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Agendas/Packets - 2020.04.22 - 40391
Oakland County Parks and Recreation Commission Special Meeting Parks and Recreation Administration Office 2800 Watkins Lake Road, Waterford, MI 48328 Wednesday, April 22, 2020 no 12:00 PM AGENDA Page Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. McGillivray 2. Roll Call ------ 3. Pledge of Allegiance 1-8 4. Approval of Agenda Approval G. McGillivray/D. Stencil 858.4944 9-16 5. Approval of Minutes: Regular Meeting of March 4, 2020 Approval V. Valko 858.4603 6. Public Comments: G. McGillivray 17-19 7. Review of Proposed FY 2021-2023 OCPR Budget Information D. Stencil/S. Wells 858.46343. Phelps 858.5319 8. COMMUNICATIONS: 20-21 A. Capital Improvement Expense Summary Receive & File J. Phelps/D. Stencil 9. CONSENT AGENDA: 22-23 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File J. Phelps /D. Stencil 02/29/20 (FM 05 FY 20) 24 B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 02/29/20 (FM 05 FY 20) 25-29 C. Monthly Revenue and Expenditure Report by Line Item for Month Ending Receive & File J. Phelps/D. Stencil 02/29/20 (FM 05 FY 20) 30 D. Monthly Capital Equipment Report for Month Ending 02/29/20 (FM 05 FY 20) Receive & File J. Phelps/D. Stencil 31 E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File J. Phelps/D. Stencil 02/29/20 (FM 05 FY 20) 32-34 F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File J. Phelps/D. Stencil For Month Ending 02/29/20 (FM 05 FY 20) 35-36 G. CIP Approval Schedule Update Receive & File M. Donnellon 343.6290/1). Stencil/S. Wells 37 H. Maintenance Management Plan Budget Receive & File M. Donnellon/D. Stencil/S. Wells 38-41 1. Monthly Purchasing Reports for Month Ending 01/31/20 (FM 04 FY 20) Receive & File P. Castonia 858.0909/S. Wells/D. Stencil J. Monthly Food & Beverage Vendor Sales Reports 01/31/20 (FM 04 FY 20) 42-56 1. Katherine's Receive & File P. Castonia/S. Wells/D. Stencil 2. Fuller Oak Management Receive & File P. Castonia/S. Wells/D. Stencil K. CIP/Maintenance Project Approvals: 57-62 1. 2020 Natural Resources Area Stewardship Program/Contract Approval (General Approval) Information/Approval S. Maylen-Cook 343.1353/M. Donnellon 63-66 2. Waterford Oaks Administration Building Soffit & Facia Staining (General Approval) Information/Approval M. Donnellon/D. Stencil 4/9/2020 7:17 PM 1 L. Facility Use Agreement - Request to Sell Alcohol on County Park Property: 67-68 1. Oakland County Fair Association at Springfield Oaks County Park for the Michigan Antiques Festival on October 2, 3 & 4, 2020 Information/Approval M. Prowse 248.2801/S. Wells/D. Stencil 69-70 2. Oakland Uncorked - Waterford Oaks Farmers Market on August 7, 2020 Information/Approval M. Prowse/S. Wells/D. Stencil 71-77 M. Pending Capital Improvement Project Report Receive and File M. Donnellon/D. Stencil 78-81 N. Approval of Partnership Agreement with Southfield, Oak Park and Oakland County Parks and Information/Approval B. Sotke-Boyd 858.0914/S. Wells Recreation for the 2020 Rhythm and Rhymes Music Festival REGULAR AGENDA: 82-123 10. A. Request for Relief from Fuller Oaks Management LLC for Waiver of Rent/Utilities at Information/ApprovallBOC P. Castonia/S. Wells/D. Stencil Addison Oaks and Glen Oaks 124 B. Proposed Oakland County Parks and Recreation Millage Renewal 2020 Ballot Language Information/Approval/BOC D. Stencil/S. Wells/G. McGillivray C. CIP/Maintenance Project Approvals: 125-143 1. Red Oaks Wave Pool Sanitation Pump Station Design Information/Approval M. Donnellon/D. Stencil/S. Wells 144-189 2. Orion Oaks - LJ Construction Temporary Construction License Information/Approval M. Donnellon/D. Stencil/S Wells 190-222 3. Addison Oaks Conference Center Electrical Improvements (Construction Approval) Information/Approval M. Donnellon/T. Hughes 343.1011/S. Wells 223-246 4. Recommendation on Springfield Oaks Ellis Barn Painting Information/Approval M. Donnellon/J. Dunleavy 343.6224/S. Wells 247-250 5. Independence Oaks Wint Nature Center Network Upgrade (General Approval) Information/Approval P. Castonia/M. Donnellon 251-256 D. Request for Proposals (RFP) for Sponsorship Sales Information/Approval M. Prowse/D. Stencil 257-262 E. Request for Qualifications (RFQ) for Sponsorship Opportunities for Holly Oaks ORV Park Information/Approval M. Prowse/D. Stencil REPORTS: 263 11. A. Update on COVID-19 Informational D. Stencil/S. Wells 264-274 B. OC Farmers Market 2019 Report - Written Receive & File J. Brown 858.5495/J. Dunleavy 275-278 C. Fiscal Sustainability Update Informational S. Wells 279-305 D. Executive Officer Report Receive and File D. Stencil E. Executive Committee Update G. McGillivray 12. OLD BUSINESS G. McGillivray 13. NEW BUSINESS G. McGillivray 14. ADJOURN NEXT MEETING: 1:00 PM Wednesday, May 6, 2020 OCPR Administration Building, 2800 Watkins Lake Road, Waterford, MI 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. 4/9/2020 7:17 PM 2 wrytKLAND COUNTY PARKS Oakland County Parks and Recreation Commission Agenda Summary for Wednesdav, April 22, 2020 The agenda is summarized below. Commission Members can contact Vicky Valko, 248.858.4603 or valkov(cDoakoov.com (email), or the contact persons listed for additional information. Review of Proposed FY 2021-2023 OCPR Budqet Review of Proposed FY 2021-2023 OCPR Budget, Proposed FY 2021-2025 Capital Improvement Projects/Maintenance Management Plan Budget, and Proposed FY 2021 Capital Equipment Budget Contact: Daniel Stencil/ Sue Wells/Jeff Phelps248-858-4944/248-858-4634/248-858-5319 COMMUNICATIONS: Capital Improvement Expense Summary Communication item lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment. Contact: Jeff Phelps 248-858-5319 CONSENT AGENDA: 9 A. Revenue and Expenditure Budqet to Actual Report by Budget Center Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month -end closing. Contact: Jeff Phelps 248-858-5319 9 B. Revenue and Expenditure Comparison Report by Budget Center Monthly comparison of actual revenue and expense by budget center. Available after month -end closing. Contact: Jeff Phelps 248-858-5319 9 C. Revenue and Expenditure Report by Line Item Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month -end closing. Contact: Jeff Phelps 248-858-5319 9 D. Monthly Capital Equipment Report 9E 9F Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month -end closing. Contact: Jeff Phelps 248-858-5319 Monthly Average Comparison Report The `Monthly Average Comparison Report' compares monthly revenue and expense activity to a five-year average. Contact: Jeff Phelps 248-858-5319 Capital ImprovementJlllustrative Net Position-Unrestricted/Planned Use of Balance The `Active Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance' report presents a budget -to -actual comparison of active capital improvement projects, an illustrative representation of the Net Position - Unrestricted accounts reflective of the Parks and Recreation Commission's Net Position policy, the current year adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects. Contact: Jeff Phelps 248-858-5319 3 9G CIP/Maintenance Approval Schedule Update Monthly Commission Approval Schedule Update for both Capital Improvement Program and Maintenance Projects. 9H 91 9J 9 K. Contact: Michael J. Donnellon, Jr. 248-343-6290 Maintenance Management Plan Budget Monthly budget report for the FY2019 Maintenance Management Plan. Contact: Michael J. Donnellon, Jr. 248-343-6290 Monthly Parks Purchasing Reports — January 2020 - Month Ending 0113112020 (FM 04, FY 20) Monthly status reports on the OCPR Purchasing Activity. Reports included are: • Monthly Contract Activity Log — January 2020 • Monthly Purchasing Expenditure Report — January 2020 Staff Recommendation: Approve the Monthly Parks Purchasing Reports for January 2020 (FM 04, FY 20) as presented. Contact: Phil Castonia 248-858-0909 Monthly Parks Food & Beverage Vendor Sales Reports — January 2020 (FM 04. FY 20) Monthly status reports on the Food and Beverage Vendor Sales and Future Bookings Reports from Month 04 of Fiscal Year 2020 (January 2020). Staff Recommendation: Approve the Monthly Parks Food & Beverage Vendor Sales and Future Bookings Reports for January 2020 - Month 04 of Fiscal Year 2020. Contact: Phil Castonia 248-858-09090 CIP/Maintenance Proiect Approvals: 1. FY 2020 Natural Resources Area Stewardship Program/Contracted Invasive Species Treatments As part of the budgeted Oakland County Parks & Recreation — Natural Resources Management (NR) program, staff plan to expend $107, 220 in budgeted funds for approximately 338 acres of invasive species treatments in cost centers that exceed $20,000 and therefore require OCPRC approval. The proposed work will be completed at Independence and Orion Oaks by annual blanket contractor Cardno of West Olive, MI. Commission Action: Approval Budget: Approved Funding Approval History: FY2020 OCPR Budget Approval $280,000 9/2019 Staff Recommendation: Staff recommends the Commission approve awarding a contract to Cardno of West Olive, MI for the priority Independence Oaks and Orion Oaks invasive species control work for a not -to -exceed project amount of $107,220 as part of the budgeted FY2020 Natural Resources Maintenance Program. Contact: Sarah Cook-Maylen 248-343-1353 2. OCPR Waterford Oaks Administration Building — Soffit & Facia Staining (General Approval) Preparation and staining of the exterior wood facia, soffit and window frames for the Administration Building. Commission Action: Construction approval Budget: Budget amendment (Capital to Operating) $12,000 Approval History: April 2020 Staff recommendation: Staff recommends increasing Eason Painting, Inc. contract #5383 in the amount of $9,985 plus a $2,015 contingency for the exterior soffit and facia staining on the Administration Building, for a total project cost of $12,000. 4 Staff further recommends completion of a 2nd quarter budget amendment to reduce the FY2020 Capital Improvement Program and increase Administration Building Maintenance line item ADD #730198 in the amount of $12,000 with the FY2020 Operating Budget. Contact: Michael J. Donnellon, Jr. 248-343-6290 9 L. Facilitv Use Agreement - Request to Sell Alcohol on Countv Park Property. 1. Oakland Countv Fair Association at Sprinqfield Oaks Countv Park for the Michiqan Antiques Festival Per Oakland County Parks and Recreation Commission Rules, attached please find a request for sale of alcohol on Commission property from the Oakland County Fair Association for the Michigan Antiques Festival October 2-4, 2020. Sale times for the Antique Festival would be Friday and Saturday 11 a.m. — 7 p.m., and 12 — 5 p.m. on Sunday. Contact: Melissa Prowse 248-249-2801 2. Oakland Uncorked/ Clarkston SCAMP at OC Farmer's Market on Auqust 7. 2020 Per Oakland County Parks and Recreation Commission Rules, attached please find a request for sale of alcohol on Commission property from Clarkston SCAMP. For the past several years Clarkston SCAMP has worked with OCPR and the Waterford Chamber of Commerce to sell alcohol for our Oakland Uncorked event at the Oakland County Farmer's Market. This year's Oakland Uncorked is on August 7, 2020. Contact: Melissa Prowse 248-249-2801 9 M. Pendinq Capital Improvement Proiect Report Monthly written project status report on OCPR Pending Capital Improvement Program Projects. Contact: Michael J. Donnellon, Jr. 248-343-6290 9 N. 2020 Rhvthm & Rhvmes Music Festival An initiative of the OCPR Commission has been to heighten programming and special events in the southeast part of the county. A partnership was formed between OCPR, the City of Southfield and the City of Oak Park in 2018. A one -day music festival is being planned for Saturday, July 18, 2020 and five musical acts will perform. The event will host two local acts, two regional acts and one nationally known act. Concert goers will also be able to enjoy some great food from 5 food vendors and enjoy delicious treats from a dessert vendor. As part of the agreement OCPR would contribute $15,000 towards the expenses of the music festival. The direct expenses of the one -day festival are $40,000. The Bicentennial Committee in celebration of our 200t" Birthday is committing $10,000 towards the concert. Some of the major expenses include musical acts, staging, lighting, and marketing. The City of Southfield is contributing $9,500 plus the cost of facility and grounds, emergency services and public work. All agencies are contributing staff, department resources and physical items such as tents, generators, golf carts, etc. The rest of the funds will be covered by sponsorship of the event. Staff Recommendation: Continue supporting the community partnership and approve the funds for the music festival out of the Recreation Programs and Services Department Special Event account in the amount of $15,000. Contact: Brandy Boyd 248-858-0914 REGULAR AGENDA: 10 A. Request for Relief from Fuller Oak Manaqement LLC For Waiver of Rent/Utilities at Addison Oaks & Glen Oaks Request received from Janet Lekas from Fuller Oak Management LLC for waiver of the rent and utilities at Addison Oaks Conference Center and Glen Oaks Conference Center. Contact: Phil Castonia 248-858-0909 5 10 B. Update on Proposed Ballot Language for OCPR 2020 Millape Update from staff on the proposed ballot language for the OCPR 2020 Millage renewal. Contact: Daniel Stencil/Sue Wells 248-858-4944/248-858-4634 10 C-1 Red Oaks Waterpark — Sanitary Pump Station — Rectuest for Proposal Approval Engineering and design to install a sanitary pump station near the existing Children's Water Feature pumphouse for the new replacement water features. Commission Action: Approval Budget: 2020 Capital Improvement Program $28,664 Approval History: RFP Approval 4/1/2020 Staff Recommendation: Staff recommends the Commission approve increasing the annual contract for Nowak & Fraus, Inc (#4866) in the amount of $28,664, for the necessary engineering and design services of a new sanitary pump station and force main. Contact: Michael J. Donnellon, Jr. 248-343-6290 10 C-2 Orion Oaks — LJ Construction Companv Construction License Agreement Construction License Agreement with LJ Construction Company for use of the Orion Oaks County Park gravel storage lot, in return for construction restoration services. Commission Action: Approval Budget: Approval History: April 2020 Staff recommendation: Staff recommends approval of a Temporary Construction License Agreement to LJ Construction Company, Inc. for the use of the Orion Oaks Gravel Storage Lot, during the construction project for the Paint Creek Trailway, pursuant the terms of the agreement. Contact: Michael J. Donnellon, Jr. 248-343-6290 10 C-3 Addison Oaks Conference Center — Electrical Improvements — Construction Approval Remove and replace several electrical components to address code and functionality issues with the existing, originally constructed 1929 facility as follows; Commission Action; Construction approval Budget: FY2020 Capital Improvement Program $150,000 Approval History: Schematic Design/Engineering (Staff Approval) June 2019 FY2020 CIP Budget September 2019 Conceptual Approval December 2019 Staff recommendation: Staff recommends approving a change order to Frank Rewold & Sons, Inc contract #5474 in the amount of $348,883, including Alternates #1, #2 and a 7% contingency, for the construction and installation of the necessary electrical improvements at the Addison Oaks Conference Center for a total project cost including the previously approved engineering as follows; Item Amount Notes Berbiglia & Associates, Inc; Farmington Hills, MI $26,900 Annual contract Frank Rewold and Son; Rochester, MI — Construction 348,883 Annual contract Total $375,783 Contact: Michael J. Donnellon, Jr. 248-343-6290 10 C-4 Springfield Oaks Ellis — Exterior Painting Request for miscellaneous carpentry repair and exterior painting of the historic Ellis Barn located at Springfield Oaks Activity Center and Fairgrounds. 6 Commission Action: Construction Approval Budget: $75,000 Approval History: FY2020 Maintenance Management Plan 9/2019 Staff Recommendation: Staff recommends awarding a contract to Eason Painting, Inc, Clinton Twp., Michigan for the exterior painting of the Springfield Oaks Ellis Barn in the amount of $94,255.88, with a 10% continency amount of $8,500; total project amount as follows: Item JFR Architects, Inc., Sterling Heights, MI Eason Painting, Inc, Clinton Twp., MI 10% Contingency Total Amount Notes $5,000 Annual contract $94,255.88 Annual contract $8,500.00 $107,755.88 The additional $32,755.88 required to complete this project is available in the FY2020 Maintenance Management Plan Budget. Contact: Michael J. Donnellon Jr. 248-343-6290 10 C-5 Independence Oaks Wint Nature Center Network Upgrade Staff, in conjunction with Oakland County Information Technology, is requesting to move forward with a network upgrade project for Independence Oaks — Wint Nature Center. Staff recommendation: Approve and authorize Oakland County Information Technology to contract with Comcast Business Solutions to perform the network connectivity upgrade at Independence Oaks Park — Wint Nature Center in the total amount up to $30,000. Contact: Phil Castonia/Michael J. Donnellon, Jr. 248-858-0909/248-343-6290 10 D. Request for Proposals (RFP) for Sponsorship Sales In December 2019 the Commission directed staff to release a Request for Proposals for sponsorship sales for Oakland County Parks and Recreation. This RFP will ask bidders to submit proposals for how they can work with us to develop sponsorships for OCPR system -wide, however, bidders will also be allowed to bid on just their specific areas of interest. This RFP includes Holly Oaks ORV Park as an asset, given the large amount of corporate interest we have had in the park. Contact: Melissa Prowse 248-249-2801 10 E. Request for Qualifications (RFQ) for Sponsorship Opportunities for Holly Oaks ORV Park In addition to a Request for Proposals (RFP) for Sponsorship Sales, staff are also requesting to open an RFP for sponsorship solicitation at Holly Oaks ORV Park. This RFP would be open for 6 months and would allow OCPR staff to receive and review proposals for sponsorship, on a regular basis, that may otherwise not go through a contracted vendor (due to scale, scope, conflict of interest, etc.). The OCPR Sponsorship Policy indicates that any new sponsorships over $5,000 annually must be received through a Request for Proposal process (or another process approved by Oakland County Purchasing). This RFP will provide a mechanism for working with sponsors outside the scope of a contracted vendor if needed. Contact: Melissa Prowse 248-249-2801 REPORTS: 11 A. Update on COVID -19 Staff will provide a verbal update on the status of policies and procedures at OCPR regarding COVID-19. Contact: Dan Stencil/Sue Wells 248-858-4944/248-858-4634 11 B. Oakland Countv Farmers Market 2019 Report Report from staff on the programs, events and activities at Oakland County Farmers Market in FY 2019. Contact: Jeremy Brown 248-858-5495 7 11 C. Fiscal Sustainabilitv Work Group/Financial Activitv Monthly Comparison The Financial Activity Monthly Comparison report compares the most recently closed fiscal month with the same month of the previous year. Contact: Sue Wells 248-858-4634 11 D. Executive Officer Report Update on current Oakland County Parks and Recreation matters by the Executive Officer. Contact: Dan Stencil 248-858-4944 11 E. Executive Committee Update Update on discussions from the previous month's OCPR Commission Executive Committee meeting. Contact: Dan Stencil 248-858-4944 12. NEW BUSINESS 13. OLD BUSINESS 14. ADJOURN 8 Oakland County Parks and Recreation Commission Regular Meeting March 4, 2020 Chairman McGillivray called the meeting to order at 1:05 p.m. in the Oakland County Parks and Recreation Administration Building Commission Meeting Room. COMMISSION MEMBERS PRESENT: Chairman Gary R. McGillivray, Vice Chairman J. David VanderVeen, Secretary Ebony Bagley, Executive Committee Member Christine Long, Amanda Herzog, Gregory Jamian, Robert Kostin, Andrea LaFontaine, Jim Nash, Nancy Quarles COMMISSION MEMBERS ABSENT WITH NOTICE: None ALSO PRESENT: Parks and Recreation OC Fiscal Services/P & R OC Sheriff Office OC Purchasing Oakland County 4H Fair APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Phil Castonia, Chief — Business Operations Zach Crane, Architectural Engineer III Mike Donnellon, Chief — Park Facilities Maint. & Development Jim Dunleavy, Chief — Park Operations & Maint. — N. District Garrett Ebbeling, Graphic Designer Tom Hughes, Chief — Park Operations & Maint. - S. District Stephanie Mackey, Business Development Representative Melissa Prowse, Supervisor of Planning Brandy Sotke-Boyd, Chief — Recreation Programs and Services Desiree Stanfield, Supervisor — Marketing & Communications Shawn Phelps, Chief of Fiscal Services Jeff Phelps, Fiscal Services Coordinator Jennifer Adcock, Fiscal Services Supervisor II Brenda Reyes-Mezza, Fiscal Services Accountant II Lt. Todd Hill Lt. Sean Jennings Andy Krumwiede, Buyer II LC Scramlin, General Manager Moved by Mrs. Long, supported by Mr. Kostin to approve the agenda with the following changes: Remove Item 8 B-1 - mParks Awards: Robert Lissner, Jr., The Park Resource Leadership Award Remove Item 10 M - Approval of Partnership Agreement with Southfield, Oak Park and Oakland County Parks and Recreation for the 2020 Rhythm and Rhymes Music Festival AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (9) NAYS: (0) Motion passed on a unanimous voice vote. 9 OCPR Commission Meeting March 5, 2020 Page 2 APPROVAL OF MINUTES: Moved by VanderVeen, supported by Mr. Nash to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of February 5, 2020, as submitted. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, VanderVeen (9) NAYS: (0) Motion passed on a unanimous voice vote. PUBLIC COMMENTS: Oakland County Fair Board General Manager LC Scramlin informed the Commission that Steve Masters Executive Director of the Michigan State Fair passed unexpectedly on Monday, March 2, 2020. He also thanked former Commission members Gerald A. Fisher and Ronald Fowkes for all their hard work, dedication and assistance while working on the OCPR Board, and also while working with the Oakland County Fair Board. RECOGNITIONS/INTRODUCTIONS: 2019 OCPR Commission Member Gerald A. Fisher Chairman McGillivray presented a plaque to former OCPR Commission Member and Chairman Gerald A. Fisher in recognition of his many years of dedicated service to Oakland County Parks and Recreation. Mr. Fisher served on the Commission for 11 years, 10 as Chairman of the Commission. 2019 OCPR Commission Member Ronald Fowkes Chairman McGillivray presented a plaque to former OCPR Commission Member Ronald Fowkes in recognition of his dedicated service to Oakland County Parks and Recreation. Mr. Fowkes served on the Commission for five years as the representative from the Road Commission for Oakland County. OCSO/OCPR Lt. Todd Hill Chairman McGillivray and Executive Officer Stencil presented OCSO Parks Unit Lieutenant Todd Hill with a plaque in recognition of his service to Oakland County Parks and Recreation. Lt. Hill was recently transferred to another unit in the Oakland County Sheriff's Office and Lt. Sean Jennings was recently promoted to the Command Position for OCSO Parks Unit. OCPR/Fiscal Services Supervisor II: Jennifer Adcock Chief of Fiscal Services Shawn Phelps introduced Jennifer Adcock who was recently hired as the OCPR/Fiscal Services Supervisor II. The commission welcomed Ms. Adcock and wished her well in her new position. PRESENTATIONS: Vibe Credit Union Executive Officer Daniel Stencil presented Stephanie Leahy of Vibe Credit Union a plaque in appreciation of its continued generous support of 2019 Oakland County Parks and Recreation programs and events. A few of the events Vibe Credit Union sponsored included the Great Marshmallow Drop, Spring Flower Dayatthe Oakland County Farmers Market and the Butterfly Parade at the Red Oaks Nature Center. mParks Awards: Garrett Ebbelinq — mParks Graphic Design Award The Commission and Executive Officer Daniel Stencil recognized and congratulated OCPR Graphic Designer Garrett Ebbeling for receiving the 2020 mParks Award for Graphic Design. This category evaluated a marketing 10 OCPR Commission Meeting March 5, 2020 Page 3 piece's creativity, graphic design and overall messaging effectiveness. Garrett Ebbeling received the award for designing the Addison Oaks County Park Trail System Wayfinding Signage System. Jamie Weasel — mParks Golden Wrench Award The Commission and Executive Officer Daniel Stencil recognized and congratulated Park Supervisor Jamie Weasel and the Independence/Orion Oaks Park staff for receiving the 2020 mParks Golden Wrench Award. This award is a way for organizations around the state of Michigan to recognize their resourceful staff members. OCPR staff received the mParks Golden Wrench Award for engineering a Gas -Powered Dock Cleaning Tool for Orion Oaks Park. COMMUNICATIONS: Capital Improvement Expense Summary Fiscal Services Coordinator Jeff Phelps presented the Capital Improvement Expense Summary. This report lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment. Mr. Phelps advised there were no items on the agenda which would require the use of additional Unrestricted Net Position funds. Moved by Mr. Kostin, supported by Ms. Bagley to receive and file the Capital Improvement Expense Summary report. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. CONSENT AGENDA: Moved by Mr. Jamian, supported by Mrs. Long to approve Items 10 A through 10 L, and Items 10 N through 10 P under, Consent Agenda, as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 01/31/20 (FM 04 FY 20) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 01/31/20 (FM 04 FY 20) C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 01/31/20 (FM 04 FY 20) D. Monthly Capital Equipment Report for Month Ending 01/31/20 (FM 04 FY 20) E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 01/31/20 (FM 04 FY 20) F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 01/31/20 (FM 04 FY 20) G. CIP Approval Schedule Update H. Maintenance Management Plan Budget I. Monthly Purchasing Reports for Month Ending 12/31/19 (FM 03 FY 20) J. Monthly Food & Beverage Vendor Sales Reports 12/31/19 (FM 03 FY 20) 1. Katherine's 2. Lafayette Market 3. Fuller Oak Management K. CIP/Maintenance Project Approvals: 1. Addison Oaks Disc Golf 2. FY 2020 Pavement Maintenance Program (General Approval) 3. Holly Oaks ORV Park (General Approval) -Construction of Shotcrete Off -Road Vehicle Feature (Mt. Magna) 11 OCPR Commission Meeting March 5, 2020 Page 4 4. Holly Oaks ORV Park (General Approval) - Parking Lot Asphalt Millings 5. Holly Oaks ORV Park (General Approval) - Boundary Fencing L. Pending Capital Improvement Project Report M. Approval of Partnership Agreement with Southfield, Oak Park and Oakland County Parks and Recreation for the 2020 Rhythm and Rhymes Music Festival N. FY 2020 1 st Quarter Contributions Report O. FY 2020 Fiscal Services 1 st Quarter Financial Forecast and Budget Amendments P. Proposed National Volunteer Week - Approval of Free Park Admission for Volunteers April 18-26, 2020 AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. REGULAR AGENDA: Service Animal Overview and Complaint Settlement Aqreement Moved by Mr. Kostin, supported by Mr. Nash to approve the settlement agreement with the Michigan Department of Civil Rights (#496842) regarding service animals at Oakland County Parks, and direct the Chairperson to execute the agreement on behalf of the Oakland County Parks and Recreation Commission. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. Update on Proposed Ballot Lanquaqe for OCPR 2020 Millaae Chairman McGillivray and Executive Officer Stencil provided an update on the status of the proposed ballot language for the Oakland County Parks and Recreation 2020 millage proposal. They informed the Commission the revenues from property taxes which are generated from the millage on Oakland County annual tax bills is the largest source of revenues for Parks and Recreation; the millage rate in 1966 when Oakland County Parks and Recreation was created; the impact of the reduction in the millage due to the Headlee Rollback; the additional acreage and facilities that have been acquired since 1966; and possible options on how to proceed with making a recommendation on the proposed 2020 ballot language for the proposed millage renewal. The Commission requested this item be placed on the agenda for the April 1, 2020 OCPR Commission meeting to provide an opportunity for further discussion on the proposed millage renewal. FY2020 Independence Oaks Capital Equipment Purchase - Toro MDX Utility Vehicle Moved by Mrs. Long, supported by Ms. Quarles to approve the purchase of one (1) Toro MDX Utility Vehicle for Independence Oaks from Spartan Distributors of Auburn Hills, Michigan in the total amount of $18,596.84 utilizing budgeted funds in the FY 2020 Capital Equipment Budget. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. 12 OCPR Commission Meeting March 5, 2020 Page 5 CIP/Maintenance Proiect Approvals: Waterford Oaks - Greenhouse Deconstruction and Restoration Drawinqs Moved by Mr. Kostin, supported by Ms. Quarles to approve staff releasing the drawings and specifications to procure qualified bids/proposals through Oakland County Purchasing, for the deconstruction and site restoration of the Waterford Oaks Greenhouse Structures. Upon completing the review and evaluation of bids/proposal, staff anticipates Commission approval to award a contract in May/June 2020. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. Independence Oaks Boathouse Deck Replacement (Construction Approval) Moved by Mr. VanderVeen, supported by Ms. LaFontaine to proceed with the Independence Oaks Boathouse Deck replacement project by park staff for a not to exceed project amount of $36,044.88 as identified below: Item Description Deck System — Burt Forest Products (Annual Contract) Deck System Helical Piers — Anchor Tech Foundation Systems Inc. (Annual Contract) Concrete Extension/Repair Work (Annual Contract) Sub -Total: Permits Structural Testing Allowance Material Allowance Construction Contingency 20% Total Recommended Project Cost: Budget Amount $9,165.90 $7,903.98 $6,300.00 $23,369.88 $500.00 $2,500.00 $5,000.00 $4,675.00 $36,044.88 AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. Hollv Oaks ORV Sponsorship/Donation Aqreements - Unlimited OffRoad Donation Aqreement Moved by Mrs. Long, supported by Ms. Bagley to approve the donation agreement with Unlimited Offroad Center of Fenton, MI for the donation of 12 picnic tables for the Holly Oaks ORV Park. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. REPORTS: Fiscal Sustainabilitv Work Group Manager of Parks and Recreation Operations Sue Wells provided an update on the Fiscal Sustainability Work Group which included a summary of current revenues and expenses - most of which are contingent upon the weather; comparison of the financial activity from 2019 verses 2020; current status of food and beverage vendor contracts at 13 OCPR Commission Meeting March 5, 2020 Page 6 OCPR facilities; full-time positions not currently filled; and the impact of the proposed OCPR millage renewal that is up for consideration in 2020. Ms. Wells advised the next meeting of the workgroup will be on April 22, 2020 immediately following the Commission meeting. Moved by Mr. VanderVeen supported to Mr. Jamian to receive and file the Fiscal Sustainability Workgroup update report. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a unanimous voice vote. OCPR Commission 2020 Meetinq Off -Site Location Report Moved by Ms. Quarles, supported by Ms. Herzog to approve the 2020 Offsite Meeting Locations list for Oakland County Parks and Recreation Commission meetings as submitted: 2020 Oakland County Parks and Recreation Commission Commission Meeting Schedule and Location Note: All meetings are scheduled for Wednesdays at 1:00 unless noted. Date Meeting Location January 8, 2020 OCPR Administration Office February 5, 2020 OCPR Administration Office March 4, 2020 OCPR Administration Office April 1, 2020 OCPR Administration Office and * FY 2021-2023 Budget Study Session I * 12:00 Noon 1:00 P.M. Regular OCPR Commission meeting to follow April 22, 2020 OCPR Administration Office - * FY 2021-2023 Budget Study Session II * 12:00 Noon 1:00 P.M. Special OCPR Commission meeting to follow. May 6, 2020 OCPR Administration Office June 3, 2020 Catalpa Oaks - Oaldand County South Health Office: Soccer Field Ribbon Cutting Ceremony - OCPR Commissioner Group Photo - (Business Attire) July 1, 2020 OCPR Administration Office August 5, 2020 Groveland Oaks - Mt. Holly Ski Lodge - OCPR Commissioner Group Photo - Holly Oaks ORV Park - (OCPR Uniform) September 2, 2020 OCPR Administration Office October 7, 2020 Red Oaks Nature Center - 30300 Hales St., Madison Heights 48071 November 4, 2020 OCPR Administration Office December 2, 2020 OCPR Administration Office AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a unanimous voice vote. 14 OCPR Commission Meeting March 5, 2020 Page 7 Executive Officer Report In addition to the Executive Officer's Report filed in the agenda packet, Executive Officer Daniel Stencil provided an update on the following items: • Next OCPR Commission meeting is Wednesday, April 1, 2020 • Special OCPR Commission meeting on Wednesday, April 22, 2020 to discuss the proposed language forthe OCPR millage renewal. • The first OCPR FY 2021-2023 Budget Study Session is scheduled at 12:00 pm on Wednesday, April 1, 2020 immediately before the OCPR Commission meeting. • The second OCPR FY 2021-2023 Budget Study Session is scheduled at 12:00 pm on Wednesday, April 22, 2020 immediately before the Special OCPR Commission meeting. • Staff plans to open Waterford Oaks Waterpark for the 2020 season on Friday, June 5 and close on Monday, September 7. Hours will be adjusted in June to accommodate school groups and regular hours will begin mid -June. • The public opening for Holly Oaks ORV Park has been set for Friday, July 24, 2020; staff is planning a ribbon cutting ceremony with the Michigan Department of Natural Resources for Thursday, July23, 2020, most likely in the late afternoon. Staff will continue to share information with the Commission as more details on the ribbon cutting and grand opening are identified. • Update on Proposed public hearing for the land conversion on the mitigation on the land for the Bailey House adjacent to Independence Oaks County Park • Report on Oak 200 — Oakland County's 2001h Anniversary and automobile decals on OCPR vehicles • Update on February 13, 2020 all staff OCPR Annual Meeting held at White Lake Oaks • Relocation of RPS offices from the Oakland County South Health Offices to Red Oaks Nature Center and Waterford Oaks Activity Center • Tour of Oakland County Parks for OCPR Commission members • Proposed 2-Year Pilot Boat Washing Stations for 10 public boat launches in Oakland County • OCPR Commissioner Andrea Bagley nominated for the Oakland County Executive's Elite 40 Under 40 Class • The Great Marshmallow Drop is scheduled for April 10, 2020 at 9:30 a.m. at Worden Park in Royal Oak Executive Committee Update Chairman McGillivray advised the discussion at the last OCPR Executive Committee meeting focused mostly on the proposed millage renewal, and the recommendations for the proposed language for the ballot in 2020. OLD BUSINESS: There was no old business to report. NEW BUSINESS: Policv on Emerqencv Landinqs in Oakland Countv Parks Vice Chairman VanderVeen requested until the next time amendments are made to the OCPR Rules and Regulations, the OCPR Commission adopt a policy that would take effect immediately regarding the section on Unmanned Aircrafts, Hot Air Balloons, Airplanes and Parachutes. He recommended the Commission change Section 29, Paragraph 1 to add: ".... or except as may be necessary in the event of an emergencv landing." Moved by Mr. VanderVeen, supported by Mr. Kostin to adopt a policy in conjunction with the OCPR Rules and Regulations regarding Unmanned Aircrafts, Hot Air Balloons, Airplanes and Parachutes, that OCPR staff follow these revisions to the OCPR Rules and Regulations until the next time amendments are made: 15 OCPR Commission Meeting March 5, 2020 Page 8 Section 29. UNMANNED AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES, AND PARACHUTES 1. No person shall make any ascent in any hot air balloon, airplane or ultra -light, or any descent in or from any hot air balloon, airplane or parachute on any Commission property unless authorized in writing by the Commission, or except as may be necessary in the event of an emerpencv landing. 2. Any person operating an unmanned, remote control aircraft shall do so in accordance with all federal and state, laws and regulations. AYES: Bagley, Herzog, Jamian, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a unanimous voice vote. ADJOURNMENT: Meeting adjourned at 2:40 p.m. Ebony Bagley, Secretary Vicky Valko, Recording Secretary 16 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Jeff Phelps, OCPR Fiscal Services Coordinator Submitted: April 1, 2020 AGENDA ITEM NO. 7 ADMINISTRATION Subject: Proposed FY 2021-2023 OCPR Budget Proposed FY 2021-2025 Capital Improvement Projects/Maintenance Management Plan Budget Proposed FY 2021 Capital Equipment Budget INTRODUCTION AND HISTORY As an alternate to rescheduling the 2020 OCPRC Budget Study Sessions, the Chairman has approved the incorporation of those sessions into the agenda of the regular OCPR Commission meeting of Wednesday, April 22, 2020. The budget document is included as a separate booklet with this agenda packet and is for your review for the Proposed FY 2021-2023 OCPR Commission Budget. The booklet includes the Proposed FY 2021-2023 OCPR Budget, the Proposed FY 2021-2025 Capital Improvement Projects/Maintenance Management Plan Budget, and the Proposed FY 2021 Capital Equipment Budget. Staff and I encourage the Commission's review and participation. If you have any questions, please do not hesitate to contact staff prior to the meeting. After the Commission has had the opportunity to review the OCPR Proposed FY 2021-2023 Budget staff will be requesting the Commission to conceptually approve the OCPR Proposed FY 2021-2023 Proposed Budget at its June 3, 2020 meeting. Once it is conceptually approved it will then be forwarded to the Oakland County Clerk before the July 1st submittal deadline, and then to the Oakland County Board of Commissioners for their review. If the OCPR Commission wishes to make any modifications to this document at a later time, revisions may still be made as long as they are before the OC Board of Commissioners approval in September. Final approval for the OCPR FY 2021-2023 Proposed Budget will be on the OCPR Commission agenda for September 2, 2020, and final OC Board of Commissioners approval will be at their meeting on September 23, 2020. Enclosed is a listing of the items that will be reviewed at the April 22, 2020 meeting for the Proposed FY 2021-2023 OCPR Budget. 17 Agenda Item 7 Oakland County Parks and Recreation Commission Meeting FY 2021-2023 Proposed Budget Page # Proposed FY 2021-2023 Budget: Action Required Presenter/Phone # A. Review Proposed FY 2021-2023 OCPR Budget Process/Schedule Information D. Stencil/J. Phelps 858.5319/S. Wells 858.4634 B. Review Budget Account Sub Groupings & Budget Line Item 283-298 Classifications and Definitions Information J. Phelps/D. Stencil 27 C. Review Budget Projections FY 2021-2023 (with assumptions) Information J. Phelps/D. Stencil/S. Wells 260-281 D. Proposed FY 2021 Capital Equipment Information T. Hughes 343.1011/J. Dunleavy 343.6224 E. Proposed FY 2021-2025 Capital Improvement Program & 178-259 Information M. Donnellon 343.6290/D. Stencil/S. Wells Maintenance Management Plans F. Proposed FY 2021 Staffing Positions & Proposed FY 2021 Staff 31-39 Information S. Wells/D. Stencil Organizational Chart G. Proposed FY 2021 Individual Operating Budget Centers 1. Administration 40-44 a. Administrative Services Information D. Stencil/S. Wells/J. Phelps/P. Castonia 858.0909 45-47 b. Marketing & Communications Information D. Stanfield 705.4108/D. Stencil 2. Compliance Office, Parks Partnership and Fiscal Services 48-49 a. Compliance Office - Auditing Division Information J. Phelps/D. Stencil/S. Wells 50-51 b. Parks Partnership Information D. Stencil/S. Wells/J. Phelps/P. Castonia 858.0909 52-53 c. Fiscal Services Administration Information J. Phelps/D. Stencil/S. Wells 54-55 d. Fiscal Services Parks and Recreation Information J. Phelps/D. Stencil/S. Wells 3. Golf 56-60 a. Glen Oaks Information S. Wells/T. Hughes 343.1011/J. Dunleavy 343.6224 61-65 b. Lyon Oaks Information it toIt 66-70 c. Red Oaks Information it toIt 71-75 d. Springfield Oaks Information it toIt 76-80 e. White Lake Oaks Information It toit 4. Conference Centers/Restaurant Services/Concessions S. Wells/T. Hughes/J. Dunleavy 81-83 a. Addison Oaks Conference Center Information it to" 84-86 b. Glen Oaks Conference Center Information itto" 87-89 c. Groveland Oaks Concessions Information itto" 90-92 d. Lyon Oaks Conference Center Information itto" 93-95 e. Lyon Oaks Restaurant Services Information to" 96-98 £ Red Oaks Waterpark Concessions Information to" 99-101 g. Springfield Oaks Restaurant Services Information " to " 102-104 h. Waterford Oaks Waterpark Concessions Information " to " 105-107 i. White Lake Oaks Conference Center Information itto" 108-110 j. White Lake Oaks Restaurant Services Information itto" 18 Agenda Item 7 Oakland County Parks and Recreation Commission Meeting FY 2021-2023 Proposed Budget Page # Proposed FY 2021-2023 Budget: 5. Parks 111-114 a. Addison Oaks 115-118 b. Groveland Oaks 119-121 c. Holly Oaks ORV Park 122-124 d. Highland Oaks 125-128 e. Independence Oaks 129-131 f. Lyon Oaks 132-134 g. Orion Oaks 135-137 h. Red Oaks Dog Park 138-140 i. Red Oaks 141-143 j. Rose Oaks 144-147 k. Springfield Oaks 148-151 1. Waterford Oaks 6. Recreation: 152-155 a. Recreation Programs & Services 156-158 b. Catalpa Oaks 159-162 c. Red Oaks Waterpark 163-165 d. Waterford Oaks BMX 166-169 e. Waterford Oaks Waterpark 170-172 f. Waterford Oaks Farmers Market 7. Facilities Maintenance 173-176 a. Facilities Maint & Natural Resources Management H. Further Discussion / Questions I. Next Steps Action Required Presenter/Phone # S. Wells/T. Hughes/J. Dunleavy Information it itit Information it itit Information it itit Information it itit Information it itit Information ititof Information it it to Information it it to Information it it to Information it it to Information it it to Information it it to Information Information S. Wells/B. Sotke-Boyd 858.0914 Information S. Wells/T. Hughes Information " it Information S. Wells/J. Dunleavy Information it Information it Information M. Donnellon/S. Wells/D. Stencil Information S. Cook-Maylen/M. Donnellon/S. Wells/D. Stencil Information D. Stencil Information D. Stencil 19 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 8 ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: March 23, 2020 Subject: COMMUNICATION ITEM — Capital Improvement Expense and Planned Use of Balance Summary INTRODUCTION There is one item on today's agenda requiring funding from Unrestricted Net Position; an amendment to move $12,000 from unrestricted net position to the operating budget for painting of the administration building soffits. The Net Position — Unrestricted balances are shown below. Parks and Recreation Commission Illustrative Net Position - Unrestricted Account Balances Unrestricted Net Illustrative Net Position - Unrestricted Position Operating Reserve $ 5,750,000 FY2020 Capital Equipment $ 391,000 FY2020 Revised Planned Use of Balance $ 3,331,934 Total Active Cl P Projects - Budget $ 3,453,355 Undesignated: $ 755,061 Less: April Agenda - ADM soffit painting operating amendment $ (12,000) Revised Undesignated $ 743,061 Proiects Closed in FY2020 Actual 100000002634 RWP Public Address System Repl $ 53,074.00 100000002635 SAC Public Address System Repl 59,903.74 100000002822 IND Lakeshore Boardwalk Rpl 8,486.00 100000002823 ORN Dragon Loop Trail 18,318.27 100000001962 GLC Parking Lot l mp 417,009.94 100000001971 GLG Pa rki ng Lot Imp 417,107.29 100000002834 RDP Exhibit Remodeling 48,707.25 100000002541 GRV Cottage Island Yurt I 42,936.14 100000002676 GRV Cottage Island Yurt II 66,809.49 100000002855 GRVA& B Utility Improvements 1,550,268.99 100000003078 SPG#10 Culvert Replacement 22,600.00 100000003075 ORN Restroom Heat Upgrade 6,237.50 100000003077 IND Carpt Shop HVAC Rpl 7,900.00 $ 2,719,359 ,$ 973,899 Total Net Position - Unrestricted as of December 31, 2019 $ 17,362,608 Prepared by Fiscal Services Division 3/26/2020 Planned Use of Balance activity is shown on the following page. 20 Page 2 Action Adopted Budget Parks and Recreation Commission FY2020 Planned Use of Balance Account Activity Account #50800-5060666-160666-665882 Planned Use of Balance Posted Budget Amendments: MR19379 BOC OCEUColBargainAgmnt MR19334BOC OCEU 2% $15 MinWage Approved amendments vet to be posted in Peoolesoft: ADD Lakeview PaviIIion Roof- November 2019 agenda Normandy Oaks re -appropriation Amendments to be approved at the April meeting: April Agenda - ADM soffit painting operating amendment Planned Use of Balance - Revised Balance Prepared by Fiscal Services Division 3/23/20 FY2020 Amendments Balance $ 2,864,552 $ 161,548 $ 44,104 $ 205,652 $ 4,800 $ 244,930 $ 249,730 12,000 $ 3,331,934 21 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 FISCAL SERVICES - P&R ACCOUNTING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Brenda Reyes-Mezza, Fiscal Services Accountant II Jeffrey Phelps, Fiscal Services Coordinator Submitted: March 23, 2020 Subject: OCPR Monthly Financial Reports (February 2020, FY2020) 9. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER February, 2020 (FM 5, FY 2020) 9 B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER February, 2020 (FM 5, FY 2020) 9. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM February, 2020 (FM 5, FY 2020) 9. D. CAPITAL EQUIPMENT REPORT February, 2020 (FM 5, FY 2020) 9. E. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT February, 2020 (FM 5, FY 2020) 9. F. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION February, 2020 (FM 5, FY 2020) 22 Consent Agenda Item 9 A OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 5 FY 2020 FOR MONTH ENDING 02/29/2020 2020 YEAR TO (OVER) %OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 13,710,777.00 11,439,672.71 2,271,104.29 83.4% Capital Contributions 0.00 1,114.41 (1,114.41) #DIV/0! Other 574,125.00 378,314.99 195,810.01 65.9% GLEN OAKS GOLF COURSE 836,700.00 40,018.92 796,681.08 4.8% LYON OAKS GOLF COURSE 1,209,000.00 73,184.24 1,135,815.76 6.1 % RED OAKS GOLF COURSE 367,500.00 18,095.09 349,404.91 4.9% SPRINGFIELD OAKS GOLF COURSE 759,461.00 60,498.62 698,962.38 8.0 % WHITE LAKE OAKS GOLF COURSE 754,400.00 30,705.13 723,694.87 4.1% ADDISON OAKS CONFERENCE CENTER 152,000.00 15,650.18 136,349.82 10.3% GLEN OAKS CONFERENCE CENTER 128,145.00 14,013.54 114,131.46 10.9% GROVELAND OAKS CONCESSIONS 68,500.00 4,032.50 64,467.50 5.9 % LYON OAKS CONFERENCE CENTER 25,000.00 12,026.05 12,973.95 48.1 % LYON OAKS RESTAURANT SVS 196,000.00 10,244.04 185,755.96 5.2 % RED OAKS WATERPARK CONCESSIONS 201,015.00 725.00 200,290.00 0.4% SPRINGFIELD OAKS RESTAURANT SV 160,000.00 5,431.74 154,568.26 3.4% WATERFORD OAKS WATERPARK CONCESSIONS 138,000.00 299.00 137,701.00 0.2% WHITE LAKE OAKS CONFERENCE CENTER 70,000.00 2,447.67 67,552.33 3.5% WHITE LAKE OAKS RESTAURANT SVS 140,500.00 4,523.59 135,976.41 3.2% OAKLAND COUNTY MARKET 190,250.00 39,113.95 151,136.05 20.6 % ADDISON OAKS PARK 782,541.00 154,636.45 627,904.55 19.8% GROVELAND OAKS PARK 1,140,600.00 143,034.06 997,565.94 12.5% HIGHLAND OAKS PARK 12,250.00 3,712.77 8,537.23 30.3% INDEPENDENCE OAKS PARK 322,346.00 56,564.68 265,781.32 17.5% LYON OAKS PARK 165,000.00 27,562.00 137,438.00 16.7% ORION OAKS PARK 141,500.00 40,715.00 100,785.00 28.8% RED OAKS DOG PARK 48,000.00 20,320.00 27,680.00 42.3% RED OAKS PARK 37,300.00 6,700.17 30,599.83 18.0% ROSE OAKS PARK 6,000.00 22.24 5,977.76 0.4% SPRINGFIELD OAKS PARK 232,000.00 103,730.29 128,269.71 44.7% WATERFORD OAKS PARK 141,091.00 62,143.62 78,947.38 44.0% HOLLY OAKS ORV PARK 528,625.00 70,000.00 458,625.00 13.2% RECREATION PROGRAMS & SERVICES 369,500.00 79,038.89 290,461.11 21.4% CATALPA OAKS PARK 27,250.00 3,855.34 23,394.66 14.1% RED OAKS WATERPARK 1,319,550.00 10,203.56 1,309,346.44 0.8% WATERFORD OAKS BMX 17,300.00 1,804.34 15,495.66 10.4% WATERFORD OAKS WATERPARK 403,600.00 492.03 403,107.97 0.1% TOTAL REVENUE 25,375,826.00 12,934,646.81 12,441,179.19 51.0% EXPENSE ADMINISTRATIVE SERVICES 6,696,325.00 2,204,693.90 4,491,631.10 32.9% PARKS PARTNERSHIP 276,320.00 0.00 276,320.00 0.0% AUDITING 40,026.00 17,182.63 22,843.37 42.9% FISCAL SERVICES ADMINISTRATION 146,846.00 59,254.52 87,591.48 40.4% FISCAL SERVICES PARKS & REC 399,480.00 148,155.34 251,324.66 37.1% GLEN OAKS GOLF COURSE 760,105.00 278,783.87 481,321.13 36.7% LYON OAKS GOLF COURSE 1,278,377.00 461,187.13 817,189.87 36.1% RED OAKS GOLF COURSE 653,512.00 196,124.29 457,387.71 30.0% SPRINGFIELD OAKS GOLF COURSE 705,517.00 297,965.28 407,551.72 42.2% WHITE LAKE OAKS GOLF COURSE 744,910.00 218,707.52 526,202.48 29.4% ADDISON OAKS CONFERENCE CENTER 244,823.00 101,757.77 143,065.23 41.6% GLEN OAKS CONFERENCE CENTER 244,950.00 91,572.16 153,377.84 37.4% GROVELAND OAKS CONCESSIONS 85,906.00 7,883.92 78,022.08 9.2% LYON OAKS CONFERENCE CENTER 177,514.00 106,238.53 71,275.47 59.8% LYON OAKS RESTAURANT SVS 291,590.00 27,524.47 264,065.53 9.4% RED OAKS WATERPARK CONCESSIONS 269,224.00 27,750.01 241,473.99 10.3% SPRINGFIELD OAKS RESTAURANT SV 221,196.00 41,794.44 179,401.56 18.9% WATERFORD OAKS WATERPARK CONCESSIONS 116,714.00 2,952.80 113,761.20 2.5% WHITE LAKE OAKS CONFERENCE CENTER 183,691.00 69,227.85 114,463.15 37.7% WHITE LAKE OAKS RESTAURANT SVS 265,320.00 21,834.60 243,485.40 8.2% OAKLAND COUNTY MARKET 192,291.00 80,729.82 111,561.18 42.0% ADDISON OAKS PARK 1,582,268.00 503,093.22 1,079,174.78 31.8% GROVELAND OAKS PARK 1,531,176.00 351,772.17 1,179,403.83 23.0% HIGHLAND OAKS PARK 71,850.00 23,256.88 48,593.12 32.4% INDEPENDENCE OAKS PARK 1,098,306.00 375,862.67 722,443.33 34.2% LYON OAKS PARK 299,451.00 109,968.32 189,482.68 36.7% ORION OAKS PARK 181,270.00 48,333.37 132,936.63 26.7% RED OAKS DOG PARK 138,466.00 57,249.24 81,216.76 41.3% RED OAKS PARK 164,722.00 68,911.03 95,810.97 41.8% ROSE OAKS PARK 72,300.00 22,501.80 49,798.20 31.1% SPRINGFIELD OAKS PARK 552,144.00 230,621.86 321,522.14 41.8% WATERFORD OAKS PARK 734,109.00 281,440.85 452,668.15 38.3% HOLLY OAKS ORV PARK 739,431.00 61,752.40 677,678.60 8.4% RECREATION PROGRAMS & SERVICES 1,795,786.00 604,596.02 1,191,189.98 33.7% CATALPA OAKS PARK 181,624.00 60,380.49 121,243.51 33.2% RED OAKS WATERPARK 1,559,273.00 299,825.73 1,259,447.27 19.2% WATERFORD OAKS BMX 52,569.00 5,603.04 46,965.96 10.7% WATERFORD OAKS WATERPARK 703,220.00 78,344.02 624,875.98 11.1% FACILITIES & MAINTENANCE 2,993,428.00 633,215.25 2,360,212.75 21.2% INTERNAL FUND CHARGES * 0.00 0.00 0.00 N/A TOTAL EXPENSE 28,446,030.00 8,278,049.21 20,167,980.79 29.1% REVENUE OVER/(UNDER) EXPENSE (3,070,204.00) 4,656,597.60 * Internal Fund YTD Expense: Internal Service and other funds payments in transit 23 Consent Agenda Item 9 B OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 5 FY 2020 FOR MONTH ENDING 02/29/2020 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION- W/O DEPRECIATION' ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 11,817,987.70 2,204,693.90 9,613,293.80 2,195,947.05 9,622,040.65 PARKS PARTNERSHIP 0.00 0.00 0.00 0.00 0.00 AUDITING 0.00 17,182.63 (17,182.63) 17,182.63 (17,182.63) FISCAL SERVICES ADMINISTRATION 0.00 59,254.52 (59,254.52) 59,254.52 (59,254.52) FISCAL SERVICES PARKS & REC 0.00 148,155.34 (148,155.34) 148,155.34 (148,155.34) ADMINISTRATIVE SERVICES SUB -TOTAL 11,817,987.70 2,429,286.39 9,388,701.31 2,420,539.54 9,397,448.16 GOLF: GLEN OAKS GOLF COURSE 40,018.92 278,783.87 (238,764.95) 217,780.28 (177,761.36) LYON OAKS GOLF COURSE 73,184.24 461,187.13 (388,002.89) 310,036.92 (236,852.68) RED OAKS GOLF COURSE 18,095.09 196,124.29 (178,029.20) 132,893.27 (114,798.18) SPRINGFIELD OAKS GOLF COURSE 60,498.62 297,965.28 (237,466.66) 258,969.64 (198,471.02) WHITE LAKE OAKS GOLF COURSE 30,705.13 218,707.52 (188,002.39) 176,347.71 (145,642.58) GOLF SUB -TOTAL 222,502.00 1,452,768.09 (1,230,266.09) 1,096,027.82 (873,525.82) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 15,650.18 101,757.77 (86,107.59) 63,369.37 (47,719.19) GLEN OAKS CONFERENCE CENTER 14,013.54 91,572.16 (77,558.62) 48,349.62 (34,336.08) GROVELAND OAKS CONCESSIONS 4,032.50 7,883.92 (3,851.42) 6,080.97 (2,048.47) LYON OAKS CONFERENCE CENTER 12,026.05 106,238.53 (94,212.48) 69,917.88 (57,891.83) LYON OAKS RESTAURANT SVC 10,244.04 27,524.47 (17,280.43) 27,242.72 (16,998.68) RED OAKS WATERPARK CONCESSIONS 725.00 27,750.01 (27,025.01) 26,254.21 (25,529.21) SPRINGFIELD OAKS RESTAURANT SV 5,431.74 41,794.44 (36,362.70) 34,191.94 (28,760.20) WATERFORD OAKS WATERPARK CONCESSIONS 299.00 2,952.80 (2,653.80) 1,472.95 (1,173.95) WHITE LAKE OAKS CONFERENCE CENTER 2,447.67 69,227.85 (66,780.18) 34,572.30 (32,124.63) WHITE LAKE OAKS RESTAURANT SVC 4,523.59 21,834.60 (17,311.01) 21,042.10 (16,518.51) FOOD SERVICES SUB -TOTAL 69,393.31 498,536.55 (429,143.24) 332,494.06 (263,100.75) COUNTY MARKET: OAKLAND COUNTY MARKET 39,113.95 80,729.82 (41,615.87) 79,236.37 (40,122.42) COUNTY MARKET SUB -TOTAL 39,113.95 80,729.82 (41,615.87) 79,236.37 (40,122.42) PARKS: ADDISON OAKS PARK 154,636.45 503,093.22 (348,456.77) 368,713.33 (214,076.88) GROVELAND OAKS PARK 143,034.06 351,772.17 (208,738.11) 229,535.75 (86,501.69) HIGHLAND OAKS PARK 3,712.77 23,256.88 (19,544.11) 7,630.63 (3,917.86) INDEPENDENCE OAKS PARK 56,564.68 375,862.67 (319,297.99) 281,749.13 (225,184.45) LYON OAKS PARK 27,562.00 109,968.32 (82,406.32) 81,256.12 (53,694.12) ORION OAKS PARK 40,715.00 48,333.37 (7,618.37) 35,456.17 5,258.83 RED OAKS DOG PARK 20,320.00 57,249.24 (36,929.24) 45,816.34 (25,496.34) RED OAKS PARK 6,700.17 68,911.03 (62,210.86) 65,746.63 (59,046.46) ROSE OAKS PARK 22.24 22,501.80 (22,479.56) 7,811.40 (7,789.16) SPRINGFIELD OAKS PARK 103,730.29 230,621.86 (126,891.57) 149,015.71 (45,285.42) WATERFORD OAKS PARK 62,143.62 281,440.85 (219,297.23) 218,232.28 (156,088.66) HOLLY OAKS ORV PARK 70,000.00 61,752.40 8,247.60 61,752.40 8,247.60 PARKS SUB -TOTAL 689,141.28 2,134,763.81 (1,445,622.53) 1,552,715.89 (863,574.61) RECREATION: RECREATION PROGRAMS & SERVICES 79,038.89 604,596.02 (525,557.13) 583,283.51 (504,244.62) CATALPA OAKS PARK 3,855.34 60,380.49 (56,525.15) 34,526.24 (30,670.90) RED OAKS WATERPARK 10,203.56 299,825.73 (289,622.17) 178,635.33 (168,431.77) WATERFORD OAKS BMX 1,804.34 5,603.04 (3,798.70) 4,817.74 (3,013.40) WATERFORD OAKS WATERPARK 492.03 78,344.02 (77,851.99) 53,490.82 (52,998.79) RECREATION SUB -TOTAL 95,394.16 1,048,749.30 (953,355.14) 854,753.64 (759,359.48) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 633,215.25 (633,215.25) 609,212.80 (609,212.80) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 633,215.25 (633,215.25) 609,212.80 (609,212.80) OTHER: INTERNAL FUND CHARGES * 1,114.41 0.00 1,114.41 0.00 1,114.41 OTHER SUB -TOTAL 1,114.41 0.00 1,114.41 0.00 1,114.41 TOTAL 12,934,646.81 8,278,049.21 4,656,597.60 6,944,980.12 5,989,666.69 * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakaov.com/matbudifiscal/Paaes/info Dub/Darks.asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 24 Consent Agenda Item 9 C 11 PARKS AND REC DEPART Run On: 03/20/2020 at 04:04 PM Account Account Title REVENUES TAXES 601208 Delinquent Tax Prior Years 601637 Property Tax Levy TOTAL TAXES SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS FEDERAL GRANTS TOTAL FEDERAL GRANTS STATE GRANTS TOTAL STATE GRANTS OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share TOTAL OTHER INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES 630084 Antenna Site Management 630301 Commission Contracts 630308 Commission Food Services 630469 Deck Tennis 630644 Entrance Fees Gen Admission 630651 Entrance Fees Swimming Class 630693 Fees Camping 630700 Fees Day Use 630707 Fees Driving Range 630847 Greens Fees 631001 Interest on Delinquent Taxes 631127 Maintenance Contracts 631253 Miscellaneous 631330 NSF Check Fees 631743 Refunds Miscellaneous 631771 Reimb 3rd Party 631799 Reimb Contracts 631911 Rent House 631918 Rental Equipment 631925 Rental Facilities 631932 Rental Golf Carts 631946 Rental Units or Events 632023 Sales 632037 Sales Retail 632128 Special and Sanctioned Races 632135 Special Contracts 632261 Temporary Licenses 632443 Water Feature Ride 632471 Weekly Races TOTAL CHARGES FOR SERVICES EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY CONTRIBUTIONS 650104 Contributions Operating 650105 Contributions -State Grants COUNTY OF OAKLAND February, Fiscal Year 2020 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 02/29/2020 Fund: 50800 - Parks and Recreation 2020 2020 Variance with Adopted Amended 2020 Amended Budget Budget YTD Actuals Budget Percentage 25,000.00 25,000.00 4,005.24 (20,994.76) 16.02% 13,685,777.00 13,685,777.00 11,435,667.47 (2,250,109.53) 83.56% 13,710,777.00 13,710,777.00 11,439,672.71 (2,271,104.29) 83.44% - - - - 0.00% - - - - 0.00% - - - - 0.00% 130,000.00 130,000.00 140,492.78 10,492.78 108.07% 130, 000.00 130, 000.00 140, 492.78 10, 492.78 108.07% 64,566.00 64,566.00 65,708.72 1,142.72 101.77% 40,750.00 40,750.00 11,735.66 (29,014.34) 28.80% 195,495.00 195,495.00 16,238.43 (179,256.57) 8.31% 4,000.00 4,000.00 2,600.00 (1,400.00) 65.00% 1,700,000.00 1,700,000.00 186.00 (1,699,814.00) 0.01 % 13,000.00 13,000.00 - (13,000.00) 0.00% 1,481,000.00 1,481,000.00 228,686.75 (1,252,313.25) 15.44% 1,149,500.00 1,149,500.00 169,356.25 (980,143.75) 14.73% 83,000.00 83,000.00 4,106.00 (78,894.00) 4.95% 2,496,000.00 2,496,000.00 116,874.34 (2,379,125.66) 4.68% (1,000.00) (1,000.00) (37.45) 962.55 3.75% 7,000.00 7,000.00 - (7,000.00) 0.00% 3,665.00 3,665.00 25,436.29 21,771.29 694.03% 25.00 25.00 - (25.00) 0.00% 1,200.00 1,200.00 4,858.88 3,658.88 404.91% 600.00 600.00 - (600.00) 0.00% 190,100.00 190,100.00 38, 944.89 (151,155.11) 20.49% 92,423.00 92,423.00 32,277.00 (60,146.00) 34.92% 100,300.00 100,300.00 2,344.50 (97,955.50) 2.34% 555,000.00 555,000.00 153,975.00 (401,025.00) 27.74% 1,152,000.00 1,152,000.00 80,699.16 (1,071,300.84) 7.01% 205,500.00 205,500.00 47,975.00 (157,525.00) 23.35% 2,625.00 2,625.00 - (2,625.00) 0.00% 1,126,500.00 1,126,500.00 31,097.30 (1,095,402.70) 2.76% 12,000.00 12,000.00 77.00 (11,923.00) 0.64% 225,500.00 225,500.00 32,801.00 (192,699.00) 14.55% 6,000.00 6,000.00 10,000.00 4,000.00 166.67% 38,000.00 38,000.00 - (38,000.00) 0.00% 4,000.00 4,000.00 135.00 (3,865.00) 3.38% 10,948,749.00 10,948,749.00 1,076,075.72 (9,872,673.28) 9.83% - - - - 0.00% - - - - 0.00% 10,800.00 80,800.00 22.00 (80,778.00) 0.03% 30,000.00 30,000.00 - (30,000.00) 0.00% 25 Consent Agenda Item 9 C 11 PARKS AND REC DEPART Run On: 03/20/2020 at 04:04 PM Account Account Title 650305 Sponsorships TOTAL CONTRIBUTIONS INVESTMENT INCOME 655077 Accrued Interest Adjustments 655385 Income from Investments TOTAL INVESTMENT INCOME OTHER REVENUE 670114 Cash Overages 670456 Prior Years Adjustments 670570 Refund Prior Years Expenditure 670627 Sale of Equipment 670741 Sale of Scrap TOTAL OTHER REVENUES GAIN(LOSS) EXCHANGE OF ASSETS TOTAL GAIN(LOSS) EXCHANGE OF ASSETS CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions TOTAL CAPITAL CONTRIBUTIONS INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS TRANSFERS IN TOTAL TRANSFERS IN PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance TOTAL PLANNED USE OF FUND BALANCE TOTAL REVENUES EXPENDITURES SALARIES 702010 Salaries Regular 702030 Holiday 702050 Annual Leave 702073 Parental Leave 702080 Sick Leave 702100 Retroactive 702110 Per Diem 702190 Workers Compensation Pay 702200 Death Leave 712020 Overtime 712040 Holiday Overtime 712090 On Call TOTAL SALARIES FRINGE BENEFITS 722740 Fringe Benefits 722750 Workers Compensation 722760 Group Life COUNTY OF OAKLAND February, Fiscal Year 2020 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 02/29/2020 Fund: 50800 - Parks and Recreation 2020 Adopted Budget 40,500.00 81,300.00 2020 Amended Budget 40,500.00 151,300.00 2020 YTD Actuals 70,218.69 70, 240.69 Variance with Amended Budget 29,718.69 (81,059.31) Percentage 173.38% 46.42% 35,000.00 35,000.00 (26,880.72) (61,880.72) -76.80% 400,000.00 400,000.00 204,431.71 (195,568.29) 51.11% 435,000.00 435,000.00 177,550.99 (257,449.01) 40.82% - - 33.75 33.75 0.00% - - 19,388.58 19,388.58 0.00% - - 9,789.85 9,789.85 0.00% - - 66.00 66.00 0.00% - - 221.33 221.33 0.00% - - 29,499.51 29,499.51 0.00% - - 0.00% 1,114.41 1,114.41 0.00% 1,114.41 1,114.41 0.00% - - 0.00% 0.00% 0.00% 2,864,552.00 3,070,204.00 - (3,070,204.00) 0.00% 2, 864, 552.00 3, 070, 204.00 - (3, 070, 204.00) 0.00% 28,170, 378.00 28, 446, 030.00 12, 934, 646.81 (15, 511, 383.19) 10,832,566.00 10,979,871.00 2,603,472.76 8,376,398.24 23.71 % - - 179,024.23 (179,024.23) 0.00% - - 129,091.80 (129,091.80) 0.00% - - 14,926.03 (14,926.03) 0.00% - - 51,904.81 (51,904.81) 0.00% - - 5,101.48 (5,101.48) 0.00% 9,500.00 9,500.00 2,487.50 7,012.50 26.18% - - 970.89 (970.89) 0.00% - - 3,460.02 (3,460.02) 0.00% 182,500.00 182,500.00 35,864.14 146,635.86 19.65% - - 1,846.30 (1,846.30) 0.00% 28,600.00 28,600.00 11,547.38 17,052.62 40.38% 11, 053,166.00 11, 200,471.00 3, 039, 697.34 8,160, 773.66 27.14 % 3,431,190.00 3,431,190.00 - 3,431,190.00 0.00% - - 77,006.68 (77,006.68) 0.00% - - 4,806.13 (4,806.13) 0.00% 26 Consent Agenda Item 9 C 11 PARKS AND REC DEPART Run On: 03/20/2020 at 04:04 PM Account Account Title 722770 Retirement 722780 Hospitalization 722790 Social Security 722800 Dental 722810 Disability 722820 Unemployment Insurance 722850 Optical 722900 Fringe Benefit Adjustments TOTAL FRINGE BENEFITS TOTAL CONTROLLABLE PERSONNEL CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 730044 Adj Prior Years Revenue 730072 Advertising 730114 Auction Expense 730121 Bank Charges 730198 Building Maintenance Charges 730240 Cash Shortage 730247 Charge Card Fee 730373 Contracted Services 730429 Custodial Services 730520 Design Fees 730562 Electrical Service 730569 Emergency Rehab 730611 Employees Medical Exams 730646 Equipment Maintenance 730653 Equipment Rental 730786 Garbage and Rubbish Disposal 730789 General Program Administration 730814 Grounds Maintenance 730880 Housekeeping Services 730926 Indirect Costs 731059 Laundry and Cleaning 731073 Legal Services 731115 Licenses and Permits 731136 Logos Trademarks Intellect Prp 731143 Mail Handling -Postage Svc 731213 Membership Dues 731241 Miscellaneous 731269 Natural Gas 731339 Periodicals Books Publ Sub 731346 Personal Mileage 731388 Printing 731500 Public Information 731626 Rent 731633 Rental Property Maintenance 731689 Security Expense 731780 Software Support Maintenance 731836 Sponsorship 731941 Training 732018 Travel and Conference 732020 Travel Employee Taxable Meals 732039 Twp and City Treas Bonds 732102 Water and Sewage Charges 732165 Workshops and Meeting TOTAL CONTRACTUAL SERVICES NON DEPARTMENTAL TOTAL NON DEPARTMENTAL COUNTY OF OAKLAND February, Fiscal Year 2020 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 02/29/2020 Fund: 50800 - Parks and Recreation 2020 2020 Adopted Amended Budget Budget 74,681.00 3, 505, 871.00 14, 559, 037.00 98, 846.00 15,000.00 498, 950.00 145,550.00 109,600.00 25,050.00 620,700.00 800.00 435,100.00 57,400.00 41,600.00 1,029,900.00 1,077,200.00 400.00 958, 000.00 17,430.00 500.00 34,000.00 4,450.00 200.00 19,860.00 36,850.00 222,600.00 975.00 13,550.00 60,950.00 121,538.00 54,000.00 14,600.00 1,160, 342.00 14,230.00 8,700.00 44,370.00 41,000.00 750.00 2,400.00 301,250.00 2,250.00 7, 290, 891.00 127,423.00 3, 558, 613.00 14, 759, 084.00 15,000.00 498, 950.00 145,550.00 109,600.00 25,050.00 620,700.00 800.00 435,100.00 57,400.00 41,600.00 1,099,900.00 1,077,200.00 400.00 958, 000.00 17,430.00 500.00 34,000.00 4,450.00 200.00 19,860.00 36,850.00 222,600.00 975.00 13,550.00 60,950.00 121,538.00 54,000.00 14,600.00 1,160, 342.00 14,230.00 8,700.00 44,370.00 41,000.00 750.00 2,400.00 301,250.00 2,250.00 7,360,891.00 2020 YTD Actuals 613,014.51 457, 528.68 177, 864.80 38, 324.06 35,037.79 4,555.28 3,721.07 1,411,859.00 4,451,556.34 3,502.59 474.00 21,210.71 1.32 459.79 175,659.23 228.25 37,281.09 14,067.82 9,792.00 24,854.50 139,190.35 316.81 132,279.53 9,599.01 8,507.93 291,180.90 235,337.25 3,925.96 785.00 10,329.87 5,043.60 7.85 5,158.00 3,093.53 77,289.75 161.71 4,780.34 5,692.81 8,510.55 4,237.46 414,073.64 6,964.01 3,275.00 31,246.09 19,143.42 561.76 2,337.20 74,044.94 92.77 1, 784, 698.34 Variance with Amended Budget (613,014.51) (457,528.68) (177, 864.80) (38,324.06) (35,037.79) (4,555.28) (3,721.07) 127,423.00 2,146,754.00 10, 307, 527.66 (3,502.59) (474.00) 77,635.29 (1.32) 14,540.21 323,290.77 (228.25) 108,268.91 95, 532.18 15,258.00 (24,854.50) 481, 509.65 (316.81) 800.00 302,820.47 47,800.99 33, 092.07 1,099,900.00 786,019.10 400.00 722,662.75 13,504.04 (285.00) 23,670.13 (593.60) 192.15 14,702.00 33,756.47 145,310.25 813.29 8,769.66 55,257.19 113, 027.45 54,000.00 10, 362.54 746,268.36 7,265.99 5,425.00 13,123.91 21,856.58 188.24 62.80 227,205.06 2,157.23 5,576,192.66 Percentage 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 39.67% 0.00% 0.00% 21.46% 0.00% 3.07% 35.21 % 0.00% 25.61 % 12.84% 39.09% 0.00% 22.42% 0.00% 0.00% 30.40% 16.72% 20.45% 0.00% 27.03% 0.00% 24.57% 22.52% 157.00% 30.38% 113.34% 3.93% 25.97% 8.39% 34.72% 16.59% 35.28% 9.34% 7.00% 0.00% 29.02% 35.69% 48.94% 37.64% 70.42% 46.69% 74.90% 97.38% 24.58% 4.12% 24.25% 0.00% 27 Consent Agenda Item 9 C 11 PARKS AND REC DEPART Run On: 03/20/2020 at 04:04 PM COUNTY OF OAKLAND February, Fiscal Year 2020 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 02/29/2020 Fund: 50800 - Parks and Recreation 2020 2020 Variance with Adopted Amended 2020 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage COMMODITIES 750063 Custodial Supplies 79,850.00 79,850.00 7,176.57 72,673.43 8.99% 750140 Employee Footwear 1,470.00 7,075.00 1,202.07 5,872.93 16.99% 750154 Expendable Equipment 109,300.00 109,300.00 17,501.09 91,798.91 16.01% 750287 Maintenance Supplies 4,000.00 4,000.00 1,938.96 2,061.04 48.47% 750385 Merchandise 499,950.00 499,950.00 15,427.12 484,522.88 3.09% 750392 Metered Postage 9,000.00 9,000.00 2,697.15 6,302.85 29.97% 750399 Office Supplies 42,315.00 42,315.00 14,817.86 27,497.14 35.02% 750448 Postage -Standard Mailing 100.00 100.00 169.16 (69.16) 169.16% 750476 Recreation Supplies 121,100.00 121,100.00 14,025.05 107,074.95 11.58% 750504 Small Tools 121,291.00 121,291.00 28,403.00 92,888.00 23.42% 750511 Special Event Supplies 205,625.00 205,625.00 41,547.26 164,077.74 20.21% 750581 Uniforms 70,205.00 70,205.00 4,839.57 65,365.43 6.89% TOTAL COMMODITIES 1,264,206.00 1,269,811.00 149,744.86 1,120,066.14 11.79% CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - - - - 0.00% DEPRECIATION 761042 Depreciation Park Improvements 1,806,067.00 1,806,067.00 778,671.01 1,027,395.99 43.11 % 761084 Depreciation Buildings 836,550.00 836,550.00 369,066.73 467,483.27 44.12% 761121 Depreciation Equipment 295,010.00 295,010.00 177,943.64 117,066.36 60.32% 761156 Depreciation Vehicles 38,400.00 38,400.00 7,387.71 31,012.29 19.24% TOTAL DEPRECIATION 2,976,027.00 2,976,027.00 1,333,069.09 1,642,957.91 44.79% INTERGOVERNMENTAL 762011 Transfer to Municipalities 276,320.00 276,320.00 - 276,320.00 0.00% TOTAL INTERGOVERNMENTAL 276,320.00 276,320.00 - 276,320.00 0.00% BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - - - - 0.00% PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS - - - - 0.00% INTEREST ON DEBT TOTAL INTEREST ON DEBT - - - - 0.00% PAYING AGENT FEES TOTAL PAYING AGENT FEES - - - - 0.00% PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT - - - - 0.00% DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED - - - - 0.00% TOTAL CONTROLLABLE OPERATING 11,807,444.00 11,883,049.00 3,267,512.29 8,615,536.71 INTERNAL SERVICES 770631 Bldg Space Cost Allocation 29,997.00 29,997.00 14,463.35 15,533.65 48.22% 771639 Drain Equipment 25,500.00 25,500.00 7,452.52 18,047.48 29.23% 773630 Info Tech Development 25,000.00 25,000.00 5,857.50 19,142.50 23.43% 774636 Info Tech Operations 642,527.00 642,527.00 157,741.98 484,785.02 24.55% 774637 Info Tech Managed Print Svcs 31,450.00 31,450.00 7,540.07 23,909.93 23.97% 774677 Insurance Fund 220,200.00 220,200.00 72,120.36 148,079.64 32.75% 775754 Maintenance Department Charges 64,100.00 64,100.00 21,232.08 42,867.92 33.12% 776659 Motor Pool Fuel Charges 99,220.00 99,220.00 24,714.88 74,505.12 24.91 % 776661 Motor Pool 437,533.00 437,533.00 159,570.84 277,962.16 36.47% 28 Consent Agenda Item 9 C 11 PARKS AND REC DEPART Run On: 03/20/2020 at 04:04 PM Account Account Title 778675 Telephone Communications TOTAL INTERNAL SERVICES TOTAL INTERNAL SUPPORT TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS TOTAL BUDGETED EQUITY ADJUSTMENTS TOTAL EXPENDITURES COUNTY OF OAKLAND February, Fiscal Year 2020 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 02/29/2020 Fund: 50800 - Parks and Recreation 2020 2020 Variance with Adopted Amended 2020 Amended Budget Budget YTD Actuals Budget 128,370.00 128,370.00 50,386.00 77,984.00 1,703,897.00 1,703,897.00 521,079.58 1,182,817.42 1, 703, 897.00 1, 703, 897.00 521, 079.58 1,182, 817.42 100,000.00 100,000.00 37,901.00 62,099.00 100, 000.00 100, 000.00 37, 901.00 62, 099.00 28,170, 378.00 28, 446, 030.00 8, 278, 049.21 20,167, 980.79 Percentage 39.25% 30.58% 37.90% 37.90% 0.00% 29 Consent Agenda Item 9 D OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital Equipment Report Fiscal Month 5, FY2020, as of 2/29/2020 *** Please inform Fiscal Services of any planned changes in budgeted purchases *** Date Budget Actual Projected (Over)/Under Approved Qty. Center Item Category Budget Expense Expense Budget I Comments 09/24/19 1 ADD Maintenance Utility Cart P_EQP 7,500.00 7,828.55 (328.55) V#01403402 Asset ID# 12963 09/24/19 1 ADD Maintenance Utility Cart P_EQP 7,500.00 7,828.55 (328.55) V#01403402 Asset ID# 12984 09/24/19 1 ADD Turbine Blower P_EQP 6,000.00 7,651.09 (1,651.09) V#01397362 Asset ID# 12931 ADD Total 21,000.00 23,308.19 - (2,308.19) 09/24/19 1 FM Heavy Equipment Trailer P_EQP 25,000.00 - 25,000.00 FM Total 25,000.00 - 25,000.00 - 09/24/19 1 GRV Utility Vehicle P_EQP 9,000.00 8,278.50 - 721.50 V#01414321 Asset ID# 13032 09/24/19 1 GRV Utility Vehicle P_EQP 9,000.00 8,278.50 - 721.50 V#01414321 Asset ID# 13033 09/24/19 1 GRV Zero Turn Mower P EQP 14,000.00 - 14,000.00 - GRV Total 32,000.00 16,557.00 14,000.00 1,443.00 09/24/19 1 IND Utility Vehicle P EQP 21,000.00 21,000.00 - 09/24/19 1 IND Rescue Boat w/Trailer P_EQP 23,000.00 - 18,596.84 4,403.16 Pending: Purchase Utility Vehicle instead of Rescue Boat. Bid -Spartan Dist. IND Total 44,000.00 - 39,596.84 4,403.16 09/24/19 1 LYG Utility Vehicle w/cab P_EQP 20,000.00 20,000.00 - LYG Total 20,000.00 - 20,000.00 - 09/24/19 1 ORN Zero Turn Mower P EQP 17,000.00 17,000.00 ORN Total 17,000.00 - 17,000.00 - 09/24/19 1 RDG Greensmower P_EQP 31,000.00 - 32,696.20 (1,696.20) Bid -Spartan Dist. 09/24/19 1 RDG Turbine Blower P_EQP 6,000.00 7,651.09 - (1,651.09) V#01397366 Asset ID# 12932 RDG Total 37,000.00 7,651.09 32,696.20 (3,347.29) 09/24/19 1 REC Trailer P EQP 11,000.00 - 11,000.00 V#01397365 Asset ID# 12930. V#01406473 12/10/19 - Knapheide invoice - 09/24/19 1 REC Show Truck P VEH 96,000.00 96,874.63 - (874.63) asset addition REC Total 107,000.00 96,874.63 11,000.00 (874.63) 09/24/19 1 SPG Utility Vehicle P_EQP 11,000.00 - 11,000.00 SPG Total 11,000.00 - 11,000.00 - 09/24/19 1 WLG Fairway Mower P_EQP 58,000.00 61,638.71 (3,638.71) Bid -Spartan Dist. WLG Total 58,000.00 - 61,638.71 (3,638.71) 09/24/19 1 WTR Utility Vehicle P_EQP 19,000.00 19,000.00 WTR Total 19,000.00 - 19,000.00 Grand Total 391,000.00 144,390.91 250,931.75 (4,322.66) 30 Consent Agenda Item 9 E REVENUES: 5-YEAR AVERAGE REVENUE Percentage of Total Amended Budget/Alottment Planned Use of Balance Amended Budget Actuals Avg. Monthly Revenue Over/(Under) EXPENSES: 5-YEAR AVERAGE EXPENSE Percentage of Total Amended Budget/Alottment Actuals Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorability/(Unfavorability) TOTALS: Monthly Actual Revenue Over/(Under) Expenses Cumulative Actual Revenue Cuter/(Under) Expenses Prepared by Fiscal Services Division Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2020 Actuals with 5-Year Average Actuals) As of February 29, 2020 Budget I October I November I December I January I February I March I April I May AMENEJuly August I September I YEAR TO DATE $404,178 $159,808 $922,237 $7,245,519 $2,262,5551 1.7394 0.689� 3.9490 30.93% 9.66%1 $ 25,375,826 $437,829 $173,112 $999,013 $7,848,707 $2,450,9131 $ 3,070,204 $ 28,446,030 $501,324 $184,783 $1,729,713 $6,556,046 $3,962,781 $63,498 $11,671 $730,701 ($1,292,661) $1,511,868 $1,483,231 $1,461,475 $1,693,461 $1,508,507 $1,379,584 6.06% 5.97% 6.92% 6.17% 5.64% $ 28,446,030 $1,724,390 $1,699,096 $1,968,801 $1,753,776 $1,603,891 $1,692,896 $1,470,860 $2,068,268 $1,577,239 $1,468,786 $31,494 $228,236 ($99,467) $176,537 $135,105 $94,992 $239,907 $631,234 ($1,116,124) $1,646,973 4/9/2020 ($1,191,572)l ($1,286,077)l ($338,555)1 $4,978,806 $2,493,995 ($1,191,572) ($2,477,649) ($2,816,204) $2,162,603 $4,656,5981 $1,989,134 $1,717,535 $1,422,936 $1,680,178 $2,281,934 $1,792,519 $1,547,114 8.499� 7.3394 6.07% 7.1790 9.7490 7.65% 6.60% $2,154,729 $1,860,520 $1,541,395 $1,820,052 $2,471,904 $1,941,746 $1,675,911 $1,869,191 $1,713,498 $2,246,642 $3,000,170 $2,665,310 $2,510,589 $2,936,145 7.64% 7.00% 9.18% 12.26% 10.89% 10.26% 12.00% $2,173,103 $1,992,096 $2,611,924 $3,487,969 $3,098,663 $2,918,786 $3,413,534 $0 Sol Sol Sol Sol Sol $12,934,647 $1,025,077 $8,278,049 $471,905 $1,496,982 $0 $4,656,598 31 Consent Agenda Item 9 F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of March 23, 2020) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000002532 SAC Water Quality Improvements 1/26/2017 319/2020 $830,558.00 $651,773.14 $178,784.86 78.47% 100000002747 ADD Adams Lake Lodge & Picnic 1/24/2018 12/17/2019 $281,468.00 $279,216.68 $2,251.32 99.20% 100000002754 CAT Perimeter Pathway 2/14/2018 2/29/2020 $165,923.00 $146,392.81 $19,530.19 88.23% 100000002755 CAT Sports Feld Grading brig 2/14/2018 1/612020 $483,676.00 $426,838.77 $56,837.23 88.25% 100000002772 SPG Irrigation Phase II 4/312018 1/6/2020 $214,320.00 $183,561.50 $30,758.50 85.65% 100000002821 CAT Storage Electrical 7/12/2018 10/4/2019 $54,916.00 $27,200.00 $27,716.00 49.53% 100000002853 SPGOubhouseRenovation 9/2512018 11/1/2019 $75,000.00 $13,563.50 $61,436.50 18.08% 100000002856 SPRCIubhouseRenovation 9/25/2018 11/1/2019 $75,000.00 $13,563.50 $61,436.50 18.08% 100000002857 RDP Insul & Door Replacement 9/2512018 8/30/2019 $65,000.00 $63,973.00 $1,027.00 98.42% 100000002880 RWP Wave Pod Duct Wa k 10/9/2018 7/22/2019 $19,140.00 $18,915.00 $225.00 98.82% 100000002915 IND Bailey House Conv Mitigat 11/30/2018 8/20/2019 $40,000.00 $8,950.00 $31,050.00 22.38% 100000002958 RWP Child Wtr Struct Repl 3/25/2019 2/25/2020 $722,723.00 $23,901.00 $698,822.00 3.31% 100000002959 SAC Stornwaterlmp 312512019 10/22/2019 $27,027.00 $24,789.00 $2,238.00 91.72% 100000003005 SPG Ext ADA Improvements 7/2/2019 7/2/2019 $9,500.00 $0.00 $9,500.00 0.00% 100000003046 IND Boathouse Dock Deck Repl 9/27/2019 31612020 $36,044.00 $0.00 $36,044.00 0.00% 100000003062 RWP Slide Pump Mbtor Rplc. 10/17/2019 10/17/2019 $20,000.00 $0.00 $20,000.00 0.00% 100000003070 SAC HVAC ReplawTwt 11/1312019 2/14/2020 $16,000.00 $12,607.67 $3,392.33 78.80% 100000003071 GRV Ped Bridge Repl (150') 11/1312019 2/24/2020 $15,000.00 $3,664.50 $11,335.50 24.43% 100000003076 LYC Drain System Rpl 11/19/2019 11/19/2019 $10,000.00 $0.00 $10,000.00 0.00% 100000003079 GRV Sanitary Modifications 11/20/2019 12/31/2019 $67,667.00 $14,483.62 $53,183.38 21.40% 100000003081 GRC Sanitary Modifications 12/2/2019 12/31/2019 $22,555.00 $3,497.63 $19,057.37 15.51% 100000003093 ACC Electrical Improvements 1/1312020 1/29/2020 $33,308.00 $9,648.29 $23,659.71 28.97% $3,284,825.00 $1,926,539.61 $1,358,285.39 Prepared by Fiscal Services Division 4/9/2020 32 Consent Agenda Item 9 F Parks and Recreation Commission Illustrative Net Position - Unrestricted Account Balances Illustrative Net Position - Unrestricted Operating Reserve FY2020 Capital Equipment FY2020 Revised Planned Use of Balance Total Active CIP Projects - Budget Undesignated: Less: April Agenda - ADM soffit painting operating amendment Revised Undesignated Proiects Closed in FY2020 100000002634 RWP Public Address System Repl 100000002635 SAC Public Address System Repl 100000002822 IND Lakeshore Boardwalk Rpl 100000002823 ORN Dragon Loop Trail 100000001962 GLC Parking Lot Imp 100000001971 GLG Parking Lot Imp 100000002834 RDP Exhibit Remodeling 100000002541 GRV Cottage Island Yurt 1 100000002676 GRV Cottage Island Yurt II 100000002855 GRV A & B Utility Improvements 100000003078 SPG #10 Culvert Replacement 100000003075 ORN Restroom Heat Upgrade 100000003077 IND Carpt Shop HVAC Rpl Total Net Position - Unrestricted as of December 31, 2019 Prepared by Fiscal Services Division 4/9/2020 923,591 (12,000) Unrestricted Net Position $ 5,750,000 $ 391,000 $ 3,331,934 $ 3,284,825 $ 911,591 Actual 53,074.00 59,903.74 8,486.00 18,318.27 417,009.94 417,107.29 48,707.25 42,936.14 66,809.49 1,550,268.99 22,600.00 6,237.50 7,900.00 $ 2,719,359 $ 973,899 $ 17,362,608 33 Consent Agenda Item 9 F Action Adopted Budget Parks and Recreation Commission FY2020 Planned Use of Balance Account Activity Account #50800-5060666-160666-665882 Planned Use of Balance Posted Budget Amendments: MR19379 BOC OCEUColBargainAgmnt MR19334BOC OCEU 2% $15 MinWage Approved amendments vet to be posted in Peoplesoft: ADD Lakeview Pavillion Roof - November 2019 agenda Normandy Oaks re -appropriation Amendments to be approved at the April meeting: April Agenda - ADM soffit painting operating amendment Planned Use of Balance - Revised Balance Prepared by Fiscal Services Division 4/9/20 FY2020 Amendments Balance $ 2,864,552 $ 161,548 $ 44,104 $ 205,652 $ 4,800 $ 244,930 $ 249,730 12,000 $ 3,331,934 34 Consent Agenda Item 9 G Commission Approval Schedule for Capital and Maintenance Projects (REVISED MARCH 5, 2020 - Pending and Subject to change) Consent Agenda Schedule • April 2020 o Administration — Natural Resources Stewardships ■ Natural Areas Stewardships Program (General Approval) • May 2020 111116� o Springfield Oaks — Ellis Barn Painting (Construction Approval) ($75,000) • June 2020 o Independence Nature Center — Network Upgrade • July 2020 • August 2020 • September 2020 AW *FY2018 Enhancement Project 35 Consent Agenda Item 9 G Commission Approval Schedule for Capital and Maintenance Projects (REVISED MARCH 5, 2020 - Pending and Subject to change) Regular Agenda Schedule • April 2020 o Addison Oaks - Conference Center Electrical Improvements (Construction Approval) ($316,900) o Groveland Oaks — Pedestrian Bridge Replacement (Conceptual Approval) ( 5, ) o Red Oaks Wave Pool — Sanitary Pump Station (Design) ($28,000) • May 2020 o Springfield Oaks — Activity Center HVAC Replacement (Construction Approval) ($275,000) • June 2020 "1N\t,N • July 2020 o Red Oaks — Waterpark Children's Play Structure Replacement (Construction Approval) ($800,000) o Springfield Oaks — Millpond Dam Natural Area Restoration (Conceptual Approval) ($110,000) • August 2020 o Grovela"I'L0aksN Pedestrian Bridge Replacement (Construction Approval) ($15,000) si: No 6 • September 2020 o Holly Oaks — ORV Design/Engineering & Implementation (Construction Approval) 4 ■ MDNR Funded *FY2018 Enhancement Project 36 Consent Agenda Item 9 H Oakland County Parks and Recreation Commission FY2020 Maintenance Management Plan BUDGET TO ACTUAL EXPENSE REPORT As of April 09, 2020 Cost Title Adopted Adjusted Expended Budget - Center Budget Budget Amount Balance ADM ADA Maintenance Program $20,000 $20,000 $0 $20,000 ADM Fenceline Repair Program $20,000 $20,000 $0 $20,000 ADM Roof Repair Program $209000 $20,000 $0 $20,000 ADM Asset Removal Program $309000 $30,000 $0 $30,000 ADM Pavement Maintenance Program $909000 $90,000 $0 $90,000 ADM Signage Replacement Program $259000 $25,000 $2,275 $22,725 ADM Arc Flash Compliance Program Phase II of V $609000 $50,000 $4,101 $45,899 IND Arch Flash Compliance Engineering $34,000 ORN Arch Flash Compliance Engineering $3,100 WLC/WLG Arch Flash Compliance Engineering $8,400 Arch Flash Compliance Engineering $4,500 FM NR Forestry Program $125,000 $125,000 $41,389 $83,611 FM NR Freshwater Stewardship Program $40,000 $40,000 $2,200 $37,800 FM NR Natural Area Stewardship Program $280,000 $280,000 $1,127 $278,873 FM NR Storm Sewer Maintenance Program $20,000 $20,000 $6,912 $13,088 FM NR Wildlife Management Program $10,000 $10,000 $1,499 $8,501 ACC Conference Center Stucco Repair $10,000 $10,000 $10,000 ADD Adam's Lake Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 ADD Disc Golf Course Upgrade $35,000 $35,000 $4,323 $30,678 ADD Rental House - Water Softener Replacement $1,500 $1,500 $1,500 ADD Water Tower - Structural Inspection $5,000 $5,000 $5,000 ADM Administration Foyer Heater Replacement $0 $2,500 $2,500 GLC Clubhouse Exterior Stone Repair $10,000 $10,000 $10,000 GLC Window and Door Replacement $25,000 $25,000 $25,000 GLG Cart Path Upgrade $20,000 $20,000 $20,000 GRV Cabin 5 - HVAC Replacement $3,500 $3,500 $70 $3,430 GRV Matthews Island Bridget - Structural Inspection $1,850 $1,850 $1,850 GRV Paradise Island Long Span Bridge - Structural Inspection $2,350 $2,350 $2,350 IND Maintenance Yard Screening and Landscaping $20,000 $20,000 $20,000 IND Park House - Water Heater Replacement $1,500 $1,500 $1,500 IND River Loop Bridge - Structural Inspection $5,000 $5,000 $5,000 ORN Dog Wash Station - Concrete Expansion $2,500 $2,500 $2,500 RDP Nature Center Parking Lot - Mill and Cap $75,000 $75,000 $75,000 RWP Waterpark Bridge - Structural Inspection $10,000 $10,000 $10,000 SAC Ellis Barn Painting $75,000 $75,000 $75,000 SAC Rotary Park Bridge - Structural Inspection $1,250 $1,250 $1,250 WCM Market Pavilion - Structural Inspection $5,000 $5,000 $5,000 WWP Waterpark Bridge - Structural Inspection $2,500 $2,500 $2,500 $1, 046, 950 Contingency $7,500 Totals $1,054,450 $1,054,450 $63,896 $983,054 Note: Program amounts may be allocated to multiple project locations. 37 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 I ADMINISTRATION - BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief of Business Operations Submitted: April 9, 2020 Subject: Parks Purchasing Activity Reports INTRODUCTION AND HISTORY Staff will present a monthly status report on the Purchasing Activity from Month 04 of Fiscal Year 2020 (January 2020) for Parks and Recreation. ATTACHMENTS - Monthly Contract Activity Log — January 2020 - Monthly Purchasing Expenditure Report — January 2020 STAFF RECOMMENDATION Staff recommends the Commission receive and file the Purchasing Activity Report from Month 04 of Fiscal Year 2020 (January 2020) for Parks and Recreation. MOTION Move to receive and file the Purchasing Activity Report from Month 04 of Fiscal Year 2020 (January 2020) for Parks and Recreation. Start Date OCPR Contract Activity Report - January 2020 Awarded Vendor Bid Bid Due Award Event # Date Description Date Name City State No Activity Consent Agenda Item 9 I PO / Contract Purchase Finalized Number or P- Order/P-Card Buyer (Yes or No) Card Amount 39 OCPR Purchasing Expenditure Report January 2020 Consent Agenda Item 9 I FM Department Title Account Title Trans. Amount Vendor Name Additional Accounts Payable Info. 4 Addison Oaks Conference Ctr Depreciation Buildings $ 6,787.41 Not Vendor Related 4 Addison Oaks Park Depreciation Park Improvements $ 19,300.04 Not Vendor Related 4 Administrative Services Design Fees $ 6,577.50 ROVE Professional Services Company Oakland County Parks ORV Park 4 Administrative Services Security Expense $ 6,149.54 Not Vendor Related Security Expense 4 Capital Improvement Capital Improvement Program $ 7,343.90 Michigan Automatic Sprinkler Co Catalpa Oaks Irrigation System 4 Facilities and Maintenance Motor Pool $ 7,266.78 Not Vendor Related Motor Pool 4 Glen Oaks Conference Center Depreciation Buildings $ 7,277.31 Not Vendor Related 4 Glen Oaks Golf Depreciation Park Improvements $ 7,076.35 Not Vendor Related 4 Groveland Oaks Park FA Proprietary Equipment Exp $ 8,278.50 MidAest Golf and Turf Acquisition LLG Club Car Carryall 300 Turf Gas 4 Groveland Oaks Park FA Proprietary Equipment Exp $ 8,278.50 M cloest Golf and Turf Acquisition LLG Club Car Carryall 300 Turf Gas 4 Groveland Oaks Park Depreciation Park Improvements $ 14,601.68 Not Vendor Related 4 Groveland Oaks Paris Depredation Buildings $ 5,881.70 Not Vendor Related 4 Independence Oaks Park Depreciation Paris Improvements $ 9,722.30 Not Vendor Related 4 Independence Oaks Paris Depreciation Buildings $ 6,354.36 Not Vendor Related 4 Lyon Oaks Conference Center Depredation Buildings $ 7,132.51 Not Vendor Related 4 Lyon Oaks Golf Depreciation Buildings $ 5,474.99 Not Vendor Related 4 Rec Programs and Services Special Event Supplies $ 5,865.00 Oak Management Corp Glenn and Addison Oaks Food Se 4 Red Oaks Golf Depreciation Paris Improvements $ 8,622.23 Not Vendor Related 4 Red Oaks VVaterpar k Training $ 13,018.00 Jeff Ellis and Associates Inc Lifeguard Training and Certifi 4 Springfield Oaks Golf Grounds Maintenance $ 6,912.36 Inland Lakes Landscaping Corporation Landscape Services 4 Springfield Oaks Paris Depreciation Paris Improvements $ 10,979.14 Not Vendor Related Page 1 of 2 40 OCPR Purchasing Expenditure Report January 2020 Consent Agenda Item 9 I FM Department Title Account Title Trans. Amount Vendor Name Additional Accounts Payable Info. 4 Springfield Oaks Park Depreciation Buildings $ 5,010.74 Not Vendor Related 4 Waterford Oaks Park Depreciation Park Improvements $ 9,948.92 Not Vendor Related 4 Waterford Oaks Waterpark Training $ 6,412.00 Jeff Ellis and Associates Inc Lifeguard Training and Certifi 4 V\hite Lake Oaks Corf Center Depreciation Buildings $ 6,650.03 Not Vendor Related 4 V\hite Lake Oaks Golf Grounds Maintenance $ 6,630.97 Residex LLC GOLF COURSE CHEMICALS Page 2 of 2 41 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 J ADMINISTRATION - BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief of Business Operations Submitted: April 9, 2020 Subject: Monthly OCPR Food & Beverage Vendor Sales and Future Bookings Report INTRODUCTION AND HISTORY Staff will present a monthly status report on the Food and Beverage Vendor Sales from Month 04 of Fiscal Year 2020 (January 2020). ATTACHMENTS - Katherine's Catering and Special Events, Inc. (Sales - Lyon Oaks) — January 2020 - Katherine's Catering and Special Events, Inc. (Future Bookings Report- Lyon Oaks) —2020 - Fuller Oak Management, LLC (Sales - Addison Oaks and Glen Oaks) — January 2020 - Fuller Oak Management, LLC (Future Bookings Report — Addison Oaks and Glen Oaks) — 2020 STAFF RECOMMENDATION Staff recommends the Commission receive and file the OCPR Food & Beverage Vendor Sales and Future Bookings Report from Month 04 of Fiscal Year 2020 (January 2020). MOTION Move to receive and file the OCPR Food & Beverage Vendor Sales and Future Bookings Report from Month 04 of Fiscal Year 2020 (January 2020). 42 Event Event Attendance Showers I wrtsand neverage- `I Corporete GpIF ether Event Event Name DATE Wedding Anniver. corn— Evemts Funerals Outings Parties AIochol Birthdays Erents Sates E35839 Julia F-orgaciu V18/2020 94 $ Ed7363 LaIms Area tharnber I12V2020 90 $ 0 TOTAL RANQU ET SFLS _ _ _ I 0 0 0 $ O PoTonthly Grand TotaLt 90 ' 0 0 90 1 0 I 0 0 S ,u ES SALES DEDUCTIONS FROM SALES Other Fees Less Non-Almhol Food Sales Sen ice Saks Tax Roam Rental GROSS Ga-atuity Less :NET SALES Sates Pee ftc M gad Out Sales Tax S 445M $ 2,7W40 5 1,397.13 S 202-66 8 821.55 $ 5,577.44 $ 6mm $ 202.66 $ 4,,re.78 - $ 265.54 $ 222.75 $ 486.75 $ - $ 375.00 $ 1,350.00 $ - S - $ 1,350SA $ 711.00 5 2.833.25 $ 1,883.88 I S I62-66 k S 1.196.65 I S 6--27." 15 600.00 5 20Z66 S 6,124-78 2.933.25 $ 1,333.98 $ 202.66 ¢ 1,196.65 $ 6,927.6E I $ &M.M $ 20-66 $ 6,124.78 Total Food $ 2,933,25 Total Beverage $ 711.00 Total $ 3,644,25 109E Cwnrrfmion $ 364A3 43 Katherine's Catering LYON OAKS Future Bookings Report 2.7.20-12.31.21 PARKING LIGHTS - AIR CONDITIONING AND/OR HEAT: PLEASE SET 3 hours before ARRIVAL TIME and 2 hours after END TIME E36875 2/17/2020 Definite !Stephanie Porcari 'Lyon Oaks 0 Marketing �CLIENT TASTING :2/17/2020 1:30:00 PM '2/17/2020 2:30:00 PM .... ...... . E38265 2/17/2020 3:15:00 PM 2/17/2020 5:00:00 PM Definite ':Robin Thrift ;Lyon Oaks 0 Tasting 'Marketing E38064 3/1/2020 Tentative Consumer Energy !Lyon Oaks 330 Set-up !Set-up 3/1/2020 11:00:00 AM 3/1/2020 5:00:00 PM E38063 l3/2/2020 !Definite ;Consumer Energy i Lyon Oaks 280 Business Gathering !BUFFET :3/2/2020 7:00:00 AM . . . . . ...... 3/2/2020 4:00:00 P M .. . . ......... . ...... E35813 .. ...... ....... i 3/7/2020 Definite ...... .... :South Lyon Educational Foundation !Lyon Oaks 200 . .. .... .. Business Gathering 'SERVED 3/7/2020 10:00:00 AM 3/7/2020 3:00 00 PM E38050 !3/8/2020 ,Tentative !Renee Lenz Lyon Oalks i 60 (Baby Shower BUFFET :3/8/2020 11:30:00 AM 3/8/2020 3:00:00 PM E37850 13/10/2020 Definite Oaks Pavers ........... Lyon Oaks 100 .... ........ :Business Gathering 3/10/2020 7:00:00 AM — ------ --------- ----- i3/10/2020 6:00:00 PM — ----------- - - ----- E37994 ----------- 13/11/2020 ------ Definite ------------- ----------- ------ Novi High School - i Lyon Oaks ------- i 150 15ports & Rec. Banquet -- - ------------ BUFFET 3/11/2020 6:00:00 PM !3/11/2020 9:00:00 PM E37602 i3/12/2020 . Definite . . ............. Kelly Vangelov - ----- 11-yon Oaks 250 .. ...... .... 'Sports & Rec, Banquet . ..... ... .. BUFFET ... ... . . ..... ............ ;3/12/2020 6:00:00 PM i3/12/2020 9:00:00 PM E38061 1,3/16/2020 ;Definite Novi High School !Lyon Oaks 100 Sports & Rec. Banquet BUFFET i3/ 16/4020 3:00:00 PM 13/16/2020 9:00:00 PM E38220 3/19/2020 [Tentative ,South Lyon High School 1 Lyon Oaks . ... ... ... . ..................... 125 . . . ............. !Sports & Rec. Banquet BUFFET !3/19/2020 6:00-00 PM 13/19/2020 9:00:00 PM E38028 13/20/2020 :Definite Oakland County Parks and Recreation ;Lyon Oaks 1 1 :Other ;Other 3/20/2020 5:00:00 PM �3/20/2020 10:00:00 PM E36080 13/28/2020 Definite .. ......... . ..... .. . ... 'Crystal Lyon Oaks 85 Medding 'BUFFET !3/28/2020 4:00:00 PM 3/28/2020 11:00:00 PM E37204 z5/J lzuzu Definite 'Novi High School !Lyon Oaks 151 ;Sports & Rec. Banquet i :Buffet 13/31/2020 6:00:00 PM i3/31/2020 10,00:00 PM . ..... ....... ........... E36170 !4/4/2020 ................... :Definite ................... Aimee Sudek . !Lyon Oaks . .... ....... .... . ... .. .. T 225 -1 Wedding -1-1-11- . -- (BUFFET - .......... .. . . !4/4/2020 4:3-000 PM - ------ i4/4/2020 11:00:00 PM E36794 --------------- i4/18/2020 Definite ---------------------------------------- Stephanie Porcan 'Lyon Oaks I ----------- 225 -- ------- !,Wedding ---------- - IBUFPET ----- i 4/18/2020 5:30:00 PM ;4/18/2020 11:30:00 PM . .. .... . .. ....... E36857 14/25/2020 Definite i Mrs. Patel ;Lyon Oaks 90 ... .......... - ..... . ......... i Baby Shower BUFFET �4/25/2020 6:00:00 PM ;4/25/2020 11:30:00 PM E35856 15/2/2020 Definite 'Huffman Group !Lyon Oaks 200 1 BUFFET 2/2020 4:00:00 PM 5/..... �5/2/2020 8:00:00 PM E38118 ;5/12/2020 ...... Tentative . ... .. .... . ... .. ..... ...... ........... ... . ............ . `Environmental Resources Group ..... ... ... !Lyon Oaks 100 ............ . . ... . ... .. ........ 'Dinner BUFFET ... .. ...... ...... 5/12/2020 3:00:00 PM 5/12/2020 7:00:00 PM E36476 {5/13/2020 Definite Northville New Commer's 11-yon Oaks 25 iLunch !SERVED 5/13/2020 11:00:00 AM ;5/13/2020 3:00:00 PM E37207 -IS/1 5/2020 ......... . . .... ... .... Tentative .. .......... Area Agency on Aging I -B . !Lyon Oaks 250 lConference/Meeting BUFFET 5/15/2020 8:30:00 AM 15/15/2020 5:00:00 PM E34670 15/16/2020 Definite Shelby Sheets i Lyon Oaks 175 (,Wedding Served :5/16/2020 6:00:00 PM 15/16/2020 11:30:00 PM 1 i E37996 5/23/2020 .. . ....................... i Definite . . ......... .................. . .. ... ..... . . ............... Lenora Pierce i Lyon Oaks 85 . ................. . .... . .. . .. . 1 Family Gathering ! I - -.11.1 .. .. 1 BUFFET .. . . .... . ..... i5/23/2020 5:00:00 PM ---------- - ---- - - — ------ . .... . .... i5/23/2020 10:0000 PM -------, --- --- E35373 5/30/2020 Definite i Tara Evans Lyon Oaks 150 (Wedding i !Family Style i5/30/2020 6:00:00 PM 15/30/2020 11:59:00 PM E37310 ..... . .... ..... 15/31/2020 .. ... !Definite 'South Lyon United Women's Lacrosse Boosters . ....... Lyon Oaks 119 ;Sports & Rec. Banquet :BUFFET 15/31/2020 5:00 00 PM 5/31/2020 9'00:00 PM E37995 6/2/2020 Definite !'South Lyon High School Lyon Oaks 100 :Sports & Rec. Banquet !BUFFET �6/2/2020 6:00:00 PM 16/2/2020 9:00:00 PM E36530 16/5/2020 ITentative iChildren's Village Foundation Lyon Oaks 80 ,Golf Outing Buffet :6/5/2020 3:00:00 PM 16/5/2020 5:00:00 PM E38104 16/7/2020 Tentative :South Lyon High School ILyon Oaks i u ':Sports & Rec. Banquet :BUFFET 16/7/2020 5,00:00 PM 16/7/2020 9:00:00 PM . . .... ........ E37338 ...... -; .. . .. ...... I ......... ............ 16/12/2020 iTentative .... ....... 'Accurate Technologies Inc. 1Lyon Oaks . 128 ..... ......... ..... (Golf Outing 'Stations 1!6/12/2020 8:00:00 AM (6/12/2020 8:00:00 PM E36486 !6/20/2020 Definite Diana Allor !Lyon Oaks 200 Meddling BUFFET F F ET �6/20/2020 6:00.00 PM i �6/20/2020 11:30:00 PM E36658 6/25,12020 Definite Bette Johnson ....... .. .. ................. . ................. 'Lyon Oaks 1 218 .... ........ ... ...... ....... ;Lunch/School Reunion 'Buffet . ... ..... - ... .. .. .. .... :6/25/2020 11:30:00 AM - - ---------- ---- - - . ...... .. . 6/25/2020 3:00:00 PM - — ---- - — ---- - -------- — ------ E35820 ;6/27/2020!Definite ------ !Olivia Dinsmore - - ------------- Lyon Oaks 175 ------------ lWedding ------- IBUFFET :6/27/2020 6:00:00 PM !6/27/2 02 0 1 . 1 .. 5 . 9 . 0 . 0 - P .. M E37337 ;6/29/2020 'Tentative . .. ..... . ....... ............ ---- , , - I-- !Poured Concrete & Wall Association Lyon Oaks i 118 Golf Outing j Buffet ............ .. ............ 16/29/2020 3:00:00 PM 6/29/2020 6:3 0:00 PM E36790 17/11/2020 Definite Katy Pendleton Lyon Oaks 160 !Wedding :BUFFET :7/11/2020 6:00:00 PM .. i7/11/2020 11:30:00 PM E36270 i7/17/2020 Definite .......... . .. :Tyler Zajac (Lyon Oaks ... ..... ..... 1 110 ... 'Wedding BUFFET . . .... . ........ 400:00 PM 7/17/2020 11:59:00 PM E37987 !7/18/2020 Definite iJohn Linne . .. .......... . ........... - ........ ...... E36418 .................. i i7/25/2020 .. ... Definite ........ iCrystal Stubleski E36958 7/31/2020 Definite �,awaciogo E38035 �8/8/2020 ....... .......... Definite ... .. . ................. lLaLra Coots - ---- E37339 - ---------- I ------------------ ,8/12/2020 - ITentative I ------ - -- -- ----------------------- 1 nceptra E37006 18/22/2020 Definite Jimmy Hughes E37335 9/11/2020 Tentative Michigan Business Aviation Association E36573 19/19/2020 Definite ........ ...... :Chelsea Buchanan i Lyon Oaks 100 !Wedding !BUFFET Lyon Oaks ... .. .. .... .. 