HomeMy WebLinkAboutAgendas/Packets - 2015.03.10 - 40294MEETING NOTICE
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County
Parks and Recreation Commission will be held at 2:00 p.m. on Tuesdav,
March 10, 2015, at White Lake Oaks Golf Course and Banquet Center,
located at 991 Williams Lake Road, White Lake, MI 48386-2566.
GERALD A. FISHER
CHAIRMAN
Telephone: (248) 858-4603
1
2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
248.858.0906 • 1.888.00PARKS • DestinationOakland.com
GaZAKLAND COUNTYPARKS
Gerald A. Fisher
Chairman
J. David VanderVeen
Vice Chairman
John A. Scott
Secretary
Pecky D. Lewis, Jr.
Chairperson Emeritus
A. David Baumhart III
Gregory C. Jamlan
Robert E. Kostin
Christine Long
Gary R. McGillivray
Jim Nash
Daniel J. Stencil
Executive Officer
March 3, 2015
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................. . White Lake Oaks Golf Course
and Banquet Center
991 Williams Lake Road
White Lake, MI 48386-2566
TIME ................................... Tuesday, March 10, 2015
2:00 p.m.
PURPOSE ................................ REGULAR MEETING
This meeting has been called in accordance with the authorization of Chairman
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
Daniel J. Stencil, CPRE
Executive Officer
Next Meeting: Tuesday, April 14, 2015 a 2:00 p.m.
Oakland County Parks and Recreation Administration Office
2800 Watldns Lake Road
Waterford, Michigan 48328
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, 2
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and Recreation Commission Meeting
White Lake Oaks Golf Course
991 Williams Lake Road
White Lake, MI 48386-2566
Tuesday, March 10, 2015
2:00 PM
AGENDA
Page #'s
Action Reauired
Presenter/Phone #
I .
Call Meeting to Order
------
G. Fisher 248.514.9814
2
Roll Call
------
«
3.
Pledge of Allegiance
------
«
3-4
4.
Approval of Agenda
Approval
G. Fisher/D. Stencil 248.858.4944
5-11
5.
Approval of Minutes: Regular Meeting of 02/10/15
Approval
V. Valko 248.858.4603
6.
Public Comments:
G. Fisher
7.
PRESENTATIONS/INTRODUCTIONS :
12
A. Presentations - MRPA Awards:
1. State Elected Official: Ruth Johnson, Michigan Secretary of State
(OCPR Nomination)
D. Stencil/D. Stanfield 858.4627
2. Commitment to Excellence Award: Dan Stencil
D. Stencil/D. Stanfield
3. New Professional: Matt Pardy
D. Stencil/D. Stanfield
4. Marketing Award Media Advocate: Lisa LaGrou, Oakland County Moms
D. Stencil/D. Stanfield
5. Marketing Award Best Video: Dixie Gully Run
D. Stencil/D. Stanfield
6. Programmy Outreach Partnership: Recreation Assistance Partnership Program
D. Stencil/D. Stanfield
7. Programmy Health/Wellness Program: River Walk at Red Oaks Waterpark
D. Stencil/D. Stanfield
13
B. Introduction - Andy Krumwiede, Buyer, Oakland County Purchasing
D. Stencil/P. Castonia 858.0909
14
8.
CONSENT AGENDA:
15
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
Receive & File
J. Phelps 248.858.5319/1). Stencil
01/31/15 (FM 04, FY15)
16
B. Monthly Revenue and Expenditure Comparison Report for Month Ending
Receive & File
J. Phelps/D. Stencil
01/31/15 (FM 04, FY15)
17
C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
Receive & File
J. Phelps/D. Stencil
01/31/15 (FM 04, FY15)
18-20
D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
Receive & File
J. Phelps/D. Stencil
For Month Ending 01/31/15 (FM 04, FY15)
21
E. FY 2015 CIP Schedule Update
Receive & File
M. Donnellon 858.4623/1). Stencil
22
F. FY 2015 Non-CIP Maintenance Projects Update
Receive & File
M. Donnellon/D. Stencil
23-24
G. 1st Quarter Contributions Report
Receive & File
B. Stepp/D. Stencil
25-26
H. 1 st Quarter Temporary Use Permit Report
Receive & File
B. Stepp/D. Stencil
27-28
1. 1st Quarter Sponsorship Report
Receive & File
B. Stepp/D. Stencil
3
29-30
J.
1 st Quarter Purchasing Report
Receive & File
P. Castonia/D. Stencil/S. Wells 858.4634
31-33
K.
Budget Amendment — Allocation of FY2015 Salaries and Fringe Budget
Information/Approval
J. Phelps/D. Stencil
Based on FY2014 Actual Data
9.
REGULAR AGENDA:
34
A.
Reschedule June 9, 2015 OCPR Commission Meeting
Information/Approval
D. Stencil/G. Fisher
35-43
B.
Addison Oaks Telecommunications Tower Site Lease Extension
Informational/Approval/BOC
D. Stencil/J. Hall/P. Castonia
C.
Fiscal 2015 Capital Equipment Purchases:
44-45
1. Wood Chipper - Facilities Maintenance
Approval
J. Dunleavy 858.4647/T. Hughes 343.1011
46-47
2. Stump Grinder - Facilities Maintenance
Approval
J. Dunleavy/T. Hughes
48-49
3. Utility Vehicle - Independence Oaks
Approval
J. Dunleavy/T. Hughes
50-110
D.
Proposed Waterford Oaks Greenhouse Lease with Recovery Park
Informational/Approval/BOC
M. Prowse 249.2801/1). Stencil
111-118
E.
Proposed Volunteer Policy Amendment
Informational/Approval
J. Erskine 975.9717/S. Mackey 431.1268/S. Wells
119-129
F.
FY 2015 PENDING CIP Project Report
Receive & File
M. Donnellon 858.4623/D. Stencil
BREAK AT THE DISCRETION OF THE CHAIR
130-143
G.
Proposal to Implement "Swim At Your Own Risk" Program at Addison Oaks
Information & Approval
J. Dunleavy/T. Hughes/S. Wells
144
H.
Proposed FY 2015 Key Initiatives
Information/Approval
G. Fisher
10.
STAFF REPORTS:
A.
Participation and Program Review FY 2015, Month 04
Receive and File
T. Fields 858.09145. Dunleavy/T. Hughes
145
B.
Food -Beverage -Golf Committee Update
Receive and File
P. Castonia/D. Stencil
146-169
C.
Executive Officer Report
Receive and File
D. Stencil
D.
Executive Committee Update
Receive and File
G. Fisher
11.
OLD BUSINESS
G. Fisher
12.
CLOSED SESSION: Proposed Property Acquisition
13.
NEW BUSINESS
G. Fisher
14.
ADJOURN
Next Meeting: 2:00 p.m. on April 14, 2015
Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328
* NOTE: All phone numbers are area code (248) unless otherwise noted.
As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting.
This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation.
4
Oakland County Parks and Recreation Commission Meeting
February 10, 2015
Chairman Fisher called the meeting to order at 2:04 p.m. in the Commission meeting room at the
Oakland County Parks and Recreation Administration Office.
COMMISSION MEMBERS PRESENT:
Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott,
A. David Baumhart III, Ronald Fowkes, Chairperson Emeritus Pecky D. Lewis, Jr., Christine Long,
Gary McGillivray, Jim Nash
COMMISSION MEMBERS ABSENT WITH NOTICE:
Robert E. Kostin
ALSO PRESENT:
Parks and Recreation:
OC Corporation Counsel
OC Fiscal Services
George W. Auch Company
Professional Engineering Associates
APPROVAL OF AGENDA:
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Phil Castonia, Chief of Business Operations
Mike Donnellon, Chief -Park Facilities Maint. & Dev.
Jim Dunleavy, Chief -Park Ops. & Maint.- N. District
Terry Fields, Chief -Recreation Programs & Services
Tom Hughes, Chief -Park Ops. & Maint.- S. District
Karen Kohn, Supervisor —Administrative Services
Jen Myers, Architectural Engineer II
Melissa Prowse, Supervisor of Planning
Thomas Rymsza, Food & Beverage Coordinator
Desiree Stanfield, Supervisor -Comm. & Marketing
Jody Hall, Asst. Corporation Counsel
Jeff Phelps, Supervisor II
Danielle Eschner
Kevin Staley
Moved by Mr. Scott, supported by Mr. VanderVeen, to approve the agenda with the following
changes:
• Move Item 9J under Consent Agenda to Item 10F under Regular Agenda
• Remove Item 10 B-1 under Regular Agenda Red Oaks Nature Center -Parking Lot
Design -Conceptual Approval
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. McGillivray, supported by Mr. VanderVeen to approve the minutes of the OCPR
Regular Commission Meeting of January 13, 2015, as submitted.
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
5
(Commission Meeting, February 10, 2015)
PUBLIC COMMENTS:
There were no comments from the public
INTRODUCTION:
Chief of Business Operations Phil Castonia introduced Thomas Rymsza the new Food and Beverage
Coordinator. Thomas comes to OCPR with years of experience as a manager of general operations
of a long-term care facility's kitchen and dining room, a chef, a cook, a bartender and also has over
16 years as a journeyman electrician. His primary responsibilities will be to implement the concession
operations at the waterparks and campgrounds.
PRESENTATION: 2015 Fire & Ice
Vice Chairperson VanderVeen provided a presentation on the 2015 Annual Fire & Ice Festival event held
in downtown Rochester January 23-25, 2015. He expressed a very special thank you to Oakland County
Parks' staff for all of their hard work and dedication in making the event a huge success.
CONSENT AGENDA:
All items are considered to be routine by the OCPR Commission and will be enacted by one motion.
There will be no separate discussion of these items unless a Commission member so requests, in which
event the item will be removed from the Consent Agenda and considered in its normal sequence on the
agenda.
Moved by Mrs. Long, supported by Mr. Scott to approve Items 9 A-1 under the Consent
Agenda as follows:
9A. Motion - Receive and file the Fiscal Services OCPR Monthly Revenue and
Expenditure Budaet to Actual Report for Month Endina 12/31/15 (FM 03, FY15)
9B. Motion - Receive and file the Fiscal Services Monthlv Revenue and Expenditure
Comparison Report for Month Endinq 12/31/15 (FM 03, FY15)
9C. Motion - Receive and file the Fiscal Services Monthly Revenue and Expenditure
Average Comparison Report for Month Ending 12/31/15 (FM 03, FY15)
9D. Motion - Receive and file the Capital Improvement Projects Budget to Actual Report
& Statement of Net Position for Month Ending 12/31/15 (FM 03, FY15)
9 E. Motion — Approve the budaet amendment for the purchase of seven (7) replacement
trucks in the amount of $203,161(Annual Replacement Proqram)
9 F. Motion — Approve the budget amendment for the FY2015 1st Quarter Facilities
maintenance transfer in the amount of $68,546
9 G. Motion — Receive and file the Fiscal Services 1 st Quarter Financial Forecast
9 H. Motion — Receive and file the OCPR FY 2015 Non-CIP Maintenance Proiects
Update
9 1. Motion — Receive and file the OCPR FY 2015 CIP Schedule Update
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
6
(Commission Meeting, February 10, 2015)
REGULAR AGENDA:
FY 2015 Pendinq CIP Budqet Proiect Report
Chief of Park Facilities Maintenance and Development Mike Donnellon provided an update on the
FY 2015 OCPRC pending Capital Improvement Projects.
FY 2015 CIP Project Approvals:
Glen Oaks Golf Course & Conference Center — Parkinq Lot Desiqn — Conceptual Approval
Moved by Mr. Nash, supported by Mr. Lewis to proceed with the necessary construction
documents by Professional Engineering Associates (PEA) and bidding, for construction for the
Glen Oaks Parking Lot Improvements Project, contingent upon staff presenting all project -related
costs for construction to the OCPR Commission for final approval.
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, Nash, VanderVeen (7)
NAYS: McGillivray (1)
Motion carried on a voice vote.
Mr. Nash requested staff to look into the possibility of changing the island in the parking lot to a bio-swale.
Red/Waterford/Grove land Oaks — Concession Remodel — Phase I — Construction Approval
Move by Mrs. Long, supported by Mr. Baumhart to:
Award a construction contract to George W. Auch Company in the amount of $57,604 for the
Red Oaks — Phase I — Concession Remodeling, for a total project cost of $97,290, as follows:
Design (JFR): $ 12,164
Equipment: $ 22,889
Construction: $ 57,604
Contingency (5%): $ 4,633
Total: $ 97,290
Award a construction contract to George W. Auch Company in the amount of $65,054 for the
Waterford Oaks — Phase I — Concession Remodeling, for a total project cost of $104,099, as
follows:
Design (WA): $ 14,000
Equipment: $ 20,087
Construction: $ 65,054
Contingency (5%): $ 4,958
Total: $104,099
Award a construction contract to George W. Auch Company in the amount of $75,096 for the
Groveland Oaks - Phase I Concession Remodeling, for a total project cost of $114,595, as
follows:
Design (SAA):
$
12,000
Equipment:
$
22,042
Construction:
$
75,096
5% Contingency
$
5,457
Total Project Costs
$114,595
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
7
(Commission Meeting, February 10, 2015)
Proposed Michiqan Natural Resources Trust Fund 2015 Grant Application — Independence Oaks
Dock Replacement
Moved by Mrs. Long, supported by Mr. Baumhart to approve the following resolution
authorizing the application to the Michigan Natural Resources Trust Fund (MNRTF) for a
$50,000 grant, to construct a universally accessible fishing pier/boat dock at
Independence Oaks County Park, and forward it to the Oakland County Board of
Commissioners for final approval:
2015 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT
FOR THE OAKLAND COUNTY PARKS AND RECREATION
UNIVERSALLY ACCESSIBLE FISHING PIER/BOAT DOCK PROJECT
AT INDEPENDENCE OAKS COUNTY PARK
WHEREAS, the Oakland County Parks and Recreation Commission has been notified by
the Department of Natural Resources that application for cost -sharing grants from the
2015 Michigan Natural Resources Trust Fund Program may be submitted by April 1,
2015; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified and
established priorities for improvements within the adopted 2013-2017 5-year Recreation
Plan and the adopted 2015 Capital Improvement Program Budget Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends the
filing of the following application to the Department of Natural Resources for a $50,000
grant (62% of total project costs) from the 2015 Michigan Natural Resources Trust Fund
Program with a local match made up of $31,200 from the Parks and Recreation Fund
(38%); and
WHEREAS, the grant agency requires a resolution from the Governing Body in support of
the application.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners authorize
and approve the 2015 Michigan Natural Resources Trust Fund Program development
grant application.
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Proposed Unrestricted Net Asset Policv Revision
Moved by Mr. Fowkes, supported by Mrs. Long to approve the proposed revisions to the
Oakland County Parks and Recreation Commission Unrestricted Net Asset Policy with the
following additional changes:
Section V. Procedures: Amount Available for Capital Improvement Plan, change "...Parks and
Recreation Operating Budget..." to "...Parks and Recreation Commission Operating Budget...",
and
Section VI. Uses, change "...extraordinary or unplanned capital purchases as approved the
Board." to "...extraordinary or unplanned capital purchases as approved by the Parks and
Recreation Commission."
8
(Commission Meeting, February 10, 2015)
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Proposed 2015 Kev Initiatives
The Commission requested that important OCPRC projects and programs, or key initiatives, be
identified and that staff provide monthly updates on those items and possibly discuss in depth at
future study sessions. The preliminary list of those key initiatives is as follows:
1. Food Services, including the contracts for food and beverage and concessions
2. The ORV Proposal, referred to as Groveland Oaks West
3. Marketing (a long-standing Commission objective)
4. County -wide survey (to be performed by a professional selected by RFP) in which the
Commission should, as a group, be actively engaged
5. Accreditation
After a brief discussion on these items Chairman Fisher provided an update on Item #3- Marketing. The
Marketing Committee met prior to the Commission meeting in order to discuss an RFP for Marketing and
Branding. As a result it was requested that the OCPR Commission members review and evaluate the list
and provide input on these proposed goals and initiatives.
OCPR Marketinq Request for Proposal
Moved by Mr. Fowkes, supported by Mr. Baumhart to approve the following on OCPR
Branding and Marketing:
1. Considering that Branding and Marketing are actually two parts of the same effort,
and that it makes more sense to retain and coordinate with one expert than two, the
pursuit of expertise for the Commission shall be accomplished by preparing a
combined RFP for Brandina and Marketina., to be approved by the Commission.
2. In order to clarify the policy of the Commission, and provide prospective experts with
clear guidance for their advice and counsel on Branding and Marketing, the
Commission must reaffirm and clarify in simple and straightforward terms the goals of
the Commission to include in the combined Branding and Marketing RFP, with the
effort to reaffirm and clarify such goals to be done in one of our first Commission
work sessions scheduled by the Chair and Executive Officer.
3. Considering that the survey desired by the Commission for Master Planning and
other purposes is so closely aligned with Branding and Marketing, the administration
and staff shall hold all efforts on the survey in abeyance until the Commission has the
opportunity to receive advice on this subject from the expert ultimately selected for
Branding and Marketing.
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
9
(Commission Meeting, February 10, 2015)
STAFF REPORTS:
Participation and Proqram Review FY 2015, Month 04
The Participation and Program Review report for January 2015 was received.
Food—Beveraqe-Golf Committee/Consultant Update
Chief of Business Operations Phil Castonia provided an update on the status of the Food- Beverage -Golf
projects including the following:
• Soft Drink Contract Negotiations
• Negotiations with food service provider for Springfield Oaks
• Liquor license procedures
• New Food & Beverage Coordinator
• Creation of a master list of approved caterers for use by OC Parks and other Oakland County
Departments
He also informed the Commission that a Food and Beverage Committee meeting would be held
immediately following the OCPR Commission meeting.
Commercial Film and Photographv Permit Process Review
Supervisor of Planning Melissa Prowse provided an update on the OCPR Commercial Film and
Photography Permit Review Process to date. She advised the process used is modeled after the
National Park Service in determining rates for commercial film and photography within the park system.
Executive Officer's Report
In addition to the items included in the Executive Officer's Report filed in the agenda, the following
information was noted:
- Special Park Districts Forum scheduled for June 8-12, 2015
- MRPA Trade Show and Conference in Lansing, February 10-13, 2015
- Deer Management Program and Census
- New wood -burning heating system at Wint Nature Center
- Local school district field trips utilizing OCPR buses
OLD BUSINESS:
There was no old business to report.
NEW BUSINESS:
Commissioner Long provided an update on the application process for the open Parks and Recreation
Commissioner position. The Oakland County Board of Commissioners is reviewing the applications and
will possibly be making an appointment to fill the vacancy in March or April.
Commissioner Nash informed the Commission there will be a non-profit art, fish and fun event at
Beaudette Park in Pontiac the weekend of February 14, 2015.
Commissioner Fowkes expressed his appreciation for the warm welcome and assistance he has received
from fellow Commissioners since being appointed to the Parks and Recreation Commission.
10
(Commission Meeting, February 10, 2015)
CLOSED SESSION:
Moved by Mr. Scott, supported by Mr. Lewis to adjourn to a Closed Session for the
purpose of discussing possible land acquisition.
ROLL CALL VOTE:
AYES: Baumhart, Fisher, Fowkes, Lewis, Long, McGillivray, Nash, VanderVeen,
Scott (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The meeting was adjourned to a closed session at 3:34 p.m.
The meeting re -convened to open session at 3:58 p.m.
ADJOURNMENT:
Meeting adjourned at 4:01 p.m.
John A. Scott, Secretary Vicky Valko, Recording Secretary
11
l�*I_1:1IN_IeIPi 1e1�1►1\1 ��� 1 �j ►�
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
uu eam 11) 111.61111.1. 11 ...... . m.u, .i" �, mil' iouWr uu i u11— ..11.1 1 1.,, i
MARCH 10, 2015
To: Chairman Fisher and Commission Members
AGENDA ITEM NO. 7A
COMMUNICATIONS & MARKETING
From: Daniel J. Stencil, Executive Officer
Desiree Stanfield, Supervisor — Marketing and Communications
Submitted: March 4, 2015
Subject: 2015 MRPA Awards
INTRODUCTION AND HISTORY
At the Michigan Recreation and Parks Association (MRPA) Trade Show and Conference last week
Oakland County Parks and Recreation received several awards. Those awards include:
1. State Elected Official: Ruth Johnson, Michigan Secretary of State (OCPR Nomination)
2. Commitment to Excellence Award: Dan Stencil
3. New Professional: Matt Pardy
4. Marketing Award Media Advocate: Lisa Largo, Oakland County Moms
5. Marketing Award Best Video: Dixie Gully Run
6. Programmy Outreach Partnership: Recreation Assistance Partnership Program
7. Programmy Health/Wellness Program: River Walk at Red Oaks Waterpark
Staff will be prepared to make presentations of these prestigious awards at the March 10, 2015
Commission meeting.
12
11
l'GI:I�GIN101welli v�Iai �iwi' mmi
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Phil Castonia, Chief — Business Operations
Submitted: March 4, 2015
Subject: Introduction —Andy Krumwiede, Buyer- O.C. Purchasing
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 7 B
ADMINISTRATION
Staff will be introducing Andy J. Krumwiede, CPPB, MSA, Buyer II, Oakland County Purchasing Unit. Andy is
the Oakland County Purchasing Buyer recently assigned to Parks and Recreation.
Andy received his Bachelor of Arts from Western Michigan University and a Master of Science in Public
Administration from Central Michigan University. Andy achieved his Certified Public Procurement Buyer
(CPPB) in 2013. A County Employee since 2001, Andy has worked for Children's Village, Homeland Security,
and Purchasing giving Andy a unique perspective in assessing and meeting the needs of County end users to
help vendors understand the workings of County Government and providing the necessary conduit between
vendors and potential County Customers. Andy currently serves on the Michigan Public Procurement Officers
Association (MPPOA) Board of Directors and is a member of the National Institute of Governmental
Purchasing (NIGP)
13
• ' �,
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 8
FISCAL SERVICES - P&R ACCOUNTING
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer; Brian Menghini, Fiscal Services Supervisor II; Jeffrey Phelps,
Fiscal Services Supervisor II
Submitted: February 17, 2015
Subject: Consent Agenda — OCPR Monthly Financial Reports
8. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT
January, 2015 (FM 4, FY 2015)
8. B. REVENUE AND EXPENDITURE COMPARISON REPORT
January, 2015 (FM 4, FY 2015)
8. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT
January, 2015 (FM 4, FY 2015)
8. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET
POSITION
January, 2015 (FM 4, FY 2015)
14
Item #8A
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT
FM 4 FY 2015
(FOR MONTH ENDING 1131115)
2015
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$11,702,000,00
$6,427,28345
$5,274,716.55
54.9%
Other
255,525.00
34,986.52
220,538.48
13.7%
GLEN OAKS GOLF COURSE
812,000.00
32,446.46
779.553,54
4.0%
LYON OAKS GOLF COURSE
1,219,500.00
76,133.12
1,143,366.88
6.2%
RED OAKS GOLF COURSE
336,700.00
16,81270
319,887.30
5.0 %
SPRINGFIELD OAKS GOLF COURSE
681,654.00
32.864.61
648,789.39
4.8%
WHITE LAKE OAKS GOLF COURSE
764,128.00
36,881.42
727,246.58
4.8%
ADDISON OAKS CONFERENCE CENTER
130,000.00
39,31Z90
90,687.10
30.2%
GLEN OAKS CONFERENCE CENTER
200,000.00
42,150.45
157,849.55
21.1%
GROVELAND OAKS CONCESSIONS
91,500.00
0.00
91,500.00
0.0%
LYON OAKS CONFERENCE CENTER
110,000,00
21,766,88
88,233.12
19.8%
RED OAKS WATERPARK CONCESSIONS
225,500.00
0.00
225,500.00
0.0%
SPRINGFIELD OAKS CONCESSION
12,000.00
0.00
12,000.00
0.0%
WATERFORD OAKS WATERPARK CONCESSIONS
140,500.00
0.00
140,500,00
0.0%
WHITE LAKE OAKS CONFERENCE CENTER
55,000.00
11,562.62
43,437.38
21.0%
OAKLAND COUNTY MARKET
195,200.00
35.256.19
159,943.81
18.1%
ADDISON OAKS PARK
542,516.00
100,067.24
442,448.76
18.4 %
GROVELAND OAKS PARK
778,150.00
35.408.70
742,741.30
4.6 %
HIGHLAND OAKS PARK
9.930.00
2,488.00
7,442.00
25.1%
INDEPENDENCE OAKS PARK
349,028.00
51,843.87
297,184.13
14.9%
LYON OAKS PARK
165,000.00
20,547.00
144,453.00
12,5%
ORION OAKS PARK
167,000.00
71,441.00
95,559.00
42.8%
RED OAKS DOG PARK
47,000.00
8,827.00
38,173.00
18.8%
RED OAKS PARK
12,000.00
2.252.00
9,748.00
18.8 %
ROSE OAKS PARK
3,000,00
0.00
3,000,00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
112,375.00
80,120.40
32,254.60
71.3 %
WATERFORD OAKS ACTIVITY CENTER/PARK
77,405.00
25,018.93
52,386.07
32.3%
RECREATION PROGRAMS & SERVICES
277,000.00
62,225.42
214,774.58
22.5%
CATALPA OAKS PARK
8,000,00
604.00
7,396.00
7.6 %
RED OAKS WATERPARK
1,052,65000
0.01
1,052,649.99
0.0%
WATERFORD OAKS BMX
17,500.00
1,033.00
16.467.00
5.9%
WATERFORD OAKS WATERPARK
647,900.00
300.00
647,600.00
0.0%
CAPITAL IMPROVEMENT
4,428,991.00
12,622.50
4,416,368.50
0.3%
TOTAL REVENUE
$25,626,652.00
$7,282,25639
$18,344,395.61
28.4 %
EXPENDITURE
ADMINISTRATIVE SERVICES
$14,959,938.00
$1,765,29945
$13,194,638.55
11.8%
FISCAL SERVICES ADMINISTRATION
0.00
43,423.81
(43,423.81)
FISCAL SERVICES PARKS & REC
0,00
67,152.83
(67,152.83)
GLEN OAKS GOLF COURSE
394,810.00
170.229.69
224,580.31
43.1%
LYON OAKS GOLF COURSE
900,617.00
298,788.60
601,828.40
33.2%
RED OAKS GOLF COURSE
353,420.00
161,603,33
191,816.67
45.7 %
SPRINGFIELD OAKS GOLF COURSE
348,220.00
179,27579
168,944.21
51.5 %
WHITE LAKE OAKS GOLF COURSE
410,550.00
176,132A6
234,417.54
42.9 %
ADDISON OAKS CONFERENCE CENTER
145.360.00
52,837.92
92,52208
36.3%
GLEN OAKS CONFERENCE CENTER
139,000.00
78.790.49
60,209.51
56.7%
GROVELAND OAKS CONCESSIONS
105,425.00
621.16
104,803.84
0.6%
LYON OAKS CONFERENCE CENTER
174,900.00
72,306.01
102,593.99
41.3%
RED OAKS WATERPARK CONCESSIONS
210,700.00
472.80
210,227,20
0.2%
SPRINGFIELD OAKS CONCESSION
20,700.00
8,933.38
11,766.62
43.2%
WATERFORD OAKS CONCESSIONS
159.175,00
652.33
158,522.67
0.4%
WHITE LAKE OAKS CONFERENCE CENTER
136,600.00
46,590.03
90,009,97
34.1%
OAKLAND COUNTYMARKET
103,375.00
44,038.28
59,336.72
42.6%
ADDISON OAKS PARK
838,405.00
342,452.43
495,952.57
40.8%
GROVELAND OAKS PARK
725,700.00
238,045.64
487,654.36
32.8%
HIGHLAND OAKS PARK
38,030.00
16,475.14
21,554.86
43.3 %
INDEPENDENCE OAKS PARK
559,450.00
337,626.66
221,823.34
60.3%
LYON OAKS PARK
209,400.00
99,547.63
109,852.37
47.5%
ORION OAKS PARK
92,195.00
37,746.16
54,448.84
40.9 %
RED OAKS DOG PARK
34,000.00
18,659.19
15,340.81
54.9 %
RED OAKS PARK
99,730.00
31,55T81
68,172.19
31.6%
ROSE OAKS PARK
36,050.00
8,891.06
27,158,94
24.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
273,900.00
137,417.35
136,482.65
50.2 %
WATERFORD OAKS ACTIVITY CENTER/PARK
486,910.00
258,083.40
228,826.60
53,0%
RECREATION PROGRAMS & SERVICES
491,332.00
412,752.24
78,579.76
84.0 %
CATALPA OAKS PARK
81,500.00
29,524.24
51,975.76
36.2%
RED OAKS WATERPARK
719,030.00
202,490.74
516,539.26
28.2 %
WATERFORD OAKS BMX
23,030.00
7,182.85
15,847.15
31.2%
WATERFORD OAKS WATERPARK
553.100,00
130,532.69
422,567.31
23.6%
FACILITIES & MAINTENANCE
1,702,10000
373,923.51
1,328,17649
22.0%
INTERNAL FUND CHARGES'
100,000.00
81,841.65
18,158.35
NIA
TOTAL EXPENDITURE
$25,626.652.00
$5,931,89875
$19,694,753.25
23.1 %
REVENUE OVER/(UNDER) EXPENDITURE
$0.00
1,350,357.64
12,412,49686
2015
2014
2013
2012
ACTUAL REVENUE TO DATE:
28.4 %
27.8 %
29.5%
30.4 %
BUDGETBALANCE:
71.6%
72.2%
70.5%
69.6%
ACTUAL EXPENDITURE TO DATE:
23.1%
21.9%
23.7%
21.9%
BUDGETBALANCE:
76.9%
78.1%
76.3%
78A%
"INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS
IN TRANSIT.
15
Item # 8 B
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVENUE AND EXPENDITURE COMPARISON REPORT
FM4FY2015
(FOR MONTH ENDING 1/31/15)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENDITURE
(UNDER) EXP.
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
$6,462,269.97
$1,765,299.45
$4,696,970.52
FISCAL SERVICES ADMINISTRATION
0.00
43.423.81
(43.423 81)
FISCAL SERVICES PARKS & REC
0.00
67,152.83
j67,152.e3)
ADMINISTRATIVE SERVICES SUB -TOTAL
6,462,269.97
1,875,876.09
41 86,393.88
GOLF:
GLEN OAKS GOLF COURSE
32,446.46
170,229.69
(137,783 23)
LYON OAKS GOLF COURSE
76,133.12
298,768.60
(222.655.48)
RED OAKS GOLF COURSE
16,812.70
161,603.33
(144,790.63)
SPRINGFIELD OAKS GOLF COURSE
32,864.61
179,275.79
(146,411.18)
WHITE LAKE OAKS GOLF COURSE
36,881.42
176,132.46
(139,251.04)
GOLF SUB -TOTAL
195,138.31
986,029.87
(790,891.56)
FOOD SERVICES:
ADDISON OAKS CONFERENCE CENTER
39,312.90
52,837.92
(13,525.02)
GLEN OAKS CONFERENCE CENTER
42,150 45
78,790.49
(36,640 04)
GROVELAND OAKS CONCESSIONS
0.00
621.16
(621.16)
LYON OAKS CONFERENCE CENTER
21,766.88
72,306.01
(50,539.13)
RED OAKS WATERPARK CONCESSIONS
0.00
472.80
(472.80)
SPRINGFIELD OAKS CONCESSION
0.00
8,933.38
(8,933 38)
WATERFORD OAKS WATERPARK CONCESSIONS
0.00
652.33
(652.33)
WHITE LAKE OAKS CONFERENCE CENTER
11,562.62
46,590.03
(35,027.41)
FOOD SERVICE SUB -TOTAL
114,792.85
261,204.12
(146,411.27)
COUNTY MARKET:
OAKLAND COUNTY MARKET
35,256.19
44,038.28
(8,782 09)
COUNTY MARKET SUB -TOTAL
35,256.19
44,038.28
8,782.09)
PARKS:
ADDISON OAKS PARK
100,067.24
342,452.43
(242,385.19)
GROVELAND OAKS PARK
35,408.70
238,045.64
(202,636,94)
HIGHLAND OAKS PARK
2,488.00
16,475.14
(13,987 14)
INDEPENDENCE OAKS PARK
51,843.87
337,626.66
(285,782.79)
LYON OAKS PARK
20,547.00
99,547.63
(79,000.63)
ORION OAKS PARK
71,441.00
37,746.16
33,694.84
RED OAKS DOG PARK
8,827.00
18,659.19
(9,832.19)
RED OAKS PARK
2,252.00
31,557.81
(29,305.81)
ROSE OAKS PARK
0.00
8,891.06
(8,891.06)
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
80,120.40
137,417.35
(57,296.95)
WATERFORD OAKS ACTIVITY CENTER/PARK
25,018.93
258,083.40
(233,064 47)
PARKS SUB -TOTAL
398,014.14
1,526,502.47
(1,128,488.33)
RECREATION:
RECREATION PROGRAMS & SERVICES
62,225.42
412,752.24
(350,526.82)
CATALPA OAKS PARK
604.00
29,524.24
(28,920 24)
RED OAKS WATERPARK
0.01
202,490.74
(202,490.73)
WATERFORD OAKS BMX
1,033.00
7,182.85
(6,149 85)
WATERFORD OAKS WATERPARK
300.00
130,532.69
(130,232.69)
RECREATION SUB -TOTAL
64,162.43
782,482.76
(782,182 76)
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
0.00
373,923.51
(373,923.51)
FACILITIES & MAINTENANCE SUB -TOTAL
0.00
373,923.51
(373,923.51)
CAPITAL IMPROVEMENT
12,622.50
0.00
0.00
INTERNAL FUND CHARGES'
0.00
81,841.65
(69,219.15)
TOTAL
$7,282,256.39
$5,931,898.75
$1,350,357.64
`INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT.
See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial
Statement detail by each departments' budget units:
1. Log onto www.oakciov.com/mqtbud/fiscal/Paqes/info pub/parks.asp)
2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
16
Item # 8 C
REVENUES:
5-YEAR AVERAGE REVENUE
Percentage of Total
FY2015 Amended Budget/Alottment
FY2015 Planned Use of Fund Balance
FY 2015 Amended Budget
FY 2015 Actuals
Avg. Monthly Revenue Over/(Under)
EXPENSES: 5-YEAR AVERAGE EXPENSE
Percentage of Total
I
FY2015 Amended Budget/Alottment
FY 2015 Actuals
Avg, Monthty Expenses (Over)/Under
(Total Avg Monthly Favorability/(Unfavorabil'ny)
Actual Revenue Over/(Under) Expenses
FY2015 Amended
I
$ 21,280,361 1
S 4.346,291
$ 25,626,652
Oakland County Parks and Recreation Commission
Monthly Average Comparison Report
(Comparison of FY 2015 Actuals with 5-Year Average Actuals)
As of January 31, 2015
October November December I January J February
$265,938// 5147,yyggi6 $1,551, �4J $5,376,832 $3,198,486
1.24%I 0.64 7.23:J 14.88n
$263,328! $146,4641 $1,536,295 - 9,324,S6 $3,167,092
i
$339,9201 $178,7771
_ I �
$76,5921 $32,3131
i
'
$1,309,4861
I
I
$1,246,4941
6.20%i
5.80%I
$ 25,626,652 $1,588,3491
$1,511,942I
1 $1,508,578!
$1,306,7411
$79,771�
I
$205,201I
$156,3621
$237,5141
1 I ($1,168,658)I
($1,127,964)l
d
$945,426ia�B,
($590,8s9)
1
l
-
$1,2��§I
$1,201,29�
7. 8%1
8
S.
