HomeMy WebLinkAboutAgendas/Packets - 2015.04.29 - 40296MEETING NOTICE
OAKLAND, COUNTY PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a SPECIAL meeting of the
Oakland County Parks and Recreation Commission will be held at
2:00 p.m. on WEDNESDAY, APRIL 29, 2015, at Oakland County Parks
and Recreation Administration Office, located at 2800 Watkins Lake Road,
Waterford, Michigan 48328.
GERALD A. FISHER
CHAIRMAN
Telephone- (248) 858-4603
... . ... ....... . ......
2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
248.858.0906 • 1.888.00PARKS • DestinationOakland.com
(waAKLAND COUNTYPARKS
April 22, 2015
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE .................................... Oakland County Parks
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ................................... Wednesday, April 29, 2015
2:00 p.m.
PURPOSE ................................ SPECIAL MEETING
This meeting has been called in accordance with the authorization of Chain-nan
Gerald Fisher of the Oakland County Parks and Recreation Commission.
Sincerely,
i
Daniel J. Stencil, CPRE
Gerald A. Fisher
Executive Officer
Chairman
J. David VanderVeen
Vice Chairman
John A. Scott
Secretary
Next Meeting:Tuesday, May 12, 2015 (i� 2:00 p.m.
Pecky D. Lewis, Jr.
Chairperson Emeritus
Red Oaks Nature Center
A. David Baumhart Ili
30300 Hales Street
Gregory C. Jamian
Robert E. Kostin
Madison Heights, Michigan 48071
Christine Long
Gary R. McGillivray
Jim Nash
Daniel J. Stencll
Executive Officer
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, 2
support economic prosperity and promote the protection of natural resources.
Page #'s
Oakland County Parks and Recreation Commission Meeting
Special Meeting & Budget Study Session
Parks & Recreation Administration Offices
2800 Watkins Lake Road, Waterford, MI 48328
Wednesday, April 29, 2015
2:00 PM
AGENDA
1 CaIl Meeting to Order
Roll Call
2.
3 Pledge of Allegiance
4 Approval of Agenda
5 Public Comments:
6 REGULAR AGENDA:
A. Proposed Waterford Oaks Greenhouse License Agreement:
Recovery Park Presentation (20 Minutes)
B. Proposed Ratification of Revised OC Board of Commissioners' Resolution on OCPR
Request for Approval to Enter into a License Agreement and Professional Services
Contract with Katherine's Catering for Food and Beverage Services
C. Proposed FY 2016-2018 OCPR Commission Budget Presentation
1. OCPRC Budget 101 Orientation/Manual Distribution/Overview
2. Major Maintenance Programs
3. Capital Improvement Plan
4. Capital Equipment
D, Overview of May 27, 2015 OCPR.0 Budget Study Session
- Proposed Operating Budget FY 2016-2018
7. OLD BUSINESS
8, NEW BUSINESS
9. ADJOURN
Action Required
Approval
Information
I nformation/ApprovalB OC
Presenter/Phone #
G. Fisher 248.514.9814
G. Fisher/D. Stencil 248.858.4944
G. Fisher
Recovery Park Staff
D. Stencil/S. Wells 858.4634/P. Castonia 958.0909
Information D. Stencil/.). Phelps 858.5319/S. Wells
Information D. Stencil/J. PhelpslS, Wells
Information M. Donnellon 858.4623/D. Stencil/S. Wells
Information M. Donnellon/D. Stencil/S. Wells
S. Wells/.I. Dunleavy 858.4647/T. Hughes 343.1011
Information D. Stencil
G. Fisher
G. Fisher
Next Meeting: 2:00-3:30 p.m. on May 12, 2015 Red Oaks Nature Center 30300 Hales St., Madison Heights, Michigan 48071
rR Red Oaks Connector Trail Dedication Ceremony (a) 4:00 p.m,
* NOTIE : All phone numbers are area code (248) unless otherwise noted.
As U reminder, if you have poi alrenrlt? done so, please arras kour celhrlar phones off or to a silent or vihrale mode far the dururion oftlre nreeling.
This ti,ill allow the ttieeling to proceed wilhoul distractions or interruptions. Thank you for your cooperaliarr. 3
APRIL 29, 2015
III P,.i•''
�l:g.r�i
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
AGENDA ITEM NO. 6 A
ADMINISTRATION
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: April 23, 2015
Subject: Proposed Waterford Oaks Greenhouse License Agreement: Recovery Park Presentation
INTRODUCTION AND HISTORY
The representatives from RecoveryPark will be present at the OCPR Commission meeting of April 29, 2015, to
make a brief presentation regarding the Proposed Waterford Oaks Greenhouse License Agreement.
4
zgk� ►��'f V!"!,1,
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 29, 2015
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Sue Wells, Manager of Parks and Recreation Operations
Phil Castonia, Chief of Business Operations
Submitted: April 23, 2015
Subject: Proposed Ratification of Revised OC Board of Commissioners
Approval to Enter into a License Agreement and Professional
Catering for Food and Beverage Services
INTRODUCTION AND HISTORY
AGENDA ITEM NO. 6 B
ADMINISTRATION
Resolution on OCPR Request for
Services Contract with Katherine's
The Resolution on the OCPRC Request for Approval to Enter into a License Agreement and Professional
Services Contract with Katherine's Catering for Food and Beverage Services was approved at the OCPR
Commission meeting on April 14, 2015. Upon approval, this information was forwarded to the Board of
Commissioners for Committee review and Board of Commissioners approval. After their review, the staff at
the Board of Commissioners office made some minor changes to the resolution, The OCPR Commission was
informed of this via email on Monday, April 20, 2015. It was determined that the changes do not appear to
have any substantive impact on the intent, nor do they appear to conflict with the action taken by OCPRC.
It was recommended that the Resolution proceed through the Board of Commissioners Committee review and
the Oakland County Parks and Recreation Commission would place this item on the Special OCPRC Meeting
on April 29, 2015, to ratify the changes recommended by the Board of Commissioners staff.
In addition, at the April 14, 2015, OCPR Commission meeting the Commission requested financial forecasts for
the Food and Beverage Conference Centers. That information has been included with this memo
MOTION
Move to approve the proposed changes to the Oakland County Board of Commissioners Resolution
on OCPR Request for Approval to Enter into a License Agreement and Professional Services Contract
with Katherine's Caterinq for Food and Beverage Services as recommended by the Board of
Commissioners.
5
MISCELLANEOUS RESOLUTION
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION - REQUEST FOR APPROVAL
TO ENTER INTO A LICENSE AGREEMENT AND PROFESSIONAL SERVICES CONTRACT WITH
KATHERINE'S CATERING FOR FOOD AND BEVERAGE SERVICES
TO THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
Chairperson, Ladies and Gentlemen:
WHEREAS the County and E.A. Fuller Oak Management Corporation ("Oak Management") entered into a
lease dated December 14, 2006 (MR # 06245) and amended January 1, 2008 ("Lease") for food and
beverages services for Oakland County Parks and Recreation Commission ("OCPRC") facilities; and
WHEREAS the Lease provides for an expiration on December 31, 2015; and
WHEREAS the Oakland County Board of Commissioners passed Miscellaneous Resolution #06245 stating,
"...no further extensions beyond December 31, 2015 shall be made to this lease without an appropriate RFP
process' and that current Oakland County Purchasing Policies would be followed; and
WHEREAS Oakland County Parks and Recreation formed a Food and Beverage Committee comprised of
key administration and operations staff and Parks Commissioners and enlisted the assistance of Oakland
County's Purchasing Division, Health Division, and Corporation Counsel; and
WHEREAS the Committee subsequently developed a combined golf operations and food and beverage
Request for Proposal for the operation of White Lake Oaks and Lyon Oaks; and
WHEREAS, after determining it would be in the best interest of Oakland County Parks and Recreation to
continue to operate the golf courses in house, the Committee advertised the food and beverage opportunity
to the vendors who responded to our Approved Caterer Request For Proposal; and
WHEREAS two additional bids were received and after the evaluation process, a tentative agreement was
negotiated; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the
Oakland County Board of Commissioners approve and authorize the Oakland County Parks and Recreation
Commission to enter into a license agreement and professional services contract with Katherine's Catering
of Ann Arbor for the operation of the Lyon Oaks Grill Room and Conference Center and the White Lake Oaks
Conference Center and Grill Room for a five-year contract beginning January 1, 2016, with two optional five-
year extensions at the Oakland County Parks and Recreation Commission's sole discretion.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
recommends the Oakland County Board of Commissioners approve and authorize the Oakland County
Parks and Recreation Commission to enter into a license agreement and professional services contract with
Katherine's Catering of Ann Arbor for the operation of the Lyon Oaks Grill Room and Conference Center and
the White Lake Oaks Conference Center and Grill Room for a five-year contract beginning January 1, 2016,
with two optional five-year extensions at the Oakland County Parks and Recreation Commission's sole
discretion.
Date: April 14, 2015
Moved by: Mr, Scott
Supported by: Mr. Baumhart
Ayes: Baumhart, Fisher, Fowkes, Kostin, Long,
Nash, Potts, Scott, VanderVeen (9)
Nays: McGillivray (1)
Motion carried on a voice vote
6
MISCELLANEOUS RESOLUTION
BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION - REQUEST FOR
APPROVAL TO ENTER INTO A LICENSE AGREEMENT AND PROFESSIONAL SERVICES
CONTRACT WITH KATHERINE'S CATERING FOR FOOD AND BEVERAGE SERVICES
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County and E.A. Fuller Oak Management Corporation ("Oak Management") entered into a
lease dated December 14, 2006 (MR # 06245) and amended January 1, 2008 ("Lease") for food and
beverages services for Oakland County Parks and Recreation Commission ("OCPRC") facilities; and
WHEREAS the Lease provides for an expiration on December 31, 2015; and
WHEREAS the Oakland County Board of Commissioners passed Miscellaneous Resolution #06245
stating, "...no further extensions beyond December 31, 2015 shall be made to this lease without an
appropriate RFP process' and that current Oakland County Purchasing Policies would be followed; and
WHEREAS the OCPRC Oakland County Parks and 146GFeatian formed a Food and Beverage Committee
comprised of key administration and operations staff and Parks Commissioners and enlisted the
assistance of Oakland County's Purchasing Division, Health Division, and Corporation Counsel to
evaluate proposals for food and beverages services for OCPRC facilities; and
WHEREAS the OCPRC in January 2014 recommended a food and beverage provider for Addison Oaks
Conference Center and Glen Oaks Conference Center and Grill Room, but did not recommend a food
and beverage provider for Lyon Oaks Conference Center and Grill Room and White Lake Oaks
Conference Center and Grill Room; and
WHEREAS on January 6, 2014 (MR # 14020) approved the food and beverage provider for Addison
Oaks Conference and Glen Oaks Conference Center and Grill Room and instructed the OCPRC to
immediately seek outsourcing options for Lyon Oaks and White Lake Oaks in conjunction with the golf
course facilities; and
WHEREAS the Food and Beverage Committee subsequently developed a combined golf operations and
food and beverage Request for Proposal for the operation of White Lake Oaks and Lyon Oaks; and
WHEREAS the Food and Beverage Committee determined that it would be in the best interest of the
OCPRC to operate its golf courses in-house and recommended Katherine's Catering to provide food and
beverage services at the Lyon Oaks and White Lake Oaks conference centers and grill rooms; andaftef
ties--te ssn+,.�,—
ir. YCL_,
T;e2I;
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the
Oakland County Board of Commissioners approve and authorize +he ^akla-na County PaFkA and
Resfea#Wl the attached license agreement and professional services contract
with Katherine's Catering of Ann Arbor for the operation of the Lyon Oaks Grill Room and Conference
Center and the White Lake Oaks Conference Center and Grill Room for a five-year contract beginning
January 1, 2016, with two optional five-year extensions at the Oakland County Parks and Recreation
Commission's sole discretion.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the Q_;_1kl_nP.d_ C-a-i.Inty Parks and R ttached license
agreement and professional services contract with Katherine's Catering ^f °n~.for the operation of
the Lyon Oaks Grill Room and Conference Center and the White Lake Oaks Conference Center and Grill
Room for a five-year contract beginning January 1, 2016, with two optional five-year extensions at the
Oakland County Parks and Recreation Commission's sole discretion.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or
designee to execute the attached license agreement and professional services contract with Katherine's
Catering and all other related documents between the County and Katherine's Catering, which may be
required. ,-Gr his designee, to sign the agfeement-.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
7
MISCELLANEOUS RESOLUTION
BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION - REQUEST FOR
APPROVAL TO ENTER INTO A LICENSE AGREEMENT AND PROFESSIONAL SERVICES
CONTRACT WITH KATHERINE'S CATERING FOR FOOD AND BEVERAGE SERVICES
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County and E.A. Fuller Oak Management Corporation ("Oak Management") entered into a
lease dated December 14, 2006 (MR # 06245) and amended January 1, 2008 ("Lease") for food and
beverages services for Oakland County Parks and Recreation Commission ("OCPRC") facilities; and
WHEREAS the Lease provides for an expiration on December 31, 2015; and
WHEREAS the Oakland County Board of Commissioners passed Miscellaneous Resolution #06245
stating, "...no further extensions beyond December 31, 2015 shall be made to this lease without an
appropriate RFP process' and that current Oakland County Purchasing Policies would be followed; and
WHEREAS Oakland County Parks and Recreation formed a Food and Beverage Committee comprised of
key administration and operations staff and Parks Commissioners and enlisted the assistance of Oakland
County's Purchasing Division, Health Division, and Corporation Counsel; and
WHEREAS the Committee subsequently developed a combined golf operations and food and beverage
Request for Proposal for the operation of White Lake Oaks and Lyon Oaks; and
WHEREAS after determining it would be in the best interest of Oakland County Parks and Recreation to
continue to operate the golf courses in house, the Committee advertised the food and beverage
opportunity to the vendors who responded to our Approved Caterer Request For Proposal; and
WHEREAS two additional bids were received and after the evaluation process, a tentative agreement
was negotiated; and
WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that
the Oakland County Board of Commissioners approve and authorize the Oakland County Parks and
Recreation Commission to enter into a license agreement and professional services contract with
Katherine's Catering of Ann Arbor for the operation of the Lyon Oaks Grill Room and Conference Center
and the White Lake Oaks Conference Center and Grill Room for a five-year contract beginning January 1,
2016, with two optional five-year extensions at the Oakland County Parks and Recreation Commission's
sole discretion.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves
and authorizes the Oakland County Parks and Recreation Commission to enter into a license agreement
and professional services contract with Katherine's Catering of Ann Arbor for the operation of the Lyon
Oaks Grill Room and Conference Center and the White Lake Oaks Conference Center and Grill Room for
a five-year contract beginning January 1, 2016, with two optional five-year extensions at the Oakland
County Parks and Recreation Commission's sole discretion.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board's
Chairperson, or his designee, to sign the agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
OAKLAND COUNTY PARKS AND RECREATION CONFERENCE CENTER CONTRACTS
2014 Actuals and 2015 - 2020 Estimated Projections
FINANCIAL ANALYSIS AND COST RECOVERY PERCENTAGES
KATHERINE'S CATERING
1 Gross Sales are projected to grow by approximately 7% on Banquets and 1% in the Grill Room each year after 2016. Figures provided by vendor.
2 Food and Beverage Fee and Equipment Fee is waived in year 1 of the contract (2016).
3 Food and Beverage Fee and Equipment Fee is waived in year 2 of the contract (2017), only if sales do not reach the projected $1.2 million mark.
4 Food and Beverage Fee is 3% of the total gross sales annually.
5 Utilities are reimbursed in full each year, future estimated amounts are based on 2% annual increase over 2014 actuals.
6 Equipment Fee starts at $10,000 in 2017 and goes up 3% annually. This is a new revenue item for new contracts starting in 2016.
7 Total projected expenses are future estimates based on 2% annual increase over 2014 actuals.
8 Depreciation amounts are accurate as no major CIP projects have been completed recently at these facilities.
9 Modified net is the amount of expenses without depreciation.
10 Modified % is the cost recovery if depreciation is not included.
OAK MANAGEMENT
1 Gross Sales are projected to grow by approximately 2-5% each year after 2016. Figures provided by vendor.
2 Food and Beverage Fee includes a fixed rate ($65,000 for Addison and $50,000 for Glen) that goes up 3% annually after 2016.
3 Food and Beverage Fee also includes a tiered payment structure for total gross sales after the first $1.5 million annually.
4 Utilities are reimbursed in full each year, future estimated amounts are based on 2% annual increase over 2014 actuals.
5 Equipment Fee starts at $10,000 in 2016 and goes up 3% annually. This is a new revenue item for new contracts starting in 2016.
6 Total projected expenses are future estimates based on 2% annual increase over 2014 actuals.
7 Depreciation amounts are tentative and subject to increase as major CIP projects have recently been completed at these facilities.
8 Modified net is the amount of expenses without depreciation.
9 Modified % is the cost recovery if depreciation is not included.
0
OAKLAND COUNTY PARKS AND RECREATION CONFERENCE CENTER CONTRACTS
2014 Actuals and 2015 - 2020 Estimated Projections
FINANCIAL ANALYSIS AND COST RECOVERY PERCENTAGES
KA THERI NE'S CATERING
LOCATION
GROSS SALES FOOD & BEV FEE UTILITIES EQUIP MAINT FEE • PROJECTED COST RECOVERY ANALYSIS
PER LOCATION PER LOCATION PER LOCATION PER LOCATION • RECOVERY % DEPRECIATION DEP. % MODIFIED NET MODIFIED %
2014
Lyon Oaks
$
721,221.00
$
111,789.26
$
93,695.96
$
• •
.:
49%
$
86,266.00
38%
$
140,205.00
80%
2015
Lyon Oaks
$
700,000.00
$
108,500.00
$
95,569.88
$
• : • • • •231,000.42
• •
47%
$
86,400.00
37%
$
144,600.42
75%
2016
Lyon Oaks
$
688,679.00
waived
$
97,481.28
waived
•
41%
$
86,300.00
37%
$
149,320.43
65%
2017
Lyon Oaks
$
726,698.00
$
21,800.94
$
99,430.90
$
10,000.00 $
131,231.84
$ 240,332.84•
• • • • •
55%
$
86,300.00
36%
$
154,032.84
85%
2018
Lyon Oaks
$
767,276.00
$
23,018.28
$
101,419.52
$
10,300.00 $
134,737.80(110,401.69)
55%
$
86,300.00
35%
$
158,839.49
85%
2019
Lyon Oaks
$
810,591.00
$
24,317.73
$
103,447.91
$
10,609.00 $
138,374.64
$ 250,042.28..
55%
$
86,300.00
35%
$
163,742.28
85%
2020
Lyon Oaks
$
856,836.00
$
25,705.08
$
105,516.87
$
10,927.27 $
142,149.22
$ 255,043.13'
•
56%
$
86,300.00
34%
$
168,743.13
84%
GROSS SALES
FOOD & BEV FEE
UTILITIES
EQUIP
MAINT FEE
TOTAL " PROJECTED
COST RECOVERY
ANALYSIS
YEAR
LOCATION
PER LOCATIO
PER LOCATION
PER LOCATION
PER LOCATION
•
RECOVERY %
DEPRECIATION
DEP. %
MODIFIED NET
MODIFIED %
2014
White Lake Oaks
$
486,971.00
$
56,001.67
$
56,825.50
$
-$
56,001.67
$ 190,381.00
29%
$
79,800.00
42%
$
110,581.00
51%
2015
White Lake Oaks
$
478,279.00
$
55,002.09
$
57,962.01
$
-$
55,002.09
(139,186.54)
28%
$
79,900.00
41%
$
114,288.62
48%
2016
White Lake Oaks
$
438,679.00
waived
$
59,121.25
waived $
59,121.25
$ 198,072.3930%
$
79,800.00
40%
$
118,272.39
50%
2017
White Lake Oaks
$
465,519.00
$
13,965.57
$
60,303.68
$
10,000.00 $
84,269.25
$ 202,033.84.