125 (Wedding ;SERVED Lyon Oaks 200 !Family Gathering :BUFFET Lyon Oaks ---------- 225 . .. ..... ........... - ....... !Wedding — ------------------ .... (BUFFET Lyon Oaks i 105 !Other Buffet Lyon Oaks 175 Wedding tBUFFET lLyon Oaks 1 165 :Golf Outing i Buffet ?Lyon Oaks 150 Wedding i,BUFFET ;7/18/2020 3:00:00 PM 17/19/202() . . ... .. . ..... - 7/25/2020 6:00 00 PM 7/25/2020 11:30:00 PM 7/31/2020 7:00:00 PM 7/31/2020 11,59:00 PM ..... ........... .......... :8/8/2020 5:00:00 PM .......... �:8/9/2020 1:00:00 AM - -- t8/12/2020 1:3000 ---------- ---------- PM . .. ... -------------------------- �8/12/2020 5:00:00 PM j8/22/2020 4:00:00 PM 8/22/2020 11,30:00 PM 9/11/2020 8:30:00 AM I9/11/2020 9:00:00 PM 9/19/2020 5:00:00 PM 9/19/2020 10:30-00 PM 44 Katherine's Catering LYON OAKS Future Bookings Report 2.7.20-12.31.21 PARKING LIGHTS - AIR CONDITIONING AND/OR HEAT - PLEASE SET 3 hours before ARRIVAL TIME and 2 hours after END TIME E37851 1i9/26/2020 Matt Vanegn-ond I Lyon Oaks ISO Wedding 'BUFFET 9/26/2020 5:00:00 PM i9/27/2020 1:00:00 AM E38261 0/2/2020 Jentative 'Erin Long Lyon Oaks ISO 'Wedding :BUFFET 10/2/2020 5:00:00 PM . ... ...... 10/2/2020 11:00.00 PM E38157 10/3/2020 !Tentative :Coral Sash Lyon Oaks 4 200 .. . . . . .... .. .... ............... . ;Fashion Show !.SERVED '10/3/2020 11:00:00 AM 10/3/2020 3:00:00 PM ---------------------- - E34860 - - - --------- 10/10/2020 --------- ---- ------ ':Definite ---- — ----------------- - ---------- --- ----- --- ------------------- ':Sarah Powell --------- ----- ----------- Lyon Oaks --- 200 --- - -- ------- :Wedding - - ----- ',Family Style - ---------------- 10/10/2020 4:00:00 PM 10/10/2020 10:30:00 PM E37598 10/17/2020 :Definite Madalyn Sims ............. Lyon Oaks 170 'Wedding !BUFFET 10/17/2020 5:00:00 PM 110/18/2020 E37814 110/24/2020 Definite . ..... .... :Robin Thrift iLyon Oaks 225 Wedding ....... ------ ;BUFFET 10/24/2020 5:00:00 PM 10/25/2020 E38043 ... 11/8/2020 ... . ... i ''Tentative :Denise Sottosanti 1 Lyo n Oaks 75 Family Gathering !BUFFET 11/8/2020 11:30 00 AM 11/8/2020 3:00:00 PM E38029 {11/20/2020 jDefinite Oakland County Parks and Recreation "Lyon Oaks 1 ;Other �,Other :11/20/2020 5:00:00 PM :11/20/2020 1000:00 PM E37450 i12/26/2020 I,Defnite (Sheryl (Sher) Bates/Ronald Nickrand . .. .. ....... 4 . .... Lyon Oaks 65 ... ....... ,Wedding FAMILY STYLE 12/26/2020 4:00:00 PM 12/26/2020 11:00:00 PM E35503 Definite Erin Curtin Lyon Oaks ISO 'Wedding :Buffet 712/31/2020 4:00:00 PM I 12/31/2020 11 59:00 PM E37795 5/1/2021 :Tentative ........ .... Katherine MacFarlane ....... . .. Lyon Oaks 125 Wedding BUFFET 5/1/2021 i5/1/2021 E37975 ,6/26/2021 Definite lAlyssa Hogan ;Lyon Oaks 150 �Wedding --- - -------- !BUFFET - -- - --- ---------- - --------------- ----------------- �6/26/2021 5:00:00 PM - - i6/27/2021 45 Oak Management Month: January Year!Comparly: 2020 _ - ks Event Event Attendance SALES QEQUCTICNS FROM SALES ' Showers Sports and Corporate GoIF beverage - Other Bvera ege - Serv;ce Other Fees ass l GROSS less Event Exert Name DATE Wedding iv Anner- Comm. Funerals Osrtings Parties Alcohol No-Akohol Food Sales Sales Tax Fee RoDm Rental rawity SALES NETSALES Birthdays Events Events files sales Etc Pad Cut bairey 2AR 020 130 S 538.90 $ 129M $ 2,463A2 $ 518.70 $ 237A6 $ 300.00 S 4,186.18 $ 237-06 $ 3-%2_10 Som IAA) 020 56 $ IA08.00 $ 190.26 $ 2,606,94 $ 761A1 S 273-97 $ 4,8 om S 273.97 5 4,556-24 Norma Group If14J2020 1 CO $ 978.25 S 243.99 $ 3,£s731 $ 97535 S 366.34 i $ 250.06 $ 5,47204 S 35&34 S 6,1F15.70 Powell%raveegia Ii19j202D 246 $ Z=40 S 629.46 S 9,749A4 S 2,517.82 $ 910.99 S 67L00 $ 16,88SM 5 920.98 S 15.977.92 Katyniaj5tralke 1%2+1j2030 i57 $ 2,682M - S 599.34 S 6,70SAI S 7,397.35 $ 967-70 S W46 $ 15,332.26 5 W,70 S E4,46456 Oxford Womens Club 1/28j2020 82 — � $ 10250 $ 1,947.50 $ - 1Q 400 S 7,460A0 � cancellation CtapskrJFurM2M 11114PO243 I S 250.. $ 250M $ - S 25400 r 0 TOTAL BANQUET SALES T 82 40 ]30 0 7.15 S 2,656A6 $ 1,75L46 $ 50ABL57 $ - $ 2,65i05 5 47,77552 o I Monthly Grand Totals 305 I 56 82 40 130 0 1 0 $ 7,417.15 $ 1,895.23 $ 29,130,32 j S 7,58US S ZASU5 S 3,751.46 $ 50,43L57 I $ - S 2,06M S 17.77552 =TES 46 Fuller Oak Mgmt. / Addison Oaks 2020 Future Bookings Event Name Showers sports and Corporate Golf Other GATE Wedding -4nniver. Funerals Comm. Events Outings Parties 'Birthdays Events 4/9/2020 70 4/9/2020 '3b II 4/11/2020 I 100 4/14/2020 i 75 , 4/18/2020 100 4/18/2020 1i5 4/22/2020 I 200 _ 4/24/2020 100 4/25/2020 150 4/27/2020 —l— 250 4/30/2020 75 First Baptist Jr / Sr Bqt Roch Hills Christian Jr/Sr Bqt Seaman / Mohammed OC Wrestling lenei / Hansom Ceremony Imlay City Prom Liquid Lightning Devos / Pia ntieri Swanson / Vanzutphed Adams Band SC Winterguard TOTAL TYPES OF PARTIES 11 4 0 7 0 0 0 0 APPROX. GUEST COUNT Event Name 1,325 GATE 450 0 875 0 0 ❑ ❑ May Showers Sports Wedding Anniver. and Corporate Funerals Golf Other Birthdays Comm. Events Outings Parties Events 30 I l _ I 200 _� 2' 00 _ 30 l 275 200 30 175 150 _ 150 175 75 _ 1 225 150 125 125 _ j 75 �75 l 50 ` 156 175 _ 30 Brookes Shower 5/2/2020 5ymphonia Chorale Concert 5/3/2020 Romeo Band 5/4/2020 Carbin / Wiszowaty 5/8/2020 Mary's Mantle Charity Bfast 5/9/2020 Chores / Shaffer 5/9/2020 Aye / Chen 5/10/2020 SCHS Band 5/13/2019 5CH5 Choir 5/14/2020 Studio of Rochester 5/15/2020 Godfren / Marshall 5/16/2020 LO Girls Tennis 5/19/2020 Lake Orion H5 Band 5/20/2020 Bethany Christian Jr/Sr Bqt 5/21/2020 Santos / Miller 5/22/2020 Adams / Green 5/24/2020 Rochester Cross Country 5/26/2020 Adams Girls Lacrose 5/27/2020 Oakland Twp Historical Dist 5/28/2020 Simons / Kolis 5/29/2020 Billardello / Stone 5/30/2020 Hay / Heal 5/31/2020 TOTAL TYPES OF PARTIES 22 9 1 12 ❑ 0 0 ❑ APPROX. GUEST COUNT 2,410 1,010 0 1,400 ❑ 0 0 ❑ 47 Fuller Oak Mgmt. / Addison Oaks 2020 Future Bookings Event Name DATE Wedding l 100 17P Ab 150 175 150 225 250 250 Showers Anniver. Birthdays 30 75 Sports and Comm. Events 150 _.._115_. 100 75 75 100 100 Corporate Funerals Golf Other Events Outings Parties _ l I 'I _ I 100 _ _ LO Girls Soccer 6/1/2020 Adams Robotics 6/2/2020 Lake Orion Softball 6/3/2020 LO Thespians 6/4/2020 Alexander / Brown 6/5/2020 Staten / Dowden 6/6/2020 Stanis / Peterson 6/7/2020 Adams Boys Lacrosse 6/8/2020 SC Softball 6/9/2020 Roch Boys Lacrosse 6/10/2020 SC Girls Soccer 6/11/2020 DuBois / Kronewitter 6/12/2020 Chapman / Sarti 6/13/2020 Cartwright / Archutowski 6/19/2020 DiBella/Schultz Graduation 6/20/2020 Baron / Eliaser Shower 6/20/2020 Gutkin / Mathai 6/20/2020 Fowler / Lando 6/26/2020 Burns / West 6/27/2020 Perry 50th Anniversary 6/28/2020 TOTAL TYPES OF PARTIES 20 9 2 S 0 0 0 1 APPROX. GUEST COUNT Event Name 1,755 DATE 1,200 Wedding 150 1:i0 150 175 75 175 100 100 75 150 125 100 105 July !Showers Anniver. xirthdays l_ 30 _ 30 350 Sports and Comm. Events 0 0 0 100 0. Golf Other Funerals Events Outings Parties I _ , 50 _ McGraw / Liptak 7/3/2020 Richmond / Waterworth 7/4/2020 Kleimola / Nelson 7/10/2020 Addington / Sweeny 7/11/2020 Connelly Shower 7/12/2020 Walker / Desrosier 7/12/2020 Durkin/ Zix 7/17/2020 Debroy / Kutchen (ceremony only) 7/18/2020 Murphy / Aldrich 7/18/2020 Wolschlager / Bua Shower 7/19/2020 Jacobson / Thompson 7/19/2020 Trojanowski / Hannah 7/24/2020 Gaffke / Kerr 7/25/2020 Wiggins/ Hurst 7/26/2020 Ovesen / Lipari 7/31/2020 TOTAL TYPES OF PARTIES 15 12 2 0 0 0 0 T APPROX. GUEST COUIIIT 1,635 1,525 50 0 0 0 0 50 48 Fuller Oak Mgmt. / Addison Oaks 2020 Future Bookings Event Name DATE Wedding 225 50 1 125 200 200 179 100 J 75 120 250 _125 150 Y"25 73 Showers sports Anniver. and Birthdays Comm. I Events J I _ Corporate Funerals Golf Events Outings _I I Other Parties Loria / McBratnie 8/1/2020 McNulty / Smith 8/2/2020 Quint / Arena 8/7/2020 Moore / Tovia 8/8/2020 Chen / Hartwell 8/9/2020 Kraise / Ray 8/14/2020 Nesler / Batson 8/15/2020 Howes / Kitson 8/16/2020 Richardson / Stiles 8/21/2020 Nastovski / Blaska 8/22/2020 Ward / Gooch 8/23/2020 Lane / Maynarts 8/28/2020 Chen / Shteynzil -9/29/2020 Richarville / Stearns 8/30/2020 TOTAL TYPES OF PARTIES 14 14 ❑ ❑ ❑ ❑ ❑ ❑ APPROX. GUEST COUNT Event Name 1 1,395 DATE 1,395 September Wedding 150 J 266 125 70 125 250 75 150 225 100 150 225 ❑ Showers Anniver. Birthdays ❑ SPOM and Comm. Events _ _ 0 ❑ ❑ Corporate Golf Funerals Events Outings J I _ I 0 Other Parties Scheer / Pike 9/4/2020 Vihtlic/Vankrimph 9/5/2020 Crake / Summerville 9/6/2020 Gresock / Beckmeyer 9/10/2020 Pandoff/Jones 9/11/2020 Metevier / Piwowarski 9/12/2020 Worrel / Maurice 9/13/20-2 TO Mullins / Stein 9/18/2020 Zemmer / Newsom 9/19/2020 Richards / Wagner 9/20/2020 Winstead / O'Rourke 9/25/2020 Monci / Harrison 9/25/2020 TOTAL TYPES OF PARTIES 12 12 0 ❑ ❑ ❑ ❑ ❑ A PPROX. GUEST COUNT 1,845 1,845 0 ❑ ❑ ❑ ❑ ❑ 49 Fuller Oak / Addison Oaks 2020 Future Bookings Event Name DATE V00ding 150 225 150 200 30 A _ J 125 I 30 200 50l— 175 I IdO 100 Showers Anniver. Birthdays I Sports and Comm. Events f Cf.:1'I). I, ` Funerals Golf Other Events Outings Parties a _ __ Bixman / Surmont 10/2/2020 Chouinard / Raiskin 10/3/2020 Laudaxio / McCabe 10/9/2020 Franchini / Babik 10/10/2020 Stanko / Farris 10/10/2020 Sarpolus / Eleftheriou 10/11/2020 Fader/Forbes 10/16/2020 Plegens / Verne 10/16/2020 Adams / Fax 10/17/2020 Connelly / Heilman 10/18/2020 Jesuale / Rodd 10/23/2020 Fanelli / Milicevic 10/24/2020 Cabala / Lukas 10/31/2020 TOTAL TYPES OF PARTIES 13 13 0 0 0 0 0 0 APPROX. GUEST COUNT - - Event Name 1,710 ----- DATE 1,710 November- Wedding 100 150 100 146 175 1-75 100 0 Showers Anniver. Birthdays l _ I _ 0 Sports and Comm. Events 75 250 350 75 15 0 0 1 0 Corporate Golf Funerals Events Outings J I a j f ! 11 , _ 0 Other Parties 30 , Rochester Cross Country 11/1/2020 Adams Boys Soccer 11/5/2020 Duiin / Pokorski 11/6/2020 Levy / Koth 11/7/2020 Rochester Football 11/8/2020 Moyer / Olsen Rehearsal 11/12/2020 Long / Messina 11/13/2020 Olsen / Moyer 11/14/2020 SC Jr Cougars Football 11/15/2020 Adams Cross Country 11/19/2020 Bjork / Bloomberg 11/20/2020 Halabicky / Thomas 11/21/2020 SC Volleyball 11/22/2020 Hyatt / Riley 11/27/2020 TOTAL TYPES OF PARTIES 14 7 0 6 0 0 0 1 APPROX, GUEST COUNT 1,730 950 0 750 0 0 0 30 50 Fuller Oak Mgmt. 1 Addison Oaks 2020 Future Bookings Deicembdr Showers Sports Event Name DATE Wedding Anniver. and Corporate Funerals Golf other Birthdays Comm. Events Outings Parties Events Houghton / Irons 12/4/2020 ISO Rochester Church of Christ 12/5/2020 150 LO Volleyball 12/6/2020 75 5arconi / Burke 12/11/2020 125 Dudek / Friese 12/12/2020 175 Proper Family Christmas 12/13/2020 30 ❑CPR Christmas Lunch 12/14/2020 75 OCPR Christmas Dinner 12/14/2020 75 Muir/ Devonce 12/31/2020 175 TOTAL TYPES OF PARTIES 9 4 0 I 4 � 0 � 0 I 0 1 APPROX. GUEST COUNT 325 175 0 150 D 0 0 0 51 Event Event Event Name Fam�fa Huglsesflorres ; Cook/Harris Remax Grimy Sh"E Mercy HS Alumni 0 TOTAL Fi NQUET SALES 0 Monthly Grand Totals NC -Cs Event Attendance SALES DEDUCTIONS FROM SALES Showers Sports and Corporate Golf Other Beverage - Beverage - Service Other Fees GRASS Less Less DATE Wedding Anniver. Comm. Funerals Alcohol Nan -Alcohol Food Sales Safes Tax Room Rentel Grawity NET SALES Birthdays Events Evz nts Outings Parties Sales Sales Fce Etc SALES Paid Out Sales Fax 11"20 75 $ 285.D0 5 89-06 S L407.19 $ 356-25 S 12&25 $ 2,265J5 $ 128.25 s 2,,237-50 114f2020 160 $ 474_DO $ 9,000 00 $ 1,846_DD $ 6K 6 $ 650.00 5 12,708ZG S W-56 S 12,026M $ BA5A-12 $ 1;45.27 3111f2020 20D S 7 wA3 $ 864-78 S 13443,4D $ 22,DD0.00 5 -1,245.27 S 20,754.73 111612020 100 S 97.50 $ 1,852-5D $ 390.00 $ 140.40 $ 24480AD $ 144.a0 S 2,340A0 1}Sa,F= Sp 5 29M $ 560.13 S 117.93 $ 42.44 $ 750.D0 $ 4244 5 70756 1f23f2D20 Ea $ 17614 $ 3-44592 5 7D4,40 S 253-W $ 4,480.00 $ 25358 $ 4,-26.42 lf2$ji02(7 125 S 300.94 $ 5,7_7.81 S 1,20335 5 7.222.50 5 $ 7=50 30 - 225 M 325 0 0 S 3,272.4m I S 2,931,85 $ 35,332.97 5 8,127.45 5 2492.50 5 550.ce 5 51,907.21 S - S 2,49250 S 49,414.71 So 225 MI) 17„S 0 D $ 3,272A3 . 5 2,032.96 5 35,33"7 S 8,127,a5 5 2,492-50 4 G54.04 $ 51,907.21 I $ - $ Z4n-0 $ 44,414.7E 52 Fuller Oak Mgmt. / Glen Oaks 2020 Future Bookings a. Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Funerals Events Outings Parties Birthdays Events Shema Yisreal Seder 4/8/2020 250 NF Basketball 4/9/2020 75 Providence Hospital 4/13/2020 150 Farm. Stingrays 4/15/2020 125 Robert Half 4/16/2020 75 Kunkel 4/19/2020 100 Remax 4/23/2020 75 Grodin 4/25/2020 225 Atlantis Swim Team 4/26/2020 125 Farm Youth Assistance 4/28/2020 125 Jaffa 4/29/2020 125 laffa 4/29/2020 150 TOTAL TYPES OF PARTIES MI-VAUA. ULIC.>l LUUIVI Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Funerals Events Outings Parties Birthdays Events Marian HS Prom 5/1/2020 200 Bloom. Hills Forensics 5/5/2020 75 Gov. Warner Fashion Show 5/6/2020 200 WB Parks Senior Dance 5/6/2020 150 Boy Scouts 5/7/2020 100 Costa 5/8/2020 150 Mercy Robotics 5/11/2020 100 NF Choir 5/12/2020 125 Winters 5/16/2020 200 WB Band 5/17/2020 125 Seaholm Band 5/17/2020 300 Farm Schools 5/19/2020 125 Farm Tennis 5/19/2020 75 Farm Hills Figure Skating 5/20/2020 75 Nimitz 5/24/2020 125 NFBand 5/26/2020 100 AIM HS Graduation 5/27/2020 100 Franklin Road Christian School 5/28/2020 125 Pfeffer 5/29/2020 150 McCauley 5/30/2020 200 DCDS Dance 5/31/2020 75 TOTAL TYPES OF PARTIES 21 5 0 14 T 0 ❑ 1-d APPROX. GUEST COUNT 2,875 925 0 1,650 200 ❑ ❑ 200 53 Fuller Oak Mgmt. / Glen Oaks 2020 Future Bookings Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Funerals Birthdays Events Events Outings Parties Burnstein Clinic 6/1/2020 150 NF Soccer 6/1/2020 75 Groves Orchestra 6/2/2020 75 WB Orchestra 6/3/2020 75 Wozniak 6/6/2020 200 Farmington Softball 6/8/2020 100 NF LAX 6/9/2020 75 Farm. LAX 6/10/2020 75 NF Staff 6/11/2020 ❑olinski 6/12/2020 150 Tran 6/13/2020 200 Farm Soccer 6/15/2020 100 OCSBA 6/17/2020 75 1a rvis 6/20/2020 200 MIPRIMA 6/24/2020 Henry Ford 6/24/2020 Tri Community Coalition 6/26/2020 Zeches 6/27/2020 200 TOTAL TYPES OF PARTIES 1�1 r"It laR-1 At+ ■ 75 125 50 75 Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Funerals Events Outings Parties Birthdays Events Schneider 7/11/2020 125 Berschback 7/11/2020 75 Eaton 7/16/2020 75 McKinney 7/18/2020 200 Arden Companies 7/23/2020 75 Thomas 7/25/2020 200 Beechview Swim 7/26/2020 200 TOTAL TYPES OF PARTIES 7 3 ❑ 1 0 0 3 0 APPROX, GUEST COUNT 950 525 0 200 0 0 225 0 54 Fuller Oak Mgmt. / Glen Oaks 2020 Future Bookings Showers Sports and Corporate Golf ether Event Name DATE Wedding Anniver. Comm. Funerals Events Outings Parties Birthdays Events Clawson Rotary 8/5/2020 75 Gale 8/7/2020 150 Vipperman 8/8/2020 200 Community Living 8/14/2020 200 Chapman 8/15/2020 200 Second Chance 8/16/2020 100 Guerreso 8/21/2020 150 Sirly 8/22/2020 200 Brennan 8/28/2020 150 Weber 8/29/2020 200 TOTAL TYPES OF PARTIES 10 7 0 1 0 0 2 0 APPROX. GUEST COUNT 1, 625 1,250 0 200 0 0 175 0 September Showers Sports and Corporate Goff Other Event Name DATE Wedding Anniver. Comm. Funerals Events Outings Parties Birthdays Events Popovski 9/5/2020 200 Locke 9/6/2020 150 CBOR 9/10/2020 75 Warriors "trust 9/11/2020 100 SOCME 9/17/2020 75 Collins 9/19/2020 200 Second Mile 9/20/2020 125 Long Acre House 9/24/2020 450 Rosseau 9/25/2020 150 Curry 9/26/2020 200 TOTAL TYPES OF PARTIES 10 5 1 0 0 3 0 3 APPROX. GUEST COUNT 1,725 900 1 0 0 75 0 300 45 Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Funerals Birthdays Events Events Outings Parties Sargent 10/2/2020 150 Murray 10/3/2020 200 Hastedt 10/9/2020 150 Bonasso 10/10/202-0 200 Darmetro 6/16/2020 150 Verklan 10/17/2020 200 Jaffa 10/21/2020 125 Jaffa 10/21/2020 150 Pena 10/24/2020 200 NFSoccer 10/27/2020 125 Gilbert 10/31/2020 200 TOTAL TYPES OF PARTIES I 11 i 8 I 0 I 1 I 2 0 0 0 APPROX. GUEST COUNT 1,850 1,450 0 125 275 0 0 0 55 Fuller Oak Mgmtr / Glen Oaks 2020 Future Bookings November Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Events Funerals Outings Parties Birthdays Events Groves Soccer 11/2/2020 75 NF Band 11/4/2020 75 Grabowski 11/7/2020 200 Farm Soccer 11/9/2020 125 WB X Country 11/11/2020 75 WB Parks Mother Son Dance 11/12/2020 200 MSU Tax School 11/19/2020 75 MSU Tax School 11/20/2020 75 McMinn 11/28/2020 200 NF Swimming 11/30/2020 75 TOTAL TYPES OF PARTIES 10 2 5 3 APPROX. GUEST COUNT 1,175 400 0 425 350 0 0 0 December Showers Sports and Corporate Golf Other Event Name DATE Wedding Anniver. Comm. Funerals Events Outings Parties Birthdays Events Farm. Football 12/1/2020 125 NF Volleyball 12/2/2020 125 NF Football 12/3/2020 125 Kuzma 12/4/2020 150 Coretek 12/5/2020 175 DCD5 Football 12/6/2020 125 Woodcreek Civic Asso 12/6/2020 100 McCabe Funeral Home 12/9/2020 100 OC Treasurers 12/10/2020 125 ❑C Exectutive Holiday Party 12/11/2020 200 Huntington MGT. 12/11/2020 200 Kolling 12/12/2020 200 Brother Rice Football 12/13/2020 125 TOTAL TYPES OF PARTIES 13 2 0 5 3 0 ❑ 3 APPROX. GUEST COUNT 1,875 350 0 625 475 0 ❑ 425 Total Showers Sports and Number of Corporate Golf Other Event Name Wedding Anniver. Comm. Funerals Parties Events Outings Parties Birthdays Events Booked TOTAL TYPES OF PARTIES 126 38 1 48 18 0 10 11 APPROX. GUEST COUNT 15,620 6,875 100 5,145 1,675 0 1 875 1,950 56 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 K-1 FACILITIES MAINTENANCE AND DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon. Jr., Chief of Facilities, Maintenance and Development Sarah Cook-Maylen, Natural Resources Coordinator Submitted: March 9, 2020 Subject: Natural Resources FY2020 Contracted Invasive Species Treatments EXECUTIVE SUMMARY As part of the Oakland County Parks & Recreation — Natural Resources Management (NR) program, staff plans to expend $107,220 in budgeted funds for approximately 338 acres of invasive species treatments in cost centers that exceed $20,000 and therefore require OCPR Commission approval. The proposed treatments are for populations of Phragmites, Swallowwort spp., Reed Canary Grass and Oriental Bittersweet in high quality wetland habitats and grassland restoration areas. Work will occur at Independence and Orion Oaks, which have been managed as part of an ongoing natural area restoration program since 2007. The proposed work will be completed by annual blanket contractor Cardno of West Olive, MI. Cardno will also treat 112 acres of invasive species at Addison, Groveland, Highland, Lyon, Rose, Springfield, and Waterford Oaks for amounts that total less than $20,000 per cost center and therefore do not require OCPR Commission approval. FUNDING OCPR-NR has $280,000 budgeted for all Natural Areas Stewardship, including invasive species spraying, in 2020. Approval is requested for cost centers that exceed $20,000 and are outlined below: Invasive Species Treatments: Independence Oaks $84,750 Budget Center Exceeds $20,000 Invasive Species Treatments: Orion Oaks $22,470 Budget Center Exceeds $20, 000 ATTACHMENTS • Attachment A — Independence Oaks Scope of Work/Quote • Attachment B — Independence Oaks Treatment Map • Attachment C — Orion Oaks Scope of Work/Quote • Attachment D — Orion Oaks Treatment Map 57 Page 2 STAFF RECOMMENDATION Staff recommends the Commission approve awarding a contract to Cardno of West Olive, MI for the priority Independence Oaks and Orion Oaks invasive species control work for a not -to -exceed project amount of $107,220 as budgeted in the FY2020 Natural Resources Maintenance Program. MOTION Move to approve awarding a contract to Cardno of West Olive, MI for the priority Independence Oaks and Orion Oaks invasive species control work for a not -to -exceed project amount of $107,220 as budgeted in the FY2020 Natural Resources Maintenance Program. 58 2020 OAKLAND COUNTY PARKS INVASIVE SPECIES TREATMENT Cardno, Inc. has entered into an Agreement with the County of Oakland under Contract No. 005330 which provides Ecological Restoration throughout Oakland County, Michigan. Cardno proposes to complete the following work following the terms and conditions listed under Contract No. 005330. SCOPE OF WORK: Cardno will provide treatment of common reed (Phragmites australis), reed canary grass (Phalaris arundinacea), oriental bittersweet (Celastrus orbiculatus), barberry (Berberis thunbergii), black swallow - wort (Cynanchum louiseae), and pale swallow -wort (Cynanchum rossicum). The treatments will be implemented by licensed and trained applicators from May through October of 2020 depending on the appropriate seasonal timeframe for each target species. Cardno will provide proactive communication and ArcGIS data to update the Natural Resources Manager and appropriate Oakland County Parks (OCP) representatives on the progress within each approved unit in order to utilize the maximum NTE dollar amounts. Aquatic nuisance control permitting will be performed by Cardno. This will include the development of treatment maps and permit applications and submission of treatment reports on behalf of OCP to the Michigan Department of Environmental Quality (MDEQ). Cardno will charge this time and time for other reporting and GIS related tasks to the combined GIS NTE. Each NTE with an approved amount lower than the Cardno quote will be treated up to the maximum budget according to OCP instructions. To complete these units a scope change will be required and can be provided upon request. Independence Oaks shim IND .. ID A All Phragmites Acres Am 81.5 Target I Phragmites Target 2 IL I $43,150.00 0• Approved NTE $25,000.00 IND IND-OBS-A 9.8 Bittersweet $6,150.00 $6,150.00 IND IND-OBS/SW-1 22.4 Bittersweet Swallow -wort $11,840.00 $11,840.00 IND IND-OBS/SW-2 68.8 Bittersweet Swallow -wort $32,400.00 $15,000.00 IND IND-OBS/SW-4 34.8 Bittersweet Swallow -worts $16,800.00 $6,000.00 IND IND-RCG-1 4.2 RCG $2,375.00 $2,375.00 IND IND-RCG-2 3.2 RCG $1,975.00 $1,975.00 IND SW/OBS-3-20 63.7 Swallow -wort Bittersweet $32,000.00 $10,000.00 IND IND-SR .8 Shrubs $2,280.00 $2,280.00 IND IND-P/RC-1 2.57 Phragmites RCG $3,430.00 $3,430.00 IND I IND-P/RCG-SU .41 Phragmites RCG $700.00 $700.00 Accepted: County of Oakland Representative, Date Cardno Representative, Date J 182001 M03 59 is ----- • ~ 4 -_j' " I - , . '.. ,,-A — � .' i �- ' 1- IND-RCG-1 IND-P-9) IND-OBS/SW-4� — - 4.19 acres 1.06 acres ` �. 34.84 acres, .. IND-P-A IND-P-10 �- �- t IND-P-18 .1.08 acres - t ° 0.45 acres 0.23 acres r f / IND-P-1 11.28 acres -SW/OBS •* }'' 3-20 63.73 acres - _ { r�:.'° IND-P-RS "� ...,. IND-P/RCG-SU� L ` 0.63 acres] 0.41 acresr""�.� , IND-P-5 IND-OBS/SW-2 r —` 49.3 acres t k 68.75 acres IND-P-SP 0.12 acres IND-OBS/SW-1 x - f 22.37 acres yj� / _IND-RC13-2 t` 1 IND-P-NPU • z V 3.17 acres *, IND-P-4 ` 1.99 acres h 2.41 acres] ._. .13 ac 12 2.13 acres IND-P_18� 0.07 acres S'f ":x . .: _, . i+r;7 4514 f ' IND-P-111 1.05 acres IND-P-BG 6.71 acres IND-OBS-A — 9.79 acres i� IND-P/RC-1 22.57 acres (aAKLAND COUNTY PARKS M F i Independence Oaks 9501 Sashabaw Road Clarkston, MI 48348 Cardno FY2020 Approved Work Areas -- QPark Boundary Water Course Water Area Trail Multi -Use Approved Work Areas Bittersweet QPhragmites QReed canary grass Shrubs Swallow worts 2017 Aerial Photo I I I 1,000 2,000 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford• MI 248-858-0906 www.Destination0akiand.com Revision DaK:3/9/ — "The information that has been pr-dad herewkh has been compiled from re orded da—, plats, tax maps, surveys and public records. It Is not a legally recorded map sor vey and Is not Intended to be used as one. Users should consult the holy ources mentionetl above when questions arise." V Location: \\OAKFS03\K DriveTarksRec\General\Natural Resources103 NaturalAmas\Herbicide Treatments\ContractWork 2020\ContractWork FY2020.mxd 2020 OAKLAND COUNTY PARKS INVASIVE SPECIES TREATMENT Cardno, Inc. has entered into an Agreement with the County of Oakland under Contract No. 005330 which provides Ecological Restoration throughout Oakland County, Michigan. Cardno proposes to complete the following work following the terms and conditions listed under Contract No. 005330. SCOPE OF WORK: Cardno will provide treatment of common reed (Phragmites australis), oriental bittersweet (Celastrus orbiculatus)„black swallow -wort (Cynanchum louiseae), and pale swallow -wort (Cynanchum rossicum). The treatments will be implemented by licensed and trained applicators from May through October of 2020 depending on the appropriate seasonal timeframe for each target species. Cardno will provide proactive communication and ArcGIS data to update the Natural Resources Manager and appropriate Oakland County Parks (OCP) representatives on the progress within each approved unit in order to utilize the maximum NTE dollar amounts. Aquatic nuisance control permitting will be performed by Cardno. This will include the development of treatment maps and permit applications and submission of treatment reports on behalf of OCP to the Michigan Department of Environmental Quality (MDEQ). Cardno will charge this time and time for other reporting and GIS related tasks to the combined GIS NTE. Each NTE with an approved amount lower than the Cardno quote will be treated up to the maximum budget according to OCP instructions. To complete these units a scope change will be required and can be provided upon request. Orion Oaks ORN ORN ORN ALL PHRAGMITES ORN-OBS-1 ORN-OBS/SW-2 12.8 7.8 25.3 Phragmites Bittersweet Bittersweet Swallow -wort $7,520.00 $3,900.00 $12,450.00 $7,520.00 $2,500.00 $12,450.00 Accepted: County of Oakland Representative, Date Cardno Representative, Date J 182001 M03 m ;res_f OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 K-2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: April 9, 2020 Subject: OCPR Waterford Oaks Administration Building Soffit & Facia Staining (General Approval) PROJECT CATEGORIES Agenda Type: Approval Type: Project Type: EXECUTIVE SUMMARY ✓ Consent Agenda Conceptual Approval Capital Improvement Regular Agenda Construction Approval ✓ Maintenance ✓ General Approval Enhancement 1. Scope Preparation and staining of the exterior wood facia, soffit and window frames for the Administration Building. 2. Need Existing facia soffits and window frames were last stained in 2015 and which is currently peeling in various locations around the perimeter. For proper wood maintenance, these building components require staining every 3-5 years. 3. Review and approval history Date Description Sept 2019 Currently unbudgeted in FY2020 4. Funds requested a. Current FY budgeted amount: i. $0 b. Recommended total amount: i. $12,000 (1) Staining to be completed by Eason Painting (Annual Contract) (2) A $2,015 contingency is included for unforeseen wood conditions. (3) Since staining and painting are considered operational expenses, staff recommend funding the project by reducing the Capital Improvement Program and increase the Administration Building Maintenance line item #730198 in the amount of $12,000. ATTACHMENTS 1. Attachment A — Eason Painting Quotation #2525 63 Page 2 STAFF RECOMMENDATION Staff recommends the Commission approve increasing the Eason Painting, Inc. contract #5383 in the amount of $9,985 plus a $2,015 contingency for the exterior soffit and facia staining on the Administration Building, for a total project cost of $12,000. Staff further recommends completion of a 2nd quarter budget amendment to reduce the FY2020 Capital Improvement Program and increase Administration Building Maintenance line item ADD #730198 in the amount of $12,000 with the FY2020 Operating Budget. MOTION Move to approve an increase to the Eason Painting, Inc. contract #5383 in the amount of $9,985 plus a $2,015 contingency for the exterior soffit and facia staining on the OCPR Waterford Oaks Administration Building, for a total project cost of $12,000; and Move to approve a 2nd quarter budget amendment to reduce the FY2020 Capital Improvement Program and increase Administration Building Maintenance line item ADD #730198 in the amount of $12,000 with the FY2020 Operating Budget. Parks and Recreation Commission Illustrative Net Position - Unrestricted Account Balances Unrestricted Net Illustrative Net Position - Unrestricted Position Operating Reserve $ 5,750,000 FY2020 Capital Equipment Budget $ 391,000 FY2020 Revised Planned Use of Balance Budget $ 3,319,934 Total Active CIP Projects - Budget (see Active CIP Budget to Actual report for details) $ 5,065,815 Undesignated: $ 1,873,960 Less: April Agenda - ADM soffit painting operating amendment $ (12,000) $ 1,861,960 Capital Projects Closed in FY2020 $ 973,899 Total Net Position - Unrestricted as of December 31, 2019 (unaudited) $ 17,362,608 PARKS AND RECREATION FUND (#50800) FY 2020 Cost Center Dept ID Program Acct Account Name AMENDMENTS Revenues PUB 5060666 160666 665882 Planned Use of Balance 12,000 Total Revenues $ 12,000 Expenses FM 5060910 160430 730389 General Program Administration 12,000 $ 12,000 64 Eason Painting Inc 20502 Hall Rd Clinton Twp, MI 48038 (586)465-5081 info@easonpainting.com http://www.easonpainting.com/ Estimate ADDRESS SHIP TO Oakland County Parks Oakland County Parks 2800 Watkins Lake Rd 2800 Watkins Lake Rd Waterford, MI 48328 Waterford, MI 48328 SALES REP Kevin Eason ACTIVITY Work To Be Completed Address Work to be completed at the following address: Administration Building 2800 Watkins Lake Rd Waterford, MI 48328 Exterior Power Wash Power Wash all surface to be painted on complete exterior of home to remove dirt, peeling or loose paint and prep surface to receive new finish. Exterior Protect & Cover Mask and cover all area as needed to protect from paint and primer. Remove and replace failing caulk as needed and replace with SW 45 year caulk. Scrape, sand and wire brush any loose or peeling paint. Tighten and loose nails, siding or trim. TIME Sand all surfaces of lap siding on exterior of building as needed to prepare surface for new finish. Apply 2 coat of to PPG/Sikins Cetol to bare or repaired areas of existing lap siding and blend color to match existing. Excluded are the Soffits and Trim Boards. TIME Apply 1 coat of PPG/ Sikins ProLuxe Transparent finish to all existing stained lap siding on exterior of building. Daily Clean Up Daily clean up and removal of debris . Option 1 Windows O E A S O N PAINTING ESTIMATE # 2525 DATE 09/11 /2019 EXPIRATION DATE 10/31/2019 QTY AMOUNT 500.00 1,000.00 2,000.00 2,800.00 185.00 Thank You For Your Buisness I Please Visit www.easonpainting.com 65 ACTIVITY Exterior Satin And Varnish Windows Xtra Large Sand all surfaces as needed to prepare surface for new finish. Apply 1 coat of PPG/Sikins Cetol stain to all bare or repaired areas of existing windows and 1 coat PPG/Sikins ProLuxe Transparent finish to all exterior windows . Remove failing caulk as needed. Replace failing caulk with color matched cedar caulk. Thanks for the opportunity to work with you on this project. Please call TOTAL me after you review. Gratefully Yours, Kevin Eason 810-459-3283 Accepted By Accepted Date QTY AMOUNT 3,500.00 $9,985.00 Thank You For Your Buisness I Please Visit www.easonpainting.com 66 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 L-1 PLANNING & RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: March 9, 2020 Subject: Approval — Request for Sale of Alcohol on Commission Property — Oakland County Fair INTRODUCTION AND HISTORY Per Oakland County Parks and Recreation Commission Rules, attached please find a request for sale of alcohol on Commission property from the Oakland County Fair for the Michigan Antique Festival October 2-4, 2020. Sale times for the Antique Festival would be Friday and Saturday 11 a.m. — 7 p.m., and 12 — 5 p.m. on Sunday. ATTACHMENTS • Letter of Request to Sell Alcohol on Commission Property from Oakland County Fair STAFF RECOMMENDATION Staff recommends the Commission approve the sale of alcohol on Commission property at Springfield Oaks County Park on October 2-4, 2020. MOTION Move to approve the sale of alcohol on Commission property at Springfield Oaks County Park for the Michigan Antique Festival to be held on October 2-4, 2020, sale times would be Friday and Saturday from 11 a.m. — 7 p.m., and 12 — 5 p.m. on Sunday. 67 DavlwsbLli't"I, klk zl8,3 ?l_I j January 20, 2020 Dear Chairman Fisher and Commissioners: Loren Hotchkiss The Oakland County Fair Board is requesting permission from the Oakland County Parks and Recreation Commission to obtain a temporary liquor license for three events to be held at Terri Burnett Springfield Oaks County Parkin 2020. The events are: Michigan Antique Festival May 1-3 and October 2-4, and Sin of Steel Car Show June 6. Sale times for the Antique Festival would be Deborah Kayga Friday and Saturday 11 am- 7pm and 12- 5 pm on Sunday. Sale time for the Sin of Steel car show would be 11 am-6 pm. Donn Marshall We are excited to continue to have such large events at Springfield Oaks County Park, As these events continue to grow we hope it will bring several thousand people to the grounds and the surrounding area businesses, as they establish themselves as annual events here in Davisburg. Jennifer Angus Lori Bosetti The sale of craft beer would tie into the local feel and artisan nature of these events. These MaryAnn Floyed sales would be a fundralser for the fair, The commission has previously approved similar Kelly Fuller alcohol sales to benefit our fair. Debbi Gallo Ryan Hart The Oakland County Fair Board, as in the past, would meet all the insurance and other Ted Kenyon requirements set forth by the commission. We will uphold the high standard of the Oakland Chelsie Marshall County Parks. Melanie Peterson Please feel free to call or email me with any questions. Fay Preston Galen Ressler Thank you, Ken Roberts Ashley Saunders Cu Jackie Scramlin L.C. Scramlin " General Manager L C Scramlin The Oakland (ounty 1-11 Fair Associations' mission is to povide u Public educationlshowccisa of our youth through hands-on experience with exhibits, demonstrations, and Presentations as young People develop life skills in n family ntmasphero. 68 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 L-2 PLANNING & RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: March 9, 2020 Subject: Request for Sale of Alcohol on Commission Property - Clarkston SCAMP INTRODUCTION AND HISTORY Per Oakland County Parks and Recreation Commission Rules, attached please find a Request for Sale of Alcohol on Commission property from Clarkston SCAMP. For the past several years Clarkston SCAMP has worked with OCPR and the Waterford Chamber of Commerce to sell alcohol for our Oakland Uncorked event at the Oakland County Farmer's Market. This year's Oakland Uncorked is on Friday, August 7, 2020. ATTACHMENTS • Letter of Request for Sale of Alcohol on Commission property from Clarkston SCAMP STAFF RECOMMENDATION Staff recommends the Commission approve the sale of alcohol on Commission property from Clarkston SCAMP at the Oakland County Farmer's Market for Oakland Uncorked on Friday, August 7, 2020. MOTION Move to approve the request for sale of alcohol on Commission property from Clarkston SCAMP at the Oakland County Farmer's Market for Oakland Uncorked on Friday, August 7, 2020. clarkstan SCAMP "A Special Camp p, Special kids.!" Executive Board President Anne Evans Is' Vice President Barb Rush 2nd Vice President Zac Bell Secretary Jennifer Krausman Treasurer Derek Werner Past President Joe Fabrizio Board Members Lindsey Baker Rich Glenn Dawn Horner Steve Kremer Al Kuhn Myles Mosher Megan O'Neill Nini Becky Rumph Pender Jeff Roeser Maria Vermeulen Sue Welker Andrew Wint Bob Brumback Ex-Officio Member Kathy Christopher Ex-Officio Member Legacy Funds Robert A. Olsen Family Rumph Family Jacqui Milzow Memorial Scholarship Fund The Alexander Foundation John & Sue Welker In Memory Of: Mary Wollesen Clarence G. Catallo Jr. Diane E. Wint Lewis E. Wint Lucien & Angela Meloche Bryan Michael Weightman John Elden Bowman Staff Members Aimee Baker Executive Director Maddy Nalli Executive Assistant 5565 Pine Knob Lane, Clarkston, MI 48346 Phone: (248)623-8089 Fax: (248) 623-8070 www.clarkstonscamp.org February 6, 2020 Chairman Gary McGillivray Oakland County Parks and Recreation Commission 2800 Watkins Lake Rd. Waterford, MI 48328 Dear Mr. McGillivray, North Oakland SCAMP Funding Corporation is requesting permission to sell alcohol at the Oakland County Market located at 2350 Pontiac Lake Road, Waterford, MI 48328. The liquor license will be for August 7, 2020 from 7:00-10:00pm for Oakland Uncorked. This event was held at the Oakland County Market the last six years without incident and was a great success. North Oakland SCAMP Funding Corporation is a 501c (3) organization which solely provides funding for Clarkston SCAMP which is a 5 week summer day camp for children and young adults with special needs. Oakland Uncorked is hosted in partnership by Oakland County Parks, Clarkston SCAMP and Waterford Chamber of Commerce. A portion of the proceeds from this event will be donated to benefit Clarkston SCAMP. Thank you for your consideration, Aimee Baker Executive Director N. Oakland SCAMP Funding Corporation North Oakland SCAMP Funding Corporation Mission Statement - "To provide funding for Clarkston SCAMP, a unique summerprogram offering fun social and recreational opportunities for children and young adults with disabilities. " 70 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 M FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities, Maintenance & Development Submitted: March 9, 2020 Subject: Capital Improvement Program Pending Projects Summary Report EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of `Projects — Budget to Actual Expense Report' 2. No funds requested with this report 3. Change in Report includes: a) Addition —Addison Oaks Conference Center— Electrical Improvements 4. Receive and File ATTACHMENTS 1. Attachment A — Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the Capital Improvement Program Projects Summary Report. MOTION Move to receive and file the Capital Improvement Program Projects Summary Report. 71 1. , la: 41141, CIP # Cost Center Description Capital Improvement Program/Project Name Sprinfield Oaks Golf Course - #10 Culvert 3078 Replacement (FY2020 - $22,648) Springfield Oaks Golf Course Irrigation Replacement Phase II (FY2018 - $10,000 - Complete) (FY2019 - $106,540 - Complete) 2772 (FY2020 - $107,780) Springfield Oaks Activity Center 2532 Water Quality Improvements (FY2017 - $168,850) Pending FY2017 - FY2020 Capital Project Summary Consent Agenda 9 M (Source; Budget to Actual Report ) Description of Project Project Status Percent Complete Removal and Replacement of existing 265 LF 12" diameter metal pipe culvert with new 12" High Density Poly Ethelene (HDPE) pipe running across golf course fairway #10 from wetland complex to Irrigation pond. Construction Approval - August 2019 95% Existing 30+ year old culvert is failing and needs to be replaced. Failure in causing sink holes and flooding/drainage issues within #10 golf course fairway. Phased replacement of golf course irrigation system. Phase II is the replacement of the back nine irrigation mains and system controls. Commission Approved - October 2018 - Golf course was developed in 1976. Irrigation system is 30+ phase II years old. Replacement is based on lifecycle of the system and is intended to reduce need for system repairs. Commission Approved -August 2019 - Phase I — Front nine mains and controls (Complete) Phase III Phase III — Back nine heads and laterals Phase IV — Front nine mains and laterals Engineering/Design of water quality improvements to the existing water distribution system that previously included the potential phased installation of wells to avoid current potable water issues tha thave resulted in Health Department mandated water restrictions at Conceptual Approved November 2017 the facility. Construction Approved February 2018 Two attempts were made to drill the phase one well. Adjusted Scope Conceptual Approval - Unfortunately, neither well produced the required gallons per minute (gpm) required per the MDEQ/OC June 2019 Health department permit for the facility use. Adjusted Scope Construction Approval - Therefore staff, engineers, WRC and OCHD proposed to August 2019 install a 3" HDPE looped water system completely for potable water from the existing water tower well. The existing water tower will be solely for the Activity Center fire suppression and site fire hydrants. 95% 95% 72 03/0912020 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda 9 M (Source; Budget to Actual Report ) CIP # Cost Center Description Capital Improvement Program/Project Name 2821 Catalpa Oaks - Storage & Electrical Pedestals (FY2018/FY2019 - $54,916) 2915 Independence Oaks - Bailey House Mitigation FY2018 - $40,000 Red Oaks Waterpark 3062 Slide Pump Motor Replacement (FY2020 - $20,000) Description of Project Installation of two (2) campground -style electrical pedestals. Pedestals will be located where they can best support events held at the park. Programs and events in southeast Oakland County are frequently held at Catalpa Oaks. The pedestals are intended to increase the capacity for large recreational events by providing electricity for mobile units and stages. Scope: In cooperation with the MLC Building, Inc. Preservation Clarkston (recently formed non-profit) and Clarkston Schools, funding for land surveying, property split and closing cost to potentially divide approximately 1 acre of land from Independence Oaks North in the location of the existing Bailey House for preservation and private sale. Replace an original slide pump motor for the water slide constructed in 1991, due to detrioration and unavailable replacement parts Project Status Percent Complete Completed in conjunction with the Perimeter Pathway and Sports Field Grading & Irrigation Projects 50% Conceptually Approved -June 2018 Construction Approved - March 2019 Construction Begins - Spring 2019 Conceptually approved - August 2018 Budget Amendment - May 2019 to fund 50% from Unrestricted Net Position Completion by park operations staff and 50% annual contractors 73 03/0912020 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda 9 M (Source; Budget to Actual Report ) CIP # Cost Center Description Capital Improvement Program/Project Name Red Oaks Waterpark Children's Water Playground Replacement (FY2019 - 80,000) (Proposed FY2020 - $800,000) (Proposed FY2021 - $500,000) 2958 SPG/SPR - Roof Replacement 2853 (FY2018 - $40,000) 2856 (FY2020 - $172,000) a.k.a SPG/SPR - Clubhouse Renovation Description of Project Project Status Design/Engineering for the Replacement of the water structure with similar -size structure, updating to Design/Engineering Approved - February current recreational and accessibility standards. 2019 Water structure was installed in 2003. Metal bases and Conceptual Approval - December 2019 structural components are rusting and starting to fail. Construction Approval - July 2020 Replace 1785 SF asphalt shingle roof, provide insulation to comply with building codes, extend low point overhang to stop further deterioration of siding, remove chimney. Conceptual Approval - September 2018 Building was constructed in 1973, with improvements Construction Approval - January 2020 in 1990. Roof does not overhang building and has significant ice damming, which needs to be addressed when replacing roof. Percent Complete 30% 25% 74 03/09/2020 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda 9 M (Source; Budget to Actual Report ) Cost Center Description CIP # Description of Project Project Status Percent Capital Improvement Program/Project Name Complete Replace existing decks located at the boat house rental facility; including approximately 1,300 SF of treated Independence Oaks - Boathouse Dock & Deck wood decking Project will include modification or Replacement reinforcement of handrails on perimeter deck. Phase I: Conceptual Approval - November 2019 3046 (FY2019 - $15,000) Design and engineering; Phase II: Construction Construction Approval - March 2020 20% (FY2020 - $36,000) Wood decking more than 12 years old. Replacement is intended to reduce maintenance needs and improve safety and appearance of the facility. In-house design/engineering for the installation of an accessible ramp from the parking lot to the upper In-house design/engineering is 95% clubhouse entrance as well as (3) accessible parking complete. Springfield Oaks Clubhouse - Exterior ADA spaces located near the same entrance. 3005 Improvements (FY2019 - $9,600) May require Commission Approval 20% pending construction quotations from Proposed as part of the FY2019 system -wide program annual contractors. to comply wiht the Americans with Disabilities Act (ADA) for facilities and programs. Remove and replace electrical components within the Conference Center, originally construction in 1929, in order to address electrical code and functionality issues identified in the 2019 Arc Flash Study. Addison Oaks Conference Center -Electrical Conceptually Approved -Dec 2019 3093 Improvements (FY2020 - $33,308) Upon completing the budgeted FY2019 Arc Flash Contruction Approval -April 2020 15% electrical compliance assessment for the facility, it was discovered that the electrical system has several code deficiencies and functionality issues that required immediate attention. Installation of several sanitary and water flow meters Construction Approved -November 2019 Groveland Oaks Concession & Campground - as part of the required Michigan Department of 3081 Construction anticipated to be completed Sanitary Modifications Environment, Great Lakes and Energy (EGLE) Ground 15% 3079 (FY2020 - $22,555) Water Discharge Permit, under the EPA, 1994 PA 451 prior to the FY2020 campground operating season 75 1. , la: 41141, CIP # Pending FY2017 - FY2020 Capital Project Summary Consent Agenda 9 M (Source; Budget to Actual Report ) Cost Center Description Percent Capital Improvement Program/Project Name Description of Project Project Status Complete Springfield Oaks Activity Center - HVAC 3070 Replacement (FY2020 - $275,000) Springfield Oaks Activity Center Storm Water Improvements 2559 (FY2019 - $27,027) (FY2020 - $100,000) Replace the HVAC air handler, condenser unit and other equipment installed in 1971 used for building heating, cooling and ventilation located in the Activity Center. A new data drop and an Energy Management System upgrade will be included in this project. Conceptual Approval -January 2020 Project is part of the park system -wide management of Construction Approval - August 2020 building equipment. Replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacement and increase efficiencies. Scope; Create a Stormwater Management Master Plan for the entire Springfield Oaks Property. Need: A stormwater management master plan is needed for both the SAC and SPG portions of Springfield Oaks. Major needs in SAC include addressing high volume storm volumes and scouring at the N end of the property, extending into the drainage ditches along Andersonville Rd, planning for future paving requests by the OC Fair Board, animal waste pollution prevention BMPs in the CBs associated with the barns. Issues on the golf course side involve storm system planning for clubhouse renovations, preventative and reactionary culvert replacements, Commission Approved Design/Engineering - March 2019 Postponed 15% 15% 76 03/0912020 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda 9 M (Source; Budget to Actual Report ) CIP # Cost Center Description Capital Improvement Program/Project Name Description of Project Groveland Oaks - Pedestrian Bridge Replacement 3071 (FY2020 - $15,000) (FY2021 - $290,000) Engineering/Design for the replacement of the existing 150' steel arch frame pedestrian bridge Pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Regular inspections have identified structural issues with the existing steel frame and concrete abuments that need to be addressed in the near future. Refer to structural engineering report. Structural inspections not needed until 15 years after replacement is completed. Previously Reported Projects that are 100% complete and are in the process of closure. CIP Project Names 2747 Addison Oaks Park - Adams Lake Lodge & Picnic Site Improvements 2754 Catalpa Oaks Perimeter Pathway 2755 Catalpa Oaks Sports Field Grading & Irrigation 3076 Lyon Oaks Conference Center - Sanitary Drain System Replacement 2857 Red Oaks Nature Center - Insulation & Door Replacement 2880 Red Oaks Waterpark - Wave Pool Duct Work Replacement Project Status Percent Complete Conceptual Approval -April 2020 10% Construction Approval - August 2020 77 0�1G1.�A_1\I1111011091511►1\1 �_1;I ►t�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 9 N RECREATION PROGRAMS & SERVICES To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Operations Brandy K Boyd, Chief of Recreation Program and Services Submitted: March 4, 2020 Subject: Partnership Agreement for the Rhythm & Rhymes Music Festival — July 18, 2020 INTRODUCTION AND HISTORY An initiative of the OCPR Commission has been to heighten programming and special events in the southeast part of the county. A partnership was formed between OCPR, the City of Southfield and the City of Oak Park in 2018. A one -day music festival is being planned for Saturday, July 18, 2020, and five (5) musical acts will perform. The event will host two local acts, two regional acts and one nationally known act. Concert goers will also be able to enjoy some great food from five food vendors and enjoy delicious treats from a dessert vendor. As part of the agreement OCPR would contribute $15,000 towards the expenses of the music festival. The direct expenses of the one -day festival is $40,000. The Bicentennial Committee in celebration of our 200th Birthday is committing to $10,000 towards the concert. Some of the major expenses include musical acts, staging, lighting, and marketing. The City of Southfield is contributing $9,500 plus the cost of the facility and grounds, emergency services and public work. All agencies are contributing staff, department resources and physical items such as tents, generators, golf carts, etc. the rest of the funds will be covered by sponsorship of the event. STAFF RECOMMENDATION Staff requests the Commission continue supporting the community partnership and approve the funds for the Rhythm & Rhymes Music Festival out of the Recreation Programs and Services Department Special Event account in the amount of $15,000. MOTION Move to approve the Community Partnership Agreement for the Rhythm & Rhymes Music Festival with the City of Southfield and the City of Oak Park on Saturday, July 18, 2020, and authorize the expenditure of the budgeted funds in the Recreation Programs and Services Department Special Event account in the amount of $15,000. 78 PARTNERSHIP AGREEMENT FOR RHYTHM & RHYMES MUSIC FESTIVAL BETWEEN CITY OF SOUTHFIELD, CITY OF OAK PARK AND OAKLAND COUNTY PARKS AND RECREATION COMMISSION This Agreement is entered into on ("Effective Date"), between the City of Southfield, a Municipal Corporation located at 26000 Evergreen Road, Southfield, MI 48037 ("Southfield"), the City of Oak Park, a Municipal Corporation located at 14000 Oak Park Boulevard, Oak Park, MI 48237 ("Oak Park"), and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 ("OCPRC"). Southfield, Oak Park, and OCPRC agree to the following terms and areas of responsibility regarding the Rhythm & Rhymes Music Festival to be held at Southfield Civic Center on Saturday, July 18, 2020 ("Festival"). §1. Rhythm & Rhymes Music Festival Committee: There shall be a Rhythm & Rhymes Music Festival Committee comprised of one designee from Southfield, Oak Park, and OCPRC ("Committee"), his/her designees may attend committee meetings as deemed appropriate. The Committee shall work together to plan, organize, and carry out the Festival in accordance with this Agreement, including making the decision to cancel the Festival, if the need arises. The Committee shall pre -approve all sponsors for the Festival. §2. Southfield agrees to assume the following responsibilities for the Festival, at its sole cost: 2.1. Provide use of the Civic Center grounds, parking and rooms as needed July 17-19; 2.2. Contract with Artistic Director- Alexander Zonjic; 2.3. Provide staffing for set-up Friday, day of event, and clean-up Sunday; 2.4. Provide table and chairs; 2.5. Provide tents; 2.6. Provide golf carts for Committee use related to the Festival; 2.7. Provide snow fencing; 2.8. Provide Emergency Services; 2.9. Provide trash receptacles; 2.10. Provide a generator; 2.11. Help market the Festival through website, social media, signs, or other mediums as available; and 2.12. Provide an employee or officer to serve as an active member of the Committee. §3. Oak Park agrees to assume the following responsibilities, at its sole cost: 3.1. Provide staffing for set-up Friday, day of event, and clean-up Sunday; 3.2. Help market the event through website, social media, signs, or other mediums as available; 3.3. Provide an employee or officer to serve as an active member of the Committee. §4. OCPRC agrees to assume the following responsibilities, at its sole cost: 4.1. Provide staffing for set-up Friday, day of event, and clean-up Sunday; 4.2. Provide table and chairs; 4.3. Provide tents; 4.4. Provide light towers; 4.5. Provide fencing; 4.6. Provide flagging; 4.7. Provide 2 buses for parking shuttle service; 4.8. Organize and oversee food vendor area; Page 1 of 3 — Final Version 79 4.9. Help market the event through website, social media, signs, or other mediums as available. 4.10. Provide an employee or officer to serve as an active member of the Committee. §5. Financial Responsibilities: 5.1. Southfield shall receive all monies for the Festival. All checks and monies due under this Agreement (vendors, sponsorships, market vendors, etc) shall be made payable to the "Southfield Parks and Recreation Department". 5.2. Southfield shall contribute $9,500, Oakland County Bicentennial Committee shall contribute $10,000 and OCPRC shall contribute $15,000 for the Festival, such money shall be paid to Southfield Parks and Recreation. 5.3. All Parties shall help obtain a collective total of $5,500 in sponsorship monies for the Festival, such monies shall be paid to Southfield Parks and Recreation. 5.4. All Parties must attempt to secure additional sponsors from outside sources, with those sponsors receiving promotional space on the marketing pieces, such monies, if received, shall be paid to Southfield Parks and Recreation. 5.5. The monies collected shall only be used for the expenses of the Festival in the current year. 5.6. In the event the Festival does not occur or the Committee decides to cancel the Festival, all monies shall first be used to pay all expenses related to the Festival and any monies left over shall be returned to the contributing financial sponsors commensurate to the percentage of their donation to the remaining balance. §6. Liability: 6.1. Each Party shall be responsible for any Claims made against that Party by a third party and for the acts or omissions of its employees and volunteers arising under or related to this Agreement. 6.2. Each Party shall seek its own legal representation and bear the costs associated with such representation, including judgments and attorney fees, for any Claim that may arise from the performance of this Agreement. 6.3. No Party shall have any right under this Agreement or under any other legal principle to be indemnified or reimbursed by the other Party or any of its agents in connection with any Claim. This Agreement does not, and is not intended to, impair, divest, delegate or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity for any Party. 6.4. As used in this Agreement "Claim(s)" means any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether any such claims are brought in law or equity, tort, contract, or otherwise, and/or whether commenced or threatened. 6.5. If any work required to be performed by a Party is performed by a third -party contractor or subcontractor, then such Party shall require: (1) its contractor or subcontractor to hold harmless, indemnify, and defend the other Parties and their Page 2 of 3 — Final Version 80 employees, volunteers, officers, and officials, against any Claims arising out of the performance of such work and (2) its contractor or subcontractor to name other Parties and their employees, volunteers, officers, and officials as named insureds and to provide a copy of such certificate of insurance. The certificates to be furnished to all Parties before July 13, 2020. §7. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY OAK PARK: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: APPROVED AND AUTHORIZED BY SOUTHFIELD: NAME: TITLE: DATE: SIGNATURE Page 3 of 3 Final Version 81 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Chief of Business Operations Submitted: April 1, 2020 AGENDA ITEM NO. 10 A BUSINESS OPERATIONS Subject: INFORMATIONAL — Request for Relief from Fuller Oak Management, LLC INTRODUCTION On Tuesday, March 31 st, 2020, we received the email below from Janet Lekas, Vice -President from Fuller Oak Management LLC. Management from Fuller Oak Management LLC will be in attendance to present. " As a trusted partner of Oakland County for over the past 40 years, we feel confident in our ability to address the concerns and anxiety of our shared clients and your constituents. We have been a steady hand in dealing with every issue that had been posed to us concerning this unprecedented virus shutdown, and all of our clients have been very supportive of our handling of their concerns. We will continue to provide the answers that will provide for the best outcomes for the people that have put their trust in our business, as we are sure you would expect us to. As hard as it is for the experts to stay ahead of the COVID19 Pandemic, it is as equally difficult, for a small business, like Oak Management, to assess the outcome that this will have on our future. One advantage that we do have is that we are in constant contact with our clients, and we are seeing trends, and having conversations that are truly unsettling. Every decision to this point is made to get us past one week, then one more. The dynamics of this shutdown change daily, sometimes hourly. As we are told that the apex of this virus is weeks/months out, so is the fallout for our clients and Oak Management. The longer that this continues the more likely there will be unfortunate results. Areas of concern: • This has hit us at a point when there are a smaller number of critical events (wedding), since it is early in our season. Some of these clients have been able to move their events later this year, which is good. As we go forward the number of critical events increases and they will be hit with less quality choices, and will tend to cancel and seek other options. We have already seen this starting. This is where the shutdown will start to show a great impact on revenues as we see loss of business and cancellations increase (refunding of deposits). • Another area of concern is the reduced numbers of guests at each event. Guests will not want, or will not be able, to travel. Expected revenue from scheduled events will be down. • Cancellations are ongoing, some clients will lose their jobs causing additional cancellations. This will impact us for this year and is already showing a sign for decreased events for 2021 (like 2008). • Parties may fall out of favor, given the concern of being in large groups due to ongoing governmental mandates or personal requirements for social distancing. Shelter in Place has already mandated that we cancel several months of bookings. Given the situation described above, the outlook looks dire for 2020 and possibly 2021. We would greatly appreciate relief of rent and utilities this year. The additional funds would allow us to rehire many of our employees and stabilize our company for a rocky 2021." 82 Page 2 HISTORY On January 1, 2016, the County and Fuller Oak Management, LLC ("Oak Management") entered into a 10-year contract. This Contract requires Oak Management to provide and gives them the exclusive right to provide Services at Addison Oaks Conference Center and Glen Oaks Conference Center and Grill Room ("Facilities"). These Services include all food and beverage (alcoholic and non-alcoholic) products and services and all other products or services provided by Oak Management at the Facilities or elsewhere when the food and beverages are prepared at the Facilities. This Contract was approved by the Board of Commissioners in Miscellaneous Resolution #14020. Section 5 of this Contract sets forth the following payment obligations for Oak Management. • Flat Fee. A Flat Annual Fee for use of the Facilities. In 2016, this amount was $115,000.00; • Equipment Fee. An Annual Equipment Fee for the use of County -owned equipment. In 2016, this amount was $20, 000.00; • Food and Beverage Fee. An Annual Food and Beverage Fee based on annual sales according to sales amounts--5% for Gross Receipts from $1,500,000.01 to $1,750,000.00;6% for Gross Receipts from $1,750,000.01 to $2,000,000.00; and 7% for Gross Receipts over $2,000,000.00; and • Utilities. Payment of gas, electricity and heat utilities at the Facilities and municipal water and sewer at Glen Oaks. The Flat Fee, Equipment Fee, and Food and Beverage Fee are due October 20th each year covering the previous year. Beginning on October 1, 2017, the Flat Fee and Equipment Fee have been increased by 3%, each October 1. As with most contracts, the Contract with Oak Management includes a "Force Majeure" clause." Force Majeure is a French term that means "superior force." Force majeure clauses are written differently, but they all address circumstances under which parties to a contract may be excused from contractual obligations. This clause comes into play when events occur that neither party could foresee or control and that made a party's performance impossible. Generally, force majeure events are limited to only the very most significant of events. Said another way there is a very high standard for force majeure. The Force Majeure Clause in the Oak Management Contract provides: Notwithstanding any other term or provision of this Contract, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, any law, order, regulation, direction, action, or request of the United States government or of any other government, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, or other labor difficulties. Reasonable notice shall be given to the affected Party of any such event. The Contractor is expected, through insurance or alternative temporary or emergency service arrangements, to continue its obligations under this Contract in the event of a reasonably anticipated, insurable business risk such as loss of gas and electricity service, business interruption and/or any insurable casualty or loss. With this information as a background, there can be no doubt that the COVID-19 pandemic and related Executive Orders issued by the Governor are "force majeure" events. Specifically, Executive Order 2020-011, effective March 17, 2020, issued a temporary prohibition on large assemblies and events of more than 50 people and closed schools. Executive Order 2020-20 closed restaurants, food courts, cafes, and other places of public accommodations offering food and beverage for on -premises consumption from March 22, 2020 to April 13, 2020, regardless to the number of people present. Furthermore, Executive Order 2020-21 issued a temporary requirement to suspend all activities that were not necessary to sustain or protect life from March 24, 2020 to April 13, 2020. Given the current crisis Oak Management e-mailed staff on March 31, 2020 requesting relief under its Contract. 83 Page 3 FULLER OAK MANAGEMENT PROPOSAL "We would like to have rent and utilities for 10/1/19 — 9/30/20 forgiven." Quoted from email on March 31, 2020. *Note — utilities are estimated based on previous actuals and reduced for the lack of use during the shutdown. Addison Oaks Conference Center Estimated Utilities to be forgiven - $30,000* Fixed Flat Fee to be forgiven - $71,027.26 Fixed Equipment Fee to be forgiven - $10,927.27 Estimated F&B Fee (Commission) - $0 Estimated Total To be Forgiven for Addison Oaks - $111,954.53 Glen Oaks Conference Center Estimated Utilities to be forgiven - $42,500* Fixed Flat Fee to be forgiven - $54,636.35 Fixed Equipment Fee to be forgiven - $10,927.27 Estimated F&B Fee (Commission) - $0 Estimated Total To be Forgiven for Glen Oaks - $108,063.62 ESTIMATED GRAND TOTAL $220,018.15 STAFF PROPOSAL #1 — DEFERMENT ONLY All utilities, fixed flat fee, and fixed equipment fees would be tracked and paid off over the remaining time on the contract (December 31, 2025). No amount would be waived or forgiven. Equal Monthly Payment would be set up starting in January 2021. *Note — utilities are estimated based on previous actuals and reduced for the lack of use during the shutdown, minus what has already been paid. Utilities from January and February would be invoiced for payment. Addison Oaks Conference Center Estimated Utilities - $15,000* Annual Fixed Flat Fee - $71,027.26 Fixed Equipment Fee - $10,927.27 Estimated F&B Fee (Commission) - $0 Estimated Total To be Deferred for Addison Oaks - $96,954.53 Glen Oaks Conference Center Estimated Utilities - $30,000* Fixed Flat Fee - $54,636.35 Fixed Equipment Fee - $10,927.27 Estimated F&B Fee (Commission) - $0 Estimated Total To be Deferred for Glen Oaks - $95,563.62 ESTIMATED GRAND TOTAL $192.518.15 84 Page 4 Estimated Proposed 60 Monthly Payments of $3,208.64 (January 2021 -December 2025) STAFF PROPOSAL #2 — COMBINATION DEFERMENT AND FORGIVENESS Estimated Utilities at Addison Oaks from March 1 would be tracked and deferred. Utilities from October — December have been invoiced for and already reimbursed. Utilities from January and February would be invoiced for payment. Estimated Utilities at Glen Oaks from March 1 would be tracked and deferred. Utilities from October — December have been invoiced for and already reimbursed. Utilities from January and February would be invoiced for payment. Fixed Flat Fee (annual) would be prorated by 50%. 50% would be forgiven and 50% would be deferred. Fixed Equipment Fee (annual) would be prorated by 50%. 50% would be forgiven and 50% would be deferred. The deferred amount would be paid off over the remaining time on the contract (December 31, 2025). Equal Monthly Payment would be set up starting in January 2021. *Note — utilities are estimated based on previous actuals and reduced for the lack of use during the shutdown. Addison Oaks Conference Center Estimated Utilities Deferred - $15,000* Fixed Flat Fee Deferred - $35,513.63 Fixed Equipment Fee Deferred - $5,463.64 Estimated Total To be Deferred - $55,977.27 Glen Oaks Conference Center Estimated Utilities Deferred - $30,000* Fixed Flat Fee Deferred - $27,181.68 Fixed Equipment Fee Deferred - $5,463.64 Estimated Total To be Deferred - $62,645.32 Estimated Utilities Forgiven - $0 Fixed Flat Fee Forgiven - $35,513.63 Fixed Equipment Fee Forgiven - $5,463.63 Estimated Total To be Forgiven - $40,977.26 Estimated Utilities Forgiven - $0 Fixed Flat Fee Forgiven - $27,181.67 Fixed Equipment Fee Forgiven - $5,463.63 Estimated Total To be Forgiven - $32,645.30 ESTIMATED TOTAL DEFERRMENT - $118,622.59 ESTIMATED TOTAL FORGIVNESS - $73,622.56 Estimated Proposed 60 Monthly Payments of $1,977.05 (January 2021 -December 2025) STAFF PROPOSAL #3 — DEFERMENT AND FORGIVENESS COMBINATION Estimated Utilities at Addison Oaks from March 1 would be tracked and deferred. Utilities from October — December have been invoiced for and already reimbursed. Utilities from January and February would be invoiced for payment. Estimated Utilities at Glen Oaks from March 1 forgiven. Utilities from October — December have been invoiced for and already reimbursed. Utilities from January and February would be invoiced for payment. Fixed Flat Fee (annual) would be prorated by 50%. 50% would be forgiven and 50% would be deferred. Fixed Equipment Fee (annual) would be forgiven. The deferred amount would be paid off over the remaining time on the contract (December 31, 2025). Equal Monthly Payment would be set up starting in January 2021. *Note — utilities are estimated based on previous actuals and reduced for the lack of use during the shutdown. Addison Oaks Conference Center Estimated Utilities Deferred - $15,000* Fixed Flat Fee Deferred - $35,513.63 Fixed Equipment Fee Deferred - $0 Estimated Utilities Forgiven - $0 Fixed Flat Fee Forgiven - $35,513.63 Fixed Equipment Fee Forgiven - $10,927.27 85 Page 5 Estimated Total To be Deferred - $50,513.63 Glen Oaks Conference Center Estimated Utilities Deferred - $0 Fixed Flat Fee Deferred - $27,181.68 Fixed Equipment Fee Deferred - $0 Estimated Total To be Deferred - $27,181.68 Estimated Total To be Forgiven - $46,440.90 Estimated Utilities Forgiven - $30,000* Fixed Flat Fee Forgiven - $27,181.67 Fixed Equipment Fee Forgiven - $10,927.27 Estimated Total To be Forgiven - $68,108.94 ESTIMATED TOTAL DEFERRMENT - $77,695.31 ESTIMATED TOTAL FORGIVNESS - $114,549.84 Estimated Proposed 60 Monthly Payments of $1,294.93 (January 2021 -December 2025) These are just 3 examples of options, but any combination of deferment and forgiveness or no action at all, can be taken up by the Commission. Any forgiveness chosen must be sent to and approved by the Board of Commissioners. ATTACHMENTS 1. Contract #004048 — Fuller Oak Management 86 From: ianet(a)oakmanagement.comfmailto:ianet(a�oakmanagement.comj Sent: Tuesday, March 31, 2020 4:09 PM To: Stencil, Daniel J <stencild(a)oakgov.com>; Castonia, Phillip P <castoniai)Caboakgov.com> Subject: Oak Management - Covid Crisis Dan and Phil, I hope you and your families are staying healthy!!! As a trusted partner of Oakland County for over the past 40 years, we feel confident in our ability to address the concerns and anxiety of our shared clients and your constituents. We have been a steady hand in dealing with every issue that had been posed to us concerning this unprecedented virus shutdown, and all of our clients have been very supportive of our handling of their concerns. We will continue to provide the answers that will provide for the best outcomes for the people that have put their trust in our business, as we are sure you would expect us to. As hard as it is for the experts to stay ahead of the COVID19 Pandemic, it is as equally difficult, for a small business, like Oak Management, to assess the outcome that this will have on our future. One advantage that we do have is that we are in constant contact with our clients, and we are seeing trends, and having conversations that are truly unsettling. Every decision to this point is made to get us past one week, then one more. The dynamics of this shutdown change daily, sometimes hourly. As we are told that the apex of this virus is weeks/months out, so is the fallout for our clients and Oak Management. The longer that this continues the more likely there will be unfortunate results. Areas of concern: This has hit us at a point when there are a smaller number of critical events (wedding), since it is early in our season. Some of these clients have been able to move their events later this year, which is good. As we go forward the number of critical events increases and they will be hit with less quality choices, and will tend to cancel and seek other options. We have already seen this starting. This is where the shutdown will start to show a great impact on revenues as we see loss of business and cancellations increase (refunding of deposits). Another area of concern is the reduced numbers of guests at each event. Guests will not want, or will not be able, to travel. Expected revenue from scheduled events will be down. Cancellations are ongoing, some clients will lose their jobs causing additional cancellations. This will impact us for this year and is already showing a sign for decreased events for 2021 (like 2008). Parties may fall out of favor, given the concern of being in large groups due to ongoing governmental mandates or personal requirements for social distancing. Shelter in Place has already mandated that we cancel several months of bookings. Given the situation described above, the outlook looks dire for 2020 and possibly 2021. We would greatly appreciate relief of rent and utilities this year. The additional funds would allow us to rehire many of our employees and stabilize our company for a rocky 2021. Thanks so much for your consideration, Janet 87 sng OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET PURCHASING DIVISION LICENSE AND PROFESSIONAL SERVICES CONTRACT PROFESSIONAL SERVICE CONTRACT NUMBER: 004048 Contract Amount: $4,000,000.00 Contract Effective Date: 1/1/2016 Contract Expiration Date: 12/31/2025 This "Contract" is made between the COUNTY OF OAKLAND, a Michigan Constitutional Corporation, hereinafter called "County" and the "Contractor" as further described in the following Table. This Contract includes the license of County -owned real and personal property to Contractor and the provision of professional services by Contractor as further described herein. In this Contract, either Contractor or the County may also be referred to individually as a "Party" or jointly as the "Parties". COUNTY OF OAKLAND VENDOR 2100 Pontiac Lake Road Waterford, MI 48328 (herein, the "County") Fuller Oak Management, LLC 1480 W. Romeo Road INTRODUCTION Leonard, MI 48367 Vendor I. D. No. 738 (herein the "Contractor") A. The County owns and operates the following two (2) facilities, which are further described and depicted herein: ➢ Addison Oaks Conference Center ➢ Glen Oaks Conference Center and Grill Room B. The foregoing facilities have various food and beverage operations designed for use by the general public and designed to provide a means of recreation in Oakland County. C. The County desires to license the facilities and other property to the Contractor and grant it the exclusive right to provide food and beverage services at those facilities. This Contract is organized and divided into the following "Section" or "Sections" for the convenience of the Parties. SECTION 1. CONTRACT DOCUMENTS AND DEFINITIONS SECTION 2. CONTRACT EFFECTIVE DATE AND TERMINATION Page 1 of 36 FINAL 88 SECTION 3. SCOPE OF CONTRACTOR'S SERVICES SECTION 4. USE OF COUNTY FACILITIES AND PROPERTY SECTION 5. PAYMENT OBLIGATIONS SECTION 6. CONTRACTOR'S ASSURANCES AND WARRANTIES SECTION 7. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION SECTION 8. GENERAL TERMS AND CONDITIONS In consideration of the mutual promises, obligations, representations, and assurances in this Contract, the Parties agree to the following: §1. CONTRACT DOCUMENTS AND DEFINITIONS The following words and expressions when printed with the first letter capitalized as shown herein, whether used in the singular or plural, possessive or non -possessive, and/or either within or without quotation marks, shall be defined and interpreted as follows: 1.1. "Claims" means any alleged losses, claims, complaints, demands for relief or damages, suits, causes of action, proceedings, judgments, deficiencies, liability, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are imposed on, incurred by, or asserted against the County, or for which the County may become legally and/or contractually obligated to pay or defend against. 1.2. "Contract Documents" This Contract includes and fully incorporates herein all of the following documents: 1.2.1. Exhibit I: Contractor Insurance Requirements. 1.2.2. Exhibit II: Scope of Contractor's Services & Parties Responsibilities 1.2.3. Exhibit III: Description and Depiction of Facilities 1.2.4. Exhibit IV: Description of County Personal Property 1.2.5. Exhibit V: Servicemark 1.3. "Contractor Employee" means without limitation, any employees, officers, directors, members, managers, trustees, volunteers, attorneys, and representatives of Contractor, and also includes any Contractor licensees, concessionaires, contractors, subcontractors, independent contractors, contractor's suppliers, subsidiaries, joint ventures or partners, and/or any such persons, successors or predecessors, employees, (whether such persons act or acted in their personal, representative or official capacities), and/or any and all persons acting by, through, under, or in concert with any of the above. "Contractor Employee" shall also include any person who was a Contractor Employee at any time during the term of this Contract but, for any reason, is no longer employed, appointed, or elected in that capacity. Page 2 of 36 FINAL 89 1.4. "County" means the County of Oakland, a Municipal and Constitutional Corporation, its departments, divisions, authorities, boards, committees, and County Agent as defined below. 1.5. "County Agent" means all elected and appointed officials, directors, board members, council members, commissioners, employees, volunteers, representatives, and/or any such persons' successors (whether such person act or acted in their personal representative or official capacities), and/or any persons acting by, through, under, or in concert with any of them. "County Agent" shall also include any person who was a "County Agent" anytime during the term of this Contract but, for any reason, is no longer employed, appointed, or elected and serving as an Agent. 1.6. "Day" means any calendar day, which shall begin at 12:00:01 a.m. and end at 11:59:59 p.m. 1.7. "E-Verify" means an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their new hired employees. For more information and to register visit httt)s:He-verify. uscis. aov/enroll/. 1.8. 'Event" means a function, gathering, meeting, parry, wedding, or other assembly of persons or entities at or around the Facilities. 1.9. "Facilities" means the following real property, personal property, buildings, and the parking lots for the buildings, which are used by Contractor or Contractor Employees in performance of this Contract and are further described and depicted in Exhibit III: 1.9.1. Addison Oaks Conference Center 1.9.2. Glen Oaks Conference Center, Grill Room and Golf Course 1.10. "Fiscal Year" means the three hundred and sixty-five (365) day period beginning on October 1 and ending the following year on September 30; except for the first year of this Contract when the fiscal year shall begin on January 1, 2016 and end on September 30, 2016. 1.11. "Gross Revenue/Receipts" means the total dollar aggregate of the selling price plus all other fees for any Services provided by Contractor at the Facilities or elsewhere, including deposits from all events including those that cancel (as long as the food and beverages were prepared at the Facilities), excluding only taxes and gratuity (which is voluntarily paid by customers to Contractor), whether made by cash, check, credit card, credit account, exchange, coupon redemption or other value. 1.12. "Intellectual Property" means any developments, improvements, designs, innovation, and materials that may be the subject of a trademark/servicemark, copyright or patent, trade secrets or Proprietary Information. 1.13. "Oakland County Parks and Recreation Commission" or "OCPRC" means the county parks and recreation commission created by the county board of commissioners pursuant to Public Act 261 of 1965. Page 3 of 36 FINAL 90 1.14. "Property" means the real property and personal property owned by the County which is listed, described, and depicted in Exhibit III and IV. 1.15. "Proprietary Information" means ideas, concepts, inventions and processes related to the development and operation of computer software and systems such as source code, object code, security procedures and passwords. 1.16. "Services" means all food and beverage (alcoholic and non-alcoholic) products and services and all other products or services provided by Contractor or Contractor Employees at the Facilities or elsewhere when the food and beverages are prepared at the Facilities. Services shall include, but not be limited to, the purchase, preparation, transportation, and service of food and beverages (alcoholic and non- alcoholic) by the Contractor or Contractor Employees; clean-up after Events; rental of linens, tableware, glassware, paper ware, decorations, tables, chairs, special equipment and inflatables provided by or through the Contractor or Contractor Employees; valet services provided by or through the Contractor or Contractor Employees; coat -check services provided by or through the Contractor or Contractor Employees; and operation of mobile food and beverage carts or stands by the Contractor or Contractor Employees. §2. CONTRACT EFFECTIVE DATE AND TERMINATION 2.1. The "Effective Date" of this Contract shall be as stated on the first page of this Contract, and unless otherwise terminated or canceled as provided herein, it shall end at 11:59:59 p.m. on the "Contract Expiration Date" shown on the first page of this Contract, at which time this Contract expires without any further act or notice of either Party being required. The Parties are under no obligation to renew or extend this Contract after Contract Expiration Date, provided, however, that OCPRC, in its sole discretion, may extend this Contract for one five (5) year period after this Contract has been in effect for at least five (5) years ("Renewal Term"). The terms and conditions contained in this Contract shall apply to the renewal term, except that the Equipment Fee, the Flat Fee, and the Food and Beverage Fee shall be reviewed by the Parties. There shall be no further renewals or extensions of this Contract beyond the single renewal term set forth herein. At the expiration of the Contract or Renewal Term, the Contract shall be bid through the Oakland County Purchasing Division, according to its policies and procedures in effect at that time. Notwithstanding the above, under no circumstances shall this Contract be effective until and unless: 2.1.1. This Contract is signed by a Contractor Employee, legally authorized to bind Contractor. 2.1.2. Any and all Contractor Certificates of Insurance and any other conditions precedent to the Contract have been submitted and accepted by the County. 2.1.3. This Contract is signed by an authorized agent of the Oakland County Purchasing Division, as provided for on the signature page of this Contract. 2.2. The County may terminate and/or cancel this Contract (or any part thereof) at any time upon three hundred and sixty-five days (365) days written notice to the Contractor, if Contractor defaults in any obligation contained herein and within the three hundred and sixty-five days (365) notice period Contractor failed or did not Page 4 of 36 FINAL 91 attempt to cure such default. Cancellation or continuation of the Contract once a default occurs requires approval from the Board of Commissioners. The effective date for termination or cancellation shall be clearly stated in the written notice. Contractor's failure to obtain/receive four (4) million dollars in Gross Receipts/Revenues from the Facilities at the end of each Fiscal Year of this Contract, commencing with the 2021 Fiscal Year, shall be considered a default under this Contract. 2.3. In the event of termination and/or cancellation by either Party for any reason, Contractor shall pay the County all fees as set forth herein until the effective date of termination. 2.4. Upon termination and/or cancellation of this Contract, Contractor's use of County Property shall cease as of the effective date of termination, this shall include at the sole option of the County, cancellation of all Events Contractor scheduled at the Facilities after the effective date of termination. 2.5. Under no circumstances shall the County be liable for any future loss of income, profits, any consequential damages or any loss of business opportunities, revenues, or any other economic benefit Contractor may have realized but for the termination and/or cancellation of this Contract. The County shall not be obligated to pay Contractor any cancellation or termination fee if this Contract is cancelled or terminated as provided herein. 2.6. Contractor may terminate and/or cancel this Contract (or any part thereof) at any time upon three hundred and sixty-five days (365) days written notice to the County, if the County defaults in any obligation contained herein and within the three hundred and sixty-five days (365) notice period the County failed or did not attempt to cure such default. The effective date of termination and/or cancellation and the specific alleged default shall be clearly stated in the written notice. §3. SCOPE OF CONTRACTOR'S SERVICES 3.1. Contractor shall perform all Services identified and described in this Contract and the Exhibits. 3.2. Contractor and the County, through OCPRC, shall perform all responsibilities as listed and described in this Contract and Exhibits. 3.3. Equipment and Supplies. Contractor is responsible for providing the equipment and supplies to deliver the Services required by this Contract, which are not expressly required to be provided by the County herein. §4. USE OF COUNTY FACILITIES AND PROPERTY 4.1. Contractor may use and have full access to the Facilities described and depicted in Exhibit III, provided, however, Contractor shall in no way be involved in the operation and maintenance of the golf courses at the Facilities. Contractor's use and access to the golf courses at the Facilities applies only to the sale and service of alcoholic beverages and the operation of mobile food and beverage carts or stands. 4.2. Contractor may use the County's personal property, which may or may not be affixed to the Facilities, that is listed in Exhibit IV. All personal property listed in Exhibit IV (whether it is affixed or not affixed to the Facilities) is deemed to be the personal property of the County. Page 5 of 36 FINAL FL 4.3. Contractor shall only use the Facilities and the personal property listed in Exhibit III and IV for the purpose of providing Services at the Facilities or for preparing food and beverages to be served elsewhere. 4.4. The County may access the Facilities at any time for the purpose of examining and inspecting the Facilities and evaluating the Services provided pursuant to this Contract. If the County determines that the Facilities are not maintained pursuant to this Contract or Services are not provided pursuant to this Contract, it shall immediately notify Contractor in writing to correct the unsatisfactory conditions or Services. Contractor shall take immediate steps to correct such conditions or Services. 4.5. Contractor shall not place any signs or advertisements on the Facilities without the prior written consent of the OCPRC Executive Officer or his or her designee. 4.6. Contractor shall keep the Facilities and anything stored thereon in good order and repair and in a clean, safe, and healthful condition as required by this Contract and as required by federal, state or local, law, rule, regulation or ordinance. 4.7. Except as otherwise provided in this Contract, Contractor shall not make any structural alterations, additions, or changes to the Facilities, unless prior written approval is given by OCPRC Executive Officer or his/her designee. 4.8. At the expiration or termination of this Contract, Contractor shall leave the Facilities in the same condition that Contractor found them, less ordinary wear and tear, and clean of all rubbish. Contractor shall remove all of its personal property within thirty (30) days of expiration or termination of this Contract. If Contractor does not remove its personal property within the thirty (30) day period, the County shall dispose of it as it sees fit. Upon receipt of an invoice from the County, Contractor shall reimburse the County for all costs associated with the removal and disposal of Contractor's personal property. 4.9. Damaize/Destruction of Facilities or Countv Propertv. 4.9.1. If any damage or destruction occurs to the Facilities or other County -owned property, Contractor shall notify the County immediately 4.9.2. Contractor shall be responsible for any damage or destruction to the Facilities or other County -owned property, which arise out of the acts or omissions of Contractor or Contractor Employees. 4.9.3. The County shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs or replacements to the Facilities or other County -owned property, provided, however, that Contractor shall reimburse the County for all costs associated with repairing and/or replacing the Facilities or other County owned property (which costs arise out of the acts or omissions of Contractor or Contractor Employees). Contractor shall pay such costs within fourteen (14) days of receiving an itemized invoice from the County; unless the County makes a claim for such damage or destruction under its property insurance and it is covered and paid for by the County's property insurance, in which case Contractor shall reimburse the County for any deductible the County must pay in connection with the damage or destruction. Page 6 of 36 FINAL 93 4.9.4. In the event, any Facility is partially damaged or destroyed by fire or other casualty, the damage to such Facility shall be promptly repaired or rebuilt by the County and this Contract shall continue, except that if any Facility is damaged or destroyed by fire or other casualty to such a degree that it would prevent the Contractor from providing the Services as required by this Contract (in the County's reasonable discretion), then the County may elect to either repair or rebuild such Facility or to terminate the portion of this Contract as it relates to the particular Facility damaged or destroyed, by giving written notice to Contractor within thirty (30) days after the occurrence of such damage or destruction. Contractor will have thirty (30) days from the date of the notice to vacate such Facility. 4.9.5. While a Facility is being repaired or rebuilt, the Equipment Fee, the Flat Fee, and the Food and Beverage Fee owed by Contractor shall be reduced in proportion to the fraction of the Facility rendered unusable. If any one Facility is damaged or destroyed to such a degree that it would prevent Contractor from providing Services as required by this Contract (in the County's reasonable discretion), then Contractor may elect to remain at the Facility or to vacate the Facility, without further liability to the County. 4.10. Damage to Contractor Property. Contractor shall be solely liable and responsible for any property loss or damage resulting from fire, theft or other means to Contractor's personal property located, kept, or stored on or around the Facilities during this Contract. 4.11. Liability for Claims. Contractor shall be solely liable and responsible for any Claims, occurring at or around the Facilities, which arise out of Contractor's or Contractor's Employees use of the Facilities or performance of Services under this Contract. 4.12. Contractor acknowledges that it has no title in or to the Facilities or any portion thereof and will not claim any such title to the Facilities. 4.13. Eminent Domain. If any number of Facilities are entirely taken by any public authority under the power of eminent domain, then this Contract shall be terminated on the day the public authority takes possession of such Facility(ies). If less than the whole, but more than thirty-five percent (35%) of a Facility is taken by any public authority under the power of eminent domain, then either Party may terminate this Contract, as it relates to the specific Facility only, upon thirty (30) days written notice to the other Party. In the event neither Party elects to terminate this Contract, this Contract shall terminate on the date the public authority takes possession of a specific Facility. Neither Party shall have any future liability or obligation under this Contract, if it is terminated under this Section. 4.14. Alcoholic Beverages. 4.14.1. Alcoholic beverages may be sold, provided and served only by Contractor and Contractor Employees at the Facilities as part of the Services provided under this Contract. 4.14.2. The liquor licenses from the State of Michigan for the Facilities shall be held by the County and Contractor as co -licensees. Page 7 of 36 FINAL 94 4.14.3. The County shall be responsible for obtaining and maintaining the liquor licenses for the Facilities, including paying all costs and fees associated with obtaining and maintaining the liquor licenses and hiring and paying for the attorneys to assist with licensing from the State of Michigan. 4.14.4. Contractor and Contractor Employees shall be responsible for operating the Facilities in strict accordance with the Michigan Liquor Control Code, as amended and all rules and regulations promulgated thereunder ("the Code"). 4.14.5. The County and Contractor expressly acknowledge and confirm their joint responsibilities pursuant to the provisions of the Code for any and all violations under the Code at the Facilities, which may arise through acts or omissions of the County or Contractor or Contractor Employees. 4.14.6. Except as stated herein, Contractor or Contractor Employees shall have no right or interest in the liquor licenses for the Facilities. 4.14.7. Upon termination and/or cancellation of this Contract, or termination and/or cancellation of a portion of this Contract effecting a liquor license, all rights of the Contractor as co -licensee for the Facilities or a Facility shall terminate automatically, subject only to the approval of the Michigan Liquor Control Commission. Contractor and Contractor Employees agree to cooperate in all matters necessary to cause a transfer of its interest to the County, including the execution of all documents and forms required by the Michigan Liquor Control Commission. 4.14.8. Only Contractor and Contractor Employees may serve alcoholic beverages at the Facilities. All persons serving alcoholic beverages must be trained and certified as required by the Code. §5. PAYMENT OBLIGATIONS 5.1. Equipment Fee. For the use of County -owned equipment, Contractor shall pay the County an annual twenty -thousand dollar ($20,000.00) fee that shall be paid as set forth in this Section (hereinafter "Equipment Fee"); except that for the first Fiscal Year (January 1, 2016 to September 30, 2016), the Equipment Fee shall be fifteen thousand dollars ($15,000.00). 5.2. Flat Fee. For the use of the Facilities, Contractor shall pay the County an annual one hundred and fifteen thousand dollar ($115,000.00) fee that shall be paid as set forth in this Section (hereinafter "Flat Fee"); except for the first Fiscal Year (January 1, 2016 to September 30, 2016), the Flat Fee shall be eighty-six thousand two hundred and fifty dollars ($86,250.00). 5.3. Food and Beverage Fee. Contractor shall pay the County the following percentages of the Gross Receipts/Revenue per each Facility per Fiscal Year as a "Food and Beverage Fee": 5.3.1. 5% for Gross Receipts from $1,500,000.01 to $1,750,000.00; 5.3.2. 6% for Gross Receipts from $1,750,000.01 to $2,000,000.00; and 5.3.3. 7% for Gross Receipts over $2,000,000.00. Page 8 of 36 FINAL 95 r � , 5.3.4. Except for the first Fiscal Year (January 1, 2016 to September 30, 2016), the Food and Beverage Fee shall be calculated from January 1, 2016 to September 30, 2016. 5.4. Due Date. The Equipment Fee, Flat Fee and Food and Beverage Fee are due and payable on October 20 each year for the previous Fiscal Year's Equipment Fee, Flat Fee, and Food and Beverage Fee. 5.5. Annual Increases. On October 1 of each year, beginning on October 1, 2017, the Equipment Fee and Flat Fee shall be increased by three percent (3%) of the previous years' fees. 5.6. Utilities. The utilities, which Contractor is required to pay under in this Contract, shall be invoiced to Contractor on a quarterly basis. Contactor shall pay the utility invoice within thirty (30) days of receipt of the invoice. 5.7. All costs and fees due to the County herein shall be payable to the "County of Oakland" and sent to: Oakland County Parks and Recreation, Attention: Executive Officer, 2800 Watkins Lake Road, Waterford MI 48328. 