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Home My WebLink AboutAgendas/Packets - 2015.08.11 - 40301MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and Recreation Commission will be held at 2:00 p.m. on Tuesday, Auqust 11, 2015, at Oakland County Parks and Recreation Administration Office, Waterford, Michigan 48328. located at 2800 Watkins Lake Road, GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com GwAKLANDCOUNTYPARKS August 5, 2015 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI TIME ................................... Tuesday, August 11, 2015 2:00 p.m. PURPOSE ................................ REGULAR MEETING This meeting has been called in accordance with the authorization of Chairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Gerald A. Fisher Chairman Executive Officer J. David VanderVeen Vice Chairman John A. Scott Secretary Next Meeting: Tuesday, September 8, 2015 @ 2:00 p.m. A. David Baumhart III Ron Fowkes Oakland County Parks and Recreation Administration Office Robert E. Kostin 2800 Watkins Lake Road Christine Long Gary R. McGillivray Waterford, Michigan 48328 Jim Nash David W.Potts Daniel J. Stencil Executive Officer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. 2 Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, August 11, 2015 2:00 p.m. AGENDA Page #'s Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 Roll Call 2. 3 Pledge of Allegiance 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-18 5. Approval of Minutes: Regular Meeting of 06/16/2015 Regular Meeting of 07/14/2015 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 19 7. CONSENT AGENDA: 20 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 06/30/15 (FM 09, FY15) 21 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 06/30/15 (FM 09, FY15) 22 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 06/30/15 (FM 09, FY15) 23-27 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 06/30/15 (FM 09, FY15) 28 E. FY 2015 CIP Schedule Update Receive & File M. Donnellon 858.4623/D. Stencil 29 F. FY 2015 Non-CIP Maintenance Projects Update Receive & File M. Donnellon 858.4623/D. Stencil 30 G. FY 2015 3rd Quarter Facilities Maintenance Budget Amendment Receive & File J. Phelps/D. Stencil 31-32 H. FY 2015 3rd Quarter Green Fund Budget Amendment Receive & File J. Phelps/D. Stencil 33 1. FY 2015 3rd Quarter Budget Amendment - Expensing of CIP #2008 - Receive &File J. Phelps/D. Stencil Orion Oaks Dog Park Concrete Sidewalk 34-35 J. FY 2015 3rd Quarter OCPR Purchasing Activity Report Receive & File P. Castonia/D. Stencil 8. REGULAR AGENDA: 36-42 A. 2016 Proposed Annual Vehicle Permit Fees Pricing Structure Information/Approval S. Wells/D. Stencil * * Note: PHOTO BREAK - AT THE DISCRETION OF THE CHAIR (Outside Administration Building) - Business Attire 3 43-50 B. Proposed FY 2015 Americans With Disabilities Act (ADA) Transition Program - Scope Change Information/Approval M. Donnellon/D. Stencil/S. Wells 51-66 C. Pending Capital Projects Summary Information M. Donnellon/D. Stencil/S. Wells 67-72 D. Discussion of Proposed Finance/Budget Committee Information D. Stencil/G. Fisher 73-77 E. Discussion of Proposed OCPR Purchasing Procedure to Modify Expenditure Approval Limits Information D. Stencil/G. Fisher 9. REPORTS: 78-101 A. Executive Officer Report Receive and File D. Stencil B. Participation and Program Review FY 2015, Month 09 Receive and File T. Fields/J. Dunleavy 858.4647/T. Hughes 343.1011 C. Executive Committee Update Receive and File G. Fisher 10. OLD BUSINESS G. Fisher 11. NEW BUSINESS G. Fisher 12 ADJOURN (Next Meeting: 2:00 p.m. on September 8, 2015 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. "NOTE: 1: 00-1:45 P.M. Communications and Marketing Committee Meeting prior to Commission Meeting -Small Conference Room 4 Oakland County Parks and Recreation Commission Regular Meeting June 16, 2015 Chairman Fisher called the meeting to order at 9:05 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Christine Long, Gary McGillivray, David Potts COMMISSION MEMBERS ABSENT WITH NOTICE: Jim Nash ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Brittany Bird, Natural Resources Planner Phil Castonia, Chief of Business Operations Mike Donnellon, Chief -Park Facilities Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Julee Erskine, Volunteer Services Recreation Specialist OC Corporation Counsel OC Fiscal Services OC Fiscal Services OC Purchasing Landscape Architects & Planners, Inc. LAP/Street Level LLC APPROVAL OF AGENDA: Terry Fields, Chief-Rec. Programs & Services John Haney, Recreation Program Supervisor Tom Hughes, Chief -Park Ops. & Maint.- S. District Stephanie Mackey, Business Development Rep. Jen Myers, Architectural Engineer Desiree Stanfield, Supervisor -Comm. & Marketing Evan Sweet, College Intern Mackenzie Wireman, College Intern Jody Hall, Financial Attorney - Corp. Counsel Jeff Phelps, Parks and Rec. Fiscal Coordinator Lynn Sonkiss, Manager of Fiscal Services Andy Krumwiede, Buyer II Bob Ford Pete Bosheff Moved by Mr. Kostin, supported by Mr. VanderVeen to approve the revised agenda with the following changes: - Remove Item 10 E Service Portfolio Policy and Temporary Use Permit Update 7 Days or Less - Remove Item 10 F Pending Capital Projects Summary AYES: Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 5 (Commission Meeting, June 16, 2015) Page 2 APPROVAL OF MINUTES: Moved by Mr. Kostin, supported by Mr. Potts to postpone approval of the minutes from the Regular Meeting of May 12, 2015, until the Commission meeting of July 14, 2015. AYES: Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Executive Officer Daniel Stencil advised that the Oakland County Fair at Springfield Oaks County Park is scheduled for July 3-12, 2015. He also thanked the Commissioners who were able to participate in the Special Park Districts Forum and advised we have received many very positive comments on the success of the sessions. INTRODUCTIONS: Evan Sweet - Recreation Programs & Services Intern Recreation Program Supervisor John Haney introduced College Intern Evan Sweet. Evan is a junior at Eastern Michigan University majoring in Recreation and Park Management and will be completing a 15-week internship in the Recreation Programs and Services division. Mackenzie Wireman, Colleqe Intern Supervisor -Communications and Marketing Desiree Stanfield introduced College Intern Mackenzie Wireman. Mackenzie is a senior at Central Michigan University majoring in Public Relations and will be doing an 11-week internship in the Communications and Marketing unit. She will be working on social media and be focusing on the upcoming Media Days. Desiree also informed that the media event scheduled with Radio Station 95.5 at Red Oaks Waterpark was rained out and has been rescheduled to Friday, July 24, 2015. PRESENTATIONS: Executive Officer Daniel Stencil announced the following 2015 Michigan Recreation and Parks Association (MRPA) Community Service Awards: Clarkston Scamp CRAMBA - Clinton River Area Mountain Bike Association Oakland County History Corps Chairman Fisher also announced the 2015 National Parks and Recreation Association (NRPA) Hall of Fame Award was announced and former OCPR Commission Chairperson Emeritus Pecky D. Lewis, Jr. will be this year's recipient. 6 (Commission Meeting, June 16, 2015) Page 3 CONSENT AGENDA: All items are considered to be routine by the OCPR Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commission member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. Moved by Mrs. Long, supported by Mr. Fowkes to remove Item 9-J from Consent Agenda, combine consideration of this with Item 10 A Conceptual Approval of FY 2016-2018 OCPRC Budget, and approve Items 9 A-1 under the Consent Agenda as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 04/30/15 (FM 07, FY15) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 04/30/15 (FM 07, FY15) C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 04/30/15 (FM 07, FY15) D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 04/30/15 (FM 07, FY15) E. FY 2015 CIP Schedule Update F. FY 2015 Non-CIP Maintenance Projects Update G. FY 2015 2nd Quarter Contributions Report H. FY 2015 2nd Quarter Temporary Use Permit Report FY 2015 2nd Quarter Sponsorship Report AYES: Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: Conceptual Approval of FY 2016-2018 OCPRC Budget The Commission reviewed the proposed FY 2016-2018 OCPR Commission Budget, which included a $1.6 million reduction from the proposed budget previously submitted, a reduction in capital investment to $1.5 million, and a reduction in capital equipment to $250,000. This included a review of the proposed revenues, fund balance, unrestricted net assets, fees and charges, sponsorships, Capital Improvement projects and Major Maintenance projects. 7 (Commission Meeting, June 16, 2015) Page 4 Moved by McGillivray, supported by Mr. Kostin to conceptually approve the proposed FY 2016-2018 OCPR Commission Budget. AYES: Baumhart, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: Fisher (1) Motion carried on a roll call vote. The Commission discussed the possibility of creating a budget task force committee to review the OCPR budget process, to determine if the budget schedule should be modified next year to provide the proposed budget information earlier in the year which would allow additional time for review, and if the staff authorized spending limits should be modified. It was determined this would be discussed further by the Executive Committee and the Commission before a decision is made. FY 2015 Third Quarter Financial Forecast Budget Amendment Moved by Mrs. Long, supported by Mr. Scott to approve the FY 2015 Third Quarter Financial Forecast Budget Amendment in the amount of $1,601.123. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. FY 2015 CIP Proiect Approvals: 1. Red Oaks Water Park - Wave Equipment - Conceptual Approval Moved by Mr. Fowkes, supported by Mr. Scott to conceptually approve the Wave Pool — Wave Equipment Replacement project at Red Oaks. Staff will proceed with bidding the project, and will bring the total proposed construction costs for Construction Approval to the Commission at a future meeting. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 2. Addison Oaks Maintenance Yard and Fuel Tanks - Conceptual Approval Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the design for the creation of the construction documents for the Maintenance Yard Parking Improvements and conceptually approve the Fuel Tank Replacement projects at Addison Oaks. 8 (Commission Meeting, June 16, 2015) Page 5 AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Katherine's of Oakland Countv LLC License Agreement (Lyon Oaks/White Lake Oaks Moved by Mrs. Long, supported by Mr. VanderVeen to approve the proposed license agreement for Katherine's Catering for Lyon Oaks and White Lake Oaks food and beverage operations, as presented, to allow Katherine's Catering the opportunity to schedule bookings for 2016 as soon as possible. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Acceptance of MNRTF 2014 Groveland Oaks Fishing Pier Grant Moved by Mr. Scott, supported by Mr. VanderVeen to approve the following resolution accepting the Michigan Natural Resources Trust Fund grant in the amount of $36,300 for a universally accessible fishing pier at Groveland Oaks County Park: WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of the TF14-0066 Universally Accessible Fishing Pier Grant from the Michigan Natural Resources Trust Fund; and WHEREAS, the thirty-six thousand three hundred dollar ($36,300) grant will help offset the cost of a universally accessible fishing pier at Groveland Oaks County Park; and WHEREAS, the matching funds of twelve thousand two hundred dollars ($12,200) for the universally accessible fishing pier are allocated from the Parks and Recreation fund; and NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the TF14-0066 Universally Accessible Fishing Pier Grant. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 9 (Commission Meeting, June 16, 2015) Page 6 STAFF REPORTS: Executive Officer Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: • General RV Center retention pond filled in near White Lake Oaks Golf Course • Barrier Free entrance requirements for Ellis Barn at Springfield Oaks; public access; possible elevator; exception requests from the State of Michigan • Headlee impact on tax revenues for OCPR • Collaboration efforts between OCPR and OC Economic Development — put on hold until we receive RFP's for marketing and branding • Michigan Health and Human Services food grant pilot for administration and educational material for healthy food choices at OCPR parks and facilities • Update on OCPR Commission Key Initiatives Participation and Program Review FY 2015, Month 08 The Participation and Program Review report for May 2015 was received. Volunteer Services Report Volunteer Services Recreation Specialist Julee Erskine did a presentation on volunteer services, programs and training. She also updated the Commission on her plans for new directions for Volunteers services including technology, the use of ambassadors and the collaboration with other divisions within OC Parks. Executive Committee Update Chairman Fisher advised the Executive Committee reviewed the budget at their last meeting. OLD BUSINESS: There was no old business to report. NEW BUSINESS: Executive Officer Daniel Stencil and staff shared some information learned from other attendees at the SPDF sessions. In addition, as a result of the combined efforts with the MDNR, HCMA and OCPR during SPDF, the three entities have created a committee and agreed to meet on a regular basis to help improve in collaboration to help enhance services and programs. 10 (Commission Meeting, June 16, 2015) Page 7 CLOSED SESSION: Moved by Mr. Scott, supported by Mr. Fowkes to adjourn to a Closed Session for the purpose of discussing possible collaboration efforts. ROLL CALL VOTE: AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried. The meeting adjourned to closed session at 10:55 a.m. The meeting reconvened to open session at 11:40 a.m. ADJOURNMENT: Meeting adjourned at 11:40 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 11 Oakland County Parks and Recreation Commission Regular Meeting June 16, 2015 Chairman Fisher called the meeting to order at 9:05 a.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, A. David Baumhart III, Ronald Fowkes, Robert E. Kostin, Christine Long, Gary McGillivray, David Potts COMMISSION MEMBERS ABSENT WITH NOTICE: Jim Nash ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Brittany Bird, Natural Resources Planner Phil Castonia, Chief of Business Operations Mike Donnellon, Chief -Park Facilities Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Julee Erskine, Volunteer Services Recreation Specialist OC Corporation Counsel OC Fiscal Services OC Fiscal Services OC Purchasing Landscape Architects & Planners, Inc. LAP/Street Level LLC APPROVAL OF AGENDA: Terry Fields, Chief-Rec. Programs & Services John Haney, Recreation Program Supervisor Tom Hughes, Chief -Park Ops. & Maint.- S. District Stephanie Mackey, Business Development Rep. Jen Myers, Architectural Engineer Desiree Stanfield, Supervisor -Comm. & Marketing Evan Sweet, College Intern Mackenzie Wireman, College Intern Jody Hall, Financial Attorney - Corp. Counsel Jeff Phelps, Parks and Rec. Fiscal Coordinator Lynn Sonkiss, Manager of Fiscal Services Andy Krumwiede, Buyer II Bob Ford Pete Bosheff Moved by Mr. Kostin, supported by Mr. VanderVeen to approve the revised agenda with the following changes: - Remove Item 10 E Service Portfolio Policy and Temporary Use Permit Update 7 Days or Less - Remove Item 10 F Pending Capital Projects Summary AYES: Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. 12 (Commission Meeting, June 16, 2015) Page 2 APPROVAL OF MINUTES: Moved by Mr. Kostin, supported by Mr. Potts to postpone approval of the minutes from the Regular Meeting of May 12, 2015, until the Commission meeting of July 14, 2015. AYES: Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: Executive Officer Daniel Stencil advised that the Oakland County Fair at Springfield Oaks County Park is scheduled for July 3-12, 2015. He also thanked the Commissioners who were able to participate in the Special Park Districts Forum and advised we have received many very positive comments on the success of the sessions. INTRODUCTIONS: Evan Sweet - Recreation Programs & Services Intern Recreation Program Supervisor John Haney introduced College Intern Evan Sweet. Evan is a junior at Eastern Michigan University majoring in Recreation and Park Management and will be completing a 15-week internship in the Recreation Programs and Services division. Mackenzie Wireman, Colleqe Intern Supervisor -Communications and Marketing Desiree Stanfield introduced College Intern Mackenzie Wireman. Mackenzie is a senior at Central Michigan University majoring in Public Relations and will be doing an 11-week internship in the Communications and Marketing unit. She will be working on social media and be focusing on the upcoming Media Days. Desiree also informed that the media event scheduled with Radio Station 95.5 at Red Oaks Waterpark was rained out and has been rescheduled to Friday, July 24, 2015. PRESENTATIONS: Executive Officer Daniel Stencil announced the following 2015 Michigan Recreation and Parks Association (MRPA) Community Service Awards: Clarkston Scamp CRAMBA - Clinton River Area Mountain Bike Association Oakland County History Corps Chairman Fisher also announced the 2015 National Parks and Recreation Association (NRPA) Hall of Fame Award was announced and former OCPR Commission Chairperson Emeritus Pecky D. Lewis, Jr. will be this year's recipient. 13 (Commission Meeting, June 16, 2015) Page 3 CONSENT AGENDA: All items are considered to be routine by the OCPR Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commission member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. Moved by Mrs. Long, supported by Mr. Fowkes to remove Item 9-J from Consent Agenda, combine consideration of this with Item 10 A Conceptual Approval of FY 2016-2018 OCPRC Budget, and approve Items 9 A-1 under the Consent Agenda as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 04/30/15 (FM 07, FY15) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 04/30/15 (FM 07, FY15) C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 04/30/15 (FM 07, FY15) D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 04/30/15 (FM 07, FY15) E. FY 2015 CIP Schedule Update F. FY 2015 Non-CIP Maintenance Projects Update G. FY 2015 2nd Quarter Contributions Report H. FY 2015 2nd Quarter Temporary Use Permit Report FY 2015 2nd Quarter Sponsorship Report AYES: Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. REGULAR AGENDA: Conceptual Approval of FY 2016-2018 OCPRC Budget The Commission reviewed the proposed FY 2016-2018 OCPR Commission Budget, which included a $1.6 million reduction from the proposed budget previously submitted, a reduction in capital investment to $1.5 million, and a reduction in capital equipment to $250,000. This included a review of the proposed revenues, fund balance, unrestricted net assets, fees and charges, sponsorships, Capital Improvement projects and Major Maintenance projects. 14 (Commission Meeting, June 16, 2015) Page 4 Moved by McGillivray, supported by Mr. Kostin to conceptually approve the proposed FY 2016-2018 OCPR Commission Budget. AYES: Baumhart, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (8) NAYS: Fisher (1) Motion carried on a roll call vote. The Commission discussed the possibility of creating a budget task force committee to review the OCPR budget process, to determine if the budget schedule should be modified next year to provide the proposed budget information earlier in the year which would allow additional time for review, and if the staff authorized spending limits should be modified. It was determined this would be discussed further by the Executive Committee and the Commission before a decision is made. FY 2015 Third Quarter Financial Forecast Budget Amendment Moved by Mrs. Long, supported by Mr. Scott to approve the FY 2015 Third Quarter Financial Forecast Budget Amendment in the amount of $1,601.123. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. FY 2015 CIP Proiect Approvals: 1. Red Oaks Water Park - Wave Equipment - Conceptual Approval Moved by Mr. Fowkes, supported by Mr. Scott to conceptually approve the Wave Pool — Wave Equipment Replacement project at Red Oaks. Staff will proceed with bidding the project, and will bring the total proposed construction costs for Construction Approval to the Commission at a future meeting. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 2. Addison Oaks Maintenance Yard and Fuel Tanks - Conceptual Approval Moved by Mr. McGillivray, supported by Mr. Baumhart to approve the design for the creation of the construction documents for the Maintenance Yard Parking Improvements and conceptually approve the Fuel Tank Replacement projects at Addison Oaks. 15 (Commission Meeting, June 16, 2015) Page 5 AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Katherine's of Oakland Countv LLC License Agreement (Lyon Oaks/White Lake Oaks Moved by Mrs. Long, supported by Mr. VanderVeen to approve the proposed license agreement for Katherine's Catering for Lyon Oaks and White Lake Oaks food and beverage operations, as presented, to allow Katherine's Catering the opportunity to schedule bookings for 2016 as soon as possible. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Acceptance of MNRTF 2014 Groveland Oaks Fishing Pier Grant Moved by Mr. Scott, supported by Mr. VanderVeen to approve the following resolution accepting the Michigan Natural Resources Trust Fund grant in the amount of $36,300 for a universally accessible fishing pier at Groveland Oaks County Park: WHEREAS, the Oakland County Parks and Recreation Commission has been notified of the award of the TF14-0066 Universally Accessible Fishing Pier Grant from the Michigan Natural Resources Trust Fund; and WHEREAS, the thirty-six thousand three hundred dollar ($36,300) grant will help offset the cost of a universally accessible fishing pier at Groveland Oaks County Park; and WHEREAS, the matching funds of twelve thousand two hundred dollars ($12,200) for the universally accessible fishing pier are allocated from the Parks and Recreation fund; and NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the TF14-0066 Universally Accessible Fishing Pier Grant. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 16 (Commission Meeting, June 16, 2015) Page 6 STAFF REPORTS: Executive Officer Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: • General RV Center retention pond filled in near White Lake Oaks Golf Course • Barrier Free entrance requirements for Ellis Barn at Springfield Oaks; public access; possible elevator; exception requests from the State of Michigan • Headlee impact on tax revenues for OCPR • Collaboration efforts between OCPR and OC Economic Development — put on hold until we receive RFP's for marketing and branding • Michigan Health and Human Services food grant pilot for administration and educational material for healthy food choices at OCPR parks and facilities • Update on OCPR Commission Key Initiatives Participation and Program Review FY 2015, Month 08 The Participation and Program Review report for May 2015 was received. Volunteer Services Report Volunteer Services Recreation Specialist Julee Erskine did a presentation on volunteer services, programs and training. She also updated the Commission on her plans for new directions for Volunteers services including technology, the use of ambassadors and the collaboration with other divisions within OC Parks. Executive Committee Update Chairman Fisher advised the Executive Committee reviewed the budget at their last meeting. OLD BUSINESS: There was no old business to report. NEW BUSINESS: Executive Officer Daniel Stencil and staff shared some information learned from other attendees at the SPDF sessions. In addition, as a result of the combined efforts with the MDNR, HCMA and OCPR during SPDF, the three entities have created a committee and agreed to meet on a regular basis to help improve in collaboration to help enhance services and programs. 