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Home My WebLink AboutAgendas/Packets - 2015.01.27 - 40290Oakland County Parks and Recreation Commission Study Session Tuesday, January 27, 2015 1o:oo a.m. Di MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a Special meeting of the Oakland County Parks and Recreation Commission will be held at 10:00 a.m. on Tuesday, January 27 , 2015, at Oakland County Parks and Recreation Administration Office, located at 2800 Watkins Lake Road, Waterford, Michigan 48328, for the purpose of conducting a Study Session. GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 Gerald A. Fisher Chairman J. David VanderVeen Vice Chairman John A. Scott Secretary Pecky D. Lewis, Jr. Chairperson Emeritus A. David Baumhart III Gregory C. Jamian Robert E. Kostin Christine Long Gary R. McGillivray Jim Nash Daniel J. Stencil Executive Officer 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com KLAND COUNTYPARKS January 25, 2015 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A special meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Oaldand County Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ................................... Tuesday, February 10, 2015 10:00 a.m. PURPOSE ................................ STUDY SESSION/ SPECIAL MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Executive Officer Next Meeting: Tuesdav, February 10, 2015 (a, 2:00 p.m. Oakland County Parks and Recreation Administration Office 2800 Watkins Lake Road Waterford, Michigan 48328 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. 6 Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, January 27, 2015 10:00 - 11:30 AM Special Meeting/Commission Study Session AGENDA Page #'s Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2 Roll Call ------ « 3. Pledge of Allegiance ------ « 3 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 4-12 5. Approval of Minutes: Regular Meeting of 1/13/15 Approval V. Valko 248.858.4603 6. Public Comments: 7. Presentations/Discussions: l 3-19 A. Study Session Process/Key Initiatives Information D. Stencil/Staff 20-23 B. Commission/Staff Input for Key Initiatives/Future Study Session Topics Information D. Stencil/Staff 24-30 C. OCPR Commission Bylaws Review and Possible Amendment Information D. Stencil/Staff 31-33 8. Dates for 2016 OCPR Study Sessions Information D. Stencil/Staff 9. ADJOURNMENT Next Meeting: 2:00 p.m. on February 10, 2015 Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 3 Oakland County Parks and Recreation Commission Meeting January 13, 2015 Chairman Fisher called the meeting to order at 2:04 p.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long, Gary McGillivray, Jim Nash COMMISSION MEMBERS ABSENT WITH NOTICE: None ALSO PRESENT: Parks and Recreation: OC Corporation Counsel OC Fiscal Services George W. Auch Company U of M Flint APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Brittany Bird, Natural Resources Planner Phil Castonia, Business Development Rep. Mike Donnellon, Chief -Park Facilities Maint. & Dev. Sandy Dorey, Recreation Program Supervisor Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Terry Fields, Chief -Recreation Programs & Services Donna Folland, Senior Planner John Haney, Recreation Program Supervisor Linda Hegstrom, Project Advisor Tom Hughes, Chief -Park Ops. & Maint.- S. District Taylor Kimball, Intern Karen Kohn, Supervisor —Administrative Services Stephanie Mackey, Business Development Rep. Melissa Prowse, Business Development Rep. Jody Hall, Asst. Corporation Counsel Jeff Phelps, Supervisor II Danielle Eschner Leyla Sanker Moved by Mr. Scott, supported by Mr. VanderVeen, to approve the agenda as submitted. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Kostin, supported by Mr. Lewis, to approve the minutes of the OCPR Regular Commission Meeting of December 10, 2014, as submitted. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 4 PUBLIC COMMENTS: There were no comments from the public. ELECTION OF OFFICERS: Moved by Mr. VanderVeen, supported by Mr. Scott, to have Chairperson Emeritus Pecky Lewis chair the meeting for the purpose of conducting the election for OCPR Commission officers for 2015. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Chairman Emeritus Lewis assumed the Chair for the purpose of election of officers for 2015. Nominations were opened for the position of Chairman, Vice Chairman and Secretary. Mr. Kostin nominated Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as Secretary. Nominations were closed. Moved by Mr. Kostin, supported by Mr. Baumhart, to elect Gerald Fisher as Chairman, J. David VanderVeen as Vice Chairman and John Scott as Secretary of the Oakland County Parks and Recreation Commission for 2015. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a unanimous voice vote. Chairman Fisher resumed the position of Chairman. INTRODUCTION: Business Development Representative Stephanie Mackey introduced Taylor Kimball, a new Intern from Central Michigan University majoring in Recreation and Event Management with a Community Emphasis and a minor in Outdoor and Environmental Education. Taylor will be completing a 15-week internship with Oakland County Parks and Recreation providing support for Training and Volunteer Services. CONSENT AGENDA: All items are considered to be routine by the OCPR Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commission member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. Moved by Mrs. Long, supported by Mr. McGillivray to approve Items 8 A-E under the Consent Agenda as follows: 8A. Motion - Receive and file the Fiscal Services OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 11 /30/14 (FM 02, FY15) 8B. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure Comparison Report for Month Ending 11/30/14 (FM 02, FY15) 8C. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure Average Comparison Report for Month Ending 11/30/14 (FM 02, FY15) 5 8D. Motion - Receive and file the Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 11/30/14 (FM 02, FY15) 8 E. Motion - Receive and file the OCPR FY 2015 Non-CIP Proiects Update AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: Proposed 2015 OCPR Commission Meetinq Dates/Meeting Schedule and Studv Sessions Moved by Mr. Scott, supported by Mr. Fowkes to approve the 2015 OCPR Commission meeting schedule, setting the OCPR Commission monthly meeting dates as the second Tuesday of each month at 2:00 p.m. and to set the first OCPR Commission Study Session for Tuesday, January 27, 2015 at 10:00 a.m. AYES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Annual Review of OCPR Commission Bvlaws The Commission decided to postpone consideration of this item until the OCPRC Study Session scheduled for January 27, 2015. Proposed 2015 Appreciation Days Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the 2015 Oakland County Parks Appreciation Days as follows: Veteran's Day Wednesday, November 11, 2015 Thanksgiving Day Thursday, November 26, 2015 Christmas Eve Thursday, December 24, 2015 Christmas Day Friday, December 25, 2015 New Year's Eve Thursday, December 31, 2015 In order to provide free access into the Oakland County Day Use Parks. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. State Grant Strateqv & Mitigation Update Supervisor of Planning Melissa Prowse provided an update on the status of the current grant strategy and a summary of the current/funded grant projects. Staff also provided information regarding the OCPR "conversions" of grant -funded property, how those conversions impact OCPR's ability to receive larger grants, and a proposed strategy for mitigating any possible conversions. 6 Barrick Oil Donation/Adaptive Services Initiative Moved by Mr. Nash, supported by Mr. VanderVeen to adopt the following resolution to accept the $10,000 contribution from Barrick Enterprises, Inc., for the development of OCPR recreational opportunities for veterans with disabilities, and forward to the Oakland County Board of Commissioners for final approval: WHEREAS, the Oakland County Parks and Recreation Commission has been selected to receive a $10,000 contribution from Barrick Enterprises, Inc., a local BP Branded Marketer; and WHEREAS, the contribution will fund the Disabled Veteran's Sport Initiative, which will include the Paralympic Experience Sports Expo, Paralympic Sports Clinic Series, and various social opportunities for veterans with disabilities throughout the Oakland County community; and WHEREAS, the acceptance of the Barrick Enterprises, Inc. contribution will serve as potential matching funds to allow Oakland County Parks and Recreation to be eligible for the BP Fueling Communities Program; and WHEREAS, the BP Fueling Communities Program provides monetary contributions to local organizations that are nominated by BP's Branded Marketers, such as Barrick Enterprises, Inc., to support the communities in which they do business; and WHEREAS, the Fueling Communities Program gives back to local organizations that support health, education, youth, food and housing to spread charity and goodwill. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends acceptance of the $10,000 Barrick Enterprises, Inc. contribution to assist in the development of recreational opportunities for veterans with disabilities and become eligible for additional funding through the BP Fueling Communities Program. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the $10,000 Barrick Enterprises, Inc. contribution. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Sprinqfield Oaks/Mill Pond Interlocal Government Agreement Moved by Mr. Fowkes, supported by Mr. Scott to adopt the following resolution regarding the Springfield Oaks Davisburg Dam Interlocal Agreement, as drafted by Oakland County Corporation Counsel and approved by the Charter Township of Springfield, and forward to the Oakland County Board of Commissioners for final approval: WHEREAS, the County of Oakland owns property located along Andersonville Road in Springfield Township known as Springfield Oaks County Park; and WHEREAS, a seven -acre portion of the property identified as the Davisburg Mill Pond site was conveyed by Quit Claim Deed to the Charter Township of Springfield on March 1, 1984; and WHEREAS, the Davisburg Mill Pond site included the Mill Pond Dam, which creates the primary east -west Davisburg Road connection; and 7 WHEREAS, Oakland County Parks and Recreation has been responsible for the required inspection and maintenance of the dam since 2000, as required by the Michigan Department of Natural Resources; and WHEREAS, Parks staff, with the assistance of Oakland County Corporation Counsel and Oakland County Property Management, verified that the County of Oakland owns the property of the dam; however the deed language was interpreted to read that the Charter Township of Springfield and Springfield Township Parks and Recreation are financially obligated for the maintenance of the existing dam; and WHEREAS, on February 23, 1984, the Oakland County Board of Commissioners adopted Miscellaneous Resolution # 84037 stating the financial obligation for maintenance and repair of the dam shall be split based on the frontage of the Mill Pond; and WHEREAS, Oakland County Board of Commissioners adopted MR #13284 on November 13, 2013 approving an Affidavit of Clarification of financial responsibility, including maintenance and operational responsibility, to the 1984 Quit Claim Deed for the Davisburg Mill Pond Dam at Springfield Oaks County Park; and WHEREAS, an Inter -local Agreement between the County of Oakland and the Charter Township of Springfield has been drafted by Oakland County Corporation Counsel, based upon the Affidavit of Clarification; and WHEREAS, the Inter -local Agreement was approved by the Charter Township of Springfield Board of Trustees. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommend the Oakland County Board of Commissioners approve the Inter -local agreement between the County of Oakland and the Charter Township of Springfield, based upon the Affidavit of Clarification of financial responsibility, including maintenance and operational responsibility for the Davisburg Mill Pond Dam at Springfield Oaks County Park as drafted by Oakland County Corporation Counsel and approved by the Charter Township of Springfield. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. License Agreement between Ford Motor Companv Wixom Plant and Oakland Countv Parks for Well Monitorinq and Soil Borinq Moved by Mr. McGillivray, supported by Mrs. Long to approve the License between Oakland County Parks and Recreation Commission and Ford Motor Company, to allow access to the Lyon Oaks County Park property adjacent to the northern boundary of the former Wixom Assembly Plant Property for the purpose of environmental testing, including the performance of soil borings and the installation and sampling of underground monitoring wells. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. CISMA Memorandum of Understandinq for Invasive Species Manaqement-Oakland Countv Invasive Species Manaqement Area (OC CISMA) Memorandum of Understandinq Moved by Mrs. Long, supported by Mr. Scott to approve the Oakland County Invasive Species Management Area (OC CISMA) Memorandum of Understanding with Addison Township, Charter Township of Bloomfield, Charter Township of Brandon, City of the Village of Clarkston, Charter Township of Independence, City of Keego Harbor, Michigan Nature Association, North Oakland Headwaters Land Conservancy, Oakland County Conservation District, Oakland County Intermediate School District, Oakland Phragmites and Other Invasive Species Task Force, Charter Township of Orion, The Road Commission for Oakland County, Rose Township, Charter Township of Springfield, The Stewardship Network, Charter Township of Waterford, and Charter Township of West Bloomfield, to be executed immediately by the Chairman or his designee. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Waterford Oaks Desiqn Master Plan Competition Proposal Moved by Mr. McGillivray, supported by Mr. Nash to approve the selection of OHM Advisors, Russell Design, and Landscape Architects and Planners as the participants of the Waterford Oaks Design Competition. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. The Commission requested staff to report back on the following items: • Review the contract language and determine payment procedure if not one of the three firms creates a desirable or successful plan • How each of the three firms is compensated • Once a final vendor is selected by the committee, bring the negotiated contract to the OCPR Commission for final approval Construction Proiect (Conceptual Approval): Red/Waterford/Groveland Concession Remodelinq Initiative Moved by Mr. Kostin, supported by Mr. Baumhart to approve the conceptual amounts and amend the FY 2015 CIP Budget for the Concession Remodeling Initiative for Red Oaks, Waterford Oaks and Groveland Oaks as follows: • Red Oaks Phase I Concession Remodeling in the amount of $131,083 • Red Oaks Phase II Concession Remodeling design engineering in the amount of $20,000 • Waterford Oaks Phase I Concession Remodeling in the amount of $116,632 • Waterford Oaks Phase II Concession Remodeling design engineering in the amount of $20,000 �7 • Groveland Oaks Phase I Concession Remodeling in the amount of $133,650 • Groveland Oaks Phase II Concession Remodeling design engineering in the amount of $20,000. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Proposed 2015 Recreation Assistance Partnership Program Request (R.A.P.P.) Moved by Mr. Baumhart, supported by Mr. McGillivray to approve the continuation of the support for the 2015 Recreation Assistance Partnership Program (RAPP) and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Division in the total amount of $200,000, with emphasis on programs in western Oakland County. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. OCPRC Sheriff Contract Amendment #2 — Law Enforcement Services Moved by Mr. McGillivray, supported by Mr. Fowkes to approve the following resolution approving Contract Amendment #2 with the Oakland County Sheriff's Office for Law Enforcement Services with the Parks and Recreation Commission for 2015 at the rates provided in the Amendment, and forward it to the Oakland County Board of Commissioners: WHEREAS the Oakland County Parks and Recreation Commission has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the Parks (M.R. #12318); and WHEREAS this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Parks and Recreation Commission; and WHEREAS a proposed amendment to the contract would add upgrade (2) FTE Deputy I (no -fill) to (2) FTE Patrol Investigators effective February 1, 2015 to December 31, 2015 leaving the number of full-time contracted staff to four (4) ; and WHEREAS the Sheriff has agreed to upgrade two (2) FTE Deputy I (no -fill) to Patrol Investigator for the Parks and Recreation Commission under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve Amendment #2 to the original contract for the Oakland County Sheriffs Office 2013-2015 Law Enforcement Services Agreement with the Oakland County Parks and Recreation Commission to upgrade two (2) FTE Deputy I (no -fill) to two (2) Patrol Investigators on February 1, 2015 to December 31, 2015. 10 BE IT FURTHER RESOLVED that two (2) GF/GP FTE Deputy I positions (01946, 02092) be reclassified to Deputy II in the Patrol Services Division/Parks (4030616) of the Sheriff's Office for the period February 1, 2015 to December 31, 2015. BE IT FURTHER RESOLVED that this amendment take effect February 1, 2015. YES: Baumhart, Fisher, Fowkes, Kostin, Lewis, Long, McGillivray, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Preliminary CIP Schedule Chief of Park Facilities Maintenance and Development Mike Donnellon presented a summary of the OCPRC preliminary CIP schedule for FY 2015. Commissioner Long requested staff report back on how and when the $100,000 policy for projects was established. STAFF REPORTS: Participation and Proqram Review FY 2015, Month 03 The Participation and Program Review report for December 2015 was received. Food—Beveraqe-Golf Committee/Consultant Update Chief of Business Operations Phil Castonia provided an update on the Food- Beverage -Golf projects. He also reported that a Food and Beverage Committee meeting would be held immediately following the OCPR Commission meeting. Master Planninq/Public Enqaqement Proqram Update Senior Planner Donna Folland provided an update on the progress of OCPRC's Public Engagement Program to date and the forecasted Public Engagement events in FY2015. Executive Officer's Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: - The promotion of Phil Castonia to the Chief of Business Operations position - Red Oaks Clean Up Day scheduled for April 25, 2015 - Proposed Budget schedule for FY 2016-2017-2018 - Update on Park Access Permits - Aerial Deer Census scheduled for week of January 19, 2015 - Campground Reservations open for 2015 — received record high number of reservations on the first day with over $30,000 in revenue - 2014 Oakland County Sheriff's Office Mounted Division Annual Report - Registrations open for MRPA Trade Show and Conference — discounts available if registered before January 16, 2015 OLD BUSINESS: There was no old business to report. 11 NEW BUSINESS: Commissioner McGillivray requested a report on the status of the Royal Oak Normandy Oaks property. Chairman Fisher advised the Executive Committee will review this matter at their next meeting and then place it on the February OCPR Commission agenda. Commissioner Long advised there are seven applicants for the open Parks and Recreation Commissioner position. The Oakland County Board of Commissioners will be reviewing the applications and making an appointment to fill the vacancy in February or March. ADJOURNMENT: Meeting adjourned at 4:47 p.