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Agendas/Packets - 2015.10.13 - 40303
MEETING NOTICE OAKLAND COUNTY PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a regular meeting of the Oakland County Parks and . Recreation Commission will be held at 2:00 p.m. on Tuesday, October 13, 2015, at Oakland County Parks and Recreation Administration Office, Waterford, Michigan 48328. located at 2800 Watkins Lake Road, GERALD A. FISHER CHAIRMAN Telephone: (248) 858-4603 1 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • DestinationOakland.com Q-A1qANDC0UNTYPMKS October 6, 2015 Oakland County Parks and Recreation Commission Oakland County, Michigan A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ................................... Oakland County Parks Administration Office 2800 Watkins Lake Road Waterford, MI TIME ................................... Tuesday, October 13, 2015 2:00 p.m. PURPOSE................................ REGULAR ,.� i e, , j ,1G This meeting has been called in accordance with the authorization of f liairman Gerald Fisher of the Oakland County Parks and Recreation Commission. Sincerely, Daniel J. Stencil, CPRE Gerald A. Fisher Executive Officer Chairman J. David VanderVeen ViceChairman John A. Scott secretary Next Meeting: Tuesday, November 10, 2015 @ 2:00 p.m. A. David Baumhart III Oakland County Parks and Recreation Administration Office Ron Fowkes Robert E. Kostin 2800 Watkins Lake Road Christine Long Gary R. McGillivray Waterford, Michigan 48328 Jim Nash David W. Potts Daniell. Stencil ExecudwO ficer 0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles, support economic prosperity and promote the protection of natural resources. 2 Oakland County Parks and Recreation Commission Meeting Parks & Recreation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, October 13, 2015 2:00 p.m. AGENDA Page #'s Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. Fisher 248.514.9814 2. Roll Call ------ « 3. Pledge of Allegiance ------ « 3-4 4. Approval of Agenda Approval G. Fisher/D. Stencil 248.858.4944 5-11 5. Approval of Minutes: Regular Meeting of 09/08/15 Approval V. Valko 248.858.4603 6. Public Comments: G. Fisher 12 7. PRESENTATIONS: NACPRO 2015 Professional Lifetime Award Pecky D. Lewis, Jr. 2015 mParks/MRPA Hall of Fame: Pecky D. Lewis, Jr. G. Fisher/D. Stencil Portia Fields -Anderson Kathy Crawford (Unable to Attend) 13 8. CONSENT AGENDA: 14 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 08/31/15 (FM 11, FYI 5) 15 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 08/31/15 (FM 11, FYI 5) 16 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 08/31/15 (FM 11, FYI 5) 17-19 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 08/31/15 (FM 11, FYI 5) 20 E. FY 2015 CIP Schedule Update Receive & File M. Donnellon 858.4623/D. Stencil 21 F. FY 2015 Maintenance Management Plan/Projects Update Receive & File M. Donnellon/D. Stencil 22-23 G. Monthly Purchasing $5,000-$19,999 Report for Month Ending 08/31/15 (FM 11, FY15) Receive & File A. Krumwiede 858.7678/P. Castonia 858.0909 H. Purchasing Procedure Approvals 24-27 1. Red Oaks Waterpark Fence Installation Approval T. Hughes 343.1011/S. Wells 858.4634 28-31 2. 2016 Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks, White Lake Oaks Golf Course T. Hughes Fertilizer/Pesticide Pre -Season Purchase Approval 32-39 I. Request for Temporary Use Permit at Waterford Oaks Park: St. Stephen Lutheran Church Lobsterfest - October 3,2015 Information/Approval M. Prowse 248.2801/D. Stencil 3 9. REGULAR AGENDA: 40 A. Review of Budget Process and Use of Fund Balance Informational L. VanPelt 858.2163/L. Sonkiss 858.0940/ D. Stencil/J. Phelps B. FY 2015 CIP Project Approvals: 41-50 1. Red Oaks Waterpark Wave Pool Equipment Installation - Electrical (Const. Approval) Approval J. Myers 202.9287/M. Donnellon 51-57 2. Red Oaks Waterpark Ornamental Cable Railing & Handrail - Lazy River Bridge (Const. Approval) Information/Approval J. Myers/M. Donnellon 58-64 3. Independence Oaks-ADA Improvements -Upper Bushman(Const. Approval) Approval J. Myers/M. Donnellon 65-71 4. Springfield Oaks Park - Ellis Barn Accessibility Information/Approval J. Myers/M. Donnellon 72-73 C. FY 2016 Capital Equipment Purchase: 1. 12 Cubic Yard Dump Truck Approval T. Hughes/J. Dunleavy 858.4647/D. Stencil 74-83 D. Evaluation, Review and Recommendation of Waterford Oaks Master Plan Design Competition Information/Approval D. Folland 736.9087/J. Myers/A. Krumwiede 84-90 E. OCPRC By-laws Amendment Approval G. Fisher/D. Stencil 91-92 F. Proposed OCPR Purchasing Procedures Information/Approval G. Fisher/D. Stencil 93-107 G. 2015 Oakland County CISMA Agreement and Memorandum of Understanding Approval B. Bird 858.1726/D. Stencil 108-120 H. Pending Capital Projects Summary Information M. Donnellon 10. REPORTS: 121-135 A. Executive Officer Report Receive and File D. Stencil B. Participation and Program Review FY 2015, Month 11 Receive and File T. Fields/J. Dunleavy 858.4647/T. Hughes 343.1011 136 C. Operational & Financial Efficiencies Receive and File S. Wells/D. Stencil D. Executive Committee Update Receive and File G. Fisher 11. OLD BUSINESS G. Fisher 12. NEW BUSINESS G. Fisher 13. CLOSED SESSION: Proposed Property Acquisitions G. Fisher 14. ADJOURN Next Meeting: 2:00 p.m. on November 10, 2015 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 4 Oakland County Parks and Recreation Commission Regular Meeting September 8, 2015 Chairman Fisher called the meeting to order at 2:01 p.m. in the Commission meeting room at the Oakland County Parks and Recreation Administration Office. COMMISSION MEMBERS PRESENT: Chairman Gerald Fisher, Vice Chairman J. David VanderVeen, Secretary John A. Scott, Ronald Fowkes, Robert E. Kostin, Gary McGillivray, Jim Nash, David Potts COMMISSION MEMBERS ABSENT WITH NOTICE: A. David Baumhart 111, Christine Long ALSO PRESENT: Parks and Recreation OC Corporation Counsel OC Fiscal Services OC Purchasing Independence Township APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks and Rec. Operations Phil Castonia, Chief of Business Operations Zach Crane, Architectural Engineer 11 Mike Donnellon, Chief -Park Facilities Maint. & Dev. Jim Dunleavy, Chief -Park Ops. & Maint.- N. District Terry Fields, Chief -Recreation Programs and Services Tom Hughes, Chief -Park Ops. & Maint.- S. District Jen Myers, Architectural Engineer 11 Jody Hall, Financial Attorney Lynn Sonkiss, Manager of Fiscal Services Scott Guzzy, Administrator of Purchasing Andy Krumwiede, Buyer 11 Pat Kittle, Township Supervisor Moved by Mr. Kostin, supported by Mr. Potts to approve the agenda as submitted. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. APPROVAL OF MINUTES: Moved by Mr. Fowkes, supported by Mr. VanderVeen to approve the minutes of the Regular Meeting of August 11, 2015, as submitted. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. 5 (Commission Meeting, September 8, 2015) Page 2 PUBLIC COMMENTS: Independence Township Supervisor Pat Kittle informed the Commission he was attending regarding the Agreement for Independence Safety Path Project between Oakland County and Charter Township of Independence. He advised that he could not stay for the entire meeting but wanted to express to the Commission that the Independence Township Board is committed to the Interlocal Agreement for the Springfield Oaks Safety Pathway on Sashabaw Road near Independence Oaks County Park, They have $600,000 available for the project and are ready to go forward on the project; they are just waiting on the OCPR Commission's final decision, CONSENT AGENDA: Moved by Mrs. Long, supported by Mr. Kostin to approve Items 7 A — 7 J under the Consent Agenda as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 07/31/15 (FM10, FY15) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 07/31/15 (FM10, FY15) C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 07/31/15 (FM10, FY15) D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position for Month Ending 07/31/15 (FM10, FY15) E. FY 2015 CIP Schedule Update F. FY 2015 Non-CIP Maintenance Projects Update G. 3Id Quarter Contributions Report H. 3`d Quarter Temporary Use Permits Report I. 3`d Quarter Sponsorships Report J. Fiscal Services 3`d Quarter Financial Forecast AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. REGULAR AGENDA: Adoption of the FY 2016-2018 OCPR Commission Budcjet: (Commission Meeting, September 8, 2015) Page 3 Operatinq Budget Moved by Mr. McGillivray, supported by Mr. Scott to approve the Fiscal Year 2016- 2018 Oakland County Parks and Recreation Proposed Operating Budget and adopt the following Fiscal Year 2016 General Appropriations Act resolution balancing total appropriations with available resources at $24,283,545: OAKLAND COUNTY PARKS AND RECREATION COMMISSION FISCAL YEAR 2016 BUDGET GENERAL APPROPRIATIONS ACT WHEREAS in accordance with the provisions of Public Act 261 of 1965, the County and Regional Parks Act, and Public Act 621 of 1978 (as amended), the Uniform Budgeting and Accounting Act for Local Government, and the most recently revised By -Laws of the Oakland County Parks and Recreation Commission approved January 12, 2011, it is the responsibility of the Oakland County Parks and Recreation Commission to amend and adopt the annual Oakland County Parks and Recreation Commission Budget; and WHEREAS, the Parks and Recreation Executive Officer received budget requests from all Parks and Recreation Budget Units, and the Parks and Recreation Executive Officer and his staff has prepared and submitted in detail the Parks and Recreation Executive Officer's Fiscal Year 2016 Budget Recommendation to the Oakland County Parks and Recreation Commission; and WHEREAS, the Oakland County Parks and Recreation Commission has reviewed in detail the Parks and Recreation Executive Officer's Fiscal Year 2016 Budget Recommendation as shown on Schedules A, B, C, D, E, F, and G, hereby annexed and made part of the General Appropriations Act for Fiscal Year 2016; and WHEREAS supplemental summaries and data contained herein are for informational purposes only, and are not part of the General Appropriations Act for Fiscal Year 2016. NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission, after due deliberation, does hereby amend and adopt the Fiscal Year 2016 General Appropriations Act balancing total appropriations with available resources at $24,283,545. BE IT FURTHER RESOLVED that as stated in the Commission By -Laws, appropriations accumulated within the department will be deemed maximum authorization to incur expenditures. The Parks and Recreation Executive Officer or his designated Fiscal Officer shall exercise supervision and control of all budgeted expenditures with each Budget Unit, and at no time shall the expenditures exceed the total appropriation for the department as originally amended or adopted by the Oakland County Parks and Recreation Commission. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote, 7 (Commission Meeting, September 8, 2015) Page 4 The Commission requested staff to show the Depreciation as a separate line item in future OCPRC budgets. In addition, it was requested that staff prepare a report listing the OCPRC auction items for the last 5 years, including the 2015 year-to-date amounts and the asset purchase price. Capital Equipment Moved by Mr. Fowkes, supported by Mr. Potts to approve the FY 2016 Proposed Capital Equipment Plan in the amount of $398,000. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. FY 2016 Conceptual Capital Improvement Plan and Maintenance Management Plan Moved by Mr. Fowkes, supported by Mr. VanderVeen to approve and proceed with the Fiscal Year 2016 Conceptual Capital Improvement Plan. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Moved by Mr. Fowkes, supported by Mr. Potts to receive and file the forecast for the subsequent three years of the FY 2016 Conceptual Capital Improvement Plan and Maintenance Management Plan. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Draft Purchasinq Policy — Purchasinq Limits Procedure Moved by Mr. Fowkes, supported by Mr. Potts to postpone action on the Draft Purchasing Policy — Purchasing Limits Procedure until the October Commission meeting. Any purchases over the amount of $5,000 are to be presented to the Chairperson for approval prior to the purchase. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. 8 (Commission Meeting, September 8, 2015) Page 5 FY 2015 CIP Project Approvals: Independence Oaks — Safety Path — Interlocal Aqreement Moved by Mr. Fowkes, supported by Mr. Nash to postpone action on the Independence Oaks — Safety Path — Interlocal Agreement until April 2016 to look at the cash situation, and to see if there are any redesign opportunities that would reduce the cost of the project. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Lyon Oaks —West Norton Drain Bridge (Change Order) and Groveland OakslWaterford Oaks/Red Oaks — Concessions Phase I (Change Order) Moved by Mr. Fowkes, supported by Mr. Potts to approve increasing the CIP #813 — Lyon Oaks West Norton Drain Bridge Project Budget from $40,000 to $53,400,44 and close the project, and Approve a change order in the amount of $1,980,48 for the Groveland Oaks Concession Remodel Phase I Project, and Approve a change order in the amount of $11,150.52 for the Red Oaks Waterpark Concession Remodel Phase I project, and Approve a change order in the amount of $1,449.82 for the Waterford Oaks Waterpark Concession Remodel Phase I project. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Red Oaks Water Park — Wave Equipment — Construction Approval Moved by Mr. Fowkes, supported by Mr, Potts to approve the amount of $259,130 to purchase wave generation equipment for the Red Oaks Wave Pool at Red Oaks Waterpark from Aquatic Development Group. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Consideration of the bid for the construction contract for the wave generation equipment installation at Red Oaks Wave Pool will be postponed until the October Commission meeting. 9 (Commission Meeting, September 8, 2015) Page 6 Pendinq Capital Projects Summary Staff advised the Commission the changes requested last month have been included in the report. Those changes include a cover memo and the percent complete for each project. Discussion of Proposed OCPRC Bylaws Amendment The proposed changes of the OCPR Bylaws include the removal of the position of Chairperson Emeritus, adding another OCPR Commission member to the Executive Committee under the Committee section versus the Officers section, and the guidelines for the meetings of the Committees. Moved by Mr. Potts, supported by Mr. VanderVeen to place the proposed amendments to the OCPR Commission Bylaws on the October 13, 2015 OCPRC agenda for approval. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Springfield Oaks Ellis Barn 2017 Rental Fees Moved by Mr. VanderVeen, supported by Mr. Scott to approve an increase of the fee for Springfield Oaks Ellis Barn Rental for 2017 to $4,500 (Friday noon -Sunday noon) with the addition of weekday daily rental fees of $1,000 for both levels of the barn for 6 hours; $500 per barn level for 6 hours; $250 per barn level for 3 hours; and $100 for additional hours; $400 event camping fee for 10 sites (Friday noon thru Sunday noon). AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. The Commission requested staff bring back information of a switchback possibility in the barn with a diagram and also to explore the possibility of requesting an exemption or historical waiver for the required lift or internal switchback in the barn. Proposed Parks Perks Pass Rates Moved by Mr. McGillivray, supported by Mr. Potts to approve the Oakland County Parks and Recreation Commission's fees for the sale of each joint Parks Perks Pass in the amount of $59. AYES: Fisher, Fowkes, Kostin, McGillivray, Nash, Potts, Scott, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. 10 (Commission Meeting, September 8, 2015) Page 7 STAFF REPORTS: Executive Officer's Report In addition to the items included in the Executive Officer's Report filed in the agenda, the following information was noted: • Two Dog Swims at the Waterford Oaks and Red Oaks Waterparks • Pending Temporary Use Permits • Change of the name of the County Market to Oakland County Farmer's Market — refer to the Marketing Committee • October OCPR Commission meeting location will be at Waterford Oaks Administration Office building • Southeast Michigan Collaboration meetings have started including HCMA, MDNR and OCPR • Executive Officer presentation to Oakland County Treasurers Association on Oakland County Parks • Senior Citizens day at Michigan State Fair • Arts Beats & Eats Salute to the Veterans • Michigan Recreation and Parks Association Hall of Fame on October 1, 2015 • Next OCPRC meetings - October 13th @ 2:00 and November 10'h at 2:00 Executive Committee Update Chairman Fisher informed that the Executive Committee discussed the status of the request from the City of Royal Oak on Normandy Oaks, and asked staff to prepare a list of bullet points from Madison Heights for comparison with the request/discussions with the City of Royal Oak officials. The Executive Committee plans to bring back a recommendation on how to proceed on this matter and will be appointing a committee to work with Royal Oak officials. OLD BUSINESS: There was no old business to report. NEW BUSINESS: There was no new business to report. ADJOURNMENT: Meeting adjourned at 3:29 p.m. John A. Scott, Secretary Vicky Valko, Recording Secretary 11 V�1.1 ILI N _1IlLglR 11O111 4lrl if 1 ii ►� OCTOBER 13, 2015 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 7 COMMUNICATIONS & MARKETING To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Desiree Stanfield, Supervisor -Communications & Marketing Submitted: September 30, 2015 Subject: Presentations from NACPRO and mParks /MRPA INTRODUCTION AND HISTORY Oakland County Parks and Recreation has been informed of the following awards: National Association of County Parks and Recreation Organizations (NACPRO) 2015 Professional Lifetime Award for Pecky D. Lewis, Jr. The NACPRO presentation of awards was held in Charlotte, North Carolina on Sunday, July 12, 2015, during the National Association of Counties Conference. mParks / MRPA 2015 Hall of Fame Awards recipients: Pecky D. Lewis, Jr. — Former OCPRC Commissioner, Chairman and Chairman Emeritus Portia Fields -Anderson — Former OCPRC Employee/Current Volunteer Kathy Crawford — Former Oakland County Commissioner and Senior Coordinator at Novi Parks and Recreation The Michigan Recreation and Park Association (mParks) Hall of Fame provides recognition for professionals and special individuals who have made outstanding, unique, lasting, and extraordinary contributions though recreation and park services in Michigan. The Hall of Fame is on permanent display at the Summit on the Park in Canton, Michigan. A group of individuals is inducted to the MRPA Hall of Fame every other year. The Hall of Fame Induction Ceremony and Banquet was held on October 1, 2015 at Summit on the Park in Canton, MI. Former Chairperson Emeritus Pecky D. Lewis, Jr. will be attending the October 13, 2015, meeting so we may recognize him for his accomplishments and present him with his awards. In addition, Portia Fields -Anderson will also be attending the meeting so we may recognize her for receiving this prestigious award. However, Representative Kathy Crawford will not be available to attend this meeting due to commitments in Lansing. 12 OAKLAND COUNTY PARKS RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM No. $ FISCAL SERVICES - P&R ACCOUNTING To: Chairman Fisher and Commission Members From: Daniel J, Stencil, Executive Officer Brian Menghini, Fiscal Services Supervisor II Jeffrey Phelps, Parks and Recreation Fiscal Services Coordinator Submitted: September 18, 2015 Subject: Consent Agenda — OCPR Monthly Financial Reports 8. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT August, 2015 (FM 11, FY 2015) 8. B. REVENUE AND EXPENDITURE COMPARISON REPORT August, 2015 (FM 11, FY 2015) 8. C. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT August, 2015 (FM 11, FY 2015) 8. D. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION August, 2015 (FM 11, FY 2015) 13 Item # 8 A OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGETTO ACTUAL REPORT FM 11 FY 2015 (FOR MONTH ENDING 8/31115) 2015 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $11,702,D00,DD $11,B32,656,17 ($130,656,17) 101.1% Other 285.525.00 239,573.19 25,951.81 90.2°% GLEN OAKS GOLF COURSE B12,000,D0 6B6,43B,70 125,561,3D B4,5% LYON OAKS GOLF COURSE 1.219,500.00 1,06B,167.55 151,332A5 87,6% RED OAKS GOLF COURSE 336,700.00 29B,705.42 37,994,58 88,7°% SPRINGFIELD OAKS GOLF COURSE 681,654.00 652,817-13 2B,835,87 95,8 % WHITE LAKE OAKS GOLF COURSE 764,128.00 674,693.8E 89,434,12 88.3 % ADDISON OAKS CONFERENCE CENTER 130,000,00 89,565.67 40,434.33 68,9 % GLEN OAKS CONFERENCE CENTER 200,000.00 120,654.00 79.345.20 60.3 % GROVELAND OAKS CONCESSIONS 91,500,00 56,495.26 36,004.74 61,7°% LYON OAKS CONFERENCE CENTER 110,000.00 51,017,37 4B,982,63 55,5% RED OAKS WATERPARK CONCESSIONS 225,500,00 165,016,72 60,483,2E 73.2% SPRINGFIELD OAKS CONCESSION 12,000.00 1,500.00 10,500,00 12.59/6 WATERFORD OAKS WATERPARK CONCESSIONS 140,500.00 136,566,27 3,933,73 97.2% WHITE LAKE OAKS CONFERENCE CENTER 55,000.00 39,870.55 15,129-45 72.5 % OAKLAND COUNTY MARKET 195,200.00 154,885.40 40,314.60 79.3% ADDISON OAKS PARK 542,516,00 595,371,85 (52,655.B5) 109,7% GROVELAND OAKS PARK 778,150.00 839,712.33 (61,562.33) 107.9% HIGHLAND OAKS PARK 9,930.00 6,905.00 3,025.00 69.5% INDEPENDENCE OAKS PARK 349,020,00 281,275,11 67,752.89 80,6°% LYON OAKS PARK 165,000,00 112,320.62 52,679.38 6B.1 % ORION OAKS PARK 157,000.00 148.102,94 18,89T06 88.7% RED OAKS DOG PARK 47,000.00 37,731.00 9,269,00 80.3°% RED OAKS PARK 12,000.00 52,526.60 (40,526.60) 437.7 % ROSE OAKS PARK 3,000,00 3,758,63 (758.63) 125.3 % SPRINGFIELD OAKS ACTIVITY CENTER/PARK 112,375.00 169,945.40 (57,570A0) 1512% WATERFORD OAKS ACTIVITY CENTER/PARK 77,405.00 74,207.11 3,197.89 95.9 % RECREATION PROGRAMS & SERVICES 2B0,700.00 276,321,69 4,37&31 98.4% CATALPA OAKS PARK 8,DD0,00 11,934.00 (3,934.00) 149.2% RED OAKS WATERPARK 1,052,650.00 1,236,962,7E (184.312,70) 117,5°% WATERFORD OAKS BMX 17,500.00 20,946.00 (3,446,00) 119.7% WATERFORD OAKS WATERPARK 647,900.00 629,182,55 18,717.45 97.1 % CAPITAL IMPROVEMENT 4,353,771.00 0,00 4,353,771,00 0,D% TOTAL REVENUE $25,565.132-00 $20,775,827.69 $4,789,304.31 81,3% EXPENSE ADMINISTRATIVE SERVICES $6,03D,202.00 $5,299,256,47 $730,945,53 87,9% FISCAL SERVICES ADMINISTRATION 105,252.00 120,238.90 (14,968.90) N/A FISCAL SERVICES PARKS & REC 211,239.00 234,934.99 (23,595.99) N/A GLEN OAKS GOLF COURSE 9B1,057.00 664,91D.24 316,146.76 67.8% LYON OAKS GOLF COURSE 1,452,192.00 1,129,604,70 322,587.30 773 % RED OAKS GOLF COURSE 739,332.00 532,355.14 206,976.66 72.0% SPRINGFIELD OAKS GOLF COURSE 790,115.00 632,347,62 157,767.38 60.0% WHITE LAKE OAKS GOLF COURSE 874,7B1,00 638,830.00 235,951.00 73.0 % ADDISON OAKS CONFERENCE CENTER 200,630.00 20B,557,53 (7,92T53) 104.0 % GLEN OAKS CONFERENCE CENTER 147,808,DD 232,082.68 (64,274,68) 157,0°% GROVELAND OAKS CONCESSIONS 105,425,00 86,823,07 18,601.93 82.4% LYON OAKS CONFERENCE CENTER 200,411.00 215,37B.01 (14,967,01) 107.5°% RED OAKS WATERPARK CONCESSIONS 210,7D0,00 136,584.27 74,115.73 54,8% SPRINGFIELD OAKS CONCESSION 26,181.00 30,899.54 (4,71&54) 116,0% WATERFORD OAKS WATERPARK CONCESSIONS 159,175.00 114,408.38 44,766,62 71,9% WHITE LAKE OAKS CONFERENCE CENTER 169,111.00 139,980-16 29,130.84 62.8 % OAKLAND COUNTY MARKET 229,467.00 103,499,60 125,967-40 45.1 % ADDISON OAKS PARK 1,570,829,00 1,412,423.21 158.405.79 69.9% GROVELAND OAKS PARK 1,444,023.00 1,080,954,14 363,068.86 74.9% HIGHLAND OAKS PARK 54,771.00 80,353,81 (25,562.81) 1467% INDEPENDENCE OAKS PARK 1,218,540.00 1,021,94B,18 196,591.82 83.9% LYON OAKS PARK 339,359.00 313,512.28 25,846.72 92.4% ORION OAKS PARK 211,060.00 173,878.17 37,181.83 82.4% RED OAKS DOG PARK 69.282.00 73,536.38 (4,254.38) 106.1 % RED OAKS PARK 156,017.00 115,959-30 40,057.70 74.3 % ROSE OAKS PARK 51133,00 77.114.37 (23,981.37) 145.1 % SPRINGFIELD OAKS ACTIVITY CENTER/PARK 417,666.00 553,208,03 (145,542.03) 134.8% WATERFORD OAKS ACTIVITY CENTER/PARK 784,573,00 819,323.90 (34,750.90) 104.4% RECREATION PROGRAMS & SERVICES 1,375,864,00 1,35B,486,06 17,377.94 98.7"% CATALPA OAKS PARK 106,445.W 122,374.23 (15.929.23) 115.0% RED OAKS WATERPARK- 1,571,B4T00 1.421.129,07 150,717.93 90.4 % WATERFORD OAKS BMX 75,108.00 37,7D032 37,407.6E 50.2% WATERFORD OAKS WATERPARK 1,091,987.00 764,773.03 327,213.97 70.0% FACILITIES & MAINTENANCE 2,291,550.00 1.139,39C34 1,152,155.66 49.7 % INTERNAL FUND CHARGES` 100,000.00 168,096.49 (68,096.49) N/A TOTAL EXPENSE $25,565,132.00 $21,264,856.61 $4,300,275.39 B3,2°% REVENUE OVER/(UNDER) EXPENSE $0.00 (489,028,92) 2015 2014 2013 2012 ACTUAL REVENUE TO DATE: 81,3% 75.6% B3,7°% 96.8% BUDGET BALANCE: 18.7% 24.4% 16.3% 3.2% ACTUAL EXPENSE TO DATE: 83,2% 76.1 % 82.1% 77.3% BUDGET BALANCE: 16,8% 23.9% 17.9% 22.7 % 'INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT. 14 Item #8B OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FM 11 FY 2015 (FOR MONTH ENDING 8I31I15) YEAR TO DATE YEAR TO DATE REVENUE OVER PARK REVENUE EXPENSE (UNDER)EXP. ADMINISTRATIVE 'SERVIdES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) $12,072,229.36 $5,299,258.47 $6,772,972.89 FISCAL SERVICES ADMINISTRATION 0.00 120,238.90 (120,238,90) FISCAL SERVICES PARKS & REC 0.00 234,934,99 (234,934.99) ADMINISTRATIVE SERVICES SUB -TOTAL 12,072,229.36 5,654,430.36 6,417,799.00 GOLF: GLEN OAKS GOLF COURSE 686,438.70 664,910.24 21,528.46 LYON OAKS GOLF COURSE 1,068,167.55 1,129,604.70 (61,437.15) RED OAKS GOLF COURSE 298,705.42 532,355.14 (233,649.72) SPRINGFIELD OAKS GOLF COURSE 652,817.13 632,347.62 20,469,51 WHITE LAKE OAKS GOLF COURSE 674,693.88 638,830,00 35,863.88 GOLF SUB -TOTAL 3,380,822.68 3,598,047,70 (217,225,02) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 89,565.67 208,557.53 (118,991.86) GLEN OAKS CONFERENCE CENTER 120,654.80 232,082.68 (111,427.88) GROVELAND OAKS CONCESSIONS 56,495.26 86,823,07 (30,327.81) LYON OAKS CONFERENCE CENTER 61,017.37 215,378.01 (154,360.64) RED OAKS WATERPARK CONCESSIONS 165,016.72 136,584.27 28,432.45 SPRINGFIELD OAKS CONCESSION 1,500.00 30,899,54 (29,399.54) WATERFORD OAKS WATERPARK CONCESSIONS 136,566.27 114,408.38 22,157.89 WHITE LAKE OAKS CONFERENCE CENTER 39,870.55 139,980.16 100,109.61 FOOD SERVICE SUB -TOTAL 670,686,64 1,164,713.64 � 94,027.00� COUNTY MARKET: OAKLAND COUNTY MARKET 154,885.40 103,499.60 51,385,80 COUNTY MARKET S U B-TOTAL 154,885.40 103,499.60 51,385.80 PARKS: ADDISON OAKS PARK 595,371.85 1,412,423.21 (817,051.36) GROVELAND OAKS PARK 839,712.33 1,080,95414 (241,241.81) HIGHLAND OAKS PARK 6,905.00 80,353,81 (73,448.81) INDEPENDENCE OAKS PARK 281,275,11 1,021,948.18 (740,673.07) LYON OAKS PARK 112,320.62 313,512.28 (201,191.66) ORION OAKS PARK 148,102,94 173,878A7 (25,775.23) RED OAKS DOG PARK 37,731.00 73,536.38 (35,805.38) RED OAKS PARK 52,526.60 115,959.30 (63,432.70) ROSE OAKS PARK 3,758.63 77,114.37 (73,355.74) SPRINGFIELD OAKS ACTIVITY CENTERIPARK 169,945.40 563,208.03 (393,262.63) WATERFORD OAKS ACTIVITY CENTERIPARK 74,207.11 819,323.90 (745,118.79 PARKS SUB -TOTAL 2,321,856.59 5,732,211.77 (3,410,355.18) RECREATION: RECREATION PROGRAMS & SERVICES 276,321.69 1,358,486.06 (1,082,164.37) CATALPA OAKS PARK 11,934,00 122,374.23 (110,440.23) RED OAKS WATERPARK 1,236,962.78 1,421,129.07 (184,166.29) WATERFORD OAKS BMX 20,946.00 37,700.32 (16,754.32) WATERFORD OAKS WATERPARK 629,182.55 764,773.03 135,590.48 RECREATION SUB -TOTAL 2,175,347,02 3,704,462.71 (375,280.18) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0,00 1,139,394.34 (1,139,394.34) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 1,139,394.34 (1:139:394.34) CAPITAL IMPROVEMENT 0.00 0,00 0.00 INTERNAL FUND CHARGES' 0.00 168,096.49 (168,096.49) TOTAL $20,775,827.69 $21,264,856.61 ($489,028.92) `INTERNAL FUND YTD FIGURE: INTERNAL SERVICE AND OTHER FUNDS PAYMENTS IN TRANSIT, See the Oakland County website's "Transparency in Government -Monthly Financials" to view the latest monthly Financial Statement detail by each departments' budget units: 1. Log on lowww.oakaov.com/motbudifiscalfPaaesfinfoDubfDarks.aso) 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 15 Item #8C Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2015 ActuaIs with 5-Year Average Actuals) As of August 31, 2015 FY2015 ,Ajnendad. I Budoet_. October November I December January' February March I April I May I June I July August I September YEAR TO DATE _ _ I I i REVENUES: 5-YEAR AVERAGE REVENUE $265,S38_ _$147,916 $1,551,514 $5,376,832 $3,198,486 $2,350,1171 $1,272,6041 $1,167,743 $1,440,334 $1,849,794_ $1,411,210 $1,458,8161 Percentage of Total 1.24% 0.69% 7.22%I 25.02% 14.88% 10.94%1 5.92% 5.43% 6.70% 8.61% 6.57% 6.79% FY2015 Amended Budget/Alottment $ 21,294,061 $263,498 $146,559 _ $1_,537_,2741 $5,327,48.4 $3,169,131 $2,328,548 $1,260,925 $1,157,026 $1,427,115 $1,832,8171 $1,398,258 1 $1,445,4271 $21,294,061 FY2015 Planned Use of Fund Balance _ _ $ 4,271.071 I FY 2015 Amended Budget $ 25,565,132 FY 2015 Actuals _ $339,9201 $178,7771 $945,426 $5,818,134 $2,980,210 $2,047,5641 $1,462,933 $1,402,6501 $1,427,604 $2,378,5591 $1,794,052 I $20,775,8281 Avg. Month Revenue Over/(Under) _ $76,422 $32,2191 ($591,849)I $490,650 ($188,921) ($280,984)1 $202,008 $245,624 $4891 $545,7421 $395,794 $927,194 EXPENSES: 5-YEAR AVERAGE EXPENSE $1,309,486 $1,246,494 $1,558,6861 $1,263,1491 $1,201,294 $1,667,109 $1,442,4621 $1,982,758 $2,463,128 $2,356,964 $2,169,587 $2,466,316 Percentage of Total _ 6.20%I 5.90% 7.38%1 5,98%1 5.69% 7.89%1 6.83%I 9.38% 11.66% 11.16%I 10.27% 11.67% FY2015 Amended Budget/Alottment — $ 25,565,132 $1,584,5361 $1,508,313I I $1,886,0791 $1,528,466 $1,453,619 $2,017,2751 $1,745,443 $2,399,225 $2,980,4951 $2,852,031 $2,625,297 — — -- $2,984,352I FY 2025 Actuals $1,508,575 $1,306,741 $1,628,0701 $1,488,509 $1,319,787 $1,839,2371 $1,744,989 $2,096,823 $3,234,027 $2,737,8471 $2,361,247 $21,264,857 Avg. Monthly Fxpenses_(over )/Under _ $75,9581 $201,571 $258,0091 $39,958 $133,832 $3.79,039i $454 $302,402 ($253,532) $114,1841 $264,049 $1,315,923 Total Avg Monthly Favorability/(Unfavorability) $152,380 $233,790 ($333,840) $530,608 ($55,089) ($101,945); $202,462 $548,026 ($253,043) $659,926 $659,8431 $2,243,117I TOTALS: Monthly Actual Revenue Over/(Under)Etpenses ($1,168,658)I ($1,127,964)I ($682,645)1 $4,329,6251 $1,660,4221 $209,3271 ($282,056)I ($694,174)I ($1,806,423)I ($359,288)I ($567,195)I $OI ($489,029)1 Cumulative Actual Revenue Over/(Under) Expenses ($1,168,658) ($2,296,623) ($2,979,267) $1,350,359 $3,010,780 $3,220,107 $2,939,051 $2,243,977 $437,454 $78,166 ($489,029) Unrestricted Net Position: 9/30/14 $25,850,676.27 $22,906S62 $27,937,156 $24,790,422 Prepared by Fiscal Services Division 16 Item # 8 D 2 3 4 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of September 21, 2015) Project 1D Description Start Date Last Transaction Budget Expenses to Date Remaining Budget Date 100000001959 ACC Energy Management Upgrade 5/28/2014 6/30/2015 $17,500.00 $19,495,77 ($1,995.77) 100000002084 ACC Kitchen Storage Facility 10/30/2014 9/15/2015 $30,256,43 $26,306.26 $3,950.17 100000002115 ACC Water Heater Replacement 1/20/2015 1/20/2015 $14,600.00 $0.00 $14,600.00 100000002195 ADD Adams Lake Beach ADA 7/29/2015 7/29/2015 $125,000.00 $0.00 $125,000.00 100000002145 ADD Beach Conc Roofing 2/23/2015 8/31/2015 $20,000.00 $17,665.25 $2,334.75 100000001997 ADD Beach Front Pavillion Roof 8/5/2014 8/31/2015 $20,000.00 $14,588,71 $5,411.29 100000001963 ADD Boat Launch Accessible 5/28/2014 2/28/2015 $55,000.00 $255.00 $54,745.00 100000001982 ADD Fishing Docks 7/11/2014 2/28/2015 $60,000.00 $1,522.07 $58,477.93 100000002095 ADD Fuel Tank Replacement 11/6/2014 11/6/2014 $65,000.00 $0.00 $65,000.00 100000002117 ADD Maint Bldg Boiler Replace 1/20/2015 1/20/2015 $10,200.00 $0.00 $10,200.00 100000002023 ADD Maintenance Yard Paving 9/23/2014 9/2/2015 $15,000.00 $9,897.50 $5,102.50 100000000604 ADD Pavilion-Cmpgrd Recreation 9/1/2004 7/22/2015 $417,524.00 $331,537.37 $85,986.63 100000002146 ADD Sec C Restroom Roofing 2/23/2015 8/31/2015 $10,000.00 $9,576.62 $423.38 100000001968 ADM Energy Mgt Upgrade 6/2/2014 3/6/2015 $13,750.00 $9,905.40 $3,844.60 100000002018 CAT Energy Management Upgrade 9/23/2014 711/2015 $13,900.00 $8,433.00 $5,467.00 100000001970 GLC Energy Mgt Upgrade 6/2/2014 7/1/2015 $19,500.00 $13,066.20 $6,433.86 100000001914 GLG irrigation System Repl Des - 2/11/2014 7/8/2015 $108,125.00 $83,834.23 $24,290.77 100000002147 GRC Beach Conc Roofing 2/23/2015 8/31/2015 $31,000.00 $5,143.40 $25,856.60 100000002086 GRC Concession Remodeling 10/30/2014 8/17/2015 $114,595.00 $109,167.18 $5,427.82 100000002024 GRV Asphalt Safety Path 9/23/2014 6/19/2015 $90,000m $89,920.06 $79.94 100000001927 GRV Campground Utility Imp Des 3/7/2014 9/3/2015 $1,549,641.00 $1,470,699.38 $78,941.62 100000002148 GRV Sec A Restroom Roofing 2/23/2015 8/31/2015 $14,000.00 $9,068.39 $4,931.61 100000002171 IND Beach Retaining Wall Repl 4/15/2015 9/15/2015 $30,000.00 $14,367.67 $15,632.33 100000002113 IND Boat Launch 1/16/2015 1/16/2015 $60,000.00 $0.00 $60,000.00 100000002192 IND Boathouse ADA 7/29/2015 7/29/2015 $8,000.00 $0.00 $8,000.00 100000001969 IND Energy Mgt Upgrade 6/2/2014 7/1/2015 $14,250.00 $9,746.10 $4,503.90 100000002193 IND Hidden Springs ADA 7/29/2015 7/29/2015 $25,000.00 $0.00 $25,000-00 100000002118 IND Maint Bldg Tube Heater 1/20/2015 5/14/2015 $8,800.00 $5,602.10 $3,197.96 100000002180 IND Twin Chimneys ADA Improve 5/26/2015 9/2/2015 $25,000.00 $15,708.75 $9,291.25 100000001891 IND Upper Bush Bdwlk TrlPhsll 11/15/2013 11/24/2014 $150,000.00 $34,114,45 $115,885.55 100000002194 IND Upper Bushman ADA 7/29/2015 7/29/2015 $48,000.00 $0.00 $48,000.00 100000001966 IND Wood Burning Unit 5/29/2014 4/30/2015 $65,500.00 $65,059.89 $440.11 100000000983 LYP West Norton Drain Bridge 1/2/2007 9/3/2015 $40,000.00 $53,400.44 ($13,400.44) 100000002008 ORN Dog Park Concrete Sidewalk 8/22/2014 6/30/2015 $5,238.00 $0.00 $5,238.06 100000002019 RDP Energy Management Upgrade 9/23/2014 7/1/2015 $14,450.00 $7,740.00 $6,710.00 100000002022 RSE Boardwalk North Connector 9/23/2014 8/31/2015 $160,000.00 $118,352.34 $41,647.66 100000002087 RWC Concession Remodeling 10/30/2014 8/17/2015 $97,290.00 $108,441.02 ($11,151.02) 100000002164 RWP Cable Fence - Lazy River 3/26/2015 3/26/2015 $42,000.00 $0.00 $42,000.00 Percentage of Expenses to Budget 111.40%1 86.94% 0..00°% 0.00% 88.33% 72.94%I 0.46% 2.54% 1 0.00 % 1 0.00% 65.98% 79.41°% 95.77% 72.04Y. 60.67°%1 67.01%1 77.53%1 16.59% 95.26% 99.91% 94.91% 64.77 % 47.89% 0.00%1 0.00°% 68.39% 0.00% 63.66% 62.84% 22.74% 0.00% 99.33 % 133.50% 0.00% 53.56% 73.97 % 111.46%1 0.00%1 17 Item #8D Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of September 21, 2015) Project 10 Description Start Date Last Transaction Budget Expenses to Date Remaining Budget Percentage of Expenses to Date Budget 100000002163 RWP Cable Handrail Bridge -Lazy 3/26/2015 3/26/2015 $77,000.00 $0.00 $77,000.00 0.00% 100000001957 RWP Entrance Shade Structure 5/28/2014 9/3/2015 $48,859.42 $45,492.97 $3,366.45 93.11% 100000001958 RWP Shade Struct Kiddie Area 5/28/2014 9/3/2015 $80,209.80 $79,183.13 $1,026.67 98.72% 100000002225 IRWP Wave Pool Wave Equip Rep 9/22/2015 9/22/2015 $325,000.00 $0.00 $325,000.00 0.00% 100000002144 ISAC Davis House Roofing 2/23/2015 8/17/2015 $20,000.00 $250.90 $19,749.10 1.25% 100000001999 SPC Concession Roofing 8/5/2014 5/29/2015 $65,000.00 $53,319.12 $11,680.88 82.03% 100000001916 SPG Irrigation Sys Repl Des 2/11/2014 1/31/2015 $116,869.00 $86,264,78 $30,604.22 73.81% 100000002020 WLC Energy Management upgrade 9/23/2014 7/2/2015 $18,200.00 $10,260.00 $7,940.00 56.37% 100000002153 WLC S Parking Lot Repaving 2/23/2015 8/31/2015 $40,000.00 $30,237.18 $9,762.82 75.59% 100000001915 WLG Irrigation Sys Repl Des 2/11/2014 7/29/2015 $179,720M $148,9%22 $30,769.78 82.88% 100000002154 j WLG S Parking Lot Repaving 2/23/2015 8/31/2015 $40,000.00 $30,237.22 $9,762.78 75.59% 100000002017 IWTR Energy Management Upgrade 9/23/2014 7/2/2015 $13,850.00 $6,902.10 $6,947.90 49.83% 100000002013 Expanded Maintenance Yard 8/29/2014 8/28/2014 $15,000,00 $0.00 $15,000.00 0.00% 100000002161 JWTR WTR Overhead Door 3/24/2015 9/15/2015 $8,000.00 $7,225.00 $775.00 90.31% 100000002080 WWC Concession Remodeling 10/21/2014 8/17/2015 $104,099.00 $105,548.82 ($1,449.82) 101.39% $4,759,926.65 $3,266,485.99 $1,493,440.66 Unrestricted Net Illustrative Net Position - Unrestricted Position Operating Reserve $ 5,750,000 FY2015 Capital Equipment $ 647,881 FY2015 Planned Use of Balance: Depreciation $ 3,408,400 Operating Subsidy $ 862,671 Total Planned Use of Fund Balance $ 4,271,071 Active CIP Projects - Budget $ 4,759,927 Capital Reserve/Amount Available for Capital improvement and Capital Equipment $ 3,352,096 Projects Closed in FY2015 Actual 100000002094 ACC Architectural improvements $ 65,332 100000002096 ACC Entrance Drive Replacement $ 92,245 100000001826 ACC Interior Renovations $ 571,917 100000001881 ACC Roof Replacement $ 657,232 100000002007 ADD Asphalt Trail $ 38,216 100000001845 ADD Campground Pull Thru Sites $ 232,065 18 Item # 8 D Project ID I Description 100000002009 ADD Concrete Sidewalks 100000001807 GLC HVAC Replacement Illustrative Net Position - Unrestricted Proiects Closed in FY2015 (con't) 100000001825 GLC Interior Renovations 100000001750 GLG Bridge Replacement #13 100000001847 GLG Irrigation Pond Dredging 100000002012 GRV Play Lot Concession 100000001751 GRV Restroom/Shower Section C 100000001967 GRV Roadway Putt Putt Light 100000001332 HGH Boardwalks -Docks -Overlooks 100000001752 HGH Parking Lot -Central 100000001331 HGH Trail Development -Phase 1 100000002011 IND Play Lot Twin Chimneys 100000002005 LYC Sidewalk Replacement 100000002021 LYG Boardwalk Replacement 100000001335 LYP Boardwalks -Docks -Overlooks 100000001753 LYP Pavilion Small Dog Park 100000000867 ORN Pavilion -Dog Park 100000002129 RDG Golf Netting 100000002025 RDP Removable Raised Flooring 100000001115 RSE Boardwalks -Docks -Overlooks 100000001114 RSE Trail Development 100000001336 RWP Connector Trails 100000001819 SAC Ellis Barn Improvements 100000001965 SAC Horse Barn Bldg K Design 100000002114 SPG Rental House Furnace 100000002130 WLG Golf Netting 100000002162 WTR Playground Railing Total Projects Closed in FY2015 Total Net Position - Unrestricted as of June 30,2015 (Unaudited) Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of September 21, 2015) Last Transaction Start Date Budget I Expenses to Date Percentage of Expenses to Remaining Budget I I Date IIII Budg et $ 18,210 $ 263,445 Unrestricted Net Position Actual $ 463,681 $ 227,454 $ 292,839 $ 247,451 $ 590,190 $ 19,311 $ 49,926 $ 182,165 $ 135,206 $ 36,012 $ 16,308 $ 23,984 $ 76,850 $ 28,254 $ 251,463 $ 14,993 $ 41,210 $ 231,921 $ 130,309 $ 362,987 $ 591,988 $ 16,046 $ 8,352 $ 7,496 $ 24,389 $ 6,009,448 $ 24,790,422 19 Item # 8 E Commission Approval Schedule for Capital and Maintenance Projects (REVISED September 17, 2015 - Pending and Subject to change) • October, 2015 o Red Oaks Waterpark— Wave Equipment Replacement —Constr. ($325,000) (Construction Appr(?VOI o Red Oaks Waterpark — Ornamental Cable Railing & Handrail — Bridge ($77,000) (Construction"Approval) o Springfield Oaks Park — Ellis Barn Accessibility (General Approval) f €; o Independence Oaks —ADA Improvements —Upper Bushman ($48,000) (Consfructton?Approval) • November, 2015 o Independence Oaks—ADA Improvements Twin Chimneys7C6' str:'($125,000)(Construction Approval) o independence Oaks — Proposed Independence Safety.Path ($74,1,417) (informational) o Addison Oaks— Fuel Tank Replacement ($45,000)-(Construction Approval) o Addison Oaks— Boat Launch Accessible - RP Grant ($55,000) (Construction Approval) o Addison Oaks— Fishing Dock Replacement- RP;Grant ($60,000) (Construction Approval) o Independence Oaks— Boat Launch— MNRTF'Grant ($60,000) (Construction Approval) o Addison Oaks — ADA Improvements -`Adams Lake Beach & Picnic Area ($125,000) (Construction ' 3 Approval) o Independence Oaks= ADA Improvements— Hidden Springs Beach ($25,000) (Construction Approval) o Independence Oaks — ADA Improvements — Boat House ($8,000) (Construction Approval) • December, 2015 o Rose Oaks — Enbridge Maintenance Access Agreement (General Approval) o . Groveland Oaks — Fishing Pier — MNRTF Grant ($48,600) (Construction Approval) t, 20 Agenda Item # 8 F Oakland County Parks and Recreation Commission Maintenance Management Plan Projects BUDGET TO ACTUAL EXPENSE REPORT (as of 9/23/2015) Cost Budget Expended Variance Title Amount (Budget - Center Amount Expended) Expended) ACC Stucco Repair $ 20,000 $ 18,998 $ 1,002 ADM Pavement Maintenance Program* $ 150,000 $ 121,482 $ 28,518 ADM Carpet/Flooring Management Program* $ 150,000 $ 36,173 $ 113,827 ADM Interior/Exterior Painting Program* $ 120,000 $ 111,913 $ 8,087 ADM Window/Door Replacement Program* $ 120,000 $ 174,079 $ (54,079) ADM Tree Planting Program* $ 125,000 $ 27,380 $ 97,620 ADM Natural Resource Program* $ 335,000 $ 186,968 $ 148,032 ADM ADA Transition Program* $ 350,000 $ 3,498 $ 346,502 ADM Electronic Entry Gates - Park -wide study/design $ 30,000 $ 30,000 ADM Dog Park Development - Design $ 27,500 $ 27,500 GLG Exterior Stone Repair $ 10,000 $ 10,000 RWP Operational Signage $ 20,000 $ 20,000 RWP Wave Pool - Structural Assessment/Repair $ 25,000 $ 25,000 Totals $ 1,482,500 $ 680,491 $ 802,009 NOTE: Program amount is listed over $100,000, however this covers multiple project locations. 21 Item # 8 G OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2015 Month 11 Expenditure Report for August ($5,000.00 - $19,999.99) Document # Line # Department Title Account Title Trans. Amount Vendor Name Additional Accounts Payable Info. VO# 01019490 1 PR Addison Oaks Park Grounds Maintenance 8,084.15 Environmental Consulting and Technology Parks Herpetological Survey VO# 01017425 1 PR Addison Oaks Park Special Event Supplies 9,000.00 Colonial Fireworks Co Addison and Groveland Oaks 4th VO# 01016378 1 PR Administrative Services Advertising 17,400.00 Ottaway Communications Inc Parks Media Buying to include, VO# 01016380 1 PR Administrative Services Advertising 10,500.00 Ottaway Communications Inc Parks Media Buying to include, VO# 01018666 1 PR Administrative Services Advertising 11,500.00 Ottaway Communications Inc Parks Media Buying to include. VO# 01019745 1 PR Administrative Services Advertising 10,800.00 Ottaway Communications Inc Parks Media Buying to include, VO# 01018643 1 PR Administrative Services Contracted Services 7,400.00 Kenneth G Handler Parks and Recreation Food and JE# 0000222317 2 PR Administrative Services Motor Pool 5,358.60 Not Vendor Related Motor Pool JE# CIPPRK0001 25 PR Capital Improvement Capital Improvement Program 16,046,45 Not Vendor Related VO# 01016399 1 PR Capital improvement Capital Improvement Program 14,035.39 Frank Rewold and Son Inc Glen Oaks Golf Course Bridge R VO# 01016424 1 PR Capital Improvement Capital Improvement Program 16,605.14 Rite -Way Service Inc Addison Oaks Walk-in Cooler Pr VO# 01019664 1 PR Capital Improvement Capital Improvement Program 16,228.77 Howell Construction Services LLC Parks Roofing Projects 2015 VO# 01019664 1 PR Capital Improvement Capital Improvement Program 8,140,13 Howell Construction Services LLC Parks Roofing Projects 2015 JE# AGENCYFEE 19 PR Capital Improvement Insurance Fund 5,539.00 Not Vendor Related Insurance Fund JE# FLEETINS15 25 PR Capital Improvement Insurance Fund 10,473,00 Not Vendor Related Insurance Fund JE# MPAUG15 l 105 PR Capital Improvement Motor Pool Fuel Charges 10,649.85 Not Vendor Related Motor Pool Fuel Charges JE# 0000222317 20 PR Facilities and Maintenance Motor Pool 7,659.94 Not Vendor Related Motor Pool JE# DEPR222435 270 PR Glen Oaks Conference Center Depreciation Buildings 11,557.87 Not Vendor Related JE# DEPR222435 I 218 PR Glen Oaks Golf Depreciation Park Improvements 7,515.82 Not Vendor Related JE# 0000222045 I 19 PR Groveland Oaks Concessions Merchandise 5,050 43 Not Vendor Related Cost of Goods Sold JE# 0000222314 15 PR Groveland Oaks Park Security Expense 19,779.93 Not Vendor Related Security Expense VO# 01017430 1 PR Groveland Oaks Park Special Event Supplies 9,000.00 Colonial Fireworks Co Addison and Groveland Oaks 4th JE# DEPR222435 226 PR Groveland Oaks Park Depreciation Park Improvements 13,733,13 Not Vendor Related VO# 01019490 1 PR Independence Oaks Park Grounds Maintenance 10,459.15 Environmental Consulting and Technology Parks Herpetological Survey JE# D000222314 17 PR Independence Oaks Park Security Expense 10,588,87 Not Vendor Related Security Expense JE# DEPR222435 228 PR Independence Oaks Park Depreciation Park Improvements 9,137.83 Not Vendor Related JE# DEPR222435 276 PR Independence Oaks Park Depreciation Buildings 5,469.14 Not Vendor Related JE# DEPR222435 272 PR Lyon Oaks Conference Center Depreciation Buildings 7,132.51 Not Vendor Related 22 Item # 8 G OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2016 Month 11 Expenditure Report for August ($5,000.00 - $19,999.99) Document # Line # Department Title Account Title Trans. Amount Vendor Name Additional Accounts Payable Info. JE# 0000222045 3 PR Lyon Oaks Golf Merchandise 7,980.70 Not Vendor Related Cost of Goods Sold JE# DEPR222435 266 PR Lyon Oaks Golf Depreciation Buildings 5,475.00 Not Vendor Related JE# DEPR222435 232 PR Lyon Oaks Park Depreciation Park Improvements 10,642.68 Not Vendor Related VO# 01019490 1 PR Orion Oaks Park Grounds Maintenance 9,217.43 Environmental Consulting and Technology Parks Herpetological Survey JE# DEPR222435 383 PR Rec Programs and Services Depreciation Vehicles 5,245,22 Not Vendor Related VO# 01017389 1 PR Red Oaks Golf Water and Sewage Charges 6,337.05 City of Madison Heights Expense Distribution JE# DEPR222435 219 PR Red Oaks Golf Depreciation Park Improvements 10,792,67 Not Vendor Related VO# 01017476 1 PR Red Oaks Waterpark Building Maintenance Charges 5,326.99 North End Electric Co PARTS: Cost Plus 25%. Payment VO# 01021268 1 PR Red Oaks Waterpark Electrical Service 10,547,69 DTE Energy 1 Expense Distribution VO# 01021269 1 PR Red Oaks Waterpark Electrical Service 8,334,79 DTE Energy Expense Distribution JE# 0000222314 26 PR Red Oaks Waterpark Security Expense 16,035,03 Not Vendor Related Security Expense VO# 01017403 1 PR Red Oaks Waterpark Water and Sewage Charges 10,841.85 City of Madison Heights Expense Distribution JE# 0000222045 21 PR Red Oaks Wtrpk Concessions Merchandise 14,812.29 Not Vendor Related (Cost of Goods Sold VO# 01017411 1 PR Rose Oaks Park Grounds Maintenance 15,376.27 Cardno Inc (Cardno Plant Material On-line VO# 01019490 1 PR Rose Oaks Park Grounds Maintenance 5,790,70 Environmental Consulting and Technology Parks Herpetological Survey JE# 0000222314 23 PR Springfield Oaks Activity Security Expense 19,728.27 Not Vendor Related Security Expense JE# DEPR222435 230 PR Springfield Oaks Activity Depreciation Park Improvements 8,798,64 Not Vendor Related JE# DEPR222435 231 PR Waterford Oaks Activity Ctr Depreciation Park Improvements 18,698A5 Not Vendor Related VO# 01019690 1 PR Waterford Oaks Waterpark Building Maintenance Charges 5,375,00 Michigan Independent Door Co (Materials —Catalog Items: Lis VO# 01017413 1 PR Waterford Oaks Waterpark Electrical Service 6,701.78 Direct Energy Marketing Inc Expense Distribution JE# 0000222314 28 PR Waterford Oaks Waterpark Security Expense 7,805,54 Not Vendor Related Security Expense JE# DEPR222435 236 PR Waterford Oaks Waterpark Depreciation Park Improvements 18,954,24 Not Vendor Related JE# DEPR222435 269 PR White Lake Oaks Conf Center (Depreciation Buildings 6,650.03 Not Vendor Related JE# 0000222045 23 PR Wtfd Oaks Wtrpk Concessions Merchandise 13,057.31 Not Vendor Related Cost of Goods Sold 23 ylulL1Nogl!ghg.1y gIai'r:1;fi1►= OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOSER 13, 2015 To: Chairman Fisher and Commission Members AGENDA ITEM NO. 8 HA PARK OPERATIONS - SOUTH From: Daniel J. Stencil, Executive Officer Thomas J, Hughes, Chief of Park Operations — South District Submitted: September 23, 2015 Subject: Red Oaks Waterpark Lazy River Cable Fence Installation INTRODUCTION AND HISTORY Oakland County Park staff is in the process of replacing the Lazy River fencing at Red Oaks Waterpark. The waterpark currently has 1,050 ft. of post and cable fencing serving as a barrier for the Lazy River which is in poor condition and in need of replacement for patron safety. Staff began working with Oakland County fencing contractor RMD Holdings (Nationwide Fence) in April to identify replacement product options, Materials were agreed upon and ordered July 7, 2015, with installation on September 11, 2015, after Red Oaks Waterpark closed for the season to avoid interruption in park operations. ATTACHMENTS Quote from fencing contract RMD Holdings (Nationwide Fence) with material list and pricing for post and cable replacement. STAFF RECOMMENDATION Staff recommends replacing existing post and cable fencing at Red Oaks Waterpark Lazy River. Replacement material would be similar in design to the existing fencing and stronger construction. Project expenses will be charged to the 2015 Red Oaks Waterpark Grounds Maintenance Line Item #730814. Funds will be transferred from the 2015 Fence Line Replacement Program to Red Oaks Waterpark Grounds Maintenance to cover expenses. MOTION Move to approve the installation of post and cable fencing at the Red Oaks Waterpark Lazy River by RMD Holdings (Nationwide Fence) of Chesterfield, MI, in the amount of $37,858 with expenses being charged to the 2015 Red Oaks Waterpark Grounds Maintenance Line Item #730814; and transfer of funds from the 2015 Fence Line Replacement Program to Line Item #730814 to cover project expenses. 24 Nationwide Construction Group Equal Opportunity Employer July 2, 2015 Oakland County Parks Red Oaks Waterpark Madison Heights, MI Attn: Matt Pardy Re: Waterpark Fence Corporate Office - 53861 Gratiot, Chesterfield, MI 48051 Mailing Address - P.O. Box 480637, New Haven, MI 48048 Phone (586) 749-6900 - Fax (586) 749-6909 Nationwide Construction Group respectfully submits the following quote, on the above mentioned item. Cable Fence @ Lazy River Will furnish and install the following: 1,050' lineal feet of 3' tall Cable Fence around Lazy River Area Posts will be 3" Square Black Steel Posts 12 GA. Will install (4) %." Thick Stainless Steel Cable through Posts SUM $ 37,858.00 Respectfully, F nanco Amicucei i nirnC/ Dial (586) 484-7868 (an:icucci(d),iraiiorr widecos. corrr U v -717 /i s� DRAFT REVISED 9117115 Oakland County Parks & Recreation Operating Purchase Form $20,000 - $99,999 Date 109/14/2015 1 Emergency Purchase Budget Center/Location IRed Oaks Waterpark Acct #/Description 1730814 / Grounds Maintenance Project Title/Item lRed Oaks Waterpark Lazy River Cable Fencing Vendor & Address RMD Holdings (Nationwide Fence) Chesterfield, MI 01 Abbry JRWP I ❑ Budgeted ❑ Unbudgeted Amount 1$37,858.00 1 Budgeted Amount 1$41,644.00 1 ❑✓ Annual Contract ❑ Bid Annual Contract Amount 1$57,000.00 Bid Amount ❑ New Asset ❑✓ Replacement of Asset Justification for Replace the existing cable fencing around the lazy river. River fencing Purchase/Replacement post and cables are failing and are in a condition beyond repair. The fencing is not adequate for providing a safety barrier from patrons along the river. This project was initiated in April and approved by staff to proceed on July 7th. All materials were ordered and install scheduled for September 11th after the waterpark closed for the season. Funds will be transferred from the Fence Line Program to Red Oaks Waterpark Grounds Maintenance to cover the expenditure. ❑ Additional Information, See Attached 26 Date 911012015 OCPRC Projects Over $5,000 - Requiring Chairman Fisher's Authorization Project Fence line Project Chief/Staff D. Stencil/T. Hughes Date of Authorization Ok From G. Fisher 4:58 PM 27 ltWJ,1R_l►1ILO,60 6 01&1 k; I;i;�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 To: Chairman Fisher and Commission Members AGENDA ITEM NO. 8 H--2 PARK OPERATIONS --SOUTH DISTRICT From: Daniel J. Stencil, Executive Officer Thomas J. Hughes, Chief of Park Operations — South District Submitted: September 23, 2015 Subject: Golf Course Chemical I Fertilizer Early Order Purchase INTRODUCTION AND HISTORY The Oakland County Parks Operations staff purchases golf course chemicals and fertilizers in November each year in order to receive a price savings of 5-10%. These products are used on all OCPR golf courses to maintain quality turf conditions on areas such as greens, tees, fairways and roughs. Staff is requesting the Commission approve the purchases in the total amount of $166,000; $78,000 from Harrell's located at 53410 Grand River Ave, New Hudson, MI 48165; and $88,000 from Residex located at 46495 Humboldt Dr., Novi, MI 48377, both of which are on blanket contract with the County. A savings of $9,000 is anticipated based on previous year's purchases with the early order program. The total amount budgeted for golf course chemicals and fertilizer for FY2016 is $180,000. A breakdown of the purchase allocation per budget center is attached. ATTACHMENTS - Golf Course Chemical/Fertilizer Purchase Allocation per Budget Center STAFF RECOMMENDATION In order to realize cost savings of 5-10%, staff recommends the Commission approve the purchase of chemicals/fertilizer from Harrell's in the amount of $78,000 and Residex in the amount of $88,000 for a total amount of $166,000 to be taken from the FY2016 Golf Course Grounds Maintenance budgets. MOTION Move to approve the purchase of chemical/fertilizer from Harrell's of New Hudson, Ml in the amount of $78,000 and Residex of Novi, Ml in the amount of $88,000 for a total amount of $166,000 to be taken from the FY2016 Golf Course Grounds Maintenance budgets. 28 11 DRAFT REVISED 9117115 Oakland County Parks & Recreation Operating Purchase Form $20,000 - $99,999 Date Budget Center/Location Acct #/Description Project Title/Item Vendor & Address 109/14/2015 1 Emergency Purchase ❑ Multiple Locations (See Attached) 1730184 - Grounds Maintenance Golf Course Chemical / Fertilizer I Abbry Harrell's 53410 Grand River Ave, New Hudson, MI ❑✓ Budgeted ❑ Unbudgeted Amount 1$78,000.00 1 Budgeted Amount 1$180,000.00 1 ✓❑ Annual Contract ❑ Bid Annual Contract Amount 1$150,000.00 1 Bid Amount I I ❑ New Asset ❑ Replacement of Asset Justification for Early order purchase of golf course chemicals and fertilizers. Purchase Purchase/Replacement in November to receive price savings of 5-10% on all products. Products purchased are used on all OCPR golf courses to maintain quality turf conditions on areas such as greens, tees, fairways and roughs. See attached for allocation per budget center. © Additional Information, See Attached 29 DRAFT REVISED 9117115 Oakland County Parks & Recreation Operating Purchase Form $20,000 - $99,999 Date Budget Center/Location Acct #/Description Project Title/Item Vendor & Address Amount Budgeted Amount Annual Contract Amount 109/14/2015 1 Emergency Purchase ❑ Multiple Locations (See Attached) 1730184 - Grounds Maintenance Golf Course Chemical / Fertilizer Residex 46495 Humboldt Dr, Novi, MI 48377 ❑✓ Budgeted 1$88,000.00 1$180,000.00 ❑✓ Annual Contract 1$150,000.00 1 ❑ New Asset ❑ Unbudgeted Bid Amount I Abbry ❑ Bid ❑ Replacement of Asset Justification for Early order purchase of golf course chemicals and fertilizers. Purchase Purchase/Replacement in November to receive price savings of 5-10% on all products. Products purchased are used on all OCPR golf courses to maintain quality turf conditions on areas such as greens, tees, fairways and roughs. See attached for allocation per budget center. © Additional Information, See Attached Golf Course Chemical / Fertilizer Purchase Allocation per Budget Center Facility I Vendor I Amount (Glen Oaks Golf (GLG) Harrells $ 13,000 Residex $ 12,000 Lyon Oaks Golf (LYG) (Harrells Residex $ $ 32,000 22,000 I (Red Oaks Golf (RDG) (Harrells I $ 17,000 ( (Harrells $ 8,000 Springfield Oaks Golf (SPG) Residex $ 27,000 ( (Harrells $ 8,000 White Lake Oaks Golf (WLG) Residex $ 27,000 31 OCTOBER 13, 2015 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO. 8 I PLANNING & RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: October 5, 2015 Subject: Temporary Use Permit - St. Stephen Lutheran Church with Request to sell alcohol on Commission Property — Oakland County Lobsterfest — October 3, 2015 INTRODUCTION AND HISTORY Attached is a Temporary Use Permit and letter of request to sell alcohol on OCPRC property. This request is for an event for St. Stephen Lutheran Church (Oakland County Lobsterfest) which took place on October 3, 2015. The church requested a Temporary Use Permit and was in the process of pulling the proper insurance and securing the MLCC liquor license. By the time we received confirmation from the church of the need for a temporary use permit for the sale of alcohol, there was not sufficient time for the request to be submitted to the Commission for approval prior to the event. This request was discussed at the September 21, 2015, OCPRC Executive Committee meeting and Chairman Fisher instructed staff to execute the permit and present it to the Commission at the October 13, 2015 meeting after the fact. Oakland County Corporation Counsel and Risk Management reviewed and approved the permit prior to its execution in accordance with their regular approval process. The event was a fundraiser for St. Stephen Lutheran Church and Lighthouse of Oakland County. The church expected approximately 200 — 250 people to attend. Their request was for the sale of beer and wine at the event. ATTACHMENTS • Letter of Request from St. Stephen Lutheran Church to sell alcohol on OCPRC property • Temporary Use Permit STAFF RECOMMENDATION The staff recommends that the Commission approve both the 1.) Sale of alcohol on OCPRC property and 2.) The corresponding Temporary Use Permit for the October 3, 2015 Oakland County Lobsterfest event at Waterford Oaks County Park, MOTION Move to approve the sale of alcohol on OCPRC property, and the corresponding Temporary Use Permit for St. Stephen Lutheran Church of Waterford for their Oakland County Lobsterfest event at Waterford Oaks County Park on October 3, 2015. 32 ® St. Stephen Lutheran Church 3795 Sashabaw Rd. Waterford, MI 48329 248-673-6621 September 21, 2015 Oakland County Parks & Recreation Commission 2800 Watkins Lake Rd. Waterford, MI 48328 St. Stephen Lutheran Church is requesting permission to sell wine and beer at the Oakland County Lobsterfest to be held at Waterford Oaks Park, Parkview on October 3rd, 2015 Sincerely, I C::�� k-,-, Rich Knapp t� Director of the Oakland County Lobsterfest St. Stephen Lutheran Church Waterford, MI 33 Temporary Use Permit �AKLAND COUNTYPARKS Destination M The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a Temporary Use Permit ("Permit") to: Name of Entity or Person ("Permittee"): St. Stephen Lutheran Church Address: 3795 Sashabaw Road, Waterford, MI 48329 Contact Person: Rich Knapp Telephone Number: 248-410-1261 E-Mail Address: For and in Consideration of the issuance of this Permit, the Parties agree to the following terms and conditions: 1. Use of OCPRC Property. Permittee may only use the property described below for the purposes set forth in this Permit. 1.1. Property Location: Parkview Pavilion at Waterford Oaks County Park (hereinafter collectively "Property"). 1.2. Event/Activity: Oakland County Lobsterfest 1.3. Address: 1702 Scott Lake Road, Waterford Twp, MI 48328 1.4. Date(s)/time(s) of use: 9 a.m. — 7 p.m., Saturday October 3, 2015 1.5. Fees: The fee for this Event is two hundred dollars ($200.00) and shall be paid before October 3, 2015. The fee shall be paid by check, made out to the "County of Oakland" and sent to: Oakland County Parks and Recreation, Attention: Melissa Prowse, 2800 Watkins Lake Road, Waterford, Michigan, 48328. 