•
42%
$
79,800.00
39%
$
122,233.84
69%
2018
White Lake Oaks
$
494,420.00
$
14,832.60
$
61,509.75
$
10,300.00
.64
•. •
42%
$
79,800.00
39%
$
126,274.52
69%
2019
White Lake Oaks
$
525,557.00
$
15,766.71
$
62,739.94
$
10,609.00 $
89,115.65
$ 210,196.01•:•
42%
$
79,800.00
38%
$
130,396.01
68%
2020
White Lake Oaks
$
559,097.00
$
16,772.91
$
63,994.74
$
10,927.27
. •214,399.93
43%
$
79,800.00
37%
$
134,599.93
68%
OAK MANAGEMENT
I
ROSS SALES
FOOD & BEV FEE
UTILITIES
EQUIP
MAINT FEE
• " • •
COST RECOVERY
ANALYSIS
YEAR
LOCATION
dkER LOCATION
PER LOCATION
PER LOCATION
PER LOCATION
• RECOVERY %
DEPRECIATION
DEP. %
MODIFIED NET
MODIFIED %
2014
Addison Oaks
$
1,270,000.00
$
120,650.00
$
54,441.00
$
-120,650.00
264,930.00 (144,280.00) 46%
$
24,983.00
9%
$
239,947.00
50%
2015
Addison Oaks
$
1,365,000.00
$
129,675.00
$
55,529.82
$
-
• •270,228.60 (140,553.60) 48%
$
25,100.00
9%
$
245,128.60
53%
2016
Addison Oaks
$
1:750:000:00
$
77,500.00
$
56,640.42
$
10,000.00
052%
$
59,200.00
21%
$
216,433.17
67%
2017
Addison Oaks
$
1 70000 0
$
$
80,650.00
80,650.00
$
$
57,773.22
57,773.22
$
10,300.00 $
10,300.00
148,723.22 $ 281,145.84 $ (132,422.61) 53%
53%
$
59,200.00
59,200.00
21%
21%
$
$
221,945.84
221,945.84
67%
67%
2018
2018
Addison Oaks
Addison Oaks
$
$
1,860,000.00
1,860pOOO.00
$
$
88pO58.50
88,058.50
$
$
58,928.69
58,928.69
$
10,609.00 $
10,609.00
• . 55%
157,596.19 286,768.75 $ (129,172.56) 55%
$
59,200.00
59,200.00
21%
21%
$
$
227,568.75
227,568.75
69%
69%
2019
2019
Addison Oaks
Addison Oaks
$
$
1,950,000.00
1,950,000.00
$
$
95,527.26
95,527.26
$
$
60,107.26
60,107.26
$
$
10,927.27 $
10,927.27
.. • 57%
166,561.79 292,504.13 $ (125,942.34) 57%
$
59,200.00
59,200.00
20%
20%
$
$
233,304.13
233,304.13
71%
71%
2020
2020
Addison Oaks
Addison Oaks
$
$
2p040p000.0
2,040,000.00
$
103,458.07
$
61,309.41
$
11,255.09
059%
$
59,200.00
20%
$
239,154.21
74%
GROSS SALES
FOOD & BEV FEE
UTILITIES
EQUIP MAINT FEE
• " PROJECTEDCOST
RECOVERY ANALYSIS
YEAR
LOCATION
PER LOCATIO
PER LOCATION
PER LOCATION
PER LOCATION
• RECOVERY %
DEPRECIATION
DEP. %
MODIFIED NET
MODIFIED
2014
Glen Oaks
$
1,075,000.00
$
172,000.00
$
69,499.00
$
-172,000.00
191,042.00 (19,042.00) 90%
$ 54,655.00
29%
$
136,387.00
126%
2015
Glen Oaks
$
1,250,000.00
$
200,000.00
$
70,888.98
$
• • • • • • • 194,862.84 $ 5,137.16 103%
$ 54,500.00
28%
$
140,362.84
142%
2016
Glen Oaks
$
1,550,000.00
$
52,500.00
$
72,306.76
$
10,000.00
: • . . • • 68%
$ 54,700.00
28%
$
144,060.10
94%
2017
Glen Oaks
$
1,941,000.00
$
75,190.00
$
73,752.89
$
10,300.00 $
159,242.89 $ 202,735.30 79%
$ 54,700.00
27%
$
148,035.30
108%
2018
Glen Oaks
$
2,029,000.00
$
82,575.00
$
75,227.95
$
10,609.00 $
168,411.95 $ 206,790.00 • 81%
$ 54,700.00
26%
$
152,090.00
111%
2019
Glen Oaks
$
2,087,000.00
$
88,226.35
$
76,732.51
$
10,927.27
::. : • • 83%
$ 54,700.00
26%
$
156,225.80
113%
2020
Glen Oaks
$
2,145,000.00
$
93,925.44
$
78,267.16
$
11,255.09
85%
$ 54,700.00
25%
$
160,444.32
114%
As of April 22, 2015
10
Katherine's Catering Projected Revenue and Expenses - Lyon Oaks
$300,000.00
$250,000.00 --- - -- -- ----
$200,000.00
$150,000.00
$100,000.00
$50,000.00
2014 2015 2016 2017 2018 2019 2020
REVENUES EXPENSES
11
90%
80%
70%
60%
50% -
40%
30% -
20%
10%
0%
2014
Katherine's Catering Cost Recovery Percentages- Lyon Oaks
2015
2016 2017 2018
■ RECOVERY % ■ DEP. % ■ MODIFIED %
2019
2020
12
$250,000.00
$200,000.00
$150,000.00
$100,000.00
$50,000.00
Katherine's Catering Projected Revenue and Expenses - White Lake Oaks
2014 2015 2016 2017 2018 2019 2020
REVENUES Historical Net after Utilities EXPENSES
13
Katherine's Catering Cost Recovery Percentages- White Lake Oaks
80%
70%
60%
50% MT -
40%
30% - m i - -
20 %
10%
2014 2015 2016 2017 2018 2019 2020
■ RECOVERY % ■ DEP. % ■ MODIFIED %
14
$350,OOO.00 Oak Management Projected Revenueand Expenses -Addison Oaks
$300,000.00
$250,000.00
$200,000.00
$150,000.00
$100,000.00
$50,000.00
2014 2015
2016 2017
2018
--REVENUES --�EXPENSES
2019 2020
15
80
70%
60% -
50
40
30
20
10%
0%
Oak Managment Cost Recovery Percentages- Addison Oaks
i
2014 2015
2016 2017
■ RECOVERY% ■ DEP. % ■ MODIFIED
2018
2019
2020
16
$200,00o.00
$150,000.00
$100,000.00
$50, 000.00
M
e Oak Management Projected Revenue and Expenses -Glen Oaks
2014 2015
2016 2017
2018 Z019
--REVENUES "EXPENSES 2020
17
160%
140%
120%
100%
80%
60%
40%
20%
0%
2014
Oak Managment Cost Recovery Percentages- Glen Oaks
2015 2016 2017 2018
■ RECOVERY % ■ DEP. % ■ MODIFIED %
1111
2019 2020
18
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 29, 2015
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Submitted: April 23, 2015
Subject: FY 2016-2018 Budget Overview/Process
INTRODUCTION AND HISTORY
AGENDA ITEM NO, G C--1
ADMINISTRATION
Fiscal Services Coordinator Jeff Phelps and I will provide the Commission with an overview of the
FY 2016-2018 Oakland County Parks and Recreation Budget, including the schedule and the process.
The enclosed documents are for your review as part of the FY 2016-2018 Proposed Budget
Presentation. We encourage the Commission's review and participation.
We will be preparing Budget 101 Orientation Manuals for each Commission Member and will have
them ready for distribution at the Commission meeting on Wednesday. It is our hope that this manual
could be used to assist the Commission through the OCPR Budget process.
If you have any questions please do not hesitate to contact the Presenter ahead of time or ask your
questions during the Budget workshop sessions.
19
J Fhi.Sc:-`.z
2i
COUNTY M I C H I G A N.
MANAGEMENT & BUDGET
April 14, 2015
Mr. Gerald A. Fisher, Chairman
Parks & Recreation Commission
Bldg. #97 West
2800 Watkins Lake Road
Waterford, MI 48328
Dear Mr. Fisher:
OAKLAND COUNTY EXECUTIVE L. BROOKS PATTERSON
-Equalization Division
(248) 858-0740 1 equal@oakgov.eorn
Enclosed herewith please find a copy of the Oakland County 2015 Tax Rate Request Form L-4029.
This form, filed annually, is required for all taxing jurisdictions within the county. As part of our function
at Oakland County Equalization we calculate the annual millage reduction fractions required by the
"Headlee" Amendment (MCL 211.34d) for all taxing jurisdictions for use by each in the completion of
this form.
Oakland County millages are subject to a "Headlee" Rollback for tax year 2015, as noted in Column 6,
and used in the calculations of 2015 millage rates. When the "Headlee" Rollback of 0.9983 is applied to
the Oakland County Parks and Recreation millage rate the maximum allowable rate is reduced from
0.2415 to 0.2410.
Please be advised that. on Thursday, April 30, 2015 the Oakland County Operating and Parks and
Recreation millages will be presented to the Finance Committee for their approval. Should you have .
any questions related to this matter, please do not hesitate to contact me at 248.858-0760.
Sincerely,
1
1 4
D vid , Hieber, Manager
Oakland County Equalization
1,5 L-4029 P&R OC.docx
Enclosure
cc Michael Gingeli, Chariperson O.C. Board of Commissioners
cc J, David VanderVeen, Vice -Chairman Parks & Recreation Commission
250 Elizabeth Lake Road, Ste. 1000 W 1 Oakland Pointe Office Building I Pontiac, MI 483411 Fax (248) 858-2074 1 oakgov.com 20
ORIGINAL TO: County Clerk(s)
Michigan Department of Treasury COPY TO: Equalization Department(s) L-4029
614 (Rev. 4/08) COPY TO: Each township or city clerk
2015 Tax Hate Request (This form must be completed and submitted on or before September 30, 2015)
MILLAGE REQUEST REPORT TO COUNTY BOARD OF COMMISSIONERS Carefully read the instructions on page 2.
This form is issued under authority of MCI -Sections 211,24e, 211,34 and 211.34d. Filing is mandatory; Penalty applies.
County 2015 Taxable Value of ALL Properties in the Unit as of 5-27-15,
OAKLAND 51,803,169,207
Local Government Unit For LOCAL School Districts: 2015 Taxable Value excluding Principal Residence, Qualified Agricultural, Qualified Forest, Industrial
OAKLAND COUNTY Personal and Commercial Personal Properties if a millage is levied against them.
You must complete this form for each unit of government for which a property tax is levied. Penalty for non -filing is provided under MCL Sec 211.119.
The following tax rates have been authorized for levy on the 2015 tax roll.
(8)
(5)•'
(s)
(7)
Sec 211,34
(4)
2014
2015
2015
Truth in
(10)
(11)
Original
Millage Rate
Current Year
Millage Rate
Assessing or
(9)
Millage
Millage
(12)
Millage
Permanently
"Headlee"
Permanently
Equalization
Maximum
Requested
Requested
Expiration
(2)
(3)
Authorized
Reduced by
Millage
Reduced by
Millage
Allowable
to be
to be
Date of
(1) Purpose of
Date of
by Election,
MCL 211.34d
Reduction
MCL 211.34d
Rollback
Millage
Levied
Levied
Millage
Source Millage
Election
Charter, etc.
"Headlee"
Fraction
"Headlee"
Fraction
Levy'
July 1
Dec. 1
Authorized
Voted Operating
08/08/78
5.2600
4.2240
0.9983
4.2168
1.0000
4.2168
4.0900
Voted Parks & Rec
08/03/10
0,2415
0.2415
0.9983
0.2410
1.0000
0.2410
0.2410
12/31/2021
Prepared by ITelephcne Number ITitle of Preparer
CERTIFICATION: As the representatives for the local government unit named above, we certify that these requested tax levy rates have been
reduced, if necessary to comply with the state constitution (Article 9, Section 31), and that the requested levy rates have also been reduced, if
necessary, to comply with MCL Sections 211,24e, 211.34 and, for LOCAL school districts which levy a Supplemental (Hold Harmless) Millage,
380.1211(3).
❑ Clerk Signature Print Namo Date
❑ Secretary
❑ Chairperson (Signature Print Name Date
❑ President
"Under Truth in Taxation, MCL Section 211.24e, the governing body may decide to levy a rate which will not exceed the maximum authorized
rate allowed in column 9. The requirements of MCL 211.24e must be met prior to levying an operating levy which is larger than the base tax rate
but not larger than the rate in column 8.
** IMPORTANT: See instructions on page 2 regarding where to find the millage rate used in column (5)
Date
i4(re�lS��R41i 4)�ti1�tUsg<7tily�GoitiNiIfi�giieS?i)ig_;;
1litiilige Y# b�ler!it;d See:5EC f3ull,�titt 2: itf:20U8:4ur:;:::
Total School District Operating
Rates to be Levied (HH/Supp
and NH Oper ONLY) Rate
For Principal Residence, Qualified
Ag, Qualified Forest and Industrial
Personal
For Commercial Personal
For all Other I
21
Parks and Recreation Commission
Oakland County Property Tax Values
Impact of Headlee Rollback update of April 14, 2015
Parks and Recreation Propety Tax Revenue
Parks and
Percentage of
Anticipated
County
Recreation
Taxable Value
Property Tax
Property
Headlee
Fiscal
Applicable
Taxable
Percentage Change
Amount Amended/Adopted
Received
Tax Revenue
Rollback
Year
Fiscal Year
Value
From Previous Year
Millage
MRF Max Levy (B)' (H) /1000 Budget Actual
ML L
(95%) ` (H)
Impact
FY2014
FY2015
$
49,960,199,257
0.25
1.00000 0.25 0.2415 $ 12,065,388 $ 11,440,000 $ 11,533,559.88
95.59%
FY2015
FY2016
$
51,803,169,207
3.6889%
0.25
0.99202 0,248005 0.241 $ 12,484,564 $ 11,672,000
$ 11,861,000
$ (25,902)
FY2016
FY2017
$
54,000,000,000
4.2407%
0.248005
0.99507 0.2467823 0.241 $ 13,014,000 $ 12,022,000
$ 12,364,000
FY2017
FY2018
$
56,700,000,000
5,0000%
0.246782
0.99221 0.244860 0.241 $ 13,664,700 $ 12,413,000
$ 12,982,000
22
Parks and Recreation Commission
Capital Improvement Projects Completed in FY2014 - Budget to Actual Comparison
Project
Original
Amended
Project Number
Type
Project Description
Budget
Budget
Total Expenses
100000001102
PKIMP
CAT Asphalt Curb Parking Lot
$
65,016.00
$
65,016.00
$
26,552.26
100000001103
PBLDG
CAT Rstrm-Concessn-StorageBldg
$
520,008.00
$
739,240.36
$
716,100.46
100000001330
PKIMP
CAT Play Structure 1-5 yrs old
$
22,925.00
$
62,465.97
$
63,664.44
100000001481
PKIMP
CAT Site Development -Phase 1
$
260,500.00
$
354,356.29
$
387,823.28
100000001482
PBLDG
CAT Pavilion -Play Area
$
72,485.00
$
112,463.20
$
97,747.92
100000001483
PKIMP
CAT Play Structure 6-12yrs old
$
112.735.00
$
124,931.95
$
106,243.75
100000001736
PBLDG
ADD Addison Oaks Yurt 1
$
21,080.00
$
48,QB0.00
$
52,693.85
100000001737
PBLDG
ADD Addison Oaks Yurt 2
$
21,208.00
$
48,208.00
$
52,509.96
100000001738
PBLDG
GRV Groveland Oaks Yurt 1
$
21,208.00
S
26,208.00
$
33,430,43
100000001739
PBLDG
GRV Groveland Oaks Yurt 2
$
21,208.00
$
26,208.00
$
33,918.22
100000001754
PKIMP
RDD Pavilion Shade Structures
$
27,000.00
$
27,000.00
$
21,358.55
100000001755
PKIMP
SAC Bleacher Replacement
$
140,000.00
$
600,000.00
$
558,352,18
100000001790
PBLDG
SPG Starter Shack
$
75,000,00
$
75,000.00
$
61,937.25
100000001816
PKIMP
ADD Electronic Entr Gate Sys
$
25,000.00
$
25,000.00
$
21,311.88
100000001817
PKIMP
GRV Electronic Entr Gate Sys
$
40,000.00
$
40,000.00
$
26,580.65
100000001834
PKIMP
IND Play Lot Beach Main
$
153,942.00
$
153,942.00
$
153,942.00
100000001835
PKIMP
IND Play Lot Beach Satellite
$
42,389.00
$
42,389.00
$
42,389.00
100000001840
PKIMP
WCM Fans
$
16,000.00
$
16,000.00
$
16,408.77
100000001843
PBLDG
ADD Concession Ext Renovations
$
50,000.00
$
50,000.00
$
39,869.19
100000001917
PKIMP
GRV Beach Improv and Dredge
$
15,000,00
$
15,000.00
$
12,691.00
100000002000
PKIMP
WTR Greenhouse Roofing
$
19,000.00
$
19,000.00
$
18,598,27
$
1,741,704.00
$
2,670,508.77
$
2,644,123.31
Balance - Favf(UnfavJ
$ 38,463.74
$ 23,139.90
$ (1,19B.47)
$ (33,466.99)
$ 14,715,28
$ 18,688,20
$ (4,613.85)
$ (4,301.96)
$ (7,222.43)
$ (7,710.22)
$ 5,641,45
$ 41,647.82
$ 13,062.75
$ 3,688.12
$ 13,419.35
$ (408.77)
$ 10,130.81
$ 2,309.00
$ 401.73
$ 126,386.46
Prepared by Fiscal Services Division 121212014 C:\UserslPhelpsilDocumentsl$DatalParks and RecreationlClPlMonthly Report120151FY2015 CIP Monthly Report. xlsx 23
Parks and Recreation Commission
Capital Improvement Projects Completed in FY2015 as of April 22, 2015
Budget to Actual Comparison
Original
Amended
Projects Closed in FY2015
Budget
Budget
100000000867
ORN Pavilion -Dog Park
$
130,000
$
251,261
100000001114
RSE Trail Development
$
389,S00
$
389,500
100000001115
RSE Boardwalks -Docks -Overlooks
$
342,000
$
342,000
100000001331
HGH Trail Development -Phase 1
$
284,200
$
284,200
100000001332
HGH Boardwalks -Docks -Overlooks
$
64,000
$
64,000
100000001335
LYP Boardwalks -Docks -Overlooks
$
80,000
$
80,000
100000001336
RWP Connector Trails
$
397,122
$
397,122
100000001751
GRV Restroom/Shower Section C
$
613,97S
$
613,975
100000001752
HGH Parking Lot - Central
$
144,252
$
178,847
100000001753
LYP Pavilion Small Dog Park
$
40,000
$
40,000
100000001807
GLC HVAC Replacement
$
290,939
$
290,939
100000001819
SAC Ellis Barn Improvements
$
643,056
$
643,056
100000001825
GLC Interior Renovations
$
577,404
$
577,404
100000001826
ACC Interior Renovations
$
450,000
$
450,000
100000001847
GLG Irrigation Pond Dredging
$
296,000
$
296,000
100000001881
ACC Roof Replacement
$
799,295
$
799,29S
100000001967
GRV Roadway Putt Putt Light
$
22,500
$
22,500
100000002007
ADD Asphalt Trail
$
43,000
$
43,000
100000002009
ADD Concrete Sidewalks
$
18,500
$
18,500
100000002011
IND Play Lot Twin Chimneys
$
39,000
$
39,000
100000002012
GRV Play Lot Concession
$
250,000
$
250,000
10000000202E
RDP Removable Raised Flooring
$
45,355
$
45,355
100000002096
ACC Entrance Drive Replacement
$
139,384
$
139,384
$
6,099,482
$
6,255,333
Total
Expenses
$ 251,463
$ 130,309
$ 231,921
$ 135,206
$ 49,926
$ 76,850
$ 362,987
$ 590,190
$ 182,165
$ 28,254
$ 263,445
$ 591,988
$ 463,681
$ 571,917
$ 292,839
$ 657,232
$ 19,311
$ 38,216
$ 18,210
$ 36,012
$ 247,451
$ 41,210
$ 92,24S
$ S,373,028
24
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
APRIL 29, 2015 AGENDA ITEM NO. 6 C 2 & 3
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Submitted: April 7, 2015
Subject: GENERAL APPROVAL — FY2016-2026 PROPOSED Capital Improvement Program (CIP) & Maintenance
Management Plans —
(1) CIP Project Budget
(2) Maintenance Project Budget
(3) 10 Year Forecasts
EXECUTIVE SUMMARY
1. In an effort to continue to maintain, improve and manage over 230 park facilities, buildings and structures within the
13 Oakland County Parks, staff continues to improve the identification and forecasting of both capital and
maintenance projects. Of the Proposed FY2016 CIP/Maintenance Management Plan Projects, the proposed projects
represent a 63.4% reinvestment into existing fixed assets and 36.6% investment in new assets. Of the new assets,
91,2% is the proposed new investment for the Independence Oaks Connector Trail. It is anticipated to be split equally
between Independence Township and OCPRC ($600,000 each).
