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HomeMy WebLinkAboutAgendas/Packets - 2014.08.06 - 40258MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 9:00 a.m. on Wednesday, Auqust 6, 2014, at Oakland County Parks and Recreation Administration Office, located at 2800 Watkins Lake Road, Waterford, Michigan GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakiand.com OZ-AKLANDCOUNTYPARKS Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III GregoryC. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer July 31, 2014 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .................................. . Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Wednesday, August 6, 2014 9:00 a.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil Executive Officer Next Meeting: September 3, 2014 ar, 9:00 a.m. Oakland County Parks and Recreation Administration Offices 2800 Watkins Lake Road Waterford, Michigan 48350-3038 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. Page #'s Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, August 6, 2014 9:00 AM Agenda Action Required Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 514.9814 2. Roll Call ------ " 3. Pledge of Allegiance ------ " 4. Approval of Agenda Approval G. Fisher/D. Stencil 858.4944 5 Approval of Minutes: Regular Meeting of 06/18/14 and Approval V. Valko 858.4603 Regular Meeting of 07/09/14 6, PUBLIC COMMENTS: G. Fisher 7. SPONSORSHIP RECOGNITION: a. Barrick Oil - Royal Oak T. Fields 858.0914/S. Dorey 424.7077 b. Oakland County Credit Union - Waterford 8 CONSENT AGENDA A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive &File J. Phelps 858.5319/D. Stencil 06/30/14 (FM 09, FY14) B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive &File J. Phelps/D. Stencil 06/30/14 (FM 09, FY14) C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive &File J. Phelps/D. Stencil 06/30/14 (FM 09, FY14) D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive &File J. Phelps/D. Stencil For Month Ending 06/30/14 (FM 09, FY14) E. FY 2014 Non-CIP Projects Update Receive & File M. Donnellon 858.4623/D. Stencil F. Preliminary CIP Schedule Receive & File M. Donnellon/D. Stencil 9. REGULAR AGENDA: A. Approval - Proposed FY 2015 CIP & Maintenance Management Plans Approval M. Donnellon B. Temporary Use Permit w/Alcohol Sales Requested: 1. O.C. Fair - Demolition Derby Figure 8 State Championship - September 6, 2014 Informational/Approval M. Prowse 858.4630/ J. Dunleavy 858.4647 2. O.C. Fair - Handcrafters Unlimited Show - Sept 26-27, 2014 Informational/Approval M. Prowse/ J. Dunleavy 3. Clarkston Historical Society Barn Dance Informational/Approval M. Prowse C. Waterford Oaks Design Competition/Park Development Plan Approval J. Myers 202.9287/M. Donnellon D. Golf Course Master Planning Phase I Review Informational/Approval D. Folland 736.9087/D. Stencil E. Residential Leases: 1. Independence Oaks North/Guest House - Wonch ApprovalBOC P. Castonia 858.0909/D. Stencil 2. Waterford Oaks - Rowland Approval/BOC P. Castonia 858.0909/D. Stencil 3. White Lake Oaks - Ratledge ApprovalBOC P. Castonia 858.0909/D. Stencil 10 F. Natural Resources Herpetological Study Phase I - Request for Contract Approval G. Oakland School District Technical Construction Training Agreement H. FY2014 Pavement Management Program - Addison Oaks Entrance Drive Repaving I. Play Lot Replacement Projects: Groveland Oaks Concession Play Lot and Independence Oaks Twin Chimneys Play Lot J. Request to Purchase Portable Waterslide K. Approval of Silverdome Auction Equipment and Supplies Purchases BREAK AT THE DISCRETION OF THE CHAIR STAFF REPORTS: A. Participation and Program Review FY 2014, Month 06 B. CIP Quarterly Report C. Food and Beverage Committee/Consultant Update D. Foot Golf Presentation - New Recreation Opportunity E. Executive Officer's Report F. Executive Committee Update OLD BUSINESS NEW BUSINESS ADJOURN Informational/Approval B. Bird 858.1726/M. Donnellon Informational/Approval J. Hall 858.0555/M. Donnellon Informational/Approval M. Donnellon/D. Stencil Informational/Approval Z. Crane 975.9628/ M. Donnellon/D. Stencil Informational/Approval J. Dunleavy/T. Hughes Informational/Approval P. Castonia/D. Stencil Receive and File T. Fields/J. Dunleavy/T. Hughes 343.10114 Informational/Approval M. Donnellon Receive and File P. Castonia/D. Stencil Receive and File T. Hughes/P. Simpson 437.1495 Receive and File D. Stencil Receive and File G. Fisher G. Fisher G. Fisher Next Meeting: 9:00 a.m. on September 3, 2014 Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 • NOTE: ALL PHONE NUAABERS ARE AREA CODE (248) UNLESS OTHERWISE NOTED. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING July 9, 2014 Chairman Fisher called the meeting to order at 9:07 a.m. in the Oakland County Springfield Oaks Activity Center Carousel Room. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray COMMISSION MEMBERS ABSENT WITH NOTICE: Gregory Jamian, Jim Nash ALSO PRESENT: Oakland County Parks and Recreation Oakland County Fiscal Services Oakland County Corporation Counsel Global Mgmt. Amusement Professionals Oakland County Fair Frank Rewold & Sons GreenPlay, LLC Springfield Township APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of P & R Operations Brittany Bird, Natural Resources Planner Phil Castonia, Business Development Rep. Zach Crane, Landscape Architect II Mike Donnellon, Chief -Park Facilities Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint. - N. District Terry Fields, Chief -Recreation Programs and Services Donna Folland, Senior Planner Tom Hughes, Chief -Park Ops. & Maint.- S. District Carrie Hunter, Office Assistant I Haley Kitsch, Communications & Marketing Intern Karen Kohn, Supervisor -Administrative Services Jennifer Myers, Landscape Architecture II Jon Noyes, Supervisor -Planning Melissa Prowse, Business Development Representative Desiree Stanfield, Supervisor -Communications & Marketing Becky Stepp, Project Advisor Steve Whaley, Park Supervisor Jeff Phelps, Fiscal Services Supervisor II Jody Hall, Asst. Corporation Counsel Ken Handler, President Jim Holmes, Marketing Consultant LC Scramlin, Director Steven Haverstick Chris Dropinski, Partner Tom Graham, Fire Chief Moved by Mr. Kostin, supported by Mr. Scott to approve the agenda with the following changes: Item 7 B — Change Presenter to T. Hughes Item 9 F — Change from Approval to Approval/BOC (Commission Meeting, July 9, 2014) Item 5 - Remove the Minutes from the Special OCPRC Meeting of June 18, 2014 AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mrs. Long, supported by Mr. McGillivray to approve the minutes of the Oakland County Parks and Recreation Commission meetings of June 4 and June 10, 2014. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. PUBLIC COMMENTS There were no comments from the public. INTRODUCTIONS: Executive Officer Daniel Stencil introduced LC Scramlin, Director of the Oakland County 4H Fair Association. Mr. Scramlin then introduced: members of the Oakland County Fair Board; 2014 Fair Queen Katlynn Kroll; 2014 Fair King Noah Peterson; Matt McDonagh, of Big Rock Amusements — Manager of the new carnival company that organized the 2014 Oakland County Fair; and Lisa Scramlin, the Executive Director of the Michigan Association of Fairs and Expos. In addition, Executive Officer Daniel Stencil introduced the following new staff members: Shawn Reiner, Golf Intern Steve Whaley, Park Supervisor at Springfield Oaks Supervisor Haley Kitsch, Communications and Marketing Intern Mr. Stencil thanked Mr. Scramlin and the Fair Board for their hospitality and for hosting the Oakland County Parks and Recreation Commission for the July OCPR Commission meeting. CONSENT AGENDA: Moved by Mr. VanderVeen, supported by Mr. Scott to approve Items 8 A-G under the Consent Agenda as follows: • Fiscal Services OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 05/31/14 (FM 08, FY14) • Fiscal Services Monthly Revenue and Expenditure Comparison Report for Month Ending 05/31/14 (FM 08, FY14) F, (Commission Meeting, July 9, 2014) • Fiscal Services Monthly Revenue and Expenditure Average Comparison Report for Month Ending 05/31/14 (FM 08, FY14) • Capital Improvement Projects Budget to Actual Report & Statement of Net Position for Month Ending 05/31/14 (FM 08, FY14) • FY 2014 Non-CIP Projects Update • Preliminary CIP Schedule (previously listed under the EOR) • 3rd Quarter Non -Sufficient Funds Check Write -Off AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. REGULAR AGENDA: Service Portfolio Final Report (Draft) Executive Officer Daniel Stencil and Business Development Representative Melissa Prowse introduced Chris Dropinski, consultant from GreenPlay, LLC. Chris provided an update and overview of the Service Portfolio Final Report draft. This Final Report details the purpose, methodology, process and goals for the Commission and staff which is a result of the data collection, analysis and discussions completed over the last 18 months. It will also provide a framework and broad goals for continuing to improve cost recovery, analyze and assess current and future services, and make sound business decisions in the coming years. Staff will continue to analyze cost recovery on an annual basis as part of the budget process and also review and revise the Service Portfolio annually, making adjustments as markets, needs and priorities of the OCPR organization change. It was determined the Commission would delay any action until the report includes information on all of the parks, not just Addison Oaks. Red Oaks Nature Center — Parkinq Lot Desiqn Moved by Mr. Kostin, supported by Mr. Baumhart to award a design/engineering contract to Professional Engineers Association, Inc. (PEA) for a contract amount not to exceed $48,400 for the Red Oaks Nature Center Parking Lot Expansion Project, contingent upon receiving approval from the City of Madison Heights at their August 11, 2014 City Council Meeting. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. 3 (Commission Meeting, July 9, 2014) Glen Oaks Golf Course & Conference Center — Parking Lot Design Moved by Mr. Kostin, supported by Mrs. Long to award a design/engineering contract to Professional Engineers Association, Inc. (PEA) for a not to exceed contract amount of $35,800 for the Glen Oaks Golf Course and Conference Center Parking Lot Improvements project. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. Construction Approval — Glen Oaks Golf Course Bridge #13 Moved by Mr. Lewis, supported by Mr. Kostin to award a construction contact to Frank Rewold & Sons, Inc. in the amount not to exceed $208,383 which includes a $25,000 contingency, for the Glen Oaks Golf Course Bridge #13 Replacement Project. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. The Commission requested staff to provide an update on the status of the contingency amounts for the projects that have been approved in 2014. This report should include the total contingency amount for each project and the percentages of what was spent. Purchase of Four Portable Liqht Towers Moved by Mr. VanderVeen, supported by Mr. Baumhart to award the bid for four portable light towers to Evergreen Services of New York, in the amount of $32,000 with the warranty work to be completed in Michigan at the local Wacker Nueson supplier in Sterling Heights, unless the local Southfield company will meet the warranty stated in the Evergreen Services Bid. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. Michigan Department of Natural Resources Recreation Improvement Fund Grant Award Moved by Mrs. Long, supported by Mr. Kostin to approve the following resolution authorizing the acceptance of the Michigan Department of Natural Resources Recreation Improvement Fund for a $20,000 grant to support site -work for an ORV demonstration event site and training facility in Groveland Township: 4 (Commission Meeting, July 9, 2014) WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Michigan Department of Natural Resources that it was awarded a grant through the Recreation Improvement Fund; and WHEREAS, the Oakland County Parks and Recreation Commission is developing an ORV demonstration and training site in partnership with the Michigan Department of Natural Resources; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the acceptance of the following grant from the Department of Natural Resources for $20,000 from the Michigan Department of Natural Resources Recreation Improvement Fund; and WHEREAS, the grant agency requires a resolution from the Governing Body to accept the grant award. NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and approve the Michigan Department of Natural Resources Recreation Improvement Fund grant award. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. The Commission requested staff to obtain a list of the State of Michigan Off Road Vehicle Registrations as well as the Oakland County Off Road Vehicle Registrations, in order to see the trend of the industry. License Aqreement w/Landowner — Use of Propertv in Groveland for ORV Test Event with Groveland Township and Bedrock Express Moved by Mr. Kostin, supported by Mrs. Long to approve both 9G1 and 9G2, to approve the License Agreements with Bedrock Express Limited and Groveland Township, and directs its Chairperson or his or her designee to immediately execute the attached License Agreements with Bedrock Express Limited and Groveland Township. AYES: Baumhart, Fisher, Kostin, Long, Lewis, McGillivray, Scott, VanderVeen (8) NAYS (0): Motion carried on a voice vote. 61 (Commission Meeting, July 9, 2014) STAFF REPORTS: Participation and Program Review FY 2014, Month 06 The Participation and Program Review report for FY 2014, Month 06 was received. Food and Beveraqe Committee/Consultant Update Business Development Representative Phil Castonia introduced Food and Beverage consultants Kenny Handler and Jimmy Holmes of Global Management Amusement Professionals. These consultants will be assisting the Food and Beverage Committee in evaluating Rose Foote Catering, from Westland, for the Springfield Oaks concessions. The committee also advised they plan to have a backup plan to bundle multiple location facilities if negotiations are not successful with this vendor. The committee will report back to the Commission at the meeting in August. Executive Officer's Report: In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - July is National Parks and Recreation Month - Update on the OCPR Dashboard with the first draft to the Commission before January 2015, which will include cost recovery as one of the indicators - Update on Red Oaks Connector Trail and proposed dedication ceremony scheduled for the Fall 2014 - Meeting with Madison Heights representatives to discuss the storm water project at Red Oaks - Presentation on FootGolf at the August OCPR Commission meeting - Status of Normandy Oaks in Royal Oak Natural Resources Manaqement Proqram Brittany Bird, Natural Resources Planner, gave a presentation and an update on the accomplishments of the Natural Resources team over the last year. OCPRC Executive Committee Update Chairman Fisher provided the Commission with an update from the last Executive Committee meeting. There were two major items of interest. The first was establishing a budget policy that will include more clarification on the use of fund balance and also setting a standard on the minimum fund balance. The second item was the Off Road Vehicle event and the proposal for Phase I and Phase II. In addition, the committee requested staff to provide additional information on the ORV event that is scheduled on August 9, 2014 in Groveland Township. OLD BUSINESS: There was no old business to report. 6 OCPR Commission Minutes of July 9, 2014 Meeting Page 6 OCPRC Executive Committee Update (REVISED) Chairman Fisher provided the Commission with an update from the last Executive Committee meeting. There were two major items of interest. The first was establishing a budget policy that will include more clarification on the use of fund balance and also setting a standard on the minimum fund balance. The second item was the Off Road Vehicle event and the proposal for Phase I and Phase ll. In addition the new mittee mquested staff to provide additional 0nferw ataen on the ORV event that is scheduled on August O 2014 in Grovel�nr) Te,, o.�iT In addition, the committee requested staff to provide a significant amount of additional information for the ORV issue for Phase I and Phase Haswell as for the August 9 event in Groveland Township: (1) the number of Oakland County residents that would benefit,, and (2) more complete revenue and expense information needed in order to avoid making a commitment approaching two million dollars that appears will turn into another maior subsidv - which would be taking OCPR in exactiv the opposite direction we have sought to go, especially if we would be serving a relativelv small number of Oakland County residents. Staff is to report back to the Executive Committee at its September, 2014 meeting. (Commission Meeting, July 9, 2014) NEW BUSINESS: There was no new business to report. ADJOURNMENT: Meeting adjourned at 11:35 a.m. to tour Springfield Oaks Park and the Oakland County Fair operations. John A. Scott, Secretary Vicky Valko, Recording Secretary 7 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 7 A RECREATION PROGRAMS & SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Terry Fields, and Chief of Recreation Submitted: July 29, 2014 Subject: Sponsorship Recognition — Barrick Enterprises INTRODUCTION AND HISTORY Barrick Enterprises, a Branded Marketer of BP Fueling Communities Program, has awarded Oakland County Parks $20,000 in both 2013 and 2014. Through the donation, Oakland County Parks has developed programs for Disabled Veteran's and individuals with physical disabilities. In 2013, we focused on building the network of providers, agencies, and individuals by attending Expos at Veteran events (over 400 emails addresses and 500 mailing address) as well as offered a Paralympic Sports Clinic at Oakland University, Sit Volleyball, Nashville in the Neighborhood, and enhanced our golf programs. Through a survey we developed programs to meet the requests of the Veterans. We are offering: Archery, Rock Climbing, Jiu-Jitsu, Tennis, Socials and Fishing. We have also included a component to various special events such as Get Outdoors Oakland. Also, we are providing transportation from the John Dingell Veteran's Hospital and Pontiac Veteran's Center to Arts, Beats and Eats. Staff plans to recognize Barrick Enterprises for their sponsorship of Oakland County Parks and Recreation activities at the August 6, 2014 OCPR Commission meeting. 8 l 1_I:I�GI►1RWO1�1► 61 � i I H L► � OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Terry Fields, Chief of Recreation Submitted: July 29, 2014 AGENDA ITEM NO. 7 B RECREATION PROGRAMS & SERVICES Subject: Sponsorship Recognition: Oakland County Credit Union - Waterford INTRODUCTION AND HISTORY Oakland County Credit Union -Waterford generously donated $5,000 for the 2014 Catalpa Oaks Great Marshmallow Drop. This donation assisted in providing 3,500 treat bags which were distributed to every child that attended, as well as providing funding for the helicopter which dropped 15,000 marshmallows for the kids to gather and trade in for treat bags. The children were divided into 3 age groups to ensure safety and assist with crowd control. This year, we had 5,500 people in attendance. Oakland County Credit Union -Waterford has already committed to provide assistance for our 2015 Marshmallow Drop, as well as other summer and fall events. Staff plans to recognize Oakland County Credit Union -Waterford for their sponsorship of Oakland County Parks and Recreation activities at the August 6, 2014 OCPR Commission meeting. 9 AUGUST 6, 2014 1CO-G1:fWG1►1R14W%Ikg1III /�_1;i►-� � OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 8 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Supervisor II Submitted: July 23, 2014 Subject: Consent Agenda — OCPR Monthly Financial Reports 8. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT June, 2014 (FM 9, FY 2014) 8. B. REVENUE AND EXPENDITURE COMPARISON REPORT June, 2014 (FM 9, FY 2014) 8. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT June, 2014 (FM 9, FY 2014) 8. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION June, 2014 (FM 9, FY 2014) 10 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM9FY2014 (FOR MONTH ENDING 6/30/14) 2014 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,470,000.00 $11,581,951.98 ($111,951.98) 101.0% Other 255,525.00 469,070.69 (213,545.69) 183.6% GLEN OAKS GOLF COURSE 774,000.00 455,715.11 3118,284.89 58.9% LYON OAKS GOLF COURSE 1,126,000.00 682,445.02 443,554.98 60.6% RED OAKS GOLF COURSE 325,200.00 197.010.00 128,190.00 60.6% SPRINGFIELD OAKS GOLF COURSE 693,254.00 376,449.42 316,804.58 54.3% WHITE LAKE OAKS GOLF COURSE 729,128.00 412,987.14 316,140.86 56.6% ADDISON OAKS CONFERENCE CENTER 140,000.00 64,528.79 75,47111 46.1% GLEN OAKS CONFERENCE CENTER 200,000.00 112,504.85 87,495.15 56.3% LYON OAKS CONFERENCE CENTER 105,000.00 69,712.71 35,287.29 66.4% SPRINGFIELD OAKS CONCESSION 12,000.00 3,948.00 8,052.00 32.9% WHITE LAKE OAKS CONFERENCE CENTER 51,000.00 40,694.34 10,305.66 79.8% OAKLAND COUNTY MARKET 181,450.00 116,592.66 64,857,34 64.3% ADDISON OAKS PARK 486,180.00 337,112.16 149,067.84 69.3% GROVELAND OAKS PARK 753,300.00 371,760.61 381,539.39 49.4% HIGHLAND OAKS PARK 9,640.00 6,173.84 3,466.16 64.0% INDEPENDENCE OAKS PARK 319,198.00 186,290.28 132,907.72 58.4% LYON OAKS PARK 100,000.00 62,410.50 37,589.50 62.4% ORION OAKS PARK 109,500.00 73,684,00 35,816.00 67.3% RED OAKS DOG PARK 42,000.00 26,677.00 15,323.00 63.5% RED OAKS PARK 9,500.00 5,605.00 3.895.00 59.0% ROSE OAKS PARK 2,500.00 10,000.00 (7,500.00) 400.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 81,463.00 58,908.74 22.554.26 72.3% WATERFORD OAKS ACTIVITY CENTER/PARK 35,173.00 58,434.80 (23,261.80) 166.1% RECREATION PROGRAMS & SERVICES 264,000.00 193,909.11 70,090.89 73.5% CATALPA OAKS PARK 8,000.00 6,820.00 1,180.00 85.3% RED OAKS WATERPARK 1,036,800.00 338,085.25 698,714.75 32.6% WATERFORD OAKS BMX 17,700.00 4,791.00 12,909.00 27.1% WATERFORD OAKS WATERPARK 672,850.00 104,075.75 568,774.25 15.5% CAPITAL IMPROVEMENT 5,999,237.00 0.00 5,999,237.00 0.0% TOTAL REVENUE $26,009,598.00 $16,428,348.75 $9,581,249.25 63.2% EXPENDITURE ADMINISTRATIVE SERVICES $6,603,100.00 $4,107,377.31 $2,495,722.69 62.2% FISCAL SERVICES ADMINISTRATION 125,502.00 96,921.52 28,580.48 77.2% FISCAL SERVICES PARKS & REC 243,739.00 153,283.81 90,455.19 62.9% GLEN OAKS GOLF COURSE 847,477.00 (434,185.67) 1,281,662.67 -51.2% LYON OAKS GOLF COURSE 1,714,644.00 (15,874.32) 1,730,518.32 -0.9% RED OAKS GOLF COURSE 643,492.00 462,921.73 180,570.27 71.9% SPRINGFIELD OAKS GOLF COURSE 874,512.00 207,952.15 666,559.85 23.8% WHITE LAKE OAKS GOLF COURSE 898,140.00 (19,967.78) 918,107.78 -2.2% ADDISON OAKS CONFERENCE CENTER 282,828.00 139,778.02 143,049.98 49.4% GLEN OAKS CONFERENCE CENTER 217,463.00 1,224,501.07 (1,007,038.07) 563.1% LYON OAKS CONFERENCE CENTER 236,059.00 1,135,738.83 (899,679,83) 481.1% SPRINGFIELD OAKS CONCESSION 42,030.00 222,129.79 (180,099.79) 528.5% WHITE LAKE OAKS CONFERENCE CENTER 212,524.00 706,800.57 (494,276.57) 332.6% OAKLAND COUNTY MARKET 203,067.00 143,288.77 59,778.23 70.6% ADDISON OAKS PARK 1,393,876.00 881,665.40 512,210.60 63.3% GROVELAND OAKS PARK 1,276,986.00 702,909.72 574,076.28 55.0% HIGHLAND OAKS PARK 38,923.00 41,190.06 (2,267.06) 105.8% INDEPENDENCE OAKS PARK 1,350,839.00 793,299.50 557,539.50 58.7% LYON OAKS PARK 334,445.00 237,762.10 96,682.90 71.1% ORION OAKS PARK 133,988.00 135,981.23 (1,993.23) 101.5% RED OAKS DOG PARK 59,327.00 54,178.23 5,148.77 91.3% RED OAKS PARK 110,448.00 60,228.51 50,219.49 54.5% ROSE OAKS PARK 34,553.00 39,061.12 (4,508.12) 113.0% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 428,047.00 226,417.59 201,629.41 52.9% WATERFORD OAKS ACTIVITY CENTERIPARK 1,104,585.00 498,054.07 606,530,93 45.1% RECREATION PROGRAMS & SERVICES 1,186,067.00 783,177.44 402,889,56 66.0% CATALPA OAKS PARK 126,230.00 65,710.64 60,519.36 52.1% RED OAKS WATERPARK 1,531,190.00 741,266.76 789,923.24 48.4% WATERFORD OAKS BMX 57,384.00 36,637.85 20,746.15 63.8% WATERFORD OAKS WATERPARK 1,117,281.00 544,575.88 572,705.12 48.7% FACILITIES & MAINTENANCE 2,580,852.00 814,572.98 1,766,279.02 31.6% INTERNAL FUND CHARGES' 0.00 132,756.06 (132,756.06) N/A TOTAL EXPENDITURE $26,009,598.00 $14,920,110.94 $11,089,487.06 57.4% REVENUE OVER/(UNDER) EXPENDITURE $0.00 1,508,237.81 (5,338,861,69) 2014 2013 2012 2011 ACTUAL REVENUE TO DATE: 63.2% 69.5% 81.5% 66.6% BUDGET BALANCE: 36.8% 30.5% 18.5% 33.4% ACTUAL EXPENDITURE TO DATE: 57.4% 61.8% 58.2% 54.3% BUDGET BALANCE: 42.6% 38.2% 41.8% 45.7% 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT, 11 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 9 FY 2014 (FOR MONTH ENDING 6/30/14) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER) EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $12,051,022.67 $4,107,377.31 $7,943,645.36 FISCAL SERVICES ADMINISTRATION 0.00 96,921.52 (96,921.52) FISCAL SERVICES PARKS & REC 0.00 153,283.81 (153,283.81) ADMINISTRATIVE SERVICES SUB -TOTAL 12,051,022.67 4,357,582.64 7,693,440.03 GOLF: GLEN OAKS GOLF COURSE 455,715.11 (434,185.67) 889,900.78 LYON OAKS GOLF COURSE 682,445.02 (15,874.32) 698,319.34 RED OAKS GOLF COURSE 197,010.00 462,921.73 (265,911.73) SPRINGFIELD OAKS GOLF COURSE 376,449.42 207,952.15 168,497.27 WHITE LAKE OAKS GO LF COURSE 412,987.14 (19,967.78) 432,954.92 GOLF SUB -TOTAL 2,124,606.69 200,846.11 1,923,760.58 FOOD SERVICES: ADDISON OAKS CONFERENCE CENTE R 64,528.79 139,778.02 (75,249.23) GLEN OAKS CONFERENCE CENTER 112,504.85 1,224,501.07 (1,111,996.22) LYON OAKS CONFERENCE CENTER 69,712.71 1,135,738.83 (1,066,026.12) SPRINGFIELD OAKS CONCESSION 3,948.00 222,129.79 (218,181.79) WHITE LAKE OAKS CON FERENCE CENTER 40,694.34 706,800.57 (666,106.23) FOOD SERVICE SUB -TOTAL 291,388.69 3,428,948.28 (3,137,559.59) COUNTY MARKET: OAKLAND COUNTY MARKET 116,592.66 143,288.77 (26,696.11) COUNTY MARKET SUB -TOTAL 116,592.66 143,288.77 (26,696.11) PARKS: ADDISON OAKS PARK 337,112.16 881,665.40 (544,553.24) GROVELAND OAKS PARK 371,760.61 702,909.72 (331,149.11) HIGHLAND OAKS PARK 6,173.84 41,190.06 (35,016.22) INDEPENDENCE OAKS PARK 186,290.28 793,299.50 (607,009.22) LYON OAKS PARK 62,410.50 237,762.10 (175,351.60) ORION OAKS PARK 73,684.00 135,981.23 (62,297.23) RED OAKS DOG PARK 26,677.00 54,178.23 (27,501.23) RED OAKS PARK 5,605.00 60,228.51 (54,623.51) ROSE OAKS PARK 10,000.00 39,061.12 (29,061.12) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 58,908.74 226,417.59 (167,508.85) WATERFORD OAKS ACTIVITY CENTER/PARK 58,434.80 498,054.07 (439,619.27) PARKS SUB -TOTAL 1,197,056.93 3,670,747.53 (2,473,690.60) RECREATION: RECREATION PROGRAMS & SERVICES 193,909.11 783,177.44 (589,268.33) CATALPA OAKS PARK 6,820.00 65,710.64 (58,890.64) RED OAKS WATERPARK 338,085.25 741,266.76 (403,181.51) WATERFORD OAKS BMX 4,791.00 36,637.85 (31,846.85) WATERFORD OAKS WATERPARK 104,075.75 544,575.88 (440,500.13) RECREATION SUB -TOTAL 647,681.11 2,171,368.57 (2,067,292.82) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 814,572.98 (814,572.98) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 814,572,98 (814,572.98) CAPITAL IMPROVEMENT 0.00 0.00 INTERNAL FUND CHARGES* 0.00 132,756.06 (132,756.06) TOTAL $16,428,348.75 $14,920,110.94 $1,508,237.81 *INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on to www.oakoov.com/motbud/fiscal/PaoesrinfO Dub/Darks.asox 2. Click on each of the Parks and Rec reation monthly financial reports you are interested in viewing 12 FY2014Amended REVENUES: 5-YEAR AVERAGE REVENUE Percentage of Total FY2014 Amended Budget/Alottment $ 20,055,361 FY2014 Planned Use of Fund Balance S 5,954,237 FY 2014Amended Budget $ 26,009,598 FY 2014 Actuals Avg. Monthly Revenue Over/(Under) EXPENSES: 5-YEAR AVERAGE EXPENSE Percentage of Total FY2014 Amended Budget/Alottment $ 26,009,598 I FY 2014 Actuals Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorability/(Unfavorability) Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2014 Actuals with 5-Year Average Actuals) As of June 30, 2014 I October I November I �_$268,761 $123,525 1.22% 0.56% December $1,593,528 7.23% January $5,659,536 25,66% FebruaryMarch I $3,288,976 14.91% $2,569,214 11.65% Aril 1,264,531 5.73% May $1,081,695 4.90% June Jul 1 $1,366,617 $ 1,899,077 6.20%1 8.61% I__ 244,412 $373,987 112,334 $106,736 _$1,449,159 1,288,809 _$S,146,799 $5,434,457 $2,991,005 $3,244,575 _$2,336,451 $1,663,455 1,149,968 $1,312,524 S983,697 $1,471,269 1,242,805 $1,512,6371 1 _ $1,727,b2E $129,474 ($5598) ($160,350) $287,6S8 $2S3,S70 ($652,996) $162,556 $487,572 $269,832 $1,302,037 6.32% _ $1,220,486 5192% _$_1,557,397 7.56% $1,226,288 $1,189,250 $1,655,166 $1,405,179 _$1,844,157 8.95% _ $2,443,616 11.86% $__2,_289,2 � 11,1 5.95% 5.7-* 8.03% 6.82% _$1,643,912 _$1,540,948 _ $1,966,321 $1,548,274 $1,501,510 $2,089,762 $1,774,136 $2,328,376 _$3,085,235 $2,890,31 $1,433,460I $1,272,211 $1,S76,293 $1,397,9181 $1,309,328$,499,407 $1,609,394 $2,278,5321 $2,543,579— - - $230,4521 $268,737 $390,029 $ ]50,355 $ 192,183 $ 590,356 $ 164,752 $ 49,844 $ 541,656 $339� $263,139 $229,678 $438,013 $445,753 ($62,640) $327,308 $537,416 $811,488 August I September I YEARTO DATE 1,385,246_$ _ 1,552,621 6.28% 7.04% _$1,259,746 _$1,411,958 - _ - - $16,428,349 25'. $2,136,133 $2,331,5971 1%i 10.37%' 11.32%i )5 $2,697,016'i $2,943,802I $771,718 $14,920,111 $2,SSS,364 $3,330,082 Prepared by Fiscal Services Division 13 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 29, 2014) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion PROJECTS OVER $100,000 100000001826 ACC Interior Renovations 7/24/2013 7/11/2014 $672,228.00 $S27,326.75 $144,901.25 78.44% 100000001881 ACC Roof Replacement 10/28/2013 7/11/2014 $799,295.00 $583,089.50 $216,205.50 72.95% 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 5/15/2014 $417,S24.00 $16,932.97 $400,S91.03 4.06% 100000001482 CAT Pavilion -Play Area 4/8/2011 6/25/2014 $112,463.20 $88,017.16 $24,446.04 78.26% 100000001483 CAT Play Structure 6-12yrs old 4/8/2011 6/25/2014 $124,931.95 $96,911.94 $28,020.01 77.57% 100000001103 CAT Rstrm-Concessn-Storage Bldg 11/28/2007 7/10/2014 $739,240.36 $796,875.S5 ($57,635.19) 107.80% 100000001481 CAT Site Development -Phase 1 4/8/2011 6/25/2014 $3S4,356.29 $334,329.62 $20,026.67 94.35% 100000001825 GLC Interior Renovations 7/23/2013 7/3/2014 $S77,404.00 $454,219.15 $123,184.85 78.67% 100000001750 GLG Bridge Replacement#13 12/3/2012 7/24/2014 $232,907.00 $11,915.66 $220,991.34 S.12% 100000001807 GLG HVAC Replacement 5/15/2013 5/15/2014 $290,939.00 $226,800.08 $64,138.92 77.95% 100000001847 GLG Irrigation Pond Dredging 9/17/2013 5/31/2014 $296,000.00 $218,713.79 $77,286.21 73.89% 100000001751 GRV Restroom/Shower Section C 12/3/2012 7/24/2014 $613,975.00 $456,849.27 $157,125.73 74.41% 100000001752 HIGH ParkingLot- Central 12/3/2012 1/24/2014 $178,842.00 $178,004.31 $837.69 99.53% 100000001331 HIGH Trail Development -Phase 1 12/8/2009 6/30/2014 $284,200.00 $128,525.91 $155,674.09 45.22% 100000001834 IND Play Lot Beach Main 8/23/2013 7/24/2014 $153,942.00 $153,942.00 $0.00 100.00% 100000001891 IND Upper BushBdwIkTrlPhsll 11/15/2013 7/24/2014 $1S0,000.00 $2S,614.45 $124,385.55 17.08% 100000000867 ORN Pavilion -Dog Park 2/13/2006 3/3/2014 $251,261.00 $233,983.46 $17,277.54 93.12% 100000001115 RSE Boardwalks -Docks -Overlooks 11/28/2007 7/3/2014 $342,000.00 $231,920.99 $110,079.01 67.81% 100000001114 RSE Trail Development 11/28/2007 1/31/2014 $389,500.00 $99,288.77 $290,211.23 2S.49% 100000001336 RWP Connector Trail 12/8/2009 7/24/2014 $397,122.00 $166,860.56 $230,261.44 42.02% 100000001755 SAC Bleacher Replacement 12/3/2012 6/30/2014 $600,000.00 $378,598.98 $221,401.02 63.10% 100000001819 SAC Ellis Barn Improvements 6/5/2013 7/3/2014 $643,056.00 $425,315.78 $217,740.22 66.14% PROJECTS UNDER $100,000 100000001959 ACC Energy Management Upgrade 5/28/2014 5/28/2014 $17,500.00 $0.00 $17,500.00 0.00% 100000001963 ADD Boat Launch Accessible 5/28/2014 5/28/2014 $S5,000.00 $0.00 $5S,000.00 0.00% 100000001845 ADD Campground Pull Thru Sites 9/12/2013 11/12/2013 $S0,000.00 $11,116.75 $38,883.25 22.23% 100000001982 ADD Fishing Docks 7/11/2014 7/11/2014 $60,000.00 $0.00 $60,000.00 0.00% 100000001968 ADM Energy Mgt Upgrade 6/2/2014 6/2/2014 $13,750.00 $0.00 $13,750.00 0.00% Prepared by Fiscal Services Division 14 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 29, 2014) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000001102 CAT Asphalt -Curb Parking Lot 11/28/2007 4/27/2012 $0.00 $25,522.55 ($25,522.55) #DIV/0! 100000001330 CAT Play Structure 1-5 yrs old 12/7/2009 6/25/2014 $62,465.97 $56,311.49 $6,154.48 90.15% 100000001970 GLC Energy Mgt Upgrade 6/2/2014 6/2/2014 $19,500.00 $0.00 $19,500.00 0.00% 100000001991 GLC Parking Lot Design 7/23/2014 7/23/2014 $17,900.00 $0.00 $17,900.00 0.00% 100000001962 GLC Parking Lot Imp Design 5/28/2014 5/28/2014 $27,500.00 $0.00 $27,500.00 0.00% 100000001964 GLG Drainage Improv Design 5/28/2014 5/28/2014 $18,000.00 $0.00 $18,000.00 0.00% 100000001914 GLG Irrigation System Repl Des 2/11/2014 4/10/2014 $10,000.00 $5,200.00 $4,800.00 52.00% 100000001990 GLG Parking Lot Design 7/23/2014 7/23/2014 $17,900.00 $0.00 $17,900.00 0.00% 100000001971 GLG Parking Lot Improvements 6/2/2014 6/2/2014 $27,500.00 $0.00 $27,500.00 0.00% 100000001917 GRV Beach Improv and Dredge 2/11/2014 7/3/2014 $15,000.00 $12,691.00 $2,309.00 84.61% 100000001927 GRV Campground Utility Imp Des 3/7/2014 4/10/2014 $42,500.00 $8,374.00 $34,126.00 19.70% 100000001967 GRV Roadway Putt Putt Light 5/29/2014 6/30/2014 $22,500.00 $8,419.84 $14,080.16 37.42% 100000001332 HGH Boardwalks -Docks -Overlooks 12/8/2009 5/31/2014 $64,000.00 $49,926.17 $14,073.93 78.01% 100000001969 IND Energy Mgt Upgrade 6/2/2014 6/2/2014 $14,250.00 $0.00 $14,250.00 0.00% 100000001960 IND Fishing Dock Replacement 5/28/2014 5/28/2014 $35,000.00 $0.00 $35,000.00 0.00% 100000001835 IND Play Lot Beach Satellite 8/23/2013 7/24/2014 $42,389.00 $42,389.00 $0.00 100.00% 100000001966 IND Wood Burning Unit 5/29/2014 5/29/2014 $48,500.00 $0.00 $48,500.00 0.00% 100000001335 LYP Boardwalks -Docks -Overlooks 12/8/2009 6/30/2014 $80,000.00 $75,043.23 $4,956.77 93.80% 100000001753 LYP Pavilion Small Dog Park 12/3/2012 4/1/2014 $40,000.00 $20,722.00 $19,278.00 51.81% 100000000983 LYP West Norton Drain Bridge 1/2/2007 7/3/2014 $40,000.00 $14,157.94 $25,842.06 35.39% 100000001754 RDD Pavilion Shade Structures 12/3/2012 6/30/2014 $27,000.00 $21,358.55 $5,641.45 79.11% 100000001936 RDD Pay Station Site Work 3/21/2014 3/21/2014 $25,000.00 $0.00 $25,000.00 0.00% 100000001499 RDD Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $20,982.52 $49,017.48 29.98% 100000001498 RDG Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $19,818.59 $50,181.41 28.31% 100000001961 RDP Parking Lot Exp Design 5/28/2014 5/28/2014 $50,000.00 $0.00 $50,000.00 0.00% 100000001957 RWP Entrance Shade Structure 5/28/2014 5/28/2014 $48,859.42 $0.00 $48,859.42 0.00% 1000000019S8 RWP Shade Struct Kiddie Area 5/28/2014 5/28/2014 $80,209.80 $0.00 $80,209.80 0.00% 100000001965 SAC Horse Barn Bldg K Design 5/28/2014 5/28/2014 $20,000.00 $0.00 $20,000.00 0.00% 100000001916 SPG Irrigation Sys Repl Des 2/11/2014 4/10/2014 $10,000.00 $4,000.00 $6,000.00 40.00% 100000001938 WCM LED Entrance Sign 3/24/2014 4/17/2014 $40,000.00 $9,876.00 $30,124.00 24.69% Prepared by Fiscal Services Division 15 Project ID Description 100000001915 WLG Irrigation Sys Rep[ Des 100000001757 WTR Dog Park Fence 100000001756 WTR Dog Park Site Work TOTAL Illustrative Net Position - Unrestricted Operating Reserve Capital Reserve FY2014 Capital Equipment FY2014 Planned Use of Fund Balance Capital Improvement Plan: Total Active CIP Projects Proiects Closed in FY2014: 100000001736 ADD Addison Oaks Yurt 1 100000001737 ADD Addison Oaks Yurt 2 100000001738 GRV Groveland Oaks Yurt 1 100000001739 GRV Groveland Oaks Yurt 2 100000001843 ADD Concession Ext Renovations 100000001816 ADD Electronic Entr Gate Sys 100000001790 SPG Starter Shack 100000001817 GRV Electronic Entr Gate Sys 100000001840 WCM Fans Total Projects Closed in FY2014 Amount Available for Conceptual CIP and Capital Equipment Total Capital Improvement Plan Total Net Position - Unrestricted as of September 30, 2013 Prepared by Fiscal Services Division Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 29, 2014) Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 2/11/2014 4/10/2014 $10,000.00 $3,600.00 $6,400.00 36.00% 12/3/2012 12/3/2012 $20,000.00 $0.00 $20,000.00 0.00% 12/3/2012 3/15/2013 $30,000.00 $4,597.00 $25,403.00 15.32% $9,963,410.99 $6,248,143.28 $3,715,267.71 $52,693.85 $52,509.96 $33,430.43 $33,918.22 $39,869.19 $21,311.88 $61,937.25 $26,580.65 $16,408.77 $9,963,410.99 $338,660.20 $738,484.81 $5,750,000.00 $7,000,000.00 $762,679.00 $5,954,237.00 $11,040,556.00 $30,507,472.00 16 Oakland County Parks and Recreation Commission Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of June 1, 2014) Cost Title Budget Amount Expended Amount Variance Center (as of 2nd Qtr) (Budget -Expended) ACC Stucco Repair $ 80,000 $ - $ 80,000 ACC Structural Repair/Replacement $ 25,000 $ - $ 25,000 ADD Lagoon System - Maintenance $ 6,000 $ - $ 6,000 ADM Pavement Maintenance Program* $ 150,000 $ - $ 150,000 ADM Carpet/Flooring Management Program* $ 150,000 $ 3,200 $ 146,800 ADM Interior/Exterior Painting Program* $ 120,000 $ 16,400 $ 103,600 ADM Window/Door Replacement Program* $ 124,000 $ - $ 124,000 ADM Tree Planting Program* $ 25,000 $ - $ 25,000 ADM Natural Resource Program* $ 160,500 $ 6,361 $ 154,139 ADM Herpetological Study $ 110,000 $ - $ 110,000 ADM HVAC Repair $ 49,500 $ - $ 49,500 ADM Arborist Services (Hazardous Tree Inventory) $ 116,000 $ - $ 116,000 GLC Exterior Stone Repair $ 10,000 $ 9,139 $ 861 IND Upper Bushman Lake Sampling/Analysis $ 12,000 $ - $ 12,000 RWP Kiddie Water Structure - Painting $ 25,000 $ 34,181 $ (9,181) SAC Water Tower Repairs $ 50,000 $ - $ 50,000 SAC Ellis Barn - Repainting $ 20,000 $ - $ 20,000 WLC Parapet Wall Replacement $ 50,000 $ 39,442 $ 10,558 Totals $ 1,283,000 $ 108,723 $ 1,174,277 8% Program amount is listed over $100,000, however this covesr multiple project locations. 