5.8. Late Charge. If the County does not receive the fees, utilities, or any other sum owed by Contractor under this Contract within five (5) days of its due date, Contractor shall pay the County a late charge equal to ten percent (10%) of any such overdue amount. Such late charge represents a fair and reasonable estimate of the costs the County will incur by reason of late payment by the County. Acceptance of such late charge by the County shall in no event constitute a waiver of Contractor's default with respect to such overdue amount, nor prevent the County from exercising any of its other rights and remedies. 5.9. Under no circumstances shall the County be responsible for any cost, fee, fine, penalty, or direct, indirect, special, incidental or consequential damages incurred or suffered by Contractor in connection with or resulting from the Contractor's providing any Services under this Contract. 5.10. Off -Set. The County has the right to offset any amounts due and owing to the Contractor should the County incur any cost associated with this Contract that is the obligation of Contractor under this Contract. 5.11. In -Kind Services. This Contract does not authorize any in -kind services by either Party, unless expressly provided herein. §6. CONTRACTOR'S ASSURANCES AND WARRANTIES 6.1. Contractor certifies that all statements, assurances, records, and materials submitted to County in connection with securing this Contract have been truthful, complete and accurate in all respects. Any material false statement, representation or omission made in connection with Contractor seeking or obtaining this Contract may be grounds for canceling or terminating this Contract and/or debarring the Contractor from future County contracts. The County's right to cancel this Contract as provided herein shall be in addition to any other rights the County has to terminate or cancel this Contract. Page 9 of 36 FINAL 96 6.2. Service Warranty_ . Contractor warrants that all Services performed hereunder will be performed in a manner that complies with all applicable laws, statutes, regulations, ordinances, and professional standards. 6.3. Taxes. The Contractor shall pay, its own local, state and federal taxes, including without limitation, taxes by reason of this Contract, social security taxes, and unemployment compensation taxes. The County shall not be liable to or required to reimburse the Contractor for any federal, state and local taxes or fees of any kind. 6.4. Contractor's Incidental Expenses. Except as otherwise expressly provided in this Contract, the Contractor shall be solely responsible and liable for all costs and expenses incident to the performance of all Services for the County including, but not limited to, any professional dues, association fees, license fees (excluding any liquor license acquisition or maintenance fees), fines, taxes, and penalties. 6.5. E-Verifv. 6.5.1. In accordance with Miscellaneous Resolution No.09116 (BOC Minutes, July 30, 2009, pp. 37-38), unless otherwise exempted, beginning January 1, 2016 and throughout the term of this Contract, Contractor must certify it has registered with, will participate in, and will continue to utilize, once registered, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the Contractor. Breach of this term or conditions is considered a material breach of this Contract. 6.5.2. Contractor certifies it has registered with, has and will participate in, and does and will continue to utilize once registered and throughout the term of this Contract and any permissible extension hereof, the E-Verify Program (or any successor program implemented by the federal government or its departments or agencies) to verify the work authorization status of all newly hired employees employed by the Contractor. 6.6. Contractor Emplovees. 6.6.1. Contractor shall employ and assign qualified Contractor Employees as necessary and appropriate to provide the Services under this Contract. Contractor shall ensure all Contractor Employees have all the necessary knowledge, skill, and qualifications necessary to perform the required Services and possess any necessary licenses, permits, certificates, and governmental authorizations as may be required by law. 6.6.2. Contractor shall solely control, direct, and supervise all Contractor Employees with respect to all Contractor obligations under this Contract. Contractor will be solely responsible for and fully liable for the conduct and supervision of any Contractor Employee. 6.6.3. All Contractor Employees assigned to work under this Contract may, at the County's discretion, be subject to a security check and clearance by the County. Page 10 of 36 FINAL 97 6.6.4. All newly hired Contractor Employees, unless otherwise excluded under Misc. Resolution No. 09116, must undergo employment eligibility verification through the E-Verify system. Failure to verify newly hired employees is a material breach of this Contract. 6.7. Contractor Emplovee-Related Expenses. All Contractor Employees shall be employed at the Contractor's sole expense (including employment -related taxes and insurance). The Contractor warrants that all Contractor Employees shall fully comply with and adhere to all of the terms of this Contract. Contractor shall be solely and completely liable for any and all applicable Contractor Employee's federal, state, or local payment withholdings or contributions and/or any and all Contractor Employee related pension or welfare benefits plan contribution under federal or state law. Contractor shall indemnify and hold the County harmless for all Claims against the County by any Contractor Employee, arising out of any contract for hire or employer -employee relationship between the Contractor and any Contractor Employee, including, but not limited to, Worker's Compensation, disability pay or other insurance of any kind. 6.8. Full Knowledge of Service Expectations and Attendant Circumstances. Contractor warrants that before submitting its Proposal and/or entering into this Contract, it had a full opportunity to review the proposed Services and all County requirements under this Contract. The Contractor is responsible for being adequately and properly prepared to execute this Contract. Contractor has satisfied itself in all material respects that it will be able to perform all obligations under the Contract as specified herein. 6.9. The Contractor's Relationship To The Countv Is That Of An Independent Contractor. Nothing in this Contract is intended to establish an employer -employee relationship between the County and either the Contractor or any Contractor Employee. All Contractor Employees assigned to provide Services under this Contract by the Contractor shall, in all cases, be deemed employees of the Contractor and not employees, agents or sub -contractors of the County. §7. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION 7.1. Indemnification. 7.1.1. Contractor shall indemnify and hold the County harmless from any and all Claims which are incurred by or asserted against the County by any person or entity, alleged to have been caused or found to arise, from the acts, performances, errors, or omissions of Contractor or Contractor's Employees, including, without limitation, all Claims relating to injury or death of any person or damage to any property. 7.1.2. The indemnification rights contained in this Contract are in excess and over and above any valid and collectible insurance rights/policies. During the term of this Contract, if the validity or collectability of the Contractor's insurance is disputed by the insurance company, the Contractor shall indemnify the County for all claims asserted against the County and if the insurance company prevails, the Contractor shall indemnify the County for uncollectable accounts. Page 11 of 36 FINAL 98 7.1.3. Contractor shall have no rights against the County for any indemnification (e.g., contractual, equitable, or by implication), contribution, subrogation, and/or any other right to be reimbursed by the County except as expressly provided herein. 7.1.4. Contractor waives and releases all actions, liabilities, loss and damage including any subrogated rights it may have against the County based upon any Claim brought against the County suffered by a Contractor Employee. 7.2. Contractor Provided Insurance. At all times during this Contract, Contractor shall obtain and maintain insurance according to the specifications indicated in Exhibit I. §8. GENERAL TERMS AND CONDITIONS 8.1. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 8.2. Survival of Terms and Conditions. The terms and conditions contained in the following Sections shall survive and continue in full force beyond the termination and/or cancellation of this Contract (or any part thereof) until the terms and conditions are fully satisfied or expire by their very nature: "PAYMENT OBLIGATIONS"; "CONTRACTOR'S ASSURANCES AND WARRANTIES"; "CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION"; "Damage/Destruction of Facilities or County Property"; "Audit"; "Severability"; "Governing Law/Consent To Jurisdiction And Venue"; and "Survival of Terms And Conditions". 8.3. County Right to Suspend Services. Upon written notice, the County may suspend performance of this Contract if Contractor has failed to comply with Federal, State, or Local laws, or any requirements contained in this Contract. The right to suspend services is in addition to the County's right to terminate and/or cancel this Contract. The County shall incur no penalty, expense, or liability to Contractor if the County suspends services under this Section. 8.4. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this Contract does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to be indemnified, right to be subrogated to the Parties' rights in this Contract, and/or any other right, in favor of any other person or entity. 8.5. Compliance with Laws. Contractor shall comply with all federal, state, and local laws, statutes, ordinances, regulations, rules, insurance policy requirements, and requirements applicable to its activities under this Contract, including but not Page 12 of 36 FINAL 99 limited to the Michigan Liquor Control Code, as amended, and all regulations and rules promulgated thereunder. 8.6. Permits and Licenses. Except for liquor licenses from the Michigan Liquor Control Commission, Contractor shall be responsible for obtaining, maintaining, and paying for all licenses, permits, certificates, and governmental authorizations necessary to perform its obligations under this Contract and to conduct business under this Contract. Upon request by the County, Contractor shall furnish copies of any permit, license, certificate or governmental authorizations necessary to provide services under this Contract, except that, upon receipt, Contractor shall provide copies of all Health Inspection Reports and any subsequent enforcement actions by the County Health Department to the OCPRC Executive Officer. 8.7. Discrimination. Contractor shall not discriminate against any employee or applicant for employment because of sex, race, religion, color, national origin, or handicap in violation of State and Federal law. 8.7.1. Contractor shall promptly notify the County of any complaint or charge filed and/or determination by any Court or administrative agency of illegal discrimination by Contractor. 8.7.2. The County, in its discretion, may consider any illegal discrimination described above as a breach of this Contract and may terminate or cancel this Contract immediately with notice. 8.8. Reservation of Rights. This Contract does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the County. 8.9. Force Mai cure. Notwithstanding any other term or provision of this Contract, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, any law, order, regulation, direction, action, or request of the United States government or of any other government, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, or other labor difficulties. Reasonable notice shall be given to the affected Party of any such event. The Contractor is expected, through insurance or alternative temporary or emergency service arrangements, to continue its obligations under this Contract in the event of a reasonably anticipated, insurable business risk such as loss of gas and electricity service, business interruption and/or any insurable casualty or loss. 8.10. Conflict of Interest. Pursuant to Public Act 317 and 318 of 1968, as amended (MCL 15.321, et seq.), no contracts shall be entered into between the County, including all agencies and departments thereof, and any County Agent. To avoid any real or perceived conflict of interest, Contractor shall identify any Contractor Employee or relative of Contractor's Employees who are presently employed by the County. Contractor shall give the County notice if there are any County Agents or relatives of County Agents who are presently employed by Contractor. Page 13 of 36 FINAL 100 8.11. Proiect Managers. Each Party shall designate an employee or agent to act as a Project Manager. The Project Managers shall serve as a contact point for all matters related to the services to be performed under this Contract. The Contractor's Project Manager shall coordinate with the County's Project Manager, the Contractor shall provide the name and qualifications of its Project Manager and an alternate. 8.12. Contract Administrator. Each Party shall designate an employee or agent to act as Contract Administrator. The County's Contract Administrator shall be responsible for such activities as monitoring deliverables and funding addressing the quality of services provided by the Contractor, reviewing invoices and submitting requests to the County's procurement authority for any contract modification. 8.13. Dispute Resolution. All disputes arising under or relating to the execution, interpretation, performance, or nonperformance of this Contract involving or affecting the Parties may first be submitted to the respective Project Managers and Contract Administrators for possible resolution. The Project Managers and Contract Administrators may promptly meet and confer in an effort to resolve such dispute. If the Project Managers cannot resolve the dispute in five (5) business days, the dispute may be submitted to the signatories of this Contract or their successors in office. The signatories of this Contract may meet promptly and confer in an effort to resolve such dispute. Before litigation is commenced by either Party regarding Claims arising under this Contract, the Parties shall use their best efforts to mediate such Claims. All costs for mediation shall be borne equally by the Parties. The Parties shall mutually agree to the mediator. 8.14. Access and Records. The Contractor shall keep full and accurate books of accounts, cash receipts, and other pertinent data customarily used in Contractor's type of operation, showing Contractor's activities under this Contract. The Contractor shall only utilize those recording keeping devices, including without limitation, cash registers, tapes, books, ledgers, journals, sale slips, guest checks, invoices, and cash register maintenance logs which are acceptable to the County and by which every sale or other transaction related to catering services are recorded. Contractor will maintain accurate books and records in connection with the services provided under this Contract for thirty-six (36) months after end of this Contract, and provide the County with reasonable access to such book and records. 8.15. Audit. 8.15.1. Contractor shall allow the County or an independent auditor hired by the County, to perform contract compliance audits with the authority to access all pertinent records reasonably required to verify Gross Revenue/ Receipts and interview any Contractor Employee throughout the term of this Contract, and for a period of three years after final payment. 8.15.2. Contractor shall explain any audit finding, questionable costs, or other Contract compliance deficiencies to the County within thirty (30) business days of receiving the draft audit report. Contractor's written response shall include all necessary documents and information that refute the draft audit report, and an action plan to resolve the audit Page 14 of 36 FINAL 101 findings. A copy of the Contractor's response will be included in the final report. Failure by the Contractor to respond in writing within 30 business days shall be deemed acceptance of the draft audit report, and will be noted in the final report. 8.16. Delegation /Subcontract/Assignment/Sublease. Contractor shall not delegate, assign, sublease or subcontract any obligations or rights under this Contract without the prior written consent of the County. 8.16.1. The rights and obligations under this Contract shall not be diminished in any manner by assignment, delegation, sublease or subcontract. 8.16.2. Any assignment, delegation, sublease or subcontract by Contractor and approved by the County, must include a requirement that the assignee, delegee, or subcontractor will comply with the rights and obligations contained in this Contract. 8.16.3. Contractor shall remain primarily liable for all work performed by any subcontractors. Contractor shall remain liable to the County for any obligations under the Contract not completely performed or improperly performed by any Contractor delegee or subcontractor. 8.16.4. Should a Subcontractor fail to provide the established level of service as required by this Contract, Contractor shall contract with another agency for these services in a timely manner. Any additional costs associated with securing a competent subcontractor shall be the sole responsibility of Contractor. 8.17. No provision in this Contract limits, or is intended to limit, in any way Contractor's right to offer and provide its services to the general public, other business entities, municipalities, or governmental agencies during or after the term of this Contract. Except as provided in this Contract, this Contract shall not be construed to guarantee Contractor or any Contractor Employee any fixed or certain number of hours, Services, or Events at the Facilities. 8.18. ° No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any right or remedy under this Contract shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Contract. No waiver of any term, condition, or provision of this Contract, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Contract. No waiver by either Party shall subsequently affect its right to require strict performance of this Contract. 8.19. Severability. If a court of competent jurisdiction finds a term, condition, or provision of this Contract to be illegal or invalid, then the term, condition, or provision shall be deemed severed from this Contract. All other terms, conditions, and provisions of this Contract shall remain in full force and effect. Notwithstanding the above, if Contractor's promise to indemnify or hold the County harmless is found illegal or invalid, Contractor shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. Page 15 of 36 FINAL 102 8.20. Captions. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Contract are intended for the convenience of the reader and are not intended to have any substantive meaning and shall not be interpreted to limit or modify any substantive provisions of this Contract. Any use of the singular or plural number, any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Contract shall be deemed the appropriate plurality, gender or possession as the context requires. 8.21. Notices. Notices given under this Contract shall be in writing and shall either be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given when one of the following occur: (1) the date of actual receipt; (2) the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S. mail. 8.21.1. If notice is sent to the Contractor, it shall be addressed to the address stated on the first page of this Contract. 8.21.2. If notice is sent to the County, it shall be addressQd.to-the Contract Administrator stated on the signature sage of this Contract. 8.21.3. Either Party may change the address or individual to which notice is sent by notifying the other party in writing of the change. 8.22. Contract Modifications or Amendments. Any modifications, amendments, recisions, waivers, or releases to this Contract must be in writing, agreed to by both Parties, and added as a change order or amendment to this Contract. Unless otherwise agreed, the modification, amendment, recision, waiver, or release shall be signed by an expressly authorized Contractor Employee and by the same person who signed the Contract for the County or other County Agent as authorized by the Oakland County Board of Commissioners. 8.23. Precedence of Documents. In the event of a conflict between the terms and conditions in any of the documents comprising this Contract, the conflict shall be resolved as follows: 8.23.1. The terms and conditions contained in this main Contract document shall prevail and take precedence over any allegedly conflicting provisions in all other Exhibits or documents. 8.24. Governing Laws/Consent to Jurisdiction and Venue. This Contract shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as otherwise required by law or court rule, any action brought to enforce, interpret, or decide any Claim arising under or related to this Contract shall be brought in the Sixth Judicial Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or the United States District Court for the Eastern District of Michigan, Southern Division, as dictated by the applicable jurisdiction of the court. Except as otherwise required by law or court rule, venue is proper in the courts set forth above. The choice of forum set forth above shall not be deemed to preclude the enforcement of any judgment obtained in such forum or taking action under this Contract to enforce such judgment in any appropriate jurisdiction. Page 16 of 36 FINAL 103 8.25. Entire Contract. This Contract represents the entire agreement and understanding between the Parties. This Contract supersedes all other prior oral or written understandings, communications, agreements or Contracts between the Parties. The language of this Contract shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. 8.26. County Intellectual Provertv. Contractor shall have no copyright, patent, trademark or trade secret rights in County Intellectual Property. 8.27. Contractor Use of Countv Servicemark. 8.27.1. The County grants Contractor the non-exclusive right to use its servicemark, as it is depicted and listed in Exhibit V, on Contractor's uniforms or on publications (in any format) related to or associated with performance of this Contract. Permission to use the servicemark extends to use on the Contractor's website. 8.27.2. Contractor shall only use the servicemark in Exhibit V for the purposes described in this Contract and not for any other purpose. 8.27.3. Contractor acknowledges that the County has certain rights in the servicemark depicted in Exhibit V and that Contractor has no right, title or interest in the servicemark. 8.27.4. The servicemark covered under this Section shall be provided at no cost to Contractor. 8.27.5. Contractor's permission to use the servicemark in Exhibit V shall cease when the entire Contract is terminated and/or cancelled. Immediately upon termination and/or cancellation of this Contract, Contractor shall not display or depict the servicemark on its website or display, distribute or create any publication (in any format) or display, distribute or create other items that contain the servicemark. Page 17 of 36 FINAL 104 The undersigned executes this Contract on behalf of Contractor and the County, and by doing so legally obligates and binds Contractor and the County to the terms and conditions of this Contract. FOR CONTRACT R: ff BY: ' DATE: appeared in person before me this day and executed this pp p Y Contract on behalf of Contractor and acknowledged to me under oath that 5 ke has taken all actions and secured any and all necessary approvals and authorizations and has the requisite authority from Contractor to fully and completely obligate and bind Contractor to the terms and conditions of this. Subscribed and sworn to before me on this Christine L. Arakelian Notary Public Oakland Gaunty Michigan My Commission Explres July 25, 2019 FOR THE COUNTY: 1;�7,4 1. day of -ell, U ash , 20 -, Not Pbl* F, Stateof A-,7-- County My Commission Expires: % Acting in the County of BYWch*aeJ. 1Cha DATE: /� Gi 1, Oakland County Board of Commissioners BY: �/ 4 % < DATE: Scott Guzzy,�Purchasin dministrator APPROVED AS TO SCOPE OF CONTRACTOR SERVICES: Qllw�� BY: DATE: Phil Castonia, CPRP Business Development Representative Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 Page 18 of 36 FINAL 105 CONTRACTOR INSURANCE REOUIREMENTS The Contractor shall provide and maintain, at its expense, all insurance as set forth below, protecting the County against any Claims, as defined in this Contract. The insurance shall be written for not less than any minimum coverage herein specified. 1. Commercial General Liability Occurrence Form including: a) Premises and Operations; b) Products and Completed Operations (including On and Off Premises Coverage); c) Personal and Advertising Injury d) Broad Form Property Damage e) Independent Contractors; f) Broad Form Contractual including coverage for obligations assumed in this Contract; $1,000,000 — Each Occurrence Limit $1,000,000 — Personal & Advertising Injury $1,000,000 — Products & Completed Operations Aggregate Limit $2,000,000 — General Aggregate Limit $ 500,000 — Fire Damage Limit (Any One Fire) 2. Workers' Compensation insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. 3. Commercial Automobile Liability insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non -owned automobile with a combined single limit of $1,000,000 each accident. 4. Commercial Umbrella/Excess Liability insurance with a minimum limit of $2,000,000 each occurrence. Umbrella or Excess Liability coverage shall be no less than following form of primary coverages or broader. 5. Liquor Liability insurance with a limit of $1,000,000 each occurrence. 6.. Commercial Property insurance. The Contractor shall be responsible for obtaining and maintaining insurance covering their equipment and personal property against all physical damage. 7. General Insurance Conditions: The aforementioned insurance shall be endorsed, as applicable, and shall contain the following terms, conditions, and/or endorsements. All certificates of insurance shall provide evidence of compliance with all required terms, conditions and/or endorsements. a. All policies of insurance shall be on a primary, non-contributory basis with any other insurance or self-insurance carried by the County; Page 19 of 36 FINAL 106 b. The insurance company(s) issuing the policy(s) shall have no recourse against the County for subrogation, premiums, deductibles, or assessments under any form; c. Any and all deductibles or self -insured retentions shall be assumed by and be at the sole risk of the Contractor; d. All policies, with the exception of Workers' Compensation, shall be endorsed to name the County as additional insured; All policies shall be endorsed to provide a written waiver of subrogation in favor of County; f. The Contractor shall require their contractors, or sub -contractors not protected under the Contractors insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required in this Contract; g. Certificates of insurance must be provided no less than ten (10) working days prior to commencement of Contract and must bear evidence of all required terms, conditions and endorsements; and h. All insurance carriers must be licensed and approved to do business in the State of Michigan and shall have and maintain a minimum A.M. Best's rating of A. Page 20 of 36 FINAL 107 EXHIBIT II SCOPE OF CONTRACTOR'S SERVICES & PARTIES RESPONSIBILITIES 1. Provision of Services. 1.1. Exclusive Operation of Facilities. Contractor shall provide and shall have the exclusive right to provide Services at and for the operation of the Facilities (Conference Centers and Grill Rooms). 1.2. Quality of Service. The Services provided by Contractor under this Contract shall be of the highest quality and must be efficient and adequate to meet all reasonable demands of persons having Events at the Facilities or persons using the Facilities. 1.3. Equipment and Supplies. Contractor is responsible for providing the equipment and supplies to deliver the Services required by this Contract, which are not expressly required to be provided by the County herein. 1.4. Reservations. Contractor shall be responsible for making reservations and booking Events to be held at the Facilities. 1.5. Outdoor Events. As part of providing Services, Contractor must be able to accommodate and provide for Events outside the Facilities that are located on County Property, e.g., outdoor weddings and parties on patios. Contractor shall be responsible for all set-up and prompt clean-up of outside Events, including but not limited to, chairs, tables, decorations, and sound system/equipment. 1.6. Mobile Food and Beverage Cart/Stands. As part of providing Services, Contractor shall operate mobile food and beverage (alcoholic and non-alcoholic) carts or stands at Golf Courses located at the Facilities. The Parties shall create operational procedures for the carts or stands, which shall include pricing, products, times of operation, and rules for the operation, maintenance and storage of the carts or stands and costs associated therewith. OCPRC shall provide and maintain in good operating condition the carts and stands to be used by Contractor or Contractor Employees. 1.7. Service Report. The Contractor shall prepare a monthly report regarding Services at the Facilities. The report shall contain a computation of each month's Food and Beverage Fee, broken into separate categories for food and beverages, by Facility, by Event, and other details as may be requested by OCPRC. If there were no Services for a month, a monthly report still shall be generated and submitted stating this fact. The report shall be sent to the OCPRC Executive Officer by the 20th day of each calendar for the previous month's activity. 1.8. Historic or Cultural Events at Facilities by OCPRC. 1.8.1.00PRC may hold up to twelve historic or cultural events at each Facility per calendar year. 1.8.2.00PRC shall be responsible for planning the events and for all costs associated with the events. Contractor acknowledges that OCPRC may use another vendor to provide food or beverages (alcoholic or non-alcoholic) for the historic or Page 21 of 36 FINAL 108 cultural events. If Contractor is not providing food and beverages for a historic or cultural event, OCPRC shall clearly indicate this fact in all materials (electronic or written) marketing or advertising the historic or cultural event. 1.8.3. The Parties shall work together to schedule the historic or cultural events at the Facilities to avoid date conflicts with Events at the Facilities. The calendar for the historic or cultural events shall be provided to Contractor by November 1 each year for the following year's historic or cultural events. 2. Marketiniz and Sale of Food and Beverages. 2.1. Contractor shall use its best effort and take all necessary steps to further the sale of Services and food and beverages (alcoholic and non-alcoholic) at the Facilities, including but not limited to marketing, taking credit cards to pay for food and beverages, and when applicable, using mobile stands and carts to sell food and beverages (alcoholic and non-alcoholic). 2.2. Contractor shall prepare an annual marketing plan for the Facilities. The marketing plan shall be delivered to the OCPRC Executive Officer or his/her designee by October 31 for the following calendar year. The first marketing plan shall be due on or before October 31, 2015. The OCPRC Executive Officer or his/her designee shall review the marketing plan and provide comments back to Contractor about the plan. Contractor shall have at least a twenty thousand dollar ($20,000.00) annual budget to implement the marketing plan for the Facilities. 2.3. The Oakland County Parks logo must be included in all promotional literature. 2.4. The County may use the Facilities for cross marketing of County Parks, including but not limited to brochures, flyers, marketing displays, and other information. 3. Menus and Food Prices. Menus and food prices shall be reviewed by Contractor and OCPRC annually and shall be mutually agreed upon. The prices must be similar to current community market pricing and, upon request; Contractor must provide document research support. 4. Hours of Operation. 4.1. Conference Centers. Contractor shall be available to provide Services at the Conference Centers three hundred and sixty-two (362) days a year. The three (3) days the Facilities may be closed by Contractor are Thanksgiving Day, December 25, and January 1. 4.2. Grill Rooms. Contractor shall provide Services at the Grill Rooms and keep the Grill Rooms open for the Service to the public when the respective Golf Courses, located by the Grill Rooms, are open for business. Set-up and clean-up for Services at the Grill Rooms shall occur before and after the respective Golf Courses' hours of operation. Contractor shall get the permission from the OCPRC Executive Officer or his/her designee to change Grill Room hours of operation. Contractor may also be asked to open and provide Services at the Grill Rooms for special events outside normal Golf Course hours of operations. Unless otherwise approved in writing by the OCPRC Executive Officer or his/her designee, at no time while the Golf Courses are open to the public shall Services in the Grill Rooms be interrupted by a private party or closed to the public. If the OCPRC Executive Officer approves the closure of a Page 22 of 36 FINAL 109 Grill Room for a private party, Contractor shall still provide some form of Services for the Grill Room, but in an alternative location at the Facility. 5. Management and Staffing. 5.1. Contractor shall hire a manager or combination of management staff, with experience providing Services, to manage and conduct day-to-day operations at each Facility. A manager or assistant manager shall be present at all times when the Facilities are open for business. 5.2. Contractor shall provide an adequate number of employees and staff to efficiently and effectively perform the Services and responsibilities required under this Contract, including serving food and beverages to customers at the Facilities. 6. Uniforms & Training. At Contractor's sole expense, all Contractor Employees shall be issued uniforms with Contractor's logo, shall maintain appropriate appearance and shall be properly trained for all customer service issues and delivery of Services, including the service of alcoholic beverages. 7. Brand Advertisinz. Contractor shall not use or permit product brand identification without the express prior written approval of OCPRC. 8. Utilities and Services for the Facilities. 8.1. Contractor Furnished Services. Contractor shall furnish and pay for the following services to all the Facilities (including the Grill Rooms, but excluding the Golf Courses and Pro -Shops): 8.1.1. Garbage collection service; 8.1.2. Telephone; 8.1.3. Cable/Satellite; and 8.1.4.Internet Service. 8.1.5. Bills for the above -listed services shall be placed in Contractor's name. Contractor shall be solely responsible for and promptly pay for all services, when due. 8.2. OCPRC Furnished Services. OCPRC shall furnish and pay for the following services to all the Facilities for OCPRC use: 8.2.1. Garbage collection service 8.2.2. Telephone 8.2.3. Cable/Satellite 8.2.4.Internet Service 8.3. Utilities. The County shall furnish the following utilities to all the Facilities: 8.3.1. Electricity; 8.3.2. Gas/Heat; and 8.3.3. Water/Wells/Water Filtration System Page 23 of 36 FINAL 110 8.3.4. Sewer/Septic. 8.3.5. Bills for the above -listed utilities shall be placed in the County's name and the bills for the utilities shall be paid by OCPRC; provided that, Contractor shall reimburse OCPRC for all costs associated with the provision of gas, heat, electricity at all Facilities and municipal water and municipal sewer at the Glen Oaks Conference Center (including the Grill Rooms and Pro -Shops, but excluding the Golf Courses) in the manner set forth in Section 5 of the Contract. OCPRC shall be responsible for the costs of operation, maintenance, repair, and replacement of any septic systems, wells, or water filtration systems located at the Facilities. 8.4. Generator —Glen Oaks Conference Center. Contractor acknowledges that there is no generator at Glen Oaks Conference Center and Grill Room and that OCPRC will not provide a generator at that location. 8.5. Generator —Addison Oaks Conference Center. Addison Oaks Conference Center has a County -owned diesel generator, which Contractor may use. OCPRC shall be responsible for the maintenance and repair of the generator. OCPRC shall provide and pay for the diesel fuel to operate the generator, but Contractor shall reimburse OCPRC for the costs of the diesel fuel. The costs for the diesel fuel shall be included with the quarterly billings for the utilities (as set forth in Section 5 of the Contract). If the generator becomes obsolete or repair is not possible, then OCPRC is not responsible to replace the generator, but may do so in its sole discretion. 8.6. Interruption of Water Supply. If the water supply is interrupted at Glen Oaks Conference Center and Grill Room, then Contractor shall be responsible for providing and paying for water needed to provide Services during the interruption. If the water supply is interrupted at Addison Oaks Conference Center or is not potable, then OCPRC shall be responsible for providing and paying for the supply of potable water and clean ice needed to provide Services during the interruption. 9. Business Interruption Plan. Notwithstanding Section 8.9 of the Contract, Contractor shall create a business interruption plan to ensure the continuity of Services at the Facilities during a reasonably anticipated event, such as power outages. 10. Contract Performance Evaluation. Annually or more frequently as dictated by OCPRC, OCPRC shall perform an evaluation of the Services provided by Contractor under this Contract and Contractor's performance of its obligations contained herein. The Parties shall meet and discuss the conclusions of such evaluations and the steps that can be taken to implement the conclusions, if required. 11. Contractor Duties and Maintenance Responsibilities. Contractor shall perform the following duties and maintenance responsibilities: 11.1. Point -of -Sale System. Contractor shall provide and maintain a point -of -sale system for the purchase of Services at the Facilities. OCPRC will provide the software and software maintenance for the point -of -sale system; however, this obligation is contingent upon OCPRC receiving approval of the software vendor for Contractor's use of the software. If OCPRC does not receive approval from the software vendor, Page 24 of 36 FINAL 111 then Contractor shall be responsible for providing the software for the point -of -sale system. 11.2. Floor/Carpet Cleanin4. Contractor shall clean all carpets and all floors of the Facilities and provide all cleaning supplies and equipment for such cleaning on a daily basis or more frequently as needed. The carpets and floors shall be professionally cleaned at least once a year or more frequently as needed. Upon OCPRC request, Contractor shall provide documentation evidencing the professional cleaning. 11.3. Interior Custodial Services. Contractor shall clean the interior of all Facilities, including the windows, screens and fire places, and provide all cleaning supplies and equipment for such cleaning on a daily basis or more frequently as needed or required; provided that OCPRC shall clean the grease traps and exhaust hoods and dispose of the grease. 11.4. Pest Control. Contractor shall provide and pay for pest control for the interior of the Facilities including the kitchens located therein. 11.5. Sound System. Except for the golf courses located at the Facilities, Contractor shall provide, pay for, (unless already provided), maintain and replace a public address and/or sound system, including equipment, for the Facilities. 11.6. Outside Area Cleaning. On a daily basis or more frequently as needed, Contractor shall clean and keep free of garbage the area outside the Facilities that is designated by OCPRC for eating and drinking, including but not limited to cleaning the furniture located in such areas, rinsing the grounds in such areas, and picking up and disposing of the garbage in such areas. The cleaning shall be completed pursuant to OCPRC standards, which shall be provided to Contractor upon execution of this Contract and annually thereafter. 11.7. Restroom Cleaning. Contractor shall clean all restrooms at the Facilities on a daily basis or more frequently as needed and supply all equipment and products for such cleaning. Cleaning shall include but not limited to mopping and sanitizing of floors, scrubbing of urinals and toilets, disinfecting the counters, sinks, dispensers, doors, and door handles, incorporation of automatic air fresheners, and hourly checks for cleanliness and neatness documented. The cleaning shall be completed pursuant to OCPRC standards, which shall be provided to Contractor upon execution of this Contract and annually thereafter. Contractor shall provide all toilet paper, facial tissue, hand towels, and hand soap for all restrooms at the Facilities. 11.8. Disposal. Contractor and Contractor Employees shall be responsible for transferring and placing all garbage in the appropriate receptacle and keeping the area immediately around such receptacles neat and clean. 11.9. Alarm System. Contractor shall provide own alarm system and security cameras, if desired. Contractor shall in no way change or tamper with either the door lock mechanisms or alarm systems provided by OCPRC. 11.10. Securing Facilities. Contractor is responsible for securing the Facilities every day, including but not limited to locking doors, securing gates, and setting alarms after Events. Page 25 of 36 FINAL 112 12. OCPRC Duties and Maintenance Responsibilities. 12.1. Facilitv Upgrades. Except as otherwise provided in this Contract, OCPRC shall be responsible for and pay for all physical and structural upgrades to the Facilities, including, but not limited to, replacement of bathroom fixtures, replacement of windows and screens, and building designs that might be required for such upgrades. 12.2. Facilitv Maintenance/Repair. Except as otherwise provided herein, OCRPC shall be responsible for maintenance, repair, replacement, and inspections for the Facilities including but not limited to, repair or replacement of windows and screens, repair or replacement of HVAC system, repair or replacement of roof, repair of electrical system, repair or replacement of plumbing system and repair or replacement of the restrooms fixtures, repair or replacement of fire places, and repair or replacement of elevators. 12.3. Equipment Maintenance/Repair/Replacement. OCPRC shall be responsible for the maintenance, inspections, repair, and replacement of the equipment affixed to the Facilities, including kitchen equipment affixed to the Facilities, exhaust hoods, and grease traps. 12.4. Fire Suppression. OCPRC shall be responsible for providing, repairing, and maintaining fire extinguishers, fire suppression systems, and/or ansul fire suppression for the Facilities as it deems necessary and as required by law. 12.5. Odors. If any unusually strong odor develops due to sewer gases or other reasons which are not caused by Contractor, OCPRC will take the necessary measures to expeditiously mitigate such odors at its expense. 12.6. Locking Mechanisms for Facilities. OCPRC shall be responsible for providing, repairing, and maintaining locking mechanisms for the doors of the Facilities. OCPRC shall provide keys or key cards for the locking mechanisms to Contractor and Contractor Employees pursuant to OCPRC key policy. 12.7. Liszht Fixtures. OCPRC shall be responsible for providing, repairing, and maintaining all light fixtures in, around, and outside the Facilities, including bulb replacement. 12.8. Window Treatments. OCPRC shall provide and pay for the window treatments (blinds, drapes, etc.) at the Facilities. OCPRC shall repair and replace the window treatments regardless whether the window treatments were provided by OCPRC or Contractor. Upon execution of this Contract, all window treatments shall be deemed the property of the County regardless of who provided or paid for the window treatments. Upon termination and/or cancellation of this Contract, all window treatments shall be the property of the County. 12.9. Interior Decorations/Furniture. OCPRC shall provide, replace, maintain, and pay for (in OCPRC's sole discretion) all interior decorating and interior decorations. For purposes of this Contract interior decorations shall mean furniture, televisions for Grill Rooms, pictures, wall hangings, plants, seasonal decoration and other decorations at the Facilities. Upon execution of this Contract, all interior decorations currently located in or around the Facilities shall be deemed the property of the Party who purchased them, except for the interior decorations listed in Exhibit IV, which Page 26 of 36 FINAL 113 are the property of the County. Upon expiration of this Contract, all interior decorations located in or around the Facilities shall be the property of the County, regardless of who purchased or paid for the interior decorations. 12.10. Paint/Wallpaper/Wall Coverings. OCPRC shall provide, pay for and replace (in OCPRC's sole discretion) interior paint, wallpaper and/or wall coverings at the Facilities. . 12.11. FloorinOCarpet. OCPRC shall be provide and pay for (in OCPRC's sole discretion) the repair or replacement of flooring and carpeting at the Facilities. 12.12. Exterior Maintenance/Repairs. OCPRC shall be responsible for all exterior maintenance, repairs and replacements to and around the Facilities or to or around the property on which the Facilities are located, including cleaning of parking lots, exterior painting, exterior lighting, exterior window cleaning, canopy, parking lots, snow removal, signs, decorations and landscaping. 13. Equipment Provided by OCPRC. All equipment, furniture, decorations and other items provided by OCPRC for use by the Contractor, under this Contract, shall remain the property of the County. Page 27 of 36 FINAL 114 r� ,Storage Walk-Ir Freezer/Fridge —f—� 396 120 tanitoria X" 156 Men's A omens 185 Storage 187 370 tcrage 78 33 Deck 176 737 Banquet Room 560 e Ke—f—SOf i e m Office 1 © Apt Room 12 8 356 i ens 0 ` \ $35 1 Wome �' 273 s 273 144 caumrw i • Stairways LR arden oom 1100 1` M 00 Banquet N 5440 c W a Deck 1804 Addison Oaks Conference Center Uaner Level Brides Room 786 _u-;Brides Restroom L 542 Grooms Room 270 Grooms Restroom 285 Office 115 Office 183 Office I) Office Restroom 00 99 1 200 m rn � 0 3 Storage o� O - = 181 v Storage 150 �) rBedroom281 � o o � i Bedroom 122 Bedroom 178 I� Kitchen --� 450 Storage Living Room r 266 330 I� Page 29 of 36 FINAL 116 r- 71 It- Uf If 77 f MkhaniE T2 05 Owl " Storage '4 4A titar Mechanical 4 285 176 23� t frr .-a o J1 it AI A i1w.1 `21 h1r nica ha r I 1u t �11 myoom i d I MY 00 r Storage Storage 52 139 374 1 294 198 198i Storage 80 _7 I PIN w V%Ar h aP Mu W IV It t, "M 0, J, INN V. 111 MECHANICAL PLAN AV V.- ADOISON OAKS CO N J � Banquet Hall l x 5950 L C UWE n - Dish Area SMOZ 3803 L +� Storase Storage 163 G 503 Inner U Banquet Buffet/Function m Kitchen Dish Area Y Lobby Room 857 � o 755 M Office Y M 2411 820? O 288 857 r�/ C I Women's Restroom o r-fs Men's aA.1-0�9 W302 rr Room 13 209 Gill R(7Q'1 / Grill R m = 3w 27 Storage Storage Entrance ��i 58 81 135 :1 a Pro a�o�v Shop 373 M O M bn P-{ Glen Oaks Conference Center Unoer Level Bat 42 Study Bedroom r L 97 225 • 4 0 j 41R ~ a + Living Room +• 162 r r 230 ti ti Q ti r} • ti = 4 y = Kitchen Brides Room Closet• 25 105 91 1 t: i fi 4, Stairs 65 103 r 3 �n f2]O_ Storage 102 Closet 16 Storage 121 T Closet Parks Storage {..� 110 Closet 6 18set -loset Closet 13 13 Storage 133 Storage 282 Chefs Office 160 Closet Page 32 of 36 FINAL 119 Glen Oaks Conference Center Lower Level x .. 4 t t i 4#r Cart Storage i { OCPR Storage 1 F&B Storage 1332 Not Q'roo�nis 299 Mechanical Storage Mechanical Fp oi- & CO2 Storage 675 161 Mechanical -Storage 216 192 Keg Cooler U C ru u u i OJ i Page 33 of 36 FINAL 120 EXHIBIT IV Park: Addison Oaks Facility: Banquet Center Quantity Item Description Manufacturer Model # Serial # - Books & Bookshelves Located in Brides Room, Grooms Room, Bar Areas & Main Level NA NA NA 26 Speakers Ceiling Speakers NA NA NA 1 set China 250 Units NA NA NA 1 set Flatware 250 Units NA NA NA - Various Small ware Ladles, Spatulas, Tongs, etc. NA NA NA 1 Ice Machine 1100 Series, 208/230v Manitowac CD1103W 83014352 1 Toastmaster Bun Warmer 4 Drawer, 120v, 1.4Kw Toastmaster 3D8XD 2-20269-95 2 2 Door Reach -in Refrigerator NA Victory NA NA 1 Keg Cooler NA Perlick 1005AUL NA 1 Food Warmer Plated food keeper/warmer Carter/Hoffman BB96 111104-80200- 0400-26-G-01 1 Coffee Station Stainless Steel Coffee Stand NA NA NA 1 Dishwasher 208v, 15Kw Hobart CRS66A 85-1019884 1 Heater Booster Heater for Dishwasher Hatco C45 5402580825 1 Mixer 20 Qt. w/ 2'x20' table, 2 accessories Hobart NA NA 1 Safe Located in Office, Approx. 1 Cub. Ft. NA NA NA 1 Walk-in Cooler NA Forma-kool NA NA 1 Walk-in Freezer NA Forma-kool NA NA 1 Deep Fryer Deep fryer Pitco Frialator NA 1 Oven/Stove 10 Burner natural gas stove top with 2 door oven Garland NA NA 1 Oven/Broiler Char broiler stacked on oven Southbend NA NA 6 Chafing Dishes Stainless Steel NA NA NA 16 Racks of Misc. Glasses NA NA NA NA 2 Prep Tables w/Sinks NA Tabco NA NA 1 Phone System 6 phones wired in building office areas NA NA NA - Storage Racks 12'x16'x18' 4-6' tall -for walk-in cooler/freezer NA NA NA 1 Keg Cooler Single Keg Cooler Kegco NA NA Page 34 of 36 FINAL 121 EXHIBIT IV Park: Glen Oaks Facility: Banquet Room / Grill Room Quantity Item Description Manufacturer Model # Serial # 1 Range/Cooktop Natural gas 10 burner, double oven Southbend N/A N/A 1 Food Prep Table SS Sandwich prep table with cooler N/A N/A N/A 1 Ice Machine Newer head, old bin Hoshizaki KM-900MWH S12647J 1 Panasonic TV Grill Room Panasonic TCL3232C MC10390940 1 Zenith TV Grill Room Zenith B27A242 921-24100948 1 Samsung TV Pro Shop Samsung UN39FH5000F 279L3CTD409032X 1 Dishwasher 208v 3ph Hobart CRS66A 85-1004681 1 Booster heater 54Kw booster heater for dishwasher Hatco C-54 162295 2 Steamers Double stacked, vegetable steamers Steammaster/Rapidsteam R1/ R2 N/A 1 Oven Large warming oven Southbend N/A N/A 1 Flat top Grill Natural gas griddle with oven Southbend N/A N/A 1 Char grill Natural gas char grill without oven Magic kitchen FMRMB36 97041290 1 Slicer Food slicer w/24"x30" SS table w/accessories Hobart 1712 56-031-890 2 Fryers Deep fryers Pitco/Pitco Frialator N/A N/A Double stacked convection ovens (2 newer, 1 3 Convection ovens older) Southbend N/A N/A 1 Bun warmers 120v, 1900w, 4 drawer portable bread warmers Toastmaster/Wittco N/A / 200-4R N/A / 616980 1 Dishwasher 208/230v, 1ph, Small glass ware dishwasher Champion SW600L 6792 111104-80200- 1 Food warmer Plated food keeper/warmer Carter/Hoffman BB96 0400-26-G-01 B860-R1-GSH 1 Cooler Banquet bar area under counter portable cooler Glas Tender (LL) 22-54016 1 Cooler Top load beer cooler (Grill room bar area) TRUE TD-50-18 1-3837192 3Door, under counter beer cooler (Grill room bar 1 Cooler area) TRUE TBB-4G 1-3992372 1 Walk-in freezer Kitchen Formakool 36776 N/A 1 Walk-in Beer Cooler Banquet bar area Kolpac N/A N/A 1 Walk-in Cooler Kitchen Formakool 3478-1 L1012-1 1 Walk-in Cooler Located in the Basement (Built-in) Koolco N/A N/A 35 Gal. located in basement for 3 compartment 1 Grease trap sink N/A N/A N/A N/A= Not Available Page 35 of 36 FINAL 122 EXHIBIT V COUNTY SERVICEMARK omz,rj A K L A N D COUNTY PARKS Page 36 of 36 FINAL 123 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations AGENDA ITEM NO. 10 B ADMINISTRATION Submitted: April 9, 2020 Subject: Update Proposed Ballot Language for OCPRC 2020 Millage Renewal INTRODUCTION AND HISTORY Staff will be prepared to provide an update to the Commission regarding the proposed ballot language for the Oakland County Parks and Recreation 2020 millage renewal at the meeting on April 22, 2020. 124 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 10 C-1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities Maintenance & Development Submitted: March 10, 2020 Subject: Red Oaks Waterpark — Sanitary Pump Station (RFP Approval) PROJECT CATEGORIES Agenda Type: Approval Type: Project Type: EXECUTIVE SUMMARY Consent Agenda Conceptual Approval ✓ Capital Improvement ✓ Regular Agenda Construction Approval Maintenance ✓ General Approval ✓ Enhancement 1. Scope a. Engineering and design to install a sanitary pump station near the existing Children's Water Feature pumphouse for the new replacement water features. 2. Need a. The Red Oaks Waterpark children's water feature opened in July 2002. After 17 seasons of use, it has deteriorated to a point that it cannot be practically fixed. The facility is not universally accessible and does not align with current recreational trends. Metal bases and structural components are rusting and starting to fail and cannot be replaced without taking entire structure apart (TEC, 11/4/2016). Subsequent investigation during the bidding process has revealed that in addition to replacement of structure, mechanical and water recirculation systems need to be replaced, as well as improvements to concrete decking and structural changes to house new mechanical systems (Shipman, 6/10/2019). b. Upon finalizing the necessary construction drawings and specifications in December, it was discovered that a portion of the pool water was illicitly and unknowingly discharged into and existing storm drain. With the nearest sanitary line over 350 feet away from the mechanical pumphouse, staff requested proposals from our vendor for the necessary engineering and design of a sanitary pump station and force main. 3. Review and approval history Date Description April 2020 Engineering & Design Approval 125 Page 2 4. Funds requested a. Red Oaks Waterpark — Sanitary Pump Station i. Budgeted amount: $0.00 ii. Through our annual Engineering Contracts, staff received to proposal to complete the necessary engineering: (1) Rowe Professional Services, Inc. $52,700.00 (2) Nowak and Fraus Engineers, Inc. $28,664.00 iii. Recommended total amount: (1) Design/Engineering/Survey Services (Nowak & Fraus, Inc.) $ 28,664.00 (2) Due to Capital Improvement Program (CIP) project favorability and postponement of the FY2020 CIP project for Springfield Oaks Activity Center Storm Water Improvements, the additional $28,664.00 required to complete this project is available in the FY2020 Capital Improvement Program Budget. ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Park Maps 3. Attachment C — NFE Proposal STAFF RECOMMENDATION Staff recommends the Commission approve an increase to the annual contract for Nowak & Fraus, Inc. (#4866) of Pontiac, MI in the amount of $28,664, for the necessary engineering and design services of a new sanitary pump station and force main for Red Oaks Waterpark. MOTION Move to approve an increase to the annual contract for Nowak & Fraus, Inc (#4866) of Pontiac, MI in the amount of $28,664, for the necessary engineering and design services of a new sanitary pump station and force main at Red Oaks Waterpark. 126 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 0 Current Conditions and Project Need........................................................................................................................2 0 Proposed Project Scope............................................................................................................................................. 2 0 Proposed Schedule.....................................................................................................................................................3 0 Proposed Project Funding..........................................................................................................................................3 0 Alternatives................................................................................................................................................................ 3 ProjectImplementation Plans.................................................................................................................................................4 0 Park Operations and Facility Maintenance................................................................................................................4 0 Natural Resources Management...............................................................................................................................4 0 Access and Inclusion..................................................................................................................................................4 0 Public Engagement.....................................................................................................................................................5 0 Communications and Marketing................................................................................................................................5 0 Recreation Programming...........................................................................................................................................5 Complianceand Permitting Reviews...................................................................................................................................... 5 0 Environmental Regulations........................................................................................................................................5 0 Building Regulations...................................................................................................................................................5 0 Grant Compliance......................................................................................................................................................5 0 Other Property Restrictions.......................................................................................................................................5 0 Standards and Practices.............................................................................................................................................7 PlanningBackground..............................................................................................................................................................8 0 5-Year Park Statistics..................................................................................................................................................8 0 Planning History.........................................................................................................................................................8 0 Historical Significance................................................................................................................................................9 0 Public Engagement History........................................................................................................................................9 0 Other Service Providers.............................................................................................................................................. 9 References............................................................................................................................................................................10 K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 127 Project Identification Park: Red Oaks Budget center: RWP — Red Oaks Waterpark Asset name: Waterpark Children's Play Structure (OCPR ID: P410) Project Name: Waterpark Children's Feature Replacement Project ID: 183 Project Name: Waterpark Sanitary Pump Station Project ID: 1746 Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakRov.com Contributors: Mike Donnellon, Chief Parks Facilities; Matt Pardy, Parks Supervisor, Red Oaks Date Created:10/S/2018 Date of Last Update: 3/22/2020 Staff Recommendation Staff recommends replacement of the current Red Oaks Waterpark children's feature with a feature that aligns with current recreational trends, is universally accessible, and increases the sustainability of the facility. Include installation of a sanitary pump station that services the new feature and correctly discharges water from the wave pool. Project Description ❑X Current Conditions and Project Need The Red Oaks Waterpark children's water feature opened in July 2002. After 17 seasons of use, it has deteriorated to a point that it cannot be practically fixed. The facility is not universally accessible and does not align with current recreational trends. Metal bases and structural components are rusting and starting to fail and cannot be replaced without taking entire structure apart (TEC, 11/4/2016). Subsequent investigation during the bidding process has revealed that in addition to replacement of structure, mechanical and water recirculation systems need to be replaced, as well as improvements to concrete decking and structural changes to house new mechanical systems (Shipman, 6/10/2019). Upon finalizing the necessary construction drawings and specifications in December, it was discovered that a portion of the pool water was illicitly and unknowingly discharged into and existing storm drain. Additional construction plans were requested from the engineers (Nowak and Fraus, 3/3/2020). ❑X Proposed Project Scope Remove and replace existing children's play structure at Red Oaks Waterpark with a zero -depth feature, including all site, mechanical and electrical improvements. See Commission memo (12/4/2019 Commission meeting) for a list of detailed scope items. See below for a history of the scope development for this project. This project's scope has evolved over time. See Commission memo (12/4/2019 Commission meeting) for the breakdown of costs associated with scope changes. K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 128 ■ The project was initially budgeted in FY2019 with the scope of replacing the existing structure with a similar structure. Need for the project was determined based on structural inspections. ■ Through the design process in FY2019, however, it was determined preferable to replace the existing pool with a zero -depth deck. Scope changes are expected to have the following outcomes: o Alignment with current recreational trends o Facility sustainability: elimination of the long-term maintenance of the pool o Operational sustainability: elimination of requirement that 2 lifeguards be on site. The current difficulty in hiring and retaining lifeguards has been identified as an issue being experienced nationally. ■ Site investigation revealed additional items not part of the original scope, including: o Existing mechanical and water recirculation systems not compatible with newer structures and need to be replaced o Additional structure needed to house new mechanical systems ■ The inclusion of a shade structure is desirable but will be considered only if construction bids are favorable. Otherwise, the shade structure will be scheduled as a future project. ■ Upon finalizing the necessary construction drawings and specifications in December, it was discovered that a portion of the pool water was illicitly and unknowingly discharged into and existing storm drain. Additional construction plans were requested from the engineers: "We understand that the soak station water playground is under construction and nearly complete and it has been determined that the backwash from the unit must be discharged to an approved sanitary sewer system. Currently, the Wave Pool has a sanitary discharge line that addresses waste collection from Wave Pool maintenance and facilities. It is proposed that a new sanitary lift station be constructed in proximity to the existing Soak Station Water Playground pumphouse and that effluent from this facility be directed to the Wave Pool waste collection system. Additionally, it is requested that the new sanitary sewer pump station be sized and appropriately designed to collect sewage from a proposed comfort station that will be built in the future in proximity to the Soak Station." (Nowak and Fraus, 3/3/2020). ❑X Proposed Schedule Design was completed in 2019. Construction is scheduled to commence September 2020 and completed by May 2021. ❑X Proposed Project Funding Project is funded through OCPR's Capital Improvement Program in fiscal years 2019, 2020 and 2021. The sanitary pump station is not included in the forecasted funding, therefore additional funding will be required. ❑X Alternatives ❑ No alternatives were considered X❑ The following alternatives were considered: ■ Removing feature: Provision of a feature suitable for younger children is necessary to serve the families and range of ages that use the waterpark — not providing this service was not considered as an alternative. ■ Repairing feature: Repair was explored as an alternative to replacement. When staff attempted to repair the structure, it was discovered that the structure would need to be disassembled in order to make the necessary repairs and complete replacement was a more feasible option. Replacement also provides an opportunity to update the selection of features to reflect current recreational trends. K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 129 Adding Hypar Shade Structure: This is currently under consideration and will be implemented if there is favorability in the construction bids. The addition of the shade structure will increase the accessibility and inclusiveness of the children's feature by providing protection from the sun. ❑ Alternatives Study is attached Project Implementation Plans ❑X Park Operations and Facility Maintenance Summary: Park operations goal is to operate a zero -depth water feature for families with younger children that attracts families with younger children to Red Oaks Waterpark; and is an up-to-date experience, well -maintained facility, and welcoming to people with all abilities. Replacement of features on a timely basis is necessary to continue delivery of recreation experiences of consistent high quality. Details: ❑X Attendance or facility usage: Not replacing the feature could result in a significant drop in attendance of families with small children. Replacement with a new and up-to-date feature is needed to maintain current attendance levels. ❑X Revenue: No change in revenue is expected with replacement of the feature. Replacement of the feature, however, is required in order to maintain current revenue levels and not risk the situation where we take features off-line and reduce entry fees to compensate for the reduction in recreation opportunities. Replacing the feature also lays the foundation for future improvements and new features and potential increases in revenue. ❑X Cost recovery: Waterpark consistently meets or exceeds its cost recovery target (75%); No changes to the cost recovery target outcomes are expected with replacement of the feature. ❑X Staffing needs: Replacement of current structure and pool with a zero -depth feature will eliminate the requirement for 2 lifeguard stations and should result in reduction of staffing budget ❑x Annual maintenance budget: Replacement of the structure will eliminate ongoing problems, such as dealing with ongoing, unidentifiable leaks in the filtration system. ❑ Annual operations budget — other line items: NA ❑X Long-term maintenance costs: The original manufacturer is no longer in business; therefore, replacement parts are difficult to obtain and very expensive. Decreased maintenance needs are expected with the new structure and readily available parts when repairs are needed. ❑ Other: NA Reviewer: Matt Pardy, Parks Supervisor, Red Oaks, 11/7/2019 ❑X Natural Resources Management Summary: Consult as needed with Natural Resources on horticulture and park plantings. Management plan for natural resources is not required because there are no managed natural resources at this facility. ❑x Access and Inclusion Summary: ACCESSIBILITY: Implement best practices to provide recreational facilities and programs that comply with accessibility regulations and guidelines and, to the greatest extent possible, are usable by people of all abilities K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 130 Details: INCLUSION: Identify underserved people and communities and any barriers that preclude access to our services; develop strategies to remove barriers (OCPR, 2/1/2018) ❑ ADA Transition Plan: NA. ❑X Actions required by ADA Transition Plan: New feature will replace existing feature and comply with ADA guidelines. X Universal Access recommendations: Replacement feature is designed for universal access. ❑X Inclusion recommendations: Consultation with Accessibility Work Group is pending. ❑X Public Engagement Summary: Replacement has same function as existing facility with updated features and improved accessibility; public engagement specific to this project is not planned. ❑X Communications and Marketing Summary: Standard signage alerting the public that the project is scheduled and funded will be needed. The Communications and Marketing unit will be asked to provide outreach to ensure that the public knows that the children's feature has been replaced and to build excitement for the 2021 season. Details: Communications plan to be developed; consultation with Communications and Marketing is pending. ❑X Recreation Programming Summary: Recreation programs are not planned at the children's waterpark feature. Consultation with RPS is pending. Compliance and Permitting Reviews ❑X Environmental Regulations Compliance with the following environmental regulations and permits is required (check all that apply): ❑ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake implementation Plan (EMRIP) compliance: NA ❑ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: NA ❑ Road Commission of Oakland County (RCOC) right of way permitting: NA ❑X Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: Required permits will be secured. ❑ Other: NA ❑X Building Regulations Summary: Project will comply with all building and health code regulations ❑X Grant Compliance X❑ There are no grant agreements related to this asset ❑ Proposed project complies with grant agreements: NA ❑ Further review with granting agencies is required: NA ❑X Other Property Restrictions ❑ There are no known property restrictions or encumbrances related to this asset K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 131 ❑ Proposed project complies with documented property restrictions or encumbrances: NA X❑ Communication with easement holder or other entity is required: The waterpark comprises four parcels (or portions of parcels), with the project located in two of the four parcels: ■ 25-01-426-021 is owned by Oakland County with significant portions encumbered by a drainage easement ■ 25-01-426-012 is owned by Oakland County with the entire waterpark area encumbered by a drainage easement The remaining two parcels are: ■ 25-01-426-007 contains lawn and the western half of the entrance drive on 13-Mile Road; owned by GWK, encumbered by a drainage easement, and leased by Oakland County (Oakland County, 8/24/2004). ■ 25-01-453-006 contains parking and lawn areas; owned by GWK, encumbered by a drainage easement, and leased by Oakland County (Oakland County, 8/24/2004). K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 132 Figure below: Excerpt from Exhibit A of the lease agreement; green portion shows drainage easement encumbered areas 53 i r I fry •I � 1 ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): © National standards (CAPRA): 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑X Other standards: NA K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 133 Planning Background ❑X 5-Year Park Statistics .11. Park Visits Waterpark 87,413 93,401 111,465 113,070 90,797 105,332 Cost Recovery Staffed park use 75% 829/c Equipment rentals 125% Arcades and vending 150% Pavilion rentals 150% 169/c Revenue TOTAL 972,777.08 Expense TOTAL 1,259,135.03 Salaries Fringe Building Maintenance Grounds Maintenance Total Depreciation 231,823.71 Other revenue 1,027,311.32 Other FM Allocation 165.70 Capital Assets - Buildings Park Improvements, Land PKIMP: Connector Trail (Boardwalks -Docks -Overlooks GRANT: Boardwalks -Docks -Overlooks/ MNRTF 2010 PKIMP: Entrance Shade Structure PKIMP: Shade Structure Kiddie Area PKIMP: Cable Fence — Lazy River PKIMP: Cable Handrail Bridge —Lazy PKIMP: Splash Pool Safety Railing PKIMP: Wave Generation Equipment PBLDG: Ticket Window/Counter Replacement ANNUAL TOTALS 5-YEAR TOTAL 85% 99% 104% 71% 88% 0% 0% 0% 75% 27% 35% 18% 14% 65% 55% 19% 1,104,187.38 1,3 53,469.81 1,442,440.75 1,198,081.02 1,466,400.85 1,436,514.78 1,616,519.12 1,477,351.48 1,787,109.15 1,717,276.36 596,806.64 101,517.01 141,433.41 171,570.19 231,902.27 248,590.40 264,294.48 287,582.74 285,609.30 1,204,612.51 1,367,928.72 1,213,057.00 1,499,526.41 420,339.81 43,744.09 39,731.95 43,824.58 49,398.52 25,613.23 362,987.06 (154,898.00) 45,492.97 79,183.13 37,858.00 69,523.00 6,759.00 359,467.12 16,310.00 332,765.16 473,607.12 16,310.00 822,682.28 ® Planning History X❑ Park Plan: Park vision and facility concepts are summarized in the Recreation Plan. (OCPR, 2/1/2018) X❑ 10-Year Park Vision/Rec Plan: Prioritized Waterpark Investments — Maintenance and Safety: Sufficient financial investment, supported by public engagement, has been made in the Waterpark to ensure that aging and outdated equipment is maintained or replaced, and the facility remains viable and safe for the public X❑ Park Concepts/Rec Plan: Park Concepts excerpt: Develop long-term plan to address seasonal staffing issues; Update entrance signage; Collect data that will help with analysis of trends in waterpark closures because of parking and capacity issues; Implement plan for permanent conversion of dog runs to Waterpark parking, coordinating design with George W Kuhn Drain structural requirements; Remove former Waterpark entrance structure; Design and implement plan to expand Ticket Booth to increase number of ticket windows, increase interior space, and renovate interior; Add family restrooms to Bathhouse and plan for overall update to building to meet current needs and anticipate future needs; Strip and recoat Wavepool bottom; Continue phased Waterslide structure painting and rust repair project and plan for a scheduled program of future painting and structural updates; Install ADA-compliant stainless steel railing system at the zero -depth River Ride entrance; K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 134 paint and repair River Ride surfaces and Kiddie Pool bottom; consider design of family restrooms in the children's area; implement scheduled replacement of filter sand and continue to update and rebuild pumps; replace roof on Waterpark Maintenance Building and plan for improvements to internal workflow and safe pedestrian traffic flow around building; develop a long-term timeline and concepts for a more complete future renovation of the Waterpark. (OCPR, 2/1/2018) 0 Historical Significance X❑ The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached ❑ The asset is considered historically significant and evaluation has resulted in the following recommendations: NA 0 Public Engagement History X❑ 2017 Oakland County Needs Assessment Survey: The 2017 Survey identified the Priority Investment Rating (PIR) for facility types within the park system. The chart below shows the PIRs for facility types in this park The PIR calculation integrates the importance rating and the unmet needs rating— i.e. which items are important to Oakland County residents, but their needs are not being met. (ETC, September 2017) ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers Outdoor water parks and spray parks located within one -hour's drive of Red Oaks - Spray Pool Drive- Miles or or time from from Red splash wave Venue Red Oaks Oaks Fees pad Slide pool Red Oaks Waterpark, Madison Heights 0 min 0 ✓ ✓ ✓ Troy Aquatic Center 16 min 7 ✓ ✓ ✓ Dodge Park Splash Pad, Sterling Heights 19 min 10 $0-5 ✓ Palmer Park Splash Park, Detroit 19 min 10 ✓ Elliot Tower Fountain at Oakland University, Rochester 24 min 19 Free ✓ Chief Gene Shepherd Park Splash Pad, Shelby Township 25 min 12 $2-5 ✓ Lake St. Clair Metropark, Harrison Township 26 min 21 ✓ ✓ ✓ Heritage Park Splash Pad, Farmington 27 min 20 ✓ West Bloomfield Family Aquatic Center 28 min 21 ✓ YMCA Waterpark, Southgate 33 min 29 $5-10 ✓ ✓ ✓ Clintonwood Park, Clarkston 34 min 30 $2-4 ✓ Waterford Oaks Waterpark 36 min 23 ✓ Splash N Blast/Kensington Metropark, Milford 37 min 34 $4-5 ✓ ✓ KLR Splash Pad at Seymour Lake Park, Oxford 44 min 33 $1-4 ✓ Indian Springs Metropark Spray and Play 48 min 41 ✓ Lower Huron Metropark—Turtle Cove, Southgate 50 min 40 $7-12 ✓ ✓ K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 135 Venue Blue Heron Bay at Independence Lake County Park, Whitmore Lake Spray Drive- Miles or time from from Red splash Red Oaks Oaks Fees pad 53 min 51 $3-5 ✓ Photos below from left: Clintonwood spray park, Splash N Blast at Kensington, Blue Heron Bay, I" mrwl"� '& Qi t Photos below from left: Indian Springs, Palmer Park, Elliot Tower Fountain at Oakland University Photos below from left: Dodge Park Splash Pad, St. Clair Metropark 4b Slide References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. Pool or wave pool ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 136 Nowak and Fra us. (31312020). Authorization/Proposal No. 9-D107 re: Request for Proposal for Sanitary Pump Station Design. Pontiac MI: Nowak & Fraus Engineers. Oakland County. (8/24/2004). Oakland County Waterpark Lease Agreement. Waterford MI: Oakland County Parks and Recreation and Oakland County Water Resources Commissioner. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. Shipman, L. A. (6/10/2019). Preliminary Site Investigation (email). Brighton MI: Penchura. TEC. (11/4/2016). Structural Condition Evaluation. Troy MI: Testing Engineers and Consultants, Inc. . K:\ParksRec\General\Planning Workspace\Planning Reviews\RWP Children's Feature\PR RWP Update: March 22, 2020 Children's Feature.docx 137 - _- - - - - Lazy River 4 , \ \ �Tr Tern - Soak Station Waterslide .' Water Playground SprayijN Play ,` � A7 �! {A �. Lazy River Location Map II - _ Existing Existing 8" Sanitary Pumphouse Existing 4" Sanitary ri f ■ Proposed Directional Bore/ o Open Cut? Existing Manholes '• , ` Wave Pool 0 Proposed Manholes • Existing Sewer Cleanout Existing Backwash Tank \ Proposed Pump Station _ a All Sanitary Line Dimensions Are Approximate 3 a N 2 Red Oaks Waterpark �t 1455 E. Thirteen Mile Road N Madison Heights, MI 48071 m .y QAKLAND m 2017 Imagery COUNTY PARKS Oakland County Parks and Recreation d ` 2800 Watkins Lake Road " a 0 30 60 Feet Waterford, MI Y I I 248-858-0906 2.2 www.OaklandCountyParks.com i ��z' c ... B J P 4 `969 - zoti9 WORK AUTHORIZATION Authorization/Proposal No. 9-13107 CIVIL ENGINEERS LAND SURVEYORS LAND PLANNERS Date: March 3, 2020 Client: Oakland County Parks 2800 Watkins Lake Road Waterford, MI 48328 Attention: Mr. Michael J. Donnellon, Jr. LLA, ASLA Chief of Park Facilities Maintenance & Development RE: Request for Proposal for Sanitary Pump Station Design Red Oaks Waterpark Oakland County, Michigan Dear Mr. Donnellon: In response to your request, we have reviewed the project requirements relative to development of plans and specifications for the Red Oaks Waterpark Sanitary Pump Station Project. We understand that time if of the essence regarding the design development for this project, and our office will work towards meeting all expected time frames in completing our work. We understand that the soak station water playground is under construction and nearly complete and it has been determined that the backwash from the unit must be discharged to an approved sanitary sewer system. Currently, the Wave Pool has a sanitary discharge line that addresses waste collection from Wave Pool maintenance and facilities. It is proposed that a new sanitary lift station be constructed in proximity to the existing Soak Station Water Playground pumphouse and that effluent from this facility be directed to the Wave Pool waste collection system. Additionally, it is requested that the new sanitary sewer pump station be sized and appropriately designed to collect sewage from a proposed comfort station that will be build in the future in proximity to the Soak Station. Based on our review of the construction plans, specifications, and project requirements, we have identified the following scope of work required to perform construction administration services for the development of these projects: PHASE I SERVICES — PRE -ENGINEERING • Perform all field investigation and survey services required to support the full design development of the project. Field investigation and survey services will include the following: - Perform required field survey of the project development area and prepare existing condition drawings consistent with Oakland County requirements. NOWAK & FRAUS ENGINEERS 46777 WOODWARD AVENUE WWW.NOWAKFRAUS.COM VOICE: 248.332.7931 PONTIAC, MI 48342-5032 FAX: 248.332.8257 139 Oakland County Authorization/Proposal No. 9-13107 March 3, 2020 Page 2 - Existing underground utilities shall be located and identified, including rim elevations and pipe inverts. - Existing spot grades shall be obtained at appropriate intervals to accommodate the project design. - All existing trees and improvements within the limits of the project shall be located and identified. - Coordinate geotechnical investigation and analysis. Develop engineering parameters and pavement cross section from geotechnical pavement design recommendations for all required improvements. - Perform field engineering analysis to identify construction constraints, conditions and make engineering assessment of current conditions to support design initiatives. PHASE II SERVICES — PRELIMINARY ENGINEERING • Prepare preliminary construction plans in accordance with County requirements. Construction plans to include the following: - Cover sheet, including location map - Existing Condition Plans including plan and profile - Existing and proposed pavement restoration cross sections - Preliminary horizontal and vertical alignment for proposed sewer lines (Plan view and profiles as required) including utility adjustments/extensions - Preliminary Typical Detail sheet - Standard Detail Sheet • Plan sheets will be drawn to a scale of 1 "=30' horizontal and 1 "=5' vertical. Quantity lists will be provided on each plan sheet • Identify work items for construction and prepare preliminary Engineer's Opinion of Construction Cost. • Coordinate project development with Oakland County Parks, as required for project permits. • Identify potential utility conflicts and coordinate with utility companies to resolve utility conflicts. • Prepare electrical contract documents for 480-volt electric service to a three-phase lift station (approximately 7.5 to 10 HP); 120-volt power receptacle • Attend project design review meeting to present preliminary design and obtain critical feedback from County staff and departments. • Attend County Board meeting, etc. as requested PHASE III SERVICES — FINAL ENGINEERING • Prepare final construction plans in accordance with County requirements. Construction plans to include the following: - Existing Condition Plans - Final Improvement Plans (Plan view and profiles as required) including utility adjustments/extensions - Final Typical Detail Sheet with existing and proposed Cross -Sections. - Standard Detail Sheet NOWAK & FRAUS ENGINEERS 46777 WOODWARD AVENUE WWW.NOWAKFRAUS.COM VOICE: 248.332.7931 PONTIAC, MI 48342-5032 FAX: 248.332.8257 140 Oakland County Authorization/Proposal No. 9-C761 March 1, 2019 Page 3 • Identify work items consistent with MDOT Standard Specifications for Construction and prepare final Engineer's Opinion of Construction Cost. • Coordinate project development with Oakland County Parks, as required for project permits. Apply for and obtain all required permits from permitting authorities. • Prepare construction bid documents including modified Oakland County boiler plate, standard specifications for construction • Finalize electrical contract documents for 480-volt electric service to a three-phase lift station (approximately 7.5 to 10 HP); 120-volt power receptacle • Submit 90% complete final design package to County for final review and comments. • Make all necessary changes to final design documents and assist County with project bidding process - Review submitted bids for completeness and accuracy and prepare a bid tabulation sheet - Review references and prepare a letter recommending award to the desired contractor • Attend project meetings as required to develop final design consistent with County requirements. Based on the work outlined above, we submit the following engineering fee for your approval: WORK ESTIMATED FEE Phase I — Pre -Engineering Services $5,728.00 Phase II — Preliminary Engineering Services $6,160.00 Phase III — Final Engineering Services $9,976.00 Reimbursable Expenses $6,800.00 TOTAL NOT -TO -EXCEED AMOUNT: $28.664.00 The work will be undertaken in accordance with our County engineering professional services agreement dated July 16, 2019 and we will proceed with the design work upon your authorization and complete the construction documents within the following design development schedule: Pre -Engineering Phase Preliminary Engineering Phase Final Engineering Phase Permits Bid Package Complete Bids Received Completed by March 31, 2020 Completed by April 24, 2020 Completed by May 15, 2020 Completed by June 19, 2020 Completed by June 30, 2020 Mid -August, 2020 We submit the following cost breakdown as evidence of our expected costs associated with the design of the project: NOWAK & FRAUS ENGINEERS 46777 WOODWARD AVENUE WWW.NOWAKFRAUS.COM PONTIAC, MI 48342-5032 VOICE: 248.332.7931 FAX: 248.332.8257 141 Oakland County Authorization/Proposal No. 9-C761 March 1, 2019 Page 4 PHASE Estimate Hourly Classification Description of Work Hours Rate Amount 2 Person Survey Crew Topographic Survey 16 $139.00 $2,224.00 Engineering Tech III Topographic Survey 24 88.00 2,112.00 Engineer II Field Review 8 78.00 624.00 Associate Field Review & Coordination 4 118.00 472.00 Principal Coordination 2 148.00 296.00 Subtotal Phase 1 $5,728.00 PHASE II — PRELIMINARY ENGINEERING Estimate Hourly Classification Description of Work Hours Rate Amount Engineering Tech. III Prepare Const. Dwgs in CAD 16 $ 88.00 $1,408.00 Project Engineer Design of Improvements 24 94.00 2,256.00 Associate Design of Improvements, etc. 16 118.00 1,888.00 Engineer II Quantities & Estimate, etc. 4 78.00 312.00 Principal Review & Coordinate 2 148.00 296.00 Subtotal Phase 11: $6,160.00 PHASE III — FINAL ENGINEERING Estimate Hourly Classification Description of Work Hours Rate Amount Engineering Tech. III Prepare Const. Dwgs in CAD 16 $ 88.00 $1,408.00 Project Engineer Design of Improvements 28 94.00 2,632.00 Associate Design, Specifications, etc. 40 118.00 4,720.00 Engineer II Quantities & Estimate, etc. 8 78.00 624.00 Principal Review & Coordinate 4 148.00 592.00 Subtotal Phase III: $9,976.00 REIMBURSABLES Blueprinting, delivery charges, etc. $ 500.00 Electrical Consultant $2,800.00 Geotechnical Investigation $3,500.00 Subtotal Reimbursables: $6,800.00 TOTAL NOT -TO -EXCEED AMOUNT: $28.664.00 Fee assumes that a proprietary third party vendor pump station unit will be specified and that vendor support will be obtained from the third party for design assistance. NOWAK & FRAUS ENGINEERS 46777 WOODWARD AVENUE WWW.NOWAKFRAUS.COM VOICE: 248.332.7931 PONTIAC, MI 48342-5032 FAX: 248.332.8257 142 Oakland County Authorization/Proposal No. 9-C761 March 1, 2019 Page 5 Please be advised that invoices will be based on actual hours and work required as approved by your office and the not -to -exceed amount will not be exceeded unless authorized by our office. We look forward to working with you on this important project for the County. If you have any questions or require further information, please feel free to contact me. Sincerely, Nowak & Fraus Engineers qA /4 Jeffrey J. Huhta, P.E., P.S. Managing Partner Recommended By: OAKLAND COUNTY Approved By: OAKLAND COUNTY NOWAK & FRAUS ENGINEERS 46777 WOODWARD AVENUE WWW.NOWAKFRAUS.COM PONTIAC, MI 48342-5032 Date: March 4, 2020 Date: Date: VOICE: 248.332.7931 FAX: 248.332.8257 143 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 10 C-2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities Maintenance & Development Submitted: March 11, 2020 Subject: Orion Oaks — LJ Construction License Agreement INTRODUCTION AND HISTORY On February 27, 2020, Oakland County Parks and Recreation Commission (OCPRC) staff were approached with an opportunity to allow LJ Construction Company, Inc., Clinton Michigan to temporarily use the vacant gravel storage lot at Orion Oaks County Park for the purpose of staging and storing materials and equipment during a trail construction project for the Paint Creek Trail. In return, they would either assist and/or complete a restoration project for this vacant storage area. This would be accomplished with a Construction Licenses Agreement. Historically, this storage lot was originally established as a county initiative to collect and compost yard waste from the surrounding communities. After a year or so, this lot began to be used by various tree line clearing companies, contracted with DTE Energy for storage of equipment and temporary storage of woody debris and chips, pursuant a similar agreement that was renewed on an annual basis. As of December 31, 2019, the last tree line clearing company, Wright Tree Service, vacated the site and adequately removed all stored materials and equipment, except for the original large gravel surface. Currently it is proposed that approximately 1.9 acres of the overall 2.8-acre site will be restored to natural grade and native plant vegetation, as shown in Attachment B. The remaining portion of the gravel lot will be utilized by park maintenance and operation. Staff estimate a contracted value for earthwork, soil erosion control and restoration at approximately $40,000 to $60,000. At this time, staff are negotiating provided services with LJ Construction and hope to finalize an agreement before April 25, 2020 with a term beginning April 6, 2020 through July 31, 2020. ATTACHMENTS Attachment A — Planning Review Attachment B — Park Map Attachment C — Sample Construction License Agreement Exhibit A — Storage Yard Restoration Plan Exhibit B — Specifications Exhibit C — Restoration Task List STAFF RECOMMENDATION Staff recommend approval of a Temporary Construction License Agreement to LJ Construction Company, Inc. for the use of the Orion Oaks Gravel Storage Lot, during the construction project for the Paint Creek Trailway, pursuant the terms of the agreement. 144 Page 2 MOTION Move to approve a Temporary Construction License Agreement to U Construction Company, Inc. of Clifford, MI for the use of the Orion Oaks Gravel Storage Lot, during the construction project for the Paint Creek Trailway, pursuant the terms of the agreement. 145 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 2 ❑X Project Location Image...............................................................................................................................................3 ❑X Proposed Schedule.....................................................................................................................................................3 ❑X Proposed Project Funding..........................................................................................................................................4 ❑X Alternatives................................................................................................................................................................4 ProjectImplementation Plans.................................................................................................................................................4 ❑X Park Operations and Facilities Maintenance.............................................................................................................4 ❑X Natural Resources Management...............................................................................................................................4 X❑ Access and Inclusion — NA.......................................................................................................................................... 5 ❑X Public Engagement — NA............................................................................................................................................ 5 ❑X Communications and Marketing — NA.......................................................................................................................5 ❑X Recreation Programming — NA...................................................................................................................................5 Compliance and Permitting Reviews...................................................................................................................................... 5 ❑X Environmental Regulations........................................................................................................................................5 ❑X Building Regulations — NA.......................................................................................................................................... 5 ❑X Grant Compliance......................................................................................................................................................5 ❑X Other Property Restrictions....................................................................................................................................... 5 ❑X Standards and Practices.............................................................................................................................................6 PlanningBackground..............................................................................................................................................................6 ❑X 5-Year Park Statistics — NA......................................................................................................................................... 6 ❑X Planning History.........................................................................................................................................................6 ❑X Historical Significance................................................................................................................................................6 ❑X Public Engagement History— NA................................................................................................................................6 ❑X Other Service Providers — NA..................................................................................................................................... 6 References.............................................................................................................................................................................. 