$1,890,618
$1,532,1451
$1,457,1171
$1,628,070I
$1,488SQA
$262,548
$43,6361
($328,312)L
llff'`jil�
($682,645) also
$01
Unrestricted Net Position: 9/30/14 $25,850,676.27 $ 24,682,018 $ 23,554,054 $ 22,906,562 $ 27,236,187
March
I
$2,350,117J
10.94%
$2,327,049
I
$1,667,109I
7.89%1
$2,022,1301
April I-6r May JI June I July �I August
$1,272,6041 $1,167,743J $1,440,33 1 $1,849,794J $1,411,210
5.92%1 5.43 I 6.70 oI 8.61 01 6.57%1
$1,260,113 $1,156,282 $1,426,1971 $1,831,639 $1,397,3581
I
$1,442,46 $$1,982,758
6.83 01 9.38%7
+I $1,749,643 $2,404,999
I
$01 $01 $01
I
$2,463,128$2,356,964 $2,169,587
11.66 oI 11.16%1 10.2711
$2,987,667I $2,858,894� $2,631,614�
I
I 1
$01 $01 $01
September I YEARTO DATE
$1,4S%816I
6.79%
$1,444,497 $21,280,3611
$7,282,256
$12,123
1
$2,466,9161
11.67%
$2,991,534
$5,931,899
$591,155
$603,278
$01 $1,350,35BI
Prepared by Fiscal Services Division 17
Item # 8 D
Parks and Recreation Commission
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of February 19, 2015)
Project ID
Description
Project Category
Start Date
Last Transaction
EstimatedDate
Budget
Expenses to Date
Remaining Budget Percentage Completion
Completion Date
100000002094
ACC Architectural Improvements
Customer Service
11/6/2014
1/31/2015
9/30/2015
$70,000.00
$4,156.25
$65,843.75
5.94%
100000001959
ACC Energy Management Upgrade
Health and Safety
5/28/2014
9/30/2014
12/31/2014
$17,500.00
$8,105.66
$9,394.34
46.32%
100000002084
ACC Kitchen Storage Facility
Regulatory
10/30/2014
10/30/2014
9/30/2016
$13,000.00
$0.00
$13,000.00
0.00%I
100000002115
ACC Water Heater Replacement
Efficiency/Operational Savings
1/20/2015
1/20/2015
6/30/2015
$14,600.00
$0.00
$14,600.00
0,00%I
100000001997
ADD Beach Front Pavillion Roof
Health and Safety
8/5/2014
1/31/2015
12/31/2014
$20,000.00
$14,588.72
$5,411.28
72.94%I
100000001963
ADD Boat Launch Accessible
Customer Service
5/28/2014
5/28/2014
9/30/2015
$55,000.00
$0.00
$55,000.00
0,00%I
100000001845
ADD Campground Pull Thru Sites
Revenue Generation
9/12/2013
2/5/2015
9/30/2014
$248,167.00
$217,607.59
$30,559.41
87.69%I
100000002009
ADD Concrete Sidewalks
Health and Safety
8/22/2014
8/27/2014
9/30/2015
$18,500.00
$18,210.00
$290.00
98.43%I
100000001982
ADD Fishing Docks
Customer Service
7/11/2014
8/31/2014
12/31/2014
$60,000.00
$1,267.07
$58,732.93
2.11%I
100000002095
ADD Fuel Tank Replacement
Regulatory
11/6/2014
11/6/2014
9/30/2015
$65,000.00
$0.00
$65,000.00
0.00%I
100000002117
ADD Maint Bldg Boiler Replace
Efficiency/Operational Savings
1/20/2015
1/20/2015
6/30/2015
$10,200.00
$0.00
$10,200.00
0.00%I
100000002023
ADD Maintenance Yard Paving
Customer Service
9/23/2014
9/23/2014
6/30/2015
$15,0D0.0D
$0.D0
$15,0D0.00
0.00%I
100000000604
ADD Pavilion-Cmpgrd Recreation
Revenue Generation
9/1/2004
1/31/2015
9/30/2015
$417,524.00
$319,908.36
$97,615.64
76.62%I
100000001968
ADM Energy Mgt Upgrade
Health and Safety
6/2/2014
6/2/2014
12/31/2014
$13,750.00
$0.00
$13,750.00
0,00%I
100000002018
CAT Energy Management Upgrade
Efficiency/Operational Savings
9/23/2014
9/23/2014
6/30/2015
$13,900.00
$0.00
$13,900.00
0.00%I
100000001970
GLC Energy Mgt Upgrade
Health and Safety
6/2/2014
6/2/2014
12/31/2014
$19,500.00
$0.00
$19,500.00
0,00%I
100000001825
GLC Interior Renovations
Revenue Generation
7/23/2013
2/6/2015
3/31/2014
$577,404.00
$462,401.30
$115,002.70
80.08%I
100000001962
GLC Parking Lot Imp Design
Regulatory
5/28/2014
1/20/201S
6/30/2015
$27,500.00
$10,897.85
$16,602.15
39.63%I
100000001750
GLG Bridge Replacement #13
Health and Safety
12/3/2012
2/5/2015
6/30/2015
$232,907.00
$112,301.90
$120,605.10
48.22%I
100000001964
GLG Drainage Improv Design
Efficiency/Operational Savings
5/28/2014
5/28/2014
6/30/2015
$18,000.00
$0.00
$18,000.00
0.00%I
100000001807
GLG HVAC Replacement
Efficiency/Operational Savings
5/15/2013
2/6/2015
6/30/2014
$290,939.00
$230,739.92
$60,199.08
79.31%I
100000001847
GLG Irrigation Pond Dredging
Efficiency/Operational Savings
9/17/2013
2/5/2015
9/30/2014
$296,000.00
$292,838.72
$3,161.28
98.93%I
100000001914
GLG Irrigation System Repl Des
Efficiency/Operational Savings
2/11/2014
1/31/2015
12/31/2015
$108,125.00
$82,034.23
$26,090.77
75.87%I
100000001971
GLG Parking Lot Imp Design
Regulatory
6/2/2014
1/20/2015
6/30/2016
$27,500.00
$10,897.84
$16,602.16
39.63%I
100000002086
GRC Concession Remodeling
Revenue Generation
10/30/2014
2/10/2015
9/30/2016
$20,000.00
$6,138.34
$13,861.66
30.69%I
100000002024
GRV Asphalt Safety Path
Health and Safety
9/23/2014
12/23/2014
12/31/2014
$45,000.00
$45,418.00
($418.00)
100.93%I
100000001927
GRV Campground Utility Imp Des
Efficiency/Operational Savings
3/7/2014
2/5/2015
12/31/2018
$42,500.00
$44,776.93
($2,276.93)
105.36%I
100000002012
GRV Play Lot Concession
Regulatory
8/28/2014
12/15/2014
12/31/2014
$250,000.00
$66,924.00
$183,076.00
26.77%
100000001751
GRV Restroom/Shower Section C
Efficiency/Operational Savings
12/3/2012
2/6/2015
9/30/2014
$613,975.00
$588,660.41
$25,314.59
95.88%
100000001332
HGH Boardwalks -Docks -Overlooks
Regulatory
12/8/2009
5/31/2014
9/30/2015
$64,000.00
$49,926.17
$14,073.83
78.01%I
100000001331
HGH Trail Development -Phase 1
Regulatory
12/8/2009
10/31/2014
9/30/2015
$284,200.00
$135,205.80
$148,994.20
47.57%1
100000002116
IND Boat House Boiler Replace
Efficiency/Operational Savings
1/20/2015
1/20/2015
6/30/2015
$12,000.00
$0.00
$12,000.00
0.00%
100000002113
IND Boat Launch
Health and Safety
1/16/2015
1/16/2015
12/31/2015
$60,000.00
$0.00
$60,000.00
0.00%
100000001969
IND Energy Mgt Upgrade
Health and Safety
6/2/2014
6/2/2014
12/31/2014
$14,250.00
$0.00
$14,250.00
0.00%
100000001960
IND Fishing Dock Replacement
Health and Safety
5/28/2014
5/28/2014
6/30/2015
$35,000.00
$0.00
$35,000.00
0.00%
100000002118
IND Maint Bldg Tube Heater
Efficiency/Operational Savings
1/20/2015
1/20/2015
6/30/2015
$8,800.00
$0.00
$8,800.00
0.00%I
Prepared by Fiscal Services Division
18
Project ID Description
100000002011 IND Play Lot Twin Chimneys
100000001891 IND Upper Bush Bdwlk TrlPhslI
100000001966 IND Wood Burning Unit
100000002005 LYC Sidewalk Replacement
100000002021 LYG Boardwalk Replacement
100000001998 LYG Pumphouse Roofing
100000001335 LYP Boardwalks -Docks -Overlooks
100000001753 LYP Pavilion Small Dog Park
100000000983 LYP West Norton Drain Bridge
100000002008 ORN Dog Park Concrete Sidewalk
100000001499 RDD Stormwater Reclaimation
100000002129 RDG Golf Netting
100000002088 RDG LED Entrance Sign
100000001498 RDG Stormwater Reclaimation
100000002019 RDP Energy Management Upgrade
100000002089 RDP LED Entrance Sign
100000001961 RDP Parking Lot Exp Design
10000000202E RDP Removable Raised Flooring
100000002022 RSE Boardwalk North Connector
100000001115 RSE Boardwalks -Docks -Overlooks
100000001114 RSE Trail Development
100000002087 RWC Concession Remodeling
100000001336 RWP Connector Trail
100000001957 RWP Entrance Shade Structure
100000002079 RWP River Pumphouse Restroom
100000001958 RWP Shade Struct Kiddie Area
100000001819 SAC Ellis Barn Improvements
10000000196E SAC Horse earn Bldg K Design
100000002085 5PC Concession Remodeling
100000001999 SPC Concession Roofing
100000001916 SPG Irrigation Sys Repl Des
100000002114 SPG Rental House Furnace
100000001938 WCM LED Entrance Sign
100000002020 WLC Energy Management Upgrade
100000002130 WLG Golf Netting
100000001915 WLG Irrigation Sys Rep] Des
Prepared by Fiscal Services Division
Parks and Recreation Commission
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of February 19, 2015)
Project Category
Regulatory
Health and Safety
Efficiency/Operational Savings
Health and Safety
Health and Safety
Health and Safety
Regulatory
Customer Service
Regulatory
Health and Safety
Efficiency/Operational Savings
Health and Safety
Revenue Generation
Efficiency/Operational Savings
Efficiency/Operational Savings
Revenue Generation
Customer Service
Revenue Generation
Customer Service
Regulatory
Regulatory
Revenue Generation
Regulatory
Customer Service
Customer Service
Efficiency/Operational Savings
Regulatory
Customer Service
Revenue Generation
Health and Safety
Efficiency/Operational Savings
Efficiency/Operational Savings
Efficiency/Operational Savings
Efficiency/Operational Savings
Health and Safety
Efficiency/Operational Savings
Item # 8 D
Start Date
Last Transaction
Estimated
Budget
Expenses to Date
Remaining Budget
Percentage Completion
Date
Completion Date
8/28/2014
11/7/2014
12/31/2014
$39,000.00
$10,121.03
$28,878.97
25.95%
11/15/2013
11/24/2014
3/31/201S
$150,000.00
$34,114.45
$115,885.55
22.74%
5/29/2014
1/9/2015
9/30/2014
$48,500.00
$17,247.35
$31,252.65
35.56%1
8/21/2014
1/31/2015
12/31/2014
$30,000.00
$16,308.00
$13,692.00
54.36%1
9/23/2014
1/31/2015
3/31/2015
$25,000.00
$22,999.87
$2,100.13
91.60%1
8/5/2014
1/31/2015
12/31/2014
$15,000.00
$6,388.69
$8,611.31
42.59%1
12/8/2009
12/15/2014
9/30/201S
$80,000.00
$76,850.17
$3,149.83
96.06%1
12/3/2012
9/5/2014
12/31/2017
$40,000.00
$28,254.00
$11,746.00
70.64%1
1/2/2007
1/16/2015
9/30/2013
$40,000.00
$51,498.4C
($11,498.40)
128.75%
8/22/2014
8/27/2014
9/30/201S
$5,238.00
$4,968.00
$270.00
94.85%
4/28/2011
1/24/2014
9/30/2017
$70,000.00
$20,982.52
$49,017.48
29.98%1
2/4/2015
2/4/2015
3/31/2015
$15,000.00
$0.00
$15,000.00
0.00%
10/30/2014
10/30/2014
9/30/2015
$30,000.00
$0.00
$30,000.00
0.00%1
4/28/2011
1/24/2014
9/30/201S
$70,000.00
$19,818.59
$50,181.41
28.31%1
9/23/2014
9/23/2014
6/30/2015
$14,450.00
$0.00
$14,450.00
0.00%1
10/30/2014
11/6/2014
9/30/2015
$30,000.00
$0.00
$30,000.00
0.00%1
5/28/2014
1/16/2015
6/30/2016
$50,000.00
$27,545.00
$22,455,00
55.09%1
9/23/2014
12/18/2014
12/31/2015
$45,355.00
$41,210,00
$4,145.00
90.86%1
9/23/2014
1/8/2015
3/31/2015
$160,000.00
$104,750.25
$55,249.75
65.47%1
11/28/2007
7/3/2014
9/30/2013
$342,000.00
$231,920.99
$110,079.01
67.81%1
11/28/2007
12/31/2014
9/30/2013
$389,500.00
$130,309.00
$259,191.00
33.46%1
10/30/2014
1/31/201S
9/30/2015
$30,000.00
$8,407.51
$21,592.49
28.03%1
12/8/2009
1/31/201S
12/31/2014
$397,122.00
$362,987.06
$34,134.94
91.40%1
5/28/2014
5/28/2014
12/31/2014
$48,859.42
$0.00
$48,859.42
0.00%1
10/21/2014
10/21/2014
9/30/2016
$12,000.00
$0.00
$12,000.00
0.00%1
5/28/2014
5/28/2014
9/30/2014
$80,209.80
$0.00
$80,209.80
0.00%1
6/5/2013
11/7/2014
9/30/2014
$643,056.00
$591,987.77
$51,068.23
92.06%1
5/28/2014
2/5/2015
9/30/2015
$20,000.00
$16,046.45
$3,953.55
80.23%
10/30/2014
10/31/2014
9/30/2016
$20,000.00
$1,126.00
$18,874.00
5.63%
8/5/2014
2/9/2015
12/31/2014
$65,000.00
$33,324.12
$31,675.88
51.27%
2/11/2014
1/31/201S
12/31/2015
$116,869.00
$86,264.78
$30,604.22
73.81%
1/20/2015
1/20/2015
6/30/2015
$9,300.00
$0.00
$9,300.00
0.00%
3/24/2014
10/24/2014
9/30/2014
$40,000.00
$37,757.80
$2,242.20
94.39%1
9/23/2014
9/23/2014
6/30/2015
$18,200.00
$0.00
$18,200.00
0.00%1
2/4/2015
2/4/2015
3/31/2015
$15,000.00
$0,00
$15,000.00
0.00%1
2/11/2014
1/31/201S
12/31/2015
$179,720.00
$147,250.22
$32,469.78
81.93%1
19
Project ID Description
100000001757 WTR Dog Park Fence
100000001756 WTR Dog Park Site Work
100000002017 WTR Energy Management Upgrade
100000002013 WTR Expanded Maintenance Yard
100000002083 WTR Office Ren Ernst House
' 100000002080 WWC Concession Remodeling
Illustrative Net Position - Unrestricted
Operating Reserve
FY2015 Capital Equipment
FY2015 Planned Use of Balance:
Depreciation
Operating Subsidy
Total Planned Use of Fund Balance
Parks and Recreation Commission
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of February 19, 2015)
Last Transaction Estimated
Project Category
Start Date
Budget
Date
Completion Date
Revenue Generation
12/3/2012
12/3/2012
12/31/2017
$20,000.00
Revenue Generation
12/3/2012
3/15/2013
12/31/2017
$30,000.00
Efficiency/Operational Savings
9/23/2014
9/23/2014
6/30/2015
$13,850.00
Efficiency/CperationalSavings
8/28/2014
8/28/2014
12/31/2014
$15,000.00
Regulatory
10/30/2014
10/30/2014
9/30/2015
$60,000.00
Revenue Generation
10/21/2014
2/5/2015
9/30/2016
$20,000.00
$7,642,970.22
Active CIP Projects - Budget
Capital Reserve/Amount Available for Capital Improvement and Capital Equipment
$3,408,400.00
$937,891.00
Proiects Closed in FY2015
100000000867 ORN Pavilion -Dog Park
$
251,462.76
100000001752 HGHParkingLot- Central
$
182,165.16
100000001826 ACC Interior Renovations
$
571,916.85
100000001881 ACC Roof Replacement
$
657,232.13
100000001927 GRV Campground Utility Imp Des
$
1,507,141.00
100000001967 GRV Roadway Putt Putt Light
$
19,310.84
100000002007 ADD Asphalt Trail
$
38,216.00
100000002096 ACC Entrance Drive Replacement
$
92,245.10
Total Projects Closed in FY2015
Total Net Position - Unrestricted as of January 31, 2015 (Unaudited)
Prepared by Fiscal Services Division
Item # 8 D
Expenses to Date Remaining Budget Percentage Completion
$0.00
$20,000.00
0.00%1
$4,597.00
$25,403.00
15.32%1
$0.00
$13,850.00
0.00%1
$0.00
$15,000.00
0.00%1
$0.00
$60,000.00
0.00%1
$11,090.00
$8,910.00
55.45%1
$4,869,030.08
$2,773,940.14
Amount
Percentage of Total
$5,750,000.00
21.11%
$594,663.81
2.18%
$4,346,291.00
15.96%
$7,642,970.22
28.06%
$5,582,572.13
20.50%
$ 3,319,689.84 12.19%
$27,236,187.00 100.00%
20
Item # 8 E
Commission Approval Schedule for Capital and Maintenance Projects
(REVISED February 12, 2015 - Pending and Subject to change)
• March, 2015
o Waterford/Springfield Oaks — Greenhouse Operational Lease (Final Approval)
• April, 2015
o Red Oaks Nature Center— Parking Lot ($525,000) (Conceptual Approval)
o Addison Oaks — Kitchen Storage Unit (Conceptual Approval)
• May, 2015
o Catalpa Oaks — Recreation Fields/Irrigation Design ($150,000) (Engineering RFP Approval)
o Springfield Oaks Activity Center — 4-H Covered Arena Construction (Bldg. K) ($200,000) (Conceptual Approval)
• June, 2015
o Glen Oaks Golf Course & Conference Center— Parking Lot Design ($620,000) (Construction Approval)
o Addison Oaks — Kitchen Storage Unit (Construction Approval)
o Independence Oaks — Connector Trail — Interlocal Agreement (General Approval)
o Red Oaks —Trail Easement Agreement (General Approval)
• July, 2015
o Red Oaks Water Park — Wave Equipment ($325,000) (Conceptual Approval)
• August, 2015
o Red Oaks Nature Center— Parking Lot ($525,000) (Construction Approval)
—Construction Contingent upon the City of Madison Heights approval
o Red/Waterford/Groveland Oaks — Concession Remodel — Phase II ($90,000) (Conceptual Approval)
o Springfield Oaks Activity Center — 4-H Covered Arena Construction (Bldg. K) ($200,000) (Construction Approval)
o Red Oaks Water Park — Wave Equipment ($325,000) (Construction Approval)
21
Item # 8 F
Cost
Center
ACC
ADM
ADM
ADM
ADM
ADM
ADM
ADM
ADM
ADM
G LG
RWP
RWP
Totals
Oakland County Parks and Recreation Commission
Maintenance Projects under $100,000
BUDGET TO ACTUAL EXPENSE REPORT
(as of February 13, 2015)
Title
Budget Amount
Expended Amount
Variance
(Budget -Expended)
Stucco Repair
$
20,000
$
20,000
Pavement Maintenance Program*
$
150,000
I $ 6,577
$
143,423
Carpet/Flooring Management Program*
$
150,000
I $ 464
$
149,536
Interior/Exterior Painting Program*
$
120,000
( $ 41,332
$
78,668
Window/Door Replacement Program*
$
120,000
I $ 25,471
$
94,529
Tree Planting Program*
$
125,000
I
$
125,000
Natural Resource Program*
$
335,000
I $ 420
$
334,580
ADA Transition Program*
$
350,000
I $ 464
$
349,536
Electronic Entry Gates - Park -wide study/design
$
30,000
I
$
30,000
Dog Park Development - Design
$
27,500
i
$
27,500
Exterior Stone Repair
$
10,000
(
$
10,000
Operational Signage
$
20,000
$
20,000
Wave Pool - Structural Assessment/Repair
$
25,000
$
25,000
$ $ - $
$ ($ $
$ 1,482,500 I $ 74,729 $ 1,407,771
* Program amount is listed over $100,000, however this covers multiple project locations.
5%
2/2S/2015
22
Lf 1l.n1W_1 L�I�1��1�� ���'1". �� � ►�
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 8 G
PLANNING &RESOURCE DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Becky Stepp, Project Advisor for Planning & Resource Development
Submitted: March 2, 2015
Subject: FY 2015 1 st Quarter Contributions Report
INTRODUCTION AND HISTORY
Attached is the FY 2015 1st Quarter report for contributions received from October 1, 2014 through
December 31, 2014.
ATTACHMENTS
- FY 2015 1 st Quarter Contributions Report
STAFF RECOMMENDATION
The staff recommends the Commission receive and file this information.
MOTION
Move to receive and file the FY 2015 1" Quarter Contributions Report.
23
Item # 8 6
OAKLAND COUNTY PARKS & RECREATION COMMISSION
FY 2015 1st Quarter Report for Contributions (Donations) - October 1, 2014 - December 31, 2014
1:11 iiiiiiiili;ii
Allen
111111
ADM
Pontiac Heritage Signs Installation Support
West Construction Services $500.00
ADM
Commemorative Brick Contribution
James Houston for Bruck Duncan $60.00
ADM
Commemorative Brick Contribution
James Houston for Bruck Duncan $60.00,
ADM
Commemorative Brick Contribution
James Houston for Bruck Duncan $60.00
ADM
Motor Citizens Volunteer Services Day
Chrysler Foundation $500.00
Administration Sub -Total
$1,180.00
ORN
Commemorative Bench -Bark Park Bob
Breakfast Club - Orion Oaks $500.00
ORN
Contribution in recognition of FS cust service
Anonymous Customer $5.00
Orion Oaks Park Sub -Total
$505.00
REC
Nature Center Program
Tuning Your Tot Contribution $5.00
REC
Nature Center Program
Tuning Your Tot Contribution $5.00
REC
Nature Center Program
Tuning Your Tot Contribution $5.00
REC
Nature Center Program
Tuning Your Tot Contribution $5.00
REC
Nature Center Program
Tuning Your Tot Contribution $5.00
REC
Nature Center Program
Tuning Your Tot Contribution $5.00
REC
Nature Center Program
Tuning Your Tot Contribution $10.00
REC
Adaptive Recreation Program
Portia Fields -Anderson $25.00
Recreation Programs & Services Sub -Total
$65.00
RDP
Red Oaks Nature Center
Contribution for Animal Feed $2.00
RDP
Red Oaks Nature Center
Contribution for Animal Feed $5.00
RDP
Santa Program
General Contribution $3.00
Red Oaks Park Sub -Total
$10.00
SPG
Commemorative Bench Program
Linda DeHetre for Dennis DeHetre $1,040.00
Springfield Oaks Golf Course Sub -Total
$1,040.00
WLG
Commemorative Bench Program
Nancy Holland for Ronald Holland $1,000.00
White Lake Oaks Golf Course Sub -Total
000.00
$1,
Grand Total $3,800.00
24
1o1G1 JING1►1R1kelliN1a/ �_1.i ► M
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 8 H
PLANNING & RESOURCE DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Becky Stepp, Project Advisor for Planning & Resource Development
Submitted: February 26, 2015
Subject: FY 2015 1st Quarter Temporary Use Permit Report
INTRODUCTION AND HISTORY
Attached is the FY 2015 1st Quarter report for Temporary Use Permits from October 1, 2014 through
December 31, 2014.
ATTACHMENTS
- FY 2015 1st Quarter Temporary Use Permit Report
STAFF RECOMMENDATION
The staff recommends the Commission receive and file this information.
MOTION
Move to receive and file the FY 2015 1st Quarter Temporary Use Permit Report.
25
Item # 8 H
OAKLAND COUNTY PARKS & RECREATION COMMISSION
FY 2015 1st Quarter Report for Temporary Use Permit Revenue - October 1, 2014 - December 31, 2014
IND Commercial Photography Arace Photographic No $250.00
Independence Oaks Park SubTotal
ORN Commercial Filming & Production Crown City Pictures No $25,000.00
Lyon Oaks Park Sub, -Total
WCIVI Oktoberfest Event - A Celebration of Local Abundance Leadership Oakland Yes $800.00
Waterford Oaks County Market Sub -Total
$250.00
$25,000.00
$800.00
FY2015 1st Quarter Temporary Use Permit Revenue Grand Total $26,050.00
26
LO�1_1►1>JJkgIR141q1w1►�r1 �_I �� ►��
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 8 1
PLANNING & RESOURCE DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Becky Stepp, Project Advisor for Planning & Resource Development
Submitted: February 26, 2015
Subject: FY 2015 1st Quarter Sponsorship Report
INTRODUCTION AND HISTORY
Attached is the FY 2015 1st Quarter report for Sponsorships from October 1, 2014 through December 31, 2014.
ATTACHMENTS
- FY 2015 1st Quarter Sponsorship Report
STAFF RECOMMENDATION
The staff recommends the Commission receive and file this information.
MOTION
Move to receive and file the FY 2015 1st Quarter Sponsorship Report.
27
Item # 8 1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
FY 2015 1st Quarter Report for Sponsorship Revenue - October 1, 2014 - December 31, 2014
Center
ADM
Project136dget
FY2015 Community Stewardship Initiative
Oakland Parks Foundation $10,000.00
.
ADM
Dixie Gully Run II -Special Event
Szott Auto Group $2,000.00
ADM
Dixie Gully Run II - Special Event Vendor
Ironman Offroad $100.00
ADM
Dixie Gully Run II -Special Event
MotorCity Power Sports $1,500.00
ADM
Dixie Gully Run 11 - Special Event Vendor
America's Most Wanted $100.00
Administration Sub -Total
$13,700.00
LYP
FY2015 Howl-O-Ween Dog Park Event
Canine College $500.00
Lyon Oaks Park Sub -Total
$500.00
REC
Get Outdoors Oakland - Special Event
Oakland County Credit Union $2,500.00
REC
Nature at Night - Special Event
Oakland County Credit Union $800.00
REC
Happy Halloween Hayrides - Special Event
Oakland County Credit Union $1,700.00
Recreation Programs & Services Sub -Total
$5,000.00
WCM
FY2015 Destination 4-H Special Event
Genisys Credit Union $500.00
Waterford Oaks County Market Sub -Total
$500.00
FY2014 4th Quarter Sponsorship Revenue Grand Total $19,700.00
28
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2014 AGENDA ITEM NO. 8 J
ADMINISTRATION - BUSINESS OPERATIONS
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Phil Castonia, Chief of Business Operations
Submitted: March 4, 2015
Subject: FY2015 1 st Quarter Purchasing Activity Report
INTRODUCTION AND HISTORY
In 2008 as part of the Strategic Master Plan the Commission requested regular updates from the staff about
the purchasing activity for the previous quarter.
Today staff will present a quarterly status update on the Purchasing Activity from the 15t quarter of Fiscal Year
2015 for the Parks and Recreation Department.
ATTACHMENTS
- 1st Quarter Fiscal Year 2015 Parks Purchasing Activity Report (October 1 — December 31, 2014)
STAFF RECOMMENDATION
Staff recommends the Commission receive and file this information.
MOTION
Move to receive and file FY2015 1st Quarter Purchasing Activity Report.
29
Item #8J
Oakland County Parks Quarterly Procurement Report 10-01-2014 thru 12-31-2014
Start Date Bid Event # D Description
0
m
07/08/14 3155 12/3 White Lake and Lyon Oaks
Golf Operations
Awarded Vendor Contract Parks Estimated o
PO / Contract Purchase (NTE) Not to Contract Usage N Z
Award Date Number or P- Order/P-Card Amount of Multi Notes ' o
Exceed m
Name City Card Amount Department m a
in Amounts Lz
Contracts }
10/16/14
3118
11/6
Mobile Zip Line
Extreme Engineering
Penryn
CA
12/10/14
237733
$ 86,951.60
10/23/14
3137
11/24
BMX Sanctioning
American Bicycle
Gilbert
AZ
12/12/14
4297
$15,000.00
Association
11/10/15
3161
1/2
Parks Trailers
American Trailer Mart
Waterford
MI
01/02/15
238763
$ 13,988.00
11/26/14
3182
12/16
Inflatable Bungee Run
Moonwalk
Livonia
MI
01/09/15
239121
$ 2,250.00
USA/Tonda Corp
09/17/14
003090A
10/30
Waterford Oaks Master Plan
Orchard, Hiltz,
Livonia
MI
01/30/15
4335
$10,000,00
McCliment
09/17/14
003090B
10/30
Waterford Oaks Master Plan
Russel Design
Northville
MI
01/30/15
4336
$10,000.00
09/17/14
003090C
10/30
Waterford Oaks Master Plan
Landscape Architects
Lansing
Ml
01/30/15
4337
$10,000.00
and Planners
SNG NO
AJK Yes
AJK Yes
AJK Yes
AJK Yes
AJK Yes
AJK Yes
AJK Yes
30
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 8 K
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Jeffrey Phelps, Parks and Recreation Fiscal Coordinator
Submitted: March 2, 2015
Subject: FY2015 Salary and Fringe Benefit Allocation Budget Amendment
INTRODUCTION AND HISTORY
FY2015 Budget amendment allocates salaries and fringe benefits to cost centers based on a proration of
actual FY2014 activity. Due to the seasonality of the park system and the length of the budget preparation
cycle, the timeliness of this proration will provide greater budget -to -actual accuracy.
MOTION
Move to approve FY2015 budget amendment to allocate Salaries and Fringe Benefits to cost centers as
indicated on the attached amendment.
31
Item #8K
SCHEDULE B
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2015 FIRST QUARTER BUDGET AMENDMENTS
PROPRIETARY / SPECIAL REVENUE FUNDS
FY 2015
ACCOUNT NUMBER AMENDMENTS
PROPRIETARY / SPECIAL REVENUE FUNDS - SELF BALANCING AMENDMENTS
Dept ID Program Acct Fund Aff Oper Unit Account Name
Parks and Recreation Fund (50800)
Revenues
Total Revenues
$
-
Exi)enditures
1020601
182040
702010
Salaries
$
74,819.00
1020658
182050
702010
Salaries
$
68,541.00
1020658
182080
702010
Salaries
$
81,620.00
5060101
160000
702010
Salaries
$
(6,355,042.00)
5060326
160010
702010
Salaries
$
199,621.00
5060326
160015
702010
Salaries
$
126,648.00
5060327
160010
702010
Salaries
$
234,193.00
5060327
160015
702010
Salaries
$
165,083.00
5060328
160010
702010
Salaries
$
165,620.00
5060328
160015
702010
Salaries
$
106,174.00
5060330
160010
702010
Salaries
$
175,200.00
5060330
160015
702010
Salaries
$
115,650.00
5060356
160010
702010
Salaries
$
240,853.00
5060356
160015
702010
Salaries
$
151,237.00
5060417
160044
702010
Salaries
$
32,493.00
5060426
160044
702010
Salaries
$
9,452.00
5060427
160044
702010
Salaries
$
6,261.00
5060430
160044
702010
Salaries
$
3,896.00
5060456
160044
702010
Salaries
$
18,135.00
5060540
160500
702010
Salaries
$
89,633.00
5060715
160070
702010
Salaries
$
490,084.00
5060720
160070
702010
Salaries
$
470,971.00
5060724
160070
702010
Salaries
$
83,883.00
5060725
160070
702010
Salaries
$
467,410.00
5060729
160070
702010
Salaries
$
25,080.00
5060732
160070
702010
Salaries
$
77,958.00
5060735
160070
702010
Salaries
$
178,240.00
5060751
160070
702010
Salaries
$
39,030.00
5060755
160070
702010
Salaries
$
91,605.00
5060760
160070
702010
Salaries
$
11,859.00
5060765
160070
702010
Salaries
$
11,509.00
5060805
160210
702010
Salaries
$
619,036.00
5060831
160210
702010
Salaries
$
582,957.00
5060837
160210
702010
Salaries
$
383,071.00
5060845
160210
702010
Salaries
$
37,020.00
5060870
160210
702010
Salaries
$
17,732.00
5060910
160430
702010
Salaries
$
702,468.00
1020601
182040
722740
Fringe Benefits
$
30,433.00
1020658
182050
722740
Fringe Benefits
$
27,879.00
1020658
182080
722740
Fringe Benefits
$
33,199.00
5060101
160000
722740
Fringe Benefits
$
(2,584,947.00)
5060326
160010
722740
Fringe Benefits
$
81,197.00
32
Item #8K
SCHEDULE B
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2015 FIRST QUARTER BUDGET AMENDMENTS
PROPRIETARY / SPECIAL REVENUE FUNDS
FY 2015
ACCOUNT NUMBER AMENDMENTS
PROPRIETARY / SPECIAL REVENUE FUNDS - SELF BALANCING AMENDMENTS
Dept ID Program Acct Fund Aff Oper Unit Account Name
5060326
160015
722740
Fringe
Benefits
$
51,515.00
5060327
160010
722740
Fringe
Benefits
$
95,259.00
5060327
160015
722740
Fringe
Benefits
$
67,149.00
5060328
160010
722740
Fringe
Benefits
$
67,367.00
5060328
160015
722740
Fringe
Benefits
$
43,187.00
5060330
160010
722740
Fringe
Benefits
$
71,264.00
5060330
160015
722740
Fringe
Benefits
$
47,041.00
5060356
160010
722740
Fringe
Benefits
$
97,968.00
5060356
160015
722740
Fringe
Benefits
$
61,517.00
5060417
160044
722740
Fringe
Benefits
$
13,217.00
5060426
160044
722740
Fringe
Benefits
$
3,844.00
5060427
160044
722740
Fringe
Benefits
$
2,547.00
5060430
160044
722740
Fringe
Benefits
$
1,585.00
5060456
160044
722740
Fringe
Benefits
$
7,376.00
5060540
160500
722740
Fringe
Benefits
$
36,459.00
5060715
160070
722740
Fringe
Benefits
$
199,344.00
5060720
160070
722740
Fringe
Benefits
$
191,570.00
5060724
160070
722740
Fringe
Benefits
$
34,120,00
5060725
160070
722740
Fringe
Benefits
$
190,121.00
5060729
160070
722740
Fringe
Benefits
$
10,202.00
5060732
160070
722740
Fringe
Benefits
$
31,710.00
5060735
160070
722740
Fringe
Benefits
$
72,500.00
5060751
160070
722740
Fringe
Benefits
$
15,876.00
5060755
160070
722740
Fringe
Benefits
$
37,261.00
5060760
160070
722740
Fringe
Benefits
$
4,824.00
5060765
160070
722740
Fringe
Benefits
$
4,681.00
5060805
160210
722740
Fringe
Benefits
$
251,796.00
5060831
160210
722740
Fringe
Benefits
$
237,120.00
5060837
160210
722740
Fringe
Benefits
$
155,816.00
5060845
160210
722740
Fringe
Benefits
$
15,058.00
5060870
160210
722740
Fringe
Benefits
$
7,213.00
5060910
160430
722740
Fringe
Benefits
$
285,732.00
Total Expenditures
$
-
S;
-
WHEREAS a Parks and Recreation budget amendment is recommended to approve the allocation of the
FY2015 Salary and Fringe Benefit budget based on FY2014 actual activity.
33
Lo�_L/IA_1►I-mike1y1►1\1 �:1'.I ,
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: March 4, 2015
Subject: Reschedule June 9, 2015 OCPR Commission Date
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 9 A
ADMINISTRATION
The June 9, 2015, OCPR Commission date is the same time as the Special Park Districts Forum. The
Michigan Department of Natural Resources, Huron Clinton Metroparks Authority and Oakland County Parks
and Recreation will be sponsoring this event and Oakland County Parks and Recreation will be coordinating
activities at Addison Oaks on June 9, 2015. As many OCPR staff members are involved in these events and
the Commission is also invited to attend, it is recommended the Commission reschedule the June 9, 2015,
OCPR Commission meeting date to Tuesday, June 16, 2015 at 9:00 a.m.