2. Funds Requested:
1. Proposed FY2016 CIP Management Plan = $2,057,635
2. Proposed FY2016 Maintenance Management Plan = $ 800,000
3. Total Investment = $2,857,635
3. Of the estimated $89,840,149 in current replacement value (CRV) of park capital assets', these management plans
represent a 1.8% reinvestment.
1. According to both the "National Research Council — Building Research Committee", and the "Association of
Physical Plant Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009,
Harvey Kaiser", an estimated 2% - 4% reinvestment (capital renewal) of the current replacement value of
facilities is recommended.
2. 4%-5% is documented in the 2008 OCPRC Strategic Plan facilitated by PROS Consulting from their planning
and consulting experiences across the country.
PLANNING OVERVIEW
1. Refer to planning review (Appendix A, Page 75-79) for detailed planning information relative to management
plans.
1. Capital/Maintenance Management Plan
a) Initial budget history:
3. Completed as part of the Annual Budget Review Process
4, Began forecasting 15 years in FY2010
5. Modified the 15 year forecast to a 10 year forecast in FY2015, to align with various park planning efforts.
' Reference; OCPRC Industrial Appraisal Company — Insurance Summary Report, dated 9-30-2010.
25
Page 2
EMEMNIM
b) FY2016 Capital Improvement Program Budget
(Refer to Attached CIP Management Plan, Page 13
1. 28 Proposed Projects
$
2,057,635.00
a. Design/Engineering Projects (12)
$
313,000,00
b. Construction Projects (12)
$
1,419,635.00
C. Replacement Programs (4)
$
325,000.00
2. In -Progress Projects (Carry-over)
$
1,656,314.00 (Estimated 4-3-2015)
c) FY2016 Maintenance Program Budget (Refer to Attached Maintenance Management Plan, Page 61
1. 13 Proposed Projects/Programs
$
800,000.003
a. Design/Engineering (0)
$
0.00
b. Construction Maintenance Projects (2)
$
30,000.00
C. Maintenance Programs (5)
$
370,000,00
d. Natural Resource Programs (1)
$
400,000,00
d) FY2016 — 2026 Capital Improvement Program 10 Year
Forecast (Refer to Attached CIP Forecast, Pages 43-60
e) FY2016 — 2026 Maintenance Program — 10 Year Forecast (Refer to Attached Maintenance Forecast, Pages 71-74
PROJECT OVERVIEW
1. FY 2016 — 10 Year CIP & Maintenance Management Plans(Need):
1. Management Plan and Forecast purpose:
a) In an effort to continue to improve, maintain and manage over 230 park facilities, buildings and structures within
the 13 Oakland County Parks, staff continues to improve the identification and forecasting of both capital and
maintenance projects.
b) These management plans are based on master plans, public surveys and staff recommendations.
2. Considerations:
a) Implementing and aligning fiscal practices with the County's Fiscal Services and Management/Budget
Departments
b) Defining, clarifying and improving commission approval processes.
c) Staff's typical project budgeting philosophy includes;
1. Design/Engineering completed during Fiscal Year 1
2. Construction/installation completed during Fiscal Year 2+
3. Capital and Maintenance Management Programs:
a) Capital Management Programs
1. Pavement replacement
2. Roofing replacement
a. Removed from FY2016, due to the completion of a Roofing Management Plan that identifies, priorities,
forecast and schedule all individual roof replacements.
3. Building Equipment Replacement
a. Aka; Heating, ventilation and air-conditioning (HVAC) equipment replacement
4. Fence Line Replacement
b) Maintenance Programs
1. Pavement Maintenance/Repair
2. Carpet/flooring repair/replacement
3. Interior/exterior painting
4. Window/door replacement
5. Natural resources
6. ADA Transition Plan
2. Design/Engineering Consultants & Construction Managers
1. Prime design consultants — Not applicable
2. Construction manager— Staff utilized both George W. Auch and Frank Rewold & Son's to review projects initial
scope of work and assist staff in validating the initial construction budget.
2 Upon Commission Approval on September 8, 2015, 'Proposed' projects will become `Active' staff projects that will follow
typical commission approval procedures.
3 This amount is budgeted under the Facilities Maintenance (FM) budget center, #730789 General Program
Administration.
26
Page 3
a) Design/engineering is based upon 10% of identified construction budget.
b) Final design program is verified during the Conceptual Design Development Phase, resulting in a refined project
budget representing total project costs, including design/engineering, permits, fees construction, etc.
3. Previous discussions/agenda dates
1. Commission Budget Workshop — TBD
2. Conceptual Review & Approval — TBD
4, Funding considerations
1. Typically the Project Status of `Pending' within the proposed fiscal year, indicates that the project is budgeted
however not authorized for completion until a grant, partner or sponsorship agreement has been approved.
2. Staff continues to explore alternative funding opportunities, as applicable to all projects.
3, For efficiency, staff utilizes existing county contracts for design/engineering of construction and maintenance
projects, when these design/engineering fees are under the following amounts;
a) Design/Engineering & Construction - $50,000
b) Existing contracts with our construction managers are utilized when projects are over the $50,000.
c) Any DesignlEngineering or Construction project over $100,000 requires commission approval.
4. If a project budget is validated during the Conceptual design process and is conceptually over the originally
approved fiscal year budget, the source of additional funds is allocated from the Net -Position Unrestricted Funds.
a) This requires commission approval.
Project Timeline:
1. Annual Review Meetings with Park Staff
2. Update Project Database
3. Administrative Review
4. Commission Budget Workshop
5. Conceptual Commission Approval
6. Final Commission Approval
ATTACHMENTS
August/September/October 2014
November 2014 thru February 2015
February/March 2015
April 2015
August 2015
September 2015
1. Attachment A — FY2016 CIP & Maintenance Management Plans and 10 Year Forecasts
27
PROPOSED
FY2016 CAPITAL IMPROVEMENT PROGRAM/MAINTENANCE
MANAGEMENT PLANS AND 10 YEAR FORECASTS
LODI-11-01"vMlviT 1' i DE•Y•`�-�1]L I
WEDNESDAY, APRIL 29, 2015 @ 2:OOPM
29
MANAGEMENT PLANS AND 10 YEAR FORECASTS
Table of Contents
General Information
• Sum ma ry (Copy of 05/12/15 Commission Memo)
• Definitions Pages 4-7
• Commission Approval Work Flow Diagram Page 9
• Internal Program Approval Work Flow Diagram (Prelim) Page 10
• Budget Center Abbreviations Page 11
• Unit Descriptions Page 12
FY2015 CIP Management Plan TAB
• Proposed* CIP Projects (listed by project type) (to be listed in final report)
• Proposed* CIP Projects (listed by priority Category) Page 13
• Proposed* CIP Scope Reports Pages 15-42
• In -Progress CIP Projects (to be Listed in Final report)
• 10 Year CIP Project Forecast Pages 43-60
FY2015 Maintenance Management Plan TAB
• Proposed* Maintenance Projects (listed by project type) (to be listed in final report)
• Proposed* Maintenance Projects (listed by priority category) Page 61
• Proposed* Maintenance Scope Reports Pages 63-70
• In -Progress Maintenance Projects (to be listed in Final Report)
• 10 Year Maintenance Project Forecast Pages 71-74
Appendix A
• Planning Review— FY2016 CIP/Maintenance Management Plans Page 75-79
*Upon commission approval on September 8, 2015'Proposed' projects become 'Active' staff
projects.
3 30
MANAGEMENT PLANS AND 10 YEAR FORECASTS
Definitions
Capital Improvement Program (CIP) — Management Plan & 10 - Year Forecast:
The CIP Management Plan & 10 - Year Forecast includes specific cost center projects that are over an investment
of $5,000 that extends the life/replaces an existing facility or creates a new facility, including the following CIP
replacement programs:
• Roofing Management Program (FY2016 = $0)
o Phased replacement program of 230+ park -wide roofing systems, including asphalt shingles,
EPDM Membrane, composite and other roofing types.
■ Proposed for FY2016 and with the completion of the Roofing Management Program
Analysis by Facilities Planning & Engineering in early January, 2015, individual facility
roofs are prioritized and forecast within the management plan, rather than budgeting
an annual lump sum amount. (Please refer to Project #16)
• ADA Transition Program (FY2016 = $150,000)
o Program includes individual budget center projects focusing on the recommended priorities
established by the Department of Justice (DOJ).
o Includes the continued implementation of the 2003 ADA Transition Plan and identified
replacement projects, as well as additional recommendations by the staff ADA Transition
Committee.
o Previously budgeted as a Maintenance & Operations Program.
• Pavement Management Program (FY2016 = $300,000)
o Phased replacement program of one million plus square yards of various paving materials
including asphalt, concrete and paver units, focusing on vehicle circulation/parking and
pedestrian routes to the various facilities.
• Building Equipment Replacement Program (FY2016 = $50,000)
o Phased replacement program of more than 500 various heating, ventilation and air conditioning
systems such as furnaces, boilers, hot water heaters, softeners etc.
• Fence Line Replacement Program (FY2016 = $150,000)
o Phased replacement program for more than 320,000 lineal feet (60 miles) of various perimeter
and interior fencing types for recreational security, safety and potential encroachments.
4 31
MANAGEMENT PLANS AND 10 YEAR FORECASTS
Definitions
Maintenance Management Plan & 10 - Year Forecast:
The Maintenance Management Plan & 10 - Year Forecast includes maintenance projects exceeding $5000 on
either an individual cost center basis, or a park -wide cumulative total. This management plan is budgeted within
the Facilities Maintenance — Maintenance & Operating Budget, Line Item #730789 — General Program
Administration (NEED TO CONFIRM).
Routine maintenance categories have been identified by staff to be completed together as one annual effort for
management efficiencies, cost reductions due to project consolidation, routine life cycle and maintenance
standards. These categories do not include minor maintenance due to vandalism, damage or emergency repairs
and may be completed by OCPR Staff if resources are available. These categories assist with the establishment of a
traceable, routine standard of maintenance for forecasting a replacement fiscal year.
The maintenance management plan categories are as follows:
■ Pavement Maintenance
o Program includes individual budget center projects that are approximately $1,500 and above
o Includes cutting, patching, grinding, sealcoating or crack sealing various pavements including
parking lots, curbs, sidewalks, pathways, pool decks
o Portions, if not all of the program, may be coordinated through existing Facilities Planning &
Engineering Department (General Fund Staff).
• Carpet/Flooring Replacements
o Program includes individual budget center projects that are approximately $1,000 and above
o Includes all interior and exterior flooring types including carpeting, vinyl tile and ceramic tile
■ Window/Door Replacements
o Program includes individual budget center projects that are approximately $1,000 and above
based on park -wide standards for various park facilities.
o Includes all interior and exterior window and door types, including decorative doors, utility
doors, overhead doors and hardware replacement.
■ Exterior/Interior Painting/Coatings
o Program includes individual budget center projects that are approximately $2,500 and above.
o Includes the interior/exterior of all building and park components, including signs and
playgrounds based on standard facility or park colors
0 Includes all surfaces requiring painting, staining or other coatings as applicable
■ Forestry (Tree) Program
o Program includes installation, removal & replacement of trees within individual budget centers
that are approximately $1,000 and above
o Program focuses on approximately 2,200 acres of developed park land and buffer areas.
o May include the installation of trees within our natural areas.
• Natural Resource Management
o Program includes individual budget center projects that are approximately $500 and above.
o Includes all natural resource projects and programs, including prescribed burns, wildlife and
vegetation management, monitoring and aerial surveys
5 32
MANAGEMENT PLANS AND 10 YEAR FORECASTS
Definitions
Project Priority Category Definitions:
Each project is assigned an initial priority category. The primary purpose of these categories is to establish and
communicate each project's importance for budgetary approval purposes. Additionally, these priority categories
assist management to assign Active projects as explained below and create project schedules, which are regularly
reported to the commission. The priority levels are as follows:
• Priority Category #1— Health and Safety:
o Completion of a project is important to protect patrons and staff from physical injury or harm.
o Completion of a project is important to protect patrons and staff against the transmission of
biological disease.
• Priority Category #2 — Regulatory:
o Completion of a project is needed for compliance with local, state or federal laws, ordinances
and regulations.
o Completion of a project is needed for compliance with public or private sponsorship, or other
funding arrangements.
• Priority Category #3 — Customer Service — Revenue Generation:
o Completion of project may enhance annual revenue to a facility or budget center from patron
pay per use fees.
• Priority Category #4 — Customer Service — Efficiency and Operational Savings:
o Completion of project may decrease annual operational costs for facilities or budget centers.
• Priority Category #5 — Customer Service — Facility Enhancement:
o Completion of a project may clearly increase customer satisfaction or significantly enhance the
experience of patrons.
o Completion of a project may enhance the natural, aesthetic, structural quality or the useful life of
a facility.
6 33
MANAGEMENT PLANS AND 10 YEAR FORECASTS
Definitions
Project Status Definitions:
Since the budget process requires a snapshot of the current fiscal year expenses of the CIP budget, staff needed to
clearly identify what projects were being proposed for the following fiscal year. This was accomplished by
indicating the following status of each project.
• Active:
o New and/or previously forecasted projects that will become ACTIVE and managed according to
the Commission Approval Workflow once approved in the proposed funded fiscal year.
■ Active management of these projects typically will begin October 1s` of the proposed
fiscal year.
• Pending
o New and/or previously forecasted projects that are PENDING approval of funding sources from
grants, partnerships, sponsorships, etc. within the proposed funded fiscal year or future
unfunded fiscal years.
■ Commission approval is required for a pending project to become active.
• In -Progress
o Current projects, typically under contract, that contractual obligations or expenditures may
extend past October 1't of the proposed fiscal year.
7 34
35
COMMISSION APPROVAL WORKFLOW: CAPITAL & MAINTENANCE PROJECTS
STEP 1
STEP 2
STEP 3
STEP 4
..
CONCEPTUAL
k... �
DESIGN
INITIAL
CONCEPTUAL
PRESENTATION,
PROJECT $COPE
DESIGN
BUDGET
CONSTRUCTION
He BUDGET
ENGINEERING RFQ
CONFIRMATION &
DOCUMENTS
PROJECT
JUSTIFICATION
• Initial design &
Requires commission
Requires commission
Progress provided to
construction budget
approval IF:
approval IF:
commission by:
• Commission approval as
• Proposed design /
• Conceptual
• Commission
active or pending
engineering costs
construction cost is
Approval Schedule
project within the
are over $100,000
over $100,000
• Monthly/Quarterly
current fiscal year
• Design /
• Project is over
Report
budget
engineering is over
initial budget
• Executive officer's
budget
• Approved
report (EOR)
management plan is
adjusted
FISCAL YEAR ONE
STEP 5
CONSTRUCTION
IMPLEMENTATION
Requires commission
approval IF:
• Construction
contract is over
$100,000
• Contract is over
initial budget
FISCAL YEARS TWO & THREE
\
As of April 6, 2015
Page 1
9 36
i
31
PROGRAM APPROVAL WORKFLOW: PARK WIDE PROGRAMS
STEP 1
STEP 2
STEP 3
cee C
INITIAL PROJECT
PROJECT SCOPE PROJECT APPROVAL COMPLETION
& BUDGET
• Identify locations, units,
specifics to create scope
• Obtain proposals for
potential projects
• Approval of project
by FOM
• CIP Created
• Supervisor to
contact contractor
to begin project
• Inspectors assigned
to project to assist
in oversight
• Supervisors to
monitor project
• Regular updates
communicated to
Executive Officer
STEP 4 STEP S
PROJECT TRACKIN!
INVOICING & QUARTERLY
TRANSFERS
• Supervisor to
authorize & code all
Invoices
• Facilities
administrative
assistant to process
invoices
• Final authorization
by Chief
• Create project
tracking log
• Record invoices &
monitor project
balance
• Complete quarterly
transfer with fiscal
As of April 6, 2015 Page 1
10 37
MANAGEMENT PLANS AND 10 YEAR FORECASTS
FY2015 Park Department Abbreviations
OAKLAND COUNTY PARKS & RECREATION
FY2015 Fund 50800 Department 1 Program Chart
Abbrev.
I Dept. 1 Budget Center Description
Staff Lead
ADM
Administrative Services
Dan Stencil/Sue Wells
FSA
Fiscal Services - Administration
Gaia Piir
FSP
Fiscal Services - Parks & Rec
Holly Conforti
FSP
Fiscal Services - Parks & Rec
Holly Conforti
GLG
Glen Oaks Golf Course
Tom Hughes
LYG
Lyon Oaks Golf Course
Tom Hughes
RDG
Red Oaks Golf Course
Tom Hughes
SPG
S ringfield Oaks Golf Course
Me
Jim Dunleavy
WLG
Lake Oaks Golf Course
Tom Hughes
ACC
Addison Oaks Conference Center
Tom Hughes
GLC
Glen Oaks Conference Center
Tom Hughes
GRC
Groveland Oaks Concessions
Jim Dunleavy
LYC
Lyon Oaks Conference Center
Tom Hughes
RWC
Red Oaks Waterpark Concessions
Tom Hughes
SPC
Springfield Oaks Concession
Jim Dunleavy
WWC
Waterford Oaks Waterpark Concessions
Jim Dunleavy
WLC
White Lake Oaks Conference Center
Tom Hughes
WCM
(Oakland County Market
(Jim Dunleavy
ADD
Addison Oaks Park
Tom Hughes
GRV
Groveland Oaks Park
Jim Dunleavy
HGH
Highland Oaks Park
Jim Dunleavy
IND
Independence Oaks Park
Jim Dunleavy
LYP
Lyon Oaks Park
Tom Hughes
ORN
Orion Oaks Park
Jim Dunleavy
RDD
Red Oaks Dog Park
Tom Hughes
RDP
Red Oaks Park
Tom Hughes
RSE
Rose Oaks Park
Jim Dunleavy
SAC
Springfield Oaks Activity Center/Park
Jim Dunleavy
WTR
Waterford Oaks Activity Center/Park
Jim Dunleavy
REC
Recreation Programs & Services
Terry Fields
CAT
Catalpa Oaks Park
Tom Hughes
RWP
Red Oaks Waterpark
Tom Hughes
WBX
Waterford Oaks BMX
Jim Dunleavy
WWP
Waterford Oaks Waterpark
Jim Dunleavy
FM
Facilities & Maintenance
Mike Donnellon
Additional
account numbers:
CIPxxxx
ICIP Projects (xxxx = CIP project number)
I Mike Donnellon
11 38
MANAGEMENT PLANS AND 10 YEAR FORECASTS
Unit Cost Acronyms
Unit —ID
Unit —Name
Unit —Description
Unit_Calc
SF
Square Foot
Surface Area of a facility or land mass
regardless of depth or elevation
SY
Square Yard
Surface Area of a facility or land mass
regardless of depth or elevation
3'x3' = 9 SF
LF
Linear Foot
Linear measurement of a facility
regardless of width
M
Linear Mile
Linear measurement of a facility
regardless of width
5,280 LF
YD
Linear Yard
Linear measurement of a facility
regardless of width
3 LF
GAL
Gallon
Volume measurement in US Gallons
AC
Acre
Surface Area of a facility or land mass
regardless of depth or elevation
43,560 SF
TON
Tonnage
Weight measurement of materials for a
facility
2,000 LBS
CYD
Cubic Yard
Volume measurement of materials for a
facility
3'X3'X3' = 27 CF
EA
Each
Cost for Individual elements of a facility
CF
Cubic Foot
Volume measurement of materials for a
facility
SPC
Space(s)
Cost for individual elements of a facility
HOLE
Golf Hole(s)
Cost for Individual elements of a facility,
in particular to Golf Courses
SITE
Site(s)
Cost for individual elements of a facility,
in particular to Camp Grounds
LS
Lump Sum
Overall cost of facilities, based on prior
projects or experience
PCT
Percentage
Percentage of facility costs.
