HomeMy WebLinkAboutResolutions - 2023.07.20 - 40342
AGENDA ITEM: Creation of Three College Intern Positions for the e-Services Legal Self Help
Centers in the Oakland County Clerk's Office
DEPARTMENT: Clerk/Register of Deeds
MEETING: Board of Commissioners
DATE: Thursday, July 20, 2023 6:00 PM - Click to View Agenda
ITEM SUMMARY SHEET
COMMITTEE REPORT TO BOARD
Resolution #2023-3103 _ 23-118
Motion to adopt the attached suggested resolution.
ITEM CATEGORY SPONSORED BY
Staffing Modification Gary McGillivray
INTRODUCTION AND BACKGROUND
The Clerk's Office has been approved for a $40,000 grant as part of the Michigan Supreme Court
State Court Administrative Office for Legal Self Help Centers Grant Program - FY 2023. The Board
of Commissioners accepted the grant as item 2023-2918.
The purpose of the grant is to add capacity to the Clerk's e-Services Center by partnering with
Oakland University Paralegal Certificate Program students to assist customers by providing legal
information, supporting legal research, navigating the Michigan Legal Help site, and assisting with e-
filing.
The grant application contemplated engaging these students as contractors but Corporation
Counsel has advised against this approach. Instead, this grant amendment is being submitted for
Board of Commissioners' approval to add three (3) SR funded 'College Intern-HRL' positions, each
limited to no more than 700 hours per year, to be funded by this grant.
BUDGET AMENDMENT REQUIRED: Yes
Committee members can contact Michael Andrews, Policy and Fiscal Analysis Supervisor at
248.425.5572 or andrewsmb@oakgov.com, or the department contact persons listed for additional
information.
CONTACT
Frederick Miller, Deputy Clerk Register of Deeds-DEO
Heidi Walling
ITEM REVIEW TRACKING
Aaron Snover, Board of Commissioners Created/Initiated - 7/20/2023
David Woodward, Board of Commissioners Approved - 7/20/2023
Hilarie Chambers, Executive's Office Approved - 7/28/2023
Lisa Brown, Clerk/Register of Deeds Final Approval - 7/31/2023
AGENDA DEADLINE: 08/02/2023 8:35 PM
ATTACHMENTS
1. Michigan State Court Administrative Self-Help Schedule A Amendment
2. Copy of Clerk's Office SCAO Grant Amd Schedule B
3. Clerk's Office SCAO Grant Amd HR Write Up
COMMITTEE TRACKING
2023-07-11 Legislative Affairs & Government Operations - Recommend to Board
2023-07-20 Full Board - Adopt
Motioned by: Commissioner Robert Hoffman
Seconded by: Commissioner Angela Powell
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen
Nelson, Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, William Miller III, Yolanda Smith Charles (3)
Passed
July 20, 2023
RESOLUTION #2023-3103 _ 23-118
Sponsored By: Gary McGillivray
Clerk/Register of Deeds - Creation of Three College Intern Positions for the e-Services Legal
Self Help Centers in the Oakland County Clerk's Office
Chair and Members of the Board:
WHEREAS the Oakland County Clerk’s Office serves as Clerk of the Court to the Sixth Judicial
Circuit Court and operates the e-Services Center on the ground floor of the Oakland County
Courthouse in Pontiac, Michigan which provides free access to eight computer stations for use by
customers in e-filing court documents, searching court records, obtaining copies of records, and
access to legal help via michiganlegalhelp.org; and
WHEREAS the Michigan Supreme Court State Court Administrative Office (SCAO) has awarded
funding to the Oakland County Clerk/ Register of Deeds in the amount of $40,000 as a part of the
Legal Self Help Centers Grant Program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
the creation of three (3) SR PTNE 700 hours per year College Intern positions, as shown in Schedule
B, to provide support for the e-Services Legal Self Help Centers.
BE IT FURTHER RESOLVED that the FY2023 budget shall be amended as detailed in the attached
Schedule A – Budget Amendment.
Chair, the following Commissioners are sponsoring the foregoing Resolution: Gary McGillivray.
Date: July 20, 2023
David Woodward, Commissioner
Date: July 28, 2023
Hilarie Chambers, Deputy County Executive II
Date: July 31, 2023
Lisa Brown, County Clerk / Register of Deeds
COMMITTEE TRACKING
2023-07-11 Legislative Affairs & Government Operations - Recommend to Board
2023-07-20 Full Board - Adopt
Motioned by Commissioner Robert Hoffman seconded by Commissioner Angela Powell to adopt the
attached Staffing Modification : Creation of Three College Intern Positions for the e-Services Legal
Self Help Centers in the Oakland County Clerk's Office.