6 K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoratio n.docx 146 Project Identification Park: Orion Oaks Budget center: ORN Asset name: Storage Yard OCPR Asset ID: OriStYcl Project Name: Restoration Project ID: 1745 Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Mike Donnellon, Chief of Parks Facilities Date Created:3/5/2020 Date of Last Update: 3/22/2020 Staff Recommendation Implement native restoration of the storage yard site at Orion Oaks. Project Description ❑X Current Conditions and Project Need 2301 W. Clarkston Road Lake Orian, MI 46360 The storage yard is located on the south side of the maintenance yard. It has been used for equipment staging and materials storage by arborist firms associated with DTE Energy. This relationship, which dates to the original acquisition of the property, was terminated in 2019. Native plant restoration of this area will further the protection of listed species (Eastern Massasauga Rattlesnake), comply with grant agreements, and improve the viewshed from the trail network. ® Proposed Project Scope Develop a temporary construction license with LJ Construction for use of the storage yard for materials storage for their project on the Paint Creek Trail that complies with environmental regulations and restores the site to native vegetation per OCPR restoration plan when the project is complete. K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoration.docx 147 ® Project Location Image Aarkston Road ..� y - r Trail Network: Bluebird and Massasauga Loops M Storage Ya Figure A: Location of Orion Oaks storage yard (20171magery) ❑X Proposed Schedule Work with Natural Resources Management unit to coordinate timeline for restoration activities. K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoration.docx 148 ® Proposed Project Funding Funding for restoration of this area is not identified in the FY2020 Capital Improvement and Maintenance Management Plans (OCPR, 9/4/2019). This proposed construction license with LJ Construction is an opportunity to accomplish restoration of the area without use of public funds. ❑X Alternatives X❑ No alternatives were considered ❑ The following alternatives were considered: NA ❑ Alternatives Study is attached Project Implementation Plans ® Park Operations and Facilities Maintenance Summary: The project will not affect operation of the park and will decrease the potential for long-term maintenance of an unused disturbed area. ❑X Natural Resources Management Summary: The Orion Oaks storage yard should ideally be restored to match the surrounding natural communities and provide valuable, necessary habitat for breeding populations of Eastern Massasauga Rattlesnakes directly adjacent to the existing yard. To accomplish this goal, in the first year of restoration the fence and other infrastructure should be removed, invasive species in and around the yard should be treated 2-3 times, and existing gravel should be removed and/or covered with topsoil. The fall of the same year, the entire area should be planted with cover crop or a native prairie seed mix. If planted with a cover crop the area should be seeded the following spring and a watering system will need to be implemented. After seeding, regular maintenance should take place to ensure successful plant establishment for 2-3 years and long-term maintenance of the restored area will occur indefinitely. At least $2,000 should be available for seed purchase and staff time will likely average 16 hours a month for the first 2-3 years and then the area will be contractually burned at a cost of $5,000-$10,000 on a 3-5 year cycle. Details: ❑X Wildlife emergence: Large scale construction should occur outside of the EMR active season (April 15- October 15) or while the fence is still in place to prevent EMR from accessing the site. EMR best practices (provided by the US Fish and Wildlife Service) should be implemented regardless. ❑X Tree or plant materials removal: Invasive species should be treated including tree of heaven. ❑X Tree disease (e.g. oak wilt): No oaks are on site, no oaks adjacent to the yard should be trimmed or removed during construction. ❑X Invasive species: Invasive species within the yard and along the fenceline should be treated prior to restoration. ❑X Equipment staging: All equipment must be staged within the existing yard. ❑X Topsoil and seeding: See information above. ❑X Long-term maintenance: The area should receive regular invasive species management and periodic prescribed burning. ❑ Other: NA Reviewer: Sarah Cook-Maylen, Natural Resources Coordinator, 3/12/2020 K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoration.docx 149 ❑X Access and Inclusion — NA ❑X Public Engagement — NA ❑X Communications and Marketing — NA ❑X Recreation Programming — NA Compliance and Permitting Reviews ❑X Environmental Regulations Details: Compliance with the following environmental regulations and permits is required (check all that apply): X❑ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake implementation Plan (EMRIP) compliance: This area should follow all UWFWS best practices during construction. ❑X Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: This area is within 500 feet of a wetland and will likely require an EGLE permit for construction activities. ❑ Road Commission of Oakland County (RCOC) right of way permitting: NA X Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: Construction will require an SESC permit. ❑ Other: NA Reviewer: Sarah Cook- Maylen, Natural Resources Coordinator, 3/13/2020 ❑X Building Regulations — NA ❑X Grant Compliance ❑ There are no grant agreements related to this asset X❑ Proposed project complies with grant agreements. Orion Oaks property was purchased December 16, 1980 by the Michigan Department of Natural Resources with a Land and Water Conservation Fund grant (Grant #26- 01099) and was subsequently transferred to Oakland County on December 19, 1980. The grant agreement dedicates the lands in perpetuity to public outdoor recreation uses. Considering that the portion of Orion Oaks under consideration in this project has historically been used for equipment staging, which is not a public outdoor recreation use; and that the end result of the proposed project will be natural areas restoration that is consistent with the purpose of the grant agreement; staff recommends proceeding with the proposed project for the purpose of full compliance with the grant agreement. ❑ Further review with granting agencies is required. NA ❑X Other Property Restrictions X❑ There are no known property restrictions or encumbrances related to this asset ❑ Proposed project complies with documented property restrictions or encumbrances. NA ❑ Communication with easement holder or other entity is required. NA K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoration.docx 150 ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): X❑ National standards (CAPRA): 7.9 Natural Resource Management Plans and Procedures There shall be natural resource management plans for environmentally unique or sensitive areas such as valuable wetlands, riverbanks and woodlands and there shall be environmental protection procedures, such as for erosion control, conduct of nature studies, wildlife and habitat preservation, and protection of water supply reservoirs and water recharge areas. Even if the agency does not own or control the natural resource, there shall be procedures to encourage and ensure environmental stewardship through volunteer steward programs and/or interpretive education and other learning opportunities. (CAPRA, 2014) ❑ Other standards: NA Planning Background ❑X 5-Year Park Statistics — NA ❑X Planning History The Mission and Goals of OCPR's Strategic Action Plan recognizes the central role of natural resources to Oakland County Parks (OCPR, 2/1/2018): ■ MISSION: The Oakland County Parks and Recreation Commission is dedicated to providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources ■ GOAL: Protect Natural Resources— Increase land dedicated to protection of natural resources, preserve existing high -quality ecosystems, and improve ecological communities that are fragmented or degraded ❑X Historical Significance X❑ The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached ❑ The asset is considered historically significant and evaluation has resulted in the following recommendations: NA ❑X Public Engagement History— NA ❑X Other Service Providers — NA References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoration.docx 151 GAKLAND PLANNING REVIEW COUNTY PARKS Orion Oaks Storage Yard Restoration (#1745) Page 7 of OCPR. (9/4/2019). Approved FY2020 Capital Improvement Program and Maintenance Management Plans. Waterford M I: Oakland County Parks and Recreation Commission. K:\ParksRec\General\Planning Workspace\Planning Reviews\ORN Storage Yard Restoration\PR ORN Update: March 22, 2020 Storage Yard Restoratio n.docx 152 A. :; is l�-IwL�IIC-llUo_t3 � ��, } •� •' a N�'��' :� - eCMg @RDA GED SDI 9 3 T - Orion Oaks County Park s, 1 - 2301 W. Clarkston Road Lake Orion, MI 48360 L'1KJLI�IF9.o Am .. r. .X ♦ C�ji Gi G y A > ¢�. i '� ,.rid � 1 ♦ - N • Rey '� y�. X � ! - _' f'S T o e ;46' X X 20171magery y'�f S-o 0 50 100 Feet Y Q Red Oaks County Park ® Existing Gate Existing 4' Farm Fence ® Proposed Gate Orion Oaks County Park - - - Existing 6' Chain Link Fence ® Removed Gate Storage Yard Restoration Proposed Fence X -X—X Removed Fence Project Location N QAKLAND m° COUNW PARKS Oakland County Parks and Recreation s 2800 Watkins Lake Road = a Waterford, MI o Y 248-858-0906 y o SHT. 1 OF 1 I www.OaklandCountyParks.com - 0 +54 0�,,ZAKLAND COUNTY PARKS Temporary Construction License Agreement Destinatio, ,rl r, The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a License for use of its property as set forth herein to: ("Licensee"): L J Construction, Inc. Address: 5863 S. Kingston Road, Clifford, Michigan 48727 Contact Person: Robert Telephone Number: (989) 761-0131 E-Mail Address: Ijconstructionmi@gmail.com For and in consideration of the issuance of this License, the Parties agree to the following terms and conditions: 1. Use of OCPRC Propertv. Licensee may only use the property described below for the purposes set forth in this Agreement. 1.1. Propertv. Licensee may use the following property pursuant to this Agreement: Orion Oaks County Park, (1.6 acre Gravel Storage Lot), 2301 Clarkston Road, Lake Orion, Michigan 48360, which is described and depicted in Exhibit A ("Property"). Exhibit A is incorporated into this Agreement. 1.2. Use of Propertv. Licensee shall only use the Property for the purpose of staging equipment and materials for a separate construction project for the Paint Creek Trail Commission. 1.3. Term of Agreement. This Agreement shall begin on April 6, 2020 ("Effective Date"), and notwithstanding a license generally being terminable at the will of the licensor, and presuming no default by the Licensee in performance of any of the terms and conditions of this Agreement, which may cause the license to be immediately revoked, it shall end on September 30, 2020 ("Termination Date"). 1.4. Fee. There is no monetary fee for use the Property. In exchange for use of the Property set forth in this Agreement, Licensee shall provide earthwork services for stripping existing gravel/topsoil, rough grading subsoils to provide a natural well drained area of restoration and finish grading of existing topsoil, augmented with owner provided topsoil according to the specifications, terms, and conditions contained in Exhibits B and C. Exhibits B and C are incorporated into this Agreement. 1.5. Condition of Property. During this Agreement, Licensee shall keep the Property in good order, in a clean and safe condition, and free of trash. Except for normal wear and tear, Licensee's use of the Property shall not cause damage or waste to the Property and shall not disrupt OCPRC's operations on or around the Property. Page 1 of 7 Final Version 03-18-20 154 Licensee is responsible for putting all trash and debris into the appropriate receptacles. 1.6. Condition of Property upon end of Agreement. Except for normal wear and tear, at the expiration or termination of this Agreement, Licensee shall leave or return the Property in the condition set forth in Exhibits B and C. The Property must be clean and free of all trash and debris. Licensee shall remove of all of its personal property within thirty (30) days of expiration or termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, such property shall be deemed the property of OCPRC and OCPRC shall remove and dispose of it as OCPRC sees fit. Licensee shall be responsible for all costs incurred by OCPRC associated with the removal and disposal of Licensee's personal property. 1.7. Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, must comply with all applicable federal, state, and local laws, regulations, and ordinances, the OCPRC Rules and Regulations, and the provisions of this Agreement. 1.8. Signs/Advertisement. Licensee shall not place any signs or advertisements on the Property without the prior written approval of the OCPRC Executive Director or his/her designee. Licensee shall not use the Property in Licensee advertising or informational documents (either electronic or printed copies) without the prior written approval of the OCPRC Executive Officer or his/her designee. 1.9. Alterations, Additions, Changes to Propertv. Except as otherwise required or permitted by this Agreement, Licensee shall not make any alterations, additions, or changes to the Property, without the prior written approval of the OCPRC Executive Officer or his/her designee. 1.10. Property AS IS. LICENSEE ACCEPTS THE PROPERTY "AS IS." LICENSEE ACKNOWLEDGES THAT LICENSEE HAD THE OPPORTUNITY TO INSPECT THE PROPERTY AND EITHER INSPECTED THE PROPERTY OR CHOSE NOT TO INSPECT THE PROPERTY. 1.11. No Smoking. Smoking is prohibited on the Property. 1.12. Alcohol Use on Propertv. Licensee shall not allow anyone to consume or sell alcoholic beverages on the Property. 2. Licensee Responsibilities. 2.1. Work Performed by Licensee. Licensee shall provide earthwork services for stripping existing gravel/topsoil, rough grading/compaction of subsoils to provide a natural well drained area of restoration and finish grading of existing topsoil, augmented with owner provided topsoil according to the specifications, terms, and conditions contained in Exhibits B and C. Page 2 of 7 Final Version 03-18-20 155 2.2. Licensee no Agent of County/OCPRC. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, shall not, in any manner, hold themselves out to be agents, employees, or volunteers of OCPRC or Oakland County, Michigan ("County"). 2.3. Permits/Licenses. Except as other required by OCPRC in this Agreement, Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property. 3. OCPRC Responsibilities. 3.1. OCPRC shall apply, obtain, maintain, and close-out the necessary soil erosion control permits and install appropriate soil erosion control measures. 3.2. OCPRC shall complete site preparation and restoration including but not limited to herbicide spraying, salvaging, storing and reinstallation of existing fence and gates and if necessary, hand raking/compaction of finish grade. 3.3. OCPRC shall purchase all necessary topsoil, amendments, native seed and materials for the complete restoration of the site according to Exhibits B & C. 4. Liability/Assurances. 4.1. Damage to County or OCPRC Propertv. Licensee shall be responsible for any damage to the Property or to any County facility/property that is caused by Licensee, its employees, agents, invitees, volunteers, subcontractors, vendors, or any other persons on or at the Property because of Licensee's use of the Property. If there is more than one Licensee, they shall be jointly and severally liable for such damage. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs and/or replacements. Licensee shall reimburse OCPRC the cost for repairing and/or replacing the damaged facilities/property. OCPRC shall invoice Licensee for such costs and Licensee shall pay such costs within thirty (30) days of receiving the bill. 4.2. Damage to Licensee's Property. Licensee shall be solely and entirely liable and responsible for any loss or damage resulting from fire, theft or other means to its personal property located, kept, or stored on the Property. 4.3. Liability for Claims. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 4.4. Hazardous Material/Waste. Licensee shall not cause or allow any person or entity to discharge any hazardous material, waste, or debris on or around any OCPRC or County Property. 4.5. Indemnification. Licensee shall indemnify, hold harmless, and defend (at the County's election) the County, its Boards, Commissions, elected or appointed officials, and employees from any and all Claims that are incurred by or asserted Page 3 of 7 Final Version 03-18-20 156 against the County, its Boards, Commissions, elected or appointed officials, and employees by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons at or on the Property because of Licensee's use of the Property. 4.6. Definition of Claim. "Claim" means any loss; complaint; demand for relief or damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other liability of any kind which is imposed on, incurred by, or asserted against the County or for which the County may become legally or contractually obligated to pay or defend against, whether commenced or threatened, including, but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation, arbitration fees, witness fees, court costs, investigation expenses, litigation expenses, or amounts paid in settlement. 4.7. Reservation of Rights/Limitation of Liabilitv. In no event shall the County be liable for any consequential, incidental, indirect, special, and punitive or other damages arising out of this Agreement. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, or other legal right, privilege, power, obligation, duty, or immunity of the County. 4.8. Attornev Fees. The County shall be entitled to reasonable costs and attorney fees from Licensee to enforce any provision of this Agreement. 4.9. Survival. Section 4 and the duties and obligations contained herein shall survive the expiration or termination of this Agreement. 5. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit D. Exhibit D is incorporated into this Agreement. 6. No Interest in Property. Licensee, by virtue of this Agreement, shall have not have any title to or interest in the Property or any portion thereof. Licensee has not, does not, and will not claim any such title, interest, or any easement over the Property. This Agreement and/or any related affidavit or instrument shall not be recorded with the Oakland County Register of Deeds. OCPRC shall consider any such recording to be a slander of title. 7. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of OCPRC. 8. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 9. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. Page 4 of 7 Final Version 03-18-20 157 10. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties. 11. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. Notwithstanding the above, if Licensee's promise to indemnify, defend, and hold the County harmless is found illegal or invalid, Licensee shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. 12. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 13. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 14. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 15. Authorization. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY LICENSEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Revised 03/08/2017 Page 5 of 7 Final Version 03-18-20 158 EXHIBIT D - INSURANCE REQUIREMENTS A. Insurance Coverages. Licensee shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. 1. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) $2,000,000 General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages — As Needed ❑ Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guest with no charge. ❑ Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. ❑ Other: 3. Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no Licensee owners or employees. ❑ Fully Insured or State approved self -insurer. ❑ Sole Proprietors must submit a signed Sole Proprietor form. ❑ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337 Certificate of Exemption. 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non -owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non -owned automobiles utilized in the Page 6 of 7 Final Version 03-18-20 159 performance of this Agreement. B. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of Licensee. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. Licensee shall require their contractors or sub -contractors not protected under Licensee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of Licensee in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 7 of 7 Final Version 03-18-20 160 EXHIBIT B PROJECT MANUAL & SPECIFICATIONS PROJECT NUMBER: #ORN 2020.401 MARCH 6, 2020 PROJECT: Owner: ORION OAKS COUNTY PARK Storage Lot Restoration 2301 Clarkston Road Lake Orion, Michigan 48360 KLAND Oakland County — Parks and Recreation Commission Facilities Maintenance & Development 2800 Watkins Lake Road, Waterford, Michigan 48328 161 EXHIBIT B PROJECT IDENTIFICATION PROJECT: WATERFORD OAKS COUNTY PARK Storage Lot Restoration 2301 Clarkston Road Lake Orion, MI 48360 OWNER: OAKLAND COUNTY PARKS AND RECREATION COMMISSION Facilities Maintenance & Development 2800 Watkins Lake Road Waterford, MI 48328 PURCHASING: OAKLAND COUNTY PURCHASING 2100 Pontiac Lake Road Waterford, MI 48328 ID-1 162 DIVISION 1 PROJECT INFORAMTION DIVISION 2 EXHIBIT B TABLE OF CONTENTS PAGES 000000 Project Identification 1 000000 Site Restoration map 1 001100 Project Summary 3 015000 OCPR General Requirements 26 022300 Site Clearing and Preparation 10 022500 Excavating, Filling and Grading 4 024000 Soil Erosion 5 027310 Cutting and Patching 2 027320 Selective Demolition 3 029200 Lawn and Native Seed Restoration 4 029250 Cleanup and Restoration 3 TC - 1 163 Oakland County Parks and Recreation Commission Orion Oaks - Storage Lot Restoration March 6, 2019 SECTION 001100 - SUMMARY PART 1 - GENERAL 1.1 RELATED DOOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and other Division 0 and 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. Oakland County Parks and Recreation (OCPRC) owns and maintains a gravel storage lot that is approximately 120,000 square feet (2.75 acres) of in size, previously utilized by tree line clearing crews for DTE Energy. After discontinuing this use in December of 2019, OCPRC staff have been assigned with restoring a portion of the storage lot to is original condition. B. THIS SECTION INCLUDES THE FOLLOWING; 1. Work covered by the Contract Documents. 2. Facilities not included within Contract Documents 3. Type of the Contract. 4. Work phases. 5. Work under other contracts. 6. Use of premises. 7. Work restrictions. 8. Specification formats and conventions. 1.3 WORK COVERED BY CONTRACT DOCUMENTS A. Project Identification: Orion Oaks County Park - Storage Lot Restoration 1. Project Number; ORN 2020.401 2. Project Address: 2301 Clarkston Road, Lake Orion, Michigan 48360 B. Owner: Oakland County Parks and Recreation Commission 1. Owner Address: 2800 Watkins Lake Road, Waterford, MI 48328 2. Owner Representative: Michael J. Donnellon, C. The Work consists of the following; 1. Soil erosion control and permitting 2. Salvage and remove existing 4' farm fence/gate 3. Reinstallation of a portion of the salvage 4' farm fence and single gate. 4. Strip and remove a portion of the existing gravel surface and stockpile for future use. 5. Strip and stockpile remaining organic soils for finish grading 6. Rough grade existing site to pre-existing natural drainage 7. Install 12' wide gravel maintenance drive 8. Finish grade existing site with salvaged organic soils and added topsoil and prepare for seeding. 9. Install seed and mulch 1.4 TYPE OF CONTRACT A. Potential Construction License/Self performing work and materials 1.5 WORK PHASES A. Late August through September 1.6 WORK UNDER OTHER CONTRACTS A. Refer to Section 2.5 of the General Requirements. 1.7 USE OF PREMISES A. Refer to Section 2.6 of the General Requirements. 1.8 WORK RESTRICTIONS A. Refer to Section 2.7 of the General Requirements. SUMMARY 021520 - 4 164 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 1.9 SPECIFICATION FORMATS AND CONVENTIONS. A. Refer to Section 2.1 thru 2.3 of the General Requirements PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION 001 SUMMARY 021520 - 5 165 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SECTION 022300 - SITE CLEARING PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes the following: 1. Treatment of existing lawn/grass areas. 2. Protecting existing trees shrubs groundcovers plants and grass to remain. 3. Removing existing trees shrubs groundcovers plants and grass. 4. Clearing and grubbing. 5. Stripping and stockpiling topsoil. 6. Removing above- and below -grade site improvements. 7. Disconnecting, capping or sealing, and abandoning site utilities in place. 8. Temporary erosion and sedimentation control measures. 1.3 DEFINITIONS A. Topsoil: Natural or cultivated surface -soil layer containing organic matter and sand, silt, and clay particles; friable, pervious, and black or a darker shade of brown, gray, or red than underlying subsoil; reasonably free of subsoil, clay lumps, gravel, and other objects more than 2 inches (50 mm) in diameter; and free of subsoil and weeds, roots, toxic materials, or other nonsoil materials. B. Tree Protection Zone: Area surrounding individual trees or groups of trees to be protected during construction, and defined by the drip line of individual trees or the perimeter drip line of groups of trees, unless otherwise indicated. 1.4 MATERIAL OWNERSHIP A. Except for stripped topsoil or other materials indicated to remain Owner's property, cleared materials shall become Contractor's property and shall be removed from Project site. 1.5 SUBMITTALS A. Photographs or videotape, sufficiently detailed, of existing conditions of trees and plantings, adjoining construction, and site improvements that might be misconstrued as damage caused by site clearing. B. Record drawings, according to Division 1 Section "Project Record Documents," identifying and accurately locating capped utilities and other subsurface structural, electrical, and mechanical conditions. SITE CLEARING 022300 - 1 166 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 1.6 QUALITY ASSURANCE A. Preinstallation Conference: Conduct conference at Project site to comply with requirements in Division 1 Section "Project Management and Coordination." B. Any appropriate permits to spray herbicide on -site, including ANC or NPDES permits, shall be held by the Contractor. C. 1.7 PROJECT CONDITIONS A. Traffic: Minimize interference with adjoining roads, streets, walks, and other adjacent occupied or used facilities during site -clearing operations. 1. Do not close or obstruct streets, walks, or other adjacent occupied or used facilities without permission from Owner and authorities having jurisdiction. 2. Provide alternate routes around closed or obstructed traffic ways if required by authorities having jurisdiction. B. Salvable Improvements: Carefully remove items indicated to be salvaged and store on Owner's premises where indicated. C. Utility Locator Service: Notify utility locator service for area where Project is located before site clearing. D. Do not commence site clearing operations until temporary erosion and sedimentation control measures are in place. PART 2 - PRODUCTS 2.1 SOIL MATERIALS A. Satisfactory Soil Materials: Requirements for satisfactory soil materials are specified in Division 2 Section "Earthwork." Obtain approved borrow soil materials off -site when satisfactory soil materials are not available on -site. 2.2 HERBICIDE Herbicide: Any herbicides applied on site must be registered by the EPA, follow state of Michigan regulations and requirements and be appropriate for the location. PART 3 - EXECUTION 3.1 PREPARATION A. Protect and maintain benchmarks and survey control points from disturbance during construction. B. Locate and clearly flag trees and vegetation to remain or to be relocated. Locate and clearly mark woody and herbaceous non-native, invasive species that require disposal or management prior to grading. SITE CLEARING 022300 - 2 167 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 C. Protect existing site improvements to remain from damage during construction. Restore damaged improvements to their original condition, as acceptable to Owner. 3.2 TEMPORARY EROSION AND SEDIMENTATION CONTROL A. Provide temporary erosion and sedimentation control measures to prevent soil erosion and discharge of soil -bearing water runoff or airborne dust to adjacent properties and walkways, according to a sediment and erosion control plan, specific to the site, that complies with EPA 832/R-92-005 or requirements of authorities having jurisdiction, whichever is more stringent. B. Inspect, repair, and maintain erosion and sedimentation control measures during construction until permanent vegetation has been established. C. Remove erosion and sedimentation controls and restore and stabilize areas disturbed during removal. 3.3 TREE PROTECTION A. Erect and maintain temporary fencing around tree protection zones before starting site clearing. Remove fence when construction is complete. 1. Do not store construction materials, debris, or excavated material within fenced area. 2. Do not permit vehicles, equipment, or foot traffic within fenced area. 3. Maintain fenced area free of weeds and trash. B. Do not excavate within tree protection zones, unless otherwise indicated. C. Repair or replace trees and vegetation indicated to remain that are damaged by construction operations, in a manner approved by Architect. 1. Employ an arborist, licensed in jurisdiction where Project is located, to submit details of proposed repairs and to repair damage to trees and shrubs. 2. Replace trees that cannot be repaired and restored to full -growth status, as determined by Architect. 3.4 UTILITIES A. Locate, identify, disconnect, and seal or cap off utilities indicated to be removed. Arrange with utility companies to shut off indicated utilities. B. Existing Utilities: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated: 1. Notify Architect not less than two days in advance of proposed utility interruptions. 2. Do not proceed with utility interruptions without Architect's written permission. C. Excavate for and remove underground utilities indicated to be removed. 3.5 CLEARING AND GRUBBING SITE CLEARING 022300 - 3 168 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 A. Fill depressions caused by clearing and grubbing operations with satisfactory soil material unless further excavation or earthwork is indicated. Place fill material in horizontal layers not exceeding a loose depth of 8 inches (200 mm), and compact each layer to a density equal to adjacent original ground 2. Refer to Division 2 Section 00250 for specifications on filling and grading requirements. 3.6 SITE IMPROVEMENTS A. Remove existing above- and below -grade improvements as indicated and as necessary to facilitate new construction. B. Remove slabs, paving, curbs, gutters, and aggregate base as indicated. 1. Unless existing full -depth joints coincide with line of demolition, neatly saw -cut length of existing pavement to remain before removing existing pavement. Saw -cut faces vertically. 2. Paint cut ends of steel reinforcement in concrete to remain to prevent corrosion. 3.7 DISPOSAL A. Disposal: Remove surplus soil material, unsuitable topsoil, obstructions, demolished materials, and waste materials including trash and debris, and legally dispose of them off Owner's property. Invasive species should be chipped or burned (woody) or bagged (herbaceous) and disposed of properly off site. END OF SECTION 02230 SITE CLEARING 022300 - 4 169 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SECTION 022500 — EXCAVATING, FILLING AND GRADING PART 1 - GENERAL 1.01 Work Included The work of excavating, filling, and grading includes, but is not necessarily limited to: A. Filling and backfilling to attain indicated grades; B. Rough and finish grading of the site; 1.02 Related Work Section — Soil Erosion and Sedimentation Control 1.03 References A. Density Control Handbook, Michigan Department of Transportation (copies available for re- view at the office of the Engineer; copies are available for purchase from the Michigan De- partment of Transportation, Lansing, MI). B. 2009 Michigan Department of Transportation Standard Specifications for Construction. 1.04 Quality Assurance/Quality Control A. Soil Density Testing 1. Maximum Density of Granular Soils (loss by washing < 10%) and Aggregate The maximum density will be determined by the One Point Michigan Cone Test, as de- scribed in the Michigan Department of Transportation Density Control Handbook. 2. Maximum Density of Cohesive Soils (loss by washing > 10%) The maximum density will be determined by the One Point T-99 Test, as described in the Michigan Department of Transportation Density Control Handbook. 3. Density of In -Place Soils or Aggregate The in -place density of soils or aggregate will be determined by the Density In -Place (Nu- clear) Test, as described in the Michigan Department of Transportation Density Control Handbook. 1.05 Job Conditions A. Dust Control The Contractor shall use all means necessary to control dust on and near the work and on and near all off -site borrow areas if such dust is caused by the Contractor's operations during performance of the work or if it results from the condition in which the Contractor leaves the site. All surfaces shall be thoroughly moistened as required to prevent dust from being a nuisance to the public, neighbors, and concurrent performance of other work on the site. EXCAVATING, FILLING AND GRADING 022500 - 5 170 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 B. Protection The Contractor shall use all means necessary to protect all materials before, during, and after installation and to protect all objects designated to remain. In the event of damage, the Contractor shall immediately make all repairs and replacements necessary to the approval of the Engineer and at no additional cost to the Owner. C. Safety The Contractor is responsible for conducting operations in a safe and orderly manner and in conformance with Michigan P.A. 154. D. Permits Unless otherwise provided, the Contractor is responsible to obtain and comply with permits required under Parts 31 and 91 of Michigan PA 451 of 1994 (Natural Resources and Envi- ronmental Protection Act) and any local ordinances. PART 2 - PRODUCTS 2.01 Fill Material -General All fill material shall be subject to the approval of the Engineer. For approval of fill material, notify the Engineer at least four working days in advance of intention to import material, designate the proposed borrow area, and permit the Engineer to sample as necessary from the borrow area for the purpose of making acceptance tests to prove the quality of the material. 2.02 Fill Material Fill material, unless specified otherwise, shall be soil or soil -rock mixture which is free from organ- ic matter and other deleterious substance, including invasive species. It shall contain no rocks or lumps over six inches in greatest dimension and not more than fifteen percent of the rocks or lumps shall be larger than 2 1/2 inches in greatest dimension. Fill material obtained from offsite sources shall meet the requirements of the preceding paragraph and additionally shall be predominantly granular with a maximum particle size of two inches and a plasticity index of twelve or less. Fill material placed within two feet horizontally of the base of building foundations and/or slabs shall have a plasticity index of 15 or less. 2.03 Sand Sand shall meet the requirements of Granular Material Class III, as specified in the 2003 Michi- gan Department of Transportation Standard Specifications for construction. 2.04 Granular Cushion Granular cushion under slabs shall be clean mineral aggregate with particle size grading within the following limits: 1. Passing the one inch mesh: 100% 2. Passing the number four sieve: Not more than 5% 3. Passing the number200 sieve: Not more than 1% EXCAVATING, FILLING AND GRADING 022500 - 6 171 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 2.05 Trench and Structural Backfill Fill material, unless specified otherwise, shall be soil or soil -rock mixture which is free from organ- ic matter and other deleterious substance. It shall contain no rocks or lumps over six inches in greatest dimension and not more than fifteen percent of the rocks or lumps shall be larger than 2 1/2 inches in greatest dimension. Fill material obtained from offsite sources shall meet the requirements of the preceding para- graphs and additionally shall be predominantly granular with a maximum particle size of two inch- es and a plasticity index of twelve or less. Fill material placed within two feet horizontally of the base of building foundations and/or slabs shall have a plasticity index of 15 or less. 2.06 Sand for Backfill Sand shall meet the requirements of Granular Material Class III, as specified in the 2003 Michi- gan Department of Transportation Standard Specifications for Construction. Topsoil: Natural or cultivated surface -soil layer containing organic matter and sand, silt, and clay particles; friable, pervious, and black or a darker shade of brown, gray, or red than underlying subsoil; reasonably free of subsoil, clay lumps, gravel, and other objects more than 2 inches (50 mm) in diameter; and free of subsoil and weeds, roots, toxic materials, or other nonsoil materials. 2.07 Other Materials All other materials not specifically described but required for a complete and proper installation, shall be as selected by the Contractor subject to the approval of the Engineer. PART 3 - EXECUTION 3.01 General Prior to all work of this section, the Contractor shall become thoroughly familiar with the site, the site conditions, and all portions of the work falling within this Section. The Contractor shall not al- low or cause any of the work performed or installed to be covered up or enclosed by work of this Section prior to all required inspections, tests, and approvals. Should any of the work be so en- closed or covered up before it has been approved, the Contractor shall uncover all such work at no additional cost to the Owner. After the work has been completely tested, inspected, and ap- proved, the Contractor shall make all repairs and replacements necessary to restore the work to the condition in which it was found at the time of uncovering, all at no additional cost to the Own- er. The Contractor shall excavate ahead of the proposed utility installation to expose any existing buried utilities. If existing utility grades conflict with the proposed utility grade, the proposed utility grade may be adjusted by the Engineer if necessary to miss the existing utility grade at no addi- tional expense to the contract. 3.02 Excavating Where depressions result from, or have resulted from, the removal of surface or subsurface ob- structions, the Contractor shall open the depression and remove all debris and soft material as di- rected by the Engineer. The Contractor shall excavate to the grades shown on the drawings. Where excavation grades are not shown on the drawings, excavation shall be completed as required to accommodate the EXCAVATING, FILLING AND GRADING 022500 - 7 172 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 installation. All over -excavated areas shall be backfilled and compacted, and at no additional cost to the Owner. 3.03 Preparation of Subgrade After the site has been cleared, stripped, and excavated to within six inches of the specified depths for recompaction; the exposed surface shall be scarified to a minimum depth of six inches, thoroughly moisture -conditioned, and compacted to the requirements specified for fill below. All ruts, hummocks, and other uneven surfaces shall be removed by surface grading prior to placement of fill. 3.04 Excess Water Control Fill material shall not be placed, spread or rolled during unfavorable weather conditions. Opera- tions shall not resume until moisture content and fill density are satisfactory to the Engineer. Berms or channels shall be provided to prevent flooding of subgrade. All water collecting in de- pressions shall be promptly removed. Where soil has been softened or eroded by flooding or placement during unfavorable weather, all damaged areas shall be removed and compacted as specified for fill and compaction below. The Contractor shall provide suitable means and equipment to maintain excavations and other parts of the work free from water. Dewatering means shall provide dry excavations and the preservation of the final lines and grades of bottoms of excavations. 3.05 Fill and Compaction After subgrade compaction has been approved by the Engineer, the Contractor shall place ap- proved fill material in layers not exceeding ten inches in uncompacted thickness. The fill material shall be watered or aerated as necessary, and thoroughly mix to obtain a mois- ture content which will permit proper compaction. Each soil layer shall be compacted to at least the specified minimum degree. The filling and compaction process shall be repeated until plan grade is attained. A. Compaction Requirements Unless otherwise specified on the drawings or in other sections of the specifications, fill and backfill shall be placed in eight inch lifts and each lift shall be compacted to not less than the following percentages of the maximum density. BACKFILL/FILL TYPE Granular backfill/fill within the influence of pavements, struc- tures, or utilities Granular backfill/fill not within the influence of pavements, structures, or utilities Cohesive backfill/fill not within the influence of pavements, structures, or utilities EXCAVATING, FILLING AND GRADING PERCENTAGE OF MAXIMUM DENSITY REQUIRED 95% 90% 90% i 022500 - 8 173 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 For the purpose of the preceding table; within the influence of pavements, structures, or utili- ties is considered as being within the one on one influence of the bearing plane of the item. Compaction by jetting will not be permitted unless specifically authorized by the Engineer. 3.06 Grading Except as otherwise directed by the Engineer, the Contractor shall perform all rough and finish grading required to attain the elevations shown on the drawings. Tolerances for grading shall be as follows: Rough grade: 1. Building, roads, and parking areas: Plus or minus 0.1 foot 2. Landscaped areas Plus or minus 0.25 feet Finish grade: 1. Granular cushion under concrete slabs: Plus or minus 0.05 foot 2. Parking areas: Plus or minus 0.03 foot 3. Landscaped areas: Plus or minus 0.10 foot After grading is completed and has been accepted by the Engineer, the Contractor shall permit no further excavating, filling, or grading. The Contractor shall use all means necessary to prevent erosion of freshly graded areas during construction and until such time as permanent drainage and erosion control measures have been installed. END OF SECTION 022500 EXCAVATING, FILLING AND GRADING 022500 - 9 174 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SECTION 024000 - SOIL EROSION -SEDIMENTATION CONTROL PART 1 - GENERAL 1.01 Description A. Work Included 1. Provide permanent and/or temporary erosion and sedimentation control as called for on the plans and as required by the Local Soil Erosion Agent and permit. B. General Soil Erosion -Sedimentation Content Procedures 1. Keep disturbed areas small; 2. Stabilize and protect disturbed areas as soon as possible; 3. Keep storm water runoff velocities low; 4. Protect disturbed areas from runoff; 5. Retain sediment within the construction area. 1.02 Permit A. The Contractor shall apply for and obtain an Act 347 permit from the local Soil Erosion/Sedimentation Control Enforcing Agent. The Contractor shall pay permit fees. 1.03 Scheduling A. Control measures shall be constructed by the Contractor prior to the time construction starts uphill or upstream from the control measure location. B. Removal and cleanup of temporary control structures shall be provided by the Contractor within one week after the control measure is no longer needed. PART 2 - PRODUCTS 2.01 Materials A. Sodding: 1. MDOT, Sec 6.51.04, Sec. 8.21.12 2. Temporary and permanent measures: Class B Sod B. Seeding: 1. MDOT, Sec. 6.52.01 through 6.52.07 2. Temporary and permanent measures: Annual Rye (Lolium Multiflorum) and Common Oat (Avena sativa) C. Mulching: SOIL EROSION -SEDIMENTATION CONTROL 024000- 175 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 1. Temporary and permanent measures: MDOT, Sec. 6.54.01 through 6.54.04. Required as specified on plans and or in project specifications. PART 3 - EXECUTION 3.01 Performance A. General: 1. The Contractor shall abide with all applicable rules and regulations as established by the State of Michigan and the local governmental unit pursuant to Act 451 P.A. of 1994 as amended. (Soil Erosion and Sedimentation Control Act). 2. The Unified Keying System for erosion control measures is included with the construction plans. Specific erosion control measures, if required, are indicated on the plans. 3. Even though a specified erosion control measure is not called out on the plans, this does not relieve the contractor from his obligation under the above Act to properly control and/or prevent all erosion caused by the Contractor's construction operation. B. Sediment Removal: The Contractor shall take such steps as are necessary to assure the retention and removal of any sediment which enters an existing storm sewer or open ditch along the construction route before said sewer or ditch discharges into a stream or pond. 2. If eroded material is allowed to enter a storm sewer system it shall be the CONTRACTOR'S responsibility to see that all catch basins and manholes are cleaned following construction prior to receipt of final payment. Unless the CONTRACTOR can document positively to what extent an existing storm sewer system along the construction area is silted in prior to construction, no credit will be allowed for cleaning the system. END OF SECTION 024000 SOIL EROSION -SEDIMENTATION CONTROL 024000- 176 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SECTION 027310 - CUTTING AND PATCHING PART 1 - GENERAL 1.1 SUMMARY A. This Section includes procedural requirements for cutting and patching. B. See Divisions 2 through 16 Sections for specific requirements and limitations applicable to cutting and patching individual parts of the Work. 1.2 SUBMITTALS A. Cutting and Patching Proposal: Submit a proposal describing procedures at least 10 days before the time cutting and patching will be performed, requesting approval to proceed. Include the following information: 1. Extent: Describe cutting and patching, show how they will be performed, and indicate why they cannot be avoided. 2 Changes to In -Place Construction: Describe anticipated results. Include changes to structural elements and operating components as well as changes in building's appearance and other significant visual elements. 3. Products: List products to be used and firms or entities that will perform the Work. 4. Dates: Indicate when cutting and patching will be performed. 5. Utility Services and Mechanical/Electrical Systems: List services/systems that cutting and patching procedures will disturb or affect. List services/systems that will be relocated and those that will be temporarily out of service. Indicate how long services/systems will be disrupted. 6. Structural Elements: Where cutting and patching involve adding reinforcement to structural elements, submit details and engineering calculations showing integration of reinforcement with original structure. Submit to Structural Engineer of Record for the Project forapproval. 1.3 QUALITY ASSURANCE A. Structural Elements: Do not cut and patch structural elements in a manner that could change their load - carrying capacity or load -deflection ratio. B. Operational Elements: Do not cut and patch operating elements and related components in a manner that results in reducing their capacity to perform as intended or that results in increased maintenance or decreased operational life or safety. C. Miscellaneous Elements: Do not cut and patch miscellaneous elements or related components in a manner that could change their load -carrying capacity, that results in reducing their capacity to perform as intended, or that results in increased maintenance or decreased operational life or safety. D. Visual Requirements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in Architect's opinion, reduce the building's aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner. 1.4 WARRANTY A. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during cutting and patching operations, by methods and with materials so as not to void existing warranties. CUTTING AND PATCHING 027310 - 1 177 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 PART 2 - PRODUCTS 2.1 MATERIALS A. General: Comply with requirements specified in other Sections. B. In -Place Materials: Use materials identical to in -place materials. For exposed surfaces, use materials that visually match in -place adjacent surfaces to the fullest extent possible. 1. If identical materials are unavailable or cannot be used, use materials that, when installed, will match the visual and functional performance of in -place materials. PART 3 - EXECUTION 3.1 EXAMINATION A. Examine surfaces to be cut and patched and conditions under which cutting and patching are to be performed. 1. Compatibility: Before patching, verify compatibility with and suitability of substrates, including compatibility with in -place finishes or primers. 2. Proceed with installation only after unsafe or unsatisfactory conditions have been corrected. 3.2 PREPARATION A. Temporary Support: Provide temporary support of Work to be cut. B. Protection: Protect in -place construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of Project that might be exposed during cutting and patching operations. C. Adjoining Areas: Avoid interference with use of adjoining areas or interruption of free passage to adjoining areas. D. Existing Utility Services and Mechanical/Electrical Systems: Where existing services/systems are required to be removed, relocated, or abandoned, bypass such services/systems before cutting to prevent interruption to occupied areas. 3.3 PERFORMANCE A. General: Employ skilled workers to perform cutting and patching. Proceed with cutting and patching at the earliest feasible time, and complete without delay. 1. Cut in -place construction to provide for installation of other components or performance of other construction, and subsequently patch as required to restore surfaces to their original condition. B. Cutting: Cut in -place construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original Installer; comply with original Installer's written recommendations. 1. In general, use hand or small power tools designed for sawing and grinding, not hammering and chopping. Cut holes and slots as small as possible, neatly to size required, and with minimum disturbance of adjacent surfaces. Temporarily cover openings when not in use. 2. Finished Surfaces: Cut or drill from the exposed or finished side into concealed surfaces. 3. Concrete, Masonry: Cut using a cutting machine, such as an abrasive saw or a diamond -core drill. CUTTING AND PATCHING 02731 -2 178 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 4. Excavating and Backfilling: Comply with requirements in applicable Division 2 Sections where required by cutting and patching operations. 5. Mechanical and Electrical Services: Cut off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal remaining portion of pipe or conduit to prevent entrance of moisture or other foreign matter after cutting. C. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other Work. Patch with durable seams that are as invisible as possible. Provide materials and comply with installation requirements specified in other Sections. 1. Inspection: Where feasible, test and inspect patched areas after completion to demonstrate integrity of installation. 2. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing. 3. Floors and Walls: Where walls or partitions that are removed extend one finished area into another, patch and repair floor and wall surfaces in the new space. Provide an even surface of uniform finish, color, texture, and appearance. Remove in -place floor and wall coverings and replace with new materials, if necessary, to achieve uniform color and appearance. 4. Ceilings: Patch, repair, or rehang in -place ceilings as necessary to provide an even -plane surface of uniform appearance. 5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition. D. Cleaning: Clean areas and spaces where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar materials. END OF SECTION 027310 CUTTING AND PATCHING 027310 - 3 179 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SECTION 027320 - SELECTIVE DEMOLITION PART 1 - GENERAL 1.1 SUMMARY A. This Section includes the following: 1. Items as indicated on the drawings or necessary for new construction as indicated. C. Legally and properly dispose. 1.2 DEFINITIONS A. Remove: Detach items from existing construction and legally dispose of them off -site, unless indicated to be removed and salvaged or removed and reinstalled. B. Remove and Salvage: Detach items from existing construction and deliver them to Owner ready for reuse. C. Remove and Reinstall: Detach items from existing construction, prepare them for reuse, and reinstall them where indicated. D. Existing to Remain: Existing items of construction that are not to be removed and that are not otherwise indicated to be removed, removed and salvaged, or removed and reinstalled. 1.3 SUBMITTALS A. Schedule of Selective Demolition Activities: Indicate detailed sequence of selective demolition and removal work, with starting and ending dates for each activity, interruption of utility services, use of elevator and stairs, and locations of temporary partitions and means of egress. B. Predemolition Photographs: Show existing conditions of adjoining construction and site improvements, including finish surfaces, that might be misconstrued as damage caused by selective demolition operations. Comply with Division 1 Section "Photographic Documentation." Submit before Work begins. 1.4 QUALITY ASSURANCE A. Demolition Firm Qualifications: An experienced firm that has specialized in demolition work similar in material and extent to that indicated for this Project. B. Refrigerant Recovery Technician Qualifications: Certified by an EPA -approved certification program. C. Regulatory Requirements: Comply with governing EPA notification regulations before beginning selective demolition. Comply with hauling and disposal regulations of authorities having jurisdiction. D. Standards: Comply with ANSI A10.6 and NFPA 241. E. Predemolition Conference: Conduct conference at Project site. SELECTIVE DEMOLITION 027320 - 1 180 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 1.5 PROJECT CONDITIONS A. Owner will occupy portions of building immediately adjacent to selective demolition area. Conduct selective demolition so Owner's operations will not be disrupted. B. Conditions existing at time of inspection for bidding purpose will be maintained by Owner as far as practical. Coordinate removal of selective materials with Owner. C. Notify Architect of discrepancies between existing conditions and Drawings before proceeding with selective demolition. D. Hazardous Materials: It is not expected that hazardous materials will be encountered in the Work. 1. Hazardous materials will be removed by Owner before start of the Work. 2. If materials suspected of containing hazardous materials are encountered, do not disturb; immediately notify Architect and Owner. Owner will remove hazardous materials under a separate contract. E. Storage or sale of removed items or materials on -site is not permitted. Utility Service: Maintain existing utilities indicated to remain in service and protect them against damage during selective demolition operations. 1. Maintain fire -protection facilities in service during selective demolition operations. 1.6 WARRANTY A. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged during selective demolition, by methods and with materials so as not to void existing warranties. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION 3.1 EXAMINATION A. Verify that utilities have been disconnected and capped. B. Survey existing conditions and correlate with requirements indicated to determine extent of selective demolition required. C. Inventory and record the condition of items to be removed and reinstalled and items to be removed and salvaged. D. When unanticipated mechanical, electrical, or structural elements that conflict with intended function or design are encountered, investigate and measure the nature and extent of conflict. Promptly submit a written report to Architect. E. Engage a professional engineer to survey condition of building to determine whether removing any element might result in structural deficiency or unplanned collapse of any portion of structure or adjacent structures during selective demolition operations. Survey of Existing Conditions: Record existing conditions by use of measured drawings, preconstruction photographs and templates. G. Perform surveys as the Work progresses to detect hazards resulting from selective demolition activities. SELECTIVE DEMOLITION 02732 - 2 181 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 3.2 UTILITY SERVICES AND MECHANICAL/ELECTRICAL SYSTEMS A. Existing Services/Systems: Maintain services/systems indicated to remain and protect them against damage during selective demolition operations. B. Service/System Requirements: Locate, identify, disconnect, and seal or cap off indicated utility services and mechanical/electrical systems serving areas to be selectively demolished. 1. Arrange to shut off indicated utilities with utility companies. 2 If services/systems are required to be removed, relocated, or abandoned, before proceeding with selective demolition provide temporary services/systems that bypass area of selective demolition and that maintain continuity of services/systems to other parts of building. a Cut off pipe or conduit in walls or partitions to be removed. Cap, valve, or plug and seal remaining portion of pipe or conduit after bypassing. 3.3 PREPARATION A. Site Access and Temporary Controls: Conduct selective demolition and debris -removal operations to ensure minimum interference with roads, streets, walks, walkways, and other adjacent occupied and used facilities. 1. Comply with requirements for access and protection specified in Division 1 Section "Temporary Facilities and Controls." B. Temporary Facilities: Provide temporary barricades and other protection required to prevent injury to people and damage to adjacent buildings and facilities to remain. C. Temporary Shoring: Provide and maintain shoring, bracing, and structural supports as required to preserve stability and prevent movement, settlement, or collapse of construction and finishes to remain, and to prevent unexpected or uncontrolled movement or collapse of construction being demolished. 3.4 SELECTIVE DEMOLITION A. General: Demolish and remove existing construction only to the extent required by new construction and as indicated. Use methods required to complete the Work within limitations of governing regulations and as follows: 1. Neatly cut openings and holes plumb, square, and true to dimensions required. Use cutting methods least likely to damage construction to remain or adjoining construction. Use hand tools or small power tools designed for sawing or grinding, not hammering and chopping, to minimize disturbance of adjacent surfaces. Temporarily cover openings to remain. 2 Cut or drill from the exposed or finished side into concealed surfaces to avoid marring existing finished surfaces. a Do not use cutting torches until work area is cleared of flammable materials. At concealed spaces, such as duct and pipe interiors, verify condition and contents of hidden space before starting flame - cutting operations. Maintain fire watch and portable fire -suppression devices during flame -cutting operations. 4. Locate selective demolition equipment and remove debris and materials so as not to impose excessive loads on supporting walls, floors, or framing. 5. Dispose of demolished items and materials promptly. B. Removed and Reinstalled Items: 1. Clean and repair items to functional condition adequate for intended reuse. Paint equipment to match new equipment. 2 Pack or crate items after cleaning and repairing. Identify contents of containers. a Protect items from damage during transport and storage. 4. Reinstall items in locations indicated. Comply with installation requirements for new materials and equipment. Provide connections, supports, and miscellaneous materials necessary to make item functional for use indicated. SELECTIVE DEMOLITION 027320 - 3 182 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 C. Existing Items to Remain: Protect construction indicated to remain against damage and soiling during selective demolition. When permitted by Architect, items may be removed to a suitable, protected storage location during selective demolition and cleaned and reinstalled in their original locations after selective demolition operations are complete. 3.5 DISPOSAL OF DEMOLISHED MATERIALS A. General: Except for items or materials indicated to be reused, salvaged, reinstalled, or otherwise indicated to remain Owner's property, remove demolished materials from Project site and legally dispose of them. B. Burning: Do not burn demolished materials. C. Disposal: Transport demolished materials off Owner's property and legally dispose of them. 3.6 CLEANING A. Clean adjacent structures and improvements of dust, dirt, and debris caused by selective demolition operations. Return adjacent areas to condition existing before selective demolition operations began. END OF SECTION 027320 SELECTIVE DEMOLITION 02732 - 4 183 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SECTION 029200 LAWN AND NATIVE SEED RESTORATION PART1 GENERAL 1.01 SECTION INCLUDES A. Preparation of soils B. Placing topsoil C. Lawn and Native Seeding, hydroseeding, mulching and fertilizer D. Maintenance 1.02 REFERENCED SECTIONS A. Section 01310 - Project Management and Coordination B. Section 02055 - Soils for Earthwork 1.03 REFERENCES A. FS 0-F-241 - Fertilizers, Mixed, Commercial. B. Michigan Department of Transportation - MDOT 2009 Standard Specifications for Construction. C. OCPR Upland Sun Mix 1.04 DEFINITIONS A. Weeds and Invasive Species: Include Dandelion, Jimsonweed, Quackgrass, Horsetail, Morning Glory, Rush Grass, Mustard, Lambsquarter, Chickweed, Cress, Crabgrass, Canada Thistle, Nutgrass, Poison Oak, Blackberry, Pokeweed, Phragmites, Garlic mustard, Nightshade, Tansy Ragwort, Bermuda Grass, Johnson Grass, Poison Ivy, Nut Sedge, Nimble Will, Bindweed, Bent Grass, Wild Garlic, Perennial Sorrel and Brome Grass. 1.05 QUALITY ASSURANCE A. Provide seed mixture in containers showing percentage of seed mix, year of production, net weight, date of packaging and location of packaging. B. At the end of the first growing season the site should have 90% native vegetation cover. No areas greater than 1 square foot shall be without native vegetation. C. At the end of the second growing season, the site should have a minimum of 75% of seeded species (not cover crop species) evident on site. If percent cover is less than 75% the contractor and owner shall confer on conditions leading to low growth and develop a seed replacement plan. 1.06 REGULATORY REQUIREMENTS A. Comply with regulatory agencies for fertilizer and herbicide composition and record keeping. B. Herbicide use should follow all State of Michigan and EPA regulations. Aquatic safe herbicides must be used within 100 feet of a wetland or standing water. SEEDING 029200 - 184 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 C. Provide certificate of compliance from authority having jurisdiction indicating approval of seed mixture. 1.07 DELIVERY, STORAGE AND HANDLING A. Deliver, store, protect and handle products to site under provisions of Division 0 and 1. B. Deliver grass seed mixture in sealed containers. Seed in damaged packing is not acceptable. C. Deliver fertilizer in waterproof bags showing weight, chemical analysis, and name of manufacturer. 1.08 SUBMITTALS/COORDINATION A. Coordinate work under provisions of Division 0 and 1. B. Submit all seed mixes to owner prior to ordering for approval and coordination. PART PRODUCTS 2.01 SEED MIXTURES A. OCPR Upland Sun Seed Mixture (Native) 1. Supplier; Cardno, Inc, Mr. Jason Fritz—jason.fritz@cardno.com 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 13 14 15 16 17 18 19 20 21 22 Carex spp. Elymus canadensis Panicum virgatum Schizachyrium scoparium Sorghastrum nutans Silphium terebinthinaceum Symphyotrichum oolentangiense Carex bicknellii Carex brevior Carex molesta Asclepias syriaca Asclepias tuberosa Heliopsis helianthoides Lupinus perennis Monarda fistulosa Penstemon digitalis Pycnanthemum virginianum Rudbeckia hirta Solidago speciosa Symphyotrichum Symphyotrichum novae-angliae Praire Sedge Mix Canada Wild Rye Switch Grass Little Blue Stem Indian Grass Praire Dock Sky -Blue Aster Copper -shouldered oval sedge Plains oval sedge Field Oval Sedge Common Milkweed Butterfly Weed False Sunflower Wild Lupine Wild Bergamot Foxglove Beard Tongue Common Mountain Mint Black -Eyed Susan Showy Goldenrod laeve Smooth Blue Aster New England Aster B. Lawn Seed Mixture (Native) 1. Eco-Turf Fescue Mix, Michigan Wildflower Farm, or equal C. Lawn Seed Mixture (Non -Native) NOT APPLICABLE FOR THIS PROJECT 1. Gateway Kentucky Bluegrass 30% 2. Creeping Red Fescue 30% 3. Wizard Perennial Ryegrass 15% 4. Prelude IV Perennial Ryegrass 15% 5. Panther GLS Perennial Ryegrass 10% 2.02 SOIL MATERIALS SEEDING 029200 - 185 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 A. Topsoil: As specified in Division 0 and 1 . 2.03 ACCESSORIES A. Mulching Material: Oat or wheat straw, free from weeds, foreign matter detrimental to plant life and dry. Hay or chopped cornstalks are not acceptable. B. Fertilizers shall not be used for Native Seed Mixes; C. Lawn (Non -Native) Fertilizer: FS O-F-241, Type I, Grade A; recommended for grass, with fifty percent of the elements derived from organic sources; of proportion necessary to eliminate any deficiencies of topsoil, to the following proportions: 1. NOT APPLICABLE FOR THIS PROJECT 2. Nitrogen 16 percent, Phosphate (P205) 32 percent, Soluble Potash 4%. D. Water: Clean, fresh and free of substances or matter which could inhibit vigorous growth of grass. PART 3 EXECUTION 3.01 EXAMINATION A. Verify that prepared soil base is in accordance with Division 0 and 1 and is ready to receive the work of this Section. 3.02 EXISTING LAWN TREATMENT (Change if necessary) A. Turf should be mowed to a height of 4 inches or Iess.A glyphosate-based herbicide should be applied to turf once in late summer and once in early fall for complete control of turf grass on site. B. All herbicide treatments must be completed at least 2 weeks prior to seeding. 3.03 PLACING TOPSOIL A. Place topsoil in areas where seeding, sodding and/or planting to a nominal depth of 6 inches. Place topsoil during dry weather B. Fine grade topsoil eliminating rough or low areas. Maintain profiles and contour of subgrade. C. Remove roots, weeds, rocks and foreign material while spreading. D. Manually spread topsoil close to trees, plants, building and structures to prevent damage. E. Lightly compact placed topsoil. F. Remove surplus subsoil and topsoil from site. G. Leave stockpile area and site clean and raked, ready to receive landscaping. 3.04 TOLERANCES A. Top of Topsoil: Plus or minus'/2 inch. 3.05 PROTECTION A. Protect landscaping and other features remaining as final work. B. Protect existing structures, fences, sidewalks, utilities, paving and curbs. 3.06 SCHEDULES A. Compacted topsoil thickness at the following areas: 1. Seeded Prairies: 6 inches. SEEDING 029200 - 186 Oakland County Parks and Recreation Commission Orion Oaks — Storage Lot Restoration March 6, 2019 SEEDING B. Broadcast seeding is preferred, small seed may be handcast. C. In graded areas, soil should be firmly prepared (at least 3 inches deep) before seeding, a cultipacker or similar device should be used D. In graded areas, following seeding, seed to soil contact should be ensured by lightly tilling the soil with a harrow or other dragging style equipment.and cultipacked again if necessary. E. Apply seed at a rate specified by the mix (provided by OCPR). Seed should be spread in at least two directions (N to S and E to W or equivalent) 1. Approximate application rates; • OCPR Upland Sun Seed Mix — 12lbs/acre • Eco-turf Seed Mix — 200 Ibs/acre F. Seed should be no more than '/4 inch deep and some seed is allowable on the surface. G. Do not seed areas in excess of that which can be mulched on same day. H. Do not sow immediately following rain, when ground is too dry, or during windy periods. I. Apply water with a fine spray immediately after each area has been mulched. Saturate to 4 inches of soil. END OF SECTION 029200 SEEDING 029200 - 187 Oakland County Parks and Recreation Commission Waterford Oaks — Greenhouse Deconstruction and Restoration February 3, 2019 SECTION 029250 - CLEANUP AND RESTORATION PART 1 - GENERAL The Contractor shall restore areas disturbed by construction activities to a condition reasonably close to their condition before the project, unless shown otherwise on the plans. Restoration work should be performed as soon as possible after construction work is completed in a particular area. Upon the completion of work in an area, all excess materials, debris, equipment, and similar items shall be removed from the project area by the Contractor, and disposed of properly. PART 2 - MATERIALS Not Applicable. PART 3 - EXECUTION 3.01 Restoration Unless otherwise provided; aggregate surfaces, bituminous pavements, and concrete pavements shall be restored by construction of similar replacement surfaces. Aggregate surfaces shall be replaced with the materials and thicknesses described in the specification for aggregate surfaces. Bituminous pavement shall be replaced with the cross sections(s) shown on the plans and in accordance with the specification for bituminous paving. Concrete pavement shall be replaced with pavement in accordance with the specification for Concrete Driveways and Miscellaneous Pavement. 3.02 Temporary Restoration of Driving Surfaces Where a pavement or gravel surface is removed as a result of construction activities, a temporary surface shall be provided and maintained by the Contractor until the permanent surface is provided. Unless otherwise directed, the temporary surface shall be twelve inches of aggregate compacted to at least 95 percent of its maximum density (ASTM D1557) and graded to meet the adjacent, remaining surfaces. Aggregate shall meet the requirements of Series 23A as described in the 1990 Michigan Department of Transportation Specifications. The Contractor shall regrade the temporary surface and add additional aggregate at intervals necessary to maintain them in a relatively smooth condition. END OF SECTION 029250 CLEANUP AND RESTORATION 029250 - 188 EXHIBIT C Standardized Budget Center: ORN Orion Oaks - Storage Lot Restoratoin Comm. ESTIMATED QUANTITIES Work Order # XXX CIP # xxx FY2019 xxx Approved xxx Budget Project Costs I Scope Line Item Existing Gravel/Storage Area Existing Non -Gravel Storage Area Total Storage Area Restoration Units Herbicide spray of entire area in July Soil & Erosion Control Permit Salvage and store existing 4' Farm Fence fabric/posts Install Soil and Erosion Control - Silt Fence Reinstall salvaged 4' farm fence fabric/posts Remove and reinstall existing 4' farm fence gate Remove, Stockpile 6" Gravel Surface and Rough Grade Strip and stock pile organic soils and Rough Grade Amend Organic soils with topsoil and finish grade Topsoil Native Seed Balance - Unit Unit Type Unit Cost Total per approved costs 70,000 SF 50,000 SF 120,000 SF 54,600 SF 1 LS $ 1,200 LF 1,300 LF $ 150 LF $ 1 LS $ 29,500 SF $ 54,600 SF $ 84,100 SF $ 519 CY $ 1 LS $ Notes Average 6" depth = 546 CYDS Average 4" depth = 675 CYDS Average 2" depth over restored area 1 Ib/300 sf F:\AGENDA STUFF\AGENDA STUFF\Agenda Material\A 2020\046 APRIL 22 2020 SPECIAL MEETING\COMM MTG PACKET DOCS\10C2f ORN Oaks Const Lic Agmt Exhibit C Restoration Task Updated 4/9/2020 List.xlsx 189 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 10 C-3 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: April 9, 2020 Subject: Addison Oaks Conference Center — Electrical Improvements (Conceptual Approval $150,000) PROJECT CATEGORIES Agenda Type: Approval Type: Project Type: EXECUTIVE SUMMARY Consent Agenda Conceptual Approval ✓ Capital Improvement ✓ Regular Agenda ✓ Construction Approval Maintenance General Approval Enhancement 1. Scope Remove and replace electrical components within the Conference Center, originally constructed in 1929, in order to address electrical code and functionality issues identified in the 2019 Arc Flash Study.; a. Remove existing undersized 100 kW generator and replace with 200 kW diesel fueled generator that meets the facilities requirements and conforms to code. i. Alternate #1 — Generator sound attenuated enclosure in lieu of standard exterior enclosure. b. Remove various disconnects and transfer switches from the electrical shed and relocate to a new electrical room in the basement of the facility. c. Alternate #2: Remove aging and corroded distribution panel in facility basement area that is prone to water leaks and replace with new unit in the new basement electrical room which is being located at a drier area of the basement d. Modify current dry food storage room to accommodate new electrical room. Revisions include new walls, doors, lighting, fire alarm and shelving. e. Provide revised electric service to the fire pump house. Route new electrical connections and provide new switching that conforms to code requirements. f. Provide arc flash labeling as required for code compliance and worker safety. g. Site restoration 2. Need Upon completing the budgeted FY2019 Arc Flash electrical compliance assessment for the Addison Oaks Conference Center, our electrical consultant Berbiglia Associates, Inc. discovered in May that the existing electrical system has several code deficiencies and functionality issues which prevented the consultant from continuing their assessment. Staff adjusted the consultant's scope of work to complete the necessary design/engineering to correct code and functionality improvements to the existing building electrical system, including: a. The existing generator is undersized generator as required for code compliance related to fire pump electric service, as well as meeting facility stand-by power needs, during power outages. i. The facility experiences several power outages per year with some lasting several hours or days. ii. Stand-by power requirements include building heating systems, food storage and emergency lighting. 190 Page 2 b. Due to electrical code requirements, building main power disconnects, transfer switches, correcting electrical distribution feeder sizes and overcurrent protection cannot be located in a separate free- standing electrical shed and must be relocated to a new electrical room, within the existing basement of the facility. c. Due to age, corrosion and existing location, it is more cost efficient to replace the existing distribution panel (Alternate #2) as part of this overall project rather than deferring and replacing separately in 3-5 years. 3. Review and approval history Date Description June 2019 Schematic Design/Engineering — Admin. Approval Sept 2019 Initial CIP Project Budget Dec 2019 Conceptual Approval 4. Funds requested a. Current FY2020 budgeted amount: i. Addison Oaks Conference Center $150,000 b. Through Oakland County Purchasing, our Construction Manager, Frank Rewold & Son's, Inc, received bids on March 5, 2020 @ 2:00pm i. 2 bids for General Trades ii. 3 bids for Landscape Restoration iii. 5 bids for Electrical iv. 3 bids for Concrete v. 4 bids for Painting c. Recommended total amount (Attachment D): i. Electrical Engineering — Berbiglia & Associates $ 26,900.00 ii. Construction Management — Frank Rewold & Sons $348,883.00 (1) Includes Alternates #1, #2 and 7% Contingency (2) Total Project $375,783.00 d. Due to Capital Improvement Program (CIP) project favorability, the postponement of the FY2020 CIP project for Springfield Oaks Activity Center Storm Water Improvements and the Independence Oaks Dock Replacement projects, the additional $225,783 required to complete this project is available in the FY2020 Capital Improvement Program Budget. ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Park Maps 3. Attachment C — Construction Drawings 4. Attachment D — Frank Rewold & Son's Recommendation STAFF RECOMMENDATION Staff recommends approving a change order to Frank Rewold & Sons, Inc. for contract #5474 in the amount of $348,883, including Alternates #1, and #2 and a 7% contingency, for the construction and installation of the necessary electrical improvements at the Addison Oaks Conference Center for a total project cost including the previously approved engineering as follows: Item Amount Notes Berbiglia & Associates, Inc; Farmington Hills, MI $26,900 Annual contract Frank Rewold and Son; Rochester, MI — Construction 348,883 Annual contract Total $375,783 191 Page 3 MOTION Move to conceptually approve a change order to the Frank Rewold & Sons, Inc. contract #5474 in the amount of $348,883, including Alternates #1 and #2, and a 7% contingency, for the construction and installation of the necessary electrical improvements at the Addison Oaks Conference Center for a total project cost including the previously approved engineering as follows: Item Amount Notes Berbiglia & Associates, Inc; Farmington Hills, MI $26,900 Annual contract Frank Rewold and Son; Rochester, MI — Construction 348,883 Annual contract Total $375,783 192 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 2 ❑X Proposed Schedule.....................................................................................................................................................2 ❑X Proposed Project Funding..........................................................................................................................................2 ❑X Alternatives................................................................................................................................................................ 2 ProjectImplementation Plans.................................................................................................................................................3 X❑ Park Operations and Facilities Maintenance............................................................................................................. 3 ❑X Natural Resources Management............................................................................................................................... 3 ❑X Access and Inclusion..................................................................................................................................................3 ❑X Public Engagement.....................................................................................................................................................3 ❑X Communications and Marketing................................................................................................................................3 ❑X Recreation Programming...........................................................................................................................................3 Compliance and Permitting Reviews...................................................................................................................................... 3 ❑X Environmental Regulations........................................................................................................................................3 ❑X Building Regulations...................................................................................................................................................3 ❑X Grant Compliance......................................................................................................................................................4 ❑X Other Property Restrictions.......................................................................................................................................4 ❑X Standards and Practices.............................................................................................................................................4 PlanningBackground..............................................................................................................................................................5 ❑X 5-Year Park Statistics..................................................................................................................................................5 ❑X Planning History.........................................................................................................................................................5 ❑X Historical Significance................................................................................................................................................6 ❑X Public Engagement History........................................................................................................................................6 ❑X Other Service Providers.............................................................................................................................................. 6 References.............................................................................................................................................................................. 6 K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 193 Project Identification Park: Addison Oaks Budget center: ACC Conference Center Asset name: Conference Center (OCPR Asset ID: 1274) Project Name: Electrical Improvements Project ID: 1513 Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Mike Donnellon, Chief of Parks Facilities Date Created:11/7/2019 Date of Last Update: 11/12/2019 �'k•@i11'WIF •� Staff recommends implementation of the Addison Oaks Conference Center Electrical Improvements project to correct the electrical code and functionality issues identified in the 2019 Arc Flash Study. Project Description ❑X Current Conditions and Project Need Upon completing the budgeted FY2019 Arc Flash electrical compliance assessment for the Addison Oaks Conference Center, our electrical consultant Berbiglia Associates, Inc. discovered in May that the existing electrical system has several code deficiencies and functionality issues which prevented the consultant from continuing their assessment. Staff adjusted the consultant's scope of work to complete the necessary design/engineering to correct code and functionality improvements to the existing building electrical system. See Building Regulations section for a detailed list of identified code violations and deficiencies. ❑X Proposed Project Scope Remove and replace electrical components within the Conference Center, originally constructed in 1929, in order to address electrical code and functionality issues identified in the 2019 Arc Flash Study. See Commission Memo for a detailed list of scope items (December 4, 2019 Commission meeting). ❑X Proposed Schedule Project will be completed in fiscal year 2020. ❑X Proposed Project Funding Project will be funded through the fiscal year 2020 Capital Improvement Program budget. ❑X Alternatives ❑ No alternatives were considered X❑ The following alternatives were considered: K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 194 ■ No Action: Not taking action was not a viable alternative because action is required to correct code violations and electrical deficiencies identified in the 2019 Arc Flash Study for the Addison Oaks Conference Center. ■ Partial Correction: Staff proposed adding a single disconnect switch to the building to accomplish partial compliance at a lower cost. The Township was not responsive to this proposal and staff determined the best solution was to proceed with full correction of issues. ❑ Alternatives Study is attached Project Implementation Plans ❑X Park Operations and Facilities Maintenance Summary review: Project is required to correct code violations and electrical deficiencies identified in the 2019 Arch Flash Study for the Addison Oaks Conference Center. It is not expected to otherwise impact the operation or maintenance of the facility. ❑X Natural Resources Management Summary review: Not applicable ❑X Access and Inclusion Summary review: Not applicable ❑X Public Engagement Summary review: Not applicable ❑X Communications and Marketing Summary review: Not applicable ❑X Recreation Programming Summary review: Not applicable Compliance and Permitting Reviews ❑X Environmental Regulations Summary review: Not applicable ❑X Building Regulations Summary review: The purpose of this project is to bring the Conference Center into compliance with the National Electrical Code (NEC). The following code violations and deficiencies were identified in the Addison Oaks Conference Center Short Circuit and Arc Flash Hazard Study (Berbiglia, 3/21/2019). 1. The code requires that all power to a building be disconnectable where the power enters the building. In addition, the maximum number of disconnects which can be operated to disconnect all power is six. This requirement is so that in the event of an emergency, if power has to be disconnected, that the emergency responders can quickly locate the service disconnects and de -energize power. The Conference Center disconnects are located at the shed, not at the Conference Center. There are four separate power feeds from the shed to the Conference Center. If the Conference Center were served with utility power, it would be K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 195 necessary to open four circuit breakers to disconnect power. If the Conference Center were operating on generator power and there was a need to de -energize all power, the only way power could be disconnected would be turning the main breaker off at the generator. 2. The generator feeders are undersized and not protected by the generator output breaker. 3. The automatic transfer switch main output feeders are undersized and not protected by the upstream overcurrent protection. 4. The generator feeders serving the input to both manual transfer switches are not protected by the upstream overcurrent protection. 5. The load feeders of both manual transfer switches are not protected by the upstream overcurrent protection when powered from the generator. 6. The overcurrent protection serving the fire pump is not in accordance with code requirements for afire pump. Code requires overcurrent protection be sized to accommodate locked rotor current. 7. Feeders inside the fire pump house do not have a 2-hour fire rating. 8. The fire pump and Conference Center stand by power per code should not be served from a single transfer switch. Code requires a separation of generator branches. 9. The fire pump controller and the fire pump house panel cannot be served with the same set of feeders. Overcurrent protection for the fire pump does not provide protection for the fire pump house panel. 10. At Conference Center the feeders serving the MOP panel are not protected by the upstream overcurrent protection. 11. Building Conference Center MDP [main distribution panel] has signs of a water damage and some corrosion. ❑X Grant Compliance ❑ There are no grant agreements related to this asset X❑ Proposed project complies with grant agreements. Cite relevant grant agreements and pertinent language: Project does not impact the purpose of grant agreements. ❑ Further review with granting agencies is required. Provide details and/or cite relevant grant agreements and pertinent language: NA ❑X Other Property Restrictions X❑ There are no known property restrictions or encumbrances related to this asset ❑ Proposed project complies with documented property restrictions or encumbrances. Cite relevant documents and pertinent language: NA ❑ Communication with easement holder or other entity is required. Cite relevant documents and pertinent language: NA ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): X❑ National standards (CAPRA): 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 196 maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑ Other standards: NA Planning Background Z 5-Year Park Statistics Addison ACC Target I FY 2013 1 FY 2014 1 FY 2015 1 FY 2016 1 FY 2017 1 FY 2018 Park Visits Conference center Vendor Net Sales Oak Management Cost Recovery Conference Center 150% Revenue TOTAL Commission Food Sery Reimbursed Contracts Other revenue Expense TOTAL Salaries Fringe Building Maintenance Grounds Maintenance Depreciation Other expense Other FM Allocation Capital Assets - Buildings Park Improvements, Land PBLDG: Architectural Improvement PBLDG: Interior Renovations PBLDG: Kitchen Storage Facility PBLDG: Roof Replacement PBLDG: Water Heater Replacement PKIMP: Entrance Drive Replacement PKIMP: Energy Management ANNUAL TOTALS 5-YEAR TOTAL 30,937 26,777 29,600 45% 41% 41% 108,822.75 120,600.31 139,191.37 108,822.75 120,600.31 139,191.37 193,328.19 264,929.66 227,229.92 55,968.87 47,352.86 56,944.58 6,479.99 72,164.03 24,550.03 24,983.01 24,983.00 71,854.96 105,896.32 120,429.77 73,880.35 - 1,985.85 15,321.47 ® Planning History ❑X Park Plan: See park concepts listed below. ❑ Park Vision/Rec Plan: NA 0 Park Concepts/Rec Plan: 65,331.50 571,916.65 29,600.09 657,232.13 13,721.70 92,245.10 - 1,430,047.17 29,905 28,375 29,225 1,917,255.00 2,039,262.50 54% 56% 75% 123,495.27 138,920.40 143,490.22 90,755.98 89,611.66 30,248.38 32,739.29 49,308.74 111,241.84 - - 2,000.00 235,788.71 260,146.15 234,914.05 17,988.38 5,550.76 28,718.45 38,798.05 16,821.11 14,824.92 10,247.81 20,819.54 89,843.75 90,131.61 90,324.66 102,401.59 120,968.68 83,409.60 500.85 - 38,709.96 29,948.11 29,948.11 1,459,995.28 Building management: Maintain an annually updated inventory of building roofs (materials, colors, inspection results, installation and repair dates) and building equipment (manufacturer information, inspection results, installation and repair dates) in the park and forecast timeline for upgrades and replacements (OCPR, 2/1/2018). K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 197 Administration and maintenance: Make improvements to the Maintenance Yard that more effectively support maintenance activities and ensure compliance with Michigan Department of Environmental Quality regulations; evaluate capacity of the sewage lagoon prior to implementing improvements that impact drainage systems; maintain inspections and compliance with state and local standards; conduct inspections by qualified structural inspector every 5 years of Buhl Lake Dam, Buhl Lake Bridge and Water Tower; upgrade lines servicing the Contact Station and Conference Center (OCPR, 2/1/2018). ❑X Historical Significance ❑ The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached ❑X The asset is considered historically significant and evaluation has resulted in the following recommendations: The project is not expected to impact the integrity of this historical asset and is needed to continue safe use and preservation of the asset. ❑X Public Engagement History ❑X 2017 Oakland County Needs Assessment Survey: Respondents to the 2017 survey were supportive of investing tax dollars to maintain older structures (an example being the Addison Oaks Conference Center). They were asked to indicate how supportive they would be of having Oakland County Parks and Recreation use their tax dollars to fund 18 different investments. Based on the sum of "very supportive" and "somewhat supportive" responses the four most supportive investments were: fix up and repair older structures and playgrounds (76%), fix up and repair roads and parking lots (75%), make facilities accessible for persons of all abilities (68%), and new trails and boardwalks (67%). Respondents were then asked to indicate which four actions would they be most willing to fund with their tax dollars. Based on the sum of respondents' top four choices, the three most supported investments were: fix up and repair older structures and playgrounds (35%), fix up and repair roads and parking lots (31%), and new trails and boardwalks (29%). (ETC, September 2017) ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers Not applicable References Berbiglia. (3/21/2019). Addison Oaks Park Short Circuit and Arc Flash Hazard Study (BAI Project No. 18-3108). Farmington Hills MI: Berbiglia Associates, Inc. CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 198 K:\ParksRec\General\Planning Workspace\Planning Reviews\ACC Elect Improvements\PR ACC Update: November 12, 2019 Electrical Improve ments.docx 199 -r V., y d - 3 y11 Legend - Addison Oaks County Park - Electrical Shed & Generator Location Of Work Nei 4,2 - _ y.' .,per ?_` ��•� ,��� -►. Addison Oaks ' Conference Center 3 N Addison Oaks Conference Center Electrical Improvements ISHT. 1 OF 1 Dra k�a Y r a Addison Oaks oLmty Park 1480 West Romeo Road Leonard, MI 48367 E y o E ' w U U . O `o 0 a 2017 Imagery . e So 20 40 Feet m� om QAKLAND COUNW PARKS o� Oakland County Parks and Recreation o 2800 Watkins Lake Road a Waterford, MI o 248-858-0906 h o www.OakiandCountyParks.com R - i®� OAKLAND COUNTY PARKS & RECREATION COMMISSION DEPARTMENT REPRESENTATIVE JENNIFER MYERS AIA, NCARB (ARCHITECT, PROJECT MANAGER) (248) 202-9287 ADDISON OAKS COUNTY PARK CONFERENCE CENTER POWER DISTRIBUTION REVISION OWNER OAKLAND COUNTY PARKS AND RECREATION WATERFORD, MI 48328 (248) 858-4621 ARCHITECT JFR ARCHITECTS, PC 33668 BARTOLA DRIVE STERLING HEIGHTS, MI 48312 (586) 436-0187 ELECTRICAL ENGINEER BERBIGLIA ASSOCIATES 36400 WEST 12 MILE ROAD FARMINGTON HILLS, MI 48331 (248) 489-3100 CONSTRUCTION MANAGER FRANK REWOLD & SONS 303 E. THIRD STREET, SUITE 300 ROCHESTER, MI. 48307 (248) 601-1245 BUILDING CODE INFORMATION OWNER: OAKLAND COUNTY PARKS AND RECREATION COMMISSION PROJECT: ADDISON OAKS - RECREATION PAVILION ADDRESS: ADDISON OAKS COUNTY PARK 1480 WEST ROMEO ROAD, LEONARD, MI 48367 PROPOSED USE: ASSEMBLY (BANQUET HALLS): USE GROUP - A-3 BUILDING CODE: 2015 MICHIGAN REHABILITATION CODE ALTERATION - LEVEL 2 (CHAPTER 7 and 8) GENERAL BUILDING INFORMATION DATA: THERE IS NO PROPOSED CHANGE TO THE EXISTING BUILDING OR THE EXISTING OCCUPANT LOAD WORK SCOPE 1: This project work scope if for removal and replacement of the buildings existing electrical power distribution system and the development of a new secured electrical room in the existing building INDEX OF DRAWINGS SHEET NO. SHEET TITLE G-00 COVER SHEET, CODE INFORMATION ARCHITECTURAL A-1 DEMOLITION PLAN and NOTES A-2 ARCHITECTURAL FLOOR PLAN and DETAILS ELECTRICAL E-0 ELECTRICAL INDEX, SCHEDULE, PHASING E-1 ELECTRICAL SITE PLAN E-2 DEMOLITION ELECTRICAL FLOOR PLAN E-3 NEW WORK ELECTRICAL PLAN E-4 ELECTRICAL BASEMENT FLOOR PLANS E-5 EXISTING ONE LINE DIAGRAM E-6 DEMOLITION ONE LINE DIAGRAM - BASE BID E-7 DEMOLITION ONE LINE DIAGRAM - ALTERNATE #1 E-8 REVISED ONE LINE DIAGRAM - BASE BID E-9 REVISED ONE LINE DIAGRAM - ALTERNATE #1 E-10 SCHEDULES AND DIAGRAMS CONFERENCE CENTER ftftft LOCATION LAKEVILLE RD w 0 X O w 0 w Y Q J LAKEVILLE LAKE 'N DRAHNER RD � W MILLER RD C:� / z zo P RE o o � 'pp O� \� a NORTH A-.D2 G-00 PADDISON OAKS W COUNTY PARK I = a W ROMEO RD I PREDMORE RD Park Location Map NO SCALE: DRAHNERROAD •••� .........4...........,,, .: •,,, •.