17 (Commission Meeting, June 16, 2015) Page 7 CLOSED SESSION: Moved by Mr. Scott, supported by Mr. Fowkes to adjourn to a Closed Session for the purpose of discussing possible collaboration efforts. ROLL CALL VOTE: AYES: Baumhart, Fisher, Fowkes, Kostin, Long, McGillivray, Potts, Scott, VanderVeen (9) NAYS: (0) Motion carried. The meeting adjourned to closed session at 10:55 a.m. The meeting reconvened to open session at 11:40 a.m. ADJOURNMENT: Meeting adjourned at 11:40 a.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 18 OAKLAND COUNTY PARKS RECREATION COMMISSION AGENDA AUGUST 11, 2015 AGENDA ITEM NO. 7 FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II; Jeffrey Phelps, Fiscal Services Coordinator Submitted: July 23, 2015 Subject: Consent Agenda — OCPR Monthly Financial Reports 7. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT June, 2015 (FM 9, FY 2015) 7. B. REVENUE AND EXPENDITURE COMPARISON REPORT June, 2015 (FM 9, FY 2015) 7. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT June, 2015 (FM 9, FY 2015) 7. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION June, 2015 (FM 9, FY 2015) 19 Item # 7 A OAKLAND COUNTY PARKS AND RECREATION COMMISSIOt REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT FM 9 FY 2015 (FOR MONTH ENDING 6130/15) 2015 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,702,000.00 $11,833,996.78 ($131,996.78) 101.1% Other 265,525.00 178,994.14 86,530.86 67.4% GLEN OAKS GOLF COURSE 812,000.00 441,028.78 370,971.22 54.3% LYON OAKS GOLF COURSE 1,219,500.00 702,303.50 517,196.50 57.6% RED OAKS GOLF COURSE 336,700.00 185,072.07 151,627.93 55.0% SPRINGFIELD OAKS GOLF COURSE 681,654.00 411,057.11 270,596.89 60.3% WHITE LAKE OAKS GOLF COURSE 764,128.00 441.318.71 322,809.29 57.8% ADDISON OAKS CONFERENCE CENTER 130,000.00 89,565.67 40,434.33 68.9% GLEN OAKS CONFERENCE CENTER 200,000.00 120,654.80 79,345.20 60.3% GROVELAND OAKS CONCESSIONS 91,500.00 15,266.06 76,233.94 16.7% LYON OAKS CONFERENCE CENTER 110,000.00 61,017,37 48,982.63 55.5% RED OAKS WATERPARK CONCESSIONS 225,500.00 26,288.31 199,211.69 11.7% SPRINGFIELD OAKS CONCESSION 12,000.00 0.00 12,000.00 0.01k WATERFORD OAKS WATERPARK CONCESSIONS 140,500.00 19,992.95 120,507.05 14.2% WHITE LAKE OAKS CONFERENCE CENTER 55,000.00 39,870.55 15,129.45 72.5% OAKLAND COUNTY MARKET 195,200.00 104,152.09 91,047.91 53.4% ADDISON OAKS PARK 542,516.00 344,001.33 198,514 67 63.4% GROVELAND OAKS PARK 778,150.00 368,332.76 409,817.24 47.3% HIGHLAND OAKS PARK 9,930.00 5,643.00 4,287.00 56.8% INDEPENDENCE OAKS PARK 349,028.00 198,228.26 150,799.74 56.8% LYON OAKS PARK 165,000.00 76,883.00 88,117.00 46.6% ORION OAKS PARK 167,000.00 127,636.00 39,364.00 76.4% RED OAKS DOG PARK 47,000.00 32,687.00 14,313.00 69.5% RED OAKS PARK 12,000.00 51,298.60 (39,298.60) 427.5% ROSE OAKS PARK 3,000.00 1,910.00 1,090.00 63.7% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 112,375.00 139,405.40 (27,030.40) 124.1 % WATERFORD OAKS ACTIVITY CENTER/PARK 77,405.00 65,539.93 11,865.07 84.7% RECREATION PROGRAMS & SERVICES 277,000.00 223,131.33 53,868.67 80.6% CATALPA OAKS PARK 8,000.00 8,880.00 (880.00) 111.0% RED OAKS WATERPARK 1,052,650.00 181,807.01 870,842.99 17.3% WATERFORD OAKS BMX 17,500.00 4,614.00 12,886.00 26.4 % WATERFORD OAKS WATERPARK 647,900.00 102,640.00 545,260.00 15.8 % CAPITAL IMPROVEMENT 4,353,771.00 0.00 4,353,771.00 0.0% TOTAL REVENUE $25,561,432.00 $16,603,216.51 $8,958,215.49 65.0% EXPENDITURE ADMINISTRATIVE SERVICES $6,030,202.00 $4,328,432.60 $1,701,769.40 71.8% FISCAL SERVICES ADMINISTRATION 105,252.00 98.490.50 6,761.50 N/A FISCAL SERVICES PARKS & REC 211,239.00 183,423.66 27,815.34 N/A GLEN OAKS GOLF COURSE 981,057.00 508,481.74 472,575.26 51.8% LYON OAKS GOLF COURSE 1,452,192.00 864,271.65 587,920.35 59.5% RED OAKS GOLF COURSE 739,332.00 363,903.88 355,428.12 51.9% SPRINGFIELD OAKS GOLF COURSE 790,115.00 501,835.12 288,279.88 63.5% WHITE LAKE OAKS GOLF COURSE 874,781.00 497,309.60 377,471.40 56.8% ADDISON OAKS CONFERENCE CENTER 200,630.00 162,013.49 38,616.51 80.8 % GLEN OAKS CONFERENCE CENTER 147,808.00 191,833.50 (44,025.50) 129.8% GROVELAND OAKS CONCESSIONS 105,425.00 50,618.10 54,806.90 48.0% LYON OAKS CONFERENCE CENTER 200,411.00 175,703.30 24,707.70 87.7 % RED OAKS WATERPARK CONCESSIONS 210,700.00 49,134.87 161,565.13 23.3% SPRINGFIELD OAKS CONCESSION 26,181.00 26,455.36 (274.36) 101.0% WATERFORD OAKS WATERPARK CONCESSIONS 159,175.00 41,389.21 117,785.79 26.0% WHITE LAKE OAKS CONFERENCE CENTER 169,111.00 117,281.75 51,829.25 69.4% OAKLAND COUNTY MARKET 229,467.00 89,174.85 140,292.15 38.9% ADDISON OAKS PARK 1,570,829.00 1,036,000.38 534,828.62 66.0% GROVELAND OAKS PARK 1,444,023.00 736,001.19 708,021.81 51.0% HIGHLAND OAKS PARK 54,771.00 40,400.18 14,370.82 73.8 % INDEPENDENCE OAKS PARK 1,218,540.00 803,544.42 414,995.58 65.9 % LYON OAKS PARK 339,359.00 243,965.07 95,373.93 71.9% ORION OAKS PARK 211,060.00 125,287.87 85,772.13 59.4% RED OAKS DOG PARK 69,282.00 59,612.45 9,669.55 66.0% RED OAKS PARK 156,017.00 96,318.72 59,698,28 61.7% ROSE OAKS PARK 53,133.00 44,986.98 8,146.02 84.7 % SPRINGFIELD OAKS ACTIVITY CENTER/PARK 417,666.00 432,033.03 (14,367.03) 103.4% WATERFORD OAKS ACTIVITY CENTER/PARK 784,573.00 672,031.27 112,541.73 85.7 % RECREATION PROGRAMS & SERVICES 1,372,164.00 1,048,514.73 323,649.27 76.4% CATALPA OAKS PARK 106,445.00 88,890.64 17,554.36 83.5% RED OAKS WATERPARK 1,571,847.00 896,427.21 673,419.79 57.2 % WATERFORD OAKS BMX 75,108.00 25,457.17 49,650.83 33.9% WATERFORD OAKS WATERPARK 1,091,987.00 476,608.43 615,378.57 43.6% FACILITIES & MAINTENANCE 2,291,550.00 921,799.51 1,369,750.49 40.2% INTERNAL FUND CHARGES' 100,000.00 146,109.63 (46,109.63) N/A TOTAL EXPENDITURE $25,561,432.00 $16,165,762.06 $9,395,669.94 63.2% REVENUE OVER/(UNDER) EXPENDITURE $0.00 437,454.45 (7,207,546.57) 2015 2014 2013 2012 ACTUAL REVENUE TO DATE: 65.0% 63.2% 69.5% 81.5% BUDGETBALANCE: 35.0% 36.8% 30.5% 18.5% ACTUAL EXPENDITURE TO DATE: 63.2% 57.4% 61.8% 58.2% BUDGETBALANCE: 36.8% 42.6% 38.2% 41.8% 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT, 20 Item # 7 B OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENDITURE COMPARISON REPORT FM 9 FY 2015 (FOR MONTH ENDING 6/30/15) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENDITURE (UNDER) EXP. ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $12,012,990.92 $4,328,432.60 $7,684,558.32 FISCAL SERVICES ADMINISTRATION 0.00 98,490.50 (98,490.50) FISCAL SERVICES PARKS & REC 0.00 183,423.66 (183,423.66) ADMINISTRATIVE SERVICES SUB -TOTAL 12,012,990.92 4,610,346.76 7,402,644.16 GOLF: GLEN OAKS GOLF COURSE 441,028.78 508,481.74 (67,452.96) LYON OAKS GOLF COURSE 702,303.50 864,271.65 (161,968.15) RED OAKS GOLF COURSE 185,072.07 383,903.88 (198,831.81) SPRINGFIELD OAKS GOLF COURSE 411,057.11 501,835.12 (90,778.01) WHITE LAKE OAKS GOLF COURSE 441,318.71 497,309.60 (55,990.89) GOLF SUB -TOTAL 2,180,780.17 2,755,801.99 (575,021.82) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 89,565.67 162,013.49 (72,447.82) GLEN OAKS CONFERENCE CENTER 120,654.80 191,833.50 (71,178.70) GROVELAND OAKS CONCESSIONS 15,266.06 50,618.10 (35,352.04) LYON OAKS CONFERENCE CENTER 61,017.37 175,703.30 (114,685.93) RED OAKS WATERPARK CONCESSIONS 26,288.31 49,134.87 (22,846.56) SPRINGFIELD OAKS CONCESSION 0.00 26,455.36 (26,455.36) WATERFORD OAKS WATERPARK CONCESSIONS 19,992.95 41,389.21 (21,396.26) WHITE LAKE OAKS CONFERENCE CENTER 39,870.55 117,281.75 (77,411.20) FOOD SERVICE SUB -TOTAL 372,655.71 814,429.58 (441,773.87) COUNTY MARKET: OAKLAND COUNTY MARKET 104,152.09 89,174.85 14,977.24 COUNTY MARKET SUB -TOTAL 104,152.09 89,174.85 14,977.24 PARKS: ADDISON OAKS PARK 344,001.33 1,036,000.38 (691,999.05) GROVELAND OAKS PARK 368,332.76 736,001.19 (367,668.43) HIGHLAND OAKS PARK 5,643.00 40,400.18 (34,757.18) INDEPENDENCE OAKS PARK 198,228.26 803,544.42 (605,316.16) LYON OAKS PARK 76,883.00 243,985.07 (167,102.07) ORION OAKS PARK 127,636.00 125,287.87 2,348.13 RED OAKS DOG PARK 32,687.00 59,612.45 (26,925.45) RED OAKS PARK 51,298.60 96,318.72 (45,020.12) ROSE OAKS PARK 1,910.00 44,986.98 (43,076.98) SPRINGFIELD OAKS ACTIVITY CENTER/PARK 139,405.40 432,033.03 (292,627.63) WATERFORD OAKS ACTIVITY CENTER/PARK 65,539.93 672,031.27 (606,491.34) PARKS SUB -TOTAL 1,411,565.28 4,290,201.56 (2,878,636.28) RECREATION: RECREATION PROGRAMS & SERVICES 223,131.33 1,048,514.73 (825,383.40) CATALPA OAKS PARK 8,880.00 88,890.64 (80,010.64) RED OAKS WATERPARK 181,807.01 898,427.21 (716,620.20) WATERFORD OAKS BMX 4,614.00 25,457.17 (20,843.17) WATERFORD OAKS WATERPARK 102,640.00 476,608.43 (373,968.43) RECREATION SUB -TOTAL 521,072.34 2,537,898.18 (2,435,258.18) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 921,799.51 (921,799.51) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 921,799.51 (921:799.51) CAPITAL IMPROVEMENT 0.00 0.00 0.00 INTERNAL FUND CHARGES' 0.00 146,109.63 (146,109.63) TOTAL $16,603,216.51 $16,165,762.06 $437,454.45 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log onto www.oakciov.com/mcitbud/fiscal/Paqes/info pub/parks.asp) 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 21 Item # 7 C REVENUES:, 5-YEAR AVERAGE REVENUE Percentage of Total FY2015 Amended Budget/Alottment FY2015 Planned Use of Fund Balance FY 2015 Amended Budget FY 2015 Actuals Ave. Monthly Revenue over/(Under) EXPENSES: 5-YEAR AVERAGE EXPENSE Percentage of Total I FY2015 Amended Budget/Alottment IIlV FY2015Actuals Avg. Monthly Expenses (Over)/Under (Total Avg Monthly Favorability/(Unfavorabi(ity) Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2015 Actuals with 5-Year Average Actuals) As of June 30, 2015 FY2015 Amended October November I December . January I February. March I April I, May I June - July I August I September YEARTO DATE 5265, $14ggi -„ (1 .51,55}r5} _ `j'TlR $5,46 2� $3 ��$�4(3 4. g „ _. _52,359 i � iQ S1,272,5.9602% j $1,1.6.7,743 _ SAS% _$_114_40`334 ii.7b { $1,949,794J 8,61% $1,411,2101 6.57%I $ 21,290.361 1 $263,452I $146,5331 $1,537,0071 $5,326,558 $3,168,580I $2,328,14 $1,260,706 $1,156,825 $1,426,1671 $1,832,4991 $1,398,015 $ 4.271.071 $ 25,561,432 I $339,926 $17%777 I $945,426 I $5,818,1341 5z,980,zi[ $2,047,5641 $1,462,933 $1,402,650 $1,0.27,60', 8 $76A6l44 _ $32,2,, .,,.. ....... $491,575 ., lI ...,.._.,_._ � ($280,579) $202,2271 —..... $245,825. $737 51,309,466 $1,2A6``494 $1,558,686I $1,263,149 51,201,294J _ $1,667,109� $1,442,462 $1,982`75 $2,463,1281 $2,356,964� $2,169,587 6.20% 5.90% 7.38%1 5.98%! 5.69%1 7.89%1 6.83%1 9.3�%( _ 11.66Sfi1 11.16%I 10.27° $ 25,561,432 $1,584,3071 $1,508,094 $1,885,806 $1,528,245) $1,453,4091 $2,016,994 $1,745,190 $2,398,8781 $2,980,064I $2,851,618 $2,624,917 $1,508,5781 $1,306,741 $1,628,070 $1,488,5091 $1,319,787I $1,838,237 $1,744,989 $2,096,823 $3,234027I $75,728 $201,353 $257,736 $39,7371-_- $133,622 _ .., $178,7471 $2021. __5302,055 ($253,963)1 1 $152,1961 $233,59711 ($333,846) $531,31�1 - - ($54,749)1 ($101,833)1 $202,4291 $547,879 ($253,226)1 Actual Revenue Over/(Under) Expenses ($1,368,658)I ($1,127,964)1 ($682,645)I $4,329,6251 $1,660,4221 $209,3271 ($282,056)1 ($694,174)1F$%W,42931 SDI SDI Unrestricted Net Position: 9/30/3.4 $25,830,676,27 $ 22.906.562 $ 27,837,166 $ 24,790,422 $1,458,8161 1 6.79%1 I $1,445,176 $21,29D,361 $16,603,217 ($11,454) $2,466,316I 11.67%I $2,983,9201 $16,165,762 $935,215 I - $923,7601 $01 S437,4S41 22 Parks and Recreation Commission Item # 7 D ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 28, 2015) New Projects are Highlighted Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000001959 ACC Energy Management Upgrade 5/28/2014 6/30/2015 $17,500.00 $19,495.77 ($1,995.77) 111.40% 100000002084 ACC Kitchen Storage Facility 10/30/2014 6/30/2015 $30,256.43 $4,973.91 $25,282.52 16.44% 100000002115 ACC Water Heater Replacement 1/20/2015 1/20/2015 $14,600.00 $0.00 $14,600.00 0.00% ., b,,, ,v. e„.. ^. .. ,t 1000000p2195,.., f ;. f, ,.'Y .. t + ,,. ADD,AdamsrLake$each ADAy;,, 7/29/2U15 t ;r,.,; £; F $5250,00.00 ,"�' . } . r4, yd �4` i $U 00 7h.�tS. ;U`,t V 1 ct,` '( $125,OOb00 Y'j}t U}.1`�£ `,� , f ,,.. ,, , ,., , ;f,,..., .• , ;, , , ..7/29/Z015 ; , t,f},.> .f., ;£, ';,,0,00%' 100000002145 ADD Beach Conc Roofing 2/23/2015 6/30/2015 $20,000.00 $655.05 $19,344.95 3.28% 100000001997 ADD Beach Front Pavillion Roof 8/5/2014 1/31/2015 $20,000.00 $14,588.72 $5,411.28 72.94% 100000001963 ADD Boat Launch Accessible 5/28/2014 2/28/2015 $55,000.00 $255.00 $54,745.00 0.46% 100000001845 ADD Campground Pull Thru Sites 9/12/2013 7/8/2015 $248,167.00 $232,065.49 $16,101.51 93.51% 100000001982 ADD Fishing Docks 7/11/2014 2/28/2015 $60,000.00 $1,522.07 $58,477.93 2.54% 100000002095 ADD Fuel Tank Replacement 11/6/2014 11/6/2014 $65,000.00 $0.00 $65,000.00 0.00% 100000002117 ADD Maint Bldg Boiler Replace 1/20/2015 1/20/2015 $10,200.00 $0.00 $10,200.00 0.00% 100000002023 ADD Maintenance Yard Paving 9/23/2014 6/24/2015 $15,000.00 $9,612.50 $5,387.50 64.08% 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 7/22/2015 $417,524.00 $331,537.37 $85,986.63 79.41% 100000002146 ADD Sec C Restroom Roofing 2/23/2015 6/30/2015 $10,000.00 $655.05 $9,344.95 6.55% 100000001968 ADM Energy Mgt Upgrade 6/2/2014 3/6/2015 $13,750.00 $9,905.40 $3,844.60 72.04% 100000002018 CAT Energy Management Upgrade 9/23/2014 7/1/2015 $13,900.00 $8,433.00 $5,467.00 60.67% 100000001970 GLC Energy Mgt Upgrade 6/2/2014 7/1/2015 $19,500.00 $13,066.20 $6,433.80 67.01% 100000001962 GLC Parking Lot Imp Design 5/28/2014 3/19/2015 $27,500.00 $14,916.83 $12,583.17 54.24% 100000001750 GLG Bridge Replacement #13 12/3/2012 5/31/2015 $232,907.00 $213,418.80 $19,488.20 91.63% 100000001914 GLG Irrigation System Repl Des 2/11/2014 7/8/2015 $108,125.00 $83,834.23 $24,290.77 77.53% 100000001971 GLG Parking Lot Imp Design 6/2/2014 3/19/2015 $27,500.00 $14,916.82 $12,583.18 54.24% 100000002147 GRC Beach Conc Roofing 2/23/2015 6/30/2015 $31,000.00 $655.05 $30,344.95 2.11% 100000002086 GRC Concession Remodeling 10/30/2014 7/28/2015 $114,595.00 $61,285.70 $53,309.30 53.48% 100000002024 GRV Asphalt Safety Path 9/23/2014 6/19/2015 $90,000.00 $89,920.06 $79.94 99.91% 100000001927 GRV Campground Utility Imp Des 3/7/2014 7/24/2015 $1,549,641.00 $953,971.67 $595,669.33 61.56% 100000002148 GRV Sec A Restroom Roofing 2/23/2015 6/30/2015 $11,000.00 $655.06 $10,344.94 5.96% 100000002171 IND Beach Retaining Wall Repl 4/15/2015 7/21/2015 $30,000.00 $13,853.12 $16,146.88 46.18% 23 Parks and Recreation Commission Item # 7 D ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 28, 2015) New Projects are Highlighted Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000002116 IND Boat House Boiler Replace 1/20/2015 5/14/2015 $12,000.00 $10,162.71 $1,837.29 84.69% 100000002113 IND Boat Launch 1/16/2015 1/16/2015 $60,000.00 $0.00 $60,000.00 0.00% 1000000292 INDBo`athouseADA,e, :..;..�::..�'� 7/29/201 }";:`, ..'�`J 7/29/2015 , .°$8OOOAO =, �, ;;,;$000 ;' { �r;Y$$00000 - 000' -. 100000001969 IND Energy Mgt Upgrade 6/2/2014 7/1/2015 $14,250.00 $9,746.10 $4,503.90 68.39% vo .. H•d.,n 215 920.IND 00 00. 0 ,29 100000002118 IND Maint Bldg Tube Heater 1/20/2015 5/14/2015 $8,800.00 $5,602.10 $3,197.90 63.66% 100000002180 IND Twin Chimneys ADA Improve 5/26/2015 7/28/2015 $25,000.00 $10,168.75 $14,831.25 40.68% 100000001891 Upper Bush BdwlkTrlPhsll 11/15/2013 11/24/2014 $150,000.00 $34,114.45 $115,885.55 22 74% 100000002194! ;.z„ JIND IND,U per,B' shman;ADA p 7/29/2015 ,{.. 7/29/2015 �, ;.. $48;000AO $0 00$48,000.00 } = 0 00 100000001966 IIND Wood Burning Unit 5/29/2014 4/30/2015 $65,500.00 $65,059.89 $440.11 99.33% 100000001998 JLYG Pumphouse Roofing 8/5/2014 7/21/2015 $15,000.00 $10,513.69 $4,486.31 70.09% 100000000983 LYP West Norton Drain Bridge 1/2/2007 7/21/2015 $40,000.00 $53,240.44 ($13,240.44) 133.10% 100000002008 TORN Dog Park Concrete Sidewalk 8/22/2014 6/30/2015 $5,238.00 $0.00 $5,238.00 0.00% 100000001499 IRDD Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $20,982.52 $49,017.48 29.98% 100000001498 RDG Stormwater Reclaimation 4/28/2011 1/24/2014 $70,000.00 $19,818.59 $50,181.41 28.31% 100000002019 RDP Energy Management Upgrade 9/23/2014 7/1/2015 $14,450.00 $7,740.00 $6,710.00 53.56% 100000001961 RDP Parking Lot Exp Design 5/28/2014 5/19/2015 $50,000.00 $35,681.50 $14,318.50 71.36% 100000002022 RSE Boardwalk North Connector 9/23/2014 6/30/2015 $160,000.00 $114,052.51 $45,947.49 71.28% 100000002087 RWC Concession Remodeling 10/30/2014 7/23/2015 $97,290.00 $52,439.94 $44,850.06 53.90% 100000001957 RWP Entrance Shade Structure 5/28/2014 3/31/2015 $48,859.42 $216.45 $48,642.97 0.44% 100000002163 IRWP Ornamental Cable Bridge 3/26/2015 3/26/2015 $19,225.00 $0.00 $19,225.00 0.00% 100000002164 RWP Ornamental Cable Fence 3/26/2015 3/26/2015 $22,850.00 $0.00 $22,850.00 0.00% 100000001958 RWP Shade Struct Kiddie Area 5/28/2014 6/9/2015 $80,209.80 $1,269.00 $78,940.80 1.58% 100000002144 SAC Davis House Roofing 2/23/2015 2/23/2015 $20,000.00 $0.00 $20,000.00 0.00% 100000001965 SAC Horse Barn Bldg K Design 5/28/2014 2/5/2015 $20,000.00 $16,046.45 $3,953.55 80.23% 100000002170 SAC Water Tower Restoration 4/15/2015 7/8/2015 $20,000.00 $3,893.06 $16,106.94 19.47% 100000002085 SPC Concession Remodeling 10/30/2014 10/31/2014 $20,000.00 $1,126.00 $18,874.00 5.63% P Project ID Description 100000001999 SPC Concession Roofing 100000001916 SPG Irrigation Sys Repl Des 100000001938 WCM LED Entrance Sign 100000002020 WLC Energy Management Upgrade 100000002153 WLC S Parking Lot Repaving 100000001915 WLG Irrigation Sys Repl Des 100000002154 WLG S Parking Lot Repaving 100000001756 WTR Dog Park Site Work 100000002017 WTR Energy Management Upgrade 100000002013 WTR Expanded Maintenance Yard 100000002161 WTR Overhead Door 100000002080 WWC Concession Remodeling Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 28, 2015) New Projects are Highlighted Start Date Last Transaction Date Budget Expenses to Date Remaining Budget 8/5/2014 5/29/2015 $65,000.00 $53,319.12 $11,680.88 2/11/2014 1/31/2015 $116,869.00 $86,264.78 $30,604.22 3/24/2014 7/10/2015 $40,000.00 $37,355.80 $2,644.20 9/23/2014 7/2/2015 $18,200.00 $10,260.00 $7,940.00 2/23/2015 6/30/2015 $40,000.00 $1,651.93 $38,348.07 2/11/2014 7/28/2015 $179,720.00 $148,950.22 $30,769.78 2/23/2015 6/30/2015 $40,000.00 $1,651.97 $38,348.03 12/3/2012 3/15/2013 $30,000.00 $4,597.00 $25,403.00 9/23/2014 7/2/2015 $13,850.00 $6,902.10 $6,947.90 8/28/2014 8/28/2014 $15,000.00 $0.00 $15,000.00 3/24/2015 3/24/2015 $8,000.00 $0.00 $8,000.00 10/21/2014 6/30/2015 $104,099.00 $63,138.64 $40,960.36 $5,238,075.65 $2,980,158.58 $2,257,917.07 Item # 7 D Percentage Completion 82.03 % 73.81% 93.39% 56.37% 4.13% 82.88% 4.13% 15.32% 49.83% 0.00% 0.00% 60.65 % 25 Project ID I Description Illustrative Net Position - Unrestricted Operating Reserve FY2015 Capital Equipment Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 28, 2015) New Projects are Highlighted i Start Date I Last Transaction Date Budget Expenses to Date FY2015 Planned Use of Balance: Depreciation $ 3,408,400 Operating Subsidy $ 862,671 Total Planned Use of Fund Balance Active CIP Projects - Budget Capital Reserve/Amount Available for Capital Improvement and Capital Equipment Projects Closed in FY2015 Actual 100000002094 ACC Architectural Improvements $ 65,332 100000002096 ACC Entrance Drive Replacement $ 92,245 100000001826 ACC Interior Renovations $ 571,917 100000001881 ACC Roof Replacement $ 657,232 100000002007 ADD Asphalt Trail $ 38,216 100000002009 ADD Concrete Sidewalks $ 18,210 100000001807 GLC HVAC Replacement $ 263,445 100000001825 GLC Interior Renovations $ 463,681 100000001847 GLG Irrigation Pond Dredging $ 292,839 100000002012 GRV Play Lot Concession $ 247,451 100000001751 GRV Restroom/Shower Section C $ 590,190 100000001967 GRV Roadway Putt Putt Light $ 19,311 Remaining Budget Unrestricted Net Position $ 5,750,000 $ 647,881 $ 4,271,071 $ 5,238,076 $ 3,349,513 Item # 7 D Percentage Completion 26 Project ID I Description 100000001332 HGH Boardwalks -Docks -Overlooks 100000001752 HGH Parking Lot - Central 100000001331 HGH Trail Development -Phase 1 100000002011 IND Play Lot Twin Chimneys 100000002005 LYC Sidewalk Replacement 100000002021 LYG Boardwalk Replacement 100000001335 LYP Boardwalks -Docks -Overlooks 100000001753 LYP Pavilion Small Dog Park 100000000867 ORN Pavilion -Dog Park 100000002129 RDG Golf Netting 100000002025 RDP Removable Raised Flooring 100000001115 RSE Boardwalks -Docks -Overlooks 100000001114 RSE Trail Development 100000001336 RWP Connector Trails 100000001819 SAC Ellis Barn Improvements 100000002114 SPG Rental House Furnace 100000002130 WLG Golf Netting 100000002162 WTR Playground Railing Total Projects Closed in FY2015 Total Net Position - Unrestricted as of June 30,2015 (Unaudited) Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 28, 2015) New Projects are Highlighted Start Date I Last Transaction Date I Budget I Expenses to Date I Remaining Budget $ 49,926 $ 182,165 $ 135,206 $ 36,012 $ 16,308 $ 23,984 $ 76,850 $ 28,254 $ 251,463 $ 14,993 $ 41,210 $ 231,921 $ 130,309 $ 362,987 $ 591,988 $ 8,352 $ 7,496 $ 24,389 $ 5,533,882 $ 24,790,422 Item # 7 D Percentage Completion 27 Item ## 7 E Commission Approval Schedule for Capital and Maintenance Projects (REVISED June 25, 2015 - Pending and Subject to change) • August, 2015 o ADA Transition Program —Scope Change (General Approval) • September, 2015 T `r o Independence Oaks — Safety Path — Interlocal Agreement (General Approval),, o Groveland/Waterford/Red Oaks —Concessions Phase I (Change Order) o Lyon Oaks —West Norton Drain Bridge (Change Order) o Groveland Oaks —Campground Utility Improvement (Change Order) o Red Oaks Water Park — Wave Equipment ($325,000)(Construction Approval) • October, 2015 o Independence Oaks —Twin Chimneys Universally Accessible Improvements (Conceptual Approval) • November, 2015- s a, o Addison Oaks— Maintenance Yard`Lmprovements (Construction Approval) i 28 Item #7F Oakland County Parks and Recreation Commission Maintenance Projects under $100,000 BUDGET TO ACTUAL EXPENSE REPORT (as of July 27, 2015) Cost Budget = Expended Variance Title `AmountP (Budget - Center Amount Expended) ACC Stucco Repair $ 20,000 $ 18,998 $ 1,002 ADM Pavement Maintenance Program* $ 150,000 $ 77,693 $ 72,307 ADM Carpet/Flooring Management Program* $ 150,000 $ 36,173 $ 113,827 ADM Interior/Exterior Painting Program* $ 120,000 $ 110,654 $ 9,346 ADM Window/Door Replacement Program* $ 120,000 $ 157,756 $ (37,756) ADM Tree Planting Program* $ 125,000 $ 19,600 $ 105,400 ADM Natural Resource Program* $ 335,000 $ 85,320 $ 249,680 ADM ADA Transition Program* $ 350,000 $ 3,498 $ 346,502 ADM Electronic Entry Gates - Park -wide study/design $ 30,000 $ 30,000 ADM Dog Park Development - Design $ 27,500 $ 27,500 GLG Exterior Stone Repair $ 10,000 $ 10,000 RWP Operational Signage $ 20,000 $ 20,000 RWP Wave Pool -Structural Assessment/Repair $ 25,000 $ 25,000 Totals $ 1,482,500 $ 509,692 $ 972,808 * Note: Program amount is listed over $100,000, however this covers multiple project locations. 8/3/2015 29 l _11W_%q,IPMOA011I1�_1;1►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: August 3, 2015 Subject: FY2015 3rd Quarter Facilities Maintenance Budget Amendment INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 G ADMINISTRATION Beginning in FY2014, operating budgets for park -wide Building and Grounds Maintenance projects are budgeted in the Facilities and Maintenance cost center, Once operating maintenance project expenses are incurred for a specific park, a budget amendment is to be made on a quarterly basis. Based on FY2015 activity from April 1 through June 30, the following FY2015 budget amendment is recommended: Tost Center Program Account lAmount ACC 5060417 160044 730198 $35,201i ACC 5060417 160044 730814 $1,292 iADD—_5060715 160070 _ 730198 $32,192 ;ADD 5060715 160070 730814 $16,008 IGLC 5060427 160044 730198 $393 G LG r 5060327 — 160010 .3 _.