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Agendas/Packets - 2014.12.10 - 40257
MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:00 a.m. on Wednesdav, December 10, 2014, at Oakland County Parks and Recreation Administration Office, located at 2800 Watkins Lake Road, Waterford, Michigan 48328. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III GregoryC. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com AIqANDCOUNTYPARKS November 26, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, December 10, 2014 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Executive Officer Next Meeting: Tuesday, January 13, 2015 64,, 2:00 mm. x Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328 * Date subject to OCPR Commission approval. `'A ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, December 10, 2014 9:00 AM Agenda Page #'s Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-12 5. Approval of Minutes: Regular Meeting of 11/05/14 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 7. CONSENT AGENDA: 13-14 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 10/31/14 (FM 01, FY15) Receive &File J. Phelps 248.858.5319/D. Stencil 15 B. Monthly Revenue and Expenditure Comparison Report for Month Ending 10/31/14 (FM 01, FY15) Receive &File J. Phelps/D. Stencil 16 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 10/31/14 (FM 01, FY15) Receive &File J. Phelps/D. Stencil 17-19 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 10/31/14 (FM 01, FY15) Receive &File J. Phelps/D. Stencil 20-21 E. 4th Quarter Contributions Report Receive & File B. Stepp 858.4636/1). Stencil 22-23 F. 4th Quarter Temporary Use Permit Report Receive & File B. Stepp/D. Stencil 24-25 G. 4th Quarter Sponsorship Revenue Report Receive & File B. Stepp/D. Stencil 26-27 H. FY 2014 Year -End Contributions Report Receive & File B. Stepp/D. Stencil 28-29 1. FY 2014 Year End Temporary Use Permit Report Receive & File B. Stepp/D. Stencil 30-31 J. FY 2014 Year -End Sponsorship Revenue Report Receive & File B. Stepp/D. Stencil 32 K. FY 2015 Non-CIP Projects Update Receive & File M. Donnellon 858.4623/D. Stencil 33 L. Preliminary CIP Schedule Receive & File M. Donnellon/D. Stencil 34 M. OCPR FY 2014 Year -End Report Receive & File J. Phelps/D. Stencil 35-36 N. FY 2014 4th Quarter Purchasing Report Receive & File P. Castonia 858.0909/1). Stencil 8. REGULAR AGENDA: 37-39 A. Proposed 2015 Rules and Regulations Information/Approval J. Dunleavy 858.4647 40-52 B. Project Construction Approval: Groveland Oaks Campground Utilities Information/Approval M. Donnellon 53-54 C. OCPR Commission Proposed 2015 Meeting Dates Information D. Stencil/G. Fisher 3 9. STAFF REPORTS: A. Participation and Program Review 10/31/14 FY2015 Month O1 55-56 B. Food and Beverage Committee/Consultant Update 57-75 C. Golf 2013-2014 Report 76-98 D. Dixie Gully Run II Event Outcomes Report 99-111 E. Proposed Adventure Recreation Park- Groveland Oaks West Report Update/Projected Process Timeline 112-201 F. Oakland County Parks and Recreation Greenhouse Update 202-235 G. Executive Officer's Report H. Executive Committee Update 10. OLD BUSINESS 11. NEW BUSINESS 12 CLOSED SESSION: A. Land Acquisition Program Update B. Personnel Matter 13 ADJOURN Receive and File T. Fields 858.0914/J. Dunleavy/T. Hughes 343.10114 Receive and File P. Castonia/D. Stencil Receive and File T. Hughes/S. Wells 858.4634/P. Simpson 437.1495 Receive and File M. Prowse 249.2801/D. Folland 736.9087 Receive and File D. Stencil/S. Wells/M. Prowse/D. Folland/ Ron Olson, MDNR Receive and File M. Donnellon/S. Wells/M. Prowse Receive and File D. Stencil Receive and File G. Fisher Next Meeting: 2:00 p.m. on January 13, 2015 (schedule subject to OCPR Commission approval) Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 • NOTE: ALL PHONE NUMBERS ARE AREA CODE (248) UNLESS OTHERWISE NOTED. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 0 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 5, 2014 Vice Chairman VanderVeen called the meeting to order at 9:04 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Gregory Jamian, Robert E. Kostin, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long ALSO PRESENT: Oakland County Parks and Recreation Oakland County Fiscal Services Oakland County Corporation Counsel Wright & Filippis APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of P & R Operations Phil Castonia, Business Development Rep. Sandy Dorey, Recreation Program Supervisor Mike Donnellon, Chief -Park Fac. Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. - N. District Terry Fields, Chief-Rec.Programs and Services Tom Hughes, Chief -Park Ops. & Maint.- S. District Karen Kohn, Supervisor -Administrative Services Melissa Nawrocki, Recreation Specialist Meagan Shafto, Comm. & Mrktg. Technical Assistant Desiree Stanfield, Supervisor -Comm. & Marketing Jeff Phelps, Fiscal Services Supervisor II Jody Hall, Asst, Corporation Counsel Nancy Hakala Moved by Mr. Kostin, supported by Mr. Jamian to approve the agenda as submitted. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Reqular OCRC Meetinq September 3, 2014 Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the minutes of the October 1, 2014, OCPR Commission meeting as submitted. 5 (Commission Meeting, November 5, 2014) AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Commissioner Baumhart congratulated Commissioners Scott, McGillivray and Long on their successes in the November 4, 2014 Oakland County Board of Commissioners election. PRESENTATION: Sandy Dorey, Recreation Program Supervisor, presented a plaque to Nancy Hakala of Wright & Filippis/Filippis Foundation in recognition of their 2014 sponsorship of $10,000 for Adaptive Recreation Programs with Oakland County Parks and Recreation. CONSENT AGENDA: All items are considered to be routine by the OCPR Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commission member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 8A. Motion - Receive and file the Fiscal Services OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Endinq September 30, 2014 (FM 12, FY14) 8B. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure Comparison Report for Month Endinq September 30, 2014 (FM 12, FY14) 8C. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure Average Comparison Report for Month Endinq September 30, 2014 (FM 12, FY14) 8D. Motion - Receive and file the Capital Improvement Proiects Budget to Actual Report & Statement of Net Position for Month Endinq September 30, 2014 (FM 12, FY14) 8E. Motion - Receive and file the FY 2014 Non-CIP Proiects Update 8F. Motion - Receive and file the Preliminary CIP Schedule 8G. Motion — Approve the Facilities Maintenance Transfer to the cost centers specified below: L (Commission Meeting, November 5, 2014) Cost Center Dept Program Account Amount Cost Center Dept Program Account Amount ACC 5060417 160044 730199 $ 29,731.00 RDD 5060729 1600 70:73 0814 $ 984.00 . ACC 5060417 160044 730198 $ 1,094.00 RDG 506032B 160010,730198 $ 2,972.00 ACC 5060417 160044 730198 $ 234,00 RDG 5060328 160010 ;730814 $ 2,165.00 RDP 5060751 160070 730814 $ 11,357.00 ACC 5060417 160044 730198 $ 1,031.00 RDP 5060751 160070 730814 $ 5,013.00 ACC 5060417 160044 730198 $ 25,050.00 RDP 5060751. 160070;730814 $ 464.00 ACC 5060417 160044 730198 $ 574.00 RDP 5060751 160070,730914 $ 1,004.00 ACC 5060417 160044 73D814 $ 61,297.00 RDP 5060751 160070 730814 $ 18,888.00 ADD 5060715 160070 730198 $ 3,820,00 RSE 5060760 160070 730814 $ 2,115.00 AD D 5060715 160070 730814 $ 40,810.00 RSE 5060760 160070,730814 $ 836.00 ADD 5060715 160070 730814 $ 960.00 RSE 5060760 160070:730814 $ 1,004.00 ADD 5060715 160070 730814 $ 1,004.00 RSE 5060760 160070730314 $ 19,861.00 CAT 5060870 160210 730814 $ 1,004.00 RW P 5060831 160210 730198 $ 2,480.00 RW P 5060831 160210 730814 $ 9,470.00 GLC 5060427 160044 730198 $ 6,400.00 SAC 5060430 160044 730198 $ 15,680.00 GLG 5060327 160010 730814 $ 464.00 SAC 5060430 160044 730814 $ 4,348,00 GLG 5060327 160010 730814 $ 1,004.00 SAC 5060430 160044,730198 $ 3,500.00 GRV 5060720 160070 730914 $ 464.00 SAC 5060430 160044,7301314 $ 14,622.00 GRV 5060720 160070 730814 $ 1,004,00 SPG 5060330 160010 730814 $ 477.00 GRV 5060720 160070 730814 $ 2,130.00 SPG 5060330 160010 730814 $ 1,212.00 HGH 5060765 160070 730814 $ 1,919,00 SPG 5060330 160010 730814 $ 472.00 HGH 5060765 160070 730814 $ 557.00 SPG 5060330 160010730814 $ 765.00 SPG 5060330 160010 730614 $ 464.00SPG HGH 5060765 160070 730814 $ 1,004.00 5060330 160010 730814 $ 1,004.00 HGH 5060765 160070 730814 $ 23,882.00 SPG 5060330 160010 730198 $ 21,391.00 1N D 5060725, 160070 730814 $ 2,520.00 W 8X 5060845 160210 730914 $ 10,404.00 IN D 5060725 160070 730198 $ 3,450.00 W LG 5060326 160010 73019E $ 4,080.00 IN D 5060725' 160070 730814 $ 660.00 W LG 5060326 160010 730814 $ 464.00 IN D 5060725 160070 730814 $ 6,000.00 W LG 5060326 160010;730814 $ 1,004.00 IN D 5060725 160070 730814 $ 35,770.00 W TR 5060735 160070730198 $ 25,615.00 IN D 5060725 160070 730814 $ 560,00 W TR 5060735 160070 730814 $ 14,697.00 IN D 5060725 160070 730914 $ 1,004.00 W TR 5060735 160070i730914 $ 5,656.00 W TR SG60735 160070!730B14 $ 464.00 LYP 5060755 160070 730814 $ 936.00 W TR 5060735 160070:730814 $ 1,004,00 LYP 5060755 160070 730814 $ 1,004.00 W TR 5060735 160070:730198 $ 7,800.00 O RN 5060724 160070 730914 $ 36,895.00 FM 5060910 160430;730198 $(509,764.00) 0 RN 5060724 160070 730814 $ 998.00 O RN 5060724 160070 730814 $ 1,004.00 TOTAL $ 8H. Motion —Approve the transfer of funds from the account 50800-5060101-160000-730789 General Proqram Administration in the amount of $30,935 to cost centers incurring "Green Initiatives Internal Fund" related expenses in FY2014, as specified below: Cost Center Dept Proqram Account Amount ADM 5060101 ' 160000 730789 General Program Administration $ (30,935.00) ADM 5060101 160000 730198 Building Maintenance Charges $ 20,974.00 ADM 5060101 160000 750399 Office Supplies $ 1,403.00 ADM 5060101 160000 750504 Small Tools $ 399.00 SPG `5060330 ' 160010 730814 Grounds Maintenance $ 568.00 SPG 5060330 160010 730198 Building Maintenance Charges $ 1,989.00 VVLG '5060326 ' 160010 130814 Grounds Maintenance $ 1,481.00 GRV '5060720'160070 730198 Building Maintenance Charges $ 1,106.00 IND '5060725 ` 160070 750504 Small Tools $ 1,507.00 SAC F5060732 ` 160070 730198 Building Maintenance Charges $ 960.00 VVT R 5060735 160070 750504 Small Tools $ 548.00 Total $ - And, to transfer from the Amount Available for Capital Improvement and Capital Equipment in the amount of $70,369.84 to the items specified below: 7 (Commission Meeting, November 5, 2014) ICAPr1AL IMPROVEt EW/EQUIPMENT: IGKWandOaks Park CRV ( CiP#1967 $ 151519-841 GoMand Oaks Park GRV Caplal Equipment GL 165200 $ 27,425.00 Addison Oaks Pad< ADO Capital Equipment CL 165200 $ 27,425.00 f TOTAL $ 70,369.841 Moved by Mr. Scott, supported by Mr. Jamian to approve Items 8 A-H under the Consent Agenda. Commissioner VanderVeen requested that the Golf Course revenues and expenses and the Conference Center revenues and expenses be listed separately on the financial reports in the future. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: Proposed FY 2015 Fees and Charges Moved by Mr. Baumhart, supported by Mr. Nash to approve the proposed 2015 Fees and Charges, as recommended, effective January 1, 2015, The Commission and Executive Officer Daniel Stencil commended staff for all the hard work in compiling the data and preparing the reports for the 2015 OCPR Fees and Charges. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. Glow -in -the -Dark Putt -Putt Golf Equipment Purchase Moved by Mr. McGillivray, supported by Mr. VanderVeen to award the bid for the purchase of Cosmic Putt -Putt Golf Lighting from Off Course Productions of LaGrange, Kentucky, at a cost of $6,663.81, and to transfer $6,663,81 from the Amount Available for Capital Improvement and Operating Equipment to the FY 2015 Operating Equipment Budget. AYES: Baumhart, Fisher, Jamian, Kostin, McGillivray, Nash, Scott, VanderVeen (8) NAYS: (0) 8 Motion carried on a voice vote. (Commission Meeting, November 5, 2014) STAFF REPORTS. Participation and Program Review FY 2014, Month 12 Staff provided the Participation and Program Review report for FY 2014, Month 12 that included a photo presentation of recent programs and events. In conjunction with Oakland Parks Foundation, OCPR conducted a Photo Contest of pictures taken in Oakland County Parks with assistance from photographer Linda Solomon and Tony Bennett at The Somerset Collection. The first-piace winner was a 16-year old high school student from Brandon Township. Staff indicated it was a great event and has plans for this event again in 2015. A draft of the 2014 Annual Report was submitted to the Commission. Staff requested input and suggestions for modifications to be submitted to staff before November 20, 2014. After having a discussion on the proposed Off Road Vehicle Park, Commissioner VanderVeen requested staff provide the total number of registered vehicles in southeast Michigan that have an ORV sticker issued by the State of Michigan. Commissioner Kostin advised that he attended the Dixie Gully Run II event the weekend of November 1 St and had wonderful things to say about the event. Commissioner Jamian expressed that he is concerned we may be missing some of the core things to offer at the nature centers. We should be providing state-of-the-art displays at our nature centers and facilities. OCPR needs to beef up what we have — have first-class educational exhibits, presentations and amenities. RPS will be preparing a plan for 2015 and beyond and also conducting brainstorming sessions. Staff will be looking at all future events and beef things up to make it a first-class experience for the patrons. Commissioner McGillivray suggested the Red Oaks Nature Center and park area would be a great location to promote a haunted hayride in the future. It could bring in more people to the Red Oaks Nature Center facility and quite possibly raise more funds in the process. He also commended staff on the great job at the facility and the trails. In addition, he had received a request that the tree house be brought back in to the Red Oaks Nature Center. Commissioners VanderVeen and McGillivray both commended the Recreation Programs staff for doing a great a great job with the programs and events. Chairman Fisher expressed that the Commission is looking forward to receiving the financial information on the ORV's in order to determine if the proposed facility will be able to break even and support itself, as this would be a long-term project. E (Commission Meeting, November 5, 2014) Communications and Marketing Updates Desiree Stanfield provided an update on the status of the OCPR Communications and Marketing. Some of the key areas included promotions on the Ellis Barn for weddings, rebranding and renaming of the waterparks which includes a contest and developing new logos, special events, radio announcements, broadcasts, heroes weekend, butterfly event press release e-blasts and Facebook. The Commission questioned who actually has the authorization to name the parks. Staff indicated they would check it out and report back to the Commission. Other topics included: logos for branding initiatives, season passes, revamping webpages, group sales and sponsorships. The Commission asked about the status of the Marketing Committee, what happened and where do we stand today and also the survey that was to be sent out. Staff is currently making final revisions to the draft of the RFP and will be reporting back to the Executive Committee next month. The Commission requested that for the photo contest next year that staff include the name of the park where the pictures were taken. Commissioner Jamian inquired as to whether our staff had contacted the Oakland County Board of Commissioners regarding collaboration with marketing and branding — countywide — possibly branding the County and the Parks in the same manner. CIPIMaintenance Proiiects Quarterly Update Chief of Park Facilities Maintenance and Development Mike Donnellon provided the Commission with an update on the OCPR Capital improvement Plan and Maintenance projects in 2014 and those planned for 2015. This also includes those projects that have been finalized and closed out in the financial system. Commissioner Fisher requested when a project is closed out in the future that a report be included in the agenda packet that shows if the project was completed over/under budget, if it was completed ahead of schedule and if any of the contingency funds were used. It was also requested that an annual report with this information be completed by the end of the each fiscal year, which is September 30th Food 1 Beverage 1 Golf Update Staff advised that the Food and Beverage Committee is still working on the following: • Finalizing the RFP for White Lake Oaks and Lyon Oaks for food and beverage operations and golf services. • On -site visits of facilities on November 20th • The bids will be due December 1s' • Food and Beverage Committee meeting December 10th after the OCPR Commission meeting 10 (Commission Meeting, November 5, 2014) REVISED Item 5 — Page 11 Rose Foote Catering is now at Springfield Oaks and getting prepared for next season Catering recruitment for preferred catering list Self -Operations for Concessions for waterparks and campgrounds Executive Officer's Report: In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - Addison Oaks Kitchen Storage Unit, put an addition on building - Design Competition for Waterford Oaks — there were 6 submittals - Communications & Marketing now provide full-length stories of innovations at OC Parks - County market article in RPS magazine - Joint Permit Sales final report for 2014 - Updated general brochure and campground brochure Executive Committee Update (REVISED) Chairman Fisher advised the Executive Committee discussed the Gera , uniiGatmens and Markethi eatin.p a Nature Center Committee and was seeking volunteers from the Commission to serve on the committee. It was determined that Commissioner McGillivray, Commissioner Baumhart and Chairman Fisher will serve on the committee. In addition, the Executive Committee has been working on amending the Unrestricted Net Asset Policy and will be bringing a recommendation to the Commission in the next few months. There was also discussion on the financial report for the ORV, the Marketing & Branding Committee and the primary focus of that committee, and the annual process of the Executive Officer's evaluation. Proposed 2015 OCPR Commission Meetinq Schedule The December OCPRC meeting will be on the second Wednesday - December 10, 2014, at Waterford Oaks. It is being proposed to schedule the 2015 OCPRC meetings on the second Tuesday of each month. The Oakland County Board of Commissioners will make committee appointments in December. The OCPR Commission could determine the best dates for the 2015 meetings after those appointments are made. It was recommended that discussion on this topic be postponed until the December OCPRC meeting. OLD BUSINESS: iere was no old business to report. (Commission Meeting, November 5, 2014) Rose Foote Catering is now at Springfield Oaks and getting prepared for next season Catering recruitment for preferred catering list Self -Operations for Concessions for waterparks and campgrounds Executive Officer's Report: In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - Addison Oaks Kitchen Storage Unit, put an addition on building - Design Competition for Waterford Oaks — there were 6 submittals - Communications & Marketing now provide full-length stories of innovations at OC Parks - County market article in RPS magazine - Joint Permit Sales final report for 2014 - Updated general brochure and campground brochure Executive Committee Update Chairman Fisher advised the Executive Committee discussed the Communications and Marketing committee and was seeking volunteers from the Commission to serve on the committee. It was determined that Commissioner McGillivray, Commissioner Baumhart and Chairman Fisher will serve on the committee. In addition, the Executive Committee has been working on amending the Unrestricted Net Asset Policy and will be bringing a recommendation to the Commission in the next few months. There was also discussion on the financial report for the ORV, the Marketing & Branding Committee and the primary focus of that committee, and the annual process of the Executive Officer's evaluation. Proposed 2015 OCPR Commission Meetinq Schedule The December OCPRC meeting will be on the second Wednesday - December 10, 2014, at Waterford Oaks. It is being proposed to schedule the 2015 OCPRC meetings on the second Tuesday of each month. The Oakland County Board of Commissioners will make committee appointments in December, The OCPR Commission could determine the best dates for the 2015 meetings after those appointments are made. It was recommended that discussion on this topic be postponed until the December OCPRC meeting. OLD BUSINESS: There was no old business to report. 11 (Commission Meeting, November 5, 2014) NEW BUSINESS: There was no new business to report. ADJOURNMENT: Meeting adjourned at 10:40 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 12 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA . ... 111"II,l ''1 .,, .ro'�M�..... i]mr �w�u rRAu�'���ramrt ten, DECEMBER 10, 2014 AGENDA ITEM NO. ZA-D FISCAL SERVICES -- P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor 11 Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: November 20, 2014 Subject: Consent Agenda — OCPR Monthly Financial Reports 7. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT October, 2014 (FM 1, FY 2015) 7. B. REVENUE AND EXPENDITURE COMPARISON REPORT October, 2014 (FM 1, FY 2015) 7, C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT October, 2014 (FM 1, FY 2015) 7. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION October, 2014 (FM 1, FY 2015) 13 OAKLAND COUNTY PARKS AND RECREATION COMMISSIOA REVENUE AND EXPENDITURE BUDGETTO ACTUAL REPORT FM i FY 2015 (FOR MONTH ENDING 10/311i4) 2014 YEARTO (OVER), % REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: MiitageTax $11,702,000,DO $543,66 $11,701,456.34 0.0°/ Other 255,525.00 (31,745.11) 287,270.11 -12.4°/, GLEN OAKS GOLF COURSE 812,000.00 29,367.91 782,632.09 3.61A LYON OAKS GOLF COURSE 1,219,500.00 60,328.81 1,159,171,19 4.9% RED OAKS GOLF COURSE 336,700.00 15,081A2 321,618,811 4.5% SPRINGFIELD OAKS GOLF COURSE 681,654.00 26,878,73 654,775.27 3.9% WHITE LAKE OAKS GOLF COURSE 764,128.00 29,912,97 734,215,03 3,9% ADDISON OAKS CONFERENCE CENTER 130,000.00 0.00 130,000.00 0.0% GLEN OAKS CONFERENCE CENTER 200,000.00 0.00 200,000,00 0.0% GROVELAND OAKS CONCESSIONS 91,500,00 0,00 91,500,00 0.0% LYON OAKS CONFERENCE CENTER 110,000.00 0.00 110,000.00 0.0% RED OAKS WATERPARK CONCESSIONS 225,500.00 0.00 225,600.00 0.0% SPRINGFIELD OAKS CONCESSION 12,000.00 0.00 12,000.00 0.0% WATERFORD OAKS WATERPARK CONCESSIONS 140,500.00 0.00 140,500.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 55,000.00 0.00 55,000.00 0.0% OAKLAND COUNTY MARKET 195,200.00 14,311.24 180,886,76 7.3% ADDISON OAKS PARK 542,516.00 78,90102 463,612.98 14.51/6 GROVELAND OAKS PARK 778.150.00 1,002,70 777,14730 0.1% HIGHLAND OAKS PARK 9,930,00 619.00 9,311,00 62% INDEPENDENCE OAKS PARK 348,526,DO 11,465.87 337,062.13 3.3% LYON OAKS PARK 165,000.00 0,663.00 158,337.00 4.0% ORION OAKS PARK 167,00ROO 5,379.00 161,621 00 3.21/6 RED OAKS DOG PARK 47,000.00 2,55200 44,448.00 5.45/6 RED OAKS PARK 12,000.00 367.00 11,633.00 3.1% ROSE OAKS PARK 3,000.00 0.00 3,000.00 0.01/6 SPRINGFIELD OAKS ACTIVITY CENTER/PARK 112,375,00 58,950A0 53,424,60 52.51A WATERFORD OAKS ACTIVITY CENTERWARK 77,405.00 9,068.09 68,336.91 11.7 % RECREATION PROGRAMS & SERVICES 277.000.00 19,037.43 257,962.57 6.91/6 CATALPA OAKS PARK 8,000,00 200.00 7,800.00 2.5% RED OAKS WATERPARK 1.052,650.00 0.01 1,052,649,99 0.0% WATERFORD OAKS BMX 17,500.00 1,033.00 16,467.00 5.914 WATERFORD OAKS WATERPARK 647,900.00 0.00 647,900.00 0.0% CAPITAL IMPROVEMENT 4,429,491,00 0.00 4,429,491.00 0.0% TOTAL REVENUE $25,626,652,00 $339,919.65 525,286,732.15 1.3% EXPENDITURE ADMINISTRATIVE SERVICES $14,959,936,OD $340,724.29 $14,619213,71 2.3% FISCAL SERVICES ADMINISTRATION 0.DO 11,353.69 (11,353.69) FISCAL SERVICES PARKS & REC 0.00 18,194.84 (18,194.84) GLEN OAKS GOLF COURSE 394,810.00 59,838.17 334,971,B3 15.2% LYON OAKS GOLF COURSE 900,617.00 90,946.06 809,670.94 10.1 % RED OAKS GOLF COURSE 353,420.00 54,193,56 299,226.42 15,3% SPRINGFIELD OAKS GOLF COURSE 348,220.00 54,200.59 294,019.41 15.6% WHITE LAKE OAKS GOLF COURSE 410,550.00 55,772.28 354,777.72 13.6% ADDISON OAKS CONFERENCE CENTER 145,360,00 12,159,98 133,200,02 8.4% GLEN OAKS CONFERENCE CENTER 139,000.00 14,015.96 124,984.D4 10.11% GROVELAND OAKS CONCESSIONS 105,425.00 0.00 105,425.00 0.0% LYON OAKS CONFERENCE CENTER 174,900.00 17,675.81 157,224,19 10.1 % RED OAKS WATERPARK CONCESSIONS 210,700.DC 0.00 210,700.00 0.01/6 SPRINGFIELD OAKS CONCESSION 20,700.00 3,121.90 17,578.10 15AIA WATERFORD OAKS CONCESSIONS 159.175.00 0.00 159,175.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 136,600.00 10,474.20 126,125.130 7.71A OAKLAND COUNTY MARKET 103,375.00 12,815.97 90,559,03 12.4% ADDISON OAKS PARK 838,405.00 96,501.07 741,903.93 11.5% GROVELAND OAKS PARK 725,700.00 49,778.92 675,921.08 6,9% HIGHLAND OAKS PARK 3B4O30.00 2,847.66 35,182.34 7.5% INDEPENDENCE OAKS PARK 559,450.00 79,074.26 480,375.74 14.1% LYON OAKS PARK 209,400.00 23,450,98 185,943,02 11.2% ORION OAKS PARK 92,195.0D 0,695,31 B3,299.69 9.6% RED OAKS DOG PARK 34,000.00 5,643.29 28,356.71 16.6% RED OAKS PARK 99,730.OD 6,964.03 92.765.17 7,0% ROSE OAKS PARK 36,050.00 1,701.37 34,348.63 4,71K SPRINGFIELD OAKS ACTIVITY CENTER/PARK 273,900.00 27,496.93 246,403.07 10.01/. WATERFORD OAKS ACTIVITY CENTER/PARK 486,910.00 61,663.36 425,246.64 12.7% RECREATION PROGRAMS & SERVICES 491,332.00 94,340.84 396,991.i6 19.2% CATALPA OAKS PARK 81,500,DO 7,447.58 74,052.42 9.1% RED OAKS WATERPARK 719,030.00 43,684.11 675,345.39 6.11A WATERFORD OAKS BMX 23,030.DO 1,939.12 21,D90.88 8.4% WATERFORD OAKS WATERPARK 553,100,00 28,540.61 524,559A9 5.2% FACILITIES & MAINTENANCE 1,7C2,100.00 109,019.32 1,593,080.68 6.4% INTERNAL FUND CHARGES' 100,000.00 104,095.42 (4,095.42) WA TOTAL EXPENDITURE $25,626.652.00 $1,508,578.30 $24,11B4O73.70 5.9% REVENUE OVER!(UNDER)EXPENDITURE $0,00 (1,168,658,45) 23,778,153.86 2015 2014 2013 7012 ACTUAL REVENUE TO DATE: 1.3% 1.4% 1,2% 8.0% BUDGET BALANCE: 98.7% 96.6"A 98.B% 92,0% ACTUAL EXPENDITURE TO DATE: 5.9% 5.6% 5.8% 5.5% BUDGET BALANCE: 94.1% 94.4% 94.2% 94.5% Item #7A 14 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. Item # 7 B OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 1 FY 2015 (FOR MONTH ENDING 10131/14) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER) EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) ($31,201.45) $340,724,29 ($371,925.74) FISCAL SERVICES ADMINISTRATION 0.00 11,353.69 (11,353.69) FISCAL SERVICES PARKS & REC 0.00 18,194.84 18,194.84) ADMINISTRATIVE SERVICES SUB -TOTAL (31,201.45) 370,272.82 ( 01,474.27) GOLF: GLEN OAKS GOLF COURSE 29,367.91 59,838.17 (30,470.26) LYON OAKS GOLF COURSE 60,328.81 90,946,06 (30,617.25) RED OAKS GOLF COURSE 15,081.12 54,193.58 (39,112.46) SPRINGFIELD OAKS GOLF COURSE 26,878.73 54,200.59 (27,321.86) WHITE LAKE OAKS GOLF COURSE 29,912.97 55,772,28 (25,859.31) GOLF SUB -TOTAL 161,569.54 314,950.68 (153,381.14) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 0.00 12,159.98 (12,159.98) GLEN OAKS CONFERENCE CENTER 0.00 14,015.96 (14,015.96) GROVELAND OAKS CONCESSIONS 0.00 0.00 0.00 LYON OAKS CONFERENCE CENTER 0.00 17,675,81 (17,675.81) RED OAKS WATERPARK CONCESSIONS 0.00 0.00 0.00 SPRINGFIELD OAKS CONCESSION 0.00 3,121.90 (3,121.90) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 0.00 0.00 WHITE LAKE OAKS CONFERENCE CENTER 0.00 10,474.20 (10,474.20) FOOD SERVICE SUB -TOTAL 0.00 57,447.85 (57,447.85) COUNTY MARKET: OAKLAND COUNTY MARKET 14,311.24 12,815.97 1,495.27 COUNTY MARKET SUB -TOTAL 14,311,24 12,815.97 1,495.27 PARKS: ADDISON OAKS PARK 78,903.02 96,501.07 (17,598.05) GROVELAND OAKS PARK 1,002.70 49,778.92 (48,776.22) HIGHLAND OAKS PARK 619.00 2,847.66 (2,228.66) INDEPENDENCE OAKS PARK 11,465.87 79,074.26 (67,608.39) LYON OAKS PARK 6,663.00 23,456.98 (16,793.98) ORION OAKS PARK 5,379.00 8,095.31 (3,516.31) RED OAKS DOG PARK 2,552.00 5,643.29 (3,091.29) RED OAKS PARK 367.00 6,964,83 (6,597.83) ROSE OAKS PARK 0.00 1,701.37 (1,701.37) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 58,950A0 27,496.93 31,453.47 WATERFORD OAKS ACTIVITY CENTER/PARK 9,068.09 61,663.36 {52,595.27) PARKS SUB -TOTAL 174,970.08 364,023.98 (189,053.90) RECREATION: RECREATION PROGRAMS & SERVICES 19,037.43 94,340,84 (75,303.41) CATALPA OAKS PARK 200.00 7,447,58 (7,247.58) RED OAKS WATERPARK 0.01 43,684.11 (43,684.10) WATERFORD OAKS BMX 1,033.00 1,939A2 (906.12) WATERFORD OAKS WATERPARK 0.00 28,540.61 (28,540.61 RECREATION SUB -TOTAL 20,270.44 175,952.26 ( 75,952.26 FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 109,019.32 (109 019.32) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 109,019.32 (109b19.32) CAPITAL IMPROVEMENT 0.00 0,00 0.00 INTERNAL FUND CHARGES' 0.00 104,095.42 (104,095.42) TOTAL $339,919.85 $1,508,578.30 ($1,168,658A5) 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT, See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on towww.oakqov.com/mqtbud/fiscal/Paqesfinfog)ublvarks.asD) 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 15 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2015 Actuals with 5-Year Average Actuals) As of October 31, 2014 FY2015 Amended October November 1 _December January 1 February March I April .I. May I June I July I August I September IT g*A; I _ gj /ENUES: 5-YEAR AVERAGE REVENUE $265,938 $147,9161 $1,551,5141 $5,376,832 $3,198,486 $2,350,117 $1,272,604 $1,167,743 $1,440,334 $1,849kk794 $1, 411i210 $1,458,816 $21,491,305.42 3ercentage of Total 1.24% 0.69% 7.229` 25.02% 14.88% 10.949� 5.92% 5.43% 6.70% 8.63N bYl;/ 6.79% =Y2015 Amended Budget/Alottment $ 21,242,161 $262,855 $146,201 $1,533,527 $5,314,499 $3,161,407 $2,322,872 $1,257,851 $1,154,206I $1,423,637 $1,828,350 $1,394,850 $1,441,905 $21,242,161 FY2015 Planned Use of Fund Balance $ 4.384,491 FY 2015 Amended Budget $ 25,626,652 FY 2015 Actuals $339,920 I I $339,920 g. Monthly Revenue Over/(Under) $77,064 I $77,064 PENSES: 5-YEAR AVERAGE EXPENSE $1,309,486 $1,246{{��,,}}94 $1,558,686 $1,263,149 $1,7�Q� `} $1,667,109 $1,442,462 $1,982,7% $2, 128 1.6W $2,356,964 $2,169,587 $2,466,316 Percentage of Total 6.20% 5.90�) 7.38% 5.98% 5,69°k 7.89% 6.83% 9.38•,b1 11.16% 10.2*1 11.679,6 FY2015 Amended Budget/Alottment $ 25,626,652 $1,588,349 $1,511,942 $1,890,618 $1,532,145 $1,457,117 $2,022,130 $1,749,643 $2,404,999 $2,987,6671 $2,858,894 $2,631,614 $2,991,534 FY 2015 Actuals $1,508,578 I $1,508,578 ,g. Monthly Expenses (Over)/Under $79,771 $79,771 ital Avg Monthly Favorability/(Unfavorability) $156,835 $156,835 Yual Revenue Over/(Under)Expenses ($1,168,658) $0l $0l $01 $of $01 $0� $0� $0� $01 $01 $COI ($1,168,658) 16 epared by Fiscal Services Division Item # 7 C Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of November 14, 2014) Last Transaction Percentage Project ID Description Start Date Budget Expenses to Date Remaining Budget Date Completion 100000002094 ACC Architectural Improvements 11/6/2014 11/6/2014 $70,000.00 $3,603.00 $66,397.00 5.15%1 100000001959 ACC Energy Management Upgrade 5/29/2014 9/30/2014 $17,500.00 $8,105.66 $9,394.34 46.32% 100000002096 ACC Entrance Drive Replacement 11/6/2014 11/6/2014 $139,384.00 $3,667.60 $135,716.40 2.63% 100000001826 ACC Interior Renovations 7/24/2013 10/27/2014 $672,228.00 $564,681.55 $107,546.45 84.00% 100000002084 ACC Kitchen Storage Facility 10/30/2014 10/30/2014 $13,000.00 $0.00 $13,000.00 0.00% 100000001881 ACC Roof Replacement 10/28/2013 10/27/2014 $799,295.00 $657,232.13 $142,062.87 82.23% 100000002007 ADD Asphalt Trail 8/22/2014 9/4/2014 $43,000.00 $38,216.00 $4,784.00 88.87% 100000001963 ADD Boat Launch Accessible 5/28/2014 5/28/2014 $55,000.00 $0.00 $55,000.00 0.00%1 100000001845 ADD Campground Pull Thru Sites 9/12/2013 10/31/2014 $248,167.00 $13,05130 $235,115.70 5.26%1 100000002009 ADD Concrete Sidewalks 8/22/2014 8/27/2014 $18,500.00 $18,210.00 $290.00 98.43%1 100000001982 ADD Fishing Docks 7/11/2014 8/31/2014 $60,000.00 $1,267.07 $58,732.93 2.11% 100000002095 ADD Fuel Tank Replacement 11/6/2014 11/6/2014 $65,000.00 $0.00 $65,000.00 0.00% 100000001997 ADD Lakeview Pavillion Roof 8/5/2014 9/30/2014 $20,000.00 $888.71 $19,111.29 4.44% 100000002023 ADD Maintenance Yard Paving 9/23/2014 9/23/2014 $15,000.00 $0.00 $15,000.00 0.00% 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 9/5/2014 $417,524.00 $19,423.97 $398,100.03 4.65%1 100000001968 ADM Energy Mgt Upgrade 6/2/2014 6/2/2014 $13,750.00 $0.00 $13,750.00 0.00%1 100000002018 CAT Energy Management Upgrade 9/23/2014 9/23/2014 $13,900.00 $0.00 $13,900.00 0.00%1 100000001970 GLC Energy Mgt Upgrade 6/2/2014 6/2/2014 $19,500.00 $0.00 $19,500.00 0.00%1 100000001825 GLC Interior Renovations 7/23/2013 10/13/2014 $577,404.00 $462,330.20 $115,073.80 80.07% 100000001962 GLC Parking Lot Imp Design 5/28/2014 11/6/2014 $27,500.00 $3,322.25 $24,177.75 12.08% 100000001750 GLG Bridge Replacement #13 12/3/2012 10/2/2014 $232,907.00 $19,873.38 $213,033.62 8.53% 100000001964 GLG Drainage Improv Design 5/28/2014 5/28/2014 $18,000.00 $0.00 $18,000,00 0.00% 100000001807 GLG HVAC Replacement 5/15/2013 10/27/2014 $290,939.00 $230,020.17 $60,918.83 79.06% 100000001947 GLG Irrigation Pond Dredging 9/17/2013 5/31/2014 $296,000.00 $218,713.79 $77,286.21 73.89%1 100000001914 GLG Irrigation System Repl Des 2/11/2014 11/7/2014 $108,125.00 $73,765.45 $34,359.55 68.22%1 100000001971 GLG Parking Lot Imp Design 6/2/2014 11/6/2014 $27,500.00 $3,322.25 $24,177.75 12.08%1 100000002086 GRC Concession Remodeling 10/30/2014 10/30/2014 $20,000.00 $7,214.18 $12,785.82 36.07% 100000002024 GRV Asphalt Safety Path 9/23/2014 9/23/2014 $45,000.00 $0.00 $45,000.00 0.00% 100000001927 GRV Campground Utility Imp Des 3/7/2014 10/27/2014 $42,500.00 $43,261.93 ($761.93) 301.79% 100000002012 GRV Play Lot Concession 8/28/2014 11/7/2014 $250,000.00 $66,754.00 $183,246.00 26.701A� 100000001751 GRV Restroom/Shower Section C 12/3/2012 11/7/2014 $613,975.00 $588,660.41 $25,314.59 95.88% 100000001967 GRV Roadway Putt Putt Light 5/29/2014 10/31/2014 $22,500.00 $19,310.84 $3,189.16 85.83%1 10DD00001332 HGH Boa rdwa 1 ks-Docks-Overlooks 12/8/2009 5/31/2014 $64,000_00 $49,926.17 $14,073.83 78.01%1 100000001752 HGHParkingLot- Central 12/3/2012 10/27/2014 $178,842.00 $182,165.16 ($3,323.16) 101.86%1 100000001331 HGH Trail Development -Phase 1 12/8/2009 10/31/2D14 $294,200.00 $135,205.80 $148,994.20 47.57%1 100000001969 IND Energy Mgt Upgrade 6/2/2014 6/2/2014 $14,250.00 $0.00 $14,250.00 0.00%� 100000001960 IND Fishing Dock Replacement 5/28/2014 5/28/2014 $35,000.00 $0.00 $35,000.00 0.00% 17 ITEM # 7 D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of November 14, 2014) Last Transaction Percentage Project ID Description Start Date Budget Expenses to Date Remaining Budget Date Completion 100000002011 IND Play Lot Twin Chimneys 8/28/2014 11/7/2014 $39,000.00 $10,121.03 $28,878.97 25.95% 100000001891 IND Upper Bush Bdwlk TrlPhsll 11/15/2013 9/19/2014 $150,000.00 $31,714.45 $118,285.55 21.14% 100000001966 IND Wood Burning Unit 5/29/2014 10/31/2014 $48,500.00 $5,010.58 $43,489.42 10.33% 100000002005 LYC Sidewalk Replacement 8/21/2014 8/21/2014 $30,000.00 $0.00 $30,000.00 0.00% 100000002021 LYG Boardwalk Replacement 9/23/2014 10/14/2014 $25,000.00 $0.00 $25,000.00 0.00% 100000001998 LYG Pumphouse Roofing 8/5/2014 9/30/2014 $15,000.00 $888.70 $14,111.30 5.92% 100000001335 LYP Boardwalks -Docks -Overlooks 12/8/2009 9/30/2014 $80,000.00 $76,465.95 $3,534.05 95.58% 100000001753 LYP Pavilion Small Dog Park 12/3/2012 9/5/2014 $40,000.00 $28,254.00 $11,746.00 70,64% 100000000983 LYP West Norton Drain Bridge 1/2/2007 10/27/2014 $40,000.00 $23,837.91 $16,162.09 59.59% 100000002Q08 ORN Dog Park Concrete Sidewalk 8/22/2014 8/27/2014 $5,238,00 $44968.00 $270.00 94.85% 100000000867 ORN Pavilion -Dog Park 2/13/2006 9/5/2014 $251,261.00 $251,462.76 ($201.76) 100.08% 100000001499 RDD Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $20,982.52 $49,017.48 29.98% 100000002088 IRDG LED Entrance Sign 10/30/2014 10/30/2014 $30,000.00 $0.00 $30,000.00 0.00% 100000001498 Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $19,818.59 $50,181.41 28.31% 100000002019 1RDG RDP Energy Management Upgrade 9/23/2014 9/23/2014 $14,450.00 $0.00 $14,450.00 0.00% 100000002089 RDP LED Entrance Sign 10/30/2014 11/6/2014 $30,000.00 $0.00 $30,000.00 0.00% 100000001961 IRDP Parking Lot Exp Design 5/28/2014 5/28/2014 $50,000.00 $0,00 $50,000.00 0.00% 100000002025 IRDP Removable Raised Flooring 9/23/2014 9/23/2014 $45,355.00 $0.00 $45,355.00 0.00%' 100000002022 Boardwalk North Connector 9/23/2014 10/14/2014 $160,000.00 $0.00 $160,000.00 0.00% 100000001115 IRSE RSE Boardwalks -Docks -Overlooks 11/28/2007 7/3/2014 $342,000.00 $231,920.99 $110,079.01 67.81%, 100000001114 RSETrail Development 11/28/2007 10/31/2014 $389,500.D0 $129,367.95 $260,132.05 33.21% 100000002087 IRWC Concession Remodeling 10/30/2014 10/31/2014 $30,000.00 $1,235.50 $28,764.50 4.12% 100000001336 IRWP Connector Trail 12/8/2009 11/7/2014 $397,122.00 $360,126.06 $36,995.94 90.68%' 10000D001957 RWP Entrance Shade Structure 5/28/2014 5/28/2014 $48,859.42 $0.00 $48,859.42 0.00% 100000002079 RWP River Pumphouse Restroom I 10/21/2014 10/21/2014 $12,000.00 $0.00 $12,000.00 0.00% 100000001958 RWP Shade Struct Kiddie Area 5/28/2014 5/28/2014 $80,209.90 $0.00 $80,209.80 0.00% 100000001819 ISAC Ellis Barn Improvements 6/5/2013 11/7/2014 $643,056.00 $591,987.77 $51,068.23 92.061% 100000001965 ISAC Horse Barn Bldg K Design 5/28/2014 10/27/2014 $20,000.00 $11,229.45 $8,77155 56.10.1 100000002085 Concession Remodeling 10/30/2014 10/31/2014 $20,000.00 $1,126.00 $18,874.00 5.63% 100000001999 15PC SPC Concession Roofing 8/5/2014 10/27/2014 $65,000.00 $32,271.12 $32,728.88 49.65% 100000001916 SPG Irrigation Sys Repl Des 2/11/2014 10/2/2014 $116,869.00 $6,300.00 $110,569.00 5.39% 100000001938 LED Entrance Sign 3/24/2014 10/24/2014 $40,000.00 $37,757.80 $2,242.20 94.39% 100000002020 JWCM WLC Energy Management Upgrade 9/23/2014 9/23/2014 $18,200.00 $0.00 $18,200.00 0.00% 100000001915 WLG Irrigation Sys Repl Des 2/11/2014 10/2/2014 $179,720.00 $5,100.00 $174,620.00 2.84% 100000001757 WTR Dog Park Fence 12/3/2012 12/3/2012 $20,000.00 $0.00 $20,000.00 0.00% 100000001756 WTR Dog Park Site Work 12/3/2012 3/15/2013 $30,000.D0 $4,597.00 $25,403.00 15.32% 100000002017 WTR Energy Management Upgrade 9/23/2014 9/23/2014 $13,850.00 $0.D0 $13,850.00 0.00% 1 0 v ITEM # 7 D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of November 14, 2014) Project ID Description Start Date Last Transaction Budget Expenses to Date Remaining Budget Percentage Date Completion 100000002013 WTR Expanded Maintenance Yard 8/28/2014 8/28/2014 $15,000.00 $0.00 $15,000.00 0.00% 100000002083 WTR Office Ren Ernst House 10/30/2014 10/30/2014 $60,000.00 $0.00 $60,000.00 0.00% 100000002080 WWC Concession Remodeling 10/21/2014 10/21/2014 $20,000.00 $0.00 $0.00 0.00% $9,604,580.22 $5,318,736.10 $4,265,844.12 Illustrative Net Position - Unrestricted Operating Reserve $5,750,000.00 Capital Reserve $7,000,000.00 FY2015 Capital Equipment $594,663.81 FY2015 Planned Use of Balance: Depreciation $3,408,400.00 Operating Subsidy 5976.091.00 Total Planned Use of Fund Balance $4,384,491.00 Capital Improvement Plan: Total Active CIP Projects - Budget $9,604,580.22 Amount Available for Conceptual CIP and Capital Equipment ($1,483,058.76) Total Capital Improvement Plan $8,121,521.46 Total Net Position - Unrestricted as of September 30, 2014 (Unaudited) $25,850,676.27 19 ITEM # 7 0 Lt�yjxj R_1eq1.14U0 u�i kii I j kljiiin OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA —111i .��� s,m �m;amm � wa asn�w�m����� "U" I . . .. I, rame•olsmamsm �))i 1 dmwa., .�� DECEMBER 10, 2014 AGENDA ITEM No. 7 E PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Planning & Resource Development Submitted: December 1, 2014 Subject: FY 2014 4tn Quarter Contributions Report INTRODUCTION AND HISTORY Attached is the FY 2014 4th Quarter Report for Contributions received from July 1, 2014 through September 30, 2014. This report includes donations for capital projects as well. ATTACHMENTS - FY 2014 4th Quarter Contributions Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report MOTION Move to receive and file the FY 2014 4t" Quarter Contributions Report. 20 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2014 4th Quarter Report for Contributions (Donations) - July 1, 2014 - September 30, 2014 ARM Commemorative Program -Exisiting WO Bench Leadership Oakland $1,000.00 ADMReforestation/ Plantings of Flowring Lilacs Leadership Oakland $250.00 a --go.g. '111 0, ? V, I �fi" 'I l'ItUbt,0650 �"Tdt 'A IMF Mm n $1250',W R � T 1 LYP Wetland Mitigation Road Commission of Oakland County $2,930.41 jj� j? .. . ......... . Lyon 'Oaks Parksubqbta L r$2 93"1r REC Nature Center Donation Tuning Your Tot Contribution t".i., J.. -111 $5.00 REC Nature Center Donation . . .......... Tuning Your Tot Contribution $5.00 REC Nature Center Donation Tuning Your Tot Contribution $5.00 REC Nature Center Donation — ------ . ....... ---------- - Tuning Your Tot Contribution $5.00 ------ REC Nature Center Donation Tuning Your Tot Contribution $5.00 . . .......... .. ... . ..... .. REC Nature Center Donation — ----- Tuning Your Tot Contribution $20.00 REC Kids Adventure Day at Independence Oaks Leadership Oakland $500.00 - 'j"-k-j 6MU u a 0 - RDP Nature Center Donation Tuning Your Tot Contribution $5.00 . . .. . . . ... . ........................ - Grand Total $4,730.41 21 V�1�1.1A,1OlUWE0 aJ � I f ►i � OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM NO. 7 F PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Planning & Resource Development Submitted: December 1, 2014 Subject: FY 2014 4th Quarter Temporary Use Permit Revenue Report INTRODUCTION AND HISTORY Attached is the FY 2014 4th Quarter Report for Temporary Use Permit revenue received from July 1, 2014 through September 30, 2014. ATTACHMENTS - FY 2014 4th Quarter Temporary Use Permit Revenue Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. MOTION Move to receive and file the FY 2014 41h Quarter Temporary Use Permit Revenue Report. 22 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2014 4th Quarter Report for Temporary Use Permit Revenue - July 1, 2014 - September 30, 2014 ADD GMC Canyon Video Shoot 9/3/2014 Jackson Dawson Communications No $1,000.00 '66 yaks �,Par Addison -i.EqS6 k g 'I SAC Clarkston Comm. Hist. Soc. Barn Dance 8/28/2014 Clarkston Community Historical Society Yes $2,000.00 s' as nn id c a a P b;Tbt "T 'T ii'oieigi k .... . ... . ..... FY2014 4th Quarter Temporary Use Permit Revenue Grand Total $3,000.00 .... ... . ... .... . . .... .... ... .. ..... . ....... .. ... . .... 23 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA �.eu.., —e.mu,„ nme, 111 oe�„111.-..11.11,11.11 i".."im.1—.1111— �%i.. s.ium.mni,„m.n I V))'' 1n11, 11e�11111 111 mi ''1". 'm�'ui uiii n111in11111ei "I'll'' n1111'u "611 -1. e......;pf"-- DECEMBER 10, 2014 AGENDA ITEM NO. 7 G PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Planning & Resource Development Submitted: December 4, 2014 Subject: FY 2014 4th Quarter Sponsorship Revenue Report INTRODUCTION AND HISTORY Attached is the FY 2014 4th Quarter Report for Sponsorship revenue received from July 1, 2014 through September 30, 2014. ATTACHMENTS - FY 2014 4th Quarter Sponsorship Revenue Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. MOTION Move to receive and file the FY 2014 4th Quarter Sponsorship Revenue Report, 24 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2014 4th Quarter Report for Sponsorship Revenue - July 1, 2014 - September 30, 2014 ADM Dixie Gully Run I - Special Event Bostick Truck Center $50.00 Dixie Gully Run I - Special Event America's Most Wanted $100.00 _ADM ADM Dixie Gully Run I - Special Event- _ Ironman Offroad - �mV-- -� - - -1 Y W - $100.00 ADM Dixie Gully Run I - Special Event Unlimited Offroad Centers, Inc. $100.00 ADM FY2014 Nashville in the Neighborhood Concert OC Fair Association $1,500.00 M ADM Dixie Gully Run I - Special Event . ...._._..__. .._.. - _ Szott Auto Group __._v_.._.___..'-'__......_...-....._.... _...._. $4,000.00 - ----- .... ADM Dixie Gully Run I - Special Event MotorCity Power, Sports _. - --- ... __._ $5,000.00 , T ADM _ _._..__- ------. _ _.. FY2014 Community Stewardship Initiative _.-- -_.._.._..__ - - Oakland Parks Foundation _...._ _-_•.._-. _.__._.._._____.__ __ _.__.. _....__ -..... ___ $5,000.00 miriiskration Sub-ota1 15,85b00' i IND Get Oudoors Oakland -Special Event Red Wood Grill $50.00 IND FY2014 Independence Oaks Beach Dog Swim Camp Bow Wow Clarkston $500.00 R�. $i;.,, y; ,ye zig' {, rF+, �. i s a `,, a,i :il: 4dence I Indeperti Oaks Park•Sub•Tota! $550:00 .,�,�a., rk�i�;a"ris}.I%,x1«o-�yq�t n, LYP FY2014 Force FC Invitational Vendor Space Michigan JAGS $100.00 LYP FY2014 Howl-O-Ween -Special Event Pawsitive Steps LLC $250.00 i .. i iS.� {. h F '' ri,. ,� s ka;,4iN ..N'I . kk l i�,li it M��'{I� Iw,......,-� - - L or1 OakS:ParkSub-Total Y K2F�� u• ...li,f1.:a{b!._.ri ._:' ,'.I ?.R,r,ilc , off , _��...: 5 REC FY2014 Developmental Disability Event Series Wright & Filippis $10 000 00 g�,�t 00- PMi ,.4 ; AMP, , ."IEtaceeaiorrP.,ro b. S.:W-"i, •>Y,..,....4., RWP FY2014 Fido Fest Pet Expo -Vendor Space MI PACA .. .1:.•II+'d ttu �4.,i... ., $50,00 RWP FY2014 Fido Fest Pet Expo -Vendor Space Pet Supplies Pius - Store No. 5 $50,00 _ RWP FY2014 Fido Fest Pet Expo Longview Boarding _---_.__...._....____..._ RWP FY2014 Fido Fest Pet Expo Vet Hospital Oakland Hills _... _....._.__.___. __...__$100.00.._.._. $100.00 _. .....___-. ___..._._._.._..... ... .._ RWP FY2014 Fido Fest Pet Expo Pawsitive Steps LLC . ............._.. _..._.... __...a.. ..__...._......_.-... _......-----------'-' $250.00 RWP FY2014 Fido Fest Pet Expo Kimball Animal Hospital $500.00 RWP FY2014 Red Oaks Dog Swim Camp Bow Wow- Troy $500,00 RWP FY2014 Fido Fest Pet Expo Fendale Dog Care $500,00 RWP FY2014 Reading Ranger Program Genisys Credit Union $1,000.00 ��r�l3�y�'�trekiii.• .,'r�}y 3if, .y w{5!I'jl IE, .A"41..,E, `•i.a >`1, L R.: e.1a..,u��0 �am�rJII..kea. � ,,-0••.,.°, ...a�..1f.4 �'.;G���I �tlu:�,,:+)�.,,�• SAC FY2014 Nashville in the Neighborhood Concert Genisys Credit Union $3,500.00 III%- ,., r �,il f.''r u,'. 1 ?"iaiP,ixli ylt i�'. i f5 ,,. m?I ur.. {u''"'T`.S L :' r a 1�,,{; i,; s i!� 4 �A'���A� I� �f�t'ri i �?aksiAcEivit Center �yicub,.a1 ^, y a Y5� b` lv..:>U.811 ....u8..:w..,r. SEE..,..i,t ,rv,13sw..u:Apwe.u..itYSbM1r4L ..W:x u�d'ud[w.. ,.w a.3..rw i.."k,{nAunww L4'a ,:iL. PoUBr?."nL.ebr..u.Ykx. "rv,rwu.a..u.m WSX Waterford Oaks BMX Program Genisys Credit Union $150 00 ,r. f, :, . �. d ,.. r; ,. :'.,� a .I, „ .•a, .r;'•IKt 1-•, s:. .: .�+L.vrli6i Jy ,jtil 7^.IR��ry,.ff. I„� iltY l;IIr. I'e t,;, -!a. i�: 1J a I., II�..,,.:,E,i. ., +.,E.,I 9�V,. !., i,•k ,,I .. ,.-?Aa iN{j;t ltle+li ,.I,t, i Jl p4r 1 :.,{,ENV Ii!-U<fHC .:ti �i:. .:. -Yi ,i,JC� ., W 1'^N., ffl I� ,lS 1. 4 I +`Ts.'�. i�.st4?...:..J. „ ,.. I. �d Il t ��:s rG11��, , xt+�" I IAfBt@rf4rd t)aks$MXSaI} T+btal $150i00^ w _....,_., _.. _. WCM Fall Family Festival -Special Event Genisys Credit Union $500,00 WCM Holiday Market Program Genisys Credit Union $500.00 WCM Oakland Uncorked -Special Event Genisys Credit Union $1,000.00 WCM Master Gardner Program Genisys Credit Union gas; $2,000 00 a i,5a Y .i t,".Y - l .f xt,,;�. '-'E. sue... i`il��-�C� i. r",. •c' s,i'„ ,y� t 1I �j 'LNG tl.II�USC'Fig::„;�N3.9.•'�..L',�e'\,.1!isli�'.�7',f,l'✓'1,ft'(i`.'ih_ihik.l�.�,'if tl1 WWP FY2014 Waterford Oaks Dog Swim Camp Bow Wow -Lakes Area $250.00_ - _ W_WP_ - FY2014 Waterford Oaks Dog Swim_ Camp Bow Wow- Clarkston - -- - ;.____.._..WWPFYZ014 - - $25&00 Reading Ranger Program _..__._.__..__._.._..__._�-_...-__—..-.._._.._...._..._._...__..____._..------.... Genisys Credit Union ------...__............ __.___,._....__.._.._..._..__._.__.....---.._._, $1,000.00 �I sYr• JpN rt' ae• :<x', r•. z w . 1%j , ajqf; K :.: ♦-., r- li,< 13 �,i:., �} 1Nateffor'iI ., ... - aks:1lUa erpark Sub Total �:$1 SOO Od' .Iret� i n„r" .............._...._—_'—.-__._e.__..._........ _------- ........____.___.._....__... FY2014 4th Quarter Sponsorship ......_.-_._... .....____...__.._._... ... .. .. _. _._. .._..._—...—. ..7 Revenue Grand Total $38,950.00' - 25 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM NO. 7 H PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Planning & Resource Development Submitted: December 1, 2014 Subject: FY 2014 Year End Contributions Report INTRODUCTION AND HISTORY Attached is the FY 2014 Year End Report for Contributions received from October 1, 2013 through September 30, 2014. This report includes donations for capital projects as well. ATTACHMENTS - FY 2014 Year End Contributions Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. MOTION Move to receive and file the FY 2014 Year End Contributions Report. 26 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2014 Year End Report for Contributions (Donations) - October 1, 2013 - September 30, 2014 Budget.• ADM Commemorative Program -Exisiting WO Bench Leadership Oakland $1,000,00 ADM Reforestation/ Plantings of Flowering Lilacs Leadership Oakland _- —� $250.00__-__. Y� - ,i i :.. -.., , ;,i�'r :. y;'3'n.., I r •.. ,� r�u, --�: � ��ldmirnstrat�on Sub ljil'!.:9iry✓>h�L..L,la.i..w'�,:Sr.��,tl,l.n{'�-.��u1��!LF��.,.,,,6fE LYP Wetland Mitigation Road Corn m. for Oakland County $2,930.41 ��"t b5' ";!� �•�,,.. (t'P ri I { .I. �'��'< 'I f„ �', Ei s;,•n,rvs ,^ 1r"1.i .C.,: .s �. +,u, Oak'Nir u fx-To,:. + i tal o ;:$2930?t1 ORN Dog Park General Donation General Contribution $5.00 ,r 1 Lyon Oak's Par,'. Tote) $ 0 5U REC Nature Center Donation Tuning Your Tot Contribution $5.00 REC Nature Center Donation Tuning Your Tot Contribution $5.00 ____....__ _____,...._..____ R_EC _........____.____..._.—..-.._.__._._.._.__-_ __...___...__.._..........._ Nature Center Donation _._. ..._....___.._-_.. .._..._.__.....__.__......._....... Your Tot Contribution ,. .__._..,....... _ ._._.._.__......,__. $5.00 ._..._.$5......._ _.._..., REC ... _.._...._...- __.._ ......._..._._._..._Tuning............,.._..___.•----- - ~Nature Center Donation __.m..__......-_-,_...___. _.... Tunin Your Tot Contribution g ...,._...... _ _........___„ .. $5.00 REC Nature Center Donation Tuning Your Tot Contribution $5.00 REC Nature Center Donation Tin Your Tot Contribution Tuning $20.00 _ REC __... _._..._.__.,_.__.._.......-_....._.__. Nature Center Donation Tuning Your Tot CD _--._........ m-._._..__ .- ,.......v........______. $10.00 REC Nature Center Donation Tuning Your Tot CD $5.00 REC __.,....-_..v_._..___..,_v..__...__...___...---�,_.,....g Nature Center Donation .our Tot�CD,_.._.__. __..-_...:._....... _._....,,...._ Tuning Y ._...._..........._._.__ . _ ._..__.w_._.._.__...._....__.._.._...._..._ .__.. $5.00 REC Nature Center Donation Tuning Your Tot CD $5.00 REC Nature Center Donation Tuning Your Tot CD $5.00 REC_ Nature Center Donation Tuning Your Tot CD $5.00 REC.... _...._ --._....---._..__.._ _..._ .. Nature Center Donation ....... _. - Tuning Your Tot CD __...,. _...._.._..._..--- - --'-- - - ---= $5.00 REC Nature Center Donation Tuning Your Tot CD $4.00 REC Kids Adventure Day at Independence Oaks Leadership Oakland $500.00 RDP Nature Center Donation RDP Nature Center Donation h� RDP Nature Center Donation Nature Center Donation _RDP RDP Nature Center Donation RDP_ Nature Center Donation RDP Nature Center Donation Tuning Your Tot Contribution General Contribution General Contribution General Contribution General Contribution_ $5.00 $5.00 $5.00 ----.----- $5.00 $5,00 $2.00 _._-...__.,...____ _ _...,_.__. _._________...__.._. __.._..... __....__,......___---..._..._ _____........_.._...__._.......___..,.____._._....__......__________....,..._..__._.__ __....._.__. RDP Nature Center Donation General Contribution $5.00 General Contribution General Contribution .-_- ....... _- ..... _ RDP Nature Center Donation In Memory of Richmond Meischeld $25.00 ; RDP Nature Center Donation Tuning Your Tot CD $3 00 .r— �.F ., .,I....�. .. Red Oaks Park ub-Tofa1,il: ... a. 'iX,..,fi, ...:.s.�+ .; . , , SPG Rotary Park Bridge Fundraising Contribution Carlisle/ Wortman Associates, Inc. $50.00 #q+ � �It7S{.U�Y' » s Sprlhgfield Oaks G6tf`'Co1UrSe Sub -Total $``50 p0. .,,..,a,��.il'.'l?-,.,..;., �.. :�....,.. �.,,�1.,.. ..114.. ..,,..IRM,(i�.. ... ......:.f,..,,lw.,-, ,. .,r.•_ .., ,�,�..v ... �,.: ,-,:Y'_.....W,,..„.. .. ,.,F�_'.lir.,, .. +......[..u.a.l.,. ..r-...... -. .. .. .. .. _.�,. I.. .�t... Grand Total $4,889.41 7 L,l� _1►10621� i 1_i"kice OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA 1 11 '' I .'' II 'i ii i u iii 11 i 11 i, 1 iii 1 ,1),N', uu, i i m u ..1 1AW)01. DECEMBER 10, 2014 AGENDA ITEM NO. 7 I PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Planning & Resource Development Submitted: December 1, 2014 Subject: FY 2014 Year End Temporary Use Permit Revenue Report INTRODUCTION AND HISTORY Attached is the FY 2014 Year End Report for Temporary Use Permit revenue received from October 1, 2013 through September 30, 2014. ATTACHMENTS - FY 2014 Year End Temporary Use Permit Revenue Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. MOTION Move to receive and file the FY 2014 Year End Temporary Use Permit Revenue Report. 