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Agendas/Packets - 2015.07.14 - 40300
MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 2:00 p.m. on Tuesdav, July 14, 2015, at Oakland County Parks and Recreation Administration Office, Waterford, Michigan 48328. located at 2800 Watkins Lake Road, GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 2800 Watkins Lake Road • Bldg 97W • Waterford, Ml 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com QAKLANDCOUNTYPARKS July 9, 2015 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE................................... TIME................................... Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI Tuesday, July 14, 2015 2:00 p.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPU Gerald A. Fisher Executive Officer Chairman k David VanderVeen Vice Chairman John A. Scott teary Next Meeting: Tuesday, August 11, 2015 @ 2:00 p.m. A. David Baumhart III Oakland County Parks and Recreation Administration Office Ron Fawkes Robert E. Kostin 2800 Watkins Lake Road Christine Long Gary R. McGillivray an 48328 Waterford, Michigan g Jim Nash David W. Potts Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, 2 support economic prosperity and promote the protection of natural resources. Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, July 14, 2015 2:00 p.m. AGENDA Page #'s Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ « 3. Pledge of Allegiance ------ « 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-11 Approval of Minutes: Regular Meeting of 05/12/2015 12-15 5 Special Meeting of 05/27/2015 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 7. INTRODUCTION: Sara Kohn, Human Resources Analyst Oakland County Human Resources S. Wells 858.4634/D. Stencil 16 8. CONSENT AGENDA: 17 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 05/31/15 (FM 08, FY15) 18 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 05/31/15 (FM 08, FY15) 19 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 05/31/15 (FM 08, FY15) 20-24 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 05/31/15 (FM 08, FY15) 25 E. FY 2015 CIP Schedule Update Receive & File M. Donnellon 858.4623/D. Stencil 26 F. FY 2015 Non-CIP Maintenance Projects Update Receive & File M. Donnellon/D. Stencil 9. REGULAR AGENDA: 27-77 A. Proposed Groveland Oaks West/ORV Business Plan Presentation & Discussion Information D. Stencil/D. Folland 736.9087/ S. Wells/ M. Prowse 249.2801 78-90 B. Pathway to a Healthier Michigan Grant Acceptance Information/ApprovalBOC L. Stasiak/D. Stencil/M. Prowse Catalpa Oaks 91-93 C. Parks Healthy Food Service Guidelines Demonstration Project Proposal /Donation Acceptance Information/Approval/BOC S. Wells/P. Castonia 858.0909/D. Stencil 94-112 D. Road Commission for Oakland County (RCOC) and Oakland County Cooperative Invasive Species Management Area (OC CISMA) Grant Acceptance Information/ApprovalBOC B. Bird 858.1726/D. Stencil/M. Prowse 113-120 E. Temporary Use Permit for Alcohol - Oakland Uncorked - Clarkston SCAMP Permit August 7, 2015 Information/Approval M. Prowse/D. Stencil 3 Break at the Discretion of the Chair 121-128 F. Temporary Use Permit for Alcohol - 2015 Ellis Barn Hoedown - Clarkston Community Historical Society Hoedown October 17, 2015 Information/Approval M. Prowse/D. Stencil 129-131 G. Temporary Use Permit Policy Update Information/Approval M. Prowse/ D. Stencil H. Natural Resources Presentation - 15 Minutes Informational B. Bird 132 I. Proposed OCPR 50th Anniversary Celebration Update Information D. Stencil/S. Wells/T. Fields 858.0914 133 J. Discussion of Appointing a Finance Committee to Assist with Budget Process Information G. Fisher/D. Stencil 10. REPORTS: 134-144 A. Executive Officer Report Receive and File D. Stencil B. Participation and Program Review FY 2015, Month 09 Receive and File T. Fields/J. Dunleavy 858.4647/T. Hughes 343.1011 C. Executive Committee Update Receive and File G. Fisher 11. OLD BUSINESS G. Fisher 12. NEW BUSINESS G. Fisher 13. CLOSED SESSION: (Potential Property Acquisition Update) G. Fisher 14 ADJOURN Next Meeting: 2:00 p.m. on August 11, 2015 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 4 Oakland County Parks and Recreation Commission Regular Meeting May 12, 2015 Chairman Fisher called the meeting to order at 2:05 p.m. in the meeting room at the Red Oaks Nature Center. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Gary McGillivray, Jim Nash, David Potts COMMISSION MEMBERS ABSENT WITH NOTICE: Christine Long ALSO PRESENT: Parks and Recreation OC Corporation Counsel OC Fiscal Services Jaffe Raitt Heuer & Weiss Law Firm RecoveryPark APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Phil Castonia, Chief of Business Operations Mike Donnellon, Chief -Park Facilities Maint. & Dev. Sandy Dorey, Recreation Program Supervisor Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Terry Fields, Chief-Rec. Programs & Services Sarah Hudson, Parks Naturalist Tom Hughes, Chief -Park Ops. & Maint.- S. District Laurie Stasiak, Recreation Program Supervisor Jen Myers, Architectural Engineer Melissa Prowse, Supervisor of Planning Shayne Skolnik, Grounds Maintenance Supervisor Desiree Stanfield, Supervisor -Comm. & Marketing Jody Hall, Financial Attorney - Corp. Counsel Jeff Phelps, Parks and Rec. Fiscal Coordinator Judith Greenstone Miller Gary Wozniak Moved by Mr. Kostin, supported by Mr. Fowkes to approve the agenda with the following change: Under Item 5 — Remove 04/29/2015 OCPRC Regular Meeting Minutes AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 5 APPROVAL OF MINUTES: Moved by Mr. Scott, supported by Mr. Fowkes to approve the minutes of the April 14, 2015 Regular OCPR Commission meeting. AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Executive Officer Daniel Stencil announced that former OCPR Chairperson Emeritus Pecky D. Lewis, Jr. has been selected as a candidate for the MRPA Hall of Fame. Mr. Lewis will be inducted into the Hall of Fame and recognized for his 33+ years of service to the Parks and Recreation industry at a ceremony on October 1, 2015. The Commission recommended that a resolution be presented in his honor. In addition, it was announced that Vice Chairman David VanderVeen was re -appointed to the Aeronautics Board and also got his first hole -in -one while golfing with his son last week. INTRODUCTION: Chief of Parks Operations and Maintenance — South District Tom Hughes introduced Shayne Skolnik who was recently hired as Grounds Maintenance Supervisor at Lyon Oaks. In his new role he will be responsible for the grounds and building maintenance operations at Lyon Oaks Golf Course and also for the maintenance of Lyon Oaks Park, including the soccer fields, day use park and dog park. CONSENT AGENDA: All items are considered to be routine by the OCPR Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commission member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. Moved by Mr. VanderVeen, supported by Mr. Nash to approve Items 9 A-1 under the Consent Agenda as follows: 8 A. OCPR Monthly Revenue and Expenditure Budqet to Actual Report for Month Ending 02/28/15 (FM 05, FY15) 8 B. Monthly Revenue and Expenditure Comparison Report for Month Endinq 02/28/15 (FM 05, FY15) 8 C. Monthly Revenue and Expenditure Average Comparison Report for Month Endinq 02/28/15 (FM 05, FY15) 8 D. Capital Improvement Proiects Budqet to Actual Report & Statement of Net Position for Month Endinq 02/28/15 (FM 05, FY15) 8 E. FY 2015 CIP Schedule Update 6 8 F. FY 2015 Non-CIP Maintenance Proiects Update 8 G. FY 2015 2nd Quarter Purchasina Report 8 H. Fiscal Services 2nd Quarter Financial Forecast 81. Facilities and Maintenance - 2nd Quarter Transfer Amendment AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Budaet Session - Pendina CIP's After staff and representatives from the Commission met with the Michigan Department of Natural Resources on the proposed Groveland Oaks ORV facility, the Commission suggested placing funds into the Proposed FY 2016-2018 OCPRC Operating Budget for this possible ORV project development. The Commission will discuss this item further at the OCPRC budget study session on May 27, 2015. REGULAR AGENDA: Proposed Waterford Oaks RecovervPark License Aareement Moved by Mr. Potts, supported by Mr. McGillivray to approve the proposed License Agreement between RecoveryPark and Oakland County Parks and Recreation for the use of the Waterford Oaks Greenhouse Complex, located at 1580 Scott Lake Road, Waterford, MI 48328. AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. FY 2015 CIP Proiect Approvals: Addison Oaks - Kitchen Storaae Unit - Construction Approval Moved by Mr. Fowkes, supported by Mr. Nash to approve the construction of the walk-in storage facility at Addison Oaks Conference Center for a total project cost of $30,256.43 as follows: Design $1,900.00 Equipment $20,756.43 Construction $4,800.00 10% Contingency $2.800.00 Total Project Costs $30,256.43 7 AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. FY 2015 Americans with Disabilities Act (ADA) Transition Proaram Budaet Amendment - Transfer of Funds from Operatina Budaet to CIP Budaet Moved by Mr. Baumhart, supported by Mr. Nash to approve an operating budget amendment transferring $294,140 from Facilities and Operations FY 2015 ADA Transition Program to "Capital Reserve/Amount Available for Capital Improvement" account to accommodate FY 2015 ADA Transitions Projects: Capital Improvement in the amount of $258,140 and Capital Equipment in the amount of $35,000, as follows: Parks and Recreation Fund W50800) Operating Budget Revenues: 5060666-160666-665882 Planned Use of Balance Expenses: 5090910-160430-730198 Building Maintenance Illustrative Unrestricted Net Position: Operating Reserve FY2015 Capital Equipment FY2015 Planned Use of Balance: Depreciation Operating Subsidy Total Planned Use of Fund Balance Active CIP Projects - Budget Capital Reserve/Amount Available for Capital Improvement and Capital Equipment Total Projects Closed in FY2015 Total Net Position - Unrestricted as of March 31, 2015 (Unaudited) FY2015 FY2015 Amended FY2015 Revised Budget Amendment Budget $ (4,356,359.00) $ 294,140.00 $ (4,062,219.00) $ 1,416,454.00 $ (294,140.00) $ 1,122,314.00 $ 5,750,000.00 $ - $ 5,750,000.00 $ 611,881.00 $ 36,000.00 $ 647,881.00 $ 3,408,400.00 $ - $ 3,408,400.00 $ 947,959.00 $ (294,140.00) $ 653,819.00 $ 4,356,359.00 $ (294,140.00) $ 4,062,219.00 $ 5,336,619.00 $ - $ 5,336,619.00 $ 6,409,269.00 $ 258,140.00 $ 6,667,409.00 $ 5,373,028.00 $ 5,373,028.00 $ 27,837,156.00 $ - $ 27,837,156.00 AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. FY 2015 CIP Project Report Mike Donnellon, Chief -Park Facilities Maintenance and Development, presented the OCPR Commission pending FY 2015 CIP Project Report. He informed the Commission the Catalpa 8 Recreational Fields project has been put on hold indefinitely. Staff will continue to evaluate and prioritize this report and advise the Commission of any changes or modifications. Moved by Mr. Scott, supported by Mr. Fowkes to receive and file the proposed FY 2015 Capital Improvement Plan (CIP) Project Report. AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Recreation Programs and Services Presentation Terry Fields, Chief of Recreation Programs and Services, and her staff provided an update on the Oakland County Recreation Programs and Services programs, events and activities provided for the residents and organizations of Oakland County. Communications and Marketing Presentation Supervisor of Communications and Marketing Desiree Stanfield made a presentation on the status of the OCPR Communications and Marketing efforts. In addition, she informed the Commission about the possible future collaborative marketing and promotion efforts with other Oakland County departments, which will allow OCPR and other County departments to pool their resources in order to provide a broader scope of marketing. Resolution Proclaiming Julv 2015 as National Recreation and Parks Month Moved by Mr. VanderVeen, supported by Mr. Kostin to adopt the following resolution in support of proclaiming July 2015 as National Recreation and Parks Month, and forward it to the Oakland County Board of Commissioners for final approval: RECOGNIZING JULY 2015 AS NATIONAL RECREATION AND PARKS MONTH WHEREAS the Oakland County Parks and Recreation Commission's mission is to provide all residents of Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities, resulting in a comprehensive county park system that enhances quality of life; and WHEREAS parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and WHEREAS parks and recreation creates lifelines and continued life experiences for older members of our community; and WHEREAS parks and recreation generates opportunities for people to come together and experience a sense of community through fun recreational pursuits; and WHEREAS parks and recreation agencies provide outlets for physical activities, socialization, and stress -reducing experiences; and WHEREAS parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, in a manner that contributes to our ongoing economic vitality; and WHEREAS parks, greenways, and open spaces provide a welcome respite from our fast - paced, high-tech lifestyles while simultaneously protecting and preserving our natural environment; and WHEREAS parks and recreation agencies touch the lives of individuals, families, groups, and the entire community, which positively impacts upon the social, economic, health, and environmental quality of our community. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission proclaims July 2015 as Recreation and Parks Month and encourages all citizens to celebrate healthy, active lifestyles by participating in their choice of recreation and park activities. AYES: Baumhart, Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. CIP Forecast As a result of the discussion at the April 29, 2015, Commission meeting, staff prepared a report for OCPR Capital Improvement Projects forecasted for the OCPR Parks and Facilities for FY 2016-2025. This report could be a tool for Commission use to prioritize future projects and reinvestment back into the parks system. This report will be discussed further at the OCPR Commission Budget Study Session on May 27, 2015, in order to prioritize each of the projects. STAFF REPORTS: Executive Officer Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: • Dedication ceremony for Red Oaks Trail immediately following the Commission Meeting • June 16 OCPRC meeting will be at 9:00 a.m. • Update on Special Park Districts Forum events planned for June 8-12, 2015 • Proposed policy for Temporary Use Permits • Katherine's Catering's use of facilities in order to schedule bookings for 2016 • Red Oaks Nature Center Clean up with volunteers was a great success • MRPA Community Service awards will be presented at the June 16, 2015 OCPRC meeting • Construction at Sashabaw and 1-75; proactive marketing and news releases to inform residents the best way to get to Independence Oaks • Thank you to Red Oaks Park staff for efforts on the Red Oaks Trail dedication ceremony • If Commissioners are interested in attending the Special Park Districts Forum be sure to contact the Executive Office so reservations can be made. Special Park Districts Forum scheduled for June 8-12, 2015 • June 16, 2014 OCPR Commission meeting will be at 9:00 a.m. NOT 2:00 p.m. 10 Chairman Fisher suggested removing Mr. Lewis from the OCPRC Committee listing and to add the ORV Committee including Commissioners Fisher, Kostin and Fowkes to the ORV Committee. Participation and Program Review FY 2015, Month 07 The Participation and Program Review report for April 2015 was received. Food -Beverage Update There was no additional information to provide on this topic. Executive Committee Update Chairman Fisher advised there was a Marketing Committee meeting before the Commission meeting and all is going in the right direction. The Committee plans to present a Request for Proposal (RFP) for Marketing and Branding to the Commission for approval at the May 27, 2015 OCPRC meeting. This will also include evaluation of the OCPR website - Destination Oakland Website. OLD BUSINESS: There was no old business to report. NEW BUSINESS: Commissioner Nash advised that on June 13, 2015, the Water Resources Commissioner will hold the second annual Art Fish Fun Festival in Beaudette Park in Pontiac. ADJOURNMENT: Meeting adjourned at 3:40 p.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 11 Oakland County Parks and Recreation Commission Special Meeting May 27, 2015 Chairman Fisher called the special budget study session meeting to order at 2:04 p.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Christine Long, Jim Nash, David Potts COMMISSION MEMBERS ABSENT WITH NOTICE: Gary McGillivray ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Phil Castonia, Chief of Business Operations Mike Donnellon, Chief -Park Facilities Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Terry Fields, Chief-Rec. Programs & Services Tom Hughes, Chief -Park Ops. & Maint.- S. District Melissa Prowse, Supervisor of Planning OC Fiscal Services Jeff Phelps, Parks and Rec. Fiscal Coordinator OC Purchasing Joan Daniels APPROVAL OF AGENDA: Moved by Mr. Fowkes, supported by Mr. Scott to approve the agenda as submitted. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF MINUTES: Moved by Mr. Fowkes, supported by Mr. Baumhart to approve the minutes of the April 29, 2015 Special OCPR Commission meeting. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, Nash, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 12 PUBLIC COMMENTS: Executive Officer Daniel Stencil announced the bird flu epidemic is going to affect the Oakland County Fair. There will be no live poultry at the Fair, which will be held at Springfield Oaks County Park. The Oakland County Fair Association is currently working through the process with the officials from the State. REGULAR AGENDA: Proposed FY 2016-2018 OCPRC Budqet Executive Officer Daniel Stencil provided a review of the proposed 2016-2018 OCPR budget process and schedule, including the two budget study sessions with the Commission. After review of the Unrestricted Net Position Projection with the Executive Committee, it was determined that the target balance for the Unrestricted Net Position forecast, in keeping with the current OCPR policy, is an amount equal to six months of the current Parks and Recreation Commission Operating Budget. That figure is a little over $24 million, and we are we are well within the guidelines and recommendations of the Government Finance Officers Association (GFOA). Several reductions in the capital improvement budget were made in order to fall within this number. Funds for land acquisition will come from the Unrestricted Net Position line item in the budget. Chairman Fisher reminded the Commission that funds for the proposed ORV Park are not currently included in this proposed budget. If the Commission decides to proceed on this project, those funds would need to be identified and included in this proposed budget. It was recommended that for the 2017-2019 budget process the schedule needs to be moved up earlier in the year in order to better coordinate with the Human Resources and County Executive's budget schedules and timelines. The Commission suggested adding OCPR Commission Budget Process/Schedule to the list of the existing Key Initiatives. Discussion continued regarding the revenues versus expenditures, and alternate ways to increase revenues to cover the increasing expenses, or possibly making additional cuts in this proposed budget. Jeff Phelps, Fiscal Services Coordinator for Parks and Recreation, reviewed both current and prior year history of the fund balance, millage revenues, salaries and fringe benefits, depreciation, capital and maintenance management plans, as well as projections in future anticipated increases. The OCPR proposed 2016-2018 budget must be submitted to the County Executive by July 1,, 2015 in order to be included in the proposed Oakland County Budget for review by the Oakland County Board of Commissioners. The Commission requested staff provide a report that would show the figures for the nature centers, both separate and combined, for operations, programs, etc. including the total net loss/gain for the nature centers. It would be greatly appreciated if the report could include the numbers before and after the addition of the Red Oaks Nature Center. In addition, the Commission requested a report showing the total expenditures, total revenues and net gain/loss figures for each of the budget centers in this proposed budget at the next Commission meeting. 13 Conceptual approval of this proposed FY 2016-2018 OCPR Budget will be on the June 16, 2015 OCPR Commission agenda. A meeting with the Michigan Department of Natural Resources and Oakland County Parks and Recreation is scheduled later in the week on the proposed Groveland Oaks ORV facility. Items that need to be discussed and worked out between the two entities include using a consultant to operate the facility, the sharing of expenses/revenues, costs for improvements, and estimated expenses for operations. Depending on how the MDNR and OCPR decide to move ahead on this project, appropriate funds will need to be included in this proposed budget. The Commission indicated we need to make the best deal possible for the time being. Depending on how negotiations proceed, this could include scheduling a public hearing. Additional items of concern identified by the Commission were: having an exit strategy in case it doesn't work out; sharing of revenues and expenses; creating a business plan; and evaluating current trends in the industry. Commissioner VanderVeen requested the amount of money that staff can spend on a capital items without coming to the Commission for approval needs to be addressed. Currently staff is using a $100,000 threshold, which follows the Oakland County Purchasing Policy. The Commission would like to have that number lowered and have the OCPR purchasing policy modified to include that number. In addition, he would like the approval for out-of-state travel for staff included in this discussion. This item will be brought up at a future meeting and included with the Key Initiatives. Proposed Marketinq and Brandinq Request for Proposal (RFP) Moved by Mr. Scott, supported by Mr. Potts not to approve the proposed Marketing and Branding Request for Proposal (RFP) to develop a system -wide marketing plan; and define, evaluate, develop and implement an Oakland County Parks and Recreation Brand. AYES: Baumhart, Potts, Scott (3) NAYS: Fisher, Fowkes, Kostin, Nash, VanderVeen (5) Motion failed on a roll call vote. Moved by Mr. Fowkes, supported by Mr. Nash to approve the proposed Marketing and Branding Request for Proposal (RFP) to develop a system -wide marketing plan; and define, evaluate, develop and implement an Oakland County Parks and Recreation Brand, and include a qualification provision in the RFP. AYES: Baumhart, Fisher, Fowkes, Kostin, Nash, Scott, VanderVeen (7) NAYS: Potts (1) Motion carried on a voice vote. OLD BUSINESS There was no old business to report. 14 NEW BUSINESS Executive Officer Daniel Stencil informed the Commission of the following: • The next OCPR Commission meeting is scheduled on June 16, 2015 at 9:00 a.m. in the OCPR Administration Building. • The July 14, 2015 meeting will be held at the Administration Building at 2:00 p.m. • The next Executive Committee meeting will be Wednesday, June 24, 2015 at 10:00 a.m. • A photograph of the new Commission will be taken at the June 16 Commission meeting — business attire. • A new Accounts Payable report was submitted to the Commission for their review. • A tour of the parks is being offered to the Commission members to review new CIP and Maintenance Projects. It was requested the Commission submit the form indicating their preferred date and park. • Special Park Districts Forum is scheduled the week of June 8, 2015. Please contact staff if you plan to attend. • General RV on M-59 will be sending a letter regarding a violation on a water retention pond on their property resulting in an issue on Hole #9 at White Lake Oaks Golf Course ADJOURNMENT: Meeting adjourned at 3:50 p.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 15 0�1.0 A WJkgI1111111k6if!]Vl■A �_ I d k�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 147 2015 AGENDA ITEM No. 8 FISCAL SERVICES — F&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Supervisor I! Submitted: June 23, 2015 Subject: Consent Agenda — OCPR Monthly Financial Reports 8A. REVENUEANDEXPENDITUREBUDGEfTOAC UALREPORT May, 2015 (FM 8, FY 2015) 8. B, REVENUE AND EXPENDITURECOM'ARISON REPORT May, 2015 (FM 8, FY 2015) 8. C. REVENUE AN D EXPENDITURE AVERAGE COIVVPARISON REPORT May; 2015 (FM 8, FY 2015) S.D. CAPITAL IMPROVEMENT PROJECTS BUDGETTOACTUAL REPORTANDSTATE ENTOFNETPOSMON May, 2015 (FM 8, FY 2015) 16 Item # 8 A OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM 6 FY 2015 (FOR MONTH ENDING 5131115) 2015 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATMESERVICES: MillageTax $11,702,000.00 $11,832,085.35 ($130,085.35) 401.1% Other 265,525,00 150,841.63 114.683,37 56,81A GLEN OAKS GOLF COURSE 812,000.DD 349,138.89 462,861.11 410% LYON OAKS GOLF COURSE 1,219,50C DO 548,700.40 670,799,60 450% RED OAKS GOLF COURSE 336,700.00 132,501,89 204,198.11 39.4% SPRINGFIELD OAKS GOLF COURSE 681,654,00 290,703.88 390,950A2 42.6% WHITE LAKE OAKS GOLF COURSE 764,128.00 343,918,81 420,2D9.19 45.0% ADDISON OAKS CONFERENCE CENTER 130,000,DD 53,683,83 76,316.17 41.3 % GLEN OAKS CONFERENCE CENTER 200,ODO.DO 62,205.66 137,794.34 31.1% GROVELAND OAKS CONCESSIONS 91,500.00 3,934.41 87,56S59 4.3% LYON OAKS CONFERENCE CENTER 110,000.00 28,057.88 83,94212 23,7 % RED OAKS WATERPARK CONCESSIONS 225,500.00 1,798,01 223,701.99 0.8% SPRINGFIELD OAKS CONCESSION 12,000.00 0.00 12,000.00 0.0% WATERFORD OAKS WATERPARK CONCESSIONS 14Q500.00 290,16 140,209,82 0.2% WHITE LAKE OAKS CONFERENCE CENTER 55,000.00 19,813.06 35,186.92 36.0% OAKLAND COUNTY MARKET 195,200.0D 67,309,89 107,590.11 44,7% ADDISON OAKS PARK 542,516.00 243,928.27 298,557.73 45.0% GROVELAND OAKS PARK 778,150,00 168,099.59 59Q050.41 24.2% HIGHLAND OAKS PARK 9,930.00 5,012.00 4,918.00 50.5% INDEPENDENCE OAKS PARK 349,026,00 158,274.26 190,753.74 45.3% LYON OAKS PARK 165.000.00 60,45TOO 104,54100 36.8% ORION OAKS PARK 167,000.00 118,427,00 48,573.DO 70.9% RED OAKS DOG PARK 47,000.00 28,779.00 18,221.00 61.2% RED OAKS PARK 12.000.00 35,130.65 (23,130.85) 292.8% ROSE OAKS PARK 3,000,00 1,910.00 1,090,00 63.7% SPRINGFIELD OAKS ACTIVITY CENTERIPARK 112,375,00 131,905AO (19,530.40) 117.4% WATERFORD OAKS ACTIVITY CENTERIPARK 77,405.01) 53,56293 13,84207 82.1% RECREATION PROGRAMS & SERVICES 277,000.00 193,999.58 B3,00042 70.0% CATALPA OAKS PARK 8,000,00 7,438,00 562.00 93.0 % RED OAKS WATERPARK 1,052,65000 26,315.01 1,026,334.99 2.5% WATERFORD OAKS BMX 17,50000 2,984,00 14,516,00 17.1 % WATERFORD OAKS WATERPARK 647,900.00 6,405.50 641,494.50 1.0% CAPITAL IMPROVEMENT 4,439,059.00 D.00 4,439,059.00 0.0% TOTAL REVENUE $25,646,720.00 $15,175,612.18 $10,471,107.82 59.2% EXPENDITURE ADMINISTRATIVE SERVICES $6,03Q017,0D $3,634,971.74 $2,395,D4526 60.3% FISCAL SERVICES ADMINISTRATION 1056252.00 86,936.32 18,315.68 NIA FISCAL SERVICES PARKS & REC 211,239.00 155,119.03 56,119.97 NIA GLEN OAKS GOLF COURSE 956,494,00 409,604,95 546,889.05 42.8% LYON OAKS GOLF COURSE 1,452,19200 704,986A3 747,205.57 48,5% RED OAKS GOLF COURSE 738,740.00 329,303.02 409,436,98 44 6% SPRINGFIELD OAKS GOLF COURSE 757,375.DO 382,798.57 374,576.43 50.5% WHITE LAKE OAKS GOLF COURSE 869.531,00 405,402,36 464,128.64 46.6% ADDISON OAKS CONFERENCE CENTER 200,630.00 147,323,77 53,306.23 73.4% GLEN OAKS CONFERENCE CENTER 147,808.00 155,546.84 (7,738,84) 105.2% GROVELAND OAKS CONCESSIONS 105,425.00 23,868.94 81,55RD6 22.6% LYON OAKS CONFERENCE CENTER 200,41I.00 150,70DA3 49,71Q57 75.2% RED OAKS WATERPARK CONCESSIONS 210,700.00 11,637.74 199,D62.26 5.5% SPRINGFIELD OAKS CONCESSION 26,181.00 23,576.70 2,604.30 90.1% WATERFORD OAKS WATERPARK CONCESSIONS 159,175.00 10,913.20 148,261.80 6.9% WHITE LAKE OAKS CONFERENCE CENTER 169,111.00 103,046,13 66,064.87 60,9% OAKLAND COUNTY MARKET 229A67.DO 78,744.23 15Q722,77 34.3% ADDISON OAKS PARK 1,527,83a00 807,749,96 720,083.04 52.9% GROVELAND OAKS PARK 1,388,5070D 538,747.65 849,759.35 38,8% HIGHLAND OAKS PARK 54,22000 34,694.24 19,525.76 64.0% INDEPENDENCE OAKS PARK 1,216,981.DO 690,974.12 526,006.86 56.8% LYON OAKS PARK 338,266.00 208,992.95 129,273.05 61.8 % ORION OAKS PARK 210,198,00 102,600,54 107,597.46 48.8% RED OAKS DOG PARK 59,28200 50,913,97 18,368.03 73.5% RED OAKS PARK 154,636.00 84,529.31 70,106.69 54.7 % ROSE OAKS PARK 52,733.00 33,211.06 19,521.94 63.0 % SPRINGFIELD OAKS ACTIVITY CENTERIPARK 417,466,DO 295,720.75 121,745.22 70.6 % WATERFORD OAI6 ACTIVITY CENTERIPARK 740,285. DO 547,630.48 19z654.52 74.0 % RECREATION PROGRAMS & SERVICES 1,372,16400 878,296.03 493,567.97 64,0% CATALPA OAKS PARK 106,445.00 70,539.55 35,905.45 66.3 % RED OAKS WATERPARK 1,539,107.00 569,736.77 969,37023 37.0% WATERFORD OAKS BMX 75,108.00 17,43050 57,67T50 23,2% WATERFORD OAKS WATERPARK 1,091,987.00 315,481.09 776,505.91 28.9% FACILITIES & MAINTENANCE 2,621,75400 760,3D8.50 1,861,445SO 29.0% INTERNAL FUND CHARGES' 100,000.00 109,697.26 (9,597.26) N!A TOTAL EXPENDITURE $25,646,720.00 $12,931,735.16 $12,714,9B4.84 50.4% REVENUE OVERI(UNDER) EXPENDITURE $0.00 2,243,977.02 (2,460,627.34) 2015 2014 2013 2012 ACTUAL REVENUE TO DATE: 59.2% 57.6% 62.2% 73.4% BUDGETBALANCE: 40.8% 42A% 37.80,E 26.6% ACTUAL EXPENDITURE TO DATE: 50.4% 47.8% 51.8% 47.1% BUDGET BALANCE: 49.6 % 52.2% 48,2% 52,9 % 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. 17 Item # 8 B OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 8 FY 2015 (FOR MONTH ENDING 5/31/15) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER) EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc, Tax Revenue) $11,982,926.98 $3,634,971.74 $8,347,955.24 FISCAL SERVICES ADMINISTRATION 0.00 86,936.32 (86,936.32) FISCAL SERVICES PARKS & REC 0.00 155,119,03 (155,119,03) ADMINISTRATIVE SERVICES SUB -TOTAL 11,982,926.98 3,877,027.09 8,105,899.89 GOLF: GLEN OAKS GOLF COURSE 349,138.89 409,504,95 (60,466.06) LYON OAKS GOLF COURSE 548,700.40 704,986.43 (155,286.03) RED OAKS GOLF COURSE 132,501.89 329,303,02 (196,801,13) SPRINGFIELD OAKS GOLF COURSE 290,703.88 382,798,57 (92,094.69) WHITE LAKE OAKS GOLF COURSE 343,918.81 405,402.36 161,483.55 GOLF SUB -TOTAL 1,664,963.87 2,232,095.33 (567,131.46) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 53,683.83 147,323,77 (93,639.94) GLEN OAKS CONFERENCE CENTER 62,205.56 155,546.84 (93,341A8) GROVELAND OAKS CONCESSIONS 3,934,41 23,868,94 (19,934,53) LYON OAKS CONFERENCE CENTER 26,057.88 150,700A3 (124,642.55) RED OAKS WATERPARK CONCESSIONS 1,798.01 11,637.74 (9,839.73) SPRINGFIELD OAKS CONCESSION 0.00 23,576.70 (23,576.70) WATERFORD OAKS WATERPARK CONCESSIONS 290.18 10,913.20 (10,623.02) WHITE LAKE OAKS CONFERENCE CENTER 19,813.08 103,046.13 {83,233.05 FOOD SERVICE SUB -TOTAL 167,783.05 626,613.75 (458,830.70) COUNTY MARKET: OAKLAND COUNTY MARKET 87,309.89 78,744,23 8,565.66 COUNTY MARKET SUB -TOTAL 87,309.89 78,744,23 8,565.66 PARKS: ADDISON OAKS PARK 243,928.27 807,749,96 (563,821,69) GROVELAND OAKS PARK 188,099.59 538,747.65 (350,648,06) HIGHLAND OAKS PARK 5,012.00 34,694.24 (29,682.24) INDEPENDENCE OAKS PARK 158,274.26 690,974.12 (532,899.86) LYON OAKS PARK 60,457.00 208,992.95 (148,535.95) ORION OAKS PARK 118,427.00 102,600.54 15,826A6 RED OAKS DOG PARK 28,779,00 50,913.97 (22,134.97) RED OAKS PARK 35,130,85 84,529.31 (49,398.46) ROSE OAKS PARK 1,910,00 33,211.06 (31,301.06) SPRINGFIELD OAKS ACTIVITY CENTERIPARK 131,905A0 295,720.78 (163,815.38) WATERFORD OAKS ACTIVITY CENTER/PARK 63,562.93 547,630.48 484,067.55� PARKS SUB -TOTAL 1,035,486.30 3,395,765,06 (2, 60,278.76) RECREATION: RECREATION PROGRAMS & SERVICES 193,999.58 878,296.03 (684,296.45) CATALPA OAKS PARK 7,438,00 70,539.55 (83,101.55) RED OAKS WATERPARK 26,315,01 569,736.77 (543,421.76) WATERFORD OAKS BMX 2,984.00 17,430,50 (14,446.50) WATERFORD OAKS WATERPARK 6,405,50 315,481,09 (309,075.59 RECREATION SUB -TOTAL 237,142.09 1,851,483.94 (1,845.078.44� FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 760,308,50 760,308.50 FACILITIES & MAINTENANCE SUB -TOTAL 0.00 760,308.50 R0,306.50� CAPITAL IMPROVEMENT 0.00 0,00 0,00 INTERNAL FUND CHARGES` 0.00 109,697.26 (109,697,26) TOTAL $15,175,612.18 $12,931,735.16 $2,243.877.02 `INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units; 1. Log onto www,cakoov.comimatbud/fiscal/Panes/info oub/Darks.asD) 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 18 Item # 8 C REVENUES. !WEAGVERAGE REVENUE Percentage of Total I FY2015 Amended Budget/Alottment S FY2015 Planned Use of Fund Balance $ FY 2015 Amended Budget $ I FY 2015 Actuals Avg. Monthly Revenue Over/(Under) I I I EXPENSES: 5-YEA&'AVERAGE EXPENSE Percentage offofal 1 FY2015 Amended Budget/Alottment S I FY 2015 Actuals Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorzbility/(Unfavorability) [Actual Revenue Over/(Under) Expenses I IUnrestricted Net Pcsltlono 9/30/24$25,850,676.27 1 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2015 Actuals with 5-Year Average Actuals) As of June 30, 2015 II $265,938 $147, $1,551,51L $5,376,832 y3,198 861 1.24%1 0. 9 61 7.22 25.02% 14.