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AGENDA ITEM: Acceptance from the Michigan State Police for the 2023 Hazardous Materials
Emergency Preparedness Planning
DEPARTMENT: Emergency Management & Homeland Security
MEETING: Board of Commissioners
DATE: Thursday, July 20, 2023 8:35 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3134
Motion to accept the Hazardous Materials Emergency Preparedness Planning (HMEP) grant in the
amount of $11,550 from the Michigan Department of State Police, Emergency Management and
Homeland Security Division and authorize the Chair of the Board to execute the grant agreement
with a 25% match, further to amend the FY 2023 budget as detailed in attached Schedule A.
ITEM CATEGORY SPONSORED BY
Grant Penny Luebs
INTRODUCTION AND BACKGROUND
The Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the planning
and provisions for community right-to-know on extremely hazardous substances in local
communities. The Oakland County Local Emergency Planning Committee (LEPC) has been
organized and meets minimum criteria in performing planning functions. The Hazardous Materials
Emergency Preparedness Planning Program (HMEP) grant provides funds to Oakland County for
the purpose of enhancing hazardous material response planning. An application was submitted, and
Oakland County is eligible to receive $11,550 for the submittal of new and updated plans during the
grant period of October 1, 2022 through September 30, 2023. The required 25% in-kind match of
$2,888 will be met with staff salary to support the LEPC planning effort. No reports are required and
the funds will be received upon submittal of the plans as a work product.
The grant agreement has completed the Grant Review Process in accordance with Board of
Commissioners Grant Acceptance Procedures.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Robert Seeley, Chief Emergency Management Public Services
Angie Jantz, Financial Services Technician III
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 7/20/2023
AGENDA DEADLINE: 07/30/2023 8:35 PM
ATTACHMENTS
1. EMHS_Homeland Security -2023 HMEP_Sch. A
2. Grant Acceptance Sign-Off
3. Audit Certification
4. FY 22-23 HMEP GA Packet - Oakland County
5. HMEP Planning Grant In-Kind Match
6. subrecipient Risk Assessment Certification
7. W-9
COMMITTEE TRACKING
2023-07-20 Public Health & Safety - Recommend to Board
2023-07-20 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, William Miller III, Yolanda Smith Charles (3)
Passed
Oakland County, Michigan
EMERGENCY MANAGEMENT AND COMMUNITY ENGAGEMENT - EMERGENCY MANAGEMENT - HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING GRANT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID
(GRN) #
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment FY 2025
Amendment
R General Fund Grants Emergency Management FND10101 CCN1110101 RC610313 PRG115180 GRN-1004079 610000 Federal Operating Grants $11,550 $11,550 $11,550
$11,550 $11,550 $11,550
E General Fund Grants Emergency Management FND10101 CCN1110101 SC702010 PRG115180 GRN-1004079 702000 Salaries Regular $8,586 $8,586 $8,586
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722790 PRG115180 GRN-1004079 722000 Social Security 656 656 656
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722770 PRG115180 GRN-1004079 722000 Retirement 2,081 2,081 2,081
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722810 PRG115180 GRN-1004079 722000 Disability 128 128 128
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722820 PRG115180 GRN-1004079 722000 Unemployment 5 5 5
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722760 PRG115180 GRN-1004079 722000 Group Life 22 22 22
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722750 PRG115180 GRN-1004079 722000 Workers Compensation 72 72 72
$11,550 $11,550 $11,550
R General Fund Grants Emergency Management FND10101 CCN1110101 RC610313 PRG115180 GRN-1003863 610000 Federal Operating Grants $(7,821)$-$-
$(7,821)$-$-
E General Fund Grants Emergency Management FND10101 CCN1110101 SC702010 PRG115180 GRN-1003863 702000 Salaries Regular $(5,084)$-$-
E General Fund Grants Emergency Management FND10101 CCN1110101 SC722900 PRG115180 GRN-1003863 722000 Fringe Benefit Adjustment (2,737)--
$(7,821)$-$-
GRANT REVIEW SIGN-OFF – Emergency Management & Homeland Security Department /
Emergency Management Division
GRANT NAME: 2023 Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP)
FUNDING AGENCY: Michigan State Police/Emergency Management and Homeland Security Division
DEPARTMENT CONTACT PERSON: Robert Seeley 248-858-5080
STATUS: Grant Acceptance (Greater than $10,000)
DATE: 07/18/2023
Please be advised the captioned grant materials have completed internal grant review. Below are the returned
comments.
The Board of Commissioners’ liaison committee resolution and grant acceptance package (which should include
this sign-off and the grant agreement/contract with related documentation) may be requested to be placed on the
agenda(s) of the appropriate Board of Commissioners’ committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Management and Budget:
Approved – Sheryl Johnson (07/17/2023)
Human Resources:
Approved by Human Resources. P00015356 is a vacant FTE position, rather than PTNE. But represents no
change from the previous grant. Therefore, no HR action. – Heather Mason (07/18/2023)
Risk Management:
Approved. No County liability insurance requirements detailed in documents. – Robert Erlenbeck (07/17/2023)
Corporation Counsel:
Approved– Sharon Kessler (07/18/2023)
EMD-053 (04/2018)
MICHIGAN STATE POLICE
Emergency Management and Homeland Security Division
AUDIT CERTIFICATION
Federal Audit Requirements
Non-federal organizations, which expend $750,000 or more in federal funds during their current fiscal year, are required to
have an audit performed in accordance with 2 CFR Part 200, Subpart F.
Subrecipients MUST submit a copy of their audit report for each year they meet the funding threshold to: Michigan State
Police, Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909.
I. Program Information
Program Name CFDA Number
II.Subrecipient Information
Subrecipient Name
Street Address City State ZIP Code
III.Certification for Fiscal Year
Subrecipient Fiscal Year Period: to .