17 Commission Approval Schedule for Capital and Maintenance Projects (REVISED July 1S, 2014 - Preliminary and Subject to change) • August, 2014 o Oakland Schools Agreement — (General Approval) o Groveland & Independence Oaks — Concession & Twin Chimney Playground Replacement($290,000) (Construction Approval) o CIP/Maintenance Projects Quarterly Update o Waterford Oaks — Master Plan RFQ o Natural Resources — Herpetological Study($110,000) (Proposal Approval) • September, 2014 o Red Oaks —Trail Easement Agreement o Springfield Oaks Activity Center — Mill Pond Dam Repairs Agreement (General Approval) o Addison Oaks Park - Pull Through Sites and Concrete Pads($235,000) (Construction Approval) o Glen Oaks — Irrigation Pond Dredge — Change Order Approval o Glen, White Lake & Springfield Oaks Golf Course — Irrigation Replacement ($450,000) (Construction Approval, Phase One) • October, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena Design (Bldg. K)($20,000) (Executive Officers Report) o Special Parks District Forum — (Executive Officers Report) o Independence Oaks — Connector Trail — Interlocal Agreement o Rose Oaks —Trail Development Phase I — Change Order #1 Approval o CIP/Maintenance Projects Quarterly Update o Natural Resources Quarterly Update • November, 2014 o Springfield Oaks Activity Center — 4-H Covered Arena (Bldg. K)($20,000) (Conceptual Approval) 18 lC!N_INR_1►1RMA011r/ i I',J ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 A FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: July 30, 2014 Subject: FY2015 Capital Improvement Program (CIP) & Maintenance Management Plans CIP Project Budget Maintenance Project Budget FY10 Year Forecasts PLANNING OVERVIEW 1. Strategic Plan (2008) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 122.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) Chapter 1.2.2.2 Strategies 1. Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually. (Strategic Plan 2008) Summary Report, Page 4) 2. Five -Year Recreational Master Plan 2013-2017 a) Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements in parks and facilities. (Recreation Plan 2013-2017, Chapter 9: Page 12) 1. Action 2.1.F: Use the results of park master planning and facility planning to guide CIP/MM forecasts (Chapter 9: Page 12) 2. Action 2A.G: Continue to hold annual CIP/MM forecast meetings to inform development of forecasts (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Objective 2.2.: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 3. Park vision and facility concepts a) Not applicable 4. Capital/Maintenance Management Plan (FY2015 — FY2025) a) Budget History: 1. Completed as part of the Annual Budget Review Process 2. Began forecasting 15years in FY2010 3. FY2015 CIP and Maintenance Project Forecast has changed from a 15 year projection to a 10 year projection to align with the following fiscal and OCPRC practices; a. 10 year Park Master Planning b. 10 year Strategic Master Planning C. 10 year Mileage Renewal 19 Page 2 b) FY2015 Capital Improvement Program Budget (Refer to Attached CIP Management Plan, Page 11) 1. 34 Proposed' Projects $ 6,674,335.00 a. (7) Design/Engineering $ 200,000.00 b. (23) Construction Projects $ 5,837,335.00 C. (4) Replacement Programs $ 637,000.00 2. In -Progress Projects (Carry-over) $ 2,477,160.00 c) FY2014 Maintenance Program Budget (Refer to Attached Maintenance Management Plan, Page 93) 1. 13 Proposed' Projects $ 1,482'500.002 a. (2) Design/Engineering $ 57,500.00 b. (4) Construction Maintenance $ 75,000.00 C. (5) Maintenance Programs $ 890,000.00 d. (2) Natural Resource Programs $ 460,000.00 d) FY2015 — 2025 Capital Improvement Program 10 Year Forecast (Refer to Attached CIP Forecast, Pages 60-91) e) FY2015 — 2025 Maintenance Program —10 Year Forecast (Refer to Attached Maintenance Forecast, Pages 112-119) 5. 2006 ADA Assessment Report a) Not applicable at this time PROJECT OVERVIEW 1. a) b) c) FY2014-15 year CIP & Maintenance Management Plans (Need): Management Plan and Forecast Purpose: 1. In an effort to continue to improve, maintain and manage over 230 park facilities, buildings and structures within the 13 Oakland County Parks, staff continues to improve the identification and forecasting of both capital and maintenance projects. 2. As part of an improvement, staff has reduced the number of forecasted years from 15 to 10, primarily to align with county fiscal practices. 3. These management plans are based on master plans, public need and staff recommendations. Considerations: 1. Implementing and aligning fiscal practices with the County's Fiscal Services and Management/Budget Departments 2. Defining, clarifying and improving Commission approval processes. 3. Staff's typical project budgeting practice includes; a. Design/Engineering Fiscal Year 1 b. Construction Fiscal Year 2+ Capital and Maintenance Management Programs: 1. Capital Management Programs a. Pavement replacement b. Roofing replacement c. Building Equipment Replacement • Aka; Heating, ventilation and air-conditioning (HVAC) equipment replacement d. Fence Line Replacement • New for FY2015. 2. Maintenance Programs a. Pavement repair b. Carpet/flooring repair/replacement c. Interior/exterior painting d. Window/door replacement e. Natural resources ' Upon Commission Approval on September 4, 2014, 'Proposed' projects will become 'Active' staff projects that will follow typical Commission approval procedures. 2 This amount is budgeted under the Facilities Maintenance (FM) budget center, #730789 General Program Administration. 20 Page 3 f. ADA Transition Plan • New for FY2015 2. Design/Engineering Consultants & Construction Managers a) Prime Design Consultants — Not applicable b) Construction Managers: 1. Staff utilized both George W. Auch and Frank Rewold & Son's to review each projects initial scope of work and assist staff in validating the initial construction budget. a. Design/engineering is based upon 10% of identified construction budget. b. Final design program is verified during the Conceptual Design Development Phase, resulting in a refined project budget representing total project costs, including design/engineering, permits, fees construction, etc. 3. Previous discussions/agenda dates a) Commission Budget Workshop —April 23, 2014 4. Funding considerations a) Alternative funding opportunities 1. Typically the Project Status of 'Pending' within the propose fiscal year, indicates that the project is budgeted however not authorized for completion until a grant, partner or sponsorship agreement has been approved. 2. Staff continues to explore alternative funding opportunities, as applicable to all projects. b) Contract opportunities 1. For efficiency, staff utilizes existing county contracts for design/engineering of construction and maintenance projects, when these design/engineering fees are under the following amounts; a. Design/Engineering & Construction - $50,000 2. Existing contracts with our construction managers are utilized when projects are over the $50,000. 3. Any Design/Engineering or Construction project over $100,000 requires Commission approval. c) Source of additional funds 1. If a project budget is validated during the Conceptual design process and is conceptually over the originally approved fiscal year budget, the source of additional funds is allocated from the Net -Position Unrestricted Funds. a. This requires Commission approval. 5. Management Plan Review Timeline (FY2016 Budget): a) Annual Review Meetings with Park Staff August/September/October 2014 b) Update Project Database November 2014-January 2015 c) Administrative Review February/March 2015 d) Commission Budget Workshop April 2015 e) Conceptual Commission Approval August 2015 f) Final Commission Approval September 2015 6. Fiscal Considerations: a) Revenue: 1. Not applicable at this time b) Expenditures: 1. Not applicable at this time c) Anticipated Annual Depreciation (beginning in FY2015): 1. Not applicable at this time d) Life -cycle of Facility: 1. Not applicable at this time e) Cost Recovery Goals 1. Not applicable at this time 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Not applicable at this time b) Current/Potential Patrons 1. Not applicable at this time 21 Page 4 c) Direct/Indirect Competition 1. Not applicable at this time d) Current/Potential Programs & Services 1. Not applicable at this time ATTACHMENTS - FY2015 CIP & Maintenance Management Plans and 10 Year Forecasts STAFF RECOMMENDATION Staff recommends approval of the attached management plans and further recommends proceeding with the proposed projects for fiscal year 2015. Further Commission approval is required for individual projects over $100,000.00; therefore staff is presenting these projects for conceptual budgetary approval. MOTION Move to approve the proposed Oakland County Parks and Recreation Capital Improvement and Maintenance Management Plans for Fiscal Year 2015. 22 V QIW.1l\1111116.01r1\Iad �=1;i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 B--1 BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: July 29, 2014 Subject: Oakland County 4H Fair Association Temporary Use Permit and Request to Sell Alcohol on OCPR Property - Demolition Derby Figure 8 State Championship on September 6, 2014 INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPR property from the Oakland County 4H Fair Association. Oakland County 4H Fair Association will be hosting a beer sales tent at the Demolition Derby Figure 8 Race Championships at Springfield Oaks County Park September 6, 2014, with a rain date of September 7, 2014. Craft beer tents at these types of events have been very successful at drawing visitors to the event as well as raising money for local charities. The craft beer sales will be within the Arena. Per OCPR rules, the Oakland County 4H Fair Association will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel, Risk Management and the State of Michigan. ATTACHMENTS • Letter of Request from Oakland County 4H Fair Association to sell alcohol on OCPR property • Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve both the 1.) Sale of alcohol on OCPR property and 2.) The corresponding Temporary Use Permit for a beer tent at the Demolition Derby Figure 8 Race Championships at Springfield Oaks County Park September 6, 2014. MOTION Move to approve both the 1.) Sale of alcohol on OCPR property and 2.) The corresponding Temporary Use Permit for a beer tent at the Demolition Derby Figure 8 Race Championships at Springfield Oaks County Park September 6, 2014, with a rain date of September 7, 2014. 23 JUL-18-2014 14:25 FROM:OAKLAND CTY FAIR 12186344237 TO:12489759556 P.3 Oakland County Fair Association 12451 Andersonvllle Rd., PO Box 365 Davisburg, Mf 48350 248-634.8830 w —v a& kfalruce Oakland County Parks and Recreation 2800 Watkins Lake Rd Waterford, MI 48328 July 18, 2014 Dear Oakland County Parks & Recreation Commissioners, On behalf of the Oakland County Fairboard I am writing to ask permission to sell beer & wine at the September 6, 2014 State Champlonship Figure 8 at Springfield Oak Activity Center, We would work with staff to make sure Insurance and all other requirement would be met. Sincerely, i,C Scramiin General Manager Oakland County Fair I 24 OZAKLAND COUNTY PARKS Temporary Use Permit _ , com The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Oakland County 4H Fair Association Name of Entity or Person ("Permittee"): Oakland County 4H Fair Association Address: 12451 Andersonville Road, Davisburg, MI 48350 Contact Person: L.C. Scramlin Telephone Number: 248-634-7899 E-Mail Address: info@oakfair.org For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Propertv. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location : Springfield Oaks County Park - Upper Arena (hereinafter collectively "Property"). 1.2. Event/Activity: Beer tent sales at Demolition Derby event at Springfield Oaks County Park — Upper Arena. 1.3. Address: 12451 Andersonville Road, Davisburg, MI 48350 1.4. Date(s)/time(s) of use: 8:00 a.m. — 9 p.m. Saturday, September 6 (with a rain date timeframe of 8:00 a.m. — 9:00 p.m. Sunday, September 7). 1.5. Fees: As this activity is part of an existing event, there is no fee for this permit. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the Property in the same condition that Permittee found it - clean and free of all trash. 2. Permittee Responsibilities. Page 1 of 4 25 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Propertv. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Propertv. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the Page 2 of 4 26 state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. 5. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. Page 3 of 4 27 10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 4 28 EXHIBIT A INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. a. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 — Personal & Advertising Injury Limit $1,000,000 —Prod ucts/Com pleted operations $ 10,000 — Medical Expense (Any One Person) $2,000,000 — General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this contract) b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each occurrence. c. Workers Compensation Insurance: with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland (1) All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. (2) The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. Page 1 of 2 29 (3) Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the Vendor. (4) All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. (5) All insurance policies, must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. (6) Permitee shall require their contractors or sub -contractors not protected under the Permittee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of the Permittee in this Permit. (7) Certificates of insurance must be provided no less than ten (10) days prior to the event and use of the Property stated in Paragraph 1 and must bear evidence of all required endorsements and clauses. (8) All policies of insurance required in this Permit shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 2 of 2 30 I-JGI:IR_1►1RM00i041\1 �.1;i►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 B--2 BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: July 29, 2014 Subject: Oakland County 4H Fair Association Temporary Use Permit and Request to Sell Alcohol on OCPR Property - Handcrafters Unlimited Show on September 27-28, 2014 INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPR property from the Oakland County 4H Fair Association. Oakland County 4H Fair Association will be hosting "saloon" style craft beer sales at the Handcrafters Unlimited Show at Springfield Oaks County Park September 27-28, 2014. Craft beer tents at these types of events have been very successful at drawing visitors to the event as well as raising money for local charities. The craft beer sales will be in the Livestock Barn. Per OCPR rules, the Oakland County 4H Fair Association will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel, Risk Management and the State of Michigan. ATTACHMENTS Letter of Request from Oakland County 4H Fair Association to sell alcohol on OCPR property • Temporary Use Permit STAFF RECOMMENDATION The staff recommends the Commission approve both the 1.) Sale of alcohol on OCPR property and 2.) The corresponding Temporary Use Permit for the use of the Livestock Barn at Springfield Oaks County Park to host a beer tent at the Handcrafters Unlimited Show September 27-28, 2014. MOTION Move to approve both the 1.) Sale of alcohol on OCPR property and 2.) The corresponding Temporary Use Permit for the use of the Livestock Barn at Springfield Oaks County Park to host a beer tent at the Handcrafters Unlimited Show September 27-28, 2014. 31 Oakland County Pair Association IZ451 Andersonvllle Rd., PO Box 365 Davisburg, MI 48350 248.634.8830 www,oakfair,orq Oakland County Parks and Recreation 2800 Watkins Lake Rd Waterford, MI 48328 July 18, 2014 Dear Oakland County Parks & Recreation Commissioners, On behalf of the Oakland County Fairboard I am writing to ask permission to sell beer & wine at the September 27.28, 2014 Handcrafter Event at Springfield Oak Activity Center. We would work with staff to make sure insurance and all other requirement would be met. Sincerely, LC Scramlin General Manager Oakland County Fair T'd 999GV-G9t72T:0l L22t+298t72T 'IIdd AiO ONN-INUO:1-IMIJ tbS:EO t7TOE-22--inf 32 �AKLAND COUNTY PARKS Temporary Use Permit The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Oakland County 4H Fair Association Name of Entity or Person ("Permittee"): Oakland County 4H Fair Association Address: 12451 Andersonville Road, Davisburg, MI 48350 Contact Person: L. C. Scramlin Telephone Number: 248-634-7899 E-Mail Address: info@oakfair.org For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location : Springfield Oaks County Park - Livestock Barn (hereinafter collectively "Property"). 1.2. Event/Activity: "Saloon" beer sales tent at the Weekend in the Country Handcrafters Show. 1.3. Address: 12451 Andersonville Road, Davisburg, MI 48350 1.4. Date(s)/time(s) of use: 8:00 a.m. on Friday, September 26t" to 9:00 P.M. on Sunday, September 28t" 1.5. Fees: As this activity is part of an existing event, there is no fee for this use. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the Property in the same condition that Permittee found it - clean and free of all trash. 2. Permittee Responsibilities. Page 1 of 4 33 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Propertv. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Propertv. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the Page 2 of 4 34 state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. 5. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. Page 3 of 4 35 10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAM E: TITLE: DATE: 6091LIl_VIIhL'U Page 4 of 4 36 EXHIBIT A INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. a. Commercial General Liabilitv Insurance: with the following minimum limits: $1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 — Personal & Advertising Injury Limit $1,000,000 — Products/Completed operations $ 10,000 — Medical Expense (Any One Person) $2,000,000 —General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this contract) b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each occurrence. c. Workers Compensation Insurance: with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland (1) All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. (2) The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. Page 1 of 2 37 (3) Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the Vendor. (4) All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. (5) All insurance policies, must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. (6) Permitee shall require their contractors or sub -contractors not protected under the Permittee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of the Permittee in this Permit. (7) Certificates of insurance must be provided no less than ten (10) days prior to the event and use of the Property stated in Paragraph 1 and must bear evidence of all required endorsements and clauses. (8) All policies of insurance required in this Permit shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of AN or greater. Page 2 of 2 38 1*-1G1:1N_1N1%1M91��►1■1��t��►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 Br3 BUSINESS DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Business Development Representative Submitted: July 29, 2014 Subject: Clarkston Community Historical Society Temporary Use Permit and Request to Sell Alcohol on OCPR Property — Barn Dance at Ellis Barn October 18, 2014 INTRODUCTION AND HISTORY Attached is a Temporary Use Permit for the Clarkston Community Historical Society for a barn dance at the Ellis Barn on Saturday, October 18, 2014. This fundraiser event will include the sale of local Michigan beer and wine, as well as live music, food and square-dancing. As a non-profit organization, the Historical Society will be the non-profit pulling the liquor license for the event as well as hosting the event, therefore only one permit is needed. Per OCPR rules, the Clarkston Community Historical Society will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel, Risk Management and the State of Michigan. ATTACHMENTS • Letter of Request from Clarkston Community Historical Society to sell alcohol on OCPR property • Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve both the 1.) Sale of alcohol on OCPR property and 2.) The corresponding Temporary Use Permit for a barn dance at the Ellis Barn on October 18, 2014. MOTION Move to approve both the 1.) Sale of alcohol on OCPR property and 2.) The corresponding Temporary Use Permit for a barn dance at the Ellis Barn on October 18, 2014. 39 0712312014 17:22 Advanced counseling Services PC (FAX)12489222304 P.0021002 LARKSTON COMMUNITY HISTORICAL m S rt & HERITAGE MUSEUM 'July 23, 2014 Mr, Gerald A. Fisher Chairman Oakland County Parks, and Recreation Commission 2800 Watkins Lake Road Waterford, MI.48328 Chairman Fisher and 0CPR Commissioners: The Clarkston Community Historical Society is excited to hold the first ever barn dance at the Ellis Barn this fall, October 18, 2014. We are planning on live music, a barbeque dinner from Clarkstan's Woodshop and hopefully selling Michigan wines and craft beers. We are writing to respectfully ask your permission to sell alcohol on Commission property as part of our event. We believe the addition of local spirits will complement this evening of dancing and socializing at the barn. From our historical perspective, we are thrilled to showcase the Ellis Barn as well as the Clarkston history behind it. We hope you share In our excitement. Sincerely, Jennifer Arkwright President and the Board of [directors Clarkston Community Historical Society ...l t``• ' •• a ` Vk .nr..i . f,... '.m(';�.'A•)x.•.....,.. �.As?11£S.�r • .rr , t i ! ......... { ,: )• ? I , � moo: off%w• N•.r`izU"r. i � �...... .:.1�:�................................... .{ ................... - £ v ........ •?�h._...i4 • E •• `£_ T w U. �fi; fi ¢# SS�N'?:''%•. ., �':.�:• a� &lii� $: ; .e:.!............ .... ....................... ' i .•, •raa,.(r,.t•_t .• s>;grtii i i<tii :r,•i:i?i,£ 3>!:,( F'ii::'S<: h RAW.F!E t.,+c�ST,v�),�r ti�3 :i�;'t>11IT 0 Ni ,irib'sx ,,...,.,.,..,.,., ! 3rss• --y : +�i$�SId.';lcj k£% 3�-,.. IF:' :: Z� . ta;�ii E , # BUJ o� ?N RUAO j r 4f7K T4N,t: 'r�s3 4834Fr150i£;"t} 24Q.922i027'd4 ; it3LAhkJ�tbNH19TORIGAt.dR; ,. .:,..,::.... ;,,•:,:.,.,:;:::;ec!,t£• d£�-Z..,e t!,r: ,....... ..... •,,:4. •�� . •_._..-v.,..x..x...................... .. ,.tea. .. . r , .:,.'::......,.,,, ..;.»,: ..... .. .. ., ...... . 40 -AKLAND COUNTY PARKS Temporary Use Permit D _ The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): Clarkston Community Historical Society Address: 6495 Clarkston Road, Clarkston, MI 48346 Contact Person: Jennifer Arkwright Telephone Number: 248-922-0270 (248-342-9837 cell) E-Mail Address: jen.arkwright@yahoo.com For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location : Ellis Barn at Springfield Oaks County Park (hereinafter collectively "Property"). 1.2. Event/Activity: Barn Dance Fundraiser Event including food, beer and live music. 1.3. Address: 12451 Andersonville Road, Davisburg, MI 48350 1.4. Date(s)/time(s) of use: 8 a.m. Saturday October 18th —10:00 a.m. Sunday October 19th 1.5. Fees: $2,000 to be paid by July 31, 2014. The fee shall be paid by check, made out to the "County of Oakland" and sent to: Oakland County Parks and Recreation, Attention: Melissa Prowse, 2800 Watkins Lake Road, Waterford, Michigan, 48328. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the Property in the same condition that Permittee found it - clean and free of all trash. 2. Permittee Responsibilities. Page 1 of 4 41 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the Page 2 of 4 42 state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. Severabilitv. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. Page 3 of 4 43 10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAM E: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 4 44 EXHIBIT A INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. a. Commercial General Liabilitv Insurance: with the following minimum limits: $1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 — Personal & Advertising Injury Limit $1,000,000 —Prod ucts/Corn pleted operations $ 10,000 — Medical Expense (Any One Person) $2,000,000 — General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this contract) b. Liquor Legal Liabilitv insurance: Liquor Liability insurance with a limit of $1,000,000 each occurrence. c. Workers Compensation Insurance: with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland (1) All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. (2) The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. Page 1 of 2 45 (3) Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the Vendor. (4) All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. (5) All insurance policies, must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. (6) Permitee shall require their contractors or sub -contractors not protected under the Permittee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of the Permittee in this Permit. (7) Certificates of insurance must be provided no less than ten (10) days prior to the event and use of the Property stated in Paragraph 1 and must bear evidence of all required endorsements and clauses. (8) All policies of insurance required in this Permit shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of AN or greater. Page 2 of 2 46 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 C FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer Submitted: June 18, 2014 Subject: Waterford Oaks Design Competition Master Plan Staff is preparing a Request for Qualifications (RFQ) to select a master planning team for Waterford Oaks. A design competition is proposed to select the design team. Three teams will be invited to submit a preliminary design and narrative based on their RFQ submissions. Each team will be compensated for their design, and the winning team will negotiate a contract to become the park's master planner, and perhaps master designer. All design submissions will become the property of the Oakland County Parks and Recreation Commission (OCPRC). The selected team will build on the Park Vision and Facilities Concepts already developed in-house to design a complete master plan for the entire park. Staff is working with Leon Younger of PROS Consulting to incorporate enterprise management into the RFQ and design process. At the May, 2014 Commission meeting the Commission requested additional information from Leon Younger regarding his specific involvement in the compensated design competition process. The following additional examples are offered in response: Oklahoma City Parks and Recreation o Central Park o Five participating teams o $10,000 compensation to each team 0 2011 o The city wanted to develop a central park site in downtown Oklahoma City. Hargreaves Associates out of San Francisco was hired to do the project. Leon was on a local architect team that took second. Project is designed and funding is being secured now. Project cost is 60 million dollars. PROS was hired to do the systems master plan in 2013 for Oklahoma City which included elements of the park CityArchRiver Foundation and the National Park Service o Three participating teams o $75,000 compensation to each team o 2013 o Michael Van Valkenburgh and Associates won the project. PROS was not on a team but was hired to develop the Business Plan, Strategic Plan and Maintenance Operations Plan for the site working with the architect hired by CityArchRiver Foundation. Project cost is 270 million dollars for the redevelopment of the arch grounds and museum for the 50 year celebration in 2016 Trinity River Project o Dallas, Texas o Five participating teams o $25,000 compensation to each participating team o 2010 o The team that won the project was WRT out of Philadelphia. PROS was on Jacob's team. PROS was hired to develop the business plan for the site after they design was completed 47 Page 2 Washington DC Parks 0 11t" Street Bridge Project o Ongoing o Number of participating teams to be determined o $25,000 compensation to each participating team 0 Development and programming of an abandoned bridge over Hudson Bay A draft RFQ has been developed and staff requests at least one Commission member become part of the RFQ and Design Competition Evaluation Team. The evaluation team will finalize the RFQ prior to it being issued. As discussed and indicated in previous Commission meetings, the compensated design competition process has been used by many agencies for several decades, including OCPR itself in 2002. The American Institute of Architects (AIA) published a guide to the design competition process in 1988, and has helped oversee competitions in an official capacity since at least 1870. The compensation awarded each competitor is not an additional investment in the project by the OCPR Commission. If one designer was selected without a competitive process, they would be compensated to do the same initial design. The OCPRC would only receive one design, though, and also may invest more to have the design completed on a consultant's typical hourly basis than the total proposed competition award. The OCPRC also has the option to host an uncompensated design competition, though typically RFQs for these competitions typically attract fewer and less qualified firms, which may lead to a larger investment once a consultant is selected in order to ensure the OCPRC's needs are met. STAFF RECOMMENDATION Staff recommends proceeding with the finalization and release of the RFQ for a compensated design competition for Waterford Oak's master plan. MOTION Move to approve the finalization and release of the Request for Qualifications (RFQ) for a compensated design competition for Waterford Oak's Master Plan and award up to $15,000 to each of three teams and up to a $45,000 total amount, subject to negotiations with the respondents. 48 lCl_I:1_1►1R1��1��N��/�t���l� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 201.4 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Donna Folland, Project Advisor for Planning Subject: Golf Course Park Master Planning: Phase I Commission Review INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 D BS&D The Park Master Planning Process is designed to provide staff, park users, the public and decision -makers with a clear understanding of the desired character and future direction of individual parks within the Oakland County Parks system. Each park's resulting Park Master Planning Document provides the Oakland County Parks and Recreation Commission with a framework for making decisions regarding capital improvements, operating budgets, and other actions requiring Commission approval. Information on community and market characteristics, site details and accessibility within the Park Master Planning Document will assist staff with the development of operational plans, design documents, and project proposals. The Park Master Planning Process was developed by Planning staff in partnership with the Parks Commission. This six -step process has well-defined deliverables, identifies appropriate public engagement methods and tools, and provides opportunities to report results to and request input from the Parks Commission. Phase I of the Park Master Planning Process entails the development of baseline documentation and a public engagement plan by staff. At the end of Phase I, the Public Engagement Plan is submitted to the Parks Commission for review and authorization for staff to launch public engagement is requested. ATTACHMENTS A preliminary version of Chapter 4 — Public Engagement is provided with the August 6 Commission materials. This document contains the Public Engagement Plan for Independence Oaks. A preliminary version of Chapter 2 — Park Analysis will also be available online after August 1 at httr)://www.destinationoakland.com/i)lanninq STAFF RECOMMENDATION Staff requests Commission comment on the document provided and requests authorization to launch public engagement and proceed to Phase II of the Park Master Planning Process. MOTION Move to authorize staff to launch public engagement at Oakland County Parks' Golf Courses (Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks and White Lake Oaks) and proceed to Phase II of the Park Master Planning Process 49 Chapter 4: Public Engagement —Golf Park Master Planning Process Phase Prepared for the Oakland County Parks and Recreation Commission August 6, 2014 Donna Folland, Project Advisor for Planning—follandd@oakRov.com Glen Oaks Golf Course and Conference Center City of Farmington Hills Red Oaks Golf Course City of Madisoi Lyon Oaks Golf Course and Conference Center W Township J Springfield Oaks Golf Course eld Township White Lake Oaks Golf Course and Conference Center White Lake Township 50 Co me nts PublicEngagement Philosophy.....................................................................................................................................3 PublicEngagement Consultants....................................................................................................................................3 Public Engagement Process and Plan............................................................................................................................3 Phase I Pre -Planning / Public Engagement Plan............................................................................................................5 Phase II Inventory and Analysis /Survey Collection Process.........................................................................................6 References..................................................................................................................................................................... 7 ExhibitA — User -Intercept Survey..................................................................................................................................8 51 Public Engagement Philosophy The Oakland County Parks and Recreation Commission invite the public and stakeholders to contribute to the Park Master Planning Process and will consider public and stakeholder input in the decisions they make about the park. On behalf of the Parks Commission, staff extend this invitation through the entire planning period, with structured opportunities for public engagement featured at each phase of the Master Planning Process. Staff is committed to providing participants with the information they need to participate and communicating back to them how their input has affected decisions. The public is defined as the residents of Oakland County, as well as both current and potential users of park and recreation services. Stakeholders are defined as individuals and groups with a specific interest in the park. Examples include: local community elected officials and staff; state and county agencies; recreational user groups; land conservation and watershed groups; businesses and their employees; and other recreational providers. The mission of the Parks Commission is relevant to all the residents of Oakland County. It is important to understand the individual park both locally and in relation to the entire Parks system and to plan for the park's future within the context of the recreational needs of all of Oakland County. Therefore many of the public engagement opportunities involve park users and others who are potentially affected by or interested in a decision, while other opportunities seek input on a county -wide basis — including those who do not currently use the park. A variety of public engagement methods are used with the intent of welcoming a diverse array of people and interest groups to participate. Public Engagement Consultants The Oakland County Parks and Recreation Commission engaged the University Outreach Department of the University of Michigan -Flint to guide staff in the development of processes and tools that will increase collaboration with the public in park planning. UM Flint University Outreach consultants collaborated with the Park Master Planning Team to develop the Public Engagement Plan; provided staff training, coaching and quality control; and assisted with data analysis and reporting. Public Engagement Process and Plan The Public Engagement Process employs a variety of strategies and mechanisms to engage park users, stakeholders and the public throughout the Park Master Planning Process. The process has three main objectives: 1. Gather information from multiple public input sources (user groups, day users, stakeholders) through multiple channels (surveys, interviews, focus groups) regarding park users' experiences and perceptions 2. Fully understand public issues, concerns, and opportunities regarding Oakland County Parks and how it informs and impacts the master planning process 3. Determine best strategies and mechanisms to share information with the public and involve the public in decision -making and provide a framework for gathering future public input The four phases of the Public Engagement Process parallel the phases of the Park Master Planning Process. Each phase has an associated set of tools and techniques. Table 1 shows the parallel four phases of the two processes. 