28 OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2014 Year End Report for Temporary Use Permit Revenue - October 1, 2013 - September 30, 2014 ADD GMC Canyon Video Shoot Jackson Dawson Communications . . ..... .. . No - $1,C)OO.00 ----- . ....... ADD Commercial Photography Shoot Jackson Dawson Communications No $750.00 ADD .... ........ Commercial Photography Shoot Ritchie Photo, Inc. No $1,120.00 ADD Commercial Film Shoot N-Media LLC No $100.00 �iakv ••d- 7 a ON!!* �"I' 41 0 A' 1;llk Ison, -a s:. -ar . - ------ ;-:KAd IND Clarkston State Bank Back Road Half Marathon High Five Race Management No $1,000.00 IND Commercial Photography Shoot Arace Photographic No $350.00 LYP Commercial Film/Photography Shoot Ritchie Photo, Inc. No $600.00 SAC Clarkston Comm. Historical Society Barn Dance Clarkston Community Historical Society Yes $2,000.00 SAC Michigan Antiques Festival Oakland County Fair Association Yes $0.00 SAC Private Rental - Wedding LC Scramlin No $400.00 WFR�iz In Aft, --t"$2,40Mi 0 M —N WCM Oktoberfest Event Leadership Oakland Yes $400.00 WCM . .... .. . ..... Commercial Photography Shoot Shooterz No $500.00 WCM Cinco de Mayo - Special Event . . ........ ........ . El Centro Multicultural La Familia - - -- - --------- Yes $800.00 29 l�l►1Ng11!L4'bqVJNIad_ 11 ��� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM No. 7 J PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Becky Stepp, Project Advisor for Planning & Resource Development Submitted: December 1, 2014 Subject: FY 2014 Year End Sponsorship Revenue Report INTRODUCTION AND HISTORY Attached is the FY 2014 Year End Report for Sponsorship revenue received from October 1, 2013 through September 30, 2014. ATTACHMENTS - FY 2014 Year End Sponsorship Revenue Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. MOTION Move to receive and file the FY 2014 Year End Sponsorship Revenue Report. 30 0AKb&N0COUNTY PARKS & RECREATION COMMISSION FY 2014 Year End Report for Sponsorship Revenue - October 1, 2013 - September 30, 2014 I ADM Gully Run I - Special Event America's Most Wanted $100.00 —Dixie ADM Dixie Gully Run I -Special Event Unlimited Offroad Centers, Inc. $100,00 ADM FY2014 Nashville In the Neighborhood Concert OC Fair Association $1,500.00 ADM Dixie Gully Run I -Special Event I �ott A;CoG: Co4� $4,000,00 ADM ��ully Run I -Special Event MotorCity Power Sports $5,000.00 IND Get Oudoors Oakland - Special Event Red Wood Grill $50.00 ependence Oaks Beach DogSwirn Camp Bow Wow - Clarkston $500.00 LYP FY2014 Force FC Invitational Vendor Spare Michigan]AGS $100.00 R DID FY2014 Canines, Coffee Conversation Program Progressive Pet Animal Hospital $100.00 211 REC FY2014 Developmental Disability Event Series r F!lip 1� $10,000,00 14 Marshmallow Drop- Special Event Oakland County, Credit Union $5,000.00 18,000.100 RWP FY2014 Fido Fest Pet Expo.- Vendor Space Pet Supplies Plus - Store No. 5 S50.00 RWP FY2014 Fido rest Pet Expo Longview Boarding $100.00 Fido rest Pet Expo $100.00 RWP FY2014 Fido rest Pet Fxpo Kimball Animal Hospital $500.00 RWP FY2014 Reading Ranger P rogra rn Ceni5ys Credit Union $1,00000 f Red Oaks Waterp6i i SAC FY2014 Nashville in the Neighhorhood Concert Gen�s�s Credit Union $3,500.00 WBX Waterford Oaks BMX Program ��nisys Credit Union $150,00 Fall Famil Festival - Special Event Geni�t� ��eqit Union $S00.00 WCM Fall Famil Festival - Special Event Contr. 11 Genisys Credit Union $500.00 WCM Market Program Genisys Credit Union $50000 ___Holiday I WCM Oakland Uncorked - Special Event Genisy� Credit Union $1,000.00 IT IV WWP FY2014 Reading Ranger Program Geni5ys Credit U nion $1,000.00 pY2U14Year End Sponsorship Revenue Grand Total $47,80000 31 Oakland County Parks and Recreation Commission 2015 Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of October, 2014) ITEM # 7 K 2015 Expended Variance Cost Center Title Budget Amount (Budget - Amount Expended) ACC Stucco Repair $ 20,000 $ 20,000 ADM Pavement Maintenance Program* $ 150,000 $ 150,000 ADM Carpet/Flooring Management Program* $ 150,000 $ 150,000 ADM Interior/Exterior Painting Program* $ 120,000 $ 120,000 ADM Window/Door Replacement Program* $ 120,000 $ 120,000 ADM Tree Planting Program* $ 125,000 $ 125,000 ADM Natural Resource Program* $ 335,000 $ 335,000 ADM ADA Transition Program* $ 350,000 I $ 350,000 ADM Electronic Entry Gates - Park -wide study/design $ 30,000 $ 30,000 ADM Dog Park Development - Design $ 27,500 $ 27,500 GLG Exterior Stone Repair $ 10,000 $ 10,000 RWP Operational Signage $ 20,000 I $ 20,000 RWP Wave Pool - Structural Assessment/Repair $ 25,000 I $ 25,000 $ - $ Totals $ 1,482,500 Is 0 0% Complete * Note: Program amount is listed over $100,000, however this covers multiple project locations. $ 1,482,500 32 12/4/2014 ITEM # 7 L Commission Approval Schedule for Capital and Maintenance Projects • December, 2014 o Groveland Oaks — Campground Utilities ($680,000) (Construction Approval) o Waterford/Springfield Oaks — Greenhouse Operational Lease (Conceptual Approval) • January, 2015 o Springfield Oaks Activity Center — Mill Pond Dam Repairs Agreement (General Approval) o Addison Oaks — Kitchen Storage Unit (Conceptual Approval) o Catalpa Oaks— Recreation Fields/Irrigation Design ($100,000) (Executive Officers Report) o Red/Waterford/Groveland Oaks —Concession Remodel —Phase 1 ($90,000) (Conceptual Approval) o Waterford/Springfield Oaks — Greenhouse Operational Lease (Final Approval) o Glen Oaks Golf Course & Conference Center — Parking Lot Design ($620,000) (Conceptual Approval) o Red Oaks —Trail Easement Agreement with Water Resources Commissioner • February, 2015 o Independence Oaks — Connector Trail — Interlocal Agreement (General Approval) o Red Oaks Nature Center— Parking Lot ($525,000) (Conceptual Approval) o Red/Waterford/Groveland Oaks — Concession Remodel — Phase 1 ($90,000) (Construction Approval) o Catalpa Oaks — Recreation Fields/Irrigation Design ($100,000) (Engineering RFP Approval) o CIP/Maintenance Projects Quarterly Update Presentation 33 OAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE OPERATING EXPENSE COUNTY OF OAKLAND FY 2014 YEAR END REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2014 VARIANCE BUDGET BUDGET ACTUAL FAV/(UNFAV) PERCENT $ 8,246,361.00 $ 8,246,361.00 $ 8,512,450.31 $ 266,089.31 $ 25,774,494.00 $ 26,029,598.00 $ 22,860,690.74 $ 3,168,907.26 ITEM #7M EXPLANATION OF SIGNIFICANT VARIANCES 3.23 % Fay. Fees Camping $184,049.50, Rental Facilities $81,312, Fees Day Usage $67,620, Greens Fees $32,197.50, Special Contracts $28,826.64 Sales Retail $14,801.31, Fees Driving Range $8,323.80 due to increased demand and favorable weather conditions related to activities.Unfay. Entrance Fees Gen Admission ($108,760) due to weather conditions at Water Parks. Unfay. Commission Food Services ($53,848.17) 12.17% Fay. Salaries and Fringe Benefits due to turnover and vacancies $920,806.30. Fay. Building Maintenace Charges $790,736.39 and Grounds Maintenance $308,921.85 due to less than anticipated start-up of maintenance projects. Fav Into Tech Development due to postponed projects $341,933.22. Fav Electrical Service $144,203.80, Natural Gas $43,433.57, Contracted Services $81,738.62, General Program Administration $169,065.00, Miscellaneous $35,981.71, Expendible Equipment $54,717.73, Office Supplies $37,264.86, Recreation Supplies $41,398.43, Small Tools $27,816,61, Uniforms $10,847.06, Printing $14,739.56, Equipment Rental $8,615.91, Garbage and Rubbish Disposal $9,214.17, Custodial Supplies $3,928.42, Insurance Fund $27,360.95, Motor Pool $55,887.30, Motor Pool Fuel Charges $29,767.48, Telephone Communications $22,563.39 based on current usage and continued department -wide cost saving measures. Fay. Depreciation $97,792.51 based on projected Capital Project completions. Fay. Software Support Maintenance related to efficient installation of Wi-Fi throughout the park system, $90,089.84. Unfay. Public Information ($90,347.32) and Special Event Supplies ($56,939.77) for promotional expenses related to Water Park seasonal pass program, foot golf and glow golf initiatives. Unfay. Design Fees ($42,858.59) related to an increase in the number of CIP projects in the planning stage. Unfay. Water and Sewer Charges ($30,647.61) due to increase usage at Red Oaks Golf Course and Red Oaks Water Park. Unfay. Sponsorships ($17,310.22) offset by revenue. Fay. Greenhouse Allocation $59,738 offset by actual amount transferred ($64,800.74) to Capital Improvement clearing account. NET OPERATING INCOME (LOSS) $ (17,528,133.00) $ (17,783,237.00) $ (14,348,240.43) $ (3,434,996,57)-19.32% NON -OPERATING REVENUE $ 12,239,000.00 $ 11,829,000.00 $ 12,219,124.46 $ 390,124.46 3.30% Fay. Property Tax Levy $93,559.88 based on actual collections. Fay. (EXPENSE) Investment Income $284,540.51 due to market valuation adjustment. Unfay. Capital Asset Contribution ($45,000) due to timing of grant acceptance which will take place in FY2015. Fay. unbudgeted Contributions $47,800. Fay. Gain on Sale of Equipment $12,643.24. TOTAL INCOME BEFORE TRANSFERS $ (5,289,133.00) $ (5,954,237.00) $ (2,129,115,97) $ (3,044,872.11)-51.14% TRANSFERSIN $ $ $ $ CAPITAL IMPROVEMENT PROGRAM $ $ $ $ TOTAL NET INCOME (LOSS)' $ (5.289,133.00) $ (5,954.237.00) $ (2,129,115.97) $ (3,044,872.11) TOTAL NET ASSETS -BEGINNING $ 97,949,963.26 TOTAL NET ASSETS - ENDING S 95,820,847.29 34 12/1/2014 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM NO. 7 N ADMINISTRATION - INTERNAL SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: December 1, 2014 Subject: FY 2014 4th Quarter Parks Purchasing Activity Report INTRODUCTION AND HISTORY In 2008 as part of the Strategic Master Plan the Commission requested regular updates from the staff about the purchasing activity for the last quarter. Attached is the FY 2014 4th Quarter Purchasing Activity Report for Oakland County Parks and Recreation Department from July 1, 2014 through September 30, 2014. ATTACHMENTS - FY 2014 4th Quarter Oakland County Parks Purchasing Activity Report STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. MOTION Move to receive and file the FY 2014 4th Quarter Oakland County Parks and Recreation Purchasing Activity Report. 35 Parks Quarterly Procurement Report 7-01-2014 thru 9-30-2014 Awarded Vendor � � C ,,. z' ..�.. G Q Z a °U p E to '� C p d N E y m a �Or NQ r� ?.� W f,fl u1�p c y a m O a N 0 z U in m 3 0 o R _ vU m ` m ° '� u �U m Q V 7 , dd U Qf A [L O ow ° 0 U 0 U 07/03/14 III 3026 7/22 Vehicle Permits 2015-2017 Dri-Stick D18/A Rydin Decal Streamwood IL 08/04/14 4215 $10,000.00 07/07/14 3027 9/11 Goff Course Irrigation Replacements Marc Dutton Irrigation Waterford MI 09/11/14 4244 $327,576.00 07131/14 3044 815 I 1 Funbrella Recreonics Louisville KY 08/08/14 P-dard $ 9,517.50 08/14/14 3045 8127 Springfield Oaks Club House Roofing Royal Roofing Orion MI 08/26/14 4228 $44,629.00 08/08/14 I 3046 8114 ' Folding Tables ATD American Wyncote PA 09/D5/14 232707 S 4,189.60 D8/06/14 3051 8126 I Ice Kiosk Brian Weissman DBA Ekoice St. Petersburg FL 09/10114 232987 $ 54,850.00 08107/14 3052 8113 Manitowoc Ice Maker Pueblo Hotel Supply Pueblo CO 08/22114 232076 $ 3,096.45 08/26/14 3073 9/8 DuraMax Duo Pool Vacuum Recreonics Louisville KY 09/11114 233058 $ 3,884.94 109/11/14 3083 9/18 Nikon D810 Camera and Lens Tri State Camera New York NY 09/19/14 P-Card $ 4,388.00 07/08/14 3155 12/3 White Lake and Lyon Oaks Food and Goff Operations II ° r �0 0 3 'm z m C ILL } AJK ( Yes AJK I Yes AJK Yes AJK Yes AJK Yes AJK Yes AJK Yes AJK Yes i AJK i Yes SNG NO 36 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA diOWA"mwm�.. i1 11.11111111111111„,�'��'��.. ..00rvmo... ... "", 1. I'll, loom a ''I'll `—��1', ,,, .11,11, 1414 umn1.�11111 1-11---...l4A.AN1 DECEMBER 10, 2014 AGENDA ITEM NO. 8 A PARK OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer James C. Dunleavy, Chief of Parks Operations— North District Submitted: December 1, 2014 Subject: General Information & Regulations Booklet Annual Review and Update (Rules & Regulations) INTRODUCTION AND HISTORY Park staff members have been working with Corporation Counsel to revise the current General Information & Regulations. Staff made revisions to the following sections: Section 13 — Personal Conduct Section 31 — Hot Air Balloons, Airplanes and Parachutes ATTACHMENTS - Updated General Information & Regulations Booklet -- Changes have been highlighted in yellow - Resolution STAFF RECOMMENDATION Staff is requesting Commission approval of the attached resolution for forwarding to the Oakland County Board of Commissioners for final approval MOTION Move to approve the attached resolution on the revisions to the Oakland County Parks and Recreation General Information and Regulations (Rules & Regulations) and forward it to the Oakland County Board of Commissioners for final approval. 37 Section 13. PERSONAL CONDUCT 1. It shall be unlawful for any person to be under the influence of intoxicants, narcotics, or other mind -affecting drugs, or to engage in any violent, abusive, loud, boisterous, vulgar, lewd, wanton, obscene or otherwise disorderly conduct tending to create a breach of the peace or to disturb or annoy others, while in or on any Commission property. 2. It shall be unlawful to conduct or to participate in any form of gambling, lottery or game of chance upon Commission property except as permitted by state law and approved by the Commission. 3. Smoking or the use of any vapor -producing product, such as an e-cigarette or similar device, shall be strictly prohibited in all buildings and facilities located on Commission property. This prohibition shall extend a reasonable distance from said buildings and facilities. 4. Any park patron who violates any Park Rule may be ejected from Commission property, without a refund or rain check, by Park personnel. Section 31. REMOTE CONTROL AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES AND PARACHUTES 1. No person shall make any ascent in any, hot air balloon, airplane or ultra -light, or any descent in or from any hot air balloon, airplane or parachute on any Commission property unless authorized in writing by the Commission. 2. Except in areas designated by the Commission, no person shall launch, land, or operate an unmanned, remote control aircraft unless authorized in writing by the Commission. 3. Any person operating an unmanned, remote control aircraft shall do so in accordance with all federal, state, and local laws, regulations, ordinances, and guidelines. 38 MISCELLANEOUS RESOLUTION IN RE: 2015 Revised Oakland County Parks and Recreation Rules and Regulations To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission was established by the Oakland County Board of Supervisors in 1966 under P.A. 261; and WHEREAS, P. A. 261 includes a provision to allow county parks commissions to make rules for the protection, regulation and control of all its facilities and areas with the approval of the Oakland County Board of Commissioners; and WHEREAS, the Oakland County Parks and Recreation Commission has established rules and regulations for this protection, regulation and control; and WHEREAS, revisions for clarification purposes are requested, which have been reviewed and approved by the Oakland County Corporation Counsel. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the revisions to the Rules and Regulations as reviewed by Oakland County Corporation Counsel. NOW THEREFORE BE IT FURTHER RESOLVED that these revised Rules and Regulations be forwarded to the Oakland County Board of Commissioners for approval. Moved by Supported by Date: 39 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM NO. 8 B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architect/Engineer Submitted: October 14, 2014 Subject: Construction Approval: Groveland Oaks Campground Utilities EXECUTIVE SUMMARY 1. Construction approval for utility upgrades to Section C of Groveland Oaks (60 camp sites). Recommended utility upgrades include electrical system, sanitary system and Wi-Fi. 2. Funds Requested — $1,549,641 3. Project contingency of 0.5% 4. Return on Upgraded Investment — 8 years 5. Cost Recovery Implications a) Groveland Oaks camp site rental cost recovery — 0% increase (stays at 90%) b) Overall Service Category — Rentals/exclusive use — 0% increase (stays at 85%) PLANNING OVERVIEW 1. Public Engagement 2010 (Refer to attached relevant pages) a) Major Survey Findings: Actions Most Willing to Fund with County Parks and Recreation Tax Dollars 1. Based on the sum of their top four choices, the actions that respondents are most willing to fund with the County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). (2010 Community Survey Executive Summary Report, Page iii) 2. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 3. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 4. Draft Park Vision and Facility Concepts (Master Plan) a) Park master planning process for Groveland Oaks is currently underway. 5. Accessibility Planning Documents a) 2006 Accessibility Assessment Report 1. Spigots to be accessible. 40 21Page Service Portfolio a) Service Assessment provision strategy for camp site rental at Groveland Oaks is: "Affirm Market Position" — defined as: "Where a number of (or one significant) alternative provider(s) exists, yet the service has financial capacity, and OCPRC is in a strong position to provide the service. Advancement includes efforts to capture more of the market, investigating the merits of market pricing and various outreach efforts." These recommended improvements/upgrades are intended to capture more of the market at Groveland Oaks. b) Current Cost Recovery 1. Rentals/Exclusive Use — camp sites 90% c) Current Cost Recovery Goal (Tier 5) 150% PROJECT OVERVIEW 1. Campground Utilities — Section C (Need): 1. Design & construction purpose: a) The existing electrical service is outdated and does not accommodate the typical recreational vehicle (RV). Staff overtime is used each camping season to fix the constant problems; customer service is adversely affected when power is out to the camp sites b) Providing sanitary service to the campers will keep the campground competitive and help capture more of the market, as well as providing for increased revenue c) Providing Wi-Fi service at the campground will help keep the campground competitive and capture more of the market d) All upgrades will be performed to accommodate an extended season or potential consideration for future winter camping. 2. Design & construction considerations: a) All three front sections (A, B & C) are planned for upgrades; section C will be upgraded first. This will allow for the entire project to be done at one time while the park is closed for the season. The popularity of the upgraded sites and increased camping fees can then be evaluated to determine if and when the other two sections should be upgraded 3. Design program elements: a) Campsite utility upgrades: Section C has 60 campsites; each will receive the following upgrades: 1. Increased electrical service; all sites will be able to use an RV's typical 50 amps concurrently a. New pedestals will be installed at each campsite to house this service • The water lines will be extended to the pedestals and spigots will be available at ADA accessible height • The water lines will be protected for future winter camping 2. Sanitary service a. New septic tanks and pumps will support this service; the existing septic fields are adequate b. The existing water well's pump will be upgraded to support increased water demand as a result of this service C. The generator will be upgraded to accommodate this service 3. New water lines (Not recommended at this time — included in the RFP) a. Replace aging water lines 4. Wi-Fi service a. Bring internet service into the campground and distribute wirelessly it to a series of transmitters through the section C b) Devil's Island campsites: 1. Two yurts are forecasted for Devil's Island in FY2016 which currently has no campsites 2. Water, electric and Wi-Fi service will be provided to these two sites Design/Engineering Consultants & Construction Managers 1. Prime design consultants — Hubbell, Roth and Clark (HRC) 2. Construction manager — Frank Rewold and Son (FRS) Previous discussions/agenda dates 1. Included in Budget Review Process as an Active or Pending Project since FY14 2. Conceptual Review & Approval — June 2014 4. Funding considerations 1. None at this time 41 3 1 P a g e 5. Project Timeline: 1. Construction bidding & procurement August 2014 2. Construction award November 2014 3. Construction start November 2014 a) Construction will start once the campground is closed for the season and continue through the spring of 2015 4. Construction end May 2015 5. Groveland Oaks opening May 2015 6. Fiscal Considerations: 1. Revenue: a) A daily rate increase of $10 per site in the newly upgraded Section C is being proposed. Considering a 149 day operating season and assuming a conservative 10% increase in occupancy, Section C revenue is estimated to increase by $53,640 yearly. If the campground season is extended or open year-round there is potential for additional revenue. 1. Rentals/Exclusive Use — Camp Site Rental (2012 — 2014) a. 3 year Average Annual Revenue - $606,263 b. Estimated Future Annual Revenue — $659,903 C. Estimated Increase Annual Revenue — 9% 2. Expenditures: a) An initial savings in operations and maintenance costs is projected, as the need for staff time, overtime and materials to attend to electrical issues will not be needed. Eventual equipment replacement costs will be offset by reduced staff maintenance time. 1. Rentals/Exclusive Use —Camp Site Rental (2012 — 2014) a. 3 year Average Annual Expenditures — $674,219 b. Estimated Future Annual Expenditures — $736,205 C. Estimated Increase — 9% 3. Estimated Cost Recovery Change: a) Groveland Oaks — Rentals, Campgrounds — 0% (stays at 90%) b) Overall Service Category — Rentals — 0% (stays at 85%) 4. Anticipated annual depreciation (beginning in FY2015): a) Total Project costs: $1,549,641 based on project bids received b) Depreciation, 25 years, $61,986 5. Life -cycle of facility: a) Groveland Oaks Utilities 25+ year life -cycle b) Current campsites have been in place for 30 years 1. Initial Investment: $660,557 6. Return on Investment (Upgrade Only) 11 years a) Upgrade investment for Sanitary & Wi-Fi $589,537 1. Based on estimated annual revenue increase. 7. CIP Management Plan Priority Level — Groveland Oaks Utilities a) Customer Service - Efficiency/Operational Savings Electrical b) Customer Service - Increased Revenue Generation Sanitary,WiFi 7. Market Analysis: 1. Prime service area (zip code data) a) Refer to attached map. 2. Current/potential patrons a) Increase in monthly and seasonal campers 3. Direct/indirect competition a) The following campgrounds are near to Groveland Oaks and provide full hook-up 1. Clear Water Campground Ortonville $55 lake view $45 other 2. KOA Campground Holly $64 weekends $59 weekdays 3. Camp Dearborn Milford $32 4. Detroit Greenfield Dearborn $46 5. Haas Lake Campground South Lyon $45 b) Groveland Oaks Rates at Section C would increase to between $37 and $48 per site depending on weekday/weekend and resident/non-resident, which is still very competitive with competitor prices. 4. Current/potential programs & services 1. Not applicable to this project 42 41Page PROCUREMENT INFORMATION 1. Bid documents were initially released by FRS on August 22, 2014 and Due September 12, 2014 bids, FRS re-released bid documents September 22, 2014 and Due October 6, 2014 as follows; 1. Electrical System $878,665.00 a) Replacement of the existing underground electrical system 2. WateF System �3W- ,065.00 a) Replacement of the existing underground water system 3. Sanitary System $517,032.00 a) Installation of new underground sanitary system utilizing existing distribution fields. 4. Wi-Fi System $69,572.00 a) Installation of new underground Wi-Fi system utilizing existing distribution fields. 2. Total construction costs: $1,468,469.00 1. Includes $3,200 paid for pre -construction services. 3. Bidding information: 1. Bid opening: October 6, 2014 a) Number of vendors who bid: 10 2. Number of invited vendors: 21 ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Five -Year Recreational Master Plan (relevant pages) 3. Attachment C — Master Planning Schedule 4. Attachment D — 2010 Community Survey Executive Summary Report (relevant pages) 5. Attachment E — Zip Code Map 6. Attachment F — Park Map 7. Attachment G — Aerial Map 8. Attachment H —Cost Recovery Analysis STAFF RECOMMENDATION Due to unfavorable Staff recommends awarding a construction contract to Frank Rewold and Sons for all bids for the Groveland Oaks Campground Utilities in the amount of $1,468,469.00. The total project costs are $1,549,641.00 as follows: Item Cost Notes Construction $1,468,469.00 Electrical/H20 Pedestal, Sanitary & Wi-Fi Design $72,392.00 Permitting $1,070.00 Sub -total $1,542,031.00 .05% Contingency $7,710.00 Total $1,549,641.00 MOTION Move to award a construction contract to Frank Rewold and Son for all bids for the Groveland Oaks Campground Utilities — electrical/H20 pedestal system, sanitary system and Wi-Fi - in the amount of $1,468,469.00. The total project costs are $1,549,641.00 as follows: Item Cost Construction $1,468,469.00 Design $72,392.00 Permitting $1,070.00 Sub -total $1,542,031.00 .05% Contingency $7,710.00 Total $1,549,641.00 43 Parks and Recreation Strategic Plan 11.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 11.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVf's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity I "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros;44 consu[trng C_�AKLAND Oakland County Parks and Recreation Commission COUNTY PARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." ................................................................................................................................................................................................................................................................................................ 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ........... ..................................... ........................................................................................................ .................................. ............_... ...... ............................... ...... .... 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." t<11 ARWAI►11:L111dellx►01 • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 45 Five -Year Parks and Recreation Master Plan 2013-2017 OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. FI,AKLAND IJ►kIIIW_1cI'M 46 Park Master Planning Schedule Updated August 19, 2013 Donna Folland, Project Advisor—follandd@oal«ov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning— Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). PARK ANTICIPATED COMPLETION Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 GIPn oaks , 2015 FGroveland Oaks 2015 Higfhidnd Oaks Independence Oaks 2016 Lyon Oaks 2015 Orion Oaks 2017 Red Oaks 2013; 2015 (update to RDG) Rose Oaks 2015 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 47 Community Survey for the Oakland County Parks & Recreation Commission ➢ Facilities Participated in Most Often at Oakland Countv Parks and Recreation Facilities. Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18 and 9- hole golf courses (16%), and children's playgrounds (14%). ➢ Need for Recreation Programs. The recreation programs/activities that the highest percentage of households have a need for are: special events/festivals (38%), adult fitness and wellness programs (29%), nature and wildlife interpretive programs (25%), and family recreation programs (24%). ➢ Most Important Recreation Programs. Based on the sum of their top four choices, the recreation programs/activities that households rated as the most important are: special events/festivals (22%), adult fitness and wellness programs (21%), nature and wildlife interpretive programs (13%), and 50+ years active programs (12%). ➢ Actions Most Willing to Fund with County Parks and Recreation Tax Dollars. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (35%), purchase land to preserve open space and protect the environment (31%), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). ➢ Ways Respondents Learn about Oakland Countv Programs and Activities. The most frequently mentioned ways that respondents learn about Oakland County Parks and Recreation Commission programs and activities are: from friends and neighbors (38%), Oakland County Parks Brochure (36%), newspaper articles (35%), and Parks Website (26%). ➢ Level of Satisfaction with the Overall Value Received from the Oakland County Parks and Recreation Commission. Fifty-seven percent (57%) of respondents are either very satisfied (29%) or somewhat satisfied (28%) with the overall value their household receives from the Oakland County Parks and Recreation Commission. Only 8% of respondents are either somewhat dissatisfied (5%) or very dissatisfied (3%) with the Oakland County Parks and Recreation Commission. In addition, 26% of respondents rated the Parks and Recreation Commission as "neutral", and 9% indicated "don't know". Ln -q 4 Leisure Vision/ETC Institute (April 2010) 48 ANO Amnl QMA K L A N D • COUNTY PARKS Leonard • Addison • Bruce • • Like -Orion Independence W;Ington Cr.nrs Oakland • # 1 a 1. Roahobbr• a Hartland' Hlghlpultl Shelby 9 r POttW IL { • w • dfr Loko f Utica Keego • • Harbor • Milford Orchard • • Commarca Lake Bloomfield Troy • Sterling Brighton Mid Hills a Heights W4hrrafllsi West • • Lake Bloomfield Bloomfield • W9wU4 Birmingham • • �_ Uke Beverly Clawson e _ Wixom Franklin Southfield Hills • Bingham Royal • Farmington Farms -0ak • Hills Lathrup Berkley In Green • Lyon Novi Village Warren Huntington Oak South Southfield Woods Pleasant Center *Lyon Farminglrnl Ridge Line, Novi Oak Park daze` • Ferndale Park • • • • • • • • goi rvile • • • • • e • i' • • • • • • • Ro al • b lt • • • • • Northfield Salem Northville Livonia Redford Detroit Wwhland Park Groveland Oaks County Park Campgrounds Sales by Zip Code 2012 Season 1-20 21-50 ® 51-125 ® 126-300 301-565 0 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 49 www.Destination0akland.com Thread Creek 7— M uTrail Head I I / Grou(1 mile paved loop) Camj 4 T-7 5 • Activity Stage SECTION C UTILITY wa`h 161_5 6 5 UPGRADE AREA `•ooms 1814 7.4 V 1813 8 2 1.,:,J„,, .,..,. • Bike Rental Stagi g 1912 g • Boat Rental rea 2011 101r • Camping Cabins 21 22231 • Laundry Facility Cont • Miniature Golf Stati rp 29 28 2726 25 III 30 36 37 38 • Paved Trails/walkways 31 35 • Playgrounds 3 3 334 952 ;,' De`il • Sand Volleyball Court 40 42 41 • Skate Park ' i1 45 46 473 48 4930 51 •Waterslide 545 '�, 58 57 56 55 2 •Yurts 6059 74 75 Af� 73 60 6172 77 V groundY�> ntrance 63271 78 RestroomsIsland- —" r 70 79 $gr Parking Lot 6569 80$8 �7�0 6668 8187 90 96 96P9 67 82d,6 91 95 99*8 Reservable sites 8385 92 94 07 are highlighted 9��04. $40 93 00 101106 Deluxe sites 1102 105 are blue GROVELAND OAKS 103104 CAMPGROUND UTILITIES ni AERIAL MAP Dm /14 Laur F� W Group Streets Q Groveland Blvd. 0 Pine Dr. © Lakeview Dr. Overlook Circle © Thread Creek Loop m Overlook Dr. 10 Island Loop m Paradise Circle © Windmill Loop Paradise Dr. Acorn Lane Cabin Circle Matthews St am ing Areas _ 118 8 10M11 12 14 113 114 115, 116 t 17 119 LLLLLL.UUJ Cabins 124123122121 120 9 137 139 141 143 i;5}8� i59 160 Mini golf 136138 140 WA y;[ 161 Playgroun 135 144 Volleyball /p'U\ 134 145156 162163 p' 1 Courts T32 1a6 155 164 165 Visitorpar ing Activityo � 130 146154 166167 Stage v Laundry128 C148153 168169 i Restrooms/Firewoo 128, Cabin 125 t49 152 170 171 Activity.,� Basketball vurts • 150151 17z Ira ShaltPr It tU Courts ®®� 181 Skate ;\ ParkP Virgin � Island . Island'., 7� ike �� �'/Arcade Waterslid & Boat Rental -Paradise Island.- ,�'W , 31 ( y 174 175 �' 5 ! 260 262 (a 266 267 268 269182/8 18580179 85 80 179 178 177 176 �� ndlL253 21r0= 184 187 2 186 1'891" 193 252 211, 195 \ 251 212 209 188190192194 197 /\ 220B 196 oncession 13 207, 198 214 206205-204 203 202 201 200 199�224 trooms 250 249 216 217 218 219 220 221 222 223 225 248 245 BPaC 24324-t 239 237 235 233 231 230 228 227226 _ h Ale• ��Cd1i 240 238 236 234 232 229 Stewart Lake Q OV Vending Machine Fire ♦ N �1 J)� 50 Station OZAKLAND Groveland Oaks County Park 14555 Dixie Hwy. Holly, MI 48442 Oakland County Parks & Recreation 2800 Watkins Lake Road t9 Waterford, MI 48328 Map esabd on 10/31,08 Daniel Stencil 'na bbmuba pmvded herewith I e. bean complied ham arcked deade, plate, W map,, aumrya n d ether public h—da. It I, nat a bpapy mmked mep or wrvey nd I, rot Interded to be treed ae eA. Uron,haM crnwll tha InlomWbn amn:M m,nlbratl above Wan q.W.. arlro.• Groveland Oaks 1-Maintenance Building 2-Lot C Restroom 3-Play Lot Section C 4-Boat Launch 5-Boat Launch beck 6-Contact Station 7-Maintenance Building 8-Pavilion 9-Conccssion Building 10-Group Camping I Shelter 11-Group Camping 2,3 Shelter 12-Group Camping 4,5 Shelter 13-Group Camping 6,7 Shelter 14-Group Camping 8,9 Shelter 15-Group Camping 10,11 Shelter 16-Group Camping 12,14 Shelter 17-Mini Golf Course 18-Pine Grove Playground 19-Pine Grove Restroom/Laundry 20-Playground 245 490 980 Feet 51 Campground Revenue Expenditure Net Gain/Loss Current Cost Recovery Rentals/Exclusive Use Overall Revenue Expenditure Net Gain/Loss Current Cost Recovery COST RECOVERY ANALYSIS 90% Elec/1120 pedestal, San,WiFi Electrric Only ($960,104) ($1,549,614) Change Est. Annual Change Est. Annual $53,640.00 $659,903.33 .$0.00 $606,263.33 $61,986.00 $736,205.39 $38,404.00 $712,623.39 -$8,346.00 -$76,302.05 -$38,404.00 -$106,360.05 90% 85% $53,640.00 $2,883,865.33 $0.00 $2,830225.33 $61,986.00 $3,406,052.94 $38,404.00 $3,3821470.94 -$8,346.00 -$522,187.61 -$38,404.60 -$552,245.61 85% 84% 52 12/4/2014 DECEMBER 10, 2014 1 1=1.'IN=1►1�1 gisi � � I ; J It= OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 8 C ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: December 4, 2014 Subject: OCPR Commission Proposed 2015 Meeting Dates — Information INTRODUCTION AND HISTORY Attached is a draft of the proposed schedule for the 2015 OCPR Commission meeting dates, using the second Tuesday afternoon of each month at 2:00 p.m. as the meeting date and time. This data is for information purposes for the Commission when considering the schedule for the 2015 meeting dates. Per the OCPR Commission By -Laws, this item will be placed on the January 2015 OCPR Commission meeting agenda for Commission approval. ATTACHMENTS - Proposed 2015 OCPR Commission meeting schedule 53 2015 2015 Oakland County Parks & Recreation Commission Meeting Schedule IPlease note there may be some dates with multiple items scheduled. Refer to the key below the calendar for further details. I January April July I October S M T W T F S S M T W T F S S M T W T F S IS M T W T F S 1 2 3 1 2 3 4 I 1 2 3 4 I 1 2 3 4 5 6 7 8. 9 101 5 6 7 8 9 I10 11 15 6 7 8 9 10 11 14 5 6 7 8 9 10 11 12 13 14 15 16 17 I 12 13 14 15 16 17 18 112 13 14 15 16 17 18 111 12 13 14 15 16 17 18 19 20 21 22 23 24 19 20 F211 22 23 24 25 19 20 fM 22 23 24 25 18 19 [A 21 22.1 23 24 25 26 28 29 30 31 26 27 8 29 30 26 27 29 30 31 25 26 28 29 30 31 February May I August I I November S M T W T F S S M T W T F S IS M T W T F S I IS M T W T F S 1 2 3 4 5 6 7 1 2 I 1 11 2 3 4 5 6 7 8 9 10 11 12 13 14 3 4 5 6 0 8 9 12 3 4 5 6 7 8I I8 9 10 11 12 13 14 15 16 18 19 20 21 10 11 12 13 14 15 16 19 10 11 12 13 14 15I 15 16 17 18 19 20 21 22 23 _ 25 26 27 28 17 18 20 � 22 23 16 17 19 20 21 221 22 23 '2 25 26 27 28 24 25 26 27 28 29 30 �23 24 j25 26 27 28 291 29 30 31 130 31 I I March June I September I I December IS M T W T F _S S M T W T F S IS M T W T F S I IS M T W _T F S 1 2 3 4 'S 6 _7 1 2 3 4 I 5 6 I 1 2 3 4 5 I I 1 2 3 4 5 8 9 10 11 12 13 14 7 8 9 10 11 12 13 16 7 8 9 10 11 12 I 16 7 8 9 10 11 12 15 16 18 K 20 21 14 15 i6 17 18 19 20 13 14 15 16 17 18 19 I 13 14 L 16 17 18 19 22 23 25 26 27 28 21 22 23 24 25 26 27 20 21 V 23 24 25 261 20 21 23 24 25I26 29 30 31 28 29 30 I 127 28 29 30 27 28 29 30 31 JAN 2016 1 12/4/2014 © OCPRC Meeting Executive Committee Meeting `2 OCPRC Budget Study Session & Ex. Comm. Mtg. (2) Executive Committee Meeting & Aaenda Deadline ❑8 OCPR Commission Meeting Date & Aaenda Deadline ® Aaenda Submission Deadlines FEHoliday 18 Chairman/Exec. Officer Review Agenda for Exec. Comm. Mtg. Present budget info at end of april Schedule additional work sessions in April 25 Agenda Packets delivered to OCPR Commission Additionalwork session in May Additional worksession in June Additional work session in July 54 lC1GI:/IN:I0101koili01a0 V_1;i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM NO. 9 B ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: December 2, 2014 Subject: Food and Beverage Committee/Consultant Update INTRODUCTION AND HISTORY A verbal update on the current Food and Beverage projects will be given at the Commission meeting which will include the following: Pepsi Contract • Contract language review is underway by Corp Counsel • Targeted to bring to the Commission in January Springfield Oaks • MMD Management (Division of Rose Foote Catering) is well underway on their planning for operations to begin when the weather breaks in March. They will be reaching out to the leagues for an open house and customized menus. • Liquor license transfer is still in process through the MLCC Concession Operations • Plans are still being worked on for Phase 1 (minor updates to concessions) • Staff is beginning to prepare for the onboarding of staff to operate concessions • Menu development and contract with food distributor is almost complete Conference Center / Golf Operations RFP Update (White Lake and Lyon Oaks) • RFP was released on Thursday, November 6 • Site visit was attended by 5 firms on Thursday, November 20 • RFP responses were due on Monday, December 1 • A summary of the responses will be provided verbally at the meeting • See next page for complete timeline 55 Current Time Line for Lyon Oaks/White Lake Oaks Golf Courses and Conference Centers F&B and Golf Course/Park Operations Review Final Draft of RFP Wednesday. November 5, 2014 This is the soonest the RFP can be reviewed by the Parks F&B Committee based on waiting for the FY 2014 year end actuals and time to allow the food and beverage committee time to review and approve the proposed RFP. Release RFP to Public Site Visits — WLG (9 AM)/LYG (1 PM) RFP Response Due Date Evaluate Responses by Staff Recommendation to F&B Committee Finalist Interviews with F&B Committee Negotiate Contract(s) Present to Parks Commission for Approval Present to BOC — Planning/Building Refer to BOC Present to BOC — Finance Final Referral to BOC for approval Contract Start Date Timeline Draft as of Tuesday, November 25, 2014 Thursday, November 6, 2014 Thursday, November 20, 2014 Monday, December 1, 2014 Thursday, December 4, 2014 Wednesday, December 10, 2014 Week of December 15, 2014 December 22, 2014 -January 16, 2015 February XX, 2015 February XX, 2015 February XX, 2015 February XX, 2015 February XX, 2015 January 1, 2016 56 A Q-A KLANDCOUNTYPARKS Oakland County Parks and Recreation V 1 Q) Providing i IFY 2014 Golf Update I7 � if io•A ice119 66 4 1966: Springfield Oaks - Davisburg 1970: White Lake Oaks - White Lake 1977: Red Oaks - Madison Heights* 1978: Glen Oaks - Farmington Hills 2000: Lyon Oaks - Lyon Township *9-hole course 58 2014 Golf Course Staffing Golf Course Staffing - Full Time Glen Oaks White Lake Oaks GOLF .4 Park Supervisor .33 Golf Revenue .9 Crew Chief .9 Groundskeeper II CONFERENCE CENTER A Crew Chief .1 Groundskeeper II Springfield Oaks Lyon Oaks Red Oaks Golf GOLF GOLF GOLF .2 Maintenance Supervisor .3 Park Supervisor .6 Park Supervisor .5 Maintenance Supervisor .5 Rec Program Supervisor .33 Golf Revenue .5 Rec Program Supervisor .33 Golf Revenue .9 Crew Chief .75 General Maintenance Mechanic .8 General Maintenance Mechanic .5 Skilled Maintenance .9 General Maintenance .8 Groundskeeper II .5 Equipment Mechanic .5 Equipment Mechanic CONFERENCE CENTER CONFERENCE CENTER CONFERENCE CENTER A Crew Chief .05 Park Supervisor .1 Park Supervisor .1 General Maintenance Mechanic .05 General Maintenance Mechanic .1 General Maintenance Mechanic .1 Groundskeeper II Golf Course Staffing - Part Time Glen Oaks White Lake Oaks PRO SHOP 11 Parks Helpers 1Seasonal Program Sped a]ist MAINTENANCE 6 Parks Helpers - 2Seasonal Laborers - 1 Grounds Equipment Mechanic (Underfill FTE) CONFERENCE CENTER - 1 Parks Helper Springfield Oaks Lyon Oaks Red Oaks PRO SHOP PRO SHOP PRO SHOP PRO SHOP 12 Parks Helpers - 9 Parks Helpers 14 Parks Helpers 9 Parks Helpers - 2Seasonal Program Specalist - 1Seasonal Program Specialist - 3Seasonal Program Specialist 1Seasonal Program Specialist MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE - 7 Parks Helpers - 6 Parks Helpers - 15 Parks Helpers 6 Parks Helpers - 3Seasonal Laborer 1 Grounds Equipment Mechanic (Underfill FTE) - 1Seasonal Laborer - 1Groundskeeper ll (Underfill FTE) - 1 Grounds Equipment Mechanic (Underfill FTE) _ 1 Groundskeeper II (Underfill FTE) CONFERENCE CENTER CONFERENCE CENTER CONFERENCE CENTER - 1 Parks Helper - 1 Parks Helper - 1 Parks Helper 59 Springfield Oaks Park Supervisor Oversees Maintenance • Springfield Oaks Golf Course • Springfield Oaks Activity Center • White Lake Oaks Golf Course • White Lake Oaks Conference Center Facilities Maintenance Supervisor Oversees Maintenance & Supervision • Red Oaks Waterpa rk • Red Oaks Dog Park • Red Oaks Golf Course • Red Oaks Soccer Complex • Red Oaks Nature Center • Catalpa Oaks • Glen Oaks Golf Course • Glen Oaks Conference Center Lyon Oaks Park Supervisor Oversees Maintenance • Lyon Oaks Golf Course • Lyon Oaks Conference Center • Lyon Oaks Day Use Park Glen Oaks Crew Chief Oversees Maintenance & Supervision • Glen Oaks Golf Course • Glen Oaks Conference Center White Lake Oaks Crew Chief Oversees Maintenance & Supervision • White Lake Oaks Golf Course • White Lake Oaks Conference Center 61 Golf Revenue Supervisor Oversees Supervision •Red Oaks Golf Course Pro Shop •White Lake Oaks Pro Shop •Springfield Oaks Pro Shop •Ellis Barn •Outings, Leagues, Programs Golf Revenue Supervisor Oversees Supervision •Glen Oaks Golf Course Pro Shop •Lyon Oaks Pro Shop & Driving Range •Outings, Leagues, Programs 62 2014 Golf Course Total Number of Starts FY 2012 48 J 18 31,748 20,541 29,950 40 f620 FY 2013 40f688 30,082 18,904 30,216 38,074 FY 2014 38,419 31,617 18,159 29,719 35,887 63 2014 Golf Course Opening Dates FY 2012 3/07/2012 3/13/2012 3/09/2012 3/16/2012 3/13/2012 FY 2013 3/25/2013 3/29/2013 3/29/2013 4/03/2013 3/29/2013 FY 2014 3/31/2014 4/09/2014 4/02/2014 4/11/2014 4/09/2014 * Data obtained from RecTrac ** In the 2014 season there were: 63 days the temperature was below 590 42 days there were light -moderate rain/storms 12 days courses closed due to unplayable conditions and/or inclement weather 64 2012-2014 Volunteer Levels Total volunteer hours Total value of volunteer service provided 11,601 $234,92 7,314 $148,108 12,134 $245,713 • Golf course volunteers are recruited and trained by OCPR's Volunteers Coordinator and attend mandatory orientation and training with on -site supervisors • Golf Hours are valued at $20.25/hr, - Bureau of Labor Statistics (2014) Midwest Volunteer Hourly Rate 65 2014 Programs and Clinics (# Starts) Description High School Team Members 11007 Seniors for the 4=Person Scramble Series — Age 50+ 400 Junior Gold Program 300 Ladies No -Score (Just for Fun) 375 Ladies Instructional 200 Introduction to Foot Golf @ Red Oaks 170 Special Events: Glow Golf Chili Open Combined Total 21452 A. Golf Course and Conference Center FY 2014 Budgets to Actuals Report evenues 2014 Expenditures (184,977.89) �180.96 NET R Minus Depr�iati�o�n $� I (420,242.63)I $ 159Q.9 2014 Budget 2014 Budget 2014 201 Red Oaks Golf Course $ 325,200.00 $ 320,333.33 $ 4,866.67 $ 651,341.00 $ 740,575.96 $ (89,234.96) $ White Lake Oaks Golf Course $ 729,128.00 $ 726,245.36 $ 2,882.64 $ 911,043.00 $ 759,186.58 $ 151,856.42 $ White Lake Oaks Conference Center $ 51,000.00 $ 56,001.30 $ (5,001.30) $ 212,847.00 $ 190,380.74 $ 22,466.26 $ Springfield Oaks Golf Course $ 693,254.00 $ 676,228.22 $ 17,025.78 $ 909,960.00 $ 646,184.92 $ 263,775.08 $ Springfield Oaks Concessions $ 12,000.00 $ 9,870.00 $ 2,130.00 $ 82,663.00 $ 38,328.52 $ 44,334.48 $ Glen Oaks Golf Course $ 774,000.00 $ 771,365.45 $ 2,634.55 $ 854,579.00 $ 907,580.52 $ (53,001.52) $ Glen Oaks Conference Center $ 200,000.00 $ 172,427.40 $ 27,572.60 $ 224,139.00 $ 191,041.58 $ 33,097.42 $ (32,941.22)I " . _ _9J.53 (134,379.44)1 s 30, 043.30 I (28,458.52),$ 4129.43 (136,215.07)I $ � .94 I (18,614.18)I _ w 67 $1,500,000.00 $1,000,000.00 $500,000.00 Lyon Oaks Lyon Oaks Red Oaks White Lake Oaks White Lake Springfield Springfield Glen Oaks Glen Oaks Golf Course Conference Golf Course Oaks Golf Conference Oaks Golf Oaks Golf Course Conference Center Course Center Course Concessions Center ■ 2014 Budget $1,126,000. $105,000.00 $325,200.00 $729,128.00 $51,000.00 $693,254.00 $12,000.00 $774,000.00 $200,000.00 Revenues 0 2014 Revenue $1,187,807. $111,788.59 $320,333.33 $726,245.36 $56,001.30 $676,228.22 $9,870.00 $771,365.45 $172,427.40 ■ Difference $(61,807.38 $(6,788.59) $4,866.67 $2,882.64 $(5,001,30) $17,025.78 $2,130.00 $2,634.55 $27,572.60 ■ 2014 Budget $1,724,099. $237,814.00 $651,341.00 $911,043.00 $212,847.00 $909,960.00 $82,663.00 $854,579.00 $224,139.00 Expenditures ■ 2014 $1,372,785. $226,471.20 $740,575.96 $759,186.58 $190,380.74 $64.6,184.92 $38,328.52 $907,580.52 $191,041.58 Expenditures ■ Difference $351,313.73 $11,342.80 $(89,234.96 $151,856.42 $22,466.26 $263,775.08 $44,334.48 $(53,001.52 $33,097.42 NET 2014 Revenues Minus $(184,977.8 $(114,682.6 $(420,242.6 $(32,941.22 $(134,379.4 $30,043.30 $(28,458.52 $(136,215.0 $(18,614.18 2014 Expenditures A 2014 $436,180.96 $86,266.27 $157,590.49 $94,857.53 $79,800.33 $54,872.06 $4,129.43 $124,891.94 $54,655.00 Depreciation FY 2014, 2013, 2012 Golf Course Revenues/Expenditures/Depreciation/Difference 2014 2014 Depreciation 2014 Difference Location 2014 Revenue Expenditures Expenditures) (Revenues -Expenses) Lyon Oaks Golf Course $ 1,187, 807.38 $ 1,372,785.27 $ 436,180.96 $ (184, 977.89) Lyon Oaks Conference Center $ 111,788.59 $ 226,471.20 $ 86,266.27 $ (114,682.61) Red Oaks Golf Course $ 320, 333.33 $ 740, 575.96 $ 157, 590.49 $ (420, 242.63) White Lake Oaks Golf Course $ 726,245.36 $ 759,186.58 $ 94,857.53 $ (32,941.22) White Lake Oaks Conference Center $ 56,001.30 $ 190,380.74 $ 79,800.33 $ (134,379.44) Springfield Oaks Golf Course $ 676,228.22 $ 646,184.92 $ 54,872.06 $ 30,043.30 { Springfield Oaks Concessions $ 9,870.00 $ 38,328.52 $ 4,129.43 $ (28,458.52) Glen Oaks Golf Course $ 771,365.45 $ 907,580.52 $ 124,891.94 $ (136,215.07) Glen Oaks Conference Center $ 172,427.40 $ 191,041.58 $ 54,655.00 $ (18,614.18) Location Lyon Oaks Golf Course $ Lyon Oaks Conference Center $ Red Oaks Golf Course $ White Lake Oaks Golf Course $ lWhite Lake Oaks Conference Center $ Springfield Oaks Golf Course $ Springfield Oaks Concessions $ Glen Oaks Golf Course $ Glen Oaks Conference Center $ 2013 Revenue 1, 318, 560.00 $ mD 338, 557.00 $ 810,478.00 $ �$ 680,221.00 $ $ 975,115.00 $ $ Location 2012 Revenue Lyon Oaks Golf Course $ Lyon Oaks Conference Center $ IRed Oaks Golf Course $ l White Lake Oaks Golf Course $ l White Lake Oaks Conference Center $ Springfield Oaks Golf Course $ Springfield Oaks Concessions $ 1Glen Oaks Golf Course $ Glen Oaks Conference Center $ 1,300,602.00 $ _ - 1$ 349,154.00 $ 824,794.00 $ 702,776.00 $ $ 1,041,1717.00 $ 2013 Expenditures 1,634,747.00 $ _ Fs 859, 046.00 $ 880, 750.00 $ 680,409.00 $ 1, 050, 894.00 $ - $ - 2012 Expenditures (li 1,595,488.00 $ I$ 599, 578.00 I $ 856,467.00 $ 2013 Depreciation 2013 Difference _ #AdMin _ � — (Revenues - Expenses) 525,146.87 $ (316,187.0 - $ - 157,470.09 $ (520,489.0 178, 548.12 $ (70, 272.0 58,940.10 $ (188.0 - $ - 187,450.03 I $ _ (75,779.0 $ 2012 Depreciation 2012 Difference ;tuded in (Revenues - Expenses) 531, 910.05 $ (294, 886.00) $ - 155 314.72 I $ (250,424.00; 185, 999.04 $ (31, 673.00' 1$ _ 1$ _ 724, 439.00 1 $ 68, 034.42 1 $ (21, 663.00) I$ _ 1$ 1,143,848.00 1 $ 191,073.10 1 $ (102,671.00) MIE. FY 2012 and 2013 Golf Course* Revenues/Expenditures/Depreciation/Difference 2012 2012 2012 2013 2013 2013 Location Difference Difference Revenues Expenditures Depreciation Revenues Expenditures Depreciation Lyon Oaks Golf Course $ 1,300,602.00 $ 1,595,488.00 $ (294,886.00) $ 531,910.05 $ 1,318,560.00 $ 1,634,747.00 $ (316,187.00) $ 525,146.87 Red Oaks Golf Course $ 349,154.00 $ 599,578.00 $ (250,424.00) $ 155,314.72 $ 338,557.00 $ 859,046.00 $ (520,489.00) $ 157,470.09 White Lake Oaks Golf Course $ 824,794.00 $ 856,467.00 $ (31,673.00) $ 185,999.04 $ 810,478.00 $ 880,750.00 $ (70,272.00) $ 178,548,12 Springfield Oaks Golf Course $ 702,776.00 $ 724,439.00 $ (21,663.00) $ 68,034.42 $ 680,221.00 $ 680,409.00 $ (188.00) $ 58,940.10 Glen Oaks Golf Course $ 1,041,177.00 $ 1,143,848.00 $ (102,671,00) $ 191,073.10 $ 975,115.00 $ 1,050,894.00 $ (75,779.00) $ 187,450.03 * 2012 and 2013 Golf Course information includes Conference Center financial data 70 $1,500,000.00 $1,300,000.00 $1,100,000.00 $900,000.00 $700,000.00 $500,000.00 $300,000.00 $100,000.00 $(100, 000.00) $(300,000.00) ■ Revenues ■ Expenditures ■ Difference 0 Depreciation Lyon $1,300,602.00 $1,595,488.00 $(294,886.00) $531,910.05 FY 2012 Golf Revenue/Expenses/Depreciation Red Oaks Golf Course $349,154.00 $599,578.00 $(250,242.00) $155,314.72 White Lake Oaks Golf Course $824,794.00 $856,467.00 $(31,673.00) $185,999.04 Springfield Oaks Golf Course $702,776.00 $724,439.00 $(21,663.00) $68,034.42 Glen Oaks Golf Course $1,041,177.00 $1,143,848.00 $(102,671.00) $191,073.10 71 $1,450,000.00 $950,000.00 $450,000.00 $(50,000.00) $(550,000.00) ■ Revenues ■ Expenditures Difference ■ Depreciation FY 2013 Golf Revenues/Expenses/Depreciation Lyon $1,318,560.00 $1,634,747.00 $(316,187.00) $525,146.87 Red Oaks Golf Course $338,557.00 $859,046.00 $(520,489.00) $157,470.09 White Lake Oaks Golf Course $810,478.00 $880,750.00 $(70,272.00) $178,548.12 Springfield Oaks Golf Course $680,221.00 $680,409.00 $(188.00) $58,940.10 Glen Oaks Golf Course $975,115.00 $1,050,894.00 $(75,779.00) $187,450.03 72 2014 Golf Miscellaneous 1. Equipment Sharing 2. Separate Budget Centers for Golf and Conference Centers 3. Early Order Purchasing to Save 10-15% on Chemicals and Fertilizers 4. Created Golf Cart Replacement Program on 8-Year Cycle to have Consistency in Annual Budgeting 73 2014 Golf Marketing Highlights • Placed advertising with Michigan Golf Weekly that included a broadcast TV spot (CBS 62) from Lyon Oaks Golf Course which aired twice (May 24 and August 2) plus impressions on CBSDetroit.com • Placed digital billboards for Lyon Oaks (I-96), Red Oaks (I-75 and 13 1/2 Mile Road), Springfield Oaks (I-75 at US/23 Bristol Road) • Purchased ads on WWI 950 that reaches 277,000 listeners (28, 30-second ads) • Attended the Michigan GoIF Show at Suburban Showplace Collection to promote awareness • Placed ads in Carl's Golf/and Magazine, Michigan Golf Links Directory produced by the Golf Association of Michigan (included digital messages to MGL subscribers), special golf section in The Oak/and Press, Windsor Life Magazine and Pure Michigan Magazine • Participated in MRPA's Michigan Golf Trail to encourage golfers to visit all 5 OCP Courses • Placed offers for discounted golf with Group Golfer to generate revenue 74 Qnw-AKLANDCOUNTYPARKS Thank Yo u V�&IAW.,10161WIJ01h1 V 1 1 E3 i � OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DECEMBER 10, 2014 AGENDA ITEM NO. 9 D PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: December 2, 2014 Subject: Preliminary Dixie Gully Run 11 Demonstration Event Outcomes Report INTRODUCTION AND HISTORY The purpose of the Dixie Gully Run events on August 9, 2014 and November 1-2, 2014 was to gather information to help determine the feasibility of developing an ORV park in collaboration with the Michigan Department of Natural Resources and associated with Groveland Oaks County Park. ATTACHMENTS Attached please find a report that compiles the outcomes of both events. In addition, the report describes marketing efforts specific to the November 1-2 event and contrasts the participation between the two events. Staff will provide a presentation with highlights of the report. STAFF RECOMMENDATION Staff recommends the Commission receive and file this report. 