-..._._ _- 730198 $16,600j 'GLG 5060327 160010_— 730814 $2 067 11GRV 50607201 1600701 730198 $15,200 GRV 15060720} 1600701 730814 $3,201 HGH 50607651 1600701 730814 $4,121i IN D 5060725 1600701 730814 $16,1791 LYP 5060755 160070 730814 ORN 5060724 160070� 730814 $19 4631 RDG 5060328 160010 730814 $7,1201 RDP 5060751 160070 730198 $12,736 RSE 5060760 160070 730814 $10,718 ,RW P 5060831160210 730198 $57,555� 'RW P— 5060831 160210 730814 $21,9476 `.SAC 50607321 160070730198� $15,8081 !SAC 50607321 160070( 730814 $61 8971 — - -- -- - SPG 5060330 160010j 730198 $15 2001 SPG 50603301 1600101 730814i $10,206? W LG f 5060326 160010' 730198 $15,135: W LG 5060326' 160010' 7308141 $2,954: IW TR E 5060735i 1600- - 730198, $9,970 W TR I 50607351 160070; 7308141 $11,7541 FM 1 50609101 1604301 7301981-$424,235E W MOTION Move to approve the FY2015 3rd Quarter Facilities Maintenance Transfer to the cost centers specified above. 1C@h1G1.1�G1►I�l�l�1�/Nlr1 1 i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: August 3, 2015 Subject: FY2015 3rd Quarter "Green Fund" Budget Amendment INTRODUCTION AND HISTORY AGENDA ITEM NO.7 H ADMINISTRATION Recommended by Chief Tom Hughes, the following funds are to be transferred from operating contingency to cost centers incurring "Green Fund" related expenses. Cost Cpntpr _ Program j Account j FY2015 Amendment 1 SPG ' 5060330 1600101 730814'Ground Mainrtenance ;FM 5060910 160430 750154 Expendable Equipment _PUB 5060666 160666 730359 Contingency_______ �) $ (10,001)i $o I MOTION Move to approve the transfer of $10,001 from Operating Contingency to Facilities Maintenance and Springfield Oaks Golf Course for "Green Fund" related expenses. 31 Greenfund Transfer FY2015 Greenfund Transfer 29-1un-15 crzon-�, Transfer to Budget Center JGfOsAfuilcF Total Transferred SPG 15060330-730814 $6,761.85 FM 5060910-750154 $3,239.00 Transfer From GREENFUND Total $10,000.85 � 7 Requested by:�� Q A Approved by: 1' v $10,000.85 Date: 64) i I c Date: 6, (Z7//r 12cLS v ) e. �n r l }lc�e Vic ' Gt Item # 7 H 32 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 AGENDA ITEM NO. 7 1 ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: August 3, 2015 Subject: FY2015 3rd Quarter Budget Amendment Expensing of CIP# 2008 - Orion Oaks Dog Park Concrete Sidewalk INTRODUCTION AND HISTORY Capital Improvement Project #2008 Orion Oaks Dog Park Concrete Sidewalk was recently completed at a final cost of $4,968 which is below the $5,000 threshold for capitalizing the asset. Therefore, it is recommended to transfer funds from the operating Contingency account to Orion Oaks Park to cover the cost of the expense, as shown in the FY2015 Budget amendment below. This amendment will be part of the Fiscal Services 3rd Quarter Financial Forecast amendment. Cost Center 1Prograrn .Account jAmount O R N 50607241 1600701 730198 Maintenance $ 4,968 PUB 50606661 1606661 730359 Contingency ; $ (4,968) 0 MOTION Move to approve the FY2015 Budget Amendment expensing of CIP#2008 ORN Dog Park Concrete Sidewalk in the amount of $4,968. 33 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 AGENDA ITEM NO. 7 J ADMINISTRATION - BUSINESS OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief of Business Operations Submitted: August 3, 2015 Subject: FY 2015 3rd Quarter OCPR Purchasing Activity Report INTRODUCTION AND HISTORY In 2008 as part of the Strategic Master Plan the Commission requested regular updates from the staff about the purchasing activity for the last quarter. Today staff will present a quarterly status update on the Purchasing Activity from the 3Id quarter of Fiscal Year 2015 for the Parks and Recreation Department ATTACHMENTS - 3`d Quarter Fiscal Year 2015 OCPR Purchasing Activity Report (April 1 — June 30, 2015) STAFF RECOMMENDATION Move to receive and file FY 2015 3rd Quarter OCPR Purchasing Activity Report. 34 Oakland County Parks and Recreation Item # 7 J FY 2015 3rd Quarter Purchasing Activity Report (April 9 - June 30, 2015) 5060101 Awarded Vendor c Parks d u ?? u -E 7. Estimated o 3 O EE Contract (NTE) Contract Finalized w m Description 9 d an d „ c Notto Exceed Usage Amount Notes m w o' Name City 3 Amounts of Multi (Yes or No) m m w ¢ O a Department p a a' Contracts 03/31/15 3288 3/31 Portable Toilet Rental and Service Metro Environmental Walled Lake MI I 4409 ( $90,000.00 I AJK Yes 03/06/15 3281 4/3 Golf Cart Batteries Start All Southfield 104/03/15 MI 04/06/15 4410 I $50,000.00 I AJK Yes 02/17/15 3263 3/10 Fryer Oil Recycling I Evergreen Grease Service Adrian MI 104/06/15 4411 I I $1.00 Vendor Pays $0.07 commission per I AJK Yes pound of food grease 02/19/15 3266 3/5 Parks Concession Food Supply Gordon Food Service Grand Rapids MI 04/07/15 4413 I $150,000.00 I AJK Yes 02/20/15 3268A 3/12 Outdoor Power Equipment and Supply Munn Tractor Auburn Hills MI 104/01/15 4400 S150,000.00 AJK Yes 02/20/15 3268B I 3/12 Outdoor Power Equipment and Supply Spartan Distributors Auburn Hills MI 104/01/15 4407 $150.000.00 AJK Yes 02/20/15 I 3268C I 3112 Outdoor Power Equipment and Supply ( Textron/Jacobsen Grand Rapids MI 104/01/15 4421 S150,000.00 AJK Yes 02/20/15 3268D ( 3/12 Outdoor Power Equipment and Supply ( Weingartz Farmington Hills MI 04101/15 4412 $150,000.00 AJK Yes 03/16/15 3289 I 4/1 lI Golf Carts 2015 I Midwesst Golf and Turf Commerce Twp. ( MI 04/16/15 243913 $ 31,000.Q1 AJK Yes I 03/23/15 3297 I 4/9 !!! Soccer Goals I DH Athletics Mankato I MN 04/21/15 244137 $ 5,520.30 AJK Yes 03/09/15 3285 I 3/26 Parks Waste Disposal Advanced Disposal Northville I MI 04/27/15 4433 I $30,000.00 AJK Yes 03/23/15 I 003298A 4/9 Landscape Services Annual Contract FJ Lafontaine and Sons Farmington Hills I MI 04/28/15 4435 I $150,000.00 AJK Yes 03/23/15 003298B 419 Landscape Services Annual Contract Inland Lakes Landscaping Corp, Pontiac MI 04/28/15 4436 I $150,000.00 AJK Yes 04/06/15 3312 I 4/23 Pool Pump Repairs I North End Electric I Royal Oak I MI 04/28/15 4437 I $90,000.00 AJK Yes 08/08/14 3054 I 8/211 Parks Exclusive Pouring Rights Pepsi Plano I TX 04/28/15 4439 ( $500,000.00 AJK Yes 04/13/15 3321 I 4/27 Conveyor Skirts Van Stone Conveyor LaVeme CA 05/04/15 244768 $ 5,680.38I AJK Yes 05/01/15 I 3337 5/5 Heat Exchnagers OPAquatics I Strongsville OH 05/06/15 245531 $ 6,375.30I AJK Yes 04/08/15 3316 4/22 Pool Tubes and Rafts Zebec ( Fairfield OH 05/06/15 4445 ( $20,000.00 Line #14 AJK Yes t 04/08/15 3316 4122 Pool Tubes and Rafts Cryogenic Plastics Kyle TX 05/06/15 244766 $ 1.420.00 Line #5 I AJK Yes 03/23/15 3299 5/29 Walk-in Cooler I Rite -Way Service I Keego Harbor MI 05/29/15 4464 $20,700.00 AJK Yes 04/24/15 f 3333 I 5/18 Rosetta Retaining Wall Materials Redi Wall Brighton MI 06/01/15 4465 $12,000.00 I AJK Yes 04/24/15 I 3331 I 517 I Parks Roofing 2015 Howell Construction Services I Howell MI 106/08/15 4474 I $75,537.00 I AJK Yes 35 l@L'1'►1AG1Jkq1D1kJ JN1�/ OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 AGENDA ITEM NO. 8 A ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations James C. Dunleavy, Chief of Parks Operations — North District Tom Hughes, Chief of Parks Operations — South District Submitted: August 5, 2015 Subject: Annual/Daily Motor Vehicle Permit Fee INTRODUCTION AND HISTORY The Oakland County Parks and Recreation Commission has established fees and charges to help offset the cost of maintaining high quality facilities. The Oakland County Parks motor vehicle entry pass gives patrons access to the following parks: Highland Oaks, Rose Oaks, Groveland Oaks, Independence Oaks, Orion Oaks, Addison Oaks, Lyon Oaks and Red Oaks. These fees are reviewed annually; following the review staff makes recommendations based on the cost of services and current competitor's fees. Over the past ten years, annual/daily motor vehicle revenues have generated approximately 2.5% of our overall budget. Staff has communicated with the Huron -Clinton Metroparks and will continue to look at future fee schedules. At this time they are proposing an increase for their 2016 Annual Pass from $30 to $35. ATTACHMENTS - Current and Recommended Fees for 2016 - Past Three Year Comparison of Daily and Annual Pass Revenues STAFF RECOMMENDATION Staff recommends increasing the current Resident Annual Motor Vehicle permit fees, Resident Senior Citizen/Adaptive/Active Military Annual Motor Vehicle fees, Regular (non-resident) and Senior Citizen/Adaptive/Active Military fees for 2016 as indicated below. Staff further recommends the addition of a Volume Group Discount for blocks of Annual Motor Vehicle passes. The increase in revenue will be approximately $144,042. This does not include potential revenue from proposed Volume Group Vehicle Permits. 36 Page 2 Type of Permit Daily Motor Vehicle Fees ALL Parks Resident Discount Regular Fee (Non -Resident) Sr. Citizen/Adaptive/Active Military Special Fireworks Fee Annual Motor Vehicle Permit ALL Parks Resident Discount Regular Fee (Non -Resident) Sr. Citizen/Adaptive/Active Military (Resident) Sr. Citizen/Adaptive/Active Military (Non -Resident) Parks Perks Pass Resident Second Vehicle Discount Non -Resident Second Vehicle Discount New Volume Group Vehicle Permit Quantity Proposed Fee 25-100 $30 101-250 $25 251-500 $20 Revenue Projected Projected Current Fees Proposed Fees Revenue Year -To -Date Revenue Increase in Revenue 2015 2016 2014 2015 2016 $ 5 /car/day $ 7 /car/day $174,556 $129,838 $244,378 $69,822 $10/car/day $12/car/day $58,932 $29,974 $70,718 $11,786 $4/car/day $6/car/day $13,459 $6,188 $20,189 $6,730 $10/car/day $12/car/day $22,218 $23,765 $27,108 $4,890 $30 $35 $249,141 $245,476 $290,665 $41,524 $46 $48 $9,168 $9,430 $9,567 $399 $22 $24 $38,337 $34,873 $41,822 $3,485 $30 $32 $2,610 $1,727 $2,784 $174 $54 $56 $140,605 $142,236 $145,813 $5,208 $20 $22 $240 $13,260 $264 $24 $36 $38 Total Estimated Revenue $709,266 $636,767 $853,308 $144,042 Total Estimated Increase in Revenue with Proposed Fees $144,042 f Daily Admission and Annual Vehicle Permits: OCPRC sells daily and annual vehicle permits for specific types of amenities to offset operational costs. Daily and annual pass fees can apply to Day Use Parks and Dog Parks. These fees fall on the bottom of the Cost Recovery Pyramid. Mostly Community Benefit at a target tier minimum of 5%. MOTION Move to approve an increase of the fee the OCPR Resident Annual Motor Vehicle permits of $5.00 for 2016; an increase of $2.00 for the Resident Senior Citizen/Adaptive/Active Military Annual Motor Vehicle, Regular (non-resident) and Senior Citizen/Adaptive/Active Military (non-resident) Annual Motor Vehicle permits for FY 2016; and adding a proposed Volume Group Discount for blocks of Annual Vehicle Passes as follows: 25-100 $30 each, 101-250 $25 each, and 251-500 $20 each. 37 OAKLAND COUNTY PARKS VEHICLE PERMIT FEES Resident Discount Regular Fee (Non -Resident) Sr. Citizen/Adaptive/Active Military Special Fireworks Fee Daily Motor Vehicle Fees ALL Parks Annual Motor Vehicle Permit ALL Parks Resident Discount Regular Fee (Non -Resident) Sr. Citizen/Adaptive/Active Military (Resident) Sr. Citizen/Adaptive/Active Military (Non -Resident) Parks Perks Pass $5/car/day $10/car/day $4/car/day $10/car/day $30 $46 $22 $30 $54 Resident Discount $ 7 /car/day Regular Fee (Non -Resident) $ 12/car/day Sr. Citizen/Adaptive/Active Military $ 6/car/day Special Fireworks Fee $12/car/day 2016 PROPOSED Annual Motor Vehicle Permit ALL Parks Resident Discount $35 Regular Fee (Non -Resident) $48 Sr. Citizen/Adaptive/Active Military (Resident) $24 Sr. Citizen/Adaptive/Active Military (Non -Resident) $32 Parks Perks Pass $56 Resident Second Vehicle Discount $32 Non -Resident Second Vehicle Discount $38 Volume Group Discount Vehicle Permit $30(25-100) $25 (101-250) $20 (251-500) Daily Motor Vehicle Permit: This permit provides access to our parks for the day it is purchased. A policy is also in place for patrons to have the opportunity to apply the purchase of that daily permit towards an annual vehicle permit on the same day. Annual Motor Vehicle Permit: Staff begins selling these permits October 1 for the following year; they expire December 31 of the noted year on the permit. This permit provides access to the following parks: Highland Oaks, Rose Oaks, Groveland Oaks, Orion Oaks, Addison Oaks, Lyon Oaks and Red Oaks. Parks Perks Pass: This permit provides access to the above Oakland County Parks and to all the Huron -Clinton Metroparks. Senior Citizen Annual and Daily Vehicle Permit: Our Daily and Annual Motor Vehicle Permits are provided at a discounted rate to residents and non-residents who are 62 and over. Adaptive Annual Motor Vehicle Permit: The Adaptive Recreation Discount is available to Oakland County residents with permanent physical or developmental disabilities. Applications to receive the discount are available on our website. Active Military Annual Motor Vehicle Permit: This discount is available to active members of the military when they present their ID. Second Vehicle Permit: The Second Vehicle Discount is available to households to purchase an additional annual vehicle permit at a discounted rate upon purchase of a vehicle permit at full rate. Volume Group Discount Vehicle Permits: This is for corporations or credit unions to purchase large blocks of annual vehicle permit at a discounted rate. Proposed blocks 25-100; 101-250; 251-500 K Fiscal Year 2014 Vehicle Permits Per Park Daily Permits Daily Daily Daily Daily Daily Non- Pay Resident Senior Adaptive Military Resident Stations ADD $ 33,174 $ 2,868 $ 68 $ 18,410 CAT GRV $ 22,767 $ 12 $ 4,351 $ IND $ 73,185 $ 3,172 $ 56 $ LYP $ 22,375 $ 1,072 $ ORN $ 15,675 $ 932 $ RDD $ 7,000 $ 564 $ RDP $ 380 $ 44 $ ADM Offsite Online Grand Total $ 174,556 $ 5,796 $ 7,275 $ 48 $ 36,142 164 $ 760 4 $ 850 $ 7,535 96 $ 610 $ 12,085 4 $ 2,120 $ 1,725 4 $ 40 Annual Permits Non- Non- Non- 2nd Non- Resident Resident Resident Resident Resident Resident Resident Permit Joint Total Resident Adaptive Senior Military Adaptive Senior Military Discount $ 2,070 $ 330 $ 13,010 $ 22 $ 2,354 $ 110 $ 13,392 $ 85,808I $ 54 $ 54I $ 1,196 $ 60 $ 3,750 $ 1,342 $ 22 $ 1,404 $ 71,094I $ 290 $ 120 $ 600 $ 30 $ 62,250 $ 22 $ 14,318 $ 638 $ 40 $ 43,626 $ 199,271 $ 1,012 $ 210 $ 30 $ 26,270 $ 44 $ 4,725 $ 88 $ 60 $ 13,549 $ 77,8241 $ 782 $ 270 $ 120 $ 51,270 $ 22 $ 8,360 $ 550 $ 140 $ 15,498 $ 106,430 $ 2,254 $ 150 $ 17,220 $ 1,782 $ 22 $ 4,212 $ 37,053I $ 276 $ 450 $ 2,430 $ 1,738 $ 2,970 $ 8,332 $ 1,288 $ 240 $ 20,490 $ 66 $ 2,068 $ 44 $ 21,708 $ 45,904 $ 43,601 $ 9,018 $ 52,619 $ 8,850 $ 15,174 $ 24,024 388 $ 58,932 $ 21,345 $ 9,168 $ 120 $ 2,310 $ 180 $ 249,141 $ 176 $ 36,687 $ 1,474 $ 240 $ 140,605 $ 708,393 39 2013 Vehicle Passes Per Park Daily Daily Daily Daily Non- Non- Non- Non- Non - Resident Resident Resident Resident Resident Resident Resident Joint Total Resident Senior Adaptive Resident Resident Adaptive Senior Military Adaptive Senior Military ADD $ 32,498 $ 88 $ 2,415 $ 18,380 $ 910 $ 120 $ 11,515 $ 44 $ 1,826 $ 88 $ 13,326 $ 81,210 GRV $ 19,005 $ 2,064 $ 2,020 $ 30,570 $ 1,472 $ 4,080 $ 1,518 $ 22 $ 1,632 $ 62,383 IIND $ 65,009 $ 4,036 $ 170 $ 184 $ 90 $ 55,860 $ 66 $ 13,112 $ 176 $ 41,388 $ 180,091 �LYO $ 23,795 $ 812 $ 810 $ 1,242 $ 3,555 $ 30 $ 26,359 $ 22 $ 4,576 $ 66 $ 16,350 $ 77,617 ORN $ 20,275 $ 912 $ 3,400 $ 368 $ 210 $ 90 $ 52,670 $ 210 $ 352 $ 18,672 $ 97,159 IRDD $ 5,220 $ 532 $ 1,620 $ 1,150 $ 270 $ 15,720 $ 1,584 $ 7,746 $ 33,842 IRDP $ 325 $ 12 $ 120 $ 138 $ 60 $ 1,650 $ 22 $ 748 $ 2,502 $ 5,577 lADM $ 1,104 $ 456 $ 22,522 $ 1,892 $ 132 $ 21,120 $ 47,226 Offsite $ 39,509 $ 13,536 $ 53,045 (Online $ 28,700 $ 28,700 I Grand Total $ 166,127 $ 8,456 $ 4,435 $ 55,070 $ 6,568 $ 3,555 $ 1,206 $ 120 $ 258,585 $ 154 $ 25,466 $ 836 $ 136,272 $ 666,850 40 2012 Vehicle Passes Per Park Non- Non- Non - Daily Daily Daily Daily Non- Non- Resident Resident Resident Resident Resident Resident Resident Joint Total Resident Senior Adaptive Resident Resident Adaptive Senior Military Adaptive Senior Military ADD $ 14,650 $ 196 $ 11,530 $ 644 $ 60 $ 9,057 $ 902 $ 9,072 $ 46,111 GRV $ 10,135 $ 1,408 $ 20,929 $ 1,646 $ 210 $ 4,170 $ 853 $ 66 $ 1,920 $ 41,337 IIND $ 39,854 $ 1,748 $ 280 $ 230 $ 30 $ 150 $ 52,235 $ 22 $ 66 $ 11,176 $ 39,264 $ 145,055 ILYO $ 15,924 $ 1,350 $ 2,116 $ 300 $ 25,815 $ 3,762 $ 18,960 $ 68,227 IORN $ 12,905 $ 292 $ 1,330 $ 184 $ 76 $ 210 $ 44,820 $ 6,600 $ 17,424 $ 83,841 IRDD $ 4,265 $ 564 $ 1,510 $ 1,426 $ 150 $ 15,870 $ 1,342 $ 4,752 $ 29,879 IRDP $ - IADM $ 1,174 $ 60 $ 60 $ 19,290 $ 1,496 $ 22 $ 16,896 $ 38,998 IOffsite $ 25,466 $ 8,544 $ 34,010 Online $ 22,932 $ 22,932 Grand Total $ 97,733 $ 4,012 $ 196 $ 36,929 $ 7,420 $ 106 $ 1,140 $ 60 $ 219,655 $ 22 $ 15,021 $ 11,264 $ 116,832 $ 510,390 41 2011 Vehicle Passes Per Park Daily Daily Daily Daily Non- Non- Non- Non- Non - Resident Resident Resident Resident Resident Resident Resident Joint Total ACTUAL Resident Senior Adaptive Resident Resident Adaptive Senior Military Adaptive Senior Military ADD $ 23,129 $ 772 $ 15,908 $ 644 $ 30 $ 60 $ 30 $ 8,574 $ 945 $ 44 $ 8,302 $ 58,438 $ 60,185 CAT $ 30 $ 48 $ 78 $ 156 GRV $ 20,361 $ 3,032 $ 36,529 $ 11,876 $ 330 $ 4,950 $ 22 $ 1,056 $ 2,448 $ 80,604 $ 80,747 HGH $ 480 $ 576 $ 1,056 $ 1,688 IND $ 59,280 $ 2,852 $ 1,090 $ 230 $ 58 $ 28,565 $ 22 $ 3,482 $ 22 $ 9,936 $ 105,537 $ 212,389 LYO $ 10,910 $ 171 $ 210 $ 736 $ 150 $ 22,312 $ 2,508 $ 22,416 $ 59,413 $ 59,796 ORN $ 7,760 $ 152 $ 1,930 $ 766 $ 92 $ 60 $ 21,630 $ 2,074 $ 22 $ 11,040 $ 45,526 $ 108,089 RSE $ 92 $ 360 $ 66 $ 720 $ 1,238 $ 2,108 RDD $ 5,335 $ 156 $ 1,450 $ 2,852 $ 270 $ 26,254 $ 2,336 $ 8,971 $ 47,624 $ 36,810 ADM $ 192 $ 192 Offsite $ 37,805 $ 8,400 $ 46,205 Online $ 5,928 $ 5,928 Grand Total $ 126,775 $ 6,363 $ 772 $ 57,117 $ 17,196 $ 122 $ 928 $ 30 $ 150,960 $ 44 $ 12,467 $ 88 $ 78,977 $ 451,839 $ 561,968 42 l�9Gy�A_1\I�1�1�1�J►1r1 �_1 �i ►t►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 AGENDA ITEM NO. 8 B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II Submitted: July 21, 2015 Subject: FY2015 Americans with Disabilities Act (ADA) Transition Program — Scope Change EXECUTIVE SUMMARY 1. Amend the approved projects list to remove two child accessible beach chairs and add one accessible golf cart. 2. No additional investment is required. 3. No contingency amount is included. 4. No budget action is required. PLANNING OVERVIEW 1. Refer to planning review (attached) for detailed planning information relative to this project . Capital/Maintenance Management Plan a) Initial budget history: Fiscal Year ADA Transition Notes Program 2015 $350,000 PROJECT OVERVIEW 1. FY2015 ADA Transition Program (Need): 1. Design & construction purpose: a) The general needs and purpose of the program remain unchanged from the previous commission presentation from May 2015. Since the previous approval, the golf season has begun and the need for accessible golf carts has become apparent. There are currently six accessible golf carts through the OCPR golf courses, however only one is capable of accommodating players from a standing position. The stand-up cart is the most popular and has been moved from park to park. There is a lesser demand for accessible beach chairs, and the approved program planned for four total accessible beach chairs, two child and two adult. Staff proposes removing the two child chairs from the scope and adding in the stand-up golf cart. The adult chairs can also accommodate children. 2. Design & construction considerations: a) The equipment can be purchased in August FY2015. 3. Design program elements: a) One stand-up accessible golf cart. 2. Design/Engineering Consultants & Construction Managers 1. Evaluation Committee Members: 1. Sandy Dorey 2. Lina Hegstrom 3. Jennifer Myers 4. Melissa Prowse 43 Page 2 2. Previous discussions/agenda dates 3. Included in Budget Review Process as an Active or Pending Project since FY2015 CIP/Maintenance Management Plan and 10 year Forecast. 4. General Approval — May 2015 3. Funding considerations 1. This will be a capital equipment investment. 4. Project Timeline: 1. Equipment bidding July 2015 2. Equipment award August 2015 3. Equipment delivery September 2015 5. Fiscal Considerations: 1. Refer to the planning review (attached) for revenue, expense and operational information. 2. The two child beach chairs were budgeted at $6,000 each, for $12,000 total. 3. The stand-up golf cart is budgeted at $12,000, resulting in no additional investment for the capital equipment. ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Proposed FY2015 Barrier Removal Project List 3. Attachment C — Stand-up golf cart information STAFF RECOMMENDATION Staff recommends removing two child accessible beach chairs from the FY2015 Barrier Removal Project List, and replacing them with one accessible stand-up golf cart. No additional investment is requested. MOTION Move to remove two child accessible beach chairs from the FY2016 Barrier Removal Project List, and replace them with one accessible stand-up golf cart, with no change to the program budget. 44 GAKLANDCOUNTYPARKS PLANNING REVIEW PLANNING AND RESOURCE DEVELOPMENT ADATransition Program Updated: April 21, 2015: Page 1 of 4 The Planning Review is an overview of planning documents and demographic trends related to projects identified by OCPR's Capital Improvement Management Plan and 10-Year Forecast document. The intent is to inform the proposed project in a way that will improve outcomes and provide critical information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPR. Budget Center Multiple Management Plan Scope Evaluation and 10-Year phased completion of various compliance projects identified in the 2006 Oakland County Parks and Recreation Americans with Disabilities (ADA) 1 Assessment and Master Plan. Cost of compliance of the 2006 plan was approximately $7 million. Staff is currently evaluating the 2006 plan and developing a detailed transition plan for each park based on the schedule of park master plan completion. Of the $7 million identified within the 2006 plan, some of the projects will be corrected during facility renovation projects. Therefore, only $3 million is forecasted over the 10-year time period. (OCPRC, Sept 2014, p. 95) (Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service, April 2006) Budget Forecast ■ FY2015 — $350,000 (OCPRC, Sept 2014, p. 95) Strategic Plan 1.2.2 Recreation Facilities Vision: Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages (PROS Consulting, April 2008, p. 3) 1.2.2.1 Recreation Facilities Goal: Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County (PROS Consulting, April 2008, p. 4) 1.2.2.2 Recreation Facilities Strategies: #11— Establish an ADA compliance plan for parks and golf courses Recreation Plan Objective 2.2: Planned Capital Improvement and Major Maintenance Projects — Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process (OCPRC (9), February 2013, p. 13) 1 Americans with Disabilities Act (ADA): The Americans with Disabilities Act of 1990 (ADA) is a law that was enacted by the U.S. Congress in 1990. The ADA is a wide-ranging civil rights law that prohibits discrimination based on disability. It affords similar protections against discrimination to Americans with disabilities as the Civil Rights Act of 1964, which made discrimination based on race, religion, sex, national origin, and other characteristics illegal. Disability is defined by the ADA as "a physical or mental impairment that substantially limits a major life activity." The determination of whether any particular condition is considered a disability is made on a case by case basis. 