If this change, is approved the June 2015 Executive Committee meeting will also be rescheduled from
Tuesday, June 23, 2015 to Wednesday, June 24, 2015 at 10:00 a.m.
MOTION
Move to reschedule the June 2015 OCPR Commission meeting date from Tuesday, June 9, 2015 at
2:00 p.m. to Tuesday, June 16, 2015 at 9:00 a.m.
34
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 9 B
ADMINISTRATION - BUSINESS OPERATIONS
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Phil Castonia, Chief of Business Operations
Submitted: February 26, 2015
Subject: Amendment to License Agreement — SBA Steel LLC (Addison Oaks Communications Tower)
INTRODUCTION AND HISTORY
Oakland County Parks and Recreation Commission and Sprint Spectrum, LP, entered into an unrecorded
License Agreement, dated April 22, 2004. The license agreement was then bought out on November 13, 2009
by SBA Steel LLC and ultimately assigned to Licensee pursuant to a Memorandum of Assignment recorded
November 26, 2013, for Licensee's use of the Site located at 998 Lake George Road, Leonard, MI 48367.
The original term of the Agreement was five (5) years commencing on September 27, 2004, and ending on
September 26, 2009, with three (3) renewal terms of five (5) years each and ending on September 26, 2024.
This Agreement allows for the license to be extended for four (4) additional successive terms of five (5) years
(20 years total). Upon full execution of the Amendment, SBA shall pay to the Oakland County Parks a onetime
payment of Five Thousand Dollars ($5,000.00). Commencing on September 27, 2019, and each anniversary of
such date thereafter, Owner's License Fee and Co -Location Fee shall increase three percent (3%). All
escalations provided herein, shall be in lieu of and not in addition to any escalations currently provided in the
Agreement.
The previous agreement was to increase the fee by 15% every 5 years. Analysis done on the previous
payment terms versus the new ones negotiated will net Oakland County Parks an additional $90,269.00 over
the 20 years. Total revenue of this lease from September 27, 2019 to September 2043 is $1,197,749.00.
ATTACHMENTS
• Resolution approving the Amendment to License Agreement with SBA Steel LLC
• Amendment to License Agreement with SBA Steel LLC
STAFF RECOMMENDATION
The staff recommends approving the attached Amendment to License Agreement with SBA Steel LLC for the
Addison Oaks Communications Tower.
MOTION
Move to approve the proposed resolution approving the Amendment to License Agreement
with SBA Steel, LLC regarding the Communications Tower at Addison Oaks, and forward it to the
Oakland County Board of Commissioners for final approval.
35
MISCELLANEOUS RESOLUTION
IN RE: Recommendation of Approval; Amendment to License Agreement with SBA Steel LLC for
the Communications Tower at Addison Oaks County Park
To the Oakland County Parks and Recreation Commission
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission contracted with Sprint Spectrum, LP
to construct, own, operate and maintain a communications tower at Addison Oaks County Park (M.R.
#04088); and
WHEREAS the License Agreement was purchased by SBA Steel LLC on November 13, 2009; and
WHEREAS an amendment to the License Agreement has been proposed which would grant an extension
for four (4) additional successive terms of five (5) years (20 years total). Upon full execution of the
Amendment, SBA shall pay to the Oakland County Parks and Recreation Commission a one-time
payment of Five Thousand Dollars ($5,000). Commencing on September 27, 2019, and each anniversary
of such date thereafter, Owner's License Fee and Co -Location Fee shall increase three percent (3%). All
escalations provided therein shall be in lieu of and not in addition to any escalations currently provided in
the Agreement. Total revenue of this lease from September 27, 2019 to September 2043 is $1,197,749,
and
WHEREAS Corporation Counsel has reviewed and/or prepared all necessary documents related to the
Amendment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
recommends the Oakland County Board of Commissioners approve the Amendment to the License
Agreement between SBA Steel LLC and the Oakland County Parks and Recreation Commission.
Date:
Moved by:
Supported by:
Ayes:
Nays:
36
Prepared by: Karen Mello
After recording return to: Khreshmore Spence
SBA Network Services, LLC
5900 Broken Sound Parkway, NW. 3rd Floor
Boca Raton, FL 33487-2797
'Ph: 1-800-487-7483 ext. 7795
Parcel ID: 05-33-100-004; 05-33-200-001
MEMORANDUM AND AMENDMENT TO LICENSE AGREEMENT
THIS MEMORANDUM AND AMENDMENT TO LICENSE AGREEMENT
("Memorandum and Amendment") is executed this day of , 2015, by
and between the COUNTY OF OAKLAND, A MUNICIPAL AND CONSTITUTIONAL
CORPORATION, located at 1200 North Telegraph Road, Pontiac, MI 48341, acting by and
through its statutory agent, the OAKLAND COUNTY PARKS AND RECREATION
COMMISSION, ("Owner") and SBA STEEL LLC, a Florida limited liability company,
having a principal office located at 5900 Broken Sound Parkway, NW, Boca Raton, Florida
33487-2797 ("Licensee").
WIIEREAS, Owner and Sprint Spectrum, LP, entered into an unrecorded License
Agreement, dated April 22, 2004, that was assigned pursuant to an Assignment and Transfer
Agreement recorded September 21, 2009, in Liber 41493, Page 749 and further assigned
pursuant to an Assignment and Assumption of Lease recorded November 13, 2009, in Liber
41620, Page 264, and ultimately assigned to Licensee pursuant to a Memorandum of
Assignment recorded November 26, 2013, in Liber 46577, Page 413, all of the Register of
Deeds of Oakland County, Michigan (collectively, "Agreement") for Licensee's use of the Site
located at 998 Lake George Road, Leonard, MI 48367 more particularly described in the
attached Exhibit "A"; and
MI46787-A/Addison Oaks County Park 1
37
WHEREAS, the original term of the Agreement was five (5) years commencing on
September 27, 2004, and ending on September 26, 2009, with three (3) renewal terms of five
(5) years each and ending on September 26, 2024.
WHEREAS, Owner and Licensee desire and intend to amend and supplement the
Agreement as provided herein; and
NOW, THEREFORE, the Parties agree to amend the Agreement as follows:
Section 3. Term, of the Agreement is amended to include the following:
Subsection 3.2. In addition to the Renewal Terms as referenced in the Agreement,
the Agreement may be extended for four (4) additional successive terms of five (5)
years (each an "Additional Renewal Term"). Each Additional Renewal Term shall
be deemed automatically extended, unless Licensee notifies Owner of its intention
not to renew the Agreement prior to the commencement of the succeeding
Additional Renewal Term. The first Additional Renewal Term shall commence on
September 27, 2024 ("Additional Renewal Term Commencement Date"), upon the
expiration of the Renewal Term expiring on September 26, 2024.
I Section 4.7. Fee, of the Agreement is amended as follows:
Commencing on September 27, 2019, and each anniversary of such date thereafter,
Owner's License Fee and Co -Location Fee shall increase three percent (3%). All
escalations provided herein, shall be in lieu of and not in addition to any
escalations currently provided in the Agreement.
Section 19. Notices, of the Agreement is amended as follows:
If to Licensee:
SBA Steel LLC
Attn: Site Administration
5900 Broken Sound Parkway, NW
Boca Raton, FL 33487-2797
Re: MI46787-A/Addison Oaks County Park
The Agreement is hereby amended to include Section 33. Rizht of First Refusal,
as follows:
If at any time during the term of the Agreement, Owner receives a bona fide
written offer from a third person (the "Offer") to sell, assign, convey, lease, factor
or otherwise transfer or create any interest in the current or future License Fee, this
Agreement, or the Site, which Owner desires to accept, Owner shall first give
Licensee written notice (including a copy of the proposed contract) of such Offer
prior to becoming obligated under such Offer, with such notice giving Licensee the
right to acquire the interest described in the Offer on the terms set forth in the
Offer. Licensee shall have a period of thirty (30) days after receipt of Owner's
notice and terms to exercise Licensee's right of first refusal by notifying Owner in
MI46787-A/Addison Oaks County Park 2
38
writing. If Licensee has not exercised its right of first refusal in writing to Owner
within such thirty (30) day period, the Offer will be deemed rejected.
5. Upon full execution of this Amendment, Licensee shall pay to the Owner a one-
time payment of Five Thousand and no/100 Dollars ($5,000.00).
6. Capitalized terms not defined in this Memorandum and Amendment will have the
meaning ascribed to such terms in the Agreement.
7. This Memorandum and Amendment will be governed by and construed and
enforced in accordance with the laws of the state in which the Parent Parcel is
located without regard to principles of conflicts of law.
8. Except as specifically set forth in this Memorandum and Amendment, the
Agreement is otherwise unmodified and remains in full force and effect and is
hereby ratified and reaffirmed. In the event of any inconsistencies between the
Agreement and this Memorandum and Amendment, the terms of this
Memorandum and Amendment shall take precedence.
Owner represents and warrants to Licensee that the Owner is the sole owner in fee
simple title to the Site and easements and the Owner's interest under the
Agreement and that consent or approval of no other person is necessary for the
Owner to enter into this Memorandum and Amendment.
10. This Memorandum and Amendment may be executed in one or more counterparts,
and by the different parties hereto in separate counterparts, each of which when
executed shall be deemed to be an original but all of which taken together shall
constitute one and the same Agreement.
11. Licensee shall have the right to record this Memorandum and Amendment.
[The remainder of this page is intentionally left blank. Signatures to follow.]
MI46787-A/Addison Oaks County Park 3
39
IN WITNESS WHEREOF, the parties have executed this Memorandum and
Amendment as of the day and year first above written.
WITNESSES:
Print Name:
STATE OF MICHIGAN
COUNTY OF
OWNER:
OAKLAND COUNTY PARKS AND
RECREATION COMMISSION, a statutory
agent of the county of Oakland, a Michigan
constitutional corporation
By:
Michael J. Gingell, Chairperson, Oakland
County Board of Commissioners
Acknowledged by Micheal J. Gingell, Chairperson, Oakland County Board of Commissioners
before me on the day of 2015.
Signature
Printed name
Notary public, State of Michigan, County of
My commission expires
MI46787-A/Addison Oaks County Park 4
40
WITNESSES:
Print Name:
Print Name:
STATE OF FLORIDA
COUNTY OF PALM BEACH
LICENSEE:
SBA STEEL LLC, a Florida limited liability
company
By:
Alyssa Houlihan
Vice President, Site Leasing
The foregoing instrument was acknowledged before me on the day of
, 2015, by Alyssa Houlihan, Vice President, Site Leasing of SBA Steel LLC,
a Florida limited liability company, on behalf of the company and who is personally known to
me.
Notary Public
Print Name:
My Commission Expires:
(NOTARY SEAL)
MI46787-AlAddison Oaks County Park
5
41
EXHIBIT `A'
Legal description to be incorporated upon receipt of final survey.
SITE LEGAL DESCRIPTION
All that part ofthe Northwest 1/4 of Section 33, Town 5 North, Range l l East, Addison Township,
Oakland County, Michigan, described as; Commencing at the Northwest corner of said Section 33;
thence South 01'53145" East 2537.09 feet along the West line of said Section 33, thQaw North
8901653" East 224.87 feet TO THE PLACE OF BEGINNING OF THIS DESCRIPTION; thence
North 00043107" West 75.00 feet; thence North 89° 16'53" East 75.00 feet; thence South 00°43'07"
East 75.00 feet; thence South 89°16'53" West 75.00 feet to the place of beginning of this description.
EXHIBIT B
INGRESS AND EGRESS LEGAL DESCRIPTION
A 20.00 foot wide license in that part of the Northwest 1 /4 of Section 33, Town 5 North, Range 11
East, Addison Township, Oakland County, Michigan, the centerline of which is described as;
Commencing at the Northwest corner of said Section 33; thence South 01*5345" East 2537.09-feet
along the West line of said Section 33; thence North 89116'53" Fast 224.87 feet; thence North
00043'07" West 25.00 feet TO THE PLACE OF BEGINNING OF THIS CENTERLINE
DESCRIPTION; thence'North 87°21'16" West 108.16 feet; thence North 32014'49" West 74.56 feet;
thence North 00°25'56" East 95.35 feet; thence Westerly 26.57 feet along a 16.77 foot radius curve to
the left the chord ofwhich beaxs North 44057'36" West 23.89 feet; thence South 99038153" West 34.43
feet to the Westerly right of way Tine of Lake George Road, for the place of ending of this centerline
description.
MI46787-A/Addison Oaks County Park
31
42
Addison Oaks Telecom Tower Site Lease Extension
15% escalator every 5 years & 3% every year based on the lease going to 2044
With the 3% starting in 2019
1 15% 3%
1 Payment date every 5 vears every vear
September 27, 2019
32,851.00
32,851.00
September 27, 2020
I 32,851.00
33,837.00
September 27, 2021
I 32,851.00
34,852.00
September 27, 2022
32,851.00
35,898.00
September 27, 2023
32,851.00
I 36,975.00
September 27, 2024
37,779.00
I 38,084.00
September 27, 2025
I 37,779.00
39,227.00
September 27, 2026
I 37,779.00
40,404.00 l
September 27, 2027
I 37,779.00
41,616.00
September 27, 2028
I 37,779.00
I 42,864.00
September 27, 2029
43,446.00
I 44,150.00
September 27, 2030
43,446.00
I 45,475.00
September 27, 2031
43,446.00
46,839.00
September 27, 2032
43,446.00
48,244.00
September 27, 2033
43,446.00
49,691.00
September 27, 2034
I 49,963.00
I 51,182.00
September 27, 2035
I 49,963.00
I 52,717.00
September 27, 2036
49,963.00
54,299.00
September 27, 2037
49,963.00
55,928.00
September 27, 2038
49,963.00
I 57,606.00
September 27, 2039
I 57,457.00
I 59,334.00
September 27, 2040
I 57,457.00
61,114.00
September 27, 2041
I 57,457.00
62,947.00
September 27, 2042
I 57,457.00
I 64,835.00
September 27, 2043
I 57,457.00
66,780.00
Total
1,107,480.00
1,197, 749.00
Additional Revenue
90,269.00
43
l log IRme ��►��1 �_I;�'►��
MARCH 10, 2015
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 9 Cr1
PARK OPERATIONS — NORTH DISTRICT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
James C. Dunleavy, Chief of Parks Operations— North District
Submitted: March 4, 2015
Subject: Request to Purchase Wood Chipper
INTRODUCTION AND HISTORY
The Oakland County Parks Operations staff and Facility Staff received the approval from the Parks
Commission to replace our existing wood chipper. With the increase in the number of hazardous trees to be
removed, the demand on this equipment has increased. The existing wood chipper is over 20 years old and
has many failing structural components. If this purchase is approved the existing chipper will be sent to the
Spring County Auction or kept as a backup.
The new wood chipper will have a two year warranty and is expected to last 15 years.
Staff has received the following bids:
Bidder # 1 Bidder #2
Vermeer of Michigan Morbark Incorporated
Jackson, MI Winn, MI (Near Mt. Pleasant, MI)
$47,000 $45,255
ATTACHMENTS
- Picture of proposed Wood Chipper
STAFF RECOMMENDATION
After reviewing bids staff recommends awarding the bid to the low bidder, Morbark Incorporated, in the amount
of $45,255.
Funds have been allocated in the Capital Equipment Budget for this purchase.
44
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- � Q
- r '
` y
1CP�101:/W_10101MIJ61 &1 � 1 1 ; i ►�
MARCH 10, 2015
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 9 C-2
PARK OPERATIONS - NORTH DISTRICT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
James C. Dunleavy, Chief of Parks Operations— North District
Submitted: March 4, 2015
Subject: Request to Purchase Stump Grinder
INTRODUCTION AND HISTORY
With the increase in the number of hazardous trees to be removed, the demand on the Oakland County Parks
existing equipment has increased. Staff has requested the purchase of an additional stump grinder that would
be more efficient and have the capability to access tighter locations. The grinder we currently have must be
connected to a truck and is unable to be utilized for many locations in the parks.
The new stump grinder has a one year warranty and is expected to last 15 years.
Staff has received the following bids:
Bidder # 1 Bidder #2
Vermeer of Michigan Morbark Incorporated
Jackson, MI Winn, MI (Near Mt. Pleasant, MI)
$16,000 $15,957
ATTACHMENTS
- Picture of proposed Stump Grinder
STAFF RECOMMENDATION
After reviewing bids staff recommends awarding the bid to the low bidder, Morbark Incorporated, in the amount
of $15, 957.
Funds have been allocated in the Capital Equipment Budget for this purchase.
46
r
I�Rg�w_ csz s�
slorPrriMoa
LOS1. IRA1\IR1k91§J►1r1 V_1
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 9 C.-3
PARK OPERATIONS - NORTH DISTRICT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
James C. Dunleavy, Chief of Parks Operations— North District
Submitted: February 26, 2015
Subject: Utility Vehicle
INTRODUCTION AND HISTORY
The Oakland County Parks Operations staff received the approval from the Parks Commission to replace our
existing Ventrac Tractor. After meeting with staff at Independence Oaks and reviewing their current equipment
staff has asked us to hold off on the purchase of the Ventrac Tractor and purchase an additional utility vehicle.
Staff requires a vehicle that is capable of transporting materials necessary for trail maintenance to the repair
locations. The utility vehicle staff has requested will be able to haul over 2,800 lbs. of materials. Staff is
requesting that we move replacement of the Ventrac Tractor to the 2016 Capital Equipment Budget.
Staff has received the following bids:
Bidder # 1
Spartan Distributors
Auburn Hills, MI
$25,260
Toro Workman HD
(Two year Warranty)
Bidder # 2
JW Turf Inc.
Wixom, MI
$22, 740
John Deer Gator Utility
(One year Warranty)
After the demonstration of the two utility vehicles at Independence Oaks, we would like to proceed with the
Toro Workman.
The Toro Workman has a greater hauling and towing capacity, which will be the primary use for this
vehicle. The Toro Workman also has a better suspension and automatic on -demand four-wheel drive, which is
needed for the off road conditions and trail work. The overall design of the Toro Workman protects key
components such as battery and oil filter from damage when working on trails while the John Deere
components are more exposed. The Toro Workman also has a dual cylinder lift for the bed compared to the
John Deere single cylinder.
The Toro Workman Utility Vehicle has a two years warranty and is expected to last 15 years.
ATTACHMENTS
- Picture of proposed Toro Workman Utility Vehicle
48
Page 2
STAFF RECOMMENDATION
After reviewing bids staff recommends awarding the bid to Spartan Distributors Inc., in the amount of $25,260.
Funds have been allocated in the Capital Equipment Budget for these purchases.
MOTION
Move to award the bid to Spartan Distributors Inc., in the amount of $25,260 for the purchase of
one (1) Toro Workman utility vehicle.
l�1_1►1R:101D1M%6g,Ilb/ �_1 1,1 ►��
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015 AGENDA ITEM NO. 9 D
PLANNING & RESOURCE DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Melissa Prowse, Supervisor, Planning & Resource Development
Submitted: March 3, 2015
Subject: Waterford Oaks Greenhouse Lease with RecoveryPark
INTRODUCTION AND HISTORY
In 2009, OCPR purchased the Ernst Greenhouse property with the intention of implementing a 5-year trial
operations program.
On December 10, 2014, staff presented a comprehensive 5-year report of the Waterford Oaks greenhouse
complex including use by staff for growing plant material for the park system, and a summary of programs and
events that have taken place at the facility. The report concluded that OCPR is not currently able to sustainably
utilize the greenhouse complex at its highest and best use, and that leasing the facilities to a third party
organization would not only bring in revenue to the park system, but would also allow for continued use of the
greenhouses for OCPR programs and events in partnership with the proposed tenant. The proposed lease is
attached.
At the December 10, 2014, OCPRC meeting the Commission authorized staff to negotiate a lease with
RecoveryPark for the greenhouse complex. Staff, along with Corporation Counsel, Risk Management and OC
Property Management have negotiated a lease that meets (and exceeds) cost recovery goals for long-term
leases (150%+) and also provides for significant community benefit and continued County use of the facility in
partnership with RecoveryPark. Oakland County Parks and Recreation owns several facilities which it leases
to third parties. Based on the Service Portfolio, leases are a Tier 5 service — a service that OCPR strives to
provide only when it is revenue positive (due to its individual benefit), and therefore provides resources back to
the Park system to provide additional services for the public. OCPR currently leases banquet facilities to
private for -profit businesses, residential homes to individuals, and property for cellular towers to for -profit utility
providers.
Attached please find a breakdown of historical expenditures for OCPR operation of the greenhouses, as well
as projected future expenditures associated with the lease, annual/monthly rent payments, and a cost recovery
schedule that triples cost recovery in the initial term, exceeds 100% by year 1, and increases over the following
4 years to reach nearly 200%. The Commission will note that the "rent" payments (which are set to be 150% of
OCPR's expenses) have been negotiated to be split in years 1 and 2, with RecoveryPark bearing 100% of the
rent payments beginning year 3. This does not include utilities (natural gas, water, electricity) for which
RecoveryPark will be responsible in their entirety upon commencement of the lease. Please note that even
with this graduated schedule, OCPR will be recovering more than 100% of its expenses beginning year 1 due
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to the rent being calculated at 150% cost recovery. Having a graduated rent schedule allows for costs to be
covered while allowing RecoveryPark time to get the facility up and running and get a better understanding of
what their operational expenses will be. The rent amount was calculated by determining OCPR's annual
expenses to provide the lease and multiplying by 150%.
A lease with RecoveryPark not only meets OCPR cost recovery goals, but provides significant community
benefit. RecoveryPark is an independent, 501(c)(3) nonprofit organization established in 2010 to create jobs
for people with barriers to employment. They utilize a traditionally hard -to -employ workforce including
veterans, economically and educationally challenged persons, persons in substance abuse recovery, and
persons in mental health treatment. RecoveryPark plans to use the Waterford Oaks greenhouse complex
primarily for research to inform growing operations for employment of individuals at larger commercial sites
throughout southeast Michigan. The site at Waterford Oaks will not be a designated employment training
facility due to its size.
Built into the proposed lease are opportunities to work with RecoveryPark to host programs and events at the
greenhouse complex as staff and the Commission see fit. This may or may not include badge days,
horticulture education programs, food/nutrition programs, tours historical programs, etc. RecoveryPark also
has an interest in working closely with the Oakland County Market, possibly selling produce grown at the
greenhouses at the market as part of its research and development program. RecoveryPark has also
expressed an interest in working with WWAM (Weekend and Weekday Alternative for Misdemeanants), Trusty
crews, persons coming out of the county's Drug Court programs, and Children's Village. They intend to work
with several local/Pontiac-based non-profit organizations as part of their overall organizational mission.
The lease is for an initial six (6) month term, with five (5) one-year renewals. RecoveryPark is interested in
immediate (upon lease execution) occupancy to fully utilize the greenhouses for the current growing season.
The one year term with renewals gives both parties ample opportunity to evaluate the lease and the
relationship on an annual basis.
Past park planning has indicated a proposed new entrance to the park through the greenhouse property.
Long-term, this may be the best use of the site if a new entrance is deemed necessary/appropriate. However,
at the present time, there are no capital projects planned to revise the site layout to incorporate a new entrance
drive. An annual lease with one-year renewals allows for this option to continue to be considered as plans for
the park continue to evolve.
Staff is now recommending a lease for the greenhouses only. The attached proposed lease does not
include leasing the residential structure to RecoveryPark for use as an office. Recovery Park has also
agreed to covering costs for all necessary repairs, replacement and maintenance at the greenhouses,
working in collaboration with OCPR staff as needs arise.
Attachment B of the proposed lease refers to a consent judgment on the greenhouse property. The consent
judgment restricted the retail use of the property by the Ernst family to certain activities and times of the year.
Staff and corporation counsel have been in conversation with Waterford Township, and the Township has
indicated that as this is a less -intensive use of the property (not a retail operation), no sales are taking place at
the facility, and no buildings/structures are being added, that the proposed use by RecoveryPark is not in
violation of the consent judgment. Further, Waterford Township has indicated that it would be open to
immediate conversations around having the consent judgment lifted.
After the December Commission meeting, RecoveryPark was granted access to the Greenhouse Complex via
Temporary Use Permit, with intent to clean and sanitize the greenhouses, inventory equipment, and
measure/plan for future equipment/material purchases in preparation for the execution of the proposed lease.
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Attachments:
- Letter of clarification from RecoveryPark
- Proposed Resolution
- Proposed Lease
- Greenhouse Lease Financials — Actuals & Lease Budget
- Waterford Oaks Greenhouse Update Report (Revised from 12/2014 presentation)
STAFF RECOMMENDATION
The staff recommends adopting the attached resolution in support of the lease agreement, which will be
forwarded to the Oakland County Board of Commissioners for approval.
MOTION
Move to adopt the proposed resolution approving the Lease with RecoveryPark for the
Waterford Oaks Greenhouse Property located at 1780 Scott Lake Road, Waterford, MI 48328
for a 6-month initial term with five (5) one-year renewal terms effective April 2, 2015.
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J
RecoveryPark
Renewal - Growth - Recovery
February 28, 2015
Mr. Daniel Stencil
Executive Officer
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, MI 48328
Dear Mr. Stencil:
Team RecoveryPark extends a thank you for executing a temporary use permit for the Waterford Oaks
Park greenhouse complex and farmhouse. It gives us a great opportunity to closely examine the uses of
the facilities and form some early opinions. As the Parks Commission unanimously endorsed negotiating
a lease for the property, and a meeting is set for March 10th to review our progress and vote, I think it
fair to share ourfindings and amend the lease accordingly prior to submission to the Parks Commission.
We believe that our mutual success will be achieved by these suggestions.
The farmhouse is an interesting building but is not appropriate for our use as an office building.
Our team requires larger shared space that promotes free flow of thoughts and ideas. We
suggest removing it from the terms of the lease. We ask that the temporary use permit be
extended until May 1, 2015 for the farmhouse to allow a smooth transition to a more
appropriate location.
The greenhouse complex is proving great for research. We have planted all 69 of the existing
garden beds and are collecting significant data on seeding cycles, germination cycles and harvest
cycles and yields. We have also enticed Next Energy, Priva, Nextek, the MEDC and others to
participate at the site for research on energy, lighting, water and building design. The facility
will not serve as a good location for training however; it is too small for a large crew. It is also
not logistically situated for transportation of trainees to the facility. We suggest altering the
lease to reflect Research and Education vs. Research and Training.
RecoveryPark has always believed we should assume capital improvements for the property
with active participation (seeking funding opportunities) from Oakland County on a project by
project basis. Many of the improvements will be driven by successes on the research side. We
suggest keeping the existing monetary portions of the lease, even with the removal of the
farmhouse.
We look forward to finalizing our negotiations and moving toward lease execution. If you have
questions, please call me at 313-737-3710.
Sincerely,
Gary Wo ak
President & CEO
RecoveryPark
8201 St. Aubin, Suite 200 - Detroit, Michigan 48211 - recoverypark.org
www.recoverypark.org
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MISCELLANEOUS RESOLUTION
IN RE: Lease of Waterford Oaks Greenhouses to RecoveryPark
To the Oakland County Parks and Recreation Commission
Chairperson, Ladies and Gentlemen:
WHEREAS, the County of Oakland is the owner of Waterford Oaks County
Park; and
WHEREAS, a greenhouse facility, identified as 1780 Scott Lake Road,
Waterford, MI 48328, is located on the grounds of Waterford Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said greenhouse facility located at 1780 Scott Lake Road,
Waterford, MI 48328 to RecoveryPark for a period commencing April 1, 2015 through
September 30, 2020; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
RecoveryPark will pay rent as follows:
April 1, 2015 —September 30, 2015
$936.00 per month
October 1, 2015 — September 30, 2016
$1,871.00 per month
October 1, 2016 — September 30, 2017
$2,891.00 per month
October 1, 2017 — September 30, 2018
$3,970.00 per month
October 1, 2018 — September 30, 2019
$4,089.00 per month
October 1, 2019 — September 30, 2020
$4,212.00 per month
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and authorize the attached Lease Agreement between the
County of Oakland and RecoveryPark.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental Facilities fund line item.
Moved by
Supported by
Date:
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LEASE
This Lease is made and entered into on April 1, 2015 ("Commencement Date"), by
RECOVERYPARK 8201 St. Aubin Street, Suite #200, Detroit, Michigan 48211("Tenant") and the
COUNTY OF OAKLAND, a Michigan Constitutional Corporation, 1200 North Telegraph Road,
Pontiac, Michigan 48341, by and through its statutory agent, the Oakland County Parks and
Recreation Commission ("Landlord").
INTRODUCTION
A. On September 24, 2014, the Oakland County Parks and Recreation Commission
("OCPRC") through the Oakland County Purchasing Division released a request
for proposal to lease the greenhouses and garden areas at Waterford Oaks and
Springfield Oaks.
B. Two proposals were received and RecoveryPark/Tenant was chosen.
C. RecoveryPark/Tenant is an independent, 501(c)(3) nonprofit organization
established in 2010 to help revitalize Southeast Michigan through innovative job
creation projects benefiting those persons and communities in recovery.
D. RecoveiyPark/Tenant will primarily use the Premises for training employees and
research for its growing operations.
E. By entering into this lease with RecoveryPark/Tenant, the County will initially
recoup a portion of the costs (utilities and maintenance) associated with operating
the greenhouses and garden areas at Waterford Oaks and after a period of time
will recover all costs associated with operating the greenhouses at Waterford
Oaks.
F. The Parties anticipate adding the Springfield Oaks community service garden and
greenhouse to this Lease by amendment within the next year.
G. The Parties agree to the following terms and conditions:
LEASE AGREEMENT
Leased Premises. Landlord leases to Tenant the Waterford Oaks Greenhouse Complex
located at 1780 Scott Lake Road, Waterford, MI 48328 including the greenhouses and
surrounding land (approximately 4.4 acres), which is specifically depicted and described
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in Exhibit A ("Premises"). Exhibit A is incorporated into this Lease. Except as
otherwise provided in this Lease, Tenant shall have exclusive use of Premises.
2. Term and Lease Renewal.
2.1. Initial Term. The Term of this Lease shall begin on Commencement Date and
shall end on September 30, 2015 ("Initial Term").
2.2. Renewal Terms. This Lease may be renewed for five (5) additional one (1) year
terms upon written agreement of Tenant and the OCPRC Executive Officer
("Renewal Terms"). The Renewal Terms will begin October 1 and end the
following September 30. Prior to the expiration of the Initial or a Renewal Term
(as applicable), Tenant and the OCPRC Executive Officer shall meet to discuss
renewing the Lease. At this meeting, the Parties shall review the annual costs of
both Parties for the Premises and Tenant shall provide Landlord with an Annual
Report of Tenant's growing operations at the Premises. A written agreement to
renew the Lease shall be reached prior to the expiration of the Initial Term or
Renewal Term (as applicable) and signed by Tenant and the OCPRC Executive
Officer; otherwise this Lease shall expire without any further action by either
Party.
Rent.
3.1. Rent Amount and Date Due. Tenant shall pay Landlord the following rent on or
before the first day of each month ("Rent"):
3.1.1. Initial Term: April 1, 2015 to September 30, 2015--$936.00 per month
3.1.2. Renewal Term 1: October 1, 2015 to September 30,2016--$1,871.00 per
month
3.1.3. Renewal Term 2: October 1, 2016 to September 30,2017--$2,891.00 per
month
3.1.4. Renewal Term 3: October 1, 2017 to September 30,2018--$3,970.00 per
month
3.1.5. Renewal Term 4: October 1, 2018 to September 30,2019--$4,089.00 per
month
3.1.6. Renewal Term 5: October 1, 2019 to September 30,2020--$4,212.00 per
month
3.2. Rent Pavment Location. The Rent shall be paid by check or money order made
payable to the "County of Oakland" and sent to the following address: Oakland
County Parks and Recreation, Attention: Waterford Oaks, Park Supervisor, 2800
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Watkins Lake Road, Waterford, Michigan 48328 or another address designated by
the OCPRC Executive Director in writing.
3.3. Rent Proration. Tenant shall pay the first month's Rent on the Commencement
Date. If the Commencement Date or the date the Lease terminates or expires, is
not the first day of a calendar month, the Rent for that month shall be prorated
based on the number of days in such month.
3.4. Late Fee & Other Fees. Tenant shall pay Landlord a late fee of $25 for each
month Rent is not received by Landlord within five days of its due date. This late
fee shall be considered additional rent and shall compensate Landlord for costs
incurred because of late payments. Landlord's right to collect this additional rent
shall be in addition to Landlord's right to take action under other provisions of
this Lease for Tenant's default in paying Rent. Tenant shall pay all additional rent
to Landlord promptly after the due date of the Rent. Tenant shall also reimburse
Landlord for all costs and fees Landlord incurs, because Tenant's checks are
returned for insufficient funds. All Rent paid after the due date and payments to
cover checks that have been returned for insufficient funds must be paid at the
place designated for payment, by cashier's check, certified check, or money order.
4. Termination.
4.1. Termination by Tenant. Tenant may terminate this Lease upon thirty (30) days
notice to Landlord, if Landlord violates any material provision of this Lease and
within the thirty (30) day notice period, Landlord does not correct or remedy or
attempt to correct or remedy such violations. The Lease violations shall be
expressly set forth in the notice of termination from Tenant to Landlord.
4.2. Termination by Landlord. Landlord may terminate this Lease upon ninety (90)
days notice to Tenant, if Tenant violates any provision of this Lease and within
the ninety (90) day notice period, Tenant does not correct or remedy or attempt to
correct or remedy such violations. The Lease violations shall be expressly set
forth in the notice of termination from Landlord to Tenant.
5. Surrender of Premises.
5.1. Condition of Premises. Upon expiration or termination of this Lease, Tenant
shall surrender the Premises in the same condition as it was on the
Commencement Date (reasonable wear and tear excepted) and in a clean
condition (free of trash and all plant materials) with all gardens flattened to
ground level.
5.2. Removal of Tenant Personal Propertv. On or before the expiration or
termination of this Lease, Tenant shall remove all its personal property from the
Premises. If Tenant does not remove its personal property from the Premises
within ninety (90) days of termination/expiration of this Lease, then its personal
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property left at the Premises shall be deemed the property of Landlord and
Landlord shall remove and dispose of it, as Landlord deems appropriate. Tenant
shall be responsible for all costs associated with the removal and disposal of its
personal property left at the Premises ninety (90) days after
termination/expiration. Landlord shall bill Tenant for such costs and Tenant shall
pay such costs within ninety (90) days of receiving the bill.
5.3. Removal of Tenant Requested Improvements or Alterations. Upon
termination or expiration of the Lease, Tenant shall not be responsible for
removing alterations or improvements made to or upon the Premises that it had
requested, unless the OCPRC Executive Director requests, at the time the
alterations or improvements, that such alterations or improvements be removed.
If Tenant is requested to remove the alterations or improvements, Tenant shall be
responsible for all costs associated with the removal, including any damage to the
Premises caused by the removal.
6. Hold Over. In the event Tenant holds over after the expiration of the original Tenn of
this Lease without a written agreement, Tenant shall be a Tenant -at -Sufferance. Tenant
during this period, Tenant shall continue to pay all sums due under this Lease. There
shall be no renewal of this Lease by operation of law. In addition, in the event Tenant
remains in the possession of the Premises after the expiration or termination of this Lease,
Tenant shall be liable for all damages, direct and consequential, incurred by Landlord as a
result of the holdover.
7. Use and Occupancv.
7.1. Tenant shall have possession of the Premises on the Commencement Date.
7.2. On or before May 29, 2015, the Parties shall create a document (in writing and
with video/pictures) evidencing the current condition of the Premises. This
document shall establish the condition of the Premises on the Commencement
Date and shall form the basis for maintenance and repairs to the Premises.
7.3. The Premises shall be used only for the non-profit operations of Tenant consistent
with its mission and purpose. Tenant shall only grow and harvest agricultural and
horticultural products from the Premises to be used in Tenant's business. Tenant
shall not grow Cannabis (commonly referred to as Marihuana) on the Premises for
any reason.
7.4. Use of the Premises and building located thereon shall be in strict accordance with
all applicable federal, state, and local laws, rules, regulations, and ordinances and
shall be in accordance with OCRPC Rules and Regulations.