76 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 1 Dixie Gully Run— Compiled Report on Outcomes of Dixie Gully Run events held on August 9 (DGR 1) and November 1-2, 2014 (DGR II) Event Summary The overall purpose of the Dixie Gully Run events was to gather information to help determine the feasibility of developing an ORV park in collaboration with the Michigan Department of Natural Resources and associated with Groveland Oaks County Park and to gain knowledge that will inform the design, construction, operation and maintenance of a proposed ORV park. The Dixie Gully Run I (DGR 1) event on August 9 was invitation -only and attended by a known population of ORV enthusiasts and was well -attended with limited marketing effort. The second event, Dixie Gully Run II (DGR II) on November 1-2, was marketed openly and provided an opportunity to gain expertise in reaching this target market. Survey results and other data are benchmarked against the first event. Purpose of Report The measureable outcomes provided the guidelines for data collection and analysis. The purpose of the report is to summarize the data resulting from the November 2014 event (DGR 1) and compare it with the results of the first event that occurred in August 2014 (DGR II). Data collected will include survey results, financial actuals, and staff observations. This report summarizes these date and integrates it with existing data, i.e. statewide surveys, event plans, and budgets. Analysis of these data will help us to identify both new knowledge and knowledge gaps about target markets and identify lessons learned regarding operational practices and financial management. Measures of Success The success of a potential ORV park would be defined by success in meeting recreational need in collaboration with MDNR and other relevant agencies in a manner that is financially sustainable. Success for the Dixie Gully Run II event was defined by completion of the same tasks that were identified for Dixie Gully Run I but focused on an event that is open to the public. The event also had additional expected outcomes for marketing, specifically looking at the success of various marketing efforts in creating awareness of and participation in the event. I. Gauge the interest of the ORV community, using a set of defined parameters — p. 4 2. Gain knowledge about effectiveness of marketing campaigns targeted to ORV users — p. 6 3. Gain knowledge about potential users of the proposed ORV park— p. 7 4. Gain operational knowledge specific to ORV recreation that is open to the public— p. 10 5. Understand potential negative impacts of the proposed ORV park — p. 11 6. Gain knowledge about safety and security at sites where ORVs are operated — p. 13 7. Gain understanding of the financial costs and revenue capacity of an ORV event— p. 14 8. Understand the potential financial impact of the proposed ORV park — p. 15 9. Get input on potential future design of an ORV park— p. 16 77 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 2 Data Sources Dixie Gully Run Registration Data Pre -registration information was collected and reported using RecTrack, on the day of the event, staff checked off individuals from the RecTrack generated list as they signed acknowledgement of rules and liability waivers. Dixie Gullv Run I ORV Event Survey — Preliminary Results The 17-question survey was developed by planning staff in consultation with staff teams (ORV team, FOM/BSD and AMT) and public engagement consultants at University of Michigan — Flint. The survey was administered to Dixie Gully Run participants during the lunch break (over a 2-hour period). 177 surveys were completed. The data in this report is from a preliminary data report generated by the UM - Flint consultants. Additional analysis will be performed. The survey instrument is attached as Exhibit A. Dixie Gullv Run II ORV Event Survey — Preliminary Results The same 17-question survey was used. Dixie Gully Run 11 participants were invited via email to complete the survey online. The survey was open for one week following the event. 166 surveys were completed. The data in this report is from a preliminary data report generated by the UM -Flint consultants. Additional analysis will be performed. The survey instrument is attached as Exhibit A. 2014 ORV Studv by Michigan State Universitv This study was conducted by MSU researchers on contract with OCPR. A sample size of 4,032 subjects was randomly selected from a list of people who registered an ORV in Michigan during 2012. The study primarily explored the preferences of ORV users for characteristics and amenities, as well as pertinent demographic and other data that will help identify the potential market for ORV recreation in southeast Michigan. (McCole, et al. 2014) 2010 ORV Studv by Michigan State University This MSU study surveyed 3,000 randomly selected ORV licensees in 2008-09. After the removal of invalid addresses (861), 30% of those with valid addresses completed and returned the survey. The results were used to estimate the vehicle and amenity preferences of ORV users and to develop a demographic profile. (Nelson, et al. 2010) 78 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 3 List of Tables Table 1: Dixie Gully Run I and II Attendance Comparison.............................................................................4 Table 2: Comparison of Event Vehicle Types with Statewide Data...............................................................5 Table 3: Analysis of ZIP Code data provided by survey respondents............................................................7 Table 4: Percentage of Oakland County Residents Participating in Selected OCPRC Facilities ....................7 Table 5: Comparison of how often Dixie Gully Run participants and ORV licensees (full-size vehicle users) would be willing to visit a proposed new ORV park......................................................................................8 Table 6: Demographic Characteristics of ORV Users compared to populations of drive -time areas: Genderand Age.............................................................................................................................................9 Table 7: Demographic Characteristics of ORV Users compared to populations of drive -time areas: Race .9 Table 8: Sample decibel readings — provided for comparison....................................................................11 Table 9: Noise testing prior to Dixie Gully Run event comparing ambient levels with ORV operation levels —August 7, 2014..........................................................................................................................................11 Table 10: Noise testing prior at Dixie Gully Run event —August 9, 2014....................................................12 Table 11: Dixie Gully Run Events Budget v Actual Report - Draft...............................................................14 Table 12: Response to Question 7 related to local businesses and camping............................................15 Table 13: Responses to Question: What features do you consider in selecting an ORV recreation area? 16 Table 14: Responses to Question: What trail surfaces do you prefer?.......................................................16 Table 15: Dixie Gully Run Event Survey ratings of course features and event experience for both events (DGR I/DGR II)..............................................................................................................................................17 79 Dixie Gully Run I and II — Compiled Event Outcomes Report Page 4 Outcome 1— Gauge the interest of the ORV community, using a set of defined parameters ■ Evaluate participation in this event: How many people were invited, how many attended as drivers, passengers and/or spectators The Dixie Gully Run I event was invitation -only and limited to full-size or side -by -side vehicles with roll cages. Two ORV dealers (MotorCity Power Sports and Szott Auto Group) and one club (Great Lakes 4WD Association) were asked to invite 50 people each for a total of 150 possible invitations. Dixie Gully Run 11 was also limited to full-size or side -by -side vehicles with roll cages. It was openly promoted to the public. Registration was limited to 100 people per 1/2-day session, including volunteers. For both events, each registered driver was allowed to bring up to 4 additional passengers and/or spectators. The table below shows the attendance numbers for both events. Table 1: Dixie Gully Run I and II Attendance comparison DGR I DGR 11 Repeat New % New (one day) (two days) Participants Participants Participants at DGR II at DGR II at DGR II Drivers Participant Drivers 102 210 17 193 92% Volunteer Trail Rider Drivers 20 32 19 13 32% Total Participant Drivers 122 242 36 206 85% Other Participants Participant Passengers 154 433 VIP / Vendor 120 Spectators I 103 OCPR Staff 29 26 396 675 80 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 5 ■ Find out what types of ORVs are used by event participants — both at the event and outside of the event Question 1 in the ORV Event Survey asked participants what types of ORVs they used. The responses were not limited to the ORV used at the event. Most (91.5% for DGR 1 and 88.7% for DGR 11) responded that they used full-size vehicles. This suggests that OCPR was successful in reaching the intended target segment of the ORV population. This is in contrast to statewide surveys of licensed ORV users, which indicated that ATVs are the predominant vehicle choice. While we were successful in attracting full-size vehicle users for these limited events — it is expected that a permanent ORV park would need to cater to a wider variety of vehicles, including ATVs and off -road motorcycles. Table 2: Comparison of Event Vehicle Types with Statewide Data DGR I Registered DGR II Registered DGR I Event Survey: DGR II Event Survey: Vehicles Vehicles "What types of "What types of MSU 2014 Study MSU 2010 Study ORVs do you use?" ORVs do you use?" Number % Number % Number % Number % Number % Number % All -terrain vehicle (ATV) 0 0.0% 0 0.0% 49 18.1% 31 13.4% 922 63.4% 121,530 67% Side -by -side vehicle (UTV Si ROV) 11 8.5% 29 11.3% 28 10.3% 24 10.3% 192 13.2% 9,555 5% or Off -road motorcycle / dirt 0 0.0% 0 0.0% 24 8.9% 17 7.3% 181 12.4% 25,832 14% bike Full-size vehicle (4WD 118 91.5% 228 88.7% 163 60.1% 154 66.4% 143 9.8% 24,742 14% truck, Jeep, SUV) Other 0 0.0% 0 0.0% 7 2.6% 6 2.6% 16 1.1% TOTAL 129 100% 257 100% 271 100% 232 100% 1454 100% 181,659 100% 81 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 6 Outcome 2 - Gain knowledge about effectiveness of marketing campaigns targeted to ORV users DGR 1 was not publicized by OCPRC— ORV users were invited to register for the event via two ORV dealers (MotorCity Power Sports and Szott Auto Group) and one club (Great Lakes 4WD Association), which resulted in a low percentage of participation by Oakland County residents —42%. Marketing for DGR 11 focused on Oakland County audience and the percentage of Oakland County residents registering for the event rose by 18% to 60%. The second event also drew new participants — 85% of the participants of DGR 11(206 people) were new to the DGR events (see Table 1). Participants in DGR 11 indicated via the event survey that the way they find out about OCPRC parks and events is by Word of Mouth (69%), Facebook (53%) and the Parks website (32966). 31% indicated "Other" as the means of communication, with most respondents defining "Other" as ORV community websites and online forums. Media Relations ■ Press Release was sent to 20 media outlets. ■ Dixie Gully Run promotional video and further details were sent to 8 individual media representatives to pique their interest, offered photos and rides with volunteers during the event. ■ 1/8-page color ads ran in The Oakland Press on Oct. 12, 13, 18 & 19. The media buy also included 50,000 digital/display ads. Two of the dates are Sundays which have a circulation of: print: 58,284, digital 20,47Z The daily print circulation is 27,634, Digital 19,161. Social Media - Facebook ■ Poston September 27 reached 20,584; had 139 Likes, 221 Shares, and 58 Comments ■ Post on October 31 reached 59,456; had 261 Likes, 225 Shares, and 71 Comments Social Media - Twitter ■ OCP has 3,996 followers ® Oakland County Parks and Recreation Oakland County Parks will host Its first public off -road vehicle event where enthusiasts can lest drive a 35-acre demonstration course In Groveland Township at the Dixie Gully Run Nov. 1 and 2. The course includes a rock crawl, hill climb, scramble area, trail ride, moguls, stair step and extreme gully - open to 4 x 4 and side -by -side vehicles With rollover protection. This event will test the potential operation of an ORV site that one day could feature adventure recreation opportunities like zlp lining and mountain biking. Interested? Grab the details here: httpllgoo.gUA91181 Like Comment Share _�,562 Shares �j Ali 3m James 1.1 ors hall-PJheele4 Jamie Llurph,; Jon Atha n TopComments - Schechter and 232 others like this. ■ 7 Public posts were tweeted on between September 26 and October 13 ■ 7 Posts to media outlets were tweeted between September 26 and October 8 82 Dixie Gully Run I and II — Compiled Event Outcomes Report Page 7 Outcome 3 - Gain knowledge about potential users of the proposed ORV park ■ What was the median drive time and range of drive times for event participants? Table 3: Analysis of ZIP Code data provided by survey respondents Drive Times DGR I DGR Ill Median Drive Time (50 % of survey 29 minutes or less respondents) 75 %ile Drive Time (75% of survey 54 minutes or less respondents) Shortest Drive Time 12 minutes Longest Drive Time 4 hours 18 minutes In addition to the drive -time analysis it is also interesting to note the percentage of Oakland County vs. non -county residents. OCPRC is not o regional entity but it does serve o regional population, especially for our facilities located near Oakland County's borders. DGR 11 hod o much higher proportion of Oakland County residents. This con potentially be attributed to the marketing effort within Oakland County for DGR 11. DGR 1 was not publicly advertised. Table 4: Percentage of Oakland County Residents Participating in Selected OCPRC Facilities Location/Event Recreational Use Oakland County Residents EVENTS Dixie Gully Run I ORV Event 42% Dixie Gully Run II ORV Event 60% PARKS AND FACILITIES Addison Oaks Camping 62% Groveland Oaks Camping 54% Lyon Oaks Golf Course 76% Red Oaks Waterpark 56% Waterford Oaks Waterpark 73% ■ Find out how often event participants would expect to use the proposed area Question 6 asked participants how often they would use o proposed ORV park associated with Grovelond Oaks. Approximately 40% of event survey respondents from both DGR I and DGR 11 indicated they would visit 6-12 times per year. The MSU 2014 Study asked licensed ORV users how often they would visit o new ORV park in Oakland County by asking them to respond to o range of drive -time distances. 1Analysis of DGR II zip code data is in process 83 Dixie Gully Run I and II -Compiled Event Outcomes Report Page 8 Table 5: Comparison of how often Dixie Gully Run participants and ORV licensees (full-size vehicle users) would be willing to visit a proposed new ORV park DGRI DGRII ORV Licensees: MSU 2014 Study Event Event Drive Times - Full -Size Vehicles Users Survey Survey Q.6 Q.6 < 15 min 16-30 min 31-60 min 1-2 hours 2-3 hours > 3hours Sample Size 177 167 356 360 356 354 353 352 I would not use it NA NA 2.5% 2.5% 3.9% 8.5% 21.0% 33.0% Once a year 1.1% 1% 3.4% 5.3% 10.4% 24.3% 36.3% 40.1% 2-5 times per year I 25.4% 19% 16.0% 23.1% 32.6% 42.4% 33.4% 24.4% 6-12 times per year 37.9% 44% I 30.3% 30.6% 32.3% 20.3% 9.1% 2.6% 13-25 times per year 21.5% 23% 21.9% 21.4% 13.8% 4.5% 0.3% 0.0% ` > 25 times per year 14.1% 13% 25.8% 17.2% 7.0% 0.0% 0.0% I 0.0% 100.0% 100% 100.0% 100.0% 100% 100.0% 100.0% 100.0% ■ Find out if the event participants/spectators existing users of Oakland County Parksz -or if they are potentially a new population of users Further analysis of the Dixie Gully Run 1 and 11 survey results is underway to answer this question ■ Find out the demographic characteristics of participants/spectators and how they compare with other Oakland County Parks users and with ORV users as identified in previous studies The data in the tables below show the gender, age and race distribution for samples that were limited to ORV licensees and respondents to Dixie Gully Run event surveys; and for the general population within the 29 and 54-minute drive -time area? z Analysis of data to compare ORV demographic profiles with profiles of existing OCPR park users is underway 3 Census data for drive -time areas was generated using ArcGIS Online for Office 84 Dixie Gully Run I and II - Compiled Event Outcomes Report Page 9 Table 6: Demographic Characteristics of ORV Users compared to populations of drive -time areas: Gender and Age Study - ORV Users Male Female Age MSU 2010 Study - MI Residents 93% 7% 49.6 (Mean) MSU 2010 Study - Non -Residents 93.3% 6.7% 46.0 (Mean) MSU 2014 Study - All respondents 94.1% 5.9% Not Provided MSU 2014 Study - Oakland County Residents 92.6% 7.4% Not Provided MSU 2014 Study - Full -Size Vehicle Users 94.9% 5.1% Not Provided MSU 2014 Study - Respondents indicating they 94.2% 5.85% Not Provided would potentially use an ORV park in southeast Michigan Dixie Gully Run Event Surveys DGR 1 74% 26% 36.43 (Mean) DGR II 95% 5% Tbd (Mean) Census Profiles of Drive -Time Areas 2010 Census Profile: 29 minute drive -time 48.8% 51.2% 38.8 (Median) 2010 Census Profile: 54 minute drive -time 48.4% 51.6% 39.2 (Median) Table 7: Demographic Characteristics of ORV Users compared to populations of drive -time areas: Race c w N = � o a v c ar N m c r > > eo Y 0 C v M M ci E ui E I I 1 I O C G= 0 W a a? a V) VI N 0 y V) > -0 'O e-1 a -I a -I e-1 C 0 O N N N N a'' C m U C U C > > 7 E tn t 19 L 0 E .� 0 E 2 U di 2> Cu C 7 C N N N Ln Black/African American 16.5% 0.0% 14.5% 15.3% 16.3% 22.7% Hispanic / Latino 0.4% 0.4% 1.1% 0.4% 4.5% 3.2% Caucasian / White 78.2% 96.6% 77.6% 79.5% 77.5% 70.3% Asian 0.2% 0.0% 0.5% 0.2% 2.1% 3.6% Native American / American Indian 1.0% 0.0% 0.7% 1.0% 0.4% 0.3% Pacific Islander 0.1% 1.1% 0.0% 0.2% 0.0% 0.0% Other 0.9% 0.0% 2.0% 0.7%% 1.2% 0.9% Prefer not to answer 2.8% 0.6% 3.6% 2.7% Reporting 2 or more races 2.5% 2.2% Additional demographic analysis is being explored using a variety of measures. Tapestry Segmentation, for example, is a tool that identifies distinctive population segments based on socioeconomic and demographic characteristics. 4 Race was not included in the MSU2010Study 85 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 10 Outcome 4 — Gain operational knowledge specific to ORV recreation ■ What was learned related to operation of an ORV event? The expertise of staff in handling large scale events was the foundation of making Dixie Gully Run 1 a fun and safe event. Management of vehicles on the course worked well. DGR 1, with over 100 vehicles on the course was safely managed, but tended to back up at the more popular features. We were able to successfully increase the pace of the course with DGR 11 by using starting time slots so not all vehicles were on the course at the some time. There were four time slots over 2 days with 40-60 vehicles on the course each time. At DGR 1, we gained knowledge about the use of trail volunteers and their roles in helping manage the course, especially concerning the limitations of participating vehicles. This learning was put to use at DGR 11. We invited spectators to DGR 11 and charged them $5/each — we erected the proper signage and barriers for spectators to be able to enjoy the event safely out of the way of vehicles. ■ What was learned that can be applied to future operation of a proposed ORV park? Staff gained experience in designing and creating the course. ORV users participated in the design of the course, which was essential for provide the variety of difficulty levels needed for a satisfying experience. During the event, more lessons were learned that will benefit any future effort to develop ORV recreation, including: ✓ Optimal siting for viewing areas and a safe pedestrian route to access viewing areas ✓ Optimal sizes for signage that is visible from OR Vs From the two DGR events, we learned about the physical resources that we will need on at an ORV park. Staff will need an office /ticket booth to be sheltered from sun and rain and we have determined that a portable structure such as the portable classroom that is unused at Lyon Oaks would be appropriate. Some of the costs associated with holding the DGR events on property not controlled by OCPRC are expected to be lower for an OCPRC-managed ORV park that is used on a daily basis. For example, we would not be required to take out a separate insurance policy and staffing would be minimal. 86 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 11 Outcome 5 — Understand potential negative impacts of the proposed ORV park ■ What are the baseline noise levels in the ORV area? ■ What were the noise levels during the Dixie Gully Run event? A baseline sound survey was performed by NDT Labs, a division of Consumers Energy with calibrated sound to identify decibel levels associated with a proposed off road vehicle recreation use to be located within an active mine operation. For the purpose of comparison the testing lab providing decibel levels for common types of sound, such as birds chirping and vacuum cleaners (see Table 8). Baseline test were performed to measure ambient noise prior to Dixie Gully Run I. In addition, ATV and motorcycles were operated at full throttle by professional riders on August 7, 2014 from 11:00am to 2:30 pm. Noise levels were tested both at multiple locations for ambient sound and for sound levels when ORV levels were operating (see Table 9). The same locations were used to test sound levels during the Dixie Gully Run I event. In addition, one reading was taken directly on the event site (see Table 10). Table 8: Sample decibel readings — provided for comparison Chirping birds 30 dBA Normal talking 55 dBA vacuum cleaner 85 dBA Power handsaw (at operator's ear) 85 dBA Car horn (three feet from grill) 105 dBA Large truck horn (three feet from grill) 115 dBA Table 9: Noise testing prior to Dixie Gully Run event comparing ambient levels with ORV operation levels — August 7, 2014 AMBIENT BACKGROUND ORVs IN OPERATION Location Ave dBA Max dBA Note Ave dBA Max dBA Note Holly Disposal Weigh AC unit on at office ORVs operating 1,000 to 1,500 48.5 50.2 48.5 50.0 Station (L) trailer away; AC turned off 7127 Holdridge Rd (N) 50.3 62.6 50.3 62.6 ORVs operating 2,200' away Bottoms Up Tavern at Dixie Road noise from Dixie 64.2 72.0 Hwy (0) Hwy ORVs operating 600' a w a y Event area overlook (C) 64.9 66.7 Quarry in operation 73.8 90.2 and approaching to within 100' Consumers Energy Service Dixie Hwy vehicle ORVs operating 600 `away are Center, Shields Rd 50.5 54.6 50.4 54.7 traffic faintly audible Entrance (H) Grandmas Ice Cream ORVs operating 1,700' a w a y 53.8 59.9 53.8 59.9 parking lot (E) across open field 5 A -weighted decibels, abbreviated dBA, or dBa, or dB(a), are an expression of the relative loudness of sounds in air as perceived by the human ear. In the A -weighted system, the decibel values of sounds at low frequencies are reduced, compared with unweighted decibels, in which no correction is made for audio frequency. This correction is made because the human ear is less sensitive at low audio frequencies, especially below 1000 Hz, than at high audio frequencies. htti)://whatis.techta rget.com/defi nition/A-we ighted-decibe Is-dBA-or-dBa-or-dBa 87 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 12 Table 10: Noise testing prior at Dixie Gully Run event — August 9, 2014 Location Worden Rd and Grand Hall Rd (F) Grandmas Ice Cream parking lot (E) Consumers Energy Service Center, Shields Rd Entrance (H) Event area overlook (C) Worden Rd and Grand Hall Rd (F) Grandmas Ice Cream parking lot (E) Consumers Energy Service Center, Shields Rd Entrance (H) Event area overlook (C) Event Site ORVs IN OPERATION Ave dbl Max dbl Note 10:39 am —Steady road traffic on Grange Hall Road with 67.1 75.8 occasional gravel trains 10: 53 am — Steady road traffic on Dixie Hwy with occasional 55.8 62.3 gravel trains 53.0 56.6 11:07 am — East side of driveway for Shields Road entrance 11:21 am — Next to driveway into Event; dozens of ORVs in events 66.5 69.9 and heavy quarry equipment operating 62.0 74.4 1:12 pm — Light traffic on Grange Hall Road 61.4 69.8 1:31 pm — Medium traffic on Dixie Hwy 54.2 59.0 1:44 pm — East side of driveway for Shields Road entrance 2:18 pm - Next to driveway into Event; dozens of ORVs in events 52.6 58.5 and heavy quarry equipment operating 65.0 71.0 11:58 pm — Next to rock crawler event operation ■ Were there any fuel spills or other potential environmental incident and how were they resolved? No spills or other incidents of potential environmental impact were reported at either event. Volunteer trail riders and staff were equipped with Peat So& in case oil or gas spills occurred. • How was dust and/or mud managed? DGR 1: Chloride was applied prior to the event (utilizing existing contract). The roads through the course were watered twice during the event with a water truck from the mining operation. DGR 11: Mud was the issue for this event. We scraped the mud from the entrance road and re -graded. 6 Peat Sorb is a sphagnum moss -based commercial product used to absorb hydrocarbon spills 88 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 13 Outcome 6 — Gain knowledge about safety and security at sites where ORVs are operated ■ How were the participants informed of the rules? Were there enforcement issues? At both DGR events, rules were included in pre -registration materials, in registration materials, and posted at the following locations: entrance, event area (2), viewing areas (2) and Gully Run. All participants, spectators, vendors, staff and volunteers were required to sign a liability waiver and acceptance of rules in order to be allowed on site. Four Deputies (two from the Marine Unit) were on site during both DGR events. Two Deputies in SUVs circulated between the event and Groveland Oaks. Groveland Township Fire Department EMS vehicle was present during the entire event (no fee was charged to OCPR). Recommended improvements relate to communication, i.e. single point of contact with updated contact information for all law enforcement and emergency service providers. ■ Were any incident reports filed? According to Groveland Township Fire Department and Oakland County Sherriff, there were no reported incidents. According to the Groveland Township Supervisor and staff, there were no complaints from township residents. ■ Are there any comments from Deputies and/or other emergency personnel? According to Sergeant Sexton, law enforcement presence was sufficient. Parking procedures worked well, with no back-up along Dixie Highway. Participants were generally well-behaved and observant of the posted rules. 89 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 14 Outcome 7 — Gain understanding of the financial costs and revenue capacity of an ORV event ■ Did the event create alternative revenue opportunities? Alternative revenue opportunities were identified in association with planning and operating the event. Grant funding from the MDNR was identified based on this event's eligibility for such funds. In addition to grant -based funding sources, two ORV service providers provided cash sponsorship in return for rights and recognition associated with the event. Furthermore, four ORV service providers paid a fee to secure vendor rights onsite during the event. Based on the success of securing industry support within a short time frame and for a non -marketed, non-public event, staff assumes industry support will continue to be a potential source of alternative revenue for development and operation. ■ What did we learn about the costs of developing the event site and operating the event? Table 11: Dixie Gully Run Events Budget v Actual Report - Draft DIXIE GULLY RUN I I Revenue ACTUAL BUDGET ISponsorships $ 9,000 $ 10,000 IVendorFees $ 400 $ - IDNR Grant $ 20,000 $ 20,000 (Vehicle Registrations $ 2,550 $ 1,500 Rider Registrations $ 1,330 $ 400 (Spectator Registrations TOTAL IExpense Design Engineering Site Construction Event Expense Event Insurance TOTAL NET INCOME $ 33,280' ACTUAL $ 10,000 $ 50,0008 $ 34,59010 $ 5,000 $ 99,590 $ (66,310) $ 31,900 BUDGET $ 10,000 $ 50,000 $ 10,000 $ 70,000 $ (38,100) DIXIE GULLY RUN II ACTUAL BUDGET $ 3,500 $ 9,000 $ 500 $ 400 $ 0 $ 0 $ 5,340 $ 5,000 $ 0I$ 0 $ 515 I $ 0 $ 9,855 I $ 14,400 ACTUAL BUDGET $ 0 $ 0 $ 15,0009 $ 0 $ 6,06811 $ 10,000 $ 5,100 I $ 5,000 $ 26,468 $ 15,000 $ (16,613) $ (600) ' 26 volunteers assisted with the Dixie Gully Run, with a value estimated at $4,600. This number is not reflected in the "revenue" total but is note -worthy in terms of added -value and cost avoidance for this event. 8 Final invoice 9 Site Construction for DGR II included modifications mostly due to significant rain received the week prior to the event. Work included pumping out water from the gullies, re -grading the road, installing 20 yards of large -grade crushed concrete to mitigate mud and adding drainage. io Event Expense includes certain items that would are re -usable or would not be incurred at a second event. The remainder after these items are accounted for is approximately $10,000. These items include: ■ $12,000 for re -usable materials — mostly signs ■ $5,000 for lunch —this will not be repeated ■ $8,000 for staff time to develop the site — second event will use the same site 11 Event Expense includes materials and staff labor (including deputies) for event set-up through tear -down. 90 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 15 Outcome 8 — Understand the potential financial impacts of the proposed ORV park ■ Did Dixie Gully Run event participants patronize local businesses? ■ Did Dixie Gully Run event participants camp? Question 7 of the ORV Event Survey asked participants what they did during their visit for the event. Table 12: Response to Question 7 related to local businesses and camping Choices related to local businesses DGR I DGR II and camping patronized local restaurants 34% 50% patronized local gas stations 54% 64% patronized other local business 22% 16% camped at Groveland Oaks 14% 5% DGR 1: 15 campsites at Groveland Oaks were rented by participants. Additionally, Holly State Recreation Area reported that 10 campsites were rented by event participants. DGR ii: 1 5-person cabin was rented for 1 night, 1 campsite was rented for 1 night, and 2 campsites were rented for 2 nights. 91 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 16 Outcome 9 — Get input on potential future design of an ORV recreation area ■ Find out what event participants consider when choosing an ORV area Table 13: Responses to Question: What features do you consider in selecting an ORV recreation area? Question: What features do you consider in selecting an ORV recreation area? Hill climb area Rock crawl area Mud holes Gravel pit Off -camber or mogul area Jumps Beginner training area Trails Water Crossing Other MSU 2014 Study Rank 42.2 #2 11.9 #8 25.8 #6 24.3 #7 29.3 #4 10.6 #9 27.7 #5 79.1 #1 31.6 #3 DGR I Event Survey Rank 91 #2 86 #3 48 #7 64 #5 68 #4 34 #9 47 #8 92 #1 56 #6 24 #10 DGR II Event Survey Rank 92 #2 73 #4 44 #8 52 #6 77 #3 24 #9 48 #7 97 #1 53 #5 13 #10 ■ Find out what types of trail surfaces are preferred by event participants Table 14: Responses to Question: What trail surfaces do you prefer? MSU 2014 Study Neither Trail Surface Strongly Avoid Strongly Preference Prefer Prefer nor Avoid Avoid Prefer Hard -packed dirt 1310 1732 784 31 6 Sand 391 1212 1661 370 77 Hard rock 150 467 1710 1023 256 Gravel 252 1096 1847 382 94 Mud 326 745 1433 900 270 Other DGR I Event Survey I DGR II Event Survey Neither Neither Trail Surface Strongly Avoid Strongly Strongly Avoid Strongly Preference Prefer Prefer Avoid nor Avoid Prefer Prefer nor Avoid Avoid Prefer Prefer Hard -packed dirt 64 69 29 2 —' 2 43 69 1 48 ! 3 0 Sand 49 67 49 4 0 36 67 j 58 2 1 Hard rock - 82 50 ' 30 6 0 58 44 40 15 3 Gravel 41 60 57 J 2 1 25 64 64 5 0 Mud 34 30 48' 21 33 28 41 44 34 15 Other 5 3 4 2 2 11 4 2 0 I 0 92 Dixie Gully Run I and I[— Compiled Event Outcomes Report Page 17 ■ Find out how event participants rate the course features and event experience Table 15: Dixie Gully Run Event Survey ratings of course features and event experience for both events (DGR I/DGR 11) # Question Poor Fair Good Excellent Total Responses Mean Difference 1 Availability of information 9/2 8/24 62/64 97/74 176/164 3.40/3.28 -4% about event 2 Affordability of event 0/0 4/16 35/43 136/106 175/165 3.75/3.55 -5% 3 Ease of online pre- 9/19 8/33 46/40 92/71 155/163 3.43/3.00 -13% registration 4 Convenience of event 0/0 3/1 30/26 147/138 180/165 3.80/3.83 1% location 5 Friendliness and 0/1 1/0 20/16 159/149 180/166 3.88/3.89 0% helpfulness of event staff 6 Barrier free access and 0/0 1/4 50/39 118/110 169/153 3.69/3.69 0% parking 7 Scenic value 1/2 9/20 68/71 93/71 171/164 3.48/3.29 -5% 8 Helpfulness of signs - 2/1 14/17 44/51 120/97 180/166 3.57/3.47 I -3% location and directional 9 Parking lot 0/0 9/9 61/57 107/96 177/162 3.55/3.54 0% 10 Trailer parking lot 1/0 8/8 54/40 100/93 163/141 3.55/3.60 1% 11 Spectator viewing 0/0 7/8 53/56 115/71 175/135 I 3.62/3.47 -4% 12 Overall design of ORV 1/3 12/13 68/59 100/91 181/166 I 3.48/3.43 -1% course 13 ORV Area: Field Trail 1/2 12/22 76/61 82/79 171/164 3.40/3.32 -2% 14 ORV Area: Scramble Area 1/1 10/18 63/54 97/88 171/161 3.50/3.42 I -2% 15 ORV Area: Hill Climb 0/1 6/9 58/41 109/110 173/161 3.60/3.61 0% 16 ORV Area: Timber Trail 2/5 12/26 64/56 94/75 172/162 I 3.45/3.24 I -6% 17 ORV Area: Gully Run 0/1 8/6 44/34 118/110 170/151 3.65/3.68 1% 18 Pace of vehicles on ORV 9/2 52/14 61/72 55/76 177/164 I 2.92/3.35 15% trails 19 Vendor displays 1/2 15/24 74/67 86/47 176/140 I 3.39/3.14 -7% 20 Vendor demonstrations 2/4 10/20 68/48 73/37 153/109 3.39/3.08 I -9% 21 Food service - quality, 0/1 7/14 66/46 105/53 178/114 3.55/3.32 -6% selection and service 22 Food service - 0/6 2/29 42/48 121/29 165/112 3.72/2.89 -22% affordability 23 Restrooms - availability 1/0 4/5 36/55 136/85 177/145 3.73/3.55 -5% and cleanliness 24 Sense of security and 0/0 1/5 34/30 144/128 179/163 3.80/3.75 -1% safety 25 Overall value to Oakland 0/0 1/2 17/11 162/153 180/166 3.89/3.91 I 1% County 26 Other, please specify: 1/2 0/2 1/0 9/10 11/14 I 3.64/3.29 -10% Dixie Gully Run I and 11--Compiled Event Outcomes Report Page 18 ■ Solicit open comments on the event experience12 The Dixie Gully Run survey asked "Do you have any additional comments that you would like to share about your experience?" In response to this question there were 111 comments for DGR I and 114 comments for DGR 11. Solicit open comments on any future ORV park development13 The Dixie Gully Run survey asked "Do you have any suggestions for future ORV recreation area/adventure recreation complex development at Groveland Oaks?" In response to this question there were 72 comments for DGR I and 90 comments for DGR 11. 12 Analysis of comments for themes and frequency for both DGR I and DGR ll is in progress 13 Analysis of comments for themes and frequency for both DGR I and DGR 11 is in progress 94 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 19 Exhibit A: Dixie Gully Run Survey Page 1 QFAKLAND Survey ID fi �1I]►11CAV 1111IM Off Road Vehicle Event Survey Oakland County Parks and Recreation is gathering information to determine the feasibility of establishing an off -road vehicle (ORV) recreation area associated with Groveland Oaks County Park and in collaboration with the Michigan Department of Natural Resources. This survey was created to understand the perceptions and needs of ORV users. It is one component of an overall public engagement strategy that will inform park master planning for Groveland Oaks County Park. 1. What types of ORVs do you use? (Check all that apply) All -terrain vehicle (ATV) - four -wheeled vehicles with a width of 48" or less and designed for one operator Slde-by-side vehicle (UTV or ROV) - utility terrain vehicle (UTV) or recreational off -road vehicles (ROV) are typically wider than 50" and accommodate one operator and one or more passengers Off -road motorcycle / dirt bike Full-size vehicle (4WD truck, Jeep, SUV) - vehicles with a width of 60" or more - many are licensed by the Secretary of State and off -road use is often secondary to transportation or work uses Other - please specify: 2. What factors do you consider when choosing an ORV recreation area? (Check all that apply) The presence of very few other vehicles in the riding / driving area Picnic tables / designated places to eat A play area or playground for children The proper enforcement of the area's rules / policies An on -site campground On -site concessions (food and beverage) A vehicle wash station with high pressure hoses A place to take showers after riding / driving On -site recreation opportunities (e.g. fishing, swimming, boating, horseshoes, etc.) A service center with access to tools, tire changer, etc. Trails that are only for the type of ORV I am using An available place to ride / drive fast An available meeting space for groups / clubs 3. What features do you consider when choosing an ORV recreation area? (Check all that apply) Hill climb area Rack crawl area Mud holes Gravel pit Off -camber or mogul area Jumps Beginner ortraining area _ Water Crossing Trails Other Feature - please specify: Please fill out all pages (4) of survey - Thank you! 95 Dixie Gully Run I and II —Compiled Event Outcomes Report Page 20 Page 2 4. Please indicate your preference for the trail surfaces on which you like to use ORVs: Neither Strongly Strongly Prefer Avoid nor Avoid Prefer Avoid Prefer Hard -packed dirt Sand Hard rock Gravel {Mud Other S. How would you rate the following ame Atles and characteristics at today'- ORV even? I I don't Poor Fair Good Excellent know Availability of information about event Affordability of event Ease of online pre -registration lConvenience of event location l Friendliness and helpfulness of event staff 1 Barrier free access and parking (Scenic value IHelpfulness of signs - location and directional Parking lot Trailer parking lot Spectator viewing Overall design of ORV course ORV Area: Field Trail ORV Area: Scramble Area ORV Area: Hill Climb ORV Area: Timber Trail ORV Area: Gully Run Pace of vehicles on ORV trails Vendor displays Vendor demonstrations Food service - quality, selection and service Food service - affordability Restrooms - availability and cleanliness Sense of security and safety Overall value to Oakland County Other, please specify: 6. If an ORV recreation area/adventure recreation complex was develcped associated with Groveland Oaks County Park, how often would you expect to use the area? Once a year 13-25 times per year 2-5 times per year (More than 25 times per year 6-12 times per year Please fill out all pages (4) of survey - Thank you! 96 Dixie Gully Run I and 11—Compiled Event Outcomes Report Page 21 Page 3 Survey ID It 7. What did you do during your Dixie Gully Run visit? Operated an ORV Rode along as a passenger while someone else drove Pre- and post-ride/drive activities (loading/unloading, changing clothes, etc.) Watched other riders/drivers in the park Socialized and relaxed Had lunch at the event Patronized local businesses - restaurants Patronized local businesses - gas stations Patronized local businesses -other Camped at Groveland Oaks Other, please specify S. Please rate the level of chat enge of the five ORV a eas and key features in those areas j Difficult Somewhat Medium Somewhat Easy Don't Difficult Difficulty Easy Know Field Trail . Moguls Scramble Area Rock Crawl Hill Climb Bowl :• Stair -Step Timber Trail Cliff Gully Run Big Gully Extreme Gully 4. »o yop have anji'a lditiorial coitime s that you t"ropid)Ilke°tc►'share` boiit'tio�r experi$t ? f 10. Do you" have an s"gg ., ' 1 y y u e'stians forfuture ORV recreanora area adventure recreatioh complex development at Groveiand Oaks'> Please fill out all pages (4) of survey - Thank you! 97 Dixie Gully Run I and 11—Compiled Event Outcomes Report Page 22 Page 4 The Oakland County Parks system includes 13 parks throughout Oakland County. Oakland County Parks offer a wide variety of year-round recreation opportunities including camping, hiking, swimming, boating, golfing, picnicking, cross-country skiiing, ice skating and ice fishing. The Oakland County Parks system also includes 2 nature centers, 3 dog parks, 2 waterparks, 2 campgrounds, a BMX course, a disc golf course and 5 golf courses. 11. Which Oakland County Parks have you visited in the past 12 months? Addison Oaks Independence Oaks Springfield Oaks Catalpa Oaks Lyon Oaks Waterford Oaks Glen Oaks Orion Oaks White Lake Oaks Groveland Oaks Red Oaks Highland Oaks Rose Oaks 12. What is your overall perception of the Oakland County Parks and Recreation Commission park system? Excellent Good Fair Poor I don't know 16. What are the ways that you learn about Oakland County Parks and Recreation Commission Parks? Facebook Radio Flyers in mail Television Newspaper Twitter Parks brochure Word of Mouth Parks staff Other - please specify Parks website PLEASE TELL US A LITTLE BIT ABOUT YOURSELF - THANK YOU! 13. What is the ZIP code where you live? 14. What is your age? 15. What is your gender? Male Female Thank you for helping us plan for the future of Off -Road Vehicle recreation in Oakland County Parks! 17. Including yourself, how many people in your household are: Under 5 years 5-9 years 10-14 years 15-19 years 20-24 years 25-34 years 35-44 years 45-54 years 55-64 years 65+ years 45-54 years 55-64 years 65+ years Please fill out all pages (4) of survey - Thank you! 98 lC'1dNINJ011111141MIJ►119 �_111i ►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA muu.... . ''I'l".."."","""'"'.,111.11m1,1111,i1.111,11'm"'um""mn�','ll"11.11.1.1eo,1mm111.1i,,111,mm11w uIIeniwiuuuuwuiweal.1ni.�m1.11euu111mllmun.1mu11,,11uuuuuuuuuuumuuuuuuuuuu""I'11llu'mwuuu,11,11wmlmiIullmoI'll'i'ell""mu,,m""I'll"'Imiom'I'lm'ioloimuIummou",,Iliuiiilo,w DECEMBER 10, 2014 AGENDA ITEM NO. 9 E BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor- Planning & Resource Development Submitted: December 4, 2014 Subject: Proposed Adventure Recreation Park - Groveland Oaks West Report Update/Projected Process Timeline INTRODUCTION AND HISTORY On August 23, 2014, Chairman Fisher provided staff and the Commission with a `Memo on ORV Proposal' with specific questions regarding the proposed ORV park adjacent to Groveland Oaks. Attached please find the memo with answers highlighted in gray. Attached please also find an updated timeline with detailed information on master planning, lease negotiations, potential acquisition and development. There is no Commission decision point at this time. However, a Master Plan update is scheduled for March, at which point the most current information will be provided to the Commission regarding both Groveland Oaks proper, as well as the Adventure Recreation opportunity west of Dixie Highway. In the meantime staff will negotiate a proposed lease with the MDNR, which will further the conversations about future funding, partnership and development opportunities, which will assist the Commission in making a well-informed decision on whether or not to pursue this park/project. Regarding specific information on an operational budget — staff propose to provide this information in line with the master planning process. Budget estimates provided to date were educated estimates from staff based on knowledge of current operations at other OC parks. However, as staff gain a better understanding of operating an ORV facility (with much knowledge gained from the August and November demonstration events), and as we determine the most feasible areas for initial development of the site, the budgetary picture is becoming even more clear. Much of this information will be developed based on the land acquisition process (which parcel(s) are able acquired in what timeframe), as well as the current conditions on the acquired parcels that would have budgetary implications for both development and operations/maintenance. Therefore staff proposes to provide a more detailed, more accurate budget after the New Year, rather than continue to estimate based on current park operations. Staff also plans to continue to work with MDNR staff on the development of a partnership to jointly plan for, develop and operate an adventure recreation facility. The DNR has proposed a joint task workgroup to ensure budgetary goals (OCPR Cost Recovery goal for "Specialized Activity/Facility" is 125%), develop the framework for a joint planning process, and provide regular evaluation to keep the facility in line with cost recovery and service provision goals. Mr. Olson from the DNR will be at the Commission meeting to answer any questions. STAFF RECOMMENDATION The staff recommends the Commission receive and file this information. 99 Groveland Oaks West Timeline Updated December 3, 2014 (MP = master planning process step) November 12, 2014 • Response to Chairman Fisher on August 23, 2014 Memo • Draft update for Executive Committee/Commission including proposed timeline (this document) December 3, 2014 • MDNR announces funded grant projects — $2.9 M acquisition grant to the DNR to purchase property for an Adventure Recreation facility in Groveland/Holly townships is approved. December 10, 2014 (Commission Meeting) • Dixie Gully Run II Event Report • Present update and proposed/anticipated process to Commission December —June 2015 • MP: Review draft vision for master plan • MP: On -site work sessions to discuss/debate proposals and develop park facility concepts • Continued evaluation of future funding availability and reclamation opportunities (development cost mitigation) • MP: Finalize vision; review draft concepts and plan for March Commission Review • DNR anticipated to begin appraisal process • Formalize partnership development and lease negotiations with DNR • MP: Finalize forecasting based on draft facility concepts • MP: Meet with Executive Committee on master plan — update • MP: Master Plan update/review by Parks Commission • MP: Master Planning open house and online comment July 2015 (at earliest) • OCPRC Consider Long-term Lease with MDNR August 2015 • Project agreements executed (by DNR) for acquisition grant funding September 2015 — December 2015 • Acquisition by MDNR May 2016 — October 2016 • Initial site development 100 OAKLAND COUNTY PARKS AND RECREATION MEMO ON ORV PROPOSAL August 23, 2014 Annotations by Staff -- November 12, 2014 TO: DAN STENCIL SUE WELLS FROM: JERRY FISHER MEMO SEEKING TO INFORM THE OCPRC ON THE ORV PROPOSAL 1. PIVOTAL POLICY ISSUES 2. CONTINUED NEED FOR SPECIFIC INFORMATION ON REVENUE AND EXPENSES The intent of this Memo is to seek information that will inform the decision making of the Commission on the ORV proposal that would, to some degree, alter the character of services provided by OCPR. It is not the intent to criticize, but to obtain a full picture of the policy and financial issues relating to this proposal. A request was made in June for additional information needed by the Commission to make an evaluation of this proposed new budget center for OCPR. Some information was provided. However, as detailed below, the information that was released to date is not complete enough for an evaluation of this proposal. There are two types of analyses that must be provided: (1) responses on pivotal policy issues; and (2) continued need for specific information on revenue and expenses, placed in a format that is user-friendly for Commissioners. I sincerely hope the two of you will take charge of this and provide the required information. The Commission needs an even-handed analysis of the pluses and minuses of approval so that members can make an informed decision that is in the best interest of the County for the long term. 101 1. PIVOTAL POLICY ISSUES • In the absence of any widespread public outcry for this type of use, what is the compelling reason to create an entirely new budget center consisting of an activity that is quite different from the successful character of the park program operated by OCPRC? The.compelling reason to establish any new park and recreation facility is not a simple.answ;er. It is. based on multiple determinations, including: mission fit, recreational need, "recreational trends, site appropriateness, project feasibility, and long-term sustainability (social, environmental and fiscal). In the case of the.proposed,ORV Park - we propose the following: ■ Mission Fit: Staff proposes that ORV "recreation fits with our mission:. "The Oakland County Parks and Recreation Commission is dedicated to providing quality recreation" experiences'that encourage ;healthy lifestyles, support economic prosperity, and promote the protection of naturaf:resources." Nationwide, ORV use is an accepted recreational experience —facilities are provided by federal, :state and local recreational agencies and by the private sector. It is a.means .for people tozget out with their families and friends to have fun together. Positive economic impacts for the local; ',community and for businesses that supply ORV activities have been demonstrated, ln:additi.on; by providing a facility for ORV recreation we may help to reduce: negative" impacts on.natural,areas "from illicit ORV use. ■ Recreational Need: Determination of recreational need includes identification of.gaps in recreational opportunity — MDNR has identified the need for an ORV facility in southeast Michigan, ■ .:Recreational Trends: The literature shows a general upward trend in licensure of O"RVs.and ORV use ,'(See. Figure A and Table 3) %■.: 'Site:Appropriateness. The site under:consideration is ideal. It is a disturbed site:with current mining operations that has the potential to create the type of lands,cape,andtrails needed. It is:also strategically located to minimize noise pollution. There are no. natural areas on the site ■ ":Project Feasibilitv: Do we have the resources, expertise, and collaboration we need "to rio _the. project?, These are the:questions we are answering 1,now a pivotaI question is whether MN TF.will. approve the acquisition.grant proposal.by'MDNR. _ Sustainability (social, environmental and fiscal): For the, ion - ■ g term, we need; to :manage;revenue and .expense to our cost -recovery goals, depreciate capital investments,:manage risk; reduce:storm water runoff,.prevent negative environmental impacts, as well as.understand and effectively 'capture.the ,market for ORV recreation.The master planning and,subsequent design/development "process..will address these question and provide projections for;capitai and operating.ebudgets. The new activity would require a massive and unrecoverable capital outlay and may well cause an ongoing drain on the budget. We know the DNR would like to establish a regional facility for this use. That, in and of itself is a basis for a good faith consideration. However, OCPRC is not a regional entity. We do not represent or receive support from property owners throughout the region. Projections of the capital investment will be generated by both the master planning and design process which in"this circumstance will be heavily, dictated by the existing conditions and topography of the property, Due, to the nature of the mine operations on the, property, and:the, nature-`ofthefeatures and recreational experiences desired by ORV users, a "massive and; unrecoverable capital outlay" may not be 1 Off -Road Vehicle (ORVJ Management Plan. March 8, 2008. Michigan Department of Natural Resources, p8 Page 12 102 required. At the -Dixie Gully Run demonstration events, the most popular feature was the an6 bowl, which was an existing feature on the site (and therefore had no cost to construct) Tire depreciation of any,caq tal..investment will'be included)wthe projected operating budget. In order to pr6vide„the C0_mrr��sston with the information they need to determine whether this investment Js proJitbitiveor manageable - we will develop these projections through a thoughtful master planning:and design =- process:. - OCP.RC.is not a regional entity — but it does serve a regional population, especially for our.facilities located.hear Oakland County's borders. A few examples have been calculated below:.. Table 1. Percentage of Oakland County Residents Participating in Selected 0CPRC Fac1litt6sZ Location/Event Recreational Use oaklan, Go irlty,;Residents , Addiso'n`Oaks Camping 62% Groveland Oaks Camping 5490::.:,' Lyon Oaks Golf Course 7kc Red_Oaks Waterpark 56% Waterford Oaks Waterpark 731 Dixie.Gully Run ! ORY Event 42%' Dixie Gu11y Run 11 ORV Event 60% The Preliminary Market Analysis provided by Staff contains helpful information. However, the lack of available data tied the hands of Staff. We need to be clear that, if and when we accept resources fiom the State or other sources, turning back will be very difficult. We must also recognize that there is the prospect that one or more major injuries or even fatalities will occur at the proposed facility. We must analyze this proposal from the standpoint of Oakland County citizens. If things go wrong due to financial or injury issues, and we are asked by voters at the next millage election why we approved this use, we must be in a position to proudly state the case in favor of approval based on the facts now available. ' Data Source: RecTrack Point of Sale data Page 13 103 Table 2: Number of Deaths and Participation in Selected Recreational Activjties3 Deatlis:m 2000 as Activity Participation Death i;ln 2000 P it entage of n 2000 .Participation All -Terrain Vehicles 5.6 million 446 0.0008% Other Off Road Vehicles 3.4 million -20:4 .