1.6. Permittee shall not place any signs or advertisements on the Property without the prior written consent of the OCPRC Executive Officer. 1.7. Permittee shall keep the Property and anything stored thereon, together with any adjoining sidewalks and entrances/exists, in good order and repair and in a clean, safe, and healthful condition. 1.8. Permittee shall not make any alternations, additions, or changes to the Property, unless prior written approval is given by the OCPRC Executive Officer. 1.9. Permittee acknowledges that it had the opportunity to inspect the Property and accepts the Property AS IS. 1.10. Permittee shall leave the Property in the same condition that Permittee found it - clean and free of all trash. Page 1 of 4 Final Version 34 2. Permittee Responsibilities. 2.1. Permittee and all persons performing work on behalf of Permittee shall not in any manner hold themselves out to be agents or employees of OCPRC or Oakland County, Michigan ("County"). 2.2. Permittee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages. 3. Liability/Assurances. 3.1. Damage to OCPRC Property. Permittee shall be responsible for any damage to any County or OCPRC property or facility that is caused by Permittee, its employees, agents, invitees, volunteers, or subcontractors or any other persons on the Property because of Permittee's use of the Property. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements, provided, however, that Permittee shall reimburse OCPRC the cost for repairing and/or replacing the damaged property or facilities. 3.2. Damage to Permittee Property. Permittee shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Permittee's personal property located, kept, or stored on the Property during Permittee's use of the Property. 3.3. Permittee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Permittee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 3.4. Permittee shall not cause or allow any person or entity to cause any hazardous material, waste, or debris to enter any OCPRC or County property. , 3.5. Indemnification. Permittee shall indemnify and hold harmless the County of Oakland, it Boards, Commissions, officials, and employees from any and all Claims that are incurred by or asserted against the County by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Permittee or its employees, agents volunteers, subcontractors, invitees, or any other persons on the Property as a \ result of Permittee's use of the Property. 3.6. Definition of Claim. Claims is defined as any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against, whether direct, indirect Page 2 of 4 Final Version 35 or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 3.7. Alcohol Use. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY, OAKLAND COUNTY PROPERTY OR OCPRC PROPERTY. Permittee agrees and warrants that there shall be NO SERVICE TO OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. Permittee shall monitor service and consumption of alcoholic beverages at the Event. Permittee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Event and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 4. Insurance. Permittee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated by reference into this Permit. 5. Compliance with Law and Park Rules. Permittee, including its employees, agents, invitees, and subcontractors must comply with all applicable federal, state, and local laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of this Permit. The OCPRC Park Rules and Regulations can be found on the OCPRC website. 6. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Permittee shall not assign or transfer any portion of this Permit without the prior written consent of OCPRC. 7. Waiver. The failure of OCPRC to insist upon strict performance of any covenants or conditions of this Permit or to exercise any option herein conferred in any one or more instances shall not be construed as a waiver or relinquishment of any such covenants, conditions, or options, but the same shall be and remain in full force and effect. No covenant, term or condition of this Permit shall be deemed to have been waived by OCPRC, unless such waiver is in writing by OCPRC. 8. Amendments. This Permit cannot be modified unless reduced to writing and signed by both Parties. 9. Severability. If any term, covenant, or condition of this Permit or the application thereof to any person or circumstance is deemed to be invalid or unenforceable to any extent, the remainder of this Permit or the application of such term, covenant or condition to persons or circumstances, shall not be affected thereby and each term, covenant or condition of this Permit shall be valid and enforceable to the fullest extent Page 3 of 4 Final Version 36 permitted by law, unless removal of such term materially alters the basic intent of the Parties in executing this Permit. 10. Governing Law. This Permit shall be governed, interpreted, and enforced by the laws of the State of Michigan. 11. Counterparts. This Permit may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 12. Entire Agreement. This Permit sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 13. Effective Date. The Effective Date of this Permit shall be the date upon which the last of the Parties listed below has signed the Permit. 14. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY PERMITTEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 4 of 4 Final Version 37 EXHIBIT A INSURANCE REQUIREMENTS. Permittee shall provide and maintain, at their own expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. a. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 — Bodily Injury & Property Damage Each Occurrence Limit $1,000,000— Personal & Advertising Injury Limit $1,000,000 — Products/Completed operations $ 10,000 — Medical Expense (Any One Person) $2,000,000 —General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this contract) b. Liquor Legal Liability Insurance: Liquor Liability insurance with a limit of $1,000,000 each occurrence. c. Workers Compensation Insurance: with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. GENERAL INSURANCE PROVISIONS. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland (1) All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. (2) The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. Page 1 of 2 38 (3) Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of the Vendor. (4) All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. (5) All insurance policies, must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. (6) Permitee shall require their contractors or sub -contractors not protected under the Permittee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of the Permittee in this Permit. (7) Certificates of insurance must be provided no less than ten (10) days prior to the event and use of the Property stated in Paragraph 1 and must bear evidence of all required endorsements and clauses. (8) All policies of insurance required in this Permit shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of AN or greater. Page 2 of 2 39 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer AGENDA ITEM NO. 9 A PARK OPERATIONS -SOUTH DISTRICT Submitted: October 5, 2015 Subject: Review of Budget Process and Use of Fund Balance INTRODUCTION AND HISTORY After considerable discussion by the OCPR Commission at the August 11, 2015, meeting regarding the use of fund balance in the budgeting process, it was requested that Laurie VanPelt, Director of Oakland County Management and Budget and Lynn Sonkiss, Oakland County Manager of Fiscal Services attend the October 13, 2015 OCPR Commission meeting to provide further insight and explanation of the County's budget process. 40 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO. 9 BA FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II Submitted: September 15, 2015 Subject: CONSTRUCTION — Red Oaks Waterpark Wave Pool Equipment Installation EXECUTIVE SUMMARY 1. The wave making equipment at Red Oaks Waterpark is original to the 1985 facility; the equipment is thirty years old and in need of replacement. The scope of this project is to remove and replace the existing wave making equipment and controller, and associated electrical work. 2. The total requested project costs are $380,743. 3. A 5% contingency is included in the project costs. 4. Additional funding is available in the Amount Available Capital Improvement/Capital Equipment account. PLANNING OVERVIEW 1. Refer to the attached planning review for detailed planning information relative to this project 2. Capital/Maintenance Management Plan A. Initial budget history: Fiscal Year Project Notes 2014 $100,000 Projected FY2015 construction 2015 $325,000, Project construction moved to FY2016; Budget increased based on analysis from GreenPlay 2016 $345,000 Proposed FY2016 Budget PROJECT OVERVIEW 1. Wave Pool — Wave Equipment Replacement (Need): A. Design & construction purpose: 1) The wave making equipment at Red Oaks' Waterpark Wave Pool is original to the 1985 facility; the equipment is thirty years old. The existing equipment is inefficient as evidenced by a comparison to the wave equipment at Waterford Oaks' wave pool, which was replaced approximately ten years ago. The equipment is also failing and in need on continued maintenance, such as the actuating doors wearing out, the mechanical system failing, and extreme wear on pins and shafts. As the system is extremely old and not in production at all or use in many locations, replacement parts not available. Staff cobbles together repairs with available alternate materials. Typically the current system is run at partial capacity; only four of the five blowers are used at any given time to leave a spare blower in case one goes down. 2) The manufacturing time frame for the equipment is up to 20 weeks, therefore if the equipment is ordered in the early fall, it will be on site for installation in the spring before the park opens. 3) There are not many manufacturers that make this type of equipment. Staff explored replacement by the only other apparently available manufacturer of like equipment, and the cost would be approximately 60% more, in part 41 Page 2 because the existing system would have to be retrofitted. Nonetheless, staff bid the equipment as an open specification to allow for other systems to be bid and evaluated. B. Design program elements: 1) Remove the existing wave equipment consisting of: a. Five 60 HP wave generators b. Five valves c. One 20 HP compressor d. One computer controller 2) Install new equipment consisting of: a. Three 75 HP wave generators b. Five valves c. One 25 HP compressor d. One computer controller e. Electrical modifications to accommodate the new system. As the new electrical demand of 250 HP is less than the current demand of 320 HP, the new system will not require new electrical service f. Minor construction including the installation of a small concrete pad under the control cabinet. Design/Engineering Consultants & Construction Managers A. Prime design consultants — the project has been designed in house, with an annual contract used for electrical design B. Construction manager — this project will not use a construction manager; project procurement is as follows: 1) Equipment: public bid 2) Equipment installation: bid to annual contracts 3) Electrical installation: bid to annual contracts and public bid 4) Minor construction: to be completed by in-house staff 3. Previous disc usslonslagenda dates A. Included in Budget Review Process as an Active or Pending Project since FY2014 B. Conceptual Review & Approval — June 2015 C. Construction Approval —September 2015 4. Funding considerations A. The entire proposed investment is from OCPR; no alternate funding, contracts or grants are available. 5. Project Timeline: A. Construction bidding & procurement July 2015 B. Construction award October 2015 C. Construction start April 2016 1) Installation will take place before the park opens, but after the pool is opened and prepared for the season to confirm successful installation and training 2) Demolition work may take place over the winter so that staff can clean the area prior to equipment installation D. Construction end May 2016 E. Red Oaks Waterpark opening May 2016 Fiscal Considerations: A. Refer to the planning review for revenue, expense and operational information. B. Anticipated annual depreciation: 1) Total Project costs: $380,743. 2) Wave Pool —Wave Equipment Replacement, a. Estimated depreciation rate per fiscal services: park improvement, 20 years, $19,037 C. Life -cycle of facility: 1) Wave Pool — Wave Equipment Replacement, 30 years PROCUREMENT INFORMATION 1. Bid documents were released by Oakland County Purchasing in June 2015 that included the following: A. Wave generation equipment $259,130 1) Wave generation equipment to replace the existing equipment. Includes freight, start-up, training and bond. a. One vendor submitted a bid for this project, Aquatic Development Group of Cohoes, New York. 42 Page 3 B. Wave generation equipment installation $55,060 1) Remove existing equipment and dispose, demolition and equipment installation, bond and a permitting allowance. a. Two annual contracts bid on this project: i. B&B Pools and Spas located at 29440 Six Mile Road, Livonia, MI 48152 ii. Advanced Pool Service Inc. located at 1220 N Milford Road, Highland, MI 48357 C. Electrical Installation $43,457 1) Demo existing electrical, provide and install new conduit and wire for new equipment, install wave control panel, move existing lights. a. Two annual contracts bid on this project: i. Doublejack Electric Co. located at 1221 N Campbell Road, Royal Oak, MI 48067 ii. Center Line Electric, Inc. located at 26554 Lawrence, Center Line, MI 48015 b. The bids received for this portion of this work were significantly higher than the $10,000 originally estimated. The original estimate was based on a conceptual drawing of the equipment and did not include a large portion of the scope including extensive conduit removal and replacement and relocation of light fixtures. c, As the bids received were significantly higher than originally estimated, this work was also publicly bid, the following bids were received: i. Wade's Electrical Contracting Inc. located 60880 Van Dyke Road, Washington, MI 48094 ii. Roth Electrical, LLC located at 2130 E. Hemphill Road, Burton, MI 48529 iii. Allied Building Services, Inc. located at 1801 Howard St, Detroit, MI 48216 D. Minor construction Included in contingency 1) Scope includes pouring a concrete pad under the control cabinet Total construction costs: $380,743 ATTACHMENTS 1. Attachment A —Planning Review 2. Attachment B -- Project Location 3. Attachment C — Existing Photos 4. Attachment D — Proposed Floor Plan STAFF RECOMMENDATION Staff recommends awarding a construction contract in the amount of $55,060 to B&B Pools and Spas for the wave generation equipment installation, bond and permitting contingency at the Red Oaks Waterpark Wave Pool. Staff recommends awarding a construction contract in the amount of $43,457 to Wade's Electrical Contracting Inc. for the wave generation equipment electrical installation and contingency at the Red Oaks Waterpark Wave Pool. Total project costs are $380,743. MOTION Move to award a construction contract in the amount of $55,060 to B&B Pools and Spas located at 29440 Six Mile Road, Livonia, MI 48152 for the wave generation equipment installation, bond and permitting contingency at the Red Oaks Waterpark Wave Pool, and Move to award a construction contract in the amount of $43,457 to Wade's Electrical Contracting Inc., located at 60880 Van Dyke Road, Washington, MI 48094 for the wave generation equipment electrical installation including contingency at the Red Oaks Waterpark Wave Pool. Total project costs are $380,743 as follows: Equipment $259,130 Construction $ 98,517 Design $ 4,965 5% Contingency $ 18,131 Total $380,743 43 (WAKLANDCOUNTYPMKS PLANNING REVIEW PLANNING AND RESOURCE DEVELOPMENT Red Oaks Waterpark Wave Equipment Updated: May 18, 2015: Page 1 of 4 The Planning Review is an overview of planning documents and demographic trends related to projects identified by OCPR's Capital Improvement Management Plan and 10-Year Forecast document. The intent is to inform the proposed project in a way that will improve outcomes and provide critical information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPR. Budget Center RWP — Red Oaks Waterpark Management Plan Scope FY2015: Replacement of the existing 20+ year old wave making equipment (OCPRC, Sept 2014, p. 40) Budget Forecast FY2015: $325,000 (OCPRC, Sept 2014, p. 40) Strategic Plan 1.2.2 Recreation Facilities Vision: Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages (PROS Consulting, April 2008, p. 3) 1.2.2.1 Recreation Facilities Goal: Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County (PROS Consulting, April 2008, p. 4) Recreation Plan Objective 2.2: Planned Capital Improvement and Major Maintenance Projects — Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process (OCPRC, February 2013, p. 13) Park Master Planning The Red Oaks Park Vision and Facility Concepts was approved by the Parks Commission March 6, 2013. Facility Vision: The vision for the Waterpark is focused on improvements in customer service dthat will make the current successes and high attendance sustainable Facility Development: Evaluate aging infrastructure and potential need for replacement of wave -making system. (OCPRC, March 2013) Facility Planning A waterpark assessment was conducted by Green Play LLC and Water Technology, Inc. in 2013 and had the following recommendations regarding the wave pool equipment: Wave generation equipment consists of five fans and hydraulic dampers. The wave equipment is dated and prone to breakdown. Staff reported that due to frequent equipment failures the wave pool is operated with three fan/damper units, keeping one in reserve and one being services. Replacement of wave pool equipment with more efficient fans and pneumatic dampers is recommended (Green Play, October 2013). 44 (WAKLAND COUNTYWKS PLANNING AND RESOURCE DEVELOPMENT Public Engagement PLANNING REVIEW Red Oaks Waterpark Wave Equipment Updated: May 18, 2015: Page 2 of 4 In the 2010 Community -Wide Survey, respondents acknowledged the need to maintain park facilities, with 35% being most willing to fund with county parks and recreation tax dollars the fix-up/repair older park buildings/shelters/playgrounds. The Oakland County parks and recreation sites visited by the highest percentage of households during the past 12 months were: Independence Oaks Park (17%), Addison Oaks Park (12%), Waterford Oaks Water Park (11%), Glen Oaks Golf Course (10%), and Red Oaks Water Park (10%). The recreation facilities used by the highest percentage of households at Oakland County Parks and Recreation Commission parks during the past 12 months were: walking, hiking, and biking trails (40%), picnicking areas (25%), nature trails (19%), swimming beaches and areas (19%), waterparks and waterslides (18%), and 18-hole golf courses. (Leisure Vision (ETC), 2010). Drive -Time Service Area Calculation of drive -times for waterparks is in process. Visitor Trends The following annual visitor numbers to Red Oaks Waterpark were documented (RecTrac point -of -sale data): FY2012—119,804 FY2013 — 87,413 FY2014 — 93,401 The table below shows the month to month visitor trends for FY2012 through FY2014 for Red Oaks Waterpark: 50000 40000 30000 1 —i— FY2012 20000 / --&—FY2013 10000 FY2014 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Market Analysis Market analysis has not been completed Facility Standards Documentation of waterpark facility standards have not been completed 45 QAKLAND COUNTYPMKS PLANNING AND RESOURCE DEVELOPMENT PLANNING REVIEW Red Oaks Waterpark Wave Equipment Updated: May 18, 2015: Page 3 of 4 Accessibility The 2006 Accessibility Assessment was conducted by a consultant team in 2005-06 to inventory, analyze, develop options, and estimate costs for the needs of ... Oakland County Parks and Recreation Parks in regard to the specific requirements of the Americans with Disabilities Act. (Executive Summary). (Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service, April 2006) Additional Accessibility Recommendations The wave -making equipment is not open to the public; therefore, ADA requirements for public facilities do not apply. However, reasonable measures taken at the time of construction/installation to increase accessibility are usually less expensive than attempting to retrofit facilities later on. The need for accessibility could arise if a person with a disability becomes employed in the future or if an existing employee becomes temporarily physically disabled, but otherwise still able to perform his or her duties. Service Portfolio and Assessment Red Oaks Waterpark supports (3) service categories identified in the OCPRC Service Portfolio with the associated primary Beneficiary of Service and Target Tier Minimum Cost Recovery Goals; Cost Recovery Target Tier Category of Service Pyramid Tier Beneficiary of Service Minimum Staffed Park Usage Tier 2 Considerable Community 75% Benefit Rentals/Exclusive Use - Private/Non-Profit Tier 5 Mostly Individual Benefit 150% Concessions/Vending/Banquet Tier 5 Mostly Individual Benefit 150% (GreenPlay LLC, June 2014, pp. 41-48) Calculated provision strategies for the following services range from Advance Market Position to Affirm Market Position. Through the Service Assessment conducted during the OCPRC Service Portfolio Project each of these services were indicated to be a good organizational fit and identified OCPRC as having a strong market position to provide these services. Each of these services were also identified as economically viable due to the high degree each service is currently or potentially attractive as an investment of resources by OCPRC. Service Fit Financial Market Alternative Provision Strategy Capacity Position Coverage Staffed Park/Facility Usage Good Rentals/Exclusive Use-Private/Non-Profit Good High Strong Low Advance Market Position Concessions/Vending/Banquet Good High Strong Low Advance Market Position (GreenPlay LLC, June 2014, pp. 41-48) Operational Considerations The elimination of the constant need to shut down parts of the wave pool equipment for repairs should help to increase both staff efficiency and customer satisfaction. 46 C�AKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Agreements and Restrictions None identified Other Planning None identified PLANNING REVIEW Red Oaks Waterpark Wave Equipment Updated: May 18, 2015: Page 4 of 4 References GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission. GreenPlay. (October 2013). Oakland County Parks Waterpark Assessment. Waterford, MI: Oakland County Parks and Recreation Commission. Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, MI: Oakland County Parks and Recreation Commission. OCPRC. (February 2013). Chapter 9: Strategic Action Plan. In Five -Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. OCPRC. (March 2013). Red Oaks Park Vision and Facility Concepts 2013-2022. Waterford, MI: Oakland County Parks and Recreation Commission. OCPRC. (Sept 2014). FY2015-2025 Capital Improvement Management Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. PROS Consulting. (April 2008). Oakland County Parks Strategic Plan Summary Report. Waterford, Michigan: Oakland County Parks and Recreation Commission. Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County Parks and Recreation Americans with Disabiliities Act (ADA) Assessmesnt and Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. 47 co V '7� I Z] i i 20'-U- % a TrP, O MIMLC m EACH END 100'-0- P00. YA0111 Ar CassONs i 444 V'GE SYSTEM OVERVIEW — PLAN VIEW 2 WGE SYSTEM OVERVIEW — SECTION VIEW uue wr • r-c- 6 - - - Iz - I- II I- / oAa oE�IPnoN I o aEvlswa5 AQUATIC DEVELOPMENT GROUP, INC. EQUIPMENT SYSTEMS a HITTEN Red Oaks Oakland County, Michigan I OAn:1/.Cunn6anx.� rtuEnco: 1 A/xlns o* A. •/xz/Is rnoxcr P. LE: ASnewn WGERetroBbPrelimSales S.W.1 50 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO. 9 B�2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II Submitted: September 15, 2015 Subject: CONSTRUCTION — Red Oaks Waterpark — Ornamental Cable Railing & Handrail — Lazy River Bridge EXECUTIVE SUMMARY 1. As part of the FY2015 Fence line Replacement Program ($150,000), the Red Oaks Waterpark Ornamental Cable Bridge Railing was identified and prioritized for replacement, due to failing top rail joints, cables and posts, including a new ADA compliant handrail. 2. Total proposed project costs are $77,000. 3. A contingency of $8,387 is included in the total project costs. 4. Approval of funds as part of the approved FY2015 Fence line Replacement Program ($150,000). PLANNING OVERVIEW 1. Strategic Plan A. 122 Recreation Facilities Vision: Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages (PROS Consulting, April 2008, p. 3) B. 1.2.2.1 Recreation Facilities Goal: Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County (PROS Consulting, April 2008, p. 4) 2. Recreation Plan A. Objective 2.2: Planned Capital Improvement and Major Maintenance Projects — Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process (OCPRC, February 2013, p. 13) 3. Capital/Maintenance Management Plan A. Initial budget history: Fiscal Year Project Notes 2015 $77,000 Budgeted under the Fence line Replacement Program 2016 $77,000 Budgeted as a standalone capital improvement project PROJECT OVERVIEW , Ornamental Cable Railing & Handrail - Bridge (Need): A. Design & construction purpose: 1) As part of the FY2015 Fence line Replacement Program ($150,000), the Red Oaks Waterpark Ornamental Cable Bridge Railing was identified and prioritized for replacement, due to failing top rail joints, cables and posts, including a new ADA compliant handrail. B. Design & construction considerations: 1) Consideration was given to keeping the existing style of railing system to conform to the parks existing internal cable railing system. 2) Consideration was given to utilize existing annual contracts for the replacement, however due to the complex specialty fabrication; the project was publicly bid. 51 Page 2 3) The existing fence will be augmented with a new accessible handrail as the sidewalk to the Lazy River Bridge is considered an accessible route and ramp. 4) Since the walkway and bridge is the only access point to children's water playground and wet deck, the project will completed while the park is closed. C. Design program elements: 1) Remove and replace approximately 467 linear feet of existing bridge railing. 2) Add approximately 317 linear feet of ADA compliant handrail along the existing concrete ramps. 2. Design/Engineering Consultants & Construction Managers A. Prime design consultants — this project was designed in-house B. Construction manager -- this project will not use a construction manager and was publicly bid by Oakland County purchasing as only one trade is involved. 3. Previous discussions/agenda dates A. Included within the approved FY2015 Capital Improvement Management Plan - Fence line Replacement Program. 4. Funding considerations A. No alternate funding opportunities, contracts or grants are available for this project. 5. Project Timeline: A. Construction bidding & procurement June 2015 (Complete) B. Construction award July 2015 (Complete) C. Shop Drawing Review August 2015 (Complete) D. Shop Fabrication September 2015 - January 2016 (In -progress) E. Installation March/April 2016 1) This project will be constructed while the waterpark is closed 2) The materials have up to a 16 week lead time F. Construction End April 2016 G, Red Oaks Waterpark opening May 2016 6. Fiscal Considerations: A. Anticipated annual depreciation: 1) Total Project costs: $77,000 2) Ornamental Cable Railing & Handrail — Bridge a. Estimated depreciation rate per fiscal services: park improvement, 20 years, $3,850 B. Life -cycle of facility: 1) Ornamental Cable Railing & Handrail — Bridge: 20 years PROCUREMENT INFORMATION 1. Bid documents were released by Oakland County Purchasing on June 12, 2016 that included the following: A. Ornamental Cable Railing Installation 1) Includes all, but not limited to materials, labor, permit, overhead and profit for the installation of a new ornamental cable railing system with ADA compliant handrail, including all necessary site work as specified. 2. Bidding information: A. Non -mandatory pre -bid meeting: June 17, 2015 1) Number of vendors in attendance: 1 2) Trades represented: 1 B. Bid opening: July 2, 2015 1) Number of vendors who bid: 2 C. Number of invited vendors: Public bid — no limit 52 Page 3 D. Bid Summary Oakland County Purchasing Unit Bid Tabulation Red Oaks Railing Event#003385 Item No. Description Bidder #1 Future Fence Company 23450 Regency Park Drive Warren, Michigan 48089 1 Base Bid #1 — Ornamental Cable Railing $69,823.00 Installation 2 Proposed Manufacturer Eastern Metal/Johnson Architectural (As specified) 3 Warranty 1 year 4 Voluntary Alternate Deduct — Ultra-Tec ($1,210) Standard Cable System Total $68,613 ATTACHMENTS 1. Attachment A— Proposed Site Plan 2. Attachment B — Existing Photos Bidder #2 RMD Holdings 53861 Gratiot Chesterfield, Michigan 48051 $72,128,00 Nationwide Construction Group 1 year NIA $72,128 STAFF RECOMMENDATION As previously approved by Executive Order, staff recommends continuing with the previously awarded contract to Future Fence Company in the amount of $68,613 for the Ornamental Cable Railing installation at the Red Oaks Waterpark - Lazy River Bridge, Total project costs are $77,000, MOTION Move to continue with the previously awarded contract to Future Fence Company located at 23450 Regency Park Drive, Warren, MI 48089 in the amount of $68,613 for the Ornamental Cable Railing installation at the Red Oaks Waterpark - Lazy River Bridge. Total project costs are $77,000. Construction $68,613 Contingency $ 8,387 Total $77,000 53 OAKLAND COUNTY PARKS & RECREATION COMMISSION N+PI�EENT wFPN E'2Mc. K ..