SM
Square Mile
Surface Area of a facility or land mass
regardless of depth or elevation
640 AC
FTR
Feature(s)
Cost of individual elements of a facility,
in particular to Waterparks
SFF
Square Face Foot
Vertical surface area of a facility or wall
(Length x Ave. Height)
LF X Avg. Height
FLD
Field(s)
Cost for individual elements of a facility,
in particular to recreational fields
Other
Other
All other units to determine initial
project budgets
12 39
FY2016 Proposed Projects for OCPRC Approval
(listed by Priority Category)
Priority
Category
Cost
Center
Capital Improvement Program
Project Name
Budget
Page #
1
Health and Safety
1
ADM
Pavement Management Program
$200,000.00 21
1
IND
Boathouse - Dock & Deck Replacement -Design
$15,000.00 25
1
ADM
ADA Transition Program
$50,000.00 20
Total Health and Safety (5)
$265,000.00
2
Regulatory
2
2
SAC
IND
Dam Improvements - Design
Accessible Docks - MNRTF Grant
$30,000.00
$82,000.00
40
26
Total Regulatory (3)
$112,000.00
3
Customer Service -Revenue Generation
3 SPC
Concession Remodeling - Design $47,000.00 41
3 ADD Concession Remodeling- Design $15,000.00 18
3 RWP Wave Pool -Wave Equipment Replacement - Constr. $325,000.00 37
3 ADD Water Feature- Design $36,000.00 17
3 IND Nature Center Exhibit Remodeling - Design $35,000.00 28
3 ADD Boathouse - Buhl Lake - Design $20,000.00 16
Total Customer Service -Revenue Generation (7)
$478,000.00
4
Customer Service -Efficiency & Operational Savings
4
ADM
Energy Management System Upgrade (Phase III - Final)
$75,000.00
23
4
IND
Contact Station Roof Replacement
$10,300.00
31
4
IND
South Maint. Building Roof Replacement
$51,300.00
29
4
IND
West Maint. Building Roof Replacement a
$20,900.00
30
4
RDG
Maintenance Building Roof Replacement
$33,300.00
34
4
SAC
Horse Arena Annoucers Pavilion Roof Replacement
$5,500.00
38
4
LYG
Boardwalk Replacement Hole # 17
$75,000.00
33
4
ADM
Building Equipment Replacement Program
$50,000.00
19
4
RWP
Fenceline Replacement Program
$25,000.00
22
4
SAC
Barn -Siding Replacement
$25,000.00
39
4
FM
Wood Shop - Ventilation System Replacement
$30,000.00
24
4
LYC
Interior Renovation - Design
$40,000.00
32
4
RDG
Tunnel Replacement -Design
$20,000.00
35
Total Customer Service -Efficiency & Operational Savings (15) $461,300.00
5 1 1 Customer Service -Facility Enhancement
5 ACC Garden/Entrance Landscape Renovation - Design $25,000.00 15
5 IND Upper Bushman Boardwalk/Trail Phase II-Constr.* $686,335.00 27
5 RWP Restroom - River Pumphouse - Design $15,000.00 36
5 WTR East-West Connector Trail - Design $15,000.00 42
Total Customer Service -Facility Enhancement (4) 1 $741,335.00
Grand Total All Capital Improvement Program Projects $2,057,635.00
* An additional $600,000 will be funded by Independence Township to completely fund this project.
K:\ParksRec\General\Design\Financial\Budgets\FY2016 Budgets\2015.04.24 Numbered FY2016 Proposed Projects.xlsx 4/24/2015 10:34 AM
13 4O
14 41
GA p D Scope Description Project # 25
C Capital Improvement Status Pending
ACC Addison Oaks Conference Center
Project Name Garden/Entrance Landscape Renovation - Design
CIP Number
Project Scope Complete landscape planting bed renovation of the existing entrance, courtyard and
garden areas, including irrigation, lighting, drainage, brick paver reinstallations, step
refurbishment and garden wall replacement
Project Comments
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
12-17-2013 Newly identified project for FY2015. Existing layout of the paved surface
area and gardens wall will essentially remain the same.
Need to confirm the following units:
Brick Pavers - 8,000 SF @ $5.00/ SF = $40,000
Garden Wall - 500 LF x 6' High = 3,000 SFF x 2 sides = 6,000 SFF x $100/SFF = $60,000
(Courtyard, Entrance and the West and South garden wall)
Planting Beds - 12,000 SF x $5.00/SF = $60,000
Irrigation system - $20,000 LS
Landscape Lighting $20,000 LS
Drainage $20,000 LS
Initial Project Estimate = $220,000.00 (FY2016)
Design = $22,000 (FY2015)
Consider completing the renovation in phases with park staff and resources, however
budget is estimated based on contracting the project.
Need to confirm project applicability to the Strategic Plan, Five -Year Recreational
Master Plan, Park Vision and Facility Concepts (Master Plan), ADA Transistion Plan.
Need to consider alternative funding or volunteer opportunities.
1-30-2014 Changed project status from pending to active.
3-12-15 Adjusted fiscal year from FY2015 to FY2016, changed project status from
Active to Pending to reflect in the FY2016 budget scopes.
Customer Service - Facility Enhancement
2016
$25,000.00
24-Apr-15
10:05 AM
15 42
Scope Description
i �e;unart or'Ual.landxorn
Project # 14
C Capital Improvement
ADD Addison Oaks
Project Name Boathouse -Buhl Lake, Design
CIP Number 601
Status Pending
Project Scope Design/engineering for the replacement of the existing boathouse rental
trailer/facility to include a rental office, equipment storage, restroom and any
necessary site improvement or restoration
Project Comments Include rental, office and restroom space. Include necessary site improvements. As of
February 28, 2013 a total of $2,690.88 of the approved funded amount of $10,000.00
has been expended.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-30-2014 Changed project status from Active to Pending.
11-24-14 Per forecast meeting replace fishing dock and increase length.
2/27/15 Design may be completed with in-house staff.
3-19-15 Clarified scope of work based upon previous internal staff discussions.
Customer Service - Revenue Generation
2016
$20,000.00
24-Apr-15
10:05 AM
16 43
Scope Description
i �e;unart or'Ual.landxorn
Project # 12
C Capital Improvement
ADD Addison Oaks
Project Name Water Feature -Design
CIP Number
Status Pending
Project Scope Design/engineering of a new spray pad or other zero depth water feature near
campground or beach facility
Project Comments No change for FY2014.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-3-2014 - Initial budget is based upon past project experience. Construction
estimate/budget will be validated during the conceptual design process for
commission approval.
The project design budget was reduced match other similar projects at Groveland and
Independence Oaks.
1-30-2014 Changed project status from Pending to Active.
2/27/15 Confirm with Master Plan that will be completed in FY2015.
3/31/15 Also as part of this design the concession area site will need to be designed to
accommodate the new water feature. This includes design/engineering to address
drainage issues and grading around building, including concrete walks, railings,
accessible ramps, landscaping and restoration.
Customer Service - Revenue Generation
2016
$36,000.00
24-Apr-15
10:05 AM
17 44
Scope Description
i �e;unart or'Ual.landxorn
Project # g
C Capital Improvement
ADD Addison Oaks
Project Name Concession Remodeling - Design
CIP Number
Status Pending
Project Scope Design/engineering for remodeling of the existing 2500 square foot concession
building, including central food service hub for remote concessions, kitchen
equipment, retail sundries area and patron queing area
Project Comments 3-12-15 To be completed in conjunction with RWC, WWC, SPC & GRC for economies
of scale.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
3-16-15 Design/engineering is recommended to be completed in FY2016 per budget
hearing, construction moved to FY2018 from FY2016.
Customer Service - Revenue Generation
2016
$15,000.00
24-Apr-15
10:05 AM
18 45
Scope Description
i �e;unart orrUal.landxorn
Project # 18
C Capital Improvement
ADM Administrative Services
Project Name Building Equipment Replacement Program
CIP Number
Status Pending
Project Scope A phased yearly replacement program of 500+ heating, venting and air- conditioning
systems parkwide, including roof top units, boilers, condensers, water heaters,
softeners, etc, based on a 30 - year lifecycle
Project Comments 3-1-2013 - No formal program has been ever been established. Current practice for
replacement is usually completed on a reactionary as -needed basis. It is anticipated
that the formal program will begin after completing engineering validation and budget
estimating by staff and consultants for FY2015, therefore yearly estimates will be
adjusted annually starting FY2015.
1-22-2014 - Refer to attached initial March 2013 replacement program list. Currently,
the preventative maintenance staff are working with our Annual Contractor, Service
Heating and Plumbing for the purpose of establishing a yearly program budget. The
proposed FY2015 initial budget amount has been reviewed with other FY budget
forecasts currently under review. Please refer to attached SHP Letter dated 12-11-
2013.
Based upon FY2015 initial budget, the previous forecasted amount of $15,000 was
changed to $30,000.
If approved, FY2015 will be the first year of the Building Equipment Replacment
Program based on a completed analysis of FY2015 by our Annual Contractor and Park
Preventative Maintenance Staff.
Since this program includes various pieces of building equipment the title was
changed from HVAC Equipement Replacement Program to Building Equipment
Replacement Program.
1-30-2014 Changed the project status from Pending to Active.
3-12-15 Changed the project status from Active to Pending so that it would pull scope
for FY2016, also adjusted the proposed amount from $30,000 to $50,000.
Priority Title Customer Service - Efficiency/Operational Savings
Forecasted Year 2016
Proposed Amount $50,000.00
Budgeted Amount
24-Apr-15
10:05 AM
19 46
A A
lip COM
Scope Description
Project # 5
C Capital Improvement
ADM Administrative Services
Project Name ADA Transition Program
CIP Number
Status Pending
Project Scope Evaluation and 10year phased completion of various compliance projects identified in
the 2006 American with Disabilities Act required transition plan as completed by
Stewart, Petit and Yast Associates at an approximate compliance cost of $7 Million.
Project Comments 2-19-2014 - Staff are currently evaluating the completed 2006 ADA Transition Plan
based on the parks 10 yr Master planning schedule.
Of the $7 million identified within the transistion plan, some of the projects will be
corrected during a facility renovation project. Therefore, only $3 million is forecasted
over the 10 year period of time.
Priority Title Regulatory
Forecasted Year 2016
Proposed Amount $50,000.00
Budgeted Amount
24-Apr-15
10:05 AM
20 47
i �e;unart or'Ual.landxorn
Scope Description
Project # 2
C Capital Improvement
ADM Administrative Services
Project Name
CIP Number
Project Scope
Project Comments
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Pavement Management Program
Status Pending
Yearly pavement replacement program based on a 2.5% of more than 1,000,000 SYDS
of asphalt and concrete within all cost centers
Replacement cost based on approximately 2.5% of total SYDS. Coordinate this
program with established Facilities Engineering (General fund) program. A portion of
the FY2014 funds will be used to establish a phased management program based on
age and condition. Does not include small maintenance repairs as identified in the
Maintenance Program.
1-17-2014 - Annual expediture unchanged.
Health and Safety
2016
$200,000.00
24-Apr-15
10:05 AM
21 48
GA p D Scope Description Project# 19
C Capital Improvement Status Pending
ADM Administrative Services
Project Name Fenceline Replacement Program
CIP Number
Project Scope Removal and replacment of approx. 2.5% of 400,000 linear feet of property and
internal fencing, comprising of various chain link hieghts, 4' farm fence and other
fencing types/standards, based on damage, age and life -cycle, for safety and access
Project Comments 2-19-2014 - 400,000 Linear feet of fencing at an average of $30/linear feet =
$12,000,000 x 2.5% _ $300,000 (10,000 Linear feet per year). Based on an average of
25-30 year life -cycle for fencing, a goal would be to address/replace approximately
14,000 to 16,000 linear feet of fencing per year.
As part of the first fiscal year of this program, staff will created a standard for park
fencing as well as begin to identify and prioritize areas of concerns to be included
within the various budget center forecasts over the following 3 fiscal years.
7-2-2014 - Proposed amount changed from $300,000 to $150,000 due to budget
constraints.
Priority Title Customer Service - Efficiency/Operational Savings
Forecasted Year 2016
Proposed Amount $25,000.00
Budgeted Amount
24-Apr-15
10:05 AM 49
22
A A
lip COM
Scope Description
Project # 15
C Capital Improvement
ADM Administrative Services
Status Pending
Project Name Energy Management System Upgrade (phase III - final)
CIP Number
Project Scope Parkwide phased EMS system upgrade, to meet the current OC energy management
policy, cost recovery, minimizing on -call response times, utilizing new monitioring
technology
Project Comments 3-12-15 Project scope established as final phase of energy management system
upgrade.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
3-19-15 Previous facilities included:
Phase I - ACC, ADM, GLC, GLG, IND
Phase 11 - CAT, RDP, WLC, WLG, WTR (Activity Center)
Phase III includes - SAC, SPC, SPG, LYC, LYG, RDG, WTR (Lookout Lodgea0
Customer Service - Efficiency/Operational Savings
2016
$75,000.00
24-Apr-15
10:05 AM
23 50
A A
lip COM
Scope Description
Project # 21
C Capital Improvement
ADM Administrative Services
Status Pending
Project Name FM Wood Shop - Ventilation System Replacement
CIP Number
Project Scope Replacement of the 20 year old wood shop ventilation system and dust collection
system utilizing park staff for installation
Project Comments 3-12-15 Scope created.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Customer Service - Efficiency/Operational Savings
2016
$30,000.00
24-Apr-15
10:05 AM
24 51
Scope Description
i �e;unart or'Ual.landxorn
Project # 4
C Capital Improvement
IND Independence Oaks
Project Name Boat House -Dock & Deck Replacement - Design
CIP Number
Status Pending
Project Scope Design/engineering for replacement of existing 20+ year old docks located at the boat
house rental facility; including approximately 4000 sq ft of 12+ year old treated wood
decking and handrails on perimeter deck including modification/reinforcement
Project Comments 1-22-2014 - Replacement costs is based upon the Groveland/Addison Oaks 2012 Boat
House Dock Replacements.
2-25-15 Coordinate with boat house deck replacement. Due to this coordination the
boat house deck replacement project has been closed and the scope and budget of
this project has been adjusted to reflect this coordination as one larger project.
3-3-15 Scope changed to design/engineering FY2016, which will be done in house per
budget hearing. Construction moved to FY2017 with the possibility of in house staff
doing work.
Priority Title Health and Safety
Forecasted Year 2016
Proposed Amount $15,000.00
Budgeted Amount
24-Apr-15
10:05 AM
25 52
A A
lip COM
Scope Description
Project # 8
C Capital Improvement
IND Independence Oaks
Project Name Accessible Docks - MNRTF Grant
CIP Number
Status Pending
Project Scope Replace existing floating dock with a new universally accessible fishing pier on
Crooked Lake, the new floating dock will also be used for access to pontoon boat,
includes improved access pathway, transition platform and accessible parking spaces
Project Comments 3-16-15 Scope created for grant application.
Priority Title Regulatory
Forecasted Year 2016
Proposed Amount $82,000.00
Budgeted Amount
24-Apr-15
10:05 AM
26 53
GA p D Scope Description Project # 26
C Capital Improvement Status Pending
IND Independence Oaks
Project Name Upper Bushman Boardwalk/Trail (Safety Path) Phase II -Construction
CIP Number 1891
Project Scope Construction of approximately 1.6 miles of asphalt/boardwalk trail access along
Sashabaw Road from the newly acquired Independence North Property to the Main
Entrance of the park.
Project Comments This phase requires a partnership between OCPRC and Independence Township, since
natural areas may impact overall route. Due to partnership, Phase III may be more
appropriate to complete before Phase II.
1-22-2014 - Modified project scope to include the length and type of trail.
Staff expect this project to carry into FY2015/FY2016, for completetion of the grant
application/agreement process.
Staff are currently working with our annual contract design/engineers to complete the
necessary conceptual and construction drawing for the project.
Construction estimate/budget will be validated during the conceptual design process
for commission approval.
1-30-2014 Changed the project status from Pending to Active.
3-26-2014 - No budgetary adjustments were made, however construction
management review of the project for an 8' wide path/boardwalks is approximately
1,195,000 and a 10' wide path/Boardwalk is 1,425,000.
3-12-15 Adjust fiscal year from FY2015 to FY2016 for completion of inter -local
agreements, also reduced proposed amount from $1,586,335 to $1,286,335 for
completion of design engineering in FY2015 ($300,000).
4-24-15 Adjusted budget to reflect only OCPRC investment. Independence Township
will be responsible for the remaining $600,000 through an innerlocal agreement yet to
be drafted.
Priority Title Customer Service - Facility Enhancement
Forecasted Year 2016
Proposed Amount $686,335.00
Budgeted Amount
24-Apr-15
10:05 AM 54
27
QA p D Scope Description Project# 13
C Capital Improvement Status Pending
IND Independence Oaks
Project Name Nature Center -Exhibit Remodeling -Design
CIP Number
Project Scope Design/engineering for the replacement of the 10+ year old exhibits due deteriation of
the exhibits, with new technologically based exhibits for interpretive/educational
value, including any room finish changes.
Project Comments 1-22-2014 - Previous 2001 exhibit replacement was $353,000, including room
finishes. Therefore, the budget was increased to reflect a 10% design engineering
budget based on previous expenditures. Modified project scope for clarity.
Adjusted project Fiscal Year from FY2020 to FY2016.
Construction estimate/budget will be validated during the conceptual design process
for commission approval.
3-17-15 Per discussion at budget hearing need to look at making the new exhibits
portable so they can travel to the various nature centers.
Priority Title Customer Service - Revenue Generation
Forecasted Year 2016
Proposed Amount $35,000.00
Budgeted Amount
24-Apr-15
10:05 AM 55
28
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Scope Description
Project # 16
C Capital Improvement
IND Independence Oaks
Project Name South Maintenance Building Roof Replacement
CIP Number
Status Pending
Project Scope Replacement of 1155 square foot of asphalt shingles on the South Maintenace
Building Roof
Project Comments 3-12-2105 - This project has been identified and prioritized by Facilities Planning and
Engineering to be completed as part of the Roofing Management Program in FY2016.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Customer Service - Efficiency/Operational Savings
2016
$51,300.00
24-Apr-15
10:05 AM
29 56
A A
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Scope Description
Project # 16
C Capital Improvement
IND Independence Oaks
Project Name West Maintenance Building Roof Replacement
CIP Number
Status Pending
Project Scope Replacement of 2460 square foot of asphalt shingles on the West Maintenance
Building roof
Project Comments 3-12-2105 - This project has been identified and prioritized by Facilities Planning and
Engineering to be completed as part of the Roofing Management Program in FY2016.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Customer Service - Efficiency/Operational Savings
2016
$20,900.00
24-Apr-15
10:05 AM
30 57
A A
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Scope Description
Project # 16
C Capital Improvement
IND Independence Oaks
Project Name Contact Station Roof Replacement
CIP Number
Status Pending
Project Scope Replacement of 350 square foot of EPDM membrane for contact station roof
Project Comments 3-12-2105 - This project has been identified and prioritized by Facilities Planning and
Engineering to be completed as part of the Roofing Management Program in FY2016.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Customer Service - Efficiency/Operational Savings
2016
$10,300.00
24-Apr-15
10:05 AM
31 58
GA p D Scope Description Project# 22
C Capital Improvement Status Pending
LYC Lyon Oaks Conference Center
Project Name Interior Renovation - Design
CIP Number
Project Scope Design/engineering for the interior renovation of the conference center banquet area
and other public spaces within the facility, including the grill room
Project Comments 3-20-2014 Construction estimate/budget will be validated during the conceptual
design process for commission approval.
This construction estimate/budget will require review by CM prior to the project being
funded.
Initial project budget is based upon the two previous interior renovation projects for
Addison and Glen Oaks Conference Centers. Average total project costs for the two
interior projects are $650,000 each with approximately $40,000 in design/engineering
costs.
2-27-15 Propose for FY2016 (contingent on food service contract)
3-16-15 Adjusted from $40,000 to $60,000 to reflect costs expended in ACC interior
renovation design.
Priority Title Customer Service - Efficiency/Operational Savings
Forecasted Year 2016
Proposed Amount $40,000.00
Budgeted Amount
24-Apr-15
10:05 AM 59
32
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Scope Description
Project # 17
C Capital Improvement
LYG Lyon Oaks Golf Course
Project Name Boardwalk Replacement Hole #17
CIP Number
Status Pending
Project Scope Replacement of approximately 100 linear feet of 10' wide golf cart boardwalk, due to
inadequate base post construction resulting in irregular frost heaving of the deck,
including the widening of deck to 14' for two-way cart traffic
Project Comments 3-12-15 Project scope created.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Customer Service - Efficiency/Operational Savings
2016
$75,000.00
24-Apr-15
10:05 AM
33 60
A A
lip COM
Scope Description
Project # 16
C Capital Improvement
RDG Red Oaks Golf Course
Project Name Maintenance Building Roof Replacement
CIP Number
Status Pending
Project Scope Replacement of 2420 square foot of metal roofing on the Maintenance Building roof
Project Comments 3-12-2105 - This project has been identified and prioritized by Facilities Planning and
Engineering to be completed as part of the Roofing Management Program in FY2016.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Customer Service - Efficiency/Operational Savings
2016
$33,300.00
24-Apr-15
10:05 AM
34 61
i �e;unart or'Ual.landxorn
Scope Description
Project # 23
C Capital Improvement
RDG Red Oaks Golf Course
Status Pending
Project Name Tunnel Replacement - Design
CIP Number
Project Scope Design and replacement of the existing corrugated metal structured tunnel due to
deterioating structure
Project Comments Consider a concete box culvert structure.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-29-2015 Increased project budget from $25,000 to $60,000, based upon the
installation of the Independence Oaks box culvert replacement project at $120,605
which included road paving & dewatering. Assuming the tunnel replacement is
approximately 50% of the project.