• "- 0:0006%- Swimming Activities 48.1 million , .3007.., 0 A0.06% Golf 25,7 million 19 0 00007% The literature provides information to support the expectation that the_death and injury rate for an ORV Park would be significantly lower than the overall national statistics in the :tab,le above: In 2007,.65% of 0RV deaths. took place on public or private roads' Drivers trained at a safety course accounted for 2.5% of -ER treated ATV, Injuries 'in 2Qiol ■ Of ATV -Related -ER treated injuries in 2010, 7.3% were at an Og. Park (vs. --paved and,non- paved roads, fields, yards, woods)6 ■ Deaths associated with ATVs in Michigan between 1982 and:2011, vere.3,87' ■ Of those ATV deaths that occurred on public roads, nearly yo were the tesu_it of not wearing helmets, and 43% had a blood alcohol content over the legal limit8. Therefore some assumptions can be made about the type of rules and guidelines thatwould create the safest park/facility for Oakland County residents, including requiring.a helmet, requirmgformalized safety training, and not allowing alcohol. The most recent information provided by Staff clarifies that there is only the potential to obtain grant funding for the development of the proposed facility. Staff wisely cautions that this finding can't be counted on. Before spending more time and resources on this proposal, shouldn't OCPR secure long-term commitments from the State and from private industry so that we actually know what we are approving? We should not be approving this facility in order to find out what it will cost. We expect to cultivate investment from both the State and private industry on `an ongoing basis. There are.no long-term guarantees or commitments. 3 Hazard Screening Report —Sports Activities and Equipment (Excluding Major Team Sports). Consumer Product Safety Commission, May 2005, 4 Institute for Highway Safety. http://www.iihs.org/iihs/sr/statusreport/article/48/9/2 5 National Estimates of Victim, Driver, and Incident Characteristics for ATV -Related, Emergency Department - Treated injuries in the United states from January 2010 — August 2010 with an Analysis of Victim, Driver and Incident Characteristics for ATV -Related Facilities from 2005 through 2007. Consumer Product Safety Commission, May 2014. 6 !bid Consumer Product Safety Commission. htto://www.atvsafetv.Rov/state/statestats.html (accessed November 4, 2015). s Institute for Highway Safety. http://www.iihs.org/iihs/sr/statusreport/article/48/9/2 Page 14 104 a It was disclosed at the August Executive Committee meeting that data is not available from which to make an informed estimate of the number or percent of Oakland County residents who will operate vehicles at the proposed ORV facility if developed. The Commission has also been looking for post-2000 registration information. The data in Figure A was provided by the Michigan DNR and shows ORV license purch.ases.peryear from 2004,10 2014. ;The data shows an overall upward trend in licenses purchases, with noteddips in 2007, 2008 and 2011, likely due to economic conditions in the state. Figure A. ORV License Sales 2002-20149 210000 200000 y G] oc .190000 Qf U J ,1 R0000 170000 ti ORV License Sales Fiscal Year {October 1 through September 30; A 9 Michigan Department of Natural Resources. E-mail to Melissa Prowse from Steve Kubisiak, Recreation and Trails Program Coordinator, August 26, 2014. to Source: Off -Highway Vehicle Recreation in the United States, Regions and States. U.S. Forest Service, June 2005, 1' Total numbers of ATVs and off -highway motorcycles were not estimated separately in 2003. Page 15 105 Based on the numbers provided to date, registrations associated with Oakland County represent less than 1% of the population (of course some Oakland County residents may purchase vehicles elsewhere, but also out -county residents may purchase vehicles in Oakland County). To the extent Oakland County would be providing a facility to serve a regional need, the capital outlay and annual expense shortfall made on behalf of out - county users would be financed by Oakland County residents. Applying the "pyramid" model, this operation appears to be at or next to the top in terms of the need for full cost recovery, as discussed by Staff in its recent report. Given all of these circumstances and models, please address the question of why this proposal justifies Oakland County taxpayer funding at a time when we are proposing to reduce reliance on Fund Balance for the next five or more years. Operating budget and cost recovery projections will be developed as part of the master planning and design/development process. Relating future expense to the Fund Balance will depend on overall policy decisions by the Commission on the use of Fund Balance, • Finally, it became quite clear at our August 2014 Executive Committee meeting that a clear picture needs to be painted in terms of the types of vehicles proposed to be served at the facility in Phases I and Il. We know for sure that the intent is not to limit use to the four-wheel "jeep" -type vehicles. We should have names and pictures of all the vehicles proposed to be included in the program. This information, including descriptions of.each vehicle type, was provided at the September Commission meeting'in conjunction withAhe Dixie Gully Run Event Report. Staff proposes`that an Adyenture Recreation. Park would indude'the use of all types of QRVs (with the:exception of sand rails) to, capture_the full market potential of an ORV recreation facility. The.chart:below compares use of different types of ORVs as calculated inawa recent'studres of Michigan ORV users. The MDNR study was completed in 2010, and the MSUatudy:i6"6i4 Both studies show that_in,Michigan the most heavily utilized ORV:type is the ATV, foJlovved by both off road motorcycles and full-size',vehicles. In order to capture the largest portion of the ORV user, base an'l create_, successfulfacility, the park would need to -cater to all types of ORV users {with the exception of sand rails) Table Comparison of Use Rates of ORV Types Study :: ATV Side -by -Side Off -Road Full$ize Sand Rail/ Motorcycle Vehicle :;Buggy MSU 201412 62% 9% 14% 149/0:: 19/, MDNR 20101s, :.. 67% 5% 14% I_ 12 Oakland County: ORV Park Report. Michigan State University, 2014. 13 Michigan Licensed ORV Use and Users — 2010. Michigan Department of Natural Resources. Page 16 106 2. CONTINUED NEED FOR SPECIFIC INFORMATION ON REVENUE AND EXPENSES In order to proceed further on this proposal, there is a need for complete information in a format that is user-friendly by the Commission. If information simply is not available, this should present a strong question whether we should be leaping to allocate substantial money and other resources on an if -come basis. Capital Development Costs Until now, the capital cost for developing the proposed ORV facility has been estimated to be approximately $2.5 million for Phases I and II. In the most recent material provided by Staff to the Executive Committee, this amount has been reduced to $683,000 — with no explanation. This number was provided to show what site costs would be if -the per-acre'development cost.was the same.as the per -acre cost to develop the 35-acre Dixie Gully Run Demonstration Event site, Staff utilized the per -acre development cost for this small-scale special event site and extrapolated .it to a,350-acre site to,show a range of potential developmental costs. 'In hindsight this*as a bit copfusirlg without, proper explanation. Staff thought it appropriate to show this per-acre.development'cost insaddition to our knowledge of The Mounds and Gypsum'City. It has also been repeatedly stated that there is no ability to make an independent estimate of development costs, and that Staff must extrapolate from development costs incurred at other facilities such as the Mounds in Genesee County. In the most recent information provided, it was disclosed that the development cost for the Mounds was $8,750 per acre, and that a "Gypsum City" facility had a cost of $6,750 per acre. Taking the average of these two per -acre costs, an applying this average to the proposed 400 acre facility, the development cost would be $3 million for Phases I and Il. Approximately 250 of the 400 acres would be developed as an ORV:park::Taking the ayerage,($7,750) and applying it to a 250-acre area would estimate a development cost af.-$1.9M. However, until a design plan for the site is completed, these per -acre estimates are "estimates." They do not.take into consideration additional (or on the contrary, fewer) design elements thatmay come about through the public engagement process, grant funding for development costs, orsite rnitiioation".work-that could significantly decrease capital outlay to develop the site. Given.the nature of the current use, QCPR'-s relationship with"one of the mine owners who helped build the Dixie -Gully Run: demonstrabo,W?site;:and . .- the nature' of the types of_.features desired by ORV users; staff are working to determine the actual expenditure that may be needed to open.the site as an ORV park: For'tfie CommissioWs reference, Gypsum City in Fort Dodge,)" owa,:was determ+.n,'etl to be an exceil ent bench marking facility for OCPR, as it is anew, co u nty-ru n ORV.facility built m a.n old_ :gravel MI0jii0. However, with no explanation, it is stated that the cost of developing the Oakland County facility would be only $1,666 per acre. The suggestion that we could develop our facility for 1/5 the cost of the Mounds is quite an extrapolation! Presumably, if the Mounds was an extraordinary facility with numerous features that we need not duplicate, this might lend to an Page 17 107 explanation. But this is highly doubtful, or the State would not be talking to OCPR when the Mounds is an existing facility only a few miles away. As noted above, this figure was intended to show the per-acre.cost incurred to.deveiap the Dixie Gully Run Demonstration Event site. This was not intended to indicate a development cost_:.forthe CIRV park. Howe Yer,.We.do know anecdotally thatahe.development of the.Mounds_was considered exorbitant,by p g landscaping ild.features, when concrete:and ORV users., For example, high -end landsca in stone was used to bu less -expensive rock could have been used instead. Asignificant part of:h.e demonstration process with the two:events at the Dixie G ully Run test site has been to build up relationships with Qltu'users and businesses to,.provide the best possible:input into future planning, design and construction of an 0RV park in_0akland County. With all due respect, presenting information of this nature throws up a large red flag suggesting that there are issues not being discussed. Solid details, carefully and fully substantiated, are needed before further Commission review should be undertaken. Moreover, it should not be assumed that a permanent OCPR facility will not have permanent administration and storage facilities, and some sort of structure providing shelter for participants and spectators. Indeed, we even have such facilities for dog parks, where participants do not stay for extended periods. Staff has made assumptions about facility and amenity needs.for this recreational opportunity:based upon input from ORV stakeholders as well as reviewing other similar..ORV:parks .both within and outside of -Michigan. Administration, storage, and shelter facilities are not seen:.as a critical or necessary part of an<.ORV park,.,;At a dog park our patrons, are often sitting for extended periods, socializing while their dogs=.play offsleash. At an ORV park, patrons would be out,utilizing the course, not fitting<ir -,btri place for,extended periods of time. it should also be-noted.that:even at,ourdog parks, 0CRR did not construct shelters until we deemed they were necessary based on how, peoplewere utilizing the park, several: years after the parks were developed. The same analysis/process could be put in placeforthe development of any future facilities deemed necessary at an 0RV facility,b`ased on use. Best estimates of the costs for such facilities should be included in the development projection. As always, staff invites the Commission to. participate in the master planning process and provide input and feedback to determine the best and most appropriate park facilities and amenities:for;Groveland Oaks:(both'the main park and the proposed Grove land West/Adventure, Recreation Ongoing Revenue and Expenses In its recent submission, Staff has provided spotty details on revenue and expenses, and has revised its numbers from previous submissions. Unfortunately, the new presentation continues to omit many points needed for a fair and even-handed analysis. We need a full presentation presented in a user friendly format. Budget projections will be developed as part of the planning process (Expected date: Fe.bruaryT2015) and staff will work with the Commission to develop an effective presentation format :Through conversations with local officials as well.asthecurrent mine operators,:a=potential layod f&the initial ORV site is becoming more apparent (including areas to allow.for continued mining`arid site fu Page 18 108 development), Without this information, staff has only. been able to. provide educated estimates of . revenues. and expenditures both for development and operations. In terms of revenue, staff has now recognized that this facility will not attract 2,500 spectators at special events. It is acknowledged that there will be substantially fewer. Also, there is an acknowledgement that "most industry events at ORV parks do not offer a `spectator' option/fee." But where do these acknowledgements leave us? Bottom -line information is not provided in terms an estimate of spectator revenue, if any, or total revenue from other sources. In other words we are left with no idea of whether, or how much, revenue would be generated from this operation. Adjustments to the spectator revenue and expenditures noted were, reflec.. ted in,the revised :budget : provided at the September Executive Committee. 'As noted, "spectator" :revenue wps removed from the budget. Instead, due to a better understanding of how people "spectate" at this type,of facility, special event revenue was revised to include two events per year, assuming 250'vehicles ea'Ch at $35/vehicle, for special event annual revenue of $17500. This calculation eliminates a separate ".spectator" fee but includes the more standard "vehicle fee.':' Oversight and planning/implementation for special=events would assume a percentage of existing Recreation Programs and Services'staff.+ The -type and scale of special events held at the site will be heavily determined by the master plan:and de Ian for thesitej both of which are still in process. Similarly, it is apparently still being assumed that the facility would be operated 52 weeks per year, with no fall -off of participation during our Michigan winters. We have not been provided with any source of information from other Michigan (or other cold weather) facilities relied on for this conclusion. Examining the activities at the demonstration event earlier this month, there is at least a valid question whether owners of these vehicles would be attracted to — or even capable of — climbing steep hills or going over large rocks in a gully when the ground is ice and snow covered. It would be appreciated if this issue could be authoritatively addressed. Below is a -chart outlining the annual schedules of several Michigan facilities.as well :aS:Gypsu' m City in Fort Dodge, Iowa (at, the same latitude as Groveland Township), Of the `six facilities reviewed,'three are open,year,round, two are closed in the winter, and one has reduced hours in -the winter it is.important to,note thatahe two:Michigan facilities•that;dose completely in'the winter are,also fartherjeorn major , uj6t16n centers and are generally perceived as summeraourist destinafilons p OperatingSeaonsOarksT.Ale 5 �Comparlson of '• Bundy Hill The Mounds Gypsum City.. Dodge, Turtle Ridge Rocks and = .... Sllver take', Kids in the Mudd !SEASON:,`:-" , Jerome, MI Mt. Morris, Fort g Dr m Island M1 ' y I HarrisonsM� Mears��iNl Bloomindaie, MI MI March 15 — Open every ` May {}pen April 1 REGULAR Nov 15 Open every day year •Oct Mid-:SatJSun year 31 .:.: ©pen sat/sun Wed -Sun. day year. round, November.' round, :. ;; . ,: :.': 'and holidays 2"•d weekend WINTER' round . •sunrise to Closed closed month of "` Chased year round Dec, Jan, Feb sunset November.:.: „ Page 19 109 For expenses, as compared to earlier materials provided, Staff has now made an upward adjustment in the amount of $42,832 with regard to the annual expenses for operation (properly including funds for advertising, insurance, electrical, and added security). Yet, there are still open questions not addressed, and there is no revised revenue/expense presentation taking into consideration the smaller revenues relating to spectator events and larger expenses. These revisions were reflected in the revised budget presented'in September. ,Staff.did reflect lower special event revenue than previously stated. Special events expenses are budgeted through the Recreation Programs and Services budget (as is all recreation programming within the parks). Staff . estimates an average event expense of $10,000, which would be off-set.by participant fees, sponsors and vendors. As noted above, staff continues to revise budget estimates based on, 'new information regarding potential site use and design. In terms of ongoing maintenance of this type of facility, there are important risks that must be taken into consideration, For example, things like ever -changing tree branch locations and land and rock configurations could result in horrific injuries. On a 400 acre facility, there will be a constant need for inspection, repair, and reconfiguration. This will require responsible and experienced personnel (and consultants), and in certain instances heavy equipment. None of this is addressed. If this activity is to be self -insured, the Commission, representing taxpayers, should have full information on the financial and injuiy-risk issues. In conclusion for revenues and expenses, it appears very possible that there could be a substantial shortfall each year — thus creating a new and ongoing budgetary subsidy. Even for the one -day event held earlier this month in Groveland Township, the budget projection was for a loss of $38,106, but an actual loss in the amount of $59,834 resulted, i.e., for a one -day event, the loss was 57% greater than expected. Comparing a park operating expenses to'the expenses.for this demonstration event (which�lnciuded construction of the entire course) would not'be comparing apples to apples, However;=the demonstration event did provide staff with key information on operations and maintenance -of this. -type of:facllitywhich will be reflected in the projected budget. Clearly, the consideration of a much more expensive and ongoing permanent facility demands an even-handed effort to determine the facts and present a conservative analysis. At this point, the available information does not provide a sufficient basis for determining reasonably expected revenues or reasonably expected expenses as needed for evaluation purposes. This information should be provided in a format that shows revenues lined up against expenses in a user-friendly format for Phase I and Phase II. Before further deliberations at the Executive Committee or Commission are feasible, this further information must be provided. Staff continues to work on projected expense/revenue for this facility based on'new knowledge gained at the November event as well as an evolving understanding of how to best utilize the site: At this time Page 110 110 no decision is being requested of the Commission until staff is able to present a more complete budget in line with the Master Planning process. C: Commission Members Risk Management Page ( 11 I I I 1 9.1i40JIL �1��1��\1b1 DECEMBER 10, 201.4 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 9 F BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Mike Donnellon, Chief -Facilities Operations & Maintenance Melissa Prowse, Supervisor- Planning & Resource Development Submitted: December 4, 2014 Subject: Oakland County Parks and Recreation Greenhouse Update INTRODUCTION AND HISTORY Oakland County Parks and Recreation currently operates two greenhouse complexes, one at Waterford Oaks and one at Springfield Oaks County Parks. Despite efforts to utilize the greenhouses for the park system, as well as provide horticulture and natural resource recreational opportunities at these facilities, neither is performing at a sustainable level. In September an RFQ was released seeking proposals for the long-term lease of these facilities to ensure their highest and best use. Attached please find a report on the past 5 years of the Waterford Oaks greenhouse complex, as well as the history of the Community Service Garden at Springfield Oaks. Staff is recommending that the Commission lease these properties to a private/non-profit company. Staff is requesting to negotiate a lease on these properties with Recovery Park. Their management of the greenhouse complex will not only generate revenue for the park system (with a cost recovery near 150% as recommended for long-term leases via the Service Portfolio), but will also provide significant social and economic community benefits. Attachments: • Greenhouse Update Report • Greenhouse RFQ • Recovery Park Bid Document • Natural Conservation Services Bid Document STAFF RECOMMENDATION The staff recommends the Commission authorize staff to negotiate a lease with Recovery Park to be presented at the January 2015 OCPR Commission meeting for approval. MOTION Move to authorize staff to negotiate a proposed lease with Recovery Park to be presented at the January 2015 OCPR Commission meeting for approval. 112 Oakland County Parks and Recreation Greenhouse Update Oakland County Parks and Recreation Greenhouse Update — November 14, 2014 Purpose The purpose of this report is to provide some history and context into a recent RFQ released for the operation of greenhouses and associated property located at Waterford Oaks and Springfield Oaks County Parks. Waterford Oaks County Park • 1780 Scott Lake Road, Waterford, MI 48328 • Greenhouse — 35,000 sf • Residential Building — 1,587 sf • Land — 5 acres Springfield Oaks County Park • 12451 Andersonville Road, Davisburg, MI 48350 • Greenhouse —4,680 sf • Storage pole barn — 576 sf • Land — 7 acres History: Waterford Oaks Oakland County Parks and Recreation acquired the "Ernst Greenhouse" in July 2009. The Greenhouse Complex was acquired both due to its adjacency to Waterford Oaks (and therefore the ability to expand the acreage at the park), as well as the opportunity to test both horticultural recreation opportunities as well as internal plant production for the parks. Upon acquisition, OCPR worked under a 5-year timeframe to test these opportunities for interest and viability. Evaluation Staff spent the first few months in the greenhouse evaluating "what was possible" and learning about the greenhouses and grounds. During that time, staff grew coleus, jade plants and poinsettias in the greenhouses. The poinsettias were utilized by Children's Village as a take-home gift for children going to visit their families over the holidays. Community Garden In 2010 staff worked with La Familia to pilot a community garden program. It was very well received and a full community garden program was implemented in 2011. For the program ORPR constructed and installed (69) 10x6 raised indoor garden beds. The community garden program was administered in 2011/2012 and 2012/2013, and provided an opportunity for gardeners to grow vegetables indoors in 113 Oakland County Parks and Recreation Greenhouse Update the winter months (September —April). The program fee for the community garden was $150 per garden bed, for average annual revenue of approximately $7,600. The program consisted of a smaller number of outdoor beds as well. The program was successful in that for the two seasons it operated it was at or near capacity (the second year was slightly lower). However, the expense associated with maintaining this program for an 8 month period made it unsustainable. Annual Flower Production For 2011- 2013, OCPR utilized the greenhouses to produce the annual flowers for the park system (previously provided via annual contract). This production of approximately 1,500 flats saves OCPRC approximately $3.00/flat or $4,500 annually on annual flowers. Staff Greenhouse staff included 2 part-time (1,000) hour Seasonal Specialists, a Parks Helper (1,000 hours), and approximately 5 hours/week of a part-time Groundskeeper (within FM budget). Annual salaries for the greenhouse were approximately $45,000/year. Staff time was spent mostly on the following: operations and maintenance of the greenhouse complex, annual flower production, and the community garden program. Additional programs and activities also occurred at the greenhouse, and are noted below. Educational Programs A handful of programs were offered at the Greenhouse Complex in 2012 and 2013. Overall staff did not find a significant interest in this type of programming at Waterford Oaks. This is likely due the location as well as the costs associated with this type of workshop. There are also several local greenhouse/nursery operations that regularly put on this type of class/workshop, indicating that the market is already saturated for this type of recreational opportunity. Two workshops were also held in late 2012 on barn preservation and restoration. 1. Ernst Barn Workshop — October 2012 Hosted with the Michigan Barn Preservation Network and OC Planning & Economic Development — instructional class on structural restoration and preservation of historic barns Participation: 25 people/day (2 day event) 2. MSU Barn Workshop — November 2012 Barn restoration and construction workshop held by MSU as part of an undergraduate course Participation: 25 students I Native Seed Propagation Workshop — November 3, 2012 $25/person Participation: Unknown 4. Hypertufa Hype (create hypertufa gardening containers) --October 9, 2013 $50/person included supplies Participation: 8 people 114 Oakland County Parks and Recreation Greenhouse Update 5. Create your own Holiday Masterpiece (holiday centerpiece) — December 11, 2013 $30/person included supplies Participation; Cancelled due to lack of enrollment Tree Nursery OCPR implemented a small tree nursery on the property in 2012. Trees were harvested and placed throughout the park system in 2014. OC Soil District Tree Sale The greenhouse complex has also hosted the Oakland Soil Conservation District's annual tree sale since 2011. In exchange, the Conservation Districts hosts a series of educational programs at the Farmers Market. Expenses An expense summary is shown below for 2010 — 2013. Account 2010 2011 2012 2013 Building Maintenance $ 6,971 $ 32,801 $ 10,184 $ 5,871 Electrical $ 4,711 $ 5,633 $ 7,768 $ 7,337 Equipment Maintenance $ 126 $ 40 $ 174 $ 85 Grounds Maintenance $ 18,197 $ 28,378 $ 17,547 $ 16,648 Natural Gas $ 17,298 $ 24,460 $ 23,593 $ 35,934 Printing $ 39 $ 102 $ 283 $ 23 Travel Conf $ 109 $ 191 $ 125 $ 15 Water & Sewer $ 752 $ 996 $ 952 $ 2,032 Small Tools $ 227 $ 578 $ 713 $ 723 Insurance Fund $ 966 $ 1,209 $ 882 $ 882 Phone $ 30 $ 29 $ 337 $ 392 Office Supplies $ 40 $ 114 $ 111 $ 115 Salaries $ 45,242 $ 45,242 $ 45,242 $ 45,242 Depreciation $ - $ 876 $ 876 $ 876 $ 94,708 '$ 140,649 '$ 108,787 $ 116,175 Note that in 2015 depreciation will be approximately $2,100/year due to the greenhouse roof replacement in 2014. Depreciation shown above is for the fencing of the property. Also note that these costs are distributed across the different park budget centers as the greenhouse is not a stand-alone budget center and provides plant material and installation/maintenance system -wide. The 2014 expense allocation by park (not including staff/labor) is below. 115 Oakland County Parks and Recreation Greenhouse Update BUDGET CENTER BUDGET CENTER NAME AMOUNT IADM Administrative Services $ IGLG Glen Oaks Golf Course $ LYG Lyon Oaks Golf Course $ RDG Red Oaks Golf Course $ ISPG Springfield Oaks Golf Course $ I WLG White Lake Oaks Golf Course $ ACC Addison Oaks Conference Center GLC Glen Oaks Conference Center LYC Lyon Oaks Conference Center SPC Springfield Oaks Concession WLC White Lake Oaks Conference Center WCM Waterford Oaks County Market IADDAddison Oaks Park IGRV Groveland Oaks Park IHGH Highland Oaks Park IND Independence Oaks Park LYP Lyon Oaks Park TORN Orion Oaks Park RDD Red Oaks Dog Park - RDP Red Oaks Park - RSE Rose Oaks Park SAC Springfield Oaks Activity Center/Park WTR Waterford Oaks Activity Center/Park REC Recreation Programs & Services JCATCatalpa Oaks Park RWP Red Oaks Waterpark WBX Waterford Oaks BMX IWWP Waterford Oaks Waterpark IFM Facilities & Maintenance GRAND TOTAL Volunteers 1,101.59 1,658.91 4,600.86 1,561.71 648.00 4,600.86 3,499.25 2,941.97 3,039.17 3,952.85 2,559.63 2,559.63 4,600.86 1,296.03 4,600.86 4,600.86 1,296.03 1,296.03 4,600.86 4,600.86 1,296.03 1,296.03 1,296.03 1,296.03 64, 800.94 Volunteers have shown an interest in the Waterford Oaks greenhouse complex since the opportunity was introduced in 2011. The opportunity to volunteer in a greenhouse environment and assist with the propagation of plant material for the park system was a draw for many local volunteers. A breakdown on the specific allocation of volunteer hours by task is not available, but the total number of hours for 2011— 2014 is provided below. 116 Oakland County Parks and Recreation Greenhouse Update Volunteer Year Hours 2011 892 2012 192 2013 85 2014 22 History: Springfield Oaks Springfield Oaks is home to a community service garden in the northeast portion of the park, adjacent to the Equestrian Arena area. The community service garden was started in 2001 in association with the Oakland County Department of Community Corrections Weekday & Weekend Alternative for Misdemeanants program (WWAM). This collaboration was developed to both put to use under-utilized space at the park, as well as provide garden space for the growing of vegetables to be distributed to local food banks such as Gleaners and Forgotten harvest. WWAM participants also provided assistance in the maintenance and operation of OCPR's perennial cut garden and tree nursery at the site. However, over the past several years participation in the WWAM program has decreased significantly, to the point where operating a community service garden at the site is no longer viable without the investment of significant time and resources by OCPR. Simultaneously, the perennial cut garden and tree nursery have been eliminated. Expenses for the last 3 years at the Springfield Oaks Community Service Garden are shown below. 1 2012 2013 2014 (Staff $ 3,448 $ 3,950 $ 3,728 Materials $ 132 $ 215 $ 918 $ 3,580 $ 4,165 $ 4,646 Planning Overview 1. Strategic Plan (Strategic Plan 2008 Summary Report) a.) 1.2.2 Recreation Facilities Vision: Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. b.) 1.2.2.1 Recreational Facilities Goal: Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work and play in Oakland County. 1. Strategy: Analyze all facility management contracts/leases through effective costing 117 Oakland County Parks and Recreation Greenhouse Update assessment, capital improvements required and measurable outcomes to maximize revenue return. 2. Service Portfolio a.) Service Assessment — Long -Term Lease —Greenhouses 1. Good/Poor Fit — Good. OCPR has greenhouse space that is currently underutilized with the opportunity to be a benefit to the residents of Oakland County. 2. Market Position —Strong. OCPR manages several long-term leases for its properties. OCPR also now has several years of experience operating and maintaining the greenhouse complex, and can apply this knowledge and background to managing a long-term lease. 3. Financial Capability — High. Leasing greenhouse space has the ability to generate revenue to meet cost recovery goals (150% for long-term leases). 4. Alternative Coverage — Low. There are few, if any, commercial greenhouses available for lease within Oakland County. The Service Assessment indicates "Advance Market Position" which is defined as: A smaller number or no alternative providers exist, the service has financial capacity, and OCPR is in a strong market position to provide the service. Primarily due to the fact that there are fewer, if any, alternative providers, advancing market position of the service is a logical operational strategy. This includes efforts to capture more of the market, investigating the merits of market pricing, and various outreach efforts. 118 Oakland County Parks and Recreation Greenhouse Update Therefore to meet cost recovery goals, as well as provide community benefit by leasing the greenhouses to an organization whose mission is to provide jobs to persons with barriers to employment, staff is recommending negotiating a lease with Recovery Park. Recovery Park has also expressed an interest in continuing to provide (or partnering with OCPR to provide) recreational and educational programming at the Waterford Oaks Greenhouse Complex. Alternatively, the provision strategy for horticultural recreation programs is to "Divest." For these types of classes/workshops, while they may be a good fit for the organization, OCPR is in a weak market position to provide the service, and alternative coverage is high. Therefore based on this assessment, and the low participation in this type of activity at the greenhouse, leasing the facilities makes more sense for OCPRC at this time. 3. Park Master Planning The Waterford Oaks greenhouses were acquired in 2009. At the time of acquisition, OCPRC projected a 5-year timeframe to develop capacity as a plant production facility that would supply ornamental plantings throughout the parks system. The greenhouse operating costs were shared by the operating budgets of the parks in the system. Additionally, OCPRC worked to develop recreational and educational programming related to horticulture. Elements of this 5-year strategy were reflected in the Waterford Oaks Park Vision and Facility Concepts 2013-2022. The current proposal for an operational lease is a shift from the approved Vision and Concepts. This change is informed by the outcomes of the original 5-year strategy - low participation numbers for community gardening and programming and the need to identify new efficiencies in plant production. Update of the master planning concept for the Waterford Oaks greenhouses will be proposed as a result of the current facility planning process. Accessibility assessment and recommendations will be including with the master planning update. Greenhouse Operational Lease RFQ In an effort to efficiently and effectively utilize greenhouse and garden spaces owned by OCPRC and to meet the organizations cost recovery goals, an RFQ was released on 9/24/2014. The purpose of the RFQ was to gauge interest in greenhouse lease opportunities that would benefit OCPR and the residents of Oakland County by providing revenue to the park system as well as possibly still providing basic programmatic opportunities for OCPR residents. The RFP indicated that OCPRC is interested in working with prospective bidders on partnership opportunities for the potential continuation of some recreational programming where mutually beneficial (this was not a requirement for a successful bid). Two bids were received: RecoveryPark 8201 St. Autin St. #200 Detroit, MI 48211 119 Oakland County Parks and Recreation Greenhouse Update Natural Conservation Services 30775 Longcrest Southfield, MI 48076 Staff is recommending that the OCPRC negotiate a lease with RecoveryPark. A complete summary of the RecoveryPark operation can be found in their bid document (both bids are attached). Staff is recommending a lease with RecoveryPark due to their ability to provide a source of revenue to the park system, as well as their mission to help revitalize Southeast Michigan through" innovative job creation projects benefiting those persons and communities in recovery." The RecoveryPark model provides training and jobs to individuals who face barriers to gainful employment, while simultaneously incubating small businesses and providing fresh, local produce to many restaurant partners in the metro -Detroit area. RecoveryPark currently operates a farm at 2600 East Grand Boulevard in Detroit, growing herbs and produce that are being sold via foodservice channels to local restaurants, chefs and targeted institutions. Expanding their operation to Waterford Oaks and Springfield Oaks county parks would help continue to meet a current, un-met market demand for locally grown food, as well as providing the same social and community benefits (providing training and jobs with those with barriers to employment) to residents (and the homeless) of Oakland County. Staff is requesting to work with Oakland County Corporation Counsel, Risk Management and Purchasing departments to negotiate a lease that meets OCPRC's cost recovery goals (150%for long-term leases) and provides a viable, sustainable option for currently underutilized greenhouse and garden space at two county parks. 120 L. BROOKS PATTERSON - OMAND COUNTY EXECUTIVE ItOAKIAI..-iga simill1 OAKLAND COUNTY COUNiY 1�.H BA —N `~" PURCHASING DIVISION PROPOSAL FORM SOLICITATION QUOTATION -- MAINTENANCE Contact Information: Buyer: Krumwiede, Andy J Oakland County Purchasing Division Phone: (248)858-7678 Building 41 West - Lower Level Fax: 2100 Pontiac Lake Road (248 )858-1677 Waterford, MI 48828 lEmail: krumwiedea@oakgov.com Solicitation Event ID: 003095 Response Due; 10/7/2014 IBy: 2:00 PM Event Title: Greenhouse Operational Lease Category Codes. 59540-90657-91809-97135-99884 I Eastern Time The Oakland County Purchasing Division is issuing a Request for Proposal (RFP) seeking bidders to perform services as detailed in Attachment (B). Index: • Proposal Form (This Form) • Attachment (A) — Mailing Label • Attachment (B) -- Solicitation Specifications • Attachment C - Greenhouse Supportive Documents • Oakland County Maintenance Contract Boilerplate (for information purooses onlv) can be viewed on the Oakland County Purchasing website httpa/www.oakgov.com/purchasinglPaoes/form application/Default,aspx General Submission Information: • This solicitation event can be accessed at the Michigan Inter -governmental Trade Network (MITN) website: www rnitminfo It's the bidder's responsibility to insure that responses are received in the Purchasing Division prior to the date and time specified. Purchasing Division's address, due date and time are listed on the first page of the proposal form. The responsibility rests entirely with the bidder, notwithstanding delays resulting from postal handling or for any other reasons. No late or misdelivered bids will be accepted. The official time clock shall be the date/time stamp machine located at the Purchasing Division main office located at the address listed above. . Sealed bid responses may only be delivered to the Oakland County Purchasing Division. • Package must be sealed, • Package must have the provided mailing label affixed to the outside of the package. • Package must list the submitting company's name, contact person and address. . Deliver to: Oakland County Purchasing Division Building 41 West— Lower Level 2100 Pontiac Lake Road Waterford, Ml48328 121 . Bid responses shall be accepted at the Oakland County Purchasing Division any time during the normal course of business only; said hours being 8:30 A.M. to 5:00 P.M. Eastern Time, Monday through Fridays, excluding legal holidays, + All questions regarding this solicitation should be submitted in writing or email (preferred) to the buyer listed on page one of the proposal form. Subject line must include the solicitation event number listed on page one of the proposal form. Submissions: + This proposal form must be signed by a person authorized to bind and commit the company to provide such goods and /or services offered to the County should their bid be accepted by the County. • The bidder acknowledges that the County is a public entity and therefore is subject to public disclosure laws. Modifications: • Prior to opening the solicitations, clarifications, modifications, or amendments may be made to the solicitation at the discretion of Oakland County Purchasing Division, Should any such changes be made, an addendum will be issued and posted on the Michigan Inter- governmental Trade Network (MITN) website, www.mitn,info • It's the responsibility of the bidder to check the website for addendums. Contract Requirement: + A copy of the County's Maintenance Contract boilerplate can be viewed on the Oakland County Purchasing website http://www,oakgov.comiqurchasinci/Panes/form aDr)lication/ Default. aspx. Bidders are encouraged to review the contract boilerplate with the proposed terms and conditions. Review the insurance requirements in PARAGRAPH 6.2. and Exhibit I Contractor Insurance Requirements, Lines 1a, 1b, and 1c. The successful bidder will be required to comply with same, Awarded bidder shall provide required insurance documentation upon notice of award. Specifications: . Specification response requirements must be submitted with signed proposal form. • Failure to include in the response all information outlined in this RFP may be cause for rejection of the response. Alternatives to Specifications: . Bidders may offer alternatives from the expressed specifications described by the County. The County reserves the right to consider and accept or reject such alternatives. Alternatives must clearly describe all variances from the specifications herein, Provide product literature, specification sheets and drawings with bid if providing an alternate. Withdrawal: . Responses may be withdrawn by writing or electronic notice provided such notice is received by the Purchasing Division prior to the time set for the opening of the responses. Award information: + Organizations may be requested to submit a completed, signed Federal W-9 form prior to an award of a contract or purchase order. • Awarded bidder shall provide required insurance documentation upon notice of award. 122 Terms and Conditions: No late or misdelivered ar000sals will be accented. The official time clock shall be the dateftime stamp machine located at the Purchasing Division main office located at the address listed above. The Respondent shall be responsible for all costs incurred in the development and submission of this response. Oakland County assumes no contractual obligation as a result of the issuance of this RFP, the preparation or submission of a response by a Respondent, the evaluation of an accepted response, or the selection of finalists. Oakland County shall not be contractually bound until Oakland County and the successful Respondent have executed a written contract for performance of the work. Submission is a conclusive presumption that the bidder is familiar with the RFP, Contractual Requirements, and Specifications and that the bidder understands and agrees to abide by each and all of the stipulations and requirements contained herein, Any exceptions to the stipulations should be submitted separately. Each response should be prepared simply and economically, providing a straightforward concise description of the proponent's approach and ability to meet the County's needs, as stated in this RFP. All prices shall be quoted in U.S. dollars. Unless Respondents specifically note otherwise, any and all quoted prices will be firm. If the vendor's consumer pricing is reduced during the term of the contract, the lower price will apply. In case of error in the extension of prices in the response, the unit prices shall govern. The County of Oakland reserves the right to reject any or all solicitation responses, awarding the solicitation to other than the lowest priced solicitation response and to waive any irregularities and /or formalities. Also to accept any solicitation response which, in its judgment, best serves the County's interest. The County of Oakland reserves the right to request any.additional information which might be deemed necessary after the submission of this document to bidder, and after responses from bidder have been received by the County. The County of Oakland reserves the right to conduct interviews, reference checks, and any other due diligence deemed necessary to select the successful bidder. The County of Oakland reserves the right to split or abstract any or all bids and award multiple contracts from the same solicitation based on price, availability, and services when in its judgment best serves the County. All work shall be performed in a professional manner and shall be consistent with the practices of the trade. The Contractor shall be responsible for any permits and inspections. All labor and materials shall be in accordance with applicable building, safety, and fire codes. Shipping terms are to be F.O.B Destination unless otherwise stated in the solicitation specifications. 123 E-Verify — Prior to contract award all County Contractors are required to comply in accordance with Miscellaneous Resolution No.09116 (BOC Minutes, July 30, 2009, pp 37-38), unless otherwise exempted, all service contractors and/or vendors who wish to contract with the County to provide services must first certify they have registered with, will participate in, and continue utilize, once registered, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the contractors and/or vendors, Breach of this term or conditions is considered a material breach of a contract. Contractor's/Vendor's submitting bid responses agree that the contractor/vendor will registered with, and will participate in, and will continue utilize once registered and throughout the term of a contract, if one is offered, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the contractors and/or vendors, Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311 et seq.), before accepting any bid or proposal, or entering into any contract for goods or services with any prospective Vendor, the Vendor must first certify that it is not an "IRAN LINKED BUSINESS, as defined by law. All County Contractors are required to comply with all Federal, State, or Local laws. The County reserves the right to cancel the contract for services if the contractor has not done so. Failure to comply with all Federal, State, or Local laws either currently or historically is a consideration in the bid evaluation process as well. Such compliance shall include, but not be limited to, non-discrimination against any employee or applicant for employment because of sex, race, religion, color, national origin, or handicap in violation of State and Federal law; prohibition of use of any copyrighted software contrary to the provisions of any applicable Software license agreement or State or Federal law; compliance with all applicable grant requirements if any part of a Contract is supported or paid for with any State or Federal funds granted to the County; compliance with the Immigration Reform and Control Act (IRCA) and 1-9 employment verification requirements. Any and all future Federal, State, or Local laws must also be complied with while the contractor is providing services/products to the County. Vendors that have been found guilty or held civilly liable for violation of any federal or state law, or have been barred and/or declared ineligible from consideration in receiving any federal, state or municipal contract, must provide information as part of their proposal on all such violations / barrings / ineligibilities. Pursuant to Act 167 of the Public Acts or 1933, the County of Oakland, A Michigan Constitutional Corporation, is exempt from the sales tax provisions of this Act, In addition, the Michigan Department of Treasury has promulgated General and Specific Sales and Use Tax Rules which provide that the County of Oakland is not required to have a sales tax exemption number. (R205.79; Rule 29) For reporting purposes — County of Oakland I.D. #38-6004876W. 124 L. BROOKS PATTERSON-COUNTY EXECUTIVE fro, I& OAKLAND COUNTY ��1 ' PURCHASING DIVISION CC U N T Y M IC H i G A N EXHI131T I CONTRACTOR INSURANCE R + OUIRE11 ENTS 1. At all times during this Contract, including renewals or extensions, Contractor shall obtain and maintain insurance according to the following specifications: a. Commercial General Liability - with the following as minimum requirements: $3,000,000 --Each Occurrence (Total Limit) Occurrence Form Policy Broad Form Property Damage Premises/Operations Independent Contractors Products and Completed Operations (Blanket) Broad Form Contractual Personal Injury - Delete Contractual Exclusion Additional Insured: The County of Oakland and County Agents (as defined in this Contract); b. Workers' Compensation - as required by law and $500,000 Employer's Liability; c. Automobile Liability and Property Damage - $1,000,000 each occurrence, including coverage for all owned, hired and non -owned vehicles including No Fault coverage as required by law; 2. General Certificates of Insurance: a. All Certificates of Insurance shall contain evidence of the following conditions and/or clauses and shall be sent to: The County of Oakland and County Agents, Oakland County Purchasing Division, 2100 Pontiac Lake Road, Bldg 41W, Waterford, MI 48328-0462 or fax 248-858-1677. b. The County of Oakland and County Agents (as defined in this Contract) shall be named as "General Liability" Additional Insured with respect to work performed by the Contractor. c. All Certificates are to provide 30 days written notice of material change, cancellation, or non -renewal. Certificates of Insurance or insurance binders must be provided no less than ten (10) working days before commencement of work to the Oakland County Purchasing Division. Insurance carriers are subject to the approval of Oakland County. 125 VENDOR CERTIFICATION THAT IT IS NOT AN "IRAN LINKED BUSINESS" Pursuant to Michigan law, (the Iran Economic Sanctions Act, 2012 PA 517, MCL 129.311 et seq.), before accepting any bid or proposal, or entering into any contract for goods or services with any prospective Vendor, the Vendor must first certify that it is not an "IRAN LINKED BUSINESS, as defined by law. Vendor Legal Name Street Address City State, Zip Corporate I.D. Number / State Taxpayer I.D. # RecoveryPark 8201 St. Aubin St., Suite #200 Detroit Michigan, 48211 70806P 27-3051022 The undersigned, with: 1) full knowledge of all of Vendors business activities, 2) full knowledge of the requirements and possible penalties under the IawMCL 129.311 et seq. and 3) the full and complete authority to make this certification on behalf of the Vendor, by his/her signature below, certifies that: the Vendor is NOT an "IRAN LINKED BUSINESS" as required by MCL 129.311 et seq., and as such that Vendor is legally eligible to submit a bid and be considered for a possible contract to supply goods and/or services to the County of Oakland. I have reviewed the terms and conditions and insurance requirements prior to submitting this bid solicitatio roposal Form (pages 1-6) must be returned signed with your bid response. Signature of V o Authorized Agent Gary nick 10/2/2014 Printed Name of Vendor's Authorized Agent L Witness Signature George Gardiner Printed Name of Witness: Date 003095 Solicitation Event Number See Attachment (A) Shipping / Fax / Email Label 126 ATTACHMENT (A) Bid Solicitation Check Sheet: F Original plus 6 additional hard copies or CDs (As per Solicitation Specifications) I-- Signed Proposal Form I— Complete Solicitation Specification Requirements i Affix your company address, contact person and phone number on the exterior of package F Affix label below to exterior of package if mailing or shipping Notice: If shipping by United States Postal Service allow two extra days for the County's internal mail delivery process. Fill in your company information below Please -cut -below dotted line and affix to mailing envelope or package. 127 ATTACHMENT "B" EVENT #003095 REQUEST FOR QUALIFICATIONS FOR Public/Private Business Opportunity Greenhouse Operational Lease Issue Date: 9/24/2014 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48328 .O�AKLAND 0 � s 1 L 128 SECTION I — GENERAL INFORMATION 1. PURPOSE a. As part of two existing facilities, owned and operated by the Oakland County Parks & Recreation Commission (OCPRC), OCPRC desires to receive qualified proposals/business plans for a public/private business opportunity for the operation of approximately 40,000 square feet of indoor greenhouse space and 13 acres of associated land, This space and associated land is located at the following two Oakland County Parks; L Waterford Oaks County Park 1. 1780 Scott Lake Road, Waterford, MI 48328 2. Greenhouse -- 35,000 sf 3. Residential building (1,587 sf house) 4. Land — 5 Acres 5. Refer to Section 3.b.i for Facility Details ii. Springfield Oaks County Park 1. 