-«Eu� m.xc�a+.aiLPxoYAx.Au.Tec, Pa�r.T xP.<cEw ceeea.m] RED OAKS WATERPARK 1455 E. 13 MILE RD. 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RalaU6-31r �t�Ct IIaiG9�� . 9C If6f -t m x 1(l1FO alxarr ro,tp Gatb'e,V - torrw ma - rm x Vr'tltai „nxr watx mam war tar av-StoMxH'tPa rra pau vroan mamw m m�$ m�arr-txerxr toe era Ara Na~i-*�xiwuram mw e� - r.uo auwr eama mrtm vvna" _ 1 :' `S ". t®r _rmwrra tacrr amm'axr - a n O 101 -- 0 +awe amrgr - 1�' Y16 Nm •Ira cram a w¢ rawmra � - r 9.,o.a YiwRt•�tws r4 at - M. ram mM LP�C / - tOaO mOG1 H.'Q Ior !i stw to-rxr Dare 9QfOR�'/OU��4G >rt.,•.4 � crai urss o�c i-aoc-.az-rut 55 -W L`� W-, OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO. 9 B--3 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer II Submitted: September 15, 2015 Subject: Independence Oaks — Upper Bushman Americans with Disabilities Act (ADA) Improvements EXECUTIVE SUMMARY 1. As part of the FY2015 ADA Transition Program, accessibility improvements are planned for the Upper Bushman Fishing Area at Independence Oaks. The current accessible route from the parking lot to the fishing piers has two portions that suffer from frequent washouts due to their location and the site's topography. One portion of the path is proposed to be relocated, and a second portion is proposed to be remedied with a swale and culvert. Additional improvements are proposed at the north fishing pier entrance and transition plates. 2. Total proposed project costs are $25,141. 3. A 10% contingency is included. 4. No budget action is necessary for this project. PLANNING OVERVIEW 1. Refer to planning review for detailed planning information relative to this project 2. Capital/Maintenance Management Plan A, Initial budget history: Fiscal Year Project Notes ( 2015 $48,000 As part of the FY2015 ADA Transition Program Funds ($294,140) 2016 $48,000 This project is budgeted to carry over into FY2016 PROJECT OVERVIEW . Upper Bushman ADA (Need): A. Design & construction purpose: 1) The current crushed limestone accessible route from the parking lot to the fishing piers has two portions that suffer from washouts due to their location and the site's topography that need to be addressed. 2) The access route transition onto the dock also washes out due to the marshy nature of the land adjacent to the pier that will also be addressed. 3) The transition from the deck onto the floating pier is not accessible at the water's low point, and will also be remedied. B. Design & construction considerations: 1) Staff explored paving the entire route but determined that keeping the route as crushed limestone is more in keeping with natural resource and park goals. C. Design program elements: 1) Remove and restore 480 linear feet of existing crushed limestone trail 2) Construct 657 linear feet of new crushed limestone trail 3) Construct swale and install 12" culvert at north portion of trail 4) Modify and make accessible the transition from the trail route to the north deck 5) Modify and make accessible the transition plate from the north deck to the fishing pier 2. DesignlEngineering Consultants & Construction Managers 58 Page 2 A. Prime design consultants — this project has been designed in-house B. Contractor — the trail modifications will be constructed by FJ Lafontaine and Sons Landscaping (FJL) located at 24265 Creekside Drive, Farmington Hills, MI 48336 and the remaining work will be completed in-house 3. Previous discussionslagenda dates A. Included in Budget Review Process as an Active or Pending Project since FY2015 B, General Approval and budget adjustment -- May 2015 4. Funding considerations A. No alternate funding opportunities or grants are available for this project. 5. Project Timeline: A. Construction bidding & procurement September 2015 B. Construction award October 2015 C. Construction start October 2015 1) Hunting is allowed at the park during construction, this will be closely coordinated D. Construction end December 2015 E. Independence Oaks opening Ongoing 6. Fiscal Considerations: A. Refer to the planning review (attached) for revenue, expense and operational information. B. Anticipated annual depreciation: 1) Total Project costs: $25,141 2) Upper Bushman ADA a, Estimated depreciation rate per fiscal services: park improvement, 20 years, $1,257 C. Life -cycle of facility: 1) Upper Bushman ADA, 20 years PROCUREMENT INFORMATION 1. Bid documents were released by OCPR on August 28, 2015 that included the following: A. Trail and culvert $17,855 1) Remove, restore and relocate a portion of the trail, and construct a swale and culvert to address trail washouts a. One annual contract bid on this project, Lafontaine B. Fishing pier $5,000 1) Address accessibility from trail onto deck, and deck onto pier a. This work will be constructed in-house 2. Total construction costs: $22,855 ATTACHMENTS 1, Attachment A —Planning Review 2. Attachment B — Proposed Site Plan STAFF RECOMMENDATION Staff recommends awarding a construction contract in the amount of $17,855 to FJL for the Upper Bushman ADA project at Independence Oaks, Total project costs are $25,141, MOTION Move to award a construction contract in the amount of $17,855 to FJ Lafontaine and Sons Landscaping located at 24265 Creekside Drive, Farmington Hills, MI 48336 for the Upper Bushman ADA project at Independence Oaks. Total project costs are $25,141 as follows: Construction $22, 855 10% Contingency $ 2,286 Total $25,141 59 OAKLANDCOUNTYPARKS PLANNING REVIEW PLANNING AND RESOURCE DEVELOPMENT ADA Transition Program Updated: April 21, 2015: Page 1 of 4 The Planning Review is an overview of planning documents and demographic trends related to projects identified by OCPR's Capital Improvement Management Plan and 10-Year Forecast document. The intent is to inform the proposed project in a way that will improve outcomes and provide critical information to the Parks Commission regarding the project's relevance to the goals and objectives of OCPR. Budget Center Multiple Management Plan Scope Evaluation and 10-Year phased completion of various compliance projects identified in the 2006 Oakland County Parks and Recreation Americans with Disabilities (ADA)' Assessment and Master Plan. Cost of compliance of the 2006 plan was approximately $7 million. Staff is currently evaluating the 2006 plan and developing a detailed transition plan for each park based on the schedule of park master plan completion. Of the $7 million identified within the 2006 plan, some of the projects will be corrected during facility renovation projects. Therefore, only $3 million is forecasted over the 10-year time period. (OCPRC, Sept 2014, p. 95) (Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service, April 2006) Budget Forecast ■ FY2015 — $350,000 (OCPRC, Sept 2014, p. 95) Strategic Plan 1.2.2 Recreation Facilities Vision: Develop and maintain year round recreation facilities that support passive and active recreation pursuits for people of all ages (PROS Consulting, April 2008, p. 3) 1.2.2.1 Recreation Facilities Goal: Upgrade existing recreation facilities and add additional recreation facilities and amenities that energize the community to want to live, work, and play in Oakland County (PROS Consulting, April 2008, p. 4) 1.2.2.2 Recreation Facilities Strategies: #11— Establish an ADA compliance plan for parks and golf courses Recreation Plan Objective 2.2: Planned Capital Improvement and Major Maintenance Projects — Implement capital improvement and major maintenance projects that have been identified in the park master planning process or in capital project/major maintenance forecasts and pursuant to the results of the facility planning process (OCPRC (9), February 2013, p. 13) 1 Americans with Disabilities Act (ADA): The Americans with Disabilities Act of 1990 (ADA) is a law that was enacted by the U.S. Congress in 1990. The ADA is a wide-ranging civil rights law that prohibits discrimination based on disability. It affords similar protections against discrimination to Americans with disabilities as the Civil Rights Act of 1964, which made discrimination based on race, religion, sex, national origin, and other characteristics illegal. Disability is defined by the ADA as "a physical or mental impairment that substantially limits a major life activity." The determination of whether any particular condition is considered a disability is made on a case by case basis. 60 GAKLANDCOUNTYPARKS PLANNING REVIEW PLANNING AND RESOURCE DEVELOPMENT ADA Transition Program Updated: April 21, 2015: Page 2 of 4 Objective 2.4: Accessibility and Universal Design — Plan recreational facilities that are, to the greatest extent possible, usable by people of all abilities A. Conduct field assessments of all facilities built or modified since 2006 to assess compliance with 2010 Standards or Outdoor Developed Area Guidelines and update Accessibility Assessment spreadsheets G. Establish priorities and timeframes for correcting all deficiencies found in the Accessibility Assessment in collaboration with appropriate staff H. Develop procedures to implement the Accessibility Transition Plan in collaboration with appropriate staff (OCPRC (9), February 2013, p. 19) See pages 18-21 in Chapter 5 — Recreational Resources for more details on accessibility requirements, history of accessibility in the OCPR system, and current approach to resolve accessibility issues. Park Master Planning The park master planning process includes development of a park -specific transition plan for each park in the OCPR system. Public Engagement The 2010 Community -Wide Survey, did not address the need for accessible facilities (Leisure Vision (ETC), 2010). Development of an accessibility advisory group is underway per the Strategic Action Plan action: "Action 2.4.E: Obtain public input: Hold at least one meet with people with disabilities and disability organizations during the formulation of the Accessibility Transition Plan" (OCPRC (9), February 2013, p. 19). Drive -Time Service Area Not applicable Visitor Trends Not applicable Market Analysis Market analysis has not been completed. Currently 11% of Oakland County residents are reported to have some type of disabilityz. With the retiring of the boomer generation and increased longevity, this number is likely to increase. Z According to the U.S. Census Bureau, among the civilian non -institutionalized population in 2012 In Oakland County, 11 percent reported a disability. The likelihood of having a disability varied by age - from 4 percent of people under 18 years old, to 9 percent of people 18 to 64 years old, and to 32 percent of those 65 and over (US Dept of Commerce, 2012). 61 0AKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Facility Standards See Accessibility Section below Accessibility IImr►IIIEll VAMVITA ADA Transition Program Updated: April 21, 2015: Page 3 of 4 Accessibility Assessment of Existing Facilities The Oakland County Parks and Recreation Commission completed the Oakland County Parks and Recreation Americans with Disabilities (ADA)Assessment and Master Plan in 2006 ( Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service, 2006). The purpose of the assessment was to develop a list of all deficiencies within the parks that would need correction to make the park system fully in compliance with the Americans with Disabilities Act (ADA). Working with consultants, all Oakland County parks and facilities were inspected for their accessibility to people with disabilities. The assessment covered buildings, recreation facilities (play equipment, fishing piers, waterpark, etc.), and the parking lots, sidewalks, and other support facilities within the parks. In addition, the report included recommendations for best practices for operations, programs, and policies. The results of the accessibility assessment were somewhat overwhelming. It was estimated that OCPRC would need to spend approximately $7 million to correct all building and site deficiencies. Obviously, it is not possible to make these corrections in a short amount of time. Instead, staff prioritized individual tasks and has included their costs within the annual Maintenance Management Plan and 15-Year Forecast. Facilities that are reaching the enc of their useful life will not be corrected; rather, their replacements will meet or exceed accessibility requirements. While modifications to achieve accessibility are ongoing, there have been changes to sites and facilities in the past six years that are not accounted for in the 2006 report. Therefore, OCPRC has begun to update the plan and broaden its scope to include a review of programs, services, policies, and procedures for accessibility issues. New Facilities and Universal Design' State and federal accessibility requirements are considered by many disability organizations and experts to be the minimum specifications necessary to provide access for people with disabilities. As such, these specifications do not always result in a built environment that allows independent use or inclusive participation by people with disabilities. For example, providing a ramp next to stairs may meet minimum legal requirements, but requires individuals with physical disabilities to use the ramp while most others continue to use the stairs. In addition, the slope of the ramp may be within requirements, but not all those with disabilities necessarily have the strength to propel themselves up the ramp without assistance, especially if it is long and at the maximum allowable slope. In contrast, proponents of universal design strive to design facilities and structures that are easily used by all. Using the principles of universal design on the previous example, an access route or building entrance would be designed to have minimal to no slope and no stairs. (OCPRC (5), February 2013, pp. 19-20) 3 Universal Design: The intent of universal design is to simplify life for everyone by making products, communications, and the built environment more usable by as many people as possible at little or no extra cost. Universal design benefits people of all ages and abilities. 62 CGAKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Service Portfolio and Service Assessment PLANNING REVIEW ADATransition Program Updated: April 21, 2015: Page 4 of 4 Implementation of accessibility improvements is categorized as Inclusion Services within Tier 1— Mostly Community Benefit. Inclusion Services are defined thus: "Provides for universal accommodation and programs to any agency activity, park, and/or facility providing leisure opportunities to people with disabilities. Inclusion services area intended to comply with the Americans Disabilities Act (ADA federal mandate)." (Green Play LLC, June 2014, p. 88) Operational Considerations Operational considerations will be analyzed on a project -by -project basis Agreements and Restrictions Not Applicable Other Planning In addition to regulatory requirements (ADA) and Parks Commission approvals, implementation of projects identified in the Capital Improvement and Maintenance Management Plans may also require approvals on the federal and/or state level and may be subject to site plan and other review by local Boards and Commissions. Careful review of zoning, environmental, and other regulations is an important aspect of the design process. Costs for permitting and review will be anticipated in project budgets. References GreenPlay LLC. (June 2014). Service Portfolio Project. Waterford, Michigan: Oakland County Parks and Recreation Commission. Leisure Vision (ETC). (2010). Community Survey Final Report. Waterford, MI: Oakland County Parks and Recreation Commission. OCPRC (5). (February 2013). Chapter 5. Recreational Resources. In Five -Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. OCPRC (9). (February 2013). Chapter 9: Strategic Action Plan. In Five -Year Parks and Recreation Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. OCPRC. (Sept 2014). FY2015-2025 Capital Improvement Management Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. PROS Consulting. (April 2008). Oakland County Parks Strategic Plan Summary Report. Waterford, Michigan: Oakland County Parks and Recreation Commission. Straub, Pettitt, Yaste; Becket & Raeder; Michigan Protection & Advocacy Service. (April 2006). Oakland County Parks and Recreation Americans with Disabiliities Act (ADA) Assessment and Master Plan. Waterford, Michigan: Oakland County Parks and Recreation Commission. 63 �n, Legend Q Independence Oaks Accessible Parking Area Independence Oaks County Park Existing Trail Two Foot Contour Upper Bushman Lake Trail Proposed Trail • GPS/Flag Point Proposed Accessible Routes & Parking wr q Trail to be Removed * Location of Work r Oak M Oak Hill All �1 2 T a Shaopie m Independence Oaks Location Map - ' %K V •Y Y♦wt�l iI. f� d� 4 '♦`MN+ry�� *•(T'.#Yi. °�ty 1. .�, _ � y,4 A. li ly\ l V • .Yr ��`,11 ..e-.r �Mfi• GPS Points Flagged On Site QAKLAND b COUNTY PARKS o.u.ne rnunty r.rt..na n.m.emn ]H00 W.VJN IaIY rood n � W.hrfone, Ml �� SHT. 1 OF 1 ]IbfifiaE9ofi ;� 64 colki Willi OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO. 9 BA FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Jennifer Myers, Architectural Engineer li Submitted: September 15, 2015 Subject: GENERAL APPROVAL — Springfield Oaks Ellis Barn Accessibility INTRODUCTION AND HISTORY At previous OCPR Commission meetings, the Commission requested information relative to the accessibility efforts proposed for the Ellis Barn and Springfield Oaks. Please note the following: • At the OCPR Commission meeting of May 2015 staff was asked to explore the possibility of receiving an extension to the barrier free exception currently in place at the Ellis Barn at Springfield Oaks for travel between the two floors, which expires March 21, 2019. As the exceptions are granted through administrative hearing, OCPR staff can certainly apply for an extension of the exception; the fee to apply is $500. The original exception was granted due to historic value and cost. Please note that this exception is a waiver from Michigan barrier free code, but not from federal standards in the Americans with Disabilities Act (ADA), which OCPR is also required to comply with. Please also note that though staff can apply for an extension of the exception, there is no guarantee that it will be granted. • At the OCPR Commission meeting of September 2015 staff was asked to report on the possibility of receiving a barrier free exception to the requirement of providing interior accessibility between floors, and instead offer a ramp on the exterior of the building. Similar to what is noted above, as the exceptions are granted through administrative hearing, OCPR staff can certainly apply for an exception; the fee to apply is $500, Please note any exceptions granted are a waiver from Michigan barrier free code, but not from federal standards in the ADA, which OCPR is also required to comply with. Please also note that though staff can apply for an exception, there is no guarantee that it will be granted. • At the OCPR Commission meetings of June and September 2015 staff was asked to explore the feasibility of an interior ramp at the Ellis Barn. A ramp would require or 10% of the building's 7,000 square foot per floor. It would also require a two-hour fire rate enclosure, similar to what the exit stair is enclosed in. The ramp cannot be located outside unless it is enclosed and two-hour fire separated from the building. Please see the attachment for a possible interior ramp location. ATTACHMENTS 1. Attachment A — Proposed Floor Plan 2. Attachment B — Photos 65 Page 2 ® �r STAFF RECOMMENDATION It is staff's recommendation not to continue with the design of an interior ramp at the Springfield Oaks Ellis Barn for the following reasons: • The conceptual area of an interior ramp would detrimentally impact the historic value of the barn. • Extensive structural reinforcing will be required as the ramp will require cutting through several beams and joists, • Since the enclosure for the ramp would have more than double the perimeter than that of the stair enclosure, as well as more than triple the footprint and extensive structural modifications, $200,000 is the estimated cost of construction for this work and would require a larger investment than that proposed for the previously designed and bid vertical lift platform of $175,000. As recommended by the Executive Committee, staff can apply for a permanent exception from the Michigan barrier free design code to the Michigan Barrier Free Design Board for accessibility between the two floors of the Ellis Barn. If such an exception were granted, it would have no bearing on OCPR's obligation to comply with the federal ADA. MOTION Move to apply for a permanent exception from the Michigan Barrier Free Design Code to the Michigan Barrier Free Design Board, in the amount of $500.00 for accessibility between the two floors of the Ellis Barn at Springfield Oaks County Park. 66 0- o n r > (A 0 r > Ln r- 71 w X r- rn M x Le Z C/l 00 jrn O 0 0 z z AwNi 7-1 iNaT NAME SPRINGFIELD OAKS Pei mi,��^�tt,/ 1� ELLIS BARN EXISTING 2Gi3"uu FLOOR PLANS ELLIS BARN - USE -LIS BARN - FIRST FLOOR PLAN SCALE:. 3/32 1 .LLIS BARN - SECOND FLOOR PLAN SCALE: %32"- l'-O" 0 HM FIE RM WIN ws wdl 0 4AulaH Bft 1 T T T T M HE�,� ' LOUTM �MUIM�BRi _ � II 1 A A i i . _ _ _ 2•iplB fli BA1FD SUMM s9wlwoH � �, � � BErKM 00 B" slArti ANO s ARt t &FA * Enlargement - Bottom of Pg. 67 68 a ❑ o 0 0 � I �� ❑ ❑ � o 0 2-MA M RATED BUILDING SOWTON BE1MW EllE a" f iAND SWIM BAIN I I BARN - FIRST FLOOR PLAN ,LE: 3/32„_ �,_0„ STAIR MD SM I I ENCLDSURE I I I I * Enlargement -Top of Pg. 67 rum YsTnm 69 Inside view of stall First floor ramp location Behind this white wall where there are currently stalls Ramp enclosure will protrude a couple of feet into this back hallway aAKLANDCOUNTYPARKS 70 'Footprint of ramp — continues to left Ramp enclosure extends to a couple of feet before this column line Second floor ramp location QAVQI AA NDCOUNTYFARKS 71 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO, 9 C--1 PARK OPERATIONS To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer James C. Dunleavy, Chief,of Parks Operations — North District Thomas J. Hughes, Chief of Park Operations — South District Submitted: October 6, 2015 Subject: FY 2016 Capital Equipment Purchase: 12 Cubic Yard Dump Truck INTRODUCTION AND HISTORY The Oakland County Parks staff is requesting to purchase a 2009 twelve (12) cubic yard dump truck from the Water Resources Commission, The dump truck is one of three acquired from the City of Pontiac by the Water Resources Commission. The Water Resources Commission kept one dump truck, sent one to auction, and made the third available for purchase to Oakland County Parks. The dump truck will be added to the Facilities Maintenance Equipment Fleet and will be used throughout the park system for various types of maintenance projects. The proposed twelve (12) cubic yard dump truck would replace the existing 1995 five (5) yard dump truck, which was scheduled to be replaced in 2017 at a cost of $60,000, The existing dump truck will be sent to the 2016 Oakland County Auction. The dump truck would be purchased from the Water Resources Commission at a price of $42,000, the same price the truck was sold for at the 2015 Oakland County Auction. Similar trucks with higher mileage are valued at a significantly higher price than the proposed amount that OCPR would pay. Two pieces of equipment; the Ventrac Utility Tractor budgeted for $34,000 and the Smitcho Sweeper budgeted for $30,000 (a total of $64,000) will be removed from the FY 2016 Capital Equipment Budget to fund the purchase of this dump truck. This transaction will result in a cost savings of $22,000 in the FY 2016 Capital Equipment Budget. ATTACHMENTS - Photo and Specifications of Vehicle Attached MOTION Move to purchase a twelve (112) cubic yard dump truck from the Water Resources Commission in the amount of $42,000 utilizing funds taken from the FY 2016 Capital Equipment Budget by removing two pieces of equipment from the FY 2016 Capital Equipment Budget (the Ventrac Utility Tractor at $34,000 and the Smitcho Sweeper at $30,000 - a total of $64,000). 72 Page 2 Proposed Dump Truck to be Purchased from Water Resource Commission: • 2009 International Workstar 7600 Series • 6x4 Tandem Axle • Vehicle has 12,967 Miles • V.I.N. 1 HTWYAHTX9J189001 • Stainless Steel 12 Yard Dump Body w/ Electric Tarp System and Rear Gate - Both Cab Controlled. • Cummins N14 Engine • Allison 5 Speed Automatic Transmission • 160 Amp Alternator • 70 Gallon Fuel Tank • Main Disconnect Battery Switch, • Air Ride Rear Axles • Air Ride Cab • Cloth Air Ride Driver Seat • Heat, A/C, Radio. • Unit also has a Front Plow Mount, (No Plow) • This truck needs only to be cleaned and decals removed jaw 4 73 Lftl4Igggl!L*40. �.1a1 � : I ii ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO. 9 D PLANNING AND RESOURCE DEVELOPMENT To: Chairman Fisher and Commission Members From: Donna Folland, Senior Planner; Jennifer Myers, Architectural Engineer If Submitted: October 5, 2015 Subject: Waterford Oaks Design Master Plan Competition Results — INFORMATION INTRODUCTION AND HISTORY PURPOSE: The purpose of the Waterford Oaks Design Competition was to gather the expertise of multiple designers into the development of a master plan and business plan for Waterford Oaks County Park. The master plan and business plan will implement the Park Vision and Facility Concepts that were approved for Waterford Oaks by the Parks Commission in 2012. The Vision and Concepts identified the need for design solutions to help increase usage of the park by improving connectivity and circulation within the park and incorporating four -season recreational features. DESIGN COMPETITION: The advantage of a compensated design competition is that it draws input from a greater number and more diverse array of talent than you would get from a single design contract — for a similar or smaller financial investment. The Waterford Oaks Design Competition began with a Request for Qualifications (RFQ) for Design and Engineering Services (Event #003090). Following Purchasing Department procedures, the Evaluation Committee selected the three top design teams from RFQ bids — LAP (Lansing), OHM (Livonia), and Russell Design (Northville) to participate in the competition. Following approval of this selection by the Parks Commission on December 15, 2014, OC Purchasing finalized contracts with the three firms for $10,000 each. The three teams developed preliminary master plans and business plans using information supplied by staff and following guidelines established in the RFQ and criteria established by the Evaluation Committee. EVALUATION TEAM: The Evaluation Team members participating in the evaluation of the preliminary master plans and business plans were (in alphabetical order) Mike Boyd (OCPR Waterford Oaks Park Supervisor), Craig Covey (WRC Community Liaison standing in for Oakland County Water Resources Commissioner Jim Nash), James Dunleavy (OCPR Chief of North District), Donna Folland (OCPR Senior Planner), Andy Krumwiede (Oakland County Purchasing), Jennifer Myers (OCPR Architect/Project Manager), and Melissa Prowse (OCPR Supervisor of Planning). Leon Younger of Pros Consulting provided advice to the Evaluation Committee. EVALUATION CRITERIA: The teams were evaluated on how the presentations and deliverables addressed the following weighted criteria: Park vision and facility concepts (25%); Best practices and regulatory compliance (20%); Public engagement and community trends (20%); Outcomes (20%); Schedule (10%); Additional information (5%) EVALUATION PROCESS: The consensus evaluation was facilitated by Andy Krumwiede of Oakland County Purchasing, Prior to conducting the evaluation, all Evaluation Committee members signed conflict of interest forms. The Evaluation Committee scored each team individually on all criteria first. Then the Committee reviewed the individual criteria comparatively across all three teams and adjusted the scores accordingly, In the event of disagreement among Committee members, scores were debated until consensus was reached. At the conclusion, all Committee members reported satisfaction with the process and its results. 