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 12 LO�1G1►1WG1►I�1��1�J►1�/ �_1 �� ►t� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JANUARY 27, 2015 AGENDA ITEM NO. 7 A ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 22, 2015 Subject: Key Initiatives INTRODUCTION AND HISTORY As requested by the OCPR Commission in the 2013/2014 evaluation of the Executive Officer, staff has prepared an outline for the Commission and staff to engage in conversation and discussion of Key Initiatives that support the Strategic Action Plan/5-Year Master Recreation Plan. It is staff's recommendation that these sessions be a maximum of 90 minutes in duration with the Key Initiative(s) identified prior to the session. Staff is recommending Commission's consideration of the following additional dates and will seek approval of the proposed schedule. The basic format is for staff to make a brief presentation respective to the Initiative(s) to promote conversation and discussion wrapping up with a summary of action plans for each item. As also requested in the 2013/2014 Executive Officer Evaluation, please find a preliminary list of Key Projects and Work Teams listing for key staff members and periodic updates on the Strategic Staffing Allocation Plan that will be provided on a quarterly basis as part of the Executive Officer's Report. 13 GAKLAND COUNTYPARKS 1 FY2015 Key Initiatives Study Session Updated January 22, 2015 — Dan Stencil, Melissa Prowse, Donna Folland Purpose This Key Initiatives Study Session has two purposes. One purpose is to develop a list of parks and recreation topics — either underway or under development — that would benefit from greater communication between staff and the Parks Commission through study sessions and scheduled reporting. The second purpose is to define process, schedule and format for conducting study sessions and reporting on key initiatives. Desired Outcomes Discussion at this study session is intended to have the following outcomes: ■ Agreement upon the definitions for a key initiative and a study session ■ Determination of schedules for study sessions and key initiative reports ■ Determination of content and format of key initiative reports ■ Mutual understanding of the relationship of key initiatives to the mission, goals and objectives of OCPRC as stated in the Commission —approved OCPRC Parks and Recreation Master Plan 2013-2017 ■ Agreement on the process for selecting key initiatives ■ Selection of a list of key initiatives and study session topics Definition of a Key Initiative PROPOSED: Key Initiatives are OCPR activities that are of strategic importance to the organization as a whole, will result in significant capital investment, and/or bring together regional partnerships Definition of a Study Session PROPOSED: Study sessions are scheduled and facilitated discussions involving Parks Commission members and relevant staff members on specified key initiative(s). The study session will last up to 90 minutes and may include discussion on up to three (3) key initiatives. Each discussion may start out with a brief staff presentation on the selected key initiative. Schedule and manner of facilitation is mutually agreed upon by the Executive Officer and the Commission. Study Session Schedule PROPOSED: Key initiatives are relevant to budget planning. Therefore study sessions will be scheduled so the resulting information is available for annual budget planning sessions. Sequence Study Session Topic Schedule in 2015 Schedule in Future Years Study Session 1 Selection of Key Initiatives and January 2015 Aug/Sept Study Session Topics Study Session 2 TBD TBD November Study Session 3 TBD TBD January * Study Session topics selected by Chairman Fisher (1/20/2015) ** Study Session topics proposed by staff *** Scope statements will be completed for the study session scheduled on January 27 14 GAKLAND COUNTYPARKS 2 Key Initiatives Reporting Schedule PROPOSED: Staff proposes that the report on key initiatives be provided to the Commission quarterly. Content and Format of Key Initiatives Reports Further discussion with the Commission is needed to determine the content of this reporting. PROPOSED CONTENT AND FORMAT: Key Initiative Name Strategic Importance, Significant Capital Investment, and/or Regional Reason: Partnerships Scope: Provide a brief description of the scope of the initiative Expected List the expected outcomes for this initiative and the timeframes for Outcomes: those outcomes List any metrics that have been identified to measure outcomes and Metrics: provide results when available Financials: Provide any budget amounts that have been approved; grant amounts applied for/approved, etc. Lead Staff, Partners and List as appropriate Consultants: Status: Update Relationship of Key Initiatives to Strategic Action Plan The activities and projects of OCPR staff are guided by the mission, goals and objectives that are contained in the OCPRC Parks and Recreation Master Plan 2013-2017 that was approved by the Parks Commission on February 6, 2013. It is expected that key initiative will implement one or more specific objectives within the Recreation Plan. For this reason, the list of suggested key initiatives in this document is presented in relationship to the objections of the Recreation Plan. Selection of Key Initiatives and Study Session Topics The following list of topics has been suggested by AMT and by Commission Chair Fisher. Wording of specific topics may have been changed for the purpose of combining similar suggestions. Topics are arranged per the order of the objectives of the Recreation Plan. Certain activities and projects are scheduled for reporting to the Commission — either as an annual program update or as project approvals. Please consider this when selecting study session topics to avoid redundancy of reporting to the Commission. Staff will insert these scheduled dates into the list prior to the January 27 session. Discussion of the list that follows may generate new topics to be included as key initiatives. * Study Session topics selected by Chairman Fisher (1/20/2015) ** Study Session topics proposed by staff *** Scope statements will be completed for the study session scheduled on January 27 15 GAKLAND COUNTYPARKS 3 Mission: The Oakland County Parks and Recreation Commission is dedicated to providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources.1 *Key Initiatives Reason: Strategic Importance Scope: Initial meeting to establish beginning list of key initiatives *New Ideas and Initiatives Reason: Strategic Importance Scope: Process or sequence for reviewing new ideas or initiatives, including clarification of the relationship of staff and the Commission