��% 21,290,361 1 $263,452 $246,5331 $2,537,007 $5,326,558 $3,168,590� 4,356,359 25,646,720 $339,920 $178,777 OUA26 I $5,818,134 $2,930,210 I $76,468 $32,244 ($591,581) $491,575 ($1.88,370) I j $1,309,486 $1,246494 i $11558,68 $1,263J49 1 I $1,20 294I 6.20% 5.6 7.38% s.98%, 25,646,720 $1,589,593I $1,513,1261 $1,892,D98 $1,533,344 $1,458,258 $1,508,578 S3,306,741 $i,628,076 $1,488,509 $1,319.787 I $91,014 $2061385 $264,028 $44,836I 1 I $138,471 $157,492 $235,629 ($327,553) $536,4111 ($49,899) I ($1,168,658)I ($1,127,964)1 ($682,645)1 $4,329,6251 $1,660,4221 i $ 22,806,662 wn $2,350,117 » rn ree $1,272 fill $1,2677431 rune $1,440,334) ate, , $1,849``7`�94 nuKusc � $2,411,210J xooenwer , $1,458,816 10.94% S.gg�y( S� A3%1 6.70%61 8.61% 6.57 6.79% $2,328,143 $1,260,7061 1,156,825 $1,426,8671 $2,832,499 $1,398,015 $1,445,176 $2,047,564 ($280,579) $202,227 $245,825 1 {II $1,667�,t09 $1,442,462 I $1,982,75B1 $2,463,128J $2,356,n964 I $2,169,587J $2,466,316 7, �9%6 6,0 9.Rkl 51.66og81 1�.16% 10.2ZI 11.67% $2,023,7131 $1,751,013I $2,406,8821 f $2,990,007 $2,861,1331 $2,633,675 $2,993,876 $1.838,237 $1,744,989 $2,09SX31 1 i I $285,476 ($282,056) ($694,174) ($95,103) ($79,829) I $209,8271 ($292,056) ( $01 $01 $01 $0 $ 27,837,156 $21,290,361 $15,175,612 ($12,192) $12.931,7351 ($56,029) ($68,2111 $2.243,8771 19 Item # 8 Q Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of June 30, 2015) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget PercentageCompletion 100000001959 ACC Energy Management Upgrade 5/28/2014 3/31/2015 $17,500.00 $15,396.21 $2,103.79 87.98% 100000002084 ACC Kitchen Storage Facility 10/30/2014 6/16/2015 $13,000.00 $1,696.90 $11,303.10 13.05% jj 100000002115 ACC Water Heater Replacement 1/20/2015 1/20/2015 $14,600.00 $0.00 $14,600.00 0.00% 100000002145 ADD Beach Conc Roofing 2/23/2015 5/31/2015 $43,500.00 $550,59 $42,949.41 1.27% 100000001997 ADD Beach Front Pavillion Roof 8/5/2014 1/31/2015 $20,000.00 $14,588.72 $5,411.28 72.94% 100000001963 ADD Boat Launch Accessible 5/28/2014 2/28/2015 $55,000,00 $255.00 $54,745.00 0.46% 100000001845 ADD Campground Pull Thru Sites 9/12/2013 5/31/2015 $248,167.00 $216,210.09 $31,956.91 87.12% 100000001982 ADD Fishing Docks 7/11/2014 2/28/2015 $60,000,00 $1,522.07 $58,477.93 254% 100000002095 ADD Fuel Tank Replacement 11/6/2014 11/6/2014 $65,000.00 $0.00 $65,000.00 0.00% 100000002117 ADD Maint Bldg Boiler Replace 1/20/2015 1/20/2015 $10,200.00 $0.00 $10,200.00 0.00% 100000002023 ADD Maintenance Yard Paving 9/23/2014 6/24/2015 $15,000.00 $9,612.50 $5,387.50 64.08% 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 3/26/2015 $417,524.00 $331,537.36 $85,986.64 79.41% 100000002146 ADD Sec C Restroom Roofing 2/23/2015 5/31/2015 $17,900.00 $550.59 $17,349.41 3.08% ' 100000001968 ADM Energy Mgt Upgrade 6/2/2014 3/6/2015 $13,750.00 $9,905,40 $3,844.60 72.04% 100000002018 CAT Energy Management Upgrade 9/23/2014 6/26/2015 $13,900,00 $0.00 $13,900.00 0.00% 100000001970 GLC Energy Mgt Upgrade 6/2/2014 6/26/2015 $19,500.00 $8,027.10 $11,472.90 41.16% 100000001962 GLC Parking Lot Imp Design 5/28/2014 3/19/2015 $27,500.00 $14,916.83 $12,583.17 54.24% 100000001750 GLG Bridge Replacement #13 12/3/2012 5/31/2015 $232,907.00 $213,418.80 $19,488.20 91.63% 100000001964 GLG Drainage Improv Design 5/28/2014 5/28/2014 $18,000.00 $0.00 $18,000.00 0.00% 100000001914 GLG irrigation System Rep] Des 2/11/2014 1/31/2015 $108,125.00 $82,034.23 $26,090.77 75.87% 100000001971 GLG Parking Lot Imp Design 6/2/2014 3/19/2015 $27,500.00 $14,916.82 $12,583.18 54.24% 100000002147 GRC Beach Conc Roofing 2/23/2015 5/31/2015 $36,800,00 $550.59 $36,249.41 1.50% 100000002086 GRC Concession Remodeling 10/30/2014 6/16/2015 $114,595.00 $60,006.01 $54,588.99 52.36% 100000002024 GRV Asphalt Safety Path 9/23/2014 6/19/2015 $90,000.00 $89,920.06 $79.94 99.91% 100000001927 GRV Campground Utility Imp Des 3/7/2014 6/24/2015 $1,549,641.00 $925,269.88 $624,371.12 59.71% 100000002148 GRV Sec A Restroom Roofing 2/23/2015 5/31/2015 $14,300.00 $550.60 $13,749.40 3.85% 100000002171 IND Beach Retaining Wall Rep] 4/15/2015 6/16/2015 $30,000.00 $663.06 $29,336.94 2.21% 20 Item # 8 D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as Of June 30, 2015) Project ID Description Start Date Last Transaction Date Budget 100000002116 IND Boat House Boiler Replace 1/20/2015 5/14/2015 $12,000.00 100000D02113 IND Boat Launch I 1/16/2015 1/16/2015 $60,000.00 lDD000001969 IND Energy Mgt Upgrade I 6/2/2014 6/26/2015 $14,250.00 10DO0000196D IND Fishing Dock Replacement 5/28/2014 5/28/2014 $35,000.00 100000002118 IND Maint Bldg Tube Heater 1/20/2015 5/14/2015 $8,800.00 1000DO002180 IND Twin Chimneys ADA Improve 1 5/26/2015 5/26/2015 $25,000.00 100000001891 IND Upper Bush BdwlkTrlPhsll I 11/15/2013 11/24/2014 $150,000.00 100000001966 IND Wood Burning Unit I 5/29/2014 4/30/2015 $65,500.00 100000002151 LYC Parking Lot Replacement I 2/23/2015 2/23/2015 $12,000.00 100000002005 LYC Sidewalk Replacement 8/21/2014 1/31/2015 $30,000.00 100000002152 LYG Parking Lot Replacement I 2/23/2015 2/23/2015 $12,000.00 100000001998 LYG Pumphouse Roofing I 8/5/2014 1/31/2015 $15,000.00 100000000983 LYP West Norton Drain Bridge 1/2/2007 5/29/2015 $40,000.00 100000002008 ORN Dog Park Concrete Sidewalk 8/22/2014 8/27/2014 $5,238.00 100000001499 RDD Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 100000002088 RDG LED Entrance Sign I 10/30/2014 10/30/2014 $30,000.00 100000001498 RDG Stormwater Reclaimation I 4/28/2011 1/24/2014 $70,000.00 100000002019 RDP Energy Management Upgrade 9/23/2014 6/26/2015 $14,450.00 100000002089 RDP LED Entrance Sign 10/30/2014 11/6/2014 $30,000.00 100000001961 RDP Parking Lot Exp Design 5/28/2014 5/19/2015 $50,000.00 100000002022 RSE Boardwalk North Connector 9/23/2014 5/31/2015 $160,000.00 100000002087 RWC Concession Remodeling 10/30/2014 6/2/2015 $97,290.00 100000001957 RWP Entrance Shade Structure 5/28/2014 3/31/2015 $48,859.42 100000002163 RWP Ornamental Cable Bridge 3/26/2015 3/26/2015 $19,225.00 100000002164 RWP Ornamental Cable Fence 3/26/2015 3/26/2015 $22,850.00 100000002079 RWP River Pumphouse Restroom 10/21/2014 10/21/2014 $12,000.00 100000001958 RWP Shade Struct Kiddie Area 5/28/2014 6/9/2015 $80,209.80 Expenses to Date Remaining Budget Percentage Completion $10,162.71 $1,837.29 84.69% $0.00 $60,000.00 0.00% $5,876.10 $8,373.90 41.24% $0.00 $35,000.00 0.00% $5,602.10 $3,197.90 63.66% $0.00 $25,000,00 0.00% $34,114.45 $115,885.55 22.74% $65,059.89 $440.11 99.33% $0.00 $12,000.00 0.00% $16,308.00 $13,692.00 54.36% $0.00 $12,000.001 0.00°% $6,398.69 $8,611.311 42.59% $51,815.44 ($11,815.44) 129.54% $4,968.00 $270.00 94.85% $20,982.52 $49,017.481 29.98% $0.00 $30,000.001 0.00% $19,818,59 $50,181.41 28,31°% $0.00 $14,450,00 0.00% $0.00 $30,000.001 0.00% $35,681.50 $14,318,501 71.36% $113,831.96 $46,168,041 71.14% $52,188.87 $45,101.131 53.64% $216.45 $48,642.971 0.44% $0.00 $19,225.001 0.00% $0.00 $22,850.001 0.00% $0.00 $12,000,001 0.00% $1,269.00 $78,940.801 1.58% 21 Item # S D Project 1D Description 100000001965 SAC Horse Barn Bldg K Design 100000D02170 SAC Water Tower Restoration 100000002085 SPC Concession Remodeling 100000001999 SPC Concession Roofing 100000001916 SPG Irrigation Sys Rep) Des 100000002114 SPG Rental House Furnace 100000001938 WCM LED Entrance Sign ' 100000002020 WLC Energy Management Upgrade 100000002149 WLC N Parking Lot Improvement 100000002153 WLC S Parking Lot Repaving 100000001915 WLG Irrigation Sys Repl Des 100000002150 WLG N Parking Lot Improvement 100000002154 WLG S Parking Lot Repaving 100000001757 WTR Dog Park Fence 100000001756 WTR Dog Park Site Work 100000002017 WTR Energy Management Upgrade 100000002013 WTR Expanded Maintenance Yard 100000002161 WTR Overhead Door 100000002080 WWC Concession Remodeling Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of June 30, 2015) Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 5/29/2014 2/5/2015 $20,000.00 $16,046.45 $3,953.55 80.23% 4/15/2015 5/14/2015 $20,000.00 $1,394.75 $18,605.25 6.97% 10/30/2014 10/31/2014 $20,000.00 $1,126.00 $18,874.00 5.63% 8/5/2014 5/29/2015 $65,000.00 $53,319.12 $11,680.88 82.03% 2/11/2014 1/31/2015 $116,869.00 $86,264.78 $30,604.22 73.81% 1/20/2015 6/12/2015 $9,300.00 $8,352.30 $947.70 89.81% 3/24/2014 5/31/2015 $40,000.00 $36,755.80 $3,244.20 91.89% .... 9/23/201 4 6/26/2015 $18,200.00 $0.00 $18,200.00 0.00% 2/23/2015 2/23/2015 $15,000,00 $0.00 $15,000.00 0.00% 2/23/2015 5/31/2015 $40,000.00 $1,416.72 $38,583.28 3.54% 2/11/2014 1/31/2015 $179,720.00 $147,250.22 $32,469.78 81.93% 2/23/2015 2/23/2015 $15,000.00 $0.00 $15,000.00 0.00% 2/23/2015 5/31/2015 $40,000.00 $1,416.75 $38,583.25 3.54% 12/3/2012 12/3/2012 $20,000.00 $0.00 $20,000.00 0.00% 12/3/2012 3/15/2013 $30,000.00 $4,597.00 $25,403.00 15.32% 9/23/2014 6/26/2015 $13,850.00 $0.00 $13,850.00 0.00% 8/28/2014 8/28/2014 $15,000.00 $0.00 $15,000.00 0.00% 3/24/2015 3/24/2015 $8,000.00 $0.00 $8,000.00 0.00% 10/21/2014 6/16/2015 $104,099.00 $62,784,51 $41,314.49 60.31% $6,273,619.22 $2,877,108.08 $2,396,611.14 22 Item # 8 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of June 30, 2015) Project ID I Description Start Date ( Last Transaction Date ( Budget Expenses to Date I Remaining Budget Unrestricted Net Illustrative Net Position - Unrestricted Position Operating Reserve $ 5,750,000 FY2015 Capital Equipment $ 647,881 FY2015 Planned Use of Balance: Depreciation $ 3,408,400 Operating Subsidy $ 947,959 Total Planned Use of Fund Balance $ 4,356,359 Active CIP Projects - Budget $ 5,273,619 Capital Reserve/Amount Available for Capital Improvement and Capital Equipment $ 6,300,076 Projects Closed in FY2015 Actual 100000002094 ACC Architectural Improvements $ 65,332 100000002096 ACC Entrance Drive Replacement S 92,245 100000001826 ACC Interior Renovations $ 571,917 100000001881 ACC Roof Replacement $ 657,232 100000002007 ADD Asphalt Trail $ 38,216 100000002009 ADD Concrete Sidewalks $ 18,210 100000001807 GLC HVAC Replacement $ 263,445 100000001825 GLC Interior Renovations $ 463,681 100000001847 GLG Irrigation Pond Dredging $ 292,839 100000002012 GRV Play Lot Concession $ 247,451 100000001751 GRV Restroom/Shower Section C $ 590,190 100000001967 GRV Roadway Putt Putt Light $ 19,311 Percentage Completion 23 Item # 8 Project ID I Description 100000001332 HGH Boardwalks -Docks -Overlooks 100000001752 HGH ParkingLot- Central 100000001331 HGH Trail Development -Phase 1 100000002011 IND Play Lot Twin Chimneys 100000002021 LYG Boardwalk Replacement 100000001335 LYP Boardwalks -Docks -overlooks 100000001753 LYP Pavilion Small Dog Park 100000000867 ORN Pavilion -Dog Park 100000002129 RDG Golf Netting 100000002025 RDP Removable Raised Flooring 100000001115 RSE Boardwalks -Docks -Overlooks 100000001114 RSE Trail Development 100000001336 RWP Connector Trails 100000001819 SAC Ellis Barn Improvements 100000002130 WLG Golf Netting 100000002162 WTR Playground Railing Total Projects Closed in FY2015 Total Net Position - Unrestricted as of March 31,2015 (Unaudited) Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of June 30, 2015) Start Date (Last Transaction Date Budget Expenses to Date I Remaining Budget $ 49,926 $ 182,165 $ 135,206 $ 36,012 $ 23,984 $ 76,850 $ 28,254 $ 251,463 $ 14,993 $ 41,210 $ 231,921 $ 130,309 $ 362,987 $ 591,988 $ 7,496 $ 24,389 $ 5,509,221 $ 27,837,156 Percentage Completion 24 Item #8E Commission Approval Schedule for Capital and Maintenance Projects (REVISED June 16, 2015 - Pending and Subject to change) • July, 2015 — (No Projects for consideration in July)..;b • August, 2015 o Springfield Oaks Activity Center— 4-H Covered Arena Construction (Bldg. K) ($200,000) (Conceptual Approval) o Groveland/Waterford/Red Oaks— Concessions Phase I (Change Order) • September, 2015 o Red Oaks Water Park — Wave Equipment ($325,000),,(Construction Approval) • October, 2015 o Independence Oaks —Twin Chimneys Universally Accessible Improvements (Conceptual Approval) • November, 2015 o Addison Oaks — MaintenanceYard Improvements (Construction Approval) 1 £ ., , ,�Z.gZ ley M3 J;S> 25 Oakland County Parks and Recreation Commission Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of June 16, 2015) Cost Title Center ACC Stucco Repair $ ADM Pavement Maintenance Program* $ ADM Carpet/Flooring Management Program* $ ADM Interior/Exterior Painting Program* $ ADM Window/Door Replacement Program* $ ADM Tree Planting Program* $ ADM Natural Resource Program* $ ADM ADA Transition Program* $ ADM Electronic Entry Gates - Park -wide study/design $ ADM Dog Park Development - Design $ GLG Exterior Stone Repair $ RWP Operational Signage $ RWP Wave Pool - Structural Assessment/Repair $ Item #8F Budget �``UPgnded °'; Variance ArriOUnt Amount (Budget - Expended) 20,000 $ 18,998 $ 1,002 150,000 $ 77,693 $ 72,307 150,000 $ 36,173 $ 113,827 120,000 $ 110,654 $ 9,346 120,000 $ 157,756 $ (37,756) 125,000 $ 19,600 $ 105,400 335,000 $ 85,320 $ 249,680 350,000 $ 3,498 $ 346,502 30,000 $ 30,000 27,500 $ 27,500 10,000 $ 10,000 20,000 $ 20,000 25,000 $ 25,000 Totals $ 1,482,500 $ 509,692 $ 972,808 * NOTE: Program amount is listed over $100,000, however this covers multiple project locations. 7/9,4015 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA DULY 14, 2©15 AGENDA ITEM NO. 9 A PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Donna Folland, Senior Planner, Planning & Resource Development Submitted: July 1, 2015 Subject: Groveland Oaks West -- ORV Business Plan Proposal INTRODUCTION AND HISTORY Over the last year staff has been working with the MDNR to develop a proposal for the opening and operation of an ORV recreation facility in Groveland Township, A Joint Work Group was created with staff from both agencies, as well as OCPR Commissioners Fisher and Kostin. In the fall of 2014 a $2.9 million grant was awarded to the MDNR from the Michigan Natural Resources Trust Fund to purchase several parcels of property in Groveland Township, adjacent to Groveland Oaks County Park. The premise of the grant is for the joint operation and management of an adventure recreation facility. The current focus of that effort is the development of an ORV park. Please find attached a memo from Ron Olson, Chief of Parks and Recreation for the MDNR, outlining two proposed options for the operation of the facility. The first recommended option allows for a third -party contractor to build and operate the facility, jointly managed/overseen by the MDNR, OCPRC and representatives from the local townships. The vision, objectives and overall standards that would be applicable to a third -party operator are outlined in the attached business plan. The second alternative option would be for OCPR to lease the facility from the MDNR and operate it in partnership with MDNR. Phasing and operating plans, as well as multiple options for development and operating budgets, are outlined in detail in the attached business plan. Ron Olson and MDNR staff will be at the meeting to jointly present this item to the Commission with OCPR staff. ATTACHMENTS - Memo from Ron Olson, Chief of Recreation, Michigan DNR - Groveland Oaks West ORV Business Plan - Proposed Resolution in support of the Groveland Oaks West Adventure Recreation Park 27 Page 2 STAFF RECOMMENDATION The staff recommends continued participation in the proposed Groveland West Adventure Recreation Park within a collaboration of state, county and local governments. OCPR involvement will ensure that the project continues in a way that meets recreational need for the residents of Oakland County and has positive impacts on the local economy, We believe it is the responsibility of OCPR to remain a strong voice in the planning, development and operation of the proposed park and that our participation will be of great assistance in moving the park forward successfully. The staff understands that budget constraints limit the ability of OCPR to make a major financial commitment at this point in time. We believe that MDNR's recommendation of pursuing a contract with a private concessionaire as the preferred option provides OCPR with an outstanding opportunity to bring a needed recreational facility to our county residents with minimal financial investment. Therefore, the staff recommends that the Commission approve the proposed resolution in the MDNR memo dated June 30, 2015 to approve the Groveland Oaks West Adventure Recreation Park. MOTION Move to approve the attached resolution in support of the proposed Groveland Oaks West Adventure Recreation Park. 28 MISCELLANEOUS RESOLUTION IN RE: Proposed Groveland Oaks West Adventure Recreation Park To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, a concept business plan has been drafted to develop the need for an adventure recreation park including an off -road vehicle (ORV) area in southeast Michigan; and WHEREAS, the adjoining townships and other governmental entities support the acquisition of surface - mined property in Groveland and Holly townships and a grant from Michigan Natural Resources Trust Fund has been conditionally approved to fund these acquisitions; and WHEREAS, the appraisal and land acquisition process has begun and is expected to close by the end of 2015 and the ORV area is forecast to commence opening in stages starting spring of 2016; and WHEREAS, implementation of the concept business plan is a collaborative process and the participation of Oakland County Parks and Recreation (OCPR) in this partnership is consistent with OCPR's mission to "provide quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources" and will help ensure that the ORV area meets the recreational needs of Oakland County residents and promotes economic development in the county and the local communities; and WHEREAS, all appropriate approvals required by the OCPR and the Michigan Department of Natural Resources (DNR) will be followed: NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves: 1. The policy plan and associated fiscal parameters contained in the DNR memo dated June 30, 2015, including the fiscal policy that the park will be operated on a revenue neutral basis at a minimum and that initial start-up funds will be requested through an identified amount of $160,000 through the DNR ORV improvement fund. 2. The concept business plan dated June 29, 2015 pages 1-34, which includes the Executive Summary, Master Plan, and Recommended Implementation Plan for Contracted Development and Operation; 3. The continued collaboration between Michigan Department of Natural Resources, Oakland County Parks and Recreation, Groveland Township and Holly Township for the purpose of implementing the approved concept business plan and the development of an inter -agency agreement to formalize this collaboration. Date: Moved by: Supported by: Ayes: Nays: 29 9 MICHIGAN DEPARTMENT OF NATURAL RESOURCES INTEROFFICE COMMUNICATION TO: Oakland County Parks and Recreation Commission FROM: Ron Olson, Chief Parks and Recreation, Michigan DNR CC: Joint Work Group DNR: Kristen Bennett, Jacklin Blodgett, Jason Fleming, Scott Pratt, Shawn Speaker, Mike Terrell, Paul Yauk OCPR: Boyd Brokenshaw, Jim Dunleavy, Donna Folland, Jody Hall, Jon Noyes, Melissa Prowse, Dan Stencil, Sue Wells, Paul Zachos OCPR Parks Commission: Gerald Fisher, Robert Kostin SUBJECT: Proposed Groveland Oaks West County/State Recreation Area Policy Plan: Fiscal 2016 and Beyond DATE: June 30, 2015 Attached for your review and action is a resolution that will adopt a plan to proceed with the creation of an off -road vehicle (ORV) recreation area as part of a future outdoor adventure park. Attachment (#1) is the draft business plan that provides the background and associated research that was developed by a joint work group including Chairman Gerald Fisher and Commissioner Robert Kostin of the Oakland County Parks and Recreation Commission (OCPRC) and the Oakland County Parks and Recreation (OCPR). The plan lays out a vision for the area and how the new area could be developed and managed. In 2014, two "test" events ("Dixie Gully Run") were completed on a small area currently owned by Groveland Township. The test events were financially supported jointly by the DNR and the OCPR. The events were very successful and indicate that the site and concept has great potential. INVESTMENTS TO DATE The DNR Parks and Recreation Division submitted and received, with collaboration with OCPRC, a Michigan Natural Resources Trust Fund (MNTRF) grant for $2.9 million. That grant was reviewed and adopted by the MNRTF Board and the funds appropriated by the Michigan Legislature and approved by the Governor in the spring of 2015. The approved state trails plan outlines the need for public ORV recreation opportunities in southeast Michigan and this site address that goal. 30 WHY ARE WE RECOMMENDING THIS PARTNERSHIP The opportunity to acquire the identified parcels that have been used for mineral extraction makes a perfect location to reclaim the land for an adventure park with an ORV area. The first phase is to plan and shape part of the land into an ORV area that would offer challenges for the riders to enjoy as an outdoor recreation opportunity. The DNR Parks and Recreation system through the adopted trails plan identified the need for a public ORV area in southeast Michigan. Through a partnership with Oakland County Parks, land was identified that has local government support which led to the approval of a Michigan Natural Resource Trust Fund Grant to acquire the defined property. The site is uniquely situated adjacent to Groveland Oaks County Park and the Holly State Recreation Area. The various land parcels will be appraised and purchase offers will be made over the next six months. The lands were primarily used as gravel mining pits. Due to its past use as a mining site, the landscape can be easily reshaped to form the features for the varied ORV types including full-size four wheel drive vehicles, side -by -sides, quads and motorcycles. CONCEPT PLAN The concept plan to achieve the ORV area of an adventure recreation park is as follows: 1) To create the first joint County/State recreation area. 2) Collaborate on the design of the area to create a vibrant ORV park segment as part of the overall adventure park. 3) To develop and operate the park with no subsidy, utilizing state ORV grant funding and potential sponsors funding where possible. BUDGET REALITIES The DNR Parks and Recreation Division and the OCPRC have not set aside funds for the development and operation of the ORV area. The overall financial goal is for the ORV area to be self-supporting. Based upon the DNR's operation of the Silver Lake State Park ORV area we forecast that the area will be successful and self-supporting. OVERALL FISCAL POLICY PARAMETERS: 1) A special fund will be established that any revenue over expenses will be held. Any balance will be used only for the ORV portion of the park. 2) If any unforeseen deficit would occur that the DNR will match 50/50 with the stipulation that changes in the revenue structure would occur to eliminate this in the future. 3) That the DNR will provide $160,000 for the first year for physical improvements if needed and pending a detailed plan. 4) That a law enforcement grant from the DNR ORV fund could be made available pending a detailed plan. 5) That DNR ORV grant funds will be made available toward a reasonable public education/safety program for the new ORV Park. 6) That the OCPR and DNR and the potential contractor will collaborate to seek sponsors to invest in the area where feasible and meets our collective standards. 31 HOW TO ACHIEVE THE CONCEPT PLAN The plan is to create and operate the first phase of an adventure recreation park by creating the ORV area. A recommended implementation plan and an alternative implementation plan for achieving the concept plan are outlined below: RECOMMENDED IMPLEMENTATION: CONTRACT DEVELOPMENT AND OPERATION The recommended plan is to contract out for development and operation. The plan to contract out the operation is desirable since it will guarantee that the facility will be self-supporting. The park is a "Public" park and will be managed within these parameters. The OCPR and the DNR Parks and Recreation will be the "front door" managing body as this is a public park like all other parks and recreation areas. Note that the OCPR and the DNR contract out operations now such as concessions and food services. It is important for the public to see the county and state collaborating to manage this, and managed to meet their expectations. If contracting is successful, it is crucial we secure a qualified contractor that is capable to deliver. 1) The contract for a "turnkey" operation could be overseen by a committee consisting of representation from the DNR, OCPR and the two local townships. This would ensure that local, county and state needs were met. 2) OCPR and DNR would help develop a "user design action team" that could be made up of clubs or the passionate, knowledgeable users to assist in designing the features including state of the art trails, climbs, obstacles etc. to meet user needs. This would include representation from all ORV user groups. The group would be gathered and spend 3-4 months mapping out the area. Assistance for the group would be provided by the DNR and OCPR with existing staff and mapping technology. 3) Once the features are planned, the following occurs; a request for proposal would be prepared and sent out to qualified private sector concession or recreation providers. The objective will be to have them propose the following: a. Construct the planned features b. Equip the site as specified by the OCPR and the DNR, i.e. security devices, restrooms and other support facilities. c. Propose a financial plan related to how many years of operation they would be guaranteed, fee recommendations, sponsorship plans etc. for review and approval. d. They would be required to offer the area as a Public Park (joint County and State) and comply with those requirements as the OCPR and DNR like any other park. e. That the entire operation would be self-supporting. 4) The OCPR and DNR would specify a revenue sharing that would accommodate the operations and expenses and retiring the contractor's capital investment. 32 ALTERNATIVE IMPLEMENTATION: LEASE PROPERTY TO OCPR IN PARTNERSHIP WITH DNR If for some reason contracting out the operation does not meet our specifications we would then operate the area using OCPR and DNR staff. 1) Lease of the property to OCPR to operate in partnership with the DNR would focus on working with current landowners, volunteers and partners/sponsors to design and develop the park and operate on a self-sustaining basis. 2) OCPR and DNR would help develop a "user design action team" that could be clubs or the passionate, knowledgeable users to assist in designing the features including state of the art trails, climbs, obstacles etc. to meet user needs. This would include representation from all ORV user groups. The group would be gathered and spend 3-4 months mapping out the area. Assistance for the group would be provided by the DNR and OCPR with existing staff and mapping technology. 3) OCPR and DNR would work with the current land owners to construct significant portions of the park as envisioned by the approved plan. This work would be sought as donations that could be recognized and would qualify for tax write offs by the donating landowners. 4) Seek sponsorship from ORV Vehicle/Equipment Companies (including full-size (auto industry), side -by -side, quads and motorcycles) to provide funding or in -kind assistance to develop the area. A naming right could be incorporated if a single/exclusive sponsorship is offered. Multiple recognition opportunities (by feature) may be available. 5) Potentially seek to form an ORV Park non-profit "friends" group that could receive funding and that could contract to develop the area with OCPR and DNR approval. 33 SUMMARY OF 2016 CAPITAL FINANCIAL PLAN DNR Revenue: ORV Grant $160,000 Expenses: $160,000 (Note: this could be greater based upon funds available.) DNR ORV Grants for law enforcement education and safety will be available dependent upon a detailed plan and available funds. The remainder of the obligation will be done at no cost or with in kind assistance from both agencies. This is based upon the final plan to develop and operate the facility. If during the year an alternate plan emerges that will be reviewed and considered by the OCPRC and the DNR. 34 RESOLUTION NO. RESOLUTION TO APPROVE THE "GROVELAND OAKS WEST ADVENTURE RECREATION PARK" WHEREAS, a concept business plan has been drafted to develop the need for an adventure recreation park including an off -road vehicle (ORV) area in southeast Michigan; and WHEREAS, the adjoining townships and other governmental entities support the acquisition of surface -mined property in Groveland and Holly townships and a grant from Michigan Natural Resources Trust Fund has been conditionally approved to fund these acquisitions; and WHEREAS, the appraisal and land acquisition process has begun and is expected to close by the end of 2015 and the ORV area is forecast to commence opening in stages starting spring of 2016; and WHEREAS, implementation of the concept business plan is a collaborative process and the participation of Oakland County Parks and Recreation (OCPR) in this partnership is consistent with OCPR's mission to "provide quality recreation experiences that encourage healthy lifestyles, support economic prosperty, and promote the protection of natural resources" and will help ensure that the ORV area meets the recreational needs of Oakland County residents and promotes economic development in the county and the local communities; and WHEREAS, all appropriate approvals required by the OCPR and the Michigan Department of Natural Resources (DNR) will be followed: THEREFORE, BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves: 1. The policy plan and associated fiscal parameters contained in the DNR memo dated June 30, 2015, including the fiscal policy that the park will be operated on a revenue neutral basis at a minimum and that initial start-up funds will be requested through an identified amount of $160,000 through the DNR ORV improvement fund. 2. The concept business plan dated June 29, 2015 pages 1-34, which includes the Executive Summary, Master Plan, and Recommended Implementation Plan for Contracted Development and Operation; 3. The continued collaboration between DNR, OCPR, Groveland Township and Holly Township for the purpose of implementing the approved concept business plan and the development of an inter -agency agreement to formalize this collaboration. 35 Groveland Oaks West Business Plan CONCEPT DRAFT: June 29, 2015 Joint Work Group — Michigan Department of Natural Resources/Oakland County Parks and Recreation The Groveland Oaks West Business Plan is under development and Is a collaborative effort by the MDNR/OCPR Groveland West Joint Work Group. This current draft is provided for review and comment, The business plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Parks Commission and/or the Michigan Department of Natural Resources. k Please address commentsfquestions/input to: Donna Folland, Senior Planner Oakland County Parks and Recreation follandd@oaksov.com (248) 736-9087 36 GROVELAND OAKS WEST ADVENTURE RECREATION PARK Draft Business Plan This page left intentionally blank OCPR / MDNR Joint Work Group Updated: June 29, 2015 Page 2 of 42 The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 37 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNRJoint Work Group Draft Business Plan UpPage Paggee33 ooff 42 BUSINESS PLAN CONTENTS Acknowledgements....................................................................................................................................................... 