74 Page 2 DELIVERABLES AND PRESENTATIONS: The three design teams — Russell Design, LAP and OHM — made 75-minute presentations to the Evaluation Committee and other staff members on Thursday, August 7. The presentations were rich with creative design and programming elements. The teams varied on their interpretation of the criteria, coming up short in some areas and having outstanding delivery in other areas. The diversity of the competition products made the collaborative evaluation process especially useful. At the October 13 Commission meeting, staff will briefly review the various elements of each preliminary master plan and business plan — approximately 5-10 minutes per design team. Design team graphics will be displayed in the lobby and Commission Room. The design team presentations are available to view at http://www.destinationoakfand.com/planninq/i)ark/Pages[Waterford-Oaks.asox. EVALUATION RESULTS: Following Purchasing Department scoring procedures, the Evaluation Committee selected Russell Design as the winning team, followed by LAP and OHM. The Evaluation Committee acknowledged that all of the presentations and materials had areas that were especially appealing to team members and other areas where they met the minimum evaluation criteria. Russell Design thoroughly addressed many important issues — i.e. circulation, parking„ universal design, diversity, stormwater BMPs, and public engagement — and had the best overall plan into which the strengths of the other two teams could be incorporated. Russell Design —Best clarity in design graphics and integration of Vision and Concepts; addressed park circulation and parking very well; thoroughly addressed universal design, diversity, stormwater BMPs, and public engagement. They had a wide -reaching team of sub -consultants. Their preliminary business plan showed the steps, tasks, and responsible parties for creating the business plan. Most Evaluation Committee members did not care for the gondola concept. This team scored the highest in the consensus evaluation process and had the best overall plan into which strengths of the other two teams could be incorporated. LAP — The LAP team was very strong in identifying recreational trends and potential enterprise management facilities, especially in the area of four -season recreation, and addressed inclusion and accessibility issues. They had a wide -reaching team of sub -consultants. Their preliminary business plan was a compilation of market data. They could have provided a stronger narrative document. ■ OHM Advisors — This team had a very concise and well -organized business plan and a strong emphasis on branding and wayfinding. Their team did not include sub -consultants, but they had an enthusiastic in- house team with a wide range of skillsets. Most of the Evaluation Committee did not care for some of the proposed waterpark features (competition pool, shaded river walk) and thought there was a general lack of clarity in their design graphics. PAYMENT OF DESIGN COMPETITION CONTRACTS: OC Purchasing confirmed that Parks and Recreation was only required to award the minimum guaranteed amount per firm ($10,000) and that the full $45,000, indicated in the RFQ, did not need to be expended. The Evaluation Committee decided on the $10,000 per firm, saving $15,000 on the project from the proposed total award amount. Awards were paid in September 2015 per OC Fiscal Services policy. NEXT STEPS: Per the RFQ, the winning firm will develop a final plan that adapts to the OCPRC budget allocation for Waterford Oaks capital improvements and will incorporate selected design and business planning elements from all three preliminary master plans. 75 Page 3 ATTACHMENTS A. Russell Design Submission B. LAP Design Submission C, OHM Design Submission STAFF RECOMMENDATION The Evaluation Committee recommends the Commission review the three Master Plans submitted from Russell, LAP and OHM and approve the payment of $10,000 to each of the firms for the Waterford Oaks Master Plan designs, MOTION Move to approve the payment of $10,000 each to Russell Design, LAP and OHM Advisors design firms for their work on the Waterford Oaks Master Plan Design competition. 76 GAKLAND COUNTYWKS PLANNING AND RESOURCE DEVELOPMENT Purpose WATERFORD OAKS DESIGN COMPETITION SUMMARY September 4, 2015: Page 1 of 4 ATTACHMENT A Oakland County Parks and Recreation has developed the Waterford Oaks County Park: Park Vision and Design Concepts 2013-2022, which is intended to form the basis of a master plan for Waterford Oaks. Building on this document, OCPR would like to develop a detailed master plan that incorporates a business plan for the park and phased implementation. Design Competition Scope Design teams were tasked with development of a preliminary master plan and business plan that implement the Waterford Oaks County Park: Park Vision and Design Concepts 2013-2022 that was approved by the Parks Commission on July 11, 2012. The preliminary plan will also incorporate findings that have occurred after approval of the Vision and Concepts. The benefit of using a competition for preliminary master plan and business plan development is the opportunity to engage the skills and creativity of multiple designers into finding solutions to complex design problems. Any and all programs, inventions and other work or authorship developed by Contractor while performing services to County are works made for hire, created for and owned exclusively by County. Timeline ■ Design Master Plan RFQ— 8 month process ■ RFQ and Design Competition concept provided to Parks April 2, 2014 Commission as information item ■ Staff provided further information as requested by the Commission May 7, 2014 ■ Staff provided additional information as requested by August 6, 2014 the Parks Commission and obtained approval to release RFQ ■ RFQ released September 18, 2014 ■ 6 bids received October 30, 2014 ■ Evaluation Committee completed evaluation and November 19, 2014 recommendation for selection of the three design teams ■ Interviews with three top scoring design teams December 17, 2015 ■ Recommendation presented to Parks and approval obtained January 13, 2015 ■ Design Competition — 8 month process ■ Kick-off meeting and park tour March 18, 2015 ■ Design teams presented preliminary master plan and August 7, 2015 business plans to Evaluation Committee ■ Evaluation Committee completed evaluation and August 21, 2015 prepared recommendation ■ AMT approval of Evaluation Committee recommendation August 24, 2015 77 GAKLAND COUNTYPARKS PLANNING AND RESOURCE DEVELOPMENT WATERFORD OAKS DESIGN COMPETITION SUMMARY September 4, 2015: Page 2 of 4 ATTACH ME N T A ■ Purchasing confirms that the Commission is only required to September 1, 2015 award the minimum amount per firm ($10,000). This is the route the Evaluation Committee decides upon, saving $15,000. ■ Staff will present a recommendation for contract award and October 13, 2015 negotiation and will request approval from the Parks Commission ■ Design and Construction ■ Completion of master plan and business plan FY2016 ■ Phase I design FY2017 ■ Phase I construction FY2018 Competition Guidelines COMMUNICATION GUIDELINES: 1) All communication from design teams directed to one staff member 2) All design teams have equal access to information. ■ Documents posted on a Google Drive folder with each team having access ■ OCPR staff not be available for individual consultation ■ If additional information is requested, it is provided to all design teams — even if requested by only one team ■ No informal review of concepts or alternatives by OCPR staff prior to formal presentation of deliverables 3) Design teams may visit the park anytime during park open hours. Staff contact will provide access to any buildings or closed facility areas — providing access without providing additional information to design team. Other design teams will not be informed of a site visit by a design team. However, if the team also requests information — that information is provided to all design teams. DELIVERABLES 1) Preliminary Design Master Plan graphic - Mounted Graphic -Maximum Size: 4'x3' Board; Maximum Number of Boards: 10 2) Narrative document - Preliminary Design Master Plan and Business Plan 3) Presentation in any medium (i.e. Power Point, video, in person) - limited to 75 minutes 4) Digital version of all materials and graphics EVALUATION CRITERIA 1) Park vision and facility concepts a. Alignment with the Waterford Oaks County Park: Park Vision and Design Concepts 2013- 2022 b. Presentation of solutions to the problems identified in the Vision and Concepts 2) Best practices and regulatory compliance a. Incorporation of universal access b. Incorporation of stormwater management best practices 3) Public engagement and community trends 78 GAKLANDCOUNTYPARKS wATERFORD OAKS DESIGN COMPETITION SUMMARY September 4, 2015: Page 3 of 4 PLANNING AND RESOURCE DEVELOPMENT ATTACHMENT A a. Incorporation of existing public engagement results and forecasting of future public engagement b. Relevance to demographic trends, recreational trends, and market conditions 4) Outcomes a. Effect of the design on park maintenance and operations b. Effect of the design on future outcomes for the park, i.e. visitor numbers, revenue generation, cost recovery, and long-term sustainability c. Relevance to enterprise management goals and identification of opportunities for enterprise management 5) Schedule a. Inclusion of schedule, scope, and hours to complete the final design master plan and business plan (after awarding of final contract) 6) Additional information a. Inclusion of additional information or services that relate to the scope Deliverables and Presentations The three design teams — Russell Design, LAP and OHM — made their 75-minute presentations to the Evaluation Committee and other staff members on Thursday, August 7. The presentations were rich with creative design and programming elements. The teams varied on their interpretation of the criteria, coming up short in some areas and having outstanding delivery in other areas. The diversity of the competition products made the collaborative evaluation process especially useful. The design team presentations are available to view at http://www.destinationoakland.com/planning/park/Pages/Waterford-Oaks.asi)x. Evaluation Process The Evaluation Team members were (in alphabetical order) Mike Boyd (OCPR Waterford Oaks Park Supervisor), Craig Covey (WRC Community Liaison standing in for Oakland County Water Resources Commissioner Jim Nash), James Dunleavy (OCPR Chief of North District), Donna Folland (OCPR Senior Planner), Andy Krumwiede (Oakland County Purchasing), Jennifer Myers (OCPR Architect/Project Manager), and Melissa Prowse (OCPR Supervisor of Planning). Leon Younger of Pros Consulting provided advice to the Evaluation Committee. The teams were evaluated on the criteria presented above. The sections on the evaluation spreadsheet were weighted as follows: park vision and facility concepts (25%), best practices and regulatory compliance (20%), public engagement and community trends (20%), outcomes (20%), schedule (10%), and additional information (5%). The consensus evaluation was facilitated by Andy Krumwiede of Oakland County Purchasing. Prior to conducting the evaluation, all Evaluation Committee members signed conflict of interest forms. The Evaluation Committee scored each team individually on all criteria first. Then the Committee reviewed the individual criteria comparatively across all three teams and adjusted the scores accordingly. In the event of disagreement among Committee members, scores were debated until consensus was reached. At the conclusion, all Committee members reported satisfaction with the process and its results. 79 GAKLANDC®UNTYPARKS PLANNING AND RESOURCE DEVELOPMENT Evaluation Results WATERFORD OAKS DESIGN COMPETITION SUMMARY September 4, 2015: Page 4 of 4 ATTACHMENT A The Russell Design team received the top score, followed by LAP and OHM Advisors. The Evaluation Committee acknowledged that all of the presentations and materials had areas that were especially appealing to team members and other areas where they did not meet the evaluation criteria. A review of the strengths and weaknesses of the three designs will help identify those elements that could be combined to create the best overall plan. Russell Design — Best clarity in design graphics and integration of Vision and Concepts; addressed park circulation and parking very well; thoroughly addressed universal design, diversity, stormwater BMPs, and public engagement. They had a wide -reaching team of sub -consultants. They provided a plan to create a business plan, but not an actual preliminary business plan. Most Evaluation Committee members did not care for the gondola concept. This team scored the highest in the consensus evaluation process and had the best overall plan into which strengths of the other two teams could be incorporated. LAP —The LAP team was very strong in identifying recreational trends and potential enterprise management facilities, especially in the area of four -season recreation, and addressed inclusion and accessibility issues. They had a wide -reaching team of sub -consultants. They provided a compilation of market data, but not an actual business plan. They could have provided a stronger narrative document. OHM Advisors —This team had a very concise and well -organized business plan and a strong emphasis on branding and wayfinding. Their team did not include sub -consultants, but they had an enthusiastic in- house team with a wide range of skillsets. Most of the Evaluation Committee did not care for some of the proposed waterpark features (competition pool, shaded river walk) and thought there was a general lack of clarity in their design graphics. Next Steps The final plan shall adapt to the OCPRC budget allocation for Waterford Oaks capital improvements and will potentially incorporate selected design and business planning elements from all three preliminary master plans. OCPRC will execute the final master plan with the contracted design team in a phased approach, with change orders to the contract negotiated at the end of each phase. 80 ATTACHMENT B Alternative Site Entry 1"=100-0" County Market Site Plan r=100• o+ N07ES KEY. � rw r.]..rlfwn[]xWYM �s+•.vr+.. e.•x V..w�+...]M�.w.�.-w+•J. ] Y•r1YY.Yxrw r++a ..•s.lswa•aslw..✓A.w.w .e.A�]c> m.�+. _ _ wb.uw.Yn....� •..i'-•m.rVr-a.n iu��+a.r u.._ r �y asa '.�.l..w a..�i+•� [J.w. MrN.. MnwW Y.. v �.--. u. •....lr Malt. c+-. ] xw4wl�i..�w. MYr [..MNrn.w.r..[. ] rrr.Mr.w � �m.eFe.]..e-Ve.t�re xi.xarvr.n• rlr[[wr1M[r.xMM.r •�+�.••a.c. w.v. +w + n Mw..brxY]1u.[r.. ti.]: .+FvwM w� • .ei.rr]�Yrwb ] rwrrrMrr] ;~ 11W Wr�.r. ... +.+.. .......... n..wn a [raY w.rr .p...n.m•.e .we-...� s•�..MW1a'two - n N.•..k• W FY/ w rwo.wrr.rerxr.wrw r o�nrrw a' WATERFORD OAKS (MASTER PLAN Oakland County Parks & Recreation Commission • Oakland County • Michigan P^ FSi 1 41 L-Eri - 0 ES • I JIULL NO N • P i!: • l-rf N. N•Y s 81 Preliminary Master Plan AE7ian �!r Palmrluf Entry PftVng for Dog Pt % Null -UM Fieb ,� e�tdaa High hUnd N84~ Perk Errtry — \ Now Entry Ss+ffing Pksra Area Er<rson Usebenic*1 A-1 -- l Employee a G-V pafta Exn:sip Entry L oca on �a pbupo at Ernry taearan Pigvsed'Eya EMI —r Erwya plo t:Arne OTC O �c ce J o' V!' �tat!sk tlwt► LMsad PMportiea NORTH ATTACHMENT C w mwv mwnc"LSomwqutdoor PiMia'EllpnpArty c m Ar" �abls Pak Flo Sups r "M w &SuMw T0ffv ,¢b SuvtnwrTubmp with Spkslvlpwn r -- Now pawan Proposed Ptowamwfte kx bI zftmlfto Nnneri M*drwd Drop-etr — Eap-ded tadp row waeor Program lbparddsd Plry Arstt t� wl,dAr Pwyyr—d fiUdAp, Enwng IlAskanoroaAme (pa"Wo $igirnxion) ^cIn lry CorAw KEY PasslWe Food Truck U iowtiom * Prwnmy Am m aCM Cj> Emergeexy Aca - CoUnIty C"Jor Dr 82 WATERFORD OAKS ECO-ADVENTURE PARK OVERVIEW The proposed plan concept T outlines the overall vision �- and design direction for the future of Waterford Oaks. The Plan illustrates the proposed master plan for Waterford Oaks. The plan includes a variety of program elements that enhances the user experience in the park. The { Proposed plan also includes infrastructure improvements that improve the functionality of the park. i� V�11IJWWA1011110I*90101111_I I i�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer AGENDA ITEM NO, 9 E PARK OPERATIONS -SOUTH DISTRICT Submitted: October 5, 2015 Subject: Proposed OCPR Commission Bylaws Amendment INTRODUCTION AND HISTORY In accordance with the discussion at the August OCPR Commission meeting, and the direction given at the September Commission meeting notification has been given to each Oakland County Parks and Recreation Commission member of the proposed amendments to the OCPR Commission Bylaws. This item has been placed on the October 13, 2015, Commission Meeting agenda for their consideration of the proposed amendment which is attached. 84 OAKLAND COUNTY PARKS AND RECREATION COMMISSION By -Laws Article I Name The agency is called the Oakland County Parks and Recreation Commission, hereinafter referred to as the Commission. Article II Area The area served by the Commission shall include all lands and waters in accordance with Michigan law. Article III Statutory Authority The Oakland County Parks and Recreation Commission shall exercise such powers and perform such duties as are authorized and provided by the statutes and the laws of the State of Michigan under Act No. 261 of the Public Acts of 1965, as amended, and the Oakland County Board of Supervisors Resolution #4531 dated February 8, 1966 establishing the Commission. Article IV Purpose The purposes of the Commission shall be: 1. To develop and operate parks and recreation facilities, related programs and support services. 2. To prepare and submit annually an operating budget for final approval by the Oakland County Board of Commissioners. 3. To prepare and recommend for approval by the Oakland County Board of Commissioners, all property acquisitions, granting opportunities and the adoption of a comprehensive recreation master plan. 4 To serve as an informational resource center for local parks and recreation commissions and/or boards. 5 To determine the extent of need for parks, preserves, trails, recreation and other conservation facilities within Oakland County. 85 6 To develop cooperative planning efforts with the various cities, villages, townships and school districts concerned with parks, recreation and conservation services. Article V Membership The Commission shall consist of ten (10) members. Three (3) members are statutorily designated positions: the Oakland County Executive, or his/her designee; the Oakland County Water Resources Commissioner, or his/her designee, and the Chairperson, or his/her designee, of the Road Commission for Oakland County. The remaining seven (7) members shall be appointed by the Oakland County Board of Commissioners and shall include not less than one (1) and not more than three (3) members of the Oakland County Board of Commissioners. Article VI Salaries and Compensation Commissioners' remuneration for services rendered shall be per diem and mileage as established by the Oakland County Board of Commissioners. Article Vll Officers Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for re- election. Election to office shall be by majority vote and candidates need not be present. Section 2. Term of Office. Officers shall take office immediately following their election and shall hold office for a term of one (1) year. Section 3. Vacancv. Any office that becomes vacant shall be filled by special election by the Commission at any meeting. Each person so elected to fill a vacancy shall remain in office until the regular election of officers at the first meeting of the year. Section 4. Duties. a. The Chairperson shall preside at all meetings, except for the election of the office of Chairperson itself; appoint committees and perform such other duties as may be directed by the Commission. b. In the temporary absence of the Chairperson, the Vice Chairperson shall assume the responsibilities of the Chairperson. c. The Secretary shall keep, in good detail, minutes of all meetings or shall delegate authority to do so to a qualified recorder. 86 GeFnm*ss9eneF is so designated, shall seFve as the FixeGutiye GemmMee of the Gemn}issie [Modify and move to Article VIII Committees] [Delete Article VII Officers, Section 5, Chairperson Emeritus] Article M Committees. Section 1. Executive Committee. The Chairperson, Vice Chairperson, Secretary and one (1) additional Commission member shall serve as the Executive Committee of the Commission. The one (1) additional member of the Executive Committee shall be appointed by the Commission each year at the time of the annual election of Commission officers. Section 2. Other Committees. The Commission may establish standing committees and special committees which shall meet at the call of their respective chairs-, or at the direction of the Commission. -Committees shall be appointed by the Chairperson. aW shall Fneet undeF the same renditions and FUIes as does the Commission. Any thFee (3) Fn.�e.��mµµ �b�erc nFneFe rointed the r 68mmittCC Article IX Meetings Section 1. Reaular Meetinas. The Commission shall set the regular meeting dates and times at its January meeting. All members shall be notified of meetings in writing 48 hours in advance of said meetings. Section 2. Special Meetings. Special meetings may be called as needed by the Chairperson or by three (3) members of the Commission. Section 3. Advertised Public Hearinas. The Chairperson will declare such a public hearing open and state its purpose. The petitioner, or proponent of the action advertised, will be heard first. Section 4. Cancellation. A meeting may be cancelled by the Chairperson by notifying the members no later than 24 hours prior to the meeting. Section 5. Parliamentary Authority. All meetings of the Commission shall be conducted in accordance with Robert's Rules of Order, unless those Rules are inconsistent with -3- 87 these Bylaws, any special rules or orders of the Commission, or any procedural rules promulgated by the Oakland County Board of Commissioners. Section 6. Open Meetinas Act. All meetings of the Commission, as well as any committee or special meeting where a quorum is present, shall be subject to the Open Meetings Act, Act 267 of the Public Acts of 1976, as amended. Section 7. Quorum. In accordance with Act No. 261 of the Public Acts of 1965, as amended, six (6) members of the Commission present and voting shall constitute a quorum. Section 8. Absences. A member shall notify the Commission prior to a meeting if he/she will be unable to attend. Section 9. Votina. a. All ten (10) Commission members, including the Chairperson, may discuss and vote upon any matter brought before the Commission for its consideration. b. A roll call vote shall be taken in all cases when requested by a member. c. All members present shall be recorded as an aye, nay, or abstention. d. Commissioners shall not vote on issues where a personal conflict of interest may be present. Section 10. Recess. The Commission may not stand in recess overnight. Section 11. Non -Member Addresses to the Commission. Only members of the commission or its staff shall be given the floor to speak during any Commission meeting except under one or more of the following conditions: 1. During Public Comments, with a reasonable time limit established at the discretion of the Chairperson. 2. Any person may be given permission by the Chairperson, or a majority of the Commission members present, to address the Commission. 3. Any Commission member shall request permission of the Chairperson to direct specific questions to any non-member. 4. As provided for in the approved Agenda of the Commission meeting. Section 12. Limitation of Debate. A one -hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has been carried by a majority, the Chairperson shall divide the time equally between the members present and voting. Members may yield their allotted time to another member. Article X Executive Officer Section 1. Appointment. An Executive Officer shall be appointed by the Commission. -4- 88 Section 2. General Duties. The Executive Officer shall be responsible for the professional and administrative work, directing and coordinating the program of the Commission. The Executive Officer's work shall be carried out with the widest degree of professional responsibility, subject to the policy determination of the Commission and administrative policies of Oakland County. Section 3. Administrative Duties. The Executive Officer shall supervise and review the work of the staff, and prepare a proposed operating budget for submission to the Commission. Section 4. Public Relations. The Executive Officer and the Commission Chairman, or their designee(s), shall officially represent the Commission and its staff at conferences, interdepartmental meetings of the county government, meetings among local, state and federal agencies and serve generally as liaison between the Commission and the public. The Executive Officer shall present Commission recommendations to the Oakland County Board of Commissioners. Article XI Budget Section 1. Budget Preparation and Adoption. The Executive Officer shall bear responsibility for the preparation of the budget and shall submit such budget to the Commission for approval and adoption by the first regular meeting in September. Section 2. General Appropriations, The Commission shall abide by the General Appropriations Act. Section 3. Purchasina.. The Commission shall abide by the purchasing policies and procedures as approved by the Oakland County Board of Commissioners. Article Xll Audit An annual audit will be authorized by the Commission prior to the end of the fiscal year. Article Xlll Amendments These bylaws may be amended by a two-thirds (213) majority of the Commission members present at any meeting called for this purpose. Thirty (30) days' written notice to all members of the Commission shall be required prior to voting on bylaw amendments. Amendments shall be consistent with the laws of the State of Michigan -5- 89 and Oakland County Board of Commissioners resolutions. Amendments shall become effective upon approval. Revised: July 18, 2007 Revised: October 22, 2008 Revised: January 12, 2011 D:\$Data\My documents\Commission\Bylaws\Revised 011211.doc -s- 90 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: October 5, 2015 Subject: Proposed OCPR Purchasing Procedure INTRODUCTION AND HISTORY AGENDA ITEM NO.9 F ADMINISTRATION The OCPR Commission recommended establishing purchasing limits to be incorporated into the Oakland County Parks and Recreation Purchasing procedures. After discussion at the September 8, 2015, OCPR Commission meeting and the Executive Committee meeting on September 21, 2015, it has been recommended to establish the attached procedures for all purchases at Oakland County Parks and Recreation. MOTION Move to approve the proposed Oakland County Parks and Recreation Purchasing Procedures as submitted. 91 OAKLAND COUNTY PARKS AND RECREATION PROCEDURE GOVERNING AUTHORIZATION FOR PURCHASES DRAFT: 09/21/2015 The following is intended as a supplement to the Oakland County Purchasing Policy applicable only to Oakland County Parks and Recreation: Definition: • For purposes of interpreting this Procedure, the word "Purchase" shall mean a single expenditure for any OCPR capital project or new operational expense such as for capital maintenance, or acquisition of capital equipment or material used for a park or recreation purposes, services (not including in-house action), or consultant acquisition. Z) The Administration shall be authorized to approve a purchase of up to $20,000, provided that such purchase has been approved as part of the budget for the period in which the expenditure is made. A list of each single purchase between the amounts of $5,000-$20,000 shall be provided to the Commission within 45 days following the date of the purchase, as part of the Monthly Update on Purchases at the Commission meetings. V Purchases of $20,001 — 99,999, shall be approved in advance by the OCPRC, and for such purpose may be placed on a Consent Agenda of the Commission. Z) Purchases of $100,000 or more shall be approved in advance by the OCPRC as part of the Commission's Regular Agenda. Z) if an expenditure is proposed for a purpose that is not included within the definition of "purchase," as specified above, it shall be approved in advance by the OCPRC as part of the Commission's Regular Agenda. V In the event the Executive Officer determines that it is necessary to make an emergency purchase, the Executive Officer or his designee may contact the OCPRC Chairperson (or Vice -Chairperson if the Chairperson is not available) to seek an agreement that the purchase should be made on an emergency basis. if such agreement is provided by the Chairperson (or Vice -Chairperson), the purchase may be made, and the OCPRC shall be requested to ratify the purchase at the next regular or special meeting of the Commission. 92 OCTOBER 13, 2015 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AGENDA ITEM NO, 9 G NATURAL RESOURCES To: Chairman Fisher and Commission Members From: Daniel J, Stencil, Executive Officer; Brittany Bird, Natural Resources Planner Submitted: September 15, 2015 Subject: Request for Approval — Memorandum of Understanding (Revised, 2015) 2015 MOU Revision - Oakland County Cooperative Invasive Species Management Area (OC CISMA) INTRODUCTION AND HISTORY In December 2014 the Oakland County Cooperative Invasive Species Management Area (OC CISMA) was formalized by Memorandum of Understanding (MOU) between 9 Oakland County Townships, 2 cities, 2 land conservancies, Oakland County Parks and Recreation, Oakland Schools, the Road Commission for Oakland County, and the Oakland Conservation District ('the Parties'), The formation of the OC CISMA, as formalized by the 2014 MOU, facilitates an organizational framework of collaboration and cooperation between the Parties to work toward addressing the effects of invasive species across jurisdictional boundaries. The 2014 OC CISMA MOU contained language specific to the 2014 MDNR Michigan Invasive Species Grant (MISGP), which the Parties applied for, but did not receive. Subsequently, the OC CISMA Steering Committee determined a need to revise the facilitating MOU to remove grant - specific language from the body of the document so that the partnership agreement is not tied specifically to collaboration for one funding source. The resultant 2015 OC CISMA MOU is provided as Exhibit A. In addition, the 2015 OC CISMA MOU accounts for 3 additional CVT's who will sign the document to become OC CISMA Steering Committee Members: Charter Township of Highland, City of Novi, Charter Township of Oakland Parks and Recreation Commission. STATEMENT OF MUTUAL INTENT, BENEFIT AND INTEREST The Parties to the 2015 OC CISMA MOU are presently encountering invasive species control issues on lands within the OCCISMA and have a mutual intent to undertake and/or coordinate certain actions to address such issues, including but not limited to the following: Administering programs for purposes of controlling and preventing the spread of invasive species; Education and outreach programs regarding invasive species and management methods; and Applying for grant funding to support the above. Collaborative projects involving several governmental units and/or organizations have a higher likelihood of receiving funding than projects involving a single government unit or organization. The Parties agree that it is to their mutual benefit and interest to work cooperatively to inventory, monitor, control, and prevent the spread of invasive species across jurisdictional boundaries within the OCCISMA. This cooperative effort will achieve better management of invasive species while improving working relationships between the Parties and the public, ATTACHMENTS 1. Exhibit A - 2015 Memorandum of Understanding — Oakland County Cooperative Species Management Area 93 Page 2 STAFF RECOMMENDATION The staff recommends execution of the Oakland County Invasive Species Management Area (OC CISMA) Memorandum of Understanding by the Oakland County Parks and Recreation Commission. MOTION Move to approve and sign the 2015 Oakland County Invasive Species Management Area (OC CISMA) Memorandum of Understanding. 