Construction estimate/budget will be validated during the conceptual design process
for commission approval.
1-30-2014 Changed project status from Pending to active.
3-26-2014 - Adjusted construction budget from $60,000 to $85,000 based upon a
construction management review of the existing facility.
7-2-2014 - Project postponed due to budget constraints.
2-27-15 Propose for FY2016.
3-16-15 Adjusted amount from $85,000 to $20,000 for design of project, construction
to be completed at a later date.
Health and Safety
2016
$20,000.00
24-Apr-15
10:05 AM
35 62
i �e;unart or'Ual.landxorn
Scope Description
Project # 27
C Capital Improvement
RWP Red Oaks Waterpark
Status Pending
Project Name Restroom-River Pumphouse-Design
CIP Number 1230
Project Scope Design/engineering of a new 16'x20' family restrooms off existing pumphouse facility
as conceptually designed by DLZ in FY2009
Project Comments 1-30-2014 Changed project status from Pending to Active and Adjusted project fiscal
year from FY2016 to FY2015, based upon the completed water park analysis in 2013
by GreenPlay and Water Techology..
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-31-2014 - DLZ 2009 Budget for a stand alone family restroom was estimated at
approximately $95,783. This construction estimate/budget will require review by CM
prior to the project being funded. Refer to the DLZ engineering line item estimate for
more detail.
Modified scope to include approximate size of the family restroom (320 SF). Current
construction estimates of restrooms and small size of this project should be
approximately $300 to $350/SF, $112,000. No modifications to the current
design/engineering budget are required at this time.
Anticipate construction to be slab on grade, masonry wall and membrane flat roof,
matching existing pump house.
3-12-15 Adjusted fiscal year from FY2015 to FY2016 and adjusted proposed budget
amount from $12,000 to $15,000, additionally adjusted project from Active to
Pending to reflect in FY2016 budget scopes.
Customer Service - Facility Enhancement
2016
$15, 000.00
24-Apr-15
10:05 AM
36 63
A A
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Scope Description
Project # 10
C Capital Improvement
RWP Red Oaks Waterpark
Project Name Wave Pool -Wave Equipment Replacement
CIP Number
Status Pending
Project Scope Replacement of the existing 20+ year old wave making equipment
Project Comments 1-29-2014 - Increased project budget from $100,000 to $325,000 based upon the
Waterpark Anaylsis completed by GreenPlay, Inc. and WaterTechnology, Inc.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-30-2014 Changed project status from Pending to Active.
3-12-15 Adjusted fiscal year from FY2015 to FY2016. For project completion to start
in September after park operation is closed.
Customer Service - Revenue Generation
2016
$325,000.00
24-Apr-15
10:05 AM
37 64
QWLAND
R Scope Description Project # 16
COUNW C Capital Improvement Status Pending
SAC Springfield Oaks Activity Center/Park
Project Name Horse Arena Announcers Pavilion Roof Replacement
CIP Number
Project Scope Replacement of 225 square foot of asphalt shingles on the Horse Arena Announcers
Pavilion roof
Project Comments 3-12-2105 - This project has been identified and prioritized by Facilities Planning and
Engineering to be completed as part of the Roofing Management Program in FY2016.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
3-17-15 Need to have Colin submit a bid for this project to potentially have in-house
staff complete roof.
Customer Service - Efficiency/Operational Savings
2016
$5,500.00
24-Apr-15
10:05 AM
38 65
GA D Scope Description Project# 20
C Capital Improvement Status Pending
SAC Springfield Oaks Activity Center/Park
Project Name Barn Siding Replacement
CIP Number
Project Scope Removal and replacement of the existing wood siding on (4) existing barns with metal
siding eliminating the need of continual painting
Project Comments Consider a phased approach over 4 years.
1-30-2014 Changed project status from Pending to Active and added funds for 2016,
17 & 18.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
2-25-15 No change.
3-16-15 Changed from Maintenance to Capital project since this is for replacement.
Customer Service - Efficiency/Operational Savings
2016
$25,000.00
24-Apr-15
10:05 AM
39 66
QA p D Scope Description Project# 6
C Capital Improvement Status Pending
SAC Springfield Oaks Activity Center/Park
Project Name Dam Improvements - Design
CIP Number
Project Scope Design/engineering for the first phase of improvements identified by SME of the
removal and replacement of existing deteriorating water spillway and other site
restoration, in collaboration with Springfield Township Officials/Board.
Project Comments
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Partner with Springfield for funding responsibilitiy. Verify Budget with SME Report.
2-7-2014 - Carried FY2014 project design budget over and into FY2015.
In discussion with Springfield Township Officials , who have a finacial interest in the
maintenance of this Mill Pond, staff and officials are exploring options, alternatives
and opportunities with this dam, inlcuding additional partnering and funding.
No design or construction work is expected for FY2014, however staff are finalizing an
Inter -local agreement for project management and process, that will require General
Commission Approval in FY2014.
Anticipate OCPRC General Approval at May/June/July Commission meeting (Subject to
Change).
3-38-2014 - Adjusted budget amount per construction management review from
$150,000 to $195,000. Adjusted FY2015 Budget to included only 15% of construction
costs for design/engineering $30,000.
4-9-2014 - Changed Project Priority from 3 to 2.
3-12-15 Project moved from FY2015 to FY2016, anticipating project
design/engineering to begin late summer of 2015.
3-19-15 Adjust from FY2016 to FY2017.
Regulatory
2016
$30,000.00
$150, 000.00
24-Apr-15
10:05 AM
40 67
QA p D Scope Description Project# g
C Capital Improvement Status Pending
SPC Springfield Oaks Concessions
Project Name Concession Remodeling - Design
CIP Number
Project Scope Design/engineering for the remodeling of the existing square foot concession
building, including central food service hub for remote concessions, kitchen
equipment, retail sundries area and patron queing area.
Project Comments 2-25-2014 - Construction estimate/budget will be validated during the conceptual
design process for commission approval.
Current scope description only includes remodeling within the current building
envelope. Concept development through the design/engineering will
confirm/validate spatial requirements to meet the intial scope of work.
Existing concession building includes the following areas:
Public Restrooms - Approx. 20% or 510 SF @ $225/SF = $114,750
Concession Operation Area - Approx. 35% or 900 SF @ $300/SF = $270,000
Storage - Approx. 15% or 400 SF @ $50/SF = $20,000
Public Area - Approx. 30% or 750 SF @ 100/SF = $75,000
10% Contingency = $48,000
Total initial remodeling estimate = $528,000
Concession building construction is slab on grade, masonry wall and metal roof.
3/24/15 CIP created in conjunction with phase I design $97,290 per commission
approval.
Priority Title Customer Service - Revenue Generation
Forecasted Year 2016
Proposed Amount $47,000.00
Budgeted Amount
24-Apr-15
10:05 AM 68
41
QkKLAND
R Scope Description Project # 28
COUNW C Capital Improvement Status Pending
WTR Waterford Oaks Activity Center/Park
Project Name East-West Campus Connector Traill-Design
CIP Number
Project Scope Design/Engineering of a new pathway/trail between OCPRC Administration and the
county campus
Project Comments This project requires coordination with FM&O and RCOC, since funding will be a
partnership between entities.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-30-2014 Adjusted project fiscal year from FY2015 to FY2016.
3-3-15 Need to confirm construction budget however, initially budget is based upon a
minimum $300,000 project expenditure.
Customer Service - Facility Enhancement
2016
$15,000.00
24-Apr-15
10:05 AM
42 69
Oakland County Parks and Recreation Commission OWD
Capital Improvement Program Management Plan and 10 Year Forecast (PROPOSED) COUNTY PARKS
24-Apr-15
Proposed Capital Improvement Budget Plan Column 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan Forecasted Projects
Abbrev Budget Center Name Status 2016, 2017 21 018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
ACC [Addison Oaks Conference Center
Priority Title
Health and Safety
Deck Replacement
Pending F$o.00 $60,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(Priority Title
(Customer Service - Efficiency/Operational Savings
Irrigation Improvements-Conf.
Center Pending $0.00 $0.00 $0.00 $0.00 $25,000.00
1 $0.00
1 $0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service -Facility Enhancement
Garden/Entrance Landscape Renovation - Construction Pending $0.00 $0.00 $250,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Garden/Entrance Landscape Renovation- Design Pending L$25,000.00 JL$0.00 ��$0.00 $0.00 J $0.00 $0.00
$0.00
$0.00
$0.00 1 $0.00 '$0.00
Entrance Drive Lighting -Construction Pending I $0.00 _ I $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
I $0.00
$100,000.00
Entrance Drive Lighting -Design
Pending 0.0 0.0 $0. $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$10,000.00
$0.00
TOtaIS:
I$25,000.00 I$60,000.00 1$250,000.00 II$0.00 I$25,000.00
1$0.00
$0.00
$0.00
I$0.00
$10,000.00
I$100,000.00
43 70
Proposed Capital Improvement Budget Plan Column
FY2016 (Funded) Unfunded Future Years Forecast
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020
Capital Improvement
ADD Addison Oaks
Priority Title Health and Safety
Play Lot, Beach
Pending $0.00 $120,000.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Revenue Generation
Firewood Storage building
Pending $0.00 $0.00 $0.00 $0.00 $15,000.00
ParkingLot-LakeGeorge- Construction
Pending $0.00 $0.00 $0.00 $0.00 I $0.00
Parking Lot -Lake George - Design
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Water Feature -Construction
Pending $0.00 $180,000.00 $180,000.00 $0.00 $0.00
Water Feature -Design
Pending $36,000.00 $0.00 $0.00 $0.00 $0.00
Dog Park -Fencing
Pending F$0.00 L$0.00 �:]L$0.00$0.00 $20,000.00
Boathouse -Buhl Lake, Design
Pending $20,000.00 $0.00 $0.00 $0.00 $0.00
Concession Remodeling - Construction
Pending $0.00 $0.00 $0.00 $75,000.00 $75,000.00
Boathouse -Buhl Lake, Construction
Pending �$0.00 I$140,000.00 $140,000.00 II$0.00 $0.00
Dog Park
Pending $0.00 $0.00 $0.00 $0.00 $30,000.00
Concession Remodeling - Design
Pending $15,000.00 $0.00 $0.00 $0.00 $0.00
Camping, Equestrian Group Area -Design
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Campground - Amphitheater Area - Design
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Campground - Amphitheater Area - Construction
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Cabins (2)-Design
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Cabins (2)-Construction
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Court Games Area
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Efficiency/Operational Savings
Pole Barn, Design
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Pole Barn, Construction
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Asphalt Trail -Lake George -Design
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Asphalt Trail -Lake George -Construction
Pending $0.00 $0.00 $0.00 $0.00 $0.00
Maintenance Yard Renovation - Construction Pending $0.00 $150,000.00 $100,000.00 $0.00 I $0.00
Priority Title Customer Service - Facility Enhancement
Asphalt Day Use Parking Lot, Construction Pending $0.00 $0.00 $0.00 $0.00 $0.00
1 10 Year Forecast
Capital Improvement Management Plan (Forecasted Projects)
2021 2022 2023 L2024 2025 2026
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
V $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$150,000.00
$0.00
$0.00
$0.00
$0.00
$15,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$65,000.00
$0.00
$0.00
$15,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$150,000.00
$0.00
$0.00
$0.00
$10,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$100,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$48,000.00
$0.00
V $0.00
$0.00
$32,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$320,000.00
$0.00
$0.00
$47,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$475,200.00
$0.00
$0.00
$0.00
$0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $396,000.00
44 71
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
ADD Addison Oaks
Asphalt Day Use Parking Lot, Design Pending
1 $0.00 $0.00 $0.00 $0.00 F$0.00
I $0.00
$0.00
$0.00
$0.00
$40,000.00
$0.00
Playground -Section A & B Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$75,000.00
$0.00
$0.00
$0.00
$0.00
Asphalt Trail -Campground -Construction Pending
$0.00 $0.00 $0.00 II $0.00 $0.00
1 $0.00
$198,000.00
$0.00
$0.00
$0.00
$0.00
Totals:
I$71,000.00 I$590,000.00 II$420,000.00 lI$75,000.00 $140,000.00
I$62,500.00
I$908,200.00
I$147,000.00
I$470,000.00
I$88,000.00
I$461,000.00
Administrative Services
(Priority Title
(Health and Safety
Pavement Management Program Pending
$200,000.00 $300,000.00 $150,000.00 $50,000.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(Priority Title
(Regulatory
ADA Transition Program Pending
$50,000.00 1 $350,000.00� $350,000.00 $350,000.00 $350,000.00
$350,000.00
$350,000.00
$250,000.00
$150,000.00
$150,000.00
$0.00
(Priority Title (Customer Service - Efficiency/operational Savings
Building Equipment Replacement Program Pending
$50,000.00 1 $30,000.00 $30,000.00 1 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Energy Management System Upgrade (phase III - final) Pending
$75,000.00 $0.00 $0.00 $0.00 $0.00
^ $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Fenceline Replacement Program Pending
$25,000.00$300,000.00 $300,000.00 $150,000.00 $150,000.00
$50,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
FM Wood Shop - Ventilation System Replacement Pending
$30,000.00 I $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(Priority Title (Customer Service - Facility
Enhancement
Administration HVAC Replacement -Phase II- Pending
$0.00 $180,000.00 $180,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Construction
(Totals: I
I$430,000.00 I$1,160,000.00 II$1,010,000.00 II$550,000.00 $500,000.00
I$400,000.00
I$350,000.00
I$250,000.00
I$150,000.00
I$150,000.00
$0.00
45 72
FY2016
Abbrev Budget Center Name Status
Capital Improvement
CAT
Catalpa Oaks
Proposed Capital Improvement Budget Plan Column
(Funded) Unfunded Future Years Forecast
2016 2017 2018 2019 2020
1 10 Year Forecast
Capital Improvement Management Plan (Forecasted Projects)
2021 2022 2023 L2024 2025 2026
Priority Title
Customer Service - Revenue Generation
Phase II -Irrigation System -Construction Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $50,000.00
I $50,000.00
$50,000.00
$50,000.00
$0.00
$0.00
Phase Vll-PlayStructure Pending
$0.00 $0.00 $0.00 $0.00 I $0.00
I $0.00
I $0.00
$0.00
$0.00
$50,000.00
$0.00
Phase II -Recreational Fields -Construction Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $200,000.00
$200,000.00
$200,000.00
$200,000.00
$0.00
$0.00
Priority Title
Customer Service - Efficiency/Operational Savings
Phase III - Recreational Commons -Design Pending
$0.00 $9Q000.00 $90,000.00 $0.00 $0.00
V $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Phase III -Park Boundary Fence Pending
$0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$240,000.00
$0.00
$0.00
$0.00
Recreational Commons -Construction Pending
$0.00 $0.00 $0.00 $8 I $0.00
I $500,000.00
$0.00
$500,000.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Facility
Enhancement
Phase IV - Pavilion/Warming Shelter -Design Pending
$0.00 $0.00 $0.00 $0.00 I $0.0o
I $0.00
$10,000.00
$0.00
$0.00
$0.00
$0.00
Phase IV -Asphalt Trail Pending
$0.00 $0.00 $0.00 $o.00 $0.00
I $0.00
I $0.00
$136,000.00
$0.00
$0.00
$0.00
Phase IV - Pavilion/Warming Shelter -Construction Pending
$0.00 $0.00 $0.00 $0.00 I $0.00
^ $0.00
I $0.00
$100,000.00
$0.00
$0.00
$0.00
Phase II -Asphalt -Parking Lot -Construction Pending
$0.00 $0.00 $0.00 $250,000.00 $250,000.00
$0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Totals:
$0.00 $90,000.00 $90,000.00 $1,050,000.00 $250,000.00
$750,000.00
$260,000.00
$1,226,000.00
$250,000.00
$50,000.00
$0.00
Glen Oaks Conference Center
Priority Title I
Customer Service - Efficiency/Operational Savings
Conference center deck replacement Pending
$0.00 $60,000.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals:
I$0.00 I$60,000.00 $0.00 $0.00 I$0.00
I$0.00
$0.00
I$0.00
I$0.00
$0.00
$0.00
GLG Glen Oaks Golf Course
Priority Title
Customer Service - Revenue Generation
Fenceline Replacement Pending
$0.00 $40,000.00 $0.00 $0.00 $0.00
V $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Efficiency/Operational Savings
Drainage Improvement - Construction Pending
$0.00 J $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$180,000.00
$0.00
$0.00
$0.00
Drainage Improvements - Design Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$18,000.00
$0.00
$0.00
$0.00
$0.00
Irrigation System - Replacement - Phase II Pending
$0.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00
$60,000.00
$60,000.00
$0.00
$0.00
$0.00
$0.00
Totals:
$0.00 $100,000.00 $60,000.00 $60,000.00 $60,000.00
$60,000.00
$78,000.00
$180,000.00
$0.00
$0.00
$0.00
46
Proposed Capital Improvement Budget Plan Column 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
GRC Groveland Oaks Concessions
(Priority Title (Customer Service - Revenue Generation
Concession Remodeling - Construction Pending $0.00 $0.00 $0.00 $100,000.00 $175,000.00 I $175,000.00 I $0.00 $0.00 $0.00 $0.00 $0.00
Totals: I I$0.00 I$0.00 II$0.00 II$100,000.00 $175,000.00 I$175,000.00 I$0.00 I$0.00 I$0.00 $0.00 I$0.00
47 74
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 L2024 2025 2026
Capital Improvement
GRV Groveland Oaks
Priority Title
Health and Safety
Waterslide Replacement -Construction
Pending
$0.00 $0.00 $0.00 $50,000.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Waterslide Replacement -Design
Pending
$0.00 $0.00 $10,000.00 $0.00 I $0.00
I $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service
- Revenue Generation
(2) Devil's Island Yurts
Pending
$0.00 $55,000.00 $55,000.00 $0.00 $0.00
V $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Cabins 2, Phase 4- Design
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $14,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Cabins 2, Phase 4-Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$140,000.00
$0.00
$0.00
$0.00
$0.00
Fire Wood storage building
Pending
$0.00 $0.00 $0.00 $0.00 $6,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Dog Park
Pending
$0.00 L$0.00 __]L$0.00$0.00 $0.00
$0.00
$30,000.00
$0.00
$0.00
$0.00
$0.00
Dog Park -Fencing
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$75,000.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Efficiency/Operational Savings
Fence Line Replacement
Pending
$0.00 $80,000.00 $0.00 $0.00 $0.00
I $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Rental Equipment Station -Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$135,000.00
$135,000.00
$0.00
$0.00
$0.00
Dump -Station Queing Road -Design
Pending
$0.00 $0.00 $0.00 $0.00 �I $0.00
I $0.00
$10,000.00
$0.00
$0.00
$0.00
$0.00
Dump -Station Queing Road -Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$50,000.00
$50,000.00
$0.00
$0.00
Contact Station -Renovation -Construction
Pending
$0.00 -]L$0.00 �L$0.00 II $0.00 $0.00
I $0.00
$0.00
$205,000.00
$205,000.00
$0.00
$0.00
Rental Equipment Station -Design
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $30,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Campground-Stage/Gazebo-Design
Pending
$0.00 $0.00 $18,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Campground-Stage/Gazebo-Construction
Pending
$0.00 $0.00 $60,000.00 $60,000.00 $60,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Contact Station -Renovation -Design
Pending
$0.00 $0.00 _ $0.00 $0.00 $0.0o
I $0.00
$41,000.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Enhancement
Customer Service
- Facility
Restroom/Shower-Section A -Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$630,000.00
$0.00
$0.00
$0.00
Restroom/Shower-Section A -Design
Pending
$0.00 $0.00 T I $0.00 1 $0.00 $0.00
I $0.00
$63,000.00
$0.00
$0.00
$0.00
$0.00
Restroom/Shower Facility, Group Area -Design
Pending
$0.00 $0.00 $00.00.00 $$0.00
I $0.00