•• : O Campground m o � se BUHLLAKE Boat and Mountain 0 f• Bike Rental p _ - RC Flying Field — • • W - . m _ .................... 0 • Disc Golf Course 0 � • w ID '• : O I, P • Disc Golf Course p •••• ' � Conference • WYRIMVIW+yy...-, ."r'•`�,,••. Center 13 tDAMS • LAKE ee ''• ' �•o" ��pf m :'�; p ••. •, ...r::::::::s, .. �, o ADDISON • A K, .'• •�:,.: 248.G93.24312 •• M • '' % • • Lee. : • 1480 W. Romeo Road (32 Mile) •: ®: • : • Leonard, MI48367-2432 :m '''•••0 .�•� :® : PARK ENTRY •- ..:.• ...•••••. et .......... ® r ....... `m ....` Q .......... .......: p • o= ; Z m:.......... .............. NORTH 1 G-00 Overall Park Site Plan SCALE: 1 " = 200'-0" T LU co �cci U U 00 z z Y w LU Y � CL z J U E �• 2iOz�CO 0 o W W Q 0 N �oLL o IY � � a 00 ILL CIO 4m ARCHITECT: JFR A R C H I T E C T S 33668 BARTOLA DRIVE, STERLING HEIGHTS, MI 48312 586.436.0187 www.jfrarchitects.com Statement of Intellectual Property The ideas, concepts, drawings and thoughts expressed herein have been developed for the exclusive use of this specified project and are the intellectual property of JFR ARCHITECTS, PC. This set of drawings and construction documents , in whole or in part, may not be reproduced, without the written consent of JFR ARCHITECTS, PC This information is protected under U.S. Copyright Law, all rights reserved. © Copyright 2020 " DO NOT SCALE DRAWINGS " z 0 ro N ce / W W 0 M Qo� z LU -t 0o 00 N Z o 0� 0 EM Z m 0 W OC W � 00 � o 0 �z Z QLU . J W 0 W N� 0 r0 CL LL LU LU LULU C000 W W Z co �: � 0 O O m w Q 0 N NO N I I 1 U) " O ti Z N OI I 1 � N N O O O 19-3104 COVER SHEET G-00 201 GENERAL NOTES - DEMOLITION FLOOR PLAN: 1. ALL DEMOLITION DRAWINGS AND DEMOLITION DETAILS ARE PROVIDED TO SHOW THE GENERAL SCOPE OF THE DEMOLITION WORK, BUT ARE NOT TO BE CONSIDERED AS 100% COMPLETE. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PERFORM ALL DEMOLITION WORK NECESSARY TO ACCOMPLISH NEW WORK. THE DEMOLITION DRAWINGS AND DETAILS MAY NOTE TYPICAL ITEMS IN SOME AREAS, WHICH APPLY IN OTHER AREAS (AND ARE DESIGNATED WITH DASHED, HIDDEN OR STRUCK THRU LINES). COORDINATE ALL DEMOLITION WORK WITH ALL ARCHITECTURAL, MECHANICAL, AND ELECTRICAL DRAWINGS. REFER TO THESE DRAWINGS FOR ADDITIONAL DEMOLITION WORK AS REQUIRED. 2. ALL CONSTRUCTION AND DEMOLITION MEANS, METHODS AND SAFETY PRECAUTIONS SHALL BE SOLE RESPONSIBILITY OF THE CONTRACTOR. 3. CONTRACTOR IS RESPONSIBLE FOR FIELD VERIFYING EXISTING CONDITIONS PRIOR TO SUBMITTING BID. 4. PROVIDE PROTECTION FOR EXISTING CONSTRUCTION TO REMAIN. PATCH AND REPAIR ALL AREAS DAMAGED DURING DEMOLITION/CONSTRUCTION; MATCH EXISTING CONSTRUCTION, MATERIALS AND FINISHES (TYPICAL ALL LOCATIONS). 5. ASBESTOS AND OTHER HAZARDOUS MATERIALS WILL BE REMOVED BY OWNER PRIOR TO START OF CONSTRUCTION. IF ANY SUSPECTED HAZARDOUS MATERIAL IS ENCOUNTERED, STOP WORK IN THAT AREA AND IMMEDIATELY CONTACT THE ARCHITECT/OWNER FOR DIRECTION FROM OWNER'S ABATEMENT CONSULTANT. 6. REMOVE ALL EXISTING CONSTRUCTION AS NOTED ON DRAWINGS AND ALL CONSTRUCTION AND MATERIALS WHICH ARE INCIDENTAL TO THE PROPOSED NEW CONSTRUCTION WORK. 7. ALL CONSTRUCTION DEMOLITION AND DEBRIS ARE TO BE PROMPTLY AND LEGALLY DISPOSED OF OFF SITE. 8. ALL RAW EDGES RESULTING FROM DEMOLITION WORK SHALL BE PREPARED TO MATCH EXISTING CONSTRUCTION AND PROVIDE FINISH CONSTRUCTION. 9. IN AREAS INDICATED FOR DEMOLITION REMOVE ALL LIGHT FIXTURES, LIGHT SWITCHES, CONVENIENCE OUTLETS ETC. AND ALL RELATED WIRING AND CONDUIT BACK TO PANEL SOURCE, COORDINATE WITH ELECTRICAL PLANS, TYPICAL 10. AT AREAS INDICATED FOR DEMOLITION ALL PLUMBING FIXTURES TO BE REMOVED SHALL HAVE PLUMBING LINES CAPPED BELOW EXISTING SLAB AND PATCH TO MATCH EXISTING , COORDINATE WITH MECHANICAL PLANS, TYPICAL. 11. DIMENSIONS SHOWN FOR DEMOLITION AND AREAS ARE APPROXIMATE ONLY. CONTRACTOR SHALL COORDINATE FULL EXTENTS OF DEMOLITION IN THESE AREAS. 12. CONFIRM EXTENT OF DEMOLITION WITH SCOPE OF NEW WORK. 13. WALL REMOVAL THAT TERMINATES INTO A WALL OR CEILING TO REMAIN SHALL BE COMPLETELY REMOVED, FREE OF PROJECTIONS, READY TO RECEIVE NEW FINISHES. 14. CONTRACTOR SHALL REMOVE EXISTING DOORS, FRAMES AND ALL ASSOCIATED MATERIAL AS REQUIRED FOR NEW CONSTRUCTION. PREP OPENING REFER TO FLOOR PLAN. (VIF) 15. CONTRACTOR SHALL PLACE ANY ITEMS OR MATERIALS TO BE SALVAGED AND/OR RETAINED AS DIRECTED BY OWNER. 16. PATCH AND REPAIR ALL SURFACES TO REMAIN TO MATCH EXISTING ADJACENT SURFACES AS REQUIRED TO RECEIVE NEW FINISHES 17. REMOVE EXISTING UNUSED NAILS, SCREWS AND OTHER WALL PROTRUSIONS FROM EXISTING SURFACES TO REMAIN. PATCH AND REPAIR TO MATCH EXISTING ADJACENT SURFACES AS REQUIRED TO RECEIVE NEW FINISHES. 18. REMOVAL OF ANY MECHANICAL, ELECTRICAL AND MISCELLANEOUS ITEMS WILL REQUIRE PATCH AND REPAIR OF ADJACENT MATERIALS TO REMAIN, 19. DISCONNECT ALL MISCELLANEOUS FEATURES (I.E. ELECTRICAL, MECHANICAL, PLUMBING, ETC.) ASSOCIATED WITH ITEMS TO BE DEMOLISHED (I.E. PARTITIONS, WALLS, CEILINGS, CABINETS ETC.). DEMOLITION PLAN KEY NOTES: NOTE: COORDINATE WITH ELECTRICAL DRAWING PLANS AND SPECIFICATIONS FOR REMOVAL, DEMOLITION, AND RELOCATION OF ELECTRICAL LIGHTING FIXTURES AND EQUIPMENT AND PREP FOR NEW CONSTRUCTION, TYPICAL AT ALL LOCATIONS. 1O REMOVE EXISTING DOOR AND FRAME SYSTEM, CONTRACTOR TO PATCH AND REPAIR EXPOSED SURFACES 1 O2 REMOVE AND SALVAGE EXISTING BUILT IN WOOD BOOK CASES / SHELVING SYSTEM IN AREA OF NEW ELECTRICAL ROOM, CONTRACTOR TO SAVE FOR RE -INSTALLATION O3 REMOVE AND SALVAGE EXISTING EXTERIOR BRICK PAVER IN AREA OF NEW UNDERGROUND ELECTRICAL SERVICE, CONTRACTOR TO PROTECT ALL EXISTING CONSTRUCTION 1 - OOWNER WILL REMOVE EXISTING VEGETATION AND PLANTS BEFORE CONSTRUCTION OEXISTING OVERHEAD PIPE SYSTEM TO REMAIN, CONTRACTOR TO PROTECT AS REQUIRED FOR NEW CONSTRUCTION O�- NORTH 2" 31-011 211 JX 1 1 17'-11" ti N Partial Demolition Plan @Basement Storage Room Scale: 1 /4"=1'-O" NOTE: ALL DIMENSIONS ARE APPROXIMATE +/- DIMENSIONS. CONTRACTORS WILL BE RESPONSIBLE TO FIELD VERIFY ALL DIMENSIONS AND LOCATIONS. CDO47 PNWW 00 °6 0 co �U a0� Z Z U) �QQI- UJwN CU LU (Dco a _z217 E °? CO � ° � O (n>LU H�� _�'e w w Q O N o JOo10� 3: — O w C) 00Q C'4 Q LL CIO 111111110 ARCHITECT: JFR A R C H I T E C T S 33668 BARTOLA DRIVE, STERLING HEIGHTS, MI 48312 586.436.0187 www.jfrarchitects.com Statement of Intellectual Property The ideas, concepts, drawings and thoughts expressed herein have been developed for the exclusive use of this specified project and are the intellectual property of JFR ARCHITECTS, PC. This set of drawings and construction documents , in whole or in part, may not be reproduced, without the written consent of JFR ARCHITECTS, PC This information is protected under U.S. Copyright Law, all rights reserved. © Copyright 2020 *' DO NOT SCALE DRAWINGS' z O N oc > LU N I. W oc Q0 M o � z Z O W oN v0 w� WH Z 0 co t> > O co F_� Wm w 19 W 0�� �� zo �Z O a w W C w O CL ww > > ww ww Z Z U) 9 O O m cis w Q o 0 6 0 N N N , (n O f'� Z N O T N N U) O O O > w — N M :tt it it 19-3104 DEMO PLAN A-1 202 GENERAL FLOOR PLAN NOTES: 1. ALL PLAN DIMENSIONS ARE NOMINAL TO FACE OF WALL. WALL THICKNESS ARE SHOWN NOMINAL - SEE WALL TYPES FOR ACTUAL THICKNESS. 2. COORDINATE SIZE AND LOCATION OF ALL DUCT AND SHAFT OPENINGS IN WALLS AND FLOORS WITH MECHANICAL AND ELECTRICAL. PROVIDE ALL REQUIRED LINTELS FOR OPENINGS. 3. REFER TO FINISH FLOOR PLAN SCHEDULES FOR ALL FINISHES AND FLOOR TRANSITIONS. 4. ALL CORNERS OF EXPOSED MASONRY BLOCK ARE TO BE BULLNOSE. 5. DO NOT SCALE DRAWINGS. USE DIMENSIONS PROVIDED. IF A CONFLICT IS ENCOUNTERED OR A REQUIRED DIMENSION IS NOT PROVIDED, REQUEST A CLARIFICATION FROM THE ARCHITECT. 6. EXISTING MASONRY WALL INTERSECTIONS WHICH ARE LEFT EXPOSED AFTER DEMOLITION OF ADJACENT MASONRY CONSTRUCTION MUST BE PATCH AND REPAIRED WITH NEW MASONRY OR EXISTING BRICK VENEER, TOOTH IN TO MATCH EXISTING COURSING AND BOND PATTERN, TYPICAL AT ALL LOCATIONS. 7. ALL WORK SHALL COMPLY WITH NATIONAL, STATE AND LOCAL CODES, ORDINANCES AND REGULATIONS. 8. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR VISITING THE JOB SITE AND FAMILIARIZING THEMSELVES WITH EXISTING CONDITIONS PRIOR TO START OF WORK. ALL DIMENSIONS AND FIELD CONDITIONS SHALL BE VERIFIED, AND ARCHITECT NOTIFIED OF ANY DISCREPANCIES PRIOR TO THE RECEIPT OF BIDS. FAILURE OF THE CONTRACTOR TO VERIFY ALL CONDITIONS PRIOR TO THE AWARD OF BID WILL NOT BE CONSIDERED AS GROUNDS FOR AN EXTRA. 9. THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR INITIATING, MAINTAINING, AND SUPERVISING ALL SAFETY PRECAUTIONS AND PROGRAMS IN CONNECTION WITH THE PERFORMANCE OF THE CONTRACT. PROVIDE ALL NECESSARY TEMPORARY PROTECTION TO ENSURE THE SAFETY OF THE WORKERS AND GENERAL PUBLIC DURING CONSTRUCTION. 10. ALL ITEMS SHALL BE AS SPECIFIED BY ARCHITECT. 11. SUBMIT SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES TO THE ARCHITECT FOR REVIEW PRIOR TO INSTALLATION/APPLICATION. 12. ALL DEBRIS SHALL BE LEGALLY DISPOSED OF OFF THE SITE BY THE CONTRACTOR. 13. ALL PRECAUTIONS SHALL BE TAKEN TO AVOID DAMAGE TO EXISTING MATERIALS AND CONSTRUCTION TO REMAIN. 14. CONTRACTOR SHALL KEEP NOISE, DUST, ETC., TO A MINIMUM STANDARD AS SET FORTH BY THE OWNER. 15. CONTRACTOR SHALL COORDINATE INSTALLATION AND PHASING OF WORK WITH THE OWNER'S REPRESENTATIVE PRIOR TO THE START OF WORK. 16. NOTE ALL DIMENSIONS ARE + / - AND ARE TO BE FIELD VERIFIED 17. CONTRACTOR IS RESPONSIBLE TO COORDINATE ALL NEW WORK AS REQUIRED FOR ELECTRICAL MECHANICAL AND STRUCTURAL WITH ARCHITECTURAL IF A CONFLICT IS ENCOUNTERED, REQUEST CLARIFICATIONS FROM THE ARCHITECT. REFER TO ELECTRICAL PLANS FOR LIGHT FIXTURE TYPES, LOCATIONS AND SPECIFICATIONS. REFER TO MECHANICAL PLANS FOR DIFFUSER, REGISTERS AND RETURN GRILLES TYPES, LOCATIONS AND SPECIFICATIONS. REFER TO STRUCTURAL FOR NEW SYSTEMS DETAILS AND SPECIFICATIONS. 18. ALL LIGHT FIXTURES AND EQUIPMENT IN THE ACOUSTICAL CEILING ARE TO BE CENTERED WITHIN CEILING / SPACE WITH EQUAL SPACING THROUGHOUT. 19. CONTRACTOR SHALL CUT AND PATCH ALL EXISTING WALLS, FLOORS, CEILINGS, ETC. AS REQUIRED TO COMPLETE THE WORK. 20. CONTRACTOR SHALL VERIFY STRUCTURAL SUPPORT OF ALL EXISTING CONSTRUCTION BEFORE START OF NEW WORK CONTRACTOR SHALL PROVIDE ALL NECESSARY TEMPORARY SHORING AS REQUIRED FOR NEW WORK. FLOOR PLAN KEY NOTES: O NEW PARTITION FROM FINISH FLOOR TO UNDERSIDE OF CEILING ABOVE (APPROX. HEIGHT OF 7'-10"); PROVIDE 3 5/8" 20 GA METAL STUDS AT 16" O.C. WITH SOUND ATTENUATION INSULATION. WITH 5/8" TYPE "X" GYPSUM BOARD ON BOTH SIDES, PROVIDE RUBBER BASE AT BOTH SIDES OF NEW PARTITION WALL SYSTEM, PAINTED. UL DETAIL #U495 OCONTRACTOR TO PATCH AND REPAIR EXPOSED SURFACES FROM AREA OF REMOVE DOOR AND FRAME SYSTEM, PROVIDE NEW PAINT TO MATCH EXISTING O3 EXISTING OVERHEAD PIPE SYSTEM TO REMAIN, CONTRACTOR TO PROTECT AS REQUIRED FOR NEW CONSTRUCTION O4 NEW ELECTRICAL EQUIPMENT, LOCATION AND LAYOUT PER THE ELECTRICAL DRAWINGS AND SPECIFICATIONS OEXISTING SALVAGE EXTERIOR BRICK PAVERS ARE TO BE RE -INSTALLED TO MATCH EXISTING AT AREA / LOCATION OF NEW UNDERGROUND ELECTRICAL SERVICE ONEW PAINTED HOLLOW METAL DOOR AND FRAME SYSTEM IN NEW PARTITION WALL OPROVIDE NEW 4" CONCRETE HOUSE KEEPING PAD AT LOCATIONS OF NEW FLOOR MOUNTED ELECTRICAL EQUIPMENT, REFER TO ELECTRICAL DRAWINGS AND 7 SPECIFICATIONS ONEW WALL CONSTRUCTION TO BE BUILT AROUND EXISTING PIPE, PROVIDE NEW PENETRATIONS AND SEAL TIGHT FOR WALL CLOSURE AS REQUIRED IN FIELD, 8 TYPICAL AT ALL LOCATIONS O9 RELOCATE AND REINSTALL EXISTING WOOD BOOK CASE / SHELVING SYSTEM IN NEW STORAGE ROOM ON NEW PARTITION WALL SYSTEM O\ UL DESIGN DETAIL #U495 U 11 BASED ON UNDERWRITERS LABORATORIES INC. CURRENT FIRE RESISTANCE DIRECTORY DESIGN NO. U495 Non -Bearing Wall Rating 1 or 2 HR (See Items 5 & 6) O 0- 1. FLOOR AND CEILING RUNNERS - CHANNEL SHAPED RUNNERS, 3-5/8 IN. WIDE (MIN.) 1-1/4 IN. LEGS FORMED FROM NO. 25 MSG (MIN.) GALV. STEEL, ATTACHED TO FLOOR AND CEILING WITH FASTENERS SPACED 24 IN. OC MAX. 2. STEEL STUDS - CHANNEL -SHAPED 3-5/8" WIDE (MIN.), 1-1/4" LEGS, 3/8" FOLDED BACK RETURNS FORMED FROM NO.25 MSG (MIN.) GALV. STEEL, 0"'0ATTACHED TO FLOOR AND CEILING WITH FASTENERS SPACED 24" O.C. MAXIMUM. PLAN 3. BOTTLE AND BLANKETS - MINERAL WOOL OR GLASS FIBER BATTS COMPLETELY FILLING STUD CAVITY. SEE BATTS AND BLANKETS (BZJZ) CATEGORY IN UL MANUAL FOR NAMES OF CLASSIFIED COMPANIES. 4. SCREWS -TYPE S SELF TAPPING SCREWS, 2" LONG (1 HR) AND 2-1/2" LONG (2 HR). 5. BUILDING UNITS - FOR 1 HR. RATING - NOMINAL 5/8 OR 3/4" THICK, 4 FT WIDE, FACED GYPSUM WALL BOARD PANELS WITH THE FACED SIDE ON THE ILI'NG CC ILfNG. INTERIOR WALL CAVITY. PANELS ATTACHED TO STUDS AND FLOOR AND CEILING RUNNERS WITH SCREWS SPACED 8" O.C. ALONG THE EDGES OF THE 4 r PANEL AND 12" O.C. IN THE FIELD OF THE PANEL. JOINTS ORIENTED VERTICALLY AND STAGGERED ON OPPOSITE SIDES OF THE ASSEMBLY. GENERAL 4 --� - J L , 4 ELECTRIC COMPANY - TYPE COREGUARD *BEARING THE UL CLASSIFICATION MAKING u _V 6. JOINT TAPE AND COMPOUND -(NOT SHOWN) -VINYL, DRY OR PREMIXED JOINT COMPOUND APPLIED IN TWO COATS TO JOINTS AND SCREW HEADS: PAPER 8- u '© TAPE, 2" WIDE EMBEDDED IN FIRST LAYER OF COMPOUND OVER ALL JOINTS. _ 7. WALLBOARD GYPSUM -(NOT SHOWN) -FOR 2 HR. RATING -ANY CLASSIFIED 5/8" THICK (MIN.) 4' WIDE WALLBOARD APPLIED OVER EXTERIOR FACE OF 7 u _O BUILDING UNIT (ITEM 5). WALLBOARD TO BE APPLIED VERTICALLY JOINTS STAGGERED 24" FROM BUILDING UNIT (ITEM 5) AND ATTACHED TO STUDS AND FLOOR AND CEILING RUNNERS WITH SCREWS SPACED 8" O.C. SEE WALLBOARD GYPSUM (CXNX) CATEGORY IN UL MANUAL FOR NAMES OF SECTION MANUFACTURERS BEARING THE UL CLASSIFICATION MAKING 8. UL APPROVED FIRESPRAY/COMPOUND BOTH SIDES OF WALL DOUBLE METAL STUD I� I m � I I m I J GYPSUM BOARD I ZEE ANCHORS - 3 PER JAMB FASTEN TO MTL. STUDS AS REQD H.M. FRAME ANCHORED TO METAL STUDS AS REQ'D. DOOR AS SCHEDULED HM JAMB/HEAD @ STUD GYP. BOARD WALL (: A-2 NO SCALE: ■ 5 NORTH Door Schedule ONO I DENG SIZE I TYPE I DOOR MAT. I FINISH TYPE IFR MAT. I FINISH I HEAD ME DETAILS JAMB j THRES. I LABEL I GROUP I REMARKS HDWE FIRST FLOOR LEVEL 01 3'-0" x 6'-8" A HM PAINT F1 HM PAINT 1 1 20 MIN 1 1,2 02 3-0" x 6-8" A HM PAINT F1 HM PAINT 1 1 --- 20 MIN 1 L 2 Door Schedule Remarks 6 w U Cn Q 1. PROVIDE SEALANT AT COMPLETE PERIMETER OF INSIDE AND OUTSIDE OF ALL FRAME SYSTEMS, TYPICAL 2. DOORS ARE 1 3/4 INCH THICK UNLESS NOTED OTHERWISE. Door Information A. ALL DOOR SIZES SCHEDULED ARE BASED ON ACTUAL FRAME OPENINGS, SIZES NOTED ON SCHEDULE ARE CLEAR JAMB TO JAMB FRAME DIMENSIONS AND FROM REFERENCE FLOOR LINE TO HEAD FRAME OPENING. DIMENSION TOLERANCES MUST BE CONSIDERED FOR FLOORING MATERIALS TO ACTUAL DOOR DIMENSIONS. B. ALL FRP ALUM. DOORS INCLUDING ALL FIRE LABELED DOORS SHALL HAVE SPECIAL INTERNAL BLOCKING TO ALLOW SURFACE MOUNTED CLOSURES AND OTHER HARDWARE TO BE CONNECTED TO THE DOORS WITHOUT THE USE OF THROUGH BOLTS, AS SCHED. 2" 2" i I EO 24" I 3' 2" i 02 AS SCHED 17'-11'' HARDWARE SET #1 3 ea. Hinge TA2714 / TA4714 626 MK 1 ea. Storeroom Lockset ML2057125U ACP 626 RU 1 ea. Conc Overhead Stop 2-06 626 RF 0 3 ea. Silencer 608 / 609 RO Note: Function, Latch bolt operated by key outside or lever inside. Outside lever always rigid. Inside lever C/) always free egress. Q Note: Keying shall be small format interchangeable core to match owners master keying system, contractor to coordinate in field with existing. ,, N 0 N Partial Floor Plan @ Basement Storage Room Scale: 1 /4"=1'-O" NOTE. ALL DIMENSIONS ARE APPROXIMATE +/- DIMENSIONS. CONTRACTORS WILL BE RESPONSIBLE TO FIELD VERIFY ALL DIMENSIONS AND LOCATIONS. 9 CDO47 PNWP 00 °6 0 M U 0 Z Z U) �Q� Q� CU Ur N (U w LU W Y- O Q _za_aC) 06 06 0 • 0 Z 0 O O C >H0Y� _�'e W W Q 0 3: LLN O OfY 3: - O W Q C'4 Q LL ARCHITECT: JFR A R C H I T E C T S 33668 BARTOLA DRIVE, STERLING HEIGHTS, MI 48312 586.436.0187 www.jfrarchitects.com Statement of Intellectual Property The ideas, concepts, drawings and thoughts expressed herein have been developed for the exclusive use of this specified project and are the intellectual property of JFR ARCHITECTS, PC. This set of drawings and construction documents , in whole or in part, may not be reproduced, without the written consent of JFR ARCHITECTS, PC This information is protected under U.S. Copyright Law, all rights reserved. © Copyright 2020 *' DO NOT SCALE DRAWINGS' Z O ra t!� M ce > WW a o(0 Z Z O �0 W O OLu N Z o� W ' 00 0 Z m to w W o� 0 o 0LV � N 00�- O�z ZD Q 0LU v 0� W w O CL a W W W W 0� 6 6 W W Z Z U) 9 O O m W Q o 0 6 0 N N N CO O ti Z N O T N N U) O O O > _ LU � it it 19-3104 FLOOR PLAN A-2 203 1 2 3 4 5 6 7 8 SUGGESTED SEQUENCE OF CONSTRUCTION PHASING THE FOLLOWING IS PROVIDED AS A GENERAL OU LINE OF THE CONSTRUCTION PHASING SEQUENCE REQUIRED TO ACCOMPLISH PROJECT CONSTRUCTION. THIS SEQUENCE IS NOT INTENDED TO INCLUDE ALL DETAILS AND REQUIREMENTS BUT RATHER TO PR VIDE A GENERAL OUTLINE. REFER TO WORK INDICATED ON PLAN AND DESCRIBED IN THE SPECIFICATIONS AND INCLUDE ALL WORK INDICATED. THIS SEQUENCE IS INTENDED TO COVEY THE GENERAL INTENT AND EXPECTATIONS, IT SHOULD NOT BE CONSIDERED AS COMPLETE NOR FINAL. INCLUDE IN BID ALL COSTS FOR CONSTRUCTION PHASING REQUIRED TO ALLOW THE CONFERENCE CENTER TO MAINTAIN OPERATIONS AND EVENTS DURING THE ENTIRE PROJECT. PROJECT WORK INCLUDING ALL SHUTDOWNS SHALL NOT INTERFERE WITH THE SCHEDULING OF CONFERENCE CENTER EVENTS. COORDINATE THE SCHEDULING AND TIMING OF SPECIFIC WORK TASKS WITH CONFERENCE CENTER STAFF SO THAT THEY ARE AWARE OF ACTIVITIES THAT IMP CTTHEIR FUNCTIONS AND OPERATIONS. ALL WORK WITH PRODUCES NOISE, OR IS DISRUPj IVE TO THE CONFERENCE CENTER OPERATIONS SHALL OCCUR ONLY DURING OFF HOURS. HVAC SYSTEMS, INCLUDING SPACE TEMPERATURII S SHALL NOT BE AFFECTED BY THIS PROJECT EXCEPT AS APPROVED BY STAFF. MAINTAIN THE OPERATION OF ALL HVAC SYSTEMS DURING ALL CONFERENCE CENTER NORMAL OPERATING HOURS. CONTRACTORS HALL DEVELOP AND SUBMIT FOR REVIEW AND APPROVAL DETAILED SEQUENCE OF CONSTRUCTION WHICH INCLUDES ALL SHUTDOWNS AND INTERRUPTIONS REQUIRED. SUBMITTHE SEQUENCE OF CONSTRUCTION PHASING NO LA ER THAN 3 WEEKS FOLLOWING AWARD OF CONTRACT. RECEIVE OWNERS APPROVAL OF SEQUENCE PRIOR TO PROCEEDING. REFER TO SPECIFICATIONS FOR ADDITIONAL REQUIREMENTS. INCLUDE IN THE SEQUENCE ALLCUTOVERS, TESTIJNG, DEMOLITION, ETC. REQUIRED FOR PROJECT COMPLETION AND COMPLETION OF THE CONSTRUCTION CONTRACT. ALL WORK AND EQUIPMENT SHALL BE TESTED PRIOR TO BEING PLACED ON LINE. ALLSHUT DOWNS SHALL BE APPROVED BY OAK ND COUNTY A MINIMUM OF 10 DAYS PRIOR TO THE PROPOSED SHUTDOWN. REFER TO SPECIFICATIONS FOR ADDITIONAL REQUIREMENTS. Work Sequence # WSX Description Shut Down Remarks Required WS1 RELOCATE EXISTING GENERATOR (ON WHEELS), PROVIDE NEW TEMPORARY WIRING AND x SHUT DOWN TO OCCUR DURING OFF HOURS AS RECONNECT FOR OPERATION SCHEDULED WITH STAFF WS2 PROVIDE PENETRATION OF BASEMENT WALLS FOR NEW CONDUIT(S) ENTRY WS3 INSTALL NEW C NCRETE PAD AND NEW CONDUIT(S) FROM NEW GENERATOR LOCATION TO NEW BASEMEN ELECTRICAL ROOM WS4 INSTALL NEW G ADE BOX AND NEW CONDUITS FROM GRADE BOX TO ELECTRICALSHED, NEW BASEMEN ELECTRICAL ROOM AND FIRE PUMP HOUSE SHUT DOWN TO OCCUR DURING OFF HOURS AS WS5 INSTALL NEW FEEDERS TO FIRE PUMP PANEL AND CONNECTTO EXISTING BUILDING MDP x SCHEDULED WITH STAFF WS6 INSTALL NEW CONDUITAND FEEDERS BETWEEN EXISTING FIRE PUMP CONTROLLER AND FIRE x SHUT DOWN TO OCCUR DURING OFF HOURS AS PUMP SCHEDULED WITH STAFF WS7 INSTALL NEW C NCRETE PADS FOR NEW ELECTRICAL DISTRIBUTION EQUIPMENT IN NEW BASEMENT ELE TRICAL ROOM WS8 INSTALL NEW MDP-A AND GEN-DP IN NEW BASEMENT ELECTRICAL ROOM WS9 INSTALL NEW GENERATOR. INSTALL FEEDERS FROM NEW GENERATOR TO NEW GEN-DP WS10 INSTALL NEW 8C A DISCONNECT SWITCH FOR BUHL ESTATE SERVICE WS11 INSTALL NEW 2C A DISCONNECT SWITCH FOR FIRE PUMP SERVICE WS12 INSTALL NEW AtS FIRE PUMP WS13 INSTALL MDP-A SERVICE FEEDERS WS14 INSTALL GEN-DP SERVICE FEEDERS WS15 INSTALL NEW C NDUITS FROM MDP-A AND GEN-DP TO NEW LOCATION OF ATS CONFERENCE C NTER, MTS BANQUETAND MTS WALK-IN COOLER CONFERENCE CENTER IMPACTED. SHUT DOWN SHALL A DISCONNECT, REMOVE AND INSTALLAT NEW LOCATION EXISTING ATS CONFERENCE CENTER x OCCUR DURING A WEEKDAY BUT NOT UNTILAFTER NOV 1, 2020. EXACT DATE AND TIME AS SCHEDULED WITH STAFF. BANQUET IMPACTED. SHUT DOWN SHALL OCCUR DURING WS16 B DISCONNECT, REMOVE AND INSTALLAT NEW LOCATION EXISTING MTS BANQUET x A WEEKDAY BUT NOT UNTILAFTER NOV 1, 2020. EXACT DATE AND TIME AS SCHEDULED WITH STAFF. WALK-IN COOLER IMPACTED. SHUT DOWN SHALL OCCUR C DISCONNECT, R MOVE AND INSTALLAT NEW LOCATION EXISTING MTS WALK-IN COOLER x DURING A WEEKDAY BUT NOT UNTILAFTER NOV 1, 2020. EXACT DATE AND TIME AS SCHEDULED WITH STAFF. CONFERENCE CENTER IMPACTED. SHUT DOWN SHALL INSTALL FEEDERS FROM MDP-A AND GEN-DP TO RELOCATED ATS CONFERENCE CENTER. A x OCCUR DURING A WEEKDAY BUT NOT UNTILAFTER NOV 1, RECONNECT ALL EXISTING LOADS 2020. EXACT DATE AND TIME AS SCHEDULED WITH STAFF. BANQUET IMPACTED. SHUT DOWN SHALL OCCUR DURING INSTALL FEEDER FROM MDP-A AND GEN-DP TO RELOCATED MTS BANQUET. RECONNECT ALL WS17 B x A WEEKDAY BUT NOT UNTILAFTER NOV 1, 2020. EXACT EXISTING LOADS DATE AND TIME AS SCHEDULED WITH STAFF. WALK-IN COOLERIMPACTED. SHUT DOWN SHALL OCCUR INSTALL FEEDERS FROM MDP-A AND GEN-DP TO RELOCATED MTS WALK-IN COOLER. C x DURING A WEEKDAY BUT NOT UNTIL AFTER NOV 1, 2020. RECONNECT ALL EXISTING LOADS EXACT DATE AND TIME AS SCHEDULED WITH STAFF. INTERCEPT EXIS ING FEEDERS FROM FIRE PUMP, INSTALL NEW SPLICE BOX, PROVIDE NEW FIRE PUMP IMPACTED. SHUT DOWN TO OCCUR DURING WS18 x FEEDERS AND R CONNECTTO NEW ATS FIRE PUMP OFF HOURS AS SCHEDULED WITH STAFF RTU IMPACTED. SHUT DOWN SHALL OCCUR DURING A DISCONNECT EXISTING RTU WIREWAY FROM EXISTING SITE MDP, INTERCEPT EXISTING A x WEEKDAY BUT NOT UNTILAFTER NOV 1, 2020. EXACT DATE FEEDERS, PROVIDE NEW SPLICE BOX AND CONNECT EXISTING RTU WIREWAY TO NEW MDP-A ANDTIME AS SCHEDULED WITH STAFF. DISCONNECT EXISTING POOL HOUSE PANEL FROM EXISTING SITE MDP, INTERCEPT EXISTING WS19 POOL HOUSE IMPACTED. SHUT DOWN TO OCCUR DURING B FEEDERS, PROVIDE NEW SPLICE BOX AND CONNECT EXISTING POOL HOUSE PAN EL TO NEW x OFF HOURS AS SCHEDULED WITH STAFF MDP-A REPLACE EXISTI� G 120/208V SHED PANEL WITH NEW, PROVIDE NEW CONDUIT AND FEEDERS 120/208V SHED PANEL IMPACTED. SHUT DOWN TO OCCUR C x AND CONNECT+O NEW MDP-A DURING OFF HOURS AS SCHEDULED WITH STAFF MOP ROOM PANEL IMPACTED. SHUT DOWN SHALL OCCUR INSTALL NEW CONDUIT AND FEEDERS BETWEEN EXISTING BUILDING MDP AND MOP ROOM WS20 x DURING A WEEKDAY BUT NOT UNTILAFTER NOV 1, 2020. PANEL EXACT DATE AND TIME AS SCHEDULED WITH STAFF. ELECTRICAL SHEET INDEX SHEET DESCRIPTION E-0 ELECTRICAL SHEET INDEX, SYMBOL LIST, LIGHTING FIXTURE SCHEDULE AND SUGGESTED SEQUENCE OF CONSTRUCTION PHASING E-1 ELECTRICAL SITE PLAN E-2 ELECTRICAL ENLARGED PLANS DEMOLITION E-3 ELECTRICAL ENLARGED PLANS - NEW WORK E-4 ELECTRICAL PARTIAL BASEMENT FLOOR PLANS E-5 EXISTING ONE -LINE DIAGRAM E-6 DEMOLITION ONE -LINE DIAGRAM - BASE BID E-7 DEMOLITION ONE -LINE DIAGRAM - ADD ALTERNATE E2 E-8 REVISED ONE -LINE DIAGRAM - BASE BID E-9 REVISED ONE -LINE DIAGRAM - ADD ALTERNATE E2 E-10 DETAILS, SCHEDULES AND DIAGRAMS TYPE LAMP/SOURCE/WATTAGE DESCRIPTION ELECTRICAL SYMBOL LIST SYMBOL DESCRIPTION S LIGHT SWITCH I LINEAR LED LIGHT FIXTURE 4& EMERGENCY BATTERY UNIT VY DUPLEX RECEPTACLE NEW OR REPLACED PANELBOARD EXISTING PANELBOARD QJ DISCONNECT SWITCH ❑T TRANSFORMER Q UTILITY METER O JUNCTION BOX THREE PHASE MOTOR ®. Ey THREE PHASE MOTOR STARTER WITH PILOT LIGHT AND 'HAND -OFF -AUTO' SELECTOR SWITCH UNLESS OTHERWISE NOTED, COMBINATION TYPE WSX WORK SEQUENCE 'X' INDICATOR. REFER TO SUGGESTED SEQUENCE OF CONSTRUCTION PHASING INDICATED DEMOLITION INDICATES NEW WORK -- INDICATES NEW WORK - UNDERGROUND INDICATES EXISTING TO REMAIN — — — INDICATES EXISTING TO REMAIN - UNDERGROUND ATS AUTOMATIC TRANSFER SWITCH MTS MANUAL TRANSFER SWITCH LP LIGHTING PANEL LIGHTING FIXTURE SCHEDULE 28 WATT LED SYSTEM 4 FOOT LED STRIP LIGHT FIXTURE, ROUND DIFFUSE LENS. LOW PROFILE, COLD ROLLED STEEL HOUSING, HIGH - A 4000 LUMEN, 4000K GLOSS, BAKED WHITE ENAMEL FINISH, SNAP ON / SNAP OFF LENS, 0-10V DIMMING DRIVER. SURFACE MOUNTED TO 80 CRI (MINIMUM) UNISTRUT. KNOCKOUTS IN ENDS ONLY. SELF CONTAINED EMERGENCY LIGHTING UNIT FOR WALL MOUNTING. TWO HEAD, AUTOMATIC CHARGER CIRCUIT, EBU 2-20 WATT HALOGEN A.C. "ON" INDICATOR, PUSH TO TEST LIGHT, TRANSFER CIRCUIT, MAINTENANCE -FREE SEALED LEAD CALCIUM LAMPS, 380 LUMENS EACH BATTERY CAPABLE OF PROVIDING MINIMUM 60 WATT CAPACITY FOR 1&1/2 HOURS. WHITE HOUSING AND HEADS, THREE (3) YEAR WARRANTY. NOTES 1 3 4 5 VOLTS MANUFACTURER(S) LITHONIA CLX SERIES 120V PHILIPS DAYBRITE FLUXSTREAM Z w E d r� 0 co LU CO o 0 Q o ° d Y (D i 6 _W a �_ UJU_in J QZ H H a _ Z Oo I ary � N Uj CD 00 I' J 00 Ua N u_ LU a�W M O Co v O z Q11,01 z ON W J � O cc ON 0 O o L O WO O a W O O LUMAX LIGHTING CNLED-FAR Z SURE-LITES HR SERIES �w O 120V LIGHTALARMS DUAL LITE LM SERIES PHILIPS CHLORIDE J O ALL LED LIGHT FIXTURES SHALL BE PROVIDED WITH INTEGRAL SURGE SUPPRESSION. WHERE PROTECTION IS NOT INTEGRAL OR IN ACCORDANCE WITH LISTED REQUIREMENTS, UTILIZE A O SEPARATE SURGE SUPPRESSOR SPECIFICALLY INSTALLED AND WIRED TO PROTECT THE LED FIXTURE OR FIXTURE CIRCUIT, WITH THE FOLLOWING MINIMUMS: 2KV MAXIMUM SURGE FOR m y INTERIOR FIXTURES, AND 10KV MAXIMUM SURGE FOR EXTERIOR FIXTURES, CONFORMANCE WITH IEEE C62.41.2 C-HIGH, CATEGORY C3, CSA, UL AND RoHS. ALL LED LIGHT FIXTURES SHALL BE PROVIDED WITH MINIMUM 5 YEAR WARRANTY THAT BEGINS THE DAY OF OWNER ACCEPTANCE. THIS REQUIREMENT MAY NOT BE ALTERED BY THE LU O MANUFACTURER OR BIDDER. J ALL LIGHT FIXTURES AND LIGHT FIXTURE COMPONENTS SHALL BE INSTALLED AND CONNECTED IN ACCORDANCE WITH THE MANUFACTURERS RECOMMENDATIONS. w , ALL LIGHT FIXTURES MOUNTING DETAILS SHALL BE IN ACCORDANCE WITH THE MANUFACTURERS RECOMMENDATIONS. O O W LW ALL LIGHT FIXTURES SHALL BE CONTROLLED MANUALLY ON. Q = LU Zvv Uj LU ALTERNATE SCHEDULE W Uj ALTERNATE # ADD OR DESCRIPTION LU DEDUCT y y El ADD UTILIZE SOUND ATTENUATED ENCLOSURE PER SPECIFICATIONS IN LIEU OF BASE BID J O STANDARD EXTERIOR ENCLOSURE E2 ADD REPLACE EXISTING BUILDING 400A MAIN DISTRIBUTION PANEL (MDP) WZ ii z LU _u =W.acoa 0 o0 M O N N w = a a z 0 � U o Z r O awz U w 3 w W t� w 0 d 01 m DESIGNED: MYV 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYVAPPROVED: JLB CONSULTING ENGINEERS Lu j, PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 SHEET NO.: (248) 489-3100 • FAX (248) 489-3161 CEO BAI # 19-3104 G 204 i ws1 EXISTING 100 KW, I 120/208V-30-4W, DIESEL FUELED GENERATOR ON TRAILER TO BE REPLACED WITH NEW 200 KW GENERATOR EXISTING 300 KVA 120/208V-3PH, 4W DTE PAD MOUNTED TRANSFORMER TO REMAIN SEE ENLARGED PLANS --- SHEET E-2 FOR DEMOLITION SHEET E-3 FOR NEW WORK EXISTING ELECTRICAL EQUIPMENT SHED NEW BUILDING MDP ADD ALTERNATE #1 ONLY (BASEMENT LEVEL) I O1 EXISTING 3 *250 KCMIL TO REMAIN �. APPROX. ROUTING OF NEW ELECTRICAL i SERVICE TO FIRE PUMP HOUSE. VERIFY EXACT ROUTING IN FIELD. PROVIDE 1.25'C WITH- 3 #4 & 1 #8(G) - FIRE PUMP HOUSE PANEL 2 *14 - ATS CONTROL WIRING 2 #14 - SPARES i I EXISTING BUILDING MDP TO REMAIN BASE BID ONLY (BASEMENT LEVEL) NEW 600A, 120/208V-30-4W, GEN-DP (BASEMENT LEVEL) N ELECTRICAL SITE PLAN SCALE- 1' - 30'-0' ADDISON OAKS BUHL ESTATE CONFERENCE CENTER SEE SITE PLAN FOR CONTINUATION EXISTIN( HOUSE 120/208\ DISCONI SERVICE FROM FIRE PUMP CONTROLLER AND' PROVIDE NEW SERVICE. EXISTING FIRE PUMP CONTROLLER REPLACE EXISTING 3 #2/0 CONDUCTORS WITH NEW 3 #250 KCMIL & 1 #4(G). FOR MORE INFORMATION SEE DRAWING E-8 EXISTING 50HP. 208V-30 FIRE PUMP r N FIRE PUMP HOUSE ENLARGED PLAN SCALE- 1/4' - 1'-0' 1 EXISTING UNDERGROUND POOL HOUSE PANEL FEEDERS \ EXISTING POOL HOUSE PANEL 120/208V-10-3W 1 /4110 1 2 3 4 8 12 16 20 1 30'-0if 0 10' 20' 30' 60' GENERAL NOTES- 1 REFER TO SPECIFICATIONS FOR ADDITIONAL REQUIREMENTS. 2 REFER TO SUGGESTED SEQUENCE OF CONSTRUCTION PHASING ON SHEET E-0. INCLUDE IN BID ALL COSTS FOR CONSTRUCTION PHASING REQUIRED TO ALLOW THE CONFERENCE CENTER TO MAINTAIN OPERATIONS AND EVENTS DURING THE ENTIRE PROJECT. PROJECT WORK INCLUDING ALL SHUTDOWNS SHALL NOT INTERFERE WITH THE SCHEDULING OF CONFERENCE CENTER EVENTS. COORDINATE THE SCHEDULING AND TIMING OF SPECIFIC WORK TASKS WITH CONFERENCE CENTER STAFF SO THAT THEY ARE AWARE OF ACTIVITIES THAT IMPACT THEIR FUNCTIONS AND OPERATIONS. 3 ALL BELOW GRADE CONDUITS SHALL BE SCHEDULE 40 PVC OR HDPE UNLESS OTHERWISE INDICATED. WHERE CONDUIT IS INSTALLED UNDER A DRIVE OR VEHICLE TRAFFIC AREA, CONDUIT SHALL BE SCHEDULE 80. 4 BELOW GRADE CONDUITS MAY BE INSTALLED IN AN EXCAVATED TRENCH OR WITH A DIRECTIONAL BORE AT CONTRACTORS OPTION. 5 CONDUITS INSTALLED WITH A DIRECTIONAL BORE SHALL BE CONTINUOUS WITH OUT JOINTS. 6 INSTALL A WARNING TAPE ABOVE ALL SITE CONDUITS INSTALLED IN AN EXCAVATED TRENCH. 7 ALL SITE CONDUITS SHALL BE LOCATED MINIMUM 30' BELOW GRADE. 8 CONDUIT ROUTING SHOWN ON PLAN IS FOR INTENT ONLY. FIELD DETERMINE BEST LOCATION TO SUIT FIELD CONDITIONS. 9 SURFACE MOUNTED CONDUIT ON THE BUILDING EXTERIOR IS NOT ALLOWED AT ANY LOCATION UNDER ANY CIRCUMSTANCES. 10 COORDINATE THE EXACT LOCATION OF ALL NEW SITE CONDUIT WITH EXISTING UTILITIES PRIOR TO INSTALLATION. 11 USE EXTREME CAUTION WHEN WORKING IN AREAS WITH EXISTING UTILITIES. REVIEW OWNERS RECORD DOCUMENTS FOR ADDITIONAL INFORMATION. HAND DIG IN AREAS WITH OTHER UTILITIES TO AVOID INTERFERENCE, USE BELOW GRADE ELECTRONIC DETECTION METHODS WHERE NECESSARY TO LOCATE INTERFERENCES. KEY NOTES- 01 EXISTING ROUTING AND LOCATION OF UNDERGROUND CONDUIT AND FEEDERS IS NOT KNOWN. ELECTRICAL CONTRACTOR TO USE ELECTRONIC BELOW GRADE DETECTION TO LOCATE EXISTING CONDUIT AND FEEDERS AS REQUIRED TO COMPLETE THE PROJECT SCOPE OF WORK. INDICATE FEEDER LOCATION ON OAS BUILTO DRAWINGS. UTILIZE EXTREME CAUTION WORKING AROUND EXISTING BELOW GRADE UTILITIES. O2 EXISTING ROUTING AND LOCATION OF UNDERGROUND DTE ENERGY HIGH VOLTAGE CONDUIT AND FEEDERS IS NOT KNOWN. ELECTRICAL CONTRACTOR TO USE ELECTRONIC BELOW GRADE DETECTION TO LOCATE EXISTING CONDUIT AND FEEDERS. STAKE AND MARK SO LOCATION IS IDENTIFIED DURING CONSTRUCTION. INDICATE FEEDER LOCATION ON OAS BUILTO DRAWINGS. UTILIZE EXTREME CAUTION WORKING AROUND EXISTING BELOW GRADE UTILITIES. O NOTIFY LOCAL FIRE DEPARTMENT IN WRITING MINIMUM 7 DAYS IN ADVANCE OF ANY TIMES FIRE PUMP IS TAKEN OFF LINE. INDICATE THE SPECIFIC DATE AND TIME IT WILL BE TAKEN OFF LINE AS WELL AS THE MAXIMUM DURATION THAT IT WILL BE OFF LINE. NOTIFY THE FIRE DEPARTMENT VERBALLY AND WITH AN EMAIL 24 HOURS BEFORE TAKING THE FIRE PUMP OFF LINE AS WELL AS WHEN THE FIRE PUMP IS BUT BACK ON LINE. USE EXTREME CAUTION, HAND DIG, IN AREA OF EXISTING UNDERGROUND FEEDERS. FIELD VERIFY EXACT LOCATION. 120' WHEN USING THIS DRAWING - PLOT OR PRINT FULL SIZE TO ENSURE CORRECT SCALE. NOTE REDUCED SIZE DRAWINGS ARE NOT TO SCALE 7 BERBIGLIA ASSOCIATES INC. CONSULTING ENGINEERS 36400 West 12 Mile Road Farmington Hills, Michigan 48331 (248) 489-3100 • FAX (248) 489-3161 BAI # 19-3104 J w O z E w a Mr _jQMY > O" o C, LU Q o °2S Y (0 LLJ U J U w <z Q Q3:Ory N CD w wN<co ao I' J 00 UQ N U- '� O Lu a�W OCo v O W� � M Z Ow N J Cl) O 0 o� w� y 0 o o' 00 Lu O L a W O 00 a Z Q Lu Q Q w Q z w Luw :n m a N M O N a N N � O Q O a Q 0 0 m cf) o z > 0 zw �W J K W w a rr U Q' m DESIGNED: MYV DRAWN: MYV APPROVED: JLB PROJECT NO.: 19-3104 SHEET NO.: E-1 205 ws1 EXISTING 100KW, 120/208V-30-4W GENERATOR ON TRAILER TO BE REPLACED WITH NEW 200 KW GENERATOR. RELOCATE GENERATOR TO EAST SIDE OF EXISTING ELECTRICAL SHED. SEE NEW WORK PLAN SHEET E-3. SEE REVISED ONE -LINE DIAGRAM SHEET E-8. TURN GENERATOR OVER TO OAKLAND COUNTY PARKS REMOVE EXISTING PULL — BOX SERVING GENERATOR CONNECTION EXISTING DTE PAD MOUNTED 300 KVA TRANSFORMER 120/208V-30-4W SECONDARY TO REMAIN 2 ELECTRIC SERVICE CONDUIT AND FEEDERS, EXACT LOCATION NOT \ KNOWN, FIELD LOCATE. EXISTING METER TO REMAIN ' EXISTING CT CABINET TO REMAIN ; EXISTING � ELECTRICAL — SHED EXISTING 120/208V-30-4W ELECTRIC SERVICE TO REMAIN EXISTING FENCE TO REMAIN EXISTING 120/208V-10-3W SHED PANEL TO BE REPLACED WITH NEW. NOTE SHED PANEL FEEDS 30A PANEL BELOW SHED WHICH SHALL ALSO BE REMOVED. / RELOCATE EXISTING 100A MANUAL TRANSFER SWITCH SERVING WALK-IN COOLER RELOCATE EXISTING 200A MANUAL TRANSFER SWITCH SERVING BANQUET EXISTING BUILDING MDP FEEDERS TO BE DEMOLISHED. AT CONTRACTORS OPTION, CUT OFF BELOW GRADE AND ABANDON 100 EXISTING 101 400A BUILDING MDP z I (BASEMENT LEVEL) A X /A, 1 REMOVE EXISTING POOL HOUSE PANEL CONDUIT AND FEEDERS, SEE SITE PLAN SHEET E-1 V � X EXISTING T REMAIN-/ 'X S G FENCE C O REMOVE EXISTING 1 REMOVE EXISTING POOL HOUSE 800A SITE MDP PANEL CONDUIT AND FEEDERS, EXISTING-ZSEE SITE PLAN SHEET E-1 METER TO REMAIN O EXISTING ELECTRICAL REMOVE EXISTING FIRE PUMP SHED EXISTING HOUSE 400A DISC. SWITCH / / / / CT CABINET TO REMAIN RELOCATE EXISTING 600A ATS SERVING CONFERENCE CENTER N ELECTRICAL ENLARGED PLAN - DEMOLITION SCALE- 1/4' - 1'-0' NOTE - ALL EQUIPMENT IN EXISTING ELECTRICAL SHED IS 120/208V-30-4W UNLESS OTHERWISE NOTED. �X /X Xx SEE NEW WORK PLAN \ FOR LOCATION OF NEW \ GRADE BOX TO CONNECT \ TO EXISTING FEEDERS \ EXISTING POOL HOUSE PANEL --A CONDUIT AND FEEDERS TO REMAIN, \ SEE SITE PLAN SHEET E-1 \ 102 EXISTING CONFERENCE CENTER 105 C N ELECTRICAL ENLARGED SITE PLAN - DEMOLITION SCALE- 1/8' - 1'-0' �3 107 �_ z E w o GENERAL NOTES- o J C, CO 1 REFER TO SUGGESTED SEQUENCE OF CONSTRUCTION ui > Q 1 PHASING ON SHEET E-0. INCLUDE IN BID ALL COSTS FOR 1 w z c 06 CONSTRUCTION PHASING REQUIRED TO ALLOW THE w Q o CONFERENCE CENTER TO MAINTAIN OPERATIONS AND EVENTS Y L c6 uj DURING THE ENTIRE PROJECT. PROJECT WORK INCLUDING U Q z: ALL SHUTDOWNS SHALL NOT INTERFERE WITH THE Q z g SCHEDULING OF CONFERENCE CENTER EVENTS. COORDINATE 'Lu 3:THE SCHEDULING AND TIMING OF SPECIFIC WORK TASKS i � WITH CONFERENCE CENTER STAFF SO THAT THEY ARE z Q O 3 AWARE OF ACTIVITIES THAT IMPACT THEIR FUNCTIONS AND o ry m OPERATIONS. � w N Q 00 2 USE EXTREME CAUTION WHEN WORKING IN AREAS WITH F 3: 00 EXISTING UTILITIES. REVIEW OWNERS RECORD DOCUMENTS00 FOR ADDITIONAL INFORMATION. HAND DIG IN AREAS WITH I' Q N OTHER UTILITIES TO AVOID INTERFERENCE, USE BELOW GRADE ELECTRONIC DETECTION METHODS WHERE NECESSARY TO LOCATE INTERFERENCES. 3 REFER TO SPECIFICATIONS FOR COMPLETE REQUIREMENTS. 4 ELECTRICAL CONTRACTOR SHALL VISIT SITE AND VERIFY ALL EXISTING CONDITIONS PRIOR TO SUBMITTING BID. INCLUDE ALL DEMOLITION WORK REQUIRED AND MAKE THE SPACE READY FOR THE INSTALLATION OF NEW SYSTEMS AND EQUIPMENT. 5 ELECTRICAL DISTRIBUTION EQUIPMENT SHALL BE WORKED ON �� O ONLY WITH EQUIPMENT DE ENERGIZED. 6 PROVIDE ALL BRANCH CIRCUIT WIRING REVISIONS AS y REQUIRED TO MAINTAIN OPERATION OF ALL DEVICES, LIGHTING, ETC. NOT INTENDED TO BE REVISED. W 7 ELECTRICAL EQUIPMENT, DEVICES, BOXES, ETC. INDICATED ON ELECTRICAL DEMOLITION DRAWINGS ARE NOT INTENDED TO SHOW COMPLETE DEMOLITION REQUIREMENTS OR ALL ITEMS M TO BE DEMOLISHED BUT IS INTENDED TO SHOW MAJOR O C0 �► COMPONENTS ONLY. THE ELECTRICAL DEMOLITION WORK O SHALL BE COMPLETE IN ALL DETAILS AND REQUIREMENTS AND READY FOR THE INSTALLATION OF NEW SYSTEMS AND Q N EQUIPMENT. 0 N J M 8 WHEN REMOVING A PANEL, ENCLOSURE, DEVICE, LIGHT o FIXTURE, ETC. WIRING SHALL BE REMOVED COMPLETE. NO Lu ca UNUSED WIRING SHALL REMAIN. INCLUDE FIELD w N INVESTIGATIONS AND WIRE TRACING IN ORDER TO p DETERMINE THE USE AND FUNCTION OF ALL EXISTING WIRING. 9 CONDUIT AND WIRE BELOW GRADE MAY MAYBE ABANDONED cc Lu RATHER THEN REMOVED AT CONTRACTORS OPTION. REMOVE O ALL CONDUIT AND WIRE TO AT LEAST 180 BELOW GRADE. Lu Q a W KEY NOTES O 9 O1 EXISTING ROUTING AND LOCATION OF UNDERGROUND 00 CONDUIT AND FEEDERS IS NOT KNOWN. ELECTRICAL CONTRACTOR TO USE ELECTRONIC BELOW GRADE DETECTION TO LOCATE EXISTING CONDUIT AND FEEDERS AS REQUIRED TO COMPLETE THE PROJECT SCOPE OF WORK. v INDICATE FEEDER LOCATION ON OAS BUILTO DRAWINGS. w UTILIZE EXTREME CAUTION WORKING AROUND EXISTING p BELOW GRADE UTILITIES. 0� w O2 EXISTING ROUTING AND LOCATION OF UNDERGROUND DTE ENERGY HIGH VOLTAGE CONDUIT AND FEEDERS IS NOT KNOWN. ELECTRICAL CONTRACTOR TO USE ELECTRONIC O BELOW GRADE DETECTION TO LOCATE EXISTING CONDUIT AND FEEDERS. STAKE AND MARK SO LOCATION IS IDENTIFIED DURING CONSTRUCTION. INDICATE FEEDER LOCATION ON OAS BUILTO DRAWINGS. UTILIZE EXTREME CAUTION WORKING AROUND EXISTING BELOW GRADE UTILITIES. J O3 EXISTING LIGHTING FIXTURES AND LIGHTING CONTROLS TO O BE REPLACED WITH NEW. REUSE EXISTING CIRCUIT TO SERVE NEW LIGHTING FIXTURES. 0 1 y Q Lu Q ui Q z w Luw U) 0 1 2 3 4 8 12 16 20 0 2 4 6 8 16 24 32 40 1 /4" 1 /8" WHEN USING THIS DRAWING - PLOT OR PRINT FULL SIZE TO ENSURE CORRECT SCALE. NOTE REDUCED SIZE DRAWINGS ARE NOT TO SCALE m o N M O N 0 N N o w Lu Q 0 z Q z C) 0 U) o z > LD zw W W J 0� Lua U 0 ry m DESIGNED: MYV DRAWN: MYVAPPROVED: 7 BERBIGLIA ASSOCIATES INC. JLB CONSULTING ENGINEERS PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 SHEET NO.: (248) 489-3100• FAX (248) 489-3161 F-2 BAI # 19-3104 206 ws9 NEW 200 KW GENERATOR. SEE REVISED ONE -LINE DIAGRAM SHEET E-8. PROVIDE SOUND LEVEL ONE ENCLOSURE FOR ALTERNATE E1. SEE ALTERNATE SCHEDULE SHEET E-0. SEE GENERATOR WIRING CONNECTION DETAIL ELECTRIC SERVICE CONDUIT AND FEEDERS. SHEET E-10. PROVIDE ALL EXACT LOCATION NOT KNOWN, WIRING FOR OPERATION. FIELD LOCATE. SEE SHEET E-1. NOTE- SOME WIRING SHOWN IN DIAGRAM ONLY. KEY NOTES, 01 NOTIFY LOCAL FIRE DEPARTMENT IN WRITING MINIMUM 7 DAYS IN ADVANCE OF ANY TIMES O3 EXISTING AREA UTILIZES PAVERS. FOLLOWING INSTALLATIONS OF ELECTRICAL WORK, FIRE PUMP IS TAKEN OFF LINE. INDICATE THE SPECIFIC DATE AND TIME IT WILL BE TAKEN RESTORE TO ORIGINAL CONDITIONS. OFF LINE AS WELL AS THE MAXIMUM DURATION THAT IT WILL BE OFF LINE. NOTIFY THE FIRE DEPARTMENT VERBALLY AND WITH AN EMAIL 24 HOURS BEFORE TAKING THE FIRE 4O EXISTING AREA UTILIZES LANDSCAPING AND PLANTINGS. FOLLOWING INSTALLATION OF PUMP OFF LINE AS WELL AS WHEN THE FIRE PUMP IS BUT BACK ON LINE. ELECTRICAL WORK, RESTORE TO ORIGINAL CONDITIONS. O2 FIELD COORDINATE IN ADVANCE THE LOCATION WHERE THE EXISTING TRAILER MOUNTED GENERATOR IS TO BE TEMPORARILY RELOCATED. PROVIDE ALL WIRING, INSTALLED IN CONDUIT AS REQUIRED FOR OPERATION. FIELD VERIFY EXISTING WIRING AND CONNECTIONS. FOR CONTINUATION SEE DRAWING E-1 EXISTING 4 #250 KCMIL / ws5 APPROX. ROUTING OF NEW ELECTRICAL TO REMAIN SERVICE TO FIRE PUMP HOUSE. / VERIFY EXACT ROUTING IN FIELD. / PROVIDE 1.25'C WITH- 3 #4 & 1 #8(G) - FIRE PUMP HOUSE PANEL 2 #14 - CONF. CENTER ATS CONTROL WIRING ws1 2 APPROX. LOCATION OF 2 #14 - SPARES RELOCATED EXISTING / GENERATOR. VERIFY / EXACT LOCATION IN FIELD WITH STAFF I ws4 NEW GRADE BOX. VERIFY EXACT LOCATION IN FIELD. ISEE DETAIL SHEET E-10. r / / / � I / I ws5 APPROXIMATELY ROUTING OF NEW 1.25'C WITH 3 #4 & 1 #8(G) EXISTING I I FOR FIRE PUMP HOUSE PANEL & 4 *14 (USED ) & 2 *14 (SPARE) CONTROL \ METER / I WIRING TO NEW GRADE BOX. VERIFY EXACT ROUTING IN FIELD. NEW CONCRETE PAD � \ SEE DETAIL SHEET G \ EXISTING E-10. CT CABINET I M �I T I I — 1.25'C WITH WIRING. SEE EXISTING DTE PADJ EXISTING GENERATOR CONNECTION MOUNTED 300 KVA ELECTRIC DETAIL SHEET E-10 TRANSFORMER SERVICE EXISTING FENCE 120/208V-30-4W TO REMAIN TO REMAIN SECONDARY TO REMAIN EXISTING FENCE TO REMAIN wslo NEW 800A-3P ws11 1 NEW 200A-3P DISC. SWITCH DISC. SWITCH CONFERENCE FIRE PUMP CENTER I ws3 SEE PARTIAL BASEMENT / ws5 APPROX. ROUTING OF NEW 6 #14 & I FLOOR PLAN SHEET E-4 \ 2 #14 SPARE - 1'C FOR CONFERENCE FOR CONTINUATION CENTER ATS CONTROL WIRING TO I NEW GRADE BOX. VERIFY EXACT ROUTING IN FIELD. t , •11� NEW GENERATOR REMOTE ANNUNCIATOR. FIELD COORDINATE EXACT LOCATION. SURFACE MOUNT, ROUTE \ CONDUIT INTO BASEMENT AND ROUTE UP TO FIRST FLOOR \ EXISTING 400A BUILDING MDP (BASEMENT LEVEL) 120/208V, 3PH, 4W. I REPLACE FOR ALTERNATE E2. SEE ALTERNATE \ r SCHEDULE SHEET E-0. ` NEW 2 SETS OF 4 *500 KCMIL AND I 1 #2/0(G) - 3.5'C f �f TO NEW MDP-A \ (BASEMENT LEVEL) `AAA 70 EXISTING FENCE TO REMAIN �� II NEW 2 SETS OF \ 4 #350 KCMIL & 1 #1/0(G) - 3'C \ 0 4 TO NEW GEN-DP (BASEMENT LEVEL) \ Y / CONNECT TO EXISTING LIGHTING f / CIRCUIT PRESENTLY SERVING REMOVED LIGHTING FIXTURES. NEW LIGHTING FIXTURE, SURFACE MOUNTED (TYP. OF 2) EXISTING METER EXISTING CT CABINET EXISTING ELECTRICAL SHED 'A' ` 4 #14 - 3/4'C GENERATOR START WIRING TO GENERATOR wS19 NEW SHED PANEL 120/208V-30-4W ws19 NEW GRADE BOX. VERIFY EXACT LOCATION IN FIEL SEE DETAIL SHEE INSTALL CONDUITS UNDER WALL WITH \ DIRECTIONAL BORE EXISTING POOL HOUSE PANEL \ CONDUIT AND FEEDERS, SEE SITE PLAN SHEET E-1 s 3 4 EXISTING CONFERENCE CENTER GENERAL NOTES- 1 REFER TO NOTES SHEET E-1 WHICH SHALL APPLY TO THE ENTIRE PROJECT INCLUDING THIS SHEET. 2 REFER TO ALTERNATE SCHEDULE SHEET E-0. �I FIRST FLOOR PLAN ws3 SEE PARTIAL BASEMENT FLOOR PLAN SHEET E-4 FOR CONTINUATION I NOTE EXISTING FOUNDATION WALL APPROXIMATELY 16' THICK, FIELD VERIFY EXISTING CONDITIONS DECORATIVE COURTYARD WITH PAVERS. INSTALL CONDUITS UNDER COURTYARD USING DIRECTIONAL BORE 'ROXIMATELY ROUTING OF NEW 1 & 1 #6(G) - 1.5'C 3 POOL HOUSE SERVICE 3IFY EXACT ROUTING IN FIELD LOW DECORATIVE WALL FIELD VERIFY EXISTING I I T I 1 - EXISTING COURTYARD ws12 1 NEW 200A-3P, 120/208V-30-4W ATS FIRE PUMP \\\ N EXISTING 4 #250 KCMIL ELECTRICAL ENLARGED SITE PLAN - NEW WORK i TO REMAIN SCALE- 1/8' - 1'-0' ws5 APPROX. ROUTING OF NEW 6 *14 & 2 #14 SPARE - 1'C FOR CONFERENCE CENTER ATS CONTROL WIRING TO ws18 NEW SPLICE NEW GRADE BOX. VERIFY EXACT BOX BELOW ROUTING IN FIELD. N ELECTRICAL ENLARGED PLAN - NEW WORK SCALE- 1/4' - 1'-0' 0 1 2 3 4 8 12 16 20 0 2 4 6 8 16 24 32 40 1 /4" 1 /8" WHEN USING THIS DRAWING - PLOT OR PRINT FULL SIZE TO ENSURE CORRECT SCALE. NOTE REDUCED SIZE DRAWINGS ARE NOT TO SCALE 7 BERBIGLIA ASSOCIATES INC. CONSULTING ENGINEERS 36400 West 12 Mile Road Farmington Hills, Michigan 48331 (248) 489-3100 • FAX (248) 489-3161 BAI # 19-3104 z E w o a Mr _jQ00 M Y > O t o Lu Q o 06 Lu C0 w Q = Qz J� z- -� - -Of 3 Q P-9 Q3ON wIT wCN<co LO co I/ J co UQ N U- '� O Lu a�W M O Co � O Lu � M Z O N J M O 0 , o, w� y 2 o o' 00 Lu _ o L L a W 00 a U Lu 0 0- �c Ct O Lu 1 y Z J C Lu Z Lu Q Q ui Q Lu z w Lwu 0 N O O M O N N N O vi Q O a Q z o cf) o z > O Z W �5 �W 3: J Er w d tr U w m DESIGNED: MYV DRAWN: IMIYV APPROVED: JLB PROJECT NO.: 19-3104 SHEET NO.: - 207 SEE ELECTRICAL ENLARGED FIRST FLOOR PLAN SHEET E-3 FOR CONTINUATION c NEW 1.25'C WITH 3 #4 & 1 ( AND 6 #14 CONTROL WIRING TO NOEWFGRADPUMP OUSE E Box. PANEL FIELD DETERMINE BEST ROUTING Cj] EXISTING 8 400A BUILDING MDP 9 120/208V-30-4W TO REMAIN FOR BASE BID AND TO BE DEMOLISHED FOR ALTERNATE E2. I PROVIDE PENETRATION THRU WALL CONSTRUCTION � I DEMOLITION KEY NOTES, D1 EXISTING LIGHTING FIXTURES AND LIGHTING CONTROLS TO BE REPLACED WITH NEW. REUSE EXISTING CIRCUIT TO SERVE NEW LIGHTING FI XTURES. NEW 4 #600 KCMIL & 1 #2(G) - 4'C FIELD DETERMINE BEST ROUTING CONNECT TO EXISTING CORRIDOR LIGHTING CIRCUIT AND CONTROLS l STORAGE ROOM 'A' y 3 wsls RELOCATED 600A � AUTOMATIC TRANSFER SWITCH CONFERENCE CENTER )q. Wsl'A' 6 RELOCATED 100A 1 W D A- MANUAL TRANSFER t SWITCH WALK-IN �' L/ 4 COOLER 'EBU' NEW MAIN i ELECTRICAL ROOM Wsa NEW 800A MDP-A ` 120 /208V-30-4W �— NOTE WALL IS APPROX. 16' VERIFY THICKNESSPRIORWALL " ELECTRInAi TO BID P J 'A' AFF GFCI D1 L./ WS16 'A' 4 WS9 7 (TYPJ 1 WSJ 'A' NEW WALL CONSTRUCTION SEE ARCHITECTURAL DRAWINGS (TYP.) SEE ELECTRICAL ENLARGED FIRST FLOOR PLAN SHEET E-3 FOR CONTINUATION BASE BID. � rMn l IAL BASEMENT FLOOR PLAN EXISTING OVERHEAD PIPES TO REMAIN (TYP,) 0 KEY NOTES. O NEW 4' HOUSEKEEPING CONCRETE PAD. O CONNECT TO NEAREST 12pV RECEPT CIRCUIT, ACLE CIRCUIT. MAXIMUM 6 RECEPTACLES P O CONNECT TO EXISTING LIGHTING CI ER FIXTURES. CIRCUIT PRESENTLY SERVING REMOVED LIGH NEW 600A GEN-DP. 120/208V-30-4W TING 0 RELOCATED 200A MANUAL TRANSFER ® CONNECT TO LINE SIDE OF ROOM LIGHT SWITCH BANQUET. SWITCH. O SURFACE MOUNT. CHAIN HANG ONLY BELOW EXISTING PIPE. 8 3/4'C WITH 4 #14 (USED) AND 2 14 (SPARE) CONTROL WIRING TO 600A ATS CONFER CENTER IN NEW MAIN ELECTRICAL ROOM. SEE DIAGR O 3 #4 & 1 #8(G) - 1.25'C. AM SHEET E-10, ENCE SEE ELECTRICAL ENLARGED FIRST FLOOR PLAN SHEET E-3 FOR CONTINUATION DEMOLISH EXISTING 400A MAIN DISTRIBUTION PANEL. RESERVE ALL EXISTING LOADS FROM NEW PANEL. SEE ONE LINE DIAGRAM SHEET E-g_ NEW 1.25'C WITH 3 #4 & 1 #8(G) FOR FIRE PUMP HOUSE PANEL AND 6 #14 CONTROL WIRING TO NEW GRADE BOX. FIELD DETERMINE BEST ROUTING PROVIDE PENETRATION THRU WALL CONSTRUCTION 'A' 9 3 NEW 400A BUILDING I 2 120/208V-3m-4W ING MDP TO REPLACE EXISTING J 'A' D1 GENERAL NOTES, 1• ANY ATTACHMENTS TO EXISTING WALL UTILIZE UNISTRUT CHANNELS. DO NOT ATTACH DISTTRIBUTION SHALL EQUIPMENT TO WALL SURFACE, TYPICAL FOR BASE IB 2. WITH DISTRIBUTION EQUIPMENT SHOP DRAWING MENT. ELECTRICAL ROOM LAYOUT SHOWING ALL DISTRIBUTION EQUIPMENT IN PLAN. S. SUBMIT AN 3, REFER TO NOTES SHEET E-1 WHICH SHALL APP LY TO THE ENTIRE PROJECT INCLUDING THIS SHEET. 4 REFER TO ALTERNATE SCHEDULE SHEET E-0. 5. DO NOT LOCATE ANY DISTRIBUTION EQUIPMENT BENEATH EXISTING PIPING. CONNECT TO EXISTING CORRIDOR LIGHTING CIRCUIT AND CONTROLS I 48' AFF GFCI 'A' a STORAGE ROOM t i t U w 0 a PIPES OVERHEAD o ES TO REMAIN (TYP,) �x RELOCATED 600A 1 'A' 7 AUTOMATIC TRANSFER (TYP•) SWITCH CONFERENCE CENTER .A' RELOCATED ELOCATED 100A MANUAL TRANSFER SWITCH WALK-IN COOLER 'A' NEW MAIN ELECTRICAL ROOM -- Q NEW 800A MDP-q I 120/208V-30-4W NEW WALL CONSTRUCTION SEE ARCHITECTURAL DRAWINGS (TYP,) FIELD VERIFY WALL SEE ELECTRICAL ENLARGED THICKNESS PRIOR TO BID FIRST FLOOR PLAN SHEET E-3 " ELECTRICALFOR CONTINUATION PARTI ADDALTERNATE E2. AL BASEMENT LOOR PLAN SCALE 1/4' - 1-0• . NOTE, Q REFER TO ALTERNATE SCHEDULE SHEET E-0, Q z ~ Jw w N N O M � � � r � O W w Q H a Q z c) C') w z of � _zw 0 1 �w' � 1/4rr I ? 3 4 8 w W� W I a cg u 12 16---------------------------------- -- imm I 20 BERBIGLIA DESIGNED: IVIYV WHEN USING THIS DRAWING _ ASSOCIATES INC. DRAWN: MYV CORRECT PLOT CONSULTING ENGINEERS SCALE. NOTE REDUCED OR PRINT FULL SIZE TO APPROVED JLB SIZE DRAWINGS ARE ENSURE 36400 West 12 Mile Road PROJECTNkniO.:TO SCALE Farmington Hills, Michigan 48331 (248) 489-3100• FAX 24$ 19-3104 BAI # 19-3104 ( ) 489-3161 SHEET NO.: E-4 tJ 1 LuE 0 rT. a O ao WO0 m .7 pXz c° d .o LU < c U_j < -� � �- o zQp 3 -� Q�I.L0 soft Lu �'0 wN 05 Q 00 00 w J a� L LL -0 z o Q oft 'Q W oM�z o Zo 0 j N o'o ir L" W m lu Wei 00 i O 03 0 4 208 UTIL-ACC T-1 DTE ENERGY U. JJ 300 KVA M*n 120/208V-30-4W - SECONDARY 2 SETS OF 4 *500 KCMIL O-) CT CABINET O GENERATOR METER 100 KW 2 SETS OF 4 *500 KCMIL 0 400A-- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Q I EXISTING ELECTRICAL EQUIPMENT SHED SITEMDP -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- A) 800A 1 4 *300 KCMIL , -4 *250 KCMIL I I I _ I l 1 1 1 I 300A ) 100A ) 200A ) 100A , 150A , 100A a o o a o 0 2 SETS OF 4 *3/0 4 *2 — 3 *3/0 —3 *2 ATS CONFERENCE CENTER 600A 4 *250 KCMIL- D400A — — 400A FU— — — 4 *4/0 120/208V 120/208V SHED PANEL UNDER SHED — — — — PANEL — — — — 3 *2 — — — — — — EXISTING CONFERENCE CENTER BUILDING — — — — — — — — — — — — — — — — — — — BUILDING MDP 400A I I 60A 60A 200A 200A 100A 100A 100A 100A 60A 60A 60A 60A 200A 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P 60A 110A �- SPARE 200A 90A 100A 90A 90A 50A 60A 50A 60A 125A -- -- - - -- -- -- -- -- -- -- -- -- -- -- -------- -3 *6 - 3 *1 - 4 *2/0 -4 *3 -4 *3 -4 *3 -3 *2 -4 *6 -3 *6 -4 *6 -4 *6 -4 *2 FIRE PUMP CONTROLLER I I Q250A — 4 *2/0 —3 *2 FIRE PUMP 50 HP, 133A, 208V-30 0) 100A-2P MAIN 0 FIRE PUMP HOUSE PANEL DISHWASHER BOOSTER MOP ROOM PANEL B HEATER PANEL PANEL E PANEL D AIR MAKE-UP PANEL A PANEL 60A 00-1 0 C DRYER PANEL C BOILER ROOM ATTIC PANEL � 3 *6 PANEL SNOW MELT PANEL SMP-1 ADDISON OAKS CONFERENCE CENTER EXISTING ONE LINE DIAGARM NOT TO SCALE NOTE - THIS DRAWING ISSUED FOR REFERENCE ONLY. FIELD VERIFY EXISTING CONDITIONS. MANUAL MANUAL f_4 TRANSFER SWITCH TRANSFER SWITCH BANQUET WALK-IN 200A COOLER 100A - 4 *3/0 3 *4/0 z E w �r 0QMY >O"Lu o Q o 06YU co LJJQ= UJU_ cn QZ�� Q Q�Oof N C IT W� co N jco LO F 3: co ao I' J 00 UQ N U- I Z I y I Q� 41 a�W M O Co � O z 4A QM Ow N J M O 0 O"t W \ 0 O o 00 Lu L O a W O O J A Y 1 — — — — — — — — — — — — — — I RTU WIREWAY Z200A II��JJ 200A FU —3 *3 —3 *3 —3 *6 4 *3/0 —3 *2 60A 100A 60A 3P 3P 3P 50A 100A 35A —3 *3 —3 *3 —3 *6 NEW BANQUET OLD BANQUET WALK-IN RTU RTU RTU-3 I O PANEL PANEL COOLER BUFFET HEAD TABLE I Lu Z 3 *1 J Lu 0 r► r / < 0 100A-2P MAIN z � X ZUZU W POOL HOUSE PANEL M O N N O O a Q z o (1)cn o z > O awZ- cn W W J a a)W 0 � a� � m DESIGNED: MYV 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYVAPPROVED: JLB CONSULTING ENGINEERS PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 (248) 489-3100* FAX (248) 489-3161 SHEET NO.: BAI # 19-3104 E-5 209 «4 *250 KCMIL ON TRAILER, TEMPORARILY RELOCATE, SEE SITE PLAN E-3 %GENERATOR / /100 KW / p / ) /400A / a I / I / / / / / I / I / / / / / 4 *300 KCMIL / / / / I(R] METER EXISTING ELECTRICAL EQUIPMENT SHED / SITE MDP //I UTIL-ACC T-1 DTE ENERGY LA_� 300 KVA 5i �Y 1 1 120/208V-30-4W SECONDARY 2 SETS OF 4 *500 KCMIL CT CABINET �� 2 SETS OF 4 *500 KCMIL /j KEY NOTE O1 NOTIFY LOCAL FIRE DEPARTMENT IN WRITING MINIMUM 7 DAYS IN ADVANCE OF ANY TIMES FIRE PUMP IS TAKEN OFF LINE. INDICATE THE SPECIFIC DATE AND TIME IT WILL BE TAKEN OFF LINE AS WELL AS THE MAXIMUM DURATION THAT IT WILL BE OFF LINE. NOTIFY THE FIRE DEPARTMENT VERBALLY AND WITH AN EMAIL 24 HOURS BEFORE TAKING THE FIRE PUMP OFF LINE AS WELL AS WHEN THE FIRE PUMP IS BUT BACK ON LINE. 5 REMOVE EXISTING PANEL UNDER SHED SERVED FROM 30A-2P CIRCUIT BREAKER. RESERVE ALL PANEL LOADS FROM NEW BREAKERS IN NEW RP-SH (SHED). //I / j300A 9 1O0A �200A OOA A 800A a//,0A �i��7-�7�i��T�7'iTTi/��ii��TT //TT i/��i�7� i�7T�/ 2 SETS OF 4 *3/0 / RELOCATE ATS 4 *250 KCMIL----- / CONFERENCE CENTER I � / 600A I 5 / 400A / 400A FU / / 4 *4/0 / / / EXISTING CONFERENCE CENTER BUILDING BUILDING MDP 400A 5 60A 60A 200A 200A 100A 100A 3P 3P 3P 3P 3P 3P SPARE 60A 110A 200A 90A 100A I j -3 *6 3 *1 4 *2/0 4 *3 4 *3 I I DISHWASHER BOOSTER HEATER I I FIRE PUMP CONTROLLER 250A / / 4 *2/0 3 *2 / v i O) 100A-2P MAIN O1 FIRE PUMP O1 FIRE PUMP 50 HP, HOUSE PANEL 133A, 208V-30 MOP ROOM PANEL B PANEL E PANEL 100A 3P 90A -4 *3 PANEL D / 4 *2 3 2 3 *3/0 ' 3 *2 / 4 *1 RELOCATE MANUAL / / 120/208V SHED PANEL TRANSFER SWITCH BANQUET 200A EXISTING BUILDING MDP TO REMAIN FOR BASE BID AND TO BE REPLACED FOR ALTERNATE E2, SEE ALTERNATE SCHEDULE SHEET E-0 100A 60A 60A 60A 60A 200A 3P 3P 3P 3P 3P 3P 90A 50A 60A 50A 60A 125A 3 *2 -4 *6 -3 *6 c--- 4 *6 -4 *6 -4 *2 AIR MAKE-UP PANEL A DRYER PANEL C PANEL 60A 0 0 BOILER ROOM ATTIC PANEL 3 *6 PANEL SNOW MELT PANEL SMP-1 0/RELOCATE MANUAL '____/ TRANSFER SWITCH WALK-IN COOLER 7 4 *3/0 / 100A 7 5 200A / RTU WIREWAY 200A FU / -3 *3 4 *3/0 3 *2 j Y / / 60A 3P / 50A / / -3 *3 / / / NEW BANQUET OLD BANQUET WALK-IN RTU PANEL PANEL COOLER BUFFET ADDISON OAKS CONFERENCE CENTER DEMOLITION ONE LINE DIAGARM -BASE BID NOT TO SCALE / / / / / / / / / 3 *4/0 -- 3 *4/0 -3 *3 100A 3P 100A -3 *3 RTU HEAD TABLE '100A I I 3 *6 Z w E o a T 00 �QMY >LLl O 4 o C,IYQ o °Z$ Y ( wQ=-S UJU_ cn QZ�� P-� QQ �ON � CD 00 WN j co > 00 � co UQ N Z W a�W OCo O 4A � M Z Lu _j N J M OY " Coot w� \ O Y o 00 Lu O � L O a W O� O 60A I 1 3P 35A -3 *6 Q 0 Lu I z RTU-3 I J W -3 *1 O I Z O J m OW 100A-2P MAIN � y o Z Lu �J O1J POOL HOUSE PANEL M O N N 0 0 w a a Q z 0 N U) o Z r O awZ_ cn � W a a� LuJ a)w 0 � � m DESIGNED: MYV 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYVAPPROVED: JLB CONSULTING ENGINEERS PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 (248) 489-3100* FAX (248) 489-3161 SHEET NO.: C c BAI # 19-3104 210 /GENERATOR / /100 KW / p / / ) /400A / a / / / / / / / / / / / / / / 4 #300 KCMIL / / / / EXISTING ELECTRICAL EQUIPMENT SHED UTIL-ACC T-1 DTE ENERGY LA_� 300 KVA �Y m 120/208V-30-4W SECONDARY - 2 SETS OF 4 *500 KCMIL OCT CABINET METER / 2 SETS OF 4 *500 KCMIL /j / SITE MDP �qT800A /� KEY NOTE (D NOTIFY LOCAL FIRE DEPARTMENT IN WRITING MINIMUM 7 DAYS IN ADVANCE OF ANY TIMES FIRE PUMP IS TAKEN OFF LINE. INDICATE THE SPECIFIC DATE AND TIME IT WILL BE TAKEN OFF LINE AS WELL AS THE MAXIMUM DURATION THAT IT WILL BE OFF LINE. NOTIFY THE FIRE DEPARTMENT VERBALLY AND WITH AN EMAIL 24 HOURS BEFORE TAKING THE FIRE PUMP OFF LINE AS WELL AS WHEN THE FIRE PUMP IS BUT BACK ON LINE. O2 REMOVE EXISTING PANEL UNDER SHED SERVED FROM 30A-2P CIRCUIT BREAKER. RESERVE ALL PANEL LOADS FROM NEW BREAKERS IN NEW RP-SH (SHED). / / 1717 j300A q 1b0A �200A 00A 50A 100A / 1 �i��7 %Zl���/� T 7/ �Zlllll, '�����7/�TT / 2 SETS OF 4 *3/0 Z 4 *2 3 #3/0 ' 3 #2 3 *2 / / 4 *1 / // // / RELOCATE MANUAL , / , / RELOCATE MANUAL TRANSFER SWITCH f TRANSFER SWITCH BOOQUET WALK-IN COOLER 100A / RELOCATE ATS 4 #250 KCMIL� / 6 0A CONFERENCE CENTER / // / / # / � 4 3/0 / 120/208V / / SHED PANEL / / 400A / 400A FU / «4 *250 KCMIL 4 *4/0 / F / / EXISTING CONFERENCE CENTER BUILDING771 j EXISTING BUILDING MDP TO BE DEMOLISHED AND REPLACED IN NEW LOCATION FOR ADD ALTERNATE E2. SEE ALTERNATE SCHEDULE SHEET E-0 UI DN D 400A �r f 60A 200A 200A 100A 100A 100A 3P 3P 3P 3P 3P 3P 60A 110A 200A 90A 100A 90A 3 #6 3 #1 / 4 #2/0 -- 4 #3 4 #3 -- 4 #3 100A 60A 60A 60A 60A 200A 3P 3P 3P 3P 3P 3P 90A 50A 60A 50A 60A 125A /7/; 7 -3 #2 -4 #6 -- 3 #6 4 #6 -- 4 #6 -4 *2 60A O O DISHWASHER BOOSTER MOP ROOM PANEL B PANEL E PANEL D AIR MAKE-UP PANEL A DRYER PANEL C BOILER ROOM ATTIC PANEL 3 #6 HEATER PANEL PANEL PANEL FIRE PUMP CONTROLLER / 250A / - - -/ 4 *2/0 ' 3 *2 / 77 O) 100A-2P MAIN O1 FIRE PUMP O1 FIRE PUMP 50 HP, HOUSE PANEL 133A, 208V-3m SNOW MELT PANEL SMP-1 200A / �J 200A FU / / / / 4 *3/0 3 #2 / / / / / / / / / NEW BANQUET OLD BANQUET WALK-IN PANEL PANEL COOLER ADDISON OAKS CONFERENCE CENTER DEMOLITION ONE LINE DIAGARM - ADD ALTERNATE E2 RTU WIREWAY -3 *3 Y 60A 3P 50A -3 *3 RTU BUFFET / / / / / / / / i 3 #4/0 3 #3 UI 100A 3P 100A -3 *3 RTU HEAD TABLE 3 #4/0 / I / I / / / I / I / / / / / I / I / / n 60A I 1 3P 35A -3 #6 Q O Lu RTU-3 ftft J W Lu 4A -3 #1 Q I ZZ O� J J OQ 100A-2P MAIN Q Z Lu0 ToQ POOL HOUSE PANELM O N N O O w a Q z 0 N U) o Z r 0 awZ- cn � W W J a a)W 0 � a� � m DESIGNED: MYV 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYVAPPROVED: JLB CONSULTING ENGINEERS PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 (248) 489-3100• FAX (248) 489-3161 SHEET NO.: BAI # 19-3104 F-, 211 -4 #250 KCMIL F_ -_ - - FIRE PUMP CONTROLLER I 1 I - �-J 250A WS6 I FIRE PUMP 50 HP, 133A, 208V-30 O NEW GENERATOR 200 KW 0 0 120/208V, 3PH, 4W. SEE CONNECTION 600A 200A DIAGRAM SHEET E-10. Q A EXISTING ELECTRICAL SHED I I — NEW 4 #3/0 & 1 #6(G) - 2'C UTIL-ACC EXISTING T-1 DTE L,k_J�J ENERGY 300 KVA m 120/208V-30-4W SECONDARY —2 SETS OF 4 #500 KCMIL EXISTING OM CT CABINET METER 1 — NEW 4 #3/0 & 1 #6(G) - 2'C O NEW DISC. SWITCH WS12 NEW ATS FIRE PUMP 200A 42,000 AIC CONTINUOUS RATING (1 NEW 4 #3/0 & 1 #6(G) - 2'C NEW SPLICE BOX WS14 NEW 2 SETS OF 4 #350 KCMIL & 1 #1/0(G) - 3'C EXISTING CONFERENCE CENTER BUILDING INEW GEN-DP 600A 22,000 AIC I I I 3P 3P Q1 3POA Al 2P LQ- -- -- -- --J I I LNEW 4 #350 KCMIL & 1 #3(G) - 3'C z E w �r 0 00 >uj O00 "o Q o 06YU uj UJU_ cn 1110.- QZ�� Q Q�OOf N CD W N co j OLOD 00 � > o0 I' J 00 UQ N LL Q a�W OM v 0 4A� M Co Ow N J Cl) O M 0 "Lu CO o� W 0 y Of O Rift WS13 NEW 2 SETS OF — — — — — — — — — . - 4 #500 KCMIL & 1 #2/0(G)= 3.5'C — — — — — — — — — — — — — — — — — — — — F O F C5 Lu -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- NEW MDP-A I Z 800A a W 1 42,000 AIC / 800A I 0 1 �o 1100A I 100A I 100A 1200A 1 Q) 3POA ONLY ONLY ONLY ONLY Q, 3PA Q) 3POA A) 20P A A) 3P A Q, 20P A Q) 3P A 1 L-- -- -- -- -- -- -- -- - -- -- -- -- - -- -- -- -- - -- -- -- - —NEW 4 #600 KCMIL & 1 #2(G) - 4'C NEW 3 #2 & 1 #6(G) - 1.25'C NEW 4 #4 & 1 #4(G) - 1.25'C NEW 4 #3/0 & 1 #6(G) -2.5'C NEW 3 #2 & 1 #6(G) - 1.25'C WS19 NEW 3 #2/0 & 1 #6(G) - 2'C i WS15 WS17 WS15 WS17 WS15 WS17 WS19 NEW 3 #1 & NEW 4 #3/0 & 1 #6(G) -2.5'C I 1 #6(G) - 15'C 200A FIRE PUMP SERVICE 3P 200A wsn NEW 2 SETS OF 4 #500 KCMIL & 1 #2/0(G) - 3.5'C O NEW DISC. SWITCH 800A CONFERENCE CENTER 3P SERVICE 800A WS10 WS19 NEW SHED PANEL RP-SH. SEE PANEL SCHEDULE SHEET E-10. UTILIZE SHED PANEL TO RE -SERVE LOADS SERVED FROM 30A DEMOLISHED PANEL UNDER SHED ATS EXISTING BUILDING MDP CONFERENCE TO REMAIN FOR BASE BID ws16 2 CENTER 600A 240 KA NEW SPD —NEW 4 #600 KCMIL & 1 #2(G) - 4'C IEXISTING BUILDING MDP I 400A RE -LABEL 'MDP fi-B' - SEE NOTE 2fi fi fi fi fi fi fi fi fi fi fi I I 60A 60A 200A 200A 100A 100A 100A 100A 60A 60A 60A 60A 200A 2P 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P 3P NEW 60A 110A 200A 90A 100A 90A 90A 50A 60A 50A 60A 125A I 3 #6 —3 #1 C_ 4 #3 4 #3 —4 #3 —3 #2 —4 #6 3 #6 —4 #6 4 #6 —4 #2 DISHWASHER BOOSTER MOP ROOM PANEL B PANEL E PANEL D HEATER PANEL wS20 NEW 4 #3/0 & 1 #6(G) - 2.5'C ws5 NEW 3 #4 & 1 #8(G) - 1.25'C SEE E-1 FOR CONTROL WIRES ) 100A-2P ° MAIN FIRE PUMP HOUSE PANEL KEY NOTES: 01 NEW 2.5C WITH- 4 *250 KCMIL & 1 #4(G) - FIRE PUMP 2 #14 - CONF. CENTER ATS CONTROL WIRING 2 #14 - SPARE O2 RELOCATED. O3 FOR GROUNDING SEE ELECTRIC SERVICE GROUNDING DETAIL SHEET E-10. 1 WS19 NEW 4 #2 & 1 #6(G) - 1.5'C I p MANUAL TRANSFER p MANUAL TRANSFER El SWITCH SWITCH WS19 NEW SPLICE El WS19 NEW SPLICE ws16 2 BANQUET ws16 2 WALK-IN COOLER BOX BOX 200A 100A —NEW 4 #3/0 & 1 #6(G) -2.5'C —NEW 3 #2 & 1 #6qW 1.25'C —EXISTING 3 #4/0 TO REMAIN TVSS 200A I RTU WIREWAY I 200A FU I 3 #3 —3 #3 —3 #6 I —EXISTING 3 #1 =� 4 #3/0 TO REMAIN 60A 100A 60A I� 3P 3P 3P 50A 100A 35A 0 —3#3 —3#3 —3#6 I UN Z ° J 100A-2P Lu 60A I ° MAIN Z 0 AIR MAKE-UP PANEL A DRYER PANEL C BOILER ROOM ATTIC SNOW MELT NEW BANQUET OLD BANQUET WALK-IN RTU RTU RTU-3 POOL HOUSE PANEL PANEL PANEL PANEL SMP-1 PANEL PANEL COOLER BUFFET HEAD TABLE PANEL O —3 #6 ii \ 44 z Lu ADDISON OAKS CONFERENCE CENTER REVISED ONE LINE DIAGARM - BASE BID M o 0 NOT TO SCALE w a Z NOTE- Q o cn o 1. ALL EQUIPMENT SHOWN IS EXISTING EXCEPT OTHERWISE NOTED. a w 2. PROVIDE NEW ENGRAVED NAMEPLATE FOR ALL EXISTING BRANCH > W Ir a) SWITCHES, FIELD TRACE WIRING AS REQUIRED � a C) � m DESIGNED: MYV 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYVAPPROVED: JLB CONSULTING ENGINEERS PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 SHEET NO.: (248) 489-3100• FAX (248) 489-3161 C Q c-v BAI # 19-3104 212 -4 #250 KCMIL FIRE PUMP )CONTROLLER 250A --� I FIRE PUMP 50 HP. 133A, 208V-30 O NEW GENERATOR 200 KW 0 0 120/208V. 3PH, 4W. SEE CONNECTION 600A ) 200A DIAGRAM SHEET E-10. Q Q UTIL-ACC EXISTING T-1 DTE U�J J ENERGY 300 KVA m- n 120/208V-30-4W SECONDARY —2 SETS OF 4 #500 KCMIL EXISTING CT CABINET METER Y KEY NOTES: O1 RELOCATED. O2 NEW 2.5'C WITH- 4 *250 KCMIL & 1 #4(G) - FIRE PUMP 2 #14 - CONF. CENTER ATS CONTROL WIRING 2 #14 - SPARE O3 NEW 3 #6 & 1 #10(G) - 1'C. O4 NEW 3 #2 & 1 #6(G) - 1.25'C. O NEW 3 #1 & 1 #6(G) - 1.5'C. © NEW 4 #6 & 1 #10(G) - 1.25'C. O7 NEW 4 #3 & 1 #8(G) - 1.25'C. ® NEW 4 #2 & 1 #6(G) - 1.5'C. Og NEW 4 #3/0 & 1 #6(G) - 2.5C. 10 FOR GROUNDING SEE ELECTRIC SERVICE GROUNDING DETAIL SHEET E-10. z E w a PN' Ow�M00 �C I j O 'IT o 0 W Q o °6 Y 0 _ wQ=-S U J C) U) J Q Z zQLu oCD f'o � CD ui co w N 00 I' J co UQ N U- NEW 4 #3/0 & 1 #6(G) - 2'C NEW 4 #3/0 & 1 #6(G) - 2'C NEW 2 SETS OF 4 #500 KCMIL & 1 #2/0(G) - 3.5'C NEW 4 #2 & 1 #6(G) - 1.5'C EXISTING ELECTRICAL SHED 10 NEW DISC. SWITCH 10 NEW DISC. SWITCH 200A FIRE PUMP SERVICE 800A CONFERENCE CENTER NEW ATS FIRE PUMP 3P 3P SERVICE 200A 200A 800A 42,000 AIC CONTINUOUS RATING NEW SHED PANEL RP-SH. SEE PANEL SCHEDULE SHEET E-10. UTLIZE SHED PANEL O RE I O SERVE LOADS SERVED E FROM 30A DEMOLISHED NEW 4 #3/0 & 1 #6(G) - 2'C PANEL UNDER SHED E I NEW SPLICE —NEW 2 SETS OF BOX NEW 2 SETS OF 4 #350 KCMIL & 1 #1/0(G) - 3'C 4 #500 KCMIL & 1 #2/0(G) - 3.5'C EXISTING CONFERENCE CENTER BUILDING r F I NEW GEN-DP EW MDP-A -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --600A 00A ) 22,000 AIC 42,000 AIC J 800A ' I I I 100A -1 100A 1100A 200A 8 b 8 SPACE SPACE SPACE SPACE 3POA POA 00A OA ONLY ONLY ONLY ONLYA Q)OA a) 00 A )0A )P )0 A 3I 3PQ) 3P3P33 L_ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ 4 __ __ __ __ U NEW 4 #600 KCMIL & 1 #2(G) - 4'C NEW 3 #2 & 1 #6(G) - 1.25'C NEW 4 #4 & 1 #4(G) - 1.25'C NEW 4 #3/0 & 1 #6(G) -2.5'C NEW 3 #2 & 1 #6(G) - 1.25'C o y IL I NEW 3 #2/0 & 1 #6(G) - 2'C NEW 4 #350 KCMIL & 1 #3(G) 3'C L NEW 4 #3/0 & 1 #6(G) -2.5'C I -NEW 1 ##15'C NEW BUILDING MDP TO REPLACE O ATS O MANUAL TRANSFER p MANUAL TRANSFER El "� El CONFERENCE SWITCH SWITCH NEW SPLICE NEW SPLICE EXISTING AT NEW LOCATION CENTER BANQUET WALK-IN COOLER BOX I BOX FOR ADD ALTERNATE E2. 600A 240 KA_/ NEW 200A 100A SEE SCHEDULE SHEET E-0. SPD —NEW 4 *600 KCMIL & 1 #2(G) - 4'C —NEW 4 #3/0 & 1 #6(G) -2.5'C — NEW 3 #2 & 1 #6(G) - 1.25'C —EXISTING 3 #4/0 TO REMAIN NEW BUILDING MDP-B I 200A I RTU WIREWAY I I y � � Lu 00 a�W OM � o z 4 aN Z M Ji N M Od cc 0Ir c v 2E o _ o 00 L O04 L O a W o� �o 400A 200A FU 35,000 AIC 1 1 1 1 1 1 1 1 1 1 1 1 IA) A) A) A) a) A) A) A) A) a) A) A) I100A I100A 1100A 3 #3 3 #3 3 #6 A A AOA A A A A A A A A A E E E 4 #3/0 2P3P3P3P3P3P3P3P3P3P3P3PA)3P ONLYONLYONLYc Q 0 0 0 60A 100A 60A 3P 3P 3P /�// BOW SPLICE Elz EIZ aa EIZ aEIZ aElz EIZ Elz I —3 #6 3 #1 4 #3 4 #3 —4 #3 3 #2 —4 #6 3 #6 4 #6 —4 #6 4 #2 DISHWASHER BOOSTER MOP ROOM PANEL B PANEL E PANEL D AIR MAKE-UP PANEL A DRYER PANEL C HEATER PANEL PANEL —NEW 3 #4 & 1 #8(G) - 1.25'C SEE E-1 FOR CONTROL WIRES u\ /\I 100A-2P ° MAIN FIRE PUMP HOUSE PANEL 60A 0 0 � BOILER ROOM ATTIC SNOW MELT PANEL PANEL PANEL SMP-1 —3 #6 ADDISON OAKS CONFERENCE CENTER REVISED ONE LINE DIAGARM - ADD ALTERNATE E2 NOT TO SCALE NOTE ALL EQUIPMENT SHOWN IS EXISTING EXCEPT OTHERWISE NOTED. NEW BANQUET OLD BANQUET WALK-IN PANEL PANEL COOLER 4A 4A —3 #3 —3 #3 —3 #6 I —EXISTING 3 #1 TO REMAIN 4 � o o) 100A-2P I MAIN o uj J RTU RTU RTU-3 POOL HOUSE 0 BUFFET HEAD TABLE PANEL g O Q z L O w w N N O O M O N N `^ O O VJ Q a Q Z o o z > o zw L �W w J W a I v � m DESIGNED: MYV 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYVAPPROVED: JLB CONSULTING ENGINEERS PROJECT NO.: 36400 West 12 Mile Road 19-3104 Farmington Hills, Michigan 48331 (248) 489-3100• FAX (248) 489-3161 SHEET NO.: C BAI # 19-3104 213 A 12' DIAMETER SUPPORT FOOTING. LOCATE UNDER I E-10 GENERATOR SUPPORT BEAMS (TYPICAL FOR 6) il i 1 000 1 VV. L U/-ll 1 12' O.C. - STUB -UP WINDOWS. COORDINATE EXACT LOCATION WITH MANUFACTURER'S DRAWINGS 000 i \ / 1 OE CONDUITS, SEE ELECTRICAL PLANS. COORDINATE EXACT STUB UP WITH MANUFACTURER'S INSTALLATION DRAWINGS PLAN VIEW CONNECT VERTICAL RESTEEL IN FOOTING TO HORIZONTAL RESTEEL IN SLAB (TYP.) No. 2 BAR No. 2 BAR 12' O.C. A u 42" "*�12' DIAMETER d1k42" SUPPORT FOOTING (TYPICAL) V 12" (TYP) SECTION A E-10 A 3 POLE TRANSFER SWITCH 3 POLE SOLID NEUTRAL SOLID NEUTRAL BAR AUTOMATIC TRANSFER SWITCH ATS-SB SERVING (3) PHASE CONDUCTORS STAND-BY LOADS (3) PHASE 000� CONDUCTORS —O 0— NEUTRAL CONDUCTOR NEUTRAL —�N , N I �N 120/208V-30-4W+GRD.< GROUND NORMAL POWER CONDUCTOR-\ INPUT GROUND CONDUCTOR— G II x �G RACEWAY GROUND GROUND CONDUCTOR 120/208V-30-4W+GRD. TO STAND-BY (3) PHASE DISTRIBUTION CONDUCTORS NEUTRAL CONDUCTOR 3 POLE SOLID NEUTRAL 3 POLE TRANSFER SWITCH AUTOMATIC TRANSFER SOLID NEUTRAL BAR SWITCH ATS-LS SERVING LIFE SAFETY (3) PHASE CONDUCTORS LOADS (3) PHASE �1 CONDUCTORS ---0 0- 120/208V-30-4W + GRD. NORMAL NEUTRAL �N POWER INPUT —< GROUND CONDUCTOR — RACEWAY GROUND 120/208V-30-4W + GRD. TO LIFE SAFETY DISTRIBUTION GROUND CONDUCTOR (3) PHASE CONDUCTORS NEUTRAL CONDUCTOR RACEWAY GROUND F NEUTRAL CONDUCTOR ❑N GROUND CONDUCTOR GENERATOR / ATS CONNECTION SCHEMATIC DIAGRAM NO SCALE NOTES- 1. VERIFY ALL WIRING WITH GENERATOR SHOP DRAWINGS AND WIRING DIAGRAMS. CONNECT VERTICAL RESTEEL IN FOOTING CONCRETE SLAB /-TO HORIZONTAL No. 2 BAR RESTEEL IN SLAB (TYP.) 4„ 9„ No. 2 BAR 12' O.C. 2„ Q" W I • • • • • • • • •/ • • lie • 4„ - - - g 1„ (TYP) - - 2„ T 2 No. 2 REINFORCING STEEL, 4 42" VERT CALPER (TYPICA). 42„ DIAMETER SUPPORT No. 2 HORIZONTAL FOOTING (TYPICAL) REINFORCING STEEL HOOP 18' VERTICALLY • O.C. (TYPICAL) - 12,/ � (TYP) SECTION B T O PENTAHEAD BOLT GENERATOR CONCRETE PAD DETAIL W/WASHER (TYPICAL) NO SCALE QUAZITE HANDHOLER NOTES- 1. PAD DIMENSIONS SHALL BE COORDINATED WITH EQUIPMENT MANUFACTURER'S DIMENSIONS. VERIFY ALL DIMENSIONS WITH THE SELECTED EQUIPMENT MANUFACTURER PRIOR TO ANY INSTALLATION. 2. PROVIDE ANCHOR BOLTS AS COORDINATED WITH EQUIPMENT MANUFACTURER. 3. LOCATE CONDUIT STUB UPS THRU PAD AS COORDINATED WITH DISTRIBUTION EQUIPMENT MANUFACTURER. 4. PROVIDE GENERATOR SOUND LEVEL ONE ENCLOSURE FOR ALTERNATE E1. SEE ALTERNATE SCHEDULE SHEET E-0. NOTE GENERATOR FOOT PRINT CHANGES FOR SOUND LEVEL ONE ENCLOSURE. GRADE BOX CONDUIT, SEE SITE PLAN (TYP.) PLAN VIEW 24' LOGO TO ��- READ 'POWER' POWER I co C0 z 1 PULL C0 SLOT O i COVER PLATE 600A-3P. STAND-BY MAIN CIRCUIT BREAKER 200 KW —0 0 GENERATOR .00\ O O O� �N I G 200A-3P, FIRE PUMP MAIN CIRCUIT BREAKER NEW 200A-3PR DISC. SWITCH FIRE PUMP SERVICE #3/0 AWG MINIMUM BARE STRANDED COPPER NEW UL LISTED GROUND CONDUCTOR EXOTHERMIC 'T' SPLICE GROUND CONNECTION IN ELECTRICAL SHED EXOTHERMIC CONNECTION EXISTING GROUND MAT AT EXISTING DTE TRANSFORMER PAD ELECTRIC SERVICE GROUNDING DETAIL NEW 800A-3P DISC. SWITCH CONFERENCE CENTER SERVICE NO SCALE C _ NOTE - CONFERENCE CENTER IS SERVED FROM A WATER WELL WITH PLASTIC PIPE. 18'W x 241. GRADE BOX GRADE BOX COVER SEE DETAIL THIS SHEET GRADE IIIII IIII- II I� -' FLARED WALL SECTION GRADE BOX DETAIL NO SCALE GRADE BOX- HUBBELL CDR POLYMER CONCRETE GRADE BOX 18'W x 241 x 30' DEEP OPEN BOTTOM, FLARED WALL, TIER 22 ALL GREEN COLOR. d = 12' OF CRUSHED STONE UNDER GRADE BOX CONDUIT ENTRY INTO GRADE BOX 6' OF CRUSHED STONE T z 2 #14 GENERATOR 200A ATS GENERATOR START CONTACTS w E START WIRING FIRE PUMP TO CLOSE ON LOSS OF ATS a UTILITY INPUT POWER T O LLI Q > c� II �T i p�Q 2 #14 CONTROL WIRING 06 Yco _wQ=•c UJU (nn e CONTACTS TO OPEN WHEN • Q , z - - - - / - - - - FIRE PUMP CONTROLLER e r STARTING FIRE PUMP z_ >Q O / '� Q > LL N I CD o H cc) I— GENERATOR w In BOX FIRE PUMP 00 ao CONTROLLER I' U N CONTACTS TO OPEN Q �- WHEN FIRE PUMP U- ATS LOOSES UTI,ITY �e ATS TRANSFER INHIBIT WIRING. POWER CONFERENCE CENTER TRANSFER SWITCH s SHALL NOT BE ABLE TO TRANSFER TO 2 #14 GENERATOR GENERATOR POWER WHEN FIRE PUMP IS START WIRING RUNNING AND FIRE PUMP ATS HAS LOST UTILITY INPUT POWER. PROVIDE AUXILIARY >~T RELAY FOR INHIBIT SIGNAL IF REQUIRED 600A ATS GENERATOR START CONTACTS TO CLOSE CONFERENCE ON LOSS OF ATS UTILITY INPUT POWER CENTER '� O CONFERENCE CENTER ATS TRANSFER INHIBIT CONTROL DIAGRAM NO SCALE SEQUENCE OF OPERATION IF FIRE PUMP IS RUNNING, CONFERENCE CENTER ATS IS NOT ALLOWED TO TRANSFER. MAIN - 100A MAIN BREAKER CIR. BKR NO. 1 30 EXISTING LOWER LEVEL SHED PANEL 3 2 5 15 EXISTING LOAD 7 20 EXISTING LOAD 9 20 EXISTING LOAD 11 20 EXISTING LOAD 13 20 NEW GEN. BATTERY CHARGER 15 20 SPARE 17 20 SPARE 19 20 SPARE 21 20 SPARE NEW SHED PANEL RP-SH VOLTAGE- 120/208V, 3PH, 4W MTG. - SURFACE LOCATION - ELECTRICAL SHED LTG REC. MISC. CIR. BKR VA VA VA NO. 2 20 EXISTING LOAD 360 1500 4 20 EXISTING LOAD 300 6 20 EXISTING LOAD 500 8 20 EXISTING LOAD 500 10 20 EXISTING LOAD 500 12 20 NEW GENERATOR BLOCK HEATER 1000 14 2 16 20 SPARE 18 20 SPARE 20 SPACE ONLY 22 SPACE ONLY 10,000 AIC MINIMUM LTG REC MISC. VA VA VA 500 500 500 500 500 2500 U w O 0Y IL Q W a�W M O 00 v O L � Mu Z Ow C, J M o� w� y 2 o o 00 Lu Wo O a W O v0 23 SPACE ONLY 24 SPACE ONLY COLUMN TOTALS 0 360 4300 0 0 5000 TOTAL LIGHTING 0.0 KVA TOTAL RECEPTACLES 0.4 KVA TOTAL MISCELLANEOUS 9.3 KVA TOTAL CONNECTED 9.7 KVA TOTAL DEMAND 9.7 KVA 26.8 AMP NOTE - UTILIZE SHED PANEL TO RE -SERVE LOADS SERVED FROM 30A DEMOLISHED UNDER SHED PANEL. y CONTROL PANEL BATTERY CHARGER iu INCLUDE CONTROL INCLUDE BATTERY J PANEL HEATER HEATER f NEW 200 KW �._. �,�._._._._. ._._._._. • . ...... •, 120/208V-30-4W GENERATOR O 600A-3P OUTPUT--,, o- •� i iu CIRCUIT BREAKER • r 1 II II II ENGINE BLOCK HEATER, SIZE TO START GENERATOR IN TEMPERATURES DOWN TO 200A-3P OUTPUT I CIRCUIT BREAKER �� 10° BELOW ZERO - 208V-10, VERIFY EXACT y �; i SIZE AND WIRING REQUIREMENTS WITH •� i MANUFACTURER SELECTED w TO ATS, 16 *14 - 1.25'C TO REMOTE ANNUNCIATOR PANEL SEE ONE -LINE DIAGRAM SHEET E-8 i 6 #14 - 3/4'C CONTROL WIRING TO ATS Q I I I I z Lu TO NEW GEN-DP, SEE ONE -LINE 2 #10 & 1 #10(G) - 3/4'C TO 20A-2P CIRCUIT BREAKER. w w O DIAGRAM SHEET E-8 I I I CIRCUITS SH-12,14. U) I 2 *12 & 1 #12(G) - 3/4'C TO 20A-1P CIRCUIT BREAKER. N N CIRCUIT SH-13. M O N N 0 0 co GENERATOR WIRING CONNECTION DETAIL a N NO SCALE z O aw v� � W W NOTES: w J IL co aO � m DESIGNED: MYV 1. VERIFY ALL WIRING WITH GENERATOR SHOP DRAWINGS AND WIRING 7 BERBIGLIA ASSOCIATES INC. DRAWN: MYV DIAGRAMS. APPROVED: JLB CONSULTING ENGINEERS PROJECT NO.: 2. VERIFY HEATER CIRCUITS WITH GENERATOR SHOP DRAWING AND 6ij 36400 West 12 Mile Road 19-3104 PROVIDE BRANCH CIRCUITS AS REQUIRED. Farmington Hills, Michigan 48331 (248) 489-3100• FAX (248) 489-3161 SHEET NO.:E 1O BAI # 19-3104 214 FRANK REWOLD AND SON INC. IfOA K LA N L) r -Ir COUNTY M ICHIGAN March 191h, 2020 Mr. Michael Donnellon, JR. LLA, ASLA Chief of Park Facilities Maintenance & Development Oakland County Parks and Recreation 2800 Watkins Lake Rd. Building #97W Waterford Twp., MI 48328 303 E. Third St., Suite 300 Rochester, MI 48307 (248)651-7242 www.frankrewold.com RE: Award Recommendation for Oakland County Parks and Recreation — Addison Oaks Power Upgrades Dear Mr. Donnellon: Frank Rewold and Son Inc. accepted bids through Oakland County Purchasing for the Oakland County Parks and Recreation — Addison Oaks Power Upgrades Project on March 5th, 2020 at 2:00 p.m. This project was publically advertised as required. A prebid meeting was held February 24th, 2020 at 2:30pm. A public bid opening was held March 5th, 2020 at 2:00 p.m., and all bids were sealed upon delivery, publically opened, and read aloud. All bids were recorded on the attached Bid Opening Summary. A total of 17 bids were received for this project. Frank Rewold and Son Inc. interviewed the lowest qualified bidders and based on the interviews, recommend the attached contract awards. Please contact me at (248) 601-1219 if you have any questions about the bid process or this recommendation. Sincerely, FRANK REWOLD AND SON INC. Matthew DeSchutter Attachments: 2 F:\DATABASE\JOBS\11051\Bids\Awarding\Project Bid Form.docx 215 FRANK REWOLD Oakland County Parks and Recreation 3/17/2020 'N°SMM Addison Oaks Power Upgrades Contract Recommendations Bid Cateaory A - General Trades (Wally Kosorski & Co. I33500 Kelly Rd (Clinton Twp. MI 48035 I I (Bid Cateaory B - Landscaoina IKLM Landscape I70570 Powell (Armada, MI 48005 I I (Bid Cateaory C - Electrical IRH Electrical I1397 Piedmont Ave; Suite 300 (Troy, MI 48083 I I Bid Cateaory D - Concrete IRH Electrical (Bid Cateaory E - Paintina. (Bella Paint and Design I4905 Carrington Dr (Rochester MI 48306 Subtotals Totals Base Bid $ 13,980 Performance and Labor Bond Contract Recommendation Base Bid $ 4,289 $ 13,980 Performance and Labor Bond - Contract Recommendation $ 4,289 Base Bid $ 249,500 Alternate #1 625 Alternate #2 $ 19,255 Performance and Labor Bond Contract Recommendation $ 269,380 Alternate Provided (Not Bid as Category) $ 7,650 Performance and Labor Bond Contract Recommendation Base Bid Performance and Labor Bond Contract Recommendation Total Contract Recommendations $ 1,500 $ 7,650 $ 1,500 $ 296,799 F:\DATABASE\JOBS\11051\Bids\Awarding\11051 Addison Oaks Contract Recommendations.xlsxl Of 2 216 FRANK REWOLD Oakland County Parks and Recreation 3/17/2020 'N°SMM Addison Oaks Power Upgrades Other Project Costs Subtotals Totals Allowances DTE Utility Fees $ 3,000 Apshalt Patching $ 3,500 General Contingency - 7% $ 20,776 Permits and Fees $ 5,000 Allowance Subtotal $ 25,776 CM General Conditions and Staff 10,081 CM Bond (All Bid Cat. Less C) 633 General Liability Insurance 900 CM Fee (3.2%) 10,694 Total Other Construction Costs $ 48,084 Total Construction Costs $ 344,883 Owner Items Berbiglia - Design Fees 26,900 *All Contingency under Contractor Owner Contingency - Rewold Pre Construction Fee $ 4,000 Total Owner Items $ 30,900 Total Included Project Costs $ 375,783 F:\DATABASE\JOBS\11051\Bids\Awarding\11051 Addison Oaks Contract Recommendations.xlsx2 Of 2 217 FRANK REWOLD AND SON INC. Category No.: A Project Title Addison Oaks Power Upgrades Bid Category/Description: General Trades Company Base Bid CL�, c � a° 0C) 1 Apparent Low Bidder: $ Company Name: Bids Recorded By: Bids Witnessed By: Bids Due: 5-Mar Bids Opened: 5-Mar Alt 1 Alt 2 Alt 10 iran Economic Familial Bid Bond Comments Sanction Disclosure 218 FRANK REWOLD AND SON INC. Category No.: B Project Title Addison Oaks Power Upgrades Bid Category/Description: Landscaping f I Company Base Bid )< - W -7 Apparent Low Bidder: $ Company Name: Bids Recorded By: Bids Witnessed By: Bids Due: 5-Mar Bids Opened: 5-Mar Alt 1 Alt 2 Alt 10 Iran Economic Familial Bid Bond Comments Sanction Disclosure r I 219 FRANK REWOLD AND SON INC. Category No.: C Project Title Addison Oaks Power Upgrades Bid Category/Description: Electrical Company Base Bid ��G 100 (4?, C4 6- N (46 Apparent Low Bidder: $ - Company Name: Bids Recorded By: Bids Witnessed By: Bids Due: 5-Mar Bids Opened:' 5-Mar Alt 1 Alt 2 Alt 10 Iran Economic Familial Bid Bond Comments Sanction Disclosure I 220 FRANK REWOLD AND SON INC. Category No.: D Bids Due: 5-Mar Project Title Addison Oaks Power Upgrades Bids Opened: 5-Mar Bid Category/Description: Concrete Company Base Bid Alt 1 Alt Z Alt 10 Iran Economic Familial Bid Bond sanction Disclosure - - Apparent Low Bidder: $ - Company Name: Bids Recorded By: Bids Witnessed By: Comments 221 FRANK REWOLD AND SON INC. Category No. : Project Title Bid Category/Description: Company PJ �0 1 V`Jq-f-�a�s > 'd. 400,00 I 1 Apparent Low Bidder: $ Company Name: — Bids Recorded By: Bids Witnessed By: E Addison Oaks Power Upgrades Painting Base Bid Alt 1 Bids Due: 5-Mar Bids Opened: 5-Mar I] Alt 2 Alt 10 Iran Economic Familial Bid Bond Sanction Disclosure Comments 222 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 10 C-4 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Dunnellon, Jr, Chief of Park Facilities Maintenance & Development Submitted: March 31, 2020 Subject: (Approval) Springfield Oaks Ellis Barn — Exterior Painting PROJECT CATEGORIES Agenda Type: Approval Type: Project Type: EXECUTIVE SUMMARY ✓ Consent Agenda Conceptual Approval Capital Improvement Regular Agenda ✓ Construction Approval ✓ Maintenance General Approval Enhancement 1. Scope a. Miscellaneous carpentry repair and exterior painting of the historic Ellis Barn located at Springfield Oaks Activity Center and Fairgrounds. i. Base Bid #1 — Exterior Painting (Lump Sum), including coordination with operational schedule, surface preparation following EPA Lead Base Paint preparation guidelines, exterior white latex painting, intumescent white paint as required by fire code near the intersection of the Stallion Barn and the main structure and all site clean-up and material disposal. ii. Carpentry Allowance $10,000 — Based on identified unit costs for the replacement of field identified decayed wood siding, trim and exterior building components. 2. Need a. The Ellis Barn was originally repainted in 2006 as part of the overall barn relocation project and was professionally repainted again in 2014. Since then, the barn was last touched up and painted approximately 2 years ago by staff as part of regular painting maintenance. Currently the paint is peeling in many locations, exposing the untreated wood members below the paint surface. With the proper surface preparation and as part of regular maintenance, staff anticipate another 6 to 8 years before we would require exterior painting of the barn. 3. Review and approval history Date Description Sept 2019 Initial CIP Project Budget 4. Funds requested a. Current FY2020 budgeted amount: i. Maintenance Management Plan (Operational Expense) - $75,000 b. Through Oakland County Purchasing, staff received (7) bids on March 26, 2020 @ 2:00pm i. Refer to Attachments B, C & D. 223 Page 2 c. Bid Evaluation Requirements i. As part of the procurement process, vendors were notified of the evaluation criteria as outlined in Attachment B, which was emphasized during an on -site non -mandatory Pre -bid Meeting, including the requirement for the vendors to submit a detailed work plan to accommodate for: (1) "The Ellis Barn interior, exterior and surrounding work area must be photographically ready and clean for weekend events". ii. The evaluation committee included: (1) Andy Krumwiede, Buyer, OC Purchasing (2) Jim Dunleavy, Chief of Park Operations — North District (3) Mike Donnellon, Chief of Park Facilities Maintenance & Development (4) Laurie Cooper, Springfield Oaks Park Supervisor (5) Jon Noyes, Principal Planner d. Recommended total amount: i. JFR Architects, Inc. Sterling Heights, MI (Annual Contract) $ 5,000.00 ii. Eason Painting, Inc, Clinton Twp., MI (Attachment D): $ 94,255.88 iii. 10% Contingency $ 8,500.00 (1) Total Project $107,755.88 e. The additional $32,755.88 required to complete this project is available in the FY2020 Maintenance Management Plan Budget. f. The three apparent lowest vendor bids did not submit the required information for the proper evaluation, including a valid work plan as required. ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Bid Form 3. Attachment C — Construction Drawings 4. Attachment D — Bid Tabulation (Summary) 5. Attachment E — Current Condition Photos STAFF RECOMMENDATION Staff recommends the Commission approve awarding a contract to Eason Painting, Inc, Clinton Twp., Michigan for the exterior painting of the Springfield Oaks Ellis Barn in the amount of $94,255.88, with a 10% continency amount of $8,500; total project amount as follows: Item JFR Architects, Inc., Sterling Heights, MI Eason Painting, Inc, Clinton Twp., MI 10% Contingency Total MOTION Amount Notes $5,000 Annual contract $94,255.88 Annual contract $8,500.00 $107,755.88 Move to award a contract to Eason Painting, Inc. of Clinton Twp., Michigan for the exterior painting of the Springfield Oaks Ellis Barn in the amount of $94,255.88, with a 10% continency amount of $8,500; total project amount as follows: Item Amount Notes FR Architects, Inc., Sterling Heights, MI $5,000 Annual contract Eason Painting, Inc, Clinton Twp., MI $94,255.88 Annual contract 10% Contingency $8,500.00 Total $107,755.88 224 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 2 ❑X Project Location Image...............................................................................................................................................3 ❑X Proposed Schedule.....................................................................................................................................................3 ❑X Proposed Project Funding..........................................................................................................................................3 ❑X Alternatives................................................................................................................................................................4 ProjectImplementation Plans.................................................................................................................................................4 ❑X Park Operations and Facilities Maintenance.............................................................................................................4 ❑X Natural Resources Management — NA.......................................................................................................................4 ❑X Access and Inclusion — NA..........................................................................................................................................4 ❑X Public Engagement — NA............................................................................................................................................4 X❑ Communications and Marketing — NA.......................................................................................................................4 X❑ Recreation Programming — NA...................................................................................................................................4 Compliance and Permitting Reviews......................................................................................................................................4 X❑ Environmental Regulations — NA...............................................................................................................................4 ❑X Building Regulations...................................................................................................................................................5 ❑X Grant Compliance......................................................................................................................................................5 ❑X Other Property Restrictions....................................................................................................................................... 5 ❑X Standards and Practices.............................................................................................................................................5 PlanningBackground..............................................................................................................................................................6 ❑X 5-Year Park Statistics..................................................................................................................................................6 ❑X Planning History.........................................................................................................................................................7 ❑X Historical Significance................................................................................................................................................7 ❑X Public Engagement History........................................................................................................................................8 ❑X Other Service Providers — NA..................................................................................................................................... 8 References..............................................................................................................................................................................8 Update: April 2, 2020 225 Project Identification Park: Springfield Oaks Budget center: SAC Asset name: Ellis Barn OCPR Asset ID: 83 Project Name: Painting Project ID: 226 Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Mike Donnellon, Chief of Parks Facilities Date Created:3/13/2020 Date of Last Update: 4/2/2020 Staff Recommendation 12451 An der sonviIle Rand Da%dsburg, MI43350 Staff recommends maintenance of the Ellis Barn to comply with the following Strategic Goals that were approved by the Oakland County Parks and Recreation Commission and the Oakland County Board of Commissioners as part of the Oakland County Parks and Recreation Master Plan 2018-2022 (OCPRC, 2/1/2018): ■ BE FISCALLY SUSTAINABLE Operate in a manner that ensures our long-term ability to provide high -quality parks, recreation facilities and programs to the residents of Oakland County ■ IMPROVE ACCESS Increase land dedicated to recreation, provide park and recreation services based on needs and trends, and provide parks, recreation facilities and programs in Oakland County that are usable by persons of all abilities ■ MANAGE ASSETS AND INFRASTRUCTURE Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data Project Description ❑X Current Conditions and Project Need By conducting routine maintenance on the Ellis Barn, OCPR provides a facility for private and public functions and preserves a historic agricultural building for Oakland County and the State of Michigan. ■ Ellis Barn Painting: The Ellis Barn was originally repainted in 2006 as part of the overall barn relocation project and was professionally repainted again in 2014. Since then, the barn was last touched up and painted approximately 2 years ago by staff as part of regular painting maintenance. Currently the paint is peeling in many locations, exposing the untreated wood members below the paint surface. With the proper surface preparation and as part of regular maintenance, staff anticipate another 6 to 8 years before we would require exterior painting of the barn (OCPR/PM, 4/22/2020). ❑X Proposed Project Scope The purpose of the Planning Review is to provide support for the continued maintenance of the Ellis Barn and to avoid deferred maintenance. The following project is identified: Update: April 2, 2020 226 ■ Ellis Barn Painting (OCPR/PM, 4/22/2020): ■ Base Bid #1— Exterior Painting (Lump Sum), including coordination with operational schedule, surface preparation following EPA Lead Base Paint preparation guidelines, exterior white latex painting, intumescent white paint as required by fire code near the intersection of the Stallion Barn and the main structure and all site clean-up and material disposal. ■ Carpentry Allowance $10,000 — Based on identified unit costs for the replacement of field identified decayed wood siding, trim and exterior building components. ® Project Location Image ".47T, I Figure A: Ellis Barn (20171magery) ❑X Proposed Schedule The barn will be painted during the 2020 operational season. Because the barn is rented with private events every weekend, the painting will need to be accomplished on a tight schedule with contractor workdays scheduled between Monday morning and Friday noon. ❑X Proposed Project Funding $75,000 is identified in the FY2020 Maintenance Management Plan. (OCPR, 9/4/2019) Update: April 2, 2020 227 ❑X Alternatives X❑ No alternatives were considered ❑ The following alternatives were considered: NA ❑ Alternatives Study is attached Project Implementation Plans ❑X Park Operations and Facilities Maintenance Summary: The barn is consistently in use and rented from May to September. Maintenance of the barn will help maintain this level of usage. Details: X❑ Attendance or facility usage: The barn is generally rented for private events every weekend in season. This includes weddings, antique shows, and expositions. It is a feature of the annual Oakland County Fair. OCPR regularly hosts evening tours and tea parties as an invitation for the public to enjoy this historic structure and learn the history of it. Conducting regularly scheduled maintenance of the barn is needed to maintain this usage level. X❑ Revenue and Cost Recovery: Maintenance of the Ellis Barn and its appearance is important to its attractiveness as a rental for weddings, private events and OCPR events. Revenue and cost recovery have increased over the past three years with increased promotion of the barn as a wedding venue. ❑ Staffing needs: NA ❑ Annual maintenance budget: NA ❑ Annual operations budget —other line items: NA ❑X Long-term maintenance costs: Regularly scheduled maintenance, such as painting the structure every 3 years, will help maintain the integrity of the structure and help prevent long-term maintenance costs. ❑ Other: NA ❑X Natural Resources Management — NA ❑X Access and Inclusion — NA ❑X Public Engagement — NA ❑X Communications and Marketing — NA ❑X Recreation Programming — NA Compliance and Permitting Reviews ❑X Environmental Regulations — NA Summary: Maintenance of the Ellis Barn will comply with all relevant environmental regulations, including the EPA's Lead Renovation, Repair and Painting Rules (EPA, 2008-2016). Since the barn predates 1978, the contractor is to assume Update: April 2, 2020 228 the structure has lead -based paint and to follow all recommended best practices and precautions for surface preparation. See Standards and Practices section for more detail and references. ❑X Building Regulations Summary: Maintenance of the Ellis Barn will comply with all relevant building codes and regulations. ❑X Grant Compliance X❑ There are no grant agreements related to this asset ❑ Proposed project complies with grant agreements. NA ❑ Further review with granting agencies is required. NA ❑X Other Property Restrictions ❑ There are no known property restrictions or encumbrances related to this asset X❑ Proposed project complies with documented property restrictions or encumbrances. Project shall comply with the 38-year historic preservation easement, recorded May 11, 2017, between Oakland County and the Michigan State Housing Development Authority. The easement provides guidance regarding the maintenance and preservation of the Ellis Barn (Oakland County, 5/11/2017): "5. Grantorshall maintain and preserve the Property in accordance with the recommended approaches in the U.S. Secretary of the Interior's Standards for the Treatment of Historic Properties, 36 CFR 67-68, in order to preserve the distinctive materials, features and spaces, provided that, Granter, in its sole discretion, shall be able to prioritize projects associated with the maintenance and preservations obligations contained herein. Grantor's prioritization may take into account any reasonable factors, in Grantor's discretion, including the timing, importance, and cost of a project, the impact a project might have on other programs of Granter, or the length of a project. Granter acknowledges that no visual or structural alterations affecting the historic integrity of the Property will be made to the Property without prior written permission from Grantee, its successors or assigns. Notwithstanding any other provision of this Easement, given that this Easement is for historic preservation, Grantor's affirmative obligation to maintain and preserve the Property does not include rebuilding or reconstructing the Property if it is damaged beyond reasonable repair (in Grantor's opinion) or if the Property is destroyed." ❑ Communication with easement holder or other entity is required. NA ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): X❑ National standards (CAPRA): 7.5.2 Preventative Maintenance Plan There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑X National Park Service: The Secretary of the Interior's Standards for the Treatment of Historic Properties are common sense historic preservation principles in non -technical language. They promote historic preservation best practices that will help to protect our nation's irreplaceable cultural resources. (NPS, 2019) NPS Preservation Brief #37 — Appropriate Methods for Reducing Lead -Point Hazards in Historic Housing (Park & Hicks, 2006) provides guidance for preserving historic paint finishes while mitigating health hazards. Update: April 2, 2020 229 X❑ U.S. Environmental Protection Agency: EPA rules for Lead Renovation, Repair and Painting Rules (EPA, 2008- 2016) will guide contractor preparation of painting surface that is assumed to contain lead. 0 Michigan Historic Preservation Network: MHPN provides a guide to manage lead paint in historic buildings (MHPN, n.d.). 0 Oakland County Health Division: Oakland County Health Division's Lead -Safe Practices Toolkit (Oakland County Health Divsion, n.d.) provides standards for keeping the public safe when working with lead -based paint. Planning Background ❑X 5-Year Park Statistics Table 1: Park Statistics FY2014-FY2018 Park and Category of Service CR Tier Budget Center Service Target FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Park Visits Total estimated visits 205,300 286,956 266,774 267,860 271,546 County fair 110,000 120,000 99,575 100,781 102,167 Michigan Antiques Festival 75,000 150,000 150,000 150,000 150,000 Facility rentals 20,300 16,956 17,199 17,079 19,379 Cost Recovery Open park use 5% 0% 0% 0% Community -wide events 75% 12% 15% 18% Cell tower 150% 639% 644% 667% Campground rentals 150% 100% 47% 63% OCPR facility rentals 150% 32% 42% 60% Revenue TOTAL 117,798.30 193,036.64 147,612.93 179,729.55 233,139.07 Antennae Site Management 30,388.74 31,300.40 32,239.41 33,206.59 34,202.79 Commission Contracts - - - 23,676.33 27,128.08 Fees Camping 1,515.00 3,880.00 10,108.00 4,800.00 6,450.00 Reimbursed Contracts 20,104.56 21,381.24 22,659.52 28,222.88 24,353.82 Rental Facilities 59,890.00 132,125.00 34,082.00 52,491.04 130,555.00 Temporary Licenses 2,400.00 3,600.00 32,400.00 34,250.00 - Contributions 3,500.00 - 15,763.89 2,571.15 10,449.38 Other revenue - 750.00 360.11 511.56 - Expense TOTAL 420,146.85 626,418.37 461,853.96 511,705.71 529,956.59 Salaries 71, 646.30 111, 507.67 100, 556.11 131,410.55 127, 631.41 Fringe 18,503.77 32,457.18 29,014.33 46,162.92 35,249.01 Building Maintenance 37,533.87 74,758.91 34,325.17 34,711.87 30,157.73 Grounds Maintenance 56,014.42 129,722.76 24,943.54 25,439.08 42,098.28 Total Depreciation 119,974.62 162,229.07 168,617.92 168,943.78 170,016.18 Other expense 116,473.87 115,742.78 104,396.89 105,037.51 124,803.98 Other FM Allocation 75,954.87 218,390.70 95,462.45 69,510.77 36,679.13 Capital Improvement Projects PKIMP: Event Campground Phase 2 PKIMP: Bleacher Replacement 558,352.18 PBLDG: Ellis Barn Improvements 38,232.53 PBLDG: Rental House Furnace 8,352.30 PBLDG: Davis House Roofing 13,305.90 PKIMP: Water Tower Well Replacement 12,573.34 PKIMP: Fair Paving Improvements 28,549.00 ANNUAL TOTALS 558,352.18 46,584.83 13,305.90 12,573.34 28,549.00 5-YEAR TOTAL 659,365.25 Update: April 2, 2020 230 ❑X Planning History The Springfield Oaks Park Plan was received and filed by the Parks Commission in August 2017 (OCPR/PRD, 7/10/2017). The Park Vision and Facility Concepts in the park plan were incorporated into the 5-Year Parks and Recreation Master Plan that was approved by the Parks Commission on January 10, 2018 and by the Oakland County Board of Commissioners on February 1, 2018 (OCPRC, 2/1/2018). Both documents are available at OaklandCountvParks.com/planning. © Park Vision/Rec Plan: (OCPR, 2/1/2018) ■ The natural features and rural atmosphere of Springfield Oaks are maintained and enhanced and are an integral part of the Springfield Oaks experience ■ The Activity Center, Fairgrounds and Ellis Barn are well-known destinations for a wide variety of public and private events ■ Accessibility is enhanced throughout the park and the park is well-known for barrier -free experiences and facilities ■ Facility improvements and improvements to business and operating practices increase customer satisfaction of existing visitor populations; draw new target populations to the park; and create new programmatic and revenue -generation opportunities X❑ Park Concepts/Rec Plan: (OCPR, 2/1/2018) ■ CULTURAL AND HISTORIC RESOURCES: Park has built assets that are more than 50 years old (Ellis Barn, Davis House, Davisburg Dam); See Chapter 12, Objective 6 — Cultural and Historic Resources for planning regarding managing these assets ■ FAIRS AND EXHIBITIONS: Phased removal and replacement of existing wood siding on the four barns with wood siding; evaluate condition of gutters; explore solutions for surfaces of main arena that would expand use of arena; install vertical lift in Ellis Barn to make second floor accessible; evaluate need for electrical improvements to Ellis Barn and implement as indicated; Ellis Barn due for painting in 2019 ® Historical Significance ❑ The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached 0 The asset is considered historically significant and evaluation has resulted in the following recommendations: The Ellis Barn is recognized as a historically significant structure and is protected by a historic preservation easement. Changes to the structure must comply with The Secretary of the Interior's Standards for the Treatment of Historic Properties. See htti)s://www.nr)s.gov/ti)s/standards.htm. The Ellis Barn represents a significant period of Michigan's agricultural and transportation history and provides unique educational opportunities. Constructed in 1884, the barn features a true gambrel roof. It was originally located on Dixie Highway in Springfield Township and was part of the 78-acre Ingomar Stock Farm owned by Norman J. Ellis. The farm was recognized by the Michigan Historical Commission as a Michigan Centennial Farm. This designation is given when land has been in the same family for 100 years or more. The barn was also named Barn of the Year in 2003 by the Michigan Barn Preservation Network. The 14,000-square-foot barn includes an Update: April 2, 2020 231 indoor riding arena, 11 box stalls, tack rooms, an office, horse exercise room, mechanical exercise ring and a cavernous second floor for hay and straw. The farm was purchased in 2001 and the new owners donated The Ellis Barn was donated to the Oakland County Parks and Recreation Commission along with a cash donation to assist with barn relocation and rehabilitation. The barn was re -located as a joint Oakland County Parks/Road Commission of Oakland County project. A $600,000 Transportation Enhancement Grant through the Michigan Department of Transportation funded work with a barnwright from Indiana to inventory, dismantle and reconstruct the barn - board by board - from its birthplace to Springfield Oaks County Park.' ® Public Engagement History X❑ 2017 Oakland County Needs Assessment Survey: (ETC, September 2017) The 2017 Oakland County Community Needs Assessment Survey identified the Priority Investment Rating (PIR) for facility types within the park system. The PIR calculation integrates the importance rating and the unmet needs rating — i.e. which items are important to Oakland County residents, but their needs are not being met. The High Priority Areas have a PIR of 100 or more indicating that there is a relatively high level of unmet need and residents generally think it is important to fund improvements in these areas. The Medium Priority Areas have a PIR between 50 and 100 and indicate medium to high level of unmet need or a significant number of residents think it is important to fund improvements. Low Priority Areas with a PIR less than 50 indicate there is a relatively low level of unmet need and residents do not think it is important to fund improvements. Improvements may be warranted if the needs of very specialized populations are being targeted (ETC, 2017, p. 20) Survey Item Facilities and programs that households have a need for Art/antique/craft shows Banquet facilities Priority Investment Rating High: >100 Med: 50-99 Low: 0-49 85 51 ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers — NA References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. 