7.5. Tenant acknowledges that it had the opportunity to inspect the Premises and
accepts the Premises AS IS.
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7.6. Tenant shall not place any signs on the Premises without the prior written
permission of the OCPRC Executive Officer.
7.7. Tenant shall keep the Premises and anything stored thereon in good order, in a
clean, safe and healthy condition, and flee of trash and dead plant material.
7.8. Tenant shall use the Premises and conduct its operations so as not to cause
damage of or waste to the Premises. Notwithstanding any other provision in this
Lease, Landlord acknowledges that as part of Tenant's natural growing
operations, Tenant will be composting dead plant material on the Premises to be
used in its growing operations.
7.9. Tenant must keep weeds in the gardens and greenhouses located on the Premises
at a minimum.
7.10. All plant material and trash must be recycled, composted, or disposed of properly
and in the appropriate receptacles.
7.11. Tenant shall only use organic or natural pesticides and herbicides (and not
petroleum based pesticides and herbicides or other pesticides or herbicides, which
require a state license or certification for application) on the Premises or in its
growing operations on the Premises.
7.12. Tenant shall ensure that all tools used on the Premises are sanitized before each
use to prevent the introduction to or spread of invasive species at the Premises.
7.13. When watering on the Premises, Tenant must converse water. Tenant shall not
permit unattended watering. Tenant shall ensure that all faucets are off when
leaving the Premises and that all hoses are neatly stored.
7.14. At the end of the growing season, Tenant shall clean the Premises of plant
material and leave the Premises in a neat condition.
7.15. No pets or animals shall be allowed on the Premises, with the exception of
therapy or services pets or animals.
7.16. When persons under the age of eighteen (18) years of age are on the Premises,
Tenant shall provide adult supervision.
7.17. Smoking is prohibited on the Premises.
7.18. Tenant acknowledges and understands that there is a consent judgment that
governs the use of the Premises (stemming from Case Number 1991-422171-CZ
in Oakland County Circuit Court). Tenant shall not operate a retail business on
the Premises nor use the Premises in any manner that would violate the consent
judgment. The consent judgment is attached and incorporated into this Lease as
Exhibit B.
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7.19. During the first year of this Lease, and annually thereafter, Tenant (at its sole cost)
shall hold an open house for the public at the Premises with the purpose of
informing the public of Tenant's operations at the Premises.
7.20. OCPRC may hold up to twelve special or educational events at the Premises per
calendar year. OCPRC shall be responsible for all costs associated with planning
and hosting such events. The Parties shall work together to plan and schedule the
special or educational events at the Premises to avoid disruption in Tenant's
operations on the Premises. The calendar for the special or educational events
shall be provided to Tenant by Landlord by December 31 each year for the
following year's events.
7.21. Tenant shall provide Landlord with a list of staff to contact in case of
emergencies, including mobile telephone numbers and e-mail addresses.
7.22. Tenant shall provide Landlord with its hours of operations at the Premises.
7.23. Tenant shall not assign employees or volunteers that have been convicted of
violent or predatory crimes to work at the Premises.
7.24. The Parties shall explore grant opportunities for funding to help defray costs for
maintenance and repair of the Premises and to help defray Tenant's costs for its
operations at the Premises.
8. Equipment and Furnishings.
9.1. Tenant Provided Equipment and Furnishings. Tenant shall provide, at its own
expense, furniture and equipment it deems necessary. Tenant shall pay for all
costs associated with maintaining and operating its computer system (including
access to the Internet) and any other system Tenant installs at the Premises.
Tenant, at its own expense, shall be solely responsible for the maintenance, repair,
and replacement of all furniture, equipment and systems its uses on the Premises.
8.2. Landlord Provided Equipment. Tenant may use Landlord's equipment listed
on Exhibit C. Exhibit C is incorporated into this Lease. Tenant shall maintain
and repair the equipment listed on Exhibit C, except for the generator which will
be maintained and repaired by Landlord. Tenant shall not take the Equipment
listed on Exhibit C off the Premises. Landlord is not obligated to provide the
equipment listed on Exhibit C to Tenant for its use, but is willing to allow Tenant
to use such equipment, because Landlord does not have a current need for it;
therefore, Landlord shall not replace any equipment listed on Exhibit C (including
the generator) if it damaged or broken beyond repair or becomes obsolete. Tenant
may also use the bags of soil currently located on the Premises in its operations at
the Premises.
9. Services and Utilities.
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9.1. Services.
9.1.1. Landlord Provided Services. Landlord shall provide and pay for the
following services at the Premises: (a) snow and ice removal from
sidewalks, steps and parking areas; (b) pest and rodent control outside the
greenhouses and garden/growing areas located on the Premises; and (c)
lawn and turf management services for the Premises.
9.1.2. Tenant Provided Services. Tenant shall provide and pay for the
following services at the Premises: (a) trash removal; (b) custodial
services; (c) portable/temporary toilets for its employees and agents to use
while on the Premises; and (d) pest, rodent, and invasive species control
inside the greenhouses and garden/growing areas located on the Premises.
9.2. Utilities.
9.2.1. Landlord shall provide and pay for all utilities (electric, gas, sewer, and
water) for the Premises and for generator operations; provided however,
Tenant shall reimburse Landlord for all costs for such utilities. Landlord
shall bill Tenant on a quarterly basis for the utility costs in this Section.
Tenant shall pay such bill within thirty (30) days of receipt.
9.2.2. LANDLORD DOES NOT WARRANT THAT THE PROPERTY WILL
HAVE THE UTILITIES LISTED IN SECTION 9.2.1 100% OF THE
TIME DURING THE TERM OF THIS LEASE; thus, if such utilities are
disrupted, Tenant is responsible for supplying utilities from alternative
sources during the disruption, if Tenant so desires.
10. Maintenance and Repairs to the Premises.
10.1. Tenant shall maintain, repair, and keep the Premises and the greenhouses located
thereon in good condition and in substantially the same condition as of the
Commencement Date.
10.2. Tenant shall be responsible for the costs associated with maintaining and repairing
the Premises and the greenhouses located thereon.
10.3. Tenant shall notify the Waterford Oaks Parks Supervisor, in writing, when it
performs maintenance or performs repairs to the Premises or the greenhouses
located thereon/
11. Altcrations or Improvements.
11.1. Tenant shall not make any alterations or improvements to or upon the Premises
without the prior written consent of the OCPRC Executive Officer. Any
alterations or improvements made to or upon the Premises shall be performed by
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Landlord, unless prior written permission is received by the OCPRC Executive
Officer.
11.2. Any and all costs associated with alterations or improvements to the Premises,
requested by Tenant, will be at Tenant's sole expense, unless otherwise agreed by
Tenant and the OCPRC Executive Officer in writing. If Tenant is responsible for
such costs, Landlord shall bill Tenant and Tenant shall pay such costs within
thirty (30) days of receiving the bill. Landlord, at its sole option, may bill such
costs at the completion of the alterations or improvements or periodically bill such
costs during the construction process.
11.3. Any alterations or improvements made to or upon the Premises, regardless who
pays for them shall become an integral part of the Premises and shall become the
sole property of Landlord immediately upon completion, unless otherwise agreed
by the Parties in writing, prior to construction.
12. Liability.
12.1. Damage to County/OCPRC Property. Tenant shall be responsible for any
damage to any County or OCPRC property or facility that is caused by Tenant, its
employees, agents, invitees, volunteers, subcontractors, or any other persons on
the Premises because of Tenant's use of the Premises. If damage occurs, OCPRC
shall make the necessary repairs and/or replacements or cause a third party to
make the necessary repairs or replacements, provided, however, that Tenant shall
reimburse OCPRC the cost for repairing and/or replacing the damaged property or
facilities. Landlord shall bill Tenant for such costs and Tenant shall pay such
costs within thirty (30) days of receiving the bill. The damage amount that Tenant
is responsible for under this Subsection 12.1 shall be limited to three hundred
thousand dollars ($300,000.00).
12.2. Damage to Tenant Property. Tenant shall be solely liable and responsible for
any property loss or damage resulting from fire, theft or other means to its
personal property located, kept, or stored on the Premises.
12.3. Tenant shall be solely liable and responsible for any Claims, as defined herein,
occurring at or on the Premises, which arise out of Tenant's or its employees,
agents, invitees, volunteers or subcontractors use of the Premises.
12.4. Tenant shall not cause or allow any person or entity to cause any hazardous
material, waste, or debris to enter the Premises in any medium.
12.5. Indemnification. Tenant shall indemnify, hold harmless, and defend Landlord,
its Boards, Commissions, officials, and employees from any and all Claims, as
defined herein, that are incurred by or asserted against Landlord or its Boards,
Commissions, officials, and employees by any person or entity which are alleged
to have been caused by or found to arise from the acts or omissions of Tenant or
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its employees, agents volunteers, subcontractors, invitees, or any other persons on
the Premises as a result of Tenant's use of the Premises.
12.6. Definition of Claim. "Claim" means any loss; complaint; demand for relief or
damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other
liability of any kind which is imposed on, incurred by, or asserted against
Landlord or for which Landlord may become legally or contractually obligated to
pay or defend against, whether commenced or threatened, including, but not
limited to, reimbursement for reasonable attorney fees, mediation, facilitation,
arbitration fees, witness fees, court costs, investigation expenses, litigation
expenses, or amounts paid in settlement.
12.7. Section 12 and the duties and obligations contained herein shall survive the
expiration or termination of this Lease.
13. Insurance. Tenant shall obtain and maintain insurance according to the specifications set
forth in Exhibit D during the term of this Lease. Exhibit D is incorporated into this
Agreement.
14. Assignment and Subletting. Tenant shall not assign, sublet or in any manner transfer
this Lease or any estate or interest therein without the prior written consent of the
OCPRC.
15. Access.
15.1. Landlord shall give Tenant keys for access to the greenhouses located on the
Premises. Upon the termination or expiration of this Lease, Tenant shall return all
keys to Landlord.
15.2. Landlord shall have twenty-four (24) hour access to the Premises for the purpose
of inspecting the Premises; provided however, by May 29, 2015, the Parties shall
create a procedure, to be followed by Landlord's employees, for documenting
entry into the greenhouses located on the Premises. The purpose of this policy is
to protect Tenant's growing operations in the greenhouses.
16. Security Deposit. No security deposit is required of Tenant.
17. Reservation of Rights. This Lease does not and is not intended to impair, divest,
delegate, or contravene any constitutional, statutory, and/or other legal right, privilege,
power, obligation, duty, capacity, or immunity of Landlord.
18. Compliance with Laws. Landlord and Tenant shall comply with all applicable federal,
state and municipal laws, ordinance, rules and regulations, including the OCPRC Rules
and Regulations.
19. Liens and Taxes. Tenant shall be responsible for any and all assessments or taxes
imposed on it because of this Lease, its equipment, its operations at the Premises, and/or
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improvements, requested by Tenant, to the Premises. If Landlord is assessed real
property taxes because of Tenant's use of the Premises, Landlord shall pay these taxes
when due; provided however, Tenant shall reimburse Landlord for all such taxes paid by
Landlord within thirty (30) days of receiving written notice such taxes were paid. Tenant
shall keep the Premises and any structure located thereon, flee of all liens for materials
furnished or labor performed at the instruction of Tenant.
20. Destruction of Premises.
20.1. In the event that Premises are partially damaged or destroyed by fire or other
casualty, Landlord shall use its best effort to promptly repair or rebuild the
Premises. In the event the Premises cannot be repaired or rebuilt within one
hundred eighty (180) days after such destruction, Tenant shall have the right to
terminate this Lease and vacate the Premises within ninety (90) days after the
occurrence of such damage or destruction.
20.2. In the event that more than thirty-five (35%) percent of the Premises are damaged
or destroyed by fire or other casualty, Landlord may elect to either repair or
rebuild the Premises or to terminate this Lease by giving written notice to Tenant
within ninety (90) days after the occurrence of such damage or destruction.
Tenant will have ninety (90) days from the date of the notice to vacate the
Premises. In no event, shall Landlord be required to repair or replace any property
of Tenant.
21. Eminent Domain. If the whole Premises are taken by any public authority under the
power of eminent domain, then this Lease shall be terminated on the day the public
authority takes possession of the whole Premises. If less than the whole, but more than
thirty-five percent (35%) of the Premises are taken by any public authority under the
power of eminent domain, then either Party may terminate this Lease upon thirty (3 0)
days written notice to the other Party. In the event neither Party elects to terminate this
Lease, the Lease shall terminate on the date the public authority takes possession of the
Premises. Neither Party shall have any future liability or obligation under the Lease if it
is terminated under this Paragraph.
22. Ouiet Eniovment. Upon performance of its obligations under this Lease, Tenant shall
peacefully and quietly hold and enjoy the Premises for the Term of this Lease without
hindrance or interruption by Landlord, its agents or employees, subject to the terms of this
Lease.
23. Modifications. This Lease may be modified or amended only by written agreement of
Landlord and Tenant.
24. Remedies Not Exclusive. It is agreed that each and every right and benefit provided by
this Lease shall be cumulative and shall not be exclusive of any other right, remedy or
benefit allowed by law or in equity to either Party.
Lease - Final Version (03-02-2015)
10
64
25. Use of Words. The pronouns and relative words used in this Lease shall be read
interchangeably in masculine, feminine or neuter, singular or plural, as the context
requires.
26. Governine Law. This Lease shall be interpreted under and governed by the laws of the
State of Michigan.
27. Severability. If a term or condition of this Lease is found, by a court of competent
jurisdiction, to be invalid, unenforceable, or to violate or contravene federal or state law,
then the term or condition shall be deemed severed from this Lease; all other terms,
conditions and provisions shall remain in full force and effect.
28. Waiver. No waiver of any term or condition of this Lease, whether by conduct or
otherwise, in one or more instances, shall be deemed or construed as a further continuing
waiver of a term or condition of this Lease. No remedy available to a Parry for the other
Parry's breach of this Lease is intended to be an exclusive remedy. A Party's exercise of
any remedy for breach of this Lease shall not be deemed or construed to be a waiver of its
right to pursue another remedy.
29. Binding Effect. Subject to the limits in Section 14, the terms and conditions of this
Lease shall be binding and shall inure to the benefit of the Parties and their respective
heirs, representatives, successors and assigns.
30. Notice. All notices, requests, demands, and other communications required by this Lease
shall be in writing and shall be deemed given if personally delivered or mailed, certified mail,
return receipt requested, to the following addresses:
To Landlord: Oakland County Board of Commissioners
1200 North Telegraph
Pontiac, MI 48341
and
Oakland County Parks and Recreation Commission
Executive Officer
2800 Watkins Lake Road
Waterford, MI 48328
and
Property Management Specialist
Oakland County Department of Facilities Management
1 Public Work Drive
Waterford, MI 48328
To Tenant: RecoveiyPark
8201 St. Aubin Street, Suite #200
Detroit, Michigan 48211
Lease — Final Version (03-02-2015)
11
65
31. Default. If Tenant defaults in any of its obligations under this Lease, Landlord shall have
all remedies available to it under the law.
32. Execution in Counterparts. This Lease may be executed in several counterparts, each
of which shall be an original and all of which shall constitute but one and the same
instrument.
33. Entire Agreement. This Lease constitutes the entire agreement of the Parties with
respect to the Premises and all prior negotiations, agreements and understandings, either
oral or written, are merged herein.
Lease — Final Version (03-02-2015)
12
66
Tenant, RecoveryPark
M.
Signed and sworn to before me in Oakland County, Michigan, on day of , 20_
Notary Public, State of Michigan,
Oakland County
My Commission expires:
Acting in the County of Oakland
Landlord, County of Oakland
By:
Michael A. Gingell, Chairperson
Oakland County Board of Commissioners
Signed and sworn to before me in Oakland County, Michigan, on day of 20
Notary Public, State of Michigan,
Oakland County
My Commission expires:
Acting in the County of Oakland
Lease — Final Version (03-02-2015)
13
67
+
I
EXHIBITA* ''
low
Legena -
QLeased Area - 4.4 Acres +
Barn Area - Not Part of Lease ..
0
Map Revised 031212015
100 200 Feet
EXHIBIT B
1,1492
STATE OF MICHIGAN
IN THE CIRCUIT COURT FOR THE COUNTY OF OAKLAND
EPIC M. ERNST and
DIANE ERNST, husband and wif e,
Plaintiffs,
-vs
WATERFORD TOWNSHIP, a Michigan
Chartered Township, and
EDWARD J. FISH, JR., Waterford
Township Director of Planning,
Defendants.
STUART B. COONEY (P 25900)
f Attorney for Plaintiffs
a -
GERALD A. FISHER (P 13462)
Attorney for Defendants
5 30903 Northwestern Highway
z P.O. Box 3040
z Farmington Hills, MI 48333-3040
(313) 851-9500
Case No. 91-422171-CZ
Hon.. Barry Howard
CONSENT JUDGMENT
At a session of said Court held in the Courthouse
in the City of Pontiac, Count of akland, State
of Michigan on (��(; i 199�
PRESENT: Honorable BARRz' s , HOWARD
The parties having filed pleadings in this case raising the
question of the extent to which Act 93 of the Public Acts of 1981,
as amended, the so-called Michigan Right to Farm Act, restricts
Township regulation of Plaintiffs' property and operation, and the
parties having resolved this dispute by compromise agreement that
the Plaintiffs' property and operation shall be restricted as
69
EXHIBIT B
provided in this Judgment based upon the Court's equitable
jurisdiction, and the Court being fully advised in the premises;
NOW, THEREFORE, IT IS ORDERED AND ADJUDGED AS FOLLOWS:
1. The property which is the subject matter of this Consent
Judgment ("the property") is known as parcel number 13-13-300--195,
commonly known as 1580 Scott Lake Road, Waterford Township, Oakland
County, Michigan. The property is approximately 5.2 acres in area.
2. Plaintiffs shall be authorized to use the property as
permitted in this Judgment.
3. Plaintiffs shall be permitted to retain and use the
F structures currently situated on the property, as shown as existing
i structures on the Plan attached and incorporated as part of this
t
Judgment. The structures shall be used for the purpose specified
on the Plan. Plaintiffs shall be enjoined from constructing anal/or
using any one or more structures on the property which are not
C
C
expressly permitted in this Judgment, subject to the provisions of
u
Paragraph 8, below.
4: Aside from single family residential use, Plaintiffs shall
be permitted to use the property for the purpose of growing flowers
and plants, and for retail sale of such flower and plant materials
grown on the property. There shall be no importation to and sale
i from the property of items or materials not grown on the property,
provided, Plaintiffs shall be permitted to purchase plant materials
which are grown from seed on other premises, with the understanding
that at least four weeks of the growth process for such materials
shall occur on the property prior to sale, With the sale of
flowers and/or plants, Plaintiffs shall be permitted to sell pots,
baskets or potting soil, for flowers and/or plants (mixed on the
2
70
EXHIBIT B
premises). Plaintiffs shall be enjoined from using the property
for purposes other than single family residential use except as
expressly authorized in this Judgment, and, subject to the
provisions of Paragraph 8, below.
5. Plaintiffs shall be permitted to use the property for the
retail sale of the referenced flowers and plants, and the related
items specified above, within the season or period May 1 through
June 10 each year. In addition, at times other than in the May 1
through June 10 season, Plaintiffs shall be permitted to make
casual sales of such items in accordance with this paragraph. Such
casual sales are intended to involve the presence of up to one or
two customers at a given time on the property. While Plaintiffs
shall not be required to prohibit a small number of additional
customers (more than one or rwo) from being present on the property
at a given time, it is the intent of this Judgment that, except
during the May 1 through June 10 season each year, the presence of
more than one or two customers on the property at a given time
would -represent the exception to the rule, and shall in no event
represent the typical circumstance or pattern of activity. The
limitation of selling season to May 1 through June 10, and a
restriction of sale activity to casual sales at other times, as
outlined above, constitutes the fundamental basis for the
Township's consent to this Judgment, and, accordingly, this
provision shall be strictly enforced by the Court.
6. Customers for the retail sale of the items specified above
shall gain ingress and egress, and shall park their vehicles, as
follows:
3
71
EXHIBIT B
(a) While Plaintiffs operate with the currently existing
structures, as shown on the attached Plan, and/or
expand the structures in the manner permitted below
so as to include proposed addition number 1 and/or
proposed addition number 3 (both of which are
temporary growing structures of pole construction
without permanent foundation and with poles set in
concrete pots in the ground to provide stability),
the following shall apply;
(1) During the May 1 through June 10 season,
Plaintiffs shall be permitted to utilize the
existing driveway onto Scott Lake Road adjacent
to the residence on the property, and Plaintiffs
shall also be permitted to utilize a second
driveway onto Scott Lake Road, provided: (i)
Plaintiffs must first seek and obtain a permit
for such second driveway from the Road
Commission for the County of Oakland; (ii) the
location of such second driveway shall be
situated as determined by mutual agreement
between the Township and the Road Commission for
Oakland County to be the safest location for
such second driveway (with the Court reserving
jurisdiction to resolve any dispute in this
regard); and (iii) such second driveway shall
not be used, and shall be blocked from use by a
locked gate or comparable device restricting any
vehicular access, at all times other than during
the May 1 through June 10 season.
(2) Upon establishment of the landscape buffer
(which shall include existing and new trees)
along Scott Lake Road, as shown on the attached
Plan, in addition to the existing parking area
adjacent to the sales office, Plaintiffs may
permit customers to park in the second parking
area designated on the Plan, located between the
greenhouses and Scott Lake Road. Such area may
be maintained in grass, however, if the To4mship
determines in the exercise of reasonable
discretion that persons using or traveling in or
on such second parking area have tracked an
accumulation of dirt, mud or the like onto Scott
Lake Road, Plaintiffs shall forthwith cease
using the second parking area and second
driveway unless and until the second parking
area is graveled in a manner which is customary
for gravel parking lots for retail business
purposes, as reasonably specified by the
Township Planning Department.
(b) In the event Plaintiffs obtain approval for proposed
addition number 2, as shown on the attached Plan,
72
EXHIBIT B
then, prior to occupancy and/or use of addition
number 2, Plaintiffs shall:
(i) Abandon and remove the second driveway.
(2) Widen the existing driveway as shown on the
attached Plan.
(3) Abandon and absolutely cease and desist from
using, and be enjoined from using, the second
parking area as a parking area, including
removal of any gravel surface of such second
parking area if a gravel surface had been
established.
(4) Be permitted to establish and use parking area
number 3, as shown on the attached Plan, north
and/or east of the barn on the north end of the
property, to be utilized in conjunction with the
o currently existing parking area.
F
a
f
i 7. Subject to the terms set forth below, if and when
Z
z
aPlaintiffs desire to place one or more new structures or additions
5
on the property for use in growing and/or selling flowers or
Z
Z
w
plants, such structures shall be restricted to the three proposed
J
additions labeled proposed addition numbers i, 2 and 3 on the
W attached Plan. Plaintiffs shall seek authorization for the
a
V
construction and use of such structures or additions by the
o
submission of a site plan in accordance with the specifications for
a site plan set forth in the Waterford Township zoning ordinance.
such site plan shall be submitted in triplicate to the Director of
the Planning Department. The Planning Department shall forward
copies of the site plan to the Director of the Building Department
and to the Township engineer. The Planning, Building and
Engineering Departments shall administratively review such site
plan (in lieu of customary site plan review by the Planning
Commission) for the purposes of:
5
i
I
73
EXHIBIT B
(a) Ensuring the adequacy of parking, as shown on
attached plans for future ,parking.
(b) Ensuring that the new proposed structure would be
consistent with this Judgment.
(c) Reviewing for the issuance of a building permit,
including conformance with applicable building codes.
(d) Ensuring that the structure is within the designated
area for future structures, as shown on the attached
Plan.
If the site plan meets the provisions set forth above, is in
conformity with all applicable law and ordinances (with the
understanding that the terms of this Judgment shall take priority
F over ordinances inconsistent with this Judgment), and is in
IL
E
x conformance with this Judgment, permits shall be issued.
0
No structures or improvements not shown on the attached Plan
5
shall be permitted, and the same shall be enjoined, subject to the
u
z
Li
of Paragraph 8, below.
J
8. Notwithstanding any provision of this Judgment to the
W contrary, Plaintiffs shall be entitled to apply to Waterford
U
Township for a rezoning and/or for a "variance" from the Zoning
J
Y -
O
Board of Appeals, in which case such applications shall be governed
by applicable ordinance and law.
9. The terms and provisions of this Judgment shall be binding
upon, and shall enure to the benefit of, the parties hereto, and to
their respective successors, assigns, grantees and transferees.
10. The Court shall retain jurisdiction of this case for
purposes of enforcing this Consent Judgment.
11. Plaintiffs shall be reeuired to pay all applicable
building permit and site plan review fees required in the future in
connection with proposed future improvement/expansion, and shall
0
74
EXHIBIT B
---- -----..... - -
pay the building permit fees for the buildings which have been
newly constructed on the property.
12, This Consent judgment may be recorded by either party with
the Register of Deeds for the County of Oakland.
4 _1
13. All claims and causes of action of Plaintiffs
Defendants shall be merged as part of this Consent Judgment,
including, without limitation, the dismissal with prejudice of all
claims for money damage relief.
Approved as to form, substance
and entry:
CAMPBELL, KEENAN, HARRY & COONEY
STUART B. COONEY (P 269 oo)
Attorney for Plaintiffs
KOHL, -SEC ARDLE, LYNCH,
CLARK ON
B d�
Y
GERAL FI$HER (P 13462)
Attorne for Defendants
9972JE5WORKI
BARMY L
CIRCUIT COURT JUDGE
7
75
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76
EXHIBIT B
KOHL, SECREST, WARDLE, LYNCH,
C L A R K A N D H AMP T O N
94 MACOMS PLACE
COUNSELORS AT L A W
MT- CLEMENS, MI4H043-7903
(313) 465-7180
30903 NORTHWESTERN HIGHWAY
TELEEACSIMILE(313) 465-0673
P.O. 90X 3040
FARMINGTON HILLS. MICHIGANAE1333-3040
7335 WESTSHIRE DR,. SUITE 103
LANSING, M14R917-B764
(517) 627-1561
G ERALp A- FI$f-{EtZ TELEPHONE (313) 8$1-9500
TELEFACSIMILE (517) 6a7.16Fj7
TLLEFAC51MILE (313) 65t-215a
500A TRUST BUILDING
40 PEARL STREET, N.W.
GRAND RAPIDS, MI49503-3009
December 8, 1992
(616)459-9 ✓346
TELEFACSIMILE(616) 455-1450
3061 COMMERCE DRIVE
R.O. L30X 611068
PORT HUFRON, HI 46061-1066
_
(313) 365.aaaa
TELEFACSI M ILE (313) 385-9593
Township Board
Charter Township of Waterford
5200 Civic Center Drive
Waterford, MI 48329
RE: Eric M. Ernst, et al v Waterford Township, et al
Dear Members of the Township Board:
The referenced case was commenced against the Township by
Mr. and Mrs. Ernst in November of 1991 relative to their
greenhouse/retail sale activity an the east side of Scott Lake
Road adjacent to the Waterford Oaks County Park. The lawsuit
seeks a court determination that: (1) The greenhouse/sale
activity amounts to a "farm operation" governed by the Michigan
Right to Farm Act; (2) The Township has no right to regulate
the activity; (3) The property owners have the right to
install buildings consistent with appropriate farm practices;
and (4) The Plaintiffs request money damages for a violation
of the civil rights of the Plaintiffs.
Because of an earlier decision �in the Michigan Court of
Appeals which I consider to be improperly decided, Plaintiffs
have some basis for claiming that their operation is exempt
from applicable zoning ordinances. In order to correct this
situation, the Township would be required to take this case to
the Michigan Court of Appeals, and probably have to seek relief
in the Michigan Supreme Court, a court which only takes those
cases which they deem to be meritorious. Thus, in order to
fight this case, the Township would have to expend significant
amounts of money.
Consequently, we have been negotiating for thepurpose of
determining whether a settlement agreement could be reached
which would be mutually acceptable to the parties, and serve as
an inducement not to litigate further,
R;#1 1 r I-
R�)Jpt�pi �N��" t4{11
77
EXHIBIT B
KOY-, SECREST, WARDLE, LYNCH,
CLARK AND HAMPTON
Waterford Township Board
December 8, 1992
Page Two
Enclosed is a proposed form of Consent Judgment which
permits a moderate expansion of the operation, but restricts
any type of extensive business on the property.
The enclosed Judgment, together with a present and future
site plan (to be provided to you by the Planning Department)
are recommended as a very appropriate alternative to further
litigation in this case.
I am hopeful that you will be able to act on this at your
meeting of December 14, 1992. We have a court date scheduled
on December 15, 1992, at which the Court is awaiting
determination on settlement.
Best regards.
You y truly,
Ger A, Fisher
GAF/j es
cc; Ed Fisch, Planner
James Schafer, Planner
78
EXHIBIT B
OFFICERS WATEQFOQD'
DEPATIEdwa dJ OF PiANNLNG
Dennis hi. Ritter, Supervisor Edward 3, Fisch, Jr.
Betty Fortino, Clerk Director
Paul E. Deni, Treasurer A CI�1l�2TER TOWN6MP
Gwenda Dempsey, Trustee
Bill Glover, Trustee
Katherine G. Ines, Tmstee 5200 Civic Center Drive
Sean A. Scott, Trustee Waterford, Michigan 48329-3773
Telephone 674-3111
DATE: December 7, 1992
TO: Dennis M. Ritter, Township .Supervisor
FROM: Jim Schafer, Assistant Director - Planning Department 01
RE: Ernst Site Pian/Consent Judgement
Attached is the most recent revision to the above -referenced site plan which was delivered to
this office by Bill Goga - ICteft Engineering on today's date. The plan has been revised to
adequately address all of the Planning Department's previous review comments, By way of a
copy of this memo, 1 am informing Gerry Fisher of same.
If you have any questions, please give me a call.
JTS/pah
cc: File
79
- - _-
EXHIBIT BA.
-
KOHL, SECREST, WARDLE. LYNCH,
CLARK AND HAMPTON
94 MACOMB PLACE
COUNSELORSATLAW
MT. CLEMcNS, MI 4B tl437903
(313} <65-7180
30903 NORTHWESTERN HIGHWAY
TELEFACSIMILE(3131465.0673
P.O. BOX 3040
7335 WESTSHIRE OR,, 5WT9 103
FARMING-1 ON HILLS, MICHIGAN 48333-3040
LANSING, MI 46917.9764
(5171 627-1881
GERALD A- FISHER TELEPHONE (313) 851.9500
TELEFAC5 I MILE (St7)627-1687
TELEFACSI M 1 LE (313) B51-215 B
SODA TRU5T BUILDING
40 PEARLSTREET, N.W.
GRAND RAPIDS. MI 49503.3009
November 4, 1992
(616)-59-9848
TELEFACSIMILE (616( 456.1450
3061 COMMERCE DRIVE
P,O. BOX 611088
PORT HURON. MI 48061-108B
(313) 3 B 5 - B B 8 6
i.II-ELEFAC5[MILE (313) 385-9593
Stuart B. Cooney, Esq.
Clarkston Mills, Suite 1 �; l�4
_s s
20 West Washington Street
Clarkston, MI 48346
RE: Ernst v Waterford Townshipr_FI---_-
Dear Stuart;
Consistent with our discussion, I have now prepared what I
understand to be the final draft of the Consent Judgment text
for the referenced case, which is enclosed with this letter,
It is my understanding that your client is in the process
of having Mr. Goga make all necessary modifications in the
plans which will be attached to the Judgment. I strongly
recommend that you also make contact with Mr. Goga so that all
of the inclusions on the plan, as required in the settlement,
find their way into the plan,
Also consistent with our telephone discussion, in order to
save our clients the cast of an unnecessary court appearance, I
have made arrangements with Judge Howard's office to modify the
trial date in the case from November 9, 1992 to Tuesday,
December 8, 1992 at 8:30 in the morning.
When the plan has been completed by Mr. Goga, please have
copies immediately delivered to James Schafer in the Township
Planning Department for review.
I am hopeful that we will be able to place this mattez
before the Township Board within the next couple weeks,
80
EXHIBIT B
Stuart B, Cooney, Esq.
November 4, 1992
Page Two
Best regards.
KOF_ SECREST. WARDLE. LYNCH.
CLARK AND HAMPTON
Yours very truly,
Gerald A. Fisher
GAF/j es
Enclosure
cc: Dennis Ritter, Supervisor
James Schafer, Planner
81
MEMO: October 19, 1992
TO: Dennis Ritter, Supervisor
FROM: Jim Schafer, Ass'-t. Planning Director
RE: Ernst v. Waterford Township
The Planning Department has reviewed the latest revised
draft of a proposed consent judgement for the above -referenced
case. As revised, we have no additional comments which remain to
be addressed as far as the text is concerned. However, we have
not received a revised site plan reflecting the provisions of the
draft consent judgement. Therefore, until such time as we have
had the opportunity to review and comment on said plan we are
unable to affirm conformance of the draft consent judgement text
with the required site plan.
Accordingly, we await submittal of the site plan for our
review and comment. By copy of this memo Gerry Fisher has been
notified of the status of this case From the Planning
Department's perspective.
if you have any questions please give me a call.
JTS/gd
cc: Ed Fisch, Planning Director
-Gerry Fisher, Township Attorney
File
82
EXHIBIT B
KOHL, SECREST, WARDLE, LYNCH,
C L A R K A N D H A M P T O N 94 MAcOMB PLACE
COO NSELORS AT L A W MT. GLEMEN5, MI 4BC43-7903
(313) 465-7180
30903 NORTHWESTERN HIGHWAY TELEFACSI H I LE(313)465-0673
P.O. BOX 30A0
7335 WESTSHIRE DP.., SUITE 103
FARMINGTON HILLS, MICHIGAN 48333-3040 LAN5ING, MI 48917.9764
(517) 627-leaf
G ERAL6 A- FISHER
TELEPHONE (313) 851-9500 TELEFACS i M1IILE(517) 627-1887
rELEFAcSIMILE (313) $51-2156 500A TRUST BUILDING
40 PEARL STREET, N.W.
GRANO RAPIDS, MI 49503.3009
October 13, 1992 -9848
TELEFA(616) (616)4
C SIMILLEE 61h56.1450
Stuart B. Cooney, Esq. '{;ttt 01, T I ; :j
20 W. Washington, Suite 1-
Clarkston, MI 48346 V-.`r,; ;;<<.r•-;�ir1' 1 E
tiJ �!'��.'i'•i �NI, i :1.�„
RE: Ernst v Waterford Township- Pr;
Dear Stuart:
Enclosed is a marked up copy, of my prior September 29, 1992
draft of Consent Judgment, containing modifications consistent,
with your October 7, 1992 letter to me. The changes made are
as follows:
1. In Paragraph 4, 1 have added language which would
permit, with the sale of flowers and plants, the sale of pots,
baskets or planting soil for such flowers and/or plants (mixed
on the premises). I have not included your requested
authorization for the independent sale of potting soil for the
reason that this opens the door to retail operations beyond the
contemplation of all of our settlement discussions.
2, In Paragraphs 5 and 6, I have broaden the language so
as to include the concept that, in addition to the sale of
flowers and plants, there would be the authorization for the
sale of the items specified in Paragraph 4.
3, In Paragraph 6(a), I have clarified that the temporary
growing structures of pole construction would have poles set in
concrete pots in the ground to provide stability.
4, In Paragraph 6(a)(2), I have clarified that the
parking lot would not have to be graveled until an accumulation
of dirt, mud or the like was determined to be tracked onto
Scott Lake Road,
5, In Paragraph 11, I have deleted reference to the
requirement of your client paying penalties relative to the
failure to obtain building permits for the newly constructed
buildings on the property.
83
EXHIBIT B
KQnL, SECREST. WARBLE, LYNCH.
CLARK AN❑ HAMPTON
Stuart B. Cooney, Esq.
October 13, 1992
Page Two
Finally, with regard to the landscape buffer, the purpose
of such improvement is to prevent ingress and egress in all
locations along Scott Lake Road except at the approved
driveway, and to establish a buffer between the parking area
and the street and nearby residential. I have confirmed with
the Township planning staff that the buffer requirement should
take effect at such time as the area adjacent to Scott Lake
Road is to be utilized for parking purposes.