45 0AKLANDCOUNTYPARKS PLANNING REVIEW PLANNING AND RESOURCE DEVELOPMENT ADATransition Program Updated: April 21, 2015: Page 2 of 4 Objective 2.4: Accessibility and Universal Design — Plan recreational facilities that are, to the greatest extent possible, usable by people of all abilities A. Conduct field assessments of all facilities built or modified since 2006 to assess compliance with 2010 Standards or Outdoor Developed Area Guidelines and update Accessibility Assessment spreadsheets G. Establish priorities and timeframes for correcting all deficiencies found in the Accessibility Assessment in collaboration with appropriate staff H. Develop procedures to implement the Accessibility Transition Plan in collaboration with appropriate staff (OCPRC (9), February 2013, p. 19) See pages 18-21 in Chapter 5 — Recreational Resources for more details on accessibility requirements, history of accessibility in the OCPR system, and current approach to resolve accessibility issues. Park Master Planning The park master planning process includes development of a park -specific transition plan for each park in the OCPR system. Public Engagement The 2010 Community -Wide Survey, did not address the need for accessible facilities (Leisure Vision (ETC), 2010). Development of an accessibility advisory group is underway per the Strategic Action Plan action: "Action 2.4.E: Obtain public input: Hold at least one meet with people with disabilities and disability organizations during the formulation of the Accessibility Transition Plan" (OCPRC (9), February 2013, p. 19). Drive -Time Service Area Not applicable Visitor Trends Not applicable Market Analysis Market analysis has not been completed. Currently 11% of Oakland County residents are reported to have some type of disabilityz. With the retiring of the boomer generation and increased longevity, this number is likely to increase. z According to the U.S. Census Bureau, among the civilian non -institutionalized population in 2012 In Oakland County, 11 percent reported a disability. The likelihood of having a disability varied by age - from 4 percent of people under 18 years old, to 9 percent of people 18 to 64 years old, and to 32 percent of those 65 and over (US Dept of Commerce, 2012). 46 (w3AKLAND CQUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Facility Standards See Accessibility Section below Accessibility PLANNING REVIEW ADA Transition Program Updated: April 21, 2015: Page 3 of 4 Accessibility Assessment of Existing Facilities The Oakland County Parks and Recreation Commission completed the Oakland County Parks and Recreation Americans with Disabilities (ADA)Assessment and Master Plan in 2006 ( Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service, 2006). The purpose of the assessment was to develop a list of all deficiencies within the parks that would need correction to make the park system fully in compliance with the Americans with Disabilities Act (ADA). Working with consultants, all Oakland County parks and facilities were inspected for their accessibility to people with disabilities. The assessment covered buildings, recreation facilities (play equipment, fishing piers, waterpark, etc.), and the parking lots, sidewalks, and other support facilities within the parks. In addition, the report included recommendations for best practices for operations, programs, and policies. The results of the accessibility assessment were somewhat overwhelming. It was estimated that OCPRC would need to spend approximately $7 million to correct all building and site deficiencies. Obviously, it is not possible to make these corrections in a short amount of time. Instead, staff prioritized individual tasks and has included their costs within the annual Maintenance Management Plan and 15-Year Forecast. Facilities that are reaching the end of their useful life will not be corrected; rather, their replacements will meet or exceed accessibility requirements. While modifications to achieve accessibility are ongoing, there have been changes to sites and facilities in the past six years that are not accounted for in the 2006 report. Therefore, OCPRC has begun to update the plan and broaden its scope to include a review of programs, services, policies, and procedures for accessibility issues. New Facilities and Universal Design3 State and federal accessibility requirements are considered by many disability organizations and experts to be the minimum specifications necessary to provide access for people with disabilities. As such, these specifications do not always result in a built environment that allows independent use or inclusive participation by people with disabilities. For example, providing a ramp next to stairs may meet minimum legal requirements, but requires individuals with physical disabilities to use the ramp while most others continue to use the stairs. In addition, the slope of the ramp may be within requirements, but not all those with disabilities necessarily have the strength to propel themselves up the ramp without assistance, especially if it is long and at the maximum allowable slope. In contrast, proponents of universal design strive to design facilities and structures that are easily used by all. Using the principles of universal design on the previous example, an access route or building entrance would be designed to have minimal to no slope and no stairs. (OCPRC (5), February 2013, pp. 19-20) 3 Universal Design: The intent of universal design is to simplify life for everyone by making products, communications, and the built environment more usable by as many people as possible at little or no extra cost. Universal design benefits people of all ages and abilities. 47 GAKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Service Portfolio and Service Assessment PLANNING REVIEW ADA Transition Program Updated: April 21, 2015: Page 4 of 4 Implementation of accessibility improvements is categorized as Inclusion Services within Tier 1— Mostly Community Benefit. Inclusion Services are defined thus: "Provides for universal accommodation and programs to any agency activity, park, and/or facility providing leisure opportunities to people with disabilities. Inclusion services area intended to comply with the Americans Disabilities Act (ADA federal mandate)." (GreenPlay LLC, June 2014, p. 88) Operational Considerations Operational considerations will be analyzed on a project -by -project basis Agreements and Restrictions Not Applicable Other Planning In addition to regulatory requirements (ADA) and Parks Commission approvals, implementation of projects identified in the Capital Improvement and Maintenance Management Plans may also require approvals on the federal and/or state level and may be subject to site plan and other review by local Boards and Commissions. Careful review of zoning, environmental, and other regulations is an important aspect of the design process. Costs for permitting and review will be anticipated in project budgets. References GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission. Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, MI: Oakland County Parks and Recreation Commission. OCPRC (5). (February 2013). Chapter 5. Recreational Resources. In Five -Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. OCPRC (9). (February 2013). Chapter 9: Strategic Action Plan. In Five -Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. OCPRC. (Sept 2014). FY2015-2025 Capital Improvement Management Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. PROS Consulting. (April 2008). Oakland County Parks Strategic Plan Summary Report. Waterford, Michigan: Oakland County Parks and Recreation Commission. Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County Parks and Recreation Americans with Disabiliities Act (ADA) Assessment and Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. 48 awl M K LA N D Q FY2015 Barrier Removal Projects COUNTYPARKS Attachment B Attach- Budget Park Area ment Center ID C ADD ►DD p GRV F IND F IND G IND I H IND J RWP ADD GRV ,J ADD IND Adams Lake Beach and Picnic Area Adams Lake Beach and Picnic Area Campground Recreation Pavilion Boathouse Hidden Springs Beach Complex Scope Construct at least 7 accessible parking spaces and access aisles. At least two spaces must be van accessible. Locate at least two spaces (one van -accessible) near the access route to the fishing pier and Timber Ridge Picnic Area. Regrade and rebuild non -compliant part of access route to the beach concession and restroom building. Regrade running slope and cross slope and maintain path surface to specifications for access route from day use parking lot to boat launch area and other areas along the trail as needed and funds allow. Provide 6 standard accessible parking space and 1 van accessible space. Provide 1 standard accessible parking space and 1 van accessible space. Provide 5 standard accessible parking spaces and 2 van accessible spaces. Construct access route from parking access aisles to beach area. 7/17/2015 Cost Estimate $35,000 $90,000 $7,140 $8,000 $25,000 Upper Bushman Fishing Regrade as necessary and pave route. Correct running slope of access route from trail to piers and add a transition plate Area from the route onto the pier. Relocate 2 accessible parking spaces closer to the entrance to the trail. $48,000 Twin Chimneys or other Survey and redesign entire picnic area for universal accessibility, including all pathways, connections and potential picnic area building modifications for existing facilities. $25,000 Lazy River Provide approximately 410 linear feet of ADA handrails to the existing bridge ramp handrail. $20,000 Adams Lake Beach and Picnic Area Hidden Springs Beach Complex GLC Golf Course Accessible Haywagon Accessible Haywagon Adult Beach Chair Adult Beach Chair Accessible stand-up golf cart Capital Projects TOTAL $258,140 $6,000 $6,000 $6,000 $6,000 $12,000 Capital Equipment TOTAL $30,000 Capital Equipment and Projects TOTAL $288,140 49 7/17/2015 Features I SoloRider: The Leading Single Rider Adaptive Golf Cart for People with Disablities 1 0: 1 �s Vol M Specially selected 18x8.5-8 turf -friendly tires • Gentle on the sensitive grass of greens and tees • Tough enough to handle curbs and rough terrain Custom designed suspension with four -corner coil -over shocks • On uneven terrain, the swing arm suspension allows wheels to move in response to terrain, not side to side • Wheels sit square to the ground http://sdorider.com/features.html 215 50 Project Cost Center Abbreviations Key Item #8C Abbrev Budget Center Name ACC Addison Oaks Conference Center ADD Addison Oaks ADM Administrative Services CAT Catalpa Oaks CIP Capital Improvements FM Facilities & Maintenance FSA Fiscal Service - Administration FSP Fiscal Service - Parks & Rec GLC Glen Oaks Conference Center GLG Glen Oaks Golf Course GRH Waterford Oaks Greenhouse GRC Groveland Oaks Concessions GRV Groveland Oaks HGH Highland Oaks IND Independence Oaks LYC Lyon Oaks Conference Center LYG Lyon Oaks Golf Course LYP Lyon Oaks Park ORN Orion Oaks PUB Planned use of Balance RDD Red Oaks Dog Park RDG Red Oaks Golf Course RDP Red Oaks Park REC Recreation Programs & Services RSE Rose Oaks RWC Red Oaks Waterpark Concessions RWP Red Oaks Waterpark SAC Springfield Oaks Activity Center/Park SPC Springfield Oaks Concessions SPG Springfield Oaks Golf Course WBX Waterford Oaks BMX WCM Waterford Oaks County Market WLC White Lakes Oaks Conference Center WLG White Lake Oaks Golf Course WTR Waterford Oaks Activity Center/Park WWC Waterford Oaks Concessions WWP Waterford Oaks Waterpark 51 Cost Capital Improvement Program Center Project Name ACC Energy Management System Upgrade (Phase 1 - $17,500) ACC Kitchen Storage Facility ($30,256) ACC Water Heater Replacement ($14,600) Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Description of Project Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Item # 8 C Approval Status 90% Complete. Staff anticipates to closing the project by 9/30/15. Originally budgeted for design in FY2015 for a building 50% Complete. addition, however due to MLC regulations, staff Approved for construction at the May received approval to install a simpler liquor/beer Commission meeting. cooler, rather than constructing a maonry storage Staff anticipates to closing the project by addition. 9/30/15. Parkwide building equipment replacement program Staff have ordered and will be installing for failing and end of life -cycle equipment, as the equipment. coordinated and managed by Park Facilities Staff anticipates to closing the project by Maintenance Staff. 9/30/15. Parkwide roof replacement program for failing and 100% Complete. ADD Beach Front Pavilion Roof Replacement ($20,000) end of life -cycle roofs, as coordinated and managed by Oakland County Facilities Engineering & Planning staff. Project is in the process of being closed. Grant funded project for the additions of an accessible Grant approved in ADD Boat Lauch, Accessible ($55,000) boat launch at the existing Boat Rental Faciliy. Design complete and currently out for Bidding. 52 Cost Center I_I07� I_I0l �] Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Capital Improvement Program Item # 8 C Project Name Description of Project Approval Status Construction of pull -through sites in camping section A Approved by the Commission, complete that utilizes existing campsites with the construction of and is in the process of being closed by a new gravel road Fiscal Services. Campground -Pull -through Sites -Construction ($248,167) Campground -Concrete Pads -Construction $105,000 Beach Concession Building Roofing Replacement ($43,500) Phased Installation of concrete RV pads, similar to Groveland Oaks Section A, including earthwork, base concrete and restoration As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Engineering staff to complete the removal/replacement of the asphalt shingles on the existing Addison Oaks Beach Concession Building. Approved by the Commission, complete and has been closed. 95% Complete. Staff anticipates to closing the project by 9/30/15. 53 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Item # 8 C Cost Capital Improvement Program Center Project Name Description of Project Approval Status As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are ngi ngineerng working with the OC Facilities Planning Engineering 95% Complete. ADD Section C Restroom Roof Replacement ($17,900) staff to complete the removal/replacement of the Staff anticipates to closing the project by asphalt shingles on the existing Addison Oaks Sec C 9/30/15. Restrooms. Project is currently being coordinated with the ADD Maintenance Yard Repaving Replacement of an existing non -compliant fuel tank Project. ADD Fuel Tank Replacement -Construction $65,000 utilized by park maintenance staff -Work to be Conceptual approval granted at the June completed in conjunction with ADD Maintenance Yard commission meeting. paving project. Staff anticipates presenting to the commission for construction approval in November. Due to budget constraints, staff are considering completing portions of the Design and Construction of Addison Oaks Maintenance project with Park staff. Yard repaving ($150,000) as funded within the ADM Conceptual approval granted at the June Parkwide pavement replacement program ($300,000) commission meeting for the completion ADD Maintenance Yard Repaving for failing and end of life -cycle pavement as of the design engineering construction coordinated and managed by Oakland County Facilities Plans. Engineering & Planning staff. Staff anticipates presenting to the ADD Fishing Dock Replacement ($60,000) Grant funded project for the replacement of a fishing dock, near the existing Boat Rental Faciliy. Parkwide building equipment replacement program ADD Maintenance Bldg Boiler Replacement ($10,200) for failing and end of life -cycle equipment, as coordinated and managed by Park Facilities Maintenance Staff. commission for construction approval in November. Grant approved in Design complete and materials currently out for Bidding to be completed by park staff. Staff have ordered and will be installing the equipment. Staff anticipates to closing the project by 9/30/15. 54 Cost Capital Improvement Program Center Project Name ADD Campground Recreation Pavilion ($417,524) ADM Energy Management System Upgrade (Phase 1 - $13,750) ADM Roofing Management Program $150,000 ADM Building Equipment Replacement Program $37,000 ADM Fenceline Replacement Program $150,000 CAT Energy Management System Upgrade (Phase II - $13,900) GLC Energy Management System Upgrade (Phase 1 - 19,500) Pending FY2015 Capital Project Summary Item # 8 C (Source; Budget to Actual Report Dated 7/9/2015) Description of Project Approval Status Commission Approved Design and construction of a Campground Recreation 100% complete. Pavilion. Project is currently in the process of being closed. Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, Staff Complete. minimizing on -call response times, utilizing new Staff anticipates to closing the project by monitioring technology 9/30/15. Parkwide roof replacement program for failing and Annual roof replacement projects, end of life -cycle roofs, as coordinated and managed by managed by Facilities Planning & Oakland County Facilities Engineering & Planning staff. Engineering (General Fund). Parkwide building equipment replacement program for failing and end of life -cycle equipment, as coordinated and managed by Park Facilities Maintenance Staff. Parkwide fenceline replacement program for failing and end of life -cycle fences, as coordinated and managed by park Facilities Maintenance staff. Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Annual building equipment replacement projects, managed by Facilities Maintenance Preventative Maintenance Unit. Annual fenceline replacement projects, managed by variours park chief's and staff. 90% Complete. Staff anticipates to closing the project by 9/30/15. 90% Complete. Staff anticipates to closing the project by 9/30/15. 55 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Cost Capital Improvement Program Center Project Name GLC Parking Lot Improvements -Construction $310,000 GLG Parking Lot Improvements -Construction $310,000 GLG Bridge Replacement #13 ($232,907) GLG Drainage Improvement Design ($18,000) GLG Irrigation System Replacement ($108,125) Description of Project Complete renovation of the existing failing paved parking lot for the Golf and Conference Center, including all necessary ordinance and storm water compliance, includiniz design and construction Item # 8 C Approval Status Due to budget constraints, this projects has been postponed until further notice. M".Awoo - f :.--- t Replacement of an existing bridge over the WRC 100% Complete. regulated Pebble Creek Drain as part of the golf cart Project is in the process of being closed. path system used by maintenance and pit toilet pumping services. Design engineering for the replacement and Project is postponed until further notice. improvement to existing drainage systems on the golf course. Phase I Replacement of a 30+year old irrigation system Commission Approved. 98% Complete. Staff anticipates to closing the project by 9/30/15. 56 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Cost Capital Improvement Program Center Project Name GRV Asphalt Safety Path ($90,000) GRV Section A Restroom Building Roof Replacement ($14,300) GRV Beach Concession Building Roofing Replacement ($36,800) Item # 8 C Description of Project Approval Status An addition to the paved safety path which was part of the FY2014 Pavement Maintenance Program, as Extension of an existing capital trail identified and prioritized by staff. This 760 linear foot project as funded under the FY2015 extension of the FY2014 path along the main park road Pavement Management Progam. to the boat launch and paved loop trail around Stewart Lake is funded under the FY2015 Pavement 100% Complete. Management Fund and provides a safe pedestrian Project is in the process of being closed. route along the main gravel road. As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Engineering staff to complete the removal/replacement of the asphalt shingles on the existing Groveland Oaks Sec A Restroom Building As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Engineering staff to complete the removal/replacement of the asphalt shingles on the existing Groveland Oaks Beach Concession Building. Phased construction to replace the electrical/water system of campground Sections A (24 sites), B (28 GRV Campground -Utility Improvements -Construction sites), & C (58 sites), to meet the requirements of the ($1,549,641) modern RV power requirements, including the consideration of other site utilities. Capital replacement project as funded under the FY2015 Roofing Management Program. 25% Complete. Staff anticipates to closing the project by 9/30/15. New capital replacement project as funded under the FY2015 Roofing Management Program 25% Complete. Staff anticipates to closing the project by 9/30/15. Approved in December 2014 and construction began January 5, 2015. Opened June 2015. 98% Complete. Staff anticipates to closing the project by 9/30/15. 57 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Item # 8 C Cost Capital Improvement Program Center Project Name Description of Project Approval Status For FY2015 operation of the concessions at Red Oaks Waterpark, Waterford Oaks Waterpark and Groveland Oaks Concessions, commission approval was GRC Concession Remodeling ($114,595) Installation of Phase I concession improvements. received for phase I construction, February 2015. 100% complete. Staff anticipate commission approval of a change order in September 2015. Construction of approximately 1.6 miles of Currently pending for inter -local Upper Bushman Boardwalk/Trail Phase II-Constr. asphalt/boardwalk trail access along Sashabaw Road agreement. IND 150 000 (Engineering Only) $ ( g g Y) from the newt acquired Independence North Property Y q p p Y Currently unfunded and would require to the Main Entrance of the park. commission approval to proceed with the p roj e ct. Replacement of four retaining wall systems around the 30% Complete. IND Beach Retaining Wall Replacement ($30,000) exisin Hidden Springs Beach Facility b gy y park Staff. Staff anticipates to closing the project by 9/30/15. Parkwide building equipment replacement program Staff have ordered and will be installing IND Boat House Boiler Replacement ($12,000) for failing and end of life -cycle equipment, as the equipment. coordinated and managed by Park Facilities Staff anticipates to closing the project by Maintenance Staff. 9/30/15. Grant funded project for the addition of an accessible Grant approved in IND Boat Lauch ($60,000) boat launch at the existing Boat Rental Faciliy. Design complete and currently out for Bidding. Parkwide phased EMS system upgrade, to meet the EnergyManagement System Upgrade current OC energy management policy, cost recovery,Staff Complete. IND g Y pg gY g p Y' Staff anticipates to closing the project by (Phase 1 - $14,250) minimizing on -call response times, utilizing new monitioring technology 9/30/15. Replacement of an existing fishing dock near Lakeview IND Fishing Dock Replacement ($35,000) Project is postponed until further notice. Pavilion on Crooked Lake. 58 Cost Capital Improvement Program Center Project Name IND Maintenance Bldg Tube Heater Replacement ($8,800) IND Twin Chimneys ADA Improvements ($25,000) IND Wood Burning Unit ($65,000) LYC Sidewalk Replacment ($30,000) LYG Pumphouse Roof Replacement LYP West Norton Drain Bridge LYG/LYC Parking Lot Replacement Design/Engineering Pending FY2015 Capital Project Summary Item # 8 C (Source; Budget to Actual Report Dated 7/9/2015) Description of Project Approval Status Parkwide building equipment replacement program Staff have ordered and will be installing for failing and end of life -cycle equipment, as the equipment. coordinated and managed by Park Facilities Staff anticipates to closing the project by Maintenance Staff. 