in the decision -making process "Annual Review of Bylaws Reason: Strategic Importance Scope: Annual review and clarification of bylaws, including clarification of the function and authority of the Executive Committee, will help staff to work effectively with the Commission with greater understanding of lines of communication and authority. Accreditation — Standards and Policies Reason: Strategic Importance Scope: *** Goal 1: Land and Natural Resource Management Acquire, maintain and improve Oakland County park lands to provide countywide recreational experiences and protect natural areas. Objective 1.1 Land Planning and Acquisition Objective 1.2 Natural Resources Management Invasive Species Grant Project Reason: Regional Partnerships Scope: *** 1 The suggested topics listed under the mission are relevant to the entire action plan and not to specific objectives * Study Session topics selected by Chairman Fisher (1/20/2015) ** Study Session topics proposed by staff *** Scope statements will be completed for the study session scheduled on January 27 16 GAKLAND COUNTYPARKS 4 Goal 2: Recreation Facilities Provide thoughtfully -designed and well -maintained facilities that support a variety of recreational uses throughout the year. Objective 2.1 Park and Facility Planning History and Heritage Inventory and Assessment Strategic Importance Reason: Significant Capital Investment Scope: The Parks system has multiple structures of historic significance. Specific structures (i.e. Davis House and Bailey House) are in need of significant repairs. Staff would like to collaborate with the Commission and relevant agencies to develop a plan for fiscally -sustainable stewardship of these assets. *Groveland Oaks West Adventure Recreation Park Reason: Regional Partnerships/Significant Capital Investment Scope: *** Red Oaks Investments Reason: Significant Capital Investment Scope: *** Objective 2.2 Planned Capital Improvement Projects Catalpa Oaks Recreation Fields/ Irrigation Design/ Engineering Reason: Significant Capital Investment Scope: Design / engineering for the installation of an underground irrigation system and renovation of the existing Recreational Fields as part of the Phase II development plan identified in the approved January 2011 Business Plan. Groveland Oaks Utility Upgrade Reason: Significant Capital Investment Scope: *** Objective 2.3 Design and Development Waterford Oaks Design Master Plan Reason: Significant Capital Investment Scope: *** Objective 2.4 Accessibility and Universal Design Objective 2.5 Trail Planning and Development * Study Session topics selected by Chairman Fisher (1/20/2015) ** Study Session topics proposed by staff *** Scope statements will be completed for the study session scheduled on January 27 17 GAKLANDCOUNTY PARKS 5 Objective 2.6 Operations and Maintenance Concession Operation Reason: Strategic Importance /Significant Capital Investment Scope: Self -operation of concessions is expected to increase cost recovery and give Parks the ability to maintain quality customer service at a consistent standard at all facilities. Establishment of self -operation will require a significant financial investment in staffing and facilities. Parks Commission Park Tours Reason: Strategic Importance Scope: Staff would like to schedule dates for specific park visits for Commissioners (separate from Commission meeting days). These visits would enable interested Commission members to communicate directly with operations staff and see park operations in action Goal 3: Recreation Programs and Services: Provide recreational programs and services that promote healthy, active lifestyles, meet the needs of Oakland County residents, and maximize the use and promote the value of Oakland County Park. Objective 3.1 Recreation Programs Planning Objective 3.2 Park -Specific Recreation Programs Objective 3.3 Adaptive Recreation Programs Objective 3.4 Volunteer Services Objective 3.5 Nature Interpretation and Education Objective 3.6 Special Events Objective 3.7 Mobile Recreation and Outreach Goal 4: Organizational Sustainability: Be an efficient, valued, and sustainable park system that offers a variety of recreational experiences and contributes to community place -making. Objective 4.1 Organizational Development *Strategic Staff Allocation and Reporting on Key Staff Members Reason: Strategic Importance Scope: *** * Study Session topics selected by Chairman Fisher (1/20/2015) ** Study Session topics proposed by staff *** Scope statements will be completed for the study session scheduled on January 27 18 GAKLAND COUNTYPARKS 6 Objective 4.2 Support Services Centralized Reservations Reason: Strategic Importance Scope: Establishment of a centralized reservation system will ideally increase revenues and attendance by allowing easier access to facilities and a significant improvement to customer service. A financial investment into staff programming and the creation of infrastructure is required. Objective 4.3 Communications and Marketing *Marketing and Brand Identity Reason: Strategic Importance Scope: *** Objective 4.4 Community Engagement County -Wide Recreational Needs Assessment Reason: Strategic Importance Scope: *** Objective 4.5 Environmental Responsibility Objective 4.6 Fiscal Sustainability *Budget Parameters Reason: Strategic Importance Scope: Staff needs guidance from the Commission prior to annual budget development. Identification of a cap on Fund Balance and targets for individual program areas will allow for a smoother budgeting process without any surprises or having to make late major adjustments to attain a lower operating budget. *Project Budget Forecasting Reason: Strategic Importance Scope: A greater understanding is desired between staff and Commission of the process used to forecast budgets for capital projects and the inputs that are needed to evolve a forecast into a detailed budget based on design and construction documents Mitigation of Grant Conversions Reason: Strategic Importance Scope: *** *Service Portfolio Policy Development Reason: Strategic Importance Scope: * * * * Study Session topics selected by Chairman Fisher (1/20/2015) ** Study Session topics proposed by staff *** Scope statements will be completed for the study session scheduled on January 27 19 PENDING PROJECTS AND WORK TEAMS For the Period January -June, 2015 As of December 2014 Dan Stencil Key Projects: Proposed FY 2016-18 Operating/CIP Budgets 2015-16 Strategic Staffing Allocation Plan Strategic/Park Master Planning Comprehensive Communication and Marketing Plan - Branding - Sales - Sponsorship Inventory and Sales Land Acquisition Portfolio/Implementation Work Teams: Cell Tower