, suit, cause of action, proceeding, judgment, deficiency, liability, penalty, litigation, cost, and expense, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, reasonable investigation expenses, reasonable litigation expenses, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. Notwithstanding the foregoing, nothing in this Agreement shall be construed as a waiver of governmental immunity by either Party. 11. Warranties. OCP warrants that it has sufficient funds to complete the Construction Project set forth in Exhibit A and all of OCP's obligations under this Agreement. The Parties agree that OCP, or its construction manager, general contractor, subcontractor(s), architect or other applicable third party shall be responsible to provide any warranties for the Construction Project, including but not limited to, warranties against defects in materials and workmanship. Oakland Schools, its employees, the Instructors and Course students shall provide no representations or warranties, express or implied, with respect to any work, buildings, structures, components and/or systems built under the Construction Project and OCP hereby expressly DISCLAIMS any such warranties or representations and hereby WAIVES any claim against Oakland Schools, its employees, the Instructors and Course students regarding any such warranties or arising out of the Construction Project. 12. Compliance of Law/Non-Discrimination. OCP and Oakland Schools shall comply with all federal, state, and local laws, rules, and regulations as they relate to the Construction Project, 4 FINAL VERSION 180 including those which prohibit discrimination because of race, color, religion, national origin or ancestry, age, gender, height, weight, marital status, or disability. 13. Miscellaneous. Notices. All notices, consents, approvals, requests and other communications, herein collectively called "notices," required or permitted under this Agreement shall be given in writing, signed by an authorized representative of Oakland Schools or OCP and mailed by certified or registered mail, return receipt requested, personally delivered, sent by overnight courier or sent by facsimile or electronic mail transmission to the other Party as follows: Oakland Schools: Oakland Schools Attn: Superintendent 2111 Pontiac Lake Road Waterford, Michigan 48073 Fax: (248) 209-2206 With a Copy to: Oakland Schools Attn: Director of Legal Affairs 2111 Pontiac Lake Road Waterford, Michigan 48073 Fax: (248) 209-2018 OCP: Oakland County Parks and Recreation Commission Attn: Chief of Parks Facilities, Maintenance, and Development 2800 Watkins Lake Road Waterford, Michigan 48328 Fax: (248) 858-1683 With a Copy to: Oakland County Attn: Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3`d Floor Pontiac, M148341 Fax: (248) 85 8-1003 Unless otherwise provided for in the Agreement, all such notices, certificates or other communications shall be deemed served upon the date of personal delivery, the day after delivery to a recognized overnight courier, the date of the transmission by facsimile or other electronic means is verified or two days after ailing by registered or certified mail. Any Party may be notice given under this Agreement designate any further or different addresses or recipients to which subsequent notices, certificates or communications hereunder shall be sent. b. Entire Agreement. This Agreement sets forth all the covenants, agreements, stipulations, promises, conditions and understandings between Oakland Schools and OCP concerning the Construction Project. Neither Oakland Schools, nor its respective Board members, employees, attorneys, consultants, advisors, agents, representatives or students, have FINAL VERSION 181 made any covenant, agreement, stipulation, promise, condition or understanding, warranty or representation, either oral or written, other than set forth herein. c. Amendment. This Agreement shall not be modified, altered or amended except by written agreement duly executed by Oakland Schools and OCP. d. Invalidity of Particular Provision. The invalidity of any article, section, subsection, clause or provision of this Agreement shall not affect the validity of the remaining sections, subsections, clauses or provisions hereof which remain valid and be enforced to the fullest extent permitted by law. e. Cautions. The captions in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit, enlarge or describe the scope or intent of this Agreement nor in any way shall affect this Agreement or the construction of any provision hereof. f. Waivers. A Party may not waive any default, condition, promise, obligation or requirement applicable to the other Party hereunder, unless such waiver is in writing signed by an authorized representative of such Party and expressly stated to constitute such waiver. Such waver shall only apply to the extent given and shall not be deemed or construed to waive any such or other default, condition, promise, obligation or requirement in any past or future instance. No failure of Oakland Schools or OCP to insist upon strict performance of any covenant, agreement, term, or condition of the agreement, term, or condition of this Agreement or to the exercise any right or remedy in the event of default, shall constitute a waiver of any such default of such covenant, agreement, term or condition. g. Governing Law. This Agreement shall be governed by, construed and enforced in accordance with, the laws of the state of Michigan. Both Parties agree, consent and submit to the personal jurisdiction of any competent court of jurisdiction in Oakland County, Michigan, for any action brought against it arising out of the Agreement. Both Parties also agree not to commence any action against the other Party because of any matter whatsoever arising out of, or relating to, the validity, construction, interpretation and enforcement of this Agreement, in any courts other than those in the County of Oakland, State of Michigan. h. Successors and Assigns. The covenants, conditions and agreements in this Agreement shall be binding upon and inure to the benefit of Oakland Schools and OCP, their respective legal representatives, successors and assigns. OCP agrees that it shall not assign this Agreement except upon written consent of Oakland Schools. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all such counterparts shall together constitute one and the same instrument. j. Effective Date. The Effective Date of this Agreement is the date the last Party executes the Agreement. k. Government Function. The work performed by Oakland Schools and OCP pursuant to this Agreement is a governmental function. It is the intention of the Parties hereto that b FINAL VERSION 182 this Agreement shall not be construed to waive the defense of governmental immunity held by either Party. 