5 ExecutiveSummary.......................................................................................................................................................6 MasterPlan.................................................................................................................................................................10 ParkVision and Objectives......................................................................................................................................10 CommunityDescription...........................................................................................................................................11 ExistingConditions..................................................................................................................................................13 ProjectHistory — Dixie Gully Run.............................................................................................................................18 Trendsin Off -Road Vehicles....................................................................................................................................20 PublicEngagement..................................................................................................................................................23 Economic Effects...................................................................................... ..............25 ................................................. Guiding Principles for Facility Development...........................................................................................................27 ORVRecreational Elements.....................................................................................................................................28 Potential Support for Development and Operations..............................................................................................30 Capacity and Revenue Estimates.............................................................................................................................31 OtherOperational Considerations..........................................................................................................................33 RecommendedImplementation Plan..........................................................................................................................34 AlternativeImplementation Plan................................................................................................................................35 Alternative Implementation Plan: Facility Development........................................................................................35 Alternative Implementation Plan: Operational Considerations..............................................................................37 Alternative Implementation Plan: Development Cost Estimates............................................................................38 Alternative Implementation Plan: Operational Cost Estimates..............................................................................40 References...................................................................................................................................................................42 The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 38 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan UpPage Paggee44 ooff 42 Figures Figure A: Overview of project site, looking southwest toward 1-75............................................................................13 Figure B: Overview of project site, looking south toward Grange Hall Road..............................................................13 Figure C: Properties of Interest for the proposed Groveland West Adventure Recreation Park................................14 Figure D: Proposed Development Phasing Map..........................................................................................................17 Figure E: Dixie Gully Run participant maneuvering a stair -step ORV feature.............................................................18 FigureF: Dixie Gully Run Event Map...........................................................................................................................19 Figure G: ORV User Riding Days in Michigan...............................................................................................................21 Figure H: Relative Market Shares of ORVs in Michigan...............................................................................................22 Tables Table 1: Dixie Gully Run Development Costs - OCPR...................................................................................................19 Table 2: Off -Road Vehicles and Pick -Ups Registered with Secretary of State.............................................................22 Table 3: Preferences for features within ORV recreation areas..................................................................................24 Table 4: Responses to Question: What features do you consider in selecting an ORV recreation area?...................24 Table 5: Response to survey question related to local businesses and camping.......................................................26 Table 6: Potential Grant Sources to Assist with Development and Maintenance......................................................30 Table 7: Vehicle Entries and Fees: Seasonal Estimates — based on a 120-acre ORV area...........................................32 Table 8: Acres and Annual Vehicles — Silver Lake Comparison....................................................................................32 Table 9: Capital Budget Estimates Phase 1..................................................................................................................38 Table 10: Capital Budget Estimates Phase 2................................................................................................................39 Table 11: Summary Table of Development Options and Capital Budget Estimates....................................................39 Table 12: Operations Budget Estimates Phase 1.........................................................................................................40 Table 13: Summary Table Comparing Development Options and Cost Recovery Calculations..................................41 The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 39 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 29, Draft Business Plan Updated: June Page 55 of go2 f 42 Acknowledgements Development of the Groveland Oaks West Adventure Recreation Park Business Plan is the responsibility of a work group consisting of staff members from the Michigan Department of Natural Resources (MDNR) and Oakland County Parks and Recreation (OCPR). Two members of the OCPR Parks Commission participated in the planning process. The following people contributed their time and expertise through the OCPRC/MDNR Joint Work Group (in alphabetical order): Michigan Department of Natural Resources (in alphabetical order) ■ Kristen Bennett — State Trails Planning Specialist — bennettk@michigan.gov ■ Jacklin Blodgett — Program Services Chief — blodgetti@michigan.gov ■ Jason Fleming, Resource Management Section Chief—flemingi@michigan.gov ■ Ron Olson, Chief of Parks and Recreation — olsonr@michigan.sov ■ Scott Pratt, Southern Michigan Operations Section Chief — pratts@michigan.gov ■ Shawn Speaker, Holly Parks and Recreation Supervisor—speakers@michigan.gov ■ Mike Terrell, Metro District Supervisor—terrellm@michisan.gov ■ Paul Yauk, Acting State Trails Coordinator—vaukp@michigan.gov Oakland County Parks and Recreation (in alphabetical order) ■ Boyd Brokenshaw, Groveland Oaks Park Supervisor—brokenshawb@oakgov.com ■ Mike Donnellon, Chief — Park Facilities Maintenance and Development—donnellonm@oakgov.com ■ Jim Dunleavy, North District Chief—dunleavvi@oaksov.com ■ Terry Fields, Chief —Recreation Programs and Services—fieldst@oakgov.com ■ Gerald Fisher, Chairman, Parks Commission—fishers@coolev.edu ■ Donna Folland, Senior Planner—follandd@oakgov.com ■ Jody Hall, Corporation Counsel — halli@oakgov.com ■ Robert Kostin, Member, Parks Commission — robertkostin@aol.com ■ Jon Noyes, Principal Planner—novesi@oakgov.com ■ Melissa Prowse, Supervisor of Planning and Resource Development — prowsem@oakgov.com ■ Dan Stencil, Executive Officer—stencild@oakgov.com ■ Sue Wells, Manager of Operations —wells@oaksov.com ■ Paul Zachos, Property Manager Specialist—zachosp@oakgov.com Business Plan Development Partnerships The Joint Work Group received technical assistance from the following consultants under contract with Oakland County Parks and Recreation (in alphabetical order): ■ Michigan State University: Off -Road Vehicle Study ■ PROS Consulting: Review of market analysis ■ Rowe Engineering: Site selection and development guidelines, site development plans ■ University of Michigan — Flint — University Outreach: Event survey design consultation and analysis The Joint Work Group is grateful for collaboration and assistance from Oakland County Economic Development and Community Affairs (EDCA) and from our local partners: ■ Bob DePalma, Supervisor—Groveland Township ■ Dale Smith, Supervisor— Holly Township The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 40 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan UpPage Paggee66 ooff 42 Executive Summary Groveland Oaks West' is a proposed recreational development on multiple parcels of land in Groveland and Holly Townships. Grant funding from the Michigan Natural Resources Trust Fund (MNRTF) for property acquisition by the Michigan Department of Natural Resources (MDNR) has been conditionally approved. Planning for site development and future park operations is a joint project of MDNR and Oakland County Parks and Recreation (OCPR). The Groveland West MDNR/OCPR Joint Work Group was formed to oversee this planning effort. Groveland Oaks West is envisioned to be the first recreational facility in Michigan that is jointly managed by the state and a county. This Executive Summary is a summary of the work of the Joint Work Group to date. It provides an opportunity to clarify, revise, make corrections, and build a greater understanding of the priorities and mutual goals of the two agencies. It is conceptual and not intended to reflect a completed negotiation or a formal agreement. Project Need The state identified the need for ORV recreation opportunities in southeast Michigan in the 2008 MDNR Off -Road Vehicle (ORV) Management Plan. The plan suggested that a county or local unit of government should serve as the lead partner in developing a new ORV park in southeast Michigan, with MDNR providing technical, planning and financial assistance. MDNR identified two reasons to identify the county or local lead: 1) to better address local concerns, needs and benefits; and 2) that county or local ownership may be more acceptable to local residents than state ownership and operation (MDNR, 2008, p. 8). In addition to the public need identified in the ORV Management Plan, the concept that a new ORV park in southeast Michigan would be welcomed and well -used is also supported by the following information and trends: ■ In 2005, Michigan had the sixth highest level of ORV participation in the US (Cordell, Betz, Green, & Owens, 2005) ■ In the past 10 years, there has been an overall upward trend in ORV license purchases in Michigan; the price increase of the ORV license (from $10 to $26.25) and the addition of an ORV trail permit ($16.25) in 2014 resulted in a significant increase in revenue for MDNR to use in support of public ORV riding areas2 ■ Between 1998-99 and 2009, there was a 46% increase in ORV licenses sold and a 38% increase in the annual number of that ORVs were used on public lands in Michigan (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) ■ Oakland County residents purchased 6.4% of the ORV licenses sold in 2007-08 — this is the highest county percentage of licenses sold in Michigan during that period (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) ■ Out of the 5 million titles for 2-, 3-, and 4-wheeled ORVs and pick-up trucks in Michigan, 8% are registered in Oakland County (Michigan SOS, 2013) ■ The ORV area at Silver Lake State Park is very popular and its operation is revenue positive ■ Proximity matters. When survey respondents were offered shorter drive times to a new ORV area, they were willing to visit more frequently— indicating that making ORV facilities available in southeast Michigan would have a good draw for residents in this area ' The name used in this document — Groveland Oaks West— is a descriptive title that states the location and purpose of the park. The final name is yet to be determined. 2 Data provided by MDNR staff via email (May 11, 2015) The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 41 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/MDNR Joint Work Group 015 Draft Business Plan Updated: JunPaggee77 ooff 42 Vision Statement3 In the first 5 years at Groveland Oaks West, we will transform a landscape that was shaped by surface mining into an off -road vehicle (ORV) recreation area that is frequented by Oakland County ORV-users and is a valued addition to the selection of ORV facilities in Michigan. The area will offer multi -use ORV trails, event and competition venues, and winter -time recreation opportunities. It will be a gateway to ORV recreation by offering introductory experiences and the opportunity to advance in skills. Groveland Oaks West will be financially sustainable and an asset to the economic development of surrounding communities. Groveland Oaks West will be the centerpiece of a larger recreation area that incorporates state, county, local and private recreational facilities and events. Together, these facilities will help meet the need for ORV and other types of adventure recreation at the county level and will constitute a statewide tourist destination. Measurable Objectives The objectives for Groveland West relate to recreational need; cost recovery; economic impact and environmental impact. Outcomes will be evaluated periodically and adjustments made that will be implemented through a continuous and collaborative process. Policy Plan Ron Olson, Chief of Parks and Recreation, MDNR, has prepared a memo dated June 30, 2015 for consideration by the OCPR Parks Commission. The memo recognized the budget reality that MDNR and OCPR do not have funds set aside for the development and operation of the ORV area. Therefore the ORV area will need to be self-sustaining and rely strongly on contributed funds, services and labor. The Policy Plan memo outlines overall fiscal policy parameters for the project, two options for implementation, and provides a resolution for approval of the Policy Plan as a guiding document for the project. Policy Plan/Overall Fiscal Policy Parameters: 1. A special fund will be established for holding any revenue over expense that will be dedicated to the ORV portion of the park 2. Any unforeseen deficits would be matched 50/50 by MDNR with the stipulation that changes to the revenue structure would eliminate future deficits 3. MDNR will provide $160,000 in the first year for physical improvements if needed and pending a detailed plan 4. A law enforcement grant from the MDNR ORV fund would be made available pending a detailed plan 5. MDNR ORV grant funds will be made available toward a reasonable public education/safety program for the new ORV park 6. OCPR and MDNR and potential contractor will collaborate to seek sponsors to invest in the area where feasible and meet our collective standards Two methods of implementation of the concept to create an ORV area are outlined. The recommended implementation plan is to contract for the development and operation of the ORV area. The alternative implementation plan is to lease the property to OCPR in partnership with MDNR. Recommended Implementation Plan: Contract for Development and Operation 1. Create an oversight committee consisting of representation from MDNR, OCPR and the two local townships, which would ensure local, county and state needs were met 3 The vision statement was crafted from the results of the visioning session conducted at the first meeting of the Joint Work Group on January 22, 2015. Full notes from the session are available upon request. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 42 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNR Joint Work Group DUpdated: June 29,2015 Draft Business Plan Page 8 of 42 2. Develop a "user design action team" to assist in designing ORV features to meet user needs. The team would include representation from all ORV user groups and be supported by DNR and OCPR with existing staff and mapping technology 3. Once features are planned, prepare a request for proposals (RFP) and release to qualified private sector concession or recreation providers. The RFP will ask bidders to propose the following: a. Construct the planned features b. Equip the site as specified by OCPR and DNR, i.e. security devices, restrooms and other support facilities c. A financial plan related to how many years of operation they would be guaranteed, fee recommendations, sponsorship plans, etc. d. That the entire operation would be self-supporting 4. OCPR and DNR would specify a revenue sharing that would accommodate the operations and expenses and retire the contractor's capital investment Alternative Implementation Plan: Lease Property to OCPR in Partnership with MDNR This alternative plan would be proposed if contracting the operation does not meet OCPR/MDNR specifications. 1. Operation by OCPR in partnership with MDNR with a focus on working with current landowners, volunteers and partners/sponsors to design and develop the park and operate on a self-sustaining basis. 2. Develop a "user design action team" to assist in designing ORV features to meet user needs. The team would include representation from all ORV user groups and be supported by DNR and OCPR with existing staff and mapping technology. 3. Work with current land owners to construct significant portions of the park as envisioned by an approved plan. This work would be sought as donations that could be recognized and are potentially tax-deductible. 4. Seek sponsorship for ORV vehicle/equipment companies to provide funding or in -kind assistance to develop the area. A naming right could be incorporated if an exclusive sponsorship is offered. Multiple recognition opportunities (by feature) may be available. 5. Potentially form an ORV area non-profit "friends" group that could receive funding and could contract to develop the area with OCPR and MDNR approval. Site Development and Operation In the case that the Alternative Implementation Plan is used and the property is leased to OCPR to manage in partnership with MDNR — a range of capital costs, operating revenues, and operating costs have been forecast. These are based on the level of investment and the incorporation of monetary contributions, volunteer labor, and donated materials and equipment. See Tables 9-13. Site development will be conducted in three phases. In Phases 1 and 2, the ORV area will be developed. Phase 3 is beyond the scope of the business plan and may entail the development of other adventure recreation features. See pages 15-16 for a list of potential acquisition parcels related to Phases 1, 2 and 3. Collaboration Success of the park will rely on a broad and inclusive collaboration that includes public safety agencies, ORV and ORV equipment manufacturers and dealers, and ORV user groups. We will plan regular and consistent communication with all groups and engage them in continued planning of the park. Effective partnerships will result in goodwill, volunteers, funding, and supply constituencies we can market to. Events conducted by partners or in collaboration with partners will be integral to the success of the park— providing revenue, marketing the facility to new audiences, and building excitement and anticipation for new park features. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 43 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan UpPage Pagee9 of 42 About the Business Plan The Groveland Oaks West Business Plan proposes recreation and business goals, tells why we believe these goals are attainable, and develops a plan for reaching those goals. It is a dynamic decision -making tool that will help us to evaluate outcomes along the way and adapt to changes as they occur. This plan covers the first 5 years of the development and operation of Groveland Oaks West. During this time, the focus is on the development of an off -road vehicle (ORV) facility within the context of an overarching vision for adventure recreation in a manner that is collaborative, environmentally and financially sustainable, and integrated with the local community. Note on June 29, 2015 Draft For the purpose of creating a briefer, more readable document, the business plan has been restructured and certain sections have been removed from this draft. This information from the removed sections is still relevant and is available on request. ■ Business plan development history and timeline (part of Acknowledgements) ■ Site Analysis (part of Existing Conditions) ■ Current and Future Recreational Elements • Marketing Plan ■ Agency Requirements The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 44 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 015 Draft Business Plan Updated: June 2f42 Page 10oof 42 Master Plan The Joint Work Group proposes this overall master plan and two potential implementation plans (see pp 7-8). This master plan provides background, vision, objectives, and standards that will apply to both implementation plans. Information specific to the individual implementation plans are provided in the following sections: Recommended Implementation Plan: Contracted Development and Operation (page 34) and Alternative Implementation Plan: Lease with OCPR in Partnership with MDNR (page 35). Park Vision and Objectives Vision Statement Groveland Oaks West Adventure Recreation Park ("Groveland West") is a joint project of Oakland County Parks and Recreation (OCPR) and the Michigan Department of Natural Resources (MDNR). It will be the first recreational facility in Michigan jointly managed by a county and the state. In the first 5 years at Groveland Oaks West, we will transform a landscape that was shaped by surface mining into an off -road vehicle (ORV) recreation area that is frequented by Oakland County ORV-users and is a valued addition to the selection of ORV facilities in Michigan. The area will offer multi -use ORV trails, event and competition venues, and winter -time recreation opportunities. It will be a gateway to ORV recreation by offering introductory experiences and the opportunity to advance in skills. Groveland Oaks West will be financially sustainable and an asset to the economic development of surrounding communities. Groveland Oaks West will be the centerpiece of a larger recreation area that incorporates state, county, local and private recreational facilities and events. Together, these facilities will help meet the need for ORV and other types of adventure recreation at the county level and will constitute a statewide tourist destination. Objectives and Performance Indicators Objectives have been selected that are measureable in terms of performance indicators. A timetable for evaluation throughout the 5 year period will be created. Objective 1: Recreational Need We will provide recreational services that meet the needs of ORV users in Oakland County and in Michigan. We will maintain a high level of customer service, track recreational trends and user satisfaction and adjust services as needed PERFORMANCE INDICATORS: User surveys, point -of -sale tracking of residency Objective 2: Cost Recovery The park operation will be revenue positive PERFORMANCE INDICATORS: Tracking of revenue and expense; cost recovery calculations Objective 3: Economic Impact We will generate spending and support jobs that positively impact local communities, Oakland County, and Michigan PERFORMANCE INDICATORS: Spending generated by park users; economic impact analysis — statistics related to Main Street Oakland County and developed by Oakland County Economic Development and Community Affairs. Objective 4: Environmental Impact We will improve environmental outcomes by managing runoff and increasing vegetated buffers. We will prevent environmental contamination and noise pollution. PERFORMANCE INDICATORS: Documentation of preparation and response to fuel spills and other environmental concerns; noise -testing and comparison to pre -facility baseline (timeline and costs to be determined) The Groveland Oaks West Business Plan is conceptual and all proposed actions are suhiect to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 45 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNR Joint Work Group 2015 Draft Business Plan Updated:June2of42 Page 11of 42 Community Description Michigan Michigan Department of Natural Resources Within the State of Michigan, the Parks and Recreation Division of the Michigan Department of Natural Resources (MDNR) manages 102 state parks and recreation areas, 1100 developed boating access sites, and 17 state - managed harbors. Related to this development, the Department is responsible for maintaining the Off Road Vehicle program for the state of Michigan. There are almost 3,900 miles of designated ORV trails and routes. There are over 50,000 miles of county roads, forest roads, and private routes available for ORV use. The Department is also tasked with developing an ORV area within southern Michigan. All of the designated trails, routes, and scramble areas are located north of the southern Michigan counties that border the states of Indiana and Ohio. These southern counties hold the greatest percentage of the state population as well as a major source of ORV registrations. Oakland County Holly State Recreation Area - MDNR At nearly 8000 acres, much of the Holly Recreation Area surrounds the proposed Groveland West project area. This park consists of a variety of recreational opportunities including camping in the McGinnis Lake Campground, Swimming at Heron Beach, the 24 hole Hollywoods disc golf course, 24 miles of mountain biking trails in the Holdridge Lakes mountain biking area, 8 miles of hiking and biking trails in the main park area, 3 launch ramps allowing access to four different lakes, picnic shelters, a park store and various other attractions. Ability to have nearby ORV facilities would be a complimentary asset for this park. Oakland County Parks and Recreation Oakland County Parks and Recreation (OCPR) provides parks and recreation services within the geographic boundaries of Oakland County, but are also open to visitors to the county. Since 1966, OCPR has expanded and diversified the park system from four parks to thirteen, now totaling over 6,700 acres. Key attractions include managed natural areas, nature centers, waterparks, golf courses, conference centers, campgrounds, fairgrounds and over 65 miles of park trails (OCPRC, 2013). Groveland Oaks County Park - OCPR The proposed Groveland West project area is located adjacent to Groveland Oaks County Park and on the west side of Dixie Highway. Groveland Oaks was established in 1968. The 361-acre park features a campground, a beginner skate park and pump track, picnic and play areas, a beach area, non -motorized boating and fishing on Stewart Lake. Groveland Oaks preserves open space and natural areas in the headwaters of the Flint River watershed and is the first park in Michigan to be environmentally certified by the Michigan Turfgrass Environmental Stewardship Program. Groveland Oaks is undergoing park master planning that is expected to wrap up later in 2015. The restroom building in the campground Section C was rebuilt in 2014. In 2015, pull -through RV sites with full hook-up are under construction. Ability to have nearby ORV facilities would be a complimentary asset for this park. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 46 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/MDNR Joint Work Group 2015 Draft Business Plan Updated: June2of42 Page 12of 42 Local Communities and Resources Groveland Township Groveland Township, located in the northwest quadrant of Oakland County, covers 36.1 square miles. The estimated population in 2013 was 5,476 and the median household income was $81,938 (U.S. Census Bureau, 2014). Country living, rural agriculture, and large state recreation land holdings provide the undeveloped rural character of this township. It is a favorite location for several church, educational and youth organization camps (Oakland County, 2012). Holly Township Holly Township, located in the northwest quadrant of Oakland County, covers 36.6 square miles. The estimated population in 2013 was 11,564 and the median household income was $62,324 (U.S. Census Bureau, 2014). The Township boasts a beautiful and unique downtown located in the Village of Holly and the natural beauty found in the Holly Recreation Area and Seven Lakes State Park (Oakland County, 2012). Dixie Highway Corridor The proposed Groveland West site is accessed from Dixie Highway, which runs parallel to 1-75 and provides access to 1-75 in two locations. Multiple businesses along the corridor have the potential to benefit by serving the food service, fuel, repairs, and other commercial and retail needs of users of the proposed Groveland West Adventure Recreation Park. See Economic Impact section for further information. Private Recreation Providers The adventure recreation experience will incorporate private recreational providers as well as the public resources. Mt. Holly is a ski area located directly north of the Groveland West project area. The Renaissance Festival held annually in Holly may provide additional draw for adventure recreation visitors. A KOA campground is located just south of the proposed project area. Project Service Area There are projected to be two main markets for the ORV component of the proposed Groveland West. Frequent use is expected from ORV-users living within a 30-minute drive of Groveland Oaks. More occasional use is expected from ORV-users who travel to multiple ORV recreation areas throughout the state. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 47 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group Draft Business Plan Updated: June 29, 2015 Page 13 of 42 Existing Conditions Location The proposed grant funded project area consists of 16 parcels totaling approximately 312 acres in an area bounded by 1-75 (east), Dixie Highway (west), Holdridge Road (north), and Grange Hall Road (south). Grange Hall Road provides access to 1-75 (Exit 101). Shields Road, off Dixie Highway, provides access to the project site via a small portion of Worden Road. Maintenance access is also possible from the mining haul road located immediately adjacent to 1-75 off Grange Hall Road. The site under consideration is under ownership by 9 different landowners. Figure A: Overview of project site, looking soathivest toward 1-75 Figure B: Overview of project site, looking south toward Grange Hall Road a The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 48 Legend - Potential Acquisition Parcels ® Property ofGrovelandTWP - Groveland Oaks Park W Holly State Recreation Area O Oakland County Outlying Counties Groveland Oaks Drive Time Area ML Holy Ski and Snowboard Resort Groveland Oaks West Properties Of Interest i T ITP,- F N SHT. 1 OF 4 -J. Location Genesee County to Lapeer County F. a t 3 B o e� a Groveland Oaks Drive Time Area (30 Minute) 3 T O N 1- � W C1 C 3 a S GFAKLAND COUNTY PARKS �? I Oakland County Parks and Recreation 2800 Watkins Lake Road 84 Waterford, MI 248-858-0906 4 �A o W wwAestination0a kland.com GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group DUpdated: June 29,2015 Draft Business Plan Page 15 of 42 Properties of Interest The privately -owned properties below are under consideration for acquisition by MDNR with a grant from the Michigan Natural Resources Trust Fund (MNRTF). MDNR is in contact with these landowners and is in the process of obtaining appraisals. Negotiation, due diligence and acquisition will follow MDNR and MNRTF guidelines. Publicly -owned properties (Groveland Township) are not eligible for acquisition with MNRTF but are of interest for inclusion in the project. Discussions are underway with township officials to determine the best way to incorporate parts of these properties into the proposed Groveland West Adventure Recreation Park. The intention is to acquire all of the properties as listed here. For the purposes of development, these areas are highlighted to align with a phased development approach. See proposed phasing map on page 17. Holly Disposal Property — Phase 1 Holly Disposal Corporation, a family -owned mining company, sells MDOT Class II fill sand, general contractor grad fill, and allows for the disposal of clean (not chemically contaminated) fill from construction sites. Parcels include: ■ 0113 401003 —15.6 acres ■ 0124 227 001— 27.1 acres ■ 0113 426 001— 80.1 acres Star Batt Property — Phase 1 This site is mined for Star Batt by Tri City Aggregate to sell MDOT Class II fill sand and general contractor grad fill. The site manager has indicated that the commercially viable material will be gone by the end of 2016. The parcel adjacent to 1-75 contains 2 billboards. Parcels include: ■ 02 18 351017 —12.9 acres ■ 02 19 100 003 — 88.8 acres ■ 0124 277 001— 9.2 acres Desert Sand Property — Phase 2 Desert Sand, Inc. is family -owned. The majority of the commercially -viable material has been removed. The contract to finish mining the site and reclaim it is held by 1-75 Aggregates. The property has one parcel: ■ 02 19 300 016 — 33.2 acres Gilbraltar Property— Phase 2 The Gilbraltar National Corporation has indicated they plan to relocate their plant. This small property has improvements including gravel parking, electrical, water, septic, and a large pole barn. This property is entirely enclosed by the Desert Sand Property. An easement maintains access to the haul road4. ■ 02 19 300 017 — 6.7 acres 4 The "haul road" is an unpaved service drive that runs parallel to 1-75 and provides the mine operators with access to Grange Hall Road. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 50 GROVELAND OAKS WEST ADVENTURE RECREATION PARK Draft Business Plan Groveland Township Property — Phase 2 OCPR / MDNR Joint Work Group Updated: June 29, 2015 Page 16 of 42 Mining on the township -owned properties is contracted to Barry Bass and his companies, Bedrock Express and 1-75 Aggregates, for the purpose of generating revenue for the township and recovery of the site from prior mining practices. Mr. Bass has indicated that he has removed the majority of the material at the site down to the previously agreed remediation depth, but will continue to use large portions of the site for mine access and the stockpiling of material. OCPR's Dixie Gully Run site is located on the easternmost township -owned parcel. ■ 02 19 300 019 — 30 acres ■ 02 19 300 003 — 28.5 acres ■ 02 19 451 002 — 43 acres Barry Bass Property (Bedrock Express and 1-75 Aggregates) — Phase 2 Mr. Bass operates a landscape materials recycling center on this site. He is currently reprocessing concrete and wood materials. There is one parcel: ■ 02 19 300 018 — 41.8 acres Tri-City Aggregate — Phase 2 Tri-City uses this parcel for their offices, staging trucks and producing chloride sand. They mine several pits, including the Star Batt property. The property has business improvements including parking, office, utility hookups, septic and garages on -site. This property has one parcel: ■ 02 19 300 012 — 6.7 acres Oakhaven Farm Property — Phase 3 This site, owned by the Nichols family, has premium frontage on both Dixie and Grange Hall Road. It is of lower value for ORV recreation because of the lack of sound buffering and its gently rolling topography. There are two parcels: ■ 02 20 351 001— 0.5 acres ■ 02 19 476 001— 32.9 acres Wolverine Sign Company — Phase 3 This property contains a billboard with high visibility from 1-75. One parcel: ■ 0124 427 001— 0.5 acres The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 51 7Z' iii ay I L «ere 7W nd-Oak . s�, "'4N. _amw AKLANU 3UNTY PARKS Propose( 7)p-vp-lnnmp-nt F GROVELAND OAKS WEST ADVLN'IURE RECREATION PARK OCPR/MDNRJoint Work Group Draft Business Plan Updated: June 29, 2015 Page 18 of 42 Project History — Dixie Gully Run This temporary recreational facility was constructed in 2014 for the purpose of OCPR hosting two test events for full-size ORVs. Dixie Gully Run I was held on August 9 and Dixie Gully Run II on November 1st and 2nd. Built on property leased from Groveland Township and Bedrock Express, the facility included the construction of an entry drive that connected the remaining portion of Worden Road to the bottom of the Groveland Township mine (fifty feet below). Site modifications that enabled the safe public access during the event included: 3 acres of general parking, 5 acres of vendor display space, 10 acres of trailer parking, a small gully run, main gully run, wooded ORV trails, a mogul field, gravel bowl access, concrete block stair climb, and a perimeter stock vehicle trail. The Gully Run Facility and the corresponding events provided staff with a controlled situation to conduct sound testing, create public spectator areas, conduct VIP tours, and demonstrate the capability of OCPR Park Staff (and associate partner organizations such as the Groveland Fire Department and the Oakland County Sherriffi), to safely operate an ORV facility and ORV Special Events. The resulting experience and information is limited to full-size and side -by -side ORVs. Figure E. Dixie Gully Run participant maneuvering a stair -step ORV feature ''itl N IF, 1_0 M 0 I. P The experience of developing this temporary facility provides information that can help guide future development. It should be remembered, however, that the construction proposed in Phases 1 and 2 will be designed for permanent use and may be more complex than the Dixie Gully Run facility. The site may be used again for full-size ORV events — but it is not well -suited to motorcycles and ATVs and is currently not designed for permanent use. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 53 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/MDNR Joint Work Group 2015 Draft Business Plan Updated: June 29,of42 Page 19 of 42 Table 1: Dixie Gully Run Development Costs - OCPR Development Item Labor Cost Donated Total Cost Materials Site Construction (Bedrock Construction) Access Road $11,790 $11,790 Earthwork —Parking $20,921 $20,921 ORV/Site Modification: Hill Climb $9,347 $9,347 ORV/Site Modification: Wooded Trails $6,450 $6,450 ORV/Site Modification: Gully Trails $7,520 $7,520 Donated Labor -$6,028 -$6,028 Donated Materials: Boulders and Gravel $20,850 $0 Improvements and Maintenance for second event $15,000 $15,000 Design/Engineering (Rowe Professional Services, Inc.) Design and Engineering Fees $10,000 $10,000 Total $75,000 Figure F. Dixie Gully Run Event Map L „moo � / GULLY EVENT // RUN AREA rgoxvxDEsinu6 av - .""...... TRAIL j/// SCRAMBLE AREA ` s.•..�...�.....�...... FOCK CPANl / \ HILL \\\ CUMB t -/ ` MOGULS 44 STAIR -SUP I 1 11 I In The Groveland Oaks West Business Plan Is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 54 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNR Joint Work Group Draft Business Plan Updated: June20of42 Page 20 of 42 Trends in Off -Road Vehicles Michigan law defines an ORV as any motor vehicle that can be operated cross-country (without benefit of a road or trail) over land, snow, and other natural terrain. This includes multi -track or multi -wheel vehicles, all -terrain vehicles (ATVs); motorcycles or related multi -wheel vehicles; amphibious machines (water -to -land and back); hovercrafts; and other vehicles that use mechanical power, including 2- or 4-wheel-drive vehicles that are highway registered but operated off highways or off roads (Kalkomey Enterprises, 2014 ). The Dixie Gully Runs were test events limited to full-size and side -by -side ORVs. These ORV users, however, represent a minority of the entire ORV-user population. In order to better serve the public, Groveland West will be designed to accommodate all types of ORVs. The following types of ORVs are expected to use Groveland West. SUVs: Full -Size Four -Wheel Drive Vehicles, Sport Utility Vehicles and Specialty Vehicles such as Dune Buggies SUVs are characterized by a width of 60" or more. Many of these vehicles are licensed as on -road vehicles by the Secretary of State and off -road use is often secondary to transportation or work uses (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). UTVs: Utility Terrain Vehicles, Utility Vehicles, Side -by -Sides UTVs are 50" or wider (typically 54 to 65 inches) and accommodate an operator and one or more passengers. The greater width makes many existing ATV trails inaccessible. The greater weight and the braking and roll cage system is more like a car than an ATV (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). ATVs: All -Terrain Vehicles, Quads, 4-Wheelers ATVs are four wheeled vehicles with a tread width of 48" or less that are designed for one operator. The basic vehicle has seen innovation in suspension, braking, horsepower and fuel efficiency. Many after -market products are design to assist in a growing range of land management, transportation and recreational pursuits, as well as trail and scramble area riding (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). Motorcycles Two -wheeled motorcycles include those specifically designed for off - road situations and those designed for dual purpose both on and off road (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). Motorcycles that can be used on roads are termed "street -legal." Ilk The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 55 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNRJoint Work Group 2015 Draft Business Plan Updated:June29,of Page 21 of 42 ORV Participation in Michigan compared to U.S. According to a 2005 study by the US Forest Service, 14,993,000 or 19.9% of Michigan residents over 16 participated in ORV recreation from 1995-2004. This was the sixth highest level of ORV participation in the US during that period (Cordell, Betz, Green, & Owens, 2005). Statewide Trends in ORV License Saless In the past 10 years, there has been an overall upward trend in ORV license purchases, with noted dips in 2008 and 2011, likely due to economic conditions in the state. The retail price for the ORV license went up from $16.25 to $26.25 in 2014, with a minor dip in the number of licenses sold. A $10.00 ORV Trail Permit was also added in 2014. Between 2004 and 2014 — revenue from sales of ORV licenses and permits increased by 40%6 Statewide Trends in Annual ORV Riding Days An ORV user riding day is defined as the use of one ORV for any portion of one day. According to the 2010 Michigan Licensed ORV Use and Users report, there was a 46% increase in ORV licenses and a 38% increase in the annual number of ORV riding days on public lands since a comparable 12 month period in 1998-99. The addition of new classes of ORVs such as all -terrain vehicles (ATVs), which began to appear in the late 1970s, and even more recently, the increased use of utility vehicles (UTVs), has significantly changed the landscape of ORV use in Michigan (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). Figure G: ORV User Riding Days in Michigan 6,000,000 , 5,000,000 Market 4,000,000 Introduction I of ATVs Market 3,000,000 Introduction of UTVs 2,000,000 1,000,000 0 1976 1987-88 1998-99 2010 Statewide Market Share by Vehicle Type ATVs account for almost two-thirds of all licensed ORVs in Michigan. UTVs are becoming more common and have the advantage of behaving in many ways like a "workhorse" ATV with the capability to have multiple people aboard. To accomplish this range of functions and capability for transporting multiple riders, the width of a UTV is 54-58". It's important to note, this does not fit the dimensions of most of the designated trail system currently in place (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). 5 Data provide by MDNR staff via email to D. Folland (May 11, 2015). 6 2004 revenue adjusted to 2014 dollars using Bureau of Labor and Statistics CPI Inflation Calculator http://data.bls.gov/cpi-bin/cpicalc.pl The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 56 GROVELAND OAKS WEST ADVENTURE RECREATION PARK Draft Business Plan Figure H: Relative Market Shares of ORVs in Michigan? SUVs UTVs ■ ATVs Motorcycles 9 o "' Ln o 0 In Ln Ln 41 N N N N a -I 1976 1987-88 1998-99 OCPR / MDNR Joint Work Group Updated: June 29, 2015 Page 22 of 42 Off -Road Vehicles and Licenses in Oakland County According to the 2010 report, Michigan Licenses ORV Use and Users, Oakland County residents purchased 6.4% of the ORV licenses sold in Michigan in 2007-08, which is the highest county percentage of licenses sold in Michigan. This can be calculated to 11,626 ORV licenses sold to Oakland County residents — out of the 181,659 ORV licenses sold in Michigan during that period (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). Registration of ORVs with Secretary of State Michigan Secretary of State title data indicate that, in 2013: Out of the over 5 million titles for 2-, 3-, and 4- wheeled ORVs and pick-up trucks in Michigan, 8% are registered in Oakland County (Michigan SOS, 2013). See table below for a breakdown of various vehicle types. Table 2: Off -Road Vehicles and Pick -Ups Registered with Secretary of State SOS Body Style Designation ORV Body Style 2W - 2 Wheeler 3W - 3 Wheeler 4W - 4 Wheeler MW - Multi -Wheel Subtotal Light Commercial Body Styles PU - Pick -Up Subtotal Total 2013 Registrations 2013 Registrations % Oakland County Oakland County Michigan Registrations 18,907 202,911 9% 283 3,662 8% 49,609 855,789 6% 199 4,210 5% 69,998 1,066,572 6% 619,259 7,254,273 9% 619,259 7,254,273 688,257 8,321,149 8% Secretary of State vehicle title data cannot be directly correlated to ORV licenses. It is, however, of interest because ORV licensure of ORVs is required only if the designated state system is used. Also, these vehicles have multiple utility purposes and not necessarily purchased solely for ORV use. Therefore, with an official ORV course located in Oakland County, it is conceivable that some of previously unlicensed vehicles may become licensed. 7 Data source for 1976, 2087-88, 1998-99, and 2010: (Nelson, Stynes, Wu, McCarty, & Hughes, 2010); 2013: (McCole, 2014) The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan oepartment of Natural Resources. 57 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNR Joint Work Group 2015 Draft Business Plan Updated: June 2of42 Page 23of 42 Public Engagement ORV Surveys and Analysis The ORV study conducted in 2010 by Michigan State University ("2010 MSU Study") surveyed 3,000 randomly selected Michigan ORV licensees in 2008-09. After the removal of invalid addresses (861), 30% of those with valid addresses completed and returned the survey. The results were used to estimate the vehicle and amenity preferences of ORV users and to develop a demographic profile (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). The ORV study conducted in 2014 by Michigan State University ("2014 MSU Study") was contracted by OCPR. A sample size of 4,032 subjects was randomly selected from a list of people who registered an ORV in Michigan during 2012. The study primarily explored the preferences of ORV users for characteristics and amenities, as well as pertinent demographic and other data that will help identify the potential market for ORV recreation in southeast Michigan (McCole, 2014). The event survey conducted at Dixie Gully Run I ("DGR 1 Event Survey") was a 17-question survey developed by planning staff in consultation with staff teams and public engagement consultants at University of Michigan — Flint. The survey was administered to Dixie Gully Run (DGR) participants on August 9, 2014 during the lunch break (over a 2-hour period). 177 surveys were completed. The event survey conducted at Dixie Gully Run II ("DGR 11 Event Survey") used the same 17-question survey. Dixie Gully Run II participants were invited via email to complete the survey online. The survey was open for one week following the event. 166 surveys were completed. Demographic Profile and Trends GENDER: Survey -based ORV studies published in 2010 and 2014 show that the proportion of ORV-users who are male (93-94.1%) is much greater than the proportion of males in the general population (48.8%) (McCole, 2014 (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). AGE: The mean age of the ORV-users is 49.6 (Nelson, Stynes, Wu, McCarty, & Hughes, 2010). U.S. Census forecasts a slow decrease in the 45-54 age group between 2010 and 2019. RACE: The reported race is similar to the U.S. Census for white/Caucasian (approximately 80%) and for black/African American (approximately 16%). Less than 1% (0.41%) of ORV-users report being Hispanic, which is lower than the general population (4.5%)(McCole, 2014). HOUSEHOLD INCOME: In the 2014 ORV study, a greater percentage of ORV-users reported annual household incomes over $100,000 (36%) than the general population (21%) (McCole, 2014). How Far Dixie Gully Run Participants Drove to Attend Events The median drive -time, based on zip code analysis, for both DGR I and II was approximately 30 minutes (i.e. 50% of the participants drove 30 minutes or less). For those who drove farther than 30 minutes — DGR I participants drove farther than DGR II participants. Additionally, DGR I had a higher percentage of out -of -county participants (58%) than DGR II (40%). Both these results reflect a difference in marketing — DGR I was marketed to a statewide audience, while DGR II marketing was Oakland County -focused. Types of vehicles used Statewide, ATVs are the predominant vehicle choice. 67% in the MSU 2010 Study and 63.4% in the MSU 2014 Study indicated they used ATVs. The two Dixie Gully Run events were limited to users of full-size and side -by -side vehicles, with 91.5% in DGR I and 88.7% in DGR II indicating they used full-size vehicles. See Figure H on page 22 comparing market shares of ORV types. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 58 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 15 Draft Business Plan Updated: June29,2042 Page 24 of 42 Expected Frequency of Participation DGR participants were asked how often they would be willing to visit a proposed new ORV park. The highest percentage of responded indicated they would be willing to visit 6-12 times per year (37.9% from DGR I and 44% from DGR II). The MSU 2014 Study asked the same question with a cross -tab analysis from drive -time to the new park. The results showed that proximity matters: with shorter drive -times, respondents were willing to visit more frequently. Preferences of ORV-Users DGR participants were asked "What factors do you consider when choosing an ORV recreation area (check all that apply)?" The top choice for both events was "The proper enforcement of the area's rules/policies" and the lowest percentage selected was "play area or playground for children". Table 3. Preferences for features within ORV recreation areas Factors DGR I DGR II i The presence of very few other vehicles in the riding/driving area 26% 20% Picnic tables/designated places to eat 54% 38% A play area or playground for children 23% 10% The proper enforcement of the area's rules/policies 55% 53% An on -site campground 36% 30% On -site concessions (food and beverage) 39% 37% A vehicle wash station with high pressure hoses 35% 39% A place to take showers after riding/driving 25% 12% On -site recreation opportunities (e.g. fishing, swimming, boating, horseshoes, etc.) 29% 23% A service center with access to tools, tire changer, etc. 31% 23% Trails that are only for the type of ORV I am using 34% I 37°% An available place to ride/drive fast 42% 36% An available meeting space for groups/clubs 50% 48% The 2014 MSU study and the DGR surveys asked participants their preferences regarding ORV features. In all three studies the #1 feature desired was trails and second was a hill climb area. Table 4: Responses to Question: What features do you consider in selecting an ORV recreation area? Question: What features do you consider in DGR I Event DGR II Event selecting an ORV recreation area? MSU 2014 Study Survey Survey % Rank % Rank % Rank Hill climb area 42.2 #2 91 #2 92 #2 Rock crawl area 11.9 #8 86 #3 73 #4 Mud holes 25.8 #6 48 #7 44 #8 Gravel pit 24.3 #7 64 #5 52 #6 Off -camber or mogul area 29.3 #4 68 #4 77 #3 Jumps 10.6 #9 34 #9 24 #9 Beginner training area 27.7 #5 47 #8 48 #7 Trails 79.1 #1 92 #1 97 #1 Water Crossing 31.6 #3 56 #6 53 #5 Other 24 #10 13 #10 The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 59 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 015 Draft Business Plan Updated: June2f42 Page 25oof 42 Economic Effects Groveland Oaks West Adventure Recreation Park is expected to have a positive impact on the local and regional economy in a number of ways, including: ■ Anticipated increase in ORV License and Trail Permit sales due to increased availability of public ORV areas • Sales of new or used ORVs and ORV equipment ■ Campsite rentals at Groveland Oaks, Holly State Recreation Area and KOA Campground for ORV-users who camp during multi -day trips to Groveland West ■ Lodging at area motels for ORV-users during multi -day trips to Groveland West ■ Fuel sales for ORVs and vehicles hauling ORVs ■ Parts, repairs, towing services for ORVs and vehicles hauling ORVs ■ Restaurant and bar sales for ORV users and their families ■ Grocery sales for ORV visitors, especially campers ■ Other retail sales for ORV users and their families Information Sources Economic impacts of ORV use and ORV parks have been documented at the state level, with the 2010 ORV Use and Users study (Nelson, Stynes, Wu, McCarty, & Hughes, 2010), and at the local level, with the effects of Silver Lake State Park on the local economy (MDNR - Silver Lake SP, 2014). With the surveys at the two Dixie Gully Run events, we began to capture information about the effect of event participants on local businesses. Economic impacts in the community will be an important set of outcomes to track as Groveland West moves forward. Groveland Township has recently applied for membership in the Main Street Oakland County program, which will support continued evaluation of these outcomes. Non -Trip Related ORV Expenditures in Michigan Over a 12-month period in 2008-09, ORV-owning households in Michigan spent a total of $212 million on non -trip related expenditures, including new or used ORV equipment, repair/maintenance, ORV insurance and off-season storage. The average ORV-related expenditures per ORV-owning household was $1,850 (for 114,858 ORV-owning households). (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) Spending on ORV-Related Trips The 2010 ORV Use and Users study (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) analyzed the spending of households with at least one licensed ORV reported on their most recent public land trail riding trip of 100 miles or overnight and outside of the region of residence". The average trip involved $541 in spending of which 24% was at home, 22% en route, and 53% near the destination. The greatest percentage of spending was for groceries (29%), tow vehicle expenses (24%), restaurant/bar (14%), ORV expenses (13%) and lodging (12%). Total spending on public land riding trips outside of the region of residence in 2008-09 was $110 million. When the estimated % of the trips outside of the state are excluded, total ORV trip spending in Michigan was $82 million. The Northern Lower Peninsula received slightly more than half (52%) of the trip spending with $43 million, followed by the Upper Peninsula ($28 million) and Southern Lower Peninsula ($11 million). Approximately $16.8 million was spent by out-of-state ORV riders visiting Michigan. (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) "For the purpose of economic impact analysis, the study divided the state into three regions: Southern Lower Peninsula (SLP) — counties south of the Bay City/Muskegon Line; Northern Lower Peninsula (NLP) —counties south of the Bay City/Muskegon Line; and Upper Peninsula (UP) The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 60 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNRJoint Work Group 015 Draft Business Plan Updated:June2f42 Page 26oof 42 Economic Impacts Including secondary effects9, ORV trip spending by Michigan residents supported 800 jobs in the state in 2009. The largest number of direct jobs was in restaurants and bars (227), lodging (157), and retail trade (59). This supported $17.4 million in direct labor income and $28.9 million in direct value-added. (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) The statewide impact from the $16.8 million spent by non-resident trips was 174 jobs. This supported $6.8 million in direct labor income and $11.62 million in direct value-added. (Nelson, Stynes, Wu, McCarty, & Hughes, 2010) Silver Lake State Park Economic Impacts Silver Lake State Park is located on the western shore of Michigan approximately 36 miles north of Muskegon. It provides 3,085 acres of public land, 1600 acres of which is open sand dunes. The Silver Lake State Park ORV Area is approximately 625 acres or 20% of the park (MDNR, 2012). Using 2005 use data, MDNR calculated that Silver Lake State Park generated over $12 million in total spending and supported nearly 400 jobs annually (MDNR - Silver Lake SP, 2014). While the model of ORV activity at Silver Lake offers a different recreational activity than the one proposed at Groveland, the financial impact may have on the surrounding community is used as a concept for Groveland Township. Use of Local Businesses by Dixie Gully Run Participants At the two Dixie Gully Run events, we asked event participants if they patronized local businesses and/or used local camping facilities. Table 5: Response to survey question related to local businesses and camping Choices related to local businesses and camping DGR I DGR II patronized local restaurants 34% 50% patronized local gas stations 54% 64% patronized other local business 22% 16% camped at Groveland Oaks 14% 5% ■ Dixie Gully Run I on August 9, 2014: 15 campsites at Groveland Oaks were rented by participants. Additionally, Holly State Recreation Area reported that 10 campsites were rented by event participants. ■ Dixie Gully Run II on November 1-2: 1 6-person cabin was rented for 1 night; 1 campsite was rented for 1 night; and 2 campsites were rented for 2 nights at Groveland Oaks. Continued Planning for Economic Development — Main Street Oakland Countylo Groveland Township has applied for community participation in the Main Street Oakland '''1°'� County (MSOC) Affiliate Level program as part of a multi -community heritage corridor, y AUAN O primarily built prior to 1950. The proposed heritage corridor follows Dixie Highway and COUNTY includes the townships of Groveland, Springfield and Holly. The MSOC program seeks to M I C H I G A N maximize the economic potential and preserve the heritage and sense of place of Oakland County's historic downtowns and commercial districts. Goals of MSOC Affiliate Level participation are to establish broad -based community support, prepare mission and vision statements, and to foster a historic preservation ethic. Participants are expected to track key statistics: net newjobs, net new businesses, and total public and 9 Secondary effects: multiplier effects as the spending circulates within the state or region io htto://www.advantaeeoakland.com/cpha/msoc/Paces/default.asi)x The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 61 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan Updated: June 2of42 Page 27of 42 private investment. According to Groveland Township Supervisor Bob DePalma, "We are seeing the winding down of sand and gravel mining and a shift away from solid waste disposal in our County; and we are seeing the recognition of the economic value of cultural, historical, and natural resources in our State. Now, with the potential investment of both the MDNR and OCPRC in an Adventure Recreation Park, it is essential that we consider how we will manage future development along Dixie Highway so that it benefits our entire community." Guiding Principles for Facility Development The following principles have been identified to guide facility development in a manner that will promote safe public access and responsible, sustainable use of land and other resources: Select ORV elements to suit existing topography Matching the design and use of recreational features to the existing topography will maximize the recreation and aesthetic value of existing slopes in former sand and gravel mines. Existing land owners may be enlisted to facilitate converting the landscape to recreational use in conjunction with the transfer of property. ORV recreational enthusiasts may also be invited to help facilitate the design process. The use of the topography will be limited by the ability of those features to sustain safe public access. Create a diverse off -road experience and a gateway to ORV recreation Providing diverse experiences for a variety of vehicle types, as well as offering introductory experiences and opportunities to advance as skills increase, will help us build a robust user base. Provide informational signage Rules and regulations should be prominently displayed. High visibility signage should be placed throughout the course and in advance of any trail ascents and must include symbolic description of speed of approach, steepness of slope, degree of difficulty, and direction of travel. Signage will be based on the MDNR motorized trail manual guidelines. Manage site resources using best practices ■ Slope Stabilitv: Unrestricted use of slopes for hill climbs will rapidly degrade the erodible soils and promote high speeds. Creating varied trail route options to slow speeds and prohibiting fall line access through the use of vegetation, obstacles, and armoring will enhance the sustainability of existing slopes. Prohibit vehicle access to extreme slopes—signage, vehicle barriers, vegetation, and barriers should be used to deter ORV and pedestrian access at both the top and bottom of the slope. ■ Site Drainage: Control of site drainage will help to sustain topographical features and protect water quality. Water should be directed away from the steepest slopes. ■ Water Bodies: Permanent bodies of water can create obstacles and challenge elements for ORV vehicles, serve as retention areas for site drainage, and enhance the overall appearance and enjoyment of the site. ■ Vegetation: Maintain existing vegetation and establish native vegetation. MDNR stewardship standards will be referenced. Evaluate outcomes on a regular basis and be prepared to make adjustments Preliminary design concepts are a framework that will be adjusted on an ongoing basis. Design concepts will be adjusted to meet the different phases. Adjustments will be based on input for park users and recreational enthusiasts, success of marketing efforts to draw new and repeat visitors, and state/national recreational trends. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 62 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 15 Draft Business Plan Updated: June29,2042 Page 28 of 42 ORV Recreational Elements This section lists and defines the types of elements specific to ORV uses that are proposed for Groveland West. These elements will be incorporated within the design concepts that best fit the existing topography. They will not be considered equal with regards to opportunities and based on the maximization of existing landscape. Elements will be incorporated at different phases as the properties become available. The intent is to create a recreational experience that meets the needs of multiple users. Controlled Descent On slopes too steep to allow direct hill climbs, challenging controlled descents can be created. Control points should be added to ensure that drivers/riders approach the descent along the fall line. Descending at an angle can increase the likelihood of a rollover. Optimal slope: 75 —100% Flats ORV use on flat areas can lead to higher speeds and increased risk of serious injury. Visibility is critical. Speed calming measures should also be incorporated including short runs, challenge elements, narrow trail widths, and tight turns. Flats are used for approaches or finishes to ORV challenge elements and are integral to the flow of terrain courses or tracks. Optimal slope: 0 — 6.25% Gullies and Washouts Scouring by surface runoff in sand and gravel extraction can cause gullies or washouts well over 20 feet deep. They may be a challenge element in a terrain course or a technical element in a trail or track. Care must be taken to manage site drainage and control access to the side slopes to protect these features. Hill Climbs DIRECT HILL CLIMB: Hill climbs must always be one-way. When creating hill climb experiences, it is critical to provide appropriate approach and finish areas that have good sight lines, control points, and clear signage. Hillcrests should be tapered to prevent blind spots and finish areas must have a positive slope to maintain sight lines. Optimal slope:50-75% LATERAL ASCENT: Modification of steeper hillsides through bench cuts (sideways cuts into hillsides) or fill material can create indirect trail climbs or lateral ascents. These may be either one- or two-way. Grading to control erosion is critical and armoring may also be necessary to increase the sustainability of trail access. Optimal slope: 100 —125% Technical Elements Bench Cut and Lateral Ascent Technical elements are more advanced features and can include winding, off -camber trails and the addition of obstacles, such as rock ledges, boulders courses, and barrier courses. Multi -directional use can be allowed as long as speed is controlled (by length, direction, and challenge) and sightlines are maintained. Sustainability can be increased with appropriate armoring, soil stabilization, and drainage. Optimal slope: 25 — 50%. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 63 GROVELAN D OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan Updated: June29 of Page 29 of 42 Terrain Course Terrain courses incorporate ORV trails and general scramble areas and can be accessible to stock vehicles and most levels of ORV drivers. The degree of difficulty is determined by the tightness of trail layout and the number and type of challenge elements that are added, such as logs, boulders, and moguls. Optimal slope: 12.5 — 25% Tracks Tracks are one-way and looped. Winding layout, control points, and short run lengths will be critical for maintaining safe speeds on tracks. Optimal slope: 6.25 —12.5% Trails Two-way trails are generally safer and slower, because riders are expecting oncoming traffic. Two-way trails also offer different experiences depending on the direction of travel. Trails generally make a connection between two locations and are not looped. Trails that meander and diverge will slow speeds, increase the number and diversity of ORV experiences, and maximize the amount of ORV experience per acre. Obstacles such as boulder, logs, concrete blocks and fences can enhance the trail experiences, provide important wayfinding points, and create ORV challenge elements. Fall -line routes can be included as part of the overall experience, but should be kept to a minimum with controls in place to slow speeds and protect slopes. Maintenance of vegetation will make the trail more scenic and interesting. MDNR provides three trail designations within its ORV trail system (Kalkomey Enterprises, 2014 ): ■ MOTORCYCLE ONLY TRAILS: maintained at a width of 24" on the ground and 40" at handlebar height. Only two -wheeled motorcycles are allowed to operate on these trails legally. • ORV TRAILS: open only to ORVs up to 50" in width. ■ ORV ROUTES: maintained at a width of 72" and open to all ORVs. Vehicle -Free Areas Certain areas of the park will need to be kept vehicle free. Slopes between 125 and 150% that are too steep for safe or sustainable ORV use can serve as scenic outlooks that enhance the ORV experience. Other areas that need to be free of ORVs are environmentally sensitive areas, areas close to residential development, or places designated for spectators. Constructed barriers may be in the form of fences or posts; or use natural materials that maintain aesthetics, such as logs, dense vegetation and large boulders. Water Features Permanent bodies of water can create obstacles and challenge elements for ORV vehicles, but they can also serve as important retention areas for site drainage and can enhance the overall appearance and enjoyment of the site. The following references were consulted in this section: (Crimmins, 2006) (Fogg, 2002) The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 64 GROVELAND OAKS WEST ADVENTURE RECREATION PARK Draft Business Plan Potential Support for Development and Operations Table 6: Potential Grant Sources to Assist with Development and Maintenance Funds Funder/Grant Program Available in Maximum Grant Award FY2014 DNR- ORV Trail $2.8 million No limit Improvement Program DNR/FHA- Recreational $2.7 million No limit Trails Program DNR- Recreation $800,000 No limit Improvement Fund DNR- Recreation Passport $760,000 $45,000 Grant DNR- Michigan Natural $21 million $300,000 Resources Trust Fund (dev. only) DNR/NPS- Land and Water $700,000 $100,000 Conservation Fund C Yamaha Corp: Outdoor Not specified Not specified Access Initiative Polaris Not specified Not specified ORV manufacturers and Not specified Not specified dealers OCPR / MDNR Joint Work Group Updated: June 29, 2015 Page 30 of 42 Match Eligible projects Requirement Public ORV trails and None facilities Public recreational trails None" and facilities Public recreational trails None' and facilities Public recreation facilities 25% min Public outdoor recreation 25%min facilities Public outdoor recreation 50% facilities None ORV trails and facilities ORV trails and facilities Not specified Donation of ORVs for park management and public Not specified safety Volunteer Resources Volunteers will provide assistance with development, maintenance and operations. Development of a formal volunteer organization that is eligible to receive state funds for equipment, fuel,,and other supplies is expected. Support for Volunteers Certain private funders (Polaris and Yamaha) provide funding for private clubs who help to maintain ORV trails on public land. Funds can be used to pay for insurance, equipment, and to compensate for gas and other expendables. 