Lease Gold Medal Award Customer Service Millage Awareness ORV 50th Anniversary CAPRA Accreditation Mike Donnellon Key Projects: Work Teams: Cell Tower Lease ORV CAMS IT Greenhouse Operations CIP/Maintenance Forecasting CAPRA Accreditation Sue Wells Key Projects: Human Resources - Recruitment, Posting, Incentives, Hiring Strategic Staffing Allocation Plan CIP Projects Prioritization Food and Beverage/Golf RFP Centralized Reservations System -wide Work Directly w/Chiefs Park -based Supervision Implementation Waterparks - Implementation of Greenplay Proposal Work Teams: Food and Beverage Central Reservations Gold Medal Award Uniform Committee Customer Service ORV CAMS IT CAPRA Accreditation CIP/Maintenance Forecasting Tom Hughes Key Projects: Risk Management Assessment Green Fund Initiative Park Maintenance Programs (Doors & Windows, Painting, Flooring Food and Beverage - Golf RFP Park Standardization Work Teams: Ellis Barn Wildlife Management Customer Service ORV CAMS IT CIP/Maintenance Forecasting CAPRA Accreditation 20 Jim Dunleavv Key Projects: Work Teams: Ellis Barn Central Reservations Wildlife Management 2015 Special Park Districts Forum Customer Service ORV CAMS IT CIP/Maintenance Forecasting CAPRA Accreditation 50th Anniversary Phil Castonia Key Projects: Work Teams: Cell Tower Lease Food and Beverage Central Reservations Gold Medal Award Customer Service IT CAPRA Accreditation Desiree Stanfield Key Projects: Comprehensive Marketing Plans for each core service area Waterpark Renaming Annual Report New Informational Brochures Melissa Prowse Key Projects: Worl< Teams: Ellis Barn Gold Medal Award Central Reservations ORV CAPRA Accreditation Stephanie Mackey Key Projects: Work Teams: 2015 Special Park Districts Forum Uniform Committee Customer Service Recognition (to be developed) Millage Awareness CAPRA Accreditation Terry Fields Key Projects: RAPP - Specifically Targeted CVT Collaborations - Utilizing New Equipment (Water Inflatables, Glow Golf, Zip Line, Carnival Package) Recreation Program Plan Staff Training Marketing Initiatives Centralized Reservations Red Oaks Nature Center Special Events Expanded OCExpress - Adult Golf Packages Internal Collaboration w/Children's Village 21 Worl<Teams: Worl<Teams: Gold Medal Award Gold Medal Award 2015 Special Park Districts Forum ORV Master Planning Committee CAMS 50th Anniversary Committee IT CAPRA Accreditation CAPRA Accreditation Marketing Committee/Branding RFQ Brittanv Bird Karen Kohn Key Projects: Key Projects: 2015 Special Park Districts Forum Gold Medal Award Gold Medal Award Department Filing System CAPRA Accreditation CAPRA Accreditation 2015 NPDES Storm Water Permit Central Reservations MTESP Certifications 50th Anniversary OC CISMA Steering Committee Hazardous Tree Removal Herp Survey Contract NR Management Plans Seasonal NR Management Work Plans NR Budget Forecasting Worl< Teams: Worl< Teams: Wildlife Management Central Reservations OC Stormwater Gold Medal Award Wildlife Response Customer Service Headwaters Cluster, Stewardship Network 50th Anniversary 2015 Special Park Districts Forum CAPRA Accreditation Trails Gold Medal Award CAPRA Accreditation Uniform Committee 2015 Green Team Projects listed in bold face are new assignments. Projects listed in italics are completed and will be removed from list. 22 Staff Proposed Topics for Study Session Discussion (In no order of priority) List of additional Key Initiatives: • Policy for Use of Fund Balance • Discuss proposal for OCPR use of Royal Oak Property • Master Planning Process: objectives, surveys, and engagement with the business community • Discussion of the relationship between the Commission and Staff, and the preparation of reports to the Commission • Staff Presentations / Presentation of selected items proposed for February OCPRC agenda • Input from Commission on Topics for future meetings • OCPRC 501h Anniversary • Gold Medal Criteria/Application — NRPA OCPR Accreditation Initial special meeting to establish beginning list of Key Initiatives. • Marketing • Process or sequence for reviewing new ideas or initiatives, particularly including the establishment of an understanding on the relationship of Staff and the Commission in the decision snaking process • Strategic Staff Allocation & reporting to Commission on key Staff members • Proposed Adventure Recreation Facility • Service Portfolio • Budgeting • Cost/Benefit of Greenhouse Operation 23 lc'_INWGI►1RM151►1\1 �:1 ; I'►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JANUARY 27, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 22, 2015 Subject: OCPR Commission Bylaws INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 C ADMINISTRATION Attached is a copy of the current Oakland County Parks and Recreation Commission Bylaws. Staff is requesting the Commission appoint a staff and Commission workgroup to review any proposed changes to the Oakland County Parks and Recreation Bylaws, with the potential of bringing recommended changes to the Commission at the April 8, 2015 meeting. 24 Recommended OCPR Commission Bylaws Amendments/Revisions • Committee of OCPR Commission members and staff to create a draft of the revisions to the Bylaws • Purpose and procedures of Executive Committee • Position description for all OCPR Executive officers • Purchasing guidelines/procedures • Roberts Rules of Order followed for OCPR Commission meetings 25 OAKLAND COUNTY PARKS AND RECREATION COMMISSION By -Laws Article I Name The agency is called the Oakland County Parks and Recreation Commission, hereinafter referred to as the Commission. Article 11 Area The area served by the Commission shall include all lands and waters in accordance with Michigan law. Article Ill Statutory Authority The Oakland County Parks and Recreation Commission shall exercise such powers and perform such duties as are authorized and provided by the statutes and the laws of the State of Michigan under Act No. 261 of the Public Acts of 1965, as amended, and the Oakland County Board of Supervisors Resolution #4531 dated February 8, 1966 establishing the Commission. Article IV Purpose The purposes of the Commission shall be: 1. To develop and operate parks and recreation facilities, related programs and support services. 2. To prepare and submit annually an operating budget for final approval by the Oakland County Board of Commissioners. 3. To prepare and recommend for approval by the Oakland County Board of Commissioners, all property acquisitions, granting opportunities and the adoption of a comprehensive recreation master plan. 4 To serve as an informational resource center for local parks and recreation commissions and/or boards. 