1. Instructor. For purposes of this Agreement, the term "Instructor" shall mean a certified teacher with the appropriate expertise in the applicable facet of the construction trades industry. in. Authorized Signatorv. Both Parties represent that the individual executing this Agreement is duly authorized by, and has the authority to execute this Agreement and bind, the respective Party. [Signatures on follo►ving page] 7 FINAL VERSION 183 WHEREAS, Oakland Schools and OCP, by and through their duly authorized representatives, have executed this Construction Training Agreement as of the Effective Date. OAKLAND SCHOOLS OAKLAND COUNTY PARKS AND RECREATION COMMISSION By: By: Dr. Vickie Markavitch Its: Superintendent Its: Dated: Dated: 8 FINAL VERSION 184 EXHIBIT A Construction Project Name of Construction Project: Description of Construction Project (attach any drawings if necessary): Anticipated Commencement Date of Construction Project: Anticipated Completion Date of Oakland Schools' tasks of Construction Project: Name of Primary Oakland Schools Technical Campus*: * - Oakland Schools reserves the right to assign additional students from the Campuses' Courses to assist in the completion of elements of the Construction Project as needed and as determined within the sole discretion of Oakland Schools, Construction Project Fee**: ** - The Parties agree that due to the nature of the aforementioned Construction Project, OCP shall pay Oakland Schools a fee in the amount of S ("Construction Project Fee"). Oakland Schools agrees to issue an original invoice to OCP and OCP shall remit payment to Oakland Schools on or before the completion date of the Construction Project. Upon request of OCP, Oakland Schools agrees to provide reasonable documentation to support the expenses and costs contained in the invoice. The Executive Director of Career Focused Education may, within his/her sole discretion, waive all or a portion of the Construction Project Fee. 9 200367498.6 22346/094773 FINAL VERSION 185 Five -Year Parks and Recreation Master Plan 2013-2017 Table 23: Objective 4.6 — Fiscal Sustainability OBJECTIVE 4.6: FISCAL SUSTAINABILITY OBJECTIVE PERFORMANCE INDICATORS Manage and develop OCPRC finances that will ensure the long-term provision of recreational services that meet the needs of Oakland County residents' ACTIONS SERVICE PORTFOLIO Performance metrics related to fiscal management, revenue generation and cost recovery are under development TRACKING METRICS ■ Service inventory and assessment completed in FY2013 ■ Cost recovery target determined in FY2013 A. Develop the service portfolio to assess all services M Implementation and policy recommendations provided by OCPRC and establish cost recovery complete in FY2013 targets a Update service portfolio in FY2017 concurrent with preparation of the Five -Year Recreation Master Plan 2018-2022 B. Review and update pricing policy to reflect updated Updated pricing policy approved by Parks cost recovery goals Commission and in place in FY2015 C. Implement cost recovery model and resource allocation philosophy and track results ■ Development of staff work plan for implementation in place by FY2014 ■ Consultant -assisted training of staff for implementation in place by FY2014 ■ Seasonally adjusted revenue, expense and cost recovery targets are in place by FY2014 ■ Monthly staff reports generated by RecTrac that track revenue, expense, participation, and calculate cost recovery are distributed to guide staff in adjusting pricing/marketing strategies- in use beginning FY2014 ■ Quarterly reports that compare cost recovery trends with targets and report on adaptive strategies are distributed to Parks Commission beginning FY2014 ■ Review cost recovery goals annually as part of budget process beginning FY2013 in preparation for FY2014 budget ' See Chapter 4: Budget and Finance and Chapter 3: Organizational Structure for supporting information for this objective Page 44=AKLANQ Roil] ►IIII W 11IM 186 Five -Year Parks and Recreation Master Plan 2013-2017 CAPITAL EXPENDITURES D. Implement a protocol for evaluating proposed capital expenditures, both planned and unplanned, that is guided by facility plans (FOM/FM) MAJOR MAINTENANCE E. Establish a Maintenance Fund Program from unrestricted net assets to streamline planning and budgeting for major maintenance (FS with FOM/FM and AMT) INDIRECT COST ALLOCATION F. Develop a plan to allocate indirect expense (including staff expense) to the budget centers responsible for delivery of park and recreation services and link CAMS with PeopleSoft (FS with AMT) CONTRIBUTIONS PLANNING ■ CIP/MM Forecast incorporates protocol beginning FY2014 ■ Evaluation and recommendations for Maintenance Fund Program complete by the end of FY2014 ■ Indirect Cost Allocation Plan complete by the end of FY2014 ■ Five -Year Contributions Plan in use by the G. Develop a Five -Year Contributions Plan that beginning of FY2014 includes planning and targets for grants, donations M Update annually by beginning of fiscal year and sponsorships; update annually (BSD/RD) K Track targeted outcomes using RecTrac Conduct policy review relevant to Contributions in two phases: ■ Phase 1: Consult with Oakland County departments (Fiscal Services, Purchasing, Risk Management and Corporation Counsel) to review Oakland County Government policy and procedure (BSD/RD) ■ Phase 2: Develop OCPRC procedures to cooperate with Oakland County policies and procedures; recommend updates or creation of OCPRC policy as appropriate (BSD/RD and BSD/OD) I. Develop a structured partnership with Oakland Parks Foundation (BSD/RD) CONTRIBUTIONS MANAGEMENT J. Create a Grant Protocol that includes tracking tools, application and acceptance procedures (BSD/RD) Create a Partnership Protocol that includes tracking tools, application and acceptance procedures (Partnership Team) ■ Phase 1: Complete Oakland County government policy/procedure review by end of FY2014 ■ Phase 2: See Objective ... ■ Designate a staff liaison to the Oakland Parks Foundation by Qtr 3 of FY2013 ■ Provide a prioritized project list by the beginning of FY2014 and update annually Grant Protocol in use by beginning of FY2014 Partnership Protocol in use by beginning of FY2014 L. Create a Donations Protocol that includes tracking tools, application and acceptance procedures Donation Protocol in use by beginning of FY2014 (BSD/RD) =AKLAND 11A ► I I'd W_1 IM Chapter 9: Strategic Action Plan — Page 45 187