94 OAKLAND COUNTY COOPERATIVE INVASIVE SPECIES MANAGEMENT AREA MEMORANDUM OF UNDERSTANDING AMONG ADDISON TOWNSHIP CHARTER TOWNSHIP OF BLOOMFIELD CHARTER TOWNSHIP OF BRANDON CITY OF THE VILLAGE OF CLARKSTON CHARTER TOWNSHIP OF HIGHLAND CHARTER TOWNSHIP OF INDEPENDENCE, CITY OF KEEGO HARBOR CLINTON RIVER WATERSHED COUNCIL MICHIGAN NATURE ASSOCIATION NORTH OAKLAND HEADWATERS LAND CONSERVANCY CITY OF NOVI OAKLAND COUNTY CONSERVATION DISTRICT OAKLAND COUNTY INTERMEDIATE SCHOOL DISTRICT OAKLAND COUNTY PARKS AND RECREATION COMMISSION CHARTER TOWNSHIP OF ORION OAKLAND TOWNSHIP PARKS AND RECREATION COMMISSION THE ROAD COMMISSION FOR OAKLAND COUNTY ROSE TOWNSHIP CHARTER TOWNSHIP OF SPRINGFIELD THE STEWARDSHIP NETWORK CHARTER TOWNSHIP OF WATERFORD WEST BLOOMFIELD PARKS AND RECREATION COMMISSION This Memorandum of Understanding (MOU) is made and entered into by and among the entities listed above, which are collectively referred to in this MOU as the "Parties" or individually as a "Party." In 2014, certain above -listed Parties entered into an Oakland County Cooperative Invasive Species Management Area MOU. The Parties desire to terminate the 2014 MOU and enter into this MOU. Parties to this MOUR may include local, federal, or tribal units of governmental, nonprofit organizations, and universities. I. PURPOSE: The purpose of this MOU is to establish and document an organizational framework of collaboration and cooperation between the Parties to work toward addressing the effects of invasive species across jurisdictional boundaries. Page 1 of 29 Final Version —September 17, 2015 95 II. ESTABLISHMENT OF THE OCCISMA: The Parties establish the Oakland County Cooperative Invasive Species Management Area ("OCCISMA"), which encompasses properties that are operated and managed by the Parties and the combined geographical boundaries of all the townships, cities, and villages that are Parties to this MOU. III. STATEMENT OF MUTUAL INTENT, BENEFIT AND INTEREST: The Parties to this MOU are presently encountering invasive species control issues on lands within the OCCISMA and have a mutual intent to undertake and/or coordinate certain actions to address such issues, including but not limited to the following: • Administering programs for purposes of controlling and preventing the spread of invasive species; • Education and outreach programs regarding invasive species and management methods; and • Applying for grant funding to support the above. Collaborative projects involving several governmental units and/or organizations have a higher likelihood of receiving funding than projects involving a single government unit or organization. The Parties agree that it is to their mutual benefit and interest to work cooperatively to inventory, monitor, control, and prevent the spread of invasive species across jurisdictional boundaries within the OCCISMA. This cooperative effort will achieve better management of invasive species while improving working relationships between the Parties and the public. IV. STEERING COMMITTEE: The OCCISMA Steering Committee (the "Steering Committee") is established and shall consist of one (1) representative from each Party. The Steering Committee representative shall be appointed by the governing body of each Party prior to the first Steering Committee meeting and each representative shall have one vote. By majority vote, the Steering Committee may amend this MOU to allow additional parties to join the OCCISMA and be signatories to this MOU The Steering Committee may also appoint, by a majority vote, ex-officio, non -voting members. The ex-officio, non -voting members must be representatives of other governmental units or non-profit organizations that share a common interest or have expertise in the areas of invasive species management. The Steering Committee shall: (i) assist in the coordination and/or undertaking of the actions described in Section III; (ii) provide expertise and oversight to invasive species management activities within the OCCISMA; (iii) provide expertise and coordinate grant applications of or for the Parties relative to areas within the OCCISMA; and (iv) be organized and undertake such Page 2 of 29 Final Version —September 17, 2015 other duties and responsibilities as set forth in Exhibit A. Exhibit A is incorporated into this MOU. V. GRANTS AND OTHER FUNDING: A. The Steering Committee will work to identify opportunities for grant funding and other funding sources to carry out the programs, undertakings, activities, purposes and intentions of this MOU and shall assist the Parties in making applications and coordinating commitments from the Parties for matching funds relative to such applications. B. Each Party will decide whether to participate/join in a particular grant application or application for other funding. A Party must communicate this decision in writing to the Steering Committee. If a Party decides to participate/join in a particular grant application or other funding application, then the Party agrees to work cooperatively to contribute matching funds in reasonable proportion to the amount of funding to be expended within and for the benefit of that Party's community. C. Because the OCCISMA and Steering Committee are not legal entities, the Steering Committee will designate a Party as the Lead Agency (a legal entity) to apply for grants or other funding and to receive and distribute funds from grants or other funding sources. The Lead Agency shall not decide the allocation of funds among the Parties. The allocation of funds shall be set forth in the grant application/agreement or other funding agreement and, if not, the Steering Committee, by majority vote, shall allocate the funds among the Parties who participated/joined the grant application or other funding source application. D. Grant funds and other funding shall be used only for purposes that are allowed and intended under the grant application and any agreement or requirements issued by the funding agency or organization. All Parties shall fully and promptly cooperate and comply with all applicable grant application requirements, grant agreement requirements (including any accounting, auditing, record keeping requirements), other requirements of the funding agency or organization that are conditions of the award of the funding, and all applicable laws, rules, regulations, and ordinances. VI. MISCELLANEOUS: A. RETENTION OF JURISDICTION. Each Party to this MOU retains primary jurisdiction, responsibility and management of lands under its ownership and jurisdiction, which may include, among other things, entering into separate arrangements to implement invasive species management activities. B. Each Party will, to the extent contemplated under this MOU, coordinate priorities, actions, and resources for preventing, eradicating, containing, and controlling invasive species within the OCCISMA. C. Other organizations are or will be involved with carrying out the purposes and undertakings implemented under this MOU, but such organizations are not parties to this MOU. Page 3 of 29 Final Version —September 17, 2015 97 D. NO TRANSFER OF REAL PROPERTY INTERESTS. This MOU does not transfer and does not intend to transfer real property rights that each Party has to its lands that are in the OCCISMA. E. PRINCIPAL CONTACTS. The principal contacts for each Party shall be the Steering Committee representative appointed by and for each Party. F. ADMINISTRATION OF FUNDING, CONTRACTS, PROPERTY. The manner, method, and requirements regarding the receipt, deposit, disbursal, and expenditure of funding under any grant or source of funding shall be proposed by the Steering Committee and approved by each Party's governing bodies in accordance with any applicable laws, charters, ordinances and policies and may be set forth in an amendment to this MOU. The manner, method and any requirements regarding the actions of entering into any contracts or acquiring, owning, taking custody, operating, maintaining, leasing, selling or disposing of personal property shall be proposed by the Steering Committee and approved by each Party's governing bodies in accordance with any applicable laws, charters, ordinances and policies and may be set forth in an amendment to this MOU. G. NON-EXCLUSIVE. This MOU is not exclusive and does not prohibit or restrict the ability, right, and option of a Party to make application for individual grants or to work cooperatively with other communities, agencies or organizations in making separate grant applications. Additionally, this MOU in no way restricts the Parties from participating with other public or private agencies, organizations, and individuals in activities, programs or projects that are similar to those undertaken by the Parties to this MOU. H. COMMENCEMENT & TERMINATION. This MOU is effective as of the date that all Parties have signed this MOU. A Party may terminate its participation in the MOU at any time, subject to the following: (i) A terminating Party shall provide the other Parties at least ninety (90) days advance written notice of the effective date of its termination; and(ii) if a Party has committed to provide matching funds for a grant application, grant agreement or other funding agreement, then a Party may not terminate its participation in the MOU until it pays the committed matching funds to the Lead Agency and fulfills all applicable grant or funding agreement requirements or unless a majority of the Steering Committee membership votes to allow such Party to terminate its participation in the MOU without paying its matching funds and without fulfilling the applicable agreement requirements. Terminating this MOU does not relieve a Party from complying with the requirements of an executed grant agreement or other funding agreement. This MOU shall continue in effect for so long as two or more Parties remain or until the Steering Committee unanimously votes to terminate this MOU. The 2014 MOU signed by some of the Parties to this MOU is terminated and this MOU takes precedence over the 2014 MOU. LIABILITIES. Each Party shall be responsible for the acts and omissions of its own employees, officials, and/or agents. Nothing herein is intended to waive governmental immunity provided in accordance with applicable law. Page 4 of 29 Final Version —September 17, 2015 98 J. AMENDMENT OF MOU. Modifications or amendments of this MOU shall be set forth in a written amendment or restatement of this MOU that has been approved by the governing bodies of all Parties and signed by its designated official. Except that this MOU may be amended, pursuant to Section IV, to add additional parties; for such amendment to be effective the additional party must sign this MOU and forward the signature page to the Steering Committee Secretary. K. COUNTERPARTS & ELECTRONIC SIGNING. This MOU, including any amendments, may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same document. In making proof of this MOU, and any amendments, it shall not be necessary to produce or account for more than one such counterpart executed by the Party against whom enforcement of this MOU is sought. Signature to this MOU transmitted by facsimile transmission, by electronic mail in portable document format (".pdf") form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, will have the same force and effect as physical execution and delivery of the paper document bearing the original signature. In witness whereof, the Parties hereto have executed this MOU as of the last date written below: Signatures begin on the next page. Page 5 of 29 Final Version —September 17, 2015 99 ADDISON TOWNSHIP By: Print Name: Tide: Date: Pnge 6 or29 Final Version —September 17, 2015 CHARTER TOWNSHIP OF BRANDON By: Print Name: Title: Date: CHARTER TOWNSHIP OF BLOOMFIELD By: Print Name: Title: Date: Page 7 al' 29 Final Version —September 17, 2015 CITY OF THE VILLAGE OF CLARKSTON By: Print Name: Title: Date: Page B 01`29 Final Version —September 17, 2015 Page 9 or 29 Final Version —September 17, 2015 100 CHARTER TOWNSHIP OF HIGHLAND By: Print Name: Title: Date: CITY OF KEEGO HARBOR By: Print Name: Title: Dale: Page 10 of 29 Final Venion—September 17, 20IS CHARTER TOWNSHIP OF INDEPENDENCE By: Print Name: Title: Date: Page I of 29 Final Version —September 17, 2015 CLINTON RIVER WATERSHED COUNCIL By: Print Name: Title: Date: Page 12 of 29 Final Venion—September 11, 2015 Page 13 of 29 Finnl Version —September 17, 2015 101 MICHIGAN NATURE ASSOCIATION Bv' Print Name: Title' Data: CITY OF NOVI By: Print Name: Title: Date: Page la of 29 Final Version September 17, 2015 NORTH OAKLAND HEADWATERS LAND CONSERVANCY By: Print Name: Title: Date: Page 15 Of 29 Final Version --September 17, 2015 OAKLAND COUNTY CONSERVATION DISTRICT By Print Name. Title: Date: Page 16 of 29 Final Versiam—September 17, 2015 Page 17 of29 Final Versio"eptember 17, 2015 102 OAKLAND COUNTY PARKS AND RECREATION COMMISSION OAKLAND COUNTY INTERMEDIATE SCHOOL DISTRICT By: Byt Print Name: Print Name: TRW Tide- Date' Date: Page 28 of 19 Page 19 of 29 Flual Version —September 17, 1015 Final Versioi"eptoober 17, 1015 CHARTER TOWNSHIP OF ORION OAKLAND TOWNSHIP PARKS AND RECREATION COMMISSION By: By: Print Name: Print Name: Title: Title: Date' Date: Page 20 of 19 Page 21 of 29 Final Version —September 17, 2015 Final Version —September 17, 2015 103 THE ROAD COMMISSION FOR OAKLAND COUNTY Bw Pnnt Name* Title: Date: Page 22 o129 Final Version —September 17, 2015 CHARTER TOWNSHIP OF SPRINGFIELD By: Print Name: Title' Dole: ROSE TOWNSHIP By: Print Name: Title, Date: Page 23 of 29 Final Version —September 17, 2015 THE STEWARDSHIP NETWORK By: Print Name: Title: Date: Page 24 of 29 Final Version -September 17, 2015 Page 2s of 29 Finn] Version —September 17, 2015 104 CHARTER TOWNSHIP OF WATERFORD By: Print Name: Title: Date: Page 26 of29 Final Venioa—September 17, 2015 WEST BLOOMFIELD PARKS AND RECREATION COMMISSION By: Print Name: Title: Date: Page 27 .1729 Final vmio"epfember 11, 2015 105 EXHIBIT A STEERING COMMITTEE ORGANIZATION The Steering Committee will: A. Elect from its membership a chairperson, vice -chairperson, and secretary at its first meeting by a simple majority vote, and establish the duties and responsibilities of each such officer. At a minimum, the duties and responsibilities of the above officers shall include the following: (1) the chairperson shall call and preside over meetings of the Steering Committee, and the chairperson shall call a meeting at his own discretion or upon the request of two or more members of the Steering Committee; (2) the vice - chairperson shall perform the above duties of the chairperson in his or her absence; (3) the secretary shall keep a written record of all meetings of the Steering Committee and official copies of any documents relating to the undertakings of the Steering Committee, and pass all such records on to any successor. In the absence of both the chairperson and the vice-president, a member of the Steering Committee shall be appointed to preside over a duly called meeting of the Steering Committee upon a simple majority vote. B. Elect from its membership such other officers as are deemed to be necessary, the necessity, duties and election of which shall be determined by simple majority vote. C. Intervals of such appointments shall be at the discretion of the Steering Committee. D. Meet at the call of the Chairperson, no less than four (4) times per year, for purposes of carrying out the activities, undertakings, programs, purposes and intentions set forth in the MOU. E. Share pertinent information, encourage and promote cooperation, and keep communication open and frequent so all representatives are informed on the status of the issues that may affect working relationships. F. To the maximum extent possible, operate by consensus with a commitment to cooperation across jurisdictional boundaries. G. Use the current edition of Robert's Rules of Order as a guide for conducting its meetings in an orderly, fair and efficient manner. H. A quorum of the Steering Committee shall be required to conduct business at any meeting. A quorum shall consist of a majority of the representatives that have been appointed to the Steering Committee by the Parties under the MOU, or in the event of a vote regarding a grant in which less than all of the Parties are contributing matching funds a quorum for purposes of deliberations and decisions concerning such grant shall Page 28 of 29 Final Version —September 17, 2015 106 consist of a majority of the representatives appointed to the Steering Committee by such matching fund contributing Parties. The Steering Committee will conduct activities including but not limited to: A. Convene meetings as necessary. B. Maintain records of accomplishments. C. Develop public relations, education, and training initiatives. D. Actively seek cooperators, volunteers and alternate funding sources critical to the management success of the OCCISMA. E. Prepare and provide to the Parties of this MOU an annual written report of project accomplishments. F. Encourage cooperative relationships and active participation by all Parties to this MOU and any other interested parties. G. Review and propose amendments and updates to the MOU, as necessary. Page 29 of 29 Final Version —September 17, 2015 107 LONGLIW.A1►1101MIJ11r1'r_1Ili ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 AGENDA ITEM NO. 9 H FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: September 24, 2015 Subject: Pending Capital Project Summary EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of 'Projects — Budget to Actual Expense Report' 2. No funds requested with this report 3. The FY2015 projects listed in this report with 100% complete are anticipated to be invoiced by September 30, 2015, however these projects may continue to be listed on the Fiscal Services `Budget to Actual Expense Report' until the final invoice and project closure forms are processed. 4. Receive and File ATTACHMENTS 1. Attachment A— Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the Pending Capital Project Summary. MOTION Move to receive and file the Pending Capital Project Summary. 108 Cost Capital Improvement Program Center Project Name Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Description of Project Item # 9 H Project Status Percent Complete Parkwide building equipment replacement program Staff have ordered and will be installing ACC Water Heater Replacement ($14,600) ($37,000) for failing and end of life -cycle equipment, the equipment. as coordinated and managed by Park Facilities Staff anticipates final invoice(s) by Maintenance Staff. 9/30/15. Originally budgeted for design in FY2015 for a building Approved for construction at the May addition, however due to MLC regulations, staff Commission meeting. received approval to install a simpler liquor/beer Staff anticipates final invoice(s) by cooler, rather than constructing a maonry storage 9/30/15. addition. ,n ACC Kitchen Storage Facility ($30,256) ADD Beach Concession Building Roofing Replacement ($20,000) ADD Beach Front Pavilion Roof Replacement ($20,000) As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Engineering staff to complete the removal/replacement of the asphalt shingles on the existing Addison Oaks Beach Concession Building. Parkwide roof replacement program for failing and end of life -cycle roofs, as coordinated and managed by Oakland County Facilities Engineering & Planning staff. A Staff anticipates final invoice(s) by 9/30/15. Staff anticipates final invoice(s) by 9/30/15. 100% 100% 100% 100% 109 Cost Capital Improvement Program Center Project Name ADD Campground Recreation Pavilion ($417,524) ADD Campground -Pull -through Sites -Construction ($248,167) ADD Maintenance Bldg Boiler Replacement ($10,200) Pending FY2015 Capital Project Summary Item # 9 H (Source; Budget to Actual Report Dated 8/31/2015) Description of Project Project Status Percent Complete Design and construction of a Campground Recreation Commission Approved Pavilion. Project is currently in the process of being closed. Construction of pull -through sites in camping section Approved by the Commission, complete A that utilizes existing campsites with the construction and is in the process of being closed by - of a new gravel road Fiscal Services. Parkwide building equipment replacement program for failing and end of life -cycle equipment, as Installation is complete. Staff anticipates final invoice(s) by coordinated and managed by Park Facilities Maintenance Staff. 9/30/15. 100% 100% 100% 110 Cost Capital Improvement Program Center Project Name GLG Bridge Replacement #13 ($232,907) GLG Irrigation System Replacement ($108,125) GRC Concession Remodeling ($114,595) GRV Asphalt Safety Path ($90,000) Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Description of Project Replacement of an existing bridge over the WRC regulated Pebble Creek Drain as part of the golf cart path system used by maintenance and pit toilet pumping services. Phase I Replacement of a 30+ year old irrigation system Installation of Phase I concession improvements. Item #9H Project Status Project is in the process of being closed. Commission Approved. Staff anticipates final invoice(s) by 9/30/15. For FY2015 operation of the concessions at Red Oaks Waterpark, Waterford Oaks Waterpark and Groveland Oaks An addition to the paved safety path which was part of the FY2014 Pavement Maintenance Program, as identified and prioritized by staff. This 760 linear foot Extension of an existing capital trail extension of the FY2014 path along the main park project as funded under the FY201S road to the boat launch and paved loop trail around Pavement Management Progam. Stewart Lake is funded under the FY2015 Pavement Project is in the process of being closed. Management Fund and provides a safe pedestrian route along the main gravel road. Percent Complete 100% 100% 100% 100% 111 Cost Center G RV G RV Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Capital Improvement Program Project Name Campground -Utility Improvements - Construction ($1,549, 641) Section A Restroom Building Roof Replacement ($14,000) Description of Project Item # 9 H Project Status Percent Complete Phased construction to replace the electrical/water Approved in December 2014 and system of campground Sections A (24 sites), B (28 construction began January 5, 2015. sites), & C (58 sites), to meet the requirements of the Opened June 2015. modern RV power requirements, including the Staff anticipates final invoice(s) by consideration of other site utilities. 9/30/15. As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Engineering staff to complete the removal/replacement of the asphalt shingles on the existing Groveland Oaks Sec A Restroom Building Capital replacement project as funded under the FY2015 Roofing Management Program. Staff anticipates final invoice(s) by 9/30/15. 100% 100% Parkwide building equipment replacement program Staff have ordered and will be installing IND Maintenance Bldg Tube Heater Replacement for failing and end of life -cycle equipment, as the equipment. 100% ($8,800) coordinated and managed by Park Facilities Staff anticipates to closing the project by Maintenance Staff. 9/30/15. 112 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Item # 9 H Cost Capital Improvement Program Percent Description of Project Project Status Center Project Name Complete IND Wood Burning Unit ($65,000) LYG Pumphouse Roof Replacement ($15,000) LYP West Norton Drain Bridge($53,240) ORN Dog Park Concrete Sidewalk ($5,238) As part of the Green Fund and as a demonstration project, design and installation of wood fired boiler Project is in the process of being closed. Staff anticipate completing an energy will be completed to augment the heating system at usage analysis in FY2016. the Nature Center As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning Engineering Project is in the process of being closed. staff to complete the removal/replacement of the asphalt shingles on the existing building. Installation of an new 45 linear foot pedestrian bridge utilizing donated DTE utility poles. As part of the park -wide pavment management program, the project includes the installation of approximately 75 linear feet of 8' wide concete sidewalk to an existing dog park entrance. Staff anticipates commission approval of a change order in September. Project is in the process of being closed 100% 100% 100% 100% 113 Cost Capital Improvement Program Center Project Name RWC Concession Remodeling ($106,441) RWP Entrance Shade Structures ($48,859) RWP Shade Structures, Kiddie Area ($90.210) Pending FY2O15 Capital Project Summary Item # 9 H (Source; Budget to Actual Report Dated 8/31/2015) Description of Project Project Status Percent Complete For FY2015 operation of the concessions Installation of Phase I concession improvements. at Red Oaks Waterpark, Waterford Oaks 100% Waterpark and Groveland Oaks Installation of a new shade structure over the existing Project is in the process of being closed queing area of the ticket booth at the waterpark. 100% 100% 114 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Item # 9 H Cost Capital Improvement Program Percent Description of Project Project Status Center Project Name Complete As part of the FY2015 Roofing Management Program Capital replacement project as funded ($150,000), staff have identified, prioritized and are under the FY2015 Roofing Management SAC Davis House Roofing Replacement ($20,000) working with the OC Facilities Planning and Program for Asphalt Shingles with an 100% Engineering staff to complete the alternate for Wood Cedar Shake Shingles removal/replacement of the cedar shake shingles on for consideration by the Springfield As part of the FY2014 Roofing Management Program ($150,000), staff have identified, prioritized and are SPC Concession Roof Replacement ($65,000) working with the OC Facilities Planning Engineering Project is in the process of being closed. 100% staff to complete the removal/replacement of the EPDM Membrane on the existing building. Phase I Replacement of a 30+year old irrigation Commission Approved. SPG Irrigation System Replacement ($116,869) Staff anticipates to closing the project by 100% system 9/30/15. Repaving of White Lake Oaks Golf/Conference Center WLC/ South Parking lot, as funded within the ADM Parkwide South Parking Lot Repaving ($80,000) Project is in the process of being closed 100% WLG pavement replacement program ($300,000) for failing and end of life -cycle pavement as coordinated and Phase I Replacement of a 30+year old irrigation Commission Approved. WLG Irrigation System Replacement ($179,720) system Staff anticipates final invoice(s) by 100% 9/30/15. As part of the Window/Door Replacement Program, the exising overhead door located at the old mobile Staff anticipates final invoice(s) by WTR Overhead Door ($8,000) 100% recreation garage will be replaced through an annual 9/30/15. contracted vendor. For FY2015 operation of the concessions WWC Concession Remodeling - Design ($105,550) Installation of Phase I concession improvements. at Red Oaks Waterpark, Waterford Oaks 100% Waterpark and Groveland Oaks 115 Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Item # 9 H Cost Capital Improvement Program Percent Description of Project Project Status Center Project Name Complete ADD Section C Restroom Roof Replacement ($10,000) Beach Concession Building Roofing Replacement GRC ($31,000) ACC Energy Management System Upgrade (Phase 1 - $17,500) ADM Energy Management System Upgrade (Phase I - $13,750) CAT Energy Management System Upgrade (Phase 11 - $13,900) GLC Energy Management System Upgrade (Phase 1 - 19,500) IND Energy Management System Upgrade (Phase 1 - $14,250) RDP Energy Management System Upgrade (Phase II - $14,450) WLC Energy Management System Upgrade (Phase II - $18,200) As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning Engineering staff to complete the removal/replacement of the As part of the FY2015 Roofing Management Program ($150,000), staff have identified, prioritized and are working with the OC Facilities Planning and Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new monitioring technology Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, minimizing on -call response times, utilizing new Staff anticipates final invoice(s) by 95% 9/30/15. New capital replacement project as funded under the FY2015 Roofing 95% Management Program Due to programming related issues, completion of the upgrade will carry into 90% FY2016 Due to programming related issues, completion of the upgrade will carry into 90% FY2016 Due to programming related issues, completion of the upgrade will carry into 90% FY2016 Due to programming related issues, completion of the upgrade will carry into 90% FY2016 Due to programming related issues, completion of the upgrade will carry into 90% FY2016 Due to programming related issues, 90% completion of the upgrade will carry into Due to programming related issues, completion of the upgrade will carry into 90% FY2016 116 Cost Capital Improvement Program Center Project Name WTR Energy Management System Upgrade (Phase II - $13,850) RSE Boardwalk, North Connector -Construction ($160,000) Pending FY2015 Capital Project Summary (Source; Budget to Actual Report Dated 8/31/2015) Description of Project Project Status Item # 9 H Parkwide phased EMS system upgrade, to meet the current OC energy management policy, cost recovery, Due to programming related issues, minimizing on -call response times, utilizing new completion of the upgrade will carry into monitioring technology FY2016 Design and installation of approximately 450 linear As previously reported, the Oakland feet of 10 wide boardwalk with railings, connecting Technical Campus Students will not the northern, land -locked parcel of land, aka Holly complete the construction of the School Property. required handrails, due to available staff ' resources. Therefore staff are currently `L constructing the handrails, anticipating completion before winter. Percent Complete 90% 75 117 Cost Capital Improvement Program Center Project Name IND Beach Retaining Wall Replacement ($30,000) IND Twin Chimneys ADA Improvements ($25,000) ADD Boat Lauch, Accessible ($55,000) ADD Fishing Dock Replacement ($60,000) ADD Fuel Tank Replacement -Construction ($95,000) ADD Maintenance Yard Repaving ($15,000) Pending FY2015 Capital Project Summary Item # 9 H (Source; Budget to Actual Report Dated 8/31/2015) Description of Project Project Status Percent Complete Replacement of four retaining wall systems around Staff anticipates final invoice(s) by the exising Hidden Springs Beach Facility by park Staff. 