5 To determine the extent of need for parks, preserves, trails, recreation and other conservation facilities within Oakland County. -1- 26 6 To develop cooperative planning efforts with the various cities, villages, townships and school districts concerned with parks, recreation and conservation services. Article V Membership The Commission shall consist of ten (10) members. Three (3) members are statutorily designated positions: the Oakland County Executive, or his/her designee; the Oakland County Water Resources Commissioner, or his/her designee, and the Chairperson, or his/her designee, of the Road Commission for Oakland County. The remaining seven (7) members shall be appointed by the Oakland County Board of Commissioners and shall include not less than one (1) and not more than three (3) members of the Oakland County Board of Commissioners. Article VI Salaries and Compensation Commissioners' remuneration for services rendered shall be per diem and mileage as established by the Oakland County Board of Commissioners. Article Vll Officers Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for re- election. Election to office shall be by majority vote and candidates need not be present. Section 2. Term of Office. Officers shall take office immediately following their election and shall hold office for a term of one (1) year. Section 3. Vacancv. Any office that becomes vacant shall be filled by special election by the Commission at any meeting. Each person so elected to fill a vacancy shall remain in office until the regular election of officers at the first meeting of the year. Section 4. Duties. a. The Chairperson shall preside at all meetings, except for the election of the office of Chairperson itself; appoint committees and perform such other duties as may be directed by the Commission. b. In the temporary absence of the Chairperson, the Vice Chairperson shall assume the responsibilities of the Chairperson. c. The Secretary shall keep, in good detail, minutes of all meetings or shall delegate authority to do so to a qualified recorder. MR 27 d. The Chairperson, Vice Chairperson, Secretary and Chairperson Emeritus, if a commissioner is so designated, shall serve as the Executive Committee of the Commission. Section 5. Chairperson Emeritus. From time to time, the Commission may designate an individual currently on the Commission who previously served as Chairperson to serve as Chairperson Emeritus. Chairperson Emeritus shall function as an advisor to the Chairperson and shall be part of the Executive Committee when such committee meets. Article Viii Committees. The Commission may establish standing committees and special committees which shall meet at the call of their respective chairs. Committees shall be appointed by the Chairperson and shall meet under the same conditions and rules as does the Commission. Any three (3) members, but no more than five (5), appointed by the Chairperson, may constitute a committee. Article iX Meetings Section 1. Regular Meetings. The Commission shall set the regular meeting dates and times at its January meeting. All members shall be notified of meetings in writing 48 hours in advance of said meetings. Section 2. Special Meetinqs. Special meetings may be called as needed by the Chairperson or by three (3) members of the Commission. Section 3. Advertised Public Hearinqs. The Chairperson will declare such a public hearing open and state its purpose. The petitioner, or proponent of the action advertised, will be heard first. Section 4. Cancellation. A meeting may be cancelled by the Chairperson by notifying the members no later than 24 hours prior to the meeting. Section 5. Parliamentary Authority. All meetings of the Commission shall be conducted in accordance with Robert's Rules of Order, unless those Rules are inconsistent with these Bylaws, any special rules or orders of the Commission, or any procedural rules promulgated by the Oakland County Board of Commissioners. Section 6. Open Meetinqs Act. All meetings of the Commission, as well as any committee or special meeting where a quorum is present, shall be subject to the Open Meetings Act, Act 267 of the Public Acts of 1976, as amended. -3- 28 Section 7. Quorum. In accordance with Act No. 261 of the Public Acts of 1965, as amended, six (6) members of the Commission present and voting shall constitute a quorum. Section 8. Absences. A member shall notify the Commission prior to a meeting if he/she will be unable to attend. Section 9. Voting. a. All ten (10) Commission members, including the Chairperson, may discuss and vote upon any matter brought before the Commission for its consideration. b. A roll call vote shall be taken in all cases when requested by a member. c. All members present shall be recorded as an aye, nay, or abstention. d. Commissioners shall not vote on issues where a personal conflict of interest may be present. Section 10. Recess. The Commission may not stand in recess overnight. Section 11. Non -Member Addresses to the Commission. Only members of the commission or its staff shall be given the floor to speak during any Commission meeting except under one or more of the following conditions: 1. During Public Comments, with a reasonable time limit established at the discretion of the Chairperson. 2. Any person may be given permission by the Chairperson, or a majority of the Commission members present, to address the Commission. 3. Any Commission member shall request permission of the Chairperson to direct specific questions to any non-member. 4. As provided for in the approved Agenda of the Commission meeting. Section 12. Limitation of Debate. A one -hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has been carried by a majority, the Chairperson shall divide the time equally between the members present and voting. Members may yield their allotted time to another member. Article X Executive Officer Section 1. Appointment. An Executive Officer shall be appointed by the Commission. Section 2. General Duties. The Executive Officer shall be responsible for the professional and administrative work, directing and coordinating the program of the Commission. The Executive Officer's work shall be carried out with the widest degree of professional responsibility, subject to the policy determination of the Commission and administrative policies of Oakland County. :e 29 Section 3. Administrative Duties. The Executive Officer shall supervise and review the work of the staff, and prepare a proposed operating budget for submission to the Commission. Section 4. Public Relations. The Executive Officer and the Commission Chairman, or their designee(s), shall officially represent