52 Table 1: Public Engagement Plan for OCPR Golf Courses Park Master public Engagement Public Engagement Tools and Planning Task Techniques Process Phase Phase I. Pre -Planning Phase II. Inventory and Analysis Phase III. Concept Development Phase IV. Concept Refinement Public Engagement Plan Consult with staff to learn about the park and create a timeline with selection of appropriate public engagement tools and techniques Park Planning Surveys Consult with the public on their satisfaction and wants for each park Targeted Public Engagement Engage public to envision future use and improvements of the park Public Comment on Draft Plan Collaborate with park -users on which visions and concepts to put forth in the final park master plan ■ Baseline research ■ Determination of timeline and tools ■ Determination of sample size targets ■ Park user intercept surveys administered at points of contact in each park that have been identified as high -use or high traffic areas. Examples include parking lots, concession sales, and equipment rental areas. ■ Post -implementation evaluation to identify which strategies worked well and what changes need to be made to increase success ■ Identification of which target audiences, if any, need further engagement ■ On -site focus groups, one-on- one interviews, and formal user focus groups with target audiences identified in Phase II ■ In-depth interactive forums engaging interested individuals regarding the park visioning and concepts designs ■ Online public comment and input on the draft master plan. Public Engagement Implementation Timeline at OCPR Golf Courses ■ May — July 2014 Prepare preliminary drafts of: Park Analysis, Community Context, Public Engagement, and Market Analysis ■ August 2014 Phase I Report to Commission Deliverable: Preliminary Chapter4 —Public Engagement with draft public engagement plan and timeline ■ August —September 2014 Implementation of Golf Course user intercept surveys ■ September — October 2014 Data Entry and Analysis ■ October — November 2014 Online Park Planning Survey— all parks ■ November2014 Identification of target audiences to engage when golf courses re- open in spring ■ January 2015 Phase 11 Report to Commission Deliverable: updated Chapter 4— Public Engagement May —June 2015 Engagement of target audiences identified in Phase II ■ June —August 2015 Design of interactive forum ■ August 2015 Online public comment ■ September — October 2015 Open house or other type of interactive forum 53 Phase I Pre -Planning / Public Engagement Plan Baseline Information Oakland County Parks and Recreation owns and manages golf courses in five parks: Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks, and White Lake Oaks. Please See Chapter2 — Park Analysis for detailed descriptions of each golf course. Oakland County Parks Planning staff developed the park -use intercept survey instrument and timelines in consultation with the following staff: ■ April 2014: Initial consultation with UM Flint — University Outreach public engagement consultant (Leyla Sanker) and Parks staff (Donna Folland, Stephanie Mackey, Paul Simpson, and Darlene Rowley) to launch public engagement planning ■ 7/2/2014: Darlene Rowley — Golf Revenue Supervisor for Red Oaks, Springfield Oaks and White Lake Oaks ■ 7/3/2014: Paul Simpson — Golf Revenue Supervisor for Glen Oaks and Lyon Oaks ■ 7/3/2014: Sue Wells — Operations Manager ■ 7/8/2014: Administrative Management Team (AMT) — Dan Stencil, Sue Wells, Mike Donnellon, Terry Fields, Tom Hughes and Jim Dunleavy ■ 7/8/2014: Resource Development Team — Melissa Prowse, Becky Stepp and Linda Hegstrom At the time of Phase I review — planning staff are in the process of visiting each golf course to continue development of baseline documentation and public engagement plans in collaboration with park supervisors and crew chiefs. Past Public Engagement Parks staff engages with the public on a daily basis per customer service requirements and culture of the park. The majority of this engagement is at an informal level but equally important for sound management of the park and its facilities. A countywide survey was conducted in 2010 (OCPRC, 2013). Relevant major survey findings include: Visiting Oakland County Parks and Recreation Sites: The Oakland County parks and recreation sites visited by the highest percentage of households during the past 12 months are: Independence Oaks Park (17%), Addison Oaks Park (12%), Waterford Oaks Park (11%), Glen Oaks Golf Course (10%), and Red Oaks Water Park (10%). Recreation Facilities Used at Oakland County Parks: The recreation facilities used by the highest percentage of households at Oakland County Parks and Recreation Commission parks during the past 12 months are: walking, hiking, and biking trails (40%), picnicking areas (25%), nature trails (19%), swimming beaches and areas (19%), waterparks and waterslides (18%), and 18-hole Rolf courses (18%). Most Important Parks and Recreation Facilities: Based on the sum of their top four choices, the parks and recreation facilities that households rated as the most important are: walking, hiking and nature trails (50%), picnicking areas and shelters (19%), hard surface trails (19%), and 18 and 9-hole golf courses (17%). Facilities Participated in Most Often at Oakland County Parks and Recreation Facilities: Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18 and 9-hole golf courses 16% , and children's playgrounds (14%). 54 Phase II Inventory and Analysis / Survey Collection Process Park -User Intercept Surveys Surveys will be implemented at the individual golf courses at the Pro -Shops by golf course staff and volunteers. The staff and volunteers will be designated by the golf revenue and park supervisors. Selection of staff will vary from golf course to golf course. Surveys will be collected in a two-hour window each day, with the window varying from day-to-day for the purpose of surveying a variety of types of golfers. Sample size targets are determined using the participant statistics were from the FY2012-13 Monthly Participation Data Report (cite). Sample Size was determined using Raosoftl, with 5% margin of error, 95% confidence level and 50% response distribution. Table 2: Usage and Sample Size Participants in Target Sample Participants in Target Sample Average Target Park August Size in August September Size in Sept August and Average 2012-13 2014 Average 2012-13 2014 September Glen Oaks (rounds) 3,921 350 2,981 341 346 Lyon Oaks (rounds) 4,185 352 3,211 344 348 Lyon Oaks (range) 1,650 312 2,647 336 324 Red Oaks (rounds) 1,554 309 1,059 283 296 Springfield Oaks (rounds) I 3,668 348 I 3,007 341 345 White Lake Oaks (rounds) 4,089 352 2,982 341 347 TOTAL I 2,006 Survey Training will be conducted at the individual golf courses the week before the surveys are launched. Donna Folland and Jillian Carps, Summer Business Assistant, will conduct the training. Staff and volunteers to be trained will be selected by Golf Revenue Supervisors and Park Supervisors. Table 3: Training Schedule - preliminary Sat Sun Mon Tues Wed Thurs Fri 8/14 8/15 8/11 8/12 8/13 Aug 9-15 Time TBD Time TBD Time TBD Time TBD Time TBD Springfield White Lake Glenn Oaks Lyon Oaks Red Oaks Oaks Oaks Planning staff will assist with the first day of survey collection at each golf course. Therefore the surveys will be launched on a staggered schedule to enable planning staff to be present at each launch. The surveys will run for 4 weeks (28 days) in order to reach the sample size target for each golf course. 1 www.raosoft.com/sami)lesize.html 55 Table 4: Survey Schedule - preliminary Sat Sun Week 1 Aug 16-22 Week 2 Aug 23-29 Week 3 Aug 30-Sept 5 Week 4 Sept 6-12 Week 5 Sept 13-19 8/23 10am-12pm ALL 8/30 5-7 p m ALL 9/6 3-5 p m ALL 9/13 1-3 p m ALL 8/24 11am-1pm ALL 8/31 9-11am ALL 9/7 4-6pm ALL 9/14 2-4pm LAST DAY Glenn Mon 8/18 2-4pm START Glenn 8/25 12-2p m ALL 9/1 10am-12pm ALL 9/8 5-7pm ALL 9/15 3-5pm LAST DAY Lyon Tues 8/19 3-5pm START Lyon 8/26 1-3pm ALL 9/2 11am-1pm ALL 9/9 9-11am ALL 9/16 4-6 p m LAST DAY Red Wed 8/20 4-6 p m START Red 8/27 2-4pm ALL 9/3 12-2pm ALL 9/10 10am-12pm ALL 9/17 5-7pm LAST DAY Springfield Thurs 8/21 5-7pm START Springfield 8/28 3-5pm ALL 9/4 1-3pm ALL 9/11 11am-1pm ALL 9/18 9-11am LAST DAY White Lake Fri 8/22 9-11am START White Lake 8/29 4-6pm ALL 9/5 2-4 p m ALL 9/12 12-2pm ALL Golf Courses Total hours 8 8 8 8 8 8 8 Total blocks 4 4 4 4 4 4 4 ■ Per Golf Course: 56 total hours for 4 weeks; up to 392 total surveys (6-7 surveys per hour; 13-14 surveys per time block) Collected surveys will be entered by Parks staff into an online Qualtrics survey entry form created by University Outreach staff. The quantitative software package, Qualtrics, allows for survey responses to be analyzed and aggregated as desired by staff from University Outreach and Oakland County. Survey data will be analyzed per golf course and also aggregated to encompass all OCPR golf courses. References OCPRC. (2013). Appendix E: Community Needs Survey. In Five -Year Parks and Recreation Master Plan 2013-2017. Waterford, MI: Oakland County Parks and Recreation. 56 Exhibit A — User -Intercept Survey Page 1 QAKLAND Survey ID # �111►1r1VANM Golf Course User Survey Oakland County Parks and Recreation is currently conducting park master planning for the golf courses at Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks, and White Lake Oaks county parks. This short survey was created to understand the perceptions and needs of Oakland County residents regarding the golf courses in Oakland County Parks. Information collected in this survey will help us develop the Park Vision and Facility Concepts 2016-2025 for the golf courses. 1. What factors do you consider when choosing a golf course? (Check all that apply) Affordability of golf Golf opportunities for youth Availability of 3- and 6-hole play Golf opportunities for women Availability of instruction Golf opportunities for seniors Availability of Disc Golf On -course services - restrooms, Availability of Foot Golf drinking water, beverage cart Availability of leagues Overall course conditions Availability of outings and scrambles Pace of play Barrier free access Pro Shop merchandise - quality and selection Beauty of golf course / scenic value Tee selection Clubhouse Tee time - availability Convenience of course location Tee time - ease of booking Driving Range Tee time - ease of booking Extended play lighting Other- please specify: Food service - quality, selection & service Friendliness & helpfulness of golf course staff Golf course design and layout 2. Which of the following describes you? (Check all that apply) Business/corporate outing golfer Oakland County resident/local player League player Travel league player Member of a golf club in the area Vacationer Not an Oakland County resident Other - please specify: Oakland Cnty Parks vehicle permit holder 3. How would you describe your golfing skill level? First -Time Player Advanced Beginner Expert Intermediate Non -Golfer 4. In the most recent golf season, which golf courses have you visited? Oakland County Parks Golf Courses Other Golf Courses Glen Oaks Other- please specify: Lyon Oaks Red Oaks Springfield Oaks White Lake Oaks 5. In the most recent golf season, how often have you visited an Oakland County Parks golf course? (see #4 above for a list of Oakland County Parks golf courses) Less than once a month I 2-4 times a week I 1-3 times a month More than 5 times a week Once a week Please fill out both sides of survey -Thank you! 57 Page 2 Survey ID If 1 6. How would you rate the following amenities and characteristics at THIS ;olf course? Poor JAvailability of information - website, emails, flyers Affordability of golf ITee time - availability ITee time - ease of booking Convenience of course location ITee selection Friendliness and helpfulness of golf course staff Barrier free access and parking Beauty of golf course / scenic value Helpfulness of signs - location and directional Parking lot Clubhouse - Pro Shop Pro Shop merchandise - quality and selection Rental equipment - pull carts, clubs Golf carts Practice areas Driving Range (Lyon Oaks only) Instruction and clinics League play - adults, juniors, women Open play Special events Golf course design and layout Maintenance and condition of bunkers Maintenance and condition of fairways Maintenance and condition of greens Maintenance and condition of roughs Maintenance and condition of tees On -course services - restrooms, drinking water, beverage cart Clubhouse - Restrooms Clubhouse -Grill Room Food service - quality, selection and service Food service - affordability Banquet/Conference Center Overall experience of golf course Overall maintenance of buildings and facilities Pace of play Sense of security and safety Overall value to Oakland County (Other, please specify: Fair Good Excellent I don't know Please fill out both sides of survey - Thank you! 58 Page 3 Survey ID # 7. What kinds of activities do you do when visiting THIS golf course? (Check all that apply) 18-hole course play Socialize 9-hole course play Solo play iDriving range Special events Take lessons and/or clinics Visit Pro Shop Eat at clubhouse Other - please specify: League play Practice S. Do you have any additional comments that you would like to share about THIS golf course? 9, Oo you have any suggestions for future activities, facilities, and/or Improvements at THIS golf course? Please fill out both sides of survey - Thank you! 59 Page 4 Survey ID # The Oakland County Parks system includes 13 parks throughout Oakland County. Oakland County Parks offer a wide variety of year-round recreation opportunities including camping, hiking, swimming, boating, golfing, picnicking, cross-country skiiing, ice skating and ice fishing. The Oakland County Parks system also includes 2 nature centers, 3 dog parks, 2 waterparks, 2 campgrounds, a BMX course, a disc golf course and 5 golf courses. 10. Which Oakland County Parks have you visited in the past 12 months? Addison Oaks Independence Oaks Springfield Oaks Catalpa Oaks Lyon Oaks Waterford Oaks Glen Oaks Orion Oaks White Lake Oaks Groveland Oaks Red Oaks Highland Oaks Rose Oaks 21. What is your overall perception of the Oakland County Parks and Recreation Commission park system? Excellent Good Fair Poor I don't know 12. What are the ways that you learn about Oakland County Parks and Recreation Commission Parks? Facebook Flyers in mail Newspaper Parks brochure Parks staff Parks website Radio Television Twitter Word of Mouth Other- please specify PLEASE TELL US A LITTLE BIT ABOUT YOURSELF - THANK YOU! 13. What is the ZIP code where you live? 14. What is your age? 15. What is your gender? Male Female We invite you to continue to participate in the park master planning process - please fill out a Guest Contact Request form and indicate your interests - Thank you! 16. Including yourself, how many people in your household are: Under 5 years (5-9 years 110-14 years 115-19 years 120-24 years I25-34 years 35-44 years 145-54 years 155-64 years (65+ years 145-54 years 155-64 years li 65+ years Please fill out both sides of survey - Thank you! 60 l GIARJ01R1110OJ►1�/ �.1 �i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: July 30, 2014 AGENDA ITEM NO. 9 Er1 ADMINISTRATION Subject: Independence Oaks North/Guest House - Residential Lease Agreement/Wonch INTRODUCTION AND HISTORY In April 2009, the Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. The property at Independence Oaks - North located at 10275 Sashabaw Road, is 1368 square feet, and has 1 bedroom with 1 bath. It was built in 1987. The house has been vacant since we obtained the property. It will be occupied by Cecilia Wonch and Tyler Williams. Cecilia is a part-time employee at Addison Oaks. We are requesting to move forward with a 5-year lease as standard practice for all residential property leases, with the standard terms for terminating the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel. This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its business practices and enable staff to operate more efficiently. ATTACHMENTS - Residential Lease —Wonch —Independence Oaks North - OCPRC Resolution for Residential Lease —Wonch —Independence Oaks North STAFF RECOMMENDATION The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for final approval. MOTION Move to adopt the resolution approving the Residential Lease with Cecilia Wonch and Tyler Williams for the Independence Oaks North Residential Property located at 10275 Sashabaw Road, Clarkston, MI 48348 for a 5-year term effective September 1, 2014, and forward to the Oakland County Board of Commissioners for final approval. 61 MISCELLANEOUS RESOLUTION IN RE: RESIDENTIAL LEASE — WONCH — INDEPENDENCE OAKS To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the County of Oakland is the owner of Independence Oaks County Park; and WHEREAS, a 1368-square foot house, identified as 10275 Sashabaw Road, Clarkston, MI 48348, is located on the grounds of Independence Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 10275 Sashabaw Road, Waterford, MI 48386 to Cecilia Wonch and Tyler Williams for a period commencing September 1, 2014 through December 31, 2019; and WHEREAS, under the terms and conditions of the attached Lease Agreement Cecilia Wonch and Tyler Williams will pay rent as follows: September 1, 2014 — December 31, 2015 $638.00 per month January 1, 2016 — December 31, 2016 $650.00 per month January 1, 2017 — December 31, 2017 $663.00 per month January 1, 2018 — December 31, 2018 $677.00 per month January 1, 2019 — December 31, 2019 $690.00 per month each month and pay all utility costs; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Cecilia Wonch and Tyler Williams. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Date: Moved by: Supported by: Ayes: Nays: 62 RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON. This Lease Agreement ("Lease") is entered into between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord"), by the through its statutory agent the Oakland County Parks and Recreation Commission ("OCPRC") and Cecilia Wonch & Tyler Williams ("Tenant") according to the terms and conditions set forth below. 1. Premises. Tenant leases from landlord the real property located at 10275 Sashabaw Road, Clarkston, MI 48348 is 1368 square feet, and has 1 bedroom with 1 bath and was built in 1987 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances provided by Landlord for Tenant's use. 2. Term. The term of this Lease shall be for five (5) years, beginning on September 1, 2014 and ending on December 31, 2019. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Tenant Monetary Obligations. 3.1. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: September 1, 2014 — December 31, 2015 $638.00 per month January 1, 2016 — December 31, 2016 $650.00 per month January 1, 2017 — December 31, 2017 $663.00 per month January 1, 2018 — December 31, 2018 $677.00 per month January 1, 2019 — December 31, 2019 $690.00 per month 3.2. The rent shall be paid by check or money order made payable to the "County of Oakland" and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing. 3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro -rated for such month, if the Lease is executed on another day than the first day of the month. 3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord's right to collect this additional rent shall be in addition to Landlord's right to take action under other provisions of this Lease for Tenant's default in paying rent. Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid 63 after the due date and payments to cover checks that have been returned for insufficient funds must be paid at the place designated for payment, by cashier's check, certified check, or money order. 3.5. During the term of this Lease, Tenant shall obtain and maintain comprehensive personal liability or tenant's form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 4. Use of Premises. 4.1. Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of Landlord: N/A Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1 Create any excessive noise or public nuisance; 4.2.2 Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord's insurance to be cancelled or premiums to increase; 4.2.3 Deface or damage any part of the Premises; 4.2.4 Change the locks or install any additional locks or bolts without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.5 Place a waterbed or other heavy article on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.6 Install any equipment or appliances that, in Landlord's opinion, would cause an unsafe conditions on or around the Premises; 4.2.7 Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to the surrounding properties; 4.2.8 Permit any flammable liquids or explosives to be kept on or around the Premises; and 4.2.9 Bring any animals on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.3 Tenant Duties. 4.3.1 To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This 4 64 shall include contacting and coordinating with police, fire or other agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. 4.3.2 Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 4.3.3 Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. 4.3.4 Landlord shall install smoke -detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke -detection device, except when necessary to replace the batteries 5. Use of Illeval Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 6. Condition of Premises. 6.1. Except as otherwise expressly stated herein or in an Amendment to this Lease, Tenant acknowledges that no representations were made by Landlord about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease. 6.2. Throughout the term of the Lease, Tenant shall keep the Premises in a good and clean condition and shall allow no waste of the Premises or any utilities. 6.3. Except for normal wear and tear, Tenants shall return the Premises to Landlord in the same condition as they were upon commencement of this Lease, including cleanliness. 7. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas/propane; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; (h) Internet; and (i) cleaning for the interior of the building located on the Premises. All accounts for utilities and services shall be in the name of Tenant. 8. Maintenance, Reuairs, and Damaae to Premises. 8.1. Landlord shall be responsible for snow removal and lawn/grounds services for the Premises. 8.2. Landlord shall provide repair and maintenance for the Premises and its parking lot or parking area, including but not limited to, building infrastructure, HVAC system, utility infrastructure, plumbing and electrical system. Tenant shall notify 65 Landlord, in a timely manner and without delay, when there is a need for repairs to the Premises. 8.3. Except for normal wear and tear to the Premises, Tenant shall be jointly and severally liable for any damage to the Premises or other property of Landlord that is caused by the acts or omissions of Tenant or Tenant's guests, including but not limited to broken glass and lost or broken keys. If damage occurs, Landlord or its agents shall make the necessary repairs and Tenant shall reimburse Landlord for all costs associated with the repairs. Such reimbursement shall be paid by Tenant within thirty (30) days of receiving an invoice from Landlord. If Landlord makes a claim and receives payment under its property insurance for damage to the Premises, then Tenant shall only be liable to Landlord for the amount of the deductible for the property insurance for the Premises. Landlord shall send an invoice to Tenant for the amount of the deductible and Tenant shall pay this amount within thirty (30) days of receiving the invoice. 8.4. To the extent permitted by law, Landlord and Landlord's agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant's personal property against such loss or damage. 9. Decorations and Alterations to Premises. Tenant shall not alter or decorate the Premises, including but not limited to, removing any furnishings Landlord provides to Tenant, driving nails into the woodwork, painting or using any adhesive material on the walls without prior written approval from Landlord. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. Landlord's approval of a particular decoration or alteration shall not be deemed consent to future decorations or alterations. 10. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 11. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Landlord and Landlord's agents shall have immediate access to the Premises in case of an emergency or if an emergency repair to the Premises is required. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises. Tenant shall allow Landlord or Landlord's agents to show the Premises to prospective tenants or purchasers at reasonable times during the sixty (60) days prior to the expiration of this Lease. 12. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's property from the Premises for a period of thirty (30) days, Landlord may immediately enter and redecorate the Premises without abatement of rent and proceed as if Tenant terminated this Lease. These acts by Landlord shall not affect Tenant's obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord's obligation to repair 4 66 the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 14. Termination of Lease. 14.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 14.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 14.3. Upon termination of this Lease, Tenant shall surrender the Premises to Landlord in the same condition they were upon commencement of Lease, normal wear and tear excepted. Upon termination of this Lease, Tenant shall also notify Landlord of the move -out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the "County of Oakland." 15. Default of Lease and Landlord's Remedies. 16.1 If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, Landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord's expenses for enforcing Landlord's rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord's obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord's remedies and allowed by statute shall be added to the amount of the arrearage. 16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any other person under Tenant's control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours' notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court 5 67 immediately after the entry of a judgment for possession. Tenant's initials: 16. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease for the Premises. Such tenancy shall be on a month -to -month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days' notice to Tenant. 17. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Cecilia Wonch & Tyler Williams 370 Nippigon Street Oxford, MI 48371 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 18. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 19. Whole Aareement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 20. Bindina Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 21. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 22. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 68 23. Effective Date. This Lease is effective on the date stated in Section 2. TENANT LANDLORD Date Date 69 lC*_1_JIN.1►1UWE01ai �I1111'k�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 To: Chairman Fisher and Commission Members AGENDA ITEM NO.9 Erg ADMINISTRATION From: Daniel J. Stencil, Executive Officer; Phil Castonia, Business Development Representative Submitted: July 30, 2014 Subject: Waterford Oaks Residential Lease Agreement/Rowland - Renewal INTRODUCTION AND HISTORY In April 2009, The Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. The property at Waterford Oaks located at 2866 Watkins Lake Road, is 759 square feet, and has 2 bedrooms with 1 bath. It also has a 2 car garage and a basement and was built in 1956. The house has been occupied by Ila Rowland for a number of years. Ila is a retired full time employee from Oakland County Parks. We are requesting to move forward with a 5-year lease as standard practice for all residential property leases, with the standard terms for terminating the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel. This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its business practices and enable staff to operate more efficiently. ATTACHMENTS - Residential Lease — Rowland — Waterford Oaks - OCPRC Resolution for Residential Lease —Rowland —Waterford Oaks STAFF RECOMMENDATION The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for final approval. MOTION Move to adopt the resolution approving the Residential Lease with Ila Rowland for the Waterford Oaks Residential Property located at 2866 Watkins Lake Road, Waterford, MI 48328 for a 5-year term effective January 1, 2015, and forward to the Oakland County Board of Commissioners for final approval. 70 MISCELLANEOUS RESOLUTION IN RE: RESIDENTIAL LEASE — ROWLAND — WATERFORD OAKS To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS, a 759-square foot house, identified as 2866 Watkins Lake Road, Waterford, MI 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 2866 Watkins Lake Road, Waterford, MI 48386 to Ila Rowland for a period commencing January 1, 2015 through December 31, 2019; and WHEREAS, under the terms and conditions of the attached Lease Agreement Ila Rowland will pay rent as follows: January 1, 2015 — December 31, 2015 $776.00 per month January 1, 2016 — December 31, 2016 $791.00 per month January 1, 2017 — December 31, 2017 $807.00 per month January 1, 2018 — December 31, 2018 $823.00 per month January 1, 2019 — December 31, 2019 $840.00 per month each month and pay all utility costs; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Ila Rowland. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Date: Moved by: Supported by: Ayes: Nays: 71 RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON, This Lease Agreement ("Lease") is entered into between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord"), by the through its statutory agent the Oakland County Parks and Recreation Commission ("OCPRC") and Ila Rowland ("Tenant") according to the terms and conditions set forth below. 1. Premises. Tenant leases from landlord the real property located at 2866 Watkins Lake Road, Waterford, MI 48328 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances provided by Landlord for Tenant's use. 2. Term. The term of this Lease shall be for five (5) years, beginning on January 1, 2015 and ending on December 31, 2019. References in this Lease to the term of the Lease shall include any renewal term(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Tenant Monetary Obligations. 3.1. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: January 1, 2015 — December 31, 2015 $776.00 per month January 1, 2016 — December 31, 2016 $791.00 per month January 1, 2017 — December 31, 2017 $807.00 per month January 1, 2018 — December 31, 2018 $823.00 per month January 1, 2019 — December 31, 2019 $840.00 per month 3.2. The rent shall be paid by check or money order made payable to the "County of Oakland" and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing. 3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro -rated for such month, if the Lease is executed on another day than the first day of the month. 3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord's right to collect this additional rent shall be in addition to Landlord's right to take action under other provisions of this Lease for Tenant's default in paying rent. Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for Residential Lease Rowland (Jody's Change 07-28-14) Waterford Oaks.doc 72 insufficient funds must be paid at the place designated for payment, by cashier's check, certified check, or money order. 3.5. During the term of this Lease, Tenant shall obtain and maintain comprehensive personal liability or tenant's form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 4. Use of Premises. 4.1. Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of Landlord: N/A Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1 Create any excessive noise or public nuisance; 4.2.2 Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord's insurance to be cancelled or premiums to increase; 4.2.3 Deface or damage any part of the Premises; 4.2.4 Change the locks or install any additional locks or bolts without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.5 Place a waterbed or other heavy article on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.6 Install any equipment or appliances that, in Landlord's opinion, would cause an unsafe conditions on or around the Premises; 4.2.7 Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to the surrounding properties; 4.2.8 Permit any flammable liquids or explosives to be kept on or around the Premises; and 4.2.9 Bring any animals on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.3 Tenant Duties. 4.3.1 To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other 2 Residential Lease Rowland (Jody's Change 07-28-14) Waterford Oaks.doc 73 agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. 4.3.2 Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 4.3.3 Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. 4.3.4 Landlord shall install smoke -detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke -detection device, except when necessary to replace the batteries 5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 6. Condition of Premises. 6.1. Except as otherwise expressly stated herein or in an Amendment to this Lease, Tenant acknowledges that no representations were made by Landlord about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease. 6.2. Throughout the term of the Lease, Tenant shall keep the Premises in a good and clean condition and shall allow no waste of the Premises or any utilities. 6.3. Except for normal wear and tear, Tenants shall return the Premises to Landlord in the same condition as they were upon commencement of this Lease, including cleanliness. 7. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas/propane; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; (h) Internet; and (i) cleaning for the interior of the building located on the Premises. All accounts for utilities and services shall be in the name of Tenant. 8. Maintenance, Repairs, and Damage to Premises. 8.1. Landlord shall be responsible for snow removal and lawn/grounds services for the Premises. 8.2. Landlord shall provide repair and maintenance for the Premises and its parking lot or parking area, including but not limited to, building infrastructure, HVAC system, utility infrastructure, plumbing and electrical system. Tenant shall notify Landlord, in a timely manner and without delay, when there is a need for repairs to the Premises. 3 Residential Lease Rowland (Jody's Change 07-28-14) Waterford Oaks.doc 74 8.3. Except for normal wear and tear to the Premises, Tenant shall be liable for any damage to the Premises or other property of Landlord that is caused by the acts or omissions of Tenant or Tenant's guests, including but not limited to broken glass and lost or broken keys. If damage occurs, Landlord or its agents shall make the necessary repairs and Tenant shall reimburse Landlord for all costs associated with the repairs. Such reimbursement shall be paid by Tenant within thirty (30) days of receiving an invoice from Landlord. If Landlord makes a claim and receives payment under its property insurance for damage to the Premises, then Tenant shall only be liable to Landlord for the amount of the deductible for the property insurance for the Premises. Landlord shall send an invoice to Tenant for the amount of the deductible and Tenant shall pay this amount within thirty (30) days of receiving the invoice. 