9/30/15. As part of the ADA Transition Program, design Commission Approved in May 2015. engineering will be completed for accessible Staff anticipates presenting to the improvements at the exisitn gTwin Chimney's Pavilion. commission for conceptual approval in November 2015. As part of the Green Fund and as a demonstration 100% Complete. project, design and installation of wood fired boiler will Project is in the process of being closed. be completed to augment the heating system at the Staff anticipate completing an energy Nature Center usage analysis in FY2016. Parkwide pavement replacement program for failing and end of life -cycle pavement as coordinated and 100% Complete. managed by Oakland County Facilities Engineering & Project is in the process of being closed. Planning staff. As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning Engineering 100% Complete. staff to complete the removal/replacement of the Project is in the process of being closed. asphalt shingles on the existing building. Installation of an new 45 linear foot pedestrian bridge 100% complete. utilizing donated DTE utility poles. Staff anticipates commission approval of a change order in September. New capital replacement project as Design engineering of Lyon Oaks Golf/Conference funded under the FY2015 Pavement Center Parking lots ($24,000) funded within the Management Program. Conceptual FY2015 Pavement Management Program ($300,000) review and approval by the commission for failing and end of life -cycle pavement as has not yet been scheduled. coordinated and managed by Oakland County Facilities The design/engineering for the parking Engineering & Planning staff. lots at White Lake and Lyon Oaks have been placed no hold until FY2018. 59 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Cost Capital Improvement Program Center Project Name ORN Dog Park Concrete Sidewalk RDD/RDG Stormwater Reclaimation ($70,000/$70,000) RDP/RDG LED Entrance Sign at Nature Center ($30,000/$30,000) Parking Lot Expansion -Construction NC $525,000 RDP FM Item #8C Description of Project Approval Status As part of the park -wide pavment management program, the project includes the installation of 100% Complete. approximately 75 linear feet of 8' wide concete Project is in the process of being closed sidewalk to an existing dog park entrance. Design engineering for the capture of existing storm Due to budget constraints, project is water for the purposes of irrigating the golf course and postponed until further notice. dog park. Design and installation of LED entrance sign for the Due to budget constraints, project is Nature Center postponed until further notice. Construction of an initial 200 parking space lot for the Staff have finalized a phased concept Nature Center to improve pedestrian and vehicle drawings and budget with the City of circulation for operations and programming. Madison Heights. Due to CMH funding issues, staff have postponed any further approvals and are exploring other alternatives until funding is available. Parkwide phased EMS system upgrade, to meet the EnergyManagement System Upgrade current OC energy management policy, cost recovery, Staff Complete. g Y pg gY g p Y. r'Y, Staff anticipates to closing the project by (Phase II - $14,450) minimizing on -call response times, utilizing new 9/30/15. monitioring technology �-1 Cost Capital Improvement Program Center Project Name RSE Boardwalk, North Connector -Construction $160,000 RWP Concession Remodeling - Design $53,000 RWP Restroom-River Pumphouse-Design $12,000 RWC Concession Remodeling ($97,290) Pending FY2015 Capital Project Summary Item # 8 C (Source; Budget to Actual Report Dated 7/9/2015) Description of Project Approval Status 75% completed by Park Staff. Design and installation of approximately 450 linear Staff anticipate all material purchase to feet of 10 wide boardwalk with railings, connecting the be completed by 9/30/15. northern, land -locked parcel of land, aka Holly School Staff further anticipate Oakland Technical Property. Campus Students to complete the construction of the required handrails. Design/engineering for the remodeling of the existing 2,550 square foot concession building (30x85), including central food service hub for remote concessions, kitchen equipment, retail sundries area and patron queing area. Design/engineering of a new 16'x20' family restrooms off existing pumphouse facility as conceptually designed by DLZ. Installation of Phase I concession improvements RWP Wave Pool -Wave Equipment Replacement-Constr. Replacement of the existing 30+ year old wave making ($325,000) equipment For FY2015 operation of the concessions at Red Oaks Waterpark, Waterford Oaks Waterpark and Groveland Oaks Concessions, phase I construction approval to be presented to the Commission, February 2015. This project is postponed until further notice due to completion of other critical projects. For FY2015 operation of the concessions at Red Oaks Waterpark, Waterford Oaks Waterpark and Groveland Oaks Concessions, commission approval was received for phase I construction, February 2015. 100% complete. Staff anticipate commission approval of a change order in September 2015. Design/engineering and bidding to be completed spring/summer for Commission conceptual approval in July 2015. Replacment schduled after pool operations in September. 61 Pending FY2015 Capital Project Summary Item # 8 C (Source; Budget to Actual Report Dated 7/9/2015) Cost Capital Improvement Program Center Project Name Description of Project Approval Status Installation of a new shade structure over the existing 100% Complete. RWP Entrance Shade Structures ($48,859) cueing area of the ticket booth at the waterpark. Project is in the process of being closed As part of the Fencline Replacement Program, staff will Work to be complete in July/August. RWP Ornamental Cable Fence ($22,850) be replacement of the existing 3 strand cable fence Staff anticipates to closing the project by system around the exisitng Lazy River with annual 9/30/15. contracted fence line vendor. As part of the Fencline Replacement Program, staff will Bids were received July 1, 2015. RWP Ornamental Cable Bridge Railing ($19,225) be replacement of the existing bridge railing and install Staff anticipate completing the anew ADA compliant handrail located at the ramp and replacement project in September bridge over the Lazy River. Design engineering of a family style restroom located RWP River Pumphouse Restroom ($12,000) within the Splashtown area of the waterpark, located Due to budget constraints, project is adjacent to the existing Lazy River Pumphouse. postponed until further notice. RWP Shade Structures, Kiddie Area ($80,210) Replacement of exisitng shade structures within the 100% Complete. Kiddie Pool area and Lazy river entrance. Project is in the process of being closed 62 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Cost Capital Improvement Program Center Project Name SAC Horse Bldg. K Construct -Construction $200,000 SAC Water Tower Restoration SAC Davis House Roofing Replacement SPC Concession Remodeling ($20,000) Description of Project Construction of an indoor/covered practice facility, including all necessary site improvements/utilities, in collaboration with the 4-H Horse Council and their current funding of approx. $40K, to be located near the existing 4-H Horse Barn. K . Item # 8 C Approval Status Design/engineering scheduled to be completed in FY2015 with postponing the construction until further notice due to other critical projects. Design engineering for the replacement and 95% Complete. improvement of the existing water tower, non- Staff anticipates to closing the project by compliant mechanical, plumbing safety systems, 9/30/15, including recoating the exising lead base paint system of the tower. As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Engineering staff to complete the removal/replacement of the cedar shake shingles on the existing Springfield Oaks Davis House ($60,200). Capital replacement project as funded under the FY2015 Roofing Management Program for Asphalt Shingles with an alternate for Wood Cedar Shake Shingles for consideration by the Springfield Township Historical Society. Remodeling the 25+ year old kitchen and bar area for Due to budget constraints, project is function, health and safety improvements. postponed until further notice. 63 Cost Capital Improvement Program Center Project Name SPC Concession Roof Replacement ($65,000) SPG Irrigation System Replacement ($116,869) SPG Rental House Furnace Replacement WCM LED Entrance Sign ($40,000) W LC Energy Management System Upgrade (Phase II - $18,200) W LC/ WLG South Parking Lot Repaving Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Description of Project As part of the FY2014 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning Engineering staff to complete the removal/replacement of the EPDM Membrane on the existing building. Phase I Replacement of a 30+ year old irrigation system Parkwide building equipment replacement program for failing and end of life -cycle equipment, as coordinated and managed by Park Facilities Maintenance Staff. Replacement of the existing County Market Entrance Sign with a new LED entrance sign Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Repaving of White Lake Oaks Golf/Conference Center South Parking lot ( $80,000) as funded within the ADM Parkwide pavement replacement program ($300,000) for failing and end of life -cycle pavement as coordinated and managed by Oakland County Facilities Engineering & Planning staff. Item # 8 C Approval Status 100% Complete. Project is in the process of being closed. Commission Approved. 98% Complete. Staff anticipates to closing the project by 9/30/15. Staff have ordered and installed the equipment. Staff anticipates to closing the project by 9/30/15. 100% Complete. Project is in the process of being closed. 90% Complete. Staff anticipates to closing the project by 9/30/15. 100% Complete. Project is in the process of being closed om Cost Capital Improvement Program Center Project Name W LC/ North Parking Lot Design Engineering W LG WLG Irrigation System Replacement ($116,869) WTR Dog Park Fence ($20,000) WTR Dog Park Site Work ($30,000) WTR Energy Management System Upgrade (Phase II - $18,200) WTR Expanded Maintenance Yard WTR Overhead Door Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Item # 8 C Description of Project Approval Status New capital replacement project as Design of White Lake Oaks Golf/Conference Center funded under the FY2015 Pavement North Parking lot ( $30,000) as funded within the ADM Management Program. Conceptual Parkwide pavement replacement program ($300,000) review and approval by the commission for failing and end of life -cycle pavement as has not yet been scheduled. coordinated and managed by Oakland County Facilities The design/engineering for the parking Engineering & Planning staff. lots at White Lake and Lyon Oaks have been placed no hold until FY2018. Commission Approved. Phase I Replacement of a 30+ year old irrigation system Installation of the necessary fencing to create a dog park at Waterford Oaks County Par, Installation of the necessary sitework, grading and pathways to create a dog park at Waterford Oaks County Park Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Expand existing maintenance yard to accommodate existing and new equipment storage needs As part of the Window/Door Replacement Program, the exising overhead door located at the old mobile recreation garage will be replaced through an annual contracted vendor. 98% Complete. Staff anticipates to closing the project by 9/30/15. Due to budget constraints, project is postponed until further notice. Due to budget constraints, project is postponed until further notice. 90% Complete. Staff anticipates to closing the project by 9/30/15. Due to budget constraints, project is postponed until further notice. Scheduled to be replaced July/August 2015. Staff anticipates to closing the project by 9/30/15. 65 Cost Capital Improvement Program Center Project Name WWC Concession Remodeling - Design $104,099 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 7/9/2015) Description of Project Installation of Phase I concession improvements. Item # 8 C Approval Status For FY2015 operation of the concessions at Red Oaks Waterpark, Waterford Oaks Waterpark and Groveland Oaks Concessions, commission approval was received for phase I construction, February 2015. 100% complete. Staff anticipate commission approval of a change order in September 2015. 66 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Jeff Phelps, Fiscal Services Coordinator AGENDA ITEM NO. 8 D ADMINISTRATION Submitted: August 6, 2015 Subject: INFORMATIONAL - Discussion of Proposed Finance/Budget Committee INTRODUCTION AND HISTORY Per the direction of the Parks and Recreation Commission at the July 14, 2015, meeting and the Executive Committee at their meeting of July 28, 2015, we are placing this item on the agenda for the August 11, 2015 meeting for further discussion. The Executive Committee asked when we receive the information on the anticipated OCPR tax rates and tax revenues for budgeting purposes. We receive that information from Oakland County Equalization Department in April/May of each year. We have included a copy of the proposed budget schedule for FY 2017-2019, a Property Tax Levy History for FY 2010—FY 2015, and also an OCPR Tax Revenue Capture Chart for FY 2010- FY 2015 for your review. 67 PROPOSED FY 2017-19 BUDGET PROCESS SCHEDULE MONTH PROCESS October-2015 *Proposed CIP and Capital Equipment Budgets (Evaluated Annually) *CIP Target Budget Amount: $1.5 Million *Capital Equipment Target Budget Amount: $250,000 *Determine Operating Budget Target - To Be Determined The process for determining the operating budget target for the upcoming fiscal year will be set accordingly: Millage revenue will be based upon the previous year's actual plus a 4% increase for 2017 as forecasted by Oakland County Equalization. Investment interest contribution/donations and fees and charges will be an average of the previous 5-years. The sum total actuals of all of these revenue categories will become the operating budget target. (Note: Fund Balance/Planned Use will not be used in the operating revenue projection and will not be used to balance the budget.) November-2015 * Budget Supervisor/Chief Internal Orientation November-2015 * Proposed 2016 Fees & Charges for Final Approval December-2015 * Proposed Strategic Staffing Allocation Plan (SSAP) December-2015 * Conceptual Approval of CIP and Capital Equipment January-2016 * Budget Center Hearing with Management Staff February-2016 * Conceptual Approval of Strategic Staffing Allocation Plan (SSAP) March-2016 * Proposed Operating Budgets - Session #1 *Administration Administrative Services Fiscal Services *Conference Centers/Concessions Addison Oaks Glen Oaks Groveland Oaks Concessions Lyon Oaks Red Oaks Waterpark Concessions Springfield Oaks Concessions Waterford Oaks Concessions White Lake Oaks Revised as of 7/23115 PROPOSED FY 2017-19 BUDGET PROCESS SCHEDULE March-2016 * Proposed Operating Budgets - Session #1 (continued) *Recreation Recreation Programs & Services Catalpa Park Red Oaks Waterpark Waterford Oaks BMX Complex Waterford Oaks Waterpark County Market *Nature Center Red Oaks Independence Oaks April-2016 * Proposed Operating Budgets - Session #2 *Parks Addison Oaks Groveland Oaks Highland Oaks Independence Oaks Lyon Oaks Orion Oaks Red Oaks Red Oaks Dog Park Rose Oaks Springfield Oaks Waterford Oaks *Golf Glen Oaks Lyon Oaks Red Oaks Springfield Oaks White Lake Oaks * Facilities Maintenance May-2016 * Conceptual Approval of Operating Budgets June - August-2016 * Potential Budget Amendments September-2016 * Final Approval of Operating Budget, CIP, and Capital Equipment Revised as of 7/2gA5 Period Amount 1 1,605.02 2 -805.16 3 -740,027.49 4 -5,683,473.68 5 -2,891,199.19 6 -1,761,819.77 7 -445,501.08 8 -294,261.83 9 1,943.52 10 1,543.87 11 43.98 12 Actual $ 11,811,952 Budget $ 11,672,000 Variance $ 139,952 GRAPH SUMMARY: Period 1 2 3 4 5 6 7 8 9 10 11 12 Fiscal Year Budget Actual FY2010 $ 14,109,000 $ 14,465,953 FY2011 $ 12,566,000 $ 12,659,942 FY2012 $ 11,654,000 $ 11,635,850 FY2013 $ 11,220,000 $ 11,370,430 FY2014 $ 11,440,000 $ 11,533,560 FY2015 $ 11,672,000 $ 11,811,952 Amount Period 8,994.70 1 3,238.64 2 -1,096,776.60 3 -5,315,725.26 4 -3,121,586.51 5 -1,452,905.65 6 -449,617.43 7 -138,179.39 8 8,844.65 9 7,307.68 10 3,470.52 11 9,374.77 12 $ 11,533,560 $ $ 11,440, 000 $ $ 93,560 $ $15,000,000 $14,500,000 $14,000,000 $13,500,000 $13,000,000 $12,500,000 $12,000,000 $11,500,000 $11,000,000 $10,500,000 $10,000,000 Parks and Recreation Commission Property Tax Levy FY2010-FY2015 History Account 5060101-601637 E Amount Period 29,646.59 1 15,734.60 2 -1,272,168.42 3 -4,800,239.57 4 -2,816,917.00 5 -2,059,594.18 6 -345,366.81 7 -166,425.90 8 12,089.99 9 8,455.78 10 1,581.00 11 22,773.72 12 11,370,430 $ 11,220,000 $ 150,430 $ Amount Period 6,972.30 1 21,065.66 2 -1,329,416.29 3 -5,041,559.67 4 -2,942,673.23 5 -2,023,079.95 6 -393,968.94 7 6,696.25 8 10,936.15 9 -25,251.77 10 63,216.83 11 11,212.45 12 11,635,850 $ 11,654,000 (18,150) PARKS AND RECREATION COMMISSION Property Tax Budget -to -Actual History Amount Period 9,701.55 1 1,987.97 2 -1,597,696.89 3 -5,256,773.44 4 -2,924,601.07 5 -2,496,370.89 6 -525,665.90 7 36,045.72 8 26,940.85 9 11,271.59 10 41,172.83 11 14,045.41 12 12,669,942 $ 12,566,000 $ 93,942 $ FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 -Budget -Actual Amount -1,495.84 2,469.74 -1,530,794.17 -5,912,727.57 -3,667,773.93 -2,473,404.12 -367,985.87 -584,475.74 22,752.44 6,115.82 23,309.31 18, 056.48 14,465,953 14,109,000 366,963 C:\Users\PhelpsJ\Documents\$Data\Parks and Recreation\Budget Process\FY2015_2017\Property Tax\Score sheet.xlsxScore sheet.xlsx 70 OAKLAND COUNTY PARKS & RECREATION COMMISSION OAKLAND COUNTY TREASURER - NET CAPTURES 2014 LEVY - FISCAL YEAR ENDED JUNE 30, 2015 DDA / TIFA / DDA / TIFA / TOTAL LDFA / BRA LDFA / BRA TAXES LOST TAX ITEM CAPTURED SHARING (NET CAPTURED) Ad Valorem (258,018.02) 31,444.40 (226,573.62) Industrial Facilities, Act 198 - Full Rate (3,683.09) 1,841.55 (1,841.54) Industrial Facilities, Act 198 - Half Rate (6,930.56) 971.41 (5,959.15) Industrial Facilities on CPP, Act 198 - Half Rate (15.06) 7.53 (7.53) Senior Citizen & Disabled Housing, Act 8 - Full Rate (1,395.78) 0.00 (1,395.78) DNR Facilities, Act 513 - Full Rate (1.33) 0.00 (1.33) Land Bank Sales, Act 261 of 2003 - Full Rate (60.47) 0.00 (60.47) 75% Tool & Die Renaissance Zone, Act 376 - Full Rate (347.48) 0.00 (347.48) 75% Tool & Die Renaissance Zone, Act 376 - Half Rate (13.97) 0.00 (13.97) 50% Tool & Die Renaissance Zone, Act 376 - Full Rate (172.49) 86.25 (86.24) Public School Academies, Act 277 of 2011 - Full Rate (102.84) 0.00 (102.84) GRAND TOTAL (270,741.09) 34,351.14 (236,389.95) 2013 LEVY - FISCAL YEAR ENDED JUNE 3012014 DDA / TIFA / DDA / TIFA / TOTAL LDFA / BRA LDFA / BRA TAXES LOST TAX ITEM CAPTURED SHARING (NET CAPTURED) Ad Valorem Industrial Facilities, Act 198 - Full Rate Industrial Facilities, Act 198 - Half Rate Industrial Facilities on CPP, Act 198 - Half Rate Senior Citizen & Disabled Housing, Act 8 - Full Rate DNR Facilities, Act 513 - Full Rate Land Bank Sales, Act 261 of 2003 - Full Rate 75% Tool & Die Renaissance Zone, Act 376 - Full Rate Public School Academies, Act 277 of 2011 - Full Rate GRAND TOTAL (252,968.15) 33,321.96 (219,64U.11) (3,836.08) 1,918.04 (1,918.04) (5,703.03) 979.93 (4,723.10) (14.19) 7.10 (7.09) (1,395.78) 0.00 (1,395.78) (1.28) 0.00 (1.28) (51.56) 0.00 (51.56) (97.48) 48.74 (48.74) (107.85) 0.00 (107.85) (264,175.40) 36,281.79 (227,893.61) 2012 LEVY - FISCAL YEAR ENDED JUNE 30, 2013 DDA / TIFA / DDA / TIFA / TOTAL LDFA / BRA LDFA / BRA TAXES LOST TAX ITEM CAPTURED SHARING (NET CAPTURED) Ad Valorem (260,619.32) 35,166.53 (224,912.79) Industrial Facilities - Full Rate (3,836.08) 1,918.04 (1,918.04) Industrial Facilities - Half Rate (6,522.77) 977.10 (5,545.67) Alternative Energy - Full Rate 0.00 0.00 0.00 Obsolete Frozen - Full Rate (324.31) 0.00 (324.31) Industrial Facilities (CPP) - Half Rate (17.96) 8.98 (8.98) Senior & Disabled Housing - Full Rate (1,395.78) 0.00 (1,395.78) DNR Facilities - Full Rate (0.84) 0.00 (0.84) Land Bank Sales - Full Rate (11.99) 0.00 (11.99) GRAND TOTAL (272,789.05) 38,670.65 (234,118.40) Page 1 of 2 71 2011 LEVY - FISCAL YEAR ENDED JUNE 30, 2012 DDA / TIFA / DDA / TIFA / TOTAL LDFA / BRA LDFA / BRA TAXES LOST TAX ITEM CAPTURED SHARING (NET CAPTURED) Ad Valorem (327,097.17) 44,246.99 (282,850.18) Industrial Facilities - Full (429.12) 214.56 (214.56) Industrial Facilities - Half (6,259.08) 1,718.04 (4,541.04) Alternative Energy - Full (206.74) 0.00 (206.74) Obsolete Frozen - Full (480.15) 0.00 (480.15) Industrial Facilities (CPP) - Half (50.70) 15.25 (35.45) Senior & Disabled Housing - Full (1,395.79) 0.00 (1,395.79) DNR Facilities - Full (0.78) 0.00 (0.78) TOOL & DIE - FULL 0.00 0.00 0.00 TOOL & DIE - HALF 0.00 0.00 0.00 GRAND TOTAL (335,919.53) 46,194.84 (289,724.69) 2010 LEVY - FISCAL YEAR ENDED JUNE 30, 2011 DDA / TIFA / DDA / TIFA / TOTAL LDFA / BRA LDFA / BRA TAXES LOST TAX ITEM CAPTURED SHARING (NET CAPTURED) AD VALOREM (414,910.39) 55,026.40 (359,883.99) IFT - FULL (429.12) 214.56 (214.56) IFT - HALF (6,106.73) 1,259.82 (4,846.91) ALTERNATIVE ENERGY - FULL (271.47) 0.00 (271.47) OBSOLETE FROZEN - FULL (480.15) 0.00 (480.15) IFT (CPP) - HALF (250.21) 125.11 (125.10) SENIOR & DISABLED HOUSING - FULL (1,395.79) 0.00 (1,395.79) TOOL & DIE - FULL 0.00 0.00 0.00 TOOL & DIE - HALF 0.00 0.00 0.00 GRAND TOTAL (423,843.86) 56,625.89 (367,217.97) 2009 LEVY - FISCAL YEAR ENDED JUNE 30, 2010 DDA / TIFA / DDA / TIFA / TOTAL LDFA / BRA LDFA / BRA TAXES LOST TAX ITEM CAPTURED SHARING (NET CAPTURED) AD VALOREM (521,384.08) 108,389.34 (412,994.74) DNR (0.73) 0.00 (0.73) IFT - FULL (429.12) 214.56 (214.56) IFT - HALF (15,585.75) 4,390.46 (11,195.29) ALTERNATE ENERGY (341.09) 0.00 (341.09) OBSOLETE - FROZEN (480.15) 0.00 (480.15) IFT - HALF (CPP) (985.91) 492.96 (492.95) TOOL & DIE - FULL 0.00 0.00 0.00 TOOL & DIE - HALF 0.00 0.00 0.00 GRAND TOTAL (539,206.83) 113,487.32 (425,719.51) Page 2 of 2 72 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 11, 2015 AGENDA ITEM No. 8 E ADMINISTRATION To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: August 4, 2015 Subject: INFORMATIONAL - Discussion of Proposed OCPRC Purchasing Procedure to Modify Expenditure Approval Limits INTRODUCTION AND HISTORY Per the direction of the Parks and Recreation Commission at the July 14, 2015, meeting and the Executive Committee at their meeting of July 28, 2015, we are placing this item on the August 8, 2015, meeting agenda for discussion of establishing a spending limit within the OCPR Purchasing policy. This topic was discussed at the OC BOC Planning & Building Committee meeting on August 4, and at the OC BOC Finance Committee meeting on August 6, 2015. Enclosed is a copy of proposed resolutions from these committees at the meetings noted above. A copy of a proposed DRAFT OCPRC Purchasing Policy is attached for your review. 73 �CAKLAND COUNTY PARKS Date Adopted: Date Revised: Policy # C :15-001 xx xx Page 1 of 2 Purchasing Policy I. PURPOSE: To allow efficient operations of the Oakland County Parks while ensuring adherence of County purchasing policies and procedures in the procurement of goods and services for Oakland County Parks and Recreation Commission. H. PROCEDURE: The Oakland County Parks and Recreation Commission shall procure goods and services using the adopted Purchasing Division Policies and Procedures adopted May 24, 1990 and Revised May 1, 2004* with the following provisions Definitions: ' The term `capital improvement project' as aced in this olicy statement means any project in an amount greater than $5,000 that replaces or increases theyalue of a fixed asset. • The term `Request For Proposal' as used in this policy statement means a set of specifications usually defining a problem or a specific need which provides competing vendors latitude in submitting a custom proposal on how to satisfy the Parks Commission's specific need in the most effective and efficient manner. • The term professional services' as used in this policy statement means services rendered by members of a recognized profession or possessing a special skill. Such services are generally acquired to obtain information, advice, training, or direct assistance. A. GeneralGifidelincs: 1. All requested items in an amount greater than $1,500 having received a single bidder shall be approved by the Oakland County Parks and Recreation Commission. 2. All requested items in an amount greater than $1,500 and exceeding their approved budgeted amount shall be approved by the Oakland County Parks and Recreation Commission. 