1 See httos://www.oakgov.com/parks/oarksandtraiIs/Springfield-Oaks/Pages/Ellis-Barn.asox for more details on the history of the Ellis Barn Update: April 2, 2020 232 EPA. (2008-2016). Lead Renovation, Repair and Painting Rules. Washington DC: United States Environmental Protection Agency. Retrieved from https://www.epa.gov/lead/lead-renovation-repair-and-painting-program-rules ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. MHPN. (n.d.). Lead Resources Guide for Owners of Older and Historic Buildings. Lansing MI: Michigan Historic Preservation Network. Retrieved from https://www.mhpn.org/wp-content/uploads/2012/12/MHPN= —Lead—Resource—Guide—FINAL.pdf NPS. (2019). The Secretary of the Interior's Standards for the Treatment of Historic Properties. Washington DC: National Park Service, U.S. Department of the Interior. Retrieved from https://www.nps.gov/tps/standards.htm Oakland County. (5/11/2017). Historic Preservation Easement. Pontiac MI: Oakland County Register of Deeds LIBER 50656 PAGE 787. Oakland County Health Divsion. (n.d.). Oakland County Lead Prevention Partnership Lead -Safe Practices Toolkit. Pontiac MI: Oakland County Health Division . OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (9/4/2019). Approved FY2020 Capital Improvement Program and Maintenance Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. OCPR/PM. (4/22/2020). Commission Agenda Memo: (Approval) Springfield Oaks Ellis Barn — Exterior Painting. Waterford MI: Oakland County Parks and Recreation/Project Management. Park, S. C., & Hicks, D. C. (2006). 37 Preservation Briefs: Appropriate Methods for Reducing Lead -Paint Hazards in Historic Housing. Washington DC: National Park Service, U.S. Department of the Interior. Retrieved from https://www.nps.gov/tps/how-to-preserve/preservedocs/preservation-briefs/37Preserve-Brief-LeadPaint.pdf Update: April 2, 2020 233 QAKLAND COUNTY PARKS Gim-e-parks for Great-pw#e Memorandum To: Andy Krumweide From: Michael J. Donnellon, Jr. Date: April 2, 2020 Re: Springfield Oaks — Ellis Barn Painting The undersigned, having examined the site and its location as it affects the cost of the work, and the contract documents, including the specifications, and addenda (if any) as prepared by the architect, hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, machinery, appurtenances, equipment and services to complete the following base bids and alternates items: • BASE BID #1 — Exterior Painting o Description: Includes all, but not limited to materials, labor, permit, overhead and profit for the preparation, carpentry repair and painting of the exterior wood surfaces for the historic Ellis Barn. ■ Lump Sum • CARPENTRY ALLOWANCE o Description: Includes all, but not limited any additional and/or replacement siding, trim and related carpentry work as specified according to the identified unit prices ■ Lump Sum $10,000.00 • UNIT PRICES (Refer to Section 012700) o Unit Price #1 — Vertical Wood Siding Board $ • Dollars "$" Per 8'-0" lineal foot board o Unit Price #2 — Angled Base Water Course Board $ • Dollars "$" Per 8'-0" lineal foot board o Unit Price #3 — Trim Boards ■ a — Dollars "$" Per 8'-0" lineal foot 1" x 2'/2" board $ ■ b — Dollars "$" Per 8'-0" lineal foot 1" x 3 1/2" board $ ■ c — Dollars "$" Per 8'-0" lineal foot 1" x 4" board $ ■ d — Dollars "$" Per 8'-0" lineal foot 1" x 5" board $ ■ e — Dollars "$" Per 8'-0" lineal foot 1" x 7 1/2" board $ ■ f — Dollars "$" Per 8'-0" lineal foot 1" x 8" board $ • NOTE TO VENDORS o All construction projects over $50,000 require a five percent (5%) Bid Bond. 0 234 o Awarded construction projects over $50,000 require a 100 percent (100%) Performance and Materials Bond. o A NON -MANDATORY Pre -bid meeting will be scheduled for Tuesday, March 10, 2020 @ 2:OOpm, Springfield Oaks — Ellis Barn, 12451 Andersonville Road, Davisburg, Michigan, 48350. o Pre -arranged site visits should be between the hours of 8:00 a.m. and 2:00 p.m. by contacting Laurie Cooper, Park Supervisor at (248) 613-3129 or cooperl@oakgov.com o Submit a minimum of 5 vendor references of similar or like projects completed within the last 5 years, including; ■ Client Company (Commercial Projects) ■ Contact Name ■ Address ■ Phone, fax and e-mail ■ Project Information Size/Cost/Budget Percent Complete Year Completed • Project Photos o Submit the company qualifications as follows; ■ Business Name ■ Primary Contact and/or Signatory ■ Address ■ Phone, fax and e-mail ■ Business type, i.e. LLC, INC etc ■ Business License and State ■ Business Mission Statement ■ Number of years in business with present company DBA • Submit previous DBA names, if applicable ■ Submit a list of Sub-Contractors/Consultants for the project, if applicable. o Submit a proposed Work Plan, including proposed work areas/phasing, resources, staffing and equipment, based on the following; ■ Project Start May 11, 2020 ■ Project Completion June 26, 2020 ■ Attached event schedule for May — June. ■ 4-1/2 day work week (Monday — Friday) • Work site cleaned and equipment moved by 12:OOpm Friday. ■ 10 hour day (minimum) ■ The Ellis Barn interior, exterior and surrounding work area must be photographically ready and clean for weekend events. o EVALUATION OF BIDS Contractor's qualifications following criteria: • Organization • Licensing • Experience • References • Work Plan • Warranty • Fee/Pricing • Page 2 will be evaluated based on the 5% 5% 20% 15% 25% 5% 25% 235 o ADDENDUM ACKNOWLEDGEMENT ■ Addendum # Date: ■ Addendum # Date: ■ Addendum # Date: • Page 3 236 • PROJECT COMPLETION DATE (Anticipated) • JUNE 26, 2020 • NOTES TO PURCHASING o Recommended Bid Due Date: March 26, 2020 o Recommended Question Cut-off Date: March 19, 2020 o Recommended Vendors ■ Allied Construction ■ National Restoration ■ Eason Painting • Page 4 237 AREA OF WORK OAKLAND COUNTY PARKS & RECREATION COMMISSION ORTH Overall Park Site Plan G 000 SCALE: 1" = 200'-0" DEPARTMENT REPRESENTATIVE MICHEAL J. DONNELLON, JR, (LANDSCAPE ARCHITECT, PROJECT MANAGER) (248) 858-4623 SPRINGFIELD OAKS COUNTY PARK ELLIS BARN EXTERIOR PAINTING CONTRACTORS WORK HOURS 0 L ALL WORK ON THE ELLIS BARN CAN ONLY TAKE PLACE ON MONDAY - THURSDAY NORMAL WORK HOURS. EXTENDED HOURS EARLIER AND LATER ON MONDAY - THURSDAY ARE BY APPROVAL OF THE O.C.P.R. ADMINISTRATION. FRIDAY WORK HOURS ARE LIMITED TO THE MORNING ONLY AND ALL CONTRACTORS, EQUIPMENT AND CLEAN-UP MUST EXIT AND COMPLETED 100% BEFORE 12:OOPM NOON LOCAL TIME WITHOUT EXCEPTION. THE WORK AREA AND SITE MUST BE 100% CLEAN EVERY DAY OF ALL EQUIPMENT DEBRIS, SUPPLIES AND WORK MATERIALS TO THE SATISFACTION OF O.C.P.R. ADMINISTRATION AND STAFF. THE ELLIS BARN INTERIOR AND EXTERIOR AND SURROUNDING WORK AREA MUST BE PHOTOGRAPHIC READY AND CLEAN WHEN THE CONTRACTORS IS NOT ON SITE AND WORKING BUILDING CODE INFORMATION OWNER: OAKLAND COUNTY PARKS AND RECREATION COMMISSION PROJECT: ELLIS BARN STAIR IMPROVEMENTS ADDRESS: SPRINGFIELD OAKS COUNTY PARK 12451 ANDERSONVILLE ROAD, DAVESBURG, MI 48350 N PROPOSED USE: RECREATION (PARK FACILITIES) GOVERNING CODE: BUILDING: 2015 MICHIGAN REHABILITATION CODE FOR EXISTING BUILDINGS CHAPTER 6 REPAIRS AND MAINTENANCE CHAPTER 12 HISTORICAL BUILDINGS BUILDING DATA SUMMARY: CONSTRUCTION TYPE: n/a USE GROUP: U - UTILITY and MISCELLANEOUS GROUP (RECREATION AND PARK) HISTORICAL BUILDING: NOTE: ALL WORK AT THE ELLIS BARN IS TO FOLLOW THE HISTORICAL GUIDELINES OF "SHPO" FOR REPAIR AND REPLACEMENT OF HISTORICAL BUILDINGS PROJECT SUMMARY: THIS IS A GENERAL / ANNUAL MAINTENANCE PROJECT TO INCLUDE EXTERIOR CLEANING AND PREPRATION OF THE EXISTING BUILDING ELEVATIONS AND RE -PAINTING AND WEATHER SEALING WITH NEW PAINT, CAULK AND SEALANT AS DESCRIBED IN THE SPECIFICATIONS AND CONSTRUCTION DRAWINGS OWNER OAKLAND COUNTY PARKS AND RECREATION WATERFORD, MI 48328 (248) 858-4621 BIG LAKE y BIG LAKE RD IFOSTER RD i I lam. WHITE LAKE ROAD NORTH 2 Location Map G-00 NO SCALE: Drawing Index w o O ISSUED FOR REFERENCE ONLY o FZ- Li ISSUED WITH MODIFICATIONSLu w z ❑ NOT ISSUED 0 o zo U) ODDU cc N N 00 N N 000 Lu �� DWG# DRAWING TITLE a N N 0 00 GENERAL G-0.0 COVER SHEET, GENERAL INFORMATION 00 ARCHITECTURAL A-1 1st AND 2nd FLOOR PLANS 00 A-2 EXTERIOR ELEVATIONS 00 fn:7 PMIFW 00 . M W M U Z � Z Y Z z Q W � N Q _Lu z 2 J U E �• �0z�00o Lu — o � W W Q 0 2 M I� J0oL�0 �- ow QObQ 00 Q � H O Z Z of Q � N J Lu O a J LC) M LU z � LL co z �a W � U � O Z Q LO (,D � V �� W W 0 Q w o X W w w � Z w O m W o 0 N N 0 N N cn 6 00 Z O o 0 LU N SAC 2020 102 cover sheet misc. info. G-00 238 GENERAL CONSTRUCTION NOTES: NOTE: CONTRACTOR SHALL COORDINATE ALL WORK WITH OAKLAND COUNTY PARKS AND RECREATION OPERATIONS, STAFF, PARK VENDORS AND EXISTING CONTRACTS CONTRACTOR SHALL COORDINATE CONSTRUCTION PHASING FOR PAINTING PREPARATION AND FINISHING BASED ON OPERATION HOURS OF 41/2 DAY WORK WEEK (MONDAY THRU FRIDAY AT 12:00 NOON) WORK MUST BE COMPLETED AND REMOVED BY 12:00 NOON ON EVERY FRIDAY DUE TO PHOTOGRAPHIC REQUIREMENTS OF WEEKEND RENTAL EVENTS. (SPECIFIC WORK HOURS MAY BE ALLOWED BASED ON OWNERS SCHEDULE, DAYLIGHT HOURS, TEMPERATURE AND WEATHER CONDITIONS) CONTRACTOR WILL BE REQUIRED TO PROVIDE NEW SCREW FASTENERS AT LOCATION OF ALL EXISTING WOOD BOARDS, SIDING AND TRIM THAT IS LOOSE AND NEED TO BE SECURED BEFORE FINAL PAINTING, THIS WILL BE REVIEWED IN THE FIELD WITH O.C.P.R. STAFF DURING CONSTRUCTION, TYPICAL AT ALL LOCATIONS. ALL REPLACEMENT WOOD TO BE SOUTHERN YELLOW PINE AS APPROVED BY S.H.O.P. AND O.C.P.R. STAFF. 6" VERTICAL BOARDS ARE NON -BEVELED TONGUE AND GROOVE. CONTRACTOR TO USE DIMENSIONAL LUMBER, NO FINGER -JOINT SHORTS ARE ALLOWED AND WHEN BOARDS ARE ROTTED FULL BOARD REPLACEMENT IS REQUIRED NOT PARTIAL SECTIONS. FASTENERS TO BE ROUND NAILS OR SCREWS TO BE PAINTED CONTRACTOR SHALL REPLACE ANY BOARD THAT HAS A HOLE GREATER THAN 1/2" IN OPENING / GAP AT EAVES, BASE, FASCIA, VERTICAL SIDING AT TYPICAL ALL LOCATIONS 1. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PERFORM ALL DEMOLITION WORK NECESSARY TO ACCOMPLISH NEW WORK. COORDINATE ALL DEMOLITION WORK WITH ALL ARCHITECTURAL, REFER TO THESE DRAWINGS AND SPECIFICATIONS FOR ADDITIONAL DEMOLITION REQUIREMENTS AND FOR COORDINATION OF WORK. 2. ALL CONSTRUCTION AND DEMOLITION MEANS, METHODS AND SAFETY PRECAUTIONS SHALL BE SOLE RESPONSIBILITY OF THE CONTRACTOR. 3. CONTRACTOR SHALL BE HELD RESPONSIBLE FOR VISITING THE JOB SITE AND FAMILIARIZING THEMSELVES WITH EXISTING CONDITIONS PRIOR TO START OF WORK. ALL DIMENSIONS AND FIELD CONDITIONS SHALL BE VERIFIED, AND ARCHITECT NOTIFIED OF ANY DISCREPANCIES PRIOR TO THE RECEIPT OF BIDS. FAILURE OF THE CONTRACTOR TO VERIFY ALL CONDITIONS PRIOR TO THE AWARD OF BID WILL NOT BE CONSIDERED AS GROUNDS FOR AN EXTRA. 4. PROVIDE PROTECTION FOR EXISTING CONSTRUCTION TO REMAIN. PATCH AND REPAIR ALL AREAS DAMAGED DURING DEMOLITION/CONSTRUCTION; MATCH EXISTING CONSTRUCTION, MATERIALS AND FINISHES (TYPICAL ALL LOCATIONS). 5. ALL CONSTRUCTION DEMOLITION AND DEBRIS ARE TO BE PROMPTLY AND LEGALLY DISPOSED OF OFF SITE. 6. ALL RAW EDGES RESULTING FROM DEMOLITION WORK SHALL BE PREPARED TO MATCH EXISTING CONSTRUCTION AND PROVIDE FINISH CONSTRUCTION. 7. CONTRACTOR SHALL PLACE ANY ITEMS OR MATERIALS TO BE SALVAGED AND/OR RETAINED AS DIRECTED BY OWNER. 8. PATCH AND REPAIR ALL SURFACES TO REMAIN TO MATCH EXISTING ADJACENT SURFACES AS REQUIRED TO RECEIVE NEW FINISHES. 9. CONTRACTOR SHALL SECURE AND PAY FOR ALL APPLICABLE PERMITS AND FEES NECESSARY FOR THE COMPLETE CONSTRUCTION OF THE PROJECT. 10. DO NOT SCALE DRAWINGS. USE DIMENSIONS PROVIDED. IF A CONFLICT IS ENCOUNTERED OR A REQUIRED DIMENSION IS NOT PROVIDED, REQUEST A CLARIFICATION FROM THE ARCHITECT. 11. ALL WORK SHALL COMPLY WITH NATIONAL, STATE AND LOCAL CODES, ORDINANCES AND REGULATIONS. 12. THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR INITIATING, MAINTAINING, AND SUPERVISING ALL SAFETY PRECAUTIONS AND PROGRAMS IN CONNECTION WITH THE PERFORMANCE OF THE CONTRACT. PROVIDE ALL NECESSARY TEMPORARY PROTECTION TO ENSURE THE SAFETY OF THE WORKERS AND GENERAL PUBLIC DURING CONSTRUCTION. 13. ALL ITEMS SHALL BE AS SPECIFIED BY ARCHITECT. 14. SUBMIT SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES TO THE ARCHITECT FOR REVIEW PRIOR TO INSTALLATION/APPLICATION. 15. CONTRACTOR SHALL COORDINATE INSTALLATION AND PHASING OF WORK WITH THE OWNER'S REPRESENTATIVE PRIOR TO THE START OF WORK. 16. NOTE ALL DIMENSIONS ARE + / - AND ARE TO BE FIELD VERIFIED EXISTING FASCIA TRIM BOARD TO BE CLEANED AND PAINTED 6" VERTICAL BOARDS ARE NON -BEVELED TONGUE AND GROOVE. CONTRACTOR TO USE DIMENSIONAL LUMBER, NO FINGER -JOINT SHORTS ARE ALLOWED, PROVIDE NEW FULL LENGTH BOARDS AT LOCATIONS OF ROTTED WOOD TO BE REPLACED ALL EXTERIOR WOOD SURFACES TO BE - CLEANED AND PAINTED, TYPICAL AT ALL LOCATIONS ALL REPLACEMENT WOOD TO BE SOUTHERN YELLOW PINE AS APPROVED BY S.H.O.P. AND O.C.P.R. STAFF. CONTRACTOR TO USE DIMENSIONAL LUMBER, NO FINGER -JOINT SHORTS ARE ALLOWED AND WHEN BOARDS ARE ROTTED FULL BOARD REPLACEMENT IS REQUIRED NOT PARTIAL SECTIONS. FASTENERS TO BE ROUND NAILS OR SCREWS TO BE PAINTED EXISTING EAVES AND SOFFITS TO BE CLEANED AND PAINTED, TYPICAL AT ALL LOCATIONS NEW 1" x 3" TOP OF WALL WOOD TRIM PAINTED (SOUTHERN YELLOW PINE) TO BE INSTALLED AT ALL EAVE AND SOFFIT LOCATIONS. CUSTOM BEVEL TOP EDGE OF BOARD TO MATCH SLOPE OF OVERHANG ABOVE FOR TIGHT / SECURE CUSTOM FIT WITH NO OPENING, GAPS OR HOLES WOOD WATER BASE TO BE OVERLAPPED BY VERTICAL WOOD SIDING TO MATCH EXISTING WOOD WATER BASE TO BE OVERLAPPED BY VERTICAL WOOD f SIDING TO MATCH EXISTING 4 Schematic Wood Eav rim Detail A-1 SCALE : 1" = 1'-0" REFER TO ALL SECTIONS and DETAILS FOR ALL REPLACEMENT WOOD TO BE SOUTHERN YELLOW PINE AS SIMILAR /TYPICAL NOTES AND DIMENSIONS APPROVED BY S.H.O.P. AND O.C.P.R. STAFF. CONTRACTOR TO USE DIMENSIONAL LUMBER, NO FINGER -JOINT SHORTS ARE ALLOWED AND WHEN BOARDS ARE ROTTED FULL BOARD REPLACEMENT IS REQUIRED NOT PARTIAL SECTIONS. f FASTENERS TO BE ROUND NAILS OR SCREWS TO BE PAINTED ALL EXTERIOR WOOD SURFACES TO BE CLEANED AND PAINTED, TYPICAL AT ALL LOCATIONS EXISTING 6" x 8" WOOD TIMBER SILL TO REMAIN � e d ° a A. A d ° ° e A d A r d ° 4 ° A d a ° . d s 3 Schematic Wood Base Detail A-1 SCALE : 1" = 1'-0" REFER TO ALL SECTIONS and DETAILS FOR SIMILAR / TYPICAL NOTES AND DIMENSIONS 6" VERTICAL BOARDS ARE NON -BEVELED TONGUE AND GROOVE. CONTRACTOR TO USE DIMENSIONAL LUMBER, NO FINGER -JOINT SHORTS ARE ALLOWED, PROVIDE NEW FULL LENGTH BOARDS AT LOCATIONS OF ROTTED WOOD TO BE REPLACED WOOD WATER BASE TO BE OVERLAPPED BY VERTICAL WOOD SIDING TO MATCH EXISTING TOP BEVEL EDGE 2" x 6" WOOD PAINTED (SOUTHERN YELLOW PINE) WATER BASE BOARD, TO BE REMOVED AT LOCATIONS OF ROTTED WOOD AND REPLACED AS NEW FULL LENGTH BOARDS FINISHED GRADE EXISTING CONCRETE FOUNDATION, TO REMAIN 4 3/4' 128'-10' 4 1/4' 35'-5 1/4' 20'-6 1/2' 16'-1' 20'-2 1/4' 35'-10' _ 8•-1• 9'-7 1/2' 9'-7 1/2' 8'-• 10'-3 1/4' 10'-2 3/4' y-0• i-4 1/2' 4'-2 3/4' 9'-1 1/4' 6'-5 1/2' 5'-2 1/4' 8'-5 3/4' 19'-4' 8'-0 1/2- u u .. _u 3 O L� ' 0 0 3 [ 3 0 O ) W T111y�O ] O 0 3 0 0 0 0 E \ T Zt p q C 1 o r I M , , IN 1 n � � n r � � - n - n r+ n 7'-11 1/4' 10'-1' 9'-5 1/2' 7'-11 1/2' 11'-0 1/2' 9'-8• 16'-1' 10'-2 3/4' 9'-11 3/4' 8'-5 3/4' 9'-8' 9'-8' 8' 0 1/2' _ 35'-5 1/4' 20'-6 1/2' 16'-1' 20'-2 1/4' 35'-10' 128-9 1/4' NO_1A- ORTH Composite Second Floor Plan SCALE : 3/32" = 1'-0" NOTE: ALL DIMENSIONS ARE EXISTING AND ARE + / - AND ARE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY. 128'-8 1/2' 35'-5 1/4' 26-6 1/2' 16'-1• 20'-2 1/4 35'_10• I „•-6• I I I 11-5 1/4' 11'-11 3/4 12'-0 1/4' 6'-6 1/4' 6'-11' i-1' 4'-5' 9'-6 1/2' 10'-7 3/4' 11'-5 1/4' 12'-4' 12'-1' _ \ N t13, - ` \ r � d l I �I _ 0 - "` � I l tr �� m _ I m ❑ ❑ ❑ ❑ ❑ o I 1 H 3 0 N I I 4 f -f L f UP N f a[ 11'-5 1/4' 11'-11 3/4' 12'-0 1/4' 26-6 1/Y 16'-1' 20'-2 1/4' 11'-5 1/4' 12'-4' 12'-1' 129-1' 16'-3 1/2' I 4' 128'-8 1/2' 3 1/2' 145'-0' Composite First Floor Plan NORTH OA-SCALE : 3/32" = 1'-0" NOTE: ALL DIMENSIONS ARE EXISTING AND ARE + / - AND ARE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY. CDO47 Lu U 0 t N Z Z Y Q � L W N c� H Q = � E J-QO� o Z i J ao > �LLuwQ0N M PP_ �JC)o��� LL 0�" Q oN0 Q 0 o � Oo a00 0 < Z(0 Z o0't N a a w �. J LO M ::: z � L_U)z �a w z Q �m W W I:-: > W 0 W W W w � O � Z W O m W o o I— N N Q o 0 0 N N u) LO 00 0 N N '_ o 0 VJ N SAC-2020-102 floor plans A-1 239 C 15 C EXTERIOR ELEVATION KEY NOTES: OEXISTING VERTICAL WOOD SIDING TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) OCONTRACTOR TO PAINT ALL EAVES, SOFFITS AND OVER HANGS, TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING REFER TO TYPICAL DETAILS ON A-1 OEXISTING 21/2" WOOD TRIM BOARDS TO BE PAINTED TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) OEXISTING 6" WOOD TRIM BOARDS TO BE PAINTED TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING REFER TO TYPICAL DETAILS ON A-1 O5 EXISTING 4" WOOD TRIM AND FASCIA UNDER DOOR TRACK TO BE PAINTED, TYPICAL AT ALL LOCATIONS EXISTING 1" x 6" WOOD FASCIA BOARDS TO BE PAINTED TO BE CLEANED SCRAPED SANDED AND WIRE BRUSHED AS O REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING Q TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) O7 LOCATION OF "STUD BARN" ALL ELEVATIONS OF STUD BARN IS INCLUDED IN THE SCOPE OF WORK FOR NEW PAINTING AREA OF FIRE RESISTANCE / FIRE RATE INTUMESCENT PAINT ON EXISTING VERTICAL WOOD SIDING (COLOR TO MATCH) CONTRACTOR TO CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS O8 REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) G AREA OF FIRE RATED INTUMESCENT PAINT AT INTERSECTION OF "STUD BARN' AND "MAIN BARN' VERIFY IN 6'-0" FILED EXTENTS WITH OWNER ' I I I m 6 0" 26'-1' T AREA OF FIRE RATED 1 5 INTUMESCENT PAINT AT INTERSECTION OF 'STUD BARN' AND `MAIN BARN' VERIFY IN FILED EXTENTS WITH OWNER G 14 I 10 6'-0" IFE M 6'-0" 10 O_j 4 North Elevation A-2 SCALE : 1/8" = 1'-0" NOTE: ALL DIMENSIONS ARE EXISTING AND ARE + / - AND ARE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY. 55'-9` I_ 1 2 South Elevation A-2 SCALE : 1/8" = 1'-0" NOTE: ALL DIMENSIONS ARE EXISTING AND ARE + / - AND ARE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY. EXISTING 4 WOOD TRIM BOARDS TO BE PAINTED TO BE CLEANED SCRAPED SANDED AND WIRE BRUSHED AS O REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING Q TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) 0EXISTING VERTICAL TRIM CORNER BOARDS TO BE PAINTED TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING 0 TYPICAL AT ALL LOCATIONS. CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING REFER TO TYPICAL DETAILS ON A-1 a EXISTING GRASS AND EARTH RAMP ACCESS TO THE SECOND FLOOR TO REMAIN, CONTRACTOR TO PROTECT DURING CONSTRUCTION a EXISTING CONCRETE CAP AND FIELD STONE RETAINING WALL TO REMAIN, CONTRACTOR TO PROTECT DURING CONSTRUCTION EXISTING 3 4" WOOD TRIM BOARDS OVER 1" WOOD TRIM BOARDS TO BE PAINTED TO BE CLEANED SCRAPED SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER 13 AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) EXISTING 3" COVED WOOD TRIM (MATCH EXISTING PROFILE) TO BE PAINTED TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND 14 EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) 15 EXISTING 1" x 5" WOOD TRIM BOARDS TO BE PAINTED TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) CUSTOM HAND PAINTED LETTERING ON VERTICAL WOOD SIDING TO MATCH EXISTING, THE LETTERING FONT STYLE , HEIGHT AND SIZE TO BE SELECTED AND APPROVED BY OWNER TO MATCH 16 HISTORICAL RECORDS CONTRACTOR TO VERIFY IN FIELD I N oo n C C AREA OF FIRE RATED INTUMESCENT PAINT AT I- NTERSECTION IOF "STUD BARN' AND "MAIN BARN' VERIFY IN �I FILED EXTENTS WITH OWNER /AK O17 EXISTING 81/4" WOOD FASCIA BOARDS TO BE PAINTED TO BE CLEANED, SCRAPED, SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING , TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS TO REMOVE AND REPLACE EXISTING ROT -FED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1 ) 18 EXISTING 71 4 WOOD FASCIA BOARDS TO BE PAINTED TO BE CLEANED SCRAPED SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING TYPICAL AT ALL LOCATIONS. CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING REFER TO TYPICAL DETAILS ON A-1 EXISTING 51/Q 2" WOOD FASCIA BOARDS TO BE PAINTED TO BE CLEANED SCRAPED SANDED AND WIRE BRUSHED AS REQUIRED FOR PREPARATION OF NEW PRIMER AND EXTERIOR PAINTING G' TYPICAL AT ALL LOCATIONS. (CONTRACTOR IS REQUIRED TO REMOVE AND REPLACE EXISTING ROTTED WOOD BOARDS AS REQUIRED BEFORE PAINTING, REFER TO TYPICAL DETAILS ON A-1) O20 CONTRACTOR TO PROVIDE NEW 21 2" TRIM AT UNDER SIDE OF EAVES AT TOP OF VERTICAL WALL BOARD WHERE MISSING NEW TRIM TO MATCH PROFILE OF EXISTING TRIM AND TO BE SOUTHERN YELLOW PINE WOOD SPECIES CONTRACTOR TO FIELD VERIFY LOCATIONS AND QUANTITY AS REQUIRED AND AGREED TO WITH OWNERS REP. 21 CONTRACTOR TO PROVIDE REMOVAL AND REPLACEMENT OF 2" x 6" "WATER BASE" BOARD WITH BEVELED ANGLED TOP AT LOCATIONS OF ROTTED WOOD, NEW WOOD TO BE SOUTHERN YELLOW PINE AND FASTEN WITH ROUND NAILS. CONTRACTOR TO FIELD VERIFY LOCATIONS AND QUANTITY AS REQUIRED AND AGREED TO WITH OWNERS REP. (REFER TO TYPICAL DETAILS ON A-1) 22 AT ALL EAVE AND TOP OF WALL INTERSECTION AND LOCATIONS CONTRACTOR TO PROVIDE NEW 1" x 3" PAINTED CUSTOM FITTED EAVE CLOSURE BOARD WITH BEVEL TOP EDGE NAILED AND SCREWED TO EXISTING TRIM TO CLOSE TOP OF SIDING WALL AND UNDERSIDE OF EAVE GAPS TIGHT AND SOLID, NEW WOOD TO BE SOUTHERN YELLOW PINE (REFER TO TYPICAL DETAILS ON A-1) 23 AT UPPER DOOR PERIMETER CONTRACTOR TO PROVIDE NEW 1/4 ROUND TRIM PAINTED TIGHT AND SOLID, NEW WOOD TO BE SOUTHERN YELLOW PINE 22 , -� u AREA OF FIRE RATED 6'-O" INTUMESCENT PAINT AT / INTERSEC110N OF *STUD BARN' AND 'MAIN BARN" VERIFY IN FILED EXTENTS WITH OWNER F 6'-0' 16'-3 1/2' 1 3 East Elevation A-2 SCALE : 1/8" = 1'-0" NOTE: ALL DIMENSIONS ARE EXISTING AND ARE + / - AND ARE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY. o-� 13 14 u u u \ " u u u\ I�I I�I \ x2-8'-8 1 /2' 11 12 21 19 21 21 West Elevation A-2 SCALE : 1/8" = 1'-0" NOTE: ALL DIMENSIONS ARE EXISTING AND ARE + / - AND ARE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY. 11 T W 0 co 0U 00 "t a) 1Z z (IfY �Q Q ZZYC7N Q W W cD _Z2a'IT E �• <OJz�Lo 00 0 0 W W< 0 N cu J�oor_ § 00 LL N j � � Z co a� 0 or-0z z °- o N a a J Ln M z � L6 ° z 0� �a �!� w � z< N_ � It U) W W w o W W V W Z 0 m w O O Q O O � N N w LO 00 N N L'n C) C) vJ N * zrt SAC-2020-102 elevations A-2 240 ITEM NO 1 2 3 4 5 6 7 8 Oakland County Purchasing Unit Bid Tabulation Ellis Barn Painting Event #004895 Bidder #1 Bidder #2 Bidder #3 Bidder #4 Bidder #5 Bidder #6 Bidder #7 DESCRIPTION 1 VENDOR Howell National Allied DTS Contracting Construction Restoration Eason Painting Jarvis Painting MPM Painting Services Base Bid #1 - Exterior Painting - LS $19,560.00 $48,500.00 $107,900.00 $183,500.00 $84,255.88 $121,428.00 $32,900.00 Carpentry Allowance - LS $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 Unit Price #1 - Vertical Wood Siding Board Dollars "$" $45.00 $64.00 $80.00 $12.00 $110.80 $3.60 $7.85 Per 8'-0" lineal foot board Unit Price #2 - Angled Base Water Course Board Dollars $26.98 $64.00 $100.00 $12.00 $100.40 $4.10 $8.10 "$" Per 8'-0" lineal foot board Unit Price #3 - Trim Boards a - Dollars "$" Per 8'-0" $23.07 $64.00 $70.00 $12.00 $64.00 $3.10 $6.35 lineal foot 1" x 2'/2" board Unit Price #3 - Trim Boards b - Dollars "$" Per 8'-0" $24.38 $64.00 $70.00 $12.00 $66.00 $3.50 $6.35 lineal foot 1" x 3 1/2" board Unit Price #3 - Trim Boards c - Dollars "$" Per 8'-0" $25.60 $64.00 $80.00 $12.00 $66.00 $3.60 $6.35 lineal foot 1" x 4" board Unit Price #3 - Trim Boards d - Dollars "$" Per 8'-0" $27.23 $64.00 $80.00 $12.00 $80.00 $3.70 $6.90 lineal foot 1" x 5" board 4/2/2020 241 zl=C)SA S4. 0M-,q r CIOs hn O v O v , 0 V - w tw i .o V .- O CL Q - U (Aw 'IN67MkR� � P o . 1 3.,2 U (ap!S) uoi jena13 41noS East Elevation (Side) FM — Project M mt Great Parks for Great People QAKLAND g COUNTY PARKS North Elevation (Side) � O a,�, `5 use s+vs?e.< FM — Project M mt Great Parks for Great People QAKLAND g COUNTY PARK OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 CONSENT AGENDA ITEM NO. 10 C-5 BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Chief of Business Operations Submitted: April 8, 2020 Subject: CONSTRUCTION — Utility Upgrade — Network Connectivity (1) Independence Oaks — Wint Nature Center INTRODUCTION AND HISTORY Staff in conjunction with Oakland County Information Technology is requesting to move forward with a network upgrade project for Independence Oaks — Wint Nature Center. The current network is a T-1 (Speed of 1.5 Mb's), which historically had been very secure and reliable, while also being cost effective. This technology is very old and outdated. It is no longer reliable, is extremely slow and costs are rising. Because of this, the costs to maintain these types of lines continue to escalate and it is not possible to lock into long term contracts anymore, our costs from the vendor continue to rise annually. The speed and reliability issues have started to create operational issues and are affecting the customer service to our guests and limiting our future technology ability, including a new Voice over Internet Protocol (VOIP) phone system the county is putting in over the next year. The proposed solution is to move to a Comcast Ethernet (Speed of 20 Mb's) solution. This solution has been bid and researched by Oakland County Information Technology (OCIT). They have determined this to be the best solution for the County and this location while also meeting all required security and reliability standards. Project costs are for the construction of running the line to the building from Comcast's closest access point just outside of the park. Independence Oaks — Wint Nature Center $30,000 including $0.00 contingency for a total Project Cost of $30,000.00 The original budget was $26,000, final costs came in at $30,000 because of the rise in construction costs for Comcast. Due to Capital Improvement Program (CIP) project favorability, the postponement of the FY2020 CIP project for Springfield Oaks Activity Center Storm Water Improvements and the Independence Oaks Dock Replacement projects, the additional $4,000 required to complete this project is available in the FY2020 Capital Improvement Program Budget. Timing is important as OCIT is in the middle of a County -wide Network Upgrade Project and will allow us to leverage costs from that funded project to pay for the following at no cost to OCPR: • New Network Switch • All IT Labor • New Phone System Hardware Upon approval, staff will authorize OCIT to proceed with an estimated 90-day project timeframe to completion. ATTACHMENTS 1. Attachment B — Independence Oaks Wint Network - CIP Project Form 247 Page 2 STAFF RECOMMENDATION Staff recommends the Commission approve authorizing Oakland County Information Technology to contract with Comcast Business Solutions to perform the network connectivity upgrade at Independence Oaks Park — Wint Nature Center in the total amount up to $30,000. MOTION Move to approve authorizing Oakland County Information Technology to contract with Comcast Business Solutions to perform the network connectivity upgrade at Independence Oaks Park — Wint Nature Center in the total amount up to $30,000. 248 Project Identification Park: Multiple Parks: Groveland, Lyon, Independence Budget center: GRV, LYC/LYG, IND Asset name: Utilities and Infrastructure Project Name: Network Upgrades Project ID: Groveland — 47; Lyon — 405; Independence - 290 Planning Review coordinated bv: Donna Folland, Senior Planner, follandd@oakgov.com Date Created:5/8/2017 Date of Last Update: 1/14/2020 Staff Recommendation Staff recommends implementation of network upgrades at selected parks in coordination with Oakland County Information Technology's county -wide network upgrade project. Project Description ❑X Current Conditions and Project Need The parks planned for upgrades are currently serviced by T-1 lines that have a speed of 1.544 Mb. The current service is too slow for effective customer service and, in specific parks, the network is becoming unreliable. ❑X Proposed Project Scope Scope of this project is to upgrade network connectivity to improve the speed and reliability of RecTrac point -of -sale transactions and enhance customer service. The upgrades will support development of an online reservation system. The new bandwidth will be 20 Megabytes/second (Mb). ❑X Proposed Schedule Upgrades have been completed at Groveland (2018) and Lyon (2019). Upgrades at Independence are scheduled for fiscal year 2020. ❑X Proposed Project Funding See Project Memo ❑X Alternatives Z No alternatives were considered — in addition to project need, the current OCIT project is an opportunity to make needed upgrades with cost savings. K:\ParksRec\General\Planning Workspace\Planning Reviews\IND Wint Network Update: January 14, 2020 Improvements\PR Multi Park Network Upgrades.docx 249 Revised 11113115 Oakland County Parks & Recreation CIP Form $20,000 - $99,999 Date 104/03/2020 1 CIP# JTBD Emergency Purchase Budget Center/ lindependence Oaks Park Abbry Location Acct#/Description linformation Technology Operations Project Title/Item JUtility Upgrade - Network Connectivity Upgrade Budget Information Budgeted Capital Improvement New Asset Current Budget 1$26,000.00 Amount If total cost is over original budget amount or unbudgeted, funds are recommended to be transferred from: C JIND ❑ Unbudgeted ❑ Maintenance Programs ❑ Replacement of Asset Total Recommended Amount, J$30,000.00 Including Contingencies Capital Improvement Contingency us i ica ion cope The current network is a T-1 (Speed of 1.5 Mb's), which historically had been very secure and reliable, while also being cost effective. This technology is very old and outdated. It is no longer reliable, is extremely slow and costs are rising. Because of this, the costs to maintain these types of lines continue to escalate and it is not possible to lock into long term contracts anymore, our costs from the vendor continue to rise annually. The speed and reliability issues have started to create operational issues and are affecting the customer service to our guests and limiting our future technology ability, including a new Voice over Internet Protocol (VOIP) phone system the county is putting in over the next year. The proposed solution is to move to a Comcast Ethernet (Speed of 20 Mb's) solution. This solution has been bid and researched by Oakland County Information Technology (OCIT). They have determined this to be the best solution for the County and this location while also meeting all required security. ❑ Public Bid ❑ Annual Contract Comcast Business Solutions ❑ Public Bid ❑ Annual Contract ❑ Public Bid ❑ Annual Contract ❑ Additional Information, See Attached 250 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 10 D PLANNING & RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: March 6, 2020 Subject: Request for Proposals (RFP) for Sponsorship Sales INTRODUCTION AND HISTORY In December 2019 the Commission directed staff to release a Request for Proposals (RFP) for sponsorship sales for Oakland County Parks and Recreation. OCPR has many assets that can provide recognition to sponsors, from special events and programs to structures and mobile recreation units. This RFP will ask bidders to submit proposals for how they can work with us to develop sponsorships for OCPR system- wide, however, bidders will also be allowed to bid on just their specific areas of interest. This RFP includes Holly Oaks ORV Park as an asset, given the large amount of corporate interest we have had in the park. STAFF RECOMMENDATION Staff recommends the Commission approve the RFP for Sponsorship Sales for assets in the Oakland County Parks and Recreation system. MOTION Move to approve the Request for Proposals (RFP) for Sponsorship Sales for assets in the Oakland County Parks and Recreation system. 251 ATTACHMENT "B" PARKS SPONSORSHIP DEVELOPMENT EVENT # 1. Introduction On behalf of the Oakland County Parks and Recreation Commission (OCPRC), Oakland County Purchasing is seeking proposals for sponsorship development and sales. Per the OCPRC Sponsorship Policy (Attachment C), sponsorship is defined as "the relationship between the Oakland County Parks and Recreation Commission and an entity in which the entity pays a fee in return for access to various benefits (marketing and other) associated with OCPRC as documented in a written agreement." OCPRC has a strong desire to work with the business community on mutually beneficial sponsorship development. Our varied and unique assets provide exposure to various markets within and beyond Oakland County. The park system has been in operation since 1966 and offers the following parks and services: • 5 golf courses • 2 campgrounds • 1 off -road vehicle park • 2 nature centers • 2 waterparks • 6 "day -use" parks (picnic shelters, trails, wetlands, lakes/beaches, sports fields, disc golf, etc.) • 4 conference/event centers • 2 undeveloped parks (trails, wetlands, open space) • 3 dog parks • A farmers' market (including a variety of programs and events) • Mobile recreation programs (including mobile stages, climbing towers, busses, bounce houses, etc.) OCPR also offers a variety of programs and community events at these facilities and within the community, including (but not limited to): • Fire & Ice in downtown Rochester • Marshmallow Drop at Catalpa Oaks • Nature Center programs and classes • Non-profit and partner events, such as Oakland Uncorked (wine/food event) held at the County Market Oakland County Parks and Recreation operates nearly 7,000 acres of parkland. For a full list of parks, facilities and programs, visit www.OaklandCountvParks.com. A preliminary Asset Inventory is 252 attached as Attachment D and includes a comprehensive (although not all -encompassing) list of OCPR's assets. A Special Event and Program Inventory is attached as Attachment E. 2. Historical Perspective 1. Oakland County Parks and Recreation Commission has consistently solicited and managed sponsorships to support its programs and facilities. 2. OCPRC is interested in elevating the number and value of sponsorships across the system, but does not have the staff availability or expertise to do so currently. 3. OCPRC programs and events are managed and executed by the Recreation Programs and Services (RPS) department. RPS staff as well as Planning & Resource Development (PRD) staff work together to plan for, solicit, and manage sponsorship for programs and events on an annual basis. OCPR Marketing and Communications department assists with sponsorship fulfillment. 4. OCPRC staff currently manages approximately $40,000 - $50,000 in annual sponsorship. These sponsorships are largely for programs and special events throughout the system. 5. OCPRC is interested in the selling of naming rights for select high -profile facilities and amenities within the parks. 6. OCPRC is interested in sponsorship of highly -visible mobile units including busses and mobile stages that are utilized year-round throughout Oakland County (and beyond). 7. Holly Oaks ORV Park (a joint effort with the Michigan Department of Natural Resources) is opening July 24, 2020. We have received significant interest (and some initial investment) from the business community and are seeking services to help cultivate and manage those relationships. 3. Problem Statement OCPRC is seeking a consultant to increase both the number of and value of sponsorships within the park system. We understand that cultivation of sponsorships can take many forms — an Initial Scope of Work is outlined below, but bidders are encouraged to provide a scope of work that they feel best suits our unique needs. Initial Scope of Work 1. Confirmation, identification, and valuation of OCPRC assets 2. Identification of target prospects 3. Sponsorship solicitation 4. Sponsorship activation and fulfillment 5. Evaluation 4. Coordination & Scheduling OCPRC would like to begin this work with the selected consultant in 2020 with a goal of lining up new/additional sponsors for 2020 and beyond. OCPR would like to see additional sponsors for Holly Oaks ORV Park in Fiscal Year 2020 — OCPRC's Fiscal Year ends September 30'. The work of the selected consultant will be coordinated by the OCPRC Marketing Committee, and managed by the Supervisor of Planning & Resource Development. 253 4. RFP - Key Dates & Information a. All RFP questions MUST be submitted to Andy Krumwiede in writing at krumwiedea@oakeov.com b. Proposed RFP procurement schedule: i. RFP released through OC Purchasing on MITN ii. Vendor Questions Due: iii. Bid Addendum posted: iv. Proposals due to OC Purchasing: v. Vendor Interviews vi. Recommendation to Award Contract: 5. Proposed Timeline a. Bidding and Procurement b. Contract Award Approval/Announcement c. Contract Start d. Contract End April 3, 2020 April 17, 2020 April 24, 2020 May 1, 2020 May 11-15, 2020 June 3 Commission Meeting April 3 — May 1, 2020 June 3, 2020 July 1, 2020 June 30, 2023 6. Information Required To be considered, prospective vendors must submit a complete response. Each proposal must be submitted with one (1) notated original and six (6) additional copies for a total of seven (7) copies to the Oakland County Purchasing Unit. The original must be easily scannable - be bound by a binding clip only (no staples), printed on one side, contain no page dividers, and not on glossy or heavy paper. Extra copies are for the evaluators and can be presented in bindings and on paper however the bidder chooses. Include a full electronic version of the response. Proposals shall address each of the lettered/numbered areas below. To provide the evaluation committee with a uniform review format, vendors must build their proposals in a format that is in response to the following lettered/numbered statements. Vendors must letter their responses corresponding to the statements below. Failure to follow the vendor response format could result in a rejection of your proposal. A. Cover Letter/Business Organization 1. Submit a cover letter introducing your firm/organization and project lead, brief understanding of the project, and brief description of your qualifications. Conclude by stating full name and address of your organization and any partnering firm(s). Indicate state of incorporation or license to operate. B. Statement of the Problem 1. State your understanding of the problem, as presented. 2. Acknowledge receipt of any or all addendum(s) issued by Oakland County Purchasing. C. Approach 254 1. Provide a narrative outlining approach to the stated problem, identified scope items and metrics that will be used to measure effectiveness. 2. Bidders are encouraged to bid on providing sponsorship sales and management services for the entire Oakland County Parks system, however, bids for specific assets/facilities will be accepted as well. D. Work Plan 1. Provide a work plan/schedule indicating various tasks, benchmarks and key elements that may be dependent and affect other tasks and timelines. E. Prior Experience/References 1. Provide a minimum of 3 references from similar contracts/projects within the past years and description of related experience. F. Capability and Qualifications G. Fees 1. As it relates to the problem statement, please provide staff resumes that indicate the education, experience and training of the persons to be assigned to this project. 1. Provide a fee schedule and/or structure. H. Additional Information 1. Include any other information that is believed to be pertinent but not specifically asked for elsewhere. I. Format 1. Proposals should be submitted as follows: Six (6) original copies should be printed and bound. A duplicate copy should be provided in a digital format. 7. Criteria for Selection A. Selection Process The following evaluation process will be used: 1. A selection committee will be established comprising of OCPRC staff, potentially including: Supervisor — Planning & Resource Development, Supervisor — Communications & Marketing, Chief of Business Operations, Chief of Park Operations, Park Supervisor, Chief of Recreation Programs & Services, and a Purchasing representative. 2. This selection committee will evaluate vendor proposals. 3. Interviews maybe conducted at the discretion of the evaluation committee. 255 B. Criteria 1. Cover letter/Business Organization 2. Statement of the Problem 3. Approach 4. Work Plan 5. Prior Experience/References 6. Capability and Qualifications 7. Fees 256 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 10 E PLANNING & RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor, Planning & Resource Development Submitted: March 6, 2020 Subject: Request for Qualifications for Sponsorship Opportunities at Holly Oaks ORV Park INTRODUCTION AND HISTORY In addition to a Request for Proposals for Sponsorship Sales for all of Oakland County Parks and Recreation, staff is also requesting to open a Request for Qualifications (RFQ) for sponsorship solicitation at Holly Oaks ORV Park. This RFQ would be open for 6 months and would allow OCPR staff to receive and review proposals for sponsorship, on a regular basis, that may otherwise not go through a contracted vendor (due to scale, scope, conflict of interest, etc.). The OCPR Sponsorship Policy indicates that any new sponsorships over $5,000 annually must be received through a Request for Proposal process (or another process approved by Oakland County Purchasing). This RFQ will provide a mechanism for working with sponsors outside the scope of a contracted vendor if needed. STAFF RECOMMENDATION Staff recommends the Commission approve the Request for Qualifications for Sponsorship Opportunities at Holly Oaks ORV Park. MOTION Move to approve the Request for Qualifications (RFQ) for Sponsorship Opportunities at Holly Oaks ORV Park. 257 Request for Qualifications Holly Oaks Off -Road Vehicle Park Sponsorship Opportunities Introduction Oakland County Parks and Recreation (OCPR), in partnership with the Michigan Department of Natural Resources (DNR) is opening the first off -road vehicle park in the metro -Detroit area, in Groveland and Holly Townships, Oakland County, Michigan. The park is scheduled to open July 24, 2020. This Request for Qualifications will be open for six months, beginning March 6, 2020. Proposals will be opened and evaluated as they are received. We encourage companies interested in submitting proposals to reach out to OCPR staff to discuss your proposal prior to submission. Melissa Prowse Supervisor —Planning Oakland County Parks and Recreation Commission 248-249-2801 prowsem@oakgov.com Background Holly Oaks ORV Park is opening in July 2020 in Groveland and Holly Townships, in Oakland County, Michigan. The park is a collaboration between the Michigan Department of Natural Resources and Oakland County Parks and Recreation, and is being built in former (and active) sand and gravel mines near 1-75 and Grange Hall. The property is owned by the Michigan Department of Natural Resources and will be operated by Oakland County Parks and Recreation in partnership with the DNR. The anticipated grand opening is July 24, 2020, at which time 113 acres will be open for public use. Additional adjacent park property is still being mined and is expected to be open for ORV use in 2023, bringing the park to 235 acres. The park will provide off -road vehicle recreation in Oakland County, which has the most registered ORVs in the State of Michigan, yet no legal place to ride. The proximity to metro -Detroit and the auto industry provides a unique opportunity to partner with businesses of all sizes to promote their products to their customers. The park will be closed to the public one day/week during the summer season (and additional days in shoulder and off-seasons) to facilitate routine maintenance but also to allow for corporate rentals of the park. Corporate events could include testing, demonstrations, tours/rides for customers, etc. We are excited to provide this unique opportunity to connect auto manufacturers, OEMs and other suppliers with an off -road vehicle park in their backyard. We want to help showcase all of the exciting things happening in the auto and off -road vehicle industries, while generating excitement and investment in our park. We're interested in working with the business community to build a park that meets the needs of businesses, but also provides unique and exciting opportunities for park visitors. This RFQ outlines various levels of sponsorship opportunities at Holly Oaks ORV Park based on our current needs for the park, combined with where we can provide the most visibility and value. Custom sponsorship packages can be created that combine different opportunities or add new opportunities that may not be listed here. Fees and terms associated with the different sponsorship opportunities have been purposefully not included, so that we can work directly with businesses to develop packages that meet everyone's needs. 258 Adventure Area Sponsor Adventure Areas are the major defining areas within the park. There are two types of Adventure Areas, those that are open or accessible at any point from the adjacent road or ORV Route, and those that are controlled and have designated entrance and exit locations. Each Adventure Area will be designed to offer a unique experience. Adventure areas are currently named to help define them within the greater context of the park. Adventure Areas can be re -named if/when sponsored. The Holly Oaks ORV Park Adventure Areas are described in the Park Plan Appendix I: ORV Park Feature Descriptions. Benefits of sponsoring an Adventure Area within the park are negotiable based on the needs/wants of the sponsor, but generally will include: • Adventure Area named for sponsor— included on all park maps and prominent park signage for the Adventure Area (park maps will be printed for distribution to park users and will be available on OCPR and MDNR Web sites). • Business name included on the Signpost Landmark at Basecamp • Two posts per year on OCPR social media (main page and Holly Oaks ORV Park page) with tag and sponsorship recognition/thanks • Business name/logo and link on Holly Oaks ORV Park Web page • Use of Holly Oaks ORV Park logo (within OCPR brand guidelines) ORV Challenge Element Sponsor Within each of the Adventure Areas are individual ORV Challenge Elements such as rock crawls, hill climbs, water features, overlooks, etc. Each Adventure Area has some existing and some proposed/planned Challenge Elements. Oakland County Parks and Recreation and the DNR are open to designing Challenge Elements to meet the needs of potential sponsors, so long as they also provide a recreational value to the general public using the park. Examples of proposed ORV Challenge Elements include: overlooks, hill climbs, rock/log crawls, water features, challenge courses, singletrack trails, shotcrete climbing features, youth course, mud bog, and a trials bike run. Benefits of sponsoring an ORV Challenge Element within the park are negotiable based on the needs/wants of the sponsor, but generally will include: • Challenge Element named for sponsor — included on all park maps and signage within the park • Business name included on the Signpost Landmark at Cairn Hill • Two posts per year on OCPR social media (main page and Holly Oaks ORV Park page) with tag and sponsorship recognition/thanks • Business name/logo and link on Holly Oaks ORV Park Web page • Use of Holly Oaks ORV Park logo (within OCPR brand guidelines) Vehicle Sponsor Vehicle Sponsors are those providing vehicles for park staff and/or security/emergency services to utilize at Holly Oaks ORV Park. The park is in need of vehicles for patrol and maintenance. The park is also in need of equipment such as tractors, compactors and dozers for use at the park to develop and maintain trails and features. Specific details may be negotiated based upon the level of sponsorship (value of donation/lease of vehicles) but in general, sponsorship of vehicles for Holly Oaks ORV Park will have the following benefits: • Sponsor logo graphics (to be designed/provided by sponsor) prominently displayed on the vehicles (OCPR and MDNR logos will also be displayed) • 3x5 sign at The Funnel • Business name included on the Signpost Landmark at Cairn Hill 259 • Two posts per year on OCPR social media (main page and Holly Oaks ORV Park page) with tag and sponsorship recognition/thanks • Business name/logo and link on Holly Oaks ORV Park Web page • Use of Holly Oaks ORV Park logo (within OCPR brand guidelines) • Vehicles will be prominently displayed when not in use ORV Routes Sponsor There are two main ORV Routes at the park. These Routes are designed to be the main circulation routes around the park. The Routes connect all of the adventure areas and are designed as 96"-wide bi-directional routes, suitable for all vehicle types and with an enforced speed limits. • Route named for sponsor— included on all park maps and signage within the park • Business name included on the Signpost Landmark at Cairn Hill • Two posts per year on OCPR social media (main page and Holly Oaks ORV Park page) with tag and sponsorship recognition/thanks • Business name/logo and link on Holly Oaks ORV Park Web page • Use of Holly Oaks ORV Park logo (within OCPR brand guidelines) Guest Services Sponsor Guest Services at Holly Oaks ORV Park include things such as air -up service, wash station, parking areas, etc. Sponsorship recognition would depend on the facility or service being sponsored and options available for recognition. For example, OCPR and MDNR are in the process of finalizing parking lot design, which will likely include portable space markers which would have room for a sponsor logo throughout the parking lot. Park Supporter Park Sponsors are those not sponsoring a specific area or element within the park, but who sponsor the park as a whole and are therefore provided with marketing/advertising benefits depending upon the level of the sponsorship. • Flags along Dixie Highway (are we still considering? Maybe in a future year? Site plan?) • Or Flags along the parking lot interior to the park? • Sign space at the Dixie Ledge (large) • Sign space at the Funnel (medium) Pit Stop Sponsor Pit Stop sponsors will receive a 3x5 sign displayed along the fencing at the entrance to the Pit Stop from the main park. This thematic fenceline will be designed from old pipes and boards to give it a very rustic/mine feel. The Pit Stop is located on the west side of the park, and will be the location of vendor services, restrooms, and food services (and therefore visited by many park users). Sponsorship of Materials As the park develops, and will continue to evolve over time, OCPR is in need of materials to help keep the park new and exciting to park users. We are using a variety of materials to do so and would welcome sponsorship of additional materials that we can utilize for current and future projects. Examples of such materials could be (but are not limited to): • Building supplies (i.e. culverts, wood, metal) 260 • Landscaping supplies (i.e. aggregate, blocks, pavers, plant material) • Signage (safety, directional, informational) Sponsorship recognition for ORV Park materials should be proposed by the bidder based on the value of materials. Additional Opportunities Oakland County Parks and Recreation is open to hearing about additional sponsorship proposals that align with the mission and goals of the sponsoring company/organization. Please reach out to us prior to submitting your proposal and we would be happy to discuss your thoughts and ideas for the park prior to submission. Attachments: Attachment A: Current Park Design Map Attachment B: Holly Oaks ORV Park Plan & Standards Manual Attachment C: Holly ORV Park Feature Descriptions Attachment D: Oakland County Parks and Recreation Sponsorship Policy Submittal: Bidders should submit the following: 1. Cover letter including: a. Description of organization/business b. Description of sponsorship proposal 2. Optional additional/supplemental information as needed included, but not limited to: a. Drawings/sketches of proposed sponsorship proposal, if appropriate b. Details of proposed ORV feature, if appropriate c. Specific requirements for site development and/or recognition, if appropriate Evaluation Criteria: The following evaluation process will be used: 1. Bids will be evaluated as they are received by a committee of OCPRC staff and a representative from OC Purchasing. 2. Interviews/meetings maybe conducted at the discretion of the committee to discuss proposals and obtain additional information. 261 B. Criteria 1. Cover letter/Business Organization 2. Proposal a) Proposal should describe how it fits with the needs of the park based on: i. Holly Oaks Park Plan & Standards Manual ii. Information listed in the Request for Qualifications b) Proposal should indicate a proposed timeframe for sponsorship activation and recognition c) Proposal should indicate bidders previous experience with similar sponsorship/marketing activities 262 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: April 9, 2020 Subject: Update COVID 19 INTRODUCTION AND HISTORY AGENDA ITEM NO. 11 A ADMINISTRATION Staff will be prepared to provide a verbal update to the Commission regarding the status of policies and procedures at OCPR regarding COVID-19 at the Commission meeting on April 22, 2020. 263 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 AGENDA ITEM NO. 11 B PARK OPERATIONS/FARMERS MARKET To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Jeremy Brown, Asst. Park Supervisor -Waterford Oaks Submitted: March 16, 2020 Subject: 2019 Annual County Farmers Market Report INTRODUCTION AND HISTORY Oakland County Parks and Recreation Commission assumed management of the Oakland County Farmers Market in June of 2012. With nearly 100 vendors from 17 different Michigan counties and nearly 200,000 guests the market is a destination within the community. The market continues to offer educational programming and special events, increase volunteer use, grow food assistant benefits, obtain sponsors and maintain the market to an OCPR standard while meeting cost recovery goals. The following is a report of staff efforts in fulfilling those efforts. ATTACHMENTS - Oakland County Farmers Market Brochure - Oakland County Farmers Market Fact Sheet 264 2019 Year In Review 6 Total Vendors • 47 Farmers • 15 Handicrafters • 15 Specialty Foods • cks OT I- 68Total # of acres preserved by farmers 7 Special Events • 7 Cooking demos • 1 Soap making demo • 1 Spring Flower Day • 7 Food Truck Rallies • 1 Family Market Day • 2 Community Garage Sales • 1 Oakland Uncorked 460ffered Programs • 1 Corn Roast • 1 Senior Market Day • 1 Trick or treat • 1 Holiday Market • 1 Oakland County Employee Day • 2 Art Shows 13 MSUE Health & Nutrition Programs ■ 9 Yoga Sessions ! 6 Master Gardener Activities 118 # of Market Days Weather Forecast � . �n 11111 9 Days Average distance traveled 3 6 to farmers market by vendors mi Healthy Oakland Partnership `Family Market Day' Dollar value distributed to customers - $1,455 7 Oakland Conservation District days 8 Oakland County Health Division days OC Employee Day 300 - $5 coupons Dollar value distributed to employees - $1,500 1 WIC Project Fresh coupon distribution day 2 Senior Market Fresh coupon distribution days May 31 -Spring Flower Day & Art Show, 8.30 a.m: 2:30 p.m. Make your garden the envy of the neighborhood with a wide variety Of plants, Flowers and garden a rt. InIl aka bl e s and games for kids from 11) a.m.-2 p.m. (socks required). 5 ponso re If by Vi be Cred it Union. ling(thyOaklanrlpa I.tnership'sFamk(yh9arkeIDuy, 9a.m:1 p.m. Enjoy fitness demon stratiom,1nftatabit! bouncers (so ck s required), crafts a nd of her activ i ties- Eligible par tic i pants receive a S5 coupon for the purchase of Iota fly -grown produce. Ati9.7 - Oakland Uncorked, 7-10 p.m. Fx perience the best food and fine wines in Oakland County. Register at Water fordC ham be r-org o r call 248-858-6600, Sp on sure If by V ibe Credit Union. 11 a.m.-1 p.m. Enjoy a to mpfimentary ear of freshly grilled corn courtesy of market vendors -one per person white the corn lasts! Sponsored by Gen lsys Credit Union. Sept, 10-Healthy Oakland Partnership's Senior Market Day, 8 a.m: 1 p.m. Eligible participants receive a $5 coupon for the pu rc hase of Iota Ity grow n p reduce. Oct. 7-Michigan-Made Market, 3-8 p.m. Highlighting the best Michigan made arts, crafts and specialty foods. Shop Luca It Oct, 31 - Trick or Treat at the Market,10a.m.-7 p.m. Trick or treat with market vendors and enjoy kids games and activities. 5 p o n sored by Ge nt sys Cred it Un to n. Aec.2 - Holiday Market, 3-7 p.m, Find unique items for everyone on your list while supporting local small businesses. Vendars will be selling holiday gift items, food and more. Call 248.858-5495 or message OCmarket@*akgov corn to reserve a spot. 94 Food Truck Rai lIles Community Garage Sales 10:30 a.m.-1 *30 p.m. July 12 and Sept.20 9 a m.-2 p m. l:'l.v + ,. ,I) One person'sjunk isanot her peison'streasure. Shop toyour sponsvredey �EIVf5Y5 heart 'scontentorrent space to crca.r �.�on sell items. Rental space is515. _ Call 248.858-5495 or a -mail Ynamrl*ft Fntored road irudfraa OCmarket4oakgavcom. . 1tr30amr130pm on theddrd SaMdrf of Ndl morel. Cooking Demonstrations with Wfnter2021rA ]y 7- 1eW 'W' Y Jan- 9, 2Feb3 e _.. �(.L� (/••-•-G Y► v� Y�Yk� March March 13, CONTACT US MARKET HOURS 2350 Pontiac Lake Road 7 a.m: 1:30 p.m Waterford, M1 48326 May -December Market Manager: Jeremy grown Tues.,Thum&Sat. 248-858-5495 or248-858.0906 January -April OCmarket®oakgov,wm Saturdays only Rent the Market The Oakland County Farmers Market isavaiIsble to rent on Monday, Wednesday, Friday and Sunday, This unique venue is ideal for parties, weddings, shovversarmeetings. Available are 7,000 square feet of indoor space and a 6,400 square foot outdoor pavilton.Cost is $800 for eight hours. Contact market staff at 248.858.5495 or OCmarket@aakgov.com for rates and reservations. Free Document ShreddingShSo M{chael J. 6or,chard for Oakland County Residents [ir April24, 9.11 a.m., Aug.5, 5-7 p.m. Oct. 9, 9.11 a.m. Confidential and personal documentswill be shredded on site. Limit documents to three or four boxes of paper only. This service is available to residents: no commercial or business use. Enter through the Pontiac Lake Road entrance. Spo ns ore d by V i be Credi t U nt on. COMMISSIONER$ Gary R. McGillivray, Chairman J. David VanderVeen, Vice Chairman Ebony Bagley, Secretary Christine Long, ExecutiveCommittee Member Amanda Herzog Gregory C. Jamian Robert E. Kostin Andrea LaFontaine Jim Nash Nancy 1. Quarles Daniel J, Stencil, Executive Officer ADMINISTRATIVE OFFIGES 2800 WatkinsLake Road Waterford, MI 48328-1917 248.858.0906 1.888-OCPARKS Member GAKLAND � M ICHIGAN � 7 COUNTY PARKS FARMERS Gr�,r�+riu�rGrssaf�wpfa M A R K F. 1 t oxm ' � 1 U/1 I -A �J 266 From Farm to Family Oakland County Farmers Market is a mainstay for providing grower -direct fresh produce and flowers to county residents and visitors. The market hosts nearly 100 farmers and artisans, representing 17 Michigan counties. A producer -direct market, participating vendors must grow or make the products that they bring for sale during the main season (May -October). During the off season (November -April), vendors may bring approved farm market type items not produced by themselves. More than just fruits and veggies Fresh fruits and vegetables a m ava ilabl e th roug hout the year. Think asparagus and rhubarb in the spring; berries and tomatoes in summer; apples and Brussels sprouts in the fall; and root vegetables and potatoes in the winter. Additionally, shoppers can find baked goods, Fresh Rowers, holiday decor, fragrant evergreens, artisan crafts and products Ilke eggs, honey and maple syrup In season, Spend the day and enjoy a breakfast sandwich or barbecue lunch served by marketvan dars.Catch an educational program, participate in rhiIdren's activities and join Tn the fun during special events. The facility can also be rented for private events. There is alwayssomething happenfng at the market. Many market vendors are available seasonally based on their product offerings, but others attend year-round. MARKETHIOURS May -December January -April 7 a.m: 1.30 p.m. Tues.,Thurs.& Sat. Saturdays only New Vendors Interested in becoming a vendor at theDarla nd County Farmers Market?Visit OaklandCountyParks.com fora vendor application or call 248-858-5495. 1;i1ilmiIVLLj,: l,lijUL1 LW1I'l foil 1'IUUj=1'..I'llII11*1111113 Ito Answers for you Information at Stall # 15: SNAPIEBTand Double Up Food Bucks tokens Market and Oakland County Parks and Recreation information Vendor information Sign up for email updates Farad Assistance benefits at the Mlarket To ensure access to healthy foods for alI, Oakland County Farmers Market is proud to accept food assistance benefits, including: SNAPIEST available year-round The 5upplementalNutrltionAssistance — Program (SNAP) is the nation s largest. SNAP Market tokens ran be obtained at Stall #15 located inside the market. Double Up Food Bucks available year-round When you use a SNAP Bridge Card to shop at the Oakland County Farmers Market, the amount of money you spend Is matched with Double Up Food Bucks. Double Up Food Bucks can be used to oauate ua buy fruits and vegetables that have been grown In woo eucrrs' Michigan. Maximum $20 per day. 5eniorlMarket Fresh Coupons Coupon distribution dates -.June 11 and July 16. Participants must attend an onformational presentation at 9 a.m. , after which coupons will be distributed. The Senior Farmers Market Nutrition Program, known as Senior Project FRESWMarket FRESH in Michigan, provides older adults who qualify with unprocessed, Michigan -grown products from authorized farmers markets and roadside stands throughout Michigan, WIC Proj"t Fresh Coupons Coupon distribution date is July 25 From 830 a.m: 1 pun. Project FRESH Is an educational program providing participants with coupons to purchase locally grown fresh vegetables at participating farmers markets. For InFormation, call 248.058.1272. 'Find details about food assistance benehts A Mifma,org (Michigan Farmers Market Association) Pet Policy Animals, with the exception of service animals, are not allowed inside the market, under the canopy or within 10 feet of a vendor. Service animals are defined as dogs individually trained to do work or per Form tasks for individuals with disabilities. Dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the Americans with Disa bilities Act. SMART Access Look for the sunflower icon at 73 bus stops along the SMART N752 bus route. Oakland County Fanners Market access is now easier than ever — all buses along the route stop at the market. Find route information and schedules at Smartbus,org. r . what to buy? -' Inside this brochure you will find a handy Produce Availability chart. Forgot to bring cash? Oakland County Farmers Market has an ATM mach Ina. Select vendors accept credit cards. Inquire with individual vendors as to which cards they hon or. Grab a wagon Shoppers love the Oakland County Farmers Market wagons. Accumulate your purchases and roll on over to your vehicle. Parking Options Saturdays at the market can be very busy and the parking lot fills up quickly. Ova rnow parking is available at the Road Commission of Oakland County lot located west of the market. bility Awhee chair s avanas A wheefchafris avatlablefar patron use. Also on site Is forge, accessible family restroom. Shop and learn Learn from the experts, Michigon5tate university Extension Master Gordeners and Health and Nutrition Educators, Oakland Courity4-H, Oakland Conservation District and Oakland County Health Division have teamed up with the market to offer weekly educational programs for all ages. Many thanks to Gen isys Credit Union for sponsoring { the MSUE programs. 6 A Topics include garden and lawn tips; healthy Food choices; recipes and can ninglpreserving produce; I backyard habitats and su stain a b I lity efforts; free health I information and screenings; and more. Also be sure to look for marketartisans demonstrating their skills to create one -of -a -kind art For purchase. 267 Michigan Availability Guide b qNl Qufde f Ing, h.-q ,. cif a ar! I. and ve>ted 1; ``\\!_= eornmonty>irew„ in Hrthl>tu,. le [hvwa a wld. nnp. or Gym •' Rp mifablllry he.ausv iM acasvn Fvr irufn and rers[a6i.a 7 ..ri.:.ii <ryrren,re.rr.n,,.nar�n,w,Ir of •+ p�pN. Iwirr.r 71 nprrmes a.m.fob,4 -- I1I — wu.e.rkn —I chann vaaa ch.rNn I....r -- Helens ly'+"�r.n.r.P+ N.ct f Nn es wxcnef Pars Pkaml Ra�pnpb rs.rries I seNrlamlef ..�+w�+..s#.+'�. i.r.I.lowk✓'.�h�f.rN niM/swn�•ri..rww Michigan Availability Guide 6moo iaY a s..o•. we 1 �rcer.v ituuN. fpinfn ,_ CNIMre _ ----- c..nwro eaevm.an I vial -- rsrpl.nr I Lnsxt:l}d i bej Mw►wan. — __— — Pnlenl wrap. I I n,.IFpI � I r.PPerf I Pelateh h�l — wrnpwna — nwnn.. T— rw.r.., -- T—IP, 4CH[CAN STATE U IN 1 V E K S I T Y EXTENSION MSUE - Health & Nutrition Drop in between [�yr, 8:30 a.m, and 12:30 p.m. May 2 - Food Safety Learn how to keep the food you bring home from the market safe for you andyour famlly.with information on purchasing for quality, safe storage and safe preservation. May 23 - Early Greens Learn about Michigan early greens: How they fit into a healthy eating plan, creative ways to use them, how to store them and how to choose the best quality greens. Taste a sample of something made with early Michigan greens. Juneb-Herbs High blood pressure is major concern for many people. Learn how to use herbs, both fresh and dried, to enhance the flavor of foods without adding sodium. Make and take home a sample of a saltless seasoning and learn how to dry herbs. July 11 - Berries, berries, berries Michigan berries are some of the best in the world. Learn about the nutritional benefits of berries and try a sampie of something berry good. July 18-Beets Beets are healthy and tasty. Learn about beets and taste a recipe prepared with Michigan beets. July 25 - Family Market Day, 9 a.m.-1 p.m. Learn about MyPlate. Kids can do a "eating healthy" project. Aug.1 - Cherries Michigan is known for its wonderfuI cher rles, tart, sweet, fresh, frozen and dried. Learn about Michigan cherries: buying for qua iity,safety, storage and preservation. Tastesometh ing made from Michigan cherries and take home fecipes. A ug.15 - Ca ul iflowe r Cauliflower has become very popular in the past few years as a low carbohydrate replacement for other foods. Learn about ca ul [flower, taste something made with this vegetable, and take home recipes. 268 5ept.12 - Grapes Many kinds of grapes are grown in Michigan. Learn about the nutritional value of grapes and raisins.SamplesomethIng prepared from Michigan grapes and take home recipes for using grapes straight off the vine, Sept. 26 - Winter Squash W Inter squash comes in many varleties and can be used in a variety of ways. Learn how to buy and store for quality, sample something made from winter squash and take home recipes. Oct.3-Turnip5 Turnips are a great root vegetable. Learn about turnips, how they fit into healthy eating plan and taste somethIng made From turnips. ❑ct.17. Unions The re are a number of different varieties of onions. Find out which are the best for what you are cooking up. Try a sample of something oniony and take home so me recipes. Yoga at the Market Free, 45-minute yoga lessons take place on the grassy area to the west of the market building. Yoga lessons by Studio 8 Fitness of Waterford. SttkL 4FD tIUt EE& Saturday Morning Yoga, 9:30 a.m. May 2,June 6,July 11, Aug.1, Sep t.5 Free yoga mats for the first 10 participants. Thursday Lunchtime Yoga, Noon May 21, June 18, July 16, Aug. 20, Sept. 17 r DMASTE w GARDEN R VOLUNTEER PROGRAM M ay 30 - Native Pollinators Learn about and take home native Michigan wild Flowers that attract and feed native pollinators, including bLI tter R IoS, hummingbirds, bees and other insects. June 20-Herb Garden Oakland Conservation District 9a.m.-1 P.M. t . April 11 - Backyard Habitat Learn about the Backyard Habitat OAK AND CertificationProgram. `o....... NO, UMV i May 9 -Tree Sale Purchase remaining seedlings from the spring tree sale fundraiser. June 13 - Invasive Species Learn about invasive species including how to identify, manage and prevent the spread throughout your property. July I -The Value of Native Plants Learn why it's important to plant native plant species in your yard. An herb garden allows children to observe how food grows Aug, 8 -Monarch Butterflies LIVE! while they tend the plants.They learn how plants are used in Food and that plants continue to grow for future use. Come see the beauty of the Monarch Rutter fly. Learn about preparation its life cycle and how you ran helptheIrdeclining population. July IS- Rain Gauge How much rain really fell? Childrenwill make a sturdy rain gauge Sept. 12- FREE Well Water Testing that can be hung outside. After a storm, they can figure out the Well owners can bring water samples to be tested For nitrates amount of rainfall. on site. July 25- Hummingbirds 19 a.m. - I p.m.) Hummingblydsare attracted by"tube IIke or'bell shaped' flowers of many colors, but especially red. Favorite flowers include Agastache, coral bell, cardinal flower, blue/black salvia and c u phea'David Verity. Pla nt these varieties in an area from which you can watch the hummers' amusing behavior. Aug.15 - Tree Saplings Do you know what our Michigan State Tree is? Plant a white pine bare root tree sapling and transplant it in your yard to help create food and shelter for birds. Oct. 10 -Tree & Shrub Maintenance Askquestions about trimming trees and shrubs on your property. Find out the proper time of year to trim your trees and shrubs. C OC ! �fl111 UNTY M I C H I G A N Blood Ness ureI BiVII checks May 2, June 27,1u1y 25, Aug.29 and Sept. 26 Health Education Yoga mats available for use. May 21, June 18, July 10, Aug. 2V and Sept.17 MSUE program funding generously provided ENISYS CRCDlr UNION Sept. 12 - Bird Feeder Birds will be attracted to your yard if you provide food, water and shelter. It takes just a few minutes to put together a prefab bird house, so you can start enjoying the beauty of birds In your garden. Oct. 3- C reate a Te rra r i u m Plant two to three small plants in a see -through contal nor. As children watch them grow, they learn what plants need to survive and thrive. 269 Welcome to the oil Ind fillint Funupirt Mirkof '-�r�� ti �� 1• ' 'T y rE'L 1 . i 1 � t Kjn4m 5 �'741r51 .3r�rr ! C CONT V PA2Ks •1 270 Dallrland UnuntV Farmers 1warlIrtm- 2 86Total Vendors • �l't �m��s � ar • ■ l �. r a ]� • 9 ft6ui rindIA 4v4613 pIPSi3YLdby&m2S5 27 Special Events - 7 C1ool=g d=Ds I Corn Roast - 1 Soaa malaxl demo 1 Eemnr uArlmt Dag • 2 Sprmg Flower Day - 1 Yi ch o- tk t • 7 Food T --!k Ranj+ - I Habiiay Ma Imt • -i FaE:r ly >.}mk& Dow - 1 iDuldanrl Co y . 2 Comm ,..;ty Garaw floe Ebap ,q� pay • 1 Oakland U=iked 2 Art Shows e IS MSUE H—Mb 46 Programs xutittion Programs Offered 9 Yoga Sessions 6 Maeter Gard- - Activities 118 Y 0 •iwNM Drip. Weather Forecast rr ■* T #■C3 $Bill :a pays zs Dsps U D.1- 9 Daya At eruge distance rruvahed !Djzurners markethy odors 36 ini HeaUhy Oahiand PwLnership OC Employee Day 'Farad, M—k tDay' MU---kne d--ib i sao-M -DMP= 13.2-vitae!]etdb6 bd I ' awin B - 61,366 M EMP"ees-EL.M10 7 DaYlaod Comsernakiou I WIC Project Fresh District days coupon distrihutiDn day 8 0.= la d Conntg H—IM a Senior MaELA Fresh Division daya coupon distrihutinn days �,PV,° COuVr�COOKIIII(i F81r with rM ■ Free dernonstrafians 10-11 a-m_ each day SLOWS Discover culinary Pips drld 4ricks from local chefs and sample dishe sourcing fresh produce from Mirchioan farmers. IF- furfners Maxket H2350 Ponfloc Laka Pcod QAKLANQ Jon. -April Waterford MI A8328 5ot.7 cr— 1:30 p.rn. ,l1�Ti7 Mvy-dac. 248-SE85d46 FNQ iuea. Thurs. and Sot, 7 a.m.-1:34 p.m. 0Crnarlat0aaokgov.cxxn •F7 �7 F n 1�� i 1'r Alk Alk 71 •�,• YAN mil, e f \� ♦I I Mt 4 Aq ¢ � Y y a VLZ ,sw*d OE:j - 4'wsoL �uaclo st =1aq.Ibuu a ql OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA APRIL 22, 2020 To: Chairman McGillivray and Commission Members AGENDA ITEM NO. 11 C ADMINISTRATION From: Sue Wells, Manager of Parks and Recreation Operations Daniel J. Stencil, Executive Officer Submitted: April 9, 2020 Subject: Fiscal Sustainability Update INTRODUCTION AND HISTORY Staff will be prepared to provide an update to the Commission on the OCPRC Fiscal Sustainability work group. For your information we have attached the following reports: • OCPR FY2019/FY2018 Financial Activity Monthly Comparison — February 29, 2019 FY2020/FY2019 Financial Activity Monthly Comparison by Program/Department - (with Depreciation) • FY2020/FY2019 Financial Activity Monthly Comparison by Program/Department - (without Depreciation) Please note the next Fiscal Sustainability Committee meeting is scheduled on April 22, 2020 and will follow the OCPR Commission meeting. 275 Parks and Recreation Commission FY2020/FY2019 Financial Activity Monthly Comparison - February 29 Through February 29 FY2020 FY2020 Amended Amend. Budget FY2020 FY2019 FY2020/FY2019 Percentage Activitv by Controllable Category Budget % of Total Actuals Actuals Comparison Change REVENUES: Taxes $ 13,710,777.00 48.20% $ 11,439,672.71 $ 9,139,795.23 $ 2,299,877.48 25.16% Other Intergovernmental Revenues 130,000.00 0.46% 140,492.78 141,915.49 $ (1,422.71) -1.00% Charges for Services 10,948,749.00 38.49% 1,076,075.72 812,167.26 263,908.46 32.49% Operating and Capital Contributions 151,300.00 0.53% 71,355.10 7,359.36 63,995.74 869.58% Investment Income 435,000.00 1.53% 177,550.99 195,809.99 (18,259.00) -9.32% Other Revenue - 0.00% 29,499.51 8,263.85 21,235.66 256.97% Planned Use of Balance 3,070,204.00 10.79% - - 0.00% $ 28,446,030.00 100.00% $ 12,934,646.81 $ 10,305,311.18 $ 2,629,335.63 25.51% EXPENSES: Salaries $ 11,200,471.00 39.37% $ 3,039,697.34 $ 2,945,454.69 $ 94,242.65 3.20% Fringe Benefits 3,558,613.00 12.51% 1,411,859.00 1,339,337.56 72,521.44 5.41% Contractual Services 7,360,891.00 25.88% 1,784,698.34 1,731,634.11 53,064.23 3.06% Commodities 1,269,811.00 4.46% 149,744.86 136,962.92 12,781.94 9.33% Depreciation 2,976,027.00 10.46% 1,333,069.09 1,317,842.27 15,226.82 1.16% Transfer to Municipalities 276,320.00 0.97% - - - #DIV/0! Internal Services 1,703,897.00 5.99% 521,079.58 541,855.84 (20,776.26) -3.83% Transfers Out 100,000.00 0.35% 37,901.00 37,901.00 0.00% $ 28,446,030.00 100.00% $ 8,278,049.21 $ 8,013,087.39 $ 264,961.82 3.31% Revenue Over/(Under) Expenses $ 4,656,597.60 $ 2,292,223.79 $ 2,364,373.81 103.15% Activitv by Program Program # REVENUES: Administration 160000 $ 14,284,902.00 50.22% $ 11,817,987.70 $ 9,495,553.21 $ 2,322,434.49 24.46% Golf 160010 3,927,061.00 13.81% 222,502.00 153,374.16 69,127.84 45.07% Conference Centers 160044 1,279,160.00 4.50% 69,393.21 30,358.62 39,034.59 128.58% Parks 160070 3,487,253.00 12.26% 619,141.28 513,322.25 105,819.03 20.61% Recreation 160210 2,207,200.00 7.76% 165,394.16 77,176.24 88,217.92 114.31% County Market 160500 190,250.00 0.67% 39,113.95 35,526.70 3,587.25 10.10% Capital Improvements 160900 - 0.00% 1,114.41 - 1,114.41 0.00% Planned Use of Balance 160666 3,070,204.00 10.79% - - 0.00% $ 28,446,030.00 100.00% $ 12,934,646.71 $ 10,305,311.18 $ 2,629,335.53 25.51% EXPENSES: Administration 160000 $ 6,513,180.00 22.90% $ 1,971,713.72 $ 1,934,559.77 $ 37,153.95 1.92% Communications & Marketing 160001 305,216.00 1.07% 232,980.18 243,082.01 (10,101.83) -4.16% Golf 160010 3,534,888.00 12.43% 1,352,900.01 1,199,574.84 153,325.17 12.78% Golf Pro Shop 160015 678,089.00 2.38% 99,868.08 89,674.78 10,193.30 11.37% Conference Centers 160044 2,100,928.00 7.39% 498,536.55 460,596.98 37,939.57 8.24% Parks 160070 6,999,472.00 24.61% 2,073,011.41 2,049,001.65 24,009.76 1.17% Parks Partnership 160102 276,320.00 0.97% Recreation 160210 4,336,256.00 15.24% 1,110,501.70 1,044,438.29 66,063.41 6.33% Facilities and Maintenance 160430 2,923,038.00 10.28% 633,215.25 657,579.33 (24,364.08) -3.71% County Market 160500 192,291.00 0.68% 80,729.82 66,517.37 14,212.45 21.37% Audit and Compliance 181010 40,026.00 0.14% 17,182.63 22,014.82 (4,832.19) 0.00% Fiscal Services - Admin 182040 146,846.00 0.52% 59,254.52 58,083.65 1,170.87 2.02% Fiscal Services - Transaction Proc 182050 277,570.00 0.98% 87,578.97 96,861.06 (9,282.09) -9.58% Fiscal Services - Financial Rep. 182080 121,910.00 0.43% 60,576.37 91,102.84 (30,526.47) -33.51% $ 28,446,030.00 100.00% $ 8,278,049.21 $ 8,013,087.39 $ 264,961.82 3.31% Revenue Over/(Under) Expenses $ 4,656,597.50 $ 2,292,223.79 $ 2,364,373.71 103.15% Prepared by Fiscal Services Division April 9, 2020 276 BUDGET CENTER ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIP AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SV RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES SUB -TOTAL COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL OTHER: INTERNAL FUND CHARGES OTHER SUB -TOTAL TOTAL Parks and Recreation Commission FY2020/FY2019 Financial Activity Monthly Comparison - February 29 (Includes DEPRECIATION) FY2020 - thru February 29 FY2019 - thru February 28 FY2020/FY2019 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE 11,817,987.70 2,204,693.90 9,613,293.80 9,495,553.21 2,177,641.78 7,317,911.43 2,322,434.49 27,052.12 2,295,382.37 - 17,182.63 (17,182.63) - 22,014.82 (22,014.82) - (4,832.19) 4,832.19 - 59,254.52 (59,254.52) - 58,083.65 (58,083.65) - 1,170.87 (1,170.87) - 148.155.34 (148.155.34) - 187.963.90 (187,963.90) (39,808.56) 39,808.56 11,817,987.70 2,429,286.39 9,388,701.31 9,495,553.21 2,445,704.15 7,049,849.06 2,322,434.49 (16,417.76) 2,338,852.25 40,018.92 278,783.87 (238,764.95) 31,539.81 276,781.18 (245,241.37) 8,479.11 2,002.69 6,476.42 73,184.24 461,187.13 (388,002.89) 55,327.01 405,151.79 (349,824.78) 17,857.23 56,035.34 (38,178.11) 18,095.09 196,124.29 (178,029.20) 11,849.05 167,760.15 (155,911.10) 6,246.04 28,364.14 (22,118.10) 60,498.62 297,965.28 (237,466.66) 33,784.54 270,924.80 (237,140.26) 26,714.08 27,040.48 (326.40) 30,705.13 218,707.52 (188.002.39) 20,873.75 168.631.70 (147,757.95) 9,831.38 50,075.82 (40,244.44) 222,502.00 1,452,768.09 (1,230,266.09) 153,374.16 1,289,249.62 (1,135,875.46) 69,127.84 163,518.47 (94,390.63) 15,650.18 101,757.77 (86,107.59) - 86,476.83 (86,476.83) 15,650.18 15,280.94 369.24 14,013.54 91,572.16 (77,558.62) - 88,092.36 (88,092.36) 14,013.54 3,479.80 10,533.74 4,032.50 7,883.92 (3,851.42) 466.01 6,886.98 (6,420.97) 3,566.49 996.94 2,569.55 12,026.05 106,238.53 (94,212.48) 7,667.56 103,615.91 (95,948.35) - - 1,735.87 10,244.04 27,524.47 (17,280.43) 9,229.42 16,619.46 (7,390.04) - - (9,890.39) 725.00 27,750.01 (27,025.01) 624.00 25,760.57 (25,136.57) - - (1,888.44) 5,431.74 41,794.44 (36,362.70) 3,928.63 35,705.97 (31,777.34) 1,503.11 6,088.47 (4,585.36) 299.00 2,952.80 (2,653.80) 508.00 2,920.98 (2,412.98) (209.00) 31.82 (240.82) 2,447.67 69,227.85 (66,780.18) 4,437.81 74,727.90 (70,290.09) (1,990.14) (5,500.05) 3,509.91 4,523.59 21,834.60 (17,311.01) 3,497.19 19,790.02 (16,292.83) 1,026.40 2,044.58 (1,018.18) 69,393.31 498,536.55 (429,143.24) 30,358.62 460,596.98 (430,238.36) 39,034.69 37,939.57 1,095.12 39,113.95 80,729.82 (41,615.87) 35,526.70 66,517.37 (30,990.67) 3,587.25 14,212.45 (10,625.20) 39,113.95 80,729.82 (41,615.87) 35,526.70 66,517.37 (30,990.67) 3,587.25 14,212.45 (10,625.20) 154,636.45 503,093.22 (348,456.77) 126,081.21 488,534.94 (362,453.73) 28,555.24 14,558.28 13,996.96 143,034.06 351,772.17 (208,738.11) 106,025.20 378,458.72 (272,433.52) 37,008.86 (26,686.55) 63,695.41 3,712.77 23,256.88 (19,544.11) 5,598.00 20,107.07 (14,509.07) (1,885.23) 3,149.81 (5,035.04) 56,564.68 375,862.67 (319,297.99) 67,953.17 418,122.17 (350,169.00) (11,388.49) (42,259.50) 30,871.01 27,562.00 109,968.32 (82,406.32) 42,294.00 100,775.84 (58,481.84) (14,732.00) 9,192.48 (23,924.48) 40,715.00 48,333.37 (7,618.37) 35,289.00 43,663.84 (8,374.84) 5,426.00 4,669.53 756.47 20,320.00 57,249.24 (36,929.24) 15,345.00 50,349.44 (35,004.44) 4,975.00 6,899.80 (1,924.80) 6,700.17 68,911.03 (62,210.86) 8,036.60 53,999.86 (45,963.26) (1,336.43) 14,911.17 (16,247.60) 22.24 22,501.80 (22,479.56) - 19,315.52 (19,315.52) 22.24 3,186.28 (3,164.04) 103,730.29 230,621.86 (126,891.57) 58,553.88 185,862.17 (127,308.29) 45,176.41 44,759.69 416.72 62,143.62 281,440.85 48,146.19 289,812.08 (241,665.89) 70.000.00 61.752.40 8,247.60 - - - 70,000.00 61,752.40 8,247.60 689,141.28 2,134,763.81 (1,226,325.30) 513,322.25 2,049,001.65 (1,535,679.40) 175,819.03 85,762.16 309,354.10 79,038.89 604,596.02 (525,557.13) 73,897.24 546,520.01 (472,622.77) 5,141.65 58,076.01 (52,934.36) 3,855.34 60,380.49 (56,525.15) 3,008.00 57,805.99 (54,797.99) 847.34 2,574.50 (1,727.16) 10,203.56 299,825.73 (289,622.17) 120.00 309,225.05 (309,105.05) 10,083.56 (9,399.32) 19,482.88 1,804.34 5,603.04 (3,798.70) 151.00 7,977.75 (7,826.75) 1,653.34 (2,374.71) 4,028.05 492.03 78.344.02 (77,851.99) - 122.909.49 (122,909.49) 492.03 (44,565.47) 45,057.50 95,394.16 1,048,749.30 (953,355.14) 77,176.24 1,044,438.29 (967,262.05) 18,217.92 4,311.01 13,906.91 - 633.215.25 (633.215.25) - 657.579.33 (657,579.33) (24,364.08) 24,364.08 - 633,215.25 (633,215.25) - 657,579.33 (657,579.33) - (24,364.08) 24,364.08 1,114.41 - - - - - 1,114.41 $ 12,934,646.81 $ 8,278,049.21 $ 4,656,597.60 $ 10,305,311.18 $ 8,013,087.39 $ 2,292,223.79 $ 2,628,221.22 $ 264,961.82 $ 2,582,556.63 Prepared by Fiscal Services Division 03r23r2020 277 BUDGET CENTER ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIP AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SV RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES SUB -TOTAL COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK HOLLY OAKS ORV PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL OTHER: INTERNAL FUND CHARGES OTHER SUB -TOTAL TOTAL Parks and Recreation Commission FY2020/FY2019 Financial Activity Monthly Comparison - February 29 For Management Purposes Only - WITHOUT DEPRECIATION FY2020-thru February 29 FY2019-thru February 28 YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE FY2020/FY2019 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE 11,817,987.70 2,195,947.05 9,622,040.65 9,495,553.21 2,168,894.93 7,326,658.28 2,322,434.49 27,052.12 2,295,382.37 - 17,182.63 (17,182.63) - 22,014.82 (22,014.82) - (4,832.19) 4,832.19 - 59,254.52 (59,254.52) - 58,083.65 (58,083.65) - 1,170.87 (1,170.87) - 148,155.34 (148.155.34) - 187.963.90 (187,963.90) (39,808.56) 39,808.56 11,817,987.70 2,420,539.54 9,397,448.16 9,495,553.21 2,436,957.30 7,058,595.91 2,322,434.49 (16,417.76) 2,338,852.25 40,018.92 217,780.28 (177,761.36) 31,539.81 223,769.38 (192,229.57) 8,479.11 (5,989.10) 14,468.21 73,184.24 310,036.92 (236,852.68) 55,327.01 251,959.27 (196,632.26) 17,857.23 58,077.65 (40,220.42) 18,095.09 132,893.27 (114,798.18) 11,849.05 106,785.66 (94,936.61) 6,246.04 26,107.61 (19,861.57) 60,498.62 258,969.64 (198,471.02) 33,784.54 235,329.18 (201,544.64) 26,714.08 23,640.46 3,073.62 30,705.13 176,347.71 (145,642.58) 20.873.75 122.397.65 (101,523.90) 9,831.38 53,950.06 (44,118.68) 222,502.00 1,096,027.82 (873,525.82) 153,374.16 940,241.14 (786,866.98) 69,127.84 155,786.68 (86,658.84) 15,650.18 63,369.37 (47,719.19) - 48,751.93 (48,751.93) 15,650.18 14,617.44 1,032.74 14,013.54 48,349.62 (34,336.08) - 50,307.63 (50,307.63) 14,013.54 (1,958.01) 15,971.55 4,032.50 6,080.97 (2,048.47) 466.01 5,084.03 (4,618.02) 3,566.49 996.94 2,569.55 12,026.05 69,917.88 (57,891.83) 7,667.56 67,295.26 (59,627.70) 4,358.49 2,622.62 1,735.87 10,244.04 27,242.72 (16,998.68) 9,229.42 16,337.71 (7,108.29) 1,014.62 10,905.01 (9,890.39) 725.00 26,254.21 (25,529.21) 624.00 24,264.77 (23,640.77) 101.00 1,989.44 (1,888.44) 5,431.74 34,191.94 (28,760.20) 3,928.63 30,951.12 (27,022.49) 1,503.11 3,240.82 (1,737.71) 299.00 1,472.95 (1,173.95) 508.00 1,441.13 (933.13) (209.00) 31.82 (240.82) 2,447.67 34,572.30 (32,124.63) 4,437.81 40,072.35 (35,634.54) (1,990.14) (5,500.05) 3,509.91 4,523.59 21,042.10 (16,518.51) 3,497.19 18,997.52 (15,500.33) 1,026.40 2,044.58 (1,018.18) 69,393.31 332,494.06 (263,100.75) 30,358.62 303,503.45 (273,144.83) 39,034.69 28,990.61 10,044.08 39,113.95 79,236.37 (40,122.42) 35,526.70 65,023.92 (29,497.22) 3,587.25 14,212.45 (10,625.20) 39,113.95 79,236.37 (40,122.42) 35,526.70 65,023.92 (29,497.22) 3,587.25 14,212.45 (10,625.20) 154,636.45 368,713.33 (214,076.88) 126,081.21 353,181.81 (227,100.60) 28,555.24 15,531.52 13,023.72 143,034.06 229,535.75 (86,501.69) 106,025.20 263,305.55 (157,280.35) 37,008.86 (33,769.80) 70,778.66 3,712.77 7,630.63 (3,917.86) 5,598.00 4,692.22 905.78 (1,885.23) 2,938.41 (4,823.64) 56,564.68 281,749.13 (225,184.45) 67,953.17 326,015.70 (258,062.53) (11,388.49) (44,266.57) 32,878.08 27,562.00 81,256.12 (53,694.12) 42,294.00 67,615.48 (25,321.48) (14,732.00) 13,640.64 (28,372.64) 40,715.00 35,456.17 5,258.83 35,289.00 32,270.79 3,018.21 5,426.00 3,185.38 2,240.62 20,320.00 45,816.34 (25,496.34) 15,345.00 38,916.54 (23,571.54) 4,975.00 6,899.80 (1,924.80) 6,700.17 65,746.63 (59,046.46) 8,036.60 51,499.15 (43,462.55) (1,336.43) 14,247.48 (15,583.91) 22.24 7,811.40 (7,789.16) - 4,625.12 (4,625.12) 22.24 3,186.28 (3,164.04) 103,730.29 149,015.71 (45,285.42) 58,553.88 106,925.82 (48,371.94) 45,176.41 42,089.89 3,086.52 62,143.62 218,232.28 (156,088.66) 48,146.19 228,471.33 (180,325.14) 13,997.43 (10,239.05) 24,236.48 70,000.00 61,752.40 689,141.28 1,552,715.89 (871,822.21) 513,322.25 1,477,519.51 (964,197.26) 105,819.03 13,443.98 92,375.05 79,038.89 583,283.51 (504,244.62) 73,897.24 505,133.40 (431,236.16) 5,141.65 78,150.11 (73,008.46) 3,855.34 34,526.24 (30,670.90) 3,008.00 31,951.79 (28,943.79) 847.34 2,574.45 (1,727.11) 10,203.56 178,635.33 (168,431.77) 120.00 200,143.25 (200,023.25) 10,083.56 (21,507.92) 31,591.48 1,804.34 4,817.74 (3,013.40) 151.00 7,192.45 (7,041.45) 1,653.34 (2,374.71) 4,028.05 492.03 53,490.82 (52.998.79) - 98.056.39 (98.056.39) 492.03 (44,565.57) 45,057.60 95,394.16 854,753.64 (759,359.48) 77,176.24 842,477.28 (765,301.04) 18,217.92 12,276.36 5,941.56 - 609,212.80 (609.212.80) - 629,522.52 (629,522.52) (20,309.72) 20,309.72 - 609,212.80 (609,212.80) - 629,522.52 (629,522.52) - (20,309.72) 20,309.72 1,114.41 $ 12,934,646.81 $ 6,944,980.12 $ 1,114.41 5,989,666.69 $ 10,305,311.18 $ 6,695,245.12 $ 3,610,066.06 $ 2,SS8,221.22 $ 187,982.60 $ 2,370,238.62 Prepared by Fisd Services OM2()20 278 Executive Officer's Report April 22, 2020 - Item # 11 D Upcoming Events: Due to the Stay Home Stay Safe mandate from the Governor's office regarding social distancing, OCPR has canceled programs and activities. As a result, no Upcoming Events reports are included with this packet. 2. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next OCPR Commission meeting is the Regular OCPR Commission Meeting on Wednesdav, Mav 6, 2020 at 1:00 p.m. The next OCPRC Executive Committee meeting is scheduled on Monday. Mav 16. 2020 at 1:00 p.m. 3. OCPR Facility Use: The OCPRC Executive Committee requested information on the use of the facilities at White Lake Oaks and Waterford Oaks. Included are reports on the facility use for White Lake Oaks Conference/Banquet Center, Waterford Oaks Activity Center and Waterford Oaks Lookout Lodge. 4. National Volunteer Week Program: At this time, the National Volunteer Week program will not move forward for its original April timeframe, however there is discussion about offering a similar program in the fall to replace the canceled one this spring. After a decision has been made regarding a fall date, we will present it for the Commission's approval. Because National Volunteer Week is still happening in April, OCPR staff will be coordinating efforts to recognize and appreciate volunteers digitally, to show OCPR's appreciation on behalf of the organization. 5. Bailey House Update: Staff anticipates presenting the Donation Agreement with Mr. Initzari and the Purchase Agreement with Preservation Clarkston for the property adjacent to Independence Oaks Park to the Commission for approval at the May 6, 2020 OCPR Meeting 6. Communications and Marketing: Attached to this report is a Communications and Marketing and Marketing Media Report on Oakland County Parks and Recreation from Desiree Stanfield, Supervisor — Communications and Marketing. 