11 Not required but increases score The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 65 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan Updated: June 2of42 Page 311of 42 Capacity and Revenue Estimates Basis for Determining Operational Seasons and Schedules Full day schedules are based on the standard open park day (dawn to dusk) in the OCPR system — which varies with the seasonal period of daylight. We also reviewed seasonal and daily schedules for two public ORV areas: The Mounds and Silver Lake State Park. Silver Lake State Park (MDNR) is open April 1 through October 31 ■ April 1— May 1 9am-8pm (9 hours) ■ May 1—September 15 9am-10pm (11 hours) ■ September 15 — October 31 9am-8pm (9 hours) ■ November 1— March 31 Closed The Mounds (Genesee County Parks and Recreation) is open 365 days a year ■ Monday — Saturday 8am-sunset ■ Sunday 10am-sunset Proposed Operational Seasons and Schedules Our scheduling proposal is a hybrid of The Mounds and Silver Lake. It seeks to make the park available year round, but limits off-season hours to the times when people are more likely to use the park. We propose that the fully operational park would be open for a combination of full days and evenings depending on the season. This would total 142 full days for an average of 10 hours per day (longer in the summer, shorter days in the fall) and 34 evenings (5 hours each) for an annual total of 1590 hours. The day count is based on the FY2017 calendar. With experience, we may wish to expand our summer hours (convert evening hours into full days) if justified by demand from campers and local users. Basis for Determining Park Capacity Based on OCPR's experience with Dixie Gully Run, the optimal number of vehicles on site at one time is 3 vehicles for each acre that is open to ORV recreation. This density of vehicles is high enough to make the experience sociable but low enough to keep the pace moving. This number may be adjusted in the future as we gain experience with a greater variety of vehicles types. We would expect full capacity to be reached at the park only on holidays and in fine weather. In order to forecast park use over the full year and in different seasons, it is necessary to make assumptions regarding how often the park will be a full and partial capacity. The assumptions are intended to be conservative. They will be adjusted as more information becomes available. Basis for Determining Vehicle Entry Fees We reviewed the fee schedules for private ORV areas and The Mounds as potential indicators of the market rate for a public ORV area. The fees charged by private ORV areas range from $10-$35 per day. The Mounds daily vehicle pass costs $10/resident and $15/non-resident and the annual vehicle pass costs $40/resident and $70/non- resident12. MDNR does not charge a daily fee for entry to Silver Lake State Park — it requires the annual ORV license and the Recreation Passport. 12 htto://www.themounds.orR/fees-rules/ The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 66 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/MDNR Joint Work Group 2015 Draft Business Plan Updated:June2of42 Page 32of 42 Table 7: Vehicle Entries and Fees: Seasonal Estimates — based on a 120-acre ORV area Winter/Spring Summer Fall Annual Saturday before Tuesday after Labor 1 Season Beginning Oct 1st Memorial Day Day Friday before Memorial Season End Day Labor Day Monday September 30th Saturdays and Sundays Thursday through Days of Week and Holidays plus Sunday Saturday and Sunday Thanksgiving (Thursday and Friday), Christmas/New Year's Monday holidays (December 24, 26-31- (Memorial Day, July Holidays closed on Christmas) 4`h, Labor Day) None Tuesday and Tuesday and Evenings Wednesday Wednesday DAYS OPEN Full Days Not Holidays 67 58 7 Holidays 7 3 Evenings 26 8 Total per Season 74 87 15 176 DAYS CLOSED 164 14 11 189 TOTAL DAYS 365 ESTIMATED CAPACITY Full — 300 vehicles13 6 15 0 75% - 225 vehicles 24 24 0 50% - 150 vehicles 24 24 8 25% - 75 vehicles 20 24 7 Total days per season 74 87 15 176 TOTAL VEHICLE ENTRIES 12,300 15,300 1,725 29,325 X $15 VEHICLE ENTRY FEE $184,500 $229,500 $25,875 $439,875 Table 8: Acres and Annual Vehicles —Silver Lake Comparison Silver Lake ORV Groveland West — Comparison: Groveland West as a Area 14 Phase 1 Estimates percentage of Silver Lake ORV Area Acres in Recreation 450 120 27% 1 Annual Number of Vehicles 128,357 29,325 23% 13 For purpose of comparison, 300 ORVs equals 2.58% of the estimated ORV licenses (11,626 in 2007-08) in Oakland County and 0.435% of the 2-, 3-, and 4-wheeled ORVs registered by the Secretary of State in Oakland County (68,998) in 2013. 14 Sources: (MDNR - Silver Lake SP, 2014), (MDNR, 2012) The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 67 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan Updated:June29,of42 Page 33 of 42 Proposed Vehicle Entry Fees All vehicles entering the park will be required to have a current State of Michigan ORV license (both general and trails). ORV licenses will be sold at the contact station. To be eligible for ORV grants, the ORV area will charge the same fee for both Oakland County and non -Oakland County residents. We propose charging a $15 vehicle entry fee to enter Groveland West. The fee structure will mirror OCPR's model for golf and waterparks, which do not require an Oakland County Parks' vehicle annual sticker or day pass, but charge a fee to use the facility. Neither of these facility types currently sell annual passes. We propose that Groveland West follow this model for the first year, then evaluate whether it would be advantageous to sell annual passes. $60 has been suggested as a reasonable price for an annual vehicle pass. We also propose charging a discounted $12 vehicle entry fee when it is purchased as part of a camping package. The combination of camping at Groveland Oaks and Holly State Recreation Area with ORV use at Groveland West is expected to be a big draw to the park. At Silver Lake State Park, staff reports that 50% of the campground occupants use the ORV area, with the other 50% engaging in other recreational pursuits, especially boating.ls The Dixie Gully Run surveys indicated that at the July event 14% of visitors camped and at the November event 5% of visitors camped16. Therefore, we propose offering a discounted vehicle entry fee as part of a camping package at both Holly State Recreation Area and Groveland Oaks County Park. Other Operational Considerations Control of Vehicle Entries Discussion with MDNR staff regarding lessons from Silver Lake — they put a voucher system in place after high demand was already causing long delays in park entry — this has resulted in a lot of dissatisfaction. They recommend being ready for high demand at the outset. (And predict that demand will be huge). MDNR also recommended identifying stacking areas that accommodate spectating while waiting. OCPR has experience with online reservation system from Dixie Gully Run II. We need to continue to develop an effective system for timed entries into the park that do not exceed our stacking capacity and our capacity to process vehicles past the contact station and have it in place before we open. Using advance marketing, we will need to educate users about the system before the park opens and get support for the registration system from user groups. Special Events Site development for Groveland Oaks West has been proposed in 2 phases over a 5-year period in order to maximize the value of the existing landscape and to allow for park operations to develop over time (and evolve with the recreational use of the site). As a result, as much as 50% of the acquired lands will be unavailable for open public access for the first few years of operation. This creates a unique opportunity to host special events on the site without disrupting regular operations (during site preparation, hosting of the event, and site cleanup). Such events could help enhance the services offered at the site, test site capacity and interest in alternative adventure recreational, advance cost recovery for the park, and even maximize the marketing and brand identity f future park improvements. Special events can be broken into two general categories: OCPR and Third Party Events. They can be further divided by the location hosting the event and the recreational services provided. is Verbal presentation to OCPR staff at Silver Lake State Park on July 2, 2014 16 Dixie Gully Run surveys indicated that 60% of visitors were residents of Oakland County The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 68 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group 2015 Draft Business Plan Updated:June2of42 Page 34of 42 Recommended implementation Plan Recommended Implementation: Contract for Development and Operation 1. Create an oversight committee consisting of representation from MDNR, OCPR and the two local townships, which would ensure local, county and state needs were met 2. Develop a "user design action team" to assist in designing ORV features to meet user needs. The team would include representation from all ORV user groups and be supported by DNR and OCPR with existing staff and mapping technology 3. Once features are planned, prepare a request for proposals (RFP) and release to qualified private sector concession or recreation providers. The RFP will ask bidders to propose the following: a. Construct the planned features b. Equip the site as specified by OCPR and DNR, i.e. security devices, restrooms and other support facilities c. A financial plan related to how many years of operation they would be guaranteed, fee recommendations, sponsorship plans, etc. d. That the entire operation would be self-supporting 4. OCPR and DNR would specify a revenue sharing that would accommodate the operations and expenses and retire the contractor's capital investment The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 69 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group DUpdated: June 29,2015 Draft Business Plan Page 35 of 42 Alternative Implementation Plan Alternative Implementation: Lease Property to OCPR in Partnership with MDNR This alternative plan would be proposed if contracting the operation with a concessionaire does not meet OCPR/MDNR specifications. 1. Operation by OCPR in partnership with MDNR with a focus on working with current landowners, volunteers and partners/sponsors to design and develop the park and operate on a self-sustaining basis. 2. Develop a "user design action team" to assist in designing ORV features to meet user needs. The team would include representation from all ORV user groups and be supported by DNR and OCPR with existing staff and mapping technology. 3. Work with current land owners to construct significant portions of the park as envisioned by an approved plan. This work would be sought as donations that could be recognized and are potentially tax-deductible. 4. Seek sponsorship for ORV vehicle/equipment companies to provide funding or in -kind assistance to develop the area. A naming right could be incorporated if an exclusive sponsorship is offered. Multiple recognition opportunities (by feature) may be available. 5. Potentially form an ORV area non-profit "friends" group that could receive funding and could contract to develop the area with OCPR and MDNR approval. Site Development and Operation In the case that the Alternative Implementation Plan is used and the property is leased to OCPR to manage in partnership with MDNR —a range of capital costs, operating revenues, and operating costs have been forecast. These are based on the level of investment and the incorporation of monetary contributions, volunteer labor, and donated materials and equipment. See Tables 9-13. Alternative Implementation Plan: Facility Development The following discussion applies to the Alternative Implementation Plan — see discussion above. In the case that OCPR develops the ORV park, the intent will be to utilize existing components to blend with recreational opportunities while incorporating sound design concepts. The actual design and construction of facility phases will depend on the final results of the land acquisition process and a variety of other factors, including fund availability and user demand. Adjustments will be made as this information becomes available. Components of Each Phase Implementation of development phases by OCPR is expected to have the following components: 1. EVALUATION: Evaluate the outcomes of earlier phases and analyze public engagement, current recreation trends, market/operation conditions to determine the most appropriate features for the next phase and needed related infrastructure. Test events, similar to the Dixie Gully Run events, should be held to further inform the design and construction of individual elements. 2. DESIGN DEVELOPMENT AND OPERATIONS PLANNING: Design and modification of existing topographical and site features will create ORV recreational features. Operations planning will occur concurrently with design development. 3. MARKETING: Marketing for each phase will begin as soon as the design elements are confirmed and will build excitement for upcoming new features. 4. CONSTRUCTION: Approvals per OCPR and/or State of Michigan processes. This is dependent on who is the land administrating division and takes the lead for construction. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 70 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/MDNR Joint Work Group 2015 Draft Business Plan Updated: June29,of42 Page 36 of 42 Development Phases 1 and 2 Phases 1 and 2 of the ORV area development are forecast to occur over a 5-year period. See Tables 9-11. ■ Phase 1 will comprise approximately 234 acres in the middle and northern portions of the project area. Design and construction would be expected to begin in FY2016 (October 2015 —September 2016). ■ Phase 2 will add approximately 183 acres on the middle and south side of Phase I. Design and construction would be expected to occur in FY2018. ■ Future development (Phase 3) is outside the scope of the business plan and would potentially occur in areas not included in Phases 1 and 2. Development Options This business plan identifies three options for development with differing levels of investment. See Tables 9-11. ■ Development Option 1—This is the initial plan developed by the team that considers development at high end functionality. This option takes into consideration that all the development and security are borne under the responsibility of the OCPR and MDNR budgets. The estimates are based on historical costs of facility development and use traditional OCPR day -use park standards. ■ Development Option 2 —This option looks to minimize some of the expected functionality of the original plan. This option also looks to spread some of the cost out over time, yet maintain some of the standards of the original plan. There is also consideration for some limited assistance from additional MDNR crews and efforts from the current land owners. ■ Development Option 3 —This option looks to further reduce the number of amenities that may be considered non -critical. This option is to focus on development that leads to the operation of the facility with a more rustic off -road experience. There is also consideration for utilizing existing property owners to move and sculpt land formations and using resulting landforms to separate conflicting uses (reducing the need for fencing). This also considers reducing the design costs by incorporating ORV user groups and volunteers into the planning and development process. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 71 G ROVELAN D OAKS WEST ADVENTURE RECREATION PARK OCPR / M DNR Joint Work Group 2015 Draft Business Plan Updated;June2of42 Page 37of 42 Alternative Implementation Plan: Operational Considerations The following discussion applies to the Alternative Implementation Plan —see page 35. Joint Project Team In the case that OCPR is the lessee and operator of the ORV park, OCPR and MDNR would identify staff members from each agency to participate in an operations team to oversee the budgeting and management of the Groveland Oaks West. OCPR would assign an assistant park supervisor (position to be created), as well as other operations and planning staff to the team. MDNR would assign staff from their budget office, as well as local/regional operations staff. Operational budgets would need to be approved within the annual budget process for both OCPR Parks Commission and MDNR Parks and Recreation Division. Operational Options This business plan identifies three options for full -year operations in Year 1 and a part -year operation in Year 1 plus a full -year operation in Year 2. See Table 12-13. ■ Full -Year Operation Option A —This is the original assessment by OCPR staff and is based on historical costs and day -use park standards ■ Full -Year Operation Option B — This option incorporates a 10% reduction in many costs and a significant reduction in certain areas based on MDNR operational standards. ■ Full -Year Operation Option C—This option incorporates a further 15%reduction in many costs and incorporates contributions from ORV enthusiasts, volunteers, grant programs, and sponsorships.. ■ Part -Year Operations Option D —This option is based on Option C and reduces revenue and expense to a 7-month period. ■ Full -Year Operation Option C—Year 2 —This option is based on Option C—Year 1 with the addition of depreciation of the development investment that will have occurred in Year 1. See Table 13 for the variation in depreciation costs (and the effect on cost recovery) based on the Development Options 1, 2 and 3. Staffing Personnel is the largest expenditure in park operation. For the Full -Year Operation Option A, we would propose the following staffing model for Groveland West: A full-time assistant parks supervisor would manage the park. Groveland West would share full-time general maintenance mechanic and parks crew chief (approximately 20% of those positions) with Groveland Oaks. We would rely heavily on seasonal and part-time staff. At the outset, we would expect to employ 2 seasonal program specialist positions with the capacity for cash handling to staff the contact station. 5 parks helper positions would perform a variety of maintenance and operational tasks. Vehicles for Operations Off -road vehicles would be needed for maintenance staff and security services to be able to access all areas of the park. Staff has proposed acquisition of 1 Polaris RZR 1000 for security patrol of the park (cost = $25,000) and 2 Can - Am Outlander XT 1000 (cost = $15,000 each) for park maintenance. The RZR is a side -by -side and will seat 2 deputies. The Outlander is an ATV that is straddled by one person and can be used to pull maintenance equipment. The three vehicles (total value of $55,000) would be depreciated over 10 years. Depreciation of Capital Costs Park improvements are generally depreciated over 15 years and vehicles over 10 years. Depreciation calculations would be added to the operational budget the year after the construction is completed — beginning in Year 2. The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 72 GROVELAN D OAKS WEST ADVENTURE RECREATION PARK OCPR / MDNR Joint Work Group Draft Business Plan Updated: June 29, 2015 Page 38 of 42 Alternative Implementation Plan: Development Cost Estimates Development Option 1-This is the initial plan developed by the team that considers development at high end functionality. This option takes into consideration that all the development and security are borne under the responsibility of the OCPR and DNR budgets. The estimates are based on historical costs of facility development and use traditional OCPR day -use park standards. Development Option 2 -This option looks to minimize some of the expected functionality of the original plan. This option also looks to spread some of the cost out, yet maintain some of the standards of the original plan. There is also consideration for some limited assistance from additional DNR crews and efforts from the current land owners. Development Option 3 -This option looks to further reduce the number of amenities that are considered unnecessary. This option is to focus on development that leads to the operation of the facility with a more rustic off road experience. There is also consideration for utilizing existing property owners to move and sculpt land formations and uses resulting landforms to separate conflicting uses (reducing the need for fencing). This also considers reducing the design costs by incorporating recreational enthusiasts into the planning and development process. Table 9: Capital Budget Estimates Phase 1 Scope Item Year 1- Phase 1 Perimeter Fence - 4' Farm Fence Perimeter Fence - 6' Chain Link Internal Fence - 4' Farm Fence Access Gates Access Road Internal Road Guard Rail Earthwork - Parking Gravel Materials - Parking Concrete Wheel Stops Erosion Protection Utility Connection ORV/Site Modification Restroom facility Contingency for Inflation Design and Engineering Fees Traffic Study manual Totals Option 1 Option 2 Option 3 $100,000 $0-11 $0 $75,000 $75,000 $0 $30,000 $20,000 $10,000 $15,000 $5100 $$5,000 $50,000 $25,000 _ $20,000 _$1001000 $50,000 $0 $6,000 $6,000 $6,000 $30,000 $30,000 $15,000 $45,500 $45,500 $40,000 $0 $0 $0 $7,200 $7,200 $7,000 $0 $0 $0 $20,000 $20,000 ; $10,000 $0 $7,000 $7,000 $81,825 $50,000 $20,000 $20,000 $201000 $20,000 $580,525 $360,700 Year 2 - Phase 1 Option 1 Option 2 �$0 Option 3 $83,000 $0 $0 $0 $0 $�_ 10_ 000� $0 $0 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 r $0 $22,500 $22,500 $0 Year 3 - Phase 1 Option 1 Option 2 Option 3 $50,000 $0 $0 $0 $50,000 r $0 $20,000 $0 $0_ $0 $0 $0 $60,000 $0 , $q $285,500 $32,500 __l $54,000 $50,000 The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 73 GROVELAND OAKS WEST ADVENTURE RECREATION PARK Draft Business Plan Table 10: Capital Budget Estimates Phase 2 Scope Item Perimeter Fence -4' Farm Fence Internal Fence - 4' Farm Fence Access Gates Access Road ORV/Site Modification Contingency for Inflation Design and Engineering Fees Traffic Study Annual Totals OCPR / MDNR Joint Work Group Updated, June 29, 2015 Page 39 of 42 Year 4 - Phase 2 Option 1 Option 2 Option 3 $100,000 $0 $0 $30,000 $0 $0 $7,500 $115,000 $40,000 $20,000 $20,000 $26,750 $26,750 $26,750 $56,175 $20,000 $20,000 S375,425 $66,750 $66,750 Table 11: Summary Table of Development Options and Capital Budget Estimates Year 5 - Phase 2 Option 1 Option 2 Option 3 $115,000 $0 $0 $0 $0 $0 $7,500 $110,000 $0 — 0 $0 $0 $0 $0 $0 - $0 $0 $232,500 $0 1 $0 Development Option Phase 1 Years 1-3 Phase 2 Years 4-5 Both Phases Years 1-5 Development Option 1 $920,025 $607,925 $1,527,950 Development Option 2 $443 200 $66,750 $5091950 Development Option 3 $160,000 $66,750 $226,750 A detailed description of scope items and unit costs is available on request. The Groveland Oaks west Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 74 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNR Joint Work Group Draft Business Plan Updated:June29,20 Page 40 of 42 Alternative Implementation Plan: Operational Cost Estimates Full -Year Operation Option A -This is the original assessment by OCPR staff and is based on historical costs and day -use park standards Full -Year Operation Option B-This option incorporates a 10% reduction in many costs and a significant reduction in certain areas based on MDNR operational standards. Full -Year Operation Option C - This option incorporates a further 15% reduction in many costs and incorporates contributions from ORV enthusiasts, volunteers, grant programs, and sponsorships. Part -Year Operations Option D -This option is based on Option C and reduces revenue and expense to a 7-month period. Full -Year Operation Option C -Year 2 -This option is based on Option C-Year 1 with a 1.5% increase in staff costs and the addition of depreciation of the development investment that will have occurred in Year 1. See Table 13 for variation in depreciation costs (and the effect on cost recovery) based on the development option selection. Table 12: Operations Budget Estimates Phase 1 REVENUE Charges for Services -See Table 7 TOTAL REVENUE17 EXPENDITURES Personnel Salaries Fringe Benefits Total Personnel Contractual Services Bank Charges Building Maintenance Charges Charge Card Fee Electrical Service Equipment Maintenance Equipment Rental Garbage and Rubbish Disposal Grounds Maintenance Licenses and Permits Miscellaneous Natural Gas Printing Security Expense Total Contractual Services Year 1 Full -Year Operations Option A Year 1 Yea-r 1 Year 1 Part -Year Full -Year Full -Year Operations Operations Operations Option D: Option B Option C May -Oct $ 440,000 1 $ 440,000 I $ 440,000 $ 440,000 I $ 440,000 i $ 440,000 135,102 40,370 $ 175,472 200 4,500 1,000 1,500 5,000 2,600 750 39,900 1,000 3,850 500 2,500 65,000 $ 128,300 130,536 37,477 $ 167,983 180 4,050 900 1,350 4,500 2,340 675 35,910 900 3,465 450 2,250 39,000 $ 95,970 125,970 34,525 $160.,495 150 3,375 I 750 1,125 3,750 I 1,950 563 29,925 750 2,888 375 1,875 32,500 $ 79,975 $ 255,375 $ 255,375 99,835 25,657 $125,492 100 2,250 500 750 2,500 1,300 375 19,950 500 1,925 $250 1,250 29,250 $ 60,900 Year 2 1 Full -Year Operations Option C 17 Additional revenue from events and from highway billboard space rental has not been calculated -these are expected to increase overall cost recovery $ 440,000 $ 4440,000 127,859 j 35,043 $162,902 150 3,3'75 750 1,125 3,750 1,950 563 29,925 750 2,888 375 1,875 32,500 I $ 79,975 I The Groveland Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 75 GROVELAND OAKS WEST ADVENTURE RECREATION PARK Draft Business Plan Continued: Operations Budget Estimates Phase 1 Year 1 Full -Yea Operatim Option J Commodities Expendable Equipment 8,51 Office Supplies 1 51 Small Tools I 4,41 Special Event Expense 10,01 Uniforms 1,01 Total Commodities $ 24,41 Depreciation Park Improvements: Development Option 3 (15 years) Vehicles (10 years) Total Depreciation $ Internal Services Insurance Fund 15,01 Motor Pool Fuel Charges 2,01 Motor Pool 40,01 Radio Communications 21 Telephone Communications 1,51 Total Internal Services $ 58,71 TOTAL EXPENDITURES I $ 386,& NET REVENUE $ 53,1: _ I COST RECOVERY 114% OCPR / MDNR Joint Work Group Updated: June 29, 2015 Page 41 of 42 is Year 1 Year 1 Year 1 Year 2 Full -Year Operations Option C Full -Year Operations Option B Full -Year Operations Option C Part -Year Operations Option D: May -Oct 10 7,650 6,375 6,375 6,375 10 450 375 208 375 10 3,960 3,300 1,833 3,300 10 9,000 7,500 6,000 7,500 10 900 750 417 750 10 $ 21,960 $18,300 $14,833 $18,300 10,6y67 5,500 0 I $0 $0 $0 $16,167 10 15,000 15,000 6,250 15,000 10 1,800 1,500 833 1,500 10 36,000 30,000 16,667 30,000 10 180 150 83 150 10 1,350 1,125 625 1,125 0 $ 54,330 $ 47,775 $ 24,458 $ 47,775 '2 $ 340,243 $ 306,645 $ 225,684 $ 325,119 8 I $ 99,757 $133,465 $ 29,691 $114,881 129% 144% 113% 135% Table 13: Summary Table Comparing Development Options and Cost Recovery Calculations Depreciation in Year 2 for Construction in Total Expenditures Cost Recovery in Development Option Year 1 in Year 2 Year 2 Development Option 1 / Year 1 Construction $ 38,702 $ 353,144 125% Development Option 2 / Year 1 Construction $ 24 047 1 $ 338,489 130% Development Option 3/ Year 1 Construction 1 $10,677 1 $ 3-25,119 135% The Groveland Oaks West Business Plan is conceptuid and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 76 GROVELAND OAKS WEST ADVENTURE RECREATION PARK OCPR/ MDNR Joint Work Group DUpdated: June 29,2015 Draft Business Plan Page 42 of 42 References Cordell, K., Betz, C., Green, G., & Owens, M. (2005). Off -Highway Vehicle Recreation in the United States, Regions and States: A National Report from the National Survey on Recreation and the Environment (NSRE). U.S. Forest Service - Southern Research Station. Crimmins, T. M. (2006). Management Guidelines for OHV Recreation. National Off -Highway Vehicle Conservation Council. Fogg, G. E. (2002). Park Guidelines for OHVs. National Off -Highway Vehicle Conservation Council. Kalkomey Enterprises. (2014). The Handbook! of Michigan Off -Road Vehicle Laws, Dallas, TX: Kalkomey Enterprises, Inc. McCole, D. (2014). Off -Road Vehicle Study. Lansing, Michigan: Michigan State University. MDNR - Silver Lake SP. (2014). Meeting materials provided by Park Manager Charlotte Kiefer -June 2, 2014. Mears, MI: unpublished. MDNR. (2008). Off -Road Vehicle (ORV) Management Plan. Lansing, Michigan: Michigan Department of Natural Resources. MDNR. (2012). General Management Plan - Silver Lake State Park. Michigan Department of Natural Resources. Michigan SOS. (2013). Michigan Secretary of State Vehicle Title Data, Lansing, MI: Request for data from SOS office fullfilled August 8, 2014. Nelson, C. M., Stynes, D. J., Wu, I.-C., McCarty, E., & Hughes, N. (2010). Michigan Licensed ORV Use and Users. East Lansing, Michigan: Michigan State University. Oakland County. (2012). Advantage Oakland Community Profiles. Retrieved 02 12, 2015, from http://www.advantageoakland.com/Expand/CountyProfile/Pages/County-Profile-Su mmaries.aspx OCPRC. (2013). Five-year Parks and Recreation Master Plan 2013-2017. Waterford, MI: Oakland County Parks and Recreation Commission. U.S. Census Bureau. (2014). Quick Facts. Retrieved 0212, 2015, from http://www.census.gov/quickfacts/ The Grovelond Oaks West Business Plan is conceptual and all proposed actions are subject to approval by the Oakland County Parks and Recreation Commission and/or the Michigan Department of Natural Resources. 77 ���h1AG1►1�1��1�1►►1�� � j t ►� ►i►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM NO. 9 B PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Laurie Stasiak, Recreation Program Supervisor Melissa Prowse, Business Development Representative Submitted: July 7, 2015 Subject: Michigan Recreation and Park Association — A Pathway to a Healthier Michigan Grant Acceptance/Catalpa Oaks INTRODUCTION AND HISTORY Staff is requesting the acceptance and approval of a $9,200 grant from the Michigan Recreation and Park Association's A Pathway to a Healthier Michigan grant program. The funding would be utilized to create a healthy walking program at Catalpa Oaks (and possibly Red Oaks) in both 2015 and 2016 in collaboration with the Oakland County Health Division. The program would include weekly (for the 12 week program) speakers each year focusing on health, fitness and nutrition. The program will also include pre- and post -program evaluations of each participant, and would include tracking of fitness activities through the use of "upgraded pedometers" that will tie into an electronic reporting system. The grant will be used to fund the following: Staffing $5,400 2 part-time staff @ 12 weeks @ 4 hours @ $11/hour 1 full-time staff @ 36 hours (establishing collaborations and program management) @ $45/hour Promo items/printed materials $2,900 Pedometers 900 Total $9,200 There is no match requirement or need for this program. ATTACHMENTS • Resolution • Pathway to a Healthier Michigan Grant Application • Pathway to a Healthier Michigan Grant Agreement STAFF RECOMMENDATION The staff recommends the Commission approve the attached resolution accepting the $9,200 grant to establish a walking program. MOTION Move to approve the attached resolution accepting the Michigan Recreation and Park Association: A Pathway to a Healthier Michigan $9,200 grant to establish a walking program at Catalpa Oaks County Park, 78 MISCELLANEOUS RESOLUTION IN RE: MICHIGAN RECREATION AND PARK ASSOCIATION: A PATHWAY TO A HEALTHIER MICHIGAN GRANT ACCEPTANCE To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of a Michigan Recreation and Park Association: A Pathway to a Healthier Michigan grant award; and WHEREAS, the $9,200 grant will support the creation of a walking program at Catalpa Oaks County Park; and WHEREAS, there is no grant match requirement; NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the Michigan Recreation and Park Association: A Pathway to a Healthier Michigan Grant of $9,200. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. Date: Moved by: Supported by: Ayes: Nays: 79 GRANT REVIEW SIGN OFF -- Parks & Recreation GRANT NAME: A Pathway to a Healthier Michigan FUNDING AGENCY: Michigan Recreation and Park Association DEPARTMENT CONTACT PERSON: Melissa Prowse 248-249-2801 STATUS: Grant Acceptance DATE: June 24, 2015 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (6/18/2015) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (6/24/2015) Risk Management and Safety: Risk Management defers to Corporation Counsel in regards to the Indemnification language contained in the Partnership Agreement. Approved by Risk Management. — Robert I rlenbeck (6/22/2015) Corporation Counsel: Approved by Corporation Counsel. — Stephen Rideout (6/23/2015) 80 ULA MichiganRqRacseotion and Park Rsiociation A Pathway to a Healthier Michigan REQUEST TO PARTICIPATE Please answer the following questions and return by March 20, 2015 to MRPA; 2465 Woodlake Circle; Suite 180; Okemos, MI 48864 or email to dstine(aDmrvaonline.ora. Questions can be directed to Donna Stine at dstine(cDmrpaonline.orci or Ann Conklin at aconklin(cDmrpaonline.oro. If necessary, attach no more than one page (front/back) of additional information. Priority will be given to MRPA members. Funding has been made possible through the Michigan Health Endowment Fund. Agency Name Street Address Oakland County Parks and Recreation 2800 Watkins Lake Road, Waterford, MI 48328 Lead Contact Laurie Stasiak Number of Full Time Staff 74 Phone Number 248-424-7076 Number of Part Time Staff 560 County Oakland E-mail Address stasiakl@oakgov.com Total Department Operating Budget 24,000,000 Program Areas of grant your agency is interested in participating (please check all that apply and if you will Incorporate Into new or existing programs or both) Youth Family Seniors Existing I New Existing New Existing I New X x x x Give a brief description on how you will Incorporate the grant components (program content andpreipost evaluation) into your program. Include frequency of programming and promotion. Please complete for those sections you are requesting resources. In addition to incorporating into existing programs, we encourage new, innovative, creative and intergenerational programs, partnerships and collaborations. Youth Park to Park - A Healthy Walking Program. A collaboration with our Health Department, Urban Parks and Recreation Departments and health care providers. Providing a resource for park to park connectivity with safe walking paths. Educating participants through weekly speakers focusing on health, fitness and nutrition. Walking program would occur once per week for 12 weeks. Pre and post evaluation would be conducted on each participant. Pre -evaluation would be a series of questions related to their health habits and physical activities. At the Families conclusion of the 12 weeks, we will compile the data from their daily tracking worksheets and progress in a post -evaluation survey. Participants would utilize a fitbit to log their steps. At the conclusion of the program, a celebration of achieving healthy goals will be hosted at Catalpa Oaks in collaboration with the Health Department. Through Oakland County Parks, participating communities and health care facilities, we would market and promote the program by utilizing social media, flyers, websites and direct mailings. Seniors 81 Describe how you currently assess the impact of your program on participant's health, if you do, if not, indicate N/A Youth N/A Families N/A Seniors N/A Briefly identify the resources you are requesting to implement the grant components and an estimated cost for each Estimated Cost Total Cost Request YOUTH Equipment Staff to implement program content Other Equipment Staff to implement program content Other Equipment Staff to implement program content FAMILIES 100 Fitbits @ $100 $ 10,000 2 part time staff @ 12 weeks @ 4 hours @ $11 hour 1 full time @ 36 hours (establishing collaborations & program $2,700 management) @ $45 hour Fitness Charts, nutritional information - printed material ($500) Promotional items: water bottle and t-shirt ($1,000) Speakers fee (if necessary) $1,500 SENIORS 47 Other Describe anticipated time frame for implementation of the grant components you are requesting resources. Resources will be available between May, 2015 & November, 2016. Selected agencies will be notified by April 30. Youth Families June 15 through August 13 -Sonjors -- Cfirectkor-ignature March 20, 2015 Date 82 AMZPF Michigan Recreation and Park Association May 27, 2015 Laurie Stasiak Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 Dear Ms. Stasiak, Congratulations on being selected to partner with Michigan Recreation and Park Association on implementing the Michigan Health Endowment Fund grant "Pathway to a Healthier Michigan." We look forward to a rewarding partnership and to improving the fitness of Michigan's citizens. Attached is an agreement that includes the amount that your agency will receive in program reimbursement. The signed agreement needs to be returned prior to making any expenditure. MRPA would like to take our partnership one step further and asked that you consider being a pilot within the pilot. We would like to provide you with upgraded pedometers which would tie into an electronic reporting system. This system would provide expanded feedback to the participants, your agency and MRPA. This pilot will help us evaluate the quality of the data between the reporting methods and the benefits of the electronic format. In order to implement the pilot program, we will provide two training webinars. For those partners who will be implementing the summer youth camp and afterschool program, there is a supply list attached, Attachment B. These supplies are necessary to implement the program. If you do not have the supplies and/or quantity listed, please order on the attached form. If you choose to order the supplies on your own, reimbursement will only be for the unit price listed on Attachment B. The cost of the supplies is included in vour total allocation. Please return the supply list to Ann Kostin- McGill (amcgill@mrpaonline.org) by June 5, 2015. For partners who will not be implementing the summer youth camp or afterschool program, Attachment B identifies the cost of the pedometers that will be deducted from your aggregate amount. MRPA will be providing training sessions for the youth, family and senior programs that are being developed as part of this grant. Your agency is expected to send representatives to the appropriate training sessions. In person training will be most beneficial; however, virtual training can be arranged if absolutely necessary. The first session will be for those agencies implementing the youth fitness program in their summer camp program. Ann Kostin-McGill will schedule training with your agency as appropriate. MRPA is committed to improving the fitness of Michigan's youth, families and seniors by encouraging people to "come out and play." We believe that our public parks and recreation facilities are the perfect venue to become physically fit. It is our hope that the Pathways to a Healthier Michigan program will 83 increase our citizens awareness of the state's amazing parks and recreation system and the opportunities that they provide for improving fitness and health. We believe that an increase in the use of parks for physical fitness is not only good for our citizens but also for the future of parks and recreation in the State. Ann Kostin-McGill will be your field representative for this partnership. She will be conducting the training sessions, visiting your location to track progress in implementing the grant, and is available to answer any partnership question. Donna Stine and I are also available to address any concerns. Again, thank you for your interest. We look forward to working with you. Sincerely, Ann Conklin Chief Operating Officer Attachments 84 NIRPA Michigan Recreation and Dark Association Partnership Agreement This Partnership Agreement (Agreement) by and between the Michigan Recreation and Park Association (MRPA) and Oakland County Parks and Recreation (Partner) for the period from June 1, 2015 to October 31, 2016. The project scope is outlined in Attachment A. Proqram Components: In addition to the components identified in Attachment A, Partner agrees to: • Send appropriate representatives to-training/update meetings as scheduled by MRPA. When necessary, video conferencing may be available. • Utilize the curriculum and evaluation provided by MRPA. Any exceptions must be approved by MRPA. • Conduct pre and post fitness level evaluation on all participants with tools provided by MRPA. Any exceptions must be approved by MRPA. • Complete reporting forms as may be required by MRPA. • Provide any other information reasonably requested by MRPA. Proqram Pavment: MRPA agrees to provide Partner a payment total not to exceed the aggregate amount of $9,200 including the expense of the supplies ordered in Attachment B. Payment will be processed in two payments with half the aggregate amount processed in each fiscal year. The first payment will be issued within 10 business days after receipt of the fully executed agreement. The second payment less 10% will be issued after MRPA receives from partner a detailed report of expenses to date and the required progress report. The final 10% will released upon receipt of the required reports. Partner will: • Submit an invoice detailing the incurred costs under this partnership in the first year by the end of the fiscal year. Unless otherwise specified in Attachment A, Partner shall retain ownership of any equipment/materials issued to them by MRPA pursuant to this Agreement. • Partner must include with the invoice a copy of: o Time sheets for any hours included in the partnership. o Copies of invoices for any equipment or supplies identified in Attachment B. o Progress report on implementation of program on form provided by MRPA. • Capital equipment and food expenditures will not be reimbursed by MRPA. Partner agrees that payments received from MRPA shall not be used to influence the outcome of any public election or to carry on any voter registration drive, and are to be used solely for the purpose of developing and administering community fitness - based programs with emphasis on youth, families and seniors. MRPA reserves the right to reject any payment request, or part thereof, which in its sole discretion does not comply with the terms of this Agreement. Indemnification: The partner agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless MRPA, and Michigan Health Endowment Fund (MHEF), and their officers, directors, employees and agents from and against any and all claims, liabilities, losses and expenses (including reasonable attorney fees) which directly or, indirectly, wholly or partially 85 arise from or in connection with any act or omission of Partner, its employees, or agents in applying for or accepting the program reimbursement in expending or applying the program reimbursement funds, or in carrying out any project supported by the program reimbursement funds except to the extent that such clams, liabilities, losses and expenses arise from or are related to any act of omission of MRPA or MHEF and their officers, directors, employees or agents. Chanqes: The Partner shall immediately notify MRPA about any changes, events or occurrences which significantly affect the ability of the partner to fulfill the activities outlined in this document. Records and Access to Information: The partner shall maintain records of all activities related to or funded under this Agreement, including but not limited to, financial records, receipts and expenditures relating to the partnership. The partner's books and records shall be made available for MRPA's inspection during normal business hours at the partner's principal place of business for the purpose of making financial audits, verifications or program evaluations as MRPA deems necessary concerning the partnership. Riqht to Discontinue Fundinq: MRPA may terminate this agreement or withhold payment, or both, in its sole discretion, if the partner is unable to carry out the purposes of the grant or fails to meet the terms and conditions of this agreement. If termination or withholding of the payment is being considered by MRPA, the partner will be notified of the non-compliance issues and will have a specified period of time to remediate the non --compliance issues cited by MRPA. Successful remediation will be determined in the sole discretion of MRPA. Publicity: MRPA and the partner shall each permit the other to include information regarding the partnership, including the MHEF, MRPA and the partner and the purpose of the partnership in each party's periodic public reports, newsletters and news releases. The partner agrees to acknowledge the support of MRPA and MHEF whenever activities funded pursuant to this Agreement are published in any news media. Any proposed publicity that goes beyond the disclosure described in this section shall require the approval of the other party which shall not be unreasonable withheld. Assignment: The partner shall not transfer or assign responsibility for any obligation of Partner hereunder to another party without the prior written consent of MRPA. Governinq Law: This Agreement shall be construed in accordance with the laws of the State of Michigan. Complete Agreement: This Agreement constitutes the entire Agreement of the parties as to the subject matter hereof and may not be modified or amended except by written amendment signed by both parties. PARTNER Date May 27, 2015 MRPA Date 86 Michigan Recreation and Park Association ATTACHMENT A AGENCY NAME Oakland County Parks and Recreation AMOUNT OF AWARD $9,200 AGENCY FISCAL YEAR October - September PROJECT DESCRIPTION Park to Park Healthy Walking Program Would serve as a pilot to evaluate Interactive Health System fitness evaluation tool ADDITIONAL COMMENTS Not funding Fit Bits All supplies, equipment, materials requested on Attachment A are included in the Amount of the Award with the exception of the printed materials, pre and post evaluations which MRPA will provide in addition to the award. 87 Attachment B SUPPLIES ORDER FORM PARTNER: Oakland County Parks and Recreation TOTAL FUNDED: $9,200 Curriculum Quantity Needed Description Requirement By Partner Unit Price 1 Hoop Storage Bag - 36" 1 $ 20.99 2 Burlap Potato Sacks - 12/pack 1 pack $ 28.99 3 48" x 24" Mesh Ball Bag - Green 1 $ 13.99 4 Spectrum Rubber Frog Set 1 set $ 59.99 5 Hoop Superclips - 4/pack 4 packs $ 12.99 6 8" Gator Skin Special Form Balls - 6/pack 2 packs $ 99.99 7 Spectrum Dome Cones - 36/pack 1 pack $ 49.99 8 Spectrum Easy Grip Relay Batons 2 packs $ 14.99 9 Parachute - 12 ft 2 $ 32.99 10 Large Stacking Buckets - 12/pack 2 packs $ 32.99 11 Candy -Striped Hoop Holders - 12/pack 2 packs $ 20.99 12 Color Splash! Box of Sidewalk Chalk - 126 pieces 1 box $ 18.99 13 Noodle & Hoop Bases - 6/pack 2 packs $ 27.99 14 Aqua Noodles - 24/pack 1 pack $ 84.99 15 Fun Bubbles - 24/pack 2 packs $ 8.99 16 Crayola Crayons - 64 pieces/box 3 boxes $ 6.29 17 Balloon Inflator 1 $ 8.49 18 11" Qualatex Balloons Jeweltone Assortment - 100/bag 2 bags $ 23.99 19 Unload -A -Toad Animal Tossing Saucer 1 $ 9.99 20 Mega Porcupine Novelty Easy Pack 1 pack $ 32.99 21 Chuck -A -Chicken Animal Tossing Saucer 1 $ 9.99 22 White Tagboard 9" x 12" - 100/pack 3 packs $ 6.49 23 9 ft Spectrum Nylon Jump Ropes - 6/pack 1 pack $ 17.99 24 3" Spectrum Vinyl Square Beanbags - 12/pack 2 packs $ 14.99 25 4" Spectrum Vinyl Square Beanbags - 12/pack 2 packs $ 16.99 26 Acrylic Yarn Minis - 10/pack 2 packs $ 10.99 27 Institutional Beach Balls - 12" 12 $ 2.19 28 Institutional Beach Balls - 16" 12 $ 2.89 29 Beaded Jump Rope - 7 ft 6 $ 2.79 30 Beaded Jump Rope - 8 ft 6 $ 2.99 31 Beaded Jump Rope - 9 ft 6 $ 3.29 32 Beaded Jump Rope - 10 ft 6 $ 3.59 33 Beaded Jump Rope - 16 tT 8 $ 4.49 34 Spectrum No Knot Hoops - 24" 1 set $ 71.99 35 Spectrum No Knot Hoops - 3 0 " 1 set $ 76.99 36 Spectrum No Knot Hoops - 36" 1 set $ 82.99 SUB TOTAL: Line A TOTAL PARTNER ALLOCATION: Line B LESS TOTAL SUPPLIES ORDERED (enter subtotal amount from above): Line C LESS PEDOMETER STIPEND Line D LESS INCENTIVES (TOE TAGS): TOTAL AVAILABLE: Sum of Line A, less lines B, C ,D) Total $9,200 $900 88 PA RaMichigan craationMRn and Park Association SUPPLIES DESCRIPTIONS 1) Hoop Storage Bag - 36" 8) Spectrum Easy Grip Relay Batons 2) Burlap Potato Sacks - 17,tack 9) Parachute - 12 ft 3) 48" x 24" Mesh Ball Bag — Green tip i L-tv 4) Spectrum Rubber Frog Set 5) Hoop Superclips - 4/pack 6) 8" Gator Skin Special Form Balls - 6/pack 7) Spectrum Dome Cones - 36/pack 10) Large Stacking Buckets - 12+pack 11) Candy -Striped Hoop Holders - 12/pack n M1 12) Color Splash! Box of Sidewalk Chalk (126 pieces) 13) Noodle & Hoop Bases - 6/pack sosa Molds neodlos or Moops! 14) Aqua Noodles - 24/pack fill 89 16� NIRPA Michigan RQcrQation and Park Attneinfinn 15) Fun Bubbles - - i p-wL 22) White 'I agh=d 9' x 12" - 1 W.!pnck 16) f -rayola Crayorts - 64 pieces lxl\ 23) 9 ft Spectrum Nylon lump Ropes - 61pack 17) Balloon Inflator 24) 3" Spectrum Vinyl Square Beanbags - 12/pack 25) 4" Spectrum Vinyl Square Beanbags - 12/pack 18) 1 V Qualatex Balloons Jeweltone Assortment (IOU per bag) 26) Acrylic Yarn Minis - lU,pack 27 28) Institutional Beach Balls - 12" 1 16" 19) Unload -A -Toad Animal Tossing Saucer - Amok Aft 29-33) Headed Jump Rope - 20) Mega Porcupine Novelty Easy Pack (7ft-16ft) I 21) C7iuck-A-Chicken Animal Tossmg Sark^-r 34.36) Spectrum No Knot Hoops A (24" - 36-) 'll 246' OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM NO. 9 C ADMINISTRATION r BUSINESS OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief of Business Operations Submitted: July 7, 2015 Subject: Parks Healthy Food Service Guidelines Demonstration Project Proposal/ Donation Acceptance INTRODUCTION AND HISTORY Although hot dogs, nachos and French fries are favorite foods at the Oakland County Park Concession Operations, these foods are high in fat and calories. A new demonstration partnership between Michigan Department of Health and Human Services (MDHSS), Michigan Recreation and Park Association (MRPA), Oakland County Health Division and Oakland County Parks and Recreation Commission (OCPRC), healthier concession choices will be introduced at local parks. Demonstration project parks include Red Oaks Waterpark in Madison Heights and Groveland Oaks Campground near Holly. The goal of this demonstration project is to show there is a market for healthier items in concessions and ultimately create a policy that requires at least a healthier option at every park offering concessions. Healthy concession options give people more variety when they want something to eat, healthy options are lower in fat and calories than typical concession food. This proposal has three distinct areas of focus: product, additional equipment, and marketingleducation. Through this partnership, MRPA would like to make a donation of these items (product/food, equipment and marketing materials) valued at $20,000 to Oakland County Parks and Recreation. Current menu items include hot dogs and cheeseburgers (on white buns), chicken tenders, pizza, funnel cakes, ice cream, nachos, churros, pretzels and fountain pop. The only healthy option currently on the menu is a salad. Staff is working with the Oakland County Health Department and the Michigan Department of Health and Human Services to come up with foods that would supplement our existing menu. Examples include: 1. Offering a whole wheat bun instead of a white bun 2. Provide a grilled chicken sandwich as well as a fried chicken sandwich 3. Provide a juice drink option along with the soda 4. Provide a children's menu All of the options will be identified over a 2-3 year period. A small additional amount of new equipment will be needed to implement the new proposed healthy menu. • Small wares • Holding Station for Corn • Panini Press • Prep Station 91 Page 2 The last part of the implementation plan is the marketing and education for the healthy menu. This includes the implementation of digital menu boards that can be easily updated and highlight the healthy menu options. Also included in the use of these digital menu boards would be short healthy eating tips and segments that the public could watch while waiting for their food. A digital marketing camping would also be used through Facebook and other sources to notify the public of the new menu options. OCPRC would also work closely with MRPA to effectively promote this demonstration project throughout the state, including presenting at our State Conference. Project Milestones 1. Establish a Model Set of Define what we mean by "healthy" foods and beverages, as well as "healthy" placement and Food Service Guidelines promotion practices in a way that makes sense for park concessions using existing guidelines for Oakland County and best practices. Parks 2. Assess the Food Service Learn about current park food service including capacity, reach, potential supports and Environment challenges through conversations with Oakland Co Parks and site visits. 3. Assess the Nutrition Environment 4. Assess Customer Preference 5. Develop an Implementation Plan 6. Implement 7. Evaluate 8. Share Results STAFF RECOMMENDATION Learn about current food offerings using a Nutrition Environment Measures Tool at each park concession stand during site visit. Learn about customer preferences through a taste testing and survey event at each park. Set goals/targets for changes to the number and types of healthy food and beverages to be piloted, as well as price, placement and promotion strategies. Introduce new food and beverages and implement any price, placement or promotion strategies. • Gather sales data on healthy foods and beverages, as well as any less healthy items if important and if possible. • Evaluate changes made using a Nutrition Environment Measures Tool at each concession stand at least X times. • Evaluate customer satisfaction by administering a customer survey at each concession stand towards the end of the demonstration project. • Evaluate the process including any challenges, successes and perspectives through conversations and interviews with food service staff, Oakland Co Parks and other work group members. Disseminate process and outcome evaluation results Staff recommends approving the attached resolution and forwarding to the Oakland County Board of Commissioners for Approval. MOTION Move to approve the attached resolution for the Parks Healthy Food Service Guidelines Demonstration Project donation and forward it to the Oakland County Board of Commissioners for final Approval. MISCELLANEOUS RESOLUTION IN RE: Parks Healthy Food Service Guidelines Demonstration Project Donation To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS there is a new demonstration partnership available between the Michigan Department of Health and Human Services, Michigan Recreation and Park Association, Oakland County Health Division, and the Oakland County Parks and Recreation Commission; and WHEREAS this partnership would provide a donation valued at $20,000 in product, equipment and marketing materials to the Oakland County Parks and Recreation Commission to market and introduce healthier food options at Red Oaks Waterpark and Groveland Oaks Campground concessions; and WHEREAS this donation would include product (food), additional equipment, and marketingleducation materials; and WHEREAS the Oakland County Parks and Recreation Commission has identified fitness and wellness as a core recreation service in its Strategic Master Plan; and WHEREAS this project meets the Parks Commission's Strategic Master Plan strategy to increase revenue resources by developing new or alternative revenue funds to support operational costs, including grants, donations, sponsorships, etc, NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve and accept the Parks Healthy Food Service Guidelines Demonstration Project donation of product, equipment and marketing materials valued at $20,000 from the Michigan Recreation and Park Association. Date: Moved by: Supported by: Ayes: Nays: 93 l�_I� /� I1I&4LO J lg�' a'i,V:t 1,1►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 141 2015 AGENDA ITEM NO. 9 D PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brittany Bird, Natural Resources Planner Melissa Prowse, Supervisor of Planning Submitted: July 8, 2015 Subject: 2015 Road Commission for Oakland County Invasive Species Rights -of -Way Treatment Fund Award Acceptance INTRODUCTION AND HISTORY Staff is requesting the acceptance and approval of a $5,882 award from the Road Commission for Oakland County's Invasive Species Rights -of -Way Treatment Fund. This is funding from Road Commission for Oakland County (RCOC) to treat invasive species in road rights -of -way. RCOC applied for State funding with a match amount of $75,000; RCOC was not awarded State funding, but decided to use the $75,000 for invasive species treatment in Oakland County by distributing the funds to the Oakland County Cooperative Invasive Species Management Area (OC CISMA) partners. Oakland County Parks and Recreation (OCPR) will treat at Addison, Independence, Orion and Rose Oaks County Parks. There is no formal award letter from RCOC. RCOC Funds $ 5,882 OCPR Funds (budgeted) $ 4,830 In -kind services $ 955 Total Project $11,667 ATTACHMENTS • Resolution • Funding Application • Funding award e-mail • Funding Award Distribution STAFF RECOMMENDATION The staff recommends the Commission approve the attached resolution accepting the $5,882 from the Road Commission for Oakland County's Rights -of -Way Treatment Fund for invasive species treatment at Addison, Independence, Orion and Rose Oaks County Parks, MOTION Move to approve the attached resolution accepting $5,882 from the Road Commission for Oakland County's Rights -of -Way Treatment Fund for invasive species treatment at Addison, Independence, Orion and Rose Oaks County Parks. 94 MISCELLANEOUS RESOLUTION IN RE: 2015 ROAD COMMISSION FOR OAKLAND COUNTY INVASIVE SPECIES RIGHTS -OF -WAY TREATMENT FUND AWARD ACCEPTANCE To the Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of $5,882 from the Road Commission for Oakland County through its Invasive Species Rights -of -Way Treatment Fund; and WHEREAS, the five thousand eight hundred sixty eight dollar ($5,882) award will help offset the cost of invasive species treatment at Addison, Independence, Orion and Rose Oaks County Parks; and WHEREAS, the matching funds of four thousand eight hundred thirty ($4,830) for the invasive species treatment are allocated from the Parks and Recreation fund; NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the fund award of $5,882 from the Road Commission for Oakland County's Invasive Species Rights -of -Way Treatment Fund. Date: Moved by: Supported by: Ayes: Nays: 95 Oakland Countv Cooperative Invasive Species Management Area Funds Request Form 2015 Road Commission Oakland Countv ROW Treatment Fund Please complete the following information detailing your request for funding and submit to OC CISMA President, Emily Duthinh, emduthinh@)vahoo.com. Deadline: Mav 15, 2015 Applications will be reviewed and ranked by the OC CISMA Executive Steering Committee and RCOC. Anticipated award announcement: June 1, 2015. Should requests for funding exceed the RCOC allowance for 2015, projects that address one or more of the following criteria will be given priority: projects that address ecological or conservation management goals outlined within existing community, regional, or organizational planning documents; project adjacency to high quality natural areas, waterways, trails, or wildlife habitat corridors; projects that prioritize treatment of new, outlying infestations; high visibility projects; projects that compliment ecological management efforts of neighboring communities, partner organizations, and/or private landowners. Applicant: Oakland Countv Parks and Recreation_ Primary Contact: Brittanv Bird, Natural Resources Planner Phone: 248-343-1353 E-mail: birdb@oakgov.com Invasive species to be treated in road right-of-way (ROW): X Phragmites; Date of last mowing (if applicable): N/A Swallow -wort Knotweed Flowering Rush Total linear feet or miles of ROW to be treated: _1811 linear feet; Funds requested from RCOC: $ 5,881.98 Partner's match: $ 4,829.97 - budgeted funds $ 955.20 - in -kind 1. Have any of the proposed site(s) been treated in the past? If yes, please provide a brief description of previous site treatment(s) and date(s). Addison Oaks patches'K' and V were treated in 2012 and 2013: patches 'S','T', and V are new. and have not previousiv been treated. Independence Oaks patch V was treated in 2013. Orion Oaks — all patches were treated in 2012 and 2013 96 Rose Oaks patches'B', 'C', and 'G' were treated in 2012; patches'E' and 'F' are new and have not oreviousiv been treated. All OC Parks Phragmites treatment is done using: Aquatic -safe Glvphosate (4-6 pints/ acre); Cvgnet Plus-adiuvant (1.0 pints/ acre); water tracer dve (0.33-1.0 ounce/ gal. cons.) 2. Please detail a brief plan for follow-up monitoring and treatment of the proposed site(s). Following annual treatment, OCPR requests 'as -treated' maps and ANC permit report data from the contractor. This data is entered into our GIS system. OCPR Natural Resources Technicians re -visit treated phrag sites 1-2 times (fall and the following spring) to determine treatment success and need for in-house, or contracted re -treatment of the area. Areas requiring further treatment are budgeted for and scheduled for treatment in the subsequent growing season, funding and staff time permitting. This process has been in place since 2007. 3. Is a funding mechanism in place for ongoing management of the project site(s)? If so, please outline below. Yes, treatment of invasive species in Oakland Countv Parks is funded through a Natural Resources Maior Maintenance Line Item within the Facilities Operations and Management Budget, Annual OCPR NR Budget for contracted treatment of both woody and herbaceous invasive species is approximately $100,000. OCPR NR performs approximately 50% of invasive control house in-house with a team of 5 seasonal technicians, and contracts out the remaining invasive control work as prioritized annually in an NR seasonal workplan. 4. Contractor name: Card no (formerlvJFNew) Have you verified that the contractor has proper licensure and insurance to apply chemicals in road right-of-ways? X YES - documentation available upon request Me 5. Have you informed RCOC (permits rcoc.org; 248-858-4835) that your permitted annual activities may include chemical treatment of invasive plants? X YES 6. Outline of proposed treatment methods. Include seasonal timing, chemical and/ or surfactant names, and application rate (ex. August application, foliar spray2%Aquaneat with Cygnet Plus surfactant and tracer dye): All OC Parks Phragmites treatment is done using foliar spray by backpack method. Chemical mix: Aauatic-safe Glvphosate (4-6 pints/ acre); Cygnet Plus-adiuvant (1.0 pints/ acre); water tracer dve (0.33-1.0 ounce/ gal. cone) 7. Will neighboring parcels also be treated? YES - documentation available upon request i�M (in areas where ROW phrag extends into OC Park properties, the phrag will be treated; no adjacent private parcels are included in this proposed treatment plan.) 97 Don't know If yes, please provide a brief description of which parcels, ownership, and who is coordinating neighboring treatment if known: Please include the following attachments with this form to complete the application: 1. A copy of the contractor's bid. 2. An itemized summary of Partner Match (if applicable) 3. A site map showing: • Property boundaries • Location of invasive species, area to be treated o Neighboring properties and any invasive species (if known) • Right of ways and roads • Waterbodies/ Standing water* *If standing water is present in the proposed treatment area an MDF.Q Aquatic Nuisance Control Permit will be required. Plan to submit your permit application by June 15, 2015 m 7 20.1 Acres Pa 1-rchy/Dense se & a n If 4L A F--GIW N, A k 11-4-451. IL, AIM ALJ� K O.UZACrW Patchy Y tT Ilk X QW, mIM 3 : MAD A DD U** ADD SI• 0.08 4cres U.UZ Acres Patchv 5p Sparse ADD T**_ 0.05 Acres rawny I �j_rl xilnme'i A Pull ? Is m OF-7t�N %wn; * ,r• �r�e*.' 4 '"`..'" ` ORN_G'" ORN I* ORN J'* ;'- 0.07 Acres ORN_f~"' 0.02Acres 0,01 Acres Acres Sparse Sparse Sparse r c Sparse r ORN-A ORN y! _ B 9.4 Acres 11.4 Acres 1 � ti .f 1« Medium Density Dense ORN K" ORN ORN_E 0.04Acres �` `� Sparse 0.03 Acres 1 Acre Sparse 3? ORN N ORN_C 0.15 Acres Dense 75.2 Acres w ° High Density`,' r x5 r—.4 ORN L'" 0.03 Acres Sparse ORN 0 0.17Acres Sparse "� : �•. , ORN D I: 51.3 Acres . V -{k •,. Patchy/High Density x �, ' Etil +. yr' _ T4.•,�.ca; I�• •'7 � r�Y;: ' ; • °� t :rr, •• r �',,if; �.:_ d _ . jqq v . ' a �i Creek � ' �� f:'�•��.=" �:r`', + -� � It ���� - o 'r•' � �� C �, �� - ` £. �,� $ g" ¢`'' • 'canoe '�• ` -. re�� '� ✓ .r �' Vy b �„` ��e � '�• � C/mac/P �oo� Ir MIII Lakr.,rz�,t v ada 4 '�x �.1 �� Gac Qf►�' i a y/. Hill G{eYer eats Lou r ORN_M 0.2 Acres Sparse OAKLAND COUNTY PARKS Orion Oaks County Park 2301 W Clarkston Road Lake Orion, MI 48360 ram_ r1 —2015 Proposed Contract Work-- ` 7 Oakland County Parks 3 Recreation 2800 Watkins Lake Road ` r wY " i Waterford, MI 48328 • 1' Dan Stencil L.9 U died eo: 0Sd]dR013 n Executive Officer 0 ® is J�n ORN_Q 0.18 Ac res � •''� 4 -n,..iromudlrn as h..s-e pr.ple.e lr-wIN h.....n -mpl6e trem re-mea deed.,pJd.,m-q—WA Md Pp.pere-rda, Ill. rol■ Ie.Ib recorded m.p or .0 oV and r nel inland.d le p. w.d a.... U-n.heu d mnwll lne Nro me len -mme. m 11—d .b.Y. "An gW..pen. Ad.,- ORN R'" 0.03 Acres Dense KeV to Features Park Boundary Gate Water Course 01. ' Water Area Trail Proposed Treatment Area 2015 - Phragmites 2015 - Bittersweet —PHRAGMITES ROW SITES PROPOSED FOR RCOC 2095 CISMA COSTSHARE •Si 'rl,l•: r°d, i • :t 2014Aerial Photo �w' ,_: 101 �" '�=ti',."• et 0 255 510 1,020 1,530 2,040 032"A K LAN D COUNTY PARKS Rose Oaks County Park 10400 Fish Lake Road Holly, MI 48442 —2015 Proposed Contract Work — Oakland County Parks S Recreation 2800 Watkins Lake Road Waterford, MI 48328 Dan Stencil WC Uyd,md on: di9rddr6 Executive Officer h � 4 G1 � Q The YW mmlan nn ro,►.dn p,Nd,d ron.dn ro,..,n ramped er,m —1dd end1iwm,n,,,wm,nd11 nU tlenee,h"thehie,amen,r dn,..r,nd a w.,d.e m e..md m end, um� .n,uia e.ndwt ud emm,nd,n mue„ m,nY,ned n qud,d,nd,dm' Kok, to Fca:afisr-as Park Boundary ® Gate Water Course Water Area Trail Proposed Treatment Area 2015 - Phragmites 2015 - Swallow -wort 2015 - Bittersweet **PHRAGMITES ROW SITES PROPOSED FOR RCOC 2015 CISMA COSTSHARE 2014 Aerial Photo _ 102 Feet 0 285 570 1,140 1,710 2,280 OAKLAND COUNTY PARKS AND RECREATION -ZOIS RCOC- OC CISMA ROW PHRAG FUNDING APPLICATION SUMMARY OF PROJECTED PROJECT COSTS, FUNDING ASK, AND IN -KIND AND BUDGETED MATCH PARK Priority Map Acres Density PROJECT Symbol DESCRIPTION Addison 2D15 ADD_K 0.05 Patchy Foliarspray Addison 2016 ADD_C. 03 Patchy/Dense Foliar Spray Addison 2015 ADDS 0.02 Sparse Follar Spray Addison 2015 ADD T 0.o$ Patchy Follar Spray Addison 2015 ADD_U 0.08 Patchy Follar Spray Addison 2015 Above Combo OS FoliarSprav Independence - 2015 IND L 1.1 Foliarspray Independence 2015 Above Combo 1.1 Foliar Spray Orion 2015 ORN F 0.03 Sparse Follar5pray Orion 2015 ORN G 0.001 Sparse FolarSprav Orion 2015 ORN H 0.03 Sparse Follar Spray 2015 ORN_I 01001 Sparse Follar Spray (Orion Orion 2015 ORN 1 0.01 Sparse Follar Spray JOrlon 2015 ORN_K C.001 Sparse Folier5pray lorlon 2015 ORN R 0.03 Dense Foliar5pray (Orion 2015 ORN_L 0.05 Sparse Follar Spray 10rion 2015 Above Combo 0,153 Follar5pray IRose 2015 RSE_B 0.07 Sparse FoliarSprav Rose 2015 RSE C 0.02 Sparse FoliarSpmy Rose 2015 RSE_E 0.15 Sparse Follar Spray Rase 2015 RS£_F 0.15 Sparse FollarSpray Rose 2015 RSE G 0.002 Sparse Follarsprav Rose 2015 Above Combo 0392 Foliar5pray 2.145 acres TOTAL PROJECT COSTJ$1Q711.95 RCOC ASI j($5,W.L98 OCPR BUDGETED MATCRI$4,829.97 8254 cosh match provided by 002R In -kind Staff Time Staff by Project Task Est project hrs Rate In -kind amount NR Planner - Project Management, Contractor i6 $29.62 $473.92 Management, Permitting GISfCADTech- Mapping, Data- 16 $22.24 $355,84 entry GroundsKeeper It - Field Ground 8 $15.60 $125 44 truthing, contractor oversight $955.20 Quote for RCOC RCOC Remaining Extent Target DE4 PERMIT RCOC PERMIT Cardno ROW acreage total (p to Species - NEEDED? NEEDED? Proposed NTE RCOC ROW extent extent covered by a area RCOC RCOC._ CPRnate RCOC�CPR _ dimensions acres OCPR ROW aveage) Phragmites Y y $491.40 - 30x10 0.013774 0.0362259 0.2754921 $132.62 Phnagmites y y $88B.40 3wo 0.006887 0.2431M 0.0229S68 $20.39 Phragmites y y $432.56 15x10 0.003444 0.0165565 0.1721763 $74,48 Phragmites N y $481.40 640 O.OD1377 0.0486226 0.0275482 $13.26 Phngmites Y y .1530.24 3DX10 0.006887 0.0751129 0.0860882 $45.65 Phragmites $2,814.00 111 OX32369 0.4676303 $286.40 Phragmites y y $1,633.25 60Dx10 0.737741 0.962259 0,1252191 $20451 Phragmites $1,633.25 $00 0.237741 0.962259 - $20451 Phragmites N y $483.03 130x10 0.03 0 1 $483.03 Phragmites N Y $43321 Sx10 0.001 0 1 $433.21 Phragmites N y $4,M82 130x10 0.03 0 1 $449-82 Phragmites _ _ N _ Y $316.24 - 5x10 0.001 0 1 $516.24 Phragmites N y $41661 40x10 0.01 0 1 $416,61 Phragmitas N y $466'.42 Sx10 0.001. 