3. All requested items in an amount greater than $1,500 and not approved in the budget shall be approved by the Oakland County Parks and Recreation Commission. B. Capital Improvement Projects: 1. All capital improvement projects shall be conceptually approved prior to the development of Requests For Proposal/bid specifications. 74 AKLAND COUNTY PARKS Date Adopted: Date Revised: xx XX Purchasing Policy Policy # C :15-001 Page 2 of 2 2. All professional services/consultant proposal evaluation committees may include one or more Oakland County Parks and Recreation Commissioners. The Commission will be notified by Parks staff of professional services/ consultant contracting prior to the due date of any proposal response. The committee inclusion shall be dependent upon Commissioner availability and willingness to participate in the evaluation process. 3. All capital improvement projects with a bid price over $100,000 will be subject to Oakland County Parks and Recreation Commission approval. a. Specifics of the project, as -well as a summary of the evaluation process, shall be submitted to the Oakland=County Parks and Recreation Commission for approval. — C. Reporting: 1. Operational purchasing decisions will be executed as needed and reported to the Oakland County Parks and Recreation Commission not less than four times during the budget year. *The adopted Purchasing Division Policies and Procedures document is available to all County personnel., elected officials, appointed officials, vendors, and the public for review on the County website at httDs://www.oakaov.com/t)urchasina/Paaes/info pub.asox 75 ITEM 16 FISCAL NOTE (MISC. #15xxx) BY: Finance Committee, Tom Middleton, Chairperson IN RE: FACILITIES MANAGEMENT/MANAGEMENT & BUDGET — RECOMMENDED PROCEDURES FOR CAPITAL IMPROVEMENT PROJECTS UNDER $50,000 To The Oakland and County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes capital improvement projects under $50,000 to be administratively approved by both the Director of Facilities Management and the Fiscal Officer (or designee) if funding is available with any transfers required to be included in the subsequent quarterly forecast report. 2. Capital improvement projects greater than $50,000 will continue to be brought to the Board of Commissioners by a separate resolution. 3. No budget amendment is required. FINANCE COMMITTEE Return to Agenda 76 MISCELLANEOUS RESOLUTION # 15XXX BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: FACILITIES MANAGEMENT/MANAGEMENT & BUDGET — RECOMMENDED PROCEDURES FOR CAPITAL IMPROVEMENT PROJECTS UNDER $50,000 To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Capital Improvement Program (CIP) is a recommended schedule of improvements to the County's capital assets utilizing best practices recommended by the Government Finance Officers Association (GFOA) for capitalization threshold; and WHEREAS there are different categories of fixed assets and the Capital Improvement Plan includes the categories of "Buildings & Improvements" and "Infrastructure"; and WHEREAS "Buildings & Improvements" are major fixed assets and additions, repairs, or rehabilitation of same to increase their useful life and add value; and WHEREAS "Infrastructure" fixed assets are normally immovable, of value only to the government entity, and include such items as roads, curbs and gutters, streets, sidewalks, etc., and valued at their actual construction cost; and WHEREAS Maintenance Projects are defined as recurring and anticipated repairs and improvements to aging buildings and surrounding service center components such as walkways, curbs, windows, carpet, restrooms, lighting and exterior caulking to maintain operability, resolve safety concerns, and improve energy efficiency; and WHEREAS specific Maintenance Projects are listed and included in the operating budget through a Transfer Out appropriation to the Project Work Oder Fund (#40400) and are excluded from the list of capital improvement projects within the CIP; and WHEREAS Facilities Management along with Management and Budget recommends that capital improvement projects under $50,000 of "Buildings & Improvements," and "Infrastructure," can be administratively approved by both the Director of Facilities Management and the Fiscal Officer (or designee) if funding is available and any transfers required are to be included in the subsequent quarterly forecast report; and WHEREAS capital improvement projects above $50,000 in cost will be brought to the Board of Commissioners for approval via individual Misc. Resolution; and NOW THEREFORE BE IT RESOLVED that the Board of Commissioner's authorizes capital improvement projects under $50,000 to be administratively approved by both the Director of Facilities Management and the Fiscal Officer (or designee) if funding is available and any transfers required are to be included in the subsequent quarterly forecast report. BE IT FURTHER RESOLVED capital improvement projects greater than $50,000 will continue to be brought to the Board of Commissioners by a separate resolution. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE 77 EXECUTIVE OFFICER'S REPORT August 11, 2015 ITEM # 9 A 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. Final Special Park Districts Forum (SPDF) 2015 Expenses: Due to staff's conscious budgeting efforts to offset expenses and the generous support of our corporate partners, OCPRC achieved the following: • exceeded fundraising efforts for the forum in the amount of $11,357.55 • secured In -Kind donations valued at $10,178.00 3. Temporary Use Permit Update: For the time period between June 20 — July 19, the following temporary use permits were granted: 1. SCAMP — for Oakland Uncorked (Approved at July 14, 2015 Commission meeting due to sale of alcohol) 2. Clarkston Historical Society — for Ellis Barn Hoedown (Approved at July 14, 2015 Commission meeting due to sale of alcohol) 3. Michigan Interscholastic Cycling Association — for Middle/High School mountain bike race at Addison Oaks - $250 fee 4. Oakland County Parks Nature Centers: Attached is a report showing the revenues, expenditures, attendance and participation figures for Red Oaks Nature Center and Lewis Wint Nature Center for 2014 and year to date figures for 2015. 5. Volunteer Services: It is an exciting time in the world of Oakland County Parks and Recreation Volunteer Services! When Julee Erskine, Volunteer Services Recreation Specialist, was hired in September 2014, 1 challenged her to increase our volunteer base from 400 to 1000 volunteers. I am happy to report that on July 21, 2015 we surpassed our 1000 volunteer goal! We are utilizing a software program called Volgistics which is allowing us to track volunteer contact information, their hours, and their assignments and customize reports based on this information. This software program allows for email messages to be sent directly to the volunteers for recruiting purposes and social invitations. It has streamlined our application process as well as our time tracking. We have 6 supervisors entering in their volunteer hours weekly similar to how they enter their employee payroll. We are also developing new volunteer programs with our dog park ambassador program; trail ambassador program as well as a historical corps. These new programs will be implemented over the next few months. 6. Relocation of October 13, 2015 OCPRC Meeting: As former OCPR Commission Chairperson Emeritus Pecky D. Lewis, Jr. will be in attendance at the October 13, 2015 OCPRC meeting so we may honor him for receiving the MRPA Hall of Fame Award and the NACPRO Professional Lifetime Achievement Award, staff requests Commission's approval on the relocation of this meeting to the OCPR Administration Building instead of Groveland Township, as originally planned. Oakland County Fair Schedule: The Oakland County Fair Board has secured a contract with the fair vendor for the next 10 years. The following are the dates for the Oakland County Fair at Springfield Oaks County Park from 2016 - 2025: July 8-17, 2016 July 7-16, 2017 July 6-15, 2018 July 5-14, 2019 July 10-19, 2020 July 9-18, 2021 July 8-17, 2022 July 7-16, 2023 July 5-14, 2024 July 11-20, 2025 78 Economic Development Project — Use of Park Land: Staff is working with Oakland County Economic Development to identify potential parcels of Park Land that could possibly be used for solar farms through DTE. These lands - if found to be feasible for both Parks and DTE - would have long term leases with a significant revenue stream to us, similar to the telecommunications towers we have. Parks was approached by Economic Development to help meet the need. This project is possibly a future initiative of County Executive L. Brooks Patterson's Business Roundtable. Staff will continue to keep the Commission informed of any future movement on this project, we have not even identified if we have any lands that meet the specifications yet. OC CISMA MISP Pre -Application: The Oakland County Cooperative Invasive Species Management Area (OC CISMA) has submitted a pre -proposal to the Michigan Invasive Species Grant Program. The OC CISMA is made up of 21 member communities (Including Oakland County Parks and Recreation) and non-profit organizations, as well as 7 additional collaborating agencies. The pre -application is requesting $231,000 to develop a strategic plan to control invasive species in Oakland County, fund a CISMA Coordinator, and treat state -priority invasive species on 495 acres and 20 miles of road right-of-way. The full project cost is $381,146, with a local match of $150,146 (39.4% of project costs) split among the partner agencies. The Stewardship Network will serve as the fiduciary for the grant. If approved, OCPR's contribution would be $40,000 in budgeted swallowwort treatment at Rose Oaks and Highland Oaks County Parks, as well as potential desk/office space and computer/GIS access for the CISMA Coordinator (12-17 month position, estimated value of $8,500). The OC CISMA expects to hear back by late -August if it is invited to submit a full proposal (due October 30, 2015). Please see attached documents for further information. 1. FOR Aug OCPRC OC CISMA MISGP-2015-preproposal 2. 2015 MISP OC CISMA PRE APPLICATION BUDGET 3. OC CISMA Nash Letter Of Support 10. Potential Land Acquisition - Natural Resources Management Costs: A potential land acquisition was recently discussed at a Commission meeting and the question was raised about the Natural Resources management costs. Natural Resources Planner Brittany Bird has provided the following information on the natural resources management cost per acre: On a per acre basis, over the first 5-7 years, if we were able to do the intensive management that the site really needs, it would cost about $387/ acre for in-house management; $968/ acre if contracted — this will decrease over time as restoration efforts decrease the density of invasives on the parcel. Comparison Stats: • Our current NR budget theoretically allows for spending $91/ acre on each undeveloped acre (note, we do not actively manage every acre of natural area) • Contracted prescribed burns cost on avg. $250/ acre • Contracted chemical control costs on avg. approx. $500-$800/ acre • NR tech chemical control costs on avg. approx. $174 - $250/ acre 2.10 ESTIMATED STEWARDSHIP NEEDS AND COSTS Stewardship costs for invasive species management The majority of the property is severely impacted by moderate to dense glossy buckthorn. Management to an ecologically acceptable density of buckthorn and other invasives such that the property harbors reasonable wildlife habitat and ecological function values, would require significant sustained economic investment. The following is estimated to be annual treatment cost for 30-acres of moderate to dense buckthorn for the first 5-7 years. This is a conservative estimate because likely more than 30-acres of property are impacted by buckthorn or other invasives in some manner. • 223 hours for crew of 4 to cover @ $13.46/hr. _ $3000 staff time • 50 gallons of Garlon 3A herbicide (a) $250/ qal = $12,500 herbicide Total annual cost for first 5-7 years of in-house invasive control = minimum of $15,500 79 Contracted invasive control services would be approximately 2.5x the above = $38,750 annually for 5-7 years. As progress is made and the seedbank is purged, annual treatment costs should decline. However, assuming buckthorn could be controlled to acceptable density levels within the first 5-7 years of active management; annual maintenance control costs would likely remain at 25-33% of estimated initial annual control costs in perpetuity. 11. Quarterly Travel Michigan Links Analysis Report for Red Oaks Waterpark: Below is the most recent quarterly Travel Michigan Links Analysis Report for Red Oaks Waterpark. This report tracks the activity of our link on the Travel Michigan website at michigan.org. Clicks are the number of times michigan.org web visitors clicked our link and were transferred to the OCPR website. A significant amount of web traffic is forwarded to the various Michigan Destination Marketing Organizations. These clicks may also benefit us as those web visitors may visit our website or contact us via the Convention & Visitor Bureau. To review a listing of the Clicks for all Michigan Destination Marketing Organizations, visit the Links Analvsis page on industry site. If you have any questions, contact them at: linksfeedback(@rnichiaan.ora,. Quarterly Tracked Click-Throughs / Red Oaks Waterpark: Clicks April 2015 68 May 2015 152 June 2015 409 Please refer to the following link for more detailed information: hf r)://ref.michiaan.ora/travel/linkanalvsis/summarv.asr)?p=Gl5883 If you are having difficulties with the link above, copy and paste the URL in your browser. 12. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next two OCPR Commission meeting dates will be September 8, 2015 at 2:00 p.m. at the OCPR Administration Office, and October 13, 2015 at OCPRC Administration Office at 2:00 p.m. We are requesting the October OCPRC meeting be relocated to the OCPR Administration Building because Pecky Lewis, Jr. will be present to receive 2 awards. The next two Executive Committee meetings will be Tuesday, August 25, 2015 at 2:00 p.m. and Tuesday, September 22, 2015 at 2:00 p.m. 13. Commission Pictures: A picture will be taken of the current OPCR Commission at the August 11, 2015, OCPR Commission meeting. Please wear business attire for this picture. 14. Parks and Rec Business Magazine: Attached to this report is a copy of an article that Business Development Representative Stephanie Mackey wrote that appeared in the July issue of Parks & Rec Business magazine on our organizational training plan. 15. Article on Equestrian Trails: Also included with this report is a copy of an article that was written by Jonathan Schechter which was in the August 2015 issue of Parks & Recreation Business magazine, featuring the Equestrian Trails in Oakland County Parks. 16. Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Developed a communications plan for July is Parks and Recreation Month including a news release, social media with key messaging and photos, emarketing and a "Bucket List of 31 Things to do in the Oakland County Parks". Direct media response to this initiative included the C & G Newspapers (Birmingham - Bloomfield Eagle) and Oakland County's Prosper e-newsletter. 80 -Hosted a SpongeBob appearance weekend July 18 & 19 at Waterford Oaks Waterpark. SpongeBob posed for photos and greeted 1,017 young waterpark guests during the two-day visit. Promotion of the event included 30-second Comcast cable television ads which promoted the waterparks season passes plus the character weekend. The ads aired July 13-19 in Birmingham, Livonia, Pontiac and Royal Oak. Additionally, promotional mentions aired July 10-19 on WDIV Channel 4 and Fox 2 Detroit. Other efforts included a news release, emarketing message to 13,125 subscribers plus signage and flyers at both waterparks. Social media included Facebook, Instagram and Twitter posts. A rotating banner was highlighted on DestinationOakland.com's homepage. Blue Water Grill offered a $5 meal deal event tie-in for ages 12 and under. The first 200 youth each day in line to see SpongeBob received Oakland County Parks souvenir sunglasses. -Created an in-house video to the song "Come Out and Play", the official slogan and theme song of the Michigan Recreation and Park Association which recently unveiled its new brand identity as mParks, and kicked off a marketing campaign focused on increasing usage and support for Michigan's state, county and community parks and recreation centers. The marketing effort, featuring the new mParks slogan, "Come Out And Play," is built around a theme song of the same name. The song will be used in TV and radio PSAs and be made available to member organizations. Oakland County Parks was the only premier member agency selected to develop a video to illustrate how video footage of an agency's special events, programs and facilities can be marketed using the song and marketing tool kit from mParks. -Crafted 39 emarketing messages from June 17-July 14 featuring adaptive, campgrounds, Come Out & Play event at Catalpa Oaks, dog parks, Footgolf, golf, July is Parks and Recreation Month, natural resources stewardship, nature centers, Oakland County Fair, Oakland County Market, volunteers and waterparks. The messages were sent to a total of 341,877 recipients. -Promoted the 2"d Annual Pics of the Parks Photo Contest which officially opened July 13 and runs through Sept. 7. This is now a free contest allowing unlimited submissions that are submitted via Facebook. The Top 50 photos will be displayed in the fall at Somerset Collection in Troy. The contest, hosted by Oakland County Parks and the Oakland Parks Foundation, is also sponsored by The Oakland Press. The categories focus on the PARKS theme: Parks, Action, Recreation, Kids, Selfies. Pics of the Parks is being promoted through social media via Facebook, Twitter and Instagram. Other organizations have posted to social media about the contest as well such as Oakland County, Waterford BMX and Waterford Lions Club among other shares. Promotional posters and signage are located throughout the parks system. The communications plan included a news release to media and rotating banner on DestinationOakland.com landing page. -Facilitated an information sharing meeting regarding the county's digital signs with the Road Commission for Oakland County and the County Executive's Office. The takeaways were to identify the contact person at each entity, agree to share information on digital boards if it has county -wide appeal and set time frames for keeping the information live on the sign. As future digital signs are constructed, they will be added to the joint inventory list. Currently Oakland County Parks has one, 2-sided sign at the Oakland County Park; the County Executive's Office has two, 2-sided signs on north and southbound Telegraph at the county complex entrances and at the end of July the Road Commission was adding one, 1-sided sign at Pontiac Lake Road and County Center Drive. -Created images for the county market's digital sign to promote fresh produce, cut flowers, baked goods, artisan crafts, special events, EBTISNAP accepted and accepting new vendors. -Hosted a Media Night at the Oakland County Fair July 6 that was attended by The Oakland Press, Oakland County Moms and Mrs. Webber's Neighborhood (blogger). Sent information and photos to CBS News upon request. Posted photos to Facebook from the July 3 opening night free concert featuring TJ Craven and Grant Reiff Band and fireworks. Communications and Marketing promotional efforts, in conjunction with efforts by the Oakland County Fair Board, lead to a record 122,000 visitors breaking the 2014 record by 10,000 attendees, according to Oakland County Fair Manager L.C. Scramlin. Other parks initiatives included signage, a news release, social media, emarketing messages and more. -Hosted a Media Day at the Butterfly Parade on July 11 and took photos for Facebook postings from the event. No media attended, however content was generated for Newsbreak, the staff weekly e-newsletter. -Wrote the nomination for the Oakland County Market Cooking Demonstrations with Edible WOWwhich won a National Association of Counties Achievement Award. 81 -Created a communications plan for the Addison Oaks beach closure early in the season due to e-coli levels due to high Canada geese population including: signage; letter to reservation holders; and website home page rotating message. -Created an awareness effort to notify guests that Oak Management will continue taking/handling reservations in 2015 at the Glen Oaks and Lyon Oaks banquet centers and Katherine's Catering will assume operations in those facilities in 2016. Efforts included signage at both locations, posters, informational materials and clarification on the meeting and event planners pages of Destination Oakland. ccm. -Provided an ad for the Michigan Senior Olympics Summer Games as part of the two-year sponsorship agreement and provided promotional items for 700 athlete bags. -Photographed and shot video of the Barn Yard Bash at the Ellis Barn, Get Out at Play Day at Catalpa Oaks, Summer Sizzler at Independence Oaks and Fantastic Jurassic at Red Oaks Nature Center. -Boosted a post on the Association of Recreation Vehicles and Campground of Michigan Facebook page. The post ran seven days and reached an estimated 4,100- 11,000 Facebook users interested in camping and outdoor recreation. Groveland Oaks was the ARVC Michigan Campground of the Day on July 13. -Promoted Metro Parent Magazine naming Red Oaks Waterpark and Waterford Oaks Waterpark to its 2015 Top Waterparks in Southeast Michigan with social media, incorporation into web pages and news releases and more. -Compiled the highest Travel Michigan. org "clickthrus" for April -June 2015: Campqrounds Addison Oaks: April 460; May 698; June 912 Groveland Oaks: April 148; May 300; June 379 Waterparks Red Oaks April 68; May 152; June 409 Waterford Oaks April 82; May 247; June 816 Other Independence April 37; May 56; June 86 White Lake Golf April 29; May 43; June 56 -Developed volunteer banners for use at parks special events and community functions. -Designed a one -quarter page ad for the 2016 Good Sam RV Travel Guide and Campground Directory to promote Addison Oaks and Groveland Oaks camping opportunities. -Placed a half -page ad in the July issue of Metro Parent Magazine and a digital web ad to promote waterparks season pass sales and the August 8 Disney Star Peyton List appearance at Red Oaks Waterpark. -Developed banner ads promoting waterparks (SpongeBob and Peyton List events) and season passes for Oakland County Moms website average monthly unique visitors 40,000; average monthly page views, 90,000; e-newsletter 4,300; Facebook: 6,200; Twitter, 9,550. -Placed front page banner ads in The Oakland Press on July 3 & 24 promoting SpongeBob & Peyton List events at the waterparks -Placed an ad in Cruis'news to promote the August 23 Destination Cruisin' event at the Oakland County Market. The local magazine for car enthusiasts printed 20,000 and is the collectible 2015 Dream Cruise issue. -Designed July and August ads for Michigan Gardener Magazine to promote the Oakland County Market, and a digital e-newsletter ad. More than 31,000 issues are distributed at 260 sites in Southeast Michigan six times a year and e-newsletter goes to 4,000 MGM subscribers. 