the Commission and its staff at conferences, interdepartmental meetings of the county government, meetings among local, state and federal agencies and serve generally as liaison between the Commission and the public. The Executive Officer shall present Commission recommendations to the Oakland County Board of Commissioners. Article XI Budget Section 1. Budget Preparation and Adoption. The Executive Officer shall bear responsibility for the preparation of the budget and shall submit such budget to the Commission for approval and adoption by the first regular meeting in September. Section 2. General Appropriations. The Commission shall abide by the General Appropriations Act. Section 3. Purchasinq. The Commission shall abide by the purchasing policies and procedures as approved by the Oakland County Board of Commissioners. Article Xll Audit An annual audit will be authorized by the Commission prior to the end of the fiscal year. Article Xlll Amendments These bylaws may be amended by a two-thirds (2/3) majority of the Commission members present at any meeting called for this purpose. Thirty (30) days' written notice to all members of the Commission shall be required prior to voting on bylaw amendments. Amendments shall be consistent with the laws of the State of Michigan and Oakland County Board of Commissioners resolutions. Amendments shall become effective upon approval. Revised: July 18, 2007 Revised: October 22, 2008 Revised: January 12, 2011 D:\$Data\My documents\Commission\Bylaws\Revised 011211.doc -5- 30 OCPR PROPOSED 2015 COMMISSION STUDY SESSIONS DAY DATE TIME PURPOSE TUESDAY January 27, 2015 11:30 AM Key Initiatives TUESDAY April 21, 2015 10:00 AM Budget TUESDAY May 26, 2015 10:30 AM Budget TUESDAY September 22, 2015 10:30 AM To Be Determined TUESDAY November 24, 2015 10:30 AM To Be Determined 31 OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2015 MASTER CALENDAR OCPR COMMISSION MEETINGS (Second Tuesday 0), 2:00 PM) DAY DATE TUESDAY January 13, 2015 TUESDAY February 10, 2015 TUESDAY March 10, 2015 TUESDAY April 14, 2015 TUESDAY April 21, 2015 @ 10 AM TUESDAY May 12, 2015 TUESDAY May 26, 2015 @ 10 AM TUESDAY June 9, 2015 TUESDAY July 14, 2015 TUESDAY August 11, 2015 TUESDAY September 8, 2015 TUESDAY October 13, 2015 TUESDAY November 10, 2015 TUESDAY December 8, 2015 EVENT REGULAR COMMISSION MEETING - OFFICER ELECTION REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING - (White Lake Oaks Golf Course Club House) REGULAR COMMISSION MEETING FY 2015 BUDGET PRESENTATION WORK SESSION I REGULAR COMMISSION MEETING - (Red Oaks Soccer Complex) FY 2015 BUDGET PRESENTATION WORK SESSION II REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING - (Springfield Oaks Activity Center) REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING - (ADOPT FY 2015 BUDGET) REGULAR COMMISSION MEETING - (Groveland Township Fire Hall) REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING RECOMMENDED EXECUTIVE COMMITTEE MEETINGS ( Fourth Tuesdav of every month ) 11.30 AM TUESDAY January 27, 2015 Immediately COMMISSION STUDY SESSIONS Purpose following Study Session TUESDAY February 24, 2015 10:00 AM I I TUESDAY January 27, 2015 11:30 AM TUESDAY March 24, 2015 10:00 AM ( I TUESDAY April 21, 2015 10:00 AM Budget TUESDAY April 28, 2015 2:00 PM I I TUESDAY May 26, 2015 10:30 AM Budget TUESDAY May 26, 2015 9:00 AM I TUESDAY September 22, 2015 10:30 AM ' TUESDAY June 23, 2015 10:00 AM I I TUESDAY November 24, 2015 10:30 AM TUESDAY July 28, 2015 10:00 AM TUESDAY August 25, 2015 10:00 AM TUESDAY September 22, 2015 9:00 AM TUESDAY October 27, 2015 10:00 AM TUESDAY November 24, 2015 9:00 AM TUESDAY December 22, 2015 10:00 AM MEETINGS/CONFERENCES TUES-FRI FEB 10-13, 2015 MRPA ANNUAL CONFERENCE/TRADE SHOW; LANSING, MI SAT -WED FEB 21-25, 2015 NACo LEGISLATIVE CONFERENCE; WASHINGTON DC MON-WED MAR 30-APR 1, 2015 MAC LEGISLATIVE CONFERENCE; LANSING, MI MON-FRI JUN 8-12, 2015 SPDF ANNUAL CONFERENCE SOUTHEAST, MICHIGAN FRI-MON JUL 10-13, 2015 NACo ANNUAL CONFERENCE; CHARLOTTE, NC SUN-TUES SEPT 20-22, 2015 MAC ANNUAL CONFERENCE; GRAND TRAVERSE RESORT, ACME, MI TUES-THURS SEPT 15-17, 2015 NRPA CONGRESS & EXPOSITION; LAS VEGAS, NV DISCONTINUED NRPA LEGISLATIVE FORUM, WASHINGTON DC NOTE: All regular Commission meetings will be held at OCPRC Administration Offices located at Waterford Oaks, 2800 Watkins Lake Road, unless otherwise noted. 32 2015 • it 2015 Oakland County Parks & Recreation Commission Meeting Schedule IPlease note there may be some dates with multiple items scheduled. Refer to the key below the calendar for further details. January S M T W T F S j 1 2 3 4 5 6 7 8 9 10 Ij 11 12 14 15 16 17 18 119 21 22 i 23 24 25 269 28 29 130 31 1/27/15 Study Session @ 10 AM 11/27/15 Ex. Comm. Mtg. Immed. After February S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 116 P14 18 j 19 20 21 22 23 25 26 27 28 March S M T W T F S 1 2 3 4 Nq 6 7 8 9 10 11 12 13 14 15 16 18 1191 20 21 22 23 i 25 126 27 28 29 30 31 April 1 S M T W T F S 1 1 2 3 4 s 6 7 8 1 9 10 11 12 13 16 17 18 j15 19 2022 �24 25 26 2729 30 4/21/15 Study Session @ 10 AM 14/28/15 Ex. Comm. Mtg. @ 2 PM 1 May S M T W T F S 1 1 21 1 3 4 5 6 7 8 9 1 1 10 11 12 13 14 15 16 17 18 19 20 ,21 22 23 24 25 27 28 29 30 31 105/26/15 Ex. Comm. Mtg. @ 9 AM 105/26/15 Study Session @ 10:30 AM 1 June 1 S M T W T F S 1 1 2 3 4 5 6 1 1 7 8 9 10 11 12 13 14 15 16 17 1181 19 20 21 22 23 24 25 261 27 28 29 30 July 1 S M T W T F S 1 2 3, 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 123 24 25 26 27 28 29 301 31 August 1 S M T W T F S 11 2 3 4 5 6 7 8 1 9 10 11 1 12 13 14 15 16 17 J,.19 � 20 21 22 23 24 26 27 28 29 1 30 31 1 September 1 S M T W T F S 1 2 3 4 5 1 6 8 9 10 11 12 1 13 i3- 16 � 17 l 18 19 20 23 241 2526 27 28 29 30 1 19/22/1S Ex. Comm. Mtg. @ 9 AM 1 109/22/15 Study Session @ 10:30 AM October S M T W T F S 1 2 3 4 5 6 7 � 8 9 10 11 12 13 14 15 16 17 18 19 ' 217121 22 J 23 24 j 25 26 lJ7 28 29 j 30 31 November S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 17 18 19 20 21 22 23 =-t 25 26 271 28 29 30 1 11/24/15 Ex. Comm. Mtg. @ 9 AM 11/24/15 Study Session @ 10:30 AM December S M T W T F S 1 1 2 3 4 5 6 7 8 9 10 11 12 1 13 14 f 16 17 18 19 20 21 23 24 251 26 27 28 29 30 31 1 1 JAN 2016 1 ❑ OCPRC Meeting ❑ Executive Committee Meeting ❑8 OCPR Commission Meeting Date & Aaenda Deadline* 3 Executive Committee Meeting & Agenda Deadline* ❑1 Holiday OCPRC Study Session & Executive Committee Mtg. Aaenda Submission Deadline* & Studv Session 25 Agenda Packets delivered to OCPR Commission Chairman/Exec. Officer Review Agenda for �! AgendaSubmission Deadline* 1181 Exec. Comm. Mtg. j * Agenda Deadline only applies to Staff I 33