$0.00
$0.00
$84,000.00
$0.00
$0.00
Restroom/Shower Facility, Group Area - Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Fishing Docks
Pending
$0.00 $0.00 $74,000.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Trails -Aggregate
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$330,000.00
$0.00
$0.00
$0.00
$0.00
Totals:
$0.00 $135,000.00 $217,000.00 $110,000.00 $66,500.00
$44,000.00
$824,000.00
$1,020,000.00
$339,000.00
$0.00
$0.00
48
Proposed Capital Improvement Budget Plan Column
FY2016 (Funded) Unfunded Future Years Forecast
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020
Capital Improvement
HGH Highland Oaks
(Priority Title (Customer Service - Facility Enhancement
Trail Development -Phase 2 Pending $0.00 $0.00 $0.00 $0.00 $0.00
Totals: I I $0.00 I$0.00 II $0.00 II $0.00 I $0.00
10 Year Forecast
Capital Improvement Management Plan (Forecasted Projects)
2021 2022 2023 L2024 2025 2026
$0.00 I $286,000.00 I $0.00 I $0.00 $0.00 $0.00
$0.00 1$286,000.00 I$0.00 I$0.00 $0.00 $0.00
49 76
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 L2024 2025 2026
Capital Improvement
IND i Independence Oaks
Priority Title Health and Safety
Boardwalk/Dock Replacement Pending $0.00 $0.00 $0.00 $0.00 $0.00 I $45,000.00 I $0.00 $0.00 $0.00 $0.00 $0.00
Boat House -Dock & Deck Replacement - Design Pending $15,000.00 $0.00 $0.00 $0.00 I $0.00 I $0.00 I $0.00 $0.00 $0.00 $0.00 $0.00
Boathouse -Dock &Deck Replacement -Construction Pending $0.00 $100,000.00 $100,000.00 $0.00 $0.00 I $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Priority Title Regulatory
Play Lot -Pines
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
Upper Bushman Boardwalk/Trails Phase III -Design
Pending
$0.00 11 $0.00 1 $0.00 $0.00 I $0.00
Twin Chimneys Universally Accessible Improvements -
Pending
$0.00 $120,000.00 $0.00 $0.00 $0.00
Construction
Accessible Docks - MNRTF Grant
Pending
$82,000.00 $0.00 $0.00 $0.00 $0.00
Play Lot -Moraine Knoll
Pending
$0.00 $0.00 $0.00 $0.00 $40,000.00
Upper Bushman Boardwalk/Trails Phase III-
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
Construction
Priority Title Customer Service
- Revenue Generation
Nature Center -Exhibit Remodeling -Construction
Pending
$0.00 $175,000.00 $175,000.00 $0.00 $0.00
Nature Center -Exhibit Remodeling -Design
Pending
$35,000.00 $0.00 $0.00 $0.00 $0.00
Priority Title Customer Service
- Efficiency/Operational Savings
Contact Station Roof Replacement
Pending
$10,300.00 $0.00 $0.00 $0.00 $0.00
Electronic Entry gates
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
Retaining Wall -Lakeview Pavilion
Pending
$0.00 _][$25,600.00_]L$0.00 $0.00 $0.00
South Maintenance Building Roof Replacement
Pending
$51,300.00 $0.00 $0.00 $0.00 $0.00
Twin Chimney -Canvas Replacement
Pending
$0.00 $10,000.00 $0.00 $0.00 $0.00
West Maintenance Building Roof Replacement
Pending
$20,900.00 $0.00 1 $0.00 $0.00 $0.00
Pole Barn Addition- Construction
Pending
$0.00 Jl $0.00 II $0.00 II $0.00 $80,000.00
Pole Barn Addition -Design
Pending
$0.00 $0.00 $0.00 $12,000.00 $0.00
Priority Title Customer Service - Facility Enhancement
Clintonwood Connector Trail Pending $0.00 $0.00 $0.00 $0.00 $0.00
$40,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$55,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$550,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
V $0.00
$120,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$80,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$340,000.00
$0.00
$0.00
$0.00
$0.00
50 77
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
IND Independence Oaks
Upper Bushman Boardwalk/Trail (Safety Path) Phase II- Pending $686,335.00 $0.00 1 $0.00 $0.00 $0.00 I $0.00
Construction
Nature Center-Nature's Playground Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$12,000.00
Play Lot -Beach Cove (New) Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
Tota I s:
I $900,835.00 I $430,600.00 II $275,000.00 II $12,000.00 $120,000.00
I $177,000.00
Lyon Oaks Conference Center
(Priority Title (Customer Service - Efficiency/Operational Savings
Interior Renovation - Construction Pending
$0.00 � $450,000.00 $200,000.0� $0.00 $0.00
V $0.00
Interior Renovation - Design Pending
$40,000.00 A $0.00 $0.00 $0.00 _,J$0.00
I $0.00
Parking Lot Replacement - Construction Pending
$0.00 $0.00 $400,000.00 $0.00 I $0.00
I $0.00
Tota I S: I
I $40,000.00 I $450,000.00 II $600,000.00 II $0.00 I $0.00
I $0.00
LYG Lyon Oaks Golf Course
(Priority Title I (Customer Service - Revenue Generation
Disc Golf -18 Holes -Construction Pending $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Disc Golf-18 Holes -Design Pending $0.00 $0.00 $0.00 $0.00 $0.00 I $0.00
(Priority Title (Customer Service - Efficiency/Operational Savings
Astro-turf Soccer Field Pending $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Boardwalk Replacement Hole #17 Pending $75,000.00 $0.00 $0.00 $0.00 $0.00 V $0.00
(Priority Title (Customer Service - Facility Enhancement
Parking Lot Replacement - Construction Pending L$0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00
Totals: I$75,000.00 I$400,000.00 II$0.00 II $0.00 I$0.00 I$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$460,000.00 $55,000.00
I$550,000.00
1$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 I $0.00
I $0.00
$0.00
$0.00
$0.00 $0.00
$180,000.00
$0.00
$0.00
$0.00 $18,000.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00
$0.00
$0.00
$0.00 I $18,000.00
I $180,000.00
$0.00
$0.00
51 78
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 L2024 2025 2026
Capital Improvement
LYP Lyon Oaks Park
Priority Title Customer Service - Efficiency/Operational Savings
Nature Center Roof Replacement Pending $0.00 $21,300.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Facility Enhancement
Recreational Sports Field Lighting -Construction Pending $0.00 $0.00 $0.00 $0.00 $0.00
Dog Park Lighting -Construction Pending $0.00 $0.00 $0.00 $o.00 I $0.00
Dog Park Lighting -Design Pending $0.00 $0.00 $0.00 $o.00 $0.00
Dog Park/Recreational Field Restroom-Construction Pending $0.00 $0.00 $0.00 $0.00 $0.00
Recreational Sports Field Lighting -Design Pending $0.00 $0.00 $0.00 $0.00
Dog Park/Recreational Field Restroom-Design Pending $0.00 L0.00 $0.00 1 $0.00 $21,000.00
Totals: I$0.00 I$21,300.00 $0.00 II$0.00 I$21,000.00
Orion Oaks
Priority Title Health and Safety
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
V $0.00
$0.00
$300,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$365,000.00
$0.00
$0.00
$0.00
$0.00
$36,500.00
$0.00
$0.00
$0.00
$0.00
$210,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$30,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$210,000.00
1$66,500.00
I$665,000.00
I$0.00
$0.00
$0.00
Dock Replacement - Lake Sixteen Pending
I $0.00 $0.00 $70,000.00 $0.00 I $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Revenue Generation
Day Use Area - Phase I Development -Construction Pending
$0.00 J $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,600,000.00
Day Use Area - Phase I Development -Design Pending
$0.00 $0.00 $0.00 $0.00 $0.00
V $0.00
I $0.00
$0.00
$0.00
$160,000.00
$0.00
Priority Title
Customer Service - Efficiency/Operational Savings
Pole Barn -Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$180,000.00
$0.00
$0.00
$0.00
$0.00
Pole Barn -Design
Pending
$0.00 $0.00 $0.00 $o.00 I $0.00
I $26,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Facility
Enhancement
Dog Park Irrigation -Design
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $20,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Dog Park Lighting -Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$565,000.00
$0.00
$0.00
$0.00
$0.00
Dog Park Lighting -Design
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
I $36,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Parking Lot Paving -Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$300,000.00
$0.00
$0.00
Parking Lot Paving -Design
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$30,000.00
$0.00
$0.00
$0.00
Totals:
$0.00 $0.00 $70,000.00 $0.00 $0.00
$82,000.00
$745,000.00
$30,000.00
$300,000.00
$160,000.00
$1,600,000.00
52 79
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
(Funded) Unfunded Future Years Forecast capital Improvement Management Plan (Forecasted Projects)
Status � u
Abbrev Budget Center Name 2016 ' 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
RDD Red Oaks Dog Park
(Priority Title (Customer Service - Efficiency/Operational Savings
Storm Water Reclamation -Dog Park -Construction Pending $0.00 II $400,000.00 I $250,000.00 $0.00 W $0.00 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Totals: I$0.00 I$400,000.00 II$250,000.00 $0.00 I$0.00 I$0.00 $0.00 $0.00 I$0.00 $0.00 $0.00
Red Oaks Golf Course
IPriority Title (Health and Safety
Tunnel Replacement- Design Pending $20,000.00 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Revenue Generation
Golf Training Facility -Design Pending $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $70,000.00 $0.00
Golf Training Facility -Construction Pending I $0.00 i I $0.00� $0.00 $0.00 $0.00 1 $0.00
$0.00
$0.00
$0.00
$0.00
$770,000.00
Priority Title
Customer Service - Efficiency/Operational Savings
Maintenance Building Roof Replacement Pending $33,300.00 J $0.00 "'1 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Storm Water Reclamation -Golf Course -Construction Pending $0.00 $540,000.00 II $540,000.00 $0.00 _j $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals: I$53,300.00 I$540,000.00 I$540,000.00 II$0.00 I$0.00 1$0.00
$0.00
$0.00
I$0.00
1$70,000.00
I$770,000.00
LRSE Rose Oaks
Priority Title I Customer Service - Revenue Generation
Day Use Development -Phase I, Construction Pending $0.00 11 $0.00 $0.00 $0.00 $0.00 I
$0.00
$175,000.00
$175,000.Oo
$0.00
$0.00
$0.00
Day Use Development -Phase I, Design Pending $0.00 J $0.00 $0.00 $0.00 $0.00
$35,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title Customer Service - Facility Enhancement
Trail Development -Phase II Pending L$0.00 $0.00 -]$0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$192,500.00
$192,500.00
$0.00
Totals: $0.00 L$0.00 $0.00 II$0.00 _]$0.00 I$35,000.00
1$175,000.00
I$175,000.00
I$192,500.00
1$192,500.00
$0.00
�m led Oaks Waterpark Concessions
Priority Title Customer Service - Revenue Generation
Concession Remodeling - Construction Pending $0.01,11- $312,500.00 II $312,500.00 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Totals: $0.00 $0.00 $312,500.00 $312,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
53 80
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
(Funded) Unfunded Future Years Forecast capital Improvement Management Plan (Forecasted Projects)
Status � u
Abbrev Budget Center Name 2016 ' 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
RWP Red Oaks Waterpark
(Priority Title (Customer Service - Revenue Generation
Wave Pool -Wave Equipment Replacement Pending $325,000.00 II $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(Priority Title (Customer Service - Efficiency/Operational Savings
Fencing -Replacement Pending $0.00 1 $0.00 $200,000.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Bathhouse -Remodeling -Construction Pending $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$600,000.00
$0.00
$0.00
$0.00
$0.00
Bathhouse -Remodeling -Design Pending $0.00 $0.00 $0.00 $0.00 Ed
$0.00
$60,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Berm -Security System Pending $0.00 J $20,000.00 �� $0.00 $0.00
$0.00
$0.00
$0. 00
$0.00
$0.00
$0.00
$0.00
(Priority Title Customer Service - Facility Enhancement
Restroom-River Pumphouse-Construction Pending $0.00 $130,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Restroom-River Pumphouse-Design Pending $15,000.00 0.00 $0 0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals: $340,000.00 $150,000.00 1 $200,000.00 $0.00
$0.00
$60,000.00
$600,000.00
$0.00
$0.00
$0.00
$0.00
54 81
Proposed Capital Improvement Budget Plan Column
FY2016 (Funded) Unfunded Future Years Forecast
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020
Capital Improvement
SAC Springfield Oaks Activity Center/Park
Priority Title Health and Safety
Dam Improvements -Culvert Replacement
Pending
$0.00 $75,000.00 $75,000.00 $0.00 $0.00
Public Address System - Construction
Pending
$0.00 $150,000.00 $15Q000.00 $0.00 $0.00
Public Address System -Design
Pending
$0.00 $30,000.00 $0.00 $0.00 $0.00
Water Tower -Improvements
Pending
$0.00 $300,000.00 $0.00 $0.00 I $0.00
Priority Title Regulatory
Dam Improvements -Design
Pending
$30,000.00 $0.00 $0.00 $0.00 $0.00
Storm Water System Renovation - Design
Pending
$0.00 $0.00 $0.00 $0.00
Storm Water System Renovation - Construction
Pending
$0.00 L$0.00 -]L$0.00 $0.00 $0.00
Davisburg Dam -Slope Armor Renovation
Pending
$0.00 $0.00 $0.00 $230,000.00 $0.00
Dam Improvements - Construction
Pending
$0.00 $0.00 $0.00 $o.00 $0.00
Ellis Barn Improvement-Verticle Lift
Pending
$0.00 I $250,000.00 $0.00 II $0.00 JI $0.00
Priority Title Customer Service - Revenue Generation
Davis House Relocation -Design
Pending
$0.00 $10,000.00 $0.00 $0.00 I $0.00
Dog Park
Pending
$0.00 $0.00 $0.00 $0.00 $30,000.00
Horse Bldg. K - Construction
Pending
$0.00 _]L$425,000.0�L$0.00 11 $0.00 $0.00
NR Feature/Fishing Pond
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
Dog Park Fence
Pending
$0.00 $0.00 $0.00 $0.00 $20,000.00
Davis House Relocation -Construction
Pending
$0.00 $0.00 $50,000.00 $50,000.00 $0.00
Ellis Barn Restroom - Design
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Efficiency/Operational Savings
Barn Siding Replacement
Pending
$25,000.00 $25,000.00 $25,000.00 $0.00 $0.00
Horse Arena Announcers Pavilion Roof Replacement
Pending
$5,500.00 $0.00 1 $0.00 1 $0.00 $0.00
Restroom/Shower- Replacement, Design
Pending
$0.00 $0.00 $0.00 $0.00 $30,000.00
Restroom/Shower-Replacement-Construction
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Facility Enhancement
Bldg. F-Design
Pending
$0.00 [$0.00 -]L$0.00 II $0.00 $0.00
Parking Lot -Rotary Park -Construction
Pending
$0.00 II $0.00 II $0.00 II $0.00 1 $0.00
1 10 Year Forecast
Capital Improvement Management Plan (Forecasted Projects)
2021 2022 2023 21 2025 2026
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
N $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$250,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$195,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
V $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$30,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$600,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$50,000.00
$0.00
$0.00
$0.00
$0.00 ww
55 (�
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020 2021 2022 2023 L2024 2025 2026
Capital Improvement
SAC Springfield Oaks Activity Center/Park
Parking Lot -Rotary Park -Design Pending $0.00 $0.00 1 $0.00 $0.00 I $0.00
I $5,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Trail Development -Rotary Park Pending $0.00 $0.00 $0.0 $0.0 $0.00
$0.00
$20,000.00
$0.00
$0.00
$0.00
$0.00
Totals: $60,500.00 $1,265,000.00 $300,000.00 $280,000.00 $80,000.00
$800,000.00
$95,000.00
$250,000.00
$0.00
$0.00
$55,000.00
Springfield Oaks Concession
Priority Title Customer Service - Revenue Generation
Grill Room Remodeling -Construction Pending $0.00 $0.00 $0.00 $0.00 $0.00
I $470,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Grill Room Remodeling - Design Pending $0.00 J $0.00 $0.00 $0.00 $52,000.00
I $0.00
1 $0.00
$0.00
$0.00
$0.00
$0.00
Clubhouse -Deck Pending $0.00 $0.00 1 $0.00 1 $0.00 $0.00
I $40,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
Concession Remodeling - Design Pending $47,000.00 $0.00 _ $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title Customer Service - Facility Enhancement
Parking Lot-Staff/Volunteer-Construction
Pending $0.00 $0.00 $0.00 $0.00 $0.00
V $0.00
$22,000.00
$0.00
$0.00
$0.00
$0.00
Parking Lot-Staff/Volunteer-Design
Pending $0.00 $0.00 $0.00 $0.00 $20,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals:
I$47,000.00 I$0.00 $0.00 $0.00 $72,000.00
J$510,000.00
$22,000.00
I$0.00
I$0.00
$0.00
$0.00
Springfield Oaks Golf Course
Priority Title
[Regulatory
Storm Water System Renovation - Construction
Pending $0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$250,000.00
$0.00
$0.00
$0.00
$0.00
Storm Water System Renovation - Design
Pending $0.00 $0.00 $0.00 $0.00 I $0.00
I $50,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Efficiency/Operational Savings
Maintenance Area -Paving
Pending $0. $0.00 $0.00 I $100,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Irrigation System - Replacement - Phase II
Pending 0.0 $140,000.00 $140,000.00 $140,000.00 JI $140,000.00
$140,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Facility Enhancement
Fence Line Replacement
Pending $0.00 $0.00 $0.00 $0.00 $0.00
V $0.00
$0.00
$125,000.00
$0.00
$0.00
$0.00
ParkingLot- Staff/Volunteer, Construction
Pending $0.00 J $0.00 $0.00 $0.00 $0.00
$0.00
$22,000.00
$0.00
$0.00
$0.00
$0.00
Parking Lot-Staff/Volunteer-Design
Pending $0.00 $0.00 $0.00 $0.00 I $20,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals:
$0.00 $140,000.00 $140,000.00 $140,000.00 $260,000.00
$190,000.00
$272,000.00
$125,000.00
$0.00
$0.00
$0.00
56 83
Proposed Capital Improvement Budget Plan Column
1
10 Year Forecast
(Funded) Unfunded Future Years Forecast
FY2016
Capital Improvement Management
Plan (Forecasted Projects)
Abbrev Budget Center Name
Status 2016 2017 2018 2019 2020
2021
2022
2023
2024
2025
2026
Capital Improvement
WCM Waterford Oaks County Market
Priority Title Customer Service - Revenue Generation
Parking Lot Expansion -Construction
Pending $0.00 $0.00 $375,000.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Window/Door Replacement
Pending $0.00 $0.00 $0.00 $0.00 I $100,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Vendor Pavilion -Design
Pending $0.00 $75,000.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Parking Lot Expansion -Design
Pending $0.00 $37,500.00 $0.00 $0.00 I $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Building Expansion -Construction
Pending $0.00 $0.00 $0.00 $30Q000.00 $300,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Building Expansion -Design
Pending [$0.00 __-] $60,000.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Vendor Pavilion -Construction
Pending $0.00 L$0.00 , $0.00 $0.00 $375,000.00
I $375,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals:
I$0.00 I$172,500.00 II$375,000.00 II$300,000.00 $775,000.00
I$375,000.00
1$0.00
I$0.00
I$0.00
$0.00
$0.00
WLC White Lakes Oaks
Conference Center -4
Priority Title Health and Safety
Side walk lighting
Pending $0.00 $20,000.00 $0.00 $0.00 $0.00
V $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Revenue Generation
Grill Room Remodeling - Construction Pending $0.00 J $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$259,000.00
Grill Room Remodeling - Design
Pending $0.00 $0.00 1 $0.00 1 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$60,000.00
$0.00
Priority Title
Customer Service - Efficiency/Operational Savings
Accoustical Renovations
Pending $0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$75,000.00
$0.00
$0.00
Priority Title
Customer Service - Facility Enhancement
North Parking Lot -Construction
Pending $0.00 � $0.00 $o.00 $0.00
$0.00
$0.00
$0.00
$281,250.00
$0.00
$0.00
Totals:
$0.00 $20,000.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$356,250.00
$60,000.00
$259,000.00
57 84
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
(Funded) Unfunded Future Years Forecast capital Improvement Management Plan (Forecasted Projects)
Status � u
Abbrev Budget Center Name 2016 ' 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
W LG
White Lake Oaks Golf Course
Priority Title I (Health and Safety
1st Tee Renovation
Pending
$0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$150,000.00
$0.00
$0.00
$0.00
$0.00
Tee box safety fencing
Pending
$0.00 _ $0.00 $0.00 $0.00
$0.00
$0.00
$75,000.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer Service - Revenue Generation
Irrigation System - Replacement
- Phase II Pending
$80,000.00 $80,000.00 $80,000.00
$80,000.00
$80,000.00
$0.00
$0.00
$0.00
1 $0.00
$0.00
Priority Title
Customer Service - Efficiency/operational Savings
Fence Line Replacement
Pending
$0.00 [$0.00--ir- $0.00 $65,000.0
$60,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Storage Building -Construction
Pending
$0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$80,400.00
$0.00
$0.00
Maintenance Building Addition -Construction
Pending
$0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$200,000.00