82 -Coordinated tabletop displays with photos, brochures and promotional items for two Oakland County Fair events and the Butterfly Parade. These portable displays allow staff members to connect with park visitors in their own communities and collect email addresses so visitors can be notified of future events at the parks based on their individual interests. -Placed a nature centers ad in the Lake Orion Enrichment Fall Guide; delivered to 22,000 households -Featured Lyon Oaks Golf Course in the Huron Valley Chamber of Commerce newsletter as the business spotlight each week in July; the newsletter is sent to 725 emails weekly for an exposure of 2,900 eyes on impressions. -Created a Wint Nature Center ad for the Springfield Township Recreation Guide; mailed to 15,500 homes -Drafted a detailed query for Metro Parent Magazine proposing a monthly column that will highlight trails, outdoor adventures and natural wonders in the parks system. -Finalizing text and graphic for a new interpretive sign entitled "Lawn Lobsters and Swamp Rattlers" that will be placed in multiple locations in multiple parks. The sign explores the relationship between the Eastern Massasauga Rattlesnake and the chimney crayfish, a keystone species. The sign takes on new importance with the native rattlesnake a federal candidate for protection. Print exposure for the parks system: Oakland County golf outings The Oakland Press: 45,859 circulation June 21, 2015 httr)://www.theoaklandr)ress.com/business/20150621 /oakland-countv-aolf-outinas Glen Oaks Club might host PGA Tour's Barclays event in 2017 Newsday: 2,600,213 unique visitors per month June 22, 2015 http://www.newsday.com/sports/qolf/qlen-oaks-club-miqht-host-Dqa-tour-s-barciays-event-in-2017- 1.10569915 Oakland County waterparks offer an escape from the heat Oakland County Press statewide insert June 25, 2015 Print Only: page 29 Oakland County Parks offers something for everyone Oakland County Press statewide insert June 25, 2015 Print Only: page 38 Outdoor and Indoor Water Parks in Michigan MetroParent Magazine Online: 35,864 unique visitors per month June 22, 2015 http://www. metror)arent.com/dailv/familv-attractions/water-parks/water-parks-sprav-qrounds-public-pools- southeast michiqan/?mgsc=E3800915&utm source=WhatCountsEmail&utm medium=metroparent full+Metro%20Paren t%20Daily+Metro%20Parent%20Daily&utm campaign=062215 Mondav 83 Katherine's Catering contracted for 2 Oakland County golf courses Oakland Press: 45,859 circulation June 23, 2015 http://www.theoaklandi)ress.com/business/20150623/katherines-caterinq-contracted-for-2-oakland-cou ntv- golf-courses South Lyon area community briefs Hometown Life: 19,200 circulation June 24, 2015 http://www. hometownlife.com/story/news/local/south-lvon/2015/06/24/u Dcominq-events/29163313/ LI in line for its own grand slam of golf Newsday: 2,600,213 unique visitors per month June 24, 2015 http://www. newsday.com/sports/columnists/mark-herrmann/li-in-line-for-its-own-q rand-slam-of-qolf- 1.10577156 Community Calendar Spinal Column: 48,821 unique visitors per month July 1, 2015 http://www.sr)inalcolumnonIine.com/news/2015-07-01/Community Calendar - Post vour event/COMMUNITY CALENDAR.html Novi/Northville Community Calendar Hometown Life: 19,200 circulation July 1, 2015 http://www. hometownlife.com/storv/news/local/novi/2015/06/30/novi-northville-events/29500661 / Women's golf group hosts scramble in Farmington Hills Farmington Voice: online news website July 1, 2015 http://www. farm inatonvoice.com/wom ens-golf-q rou p-hosts-scram ble-farm ington-hills-000500 Suit up for fun at area waterparks Oakland Press: 45,859 circulation July 3, 2015 Print Only: page 1 and 4 Community Calendar Spinal Column: 48,821 unique visitors per month July 8, 2015 http://www.spinalcolumnonline.com/news/2015-07-08/Communitv_Calendar - Post vour event/COMMUNITY CALENDAR.html Celebrate: July is National Parks and Recreation Month Spinal Column: 48,821 unique visitors per month July 8, 2015 http://www.sDinalcolumnonline.com/news/2015-07- 08/News/Celebrate Julv is National Parks and Recreation Mo.html 84 Oakland County Parks invites you to'Come Out and Play' C&G Newspapers: 168,241 unique visitors per month July 10, 2015 http://www.candanews.com/news/oakland-countv-parks-invites-vou °/aE2°/`80°/`98come-out-and- play%E2%80%99-84692 Quake on the Lake Powerboat Nationals set for July 18-19 Hometown Life: 19,200 circulation July 15, 2015 http://www. hometown life. com/storv/sports/2015/07/14/quake-lake-powerboat-nationals-set-iulv/30130109/ Road Commission allocates $75K for regional collective formed to attack phragmites Daily Tribune: 66,531 July 15, 2015 http://www.dailvtribune.com/environment-and-nature/20150715/road-commission-allocates-75k-for-regional- co I lective-fo rmed-to-attac k-ph raq mites Put fun on your bucket list this summer with Oakland parks C&G Newspapers: 168.241 unique visitors per month http://www.candq news.com/news/put-fun-vou r-bucket-list-summer-oakland-parks-84754 Oakland Countv Fair Coveraqe Oakland County Fair kicks off Friday Hometown Life: 19,200 circulation June 30, 2015 http://www. hometownIife.com/storv/entertainment/events/2015/06/30/oakland-cou ntv-fair-kicks- fridav/29512251 / Oakland County Fair opens today, runs through next weekend Oakland Press. 45,859 circulation July 3, 2015 Print Only: Page 3 Fireworks displays set to light up Metro Detroit Area The Detroit News: 113,489 July 1, 2015 http://www.detroitnews.com/storv/entertainment/2015/07/01 /fireworks-disDlays-set-light-metro-detroit- area/29538351/ Oakland County Fair returns July 3-12 C&G Newspapers: 168,241 unique visitors per month July 1, 2015 http://www.candcinews.com/news/oakland-county-fair-retu rns-iulv-3-12-84552 Officials hopeful that Oakland County Fair attendance will surpass last year's Oakland Press: 45,859 circulation July 8, 2015 http://www.theoaklandr)ress. com/general-news/20150708/officials-hopeful-that-oakland-countv-fair- attendance-wi I I-s u rpass-last-vea rs 85 UDeomine Events — Aueust 2015 Adaptive Recreation August 1 Wheelchair Daze — Picnic for Individuals with disabilities — Independence Oaks August 4 Every Day is a Picnic — For Individuals with disabilities — Novi Community Center OCParks Express August 5 Seniors to Independence Oaks — Arden Court August 6 Field Trip to Waterford Oaks — Ferndale Seniors to Independence Oaks - Berkley August 7 Adaptive to Independence Oaks — OUCares Autism Teen August 7 Adaptive to Independence Oaks — OUCares Autism August 11 Senior to Independence Oaks - OPC August 12 Field Trip to Independence Oaks — Royal Oak Township Adaptive to Independence Oaks — VA Hospital August 13 Field Trip to Independence Oaks — Hazel Park Senior to Independence Oaks — Royal Oak August 18 Field Trip to Red Oaks — Hazel Park August 19 Field Trip to Red Oaks — Berkley August 20 Field Trip to Red Oaks— South Lyon Camping August 7 Back in Time — Addison Oaks August 8 Air Fair — Groveland Oaks August 14 Great Outdoors — Groveland Oaks August 14 Wet and Wacky — Addison Oaks August 21 All Sports Weekend — Groveland Oaks August 21 All Sports Weekend — Addison Oaks August 28 Back in Time — Groveland Oaks August 28 Great Outdoors — Addison Oaks Golf August 4 Four Person Scramble (Ages 50+) — Springfield Oaks Golf Course Market Prourams August 1 Produce Bracelets/My Plate Activity — Oakland County Market August 1 Blood Pressure/BMI Checks — Oakland County Market August 7 Uncorked — Oakland County Market August 8 Flower Press — Oakland County Market August 8 Monarch Butterflies — Oakland County Market August 8 Corn Roast — Oakland County Market August 13 Senior Market Fresh — Oakland County Market August 18 4-H Let's Get Crafty Program — Oakland County Market August 20 Health Education Program — Oakland County Market August 22 Daisy Dyeing — Oakland County Market August 23 Destination Cruisin' at the Market — Oakland County Market Natural Resource Education Programs August 12 Clean Up the Clinton River Watershed — Addison Oaks August 15 Clever Coyotes Expo — Orion Oaks Dog Park August 29 Rattlesnake Recognition for Dog Owners — Lyon Oaks Dog Park 86 UveominE Events — August 2015 Special Events, Does, and Health & Wellness August 3, 6, 10, 13 River Walk - Walking the lazy river for fitness - Red Oaks Water Park August 7-8 Zip Line — Groveland Oaks August 22 Vaccination Clinic — Orion Oaks Volunteer Opportunities August 1 Wheel Chair Daze — Independence Oaks August 4 Every Day is a Picnic! — Lathrup Village Community Center August 7 Oakland Uncorked — Oakland County Market August 8 Air Fair — Groveland Oaks August 8 Corn Roast — Oakland County Market August 12 Clinton River Watershed Clean Up — Addison Oaks August 15 Healthy Oakland Partnerships "Family Day" — Oakland County Market August 23 Destination Cruisin' — Oakland County Market August 29 Rattlesnake Education for Dog Owners — Lyon Oaks Dog Park Nature/Interpretive Programs Field Trips, Birthday Parties, Meetings August 1 Max & Lina's Birthday — Wint Nature August 6 Garden Work Bee — Wint Nature Center August 8 Cub Scout Pack 1587 — Red Oaks Nature Center August 8 Church of Jesus Christ — Red Oaks Nature Center August 8 Sophia's Birthday — Wint Nature Center August 11 Hands of Hope — Wint Nature Center August 12 OCXP/Royal Oak Twn — Wint Nature Center August 13 OCXP/Hazel Park — Wint Nature Center August 18 OCXP/Hazel Park — Red Oaks Nature Center August 19 OCXPBerkley — Red Oaks Nature Center August 20 OCXP/South Lyon —Red Oaks Nature Center August 20 Garden Work Bee — Wint Nature Center August 20 Kindercare/Starlab — Wint Nature Center August 21 CSDD — Wint Nature Center August 27 Mom's Club of Rochester — Wint Nature Center August 27 Warren Wds Christian — Wint Nature Center August 28 Learning Experience of Northville — Red Oaks Nature Center Public Interpretive Programs August 7 Grandparents/Grand Child Camp — Wint Nature Center August 8 Dog Days of Summer — Red Oaks Nature Center August 8 Summer Star Party — Wint Nature Center August 14 Parents' Night Out — Red Oaks Nature Center August 15 Insect Safari — Red Oaks Nature Center August 15 Mom, Can I Keep It - Wint Nature Center August 22 Tuning Your Tot Into Summer — Wint Nature Center August 22 Astro Evening — Red Oaks Nature Center Outreach Services August 4 Lathrup Village Every Day a Picnic — Red Oaks Nature Center August 14 Starlab/West Bloomfield Parks & Rec — Wint Nature Center August 26 Wee Discover — Wint Nature Center 87 Upcoming Events — August 2015 Mobile Recreation August 1 Bouncer: Ariel Taylor company launch party at Bloomer Park August 1 Carnival Package & Tower: OCPRC Campground Rec. Addison Oaks Corn Roast August 1 Festival Package, Stage & Tower: Genisys Credit Union Lone Ranger Days in Downtown Oxford August 1 Obstacle Course, Go Bike: OC Health Division Clinton River Event at Beaudette Park August 1 Water Inflatables: OCPRC Campground Rec. Wet & Wacky at Groveland Oaks August 1 Tents & Stage: OCPRC Adaptive Rec Wheel Chair Daze at Independence Oaks August 1 Bleachers: Gratiot McDougall Company Gratiot Splash on Gratiot Ave August 1 Bus: Waterford Senior Center to the City Theater in Detroit August 1 Bus: Wedding Shuttle from the Embassy Suites to Addison Oaks August 1-2 Stage: Goodrich Chamber of Good times in Goodrich at Commons Park August 2 Festival Package: Clawson Youth Assist Children's Day in City Park August 2 Climbing Tower: Selfridge Army Base Family Day (top 4 Picnic area) August 2 Stage: Michigan Heroin Opiate Prevention Concert at the Civic Center August 3 Festival, Water Inflatables, & Towers: Kenwood Elementary Field Day August 4 Bouncer: Pleasant Ridge Parks & Rec Summer Camp at Gainesboro Park August 4 Carnival Package, Mascot, &Tent: OCPRC- Adaptive Rec Every day is a Picnic at Lathrup Village August 4 Festival Package, Bleachers, Go Golf & Tower: Auburn Hills Police Dept. National Night Out at Auburn Hills Community Center August 4 Tower: Roeper School Extreme Day August 4 Go Fish & Bus: Lake Orion Community at Independence Oaks August 4 Bus: Independence Twp. Parks & Rec to Comerica Park August 4 Stage: Detroit Police 3rd Precinct: National Night Out August 4 Stage: Grand Blanc Parks & Rec Concert Series in Physician's Park August 5 Bouncer & Tower: MRPA Day at Belle Isle August 5 Go Fish & Bus: SPLAT at the Park- Independence Oak August 5 Bus: OCPRC- Adaptive Rec OC Express to Independence Oaks August 5 Bus: Jewish Community Center Trip to Independence Oaks August 5 Stage: Lathrup Village Volunteer Appreciation at the Municipal Grounds August 6 Bouncer: Baldwin Center Camp August 6 Festival Package: City of Farmington Hills at Heritage Park August 6 Festival Package: Wixom Community Foundation Summer Concert Series at Sibley August 6 Go Fish: Hazel Park Parks & Rec Kids Kamp at Green Acres Park August 6 Bus: OCPRC- Adaptive Rec OC Express to Red Oaks August 6 Bus: City of Pontiac trip to Waterford Oaks Waterpark August 6 Bus: OCPRC- Adaptive Rec Waterford Oaks Waterpark August 6 Stage: Royal Oak Parks & Rec Concert Series at 4th and Center St August 7 Bleachers & Mini-fest.: Rochester A Rec Parks & Rec at Bloomer Park Rochester August 7 Carnival Package: OCPRC- Adaptive Rec OC Express to Lake point at Independence August 7 Festival Package: Wixom Parks & Rec Movie in Sibley Park August 7 Water Inflatables, Tower: Adaptive Rec OC Express Lake point at Independence August 7 Tower: Huron Valley Chamber of Commerce Milford Memories August 7 Go Golf. Ferndale Parks & Rec Day Camp at the Kulick Community Center August 7 Go Golf: OCPRC- Rec Programs & Services Foot Golf Event Red Oaks Golf Course August 7 Light Towers: OCPRC-BMX Event August 7 Bleachers: Huron Valley Chamber Basketball Tournament Milford Memories August 7 Bus (2): OCPRC- Adaptive Rec OC Express August 7 Stage: Commerce Twp. Parks & Rec Concert in the park August 7 Stage: Boys and Girls Troy Summer Talent Show August 8 Bleachers & Go Golf White Lake Twp. Library Reading Celebration August 8 Carnival Package: OCPRC Campground Rec Groveland August 8-9 Stage, Festival Package & Tower: City of Oak Park Summer Fest at Shepherd Park August 8 Mini-Fest.: White Lake Twp. Lib Reading Celebration at the White Lake Library 88 UpcominLy Events — Auizust 2015 Mobile Recreation (coat.) August 8-9 Climbing Tower & Bleachers: Huron Valley Chamber Milford Memories in Downtown Milford August 8 Go Bike: Sierra Club Green Cruise in Downtown Ferndale August 8 Bus: Independence Twp. Parks & Rec Tons of Trucks shuttle August 8 Stage: Liberty Family Outreach Summerfest at Shaw Park August 8 Stage: OCPRC- Rec Programs and Services Air Fair at Groveland August 9 Bouncer: New Mount Moriah Sizzling Summer Community Picnic August 9 Stage: Sacred Heart of Jesus Annual Sacred Heart Bazaar August 10 Climbing Tower: Clarkston Ind. District Reading Finale at Clarkston Library August 11 Festival Package: Oak Park Parks & Rec Day Camp at Oak Park Community Center August 11 Obstacle Course: Oxford Twp. Parks & Rec at Oxford High School August 11 Go Fish: Royal Oak Twp. Parks & Rec Summer Camp August 11 Bus: OCPRC- Adaptive Rec OC Express to Independence Oaks August 12 Water Inflatables: OCPRC- Adaptive Rec OCXP at Independence Oaks August 12 Climbing Tower: Troy Parks & Rec Summer Camp August 12 Go Golf: Orion Twp. Community Camp Agawan August 12 Bus (2): OCPRC- Adaptive Rec. OC Express August 12 Bus: Waterford Twp. Parks & Rec Senior Trip Pick-up August 12-14 Stage: Back to the Bricks Car Show at University of Michigan August 13 Festival Package: City of Pontiac Summer Day Camp at Murphy Park August 13 Festival Package: Wixom Community Foundation Summer Concert Series at Sibley Park August 13 Water Inflatables: OCPRC- Adaptive Rec OC Express to Independence Oaks August 13 Climbing Tower: Consumers Energy Company Picnic at Groveland Oaks August 13 Bleachers: OC Republican Party Dream Cruise Event at OC Republican Party Headquarters August 13 Bus (2) OCPRC- Adaptive Rec OC Express August 13 Stage: Royal Oak Parks & Rec Concert Series at 4th and Center St August 14 Bouncer: Novi Parks & Rec Sizzling Summer Series at Fuerst Park August 14 Festival Package: Arborview Village Back to School Picnic at Arborview Village Apartments August 14 Festival Package: Berkley Parks & Rec Cruise Fest at 12 Mile & Tyler August 14 Climbing Tower: Boys and Girls- Troy Summer Carnival at the Boys & Girls Club August 14 Go Golf: Clarenceville School at Botsford Elementary August 14 Tent, Bleachers, & PA: OCPRC-Waterford Market Oakland Uncorked at the Waterford Market August 14 Bus: West Bloomfield Community to the Waterford Oaks Waterpark August 14 Bus: Wedding Shuttle from the Royal Park Hotel to Addison Oaks August 14 Stage: Franklin -Wright Family Fun Fest August 15 Festival Package: Smith Group JJR Company Picnic at Kensington Park August 15 Water Inflatables: OCPRC- Addison Oaks Wet & Wacky event at Addison Oaks August 15 Climbing Tower: OCPRC- Campground Rec. Great Outdoors at Groveland Oaks August 15 Go Fish: South Lyon Farmers' Market August 15 Go Fish: OCPRC- Campground Rec. Great Outdoors Groveland Oaks August 15 Stage: Multi -Lakes Conservation Summer Night of Fun August 15 Stage: Highland Park Woodward Dream Cruise August 16 Festival Package: Pontiac Community Picnic at Beaudette Park August 16 Stage: Bethel Christian Family Carnival at Bethel International August 18 Bouncer: Royal Oak Twp. P & R Summer Camp at the Royal Oak Twp. Rec Center August 18 Carnival Package, Tent & Festival 2: Culvers Scoops for Hearts in Clarkston August 18 Mini -Festival: Wolverine Lake Tuesdays in Clara Miller Park August 18 Climbing Tower: OCPRC- Adaptive Rec OC Express to Red Oaks Nature Center August 18 Bus: OCPRC- Adaptive Rec Red Oaks Waterpark Trip August 19 Festival Package: Jewish Community Center Event August 19 Climbing Tower: OCPRC- Adaptive Rec OC Express Red Oaks Nature Center August 19 Bus: OCPRC- Adaptive Rec trip to Red Oaks Water Park August 19 Stage: Lathrup Village Volunteer Appreciation at the Municipal Grounds 89 UiwominLy Events — August 2015 Mobile Recreation (cont.) August 20 Carnival Package, Tower, & Tent: OC Children's Village Fun Fest Children's Village Field August 20 Mini -Festival: West Bloomfield Parks & Rec Kidcomotion at Marshbank Park August 20 Climbing Tower: OCPRC- Adaptive Rec OC Express to Red Oaks Nature Center August 20 Bus: OCPRC- Adaptive Rec ROWP Trip Pick-up location address: August 20 Stage: Boys and Girls- Troy Festival of the Arts at the Boys & Girls Club August 21 Bouncer: Clawson P & R Day Camp Hunter Community Center August 21 Mini -Festival: Oakland Livingston Human Services Agency Picnic at Independence Oaks Twin Chimneys August 21 Climbing Tower: Oakland Livingston Human Services Youth Camp at Beaudette Park August 23 Bouncer, Mini -Festival, Carnival Package, Climbing Tower, Festival, Obstacle Course, Tents, & Bleachers: OC Pontiac Airport Open House August 21-22 Bleachers: Joe Kocur Foundation Charity Softball Event at Lake Pines Softball field August 21 Bus: Troy Historical Society Trip to the Holocaust Memorial Center August 21 Stage: Northville Chamber of Commerce Ford Field Festival August 22 Bouncer: Royal Oak Twp. Parks & Rec Family Fun Day at Mack Rowe Park August 22 Carnival package: OC Health Division Hustle in the Park at Beaudette Park August 22 Festival Package: Huron Valley Rec Huron Valley Farmers' Market at Highland Elementary August 22 Mini -Festival: Berkley Parks & Rec Movie in the Park Berkley Community Park August 22 Obstacle Course: Pontiac Council District Picnic August 22 Climbing Tower: JLL Company Picnic at Independence Oaks Morraine Knoll August 22 Climbing Tower: Multi -Lakes Conservation Good Ole Days Multi Lakes August 22 Golf & Tent: Royal Oak Twp. Parks & Rec Family Fun Day at Mack Rowe Park August 22 Stage: Northville Chamber of Commerce Ford Field Festival August 22 Stage: Royal Oak Twp. Parks & Rec Family Fun Day at Mack Rowe August 25 Bus: Dublin Senior Center Senior Trip to Kensington Metro Park August 27 Mini-Fest: OC Little Oaks End of Summer Party at Paradise Peninsula Playground August 28 Bleachers: Notre Dame Prep Football at Notre Dame High School August 28 Stage: Oakland Twp. Parks & Rec Music in the Meadows at Bear Creek Nature Park August 29 Climbing Tower, Carnival Package, Festival & Mini-Fest.: MSC Industrial Supply Company Picnic at Catalpa Oaks Pavilion August 29 Go Fish & Climbing Tower: OCPRC- Campground Rec. Great Outdoors at Addison Oaks August 29 Bus: Wedding Shuttle from Paint Creek Country Club to the Hampton Inn August 30 Stage: A Word in Season Community Gathering 2015 August 30 Stage: Walled Lake Market Day 90 Red Oaks Nature Center / Lewis Wint Nature Center Update FOR Item # Red Oaks Nature Center Lewis Wint Nature Center Combined Totals Revenues _ _ JL. Account Description FY2014 Actuals 2015 ` .. (6/1/15) FY2014 Actuals 2015 YM (6/1/15) FY 2014 2015 )-'T (6/1/15) Revenue $ 24 620 $ 35,130 $ 21,554 $ 16,166 $ 46,174 $ 51,296 Expenses Salaries / Fringes (Full & Part Time) $ 130,228 $ 97,671 $ 145,000 $ 108,750 $ 275,228 $ 206,421 Building Maintenance Charges $ 10,015 $ 15,573 $ 9,300 $ 6,975 $ 19,315 $ 22,548 Contracted Services $ - $ 260 $ 432 $ 324 $ 432 $ 584 Electrical Service $ 3,159 $ 1,397 $ 10,000 $ 7,500 $ 13,159 $ 8,897 Equipment Maintenance $ 2,192 $ 1,351 $ 200 $ 150 $ 2,392 $ 1,501 Equipment Rental $ 540 $ - $ 200 $ 150 $ 740 $ 150 Grounds Maintenance $ 45,740 $ 9,343 $ 200 $ 150 $ 45,940 $ 9,493 Miscellaneous $ 223 $ 1 $ 700 $ 525 $ 923 $ 526 Natural Gas $ 2,666 $ 2,077 $ 7,500 $ 5,625 $ 10,166 $ 7,702 Printing $ 463 $ - $ 720 $ 540 $ 1,183 $ 540 Security Expense $ 1,799 $ 161 $ - $ - $ 1,799 $ 161 Training $ - $ 74 $ 300 $ 225 $ 300 $ 299 Travel and Conference $ - $ 101 $ 1,000 $ 750 $ 1,000 $ 851 Custodial Supplies $ 1,312 $ 876 $ 700 $ 525 $ 2,012 $ 1,401 Expendable Equipment $ 531 $ - $ - $ - $ 531 $ - Office Supplies $ 1,360 $ 1,574 $ 700 $ 525 $ 2,060 $ 2,099 Recreation Supplies $ 1,183 $ 553 $ 1,250 $ 938 $ 2,433 $ 1,491 Small Tools $ 217 $ 6,337 $ 400 $ 300 $ 617 $ 6,637 Special Event Supplies $ 25 $ 13 $ 2,000 $ 1,500 $ 2,025 $ 1,513 Uniforms $ 180 $ 447 $ 400 $ 300 $ 580 $ 747 Info Tech Operations $ 5,919 $ 2,831 $ 4,000 $ 3,000 $ 9,919 $ 5,831 Insurance Fund $ 1,764 $ 1,200 $ 5,000 $ 3,750 $ 6,764 $ 4,950 Maintenance Department Charges $ 162 $ 231 $ 850 $ 638 $ 1,012 $ 869 Motor Pool Fuel Charges $ 91 $ - $ 1,800 $ 1,350 $ 1,891 $ 1,350 Motor Pool $ 2,280 $ - $ 11,700 $ 8,775 $ 13,980 $ 8,775 Telephone Communications $ - $ 212 $ 5,800 $ 4,350 $ 5,800 $ 4,562 Subtotal $ 81,819 $ 44,612 $ 65,152 $ 48,864 $ 146,971 $ 93,476 Total Expenditure $ 212,047 $ 142,283 $ 210,152 $ 157,614 $ 422,199 $ 299,897 Lewis Wint Nature Center Operating Budget in 2011 prior to Red Oaks Nature Center Revenuel $ 29,769 I Expensel $ 402,862 l Nature Center Ws1,412 I I I I Program Participation # se 2,757 12,974 9,015 14,386 11,772 *Estimated totals 91 MICHIGAN INVASIVE SPECIES GRANT PROGRAM - 2015 PRE -PROPOSAL Project Title: Establishing and Implementing a Sustainable CISMA in Oakland County, MI Fiduciary Applicant: The Stewardship Network, Lisa Brush, 734-996-3190, Ibrush(a)thestewardshir)network.ora Brief Project Summary: The OC CISMA requests $231,000 to: develop a strategic plan to control invasives in Oakland County; fund a CISMA coordinator; treat state -priority invasives on 495 acres and 20 miles of road right-of-way. These activities will be used to leverage sustainable funding for the CISMA from the county and other sources. Estimated Project Cost (minimum $25,000 — maximum $400,000): Total Project Cost: $381,146 MISGP Request: $231,000 Proposed Local Match (minimum 10% of total project cost): $150,146 (39.4%) Match Sources: See Attachment A. Full Invited Proposals: DUE OCTOBER 30, 2015 Applicant Partners: Addison Township** - Bruce Pearson, bpearson@twp.addison.mi.us Charter Township of Bloomfield** - Charles Markus, cmarkus@bloomfieldtwp.org Charter Township of Brandon** - Kathy Thurman, kthurman@brandontownship.us City of the Village of Clarkston** - Carol Eberhardt, eberhardtc@villageofclarkston.org Charter Township of Independence** - Linda Richardson, Ichardson@twp.independence.mi.us City of Keego Harbor** - Leslie Clarke, Iclarkel @ameritech.net Michigan Nature Association** - Andy Bacon, abacon@michigannatureassociation.org North Oakland Headwaters Land Conservancy** - Sue Julian, land@nohic.org Oakland County Conservation District** - Patrick Costello, costello_assoc@comcast.net Oakland County Intermediate School District** - Al Selberg, al.selberg@oakland.kl2.mi.us Oakland County Parks and Recreation Commission** - Brittany Bird, birdb@oakgov.com Charter Township of Orion** - Chris Barnett, cbarnett@oriontownship.org The Road Commission for Oakland County** - Brad Knight, bkinght@rcoc.org Rose Township** - Paul Gambka, supervisor@rosetownship.com Charter Township of Springfield** - Colin Walls, cwalls@springfield-twp.us The Stewardship Network** - Lisa Brush, (brush@thestewardshipnetwork.org Charter Township of Waterford** Stacey St James sstjames@twp.waterford.mi.us West Bloomfield Parks and Recreation** - Jennifer Tucker, jtucker@westbloomfieldparks.org Charter Township of Highland* - Rick Hamill, rick.hamill@highlandtwp.org City of Novi* - Amanda Maynard, amaynard@cityofnovi.org Charter Township of Oakland Parks & Recreation Commission* - Mindy Milos Dale, mmdale@oaklandtownship.org **Current OC CISMA MOU Signatory, *Intent to sign OC CISMA MOU Collaborators: Oakland County Water Resources Commissioner, Jim Nash Oakland County Economic Dev. & Community Affairs, Jim Keglovitz, keglovitzj@oakgov.com SEMCOG, William Parkus, parkus@semcog.org The Stewardship Network, Spencer Kellum, skellum@thestewardshipnetwork.org Michigan State University Extension, Bindu Bhakta Michigan Department of Natural Resources, Julie Oakes Clinton River Watershed Council, Ann Vaara ADDITIONAL INFORMATION: Brittany Bird, Natural Resources Planner 248-858-1726; birdb@oakgov.com ATTACHMENT A - OC CISMA PRE -APPLICATION BUDGET/ MATCH SUMMARY - 2015 MICHIGAN INVASIVE SPECIES GRANT PROGRAM PRELIMINARY BUDGET OVERVIEW 1PROJECT COMPONENT JON-THE-GROUND TREATMENT- OC CISMA PARTNERS (@$8, 000/ partner x 15 partners) JOC CISMA COORDINATOR (1000-hrPTNE @ $25/hr) JOC CISMA STRATEGIC INVASIVE SPECIES MANAGEMENT PLAN ROAD COMMISISON FOR OAKLAND COUNTY - ROW TREATMENT (to be split among partners) STEWARDSHIP NETWORK SUPPORT/ ADMINISTRATION (capped at 10% of total ask) OAKLAND COUNTY CONSERVATION DISTRICT (Private lands swallow -wort treatment) EDUCATION AND OUTREACH (workshop and pub ed matenals) OC CISMA PARTNER MATCH OVERVIEW OC CISMA PARTNER Addison Township Charter Township of Brandon Township Charter Township of Orion Charter Township of Independence Township Charter Township of Oakland Parks & Recreation Commission Rose Township North Oakland Headwaters Land Conservancy Michigan Nature Association West Bloomfield Parks and Recreation Charter Township of Springfield Township City of Novi City of the Village of Clarkston City of Keego Harbor Oakland County Intermediate School District Oakland County Parks and Recreation Commission The Road Commission for Oakland County Oakland County Conservation District AMOUNT $120,000 $25,000 $25,000 $25,000 $21, 000 $13,000 $2, 000 $231,000 2015 MISGP MATCH MATCH TYPE; STATUS $4,000 Cash/In-kind; plan to seek $5,116 Cash/ In -kind; in -hand $10,000 Cash/ In -kind, In -hand $4,000 Cash/ In -kind, In -hand $4,000 In -kind; in -hand $4,000 Cash/ In -kind, In -hand $4,000 In -kind; in -hand $5,530 Cash/ In -kind, In -hand $12,000 Cash/ In -kind, In -hand $4,000 Cash/ In -kind, In -hand $4,000 Cash/In-kind; plan to seek $4,000 Cash/ In -kind, In -hand $4,000 Cash/In-kind; plan to seek $4,000 Cash/In-kind; plan to seek $48,500 Cash/ In -kind, In -hand $25,000 Cash/ In -kind, In -hand $4,000 In -kind; in -hand $150,146 'Requested Treatment Funds will address 1 or more State Priority Invasive Targets for SE MI: Phragmites, Japanese Knotweed, Swallow -wort, Flowering Rush, European Frog -bit, and Chinese Yam. Treatment that builds upon existing restoration efforts, targets outlying infestations, contains large source infestations, and/or works across jurisdictional borders, will be given priority. 