I certify that the subrecipient shown above does NOT expect it will be required to have an audit performed under 2 CFR Part 200, Subpart F,
for the above listed program.
I certify that the subrecipient shown above expects it will be required to have an audit performed under 2 CFR Part 200, Subpart F, during at
least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: Michigan State Police,
Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909.
Signature of Subrecipient’s Authorized Representative Date
Submit audit report to:
Michigan State Police
Grants and Community Services Division
P.O. Box 30634
Lansing, Michigan 48909
Submit this completed audit certification form and return with your grant agreement to:
Michigan State Police
Emergency Management and Homeland Security Division
P.O. Box 30634
Lansing, Michigan 48909
AUTHORITY: MCL 30.407a and 2 CFR Part 200, Subpart F;
COMPLIANCE: Voluntary, but necessary to be considered for
grant assistance.
Oakland County
Oakland County
1200 N Telegraph, Bldg 47W Pontiac MI 48341
2021 2022
X
12/5/2022
EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION ● 7150 HARRIS DRIVE ● DIMONDALE, MICHIGAN 48821
MAILING ADDRESS ● P.O. BOX 30634 ● LANSING, MICHIGAN 48909
www.michigan.gov/emhsd ● 517-284-3745
STATE OF MICHIGAN
DEPARTMENT OF STATE POLICE
LANSING
GRETCHEN WHITMER
GOVERNOR
COL. JOSEPH M. GASPER
DIRECTOR
June 13, 2023
Dear Emergency Management Coordinator:
Enclosed is the Fiscal Year 2022-23 Hazardous Materials Emergency Preparedness (HMEP) Planning
Program Grant Agreement package for Antrim County. Please return the required grant documentation
listed on the enclosed Subrecipient Checklist to our office via email:
Attention: Mr. Paul Lounsberry
Emergency Management and Homeland Security Division
Michigan Department of State Police
LounsberryP@michigan.gov
Additional information on the FY 2022-23 HMEP Grant Program can be found at
www.phmsa.dot.gov/hazmat/grants.
This grant agreement and all required documentation must be completed, signed, and returned no later
than August 12, 2023. If this requirement is not met, this grant agreement will be invalid after August
12, 2023, unless a prior written exception is provided by the Michigan Department of State Police,
Emergency Management and Homeland Security Division.
If you have any questions regarding this correspondence or the FY 2022-23 HMEP Planning Grant
Program, please contact Ms. Brenna Roos at RoosB@michigan.gov or 517-582-2846.
Sincerely,
Capt. Kevin Sweeney, Commander
Emergency Management
and Homeland Security Division
CFDA NO: 20.703
Email the following items to: LounsberryP@michigan.gov
SUBRECIPIENT WILL NOT BE REIMBURSED FOR FUNDS UNTIL ALL REQUIRED SIGNED DOCUMENTS ARE RECEIVED
For GRANT QUESTIONS, PLEASE CONTACT Ms. Brenna Roos
AT ROOSB@MICHIGAN.GOV OR (517) 284-3727.
SUBRECIPIENT CHECKLIST
FY 2022-23 HAZARDOUS MATERIALS
EMERGENCY PREPAREDNESS (HMEP) PLANNING
PROGRAM GRANT AGREEMENT
1.Grant Agreement
2.Subrecipient Risk Assessment Certification
3.HMEP Planning Grant Agreement In-Kind Match form
4.Standard Assurances
5.Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug-Free Workplace Requirements
6.Audit Certification (EMD-053)
7.Request for Taxpayer Identification Number and Certification (W-9)
8.FY 2022-23 SARA Title III Hazardous Materials, Off-site Emergency Response
Plan Update List
NOTE: The Plan Update List does not need to be completed and returned with your
FY 2022-23 HMEP Planning Program grant agreement. This form is to be used if and when a list
of updated plans is submitted for your grant. The Plan Update List form can be submitted directly
to the SARA Title III Planner at the MSP/EMHSD when you have completed all plan updates for
the grant year.
POST REIMBURSEMENT REQUIREMENTS
Participate with Recipient in an on-site monitoring of financial documents. Also retain financial
records, supporting documents, and all other records pertinent to the grant for at least three years
after the grant is closed by the awarding federal agency. Be sure to comply with Single Audit
requirements of Subpart F of 2 CFR 200. If required, the Subrecipient submits audit copy to:
Michigan Department of State Police, Grants and Community Services Division, P.O. Box
30634, Lansing, Michigan 48909.
Michigan State Police
Emergency Management and
Homeland Security Division
Grant Agreement
FEDERAL AWARD IDENTIFICATION
SUBRECIPIENT NAME GRANT NAME Assistance Listing Number
Oakland County Hazardous Materials
Emergency Preparedness
Grant Program
20.703
SUBRECIPIENT IRS/VENDOR NUMBER FEDERAL AWARD IDENTIFICATION NUMBER
(FAIN)
FEDERAL AWARD DATE
38‐6004876 693JK32240063HMEP 09/30/2019
SUBRECIPIENT UEI SUBAWARD
PERFORMANCE
PERIOD
FROM TO
HZ4EUKDD7AB4 10/01/2022 09/30/2023
RESEARCH & DEVELOPMENT
Funding
Total
N/A Federal Funds Obligated by
this Action
$11,550
INDIRECT COST RATE Total Federal Funds Obligated
to Subrecipient
$36,825
None on file Total Amount of Federal
Award Committed
$36,825
FEDERAL AWARD PROJECT DESCRIPTION
FY 2022‐23 Hazardous Materials Emergency Preparedness Planning Program Grant
DETAILS
The Subrecipient must be prepared to match all funds received through this grant agreement (which
equates to 25% of any federal funds received), as noted in Section III, D of the Hazardous Materials
Emergency Preparedness Planning Grant Instructions that are included with this grant agreement. The
match amount is located in part III.A of this grant agreement.