In order to proceed expeditiously on. this matter, I am
transmitting this letter to you concurrent with my transmittal
to Township officials. In the event that the Township,
administration is not satisfied with any of these proposed
modifications, I will advise you as quickly as possible.
In the meantime, please confirm that these modifications
provide an appropriate basis for resolution of the case so that
I can schedule this matter for consideration by the Township
Board.
Best regards.
Yours very truly,
Gerald A. -Fisher
GAF/jes
cc: Dennis Ritter, Supervisor
Jim Schaefer, Assistant Township Planner
84
_EXHIBIT B
- :>... - --------
KOHL, SECREST, WARDLE. LYNCH,
CLARK AND HAMPTON
C O U N S E U O R S AT U A W
30903 NORTHWESTERN HIGHWAY
P.O. BOX 3040
FARMINGTON HILUS, MICHIGAN 48333-3040
GERALD A_ FISHER
Stuart B. Cooney, Esq.
20 W. Washington, Suite 1
Clarkston, MI 48346
TELEPHONE (313) B5I-9500
TELEFACSIMILE (313) 551-2I58
September 29, 1992
RE: Ernst v Waterford Township, et al
Dear Stuart)
94 MAC01h6 PLACE
MT. CLEMENS, MI 48043-7903
(313) 465.7ISO
TELEFACSI MI LE (313)465-0673
7335 WESTSHIRE DR., SUITE IDS
LANSING, MI 48917-9754
(517) 627-tb 01
TELE FACS I M 1 LE (517) 627.16 a7
500A TRUST BUILDING
40 PEARL STREET, N.W..
GRAND RAPIDS, MI 49503-3009
(616) 459-9848
TELEFACSIMILE (0 1(5) 456-1450
I am in receipt of your September 24, 1992 letter,
accompanied by a proposed re -draft of Consent Judgment in the
referenced case. Your re -draft incorporated several
modifications. Subject to the discussion below, I have made
the modifications you have requested, and have revised the
Judgment accordingly.
With regard to Paragraph 4, you have deleted reference to
"flowers- and plants," and have substituted authorization for
qreenhouse qrowinq and processinq procedures and for limited
retail sale of the products as produced on the premises. The
substitute language proposed is too broad, and would permit
activities well beyond those ever discussed. I have attempted
to address the concern raised in your September 24, 1992 letter
by adding additional language to Paragraph 4, which is offered
for your review,
In Paragraphs 5 and 6, you have again substituted the
phrase "greenhouse products" for "flowers and plants." My
notes reflect that we have consistently discussed the sale of
flowers and plants, and the phrase "greenhouse products," to my
knowledge, has no definition or practical limitation. Thus, I
have reinserted "flowers and plants."
In Paragraph 6(a), your client indicated that the temporary
growing" structures would not have cement or other permanent
flooring. What is the meaning of the. phrase "cement based,"
contained in your draft?
85
:..:.,..... -: :...._.... ;: EXHIBIT B
KOHL. SECREST, WARDLE, LYNCH,
CLARKAND HAMPTON
Stuart B. Cooney, Esq.
September 29, 1992
Page Two
In Paragraph 6(a)(2), why shouldn't Plaintiffs have to
establish the tree buffer prior to starting the new parking
use? The use of the front lawn area for parking was the basis
for requiring the tree buffer, both for aesthetics, and to
assure that cars used only the driveway access onto the
property.
In Paragraph (6)(a)(2), you have indicated a proposal to
have the Road Commission, and not the Township, make the
determination whether dirt has been tracked onto the public
road, which would give rise to the requirement to gravel the
parking area. Inasmuch as this represents a departure from our
discussions and agreement at the property, I will pass this
along to the Township for review.
With regard to Paragraph 6(b)(1), as noted above, the tree
buffer was related to the parking of cars adjacent to Scott
Lake Road, and not to the utilization of the additional
building.
With regard to Paragraph 7, you have deleted from plan
review for your clients' proposed additions the review for the
adequacy of parking. Parking is of significant importance, and
has been part of our discussion (and I thought agreement) from
the beginning, as reflected in my letter to you of
April 16, 1992.
With regard to Paragraph 7(b), I have no difficulty with a
clarification of terms. Please advise of the intent of your
limitation that review for applicable building code conformance
would be limited to building codes "as applicable under this
agreement?"
At the end of Paragraph 7, you deleted the requirement that
new structures must comply with applicable law and ordinances,
I am unclear on why such language was deleted. It is my
assumption that your client has no desire to propose a building
structure which does not comply with applicable ordinances and
law, subject to the terms of the Judgment. Please advise on
this issue,
With regard to Paragraph 8, I am unclear what you mean by
the language which authorizes Plaintiffs to apply for a
variance- from the strict terms of the Judgment. This is
something never discussed, Obviously., a party is always
entitled to request the Township Board to modify the Judgment,
86
EXHIBIT B
Stuart B. Cooney, Esq.
September 29, 1992
Page Three
KOHL. SECRESTI WAROLE. LYNCH.
CLARK AND HAMPTON
With regard to Paragraph 11, the obligation to pay any
penalties for failing to get a building permit has consistently
been part of our discussion. Again, see my letter of April 16,
1992.
I have attempted to provide expedited turn —around time on
your proposal in order to avoid problems with the court's
docket, and to put this matter to rest as quickly as possible.
Your expeditious treatment of the enclosed would be most
appreciated, and would save our clients the necessity of
further court appearances, and the like.
Best regards.
Yours very truly,
Gerald A. Fisher
GAF/jes
Enclosure
cc; Dennis M. Ritter, Supervisor
Ed Fisch, Planner
Jim Schafer, Planner
A..
87
EXHIBIT B
KOHL. SECREST, WARDLE, LYNCH.
CLARK AND HAMPTON
94 MACOMB PLACE
C O U N S E L O R S A T L A W
MT. CLEMENS. MI 48043-7903
(313) 46h-7180
30903 NORTHWESTERN HIGHWAY
TELEFACSIMILE(313)465-0673
P-O. BOX 30-0
FARMINGTON HILLS, MICHIGAN 48333.3040
TS
7335 WESHIRE OR„ SUITE 103
LANSI N0. MI 48817.9764
(517) 627.1801
GERALD A- FISHER TELEPHONE (313) 85:•9500
TELEFACSI MI LE(B17) 627.1557
TELEFACSIMILE (313) 4551.2158
500A TRUST BUILDING
40 PEARL STREET, N.W.
GRAND RAPIDS, M1495Q3.3009
August 31, 1992
(516)459-98d8
TELEFACSIMILE(616)45G-1450
Stuart B. Cooney, Esq.
Campbell, Keenan, Harry & Cooney
20 West Washington SCh tit
Suite 1
Clarkston, Michigan 48346 VVATERFIIORD Tt.k0ASlri4P
g PL AINNIN.3 0Utvi IS'S!UN
RE: Ernst v Waterford Township, et al. PER
Dear Stuart:
Consistent with our meeting of August 27, 1992 relative to
the referenced case, I have prepared a proposed form of Consent
Judgment resolving all aspects and issues in the case,
It is my understanding that Plaintiffs will now have Kieft
Engineering prepare a final Plan for attachment to the proposed
Judgment. The new Plan must include the designations and
inclusions specified in the proposed Judgment, including:
— Designation of existing parking area.
— Designation of -second parking area.
— Designation of third parking area,
— Designation of existing driveway.
Specification of the manner in which the existing
driveway will be expanded in the event Plaintiffs
proceed with proposed addition number 2.
— Designation of driveway number 2.
— A description of the uses for each building, including
the growing areas and sales office.
88
w lC UN
KOF- SECREST, WARDLE, LYNCH,
Stuart B. Cooney, Esq. CLARK AND HAMPTON
August 31, 1992
Page Two
I am concurrently transmitting a copy of the enclosed draft
of settlement to Dennis Ritter, Supervisor, and to Co -counsel.
If any modifications are required as a result of review by
them, I will advise you as quickly as possible,
Once you have had an opportunity to review the enclosed
with your clients, please contact me for further processing of
this matter at your earliest convenience.
Best regards,
Yours very truly,
Gerald A. Fisher
GAF/kms
Enclosure
cc, Dennis Ritter, Supervisor
James Schafer, Planner
Sean P. Fitzgerald, Esq.
89
EXHIBIT B
KOHL. SECREST, WARDLE, LYNCH,
CLARK AND HAMPTON
C4LI NSELORS AT LAW
30903 NORTHWESTERN HIGHWAY
P.O. BOX 3040
FARMINGTON HILLS, MICHIGAN 4B333-3040
GERALD A. FISHER TELEPHONE (313) 851.9500
TELEFACSIMILE (313) B51.2158
February 27, 1992
Ed Fisch, Planning Director
Charter Township of Waterford
5200 Civic Center Drive
Waterford, MI 48329
RE: Ernst v Waterford Township, et al
Dear Ed:
94 MACOMB PLACE
MT. CLEMENS. MI 4a043.7903
(313) 465.7180
TELEFAC5 IM I L E(313) 4 6 5 - 0 6 7 3
7335 WE.5T5HIRE OR., SUITE 103
LANSING, MI 45917-9764
(517) 627.1881
TELEFACSIMILE (517) 627.16137
500A TRUST BUILDING
40 PEARL STREET, N-W.
GRAND RAPIDS, MI 4a503.3009
(616) -is 9-9848
TELEFACSIMILE (616) 456-1450
As part of my preparations in the referenced case, it
occurred to me that Mr, and Mrs. Ernst had previously engaged
in negotiations (and possibly court proceedings) relating to a
conveyance of a portion of their property to Oakland County
Parks & Recreation: It would be extremely insightful to know
whether Mr, and Mrs. Ernst claimed in negotiations for such
conveyance that they should be compensated for the loss of the
right to have the very greenhouses they have now constructed,
In other words, if Mr, and Mrs. Ernst have been paid for giving
up the right to have the greenhouses, such payment would be
relevant to the currently pending litigation.
Accordingly, at your very earliest convenience, I would
appreciate your making contact with Oakland County Parks &
Recreation for the purpose of determining whether we can obtain
access to the file (or files) in connection with the sale and
purchase of the Ernst property to Oakland County Parks &
Recreation.
F
Best regards.
uly,
e
}.� j" Al '
her
GAF/jes
cc: Dennis M. Ritter, Supervisor
WATERFORD �_UWN�,NO
PhNI(JGiJ1�it�igg�,
90
: , :.:.:....... EXHIBIT B -
MEMO: April 8, 1993
TO: Ken Delbridge, Building Director
FROM: Jim Schafer, Ass't. Planning Director
RE: Ernst Greenhouse Expansion
This office received site plans for two proposed 20' x 48'
greenhouses at the above -referenced site on 4-7-93. In
accordance with the consent judgement (#39) on the site, we are
assessing fees and will conduct a modified administrative site
plan review. When this review is complete we will notify you of
approval for issuance of permits.
if you have any questions please give me a call.
JTS/gd
cc: Dennis M. Ritter, Supervisor
Ed Fisch, Planning Director
Jerry Schons, Building Department
File
91
EXHIBIT B
MEMO: April 14, 1993
TO: Ken Delbridge, Building Director
FROM: Jim Schafer, Ass't. Planning Director
RE: Ernst Greenhouse Expansion
Attached is an approved copy of the site plan for two (2)
20' x 48' areenhouses at 1580 Scott Lake Rd. The plan has been
reviewed under the provisions of Consent Judgement #39 (Ernst v.
Waterford) and is in accordance with those provisions.
If you have any questions please let me know.
JTS/gd
cc: Dennis M. Ritter, Supervisor
Mike Ashley, Engineering Department
Ed Fisch, Planning Director
Gerald Fisher, Township Attorney
Ernst, Applicant.
92
EXHIBIT B
SECREST WARDLE, LYNCH, HAMPTON,94
�
Clemens, 1460Place
Mt. Clemens, MI 48043-5651
TRUER AND MORLEY
Fa8(810 46610673
GARY L. DOVRE
Counselors at Law
7335 Westshire Dr, Suite 103
DIRECT DIAL. (248) 639-2817
30903 Northwestem Highway
Lansing, MI 48917-9764
P.O. Box 3040
(517)627-1881
Fax (517) 627-1887
Farmington Hills, Michigan 48333-3040
833 Kenmoor Drive, S.E.
Grand Rapids, MI 49546.2373
Telephone (248) 851-9500
(616) 28"143
Fax (616) 285-0145
Fax (248) 851-2158
2904 Cherry Hills Drive
P.O. Box 11258
August 4, 1999
Champaign, IL 61821-1258
(217)398-9034
(217)398-9036
Mr. Larry Lockwood
Planning Department
Charter Township of Waterford
5200 Civic Center Drive
Waterford, MI 48329-3773
Re: Ernst Consent Judgment
Dear Larry:
From our July 7, 1999 discussion, it is my understanding that Mr. Ernst wants the Township to
approve construction of part of "addition number 2" under paragraph 6.(b) of the Consent Judgment,
without complying with subparagraph (1)-(4) of that provision. Although the meeting Mr. Ernst
subsequently requested may be appropriate down the road, the game plan we suggested July 7tn
remains our recommendation. That was:
1. Have Mr. Ernst present a plan showing exactly what he wants to do now, and in the
future.
2. Have Mr. Ernst give us his position (in writing) as to closing of the north driveway and
making the south driveway a permanent, two-way drive.
3. The property should be in full compliance with the existing Consent Judgment. We are
referencing the landscaping deficiencies you mentioned.'
4. The Road Commission should be contacted to determine their position regarding the
driveway issues,
Very truly yo s,
GAR DOVRE ran f
GLDIIk AUG , 1999
cc: Gerald A. Fisher, Esq.
T:1H2mptonFlsher%B316.B2M1GLD.LOCKWOOD LTR 990804150147.doc {r
93
EXHIBIT B
BOARD OF TRUSTEES
Katherine G. Innes, Supervisor
U RD
Betty Fortino, Clerk
Dee A. Minton, Treasurer
Todd T. Birkle, Trustee
A CHARTER TOWNSHIP
Paul E. Deni, Trustee
5200 CiNic CenterIhive
Bette O'Shea, Trustee
Waterford, Michigan 48329-3773
Jean A. Scott, Trustee
Telephone: (248) 674-6255 • Fax: (248) 674-4097
July 18, 1997
Gerald A. Fisher
Kohl, Secrest, Wardle, Lynch,
Clark and Hampton
30903 Northwestern Highway
Farmington Hills, MI. 48333-0040
k c � 9-'
PLANNING DEPARTMENT
Edward J. Fisch, Jr., AICP, PCP
Director
RE; Request by Eric Ernst to modify Consent Judgment #91-422171-CZ
Dear Gerry:
I have met with Eric Ernst who owns the Ernst Greenhouses on Scott Lake Rd., north of
Watkins Lake Rd. Mr. Ernst has two (2) concerns.
1, The Consent Judgment in 615 requires that the second driveway be
abandoned and removed upon completion of Addition No. 2. Since the
consent judgment was entered, two (2) traffic lights have been installed on
Scott Lake Rd, at both intersections of Watkins Lake Rd. This now places
the northerly drive, which was to be exclusively for ingress and egress, in a
position not conducive to safe ingress and egress. In that regard, the
secondary drive as referenced in the consent judgment makes more sense to
service the greenhouse facilities. Mr, Ernst requests that the consent
judgment be amended to exclude the reference of this section to allow this
secondary drive to act as a primary drive during his operation period from
May 1 st to June 10th. We are in accord with this request.
2. The plan specifies Addition No. 2 within a 48' x 82' rectangle (3,936 sq. ft.).
Mr. Ernst explained the physical difficulties in attaching a building to the
existing greenhouses as shown on the plan and would prefer a freestanding
greenhouse of 60' x 80' in this location as an amendment to the plan. We
have no objections to this request.
Continued....
94
EXHIBIT B
Page 2 of 2
Please review and prepare, if appropriate, the amendments to the consent judgment so
that it may be brought to the Township Board. If you should have any questions,
please do not hesitate to contact this office.
Sincerely,
Edward J. Fisch, Jr., AICP, PCP
Planning Director
EJF/kml
pc: Katherine Innes, Twp. Supervisor
Eric Ernst
File
95
-- --
EXHIBIT B
329617
U0 =13213 " 8.82
STATE OF MICHIGAN
IN THE CIRCUIT COURT FOR THE COUNTY OF OAKLAND
ERIC M. ERNST and
DIANE ERNST, husband and wife,
Plaintiffs, Case No. 91-422171-CZ
-vs- RECEIVED FOR FILING Hon. Barry Howard
0AKLAN:1:"10P,T E.I•E
WATERFORD TOWNSHIP, a Michigan
Chartered Township, and 2 IEC 28 P4:23
EDWARD J. FISH, JR. , Waterford
Township Director of planning,
Defendants. Y— y...__..--
DEPUTY
z
6#92
ErrDEEDS
PHAID
STUART B.
COONEY (P 25900)
000
DEUa23; 92
114-�+�+EIi
L
Attorney
for Plaintiffs
3651
MISC
U.00
s
GERALD A.
FISHER (P 13462)
7
Attorney
for Defendants
Y
30903 Northwestern
Highway
r `
Esc
EEG' I��..
' r^I�
;w
PAID
5
P.O. Box
3040
- .01
DEC.23---92
0426PM
°
Farmington
Hills, MI 48333-3040
36tti
RMT i=tE
2.60
z (313) 851-9500
a � ,
r} AFFIDAVIT GIVING NOTICE OF CONSENT JUDGMENT
W
W
w STATE OF MICHIGAN)
)ss.
g COUNTY OF OAKLAND)
GERALD A. FISHER, being first duly sworn, deposes and states
that he is of suitable age and discretion to make this affidavit,
and as legal counsel on behalf of the Charter Township of
Waterford, states that, on December 15, 1992, a certain Consent
Judgment was entered in Oakland County Circuit Court Case
No. 91-422171-CZ relative to property situated in the Township of
Waterford, County of Oakland, State of Michigan, known as
Parcel No. 13-13-300-195, commonly known as 1580 Scott Lake Road,
OK m GOLF
L
96
_ EXHIBIT B
116En 13213 '" 883
Waterford Township, Oakland County, Michigan, and being more
specifically described on the attached and incorporated exhibit.
In order to obtain an understanding of the purpose, intent and
terms of the Consent Judgment, it shall be necessary to review such
Judgment, which is on file with the Circuit Court Clerk's office,
The Judgment establishes certain authorizations and limitations
with regard to the use of the property for the purpose of growing
flowers and plants, and for retail sale of such flower and plant
materials grown on the property.
CHAR� O /WATERFORD
By.
GfERAI,` A FISHER, Attorney
Z b cribed and sworn
to before
e t is day ofi ^:�y ,, 1992.
\\
a .� s
Not ry Public
Oa -land Count Michigan
w My Commission Expires: 4/12/95
N
S
O
DRAFTED BY AND AFTER RECORD
RETURN TO:
GERALD A. FISHER, ESQ.
30903 Northwestern Highway
P. O. Sox 3040
Farmington Hills, MI 48333-3040
,qTATE OF MICHIGAN � ��
COUNTY OF OAKLA ND
LYNN-D. ALLEN, Counter 11;1erk'for tha County of
Oazdand, Clerk oft he Circjait Court t. ereof , the sarne
Pis: , Cf�urt , Huard and h.:virc� u Seal, hereby cacti+ y
tile'', he attached I:s a truce copy.
In Testirnony whiere&, I have hereunto set my hand and.
placed the Seal of said -Court this J
4
01 I � r Cierk�Register of Deeds
`k�A (.,{ _ Deputy Clerk
-2-
97
EXHIBIT B
PROPERTY DESCRIPTI0v'AR- 1Y 8�
The property which is the subject of the Consent Judgment in
Case No. 91-422171-CZ is situated in the Township of Waterford,
County of Oakland, State of Michigan, described as:
! 01
T3N-
R9F. SEC, 13
02
S
15
AC:R E'S `Cf F- W
1/2 OF
03
SW
1/4 CXC h! 75
FT OF
041
W
1,93 FT, PLSO E%<C
05
W
60
FT TAKEN FOR F:OAD.
06
ALSO
F - BEG AT
PT DIST
07
S
89.--55-12
E 55i.7-'
FT
08
FROM
SW SEC COR .
09
TH
11
00-02-42 W
495.00
F'T �
.10
T1-!
S
89- 55-1'2 E
784 .O4
FT.
11.
TH
c
W
495.00
FT.
p 12
TH
N
89-55-12 W
783 - 11
FT
< 1.13
TO
BEG
5.20 A
98
H.
m
C
EXHIBIT B
ERROR: undefined
OFFENDING COMMAND:
STACK:
100
EXHIBT C—LANDLORD'S EQUIPMENT
1. Two (2) Soil Mixers
2. Two (2) Snow Shovels
3. Five (5) Watering Jugs
4. One (1) Pesticide Sprayer
5. One (1) Wheel Barrel
6. Three Hundred Feet (300') of Garden Hose
7. One (1) Forklift
8. One (1) generator
101
EXHIBIT D
INSURANCE REQUIREMENTS
During this Lease, Tenant shall provide and maintain, at its own expense, all insurance as set forth and
marked below. The insurance shall be written for not less than any minimum coverage herein specified.
Primary Coverages
Commercial General Liability Occurrence Form including: (a) Premises and Operations; (b)
Products and Completed Operations (including On and Off Premises Coverage); (c) Personal and
Advertising Injury; (d) Broad Form Property Damage; (e) Independent Contractors; (f) Broad Form
Contractual including coverage for obligations assumed in this Lease;
$1,000,000 — Each Occurrence Limit
$1,000,000 — Personal & Advertising Injury
$2,000,000 — Products & Completed Operations Aggregate Limit
$2,000,000 — General Aggregate Limit
$ 300,000 — Damage to Premises Rented to You (formally known as Fire Legal Liability)
Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State
Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000
disease each employee, and $500,000 disease policy limit.
1. ❑ Fully Insured or State approved self -insurer.
2. ❑ Sole Proprietors must submit a signed Sole Proprietor form.
3. ❑ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337
Certificate of Exemption.
Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of
the use of any owned, hired, or non -owned automobile with a combined single limit of $1,000,000 each
accident. This requirement is waived if there are no Tenant owned, hired or non -owned automobiles on
the Premises.
Commercial Umbrella/Excess Liability Insurance with minimum limits of $2,000,000 each
occurrence. Umbrella or Excess Liability coverage shall be no less than following form of primary
coverages or broader. This Umbrella/Excess requirement may be met by increasing the primary
Commercial General Liability limits to meet the combined limit requirement.
Supplemental Coverages — As Needed
1. ❑ Professional Liability/Errors & Omissions Insurance (Consultants, Technology Vendors,
Architects, Engineers, Real Estate Agents, Insurance Agents, Attorneys, etc.) with minimum limits
of $1,000,000 per claim and $1,000,000 aggregate.
2. ❑X Commercial Property Insurance. Tenant shall be responsible for obtaining and maintaining
insurance covering their equipment and personal property against all physical damage.
3. ❑ Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required
Page 1 of 3
102
when liquor is served and/or present.
4. ❑ Pollution Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate when cleanup & debris removal are part of the services utilized.
5. ❑ Medical Malpractice Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate.
6. ❑ Garage Keepers Liability Insurance with minimum limits of $1,000,000 per claim and
$1,000,000 aggregate.
7. ❑ Cyber Liability Insurance with minimum limits of $1,000,000 per claim and $1,000,000
aggregate.
8. ❑ Other Insurance Coverages as maybe dictated by the provided product/service and deemed
appropriate by the County Risk Management Department.
a) Pesticide/Herbicide Applicators Liability with minimum limits of $1,000,000 per
claim/occurrence.
General Insurance Conditions
The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms,
conditions, and/or endorsements. All certificates of insurance shall provide evidence of compliance
with all required terms, conditions and/or endorsements.
1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance or
self-insurance carried by the County;
2. The insurance company(s) issuing the policy(s) shall have no recourse against the County for
subrogation (policy endorsed written waiver), premiums, deductibles, or assessments under any
form. All policies shall be endorsed to provide a written waiver of subrogation in favor of the
County;
Any and all deductibles or self -insured retentions shall be assumed by and be at the sole risk of
Tenant;
4. Tenant shall be responsible for their own property insurance for all equipment and personal property
used and/or stored on the Premises;
5. The Commercial General Liability and Commercial Automobile Liability policies along with any
required supplemental coverages shall be endorsed to name the County of Oakland and it officers,
directors, employees, appointees and commissioners as additional insured where permitted by law
and policy form;
6. Tenant shall require its contractors or sub -contractors, not protected under Tenant's insurance
policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal
to those required in this Lease;
Page 2 of 3
103
7. Certificates of insurance must be provided no less than ten (10) Business Days prior to the County's
execution of the Lease and must bear evidence of all required terms, conditions and endorsements;
and
8. All insurance carriers must be licensed and approved to do business in the State of Michigan and
shall have and maintain a minimum A.M. Best's rating of A- unless otherwise approved by the
County Risk Management Department.
Page 3 of 3
104
Greenhouse Actuals and Projected Expenditures for Proposed Lease
Budget Actuals for OCPR Greenhouse Operations
Projected Expenditures for Lease
EXPENSES
Year
Year
Year
Year
Initial Term
Lease Year 1
Lease Year 2
Lease Year 3
Lease Year 4
Lease Year 5
4/1/15-
10/1/15-
10/1/16-
10/1/17-
10/1/18-
10/1/19-
Account name
2010
2011
2012
2013
9/30/15
9/30/16
9/30/17
9/30/18
9/30/19
9/30/20
Building Maintenance
$
6,971
$ 12,801
$ 10,184
$ 5,871
$ 2,310
$ 4,620
$ 4,759
$ 4,901
$ 5,048
$ 5,200
Electrical
$
4,711
$ 5,633
$ 7,768
$ 7,337
$ -
$ -
$ -
$ -
$ -
$ -
Equipment Maintenace
$
126
$ 40
$ 174
$ 85
$ 50
$ 100
$ 103
$ 106
$ 109
$ 113
Grounds Maintenance
$
18,197
$ 28,378
$ 17,547
$ 16,648
$ 2,250
$ 4,566
$ 4,703
$ 4,844
$ 4,989
$ 5,139
Natural Gas
$
17,298
$ 24,460
$ 23,593
$ 35,934
$ -
$ -
$ -
$ -
$ -
$ -
Printing
$
39
$ 102
$ 283
$ 23
$
$
$
$
$
$
Travel Conf
$
109
$ 191
$ 125
$ 15
$
$
$
$
$
$
Water & Sewer
$
752
$ 996
$ 952
$ 2,032
$
$
$
$
$
$ -
Small Tools
$
227
$ 578
$ 713
$ 723
$ 325
$ 750
$ 773
$ 796
$ 820
$ 844
Insurance Fund
$
966
$ 1,209
$ 882
$ 882
$ 500
$ 1,000
$ 1,030
$ 1,061
$ 1,093
$ 1,126
Phone
$
30
$ 29
$ 337
$ 392
$ -
$ -
$ -
$ -
$ -
$ -
Office Supplies
$
40
$ 114
$ 111
$ 115
$ -
$ -
$ -
$ -
$ -
$ -
Salaries/contract mgmt
$
45,242
$ 45,242
$ 45,242
$ 45,242
$ 2,500
$ 5,000
$ 5,150
$ 5,305
$ 5,464
$ 5,628
CIP annual depreciation
$
-
$ 2,100
$ 2,100
$ 2,100
$ 1,050
$ 3,600
$4,917
$ 6,583
$ 9,050
$ 9,050
Totals $
94,708
$ 121,873
$ 110,011
$ 117,399
$ 8,985
$ 19,636
$ 21,434
$ 23,596
$ 26,573
$ 27,099
REVENUES
Community Garden
$
-
$ 7,600
$ 6,500
$ -
$ -
$ -
$ -
$ -
$ -
Programs
$
-
$ -
$ -
$ 50
$
$
$
$
$
$
Annual Flower SAVINGS
$
4,500
$ 4,500
$ 4,500
$ 4,500
$
$
$
$
$
$
In -kind revenue/program support
$
1,000
$ 1,000
$ 1,000
$ 1,000
$
$
$
$
$
$
Residential House Lease
$
-
$ 9,000
$ -
$ 4,500
$
$
$
$
$
$
RecoveryPark Lease
$
-
$ -
$ -
$ -
$ 3,616
$ 22,452
$ 34,668
$ 47,639
$ 49,068
$ 50,540
Totals $
5,500.00
$ 14,500
$ 13,100
$ 16,550
$ 5,616
$ 22,452
$ 34,668
$ 47,639
$ 49,068
$ 50,540
COST RECOVERY
6%
12%
12%
14%
63%
114%
162%
202%
185%
187%
Recovery Park Lease Cost Recovery Summary
OCPR Expens % Split of "Rent"
Rent
Cost Recovery
Initial Term
$ 8,985 25% RP/75% OCPR
$
5,616
63%
Year 1
$ 19,636 50%/ 50%
$
22,452
114%
Year 2
$ 21,434 75% RP/25% OCPR
$
34,688
162%
Year
$ 23,596 100%RP
$
47,639
202%
Year
$ 26,573 100%RP
$
49,068
185%
Year 5
$ 27,099 100% RP
$
50,540
187%
105
GAKLAND COUNTYPARKS
Waterford Oaks Greenhouse Report
March, 2015
1. History: 2010 — 2014
Oakland County Parks and Recreation acquired the "Ernst Greenhouse" in July 2009. The Greenhouse
Complex contains 35,000 sf of greenhouse space and a 1,580-square-foot residence on 5 acres of
property. The Greenhouse Complex was acquired both due to its adjacency to Waterford Oaks (and
therefore the ability to expand the acreage at the park), as well as the opportunity to test both
horticultural recreation opportunities as well as internal plant production for the parks. Upon
acquisition, OCPR worked under a 5-year timeframe to test these opportunities for interest and viability.
Below is a brief summary of activities at the greenhouse each of those 5 years, with additional detail on
each program/activity below.
2010: Starting up operations, OCPR annual flower production, learning about systems, operations and
maintenance. Community garden program piloted with La Familia.
2011: OCPR annual flower production, community service garden
2012: OCPR annual flower production, community service garden, hosted 3 "workshops," OCPR tree
nursery
2013: OCPR annual flower production, community service garden, held one class, OCPR tree nursery
2014: End of community service garden (April 2014), last production of annual flowers (May 2014),
greenhouses mainly used for storage, trees harvested from OCPR tree nursery
Community Garden
In 2010 staff worked with La Familia to pilot a community garden program. It was very well received
and a full community garden program was implemented in 2011. For the program ORPR constructed
and installed (69) 10x6 raised indoor garden beds. The community garden program was administered in
2011/2012 and 2012/2013, and provided an opportunity for gardeners to grow vegetables indoors in
the winter months (September —April). The program fee for the community garden was $150 per
garden bed, for average annual revenue of approximately $7,600. The program consisted of a smaller
number of outdoor beds as well. The program was successful in that for the two'seasons it operated it
was at or near capacity (the second year was slightly lower). However, the expense associated with
maintaining this program for an 8 month period made it unsustainable.
Annual Flower Production
For 2010 - 2013, OCPR utilized the greenhouses to produce the annual flowers for the park system
(previously provided via annual contract). This production of approximately 1,500 flats saves OCPRC
approximately $3.00/flat or $4,500 annually on annual flowers. However, in order to operate the
Prepared by: M. Prowse
Updated: 212712015
106
greenhouses in a manner that allows for this annual flower production, overall the complex loses
approximately $100,000 each year. This is due to the fact that the greenhouses must be running at full
capacity to grow the flowers, even though only a fraction of the space is actually utilized for production,
resulting in significant utility costs.
Educational Programs
A handful of programs were offered at the Greenhouse Complex in 2012 and 2013. Overall staff did not
find a significant interest in this type of programming at Waterford Oaks. This is likely due the location
as well as the costs associated with this type of workshop. There are also several local
greenhouse/nursery operations that regularly put on this type of class/workshop, indicating that the
market is already saturated for this type of recreational opportunity. Two workshops were also held in
late 2012 on barn preservation and restoration.
1. Ernst Barn Workshop — October 2012
Hosted with the Michigan Barn Preservation Network and OC Planning & Economic
Development — instructional class on structural restoration and preservation of historic barns
Participation: 25 people/day (2 day event)
2. MSU Barn Workshop — November 2012
Barn restoration and construction workshop held by MSU as part of an undergraduate course
Participation: 25 students
3. Native Seed Propagation Workshop — November 3, 2012
$25/person
Participation: Unknown
4. Hypertufa Hype (create hypertufa gardening containers) — October 9, 2013
$50/person included supplies
Participation: 8 people
5. Create your own Holiday Masterpiece (holiday centerpiece) — December 11, 2013
$30/person included supplies
Participation: Cancelled due to lack of enrollment
Tree Nursery
OCPR implemented a small tree nursery on the property in 2012. Trees were harvested and placed
throughout the park system in 2014.
OC Soil District Tree Sale
The greenhouse complex has also hosted the Oakland Soil Conservation District's annual tree sale since
2011. In exchange, the Conservation Districts hosts a series of educational programs at the Farmers
Market.
Staff
Greenhouse staff included 2 part-time (1,000) hour Seasonal Specialists, a Parks Helper (1,000 hours),
and approximately 5 hours/week of a part-time Groundskeeper (within FM budget). Annual salaries for
Prepared by: M. Prowse
Updated: 212712015
107
the greenhouse were approximately $45,000/year. Staff time was spent mostly on the following:
operations and maintenance of the greenhouse complex, annual flower production, and the community
garden program. Additional programs and activities also occurred at the greenhouse, and are noted
below.
Volunteers
Volunteers have shown an interest in the Waterford Oaks greenhouse complex since the opportunity
was introduced in 2011. The opportunity to volunteer in a greenhouse environment and assist with the
propagation of plant material for the park system was a draw for many local volunteers. A breakdown
on the specific allocation of volunteer hours by task is not available, but the total number of hours for
2011— 2014 is provided below.
Volunteer
Year
Hours
2011 892
2012 192
2013 85
2014 22
Residential House Lease
Between 2011 and 2014 there were two leases for the residential house at the greenhouse complex.
The first was to two individuals who used it as a residence in 2011 for $750/month. It was then leased
(main floor only) to the Oakland Parks Foundation from April 2013 — April 2014 for $500/month.
Expense & Revenue
Please see the attached breakdown of both budget actual expenditure and revenue for the
greenhouses, as well as projected expenditures and revenues for the proposed lease with RecoveryPark.
Most OCPR expense line items are eliminated or greatly reduced by leasing the property to
RecoveryPark. However, expenses still remain for maintenance, staffing/lease oversight, and
depreciation. Staff (with Corporation Counsel and Risk Management) have negotiated a lease that
provides for 100%+ cost recovery of those remaining expenses.
2. Proposed Lease with RecoveryPark
In an effort to efficiently and effectively utilize greenhouse and garden spaces owned by OCPRC and to
meet the organizations cost recovery goals, an RFQ was released on 9/24/2014. The purpose of the RFQ
was to gauge interest in greenhouse lease opportunities that would benefit OCPR and the residents of
Oakland County by providing revenue to the park system as well as possibly still providing basic
programmatic opportunities for OCPR residents. The RFP indicated that OCPRC is interested in working
Prepared by; M. Prowse
Updated: 212712015
108
with prospective bidders on partnership opportunities for the potential continuation of some
recreational programming where mutually beneficial (this was not a requirement for a successful bid).
At staff's recommendation, at its December 2014 meeting OCPRC authorized staff to negotiate a lease
with RecoveryPark. Staff recommended leasing to RecoveryPark due to their ability to provide a source
of revenue to the park system, as well as their mission to help revitalize Southeast Michigan through
"innovative job creation projects benefiting those persons and communities in recovery." The
RecoveryPark model provides training and jobs to individuals who face barriers to gainful employment,
while simultaneously incubating small businesses and providing fresh, local produce to many restaurant
partners in the metro -Detroit area.
RecoveryPark plans to use the Waterford Oaks Greenhouse Complex as the headquarters for its non-
profit arm, focusing heavily on research and training. RecoveryPark plans to research and test a number
of different growing techniques at the greenhouse complex, including hydroponics. RecoveryPark does
not plan to operate as a certified organic farm, however, they use only natural pesticides and herbicides
(no petroleum -based products).