93 �� wRc WATER RESOURCES COMMISSIONER Jim Nash 7/21/15 Ms. Kammie Fayre Michigan Invasive Species Grant Program Administrator Michigan Department of Natural Resources P.O. Box 30425 Lansing, MI 48909-7925 Dear Ms. Fayre: I am writing to convey the support of Oakland County for the 2015 Michigan Invasive Species Grant Program Application as submitted by the Oakland County Oakland County Cooperative Invasive Species Management Area (OC CISMA). Nineteen partners in Oakland County, including 4 county agencies, 11 municipalities, 2 land conservancies, and 2 conservation non -profits, signed a memorandum of understanding (MOU) creating an Oakland County Cooperative Invasive Species Management Area (OC CISMA) in December 2014. This initiative received support from the Oakland County Water Resources Commission, and Michigan State University Cooperative Extension (MSUE), as well as, several additional municipalities, and private landowners in Oakland County. The OC CISMA is the first formal collaboration of local governments and conservation organizations to control invasive species within Oakland County. Obiectives of the OC CISMA ■ Administering programs for purposes of controlling and preventing the spread of invasive species ■ Education and outreach programs regarding invasive species and management methods ■ Applying for grant funding to support the above on a county -wide basis In 2015 the OC CISMA MOU partners are collaborating to collectively spending $300,000 in budgeted funds to treat three terrestrial invasive plants (phragmites, knotweed, swallow wort) identified as targeted control priorities for SE MI by the Michigan Invasive Species Grant Program (MISGP) as jointly administered by MDNR, MDEQ, and MDARD. The Oakland County Water Resources Department fully supports the objectives and work of the OC CISMA toward addressing state -identified invasive species management priorities. In addition, from December 2014 — present, the OC CISMA partners and leadership have: ■ Organized monthly steering committee meetings, open to the public, to share information and disseminate invasive species control strategies across jurisdictional lines. ■ Created innovative strategies to lower institutional barriers to treat invasive plants across property lines using cost effective and efficient control methods. ■ Conducted invasive species education and awareness workshops and demonstration projects for municipal leaders, lake and riparian homeowner associations, and landowners which link the _XIWRC WATER RESOURCES COMMISSIONER Jim Nash economic impact of invasives to property values, quality of life, and ecosystem functions such as air and soil quality, pollinator services, and flood control. ■ Developed strategies to inventory invasives, and methods to prequalify contractors, obtain permits, and offer residents simplified, low-cost treatment on public and private properties. ■ Partnered with the Road Commission of Oakland County to administer $75,000 in RCOC- committed funds for treatment of phragmites, swallow -wort, and Japanese knotweed along 22.5 miles of road right-of-way in 8 Township ■ Engaged in on -going collaboration with other MI CISMAs via regional meetings, webcasts, papers, and conferences, to share best practices and strategies for CISMA implementation. As an emerging CISMA, in 2016-2017, the OC CISMA is seeking MISGP funding to increase capacity and become a sustainable, established CISMA: 1. The OC CISMA wishes to develop a strategic plan for collaborative management of invasive species in Oakland County which leverages the Oakland County Green Infrastructure Vision as a framework for prioritizing strategic detection, prevention, eradication and control efforts for state and regional -priority invasive targets. 2. The OC CISMA is seeking interim funding for a part-time coordinator position to assist the CISMA with; conducting strategic planning efforts, documenting on -the -ground control efforts, providing targeted education and outreach, garnering additional stakeholders and maintaining regional collaboration with other SE MI CISMAs, and securing commitments for a future, permanent, county -based funding source. MISGP grant funds to prepare a strategic plan and fund a CISMA coordinator position in are essential to fully establish the OC CISMA and render it fiscally sustainable. The Oakland County Water Resources Department fully support the past accomplishments and future vision of the OC CISMA to address state -identified invasive species management priorities, and endorse their 2015 MISGP Application which seeks 2016-2017 funding to prepare a strategic plan and secure a part-time coordinator resource. Sincerely, Jim Nash Oakland County Resources Commissioner 7/21/15 &vie] 9 ON Voices Of Parks & Rec BY STEPHANIE MACKEY Skill Acquisition Planning for employee career development or most parks and recreation agencies, the cost of human resources makes up a significant portion of the annual operating budget. How do you ensure effective performance management of existing staff and ongoing development of future human resources? Oakland County Parks and Recreation, in Michigan, has developed a comprehensive performance management process that is tied to ongoing employee development plans as well as organizational goals and initiatives. Filling Positions The process begins with filling vacant positions. By identifying staffing needs based on organizational priorities, we are able to determine appropriate job classifications to support a comprehensive staffing plan. Each classification is supported by a job description that aligns with the needs of the staffing plan based on skills, knowledge, and abilities required. The job description details are also compared with desired organizational goals when developing interview questions used to evaluate candidates for open positions. While selecting the appropriate candidate is a key element in the overall plan, a comprehensive onboarding process provides position -specific training to new hires based on the job description details and the new hire's skills. Examples of training offered include cash -handling for point -of -sale employees, or instructions on using job -specific tools and equipment for maintenance tasks. Performance Reviews Whether employees are seasonal, year-round part-time, or full-time, a certain element of ongoing performance management is necessary to ensure their success. All employees are subject to performance reviews, formal or on -the -spot, that assess past performance and support goal -setting for the future. Career -Development Planning In an effort to support ongoing career development for our 70 full-time employees, we have developed a detailed approach that Photos: (Top, Bottom) Gary Smith • (Middle) Oakland County, Michigan Parks and Recreation Department 9%�6 includes annual meetings between full- time employees, their direct supervisors, and the Business Development Representative for Organizational Development. During these discussions, individual performance goals and training plans for the coming year are reviewed. By working with direct supervisors and management team members, we are able to assess investments in professional development that make sense for the individual and the organization. Full-time employees may submit training request forms for ongoing development. These documented requests are compared with the career - development plan for each individual and are reviewed with supervisors and members of the management team to determine if the training investment is appropriate. If these requests cannot be approved, they are added to the employee's career -development plan for future discussion. Upon completion of training, employees are asked to document a formal Performance Development Debrief that identifies benefits of the training and opportunities for transferring new knowledge to their job or the organization. Employees document the objectives of the training course, new ideas that the organization should consider (technologies and innovations), evaluation, or continuing topics from the information presented. Employees are also asked to discuss six additional areas that allow us to assess the value of the training: ■ Ideas and information presented that employees can use in their current role ■ Information that applies to other areas of the organization ■ Recommending the training to other employees ■ Recommending the hosting of a training session or speaker ■ Other employees or departments that would benefit from attending a seminar ■ A forum for not recommending this training opportunity for other employees. Examples of recent training courses include an ongoing leadership - development curriculum, monthly safety -training packets presented by supervisors at each worksite, a customized approach to technical skill -building for maintenance employees, and a course in canine - behavior education for dog -park operations staff. Top -Down Support When we started the career - development planning process, employees initially felt they were being audited. But we were able to gain support from top leadership through middle -management to frontline supervisors and staff members. Supervisors shared their experiences and the benefits of the process with direct reports that mitigated staff concerns and reinforced the idea that this effort was seeking overall organizational development by developing skills on the front line and benchmarking strengths. This approach has also allowed us to promote institutional knowledge -sharing between aging boomers and employees new to the workforce. Getting Started If you are considering career - development planning with the staff, be sure to communicate across the organization, and, where appropriate, use peer mentoring and encouragement to promote skill acquisition. Teams that participate in training together are often able to share ideas and translate new information and knowledge to one another based on appropriate communication styles. When individuals attempt to apply what they learned in training with fellow attendees, there is a sharing of on-the-job transfer of knowledge. Don't be afraid to try this with your organization! Holding annual career - development planning conversations costs nothing and allows for investment in the overall development plan that will have buy -in from employees. With encouragement, staff will indicate the training necessary to perform their job better or add value to your organization. You don't need a huge training budget to invest in organizational development. We make every effort possible to work with partners and have had success with sharing training investments with other departments, for example, hosting an in-house session on a specific technical topic, which can be a lower cost per person because travel is not involved. We have also discussed work -site visits with other departments in order to share expertise in operations, maintenance, and customer -service functions. PBB Stephanie Mackey is the LlBusiness Development Representative for Otganizational Development for the Oakland County, Michigan Parks and Recreation Department. Reach her at mackeys@oakgov.com. To comment on this article, log on to www.parksandtacbusiness.com Photos: Oakland County. Michigan Parks and Recreation Department PBB www.parksandreebusiness.com 5797 T UN— .0 'm 1 111. Ir F� +'�. J L 1 • S '� � y4M Galloping ahead with partners and hot -pink muck buckets But the trail plan has no mention of hot -pink muck buckets, one of the eye-catching amenities that draw media attention to the connectivity, boardwalks, and successes of the multi -use equestrian trails managed by Oakland County Parks and Recreation. Here's the rest of this trail tale of how one park agency galloped ahead of the state's planning curve with the Addison Oaks Trail Connector and miles of other trails. In March 2010, the Parks and Recreation Division (PRD) of the Michigan Department of Natural Resources began an internal assessment of the equestrian opportunities and needs on PRD lands in the southern part of the state. Equestrians were biting at the bit for more access. And that was not surprising with the large number of horse -owning residents, especially in Oakland County with more than 7,000 horses and adjacent Lapeer County with nearly 5,000 horses. The United States Forest Service is the primary federal -land owner in the State of Michigan, and horse and pack animals are allowed on trails and campgrounds unless closed to equines. Lands administered by the National Park Service prohibit "The use of horses and pack animals outside of trails, routes or other areas designated for their use, such as the Alligator Hill Trail located within Sleeping Bear Dunes National Lakeshore in Lower Michigan." In southeast Michigan, where federal forest lands do not exist, county and regional park systems provide equestrian trail opportunities. One example is Oakland County Parks —an agency headquartered in Waterford, a 45-minute drive north of Detroit that administers 7,000 acres and is the proud home of hot -pink trailside muck buckets. 24 AUGUST 2015 PRE Photos: Jonathan Schechter 98 Spacious boardwalks along the new Addison Oaks Connector Trail accommodate equestrians, hikers and mountain bikers. Sharon Greene, the executive director of public relations for Oakland County's Highland Equestrian Conservancy, is an outspoken woman with strong land -conservation ethics and equine interests. When asked about the new trails, she did not hesitate to say that "horse people" had felt locked out. "Horses and horse pastures are the last line of defense against sprawl. Once small farms are pushed out, development takes over and the green spaces that we cherish are lost. But we are blessed here ... to have county park management that understands how to protect and conserve natural areas, and [the county] incorporates awesome trails for all user groups to appreciate beauty right in our own backyards." Equestrian -Friendly Oakland Highland Township in Oakland County was recognized as the first horse -friendly community by both the state and the county in 2005. In March 2006, Highland was honored as Michigan's first "equestrian -friendly" main street —making shopping in its downtown a unique experience. However, county riding trails remained limited in scope, access, and all- important connectivity. "The horse industry ... was overlooked for many years until a small band of about 15 equestrians, trail riders, and conservationists presented ideas about preserving green space, creating a network of non -motorized interconnected trails, and shared information about the local horse industry to the Highland Township officials in November of 2002," says Merle Richmond, Oakland Equestrian coordinator. The following spring, Visit KirbyBuilt.com/paws to See All Our Doa Park Products and Watch PBB www.parksandmcbusinms.cnm 25 99 Ralph Richard —then director of the county parks —was approached about the county purchasing a 216-acre parcel of land in Highland Township. In September 2007, the property was formally dedicated as Highland Oaks County Park, one of 13 parks now managed by the county. Today, county parks have 70 miles of trails for multiple -user groups, including 17 miles of equestrian trails that are, in a word—beautiful-5.3 miles at Rose Oaks County Park, 2.6 miles at Highland Oaks, and 9.4 miles at the ever -popular Addison Oaks County Park. Libby Dwyer is an active member of the Addison Oaks Trail Riders, a friends group that works to promote park use by equestrians, performs ongoing trail maintenance, and organizes special events, including the first -ever equestrian campouts offered within the county parks. "After being involved in trail -building with other government entities for almost 30 years, my experience with Oakland County Parks is an example of how successful a partnership between special -interests users and parks should be," Dwyer says. SPECIAL EQUESTRIAN RIDING & CAMPING EVENT Thuroday October 23 thru Sunday October 26 ExpectedONtonalham aethWtythroughoutthe park V epproseh all VAII intwoecUona wflh extra eautfon. Ampgrounds are dosed for regular use_ The trails at Rose Oaks and Highland Oaks are increasing rapidly in popularity while maintaining their rural character and winning support from industry, government, and friends groups. International Transmission Company is funding colorful, trailside interpretive signs that add to the educational value of the trails. Universally accessible boardwalks, fishing docks, and wildlife -viewing s W 9124fa1100 12124tatlonConl6o 2016Sfaflon 14174taflanRDA y a/AVAlWO$0011aenr reACaaat-15aaLautr R/LesMI-Ewell "W WA"&WIt-mosirub � Isdrrq STrI1If 0 W • • platforms along the trails were funded in part by a Natural Resources Trust Fund Grant from the Michigan Department of Natural Resources. "This project is significant because both Highland Oaks and Rose Oaks are bisected by significant wetland complexes, and now allows trail accessibility to areas not previously opened to the public, and especially those with disabilities," Stencil says. "Our vision is that someday a hiker, bike rider, or equestrian could make their way from Highland Oaks to Rose Oaks to Springfield Oaks in Davisburg and beyond. This is an important step to creating trail connectivity." And the dream continues to gain support. The Highland Equestrian Conservancy purchased a 4-acre, half -mile -long linear parcel to start the trail connection between Highland Oaks and Rose Oaks, and has committed funds for the installation of water pumps at those two parks. Hot -Pink Muck Buckets Aesthetics and good housekeeping are important in maintaining nature's beauty and trail comfort for all user groups. Trail riders Aunna Lippert and Craig Riggs are members of the Rose Oaks Equine Adventurers. The couple donated eight sets of hot -pink muck buckets with matching pink manure forks to the county parks to encourage riders to remove horse "gifts" from the boardwalks. Signage on each post requests that the buckets be used to transfer manure to the adjacent uplands. Hot pink muck buckets welcome equestrians to the horse -friendly boardwalks of Oakland County Parks. 26 AUGUST 2015 PHB 100 Addison Oaks Connector Trail Oakland County Parks strives to maximize the value of its land for all residents, and one way to accomplish this is to promote multiple -user groups whenever possible. The 2.4-mile Addison Oaks Connector Trail is an 8-foot-wide pathway of crushed gravel with wide grass shoulders; it is the newest link in the expanding trail network. "We're especially pleased with this project because our guests consistently rank trails as the number -one amenity in our surveys, and the fact this trail extension is a collaborative effort with multiple agencies speaks volumes about the commitment to future connectivity via trails," Stencil says. Principal Planner Jon Noyes of the county parks adds, "The new connector trail provides safe and appropriate access between our parks and other locations for pedestrians, equestrians, and mountain bikers." The project received a $228,800 Michigan Natural Resources Trust Fund Development Grant, and the county Each rider at the special equestrian weekend has a map to indicate trails they may use and park boundaries. parks funded the remaining $383,596. But perhaps, most importantly, the trails and the boardwalks that span almost 1,300 feet of wetlands are appealing to, and designed for, all users. Birders love the wetland overlooks, young parents push big -wheel baby carriages along the fully accessible trials, and when autumn leaves fall, specially permitted bow - hunters follow the trails to reach their tree stands. When winter returns, cross- country skiers follow the connector trail, adding to the growing list of friends who support the efforts of the parks. Heaven On Earth When it comes to managing a successful trail system that embraces multiple uses, partnerships and friends are essential. The Addison Oaks Trail Riders, working with park staff, has finalized plans for the third equestrian trail campout to be held in autumn 2015 as park planners explore the possibility of a future horse -camping site. Equestrian Sharon Greene says it best with her thoughts about the increased equestrian access and connector trail: "If heaven on earth was blessed with horses, it might look like the 1,140 acres of Addison Oaks County Park." PBB Jonathan Schechter is a Nature Education Writer for Oakland County Parks. Reach him at schechterj@oakgov.com. To comment on this article, log on to www.parksandrecbusiness.com PBB w".parksandrecbusiness.com 24 01