FEDERAL AWARDING AGENCY PASS‐THROUGH ENTITY (RECIPIENT) NAME
U.S. Department of Transportation Pipeline and Hazardous
Materials Safety Administration
1200 New Jersey Avenue, SE, E21‐316
Washington DC 20590‐0001
Michigan State Police
Emergency Management & Homeland
Security Division
P.O. Box 30634
Lansing, MI 48909
State of Michigan
Fiscal Year 2022-23 Hazardous Materials Emergency
Preparedness Planning Program Grant Agreement
October 1, 2022 to September 30, 2023
Assistance Listing Number: 20.703
Grant Number: 693JK32240063HMEP
This Fiscal Year (FY) 2022-23 Hazardous Materials Emergency Preparedness (HMEP) Planning Program grant
agreement is hereby entered into between the Michigan Department of State Police, Emergency Management and
Homeland Security Division (MSP/EMHSD) (hereinafter called the Recipient), and the
COUNTY OF OAKLAND
(hereinafter called the Subrecipient)
I. Purpose
The purpose of this grant agreement is to provide federal pass-through funds to the Subrecipient for the
development of new Superfund Amendments and Reauthorization Act (SARA), Title III, Section 302, hazardous
materials emergency response plans. This grant agreement provides financial assistance to first responders (fire,
law enforcement, emergency medical services, etc.) for allowable costs in the following areas:
A. Provision of assistance to public sector employees through planning grants to states, territories, and
Native American tribes for emergency response.
B. Increased state, territorial, tribal, and local effectiveness in implementation of the Federal Emergency
Planning and Community Right-to-Know Act of 1986.
C. Encouragement of a comprehensive approach to emergency planning by incorporating the unique
challenges of response to transportation situations.
II. Statutory Authority
Funding for the FY 2022-23 HMEP is authorized by the U.S. Department of Transportation (DOT) Pipeline and
Hazardous Materials Safety Administration (PHMSA) and the Federal Hazardous Materials Transportation
Law (49 U.S.C. Section 5101 et. seq.).
The Subrecipient agrees to comply with all FY 2022-23 HMEP program requirements and the most recent
version of:
A. 2 CFR, Part 200 of the Code of Federal Regulations (CFR), Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards located at http://www.ecfr.gov.
B. 49 CFR, Part 110 Hazardous Materials Public Sector Training and Planning Grants located at
http://www.ecfr.gov.
C. 49 U.S.C. 5116 et seq. located at https://www.gpo.gov/fdsys.
D. Any other applicable Federal statutes and regulations, including those listed within this grant
agreement elsewhere.
FY 2022-23 HMEP Planning Grant
Oakland County
Page 2 of 6
III. Award Amount and Restrictions
A. The County of Oakland is awarded up to $11,550 under the FY 2022-23 HMEP Planning Program Grant
Agreement. This funding will be awarded as described in Hazardous Materials Emergency Preparedness
Planning Grant Instructions enclosed within this grant agreement packet and is based on information
provided in the HMEP grant application submitted for the FY 2022-23 grant year by Oakland County.
This allocation is dependent upon the level of federal funding and may be reduced if available federal
funding is reduced or if fewer plans are submitted based on the FY 2022-23 application for Oakland
County. Any unused grant funds remaining at the end of the grant year will be used to increase the
reimbursement for accepted new SARA Title III plans submitted by participating Local Emergency
Planning Committees (LEPCs). The Subrecipient’s payment per new plan will be recalculated using these
funds and the award to the Subrecipient for the number of new plans submitted will be adjusted. This may
affect the match amount required for this grant.
Based on the Subrecipient’s application, a match amount of $2888 is required. However, the Subrecipient
must be prepared to match all funds received through this grant agreement (which equates to 25% of any
federal funds received), as noted in Section III, D of the Hazardous Materials Emergency Preparedness
Planning Grant Instructions that are enclosed within this grant agreement.
B. The PHMSA reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or
otherwise use, and to authorize others to use, for federal government purposes:
1. The copyright in any work developed under this grant, sub-award, or contract under a grant or
sub-award; and
2. Any rights of copyright to which the Recipient, Subrecipient, or a contractor purchases ownership
with grant support.
IV. Responsibilities of the Subrecipient
A. Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to
supplement existing funds, not replace (supplant) funds that have been appropriated for the same
purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits.
Subrecipients may be required to supply documentation certifying that a reduction in non-federal
resources occurred for reasons other than the receipt or expected receipt of federal funds.
B. The subrecipient shall not use FY 22-23 HMEP funds to generate program income.
C. In addition to this grant agreement, the Subrecipient shall complete, sign, and submit to the Recipient the
following documents, which are incorporated by reference into this grant agreement:
1. Subrecipient Risk Assessment Certification;
2. HMEP Planning Grant Agreement In-Kind Match form (EMD-063);
3. Standard Assurances;
4. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and
Drug-Free Workplace Requirements;
5. Audit Certification (EMD-053);
6. Request for Taxpayer Identification Number and Certification (W-9);
7. SARA Title III Hazardous Materials, Off-site Emergency Response Plan Update List (EMD 064). This
form is located on the MSP/EMHSD website at http://www.michigan.gov/emhsd under Hazardous
Materials. The form does not need to be completed and returned with the FY 2022-23 HMEP
Planning Program grant agreement. It is to be used if and when a list of updated plans is submitted
for your grant. Submit the Plan Review List directly to the SARA Title III Planner at the MSP/EMHSD
no later than September 15, 2023.
8. Other documents that may be required by federal or state officials.
FY 2022-23 HMEP Planning Grant
Oakland County
Page 3 of 6
D. The Subrecipient agrees to comply with all applicable federal and state regulations, including, but not
limited to, the following:
1. Meet the LEPC eligibility requirements, as stated in the Hazardous Materials Emergency
Preparedness Planning Grant Instructions, Section II which is included with this grant agreement
package.