RecoveryPark is very interested in working with OCPR on programming opportunities at the greenhouse
complex as staff and/or the Commission sees fit. This could include: badge days, horticulture education
programs, food/nutrition programs, tours, historical programs, etc. RecoveryPark is also very interested
in working with the County Market, possibly selling produce grown at the greenhouses at the market as
part of its research and training program.
Costs/Revenues
Please see attached spreadsheet with costs and revenues for the proposed lease. Leasing the
greenhouse complex to RecoveryPark will increase cost recovery for this facility from 15% to nearly
200% by year five, while still providing opportunities for use by OCPR for specific programs and events in
partnership with RecoveryPark. The negotiated rent payments incorporate annual depreciation
expenses for capital improvements that may be made at the greenhouses. The actual expenditures for
these improvements, including repairs, replacement of equipment/materials and renovations would be
paid for by RecoveryPark.
3. Alternative Use of the Facility
Staff have identified and considered several different alternative uses for the facility.
A. Continued use by OCPR for programs and annual flower growing (and potential use of the
house as OCPR staff office space).
This option would be to continue operations as they have been the past few years at the facility,
using the greenhouse to grow OCPR's annual flowers, possibly hosting a community service
garden, and possibly utilizing the house as offices for OCPR staff. This type of operation has a
Prepared by: M. Prowse
Updated: 212712015
109
cost recovery of approximately 10%, and still requires the capital expenditures for plastic roof
replacement, shingle replacement, and the conversion of the house to a functional office space.
It would also include the additional cost of approximately $38,000 to have internet/network
access routed to the house if it were converted to OCPR office space (this is not required to
lease it to a third party).
B. Rental of the house as a residential structure.
Renting the house as a residential structure could generate approximately $9,000/year. If OCPR
continued to operate the greenhouses but rented the house as a residence, this would increase
the cost recovery of the overall facility from 10% to 17%. The house would need some minor
repairs and improvements to be in good rental condition.
C. Repurposing the property by removing the buildings/structures and incorporating into the
park.
Staff estimate a potential cost of approximately $50,000 - $100,000 to demolish the structures
and convert the space into park space for Waterford Oaks. This continues to be a potential
option for the facility. There have also been past planning discussions of utilizing the location to
realign the park entrance drive. However, the proposed lease with RecoveryPark provides for a
revenue stream for the park and a dedicated use of a still -functioning facility (that would still be
accessible by OCPR for programming). In future years, as the facility ages and/or if a lease
agreement was terminated, this could be the most viable option for the property. The proposed
lease with RecoveryPark is a one-year term with annual renewals, allowing for continued
conversation about the future (short- and long-term) of the facility.
Prepared by: M. Prowse
Updated: 212712015
110
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015
To: Chairman Fisher and Commission Members
AGENDA ITEM NO. 9 E
BUSINESS STRATEGY DEVELOPMENT
From: Daniel J. Stencil, Executive Officer
Stephanie Mackey, Business Strategy and Development
Julee Erskine, Volunteer Coordinator
Submitted: February 26, 2015
Subject: Proposed Volunteer Policy Amendment
INTRODUCTION AND HISTORY
The current Volunteer Policy was adopted on April 14, 2010. Since that time, changes have been made to our
volunteer program and organization structure that have not been reflected in the policy. The recommended
changes to the Volunteer Policy in this update reflect updates to our program, organizational structure and
align with Commission for Accreditation of Park and Recreation Agencies (CAPRA) requirements.
Changes include:
• Clarifying the role of the Volunteer Coordinator
• Adding a section for Supervision and Evaluation of Volunteers
ATTACHMENTS
- Current Volunteer Policy — Including Proposed Changes
- Final Draft of Proposed Volunteer Policy with Recommended Changes
STAFF RECOMMENDATION
Staff recommends the Commission adopt the proposed amendments to the OCPR Volunteer Policy.
MOTION
Move to approve the proposed amendments to the Oakland County Parks and Recreation
Volunteer Policy.
ill
GAF KLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 0002/10/1 Page 1 of 4
Volunteer Policy
I. PURPOSE: The purpose of this policy is to outline the process that Oakland County
Parks and Recreation staff uses to manage volunteer-w 4ffs at various facilities,
programs and events.
11. PROCEDURE:
A. General Guidelines
1. The Oakland County Parks and Recreation Executive Officer shall oversee
the implementation and interpretation of this policy.
2. No volunteer will be placed on a schedule without a signed Volunteer
Agreement and Waiver of Liability.
3. The Volunteer Coordinator shall have responsibility for working with Park
Supervisors and Recreation Program Supervisors (Park/Program
Supervisors) on recruitment, selection, orientation, training and retention
of volunteers.
24. The Volunteer Coordinator will work with Park/Program Supervisors to
document volunteer position descriptions for each volunteer opportunity.
B. Selection
1. Individuals interested in volunteer positions must submit an application to
the Volunteer Pfog am S%pervise Services Office.
2. The Volunteer eFyiserCoordinator will review applications
with the -appropriate Park/Program Supervisor(s) to identify possible
candidates for a facility or program-sehe�e.
a. Selection of volunteers will comply with Oakland County's Equal
Employee Opportunity Policy.
-2-.--No volunteer shall be assigned to a Park/Program Supervisor who
is a relative of the volunteer.
a.b.If the applicant is not a fit for current needs, the Volunteer Fr-egrafn
Supefvisor Coordinator will send a lottof to communicate with the
c-andidateapplicant to thanking them for their interest and
encourageing them to apply for future opportunities.
b c.If the a ate, then-Tt\he
Volunteer Pfegmm SuperviserCoordinator will conduct an initial
phone interview to gauge if the applicant is a possible fit for a
current progr ew the Volunteer- Agreement ent and Waiver- „�
biabil •
c-.d.If the candidate -applicant expresses interest in pursuing the
opportunity, the Volunteer Program FiapeF4sorCoordinator will
send the eandidate-applicant a copy of the Volunteer Agreement
and Waiver of Liability for signature.
112
C2AKLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 "5�002/10/15 Page 2 of 4
Volunteer Policy
d:e.Once the Emote -applicant returns the signed Volunteer
Agreement and Waiver of Liability, the Volunteer Pregra
Superyise Coordinator will then notify the Park/Program
Supervisor ef the program or- f4eility and/or- the Seasonal Pr-egr-am
Speeialist-to place the volunteer on a schedule or provide them
with event details.
C. Orientation and Training
1. Orientation will be conducted at the location where the individual will
perform volunteer services or if applicable at a general volunteer
orientation. This decision is made at the discretion of the Park/Program
Supervisor of the prc
Spesialistworking with the Volunteer Coordinator.
a. Orientation will include an organizational overview, review of
Oakland County Park Rules and Volunteer Rules and -Expectations
for the assigned facility, program or event.
a b.Volunteers will be expected to sign a Volunteer Acknowledgement
form to indicate that they have received orientation information
and had the opportunity to ask questions about the information
provided.
2. Training on position duties may be conducted by the Volunteer
PfegfamPark/Program Supervisor, Seasonal Pwgram SperaiaIWVolunteer
Coordinator or any other staff member designated by the Park/Program
Supervisor e fthe pregam or rams it y
3. Training may occur on an as -needed basis related to volunteer duties at the
discretion of the Park/Program Supervisor.
D. Supervision and Evaluation of VolunteersDer-iodie De•.;o-„
I. Supervision and evaluation of volunteers is important to ensure adequate
training is provided and verify satisfactory conduct and performance.
2. Volunteer time reporting must be approved by the Volunteer Coordinator
or another staff member who is not a relative of the volunteer.
3. In an effort to maintain a mutually beneficial relationship, volunteer
performance will be reviewed v4g4n tin days of the ` elunteef's staA dateat
the discretion of the Park/Program Supervisor with input from the
Volunteer Coordinator.
-L4. The Volunteer Coordinator will initiate periodic reviews with
Park/Program Supervisors to ensure that current volunteer expectations,
positions and schedules are effective for the facility, program or event and
support volunteer retention efforts.
113
CFAKLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 °5' o�03/1Q02/10/1 Page 3 of 4
Volunteer Policy
2-.5. The Executive Officer/designee, at their sole discretion, may terminate a
volunteer for any reason.
T
An additional Feview of the veltmteer-'s peffennanee will oeeuf at the
e�r�vfi3n 9f the orh am'_.,,, nent to deten ine the i,,d;,,;.au l's eligibility to
4:—
�T,.htboo« t,, ufs are +«.,,, a t,,,,,eA F� t4s . mo o o and « v „ e, provide an
voWnteer- work site on their time sheet-.
a. Golf r•,,wse Veltintee .s ,,, st nch ir. and out at thei .. ,.luntee f
b. AM et -her- volunteefs (Campground Host, ete) must tfaek thei
Thz- raj r„ ;r^✓. nil heir eempleted +;,,,o sheet , :+i.:., two
weeks „fthe monthending to the v„hmtee.. Pr-e ,,..,,,., e,...o.,,;�,,,
4. AM volunteer- hours ,„II be updated and ,,,,l,,ulatowe within 30 days of the
ffith's ending by the Volunteef Program Super-vis
F-. E. Rewards and Recognition
1. Recognition may take many forms, depending on the nature of the
volunteer role.
2. Volunteer Recreation Points are issued to Oakland County Parks and
Recreation volunteers based on hours of service. Recreation points
provide volunteers with access to recreate at a variety of Oakland County
parks, facilities and programs. Each point is worth $1 towards park entry,
rental or program fees.
3. Volunteers in specific positions may be issued a certain number of rewards
points for each hour of service based on the value of their contribution to
the parks system. The volunteer value is determined based on specific
criteria including but not limited to: the level of interaction with the
public, skills and equipment used to perform volunteer duties and
interaction or oversight from other paid staff.
114
QAF KLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 45/»034002/10/15 Page 4 of 4
Volunteer Policy
4. Recognition events may be held on a periodic basis to promote volunteer
knowledge of facilities, programs and events as well as appreciation for
volunteers and relationship building between volunteers and paid staff.
5. The Executive Officer will review and approve budget expenses for
volunteer recognition events.
I . A41 velufAeef rewards are issued wi&4n 30 days of the month whe
.,hi tee,. sen4ees were provided.
A�r«li••"lcable fef eaehyehmteerpfegmm or- u ty. These inei epAai
r-ewafds .w. elude.
Z. Far gollf Ceuise=volunteers use of the eour-se
5-.6. General velunteeF fewards inelude «
,
day use ei s s sen g fees, driving range,
115
QwAKLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 02/10/15 Page 1 of 3
Volunteer Policy
PURPOSE: The purpose of this policy is to outline the process that Oakland County
Parks and Recreation staff uses to manage volunteers at various facilities, programs and
events.
II. PROCEDURE:
A. General Guidelines
1. The Oakland County Parks and Recreation Executive Officer shall oversee
the implementation and interpretation of this policy.
2. No volunteer will be placed on a schedule without a signed Volunteer
Agreement and Waiver of Liability.
3. The Volunteer Coordinator shall have responsibility for working with Park
Supervisors and Recreation Program Supervisors (Park/Program
Supervisors) on recruitment, selection, orientation, training and retention
of volunteers.
4. The Volunteer Coordinator will work with Park/Program Supervisors to
document volunteer position descriptions for each volunteer opportunity.
B. Selection
1. Individuals interested in volunteer positions must submit an application to
the Volunteer Services Office.
2. The Volunteer Coordinator will review applications with appropriate
Park/Program Supervisor(s) to identify possible candidates for a facility or
program.
a. Selection of volunteers will comply with Oakland County's Equal
Employee Opportunity Policy.
b. No volunteer shall be assigned to a Park/Program Supervisor who
is a relative of the volunteer. If the applicant is not a fit for current
needs, the Volunteer Coordinator will communicate with the
applicant to thank them for their interest and encourage them to
apply for future opportunities.
c. The Volunteer Coordinator will conduct an initial phone interview
to gauge if the applicant is a possible fit for a current program.
d. If the applicant expresses interest in pursuing the opportunity, the
Volunteer Coordinator will send the applicant a copy of the
Volunteer Agreement and Waiver of Liability for signature.
e. Once the applicant returns the signed Volunteer Agreement and
Waiver of Liability, the Volunteer Coordinator will then notify the
Park/Program Supervisor to place the volunteer on a schedule or
provide them with event details.
116
C_�AKLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 02/10/15 Page 2 of 3
Volunteer Policy
C. Orientation and Training
1. Orientation will be conducted at the location where the individual will
perform volunteer services or if applicable at a general volunteer
orientation. This decision is made at the discretion of the Park/Program
Supervisor working with the Volunteer Coordinator.
a. Orientation will include an organizational overview, review of
Oakland County Park Rules and Volunteer Expectations for the
assigned facility, program or event.
b. Volunteers will be expected to sign a Volunteer Acknowledgement
form to indicate that they have received orientation information
and had the opportunity to ask questions about the information
provided.
2. Training on position duties may be conducted by the Park/Program
Supervisor, Volunteer Coordinator or any other staff member designated
by the Park/Program Supervisor.
3. Training may occur on an as -needed basis related to volunteer duties at the
discretion of the Park/Program Supervisor.
D. Supervision and Evaluation of Volunteers
1. Supervision and evaluation of volunteers is important to ensure adequate
training is provided and verify satisfactory conduct and performance.
2. Volunteer time reporting must be approved by the Volunteer Coordinator
or another staff member who is not a relative of the volunteer.
3. In an effort to maintain a mutually beneficial relationship, volunteer
performance will be reviewed at the discretion of the Park/Program
Supervisor with input from the Volunteer Coordinator.
4. The Volunteer Coordinator will initiate periodic reviews with
Park/Program Supervisors to ensure that current volunteer expectations,
positions and schedules are effective for the facility, program or event and
support volunteer retention efforts.
5. The Executive Officer/designee, at their sole discretion, may terminate a
volunteer for any reason.
E. Rewards and Recognition
1. Recognition may take many forms, depending on the nature of the
volunteer role.
2. Volunteer Recreation Points are issued to Oakland County Parks and
Recreation volunteers based on hours of service. Recreation points
provide volunteers with access to recreate at a variety of Oakland County
117
C_�AKLAND
COUNTY PARKS
Date Adopted: Dated Revised: C: 10-001
04/14/10 02/10/15 Page 3 of 3
Volunteer Policy
parks, facilities and programs. Each point is worth $1 towards park entry,
rental or program fees.
3. Volunteers in specific positions may be issued a certain number of rewards
points for each hour of service based on the value of their contribution to
the parks system. The volunteer value is determined based on specific
criteria including but not limited to: the level of interaction with the
public, skills and equipment used to perform volunteer duties and
interaction or oversight fiom other paid staff.
4. Recognition events may be held on a periodic basis to promote volunteer
knowledge of facilities, programs and events as well as appreciation for
volunteers and relationship building between volunteers and paid staff.
5. The Executive Officer will review and approve budget expenses for
volunteer recognition events.
118
Item # 9 F
Cost Capital Improvement Program
Center Project Name
ACC Architectural Improvements $70,000
ACC
ACC
Kitchen Storage Facility - Design $13,000
Garden/Entrance Landscape Renovation - Design
$25,000
Description of Project
Architectural improvements for the previously
approved structural reinforcement of the conference
center roof.
Design/engineering for an approximate 300 SF
(24'x12') addition on the existing kitchen cooler
storage facility connected to and located north of the
existing conference center building's kitchen area to
meet existing health and liquor code requirements.
Complete landscape planting bed renovation of the
existing entrance, courtyard and garden areas,
including irrigation, lighting, drainage, brick paver
reinstallations, step refurbishment and garden wall
replacement.
Approval Status
Subs
Due to the change in the liquor license,
secure storage is required for all alcoholic
beverages
This project is postponed until further
notice due to completion of other critical
projects.
02/17/2015 119
Item #9F
Cost Capital Improvement Program
Center Project Name
ADD Campground -Pull -through Sites -Construction
$85,000
ADD Campground -Concrete Pads -Construction
$105,000
ADD Beach Concession Building Roofing Replacement
ADD Section C Restroom
Description of Project Approval Status
Construction of pull -through sites in camping section A Approved by the Commission and is
that utilizes existing campsites with the construction of substantially complete
a new gravel road
Phased Installation of concrete RV pads, similar to
Groveland Oaks Section A, including earthwork, base
concrete and restoration
As part of the FY2015 Roofing Management Program
($150,000), staff have identified, prioritized and are
working with the OC Facilities Planning and
Engineering staff to complete the
removal/replacement of the asphalt shingles on the
existing Addison Oaks Beach Concession Building
($43,500).
As part of the FY2015 Roofing Management Program
($150,000), staff have identified, prioritized and are
working with the OC Facilities Planning Engineering
staff to complete the removal/replacement of the
asphalt shingles on the existing Addison Oaks Sec C
Restrooms ($17,900).
Approved by the Commission and is
substantially complete
New capital replacement project as
funded under the FY2015 Roofing
Management Program
New capital replacement project as
funded under the FY2015 Roofing
Management Program
02/17/2015 120
Item # 9 F
Cost Capital Improvement Program
Center Project Name
ADD
Fuel Tank Replacement -Construction $65,000
ADD Maintenance Yard Repaving
ADM Energy Management System Upgrade (Phase II)
$66,000
ADM Pavement Management Program $300,000
ADM Roofing Management Program $150,000
ADM Building Equipment Replacement Prograrn
$37,000
ADM Fenceline Replacement Program $150,000
Description of Project Approval Status
Replacement of an existing non -compliant fuel tank
utilized by park maintenance staff -Work to be Bidding currently in progress as part of a
completed in conjunction with ADD Maintenance Yard Pavement Management Program project
paving project.
to repave the existing maintenance yard.
Design and Construction of Addison Oaks Maintenance
Yard repaving ($150,000) as funded within the ADM
New capital replacement project as
Parkwide pavement replacement program ($300,000)
funded under the FY2015 Pavement
for failing and end of life -cycle pavement as
Management Program. Conceptual
coordinated and managed by Oakland County Facilities
review and approval by the commission
Engineering & Planning staff.
has not yet been scheduled.
Parkwide phased EMS system upgrade, to meet the
current OC energy management policy, cost recovery,
Replacement of outdated equipment
minimizing on -call response times, utilizing new
technoloy to meet county -wide energy
monitioring technology
usage standards and policies.
Parkwide pavement replacement program for failing
Annual pavement replacement projects,
and end of life -cycle pavement as coordinated and
managed by Facilities Planning &
managed by Oakland County Facilities Engineering &
Engineering (General Fund).
Planning staff.
Parkwide roof replacement program for failing and
Annual roof replacement projects,
end of life -cycle roofs, as coordinated and managed by
managed by Facilities Planning &
Oakland County Facilities Engineering & Planning staff.
Engineering (General Fund).
Parkwide building equipment replacement program Annual building equipment replacement
for failing and end of life -cycle equipment, as projects, managed by Facilities
coordinated and managed by Park Facilities Maintenance Preventative Maintenance
Maintenance Staff.
Parkwide fenceline replacement program for failing
and end of life -cycle fences, as coordinated and
managed by park Facilities Maintenance staff.
Unit.
Annual fenceline replacement projects,
managed by variours park chief's and
staff.
02/17/2015 121
Item # 9 F
Cost Capital Improvement Program
Center Project Name
CAT Phase II - Irrigation System - Design $20,000
Phase II - Recreational Fields - Construction
CAT
$800,000
CAT Phase II - Recreational Fields - Design $80,000
CAT Phase II - Irrigation System - Construction
$200,000
GLC Parking Lot Improvements -Construction $310,000
Description of Project Approval Status
Design/engineering for the Installation of an
Design/engineering proposals are
underground irrigation system for the Recreational
currently under review by staff with a
Fields as part of the Phase II development plan
recommendation presented to the
identified in the approved January 2011 Business Plan.
Commission in March of 2015, to meet
the goal of a spring 2016 opening.
Design/engineering for the renovation of the existing
Construction is scheduled for the fall of
Recreational Fields as part of the Phase II development
2015 after soccer leagues are complete,
plan identified in the approved January 2011 Business
therefore FY2015 funds to be postponed
Plan.
until FY2016.
Design/engineering for the renovation of the existing
Design/engineering proposals are
Recreational Fields as part of the Phase II development
currently under review by staff with a
plan identified in the approved January 2011 Business
recommendation presented to the
Plan.
Commission in March of 2015, to meet
the goal of a spring 2016 opening.
Design/engineering for the Installation of an Construction is scheduled for the fall of
underground irrigation system for the Recreational 2015 after soccer leagues are complete,
Fields as part of the Phase 11 development plan therefore FY2015 funds to be postponed
identified in the approved January 2011 Business Plan. until FY2016.
Complete renovation of the existing failing paved Staff are finalizing concept drawings and
parking lot for the Golf and Conference Center, budget for conceptual approval by the
including all necessary ordinance and storm water Commission scheduled for Feburary 2015
compliance, includine design and construction
02/17/2015 122
Item # 9 F
Cost Capital Improvement Program
Center Project Name
GLG Parking Lot Improvements -Construction $310,000
GRV Paved Connector Trail
GRV Section A Restroom Building Roof Replacement
Approval Status
k*
�W - m
An addition to the paved safety path which was part
of the FY2014 Pavement Maintenance Program, as
identified and prioritized by staff. This 760 linear foot
extension of the FY2014 path along the main park road Extension of an existing capital trail
to the boat launch and paved loop trail around Stewart project as funded under the FY2015
Lake is funded under the FY2015 Pavement Pavement Management Progam.
Management Fund and provides a safe pedestrian
route along the main gravel road.
As part of the FY2015 Roofing Management Program
($150,000), staff have identified, prioritized and are
working with the OC Facilities Planning and
Engineering staff to complete the New capital replacement project as
removal/replacement of the asphalt shingles on the funded under the FY2015 Roofing
existing Groveland Oaks Sec A Restroom Building Management Program
($14,300).
Description of Project
02/17/2015 123
Item # 9 F
Cost Capital Improvement Program
Center Project Name
GRV Beach Concession Building Roofing Replacement
Description of Project
As part of the FY2015 Roofing Management Program
($150,000), staff have identified, prioritized and are
working with the OC Facilities Planning and
Engineering staff to complete the
removal/replacement of the asphalt shingles on the
existing Groveland Oaks Beach Concession Building
($36,800).
Approval Status
New capital replacement project as
funded under the FY2015 Roofing
Management Program
Phased construction to replace the electrical/water
system of campground Sections A (24 sites), B (28
Campground -Utility Improvements -Construction Approved in December 2014 and
GRV sites), & C (58 sites), to meet the requirements of the
$680,000 construction began January 5, 2015.
modern RV power requirements, including the
consideration of other site utilities.
Currently pending for inter -local
agreement, therefore design/engineer is
Construction of approximately 1.6 miles of expected to begin after agreement
Upper Bushman Boardwalk/Trail Phase II-Constr. asphalt/boardwalk trail access along Sashabaw Road approval in FY2015, with construciton to
IND $1,586,335 from the newly acquired Independence North Property begin, at the earliest, sometime in
to the Main Entrance of the park. FY2016, Therefore approximately $1.2
million will be postponed from FY2015
until FY2016.
Replacement of approximately 100 linear feet of 8' Currently under construction by in-house
LYG Boardwalk, Replacement -Construction $25,000 wide golf cart boardwalk, due to inadequate base post carpenters and trades. Did not required
construction resulting in irregular frost heaving of the Commission approval since materials
deck. expenditures are under $100,000.
RDG Golf Netting, Replacement -Construction $30,000 Replacement of approximately 150 Linear feet of 60' Bids currently under review by Chief's
high golf netting. and park staff.
02/17/2015 124
Item # 9 F
Cost Capital Improvement Program
Center Project Name
LYG/L'YC Parking Lot Replacement Design/Engineering
RDP LED Entrance Sign at Nature Center-Design/Constr
�30,000
Parking Lot Expansion -Construction NC $525,000
01.
RSE Boardwalk, North Connector -Construction
$160,000
Description of Project I Approval Status
Design engineering of Lyon Oaks Golf/Conference
Center Parking lots ($24,000) funded within the New capital replacement project as
tursded under the FY2015 Pavement
FY2015 Pavement Management Program ($300,000)
Management Program. Conceptual
for failing and end of life -cycle pavement as
coordinated and managed by Oakland County Facilities review and approval by the commission
has not yet been scheduled.
�:iigineering & Planning staff.
Design and installation of LED entrance sign for the Scheduled to be installed with the
Nature Center parking lot expznsion.
Construction of an initial 200 parking space lot for the Staff are finalizing concept drawings and
Nature Center to improve pedestrian and vehicle budget for conceptual approval by the
circulation for operations and programming. Commission scheduled for February 2015
Design and installation of approximately 450 linear
Currently scheduled for construction in
feet of 10 wide boardwalk with railings, connecting the
the sprng/summer 2015 by in-house
northern, land -locked parcel of land, aka Holly School
carpenters and trades. Bulk purchase of
Property.
lumber and materials complete for both
FY2015 Boardwalk projects (LYG/RSE).
02/17/2015 125
Item # 9 F
Cost Capital Improvement Program
Center Project Name
RWP Concession Remodeling - Design $53,000
RWP Restroom-River Pumphouse-Design $12,000
Description of Project
Design/engineering for the remodeling of the existing
2,550 square foot concession building (30x85),
including central food service hub for remote
concessions, kitchen equipment, retail sundries area
and patron queing area.
Design/engineering of a new 16'x20' family restrooms
off existing pumphouse facility as conceptually
designed by DLZ.
RWP Wave Pool -Wave Equipment Replacement-Constr. Replacement of the existing 30+ year old wave making
$325,000 equipment
Construction of an indoor/covered practice facility,
including all necessary site improvements/utilities, in
collaboration with the 4-H Horse Council and their
current funding of approx. $40K, to be located near
the existing 4-H Horse Barn.
SAC Horse Bldg. K Construct -Construction $200,000
Approval Status
For FY2015 operation of the concessions
at Red Oaks Waterpark, Waterford Oaks
Waterpark and Groveland Oaks
Concessions, phase I construction
approval to be presented to the
Commission, February 2015.
This project is postponed until further
notice due to completion of other critical
projects.
Design/engineering and bidding to be
completed spring/summer for
Commission conceptual approval in July
2015. Replacment schduled after pool
operations in September.
Design/engineering scheduled to be
completed in FY2015 with postponing the
construction until further notice due to
other critical projects.
02/17/2015 126
Item # 9 F
Cost Capital Improvement Program
Center Project Name
SAC Dam Improvements - Design $30,000
SAC Davis House Roofing Replacement
SAC Public Address System - Design $30,000
SAC LED Entrance Sign at Activity Center-
Design/Constr. $30,000
Description of Project
Design/engineering for the first phase of
improvements identified by SME of the removal and
replacement of existing deteriorating water spillway
and other site restoration, in collaboration with
Springfield Township Officials/Board.
As part of the FY2015 Roofing Management Program
($150,000), staff have identified, prioritized and are
working with the OC Facilities Planning and
Engineering staff to complete the
removal/replacement of the cedar shake shingles on
the existing Springfield Oaks Davis House ($60,200).
Approval Status
Design/engineering pending interlocal
agreement as presented at the January
2015 commission meeting. Commission
approval will be scheduled upon
coordinaton of project with Springfield
Township.
New capital replacement project as
funded under the FY2015 Roofing
Management Program
Design/engineering for a new facility -wide public
address system for emergency preparedness, event This project is postponed until further
annoucements and cross -marketing of park -wide notice due to completion of other critical
recreational opportunities, replacing an existing projects.
system that does not meet coverage areas of the park.
Design and installation of LED entrance sign for the
Activity Center
WLG Golf Netting, Replacement -Construction $30,000 Replacement of approximately 150 Linear feet of 60'
high golf netting, located along hole #1.
Based on RCOC traffic counts, staff are
proposing to install this sign at the Red
Oaks Golf Course on John R, in
conjunction with the sign for the Red
Oaks Nature Center on 13 Mile Road.
Bids currently under review by Chief's
and park staff.
02/17/2015 127
Item # 9 F
Cost Capital Improvement Program
Center Project Name
W LC/
WLG South Parking Lot Repaving
WLC/ North Parking Lot Design Engineering
WLG
Office Renovation - Ernst House - Construction
$60,000
WTR
Description of Project Approval Status
Repaving of White Lake Oaks Golf/Conference Center
South Parking lot ( $80,000) as funded within the ADM
Parkwide pavement replacement program ($300,000)
New capital repaving project as funded
for failing and end of life -cycle pavement as
under the FY2015 Pavement
coordinated and managed by Oakland County Facilities
Management Program
Engineering & Planning staff.
Design of White Lake Oaks Golf/Conference Center
North Parking lot ( $30,000) as funded within the ADM
New capital replacement project as
Parkwide pavement replacement program ($300,000)
funded under the FY2015 Pavement
for failing and end of life -cycle pavement as
Management Program. Conceptual
coordinated and managed by Oakland County Facilities
review and approval by the commission
Engineering & Planning staff.
has not yet been scheduled.
Design/engineering and construction for the interior
Design & construction pending lease
renovation/improvement of an existing 1200 SF
agreements with new Greenhouse
residential structure to meet code and operational
Leasee to meet all applicalble laws and
compliance for an office and public restroom.
ordinance requirements to convert a
residential struction to a commercial use.
Construction Costs are part of the
proposed lease value.
02/17/2015 128
Item # 9 F
Cost Capital Improvement Program
Center Project Name
WWP Concession Remodeling- Design $37,000
Description of Project
Design/engineering for the remodeling of the existing
2,100 square foot concession building (28x75),
including central food service hub for remote
concessions, kitchen equipment, retail sundries area
and patron queing area.
Approval Status
For FY2015 operation of the concessions
at Red Oaks Waterpark, Waterford Oaks
Waterpark and Groveland Oaks
Concessions, phase I construction
approval to be presented to the
Commission, February 2015.
02/17/2015 129
MARCH 10, 2015
LO i �A0, ►19109111►IWi'�' 2����
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM No. 9-G
PARK OPERATIONS — SOUTH DISTRICT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
James C. Dunleavy, Chief of Parks Operations — North District
Tom Hughes, Chief of Parks Operations — South District
Submitted: February 26, 2015
Subject: Proposal to Implement "Swim At Your Own Risk" Program at Addison Oaks
INTRODUCTION AND HISTORY
The Oakland County Parks Operations staff has been in the process of evaluating lifeguards at the day use
parks and has also investigated how other park systems operate their day use park beaches. The Michigan
State Parks have successfully eliminated lifeguards at their beaches. Their statistics indicate a decline in the
number of water incidents across the state. Michigan State Parks have informed us that people watch their
children when they know they are responsible for them. The Huron -Clinton Metro Parks have also eliminated
lifeguards at their beaches and have been very successful utilizing signs as you enter the park and at their
beaches.
With the purchase of the new inflatable waterslide for Addison Oaks, we feel that this is the perfect opportunity
to put this plan in place to operate without lifeguards. Staff will continue to evaluate the need for lifeguards at
the Independence Oaks and Groveland Oaks beach in the future.
Staff has also sent a request to Corporation Counsel to have them review the need for lifeguards at the
Oakland County Parks, their analysis is attached.
Staff has also had the opportunity to visit other park systems that do not have guarded beaches to review their
policies, procedures and safety signage, If the Commission approves this plan, staff will develop policies,
procedures and signage for Addison Oaks for May 25, 2015.
Lifeguards will remain at Groveland Oaks and Independence Oaks for the 2015 operating season. Lifeguards
are needed at Groveland Oaks due to the waterslide requirements. Lifeguards are also needed at
Independence Oaks beach for the groups and day camps that are scheduled during the 2015 operating
season.
ATTACHMENTS
- Corporation Counsel Analysis and Recommendation
- Power Point Presentation
130
Page 2
IMMEMEM
STAFF RECOMMENDATION
Staff recommends operating the beach at Addison Oaks without lifeguards for the 2015 operating season. Staff
would establish safety signage, information for park users and train staff on policies and procedures prior to
season opening.
MOTION
Move to approve the proposal to implement a "Swim At Your Own Risk" Program at Addison Oaks and
allow staff to operate the beach at Addison Oaks without lifeguards during the 2015 Operating Season.
131
OAKLAND COUNTY MEMO
PRIVILEGED AND CONFIDENTIAL
CORPORATION COUNSEL ATTORNEY CLIENT COMMUNICATION
To: Susan Wells, Manager, Parks and Recreation Operations
cc: Julie Secontine, Risk Manager, Oakland County
Robert Erlenbeck, Insurance Coordinator, Oakland County
From: Jody S. Hall, Assistant Corporation Counsel
Date: May 19, 2014
Re: Lifeguards at Swim Beaches
File #: 2014-0484
Issue: You have requested a legal review of providing lifeguards at Red Oaks and
Waterford Oaks Waterparks and not providing lifeguards at the swim beaches/public
bathing beaches at Addison Oaks, Groveland Oaks and Independence Oaks (hereinafter
"beaches").
Conclusion: There is no statutory mandate that lifeguards must be provided at the
beaches. However, if there are no lifeguards, the Oakland County Parks and Recreation
Commission ("OCPRC") must still comply with all other regulatory requirements for the
beaches, including but not limited to providing and maintaining suitable and adequate
safety and rescue equipment and suitable and adequate means of communication with
outside sources of assistance. If lifeguards are not used at the beaches, I highly
recommend the following steps, due to the past use of lifeguards and current case law: (1)
post numerous, visible and easy to read signs at the beaches stating "NO LIFE GUARDS
ON DUTY --SWIM AT YOUR OWN RISK;" (2) post numerous messages on the OCPRC
website in pertinent locations stating "NO LIFE GUARDS ON DUTY —SWIM AT YOUR
OWN RISK;" (3) insert the phrase "NO LIFE GUARDS ON DUTY —SWIM AT YOUR
OWN RISK" into the campground rules and the OCPRC Rules and Regulations; and (4)
insert the phrase "NO LIFE GUARDS ON DUTY ---SWIM AT YOUR OWN RISK" into the
campground registration materials handed out at camper registration.
Analvsis: As you are aware, there is no statutory requirement that lifeguards must be
provided at public beaches. However, Part 125 of the Michigan Public Health Code
requires that an "owner or person' in charge of a public bathing beach provide and
1 An `owner or person" includes a governmental entity. MCL 333.12501,
1 32-_
LIFEGUARD MEMO
May 19, 2014
Page 2 of 2
maintain suitable and adequate safety and rescue equipment and suitable and adequate
means of communication with outside sources of assistance, which shall be available and
accessible at the public bathing beach when it is open to bathers." MCL 333.12542. 1
have found no statute, regulation, rule or court decision that defines what "suitable and
adequate" means. Accordingly, OCPRC will have to ensure that safety and rescue
equipment and a means of communication are adequate and accessible to beach users,
at all times when the beaches are open.
understand that the County does not have liability coverage, through an insurance policy,
for accidents that might occur at the beaches. However, the Recreation Use Statute, MCL
300.201(1)2 and the Governmental Immunity Act, MCL 691.1401, et seq., would eliminate
the County's liability for tort claims for beach accidents, if no exceptions to the
Governmental Immunity Act applied and if the County or employees were not grossly
negligent or did not act in a willful or wanton manner.
Further, I did not find any case law to support the conclusion that failure to provide
lifeguards at public beaches would amount to gross negligence or wilful and wanton
misconduct on the part of the County. Instead, the Court of Appeals has held that there is
not a duty to provide lifeguards to supervise adults at swimming areas. Page v Choice
Hotels, unpublished opinion of Federal District Court, Western District of Michigan, File No.
2:04-CV-13, 2005 U.S. Dist. Lexis 6950 (2005); Braden v Workman, 146 Mich App 287,
292-293 (1985). On the other hand, there appears to be a duty, in certain situations, to
provide supervised swimming areas for minors. Kreiner v Yezdbick, 22 Mich App 581
(1985). However, more than likely the Recreation Use Statute or Governmental Immunity
Act would apply and the County would not incur any liability for the failure to comply with
this duty, i.e., provision of supervised swimming area for minors.