8.4. To the extent permitted by law, Landlord and Landlord's agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant's personal property against such loss or damage. 9. Decorations and Alterations to Premises. Tenant shall not alter or decorate the Premises, including but not limited to, removing any furnishings Landlord provides to Tenant, driving nails into the woodwork, painting or using any adhesive material on the walls without prior written approval from Landlord. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. Landlord's approval of a particular decoration or alteration shall not be deemed consent to future decorations or alterations. 10. Assianment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 11. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Landlord and Landlord's agents shall have immediate access to the Premises in case of an emergency or if an emergency repair to the Premises is required. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises. Tenant shall allow Landlord or Landlord's agents to show the Premises to prospective tenants or purchasers at reasonable times during the sixty (60) days prior to the expiration of this Lease. 12. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's property from the Premises for a period of thirty (30) days, Landlord may immediately enter and redecorate the Premises without abatement of rent and proceed as if Tenant terminated this Lease. These acts by Landlord shall not affect Tenant's obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 13. Damaae or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord's obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be 4 Residential Lease Rowland (Jody's Change 07-28-14) Waterford Oaks.doc 75 restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 14. Termination of Lease. 14.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 14.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 14.3. Upon termination of this Lease, Tenant shall surrender the Premises to Landlord in the same condition they were upon commencement of Lease, normal wear and tear excepted. Upon termination of this Lease, Tenant shall also notify Landlord of the move -out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the "County of Oakland." 15. Default of Lease and Landlord's Remedies. 16.1 If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, Landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord's expenses for enforcing Landlord's rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord's obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord's remedies and allowed by statute shall be added to the amount of the arrearage. 16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any other person under Tenant's control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours' notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant's initials: 16. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease 5 Residential Lease Rowland (Jody's Change 07-28-14) Waterford Oaks.doc 76 for the Premises. Such tenancy shall be on a month -to -month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (1.0) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days' notice to Tenant. 17. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Ila Rowland 2866 Watldns Lake Road Waterford, MI 48328 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 18. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 19. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 20. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 21. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 22. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 23. Effective Date. This Lease is effective on the date stated in Section 2. TENANT LANDLORD Date Date 6 Residential Lease Rowland (Jody's Change 07-28-14) Waterford Oaks.doc 77 L*1_I:1R_101WMIJ0I&i�11Hi' OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST G, 2014 AGENDA ITEM NO. 9 Er3 ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: July 30, 2014 Subject: White Lake Oaks Residential Lease Agreement/Ratledge - Renewal INTRODUCTION AND HISTORY In April 2009, The Oakland County Parks and Recreation Commission approved the Residential Property Lease Policy. The purpose of the policy was to set forth procedures and guidelines to manage residential properties located on Oakland County Parks property. The Oakland County Parks and Recreation Executive Officer shall oversee the implementation and interpretation of this policy. The property at White Lake Oaks located at 1540 Orchard Street, is 600 square feet, and has 2 bedrooms with 1 bath. It also has a basement and was built in 1968. The house has been occupied by Brian Ratledge for a number of years. Brian is a full time employee from Springfield Oaks. We are requesting to move forward with a 5-year lease as standard practice for all residential property leases, with the standard terms for terminating the lease early. The attached lease agreement has been prepared and reviewed by Oakland County Corporation Counsel. This effort ties into the Oakland County Parks and Recreation Commission's strategic plan to standardize its business practices and enable staff to operate more efficiently. ATTACHMENTS - Residential Lease — Ratledge — White Lake Oaks - OCPRC Resolution for Residential Lease — Ratledge — White Lake Oaks STAFF RECOMMENDATION The staff recommends adopting the attached resolution in support of the lease agreement, which will be forwarded to the Oakland County Board of Commissioners for final approval. MOTION Move to adopt the resolution approving the Residential Lease with Brian Ratledge for the White Lake Oaks Residential Property located at 1540 Orchard Street, White Lake, MI 48386 for a 5-year term effective January 1, 2015, and forward to the Oakland County Board of Commissioners for final approval. 78 MISCELLANEOUS RESOLUTION IN RE: RESIDENTIAL LEASE — RATLEDGE — WHITE LAKE OAKS To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the County of Oakland is the owner of White Lake Oaks County Park; and WHEREAS, a 600-square foot house, identified as 1540 Orchard Street, White Lake, MI 48386, is located on the grounds of White Lake Oaks County Park; and WHEREAS, it is the desire of the Oakland County Parks and Recreation Commission to lease said house located at 1540 Orchard Street, White Lake, MI 48386 to Brian Ratledge for a period commencing January 1, 2015 through December 31, 2019; and WHEREAS, under the terms and conditions of the attached Lease Agreement Brian Ratledge will pay rent as follows: January 1, 2015 — December 31, 2015 $446.00 per month January 1, 2016 — December 31, 2016 $455.00 per month January 1, 2017 — December 31, 2017 $464.00 per month January 1, 2018 — December 31, 2018 $474.00 per month January 1, 2019 — December 31, 2019 $483.00 per month each month and pay all utility costs; and WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached lease agreement; and WHEREAS, it is the recommendation of the Oakland County Parks and Recreation Commission and the Department of Facilities Management that the Oakland County Board of Commissioners accept and approve the terms and conditions of the attached Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and authorize the attached Lease Agreement between the County of Oakland and Brian Ratledge. BE IT FURTHER RESOLVED that the rent amount received be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item. Date: Moved by: Supported by: Ayes: Nays: 79 RESIDENTIAL LEASE AGREEMENT NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED PERSON. This Lease Agreement ("Lease") is entered into between the County of Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord"), by the through its statutory agent the Oakland County Parks and Recreation Commission ("OCPRC") and Brian Ratledge ("Tenant") according to the terms and conditions set forth below. 1. Premises. Tenant leases from landlord the real property located at 1540 Orchard Street, White Lake, MI 48386 ("Premises"), together with any furnishings, fixtures, personal property, and appurtenances provided by Landlord for Tenant's use. 2. Term. The term of this Lease shall be for five (5) years, beginning on January 1, 2015 and ending on December 31, 2019. References in this Lease to the term of the Lease shall include any renewal teirn(s). Tenant shall receive possession of the Premises upon execution of the Lease. 3. Tenant Monetary Obligations. 3.1. Tenant shall pay Landlord the following rent on or before the first day of each month during the term of this Lease: January 1, 2015 — December 31, 2015 $446.00 per month January 1, 2016 — December 31, 2016 $455.00 per month January 1, 2017 — December 31, 2017 $464.00 per month January 1, 2018 — December 31, 2018 $474.00 per month January 1, 2019 — December 31, 2019 $483.00 per month 3.2. The rent shall be paid by check or money order made payable to the "County of Oakland" and sent to the following address: Oakland County Parks and Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in writing. 3.3. Tenant shall pay the first monthly installment when Tenant executes this Lease. The first monthly installment shall be pro -rated for such month, if the Lease is executed on another day than the first day of the month. 3.4. Tenant shall pay Landlord a late fee of $25 for each monthly installment not received by Landlord within five days of its due date. This increase shall be considered additional rent and shall compensate Landlord for costs incurred because of late payments. Landlord's right to collect this additional rent shall be in addition to Landlord's right to take action under other provisions of this Lease for Tenant's default in paying rent. Tenant shall pay all additional rent to Landlord promptly after the due date of the delinquent installment. All rent paid after the due date and payments to cover checks that have been returned for Ratledge Wt Lk Oaks Res LEASE Jody 07-28-14.doc 80 insufficient funds must be paid at the place designated for payment, by cashier's check, certified check, or money order. 3.5. During the term of this Lease, Tenant shall obtain and maintain comprehensive personal liability or tenant's form insurance coverage in the minimum amount of One Hundred Thousand Dollars ($100,000.00). Tenant shall also provide the Landlord with a certificate of insurance coverage listing the County of Oakland and its employees, officers, and elected and appointed officials as additional insureds. 4. Use of Premises. 4.1. Tenant shall use the Premises for private residential purposes only. No persons other than the following listed person(s) shall occupy the Premises for more than fourteen (14) days during the term of this Lease without the prior written approval of Landlord: N/A Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.2. Tenant shall not do any of the following or allow another person to do any of the following: 4.2.1 Create any excessive noise or public nuisance; 4.2.2 Do anything to the Premises or its surroundings that may be hazardous or that will cause Landlord's insurance to be cancelled or premiums to increase; 4.2.3 Deface or damage any part of the Premises; 4.2.4 Change the locks or install any additional locks or bolts without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.5 Place a waterbed or other heavy article on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee; 4.2.6 Install any equipment or appliances that, in Landlord's opinion, would cause an unsafe conditions on or around the Premises; 4.2.7 Accumulate refuse on or around the Premises that might pose a health hazard to Tenant or to the surrounding properties; 4.2.8 Permit any flammable liquids or explosives to be kept on or around the Premises; and 4.2.9 Bring any animals on the Premises without Landlord's prior written approval. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. 4.3 Tenant Duties. 4.3.1 To the extent permitted by law, Tenant shall secure and protect the Park Property and facilities therein, especially during "Park Closed" hours. This shall include contacting and coordinating with police, fire or other 2 Ratledge Wt Lk Oaks Res LEASE Jody 07-28-14.doc 81 agencies as may be required and the preparation of an Unusual Incident Report as required by Landlord. 4.3.2 Tenant shall arrange for emergency repair and maintenance services for Park Property and facilities, as needed. 4.3.3 Tenant shall make reports to the Park Supervisor or other entity as may be required by Landlord. 4.3.4 Landlord shall install smoke -detection devices for the Premises along with batteries to operate the devices. Tenant must regularly test the devices to ensure that they are operational and if not notify Landlord immediately. Tenant must never remove batteries from smoke -detection device, except when necessary to replace the batteries 5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to violate federal, state, or local laws regarding the use of controlled substances or the use of alcohol by minors in or around the Premises. When aware of a violation of this section, Landlord will file a formal police report. 6. Condition of Premises. 6.1. Except as otherwise expressly stated herein or in an Amendment to this Lease, Tenant acknowledges that no representations were made by Landlord about the condition of the Premises or promises to alter or to improve the Premises before or during the term of the Lease. 6.2. Throughout the term of the Lease, Tenant shall keep the Premises in a good and clean condition and shall allow no waste of the Premises or any utilities. 6.3. Except for normal wear and tear, Tenants shall return the Premises to Landlord in the same condition as they were upon commencement of this Lease, including cleanliness. 7. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and services for the Premises and for establishing accounts, if they are not already established for the term of this Lease including but not limited to the following: (a) garbage removal; (b) water and sewer; (c) gas/propane; (d) electricity; (e) ice removal, including salting the driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g) cable television; (h) Internet; and (i) cleaning for the interior of the building located on the Premises. All accounts for utilities and services shall be in the name of Tenant. 8. Maintenance, Repairs, and Damage to Premises. 8.1. Landlord shall be responsible for snow removal and lawn/grounds services for the Premises. 8.2. Landlord shall provide repair and maintenance for the Premises and its parking lot or parking area, including but not limited to, building infrastructure, HVAC system, utility infrastructure, plumbing and electrical system. Tenant shall notify Landlord, in a timely manner and without delay, when there is a need for repairs to the Premises. Ratledge Wt Lk Oaks Res LEASE Jody 07-28-14.doc 82 8.3. Except for normal wear and tear to the Premises, Tenant shall be liable for any damage to the Premises or other property of Landlord that is caused by the acts or omissions of Tenant or Tenant's guests, including but not limited to broken glass and lost or broken keys. If damage occurs, Landlord or its agents shall make the necessary repairs and Tenant shall reimburse Landlord for all costs associated with the repairs. Such reimbursement shall be paid by Tenant within thirty (30) days of receiving an invoice from Landlord. If Landlord makes a claim and receives payment under its property insurance for damage to the Premises, then Tenant shall only be liable to Landlord for the amount of the deductible for the property insurance for the Premises. Landlord shall send an invoice to Tenant for the amount of the deductible and Tenant shall pay this amount within thirty (30) days of receiving the invoice. 8.4. To the extent permitted by law, Landlord and Landlord's agents shall not be liable for any damage to property or loss of property that is caused by theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to protect Tenant's personal property against such loss or damage. 9. Decorations and Alterations to Premises. Tenant shall not alter or decorate the Premises, including but not limited to, removing any furnishings Landlord provides to Tenant, driving nails into the woodwork, painting or using any adhesive material on the walls without prior written approval from Landlord. Landlord's approval shall be given by the OCPRC Executive Officer or his or her designee. Landlord's approval of a particular decoration or alteration shall not be deemed consent to future decorations or alterations. 10. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises or any portion thereof. 11. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable access to the Premises to inspect, repair, alter, or improve the Premises. Landlord and Landlord's agents shall have immediate access to the Premises in case of an emergency or if an emergency repair to the Premises is required. Tenant shall also allow insurance carriers and representatives, fire department inspectors, police, or local health authorities to inspect the Premises. Tenant shall allow Landlord or Landlord's agents to show the Premises to prospective tenants or purchasers at reasonable times during the sixty (60) days prior to the expiration of this Lease. 12. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's property from the Premises for a period of thirty (30) days, Landlord may immediately enter and redecorate the Premises without abatement of rent and proceed as if Tenant terminated this Lease. These acts by Landlord shall not affect Tenant's obligations under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for the remainder of the term of the Lease shall immediately become due. 13. Damave or Destruction of the Premises. If a casualty partially destroys the Premises but they can be restored to a tenantable condition within thirty (30) days, Landlord shall repair the Premises with reasonable dispatch; however, Landlord's obligation to repair the Premises shall be limited to the amount of insurance proceeds actually received by Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are untenantable. If a casualty damages the Premises to the extent that they cannot be 4 Ratledge Wt Lk Oaks Res LEASE Jody 07-28-14.doc 83 restored to a habitable condition within thirty (30) days, either Party may terminate this Lease by giving the other party written notice within fifteen (15) days after the casualty. Landlord shall not be liable for any reasonable delay or for providing housing for Tenant during repairs. 14. Termination of Lease. 14.1. Tenant may terminate this Lease for any reason upon thirty (30) days written notice to Landlord. 14.2. Landlord may terminate this Lease for any reason upon ninety (90) days written notice to Tenant. 14.3. Upon termination of this Lease, Tenant shall surrender the Premises to Landlord in the same condition they were upon commencement of Lease, normal wear and tear excepted. Upon termination of this Lease, Tenant shall also notify Landlord of the move -out date, return all keys to the Premises to Landlord, and transfer all utility and service accounts into the name of the "County of Oakland." 15. Default of Lease and Landlord's Remedies. 16.1 If Tenant defaults on any obligations under this Lease or misrepresents any information in the application for this lease, Landlord may, on written notice to Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant and any other occupants shall surrender the Premises to Landlord by the date stated in the notice. If Landlord terminates the Lease, Landlord may recover Landlord's expenses for enforcing Landlord's rights under the Lease and applicable law, including court costs and attorney fees, from Tenant, as permitted by statute; and rent for the rest of the term of the Lease shall immediately become due. Tenant may not be liable for the total accelerated amount because of Landlord's obligation to minimize damages, and either party may ask a court to determine the actual amount owed, if any. If Tenant fails to pay rent or any other sums when due to Landlord, Landlord serves a notice of default on Tenant as required by law, and Tenant fails to remit the amounts due before the notice period expires, the amount of court costs and attorney fees incurred by Landlord in enforcing Landlord's remedies and allowed by statute shall be added to the amount of the arrearage. 16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any other person under Tenant's control unlawfully manufactures, delivers, possesses with intent to deliver, or possesses a controlled substance as defined by Michigan law anywhere on the Premises or surrounding the Premises. Pursuant to Michigan law, if Tenant violates this provision Landlord may serve a written demand for possession for termination of this Lease giving Tenant 24 hours' notice of the Lease termination and demand for possession. Tenant acknowledges that an order of eviction/writ of restitution may be issued by the court immediately after the entry of a judgment for possession. Tenant's initials: 16. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises after the term of this Lease expires without renewing this Lease or signing another Lease Ratledge Wt Lk Oaks Res LEASE Jody 07-28-14.doc 84 for the Premises. Such tenancy shall be on a month -to -month basis and subject to the provisions of this Lease except that the monthly rent shall increase by ten (10) percent from the rent for the last month of the term of the Lease, and Landlord may increase rent on thirty (30) days' notice to Tenant. 17. Notices. Any notices under this Lease shall be in writing and delivered to the recipient personally or by first class mail fully prepaid at the following locations: Tenant: Brian Ratledge 1540 Orchard Street White Lake, MI 48386 Landlord: Oakland County Department of Facilities Management Property Management One Public Works Drive, Bldg. 95 W Waterford, MI 48328 and Oakland County Parks and Recreation Executive Officer 2800 Watkins Lake Road, Bldg. 97W Waterford, MI 48328 Unless otherwise required by law, the date of service shall be the date of hand delivery or the mailing date. 18. Modifications. No modifications of this Lease shall be binding unless they are in writing and signed by Landlord and Tenant. 19. Whole Agreement. This Lease sets forth the entire agreement between Landlord and Tenant. There are no verbal or written agreements that are not contained in this Lease between the parties. 20. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs, personal representatives, successors, and permitted assigns. 21. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any extent, the rest of the Lease and the application of the provision to the persons or circumstances other than those for which it is invalid, unlawful, or unenforceable are not affected. 22. Time of the Essence. Time shall be deemed to be of the essence in the performance of this Lease. 23. Effective Date. This Lease is effective on the date stated in Section 2. TENANT LANDLORD Date Date 6 Ratledge Wt Lk Oaks Res LEASE Jody 07-28-14.doc 85 L0_k9.A IJ WJ01RMit01&/ �_1;i k►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2013 AGENDA ITEM NO. 9 F NATURAL RESOURCES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brittany Bird, Natural Resources Planner Submitted: July 29, 2014 Subject: Herpetological Survey Services Contract INTRODUCTION AND HISTORY The proposed Herpetological Survey Project is part of an ongoing Natural Resources Management Program which seeks to identify and manage remnant high -quality natural areas and associated wildlife within the 6800- acre Oakland County park -system. The project seeks qualified Herpetological Survey Services to conduct baseline assessment of amphibian and reptile (herpetofauna) resources within 12 Oakland County Parks (does not include Catalpa Oaks). The Herpetological Inventory will complement previous multi -park inventories that OCPRC has invested in (2006 Michigan Natural Features Inventory; 2010 Oakland County Parks Lake Assessment Report) to guide and improve the efficiency and effectiveness of parkland natural resources management efforts. Inventory results and management recommendations will be used to better inform current management tools (prescribed fire, herbicide application, mowing) which are applied broadly throughout the park system, and to integrate herp-related best management practices that align with current (and future) State and Federal Best Management Practices for State -designated Species of Special Concern (SSC) and/ or Federally regulated Threatened and Endangered (T&E) species. The scope of the contract will include conducting a herpetofauna inventory, assessing and mapping associated critical habitat, reporting resultant management recommendations, and summarizing grants available to support implementation of recommended best management practices. OCPR has budgeted $170,000 for this project over FY2014-2016. PROCUREMENT PROCESS In collaboration with Oakland County Purchasing, an RFP for Herpetological Services was posted on MITN on 5/23/14 (Event #002995). Bids were received on 6/16/14 from Environmental Consulting and Technology, Inc., Ann Arbor, MI, and EA Science and Technology, Ann Arbor, MI (Bid Tabulation, Attachment A). Bids were reviewed and ranked by an evaluation committee consisting of OCPR staff and Oakland County Purchasing according to the following criteria: company qualifications, references, preliminary work plan, schedule of hourly rates and fees, and schedule of not to exceed fees. 86 Page 2 TENTATIVE PROJECT TIMELINE PENDING APPROVAL Oakland County Procurement Process • May 23 — RFP Herpetological Survey Released • June 16 — Bids Due to Oakland County Purchasing • July 9 — OCPRC Agenda Item — Bids Received/ Evaluation Criteria Summary • July 11 — Bid Committee Evaluations Complete • August 6 — OCPRC Agenda Item — Request for Contract Approval Proposed Proiect Schedule Pendinq Contract Approval • Week of August 11 — Award Bid/ Begin Contract Finalization Process • Week of Aug 18 - Contract Kick-off Meeting (est. Methodology, Workplan, Timelines, Billing Procedures etc.) • Fall 2014 — Anticipated - Preliminary herpetofauna sampling • Spring - Fall 2015 — Anticipated - Completion Herp Survey & Habitat Assessment • Fall/ Winter 2015/16 — Anticipated - Final Inventory Report/ Management Recommendations ATTACHMENT - Bid Tabulation - Summary Comparison STAFF RECOMMENDATION The staff recommends awarding the Herpetological Survey Services contract to Environmental Consulting and Technology, Inc. (ECT) in the not to exceed (NTE) amount of $170,000. Services to be completed at or below the awarded not to exceed cost by December, 2016. MOTION Move to approve the contract for Environmental Consulting and Technology Inc., for completion of Herpetological Survey Services at 12 Oakland County Parks (all parks except Catalpa Oaks), in the amount not to exceed $170,000. 87 ATTACHMENT A Oakland County Purchasing Unit Bid Tabulation Herpetological Survey EVENT #002995 Environmental Consulting & EA Science and ITEM DESCRIPTION � COMPANY, Technology Technology NO. 2200 Commonwealth Bld., 455 East Eisenhower Pkwy., Ste 300, Ann Arbor, MI 48105 Ste 500, Ann Arbor, MI I A. Herpetological Services Hourly Rates and Fees Suggested, Pr1cmg-nit- ; Suggested Prlciiiguralt, 2 Labor Category Hourly Hourly 3 Project Supervisor $110.00 99.95 4 Administrative Staff $35.00 54.51 5 ISenior Herpetologist $95.00 110 Ii 6 I Field Technician - 1 ( $45.00 ( 54.51 7 I Field Technician - II I $55.00 I 55 8 ProjectLaborerI $20.00 I 77,54 9 IGIS Technician I $55.00 52.03 10 (Other A - Field Biologist I $70.00 11 I Other B - Senior Technical Advisor Ij $110.00 12 I B. ESTIMATED NOT TO EXCEED FEES: INVENTORY COSTS 13 Ir. �D150111 OAy _ r n 14 A. Baseline Herpetological Surveys15 $15,500 $26,173.36 4 16 IA. Baseline Herpetological Surveys $7,500 $10,365.14 17 I YE OAKS 18 A. Baseline Herpetological Surveys $7,500 $14,497.71 19 IGHIANDCno ,NN _u 20 A Baseline Herpetological Surveys $9,000 $9,365.14 " , �i' 22 ABa el ne HEerpeto og cal Surveys $15,500 $26,250.90 23 0, 1rre c. PA rn wl�4Nk - r'�v��l.V a W? 24 A. Baseline Herpetological Surveys $13,500 901 $21,818.79 25 1 W ORIO111 OAKSf 6� a v, x �", ' .. ...._Aagy 26 A Baseline Her etolo ical Surveys $14,500 $26,173 36 w,n 28 A. Baseline Herpetological Surveys $7,500 �$6,665.14 29_.a r.�lll=a 30 IA. Baseline Herpetological Surveys $13,500 $14,497.71 "CdRI x mirrn_ 31 FIELD CIAK 32 A.B � Surveys lop et $7,500 $6 665 14 33� A7ERFQR�1(S . ro"� 34 A. Baseline Herpetological Surveys $7,500 $6,665.14 35 A"RWHITE LAKE S g; 6ABaseline Herpetologicalw P Surveys $7,500 . $14,497.71 37 C. ESTIMATED NOT TO EXCEED FEES: MEETING & REPORTING COSTS 38 A. Project Area Determination & GIS-based Map (+Meetings) $9,500 $4,699.50 39 B. Survey Methodology Design $4,500 $9,348.56 40 C. Evaluation Deliverables $29,000 $14,074.04 41 D. Grant Opportunities Summary $0.00 $2,598.51 TOTAL NTE COSTS: $169,500.00 $214,358.00 88 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 G FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jody Hall, Oakland County Corporation Counsel Submitted: July 16, 2014 Subject: Oakland Schools Construction Training Agreement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 8.1.4 Operational and Financial Sustainability Vision 1. Our vision is to maximize the efficiency and revenue capability of each park, recreation facility, program and service that will create a sustainable park system for all residents in the county to enjoy 2. 8.1.4.2 Strategies a. Establish a stronger, positive connection to Oakland County government services • Determine which of our services can be coordinated, along with an implementation strategy • Meet with respective departments to determine ways/methods to gain mutual cooperation (Strategic Plan 2008 Summary Report, Page 62-63) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 4.6: Fiscal Sustainability 1. Manage and develop OCPRC finances that will ensure the long-term provision of recreational services that meet the needs of Oakland County residents. a. Action K: Create a Partnership Protocol that includes tracking tools, application and acceptance procedures (Recreation Plan 2013-2017, Chapter 9: Page 45) 3. Park Vision and Facility Concepts a) Not Applicable 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Not Applicable 5. 2006 ADA Assessment Report a) Not Applicable PROJECT OVERVIEW 1. Construction Training Agreement (Need): 1. Design & construction purpose: a) As part of various capital and maintenance project considerations, staff have utilized students from the Oakland Schools, Oakland Technical Campuses to complete various projects. b) Projects have included classroom constructed Park Informational Kiosk and Arbors to an on -site constructed backwoods cabin at the Waterford Oaks Accessible Playground c) This construction training agreement will formalize consent of providing instructional labor for each project as authorized by OCPRC Executive Officer and Oakland Schools. 2. Design & construction considerations: a) Typical projects may range from installation of Park Informational Kiosks to small remodeling projects. 89 Page 2 b) OCPRC initiated projects will provide a real -world instructional learning atmosphere for the students, while completing projects that are needed by OCPRC. 3. Design program elements: a) Varies by project and will be identified within the scope of work for each individual project. 2. Design/Engineering Consultants & Construction Managers 1. Prime design consultants — OCPRC Staff 2. Construction manager —Not Applicable 3. Previous discussions/agenda dates 1. Included in within the Preliminary Commission Approval Schedule. 4. Funding considerations 1. Not Applicable 5. Project Timeline: 1. Varies by project 6. Fiscal Considerations: 1. Revenue: a) Not applicable 2. Expenditures: a) Reduces construction labor costs. 3. Anticipated annual depreciation (beginning in FY2015): a) Total Project costs: Varies by project. 4. Life -cycle of facility: a) Varies by projects 5. Cost recovery goals a) Service category goal Varies by project 7. Market Analysis: Not Applicable PROCUREMENT INFORMATION (Not Applicable) ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Five -Year Recreation Master Plan (relevant pages) 3. Attachment C — Construction Training Agreement 4. Attachment D — OCPRC Resolution STAFF RECOMMENDATION Staff recommends approval of the attached resolution to approve the construction training agreement (CTA) and authorize the Executive Officer to sign the CTA on a project by project basis, as long as the CTA is not changed. MOTION Move to adopt the proposed resolution to approve the Construction Training Agreement (CTA) and authorize the Executive Officer to sign the CTA on a project by project basis, as long as the CTA is not changed. 90 MISCELLANEOUS RESOLUTION IN RE: CONSTRUCTION TRAINING AGREEMENT To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, Oakland Schools offers a construction training program through its four technical campuses for high school students to gain knowledge in, and develop the skills necessary for, the construction industry; and WHEREAS, Oakland County Parks and Recreation Commission desires to provide to Oakland Schools and its students the opportunity to acquire such knowledge and skills by allowing the students to provide construction labor and support to Oakland County Parks and Recreation Commission for certain construction projects; and WHEREAS, the 2008 Strategic Master Plan specifically recommended strengthening connections and developing collaborative relationships; and WHEREAS, the Recreation Plan 2013-2017 further highlights the importance of transparent and consistent partnership agreements; and WHEREAS, Oakland Schools requires that entities participating in its construction training program execute a Construction Training Agreement ("CTA"); and WHEREAS, Oakland County Parks and Recreation staff and Corporation Counsel have negotiated and reviewed the attached CTA; and WHEREAS, Oakland County Parks and Recreation Commission staff recommends approval of the attached CTA between Oakland Schools and Oakland County Parks and Recreation Commission and recommends that the Oakland County Parks and Recreation Executive Officer be authorized to sign the CTA on a project by project basis, as long as the CTA is not changed. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the attached Construction Training Agreement and authorizes the Oakland County Parks and Recreation Executive Officer to sign the Construction Training Agreement on a project by project basis, as long as the CTA is not changed. Date: Moved by: Supported by: Ayes: Nays: 91 Construction Traininiz Agreement This CONSTRUCTION TRAINING AGREEMENT ("the Agreement") is made as of the Effective Date between Oakland Schools, a Michigan Intermediate School district whose address is 2111 Pontiac Lake Road, Waterford, Michigan 48328 ("Oakland Schools") and the County of Oakland, through its statutory agent, the Oakland County Parks and Recreation Commission, a Michigan municipal corporation, whose address is 2800 Watkins Lake Road, Waterford, MI 48328 ("OCP"). A. OCP has a mission of creating recreational opportunities for all the people of Oakland County. B. Oakland Schools is the operator of four (4) Technical Campuses, being K-12 Vocational Technical Education Campuses located in Clarkston, Michigan (the "Northwest Technical Campus"), Walled Lake, Michigan (the "Southwest Technical Campus"), Royal Oak, Michigan (the Southeast Technical Campus") and Pontiac, Michigan (the "Northeast Campus") (each a "Campus" and collectively the "Campuses"). The Campuses may each provide, among other programs and courses, a Construction Technology Course for high school students to gain knowledge in, and develop the skills necessary for, the construction industry (the "Course"). C. Oakland Schools desires to provide to its construction students participating in the Course a hands-on experience working on a construction site, and OCP desires to provide to Oakland Schools and its students participating in the Course the opportunity to acquire such experience by allowing the students to provide construction labor and support to OCP for those construction projects agreed upon by the OCP and Oakland Schools. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants and agreements hereinafter set forth, the Parties hereto agree as follows: 1. Purpose. The purpose of this Agreement is to set forth the terns, conditions and obligations of the Parties relative to the provision of labor and support by Instructors (as defined below) and students for the OCP construction project depicted, described and defined in Exhibit A, which is attached hereto and incorporated into this Agreement by reference (the "Construction Project"). 2. Term. The initial term of this Agreement shall commence upon the Effective Date and shall end upon the completion of Oakland Schools' duties and obligations relative to the Construction Project, unless earlier terminated as provided for herein (the "Term"). This Agreement may only be renewed upon the written agreement of the Parties. 