2. In accordance with 2 CFR 200.331, the subrecipient permits the recipient to have access to the
subrecipient’s records and financial statements as necessary for the recipient to meet the
requirements of 2 CFR 200.331.
3. Integrate individuals with disabilities into emergency planning in compliance with Executive Order
13347 and the Rehabilitation Act of 1973.
4. Comply with applicable financial and administrative requirements set forth in the current edition of 2
CFR, Part 200, including, but not limited to, the following provisions:
a. Account for receipts and expenditures, maintain adequate financial records, and refund
expenditures disallowed by federal or state audit.
b. Retain all financial records, statistical records, supporting documents, and other pertinent
materials for at least three years after the grant is closed by the awarding federal agency for
purposes of federal and/or state examination and audit.
c. Non-federal organizations which expend $750,000 or more in federal funds from all sources during
their current fiscal year are required to have an audit performed in accordance with the Single
Audit Act of 1984, as amended, and 2 CFR, Part 200.501.
5. Comply with the Department of Transportation’s policy for contracting with small, women-owned,
minority disadvantaged businesses, veteran, and HubZone business firms.
V. Responsibilities of the Recipient
The Recipient, in accordance with the general purposes and objectives of this grant agreement, will:
A. Administer the grant in accordance with all applicable federal and state regulations and guidelines and
submit required reports to the awarding federal agency.
B. Provide direction and technical assistance to the Subrecipient.
C. Provide to the Subrecipient any special report forms and reporting formats (templates) required for
administration of the program.
D. Reimburse the Subrecipient, in accordance with this grant agreement, based on appropriate
documentation submitted by the Subrecipient.
E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random on-
site reviews of the Subrecipient(s).
VI. Reporting Procedures
Submit new and updated SARA Title III (Section 302) community hazardous materials emergency response plans
and identify which facility plans were updated on the attached Plan Update List form as stated in the FY 2022-23
application to MSP/EMHSD, no later than September 15, 2023 to the MSP/EMHSD District Coordinator. The form
for submitting these updates is available on the MSP/EMHSD website located at http://www.michigan.gov/emhsd.
Complete instructions on how and where to submit required reports can be found in the Hazardous Materials
Emergency Preparedness Planning Grant Instructions that are included with this grant agreement package. If a
support grant was requested, the LEPC must meet the requirements stated in the attached Hazardous Materials
Emergency Preparedness Planning Grant Instructions, Section IV.B., or forfeit that portion of the grant award.
VII. Payment Procedures
Upon receipt, review, and acceptance of all work products and other requirements, as referenced in this grant
agreement, the Recipient will calculate the payment to be made to the Subrecipient and will forward this
FY 2022-23 HMEP Planning Grant
Oakland County
Page 4 of 6
information to the Subrecipient. See the Hazardous Materials Emergency Preparedness Planning Grant
Instructions document attached within this grant agreement packet for further information.
All Subrecipients in the HMEP grant program must submit documentation on the associated costs being charged
to the $1,500 HMEP support grant. The eligible expenses are laid out in the HMEP $1,500 Support Grant
Certification Form, which will be sent to each LEPC at the close of the federal fiscal year. When a LEPC enters
information into this form, the cost will need to be supported by a receipt, time sheet (reflecting hours worked on
SARA related planning issues), purchase order or a paid invoice. The support grant form and attachments must
be returned to MSP/EMHSD by the assigned due date.
VIII. Employment Matters
The Subrecipient shall comply with Title VI of the Civil Rights Act of 1964, as amended; Title VIII of the Civil Rights
Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age
Discrimination Act of 1975; the Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq.;
and all other federal, state and local fair employment practices and equal opportunity laws and covenants. The
Subrecipient shall not discriminate against any employee or applicant for employment, to be employed in the
performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of
employment; or any matter directly or indirectly related to employment because of his or her race, religion, color,
national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that is unrelated to
the individual’s ability to perform the duties of a particular job or position. The Subrecipient agrees to include in
every contract or subcontract entered into for the performance of this grant agreement this covenant not to
discriminate in employment. A breach of this covenant is a material breach of the grant agreement.
The Subrecipient must comply with 2 CFR, Part 1200, Nonprocurement Suspension and Debarment, located at
http://www.ecfr.gov. The Subrecipient shall ensure that no subcontractor, manufacturer, or supplier of the
Subrecipient for projects related to this grant agreement appears on the Active Exclusions list on the System for
Award Management (SAM) website located at http://www.sam.gov (previously this search was performed in the
Excluded Parties List System – EPLS).
The Subrecipient must comply with regulation 49 CFR, Part 21, Nondiscrimination in Federally-Assisted Programs
of the Department of Transportation – Effectuation of the Title VI of the Civil Rights Act of 1964 (see related
certification form contained in this grant agreement package).
The Subrecipient must comply with regulation 49 CFR, Part 20, New Restrictions on Lobbying (see related
certification form contained in this grant agreement package).
IX. Limitation of Liability
The Recipient and the Subrecipient to this grant agreement agree that each must seek its own legal representative
and bear its own costs, including judgments, in any litigation that may arise from performance of this grant
agreement. It is specifically understood and agreed that neither party will indemnify the other party in such
litigation.
This is not to be construed as a waiver of governmental immunity for either party.
X. Third Parties
This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third-
party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor.
XI. Grant Agreement Period
This grant agreement is in full force and effect from October 1, 2022 to September 30, 2023. No costs eligible
under this grant agreement shall be incurred before the starting date of this grant agreement, except with prior
written approval. This grant agreement may be terminated by either party by giving thirty (30) days written notice
to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry
FY 2022-23 HMEP Planning Grant
Oakland County
Page 5 of 6
out the terms of the grant agreement. Upon any such termination, the Subrecipient agrees to return to the
Recipient any funds not authorized for use, and the Recipient shall have no further obligation to reimburse the
Subrecipient.