0 1 $466.42 Phragmites N y $449.82 130x10 0.03 0 1 $449.82 Phragmites N y $449,82 20ox10 0.05 0 1 $449.82 Phragmites $3,664.94 645 0153 0 $3,664.94 Phragmites y y $507.10 10x10 0.07 ' 0 1 $507.10 Phragmites y y $430.60 4Dx10 0.02 0 1 $430.60 Phragmites y y $629.50 250x10 0,057392 0,0926079 0382614 5240.86 Phragmites y y $629SO i5040 0.034435 0.11SS647 0,229S684 $144.51 Phragmites y y $403.06 US D.D02 0,002 1 $403.06 Phragrites $2,599.76 455 0.188827 0.2101726 $:4726.13 TOTAL COST FOR ROW & AOJ PARK TOTAL COST FOR ROW ACREAC,E $10, 711.95 1811 linear ft TREATMENT ADJACENT TO OC $5,881.98 PARKS 103 Coy") cavrina"- Shaping the Future 05/15/15 Cardno 11181 Marwill Avenue West Olive, Michigan 49460 USA Brittany Bird Oakland County Parks Phone 6168471660 2100 Pontiac Lake Road Fax 6168479970 Waterford, MI 48328 www.cardno.com Subject: Oakland County Parks Phragmites Quote Dear Ms. Bird: Please see the quote tables below showing Cardno's per polygon quotes and the combined polygon by park quotes. Also included below is the RCOC separated quotes for your use. The following quotes are for treatment of Common reed (Phragmites austral/s) using a 3% mixture of an aquatic approved herbicide. The treatments will be implemented by trained applicators in September and October of 2015. Please modify or approve the individual polygons or polygon combinations by park, and provide a work order for Cardno to sign. Thank you, Chris White Operatons Manager for Cardno Email: chris.white@cardno.com File: J121002M04 Australia • Belgium - Canada • Ecuador • Indonesia • Kenya New Zealand • Papua New Guinea Peru • United Arab Emirates • United Kingdom • United States • Operations in 70 countries 104 Subject: Oakland County Parks Phragmiles Quote 05/15/15 Cardn� Shaping the Future DEQ RCOC Iuaz I Map Target PERMIT PERMIT Cardno RCOC " Symbol Species NEEDED NEEDED Q`01 RCOC Extent Acres Density Proposed RCOCROW ROW am 6ftPftw% I _ _ 7 7 NTE extent extent _W I tollcomeenl ki acres < -- I ADD _K 0.05 Patchy Phragmites Y Y $481.40 30x10 0.01377410.036226 0.275482 $132.62 ADD_Q 0.3 Patchy/Dense Phragmitesl Y Y $888.40 30x10 10.00688710.293113 0.022957 $20.39 ADDS 0.02 Sparse PhragmitesY Y $432.56 1 15x10 10.00344410.016556 0.172176 $74.48 ADD _T 0.05 Patchy �Phragmites� N Y $481.40 1 6x10 10.00137710.048623 0.027548 $13.26 ADD U 0.08 Patchv PhraRmitesY Y $530.24 I 30x10 10.006887I 0.073113 0.086088 $45.65 IND_L I 1.1 I IPhragmitesI Y I Y I$1,633.25 I 600x10 10.13774110.96225910.125219 ORN_F 1 0.03 1 Sparse Phragmitesl N I Y 1 $483.03 1 130x10 1 0.03 1 0 1 $483.03 ORN_G 0.001 Sparse Phragmites N Y $433.21 5x10 0.001 0 1 $433.21 ORN_H 0.03 Sparse Phragmites N Y $449.82 130x10 0.03 0 1 $449.82 ORN_i 0.001 Sparse Phragmites N Y $516.24 5x10 0.001 0 1 $516.24 ORN 1 0.01 Sparse Phragmites N Y $416.61 40x10 0.01 0 1 $416.61 ORN_K 0.001 Sparse Phragmites N Y $466.42 5x10 0.001 0 1 $466.42 ORN_R 1 0.03 1 Dense I Phragmitesl N' Y 1 $449.82 130x10 0.03 0 1 $449.82 ORN L 1 0.05 I Sparse IPhraamitesI N Y I .5449.82 200x10 0.05 0 1 $449.82 RSE_B 0.07 Sparse Phragmites Y Y $507.10 10x10 0.07 0 1 $507.10 RSE_C 0.02 Sparse Phragmites Y Y $430.60 1 40x10 0.02 0 1 $430.60 RSE_E 0.15 Sparse Phragmites Y Y $629.50 1 250x10 10.05739210.092608 0.382614 $240.86 RSE_F 0.15 Sparse Phragmites� Y Y $629.50 150x10 0.03443510.115565 0.229568 $144.51 RSE G I 0.002 I Sparse IPhraRmites Y Y $403.06 I 5x5 I 0.002 I 0.002 1 $403.06 www.cardno.com 3 105 GRANT REVIEW SIGN OFF — Parks & Recreation GRANT NAME: 20151nvasive Species Right-of-ways Treatment Fund FUNDING AGENCY: Road Commission for Oakland County (RCOC) DEPARTMENT CONTACT PERSON: Melissa Prowse 248-249-2801 STATUS: Grant Application/Acceptance DATE: June 15, 2015 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (6/12/2015) Department of Human Resources: HR Approved (No Committee) — Lori 'Taylor (6/ 15/2015) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (6/ 15/2015) Corporation Counsel: I have reviewed the materials associated with the Road Commission's distribution of monies for treatment of invasive species in road right-of-ways. It appears that there is not a formal agreement for the use of the funds, but just that a request form for the funds be completed. After reviewing the completed request form, I see no legal issues that need to be resolved. — Jody S. Hall (6/ 15/2015) 106 From: Van Pelt. Laurie M To: West. Catherine A; Secontine. Julie L; Taylor, Lorl: Davis. Patricia G Cc: Prowse. Melissa J: Bird, Brittany L; Phelns. JeffrevL; Menohlnl. Brian A Subject: RE: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance Date, Friday, June 12, 2015 10:53:11 AM Approved, From: West, Catherine A Sent: Friday, June 12, 2015 10:51 AM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Prowse, Melissa J; Bird, Brittany L; Phelps, Jeffrey C; Menghini, Brian A Subject: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right -of -Ways Treatment Fund - Grant Application/Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation 2015 Invasive Species Right-of-ways Treatment Fund Road Commission for Oakland County (RCOC) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: June 19, 2015 GRANT INFORMATION Date: June 12, 2015 Operating Department: Parks and Recreation Department Contact: Melissa Prowse Contact Phone: 248-249-2801 Document Identification Number: REVIEW STATUS: Application/Acceptance—Resolution Required Funding Period: June 1, 2015 through: undefined — program is defined as 2015 Will you issue a sub award or contract: using existing Cardno contract New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding Continuation/New: New Application Total Project Amount: $11,667.15 Prior Year Total Funding: 0 New Grant Funded Positions Request: None Grant Related Positions: Grantor Funds: $5,881.98 Total Budget: $11,667.15 107 From: Taylor. Lori To: West. Catherine A; Secontine, Julie L; Van Pelt. Laurie M; Davis. Patricia G Cc: Prowse, Meli a J; Bird, Brittanv L: Phelos, Jeffrev C,; Menahini. Brian A Subject: RE: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance Date: Monday, June 15, 2015 8:39:53 AM HR Approved (No Committee) From: West, Catherine A Sent: Friday, June 12, 2015 10:51 AM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Prowse, Melissa J; Bird, Brittany L; Phelps, Jeffrey C; Menghini, Brian A Subject: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS -- Laurie Van Pelt — Lori Taylor -- Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation 2015 Invasive Species Right-of-ways Treatment Fund Road Commission for Oakland County (RCOC) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: June 19, 2015 GRANT INFORMATION Date: June 12, 2015 Operating Department: Parks and Recreation Department Contact: Melissa Prowse Contact Phone: 248-249-2801 Document Identification Number: REVIEW STATUS: Application/Acceptance —Resolution Required Funding Period: June 1, 2015 through: undefined — program is defined as 2015 Will you issue a sub award or contract: using existing Cardno contract New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding Continuation/New: New Application Total Project Amount: $11,667.15 Prior Year Total Funding: 0 New Grant Funded Positions Request: None Grant Related Positions: Grantor Funds: $5,881.98 Total Budget: $11,667.15 108 From: Erienbeck, Robert C To: West. Catherine A; Prowse. Meliss4,; Bird Brittany L; Phelos. Jeffrev C; Menahini. Brian A Cc: Secontine. Julie L Subject: RE: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/ Acce p to n c e Date: Monday, June 15, 2015 6:52:31 AM Approved by Risk Management. R.E. 6-1S-1S. From: Easterling, Terri [mailto:easterlingt@oakgov.com] Sent: Friday, June 12, 2015 11:30 AM To: West, Catherine A; Prowse, Melissa J; Bird, Brittany L; Phelps, Jeffrey C; Menghini, Brian A Subject: RE: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1.694), If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM1.5-0228, regarding this matter. Thank you. From: West, Catherine A Sent: Friday, June 12, 2015 10:46 AM To: Prowse, Melissa J; Bird, Brittany L; Phelps, Jeffrey C; Menghini, Brian A Subject: GRANT REVIEW: Parks and Recreation - 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS -- Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Parks and Recreation 2015 Invasive Species Right-of-ways Treatment Fund Road Commission for Oakland County (RCOC) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: June 19, 2015 GRANT INFORMATION Date: June 12, 2015 Operating Department: Parks and Recreation Department Contact: Melissa Prowse Contact Phone: 248-249-2801 Document Identification Number: 109 From: Hall, Jody S To: West. Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor Lori; Prowse. Melissa J; Bird. Brittanv L; Phelps, Jeffrey C; Menohini. Brian A Subject: RE: #2015-0625 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance (RCOC) RE: Park & Recreation (OC CISMA) Date: Monday, June 15, 2015 7:33:25 AM Good Morning: I have reviewed the materials associated with the Road Commission's distribution of monies for treatment of invasive species in road right-of-ways. It appears that there is not a formal agreement for the use of the funds, but just that a request form for the funds be completed. After reviewing the completed request form, I see no legal issues that need to be resolved. Please let me know if you have any questions. Cady O Jody S.Hall, Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-0555 Fax Number: (248) 858-1003 E-mail: hallis0oakoov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney -client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. From: Cullen, Sharon L Sent: Friday, June 12, 2015 2:52 PM To: Prowse, Melissa J; West, Catherine A Cc: Hall, Jody S; Stencil, Daniel J; Wells, Susan M; Adoglu-Jones, Ebru; Easterling, Theresa; Erlenbeck, Robert C; Guzzy, Scott N; Holdsworth, William A; Johnson, Sandra K; Joss, Edward P; Mason, Heather L; Monte, Jami C; Plir, Gaia V; Poisson, Edwin J; Russell, Roosevelt F; Secontine, Julie L; Shih, Julie Y; Stolzenfeld, Tracy M; Taylor, Lori; Van Pelt, Laurie M; Ward, Christopher C; Worthington, Pamela L; Blaszczak, Michael D; Davis, Patricia G; Lerminiaux, Keith J; Shortley, Joellen Subject: #2015-0625 2015 Invasive Species Right-of-ways Treatment Fund - Grant Application/Acceptance (RCOC) RE: Park & Recreation (OC CISMA) Privileaed and Confidential - Attornev-Client Communication Please be advised that your above referenced request for this office's assistance has been assigned to Jody Sturtz Hall (ext. 80555). If you have not done so already, please forward immediately all related information/documentation, including all applicable Board of Commissioners resolutions or other 110 From: Emily Duthinh rmaiito:emduthinh(a)vahoo.coml Sent: Monday, June 01, 2015 6:10 PM To: Brittany Bird; Linda Richardson; Thurman Kathy; Collin Walls; Pat Kittle; Andy Bacon; Spencer Kellum; Rachel Maranto; Paul Gambka; AI.Selbera(&oakland.k12.mi.us; Mike Forst; Leslie Clark; charles markus; Tucker Jennifer; Stacy Stlames; Emily Duthinh; Wayne Domine; Sue Julian; eberhardtc(a)villageofciarkston.ora; David Evancoe; Brad Knight; gwall(&twp.waterford.mi.us; Patrick Costello; dmckee(cbindtwo.com; Lisa Brush Cc: William Parkus; Keglovitz Jim; siopgich0irsilaw.com; whodges@sbcolobal.net; Hall Jody; Garrett Pomeroy; matt(dc rwc. ora,; Julie Oaks; Tangora Susan (DNR); Kile DNR Kucher Subject: RCOC funding has been approved for the CISMA, and future meeting schedule Dear Steering Committee Members: RCOC FUNDING HAS BEEN APPROVED: I am happy to announce that the RCOC will be able to match all your requests for funding to treat invasive plants in county road right-of-ways. I have attached a table listing the funds each partner requested from RCOC, and the financial and in -kind matches from each partner. After some fine tuning to eliminate overlapping treatment areas, the total funds requested equals the funds available from RCOC. Thank you to Brad Knight and RCOC. The RCOC finance department will write the checks to each partner and Brad Knight will disburse them. Brad needs the name of the contact person who will oversee the money for each partner, and a copy of the contract between the CISMA partner and the contractor who will do the treatment. You can contact Brad Knight at 248 645 2000 x 2254 or Bkniaht aC ..rcoc.orq. I am also attaching a sign that was developed by Orion and West Bloomfield Townships that may be used at demonstration sites. Feel free to use this sign at your demonstration sites to increase public visibility and understanding of invasive plants and the CISMA. FUTURE MEETING SCHEDULE: The Steering Committee will meet monthly at the Executive Office Building East Conference Room in Waterford; Tuesday June 16; 2 pm Wednesday July 1; 2 pm Friday August 7, 2 pm Friday Sept 4; 2 pm Friday Oct 2; 3 pm Friday Nov 6; 2 pm Friday Dec 4; 2 pm At the June 16 meeting, a representative from Midwest Invasive Species Information Network (MISIN) will describe how we can upload our inventory data onto a regional database. This database will make it easier for us to manage the inventory information. MDNR is encouraging collaboration with MISIN, so using this database may demonstrate our collaboration in preparation for future MDNR grants. Feel free to invite to this meeting the individual(s) who inventoried your invasive plants and may upload the data. A full agenda for this meeting will be distributed next week. We are off to a great start for 2015 treatment of invasive plants. I look forward to seeing everyone on June 16. Emily Cord Duthinh CISMA Chair III CISMA ROW request Match Partners budgeted Addison Twp $ - $ - $ Bloomfield Twp $ 6,500 $ 4,380 $ Brandon Twp $ 9,975 $ 2,000 $ independence Twp $ 14,914 $ - $ Orion Twp $ 7,050 $ 25,000 $ Rose Twp $ 6,240 $ 5,000 $ Springfield Twp $ 11,228 $ 11,250 Waterford Twp $ - $ - $ W Bloomfield $ 12,025 $ 7,500 $ Clarkston $ - $ - $ Keego Harbor $ - $ - $ OC Schools $ - $ - $ OC Parks $ 5,868 $ 4,830 $ RCOC $ - $ - $ OCD $ - $ - $ MNA $ - $ - $ NOHLC $ - $ - $ TSN $ - $ - $ OPIS $ - $ - $ Highland Twp * $ 1,200 $ - $ TOTAL $ 75,000 $ 59,960 $ * Not a CISMA Partner in kind 2,120 2,315 240 200 hrs 8,000 955 300 13,930 112 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM NO. 9 E PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: July 7, 2015 Subject: Clarkston SCAMP Temporary Use Permit and Request to Sell Alcohol on Commission Property — Oakland Uncorked -- August 7, 2015 INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPRC property from Clarkston SCAMP. This will be the third annual Oakland Uncorked event held at the Oakland County Market. The event is scheduled for August 7, 2015. This event is put on by OCPR in partnership with the Waterford Area Chamber of Commerce. Clarkston SCAMP will once again be our non-profit partner pulling the special liquor license from the Michigan Liquor Control Commission (MLCC) for the event. Because they will be the holder of the license (and provider of insurance coverage for the event), they are required by Corporation Counsel to hold a temporary use permit for the event. Per OCPR rules, SCAMP will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel and Risk Management. OCPR has worked with Clarkston SCAMP on many similar permits for other events on OCPR property. ATTACHMENTS • Letter of Request from SCAMP to sell alcohol on OCPRC property • Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve both the 1.) Sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the August 7, 2015, Oakland Uncorked event at the Oakland County Market. MOTION Move to approve both the 1.) Sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the August 7, 2015, Clarkston SCAMP Oakland Uncorked event at the Oakland County Market. 113 Clarkston SCAMP "A Special Camp N- Special 7Cids!" EXECUTIVE BOARD PRESIDENT Dr. Jeffery Roeser Clarkstun 1" VICE PRESIDENT Dr. Rebecca Rumph Pender Ortonville 2id VICE PRESIDENT Honorable Joseph F�abrizio Clarkston TREASURER Derek Werner Clurkston SECRETARY Chris Cooper Clarkston PAST PRESIDENT Dawn Horner Clarkston BOARD OF DIREC,-rOR.S Zac Bell Clarkston Anne Evans Clarkston Rich Glenn Clarkston Beth Kirchner Chtrkstun Jennifer Rrausntan Clarkston AI Kuhn Waterford Steve Kremer Ortonville Mean O'Neill-Nini Clarkston Dr. Rod Rock Davisburg Barb Ruch Clarkston Kevin Tompkins Clarkston Mark Verlinden tAartcston Sue Welker White Lake Robert Brutnback Ex Officio Member Clarkston Kathy Christopher Ex Offtuu Member Clarkston LFGACY FUNDS Robert A. Olsen Family Rumph Family Jaequi Mihow Memorial Scholarship Fund The Alexander Foundation In Memory oft Mary Wollesen Clarence G. Catalln, Jr. Diane$. Wint Lewis E. Wint Lucien & Angela Mcluche Bryan Bucche Majeske Bryan Michael Weivhtman John Elden Buivman STAFF Executive Directnr Wendy Cluletas Executive Assistant Maddy Mazzcu March 19, 2015 Chairman Gerald Fisher Oakland County Parks and 2800 Watkins Lake Road Waterford, MI 48328 Dear Mr. Fisher, 6389 Clarkston Road • Clarkston, Michigan 48346 Phone 248.623.8089 • Fax 248.623.8070 clarkstonscamp.com Recreation Commission North Oakland SCAMP Funding Corporation is requesting permission to sell alcohol at the Oakland County Market located at 2350 Pontiac Lake Road, Waterford, MI 48328. The liquor license will be for August 7, 2015 from 7:00 — 10:00 p.m. for Oakland Uncorked. This event was held at the Oakland County Market the last two years without incident and was a great success. North Oakland SCAMP Funding Corporation is a 501(c)(3) organization which solely provides funding for Clarkston SCAMP which is a 5-week summer day camp for children and young adults with special needs. Oakland Uncorked is hosted in partnership by Oakland County Parks, Clarkston SCAMP and Waterford Area Chamber of Commerce. A portion of the proceeds from this event will be donated to benefit Clarkston SCAMP. Tha YOU �lr nnn�irlarafiinn Wendy Clufetos Executive Director Clarkston SCAMP North Oakland SCAMP Funding Corporation Mission Statement: "To provide Funding and guidance for Clarkston SCAMP, a unique summer program offering fun social and recreational opportunities for children and young adults with disabilities." 114 -AKLAND COUNTY PARKS Temporary Use Permit D _ The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): Clarkston SCAMP Address: 6389 Clarkston Road, Clarkston, MI 48346 Contact Person: Wendy Clufetos Telephone Number: 248-623-8089 E-Mail Address: waclufetos@clarkston.kl2.mi.us For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location : Oakland County Market (hereinafter collectively "Property"). 1.2. Event/Activity: Oakland Uncorked wine/food event. 1.3. Address: 2350 Pontiac Lake Road, Waterford Township, MI 48328 1.4. Date(s)/time(s) of use: August 7, 2015; 9 a.m. —11 p.m. 1.5. Fees: There is no fee for this use, because the Event is hosted, in part, by the OCPRC. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the Property in the same condition that Permittee found it - clean and free of all trash. 2. Permittee Responsibilities. 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). Page 1 of 4 115 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. Page 2 of 4 116 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. 5. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9, Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. 10. Governing; Law, This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. Page 3of4 i I IFA 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 4 118 EXHIBIT A INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. a. Commercial General Liabilitv Insurance: with the following minimum limits: $1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 —Personal & Advertising Injury Limit $1,000,000 — Products/Completed operations $ 10,000 — Medical Expense (Any One Person) $2,000,000 — General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this contract) b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each occurrence. c. Workers Compensation Insurance: with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland (1) All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. (2) The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. Page 1 of 2 119 (3) Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the Vendor. (4) All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. (5) All insurance policies, must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. (6) Permitee shall require their contractors or sub -contractors not protected under the Permittee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of the Permittee in this Permit. (7) Certificates of insurance must be provided no less than ten (10) days prior to the event and use of the Property stated in Paragraph 1 and must bear evidence of all required endorsements and clauses. (8) All policies of insurance required in this Permit shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of AN or greater. Page 2 of 2 120 Lc!!�GI.1A=111R1r 00i11bd 1 i I I i. OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM NO. 9 F PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: July 7, 2015 Subject: Clarkston Community Historical Society Temporary Use Permit and Request to sell alcohol on Commission Property — 2015 Ellis Barn Hoedown INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPRC property from the Clarkston Community Historical Society. This will be the second Hoedown event held at the Ellis Barn. The event is scheduled for October 17, 2015. This event is put on by the Clarkston Community Historical Society in partnership with OCPR. The Clarkston Community Historical Society will be pulling the special liquor license from the Michigan Liquor Control Commission (MLCC) for the event. Because they will be the holder of the license (and provider of insurance coverage for the event), they are required by Corporation Counsel to hold a temporary use permit for the event. Per OCPR rules, the Clarkston Community Historical Society will pull the necessary permits and insurance for this type of use, as required by Corporation Counsel and Risk Management. ATTACHMENTS • Letter of Request from the Clarkston Community Historical Society to sell alcohol on OCPRC property • Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve both the 1.) Sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the October 17, 2015 Ellis Barn Hoedown at Springfield Oaks County Park. MOTION Move to approve both the 1.) Sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the October 17, 2015, Ellis Barn Hoedown at Springfield Oaks County Park for the Clarkston Community Historical Society in partnership with OCPR. 121 0612212015 16:06 Advanced Counseling Services PC (FW{}12489222304 P.0021002 CLARKSTON HISTORICAL"Y 6m' A' & HERITAGE MUSEUM June 22, 2015 Mr. Gerald A. Fisher Chairman Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, M1 48328 Chairman Fisher and OCPR Commissioners; The Clarkston Community Historical Society Is excited to hold our 2"d barn dance at the Ellis Barn this fall, October 1.7, 2015. Again, we are planning on live music, a barbeque dinner and hopefully the sale of Michigan wines and craft beers. We are writing to respectfully ask your permission to sell alcohol on Commission property as part of our event. We believe the addition of local spirits will Complement this evening of dancing and socializing at the barn. From our historical perspective, we are honored to showcase the Ellis barn as well as the local history behind it. If you have any questions, please contact me at 248-342-9837 or at Jen.arkwrightVyahoo.com. Thank you for your consideration. Sincerely, Jennifer Arkwright Barn Dance Event Co -Chair And the Board of Directors Clarkstoo-Community Historical Society )S.f4 , JtG iY }} ...... .. ,55 . {' ,.. ....., , 11 .... . ........ ......... c 33 • �. t ;":t: 1 E,3 y�'`w �> St .....i. . MIN:,'.. o, rSilF . �•��..�i, ��£�•.'.. � ���i< e < 4:i: � Si{>;i.� 4�j, � � ti3-}?%9 i till ,� i i�. �k4 I 4i •6406 LA- A,Cai W ROA0 ,'s<l J RK#TOi ;,-,Ml" $ �38 15[51>`h« 248,8 2427 C�I"'� �f1i�KSTOf•JHISTORICALO • y{ 122 OZAO'-KLAND COUNTY PARKS Temporary Use Permit Destination The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): Clarkston Community Historical Society Address: 6495 Clarkston Road, Clarkston, MI 48346 Contact Person: Jennifer Arkwright Telephone Number: 248-922-0270 (248-342-9837 cell) E-Mail Address: jen.arkwright@yahoo.com For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location : Ellis Barn at Springfield Oaks County Park (hereinafter collectively "Property"). 1.2. Event/Activity: Hoedown Event including food, beer and live music. 1.3. Address: 12451 Andersonville Road, Davisburg, MI 48350 1.4. Date(s)/time(s) of use: 8 a.m. Saturday October 17th —10:00 a.m. Sunday October 18cn. 1.5. Fees: There is no fee associated with this permit as the event is being hosted, in part, by Oakland County Parks and Recreation. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the Property in the same condition that Permittee found it - clean and free of all trash. 2. Permittee Responsibilities. Page 1 of 4 123 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Propertv. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the Page 2 of 4 124 state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. Page 3 of 4 125 10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 4 126 EXHIBIT A INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. a. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 — Personal & Advertising Injury Limit $1,000,000 — Products/Completed operations $ 10,000 — Medical Expense (Any One Person) $2,000,000 —General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this contract) b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each occurrence. c. Workers Compensation Insurance: with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland (1) All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. (2) The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. Page 1 of 1 127 (3) Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the Vendor. (4) All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. (5) All insurance policies, must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. (6) Permitee shall require their contractors or sub -contractors not protected under the Permittee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of the Permittee in this Permit. (7) Certificates of insurance must be provided no less than ten (10) days prior to the event and use of the Property stated in Paragraph 1 and must bear evidence of all required endorsements and clauses. (8) All policies of insurance required in this Permit shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of AN or greater. Page Z of Z 128 I =RIR_I01DWK AJ►1Ad W11►1►�= OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM NO. 9 G BUSINESS STRATEGY & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor — Planning & Resource Development Submitted: July 8, 2015 Subject: Temporary Use Permit Update INTRODUCTION AND HISTORY In September 2014 the Commission received and filed the final report for the Service Portfolio project. Some of the initial recommendations out of that report were the development of several policies to guide the Commission and staff in the areas of cost recovery, partnerships, sponsorships, contributions, and the Recreation Assistance Partnership Program. Attached please find an overview of each of these proposed policies, which will come before the Commission for approval in the next few months. After recent discussions with Corporation Counsel regarding the need to streamline and coordinate facility rental agreements, and the Commission's request to document a policy for the use of Temporary Use Permits, a new "Facility Use Policy" was added to the list of new policies as well. This policy will incorporate the need for and use of Temporary Use Permits while also coordinating and incorporating how all OCPR facilities are rented and used by outside agencies and individuals. The main uses for Temporary Use Permits are generally commercial film and photography, and run/walk events and races that encompass a large area of a park. Permits are also currently issued for the rental of the Ellis Barn and the County Market, mainly due to those facilities not having other rental agreement documents in place and due to the types of activities (weddings, parties, special events) that generally take place at those facilities. In the short term, and to meet the Commission's request to document policy for the use of Temporary Use Permits, the following motion is proposed to document staffs permissible use of Temporary Use Permits. The Commission will still, as previously documented, be required to approve all Temporary Use Permits where alcohol is being sold on Commission property. Permits issued by staff will continue to be documented in the Executive Officer's Report each month. STAFF RECOMMENDATION Staff recommends the Commission approve the following motion outlining staff's use of Temporary Use Permits. MOTION Move to approve the continued use and approval by staff of Temporary Use Permits for special activities and events on OCPR Commission property in instances where alcohol is not served, and where the permit is for a period of not more than 7 days. 129 GAKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Service Portfolio Implementation Update DATE: June 10, 2015: Page 1 of 2 Policy Development Overview The intent of the policy update is to develop and/or revise policies within the Commission's guidelines and with transparent consistency that will; Support staff in achieving tier target minimums Maximize revenue generation where appropriate to shift taxpayer investment to those areas that are more foundational on the pyramid Capitalize on effective and efficient functions The following policies were recommended by GreenPlay to either be developed or revised as part of the service portfolio implementation plan; g. •. Resource This policy identifies the Executive Officer as the decision -maker for setting Planning & Allocation, Cost fees using pricing strategies identified in the Service Portfolio Report Resource Recovery and • Primarily utilizing draft policy provided by GreenPlay Development Pricing Policy • Includes non-resident fee provision for all services Partnership Policy This policy provides staff guidelines to ensure that partnership development Planning & and management are appropriate for OCPRC under all applicable rules, Resource regulations and laws Development • It provides evaluation criteria to determine if the benefit to OCPRC is appropriate in the delivery of existing mission, vision and goals approved by the Commission • The policy addresses and aligns policy language with the 'collaboration' provision strategy provided in the service portfolio • It provides determinant criteria, roles and responsibilities and value to return on investment requirements • It ensures all partnerships are actively managed through an approved formal written agreement Sponsorship This policy provides staff guidelines to ensure that sponsorship solicitation, Planning & Policy negotiation and fulfillment are appropriate for OCPRC under all applicable Resource rules, regulations and laws Development • It provides evaluation criteria to determine if the benefit to OCPRC is appropriate in the delivery of existing mission, vision and goals approved by the Commission • It provides parameters related to the type of organizations/businesses that may become sponsors • It provides parameters for Naming Rights • It provides parameters for duration and amount pre -approved by Commission for each sponsorship • It ensures all sponsorship is actively managed through an approved formal written agreement • It determines that sponsorship valuations will be done methodically using an established industry methodology to ensure proper asset valuation 130 GAKLAND COUNTYWKS PLANNING AND RESOURCE DEVELOPMENT Policy Development Overview Service Portfolio Implementation Update DATE: June 10, 2015: Page 2 of 2 Gifts, Donations & This policy provides staff guidelines for when and how to accept cash Planning & Contributions Policy and in -kind contributions from organizations and individuals are Resource appropriate for OCPRC under all applicable rules, regulations and laws Development • It provides evaluation criteria to determine if the benefit to OCPRC is appropriate in the delivery of existing mission, vision and goals approved by the Commission • It provides parameters for the amount donated pre -approved by Commission • Provides parameters for the acceptance of in -kind liabilities of materials and volunteer labor (where it is acceptable risk) • It ensures contributions that require a long-term relationship with a donor is actively managed through an approved formal written agreement • It provides parameters for the commemorative program • It may be revised to include parameters for Grant solicitation and acceptance • It includes all BOC policy language at a minimum Facility Use Policy This policy outlines the parameters for external organizations and/or Planning & individuals utilizing OCPRC facilities, that are appropriate for OCPRC Resource under all applicable rules, regulations and laws (Examples: Photography Development permits, 5K, car show event permits, antique show event, private rental) • It ensures insurance requirements per type of use of facility are reviewed and approved by RM • It includes an annual RFP for special use of OCPRC facilities that are open to the public, for either fundraising and/or commercial activity which allows staff to direct all requests to the next open RFP Process • It clearly outlines alcohol use in relation to external organizations and individuals utilizing OCPRC Facilities for profit, fundraising or private use • It provides evaluation criteria to determine if the benefit to OCPRC is appropriate in the delivery of existing mission, vision and goals approved by the Commission Recreation Assistance This policy will formally outline the parameters of the program as well as Recreation Partnership Program the purpose and benefit to Oakland County communities/residents Programs & Policy Services 131 l*-1.1IJRO►161*1 ICOR I AA � 11,i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM No. 9 I PARK OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Terry Fields, Chief of Recreation Programs and Services Submitted: July 7, 2015 Subject: Oakland County Parks 50th Anniversary Celebration in 2016 INTRODUCTION AND HISTORTORICAL BACKGROUND Staff will be prepared to provide an update to the Commission on the plans for the OCPR Commission 50t' Anniversary celebration, 132 A I J 0 J 041RI• it OR I & i � 1 1 ; i ; �� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JULY 14, 2015 AGENDA ITEM NO. 9 J PARK OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: July 8, 2015 Subject: Discussion of Appointing a Finance Committee This item has been placed on the agenda at the request of Chairman Fisher in order to have a discussion regarding appointing a Finance Committee to assist with the OCPRC budget process. 