9/30/15. 50% As part of the ADA Transition Program, design Commission Approved in May 2015. engineering will be completed for accessible Staff anticipates presenting to the 50% improvements at the exisitn gTwin Chimney's Pavilion. commission for conceptual approval in Grant funded project forthe additions of an accessible Grant approved, February 2013 boat launch at the existing Boat Rental Faciliy. 10% Design complete and currently out for Grant approved, February 2013 Grant funded project forthe replacement of a fishing Design complete and materials currently dock, near the existing Boat Rental Faciliy. o out for Bidding to be completed by park 10/ staff. Replacement of an existing non -compliant fuel tank Project is currently being coordinated utilized by park maintenance staff -Work to be with the ADD Maintenance Yard completed in conjunction with ADD Maintenance Yard 10% Repaving Project. paving project. Conceptual approval granted at the June Design and Construction of Addison Oaks Due to budget constraints, staff are Maintenance Yard repaving ($150,000) as funded considering completing portions of the within the ADM Parkwide pavement replacement project with Park staff. 10% program ($300,000) for failing and end of life -cycle Conceptual approval granted at the June pavement as coordinated and managed by Oakland commission meeting for the completion 118 Pending FY2015 Capital Project Summary Item # 9 H (Source; Budget to Actual Report Dated 8/31/2015) Cost Capital Improvement Program Description of Project Project Status Percent Center Project Name Complete Grant funded project for the addition of an accessible Grant approved October 2014 IND Boat Lauch ($60,000) boat launch at the existing Boat Rental Faciliy. Design complete and currently out for 10% Bidding. As part of the Fencline Replacement Program ($150,000), staff will be replacement of the existing Bids were received July 1, 2015, RWP Ornamental Cable Bridge Railing ($77,000) bridge railing and install a new ADA compliant Staff anticipate completing the 10% handrail located at the ramp and bridge over the Lazy replacement project in March/April. River. As part of the Fencline Replacement Program Work to be complete in July/August. RWP Ornamental Cable Fence ($42,000) ($150,000), staff will be replacement of the existing 3 Staff anticipates to closing the project by 10% strand cable fence system around the exisitng Lazy 9/30/15. River with annual contracted fence line vendor. Wave Pool -Wave Equipment Replacement-Constr. Replacement of the existing 30+year old wave making Design/engineering and bidding to be RWP ($345,000) equipment completed spring/summer for 10% Commission conceptual approval in July As part of the FY2015 ADA Transistion Program ADD Adams Lake Beach ADA ($125,000) ($258,140), to regrade and paved spaces/side aisles Approved for construction May 2015 1% within an existing gravel parking lot, including the regrading/repaving of the assessible route to the As part of the FY2015 ADA Transistion Program IND Boathouse ADA ($8,000) ($258,140) to remove, regrade and repave the existing Approved for construction May 2015 1% assessib[e parking space and rout to the Boat House. As part of the FY2015 ADA Transistion Program IND Hidden Springs ADA ($25,000) ($258,140) to remove, regrade and repave the existing Approved for construction May 2015 1% assessible parking space and rout to the Hidden As part of the FY2015 ADA Transistion Program ($258,140) to regrade and pave existing assessible IND Upper Bushman ADA ($48,000) parking space and trail to the existing boardwalk and Approved for construction May 2015 1% fishing docks 119 Pending FY2015 Capita! Project Summary Item # 9 H (Source; Budget to Actual Report Dated 8/31/2015) Cost Capital Improvement Program Percent Description of Project Project Status Center Project Name Complete IND Upper Bushman Boardwalk/Trai[ Phase II-Constr. $150,000 (Engineering Only) SAC Horse Bldg. K Construct -Construction ($200,000) WTR Expanded Maintenance Yard ($15,000) Construction of approximately 1.6 miles of asphalt/boardwalk trail access along Sashabaw Road from the newly acquired independence North Property to the Main Entrance of the park. Construction of an indoor/covered practice facility, including all necessary site improvements/utilities, in collaboration with the 4-H Horse Council and their current funding of approx. $40K, to be located near the existing 4-H Horse Barn. Expand existing maintenance yard to accommodate existing and new equipment storage needs Currently pending for inter -local agreement. 0% Currently unfunded and would require commission approval to proceed with Design/engineering scheduled to be completed in FY2015 with postponing the construction until further notice due 0% to other critical projects. Due to budget constraints, project is 0% postponed until further notice. 120 EXECUTIVE OFFICER'S REPORT October 13, 2015 ITEM # 10 A 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled by the Recreation Programs and Services and park staff. 2. Temporary Use Permit Update: For the time period of August 19 — September 20 there were no temporary use permits granted. 3. Michigan State Fair: Oakland County Parks sponsored the Fifth Third Bank's Michigan State Fair Senior Citizen's Day ($5,000 level) at the Suburban Collection Showplace on Friday, September 4, 2015. Parks staff hosted an information booth during the special senior programming portion of the day from 10 a.m.-2 p.m. promoting its upcoming fall events. The Senior Day had more than 450 participants with 16 communities providing transportation to the event. An ad was placed in the Michigan State Fair program booklet advertising the Oakland County Parks 2016 Annual Vehicle Permit. As part of its sponsorship package, Oakland County Parks was able to invite 330 SCAMP youth and their families to the charity preview event as their guests for a sneak peak of the State Fair which included free unlimited midway rides, a light dinner and live circus performance by the Detroit Shrine Circus. More than 112,000 visitors attended the four -day event. 4. Arts Beats & Eats: Oakland County Parks sponsored the 2015 Ford Arts, Beats & Eats, Oakland County's Taste Music and Arts Festival at the $17,500 level. Oakland County Parks was the title sponsor of the free admission program for Veterans and their families, "Oakland County Parks Disabled Veterans Day" which included a special concert and meal for a veteran and up to four family members; 2,000 free admissions were provided on Monday, September 7, 2015. Chairman Gerald Fisher spoke before the concert on behalf of the parks system. Recreation Supervisor Sandy Dorey conducted numerous live TV interviews throughout the event. Additionally, OCP had on display eight Tx 5' logo signs and received 10, 15-second promotional announcements from music stages throughout the festival. Oakland County Parks was identified as a sponsor in press releases; its logo was included in all promotional materials and advertising, including the official festival website. Oakland County Parks provided four mobile stages to the festival which were in key locations for viewing by attendees. The 18th year of the festival drew an approximate attendance of 385,000 over the four -day Labor Day weekend. A wrap-up press event is planned for early October where donations of more than $200,000 will be announced to the event's 60 charity partners. 5. Red Oaks Nature Center Open House: The City of Madison Heights held an Open House at the Red Oaks Nature Center on Sunday, October 4, 2015 from 12:00 noon to 4:00 p.m. Activities were planned by the City staff and the Red Oaks Nature Center/Staff hosted the event. Staff worked with Kirby Rochester from the City of Madison Heights in giving assistance from a facility standpoint. 6. Proceeds on Retired OCPR Equipment: Attached is a report from Fiscal Services Supervisor II Brian Menghini regarding the proceeds on retired Oakland County Parks and Recreation equipment sold at the Oakland County Auction for FY2011 - FY2015. 7. Depreciation Comment - HCMA: We received the following note from OC Manager of Fiscal Services Lynn Sonkiss regarding Depreciation and how it appears on financial statements. On HCMA's CAFR they have a General Fund and a Capital Projects Fund (plus their fiduciary fund for retirement funds). Governmental funds such as the General Fund operations do not report Depreciation in the fund statements. Depreciation is only reported in the entity wide (GASB #34) statement of activities (CAFR reporting). That is the reason that Becky from HCMA made the comment that she did to OCPR Commissioner Ron Fowkes about how they are not reporting Depreciation in their fund statements. Our OC Parks fund is an Enterprise Fund and it is treated like a business, thus we report Depreciation in the fund statements. And no, we cannot change it to a General Fund operation (in case anyone was going to ask). 8. Independence Oaks Safety Path Project: We have been advised by Assistant Corporation Counsel Jody Hall that Independence Township Board of Trustees approved the Safety Path Agreement at its Board meeting on Tuesday, September 22, 2015. In Spring 2016 when the OCPR Commission considers making a determination on whether to proceed on the project, the Agreement and funding from Independence Township for the project is all set and the project will be able to start immediately. 121 9. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next two OCPR Commission meeting dates will be November 10, 2015 at 2:00 p,m. at the OCPR Administration Office, and December 8, 2015 at OCPRC Administration Office at 2:00 p.m. The next Executive Committee meetings will be Tuesday, October 27, 2015 at 2:00 p.m., and Monday, November 23, 2015 @ 2:00. 10. OC CiSMA Update: Natural Resources Planner Brittany Bird has provided an update on the Oakland County Cooperative Invasive Species Management Area (CISMA) which includes information on the program, member communities, Oakland County Parks and Recreation's role and a tentative project timeline pending grant approval. 11. Road Commission for Oakland County: Attached is a copy of the Road Commission for Oakland County's (RCOC's) 2015 P Quarter Newsletter which includes an article on phragmites. 12. Oakland County Parks Switch Gears for Fall — C & C Newspapers: Included with this report is a copy of an article that ran in four C & G newspapers this fall regarding events at Oakland County Parks. Not only is it a nice focus on fall events, the reporter also included a round -up of fall events. We recently started a new initiative of creating a monthly calendar of events and providing it to the media - it has been well received and we've gotten a lot of good feedback. 13. Communications and Marketing: Listed below is an update from Desiree Stanfield, Supervisor — Communications and Marketing: -Submitted, at the request of the editor -in -chief of Parks and Recreation Business Magazine, a 1,200-word feature story and photographs detailing the historic preservation of the Ellis Barn and Buhl Estate, Print circulation 15,000, online circulation, approx. 15,000. The article is scheduled to appear nationally in the December issue. -Submitted, at the request of the editor of World Waterparks Magazine, a 1,500-word feature story and photographs for its October/November issue. The article detailed the summer's initiative to host meaningful special events, in lieu of new attractions to market the new season pass. Events included SpongeBob SquarePants at Waterford Oaks Waterpark, Channel 955's Mojo in the Morning's Town Tour at Red Oaks Waterpark and Disney Star Peyton List at Red Oaks Waterpark. Additionally, both waterparks debuted season passes and began staff -operated food and beverage services. World Waterpark Magazine has a readership of more than 10,000 readers in 40+ countries, including operators, developers and suppliers in the water leisure industry. -Conducted an interview for the mParks Sept. 4 blog post focusing on Media Coverage Strategies to achieve earned print, digital and broadcast value. Supervisor — Communications and Marketing Desiree Stanfield and Social Media Manager Meagan Murphy have been requested to present on this topic at the 2016 mParks Annual Conference. To date, the CM staff has garnered more than $259,510.19 in earned media value. -Designed an ad for the 2016 Michigan Trails Magazine promoting the 2016 Oakland County Parks Annual Vehicle Permit and the 50#h Anniversary of Oakland County Parks. More than 65,000 copies of the magazine will be distributed in April 2016. -Crafted 27 e-marketing messages from August 13 - Sept. 10 featuring adaptive, campgrounds, dog parks, natural resources stewardship, nature centers, Oakland County Market, volunteers and waterparks. The messages were sent to a total of 227,941 recipients. -Designed a 2016 camping ad in Good Sam RV Travel Guide with a Buy Two Nights Camping, Get a Third Night Free offer. Of the 200,000 printed, 150,000 are sold in Camping World stores and 50,000 are direct sales and RV supply stores. Provided a fall events listing with the multi media specialist — eGovernment of Oakland County Information Technology to create a Fall Fun in Oakland County video. Also shared with local media to encourage feature story/photo coverage. 122 -Developed a new monthly calendar of events communication for media that has already been printed by C & G Newspapers (five papers), The Oakland Press and The Daily Tribune. The initiative was an effort to have more presence in print and digital media for park events. -Promoted the change to tee times at White Lake Oaks Golf Course with information on DestinationOakland.com, social media and e-marketing plus course staff communicated to golfers. -Developed a communications plan for the inaugural combined Pumpkin Fest and Trick or Tees event at the Red Oaks Nature Center and Golf Course. This included print and digital ads in Metro Parent Magazine, digital ads on OaklandCountyMoms.com, The Oakland Press front page banner Oct. 9 & 23, e-marketing message* to @ 35,000 subscribers, Facebook, Twitter, Instagram posts, news release to media, promotion in the system's fall park information signs, home page banner and calendar posting on DestinationOakland.com, signage and inclusion in the October 5 Wilder Side of Oakland County Blog. *Note: The e-message highlighted all Halloween themed events, programs and activities offered by Oakland County Parks. -Submitted four photographs for the 2016 National Recreation and Park Association Premier Member Calendar Contest, including fireworks and equestrians on trails at Addison Oaks and a Great Blue Heron on Crooked Lake at Independence Oaks. -Produced several promotional items in a cost-effective manner for the Bridal Show in September at Suburban Collection Showcase. A stock white folder for Ellis Barn rental information was enhanced with a label featuring a photo of the barn as well as a contact info label on the inside. Another design of the barn was placed on a black "goodie bag". That barn image was enlarged and printed in-house for use on the booth display board. Developed two portfolio books with set-ups from actual Ellis Barn weddings. An informational handout was also developed. Ellis Barn weddings are currently booked through 2016; reservations for 2017 are now being accepted. Additionally, the Ellis Barn Hoedown, set for Oct. 17 and co -hosted this year by Oakland County Parks and the Clarkston Historical Society, was cross -promoted at this event. -Photographed Oakland University student volunteers at Addison Oaks, several wedding set ups at the Ellis Barn, the new landscaping for the wedding garden, updated exterior shots and the interior banquet room at Glen Oaks Golf Course. -Placed a fall golf quarter -page ad in the Detroit Lions Yearbook. In 2014 season average of 63,024 fans per game/eight home games; total season attendance 504,198. Approx. 5-10% buys books. -Coordinated tabletop displays with photos, brochures and promotional items for the Oakland University Grizzfest, Oakland Community College's Volunteer Resource Fair and the Oakland County Wellness Fair. -Created two designs and distributed 127 signs for kiosks throughout the parks system detailing information about fall events, upcoming programs and seasonal recreation ideas. Print Coverage: Oakland County community calendar: Oakland County Market The Daily Tribune- News: 74,524 unique visitors per month Sept. 13, 2015 httr)://www.dailvtribune.com/lifestvle/20150913/oakland-countv-communitv-calendar Art & Apples Festival kicks off in Rochester: Mobile Units The Macomb Daily. 45,859 circulation Sept. 13, 2015 http://www. macombd aily. com/general-news/20150912/art-apples-festival-kicks-off-in-rochester End -of -the -Summer Dog Paddling this Weekend: Dog Swims The Patch: 3,846,184 unique visitors per month Sept. 12, 2015 http://www.cisionpoint.com/GetFilePassThrough.asr)x?locator=NewsItemDetail-1A3470FC4FB-AA3020C- AFF1 EE8 123 Oakland County community calendar: Oakland County Market/ MSUE Master Gardeners The Oakland Press: 45,859 circulation Sept. 11, 2015 http://www.theoaklandr)ress.com/lifestyle/20150906/oakland-countv-communitv-calendar Oakland County Parks and Recreation hosting dog -only swimming event The Oakland Press: 45,859 circulation Sept. 10, 2015 http://www.theoakland press.com/events/20150910/oakland-cou nty-parks-and-recreation-hosting-dog-only swimming -event Oakland County community calendar: Monarch Migration at Red Oaks Nature Center The Oakland Press: 45,859 circulation Sept. 6, 2015 http://www.theoakland press.com/lifestyle/20150906/oakland-cou my-com mu nity-calendar Oakland County parks switch gears for fall C&G Newspapers: 601,585 circulation Aug. 31, 2105 http://www.candgnews.com/news/oakland-cou nty-parks-switch-gears-fall-85840 Broadcast Coverage: Red Oaks Waterpark WJBK-DET (FOX) - Detroit, MI Fox 2 News 6 PM Market Viewership: 151,127 Publicity Value: $38,934 Aug. 16, 2015 6:03 p.m. LINK: http://m ms.tveves.com/transcript.asp?Station I D=1004&DateTime=8/16/2015%206:03:44%20PM&plavclip=true Arts, Beat and Eats — Veterans Event WDIV-DET (NBC) - Detroit, MI Local 4 News at 5 Market Viewership: 129,086 Publicity Value: $9,394.20 Sept. 4, 2015 5:19 p.m. LINK: http://mms.tveves.com/MediaDownload.asp?MDID=5212751&MDS=7256 Arts, Beat and Eats — Veterans Event WJBK-DET (FOX) - Detroit, MI Fox 2 News Weekend Market Viewership: 96,591 Publicity Value: $6,205.96 Sept. 5, 2015 9:43 a.m. LINK: httr)://mms.tveves.com/Transcrii)t.asr)?StationlD=l 004&DateTime=9%2F5%2F2015+9%3A43%3A57+AM&Te rm=Oakland+County+Parks&PlavClip=TRUE 14. Mobile Recreation Vinyl Wraps: Communications and Marketing recently coordinated the vinyl wrap installation of four Mobile Recreation units as well as a vehicle used by the nature centers. Staff photographer Pat Lindsay provided high -resolution images for use by the designers. Media Swing, Inc. designed and completed the wraps in a two -month time span, at a cost of $15,008. The Mobile Recreation units travel more than 100,000 miles every year, serving as traveling billboards for Oakland County Parks and Recreation. One more unit will be completed in 2016. The high -quality outdoor vinyl is designed to last five -seven years. Changes in Mobile Recreation equipment for the trailers necessitated the updates on the units. 124 Before: After: 125 Uvcomin2 Events — October 2015 Adaptive Recreation October 2 Harvest Happenings — Royal Oak October 10, 17, 24, 31 Youth Abilities Saturday Spoils Special — Boys & Girls Club Royal Oak October 27 Halloween Happiness — Southfield Civic Center OC Parks Express October 6 Fall Color Tour — Addison Oaks/Market (Auburn Hills/Waterford) October 7 Fall Color Tour — Addison Oaks/Market (Arden Court) October 8 Fall Color Tour — Addison Oaks/Market (Macomb Oakland Regional Center) October 13 Fall Color Tour — Addison Oaks/Market (Pleasant Ridge/Berkley) October 13 Fall Color Tour — Addison Oaks/Market (Royal Oak/Baldwin House — Birmingham) October 20 Fall Color Tour — Addison Oaks/Market (West Bloomfield/JCC) October 22 Fall Color Tour — Addison Oaks/Market (Oakland Park Towers — Troy) Camping October 2 Final Camping Weekend — Groveland Oaks October 9 Boo Bash I — Addison Oaks October 16 Boo Bash II — Addison Oaks October 22 Equestrian Camping Weekend — Addison Oaks Market Programs October 4 Destination 4-H — Oakland County Market October 10 MSUE Educational Program: Winter Squash — Oakland County Market October 17 Trick or Treating at the Market — Oakland County Market October 17 Healthy Snack Choices — Oakland County Market Natural Resource Education Programs October 4 Birdscaping & Seed Collecting — Wint Nature Center October 9 Engaging Students Through Citizen Science — State OE/EE Conference October 22 Flying Wild Educator's Workshop — Red Oaks Nature Center Nature/Interpretive Programs Field Trips, Birthday Parties, Meetings October 7 Roeper High School Work Group — Red Oaks Nature Center October 4 Birdscaping & Seed Collecting (NRE) — Wint Nature Center October 9 Little Sprouts — Wint Nature Center October 28 Academy of the Sacred Heart /Starlab — Wint Nature Center October 28 Academy of the Sacred Heart/Field Trip— Wint Nature Center October 29 St. Joe's Elementary/Field Trip — Wint Nature Center October 29 St. Joe's Elementary/Starlab — Wint Nature Center Public Interpretive Programs October 3 Creepy Critters & Crafts — Wint Nature Center October 17 Fun in the Fall — Red Oaks Nature Center October 17 Autumn Magic — Wint Nature Center October 24 Pumpkin Fest — Red Oaks Nature Center October 22 & 29 Flying Wild Workshop — Red Oaks Nature Center Badge Days October 3 & 10 Webelos: Into the Woods — Red Oaks Nature Center October 10 Cadette: Night Owl — Red Oaks Nature Center October 10 Cadette: Trees — Red Oaks Nature Center October 10 Brownies: Letterboxing — Wint Nature Center 126 UpcominjZ Events — October 2015 Special Events, Dol4s, and Health & Wellness October 3 Beach Dog Swim — Groveland Oaks October 9, 10, 16, 17 Zip line — Addison Oaks October 10 Free Wood Chip Days — Orion Oaks October 10 Doggie Tailgating — MSU/UM Football Fans — Orion Oaks Dog Park October 11 Hidden Forest Trail Run — Independence Oaks October 24 Halloween Race — Waterford Oaks BMX Track October 24 Trick or Tees — Red Oaks Golf Course Volunteer Opportunities October 1 — 31 Dog Park Ambassador — Red Oaks, Lyon Oaks, and Orion Oaks Dog Parks October 2 Harvest Happening — Royal Oak Senior Center October 3 Groveland Oaks Beach Dog Swim — Groveland Oaks October 9 Stewardship Work Session — Red Oaks Nature Center October 10 Addison Oaks Boo Bash —Addison Oaks October 10 Doggie Tailgating Party — Orion Oaks Dog Park October 11 Ridden Forest Trail Run — Independence Oaks October 17 Ellis Barn Hoedown — Springfield Oaks October 17 Addison Oaks Boo Bash — Addison Oaks Mobile Recreation October 1 Bus (2): Avondale High School to Groves High School October 1 Bus: Oakside Scholars Shuttle to Oakland County Farmers Market October 2 — 4 Tent OCPRC-Springfield Oaks Activity Center Antique Festival October 2 Bus: Troy Historical Society Field Trip to Rochester Cider Mill October 3 Mini -Festival, Festival Package, & West Bloomfield Fall Fcst at Marshbank Park October 3 Climbing Tower: Macomb Twp. Parks & Rec Family Fall Festival at Macomb Corners Park October 3 Bus: Wedding Shuttle from Man-iot CenterPoint to Forest Lake Country Club October 3 & 4 Stage: Royal Oak Chamber Of Commerce Paws in the Park at Memorial Park October 4 Festival Package, Arch, & Zip Line: OCPRC- 4-H Event at the Oakland County Market October 5 Bus (2): OCPRC- Planning Department Trail Maintenance Workshop October 6 Bus (2): OCPRC- Adaptive Rec. OC Express to Addison Oaks October 7 Bus: OCPRC- Adaptive Rec. OC Express to Arden Covets October 8 Bus (2): OCPRC- Adaptive Rec. OC Express to Addison Oaks October 9 Bleachers: Notre Dame Prep Football at Notre Dame High School October 9 & 10 Stage: American Cancer Society Making Strides Against Breast Cancer Flint October t 0 Obstacle Course: City of Novi Emergency Challenge Run at Park Hospital October 10 Stage: Leukemia Lymphoma Lights at Night Walk at Rosie Park October 1 1 Bus: Waterford Senior Center to the Detroit Symphony Orchestra October 1 1 Bus: Independence Twp. Senior Center to Detroit Symphony Orchestra October 11 Stage: Focus Ilope, Detroit - Eleanor's Walk for Hope October 13 Bus (2): OCPRC- Adaptive Rec OC Express to Addison Oaks October 13 Bus: Avondale High School to Oxford Middle School October 13 Stage: OC Executive Office — The Sky's the Limit at the OC Airport October 14 Bus: Avondale High School to Abbott Middle School October 17 Festival Package: Addison Oaks Boo Bash II October 17 Bleachers: Detroit Country Day Homecoming October 20 Bus (2): OCPRC- Adaptive Rec OC Express to Addison Oaks October 21 Bus: Waterford Senior Center Senior Trip to Hartland Senior Center and Tony Sacco's October 21 Bus: MRPA Tour of North Parks October 22 Bus (2): OCPRC- Adaptive Rec. OC Express TDB October 22 Bus: Avondale High School to Waterford Kettering High School October 23 Bleachers: Notre Dame Prep High School Football Notre Dame Iligh School 127 UpeominLy Events — October 201.5 Mobile Recreation (continued) October 24 Bouncer, Tents, & Arch: OCPRC- Red Oaks Nature Center Pumpkin Fest / Trick or Tees October 24 Bus (2): Wedding Shuttle from the Park Hotel to: St John's Lutheran Church October 27 Bus: Avondale High School to Sashabaw Middle School October 27 Bus: Avondale High School to Catalpa Oaks 128 OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital EquipmentNehicle Proceeds FY2011 - FY2015 [4� r _ E PURCHASE; ' `RETIREMENT ::PROCEEpS;PaS RET)R5D ASSET = REASON FY PUDATES . - PRICE PROCEEDS A %'OF COST . FROM IQ# DE I t N CAT. RETIRED RETtR6D. _ ADD 1030 !Mule Utility Vehicle P FOP ! live auction 2011 05/17/95 9,305.64 586.68 i fi.30% -- - - T -- GRV a 1848 I Generec Generator (Sea C Bathhouse) i P EQP 1 live auction 2011 10/16/92 5,976.00 + 283.56 j 4.74% IND 1960 'Cushman -Trucks ter, 4 wheelP EQP i liveauction 2011 a 03/12101 j 15 357.00 1 L466.71 I9.55% IND 2117 'Mdsubishi UIiIi!KVehicle - _- ; PEQP live auction 2011 04/06/95 15,000.00 1,955.61 T 13,04% GRV ; 1846 }GENERAL GENERATOR CONCESSION PEQP live auction 2012 08/01/91 8,400,00 983 36 : 11.71 %: GRV I 1993 !KAWASAKI MULE (2002) _ P_EQPilive auction 2012 06/14/01 12,934.58 1,463 48 11.31 % WLG 2008 ,Jacobsen Ratar�MotorAR2500 - _i P EQP + live auction 2012 04/18/02 40,715.00 j 1,487 84 3.65% -- 1 — - WLG ' 2041 'Jac_obsen Greens Kind iVMoer EOP live_ --202 06/30/03 a 5565.._8 3.43%auon _. -- .P .._. IND 2114 STEINER TRACTOR P_EOP live auction 2012 i 03/03/92 ; 8,300.00 1 885,03� 10,66% IND 1929 ISTEINER MOWING TRACTOR P EQP live auction 2013 04/20/98 11,361.80 ; 1,630 00 14.35% ... _ .. ........_ _..._. _...__.._� - ... SPG 1935 IJACOBSEN GREENSKiNG IV MOWER f P EQP live auction i 2013 05/28/98 13,233.00 ' 479.41 ! 3.62% ADD 2049 Ferris IS SDDOZ Riding Mower — PEQP live auction 2013 I O6/30/03 11,199.00 2,321.47 j- 20.73% _ - -, 2109 'JOHN DEERE DOZER _- _ P EOP ! live auction 2013 04/21/88 1 37,900.0_0 11,505,86 1 30.36% FM 2150 IGMC Sonoma (#01-904} _ - I�P-VEH ' live auction 2013 04/24/01 i 14,485.00 1,246 47 8.61 %. -} -• '- - I --- -� - -- - -- _ADD___' 1830 ;STEINER 4WD TRACTOR I P EQP t live auction ! 2014 08/04/94 I 13,997,00 2,654 63 18.97% ADD 11839 JOHN DEERE OUTFRONT MOWER P EQP i live auction 2014 03/04/97 1 14,095.00 1 2,370.20 1 16.82% 1 l 1 _. — . _ ._... — __. _.. _r RWP 1094 WATERHOG WATER REMOVING MACH. P EQP live auction 2014 07/25/97 E 12,775-00 ; 284.42 ' 2.23%. SPG 1959 'TORO GROUNDSMASTER PEQP ! Ilveauction 2014 05/18/00 32,340.00 3,697,52 r 11,43% i... - {-_ .._.— _ _ . - - .. WLG 1988 (Jacobsen Greens King W Mower PEQP live auction i 2014 05/24/01 j --15 283,00 . 1,422.12 t 9.31 %: LYG 2011 iTurfco Materials Handler PEQP live auction 2014 04/18/02 I 23,290,00 i 1,516.93 1 6.51% ADM } 2105 Aficio Wide Dip. Copier (FM)' r -P EQP i five auction 2014 09/29/05 6,803.85 697.42 1 10.25% - - . _.._. _- GRV 1852 � GENERAC GENERATOR(SFC. A BATH) P EQP ! live auction 2015 07/12/00 5,342.00 291.98 i 5.47% LYP 1055 SAND PRO RAKE 14 PEQP ' live auction i 2015 1 05101 /87 I 5,940.00 632.62 ; 10,65% GLG 1861 METE-R-MATIC TOPDRESSER _P_EQP live auction 2015 05/05/93 } 6 1320,00 t 291.98 i 4.62% RDG j 1885 TOROREELMASTER 5100-D ! P EQP live auction 2015 06/21/93 14 625 00 + 948.92 I 6.49% RDG i006 5 Toro 51 00D 8-Blade Reels .......PEQP live auction 2015 { 06/21/93 5,285.00 145.99 ! 2.76% GLG 1890 TERRA TOPPER POWER TOPDRESSER PEQP Iive auction 2015 04/16/96 j 8,595.00., 486,63 T 5.66% �_ .... -'— -.. - - . _ . _ a -' - _- f - RDG ' 1957 !JACOBSEN GREENS KING V MOWER PEQP live auction 2015 05/08/00 1 16,872.00� 973.26 5.77%° GLG 1968 JACOBSEN GREENS KING V MOWER I P EQP 1 live auction- 2015 06/15/00 ' 16,872.00 754,28 y _ 4.47% - _ f---_ . . ADM ! 