Drainage Improvements -Construction
Pending
$0.00 $0.00 $0.00 $0.00
$90,000.00
$90,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Drainage Improvements -Design
Pending
$0.00 $18,000.O0 j $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Maintenance Building Addition -Design Pending
$0.00 I $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$20,000.00
$0.00
(Priority Title
(Customer Service - Facility
Enhancement
North Parking Lot Expansion -Construction Pending
$0.00 _1L0.00 $0.00 $0.00
$0.00
$281,250.00
$0.00
$0.00
$0.00
$0.00
Sign Replacement
Pending
$0.00 $25,000.00 $0.0 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals:
$0.00 $123,000.00 $80,000.00 $145,000.00
$230,000.00
I$451,250.00
I$225,000.00
$0.00
I$80,400.00
I$20,000.00
I$200,000.00
58 85
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016J 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
WTR Waterford Oaks Activity Center/Park
(Priority Title (Health and Safety
Boardwalk/Dock Replacement Pending $0.00 $60,000.00 $60,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
IPriority Title (Regulatory
Storm Water Improvements Pending $0.00 $0.00 $100,000.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(Priority Title (Customer Service - Revenue Generation
Dog Park Pond - PK, Construction Pending $0.00 $0.00 $0.00 $140,000.00 $140,000.00
$140,000.00
I $0.00
$0.00
$0.00
I $0.00
$0.00
Dog Park Pond - PK, Design Pending $0.00 [$0.00 -:]$45,000.00 II $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Picnic Shelter, Parkview Pending $0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$40,000.00
$0.00
$0.00
$0.00
(Priority Title (Customer Service - Efficiency/Operational Savings
Irrigation -Paradise Peninsula Pending $0.00 $0.00 $0.00 $0.00 $0.00
I $15,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Redevelopment Phase I - Design Pending $0.00 $3001000.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Redevelopment Phase I -Construction Pending L$0.00 ] $550,000.00 JI $0.00 II $0.00 _A$0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(Priority Title (Customer Service - Facility Enhancement
Ashpalt Trail System, Phase 2 Pending $0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$120,000.00
Play Lot -Rabbit Run Pending $0.00 $0.00 $0.00 $0.00 $40,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Trails -New Pending $0.00 $0.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$60,000.00
$0.00
$0.00
Paving -Service Road Pending $0.00 $75,000.00 $0.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Paradise Pennisula-Shade Structure Pending $0.00 $0.00 $0.00 $0.00 $0.00
I $20,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
East-West Campus Connector Trail -Construction Pending $0.00 $0.00 $0.00 $60,000.00 $60,000.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Accessible Playground -Enhancements Pending 00.00 $25,000.00 $25,000.00 $0.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
East-West Campus Connector Traill-Design Pending $15,000.00 ] $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals: I$15,000.00 I$810,000.00 II$230,000.00 I$200,000.00 $240,000.00
I$175,000.00
1$0.00
$40,000.00
I$60,000.00
1$0.00
I$120,000.00
WWC Waterford Oaks Waterpark Concessions
(Priority Title (Customer Service - Revenue Generation
Concession Remodeling - Construction Pending $0.00 $400,0005,000.00 $ .00 $220.00 $0.00
I $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals: I$0.00 I$400,000.00 11$225,000.00 II$0.00 I$0.00
I$0.00
$0.00
I$0.00
I$0.00
$0.00
$0.00
59 86
Proposed Capital Improvement Budget Plan Column 1 10 Year Forecast
(Funded) Unfunded Future Years Forecast Capital Improvement Management Plan (Forecasted Projects)
Status � u
Abbrev Budget Center Name 2016 ' 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Capital Improvement
WWP Waterford Oaks Waterpark
(Priority Title (Customer Service - Revenue Generation
New Water Feature-WP-Construction
Pending
$0.00 $440,000.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Rental Pavilion -Pine Cove
Pending
$0.00 $0.00 $0.00 $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$180,000.00
Redevelopment Phase I, Design
Pending
$0.00 $100,000.00 J $0.00 $0.00 ,I $0.00 I
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Priority Title
Customer
Service - Efficiency/Operational Savings
Wave Pool -Water Spray System
Pending
$0.00 r I $20,000.00 II $0.00 $0.007� $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Bath house -Remodeling
Pending
$0.00 $0.00 II $600,000.00 j $0.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Filter Separation System
Pending
$0.00 �0.00 $0.00� $150,000.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Raft Ride -Accessible Lift System -Design
Pending
$0.00 �0.00 $10,000.00 $0.00 $0.00
$0.00
$0.00 �$0.00
$0.00
$0.00
$0.00
Raft Ride -Conveyor Belt Replacement
Pending
$0.00 $15,000.00 L$0.0gjjWL$0.00$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Totals:
$0.00 $575,000.00 $610,000.00 $150,000.00 I$0.00 I$0.00
$0.00
$0.00
I$0.00
$0.00
I$180,000.00
Totals:
$2,057,635.00 $8,092,400.00 $6,254,500.00 $3,484,500.00 I$3,014,500.00 1$4,556,750.00
$5,366,700.00
I$4,181,000.00 I$2,928,150.00
1$800,500.00
I$3,745,000.00
Capital Improvement Summary
Capital Improvement
Pending
Total
Grand Total of FY2016 Funded
$2,057,635.0
$2,057,635.00
$2,057,635.00
60 87
FY2016 Proposed Projects for OCPRC Approval
(listed by Priority Category)
Priority
Category
Cost
Center
Maintenance
Project Name
Budget
Health & Safety
1
ADM
IP@vement Maintenance Program
$120,000.00
69
Total Health and Safety (1)
$120,000.00
Customer Service -Revenue Generation
3
ADM
Carpet/Flooring Management Program
$50,000.00
68
Total Customer Service -Revenue Generation (1)
$50,000.00
Customer Service -Efficiency & Operational Savings
4 ACC Stucco Repair $20,000.00 63
4 GLG Exterior Stone Repair $10,000.00 70
4 ADM Window/Door Replacement $50,000.00 66
4 ADM Interior/Exterior Painting Management $50,000.00 67
Total Customer Service -Efficiency & Operational Savings (4) $130,000.00
Customer Service - Facility Enhancement
E
ADM
ADM
Natural Resource Management Program
Tree Planting Program
$400,000.00
$100,000.00
64
65
Total Customer Service -Facility Enhancement (2)
$500,000.00
Grand Total All Maintenance Projects $800,000.00
K:\ParksRec\General\Design\Financial\Budgets\FY2016 Budgets\2015.04.24 Numbered FY2016 Proposed Projects.xlsx 4/24/2015 1034 AM
61 SS
62 89
GAp D Scope Description Project # 31
KS
M Maintenance Status Pending
ACC Addison Oaks Conference Center
Project Name Stucco Repair
CIP Number
Project Scope Annual stucco repair/replacement of the existing stucco building fagade, heavy timber
accents and chimney repairs
Project Comments 1-17-2013 - Increase budget from $10,000 to $80,000 for the necessary chimney
repairs as quoted by National Restoration, Inc. (Annual Contractor).
12-17-2013 - Since 2007, $10,000 has been budgeted annually in the parks building
maintenance line item for annual repair and replacment of the existing stucco fagade.
Consider exploring fundraising activites for the sustainability of the historic structure.
The FY2014 Chimney and stucco repairs will be coordinated with the budgeted roof
replacement project.
4-9-2014 - Modified forecast to show the $20,000 annual expenditure.
7-2-2014 - Proposed amount changed from $20,000 to $10,000 due to budget
constraints.
11-12-14 - Commission approved amount for FY2015 is $20,000 maintenance building
is next building to be addressed for stucco repair/replacement.
Priority Title Customer Service - Efficiency/Operational Savings
Forecasted Year 2016
Proposed Amount $20,000.00
Budgeted Amount
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63
A A
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Scope Description
Project # 35
M Maintenance
ADM Administrative Services
Project Name Natural Resource Management Program
CIP Number
Status Pending
Project Scope Annual Natural Resource Management Program for all necessary in-house and
contracted services for prescribed burns, deer surveys, permit/fees, habitat/wildlife
management, native plantings, and other related natural resource management
Project Comments 2-19-2014 - This program will complete and replace the following FY2014 NR Projects:
NR-Aerial Deer Survey
NR-Arborist Services
NR-Environmental Permits & Fees
NR-Habitat Management
NR-Wildlife Management
NR-Native Plantings
NR-Prescribed Burns
NR-Herpetological Study
Escalation of budget over the 15yrs represents a goal to meet or exceed national
standards for the preservation and management of our natural areas.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
Requires verification from Natural resources.
4-1-2014 NR-Herpetological Study - This study is being included into the overall
Natural Resource Management Program instead of a stand alone project.
2014/2015 - Baseline Herpetological Studies (10 Parks) FY14-$110,000 budgeted,
FY15 - $110,000 proposed budget
2016 - Critical Habitat Assessments & Report Preparation (10 Parks) - $45,000
proposed budget
2017 - Identification of Grant Funding Opportunities for Implmentation of
Management Recommendations - $5,000 proposed budget
Customer Service - Facility Enhancement
2016
$400,000.00
21-Apr-15
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64 91
GAKJ__� ND
FLINTY PARKS
M Maintenance
ADM Administrative Services
Scope Description
Project Name Tree Planting Program
CIP Number
Status Pending
Project # 36
Project Scope Annual Natural Resource Management Program for all necessary in-house and
contracted tree planting in park natural buffers and public areas based upon 500 trees
annually.
Project Comments NR-Natural Resources
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-22-2014 - The FY2015 budget was increased to accommodate a larger park -wide
tree planting effort by Land Management Staff, volunteer, contractors etc, including
the re-establishment of the Tree Tribute Program. Therefore the Project Scope was
changed to include approximately 500 deciduous & evergreen trees.
Customer Service - Facility Enhancement
2016
$100,000.00
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r + a
i �e;q�nationt]a1cWn�.[arn
Scope Description
Project # 33
M Maintenance
ADM Administrative Services
Project Name Window/Door Replacement
CIP Number
Status Pending
Project Scope Yearly management of nearly 2,500 windows and door in all cost centers
Project Comments Maintenance costs are based on an average lifecycle of 25 - 35 years. A portion of the
FY2014 funds will be used to validate a phased management program.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-22-2014 - Unchanged for FY2015. Evaluation of a phased management program is
expected to be completed by September 2014.
Customer Service - Efficiency/Operational Savings
2016
$50,000.00
21-Apr-15
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r + a
i �e;q�nationt]a1cWn�.[arn
Scope Description
Project # 34
M Maintenance
ADM Administrative Services
Project Name Interior/Exterior Painting Management
CIP Number
Status Pending
Project Scope Yearly interior and exterior paint of approximately 150 facilities with varying surface
types of wood, metal, masonry EFIS etc, within all cost centers, including walls,
facades and structures
Project Comments 3-1-2013 - This does not include the Addison Oaks Bulh Estate Stucco Repair.
Maintenance cost based on approximately 4-6 facilities per fiscal year. A portion of
the FY2014 funds will be used to validate a phased - management program based on
condition and age.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-22-2014 - Unchanged for FY2015.
Customer Service - Efficiency/Operational Savings
2016
$50,000.00
21-Apr-15
8:47 AM
67 94
r + a
i �e;q�nationt]a1cWn�.tarn
Scope Description
Project # 30
M Maintenance
ADM Administrative Services
Project Name Carpet/Flooring Management Program
CIP Number
Status Pending
Project Scope Yearly replacement of carpet, hardwood, VCT, epoxy, tile etc. of approximately
100,000 SYD of interior building space
Project Comments Maintenance cost based on approximately 2.5% of total building space. Potentially
reduce in FY2015 to 1% or less. A portion of the FY2014 funds will be used to validate
a phased management program based on condition and age.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-22-2014 Unchanged for FY2015
Customer Service - Revenue Generation
2016
$50,000.00
21-Apr-15
8:47 AM
68 95
r + a
i �e;q�nationt]a1cWn�.[arn
Scope Description
Project # 29
M Maintenance
ADM Administrative Services
Project Name Pavement Maintenance Program
CIP Number
Status Pending
Project Scope Yearly pavement maintenance program of more than 1,000,000 SYDS of Asphalt and
Concrete within all cost centers, including cut & patching, crack filling, striping, small
replacement project under $5,000
Project Comments 3-1-2013 - Maintenance cost based on approximately 2.5% of total SYDS and does not
included complete replacement of asphalt & concrete. Coordinate this program with
established Facilities Engineering (General fund) Program.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-22-2014 - The approved FY2014 program will be completed during the spring and
summer months of 2014, with a continued yearly evaluation of pavement projects for
the following fiscal years.
Health and Safety
2016
$120,000.00
21-Apr-15
8:47 AM
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Scope Description
Project # 32
M Maintenance
GLG Glen Oaks Golf Course
Project Name GLG-Exterior Stone Repair
CIP Number
Status Pending
Project Scope Repair existing cultured stone and real stone exterior of building.
Project Comments The cultured stone continues to require yearly attention due to detaching from
building structure.
Priority Title
Forecasted Year
Proposed Amount
Budgeted Amount
1-22-2014 Unchanged for FY2015.
7-2-2014 Proposed amount changed from $10,000 to $5,000 due to budget
constraints.
Customer Service - Efficiency/Operational Savings
2016
$10,000.00
21-Apr-15
8:47 AM
70 97
Oakland County Parks and Recreation Commission OWD
Maintenance Management Plan and 10 Year Forecast (PROPOSED) COUNTY PARKS
21-Apr-15
Proposed Maintenance Plan Columns 10 Year Forecast
FY2016
(Funded) Unfunded Future Years Forecast Maintenance Management Plan (Forecasted Projects)
Abbrev Budget Center Name Status 2016 12017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Maintenance
ACC Addison Oaks Conference Center
(Priority Title (customer service - Efficiency/operational Savings
Water Tower -Demolition Pending $0.00 $20,000.00 $0.00 $0.00 $0.00 I $0.00 I $0.00 $0.00 $0.00 I $0.00 $0.00
Stucco Repair Pending $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 I $20,000.00 I $20,000.00 $20,000.00 $20,000.00 I $20,000.00 $20,000.00
Totals: I I$20,000.00 I$40,000.00 I1$20,000.00 $20,000.00 I$20,000.00 I$20,000.00 1$20,000.00 I$20,000.00 I$20,000.00 1$20,000.00 $20,000.00
ADD Addison Oaks
IPriority Title (Health and Safety
Bulh Lake Dam -Structural Inspection Pending $0.00 $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Pedestrian Bridge -Structural Inspection Pending $0.00 $0.00 $2,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Totals: I$0.00 I$0.00 I1$7,500.00 lI$0.00 I$0.00 I$0.00 $0.00 I$0.00 I$0.00 $0.00 $0.00
71 98
Proposed Maintenance Plan Columns
FY2016 (Funded) Unfunded Future Years Forecast
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020
Maintenance
ADM Administrative Services
10 Year Forecast
Maintenance Management Plan (Forecasted Projects)
2021 2022 2023 2024 2025
2026
Priority Title (Health and Safety
Pavement Maintenance Program Pending $120, 000 00 $150,000.00 $150,000.00 $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00
(Priority Title I (Customer Service - Revenue Generation
Carpet/Flooring Management Program Pending $50,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00 I $150,000.00
(Priority Title (Customer Service - Efficiency/Operational Savings
Interior/Exterior Painting Management Pending $50,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $120,000.00 $120,000.00 $120,000.00 $120,000.00 $120,000.00 $120,000.00
Window/Door Replacement Pending $50,000.00 $mQ000.00 $50,000.00 $50,0 0 00.00 $50,000.00 V $50,000.00 $50,000.00 $50,000.00 $0.00 $0.00 $0.00
(Priority Title (Customer Service - Facility Enhancement
Tree Planting Program Pending I $100,000.00 I $100,000.00 $100,000.00 II $100,000.00 $100,000.00 V $50,000.00 $50,000.00 $50,000.00 $0.00 I $0.00 I $0.00
Natural Resource Management Program Pending $400,000.00 $230,000.00 $225,000.00 $225,000.00 I $300,000.00 I $300,000.00 $300,000.00 $300,000.00 $400,000.00 I $400,000.00 I $400,000.00
Totals: I I$770,000.00 'I$730,000.00 $725,000.00 'I$725,000.00 11$800,000.00 lI$820,000.00 I$820,000.00 I$820,000.00 I$820,000.00 I$820,000.00 I$820,000.00
GLG Glen Oaks Golf Course
IPriority Title
(Health and Safety
Bridge #1, #3 & #9-Structural
Inspections Pending $0.00 $0.00 $7,500.00 $0.00 $0.00
$0.00 $0.00 $8,500.00 $0.00
$0.00 $0.00
(Priority Title
(Customer Service - Efficiency/Operational Savings
GLG-Exterior Stone Repair
Pending I $10,000.00 I[ $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00
Totals:
I$10,000.00 II$0.00 $7,500.00 I$0.00 I$0.00
I$0.00 $0.00 I$8,500.00 I$0.00
$0.00 I$0.00
72 99
Proposed Maintenance Plan Columns
FY2016 (Funded) Unfunded Future Years Forecast
Abbrev Budget Center Name Status 2016 2017 2018 2019 2020
Maintenance
GRV Groveland Oaks
Priority Title Health and Safety
Bridge Inspection -Devil's Island Pending $0.00 $0.00 $2,500.00 $o.00 $0.00
Bridge Inspection -Main 1 Pending $0.00 $0.00 $2,500.00 $0.00 $0.00
Bridge Inspection -Main 2 Pending $0.00 $0.00 $2,500.00 $0.00 $0.00
Bridge Inspection -Virgin Island Pending $0.00 $0.00 $2,500.00 $0.00 $0.00
Priority Title Regulatory
Septic Field -Inspection Pending imkm..�$0.00 $5,000.00 �I $0.00
Totals: I$0.00 I$0.00 II$15,000.00 $0.00 I$0.00
Independence Oaks
10 Year Forecast
Maintenance Management Plan (Forecasted Projects)
2021 2022 2023 2024 2025
011111 ci
$0.00
$0.00
$3,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,000.00
$0.00
$0.00
$0.00
$0.00 $0.00 I $6,000.00 $0.00 $0.00 $0.00
$0.00 $0.00 I$18,500.00 $0.00 $0.00 $0.00
Priority Title Health and Safety
Farmhouse-Domolition/Removal/Relocate Pending Sn n�� o.00 $ .O $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,000.00
Totals: $o.00 $o.00 $o.00 $o.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,000.00
Springfield Oaks Activity Center/Park "M
Priority Title Regulatory
Water Tower -Inspections Pending $0.00 $O.00 $8,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Priority Title Customer Service - Efficiency/Operational Savings
4-H Horse Barn -Siding Replacement Pending $0.00 $25,000.00 $0.00 $0.00 I $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Totals: I$0.00 I$0.00 II$33,000.00 $0.00 I$0.00 I$0.00 $0.00 $0.00 I$0.00 $0.00 $0.00
73 100
FY2016
Abbrev Budget Center Name Status
Maintenance
Proposed Maintenance Plan Columns
(Funded) Unfunded Future Years Forecast
2016 1 2017 2018 2019 2020
WLG White Lake Oaks Golf Course
10 Year Forecast
Maintenance Management Plan (Forecasted Projects)
2021 2022 2023 2024 2025 2026
(Priority Title (Customer Service - Efficiency/Operational Savings
Pond Dredge Pending $0.00 $100,000.00 $0.00 $0.0�I $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Totals: $0.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WP Waterford Oaks Waterpark
Priority Title Customer Service - Efficiency/Operational Savings
Kiddie Water Structure -Painting Pending 50.00 _::� 0.o0 $15, � $0.00 $0.00 $o.o0 $0.00 $0.00 $O.00 $0.00
Totals: I$0.00 I$0.00 II$15,000.00 II $0.00 I$0.00 I$0.00 $0.00 I$0.00 I$0.00 $0.00 $0.00
TOtalS: $800,000.00 $870,000.00 $823,000.00 $745,000.00 $8z0,000.00 1$840,000.00 I$840,000.00 I$867,000.00 I$840,000.00 I$8a0,000.00 $860,000.00
Maintenance Management Summary
Maintenance
Pending
Total
Grand Total of FY2016 Funded
:11 111 11
$800,000.00
$800,000.00
74 101
QAKLANDCOUNTYPARKS PLANNING REVIEW
PLANNING AND RESOURCE DEVELOPMENT CIP/Maintenance Management Plans
Updated: April 3, 2015: Page 1 of 5
The Planning Review is an overview of planning documents and demographic trends related to projects identified
by OCPR's Capital Improvement and Maintenance Management Plans and 10-Year Forecasts documents. The
intent is to inform the proposed project in a way that will improve outcomes and provide critical information to
the Parks Commission regarding the project's relevance to the goals and objectives of OCPR.