133 EXECUTIVE OFFICER'S REPORT ITEM # 1 Q A 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. Temporary Use Permits: For the time period from May 21—June 19 no Temporary Use Permits were issued. There are a few (other than those actually on the Commission agenda) pending, so we will have information to report in August. 3. Oakland County Collaborative Invasive Species Management Area (OC CISMA): OCPR staff is partnering with the Oakland County Collaborative Invasive Species Management Area (OC CISMA) to explore options for submitting a pre -proposal application to the MDNR 2015 Michigan Invasive Species Grant (MISG) fund (deadline July 31, 2015). The OC CISMA will seek to leverage 2015 MISG funding to re -treat roadside invasive extents (phragmites, swallow -wort, and knotweed) within 10 Oakland County Townships (and including up to 5 OC Parks) that will receive initial treatment in 2014 via a $75,000 partnership cost -share initiative offered by RCOC. In addition, MDNR grant money will be sought to fund a 1-year OC CISMA coordinator position to facilitate grant implementation and strategic planning for establishment of a sustainable, funding source for a county -wide invasive management collaborative. Orion Township has expressed willingness to serve as a fiduciary for the grant, pending their Board's approval, invited full -proposals for the 2015 MISG are due October 30, 2015. Follow-up information and a copy of the pre -proposal will be made available at the August OCPRC meeting. Information regarding the MDNR MISG funding source is available at: http://www.michigan.gov/dnr/0,4570,7-153-58225-69835---,00.html. Questions or concerns may be directed to OCPR Natural Resources Planner and OC CISMA Vice -Chair, Brittany Bird; birdb@oakgov.com/ 248-343-1353, 4. Upcoming OCPR Commission and Executive Committee Dates: The next two OCPR Commission meeting dates will be August 11, 2015 at 2:00 p.m. at the OCPR Administration Office, and September 8, 2015 at OCPRC Administration Office at 2:00 p.m. The next two Executive Committee meetings will be Tuesday, July 28, 2015 at 2:00 p.m. and Tuesday, August 25, 2015 at 2:00 p.m. 5. NACPRO Awards/MRPA Hall of Fame: We received notification that Pecky D. Lewis, Jr. was selected to receive the NACPRO Professional Lifetime award. In addition, we have also received notification that Mr, Lewis will receive the MRPA Hall of Fame Award at the 2015 Hall of Fame Banquet and Induction Ceremony which will be held on October 1 at the Summit on the Park in Canton, Michigan. We will place recognition for Mr. Lewis receiving these awards on the October 13 OCPR Commission Agenda. 6. Update on Waterford Oaks Design Competition: The three design teams participating in the Waterford Oaks Design Competition - Russell Design of Northville, OHM Advisors of Livonia, and Landscape Architects and Planners, Inc. (LAP) of Lansing - will make their design presentations to the Evaluation Committee and others on Friday, August 7. Water Resources Commissioner Jim Nash is representing the Parks Commission on the Evaluation Committee. Staff will present the recommendations of the Evaluation Committee at the October 13 Parks Commission meeting. Special Park Districts Forum: We received very positive feedback regarding the 2015 Special Park Districts Forum. We have heard nothing but praise from our international audience who participated in all the various tours hosted by Oakland County Parks and Recreation (OCPRC), Huron -Clinton Metropolitan Authority (HCMA) and the Michigan Department of Natural Resources (MDNR). At the closing ceremony held on Belle Isle, Detroit, Friday evening, one participant was so strongly moved by the forum, that he was compelled to speak to the audience, thanking the hosting park districts, stating, "...it takes one person to have an IDEA, two people to make it a DREAM, a group to IMPLEMENT and a system to create a MOVEMENT .... We are part of a MOVEMENT P. We look forward to your continuing support of the Oakland County Parks & Recreation Commission as part of a larger Recreation System, creating the MOVEMENT of ultimately providing for the Quality of Life within our communities. 134 & Commission Pictures: A picture will be taken of the current OPCR Commission at the Auqust 11, 2015, OCPR Commission meeting. Please wear business attire for this picture. 9. Live Radio Broadcast from Red Oaks Water Park: Due to inclement weather the live radio broadcast with Channel 95.5 FM "Mojo in the Morning" in mid -June has been rescheduled to Friday, July 24, The first 100 participants will receive free waterpark admission when the facility opens for business at 11 a.m. The Blue Water Grill will be open for business that morning. This special event ties into the marketing mix to promote the sale of seasonal waterpark passes, 10. Planning & Building Committee: We received approval from the OC BOC Planning & Building Committee to proceed with negotiations on a proposed lease, if that is the direction the Commission chooses. 11. Nature Center Budgets: As requested staff is currently working on preparing a report on the nature center budget centers. This report will be distributed to the Commission at the meeting on July 14, 2015. 12. Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Wrote award -winning nominations for two National Association of County Parks and Recreation Officials honors. Retired Chairperson Emeritus Pecky D. Lewis, Jr. was selected for recognition in the Professional — Lifetime category and the Service Portfolio Project won the Planning initiative category. Attended the first meeting of the Michigan Recreation and Park Association Marketing Committee that will meet quarterly and prepare sessions for the 2016 Winter Conference. Desiree Stanfield, Supervisor — Communications and Marketing, Meagan Shafto — Communications and Marketing Assistant, and Makenzie Wireman, Summer Intern from Central Michigan University attended the inaugural meeting hosted by West Bloomfield Parks and Recreation. -Designed a full -page nature centers ad for the Kids Standard Publication, Michigan's non-profit free magazine written for children by children. More than 20,000 copies will be distributed in June in Bloomfield, Clarkston, Lake Orion and Waterford schools plus sport centers, family restaurants, local libraries, city halls, dance studios and day care centers. Additionally, an ad will be placed on the KSP website. -Created an ad for the Butterfly Run at Lyon Oaks County Park that will appear in the West Bloomfield Beacon with a distribution to 26,000+ households in a publication to promote Quake on the Lake. -Provided a feature story for Parks and Recreation Business Magazine for the August issue, at the request of the editor, on how a park agency acting on behalf of one user group (Addison Oaks Trail Riders and local equestrian riders) can bring benefits to all user groups and enhance quality recreational experiences for county residents. The article essentially tells the tale of the Addison Oaks Connector Trail with emphasis on the many user groups (cyclists, bird watchers, baby strollers, hikers) that enjoy the experience and views from the new trails and boardwalks. -Developed a media plan to promote the accolade by Metro Parent Magazine naming Addison, Independence and Orion Oaks county parks to the 2015 Best Places to go Hiking in Southeast Michigan. Public relations efforts include: a Wilder Side of Oakland County blog on hiking at the three parks, Facebook and Twitter posts, blurbs on the park webpages, rotating header on the website landing page, awards mention in the 2015 Annual Report and a boxed item in the fall park information signs. -Placed a targeted ad promoting Destination Cruisin' at the Oakland County Market in the August issue of Cruis'News. This is the premier publication for car enthusiasts in southeast Michigan and attracted many of the people who attended last year's event. 135 -Produced a special blog for the county's county web site as part the weekly Wilder Side of Oakland series that promoted National Trails Day, the trails within the Oakland County Parks and the cross - promoted Six Rivers Regional Land Conservancy which OCP has sponsored in 2015 for its Outdoor Adventure League. -Designed a leaderboard ad for OaklandCountyMoms.com to promote the waterparks season passes. -Wrote a business spotlight story on Lyon Oaks Golf Course to run the month of July in the Huron Valley Chamber of Commerce e-newsletter. (Part of CP's Milford Memory sponsorship). The newsletter is distributed to 462 members. -Coordinated tabletop displays with photos, brochures and promotional items for the Oakland County Market, Bass Pro Shops event during the Memorial Day weekend, two volunteer information sessions and two Special Park Districts Forum events (golf and camping). These portable displays allow staff members to connect with park visitors in their own communities based on their unique needs and interests. -Developed informational material for maintenance/construction projects at Groveland Oaks County Park that impact campground visitors. The postcard, distributed to campers beginning Memorial Day weekend, informed them about improvements made at the park during the off season. -Created two designs and distributed 127 signs for kiosks throughout the parks system detailing information about summer events, upcoming programs and seasonal recreation ideas. -Photographed at Groveland Oaks: new construction, the remodeled Blue Water Grill, zip line unit, bike course and new playground; at Addison Oaks: the new Activity Shelter, Carnival Mobile unit and Cosmic Golf; at Rose Oaks: boardwalk under construction. Also shot video of select assignments. Print exposure for the parks system: Sharon Greene retires from 'Horsin' Around' column The Oakland Press: 45,859 circulation May 28, 2015 "I'll especially miss writing about our stunningly beautiful Oakland County Parks and their vision to preserve natural areas, their mission of setting the standard for non -motorized multi -use trails and their creative genius for building some of the state's most beautiful, eco-friendly trails and boardwalks." http://www.theoaklandi)ress.com/lifestvle/20150528/sharon-qreene-retires-from-horsin-around-column WOW Travel: Water parks offer thrills and relaxation Baffle Creek Enquirer: 12,049 circulation May 22, 2015 http://www. battlecreekenquirer.com/storv/entertainment/2015/05/21 /wow-travel-water-parks-offer-thrills- relaxation/27590533/ Red Oaks Waterpark 2015 Season Info Oakland County Moms: 36,759 unique visitors per month May 21, 2015 http://oaklandcountvmoms.com/red-oaks-wateri)ark-2015-season-info-36190/ Metro Detroit Summer Staycation - Saving Dollars & Sense. Saving Dollars and Sense: 128,387 unique visitors per month Mai 18, 2015 htto://savingdollarsandsense.com/metro-detroit-summer-stavcation/ Oakland County community calendar The Daily Tribune -Lifestyle: 74,524 unique visitors per month Mn 17, 2015 htto://www. dailvtribune.com/lifestvle/20150517/oakland-county-community-calendar 136 New walking, biking trail inaugurated in Madison Heights The Daily Tribune- News: 74,524 unique visitors per month May 12, 2015 http://www.dailvtribune.com/qeneral-news/20150512/new-walkinq-bikinq-trail-inauqurated-in-madison- heights BRIEFING: Detroit Zoo hosts 'kindness safari'; Try BMX for free; Classic car show; Civil War talk; Used book sale The Oakland Press: 271,777 unique visitors per month May 8, 2015 httD://www.theoakiandr)ress.com/lifestvle/20150508/briefinq-detroit-zoo-hosts-kindness-safari-trv-bmx- fo r-free-classic-car-s how-civi I-war-tal k-used-book-sale Pump up the jams at Marshbank Park C&G Newspapers: 601,585 circulation June 3, 2015 hftr)://www.candqnews.com/news/r)umr)-iams-marshbank-Dark-83917 Festival in the Park to celebrate 60 years of Madison Heights C&G Newspapers: 601,585 circulation June 14, 2015 httr)://www.candgnews.com/news/festival-park-celebrate-60-vears-madison-heiq hts-84166 Oakland County community calendar The Daily Tribune -Lifestyle: 74,524 unique visitors per month June 14, 2015 httD://www.dailvtribune.com/lifestvle/20150614/oakiand-countv-communitv-calendar Looking for a Farmers' Market? Here's the List Oakland Township — Lake Orion Patch: 5,325,650 unique visitors per month June 12, 2015 httD:Hpatch.com/michigan/oaklandtownship/lookinq-farmers-market-heres-list News in Brief The Clarkston News: 3,000 June 11, 2015 httD://www.clarkston news.com/Articles-News-c-2015-06-10-258558.113121-sub 14473.113121-News-in- Brief.html Where to find local farmers, U-pick farms The Detroit Free Press: 3,819,040 unique visitors per month June 13, 2015 httD://www.freeD.com/storv/life/food/2015/06/10/farmers-market-qu ide-map/71031064/ Michigan Widetrackers invite classic car lovers to Spring Dust -Off Daily Tribune: 74,524 unique visitors per month June 10, 2015 http://www.dailvtribu ne.com/lifestvle/20150610/michiqan-widetrackers-invite-classic-car-lovers-to-sprina- d u st-off Broadcast exposure for the parks system: Pet Vaccinations WJBK-DET (FOX) - Detroit, MI FOX 2 News: Live at 11 AM Local Market Viewership: 68,581 Local Publicity Value: $3,033.78 May 4, 2015 11:50 a.m. http:Hmms.tveves.com/Transcrir)t.asp?StationlD=1004&DateTime=5%2F4%2F2015+11 %3A50%3A39+ AM&Term=Oakland+County+Parks&PlavClip=TRUE 137 Boaters Beware Event WXYZ-DET (ABC) - Detroit, MI 7 Action News This Morning (Saturday) Market Viewership: 43,691 Publicity Value: $1,769.37 June 13, 2015 6:05 a.m. http://mms.tveves.com/transcript.asp?Station I D=999&DateTime=6%2F13%2F2015+6°/a3A05°/a3A49+A M&Term=Oakland+Parks&PlavClip=TRUE 138 Uixomini! Events — July 2015 Adautive Recreation July 6, 13, 20, 27 Adaptive Golf Lessons — Beech Woods Golf Course July 9 4H Fair — Day for Individuals with Disabilities — Springfield Oaks July 16 Summer Luau — For Individuals with Developmental Disabilities — Novi July 18 Dreams and Wings — Program for Children with Disabilities — Oakland County International Airport OCParks Express July 1 Field Trip to Independence Oaks July 2 Field Trip Independence Oaks July 10, 17, 24, 31 Adaptive to Independence Oaks — OUCares Autism July 7 Golf —Red Oaks to Springfield Oaks July 7 Field Trip to Red Oaks — Ferndale July 8 Field Trip to Red Oaks — Royal Oak Township July 9 Field Trip to Red Oaks — Berkley July 15 Field Trip to Waterford Oaks — Royal Oak Township July 16 Field Trip to Waterford Oaks — Berkley July 17 Adaptive to Independence Oaks — OUCares Autism Teens July 22 Field Trip to Independence Oaks — Berkley July 22 Seniors to Independence — Waterford Parks and Recreation July 23 Field Trip .Independence Oaks — Berkley July 23 Seniors to Independence — Novi July 29 Field Trip to Red Oaks — West Bloomfield July 30 Field Trip to Red Oaks — South Lyon Seniors to Independence Oaks — OLSHA (Grandparents raising grandkids) Campinp- July 3 Freedom Fireworks Weekend — Groveland Oaks and Addison Oaks July 10 Creature Feature — Groveland Oaks and Addison Oaks July 17 Campground Carnival — Groveland Oaks July 17 Nation Celebration — Addison Oaks July 24 Nation Celebration — Groveland Oaks July 24 Campground Carnival — Addison Oaks July 31 Wet & Wacky — Groveland Oaks July 31 Corn Roast — Addison Oaks Golf July 7 Four -Person Scramble (Age: 50+) — Springfield Oaks Golf Course July 10, 17, 24, 31 Junior FootGolf Program — Red Oaks Golf Course Market Prourams July 11 Bean Mosaics — Oakland County Market July 11 Building a Wren House Project —Oakland County Market July 1 I Food Truck Rally— Oakland County Market July 1 I Invasive Species — Oakland County Market July I6 Health Education Program — Oakland County Market July 18 MSUE Educational Program: Eggplant— Oakland County Market 139 Upcoming Events — July 2015 Market Programs (cont.) July 19 Community Garage Sale — Oakland County Market July 25 Rain Gauge — Oakland County Market July 25 Healthy Oakland Partnership's Family Day — Oakland County Market Natural Resource Education Programs July 11 Trail Trekking with your Dog: In search of Bluebirds — Orion Oaks July 15 Clean Up the Clinton River Watershed — Orion Oaks July 18 Investigating Lake Ecology — Independence Oaks Special Events, DoLys, and Health & Wellness July 2-5 Zip Line — Groveland Oaks July 2, 13, 16, 20, River Walk — Walking the Lazy River for Fitness — Red Oaks Water Park 23, 27, 30 July 3-12 Oakland County Fain — Springfield Oaks July 3 Fireworks — Springfield Oaks and Addison Oaks July 4 Fireworks —Groveland Oaks July 14 Get Outdoors Oakland — Independence Oaks Volunteer Opportunities July 3-12 Oakland County Fair — Springfield Oaks July 4, 11, 18, 25 Local BMX Races — Waterford Oaks July 6, 13, 20, 27 Junior Golf Program — White Lake Oaks Golf Course July 7, 14, 21, 28 Junior Golf Program — Red Oaks Golf Course July 10, 17, 24, 31 Junior FootGolf Program — Red Oaks Golf Course July 10-12 Double -Triple -Triple Race Weekend — Waterford Oaks July 11 Butterfly Parade — Red Oaks Nature Center July 12 Trail Trekking— Orion Oaks Dog Park July 15 Clinton River Watershed Clean Up — Orion Oaks July 16 Hawaiian Luau — Novi Civic Center July 18 Dreams & Wings — Oakland County International Airport July 19 Community Garage Sale — Oakland County Market Nature/Interpretive Proerams Field Trips, Birthday Parties, Meetings July 1 Wee Excel Field Trip — Red Oaks Nature Center July 1 OC Express — Wint Nature Center July 7-9 OC Express — Red Oaks Nature Center July 9 Garden Work Bee — Wint Nature Center July 9 Catholic Charities of SE MI — Wint Nature Center July 10 OU Cares — Wint Nature Center July 12 Payton's 6th Birthday — Red Oaks Nature Center July 16 Hazel Park Summer Camp— Wint Nature Center July 17 OU Cares/Teens — Wint Nature Center July 17 OU Cares — Wint Nature Center July 21 Mom's Club of Rochester— Wint Nature Center July 22 Madison Heights Parks & Recreation Field Trip July 23 OC Express — Wint Nature Center July 24 Oakland Livingston Human Services — Wint Nature Center 140 UDeominLy Events — July 2015 Nature/Interprctive Programs (cont.) Field Trips, Birthday Parties, Meetings July 24 OU Cares -Wint Nature Center July 28-30 OC Express — Red Oaks Nature Center July 28 University of Michigan/Flint: ECDC — Wint Nature Center July 29 Boys and Girls Club/Starlab — Wint Nature Center July 30 Garden Work Bee — Wint Nature Center July 30 Warren Woods Christian Childcare — Wint Nature Center July 31 Oakland Livingston Human Services — Wint Nature Center July 31 OU Cares — Wint Nature Center Public Interpretive Programs July 11 Story Time in the Garden — Wint Nature Center July 11 Butterfly Parade -- Red Oaks Nature Center July 17 Creep-puscular Campfire — Wint Nature Center July 18 Nature Spouts — Red Oaks Nature Center July 18 MSUE Ecology Class (Nat. Res.) — Wint Nature Center July 25 NatureFit: Kayak/Try It— Wint Nature Center Outreach Services July 6 Schoolhouse Montessori — Red Oaks Nature Center July 7 Blair Memorial Library — Red Oaks Nature Center July 7 Goddard School — Wint Nature Center July 8 Little Oaks — Wint Nature Center July 15 Child Time of Commerce/Starlab — Wint Nature Center July 16 Lifetime Fitness of Novi/Starlab -- Red Oaks Nature Center July 16 Bright Horizons — Wint Nature Center July 18 Campground Rec/Addison — Wint Nature Center July 18 Campground Rec/Groveland — Wint Nature Center July 28 Bright Horizons— Wint Nature Center Mobile Recreation July 1 Water Inflatables: OCPRC Adaptive Rec OC Express at Independence Oaks July 1 Go Golf: West Bloomfield Community Summer Camp at West Bloomfield High School July 1 Bus: OCPRC Adaptive Rec OC Express to Independence Oaks Twin Chimneys July 2 Festival 2: Auburn Hills Parks & Rec Summer Camp at Auburn Hills Community Center July 2 Go Golf: Oxford Early Learning Summer Camp July 2 Bus: BC Contracting to Tigers game at Comerica Park July 3 Stage & Bouncer: Oak Park Parks & Rec Independence Day Parade at Shepherd Park (Shelter 2) July 3 Carnival, Stage, Mascot, & Mini -Festival: OCPRC Campground Recreation Addison Oaks Fireworks July 3 Climbing Tower: Walnut Creek Country Club Firework event July 3 Bus: Troy Historical Society to Sloan Museum & Longway Planetarium July 3 Bus: Edna Burton Senior Center to Greenfield Village July 3 Bus: Clawson Parks & Rec (Hunter Community Center) to the Sea Life Aquarium July 3 Stage: Clawson Parks & Rec Fourth of July event at Clawson City Park July 3 Stage: Oak Park Parks & Rec Independence Day Parade Shepherd Park (Shelter 2) Oak Park July 4 Stage, Carnival, Mini -Festival, Bus, & Mascot: OCPRC Campground Rec. Groveland Oaks Fireworks July 4 Climbing Tower: Independence Twp. Parks & Rec Fourth of July event July 4 Go Golf: Farmington Farmers Market Strawberry Shortcake Day at Riley Park July 4-13 Tent, Stage, Dunk Tank, Festival 2, Mini-Fest., and Lights: OC Fair Association Oakland County Fair July 4 Stage: Clawson Parks & Rec Fourth of July event at Clawson City Park July 4 Stage: Huntington Woods Parks & Rec Fourth of July Celebration at Scotia Park July 4 Stage: Independence Twp. Parks & Rec Fourth of July event 141 UvcominE Events — July 2015 Mobile Recreation (cant.) July 5 Bus: Victory Apostolic Church to Beechwood Park (Southfield Civic Center) July 7 Festival 2: Hazel Park Parks & Rec Kids Kamp Green Acres Park July 7 Climbing Tower: OCPRC Adaptive Rec OC Express to the Red Oaks Nature Center July 7 Go Bike: Royal Oak Twp. Parks & Rec Summer Camp at the Royal Oak Twp. Rec Center July 7 Bus: OCPRC- Adaptive Rec OC Express Red Oaks Golf Course Springfield Oaks Golf Course July 7 Bus OCPRC- Adaptive Rec Red Oaks Waterpark Trip July 7 Stage: Huntington Woods Parks & Rec Concert Series Scotia Park Huntington Woods July 8 Bouncer: Hazel Park Comm. School Summer Day Camp Hazel Park Community Schools Ferndale July 8 Festival 2, Mini -Festival: Springfield Twp. Library Bubble Bounce Day at Shiawasee Basin Park July 8 Climbing Tower: OCPRC- Adaptive Rec OC Express Red Oaks Nature Center July 8 Climbing Tower & Go Golf: MRPA Day at the Capital in Lansing July 8 Bus: Ferndale Parks & Rec Day Camp MRPA Day at the Capitol July 8 Bus: West Bloomfield Parks & Rec trip to the Detroit Zoo July 8 Bus: OCPRC- Adaptive Rec to the Red Oaks Waterpark July 9 Bouncer: Pleasant Ridge Parks & Rec Summer Camp at Gainsboro Park July 9 Festival 2: Wixom Parks & Rec Summer Concert Series Sibley Park July 9 Climbing Tower: OCPRC- Adaptive Rec OC Express to the Red Oaks Nature Center. July 9 Bus: Troy Parks & Rec Trip to Springfield Fair Troy Community Center July 9 Bus: OCPRC- Adaptive Rec to Red Oaks Waterpark July 9 Stage: Oxford Twp. Parks & Rec Seymour Celebration July 9: Royal Oak Parks & Rec Concert Series 4th and Center St Destination City:: Royal Oak July 10 Bouncer: Commerce Twp. Parks & Rec Concert Series at Dodge Park July 10 Mini -Festival: OC Health Division Healthy Pontiac at Oakland Park July 10 Festival 2: White Lake Twp. Movie in the Park at Fisk Farm July 10 Mini -Festival: Adaptive Rec to Lake Point at Independence Oaks July 10 Bus: OC Health Division Shuttle Baldwin Center Destination location name: Oakland Park July 10 Bus: OCPRC- Adaptive Rec OC Express to Independence Oaks Twin Chimneys July 10 Bus: Wolverine Lake trip to Waterford Oaks Waterpark July 10 Stage: Oxford Twp. Parks & Rec Seymour Celebration in Oxford July 10 Stage: Commerce Twp. P arks & Rec Concert in the park July 10 Stage: OC Fair Association Oakland County Fair July 11 Carnival Package and Climbing Tower: OCPRC-Waterford Market Food Truck Rally July 11 Festival: Pure Oakland Water Company Picnic at Paradise Pavilion July 11 Climbing Tower: OCPRC- BMX event at the BMX Track July 1 I Bus: Wedding Shuttle from the Embassy Suites to Pine Trace Golf Club July l I Bus: Wedding Shuttle from Residence to Woodside Bible Church July l I Stage: Oxford Twp. Parks & Rec Seymour Celebration in Oxford July 11 Stage: Fenton City Art Walk Fenton Community and Cultural Center Fenton July l I Stage: OC Fair Association Oakland County Fair July 1 I Climbing Tower: OCPRC- BMX Event July 13 Bouncer, Go Fish, Carnival Package, and Obstacle Course: Faith Lutheran Church picnic July 14 Carnival Package, Festival 2, Climbing Tower, Go Bike, Zip line, Tent, & Go Fish: OCPRC- Rec Program Services Get Outdoor Oakland at Independence Oaks July 14 Mini -Festival: Hazel Park Parks & Rec Kids Kamp at Green Acres Park July 14 Go Golf: Royal Oak Twp. Parks & Rec Summer Camp at Royal Oak Twp. Rec Center July 14 Stage: Huntington Woods Parks & Rec Concert Series at Scotia Park July 15 Festival: Pleasant Ridge Parks & Rec Ice Cream Social at Gainsboro Park July 1.5 Mini -Festival: South Lyon Twp. Parks & Rec Fun Fest at McHattie Park July 15-16 Tents: Lyon Twp. DDA Summer Fest at Lyon Center Drive West New Hudson July 15 Bus: Waterford Senior Center trip to Greek town July 15 Bus: City of Pontiac to Belle Isle Event July 15 Bus: OCPRC- Adaptive Rec trip to Waterford Oaks Waterpark 142 UveominL, Events — July 2015 Mobile Recreation (cont.) July 15 Stage: Franklin Music on the Green Music in the Park event July 15 Stage: Lyon Twp. DDA Summer Fest Open Field on .Lyon Center Drive West New Hudson July 16 Festival: Oxford Schools Summer Camp Oxford Early Learning Center Oxford July 16 Mini -Festival: City of Pontiac Summer Day Camp at Murphy Park Pontiac July 16 Mini -Festival: Wixom Parks & Rec Hot Blues and BBQ Sibley Park Wixom July 16 Bus: Hazel Park Comm. Schools to Independence Oaks July 16 Bus: OCPRC- Adaptive Rec Trip to Waterford Oaks Waterpark July 1.6 Stage: Royal Oak Parks & Rec Concert Series 4th and Center St Royal Oak July 16-18 Stage & Tents: Lyon Twp. DDA Summer Fest in Lyon Center Drive West July 17 Bouncer: Rochester Community Enrichment Fun Camp at Rochester Adams High School July 17 Water Inflatables, Carnival, Climbing Tower, and Festival package: Hazel Park Parks & Rec Camp Event at Green Acres Park July 17 Mini -Festival & Climbing Tower: OCPRC- Adaptive Rec OC Express to Lake Pointe pavilion at Independence Oaks July 17 Obstacle Course: Faith Lutheran Church Summer Camp July 17 Bus (2): OCPRC- Adaptive Rec OC Express to Independence Oaks Twin Chimneys July 17-19 Stage: Highland Park Business Association Highland Park Music Festival July 18 Bouncer, Tents, & Go Golf. Royal Oak Twp. Parks & Rec Carver School Reunion at Civic Center Park July 18 Carnival Package & Climbing Tower: Groveland Campground Recreation Carnival July 18 Festival and Mini -Festival: Village of Leonard Summer Festival at the Polly Ann Trail July 18 Go Fish: South Lyon Farmer's Market July 18 Stage: Blackwell Ford Plymouth Car Show July 19 Festival: Oakland County Credit Union at Independence Oaks Twin Chimneys July 19 Bus (2): Jacket Club Keego to Tiger Game at Comerica Park July 20 Festival: Huntington Woods Parks & Rec Summer Camp at Burton Field July 20 Go Fish: West Bloomfield Community Center July 21 Bouncer: Oak Park Parks & Rec Day Camp at the Oak Park Community Center July 21 Bouncer: Wolverine Lake Tuesdays in Clara Miller Park July 21 Festival, Go Bike, Go Fish, Tent, & Stage: OCPRC- Rec Program & Services at Independence July 21 Mini -Festival: Royal Oak Twp. Parks & Rec Summer Camp at Royal Oak Twp. Rec Center July 21 Go Golf OCPRC Rec Programs & Services Foot Golf Event Red Oaks Golf Course July 21-22 Tent: Lathrup Village Vendor Show July 21 Stage: Huntington Woods Parks & Rec Concert Series at Scotia Park July 21 Stage: Grand Blanc Parks & Rec Concert Series in Physician's Park July 22 Festival: Clawson Parks & Rec Day Camp at Hunter Community Center July 22 Go Fish: Hazel Park Comm. School Summer Day Camp July 22 Go Golf. Jewish Community Center Oak Park Event July 22 Bus: OCPRC- Adaptive Rec OC Express to Twin Chimneys Independence Oaks July 22 Stage: New Mount Moriah Outdoor Extravaganza Pontiac July 22 Stage: Franklin Music on the Green Concert in Franklin Village July 23 Festival Package: Farmington Hills Summer Camp at Heritage Park July 23 Mini -Festival & Bouncer: Holly Twp. Parks & Rec Beach Fun Day at Holly Township Beach July 23 Mini -Festival: West Bloomfield Parks & Rec Kideomotion at Marshbank Park July 23 Water Inflatables: OCPRC- Adaptive Rec OC Express at Independence Oaks. July 23 Go Fish: Utica Community Schools at Switzer Elementary July 23 Go Golf Lake Orion Community Summer Camp at Lake Orion High School July 23 Bus (2): OCPRC- Adaptive Rec OC Express to Twin Chimneys at Independence Oaks July 23 Bus: Pleasant Ridge Parks & Rec trip to Red Oaks Waterpark July 23 Stage: Royal Oak Parks & Rec Concert Series at 4th and Center Street July 24 Bouncer: OCPRC- Adaptive Rec OC Express to Lake Point Pavilion at Independence. July 24 Festival Package: New Birth International Church in the Park 143 UvcominLr Events — July 2015 Mobile Recreation (coot.) July 24 Mini -Festival: Rochester Community Enrichment Fun Camp Rochester Adams High School July 24 Mini -Festival: Commerce Twp. Parks & Rec Concert Series at Dodge Park July 24 Go Fish: Utica Community Schools at Beck Elementary July 24 Go Fish: Utica Community Schools at Browning Elementary July 24 Go Golf New Birth International Church in the Park July 24 Tents: OCPRC- Rec Programs & Services Butterfly 5K at Lyon Oaks July 24 Bus: OCPRC- Adaptive Rec OC Express to Independence Oaks Twin Chimneys July 25 Stage: Commerce Twp. Parks & Rec Concert in the park July 25 Carnival Package & Climbing Tower: OCPRC- Campground Rec. Campground Carnival at Addison Oaks July 25 Mini -Festival: New Springfield Missionary Community Picnic July 25 Obstacle Course, Festival, Climbing Tower, & Stage: Elam Barbershop Pontiac Community Event July 25 Go Fish: Farmington Farmer's Market Fourth of July at Riley Park July 25 Tents, Karaoke, Bouncer, and Mascot: OCPRC-Waterford Market Family Day July 25 Bleachers: Genesee County Inner Swim Meet at the Flint Golf Club July 25 Stage (2): Lakes Area Chamber Rockin' Under the Stars at Multi Lakes Conservation Association July 26 Mini -Festival & Obstacle Course: Christ the King Summer Fest at Christ the King Church July 26 Bouncer: Berkley Parks & Rec Summer Day Camp at Berkley Community Park July 28 Bouncer: Royal Oak Twp. Parks & Rec Summer Camp Royal Oak Twp. Rec Center July 28 Festival Package: Honey Creek Community Summer Camp July 28 Climbing Tower: OCPRC- Adaptive Rec OC Express at Red Oaks Nature Center July 28 Climbing Tower: Troy Parks & Rec Summer Camp July 28 Go Fish: Utica Community Schools Rose Kid July 28 Bus & Go Golf Hazel Park Parks & Rec Field Day at Independence Oaks July 28 Bus: OCPRC- Adaptive Rec OC Express Red Oaks Water Park Trip July 28 Stage: Huntington Woods Parks & Rec Concert Series in Scotia Park July 28 Stage: Grand Blanc Parks & Rec Concert Series in Physician's Park July 29 Festival Package: Huron Valley Rec. Summer Experience Field Day at the Apollo Center July 29 Mini -Festival: Lake Orion DDA Farmer's Market at Children's Park July 29 Climbing Tower: OCPRC- Adaptive Rec OC Express to Red Oaks Nature Center July 29 Climbing Tower: Honey Creek Community Summer Camp July 29 Bus: Berkley Parks & Rec Summer Day Camp to Waterford Oaks Waterpark July 29 Bus: OCPRC- Adaptive Rec OC Express Red Oaks Water Park trip July 29 Stage: Franklin Music on the Green Concert in Franklin Village July 30 Bouncer: City of Pontiac Summer Day Carnp at Murphy Park July 30 Festival Package: Rochester Community Enrichment Fun Camp at Rochester Adams High School July 30 Festival Package: Berkley Parks & Rec Summer Fest at Jaycee Park July 30 Mini -Festival: Wixom Community Founders Summer Concert Series at Sibley Park July 30 Bus: OCPRC- Adaptive Rec OC Express to Red Oaks Nature Center July 30 Go Golf: OCPRC- Rec Programs & Services Foot Golf Event at White Lake Oaks Golf Course July 30 Bus: OCPRC- Adaptive Rec OC Express Independence Oaks Twin Chimneys July 30 Bus: OCPRC- Adaptive Rec OC Express Red Oaks Water Park Trip July 30 Stage: Royal Oak Parks & Rec Concert Series at 4th and Center Street July 31 Festival Package: Royal Oak Pub Library Surnmer Reading Fair July 31 Mini -Festival: OCPRC- Adaptive Rec OC Express to Lake Point pavilion at Independence July 31 Mini -Festival: Hazel Park Parks & Rec Summer Reading Picnic at Scout Park July 31 Go Golf Independence Twp. Parks & Rec Carnival Day at Clintonwood Park July 31 Tents, Bus (2): OCPRC- Adaptive Rec Wheel Chair Daze at Independence Oaks July 31 Stage: Oxford Twp. DDA Lone Ranger Festival 144