3. Termination. Either Party may terminate this Agreement, without cause, effective on the latter of thirty (30) days after written notice is provided to the other Party of such termination or completion of all Construction Projects then in progress under this Agreement. Either Party may terminate this Agreement immediately for Cause. For purposes of this Agreement, the term "Cause" shall mean: a. A Patty's failure to comply with any of the material terms of this Agreement after being given written notice by the other Party of such failure and the breaching Patty's failure to cure such condition within five (5) days after receipt of such notice. 92 b. A Parry's failure to competently perform the duties imposed upon said Party pursuant to this Agreement, and its failure to cure such condition within five (5) days after receipt of such written notice from the other Party. 4. Obligations of OCP. In addition to any other obligations of OCP set forth in this Agreement, OCP, as its sole cost and expense, shall: a. provide a qualified construction manager or general contractor and architect for the Construction Project, if applicable; b. if a construction manager, general contractor and/or architect is not engaged for the Construction Project, provide other appropriate personnel that are qualified to supervise and be in charge of the construction site and responsible for all construction work thereon at all times during the Construction Project; c. supply or cause the construction manager, general contractor, subcontractors or other third parties to supply all necessary building materials, equipment, labor, supplies, utilities, temporary heating, on -site storage and all other services necessary for the completion of the Construction Project; d. be solely responsible for and obtain all necessary licenses, permits and approvals required from all governmental or quasi -governmental authorities having jurisdiction over any of the work or construction under the Construction Project; e. require that all work for the Construction Project is completed in compliance with all applicable federal, state and local laws, rules, regulations, ordinances, building codes and building use restrictions; f. require that all contractors and/or subcontractors performing any construction work for OCP which Oakland Schools students will assist on are appropriately licensed, bonded and insured in accordance with all applicable laws, rules, regulations, codes and ordinances; g. provide proper working conditions for the health, safety and welfare of the students and other personnel on site in accordance with industry standards and applicable law; h. prepare or cause the construction manager, general contractor, subcontractors or other third parties to prepare, and provide to Oakland Schools, all necessary plans and specifications and proposed budgets for the Construction Project, if applicable; i. be responsible for the proper removal and disposal of all building materials and debris from the Construction Project site; j. be responsible for payment of all costs, fees and expenses of the Construction Project, including, but not limited to, those applicable costs, fees and expenses of the construction manager, general contractor, subcontractors or other third parties k. reasonably cooperate with Oakland Schools and the respective Campus(es) regarding any scheduling, construction timelines and requirements for the Construction Project. 2 93 Obligations of Oakland School. It is the understanding and agreement of the Parties that the Instructor and Course students who may perform work for the Construction Project are solely providing labor to assist OCP, or its construction manager, general contractor and/or subcontractors, in the performance of their respective construction duties in order to gain hands- on experience in the construction industry. Accordingly, Oakland Schools, at its sole cost and expense shall: a. assign a sufficient number of Oakland Schools' Instructor(s) and Course students to adequately perform and complete the assigned tasks of the Construction Project in accordance with the terms and conditions of this Agreement. These Instructor(s) and Course students are assigned to the Construction Project site throughout normal school hours (excluding transportation time), excluding Saturdays, Sundays and school breaks, school holidays or calamity days, although the students and/or duties may be divided into morning and afternoon shifts, and shall be subject to the issuance of all necessary permits and approvals from all governmental or quasi -governmental authorities having jurisdiction over any portion of the Construction Project and any limitations imposed by weather or other conditions out of the control of Oakland Schools; b. be responsible for supplying Instructor(s) to provide continuous supervision of the Course students while on the Construction Project site. The Instructor(s) shall be responsible for evaluating the skills and abilities of students and shall assign them to tasks consistent with their skills and abilities, subject to the approval of OCP; c. provide the Course students with customary tools necessary for the instruction and to permit the Course students to perform their assigned tasks on the Construction Project site. Oakland Schools shall also provide a tool trailer, telephones for use of the Instructors on -site, portable toilet(s) for the use by Instructors and Course students on Construction Project site if necessary; and provide or arrange for the transportation of the Course students to and from the Construction Project site. Oakland Schools acknowledges that there may not always be sufficient parking available at the Construction Project site for all students to park their personal vehicles, and Oakland Schools agrees to make reasonable efforts to keep the number of Course students driving their personal vehicles to the Construction Project site to a manageable level; and d. reasonably cooperate with OCP regarding any scheduling, construction timelines and requirements for the Construction Project. 6. Construction Proiect Fee. The Parties agree that a fee is required to be paid by OCP for miscellaneous expenses incurred by Oakland Schools during the Construction Project as set forth in Exhibit A (the "Construction Project Fee"). Oakland Schools' Executive Director of Career Focused Education may, in his/her sole discretion, waive all or a portion of the Construction Project Fee. 7. Instructors and Course Students. For purposes of this Agreement, Instructors are staff/personnel of Oakland Schools and Course Students are students of Oakland Schools and neither shall be classified as volunteers of OCP. 8. Insurance of Oakland Schools. Oakland Schools shall procure and maintain the following Insurances throughout the Term of this Agreement: (1) Comprehensive General Liability, including coverage for personal injury and property damage, with limits of One Million Dollars ($1,000,000) per occurrence, and Two Million Dollars ($2,000,000) in the aggregate; (2) 94 Automobile Liability with a combined single limit of One Million dollars ($1,000,000) per accident; and (3) Workers Compensation as required by law. All such policies of insurance shall name OCP as an additional insured, and shall provide that the policies cannot be modified or terminated without at least thirty (30) days' prior written notice to OCP. A copy or copies of all policies of insurance and/or certificates of insurance in form satisfactory to OCP shall be provided by Oakland Schools, prior to the commencement of any work or activities by the assigned Instructors and Course students to the Construction Project. 9. Insurance of OCP. OCP represents and warrants that it is self -funded or has insurance policies for liability insurance including bodily injury claims, general liability claims and property damage claims, and that such self-insurance provides coverage for the acts or omissions of OCP's officials, directors, board members, council members, commissioners, employees and agents. OCP shall provide Oakland Schools with written proof of self -funding prior to the commencement of any work or activities by the assigned Instructors or Course students to the Construction Project. 10. Liability. Each Party shall be responsible for any Claim made against that Party by a third party, and for the acts of its employees or agents arising under or related to this Agreement. In any Claim that may arise under or related to this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including any attorney fees. Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim. Except as otherwise expressly provided in this Agreement, neither Party shall be liable to the other Party for any consequential, incidental, indirect, or special damages of any kind in connection with this Agreement. For the purposes of this Agreement a "Claim" is defined as any alleged loss, claim, complaint, demand for relief or damage, suit, cause of action, proceeding, judgment, deficiency, liability, penalty, litigation, cost, and expense, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, reasonable investigation expenses, reasonable litigation expenses, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. Notwithstanding the foregoing, nothing in this Agreement shall be construed as a waiver of governmental immunity by either Party. 11. Warranties. OCP warrants that it has sufficient fiends to complete the Construction Project set forth in Exhibit A and all of OCP's obligations under this Agreement. The Parties agree that OCP, or its construction manager, general contractor, subcontractor(s), architect or other applicable third party shall be responsible to provide any warranties for the Construction Project, including but not limited to, warranties against defects in materials and workmanship. Oakland Schools, its employees, the Instructors and Course students shall provide no representations or warranties, express or implied, with respect to any work, buildings, structures, components and/or systems built under the Construction Project and OCP hereby expressly DISCLAIMS any such warranties or representations and hereby WAIVES any claim against Oakland Schools, its employees, the Instructors and Course students regarding any such warranties or arising out of the Construction Project. OCP agrees that it shall notify each of its construction managers, general contractors, architects, contractors and subcontractors, as applicable, of Oakland Schools' disclaimers as set forth herein with respect to the Construction Project prior to the commencement thereof. E 95 12. Compliance of Law/Non-Discrimination. OCP and Oakland Schools shall comply with all federal, state, and local laws, rules, and regulations as they relate to the Construction Project, including those which prohibit discrimination because of race, color, religion, national origin or ancestry, age, gender, height, weight, marital status, or disability. 13. Miscellaneous. a. Notices. All notices, consents, approvals, requests and other communications, herein collectively called "notices," required or permitted under this Agreement shall be given in writing, signed by an authorized representative of Oakland Schools or OCP and mailed by certified or registered mail, return receipt requested, personally delivered, sent by overnight courier or sent by facsimile or electronic mail transmission to the other Party as follows: Oakland Schools: Oakland Schools Attn: Superintendent 2111 Pontiac Lake Road Waterford, Michigan 48073 Fax: (248) 209-2206 With a Copy to: Oakland Schools Attn: Director of Legal Affairs 2111 Pontiac Lake Road Waterford, Michigan 48073 Fax: (248) 209-2018 OCP: Oakland County Parks and Recreation Commission Attn: Chief of Parks Facilities, Maintenance, and Development 2800 Watkins Lake Road Waterford, Michigan 48328 Fax: (248) 858-1683 With a Copy to: Oakland County Attn: Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3`d Floor Pontiac, MI 48341 Fax: (248) 858-1003 Unless otherwise provided for in the Agreement, all such notices, certificates or other communications shall be deemed served upon the date of personal delivery, the day after delivery to a recognized overnight courier, the date of the transmission by facsimile or other electronic means is verified or two days after ailing by registered or certified mail. Any Party may be notice given under this Agreement designate any further or different addresses or recipients to which subsequent notices, certificates or communications hereunder shall be sent. b. Entire Agreement. This Agreement sets forth all the covenants, agreements, stipulations, promises, conditions and understandings between Oakland Schools and OCP concerning 96 the Construction Project. Neither Oakland Schools, nor its respective Board members, employees, attorneys, consultants, advisors, agents, representatives or students, have made any covenant, agreement, stipulation, promise, condition or understanding, warranty or representation, either oral or written, other than set forth herein. c. Amendment. This Agreement shall not be modified, altered or amended except by written agreement duly executed by Oakland Schools and OCP. d. Invalidity of Particular Provision. The invalidity of any article, section, subsection, clause or provision of this Agreement shall not affect the validity of the remaining sections, subsections, clauses or provisions hereof which remain valid and be enforced to the fullest extent permitted by law. e. Captions. The captions in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit, enlarge or describe the scope or intent of this Agreement nor in any way shall affect this Agreement or the construction of any provision hereof. f. Waivers. A Party may not waive any default, condition, promise, obligation or requirement applicable to the other Party hereunder, unless such waiver is in writing signed by an authorized representative of such Party and expressly stated to constitute such waiver. Such waver shall only apply to the extent given and shall not be deemed or construed to waive any such or other default, condition, promise, obligation or requirement in any past or future instance. No failure of Oakland Schools or OCP to insist upon strict performance of any covenant, agreement, term, or condition of the agreement, term, or condition of this Agreement or to the exercise any right or remedy in the event of default, shall constitute a waiver of any such default of such covenant, agreement, term or condition. g. Governing Law. This Agreement shall be governed by, construed and enforced in accordance with, the laws of the state of Michigan. Both Parties agree, consent and submit to the personal jurisdiction of any competent court of jurisdiction in Oakland County, Michigan, for any action brought against it arising out of the Agreement. Both Parties also agree not to commence any action against the other Party because of any matter whatsoever arising out of, or relating to, the validity, construction, interpretation and enforcement of this Agreement, in any courts other than those in the County of Oakland, State of Michigan. h. Successors and Assians. The covenants, conditions and agreements in this Agreement shall be binding upon and inure to the benefit of Oakland Schools and OCP, their respective legal representatives, successors and assigns. OCP agrees that it shall not assign this Agreement except upon written consent of Oakland Schools. Counterparts, This Agreement may be executed in any number of counterparts, each of which shall be an original, but all such counterparts shall together constitute one and the same instrument. j. Effective Date. The Effective Date of this Agreement is the date the last Party executes the Agreement. on 97 k. Government Function. The work performed by Oakland Schools and OCP pursuant to this Agreement is a governmental function. It is the intention of the Parties hereto that this Agreement shall not be construed to waive the defense of governmental immunity held by either Party. 1. Instructor. For purposes of this Agreement, the term "Instructor" shall mean a certified teacher with the appropriate expertise in the applicable facet of the construction trades industry. in, Authorized Sienatorv. Both Parties represent that the individual executing this Agreement is duly authorized by, and has the authority to execute this Agreement and bind, the respective Party. [Signatures on following page] WHEREAS, Oakland Schools and OCP, by and through their duly authorized representatives, have executed this Construction Training Agreement as of the Effective Date. 7 98 OAKLAND SCHOOLS OAKLAND COUNTY PARKS AND RECREATION COMMISSION By: By: Dr. Vickie Markavitch Its: Superintendent Its: Dated: Dated: 99 EXHIBIT A Construction Proiect Name of Construction Project: Description of Construction Project (attach any drawings if necessary): Anticipated Commencement Date of Construction Project: Anticipated Completion Date of Oakland Schools' tasks of Construction Project: Name of Primary Oakland Schools Technical Campus*: * - Oakland Schools reserves the right to assign additional students from the Campuses' Courses to assist in the completion of elements of the Construction Project as needed and as determined within the sole discretion of Oakland Schools. Construction Project Fee**: ** - The Parties agree that due to the nature of the aforementioned Construction Project, OCP shall pay Oakland Schools a fee in the amount of $ ("Construction Project Fee"). Oakland Schools agrees to issue an original invoice to OCP and OCP shall remit payment to Oakland Schools on or before the completion date of the Construction Project. Upon request of OCP, Oakland Schools agrees to provide reasonable documentation to support the expenses and costs contained in the invoice. The Executive Director of Career Focused Education may, within his/her sole discretion, waive all or a portion of the Construction Project Fee. 200367498.7 22346/094773 9 100 Oi_Q4W.,1►1RWO1��►��1 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 H FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Austin Amene, Facilities Planning & Engineering - Engineer Submitted: July 16, 2014 Subject: CONSTRUCTION APPROVAL/INFORMATIONAL Addison Oaks — Pavement Management Program (1) Entrance Drive Replacement PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision 1. Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal 1. Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) 2. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) b) Objective 2.6: Operate and maintain parks in a manner that supports a variety of recreational experiences and makes the best use of existing resources (Recreation Plan 2013-2017, Chapter 9, Page 22) c) Appendix E: Community Needs Survey 1. Actions Most Willing to Fund with County Parks and Recreation Tax Dollars: Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation tax dollars are: fix -up /repair older park buildings/shelters/playgrounds (35%) (Recreation Plan 2013-2017, Appendix E: Page iii) . Park Vision and Facility Concepts (Refer to attached relevant pages) a) The Park Master Planning Process for Addison Oaks is in progress. The Parks Commission reviewed the draft Park Vision and Facility Concepts and other supporting documents on May 7, 2014. Public comment on the draft plan is scheduled for August and an Open House on September 16, 2014. The following items are relevant to the current project: 1. Ten -Year Vision for Addison Oaks County Park a. Major destinations within the park are clearly identified and visitors move freely between destinations and throughout the park (DRAFT Addison Oaks Park Master Planning Document, Chapter 6: Page 6.3) 4. Capital/Maintenance Management Plan (FY2013 & 2014) a) Initial budget history: Fiscal Year 2014 Project $300,000 Notes 101 Page 2 r� 5. 2006 ADA Assessment Report a) Sheriff Office Building: If the public is permitted to enter or approach an exterior door of this building, 1. The brick paver ramp needs to be replaced with a concrete ramp. 2. The parking lot at the office should be restriped for one van accessible parking space and access aisle. PROJECT OVERVIEW Entrance Drive Replacement (Need): 1. Design & construction purpose: a) With over 1,000,000 square yards of asphalt and concrete pavement within the 6800 acres of parkland, staff budgeted $300,000 (approx. 2.5% of total pavement) for the first time in FY2014 Capital Pavement Management Program (Replacement). b) As part of an overall park -wide pavement assessment by Facilities Planning & Engineering, the existing condition of the Addison Oaks entrance drive warranted replacement due to excessive cracking and pavement failure c) Periodic crack filling and cut/patching has been completed over the past 20+ years. 2. Design & construction considerations: a) Leverage the bidding and procurement of other general county pavement projects with OCPRC pavement projects for a potential cost savings b) Utilize Facilities, Planning & Engineering (FP&E) staff that manage the general county pavement projects for the coordination and management of OCPRC pavement projects. c) Since this park is one of the scheduled site visits during the FY2015 Special Park District Forum, priority for pavement replacement was given to this project. d) Full -depth Reclamation (FDR) will be used to complete the replacement project. 1. FDR is a process of grinding/pulverizing the existing pavement and road base, amending the pulverized material, re -grade for drainage, re -pave. 3. Design program elements: a) Replacement of 4,500 square yard of asphalt, beginning at Romeo Road to and around the existing Sheriff Office Building (Old Campground Contact Station). b) Coordinate this replacement with the pavement maintenance project of milling, capping, crack -filling, sealcoating and restriping of the existing Conference Center Drive/Parking Lot and Maintenance yard, located from the existing Sheriff Office Building to the Conference Center. 1. Scheduled to be completed July/August 2014 - $35,000 2. Coordinated and managed by Facilities Planning & Engineering. 2. Design/Engineering Consultants & Construction Managers 1. Prime design consultants — Facility Planning & Engineering (General Fund Staff) 2. Construction manager — Not applicable 3. Previous discussions/agenda dates: 1. Included in Budget Review Process as an Active or Pending Project since FY2013 2. Conceptual Review & Approval a) Did not anticipate conceptual approval since most of the pavement management projects are under $100,000. 4. Funding considerations 1. No alternative funding considerations. 5. Project Timeline: 1. Construction bidding & procurement June 2014 2. Construction award August 2014 3. Construction start August 2014 a) Requires coordination with park operations and conference center schedule. 4. Construction end September 2014 6. Fiscal Considerations: 1. Revenue: a) No increase in revenue 2. Expenditures: a) Anticipate approximately $1,000 in saving annually in pavement maintenance for the next 5 years. 3. Anticipated annual depreciation (beginning in FY2015): a) Total Project costs: $139,384 102 Page 3 b) Entrance Drive Replacement, 15 years (Park Improvements) — Estimated annual Depreciation $9,292 4. Life -cycle of facility: a) Entrance Drive Replacement 15 to 25 years 5. Cost recovery goals — Entrance Drive Replacement a) Service category goal Customer Service - Efficiency/Operational Savings 7. Market Analysis: 1. Prime service area (zip code data) a) Refer to attached map. 2. Current/potential patrons a) Conference Center and Campground Patrons 3. Direct/indirect competition a) Not applicable 4. Current/potential programs & services 1. Not applicable PROCUREMENT INFORMATION 1. Bid documents were released by Oakland County Purchasing on June 16, 2014 that included the following: 1. Courthouse — South Parking Lot Base Bid Cost not applicable 2. North Office Building Parking Lot Base Bid Cost not applicable 3. Courthouse West Parking Lot Base Bid Cost not applicable 4. Addison Oaks Entrance Drive Base Bid Refer to bidding summary 2. Total construction costs (Entrance Drive Replacement Only): 1. Design/Engineering (FP&E) $ 6,250.00 2. Construction estimate $120,509,00 3. Design/Construction Contingency $ 12,625.00 4. Total $139,384.00 3. Bidding information: 1. Non -mandatory Pre -Bid Meeting June 19, 2014 a) Number of vendors in attendance: 4 vendors b) Trades represented: Not applicable 2. Bid opening: July 3, 2014 a) Number of vendors who bid: 6 vendors 3. Number of invited vendors: 41 Downloads of Specifications according to MITN 4. Bid Summary: ITEM NO. ( DESCRIPTION j COMPANY Bidders City/State 1 Courthouse South Parking Lot - Total Base Bid 2 North Office Building Parking Lot - Total Base Bid 3 Courthouse West Parking Lot - Total Base Bid Addison Oaks 4 Entrance Drive - Total Base Bid 5 Total of Base Bids 6 Start Date 7 Completion Date Oakland County Purchasing Unit Bid Tabulation Courthouse Parking Lot Repaving Event#003009 Bidder #1 Bidder #2 Bidder #3 Pavex Trenton, MI $546,290.00 $497,640.00 $148,020.00 $135,420.00 $1,327,370.00 30 days 60 days Bidder #4 Ajax Paving Hutch Paving ASI Troy, MI Warren, MI Pontiac, MI $523,046.20 $516,701.50 $439,690.00 $479,617.40 $460,697.50 $398,782.50 Bidder#5 Bidder#6 Nagle Paving Cadillac Asphalt Company Novi, MI Wixom, MI i $542,580.00 $539,849.00 $495,850.00 $469.823.00 $160,359.30 $149,770.00 $135,570.00 $143,845.00 I $157,722.50 l $145,980.00 $120,509.00 $123,270.00 $124,045.00 $135,925.00 $1,309,002.90 $1,247,678.00 $1,097,312.50 $1,306,320.00 I $1,303,319.50 10 days I per contract 10 days of notice August 2014 7-28-2014 90 days I 10 days per contract Fall 2014 10-31-2014 103 Page 4 ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Five -Year Recreation Master Plan (relevant pages) 3. Attachment C — DRAFT Addison Oaks Master Plan (relevant pages) 4. Attachment D — ADA Transition Plan (relevant pages) 5. Attachment E — Site Plan STAFF RECOMMENDATION Staff recommends award of a contract to Hutch Paving, Inc., Warren, MI in the amount of $120,509, for a total project cost of $139,384.00 Item I Cost ( Notes Construction $120,509 1 1 Design I $6,250 Facility Planning & Engineering (General Fund) Sub -total $126,759 Contingency $12,625 Total $139,384 j MOTION Move to award a contract for the Addison Oaks — Pavement Management Program Entrance Drive Replacement to Hutch Paving, Inc. of Warren, MI in the amount of $120,509, for a total project cost of $139,384. Item Cost Construction $120,509 Design $6,250 Sub -total $126,759 Contingency $12,625 Total $139,384 104 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." ... ....... ............... _.... __.,--- _.-_----- _..... .... .. ...... .... ... ....... 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1..2.1.2 STRATEGIES _ • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity 11.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros;,': consult; gg 105 QAKLND Oakland County Parks and Recreation Commission COUNTYPARKS "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." ....... ...... ............. ... .. .... ............... .................... .... ..... 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." .... ............. ........................ .... .................................................. ...... .. 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 106 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2 — Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBJECTIVE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) I. Water Feature (CIP 1099) e Please note the following: ■ References to RED MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-Year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. FKLAND ►ki'dWIJIM Chapter 9: Strategic Action Plan — Page 13 107 Five -Year Parks and Recreation Master Plan 2013-2017 Table 10: Objective 2.6 — Operations and Maintenance OBJECTIVE 2.6 OPERATIONS AND MAINTENANCE OBJECTIVE PERFORMANCE INDICATORS Operate and maintain parks in a manner that supports a variety of recreational experiences and makes effective use of existing resources ACTIONS STAFFING A. Track labor and materials and establish benchmarks for park and facility maintenance and to establish quantity of projects that can be accomplished annually by staff and to guide future staffing recommendations (FOM/FM) B. Explore models for increasing seasonal staff retention, especially at the Waterparks, and make recommendations (FOM with BSD/OD) C. Explore staffing structure models that will help prevent burnout for supervisory staff throughout the year and make recommendations (FOM with BS D/O D) D. Implement succession planning (BSD/OD) PLANNING E. Involve operational and maintenance staff in organization -wide, park, facility planning and forecasting of CIP/MM (BSD/P and BSD/RD) F. Establish equipment and materials inventory for sharing of resources between parks to promote efficiency and effective use of resources G. Establish equipment service, inspection and shop standards and cross -train staff to promote efficiency and effective use of resources H. Plan for large- and small -equipment training as part of Career Development Plans, making sure all necessary staff can utilize equipment efficiently (and document/track training) I. Establish 15-year forecast for capital equipment J. Evaluate/readapt woodshop operations Page 22 Performance metrics are under development TRACKING METRICS Establish benchmarks for park and facility maintenance by the end of FY2017 Make recommendations to AMT by the end of FY2013 See Objective 4.1: Organizational Development — Action P Documented in Acknowledgements section of planning documents Inventory in place by year-end 2015 Standards in place by year-end 2015 Career development plans 15-Year Capital Equipment Forecast in place beginning FY2014 and updated annually Evaluation and recommendations by end of FY2015 QAKLAND Roil] ►1 +,11 W_I H IM 108 Community Survey for the Oakland County Parks & Recreation Commission ➢ Facilities Participated in Most Often at Oakland Countv Parks and Recreation Facilities. Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18 and 9- hole golf courses (16%), and children's playgrounds (14%). ➢ Need for Recreation Programs. The recreation programs/activities that the highest percentage of households have a need for are: special events/festivals (38%), adult fitness and wellness programs (29%), nature and wildlife interpretive programs (25%), and family recreation programs (24%). ➢ Most Important Recreation Programs. Based on the sum of their top four choices, the recreation programs/activities that households rated as the most important are: special events/festivals (22%), adult fitness and wellness programs (21%), nature and wildlife interpretive programs (13%), and 50+ years active programs (12%). ➢ Actions Most Willing to Fund with County Parks and Recreation Tax Dollars. Based on the sum of their top four choices, the actions that respondents are most willing to fund with their County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/playgrounds (35%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). ➢ Ways Respondents Learn about Oakland Countv Programs and Activities. The most frequently mentioned ways that respondents learn about Oakland County Parks and Recreation Commission programs and activities are: from friends and neighbors (38%), Oakland County Parks Brochure (36%), newspaper articles (35%), and Parks Website (26%). ➢ Level of Satisfaction with the Overall Value Received from the Oakland Countv Parks and Recreation Commission. Fifty-seven percent (57%) of respondents are either very satisfied (29%) or somewhat satisfied (28%) with the overall value their household receives from the Oakland County Parks and Recreation Commission. Only 8% of respondents are either somewhat dissatisfied (5%) or very dissatisfied (3%) with the Oakland County Parks and Recreation Commission. In addition, 26% of respondents rated the Parks and Recreation Commission as "neutral", and 9% indicated "don't know". Leisure Vision/ETC Institute (April 2010) 109 Chapter 6: Park Vision Ten -Year Vision for Addison Oaks County Park Visitors to Addison Oaks County Park enjoy a variety of recreational experiences within a beautiful setting that has the ambiance of a rustic and peaceful rural estate surrounded by rugged terrain and a wealth of natural resources. Over the next ten years, Oakland County Parks and Recreation Commission (OCPRC) will provide services and facilities that complement the distinctive character of Addison Oaks, while increasing the long-term sustainability of the park and the Oakland County Parks system. ■ The park vision looks forward ten years and describes the park after the recommended actions of the Master Planning Process have been successfully implemented: ■ The distinctive natural and historic character of park is preserved and enhanced and is an integral part of the Addison Oaks experience ■ Major destinations within the park are clearly identified and visitors move freely between destinations and throughout the park ■ Addison Oaks is well-known in Oakland County as a destination for outdoor adventure recreation experiences ■ The park is visited in all four seasons and has recreational opportunities targeted to each season ■ Accessibility is enhanced throughout the park ■ The park is fully -connected within the Oak Routes trail network Facility improvements and improvements to business and operating practices have increased customer satisfaction of existing visitor populations; drawn new target populations to the park; and created new programmatic and revenue -generation opportunities The backdrop of natural beauty and historic buildings at Addison Oaks are two of the reasons that visitors love the park. Through natural resource stewardship, OCPRC will preserve the natural beauty of the Addison Oaks and enhance the quality of land and water resources within the Clinton River watershed. Management of the structures within Addison Oaks will include careful attention to the park's historic aspects, most notably the buildings of the Buhl Estate complex. A variety of strategies are intended to draw new visitors to Addison Oaks and encourage repeat visits. The primary strategies are lengthening the season in which campsite rentals and staffed activities occur at the park and creating recreational opportunities for new groups of users, such as equestrian campers and dog owners. For people who are already regular visitors to Addison Oaks, increases in convenience and comfort within the park will increase their satisfaction with the park experience. All these strategies will strive to make sure that the healthful benefits of outdoor recreation at Addison Oaks are accessible to all individuals, including those from underserved communities and for people with disabilities. Strategies to meet the needs of specific target markets are also proposed. For example, Oakland County's population over 65 is expected to increase by 61% between 2010 and 2025. Accessibility improvements will help us to meet the needs of this growing senior population. In addition, survey data shows that fewer numbers than expected of teenagers and young adults are visiting the park. Enhances in technology (wifi and smartphone apps for example) and adventure -type programming will help younger adults and families with teenage children into the park. The Addison Oaks' Ten -Year Vision contributes to the long-term sustainability of the park and the Oakland County Parks system. Specific contributions include operating and business practices to provide excellent customer service, meet cost recovery targets, and best management practices for maintenance, renovation of existing facilities, and creation of new assets. April 23, 2014 DRAFT Addison Oaks Park Master Planning Document Page 6.3 110 B R iQ' Beckett&Raeder QAKLAND COUNTY PARKS OAKLAND COUNTY PARKS AND RECREATION AMERICANS WITH DISABILITIES ACT (ADA) Assessment and Master Plan Addison Oaks Site ADA Compliance Deficiencies and Recommendations 1. Conference Center Grounds A. The accessibility symbol is not provided in the passenger loading zone/space B. Handrails are not provided along the entry ramp. C. The approach to the main entry door slopes at 8.6%. This is steeper than the maximum 8.3% a ramr can be. Handrails are also not provided. D. The main stairs and associated handrail do not meet ADA requirements. a. Stair nosing exceeds maximum'/z" diameter. b. The stair handrails exceed the maximum outside diameter cross-section c. The stair handrails do not extend horizontally 12" plus the width of one tread at the bottom of the stair d. Stair handrail horizontal projections are not located 1 '/a" below the bottom gripping surface. Recommendations for Compliance Estimated Cost A. Add the accessibility symbol to the passenger loading zone/space $400 B. Add handrails along the entry ramp $4,200 C. Reconstruct entry area in compliance with ADA requirements. 