Budget Center
Multiple
Management Plan Scope
The Capital Improvement Program and Maintenance Management Plans identify and forecast both capital and
maintenance projects for the purpose of improving, maintaining and managing over 230 park facilities, buildings
and structures within the 13 Oakland County Parks. The Management Plans are based on master plans, public
need, and staff recommendations.
The Management Plans provide guidelines for the development and implementation of capital improvement and
maintenance projects, including:
■ Project type and status definitions
■ Alignment of practices with Oakland County Fiscal Services Department
■ Master planning processes
■ Design and construction work flows
■ Commission approval processes
The Management Plans also provide for capital and maintenance programs for pavement, roofing, building
equipment, and fence line replacement. Maintenance programs include pavement repair, flooring
repair/replacement, painting, window/door replacement, natural resources, and the ADA Transition Plan.
(OCPRC, Sept 2014)
Budget Forecast
See Commission memo for forecast amount for FY2016
Strategic Plan
1.2.2 Recreation Facilities Vision: Develop and maintain year round recreation facilities that support passive and
active recreation pursuits for people of all ages
1.2.2.1 Recreation Facilities Goal: Upgrade existing recreation facilities and add additional recreation facilities and
amenities that energize the community to want to live, work, and play in Oakland County
1.2.2.2 Strategies: #1— Develop an asset management plan for infrastructure maintenance and improvements
based on updating a minimum of 4-5% of the system annually. NOTE: this rate of re -investment from the 2008 plan
may be high — staff are researching current standards for re -investment rates.
(PROS Consulting, April 2008, pp. 3-4)
Recreation Plan
Objective 2.2: Planned Capital Improvement and Major Maintenance Projects — Implement capital improvement
and major maintenance projects that have been identified in the park master planning process or in capital
75 102
QAKLANDCOUNTYPARKS PLANNING REVIEW
PLANNING AND RESOURCE DEVELOPMENT CIP/Maintenance Management Plans
Updated: April 3, 2015: Page 2 of 5
project/major maintenance forecasts and pursuant to the results of the facility planning process (OCPRC, February
2013, p. 13)
Objective 4.6: Fiscal Responsibility — Manage and develop OCPRC finances that will ensure the long-term provision
of recreational services that meet the needs of Oakland County residents
Action 4.6.D. Implement a protocol for evaluating proposed capital expenditures, both planned and
unplanned that is guided by facility plans
(OCPRC, February 2013, pp. 44-45)
Park Master Planning
In past years, the decision to reinvest in existing park assets and add new assets was driven by the CIP process.
Now, as park master plans are being completed —the CIP process is guided by the park master plans. Design staff
and Planning staff are working together to ensure a smooth transition from park planning to design and
construction and collaborating together on required Parks Commission approvals.
OCPR's park master planning process was developed in partnership with the OCPR Parks Commission. It provides a
foundation for decision -making regarding capital improvements that is based on documented recreational need,
public engagement, and alignment with the strategic mission and goals of OCPR. The master planning process
aligns capital improvements with operational and marketing planning. By incorporating the principles of universal
design, we strive to provide facilities and structures that are accessible to people of all abilities. The park master
planning process steps are:
I. Pre -Planning— baseline research and workplan development
■ Parks Commission authorization is required to launch public engagement in next phase
II. Inventory and Analysis — community, stakeholder, park user, and public engagement
III. Concept Development— development of park vision, objectives and performance metrics, and facility
concepts
■ Parks Commission authorization is required to solicit public comment on draft Park Vision and
Facility Concepts
IV. Concept Refinement — refinement of concepts based on public input and additional research
■ Parks Commission final approval of Park Vision and Facility Concepts is required
V. Forecasting — linking of master planning concepts to CIP, maintenance, operations, and marketing
workplans, schedules and budgets
■ This step results in a Park Business Plan combining the park master plan, operations plan,
marketing plan and financial forecasts
■ Implementation of design and construction of projects identified in the master plan is subject to
the approval of the Parks Commission
■ With the necessary approvals in place, implementation of projects is generally a two-year
process with design occurring in Year 1 and construction in Year 2
VI. Evaluation — tracking of outcomes of design and construction, documentation of performance metrics
identified in the master plan, and reporting to the Parks Commission and the public
Public Engagement
In the 2010 Community -Wide Survey, the actions that respondents are most willing to fund with their County parks
and recreation tax dollars is "fix-up/repair older buildings/shelters/playgrounds" (35%), "purchase land to preserve
open space and protect the environment" (31%), "purchase land to develop walking and hiking trails" (27%), and
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PLANNING AND RESOURCE DEVELOPMENT CIP/Maintenance Management Plans
Updated: April 3, 2015: Page 3 of 5
"develop new hard surface walking and biking trails that connect to regional trails" (22%). (Leisure Vision (ETC),
2010)
Drive -Time Service Area
Planning and Resource Development is in the process of calculating drive -time service areas for all parks and
facilities where the home zip codes of visitors have been collected (point of sale or surveys). By mapping the drive -
time radius, we can determine if similar or complementary services are being provided by others in the same area
for a better understanding of the facility's market position. We are providing this analysis for individual projects as
it becomes available.
Visitor Trends
When available, three years of visitor trends are included for each project.
Market Analysis
Planning and Resource Development is in the process of developing market analyses for major facility -types
provided by OCPR. When a completed market analysis is available, recommendations regarding identification of
target markets are reported in the planning review.
Facility Standards
The facility standards and practices project is under development.
Accessibility
2006 Accessibility Assessment
The 2006 Accessibility Assessment was conducted by a consultant team in 2005-06 to inventory, analyze, develop
options, and estimate costs for the needs of ... Oakland County Parks and Recreation Parks in regard to the specific
requirements of the Americans with Disabilities Act. The recommendations generated by this assessment are
reviewed as part of the planning review process for each project. (Straub, Pettitt, Yaste; Becket & Raeder;
Michigan Protection & Advocacy Service, April 2006)
Transition Planning
As updated transition plans become available, those recommendations are incorporated into planning reviews for
individual projects.
Additional Recommendations
Accessibility recommendations, based on regulations and/or best practices that are not included in existing
planning documents, are reported in this section.
Service Assessment
Oakland County Parks' Service Assessment was conducted with the assistance of Green Play, using the Public Sector
Services Assessment Matrix. The Matrix analyzes park and recreation services for: Fit, Financial Capacity, Market
Position, and Alternative Coverage. Each of these factors acts as a lever, providing a provision strategy for the
individual service based upon a series of questions regarding each factor. The planning review for individual
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PLANNING AND RESOURCE DEVELOPMENT CIP/Maintenance Management Plans
Updated: April 3, 2015: Page 4 of 5
projects will report the service assessment determinations for services provided at the park or facility where
improvements are proposed. (GreenPlay LLC, June 2014)
Service Portfolio
The Service Inventory is a listing of park and recreation services that are provided by Oakland County Parks. It is a
product of the Service Portfolio project and is the basis for further in-depth analyses generated by the Service
Portfolio project. The planning review for individual projects will report service portfolio determinations for the
park or facility, including category of service and recommended target cost recovery rate. (GreenPlay LLC, June
2014)
Operational Considerations
This section of the planning review forecasts the effect of the proposed project on the operations and
maintenance of the park or facility, including impacts to revenue generation and operating expenses. The addition
of depreciation expense that will be generated by the proposed project will be considered here.
Agreements and Restrictions
The planning review for individual projects will report on documented restrictions to the property, such as grant
agreements, conservation easements, utility easements and other documents. Other agreements, such as leases,
management agreements, and partnership agreements, will be reported.
Other Planning
In addition to Parks Commission approvals, implementation of projects identified in the Capital Improvement and
Maintenance Management Plans may also require approvals on the federal and/or state level and may be subject
to site plan and other review by local Boards and Commissions. Careful review of zoning, environmental, and other
regulations is an important aspect of the design process. Costs for permitting and review will be anticipated in
project budgets.
References
GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation
Commission.
Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, MI: Oakland County Parks and Recreation
Commission.
OCPRC. (February 2013). Chapter 9: Strategic Action Plan. In Five -Year Parks and Recreation Master Plan.
Waterford, Michigan: Oakland County Parks and Recreation Commission.
OCPRC. (Sept 2014). FY2015-2025 Capital Improvement Management Plan. Waterford, Michigan: Oakland County
Parks and Recreation Commission.
PROS Consulting. (April 2008). Oakland County Parks Strategic Plan Summary Report. Waterford, Michigan:
Oakland County Parks and Recreation Commission.
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PLANNING AND RESOURCE DEVELOPMENT CIP/Maintenance Management Plans
Updated: April 3, 2015: Page 5 of 5
Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County
Parks and Recreation Americans with Disabihities Act (ADA) Assessmesnt and Master Plan. Waterford,
Michigan: Oakland County Parks and Recreation Commission.
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OAKLAND COUNTY PARKS RECREATION
COMMISSION AGENDA
APRIL 29, 2015 AGENDA ITEM NO. G Cr4
PARK OPERATIONS
To: Chairman Fisher and Commission Members
From: Daniel J. Stencil, Executive Officer
James C. Dunleavy, Chief of Parks Operations— North District
Thomas J. Hughes, Chief of Park Operations -- South District
Submitted: April 23, 2015
Subject: Proposed FY 2016 Capital Equipment Plan
INTRODUCTION AND HISTORY
The Oakland County Parks staff has developed a 10-year capital equipment plan to help forecast the future of
our existing equipment. The 10-year capital equipment plan has been a useful tool in determining what
equipment needs to be replaced, both long and short term. This plan also gives us an opportunity to review
inventory of park capital equipment and how long equipment is kept in service. Each budget year this plan is
revised by Parks staff to determine the importance of what is needed to be replaced.
A historical analysis of Capital Equipment expenditures for FY 2011-2015 and the proposed Capital Equipment
expenditures for FY 2016 are included in the attached PowerPoint presentation.
ATTACHMENTS
- Capital Equipment Program PowerPoint Presentation
107
MI M WLAI NIL
Proposed FY
log 2016 Capital
Equipment
Plan
108
Summary
Staff has developed a 10 year capital equipment plan to
help project into the future to identify equipment that
needs to be replaced. This plan is reviewed on an annual
basis and will be adjusted as needed based on the
condition of each piece of equipment.
A 3 Year equipment forecast has also been developed by
staff to more accurately identify equipment needs in the
near future and has been provided.
Staff has submitted a historical summary of Capital
Equipment purchased for FY 2011- FY 2015 along with the
proposed FY 2016 Equipment.
A complete list of Proposed FY2016 Capital Equipment
with replacement justification has also been provided.
109
FY2011 - FY2016
Capital Equipment Purchased
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100"000
9.9
FY 2011 FY 2012 FY 2013
FY 2014
FY 2015
w0perating Equipment Purchased $13,356 $207,318 $289,991
$447,000
...... .....
$472,500
.. . ... ...
N Recreation Equipment $211,000
....... .. .. .. ......... I ..... .. .. .
$231,500
$97,070
bTotal Capital Equipment $13,356 $207,318 $500,991
$678,500
$569,570
Proposed
FY 2016
$383,000
$15,000
$398,000
110
3 Year Equipment Replacement Forecast
Budget Center
Equipment to be Replaced
Estimated
Replacement Cost
2017
ADD
2007 Turbine Debris Blower
$7,000
ADD
2008 Kubota RTV1100 Utility Vehicle
$17,000
GLG
1996 Toro Pro Core Green - Tee Aerator
$23,500
GRV
2007 Jacobsen 5111
$40,000
GRV
2005 Honey Wagon
$10,000
FM
2003 Large Tow Master Equipment Trailor
$15,000
FM
1995 Dump Truck
$60,000
FM
2002 Power Buggy Concrete
$8,000
LYG
2000 Toro Rake-O-Vac
$30,000
MR
1998 Wells Cargo Trailer (special events)
$15,000
MR
2004 Thomas Com. Bus (*04-901)
$130,000
ORN
1984 JD Tractor w/bucket, 42 pto H.P.
$32,000
RDG
2003 Toro 72" Rotary Mower
$20,000
SPG
2004 Toro Mulitpro 1250 Sprayer
$25,000
WLG
2003 Jacobson Trim Mower
$35,000
WTR
2007 Kubota UTV
$13,000
WTR
2009 Kubota 60"
$15,000
WWP
2012 Manual Pool Vac
$5,000
$500,500
2018
ADD
2005 JD 4320 Tractor
$29,000
CAT
Toro HDX 4WD Utility Cart
$18,598
GLG
2006 Toro Grounds Master 4500-D Rough Mower
$51,330
GLG
2005 Toro Greens Master 3150
$26,468
GRV
2008 Kubota 1100 RTV
$17,000
FM
1990 JD Loader
$80,000
IND
1991 Bandit Chipper 6", 20 hp
$10,000
LYG
2000 Toro Grounds Master 4500-D
$16,700
LYG
2001 Sand Pro 5040
$30,000
LYG
2008 Jacobsen IV Plus Greensmower
$29,000
MR
1994In-Line Skate/InFlatTrailer
$10,000
RDG
1991 4WD Utility Tractor w/ Snow Blower
$51,330
RDG
2003 Toro 5410 Fairway Mower
$42,763
SPG
2005 Toro Grounds Master 4500-D
$29,000
SPG
2006 Jacobsen IV Plus Greensmower
$29,000
WLG
2005 Jacobsen IV Plus Greensmower
$29,000
$499,189
2019
ADD
2005 Arctic Cat Snowmobile
$7,400
ADD
2010 G2 Tracksetter Snow Groomer
$8,000
GLG
2002 Toro 72" 4WD Rotary Mower
$26,468
GRV
1990 Generator (Pines Restroom)
$10,000
FM
1991 Boom Truck w/Bucket
$100,000
IND
2003 Excel Hustler Tractorw/72" mower
$26,000
IND
2002 Ventrac tractor w/cab
$34,000
IND
1997 Ski Doo Skandic snowmobile
$11,000
IND
1998 Hahn Spray pro 160 s/p sprayer
$18,000
LYG
2010 Toro Greens Master 3150
$26,468
LYP
2008 Toro 3500 Trim Mower
$35,000
MR
1995 Mobile Stage (Show V)
$105,862
ORN
2005 Exmark 72" Mower
$6,000
RWP
Ultramax Pool Vac
$5,000
SPG
2006 Toro Reelmaster 5410
$38,000
WLG
2008 Toro Reelmaster 5410
$38,000
WWP
Ultramax Pool Vac
$5,000
$500,198
III
2016 PROPOSED CAPITAL EQUIPMENT SUMMARY
Budg_ Replacement or New
Center et Existing Equipment Equipment Description Estimated Cost
Cent
ADD
2002 Kawasaki Mule
Kubota
$18,000
�GLG
2003 3500D
Toro 3500D
$35,000
�GRV
1989 John Deere Tractor
4044 John Deere Tractor
$36,000
�IND
2007 Ventrac
Ventrac
$34,000
�LYG
2003 Greensking IV
Jacobsen Greensking IV Plus
$29,000
�MR
_
Star Lab
$15,000
�RDG
2003 Greensking IV
Toro Greensmower
$29,000
�RWP
Pool Vac
Maxi Sweep Pool Vac
$7,000
�SPG
2005 Toro Reelmaster Fairway
5010 Toro Fairway Mower
$51,000
SAC
2002 72" Rotary Deck Mower
72" Rotary Mower
$25,000
WLG
2005 Toro Grounds Master 4500-D
Toro Grounds Master 4500-D
$60,000
�WLG
2004 Greensking IV
Jacobsen Greensking IV Plus
$29,000
�WTR
1994 Sweeper
Sweeper
$30,000
Total $398,000
112
2016 Kubota 1100 RTV
Addison Oaks
$18,000
Addison Oaks is replacing their 2002
Kawasaki Mule with a 2016 Kubota
1100 RTV, The Kubota will be used for
trail maintenance, parking lot
maintenance, and fence line repair,
The Kubota 1100 RTV is an all
weather utility vehicle and will be
used in summer and winter
operations. The 2002 Kawasaki Mule
will be sent to the County Auction.
113
2016 Toro Groundsmaster 3500-D
Glen Oaks Golf Course
$35fOOO
The 2016 Toro Grounds Master
will replace the 2003 Toro 3500-
D. The existing 3500-D has
logged over 5500 hours of
operation mowing tee, green and
bunker surrounds at the golf
course. According to our
maintenance logs and equipment
mechanics, the average life
expectancy of most of our
equipment is 4,000 hours. The
2002 Toro 3500-D will be sent to
the County Auction.
114
2016 John Deere Tractor
Groveland Oaks
$36,000
Groveland Oaks is replacing
their 1989 John Deere Tractor
with a 2016 John Deere
Tractor and Front End Loader.
The tractor will be used for
maintenance tasks all season.
The tractor will also be used
at other parks to assist in trail
maintenance. The existing
tractor is in need of repair and
will be sent to County Auction.
115
2016 Ventrac 4200 Tractor
Independence Oaks
$34,000
Independence Oaks is
replacing their 1998 Steiner
Tractor with a 2016 Ventrac
4200 Tractor. The tractor will
be used for maintenance tasks
all seasons. All current
attachments can be used on
the new equipment. The
existing tractor is in need of
repair and will be sent to
auction.
116
2016 Jacobsen Greensking IV
Lyon Oaks Golf Course
$29,000
White Lake Oaks will be replacing the
2003 Jacobsen Greensking IV with a
2016 Jacobsen Greensking IV Plus.
The new mower will be used for
mowing greens. All greens mowers
are cycled through different
applications (Tees, Collars,
Verticutting and Rolling) until they
reach the end of their life cycle. The
existing mower will be sent to the
County Auction.
117
2016 Star Lab
Recreation Section
$15,000
The Star Lab will be used at
the Red Oaks Nature Center
for educational programs.
The Star Lab is a portable
unit and will also be used for
other events and programs
throughout the county.
118
2016 Toro 3150 Greensmower
Red Oaks Golf Course
$291,000
Red Oaks will be replacing the 2003
Jacobsen Greensking IV with a 2015
Toro 3150 Greensmaster, The new
mower will be used or mowing
greens. All greens mowers are cycled
through different applications (Tees,
Collars, Verticutting and Rolling) until
they reach the end of their life cycle.
The existing mower will be sent to
the County Auction.
119
2016 Maxi Sweep Pool Vacuum
Red Oaks Water Park
$7,000
The Maxi Sweep pool vacuum is used
for daily maintenance of Red Oaks
Wave Pool and River Ride. The
existing pool vacuum has been
repaired multiple times and has
} reached the point where it can no
longer be repaired. The existing pool
vacuum will be sent to the County
Auction.
1A
120
2016 Toro 5010 Reelmaster Fairway
Mower
Springfield Oaks Golf Course
$51,000
The 2016 Toro Fairway Mower
will replace the 2004 Toro
Reelmaster Fairway Mower. The
Reelmaster will be used to mow
fairways at the golf course. The
existing fairway mower has over
5500 hours of operation and has
exceeded the average life
expectancy of 4000 hours. The
existing mower will be sent to
the County Auction.
121
2016 John Deere 72" Deck Mower
Springfield Oaks Park
$25,000
The 2016 72" John Deere Rotary
Deck Mower will replace the
2002 Toro 72" Deck Mower. The
John Deere mower will be used
to mow grounds throughout the
park that cannot be accessed by
the larger mowers. The 2002
72" Toro will be sent to the
County Auction.
122
2016 Smithco Sweepstar Sweeper
Waterford Oaks
$30f 000
The Sweepstar 48H will replace
the Olathe Sweeper. The
SweepStar sweeper will be used
to pick up leaves and other
debris throughout the trails and
park. The Olathe sweeper will
be sent to the County Auction.
123
2016 Toro Groundsmaster 4500-D
White Lake Oaks Golf Course
$60,000
The 2016 Toro Grounds Master will
replace the 2005 Toro Grounds
Master. The 2005 has logged over
5,000 hours of operation mowing
roughs on the golf course. According
to our maintenance logs and
equipment mechanics, the average
life expectancy of most of our
equipment is 4,000 hours. The 2005
Toro will be transferred to another
park to use as a backup or sent to
auction.
124
2016 Jacobsen Greensking IV
White Lake Oaks
$29,000
White Lake Oaks will be replacing the
2004 Jacobsen Greensking IV with a
2016 Jacobsen Greensking IV Plus.
The new mower will be used for
mowing greens. All greens mowers
are cycled through different
applications (Tees, Collars,
Verticutting and Rolling) until they
reach the end of their life cycle. The
existing mower will be sent to the
County Auction.
125