279 White Lake Oaks Conference Center Event Attendance FiscalShomrers" Spor is and -Other Events. _�.: ; :,Ahmver� Corporate Golf w :. � 'TOTAL Year Wedding ` Funerals Events Outings Parties . Birthdays- '. Events 2017 55 988 657 3204 377 526 0 345 6097 2018 27 887 418 678 779 45 80 431 3318 2019 6 0 103 0 154 0 0 442 699 280 2017 Facility Use Information Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types 1 Activity Center 5/26/2017 Anthes, Malinda Wedding & Reception 2 Activity Center 1/8/2017 ARSENAL HOG, WHOG Meeting 3 Activity Center 2/5/2017 ARSENAL HOG, WHOG Meetings 4 Activity Center 3/5/2017 ARSENAL HOG, WHOG Meeting 5 Activity Center 4/2/2017 ARSENAL HOG, WHOG 6 Activity Center 5/7/2017 ARSENAL HOG, WHOG 7 Activity Center 6/4/2017 ARSENAL HOG, WHOG 8 Activity Center 9/10/2017 ARSENAL HOG, Meeting 9 Activity Center 8/25/2017 Ball, Corsita Set Up 10 Activity Center 8/26/2017 Ball, Corsita Wedding 11 Activity Center 9/1/2017 Ballentine, Lynette Set up 12 Activity Center 9/2/2017 Ballentine, Lynette Set up 13 Activity Center 9/2/2017 Ballentine, Lynette Wedding Reception 14 Activity Center 10/4/2016 Big Chief Chorus Chorus 15 Activity Center 10/11/2016 Big Chief Chorus Chorus 16 Activity Center 10/18/2016 Big Chief Chorus Chorus 17 Activity Center 10/25/2016 Big Chief Chorus Chorus 18 Activity Center 11/1/2016 Big Chief Chorus Chorus 19 Activity Center 11/8/2016 Big Chief Chorus Chorus 20 Activity Center 11/15/2016 Big Chief Chorus Chorus 21 Activity Center 11/22/2016 Big Chief Chorus Chorus 22 Activity Center 11/29/2016 Big Chief Chorus Chorus 23 Activity Center 1/3/2017 Big Chief Chorus Chorus 24 Activity Center 1/24/2017 Big Chief Chorus Chorus 25 Activity Center 1/31/2017 Big Chief Chorus Chorus 26 Activity Center 2/7/2017 Big Chief Chorus Chorus 27 Activity Center 2/14/2017 Big Chief Chorus Chorus 28 Activity Center 2/21/2017 Big Chief Chorus Chorus 29 Activity Center 2/28/2017 Big Chief Chorus Chorus 30 Activity Center 3/7/2017 Big Chief Chorus Chorus 31 Activity Center 3/14/2017 Big Chief Chorus Chorus 32 Activity Center 3/21/2017 Big Chief Chorus Chorus 33 Activity Center 3/28/2017 Big Chief Chorus Chorus 34 Activity Center 4/4/2017 Big Chief Chorus Chorus 35 Activity Center 4/11/2017 Big Chief Chorus Chorus 36 Activity Center 4/18/2017 Big Chief Chorus Chorus 37 Activity Center 4/25/2017 Big Chief Chorus Chorus 38 Activity Center 5/2/2017 Big Chief Chorus Chorus 39 Activity Center 5/9/2017 Big Chief Chorus Chorus 40 Activity Center 5/16/2017 Big Chief Chorus Chorus 41 Activity Center 5/23/2017 Big Chief Chorus Chorus 42 Activity Center 5/30/2017 Big Chief Chorus Chorus 43 Activity Center 6/6/2017 Big Chief Chorus Chorus 44 Activity Center 6/13/2017 Big Chief Chorus Chorus 45 Activity Center 6/20/2017 Big Chief Chorus Chorus 46 Activity Center 6/27/2017 Big Chief Chorus Chorus 47 Activity Center 7/4/2017 Big Chief Chorus Chorus 48 Activity Center 7/11/2017 Big Chief Chorus Chorus 49 Activity Center 7/18/2017 Big Chief Chorus Chorus 50 Activity Center 7/25/2017 Big Chief Chorus Chorus 51 Activity Center 8/1/2017 Big Chief Chorus Chorus 52 Activity Center 8/8/2017 Big Chief Chorus Chorus 53 Activity Center 8/15/2017 Big Chief Chorus Chorus 54 Activity Center 8/22/2017 Big Chief Chorus Chorus 55 Activity Center 8/29/2017 Big Chief Chorus Chorus 56 Activity Center 9/5/2017 Big Chief Chorus Chorus 57 Activity Center 9/12/2017 Big Chief Chorus Chorus 58 Activity Center 9/19/2017 Big Chief Chorus Chorus 59 Activity Center 9/26/2017 Big Chief Chorus Chorus 60 Activity Center 10/21/2016 Blumerich, Lisa Set Up 61 Activity Center 10/22/2016 Blumerich, Lisa Reception 62 Activity Center 10/4/2016 Bridge Group Bridge 63 Activity Center 10/11/2016 Bridge Group Bridge 64 Activity Center 10/18/2016 Bridge Group Bridge 65 Activity Center 10/25/2016 Bridge Group Bridge 66 Activity Center 11/1/2016 Bridge Group Bridge 67 Activity Center 11/8/2016 Bridge Group Bridge 68 Activity Center 11/15/2016 Bridge Group Bridge VSI-System VSI-System VSI-System Headcount 3 2( 3 3 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 31 2 3 2 2 2 2 2 2 2 281 2017 Facility Use Information Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types 69 Activity Center 11/22/2016 Bridge Group Bridge 70 Activity Center 11/29/2016 Bridge Group Bridge 71 Activity Center 12/6/2016 Bridge Group Bridge 72 Activity Center 12/13/2016 Bridge Group Bridge 73 Activity Center 12/20/2016 Bridge Group Bridge 74 Activity Center 12/27/2016 Bridge Group Bridge 75 Activity Center 1/3/2017 Bridge Group Bridge 76 Activity Center 1/24/2017 Bridge Group Bridge 77 Activity Center 1/31/2017 Bridge Group Bridge 78 Activity Center 2/7/2017 Bridge Group Bridge 79 Activity Center 2/14/2017 Bridge Group Bridge 80 Activity Center 2/21/2017 Bridge Group Bridge 81 Activity Center 2/28/2017 Bridge Group Bridge 82 Activity Center 3/7/2017 Bridge Group Bridge 83 Activity Center 3/14/2017 Bridge Group Bridge 84 Activity Center 3/21/2017 Bridge Group Bridge 85 Activity Center 3/28/2017 Bridge Group Bridge 86 Activity Center 4/4/2017 Bridge Group Bridge 87 Activity Center 4/11/2017 Bridge Group Bridge 88 Activity Center 4/18/2017 Bridge Group Bridge 89 Activity Center 4/25/2017 Bridge Group Bridge 90 Activity Center 5/2/2017 Bridge Group Bridge 91 Activity Center 5/9/2017 Bridge Group Bridge 92 Activity Center 5/16/2017 Bridge Group Bridge 93 Activity Center 5/23/2017 Bridge Group Bridge 94 Activity Center 5/30/2017 Bridge Group Bridge 95 Activity Center 6/6/2017 Bridge Group Bridge 96 Activity Center 6/13/2017 Bridge Group Bridge 97 Activity Center 6/20/2017 Bridge Group Bridge 98 Activity Center 6/27/2017 Bridge Group Bridge 99 Activity Center 7/4/2017 Bridge Group Bridge 100 Activity Center 7/11/2017 Bridge Group Bridge 101 Activity Center 7/18/2017 Bridge Group Bridge 102 Activity Center 7/25/2017 Bridge Group Bridge 103 Activity Center 8/1/2017 Bridge Group Bridge 104 Activity Center 8/8/2017 Bridge Group Bridge 105 Activity Center 8/15/2017 Bridge Group Bridge 106 Activity Center 8/22/2017 Bridge Group Bridge 107 Activity Center 8/29/2017 Bridge Group Bridge 108 Activity Center 9/5/2017 Bridge Group Bridge 109 Activity Center 9/12/2017 Bridge Group Bridge 110 Activity Center 9/19/2017 Bridge Group Bridge 111 Activity Center 9/26/2017 Bridge Group Bridge 112 Activity Center 7/2/2017 Broome, Nicole Open HOuse 113 Activity Center 7/1/2017 Bryant, Brenda Open House 114 Activity Center 6/9/2017 Connop, Beth set up 115 Activity Center 6/10/2017 Connop, Beth Reception 116 Activity Center 7/21/2017 Cordova, Monica Set up 117 Activity Center 7/22/2017 Cordova, Monica quinceanera 118 Activity Center 6/22/2017 Daldine, Brittany Rehersal 119 Activity Center 6/24/2017 Daldine, Brittany Reception 120 Activity Center 7/15/2017 Darnesha Coleman Rehersal 121 Activity Center 7/16/2017 Darnesha Coleman Set Up 122 Activity Center 7/16/2017 Darnesha Coleman Wedding & Reception 123 Activity Center 8/11/2017 Davis, Gwendolyn Birthday 124 Activity Center 7/7/2017 Fields, Shoretta Open House 125 Activity Center 12/17/2016 Fountain, Ariane Christmas Party 126 Activity Center 7/29/2017 Fountain, Ariane White Affair 127 Activity Center 5/19/2017 Fox, Jennifer Set up 128 Activity Center 5/20/2017 Fox, Jennifer Reception 129 Activity Center 5/27/2017 Gutierrez, Laura Weeding Reception 130 Activity Center 5/5/2017 Hall, Selvy set up 131 Activity Center 5/6/2017 Hall, Selvy Wedding 132 Activity Center 5/11/2017 Holmes, Tara Sports Banquet 133 Activity Center 12/3/2016 Hubarth, Linda Christmas Party 134 Activity Center 9/22/2017 Hubbell, Allison set up 135 Activity Center 9/23/2017 Hubbell, Allison Wedding Reception 136 Activity Center 1/28/2017 Johnson, Alisha Birthday Party 137 Activity Center 12/4/2016 Kim, Amy Setup 138 Activity Center 12/4/2016 Kim, Amy Birthday VSI-System VSI-System VSI-System VSI-System VSI-System Headcount 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 150 3 100 1 20 1 150 20 3 200 3 20 3 150 2 20 2 20 2 100 3 45 3 100 3 100 3 100 20 3 150 3 70 21 2 175 3 150 1 130 20 3 200 3 80 3 20 3 200 7�L , 2017 Facility Use Information Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 139 Activity Center 12/31/2016 Lynn Reiss New Years Eve 3 50 140 Activity Center 7/9/2017 Mares, Enrique Baptism 3 25 141 Activity Center 9/9/2017 Martha Diehl 90th Bday 3 150 142 Activity Center 8/12/2017 Martinez, Juan 15th Birthday 3 150 143 Activity Center 11/19/2016 Ming, Amy Set Up 3 20 144 Activity Center 11/19/2016 Ming, Amy Surprise 60th 3 125 145 Activity Center 2/10/2017 Moore, Tonia Early Set Up VSI-System 20 146 Activity Center 2/11/2017 Moore, Tonia Wedding 3 70 147 Activity Center 8/5/2017 Norman, Kayla Reception 3 100 148 Activity Center 10/7/2016 OCPRC - Adaptive Rec 30 200 149 Activity Center 11/17/2016 OCPRC - Adaptive Rec Wrapping Party 30 15 150 Activity Center 12/28/2016 OCPRC - Adaptive Rec 30 200 151 Activity Center 5/4/2017 OCPRC - Adaptive Rec Fiesta Social 30 200 152 Activity Center 10/21/2016 OCPRC -Admin Potato Bar 30 50 153 Activity Center 10/27/2016 OCPRC -Admin Safety Training 30 40 154 Activity Center 12/14/2016 OCPRC - Admin Christmas Set-up 30 20 155 Activity Center 12/15/2016 OCPRC - Admin 2016 Christmas Party 30 20 156 Activity Center 2/10/2017 OCPRC - Admin Promo Sorting 30 2 157 Activity Center 3/3/2017 OCPRC - Admin Promo Sorting 30 5 158 Activity Center 3/10/2017 OCPRC - Admin Supervisors meeting- Round tables, 6 chairs each 30 50 159 Activity Center 3/30/2017 OCPRC - Admin MParks Safety Training 30 100 160 Activity Center 4/6/2017 OCPRC - Admin Health Screenings 30 100 161 Activity Center 4/27/2017 OCPRC - Admin Kids Day 30 20 162 Activity Center 5/17/2017 OCPRC - Admin meeting 30 50 163 Activity Center 6/16/2017 OCPRC - Admin Supervisors Meeting- rounds with 6 chairs 30 50 164 Activity Center 9/14/2017 OCPRC-Admin Ice cream social 30 30 165 Activity Center 9/21/2017 OCPRC -Admin Quarterly Supervisors'Mtg 30 50 166 Activity Center 3/31/2017 OCPRC - Mobile Rec & Special Events ocprc 30 20 167 Activity Center 3/25/2017 OCPRC - Rec Program Service Group interviews 30 100 168 Activity Center 4/8/2017 OCPRC - Rec Program Service Group interviews 30 100 169 Activity Center 5/31/2017 OCPRC - Rec Program Service Meeting 30 15 170 Activity Center 5/31/2017 OCPRC - Rec Program Service 30 20 171 Activity Center 6/19/2017 OCPRC - Rec Program Service Meeting 30 20 172 Activity Center 9/29/2017 OCPRC - Rec Program Service Camp Info Meeting VSI-System 20 173 Activity Center 11/7/2016 OCPRC - Sheriff Meeting 30 50 174 Activity Center 3/26/2017 OCPRC - Sheriff Mounted Meeting- Empty Room setup 30 50 175 Activity Center 5/15/2017 OCPRC - Sheriff Meeting- Classroom setup for 75 30 75 176 Activity Center 12/11/2016 OCPRC - Waterford WP DO NOT BOOK 1 177 Activity Center 12/27/2016 OCPRC - Waterford WP WOAC Open House- No staff needed 30 50 178 Activity Center 4/1/2017 OCPRC - Waterford WP Training- No Staff needed 30 50 179 Activity Center 5/25/2017 Ocprc- Waterford Market 30 20 180 Activity Center 9/30/2017 Patrick Carr Wedding 1 160 181 Activity Center 12/25/2016 Patt Dinner 2 100 182 Activity Center 2/25/2017 Pedraza, Dayanaris Baby Shower 3 100 183 Activity Center 12/16/2016 Phoenix Residential Services Christmas Party 3 125 184 Activity Center 4/9/2017 Pontiac Yacht Club, Spring Recall 3 100 185 Activity Center 6/17/2017 Ramona Rivera 80 th Birthday 3 100 186 Activity Center 9/8/2017 Randall, Jasmine Reception 3 150 187 Activity Center 9/15/2017 Rooney, Christy Set Up VSI-System 20 188 Activity Center 9/16/2017 Rooney, Christy Wedding Reception 3 170 189 Activity Center 9/24/2017 Rosado, Carmen Baby Shower 3 50 190 Activity Center 6/3/2017 Rose, Meredith Set Up 3 20 191 Activity Center 6/3/2017 Rose, Meredith Reception 1 200 192 Activity Center 10/8/2016 Serda, Beth Set Up 3 20 193 Activity Center 10/8/2016 Serda, Beth Wedding 3 100 194 Activity Center 10/14/2016 Shano, Shari Set Up VSI-System 20 195 Activity Center 10/15/2016 Shano, Shari Wedding 3 150 196 Activity Center 4/15/2017 Smith, Taisha Bday 3 100 197 Activity Center 12/1/2016 Social Security 567 Meeting VSI-System 50 198 Activity Center 12/1/2016 Social Security 567 Meeting VSI-System 50 199 Activity Center 12/8/2016 Social Security 567 Meeting VSI-System 50 200 Activity Center 12/8/2016 Social Security 567 Meeting VSI-System 50 201 Activity Center 6/7/2017 Social Security 567 Meeting 3 50 202 Activity Center 6/7/2017 Social Security 567 Meeting 3 50 203 Activity Center 4/22/2017 Solomon, Jestina Retirement/B-day 3 100 204 Activity Center 12/10/2016 SPARTAN PAVING, Meeting 3 100 205 Activity Center 11/5/2016 Summers, Chris Wedding 2 150 206 Activity Center 11/4/2016 Summers, Christopher Set up 3 20 207 Activity Center 5/13/2017 The Dance Place Banquet 3 150 208 Activity Center 8/18/2017 Theriault, Christina Set Up VSI-System 20 283 2017 Facility Use Information Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 209 Activity Center 8/19/2017 Theriault, Christina Reception 2 180 210 Activity Center 8/20/2017 Trevizo-Loya, Johana Baby Shower 2 120 211 Activity Center 6/25/2017 Vazquez Rojas, Elisa Graduation 2 80 212 Activity Center 12/18/2016 WATERFORD MOTT POOL & FITNESS Christmas Party 31 200 213 Activity Center 7/30/2017 White, Joyce Grad Party 3 SO 214 Activity Center 7/14/2017 Williams, Yolanda Sweet 16 3 45 215 Activity Center 10/1/2016 Woodard, Melissa Wedding Reception 3 75 216 Activity Center 10/2/2016 ARSENAL HOG, Meeting 1 80 217 Activity Center 11/6/2016 ARSENAL HOG, Meeting 1 80 218 Activity Center 11/27/2016 ARSENAL HOG, Meeting 1 80 Activity Center Totals 13,192 1 Lookout Lodge 2/19/2017 Al Wilson Birthday 2 100 2 Lookout Lodge 8/11/2017 Alcala, Lisa Set Up VSI-System 20 3 Lookout Lodge 8/12/2017 Alcala, Lisa Wedding and Reception 3 50 4 Lookout Lodge 9/2/2017 Aranda, Carmen Birthday 2 60 5 Lookout Lodge 6/4/2017 Bachusz, Kelly Bridal Shower 1 70 6 Lookout Lodge 5/26/2017 Bailey, Leslie Wedding Reception 3 20 7 Lookout Lodge 5/27/2017 Bailey, Leslie Wedding Reception 3 100 8 Lookout Lodge 10/15/2016 Ball, Stephen Birthday Party VSI-System 50 9 Lookout Lodge 9/24/2017 Bentz, Bonnie Memorial 3 75 10 Lookout Lodge 1/10/2017 Big Chief Chorus Chorus 31 50 11 Lookout Lodge 1/17/2017 Big Chief Chorus Chorus 31 50 12 Lookout Lodge 6/9/2017 Bowman, Tracy Open House 1 50 13 Lookout Lodge 3/25/2017 Breckenridge, Sandy Bridal Shower 3 50 14 Lookout Lodge 1/10/2017 Bridge Group Bridge 2 20 15 Lookout Lodge 1/17/2017 Bridge Group Bridge 2 20 16 Lookout Lodge 7/29/2017 Brown, Socha Open House 3 60 17 Lookout Lodge 12/4/2016 Bruner, Annette Baby Shower 3 60 18 Lookout Lodge 6/10/2017 Butcher, Lisa Open House 3 100 19 Lookout Lodge 9/15/2017 Cadman, Patricia Set up 3 75 20 Lookout Lodge 9/15/2017 Cadman, Patricia Wedding 3 75 21 Lookout Lodge 12/26/2016 Cecilia Strine Christmas Party 3 40 22 Lookout Lodge 7/22/2017 Chris Johnson Open House 3 75 23 Lookout Lodge 7/7/2017 Conway, Elonda Open House 3 50 24 Lookout Lodge 12/10/2016 Coykendall, Keith Christmas Party 3 60 25 Lookout Lodge 5/20/2017 Curren, Donald Graduation 3 100 26 Lookout Lodge 7/15/2017 Czank, Karen Open House 2 100 27 Lookout Lodge 2/26/2017 Deazer, Pam Baby Shower 3 50 28 Lookout Lodge 3/4/2017 Debbie Anthony Family Reunion 3 75 29 Lookout Lodge 7/9/2017 Donna Kunse VSI-System 100 30 Lookout Lodge 11/25/2016 Dori Lund Thanksgiving 1 30 31 Lookout Lodge 6/17/2017 Dori Lund Open House 1 100 32 Lookout Lodge 8/20/2017 Early, Jessica Bridal Shower VSI-System 40 33 Lookout Lodge 9/16/2017 Ellis, Lena Baby Shower VSI-System 52 34 Lookout Lodge 6/24/2017 Ellison, Kathy Open House 2 100 35 Lookout Lodge 5/13/2017 Emery, Andrea Memorial 3 75 36 Lookout Lodge 12/11/2016 Eubanks, Casey Graduation Party 3 70 37 Lookout Lodge 12/18/2016 Garner, Cathleen Baby Shower 3 100 38 Lookout Lodge 6/18/2017 Goebel, Sean Open House 3 100 39 Lookout Lodge 9/9/2017 Golay, Sherry Baby Shower 3 60 40 Lookout Lodge 12/2/2016 Goode, Stacey Memorial 4 65 41 Lookout Lodge 3/3/2017 Hackman, Debbie Wedding 2 50 42 Lookout Lodge 8/25/2017 Holmes, Sheila 80th Birthday 3 100 43 Lookout Lodge 4/30/2017 Howie, Cindy Baby Shower 2 80 44 Lookout Lodge 8/6/2017 Howie, Cindy Bridal Shower 2 50 45 Lookout Lodge 12/30/2016 Ivan Pease Family Christmas 1 40 46 Lookout Lodge 2/25/2017 Jamison, Leon Baby Shower 3 60 47 Lookout Lodge 5/7/2017 Jim Dunleavy Jim Dunleavy 3 60 48 Lookout Lodge 9/29/2017 Kastner, Matt ECI-DTE Meeting 3 50 49 Lookout Lodge 11/12/2016 Keith, Richie Baby Shower 3 75 50 Lookout Lodge 10/8/2016 Koby, Meredith Engagement Party 3 50 51 Lookout Lodge 9/17/2017 Koby, Meredith Abbott's First Bday 3 40 52 Lookout Lodge 11/5/2016 Kwiatek, Mariola 1st Birthday 3 30 53 Lookout Lodge 7/8/2017 Landmesser, Nichole Open House 3 100 54 Lookout Lodge 10/9/2016 Ledezma, Alma Bab Shower 3 80 55 Lookout Lodge 12/22/2016 Linda Prosser Holiday Party 3 60 56 Lookout Lodge 6/11/2017 Lobos, Fidel Birthday 3 100 57 Lookout Lodge 3/5/2017 Maffeo, Stacey Baby Shower VSI-System 50 284 2017 Facility Use Information Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 58 Lookout Lodge 8/27/2017 Major, Jenniffer Baby Shower 3 50 59 Lookout Lodge 10/1/2016 Marengere, Joselyn Wedding 3 100 60 Lookout Lodge 4/8/2017 Martha Diehl Baby Shower 3 40 61 Lookout Lodge 7/5/2017 Matthews, Latonya Memorial 3 100 62 Lookout Lodge 12/24/2016 Melissa Prowse Christmas Eve 3 100 63 Lookout Lodge 7/31/2017 Merlo, Tony Memorial 3 75 64 Lookout Lodge 7/16/2017 Michelle schoof Open House 3 80 65 Lookout Lodge 2/18/2017 Mienaltowski, Kristina Birthday 3 60 66 Lookout Lodge 4/22/2017 Mike Dauenhaur Baby Shower 3 100 67 Lookout Lodge 7/30/2017 Mike Dauenhaur hold 3 50 68 Lookout Lodge 11/26/2016 Mixson, Sherry Surprise Party 2 60 69 Lookout Lodge 2/12/2017 Moore, Kari Bridal Shower 3 50 70 Lookout Lodge 2/11/2017 Moore, Tonia Wedding Ceremony VSI-System 75 71 Lookout Lodge 11/6/2016 Mouchet, James Baby Shower VSI-System 100 72 Lookout Lodge 9/8/2017 Neal, Don Memorial 3 100 73 Lookout Lodge 10/22/2016 Norton, Ryan First Bday 3 60 74 Lookout Lodge 8/16/2017 OC 4-H MSU Extension Clover Bud Camp VSI-System 20 75 Lookout Lodge 8/17/2017 OC 4-H MSU Extension Clover Bud Camp VSI-System 20 76 Lookout Lodge 8/18/2017 OC 4-H MSU Extension Clover Bud Camp 3 20 77 Lookout Lodge 8/11/2017 OC Health Division Meeting 34 20 78 Lookout Lodge 9/12/2017 OC Road Commission Meeting 50 79 Lookout Lodge 9/20/2017 OC Road Commission Overtime Breakfast 32 50 80 Lookout Lodge 10/12/2016 OCPRC - Adaptive Rec ocprc Adaptive 30 20 81 Lookout Lodge 12/15/2016 OCPRC - Admin Budget Orientation 30 20 82 Lookout Lodge 12/20/2016 OCPRC - Admin Dan Meeting 30 50 83 Lookout Lodge 1/19/2017 OCPRC-Admin MPARKS- No staff needed 30 20 84 Lookout Lodge 2/22/2017 OCPRC -Admin Training 30 20 85 Lookout Lodge 3/16/2017 OCPRC -Admin Boom Training 30 20 86 Lookout Lodge 4/25/2017 OCPRC -Admin Park Ops 30 50 87 Lookout Lodge 5/30/2017 OCPRC - Admin First Aid Training 30 50 88 Lookout Lodge 11/7/2016 OCPRC - BMX BMX 30 20 89 Lookout Lodge 11/22/2016 OCPRC - BMX BMX 30 20 90 Lookout Lodge 12/8/2016 OCPRC - BMX Meeting 30 20 91 Lookout Lodge 12/15/2016 OCPRC - BMX meeting 30 20 92 Lookout Lodge 1/19/2017 OCPRC - BMX BMX 30 15 93 Lookout Lodge 3/2/2017 OCPRC - BMX Meeting no staff needed 30 20 94 Lookout Lodge 6/23/2017 OCPRC - BMX BMX Event 30 100 95 Lookout Lodge 6/25/2017 OCPRC - BMX BMX Event 30 100 96 Lookout Lodge 10/18/2016 OCPRC - Facilities Maintence & Dev Ops Meeting 30 30 97 Lookout Lodge 7/13/2017 OCPRC - Facilities Maintence & Dev Conference 30 50 98 Lookout Lodge 9/14/2017 OCPRC - Facilities Maintence & Dev Conference 30 50 99 Lookout Lodge 5/12/2017 OCPRC - Mobile Rec & Special Events Orientation 30 20 100 Lookout Lodge 5/15/2017 OCPRC - Mobile Rec & Special Events Training- No staff needed AV room unlocked 30 20 101 Lookout Lodge 10/23/2016 OCPRC - Planning Dept 30 100 102 Lookout Lodge 3/17/2017 OCPRC - Planning Dept Race 30 100 103 Lookout Lodge 3/30/2017 OCPRC - Rec Program Service Meeting 30 20 104 Lookout Lodge 5/21/2017 OCPRC - Rec Program Service Orientation- no set up 30 50 105 Lookout Lodge 5/23/2017 OCPRC- Waterford WP NO STAFF NEEDED 30 20 106 Lookout Lodge 5/25/2017 OCPRC- Waterford WP NO STAFF NEEDED 30 20 107 Lookout Lodge 6/6/2017 OCPRC- Waterford WP NO STAFF NEEDED 30 20 108 Lookout Lodge 6/7/2017 OCPRC - Waterford WP NO STAFF NEEDED 30 20 109 Lookout Lodge 11/21/2016 OCPRC- Volunteers Julee will set up- no staff needed 30 40 110 Lookout Lodge 12/6/2016 Ocprc- Waterford Market Jeremy will set up 30 30 111 Lookout Lodge 1/12/2017 Ocprc- Waterford Market Healthy Oakland Meeting 30 20 112 Lookout Lodge 2/5/2017 Ogg, Sarah Baby Shower VSI-System 100 113 Lookout Lodge 5/28/2017 Paige, Cindy Retirement 3 40 114 Lookout Lodge 9/30/2017 Payton, Lisa Baby Shower 3 60 115 Lookout Lodge 4/1/2017 Pittman, Genevieve Baby Shower VSI-System 60 116 Lookout Lodge 12/3/2016 Powers, Jillian Christmas Party 3 75 117 Lookout Lodge 4/15/2017 Pruett, Delia Memorial 3 70 118 Lookout Lodge 9/10/2017 Ramona Rivera Shower 3 50 119 Lookout Lodge 7/1/2017 Reynolds, Amanda Baby Shower 3 60 120 Lookout Lodge 8/19/2017 Robertoi, Mary Bridal Shower 3 100 121 Lookout Lodge 1/7/2017 Ruelle, Debra Memorial 3 50 122 Lookout Lodge 12/23/2016 Saiz, Delores Dinner 2 75 123 Lookout Lodge 9/23/2017 Sandra Breckenridge NO STAFF NEEDED 3 100 124 Lookout Lodge 5/6/2017 Sandra Dorey holf 3 1 125 Lookout Lodge 8/5/2017 Schmidt, Charlotte Baby Shower 3 60 126 Lookout Lodge 6/2/2017 Stewart, Leilani Graduation 3 45 127 Lookout Lodge 4/29/2017 Strode, Jill Baby Shower VSI-System 50 285 2017 Facility Use Information Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee 128 Lookout Lodge 3/26/2017 Sugden, Melody 129 Lookout Lodge 10/29/2016 Swackhamer, Denese 130 Lookout Lodge 1/8/2017 Wertz, Debra 131 Lookout Lodge 6/3/2017 Westbrook, Chrystal 132 Lookout Lodge 7/21/2017 Williams, Alice 133 Lookout Lodge 1/21/2017 Wood, Mike 134 Lookout Lodge 7/23/2017 Wood, Mike 135 Lookout Lodge 8/13/2017 Zabinski, David Reservation Purpose Shower Retirement Party Baby Shower Graduation Family Reunion Baby Shower- No Staff needed Baby Shower Wedding Shower Lookout Lodge Totals Grand Totals Payment Types Headcount VSI-System 30 3 50 3 40 VSI-System 75 3 75 3 100 3 60 3 50 7,703 20,895 286 2018 Facility Use Report Waterford Oaks - Activity Center Lookout Lodge 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 Facility Begin Date Reservee Activity Center 9/9/2018 ARSENAL HOG, WHOG Meeting Activity Center 10/1/2017 ARSENAL HOG, Meeting Activity Center 11/5/2017 ARSENAL HOG, Meeting Activity Center 11/26/2017 ARSENAL HOG, Meeting Activity Center 1/7/2018 ARSENAL HOG, Meeting Activity Center 2/4/2018 ARSENAL HOG, Meeting Activity Center 3/4/2018 ARSENAL HOG, Meeting Activity Center 5/6/2018 ARSENAL HOG, Meeting Activity Center 6/3/2018 ARSENAL HOG, Meeting Activity Center 7/8/2018 ARSENAL HOG, Meeting Activity Center 4/8/2018 ARSENAL HOG, Meeting Activity Center 8/5/2018 ARSENAL HOG, WHOG Meeting Activity Center 7/1/2018 Auguste, Kimberly Set up Activity Center 7/1/2018 Auguste, Kimberly Graduation Activity Center 9/21/2018 Barozzini, Alycia Set up Activity Center 9/22/2018 Barozzini, Alycia Reception Activity Center 9/7/2018 beardsley, Addileen Set up/ Reception Activity Center 9/8/2018 beardsley, Addileen Wedding Set up Activity Center 9/8/2018 beardsley, Addileen Wedding Reception Activity Center 4/14/2018 Beauchamp, Raymond Wedding Activity Center 10/3/2017 Big Chief Chorus Chorus Activity Center 10/10/2017 Big Chief Chorus Chorus Activity Center 10/17/2017 Big Chief Chorus Chorus Activity Center 10/24/2017 Big Chief Chorus Chorus Activity Center 10/31/2017 Big Chief Chorus Chorus Activity Center 11/7/2017 Big Chief Chorus Chorus Activity Center 11/14/2017 Big Chief Chorus Chorus Activity Center 11/21/2017 Big Chief Chorus Chorus Activity Center 11/28/2017 Big Chief Chorus Chorus Activity Center 12/5/2017 Big Chief Chorus Chorus Activity Center 12/12/2017 Big Chief Chorus Chorus Activity Center 12/19/2017 Big Chief Chorus Chorus Activity Center 12/26/2017 Big Chief Chorus Chorus Activity Center 3/27/2018 Big Chief Chorus Chorus Activity Center 1/2/2018 Big Chief Chorus Chorus Activity Center 1/9/2018 Big Chief Chorus Chorus Activity Center 1/16/2018 Big Chief Chorus Chorus Activity Center 1/23/2018 Big Chief Chorus Chorus Activity Center 1/30/2018 Big Chief Chorus Chorus Activity Center 2/6/2018 Big Chief Chorus Chorus Activity Center 2/13/2018 Big Chief Chorus Chorus Activity Center 2/20/2018 Big Chief Chorus Chorus Activity Center 2/27/2018 Big Chief Chorus Chorus Activity Center 3/6/2018 Big Chief Chorus Chorus Activity Center 3/13/2018 Big Chief Chorus Chorus Activity Center 3/20/2018 Big Chief Chorus Chorus Activity Center 4/3/2018 Big Chief Chorus Chorus Activity Center 4/10/2018 Big Chief Chorus Chorus Activity Center 4/17/2018 Big Chief Chorus Chorus Activity Center 4/24/2018 Big Chief Chorus Chorus Activity Center 5/1/2018 Big Chief Chorus Chorus Activity Center 5/8/2018 Big Chief Chorus Chorus Activity Center 5/15/2018 Big Chief Chorus Chorus Activity Center 5/22/2018 Big Chief Chorus Chorus Activity Center 5/29/2018 Big Chief Chorus Chorus Activity Center 6/5/2018 Big Chief Chorus Chorus Activity Center 6/12/2018 Big Chief Chorus Chorus Activity Center 6/19/2018 Big Chief Chorus Chorus Activity Center 10/3/2017 Bridge Group Bridge Activity Center 10/10/2017 Bridge Group Bridge Activity Center 10/17/2017 Bridge Group Bridge Activity Center 10/24/2017 Bridge Group Bridge Activity Center 10/31/2017 Bridge Group Bridge Activity Center 11/7/2017 Bridge Group Bridge Activity Center 11/14/2017 Bridge Group Bridge Activity Center 11/21/2017 Bridge Group Bridge Activity Center 11/28/2017 Bridge Group Bridge Activity Center 12/5/2017 Bridge Group Bridge Activity Center 12/12/2017 Bridge Group Bridge Activity Center 12/19/2017 Bridge Group Bridge Reservation Purpose Payment Types Headcount VSI-System VSI-System VSI-System 31,VSI-System 1 50 3 75 3 75 3 75 3 75 3 75 3 75 3 75 3 75 3 75 75 50 3 20 3 75 20 3 140 3 20 3 200 3 200 3 150 31 50 31 50 31 50 31 50 31 50 31 50 31 50 31 50 31 50 31 50 31 50 31 50 31 50 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 31 30 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 2 20 T In 2018 Facility Use Report Waterford Oaks - Activity Center Lookout Lodge Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 71 Activity Center 12/26/2017 Bridge Group Bridge 2 20 72 Activity Center 1/2/2018 Bridge Group Bridge 2 20 73 Activity Center 2/6/2018 Bridge Group Bridge 2 12 74 Activity Center 2/13/2018 Bridge Group Bridge 2 12 75 Activity Center 2/20/2018 Bridge Group Bridge 2 12 76 Activity Center 2/27/2018 Bridge Group Bridge 2 12 77 Activity Center 3/6/2018 Bridge Group Bridge 2 12 78 Activity Center 3/13/2018 Bridge Group Bridge 2 12 79 Activity Center 3/20/2018 Bridge Group Bridge 2 12 80 Activity Center 3/27/2018 Bridge Group Bridge 2 12 81 Activity Center 4/3/2018 Bridge Group Bridge 2 12 82 Activity Center 4/10/2018 Bridge Group Bridge 2 12 83 Activity Center 4/17/2018 Bridge Group Bridge 2 12 84 Activity Center 4/24/2018 Bridge Group Bridge 2 12 85 Activity Center 5/1/2018 Bridge Group Bridge 2 12 86 Activity Center 5/8/2018 Bridge Group Bridge 2 12 87 Activity Center 5/15/2018 Bridge Group Bridge 2 12 88 Activity Center 5/22/2018 Bridge Group Bridge 2 12 89 Activity Center 5/29/2018 Bridge Group Bridge 2 12 90 Activity Center 7/3/2018 Bridge Group Bridge 2 12 91 Activity Center 7/10/2018 Bridge Group Bridge 2 12 92 Activity Center 7/17/2018 Bridge Group Bridge 2 12 93 Activity Center 7/24/2018 Bridge Group Bridge 2 12 94 Activity Center 7/31/2018 Bridge Group Bridge 2 12 95 Activity Center 8/14/2018 Bridge Group Bridge 2 12 96 Activity Center 8/21/2018 Bridge Group Bridge 2 12 97 Activity Center 8/28/2018 Bridge Group Bridge 2 12 98 Activity Center 9/4/2018 Bridge Group Bridge 2 12 99 Activity Center 9/11/2018 Bridge Group Bridge 2 12 100 Activity Center 9/18/2018 Bridge Group Bridge 2 12 101 Activity Center 9/25/2018 Bridge Group Bridge 2 12 102 Activity Center 6/5/2018 Bridge Group Bridge VSI-System 12 103 Activity Center 6/12/2018 Bridge Group Bridge VSI-System 12 104 Activity Center 6/19/2018 Bridge Group Bridge VSI-System 12 105 Activity Center 6/26/2018 Bridge Group Bridge VSI-System 12 106 Activity Center 1/9/2018 Bridge Group Bridge 2 20 107 Activity Center 1/16/2018 Bridge Group Bridge 2 20 108 Activity Center 1/23/2018 Bridge Group Bridge 2 20 109 Activity Center 1/30/2018 Bridge Group Bridge 2 20 110 Activity Center 11/22/2017 Broadnax, Shirla Thanksgiving Dinner 3 100 111 Activity Center 6/10/2018 Brodie, Lynnette Open House 3 150 112 Activity Center 6/17/2018 Chandler, Tracy Set Up 3 20 113 Activity Center 6/17/2018 Chandler, Tracy Graduation Party 3 150 114 Activity Center 7/28/2018 Childers, Amber Reception & Ceremony 2 200 115 Activity Center 7/28/2018 Childers, Amber Set Up VSI-System 20 116 Activity Center 10/29/2017 Cooper, Janay Shower VSI-System 100 117 Activity Center 7/7/2018 De Anda, Maria Quinceanara 3 150 118 Activity Center 6/2/2018 Delacruz-Cardiel, Liliana Baby Shower 3 200 119 Activity Center 12/9/2017 Donald Cummings Family Christmas 3 200 120 Activity Center 5/24/2018 FLIPSTAR GYMNASTICS, Banquet 3 100 121 Activity Center 6/29/2018 Ford, Paulette Set Up VSI-System 20 122 Activity Center 6/30/2018 Ford, Paulette Reception 3 200 123 Activity Center 4/28/2018 GILBERT JACKSON CHORALE, Seminar 3 200 124 Activity Center 5/20/2018 Gonzales, Brieana Baby Shower VSI-System 50 125 Activity Center 12/3/2017 Harris, Derek Bday 3 80 126 Activity Center 12/2/2017 Hubarth, Linda Family Christmas Party 2 125 127 Activity Center 8/18/2018 Hunter, Angela Set up 3 20 128 Activity Center 8/18/2018 Hunter, Angela Graduation VSI-System 120 129 Activity Center 3/10/2018 Jennifer Wims Baby Shower 3 100 130 Activity Center 10/27/2017 Johnson, Vickie Set up 2 20 131 Activity Center 10/28/2017 Johnson, Vickie Reception VSI-System 150 132 Activity Center 10/13/2017 Jones, Renae Set Up 3 20 133 Activity Center 10/14/2017 Jones, Renae Wedding Reception 3 130 134 Activity Center 8/4/2018 Lattimore, Natasha Reception 3 100 135 Activity Center 7/14/2018 Locker, Meghann Memorial 3 100 136 Activity Center 12/31/2017 Lynn Reiss New Years 3 50 137 Activity Center 12/10/2017 Maria Trejo Baptism 3 200 138 Activity Center 6/22/2018 McCoy, Megan Set up VSI-System 20 139 Activity Center 6/23/2018 McCoy, Megan Reception 3 150 140 Activity Center 12/22/2017 Monroe, David Christmas Party VSI-System 120 288 2018 Facility Use Report Waterford Oaks - Activity Center Lookout Lodge 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 Facility Begin Date Reservee Reservation Purpose Activity Center 8/23/2018 MRPA MParks Activity Center 8/15/2018 MSU Extension Camp Activity Center 5/19/2018 Nevils, Claudette Bday Activity Center 10/5/2017 OCPRC - Adaptive Rec Awesome Autumn Activity Center 12/8/2017 OCPRC - Adaptive Rec Hold for second Adaptive Dance Activity Center 12/27/2017 OCPRC - Adaptive Rec Almost New Years Activity Center 5/11/2018 OCPRC - Adaptive Rec Adaptive Dance Activity Center 10/26/2017 OCPRC - Admin Homeland Security Training Activity Center 12/6/2017 OCPRC -Admin HOLD FOR COMMISSION DAN FOR DETAILS ON SETUP Activity Center 12/13/2017 OCPRC -Admin Jeff Phelps Lunch Activity Center 12/21/2017 OCPRC-Admin Christmas Party Activity Center 1/18/2018 OCPRC - Admin Make A Wish Lunch Activity Center 3/8/2018 OCPRC - Admin Supervisors Meeting Activity Center 4/4/2018 OCPRC - Admin HOLD for Oakfit Wellness Activity Center 5/7/2018 OCPRC - Admin Deputy Bill Storm Activity Center 8/22/2018 OCPRC -Admin Ice Cream Activity Center 9/12/2018 OCPRC -Admin Potato Bar Activity Center 9/20/2018 OCPRC -Admin Park Resources Activity Center 11/8/2017 OCPRC - Admin Budget, then Jeff Phelps event Activity Center 5/3/2018 OCPRC - Admin Per Sue Activity Center 5/23/2018 OCPRC - Business Development Leadership Workshop Activity Center 3/3/2018 OCPRC - Mobile Rec & Special Events Group Interviews Activity Center 1/11/2018 OCPRC - Rec Program Service Mike's Retirement Activity Center 5/6/2018 OCPRC - Rec Program Service Interviews Activity Center 6/27/2018 OCPRC - Rec Program Service Kelly Activity Center 4/12/2018 OCPRC - Waterford WP MPARKS Spring Workshop Activity Center 8/13/2018 OCPRC - Waterford WP Water Park Staff Meeting Activity Center 1/19/2018 OCPRC-WaterfordWP Maintenance Activity Center 11/13/2017 OCPRC-Volunteers Julee Activity Center 3/19/2018 OCPRC- Volunteers Group Project Activity Center 12/25/2017 Patt Xmas Party Activity Center 12/30/2017 Petrusha, Vicki 70th Bday Activity Center 12/21/2017 Phoenix Residential Services Christmas Party Activity Center 9/16/2018 Plummer, Rosemary Wedding Activity Center 4/22/2018 Pontiac Yacht Club, Meeting Activity Center 10/7/2017 Ramsey, Yevette Anniversary Activity Center 7/21/2018 Roane, Sharon Family Reunion Activity Center 9/29/2018 Roberts, Lonniesha Reception Activity Center 9/29/2018 Roberts, Lonniesha Set up Activity Center 3/30/2018 Sasnett, Vicki Set Up Activity Center 3/31/2018 Sasnett, Vicki Wedding Activity Center 7/27/2018 Schutt, Pam 70th Party Activity Center 10/21/2017 Slater, Charlene Halloween Party Activity Center 4/29/2018 Smith, Connie Baby Shower Activity Center 2/10/2018 Smith, Monica Valentines Day Activity Center 10/12/2017 Social Security 567 Meeting Activity Center 10/12/2017 Social Security 567 Meeting Activity Center 12/7/2017 Social Security 567 Meeting Activity Center 12/7/2017 Social Security 567 Meeting Activity Center 2/26/2018 Social Security 567 Meeting Activity Center 2/26/2018 Social Security 567 Meeting Activity Center 4/25/2018 Social Security 567 Workshop Activity Center 4/25/2018 Social Security 567 Workshop Activity Center 9/6/2018 Social Security 567 Workshop Activity Center 9/6/2018 Social Security 567 Workshop Activity Center 9/13/2018 Social Security 567 Workshop Activity Center 9/13/2018 Social Security 567 Workshop Activity Center 3/5/2018 Social Security 567 Meeting Activity Center 3/5/2018 Social Security 567 Meeting Activity Center 4/18/2018 Social Security 567 Workshop Activity Center 6/14/2018 Social Security 567 workshop Activity Center 6/14/2018 Social Security 567 Workshop Activity Center 6/21/2018 Social Security 567 Workshop Activity Center 6/21/2018 Social Security 567 workshop Activity Center 4/18/2018 Social Security 567 Workshop Activity Center 12/15/2017 SPARTAN PAVING, Christmas Party Activity Center 6/16/2018 Tamatha Haynes Set Up Activity Center 6/16/2018 Tamatha Haynes Reception Activity Center 6/9/2018 Taylor, Lakeisha Open House Activity Center 1/27/2018 Thach, Tiffany Sweet 16 Payment Types Headcount VSI-System VSI-System VSI-System VSI-System VSI-System VSI-System VSI-System VSI-System VSI-System VSI-System 1 200 3 20 3 175 30 200 30 200 30 200 30 200 30 70 30 100 30 30 30 100 30 20 30 20 30 50 30 50 30 20 30 50 30 20 40 20 30 80 30 20 30 20 30 20 50 30 50 30 20 1 30 20 30 50 2 20 3 170 1 125 2 100 200 3 200 1 60 2 150 20 2 20 2 150 3 50 3 75 2 100 3 80 3 50 3 50 3 50 3 50 3 30 3 30 3 50 3 50 3 50 3 50 3 50 3 50 30 30 50 50 50 50 50 3 50 3 200 20 2 125 3 100 3 500 TT� 2018 Facility Use Report Waterford Oaks - Activity Center Lookout Lodge Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 211 Activity Center 5/5/2018 The Dance Place Banquet 3 200 212 Activity Center 9/14/2018 Thibert, Monica Set Up 2 20 213 Activity Center 9/15/2018 Thibert, Monica Wedding 200 214 Activity Center 4/7/2018 Trejo, Daniela Baby Shower 3 150 215 Activity Center 4/26/2018 Washington, Mika Memorial VSI-System 100 216 Activity Center 8/6/2018 WATERFORD CLERK, Elections 32 200 217 Activity Center 12/16/2017 WATERFORD MOTT POOL & FITNESS Christmas Party 31 40 218 Activity Center 5/26/2018 Williams, Sandra Birthday 3 75 Activity Center Totals 13,682 1 Lookout Lodge 10/15/2017 Alkevicius, Shaniqwa Baby Shower 3 50 2 Lookout Lodge 5/20/2018 Anderson, Lyndsey Baby Shower VSI-System 100 3 Lookout Lodge 3/3/2018 Bailey, Leslie Baby Shower 3 30 4 Lookout Lodge 9/22/2018 Barozzini, Alycia Wedding 3 100 5 Lookout Lodge 8/12/2018 Beebe, Michelle Bridal Shower 3 50 6 Lookout Lodge 10/7/2017 Bis, Carol Bridal Shower 3 40 7 Lookout Lodge 7/21/2018 Blake, Tony Family Reunion 2 100 8 Lookout Lodge 10/29/2017 Breanna Barrow Birthday 3 30 9 Lookout Lodge 8/7/2018 Bridge Group Bridge 2 12 10 Lookout Lodge 2/18/2018 Bruner, Annette 1st Birthday 3 40 11 Lookout Lodge 12/17/2017 Bryan Thornberry Christmas Party 3 50 12 Lookout Lodge 5/26/2018 Bryan Thornberry Baby Shower 3 75 13 Lookout Lodge 1/27/2018 Bullock, Loretta 60th Birthday 3 100 14 Lookout Lodge 5/6/2018 Caldwell, Rosalinda Baby Shower 3 60 15 Lookout Lodge 11/11/2017 Carol Gesaman Baby Shower 3 60 16 Lookout Lodge 12/2/2017 Chandler, Tracy Baby Shower 3 50 17 Lookout Lodge 4/28/2018 Corrente, Joanne Baby Shower 3 50 18 Lookout Lodge 8/5/2018 Czarnowski, Tina Bridal Shower 3 100 19 Lookout Lodge 3/10/2018 Darlene Marion 5th Birthday 3 50 20 Lookout Lodge 7/28/2018 David, Art Family Reunion 3 100 21 Lookout Lodge 12/23/2017 Deaver, Sara Christmas Party 3 75 22 Lookout Lodge 2/17/2018 Debbie Anthony Family Reunion 3 75 23 Lookout Lodge 6/26/2018 Deidun, Nicole Ladie's Night Expo VSI-System 100 24 Lookout Lodge 7/8/2018 Denise Farnsworth Baby Shower 3 60 25 Lookout Lodge 5/19/2018 Desmarais, Tracey 1st Bday 3 15 26 Lookout Lodge 6/10/2018 Dupuis, Brittany Baby Shower VSI-System 60 27 Lookout Lodge 12/3/2017 Elizabeth Sornig Christmas Party 3 100 28 Lookout Lodge 7/14/2018 Faulkner, Kiersten Grad Party 3 75 29 Lookout Lodge 4/15/2018 Fisher, Kay Baby Shower 3 50 30 Lookout Lodge 9/16/2018 Fleming, Amalie Set Up 3 20 31 Lookout Lodge 9/16/2018 Fleming, Amalie Wedding 3 50 32 Lookout Lodge 9/29/2018 Fritz, Susan Set UP 3 20 33 Lookout Lodge 9/29/2018 Fritz, Susan Reception 3 88 34 Lookout Lodge 6/3/2018 Gomez, Savanah Grad Party 3 100 35 Lookout Lodge 1/28/2018 Hessell, Hannah Bridal Shower 3 30 36 Lookout Lodge 8/18/2018 Hewitt -Miller, Tina Open House 3 100 37 Lookout Lodge 6/2/2018 Higgs, Tanya Open House 1 50 38 Lookout Lodge 8/26/2018 Holm, Katherine Bridal Shower 3 50 39 Lookout Lodge 7/1/2018 Holston, Kathy Open House 3 70 40 Lookout Lodge 11/12/2017 Howie, Cindy Baby Shower 2 40 41 Lookout Lodge 12/30/2017 Ivan Pease Family Christmas VSI-System 50 42 Lookout Lodge 11/26/2017 Jacobson, Nicole First BDay 3 75 43 Lookout Lodge 7/29/2018 Kady Hauler Open House VSI-System 75 44 Lookout Lodge 9/15/2018 Kane, Shelley Bridal Shower 3 50 45 Lookout Lodge 7/7/2018 Karen kOHN Open House 3 100 46 Lookout Lodge 12/16/2017 Kathleen Goodrich Christmas Party 3 50 47 Lookout Lodge 2/19/2018 King, Pondra Birthday 2 50 48 Lookout Lodge 6/23/2018 Knight, Mary Lou Graduation Party 3 60 49 Lookout Lodge 5/12/2018 Lee, Keith 90th Bday 3 80 50 Lookout Lodge 7/15/2018 Leix, Catherine Bridal Shower 3 75 51 Lookout Lodge 6/16/2018 Usa Czyz Bridal Shower VSI-System 100 52 Lookout Lodge 2/3/2018 Lourdes Cardona Baptism 3 80 53 Lookout Lodge 10/13/2017 Mclaughlin, Donna Set up 3 20 54 Lookout Lodge 10/14/2017 Mclaughlin, Donna Wedding 3 70 55 Lookout Lodge 12/24/2017 Melissa Prowse Xmas Party- No staff needed 3 50 56 Lookout Lodge 7/22/2018 Merritt, Sarah Open House VSI-System 100 57 Lookout Lodge 12/9/2017 Michele Petrosky Holiday Party 15,01,VSI-System 50 58 Lookout Lodge 10/1/2017 Mike Dauenhaur Shower 3 50 290 2018 Facility Use Report Waterford Oaks - Activity Center Lookout Lodge Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 59 Lookout Lodge 11/18/2017 Miller, Kenya Birthday 3 100 60 Lookout Lodge 8/3/2018 Miller, Wendy Birthday Party VSI-System 100 61 Lookout Lodge 2/24/2018 Morgan, Lisa 1st Birthday 3 100 62 Lookout Lodge 11/4/2017 Mottershead, Kirsten Baby Shower 3 70 63 Lookout Lodge 11/8/2017 OC Health Division Echo Meeting 34 40 64 Lookout Lodge 8/8/2018 OC Road Commission Per Commissioner Fowlkes 1 20 65 Lookout Lodge 9/11/2018 OC Road Commission Road Commission 50 66 Lookout Lodge 9/6/2018 OCPRC - Adaptive Rec Sandy Training for MSU Extension 30 20 67 Lookout Lodge 11/14/2017 OCPRC -Admin Ops Meeting 30 30 68 Lookout Lodge 12/19/2017 OCPRC -Admin Cash/PCIHandling 30 20 69 Lookout Lodge 5/29/2018 OCPRC -Admin First Aid 30 50 70 Lookout Lodge 9/13/2018 OCPRC - Admin Retirement Open House 30 75 71 Lookout Lodge 9/27/2018 OCPRC -Admin Sue 30 45 72 Lookout Lodge 10/21/2017 OCPRC - BMX Mike Boyd 30 20 73 Lookout Lodge 11/14/2017 OCPRC - BMX BMX 30 20 74 Lookout Lodge 4/10/2018 OCPRC - BMX BMX Meeting 30 20 75 Lookout Lodge 4/27/2018 OCPRC - BMX BMX 20 76 Lookout Lodge 6/27/2018 OCPRC - BMX BMX 40 77 Lookout Lodge 4/18/2018 OCPRC - Business Development Training 30 20 78 Lookout Lodge 4/24/2018 OCPRC - Business Development Wilderness Training 30 14 79 Lookout Lodge 5/1/2018 OCPRC - Business Development Hold 30 20 80 Lookout Lodge 5/2/2018 OCPRC - Business Development Hold 30 20 81 Lookout Lodge 5/3/2018 OCPRC - Business Development Hold 30 20 82 Lookout Lodge 5/16/2018 OCPRC - Business Development FM Dept Meeting NO STAFF NEEDED 30 40 83 Lookout Lodge 6/18/2018 OCPRC - Business Development TRAINING STEPHANIE MACKEY 30 50 84 Lookout Lodge 11/9/2017 OCPRC - Facilities Maintence & Dev Keegan Meeting 30 30 85 Lookout Lodge 2/13/2018 OCPRC - Facilities Maintence & Dev Park Ops 30 20 86 Lookout Lodge 9/27/2018 OCPRC - Facilities Maintence & Dev Ops Meeting 30,VSI-System 20 87 Lookout Lodge 4/14/2018 OCPRC - Mobile Rec & Special Events Interviews 30 20 88 Lookout Lodge 3/14/2018 OCPRC - Planning Dept Planning Workshop 30 20 89 Lookout Lodge 4/21/2018 OCPRC - Rec Program Service Interviews NO STAFF NEEDED 30 20 90 Lookout Lodge 5/13/2018 OCPRC - Rec Program Service REC interviews- NO STAFF NEEDED 30 20 91 Lookout Lodge 5/14/2018 OCPRC - Rec Program Service Orientation 30 50 92 Lookout Lodge 5/30/2018 OCPRC - Rec Program Service Kelley Camp 30 50 93 Lookout Lodge 5/31/2018 OCPRC - Rec Program Service Kelley Camp 30 50 94 Lookout Lodge 8/17/2018 OCPRC - Rec Program Service Kelly Camp 30 50 95 Lookout Lodge 4/7/2018 OCPRC - Red Oaks WP NO STAFF OR SETUP NEEDED 30 20 96 Lookout Lodge 10/23/2017 OCPRC - Sheriff Deputy meeting 30 50 97 Lookout Lodge 3/12/2018 OCPRC - Sheriff Mounted Meeting- No staff needed 30 30 98 Lookout Lodge 12/27/2017 OCPRC- Waterford WP Waterford Open House 30 50 99 Lookout Lodge 3/8/2018 OCPRC - Waterford WP Mparks Meeting 30 20 100 Lookout Lodge 5/22/2018 OCPRC - Waterford WP Orientation 30 40 101 Lookout Lodge 5/24/2018 OCPRC - Waterford WP Orientation 30 40 102 Lookout Lodge 6/6/2018 OCPRC - Waterford WP Food Safety 30 40 103 Lookout Lodge 8/25/2018 OCPRC - Waterford WP Staff Training 30 20 104 Lookout Lodge 6/5/2018 OCPRC - Waterford WP Customer Service 40 105 Lookout Lodge 7/6/2018 OCPRC SUMMER CAMP, camp 30 20 106 Lookout Lodge 10/26/2017 OCPRC- Volunteers Volunteer Appreciation (No staff needed) 20 107 Lookout Lodge 1/11/2018 Ocprc- Waterford Market Market Meeting 30 100 108 Lookout Lodge 3/28/2018 Ocprc- Waterford Market Oakland Conservation Dist. - NO STAFF 30 20 109 Lookout Lodge 6/19/2018 Ocprc- Waterford Market Oakland County Food Policy Council- NO STAFF 30 20 110 Lookout Lodge 1/14/2018 Patrick Carr Baby Shower 3 84 111 Lookout Lodge 5/4/2018 Patt Rehearsal Dinner 3 50 112 Lookout Lodge 5/5/2018 Patt Wedding 3 100 113 Lookout Lodge 8/19/2018 Patterson Memorial 3 100 114 Lookout Lodge 6/24/2018 Pawloske, Bonnie Open House 3 100 115 Lookout Lodge 3/17/2018 Peterson, John Surprise Party VSI-System 35 116 Lookout Lodge 10/8/2017 Quiles, Jenia Baby Shower 3 40 117 Lookout Lodge 6/30/2018 Rios, Dawn Open House 3 70 118 Lookout Lodge 8/16/2018 Rolack, Erica Team Building 1 30 119 Lookout Lodge 6/17/2018 Schnur, Kathy Open House VSI-System 100 120 Lookout Lodge 6/9/2018 Spencer, Karen Open House 3 100 121 Lookout Lodge 3/4/2018 Susan Walker Anniversary VSI-System 72 122 Lookout Lodge 9/30/2018 Tammy Alvarado Baby Shower VSI-System 100 123 Lookout Lodge 1/13/2018 Toni Carson Baby Shower VSI-System 75 124 Lookout Lodge 8/11/2018 Trudell, Beth Grad Party VSI-System 60 125 Lookout Lodge 9/1/2018 Vanderver-Reed, Paige Party VSI-System 70 126 Lookout Lodge 12/10/2017 Vicki Danforth Christmas Party 3 60 127 Lookout Lodge 2/10/2018 Vorhes, Ashley Birthday 3 50 128 Lookout Lodge 11/5/2017 Wood, Mike Baby Shower 1 50 291 2018 Facility Use Report Waterford Oaks - Activity Center Lookout Lodge Facility Begin Date Reservee Reservation Purpose Payment Types Headcount Lookout Lodge Totals 6,910 Grand Totals 20,592 292 2019 Facility Use Report Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 1 Activity Center 10/2/2018 Bridge Group Bridge 2 1: 2 Activity Center 10/4/2018 OCPRC - Facilities Maintence & Dev Supervisors Meeting 30 5( 3 Activity Center 10/5/2018 OCPRC - Adaptive Rec Adaptive Dance 30 20( 4 Activity Center 10/6/2018 Floars, Rachel Set up 3 2( 5 Activity Center 10/6/2018 Floars, Rachel Reception 3 20( 6 Activity Center 10/7/2018 ARSENAL HOG, WHOG Meeting 1 5( 7 Activity Center 10/8/2018 Social Security 567 Workshop 3 10( 8 Activity Center 10/9/2018 Bridge Group Bridge 2 1: 9 Activity Center 10/10/2018 Herrera, Rickael Set up 3 2( 10 Activity Center 10/11/2018 Herrera, Rickael Recetpion 3 14( 11 Activity Center 10/15/2018 Social Security 567 Workshop 3 10( 12 Activity Center 10/16/2018 Bridge Group Bridge 2 1: 13 Activity Center 10/20/2018 Slater, Charlene Halloween Party 3 10( 14 Activity Center 10/23/2018 Bridge Group Bridge 2 1: 15 Activity Center 10/24/2018 OCPRC - Admin Potato Bar 2( 16 Activity Center 10/30/2018 Bridge Group Bridge 2 1: 17 Activity Center 11/4/2018 ARSENAL HOG, WHOG Meeting 1 5( 18 Activity Center 11/5/2018 WATERFORD CLERK, Elections 32 20( 19 Activity Center 11/13/2018 Bridge Group Bridge 2 1: 20 Activity Center 11/17/2018 Correa, Brenda Set up VSI-System 2( 21 Activity Center 11/17/2018 Correa, Brenda Wedding VSI-System 15( 22 Activity Center 11/18/2018 Crowder, Ivan Dinner 2 5( 23 Activity Center 11/20/2018 Bridge Group Bridge 2 1: 24 Activity Center 11/24/2018 Angeles, Karina Anniversary 2 17! 25 Activity Center 11/25/2018 ARSENAL HOG, WHOG Meeting 1 5( 26 Activity Center 11/27/2018 Bridge Group Bridge 2 1: 27 Activity Center 12/1/2018 Hubarth, Linda Christmas Party 2 20( 28 Activity Center 12/4/2018 Bridge Group Bridge 2 1: 29 Activity Center 12/7/2018 Oakland Family Services Holiday Celebration 3 20( 30 Activity Center 12/8/2018 Donald Cummings Family Christmas 1 20( 31 Activity Center 12/9/2018 Westbrook, Chrystal Christmas Party 3 20( 32 Activity Center 12/11/2018 Bridge Group Bridge 2 1: 33 Activity Center 12/14/2018 SPARTAN PAVING, Holiday Party 3 20( 34 Activity Center 12/15/2018 Lightner -Stewart, Beverly Set Up 2 2( 35 Activity Center 12/15/2018 Lightner -Stewart, Beverly Birthday Party 2 20( 36 Activity Center 12/16/2018 Marshall, Sharon Set up 3 2( 37 Activity Center 12/16/2018 Marshall, Sharon Sweet 16 2 10( 38 Activity Center 12/18/2018 Bridge Group Bridge 2 1: 39 Activity Center 12/20/2018 OCPRC - Admin Holiday Party 30 5( 40 Activity Center 12/22/2018 Payne, Clarissa Christmas Party 3 10( 41 Activity Center 12/25/2018 Patt Christmas Party 2 10( 42 Activity Center 12/28/2018 OCPRC - Adaptive Rec Adaptive Dance 30 20( 43 Activity Center 1/6/2019 Woz, Roger Meeting 1 5( 44 Activity Center 1/8/2019 Bridge Group Bridge 2 2( 45 Activity Center 1/12/2019 falon brown Birthday 3 15( 46 Activity Center 1/12/2019 falon brown 16 th Birthday 3 20( 47 Activity Center 1/13/2019 OCPRC - Admin floors 2( 48 Activity Center 1/22/2019 Bridge Group Bridge 2 2( 49 Activity Center 1/23/2019 Social Security 567 Meeting 3 10( 50 Activity Center 1/29/2019 Bridge Group Bridge 2 2( 51 Activity Center 2/2/2019 Downey, Erin Party 3 20( 52 Activity Center 2/3/2019 Woz, Roger Meeting 1 5( 53 Activity Center 2/4/2019 OCPRC - Facilities Maintence & Dev Baby shower Sarah Cook 30 5( 54 Activity Center 2/5/2019 Bridge Group Bridge 2 2( 55 Activity Center 2/9/2019 Rosado, Mary Lou Baby Shower 3 10( 56 Activity Center 2/10/2019 Smith, Monica Dance 3 20( 57 Activity Center 2/12/2019 Bridge Group Bridge 2 2( 58 Activity Center 2/16/2019 DeRonne, Elisabeth Reception VSI-System 10( 59 Activity Center 2/19/2019 Bridge Group Bridge 2 2( 60 Activity Center 2/26/2019 Bridge Group Bridge 2 2( 61 Activity Center 3/2/2019 OCPRC - Mobile Rec & Special Events Group Interviews- NO STAFF NEEDED 30 2! 62 Activity Center 3/3/2019 Woz, Roger Meeting 1 5( 63 Activity Center 3/5/2019 Bridge Group Bridge 2 2( 64 Activity Center 3/6/2019 OCPRC - Adaptive Rec Adaptive 30 20( 65 Activity Center 3/9/2019 Hale, LaZandra 70th Birthday 3 15( 66 Activity Center 3/12/2019 Bridge Group Bridge 2 2( 67 Activity Center 3/13/2019 OCPRC - Admin NO STAFF per PC ] 68 Activity Center 3/16/2019 Drinkard, Nicole Bridal Shower 2 10( 69 Activity Center 3/19/2019 Bridge Group Bridge 2 2( 70 Activity Center 3/22/2019 OCPRC - Facilities Maintence & Dev Set up 30 2( 293 2019 Facility Use Report Waterford Oaks - Lookout Lodge Activity Center 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 Facility Begin Date Reservee Reservation Purpose Payment Types Headcount Activity Center 3/23/2019 OCPRC - Facilities Maintence & Dev OC CISMA Invasive Species Workshop- Sarah Cook-Maylen 30 5( Activity Center 3/24/2019 Williams, Angela 70th Birthday 3 20( Activity Center 3/26/2019 Bridge Group Bridge 2 2( Activity Center 3/27/2019 Social Security 567 Workshop 3 7` Activity Center 3/28/2019 OCPRC - Admin Health Screenings 30 5( Activity Center 3/30/2019 Moss, Vernita Birthday 1 10( Activity Center 4/2/2019 Bridge Group Bridge 2 2( Activity Center 4/6/2019 OCPRC - Rec Program Service Interviews NO STAFF NEEDED 30 2( Activity Center 4/7/2019 Woz, Roger Meeting 1 5( Activity Center 4/9/2019 Bridge Group Bridge 2 2( Activity Center 4/10/2019 OCPRC - Waterford WP Use Thursday's Setup 30 2( Activity Center 4/11/2019 MRPA Safety Workshop 32 10( Activity Center 4/13/2019 Cecila Ybarra Baby Shower 3 20( Activity Center 4/14/2019 OCPRC - Rec Program Service Interviews NO STAFF NEEDED 30 2( Activity Center 4/16/2019 Bridge Group Bridge 2 2( Activity Center 4/18/2019 OCPRC - Admin RecTrac User Group 30 2° Activity Center 4/20/2019 Lightner, Debra Set up 2 2( Activity Center 4/20/2019 Lightner, Debra 50th Bday 2 10( Activity Center 4/22/2019 OCPRC - Rec Program Service Orientation NO STAFF NEEDED 30 2( Activity Center 4/23/2019 Bridge Group Bridge 2 2( Activity Center 4/25/2019 OCPRC - Facilities Maintence & Dev Park Operations & Safety Committee meetings 30 3( Activity Center 4/27/2019 Mahmud, Nayeem Birthday 3 20( Activity Center 4/30/2019 Bridge Group Bridge 2 2( Activity Center 5/4/2019 Nichols, Debra Mother Day Lunch VSI-System 7! Activity Center 5/5/2019 Woz, Roger Meeting 1 5( Activity Center 5/7/2019 Bridge Group Bridge 2 2( Activity Center 5/11/2019 Lourdes Cardona First Communion 3 10( Activity Center 5/14/2019 Bridge Group Bridge 2 2( Activity Center 5/14/2019 OCPRC - Admin Supervisor's Meeting 30 5( Activity Center 5/15/2019 OCPRC - Adaptive Rec Adaptive 30 20( Activity Center 5/19/2019 The Dance Place Banquet VSI-System 20( Activity Center 5/21/2019 Bridge Group Bridge VSI-System 2( Activity Center 5/21/2019 OCPRC - Waterford WP Training 30 2( Activity Center 5/23/2019 Social Security 567 Workshop 3 6( Activity Center 5/23/2019 Social Security 567 Workshop 3 6( Activity Center 5/26/2019 Bobo, Jessica Set Up 3 2( Activity Center 5/26/2019 Bobo, Jessica Baby Shower 3 6E Activity Center 5/28/2019 Bridge Group Bridge 2 2( Activity Center 5/29/2019 Marcaccio, Kelly Camp Orientation 2( Activity Center 6/1/2019 Peters, Mavis Open House 3 15( Activity Center 6/2/2019 Woz, Roger Meeting 1 5( Activity Center 6/3/2019 OCPRC SUMMER CAMP, Orientation NO STAFF NEEDED 30 2( Activity Center 6/4/2019 Bridge Group Bridge 2 2( Activity Center 6/6/2019 Holmes, Tara Banquet 3 10( Activity Center 6/8/2019 Orozco, Irma Anniversary 3 15( Activity Center 6/11/2019 Bridge Group Bridge 2 2( Activity Center 6/13/2019 OCPRC - Admin Supervisor's Meeting 30 2( Activity Center 6/15/2019 Sharp, Keysha 80th Bday 3 10( Activity Center 6/18/2019 Bridge Group Bridge 2 2( Activity Center 6/20/2019 Marcaccio, Kelly Kelley 30 10( Activity Center 6/22/2019 Miller, Tequita Open House 3 20( Activity Center 6/23/2019 Jessica Ghislain Baby Shower 3 6( Activity Center 6/24/2019 OCPRC - Waterford WP trainging 30 2( Activity Center 6/25/2019 Bridge Group Bridge 2 2( Activity Center 6/28/2019 Fischer, Robert Set Up VSI-System 11 Activity Center 6/29/2019 Fischer, Robert Wedding 3 10( Activity Center 6/29/2019 Fischer, Robert Wedding Set up VSI-System 2( Activity Center 6/30/2019 Fields, Shoretta Open House 2 10( Activity Center 7/2/2019 Bridge Group Bridge 2 2( Activity Center 7/6/2019 Mushtarin, Tanzima Grad Party 3 20( Activity Center 7/7/2019 ARSENAL HOG, Meeting 1 2( Activity Center 7/9/2019 Bridge Group Bridge 2 2( Activity Center 7/16/2019 Bridge Group Bridge 2 2( Activity Center 7/19/2019 OCPRC SUMMER CAMP, meeting 30 2( Activity Center 7/20/2019 Westenbarger, Brenda Graduation 3 10( Activity Center 7/23/2019 Bridge Group Bridge 2 2( Activity Center 7/27/2019 Shepherd, Yauna Set up VSI-System 1( Activity Center 7/27/2019 Shepherd, Yauna Wedding VSI-System 15( Activity Center 7/30/2019 Bridge Group Bridge 2 2( Activity Center 8/3/2019 Dejesus, Karema Open House 2 5( T l 2019 Facility Use Report Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose 141 Activity Center 8/4/2019 ARSENAL HOG, Meeting 142 Activity Center 8/6/2019 Bridge Group Bridge 143 Activity Center 8/10/2019 Stimage, Shalonda Grad Party 144 Activity Center 8/11/2019 Dodd, Wendi Baby Shower 145 Activity Center 8/13/2019 Bridge Group Bridge 146 Activity Center 8/15/2019 Social Security 567 Workshop 147 Activity Center 8/15/2019 Social Security 567 Workshop 148 Activity Center 8/17/2019 Martinez, Margarita Set up 149 Activity Center 8/17/2019 Martinez, Margarita Birthday 150 Activity Center 8/20/2019 Bridge Group Bridge 151 Activity Center 8/21/2019 OC Youth Assistance Meeting 152 Activity Center 8/24/2019 Buckner, Tracy Set up 153 Activity Center 8/24/2019 Buckner, Tracy Reception 154 Activity Center 8/27/2019 Bridge Group Bridge 155 Activity Center 8/31/2019 McEwen, Fharon Grad Party 156 Activity Center 9/1/2019 Fox, Gabrielle Wedding Reception 157 Activity Center 9/1/2019 Fox, Gabrielle Set up 158 Activity Center 9/3/2019 Bridge Group Bridge 159 Activity Center 9/7/2019 Cortes, Martha Birthday 160 Activity Center 9/8/2019 ARSENAL HOG, Meeting 161 Activity Center 9/10/2019 Bridge Group Bridge 162 Activity Center 9/14/2019 Bridges, Christina Sweet 16 163 Activity Center 9/17/2019 Bridge Group Bridge 164 Activity Center 9/19/2019 OCPRC - Admin Supervisor's Meeting 165 Activity Center 9/21/2019 Robinson, Mailon Reception 166 Activity Center 9/24/2019 Bridge Group Bridge 167 Activity Center 9/27/2019 Vettese, Jamie Set up 168 Activity Center 9/28/2019 Vettese, Jamie Set Up 169 Activity Center 9/28/2019 Vettese, Jamie Wedding Reception 1 Lookout Lodge 10/5/2018 Diane Blankenship Celebration 2 Lookout Lodge 10/7/2018 Kelie Thole Baby Shower 3 Lookout Lodge 10/13/2018 Sawicki, Alicia Baby Shower 4 Lookout Lodge 10/14/2018 Bihar, Karina Baby Shower 5 Lookout Lodge 10/20/2018 OCPRC - BMX BMX Volunteer Association Meeting 6 Lookout Lodge 10/25/2018 OCPRC - Admin Arborist Training 7 Lookout Lodge 10/26/2018 OCPRC - Facilities Maintence & Dev Ocprc 8 Lookout Lodge 10/27/2018 Thorlakson, Dax Memorial 9 Lookout Lodge 10/28/2018 Lourdes Cardona Baptism 10 Lookout Lodge 11/6/2018 Bridge Group Bridge 11 Lookout Lodge 11/7/2018 OCPRC - BMX BMX 12 Lookout Lodge 11/8/2018 OCPRC - Facilities Maintence & Dev ocprc 13 Lookout Lodge 11/10/2018 Goins, Joanne 80th Birthday 14 Lookout Lodge 11/17/2018 Ziarnowski, Maurgan Baby Shower 15 Lookout Lodge 12/1/2018 Elizabeth Sornig Christmas Party 16 Lookout Lodge 12/2/2018 Mersino, Luisella Baby Shower 17 Lookout Lodge 12/4/2018 OC Health Division Meeting 18 Lookout Lodge 12/8/2018 Ludwig, Pat Family Christmas Party 19 Lookout Lodge 12/10/2018 OCPRC - BMX Meeting 20 Lookout Lodge 12/14/2018 Binkowski, Zoe Reception 21 Lookout Lodge 12/14/2018 OCPRC - Facilities Maintence & Dev Safety Committee Meeting 22 Lookout Lodge 12/15/2018 Kathleen Goodrich Christmas Party 23 Lookout Lodge 12/16/2018 Dianne Dobson Xmas 24 Lookout Lodge 12/21/2018 Saiz, Delores Christmas Party 25 Lookout Lodge 12/22/2018 Deschaine, Catherine Wedding Shower 26 Lookout Lodge 12/23/2018 Territo, Dina Bridal Shower 27 Lookout Lodge 12/30/2018 Babecki, Theresa Christmas Party 28 Lookout Lodge 1/5/2019 Goans, Deborah Baby Shower 29 Lookout Lodge 1/6/2019 Thornton, Elizabeth Birthday 30 Lookout Lodge 1/12/2019 Tara Ondusky Workshop 31 Lookout Lodge 1/13/2019 OCPRC - Admin Floors 32 Lookout Lodge 1/18/2019 OCPRC - Admin Floors 33 Lookout Lodge 1/19/2019 Hardesty, Amber Ceremony 34 Lookout Lodge 1/20/2019 OCPRC - Admin Floors 35 Lookout Lodge 2/9/2019 Enrique Figueroa Baby Shower 36 Lookout Lodge 2/10/2019 Morton, Kathryn Birthday 37 Lookout Lodge 2/11/2019 OCPRC - Sheriff Meeting 38 Lookout Lodge 2/15/2019 OC 4-H MSU Extension Meeting 39 Lookout Lodge 2/17/2019 Kait Crawford Baby Shower Payment Types Headcount VSI-System VSI-System VSI-System VSI-System VSI-System Activity Center Totals VSI-System 1 20 2 20 2 150 3 70 2 20 3 30 3 30 20 3 150 2 20 50 20 200 2 20 3 100 3 130 10 2 20 3 200 1 20 2 20 1 200 2 20 30 20 200 2 20 2 10 2 150 2 150 12,004 3 3 2 30 30 30 3 3 2 30 30 3 4 3 3 34 3 30 3 30 3 3 3 4 3 3 3 3 3 3 10 2 3 5 3 10 2 3 4 3 10 7 ii 2019 Facility Use Report Waterford Oaks - Lookout Lodge Activity Center 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 Facility Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Lookout Lodge Begin Date Reservee 2/23/2019 Debbie Anthony 2/24/2019 Wood, Mike 3/1/2019 OCPRC -Admin 3/2/2019 Mavrogiorgis, Isidora 3/7/2019 Ocprc- Waterford Market 3/9/2019 Bettini, Ashley 3/10/2019 Boyce,Susan 3/11/2019 OCPRC - Sheriff 3/16/2019 Greene, Amanda 3/19/2019 OC Road Commission 3/19/2019 OCPRC - BMX 3/27/2019 Ocprc- Waterford Market 3/28/2019 OCPRC -Admin 3/30/2019 Jennifer Romanczuk 4/1/2019 Parsons, Zach 4/6/2019 Walrath, Ashley 4/8/2019 OCPRC- Sheriff 4/9/2019 OCPRC - Rec Program Service 4/10/2019 OCPRC - Rec Program Service 4/11/2019 OCPRC - Rec Program Service 4/13/2019 Fletcher, Jessica 4/14/2019 Briggs, Brenda 4/18/2019 OCPRC - Business Development 4/20/2019 Jones, Gemeka 4/23/2019 OC Water Resource 4/24/2019 OC Water Resource 4/25/2019 OC Water Resource 4/27/2019 Choler, Nicole 4/28/2019 Anderson, Melissa 5/4/2019 Pirog, Emily 5/5/2019 Sandra Breckenridge 5/11/2019 OCPRC - Rec Program Service 5/13/2019 OCPRC - Sheriff 5/18/2019 Green, Denise 5/19/2019 Steer, Jyllian 5/21/2019 OCPRC - Business Development 5/23/2019 OCPRC - Waterford WP 5/25/2019 Staples, Carol 5/26/2019 Kacinda Payne 5/28/2019 OCPRC - Rec Program Service 5/29/2019 OCPRC - Waterford WP 5/31/2019 OCPRC - Adaptive Rec 6/1/2019 O'Brien, Angela 6/2/2019 Simmons, Diana 6/4/2019 OCPRC - Business Development 6/4/2019 OCPRC - Waterford WP 6/5/2019 OCPRC - Waterford WP 6/7/2019 Stewart, Anna 6/8/2019 OC Homeland Security 6/9/2019 Barghahn, Mary 6/12/2019 OCPRC - Waterford WP 6/14/2019 OCPRC SUMMER CAMP, 6/15/2019 Rodriguez, Yvette 6/16/2019 Alvarado, Hayde 6/17/2019 OCPRC - Sheriff 6/20/2019 OCPRC - Business Development 6/22/2019 Czank, Karen 6/23/2019 Dalton, Melissa 6/27/2019 Brown, Jessa 6/28/2019 OAKLAND SCHOOLS 6/29/2019 Kathie Welfare 6/30/2019 Manyen, Katie 7/6/2019 Kacinda Payne 7/7/2019 Sylvia Garcia 7/8/2019 OCPRC - Sheriff 7/11/2019 Llsa Czyz 7/13/2019 Villanueva, Cindy 7/14/2019 Jones, Nakashia 7/20/2019 Hofbauer, Thomas 7/21/2019 Alvarado, Brenda Reservation Purpose Reunion Mike Sr. Brian M Party Baby Shower Market (will do their own set up) Shower Baby Shower Meeting Baby Shower Meeting Meeting Market Meeting Supervisor's Meeting Adoption Party Memorial Baby Shower Meeting Marshmallow Drop - NO STAFF NEEDED Marshmallow Drop - NO STAFF NEEDED Interviews NO STAFF NEEDED Baby Shower Baby Shower Electrical Qualifying Testing Baby Shower meeting meeting meeting Baby Shower Bridal Shower Baby Shower Baby Shower Orientation NO STAFF NEEDED Meeting Baby Shower Bridal Shower Equipment Training Training Women's Enrichment Program Graduation Training Training Training- NO STAFF Sandy will set up Baby Shower Baby Shower Training Training training Celebration Radio Training Grad Party Training CPR Training Open House Birthday Meeting FM/NR Dept Seasonal Training Grad Party Grad Party Networking Event Literacy Event Open House Bridal Shower Bridal Shower Grad Party Meeting Open House Open House Open House Baby Shower Bridal Shower Payment Types Headcount 3 10( 3 10( 30 10( 3 10( 30 3( VSI-System 10( 3 10( 3 3 30 30 30 3 3 3 30 3 VSI-System 30 3 VSI-System VSI-System VSI-System VSI-System 3 3 3 30 30 3 3 30 30 3 3 30 30 30 3 3 30 30 30 1 VSI-System 3 VSI-System 10 4 30 2 3 10 3 4 2 30 2 1 10 3 7 3 3 3 10 VSI-System 10 4 4 VSI-System 10 3 7 2 3 10 3 10 3 10 3 5 VSI-System 7 �Z� 2019 Facility Use Report Waterford Oaks - Lookout Lodge Activity Center Facility Begin Date Reservee Reservation Purpose Payment Types Headcount 110 Lookout Lodge 7/27/2019 Hudson, Holly Open House 3 100 111 Lookout Lodge 7/28/2019 Brown, Jessica Baby Shower 3 40 112 Lookout Lodge 8/3/2019 Karen Meissnest Baby Shower 3 30 113 Lookout Lodge 8/4/2019 Reyna, Angela Baby Shower 2 40 114 Lookout Lodge 8/9/2019 OC Health Division Health Education Staff Development Day 34 25 115 Lookout Lodge 8/10/2019 Whiting, Rita Graduation 3 100 116 Lookout Lodge 8/11/2019 Young, sarah Bridal shower 3 100 117 Lookout Lodge 8/12/2019 OCPRC - Sheriff Meeting 20 118 Lookout Lodge 8/17/2019 Darragh, Jessica Surprise Party 2 80 119 Lookout Lodge 8/18/2019 Hasting, Maureen Bridal Shower 3 70 120 Lookout Lodge 8/24/2019 Starick, Rhonda Bridal Shower 3 50 121 Lookout Lodge 8/25/2019 Webber, Tammy Bridal Shower 3 40 122 Lookout Lodge 8/31/2019 Kaddouh, Dee Anne Baby Shower 3 45 123 Lookout Lodge 9/7/2019 Geraghty, Gigi event 3 100 124 Lookout Lodge 9/10/2019 OC Road Commission Meeting 1 50 125 Lookout Lodge 9/13/2019 Angel Gomez Grad Party 3 40 126 Lookout Lodge 9/14/2019 Cramer, Shelley Bridal Shower 3 100 127 Lookout Lodge 9/15/2019 Jackson, Ann baby Shower 1 75 128 Lookout Lodge 9/18/2019 OC Road Commission OT Breakfast 30 129 Lookout Lodge 9/21/2019 Sayles, Alyssa Bridal Shower 3 60 130 Lookout Lodge 9/28/2019 Reese, Kathy Bridal Shower 4 60 131 Lookout Lodge 9/29/2019 Ortiz, Gabriella Baby Shower 3 90 Lookout Lodge Totals 7,924 Grand Totals 19,928 297 COMMUNICATIONS R MARKETING QAKLAND COUNTY PARKS RE P ozr", R T Great arks for�yreatPeop(e The following is an update from Desiree Stanfield, Supervisor — Marketing and Communications: SOCIAL MEDIA It's been a busy month of events, national holidays, waterpark season pass promotion and seasonal employee recruitment. From Feb. 24 -28, we celebrated National Invasive Species Awareness Week by telling our followers each day about the hard work that our Natural Resources Management Unit does to manage invasive species at our parks. We highlighted winter mowing, prescribed burns and aquatic invasive species control. We also reminded followers about Oakland County Cooperative Invasive Species Management Area's Spring Invasive Species Summit taking place on March 21 at the Waterford Oaks County Park Activity Center. Oakland County Parks and Recreation Published by Amanda Sable lal - February 27 at 5:00 PM Q Prescribed bums are another management technique used by Oakland County Parks and Recreation's Natural Resources Management Unit to maintain and festore the ecological function of natural communities within our parks- 6 Burning has historically been an Integral part of managing natural communities, such as prairies, in the Midwest and was regularly implemented by Native Americans for a variety of reasons before European colonization. Today, fire is predominantly used by land managers to achieve restoration of native plant communities and invasive species control Learn more about our Natural Resources Management Unit during National Invasive Species Awareness Week (Feb 24-28): https:Ilbit. ly1210EBTR- Oakland County Parks and Recreation ••• Published by Amanda Sable lzl February 28 at 3 11 PM Start your summerorr with a splash! C Season passes for Red Oaks Waterpark and Waterford Oaks Waterpark are ON SALE NOW! Head to our web -site to purchase your pass for 25% OFF: ht1psJlblt-lyl2wvWoQ9- 298 Oakland County Farmers Market We've continued to promote the Cooking with EdibleWOW cooking demonstrations hosted at the market throughout the winter, along with the Discover Michigan Fresh events. We highlight vendors who will be at the market the upcoming Saturday to give customers an idea of what they can find at the market, even in the winter. Now that spring is almost here, more and more vendors are returning to the market, so we've featured them on social media to let customers know their favorite vendors are back. Oakland County Fanners Market Published by Amanda Sable I?] - February 29 at 6:40 AM - a Forever Summer Natural Soaps LLC is back at the market! p,.y Stop by today from 7 a.m. to 1:30 p.m. to see all of Mary E!fen's amazing, all -natural luxury bath products. The Oakland County Farmers Market is open every Saturday from 7 a.m. to 1:30 p.m. and Is located at 2350 Pontiac Lake Rd., Waterford, MI 48328. #VendorSpotlight 911�11 pwr- Holly Oaks ORV Park Oakland County Farmers Market Pubhshed by Amanda Sable I?] February 28 at 9 40 AM 0 An apple a day keeps the doctor away! 0 0 Stay healthy this season by eating nutritious food like apples from Brookwood Fruit Farmf 6,g The Oakland County Farmers Market Is open every Saturday from 7 a.m. to 130 p.m. and is located at 2350 Pontiac Lake Rd., Waterford, MI 48328. #VenderSpot!ight After creating the Holly Oaks ORV Park Facebook page in April 2019, there are already 1,601 likes on the page. The page gains more and more likes after we share footage from the park, taken by those who attended test events. Holly Oaks ORV Park tv anuary 3 0 Check out this great video posted by The JRT Agency that shows the creators of Detroit 4Fest exploring some of the current Holly Oaks ORV Park features! Oakland County Parks and Recreation and Michigan Department of Natural Resources are looking forward to seeing everyone at Holly Oaks ORV Park when we officially open this summed #4x4Friday f ,t. YOUTUBF-COM Trail Rated: Michigan's Holly Oaks ORV Park Checkout Southeast Michigan's perfect deep® 4x4 playground- Sceni-- OC) You and 67 others 5 Comments 27 Shares 16 Like Q Comment , Share 0+ 299 Award Nominations Submitted narratives for two National Association of County Park and Recreation Officials Awards — Outstanding Support Organization (General RV) and Outstanding Volunteers (Greg and Michelle Petrosky. External Communications Sent news releases to 90 media outlets: Apply now for summer jobs with Oakland County Parks and Recreation (Feb. 3) • 2020 Oakland County Parks and Recreation Commission welcomes two new members; officers elected (Feb. 6) • Oakland County Parks and Recreation marks National Therapeutic Recreation Month (Feb. 10) • Apply for summer jobs at Oakland County Parks and Recreation hiring fairs (Feb. 12) 'Wrote and distributed 24 e-marketing messages. The topics highlighted items for the Oakland County Farmers Market, nature center programs, scout badge days and RPS programs. These e-marketing messages were delivered to 196,530 recipients as follows: Create A Stone Pendant 7,779 OCPR Is Hiring! 28,063 Brownies: Earn Your Space Science Adventurer Badge 872 Savor Sweet Treats At Sugar Rush 6,425 Learn To Cook Like A Pro 5,456 Newsbreak — Feb. 7, 2020 1,079 Ocpr News — February 2020 67 Brownies: Earn Your Potter Badge 882 A Date To Remember 8,472 Let Us Be Your Outdoor Classroom! — 10,119 Read About What's Happening In Your Parks 29,215 Make Thursday A Super Day! 2,769 Hiring Fair Set For Feb. 22 22,493 Tiny Twigs Series Continues Feb. 18 7,573 Polish A Petoskey Stone 7,914 Check Out The Winter Newsletter 2,771 Tiny Twigs + Toddlers = Busy Little Hands 9,988 Sharpen Your Cooking Skills 5,416 Holiday Weekends And Haunted Hallows Sites Available 6,399 Daisies: Earn Your Space Science Explorer Badge 884 How Far Can Frogs Jump 8,076 Be A Nest Box Volunteer 11,254 Learn How To Save The World 480 Waterpark Season Passes On Sale Now 10,804 300 k arGans corn +-SMOcpARssOAKLAND DCParksQaakgevoomCOUNTY PARKS Great Parks for Great Feupta 0130 Save now for splash-tastic fun all season long Nmi a tli* take to"great deals oa SeasO passes far Red Oaks Waterpark and Watwford Oaks Mterpark Pipk y" favorite Oaldand Soo ,Ty Pvcs arc Rea on wrwpark far urJi mlled vsrts all sea nr ' fiatre 25 percul.0"the Red Ousfturp ,% seasa! pass. avadaox non for SM at me resident diwwarR race and 574 for Ow n u(m rase The swings oaerue ac 4VxBforo Oaks 1,Vmrpanc. Yshere season passes rave beer- dsCourded b W al the ms+desn unwint rze a+d SSa `art^e rey-la r •ate i;jilk Ip.p23s mcay Hurry promot"I offer ends May 22. 2020 Season pa%es we vatid Cnlyat the Wa8 .'ark for whch they are pdClased Terms and �r'C.JPnS aPPly .`tN tleliiES.IrCR �a 43'd :g.'•t5'Par'rs o]m Red Oaks Waterpark and Waterford Oaks Waterpark both ape. Friday. Jule 5. February is National Therapeutic Recreation Month Spmftf N W Ite A.nerkm rMnprrlu: Xt[Itamn A,raulgn, �HYnal1%nePrrnY NtrmlNn alxnrh / •eY. ne hmu IhreahveY rn'.atMe PnFgrx.hrtP ITPx`et lyyllh tad xerl,yxes. ITnrue}nna rht nwrah ttakLd t:xmll r+lA.arnf a.rcnam II%:PR]n rinp.wxt'rY+, abwMllfadel�r1w'r"�+alFm eix4 �lnv wawa prnnP+m�. •Wpnr rt:rte�npmf6 opinnunldrs wrlwwaxd.�reu .pa.mh rh.,Y,l.mpvmvxrat..kasmanralawtnmY� 6nw rs.�..r � r, rer..rxl,aa lxe%ra. mrr"arem wisr•Inr 1. m.m lhrn l5)m.,aW. 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CA K LA N D Cak andCarts cote -W-0 +•888.OGPaRuS COUNTY PARKS °`�a Na�oak90 enm Great Parka for GreatFea#e 0130 Be Planet Pals: Leam strategies for sustainability V0. tloNs r❑1ac to aay.:hew dr Mricae'r se WS IH Sastainatle su.Nwl and renembe ra wMl duriy Planet Pals: S--dimly and Renerrahles. part data H.—.dwd Curriculum ar"—, sr We usj Iw re se-W Thursday a' eau. rt—th throughtxe 2C70 a, Red Oaks Halve Camp,. Join us hom 10M a m -f2:3C pm Thursday, Kamh 12 to make a salvage salptae and ru —sores—Iw Jr— as Iva explo,N',s triersna tope an alwm—ab.. ale nudd aroun - Tee SaaS'an a ad glad br N,a age gm �. Rges -,9 — I ane cltler Cosy K Si O.xNa sassmn. Pra,¢Risvaun roll payrtvrrt ¢ rr_;,ired Iry Calling �aSS55A41B rrepktlays a 2a&58SOt00 on laeekentls. Sessiara pa wg-ae as a ernyan yegre m far your i. rk+ease ram muss Ix oa^tGetad tit r11�5ttalion. The tope for ftA v1 a ses— nil ta' Predator Pr 1: Camiwres." Red oaks N rarer PsdTaki :.... _ ,:0303XHalesSI 1 Nadi— - - _ . _ .. , =-s f riN raaae P.— rg .-:-�: alsam oassroom space ° Wrote and distributed a February and March calendar of events news release to 90 members of the media. This listing highlights programs and activities across the parks system. Items from this news release are typically published in The Oakland Press, The Macomb Daily and Prosper e-magazine. ° Created and distributed the Winter 2020 Adaptive newsletter via email to 2,771 people 301 Advertising 'Placed an ad in 2020 Michigan Links directory highlighting the system's five golf courses. The directory is distributed to Golf Association of Michigan members. Circulation is estimated at 200,000. 'Designed a quarter -page ad for the 2020 Michigan Trails Magazine. 65,000 copies will be distributed (Michigan Department of Transportation welcome centers, regional/local tourist info centers, bike & fitness retails shops, lodging & restaurants near trails, trail groups & paid subscriptions; book stores & retails sales, other). Additionally, a leaderboard ad will run on MTM's website for 12 months promoting the system's trails and Oakland County Parks and Recreation's popular TrailBlazer Walking Series. C-D"IANKLAND COUNTYPARKS 6f"t P.*I for (.feat reny.f 'Placed an ad in the February 27 State News to promote that OCPR staff on campus recruiting for season positions at the MSU spring career fair; circulation is 72,000 subscribers. 'Placed an ad in the winter edib/eWOW magazine promoting the Spring Flower and Art Day at the market. Quarterly circulation for southeastern Michigan is 50,000. Trade Shows 'Created a display for the University of Scouting, held Jan. 25, 2020 at Lamphere High School in Madison Heights, with 52 scout leaders in attendance. Nature Center staff promoted Red Oaks and Wint Nature Centers and their scouting programs. They spoke to 28 people at their table and collected five email addresses. °Created a display for the Metro Parent Camp Show held February 23 at Bloomfield High School that was attended by more than 400 individuals. In addition, an ad was included in the program and in the email sent after the show to attendees. Staff collected 46 emails. 302 Promotions 'Assisted with the Cooperative Invasive Species Management Area Invasive Species by creating a Frequently Asked Questions flyer and promotional graphics. The event was hosted March 21 at the Waterford Oaks Activity Center. 'Promotion of the Red Oaks and Waterford Oaks waterparks annual season passes, which are discounted through May 22, included digital ads in Metro Parent Daily on March 24 and April 13. Metro Parent Daily has 30,000 subscribers. The ads promoting 25% off the season passes are shown below. Additionally, an e-marketing message was sent to 10,804 Oakland County Parks and Recreation e-mail subscribers, the promotion was posted on the Red Oaks Waterpark and Waterford Oaks Waterpark Facebook pages, the main website home page and their corresponding website pages. Social media posts will be boosted and the sale will be promoted in the spring issue of the OAKNotes e-newsletter. Print and Digital Media Exposure 0 Oakland Countv Moms• USA • Feb 1 • 01:00 am Red Oaks Waterpark 2020 and more. Red Oaks Waterpark and Waterford Oaks Waterpark are maintained by Oakland County Parks and... The Oakland Press• USA • Feb 4 • 02:00 pm Veqan donut bakery moves to Pontiac, lookinq to raise $3.000 for commercial kifrhan Raphael's Donuts will be attending two updating dates of the Oakland County Farmers Market on Saturday, Feb. 22 and... The Oakland Press• USA • Feb 7 • 02:15 pm Oakland Countv communitv calendar Feb. 9-Feb.15 is 6:30-8 p.m. Feb. 14 at Wint Nature Center in Independence Oaks County Park, 9501 Sashabaw Road, Clarkston.... 303 The Dailv Tribune- USA • Feb 7 • 02:15 pm Oakland Countv communitv calendar Feb. 9-Feb.15 is 6:30-8 p.m. Feb. 14 at Wint Nature Center in Independence Oaks County Park, 9501 Sashabaw Road, Clarkston.... Click On Detroit- USA • Feb 12 • 10:31 pm Oakland Countv Executive Dave Coulter introduces plan focused on health care. education County International Airport, represents the county on the Oakland County Parks & Recreation board and has led the... Leqal News- USA - Feb 14 - 08:58 am Coulter outlines 'Oakland Toaether' plan during speech County International Airport, represents the county on the Oakland County Parks & Recreation board and has led the... The Oakland Press- USA • Feb 14 • 12:00 pm David Coulter hostinq three town halls followinq State of the Countv address Walnut Lake Rd. Farmington HillsFeb. 20: 6:30 p.m. at the Glen Oaks Golf Course and Conference Center, 30500 W. 13 Mile Rd.... The Oakland Press- USA - Feb 14 - 01:30 pm Oakland Countv communitv calendar Feb. 16-Feb. 22 COOP in Detroit is 10-11 a.m. Feb. 22 at Oakland County Farmers Market, 2350 Pontiac Lake Road, Waterford Township, held in... Prosper- USA - Feb 18 - 04:24 pm You'll love What Oakland Countv Parks and Recreation has planned for February Bundle up and head outdoors to enjoy all the frosty weather that February has to offer by going cross-country skiing, fat tire biking, snowshoeing... Prosper- USA - Feb 18 - 04:24 pm Apply Now for Summer Jobs with Oakland Countv Parks and Recreation Oakland County Parks and Recreation is offering a chance to "put some green in your jeans" with a wide variety of summer jobs. Apply now and get the jump on the jobs... The Oakland Press- USA • Feb 21 • 03:30 pm Oakland Countv communitv calendar Feb. 23-Feb. 29 .m. • Leap Day is 2-4 p.m. Feb. 29 at Red Oaks Nature Center, 30300 Hales St., Madison Heights. Get up close and personal with... WXYZ-DET (ABC) • USA • Feb 22 • (6:25 a.m., 9:25 a.m., 10:32 a.m.) Seasonal Hirinq Fair Oakland County Parks and Recreation will host the first of two season hiring fairs today. It's for people looking for summer jobs. Today's fair runs from 10 a.m. to 1 this afternoon Huron Dailv Tribune- USA • Feb 23 • 06:00 am The best of both worlds: Ublv farm shares homeqrown goodness across state lines a physical location, Steaks and Cupcakes is regularly set up at the Oakland County Farmers Market. "A lot of people in our... 304 The Oakland Press- USA • Feb 23 • 12:00 pm Learn a new skill, meet new people at these upcominq events 3 p.m. March 1 at Wint Nature Center, 9501 Sashabaw Road in Clarkston. Oakland County Parks and Recreation... Oakland Countv Moms- USA • Feb 26 • 01:00 am Oakland Countv Waterparks 2020 WATERPARKS AND SPRAYPARKS WATERFORD OAKS WATERPARK REVIEW / INFO RED OAKS WATERPARK REVIEW / INFO See our Oakland... Metro Parent- USA • Feb 26 • 03:21 pm Leap Dav Events in Metro Detroit and Ann Arbor for survival. Leap Day at Red Oaks Nature Center in Madison Heights February 29, 2020 Address: Red Oaks Nature... 305 G�AKLAND COUNTY PARRS 2800 Watkins Lake Road • Bldg 97W Waterford, MI 48328-1917 248-858-0906. 1-888-OCPARKS Great -Parks for Great People ❑ak#anclCountyParksxom To: Oakland County Board of Commissioners Oakland County Parks and Recreation Commission Cc: Chris Ward, Chief of Staff, Oakland County Board of Commissioners Hilarie Chambers, Chief Deputy County Executive Sean Carlson, Deputy County Executive Jody Hall, Oakland County Corporation Counsel Lynn Sonkiss, Oakland County Fiscal Services Oakland County Parks and Recreation Administrative Management Team From: Dan Stencil, Executive Officer, Oakland County Parks and Recreation Re: Follow -Up Information from March 31, 2020 Board of Commissioners Meeting Regarding Oakland County Parks and Recreation Millage Date: April 17, 2020 Attachments: A. Presentation from 3/31 Board of Commissioners Meeting B. Millage Options Financial Breakdown C. Sinking Fund Memo from Miller Canfield D. Facility Planning Review for OCPR Golf Courses E. Facility Planning Review for OCPR Conference Centers F. Facility Planning Review for OCPR Rental Houses On March 31, 2020 Oakland County Parks and Recreation (OCPR) Executive Director Dan Stencil presented an overview of Oakland County Parks and Recreation to the Oakland County Board of Commissioners at their regular meeting (Attachment A). OCPR's current 10-year millage expires at the end of 2021 and is forecasted to be on the ballot in August 2020. The current millage is .25 but has been rolled back to .2329 due to the Headlee Amendment. At this rate, a homeowner with a home market value of $200,000 (taxable value of $100,000) pays approximately $23/year to support the Oakland County Parks. The millage rate anticipated to be levied in December 2020 is .2310, which would be an annual decrease in funding of approximately $117,000. Three potential options have been evaluated for the millage: Option 1: Restore to .25 The current millage rate (.2329) does not provide enough funding to sustain Oakland County Parks and Recreation's operating budget, capital improvement, capital equipment and deferred investment needs. The Oakland County Parks and Recreation Commission: Gary R. McGillivray - Chairman, J. David VanderVeen - Vice Chairman, Ebony Bagley - Secretary, Christine Long - Executive Committee Member Amanda Herzog, Gregory C. Jamian, Robert E. Kostin, Andrea LaFontaine, Jim Nash, Nancy L. Quarles Daniel J. Stencil - Executive Officer Adde Restoring the millage to .25 would still not provide enough funding for OCPR to continue operating in the same way we have for the past 10 years and could require significant operational changes and possible facility closures. However, the current economic climate may dictate a need to restore the millage in 2020 and look to an additional millage or other funding mechanisms in the future. At this rate, a homeowner with a home market value of $200,000 (taxable value of $100,000) pays approximately $25/year to support the Oakland County Parks. Option 2: Increase the millage to .30 Increasing the millage to .30 could provide enough funding to sustain Oakland County Parks and Recreation's current operations. The past several years OCPR has operated at a deficit, requiring use of fund balance to balance the budget. OCPR has essentially been operating at approximately a .30 millage rate the past few years. This rate would allow for continued capital improvement and capital equipment needs and could help balance the OCPR budget. At this rate, a homeowner with a home market value of $200,000 (taxable value of $100,000) pays approximately $30/year to support the Oakland County Parks. Option 3: Increase the millage to .35 Increasing the millage to .35 could stabilize the park system's operating budget, provide sufficient funding for capital improvements and capital equipment needs, address the park system's estimated $21M in deferred investment, and provide value-added services to better serve all residents. This rate would also allow for some value-added programs to provide additional resources to Oakland County residents including funding for trails county -wide, funding for local park partnerships to assist with local park development projects, and funding to help combat invasive species county- wide. At .35 it has also been proposed to eliminate park vehicle passes for seniors, military and persons with disabilities. At this rate, a homeowner with a home market value of $200,000 (taxable value of $100,000) pays approximately $35/year to support the Oakland County Parks. Please see Attachment B for a spreadsheet containing the breakdown in revenue/expense for each millage option. At the March 3 Pt meeting, commissioners asked several questions of OCPR staff regarding the park system, that would help inform a decision about how to best proceed with the OCPR millage. The attached documents were put together by staff to provide this information. The main topics asked about were: the possibility of developing a sinking fund for capital improvements, golf courses and conference center sustainability, rental houses, and grant - restrictions on park property. This memo will summarize each of these topics, with back-up material attached for reference. Fiscal Sustainabilitv Work Group OCPR staff and commissioners would like to make the Board of Commissioners aware that the commission created, in 2019, a Fiscal Sustainability Work Group. This Work Group includes leadership from each department within Parks, as well as 3 OCPR Commissioners (currently Gary 2 Addendum -Page 307 McGillivray, Ebony Bagley, and Andrea Lafontaine). The purpose of the Fiscal Sustainability Work Group is to identify ways in which OCPR can become a more fiscally sustainable park system. This has involved detailed analysis of park facilities and programs, as well as the recommendation of significant changes to the park system to increase fiscal sustainability. Most recently this work group made the recommendation to phase out the Waterford Oaks Waterpark over the next 5 years due to significant infrastructure needs, declining participation, and challenges with staffing 2 waterparks with lifeguards each season. The group also made the recommendation last year to convert White Lake Oaks Conference Center into the Activity Center model, with the building operated by OCPR instead of a 3rd party vendor. The Fiscal Sustainability Work Group has been evaluating conference centers and golf courses as well, including reviewing options for repurposing golf courses. At this time the Work Group has not developed a model that would be more fiscally sustainable than the current operating models. However, this has been an ongoing project/discussion that will continue into the foreseeable future. Sinking Fund On April 7, 2020, Miller Canfield (Oakland County Counsel) provided a memo (Attachment B) summarizing the benefits and drawbacks of creating a sinking fund for OCPR improvements. A sinking fund is a tax of up to 2 mills that can be levied for a period of up to 10 years for "the purchase of real estate for sites for, and the construction or repair of public buildings." This could be levied in addition to OCPR's regular operating millage. However, given the restrictions on the use of funds (buildings only), staff is not recommending the use of a sinking fund millage at this time. Golf Courses Oakland County Parks and Recreation operates 5 golf courses: Glen Oaks (Farmington), Lyon Oaks (Lyon Township), Red Oaks (Madison Heights), Springfield Oaks (Springfield Township) and White Lake Oaks (White Lake Township). In general, the Oakland County Parks and Recreation golf courses do not generate revenue over expenses. In some instances, this is due to high depreciation from past park improvements. The attached Facility Planning Review for OCPR Golf Courses (Attachment C) provides financial and participation detail for each course, as well as a summary of past actions taken to improve participation and revenue. OCPR staff have, on multiple occasions, put out requests for proposals (RFPs) for golf course operations, to contract with a 3rd party company to operate the courses and provide revenue to OCPR. Proposals received by bidders generally required more cost to OCPR than current OCPR operations. Therefore, OCPR has continued to self -operate the courses. All the golf courses are encumbered by grant funding, meaning that they cannot be sold or conveyed without Oakland County being in violation of grant agreements. Violation of grant agreements generally requires mitigating the conversion by acquiring property of equal or greater value to replace that which was converted to non -recreation use. In some instances, grant funds Addendum -Page 308 could need to be repaid to the Michigan DNR. It may be feasible to repurpose or remove golf courses without being in violation of grant agreements, so long as the property remained in public recreation. Conference Centers Oakland County Parks and Recreation operates 4 Conference Centers, 3 of which are attached to golf courses. They include: The Buhl Estate (Addison Oaks), Glen Oaks, Lyon Oaks and White Lake Oaks. OCPR staff continue to evaluate the conference centers and look for ways to increase revenue and decrease costs. The attached Facility Planning Review for OCPR Conference Centers (Attachment D) provides financial and participation detail for each conference center, as well as a summary of past actions taken to improve participation and revenue. Due to the nature of the business and the expenses associated with operating this type of facility, OCPR's conference centers do not generate revenue over expense. The conference centers have historically been operated by 3rd party concession/catering vendors. Currently Oak Management operates The Buhl Estate and Glen Oaks Conference Center, and Katherine's Catering operates Lyon Oaks Conference Center. Until 2019 Katherine's had also operated White Lake Oaks Conference Center. OCPR staff began operating White Lake Oaks as more of a "Activity Center" in 2020 allowing more/different types of programming and use at the facility, including more recreation programs hosted by Oakland County Parks. Patrons wishing to rent White Lake Oaks do so directly through OCPR. They can then bring in whatever caterer they would like, and OCPR staff operate the bar (and therefore receive all alcohol sales revenue). If this model is successful, it may be implemented at other conference centers in the future. Recent contract negotiations have also added more financial responsibilities to our catering contractors, including maintenance fees for equipment and utilities. The kitchens at our golf course conference centers are multi -purpose and also used for the golf course grill rooms. All the conference centers are on grant -restricted property. However, as with the golf courses, it may be feasible to repurpose or remove conference centers without being in violation of grant agreements, so long as the property remained in public recreation. Golf Course and Conference Center Grant Restrictions Addison Oaks (Buhl Estate) — All of Addison Oaks is encumbered by grant funding. Grants include Recreation Bond Fund, Michigan Natural Resources Trust Fund, Open Space Act funding, Recreation Passport, and Land and Water Conservation Fund. Glen Oaks Golf Course — All of Glen Oaks Golf Course is encumbered by grant funding. Glen Oaks Golf Course was acquired with a Recreation Bond Fund grant. It may be possible to repurpose Glen Oaks into something other than a golf course so long as it was outdoor public recreation. The Glen Oaks Clubhouse is a historic building, which could complicate its removal or repurposmg. 4 Addendum -Page 309 Lyon Oaks — The majority of Lyon Oaks is encumbered by grants from the Michigan Natural Resources Trust Fund. Lyon Oaks is 1,041 acres, of which approximately 941 is encumbered by grants. Approximately 100 acres is not encumbered, however, 20 of those acres are land -locked by other Lyon Oaks park property. It may be possible to repurpose the golf course into some other form of public outdoor recreation. Red Oaks — Red Oaks is not owned by Oakland County but rather leased to the county by the George W. Kuhn drainage district. There are no grant -encumbered parcels at Red Oaks as the property is not owned by Oakland County. There is one grant -funded project at the park — the connector trail from the waterpark to the dog park. However, due to not owning the property, OCPR was not required to put a deed restriction on the park/property. Staff have explored options to convert Red Oaks into a day -use park (primarily walking trails and natural areas). This type of conversion would likely generate less revenue than the golf course, but the park would maintain most of the expenses for maintenance and would still likely be subsidized with tax funding. Springfield Oaks — Approximately 1/3 of Springfield Oaks County Park is encumbered by grant funding from Open Space Act and the Land and Water Conservation Fund. Springfield Oaks is 333 acres, of which approximately 110 is encumbered by grant funding. A portion of both the golf course and the fairgrounds are encumbered by grant funding. White Lake Oaks — White Lake Oaks is partially encumbered by the 42-acre Girl Scout property acquisition in 2018. The golf course is not grant -funded in any way but will also be encumbered when the final conversion mitigation is completed with the MDNR. The Girl Scout property was acquired to mitigate the conversion created at Addison Oaks County Park when a cell tower was placed on that park property. It may be possible to repurpose the golf course into some other form of public outdoor recreation. Rental Houses Oakland County Parks and Recreation currently operates 6 rental houses on park property at Addison Oaks, Groveland Oaks, Highland Oaks, Independence Oaks, Springfield Oaks and Waterford Oaks. In some instances, these homes are rented to park staff who can serve as "eyes and ears" for the park during off -hours. The Fiscal Sustainability Work Group recently began evaluating rental houses within the park system. The attached Facility Planning Review for OCPR Rental Houses (Attachment E) includes additional detail and information on all residential structures on OCPR properties (including those not rented). OCPR only rents houses on its property if such rental generates revenue for the park system. All the rental houses at the parks generate 180% or higher average cost recovery, meaning they generate revenue for the park system. If rental houses reach a point where they need more maintenance than revenue coming in, the Fiscal Services work group will evaluate and most likely recommend removal. This was the case recently regarding the rental house at White Lake Oaks, which was in need of significant repair and is now Addendum -Page 310 slated for removal. The rental house at Addison Oaks was vacated by the tenant in March 2020. Repurposing the rental house into the park office is an option being explored that would both benefit park operations and public interaction with staff. Below is a 5-year summary of cost - recovery from current OCPR rental houses. 5-Year Average Cost Recovery for OCPR Rental Houses Addison Oaks (includes cell tower) 415% Groveland Oaks 403% Highland Oaks 591% Independence Oaks 299% Springfield Oaks 225% Waterford Oaks 298% Grant Restrictions/Grant-Assisted Property At the March 31 Board of Commissioners meeting questions were raised regarding the selling (or other conveyance) of park property to reduce overall park system acreage. As noted above regarding golf courses and conference centers, the vast majority of Oakland County Parks and Recreation property is encumbered by grant funding. Property purchased with grant funds is encumbered, as well as any park that has been the recipient of development funds. Most state and federal grants require that the entire park be encumbered for development grants, even if the grant is only funding a specific development project. It is possible to sell or otherwise convey rights of grant -funded property, but there are consequences to doing so. When grant -funded property is converted to something other than public outdoor recreation, the agency controlling that property is in violation of their grant agreement and, in order to be eligible to receive funding again, must mitigate that conversion. This usually entails purchasing or acquiring other property of equal or greater value to replace the converted property. OCPR has done this before with grant -funded property that was leased for a cell tower. However, larger conversions or conveyance of property away from public outdoor recreation could potentially require reimbursement to the grant agency (i.e. if an entire park was intentionally sold for development). In general, the DNR frowns upon the selling of any public park property. Below are the grant restrictions for the rest of OCPR's parks (in addition to the Golf Courses and Conference Centers listed above). Addison Oaks (Leonard) — All of Addison Oaks is encumbered by grant funding. Grants include Recreation Bond Fund, Michigan Natural Resources Trust Fund, Open Space Act funding, Recreation Passport, and Land and Water Conservation Fund. 0 Addendum -Page 311 Catalpa Oaks (Southfield) — Catalpa Oaks (day use — fields, playground, trail) was purchased outright by Oakland County Parks and Recreation. There are no grant restrictions at Catalpa Oaks. Groveland Oaks (Groveland Township) — All of Groveland Oaks (campground and day use) is encumbered by grant funding. Grants include Open Space Act funding, Michigan Natural Resources Trust Fund, and the Land and Water Conservation Fund. Highland Oaks (Highland Township) — The majority of Highland Oaks (day use — open space and trails) is encumbered by grant funding. Highland Oaks is 301 acres, of which 264 is encumbered by a Michigan Natural Resources Trust Fund grant. Approximately 37 acres of property is not encumbered. Independence Oaks County Park (Independence Township) — The majority of Independence Oaks (day use — open space, trails, playgrounds, picnic areas) is encumbered by multiple grants, including Bond Fund, Land and Water Conservation Fund, and the Michigan Natural Resources Trust Fund. Independence Oaks is 1,287 acres, of which approximately 4 acres are not -grant - restricted. Lyon Oaks (Lyon Township) — The majority of Lyon Oaks (golf course, day use — fields, open space, trails) is encumbered by grant s from the Michigan Natural Resources Trust Fund. Lyon Oaks is 1,041 acres, of which approximately 941 is encumbered by grants. Approximately 100 acres is not encumbered, however, 20 of those acres are land -locked by other Lyon Oaks park property. Orion Oaks (Orion Township) — All of Orion Oaks (dog park, day use — trails, open space) is encumbered by a Land and Water Conservation Fund grant that was used to purchase the property. Red Oaks (Madison Heights) — Red Oaks (dog park, waterpark, golf course) is not owned by Oakland County but rather leased to the county by the George W. Kuhn drainage district. The Red Oaks Nature Center is leased to the county by the City of Madison Heights. There are no grant - encumbered parcels at Red Oaks as the property is not owned by Oakland County. There is one grant -funded project at the park — the connector trail from the waterpark to the dog park. However, due to not owning the property, OCPR was not required to put a deed restriction on the park/property. Rose Oaks (Rose Township) — The majority of Rose Oaks County Park (day use — open space, trails) is encumbered by a Michigan Natural Resources Trust Fund grant that was used to purchase the property. Approximately 19 acres of the 640-acre park are not encumbered by grant funding. Springfield Oaks (Springfield Township) — Approximately 1/3 of Springfield Oaks County Park (golf course, fairgrounds) is encumbered by grant funding from Open Space Act and the Land and Water Conservation Fund. Springfield Oaks is 333 acres, of which approximately 110 is 7 Addendum -Page 312 encumbered by grant funding. A portion of both the golf course and the fairgrounds are encumbered by grant funding. Waterford Oaks (Waterford) — The majority of Waterford Oaks (waterpark, day use — trails, open space, picnic areas) is encumbered by grant funding from Open Space Act, Bond Fund and Land and Water Conservation Fund. The Alliance Drive acquisition in 2012 (14 acres) is not encumbered, nor is the greenhouse complex (approximately 5 acres). White Lake Oaks (White Lake) — White Lake Oaks is partially encumbered by the 42-acre Girl Scout property acquisition in 2018. The golf course is not grant -funded in any way but may also be encumbered when the final conversion mitigation is completed with the MDNR. The Girl Scout property was acquired to mitigate the conversion created at Addison Oaks County Park when a cell tower was placed on that park property. 0 Addendum -Page 313 PAZ _Ifff• • 1,4401akes _ • S major river systems • 90,000 acres of public land • 4 levels of parks — State (DNR) — Metroparks — County — Local cities, townships 1 1 • 14 parks • Nearly 7,000 acres • 2M visitors — Nearly 80 miles of trails — 5 golf courses — 3 dog parks — 2 waterparks — 2 nature centers — 1 farmers market — 20 mobile rec units • Recreation Outreach 1.9M • 75 FT, 700+ PT staff • Nearly 1,000 volunteers It 9 40 a • Red Oaks Nature Center & Park (38 acres) • Food and Beverage Operations Improvements • Catalpa Oaks Improvements • Independence Oaks -North (188 acres) • Red Oaks Dog Park &Trail • White Lake Oaks Property Acquisition (42 acres) • Normandy Oaks Partnership • Holly Oaks ORV Park • Increased Programs County -Wide r7 Historical Perspective Established in 1966 1 Currently in 2020 Great Parks for Great People w irNKLAND $20M+ in deferred maintenance Shrinking capital budget Net position decreasing each year —Unplanned factors — Increased maintenance — Headlee Amendment y a� Parks and Recreation Commission - Unrestricted Net Position 528,000,000 $23,000,000 $18,000,000 $13,000,000 $3,000,000 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 Actuals Actuals Actuals Actuals Actuals Actuals Amd. Budget Budget Forecast Budget —Unrestricted Net Position - End of Fiscal Year —Amended/Forecasted Expense Operating Budget —Parks Commission Unrestricted Net Position Requirement (50% of Amended Budget) I ' �yy SYSY �'O� ryi ; �,'' y"4i4�G ti • i�x x _. f{ ✓'si '4 i {R� 1 � , 5-T 1 a� i 1 f � T - - a t2w V 111 77M_ - Great Parks for Great People OZAKLAND WUN i Y FIT-.IRVS '4 f '4 Great Parks for Great People W/-%KLAND WUN i Y FIT-.WIVS �. I' i �' � � 1� � '� k�i + � i � L.;#� M � �� T � � �e i 1 � � 1 \ 1��- •' 7 I _�I YYY f r ' � � �� 1 R { , ' � �-,,, }h Great Parks for Great People OZAKLAND WUNOWA Y F�.IRVS Lip NKLAND U N i y FAA R. XJ Previous Millage t P G f k t Pa rks or Great OZAKLAND 1 WUNOWAMY PARKS Top 10 Actions Respondents Most Willing to Fund 1. Fix up &repair older structures &playgrounds 2. Fix up &repair roads &parking lots 3. New trails &boardwalks 4. Land purchase for new trails S. Land purchase for open space &environment 6. Make facilities more accessible for everyone 7. New splash pad and/or spray park 8. New off -leash dog parks 9. Land purchase for new recreational facilities 10. New playgrounds .25 rate is no longer sustainable — would result in closures and staff reductions Ir, .30 rate begins to address deferred investment and capital needs, but not fully, and offers no "value-added" services .35 rate addresses deferred investment/capital needs and provides "value-added" services ✓Elimination of vehicle passes for seniors, military, & adaptive (persons with disabilities) ✓Funding source for trails throughout the county ✓Increased programmatic outreach and funding for park partnerships with local communities ✓Dedicated funding for invasive species management county -wide Remaining After Total "Residual" $70K/year to Trailways Fund Partnerships Invasive Species Year Millage Funds at Offset Senior, (50%) Fund (35%) Fund (15%) .35 mills Adaptive, Military Passes 2021 $698,150 $628,150 $314,075 $219,853 $94,223 2022 $1,089,113 $1,019,113 $509,557 $356,690 $152,867 2023 $1,387,333 $1,317,333 $658,667 $461,067 $197,600 2024 $1,680,495 $1,610,495 $805,248 $563,673 $241,574 2025 $1,859,183 $1,789,183 $894,592 $626,214 $268,377 2026 $2,034,826 $1,964,826 $982,413 $687,689 $294,724 2027 $2,206,779 $2,136,779 $1,068,390 $747,873 $320,517 2028 $2,374,208 $2,304,208 $1,152,104 $806,473 $345,631 2029 $2,537,189 $2,467,189 $1,233,595 $863,516 $370,078 2030 $2,703,643 $2,633,643 $1,316,822 $921,775 $395,046 TOTAL $18,570,919 $17,870,919 $8,935,460 $6,254,822 $2,68%638 W N (f Oakland County Parks Recreation Assistance Partnership Program (RAPP) Community Outreach 2019 Heat Map Number Of Visits Per Zip Code 4-6 7-9 - 14 - 12 - 27 - 48 g - Oakland County Parks Oakland County a 4g 3 } initiated in 1982, The RAPP Program is an element of the park system's evolving a Strategic Master Plan to create community a through people, parks, and programs- Q RAPP grants recreation opponrmRies and ' experiences, including outreach programs and bus : e .:, - K : - to all areas ands pp° citizens of the County of Oakland 8 F Scale: i in = 4 miles UK ARD " C au�ece.n r.