9,000 D. Reconstruct stairs in conjunction with reconstructed entry area (Item C above) in $37, 500 compliance with ADA requirements or replace stair nosing and handrails in compliance with ADA requirements. Total $51,100 2. Conference Center Parking A. Barrier -free parking spaces do not meet ADA requirements. a. The access aisle(s) are less than the required 60" in width b. The van access aisle is less than the required 96" of width c. No handicap signs are provided except in the van accessible space d. The 2.9% cross slope of the barrier -free spaces is greater than 1:50 e. The 4.7% cross slope of the van accessible space is greater than 1:50 f. The access aisle does not adjoin an accessible route. Visitor must walk up the vehicular roadway which has a cross slope of 3.9% Recommendations for Compliance Estimated Cost A. Reconstruct barrier free parking spaces, access aisles and accessible route in $58, 600 compliance with ADA requirements. Total $58, 600 111 B R iQ" Beckett&Raeder QAKLAND COUNTY PARKS OAKLAND COUNTY PARKS AND RECREATION AMERICANS WITH DISABILITIES ACT (ADA) Assessment and Master Plan Park Office Grounds A. Parking capacity: 8; required barrier free parking: 1; barrier free parking provided: 0. B. No van accessible parking provided. C. No accessible route to park office entrance. a. Slope exceeds 5% (5.5%) in designated aisle before doorway. b. Storm drain cover openings are larger than'/z" (1 1/8") in designated aisle before doorway. Recommendations for Compliance Estimated Cost A. Provide one paved van accessible barrier free parking space, access aisle, and $13, 000 accessible route in compliance with ADA requirements Total $13,000 4. Old Contact Station Parking A. No barrier -free parking provided. One van -accessible space is required. B. The pathway leading east from the parking lot to the remainder of the park has a slope of 5.5% and a cross -slope of 2.5% for a short duration. C. Brick curb ramp at Old Contact Station uneven due to heaving and settling. Change in level greater than'/z" present. Recommendations for Compliance Estimated Cost A. Provide one paved van accessible barrier free parking space and access aisle in $1,000 compliance with ADA requirements. B. Regrade and reconstruct the non -compliant portion of the pathway leading east $7, 600 from the parking lot to the remainder of the park to achieve compliant longitudinal and cross slopes. C. Reconstruct brick curb ramp in compliance with ADA requirements. $9, 600 Total $18,200 5. New Contact Station Parking A. Detectable warnings are not provided on the curb ramp Recommendations for Compliance Estimated Cost A. Add detectable warnings to the curb ramp $600 Total $600 6. Summer Day Use Parking A. Barrier -free parking spaces do not meet ADA requirement. a. Inadequate quantity of barrier -free spaces provided. Four (4) are provided; seven (7) required. b. No van accessible parking provided. Two (2) are required. c. The gravel surface material is inaccessible. Therefore, no access aisle or parking space striping can be provided. d. The cross -slope of the northern most space exceeds 2% (5%). 112 r E "omo igroni PA«eouvn'v'ev o[ecniovo iveu exevrvam� memex.+i III coiwwav Al I vevx rncI c P•vvvmxI xvor 1111Lxv....erwinx,wo uwxn ADDISON OAKS ENTRANCE DRIVE SCALE: NTS ADDISON OAKS ENTRANCE DRIVE AREAS 9326 & 9327 SCALE: NTS (0 Oakland County Department of Facilities Management Facilities Maintenance & Operations Division Facilities Planning g & Engineenng � woiwnucµm.ax. �z®ei uvoien ovcxano025�xn[x Pxc14-097 cn Owl h a w z �W W� �W K 0 W� U d z O w m C0 Y z O Y z Q o a F h v o r ❑ R o C-115 j 113 ON 61�411ik�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 I FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: May 14, 2014 Subject: CONSTRUCTION APPROVAL— Play Lot Replacement Projects: • Groveland Oaks Concession Play Lot • Independence Oaks Twin Chimneys Play Lot PLANNING OVERVIEW 1. Strategic Plan (2008) (Refer to attached relevant pages) a) 1.2.2 Recreation Facilities Vision — Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages. (Strategic Plan 2008 Summary Report, Page 3) b) 1.2.2.1 Recreation Facilities Goal — Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County. (Strategic Plan 2008 Summary Report, Page 4) c) 3.1. Park and Facility Findings and Recommendations — Parks are in need of updated plavarounds for aqes 2-5, 6-10, and adult play areas in one setting. They also are in need of additional group picnic shelters, family shelters, dog parks, outdoor adventure learning centers, fishing areas, special events areas, boat rental, concessions, play courts, sports fields, bocce ball, croquet areas, as well as sand grounds for volleyball and sand box play areas for kids. Strategic Plan 2008 Summary Report, Page 16, bullet point #8) 2. Public Engagement (2010) a) Major Survey Findings: Visiting Oakland County Parks and Recreation Sites — Addison Oaks is the second most visited park: The Oakland County parks and recreation sites visited by the highest percentage of households during the past 12 months are: Independence Oaks Park (17%), Addison Oaks Park (12%), Waterford Oaks Water Park (11 %), Glen Oaks Golf Course (10%), and Red Oaks Water Park (10%). (2010 Community Survey Executive Summary Report, Page ii) b) Major Survey Findings: Facilities Participated in Most Often at Oakland County Park and Recreation Facilities — Based on the sum of their top four choices, the facilities that households participate in most often at Oakland County parks and recreation facilities are: walking, hiking and nature trails (42%), picnicking areas and shelters (17%), 18- and 9-hole golf courses (16%), and children's plavarounds (14%). (2010 Community Survey Executive Summary Report, Page iii) c) Major Survey Findings: Actions Most Willing to Fund with County Parks and Recreation Tax Dollars — Based on the sum of their top four choices, the actions that respondents are most willing to fund with the County parks and recreation tax dollars are: fix-up/repair older park buildings/shelters/plavarounds 3( 5%), purchase land to preserve open space and protect the environment (31 %), purchase land to develop walking and hiking trails (27%), and develop new hard surface walking and biking trails that connect to regional trails (22%). (2010 Community Survey Executive Summary Report, Page iii) 3. Five -Year Recreation Master Plan 2013-2017 (Refer to attached relevant pages) a) Objective 2.2: Planned Capital Improvement and Major Maintenance Projects 1. Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process. (Recreation Plan 2013-2017, Chapter 9: Page 13) 114 Page 2 4. Park Vision and Facility Concepts (Master Plan) a) Park master planning process for Groveland Oaks and Independence Oaks is currently underway 1. Refer to Master Planning schedule from Oakland County Parks & Recreation — Planning 5. Capital/Maintenance Management Plan (FY2014) a) Budget History: GRV — Beach IND—Twin Concession Chimneys Fiscal Year Playground Fiscal Year Playground Identified FY2012 Identified FY2012 2012 $250,000 2012 $40,000 2013 $250,000 2013 $40,000 2014 $250,000 ) 2014 $40,000 1. FY2014 Budget: a. Groveland Oaks • Beach Concession Playground Replacement — $250,000 b. Independence Oaks • Twin Chimneys Playground Replacement - $40,000 PROJECT OVERVIEW 1. GRV Play Lot, Concession and IND Play Lot, Twin Chimney (Need): a) Design & Construction Purpose: 1. GRV & IND - Removal and Replacement of 25 year old structures that require substantial updates that regular maintenance and repair cannot complete. b) Design & Construction Considerations: a. IND - Twin Chimneys Play Lot • Remain as a 2-5 year old play structure within existing playground footprint • Separate swings from structure per CPSC guidelines b. GRV — Concession Play Lot • Remain as a 5-10 year old play structure within existing playground footprint • Expansion of play elements including swings due to high volume use • Drainage issues to be addressed with new system • Add seating around perimeter of playground c) Design Program Elements: 1. At a minimum, the following elements will be required in the new proposed design of each playground; a. IND - Twin Chimneys Play Lot • 2 ADA Swings • 1 Slide • 1 Transition Platform • Fibar mulch play surfacing b. GRV — Concession Play Lot • 8 Swings, including 2 ADA • 8 Slides • 4 Climbing Apparatus Fibar mulch play surfacing 2. Design/Engineering Consultants a) Prime Design Consultants — OCRPC Staff 115 Page 3 3. Previous discussions/agenda dates a) Included in Budget Review Process as an Active or Pending Project since FY2013 b) FY2014 CIP/MM Project Review/Update: February 19'h OCPRC Commission Meeting c) June 41h 2014 OCPRC Commission Meeting — Conceptual Approval 4. Funding considerations a) N/A 5. Project Timeline: a) Conceptual Approval b) Bidding & Procurement c) Construction Award d) Construction Start e) Construction End June 41h 2014 OCPRC Commission Meeting June/July 2014 August 6th 2014 OCPRC Commission Meeting September 2014 November 2014 6. Fiscal Considerations: a) Revenue: 1. No increased revenue is expected at this time. b) Expenditures: • No change in expenditures is expected at this time c) Anticipated Annual Depreciation (beginning in FY2015): 1. Playground Replacement, (Park Improvement 15 years; d) Life -cycle of Facility 1. Playground e) Cost Recovery Goals — Playground 1. Service Category Goal 7. Market Analysis: a) Prime Service Area (Zip Code Data) 1. Refer to attached map. b) Current/Potential Patrons 1. Existing Facility — Not applicable for this project c) Direct/indirect Competition 1. Existing Facility — Not applicable for this project d) Current/Potential Programs & Services 1. Existing Facility — Not applicable for this project $19,333 20-25 years Regulatory PROCUREMENT INFORMATION — CONCEPTUAL With the help of the Oakland County Purchasing Department, the Playground Bid was posted on the MITN website on May 23'h 2014, with responses due on June 26th 2014. The following five responses were received; DESCRIPTION 1 COMPANY —> GRV Option #1 GRV Option #2 GRV Option #3 IND Option #1 IND Option #2 IND Option #3 Bidder #1 Bidder #2 Bidder #4 Bidder #5 Gametime- Midwest ItaT Playworld Superior Play Sinclair Recreation Midstates Recreation Holland, MI Products Spring Arbor, MI _ QkernoS.lGlrt% Holland, M1 Brighton, MI $240,000.00 $250,000.00 $250,000.00 $238,096.00 $240,000.00 $240,000.00 $250,000.00 $2 000 QO $246,441.00 $240,000.00 $247,397.00 $240,000.00 $40,000.00 $39,727.00 MWES360 QQ $39,879.00 $50,000.00 $40,000.00 $38,927.00 $40,000.00 $39,787.00 $50,000.00 $40,000.00 $39,072.00 $50,000.00 116 Page 4 The evaluation committee, which consisted of Oakland County Parks and Recreation and Oakland County Purchasing staff, evaluated the five submitted vendor responses based on the following criteria: 1. Quality/Experience 2. Price/Fee 3. Safety 4. Warranty 5. Design Aesthetics/Function Project Costs: a) Construction Contract Cost: $281,000.00 b) Site Work (OC Annual Contracts): $8,000.00 c) Total Project Costs: $289,000.00 ATTACHMENTS 1. Attachment A — Strategic Plan (relevant pages) 2. Attachment B — Five -Year Recreation Master Plan (relevant pages) 3. Attachment C — Park Vision and Facility Concepts 2013-2017 (relevant pages) 4. Attachment D — Master Planning Schedule 5. Attachment E — Park Map IND 6. Attachment F — Park Map GRV 7. Attachment G — Zip Code Map IND 8. Attachment H — Zip Code Map GRV 9. Attachment I — Proposed Elevations and Layouts STAFF RECOMMENDATION After completion of the evaluation process, staff recommends awarding a contract to Miracle Midwest for an amount not to exceed $281,000 for the Groveland Oaks Concession Play Lot and Independence Oaks Twin Chimneys Play Lot replacement projects. MOTION Move to award a contract to Miracle Midwest for the Groveland Oaks Concession Play Lot and the Independence Oaks Twin Chimneys Play Lot Replacement Projects for an amount not to exceed $281,000. 117 Parks and Recreation Strategic Plan 1.2.1 LAND "Acquire, improve and maintain quality parks that support the community's values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of Oakland County." 1.2.1.1 GOAL "Acquire, maintain and improve park land for active and passive recreation to provide a variety of park experiences and to meet a land acreage goal of 800 acres in the next ten years, contingent upon full funding." 1.2.1.2 STRATEGIES • Establish a dedicated funding source for land acquisition • Implement a land acquisition strategy that recognizes the value of parkland in urban areas, including the southeast quadrant of Oakland County, while also acquiring park lands in other areas of the county in a strategic manner that complements other local government agencies' efforts • Work with the Oakland County Trails Advisory Council, as well as county departments, state and local agencies, community leaders and non-profit organizations to complete and promote the Oak Routes Trail Network in Oakland County • Develop and maintain quality park trails that provide a variety of trail experiences and connect into the larger, countywide Oak Routes Trail Network • Create and implement system wide natural resource management program • Update county park master plans where appropriate to meet the active and passive recreation needs of residents and to achieve the outcomes desired for each park in the system • Coordinate with local land conservancies and recreational partners to acquire or lease land to meet the park land acreage goals • Establish wetland mitigation opportunities in cooperation with developers, land conservancies, CVT's, state and county agencies • Determine the economic value of park natural resources • Establish levels of park maintenance and upgrades that meet the needs of park guests in a fiscally responsible manner • Work closely with government agencies and recreational providers to create a balance of park types across the County that provide residents with a variety of park experiences and promote equity of access • Establish design standards and principles to maximize efficiency and productivity j 1.2.2 RECREATION FACILITIES "Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages." 3 pros;,': consulting 118 KLANDOakland County Parks and Recreation Commission COUNTYPARKS 1.2.2.1 GOAL "Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County." ... - . > 1.2.2.2 STRATEGIES • Develop an asset management plan for infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually • Develop a revenue and operational management strategy for decreased participation for all facilities and programs • Develop a business plan for every current and future park, golf course, or attraction in the system • Remove unproductive facilities and resources • Establish a data management system to enable staff to facilitate decision making on recreation programs and services to create a lifelong customer • Develop a marketing strategy to maximize the use of facilities, programs, and services that enhance the awareness, use and revenue • Define the future role of the nature centers • Analyze all facility management contracts/leases through effective costing assessment, capital improvements required and measurable outcomes to maximize revenue return • Establish a Partnership Policy that enhances relationships with schools; cities, villages, and townships; private, non-profit organizations; and other government agencies • Develop a trail plan for each park that provides a combination of trail types • Establish an ADA compliance plan for parks and golf courses • Enhance all facility rentals and reservations to create higher levels of use and value to users 1.2.3 RECREATION PROGRAMS AND SERVICES "Our vision is to develop the following core recreation services in the most productive and efficient manner. These include the following; Natural Resource Education and Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness, Active Adults for older populations, Youth oriented programs and camps, Facility Rentals and Reservations, Special Events, Family Programs, Therapeutic Recreation Programs, Volunteer Services, Golf Programs and Services, and Aquatics." 1.2.3.1 GOAL "Develop each core program to the highest level possible that will provide residents with a quality experience that will last a lifetime." 1.2.3.2 STRATEGIES • Determine core recreation services and programs • Phase out non -core recreation services • Develop a four season approach to park programming 4 119 Five -Year Parks and Recreation Master Plan 2013-2017 Table 6: Objective 2.2—Planned Capital Improvement and Major Maintenance Projects OBJECTIVE 2.2: PLANNED CAPITAL IMPROVEMENT AND MAJOR MAINTENANCE PROJECTS OBiECTl1VE PERFORMANCE INDICATORS Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance Performance metrics are under development forecasts and pursuant to the results of the facility planning e process . ACTIONS TRACKING METRICS ADDISON OAKS All projects are scheduled for completion by the end of FY2017 A. Conference Center Drive: Eliminate either the western or eastern one-way drives and provide two-way traffic on driveway; include drive lighting in design (CIP 974 and 976)(CIP FY2013) B. Play lot and beach (CIP) C. Buhl Lake Boathouse: Replace boathouse, including necessary site improvements, rental, office and restrooms (CIP 601) (CIP FY2013) D. 2 yurts E. Campground Pull -Through Sites: Construct pull -through sites in camping section A that utilize existing campsites with the construction of a new gravel road (CIP) (CIP FY2013) F. Dog Park: Install necessary site improvements, including fencing and gates for new dog park, year round parking and camper access (CIP) (CIP FY2013) G. Campground Recreation Pavilion: Construct new 60X80 recreation pavilion with storage to replace existing tent (CIP 604) (CIP FY2013) H. Campground Asphalt Trail (CIP 1221) 1. Water Feature (CIP 1099) e Please note the following: • References to REO MP refer to the Red Oaks Park Vision and Facility Concepts 2013-2022 (Draft) (OCPRC, 2012). ■ References to REO MP refer to the Waterford Oaks Park Vision and Facility Concepts 2013-2022 (OCPRC, 2012). ■ References to CIP/MM refer to the Capital Improvements and Major Maintenance 15-year Forecast and Management Plan (OCPRC, 2012). Project numbers (when available) have been included in the CIP/MM reference. ■ References to CIP/MM FY2013 refer to those projects that have been identified internally as priorities for planning or implementation in FY2013. Please see the References section for full citations for these documents. 9,Z,KLAND �J►ICdW_1 Chapter 9: Strategic Action Plan — Page 13 120 Red Oaks Park Vision and Facility Concepts 2013 — 2022 Parks Commission Approval Date: March 6, 2013 Park Trails and Non -Motorized Access Facility Concept Maintaining neighborhood connectivity has long been a priority at Red Oaks. The original Golf Course design incorporated a covered walkway, which is still in use and connects the neighborhoods on either side of the Golf Course. A tunnel under the walkway accommodates golf carts. Red Oaks trails and pathways, both existing and proposed, are reflected on Madison Heights' pathways plan. Red Oaks' role in the pathway network is further amplified by its location in a dense urban area with connections to public transit and local businesses. Within Red Oaks, the Golf Course is open to the public in the winter months for cross-country skiing. Perimeter mileage is identified in the Dog Park individual dog runs for the purpose of walking and running along the inside of the Dog Park fences. The Suarez Friendship Woods (surrounding the Red Oaks Nature Center) contains 1.3 miles of paved trail with gate entrances to the neighborhoods on the east side of the park. Facility Vision The Park Trails and Non -Motorized Access vision focuses on enhancing connectivity, where feasible and justified by need, to both local and proposed regional trail and pathway networks. This includes coordination, where applicable to Red Oaks, with the City of Madison Heights as they complete their citywide pathways plan. The Red Oaks facility concept for trails and non -motorized access is supported by the Recreation Plan's action plan for trail planning and development (OCPRC, 2013, pp. 20-21). Facility Development ■ Evaluate the feasibility of the proposed grant -funded connector trail project on the east side of the park. ■ Coordinate with Madison Heights as they complete pathway sections on the west side of the Golf Course or on adjacent land west of the Golf Course ■ Coordinate with Macomb County Planning and Economic Development and the City of Warren to evaluate potential connectivity with Macomb County's Trail Plan ■ Evaluate the need for improvements to the Suarez Friendship Woods trail system Programming ■ Continue to collaborate with local communities to participate in walking and running events that incorporate Red Oaks' facilities. ■ Explore innovative ways to use Red Oaks facilities for walking, running and cross-country skiing Business Strategies ■ Developing greater connectivity with local and regional pathway networks will increase the accessibility of Red Oaks and will have a positive impact on the attractiveness and value the City of Madison Heights offers to residents and businesses Page 12 Cgwp A K L A N D I1II ► I fIf v-1,11'M 121 Park Master Planning Schedule Updated October 10, 2013 Donna Folland, Project Advisor--follandd@oakxov.com OCPRC Parks and Recreation Master Plan 2013-2017 (March 2013) — Excerpts: Objective 2.1: Park and Facility Planning — Implement park master planning and facility planning to guide the future development and improvements in parks and facilities (Chapter 9, Page 12). Performance Indicators: All parks have completed the Park Master Planning Process and have current Implementation Plans by the end of FY2017. Track % completion on an annual basis (Chapter 9, Page 12). Action 2.1.A: Complete the Park Master Planning Process for a minimum of two parks per year and attain Parks Commission approval for the Park Vision and Facility Concepts document for each park (Chapter 9, Page 12). Schedule': Park Completion or Anticipated Completion Year Addison Oaks 2014 (ADD); 2015 (ACC) Catalpa Oaks 2008 Glen Oaks 2015 Groveland Oaks 2014 Highland Oaks 2016 Independence Oaks 2015 Lyon Oaks 2015 Orion Oaks 2016 Red Oaks 2013; 2015 (RDG update) Rose Oaks 2016 Springfield Oaks 2014 (SAC); 2015 (SPG) Waterford Oaks 2013 White Lake Oaks 2015 1 Schedule has been updated since adoption of the Recreation Plan 122 INDEPENDENCE CIA K 1; 248.625.0877 • •e• •••r.. #obits$ •~` 9501 Sashabaw Road • to ; Clarkston, MI 48348 Q •,+'Y �l • • #+Nature * a .Center +.-�; ' P • • tik •e•e.e••a• • •• • P ..•...�. Wildlife • • ••• Viewing *•• • 4 Platform • • • • *. } • • •• , di13♦jl8llir R • • e e ■ © B�cl •ase 4 • • 1 • so ••• •• • =■ e •• • d}+. • d - idd �••e ••• • *. � ,. � ••�eei1� a � e • e • a • • e • • Intersection 3 where you are All maps Map ariented to ftr Ih Direction of travel to next number ACAUTION Bikes may be used on paved trails. Personal safety items, such as a helmet, are Irecommended. Operate bikes under control at all times. Ilk * Trailhead © Parking •F- —.----j• Boardwalk Paved Trail • • • • • • Natural Trail Playground 0—® Trail intersections Dock 07/11 Clinton River P�i Moraine C•c Knoll i Clinton River Park Office Pine Grove P — 13 �a t a•' Contact Y-akson Park Entrance" Ind.Twpl SafetyPath : Camp ••� Wilderness 0 River Loop 2.2 miles _ ..._ rain; AD/ _ Lakeshore Loop 2.4 miles packed dirt, even terrain, slight to moderate elevation changes 0 Springlake Loop 3.2 miles packed dirt, uneven terrain, challenging,.: changes 0 Rockridge Loop 1.6 miles packed dirt, even terrain, moderate to difficult elevation changes © Ted Gray Loop 1 mile packed dirt, even terrain, challenging, technical, steep elevation changes 0 All Visitors Loop .3 miles paved, flat terrain; ADA compliant 0 Habitat Trail (Teaching Trail) .8 miles dirt, _ even terrain Connectors 123 ' -we OP t , Af OKIAND 11liiri"A V.,1r1LM GROVELAND OAKS COUNTY PARK s Legend ParK Boundary - Waterway Hydric Features 0 150 300 Feet 6600 124 city Village of Village 00 KLAND Mundy of brand Blanc 600drteh g Gaines y Had[ Metamora Dryden Townshi brand Blanc Almont of Almont TownshipP Townsh Township Townshi COUNTY PARKS Township _ Atlas �' P Township Berlin ,J Township Township -' •••••••••••••ems••••••• •••••• • Village of • Argentine Fenton • Village of Leonard • 7o i • Ortonville • Township P Brandon Oxford Addison Bruce HollyGroveland 1 • Township Towas'hip` Township • Township City of 1 • .Township Township • � � � Linden 1. Ytglgge Armada City of • of Oxford • Fenton • Village • Township ` • of Holly • Village i J of Romeo Ray • t- Village of • Township • Lake 00- • Deerfield • , ° "e'e.-i -S Township Tyrone • Rose spring-, icM Towntl`00 Orion Oakland • Washington Township •� Township TaMrshiF age Township Totvnshap Township e - Village • s of Clarkston • • — Cty of Lake • Independence Oaks Nature Center Cityof •- I Angelus �, city of • Sales by Zip Code J• — (Auburn Rochester• oaeala 2013 Season Townshi • Hills Shelby P --Hartland Highland W.hfte Lake Waterford ( City of Township• Tow ship Township Township ,�- _ Rochester • Township • P ` City of Hits• • `-� Penttac - - • Macomb • - —city • Township 1 - 3 • - of Sylvan _ Ctty of,_ Lake —� • ~ City of t- — • 'Utica r 4-7 • Village of _ City Keego 6saoa • Milford r of Orchard Harbor �_ Clinton i 8 - 15 Commerce Lake Bloomfield City of City of City of Township T—hip Brighton • Milford Township Township Bloomfield Tro• Sterling-- - Township • Township Village of West Hills y • Heights 16 - 32 • Wolverine Bloomfield - - I d I S 33 - 68 City of • Lake Township - City of r] Brighton • City of City of G Birmingham City of • ty Walled Lake -Vill e � - Fraser • Wixom Village of— °g Franklin Village of Beverly City -fie • City of i, of Bingham I NIS I Madisore of 7% of 483 sales are not represented Hamburg • Parini Vton Forms City of City of- C o fk Height; Warren City of due to inaccurate or incomplete zip code data Township Green Oak • Lyon City _ Hillst Lathrop Berkley y I • _ —Roseville Township Wily of Township of Novi City of Pillage_ of • City o3% of 446 of sales are not represented *South Novi Cl -of Southfield City f Centel - --- due to out-of-state zip code data • Lyon Township Farmington I City of I Ridge City ; Lme �tty of 1 inch = 4 miles • Oak Park Ro al O Pa k• Eastpointe Oakland County Parks and Recreation •• • • • • • • • • • • w o" 0 • • • • • • • • • • • • • • • • • • • • • •�wAh*` • • • City of 2800 Watkins Lake Road Salem City of Redford City of Harper Waterford, MI Webster Northfield Northville tY Township Livonia Township City Woods 248 858-0906 Township Township Township Plymouth P of Highland Detroit Township Park 125 411117 -'Village of L Mundy of brand Blanc Goodrich Hadle Village Gaines brand Blanc- Metamora Dryden I Almont of Almont Township Townshi I� Townshi 7nwnshtp Township Atlas �1 p Township Township Berlin Township rownshil •e•• ••••S••••••••••••A••• ••••,••-••�•� - -- -" — • Village of • _Ar,gentilne Fenton 0 Village of Leonard Townshlp TOWo4p • Ortonville v it Holly eland Brandon Oxford Addison Bruce City of - Township Township Township • Township Linden G. Township (' • I Village i Armada City of Village of Oxford Township en on • of Holly ♦_ Village t, • of Romeo Ray • Deerfield • Independence Village of Lake Orion -—A Township • Township Tyrone • Rose Springfield Township Orion Oakland • Washington ,J _ Township ; Townshup Township City of Township Township • Township Village I • of Clarkston • — City of Lake Angelus City• °f City of • Oceolo Auburn Auburn Hills Rochester* Township ;Hartland d Highland White Lake Waterford rL City of Township . Township Township Township City of Ro°hest r • - ` ' • Hills p �Pontine • r L1, • I an • —� ` • • i �k�ge of Lakr�'- City i. -' City Ke�9?'� • • • Milford r of Orchard Hpr76or = Bloomfield City of ®- 'T Brighton • r Milford Commerce Township lake — -- Township Bloomfield City of • Township_r • Township Village of West Hills Tray, • CI • Wolverine Bloomfield - I ,L- _ • City Of = • ` A Y Lake City Township I City of • BMghtoh-1 1�- � - _I of City of ,Birmingham ._ City of • Shelby Township Macomb Township City of Utica _. Clinton City of Township Sterling----. Heights • — L Wixom I Wnlied Lake_ - Village of VfHoge Clawson • -- e C( o Franklin Village of Beverly City f• Madlso City of of Bingham IHhls r• Hamburg • Farmington Farms Cityof City of— City of Height City of �'"' • �.JL�on F Is, Berkle Royal Oak Warren Township Green Oak Clty j Lathrup y • Townshlp City of Towns p of Novi Cf of_I-village—, 1 • — —Clty of City of Center *South Cl •of Sout field Pleasant L on NoviCi • Y Town hip _ Farm on i City of Ridge Hue aline Ctty of • Oak PRokal O Parka Eostpotnte ••• �� ••••••r•fi�f•`••-•I•♦••N�••►•r••�s••1,w�h •-••• _-- City'ot Northville Harper i Webster Northfield Northville City of Redford City of Township Livonia T City r I Woods 'Township Township Township Plymouth ownship f of Highland Detroit __7 TownshipJ' — � — - - Park t i City of r Fraser OZAKLAND COUNTY PARKS 0 2 if .0 F_ Groveland Oaks Campground Sales by Zip Code 2013 Season 1 - 24 25 - 70 71 - 179 180 - 282 283 - 872 54°% of 17,047 sales are not represented City of due to inaccurate or incomplete zip code data Roseville 5% 7,803 of sales are not represented due to out-of-state zip code data 1 inch = 4 miles Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akland.com 126 Groveland Oaks Option #2 vi Nlqj dwelt k4Miracle 127 Groveland Oaks �M�dwegt k. Miracle 128 Groveland Oaks Option #2 Holly, MI i ` �y Mid°w�str Miracle 129 Miracle Midwest 1749 Hamilton Okemos, MI, 48864 GROUND SPACE:92' X 123' DRAWN BY:Mirade Maker PHONE NO. 800-722-8546 FAX NO. 5173491911 PROTECTIVE AREA:104' X 140' SHEET 1 OF 3 Groveland Oaks County Park 2 Holly, MI SITE PLAN DATE: 86 41815664097 June 26, 2014 — ✓ COMPLIES TO ASTM/CPS SCALE: 1"=20' TYPE: COMPLIES TO ADA ELEVATED PLAY ACTIVITIES - TOTAL 32KmNmd ELEVATED PLAY ACTIVITIES ACCESIBLE BY TRANSFER 7 REQ'D 0 ELEVATED PLAY ACTIVITIES ACCESIBLE BY RAMP 18 REQ'D 8 GROUND LEVEL ACTIVITY TYPE 9 REQ'D 0 GROUND LEVEL QUANTITY 37 REQ'0 0 4toiracie To promote safe and prop, er equipment use by Children, Miracle recommends the In of either a Miracle safety sign or other appropriate safety signage near each. ach playsystem's main entry point(s) to inform parents and supervisors of the age appropriateness of the playsystem and general rules for safe play QUANTITY: hN ENERGY ABSORBING PROTECTIVE SURFACE IS REQUIRED UNDER & AROUND ALL PLAY SYSTEMS 130 i ►1►��Qpt: l� Independence Oaks Clarkston, MI Miracle 131 �qo , rA InG:±o alp I %J�Ootwp rw, OF , ON -!37 . . . . . . . . . . 1 5 - -- - ------- 7m V�110:1R_101RM01%1011h/ �_1 ii'►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 9 J PARKS OPERATIONS AND MAINTENANCE To: Chairman Fisher and Commission Members From: James C. Dunleavy, Chief of Parks Operations — North District: Tom Hughes, Chief of Parks Operations — South District Submitted: July 30, 2014 Subject: Inflatable Waterslide INTRODUCTION AND HISTORY The Oakland County Parks Operations staff would like to add an additional water feature to Addison Oaks County Park. An inflatable waterslide was originally budgeted in the Capital Equipment budget in the amount of $68,000 to replace the waterslide at Groveland Oaks because of impending repairs ($1,000 is an acceptable variance). After further evaluation of the feature, staff decided to move forward with completing necessary repairs to the existing waterslide at the park. After assessing declining beach use at Addison Oaks, staff would like to add the inflatable waterslide there, which would increase day use and provide additional recreational opportunities for the campers. We have seen how well the slide has done at Groveland Oaks and Stony Creek Metropark. The slide at Groveland Oaks generates $30,000 annually, with a current fee structure of $8 for an all -day wristband, $6 for ten rides, and $1 for a single ride. Staff would use the same fee structure for the new feature at Addison Oaks. Staff visited Stony Creek Metropark, where this same slide has been in operation for the past three years. Their first year in operation generated $50,000 in revenue. A lifeguard is not required to operate the slide. On busy days, three staff is required to operate the slide; on slower days it can be operated with only two staff. The slide is not permanent and can be moved for use at special events at other facilities. The slide has a one- year warranty and is expected to last ten years. Staff received the following bid: Free Style Slides St. Petersburg, Florida $69, 000 ATTACHMENTS - Picture of proposed waterslide 133 Page 2 STAFF RECOMMENDATION Staff recommends awarding the bid for the purchase of an inflatable waterslide to Free Style Slides in the amount of $69,000. MOTION Move to award the purchase of an inflatable waterslide for Addison Oaks to Free Style Slides in the amount of $69,000. 134 ++rtsMILas tears I I - tiL. r M iRF fofidEft•ALA■rir+r w R+ r r• r� ar< r� r .r. �rar al R s ria •} 4SO �rs"a •raMiry i as + s!i'syrr.:a .! lrMMe •��ytrs+t rt •ate*�� *a •Nm vm issue flirr'1!!!rr ►m.afri Rflrrinva"S _ --rr � sat�la\raislf+ t,��s*rrr+►r��r• • •rs�ratr*!■ 5 49!oi t • ■oral f r *rf ■ ■ � i • 4. f low. + / a w S _ o �� 1 _ •rr M� A rendering of The Hippo® operating as a dry slide at a ski resort. �r and 175 ft. in length. It consists of the leg sub- structure, the slide body, the slide extension and the landing bed. The leg sub -structure is a rock solid foundation. The climb to the top of the slide is quick and easy on a staircase constructed with safety in mind. The stairs are Inflation time lined with form -fitting handrails from start to guaranteeing a safe ascent. The finish IS entire slide, including the 60 high density polyethylene stairs, weighs incredibly 3,900 lbs. when deflated. When it fast, taking comes to storage, The Hippo® fits only 15 to 20 in a space no larger than 6 it. x 6 minutes ft. x 12 ft. The Hippo® operates on two high output, single horse power blowers, producing 7.5 inches of static pressure. Inflation time from start to finish is incredibly fast, taking only 15 to 20 minutes.Your slide purchase includes a set of three B-Air blowers, each weighing only 36 lbs. B-Air blowers are constructed with state of the art safety screens and reverse air blocking louvers to insure long life. 136 V_ _IAR.101RM61%01h/ �.1I;i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: July 30, 2014 Subject: Purchase of Items from Silverdome Auction INTRODUCTION AND HISTORY AGENDA ITEM NO. 9 K ADMINISTRATION The Pontiac Silverdome held its public auction in June and staff met to look over the items that were part of the auction, prioritizing and setting maximum bids for each item. One of the highest rated and valued items up for auction was a portable restroom trailer. A number of other items of interest were stainless steel shelves and tables as well as a pizza oven and ice cream machine for existing concession operations. Other items of note that were purchased that were "like new" include trash cans and orange safety cones for special events throughout the parks. Pricing of the items also included extra fees as part of the auction; those fees include auction company fee, removal fee, and credit card fee. There was no sales tax charged as we are exempt. Staff felt through the pictures and description provided, that this unit was in very good shape and would be useful for many Park uses, including but not limited to being available as a rental unit for Weddings at the Ellis Barn, allowing for flush toilets on -site for events. Other park events include the ORV demo event, Fireworks at the Campgrounds, and recreation events throughout the County where extra port -a johns are normally rented from a county contractor. After researching the value of similar units on-line and communicating with the trailer manufacturer a maximum bid of $10,000 was set. Online there is very limited availability for these units, with most starting over $20,000. The 2001 trailer is 24 feet long. It has two stalls, two urinals, and two sinks in the men's section; and four stalls and two sinks in the women's section. It has a 1,000 gallon fresh water tank. Pictures of this unit are included with this report. Oakland County Parks staff obtained the trailer with a winning bid of $7,300; with all of the extra fees the final cost was $8,646.85. Staff was very satisfied with the final price and after picking up the unit, they were very happy with the condition of the trailer. Attached is a list of additional supplies and equipment that was vetted by staff and Consultant Kenny Handier. Staff looked online at the available items and established a maximum dollar amount for each item. The items that were acquired will benefit future parks and concession operations. While not every item we bid on was acquired through the auction process, staff is very pleased with the results. The total amount for the items purchased is $16,251.51. Staff worked with Oakland County Purchasing/Compliance Office before and during the auction to ensure Oakland County policies were followed. The purchase will be submitted to the Oakland County Board of Commissioner's Finance Committee through an Exception Report because the single transaction was over $5,000 and was not bid out. The trailer was charged to the Facilities Maintenance Capital Equipment line item. There is positive variance in the area due to two other purchases coming in under budget, a Bobcat was almost $8,000 less than the proposed amount and an air compressor was over $4,000 under budget. With those savings funds were available for this purchase. The other items were charged to the appropriate budget center's expense line item. 137 Page 2 STAFF RECOMMENDATION Staff recommends the Commission approve the purchase of the items from the Silverdome Auction in the amount of $16,251.51 and authorize sending the exception report to the County Board of Commissioners Finance Committee. MOTION Move to approve the purchase of the items acquired from the Silverdome Auction in the amount of $16,251.51 and authorize sending the exception report to the Oakland County Board of Commissioners Finance Committee for final approval. 