XII. Entire Grant Agreement
This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements,
documents, and representations between the Recipient and the Subrecipient, whether expressed, implied, or oral.
This grant agreement constitutes the entire agreement between the parties and may not be amended except by
written instrument executed by both parties prior to the grant end date. No party to this grant agreement may
assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent
of the other party. The Subrecipient agrees to inform the Recipient in writing immediately of any proposed
changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or
personnel affecting this grant agreement. Changes in dates, budget, or services are subject to prior written
approval of the Recipient. If any provision of this grant agreement shall be deemed void or unenforceable, the
remainder of the grant agreement shall remain valid.
The Recipient may suspend or terminate grant funding to the Subrecipient, in whole or in part, or other measures
may be imposed for any of the following reasons:
A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and
assurances.
B. Failure to comply with the requirements or statutory objectives of federal or state law.
C. Failure to follow grant agreement requirements or special conditions.
D. Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the
project would not have been approved for funding.
E. Failure to submit required reports.
F. Filing of a false certification in the application or other report or document.
XIII. Business Integrity Clause
The Recipient may immediately cancel the grant without further liability to the Recipient or its employees if the
Subrecipient, an officer of the Subrecipient, or an owner of a 25% or greater share of the Subrecipient is convicted
of a criminal offense incident to the application for or performance of a state, public, or private grant or subcontract;
or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery,
bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee
to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust
statutes; or convicted of any other criminal offense which, in the sole discretion of the Recipient, reflects on the
Subrecipient’s business integrity.
XIV. Freedom of Information Act (FOIA)
Much of the information submitted in the course of applying for funding under this program, or provided in the
course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to
national security interests. This may include threat, risk, and needs assessment information; and discussions of
demographics, transportation, public works, and industrial and public health infrastructures. Therefore, each
Subrecipient agency Freedom of Information Officer will need to determine what information is to be withheld on a
case-by-case basis. The Subrecipient should be familiar with the regulations governing Protected Critical
Infrastructure Information (6 CFR, Part 29) and Protection of Sensitive Security Information (49 CFR, Part 1520),
as these designations may provide additional protection to certain classes of homeland security information.
FY 2022-23 HMEP Planning Grant
Oakland County
Page 6 of 6
XV. Official Certification
For the Subrecipient
The individual or officer signing this grant agreement certifies by his or her signature that he or she is authorized to
sign this grant agreement on behalf of the organization he or she represents. The Subrecipient agrees to
complete all requirements specified in this grant agreement.
_________________________________________ __________________________________________
Subrecipient Name Subrecipient’s UEI Number
_______________________________________ _________________________________________
Printed Name Title
_______________________________________ _________________________________________
Signature Date
For the Recipient (Michigan State Police, Emergency Management and Homeland Security Division)
Commander, Emergency Management
Capt. Kevin Sweeney and Homeland Security Division_______________
Printed Name Title
6/13/23
_______________________________________ _________________________________________
Signature Date
EMHSD-RA (06/2022)
MICHIGAN STATE POLICE
Emergency Management and Homeland Security Division
SUBRECIPIENT RISK ASSESSMENT CERTIFICATION
As required by 2 CFR §200.331(b), the purpose of this assessment is to evaluate subrecipient’s risk of noncompliance with
federal statutes, regulations, and the terms and conditions of a subaward, and to determine appropriate subrecipient
monitoring during the grant performance period. Limited program experience, results of previous audits and site monitoring
visits, new personnel or new or substantially changed systems, may increase a subrecipient’s degree of risk.
Subrecipient: County: UEI:
Questions
1.How many federal grant awards has your organization managed in the past 5 years regardless of awarding agency?☐No grants☐1-3 grants☐4-5 grants☐6+ grants
2.What percentage of your grant management staff has fewer than 2 years of grant experience?☐0-25% of staff☐26-50% of staff☐51-75% of staff☐76-100% of staff
3.Has your organization had a new or substantially changed financial/accounting system(s) in the past 2 years?☐Yes☐No
4.What types of findings (audit, site monitoring, etc.) has your organization received within the past 5 years?
(Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.)☐Never Audited or No☐Unsupported costs (lack of documentation)☐Unreasonable use of funds☐Questioned costs or required to return funds
5.Does your agency have staff primarily dedicated (>50%) to grants management activities?☐Yes☐No
Certification
I certify the information provided in this assessment is true and accurate, and that all occurrences of prior grant
non-compliance have been disclosed.
Authorized Representative Signature: Date:
Authorized Representative Printed Name: Title:
Point of Contact Printed Name: Title: Email:
EMD-063 (09/2014)
MICHIGAN STATE POLICE
Emergency Management and Homeland Security Division
HMEP PLANNING GRANT AGREEMENT IN-KIND MATCH
The Oakland County Local Emergency Planning Committee (LEPC) has been allocated the funding amount specified in the
attached grant agreement. Therefore, a local fund match of $2,888 is required.
The LEPC agrees to use the following as its in-kind match (This can be any non-federal money from a government
jurisdiction, industry, or other organization represented on the LEPC. Staff paid with federal funds, and funds used
as a match for other federal grants CANNOT be used for the HMEP match.):
PLANNING PERSONNEL: (Full Name of Employee) ,
whose salary and fringe benefits cost $ per hour, will work approximately hours on LEPC planning.
SECRETARIAL: (Full Name of Employee or Secretarial Service) ,
whose salary and fringe benefits cost $ per hour, will work approximately hours on LEPC business.
OFFICE SPACE: (Government Jurisdiction or Other Entity) ,
will provide a square foot office located at (Address) to the LEPC at a cost of $ per square foot.
MAILING: (Government Jurisdiction or Other Entity) ,
will provide $ toward LEPC related mailings.