2 The Recreation Use Statute applies to parks owned by governmental entities and provides protection for mere negligence as long as
the person on the property does no pay "valuable consideration." Bessler v Huron -Clinton Metro.4uthoriry, 180 Mich App 397, 401
(1989); Schiller v Muskegon State Park 153 Mich App 472 (1986). The purchase of vehicle permit to enter a park does not constitute
"valuable consideration" under the Statute, See Bessler, supra at 402; Schiller, supra at 476,
PRIVILEGED AND CONFIDENTIAL
ATTORNEY CLIENT COMMUNICATION
4
yF�
e
133
�� � � � � � �!,
$ � / ��
«��. � � r \"
�/ / � � � � }� 7� %
. ƒ . & \ � � /
INDEPENDE
OAKS
Total Lifeguards Employed
7 7 7
Total Lifeguard Hours Worked
2,442
2,003
1,902
Average Hours Worked Per
348
286
272
Lifeguard
Lifeguard Hourly Rate
$9.47-$10.94
$9.66 -$1 1.15
$9.66 -$1 1.15
_
yr
Average Salary Per Lifeguard
$3,546
$2,922
$2,799
Lifeguard Costs
g
$ 24 822
$ 20,452
20 058
$ ,
,t,sfl
Beach Opened
May 26
May 25
May 24
t6i.
Beach Closed
September 3
September 2
September 1
Hours of Operation
Mon -Fri
Mon -Fri
Mon -Fri
1 Oam-6pm
1 oam-6pm
1 oam-6pm
Sat -Sun
Sat -Sun
Sat -Sun
1 oam-7pm
1 oam-7pm
1 oam-7pm
Operational Days
83/101
82/101
82/101
Days Open
Days Open
Days Open
Beach Attendance
N/A
3,482
4,438
135
GROVELAN
OAKS
Total Lifeguards Employed
Total Lifeguard Hours Worked
Average Hours Worked Per
Lifeguard
Lifeguard Hourly Rate
Average Salary Per Lifeguard
Lifeguard Costs
Beach Opened
Beach Closed
Hours of Operation
Operational Days
Beach Attendance
7
7
7
3,135
2933
3478
447
419
497
$9.47-$10.94
$9.47-$10.94
$9.66-$11.16
J
$4,554
$4,273
$5,158
r
$31,883
$29,911
$36,106
May 26
May 25
May 24�
f
September 3
September 2
September 1
Everyday
Everyday
Everyday
9am-9pm
9am-9pm
9am-9pm
99/102
91 /101
90/101
Days Open
Days Open
Days Open
N/A
9,895
10,789
136
ADDISON OAKS
Total Lifeguards Employed
Total Lifeguard Hours Worked
Average Hours Worked Per
Lifeguard
Lifeguard Hourly Rate
Average Salary Per Lifeguard
6fl
flit?i
6 Lifeguard Costs
Beach Opened
Beach Opened
Beach Closed
Hours of Operation
Beach Attendance
4
4
4
2,031
1,924
1,973
507
481
493
$9.47-$10.94
$9.47-$10.94
$9.66-$1 1.16
$5,163
$4,906
$5,1 19
$20,655
$19,624
$20,476
May 26
May 25
May 24
May 25
May 25
May 24
September 3
September 2
September 1
Everyday
Everyday
Everyday
11 am-7pm
11 am-7pm
11 am-7pm
N/A
1,897
1,567
137
Beach Attendance
138
Jeff Ellis & Associates
o Jeff Ellis & Associates are currently under
;1 contract with OCPRC until 2018.=s{
o Their services cost OCPRC $15,974s`$4F y
annually.
Cost Break Down
Waterford Oaks Water Park - $5,500
Red Oaks Water Park - $5,500
Groveland Oaks Beach - $1,658
Independence Oaks Beach - $1,658
Addison Oaks Beach - $1,658
139
140
Recommendation
o Have lifeguards on duty at Groveland
Oaks Campground because of waterslide
and strong beach attendance.
�FPFi
�Nlt�l�
o Continue lifeguards at Independence
i A h
} I
i rFi4t44
Oaks because of scheduled groups and
camps.
a
o No lifeguards at Addison Oaks for summer
2015 because of declining beach
attendance and staffing difficulties
141
Benefit
o Reallocate staff to operate Addison
Waterslide
o Extend Operational Hours
o Lifeguard staffing focused on facilities that
staffing is essential to operation
o Improved beach quality- Use entire
beach instead of sections
142
1
saw .
Ottawa County
each Watch
Implementation
o Park Signage
143
I i I i�ingvwl � �ii yw
OAKLAND COUNTY PARKS RECREATION
COMMISSION AGENDA
MARCH 10, 2015
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: February 26, 2015
Subject: Proposed 2015 Key Initiatives
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 9 YI
ADMINISTRATION
This item was discussed at the February 10, 2015, OCPR Commission meeting and Chairman Fisher
requested the Commission members to review the list of key initiatives and offer additional suggestions which
could be placed on the list. It was determined that this item would be brought back to the Commission at the
March 10, 2015 OCPR Commission meeting to allow further discussion and review.
The preliminary list of those potential key initiatives that have been identified and were presented at the
February 10, 2015 Commission meeting are as follows:
1. Food Services, including the contracts for food and beverage and concessions
2. The ORV Proposal, referred to as Groveland Oaks West
3. Marketing (a long standing Commission objective)
4. County -wide survey (to be performed by a professional selected by RFP) in which the Commission
should, as a group, be actively engaged
5. Accreditation
144
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
MARCH 10, 2015
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Phil Castonia, Chief of Business Operations
Submitted: March 2, 2015
Subject: Food and Beverage Committee Update
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 10 B
ADMINISTRATION
A verbal update on the current Food and Beverage projects will be given. Including the following:
Springfield Oaks:
• MMD Management (Division of Rose Foote Catering) is well underway on their planning for operations
to begin when the weather breaks in March. They will be reaching out to the leagues for an open
house and customized menus.
• Liquor license transfer is still in process through the MLCC
Concession Operations:
• Staff is beginning to prepare for the onboarding of staff to operate concessions
o The part time positions are now posted, recruiting and onboarding will begin in the coming
months
• Menu development and contract with food distributor is almost complete
• Phase 1 Renovations are underway
Conference Center RFP Update (White Lake and Lyon Oaks):
An update on the site visit to Katherine's Catering will be given
145
EXECUTIVE OFFICER'S REPORT
ITEM # 10 C
1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled
by the Recreation Programs and Services and park staff.
2. Tour of White Lake Oaks Facility: As part of the Executive Officer's Report at the OCPR Commission
meeting on Tuesday, March 10, 2015, there will be a short presentation and BRIEF "tour" of the facility
from an aerial photograph. A copy of that presentation is also included in this report.
3. 2015 SPDF Conference Update: Staff is continuing to work on planning efforts in anticipation for the
2015 Special parks District Forum, to be co -hosted by the Oakland County Parks and Recreation,
Huron -Clinton Metroparks Authority and the Michigan Department of Natural Resources. The forum is
scheduled to run from Monday June 8th through Friday June 12th 2015.
Please submit your registration requests to Vicky Valko by March 27th 2015. The full conference
agenda and schedule of sessions can be found on the conference website www.SPDF2015.com
Key session/dates for Commissioner consideration include the following;
A. Monday June 8th 4:00pm — 8:00pm
a. Conference Welcome Reception at the Southfield Westin
B. Tuesday June 9th 6:00pm — 8:00pm
a. Dinner and Entertainment at the Buhl Estate, Addison Oaks County Park
i. Commission Fisher and Dan Stencil to provide welcome/opening remarks
C. Friday June 12th 8:30am — 5:30pm
a. "A Day in the D" Hosted by MDNR at the Outdoor Adventure Center, Detroit
D. Friday June 12th 5:45pm — 8:00pm
a. Dinner/Closing Celebration, Belle Isle Aquarium and Conservatory, Detroit
Sponsorship Update
OCPRC Staff is on target to reach our sponsorship funding goal of $15,000 - $20,000 (cash and in -kind)
with confirmed and verbal commitments currently totaling $19,700.
Please contact Zach Crane (cranez((:Doakgov.com) or Brittany Bird (birdb(o-)oakgov.com) if you have any
SPDF2015 conference questions.
4. 2015 Annual Fire and Ice Fest: Attached please find a letter of appreciation from Oakland County
Executive L. Brooks Patterson regarding the 2015 Annual Fire and Ice Fest held in downtown
Rochester. As Mr. Patterson states in his letter, this year's Fire and Ice Fest was a spectacular success
and continues to be one of the premier winter festivals in the state.
5. FY 2015 Strategic Staffing Allocation Plan Update: Attached is the updated and current FY 2015
version of the Oakland County Parks and Recreation Strategic Staffing Allocation Plan Chart.
6. March/April 2015 InterpNEWS: Included with this report is an article by OCPR Nature Education
Writer Jonathan Schechter which appeared in the March/April 2015 issue of InterpNEWS and
showcases the Oakland County Parks and Recreation nature interpretive signage in this international
publication that is seen in 35 countries. The editor reached out to Jonathan after seeing his article on
this signage in Parks and Recreation Business Magazine on the same topic.
7. 10 Best Fat Biking Trails: In an article on the 10 Best Fat Biking Trails, our new fat bike trails at
Addison Oaks made the list of honorable mentions. A copy of that article is included for your
information and review.
8. Oakland Parks Foundation Update: The OPF "Transitional Board" completed their voting on
December 18, 2014 to reshape the OPF from essentially a fundraising organization for the OCPRC to
146
one that encourages local volunteerism through the creation of Friends Groups that support OCPRC
facilities. A new board was elected as of that date with the following participants (listed below). Note
that two of the Transitional Board members were reelected to continue their service, Melissa Luginski
and Carol Egbo.
2015 OPF Board
Melissa Luginski — President (Chair of the Friends of the Buhl Estate)
Carol Egbo — Secretary (Chair of the Friends of the Bailey Homestead)
Laura Moreau — Treasurer (Chair of the Friends of Springfield Oaks)
Ron Campbell — General Board Member (Co -Chair of the Friends of the Buhl Estate)
Dave Walls — General Board Member (Co -Chair of the Friends of the Bailey Homestead)
Pete Moreau — General Board Member (Co -Chair of the Friends of Springfield Oaks)
The Board is in the process of reworking the organization's bylaws and filing the names of the Friends
Groups with the State under their non-profit corporation status.
The goal of the new version of the OPF is to support the vision of growing volunteer
participation in the parks.
9. Upcoming OCPR Commission and Executive Committee Dates: The next OCPR Commission
meeting date will be April 14, 2015 @ 2:00 p.m. at the OCPR Administration Building; and the next two
Executive Committee meeting dates will be March 24, 2015, and April 28, 2015 @ 2:00 p.m. at the
OCPR Administration Building.
10. Oakland County Credit Union/OCPRC Annual Passes: As part of an annual sponsorship campaign
with the Oakland County Parks and Recreation Commission, the Oakland County Credit Union has
contributed $10,000 toward the purchase of 400 Annual Vehicle Permits that will be used for incentives
starting April 1, 2015 for auto, RV and boat loan applications.
11. 2015 Budget Study Session Dates: Subject to the OCPR Commission's approval, staff is requesting
the following two dates for study sessions to present and review the proposed FY 2016-2018 OCPR
Commission Budget:
Tuesday, April 28, 2015
Tuesday, May 26, 2015
12. Michigan Farmers Market Association: Oakland County Parks & Recreation hosted the Michigan
Farmers Market Association's Market Manager Certificate Program training on January 301h and 31s'
and February 28`h. Thirty market managers from around Michigan came to Waterford Oaks for the
training and for the first time ever the training was streamed live to satellite locations in Traverse City,
Michigan and Waukesha, Wisconsin. Additional information on this event is included with this report.
13. Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor —
Marketing and Communications:
-Developed inside content and back cover photos for the 2015 Oakland County Directory
-Wrote an article on the parks system's new format for nature interpretive signage for InterpNEWs, a
national publication with a subscribership of 153,000 in 35 countries. The international heritage
interpretation e-magazine contacted Oakland County Parks after seeing an article about the signage in
Parks and Business Monthly Magazine. The article will appear in the March/April issue and is distributed
to parks, museums, historic sites, individuals and more.
-Placed an ad promoting the nature centers in the spring/summer edition of the Girls Scouts of
Southeast Michigan's "Connect Magazine'; 5,000 copies will be made available at five scout service
centers and covers Genesee, Livingston, Macomb, Monroe, Oakland, St. Clair, Sanilac and Wayne
counties.
-Placed a camping ad in the February issue of Magazine of Country Music which was distributed in time
for the Garth Brooks concerts at Cobo Hall (16,500 magazines will be printed; plus website and digital
impressions). Coupon offer: Buy 2 nights, get 3`d free Sunday -Thursday; no holidays.
147
•Placed ads in C & G Newspapers promoting the February 7 & 28 Cooking Demonstrations at the
County Market with edible WOW Magazine, Executive Chef Nick Janutol of The Forest Grill,
Birmingham and Chef de Cuisine John Somerville of The Lark, West Bloomfield. Combined readership
in the Birmingham -Bloomfield Eagle, Rochester Post, Royal Oak Review, Troy Times and West
Bloomfield Beacon was 163,164.
•Prepared a booth of printed and promotional items for the 491h Detroit Camper & RV Show February 4
— 8, 2015 at the Suburban Collection Showplace in Novi.
•Placed an ad for summer job opportunities in the The Eastern Echo Newspaper (Eastern Michigan
University) student newspaper. The ad ran Feb. 2, 5 & 9; circulation is 10,000 per printing. Also placed
ads in CM LIFE Newspaper (Central Michigan University) on Feb. 2, 4, 6; circulation is 10,000 per
printing with 99,900 weekly readers. Ads also ran in The Michigan Daily (University of Michigan) Feb. 5,
6, 9; circulation is 15,000. Additionally, ran ads in Michigan State University's State News Feb. 6, 9, 11
& 13 plus in a Feb. 10 Summer Employment Guide that coincided with a Summer Job Fair. The State
News has a daily circulation of 15,000. And distributed jobs flyers at the MARVAC camper show at the
Suburban Collection Show Place Feb. 6-8, 2015.
•Designed a trails ad for the Winter Senior Olympics Results Book.
•Provided an ad focused on the Red Oaks and Wint nature centers for the Lake Orion Enrichment
Booklet distributed to 23,000 households
•Photographed the cooking demonstrations in conjunction with edible WOW Magazine including chefs
from Lafayette Market, Dorsey Culinary Academy and the Forest Grill. Additional events photographed
included Fire and Ice; and Snow Let's GO.
•Cultivated Media for the past month which included:
Break a sweat in a winter wonderland
C&G Newspapers
Jan. 15, 2015
Deer Count
WDIV-DET (NBC), Local 4 News at 4
Jan. 15, 2015
Preparations under way for Fire & Ice Festival in Rochester
The Daily Tribune
Jan. 16, 2015
Warmer weather to welcome Fire & Ice Festival back to Rochester this weekend
The Daily Tribune
Jan. 22, 2015
Fire & Ice coming this weekend to downtown Rochester
The Oakland Press
Jan. 23, 2015
How to purchase local Michigan food year-round
Michigan State University Extension
Jan. 27, 2015
Local adventure park a 'new idea' in Michigan
Fenton Tri-County Times
Jan. 28, 2015
Rezoned 'Gateway' could lure developers to White Lake
The Oakland Press
Feb. 3, 2015
148
Groomed trails open for fat tire biking at Addison Oaks County Park
The Clarkston News
Feb. 4, 2015
Fire and Ice Festival
WJBK-DET (FOX), Fox 2 News 6 p.m.
Jan. 23, 2015
The Oakland County Parks Broadcast Publicity Value to Date: $50,982.64
149
UDcomin2 Events — March, 2015
Adaptive Recreation
March 7 Sports -abilities: Open gym/activities for children with disabilities
Boys & Girls Club — Royal Oak
March 14
Sports -abilities: Open gym/activities for children with disabilities —
Boys & Girls Club — Royal Oak
March 21
Sports -abilities: Open gym/activities for children with disabilities —
Boys & Girls Club — Royal Oak
March 25
Domino's Clinic — John Dingell Veterans Hospital
March 27
Spring Fling Dance for individuals with developmental disabilities —
Novi Parks and Recreation
March 28
Sports -abilities: Open gym/activities for children with disabilities —
Boys & Girls Club — Royal Oak
None scheduled
None scheduled
None scheduled
Field Sports — Lyon Oaks
Field Sports — Catalpa Oaks
OC Parks Express
Campground Recreation
Campgrounds closed until May, 2015
None scheduled
Special Events, Dogs, and Health & Wellness
Golf Programs
March 6-8 Participating in the Michigan Golf Show — Suburban Collection Showplace, Novi
March 21 Chilly Open Two-fer; 9 holes golf PLUS 9 holes of FootGolf (2-person
team/scramble format) — Red Oaks Golf Course
Market Programs
March 14 Cooking with edibleWOW Cooking Demonstration
March 15 Barbeque Competition
March 28 Cooking with edibleWOW Cooking Demonstration
150
Natural Resource Education Programs
March 8 Nest Box Monitor Volunteer Training — Wint Nature Center
March 13 Frog Survey Volunteer Training — Wint Nature Center
March 26 Grassland Birds Volunteer Training — Wint Nature Center
Nature/Interpretive Programs
March 4 Sunny Day Preschool — Wint Nature Center
March 5 Sunny Day Preschool — Wint Nature Center
March 6 Oxford Mom's Group — Wint Nature Center
March 7 Badge Day: Webelos Geology Badge — Wint Nature Center
March 7 Badge Day: Cub Scout Geography Pin — Red Oaks Nature Center
March 8 Birthday Party — Red Oaks Nature Center
March 11 Good Shepard Lutheran — Wint Nature Center
March 14 Public Interpretive Program: Super Pi Day — Red Oaks Nature Center
March 14 Public Interpretive Program: Super Pi Day — Wint Nature Center
March 20 Field Trip — Red Oaks Nature Center
March 27 Heritage Girls — Pioneers; Red Oaks Nature Center
March 28 Public Interpretive Program: Are You My Mother? — Wint Nature Center
March 28 Badge Day: Jr. Girl Scouts Animal Habitats - Red Oaks Nature Center
Volunteer Opportunities
None scheduled
Mobile Recreation
March 6
Bus: Troy Historical Society to tour downtown Rochester
March 9
Bus: Avondale High School to Van Hoosen Middle School
March 10
Bus: Avondale High School to Renaissance High School
March 10
Bus: Our Lady of Refuge to Sacred Heart Seminary
March 11
Bus: Avondale High School to Reuther Middle School
March 13
Bus: Waterford Twp. Parks & Rec. to Detroit Symphony Orchestra
and Fisher Theater
March 14
Bus: Lake Orion Dragons to Motor City Casino
March 15
Stage: Fraternal Order of Irish at Roosevelt Park in Detroit
March 19
Bus: Farmington High School to Amway Grand Plaza Hotel
March 22
Bus: Farmington High School pick up from Amway Grand Plaza Ho
March 23
Bus: Avondale High School to Larson Middle School
March 25
Bus (2): Oakside Scholars to the Detroit Historical Museum
March 26
Bus: Independence Twp. Senior Center to the Fisher Mansion
March 27
Bus: Waterford Twp. Parks & Rec. to the Detroit Symphony Orchestra
and Fisher Theater
March 27
Bus: Strive Recreation Therapy Tour of Detroit Spots
March 31
Bus: Avondale High School to Stony Creels High School
151
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White Lake Oaks Golf Course
and Banquet Facility
White Lake Oaks is the newest banquet
facility in the Oakland County Parks system.
Staff is currently working with nationally
recognized consultants in the food and
beverage industry to institute an innovative
"preferred caterer program".
These efforts will improve the cost
effectiveness of hospitality centers within the
parks while maximizing the food and
beverage options for park patrons.
L
2 Overflow Parking
An expansive overflow parking area is tucked
into a wooded area adjacent to Pontiac
La ke.
153
3 Course Netting
White Lake Oaks Golf Course is located along major
transportation corridors and amid a number of
comfortable residential neighborhoods. Strategically
located, inconspicuous netting is key to ensuring that
the course is a welcome part of the community.
The course is home to a highly successful First Tee
program and golf clinics for people of all ages. As a
gateway to the world of golf, White Lake Oaks plays a
critical role in providing a welcoming inclusive
experience for everyone.
4 Surface Water
Irrigation Pond
White Lake Oaks County Park includes
an 18 hole golf course originally built by
a private developer in a large wetland
complex.
Now that the course is owned and
maintained by Oakland County Parks,
significant efforts are taken to minimize
the environmental impact of
recreational use at the site.
White Lake Oaks is Environmentally
Certified by the Michigan Turf Grass
Association to ensure compliance with
state and federal regulations designed
to protect water quality and human
health.
Oakland County Parks Natural
Resources Stewardship Program also
institutes a variety of management
practices to remove invasive species
and encourage native plant
regeneration.
Native Plant
Salvage
Part time staff worked with volunteers
to remove high value native plants
prior to periodic dredging of surface
water irrigation ponds at White Lake
Oaks Golf Course.
These rescued plants have provided
valuable stock for park restoration
programs.
COAKL
COUNTY MICHI GAN
February 11, 2015
Dan Stencil
Parks & Recreation
Dear Dan:
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
This year's Fire & Ice Fest was a spectacular success - the best one ever - and that's due
in large part to your contributions as a member of the Fire & Ice Organizing Committee.
From the weather to the activities to the Chill at the Mills race to the enthusiasm shown
by the thousands and thousands of people who thoroughly enjoyed themselves on a
winter weekend in Oakland County - it was about as close to perfection as one could
hope.
Downtown Rochester merchants, and the Rochester Downtown Development Authority,
which co -sponsored the event with Oakland County Parks and the city of Rochester,
could not have been more pleased. Fire & Ice continues to be one of the premier winter
festivals in the state.
Through the generosity of our sponsors and the hard work of the organizing committee,
we offered a winter experience unlike any in Michigan - and our guests were able to
enjoy it.all for FREE. No one else does that.
On behalf of David VanderVeen, the director of Central Services and the coordinator of
the event, and Downtown Rochester, thank you for helping make Fire & Ice happen. I
hope we can count on .your help at Fire & Ice 2016.
Sincerely,
L. Brooks Patterson.
Oakland County Executive
EXECUTIVE OFFICE BUILDING 41 WEST • 2100 PONTIAC LAKE RD DEPT 409 • WATERFORD MI 48328-0409 • (248) 858-0484 • FAX (248) 452-9215
156
FY15 Strategic Staffing Allocation - Seasonal Part-time/Summer Positions Excluded
Updated 0211012015
Oakland County Parks and Recreation Commission
Chairman
Gerald A. Fisher
Vice Chairman
J. David VanderVeen
secretary & County Commissioner
John A. Scott
Chairperson Emeritus
Pecky O. Lewis
A. David Baumhart III
Ronald Fawkes
Robert E. Kostin
County Commissioner
Christine Long
County Commissioner
Gary R. McGillivray
Water Resources Commissioner
Jim Nash
Executive Officer Parks & Recreation - Dan Stencil
Oakland County Fiscal Services Manager of Parks & Rec Operations - Sue Wells
Management & Budget
Business Facilities I Parks Operations Recreation
Executive Office Operations Maintenance & I Programs &
Development North District South District Services
Vicky Valko Executive Secretary
Terry Fields Chief Recreation Programs & Services
Phil Castonia Chief Parks & Rec Business Operations Mike Donnellon Chief Parks Facilities Maintenance & Development Jim Dunleavy Chief Parks Operations & Maintenance Tom Hughes Chief Parks Operations & Maintenance
Planning & Resource
Development Administrative Services Building Management Groveland Oaks Parks Addison Oaks Parks Natural Resources Adaptive & Therapeutic Services
(Groveland, Highland & Rose Oaks Parks) (Park & Conference Center)
Melissa Prowse Supervisor Parks & Rec Planning Brittany Bird Natural Resources Planner
Karen Kohn Supervisor Administrative Services Colin Gibbs Maintenance Supervisor 11 Sandy Dorey Recreation Program Supervisor
Jon Noyes Principal Planner Elizabeth Schlicht Procurement Technician PTNE Robert Lissner Jr Maintenance Supervisor I Boyd Brokenshaw Parks Supervisor Katie Partly Parks Supervisor
Donna Folland Senior Planner Martha Foshia Parks Crew Chief Keith Lindsey Parks Crew Chief
Katherine Bontinen Office Assistant II Sandra Breckenridge Skilled Maintenance Mechanic II
Vic Chiasson Project Advisor PTNE Noah Alessi General Maintenance Mechanic Steven Wolgast Grounds Equipment Mechanic
Linda Hegstrom Project Advisor PTNE
Laurie Cooper Office Assistant ll Shane ElWelsh Skilled Maintenance Mechanic ll Central Employee Records Dog Park Programs
Kathleen Crawford Office Assistant II Barbara Weishaar Skilled Maintenance Mechanic III Michael Williams Grounds Equipment Mechanic PTNE Kenneth Philabaum General Maintenance Mechanic
Brandy Sotke-Boyd Project Advisor PTNE Carrie Hunter Office Assistant 11 David Anderson Skilled Maintenance Mechanic 11 PTNE Carolyn Podina Office Assistant I PTNE Nancy McKinstry Office Assistant I PTNE
Rebecca Stepp Project Advisor PTNE Shanna LaBair Office Assistant II Michael Couturier Skilled Maintenance Mechanic II PTNE Sheila teddy Central Employee Records Coordinator Laurie Stasiak Recreation Program Supervisor
Ellen Greenlee Technical Aide PTNE Marilyn Baker Central Employee Records Coord PTNE
Karen Schmidt Office Assistant II lames Day Skilled Maintenance Mechanic II PTNE
Darryn Horvath Technical Aide PTNE Deborah Thuesen Office Assistant l PTNE Donald Cummings Jr Parks Maintenance Aide PTNE Independence Oaks Parks Glen Oaks Parks
Jamie Laurencelle Office Assistant I PTNE William Hughes Parks Maintenance Aide PTNE (Independence & Orion Oaks Parks) (Golf Course & Conference Center) Educational Services &
Shannon Kenny Office Assistant 1 PTNE Darrell Love Parks Maintenance Aide PTNE
Heather Hughes Office Assistant ll PTNE Dennis May Parks Maintenance Aide PTNE VACANT - POSTED Parks Supervisor Douglas Ammon Parks Supervisor Conservation Programs
David Patnaude Parks Frew Chief
Charles Sanders Parks Maintenance Aide PTNE VACANT Parks Crew Chief
Marketing & Markus Naves Parks Maintenance Aide PTNE Patrick Carr Grounds Equipment Mechanic Patrick Boisvert General Maintenance Mechanic Kathleen Dougherty Educational Resource Specialist
Communications Keith Lawrence General Maintenance Mechanic
Charles Ward 11 General Maintenance Mechanic PTNE
Food & Beverage Patrick Willits General Maintenance Mechanic PTNE Lyon Oaks Parks
Desiree Stanfield Supervisor P&R Marketing & Com Land Management Duane Getzmeyer Maintenance Laborer PTNE (Park, Golf Course& Conference Center) Mobile Recreation, Buses, Stages,
Melissa Wagner Graphic Artist Thomas Rymsza Food & Beverage Coordinator FGregory Marcks Maintenance Laborer PTNE
Jonathan Schechter Graphic Artist PTNE VACANT Parks Crew Chief Jamie Lyon Office Assistant II PTNE Paul Simpson Parks Supervisor Bleachers & Tents
Meagan Shafto Communications and Market Asst Luke Murchie Groundskee er 11 Brenda Maxwell Office Assistant I PTNE
g P VACANT -POSTED Grounds Maintenance Supervisor
Mary Zednik Communications and Market Asst Group & Facilities Sales Kegan Schildberg Groundskeeper ll Craig Dwight General Maintenance Mechanic John Haney Recreation Programs Supervisor
Patricia Brockway Technical Assistant PTNE Joseph Lutey Groundskeeper II PTNE Clinton Roche General Maintenance Mechanic PTNE Mike Wood Parks Maintenance Aide
Patricia Lindsay Technical Assistant PTNE VACANT- POSTED P & R Business Development Rep Bradley Baker Parks Maintenance Aide PTNE Springfield Oaks Parks Jeffrey Monette Groundskeeper 11
Jane Peterson Technical Assistant PTNE Lauren Vance Parks Maintenance Aide PTNE (Park & Activity Center, Golf Course)
Jennifer Smith Technical Assistant PTNE Kristin Lundgren Parks Maintenance Aide PTNE Nature Education
IT &Internal Services Stephen Whaley Parks Supervisor Red Oaks Parks
VACANT Parks Crew Chief (Waterpark, Golf Course, Nature Center, Dog Park) Lynn Conover Recreation Programs Supervisor
Brian Ratledge General Maintenance Mechanic Sarah Hudson Parks Naturalist
Aaron Stepp User Support Specialist ll Equipment Management Craig Gates Grounds Equipment Mechanic PTNE Matthew Pardy Parks Supervisor
Matthew Micallef User Support Specialist I PTNE Thomas MacLeod General Maintenance Mechanic PTNE Ryan Danescu Assistant Parks Supervisor
Gaila Garber User Support Specialist I PTNE Steven Dendler Automobile Mechanic II Ami Sanders Groundskeeper 11 PTNE Thomas Garvey Maintenance Supervisor 1
Valerie Bates Account Clerk II PTNE Walt Dean Grounds Equipment Mechanic PTNE Joseph DeRousha Groundskeeper 11 PTNE Timothy Ray Grounds Equipment Mechanic Special Events
Dean Serafimovski GIs CAD Technician 11 Alfred Nettle III Parks Maintenance Aide PTNE Jere Brewer Skilled Maintenance Mechanic 11
Erin Lavender GIs CAD Technician I PTNE Dennis McGray Skilled Maintenance Mechanic 11 PTNE Melissa Nawrocki Recreation Specialist
Lawrence Gee Jr Groundskeeper 11 PTNE
Project Management Waterford Oaks Parks
Organizational Development & (Waterpark, County Market, Park & Activity Center, BMX) White Lake Oaks Parks
g p Zachary Crane Architectural Engineer 11 (Golf Course & Conference Center)
Volunteer Services Jen Myers ArchitecturalEngineer ll Mike Boyd Parks Supervisor
Thomas Gibbs Construction Inspector 11 PTNE Jeremy Brown Assistant Parks Supervisor Darlene Rowley Parks Supervisor
Stephanie Mackey P & R Business Development Rep Dennis Frantz Construction Inspector 11 PTNE Jesse Ward Skilled Maintenance Mechanic 11 Joseph Campion Parks Crew Chief
Juice Erskine Recreation Specialist Nick Mazich Parks Maintenance Aide PTNE David Smith Skilled Maintenance Mechanic 11 PTNE Suzette Lepley Groundskeeper 11
Kenneth Stratton General Maintenance Mechanic PTNE Edward Kniffen Grounds Equipment Mechanic PTNE
Steven Langlois Groundskeeper 11 PTNE
Alan Wilson Parks Maintenance Aide PTNE
157
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46
JVA InterpNews
COLD BLOODED KILLERS and
BEST DAM BUILDERS IN THE
COUNTY:
Creating Shock and Awe Interpretation!
Jonathan Schechter,
Nature Education Writer
Oakland County Parks
Principle Planner Jon Noyes displays the new eye-catching
beaver interpretive sign. As soon as the ground thaws it will be
placed near multiple trail side locations ivith beaver activity.
Well-chosen words coupled with creative shock and awe images are powerful tools. As interpreters we know this, but
sometimes we fail when our focus is on the message and not the delivery. And sometimes we forget that when it
comes to creating quality signage, less can be more. Whether one is hiking a cliff -hugging trail in the mountains of
northern Israel or trekking through a popular woodland park in populous Oakland County Michigan, interpretation can
and should aid the visitor and the agency. But are we up to creating a lure that snags the visitor's attention?
Without a hook, it is tough to catch a fish and without words and art blended into an eye-catching package, our signs go
unread and the opportunity to deliver meaningful interpretation that enhances visitors' satisfaction and assists our
management goals may be lost.
Oakland County Parks and Recreation manages 6,700 acres of diverse parklands in southeast Michigan. Its park system
has 13 parks and nearly 70 miles of trails. For the past year the department has been redesigning its interpretive
messages to get bigger bangs for the buck as it strives to link tangible resources to an intangible meaning through creative
interpretation that leans to a shock and awe approach. It all starts with something that grabs the human eye. In this era
of electronic gadgets and constant external distractions in a wired world, that may appear to be an insurmountable task. It
is not. David Larsen is a former National Park Service Interpreter and in his book Meaningfullnterpretation Larsen
details how interpretation connects hearts and minds to places, objects and resources. Oakland County Parks understands
this concept —and the results have been exciting.
Here's an inside look at what Oakland County is putting on the interpretive platter.
An interpretive sign that leads off with the sensational words of Cold -Blooded Killers creates a visual
distraction for the park visitor, but then within seconds of stopping to see what those words mean they are
hooked by the art, and in this case the lead sentence, "Growing up is hard to do when your siblings try to eat
you!" A few seconds later, a wide smile indicates recognition that the interpretive sign is describing the secret
world of predators in a trailside marsh and one of those "cold blooded killers" is the northern pike. When
designed with specific objectives in mind and placed in the proper locations, signs have the ability to lure and
hook park visitors in ways never imagined —and enhance their experience.
159
V,X InterpNews 47
Cold Blooded Killers grabs attention --and then gets read, a hit with children and adults at Rose
Oaks County Park, a wilder side park of Oakland County Parks
Studies have revealed that fewer words are more likely to be read than longer wordy passages. So what is an
agency to do when the message cannot be delivered in 100 or 200 words? Perhaps it is time for the dreaded
staff meeting - but with a twist. Loosen restraints of the past and be bold. Push the limits even if you are a
government agency. The public wants excitement. Give it to them.
Jon Noyes, Principle Planner for Oakland County Parks, places strong emphasis for interpretive signage on
three levels of understanding that hooks visitors on the first try. It starts with that shock and -awe approach
that draws attention. Cold -Blooded Killers is a perfect shock and awe with words. And the Israeli Nature
and Parks Authority sign with a graphic of hiker tumbling off a cliff along the Sea to Sea Trail does the trick
too. Noyes goes on to explain, "As humans we are hardwired to respond to danger, mystery and the unusual
or new, so when we can use imagery to evoke such emotions in our visitors, they will stay longer, read more
intently and learn more about our parks. " After the visitor is hooked with the shock and awe, the meat of the
message —the presentation —is exposed using language and illustrations that capture visitors' imaginations
regardless of their personal interests. Sounds tough? No really. Just be sure you test your message on others
that do not know the intent of the message. Sometimes a great idea in our minds produces a "Huh? What do
they mean?" in others. It makes sense to find out before producing the sign. If they grasp the message then
proceed to what Noyes and this writer refer to as the "Geek Text".
48
JV,4 InterpNews
Geek text is all the extra stuff. It is the stuff you wanted to include but had too many words. So, how do you
do it? The last thing you want to do is clutter up the sign board with hundreds of words in the same font size.
That spells B O R I N G; and no matter how good the information, it won't be read. Geek text is science -rich
and full of enticing tidbits that are easy and fun to read. For example, the newest interpretive sign at Oakland
County Parks, a sign that will be used at multiple locations in three parks, is titled Best Dam Builders in The
County and shares the tale of dam building and under ice lodge -living. A "geek text" segway in smaller font
delves into the world of beavers under ice, a time they are dependent on lake bottom food caches known in
cold climates as "Beaver Freezers". The geek sentence lead paints a vivid picture with imagery:
"Industrious beavers are busily preparing for winter before hummingbirds fly south and sassafras turn
fiery red in autumn". That sentence is key and connects the park visitor with tangible visuals -
hummingbirds and sassafras - and it sets the WHO, WHAT, WHERE and WHEN that is used in a basic press
release. And the art work of a beaver freezer draws the eye to the words.
Funding interpretive signage is often not a priority for park agencies. That is unfortunate. Creative quality
interpretation creates support for the department just as much as a first rate wave pool or multi -cultural special
event and that is critical at millage renewal time. Oakland County Parks and Recreation has been fortunate
and works with local corporations that have a stake in Oakland County's future. County Parks Executive
Officer Dan Stencil explains the mutually beneficial and growing relationship between ITC, the nation's
largest independent electricity transmission company based in Novi, 15 miles from park headquarters this
way.