138 Page 3 Fm *MEN e^r 139 Silverdome Auction Items Purchased by Oakland County Parks and Recreation Winning Bid Auction Co. Removal Credit Card Budget Item Description Total Per Item Account # Amount Fee Fee Fee Center 90 PORTABLE BAR (SEC. 117) $ 42.00 $ 6.30 $ 5.00 $ 1.60 $ 54.90 SAC 750504 94 STAINLESS STEEL DOUBLE BASIN SINK (CONC. 117) $ 22.00 $ 3.30 $ 50.00 $ 2.26 $ 77.56 SAC 730198 144 SILVERWARE BINS (SEC. 114) $ 8.00 $ 1.20 $ 5.00 $ 0.43 $ 14.63 SAC 750504 180 STAINLESS STEELTABLE (GEORGE'S GYRO) $ 75.00 $ 11.25 $ 20.00 $ 3.19 $ 109.44 GRV 750504 181 SHELF UNIT WITH WALL MOUNT & STAINLESS STEEL SHELF (GEORGE'S GYRO) $ 7.00 $ 1.05 $ 20.00 $ 0.84 $ 28.89 GRV 750504 236 3 STAINLESS STEEL SHELVES (CONC. 111) $ 20.00 $ 3.00 $ 30.00 $ 1.59 $ 54.59 RWP 750504 341 STAINLESS STEEL TABLE (SEC. 104) $ 87.00 $ 13.05 $ 5.00 $ 3.15 $ 108.20 RWP 750504 342 MIDDLE BY MARSHALL 2 TIER CONVEYOR OVEN (SEC. 104) $ 3,300.00 $ 495.00 $ 25.00 $ 114.60 $ 3,934.60 ADM 750154 357 STAINLESS STEEL TABLE (SEC. 104) $ 90.00 $ 13.50 $ 10.00 $ 3.41 $ 116.91 WWP 750504 372 3 STAINLESS STEEL SHELVES (CONC. 104) $ 14.00 $ 2.10 $ 30.00 $ 1.38 $ 47.48 WWP 750504 496 OVEN MITTS (WEST EXIT) $ 12.00 $ 1.80 $ 5.00 $ 0.56 $ 19.36 ADM 750504 640 2 DOOR UNDER BAR COOLER WITH 2 BRASS 3 HEAD TAPPERS $ 50.00 $ 7.50 $ 100.00 $ 4.73 $ 162.23 SPC 730198 653 CONDIMENT CADDYS ON 2 TABLES $ 34.22 $ 5.13 $ 5.00 $ 1.33 $ 45.68 SPC 750504 778 ASSORTED PLASTIC BINS WITH LIDS $ 29.00 $ 4.35 $ 5.00 $ 1.15 $ 39.50 RWP 750504 798 TAYLOR SOFT SERVE ICE CREAM DISPENSER $ 1,122.00 $ 168.30 $ 5.00 $ 38.86 $ 1,334.16 ADM 750154 904 ELKAY STAINLESS STEEL HAND SINK $ 6.00 $ 0.90 $ 20.00 $ 0.81 $ 27.71 RWP 730198 921 ASSORTED PIZZA SCREENS IN 1 RACK WITH RACK $ 60.00 $ 9.00 $ 5.00 $ 2.22 $ 76.22 ADM 750154 1089 3) STAINLESS STEEL SHELVES (CONC. 218) $ 15.00 $ 2.25 $ 30.00 $ 1.42 $ 48.67 GRV 750504 1160 3) STAINLESS STEEL SHELVES $ 15.00 $ 2.25 $ 30.00 $ 1.42 $ 48.67 RWP 750504 1399 PORTABLE COCKTAILS COUNTER (SEC. 205) $ 55.01 $ 8.25 $ 5.00 $ 2.05 $ 70.31 SAC 750504 1429 12 RUBBERMAID TRASH CANS (SEC. 204) $ 120.00 $ 18.00 $ 5.00 $ 4.29 $ 147.29 ADM 750504 2220 PORTABLE BAR (SEC. 328) $ 60.00 $ 9.00 $ 5.00 $ 2.22 $ 76.22 SAC 750504 2440 POWER STRIPS IN 1 BOX (POS ROOM) $ 27.00 $ 4.05 $ 5.00 $ 1.08 $ 37.13 ADM 750399 2497 SAFETY CONES (MAINT. HALLWAY) $ 776.00 $ 116.40 $ 5.00 $ 26.92 $ 924.32 Split* 750504 3058 2001 ADVANCE TRAILER BATHROOM TRAILER (OUTSIDE PARKING) $ 7,300.00 $ 1,095.00 $ - $ 251.85 $ 8,646.85 FM Capital Equip. GRAND TOTALS $ 13,346.23 $ 2,001.93 $ 430.00 $ 473.34 $ 16,251.51 Split on Cones (2497) above ADD $231.08 GRV $231.08 IND $231.08 REC $231.08 140 V-U I A W , !l 0 1 RM61% 0 1 a 0 �_1;i'►�►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Business Development Representative Submitted: July 30, 2014 Subject: Food and Beverage Committee/Consultant Update INTRODUCTION AND HISTORY AGENDA ITEM NO. 10 C ADMINISTRATION The Food and Beverage Committee will provide an update to the Commission on the process of obtaining a contract with a vendor for the food and beverage operations at Springfield Oaks Golf Course at the OCPR Commission meeting on August 6, 2014. Kenny Handler, our Food and Beverage consultant will also be at the meeting for questions. 141 1�1A 1.IWG1N1�1�1�1�1NIr1 �:1 �j ►1�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 6, 2014 AGENDA ITEM NO. 10 D To: Chairman Fisher and Commission Members From: Tom Hughes, Chief of Park Operations & Maintenance - South District Paul Simpson, Supervisor - Golf Course Pro Shops Submitted: July 30, 2014 Subject: Staff Presentation of the FootGolf Pilot at Red Oaks Golf Course INTRODUCTION AND HISTORY Throughout the country golf courses are bringing FootGolf to their facilities as an additional revenue avenue, an effective method for reaching a gap in the `traditional golf' target market, and to develop the game of FootGolf further all while capitalizing on the ever growing support and interest in the sport of Soccer in the USA. Somewhere between the game of golf and soccer, there is FootGolf. It's played with a soccer ball at a golf course facility on shortened holes with 21-inch diameter cups. The rules largely correspond to the rules of golf. FootGolf, as a game, is played throughout the world in many different forms, but as a sport, it is regulated by the Federation for International FootGolf (FIFG). The American FootGolf League (AFGL) is the exclusive member of the FIFG and governing body for the sport of FootGolf in the United States and accreditation FootGolf courses. The American FootGolf League organized the first 18-Hole FootGolf Tournament in the Midwest (Wisconsin) on July 22, 2012. Since then, FootGolf has landed in more than 180 golf courses located in 36 states. Today, FootGolf may very well be the fastest growing sport in North America. With the endorsement of FootGolf by the PGA, promotional campaigns for FootGolf created by Nike and Adidas, and coverage of FootGolf by ESPN internationally, this may very well be the sport of the future. Staff will provide an informational presentation to the OCPR Commission regarding the pilot introduction of FootGolf at Red Oaks Golf Course at the Commission meeting on August 6, 2014. 142 EXECUTIVE OFFICER'S REPORT ITEM # 10 E 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. 40t" Anniversary of the Waterford Oaks BMX Track: On Wednesday July 16, 2014, OCPRC received a proclamation from the Oakland County Board of Commissioners recognizing the 40th Anniversary of the Waterford Oaks BMX track. Sue Wells, Manager of Operations, Jennifer and Jason West, and Chris Beer from the Parent Association accepted on behalf of OCPRC. 3. BMX Great Lakes Nationals: In honor of its 40th Anniversary, Waterford Oaks BMX track hosted State and National Races. To celebrate 40 years of Bicycle Motocross, Waterford Oaks BMX track hosted the Michigan BMX State Series on July 19th and the USA BMX Great Lakes Nationals races on July 25-27. There were 991 total entries. Attached to this report is a chart listing the totals for these events. 4. Portable Light Towers: As requested by the Parks Commission, staff contacted Oakland County Purchasing to check on the two bids received for the portable light towers from Evergreen Services of New York and Audio Visual Equipment & Supplies of Southfield, MI. Purchasing reviewed the bids and after reviewing the bids and warranties, made the decision to have both bidders re -bid the towers. The company who provided the low bid was Evergreen Services. The new purchase price is $31,380. The light towers are made in Wisconsin and will be shipped to Michigan. All service and warranty work will be completed in Michigan at a local Wacker Nueson Dealer in Novi or Sterling Heights. 5. Off Road Vehicle Video: Robert DePalma, Groveland Township Supervisor, prepared a public service announcement to the residents of Groveland Township on the proposed Adventure Recreation Park. To view this video click on: www.brentsdvd.com/orv.html (The video can be viewed in Internet Explorer or Firefox, not Chrome.) 6. Oakland County Fair: Attached to this report is a letter that was sent to LC Scramlin, Director of the Oakland County 4-H Fair Association, thanking him and the Fair Board for their hospitality in hosting the July 9, 2014, OCPR Commission meeting. 7. Waterford/Telegraph Road Erosion: Please find included a report from Natural Resources Planner Brittany Bird regarding the status of a USACE Grant Application submitted by Water Resources Commissioner and consultant ECT for improvements to the Clinton River Mainland Drain. If successful, this grant application will address an area of erosion within Waterford Oaks eastern boundary, resultant from stormwater run-off originating from adjacent Telegraph Road and the Oakland County Children's Village Complex, which is part of a much larger full -project scope of 16.3 acres within and adjacent to the OC Campus. This USACE project is spearheaded by WRC, OCPR, FMO, EDCA (OCPEDS) - all are participating County departments and will be involved in grant match. Brittany Bird will be present at the August 6, 2014, OCPRC meeting to assist with questions on this project as necessary. 8. National Recreation and Parks Association Annual Conference: NRPA Congress is scheduled for October 14-16, 2014 in Charlotte, North Carolina. Registration is approximately $620/per person. If OCPR Commission members are interested in attending please advise Vicky Valko (248-858-4603) or Karen Kohn (248-858-4606) so reservations may be made. The deadline for registration is August 20, 2014, More information is available online at: httD://s3.goeshow.com/nri)ark/annua1/2014/index.cfm 143 9. World Waterparks Association Annual Conference: The World Waterparks Conference is scheduled for October 27-30, 2014 in Las Vegas, Nevada. Registration is approximately $500/per person. If OCPR Commission members are interested in attending please advise Vicky Valko (248-858-4603) or Karen Kohn (248-858-4606) so reservations may be made. If we register before August 20, 2014, we would be able to take advantage of early bird discounts. Please click on the following link to see more information on the sessions. httr)s://www.wwashow.ora/reaister/ 10. Centro Multicultural LaFamilia Family Center: Attached to this report is a letter we received from Centro Multicultural LaFamilia Family Center expressing appreciation for programs and events coordinated by OCPR staff. 11. DuPont Imprelis Chemicals: We received an inquiry from Commissioner Jamian asking if OCPR has used DuPont Imprelis weed killer at any of the parks. Apparently due to damage and unintended consequences, the company settlements are significant. Natural Resources Planner Brittany Bird has advised that OCPR Natural Resources Unit has never used Imprelis for natural area management. A few years back staff learned of the potential collateral damage to trees that this product could cause — we believe it was phased out of golf operations at that time, and as of then, we haven't incurred any damages in areas that staff did try it. We are also checking with Chiefs and Supervisors on this matter. 12. Dreams and Wings: The OCPR Dreams and Wings Adaptive Recreation Program was held at the Oakland International Airport on Saturday, July 12, 2014. OCPR staff worked with Dave Thayer from Barnstormers for this this event. The event was a success — 44 happy children and their families enjoyed the flight and other festivities. Nine (9) pilots donated their time, planes and fuel. Also, to make the event a success we recruited 20 volunteers to assist with various duties from taking family photos, grilling hot dogs and doing activities with the kids while they waited for their special time. In addition, we had excellent media coverage with 2 TV stations — Channel 4 and Fox TV, and have already received many positive comments back from the families of the participants. 13. OCPR Service Portfolio: At the July OCPR Commission meeting the Commission requested staff to provide additional information on the Service Portfolio, which includes data from all of the OCPR Parks, not just Addison Oaks. That information has been provided to the Commission. Staff plans to bring this item back to the Commission at the September 3, 2014 Commission meeting. 14. Communications and Marketing -August 2014: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Worked with the Oakland Parks Foundation to develop the Pics of The Parks photo contest running July 1 September 13. Developed a logo, news release, social media strategy, landing page on Destination Oakland.com, signage for the Oakland County Fair (that will be moved to the parks and golf courses after the 10-day fair), park information signs and restroom posters. Facilitated interviews with The Oakland Press and C and G News. -Coordinated with videographers to produce 15, 30 and 60-second videos on Waterford Oaks BMX and Red Oaks Waterpark for use on YouTube and DestinationOakland.com. Videos in progress include campgrounds and Waterford Oaks Waterpark. -Placed digital ads with Michigan Links to its 18,384 e-subscribers. The June 24, July 8 and July 22 ads featured the "Take Time for Nine" theme to align with the United States Golf Association's promotional initiative to encourage golfers to fit the game into their busy schedule/lives by playing 9 holes instead of the traditional 18. -Coordinated order of feather flags — replacement flags and new flags/banners - plus flagging for the new bleachers at the Springfield Oaks main arena for the fair. 144 -Prepared a promotional message about the Oakland County Fair to be read on stage at the Ortonville Creek Fest (free exposure) -Promoted the Oakland County Market with a cover and full -page ad in the Save On Everything Magazine mailer. Delivered to 25,010 homes in five Waterford area zip codes. -Due to cool, rainy weather, efforts to promote the waterparks were enhanced including changing the digital billboard messages for both locations to focus on the twilight rates. Also provided four packs of waterpark passes to WYCD 99.5 Detroit's Country, 95.5 WKQI and 100.3 WNIC FM radio stations. Also ran digital ads on Metro Parent Magazine's website in June and July and print front page banner ads in The Oakland Press. -Made successful pitches to Parks and Recreation Business Magazine to submit articles and photographs for the September and October issues focusing on the system's nature interpretive signage and the Oakland County Market, focusing on the educational and food benefits programs and the marketing initiative with SMART that won a National Association of County Parks and Recreation Officials Marketing Award. The national magazine has 30,000+ subscribers. -Placed an ad in the athlete program for the Michigan Senior Olympics summer games. -Placed an ad for fall camping/Halloween theme weekends in the Arts & Apples Festival Event Guide. -Created banners for website landing page including Oakland County Fair, Fireworks, Pics of the Parks Photo Contest and the Addison Oaks Master Plan. -Produced the summer issue of the Community Connection Initiative e-newsletter that is sent to the county's 62 cities, villages and townships plus the parks subscribers list and is posted on DestinationOakland.com. -Photographed events at Red Oaks Nature Center, the Oakland County Market, Lookout Lodge, Independence Oaks Trail Days and Veterans events, Staff FAM tour, Red Oaks Waterpark's River Walk Program, Waterford Oaks Waterpark and the Oakland County Fair. -Placed a camping ad in the August and September issue of the Magazine of Country Music. The magazine publishes 40,000 copies monthly, posts to its website (magazineofcountrymusic.com) and sends an emarketing message to 4,500 subscribers Print Media Exposure: Work wrapping soon on Red Oaks Connector Trail C and G News Andy Kozlowski June 18, 2014 LINK: httD://www.candanews.com/news/work-wraDoina-soon-red-oaks-connector-trail Oakland County Parks hosts Derby Days, Flowers and Fairies events The Oakland Press Kathleen Quandt June 19, 2014 LINK: http://www.theoaklandi)ress.com/lifestvle/20140619/oakland-countv-parks-hosts-derbv-days-flowers- and-fairies-events Ice cream social, free band concert in Clawson welcome summer The Oakland Press Mary Griffin June 20, 2014 LINK: http://www.theoaklandi)ress.com/arts-and-entertainment/20140620/ice-cream-social-free-band- concert-in-clawson-welcome-summer 145 BMX racing at Waterford Oaks County Park The Oakland Press Photos by Roy J. Akers June 21, 2014 LINK: httD:Hmedia.theoaklandr)ress.com/2014/06/21/bmx-racina-at-waterford-oaks-countv-park/#10 Oakland County communities light up the sky with summer fireworks The Oakland Press Erin Hampton June 22, 2014 LINK: httD://www.theoaklandiDress.com/general-news/20140622/oakland-countv-communities-light-uD-the- skv-with-summer-fireworks Bob Krause Golf destination of the week: Lyon Oaks Golf Club Click on Detroit June 24, 2014 LINK: httD://www.clickondetroit.com/sports/bob-krause-aolf-destination-of-the-week-lvon-oaks-aolf- club/26639532 Orion Oaks County Park welcomes pups of all sizes Lake Orion Review Katie Winkler June 25, 2014 LINK: httD://www.lakeorionreview.com/Articles-News-i-2014-06-25-255364.113121-sub1 Map: Local farmers markets, county by county Detroit Free Press June 29, 2014 LINK: http://www.freer).com/interactive/article/20140629/FEATURES01/140627003/MaD-Local-farmers- m a rkets-cou ntv-bv-co u ntv Pics of the Parks contest sends photographers to county's 13 parks Daily Tribune Dustin Blitchok July 3, 2014 LINK: http://www.dailvtribune.com/lifestvle/20140703/Dics-of-the-Darks-contest-sends-photographers-to- countvs-13-parks Township safety paths up for almost $1 M The Clarkston News Andrea Beaudoin July 7, 2014 LINK: http://www.clarkstonnews.com/Articles-News-i-2014-07-02-255416.113121-sub-Township-safetv- Daths-uD-for-almost-1 M.html Radio Exposure: Local farmers and artisans sell fresh fruit, vegetables, and crafts at the Oakland County Market WWJ-AM DET July 2, 2014 at 6:22 a.m. LINK: http://mms.tveves.com/transcrir)t.asr)?Station I D=2785&DateTime=7/2/2014%206:22:00%20AM&r)lavclii)=tr ue 146 Dreams and Winqs Broadcast Media Coveraqe Report Oakland County Parks was able to give these children WJBK-DET (FOX) 7/12/2014 at 11:44 p.m. Local Market Viewership: 23,660 Local Publicity Value: $1,401.94 per 30 seconds LINK: httD://mms.tveves.com/TranscriDt.asi)?StationlD=1004&DateTime=7%2F12%2F2014+6%3A07%3A1 O+PM&Term=Oakland+County+Parks&PIavCIiD=TRUE Oakland County Parks were able to give these children WJBK-DET (FOX) 7/13/14 at 6:39 a.m. Local Market Viewership: 29,415 Local Publicity Value: $1,488.76 per 30 seconds LINK: httD://mms.Neves.com/TranscriDt.asD?StationlD=1004&DateTime=7%2F13%2F2014+6%3A39%3A3 4+AM&Term=Oakland+County+Parks&PIavCIiD=TRUE Oakland County Parks were able to give these children WJBK-DET (FOX) 7/12/2014 at 6:07 p.m. Local Market Viewership: 68,995 Local Publicity Value: $3,099.47 per 30 seconds LINK:htti)://mms.tveves.com/TranscriiDt.asD?StationlD=1004&DateTime=7%2Fl2%2F2014+6%3A07%3Al O+PM&Term=Oakland+County+Parks&PIavCIiD=TRUE Total Value: $5,990.17 per 30 seconds -Created media packets that were personally delivered to TV and radio stations plus newspapers to promote the fair open house/media day on Monday, July 7. Media in attendance included a photographer/videographer from The Oakland Press, a reporter/photographer from The Clarkston News and the popular Mommy Blogger Mrs. Webber's Neighborhood. 147 Upcoming Events — August, 2014 Adaptive Recreation August 2 Wheelchair Daze — Picnic for Individuals with Disabilities — Independence Oaks August 22 Warren Orlick Inclusive Golf Outing — Red Oaks Golf Course OCParks Express August 6 OCParks Express to Red Oaks — Berkley August 6 OCParks Express to Independence Oaks — OUCares Autism Teen August 7 OCParks Express to Red Oaks — Troy August 8 OCParks Express to Independence Oaks — OUCares Autism August 12 OCParks Express to Independence Oaks — Hazel Park August 13 OCParks Express to Independence Oaks — West Bloomfield August 14 OCParks Express to Independence Oaks — Berkley Golf August 5 4-Person Scramble Age 50+ — Springfield Oaks Golf Course August 7 & 14 Get Golf Ready! Group Lessons — Level 3 — Lyon Oaks Golf Course August 21 & 28 Get Golf Ready! Group Lessons — Level 3 — Lyon Oaks Golf Course CampLyround Recreation August 1 Corn Roast — Addison Oaks August 1 Country Farm Fest — Groveland Oaks August 8 Air Fair — Groveland Oaks August 8 Aqua Palooza — Addison Oaks August 15 Wonderful World — Groveland Oaks August 15 Country Farm Fest — Addison Oaks August 22 Retro Resurgence Weekend — Groveland Oaks August 22 Family Fun Weekend — Addison Oaks August 29 Labor Day Weekend — Groveland Oaks & Addison Oaks Market Prourams August 2 Herbs — County Market August 2 Daisy Dyeing — County Market August 3 Mom -to -Mom Sale — County Market August 9 Walking Salads — County Market August 9 Healthy Oakland Partnership "Family Day" — County Market August 9 Backyard Habitat — County Market August 16 Radish — Seed to Edible Vegetable — County Market August 17 Car Show / Food Truck Rally — County Market August 21 West Nile Virus — County Market August 22 Oakland Uncorked — County Market August 30 Canning Info — County Market Natural Resource Education Programs August 20 Clean Up Clinton River Watershed Buhl Lake Boat Launch — Addison Oaks August 23 Rattlesnake Recognition for Dog Owners — Orion Oaks Dog Park 148 Upcoming Events — August, 2014 Nature/]nterpretive Programs August 1 West Bloomfield Parks&Rec./Starlab — Wint Nature Center August 2 Tuning Your Tot into Summer — Wint Nature Center August 2 Wheel Chair Daze — Wint Nature Center August 3 Allyson's 6th Birthday — Wint Nature Center August 5 Little Oaks — Wint Nature Center August 6 OCPARKS EXPRESS — Red Oaks Nature Center August 6 Boys & Girls Clubs — Wint Nature Center August 7 Garden Work Bee — Wint Nature Center August 7 OCPARKS EXPRESS — Red Oaks Nature Center August 8 South Lyon Kids Club — Wint Nature Center August 8 OCPARKS EXPRESS/OUCares — Wint Nature Center August 9 Nature at Night — Wint Nature Center August 12 OCPARKS EXPRESS — Wint Nature Center August 12 Heartfelt Impressions/Starlab — Wint Nature Center August 13 OCPARKS EXPRESS — Wint Nature Center August 14 OCPARKS EXPRESS — Wint Nature Center August 15 CSDD — Wint Nature Center August 16 Hispanic Outreach Services — Wint Nature Center August 16 Nature Sprouts — Red Oaks Nature Center August 20 Grace Centers of Hope — Wint Nature Center August 21 Oakland Family Services— Wint Nature Center August 22 Child Time — Wint Nature Center August 23 NatureFit: Kayak — Wint Nature Center August 26 The Learning Experience — Wint Nature Center August 27 The Learning Experience — Wint Nature Center August 28 The Learning Experience — Wint Nature Center August 29 NightHawks — Wint Nature Center Special Events, Dogs, and Health & Wellness August 4 & 7 River Walk - Walking the lazy river for fitness - Red Oaks Water Park August 9-10 Whippet Races — Lyon Oaks August 9-10 Soccer Tournament — Lyon Oaks August 11 & 14 River Walk - Walking the lazy river for fitness - Red Oaks Water Park August 15-16 Glow in One! — Red Oaks Golf Course August 15-17 Soccer Tournament — Lyon Oaks August 23 Low Cost Vaccination Clinic — Orion Oaks August 23 Rattlesnake Recognition for Dog Owners — Orion Oaks Dog Park Volunteer Opportunities Aug 2 Wheelchair Daze — Independence Oaks Aug 6 Natural Resource Stewardship Workday — Independence Oaks Aug 9 Air Fair — Groveland Oaks Aug 15-16 Glow Disc Golf— Red Oaks Golf Course Aug 22 Oakland Uncorked — Oakland County Market 149 Upeomine Events — Aueust, 2014 Mobile Recreation August 1 Bouncer & Obstacle Course: Rochester P & R camp carnival at Bloomer Park August 1 Festival 1 & Retro Games: Hazel Park P & R at Scout Park August 1 Festival 2: Farmington Hills Summer Camp at Heritage Park August 1 Festival 2: Wixom P & R Movie in Sibley Park August 1 Mini -Festival: City of Clawson Community Event at Clawson City Park August 1 Go Cache: OLHSA at Paradise Pavilion August 1-2 Tents & Stage: OCPRC Adaptive Rec. Wheelchair Days at Independence Oaks August 1-2 Bus (3): Forest Lake Country shuttle to Lahser Road August 2 Bouncer & Festival 2: OCPRC Campground rec. Corn Roast at Addison Oaks August 2 Mini -Festival, Obstacle Course, & Tower: City of Oak Park Summer Festival August 2-3 Go Fish: OCPRC Campground Rec. Country Farm Fest at Groveland Oaks August 2 Retro Games: Genisys Credit Union Lone Rangers in Downtown Oxford August 2 Stage: Gratiot McDougall United Gratiot Splash at City Hall August 3 Festival 2: Plex Systems company picnic at Independence Oaks August 3 Bus: Oak Park P & R to Comerica Park August 3 Stage: Mayflower Missionary Church community day August 5 Bouncer: Berkley P & R day camp August 5 Festival 2: Bloomfield Hills Rec Camp August 5 Festival 2 & Climbing Tower: Auburn Hills Police National Night Out August 5 Mini -Festival: Oak Park P & R Day Carnp August 5 Go Bike: Royal Oak Twp. P & R Summer Camp August 5 Bus: Oak Park Seniors to the Henry Ford Museum August 5 Stage: Grand Blanc P & R concert series in Physicians Park August 5 Stage: Detroit Police National Night Out August 6 Festival 2: Walled Lake Schools summer camp August 6 Climbing Tower & Bus: OCPRC Adaptive Rec. OC Express to Independence Oaks — Teen Autism August 6 Go Cache & Bus: OCPRC Adaptive Rec. OC Express to Highland Oaks August 6 Bus: Jewish Community Center to Independence Oaks August 6 Stage: Franklin Music on the Green Concert Series August 7 Bouncer: City of Pontiac day camp at Murphy Park August 7 Bus: OCPRC Adaptive Rec. OC Express to Independence Oaks August 7 Stage: Royal Oak P & R concert series August 8 Festival 2: Commerce Twp. P & R concert in Dodge Park August 8 Mini -Festival & Go Fish: OCPRC Adaptive Rec. OUCares to Independence Oaks August 8-10 Climbing Tower: Highland/ White Lake Business Association Milford Memories August 8 Retro Games: Troy Public Library End of Summer Event August 8 Bus: OCPRC Adaptive Rec. OC Express to Independence August 8-9 Mascot, Retro Games, Bus, Stage & Festival 2: OCPRC Market — Family Days August 8 Stage: Commerce Twp. P & R Concert in Dodge Park August 9 Festival 1: Integrated Design company picnic at Independence Oaks August 9 Mini -Festival, Tents, Stage & Obstacle Course: OCPRC Campground Rec. Air Fair August 9 Go Bike: Green Cruise Ferndale August 9 Go Fish: City of South Lyon Farmer's Market August 9 Tents: OCPRC ORV Event at Groveland Oaks August 9 Stage: Liberty Family Outreach Warren Summer Fest in Shaw Park August 9 Stage: Barton Mallow Company Anniversary Party August 10 Bouncer: City of Pontiac Day Camp at Beaudette Park August 10 Festival 1: Birthday Party at Independence Oaks August 10 Bus (2): Huron Valley Sinai Shuttle August 12 Festival 2: Royal Oak Twp. P & R Summer Camp August 12 Bus: OCPRC Adaptive Rec. OC Express TBD 150 Upcoming Events — August, 2014 August 13 Obstacle Course: Monument of Faith Baptist Picnic August 13 Climbing Tower: Troy P & R Summer Camp August 13 Go Bike: Hazel Park P & R Summer Program at Green Acres Park August 13 Bus: OCPRC Adaptive Rec. OC Express to Waterford Oaks August 13 Bus: Waterford 50 + Club Senior trip to the Tipping Point Theater August 13-15 Stage: Back to the Bricks Rolling Cruise in Flint August 13 Stage: GM Design Center Design on Woodward Avenue August 14 Bouncer: City of Pontiac Day Camp at Murphy Park August 14 Festival 2: Wixom DDA concert series in Sibley Park August 14-16 Go Golf: OCPRC MR & Events Glow Disc Event at Red Oaks August 14 Bus: OCPRC Adaptive Rec. OC Express TBD August 14 Bus: Bloomfield Hills Rec. Waterpark Trip August 14 Stage: Milford Twp. P & R Concert in Central Park August 14-16 Stage: OCEDCA Event (Details TBD) August 14 Stage: Royal Oak P & R Concert Series August 15 Festival 1: Berkley P & R Cruise Fest August 15 Festival 2: Novi P & R Family Fun Night at Fuerst Park August 15 Climbing Tower & Go Bike: OLHSA Event at Waterford Oaks August 15 Go Fish: Michigan Senior Olympics at Rochester Municipal Park August 15 Go Golf: Clarenceville School Summer Camp August 15 Mascot: OC Health Division Breast -Feeding Awareness Event August 15 Bus: West Bloomfield trip to Waterford Oaks August 15 Bus: Big Chief Choir to Comerica Park August 15 Bus: Oxford Twp. P & R to Comerica Park August 15-16 Stage: Lathrup Village Volunteer Appreciation Evening August 15 Stage: Oakland Twp. P & R Music in the Meadows Concert at Bear Creek Nature Park August 16 Bouncer, Festival 2, & Mini-Fest.: White Lake Twp. Library End of Summer Celebration August 16 Bus: Wedding Shuttle Royal Park Hotel to Addison Oaks August 16 Stage: Highland Park Business Association Car Show August 17 Festival 2: Clawson Youth Assistance Recreation Event in Clawson City Park August 17 Stage: Meadowbrook Theater Feet for Seats Oakland University Campus August 17 Stage: My Brother's Keeper at Reggie McKenzie Field August 19 Bouncer: Royal Oak Twp. P & R Summer Camp August 19 Festival 2: Optimist Club West Drive for Kids August 19 Mini -Festival: Wolverine Lake Tuesdays in Clara Miller Park August 19 Climbing Tower & Stage: West Bloomfield P & R Optimist Club Event August 19 Retro Games: Walled Lake Schools Summer Camp August 20 Go Cache, Tent & Bus: MRPA Day on Belle Isle August 20 Go Fish: Hazel Park P & R Summer Program at Green Acres Parks August 20 Bus: Berkley P & R Trip to Waterford Oaks August 20 Bus: Waterford Senior Center trip to Greektown August 21 Festival 2: Carpenter Elementary Welcome Back Picnic August 21 Mini -Festival: West Bloomfield P & R Concert in Marshbank Park August 21 Obstacle Course, Tower, & Tent: OC Children's Village Fun Fest August 22 Bouncer, Mini -Festival & Festival 1: Arborview Village Back to School Picnic August 22 Festival 2: City of Clawson event at the Hunter Community Center August 22 Go Golf: OCPRC Adaptive Rec. Red Oaks Event August 22 Tent: OCPRC Market OC Uncorked August 22-23 Stage: Detroit Red Wings Alumni Softball Charity Event August 22-23 Stage: Northville Chamber of Commerce Food Truck Festival August 22 Stage: Franklin -Wright Back to School Event August 23 Bouncer: Bloomfield Hills Back to School Event August 23 Festival 1 & Stage: Royal Oak Twp. P & R Summer Event August 23 Festival 2: Farmington DDA Farmers Market at Riley Park 151 Upcomine Events — August, 2014 August 23 Mini-Fest.: Berkley P & R Summer-fest Movie Night at Berkley Community Park August 23 Obstacle Course: Huron Valley Rec. Farmer's Market August 23 Climbing Tower: Selcra-Southeastern Adventure Day at Brighton City Hall August 23 Go Fish: OCPRC Campground Rec. Family Fun Weekend at Addison Oaks August 23 Retro Games: OCPRC Campground Rec. at Groveland Oaks August 24 Stage: Goodrich Chamber of Commerce - Good Times in Goodrich August 24 Stage: Northfield Hills Art on the Lake August 24 Stage: City of Walled Lake Market Day August 24 Tents, Obstacle Course, Festival 1 & 2, Mini-Fest., Bouncer August 26 Go Golf: OCPRC Mobile Rec. Events Red Oaks Golf Course Event August 26 Stage: Royal Oak P & R Movie under the Stars in Memorial Park August 27 Bouncer & Mini -Festival: Grayson Elementary Meet & Greet August 27 Go Fish & Bus: Auburn Hills Senior Center Fishing Event August 29 Bouncer: OLHSA Picnic at Independence Oaks August 29-31 Stage (4): Witz & Associates Arts, Beats, and Eats August 30 Festival 2: Farmington DDA Farmers Market August 30 Bus: Wedding Shuttle Airway Lanes and Holiday Inn Express August 30 Bus: OCPRC Adaptive Rec. OC Express TBD August 30 Bus: Wedding Shuttle to Addison Oaks August 31 Festival 1, Climbing Tower, & Go Cache: OCPRC Campground Rec. to Groveland Oaks August 31 Festival 1, Climbing Tower, & Go Cache: OCPRC Campground Rec. to Addison Oaks 152 NEWS RELEASE July 16, 2014 Desiree Stanfield 248-858-4627 @OCParksNews For its 40th Anniversary Waterford Oaks BMX track is hosting State and National Races Celebrating 40 years of Bicycle Motocross, Waterford Oaks BMX track will host the Michigan BMX State Series July 19 and the USA BMX Great Lakes Nationals races July 25-27. "The track was built with soil dug out from the Waterford Oaks Wave pool. From that simple beginning, thanks to the efforts of staff and a committed volunteer group, the track went on to host such prestigious events as the 1994 UCI World Championship of BMX and was the host for the first round of qualifying races for the 2008 USA Olympic BMX Team," Executive Officer Dan Stencil said. The state race takes place at 11 a.m. July 19. The Great Lakes Nationals event takes place July 25 at 5 p.m., July 26 at 11:30 a.m. and July 27 at 8 a.m. During nationals' weekend, parking is $10/day or $25/weekend. BMX is an Olympic sport where riders of all ages maneuver a pedal bike over jumps, banked corners and other obstacles. Waterford Oaks BMX track also offers beginners clinics on Wednesdays through September 24, from 6:30-7:30 p.m. with paid admission to open rides. Bike and helmet rentals are available. Waterford Oaks BMX track is located at 1702 Scott Lake Road in Waterford. For more information, visit DestinationOakland.com, Facebook, Twitter @DestinationOak and Instagram. -30 - 153 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com OZAKLANDCOUNTYPARKS July 9, 2014 Mr. LC Scramlin, Director Oakland County Fair Springfield Oaks County Park 12451 Andersonville Road Davisburg, MI 48350 Dear Mr. Scramlin: On behalf of the Oakland County Parks and Recreation Commission, please accept my thanks for graciously hosting our meeting on July 9, 2014. Your generous hospitality enabled us to conduct our business meeting while providing sufficient time to tour the amenities available at Springfield Oaks County Park and the Oakland County Fair. Special thanks to you, the Oakland County Fair Board and the vendor for providing an exceptional lunch to our Commission and staff: Your personal attention to all the details that made our meeting and tour go as smoothly as possible is greatly appreciated. Best regards, Daniel J. Stencil GeraldFisher Execut' e Officer Chairman J. David VanderVeen Vice Chairman D J S : vv John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. 154 FOR Update: WRC-ECT USACE Grant Application: Clinton River Area of Concern (AOC) Oakland County Mainland Drain Wetland and Stream Restoration Project, Waterford Township, Oakland County, Michigan Project Background Oakland County Mainland Drain Wetland and Stream Restoration Project seeks to address Wildlife Habitat Beneficial Use Impairments (BUls) within the Clinton River Area of Concern (AOC) Mainland Drain and Pontiac Creek extents present in Waterford Township, MI. These sites have been selected based on input from staff representatives throughout various county departments including the Parks and Recreation Commission, Facilities and Maintenance Division, and Planning Division. Further, this project has been vetted and approved by the Clinton River AOC Public Advisory Council (PAC), and through the Lake St. Clair Strategic Implementation Plan (SIP) process. Proposed Mainland Drain Habitat Restoration areas encompass 16.3 acres located on and adjacent to the Oakland County Campus and Waterford Oaks County Park. The project involves restoring the drain to more natural conditions, providing a double trapezoid stream cross section (two -stage channel) where possible, and restoring a series of wetlands adjacent to the stream to provide new wildlife habitat and allow for storage of peak stormwater flows. The project also includes the replacement of five road culverts with open bottom channels to connect the restoration areas and to better convey stormwater. The construction cost estimate, and USACE grant -ask is approximately $3M. Please refer to the 'Corps Memo' Attachment for detailed project description and cost estimation summary. Waterford Oaks - Pontiac Creek Project Components Wetland Creation Area W01 (Reference 'Corps Memo' Attachment) Wetland Area 1 involves creation of 0.95 acres of emergent wetland habitat adjoined by 0.6 acres of upland buffer consisting of native prairie and trees. The wetland will collect existing drainage that currently flows northward via sheet flow and a small channel. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Pontiac Creek drainage basin. It will contain a seasonally permanent pool with emergent vegetation and open water areas. Overflow will be discharged via a stable outflow structure to the north along the natural drainage course and into Wetland Area 14. Wetland Restoration Area W14 (Reference 'Corps Memo' Attachment) Invasive species will be managed and native species will be planted to restore a diverse wetland plant community. Restoration area is 0.82 acres. Restoration will improve wildlife habitat functions within the Pontiac Creek drainage basin. Project Status — Feasibility Phase and Project Cost Estimate 155 USACE is in the process of finalizing the Determination of Federal Interest to decide if a feasibility -level study is warranted for the Project. The determination is based on a preliminary appraisal of Federal interest, estimated cost, potential benefits, and possible environmental impacts of various Project alternatives The preliminary estimated cost for the feasibility -phase of this project is approximately $300,000. The first $100,000 is fully -Federally funded. Any feasibility phase costs in excess of $100,000 will be shared with the non -Federal (4-department County) sponsor at 50 percent Federal and 50 percent non -Federal pursuant to the terms of a Feasibility Cost Sharing Agreement (FCSA) executed by the District Commander and the non -Federal sponsor. No costs in excess of $100,000 will be incurred for the project until the FCSA is executed. Interdepartmental county agreements will be created as part of the FCSA process. The preliminary cost estimate to design and implement (construct) the proposed project in full is estimated to be $2,970,756. The cost of design and construction will be shared with the non -Federal sponsor at 65 percent Federal and 35 percent non -Federal pursuant to the terms of a Project partnership Agreement (PPA) executed by the District Commander and the non -Federal sponsor. Preliminary Budget Item Budget Stream Restoration $582,550 Wetland Restoration $1,127,636 Wildlife and Flow Culverts $1,260,570 Total Construction Costs $2,970,756 The project's non -Federal sponsor is responsible for all future operations and maintenance (O&M) costs associated with projects funded under this program. This includes the costs of maintenance of the recommended riparian wetland channels and isolated wetland ponds. Future operations and maintenance costs (O&M) are estimated to be approximately $10,000 per year over the full 16.3-acre project extent. Equalized property values and in -kind staff time are allowed as match. WRC anticipates that these in - kind items will cover the majority of the 35% match requirement for the 4 participating county departments. Contribution of each county department to both the feasibility study and project implementation costs will be determined as part of the FCSA and PPA processes. OCPR has budgeted $100,000 for this project for FY2015. At this time, WRC foresees serving as the coordinating Oakland County department and grant fiduciary. WRC Staff Contact — Ron Fadoir, fadoirr@oakgov.com; 248-858-5248 ECTContact—Annette DeMaria, ademaria@ectinc.com; 586-296-1010 OCPR Staff Contact — Brittany Bird, birdb@oakgov.com; 248-858-1726 156 a STATE OF MICHIGAN OFFICE OF THE GREAT LAKES LANSING RICK SNYDER JON W. ALLAN GOVERNOR DIRECTOR June 26, 2014 Lieutenant Colonel Robert Ells District Engineer United States Army Corps of Engineers Detroit District 477 Michigan Avenue Detroit, Michigan 48226-2550 Dear Lieutenant Colonel Ells: SUBJECT: Endorsement of the Clinton River Area of Concern (AOC) — Oakland County Mainland Drain Wetland and Stream Restoration Project The Michigan Department of Environmental Quality (MDEQ), Office of the Great Lakes fully supports the Oakland County Water Resources Commission (OCWRC) proposal entitled, Clinton River Area of Concern (AOC) — Oakland County Mainland Drain Wetland and Stream Restoration Project, The OCWRC has worked with the MDEQ's AOC program for several years to develop restoration criteria for the Loss of Fish and Wildlife Habitat and Degradation of Fish and Wildlife Populations Beneficial Use Impairments (BUIs) and specific criteria for the delisting of the Clinton River AOC. Some of the challenges of habitat restoration work within the Clinton River AOC are the limited number of viable and feasible projects due to a lack of available, publically-owned land and extreme urbanization throughout a majority of the watershed. The Oakland County Mainland Drain Wetland and Stream Restoration Project is one of the few opportunities where habitat work can be done in a highly impacted area with a landowner who is willing to partner by providing local cost share, as well as long-term maintenance of the completed work. Further, this project has been vetted and approved by the Clinton River AOC Public Advisory Council (PAC) and also through the Lake St. Clair Strategic Implementation Plan (SIP) process. The completion of the proposed project, in addition to other remediation and restoration work throughout the AOC, will significantly contribute toward removal of the Loss of Fish and Wildlife Habitat and Degradation of Fish and Wildlife Populations BUIs and the anticipated delisting of the Clinton River AOC in 2018. CONSTITUTION HALL • 525 WEST ALLEGAN STREET - P.O. BOX 30473 • LANSING, MiCHIGAN 4B909-7973 www.mlchigan.gov/deq - (800) 662-9278 157 Lieutenant Colonel Robert Ells Page 2 June 26, 2014 If you would like additional information, please contact Ms. Jennifer Tewkesbury, AOC Coordinator, at tewkesburyj@michigan.gov, or at 586-753-3863, or you may contact me at 517-284-5035. Sincerely, Lynelle Marolf Deputy Director Office of the Great Lakes cc: Mr. Dave Bowman, United States Army Corps of Engineers, Detroit District Mr, Ron Fadoir, OCWRC Ms. Anne Vaara, Clinton River Public Advisory Council Mr. Bill Parkus, Southeast Michigan Council of Governments Mr, Rick Hobrla, MDEQ Ms. Jennifer Tewkesbury, MDEQ 158 MEMORANDUM.......................................................................................................... April 1, 2014 TO: David Bowman, U.S. Army Corps of Engineers FROM: Annette DeMaria, P.E., Environmental Consulting & Technology, Inc. Marty Boote, Environmental Consulting & Technology, Inc. RE: Mainland Drain Ecosystem Restoration Project Description and Preliminary Cost Estimate cc: Ron Fadoir, Oakland County Water Resource Commissioners Office Hal Harrington, U.S. Army Corps of Engineers On behalf of the Oakland County Water Resource Commissioners Office, Environmental Consulting & Technology, Inc. (ECT) is forwarding this memorandum which clarifies the size, function, and preliminary cost of the proposed habitat restoration sites associated with the Mainland Drain Ecosystem Restoration Project. These sites have been selected based on input from various county departments including the Parks and Recreation Commission, Facilities and Maintenance Division, and Planning Division. The project involves restoring the drain to more natural conditions, providing a double trapezoid stream cross section (two -stage channel) where possible, and restoring a series of wetlands adjacent to the stream to provide new wildlife habitat and allow for storage of peak stormwater flows. The project also includes the replacement of five road culverts with open bottom channels to connect the restoration areas and to better convey stormwater. The total proposed restoration area is approximately 16.3 acres including both the wetland and channel restoration/creation sites (See Tables 1 & 2 and Figures 2 & 3). Each of the habitat restoration areas are described in more details below and they are arranged by drainage area. Note that a hydraulic analysis should be completed before finalizing the size of the detention areas. Pontiac Creek Wetland Creation Area WO Wetland Area 1 involves creation of 0.95 acres of emergent wetland habitat adjoined by 0.6 acres of upland buffer consisting of native prairie and trees. The wetland will collect existing drainage that currently flows northward via sheet flow and a small channel. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Pontiac Creek drainage basin. It will contain a seasonally permanent pool with emergent vegetation and open water areas. Overflow will be discharged via a stable outflow structure to the north along the natural drainage course and into Wetland Area 14. I � Environmanral ®Consulting & 7bahnohvy, Inc. 159 Wetland Restoration Area W 11 Invasive species will be managed and native species will be planted to restore a diverse wetland plant community. Restoration area is 0.16 acres. Restoration will improve wildlife habitat functions within the Pontiac Creek drainage basin. Wetland Restoration Area W 14 Invasive species will be managed and native species will be planted to restore a diverse wetland plant community. Restoration area is 0.82 acres. Restoration will improve wildlife habitat functions within the Pontiac Creek drainage basin. Mainland Drain North Branch Wetland Restoration Area W02 The existing wetland will be restored by managing phragmites, removing accumulated sediment, excavating a deep water area, and planting native emergent and scrub -shrub (e.g. willow, dogwood, button bush) wetland plant species. The total restored wetland area is 0.75 acres. Wetland Restoration Area W03 This wetland restoration area is similar to W02. The existing wetland will be restored by managing phragmites, removing accumulated sediment, excavating a deep water area, and planting native emergent and scrub -shrub (e.g. willow, dogwood, button bush) wetland plant species. A restricted orifice outflow structure will be installed in the downstream end of W03 where it discharges to the Mainland Drain to improve hydrological function. The total restored wetland area is 2.29 acres. Approximately 0.4 acres of upland buffer consisting of native prairie and trees will be established around approximately one-third of the perimeter where managed turf grasses currently exist. Wetland Creation Area W04 This wetland area involves creation of 0.4 acres of emergent wetland habitat adjoining W03. Approximately 0.1 acres of upland buffer consisting of native prairie and trees will be established along the northeast one-third of the created wetland perimeter adjacent to managed turf grass. The buffer will be continuous with the upland buffer established around W04. The wetland will collect existing drainage from the northwest that currently flows into wetland W03. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. It will contain a seasonally permanent pool with emergent vegetation and open water areas. Overflow will be discharged to stream restoration area SO1 via wetland W03. Wetland Creation Area W05 This wetland area involves creation of 0.5 acres of wetland detention and management of phragmites within a turning loop of Telegraph Road. The wetland will use a restricted outlet with emergency overflow to detain water. A permanent seasonal pool will be maintained below AMW EmUoMelgal ®Gonsoffing & Technobgy, Inc. 160 the outlet elevation to support emergent wetland vegetation and support wildlife habitat functions. The wetland will not have a substantial drainage area, but will instead gain water from flow in Mainland drain. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. It will contain a seasonally permanent pool with emergent vegetation and open water areas. Overflow will be discharged to stream restoration area SO via wetland W03. Wetland creation area W05 will also be connected to the Mainland Drain riparian corridor upstream and downstream via bottomless arch high -flow culverts that will also serve as small mammal, reptile, and amphibian movement corridors. See the descriptions for stream restoration areas SO1 and S03 for more information. Wetland Creation Area W06 This wetland area involves creation of 1.25 acres of emergent wetland and management of phragmites. The wetland will collect existing drainage from the west and south and convey it under the turning loop into wetland area W05 via a restricted outlet with emergency overflow to detain water and existing storm sewers. A permanent seasonal pool will be maintained below the outlet elevation to support emergent wetland vegetation and support wildlife habitat functions. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. Approximately 0.4 acres of upland buffer consisting of native prairie and trees will be established around approximately one-half of the perimeter where managed turf grasses currently exist outside of road right-of-ways. Wetland Restoration Area W07 The existing wetland will be restored by managing phragmites, removing accumulated sediment, excavating a deep water area, and planting native emergent and scrub -shrub (e.g. willow, dogwood, button bush) wetland plant species. The total restored wetland area is 0.89 acres. Wetland Creation Area W08 This wetland area involves creation of 0.22 acres of emergent wetland. The wetland will collect existing drainage from the north and west and convey it into a small tributary to the Mainland Drain (stream restoration area S02). A permanent seasonal pool will be maintained below the outlet elevation for storage and to support emergent wetland vegetation and wildlife habitat functions. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. Approximately 0.14 acres of upland buffer consisting of native prairie and trees will be established around approximately two-thirds of the perimeter where managed turf grasses currently exist outside of road right-of-ways. The wetland will adjoin native plantings that have already been installed to the east. Wetland Creation Area W09 This wetland area involves creation of 0.09 acres of scrub -shrub wetland. The wetland will collect water during backwater events caused by the culvert under County Center Drive. At Fnwronni mov consntling & AFCINMW7b hnokx y, tx, 161 times the backwater can cause flooding. This created wetland will reduce backwater flooding by creating storage within a wetland basin with a seasonally permanent pool. Native scrub -shrub species tolerant of fluctuating water levels (e.g. buttonbush) would be well suited for this wetland. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. Approximately 0.18 acres of upland buffer consisting of native prairie and trees will be established around the perimeter where managed turf grasses currently exist outside of road right-of-ways. Wetland Creation Area W 12 This wetland area involves creation of 0.71 acres of emergent wetland habitat adjoined by 0,41 acres of upland buffer consisting of native prairie and trees. The wetland will collect existing drainage from the west and north that is currently routed through roadside ditches along the north side of County Center Drive. Overflow will be routed to wetland creation area W 13 (see description below) via a stable restricted orifice outlet to improve hydrological function. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. It will contain a seasonally permanent pool with emergent vegetation and open water areas. Wetland Creation Area WI 3 This wetland area involves creation of 0.91 acres of emergent wetland habitat adjoined by 0.64 acres of upland buffer consisting of native prairie and trees. The wetland will collect existing drainage from the west and north that is currently routed through roadside ditches along the north side of County Center Drive. Overflow will be routed into an existing drainage swale that flows southwest into an enclosed portion of the Mainland Drain near W09. A stable restricted orifice outlet will be used to improve hydrological function. The wetland will provide hydrological, water quality, and wildlife habitat functions within the Mainland Drain drainage basin. It will contain a seasonally permanent pool with emergent vegetation and open water areas. Stream Restoration Areas SO through S03 Stream restoration areas SO1, S02, and S03 represent the entire stream corridor of the Mainland Drain between wetland area W03 and County Center Drive (at W09), including four culvert road crossings (COI, CO2, CO3, and C04). The total length of restoration is 2,871 feet. The culverts at CO2 and CO3 are of sufficient size to properly convey flow without impacting stream habitat. However, the culverts at COI and CO2 are undersized, leading to excessive backwater and downstream scour that impact stream habitat. Culverts COI and CO2 will be replaced with a bottomless arch culvert to clear -span the bankfull channel width and provide a continuous streambed (see Figure 1). In addition, two smaller high flow culverts (bottomless arches) will be installed on each side of the conveyance culvert over bankfull benches. Those culverts will serve to improve conveyance capacity and reduce erosive stream velocities while providing a travel corridor for small mammals, amphibians, and reptiles. Although the culverts at CO3 and C04 are 4 ANWAM air Elmironmenrlt /y "011501ing.& TochnakVy, Inc. 162 of sufficient size, the high flow culverts will be added at those crossings as well to provide greater conveyance capacity and wildlife travel corridors. The high -flow culverts will provide more than 2,800 feet of connected riparian corridor habitat. Stream restoration with areas SO1, 502, and S03 will consist of constructing a two -stage channel with bankfull benches on both sides of the channel. The total riparian corridor width will be approximately five times the bankfull width or an estimated thirty feet, not including the stream channel. The channel banks will be stabilized and meanders will be added to the stream channel to increase depth diversity. Riffles will be used to add habitat and stabilize the bed. Large woody debris will be added in strategic locations to center channel flow, deflect flow away from banks, create scour pools, and provide attachment sites for macroinvertebrates. The riparian corridor will be planted with a native wet -meadow seed mix with abundant flowering forbes. Stream restoration will improve overall water quality, aquatic habitat, and wildlife habitat functions in the Mainland Drain drainage basin. Mainland Drain South Branch Wetland Restoration Area 10 Invasive species will be managed and native plantings will be used to increase habitat diversity. Deep water areas will be excavated to increase open water for wildlife. Open water areas can be connected to stream restoration area S05 (see description below) via a small natural channel to provide a fish and wildlife travel corridor. Wetland restoration will improve wildlife habitat function within the Mainland Drain drainage basin. Stream Restoration Area S05 The Mainland Drain currently flows through several storm sewers and culverts near the south end of County Center Drive and the Oakland County campus. This results in a loss of stream habitat and flooding problems. The stream will be relocated cast of County Center Drive, reconnecting to the natural water course north of wetland W 10. Stream creation can be accomplished as a two -stage channel or natural channel depending on space constraints and topography. An adequately sized bottomless arch culvert will be installed under Telegraph Road to accommodate this new water course (C05). The culvert will span the bankfull channel width and maintain a continuous natural streambed. As with stream restoration areas SO1-S03, high flow conveyance culverts (bottomless arch) set at bankfull both sides of the main conveyance culvert will used to improve flow conveyance and provide wildlife travel corridors. The existing water course will be maintained to continue drainage stormwater collected from the road surfaces to the northeast and back to Mainland Drain where it currently flows under County Center Drive. Eiwlrvnnlental Gonsuitlrril A Tcchno*Vy, Inc. 163 Costs The preliminary construction budget is provided in the table below. This doesn't include any engineering or construction oversight costs. The detail and assumptions associated with this estimate is provided as Attachment A. Preliminary Budget Item Budget Stream Restoration $582,550 Wetland Restoration I $1,127,636 Wildlife and Flow Culverts $1,260,570 Total Construction Costs $2,970,756 If you have any questions on this assessment, please contact Mr. Boote at 734-769-3004 or Mrs. DeMaria at 586-296-1010. p:Aoakland co 2013-Amainland drain 13-0513\corps memo 3-28-2014.docx 6 �' Environnipmal phnok y, & Tachnokagy, Inc. 164 Table 1. Proposed Wetland Restoration Areas Perimeter 25-Ft Upland ID (Feet) Area (Acres) Buffer (Acres) Pontiac Creek W01 1,034 0.95 0.59 W11 399 0.16 W14 827 0.82 North Branch W02 1,064 0.75 W03 2,099 2.29 0.40 W04 535 0.36 0.1 W05 549 0.50 W06 1,033 1.25 0.30 W07 1,544 0.89 W08 382 0.22 0.14 W09 I 311 0.09 0.18 W12 I 721 0.71 0.41 W13 I 1,109 0.91 0.64 South Branch W10 1,254 2.71 Total 12.60 2.76 Table 2. Proposed Channel Restoration Areas ID length (ft) In -Stream Habitat (5 ft width) Riparian Corridor (30 ft width) Sq. Feet I Acres Sq. Feet I Acres North Branch S01 528 2,641 0.06 15,844 0.36 S02 400 2,000 0,05 11,998 0.28 S03 1,943 9,716 0.22 58,296 1.34 South Branch S05 1,756 8,779 0.20 52,674 1.21 Total 4,627 23,135 0.53 138,812 3.19 7 Go6sell0yJ t COT I TOOVK Y,, !n. 165 Figure 1. Example Flow Culvert Design for Wildlife Passage lG i a Y1� Existing or New High New Bottomless Arch Capacityculvert "� Culverts j3'-4'span i Existing Road Surface r Existing Ground Surface New Flood Terraces New bottomless arch culverts serve as wildlife travel corridors under the roads for small mammals, reptiles, and amphibians. During high flow events, the culverts will also provide additional flow conveyance capacity- Overall, the two new culverts and flood terraces will increase flood conveyance capacity and lower the 100-year flood profile along the Mainland Drain and improve water quality while creating riparian wildlife habitat, Envirunmmnral oCansalling $ 7YYno.'ogy, tnc, 166 Figure 2. Mainland Drain North Branch and Pontiac Creek Restoration Site Locations ell *44 (� EnvfronmPntaf cpnwrrirrg R 7c+�nofagy, tnr.. 167 Figure 3. Mainland Drain South Branch Restoration Site Locations 10 t rm,Ukt cnfa; Gcrrrwltl: ro R Tml-m4.gy, h,c. 168 Attachment A. Cost Estimates AFCIconsall&r3 & rocr ology, Inc. 169 Mainland Drain Ecosystem Restoration Project Preliminary Cost Estimate: Streams March 2014 ID Item Description Length Unit Cost Cost Notes Range of $5 to $50 per foot. Used higher cost for preliminary 2-Stage Channel with Riparian estimate given riparian habitat will be established along both sides S01-S03 Habitat 2,871 $50 $143,550 and in -stream habitat will be added. Ranges from $150 to $250 per foot. Used upper for preliminary S05 Natural Channel Drain Relocation 1,756 $250 $439,000 estimate. Total $582,550 Prepared by: E. Corbin, Environmental Consulting & Technology, Inc. 170 Mainland Drain Ecosystem Restoration Project Preliminary Cost Estimate: Wetlands March 2014 Invasive Cut Wet -Seed- Buffer Seed- Trees Shrubs Species Outflow Restoration Wetland Buffer Cut C.Y. C.Y. Cut Unit Install Install 200/Ac. 200/Ac. Planting Treatment Structure Total Cost Area ID Notes Area Area (3ft.) (1ft.) Cost/C.Y. Cut Cost $3000/Ac. $1600/Ac. $200 ea. $30 ea. Costs $2000/Ac. $1000/ea. Estimate WC01 OW, EM, OS 0.95 0.59 4598 25.00 114,950.00 2,850.00 944.00 23,600.00 27,394.00 3,080.00 1,000.00 146,424.00 WR11 IST, EM 0.16 258 25.00 6,453.33 480.00 480.00 320.00 7,253.33 WR14 IST, EM 0.82 1323 25.00 33,073.33 2,460.00 2,460.00 1,640.00 37,173.33 WR02 IST, EX, SS 0.75 1210 25.00 30,250.00 2,250.00 4,500.00 6,750.00 1,500.00 38,500.00 WR03 IST, EX, SS 2.29 0.40 3695 25.00 92,363.33 6,870.00 640.00 16,000.00 13,740.00 37,250.00 5,380.00 134,993.33 WC04 EM, OS 0.36 0.10 1742 25.00 43,560.00 1,080.00 160.00 4,000.00 5,240.00 920.00 1,000.00 50,720.00 WC05 IST, OS (3), 0.50 2420 25.00 60,500.00 1,500.00 1,500.00 1,000.00 3,000.00 66,000.00 WC06 IST, OS 1.25 0.30 6050 25.00 151,250.00 3,750.00 480.00 12,000.00 16,230.00 3,100.00 1,000.00 171,580.00 WR07 IST, EX, SS 0.89 1436 25.00 35,896.67 2,670.00 5,340.00 8,010.00 1,780.00 45,686.67 WCO8 EM, OS 0.22 0.14 1065 25.00 26,620.00 660.00 224.00 5,600.00 6,484.00 720.00 1,000.00 34,824.00 WC09 SS 0.09 0.18 436 25.00 10,890.00 270.00 288.00 7,200.00 540.00 8,298.00 540.00 19,728.00 WC12 EM, OS 0.71 0.41 3436 25.00 85,910.00 2,130.00 656.00 16,400.00 19,186.00 2,240.00 1,000.00 108,336.00 WC13 EM, OS 0.91 0.64 4404 25.00 110,110.00 2,730.00 1,024.00 25,600.00 29,354.00 3,100.00 1,000.00 143,564.00 WR10 IST, EX, EM 2.71 4372 25.00 109,303.33 8,130.00 8,130.00 5,420.00 122,853.33 Totals 15.37 Total Acres 12.61 2.76 911,130.00 176,766.00 30,740.00 9,000.00 1,127,636.00 Key: EX Excavation within Restoration (3ft for creation, 1ft for restoration) EM Emergent Wetland IST Invasive Species Treatment (Wetland & Buffer Areas) OS Outflow Structure SS Scrub -Shrub Wetland Prepared by: M. Carmer, Environmental Consulting & Technology, Inc. 171 Mainland Drain Ecosystem Restoration Project Preliminary Cost Estimate: Wildlife Culverts March 2014 Item Pavement Removal/Disposal Embankment/Subbase Removal/Disposal Culvert Removal/Disposal Wildlife Culverts - 66" x 51" Pipe Arch Main Stormwater Flow Culverts - Precast Concrete Arch (incl CIP footer,wingwall, etc) Embankment/Subbase CIP Gravel Roadway Base Bituminous Paving/Patching Mobilization, Traffic Control, Cleanup, Misc. Incidentals (10%) Quantity Unit Price Total Price Units 27,909 $ 6 $ 153,500 SF 6,652 $ 14 $ 93,128 CY 465 $ 80 $ 37,200 LF 930 $ 65 $ 60,450 LF 465 $ 1,200 $ 558,000 LF 3,101 $ 15 $ 46,515 TON 2,500 $ 32 $ 80,000 TON 1,302 $ 90 $ 117,180 TON 1 $ 114,597 $ 114,597 EACH Total Construction Cost Estimate*: $ 1,260,570 * Estimate based upon Engineering assumptions as noted below: Existing conditions provide suitable working conditions that do not warrant excess bracing, dewatering, etc. in trench areas —Existing traffic patterns allow that traffic control measures will not need to include building a temporary road bi-pass Existing cross sections in areas of proposed culvert work are wide enough to allow for wildlife corridor expansion without any major sidewalk/utility/etc. removal and/or relocation —Standard bituminous paving detail assumed: 3" approved HMA and 6" approved base aggregate material NOTE: This is an engineer's estimate and should be utilized as such. This estimate is intended only for preliminary project cost analysis and additional data needs to be obtained to provide a more accurate price schedule. Please contact Engineer with additional questions regarding assumed conditions. Prepared by: T. Lewandoski, Environmental Consulting & Technology, Inc. 172 c�i July 22, 2014 x�® v s U Dan Stencil Executive Officer Lot F4/IP1414 Oakland County Parks & Recreation 2800 Watkins Lake Rd = Diversity Is Our Strength Waterford, MI 48328 Pontiac, MI 48342 Ph: (248) 858-7800 Fax: (248) 874-4830 Re: Thank you notes from clients MULTICULTURAL Dear Mr Stencil, FAMILY CENTER Board of Directors I wanted to take the opportunity to thank you and your excellent staff for the events you planned and for which our families were invited. They all commented that they Paul Green, Esq. felt welcomed and had a lot of fun. This welcoming helped families feel at ease as Chair some of them were hesitant to attend if Centro staff was not present. Kevin Early, PhD Vice -Chair Thank you for your support in getting our low-income families experience the abundance of natural resources that the county has to offer: Kelly L. Bidelman, Esq. Secretary Attached please find some thank you cards written by some of the participants. Rachele Rush Sincerely, Treasurer Gloria Francisco Billy R. Holland, MPA Sonia Acosta., PhD Alexander Simpson Miriam Torres President/CEO Sarah Wildgen, Esq. Maria Yar Woloson, Esq. Sonia Acosta, PhD President/CEO Debra Ehrmann VP of Community Outreach MISSION To provide culturally - competent support services to families in a holistic approach in order to improve their quality of life. wwnv.centromulticultural.org Diversity is our Strength 173 2014 Oakland County Fair Media Report a PRINT MEDIA: June 16, 2014 Ten-day Oakland County Fair to begin on Fourth of July Daily Tribune Erin Hampton LINK: httr)://www.dailvtribune.com/general-news/20140616/ten-dav-oakland-countv-fair-to- begin-on-fourth-of-iulv June 18, 2014 Oakland County Fair Opening Day is July 4th Detroit Mommies LINK: http://www.detroitmommies.com/2014/06/oakland-countv-fair-oDenina-dav-is-iuly- 4th/?utm source=rss&utm medium=rss&utm cam paian=oakland-county-fair-openina-dav-is- iuly-4th# June 25, 2014 Oakland County Fair opens Lake Orion Review Susan Bromley LINK: http://www.lakeorionreview.com/Articles-News-i-2014-06-25-255384.113121- sub14472.113121-Oakland-Countv-Fair-opens. html June 26, 2014 Farm -friendly animals are part of the fun at the Oakland County Fair The Oakland Press Sharon Greene LINK: http://www.theoaklandpress.com/apps/pbcs.dII/article?avis=OP&date=20140626&cateqorv=NE WS&Iopenr=140629655&Ref=AR&profile=1031291 &template=printart June 27, 2014 Macomb teenager raises hogs to show and sell at Oakland County Fair The Oakland Press Erin Hampton LINK: http://www.theoaklandpress. com/apps/pbcs.dII/article?avis=OP&date=20140627&category=NE WS&Iopenr=140629545&Ref=AR&profile=1030040&template=printart Page 1 of 4 174 June 30, 2014 Holly Township girl, 11, raises rabbits to show at the Oakland County Fair The Oakland Press Erin Hampton LINK: http://www.theoaklandpress.com/apps/pbcs.dII/article?avis=OP&date=20140630&cateaorv=NE WS&Iopenr=140639987&Ref=AR&Profile=1030040&template=printart July 1, 2014 Hometown summer fun in store at Oakland County Fair C & G Staff Writer Tiffany Esshaki LINK: http://www.candgnews.com/news/hometown-summer-fun-store-oakland-countv-fair July 2, 2014 New royals reign over county fair Clarkston News Phil Custodio LINK: httr)://www.clarkstonnews.com/Articles-News-i-2014-07-02-255412.113121-sub-New- rovals-reiq n-over-countv-fair. html July 2, 2014 Oakland County Fair at the Oakland County Fairgrounds in Davisburg MetroParent LINK: httr)://www.metror)arent.com/Metro-Parent/Calendar/Events- Calendar/index. php/name/Oakland-County-Fair-at-the-Oakland-Countv-Fairqrounds-in- Davisburq/event/9171 / July 3, 2014 Oakland County Moms Oakland County Fair 2014 Glen LaGrou LINK: http://oaklandcountvmoms.com/oakland-county-fair-2014-25883/ TV: July 6, 2014 at 6:55 a.m. Oakland County Fair family fun fests kicks off (GOOD VIDEO CLIP) WXYZ-DET 7 Action News Local Market Viewership: 34,209 Local Publicity Value: $1,602.51 per 30 seconds LINK: http://mms.tveves. com/transcript. asp?Station I D=999&DateTime=7/6/2014%206:55:56%20AM& plavclip=true Page 2 of 4 175 July 5, 2014 at 8:50 a.m. Where the Oakland County Fair goes on today -Weather Report WXYZ-DET 7 Action News Local Market Viewership: 73,427 Local Publicity Value: $3,041.22 per 30 seconds LINK: http://mms.tveves.com/transcript.asp?Stationl D=999&DateTime=7/5/2014%208:50:42%20AM& plavclip=true July 5, 2014 at 6:53 a.m. The Oakland County Fair continues today in Davisburg (VIDEO CLIP) WDIV-DET Local 4 News Local Market Viewership: 48,745 Local Publicity Value: $2,203.11 per 30 seconds LINK: http://mms. tveves. com/transcript. asp?Station I D=1014&DateTime=7/5/2014%206:53:44%20AM &plavclip=true July 4, 2014 at 6:17 p.m. Oakland County Fair Fireworks at Springfield Oaks County Park WDIV-DET Local 4 News Local Market Viewership: 163,013 Local Publicity Value: $7,191.69 per 30 seconds LINK: http://mms.tveves.com/transcrii)t.asr)?StationlD=l 014&DateTime=7/4/2014%206:17:06%20PM &plavclip=true July 4, 2014 at 12:06 p.m. The Oakland County Fair kicks off today in Springfield County Park (VIDEO CLIP) WDIV-DET Local 4 News Local Market Viewership: 26,369 Local Publicity Value: $765.00 per 30 seconds LINK: http://mms.tveves.com/transcrir)t.asr)?StationlD=l 014&DateTime=7/4/2014%2012:06:56%20P M&plavclip=true July 4, 2014 at 6:43 a.m. The Oakland County Fair kicking off today in Springfield Oaks County Park, it's the start of 10 days of fun (VIDEO CLIP) WDIV-DET Local 4 News Local Market Viewership: 69,173 Local Publicity Value: $3,253.25 per 30 seconds LINK: http://mms.tveves. com/transcript.asi)?Stationl D=1014&DateTime=7/4/2014%206:43:03%20AM &plavclip=true Page 3 of 4 176 Total: $18,056.78 per 30 seconds RADIO: July 5, 2014 at 4:51 p.m. Families are making their way to the Oakland County Fair WWJ-AM DIET LINK: http://mms.tveves.com/transcript.asp?StationlD=2785&DateTime=7/5/2014%204:51:37%20PM Ulavclip=true July 5, 2014 at 2:48 p.m. Families making their way to the Oakland County WWJ-AM DET LINK: htti)://mms.tveves.com/transcrii)t.asiD?Stationl D=2785&DateTime=7/5/2014%202:48:30%20PM &plavclip=true BLOGGER: Twitter: Mrs. Weber 12h I have a quick/fun giveaway! Enter to win passes to the Oakland County Fair, kicking off this Friday! mrswebersneignborhood.com /2014'06/29/0ak--_ 1-4rdichigan Blog: httID:Hmrswebersnei.qhborhood.com/2014/06/29/oakland-countv-fair-2014/ Facebook: https://www.facebook.com/mrswebersneighborhood?fref=nf Page 4 of 4 177 BMX Totals: There were 2,432 spectators & 1,900 room nights for the Great Lakes Nationals. There were 991 total entries with 760 of those beinq uniques. HUNTERTOWN 1 LAPEER 3 GREEN 1 ICALERA 1 INDIANAPOLIS 1 LIVONIA 3 HAMBURG 1 RIVERTON lI I INIANAPOLIS 1 LOWELL 4 HIGHLAND 4 I IN LITTLE ROCK 3 LAPORTE 1 MACOMBTWP 2 HORSEHEADS 4 BRISTOW lI I LAPORTE 1 MARQUE TE 4 JAMESTOWN 1 CHARLOTTESVILLE 11 IPHOENIX 1 LAWRENCEBURG 1 MIDLAND 4 MASTIC BEACH 3 HAMPTON 11 ITEMPE 1 MERRILLVILLE 5 MOLINE 1 MECHANICVILLE 1 NEWPORT NEWS 21 MUNSTER 1 MONROE 1 SCHENECTADY I WINCHESTER 21 BELLFLOWER 2 NAPPANEE 1 MORRICE 1 WEST FALLS I l ICARMICHAEL 1 PENDLETON 2 MT MORRIS 1 APPLETON 61 LONG BEACH 1 PITTSBORO 2 NILES 1 ALPHA 1 ARLINGTON 11 IOCEANSIDE 1 PLAINFIELD 1 NOVI 1 AVON 1 ELKHORN 51 I PORTAGE 4 ORION 1 BARBERTON 1 GENOA CITY 31 ICOLORADO SPRINGS 1 SOUTH BEND 1 OSCODA 1 BEAVERCREEK 4 GREENVILLE 11 IFRUITA 1 STJOHN 21 OWOSSO 1 CANTON 1 HORTONVILLE 11 LONE TREE 1 VALPARAISO 3 OXFORD 2 CARLISLE 1 JANESVILLE 41 VALPARASIO 2 PETERSBURG 4 CINCINNATI 6 KAUKAUNA 3 IHAMDEN 1 WARSAW 8, PINCONNING 3 DAYTON 13 KENOSHA 2 I 1 WHITELAND 1 PORT HURON 1 DUBLIN 2 KIMBERLY 2 IBRADENTON 1 - PORTSANILAC 2 FINDLAY 2 LAVALLE 21 INEW PORT RICHEY 1 WICHITA 1 REDFORD 2 FREDERICKTOWN 3 MALONE 11 (PALM HARBOR 1 RICHLAND 1 GROVE CITY 2 MENASHA 21 (PORT RICHEY 2 BURLINGTON 3 ROCHESTER HILLS 1 HAMILTON 1 MI:WAUKEE 41 1: CRESTWOOD 1 _ ROCKFORD 3 HARTVILLE I MUSKEGO 11 (BROOKS 2 ERLANGER 3 SHAVEN 1 HILLARD I NEENAH 11 IDALLAS 1 LOUISVILLE 5 SAGINAW 1 HUBER HEIGHTS 5 NEOSHO 11 DOUGLASVILLE 2 SIMPSONVILLE 2 SAINT CLAIR 1 HUDSON 1 OCONOMOWOC 11 FAYETTEVILLE 1 UNION 4 SOUTH HAVEN 1 HURON 1 OSHKOSH 21 ISTOCKBRIDGE 1 . SOUTH LYON 2 KETTERING 1 POYNETTE lI ISYLVESTER 1 PRAIRIEVILLE 1 SPARTA 3 LAKEWOOD 1 SALEM 11 I I I ST CLAIR SHORES 1 MARYSVILLE 2 STOUGHTON 2j IHONOLULU 1 AMHERST 1 STANTON 1 MASSILLON 1 TWIN LAKES 21 I - FAIRHAVEN 2 STERLING HEIGHTS 1 MAUMEE 1 VESPAR lI I DAVENPORT 1 SOUTHAMPTON 2 STERLING HTS 1 MEDINA 2 W ALLIS 21 SOLON 1 WESTFIELD 1 TEMPERANCE 2 MIDDLETOWN 2 WATERTOWN lI TRAVERSE CITY 5 MOGADORE 2 WAUKESHA 11 IALGONQUIN 4 BALTIMORE 1 TROY 1 N OLMSTED 1 WESTALLIS 11 (AUBURN 1 CLARKSVILLE 1 WALES 2 N RIDGEVILLE 1 WISCONSIN RAPIDS 51 (AURORA 1 ELKRIDGE 3 WALES TWNSHP 1 NORTH ROYALTON 3� I BEACH PARK 5 HAGERSTOWN 1 WARREN 2 OREGON 1 MARTINSBURG 11 BELVIDERE 3 HANOVER 2 WATERFOND 1 PERRYSBURG 1 I IBLOOMINGTON 1 LAUREL 2 WATERFORD 5 PIQUA 1 I ICARPENTERSVILLE 1 SEVERN 2 WAYLAND 1 RIVERSIDE 1 I ICHAMPAIGN 2 SILVER SPRING 2 WAYNE 1 SEVEN MILE 21 I ICOLONA 2 SILVER SPRINGS 1 WHITE LAKE 4 SIDNEY 1 I ICOLUMBIA 2 SYKESVILLE 2 WILLIAMSTON 1 SWANTON 2 IDECATUR 1 WOODHAVEN 1 SYLVANIA 3 IEAST DUNDEE 1 ADA 4 WYOMING I TOLEDO 11 IELGIN 31 ADRIAN 4 TROY 111 I IFREEPORT 1 ALLEN DALE 1 BATTLELK 1 UNIONTOWN 1 I IGENESEO 11 ALLENTON 4 BIRD ISLAND 1 WADSWORTH 1 IGILBERTS 5 ALTO 2I BLAINE 1 IGLENELLYN 1 ATLAS 1! BRAINERD 3 BIXBY 1 IGRAYSLAKE 1 IAUBURN 1 CAMBRIA 1 �� I IHAMPTON I 'AUBURN HILLS _ -------2 C_AMBRIDGE 3 BRANTFORD 3 I IHARVEY 5 BATTLE CREEK 4 CENTERVILLE 1 BURLINGTON _ 5' I I HOMER GLEN 1 BAY CITY 1 CHANHASSEN 1 CAMBRIDGE 2 IHOMERGLEN 1 BELDING 3 CLOQUET 2 DUNDAS 2 ILIBERTYVILLE 1 BRIGHAM 1 COON RAPIDS 1 ETOBICOKE 1 ILOVES PARK 3 BURTON 3 DALBO 1 GRIMSBY 1 IMACHESNEY PARK 6 CASCO 1 EDINA 2 HAMILTON 1 IMIDLOTHIAN 2 CEDARSPRINGS 4 FERGUS FALLS 2 KINGSTON 1 I NEW LENOX 2 CHARLOTTE 3 GLFNCOE 2 MILTON 1 (OAK LAWN 1 CLARKSTON 2 HARRIS I MORPETH 2 IOAKWOOD HILLS 1 CLAY 2 ISANTI 1 NAPANEE 2 IPLAINFIELD 1 CLINTON TOWNSHIP I KIMBALL 1 PICKERING 1 IPONTIAC 1 COLUMBIAVILLF 2 MANKATO 1 SMITHVILLE 2 IROCHELLE 1 COMMERCE 3 N BRANCH 1 STIRLING 1 IROCKFORD 3 COMMERCE TWP 1 NEW ULM 4 WATFORD 1 IROCKTON 1 DAVISON 3 NORTH BRANCH 2 WELLAND 2 IROSCOE 1 DEARBORN 1I RAMSEY 1 WINDSOR 1 IS BELOIT 1 DEARBORN HEIGHTS 11 SAUK RAPIDS 1 (SANDWICH 1 DETROIT 1 STAUGUSTA 2 BETHELPARK 1 ISCHAUMBURG 1 DEWITT 1 STCLOUD 2 BRIDGEVILLE 1 (SPRING GROVE 1' DEXTER 1 STACY 1 HUMMELSTOWN 3 ISPRINGFIELD 4' DORR 1 - JEFFERSON HILLS 1 ISTCHARLES 1 ERIE 1 CENTERVIEW 1 LEECHBURG 1 ISTEGER 1 ESSEXVILLE 1 OFALLON 1 N HUNTINGDON 1 ITINLEY PARK 1 FARMINGTON HILLS 1 OZARK 1 NEW KINSINGTON 1 IWADSWORTH 2 FERNDALE 2 RAYTOWN 1 PHOENIXVILLE 2 I IWAUKEGAN 2 FLINT 11 STPETERS 3 PITTSBURGH 7 IWHEATON 2 GOBLES 1 WENTZVILLE _ 1 SEVEN FIELDS 1 IWINNEBAGO 1 GOODELLS 2 � SOUTH PARK 4 I WINTHROP HARBOR 2 GOODRICH 1 _ CHARLOTTE 2 SPRINGDALE _ I GOWEN 1 _ FAYETTEVILLE 1 SPRINGFIELD _ I IASHLEY 1 GRAND BLANC 3 HUNTERSVILLE 1 VENETIA 1 (AUBURN 3 GRAND HAVEN 2 OAK RIDGE 2 IAVON 2 GRAND RAPIDS 7 RALEIGH 2 FORT MILL 1 IBLOOMINGTON 1 GRAWN 1 GOOSE CREEK 1, IBROWNSBURG 1 GREENVILLE 5 AUDUBON 1 LONGS 1 CAMBY 1 HIGHLAND 5 EGG HARBOR TWP 1 COLUMBIACITY_ 1 HOLLAND 2 HOWELL 3 BRISTOL 2 ICOLUMBUS 1 HOLLY 1 JACKSON 1 ICRAIGSVILLE 1 HOLT 2 KENILWORTH 1 LEBANON 3 (CROWN POINT _ .. _ _. 4_ INDSTER 1 _ MURFREESBORO 1 IDANVILLE 1. INTERLOCHEN 3 AVERILL PARK 1 NASHVILLE 2 I FISHERS _ _ 2 _ _.IONIA _ _ 1 BIG FLATS 1 IFfWAYNE 1 LAKE ORION 2 EASTAURORA _ 1 ARLINGTON 1 IHEBRON 2 LANDGIN 1 EDEN 2 HOUSTON 2 IHOBART 1 LANSING 15 GOSHEN 1 SEAGOVILLE 1 Column Totals I 3231 I I 4761 I I 2441 I I 33911 I 13821 IMichigan Numbers '131 891 Grand Total 2764 178