2018 jProximaProIactor-{PublicCoTj -- �P EQPlonline auction 1 2015 06/13/02 6,096.001 5488 0.90%: r._ - 1.. - IND ri- —2115 !FMC 300 GAL. SPRAYER --_ PEQP , live auction 2015 05/03/93 656400 ? 583.95 ; _ 10.50%' WTR I 2116 JACOBSEN HR5111 MOWER P EQP live auction 2015 05/02/94 j 34,620.00 1 1,849.18 5.34% -- -----I--"---r—.___. t ....._...----1. ._—._. _. .-� --r-- -------- --- REC 1 -2138 ,1998 Bluebird Bus (#98-910) P-VEH ? Iive auction T-2015 t 02/02/98 F 104,105.00 I 3,211.75 1 3.09% - -- GLG 2154 2003 GMC Sonoma (#03 s01) LP VEH live auction 2015 j 04/30/03 ! 15 691.00 r 3,211 75 I 20.47% RWP 2155 GMC Sonoma (#03-903) P_VEH I!ve auction 2015 04/30/03 15,691.00 j 3,503 72 ' 22.33% — -- _._— i-- - RWP j 2156 12003 Chev. Sonoma (#03.904) P_VEH j live auction 2015 i 04/30/03 {„ 15,691,00 — 21530.47� 16.13% GRV 2180 12DO4 GMC Sierra (404_905) _ P VEH j live auction 2015 03/30/04 25,180.00 1 5,742.22 22.80%' ADD 2989 2006 Chev. Colorado (#O6 902L P VEH live auction 2015 01/10/O6 15 273.70 1 3,309 07 21.67% _ SPG 1 3153 '2000 Chev. Colorado (#06-901) P_VEH I live auction 2015 05/15/06 15,273 71 3,990 35 i 26,13% ! FIVE YEAR AVERAGE! 671.987.211 1 72.008.30 ` 10.72°% 129 FOR October 13, 2015 OC CISMA Invited to Submit Full Application for 2015 MISGP Fundinci The Oakland County Cooperative Invasive Species Management Area (OC CISMA) has been invited to submit a full application to the 2015 Michigan Invasive Species Grant Program (MISGP) for the Establishing and Implementing a Sustainable CISMA in Oakland County MI project (as submitted via pre -application July, 31, 2015), The Michigan Invasive Species Grant Program (MISGP) began October 2014 and operates each year that the state legislature appropriates funding. The purpose of the MISGP is to provide funding and technical assistance to prevent, detect, eradicate, and control terrestrial and aquatic invasive species. Administration of MISGP is through the Michigan Department of Natural Resources (DNR) working collaboratively with the Departments of Environmental Quality (DEQ) and Agriculture and Rural Development (DARD). For the 2015 grant cycle (projects to occur spring 2015 — October 30, 2016), $3.6 million in state funding is available. The OC CISMA is made up of 21 member communities (Including Oakland County Parks and Recreation) and non-profit organizations, as well as 7 additional collaborating agencies, These partners are currently collaborating to determine the final project scope for the full application which will closely follow what was projected in the July pre -application as follows: $231 ,00Q to develop a strategic plan to control invasive species in Oakland County, fund a CISMA Coordinator, and treat state -priority invasive species on 495 acres and 20 miles of road right-of-way. The full project cost is $381, 146, with a local match of $150, 146 (39.4% of project costs) split among the partner agencies. The Stewardship Network will serve as the fiduciary for the grant. OCPR's ROLE If approved, OCPR's contribution would be approximately $40,000 in budgeted swallowwort treatment at Rose Oaks and Highland Oaks County Parks, as well as potential desk/office space and computer/GIS access for a CISMA Coordinator (12-17 month position, estimated value of $8,500). In addition, OCPR will collaborate with OC CISMA partners to conduct public education and outreach efforts regarding invasive species identification and control within our parklands via associated OCPR program events. OCPR's Natural Resources Planner currently serves as Vice -Chair for the OC CISMA Steering Committee. Full applications, as described in the 2015 Michigan Invasive Species Grant Program Handbook, are due by 3:00 p.m. on October 30, 2015, The MISGP full proposal application form can be found at www.michigan.gov/dnr-grants. Fifty-five project pre -proposals, totaling $9.2 million in requested grant funds, were submitted for review. Of these, 30 projects have been selected for the full application process. The combined request for these projects totals over $6.2 million. With approximately $3.6 million available for the 2015 grant program, the selection process remains competitive. TENTATIVE PRO3ECT TIMELINE PENDING GRANT APPROVAL • January 29, 2016 — 2015 MISGP Grant Awards Announced • February 15 — March 31, 2016 — Execution of Grant Agreement (The Stewardship Network) • April — October, 2016 — Grant Implementation and Progress Reporting • October 27, 2016 — Project Period Ends • December 29, 2017 — Final Grant Report Due (The Stewardship Network) • OC CISMA Steering Committee to meet (at a minimum) Quarterly during the project timeframe. 130 Oakland County Parks switch gears for fall By Tiffany Esshaki ©August 31, 2015 Lilia Chung, Kate Nemeth and Caroline Newitt, all of Beverly Hills, try their hand at geocaching in the trails at Beverly Park during an Oakland County Parks and Recreation outreach event. (Photo by Donna Agusti) As part of its outreach efforts, Oakland County Parks and Recreation came out to Beverly Park on Aug. 27 with a zip line and other activities for the first Come Out and Play event. James Morphew and William Schumacher, both of Beverly Hills, give the thrill ride a try. (Photo by Donna Agusti ) OAKLAND COUNTY — Sure, we might be heading into fall, but that hardly means that we have to take the play indoors. Oakland County Parks and Recreation has a calendar chock-full of fresh -air fun throughout September and into October. Terry Fields, chief of recreation programs and services for Oakland County Parks and Recreation, said the county's 13 parks sometimes draw even more guests during autumn than in the summertime. "People like to be outdoors in the fall — they enjoy the colors of the trees, and the weather is nice; it's not real, real hot," she said. Many of the activities and special events throughout the parks are reserved for the weekends since, Fields said, most families seem to have packed scheduled during the school week. "It's nice to give people opportunities to be out and active after everyone gets back to school and back to normal schedules," she said. If an outing to a county park is still too much of a time commitment, Fields said, there are lots of chances to enjoy parks and rec resources locally through the department's outreach program. "We like to enhance events that are already out there and happening. You'll see us at the Michigan State Fair and the Salute to Veterans on Sept. 7," she said. 131 Many of the items planned for September around the parks include nature center events and thrill -seeker activities, like a new zip line, which has been making the rounds to many of the parks throughout the summer. There are also special events like an archery instructional clinic Sept. 30 and the Fall Color Car Classic on Sept. 26. The car show is a visitor favorite, according to Fields, who said patrons like to take advantage of one of the last chances they'll have to show off their vintage rides before they're tucked away for winter. A good portion of the fun, though, is scheduled to take place at the Oakland County Market, which is operated by the Oakland County Parks and Recreation Department. Market Manager Jeremy Brown said that his team makes it a priority to keep the market a place to mingle with neighbors, not just shop, and specialty events keep that spirit alive. "All the time, people come visit me in the sheds and tell me they've been coming to the market since they were a kid. Well, now it's my job to keep their kids wanting to come back so they'll go to the market master when they're grown up and talk about how much a part of their childhood the market was," he said. Many of the activities planned are provided by the Michigan State University Extension, including a tutorial on preserving fresh food and a terrarium -building workshop. There's always lots to do for the younger set, too. As the season goes on and vendors start bringing in autumn goodies — like pumpkins„ root vegetables and straw the market will keep up with Halloween-themed festivities. "Generally, 60-70 kids take part in those things," he said. "And a lot of adults come out for the cooking demos, so they can learn new ways to prepare the foods they're buying from the farmers." To learn more about all the things coming up at Oakland County parks, visit www,DestinationOakland.com or find Destination Oakland on Facebook, Instagram and Twitter@Destinationoak. Oakland County Parks Activities: • Free wood chips: Oakland County Parks is giving away free wood chips 9 a.m.-4 p.m. Sept. 12 at Orion Oaks County Park. Bring shovels or pitchforks, wheelbarrows and buckets. No commercial haulers allowed. Orion Oaks County Park is located at 2301 Clarkston Road in Orion Township. For information, call (248) 858-0906. • Create a Terrarium: Kids can create a terrarium at 9:30 a.m. Sept. 12 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. For information, call (248) 858-5495. • Invasive species program: Learn about invasive species and how local projects and activities are working to address the issue in the county at 10 a.m. Sept. 12 and 13 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. For information, call (248) 858-5495. • Dog swim: Oakland County Parks celebrates the close of water park season noon-4:55 p.m. Sept. 12 at Waterford Oaks Waterpark, 1702 Scott Lake Road in Waterford. Dogs will be divided into time slots by size. Contests will be held for best wet look and best swimsuit. The event costs $10 in advance and $15 on -site. For information, call (248) 858-0916. • Monarch Migration: Learn about butterflies at 1 p.m. Sept. 12 at Red Oaks Nature Center, 30300 Hales St. in Madison Heights. The event costs $3 in advance. For information, call (248) 858-0916. • Health Education: Learn how to monitor your health with the Oakland County Health Division at 8:30 a.m. Sept. 17 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. For information, call (248) 858-5495. • Haunted Hallows: Groveland Oaks campground will present "spooktacular" fun and family -friendly games Sept. 18- 20 and Sept. 25-27 at the grounds, 14555 Dixie Highway in Holly. A full schedule will be available at the park office one week prior to the event. For information, call (248) 634-9811. • Warren Orlick Memorial Golf Outing: The nine -hole modified scramble includes lunch and begins at 9:30 a.m. Sept. 18 at White Lake Golf Course, 991 Williams Lake Road in White Lake. For information, call (248) 424-7077. 132 • Zip line: A zip line will be at Groveland Oaks 2-7 p.m. Sept. 18-19 and Sept. 26. Participants must weigh at least 45 pounds and should not wear flip-flops. The event costs $10 per day or $5 per ride. Groveland Oaks County Park is located at 14555 Dixie Highway in Holly. For information, call (248) 856-0916. • Fruit sand art: Make fruit sand art necklaces and learn more about food preservation at 8:30 a.m. Sept. 19 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. For information, call (248) 858-5495. • Canines, Coffee and Conversation: Kids can listen to a reading of "Scout Says, Dogs Get Nervous Too" 9:30-11:30 a.m. Sept. 19 at Red Oaks Dog Park, 31353 Dequindre Road in Madison Heights. The program is recommended for kids ages 10 and younger. For information, call (248) 424-7076. • Clinton River watershed: Beginning at 10 a.m. Sept. 19, guests can learn about the community's impact on waterways and the quality of the Clinton River at Waterford Oaks County Park, 2800 Watkins Lake Road in Waterford. After a short program, guests will hit the trails to collect debris and discover macro invertebrates in Pontiac Creek. Gloves will be provided, and outdoor dress is recommended. Pre -registration required. For information, call (248) 858-0916. • Hike into History: Learn about the events that shaped the landscape of southeast Michigan 1-3 p.m. Sept. 19 at Red Oaks Nature Center, 30300 Hales St. in Madison Heights. The event costs $4, and pre -registration is required. For information, call (248) 858-0916. • Community Garage Sale: Hunt the vendor shed for resale treasures 9 a.m.-2 p.m. Sept. 20 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. For information, call (248) 858-5495. Dog Beach Swim: Dogs get the final swim of the summer noon-4 p.m. at Independence Oaks County Park, 9501 Sashabaw Road in Clarkston. The event costs $10 per dog if registered before Sept. 11 and $15 on -site. For information, go to the Destination Oakland website. Senior market: Seniors can attend a short nutrition presentation on the benefits of fresh produce beginning at 8:30 a.m. Sept. 24 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. Limited quantities of coupons will be available. For information, call (248) 858-5495. • Apple Season: Learn more about Michigan apples during a presentation beginning at 8:30 a.m. Sept. 26 at the Oakland County Market, 2350 Pontiac Lake Road in Waterford. Recipes will be available. For information, call (248) 858-5495. 133 RCOCS'Wffi.-ice;_ � � �-�- 3'd Quarter 2015 A't:9 K*M' �' �►tip�t h�7�`7 Road Report A Dnblication of the Road Commission for Oakland Countv for public officials servini, Oakland Coimty *--' RCOC joins with Phragmites are the newest invasive species that many communities in Michigan are seeking to eradicate -- and the Road Commission for Oakland County (RCOC) is helping to tackle the issue locally. What are phragmites? They are a type of wetland grass that towers over cattails and is typically seen in roadway ditches or along lakes and streams. They tend to choke out native vegetation and nutrients impacting the ecological health of coastal shorelines and wetlands, and can impede proper drainage. Phragmites can grow to 15 feet tall, and their root system is deep. That means ging them out is not advised. Phragmites grow rapidly in road ditches causing site -distance issues for motorists and drainage problems for the roads. Controlling phragmites is now a goal in communities throughout Michigan. Earlier this year, RCOC assisted in spearheading an effort to control this invasive species in communities in the war Phragmites like these have become all too common along RCOC roads. Oakland County. The RCOC Board, at the request of the Road Commission wins first place in LTAP 2015 Great Ideas Challenge The Road Commission for Oakland County (RCOC) Planning and Environmental Concerns (PEC) Department has won the 2015 Michigan Local Technical Assistance Program (LTAP) Great Ideas Challenge award for its creative use of technology to capture environmental data. The award was announced last month. The competition, open to local gov- ernmental agencies across the state, is meant to help identify, share and reward the great work that gets done at local road agencies in Michigan. LTAP is a Federal Highway Administration pro- gram that provides technical assistance and training to local road agencies across the country. The RCOC program, known as Transportation Asset Collection Using Android Tablet and ArcGIS Collector, provided a very cost-effective way to map road -stream crossings within RCOC rights of way for stoma water compliance. In 2014, RCOC hired two summer interns with environmental studies backgrounds to collect the data. In a 10-week period, the interns visited 500 locations and collected more than 2,500 data points. The creative technolo- gy use saved RCOC approximately 80 percent of what it would have cost to hire a consultant to do the task. The ArcGIS Collector runs on Android and Apple tablets. The software uses the tablet's built-in GPS ability to collect the data. The information collected helped identify infrastructure problems and pro- vide geo-tagged photos that were CONT'D ON PAGE 2 -- SEE LTAP on phragmites managing director, provided $75,000 to tackle the issue along roadways in the county. Under the leadership of RCOC Environmental Coordinator Brad Knight, of the Planning and Environmental Concerns Department, RCOC joined with a group of local communities, governmental agencies and non -profits to form the Oakland County Cooperative Invasive Species Management Area (CISMA). Members of the CISMA group include: Addison, Bloomfield, Brandon, Independence, Orion, Rose, Springfield, Waterford and West Bloomfield townships. The cities of Keego Harbor and Clarkston as well as Oakland County Parks, the Oakland Intermediate School District, Oakland County Conservation District, North Oakland Headwaters Land Conservancy and Michigan Nature Association Land Conservancy also are members of the CISMA. This partnership is one of the largest CONT'D ON PAGE 2 — SEE INVASIVE What' $ Inside Troy invests heavily in county roads .......2 Milford Road project is drone test .........3 RCOC adds new equip- ment to its fleet .....3 RCOC's connected -vehi- cle involvement .....4 ROAD i 4fE it 34 City of Troy invests nearly $8.5 million in improvement projects on RCOC roads in the City Over the past two years, the City of Troy has contributed more than $8.47 million to improve many county roads within the City representing over half of the $17 million total investment in proj- ects on those roads. Much of this money was invested in slab replacement work -- projects that remove and replace the worst concrete slabs on roads. These projects are a cost- effective way to repair the most roads in the city, because they are less expensive than full road reconstruction projects, but still replace the worst sections of the roads. Among the work done this year thanks in part to the city's contributions, was completion of the slab replacement work on Big Beaver between Adams Road and I-75 in the city, which is one of the busiest county roads in Oakland County. The work was completed in late July. The City invested $1.5 million in the $1.9 million project. LTAP -- CONTINUED FROM FRONT submitted to the RCOC Highway Maintenance Department for further investigation. "This was a very innovative initiative by the RCOC Planning and Environmental Concerns Department," stated RCOC Managing Director Dennis Kolar. "But it is representative of the countless new and creative efforts undertaken on a regular 1 11 LWASn E — CONT'D FROM FRONT organized phragmites eradication efforts in the state. The $75,000 that RCOC contributed to the CISMA was distributed between CISMA members. The funding will be used to address phragmites or other invasive species in road rights of way under RCOC's jurisdiction. Each CISMA member submit- ted an application to the executive steering committee for RCOC money, and the money was allocated based on a number of factors such as need, safety and the amount of infestation on properties adjacent to the road. CISMA partners were very creative when it came to maximizing the $75,000, with many providing match money or in - kind services to augment the effort. Knight explained that two herbicides, glyphosate and imazapyr, are the most effective controls for phragmites. Typically, Concrete slab replacement i4,ork on John R Road in Troy was part of the project. "We are extremely pleased the City of Troy is investing its own money in improving county roads," said RCOC Managing Director Dennis Kolar. "This has been a tremendous partnership, and basis by Michigan road agencies in their constant quest to operate more efficiently, cost effectively and in ways that are bene- ficial to the environment." The award automatically enters RCOC in the Federal Highway Administration's LTAP Build a Better Mousetrap national competition. This year's winner will be announced at the LTAP National Conference in Savannah, Georgia. two applications are needed and a licensed/certified applicator is required. In most cases, a permit is needed to remove phragmites. The State of Michigan has started a grant program that provides monetary assistance to combat phragmites. The for- mation of the CISMA will increase the Oakland group's likelihood of success dur- ing the next round of grant availability. "The state wants to see collaborations at the local level to ensure a long-term plan to address this issue that is growing rapidly in our state," Knight said. He added that other Oakland County communities will' likely join the CISMA later this year. For more information on phragmites and licensed pesticide application businesses, visit: http://www.michigan.gov/ deq/0,4561,7-135-3313 8314-178183-- ,00.html one that received recognition from the American Public Works Association (APWA) in 2014 for the most ambitious road improvement program ever under- taken jointly by the City and the Road Commission. The City of Troy has been and continues to be a great partner in resolving road issues on both the City and RCOC system." RCOC contributed $3.175 million to projects on its roads in the City during the last two years. During that time, $1.89 mil- lion in federal aid and $235,000 from the Oakland County Tri-Party Program have also been invested in RCOC roads in Troy. An additional $1.5 million was used from the state's Priority Road Improvement Program (PRIP) for Long Lake Road from Adams to Northfield Parkway in 2014. Additional funding for the projects was secured by former state Senator John Pappageorge and state Representative Martin Howrylak. State road -funding answer remains elusive Despite efforts by some, the state Legislature remains unable to reach agreement on a road -funding solution. Road Commission for Oakland County (RCOC) Managing Director Dennis Kolar warns that the longer it takes to resolve the road -funding crisis, the worse the roads will be. "Every day that passes without a road -funding solution means our roads are getting worse," Kolar said. "We know we can't keep up with the deteri- oration of the system at current funding levels." Currently, 44 percent of RCOC roads are in poor condition, meaning they need to be reconstructed or resur- faced. However, computer models reveal that by 2020, at current funding levels, 66 percent of RCOC's roads will be in poor condition. Kolar urges voters to contact their legislators to urge them to act. "Some of our legislators understand the urgency of resolving the road -funding crisis, but some still don't seem to get it," he said. "I urge everyone to let their legislators know how important this issue is to you. We've got to get this solved." 2 135 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA OCTOBER 13, 2015 To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: October 6, 2015 Subject: OCPR Operational and Financial Efficiencies INTRODUCTION AND HISTORY AGENDA ITEM NO. 10 C ADMINISTRATION At the request of the OCPRC Executive Committee the Administrative Management Team, led by its Executive Officer Daniel Stencil and Manager of Parks and Recreation Operations Sue Wells, have developed an operational and financial efficiencies workgroup to explore and implement efforts to reduce expenses and increase revenue opportunities. On a monthly basis the workgroup will provide an update on the status of the operational and financial efficiencies. The workgroup is currently identifying a wide spectrum of opportunities that will be prioritized and implemented. 136 Page #'s 1. 2. 3. 3-4 4. 5-11 5. 6. 12 7- Oakland County Pz - and Recreation Commission Meeting Parks & Re,-. eation Administration Offices 2800 Watkins Lake Road, Waterford, MI 48328 Tuesday, October 13, 2015 2:00 p.m. AGENDA REVISED 10/12/15 Action Required Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes: Regular Meeting of 09/08/15 Public Comments: PRESENTATIONS: NACPRO 2015 Professional Lifetime Award Pecky D. Lewis, Jr. 2015 mParks/MRPA Hall of Fame: Pecky D. Lewis, Jr. Portia Fields -Anderson Kathy Crawford (Unable to Attend) Presenter/Phone # G. Fisher 248.514.9814 11 Approval G. Fisher/D. Stencil 248.858.4944 Approval V. Valko 248.858.4603 G. Fisher G. Fisher/D. Stencil 13 S. CONSENT AGENDA: 14 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps 248.858.5319/D. Stencil 08/31/15 (FM 11, FYI 5) 15 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 08/31/15 (FM 11, FY15) 16 C. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 08/31/15 (FM 11, FYI 5) 17-19 D. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 08/31/15 (FM 11, FYI 5) 20 E. FY 2015 CIP Schedule Update Receive & File M. Donnellon 858.4623/D. Stencil 21 F. FY 2015 Maintenance Management Plan/Projects Update Receive & File M. Donnellon/D. Stencil 22-23 G. Monthly Purchasing S5,000-$19,999 Report for Month Ending 08/31/15 (FM 11, FYI 5) Receive & File A. Krumwiede 858.7678/P- Castonia 858.0909 H. Purchasing Procedure Approvals 24-27 1. Red Oaks Waterpark Fence Installation Approval T. Hughes 343.101 l/S. Wells 858-4634 28-31 2- 2016 Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks, White Lake Oaks Golf Course T. Hughes Fertilizer/Pesticide Pre -Season Purchase Approval 32-39 I. Request for Temporary Use Permit at Waterford Oaks Park: St. Stephen Lutheran Church Lobsterfest - October 3,2015 Information/Approval M. Prowse 248.2801/D. Stencil 9. REGULAR AGENDA: 40 A. Review of Budget Process and Use of Fund Balance Informational L. VanPelt 858.2163/L. Sonkiss 858.0940/ D. Stencil/J. Phelps B. FY 2015 CIP Project Approvals: 4150 1. Red Oaks Waterpark Wave Pool Equipment Installation - Electrical (Const. Approval) Approval J. Myers 202.9287/M. Donnellon R 57 2. Red Oaks Waterpark Ornamental Cable Railing & Handrail - Lazy River Bridge (Const. Approval) Information/Approval J. Myers/M. Donnellon 58 64 3. Independence Oaks-ADA Improvements -Upper Bushman(Const. Approval) Approval J. Myers/M. Donnellon 6571 4=47� g9elA Voles RaFI. Ellis Ba A,.,.essibilit . T ,, yer-. m4 n,..,nellen REMOVE 72-73 C. FY 2016 Capital Equipment Purchase: 1. 12 Cubic Yard Dump Truck Approval T. Hughes/J_ Dunleavy 858.4647/D. Stencil 74-83 D. Evaluation, Review and Recommendation of Waterford Oaks Master Plan Design Competition Information/Approval D. Folland 736.9087/J. Myers/A. Krumwiede 84-90 E. OCPRC By-laws Amendment Approval G. Fisher/D. Stencil 91-92 F. Proposed OCPR Purchasing Procedures Information/Approval G. Fisher/D. Stencil 93-107 G. 2015 Oakland County CISMA Agreement and Memorandum of Understanding Approval B_ Bird 858.1726/D. Stencil 108-120 H. Pending Capital Projects Summary Information M. Donnellon 10. REPORTS: 121-135 A. Executive Officer Report Receive and File D. Stencil B. Participation and Program Review FY 2015, Month 11 Receive and File T. Fields/J. Dunleavy 858.4647/T. Hughes 343.1011 136 C. Operational & Financial Efficiencies Receive and File S. Wells/D. Stencil D. Executive Committee Update Receive and File G. Fisher 11. OLD BUSINESS G. Fisher 12. NEW BUSINESS G. Fisher 13. CLOSED SESSION: Proposed Property Acquisitions G. Fisher 14. ADJOURN Next Meeting: 2:00 p.m. on November 10, 2015 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code 1,248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. WINWIMP • ' 1 , OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA REVISED 10/12/15 OCTOBER 13, 2015 To: Chairman Fisher and Commission Members AGENDA ITEM NO. 8 H.-1 PARK OPERATIONS - SOUTH From: Daniel J. Stencil, Executive Officer Thomas J. Hughes, Chief of Park Operations — South District Submitted: October 13, 2015 Subject: Red Oaks Waterpark Lazy River Cable Fence Installation INTRODUCTION AND HISTORY Oakland County Park staff is in the process of replacing the Lazy River fencing at Red Oaks Waterpark. The waterpark currently has 1,050 ft. of post and cable fencing serving as a barrier for the Lazy River which is in poor condition and in need of replacement for patron safety. Staff began working with Oakland County fencing contractor RMD Holdings (Nationwide Fence) in April to identify replacement product options. Materials were agreed upon and ordered July 7, 2015, with installation on September 11, 2015, after Red Oaks Waterpark closed for the season to avoid interruption in park operations. ATTACHMENTS - Quote from fencing contract RMD Holdings (Nationwide Fence) with material list and pricing for post and cable replacement. STAFF RECOMMENDATION Staff recommends replacing existing post and cable fencing at Red Oaks Waterpark Lazy River. Replacement material would be similar in design to the existing fencing and stronger construction. Project expenses will be charqed to the 2015 Capital Improvement Project # 2164. MOTION Move to approve the installation of post and cable fencing at the Red Oaks Waterpark Lazy River by RMD Holdings (Nationwide Fence) of Chesterfield, MI, in the amount of $37,858 with expenses being charged to the 2015 Capital Improvement Project # 2164. DRAFT - REVISED 9117115 Oakland County Parks & Recreation CIP Project Purchase Form $20,000 - $99,999 Date 109/14/2015 CIP# Emergency Purchase Budget Center/ Red Oaks Waterpark Abbry IRWP Location Acct#/Description ICIP Project #2164 / 2015 Fence Line Replacement Program Project Title/Item Red Oaks Waterpark Lazy River Cable Fencing Budget Information R Budgeted F1 Unbudgeted 0✓ Maintenance Programs Capital ❑ New Asset R✓ Replacement of Asset Improvement Original Budget f $42,000.00 Amount If total cost is over original budget amount or unbudgeted, funds are recommended to be transferred from: Total Recommended Amount, 1$37,858.00 Including Contingencies Justification/Scope Replace the exiting cable fencing around the lazy river. River fencing post and cables are failing and are in a condition beyond repair. The fencing is not adequate for providing a safety barrier from patrons along the river. This project was initiated in April and approved by staff to proceed on July 7th. All materials were ordered and install scheduled for September 11 th after the Waterpark closed for the season. Funds will be transferred from the 2015 Fence Line Program to Capital Improvement Project #2164 to cover expenses. Bid Summary Type Event Title Recommended Bidder Additional Bid Info: Bid #1 Annual Contract RMD Holdings (Nationwide Fence) Chesterfield, MI Bid #2 Bid #3 Additional Information, See Attached