PRINTING: (Government Jurisdiction or Other Entity) ,
will provide $ toward LEPC related printing.
OTHER (Describe):
AUTHORITY: 1976 PA 390, as amended, MCL 30.407a, 42 USC 11002 - 11003
COMPLIANCE: Voluntary, however failure to complete application will result in denial of request
OMB APPROVAL NO. 1121-140
EXPIRES 5/31/2019
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including 2 C.F.R. Part 2800 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards by the Department of Justice), and Ex. Order 12372
(intergovernmental review of federal programs). The applicant also specifically assures and certifies that:
1.It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper
planning, management, and completion of the project described in this application.
2.It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
3.It will give the awarding agency or the Government Accountability Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial assistance.
4.It will comply with all lawful requirements imposed by the awarding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in
2 C.F.R. § 175.15(b).
5.It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic
properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.), and the
National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6.It will comply (and will require any subrecipients or contractors to comply) with any applicable
nondiscrimination provisions, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42
U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); the Juvenile Justice and Delinquency
Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Violence Against Women Act (42 U.S.C. § 13925(b)(13)); the
Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); the
Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. §§
12131-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685-86); and the Age Discrimination
Act of 1975 (42 U.S.C. §§ 6101-07). It will also comply with Ex. Order 13279, Equal Protection of the Laws for
Faith-Based and Community Organizations; Executive Order 13559, Fundamental Principles and Policymaking
Criteria for Partnerships With Faith-Based and Other Neighborhood Organizations; and the DOJ implementing
regulations at 28 C.F.R. Part 38.
7.If a governmental entity–
a)it will comply with the requirements of the Uniform Relocation Assistance and Real Property
b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political
activities of State or local government employees whose principal employment is in connection with an
activity financed in whole or in part by federal assistance.
______________________________ ___________________
Signature Date
Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of
federal and federally-assisted programs; and
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, “New
Restrictions on Lobbying” and 28 CFR Part 67, “Government-wide Debarment and Suspension (Nonpro-curement) and
Government-wide Requirements for Drug-Free Workplace (Grants).” The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE.DEPART M E NT OF JU
ST
I
CEOFFI
CE
O
FJUSTIC E P R OG RAMSBJAN
I
J
OJJDP B J SOVC
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a
grant or cooperative agreement over $100,000, as defined at
28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, “Disclosure of
Lobbying Activities,” in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub-
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee’s
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee’s policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will—
public (Federal, State, or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforce-
ment, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-
free workplace through implementation of paragraphs (a), (b),
(c), (d), (e), and (f).
B. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection with
the specific grant:
Place of Performance (Street address, city, county, state, zip
code)
Check if there are workplaces on file that are not indentified
here.
Section 67, 630 of the regulations provides that a grantee that
is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each ap-
plication for Department of Justice funding. States and State
agencies may elect to use OJP Form 4061/7.
Check if the State has elected to complete OJP Form
4061/7.
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620—
A. As a condition of the grant, I certify that I will not engage
in the unlawful manufacture, distribution, dispensing, posses-
sion, or use of a controlled substance in conducting any
activity with the grant; and
B. If convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 810 Seventh Street NW.,
Washington, DC 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number
4. Typed Name and Title of Authorized Representative
5. Signature 6. Date
*U.S. Government Printing Office: 1996 - 405-037/40014
EMD-053 (04/2018)
MICHIGAN STATE POLICE
Emergency Management and Homeland Security Division
AUDIT CERTIFICATION
Federal Audit Requirements
Non-federal organizations, which expend $750,000 or more in federal funds during their current fiscal year, are required to
have an audit performed in accordance with 2 CFR Part 200, Subpart F.
Subrecipients MUST submit a copy of their audit report for each year they meet the funding threshold to: Michigan State
Police, Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909.
I. Program Information
Program Name
CFDA Number
II. Subrecipient Information
Subrecipient Name
Street Address
City
State
ZIP Code
III. Certification for Fiscal Year
Subrecipient Fiscal Year Period: to .
I certify that the subrecipient shown above does NOT expect it will be required to have an audit performed under 2 CFR Part 200, Subpart F,
for the above listed program.
I certify that the subrecipient shown above expects it will be required to have an audit performed under 2 CFR Part 200, Subpart F, during at
least one fiscal year funds are received for the above listed program. A copy of the audit report will be submitted to: Michigan State Police,
Grants and Community Services Division, P.O. Box 30634, Lansing, Michigan 48909.
Signature of Subrecipient’s Authorized Representative Date
Submit audit report to:
Michigan State Police
Grants and Community Services Division
P.O. Box 30634
Lansing, Michigan 48909
Submit this completed audit certification form and return with your grant agreement to:
Michigan State Police
Emergency Management and Homeland Security Division
P.O. Box 30634
Lansing, Michigan 48909
AUTHORITY: MCL 30.407a and 2 CFR Part 200, Subpart F;
COMPLIANCE: Voluntary, but necessary to be considered for
grant assistance.
EMD-064 (08/2014)
MICHIGAN STATE POLICE
Emergency Management and Homeland Security Division
(LEPC Chair or Local Emergency Management Coordinator)
SARA TITLE III HAZARDOUS MATERIALS, OFF-SITE EMERGENCY RESPONSE PLAN UPDATE LIST
AUTHORITY: 1976 PA 390, MCL 30.407a; 42 USC 11002-11003
COMPLIANCE: Required PENALTY: Civil penalty of not more than $25,000 for each day such violation occurs
This form is used for the recording of updated emergency contact information for sites required under 42 USC 11002 (SARA Title III, Section 302). DO NOT list new
plans on this sheet. Please note that the Michigan State Police, Emergency Management and Homeland Security Division may contact facilities to verify the plan
review.