"ITC has a long history of corporate citizenship in Oakland County, and is proud of being an active member
of our community, funding projects that improve the quality of life of our residents. Oakland County Park
staff, in partnership with the Oakland Parks Foundation, sought financial assistance from ITC to expand our
interpretive signage program. The application for funding was approved, but ITC representatives challenged
us to reconsider how we compose our wayside exhibits to make them more appealing to park visitors. It was
this challenge and the seed money to move us forward that enabled our new approach" he said.
The Oakland County Parks interpretive story is a triple win, first and foremost for the park visitors that are
greeted with 5-star colorful, creative, easy -to -read interpretation on the trails and in the 13 Oakland County
Parks. And of course parks wins too with a medium that delivers a message that promotes parks policies
while sharing nature education and historical information. And lastly, but certainly not least, ITC wins for it
has their logo on the signs - a proud salute to its cooperate citizenship.
Jonathan Schechter is the nature education writer for Oakland County Parks and Recreation. Visit
DestinationOakland for detailed information on all 13 parks, trails, regulations, special events and
programs. schechterinir,oakeov com
161
Mountain bike trails Reviews Community Articles Shop
10 of the Best Fat Biking Trails in the US in 2015
6A
Heil
Photo: Steve Meurett
Machine -packing a singletrack fat biking trail at Levis Mound, Wisconsin.
While some internet trolls might try to make you think otherwise, fat biking isn't a fad. It's not even a passing trend.
And fat biking growth isn't going to slow down anytime soon.
Every year fat biking opportunities continue to grow and expand all around the globe and especially in the United
States, with local mountain bike clubs in cold, wintery locations such as the Midwest, Alaska, and the Northern
Rockies leading the charge. While the best places to snow bike near you may not be maintained specifically for fat
biking, the number of trails and clubs doing just that continues to blossom.
While the number of fat bike -specific trails continues to grow, high quality trails maintained for fat biking are still
relatively few and far between. Here are 10 of the best fat bike trails that we've been able to track down in the
United States in 2015:
Cache Creek, Jackson, Wvominq
Jackson, Wyoming recently played host to the global fat bike summit, and Cache Creek —one of the stand -out
summer mountain bike trails in Jackson —hosted much of the fat biking traffic thanks to its grooming and winter
maintenance
CAMBA Trail Svstem 1
msi '
't
Photo: Chris Young
162
All of the singletrack trails in the extensive CAMBA trail system are open to fat biking during the winter. Some of
these trails are packed by snowshoers, and some are machine packed. Fat bike grooming continues to evolve and
progress in this area, with the Seeley area offering the best fat bike grooming operation. Click here for up-to-date
winter access and grooming information.
Cuvuna Lakes. Minnesota
Cuyuna Lakes is a relatively -new trail system in Northern Minnesota, but the club and the trails have made a big
splash by conducting themselves professionally, marketing well, and building great trails quickly. Naturally, they've
taken to fat biking like all of the other top -tier Midwestern trail systems, complete with grooming and expansive fat
bike access.
Grand Targhee Resort, Alta. Wvomina
Photo: Grand Targhee Resort
Grand Targhee was one of the first major ski resorts to adopt fat biking into the fold. Fat bikers currently have
access to 9 miles of nordic ski trails at Targhee, as well as 2 miles of fat bike -specific singletrack trails. There are
other great fat biking spots in the Teton Valley as well, making this area a true snow riding destination.
Photo: Heather Thiry, Jug Mountain Ranch
163
Jug Mountain Ranch in McCall, Idaho is quickly becoming a fat biking hot spot (or cold spot?) thanks to nordic ski
trails that are open for fat biking, as well as maintaining fat bike -specific singletrack trails on the ranch. And unlike
some cross country ski areas, the biking trails here aren't an afterthought: Jug Mountain offers over 6 miles of
groomed fat bike -specific singletrack and another 8 miles of shared -use nordic trails, for a total of 14 miles open to
fat bikes.
Kincaid Park, Anchoraae. Alaska
Most people can agree that Alaska —and specifically Anchorage —was the birthplace of the fat biking movement. And
as I prepared to write this article, I knew I had to include a fat bike trail in Anchorage. However, as I did research I
realized that the online information about fat biking access in Anchorage is woefully scant.
Thankfully, I was able to get in touch with Singletrack Advocates in Anchorage directly, and they confirmed my
suspicion that Kincaid Park is the fat biking hot spot! According to Singletrack Advocates, 16 miles of singletrack
are groomed by our volunteers, making the flow trails flow not only in summer but in winter. We groom with
snowmachines pulling a couple of car tires to create a 2-3 foot firm, rideable trail."
Want to help us flesh out the largest mountain bike trail database in the world with information on fat bike trail
access? If you know of a trail in Alaska —or anywhere else, for that matter —that allows fat bike access in the winter
(and we don't have it marked as such), click the "actions" menu on the top of the trail page in question, click "edit
info," and then select "Fat biking allowed in winter' in the features section at the bottom. Know of a trail that we
don't have listed that allows fat biking? Add it quickly and easily using this form. And if the trail isn't open to summer
bike access, be sure to select "Fatbike (Accessible in winter only)" under "trail type."
Kinadom Trails. East Burke. Vermont
Photo: Herb Swanson. Rider:
Carrie Tomczyk
The Kingdom Trails is a renowned Northeastern mountain bike destination during the summer, but thanks to
snowmobile and snowshoe packing, the fun continues here all the way through the winter! According to the
Kinqdom Trails website, "this year, we are snowmobile and snowshoe packing the entire network of singletrack
mountain biking trails on the East Side of Darling Hill," so get out there and enjoy some snowy singletrack fun!
164
Levis Mound. Neillsville, Wisconsin
ka-_ _—
_� Photo: Steve Meurett
Fat bikers will find over 9 miles of machine -packed fat biking singletrack at Levis Mound. One of the things that sets
these trails apart is that this fat biking loop was built specifically for fat bikes, and not a retrofitted trail like most
other snow bike epics. The grades are fat bike -optimized, and the corridor through the trees is wide enough to let a
snowmobile through to pack in the trail for bicycles.
In addition, other trails in the system are sometimes packed in by snowshoe traffic too. Levis is also home to the
annual Sweaty Yeti fat bike race and Yeti Fest. For up-to-date grooming conditions, stay tuned to the Levis Mound
Facebook Paqe.
Marquette Snow Bike Route. Michiqan
Photo: Kristian Saile
The advocates behind the Noquemanon Trail Network were some of the first to pioneer machine grooming/packing
singletrack for fat bikes. The Marquette Snow Bike Route is home to about 15 miles of trail maintained specifically
for fat biking. In addition, they've added the North Snow Bike Route, many miles of ski trail are open to fat bikes at
165
specific times, and many of the singletrack trails that aren't passable by a snowmobile receive enough snowshoe
and bike traffic to keep the trails packed in and rideable.
Snow Mountain Ranch —YMCA of the Rockies. Granbv. Colorado
Photo: Snowmountainranch.org
Snow Mountain Ranch offers over 6 miles of groomed trails dedicated "exclusively" to fat bikes. They even offer
rentals right there at the facility if you don't have your own.
Also, nearby Winter Park is home to a fat bike race series and a plethora of other socially -packed fat bike trails.
Honorable Mentions
Now of course this isn't anywhere close to a comprehensive list of the best places to fat bike, although the trails
mentioned above are indeed some of the very best. Here are a whole host of other great fat biking spots that our
Facebook fans made us aware of:
■ Addison Oaks County Park, Leonard, Michigan
■ Bohart Ranch, Bozeman, Montana
■ Discovery Hill, Salmon, Idaho
■ Eadsville Trail, Casper, Wyoming
■ Elm Creek, Maple Grove, Minnesota
■ Enterprise Primitive Trail, Rhinelander, Wisconsin
■ Fort Custer Recreation Area, Augusta, Michigan
■ Fish Canvon Recreation Area, Sundance, Wyoming
■ Hanson Hills, Grayling, Michigan
■ Hardwood Hills, Barrie, Ontario
■ Howelson Hill Nordic Center, Steamboat Springs, Colorado
■ Lebanon Hills, Eagan, Minnesota
■ Merrell Trail, Rockford, Michigan
■ Millstone Hill, Barre, Vermont
■ Mineral Belt Trail, Leadville, Colorado
■ Mud Lake Trails, Rhinelander, Wisconsin
■ Shanty Creek, Bellaire, Michigan
■ Silver Lake Park, Kenosha, Wisconsin
■ South March Hiqhlands, Ottawa, Ontario
■ Sunnvvale Countv Park, Wausau, Wisconsin
■ Tennessee Pass Nordic Center, and other nearby singletrack trails in Leadville, Colorado
■ Turkev Point, Simcoe, Ontario
■ Vasa Trail, Traverse City, Michigan
■ Whitetail Ridqe, River Falls, Wisconsin
■ Wooliv Trail, St. Croix Falls, Wisconsin
■ Yankee Springs, Grand Rapids, Michigan
Do you know of a trail that wasn't mentioned in this article? Tell us about it in the comments section below!
Last updated 01:OOpm EST, 219115.
166
A S S O C I A T I O N
Oakland County Parks & Recreation hosted the Michigan Farmers Market Association's Market Manager
Certificate Program training on Jan 30/31 & Feb 28th. Thirty market managers from around Michigan
came to Waterford Oaks for the training and for the first time ever the training was streamed live to
satellite locations in Traverse City, Michigan and Waukesha, Wisconsin.
The MIFMA Market Manager Certificate Program is a voluntary program designed to encourage farmer's
market managers to pursue leadership skills and professional development in topics essential to market
management. Market managers will be recognized with a certificate upon completion of the full
program. This certificate offers acknowledgement to market organizers and vendors that the market
manager is a trained professional.
167
Registration Information:
Certificates will be awarded to individuals who
complete the full program including course
assignments. No make-up classes will be scheduled.
Full Program:
The full program includes 3 in -person sessions and 7
webinars.
• $300 for members of MIFMA and partnering
organizations and $600 for non-members.
• Full program registration closes January 12, 2015.
• Event check -in begins 15 minutes prior to in -person
events and 5 minutes prior to webinar sessions.
Individual Webinars:
• $20 for members and $50 for non-members.
-Those attending individual webinars will receive an
informative program and supporting resources, but
they will not receive a certificate.
• Individual webinar registration closes one week
before the webinar.
• Check -in begins 5 minutes prior to webinar sessions.
Register online at www.mifma.org
F�f /�.icki9A�t
MaTmers
ar-ket
A S S O C I A T I O N
Michigan Farmers Market Association
480 Wilson Road
Room 172 Natural Resources Building
East Lansing, MI 48824
517-432-3381
www.mifma.org
Introduction to Market Management
Friday, January 30, 2015
9:00 a.m. - 6:00 p.m.
After this session, you will:
• Understand the role and responsibilities of a
market manager.
• Understand the importance of and know how
to develop a written mission for your farmers
market.
• Know different market governance structures
and the stakeholders represented.
• Understand and explain the decision making
process at your farmers market.
• Have tools and examples to develop enforceable
market policies that support the market's
mission.
• Understand what steps you can take to be
prepared for emergency situations.
Building Your Capacity to Manage
a Farmers Market
Saturday, January 31, 2015
9:00 a.m. - 4:00 p.m.
After this session, you will:
• Understand strategies to resolve conflict and
communication styles that can help facilitate
difficult conversations.
• Know how to develop a basic budget for your
farmers market.
• Become familiar with financial recordkeeping
and accountability specifically related to farmers
markets.
• Know ways that you can earn financial support
for your market.
Webinar Series
Webinars are hosted by MSU Extension via Adobe
Connect technology.To participate, you need a
consistent and reliable internet connection on a device
with speakers.
Grant Writing to Grow Your Market
Monday, February 2, 2015
6:00 p.m. - 8:00 p.m.
Collecting & Sharing Farmers Market Data
Wednesday, February 4, 2015
6:00 p.m. - 8:00 p.m.
Marketing Your Market Using an Annual
Marketing Plan
Monday, February 9, 2015
6:00 p.m. - 8:00 p.m.
Planning for Events & Entertainment
Wednesday, February 11, 2015
6:00 p.m. - 8:00 p.m.
Overview of Food Assistance Programs
Monday, February 16, 2015
6:00 p.m. - 8:00 p.m.
Ohio Vendor Licensing & Regulations
Wednesday, February 18, 2015
1:00 p.m. - 3:00 p.m.
Wisconsin Vendor Licensing & Regulations
Wednesday, February 18, 2015
3:30 p.m. - 5:30 p.m.
Michigan Vendor Licensing &
Regulations
Wednesday, February 18, 2015
6:00 p.m. - 8:00 p.m.
Ensuring the Sustainability of Your
Farmers Market
Monday, February 23, 2015
6:00 p.m. - 8:00 p.m.
Manager to Manager Education and
Presentations
Saturday, February 28, 2015
9:00 a.m. - 4:00 p.m.
You will learn from fellow market managers who will
develop short presentations on a topic relevant to
their farmers market. There will be time for feedback
from program presenters and peers.
After completing the course work for this program,
you will:
• Create a personal profile about who you are and
why you are qualified to be a market manager.
• Create a market profile that can be used as a basis
for marketing and planning.
• Reflect on the lessons you have learned through
this course and how you will utilize the information
to improve your market.
• Practice publically presenting about a topic of
current relevance to your market.
Oakland County Parks and Recreation Commission Meeting
White Lake O. Golf Course
991 Williams Lake Road
White Lake, MI 48386-2566
Tuesday, March 10, 2015
2:00 PM
AGENDA
Page #'s
REVISED 03/09/15
Action Required
Presenter/Phone #
1.
Call Meeting to Order
------
G. Fisher 248.514.9814
2
Roll Call
------
«
3.
Pledge of Allegiance
------
«
3-4
4.
Approval of Agenda
Approval
G. Fisher/D. Stencil 248.858.4944
5-11
5.
Approval of Minutes: Regular Meeting of 02/10/15
Approval
V. Valko 248.858.4603
6.
Public Comments:
G. Fisher
7.
PRESENTATIONS/INTRODUCTIONS:
12
A.
Presentations - MRPA Awards:
1. State Elected Official: Ruth Johnson, Michigan Secretary of State
(OCPR Nomination)
D. Stencil/D. Stanfield 858.4627
2. Commitment to Excellence Award: Dan Stencil
D. Stencil/D. Stanfield
3. New Professional: Matt Pardy
D. Stencil/D. Stanfield
4. Marketing Award Media Advocate: Lisa LaGrou, Oakland County Moms
D. Stencil/D. Stanfield
5. Marketing Award Best Video: Dixie Gully Run
D. Stencil/D. Stanfield
6. Programmy Outreach Partnership: Recreation Assistance Partnership Program
D. Stencil/D. Stanfield
7. Programmy Health/Wellness Program: River Walk at Red Oaks Waterpark
D. Stencil/D. Stanfield
13
B.
Introduction - Andy Krumwiede, Buyer, Oakland County Purchasing
D. Stencil/P. Castonia 858.0909
14
8.
CONSENT AGENDA:
15
A.
OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
Receive & File
J. Phelps 248.858.5319/D. Stencil
01/31/15 (FM 04, FY15)
16
B.
Monthly Revenue and Expenditure Comparison Report for Month Ending
Receive & File
J. Phelps/D. Stencil
01/31/15 (FM 04, FY15)
17
C.
Monthly Revenue and Expenditure Average Comparison Report for Month Ending
Receive & File
J. Phelps/D. Stencil
01/31/15 (FM 04, FY15)
18-20
D.
Capital Improvement Projects Budget to Actual Report & Statement of Net Position
Receive & File
J. Phelps/D. Stencil
For Month Ending 01/31/15 (FM 04, FY15)
21
E.
FY 2015 CIP Schedule Update
Receive & File
M. Donnellon 858.4623/D. Stencil
22
F.
FY 2015 Non-CIP Maintenance Projects Update
Receive & File
M. Donnellon/D. Stencil
23-24
G.
1st Quarter Contributions Report
Receive & File
B. Stepp/D. Stencil
25-26
H.
1 st Quarter Temporary Use Permit Report
Receive & File
B. Stepp/D. Stencil
27-28
I.
1st Quarter Sponsorship Report
Receive & File
B. Stepp/D. Stencil
29-30
J.
1st Quarter Purchasing Report
Receive & File
P. Castonia/D. Stencil/S. Wells 858.4634
31-33
K.
Budget Amendment — Allocation of FY2015 Salaries and Fringe Budget
Information/Approval
J. Phelps/D. Stencil
Based on FY2014 Actual Data
9.
REGULAR AGENDA:
34
A.
Reschedule .Tune 9, 2015 OCPR Commission Meeting
Information/Approval
D. Stencil/G. Fisher
35-43
B.
Addison Oaks Telecommunications Tower Site Lease Extension
Informational/Approval/BOC
D. Stencil/J. Hall/P. Castonia
C.
Fiscal 2015 Capital Equipment Purchases:
44-45
1. Wood Chipper - Facilities Maintenance
Approval
J. Dunleavy 858.4647/T. Hughes 343.1011
46-47
2. Stump Grinder - Facilities Maintenance
Approval
J. Dunleavy/T. Hughes
48-49
3. Utility Vehicle - Independence Oaks
Approval
J. Dunleavy/T. Hughes
50 H
P.
n.,,..,,sed ran. erf pd Oaks G..eeiih ,,us Lease a with -Pj ie k
AT n..,,,... Leo 9onim o.e ;r REMOVE
111-118
E.
Proposed Volunteer Policy Amendment
Informational/Approval
J. Erskine 975.9717/S. Mackey 431.1268/S. Wells
119-129
F.
FY 2015 PENDING CIP Project Report
Receive & File
M. Donnellon 858.4623/D. Stencil
BREAK AT THE DISCRETION OF THE CHAIR
130-143
G.
Proposal to Implement "Swim At Your Own Risk" Program at Addison Oaks
Information & Approval
J. Dunleavy/T. Hughes/S. Wells
144
H.
Proposed FY 2015 Key Initiatives
Information/Approval
G. Fisher
10.
STAFF REPORTS:
A.
Participation and Program Review FY 2015, Month 04
Receive and File
T. Fields 858.0914/J. Dunleavy/T. Hughes
145
B.
Food -Beverage -Golf Committee Update
Receive and File
P. Castonia/D. Stencil
146-169
C.
Executive Officer Report
Receive and File
D. Stencil
D.
Executive Committee Update
Receive and File
G. Fisher
11.
OLD BUSINESS
G. Fisher
12.
CLOSED SESSION: Proposed Property Acquisition
13.
NEW BUSINESS
G. Fisher
14.
ADJOURN
Next Meeting: 2:00 p.m. on April 14, 2015
Parks & Recreation Commission Meeting Room, 2800 Watkins Lake Road, Waterford, MI 48328
,. NOTE: All phone numbers are area code (248) unless otherwise noted.
As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the nxeeting.
This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation.
ITEM # 8 0 - REVISE® 03,' '2015
Project IC
100000002094
100000001959
100000002084
100000002115
100000001997
100000001963
100000001845
100000002009
100000001982
100000002095
100000002117
100000002023
100000000604
100000001968
100000002018
100000001970
100000001825
100000001962
100000001750
100000001964
100000001807
100000001847
100000001914
100000001971
100000002086
100000002024
100000001927
100000002012
100000001751
100000001332
100000001331
100000002116
100000002113
100000001969
100000001960
100000002118
Description
ACC Architectural Improvements
ACC Energy Management Upgrade.
ACC Kitchen Storage Facility
ACC Water Heater Replacement
ADD Beach Front Pavillion Roof
ADD Boat Launch Accessible
ADD Campground Pull Thru Sites
ADD Concrete Sidewalks
ADD Fishing Docks
ADD Fuel Tank Replacement
ADD Maint Bldg Boiler Replace
ADD Maintenance Yard Paving
ADD Pavilion-Cmpgrd Recreation
ADM Energy Mgt Upgrade
CAT Energy Management Upgrade
GLC Energy Mgt Upgrade
GLC Interior Renovations
GLC Parking Lot Imp Design
GLG Bridge Replacement#13
GLG Drainage Improv Design
GLG HVAC Replacement
GLG Irrigation Pond Dredging
GLG Irrigation System Rep[ Des
GLG Parking Lot Imp Design
GRC Concession Remodeling
GRV Asphalt Safety Path
GRV Campground Utility Imp Des
GRV Play Lot Concession
GRV Restroom/Shower Section C
HGH Boardwalks -Docks -Overlooks
HGH Trail Development -Phase 1
IND Boat House Boiler Replace
IND Boat Launch
IND Energy Mgt Upgrade
IND Fishing Dock Replacement
IND Maint Bldg Tube Heater
Parks and Recreation Commission
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of February 19, 2015)
Project Category
Customer Service
Health and Safety
Regulatory
Efficiency/Operational Savings
Health and Safety
Customer Service
Revenue Generation
Health and Safety
Customer Service
Regulatory
Efficiency/Operational Savings
Customer Service
Revenue Generation
Health and Safety
Efficiency/Operational Savings
Health and Safety
Revenue Generation
Regulatory
Health and Safety
Efficiency/Operational Savings
Efficiency/Operational Savings
Efficiency/Operational Savings
Efficiency/Operational Savings
Regulatory
Revenue Generation
Health and Safety
Efficiency/Operational Savings
Regulatory
Efficiency/Operational Savings
Regulatory
Regulatory
Efficiency/Operational Savings
Health and Safety
Health and Safety
Health and Safety
Efficiency/Operational Savings
Start Date
11/6/2014
5/28/2014
10/30/2014
1/20/2015
8/5/2014
5/28/2014
9/12/2013
8/22/2014
7/11/2014
11/6/2014
1/20/2015
9/23/2014
9/1/2004
6/2/2014
9/23/2014
6/2/2014
7/23/2013
5/28/2014
12/3/2012
5/28/2014
5/15/2013
9/17/2013
2/11/2014
6/2/2014
10/30/2014
9/23/2014
3/7/2014
8/28/2014
12/3/2012
12/8/2009
12/8/2009
1/20/2015
1/16/2015
6/2/2014
5/28/2014
1/20/2015
Last Transa ctio n
Date
1/31/2015
9/30/2014
10/30/2014
1/20/2015
1/31/2015
5/28/2014
2/5/2015
8/27/2014
8/31/2014
11/6/2014
1/20/2015
9/23/2014
1/31/2015
6/2/2014
9/23/2014
6/2/2014
2/6/2015
1/20/2015
2/5/2015
5/28/2014
2/6/2015
2/5/2015
1/31/2015
1/20/2015
2/10/2015
12/23/2014
2/5/2015
12/15/2014
2/6/2015
5/31/2014
10/31/2014
1/20/2015
1/16/2015
6/2/2014
5/28/2014
1/20/2015
Estimated
Completion Date
9/30/2015
12/31/2014
9/30/2016
6/30/2015
12/31/2014
9/30/2015
9/30/2014
9/30/2015
12/31/2014
9/30/2015
6/30/2015
6/30/2015
9/30/2015
12/31/2014
6/30/2015
12/31/2014
3/31/2014
6/30/201S
6/30/2015
6/30/2015
6/30/2014
9/30/2014
12/31/2015
6/30/2016
9/30/2016
12/31/2014
12/31/2018
12/31/2014
9/30/2014
9/30/2015
9/30/2015
6/30/2015
12/31/2015
12/31/2014
6/30/2015
6/30/2015
Budget
Expenses to Date
Remaining Budget
Percentage Completion
$70,000.00
$4,156.25
$65,843.75
5.94%
$17,500.00
$8,105.66
$9,394.34
46.32%
$13,000.00
$0.00
$13,000.00
0.00%
$14,600.00
$0.00
$14,600.00
0.00%
$20,000.00
$14,588.72
$5,411.28
72.94%
$55,000.00
$0.00
$55,000.00
0.00%
$248,167.00
$217,607.59
$30,559.41
87.69%1
$18,500.00
$18,210.00
$290.00
98.43%1
$60,000.00
$1,267.07
$58,732.93
2.11%1
$65,000.00
$0.00
$65,000.00
0.00%1
$10,200.00
$0.00
$10,200.00
0.00%1
$15,000.00
$0.00
$15,000.00
0.00%1
$417,524.00
$319,908.36
$97,625.64
76.62%1
$13,750.00
$0.00
$13,750.00
0.00%1
$13,900.00
$0.00
$13,900.00
0.00%1
$19,500.00
$0.00
$19,500.00
0.00%1
$577,404.00
$462,401.30
$115,002.70
80.08%1
$27,500.00
$20,897.85
$16,602.15
39.63%1
$232,907.00
$112,301.90
$120,605.10
48.22%1
$18,000,00
$0.00
$18,000.00
0.00%1
$290,939.00
$230,739.92
$60,199.09
79.31%1
$296,000.00
$292,838.72
$3,161.28
98.93%1
$108,125.00
$82,034.23
$26,090.77
75.87%1
$27,500.00
$20,897.84
$16,602.16
39.63%
$20,000.00
$6,138.34
$13,861.66
30.69%
$45,000.00
$45,418.00
($418.00)
100.93%
$1,507,141.00
$44,776.93
$1,462,364.07
2.97%
$2S0,000.00
$66,924.00
$183,076.00
26.77%
$613,975.00
$588,660.41
$25,314.59
95.88%
$64,000.00
$49,926.17
$14,073.83
78.01%
$284,200.00
$135,205.80
$148,994.20
47.57%
$12,000.00
$0.00
$12,000.00
0.00%
$60,000.00
$0.00
$60,000.00
0.00%
$14,250.00
$0.00
$14,250.00
0.00%
$35,000.00
$0.00
$35,o00.o0
0.00%1
$8,800.00
$0.00
$8,800.00
0.00%
Prepared by Fiscal Services Division
18
ITEM # 8 D - REVISED 0310912015
Parks and Recreation Commission
ACTIVE
CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL
EXPENSE REPORT
(as of February 19, 2015)
Project ID
1
Description
P
Project Category
1 B ry
Start Date,
Last Transaction Estimated
Date Completion Date
Budget
Expenses to Date
Remaining Budget Percentage Completion
100000002011
IND Play Lot Twin Chimneys
Regulatory
1 8/28/2014
11/7/2014
12/31/2014
$39,000.00
$10,121.03
$28,878.97
25.95%
100000001891
IND Upper Bush BdwlkTrlPhsll
Health and Safety
1 11/15/2013
11/24/2014
3/31/2015
$150,000.00
$34,114.45
$115,885.55
22.74%1
100000001966
IND Wood Burning Unit
Efficiency/Operational Savings
' 5/29/2014
1/9/2015
9/30/2014
$48,500.001
$17,247.35
$31,252.65
35.56%
I 100000002005
LYCSidewalk Replacement
Health and Safety
8/21/2014
1/31/2015
12/31/2014
$30,000.001
$16,308.00
$13,692.00
54.36%
1 100000002021
LYG Boardwalk Replacement
Health and Safety
I 9/23/2014
1/31/2015
3/31/2015 I
$2s,000.001
$22,899.87
$2,100.13
91.60%
1 100000001998
I LYG Pumphouse Roofing
Health and Safety
1 8/5/2014
1/31/2015
12/31/2014 1
$15,000.001
$6,388.69
$8,611.31
42.59%
1 100000001335
ILYP Boardwalks -Docks -Overlooks
Regulatory
1 12/8/2009
1 12/15/2014
9/30/2015 I
$80,000.001
$76,850.17
$3,149.83
96.06%
1 100000001753
ILYP Pavilion Small Dog Park
ICustomer service
1 12/3/2012
I 9/5/2014
12/31/2017 1
$40,000.001
$28,254.00
$11,746.001
70.64%
1 100000000983
ILYP West Norton Drain Bridge
IRegulatory
1 1/2/2007
I 1/16/201S 1
9/30/2013
$40,000.001
$S1,498.40I
($11,498.40)1
128.75%
1 100000002008
I ORN Dog Park Concrete Sidewalk
I Health and Safety
1 8/22/2014
8/27/2014 1
9/30/201S I
$5,238.001
$4,968.001
$270.001
94.85%
1 100000001499
IRDDStormwaterReclaimation
lEfirmency/Operational Savings
1 4/28/2011
1/24/2014 1
9/30/2017 I
$70,000.001
$20,982.521
$49,017.481
29.98%
1 100000002129
IRDG Golf Netting
(Health and Safety
1 2/4/2015
2/4/2015
3/31/201S I
$15,000.001
$0.001
$15,000.001
0.00%
I 100000002088
IRDGLED Entrance Sign
Revenue Generation
1 10/30/2014
1 10/30/2014 '
9/30/2015 1
$30,000.001
$0.001
$30,000.001
0.00%I
100000001498
IRDGStormwaterReclaimation
(Efficiency/operational Savings
1 4/28/2011
1 1/24/2014 1
9/30/2015 1
$70,000.001
$19,818.591
$50,181.411
28.31%1
100000002019
IRDP Energy Management Upgrade
IEfficiency/Operational Savings
1 9/23/2014
1 9/23/2014 1
6/30/2015 1
$14,450.001
$0.001
$14,450.001
0.00%1
100000002089
1RDPLED Entrance Sign
Revenue Generation
I 10/30/2014
1 11/6/2014 1
9/30/2015 1
$30,000.001
$0.001
$30,000.001
0.00%1
100000001961
IRDP Parking Lot Exp Design
Customer Service
1 5/28/2014
1 1/16/2015 i
6/30/2016 1
$50,000.001
$27,545.001
$22,4S5.001
5S.09%1
1 100000002025
1RDP Removable Raised Flooring
(Revenue Generation
1 9/23/2014
1 12/18/2014 1
12/31/2015
$45,355.001
$42,210.001
$4,145.001
90.96%
100000002022
1RSE Boardwalk North Connector
customer service
1 9/23/2014
1 1/8/2015 1
3/31/2015
$160,000.001
$104,750.251
$5$,249.751
65.47%
1 100000001115
I RSE Boardwalks -Docks -Overlooks
IRegulatory
1 11/28/2007
1 7/3/2014 1
9/30/2013 1
$342,000.00
$231,920.991
$110,079.01.1
67,81%
100000001114
1 RSE Trail Development
IRegulatory
1 11/28/2007
1 12/31/2014
9/30/2013 1
$389,500.00
$130,309.001
$259,191.001
33.46%
100000002087
RWC Concession Remodeling
IRevenue Generation
1 10/30/2014
1 1/31/2015
9/30/2015 1
$30,000.00
$8,407.S11
$21,592.491
28.03%
100000001336
RWP Connector Trail
IRegulatory
1 12/8/2009
1 1/31/2015 1
12/31/2014
$397,122.001
$362,997.061
$34,134.941
91.40%
100000001957
RWP Entrance Shade Structure
ICustomer Service
1 5/28/2014
1 5/28/2014 1
12/31/2014 I
$48,859.421
$0.001
$48,859.421
0.00%
100000002079
RWP River PumphouseRestroom
Icustomer service
1 10/21/2014
1 10/21/2014 1
9/30/2016 1
$12,000.001
$0.001
$12,000.00
0.00%
100000001958
IRWP Shade StructKiddleArea
IEfficiency/Operational Savings
1 5/28/2014
5/28/2014 1
9/30/2014 I
$80,209.801
$0.001
$80,209,801
0.00%
100000001819
1 SAC Ellis Ba rn Improvements
]Regulatory
1 6/5/2013
1 11/7/2014 1
9/30/2014 1
$643,056.001
$591,987.77I
$51,068.231
92.06%I
100000001965
�
1 SAC Horse Barn Bldg K Design
Customer Service
1 5/28/2014
1 2/5/2015 1
9/30/2015
$20,000.001
$16,046.4SIj
$3,953.SSI
80.23%I
100000002085
1SPC Concession Remodeling
Revenue Generation
1 10/30/2014
1 10/31/2014 1
9/30/2016
$20,000.001
$1,126.001
$18,874.001
5.63%1
100000001999
ISPC Concession Roofing
(Health and Safety
1 8/5/2014
1 2/9/2015 1
12/31/2014 1
$65,000.001
$33,324.121
$31,675.88
51.27%1
100000001916
ISPG Irrigation Sys Rep] Des
1Efflciency/Operational Savings
1 2/11/2014
1 1/31/2075 I
12/31/2015 1
$116,869.001
$86,264.781
$30,604.221
73.81%1
100000002114
1SPG Rental House Furnace
(Efficiency/Operational Savings
1 1/20/2015
1 1/20/2015
6/30/2015 1
$9,300.00
$0.001
$9,300.001
0.00%1
100000001938
1 WCM LED Entrance Sign
Efficiency/Operational Savings
i
1 3/24/2014
10/24/2014
I 1
9/30/2014 1
$40,000.00
$37,757.801
$2,242.201
94.39%1
100000002020
1 WLC Energy Management Upgrade
1Efficiency/operational Savings
1 9/23/2014
1 9/23/2014 1
6/30/2015 I
$18,200.001
$0.001
$18,200.001
0.00%
100000002130
IWLG Golf Netting
1Health and Safety
1 2/4/2015
1 2/4/2015 1
3/31/2015 1
$15,000.001
$0.001
$15,000.001
0.00%
100000001915
IWLG Irrigation Sys Rep] Des
1Efficiency/Operational Savings
1 2/11/2014
1 1/31/2015 1
12/31/2015 1
$179,720.001
$147,250.221
$32,469.781
81.93%
Prepared by Fisc-
--rvices Division
19
ITEM # 8 D -REVISED 031 '2015
Parks and Recreation Commission
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of February 19, 2015)
Project ID
Description
Project Category Start Date Last Transaction
Estimated
Budget
Date
Completion Date
100000001757
WTR Dog Park Fence
Revenue Generation 12/3/2012 12/3/2012
12/31/2017
$20,000.00
100000001756
WTR Dog Park Site Work
Revenue Generation 12/3/2012 3/15/2013 1 12/31/2017
$30,000.00
100000002017
WTR Energy Management Upgrade
Efficiency/Operational Savings 9/23/2014 9/23/2014 6/30/2015
$13,850.00
100000002013
WTR Expanded Maintenance Yard
Efficiency/Operational Savings 8/28/2014 8/28/2014 12/31/2014 1
$15,000.00
100000002083
WTR Office Ren Ernst House
Regulatory 10/30/2014 1 10/30/2014 9/30/2015
$60,000.00
100000002080
WWC Concession Remodeling
Revenue Generation 10/21/2014 1 2/5/2015 9/30/2016
$20,000.00
$9,107,611.22
Illustrative Net Position - Unrestricted
Operating Reserve
FY2015 Capital Equipment
FY2015 Planned Use of Balance:
Depreciation $3,408,400.00
Operating Subsidy 5937,991.00
Total Planned Use of Fund Balance
Active CIP Projects - Budget
Capital Reserve/Amount Available for Capital Improvement and Capital Equipment
Proiects Closed in FY2015
100000000867 ORN Pavilion -Dog Park
$
251,462.76
100000001752 HGH Parking Lot- Central
$
182,165.16
10D000001826 ACC Interior Renovations
$
571,916.85
100000001881 ACC Roof Replacement
$
657,232.13
100000001967 GRV Roadway Putt Putt Light
$
19,310.84
100000002007 ADD Asphalt Trail
$
38,216.00
100000002096 ACC Entrance Drive Replacement
$
92,245.10
Total Projects Closed in FY2015
Total Net Position - Unrestricted as of January 31, 2015 (Unaudited)
Expenses to Date Remaining Budget Percentage Completion
$0.00
$20,000.00
0.00%1
$4,597.00
$25,403.00
15.32%1
$0.00
$13,850.001
0.00%1
$0.00
$15,000.001
0.00%1
$0.00
$60,000.001
0.00%1
$11,090.00
$8,910.001
55.45%1
$4,869,030.08
$4,238,581.14
Amount
PercentaeeofTotal
$5,750,000.00
21.119/.
$594,663.81
2.18%
$4,346,291.00
15.96%
$9,107,611.22
33.44%
$5,625,072.13
20.65%
$ 1,812,548.84 6.65%
$27, 236,187.00 100.00 %
Prepared by Fiscal Services Division
20