Yes: David Woodward, Michael Spisz, Michael Gingell, Penny Luebs, Karen Joliat, Kristen Nelson,
Christine Long, Robert Hoffman, Philip Weipert, Gwen Markham, Angela Powell, Marcia
Gershenson, Janet Jackson, Charles Cavell, Brendan Johnson, Ajay Raman (16)
No: None (0)
Abstain: None (0)
Absent: Gary McGillivray, William Miller III, Yolanda Smith Charles (3)
Passed
ATTACHMENTS
1. Michigan State Court Administrative Self-Help Schedule A Amendment
2. Copy of Clerk's Office SCAO Grant Amd Schedule B
3. Clerk's Office SCAO Grant Amd HR Write Up
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July
20, 2023, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Circuit Court at
Pontiac, Michigan on Thursday, July 20, 2023.
Lisa Brown, Oakland County Clerk / Register of Deeds
Oakland County, Michigan
CLERK/REGISTER OF DEEDS - MICHIGAN STATE COURT ADMINISTRATIVE OFFICE LEGAL SELF-HELP CENTER GRANT AMENDMENT
Schedule "A" DETAIL
R/E Fund Name Division Name
Fund #
(FND)
Cost Center
(CCN) #
Account #
(RC/SC)
Program #
(PRG)
Grant ID (GRN)
#
Project ID #
(PROJ)
Region
(REG)
Budget
Fund
Affiliate
(BFA)
Ledger
Account
Summary Account Title
FY 2023
Amendment
FY 2024
Amendment
FY 2025
Amendment
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC730373 PRG125000 GRN-1004131 730000 Contracted Services $(35,100)$-$-
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC750294 PRG125000 GRN-1004131 750000 Material and Supplies (4,900)--
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC702010 PRG125000 GRN-1004131 750000 Salaries 37,918 --
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC722790 PRG125000 GRN-1004131 702000 Social Security 550
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC722770 PRG125000 GRN-1004131 722000 Retirement 1,092
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC722820 PRG125000 GRN-1004131 722000 Unemployment 38
E General Fund Grants County Clerk Administration FND10101 CCN2010210 SC722750 PRG125000 GRN-1004131 722000 Workers Compensation 402
Total Expenditures $-$-$-
SCHEDULE B - POSITION CREATIONS
PROPOSED
Action Classification Grade Step Hourly Annual Inc Fringes Cost Cost Center Fund Program
Create College Intern SR PTNE 700 hrs/yr.HRL 12 17.53 12,273 674 12,947 CCN2010210 FND10101 PRG125000
Create College Intern SR PTNE 700 hrs/yr.HRL 12 17.53 12,273 674 12,947 CCN2010210 FND10101 PRG125000
Create College Intern SR PTNE 700 hrs/yr.HRL 12 17.53 12,273 674 12,947 CCN2010210 FND10101 PRG125000
TOTAL ILLUSTRATIVE COST 38,841
REQUEST:
1. The Oakland County Board of Commissioners accepts the Grant Amendment to the Michigan Supreme
Court State Court Administrative Office for Legal Self-Help Grant in the amount of $40,000.
2. To create three (3) SR PTNE 700 hours per year College Intern positions as shown in Schedule B.
PROPOSED FUNDING:
Grant Amendment to the Michigan Supreme Court State Court Administrative Office for Legal Self-Help Centers
Grant - FY 2023.
OVERVIEW:
The Oakland County Clerk’s Office serves as Clerk of the Court to the Sixth Judicial Circuit Court and operates the e-
Services Center on the ground floor of the Oakland County Courthouse in Pontiac, Michigan which provides free
access to eight computer stations for use by customers in e-filing court documents, searching court records,
obtaining copies of records, and access to legal help via michiganlegalhelp.org. The Michigan Supreme Court State
Court Administrative Office (SCAO) has awarded funding to the Oakland County Clerk/ Register of Deeds in the
amount of $40,000 as a part of the Legal Self Help Centers Grant Program. The Oakland County Board of
Commissioners accepted the grant award by the adoption of Resolution 2023-2918. The grant will facilitate a
partnership with the Oakland University Paralegal Certificate Program to provide students to add capacity to the
Clerk’s Legal Self-Help Center to assist patrons of the e-Services Legal Self-Help Center.
It is requested to create three (3) SR PTNE 700 hours per year College Intern positions as shown in Schedule B.
COUNTY EXECUTIVE RECOMMENDATION:Recommended as Requested.
PERTINENT SALARIES FY 2023
*Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT SAVINGS
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative purposes only.
Actual costs are reflected in the budget amendment.
Class Gr Period Step 01 Step
12
Step
24
Step
36
Step
48
Step
60
College
Intern 208 Hourly 16.9680 17.5331 18.0982 18.6634 19.2285 19.7938
Create three (3) SR 700 hours per year College
Intern positions (#2010210)
Salary at Step 12 $12,273
Fringes @5.49% $674
Cost for 1 $12,947
Cost 3 $38,841