Local Emergency Planning Committee (LEPC) Name: Date:
MI SARA ID Number Facility Name Facility Emergency Contact Emergency Contact
Phone Number
Date Original Plan
Submitted
SIGNATURE
January 2023 Attachment A
1
Hazardous Materials Emergency Preparedness
Planning Grant Instructions
I. Grant Program Description
The Michigan State Police, Emergency Management and Homeland Security Division
(MSP/EMHSD) has been designated by the Governor's office to administer the Hazardous
Materials Emergency Preparedness (HMEP) planning grant program. HMEP planning grants
are being made available to Local Emergency Planning Committees (LEPCs) for enhancing
hazardous material response planning.
II. Eligibility Requirements
To be eligible to receive funding through the HMEP planning grant, LEPCs must:
A. Be formally appointed by the Michigan Citizen-Community Emergency Response
Coordinating Council (MCCERCC).
B. Have an appointed chairperson.
C. Have an appointed information coordinator.
D. Have an appointed emergency management coordinator.
E. Meet in-person quarterly and have an established meeting schedule.
F. Assure that a 20% in-kind match will be available for all funding received through this
grant. In-kind match includes non-federally funded LEPC member time, office space,
secretarial support, LEPC office and administrative expenses, etc. (See item III.D).
G. Assure county or municipal compliance with Title VI of the Civil Rights Act of 1964.
H. Assure county or municipal compliance with lobbying, debarment, suspension, and other
responsibility matters certifications, as well as drug-free workplace requirements.
If individuals holding these positions change, please update the LEPC Roster and submit to
the MSP/EMHSD. The forms are available by contacting Ms. Brenna Roos at
517-582-2846 or at Roosb@Michigan.gov.
III. Application Process
A. Deadline: All applications and 2022–2023 LEPC meeting schedules must be received by
the MSP/EMHSD no later than March 1, 2023.
B. Application Mailing Address: If you are submitting via mail, please address the
package to:
Attention: Ms. Brenna Roos
SARA Title III Program
Michigan State Police, Emergency Management and Homeland Security Division
P.O. Box 30634
Lansing, MI 48909
January 2023 Attachment A
2
C. Agreement Finalized: The MSP/EMHSD will review all applications for completeness
and accuracy. Local Emergency Management programs with approved applications will
be sent two HMEP Grant Agreements, along with multiple attachments that must be
submitted to the MSP/EMHSD to receive HMEP funding. Funding levels stated in the
agreement are subject to the availability of federal funds. The Local Emergency
Management Coordinator must sign the agreements, return one to the MSP/EMHSD, and
retain one copy for their LEPC files by the date specified in grant agreements.
D. Matching Funds Identified: When the LEPC receives the HMEP Grant Agreement, it
will also receive a form to document its matching funds. Federal grants require matching
funds to be calculated against TOTAL program costs. For grant purposes, total program
costs are calculated by dividing the proposed reimbursements from the HMEP planning
grant by .80. The resulting amount (total program cost) is then multiplied by .20 to
calculate the match required. The “Hazardous Materials Emergency Preparedness
(HMEP) Planning Grant Agreement In-Kind Match” form must be returned to the
MSP/EMHSD with the HMEP Grant Agreement packet. This form is used to estimate
matching funds based on the proposed agreement amount (see Item II.F). However, the
subrecipient must be prepared to match funds based on the amount of grant funding
actually received for the contract period, including additional funding received in excess of
the agreement amount.
Note: Staff positions and/or programs supported by other federal funds cannot be used as
match for this grant.
IV. Allocation Formula
A. New Plan and Plan Update Payments: The MSP/EMHSD will reimburse LEPCs for
new and updated off-site emergency response plans. The reimbursement rate for new
plans in 2022–2023 is $250. Updated plans will receive $30 per update. Facilities
must be on the SARA Title III, Section 302 site list or added to the 302 site list by
September 15, 2023. Plans that are added to the 302 site list after September 15, 2023,
may not receive reimbursement from the 2022–2023 HMEP planning grant. To receive
this funding, items B and/or C on the bottom of the “Local Emergency Planning
Committee Application for Hazardous Material Emergency Preparedness Grant” form
must be completed. This form is included in the application package.
B. Support Grant Payments: Each LEPC is eligible for a $1,500 support grant. To qualify
for the support grant, a LEPC must:
Meet in-person at least four times annually, and verify that meetings have been held
by sending the MSP/EMHSD a copy of the meeting schedule, or other verification if
requested.
Annually update the LEPC’s officer/membership list and submit the completed form
to the MSP/EMHSD.
Incorporate completed off-site response plans into the city/county Emergency
Operations Plan (EOP) or Emergency Action Guidelines (EAG).
Review the city/county EOP/Emergency Action Plan (EAP) annually to make sure
the hazmat response section is current.
Complete all updates for existing 302 sites.
Verification of the above items, via a form signed by the LEPC Chair and/or Local
Emergency Management Coordinator, will be requested by the MSP/EMHSD prior to the
end of the grant year.
January 2023 Attachment A
3
V. Proof of Purchase and Associated Work
All subrecipients in the HMEP planning grant program must submit documentation on the
associated costs being reimbursed by the $1,500 HMEP Support Grant. The eligible
expenses are laid out in the “HMEP $1,500 Support Grant Certification Form,” which will be
sent to each LEPC at the close of the fiscal year. Costs entered on this form need to be
supported by a receipt, time sheet (reflecting hours worked on SARA (Superfund Amendment
and Reauthorization Act related planning issues), purchase order, or a paid invoice. The
“HMEP $1,500 Support Grant Certification Form” and attachments must be returned to the
MSP/EMHSD by the assigned due date.