12451 Andersonville Road, Davisburg, MI 48350 2. Greenhouse-4,680sf 3, Land — 7 Acres 4. Refer to Section 3.b.11 for Facility Details 2. HISTORICAL PERSPECTIVE a, The Oakland County Parks system consists of 13 parks, including five golf courses, six day -use and/or camping parks, and two undeveloped parks. There are approximately 6,793 acres of total parkland. i. Some of the undeveloped land includes unused agricultural land. b. Both parcels of land are currently operated and managed by the Facilities Maintenance — Land Management, Horticultural Unit consisting of the following Part-time staff: i, Greenhouse Coordinator ii. Greenhouse Operator III, Greenhouse Programmer iv. Community Garden Liaison c. Springfield Oaks Community Service Garden (SAC) i. The Springfield Oaks Community Service Garden was started in 2001 in association with the Oakland County Department of Community Corrections, Weekday & Weekend Alternative for Misdemeanants program (WWAM) to provide garden space for the growing of vegetables to be distributed to local food banks, such as Gleaners and Forgotten Harvest. This site has an existing 30x156 greenhouse structure, a 20x24 pole barn and approximately 7 acres of associated land. ii. In association with the growing of garden vegetables, the WWAM participants were also to provide assistance in the maintenance and operation of parks Perennial Cut Garden and Tree Nursery, cultivating perennials and trees to be utilized at the various 13 OCPRC run parks. 129 1. Over the past several years and due to reduced W WAM participants, only a portion of the garden space has been utilized, and the perennial cut garden/tree nursery has been eliminated. iii. Annual Operating Expense is approximately $3,800. 1. Refer to work order detail report (Attachment C) 2. Work order only includes OCPRC Staff Labor and Materials. d. Waterford Oaks Greenhouses (WTR) L In 2009, OCPRC acquired approximately 5 acres of land, adjacent to the existing Waterford Oaks County Park, that included a greenhouse complex, residential house, historic barn, and a seasonal retail greenhouse business IL Upon completing the acquisition of this property, OCPRC began the annual production of approximately 1,500 flats of annual flowers, saving OCPRC approximately $3.00 per flat or $4,500 annually_ iii, OCPRC also began to implement several trial educational and growing programs that include an interior/exterior community garden, native plant propagation/seed harvesting, and educational programs (including X, X and X) iv. With the available surrounding land, OCPRC implemented a small tree nursery, 1. These trees were harvested and planted this past spring and fall. 2. Additional bare root trees were planted replacing the harvested trees. v. Annual Operating budget Is approximately $110,000. 1. Refer to Fiscal Reports (Attachment C), without Staff Labor 3, PROBLEM STATEMENT a. Through the Oakland County Purchasing Department, OCPRC management is considering proposals for a public/private business opportunity to operate and manage the existing facilities. b. Facility Information I. Waterford Oaks Facility 1. 2 Story Resldential Structure--1,587 square feet a. New accessible rear ramp entrance b. Office/meeting space c. Conceptual Remodeling Design for public restrooms d. Facility sign can be installed in accordance to township ordinance, 2. Block Storage Building — 1,536 square feet (32'x48') a. Chemical Mix Pad b. Lockable Storage Room, currently utilized by OCPRC Natural Resource Staff, 3, Upper Main Greenhouse •- 5,914 square feet (62'x96) a. irrigation available b. Heat & electricity available c. Interior Lighting 130 d. Currently utilized for production of OCPRC annual flowers and other natural resource plant production 4, tower Main Greenhouse -- 5,338 square feet, (56'x96') a. irrigation available with re -installation greenhouse irrigation system, b. Heat & electricity available c. Interior lighting d. Currently utilized for volunteer staging areas. 5. Community Garden Greenhouse •- 9,888 square feet (103'x96') a. Irrigation available with reinstallation greenhouse Irrigation system. b. Heat & electricity available c. Interior.lighting d, (63) 6'x10' raised garden plots e. (6) 6'x10' accessible raised garden plots 6, Historic Barn —1,160 square feet a. Not considered part of the Request for Qualifications 7. Storage Greenhouse — 3,800 square feet (76'x50') a, Irrigation available with re -Installation greenhouse irrigation system, b. Electricity available c. Heat available with a new gas line. d. Currently utilized for storage of various planting pots, irrigation parts etc. 8. (5) Single Tunnel Greenhouses — 9,600 square feet (20'x96') a, irrigation available with re -installation greenhouse irrigation system. b. Heat available with a new gas line. 9. . Refer to Attachment ^ for site plan, parking, nursery etc. ii. Springfield Oaks 1. Storage Pole Barn — 576 square feet 24'x24') a, Electricity available b. Heat available from with a new gas line from existing greenhouse 2. Single tunnel Greenhouse — 4,680 square feet (30'x 156') a, Heat & electricity available b. Irrigation available with installation of new greenhouse irrigation system, 3, Garden Irrigation System a. Irrigation mains looped around garden area with quick -couplers located to irrigate garden areas with no more than 100' of garden hose. 131 c, Below is a list of programs that have been implemented (current and past) at these facilities. This listing is intended to provide prospective bidders an understanding of the historical horticultural needs of OCPRC. OCPRC is interested in working with prospective bidders on partnership opportunities for the potential continuation of some or all aspects of these programs where mutually beneficial. However, continuation of some or all aspects of these programs is not required from a successful bid. I. OCPRC Annual Flower Program (WTR). 1. With the oversight of the Greenhouse Coordinator, OCPRC has produced approximately 1,500 flats of annual flowers for various parks, banquet facilities, golf courses and water parks, a. Estimated Annual Savings to OCPRC - $4,500 2. The horticultural unit staff has historically been charged with coordinating delivery, installation and monitoring of flower bed maintenance with park maintenance staff and volunteers. 3. Annual photo reports were maintained for future evaluation of the Annual Flower Program. ii. Indoor Community Garden Program (WTR) 1, In 2011, OCPRC constructed and installed (69) 10'x6' raised garden plots, initiating the beginning of a winter recreational vegetable growing program for members of the public, a. All vegetables grown by private citizens were the property of the individual citizen. In. Refer to Community Garden Manual for more information. (Attachment C) c. Estimated Annual Revenue - $7,600 if!. Tree Nursery (WTR) 1. Refer to Section 2.d —Historical Perspective 2. In addition to the tree nursery, OCPRC began in 2014 a Tree Planting Program for the purchase and installation of trees within the various park buffers and public areas a, FY2014 Budget - $25,000 In, FY2015 Budget - $125,000 iv, Natural Resources — Native Seed Harvesting and Plant Propagation. 1. Working with the Land Management — Natural Resource Unit staff, the greenhouses supported volunteer programs for native seed harvesting and plant propagation, anticipating utilizing these plant materials within the various OCPRC parks. v. Horticultural Educational Programs 1. Several of these programs have been introduced over the past 5 years, with limited success, including coordination with Michigan State University Educational programs, A. Natural Resource Educational Programs 132 1. Several of these programs have been introduced over the past 5 years, with limited success. 2. Some of the more successful programs include volunteer efforts such as seed harvesting, invasive species control etc. vii. Community Service Garden (SAC) 1. Refer to Section 2.c — Historical Perspective 2. The horticultural unit is responsible for the volunteer coordination of the growing, crop rotation and harvesting with WWAM, Forgotten Harvest and other local food banks. d. All operational proposals must comply with local, state and federal laws and ordinances. 4. MAINTENANCE & IMPROVEMENTS a. Respondents must address coordination of all capital and maintenance improvements for the facilities identified as part of this proposal, including but not limited to roof replacements, irrigation installations, additions or demolitions etc. b. The existing facilities will be Inspected annually and as needed by OCPRC Staff for compliance in any operational repairs completed by the awarded vendor. S. LEASE AGREEMENT a. The selected vendor will be subject to a lease agreement that will be developed by Oakland County after the winning the vendor has been selected. SECTION II —TIMELINE 1. TIMELINE a. RFP Release Wednesday, September 24, 2014 b. RFP Due Tuesday, October 7, 2014 @ 2:OOpm c. Lease begins January 1, 2015 SECTION III --INFORMATION REQUIRED Submittals: To be considered, prospective vendors must submit a complete response. Each proposal must be submitted with one (1) notated original and six (6) additional copies for a total of seven (7) copies to the Oakland County Purchasing Unit, The original must be easily scannable - be bound by a binding clip only, printed on one side, contain no dividers, and not on glassy or heavy paper. Extra copies are for the evaluators and can be presented in bindings and on paper however the bidder chooses. Proposals should be prepared simply and economically, providing a straight forward, concise description of the vendor's ability to meet the scope of work. Emphasis should be on completeness and clarity of content. Proposals shall address each of the numbered areas below. To provide the evaluation committee with a uniform review format, vendors must build their proposals in a format that is in response to the following numbered statements. Vendors must number their responses corresponding to the statements below. Failure to follow the vendor response format could result in a rejection of your proposal. 133 1. BUSINESS ORGANIZATION a. State the full name and address of your organization and any partnering firm. Indicate state of incorporation or license to operate 2. STATEMENT OF THE PROBLEM a. State your understanding of the problem, as presented 3. APPROACH a. Provide narrative on your business opportunity approach, research and stakeholder input. Also provide comments on the existing program opportunities and/or issues to be addressed. 4. SCHEDULE a. Provide a work plan/schedule indicating various tasks, major benchmarks and key elements that may be dependent upon and affect other tasks and timelines 5. PRIOR EXPERIENCE/REFERENCES a. Provide a minimum of 3 business practice references from previous partners, banking institutions or other references that could provide an insight into the viability or sustainability of the business opportunity. 6. CAPABILITY AND QUALIFICATIONS a. As it relates to the problem statement, please provide staff resumes, certifications and professional licenses that indicate the education, experience and training of the persons responsible for management of the business opportunity. 7, BASIS OF FEES a. Negotiated with the successful qualified business opportunity proposal. 8. ADDITIONAL INFORMATION a. Include any other information that is believed to be pertinent but not specifically asked for elsewhere. SECTION III --CRITERIA FOR SELECTION 1. SELECTION PROCESS a. The intent of this process is to determine the most qualified business opportunity to operate the existing OCPRC greenhouse facilities. b. Upon the selection of the most qualified business opportunity, a fee will be negotiated in the best interest of the county. c. Qualification Selection Process: The following evaluation process will be used: i. A selection committee will be established prior to receipt of vendor proposals ii. This selection committee will evaluate and short list the top 2-3 companies iii. Interviews maybe conducted and the top 2-3 companies will be ranked 134 iv. Negotiations and scope confirmation will be conducted with the top ranked company 2. CRITERIA FOR SELECTION The following factors or criteria will be considered in the bid evaluation process. a: BUSINESS ORGANIZATION b. STATEMENT OF PROBLEM c. APPROACH d. WORK PLAN e. PRIOR EXPERIENCE/REFERENCES f. CAPABILITY AND QUALIFICATION g. BASIS OF FEES h. ADDITIONAL INFORMATION 135 0- V2014�J�71 maip'sloari op � iaRi i �`P�— — •1K• b Lld!Pi 16 Ir �.� � ter. - �l J RecoveryPark RecoveryPark/Oakland County Parks Plan Waterford Oaks &Springfield Oaks Parks 1.1 Business Organization RecoveryPark is an independent, 501(c)(3) nonprofit organization established in 2010, with three for -profit businesses to support the nonprofit mission: RecoveryPark Farms, RecoveryPark Fish and RecoveryPark Foods. RecoveryPark is incorporated in Michigan. A copy of the IRS determination letter and state paperwork [Exhibit 051 is included in this packet. RecoveryPark office address: 8201 St Aubin St #200, Detroit, MI 48211 (313) 894-8444 ext. 252 2.) Statement of the problem— State your understanding of the problem, as presented. Oakland County Parks and Recreation Commission (OCPRC) faces the challenge of ensuring consistent and efficient management of programs that optimize the use of its existing resources. This primarily includes 40,000 sq. ft. of indoor greenhouse space and 13 acres of associated land, some of which is still undeveloped. The existing OCPRC programs are extensive and comprehensive, but struggle with effective implementation and long-term sustainability. Seeking to transfer management and reassessment of existing programs to qualified public/private business ventures would be a viable option for OCPRC, but the challenge is finding an organization or business that is dynamic enough to fully utilize and operate OCPRC programs and resources. OCPRC needs to partner with an organization that has a vested interest in Oakland County and its facilities and programming. The partner organization should also have the ability to reassess programs and resources that are underutilized and/or inefficient for the county, and bring well -paying jobs into the community. It is time to turn a liability into an asset. With valuable land and facilities available, OPCRC wants and needs to find a solid partner with a shared vision for the future and the capability of seeing the projects through to completion and sustainability. A significant part of that vision is to expand services to a key population that OPCRC has been working to better support, including participants in the Weekend and Weekday Alternative for Misdemeanants (WWAM), homeless people who reside in Oakland County, and other individuals who face barriers to gainful employment. 3.) Approach- Provide narrative of your business opportunity approach, research and stakeholder input. Also provide comments on the existing program opportunities and/or issues to be addressed. RecoveryPark and OCPRC: A Mutually Beneficial Relationship The proposed partnership between RecoveryPark and OCPRC is a symbiotic one. It could potentially allow the Parks and Recreation Commission to continue its community programming, while RecoveryPark can build on and enhance its pilot programming of offering sustainable, quality, locally -grown food to Metro Detroit restaurants, and training and developing a workforce that is traditionally unemployable. The relationship would launch the RecoveryPark brand into Oakland County —a brand that is receiving national and international recognition for its business plan. The end goal would be to bring viable, sustainable jobs into Oakland County. By utilizing existing OCPRC resources — including 40,000 square feet of indoor greenhouse space and 13 acres of associated land — RecoveryPark will quickly and efficiently assess the situation and begin to generate the revenue needed to create an economically sustainable model. Page 2 137 J RecoveryPark Business Opportunity Approach RecoveryPark is an independent, 501(c)(3) nonprofit organization established in 2010 to help revitalize Southeast Michigan through innovative job creation projects benefiting those persons and communities in recovery. Our strategy for creating jobs is to establish a self-sustaining cluster of food -related businesses by leveraging Southeast Michigan's key assets of existing community gardens, small farms and food entrepreneurs, large available workforce, abundant open space, access to fresh water, extensive built infrastructure, access to private and public capital investments and access to technical support services at all levels. RecoveryPark collaborates with more than 125 community partners [Exhibit 01) in the design and implementation of these projects. The Metro Detroit -based support organization is restoring lives and communities through the creation of jobs in this emerging market of local, live and fresh food. We are taking advantage of all the assets in Southeast Michigan's wheelhouse to sequentially launch three for -profit, food -focused businesses: RecoveryPark Farms. Branded herbs and produce, with a foodservice emphasis. RecoveryPark Foods. Consumer branded products, primarily from our farm crops. RecoveryPark Fish. Also branded, with sales to the retail and foodservice markets. Within five years, RecoveryPark expects to incubate numerous businesses, including year-round farming, fruit, nut and berry orchards, indoor fish farming and a food -processing center that will provide hundreds of agriculturally related jobs in Southeast Michigan. No other urban farming ventures in SE Michigan currently grow year-round, creating an opportunity that has not yet been seen in Oakland County. Realizing the RecoveryPark vision will increase the availability of fresh, live and locally grown foods in metro -Detroit, nurture a self-supporting network of closely related businesses, multiply the impact of locally spent dollars and stabilize existing community resources by creating a density of jobs (particularly for individuals with barriers to employment) necessary to support a revitalization of the communities in which we operate. Recently, RecoveryPark built a pilot farm project at 2600 East Grand Boulevard in Detroit, growing herbs and produce that are being sold via foodservice channels to local restaurants, chefs and targeted institutions. This pilot is validating our business opportunity approach [Exhibit 02], along with our product quality and pricing strategies, while establishing RecoveryPark Farms as a brand in the community. We have already developed a reputation for high -quality, locally grown food, and several restaurants are already featuring RecoveryPark Farms food as ingredients on their menu. our restaurants partners in the Metro -Detroit area include: Bacco Ristorant (Southfield), Public House (Ferndale), Rock City Eatery (Hamtramck), Streetside Seafood (Birmingham), The Root (White Lake), and Torino (Ferndale). RecoveryPark is also in negotioations with large local food producers to supply key ingredients to prepackaged foods. Starting this fall, RecoveryPark Farms could generate profit by utilizing OCPRC greenhouses to meet a current, un-met market demand for locally grown foods. We would pursue, encourage and welcome restaurants and other food service companies located in Oakland County as part of our business opportunity model for OCPRC. Additionally, OCPRC greenhouses could help jump-start RecoveryPark's Associate Support Platform [Exhibit 02 page 17-181 (ASP) by serving Page 3 138 J RecoveryPark as a training facility and employment opportunity for WWAM participants and others who experience barriers to employment. Through extensive research conducted by the RecoveryPark staff as well as ongoing stakeholder/partner input, RecoveryPark developed a progressive business opportunity model (business plan) unparalleled by any urban economic development agency in the US. Because of this unique model of economic development and opportunity, RecoveryPark has attracted substantive talent to its management team, and we are purposefully partnering with and regularly consulting experts in a variety of disciplines. Since its founding in 2010, RecoveryPark has established 125 collaborative partnerships, including non-profit, government, social services and for -profit companies to aid in our mission, providing training and talent to execute projects in urban agriculture, food processing, orchards, and aquaculture. Our partners are critical to activating the necessary approvals from key political and community stakeholders, as well as the financial support from both traditional and nonconventional financing providers. As part of that diverse management and partnership, RecoveryPark is one of the few organizations in the country that has the ability, capacity and roadmap to train and employ workers with barriers to employment through sustainable urban agriculture. Through the ASP, all RecoveryPark businesses will utilize a traditionally hard -to -employ workforce including returning veterans, formerly incarcerated people returning to their families, economically and educationally challenged individuals, and persons in substance abuse recovery or mental health treatment. This creates an ideal situation with Oakland County. Challenged publics like the WWAM participants, returning veterans, recently released nonviolent criminals, and the homeless have difficulties integrating back into the community. Gainful employment with job training, life skills coaching and counseling help ease this transition. A different structure is needed to help this population of residents to gain and retain employment. We believe meaningful, sustainable employment must also include wraparound developmental support and life coaching to help our associates incorporate new ways of living and working. RecoveryPark can train and employ up to 12-18 people through this partnership. As RecoveryPark grows, the economic impact will be felt throughout the county. More information about the ASP can be found on page 18 in the Business Plan. The local, live, fresh food movement is happening in urban environments much more rapidly than in rural areas. The ability to grow close to the consumer, and provide product year-round, requires scalable systems that are near a much larger labor force than rural America has access to. Opportunities in southeast Michigan abound: significant available land, a built infrastructure for serviceability, access to 20% of the world's fresh water and a large labor force that is ready, willing and able to become employed. Oakland County is well known as Automation Alley throughout the world. RecoveryPark is also reaching across international waters to partner with governments and businesses throughout the world. Currently, we are working with the Consul General for the Kingdom of the Netherlands, helping them to tool their business opportunity approach by creating commercial farming in urban environments. Page 4 139 14 RecoveryPark Research Extensive research has been conducted into our business approach. Included in this packet is RecoveryPark's business plan, which includes how our model is affected by national, regional, and local trends, and how we will impact on each of those levels. Please refer to [Exhibit 02 pages 7-12 and 21-221 for specific research of Market Analysis, Competitive Landscape, and Sales Strategies to support the business opportunity model. The business plan was modeled for a specific project that is still under review for the City of Detroit, but the RecoveryPark's research/numbers in the plan are applicable to OCPRC program management and development. Stakeholder Input Because of our unique design of a nonprofit organization sustained by a for -profit business venture, stakeholder input is invaluable. Stakeholders include: • Board of Directors — RP Board of directors meets quarterly to evaluate the program's success and direction • RecoveryPark Team — Every team member of RecoveryParlc has input into the direction of the program. From agriculture to economics, the team has empowerment and flexibility to think outside of the box. The staffs commitment to the vision of our work is critical • Oakland County— We will work closely with the Oakland County to manage the land and facilities necessary to execute our mission and vision. We will be in regular communication with the departments with which we work in order to respectfully develop the land • Michigan Rehabilitation Services • Self -Help Addiction Rehabilitation (SHAR) • Other connector government and nonprofit organizations that seek to employ challenged peoples • Restaurants —Currently, we have several restaurants already receiving fresh, local, sustainably-grown ingredients. We react to their needs and their feedback quickly and efficiently and view them not only as customers, but as partners. James Rigato, Executive Chef of The Root Restaurant & Bar in Detroit says, "I use RecoveryPark for a number of reasons ethically and professionally. But the real magic is the produce. As a chef, I love local but demand quality. Farmer Michelle Lutz does the same, and the results are obvious. That's what separates RecoveryPark Farms." Page 5 140 J RecoveryPark Existing Program Opportunities and Issues There are key OCPRC programs that are important to the county. RecoveryPark will partner with OCPRC to critically and methodically assess the program opportunities in place, including the Annual Flower Program, Tree Nursery Program, and Community Service Garden. The existing programs, to date, have been a challenge to sustain and have not been successful. It would be in both Oakland County's and RecoveryPark's mutual interest to determine which program(s) are vital to the county and sustainable by RecoveryPark. By year three (see Schedule, Section 4), RecoveryPark will manage and execute any essential existing programs in place after the Year One assessment. Oakland County will see a seamless transition to RecoveryPark operating the facilities that are in need of stewardship. We intimately understand the value of OCPRC's programming to the community. It fits into our model because we are passionate about our relationship to the communities we serve, care deeply for sustainable agriculture, and believe in the employability of hard -to -place individuals. We are willing to meet with the community and hear their concerns about any changes in programming that might be of importance to them as part of the program assessment process. It is understood that another fundamental piece of this partnership is the maintenance of the current facility. RecoveryPark is prepared, and has the capacity, to coordinate "all capital and maintenance improvements" as part of the proposal. It is in our best interest to repair and maintain the best possible facilities for our use, thus improving the overall condition for OCPRC as well. The potential partnership between OCPRC and Recovery Park is a natural one. We have the vision and capability to meet the current and future needs of the commission and will work closely to determine the best possible outcome for all Oakland County residents. Page 6 141 J RecoveryPark 4. Schedule- Provide a work plan/schedule indicating various tasks, major benchmarks, and key elements that may be dependent upon and affect other tasks and timelines A Partnership between RecoveryPark and OCPRC will allow for the continued use of valuable assets to: • Generate revenue and create jobs for people with barriers to employment; • Educate residents about healthy food choices; • Continue programs essential to the community. We are proposing a three-year, phased -in partnership for agricultural space within the park system —specifically Waterford Oaks and Springfield Oaks. This includes structures and land suitable to our business model (surrounding buildings: office space, storage facilities, compost sites) as well as equipment (benches, hand tools, irrigation, golf carts, wagons, etc.). This partnership will allow for RecoveryPark to grow produce for our local food system while training associates and creating jobs for people with barriers to employment, possibly including the WWAM participants. Additionally, RecoveryPark will work to support OCPRC. Depending on the results of the program assessment, that could include the continuing production of annual flowers for park entrances, golf courses, clubhouses, and conference center facilities. We will also assess our ability to offer maintenance and planting of trees in the nursery. RecoveryPark will work to have a presence in the community by offering programs that will attract and serve Oakland county residents. Because Recovery Park is a pioneering program, no other organization has the framework with which to create a partnership that will suit OCPRC's needs. The following three-year timeline works directly within our business model to resolve the challenges facing Oakland County parks: Year One • Stabilize the greenhouses (assess, clean, organize and implement non-structural layout changes) • Assess land that may be suitable for outdoor growing • Soil testing and planting cover crops in areas that require it • Utilize the heated greenhouse space for fall and winter production • Utilize non -heated high tunnels for season extension. • Provide support and services for OCPRC • Assess and develop strategy to continue community programming All core costs associated with use of the properties In this first year (utilities and structural maintenance) will be the responsibility of Oakland County Parks. Every effort will be made in the first year to dramatically reduce the operational costs and improve overall efficiency. A detailed assessment will be ready for Oakland County Parks' review 30 days prior to the first anniversary of our agreement. Page 7 142 14 RecoveryPark Year Two • Fully utilize all greenhouse spaces available (unheated and heated) for year-round produce production. • Start field production in the available outdoor acreage. • Interview, hire and train an Oakland County workforce. • Continue to support and service Oakland County Parks. • Launch platform(s) for community programming. All core costs associated with use of the properties (utilities and structural maintenance) will be split 50/50 between RecoveryPark and Oakland County Parks. A detailed assessment will be ready for Oakland County Parks review 30 days prior to the second anniversary of our agreement. Year Three • Full commercial operation of all greenhouse and outdoor space available to RecoveryPark. • Continued support and services for Oakland County Parks (growing flowers and trees). • Potential expansion of community programming. • Job training partnership will be fully functional. • Negotiate terms of a lease taking us into year four. All core costs associated with use of the properties (utilities and structural maintenance) will be borne by RecoveryPark. A detailed assessment will be ready for Oakland County Parks review 30 days prior to the third anniversary of our agreement. S. Prior Experience/References Please feel free to contact some of RecoveryPark's key references (pertaining to the viability and sustainability of our business opportunities, listed below. • Public Service Credit Union (Marianne Garcia -Branch Manager) mRarcia@pscunow.com +1 (734) 641-8400 x 4010 • Urban Life Development (Robert Heide- Landlord) rheide@urbanlifedevelopment.com (313) 363-4526 • Jaffe Raitt (Richard Zussman-Lawyer) rzussman@iaffelaw.com (248) 727-1469 (248) 701-3053 (cell) • Detroit Future City (Ken Cockrel- CEO) I<enneth.cocl<rel@detroitfuturecitv.com +1 (313) 499-3310 +1 (313) 506-0861 (cell) Page 8 143 J Recovery,.Park 6.) Capability and Qualifications - Because Recovery Park has a groundbreaking business model for economic recovery, environmental sustainability and workforce training, our team is uniquely qualified to address the challenges faced by OCPRC. We have assembled a team that is second -to -none in experience and innovation. RecoveryParlc Management Team and Key Qualifications and Functions Gary Wozniak, Executive Management Gary Wozniak established the overall vision and framework for RecoveryParlc. Gary has over 30 years of experience in business development and finance. He has owned and managed a successful financial consulting company, placing over $1 billion in loans and guarantees. He recently served as the Chief Development Officer of Self Help Addiction Rehabilitation (SHAR), a Detroit -based substance abuse treatment program, where he was an integral part of the team that balanced the budget, stabilized the organization, and significantly increased capacity. His experience includes project planning, financial crisis management, and troubleshooting organizational performance. Gary earned a Bachelor's Degree in psychology from Oakland University. Michelle Lutz, Farming Management (Exhibit 031 Michelle Lutz is a certified organic farmer with 20 years of experience and dedication to the local organic food & farming movement. She is skilled in all aspects of growing organic fruits, vegetables, herbs and small livestock. Michelle owned and operated Maple Creek Farms (Yale, MI), a Community Supported Agriculture (CSA) model. The past three years, Michelle has built and managed the indoor organic hydroponic facility at The Henry Ford West Bloomfield Hospital. She advises Detroit Public Schools on local food issues and has a passion for education and feeding those in need. Additionally, Michelle possesses excellent marketing, business and personal skills, resources and experience that have contributed to the growth of organic farming. Charlie Wilson, Business Development Charlie Wilson leads RecoveryPark's business development efforts and is focused on helping RecoveryParlc Farms create, launch and sell its products, and importantly, to grow its base of customers. Charlie started his career in the finance and consulting industry, working for both UBS and Accenture. He later joined Steel Card LLC, an insurance software startup in Santa Barbara, California, and helped them streamline their products and operations to improve scalability, resulting in its acquisition by ChoicePoint. Charlie is a Michigan native, having lived here during his childhood, and holds a B.S. in Public Finance from Indiana University. Chris Grindem, Marketing Chris Grindem has more than 30 years' experience in branding, marketing and communications. He directs these activities for RecoveryPark, in support of its brand and products, and in concert with its business development and fundraising efforts. Chris has worked in 40 industries and with 120 brands, including foodservice. His advertising agency experience includes Leo Burnett, Doner and JWT. Chris has also worked as a marketing leader with Goodyear and Michigan State University. He also leads The Utmost Group, a consultancy working with Detroit -area startups and social innovators. Chris earned his B.A. and MBA in Marketing from Michigan State University. Page 9 144 J RecoveryPark Russ Russell, Fundraising Prior to his association with RecoveryPark, Russ Russell led the efforts of Forgotten Harvest, adding over 90,000 new donors in less than three years. The operating budget expanded from $3 million annually to over $9 million in three years. In 17 years with The Salvation Army, the Eastern Michigan Division set records nationally in disaster fundraising. As Vice President of North American Strategic Philanthropy for Food for the Poor, he increased its fundraising by 365%. Russ received his Bachelors of Arts Degree in Business Administration and Education at Mid America Nazarene University. Russ is also a Certified Fundraising Executive (CFRE). George Gardiner, Operations George Gardiner supports RecoveryPark's planning, finance, business development, social media and information technology initiatives. Prior to RecoveryPark, he consulted on information technology strategies, and solution implementations for Fortune 500 and municipal clients on behalf of Spherion, PwC Consulting, Coopers & Lybrand and Computer Consultants of America. George holds a B.A. in Economics from Western Michigan University and an MBA from Walsh College of Business and Accountancy. Susan Schmidt, Foodservice Susan Schmidt is responsible for strategic planning relative to food service operations for RecoveryPark's family of businesses. Her role includes envisioning how RecoveryPark will supply market demands in the local food system and developing strategies for food operations. Susan is a seasoned and veteran food professional with over 30 years of experience in the food service industry, including initiatives in diverse institutional settings, as well as managing all aspects of large, high volume hospitality operations. She has considerable workforce development experience in creating initiatives to hire and train returning military veterans and challenged populations. 7.) Basis of fees The basis of fees will be negotiated for each major project and activity based upon: • size and complexity; • time, effort, and expertise required; • industry standards; • urgency. Special consideration for the basis of fees should be given to mutually beneficial engagements. Please reference the proposed 3-year budget [Exhibit 04) Page 10 145 J Recovery,.Park 8.) Additional Please find attached: -Exhibit 01: Partner List -Exhibit 02: Business Opportunity Approach (Business Plan) ASP breakdown- page 18 -Exhibit 03: Michelle Lutz resume -Exhibit 04: A proposed 3-year project budget is attached -Exhibit OS: Supplemental Documents IRS Determination Letter Michigan Non-profit Certification letter Michigan Charitable Solicitation License Page 11 146 RecoveryPar RecoveryPark's ability to leverage the collective impact of its many partners is a key aspect of its mission to help revitalize Detroit through innovative job creation projects benefitting those persons and communities in recovery. By combining the knowledge, experience and resources of a wide variety of collaborators, RecoveryPark is able to bring the brightest and most innovative minds together to develop new ways to utilize Detroit's key assets and rebuild community one job at a time. Vision • COG Studios • Detroit Collaborative Design Center UD/Mercy • Heidelberg Project • Majora Carter Group • Mannik & Smith Group • Master City Planning • Michigan Trails and Greenways Alliance • Suave Art Foundation • Sustainable Water Works Funders • Detroit Development Fund • John S. and lames L. Knight Foundation Fund at CFSEM • Fred A. & Barbara M. Erb Family Foundation • The Kresge Foundation Community • Chene Community Providence CDC • Earthworks Urban Farm • Gratiot Avenue Business Association (GAGA) • Gratiot McDougall United CDC • McDougall Hunt CDC • Motor City Blight Busters • Neighbors Building Brightmoor • Rising Pheasant Farms • Second Ebenezer Church • The Yes Farm • Vanguard CDC Recovery Park Partnerships -1- 147 Civic • City of Detroit o City Council R Green Task Force o Planning and Development Department o City Planning Commission o Police Department — Mounted Division o Department of Public Works o Water & Sewerage Department— Engineering Division • Detroit Public Schools • Wayne County o Office of County Executive Robert Ficano o Wayne County Economic Development Growth Engine (EDGE) o Wayne County Sheriff —Mounted Division + State of Michigan o Michigan Economic Development Corporation (MEDC) o Michigan Rehabilitative Service (MRS) o Michigan State Housing Development Authority (MSHDA) o Michigan Agriculture & Rural Development (MDARD) o Department of Environmental Quality (DEQ) o Department of Human Services (DHS) o Department of Licensing and Regulatory Affairs (LARA) o Department of Natural Resources o Department of Transportation (MDOT) o Department of Treasury o Office of State Representative Maureen Stapleton o Office of State Senator Coleman Young it • Federal Government o Office of Senator Carl Levin o Office of Senator Debbie Stabenow o Office of Representative Gary Peters o Office of Representative John Conyers Recovery Park Partnerships -2- 148 Educational • Brooklyn College • Detroit Edison Public School Academy • Harvard University • Lawrence Technological University o Design Studio • Michigan State University o EnviroWeather o Extension Services • University of Arizona • University of Michigan o U of M Dearborn o il.abs o U of M Ann Arbor o Graham Institute o Ross Business School • Wayne State University o Detroit Orientation Institute Financial • Local Initiatives Support Corporation (LISC) • Nonprofit Finance Fund (NFF) • Bank of America • JP Morgan Chase • Talmar Bank Nonprofit Service Organizations • Detroiters Working for Environmental Justice (DWEJ) • Eastern Market Corporation • FoodLabs • Forgotten Harvest • Gleaners Community Food Bank • Greening of Detroit • Jewish Vocational Center (JVS) • Matrix Human Services • NextEnergy • Self Help Addiction Rehabilitation (SHAR) • Sierra Club -- Detroit • Tech Town + WARM Training Center Recovery Park Partnerships -3- 149 Businesses • Algal Scientific • Aqua Gardening • AV[ Food Systems • Detroit Institute of Bagels • Ethel's Edibles • Fresh Corner Cafe • Fuller Life Water • H2Opportunities • Green Biz • Greening Detroit • Local Orbit • Peoples Pierogi Collective • Simply Sauer • UAW — International Group Technical & Consulting • 4731 Solutions • ABE Engineering • Architectural Salvage Warehouse of Detroit • Blaze Contracting • Data Driven Detroit • Dragun Corporation • Electric Domain • Environmental Consulting & Technology • G.O. Williams & Associates • Great Lakes Environmental Law Center • Jaffe Raitt • JR Group • Mannik and Smith • McConnell Communications • Malino Construction • NTH Consultants • OM Green Group • Politically Motivated, LLC • Shelborne Development • SunCrest Energy • The Rewired Group • US Construction and Restoration • Zachery & Associates Recovery Park Partnerships -4- 150 Dutch Innovatlon • Consulate General of the Netherlands, Chicago • Except Integrated Sustainability - www.except.nl • POSAD Spatial Strategies - www.vosad.nl • PRIVA - www.priva.nl • Overview BV - www.overviewbv.nl • RebelGroup Advisory - www.rebelsroemnl Recovery Park Partnerships -5- 151 RecoveryPar RecoveryPark Farms' Business Plan If I I I I &% �_ -- --- -= r--------� �- OT r� ..J- AI=I 7 .... ' �� �; -_; --------------- ._.. -- ------------ 14 1 ,,m 2014 152 RecoverKPart Executive Summary Local, live, fresh food is a worldwide movement. Buying locally sourced food has demonstrated benefits to one's health. It also has strong economic advantages for one's community. Importantly, jobs are not just tied to growing, manufacturing and distribution of product. Innovation, intellectual property, technology and manufacturing of food related systems and machinery are also hallmarks of the growing interest in what we eat and where it comes from. The local, live, fresh food movement is happening in urban environments much more rapidly than in rural areas. The ability to grow close to the consumer, and provide product year-round, requires scalable systems that are near a much larger labor force than rural America has access to. Opportunities in Detroit abound: 20 square miles available land, a built infrastructure for serviceability, access to 20% of the world's fresh water and a large labor force that is ready, willing and able to become employed. Detroit is experiencing an exciting urban transformation, yet Detroit has residents who want to work, but face structural barriers to employment. These individuals are often chronically unemployed, and are not viable candidates for many of the new economy jobs coming into our city. Nearly 30 percent of all Detroit residents are unemployed, and two-thirds of them are not employable; these are alarming numbers. RecoveryPark, a Detroit -based support organization, is restoring lives and communities through the creation of jobs in this emerging market of local, live and fresh food. We are taking advantage of all the assets in Detroit's wheelhouse to sequentially launch three for -profit, food -focused businesses in blighted residential neighborhoods in Detroit: RecoveryPark Farms. Branded herbs and produce, with a foodservice emphasis. RecoveryPark Foods. Consumer branded products, primarily from our farm crops. RecoveryPark Fish. Also branded, with sales to the retail and foodservice markets. RecoveryPark is focused on employing Detroiters facing social difficulties that come with limited education, substance abuse and/or prior criminal convictions, as well as a lack of resources to obtain and/or transportation to their jobs. The residual effects of these issues, particularly when they become long-term, are immense. Without employment, the likelihood of recidivism is much greater. A different structure is needed to help this population of Detroit residents gain and retain employment. We believe meaningful, sustainable employment must also include wraparound developmental support and life coaching to help our associates incorporate new ways of living and working. RecoveryPark is doing it through the plan presented here today. RecoveryPark has 125 collaborative partners, including non-profit, government, social services and for -profit companies to aid in our mission, providing training and talent to execute projects in urban agriculture, food processing, orchards, and aquaculture. We www.recoverypark.org 1 313-737-3710 1 gwozniakOrecoverypark.org 1 00 153 RecoverVPA believe that developing a local, live and fresh food system will bring new economic opportunities to Detroit's neighborhoods. Rebuilding these communities at a grass -roots level requires collaboration with residents, community organizations, businesses and faith -based institutions. These partners will help us improve the use of public/private resources in Detroit, and serve as a model for development around the world. We understand community engagement at this level is a challenge, requiring in -person communications and discussions, as well as physical demonstrations. Recently, RecoveryPark built a pilot farm project at 2600 East Grand Boulevard in Detroit, growing herbs and produce that are being sold via foodservice channels to local restaurants, chefs and targeted institutions. This pilot is validating our business model, along with our product quality and pricing strategies, while establishing RecoveryPark Farms as a brand in the community. The acquisition of municipally owned land in the City of Detroit proposed in this plan will allow RecoveryPark to build off the pilot program and scale both our mission and the for -profit businesses supporting it. Business Overview Mission and Description RecoveryPark is an independent, 501(c) (3) nonprofit organization [Appendix 01 ] established in 2010.Our mission is to create jobs for people with barriers to employment. Our mission will help revitalize Detroit by creating jobs in blighted neighborhoods, thereby restoring the lives of deserving people and communities. Our core development strategy is to leverage a number of the city's underutilized assets: a large addressable workforce, abundant open space, ready access to fresh water, and extensive infrastructure. Our core implementation strategy is to launch three interrelated food businesses: RecoveryPark Farms, RecoveryPark Foods and RecoveryPark Fish. Importantly, all of these businesses are for -profit, to ensure the long-term sustainability of our organization. Our core vision is to connect RecoveryPark, the nonprofit that provides wrap around human services with RecoveryPark Farms, a for -profit business that employs challenged residents and creates a financial engine that in turn supports the activities of the nonprofit. By repurposing vacant land and creating employment opportunities that are available to residents in disadvantaged neighborhoods, RecoveryPark can begin to make an impact quickly. In part, this is why we have the explicit support of, and strong relationships with, organizations like Detroit Future City, Tech Town and the State of Michigan. www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 0 154 RecoveruPA RecoveryPark and its businesses espouse triple bottom line principles - economic stability, social impact and environmental stewardship. By putting Detroit's residents and resources to work in a food -focused ecosystem, we will significantly reduce costs to society. All while increasing Detroit's assets, creating a productive work environment, revitalizing families and establishing healthy communities. Products and Services Locally Grown Produce USDA estimates that farm -level value of local food sales totaled about $4.8 billion in 2008, or about 1.6% of the U.S. market for agricultural products'. An estimated total of 107,000 farms are engaged in local food systems, or about 5% of all U.S, farms2. As part of the larger, local, live and fresh food movement, RecoveryPark Farms will grow a variety of produce, with an initial emphasis on the foodservice industry. We plan to offer quick response, customized produce orders for foodservice customers on a special order basis. All RecoveryPark Farms produce is harvested, delivered to customers and served within 24-48 hours. We are growing as nature intended, with little reliance on growth enhancements such as fertilizer and pesticides. Each product is traceable to its date of planting. A 300-mile trade area ensures freshness, maximizes quality and customer satisfaction, while minimizing loss of sales through shrinkage. All of this translates into a premium pricing model for RecoveryPark Farms over conventional growers. As we expand from our pilot farm and scale to full production, we will be able to compete more aggressively on price without sacrificing profits. Management Team and Key Functions Gmy Wozniulc, Executive Management Gary Wozniak established the overall vision and framework for RecoveryPark. Gary has over 30 years of experience in business development and finance. He has owned and managed a successful financial consulting company, placing over $1 billion in loans and guarantees. He recently served as the Chief Development Officer of Self Help Addiction Rehabilitation (SHAR), a Detroit -based substance abuse treatment program, where he was an integral part of the team that balanced the budget, stabilized the organization, and significantly increased capacity. His experience includes project planning, financial crisis management, and troubleshooting organizational performance. Gary earned a Bachelor's Degree in psychology from Oakland University. http://www.ers.usda.aov/amber-waves/201 1-december/local-foods- marketinq.asPx#.U4voeR 1 dUfU 2 httiD://www.ams.usda.gov/AMSvI.0/cietfile?dDocName=STELPRDC5097249 www.recoverypork.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 155 d Recover} Park Michelle Lutz, Farming Management Michelle Lutz is a certified organic farmer with 20 years of experience and dedication to the local organic food & farming movement. She is skilled in all aspects of growing organic fruits, vegetables, herbs and small livestock. Michelle owned and operated Maple Creek Farms (Yale, MI), a Community Supported Agriculture (CSA) model. The past three years, Michelle has built and managed the indoor organic hydroponic facility at The Henry Ford West Bloomfield Hospital. She advises Detroit Public Schools on local food issues and has a passion for education and feeding those in need. Additionally, Michelle possesses excellent marketing, business and personal skills, resources and experience that have contributed to the growth of organic farming. Iaison Realty Grout, Strategic Financial Services Larson Realty Group is a privately owned, Detroit based company engaged in real estate investment, development, asset management, leasing and consulting. The group combines the broad experience of its principals with a network of experienced real estate professionals specializing in construction, engineering, property management, leasing and finance. Larson Realty Group brings an entrepreneurial approach to its activities, emphasizing timely, market responsive, owner oriented decision -making. The LRG Team includes Eric Larson as President & CEO, Cari Easterday- Kar as CFO to assist with finance, land acquisition, planning and development activities for the overall project. Mr. Larson served as Non -Executive President for Olympia Development of Michigan, where he oversaw the development of many of Detroit's most recognized and visited venues, including Hockeytown Cafe and the nationally acclaimed Comerica Park. As head of Olympia Development, Mr. Larson lead the real estate development projects which included the planning, designing, financing and development activities for the new Red Wings Hockey Arena. More recently, Mr. Larson was the Co -Managing Partner at Bedrock Real Estate Services while continuing to run Larson Realty Group which he founded in 1999. Cari Easterday-Kar is the Chief Financial Officer for Larson Realty Group and is responsible for managing, developing and implementing the financial and accounting standards, procedures and systems used for all of Larson Realty Group's business activities. In addition, Ms. Easterday-Kar, owner of Community Capital Consulting, LLC (C3) a socially -motivated consulting firm providing creative financial and development consulting services to community based organizations in urban and rural communities throughout the state of Michigan. C3 provides services to small businesses, nonprofits and socially and civic minded organizations with a commitment to building and strengthening the communities they serve. charlie Wilson, Business Development Charlie Wilson leads RecoveryPark's business development efforts and is focused on helping RecoveryPark Farms create, launch and sell its products, and importantly, to grow its base of customers. Charlie started his career in the finance and consulting industry, working for both UBS and Accenture. He later joined Steel Card LLC, an insurance software startup in Santa Barbara, California, and helped them streamline www.recoveryparl(.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 156 J RecoveryPark their products and operations to improve scalability, resulting in its acquisition by ChoicePoint. Charlie is a Michigan native, having lived here during his childhood, and holds a B.S. in Public Finance from Indiana University. Chris Grindeni, Marketing Chris Grindem has more than 30 years' experience in branding, marketing and communications. He directs these activities for RecoveryPark, in support of its brand and products, and in concert with its business development and fundraising efforts. Chris has worked in 40 industries and with 120 brands, including foodservice. His advertising agency experience includes Leo Burnett, Doner and JWT. Chris has also worked as a marketing leader with Goodyear and Michigan State University. He also leads The Utmost Group, a consultancy working with Detroit -area startups and social innovators. Chris earned his B.A. and MBA in Marketing from Michigan State University. Russ Russell, Fundraising Prior to his association with RecoveryPark, Russ Russell led the efforts of Forgotten Harvest, adding over 90,000 new donors in less than three years. The operating budget expanded from $3 million annually to over $9 million in three years, In 17 years with The Salvation Army, the Eastern Michigan Division set records nationally in disaster fundraising. As Vice President of North American Strategic Philanthropy for Food for the Poor, he increased its fundraising by 365%. Russ received his Bachelors of Arts Degree in Business Administration and Education at Mid America Nazarene University. Russ is also a Certified Fundraising Executive (CFRE). George Gardiner, Operations George Gardiner supports RecoveryPark's planning, finance, business development, social media and information technology initiatives. Prior to RecoveryPark, he consulted on information technology strategies, and solution implementations for Fortune 500 and municipal clients on behalf of Spherion, PwC Consulting, Coopers & Lybrand and Computer Consultants of America. George holds a B.A. in Economics from Western Michigan University and an MBA from Walsh College of Business and Accountancy. Susan Schinidi, Foodservice Susan Schmidt is responsible for strategic planning relative to food service operations for RecoveryPark's family of businesses. Her role includes envisioning how RecoveryPark will supply market demands in the local food system and developing strategies for food operations. Susan is a seasoned and veteran food professional with over 30 years of experience in the food service industry, including initiatives in diverse institutional settings, as well as managing all aspects of large, high volume hospitality operations. She has considerable workforce development experience in creating initiatives to hire and train returning military veterans and challenged populations. www.recoveryparl(.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 157 Recovac Proposed Organizational Structure RecoveryPark Farms Business. RecoveryPark Technical Support Partnerships While RecoveryPark has attracted substantive talent to its management team, we are purposefully partnering with experts in a variety of disciplines. These resources will be critical to activating the necessary approvals from key political and community stakeholders, as well as the financial support from both traditional and nonconventional financing providers. www.recoverypork.org 1 313-737-3710 1 gwozniak@recoverypark,org 1 00 158 6 RecoveryPart Here is a summary chart with some of our key support partners: Project Poithars Company Role with I Organization RecoveryPark Farms DTE Energy Gas and electric I Eastern Market Infrastructure Erb Family Foundation Funding and strategic Detroit Future City support Jaffe Raitt Legal Counsel McDougall Hunt CDC JC Beat Construction Construction management Detroit Public Schools Larson Really Group Land acquisition strategy Downtown Boxing Gym Mannik Smfth Group Program management I Detroit Water and Sewage Department Michigan State University Research, Intellectual I St. Elizabeth Catholic property, and education Community Next Street Financial and strategic I TechTown consulting Priva Farm technology and I Gratlot McDougall United management CDC Market Definition and Opportunity Industry Overview Increasing Demand for Local Food across the U.S. Role with RecoveryPark Farms Retail outlet for healthy fresh food Framework for rovifalizing and improving quality of life in Detroit Community development and housing Education, summer employment and youth engagement Recreation, youth engagement and education Develop plan for water, wastewater and blue- green Infrastructure Faith based and supportive programs Business incubator program in food industry Community development and housing Over the past decade, consumer demand for locally produced and marketed food has increased significantly. Based on data from the USDA's Agricultural Resource Management Survey (ARMS), local food sales have grown from $4.8 billion in 2008 to upwards of $7 billion in 20113. In addition, according to the USDA's Agricultural Marketing Service, the number of farmers' markets in the U.S. (one of the main sales channels for local foods) rose to 8,144 in 2013, up from 5,275 in 2009 and 2,746 in 19984. Several studies have also explored how shifting consumer preferences, combined with federal and local governmental support, have built the foundation on which local food has become one of the fastest -growing segments of agriculture in the U.S. Consumer motivation for "buying local" includes perceived quality and freshness of local food and support for the local economy. Consumers who are willing to pay higher prices for 3 httr)://foodsystems.msu.edu/uploads/file/Feasibility Report for a Food Hub.Ddf 4 httD://www.usda.ciov/wDs/portal/usda/usdahome?contentid=2013/08/0155.xmi www.recoverypark.org 1 313-737-3710 1 gwoznlak@recoverypark,org 1 00 159 J RecoverYPark locally produced foods place importance on product quality, nutritional value, environmental sustainability of the growing methods, and support for local farmers. 5 From a governmental perspective, a number of programs and policies support local food initiatives. Federal policies include the Community Food Project Grants Program, Specialty Crop Block Grant Program, the Women, Infants, and Children (WIC) Farmers' Market Nutrition Program, and the Federal State Marketing Improvement Program. State and local policies include farm -to -institution procurement, promotion of local food markets, incentives for low-income consumers to shop at farmers' markets, and creation of State Food Policy Councils to discuss opportunities and potential impact of government intervention. 6 Overall, the local food market is poised to continue its recent growth trend over the next five to seven years and generate a larger percentage of U.S. agricultural sales. Produce rind I.ocnl Agriculture Consumption in flic,lVli�lv�::i Much like the rest of the country, the Midwest, and southeast Michigan have experienced a surge in demand for locally grown produce and products. Consumers in the Midwest are allocating an increasingly larger portion of their grocery spend to fruits and vegetables, and are also spending a larger percentage of their overall expenditures on food.? Consumer demand for locally grown product is also increasing dramatically. The number of farmers' markets in RecoveryPark Farm's 300-mile trade area has increased significantly over the past three years, from 704 to 1,104 farms, which, in other markets, has been correlated with a significant growth in demand 8 Local food demand has also been increasing within the foodservice channel. As of May 2012, 117 of Michigan's 143 acute care hospitals had pledged to purchase 20%, of their food from Michigan by 2020, with 9 hospitals having already reached this mark.9 In addition, according to a 2012 survey, approximately 85% of school food service directors in Michigan reported purchasing local foods, more than double the percentage reported in 2009.10 http://www.restourant.orglRestaurant/media/RestaurantISitelmages/News%20and%2OResearch /Whats%20Hot/What-s-Hot-Top-Ten.ir)q 6 httD://www.ers.usdo.aov/publications/err-economic-research-rer)ort/err97/rer)ort- summarv.asox#.U4vvaB 1 dUfU 7 htto://usda.mannlib.cornell.edu/MannUsda/viewDocumentlnfo.do?documentID=1576 a httD://www.ers.usda.aov/ersDownloodHandier.ashx?file=/media/122868/err97 1 .Ddf 9 httr)://www.michicion.ciov/documents/deg/HealthyFoodInHealthCore 434221 7.r)df 10 httq://www.thelunchbox.orQ/sites/default/files/FARM%20TO%201NSTITUTION%20in%2OMI.r)df www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 160 RecoveryPA % of Grocery SpendAllocatedto Frults & Vegetables Number of Farmers' Markets In RecoveryPark's Target across the Midwest Radlus In the U.S. 21% - ------ +51.-- 16% . f rs% 2006 2009 2012 2009 2012 Delmt -- c1ml..d - I&J.0sl UambsrdF�m,as'M„k,ls Vegetable and Local Agriculture Consumption Trends in the Midwest Market Size Overall Market Opportunity In addition to its home market of southeast Michigan, (with a population of 4.7 million), RecoveryPark Farms has access to 46 million potential customers within its target 300- mile trade area. As noted below, this marketplace includes cities in Michigan, Ohio, Illinois, Indiana, Kentucky, New York, Pennsylvania, West Virginia, Wisconsin and Ontario. ��• Otbwa,���eal OAS Q r MN�sondr+ ♦mo- Mkhigan T 0 + 9� ew Yolk Mat Mal C." Ohio � Ivinia ,1%w York ' { a llenofs. Indwoo bMkimbtls hJedllphls yr zt aje t:owl st`�iuq ^t' Km4utAy N Columbia 300 mile trade area around Detroit, Michigan Initial Potential Demand Within five years, RecoveryPark Farms will have reached our delivery radius of 300 miles. In Michigan alone, there are thousands restaurants and food service establishments. The Detroit Metro area has large number of full -service restaurants, specialty restaurants and caf6s serving cuisine whose patrons are increasingly seeking locally sourced produce. Through in -person interviews, RecoveryPark has developed estimates of potential demand for vegetables and herbs at three tiers of restaurants. www.recoverypark.org 1 31'3-737-3710 1 gwozniak@recoverypark.org 1 00 161 9 J RecoverVPark Categorizing and estimating the size and volume of the restaurants surveyed as well as their spending on produce we have projected out revenue for five years. er check Estimate Tables Turns Days Weeks Annual Sales Produce % Produce Budget Type_ W_ 1 $120 40 1.8 6 52 $2,680,704 5% $134,035 Full service fine dining 2 $59 36 2.5 6 52 $1,656,720 4% $66,269 Full service specialty 3 $40 34 3.3 6 52 $1,387,526 3% $41,626 Caf6, fastcasual Restaurant budgets generally range from 247o-38% of sales on for food and drinks 11, based on this we have estimated that in the target restaurant, fresh produce represents 3%-5% of sales. RIP Percen rid Tier RP % RP Sales Monthly Sales 1 45% $60,316 $5,026 2 40% $26,509 $2,209 3 30% $12,488 $1,041 We estimate that in general RecoveryPark Farms will supply beiween 30% and 45% of the fresh produce budget for each restaurant. For some restaurants who have seasonal menus, we will be able to significantly increase that percentage. Year1 Year2 Year3 Year4 YearS 14 40 74 101 148 15 40 62 101 140 9 21 29 48 80 As RecoveryPark Farms grows its production, marketing and distribution capabilities, we estimate of the cumulative number of restaurants serviced by RecoveryPark Farms by year 5 will reach 368. Tier Year 1 Year 2 Year 3 Year 4 Year 5 1 $ 844 $ _ 2,485 $ 4,597 $ 6,275 $ 9,195 2 $ 398 $ 1,092 $ 1,693 $ 2,758 $ 3,822 3 $ 112 $ 270 373 $ 617 $ 1,029 Total 1 $ 1,354 1 $ 3,847 T $ 6,663 $ 9,650 $ 14,046 With 368 restaurants at the end of 5 years, RecoveryPark Farms will service less than 1 percent of the restaurant market in Michigan alone. rr httD://smallbusiness.chron.com/common-lood-labor-cost-Dercentaaes-14700.htmi www.recoverypark.org 1 313-737-3710 1 gwoznlak@recoverypark.org 1 00 162 10 J RecoveryPark Competitive Landscape Today, the market for "fresh" produce is serviced by a complex network of distribution channels linking producers in temperate climates to local, regional, and national demand centers often hundreds of miles from the site of production. Without this vast network, consumers in less moderate climates would face long winters of limited access to produce, and substantially diminished volume and variety year-round, According to the Worldwatch Institute 12, in the U.S. food travels an average of 1,500 to 2,500 miles from farm to table. In many cases, climate, labor conditions, government subsidies and regulatory requirements make it economically feasible for producers in countries as distant as Peru to overcome shipping expenses and product perishability to deliver competitively priced produce, often at lower price points than local producers. Given the global competitiveness of the produce industry, RecoveryPark Farms will face competition from a wide variety of international, national, regional and local food producers, National Competition In the U.S., most produce production originates in the southwest, Florida and Mexico 13 and is then trucked to the major terminal markets for distribution to regional and local consumers. Given the initial strategy of focusing on the foodservice channel, RecoveryPark Farms will be competing for market share from large, integrated national foodservice distributors, such as Sysco and US Foodservice. Regional Und Local Competilion Agriculture is Michigan's second largest industry, employing 923,000 thousand workers — or approximately 22% of the state's workforce —either directly or indirectly.14 At the regional, local and urban level, there are approximately 50,000 farms in the state of Michigan and over 1,100 farmers' markets in RecoveryPark Farms' delivery area. This means there are a large number of providers to purchase local produce throughout the year. In addition, there are a number of regional and local distributors serving the foodservice channel in Michigan, such as Gordon Food Service (based in Grand Rapids) and Lipari (based in metro Detroit). Competitive Advantages RecoveryPark Farm's business structure, growing model, branding and sales strategies gives us several distinct competitive advantages: • Year-round availability of hiah auality produce While locally sourced fresh produce is available through food distributors, foodservice operators and grocery stores, the quality is not as high during the 12 http://www.worldwatch.ora/alobetrottina-food-will-travel-farther-ever-thanksaivina 13 httr)://www.fas.ora/sap/crs/misc/RL34468.Ddf 14 http://www.michiaon.aov/mdard/0,4610,7-125-1572-7775—,00.htrnl www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 163 RecoverVPA off-season, if available at all. Our hybrid growing model (which includes greenhouses for year-round production, high -tunnels for season extension and outdoor field crops as weather permits), allows us to maintain product quality year-round, and reduce distribution times from harvest to table. Our cause -related brand story All things being equal (quality, price, etc.), we know a majority of people will choose a brand that supports a motivating social mission. As of 2012, consumers want to include support for causes and social impact in their buying decisions especially those related to their local communities.15 RecoveryPark Farms clearly excels on these dimensions, both locally and throughout our 300-mile trade area. We are a tangible solution to some of Detroit's most vexing structural issues: vacant land and unemployment. Local, environmental friendliness As noted previously, fresh produce in the U.S. typically travels between 1,500 and 2,500 miles from farm to plate. Growing locally, as RecoveryPark Farms does, reduces many of these environmental issues. In addition, RecoveryPark Farms' hybrid growing model also minimizes the use of herbicides and pesticides, as well as the use of other harmful chemicals during washing and processing. This makes RecoveryPark Farm's produce a healthier, more environmentally friendly alternative. 15 http://www.cousemarketinciforum.com/site/c.bkLUKcOTLkK4E/b.6448131 /k.262B/Statistics Every Cause Marketer Should Know.htm www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 164 12 J RecoveryPark Business Development and Marketing Sales Strategies For the near term, (three -plus years), RecoveryPark Farms will pursue sales through select channels and target customers, with an emphasis on the foodservice industry. A summary of key opportunities is as follows: 1. Restaurants While restaurants typically purchase a bulk of their products through distributors, many premium restaurants and/or restaurant associations purchase their herbs and produce directly from local farms. Restaurants, and in particular their chefs, are a main source of utilization for RecoveryPark Farms, and these relationships will be leveraged to network with other chefs/owners and operations. Co - branding of RecoveryPark Farms on restaurant menus is also a key element of contract negotiations, to begin building consumer awareness and preference. 2. Institutions Institutional buyers such as hospitals and schools generally set long-term contracts for purchases, and often form buying coalitions to pool their resources. RecoveryPark Farms offers a number of competitive advantages for anchor institutions looking to improve their impact in the communities they serve. RecoveryPark Farms' ability to grow fresh/quality product locally while also creating jobs for members of the local community will make it a preferred brand. To the degree possible, menu and place -based co -branding will be secured. 3. Foodservice Distributors Wholesale food distributors are a secondary priority for RecoveryPark Farms. While not excluding this channel, we will be selective about which distributors we work with. Most often, we will engage with them as necessary, to help secure and/or retain business with key prospects and customers. Customer Acquisition Strategy Based on the experience and relationships of the RecoveryPark Farms management team, we are approaching organizations we trust for our launch and expansion. We say this knowing that a single foodservice customer, (such as an anchor institution), can represent a significant portion of our growing capacity. RecoveryPark Farms is also leveraging relationships with its technical support partners to develop relationships with other anchor institutions, to secure direct contracts or to influence the purchasing behavior of their foodservice providers. Pricing Strategy RecoveryPark Farm's pricing strategy will vary depending upon the channel through which it is selling. For example, for anchors/institutions and their food service suppliers, the strategy will follow more of an institutional model, ideally driven by a produce purchase agreement with a fixed price with an associated committed volume for an extended period of time. Conversely, as discussed above, the retail channel could offer www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 165 13 d RecoveryPark the company the potential for premium pricing that is built around its brand. Overall, achievable prices for RecoveryPark Farms will blend a mix of institutional, wholesale and retail sales, which will vary due to capacity, contracts, and situational conditions. Michelle Lutz, RecoveryPark Farms' manager, has set baseline prices by product based on real time experience, against which it built its models, and these will be adjusted based upon the channels through which the product is sold. Operational Plan Implementation Plan As noted previously, RecoveryPark Farms has developed a hybrid model of growing. Coupled with a phased approach to expanding operations, the overall risk to the organization and its supporters is minimized. RecoveryPark recently launched a pilot farm at 2600 East Grand Boulevard in Detroit [Appendix 02]. This pilot provides us a test harvest(s) to demonstrate our business model, as well as the quality and reliability of our herbs and produce. RecoveryPark Farms will build out its hybrid growing system in multiple -acre increments as we expand our base of customers and sales in the area/region. The attached mapping illustrates our three phase plan: starting with the first year, adding in years two, three and four, with a total build out by the end of year five. In addition to minimizing risk, this approach gives us the ability to simultaneously expand and customize product offerings, as each farming site can be used to grow different products. Business Requirements Infrastructure Greenhouse Each RecoveryPark Farms' greenhouse is a 300' x 144' (43,200-square-foot) structure, composed of polycarbonate, and gutter -connected to allow for additional greenhouses to be added in the future. [Appendix 03A] The greenhouse facility includes areas for plant propagation, nursery, and finishing. In terms of construction timeline and costing, six to eight weeks are required to manufacture the greenhouse components, with shipping and installation requiring an additional month. An entire facility, including materials, construction, and installation, is estimated at $750,000. High-7utim-1 Each RecoveryPark Farms' high -tunnel will be a 30' x 144' (4,320 square -foot) structure, composed of galvanized steel tubing and translucent polyethylene sheeting. The high - tunnel facility includes areas for plant propagation, nursery, and finishing [Appendix 03131. www.recoveryparl(.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 166 14 RecoverVPA In terms of construction timeline and costing, one to two weeks are required to manufacture the high -tunnel components, with shipping and installation requiring an additional two days. An entire high -tunnel, including materials, construction, and installation, is estimated at $20,000. Field Crops Each RecoveryPark Farms' field crop site requires environmental inspection, along with demolition, deconstruction and other site preparation. In terms of construction timeline and costing, one to three months are required to prepare a site for growing. Due to the variation in needs per site, including inspections and preparation, estimated costs range from $5,000 to $25,000. Harvest and Storage Equipment There are a number of options for harvest and storage that can be utilized with our hybrid growing system. For purposes of this business plan, we are assuming a 20' X 20' (400 square foot) building with refrigeration. [Appendix 041 Each building, including materials, construction, and installation and utilities, is estimated at $100,000. Systems and Processes Harvest Cycle In order to normalize RecoveryPark Farms' revenue throughout the year, we are utilizing a staggered growing and harvesting cycle. As opposed to planting all of the produce at once, we will plant staggered channels week -by -week, with plants going from seed to final transplant and from nursery to finishing. This staged planting method allows for consistent, weekly product harvesting. Processing and Packaging Because RecoveryPark Farm's initial customer base is foodservice, our products will not require as much cleaning or processing as produce sold at retail. The majority of processing for RecoveryPark Farms will include sorting, washing and bulk packaging, unless a customer requires its produce to be chopped or cut prior to packaging. The most traditional types of packaging are: • Large, lined boxes • Plastic bags • Plastic "clamshell" containers, with or without roots Mointo n(I 11 r (-- Primarily RecoveryPark Farms associates will perform maintenance, with technical assistance supplied as needed from equipment suppliers. www.recoveryparl(.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 167 15 J RecoveryPark Food Snfety The RecoveryPark Farms Manager has developed a Hazard Analysis and Critical Control Points plan, according to the FDA's food safety and handling guidelines. This will ensure food grown by RecoveryPark Farms is healthy for customers, and that the safety of the workers is protected. Best practices, including proper preparation of the nutrients, handling of the plants, pest control, and post -harvest care such as cooling, cleaning, packaging and dry storage will be implemented. Staffing Requirements c-,rowinn We estimate that between 10 and 14 RecoveryPark Farms associates are needed to make each acre fully operational. Site Assessment The proposed RecoveryPark "footprint" [Appendix 05] covers approximately 110 acres. 22 acres (20%) is public right-of-way such as roads and sidewalks. 32 acres (29%) is the Great Lakes Restoration Initiative (GLRI), which is independent of RecoveryPark. 16 acres (15%) is private property that RecoveryPark does not own and is not developing as part of this business plan. 40 acres (36%) is municipally owned land that RecoveryPark is proposing to buy and develop. This is a staged development over a five year timeline. We start in year one with 5 acres surrounding the Chene Ferry Market. We expect to acquire additional land as our business develops, with established and achievable metrics that drive access. Our purchase offer for the property, dated November 19, 2013 [Appendix 061, offered a price of $10 per frontage foot regardless of zoning. The purchase price is to be reduced by the cost of demolition and/or deconstruction. We are seeking a tax reduction of 75% on the developed property to offset the capital improvements we will make to the neighborhood and the economic activity that will follow due to local spending and associated multipliers. Coordination will be necessary with all the major infrastructure partners as well as the appropriate land bank authorities, blight removal authorities and others. We have MOUs with DTE Energy, Detroit Water and Sewer Department and Detroit's Department of Public Works. [Appendix 071 Other departments from the City of Detroit, where necessary, should be at the table as well. Detroit Future City has agreed to be our host for these sessions. Environmental issues are important to our development process. November of 2012, ASTI Environmental, NTH Consultants and Dragun Corporation conducted a thorough analysis of the site. This analysis is the basis for our estimates for site testing, demolition and deconstruction and preparation for build -out. [Appendix 08] Current zoning, and the agriculture ordinance overlay, allow for RecoveryPark to develop according to the business model. www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 168 16 RecoverVPA Associate Support Platform Overview RecoveryPark's Associate Support Platform (ASP) is the program framework we are utilizing to effectively employ and retain our associates. Importantly, we are partnering with selected service providers to transform the lives of these associates from a culture of chronic unemployment and poverty, to one of sustained employment and long-term career development. Target Groups and Participation Requirements A central tenet of RecoveryPark's mission is to create job opportunities for people with barriers to employment. This mission is reflected in RecoveryPark Farms' associate target groups, which include: • Returning individuals Individuals that were formerly incarcerated and/or have prior criminal histories that often preclude them from traditional employment. • Returning veterans Individuals who have served in the military and are experiencing transitional issues, such as substance abuse, physical disabilities, and/or mental health issues. • Recovering individuals Individuals coping with substance abuse and/or mental health issues. • Economically disadvantaged individuals Individuals living below the poverty line and the homeless. RecoveryPark is partnering with Michigan Rehabilitation Services (MRS) and SHAR to identify individuals from these targeted groups. Initially, we are focusing exclusively on returning individuals and veterans that are free of substance abuse and mental health issues. Success during this focused launch will allow RecoveryPark to further expand its target population and associated service offerings to these other deserving target groups. In order to be eligible to participate in this initial RecoveryPark Farms program, individuals will be required to: • Be at least 18 years of age at time of enrollment • Have a high school diploma or GED • Have a Social Security card and birth certificate • Be either unemployed or underemployed • Be physically able to work • Have math and reading skills at or above an 81h grade level • Be committed to completing the entire, full time, eight week training program • Be interested in careers in agriculture and environmental sustainability Initial Training Program During the summer and fall of 2014, individuals selected through MRS and SHAR will be trained in all aspects of growing quality, seasonal produce using high tunnel www.recoverypark.org 1 313-737-3710 ( gwozniak@recoverypark.org 1 00 169 IVA Recover} Park production. We will use the pilot program to train associates in various forms of seeding, planting, crop maintenance, harvesting, packaging and selling the produce. Michelle Lutz, RecoveryPark Farms' Farm Manager, will coordinate all training activities. The pilot program will also allow the opportunity to begin training on hydroponic growing techniques. During the fall and winter of 2014, associates will complete a training program focusing on the components of growing produce hydroponically. Additionally, seeding schedules, harvesting schedules, crop planting, maintenance, nutrient needs, and testing will be covered. The associates will help develop daily, weekly, and monthly growing responsibilities they can achieve and be successful at. Together, we will plan and train so that when the first greenhouse is built, the team will be ready to execute. Training will be ongoing as new crop plans are introduced, based on market needs and feedback. During the winter and early spring of 2015, associates will begin training for the first half - acre of field production. This training will be similar to the procedures used with high tunnel production. Training will include weather scouting and forecasting, as well as weekly weed control, crop and pest scouting. The half -acre field will include new crop selection techniques, keeping associates engaged and challenged. Associates will have a balanced amount of tutorial, hands-on, and observational experience, so that by the fall of 2015 we can evaluate our team, changes in our growing strategies and best practices. This will provide a well-rounded opportunity for our associates to become skilled at various growing techniques, which most growers never have the opportunity to learn or experience. We partner with a number of like-minded organizations to aid in our associate training, as well as various operations that can be visited to assist in training. Examples include Detroiters Working for Environmental justice (DWEJ), JVS and Easter Seals Michigan. Ongoing Program Support Case Management and Rationale for Continued Support As part of RecoveryPark's Associate Support Platform, all associates will be assigned a Case Manager to help those overcome barriers they may face, and sustain employment long-term. In addition, Case Managers will work to ensure our associates' long-term career goals are being met. This means RecoveryPark Farms can be a permanent employer, or one for a period of time (say 2-3 years) before seeking opportunities within the RecoveryPark family of companies or with other employers. The Case Manager role involves a variety of responsibilities to support associates as they enhance their skills and capabilities. These include: • Developing relationships with nonprofits and social service agencies to support associates' career and interpersonal needs. • Meeting with associates on a regularly scheduled basis to manage their specific needs, help them navigate their recovery, the parole system, housing systems, career needs, etc. www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 170 18 J RecoveryPark • Providing proactive intervention for any workplace issues and/or other interpersonal issues that arise. The rationale for our Case Management initiative and ongoing life skills and career support is as follows: 1. Substantial progress can only be made with these target groups if the workforce development model is changed from short-term training, (usually one to three months), to long-term, dedicated support. 2. Sustained employment is significantly more attainable in a culture that understands barriers to employment and supports an associate's need for assistance. We are creating a culture with the associate as client. 3. By defining success as long-term employment, we can break the cycle of leaving employment, returning to public assistance, and being placed in new training programs. We want to be the foundation for associates to grow their careers. www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 171 19 RecoreryPA Employment Pathway for Target Groups The figure below summarizes the pathway to employment we envision for RecoveryPark's associates. Preliminary Pathway to Employment through Wo►ldb ce Development Partners `I r - SHAR and MRS applicants and Training Program prospective participants applyto the Application program Training Program Participant joins and completes (8-10 Weeks) training program Participant undergoes RecoveryPark RecoveryPark Farms interview process, which Interview Process includes written application, essay and several in -person interviews Participant Is accepted into RecoveryPark Farms RecoveryPark Farms and receives onboarding necessary onboarding and training Participant (now Associate) works Case Management with RecoveryPark Farms case Support management staff to develop and individualized employment plan Scaling the Program and Funding Requirements As discussed in the Operational Plan, RecoveryPark Farms anticipates staffing needs of approximately 10-14 growing/processing associates per acre to operate at capacity. In parallel, RecoveryPark will need to continue to assess its Case Management staff to appropriately service associates' needs. www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 172 20 •4 RecoveryPark Case Studies Sustoinable South Bronx Business/Organization Summary • Founded in 2003, SSBx's flagship program, BEST Academy, is dedicated to preparing low income NYC residents for jobs in the growing green collar sector and address environmental/economic needs in the community. • BEST 4 Buildings is a full-time 17-week program that covers a variety of topics including green construction, building operations and maintenance, financial education, etc. Graduates receive training and potential certifications across numerous disciplines. • SmartRoofs LLC is a for -profit social enterprise established by SSBx that installs green roofing across the city of New York and offers some BEST Academy graduates immediate employment upon graduation (founded in 2007). Business Model • SSBx is a nonprofit, 501(c) (3) that is financed through both government grants, foundation donations, corporate support, and earned revenues from its projects with SmartRoofs. • SmartRoofs is a for -profit company that generates revenues from both public and private entities through installation and maintenance contracts. Monogement/Fmployee Structure and Outcomes BEST Academy has two sessions annually, one that takes place in the fall and one in the spring. • BEST graduates a significant portion of its students, and 40 percent of these graduates secure with full-time jobs. Verde Business/Organization Su►nmary • Founded in 2005, Verde Landscape is a landscape contracting company operated by Verde, a non-profit providing ongoing local services to affordable housing residents and other disadvantaged communities in Portland, OR. • The company trains and employs a workforce capable of installing and maintaining systems to manage storm water, as well as performing other landscape -related construction projects. • The company is built on the premise that landscapers (called "Crew Members") will: 1. Get promoted to crew leader and train new crew members. 2. Seek employment at a for -profit landscaping firm. 3. Start their own business. Business Model The company generates revenue through securing contracts from both public and private entities. It offers landscape labor to general contractors and landscape subcontractors that need to fulfill the requirements of the City of Portland's Workforce Training & Hiring program registered apprenticeship program. The company is financed through government grants and foundation supports. www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 173 21 J RecoveryPark Managernent/Employee Structure and Outcomes • Verde has six full-time and six part-time landscapers • Verde also has a program manager and a training liaison who work with employees and/or program participants to help them get the training they need to continue to advance their careers. Seattle Conservation Corps Business/Organization Summary • Seattle Conservation Corps is part of the Parks and Recreation department, where 80 to 100 homeless adults are provided a year -long, structured program that provides them with training and work experience in landscaping, storm water management, etc. • Each participant signs an individual performance contract agreeing to one year's employment, education, and life skills development. Business Model • Unlike most government programs, about 75 percent of the $4MM budget is raised through project revenues. • However, the organization does face funding issues at times as its association with the City of Seattle disqualifies it from certain grants, even when project revenues decline, but they are exploring other revenue streams such as selling green infrastructure products (e.g. cisterns and rain barrels) Management/Employee Structure and Outcomes • Seattle Conservation Corps has 80-100 participants per year • Each participant joins a crew averaging 5 members with an experienced staff supervisor, or Crew Lead, to oversee the work that works 5 days a week • Over half of the members finish the program and improve their living situations. More than 80 percent leave with stable housing, and more than 90 percent leave for long-term employment, paying an average wage of $9.92 per hour. • Since 1986, the Corps has launched more than 800 people into full participation in the community www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 0 0 174 KIA J RecoveryPark Financials Assumptions Complete financial model is in [Appendix 091 Marketplace Assumptions • RecoveryPark will be selling a product suite of over 40 different varieties of vegetables and herbs specifically designed for use by Foodservice Providers. The product suite is built and validated by a recent study of local restaurants and their food need, as well as leveraging the industry experience of team members • Product pricing is based on current sales stemming from the pilot project, customer research, and team member industry experience • RecoveryPark Farms will leverage three growing techniques to support product depth and 12 month growing cycle using greenhouse hydroponic systems using grow lights to maintain year round output, season extension soil based production using High Tunnel structures and standard field growing row crops Growth Assumptions • Assumes a year over year inflation of 3% Cost Assumptions $1,100,000 land purchase cost - municipal land and private ownership are both included in this estimate 20% Historic Building cost reduction on Chene Ferry Market restoration • Equipment and Building costs provided by Crop King • Operational and Labor costs provided by Crop King and consistent with the industry • Utility rates based on current provider published rates from 2013 or more recent • 75% property tax abatement provided by City of Detroit - this coincides with the State of Michigan proposed amendment to the Agricultural Tax Abatement program Capital Assumptions • Financial Model assumes a mixed capitalization structure of approximately 60% Debt to 40% Equity All Debt is assumed to be 7 years 5% interest only www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 175 23 RecovervPA or RECOVERY PARK SYEAR PROJECTIONS - BLENDED PRODUCE REVENUE Number of Greenhouses --Year 1-- 1 Year 2 3 Year 3- 5 Year 4 7 Year 5 10 lNumberof High Tunnel Greenhouses 30'x 144' 13 18 23 28_ 30 lNumberof 1/2Acres Fields 2 4 6 8 10 lHopsFarmsAcreage- Partnership 5 5 5 5 5 lCravoFruitFarmAcreage- Partnership 3 7 7 7 7 1 REVENUE RESOURCES Greenhouse Revenue $ 1,088,833 $ 3,549.914 $ 6,348,662 $ 9,312,141 $ 13,673,206 High -Tunnel Revenue $ 228,706 $ 228,706 $ 228,706 $ 228,706 $ 229,706 1Rnw Crop Revenue $ 19,180 $ 39,512 $ 61,045 $ 83,836 $ 107,939 Partnership Revenue S 17,600 $ 27,192 $ 28,008 $ 28,848 $ 29,713 jTGTALREVENUE $ 1,354;320 $ 3,845,324 $ 6,666,422 $ 9,653,531 -$ 14,03064 COSTOF GOOOS SOLD I Seed Costs $ 18,794 $ 49,330 $ 81,681 $ 115,929 $ 165,826 [Medium Costs $ 34,372 $ 82,459 $ 133,400 $ 187,333 $ 261,889 Nutrient Costs $ 35,537 S 109,811 S 188,508 S 271.829 S 399,977 181ological Controls $ 7,285 $ 19,692 $ 32,836 $ 46,751 $ 67,260 lWaterCosts $ 17,911 $ 34,764 $ 52,612 $ 71,499 $ 98,831 lElectricity Costs $ 170,737 $ 373,077 $ 640,449 $ 923,527 $ 1,358,904 IHeatinxCosts $ 54,987 $ 169,909 $ 291,677 $ 420598 $ 618,880 1PackagingCosts $ 128,153 $ 362,952 $ 611,724 $ 875,095 1,269,734 Processing & Packaging Labor $ 357,056 $ 1,037,227 $ 1,757,886 $ 2,520,851 3,673,445 ITatal Delivery Costs $ 27,980 $ 61,737 $ 97,495 $ 135,343 $_ 179,853 11'arming Equipment Fuel S 1,500 $ 2,266 $ 3,077 $ 3,934 $ 4,502 Total -Costs of Goods Sold $ 804,312 $ 2,303,223 $ 3,891,345 $ 5,572,690 $ 8,099,103 Gross Margin -Net $ 550,008 $ 1.542,101 $ 2,775,077 $ 4,080,847 $ 5,940,461 Gross Margin - % 41% 40% 41% 41% 42% (OPERATING EKPENSES Staff Salaries and Benefits $ 174,000 $ 224,952 $ 304,266 $ 388,137 $ 472,714 1SeCUrityCosts $ 30,660 $ 31,580 $ 32,527 $ 33,503 $ 34,508 Truck Lease Costs $ 5,840 $ 11,680 $ 17,520 $ 23,360 $ 29,200 lCommunications & IT $ 15,000 $ 16,500 $ 18,150 $ 19,965 $ 21,962 Office Supplies $ 2,000 $ 2,200 $ 2,420 $ 2,662 $ 2,928 Travel & Entertainment $ 10,000 $ 10,300 $ 12,731 $ 15,298 $ 18,008 Marketing $ 27,086 $ 76,906 $ 133,328 $ 193,071 $__ 280,791 Insurance $ 40,630 $ 115,360 $ 199,993 $ 289,606 $ 421,187 11'rofesslonal Fees $ 325,000 $ 334,750 $ 344,793 $ 355,136 $ 365,790 Repairs & Maintenance $ 38,000 $ 71,070 $ 106,090 $ 143,147 $ 186,834 lPropertyTaxes $ 54,829 $ 87,034 $ 115,799 $ 144,563 $ 187,711 Depreciation $ 212,539 $ 495,745 $ 745,523 $ 995,301 $ 1,341,683 Total-operatingExpenges $ 935,584 $ 1,478,077 $ 2,033,139 $ 2,603,750 $ 3,363,316 ITOTALCOSTS $ 1,739,896' $ 3,781,800 $ 5,924;484, $ 8,176,439 $ 11,462,419 e NIFTINCOME 1perating income (EDIT) $ (3B5,576) $ %024 $ 741,938 $ 1,477,092 $ 2,577,145 Operating Margin -28% 1% 11% 15% 18% Interest Expense $ (102,953) $ (289,061) $ (411,812) $ (461,705) $ (487,839) Income Before Taxes (EBT) $ (488,529) $ (225,037) $ 330,125 $ 1,015,387 $ 2,089,306 (Taxes $ - $ - $ - $ 214,862 $ 710,364 Total -Net income J $ (488,529) $ (225,037) $ 330,125 $ 800,525 $ 1,378,942 Net Income Margin -36Y. -6% 5% 8Y 10% EBITA OperatingIncome (EBIT) $ (385,576) $ 64,024 $ 741,938 $ 1,477,092 $ 2,577,145 1Add: Depreciation $ 212,539 $ 495,745 $ 745,523 $ 995,301 $ 1,341,683 Total - EBITA ESITAMorgin TOTALEBITA (173,038) $ -13% 2!:!(173,038) $ 559,769 $ 2,487,461 $ 15% 22% 559,769 '$ 1,487,461 $ 2,472,393 $ 3,918,828 26% 18% 2,472,393 $ 3,918,82.8 www.recoverypark.org 1 313-737-3710 1 gwozrilak®recoverypark,org 1 00 176 24 RecoveryPA This page is intentionally blank www.recoverypark.org 1 313-737-3710 1 gwozniak@recoverypark.org 1 00 177 25 RecoveryPart RecoveryPark's ability to leverage the collective impact of its many partners is a key aspect of its mission to help revitalize Detroit through innovative job creation projects benefitting those persons and communities in recovery. By combining the knowledge, experience and resources of a wide variety of collaborators, RecoveryPark is able to bring the brightest and most innovative minds together to develop new ways to utilize Detroit's key assets and rebuild community one job at a time. Vision • COG Studios • Detroit Collaborative Design Center UD/Mercy • Heidelberg Project • Majora Carter Group • Mannik & Smith Group • Master City Planning • Michigan Trails and Greenways Alliance • Suave Art Foundation • Sustainable Water Works Funders • Detroit Development Fund • John S. and James L. Knight Foundation Fund at CFSEM • Fred A. & Barbara M. Erb Family Foundation • The Kresge Foundation Community • Chene Community Providence CDC • Earthworks Urban Farm • Gratiot Avenue Business Association (GABA) • Gratiot McDougall United CDC • McDougall Hunt CDC • Motor City Blight Busters • Neighbors Building Brightmoor • Rising Pheasant Farms • Second Ebenezer Church • The Yes Farm • Vanguard CDC Recovery Park Partnerships -1- 178 45173 Deepwood Court 810 304 3912 Shelby Township MI 48317 mmlutz20()vahoo.com Web Lutz Objective To retain employment in the field of local sustainable agriculture that utilizes my 18 years of experience as an organic farmer and allows me to continue to inspire and educate others. Desire to find employment that would allow me to continue to feed those in need as that is one of my passions. Professional Summary Experienced, committed, self motivated, and driven certified organic farmer with 18 years experience and dedication to the local organic food & farming movement, Skilled in all aspects of growing organic vegetables and herbs and operating a CSA (Community Supported Agriculture). Posses excellent marketing, business and personal skills, resources and experience that have contributed to the growth of organic farming throughout the U.S. Have been instrumental in the implication of local food in large institutions (Henry Ford West Bloomfield Hospital, Detroit Zoo). Have a passion for education and feeding those in need. Education September 1986-June 1989 East Detroit High School East Pointe, MI Professional November 2011 -current "Resident Farmer" Supervisor Greenhouse/Demonstration Kitchen/Catering Henry Ford West Bloomfield Hospital Managing a food production greenhouse for patient feeding and operating educational tours and programs for children and adults based about healthy habits, nutrition and the correlation between environmental and human health. Areas of supervision and involvement include cooking classes, farmers market and hospital events. May 1994-October 2011 Maple Creek Farm Yale, MI Experience Co-owner and Operator Experience and responsibilities include and not limited to the creation and operation of the largest Community Supported Agriculture Program in the state of Michigan. 15,000 sq. ft. of greenhouse work and planting done under my direction. Seed selection, crop care, harvest, post harvest and distribution also my responsibility. 60+ acres of produce planted, maintained, and harvested with and under my direction. Have been instrumental in developing markets and opportunity not only for Maple Creek Farm but many other growers in and outside of the state. 179 October 1990-May 2001 Spirit Airlines Clinton Township, MI Yield Manager Managed and controlled all inventory and set prices for all flights. Added and removed flight segments, Handled all large groups. During my career I was attributed to increasing profits significantly. Previous to becoming the yield manager I was responsible for the hiring, training, and scheduling of the entire reservation staff. Memberships Michigan Organic Food & Farming Alliance Ohio Ecological Food & Farming Alliance Slow Food Board Member: Replanting Roots A small business incubator for returning citizens using urban agriculture to educate and develop fellows to make the transformation from ex -con to contributing citizen. Colors Restaurant Colors is a social enterprise Restaurant Opportunities Center of Michigan References James Rigato Executive Chef The Root Restaurant 810 923-3354 Jeffrey Jacobs Owner Hospitality Ventures Consulting LLC 973 975-9730 jeffreyjacobshv@aol.com Dr. John Biernbaum Professor MSU Plant & Soil Sciences Phone: 517 355 5191 x 1419 Fax: 517 353 0890 Biernbau@msu.edu Ryan Senk Regional Executive Chef for Service Systems Associates Detroit Zoo Phone: 248 303 2861 Ryansenk@kmssa.com Extracurricular Running. Reading. Inspiring and educating others about local sustainable farming and food. Spending time outdoors Activities Awards received Community Service Award from MOFFA Family Farming Award from MOFFA 180 RecoveryPark - Oakland County Parks Proposal September 2014 Operating Budget Items 2014-2015 OC 2014-2015 IV 2015-2016 IV 2016-2017 IV 730198 Building Maintenance Charges $ 13,000.00 $ 13,000.00 $ 6,500.00 $ - 73056 Electrical Services $ 7,600.00 $ 7,600.00 $ 3,800.00 $ - 730646 Equipment Maintenance $ 100.00 $ - $ - $ - 730814 Grounds Maintenance $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 731269 Natural Gas $ 41,000.00 $ 41,000.00 $ 20,500.00 $ - 77666 Print Shop $ 50.00 $ - $ - $ - 732018 Travel and Conference $ 500.(0 $ - $ - $ - 732102 Water and Sewer $ 2,100.00 $ 2,100.00 $ 1,050.00 $ - 750504 Office Supplies $ 100.00 $ - $ - $ - 750504 Small Tools $ 750.00 $ - $ - $ - 774677 Insurance Fund $ 890.00 $ - $ - $ - Totals $ 81,090.00 $ 79,700.00 $ 46,850.00 $ 15,000.00 181 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date:? �ir lidk RECOVERYPARK C/O GARY M WOZNIAK 1852 W GRAND BLVD DETROIT, MI 48028 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 27-3051022 DLN: 17053031311041 Contact Person, MICHAEL CONDON ITV 31.3.70 Contact Telephone Number: (877) 829--5500 Accounting Period Ending: September 30 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: June 23, 2010 Contribution Deductibility: Yes Addendum Applies: No We are pleased to inform you that upon review of your application for tax exempt status We have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, contributions to you are deductible under section 170 of the Cade. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(C)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) 182 _Z_ RECOVERYPARK We have sent a copy of this letter to your representative as indicated in your power of attorney. Fnclosure: Publication 4221-PC Sincerely, t Lois G. Lerner Director, Exempt Organizations Letter 947 (DO/CG) 183 JUM-23-2010 13f,31 JAFFE 1-91 PC 2 08/23/2010 12;17:54 PM FAXCOM This is to Certify That R1±COVERYPARK 2403513092 P,08/15 PAQE B or, 15 was valldlyincorporated on June 23, 2010, as a Michigan nonprofit corporation, ondsaid corporation Is validly in existence under the laws or this state. This cerlificate is Issued ,pursuant to the provisions of 1982 PA 162 as amended, toattest to the fact that the corporation is in goad standing in Michigan as of this date and is duty authorized to conduct affoirs in Michigan and for no cAher purpose. This certificate is in due form, made by me as the proper officer, and is entitled to have full ralth and credit given it in every oolirt and office within the united States. Sent by Facstmlle Transmisslcv) 70006P In festirnony whereof, I have hereunto set my hand, in the City of Lansing, this 23rd day of June, 2010. yG A Dfractor flureauof Comworciaf services 184 JLH-23-2010 13:31 JAFFE LAW PC 2 OB/23/2010 12017:54 PM FAXCOM 24B3513082 P,09115 PAGE 0 of 15 This is to Certify that the annexed copy has been comparad by m e with tho record on Me in this popartment and that the same is a true copy thereof. This certificate is in due farm, made byme as the proper officer, and Is entitfed to have IbIl tafth and credit given it in every carat and office within the United States. Sent by Facsimile Transmtsslai 70806P In testtmonywherod, I have hereunto set my hand, in the My of Lansing, fhis 23rd day of June, 2010 Bureau orCommerclef Services Mrector 185 JUN--23-2010 13.31 JAFFE LAW PC 2 2493513002 P,10/15 06/23/2010 12:17.54 PM PAECOM PACE 10 OF 15 ichl an Department ofEnergyy, Labor & Economic Growth Filing Endorsement This is to Certify that the ARTICLES OF INCORPORATION -NONPROFIT for RECOVERYPARK 1D NUM89R: 70806P received by facsihille transmission on June 23, 2010 Is hereby endorsed Flied on June 23, 2010 by the Adminlstrator, The document Is effect/ve on the date Mod, unless a subsequent effective date within 90 days after received date is stated In the document, In testimony whereof, I have hareunto set my hand and affixed the Seal of the Department, In the Clty of Lansing, this 23Ra day of June, 2010. Director 186 JUN-23-•20W 13: 31 JAFFE L P44 PC 2 06/23I201O 12:17:54 PM FAXCOM 00/23/2010 11t34;16 AM FAXCOM 2403513082 P.i1/15 PAGE _ t OF 15 PAGE 3 OF 7 MICHIGAN DBPART14214T OF RNEROY, LABOR AND ECONOMIC OR019TH CORPORATIONS BUREAU (for bureau use only) 10ato RGUSIvad CDAPAAARICti IDH7�IIBICATIOH iIVIBSA - ARTICLES OF INCORPORATION Pox uaa by DoneBLio Nonprofit. Corporations (Pleaue read inatruetions and Papertaoxk Reduction Aot notioa on laut page) Pursuant to tho pxovIslona of Aot 162, Publia Acta of 1982, as amondad, the undersigned coxporration oxocutaa the fWjoNin9 Axtialet9t ARTIOLH I The name of the aorpnration lot ReaoviamyPark ARTIOUB II The Corporation will be engaged An planning and Implumanting a communi-ty redevelopment project for arean in Southeantarn Miabigan, Including, but not limited to, the City of Datroit, thuL may Include, among other things, Urban Paroling and agriculture, food production, education, commercial and housing davolopment, job areation, along with other activitlen that support and enhanon the rebuilding of a partner community with a goat toward Pinanaisl and environmental Holf-oustainability, The CotporaCion has been organized to receive cantributi,ons and administer funds in order to further charitable, oducatipnal, poientifia, and litnrary porpoaon and to .Lessen the financial burdens of government to otherwi$e provide ouch eorv.icea within the projaot site, More npogiCioally, the purpoaeu of the Corporation inoluda, but are not limited tot (1) Creating jobo through farming and agriculture, doconetruot'ion of vacant homao, soil pxnparation, food prouesaing, hydroponics grutinhoucaa, indoor fiah farina and Othor Qndeavoroil (11) 10drouaing the upaaing needs oY. the CAty of Du troit and its surrounding areas through an ego -friendly aj?proacht (iii) Providing eupport and training to, rocovoring indivAduals and other reeidonto in the vommunityi (iv) Utilizing preen .initiatives to uxpnnd on programs that will add value to the liven of Couiclentet (v) DevoAoping collaborative relmtlonahipa with othor antitlop for speoifiv purposes that would further the goala of the Corporation; (vl) Providing educational opportunities in areas such an arban agriaulLuro, 81°C aantury energy teohnology and green collnr vtpl,oymantt and (vli) Doing all suah things that axe incidental or conducive to and the attainment of the foregoing purposao of the corporation, 1906914 187 JM-23-2010 13;31 JAFFE LAW PC 2 06/2$/201O 12:17:54 PM 1+AXCOM 05/23/2010 11:3O:1E3 AM FAXCOM 24B3513002 p.12/15 RAGE 12 OF 15 PAGE d OF 7 The Corporation to, and grill bo, organized and operoted exolusi.voly for puxpnaao deucrihed in eaetion sci(a) (3) of the Tnternal ltevenue Coda of "BG as emended (thn "Coasm). Upon the dinsolution of the Gorp0r44ti.on, aaaota vhall be distributed for one or more exempt purpoDea vrithin the moaning ok the Code or corroapondlnu eaoLion of any future federal box Mode, or shall he dLetxibuted to the federal government, or to a state or l000l government, for a public purposu. Any such aasota not dispoued of ehall be disp000d of by a court having jmrindiution ovar tho Corporation, excluoively for Ruch purposes or to such organization or organizational as nald Court shall doterinine, Which aro organized and operatod mcluoivoly for auoh purpoaea. AitTI= III The Corporation is organized upon u non-stc❑k basis, 1, It organized on a eLaok baoin, the total number of obaeu.l which the, corporation hab authority eo iyoue iv If the ahareo are, or 0ze to bo, divided into alaosep, the designation 0f eanh c-iaes, the number at ahsreH in eanh elana, and the relative rights, preferenoea and limitations 09 the obaron at eadh Glass are an £ollowni 21 If organized on a honetook badib, the denariphion and value of ita reAl property abaeta area ,non*, and the deocription and value of illy pexaonal property aeuots az'ei none. The corporation is to W financed under the followix►g gonoral plant Sinanoial support coin be drawn from contri,butione and gifts fxov membvrn of the general publio and other sources, The Corporation is organized on a dirootoruhip hanin. AaTran, ry 11 Thu address of L'he regioGQrQd Qgrivu ial 1032 W. Grand Blvd,r Detroit, D11 40200 a. Zio mailing address of the regioterod ofEiva if dikferenL than above: N/A 3. ThD name of the reniderlt agent at the regiytered otfice int Gary M, Wozniak ATM= v The names and addrep000 of tho incorporator iq ad fodlowgf ausnn It, WMaatvr M77 Franklin ncad, JR11to 2800 8ouhhfisltl, biiohAUjan 413034 - 2 , MOM 188 JUR-23--2010 13;31 JRFFF LFU PC 2 24B35130B2 P.13/15 06/23/2010 12S17:54 PM FAXCOM PAGE 13 OF 15 06/23/2010 11:30:16 AM FAXCOM PACK-5 OF 7 ARTIG" vx 'thus term of the corporate 9Xiptonpa io parpnunl, AATZCM vxx If permittud under the lawn of tbn State of Michigan, any notion required or permitted to be taken at any annual or opeoial meeting of direntors of this Corporation may be Laken without a meeting, without prior notiae and without a vote, 1E a consent in writing, setting forth the action so taken, io eigned by that number of diraatora of Chip Corporation that viould be ne-c000nry to authorize or take the action at a manling nt whinh all of the directora wore preaant and Voted, Dvompt notice of the taking of any corporate acLioa without a meeting by lane then unanimous wxi.ttou consent Bhall be given to all directors who have not conuented in writing, ARmJCCxM VXzx Notvithatanding any other prov.ipion of theme Articlon of rncorporation, no part of tho net anenings of the Corporation shall inura Lo Lha benefit of, or he dietributablo to its dixeutorn, officers, or other private persons, except that the Corporation shall be authorized and empowered to Pay teaaonable compensation for services vandared and to make payment" and diatributiono in furtherance of tha purposou net forth in Axticle 11 heraof. No auhntantial part of the activities of the Corporation shall be the carrying on of propolanda, or otherwise attempting to influonca legislation, and tits Corporation Hhall not participate in, or intervene in (including the publiohing or distribution of statemanto) any political campaign on bnhalf of eny oaFldidato for public offin¢, Notwithatanding any Wier provision of thane Artiolap of incorporation, Clio Corporation shall not aarr'y on any other aclivitiea not permitted to be parried on (a) by an organization oxompL from federal income Lax undar aeoti,on 501(a)(3) of the Code, or (b) by an organization, contributions to which are dodadtible under petition 170(a)(2) of the Code. ARTICLN xX A vPlpnteox director of the Corporation shall not he parnonally liable to the corporation !or monetary damages for breach of the volunteer director's fiduoiary duty, exaopt for liabilityi (1) Vor any breach of the volunteer directpr+y duty of loyalty to the Corporation or its memberet (2) ❑or auto or omil;siono not in good faith or that involve intentional misconduct or knowing violation of lawl (3) For a vivlaCion of soaLion 551(1) of the Michigan Nonprofit Corporation Actl (4) For any trannaction from whinh the volunteer director derived an improper pozponal henefitl (5) For any acts or omiesionn occurring before L'hL data thin Artiole is filed by the Miahigan nepartnment of Commarcal and (6) Ror any acts or cmi❑aionp that are grossly negligent. 1 19W14 189 dUN-23-2010 13::J1 7AFFE LAW PC 2 06/23/2010 12:17,54 PM FAXCOM 06/23/2010 11:30:16 AM FAXCOM 2493513082 P.14/i5 PAGE 14 OF 15 PAGE 6 OF 7 The Corporation heroby aaaurnea all liability to any pardon other than the Corporation, if any, for all acto or pmidsiQno of a volunteer director occurring oA or aftar the date thin Article In filed by the Michigan uepartment of Commerce, incurred, in the, rood faith performance of the director+a duties as a volunteer direatorl provided, however, if applicable, that the Corporation shall not be 9onoidered to have aosumod any liability to the extent such sasumption is inaonoiutont with the status of the Corporation as on organization douoribod in Bection 501(c)(3) of the Code. Tf the MiahigaA Nonprofit Corporation AOL is heraa£ter amended to authority the further elimination or limitation oC the liability of directors of nonprofit corporations, then the liability of a director of the Corporation (in addition to the limitation, elimination and assumption of personal liability contained in thin Article) shall he assumed by the Corporation or eliminated or limited to the fullest extent permitted by the Michigan nonprofit Corporation Apt on P9 omcndpd, exvopt, if applicable, to the extent such IfMitatlon, el3anination ox adsumpLiou of liability is inconsistent with the status of the Corporation an an organization described in Section 501(u)(3) of the Codo, AIt019 X The Corporation aanuman all liability for the acts or omissions of a non-dixaoLor volunteer if all of the kollowtng are met. (a) The volunteer vas noting or rennonably believed he or she wan noting within the Raope Qf his or hor authority; (b) TUo volunteer wou acting in (rood faith. (C) The volunteartll conduct did not' amount Lo gross negligence or willful and wanton taiaconduct; (d) 'The voluntaarto conduct was not an intontioncl tort; sac! (e) The velunteor's conduct wan not a tort arloing out of the Qwnerohip, maintenance, or use of a motor vehicle for which tort liability may be in000ed an provided under Michigan law, ARTIO,e xx 1n the event the Corporation is determined to ba a "private foundation," as that tom iA defined in section 509(a) or the Code, then; (1) The Corporation shall diotribute itn income for each taxable year at nuah tirno and in such manner as not to become e�vbjoaL Lu the Lox on undig4ributod income imposed by section 4942 of the Cody. (2) The Corporation shall not engage in any act or Lake any actions which aubjsaL it to the tax on Hslf-dealing imposed by seQtion 4941 of tho Code. (3) Th❑ Corporation n)1a11 not own, obtain or retain an interest in Any buoinono enLerpriao which aubjeot it Lo the Lax on excess buainaou holdings imp000d by aection 4943 of the Code. (4) The Corporation shall not make any investments in push manner as to gubjoot it to tax imposed by section 4944 of the Code. - 4 106914 190 JUN-23-2010 1:3.31 JAFFE LAW PC 2 06/23/2010 12t17:54 PM FAXCOM O6/23/2010 11:30:16 AM FAXCQM 2403513052 P,15/15 PAOX 15 OF 15 PAGE 7 OF 7 (5) The Corporation shall not expend ito funds in ouch a manner as to subjoet it to the tax on taxablo eMendituraa imposed by 9945 of the Code. ARTIMY, XXX (1) The Coxporatlgn shall not (i� dayote more than an inpub4t(Intial part of Ito activities to attempting to influonce legielption by propallanda or othexwiHer ar (1i) oxacca any permissibly range of lobbying ljllowod by any election made by the Corporation. (2) Tha Corporation shall not direotly or indireotly paxtWipate in Ur intorveno In (inoludiny the publiuhing or distributing of statement») Any political campaign on behalf of or in apposition to any oandidato fvx publia offlon, 13) Tho Corporation ohall not hnva objectiv4p or engage in aativlticy which oharacteriz© it as an "actlon" organization Aa dafined in Troaoury Regulation § 1,5QI(a) (3) 1 (o) (3) . 2, the incorporator sign my name thin Ag°a ay oe imina, 2p1 than R, TicMantor 1906914 TOTAL P, 15 191 STATE of MICHIGAN DEPARTMENT OF KrrORNEY GENERAL )BILL SCIMETI'E ATTORNEY GENERAL November 05, 2012 Jennifer Oertel Jaffe, Raitt, Heucr & Weiss 27777 Franldin Rd Ste 2500 Southfield, MI 48034-8214 Re; RecoveiyPark - CS/CT 48723 Dear. Madam: P.O. Box 30214 LANSING, Micx[UAN 48909 Thank you for submitting initial forms and related information. Determinations are based on Michigan laws for registering charities, the Charitable Organizations and Solicitations Act (COSA), MCL 400.271 et seq. and the Supervision of Trustees for Charitable Purposes Act (STCPA), MCL 14.251 et seq. This organization is now registered under COSA. The enclosed Charitable Solicitation Registration explains your responsibilities for renewal and for notifying us of certain changes made within_ the organization. This registration is separate from requirements of the Bureau of Lottery or other agencies. Professional -Fundraisers you may hire to solicit or receive funds, plan, or carry out solicitation campaigns in Michigan must obtain a license from out office. This organization is also now registered as a charitable trust under STCPA. STCPA registration requires an annual financial report. Annual financial statements submitted for renewal of the Solicitation Registration satisfy the charitable trust reporting requirement as long as the organization is registered under COSA, If in the future you no longer are required to have a Solicitation Registration, you must submit an IRS 990, 990-EZ; 990-PF, audited financial statement, or other acceptable accounting each year to satisfy the Charitable Trust requirement. This letter will be retained to show notification of our requirements. If you have questions, please go to our website at www.michij�an.aov/agg harit_ies__or contact our office. Sincerely, Joanne Guam, Charitable Tr<is (517) 373y1452 Section 192 REGISTRAi'ION # NIICS 48723 Recoverypark 1851 West Grand Blvd Detroit, MI 48028 STATE OF MICHIGAN DEPARTMENT OF ATTORNEY GENERAL 5 N6aU W 'BILL SCHUETTE . ATTORNEY GENERAL - RecoveryPark EXPIRATION DATE: April 30, 2013 1. The renewal form for this registration is due no later titan March 31; 2013. This is 30 days prior to the expiration date shown above. Please calendar the date now. Forms are available on the Attorney General's web site at: www.mirbigan.gov/ageharities of may be requested by contacting the Charitable Trust Section at (517) 373-1152. 2. Extension of the registration may be requested if requiredn-fotmation will not be available prior to the renewal due date. A written request for an extension must be received on or before the above expiration date of the registration. Throughout the year, notify a witliia 30 days of changes in the fa;iowiti;: Name or address -- Board of directors Resident agent -- Methods of soliciting donations -- Fiscal year end -- Purposes -- Amendments to the bylaws or constitution of the organization - Amendments to your articles of incorporation, assumed names or name changes If any other state has prohibited solicitation activity by your organization Any contracts you enter into with professional fundraisers must be submitted -to our office within 10 days of execution. Charities must verify the licensure of their professional fundraiser. 5, If you no longer need to register because the organization now meets exemption criteria, or if it is ceasing operations or merghig with another organization, please notify our office. Charitable Trust Section P.O. Box 30214 Lansing, Michigan 49909 Phone: 517-373-1152 Fax: 517-241-7074 Email: ct_etnail@michigan.gov. Website: www.michigan.gov/agcbarities 193 ATTENTION Recoveiypar-k . EGI<STRA IOTl1#f 48723 The lvlichigan Attorney General's Charitable Trust Section has introduced anew online searchable database. The database provides infonnation regarding organizations that Have applied for or hold a current Charitable Solicitation. Registration, Professional l+undraiscr License, or Public SafetyRegistratioti. The public will be able to search and view a variety of fields, including name, purpose, file number, FiN, and location. Once an organization is located, extensive information is available from our database. We want to provide organizations an opportunity to review the purpose statement on file with this office. Bolow is'the most current summary of your purpose or mission statement: Planning and implementing a community redevelopment pro oet for areas in Southeastern .Michigan, with an initial,foeus it: Detroit. Includesjob creation, traininD, education and renzediation of community alight. If the above statement is still accurate, you don't need to do anything! If your purpose statement needs to be updated, please summarize your current purpose statement in the space below in 50 words or less. Please make a copy for your records and return the corrected infoi7nation to: Charitable `Trust Section P.O. Box 30214 Lansing, MI 48909 Fax:517-241-7074 Alteinatively, you may email the updated summary to ct email@rnichigan.gov. Include in the body of your email the name of your organization and the registration number. Updated Purpose Statement: Please review your organization's information and advise us immediately of any errors. To preview the information, go to: www.raichiaan.aovtagcharitvsearcli. Please call the Charitable Trust Section if you have airy questions at 517-373-•1152, 194 John Del -Isle, PWS 1'Ulit;lf)I7! r'r{JiU(fi„�t ,-rilil UoA�IIt?t' http`/lE=Strlral ;OIT'ifi`ttliilt�/S( liil� n� Iv t3` .Ci11Ti,' '} N �- t`!r1'iUP4l_(; O'.it•itJt tlt l' SiiHVi(�F_> Cell: 248.672.7611 Email: j deli le, I holnul,t:om OAKLAND COUNTY GREENHOUSE PROPOSAL 1. Business Organization Natural Community Services (NCS) is licensed and Insured in MI, and said policy covers tenets of the proposed environmental contract. is an equal opportunity employer (EEO). Our environmental assessment, planning, design, and ecological restoration philosophy approaches ecosystem and land manager concerns by: • Improving water/soil and biotic health, resource elements/values • Incorporating Environmental Best Management Practices • Acknowledging the intrinsic value of biodiversity and enhancing natural system integrity •Strategizing cost-efficient restoratio n/remediation actions 2.Oakland County Greenhouse Bid Proposal Introduction — Problem Statement Natural Community Services (NCS) desires to operate Oakland County's Waterford Oaks Greenhouses (not Springfield Oaks), in order to provide the county with existing production needs of crop plants, annuals, trees, and other native vegetation specified for County parks and properties, as well as meet the native plant propagation element of its green infrastructure business segment. Other sustainable growing ventures may be considered in cooperation with County -approved partners, such as vegetable/fruit co-ops, individual plot field and greenhouse spare, and propagating native vegetation for other entities like WildOnes and commercial operations. As the county has viewed proposed uses as negotiable, NCS only provides a proposed estimate of costs for current greenhouse use and space provision for native propagation — meaning this proposal, as stated below, will provide value to the County, but not rent (unless at a future time, NCS production expands in profit and size to warrant such profit -loss analysis. 3. Approaches Native Plant Nursery Natural Community Services goal is to create an ethical, profitable, and ecologically sound business environment which produces all of our plants and those for Oakland County Parks (OCPC). As responsible propagators of Michigan native plants, we are committed to enhancing the diversity and health of Michigan's unique natural heritage. NCS will grow plants for bioswales, butterfly gardens, and specific habitat restoration sites such as Oak Savannas. NCS believes that OCPC is on the right track by growing native trees, and would continue to improve this specialization in a larger size than is available at native plant growers, such as 2" B&B. As demand by the county warrants, species of native wildflowers found on the prairies and native shade plants suited to the natural woodland ecosystem of our region. NCS would charge a rate for a greenhouse manager to oversee such operations, at $30 per hour (including our overhead with benefits etc.), and technicians at $20 per hour as needed depending on demand. In addition to producing native plants, NCS seeks a controlled environment to test our prefabricated micro - scale stormwaler treatment train concept. htttr.//water.epa,clovIi)olwistelnr,slstor'liiwatorlul)loa(h'2003 03 26 NPS natistprmwatefl)3, 161-iackett.prdf htt,0:I'arWW,,at�t�li?dr�co.� orl;iStora������aterP+�lat.c r71 Such bioengineering and natural soil separation products might make the operation quite profitable in the future with the advent of green infrastructure, but at present we simply desire to use the greenhouses as a testing facility. Engineers are looking for green infrastructure products that combine overflow pipes with native vegetation in one piece modular drains made might be more functional and unique enough to make NCS explore patents: 195 htt) /%4alVw'VJ.Cr1CC tlO tnG`4"d.(o;)i 11 vsc:r' t�r`a urc3ltsio l-iC hlPt Jjgj1� to loll' aspx _ _». !I tp_.//YJm.r Doc kuc, itents,iUS5,1 J(i 1)Q Organic Vegetablelhrult starters and Field Production Methods to startup Use existing county resources o Adapt produce propagation based on demand from OCPC cooperators Direct benefits to community o Pure, healthy, produce sold locally yoar round at affordable prices • Jobs; Potential production, and sales year round ® Eliminate reliance on shipping in and polluted products • Better health and lower medical costs with better diets • Low cost heating and electricity ® Less carbon dioxide released into the atmosphere through reduced consumption of fossil fuels • Reduction in landfill volumes and education in potential ground water pollutants 4. Schedule e Next Steps Toward Implementation Step I Draft a business plan. This business plan would include financial means and goals, a marketing strategy, a staff strategy and a thorough exploration of all the supplies and equipment needed to successfully run this nursery operation, Good business plans focus on start-up costs and first year projections, as well as outlining business goals for future years. Finding or collecting seed and other propagules in the wild or from a wholesaler, investing more heavily to inventory for the first year, makes alliterating potential risks and benefits important, For vegetable and fruit production, please see paragraph above "Organic Food Production". All of this should be reflected in the business plan. A tentative business plan draft is included below the "Next Steps". Step 2 Negotiate operations agreement for OCPC Waterford Oaks Greenhouses. Include propagation of natives, vegetable starters, annuals plants in bulk directly to County and to NCS field crews. A final operating agreement will determine where to invest money and where to focus development efforts. Native plant growing will specialize in shrubs, trees an herbaceous species indigenous to our area and determining number of plants for county and NCS purposes, space, and materials needed will take time and effort to reasonable estimate and grow to size over the second half of the winter, Step 3 Study native plant species and growing habits in use for county.. we are already familiar with NCS selections and caring for native plants. However, OCPC expect us to be an excellent resource for everything from what plant might best grow in formal plantings to how to control common native plant pests, Invest in and keep native plant resource books on hand. Expand rapport with other native plant propagators Step 4 Convert greenhouse structures into adequately sized, heated, and irrigated facilities for the scale of operations chosen, This involves subsidizing facilities repair and heating costs up front with OCPC, Retrofitting existing land into nursery appropriate space, using field propagation areas in summer for energy and space sustainability as needed. NCS needs an area to organize materials ready for planting, a greenhouse for holding back stock and a shaded area both for displaying plants that require shade and storing back stock that needs shade, We also need to organize the work area outside of the sales area. Be certain that your space is zoned appropriately for a commercial business, Step 5 Retrofit irrigation system, Though native plants tend to be drought tolerant when planted in the garden, they can quickly experience drought in a pot, and this risk may be designed and planned for by NCS but is proposed to he paid for by the County, Additionally, financial investment in native trees, shrubs and other perennials will be too great to risk losing plants to drought. Most areas have overhead misting system or in -ground Irrigation, but some retrofitting 196 to include bottom -watering may be necessary, Any system may require a large upfront financial investment to fix and be reflected in business plan --but it will save money and product over the long term. Step 6 Marketing. Emphasize your expertise in native plants, highlighting the benefits of planting and growing native plants,. A website or email newsletter is also beneficial to marketing. 5. Implementation Plans and Experience Oakland County Native Plant Nursery Business Plan I. Executive Summary The purpose of OCPC Native Plant Greenhouses is to produce native plants for ecological restoration and landscaping by NCS and OCPC. Native plants are the basis for a diverse community of organisms. The transfer of energy through communities from one organism to another begins with plants, and in MI our native plants are essential to the health of our wildlife, In the past, many areas have been taken over by invasive ornamental landscape plants that have little or no value to the wildlife of MI, These plants often out -compete our native plants and remove them, meaning that animals that depend on them for food are displaced as well. Most of these plants we planted in someone's yard, and have spread from there, We feel that this doesn't need to happen, that people can still choose to landscape with beautiful plants, and that those beautiful plants can be native plants that promote the health of the wildlife of Oakland County, Mt. It is our goat to provide the citizens of the Shamokin/Coal Township area with an environmentally friendly alternative when they choose to landscape their property. We believe that, not only will the plants we offer add beauty and interest to land, but will also help the wildlife that live here. 11. Company Description A. Name of Company The name of our company is NCS B. Type of Business This business will be a native plant nursery, and an organic vegetableffruit propagation venue located on county grounds, which grows and distributes native perennials, shrubs, and small and large trees of MI to OCPC and NCS, as well as urban/rural organic farming stakeholders. C. Stage of Development Our business is in the proposal stage. We have some important items donated, but we are in need of financing to secure items needed for growing plants and for marketing. We already have a site dedicated to the business, and also have greenhouses and land available, D. Mission Our mission is to provide OCPC, NCS, and maybe eventually local landscapers with an environmentally friendly alternative to the non-native plants sold in local greenhouses and retail nurseries and stores. The non-native plants that are often used to landscape homeowner's properlies and other areas do not provide habitat or value to the wildlife that inhabit the ecosystems in our area, While they may be aesthetically pleasing to the eye, non-native plants do not have any ecological value to our wildlife, Often times, they have displaced our native flora by spreading from where they were planted into natural habitats, disrupting the balance of the ecosystem. Native insects and animals do not feed on them, and therefore they can spread easily, and take the place of our ecologically vital native plants. We will only grow, market, and sell native plants that have high wildlife value. We want to be a vital partner in our community, as we all move toward maintaining and propagating an environment that is both beautiful and friendly to our native wildlife. E. ProducUService Our product will be strictly native plants to MI. They will consist mostly of herbaceous perennial plants, such as Black- eyed Susan's, various species of butterfly -attracting plants (like milkweed and goldenrod), flowers that attracting bird species like hummingbirds (great blue lobella, cardinal flower, turilehead and beard -tongue). We will also sell some grass species like Indian Grass, little bluestem, switchgrass, and riverbank wild -rye. We will also sell the following shrubs--serviceberry, elderberry, lowbush blueberry and highbush blueberry. The tree species we will sell are red and sugar maples, yellow and white birch, white, pin and red oaks, and the evergreen species of the eastern white pine, red and white cedars.. The herbaceous perennials will be sold as potted plants, and the tree species as young 197 seedlings. Arrangements for organic fruits and vegetables will probably be as flats, and likewise for any annual bedding plants which the county requests from NCS. F. Market Served/Location The market for our product will be community surrounding the greater Oakland County. G. Competitive Advantage We feel we have a distinct advantage over our immediate competitors in the area, The most substantial reason we feel we have an advantage is that we will offer a product that very few offer in the area. We will grow and sell plants that are strictly native flora that have high value to the fauna of MI. H. Financial Status We are in need of finances to buy materials necessary for growing county plants, shrubs and trees, while NCS shall be responsible for obtaining our own propagules, These are things like potting soil, pots, seeds and seedlings. A watering system will need to upgraded in the areas of greenhouse. Money will also be needed to pay for the expenses of NCS staff wages, 1. Marketing Analysis and Strategy Most of our marketing efforts, which will consist of website, newspaper, and internet, will utilize County avenues as well as NCS websites. Eventually we'd like to attract environmentally aware citizens of this area,, The efforts OCPC and NCS make in our advertising will be centered around the benefits of native plants versus non-native plants in landscaping, as was mentioned earlier. Market research indicates that more homeowners are looking to plant with native plants than ever before, and the local vegetable and fruit production element is also likely to raise awareness of the operation through County media connections. J. Management and Organization The structure of the business is based on the horticultural experience of the staff of NCS. The operations manager for native vegetation would be John DeLisle, and Elizabeth Sanford would be organic vegetable and fruit projects manager. Technicians for greenhouse operations would be Corey Jansen and Rob Whyte. Planning scientists would be Jackie Pilefle and Jeff Pierce. More specific plans on how the business will be operated would be negotiated with County upon interview, We do know that seed/new plants would be propagated/planted in the fall/winter, depending on the plant, and will be transported to field sites in spring/summer/fall. Specific staff experiences provided below. Experience Corey has greenhouse experience at Four Star Greenhouse, home of Proven Winners. She has experience in watering systems, fertilizing, biological controls, fungicides, growth regulation, and selecting combination treatments. Rob has experience managing hundreds of ecological restoration sites, including seed collection and propagation for Natural Community Services. Jackie has planted and maintained garden plants and various native plants, including trees for research, at the University of Michigan Biological Station greenhouse and outdoor garden. She also assisted the LTBB Natural Resources Department with the building, planting, and maintenance of a small, organic greenhouse as well as outdoor raised beds intended for small quantities of a variety of vegetables and aquatic and terrestrial Tribal culturally significant plants. She has also planted and maintained vegetable plants and Tribal culturally significant plants In various small community gardens, Other related activities include: collection and preparation of native seed plants for greenhouse and outdoor seed bed plantings, planting native gardens, erosion control plantings, and native habitat restoration plantings, Jeff Pierce worked Summer 2005 and 2006 as a greenhouse assistant at the MSU teaching greenhouse, Main duties were watering, general plant care, maintenance/cleaning, and plant propagation and potting. From 2007 to 2012 he performed research in my labs greenhouse. This involved watering plants, propagating root clonal sprouts, and potting plants. He was also responsible for keeping the greenhouse clean. During this time he was also responsible for weekend watering of the WJ Beal Botanical gardens propagation greenhouse during the winter months,ln Oct -Dec of 20121 was hired by the Plant Biology dept at MSU to inventory and label all of the plants that were being transferred from the old teaching greenhouse to the newly built Botany Teaching Conservatory, John has over 5 years experience working in greenhouses for the Detroit Zoo, Elizabeth and John also have extensive ecological and native vegetation experience though NCS, 198 nRTI .40 01 I 40 • The -oV iter, JcI IcL,tlL! �n colts; ist Is cCClcatcd L: s-c,-;ng ilr. `1L1, k= ..-y. dr+d Iift- to ;Ilents' land arc wa[er reso-j-cam,. 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Wyasloa Fgk-i:iR- " Etii�pt rncr`tpRn� wdir :��"i M%pem'Fit M.LrIFFI our-ue`,-&, Rdr--- fr.. irnpL-nLnl;j!la,) &:ELld f-D:..ccljc7.- Arid :.LAr-.rg J ir.tcr..Aogy - Cv).cg-ca. and r?b -aicr-- 201 EXECUTIVE OFFICER'S REPORT ITEM # 9 G 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. 2015 SPDF Conference Update: Staff is continuing to work on planning efforts in anticipation for the 2015 Special Park Districts Forum, to be co -hosted by Oakland County Parks and Recreation, Huron -Clinton Metroparks Authority and the Michigan Department of Natural Resources. The forum is scheduled to run from Monday, June 8, 2014 through Friday June 12, 2015. Please review the week at a glance planning guide and attached conference session guide. If you wish to attend any portions of the conference, please submit your registration requests to Vicky Valko by March 1. 2015. Key session/dates for Commissioner consideration include the following; A. Monday June 8th 4:00pm — 8:00pm a. Conference Welcome Reception at the Southfield Westin B. Tuesday June 9th 6:00pm — 8:00pm a. Dinner and Entertainment at the Buhl Estate, Addison Oaks County Park i. We are inviting Commission Fisher and Dan Stencil to provide welcome/opening remarks C. Friday June 12th 8:30am — 5:30pm a. "A Day in the D" Hosted by MDNR at the Outdoor Adventure Center, Detroit D. Friday June 12th 5:45pm — 8:00pm a. Dinner/Closing Celebration, Belle Isle Aquarium and Conservatory, Detroit Please contact Zach Crane (cranez(c�oakgov.com) or Brittany Bird (bird b(c-)oakgov.com) if you have any SPDF Conference questions. 3. 2014 OCPR Annual Meeting: The 2014 OCPR Annual Meeting will be held December 11, 2014 at 8:30 a.m. at the Waterford Oaks Activity Center. 4. MRPA New Professional Award: Red Oaks Park Supervisor Matt Pardy was nominated for and won the 2014 MRPA New Professional Award which he will receive at the MRPA banquet in early February 2015. Congratulations to Matt Pardy on receiving this award! 5. OCPR Golf Course Closings: The Oakland County Parks and Recreation Golf Courses officially closed for the season on November 19, 2014. 6. Update on Waterford Oaks Design Master Plan RFQ: Six bids were received from design and engineering firms in response to the Waterford Oaks Design Master Plan RFQ. The Evaluation Committee, consisting of Andy Krumweide (Purchasing), James Nash (Water Resources Commissioner and OCPR Commissioner), Donna Folland, Melissa Prowse, Jim Dunleavy, Tom Hughes, Katie Pardy, Darryn Horvath and Leon Younger (PROS Consulting), met on Wednesday, November 19 to perform the bid evaluation. The three highest scoring firms were identified but will not be confirmed until after interviews are conducted in mid -December. Staff is preparing a scope of work and timeline for the design competition phase of the project, which should begin in mid -January. 7. 2014 MDNR Michigan Invasive Species Grant Partnership: The following information on the 2014 MDNR Michigan Invasive Species Grant Partnership was provided by Brittany Bird, OCPR Natural Resources Planner. Grant Background: In August 2014, MDNR issued a new $3.6M state-wide competitive grant opportunity specific to multi -jurisdictional cooperative invasive species management initiatives. The Michigan Invasive Species Grant (MISG), seeks application submissions by 12/5/14 with an award date of mid -February, 2014. 202 The grant extends through October 30, 2016, and covers 2 growing seasons. This proposal is intended to formalize existing and establish new local management structures known as Cooperative Invasive Species Management Areas (CISMAs). These CISMAs will contribute to ecological restoration that numerous local governments are now engaging in for purposes of improved recreation, tourism, public safety, property values, and fish and wildlife biodiversity. Oakland County -based Partnership Submittal: With Orion Township (contact: Chris Barnett) serving as grant applicant and fiduciary, several Oakland County CVTs (committed as of 11/20/14: Orion, Independence, West Bloomfield, Springfield, Lake Angeles), land conservancies (NOHLC, and MNA), RCOC, and OCPR will be submitting a partnership grant application to 1) establish an MOU-based Oakland County Cooperative Invasive Species Management Area (CISMA) and 2) to seek funding to conduct treatment on state -prioritized invasives within Oakland County including: phragmites, swallow -wort, Japanese knotweed, Eurasian watermilfoil, and flowering rush. OCPR's Ask and Match: Within the framework of this grant proposal, during the 2015 and 2016 growing seasons, Oakland County Parks and Recreation commits to treating approximately: 140 acres of swallow -wort at 5 parks; partnering with adjacent landowners and Michigan Nature Association to treat 46 acres of swallow - wort on 6 acres of adjacent private land; treating approximately 15 acres of phragmites at 6 parks; and conducting 7 burns at 4 parks over approximately 155 acres for invasive control and habitat improvement. In addition, OCPR will collaborate with OPIS CISMA partners to conduct public education and outreach efforts regarding invasive species identification and control within our parklands via associated OCPR program events. Proposed treatment will occur on OCPR parklands, and adjacent private lands that contain MNFI-mapped high -quality natural areas that are links within regionally -significant fen and headwaters complexes within the Clinton and Shiawassee River Headwaters, and represent key components of the Oakland County Green Infrastructure Vision. If awarded, MDNR MISG funding will continue to advance public -private swallow -wort control partnership work completed in northwestern Oakland County under a 2010 MDNR-Federal Stimulus Funds Grant, and a 2012 Sustain Our Great Lakes Grant. Toward this end OCPR is seeking $58,300 in grant funding and commits to providing $84,440 in budgeted local match. Additional Information: Brittany Bird, OCPR Natural Resources Planner at birdb(cDoakgov.com or 248-858-1726 8. Thank You Letter — Addison Oaks: Attached to this report is a thank you letter we received from a patron who rented the Addison Oaks Conference Center for a family wedding. This letter was very complimentary to Oakland County Parks, Addison Oaks Staff, Oak Management and Dan Shaw. 9. Maintenance by the Numbers: Attached is an article that appeared in the November issue of PRB magazine, Maintenance by the Numbers and Leadership by Walking Around, The article focused Oakland County Parks and Chief of Park Facilities Maintenance Development Mike Donnellon. 10. Normandy Oaks: Included is an article from the Royal Oak Review regarding Normandy Oaks Golf Course and the proposed development of the golf course into parkland. 11. OCPR Volunteers: Attached is an article written by OCPR Communications staff member Jennifer Smith that appeared in PRB Magazine about the use of volunteers at Oakland County Parks and Recreation facilities and events. 12. FY 2014 Auction Results: Included with this report is the auction revenue and expense summary from Fiscal Services Supervisor II Brian Menghini for the FY2014 live and online auctions. 13. Catalpa Oaks — Design/Engineering RFP Update: With the assistance of Oakland County Purchasing Department, staff is currently out to bid with a Design/Engineering RFP for Phase 11 Development. The proposed FY2015 Capital Improvement Management Plan includes the design and construction of the Recreation Fields and Irrigation System for Phase II development at Catalpa Oaks. 203 Based on previous discussions with the City of Southfield Planning Department„ staff has confirmed with the city that any new development to the Catalpa Oaks site will require improvements to the current parking lot. The current gravel parking lot at Catalpa Oaks is non -conforming to city zoning ordinance, and is required to be address as this project moves through site plan approval with the City of Southfield Planning Commission. In addition to design and engineering of the grading and irrigation of the recreational fields, this RFP scope of work will also include parking lot improvements, addressing issues including but not limited to the following; earthwork/grading, paving, storm water management and landscaping. Phase II Development will continue the implementation of the Catalpa Oaks Master Plan, approved in 2008. Review of the Master Plan in the context of the outcomes of the first six years of implementation is underway. To guide this process, staff plans to solicit public input that will update knowledge of public need related to Catalpa Oaks. Public engagement results and any updates to the Master Plan will be incorporated into planning for Phase 11. Staff is scheduled to come to the Commission for design/engineering contract approval at the February 2015 Commission Meeting. 14. Buhl Estate Brochure: There has been a growing awareness nationally of the value of heritage in promoting tourism and park visitation. OCPRC staff has worked with volunteers from the Oakland County Historical Commission to begin to develop a series of Historical Booklets to tell the story of park buildings and historical landscapes based on similar work done by the National Park Service. The goal has been to create a greater emotional connection with park assets that would in turn enhance their appeal for event rental and recreational use. Funding has been provided by ITC and Oaks Management to help offset the cost of printing the booklets. Future booklets will feature the Glen Oaks Clubhouse and the Red Run. 15. Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing. -Submitted 2014 Michigan Recreation and Park Association nominations for: Media Advocate -Lisa LaGrou, Oakland County Moms website and blogger; Innovative Recreation Programming- History tours at Ellis Barn and Buhl Estate at Addison Oaks; Integrated Marketing Campaign- Marketing the Oakland County Market; and Video — Dixie Gully Run demonstration event; and New Professional — Matthew Pardy. -Renewed blue/white Tourist Oriented Directional Signage for Groveland Oaks (51,050 vehicles pass Exit 101 on north/south 1-75 daily); The County Market on westleast Pontiac Lake Road (21,841 vehicles) and north/south on County Center Drive W (18,180). The Groveland Oaks signage costs $1,700 annually to renew; the cost is $1,440 for the County Market signs. -Reported "click thrus" to DestinationOakland.com for July — September 2014 include: Red Oaks Waterpark: July 1,053; Aug. 641; Sept.62. Waterford Oaks Waterpark: July 1,809; Aug. 1,432; Sept. 95. Addison Oaks: July 1,269; Aug. 863; Sept. 325. Groveland Oaks: July 908; Aug. 653; Sept. 135. -Provided 250 Ellis Barn/Wedding promo flyers to Huron Valley Chamber of Commerce for distribution in its Nov/Dec newsletter. -Designed Nature Centers ad for November issue of Metro Parent Magazine and the winter Orion Outreach program booklet. -Coordinated front page banner ads in The Oakland Press to promote events at the Oakland County Market. -Photographed the Howl-o-ween event, Destination 4-H, Family Day and OCParks Express senior tour at Waterford Oaks, dog event at Orion Oaks, Addison Oaks Boo Bash, Fail trails at Rose, Pics of the Parks reception at Somerset and Wright & Filippis award presentation at the November Commission meeting, 204 Media Coverage included: Pics of the Parks contest winners to be announced at Somerset The Oakland Press Oct. 18, 2014 LINK: http://www.theoakiandr)ress.com/aeneral-news/20141017/pics-of-the-parks-contest-winners-to-be- announced-at-somerset Oakland County Parks ORV Event WWJ-AM - Detroit, MI Oct. 20, 2014 7:40 a.m. 11:40 a.m. Pics of the Parks contest winners to be announced at Somerset The Daily Tribune Oct. 20, 2014 LINK: http://www.dailvtribune.com/lifestvle/20141020/pics-of-the-parks-contest-winners-to-be-announced-at- somerset Highland Equestrian Conservancy highlights trail plans Hometownlife. com Oct. 22, 2014 LINK: http://www.hometownlife.com/storv/news/local/milford/2014/10/21/learn-trails/17613823/ Featured Video: Oakland County Market Oakland County Prosper Oct. 24, 2014 LINK: http://www.oaklandcountvDrosDer.com/videos/oakiandcountvmarketvideo.asDx?utm source=VerticalResponse &utm medium=Email&utm term= Featured +Video%3a+Oakland+County+Market&utm content=%7bEmail Ad dress%7d&utm cam paian=A+Boo-tiaue+For+Your+Year-Round+Costume+Needs Dixie Gully Run roars in Groveland Township The Clarkston News Oct. 25, 2014 LINK: http://www.clarkstonnews.com/Articles-News-c-2014-10-24-256561.113121-sub-Dixie-Gullv-Run-roars- in-Groveland-Township. html Batman v Superman in Detroit: Wayne tomb surfaces; park rented out until mid -November MLive. com Oct. 27, 2014 LINK: http://www.mlive.com/entertainment/detroitlindex.ssf/2014/10/batman v superman wavne tomb p.html Groveland teen's "Butterfly" chosen as Pics of the Parks winner Daily Tribune Oct. 28, 2014 LINK: http://www.dailvtribune.com/arts-and-entertainment/20141028/aroveland-teens-butterfly-chosen-as-pics- of-the-parks-winner 205 Batman vs Superman: Wayne Tomb Scene Being Shot in Michigan Park, Report Says The Epoch Times Oct. 29, 2014 Fall at the Oaks — Wint Nature Center The Clarkston News Oct. 30, 2014 LINK: http://www.clarkstonnews.com/Articles-News-c-2014-10-29-256596.113121-sub-Fall-at-the-Oaks.html Oakland park plan would turn gravel pit to ORV gold Detroit Free Press Nov 2014 LINK: http://www.freei).com/storv/news/local/michiqan/oakland/2014/10/31/oakland-park-plan-off-road- vehicles/18269887/ WXYZ-DET (ABC) Nov. 6, 2014 6:51 a.m. Temporary Lighting at the Waterparks Local Market Viewership: 95,912 Local Publicity Value: $3,949.53 'Batman V Superman': Bruce Wayne Visits His Parents In Leaked Set Photos International Business Times AU Nov. 6, 2014 206 Upcomint; Events — December, 2014 Adaptive Recreation Dec. 10 Jingle Bell Ball: Social for individuals with disabilities — Waterford CAI Dec. 29 Almost New Year — North; Waterford Oaks Activity Center Dec. 30 Almost New Year — South; Royal Oak Senior Center None scheduled None scheduled Field Sports — Lyon Oaks Field Sports -- Catalpa Oaks OC Parks Express Dec. 3 Madison Heights Dec. 4 Springfield Township Dec. 5 Independence Township/American House Dec. 8 Lakeside Towers, Oakland Park Towers Dec, 9 Royal Oak Dec. 10 Arden Court Dec, 11 Lockwood of Waterford; General Public Camperound Recreation Campgrounds closed until May, 2015 Special Events, Does, and Health & Wellness Dec. 24 Guest Appreciation Day; Christmas Eve Day Dec. 25 Guest Appreciation Day; Christmas Day Dec. 31 Guest Appreciation Day; New Year's Eve Day Golf Programs None scheduled Market Programs Dec. 4 Holiday Shopping Night 207 Natural Resource Education Prourams Dec. 13 Birding that Counts! -- Wint Nature Center Dec. 20 Audubon Christmas Bird Count Tally Rally — Wint Nature Center Nature/Interpretive Programs Dec. 5 Public Interpretive Program: All Aboard "The Polar Express" — Red Oaks Nature Center Dec. 6 Badge Day: Cub Scouts; Astronomy Pin — Wint Nature Center Dec. 7 Ski Patrol Meeting -- Wint Nature Center Dec, 8 Madison Heights Woman's Club — Red Oaks Nature Center Dec. 13 Public Interpretive Program: Holiday Happenings — Red Oaks Nature Center Dec, 18 Leggett Preschool — Wint Nature Center Dec. 18 Outreach: Lessenger Elementary School - Starlab Volunteer Opportunities Dec. 10 Jingle Bell Ball — Waterford CAI Dec. 29 Almost New Year — North; Waterford Oaks Activity Center Dec. 30 Almost New Year — South; Royal Oak Senior Center Mobile Recreation Dec. 5 Light Towers: Jim Runestad Event at Fisk Farm in White Lake Dec. 5 Bus (2): OCPRC Adaptive Recreation Express Light Tour Dec. 6 Bus: Trip from Detroit to Pleasant Ridge Dec. 6 Stage (2): Genisys Credit Union Holiday Extravaganza in Pontiac Dec. 6 Stage: Orion Parade Group Annual Lighted Parade Dec. 7 Bleachers: Rochester Chamber of Commerce Hometown Christmas Parade Dec. 8 Bus (2): OCPRC Adaptive Recreation OC Express Light Tour Dec. 9 Bus (2): OCPRC Adaptive Recreation OC Express Light Tour Dec. 10 Karaoke: OCPRC Adaptive Recreation Jingle Bell Ball at the Waterford CAI Dec. 10 Bus (2): OCPRC Adaptive Recreation OC Express Light Tour Dec. 11 Bus (2): OCPRC Adaptive Recreation OC Express Light Tour Dec. 12 Bus: Avondale High School to Rochester High School Dec. 13 Bus: Big Chief Chorus Tour— Locations TBD Dec. 13 Stage: Ferndale DDA Holiday Ice Fest in Downtown Ferndale Dec. 15 Bus: Avondale High School to Rochester High School Dec. 18 Bus: Four Corners Montessori to Meadowbrook Dec. 19 Bus: Avondale High School to Troy High School Dec. 23 Bus: Avondale High School to Royal Oak High School Dec. 29 Karaoke: OCPRC Adaptive Rec. Almost New Year North at Waterford Oaks Dec. 30 Karaoke: OCPRC Adaptive Rec. Almost New Year South at Royal Oak Senior Center 208 SPDF 2015 - Week at a Glance Planning Guide Great Lakes, Great Rivers, Great Parks Forum Themes: Water Quality & Blue Economy, Repurposing Resources - Retrofitting Historical Resources, Trends in Recreation, Urban Recreation Initiatives - Experience Detroit! Monday June 8 No Morning Session Pre -conference opportunities to be identified by Detroit Tourism Bureau Lunch: N/A 4 pm-8 pm Conference Registration & Welcome Event at hotel (The Westin, Southfield) HOSPITALITY ROOM at hotel (Westin Southfield) Tuesday June 9 Morning Session: HCMA Stony Creek or Wolcott Mill 2 Tracks: 1. Stony Creek Nature Center • Operations • The Montreal Canoe • Reflecting on the Past 2, Wolcott Mill • Farm Center • Historic Center Lunch: HCMA Stony Creek or Wolcott Mill Afternoon Session: OCPR: Addison Oaks 1:30-3:30 pm - 3 Tracks: 1. Campground operations & maintenance 2. Trails & Partners 3. Campground Recreation Activities 4-6 pm • Historic Buhl Estate • Planning Open House 6 pm Dinner OCPR at Addison Oaks HOSPITALITY ROOM 9:30-11:30 pm at hotel (Westin Southfield) Wednesday June 10 Morning Session: OCPR Red Oaks 9-11 am - 3 Tracks: 1. Waterpark tour, operations, maintenance, safety & security 2. Retention treatment basin tour 3. Repurposing urban golf 11:15-12:15pm Lunch: OCPR Red Oaks Waterpark 12:30 pm depart for St. Clair Afternoon Session: HCMA Lake St. Clair Metropark • Natural resources redevelopment & management • Infrastructure management & design • Personal recreation • Park tour • Blue Water economy Dinner HCMA at Lake St. Clair Metropark —Thomas Welsh Activity Center HOSPITALITY ROOM 9:30-11:30 pm at hotel (Westin Southfield) Thursday June 11 Morning Session: OCPR Waterford Oaks 9-11:15 am - 3 Tracks: 1. NR / Storm Water Mgt Project 2. Geocache tour of park w/Mobile Rec overview 3. Bus Dev/ Planning Presentation 11:30-12:30pm Lunch: OCPR County Market 12:30 depart for afternoon tours Afternoon Session: 3 Tracks: 3. Orion Oaks & Independence • Dog Park • Upper Bushman Catch & Release • Park Tour& activities 4. Springfield & Rose Oaks • Ellis Barn • Activity Center • Partnerships • Boardwalks • NRTour S. Rose Oaks & Springfield (alternate of above) 5 pm Dinner HCMA at Indian Springs Environmental Discovery Center self -guided tour No Hospitality Room Friday June 12 Morning Session: MDNR Outdoor Adventure Center 9:30- 11AS:am • DNR Passport Story — Ron Olson • Detroit Riverfront Conservancy Story — Karen Slaughter — DuPerry • Outdoor Adventure Center Tour 11:30-12:15pm Lunch: MDNR Milliken St Park Shelter on the Riverfront/ inside the OAC Afternoon Session: 12:30pm — 2 pm: 3 Tracks 1. Indoor Archery experience and Milliken State Park 2. RiverWalk tour and presentation by the Riverfront Conservancy 3. Dequindre Cut to Eastern Market 2 pm BUS TO BELLE ISLE 2:30pm — 3:30pm Bus Tour of Belle Isle 3:45pm — 5:30pm: 5 Options for exploring Belle Isle 5:45 pm Dinner & Closing Celebration: MDNR Belle Isle Aquarium & Conservatory Garden No Hospitality Room 209 As of 10/21/14 2015 Special Park Districts Forum Please join us June 8-12, 2015 for a celebration Of Great Lakes, Great Rivers, Great Parks! Hosting agencies include: Oakland County Parks and Recreation -440 Huron -Clinton Metroparks Michigan Department of Natural Resources W,,& 'i's M 6 L.Aj, [b� L,! fAikkal, INA, E DestinationOaklwidxom TMI Themes we'll focus on include: Water Quality & Blue Economy Repurposing Resources - Retrofitting Historical Resources Trends in Recreation Urban Recreation Initiatives - Experience Detroit! Agenda: Mondav, June 8. 2015 4-8 p.m. - Conference registration: Welcome to Michigan! Join us at The Westin Hotel in Southfield where we will be meeting, greeting and getting you acquainted to Michigan! Opportunities for networking and a strolling dinner will be included in our opening night event! Tuesday. June 9. 2015 Morning Session: Wolcott Mill Metropark/Stony Creek Metropark (Huron -Clinton Metroparks) Please select one Track: TRACK 1: Stony Creek Metropark Extending across Oakland and Macomb counties, 4,461 scenic -acres abound with opportunity for outdoor recreation all year long. Boating and swimming is available in 500-acre Stony Creek Lake. This is prime fishing country with a state record crappie caught here. Visitors hike, bike, run or inline skate through lush woodlands, serene wetlands and tallgrass prairies. In the winter, guests enjoy walking, cross-country skiing 210 and snowshoeing across marked trails. A winter sports area includes snowboard, sled and toboggan hills. The Metropark also features a nature center, mountain bike skills course, disc -golf course, 18-hole regulation golf course, baseball diamonds, playgrounds, soccer fields, volleyball and basketball courts. Picnic areas with shelters, grills and comfort stations are located throughout the park. At the nature center, guests will be divided into three separate groups and will visit three different stations. Station A: The Nature Center and its operations Participants will receive a tour by staff and view the exhibits and layout of the building itself. During this tour, the exhibit room, studio, office area and workspace will be viewed. The tour will include the process and cost of building the new nature center, how each area in the nature center is used and by who, and how it impacts the operations of the nature center. We will also discuss the staffing and required cost to run the nature center. Station B: The Montreal Canoe Participants will meet a French Voyageur and discover his role in the French Fur Trade. Michigan history will come alive as participants handle artifacts and view a replica Montreal Canoe. Staff will also discuss how this replica Montreal canoe is used during family, home school, camp, scout and school groups. Station C: Reflecting on the Past Parts of Stony Creek Metropark were obtained through the sale of land that was once owned by prominent families living in the area. We'll take a short walk to discover who owned the land that is now the nature study area and view a Reflection Pond that was built by this family. Participants will also get a chance to see how the site is used in programming. Along the way, we will cross over Stony Creek and discover how this small creek is connected to the people living in southeast Michigan. Note: Station A is the only indoor station. Station B and C will be outdoors. At Stony Creek, there will be a driving tour of the park with a stop at Eastwood Beach where we will discuss the features and future plans for the facility. Lunch will be served at the banquet tent. TRACK 2: Wolcott Mill Metropark Wolcott Mill Metropark is really four parks in one: a late-20th century working farm, historic Wolcott Mill, an 18-hole golf` course and Camp Rotary. 211 The Historic Center includes a historic grist and feed mill and a barn museum complete with antique farming equipment and a restored Model T dump truck. The mill, pond and two adjacent barns located on the property are listed on the National Register of Historic Places through the National Park Service, Department of Interior. Wolcott Mill, a 250-acre working farm, is the only known public farm in the state of Michigan where all six heritage breeds of dairy cow - Ayrshire, Brown Swiss, Guernsey, Jersey, Milking Short Horn and Holstein - reside year-round. In addition, the farm features a wide variety of other animals, including miniature and drafts horses, multiple species of goats as well as a wide variety of farm fowl. Beautiful wooded trails and open fields at the Historic Center and Camp Rotary entice hikers and equestrians have 10 miles of trails that meander through woods, meadows and along the Clinton River. On the bus: Enjoy a brief history on the formation of Wolcott Mill Metropark and the different park centers and challenges faced due to location. We will discuss the efforts to unify the three park centers, both literally and thematically, and fundraising strategies used for improvements and additions to the centers. Arrive at Farm Center: Enjoy a farm tour and observe the daily cow milking at 10 a.m. We will discuss evolution of programming and actual farm practices to include partnerships with outside entities and entrepreneurialism to create revenue streams to support park operations. Participants will then hop on a horse-drawn wagon ride to observe farm fields. From there, we will travel to the Historic Center where we will discuss the evolutions of the intrapark trail project, the property acquisition strategy and tandem prairie restoration. Arrive at Historic Center: At the Historic Center, take a tour of the grist mill and observe a live corn -milling demonstration. We will discuss the Meadows Mill donation and its start-up process. There will also be a discussion on how the Metroparks are threading the three Wolcott Mill centers together and becoming entrepreneurial. Enjoy a delicious lunch which includes ingredients grown at the Farm Center. Afternoon Sessions: Addison Oaks County Park (Oakland County Parks and Recreation) Addison Oaks is a scenic 1,140-acre park in northeast Oakland County with two lakes and spring -fed ponds. The park provides swimming, boating, picnicking, fishing, hiking, mountain bike trails, camping, disc golf, cross-country skiing and the elegant Tudor -style Estate available for 212 weddings, banquets, receptions and business meetings. Addison Oaks was recently named one of the Top 10 best family -friendly places to hike by MetroParent Magazine. Please select one Track: Track 1: Campground Innovations: An Operations & Maintenance Join our Park Operations Staff for a walking tour that will include an overview of our campground operations and maintenance. Learn about ideas for generating revenue through amenities such as yurts, cabins and other innovations. This track involves a 2- mile walk with a group. Activity Level: Moderate Track 2: Trails and Partners Tour Hike our new accessible Michigan Natural Resources Trust Fund connector trail. Learn how collaborations between township, county, and state recreational departments, and input from local user groups, contributed to the planning, design and development of the trail. This track involves a <?> mile guided group walk. Activity Level: Medium Track 3: Campground Recreation Activities Join the Oakland County Parks Recreation Programs and Services staff for hands-on experience with a variety of campground and recreation activities offered throughout the park system. Free time will allow you to experience these activities on your own. Activity Level: Moderate Historic Buhl Estate Tours and Planning Open House If what you need is some downtime in lieu of the tracks provided above, you can arrive at the Historic Buhl Estate where you can tour the estate, meet with local historians to learn about the history of the property or relax in the garden area. --4NOW;, INOWN Following the three tracks listed above, Parks Planning staff will host an open house of business development and planning resources while you explore the estate prior to dinner. Dinner hosted by OCPR Addison Oaks Buhl Estate 213 Wednesdav, June 10 Morning Session: Red Oaks County Park (Oakland County Parks & Recreation) In partnership with the Oakland County Water Resources Commission, Oakland County Parks and Recreation has developed and manages mixed -use recreation above hidden, underground infrastructure that protects the quality of southeast Michigan's freshwater resources. Red Oaks County Park is a 163-acre urban park where recreational amenities include: a 9-hole Jerry Mathews -designed executive golf course, youth soccer complex, 35-acre nature center property with trails, waterpark facility with a wave -action pool, triple waterslide, river ride and children's water playground, and an urban dog park with 5.2-acres of fenced enclosures for dogs to romp off -leash. This tour will feature three tracks to demonstrate the urban repurposing of open -space above a water treatment basin that serves to prevent combined sewage overflows from 12 urban centers from entering the Clinton River, Lake St. Clair and ultimately Lake Erie. Please select one Track: Track 1: Behind the Scenes: Waterpark Operations & Maintenance Tour Join our Park Supervisor for a walking tour of a wave -action waterpark facility. Learn about our Lifeguard training program, emergency action plans, maintenance and operations, and recreational programs and events that make our waterpark unique. This tour will be less than 1 mile of walking. fiakr-v Activity Level: Light r Track 2: George W Kuhn Retention Treatment Basin Tour Tour what makes this recreation facility an urban exception —the 124 million gallon underground detention facility! Representatives from the Oakland County Water Resources Commissioner's office will guide us through what's going on beneath the park's urban recreation facilities. Learn about the mechanics of ensuring water quality in the Great Lakes by examining facility best practices for managing combined storm and sewer systems (CSOs) from 12 urban centers. Limited access tour (Not ADA accessible) Activity Level: Medium Track 3: Repurposing Urban Golf Learn how we are repurposing an urban 9-hole golf course for new uses including foot golf, disc golf and glow golf. Meet with Recreation Programming and Golf Course Operations staff to examine golf programming trends. Learn about new events, programs and course amenities that can be implemented to support alternative uses for a traditional golf course. Free time will be provided to experience alternative golf activities or relax on our clubhouse patio. Activity Level: Light to Moderate 214 Lunch hosted by OCPR Afternoon sessions: Lake St. Clair Metropark (Huron -Clinton Metroparks) Whatever your favorite recreational activity, whether it's bird watching, windsurfing, kiteboarding, boating, bicycling, or swimming, you can pursue it at Lake St. Clair Metropark. A paved trail takes visitors along a one -mile shoreline on picturesque Lake St. Clair. The 770-acre park has three marinas and eight ramps that provide easy access to Lake St. Clair waters. The park also offers an Olympic -sized swimming pool with waterslides, the Squirt Zone spray ground and a 1,000 foot -long sandy beach on Lake St. Clair. In the winter, there is ice activities and cross-country skiing on groomed trails. Nature trails, take guests through meadows, marshland or a grove of cottonwood trees. Lake St. Clair is a top bird -watching site, with more than 230 commonly -seen species. The park also offers nature center, a par-3 golf course and Shipwreck Lagoon Adventure miniature golf course. Natural Resources Redevelopment and Management As good stewards of the natural resources in southeast Michigan, the Metroparks have been proactive in protecting the marshes and water ways of Lake St. Clair. Learn about the initiatives, partnerships and grants utilized to restore/redevelop the marshes, control phragmites and monitor the water quality of the lake. Infrastructure Management and Design In a never-ending battle to evolve and meet the demands and trends of the public and industry, park planning and engineering is faced with many challenges. Learn how Metroparks staff has redesigned and redeveloped infrastructure and attractions to improve the environment as well as our patrons' experience in the park. A sample of projects included are the award -winning parking lot redesign/storm water management, west beach and playground redevelopment, marina redevelopment, and the partnerships and grants that assisted with bringing these projects to life. Personal Recreation Take some time to get away for a moment for some personal recreation time in the park. Attendees will have the opportunity to partake in a guided canoe trip through the marsh, a relaxing mile walk out to the end of a picturesque point on the boardwalk, or a quick round of golf (par-3 or mini). Enjoy your time outdoors and work up an appetite for dinner. Park Tour 215 Opened in 1950, Lake St. Clair Metropark has seen 65 years of transformation. Join us for an educational tour of how the park has evolved throughout the years focusing on the operations and maintenance of the 770 acres of park land and all of its amenities including a public beach, pool, golf course, marinas and special events. Blue Water Economy Macomb County has traditionally been a national leader in water -related businesses and is known for its nearly 32 miles of Lake St. Clair coastline and the Clinton River with its many tributaries. Join us for an informational session on how the "Blue Economy" initiative and Lake St. Clair tourism has expanded the economy and increased environmental stewardship and our quality of life in Macomb County. Dinner hosted by HCMA Thomas Welsh Activity Center Thursdav, June 11 trails, Morning session: Waterford Oaks County Park (Oakland County Parks & Recreation) Waterford Oaks is a 185-acre park located near Pontiac, MI, and home to the headquarters of the Oakland County Parks and Recreation Commission. The property has a history of supporting recreational trends by hosting a variety of innovative facilities over time. It now includes a waterpark facility, BMX racetrack, universally accessible playground, hiking platform tennis courts, and two facilities for urban group rentals. Additionally, management of the Oakland County Market was transitioned to Parks and Recreation in 2011 and has provided a platform for new programming and health education awareness through partnerships with local agencies. Please select one Track: Track 1: Storm Water Management Demonstration Walking Tour Our Facilities Maintenance and Natural Resources staff will host a half- mile walking tour of a grant -funded storm water management demonstration project. The tour provides an overview of several BMPs including; a detention basin, swales with water control structure, porous pavers, underground dry detention, and native vegetation buffers. Learn about the process undertaken to make this project a reality from grant application, to design, construction, water quality monitoring and beyond. Participants in this track will have the opportunity to walk through our Facilities 216 Maintenance garage, view our equipment and maintenance plans, and hear how storm water pollution prevention initiatives are being incorporated into Facilities Operations and Maintenance. Activity Level: Light Track 2: GeoCache Treasure Hunt Recreation Programming staff will provide an overview of GPS equipment used for park geocache programs. Participants will use handheld GPS equipment to explore a variety of recreational facilities throughout Waterford Oaks using a treasure hunt format. Bring your competitive orienteering edge, and out - navigate colleagues for take-home prizes! This track involves up to 3 miles of walking at your own pace. Activity Level: Moderate Track 3: Park Planning & Business Development Discussion Spend the morning relaxing in our Lookout Lodge while the Planning and Business Development staff members share insight on planning and business development processes. We will review methods for public engagement and integrating the planning process with Capital Improvement investment recommendations. This will be a seated, lecture -style presentation with Q&A opportunities. Activity Level: Light Lunch hosted by Oakland County Parks and Recreation Oakland County Market Overview Have lunch and take a leisurely stroll through the Oakland County Market. Visit a variety of local vendor booths, stock your hotel room with fresh Michigan produce, or pick up some locally -sourced conference souvenirs for family and co-workers. Afternoon sessions — Rural Recreation Experience (Oakland County Parks and Recreation) Please select one Track: Track 1: Dogs, Fish, Fun: Orion Oaks & Independence Oaks Tour Oakland County Parks' largest dog park operation to learn about facility amenities and programming. Visit Independence Oaks' Upper Bushman Lake, a high -quality fishing lake recently designated as one of southeast Michigan's only catch & release fisheries. Tour one of Oakland County's largest day -use parks featuring recreational facilities including a beach, boathouse and multi -use trails. Free time will allow you to explore all that Independence Oaks has to offer. Track 2a: Rural Recreation with Horses, History & Trails: Springfield Oaks & Rose Oaks Visit Springfield Oaks, a park designed to host special X events, including the 10-day Oakland County Fair which II I attracts more than 100,000 attendees annually. This 217 property is also home to the Historical Ellis Barn as well as an Equestrian ring complex and an Activity Center facility. Return to the bus for a ride over to rural Rose Oaks which will include a presentation on trail design & development. Learn about our unique, environmentally -friendly boardwalk construction process. Take a guided tour of the park's high quality natural resources with a Naturalist who will point out unique natural features of the site. Track 2b: Rural Recreation with Trails, Horses & History: Rose Oaks & Springfield Oaks This tour is the flip of Track 2b and will start with a ride over to Rose Oaks which will include a presentation on trail design & development. Learn about our unique, environmentally -friendly boardwalk construction process. Take a guided tour of the park's high quality natural resources with a Naturalist who will point out unique natural features of the site. Following the hike, we will board the bus for Springfield Oaks, a park designed to host special events, including the 10-day Oakland County Fair which attracts more 100,000 attendees annually. This property is also home to the Historical Ellis Barn as well as an Equestrian ring complex and an Activity Center facility. Dinner at Indian Springs Metropark (Huron -Clinton Metroparks) The 2,215-acre Indian Springs Metropark hosts a variety of recreation including an 18- hole regulation golf course, the Environmental Discovery Center with an underwater pond viewing room, a paved hike -bike trail, scenic picnic areas and volleyball and horseshoe pits. In the summertime, kids can cool off at the Spray 'n' Play spray grounds with the Adventure Maze, rock -climbing wall and a tot lot. In the winter, cross country - ski nearly 12 miles of trails or bring your sled and try the hill in the Meadowlark Picnic Area. Before dinner, enjoy a self -guided tour of the Environmental Discovery Center at Indian Springs Metropark. Stops on the tour include the Underwater Pond Dome, the Green Building, Educational Programs and the HVAC System. Dinner will be served at 6 p.m. Fridav, June 12 A Day in the D! (Michigan Department of Natural Resources) Morning Session: Michigan DNR at the Outdoor Adventure Center Two great success stories and a "behind the scene", sneak peak of the newest addition to the MDNR in Detroit 1. The Michigan Recreation Passport by MDNR Parks and Recreation Chief, Ron Olson. 2. The History of the Renaissance of the Detroit Riverfront by Karen Slaughter—DuPerry from the Detroit Riverfront Conservancy 3. Tour the Outdoor Adventure Center Lunch: Hosted by MDNR 218 Picnic at Milliken State Park and Harbor. Enjoy a Detroit mainstay: Coney Island - style hot dogs or ribs and chicken and enjoy the beauty of the Detroit River. Afternoon session - Riverfront Adventures 12:30 p.m. — 2 p.m. Please select one Track: Track 1: Indoor Archery experience and walking tour of Milliken State Park and Harbor — very low intensity, less than one mile of walking — all paved enrollment for archery component, must pre -register. pathways. Limited Track 2: River Walk Walking Tour — moderate intensity, almost 4 miles of paved trails, very little change in elevation. Great photo opportunities along the way Track 3 Dequindre Cut to Eastern Market Bike Tour (4 miles total). Bikes provided, limited enrollment must pre -register. Moderate intensity, 4 mile total ride, some walking — all on paved, flat pathways. Bring your camera — great photos opportunities. 2:30 - 3:30 p.m. Belle Isle Enjoy the beauty, history and excitement of the "Jewel of Detroit". This island park, designed by Fredrick Law Olmstead will provide a unique opportunity to see the past, present and future of urban recreation in Detroit. Group tour of Belle Isle — visit the Conservatory, the Aquarium, the Dossin Museum and see highlights including: the Golf Course, the Nature Zoo. Island Adventures 3:45 -5:30 p.m. Please select one Track: Track 1: Horticultural Visit our 110 year old Conservatory, Greenhouse and Woodlands get information on the recently hosted "World Cup of Gardening". 219 Track 2: Historical Scott Fountain, Flynn Pavilion, Casino, carillon, rest rooms, picnic pavilion, welcome center, statues, Track 3: Water: Kayak the Detroit River (this is limited — must pre -register) Track 4: Wildlife: Detroit is teaming with unexpected wildlife and is a major international bird flyway. Find out where to look for some of nature's most magnificent creatures. Loaner binoculars available — this is limited — must pre -register) Track 5: Wild Card: Enjoy free time to explore the island on your own. Dinner and Closing Ceremonies: Hosted by MDNR Conservatory Garden lawn. Smooth jazz and an elegant evening meal set in the formal gardens of our Conservatory will make a memorable event. Reqistration Your full conference registration includes an opening event on Monday evening, as well as four full -day tours hosted by three agencies that include all meals, transportation, and activities! Early Bird — Jan 12th — March 1 St $500/pp Regular registration March 2nd — May 8th $600/pp Registration closes May Vt. Don't miss out! Hotel The Westin 1500 Town Center Southfield, Michigan 48075 Conference room rates start at $129/night. Check -in 3PM Check-out Noon Call (248) 827-4000 and mention Special Parks District Forum for conference rate or register online. Reservations required by May 8! Contact us! Questions and comments are welcome. Contact us via email at spdf2015(cDocparks. com. 220 COAKIL - COUNTY MICHIGAN HOMELAND SECURITY Mr. Gerald A. Fisher; Chairman OAKLAND COUNTY EXECUTIVE L. BROOKS PATTERSON Oakland County Parks and Recreation, Administrative Office 2800 Watkins Lake Road Waterford, MI 48329 Dear Mr. Chairman, Theodore Quisenberry, Manager (248) 858-5300 1 quisenberryt@oakgov.com November 6, 2014 By way of introduction my name is Theodore Quisenberry and I am currently employed by Oakland County as the Manager of the Homeland Security Division. The reason for writing this letter is to express my most sincere gratification to Mr. Daniel Shaw and the entire staff at the Addison Oaks County Park. Close to one year age our daughter became engaged and as parents of the bride we began the task of planning for a wedding for the fall of 2014, the first measure being selecting the venue. Because the bride & groom resided in Colorado my wife and I assumed responsibility of this as well as other wedding planning arrangements. We looked at several venues including the Park Royal in Rochester, The Book Cadillac Hotel and the Rooster Tail in Detroit. Addison Oaks County Park was certainly on the 'short list' of desirable settings as this was the location of our own wedding reception 35 years ago. One visit to Addison Oaks confirmed this place as the ideal setting and a date in late September was confirmed. From the first visit Mr. Daniel Shaw was the perfect ambassador for this facility and could not have been more helpful with initiating the planning process and making him, and his staff, available whenever we needed. The reception hall was about to undertake a significant renovation and the details of what the finished product would look like were explained. Despite the first showing the facility to the prospective bride and groom took place in late December just days after the ice storm it was clear the garden and reception hall would be the perfect location. What really needs to be expressed is what a superb and accommodating host Mr. Shaw was from beginning to the time the reception was over. He left no detail to chance, greatly assisted my wife in her many calls and visits leading up to the wedding day. The facility grounds and building were something reminiscent to a royal wedding. We had out-of-town guests from Colorado, California, Seattle, New Jersey, Florida and Texas and as far away as New Zeeland. Each of them commented on how remarkable the entire grounds and the garden area looked as well as the Reception Hall. The dinner (filet & chicken) was perfectly prepared and the desert table was astonishing! It was clear the extra 221 1200 N. Telegraph Road I Building 47W I Pontiac, MI 48341-0410 1 Fax (248) 858-5550 1 OakGov.com/home Ian dsecurity touches the staff and Mr. Shaw so painstakingly ensured were in place made our Addison Oaks decision unquestionable. As an aside note, as I mentioned my wife and I had our wedding reception at Addison Oaks in 1979. Quite amazingly and coincidentally Mr. Shaw was the signer of our contract. He is to be commended for the excellence in showcasing your facility and making it, in our opinion, the absolute best facility to host an event in the southeast Michigan area. Thank you again, t-4" ;"/-, '"44 Theodore H. Quisenberry Manager; Oakland County Homeland Security 1200 N. Telegraph Rd. Building 47W Pontiac, MI 48341 248-452-9578 quisenberryt@oagov.com cc. Mr. John A. Scott, Board Secretary Mr. Daniel J. Stencil, Executive Officer Mr. Daniel Shaw, Manager Oaks Management 222 1200 N. Telegraph Road I Building 47W I Pontiac, MI 48341-0410 1 Fax (248) 858-5550 1 OakGov.com/homeland security Wwaen the PRB editor told me hat the November issue s going to be a "numbers" issue and suggested I try to develop a standard parks -maintenance cost model, I was faced with a dilemma. On the one hand, I thought it was a great idea and would provide a useful tool for someone who might be starting or revamping a maintenance plan. On the other hand, I wondered how I was going to provide a useful tool to gauge maintenance costs when there are so many variables, such as: ■ How each rec department is positioned in comparison with other government departments regarding the percentage of the total budget ■ How much support each department has from its administrative and elected leaders ■ Whether those leaders influence the budget process ■ Whether the leaders have the training, experience, and tools with which to defend and justify the budget. I finally decided to take on the assignment by the number four numbers, to be exact. I chose four steps that would apply, no matter how large or small the department. I did make a few assumptions as I approached this task. I assume that if you are still reading this far into the article, you are in need of this information. You aren't a seasoned pro in a large department who does this easily and has staff waiting to help make it happen. You might 223 be a director in a small- to mid-sized department with a small staff, maybe you are a maintenance manager new to the department, or even to the field of recreation. Perhaps you have experience in other areas of parks and rec but not in maintenance. Whatever the reason, you are seeking ideas on how to logically approach budgeting for maintenance. Another assumption is that you don't have a current maintenance master plan —or maybe you've never had one. I am talking about a plan separate but related to any rec department master plan. This plan would be what provides a justification to support budget requests from maintenance to the department director —before it goes any higher. A third assumption is that you realize this fairly brief "LBWA" column is not going to provide all the answers; with luck, it may provide guidance, and it may give you something to think about that will lead you to others. So, with these qualifiers, let me launch into my four steps towards developing, justifying, and maintaining a functional maintenance budget. STEP 1: Plan The Work It is highly advisable —some might even say absolutely necessary — to have a well -thought-out, justifiable, written maintenance plan. Hope is not a plan;'a plan needs to be written down. A one-year plan is OK, a five-year plan is even better, and a 10-year plan demonstrates true understanding of maintenance and equipment cycles and needs. This plan should 3 be compiled in a simple, organized manner that is easily understood by even the most junior maintenance worker. In fact, it should have input from every level of the department so that there's "buy-ir' to the plan. Mike Donnellon says inclusion is the first step in developing a new maintenance budgeting plan. He is the chief of Park Facilities, Maintenance and Development for Oakland County, Mich., Parks and Rec 22 PBB www.parksandrmbusiness.com 59 1 (http://www.destinationoaldand.com), a system with 13 parks on 6,700 acres. "The first thing I do is set up a meeting with all the maintenance staff and supervisors to talk about what we'll need to focus on in the upcoming year," notes Donnellon, who comes from a private -practice landscape - architecture background, and has been with government since 1996. "This is an open dialog about things that need to be addressed, from leaking faucets and roofs to repairs to major equipment. I need to know it all." Donnellon starts this conversation before the current year's budget has even been approved. For example, the 2015 budget was submitted for county commission approval in early September, but he was already beginning his discussions for the 2016 budget in August. Through this process, he develops maintenance requirements and capital - improvement projects along with a preliminary scope of work and budget based on five priority levels, from health and safety to customer service. The plan projects out 10 years from 2015-2025, and provides background on the plan's approach and a cost analysis on each project or item. For every actionable item, be sure to provide options or solutions; for every item that requires a budget, research it and provide a cost. For items beyond the next year, be sure to allow for inflation. And don't short-change items; get a solid cost figure and be prepared to defend it. If it's going to be `value engineered" by someone up the chain, so be it, but stand by your numbers. Leon Younger, President of PROS Consulting (www.prosconsulting.com), which specializes in developing parks and rec maintenance plans, has found in his nearly three decades of work in'the field that most parks and rec departments don't have a maintenance plan: . "Most departments are in an efforts - based culture and are overextended," says Younger, who was in public parks and recreation for 24 years prior to moving into the private sector. He says the four main elements an effective plan should address are: ■ Costs ■ Life cycle of assets ■Estimation of the frequency of care to match the budget ■ Matching equipment to people and skills. "We work collectively with directors, parks supervisors, and staff to help them understand these components and use them to develop a working plan," he says. Step 2: Test The Plan Before taking a maintenance plan to the boss, "beta test" it informally with staff, family members, patrons, and anyone else trusted to provide impartial, informal feedback. "I vet my plan through maintenance staff, as well as the executive, programming, and activities staff," explains Donnellon, "then it goes to our recreation commission at least twice before they sign off, and it goes to the county commission for approval." As the plan is circulated, it should be marked DRAFT in large red letters so someone doesn't mistake it for a final product. A note can be attached stating exactly what should be done to give it a reality check. Does it make sense? Is it clear? People are not reading the draft for grammar and spelling —although errors can be red -lined —but they are giving the plan the "man -on -the -street" review. If they understand it, others probably will; if they have concerns or questions, it is best to get them cleared up before the boss finds them. Also, think about asking someone in the finance department give the draft an informal review, as a favor and not as an official request. Finance staff will have a different and pragmatic view of what you are proposing and the members can offer valuable insight. You may not like what they say, but you will have the benefit of knowing what will make the plan more achievable. Step 3: Present The Plan Substance over form is an accounting standard dictating that financial statements present a complete, relevant, and accurate picture of transactions and events. Follow this principle in developing a maintenance plan. However, in this case form is important, that is, the form of your presentation. You can have the best, most relevant plan available but if you can't clearly and concisely convey the essence of the plan to others, it will be shot full of holes by those whose job it is to do so. Once you have a writte"r25 60 NOVEMBER2014 PRB plan, prepare to "sell" it. Just like a sales person selling a service or product, you have to convince your client —in this case, your boss —that the plan is justified. This will require two things: tools and preparation. Tools can have many forms. Visual impact is important to most department directors, who will need to further sell the plan up the food chain, so the more you can provide that, the easier their job will be --and the better chance of the plan surviving the budget battle. If your boss is accustomed to using PowerPoint presentations, then prepare one; make it brief, make it relevant. Add photos of items you are discussing. For example, if you are asking for a piece of infield grooming equipment that will help alleviate problems that have generated complaints from users, show the inadequate infields and the equipment. If you can show a short video of the equipment being used, that's even better. Or, if you are asking for a replacement widget in a major system that is prone to breaking down, show the boss the widget in its broken form, then in its new form. Touching and handling the widget adds realism to the presentation and drives home the point. If electronic projection equipment isn't available, then consider a different presentation format, sometimes called a "laptop" presentation. This can actually be a laptop computer set on a conference -room table, or it might be a printed copy of the.presentalion, Whatever the form, 'visual impact is important. Preparation is critical to success. The best -developed presentation will fall flat on its face if the presenter hasn't practiced it —a lot. It isn't enough to merely develop the presentation and go over it once'in your head. You must enunciate it clearly and in front of a mirror. The more you practice, the more ingrained the presentation will become in your mind. Practicing in front of a mirror will give you confidence and may help identify and correct distracting habits, such as clicking your pen or shifting from foot to foot. Critique yourself. What words do you stumble over? Do you get so tied up in detail that you lose comprehension? Do you ramble on fbr two minutes when the point could have.been made in 30 seconds? Be brutal; don't cut yourself any slack Put yourself in the place of the boss, who has a dozen other issues to deal with while he or she listens to you. Respect the boss's time and attention span. Once you think you have the presentation as smooth as silk, find a real audience, perhaps a small group of maintenance staff members, other parks department staff, and maybe a couple of citizens you know well and who use park services. Articulating your presentation in front of this audience will do two things: It will help you shake presentation butterflies, and it will generate input from the audience that may strengthen your pitch: "We practice presenting the plan to our administrative management and, support team," suggests Donnellon. "We also go through at least two public workshops with the recreation commission so by the time we come up for final approval, we're pretty confident in our presentation." One last point: If presentation skills are not your forte, get help from a pro. Find someone on staff or among other friends or acquaintances who is good at it and seek that person's advice. Don't be afraid to ask for help if you need it. Step 4: Work The Plan Once the plan is accepted by the boss and goes up the line to finally be approved as part of the annual budget, work immediately to execute the plan. In fact, in anticipation of the new budget year, start developing resources to obtain quotes for service, and develop language for RFPs (requests for proposals). Gather staff to help with these tasks (buy -in) and to establish priorities. Donnellon believes that this vetting process enables him to have confidence that all or most of the recommendations will remain intact. "I actually start preliminary legwork on projects before final approval to get a head start on implementation," he notes. In other words, once you've planned the work, work the plan. The sooner you get the funding obligated or spent, the less chance it will be reallocated later in the budget year. So what will your final numbers be? I don't know; I don't have a crystal ball. But I can predict that the final budget will.depend on the effort you put into the process long before it is approved. The 6 "P's" apply in this case: Proper Prior Planning Prevents Poor Performance. Apply that principle plus your own good judgment, and the numbers should all add up. Pim Randy Gaddo served for 15 years as a director in municipal parks and mcreation after retiring from 20 years In the U.S. Marine Cops. He developed, wrote, administered, and presented maintenance plans as well as recreation master plans during that time. Gaddo earned his Master's in Public Administration, and now lives In Beaufort, S.C. He can be reached at (678) 350-8642 or email cwo4usmc@comcastnet. To comment on this article, log on to www.parksandrecbusiness.com . 226 PRH www.parksandrecbusiness.com 61 al ®alp L� F. Also sei~vh? C11a son _ - millage that will support the Royal Oak street system. "It means a whole lot of work," he said. "Right now, I'm starting to make notes to myself and look at preliminary deadlines." Callahan said the first order Lit of business is to look at the whole project and start addressing who is going to do what. "We have to divide the work up into chunks of like -types of work and start getting our consul- tants on board to work with us to Honoring veterans ce president of the Michigan WWII its plans for the group's memorial__r le Road and Woodward Avenue. The plans *�_M Ai id the organization is raising money. Once norial could be built in about six months. s by Patricia O'BIwes - get us proposals to start designing some of that work up and putting the contracts together," he said. Callahan said some work would begin in 2015, but most of See ROADS on page 14A ►'" LEFT, TOP: Author Teresa Irish reads from her book, "A Thousand Letters Home: The WWII Correspondence ofAarolWSW' Irish" on Nov 6 at the Royal Oak Public Library. As a Veterans Dig tribute, Irish rears her father's letters, r . I which he wrote ; = during WMI. �Qf LEFT, BOTTOM: - Irish brought 'f along wartime photos of her father. Shrine falls to Loyola i,. final to end 2014 with 8-b SPORTS/ Park in play after Strong da IJt i approval at polls -BY VICTORIA MITCHELL vmitchell@caudgnews.com ROYAL OAK —After a strong showing of support at the polls for the Normandy Oaks Golf Course park proposal, city officials are put- ting a plan in place to bring a 40-acre passive -use park closer to reality. Mayor Jim Ellison said the first order of business is to reconvene the Normandy Oaks Task Force — a committee created in March and chaired by Ellison — with the goal of creating a plan for the future of the struggling Normandy Oaks Golf Course, located at 4234 Dele- mere Blvd. on the city's north side. "We'll plan out our next steps and see what we need to do," he said. Ellison said that, ideally, he would like to have the portion of the property approved for sale on the market by spring. "But as far as hard changes to the course, we may be better than a year down the line before we start doing construction," Ellison said. See NORMANDY on page 15A Get Vein Free, Pain Free! METRO)t@-#VEIN ENTERS •Covered by most insurance companies • Non -surgical, comfortable laser procedure Board -certified - • FREE initial screening doctors • 5 locations— Rochester Hills, West Bloomfield, Mtn I Kwn Clinton Twp'., Canton, Dearborn , 24.8-855-5355 1 MetroVeinCenters.com uWww.w1d4nnwr,+<uF.3 14,)Y t- QAV, 16-ME L Normandy irure pagu 4A t.1�+�Iss�rrnrrLe oi~' [k7;1 lru)< is [clis.u[ tipaa Llr_ Ir Of up 1X� 141 acrks Ilf for 5P V-j' &olf cCCUUCr wliidiL � o wn apl vived Nov 4 with ! (i pCrr-. pit Qf € z+ v�mt�7. TJ* stke Will gYl1CidLC k1v money K3r On! pilrk rrnovicinw. A(-cnr&ig 10 dre 0aldand C.oLuiLy El-ectiow J14J- slunlr y j [n{f1ria k 1'1�511IM, L171{ VO[i was 15,%J lur Liu parL and pri,1}- :!31y sale, nrm 5,104. vores ag-a. mL dir- proposal. Vsltrr appMVaL )vas' rLecdcd bGu- lira. 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W-EVE1 UP na -75% OFF-ef T? l A 0M)m 01 all sores -4 ba dona152d Lu 1hc Naith Bruiting fleass rvices wmwhlaawk� Using volunteers to alleviate costs in park departments BY JENNIFER SMITH o save on staff costs and expand programming and special events, Oakland County Parks and Recreation (OCPR) in Southeast Michigan began a volunteer program in 2011. Today, the 13-park system utilizes the talents of more than 700 volunteers. Last year, 1.8-million guests visited the county parks. With only 65 full-time and 600 seasonal staff, volunteers are invaluable to the success of enhancing existing programs and special events, and developing new offerings. Under the direction of a full-time volunteer coordinator, the program blossomed. In 2013, volunteers donated a total of 22,872 hours, valued at a savings of $506,391. "The volunteer program alleviates cost for the organization, but more, than that, it establishes and builds relationships," says Terry Fields, chief of recreation programs and services. Recruitment How does the parks system recruit so many volunteers? While its website, social media, email, and collaboration with local schools and businesses have helped, word of mouth has really attracted people's interest in the program. "Volunteerism is also becoming an important component of the way we do business. We are learning that not only do we benefit greatly from their time and expertise, but that these individuals are also some of our biggest advocates," says OCPR Executive Officer Dan Stencil. "They literally sell the parks system, based on their involvement as volunteers." For example, in 2011, adding a horticulture program at the Waterfort20 Oaks County Park greenhouse spiked Photos: Oakland County Parks and Recreation the volunteer count to nearly 400, an increase of more than 100 in less than a year. "People generally have an easier time trying something new if it's recommended by someone they know and trust," Stencil says. "We encourage current volunteers to spread the word about our efforts among their friends." Flexiblity Perhaps part of the reason the volunteer program is so successful is because there is something for everyone. The volunteer program has four components. Volunteers can choose to work a weekly shift at a golf course, a campground, or as a gatekeeper at one of three dog parks. If a weekly shift doesn't work out, volunteers can choose general programs or special events where there are specific dates to assist. Interested participants can choose 199 Station FREE Shiping to volunteer in a variety of programs, from adaptive recreation to maintaining the beauty of trails, gardening, special events, and more. Potential volunteers can find out the available opportunities and print out the application from the website, fill it out, and send it in for review. "Whether individuals seek out the volunteer program because they have a passion for nature, or groups of high school students help out at a one-time event as a community -service requirement, ifs important that they are matched to opportunities based on their skills, interests, and level of time they are able to commit," Fields says. Special events rely heavily on the help of volunteers. In March 2013, the Great Marshmallow Drop at Catalpa Oaks County Park drew approidmately 7,000 participants, an increase of 1,500 from the previous year. More than 200 volunteers assisted with the event, featuring 15,000 marshmallows dropped via helicopter onto throngs of children below. For the annual 3-day, outdoor Fire and Ice Festival, OCPR turned a city street into a tubing hill, collaborated with the local fire department to create an ice rink, and hosted snowshoeing and cross-country ski clinics. More than 200 volunteers braved the winter's chill to make this event possible for 70,000 people. NOT FAI JAI Y iP e21J ji,�I!.iJJri r� d,1 $39 Sages FREE Sihipirg, DOG WASTE DEPO T.. MALF their PRICE! Same Bag Size, Same Thickness, Same Box Size, Same Strength, Same Opaqueness, Fits Their Dispensers www.DogWasteDepot.com • 800.678.1612 PHH www.padaandrecbuateeajxam 23 Training For one-time events, volunteers are given a condensed training session onsite. Those who want to help with ongoing programs are required to attend a more extensive orientation where they learn about the parks system, and receive an overview of the numerous volunteer opportunities, expectations, and the process of recording volunteer time so they can earn benefits. If they decide to volunteer on a regular basis, they receive name badges and an official T-shirt. "When volunteers feel taken care of and are trained so they know what they are going to do before they get there, they enjoy themselves and keep coming back to help," Fields says. Rewards "We wanted to give volunteers the chance to recreate and enjoy the parks system, so we implemented a volunteer recognition program that rewards ongoing volunteers for their time, talents, and efforts with each hour of volunteer service counting toward recreation opportunities," Stencil says. After 20 hours of service, volunteers receive, a voucher to redeem for an annual vehicle permit ($30 value). After 35 hours, Ji —4 iz 8'2-Station 12'2•StationCombo 20'6statlao X-M ifionADA y w/4i 6 Heat•SOP o Iwasfe WDA Heal. 450g819W. WAOU 66rat•500gal waste w/AC& Hvt• 75a981wasfe Iaetades shmm W INFO@COHsi.com630.906.8002 they receive 25 recreation points —a value of $25 to spend at facilities for waterpark admission, camping, golfing, and boat rentals. After 60 hours, they receive 50 recreation points —a value of $50 to spend. And 100 hours, they net 100 recreation points —a value of $100. Hours accumulate on the same calendar as the fiscal year, which runs from October 1 through September 30. Volunteer hours are reset to zero at the beginning of each fiscal year. Volunteer recreation points, however, do not expire if volunteers remain active. "This point system helps us too because it gives our volunteers the opportunities to get to know our parks system better and promote our different parks and programs. It's a win -win for all of us," Stencil says. Volunteer hours are tracked to report on individual efforts, provide input for rewards and recognition, and identify future opportunities for program expansion. Volunteer time includes mandatory trainings and meetings, as well as the time during which services are provided at the program or facility. Additionally, some volunteer opportunities earn different rewards than those in the regular program. For. example, golf volunteers are rewarded for every 2 hours of service with 2 hours of golf and cart use. When campground hosts serve 24 hours a month, the system offers half -off camping fees toward an overnight stay. OCPR also participates in National Volunteer Week every April. Current 231 volunteers receive discounts and free 24 NOVEMBER2014 PRB passes from many local organizations, including the Detroit Science Center, Detroit Zoo, and The Henry Ford and Cranbrook Institute of Science. OCPR reciprocates by allowing free park entry to park volunteers and volunteers from other organizations. Testimonials Kathy and Fred Uchman have turned volunteering into date night by making a commitment to give back to the park system they love. They both help at Wint Nature Center, where Kathy is a trained trail guide and Fred is a master craftsman who designs and builds birdfeeders and display materials. "You might find them helping with the autumn hayride event at Wint, volunteering at special events, or marching in a community parade. Kathy and Fred do not stop volunteering when they take off their volunteer shirt and name badge; they are volunteers 24/7, singing the praises of the parks system," Recreation Program Supervisor Lynn Conover says. The overwhelming response and enduring loyalty of volunteers confirms OCPWs role in the community. Each volunteer brings a unique perspective and skillset that contributes greatly to the success of the park system. "Volunteers return each year because they feel valued, recognized, and supported. A smile and a thank - you go a long way. Customer service is internal and external," Fields says. "If you give good customer service to staff and volunteers, they will in turn provide it to the public. Everyone should receive the message that what they do matters." For more information on the vol- unteer program, volunteer applications, a monthly volunteer time sheet, and upcoming volunteer opportunities, visit DestinationOakland.com. PRB Jennifer Smith is a Technical Aide for the Communications & Marketing Department for the Oakland County Parks in Michigan. Reach her at (248) 858-4928, or sm►thjg@oakgovcom. ...................................... To comment on this article, log on to ~vpa► mandrecbusiness.com "We never lose sight of the fact that with every case, our clients repulaiion is on the line." 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Corporate Blvd. I Suite 100 1 Boca Raton, FL 33431 Ph. 561.893.9192 ORrD�4 do ��D CEIL'SS�� CIVIL TRIALpal w W2 s PRB www.parlaandrecbusiness.com 25 OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Revenue Summary FY2014 Online Auctions ' Spring 2014 Auction Net Park Revenue Expense Revenue Expense Revenue:` Administrative Services 4.56 $ 727.66 $ (14.56) $ 713.10 Glen Oaks Golf Course - Lyon Oaks Golf Course 1,600.00 (83.07) 1,516.93 Red Oaks Golf Course - .Springfield Oaks Golf Course 4,125.00 (214.17) 3,910.83 White Lake Oaks Golf Course 1,500.00 (77.88) 1,422.12 Independence Oaks Nature Center - Red Oaks Nature Center - Addison Oaks 5,700,00 (295.94) 5,404.06 Groveland Oaks - Highland Oaks ' - Independence Oaks 20.00 (1.04) 18.96 Lyon Oaks Park - Orion Oaks - Red Oaks Dog Park ( - Rose Oaks - Springfield Oaks A.C./Park - Waterford Oaks A.C./Park 164.72 (3.29) 161.43 Recreation Programs & Services - Catalpa Oaks - Red Oaks Waterpark 300,00 (15.58) 284.42 Waterford Oaks BMX - Waterford Oaks Waterpark I - Facilities & Maintenance * 650.00 1 (3173) 616.27 TOTAL $ 892.38 $ (17.85) $ 13,895.00 1 $ (721,41) $ 14,048.12 * Net with Administrative Services revenue. 233 OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Items / Revenue Examples FY2014 Online Auctions Item Amount Spring 2014 Auction Item Steiner 4WD Tractor, Model 420 (Addison Oaks) John Deere Outfront Mower, Model F1145 (Addison Oaks) Turfco Materials Handler (Facilities Maintenance) Toro Groundsmaster Mower, Model 445 (Springfield Oaks Golf Course) Jacobsen Greens King IV Mower (White Lake Oaks Golf Course) Amount $ 2,800.00 2,500.00 1,600.00 3,900.00 1,500.00 234 Auction Seq. # Budget Center 169 ADD 167 ADD 170 ADD ADD Total 156 ADM ADM Total 155 IND IND Total 174 LYG L.YG Total 183 RWP RWP Total 173 SPG 151 SPG 161 SPG SPG Total 175 WLG WLG Total Grand Total ,Lot # 201 Steiner Tractor Model # 420 202 John Deere Outfront Mower Model # F1145 203 Steiner Broom Model # RS350 Oakland County Parks & Recreation Commission Spring 2014 Auction Summary Description B 211 12" Rockwell Table Saw 12/14 Tilting Arbor Saw Series # 34-395 (FM) 205 Bundle of Deer Blinds 206 Turfco Material Handler 204 WaterHog Water Removing Machine 207 Toro Groundsmaster Model # 445 208 Trash Pump 209 Snow Blower Attachment 210 Jacobsen Greensking 13,895.00 idder # Sale Price 1670 2,800.00 1555 2,500.00 1554 400.00 5,700.00 877 650.00 650.00 1161 20.00 20.00 1635 1,600.00 1,600.00 1555 300.00 300.00 1555 3,900.00 855 50.00 1670 175.00 4,125.00 1635 1,500.00 1,500.00 13,895.00 721.41 Auction Exo. Net Proceeds 145.37 2,654.63 129.80 2,370.20 20.77 379.231 295.94 5,404.061 33.73 616.271 33.73 616.271 1.04 18.961 1.04 18.96 83.07 1,516.93 83.07 1,516.93 15.58 284.42 15.58 284.42 202.48 3,697.52 2.60 47.40 9.09 165.91 214.17 3,910.83 77.88 1,422.12 77.88 1,422.12 721.41 13,173.59 235