��ws,.aea e�c :� oes;a`imi� B-18� x9 ➢ For a home with a market value of $200,000 (taxable value of $100,000), homeowner would pay approximately: .25 is* .35 iM* $25/year $35/year • Millage Recommendation — Increase to .35 mills • Possible future bond for deferred maintenance — Economies of scale • Continue to evaluate facilities, services and programs, and reallocate resources as needed • Continue to evaluate fees & charges c� O O V a--� C6 � O O O 4- O @j i. L40 t�A r , f • �_TT I 4 t� 0 r •( i OCPR Summary Millage Estimates Option A: 0.25 Millage Rate NET Park Estimated Operations Budget Capital DEDICATED FOR Effect on Millage Funding from LESS Fees and Capital Improvement Deferred Capital AVAILABLE FOR Unrestricted Net Assumptions and Calculations Year Rate Millage Depreciation Equipment Program Investment New Programs Position ' Millage rate of 0.25 results in average of $17M in tax funding per year FY2021 0.25 $ 15,385,707 $ 15,154,840 $ 600,000 $ 1,500,000 $ - $ - $ (1,869,133) • $15.15M for Park Operations with a 2% annual increase (average $16.85M) FY2022 0.25 $ 15,882,604 $ 15,455,331 $ 612,000 $ 1,530,000 $ - $ - $ (1,714,727) • $600,000 for Capital Equipment with a 2% annual increase (average $656,985) FY2023 0.25 $ 16,368,595 $ 15,831,395 $ 624,240 $ 1,560,600 $ - $ - $ (1,647,640) • $1.5M for Capital Improvement Program projects with a 2% annual increase (average $1.62M) FY2024 0.25 $ 16,848,960 $ 16,215,791 $ 636,725 $ 1,591,812 $ - $ - $ (1,595,367) • No funds available to dedicate to Deferred Maintenance FY2025 0.25 $ 17,248,775 $ 16,608,695 $ 649,459 $ 1,623,648 $ - $ - $ (1,633,028) ' No funds available to dedicate to Park Partnership FY2026 0.25 $ 17,647,159 $ 17,010,292 $ 662,448 $ 1,656,121 $ - $ - $ (1,681,702) ' Impacts Unrestricted Net Position by average of-$1.76M per year FY2027 0.25 $ 18,043,382 $ 17,420,766 $ 675,697 $ 1,689,244 $ - $ - $ (1,742,325) Results: FY2028 0.25 $ 18,436,525 $ 17,840,309 $ 689,211 $ 1,723,029 $ - $ - $ (1,816,025) ✓ Does not align with Capital reinvestment recommendation ($2.3 - $4.6M per year) FY2029 0.25 $ 18,826,566 $ 18,269,115 $ 702,996 $ 1,757,489 $ - $ - $ (1,903,034) ✓ Does not address Deferred Maintenance needs (estimated total of $21.78M) FY2030 0.25 $ 19,221,325 $ 18,707,383 $ 717,056 $ 1,792,639 $ - $ - $ (1,995,752) ✓ Does not provide community support through Park Partnership funds ✓ Continues to have a negative impact on Unrestricted Net Position 10-Year Total $ 173,909,599 $ 168,513,917 $ 6,569,833 $ 16,424,581 $ - $ - $ (17,598,732) 10-Year Average $ 17,390,960 $ 16,851,392 $ 656,983 $ 1,642,458 $ - $ - $ (1,759,873) ✓ May continue to require cuts to the Parks Operations budget Option B: 0.30 Millage Rate NET Park Estimated Operations Budget Capital DEDICATED FOR Effect on Millage Funding from LESS Fees and Capital Improvement Deferred Capital AVAILABLE FOR Unrestricted Net Assumptions and Calculations Year Rate Millage Depreciation Equipment Program Investment New Programs Position ' Millage rate of 0.30 results in average of $21M in tax funding per year FY2021 0.3 $ 18,462,849 $ 15,154,840 $ 600,000 $ 1,750,000 $ 958,009 $ - $ • $15.15M for Park Operations with a 2% annual increase (average $16.85M) FY2022 0.3 $ 19,090,524 $ 15,455,331 $ 612,000 $ 1,785,000 $ 1,238,193 $ - $ • $600,000 for Capital Equipment with a 2% annual increase (average $656,985) FY2023 0.3 $ 19,704,832 $ 15,831,395 $ 624,240 $ 1,820,700 $ 1,428,497 $ - $ • $1.75M for Capital Improvement Program projects with a 2% annual increase (average $1.92M) FY2024 0.3 $ 20,318,646 $ 16,215,791 $ 636,725 $ 1,857,114 $ 1,609,017 $ - $ • Total of $16.28M available for Deferred Maintenance over 10 years FY2025 0.3 $ 20,839,900 $ 16,608,695 $ 649,459 $ 1,894,256 $ 1,687,490 $ - $ • No funds available to dedicate to Park Partnership FY2026 0.3 $ 21,363,974 $ 17,010,292 $ 662,448 $ 1,932,141 $ 1,759,092 $ - $ Results: FY2027 0.3 $ 21,890,286 $ 17,420,766 $ 675,697 $ 1,970,784 $ 1,823,038 $ - $ ✓ Does not align with Capital reinvestment recommendation ($2.3 - $4.6M per year) FY2028 0.3 $ 22,418,070 $ 17,840,309 $ 689,211 $ 2,010,200 $ 1,878,349 $ - $ ✓ Begins to address Deferred Maintenance needs (estimated total of $21.78M) FY2029 0.3 $ 22,947,465 $ 18,269,115 $ 702,996 $ 2,050,404 $ 1,924,950 $ - $ ✓ Does not provide community support through Park Partnership funds FY2030 0.3 $ 23,486,455 $ 18,707,383 $ 717,056 $ 2,091,412 $ 1,970,605 $ - $ ✓ Will not require use of Unrestricted Net Position to balance budget ✓ Allows Parks to maintain full operation, fill critical full- and part-time positions and 10-Year Total $ 210,523,001 $ 168,513,917 $ 6,569,833 $ 19,162,012 $ 16,277,239 $ - $ 10-Year Average $ 21,052,300 $ 16,851,392 $ 656,983 $ 1,916,201 $ 1,627,724 $ - $ restore levels of service where needed Option C: 0.35 Millage Rate NET Park Estimated Operations Budget Capital DEDICATED FOR Effect on Millage Funding from LESS Fees and Capital Improvement Deferred Capital AVAILABLE FOR Unrestricted Net Assumptions and Calculations Year Rate Millage Depreciation Equipment Program Investment New Programs Position • Millage rate of 0.35 results in average of $24M in tax funding per year FY2021 0.35 $ 21,539,990 $ 15,154,840 $ 600,000 $ 2,750,000 $ 2,337,000 $ 698,150 $ • $15.15M for Park Operations with a 2% annual increase (average $16.85M) FY2022 0.35 $ 22,298,444 $ 15,455,331 $ 612,000 $ 2,805,000 $ 2,337,000 $ 1,089,113 $ • $600,000 for Capital Equipment with a 2% annual increase (average $656,985) FY2023 0.35 $ 23,041,069 $ 15,831,395 $ 624,240 $ 2,861,100 $ 2,337,000 $ 1,387,333 $ • $2.75M for Capital Improvement Program projects with a 2% annual increase (average $3.01M) FY2024 0.35 $ 23,788,333 $ 16,215,791 $ 636,725 $ 2,918,322 $ 2,337,000 $ 1,680,495 $ ' Total of $23.37M available for Deferred Maintenance over 10 years FY2025 0.35 $ 24,431,026 $ 16,608,695 $ 649,459 $ 2,976,688 $ 2,337,000 $ 1,859,183 $ ' Total $18.57M available for Park Partnership over 10 years FY2026 0.35 $ 25,080,788 $ 17,010,292 $ 662,448 $ 3,036,222 $ 2,337,000 $ 2,034,826 $ Results: FY2027 0.35 $ 25,737,189 $ 17,420,766 $ 675,697 $ 3,096,947 $ 2,337,000 $ 2,206,779 $ ✓ Begins to align with recommended Capital reinvestment ($2.3 - $4.6 million per year) FY2028 0.35 $ 26,399,614 $ 17,840,309 $ 689,211 $ 3,158,886 $ 2,337,000 $ 2,374,208 $ ✓ Aligns with Deferred Maintenance needs (estimated total of $21.78 million) FY2029 0.35 $ 27,068,364 $ 18,269,115 $ 702,996 $ 3,222,063 $ 2,337,000 $ 2,537,189 $ ✓ Provides community support through Park Partnership funds FY2030 0.35 $ 27,751,586 $ 18,707,383 $ 717,056 $ 3,286,505 $ 2,337,000 $ 2,703,643 $ ✓ Park Partnership will require funding for staff to administer program 10-Year Total $ 247,136,402 $ 168,513,917 $ 6,569,833 $ 30,111,733 $ 23,370,000 $ 18,570,920 $ ✓ Will not require use of Unrestricted Net Position to balance budget 10-Year Average $ 24,713,640 $ 16,851,392 $ 656,983 $ 3,011,173 $ 2,337,000 $ 1,857,092 $ ✓ Allows Parks to maintain full operation, fill critical full- and part-time positions and restore levels of service where needed /e Mwand Definitions ITaxable Value History (1998-2019) and Forecast (2020-2025) Page 1 of Addendum -Page 341 OCPR Summary Millage Estimates Year Source: Oakland County Equalization - November 2019 OCPR fiscal year begins October 1 and ends on September 30 of the next calendar year. Millage Rate Total Taxable Value % Change from A millage rate is the tax rate used to calculate local property taxes. The millage rate represents the amount per every $1,000 of a Year In Oakland County Previous Year property's assessed value. Assigned millage rates are multiplied by the total taxable value of the property in order to arrive at the 2025 $ 76,772,119,267.45 4.00% property taxes. 2024 $ 73,819,345,449.47 4.00% Estimated Funding from Millage 2023 $ 70,980,139,855.26 4.00% Millage funding estimates are calculated by Oakland County Equalization twice a year in November and April. Estimates for FY2021-25 2022 $ 68,250,134,476.22 4.25% were provided by Equalization in November 2019. Estimates for FY2026-30 were calculated assuming an average 3.75% growth rate. See 2021 $ 65,467,754,893.25 4.25% chart at right for the Total Taxable Value used to calculate millage funding. 2020 $ 62,798,805,653.00 4.13% NET Park Operations Budget LESS Fees and Depreciation 2019 $ 60,306,168,847.00 5.24% The NET Park Operations Budget refers to the portion of the Park Operations Budget that is not funded by Fees and Charges and Other 2018 $ 57,302,006,431.00 4.71% Revenue, and excluding annual Depreciation expense. Park Operations includes facility operations, recreational programs, support 2017 $ 54,723,743,027.00 3.67% programs. It includes the maintenance that is performed as part of the normal operation of the asset that keeps the asset up to standards. 2016 $ 52,786,202,473.00 1.72% This may include minor repairs, routine replacement of filters, playground inspections and other activities. It also includes funding of the 2015 $ 51,895,341,437.00 3.69% Maintenance Management Plan (MMP), which includes maintenance projects to perform timely maintenance on assets, scheduled 2014 $ 50,048,650,087.00 1.65% contracted structural inspections, and other activities. 2013 $ 49,235,110,306.00 0.00% 2012 $ 49,235,953,993.00 -3.08% Capital Equipment 2011 $ 50,798,540,257.00 -7.78% Capital equipment refers to items that are not permanently attached to buildings or grounds that cost more than $5,000 and are 2010 $ 55,081,707,586.00 -11.75% depreciated. OCPR capital equipment includes items such as tractors, mowers, golf carts, concession equipment, and mobile recreation 2009 $ 62,416,676,895.00 -3.60% trailers. 2008 $ 64,745,976,336.00 0.04% Capital Improvement Program 2007 $ 64,720,016,857.00 4.16% Capital Improvement Program (CIP) projects improve existing assets or create new or expanded assets and have an estimated total cost of 2006 $ 62,133,415,235.00 5.56% $5,000 and over within an individual budget center. Projects funded as a CIP project will be depreciated over a period of years. They 2005 $ 58,862,840,140.00 5.14% include improvements to assets performed on a timely basis and scheduled replacement of assets, equipment, roofs or other components 2004 $ 55,986,490,872.00 5.28% that reach the end of their useful life. According to both the "National Research Council — Building Research Committee", and the 2003 $ 53,179,886,010.00 4.91% "Association of Physical Plant Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009, Harvey Kaiser", 2002 $ 50,688,809,599.00 6.36% an estimated --2% - 4% annual reinvestment (capital renewal) of the current replacement value of facilities is recommended to be 2001 $ 47,656,729,878.00 7.41% sustainable. OCPR has an estimated Total Assets Replacement Value of $116,233,726 (as of 2/4/2020). Therefore the Recommended 2000 $ 44,370,760,909.00 6.26% Minimum Annual Capital Reinvestment Rate at 2% - 4% is between $2,324,675 and $4,649,349. 1999 $ 41,756,021,276.00 7.03% 1998 $ 39,011,931,708.00 Deferred Capital Investment This refers to the postponement of buildings and equipment upkeep due to lack of funds or the need to meet other fiscal requirements. This can cause neglect, allowing minor repair work to evolve into more serious conditions. Failure to take care of major repairs and/or restore building components that have reached the end of their useful lives results in a deferred maintenance backlog. Park Partnership A proposed benefit of the increased millage is the provision of funds for Oakland County to provide support to communities which may include match funding for local community projects, funding for the county trail network and/or funding for the Cooperative Invasive Species Management Area (CISMA). Unrestricted Net Position Unrestricted Net Position refers to the dollar amount within Unrestricted Net Assets. This balance is managed per Parks Commission policy to be equal or greater than 50% of the current year's operating budget to help ensure long-term financial stability. 3/25/2020 Page 2 of 2 Addendum -Page 342 �/IILLER lANriELD MEMORANDUM TO: Oakland County Board of Commissioners FROM: Miller Canfield RE: County Sinking Fund for Parks Improvements DATE: April 7, 2020 Under Act 14 of 1926, as amended ("Act 14" ),1 Oakland County (the "County") has the power to submit a question to its electors authorizing the County Board of Commissioners to levy a tax of up to 2 mills each year for a period of 10 years, to create a sinking fund to be used for "the purchase of real estate for sites for, and the construction or repair of public buildings." The County's Department of Corporation Counsel has asked that we provide a brief memorandum outlining key potential benefits and drawbacks of the establishment of a County sinking fund for capital improvements at County parks. Benefits: • Separate ballot question from operating lew: A ballot proposal regarding the establishment of a sinking fund would be separate from the .25-mill general parks levy proposal. In the event that voters do not support the additional levy, it would not cause the operating levy proposal to fail. • Dedicated, restricted source of revenue: The sinking fund levy would be dedicated and restricted to the purposes described in Act 14 (i.e., public buildings), as well as any additional restrictions in the ballot proposal, which may describe the use of funds even more narrowly. This would give voters certainty as to how additional revenues would be spent (but see "Restricted use of funds" below). Drawbacks: • Additional bureaucracv: A sinking fund requires the establishment of a sinking fund commission governed by a board consisting of the County Treasurer, Register of Deeds, County Clerk, Chairperson of the Board of Commissioners and Chairperson of the Finance Committee. The sinking fund commission board must follow several procedural requirements, which include the following:' o The board must follow certain statutory restrictions on investments of the sinking fund. o Investment choices and certain other decisions must be made by either a 2/3 or 3/5 vote of the full board.' 1 MCL 114.51. 2 There are two possible statutes under which the sinking fund commission could be formed, Act 42 of 1913, as amended (MCL 141.11 et seq.) and Act 161 of 1923, as amended (MCL 141.31 et seq.). The two statutes are identical in many ways, with only a few minor differences, which are generally not discussed here, except the voting threshold (see FN 3). 3 The voting threshold will be based on which statute is chosen. Addendum -Page 343 o The board must provide an annual report to the Board of Commissioners and recommend the necessary millage each year. • Restricted use of funds: Restrictions on spending could be a benefit or a drawback. The dedicated sinking fund must be used for the purposes described in Act 14 and the ballot proposal, giving the parks department and the Board of Commissioners little flexibility to adjust to changing needs and conditions. Money held in other County or parks department funds may not be transferred into the sinking fund, nor may money in the sinking be transferred to other funds.4 • Antiquated election requirements: Act 14 contains a number of provisions that do not appear to have been updated as Michigan's election laws have changed. For example, the statute requires local township and city clerks to post several additional notices of the sinking fund ballot proposal which are not required under the Michigan election law, and requires countywide newspaper publication of the same. The statute identifies the sheriff as the official overseeing this process. 35640904. 1 \065728-00030 4 See Michigan Attorney General Opinions 1955-56, No. 2771 and 1951-52, No. 1552. -2- Addendum -Page 344 Contents FacilityIdentification...............................................................................................................................................................2 OCPRGolf Courses Data Profile.............................................................................................................................................. 3 5-Year Statistics and Trends............................................................................................................................................ 3 PublicNeed..................................................................................................................................................................... 5 OtherService Providers.................................................................................................................................................. 6 GlenOaks Golf Course Detail..................................................................................................................................................7 Description...................................................................................................................................................................... 7 PropertyRestrictions...................................................................................................................................................... 7 DataProfile.....................................................................................................................................................................8 LyonOaks Golf Course Detail..................................................................................................................................................9 Description...................................................................................................................................................................... 9 PropertyRestrictions......................................................................................................................................................9 DataProfile...................................................................................................................................................................10 RedOaks Golf Course Detail.................................................................................................................................................12 Description....................................................................................................................................................................12 PropertyRestrictions....................................................................................................................................................12 DataProfile...................................................................................................................................................................13 Alternatives...................................................................................................................................................................14 Springfield Oaks Golf Course Detail......................................................................................................................................15 Description....................................................................................................................................................................15 PropertyRestrictions....................................................................................................................................................15 DataProfile...................................................................................................................................................................16 White Lake Oaks Golf Course Detail.....................................................................................................................................18 Description....................................................................................................................................................................18 PropertyRestrictions....................................................................................................................................................19 DataProfile...................................................................................................................................................................19 References............................................................................................................................................................................ 21 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 345 Figures Figure A: Golf course visit trends............................................................................................................................................ 3 Figure B: Trends in various facility reinvestment line items for golf courses (Total GLG, LYG, RDG, SPG, WLG)................... 3 Figure C: Revenue and expense trends — golf courses........................................................................................................... 4 Figure D: Golf courses in Oakland County (SEMCOG Park Finder)......................................................................................... 6 Figure E: GLG Glen Oaks Golf Course (2017 imagery)............................................................................................................ 7 Figure F: LYG Lyon Oaks Golf Course (2017 imagery).............................................................................................................9 Figure G: RDG Red Oaks Golf Course (2017 Imagery)...........................................................................................................12 Figure H: SPG Springfield Oaks Golf Course (2017 imagery)................................................................................................15 Figure I: White Lake Oaks Golf Course (2017 imagery)........................................................................................................18 Tables Table 1: Percentage of survey respondents indicating golf courses among top their four most visited facilities ................. 5 Table 2: 2017 Community Needs Assessment ratings for golf............................................................................................... 5 Table3: Glen Oaks Golf Course asset list................................................................................................................................8 Table 4: Glen Oaks Golf Course 5-year statistics and trends.................................................................................................. 8 Table 6: Lyon Oaks Golf Course asset list..............................................................................................................................10 Table 7: Lyon Oaks Golf Course 5-year statistics and trends................................................................................................10 Table 9: Red Oaks Golf Course asset list...............................................................................................................................13 Table 10: Red Oaks Golf Course 5-year statistics and trends...............................................................................................13 Table 9: Springfield Oaks Golf Course asset list....................................................................................................................16 Table 10: Springfield Oaks Golf Course 5-year statistics and trends....................................................................................16 Table 11: White Lake Oaks Golf Course asset list.................................................................................................................19 Table 12: White Lake Oaks Golf Course 5-year statistics and trends...................................................................................19 Facility Identification Facility type: Golf Courses Budget centers: ■ GLG Glen Oaks Golf Course: 30500 13 Mile Road, Farmington Hills, MI 48334 ■ LYG Lyon Oaks Golf Course: 52221 Pontiac Trail, Wixom, MI 48393 ■ RDG Red Oaks Golf Course: 29600 John R Road, Madison Heights, MI 48071 ■ SPG Springfield Oaks Golf Course: 12450 Andersonville Road, Davisburg, MI 48350 ■ WLG White Lake Oaks Golf Course: 991 N Williams Lake Road, White Lake, MI 48386 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 346 OCPR Golf Courses Data Profile 5-Year Statistics and Trends Figure A: Golf course visit trends 180,000 N 160,000 a� E 140,000 a0i 120,000 .N 100,000 > 80,000 0 v 60,000 E 40,000 z 20,000 FY2015 FY2016 FY2017 FY2018 FY2019 0TOTAL 161,286 160,895 154,159 140,452 148,511 ■GLG 37,642 37,690 33,887 36,697 33,804 ■ LYG 39,126 36,577 34,303 32,140 35,658 ■ RDG 17,596 19,384 18,650 13,487 18,813 ■ SPG 31,052 32,741 32,540 27,568 28,248 ■ WLG 35,870 34,503 34,779 30,560 31,988 Figure 8: Trends in various facility reinvestment line items for golf courses (Total GLG, LYG, RDG, SPG, WLG) Operating expense items Building Maintenance and Grounds Maintenance are included in Figure C: Revenue and expense trends $700,000 $600,000 V) L $500,000 - 0 $400,000 a� E N $300,000 a� v $200,000 $100,000 FY2015 FY2016 FY2017 FY2018 FY2019 ■ Golf Courses operating expense: Building $112,371 $56,310 $38,150 $36,586 $43,060 Maintenance ■ Golf Courses operating expense: Grounds $338,054 $402,034 $435,201 $433,615 $522,432 Maintenance ■ Facilities Maintenance operating expense for $470,745 $280,425 $110,533 $175,322 $276,384 golf course projects (primarily OCPR labor) ■ Golf course capital projects closed in fiscal $585,632 $426,451 $19,020 $211,356 $49,286 year Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 347 Figure C: Revenue and expense trends - golf courses $6,000,000 $5,000,000 $4,000,000 L 0 W N Q $3,000,000 x w c W W w $2,000,000 $1,000,000 ■ TOTAL Revenue ■ TOTAL Expense ■ GLG Revenue ■ GLG Expense - LYG Revenue ■ LYG Expense RDG Revenue ■ RDG Expense ■ SPG Revenue ■ SPG Expense ■ WLG Revenue ■ WLG Expense FY2015 $3,803,802 $4,072,236 $778,716 $747,147 $1,207,546 $1,266,331 $340,212 $641,706 $725,036 $701,652 $752,292 $715,401 FY2016 $3,753,423 $4,263,653 $774,897 $842,999 $1,148,633 $1,315,849 $359,998 $712,360 $754,278 $702,405 $715,617 $690,041 Y2017 $3,836,420 $4,752,044 $802,950 $855,966 $1,179,701 $1,568,591 $377,085 $661,259 $759,372 $932,244 $717,311 $733,983 IN Mil FY2018 $3,736,015 $4,831,781 $820,712 $1,092,332 $1,093,949 $1, 288,166 $388,182 $672,359 $730,466 $900,052 $702,706 $878,872 I I wo. I I FY2019 $3,779,566 $4,322,626 $805,882 $893,244 $1,176,650 $1,326,485 $353,095 $582,796 $704,540 $863,167 $739,399 $656,933 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 348 Public Need In the 2017 OCPR Community Needs Assessment Survey (ETC, September 2017), respondents were asked to indicate which four facilities their household use most often. Fifty-one percent (51%) of respondents indicated that their household visited an Oakland County park or facility less than once a month during the past 12 months. The table below shows the percentage of respondents who have visited OCPR's golf courses during the past 12 months. Table 1: Percentage of survey respondents indicating golf courses among top their four most visited facilities Facility name % of respondents TOP 3 MOST USED FACILITIES Oakland County Farmers Market 22% Independence Oaks Park 17% Addison Oaks Park; Waterford Oaks Park 12% each GOLF COURSES Glen Oaks Golf Course 6% Lyon Oaks Golf Course 3% Red Oaks Golf Course 4% Springfield Oaks Golf Course 4% White Lake Golf Course 5% The table below shows the services provided by OCPR golf courses and the resulting Priority Investment Rating (PIR) for each service (OCPR/PRD, 3/27/2019, p. 21). Table 2: 2017 Community Needs Assessment ratings for golf Recreation Resource and Activity Type Categories of Service Services Recreation programs Chipping, putting clinics Equipment rentals Carts, golf clubs, driving range balls Merchandise for resale Golf merchandise Golf Organized parties/events Footgolf birthday parties Rentals/exclusive use Tee -times 2017 Community Needs Assessment: Priority Investment Rating (PIR) > 100 = High Priority > 50 and < 100 = Medium < 50 = Lower Priority Golf lessons PIR = 39 Golf training facilities PIR = 40 Golf driving ranges PIR = 64 Outdoor equipment rentals PIR = 33 Not evaluated Not evaluated Golf leagues PIR = 30 Golf tournaments PIR = 18 Regular 18-hole golf courses PIR = 65 Regular 9-hole golf courses PIR = 46 Executive golf courses PIR = 33 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 349 Other Service Providers Southeast Michigan Council of Governments' Park Finder' identifies 216 golf courses within the 5-county SEMCOG service area and 83 golf courses within Oakland County. Within Oakland County, 12 of the golf courses are identified as public, 69 as private, and 2 as conservation land. Figure D: Golf courses in Oakland County (SEMCOG Park Finder) Atlas Metamora -- Grand Blanc 4rnn iI - � � r• Galnes ; 7 I i�r.nard 23 t y Crt4nv ll Armada ,n Oxford - Linden f Argenti`e 4 jFent Holty Romeo akeOrirr talh New H 2$ f Macomb LaV A,.qA, Township Hartland � r Waterford Rochc;l,r Chesterfield township Rochc'sler ills 503 Township Jr �, 4s # Tawnshi Utica well ,} �. � � Tr V' ° Mount Clemens lFord ' Bloamfiekd Hills es loot) e�d Sterling Heights wnship 9. # *BWingham Brighton +ixom IP Rankkir, IF Green Oak 4111 *Armin ton 3I -- Township � � � � flow Hills Hamburg � outhfield— Hamburg 5a,Ith I.yurTqp Ferndale Grasse Poi e + ti� Wood yiy$ler Northfield Salem Hamtramck p TownshipTownship Gross Township ¢lymouttti Livonia � Pointe ark Dexter Ann Arbor, x Dearborn Detroit Charter Township— �a Westland Heigh#s Dearborn Tecumseh ScioTownsihip -*' ;� Windsor E ' https://maps.semcog.org/ParkFinder Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 350 Glen Oaks Golf Course Detail Description Glen Oaks Golf Course is a popular golf course located in a populated area with a demand for golf. The golf course has a diverse user group which includes men, women, seniors and juniors. The layout makes it a facility that can be enjoyed by all skill levels. Weekday mornings consist of both open play and morning leagues. Weekday afternoons are filled with leagues with twilight golf in the evening for open play. Weekend tee times are typically filled until noon with play in the afternoons consisting of families and juniors. Attendance has fluctuated the last 5 years due to multiple CIP projects that were overdue. The latest in 2019 was the parking lot replacement which ran into the golf season because of poor spring weather. Limited parking space because of the construction also limited the number of golfers able to play. Revenues and expenses have been consistent with exception of 2018 due to the replacement of the 80-golf cart fleet. Property Restrictions All of Glen Oaks Golf Course is encumbered by grant funding. Glen Oaks Golf Course was acquired with a Recreation Bond Fund grant. It may be possible to repurpose Glen Oaks into something other than a golf course so long as it was outdoor public recreation. The Glen Oaks Clubhouse is a historic building. Figure E: GLG Glen Oaks Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 351 Data Profile Table 3: Glen Oaks Golf Course asset list Estimated Estimated Replacement Deferred Asset ID Asset Name Value Maintenance GleCart Golf Cart Paths $20,000.00 GleDrain Golf Course Drainage System GleGolf Golf Course Grounds GlelrrPond Golf Course Irrigation Pond $224,400.00 Glelrrig Golf Course Irrigation System $1,080,604.00 $96,000.00 1294 Golf Pit Toilet East 13th Tee $50,821.00 1295 Golf Pit Toilet West 8th Tee $50,821.00 1296 Golf Pump House $145,689.00 1291 Maintenance Building $561,363.00 $15,000.00 GleBarn Maintenance Building Addition $4,767.00 1292 Maintenance Building Old $113,170.00 H10224 Maintenance Yard H13617 Parking Lot East Grand Total Table 4: Glen Oaks Golf Course 5-year statistics and trends Item Detail Park Visits Golf course TOTAL Budget Actuals Revenue TOTAL Greens Fees Rental Golf Carts Other revenue Expense TOTAL Salaries Fringe Building Maintenance Grounds Maintenance Depreciation Otherexpense Other FM Allocation Capital Assets - Buildings Park Improvements, Land PKIMP: Bridge replace at hole #13 PKIMP: Irrigation Pond Dredging PBLDG: Maint Building North Roof PKIMP: Irrigation System Replacement ANNUAL TOTALS 5-YEAR TOTAL $2,007,234 FY 2015 FY 2016 37,642 37,690 Estimated Demolition Cost Construction Pre-1960 No No No No No No No No No No No No No $355,400 Not estimated FY 2017 FY 2018 FY 2019 33,887 36,697 33,804 778,715.88 774,896.57 802,950.34 820,712.15 805,882.33 535,299.86 557,513.27 549,168.90 562,593.27 541,757.80 205,993.40 180,833.25 203,460.30 216,856.63 223,902.60 37,422.62 36,550.05 50,321.14 41,262.25 40,221.93 747,146.87 842,999.35 855,965.98 1,092,331.81 893,244.14 309,620.54 374,153.81 370,414.45 397,824.05 396,761.33 89,205.12 96,412.55 91,547.20 101,621.64 108,390.91 5,547.88 7,847.70 8,928.21 5,420.89 14,678.66 51,880.90 65,335.95 95,702.60 76,129.56 78,016.88 115,305.21 126,058.04 123,019.40 128,530.84 129,243.71 175,587.22 173,191.30 166,354.12 382,804.83 166,152.65 18,973.31 13,422.84 32,830.07 19,645.10 20,911.95 227,454.19 292,838.72 7,500.00 92,924.00 520,292.91 100,424.00 - - 620,716.91 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 352 Lyon Oaks Golf Course Detai Description Lyon Oaks Golf Course is an Arthur Hill designed 18-hole championship golf facility. The course conditions and customer service consistently rate Lyon Oaks as one of the top courses in Southeast Michigan. The course is a destination for golfers who enjoy challenging courses. Lyon Oaks is also a favorite course for golf outings due to its size and clubhouse space. The course is available to open play on weekdays from the opening tee time in the morning until leagues begin late afternoon. Golfers can play in the evenings following the leagues during twilight golf. Weekend tee times are typically filled until noon with play in the afternoons consisting of families and juniors. The driving range at Lyon Oaks has a large natural grass tee space, which makes it a desirable destination for golfers to practice. Attendance numbers are lower as compared to the others courses due to the 10-minute tee time spacing versus the 8-minute tee times. A wider spacing is used at Lyon Oaks to enhance the customer experience by limiting the wait time. Tee times and course conditions are part of providing a championship course experience, which allows for higher greens fees as compared to the other courses. Revenues been consistent the last 3 years and the 2017 expenses are significantly higher because of the replacement of the 80 rental cart golf cart fleet. Property Restrictions The majority of Lyon Oaks is encumbered by grant s from the Michigan Natural Resources Trust Fund. Lyon Oaks is 1,041 acres, of which approximately 941 is encumbered by grants. Approximately 100 acres is not encumbered, however, 20 of those acres are land -locked by other Lyon Oaks park property. It may be possible to repurpose the golf course into some other form of public outdoor recreation. Figure F: LYG Lyon Oak Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 353 Data Profile Table 5: Lyon Oaks Golf Course asset list Estimated Estimated Estimated Replacement Deferred Demolition Asset ID Asset Name Value Maintenance Cost LYGCart Golf Cart Paths LYGDrain Golf Course Drainage System LYGGolf Golf Course Grounds LYGPond Golf Course Irrigation Pond LYGlrrig Golf Course Irrigation System $1,637,274.00 LyoDrive Golf Driving Range 24 Golf Driving Range Building $58,487.00 LyoPump Golf Pump House $0.00 16 Golf Restroom East 5th Tee $109,089.00 17 Golf Restroom West 14th Tee $109,089.00 Lyo11 Hole #11 Boardwalk $70,000.00 Lyo17 Hole #17 Boardwalk $75,000.00 25 Maintenance Building $547,456.00 26 Maintenance Cold Storage $381,633.00 H14412 Maintenance Yard H3705 Parking Lot East LYGCart Golf Cart Paths Grand Total $2,843,029 $145,000 Not estimated Table 6: Lyon Oaks Golf Course 5-year statistics and trends Construction Pre-1960 No No No No No No No No No No No No No No No No No Item ' _ Detail FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Park Visits Golf course TOTAL 32,594 30,361 29,034 32,140 35,658 Budget Actuals Revenue TOTAL 1,207,545.94 1,148,632.69 1,179,701.13 1,093,948.83 1,176,649.61 Driving Range Fees 75,324.40 71,026.00 80,352.00 84,092.00 99,236.80 Greens Fees 786,005.25 781,973.90 725,618.47 672,863.14 726,831.48 Rental Golf Carts 277,002.10 222,729.26 288,016.70 262,175.60 274,469.82 Other revenue 69,214.19 72,903.53 85,713.96 74,818.09 76,111.51 Expense TOTAL 1,266,330.61 1,315,848.56 1,568,591.60 1,288,166.04 1,326,485.47 Salaries 363,547.52 381,050.79 423,052.96 420,677.09 433,262.89 Fringe 85,963.07 88,778.16 112,257.67 124,837.28 118,433.00 Building Maintenance 5,288.05 3,922.07 1,707.02 2,756.53 3,305.01 Grounds Maintenance 92,465.93 160,388.67 136,290.31 142,511.42 158,129.43 Depreciation 437,858.92 445,445.58 422,415.06 361,959.02 367,405.01 Other expense 281,207.12 236,263.29 472,868.58 235,424.70 245,950.13 Other FM Allocation 56,916.67 3,205.45 4,295.52 12,682.28 48,818.27 Capital Assets - Buildings Park Improvements, Land PBLDG: Pumphouse Roofing 1 10,513.70 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 354 Item Detail PKIMP: Boardwalk Replacement PKIMP: EMS Upgrade Phase III PKIMP: Pump Control Station Replacement PKIMP: Network Upgrade ANNUAL TOTALS 5-YEAR TOTAL FY 2015 FY 2016 23,983.70 34,497.40 FY 2017 FY 2018 FY 2019 7,384.00 19,196.00 28,966.00 - 55,546.00 90,043.40 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 355 Red Oaks Golf Course Detail Description Red Oaks Golf Course is 9-hole executive golf course located in a populated area. The shorter course length makes Red Oaks a popular destination for all skill levels, especially those interested in learning the game. A focus the last few years has been to explore opportunities to get new golfers interested in golf. Red Oaks has 2 no score leagues that allow people to come out and enjoy golf without worrying about scores and just enjoy being on the course. Another initiative was to encourage youth to get on the course. In 2018, The First Tee of Detroit provided a teaching program for junior golfers to learn the basic skills of golf. In 2019, $5 junior golf rates were established to get youth onto the course with their parents. The junior golf rates were established at all courses, but Red Oaks was one that saw a significant increase in junior play with almost 1000 rounds played by juniors. Footgolf was introduced to get a new user group to experience a golf course and create an interest in playing. Footgolf is popular at Red Oaks because of the large soccer population in the area. Red Oaks Golf Course does not have a liquor license or a kitchen for food preparation. The only items sold are prepackaged items such as bottled non-alcoholic beverages, chips and candy bars. Revenues have been consistent the last 3 years and staff has focused on decreasing operating expenses. One of the largest expenses is the water/sewer charge because the golf course relies on city water to fill the irrigation pond. Sewer charges are included in the water use and has an impact on the water bill. Staff has been diligent in reducing irrigation usage and focusing on the key areas for irrigation to reduce expenses. Property Restrictions Red Oaks is not owned by Oakland County but rather leased to the county by the George W. Kuhn drainage district. There are no grant -encumbered parcels at Red Oaks as the property is not owned by Oakland County. There is one grant -funded project at the park — the connector trail from the waterpark to the dog park. However, due to not owning the property, OCPR was not required to put a deed restriction on the park/property. Figure G: ROG Red Oaks Golf Course (2017 Imagery) Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 356 Data Profile Table 7: Red Oaks Golf Course asset list Asset ID Asset Name 1299 Golf Cart Barn RDGCart Golf Cart Paths RDGTunnel Golf Cart Tunnel 1300 Golf Clubhouse RDGDrain Golf Course Drainage System RDGGolf Golf Course Grounds RDGlrrig Golf Course Irrigation System RDGPark Golf Parking Lot 1302 Golf Pump House 1298 Golf Restroom 5th Tee RDGPKIMP Yard and Outside Grand Total Table 8: Red Oaks Golf Course 5-year statistics and trends Item Detail Park Visits Golf course TOTAL Budget Actuals Revenue TOTAL Greens Fees Rental Golf Carts Other revenue Expense TOTAL Salaries Fringe Building Maintenance Grounds Maintenance Depreciation Otherexpense Other FM Allocation Capital Assets - Buildings Park Improvements, Land PKIMP: Golf Netting PBLDG: Maint Building Tube Heater PBLDG: Maint Building Roof Replace PKIMP: Energy Management Upgrade PKIMP: RDG Golf Netting Replacement PKIMP: RDG Decorative Conc Replace ANNUAL TOTALS 5-YEAR TOTAL Estimated Estimated Estimated Replacement Deferred Demolition Value Maintenance Cost $123,336.00 $851,613.00 $792,442.00 $90,000 $33,814.00 $93,167.00 $709,728.00 $2,604,100.00 FY 2015 17,596 340,212.36 211,998.80 92,373.80 35,839.76 641,705.85 194,967.35 44,691.55 29,618.65 34,140.98 164,303.24 173,984.08 33,369.00 14,992.67 14,992.67 FY 2016 19,384 359,998.01 226,905.24 93,054.70 40,038.07 712,359.86 202,606.64 37,121.16 23,090.68 42,884.73 170,014.13 236,642.52 43,073.30 $90,000 Not estimated Construction Pre-1960 No No No No No No No No No No No FY 2017 FY 2018 FY 2019 18,650 17,656 18,813 377,084.70 338,181.59 353,095.27 217,352.45 206,208.84 211,425.79 102,334.90 100,529.36 107,620.76 57,397.35 31,443.39 34,048.72 661,258.54 672,358.93 582,796.02 187,126.81 187,835.43 194,111.62 33,315.81 34,442.82 38,680.71 4,588.74 10,598.94 8,605.82 35,883.52 28,617.89 37,815.69 171,984.11 171,330.26 149,102.27 228,359.55 239,533.59 154,479.91 21,170.79 26,773.70 26,436.31 6,690.42 46,914.69 11,711.00 26,993.00 13,205.20 - 65,316.11 40,198.20 120,506.98 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 357 Alternatives Alternative uses of Red Oaks Golf Course have been explored. Options discussed are continuing current operation, repurpose golf course into a day use park, decrease golf maintenance standards to reduce expenses and finally cease operations of the golf course. 1. Continue current operation No change from information above 2. Repurposing into a Day Use Park ■ Using existing cart paths for trail and add new paths to create a park loop approximately. Clubhouse to be repurposed into restroom, warming facility and park office. Addition of benches, picnic tables, grills and other amenities for day use. ■ Expenses for basic park maintenance for a day use park would include weekly mowing and trail maintenance. Staff expenses for the building operation and vehicle pass sales. Reduction in expenses for reduced maintenance standards and less water usage. Irrigation would still be used for lawn areas as needed. ■ Revenues would be significantly less a for day use park with vehicle passes being the sole source as compared to the golf course revenues of greens fees, golf cart rentals and equipment rentals. ■ Capital Expenses - Removal of bunkers, greens and tees and establish bluegrass for normal mowing heights and reduce hazardous areas. Addition of asphalt paths to connect to exiting paths for a park walking loop. 3. Decrease Golf Course Maintenance Standards ■ Minimal irrigation to lower water costs. Potentially irrigate only greens / tees. Reduced irrigation will reduce turf quality will decrease mowing needs. Reduced irrigation will also result in poorer condition of turf areas. ■ Revenues would be affected by lower quality turf. Rates would need to be reduced to meet the quality of product being provided. Decrease in attendance would be anticipated as well due to the lower quality. ■ Expenses would decrease with less water used for irrigation and less labor needed for mowing. 4. Cease Operations Ceasing operations could be just mothballing the facility, leasing the operation to someone else or removal of all assets. Revenues would be eliminated, and expenses would be for basic mowing and building upkeep or capital expenses for removal or relocation of park assets. Ceasing operation would be turning the golf course into a minimal maintenance area with no public access. Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 358 Springfield Oaks Golf Course Detail Description Springfield Oak location makes it a destination course for golfers with an up north feel. It's a challenging course but still attracts a diverse golf user group. Springfield Oaks has morning leagues 2 days a week and afternoon leagues 4 days a week. The course is busy with open golf between leagues and in the evening for twilight. Weekend golf tee times are typically busy until noon and open play in the afternoon consists of families and junior golfers. The grill room is smaller at Springfield Oaks which makes accommodating larger outings a little more challenging as compared to the other courses. Weather has an impact on attendance and revenues and the wet spring in 2019 reflects that. Expenses in 2017 were higher due to the replacement of the 75-golf cart rental fleet. Property Restrictions Approximately 1/3 of Springfield Oaks County Park is encumbered by grant funding from Open Space Act and the Land and Water Conservation Fund. Springfield Oaks is 333 acres, of which approximately 110 is encumbered by grant funding. A portion of both the golf course and the fairgrounds are encumbered by grant funding. Figure H: SPG Springfield Oaks Golf Course (2017 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 359 Data Profile Table 9: Springfield Oaks Golf Course asset list Estimated Estimated Estimated Replacement Deferred Demolition Construction Asset ID Asset Name Value Maintenance Cost Pre-1960 778 Golf Cart Barn $86,703.00 No SPGCart Golf Cart Paths No SPGDrain Golf Course Drainage System $75,000.00 No SPGGolf Golf Course Grounds No SPGlrri Golf Course Irrigation System $792,442.00 $380,000.00 No H7971 Golf Parking Lot No 785 Golf Restroom East 13th Tee $91,070.00 No 780 Golf Restroom West 4th Tee $91,070.00 No 782 Maintenance Building North $281,342.00 $15,000.00 No 783 Maintenance Building South $88,838.00 No SPGChem Maintenance Chemical Storage $29,379.00 No H7968 Maintenance Parking Lot No SPGSpray Maintenance Spray Fill $6,432.00 No H1152658 Maintenance Yard No Grand Total $1,467,276 $470,000 Not estimated Table 10: Springfield Oaks Golf Course 5-year statistics and trends Item 1 Detail FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Park Visits Golf course TOTAL 31,052 32,741 32,540 27,568 28,248 Budget Actuals Revenue TOTAL 725,035.62 754,278.30 759,372.43 730,466.08 704,539.98 Greens Fees 447,422.94 461,894.15 432,678.32 439,146.22 435,614.69 Rent House 9,291.00 10,264.00 9,660.00 11,211.00 10,056.00 Rental Golf Carts 238,310.71 278,073.31 289,484.33 256,851.43 242,470.51 Other revenue 30,010.97 4,046.84 27,549.78 23,257.43 16,398.78 Expense TOTAL 701,651.53 702,404.50 932,244.41 900,051.94 863,167.25 Salaries 278,054.93 317,980.41 305,944.97 395,808.22 336,330.32 Fringe 77,796.47 86,328.35 86,659.33 124,273.28 128,527.45 Building Maintenance 29,344.36 15,498.01 14,206.65 12,339.57 13,093.58 Grounds Maintenance 95,441.48 73,113.07 106,745.86 123,946.12 154,972.67 Rental Property Maintenance 602.44 41.04 472.24 35.76 8.97 Depreciation 60,744.44 71,124.08 80,677.42 86,992.72 88,333.99 Other expense 159,667.41 138,319.54 337,537.94 156,656.27 141,900.27 Other FM Allocation 351,682.96 192,826.14 18,025.86 59,523.81 117,813.50 Capital Assets - Buildings Park Improvements, Land PBLDG: Rental House Furnace 8,352.30 PKIMP: Irrigation System Replacement 104,368.00 PBLDG: Clubhouse Water Heater Repl 5,924.50 PBLDG: Maint Building South Roof 11,936.98 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 360 Item Detail FY 2015 PBLDG: Maint Building North Roof PKIMP: Energy Management Upgrade PBLDG: Clubhouse Lwr HVAC Repl ANNUAL TOTALS 5-YEAR TOTAL FY 2016 FY 2017 8,352.30 104,368.00 FY 2018 FY 2019 49,792.64 7,182.00 74,836.12 187,556.42 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 361 White Lake Oaks Golf Course Detail Description White Lake Oaks is course that is accommodating to seniors and golfers of all skill sets because of its shorter length. The location is ideal and White Lake is one of the busiest OCPR golf courses. White Lake has morning leagues 3 days a week and afternoon leagues 4 days a week with open golf in between and during twilight following the leagues. Junior golf rates have increased youth participation, which is a goal for all the courses, building a customer base for the future. Revenues and attendance have been consistent the last 3 years. Expenses in 2018 were higher due to the replacement of the 75 rental golf cart fleet. Figure 1: White Lake Oaks Golf Course (2017 imagery) do Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 362 Property Restrictions White Lake Oaks is partially encumbered by the 42-acre Girl Scout property acquisition in 2018. The golf course is not grant -funded in any way, but may also be encumbered when the final conversion mitigation is completed with the MDNR. The Girl Scout property was acquired to mitigate the conversion created at Addison Oaks County Park when a cell tower was placed on that park property. Data Profile Table 11: White Lake Oaks Golf Course asset list Estimated Estimated Estimated Replacement Deferred Demolition Construction Asset ID Asset Name Value Maintenance Cost Pre-1960 WhiEmpLot Employee Parking Lot No 30 Golf Cart Barn $103,020.00 No WhiCart Golf Cart Paths No WhiDrain Golf Course Drainage System No WhiGolf Golf Course Grounds No Whilrrig Golf Course Irrigation System $792,441.00 $220,000.00 No 34 Golf Pump House $200,802.00 No 32 Golf Restroom North 4th Tee $89,049.00 No 33 Golf Restroom South 15th Tee $89,049.00 No 27 Maintenance Building $497,727.00 $9,500.00 No WhiChemBldg Maintenance Chemical Storage $29,379.00 No 28 Maintenance Storage Garage $27,682.00 No H6461 Maintenance Yard East No H6489 Maintenance Yard West No H6343 Parking Lot South No 30 Golf Cart Barn $103,020.00 No Grand Total Not estimated Table 12: White Lake Oaks Golf Course 5-year statistics and trends Item Detail FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Park Visits Golf course TOTAL 35,870 34,503 34,779 30,560 31,988 Budget Actuals Revenue TOTAL 752,291.71 715,617.01 717,311.37 702,705.91 739,399.21 Greens Fees 496,339.90 453,794.96 449,271.59 448,629.47 476,099.20 Rent House 5,328.00 5,433.00 5,077.00 2,804.00 - Rental Golf Carts 226,296.32 233,067.52 245,083.00 228,217.60 246,885.00 Other revenue 24,327.49 23,321.53 17,879.78 23,054.84 16,415.01 Expense TOTAL 715,400.99 690,040.65 733,983.09 878,872.20 656,932.94 Salaries 292,704.05 290,834.40 306,454.70 273,621.05 253,329.41 Fringe 84,700.79 81,722.32 81,903.02 76,630.74 64,004.11 Building Maintenance 42,571.94 5,951.06 8,718.96 5,469.77 3,377.37 Grounds Maintenance 64,124.33 60,311.48 60,578.91 62,410.15 93,496.98 Rental Property Maintenance 224.47 650.00 132.41 - - Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 363 Item Detail FY 2015 Depreciation 92,417.00 Other expense 138,658.41 Other FM Allocation 9,803.15 Capital Assets - Buildings Park Improvements, Land PKIMP: Golf Netting PKIMP: Girl Scout Property Fencing PKIMP: Irrigation System Replacement PKIMP: South Parking Lot Repaving PLAND: Property Acquisition PBLDG: Clubhouse Water Heater Repl ANNUAL TOTALS 5-YEAR TOTAL FY 2016 FY 2017 FY 2018 FY 2019 108,092.45 116,539.00 112,155.39 105,986.88 142,478.94 159,656.09 348,585.10 136,738.19 27,897.47 34,210.77 56,697.24 62,403.93 7,496.33 14,298.00 174,966.00 32,394.50 19,019.59 15,658.00 7,496.33 221,658.50 19,019.59 15,658.00 263,832.42 Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 364 FACILITY PLANNING REVIEW Golf Courses References ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (9/4/2019). Approved FY2020 Capital Improvement Program and Maintenance Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. OCPR/PRD. (3/27/2019). Fourth Annual Dashboard and Data Book FY2018. Waterford MI: Oakland County Parks and Recreation Commission. Date created: April 8, 2020 / Updated: April 17, 2020 Addendum -Page 365 Contents FacilityIdentification...............................................................................................................................................................2 DataProfile.............................................................................................................................................................................3 5-Year Statistics and Trends............................................................................................................................................ 3 PublicNeed..................................................................................................................................................................... 5 OtherService Providers.................................................................................................................................................. 5 Addison Oaks Conference Center...........................................................................................................................................6 Description...................................................................................................................................................................... 6 PropertyRestrictions...................................................................................................................................................... 6 DataProfile.....................................................................................................................................................................7 Glen Oaks Conference Center and Grill Room Detail.............................................................................................................8 Description...................................................................................................................................................................... 8 PropertyRestrictions...................................................................................................................................................... 8 DataProfile.....................................................................................................................................................................9 Lyon Oaks Conference Center and Grill Room Detail...........................................................................................................10 Description....................................................................................................................................................................10 PropertyRestrictions....................................................................................................................................................10 DataProfile...................................................................................................................................................................11 SpringfieldOaks Grill Room Detail........................................................................................................................................13 Description....................................................................................................................................................................13 PropertyRestriction......................................................................................................................................................13 DataProfile...................................................................................................................................................................14 White Lake Oaks Conference Center and Grill Room Detail.................................................................................................15 Description....................................................................................................................................................................15 PropertyRestrictions....................................................................................................................................................15 DataProfile...................................................................................................................................................................16 References............................................................................................................................................................................18 Figures Figure A: Conference Center guest trends.............................................................................................................................. 3 Figure B: Trends in various facility reinvestment line items for conference centers/ grill rooms (Total ACC, GLC, LYC, LYR, SPR, WLC, WLR).......................................................................................................................................................................3 Figure C: Revenue and expense trends — conference centers and grill rooms.......................................................................4 FigureD: TBD...........................................................................................................................................................................5 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 366 Figure E: ADD Addison Oaks Conference Center (2017 imagery)........................................................................................... 6 Figure F: GLC Glen Oaks Clubhouse (2017 imagery)...............................................................................................................8 Figure G: LYC Lyon Oaks Clubhouse (2017 Imagery)............................................................................................................10 Figure H: SPC Springfield Clubhouse (2017 imagery)...........................................................................................................13 Figure I: White Lake Oaks Clubhouse (2017 imagery)..........................................................................................................15 Tables Table 1: Percentage of survey respondents indicating conference centers among top their four most visited facilities..... 5 Table 2: 2017 Community Needs Assessment ratings for conference centers and grill rooms ............................................. 5 Table 3: Addison Oaks Conference Center asset list............................................................................................................... 7 Table 4: Addison Oaks Conference Center 5-year statistics and trends................................................................................. 7 Table 5: Glen Oaks Conference Center and Grill Room asset list...........................................................................................9 Table 6: Glen Oaks Conference Center and Grill Room 5-year statistics and trends.............................................................9 Table 7: Lyon Oaks Conference Center and Grill Room asset list.........................................................................................11 Table 8: WLC Lyon Oaks Conference Center and Grill Room 5-year statistics and trends...................................................11 Table 9: WLR Lyon Oaks Restaurant Services 5-year statistics and trends...........................................................................12 Table 10: Springfield Oaks Grill Room asset list....................................................................................................................14 Table 11: Springfield Oaks Grill Room 5-year statistics and trends......................................................................................14 Table 12: White Lake Oaks Conference Center and Grill Room asset list.............................................................................16 Table 13: WLC White Lake Oaks Conference Center and Grill Room 5-year statistics and trends.......................................16 Table 14: WLR White Lake Oaks Restaurant Services 5-year statistics and trends..............................................................17 Facility Identification Facility type: Conference Centers and Grill Rooms Budget centers: ■ ACC Addison Oaks Clubhouse —1480 West Romeo Road, Leonard, MI 48367 o Conference Center —Oak Management ■ GLC Glen Oaks Clubhouse — 30500 13 Mile Road, Farmington Hills, MI 48334 o Conference Center and Grill Room —Oak Management ■ LYC LYR Lyon Oaks Clubhouse — 52221 Pontiac Trail, Wixom, MI 48393 o Conference Center— Katherine's Catering o Bunkers Bar and Grill — OCPR ■ SPR Springfield Oaks Clubhouse —12450 Andersonville Road, Davisburg, MI 48350 o Bunkers Bar and Grill — OCPR ■ WLC WLR White Lake Oaks Clubhouse — 991 North Williams Lake Road, White Lake, MI 48386 o Conference Center— Lafayette Market o Bunkers Bar and Grill - OCPR Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 367 Data Profile 5-Year Statistics and Trends Figure A: Conference Center guest trends 100,000 90,000 W 80,000 70,000 60,000 50,000 40,000 30,000 v 20,000 v 10,000 c - v FY2015 FY2016 FY2017 FY2018 FY2019 ■ TOTAL Guests 89,888 75,449 71,490 67,515 60,671 ■ ACC Guests 29,600 29,905 28,375 29,225 24,935 0 GLC Guests 32,623 30,375 29,075 27,080 27,124 ■ LYC Guests 12,797 6,616 6,543 7,892 8,405 ■ WLC Guests 14,868 8,553 6,799 3,318 207 Figure 8: Trends in various facility reinvestment line items for conference centers/ grill rooms (Total ACC, GLC, LYC, LYR, SPR, WLC, WLR) Operating expense items Building Maintenance and Grounds Maintenance are included in Figure C revenue and expense trends $2,500,000 $2,000,000 N i -°a $1, 500,000 c v G N > $1,000,000 C $500,000 FY2015 FY2016 FY2017 FY2018 FY2019 ■ Conference center/grill room operating $157,789 $121,084 $115,369 $158,011 $213,894 expense: Building Maintenance ■ Conference center/grill room operating $44,839 $26,341 $31,302 $32,017 $29,030 expense: Grounds Maintenance ■ Facilities Maintenance operating expense for conference center/grill room projects $21,971 $90,155 $62,374 $102,579 $128,866 (primarily OCPR labor) ■ Conference center/grill room capital projects $2 226,801 $53,683 $67,448 $91,337 $175,171 closed in fiscal year Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 368 Figure C: Revenue and expense trends - conference centers and grill rooms $1,800,000 $1,600,000 $1,400,000 N C W Q x a) $1,200,000 41 7 C N N E $1,000,000 0 0 an $800,000 W C v u u $600,000 C W W C 0 v $400,000 $200,000 ■ TOTAL Revenue ■ TOTAL Expense ■ ACC Revenue ■ ACC Expense ■ GLC Revenue ■ GLC Expense ■ LYC LYR Revenue ■ LYC LYR Expense SPR Revenue ■ SPR Expense WLC WLR Revenue ■ WLC WLR Expense FY2015 $495,519 $915,960 $139,191 $227,230 $196,409 $259,245 $94,332 $238,399 $5,229 $35,829 $60,357 $155,257 FY2016 $376,705 $986,791 $123,495 $235,789 $140,928 $229,209 $69,106 $280,474 $3,884 $51,165 $39,291 $190,156 U IN FY2017 $618,713 $1,332,171 $138,920 $260,146 $116,443 $242,743 $218,743 $442,499 $5,075 $46, 702 $139,530 $340,082 FY2018 $738,721 $1,556,151 $143,490 $234,914 $116, 604 $247,706 $211,236 $467,892 $128,928 $235,250 $138,462 $370,389 FY2019 $757,354 $1,594,500 $125,922 $239,802 $123,559 $234,219 $225,203 $479,971 $142,499 $241,790 $140,170 $398,717 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 369 Public Need In the 2017 OCPR Community Needs Assessment Survey (ETC, September 2017), respondents were asked to indicate which four facilities their household use most often. Fifty-one percent (51%) of respondents indicated that their household visited an Oakland County park or facility less than once a month during the past 12 months. The table below shows the percentage of respondents who have visited OCPR's conference centers during the past 12 months. Table 1: Percentage of survey respondents indicating conference centers among top their four most visited facilities Facility name % of respondents TOP 3 MOST USED FACILITIES Oakland County Farmers Market 22% Independence Oaks Park 17% Addison Oaks Park; Waterford Oaks Park 12% each GOLF COURSES Addison Oaks Conference Center 3% Glen Oaks Conference Center 2% Lyon Oaks Conference Center 1% White Lake Oaks Conference Center 2% The table below shows the services provided by OCPR food and beverage services and the resulting Priority Investment Rating (PIR) for each service (OCPR/PRD, 3/27/2019, p. 21). Table 2: 2017 Community Needs Assessment ratings for conference centers and grill rooms 2017 Community Needs Assessment: Priority Investment Rating (PIR) Recreation > 100 = High Priority Resource and > 50 and < 100 = Medium Activity Type Categories of Service Services < 50 = Lower Priority Blue Water Grill Concession/vending/ Conference centers Banquets, banquet Bunkers Bar and Grill meetings and Beverage carts Banquet facilities PIR = 51 concessions Activity centers Rentals/ exclusive use Ellis Barn Lookout Lodge Other Service Providers Under development Figure D: TBD Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 370 Addison Oaks Conference Center Description The Addison Oaks Buhl Estate is a Tudor -style manor that provides an elegant setting for weddings, banquets, receptions and business meetings with food and beverage services provided by Oak Management. The conference center also has a formal garden area which provides an outdoor space for onsite weddings. Oak Management has been the sole food and beverage operator at The Buhl Estate and the most recent contract has been in place since 2016. The current contract allows Oak Management to be the exclusive food and beverage that is responsible for scheduling and renting of all events at the Buhl Estate. OCPR is responsible for all maintenance and improvements to the Buhl Estate and grounds surrounding the Buhl Estate. The current contract with Oak Management contains the following: ■ Flat Fee - Flat Annual Fee for use of the Facilities. In 2016, this amount was $115,000.00 and increase 3% annually every October ■ Equipment Fee — A $10,000 Annual Equipment Fee which is applied to the repair and/or replacement of kitchen equipment that is owned and maintained by OCPR. All large equipment such as ovens, stoves, freezers and steamers belong to OCPR. Oak Management is responsible for supplying and replacing small kitchen equipment and serving equipment. ■ Food and Beverage Fee - An Annual Food and Beverage Fee based on annual sales according to sales amounts-- 5% for Gross Receipts from $1,500,000.01 to $1,750,000.00;6% for Gross Receipts from $1,750,000.01 to $2,000,000.00; and 7% for Gross Receipts over $2,000,000.00 ■ Utilities Reimbursement — Reimbursement payment for use of gas, electricity and heat utilities at the Buhl Estate Property Restrictions All of Addison Oaks is encumbered by grant funding. Grants include Recreation Bond Fund, Michigan Natural Resources Trust Fund, Open Space Act funding, Recreation Passport, and Land and Water Conservation Fund. Figure E: ADD Addison Oaks Conference Center (2017 imagery) Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 371 Data Profile Table 3: Addison Oaks Conference Center asset list Asset ID Asset Name H9319North Buhl Parking Lot North H9319South Buhl Parking Lot South H220842 Buhl Parking Lot Staff 1274 Conference Center Grand Total Table 4: Addison Oaks Conference Center 5-year statistics and trends Estimated Estimated Estimated Replacement Deferred Demolition Value Maintenance Cost Not estimated Not estimated Not estimated Not estimated Not estimated Not estimated Not estimated Not estimated Not estimated $5,398,488.00 $592,900.00 Not estimated $5,398,488.00 $592,900.00 Not estimated Item Detail FY 2015 Park Visits Conference center 29,600 Vendor Net Sales Oak Management Budget Actuals Revenue TOTAL 139,191.37 Commission Food Sery 139,191.37 Reimbursed Contracts - Other revenue - Expense TOTAL 227,229.92 Salaries 12,722.17 Fringe 2,730.34 Building Maintenance 56,944.58 Grounds Maintenance 24,550.03 Depreciation 71,854.96 Other expense 58,427.84 Other FM Allocation 15,321.47 Capital Assets - Buildings Park Improvements, Land PBLDG: Architectural Improvement 65,331.50 PBLDG: Interior Renovations 571,916.65 PBLDG: Kitchen Storage Facility 29,600.09 PBLDG: Roof Replacement 657,232.13 PBLDG: Water Heater Replacement 13,721.70 PKIMP: Entrance Drive Replace 92,245.10 PKIMP: Energy Management PBLDG: HVAC System Replacement PKIMP: Garden Trellis Replacement ANNUAL TOTALS 1,430,047.17 5-YEAR TOTAL Construction Pre-1960 No No No Yes FY 2016 FY 2017 FY 2018 FY 2019 29,905 28,375 29,225 24,935 1,917,255.00 2,039,262.50 1,678,142.56 123,495.27 138,920.40 143,490.22 125,922.37 90,755.98 89,611.66 30,248.38 8,907.13 32,739.29 49,308.74 111,241.84 117,015.24 - - 2,000.00 - 235,788.71 260,146.15 234,914.05 239,802.30 20,048.11 30,919.70 17,988.38 25,070.85 7,085.49 9,001.45 5,550.76 7,432.03 28,718.45 38,798.05 16,821.11 28,911.65 14,824.92 10,247.81 20,819.54 15,342.98 89,843.75 90,131.61 90,324.66 91,224.18 75,267.99 81,047.53 83,409.60 71,820.61 500.85 - 38,709.96 31,486.48 29,948.11 10,990.00 16,118.14 - 29,948.11 - 27,108.14 1,487,103.42 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 372 Glen Oaks Conference Center and Grill Room Detail Description Glen Oaks Conference is a historical 1920s English -style clubhouse provides an elegant setting for weddings, parties and golf outings, with food and beverage services provided by Oak Management. The conference center also has a formal garden area which provides an outdoor space for onsite weddings. The grill room is also operated by Oak Management and provides food and beverage service to golfers both inside the grill room and on the course. The conference center is available year-round, and the grill room is operated April -October. The current Oak Management contract, which has been in place since 2016, allows Oak Management to be the exclusive food and beverage vendor which is responsible for scheduling and renting of the facility. The current contract with Oak Management for the Glen Oaks Conference Center contains the following: ■ Flat Fee - Flat Annual Fee for use of the Facilities. In 2016, this amount was $115,000.00 and increase 3% annually every October ■ Equipment Fee — A $10,000 Annual Equipment Fee which is applied to the repair and/or replacement of kitchen equipment that is owned and maintained by OCPR. All large equipment such as ovens, stoves, freezers and steamers belong to OCPR. Oak Management is responsible for supplying and replacing small kitchen equipment and serving equipment. ■ Food and Beverage Fee - An Annual Food and Beverage Fee based on annual sales according to sales amounts-- 5% for Gross Receipts from $1,500,000.01 to $1,750,000.00;6% for Gross Receipts from $1,750,000.01 to $2,000,000.00; and 7% for Gross Receipts over $2,000,000.00 ■ Utilities Reimbursement — Reimbursement payment for use of gas, electricity and municipal water and sewer at the Glen Oaks Conference Center Property Restrictions All of Glen Oaks is encumbered by grant funding. Glen Oaks was acquired with a Recreation Bond Fund grant. It may be possible to repurpose Glen Oaks into something other than a golf course so long as it was outdoor public recreation. The Glen Oaks Clubhouse is a historic building. Figure F. GLC Glen Oaks Clubhouse (2017 imagery) Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 373 Data Profile Table 5: Glen Oaks Conference Center and Grill Room asset list Asset ID Asset Name 1297 Clubhouse H236031 Parking Lot West 1713 Wedding Gazebo Grand Total Estimated Estimated Estimated Replacement Deferred Demolition Construction Value Maintenance Cost Pre-1960 $6,906,432.00 $150,000.00 Not estimated Yes Not estimated Not estimated Not estimated No Not estimated Not estimated Not estimated No $6,906,432.00 $150,000.00 Not estimated Table 6: Glen Oaks Conference Center and Grill Room 5-year statistics and trends Item Detail FY 2015 FY 2016 Park Visits Conference center 32,623 30,375 Vendor Net Sales Oak Management Budget Actuals Revenue TOTAL 196,409.30 140,927.82 Commission Food Sery 196,409.30 87,905.46 Reimbursed Contracts - 53,022.36 Other revenue - - Expense TOTAL 259,244.60 229,208.94 Salaries 33,420.04 11,742.10 Fringe 12,476.08 5,792.21 Building Maintenance 63,239.48 49,646.59 Grounds Maintenance 10,018.14 6,277.16 Total Depreciation 71,662.10 83,974.54 Other expense 68,428.76 71,776.34 Other FM Allocation Capital Assets - Buildings Park Improvements, Land PBLDG: HVAC Replacement PBLDG: Interior Renovations PBLDG: Hot Water Storage Tanks PKIMP: Energy Management Upgrade PBLDG: Spouse's Room Interior Renovation PBLDG: Rooftop Unit Replacement PBLDG: Entrance Door Replacement PBLDG: Water Heater Replacement ANNUAL TOTALS 5-YEAR TOTAL FY 2017 FY 2018 FY 2019 29,075 27,080 27,124 $1,570,799 $1,523,396 $1,636,379 116,443.16 55,039.95 61,403.21 242,742.66 24,455.94 12,698.05 31,730.17 10,298.45 86,987.65 76,572.40 6,136.38 53,543.12 62,220.65 263,444.94 463,681.30 116,604.00 1,172.31 115,431.69 247,706.30 25,844.97 13,024.59 41,047.20 6,750.97 90,801.03 70,237.54 24,495.86 5,518.68 19,300.00 44,274.70 26,571.53 727,126.24 5,518.68 19,300.00 70,846.23 123,559.45 6,818.97 116,740.48 234,219.49 18,629.26 8,003.04 53,869.96 6,437.79 90,688.42 56,591.02 37,085.76 25,930.00 19,616.90 45,546.90 868,338.05 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 374 Lyon Oaks Conference Center and Grill Room Detail Description Food and beverage operation for the grill room is managed by OCPR and the conference center is managed by Katherines Catering. OCPR has been self-operating since 2017, when Katherines Catering requested to renegotiate their contract to not continue to do grill room operations. The current responsibility of Katherines Catering is the rental of the space and providing food and beverage service for the rentals. All food provided is catered in from their Ann Arbor location because use of the kitchen for food preparation isn't part of the existing contract. Revenue received from Katherines Catering is 10% of net sales of all events managed by them. Prior to Katherines Catering, the conference and grill room were operated by Oak Management from 2000, when the golf course opened to the public, until 2016. Most revenue is generated by OCPR from the grill room operation and the expenses are attributed to both the grill room and conference center. ri A 4 Property Restrictions The majority of Lyon Oaks is encumbered by grant s from the Michigan Natural Resources Trust Fund. Lyon Oaks is 1,041 acres, of which approximately 941 is encumbered by grants. Approximately 100 acres is not encumbered, however, 20 of those acres are land -locked by other Lyon Oaks park property. It may be possible to repurpose the golf course into some other form of public outdoor recreation. Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 375 Data Profile Table 7: Lyon Oaks Conference Center and Grill Room asset list Asset ID Asset Name 23 Clubhouse H3852 Parking Lot North Grand Total Estimated Estimated Estimated Replacement Deferred Demolition Construction Value Maintenance Cost Pre-1960 $8,549,567.00 $180,000.00 Not estimated No Not estimated Not estimated Not estimated No $8,549,567.00 $180,000.00 Not estimated Table 8: WLC Lyon Oaks Conference Center and Grill Room 5-year statistics and trends Item Detail FY 2015 FY 2016 Park Visits Conference center 12,797 6,616 Vendor Net Sales Katherine's Catering Budget Actuals Revenue TOTAL 94,331.87 69,106.21 Commission Food Sery 94,331.87 18,873.78 Reimbursed Contracts - 49,992.41 Sales Retail - Other revenue - 240.02 Expense TOTAL 238,399.08 280,473.70 Salaries 32,294.80 34,665.27 Fringe 14,275.12 17,022.11 Building Maintenance 20,554.35 23,996.97 Grounds Maintenance 4,919.85 3,200.34 Merchandise - - Total Depreciation 86,628.67 87,353.47 Other expense 79,726.29 114,235.54 Other FM Allocation Capital Assets - Buildings Park Improvements, Land PKIMP: Sidewalk Replacement PKIMP: EMS Upgrade Phase III ANNUAL TOTALS 5-YEAR TOTAL FY 2017 6,543 FY 2018 FY 20191 7,892 8,405 288,073.00 392,403.94 444,117.76 218,743.13 19,880.46 182,768.17 16,094.50 442,498.59 104,217.78 27,959.92 26,160.82 2,869.20 79,333.35 87,353.47 114,604.05 238,399.08 280,473.70 442,498.59 16,308.00 211,236.40 27,257.40 181,099.50 2,879.50 467,891.70 111,029.64 25,635.83 76,489.90 3,574.69 82,316.30 87,476.54 81,368.80 26,319.39 26,319.39 354,787.74 125,119.22 28,764.23 41,827.09 4,410.13 14,887.36 87,169.54 52,610.17 467,891.70 354,787.74 7,384.00 - 16,308.00 7,384.00 - 23,692.00 1 Grill Room was separated from Conference Center as LYR (OCPR-managed restaurant services) in FY2019 — see next table Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 376 Table 9: WLR Lyon Oaks Restaurant Services 5-year statistics and trends Item Detail FY 2015 Park Visits NA Budget Actuals Revenue TOTAL Commission Food Services Reimbursed Contracts Sales Retail Other revenue Expense TOTAL Salaries Fringe Building Maintenance Grounds Maintenance Merchandise Depreciation Otherexpense Other FM Allocation Capital Assets - Buildings Park Improvements, Land NA ANNUAL TOTALS 5-YEAR TOTAL FY 2016 FY 2017 FY 2018 FY 2019 198,883.42 196,831.32 2,052.10 125,183.46 15,293.16 679.00 69,041.11 676.20 39,493.99 4,196.62 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 377 Springfield Oaks Grill Room Detail Description Food and Beverage operations have been operated by OCPR staff since 2018. The food and beverage operation consists of the grill room, food trailer at #1/10 tee and beverage cart service. Before OCPR taking over operations, the grill room was operated by Oak Management until 2012, Kosch Catering until 2015 and MMD until 2018. Customer service and product quality were a concern and had a negative impact on the golfing experience when Kosch became the vendor. MMD provided an improved food and beverage product and experience when they took over the operation. When MMD decided to get out of the food and beverage business, OCPR took on the self -operation relying on experience from two other grill rooms. The lack of interest in previous RFPs also was a deciding factor in self operation. Figure F Property Restriction Approximately 1/3 of Springfield Oaks County Park is encumbered by grant funding from Open Space Act and the Land and Water Conservation Fund. Springfield Oaks is 333 acres, of which approximately 110 is encumbered by grant funding. A portion of both the golf course and the fairgrounds are encumbered by grant funding. Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 378 Data Profile Table 10: Springfield Oaks Grill Room asset list Estimated Estimated Estimated Replacement Deferred Demolition Construction Asset ID Asset Name Value Maintenance Cost Pre-1960 784 Clubhouse $1,086,914.00 $661,961.00 Not estimated No H8689 Clubhouse Parking Lot Not estimated Not estimated Not estimated No Grand Total $1,086,914.00 $661,961.00 Not estimated Table 11: Springfield Oaks Grill Room 5-year statistics and trends Item Detail FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Park Visits Event guests 698 NA NA Vendor Net Sales MMD Roadhouse $191,237 NA NA Budget Actuals Revenue TOTAL 5,229.48 3,884.25 5,075.48 128,928.14 142,499.35 Commission Food Sery 3,729.48 3,884.25 5,075.48 - - Reimbursed Contracts 1,500.00 - - - - Sales Retail - 128,267.62 140,425.97 Other revenue - 660.52 2,073.38 Expense TOTAL 35,829.38 51,164.58 46,701.65 235,250.04 241,790.34 Salaries 2,565.53 4,521.53 6,033.03 81,152.04 95,916.51 Fringe 1,772.97 3,128.88 4,193.46 11,060.30 15,482.37 Building Maintenance 5,991.38 7,293.98 8,088.50 15,683.73 10,106.14 Grounds Maintenance 2,134.12 69.66 1,772.14 155.40 391.23 Merchandise - - - 54,831.10 61,685.35 Total Depreciation 3,966.27 8,230.52 10,537.91 10,955.86 13,689.81 Other expense 19,399.11 27,920.01 16,076.61 61,411.61 44,518.93 Other FM Allocation - 36,111.45 153.41 6,548.37 9,815.82 Capital Assets - Buildings Park Improvements, Land PBLDG: Concession Roofing 53,319.12 PBLDG: Starter Building Rebuild 15,769.92 PBLDG: Clubhouse Water Heater Repl 5,924.50 PKIMP: Energy Management Upgrade 7,182.00 PBLDG: Walk-in Freezer/Refrig 84,339.01 PBLDG: Clubhouse Upr HVAC Repl 18,177.00 ANNUAL TOTALS 53,319.12 15,769.92 - 13,106.50 102,516.01 5-YEAR TOTAL 184,711.55 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 379 White Lake Oaks Conference Center and Grill Room Detail Description Food and beverage operations have evolved often over the last 8 years with multiple vendors and operational structures. Oak Management, Katherines Catering and Lafayette Market have been vendors, all with different operating structures. The last being Lafayette Market whose minimal rentals and limited revenues lead to the change in the facility operation. Before Lafayette Market, the food and beverage service was provided by Oak Management until 2016 and Katherines catering for 2017. Beginning January 1,2020, White Lake is the first facility operated by OCPR that handles all rental requests and provides alcohol service for events. All facility rental revenues would belong to OCPR. The operation will provide use of the facility and amenities while also allowing renters to use their own caterer. Staff costs are minimized without having to provide kitchen and waitstaff. OCPR still owns the liquor license for the property and is required to provide the alcohol service and sales for all events. Self -operation of the conference center also allows for programming of the space for community benefit instead of sitting empty most of the year. OCPR began self - operation of the grill room in 2017 and it had an immediate positive impact on the golfing experience. Focus has been made on customer service and product quality, both of which had been lacking for years. The change has been noticed and constantly acknowledged by the golfers. The experience from grill room operations and lack of interest from previous RFPs and creating an operational model that can be the most effective is the reason for self-operating the conference center. Figure 1: White Lake Oa, Property Restrictions White Lake Oaks is partially encumbered by the 42-acre Girl Scout property acquisition in 2018. The golf course is not grant -funded in any way but may also be encumbered when the final conversion mitigation is completed with the MDNR. The Girl Scout property was acquired to mitigate the conversion created at Addison Oaks County Park when a cell tower was placed on that park property. Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 380 Data Profile Table 12: White Lake Oaks Conference Center and Grill Room asset list Estimated Estimated Deferred Estimated Construction Asset ID Asset Name Replacement Value Maintenance Demolition Cost Pre-1960 31 Clubhouse $4,978,280.00 Not estimated Not estimated No H6342 Parking Lot North Not estimated Not estimated Not estimated No Grand Total $4,978,280.00 Not estimated Not estimated Table 13: WLC White Lake Oaks Conference Center and Grill Room 5-year statistics and trends Item Detail FY 201.5 FY 2016 FY 2017 FY 2018 FY 20192 Park Visits Conference center 14,868 8,553 6,799 3,318 207 Vendor Net Sales Katherine's Catering 206,897.00 95,008.59 Lafayette Market 57,024.31 18,273.97 Budget Actuals Revenue TOTAL 60,357.32 39,291.31 139,530.36 138,462.10 5,647.52 Commission Food Sery 60,357.32 14,711.17 13,194.12 11,205.31 5,647.52 1 Reimbursed Contracts - 24,580.14 - - - Sales Retail - 117,849.21 126,143.36 - Other revenue - - 8,487.03 1,113.43 - Expense TOTAL 155,257.03 190,155.50 340,082.27 370,388.80 299,927.69 Salaries 1,829.06 3,090.22 90,504.45 118,751.22 107,925.05 Fringe 971.53 1,260.67 16,330.54 20,455.49 21,465.31 Building Maintenance 11,059.60 11,427.98 10,591.76 7,968.76 47,736.46 Grounds Maintenance 3,216.84 1,968.44 6,114.84 716.05 1,768.63 Merchandise - - 50,566.24 56,213.72 11,100.26 Total Depreciation 79,800.33 81,959.96 83,490.30 85,075.34 83,173.29 Other expense 58,379.67 90,448.23 82,484.14 81,208.22 26,758.69 Other FM Allocation 512.88 - - 16,743.92 19,015.18 Capital Assets - Buildings Park Improvements, Land PKIMP: South Parking Lot Repaving 32,394.46 PKIMP: Energy Management Upgrade 18,200.00 ANNUAL TOTALS - 32,394.46 18,200.00 - - 5-YEAR TOTAL 50,594.46 2 Grill Room was separated from Conference Center as WLR (OCPR-managed restaurant services) in FY2019. WLC will be discontinued in FY2020 —see next table Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 381 Table 14: WLR White Lake Oaks Restaurant Services 5-year statistics and trends Item Detail _ FY 2015 FY 2016 Park Visits NA Budget Actuals Revenue TOTAL Commission Food Sery Sales Retail Other revenue Expense TOTAL Salaries Fringe Building Maintenance Grounds Maintenance Merchandise Total Depreciation Otherexpense Other FM Allocation Capital Assets - Buildings Park Improvements, Land ANNUAL TOTALS 5-YEAR TOTAL FY 2017 FY 2018 FY 2019 134,522.55 132,419.43 2,103.12 98,788.88 16,149.65 41,973.44 1,902.05 38,763.74 1,778.23 Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 382 References ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (9/4/2019). Approved FY2020 Capital Improvement Program and Maintenance Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. OCPR/PRD. (3/27/2019). Fourth Annual Dashboard and Data Book FY2018. Waterford MI: Oakland County Parks and Recreation Commission. Date created: April 10, 2020 / Updated: April 17, 2020 Addendum -Page 383 Contents FacilityIdentification...............................................................................................................................................................1 Residential Property Descriptions........................................................................................................................................... 2 Data Profile: 5-Year Statistics and Trends............................................................................................................................... 5 Figures Figure C: Residential property fiscal trends - summary.......................................................................................................... 5 Tables Table 1: Residential properties and current status.................................................................................................................1 Table 2: Residential property fiscal trends — detail................................................................................................................ 5 Facility Identification Facility type Residential Property Budget centers: Table 1: Residential properties and current status Park ADD Addison GLG Glen GRV Groveland HGH Highland IND Independence SPG Springfield WTR Waterford WLC White Lake TOTAL Leased Property Vacant Property; Repurpose or removal under consideration Rental Discontinued; Property Repurposed Asset Removed 1 Date created: April 14, 2020 / Updated: April 16, 2020 Addendum -Page 384 Residential Property Descriptions Addison Oaks Park House- VACANT Asset ID:1273 Address: 1480 W Romeo Road, Leonard, MI 48367 ■ House constructed in 1940 ■ Vacant; discontinued as rental property in 2020 ■ Potential repurposing as office space and storage is being explored Addison Oaks Conference Center Apartment — RENTAL DISCONTINUED 2009; repurposed as storage Glen Oaks Clubhouse Apartment — RENTAL DISCONTINUED 2011; repurposed as bride's rooms Groveland Oaks Park House — LEASED Asset ID:48 Address: 6000 Grange Hall, Holly, MI 48442 ■ House constructed by OCPR as park manager residence in 1980 ■ Leased to private party ■ OCPR inspects annually and maintains as indicated by inspection ■ OCPR maintains lawns and plows snow ■ Lease agreement is reviewed annually Highland Oaks House and Barn — LEASED Asset ID:787 Address: 6555 North Milford, Highland, MI 48442 ■ House and barn acquired with grant -funded property acquisition in 2009 ■ Leased to private party ■ OCPR inspects annually and maintains as indicated by inspection ■ OCPR maintains lawns and plows snow ■ Lease agreement is reviewed annually Independence Oaks Bailey House — VACANT Asset ID:1314 Address: 9965 Sashabaw, Clarkston, MI 48348 - _0 House acquired with grant -funded property acquisition in 2015 ■ House constructed ca 1878 and is considered historically significant ■ House is vacant Removal of house required by grant agreement with DNR ■ Transfer of house and 1-acre parcel to Clarkston Preservation and replacement with adjacent land in order to mitigate grant conversion is in process Independence Oaks Guest House — REMOVED 2017; removal due to poor condition of structure Date created: April 14, 2020 / Updated: April 16, 2020 Addendum -Page 385 Independence Oaks Manor House — VACANT Asset ID:1315 Address: 10275 Sashabaw, Clarkston, MI 48348 ■ House acquired with grant -funded property acquisition in 2015 ■ House constructed in 1941 ■ House is vacant; used for storage of building materials and historical artifacts ■ Removal of house required by grant agreement with DNR; recreational use of structure has been explored and is limited by local ordinances ■ Removal of house would enable future public access and recreational use of the high -quality natural location Independence Oaks Oak Hill House — VACANT Asset ID:1315 Address: 5511 Oak Hill, Clarkston, MI 48348 ■ House acquired with grant -funded property acquisition in 2015 ■ House constructed between 1872 and 1896, but has been altered and is no longer considered historically significant (study on file) ■ Removal of house required by grant agreement with DNR; structure is not adaptable to recreational use ■ Removal of house would enable future public access and recreational use of upland location Independence Oaks Park House — LEASED Asset ID:1312 Address: 9489 Sashabaw, Clarkston, MI 48348 ■ House constructed by OCPR as park manager residence in 1980 ■ Leased to private party ■ OCPR inspects annually and maintains as indicated by inspection ■ OCPR maintains lawns and plows snow ■ Lease agreement is reviewed annually Springfield Oaks Park House — LEASED Asset ID:92 Address: 12080 Clark, Davisburg, MI 48350 ■ House constructed by OCPR as park manager residence in 1980 ■ Leased to private party ■ OCPR inspects annually and maintains as indicated by inspection ■ OCPR maintains lawns and plows snow ■ Lease agreement is reviewed annually Date created: April 14, 2020 / Updated: April 16, 2020 Addendum -Page 386 Waterford Oaks Ernst House — VACANT Asset ID:750 Address: 1580 Scott Lake, Waterford, MI 48328 ■ House acquired with property acquisition in 2009 (Ernst acquisition) ■ House constructed ca 1870 and is considered historically significant ■ House is vacant; last rented in 2019 ■ Consideration for the future of the house include office space or removal in coordination with historical preservation partners Waterford Oaks House and Garage — LEASED Asset ID: 762 (House) and 4561 (Garage) Address: 2866 Watkins Lake, Waterford, MI 48328 ■ House acquired with property acquisition in 1975 (Warren acquisition) ■ Leased to private party ■ OCPR inspects annually and maintains as indicated by inspection ■ OCPR maintains lawns and plows snow ■ Lease agreement is reviewed annually Waterford Oaks House and Shed — LEASED Asset ID: 64 Address: 2896 Watkins Lake Road, Waterford, MI 48328 ■ House acquired with property acquisition in 2009 (house: Wesleyan Church acquisition; driveway: Kidwell acquisition) ■ Leased to private party ■ OCPR inspects annually and maintains as indicated by inspection ■ OCPR maintains lawns and plows snow ■ Lease agreement is reviewed annually White Lake Oaks House — VACANT Asset ID: 29 Address: 1540 Orchard Drive, White Lake, MI 48386 ■ House acquired with golf course acquisition in 1970 ■ House constructed prior to 1960 but is determined to not be historically significant (OCPR/AMT, January 23, 2020) ■ House is vacant and not usable for rental or recreational use ■ Removal is recommended by OCPR Administrative Management Team and is scheduled in 2020 (estimated cost of removal is—$18,000) Date created: April 14, 2020 / Updated: April 16, 2020 Addendum -Page 387 Data Profile: 5-Year Statistics and Trends Figure A: Residential property fiscal trends - summary $140,000 $120,000 $100,000 $80,000 V) L $60,000 O $40,000 o $20,000 H $(20,000) $(40,000) $(60,000) FY2015 FY2016 FY2017 FY2018 FY2019 ■ REVENUE: Rent House $110,109 $117,850 $119,287 $106,087 $105,238 ■ EXPENSE: Rental Property Maintenance $(6,033) $(6,510) $(33,115) $(5,410) $(7,511) ■ Capital Projects $(8,352) $- $- $(10,542) $(7,611) Table 2: Residential property fiscal trends - detail Park Park / Item FY2015 FY2016 FY2017 FY2018 FY2019 Addison Oaks REVENUE: Rent House 7,536 7,689 7,317 9,198 6,426 EXPENSE: Rental Property Maintenance (950) (539) (7,114) - (1,500) EXPENSE: Capital Projects - - - - - Groveland REVENUE: Rent House 8,418 8,577 8,760 8,946 9,114 Oaks EXPENSE: Rental Property Maintenance - - (2,346) (919) (2,370) Capital Projects - - - - - Highland Oaks REVENUE: Rent House 7,536 7,680 8,143 8,526 8,694 EXPENSE: Rental Property Maintenance - (1,215) (1,779) - (1,309) Capital Projects - - - - (7,611) Independence REVENUE: Rent House 29,778 25,267 25,582 11,548 10,533 Oaks EXPENSE: Rental Property Maintenance (3,360) (2,408) (4,112) (568) (2,190) Capital Projects - - - - - Springfield REVENUE: Rent House 9,291 10,264 9,660 11,211 10,056 Oaks EXPENSE: Rental Property Maintenance (602) (41) (472) (36) (9) Capital Projects (8,352) - - - - Waterford REVENUE: Rent House 47,550 58,374 59,825 56,658 60,415 Oaks EXPENSE: Rental Property Maintenance (1,121) (2,307) (17,291) (3,888) (134) Capital Projects - - - (10,542) - TOTAL REVENUE: Rent House $ 110,109 $ 117,850 $ 119,287 $ 106,087 $ 105,238 EXPENSE: Rental Property Maintenance $ (6,033) $ (6,510) $ (33,115) $ (5,410) $ (7,511) Capital Projects $ (8,352) - - $ (10,542) $ (7,611) Date created: April 14, 2020 / Updated: April 16, 2020 Addendum -Page 388 Date created: April 14, 2020 / Updated: April 16, 2020 Addendum -Page 389