VI. Planning Grant Requirements
A. Products: The intent of the planning grant is to encourage the development of new
off-site hazardous material response plans and to complete updates to previously submitted
off-site response plans for each SARA Title III Section 302 site in Michigan. Plans must be
submitted to the appropriate MSP/EMHSD District Coordinator by the date specified in each
LEPC's Grant Agreement. A list of updated plans for sites on the current 302 site list must
also be submitted by that date. A plan update includes verification and updating of a facility’s
emergency contact information, on-site extremely hazardous substances (EHS) and their
quantities, storage locations, and any other items which may have an impact on employee or
community life, health, and safety. The list must include the site name, the Department of
Environment, Great Lakes, and Energy (EGLE) SARA identification number, and name of
facility contact that assisted with the review. The “Plan Review List Form” for submittal is
located on the MSP/EMHSD website and can be submitted directly to Ms. Brenna Roos via
email at Roosb@michigan.gov.
B. Eligible Expenses: HMEP planning grant funds are to be utilized for expenses that
support and facilitate the development and/or updating of required SARA Title III off-site
plans. Expenses can include, but are not limited to:
Training for LEPC members, as long as it relates to the LEPC’s planning mission.
Development, improvement, and implementation of emergency plans required under
SARA Title III.
Exercises that test LEPC plans.
Enhancement of LEPC plans, e.g., improving the hazard analysis or transportation
of hazardous materials (including radioactive materials) response procedures.
Commodity flow studies.
Needs analysis for establishing regional response teams.
Technical staff to support the planning effort.
Assessment of local response capabilities.
Subscription cost for EGLE’s Tier II Manager.
Types of eligible costs that must be directly related to SARA Title III planning activities
include:
Meeting room rental.
Per Diem for LEPC members.
Public notices.
Printing costs.
Office administrative expenses.
LEPC staff costs.
Tier II Manager subscription.
Note: Computer hardware or software is not an allowable purchase.
January 2023 Attachment A
4
C. Off-Site Response Plans:
New off-site emergency response plans must be submitted to the appropriate
MSP/EMHSD District Coordinator for review by September 15, 2023.
A list of completed updates must be submitted electronically to Ms. Brenna Roos at
Roosb@michigan.gov by September 15, 2023.
If the LEPC completes fewer updates and/or new off-site response plans than it
proposes, their award will be prorated according to the number of plans/updates
accepted by the MSP/EMHSD.
Note: Upon request, LEPCs may be required to make updated plans available to the
MSP/EMHSD for verification purposes.
D. MSP/EMHSD Information Requests: Upon request, the LEPC must provide the
MSP/EMHSD with information on how HMEP funds were spent and what was
accomplished. Other information requests related to LEPC operations may also be sent
to LEPCs.
E. Federal Reporting of Sub-awards and Executive Compensation: Upon request, the
subrecipient shall supply information to the MSP/EMHSD to address federal reporting
requirements relevant to the Federal Funding Accountability and Transparency Act of
2006 (FFATA) (Public Law 109-282), as amended by Section 6202(a) of the Government
Funding Transparency Act of 2008 (Public Law 110-252).
F. Reporting of Unique Entity ID (UEI): To comply with federal government reporting
requirements, the MSP/EMHSD is required to collect a UEI from any recipient of sub-
awards provided through the state of Michigan. A UEI must be submitted before
reimbursement of funds can be made.
G. Other Requirements: The subrecipient must comply with the requirements of 2 CFR
200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards; 2 CFR 1200, Nonprocurement Suspension and Debarment, 49 CFR Part
20, New Restrictions on Lobbying; and 49 CFR Part 21, Nondiscrimination in Federally
Assisted Programs of the Department of Transportation – Effectuation of the Title VI of
the Civil Rights Act of 1964, which can be found at www.ecfr.gov.
VII. Reimbursement Process
Reimbursement to LEPCs (or a prorated portion) will be processed by the MSP/EMHSD
upon acceptance of the LEPC’s products, as specified in its contract.
VIII. Items to Include with Application
A. HMEP Planning Grant Application Form: Appropriate boxes for the type of grant
requested must be checked on the application, and Officer/Emergency Manager
information must be included.
B. LEPC Officer/Member Record.
C. LEPC Meeting Schedule for 2022–2023.
Questions concerning the HMEP planning grant should be directed to Ms. Brenna Roos at
517-582-2846, or via email at Roosb@michigan.gov.
EMHSD-RA (06/2022)
MICHIGAN STATE POLICE
Emergency Management and Homeland Security Division
SUBRECIPIENT RISK ASSESSMENT CERTIFICATION
As required by 2 CFR §200.331(b), the purpose of this assessment is to evaluate subrecipient’s risk of noncompliance with
federal statutes, regulations, and the terms and conditions of a subaward, and to determine appropriate subrecipient
monitoring during the grant performance period. Limited program experience, results of previous audits and site monitoring
visits, new personnel or new or substantially changed systems, may increase a subrecipient’s degree of risk.
Subrecipient: County: UEI:
Questions
1.How many federal grant awards has your organization managed in the past 5 years regardless of awarding agency?☐No grants☐1-3 grants☐4-5 grants☐6+ grants
2.What percentage of your grant management staff has fewer than 2 years of grant experience?☐0-25% of staff☐26-50% of staff☐51-75% of staff☐76-100% of staff
3.Has your organization had a new or substantially changed financial/accounting system(s) in the past 2 years?☐Yes☐No
4.What types of findings (audit, site monitoring, etc.) has your organization received within the past 5 years?
(Attach a separate sheet explaining any findings resulting in questioned costs or a return of funds.)☐Never Audited or No☐Unsupported costs (lack of documentation)☐Unreasonable use of funds☐Questioned costs or required to return funds
5.Does your agency have staff primarily dedicated (>50%) to grants management activities?☐Yes☐No
Certification
I certify the information provided in this assessment is true and accurate, and that all occurrences of prior grant
non-compliance have been disclosed.
Authorized Representative Signature: Date:
Authorized Representative Printed Name: Title:
Point of Contact Printed Name: Title: Email: