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Agendas/Packets - 2021.02.03 - 40403
Oakland County Parks and Recreation Commission Meeting 2800 Watkins Lake Road, Waterford, MI 48328 VIA TELECONFERENCE Wednesday, February 3, 2021 2:00 PM AGENDA Page #'s Action Reauired Presenter/Phone # 1. Call Meeting to Order ------ G. McGillivray 2. Roll Call ------ « 3. Pledge of Allegiance ------ « 1-8 4. Approval of Agenda Approval G. McGillivray/D. Stencil 858.4944 9-15 5. Approval of Minutes: Meeting of January 13, 2021 Approval V. Valko 858.4603 6. Public Comments: G. McGillivray 7. PRESENTATIONS/RECOGNITIONS: 16 A. Twelve Oaks Mall Staff Contribution Program - Donation of $500 D. Stencil/M. Prowse 249.2801 17 B. Citizens for Oakland County Parks 501 c4 - Thank you/Appreciation: D. Stencil Email and photo plaque visual as part of presentation (Include in EOR) 18 C. Proclamation in Appreciation of Adversity to Triumph - Waterford Chamber of Commerce D. Stencil 8. COMMUNICATIONS: 19-20 A. Capital Improvement Expense Summary Receive & File J. Phelps 858.5319/1). Stencil 9. CONSENT AGENDA: 21-35 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending Receive & File 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) Preliminary J. Phelps/D. Stencil B. Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File It 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) Preliminary J. Phelps/D. Stencil C. Monthly Revenue and Expenditure Report by Line Item for Month Ending it 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) Preliminary Receive & File J. Phelps/D. Stencil 36 D. Monthly Capital Equipment Report for Month Ending & 12/31/20 (FM 03 FY 21) Receive & File J. Phelps/D. Stencil 37-38 E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) J. Phelps/D. Stencil 1/27/2021 8:22 PM 39 F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 12/31/20 (FM 03 FY 21) Receive & File J. Phelps/D. Stencil 40 G. Maintenance Management Plan Budget Receive & File M. Donnellon 343.6290/D. Stencil 41-43 H. Monthly Purchasing Reports for Month Ending 09/30/2020 (FM 12 FY 20) Receive & File P. Castonia 858.0909/S. Wells 858.4634/D. Stencil 44-52 L Oakland Astronomy Club Agreement Information/Approve T. Hughes 343.1011/S. Wells 53-59 J. Pending Capital Improvement Project Report Receive and File M. Donnellon/D. Stencil 10. REGULAR AGENDA: 60 A. Oakland County Parks and Recreation Commission - Bonds for Park Capital Improvements Information D. Stencil//J. Hall 61-93 B. Proposed FY 2022 CIP MMP Projects: 1. FY2022 Capital Improvement Program Plan (CIP) Net Position (Informational) Information M. Donnellon/S. Wells/D. Stencil 2. FY2022 Maintenance Management Plan (MMP) Operating Budget (Informational) Information M. Donnellon/S. Wells/D. Stencil 3. FY2022 Natural Resource Management Plan (NR), Operating Budget (Informational) Information M. Donnellon/S. Wells/D. Stencil 94-116 C. Proposed FY 2022 Capital Equipment Information T. Hughes/J. Dunleavy 343.6224/S. Wells 117-127 D. Saginaw Bay WIN Grant Award for Mill Pond Dam Removal and Restoration Project Information/Approve/BOC M. Prowse/D. Stencil E. CIP/Maintenance Project Approvals: 1. Groveland Oaks — Sanitary Sewer Study Update & Proposal 128-153 a) Northwest (NW) Oakland Interceptor Study Update (Informational) Information/Approve M. Donnellon b) Groveland Oaks - Facility Sewer Connection Study Proposal (Approval) 154-159 F. Holly Oaks ORV Park— Dixie Ledge Phase One Construction Parking Lot Project - Construction Approval Information/Approve Z. Crane 240.1079/M. Donnellon/D. Stencil 11. REPORTS: 160-169 A. Fiscal Sustainability Work Group Receive and File S. Wells/D. Stencil 170-227 B. 2020 Communications and Marketing Report & Presentation Information D. Stanfield 705.4108 C. 2020 Report on Recreation Programs and Services Presentation Informational B. Sotke-Boyd 296.1972/S. Wells 228-238 D. Oakland County Sheriffs Office -Parks Division 2020 Report Receive and File S. Jennings/D. Stencil 239-257 E. Executive Officer Report F. Executive Committee Update Receive and File D. Stencil G. McGillivray 1/27/2021 8:22 PM 12. OLD BUSINESS G. McGillivray 258-294 A. Road Commission for Oakland County (RCOC) Easements Inform ation/Approval/BOC M. Prowse/D. Stencil - Independence Oaks (for the Oak Hill Roundabout Project) 13. NEW BUSINESS G. McGillivray 14. ADJOURN NEXT MEETING: 2:00 PM Wednesday, March 3, 2021 - Via Teleconference OCPR Administration Building, 2800 Watkins Lake Road, Waterford, Mi 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. Today I have grown taller from walking with the trees. - Karle Wilson Baker Fa 1/27/2021 8:22 PM QrzWEA INNEMKLAND COUNTY PARKS Oakland County Parks and Recreation Commission Aqenda Summary for Wednesdav, February 3, 2021 The agenda is summarized below. Commission Members can contact Vicky Valko, 248.858.4603 or valkov(uD.oakgov.com (email), or the contact persons listed for additional information. 7. PRESENTATIONS/RECOGNITIONS: 7 A. 12 Oaks Mall Staff Contribution Program 7 B. Citizens for Oakland Countv Parks 501 c4 7 C. Proclamation from Waterford Chamber of Commerce 8. COMMUNICATIONS: 8 A. Capital Improvement Expense Summary Communication item lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment. Contact: J. Phelps 248-858-5319 9. CONSENT AGENDA: 9 A. Revenue and Expenditure Budqet to Actual Report by Budget Center Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 9 B. Revenue and Expenditure Comparison Report by Budget Center Monthly comparison of actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 9 C. Revenue and Expenditure Report by Line Item Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month -end closing. Contact: J. Phelps 248-858-5319 9 D. Monthly Capital Equipment Report Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month -end closing. Contact: J. Phelps 248-858-5319 9 E. Monthly Average Comparison Report The `Monthly Average Comparison Report' compares monthly revenue and expense activity to a five-year average. Contact: J. Phelps 248-858-5319 n r 9 F. Capital Improvement/illustrative Net Position-Unrestricted/Planned Use of Balance The `Active Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance' report presents a budget -to -actual comparison of active capital improvement projects, an illustrative representation of the Net Position - Unrestricted accounts reflective of the Parks and Recreation Commission's Net Position policy, the current year adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects. Contact: J. Phelps 248-858-5319 9 G. Maintenance Management Plan Budget - FY 2021 Monthly budget report for the FY2021 Maintenance Management Plan. Contact: M. Donnellon, Jr. 248-343-6290 9 H. Monthly Parks Purchasing Reports — November 2020 - Month Endinp11/30/2020 (FM 02, FY 21) Monthly status reports on the OCPR Purchasing Activity. Reports included are: • Monthly Contract Activity Log for November 2020 • Monthly Purchasing Expenditure Report — November 2020 Staff Recommendation: Approve the Monthly Parks Purchasing Reports for November 2020 (FM 02, FY 21) as presented. Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c 9 L Oakland Astronomv Club License Agreement Proposed Oakland Astronomy Club license agreement for use of the Addison Oaks viewing platform to provide astronomical education to members and general public. License agreement will also allow for storage of astronomy equipment onsite at the park. Staff Recommendation: Staff recommends the Commission approve the Proposed Oakland Astronomy Club license agreement for use of the Addison Oaks viewing platform. Contact: Tom Hughes 248-343-1011 9 J. Pending Capital Improvement Proiect Report Monthly written project status report on OCPR Pending Capital Improvement Program Projects. Contact: M. Donnellon, Jr. 248-343-6290 10. REGULAR AGENDA: 10 A. OCPR Commission Bonds for Park Capital Improvements Discussion with OC Corporation Counsel and representatives from Miller Canfield and Robert W. Baird and Company regarding the feasibility of considering bonds to help fund OCPR Maintenance Projects. Contact: D. Stencil 248-858-4944 5 10 B. Proposed FY 2020 CIP/ MMP/NR Projects: FY2022 Capital Improvement Program Plan (CIP) Net Position (Informational) FY2022 Maintenance Management Plan (MMP) Operating Budget (Informational) FY2022 Natural Resource Management Plan MR), Operating Budget (Informational) This preliminary FY2022 program/project lists has been developed by staff and Commission for capital improvement, facility maintenance and natural resource management of over 230 Oakland County Parks and Recreation Commission (OCPRC) assets, buildings, natural areas and recreational features within 13 park locations, beginning the FY2022 budgetary review process. This information is being submitted for the FY2022 Budget Review Process. Staff Recommendation: Staff recommends the Commission receive and file the preliminary FY2022 Capital Improvement Program, Maintenance Management Plan and Natural Resource Management Programs/Projects list, as sub -totaled below to be further reviewed during the April 21, 2021 Commission Budget Workshop. CIP Programs/Projects subtotal $ 4,334,500 MMP Programs/Projects subtotal $ 684,800 NR Programs/Projects subtotal $ 856,000 TOTAL PROJECTS $ 5,875,300 Contact: Michael J. Donnellon, Jr. 10 C. Proposed FY2022 Capital Equipment Budget 248-343-6290 The Oakland County Parks Operations staff is providing the proposed FY2022 Capital Equipment list for budget approval. The proposed Capital Equipment consists of maintenance equipment, kitchen equipment and recreation equipment over $5,000. The proposed Capital Equipment is for existing parks and does not include equipment that would be necessary for potential future park developments or acquisitions. Commission Action: Informational Budget: $607,500 Approval Timeline: Conceptual Approval 5/2021 Budget Approval 9/2021 Contact: Tom Hughes 248-343-1011 10 D. Grant Award — Saginaw Bav Watershed Initiative Network Staff is recommending the Commission approve an award of a $25,000 grant from the Saginaw Bay Watershed Initiative Network (WIN) for the Mill Pond Dam Removal and Restoration project. Contact: Melissa Prowse 248-249-2801 10 E-1. Groveland Oaks - Sanitary Sewer Studv Update & Proposal Northwest (NW) Oakland Interceptor Study Update (Informational) Groveland Oaks - Facility Sewer Connection Study Proposal (Approval) Early 2020, and at the request of both Groveland and Holly Townships, the Oakland County Water Resource Commissioner's (WRC) office, in partnership with the Genesee County Drain Commission Water & Waste Services (WWS) office, began a sanitary sewer extension study for the NW Oakland Interceptor Study from Genesee County to Grange Hall Road & Dixie Highway. This request was based on the township's Master Plans for commercial development opportunities for recreation. As part of the review for potential participation in the NW Oakland Interceptor project and part of RPS's current contract with Oakland County, staff requested an engineering proposal to complete a study for the connection of various internal park sanitary facilities to the proposed interceptor, including an opinion of construction costs. Commission Action: Informational and Proposal Approval Budget: Conceptually Approved Funding $0 Approval History: Executive Officers Report 8/2017 6 Staff Recommendation: Staff recommends a contract change amendment to Rowe Professional Services, Inc, Flint, Michigan, Contract #4869, in the amount of $14,500.00 to complete an engineering study to connect the various Groveland Oaks Park sanitary facilities to the proposed NW Oakland Interceptor. Contact: Michael J. Donnellon, Jr. 248-343-6290 10 F. Holly Oaks ORV Park —Dixie Ledge Phase One Construction Protect Proposed contract change order to Stante Excavating Inc. of Wixom, MI contract #5664 for the Holly Oaks Dixie Ledge Phase One Construction Parking Lot Project in the not -to -exceed amount of $129,500 for a total project amount of $199,000. Construction — Stante Excavating Inc. Wixom, MI $129,500 Construction - Compaction Testing Allowance (Annual Contract) $7,000 Material - Retaining Wall Allowance (Annual Contract) $38,500 Material — Asphalt Millings Allowance (Annual Contract) $24,000 Total Project Cost: $199,000 Commission Action: Construction Approval Budget: MDNR ORV Grant Fund $199,000 Contact: Michael J. Donnellon, Jr. 248.343.6290 11. REPORTS: 11 A. Fiscal Sustainabilitv Work Group/Financial Activitv Monthly Comparison The Financial Activity Monthly Comparison report compares the most recently closed fiscal month with the same month of the previous year. Staff will also provide an update on the work of the Fiscal Sustainability Work Group. Contact: D. Stencil/ S. Wells 248-858-4944/248-858-4634 11 B. 2020 Communications and Marketing Report & (PPT) Report from the OCPR Communications and Marketing Unit on public relations, communications, marketing and promotional efforts for the parks system for 2020. Contact: D. Stencil/ S. Wells 248-858-4944/248-858-4634 11 C. 2020 Report on Recreation Programs and Services - Presentation Report on OCPR Recreation Programs and Services for 2020. Contact: B. Sotke-Boyd 248-296-1972 11 D. Oakland Countv Sheriff's Office —Parks Division 2020 Report Oakland County Sheriff's Office — Parks Division 2020 Year End Report for the Parks Unit and Mounted Division. Contact: St. S. Jennings 11 E. Executive Officer Report Update on current Oakland County Parks and Recreation matters by the Executive Officer. Contact: D. Stencil 248-858-4944 7 11 F. Executive Committee Update Update on discussions from the previous month's OCPR Commission Executive Committee meeting. Contact: D. Stencil 248-858-4944 12. OLD BUSINESS 12 A. Road Commission for Oakland Countv Temporarv/Construction and Permanent Easements at Independence Oaks - North The Road Commission for Oakland County (RCOC) has requested 2 easements at the northeast corner of Independence Oaks — North. One is a temporary/construction easement, and the other is a permanent highway easement for the new roundabout and road realignment. Contact: Melissa Prowse 248-249-2801 13. NEW BUSINESS 14. ADJOURN 8 Oakland County Parks and Recreation Commission Regular Meeting January 13, 2021 Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 2:02 p.m. via teleconference. COMMISSION MEMBERS PRESENT: Chairman Gary R. McGillivray from Madison Heights, Vice Chairman J. David VanderVeen from Waterford Township, Secretary Ebony Bagley from Farmington Hills, Executive Committee Member Christine Long from Commerce Township, Yolanda Charles from Southfield, Amanda Herzog from Royal Oak, Robert Kostin from Clarkston, Andrea LaFontaine from Birmingham, Jim Nash from Farmington Hills, Nancy Quarles from Southfield. COMMISSION MEMBERS ABSENT: None (0) ALSO PRESENT: Parks and Recreation OC Fiscal Services/P & R Former OCPR Commission Member APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief — Business Operations Zach Crane, Architectural Engineer III Mike Donnellon, Chief — Park Facilities Maint. & Development Jim Dunleavy, Chief - Park Operations & Maint. - N. District Tom Hughes, Chief — Park Operations & Maint. - S. District Melissa Prowse, Supervisor of Planning Desiree Stanfield, Supervisor— Marketing & Communications Jeff Phelps, Fiscal Services Coordinator Gregory Jamian Moved by Mr. Kostin, supported by Mr. VanderVeen to approve the agenda with the following changes: Add Items 13 A Proposed Purchase of FY 2021 Capital Equipment — Generac Mobile Generator 13 B Approval of REVISED 2021 OCPR Commission Meeting Dates/Times Schedule AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. APPROVAL OF MINUTES: Moved by Mrs. Long, supported by Ms. Quarles to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of December 2, 2020, as submitted. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. 9 OCPR Commission Meeting January 13, 2021 Page 2 PUBLIC COMMENTS: There were no comments from the public. ELECTION OF 2021 OCPR COMMISSION OFFICERS Chairman McGillivray asked for nominations for temporary Chairman to conduct the election of officers. Moved by Ms. Long to appoint Mr. Kostin as temporary Chairman. Mr. Kostin advised he appreciated the nomination however he respectfully declined the nomination and recommended Mr. McGillivray conduct the elections. Chairman McGillivray requested nominations from the floor for the 2021 Officers for the OCPR Commission. Moved by Ms. Long, supported by Mr. Kostin to nominate Gary McGillivray as Chairman, J. David VanderVeen as Vice President and Ebony Bagley as Secretary as the 2021 Officers for the Oakland County Parks and Recreation Commission. There were no further nominations from the floor, therefore the nominations were closed. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous roll call vote. INTRODUCTION OF NEW OCPR COMMISSION MEMBERS Chairman McGillivray introduced Yolanda Charles, the new OCPR Commissioner who is a representative from the Oakland County Board of Commissioners. Ms. Charles advised she is was raised in Southfield, went to Southfield Schools, and served on the Southfield School Board of Education as a trustee for 10 years. Chairman McGillivray also announced former OCPR Commissioner Nancy Quarles was recently appointed to the Road Commission for Oakland County Board and will be the new RCOC representative on the OCPR Commission. Ms. Quarles is filling the position formerly filled by Gregory Jamian. PRESENTATIONS: NACo Achievement Award — Red Oaks Nature Center Story Book Trail Chairman McGillivray re -presented OCPR staff with an Achievement Award from the National Association of Counties (NACo) for the Storybook Trail at the Red Oaks Nature Center. The award honors innovative and effective county government programs that strengthen services for residents using available resources. The project was funded by a $3,000 Healthy Recreation Catalyst Award from mParks (Michigan Recreation and Park Association), Blue Cross Blue Shield and the Michigan Department of Natural Resources. The creative team behind the project was Principal Planner Jon Noyes, Graphic Artist Garrett Ebbeling, Recreation Supervisor Mary Blumka, Park Naturalist Sarah Hudson, the nature education team and Chief of Recreation Programs and Services Brandy K. Boyd, and assisted by the Park Operation Team at Red Oaks led by Park Supervisor Matt Pardy and Assistant Park Supervisor Ryan Danescu. Recognition of OCPR Commission Member — Gregory Jamian Chairman McGillivray presented Gregory Jamian with a plaque in appreciation for his manyyears of dedicated service to the Oakland County Parks and Recreation Commission. Mr. Jamian served on the OCPR Commission as the representative from the Road Commission for Oakland County, as a member of the Oakland County Board of Commissioners, and also by appointment from the Oakland County Board of Commissioners. The Commission thanked Mr. Jamian for his dedicated work and his public service. 10 OCPR Commission Meeting January 13, 2021 Page 3 COMMUNICATIONS: Capital Improvement Expense Summary Parks and Recreation Fiscal Services Coordinator Jeff Phelps advised there was a revision to the item previously included in the agenda packet, Page 23, Agenda Item #9. There are two items on the agenda that require additional funds from Unrestricted Net Position: Item #11 B on Paae 67 for a Sorinafield Oaks Well Replacement in the amount of $173,202; and Item #13A for a Mobile Diesel Generator Replacement in the amount of $2,135. The balance of Unrestricted Net Position as of October 31, 2020 $15.1 million. Mr. Phelps informed the Commission due to the year-end process only the financial reports from October 2020 are available. Financial reports from November and December 2020 will be presented at the February 3, 2021 OCPR Commission meeting. Moved by Ms. Herzog, supported by Mr. Kostin to receive and file the Communications Capital Improvement Expense Summary Report. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a roll call vote. CONSENT AGENDA: Moved by Mrs. Long, supported by Mr. Nash to approve Items 10 A through 10 J under Consent Agenda, as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 10/31/2020 (FM 01 FY 21) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 10/31/2020 (FM 01 FY 21) C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 10/31/2020 (FM 01 FY 21) D. Monthly Capital Equipment Report for Month Ending 10/31/2020 (FM 01 FY 21) E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 10/31/2020 (FM 01 FY 21) F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 10/31/2020 (FM 01 FY 21) G Maintenance Management Plan Budget H. Monthly Purchasing Reports for Month Ending 10/31/2020 (FM 01 FY 21) I. Monthly Food & Beverage Vendor Sales Reports 10/31/2020 (FM 01 FY 21) 1. Katherine's Catering 2. Fuller Oak Management J. Pending Capital Improvement Project Report AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a roll call vote. 11 OCPR Commission Meeting January 13, 2021 Page 4 REGULAR AGENDA: Road Commission for Oakland Countv (RCOC) Easements - Independence Oaks (for the Oak Hill Roundabout Proiect) The Road Commission for Oakland County (RCOC) requested two easements at the northeast corner of Independence Oaks — North. One is a temporary/construction easement, and the other is a permanent highway easement for the new roundabout and road realignment. The permanent easement would result in a taking of park property and a conversion of grant -funded property at Independence Oaks — North, which was acquired with a grant from the Michigan Natural Resources Trust Fund (MNRTF). The net area of the highway easement is 3,870 square feet, or approximately 1/10 of an acre. The value of this easement is $378. Park staff and RCOC have been in conversation with the Michigan Department of Natural Resources (MDNR) about this project and the conversion, and it has been determined there is enough excess value in the Bailey House Conversion Mitigation project with the MDNR on behalf of the MNRTF that this 3,870 square foot easement can be incorporated into that current mitigation. Moved by Ms. Herzog, supported by Mrs. Long to approve the proposed resolution granting temporary and highway easements to the Road Commission for Oakland County for the construction of a roundabout at the intersection of Sashabaw and Oak Hill Roads. AYES: Kostin, LaFontaine, Long, VanderVeen (4) NAYS: Bagley, Charles, Herzog, McGillivray, Quarles (5) Motion failed on a roll call vote. Members of the Commission requested The Commission requested this item be placed on the February 3, 2021 meeting agenda, and also have a member of the Road Commission for Oakland County staff attend the meeting in order to answer some of the questions the OCPR Commission has regarding this project. CIP/Maintenance Project Approvals: 1. Springfield Oaks Activitv Center Water Svstem Emerqencv Well Replacement Moved by Ms. Herzog, supported by Ms. Quarles to award a contract change order to Frank Rewold and Sons Inc. of Rochester, MI contract #5474 for the Springfield Oaks New Water Well, (Base Bid #1) with a not to exceed amount of $210,802 for a total project cost of $223,202 as follows: Frank Rewold and Sons Inc. (Annual Contract) $210,802 Hubbell, Roth & Clark. Inc. (Annual Contract) $12,400 Total Project Costs $223,202 And, move to approve the additional funding for the project from Unrestricted Net Position in the amount of $173,202.00; and Move to contingently approve a contract change order to Frank Rewold and Sons, Inc. of Rochester, MI contract #5474 for Alternate A — Centrifugal Filtration System, with a not to exceed amount of $23,589.85, funded from Unrestricted Net Position. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a roll call vote. 12 OCPR Commission Meeting January 13, 2021 Page 5 Proposed Revisions to OCPR Volunteer Policv Moved by Ms. Herzog, supported by Ms. Bagley to approve and implement the proposed revised Oakland County Parks and Recreation Volunteer Policy. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a roll call vote. Recommendation on Proposed Consultant for Golf Operations Moved by Ms. Quarles, supported by Ms. Bagley to approve the contact with Golf Convergence for the evaluation of the business operations of the golf courses at a cost not to exceed $23,250.00. A grant amount to be determined is still pending from Oakland County Economic Development. The remaining amount will be charged to Administrative Services Contracted Services line item. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a roll call vote. Update on Contracted Conference Centers Financial Situation Staff presented a report on the status of the outstanding debt from the OCPR Conference Center vendors. Requested information, as well as requests from both Fuller Oak Management and Katherine's Catering to waive all or a portion of these debts. After review of the outstanding debts the Commission recommended setting a committee including members of the Oakland County Board of Commissioners, the Oakland County Parks and Recreation Commission and OCPR Staff to discuss these requests and possibly negotiate an agreement with these vendors. The Commission requested staff investigate and report back on what other grants the vendors have already received, and also report the total amounts to date these vendors are in the arrears before proceeding with any negotiations. Chairman McGillivray advised he will get in contact with the Oakland County Board of Commissioners to establish this committee and proceed with setting up a meeting to consider a settlement. REPORTS: Fiscal Sustainabilitv Work Group Manager of Parks and Recreation Operations Sue Wells advised the Fiscal Sustainability Work Group will meet on January 25, 2021 via teleconference at 1:30 p.m. Topics that will be discussed at this meeting will be the Waterford Oaks Waterpark evaluation, the Golf Course Request for Proposal, and briefly discussing the bus program. The following reports were submitted: • FY2020/2019 Financial Activity Monthly Comparison — October 31, 2020 • FY2020/2019 Financial Activity Monthly Comparison — October 31 2020 (Charges for Services Revenue) • FY2020/FY2019 Financial Activity Monthly Comparison by Program/Department - (with Depreciation) • FY2020/FY2019 Financial Activity Monthly Comparison by Program/Department - (without Depreciation) 13 OCPR Commission Meeting January 13, 2021 Page 6 Natural Resources 2020 Report Sarah Cook-Maylen, Natural Resources Coordinator, provided a written report outlining the 2020 Natural Resources related activities and progress within the Oakland County Parks system. Executive Officer Report In addition to the Executive Officer's Report filed in the agenda packet, Executive Officer Daniel Stencil provided an update on the following items: • The next OCPR Commission meeting will be Wednesday, February 3, 2021 at 2:00 p.m. via teleconference. • The next OCPRC Executive Committee meeting is scheduled on Tuesday, January 19, 2021 at 1:00 p.m. via teleconference. • Update on Oak Hill House • Report on 2020 OCPR/HCMA pass purchases • Update on Springfield Oaks Mill Pond Dam • Report on damage to fence at Rose Oaks County Park • Vibe Credit Union Coloring Contest Executive Committee Update Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the request from Oak Management on the waiver of their utility costs/fees, the possibility of hiring a consultant to review OCPR golf operations, and review of the January 13, 2021 OCPR Commission meeting agenda items. OLD BUSINESS Proposed Purchase of FY 2021 Capital Eauipment - Generac Mobile Generator Moved by Mr. Kostin, supported by Ms. Herzog to approve the purchase of one (1) Generac Mobile Diesel Generator from the Ramsay-Bliese Corp. of Santa Rosa, CA in the amount of $28,163.00 utilizing the remaining $26,027.67 in the FY2021 Capital Equipment budget and $2,135.33 from Unrestricted Net Assets. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a roll call vote. Approval of REVISED 2021 OCPR Commission Meetina Dates/Times Schedule Moved by Ms. Bagley, supported by Ms. Charles to approve changing the time of the Oakland County Parks and Recreation Commission meetings from 1 pm. to 2 p.m. the first Wednesday of each month, except for July which is on the second Wednesday of the month. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a roll call vote. 14 OCPR Commission Meeting January 13, 2021 Page 7 NEW BUSINESS OCPR Executive Committee Moved by Mr. VanderVeen, supported by Ms. Herzog that the OCPR Commission Executive Committee remain the same: Gary R. McGillivray, Chairman; J. David VanderVeen, Vice Chairman: Ebony Bagley, Secretary; and Christine Long as Executive Committee Member. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed. ADJOURNMENT: Meeting adjourned at 3:40 p.m. Ebony Bagley, Secretary Vicky Valko, Recording Secretary 15 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning Submitted: January 27, 2021 Subject: Twelve Oaks Mall Staff Contribution Program INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 A ADMINISTRATION OCPR Staff was notified by an employee of Taubman Centers/Twelve Oaks Mall that their employees selected Oakland County Parks and Recreation as a recipient of a $500 contribution for the parks system. A plaque in recognition of their contribution will be presented at the OCPR Commission meeting on February 3, 2021 16 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 7 B COMMUNICATIONS AND MARKETING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Desiree Stanfield, Supervisor — Marketing and Communications Submitted: January 19, 2021 Subject: Recognition of Citizens for Oakland County Parks and Recreation INTRODUCTION AND HISTORY Despite the pandemic and economic environment of 2020, Oakland County Parks and Recreation's (OCPR) first -ever millage increase passed by a 76.3% margin. This effort was spearheaded by the Parks Commission, Staff and the Citizens for Oakland County Parks and Recreation. Citizens for Oakland County Parks and Recreation is the reincarnation of People for Parks (PFP), which was established in 1990. When PFP was dissolved in 2010, Citizens became the advocacy group which serves as a ballot question committee and reports quarterly and annually to Oakland County. The group is a 501c4 grass- roots charitable organization consisting of volunteers. As such, Citizens can say "Vote Yes" on millage promotional materials. Citizens for Oakland County Parks and Recreation is comprised of passionate park supporters including a former parks commissioner, staff, park volunteers and others who support OCPR's mission to provide recreation for all residents. Its board of directors are Marilyn Baker of Clarkston; Dave Baumhart of Bloomfield Hills; Portia -Fields Anderson of Pontiac; Joe Figa of Clarkston; LC Scramlin of Holly; and Tom Zielinski of Auburn Hills. The group also includes President Jim Meloche of Clarkston and Secretary Sue Kici of Waterford. Oakland County Parks Executive Officer Dan Stencil is an ex off icio member. 17 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning Submitted: January 27, 2021 Subject: Proclamation — Waterford Chamber of Commerce INTRODUCTION AND HISTORY AGENDA ITEM NO. 7 C ADMINISTRATION OCPR Staff was notified by the Waterford Chamber of Commerce they have awarded a Certificate of Appreciation to Oakland County Parks and Recreation for going above and beyond to service the Waterford Community. Staff will present this proclamation to the OCPR Commission at the meeting on February 3, 2021. 18 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 8 ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: January 26, 2021 Subject: COMMUNICATION ITEM — Capital Improvement Expense and Planned Use of Balance Summary and Unrestricted Net Position Projection Report INTRODUCTION There are no agenda items on today's agenda requiring Unrestricted Net Position funding; The balance of unrestricted net position as of December 31, 2020 is $14,242,676. The FY2021 amended budget is $28,082,762. The unrestricted net position policy sets a recommended balance of funds to be set at 50% of the operating budget. The current requirement of unrestricted net position funds is $14,041,381. The Parks and Recreation fund ended the 2020 calendar year $201,295 above the policy requirement. The Net Position — Unrestricted projections are shown below. Parks and Recreation Commission Unrestricted Net Position Forecast As of December 31, 2020 Illustrative Net Position - Unrestricted Unrestricted Net Position Balance: As of December 31, 2020 Ou daet FY2021 Planned Use of Balance (Estimated Operating Loss) $ (2,611,D46) Add back: Depreciation $ 2.874.797 $ 263.751 Unrestricted Net Position $ 14,242,675 $ 263,751 Cauital Improvement and Eouiument Rudset Exuensesto Date Remainine FY2021 Capital Equipment Budget $ 353.825 $ 98,727 $ 255,C93 FY2017-FY2020Active CapitaI ImprovementProjects �$ 4,633,580 �$ 4,14D,734 �$ 1,26C,281 FY202 1 Ca p ita I I m p rovern ent Proj ects V$ 517.123 pr$ 67,361 $ 449.762 $ 5,504,52S $ 4,346,S22 $ 1.965.141 $ Amendments to he Posted: Narm andy Oaks (FY2021 1st qtr - Feb. Agenda) $ (797,570) Prop ertyTax Levy $ 7,546,3D0 Planned Use of Balance $ 2,611,D46 $ 9.659.776 $ MillaEe Initiatives - to be determined Parks Partnerships $ CISMA $ Tra i l ways $ Projected Net Position - Unrestricted September 30, 2021 Prepared by Fiscal Services Division 1/26/2021 (1,965,141) 9.659.776 g 22,201,061 19 Page 2 Planned Use of Balance activity is shown below. Parks and Recreation Commission FY2021 Planned Use of Balance Account Activity Account 050800-506055f-160556-665832 RIanned Ilse of Balance FY2021 Action Amendments Balance Adopted Budget S 2,611,046 Posted Budget Amendments: A ,e - AppFoved amendments yet to be posted in Peo len soft: �rr�6��r rug (2,611,046) Amendments to be approved at the January 2021 meeting A4kW - - Planned Use of Balance - Revised Balance S - Prepared by Fiscal Seryioes 0iOsion 12123120 20 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2020 CONSENT AGENDA ITEM NO. 9 FISCAL SERVICES - P&R ACCOUNTING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Jennifer Adcock, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: January 25, 2021 Subject: OCPR Monthly Financial Reports (November & December 2020, FY2021) 9. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER November 2020 (FM 2, FY 2021) December 2020 (FM 3, FY 2021) - Preliminary 9. B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER November 2020 (FM 2, FY 2021) December 2020 (FM 3, FY 2021) - Preliminary 9. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM November 2020 (FM 2, FY 2021) December 2020 (FM 3, FY 2021) - Preliminary 9. D. CAPITAL EQUIPMENT REPORT November 2020 (FM 2, FY 2021) December 2020 (FM 3, FY 2021) - Preliminary 9. E. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT November 2020 (FM 2, FY 2021) December 2020 (FM 3, FY 2021) - Preliminary 9. F. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION November 2020 (FM 2, FY 2021) December 2020 (FM 3, FY 2021) - Preliminary 21 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 2 FY 2021 FOR MONTH ENDING 11/30/2020 2021 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 13,765,000.00 3,695.76 13,761,304.24 0.0% Capital Contributions 0.00 0.00 0.00 0.0% Other 699,125.00 35,031.74 664,093.26 5.0% GLEN OAKS GOLF COURSE 816,700.00 80,102.06 736,597.94 9.8% LYON OAKS GOLF COURSE 1,202,000.00 110,828.92 1,091,171.08 9.2% RED OAKS GOLF COURSE 350,000.00 37,548.21 312,451.79 10.7% SPRINGFIELD OAKS GOLF COURSE 737,561.00 65,851.47 671,709.53 8.9% WHITE LAKE OAKS GOLF COURSE 755,300.00 60,646.94 694,653.06 8.0% ADDISON OAKS CONFERENCE CENTER 152,000.00 0.00 152,000.00 0.0% GLEN OAKS CONFERENCE CENTER 128,145.00 0.00 128,145.00 0.0% GROVELAND OAKS CONCESSIONS 58,500.00 0.00 58,500.00 0.0% LYON OAKS CONFERENCE CENTER 43,000.00 1,074.82 41,925.18 2.5% LYON OAKS RESTAURANT SVS 199,000.00 14,470.83 184,529.17 7.3% RED OAKS WATERPARK CONCESSIONS 221,015.00 0.00 221,015.00 0.0% SPRINGFIELD OAKS RESTAURANT SV 140,000.00 2,519.43 137,480.57 1.8% WATERFORD OAKS WATERPARK CONCESSIONS 113,000.00 0.00 113,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 78,000.00 0.00 78,000.00 0.0% WHITE LAKE OAKS RESTAURANT SVS 140,500.00 1,932.89 138,567.11 1.4% OAKLAND COUNTY MARKET 190,250.00 23,521.70 166,728.30 12.4% ADDISON OAKS PARK 744,906.00 99,050.06 645,855.94 13.3% GROVELAND OAKS PARK 1,170,968.00 70,003.44 1,100,964.56 6.0% HIGHLAND OAKS PARK 12,550.00 1,486.00 11,064.00 11.8% INDEPENDENCE OAKS PARK 303,346.00 22,296.00 281,050.00 7.4% LYON OAKS PARK 165,000.00 10,701.50 154,298.50 6.5% ORION OAKS PARK 136,200.00 9,434.00 126,766.00 6.9% RED OAKS DOG PARK 48,000.00 6,672.00 41,328.00 13.9% RED OAKS PARK 8,300.00 0.00 8,300.00 0.0% ROSE OAKS PARK 6,600.00 0.00 6,600.00 0.0% SPRINGFIELD OAKS PARK 232,000.00 50,924.31 181,075.69 22.0% WATERFORD OAKS PARK 86,800.00 6,400.00 80,400.00 7.4% HOLLY OAKS ORV PARK 573,000.00 89,620.00 483,380.00 15.6% RECREATION PROGRAMS & SERVICES 315,000.00 13,524.81 301,475.19 4.3% CATALPA OAKS PARK 30,250.00 410.00 29,840.00 1.4% RED OAKS WATERPARK 1,470,600.00 0.00 1,470,600.00 0.0% WATERFORD OAKS BMX 500.00 169.00 331.00 33.8% WATERFORD OAKS WATERPARK 378,600.00 0.00 378,600.00 0.0% TOTAL REVENUE 25,471,716.00 817,915.89 24,653,800.11 3.2% EXPENSE ADMINISTRATIVE SERVICES 6,349,115.00 634,229.97 5,714,885.03 10.0% PARKS PARTNERSHIP 276,320.00 0.00 276,320.00 0.0% AUDITING 40,385.00 56.00 40,329.00 0.1 % FISCAL SERVICES ADMINISTRATION 147,801.00 20,383.22 127,417.78 13.8% FISCAL SERVICES PARKS & REC 454,021.00 54,788.98 399,232.02 12.1 % GLEN OAKS GOLF COURSE 888,472.00 140,238.54 748,233.46 15.8% LYON OAKS GOLF COURSE 1,353,041.00 189,847.21 1,163,193.79 14.0% RED OAKS GOLF COURSE 602,017.00 86,893.00 515,124.00 14.4% SPRINGFIELD OAKS GOLF COURSE 736,354.00 100,538.89 635,815.11 13.7% WHITE LAKE OAKS GOLF COURSE 689,135.00 112,271.25 576,863.75 16.3% ADDISON OAKS CONFERENCE CENTER 241,873.00 28,834.89 213,038.11 11.9% GLEN OAKS CONFERENCE CENTER 239,200.00 30,220.95 208,979.05 12.6% GROVELAND OAKS CONCESSIONS 78,706.00 1,039.96 77,666.04 1.3% LYON OAKS CONFERENCE CENTER 195,914.00 38,865.50 157,048.50 19.8% LYON OAKS RESTAURANT SVS 292,440.00 8,278.55 284,161.45 2.8% RED OAKS WATERPARK CONCESSIONS 269,634.00 8,973.39 260,660.61 3.3% SPRINGFIELD OAKS RESTAURANT SV 241,396.00 10,467.37 230,928.63 4.3% WATERFORD OAKS WATERPARK CONCESSIONS 100,964.00 767.02 100,196.98 0.8% WHITE LAKE OAKS CONFERENCE CENTER 184,291.00 28,771.53 155,519.47 15.6% WHITE LAKE OAKS RESTAURANT SVS 268,650.00 15,543.68 253,106.32 5.8% OAKLAND COUNTY MARKET 205,890.00 22,651.13 183,238.87 11.0% ADDISON OAKS PARK 1,608,840.00 221,920.75 1,386,919.25 13.8% GROVELAND OAKS PARK 1,440,150.00 154,209.08 1,285,940.92 10.7% HIGHLAND OAKS PARK 67,050.00 8,758.67 58,291.33 13.1% INDEPENDENCE OAKS PARK 1,178,626.00 127,732.17 1,050,893.83 10.8% LYON OAKS PARK 304,201.00 38,511.76 265,689.24 12.7% ORION OAKS PARK 185,430.00 18,572.93 166,857.07 10.0% RED OAKS DOG PARK 138,466.00 16,362.08 122,103.92 11.8% RED OAKS PARK 184,114.00 21,650.27 162,463.73 11.8% ROSE OAKS PARK 67,050.00 12,440.45 54,609.55 18.6% SPRINGFIELD OAKS PARK 573,887.00 75,432.49 498,454.51 13.1% WATERFORD OAKS PARK 698,672.00 121,207.91 577,464.09 17.3% HOLLY OAKS ORV PARK 691,359.00 67,635.76 623,723.24 9.8% RECREATION PROGRAMS & SERVICES 1,724,188.00 184,065.42 1,540,122.58 10.7% CATALPA OAKS PARK 212,176.00 18,730.55 193,445.45 8.8% RED OAKS WATERPARK 1,565,922.00 108,961.96 1,456,960.04 7.0% WATERFORD OAKS BMX 11,800.00 2,556.67 9,243.33 21.7% WATERFORD OAKS WATERPARK 680,776.00 30,555.64 650,220.36 4.5% FACILITIES & MAINTENANCE 2,894,436.00 203,018.28 2,691,417.72 7.0% INTERNAL FUND CHARGES * 0.00 0.00 0.00 N/A TOTAL EXPENSE 28,082,762.00 2,965,983.87 25,116,778.13 10.6% REVENUE OVER/(UNDER) EXPENSE (2,611,046.00) (2,148,067.98) * Internal Fund YTD Expense: Internal Service and other funds payments in transit 22 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 2 FY 2021 FOR MONTH ENDING 11/30/2020 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 38,727.50 634,229.97 (595,502.47) 630,731.23 (592,003.73) PARKS PARTNERSHIP 0.00 0.00 0.00 0.00 0.00 AUDITING 0.00 56.00 (56.00) 56.00 (56.00) FISCAL SERVICES ADMINISTRATION 0.00 20,383.22 (20,383.22) 20,383.22 (20,383.22) FISCAL SERVICES PARKS & REC 0.00 54,788.98 (54,788.98) 54,788.98 (54,788.98) ADMINISTRATIVE SERVICES SUB -TOTAL 38,727.50 709,458.17 (670,730.67) 705,959.43 (667,231.93) GOLF: GLEN OAKS GOLF COURSE 80,102.06 140,238.54 (60,136.48) 113,786.02 (33,683.96) LYON OAKS GOLF COURSE 110,828.92 189,847.21 (79,018.29) 130,759.23 (19,930.31) RED OAKS GOLF COURSE 37,548.21 86,893.00 (49,344.79) 62,558.44 (25,010.23) SPRINGFIELD OAKS GOLF COURSE 65,851.47 100,538.89 (34,687.42) 84,732.17 (18,880.70) WHITE LAKE OAKS GOLF COURSE 60,646.94 112,271.25 (51,624.31) 93,358.29 (32,711.35) GOLF SUB -TOTAL 354,977.60 629,788.89 (274,811.29) 485,194.15 (130,216.55) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 0.00 28,834.89 (28,834.89) 13,479.53 (13,479.53) GLEN OAKS CONFERENCE CENTER 0.00 30,220.95 (30,220.95) 10,151.87 (10,151.87) GROVELAND OAKS CONCESSIONS 0.00 1,039.96 (1,039.96) 171.90 (171.90) LYON OAKS CONFERENCE CENTER 1,074.82 38,865.50 (37,790.68) 24,337.24 (23,262.42) LYON OAKS RESTAURANT SVC 14,470.83 8,278.55 6,192.28 8,165.85 6,304.98 RED OAKS WATERPARK CONCESSIONS 0.00 8,973.39 (8,973.39) 8,375.07 (8,375.07) SPRINGFIELD OAKS RESTAURANT SV 2,519.43 10,467.37 (7,947.94) 7,426.37 (4,906.94) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 767.02 (767.02) 175.08 (175.08) WHITE LAKE OAKS CONFERENCE CENTER 0.00 28,771.53 (28,771.53) 14,909.31 (14,909.31) WHITE LAKE OAKS RESTAURANT SVC 1,932.89 15,543.68 (13,610.79) 15,226.68 (13,293.79) FOOD SERVICES SUB -TOTAL 19,997.97 171,762.84 (151,764.87) 102,418.90 (82,420.93) COUNTY MARKET: OAKLAND COUNTY MARKET 23,521.70 22,651.13 870.57 22,053.75 1,467.95 COUNTY MARKET SUB -TOTAL 23,521.70 22,651.13 870.57 22,053.75 1,467.95 PARKS: ADDISON OAKS PARK 99,050.06 221,920.75 (122,870.69) 166,873.15 (67,823.09) GROVELAND OAKS PARK 70,003.44 154,209.08 (84,205.64) 99,721.58 (29,718.14) HIGHLAND OAKS PARK 1,486.00 8,758.67 (7,272.67) 2,508.17 (1,022.17) INDEPENDENCE OAKS PARK 22,296.00 127,732.17 (105,436.17) 89,635.96 (67,339.96) LYON OAKS PARK 10,701.50 38,511.76 (27,810.26) 27,393.60 (16,692.10) ORION OAKS PARK 9,434.00 18,572.93 (9,138.93) 12,852.79 (3,418.79) RED OAKS DOG PARK 6,672.00 16,362.08 (9,690.08) 11,788.92 (5,116.92) RED OAKS PARK 0.00 21,650.27 (21,650.27) 20,059.79 (20,059.79) ROSE OAKS PARK 0.00 12,440.45 (12,440.45) 6,564.29 (6,564.29) SPRINGFIELD OAKS PARK 50,924.31 75,432.49 (24,508.18) 42,790.03 8,134.28 WATERFORD OAKS PARK 6,400.00 121,207.91 (114,807.91) 96,694.11 (90,294.11) HOLLY OAKS ORV PARK 89,620.00 67,635.76 21,984.24 66,807.82 22,812.18 PARKS SUB -TOTAL 366,587.31 884,434.32 (517,847.01) 643,690.21 (277,102.90) RECREATION: RECREATION PROGRAMS & SERVICES 13,524.81 184,065.42 (170,540.61) 176,625.28 (163,100.47) CATALPA OAKS PARK 410.00 18,730.55 (18,320.55) 8,388.87 (7,978.87) RED OAKS WATERPARK 0.00 108,961.96 (108,961.96) 59,632.86 (59,632.86) WATERFORD OAKS BMX 169.00 2,556.67 (2,387.67) 2,242.55 (2,073.55) WATERFORD OAKS WATERPARK 0.00 30,555.64 (30,555.64) 20,614.40 (20,614.40) RECREATION SUB -TOTAL 14,103.81 344,870.24 (330,766.43) 267,503.96 (253,400.15) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 203,018.28 (203,018.28) 193,022.88 (193,022.88) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 203,018.28 (203,018.28) 193,022.88 (193,022.88) OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB -TOTAL 0.00 0.00 0.00 0.00 0.00 TOTAL 817,915.89 2,965,983.87 (2,148,067.98) 2,419,843.28 (1,601,927.39) * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakciov.com/mqtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 23 11 PARKS AND REC DEPART Run On: 12/18/2020 at 04:57 PM Account Account Title REVENUES TAXES 601208 Delinquent Tax Prior Years 601637 Property Tax Levy TOTAL TAXES SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS FEDERAL GRANTS TOTAL FEDERAL GRANTS STATE GRANTS TOTAL STATE GRANTS OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share TOTAL OTHER INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES 630084 Antenna Site Management 630301 Commission Contracts 630308 Commission Food Services 630469 Deck Tennis 630644 Entrance Fees Gen Admission 630651 Entrance Fees Swimming Class 630693 Fees Camping 630700 Fees Day Use 630707 Fees Driving Range 630847 Greens Fees 631001 Interest on Delinquent Taxes 631127 Maintenance Contracts 631253 Miscellaneous 631330 NSF Check Fees 631743 Refunds Miscellaneous 631771 Reimb 3rd Party 631799 Reimb Contracts 631911 Rent House 631918 Rental Equipment 631925 Rental Facilities 631932 Rental Golf Carts 631946 Rental Units or Events 632037 Sales Retail 632128 Special and Sanctioned Races 632135 Special Contracts 632261 Temporary Licenses 632443 Water Feature Ride 632471 Weekly Races TOTAL CHARGES FOR SERVICES EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY CONTRIBUTIONS 650104 Contributions Operating 650105 Contributions -State Grants 650305 Sponsorships COUNTY OF OAKLAND November, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 11/30/2020 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget Percentage 25,000.00 25,000.00 3,141.29 (21,858.71) 12.57% 13,740,000.00 13,740,000.00 554.47 (13,739,445.53) 0.00% 13, 765, 000.00 13, 765, 000.00 3,695.76 (13, 761, 304.24) 0.03 % 0.00% - - - - 0.00% - - - - 0.00% 250,000.00 250,000.00 - (250,000.00) 0.00% 250, 000.00 250, 000.00 - (250, 000.00) 0.00% 66,306.00 66,306.00 67,679.98 1,373.98 102.07% 40,750.00 40,750.00 315.70 (40,434.30) 0.77% 78,495.00 78,495.00 1,074.82 (77,420.18) 1.37% 4,000.00 4,000.00 2,990.00 (1,010.00) 74.75% 1,825,000.00 1,825,000.00 - (1,825,000.00) 0.00% 13,000.00 13,000.00 - (13,000.00) 0.00% 1,554,000.00 1,554,000.00 112,565.00 (1,441,435.00) 7.24% 1,092,100.00 1,092,100.00 149,280.00 (942,820.00) 13.67% 93,000.00 93,000.00 5,483.00 (87,517.00) 5.90% 2,436,500.00 2,436,500.00 190,128.00 (2,246,372.00) 7.80% (1,000.00) (1,000.00) (12.34) 987.66 1.23% 8,000.00 8,000.00 - (8,000.00) 0.00% 3,815.00 3,815.00 0.50 (3,814.50) 0.01 % 25.00 25.00 - (25.00) 0.00% 4,900.00 4,900.00 - (4,900.00) 0.00% 200.00 200.00 - (200.00) 0.00% 278,100.00 278,100.00 - (278,100.00) 0.00% 71,125.00 71,125.00 9,778.00 (61,347.00) 13.75% 79,400.00 79,400.00 2,204.50 (77,195.50) 2.78% 649,700.00 649,700.00 43,203.50 (606,496.50) 6.65% 1,152,000.00 1,152,000.00 139,774.00 (1,012,226.00) 12.13% 173,000.00 173,000.00 75.00 (172,925.00) 0.04% 1,095,500.00 1,095,500.00 39,957.83 (1,055,542.17) 3.65% - - 8.00 8.00 0.00% 172,500.00 172,500.00 1,724.00 (170,776.00) 1.00% 7,000.00 7,000.00 7,000.00 - 100.00% 6,000.00 6,000.00 - (6,000.00) 0.00% - - 161.00 161.00 0.00% 10,903,416.00 10,903,416.00 773,390.49 (10,130,025.51) 7.09% - - - - 0.00% - - - - 0.00% 800.00 800.00 100.00 (700.00) 12.50% 30,000.00 30,000.00 - (30,000.00) 0.00% 82,500.00 82,500.00 - (82,500.00) 0.00% 24 11 PARKS AND REC DEPART Run On: 12/18/2020 at 04:57 PM COUNTY OF OAKLAND November, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 11/30/2020 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage TOTAL CONTRIBUTIONS 113,300.00 113,300.00 100.00 (113,200.00) 0.09% INVESTMENT INCOME 655077 Accrued Interest Adjustments 40,000.00 40,000.00 (21,605.62) (61,605.62) -54.01 % 655385 Income from Investments 400,000.00 400,000.00 49,773.90 (350,226.10) 12.44% TOTAL INVESTMENT INCOME 440,000.00 440,000.00 28,168.28 (411,831.72) 6.40% OTHER REVENUE 670114 Cash Overages - - 30.50 30.50 0.00% 670456 Prior Years Adjustments - - 5.30 5.30 0.00% 670570 Refund Prior Years Expenditure - - 2,026.63 2,026.63 0.00% 670741 Sale of Scrap - - 198.93 198.93 0.00% TOTAL OTHER REVENUES - - 2,261.36 2,261.36 0.00% GAIN(LOSS) EXCHANGE OF ASSETS 675660 Gain on Sale of Vehicles - - 10,300.00 10,300.00 0.00% TOTAL GAIN(LOSS) EXCHANGE OF ASSETS - - 10,300.00 10,300.00 0.00% CAPITAL CONTRIBUTIONS TOTAL CAPITAL CONTRIBUTIONS - - - - 0.00% INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - - - 0.00% PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS - - - - 0.00% TRANSFERS IN TOTAL TRANSFERS IN - - - - 0.00% PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,611,046.00 2,611,046.00 - (2,611,046.00) 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,611,046.00 2,611,046.00 - (2,611,046.00) 0.00% TOTAL REVENUES 28,082,762.00 28,082,762.00 817,915.89 (27,264,846.11) EXPENDITURES SALARIES 702010 Salaries Regular 10,773,462.00 10,773,462.00 1,076,442.08 9,697,019.92 9.99% 702030 Holiday - - 39,784.95 (39,784.95) 0.00% 702050 Annual Leave - - 39,438.56 (39,438.56) 0.00% 702080 Sick Leave - - 10,591.69 (10,591.69) 0.00% 702100 Retroactive - - 802.44 (802.44) 0.00% 702110 Per Diem 9,500.00 9,500.00 180.00 9,320.00 1.89% 702140 Other Miscellaneous Salaries - - 41,922.72 (41,922.72) 0.00% 702190 Workers Compensation Pay - - 506.79 (506.79) 0.00% 702200 Death Leave - - 662.39 (662.39) 0.00% 702300 Disaster Non -Prod Salaries - - 12,789.21 (12,789.21) 0.00% 712020 Overtime 179,900.00 179,900.00 18,678.15 161,221.85 10.38% 712040 Holiday Overtime 1,000.00 1,000.00 3,164.54 (2,164.54) 316.45% 712090 On Call 30,300.00 30,300.00 9,010.66 21,289.34 29.74% TOTAL SALARIES 10, 994,162.00 10, 994,162.00 1, 253, 974.18 9,740,187.82 11.41 % FRINGE BENEFITS 722740 Fringe Benefits 3,842,419.00 3,842,419.00 - 3,842,419.00 0.00% 722750 Workers Compensation - - 24,476.48 (24,476.48) 0.00% 722760 Group Life - - 1,614.36 (1,614.36) 0.00% 25 11 PARKS AND REC DEPART Run On: 12/18/2020 at 04:57 PM COUNTY OF OAKLAND November, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 11/30/2020 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 722770 Retirement - - 213,053.71 (213,053.71) 0.00% 722780 Hospitalization - - 129,293.73 (129,293.73) 0.00% 722790 Social Security - - 67,273.00 (67,273.00) 0.00% 722800 Dental - - 12,718.93 (12,718.93) 0.00% 722810 Disability - - 11,906.46 (11,906.46) 0.00% 722820 Unemployment Insurance - - 1,212.44 (1,212.44) 0.00% 722850 Optical - - 1,219.03 (1,219.03) 0.00% 722900 Fringe Benefit Adjustments 5,656.00 5,656.00 - 5,656.00 0.00% TOTAL FRINGE BENEFITS 3,848,075.00 3,848,075.00 462,768.14 3,385,306.86 12.03% TOTAL CONTROLLABLE PERSONNEL 14,842,237.00 14,842,237.00 1,716,742.32 13,125,494.68 CONTRACTUAL SERVICES 730037 Adj Prior Years Exp - - 2,059.92 (2,059.92) 0.00% 730072 Advertising 105,000.00 105,000.00 8,971.75 96,028.25 8.54% 730114 Auction Expense - - 219.00 (219.00) 0.00% 730121 Bank Charges 5,000.00 5,000.00 412.21 4,587.79 8.24% 730198 Building Maintenance Charges 556,450.00 556,450.00 35,502.73 520,947.27 6.38% 730240 Cash Shortage - - 83.00 (83.00) 0.00% 730247 Charge Card Fee 161,750.00 161,750.00 32,204.45 129,545.55 19.91 % 730373 Contracted Services 99,900.00 99,900.00 12,421.62 87,478.38 12.43% 730429 Custodial Services 25,250.00 25,250.00 3,916.80 21,333.20 15.51 % 730562 Electrical Service 590,750.00 590,750.00 51,956.53 538,793.47 8.80% 730611 Employees Medical Exams 1,170.00 1,170.00 - 1,170.00 0.00% 730646 Equipment Maintenance 460,500.00 460,500.00 47,718.93 412,781.07 10.36% 730653 Equipment Rental 107,290.00 107,290.00 17,505.45 89,784.55 16.32% 730786 Garbage and Rubbish Disposal 48,900.00 48,900.00 5,378.64 43,521.36 11.00% 730789 General Program Administration 918,450.00 918,450.00 - 918,450.00 0.00% 730814 Grounds Maintenance 1,069,550.00 1,069,550.00 70,570.86 998,979.14 6.60% 730926 Indirect Costs 1,023,000.00 1,023,000.00 - 1,023,000.00 0.00% 731059 Laundry and Cleaning 16,895.00 16,895.00 1,221.88 15,673.12 7.23% 731073 Legal Services 500.00 500.00 - 500.00 0.00% 731115 Licenses and Permits 33,275.00 33,275.00 6,376.37 26,898.63 19.16% 731136 Logos Trademarks Intellect Prp 5,025.00 5,025.00 - 5,025.00 0.00% 731143 Mail Handling -Postage Svc - - 233.76 (233.76) 0.00% 731213 Membership Dues 18,520.00 18,520.00 924.00 17,596.00 4.99% 731241 Miscellaneous 25,550.00 25,550.00 1,798.71 23,751.29 7.04% 731269 Natural Gas 179,650.00 179,650.00 9,803.02 169,846.98 5.46% 731339 Periodicals Books Publ Sub 850.00 850.00 16.55 833.45 1.95% 731346 Personal Mileage 15,400.00 15,400.00 1,161.49 14,238.51 7.54% 731388 Printing 68,050.00 68,050.00 2,734.82 65,315.18 4.02% 731500 Public Information 50,835.00 50,835.00 2,659.52 48,175.48 5.23% 731626 Rent 54,415.00 54,415.00 - 54,415.00 0.00% 731633 Rental Property Maintenance 13,600.00 13,600.00 1,569.72 12,030.28 11.54% 731689 Security Expense 1,172,942.00 1,172,942.00 159,435.50 1,013,506.50 13.59% 731780 Software Support Maintenance 16,480.00 16,480.00 2,355.56 14,124.44 14.29% 731836 Sponsorship 8,700.00 8,700.00 - 8,700.00 0.00% 731878 Sublet Repairs 600.00 600.00 150.00 450.00 25.00% 731941 Training 45,925.00 45,925.00 3,146.77 42,778.23 6.85% 732018 Travel and Conference 50,500.00 50,500.00 248.99 50,251.01 0.49% 732020 Travel Employee Taxable Meals 600.00 600.00 - 600.00 0.00% 732039 Twp and City Treas Bonds 2,500.00 2,500.00 - 2,500.00 0.00% 732046 Uncollectable Accts Receivable - - 418.00 (418.00) 0.00% 732102 Water and Sewage Charges 274,250.00 274,250.00 47,697.71 226,552.29 17.39% 732165 Workshops and Meeting 1,750.00 1,750.00 - 1,750.00 0.00% TOTAL CONTRACTUAL SERVICES 7,229,772.00 7,229,772.00 530,874.26 6,698,897.74 7.34% NON DEPARTMENTAL TOTAL NON DEPARTMENTAL - - - - 0.00% COMMODITIES 26 11 PARKS AND REC DEPART Run On: 12/18/2020 at 04:57 PM Account Account Title 750063 Custodial Supplies 750140 Employee Footwear 750154 Expendable Equipment 750170 Other Expendable Equipment 750196 Firefighting Supplies 750287 Maintenance Supplies 750385 Merchandise 750392 Metered Postage 750399 Office Supplies 750448 Postage -Standard Mailing 750476 Recreation Supplies 750504 Small Tools 750511 Special Event Supplies 750581 Uniforms TOTAL COMMODITIES CAPITAL OUTLAY TOTAL CAPITAL OUTLAY DEPRECIATION 761042 Depreciation Park Improvements 761084 Depreciation Buildings 761121 Depreciation Equipment 761156 Depreciation Vehicles TOTAL DEPRECIATION INTERGOVERNMENTAL 762011 Transfer to Municipalities TOTAL INTERGOVERNMENTAL BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS INTEREST ON DEBT TOTAL INTEREST ON DEBT PAYING AGENT FEES TOTAL PAYING AGENT FEES PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED TOTAL CONTROLLABLE OPERATING INTERNAL SERVICES 770631 Bldg Space Cost Allocation 771639 Drain Equipment 773630 Info Tech Development 774636 Info Tech Operations 774637 Info Tech Managed Print Svcs 774677 Insurance Fund 775754 Maintenance Department Charges 776659 Motor Pool Fuel Charges 776661 Motor Pool COUNTY OF OAKLAND November, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 11/30/2020 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget Percentage 79,550.00 79,550.00 1,020.87 78,529.13 1.28% 7,140.00 7,140.00 953.08 6,186.92 13.35% 134,400.00 134,400.00 1,999.42 132,400.58 1.49% - - 2,085.00 (2,085.00) 0.00% - - 52.84 (52.84) 0.00% 3,300.00 3,300.00 471.02 2,828.98 14.27% 487,600.00 487,600.00 20,191.66 467,408.34 4.14% 8,000.00 8,000.00 395.21 7,604.79 4.94% 47,400.00 47,400.00 4,633.96 42,766.04 9.78% - - 11.00 (11.00) 0.00% 113,800.00 113,800.00 1,351.49 112,448.51 1.19% 119,975.00 119,975.00 13,144.62 106,830.38 10.96% 143,400.00 143,400.00 4,462.68 138,937.32 3.11 % 68,850.00 68,850.00 (39.63) 68,889.63 -0.06% 1,213,415.00 1,213,415.00 50,733.22 1,16Z681.78 4.18% - - - - 0.00% 1,746,537.00 1,746,537.00 325,458.81 1,421,078.19 18.63% 841,250.00 841,250.00 150,204.06 691,045.94 17.85% 248,610.00 248,610.00 67,460.56 181,149.44 27.14% 38,400.00 38,400.00 3,017.16 35,382.84 7.86% 2, 874, 797.00 2, 874, 797.00 546,140.59 2, 328, 656.41 19.00 % 276,320.00 276,320.00 - 276,320.00 0.00% 276, 320.00 276, 320.00 - 276, 320.00 0.00% - - - - 0.00% - - - - 0.00% - - - - 0.00% - - - - 0.00% - - - - 0.00% 0.00% 11, 594, 304.00 11, 594, 304.00 1,127, 748.07 10, 466, 555.93 - - 5,190.50 (5,190.50) 0.00% 27,000.00 27,000.00 10,573.63 16,426.37 39.16% 25,000.00 25,000.00 - 25,000.00 0.00% 573,327.00 573,327.00 - 573,327.00 0.00% 28,950.00 28,950.00 - 28,950.00 0.00% 252,050.00 252,050.00 13,565.66 238,484.34 5.38% 78,500.00 78,500.00 5,104.52 73,395.48 6.50% 89,820.00 89,820.00 8,022.42 81,797.58 8.93% 410,754.00 410,754.00 56,055.87 354,698.13 13.65% 27 11 PARKS AND REC DEPART Run On: 12/18/2020 at 04:57 PM Account Account Title 778675 Telephone Communications TOTAL INTERNAL SERVICES TOTAL INTERNAL SUPPORT TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS TOTAL BUDGETED EQUITY ADJUSTMENTS TOTAL EXPENDITURES COUNTY OF OAKLAND November, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 11/30/2020 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget 130,820.00 130,820.00 22,980.88 107,839.12 1, 616, 221.00 1, 616, 221.00 121,493.48 1,494, 727.52 1, 616, 221.00 1, 616, 221.00 121,493.48 1,494, 727.52 30,000.00 30,000.00 - 30,000.00 30, 000.00 30, 000.00 - 30, 000.00 28, 082, 762.00 28, 082, 762.00 2, 965, 983.87 25,116, 778.13 Percentage 17.57% 7.52% 0.00% 0.00% 0.00% 28 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT REVENUE ADMINISTRATIVE SERVICES FM 3 FY 2021 FOR MONTH ENDING 12/31/2020 Millage Tax Capital Contributions Other GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SVS RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVS OAKLAND COUNTY MARKET ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK RECREATION PROGRAMS & VI CATALPA OAKS PARK RED OAKS WATERPAR WATERFORD OA WATERFORD W E RK TOT E UE EXPENSE ADMINISTRATIVE SERVICES PARKS PARTNERSHIP AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SVS RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVS OAKLAND COUNTY MARKET ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK FACILITIES & MAINTENANCE INTERNAL FUND CHARGES TOTAL EXPENSE REVENUE OVER/(UNDER) EXPENSE 2021 YEAR TO BUDGET DATE 13,765,000.00 0.00 898,125.00 816,700.00 1,202,000.00 350,000.00 737,561.00 755,300.00 152,000.00 128,145.00 58,500.00 43,000.00 199,000.00 221,015.00 140,000.00 113,000.00 78,000.00 140,500.00 190,250.00 744,906.09 1,170,9 8. �2, 00 94,747.18 0.00 55,276.67 80,463.36 111,648.92 37, 548.21 68,230.79 60,646.94 0.00 0.00 0.00 1,074.82 14,470.83 0.00 2,519.43 0.00 AQ.00 (OVER) % OF UNDER BUDGET BUDGET 13,670,252.82 0.00 842,848.33 736,236.64 1,090,351.08 312,451.79 669,330.21 694,653.06 152,000.00 128, 5.00 58, .00 41, .18 .17 1 221,0 00 137,48 . 4 3,000.00 000.00 138,567.11 160,188.65 628,206.74 1,084,614.56 10,321.00 268,382.00 142,787.50 122,467.00 37,922.00 8,300.00 6,600.00 185,275.69 76,265.00 472,895.00 301,692.30 29,840.00 1,427,041.41 331.00 378,600.00 24,611,015.81 0.7% 0.0% 6.2% 9.9% 9.3% 10.7% 9.3% 8.0% 0.0% 0.0% 0.0% 2.5% 7.3% 0.0% 1.8% 0.0% 0.0% 1.4% 15.8% 15.7% 7.4% 17.8% 11.5% 13.5% 10.1% 21.0% 0.0% 0.0% 20.1 % 12.1 % 17.5% 4.2% 1.4% 3.0% 33.8% 0.0% 4.1 % 6,349,115.00 1,266,570.25 5,082,544.75 19.9% 276, 320.00 0.00 276, 320.00 0.0% 40,385.00 1,615.69 38,769.31 4.0% 147,801.00 31,789.11 116,011.89 21.5% 454,021.00 89,057.75 364,963.25 19.6% 888,472.00 199,623.88 688,848.12 22.5% 1,353,041.00 283,316.15 1,069,724.85 20.9% 602,017.00 121,563.66 480,453.34 20.2% 736,354.00 152,845.42 583,508.58 20.8% 689,135.00 155,510.11 533,624.89 22.6% 241,873.00 47,179.42 194,693.58 19.5% 239,200.00 44,578.93 194,621.07 18.6% 78,706.00 1,864.95 76,841.05 2.4% 195,914.00 55,471.47 140,442.53 28.3% 292,440.00 11,785.35 280,654.65 4.0% 269,634.00 13,454.74 256,179.26 5.0% 241,396.00 21,663.65 219,732.35 9.0% 100,964.00 1,355.82 99,608.18 1.3% 184,291.00 44,484.32 139,806.68 24.1 % 268,650.00 17,994.39 250,655.61 6.7% 205,890.00 35,354.51 170,535.49 17.2% 1,608,840.00 325,512.36 1,283,327.64 20.2% 1,440,150.00 239,127.58 1,201,022.42 16.6% 67,050.00 14,372.50 52,677.50 21.4% 1,178,626.00 210,460.65 968,165.35 17.9% 304,201.00 55,447.45 248,753.55 18.2% 185,430.00 43,141.97 142,288.03 23.3% 138,466.00 26,606.55 111,859.45 19.2% 184,114.00 37,998.11 146,115.89 20.6% 67,050.00 17,689.37 49,360.63 26.4% 573,887.00 113,346.14 460,540.86 19.8% 698,672.00 178,382.67 520,289.33 25.5% 691,359.00 120,574.83 570,784.17 17.4% 1,724,188.00 282,025.02 1,442,162.98 16.4% 212,176.00 29,398.39 182,777.61 13.9% 1,565,922.00 156,902.57 1,409,019.43 10.0% 11,800.00 3,189.27 8,610.73 27.0% 680,776.00 41,420.61 639,355.39 6.1% 2,894,436.00 312,996.30 2,581,439.70 10.8% 0.00 0.00 0.00 N/A 28,082,762.00 4,805,671.91 23,277,090.09 17.1 % (2,412,046.00) (3,745,971.72) * Internal Fund YTD Expense: Internal Service and other funds payments in transit 29 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 3 FY 2021 FOR MONTH ENDING 12/31/2020 BUDGET CENTER ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIP AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL rnl P. GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SVC RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES SUB -TOTAL i COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK PARKS SUB -TOTAL RECREATION: YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION 150,023.85 1,266,570.25 (1,116,546.40) 1,261,322.14 (1,111,298.29) 0.00 0.00 0.00 0.00 0.00 0.00 1,615.69 (1,615.69) 1,615.69 (1,615.69) 0.00 31,789.11 (31,789.11) 31,789.11 (31,789.11) 0.00 89,057.75 (89,057.75) 89,057.75 (89,057.75) 150,023.85 1,389,032.80 (1,239,008.95) 1,383,784.69 (1,233,760.84) 80,463.36 111,648.92 37,548.21 68,230.79 60,646.94 358,538.22 199,623.88 283,316.15 121,563.66 152,845.42 155,510.11 912,859.22 (119,160.52) (171,66 (8 .45) 4 (8 4. 159,945.10 194,684.18 85,061.82 129,135.34 127,140.67 695,967.11 24,146.38 14,475.31 562.86 33,679.08 11,616.30 12,557.26 17,102.15 467.91 23,690.99 17,518.89 155,817.13 34,458.44 34,458.44 (79,481.74) (83,035.26) (47,513.61) (60,904.55) (66,493.73) (337,428.89) (24,146.38) (14,475.31) (562.86) (32,604.26) 2,854.53 (12,557.26) (14, 582.72 ) (467.91) (23,690.99) (15,586.00) (135,819.16) (4,397.09) (4,397.09) 116,699.26 325,512.36 (208,813.10) 242,639.03 (125,939.77) 86,353.44 239,127.58 (152,774.14) 157,156.29 (70,802.85) 2,229.00 14,372.50 (12,143.50) 4,996.75 (2,767.75) 34,964.00 210,460.65 (175,496.65) 153,348.01 (118,384.01) 22,212.50 55,447.45 (33,234.95) 38,770.21 (16,557.71) 13,733.00 43,141.97 (29,408.97) 34,561.76 (20,828.76) 10,078.00 26,606.55 (16,528.55) 19,746.81 (9,668.81) 0.00 37,998.11 (37,998.11) 34,173.15 (34,173.15) 0.00 17,689.37 (17,689.37) 8,875.13 (8,875.13) 46,724.31 113,346.14 (66,621.83) 64,382.45 (17,658.14) 10,535.00 178,382.67 (167,847.67) 141,611.97 (131,076.97) 100,105.00 120,574.83 (20,469.83) 119,332.92 (19,227.92) 443,633.51 1,382,660.18 (939,026.67) 1,019,594.48 (575,960.97) RECREATION PROGRAMS & SERVICES 13,307.70 282,025.02 (268,717.32) 270,864.81 (257,557.11) CATALPA OAKS PARK 410.00 29,398.39 (28,988.39) 13,885.87 (13,475.87) RED OAKS WATERPARK 43,558.59 156,902.57 (113,343.98) 84,348.16 (40,789.57) WATERFORD OAKS BMX 169.00 3,189.27 (3,020.27) 2,718.09 (2,549.09) WATERFORD OAKS WATERPARK 0.00 41,420.61 (41,420.61) 26,508.75 (26,508.75) RECREATION SUB -TOTAL 57,445.29 512,935.86 (455,490.57) 398,325.68 (340,880.39) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 312,996.30 (312,996.30) 297,932.52 (297,932.52) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 312,996.30 (312,996.30) 297,932.52 (297,932.52) OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB -TOTAL 0.00 0.00 0.00 0.00 0.00 TOTAL 1,059,700.19 4,805,671.91 (3,745,971.72) 3,985,880.05 (2,926,179.86) * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakciov.com/mqtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 30 11 PARKS AND REC DEPART Run On: 01/25/2021 at 02:39 PM Account Account Title REVENUES TAXES 601208 Delinquent Tax Prior Years 601637 Property Tax Levy TOTAL TAXES SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS FEDERAL GRANTS TOTAL FEDERAL GRANTS STATE GRANTS 615572 State Capital Grants TOTAL STATE GRANTS OTHER INTERGOVERNMENTAL REVENNS 620573 Local Comm Stabilization Share TOTAL OTHER INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES 630084 Antenna Site Management 630301 Commission Contracts 630308 Commission Food Services 630469 Deck Tennis 630644 Entrance Fees Gen Admission 630651 Entrance Fees Swimming Class 630693 Fees Camping 630700 Fees Day Use 630707 Fees Driving Range 630847 Greens Fees 631001 Interest on Delinquent Taxes 631127 Maintenance Contracts 631253 Miscellaneous 631330 NSF Check Fees 631743 Refunds Miscellaneous 631771 Reimb 3rd Party 631799 Reimb Contracts 631911 Rent House 631918 Rental Equipment 631925 Rental Facilities 631932 Rental Golf Carts 631946 Rental Units or Events 632037 Sales Retail 632128 Special and Sanctioned Races 632135 Special Contracts 632261 Temporary Licenses 632443 Water Feature Ride 632471 Weekly Races TOTAL CHARGES FOR SERVICES EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY CONTRIBUTIONS 650104 Contributions Operating 650105 Contributions -State Grants COUNTY OF OAKLAND December, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2020 Fund: 50800 - Parks and Recreation 250,000.00 250, 000.00 66,306.00 40,750.00 78,495.00 4,000.00 1,825,000.00 13,000.00 1,554,000.00 1,092,100.00 93,000.00 2,436,500.00 (1,000.00) 8,000.00 3,815.00 25.00 4,900.00 200.00 278,100.00 71,125.00 79,400.00 649, 700.00 1,152,000.00 173,000.00 1,095,500.00 172,500.00 7,000.00 6,000.00 10,903,416.00 800.00 30,000.00 250,000.00 250, 000.00 66,306.00 40,750.00 78,495.00 4,000.00 1,825,000.00 13,000.00 1,554,000.00 1,092,100.00 93,000.00 2,436,500.00 (1,000.00) 8,000.00 3,815.00 25.00 4,900.00 200.00 278,100.00 71,125.00 79,400.00 649,700.00 1,152,000.00 173,000.00 1,095,500.00 172,500.00 7,000.00 6,000.00 10,903,416.00 800.00 30,000.00 3,243.22 91,503.96 94, 747.18 67,679.98 387.35 1,074.82 4,940.00 139,836.00 187,315.00 5,483.00 191,278.00 (47.86) 0.50 487.62 15,612.00 2,204.50 52,971.50 139,774.00 (550.00) 40,029.72 8.00 2,179.00 17,500.00 161.00 868,324.13 1,600.00 Variance with Amended Budget (21,756.78) (13,648,496.04) (13, 670, 252.82) (199,000.00) (199, 000.00) (250,000.00) (250, 000.00) 1,373.98 (40,362.65) (77,420.18) 940.00 (1,825,000.00) (13,000.00) (1,414,164.00) (904,785.00) (87,517.00) (2,245,222.00) 952.14 (8,000.00) (3,814.50) (25.00) (4,412.38) (200.00) (278,100.00) (55,513.00) (77,195.50) (596,728.50) (1,012,226.00) (173,550.00) (1,055,470.28) 8.00 (170,321.00) 10,500.00 (6,000.00) 161.00 (10, 035, 091.87) 800.00 (30,000.00) Percentage 12.97% 0.67% 0.69% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 102.07% 0.95% 1.37% 123.50% 0.00% 0.00% 9.00% 17.15% 5.90% 7.85% 4.79% 0.00% 0.01 % 0.00% 9.95% 0.00% 0.00% 21.95% 2.78% 8.15% 12.13% -0.32% 3.65% 0.00% 1.26% 250.00% 0.00% 0.00% 7.96% 0.00% 0.00% 200.00% 0.00% 31 11 PARKS AND REC DEPART Run On: 01/25/2021 at 02:39 PM COUNTY OF OAKLAND December, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2020 Fund: 50800 - Parks and Recreation 2021 2021 14 Variance with Adopted Amended Amended Account Account Title Budget Budget Actu s Budget Percentage 650305 Sponsorships 82,500.00 82 00.0 - (82,500.00) 0.00% TOTAL CONTRIBUTIONS 113,300.00 113, .0 1,600.00 (111,700.00) 1.41 % INVESTMENT INCOME 655077 Accrued Interest Adjustments 40,000.00 000.00 (17,362.53) (57,362.53)-43.41% 655385 Income from Investments 400, .00 00, 00.00 55,924.26 (344,075.74) 13.98% TOTAL INVESTMENT INCOME 40,000.00 38,561.73 (401,438.27) 8.76% OTHER REVENUE 670114 Cash Overages - 37.50 37.50 0.00% 670456 Prior Years Adjustments - - 43,563.89 43,563.89 0.00% 670570 Refund Prior Years Expenditure - - 2,026.63 2,026.63 0.00% 670741 Sale of Scrap - - 539.13 539.13 0.00% TOTAL OTHER REVENUES - - 46,167.15 46,167.15 0.00% GAIN(LOSS) EXCHANGE OF ASSET 675660 Gain on Sale of Vehicles - - 10,300.00 10,300.00 0.00% TOTAL GAIN(LOSS) EXCHANGE OF AS TS - - 10,300.00 10,300.00 0.00% CAPITAL CONTRIBUTIONS TOTAL CAPITAL CONTRIBUTIONS - - - - 0.00% INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - - - 0.00% PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS - - - - 0.00% TRANSFERS IN TOTAL TRANSFERS IN - - - - 0.00% PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,611,046.00 2,412,046.00 - (2,412,046.00) 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,611,046.00 2,412,046.00 - (2,412,046.00) 0.00% TOTAL REVENUES 28,082,762.00 28,082,762.00 1,059,700.19 (27,023,061.81) EXPENDITURES SALARIES 702010 Salaries Regular 10,773,462.00 10,773,462.00 1,516,146.19 9,257,315.81 14.07% 702030 Holiday - - 79,863.58 (79,863.58) 0.00% 702050 Annual Leave - - 54,978.80 (54,978.80) 0.00% 702080 Sick Leave - - 15,669.67 (15,669.67) 0.00% 702100 Retroactive - - 802.44 (802.44) 0.00% 702110 Per Diem 9,500.00 9,500.00 1,530.00 7,970.00 16.11 % 702140 Other Miscellaneous Salaries - - 44,062.53 (44,062.53) 0.00% 702190 Workers Compensation Pay - - 506.79 (506.79) 0.00% 702200 Death Leave - - 1,520.59 (1,520.59) 0.00% 702300 Disaster Non -Prod Salaries - - 21,964.99 (21,964.99) 0.00% 712020 Overtime 179,900.00 179,900.00 23,160.42 156,739.58 12.87% 712040 Holiday Overtime 1,000.00 1,000.00 3,164.54 (2,164.54) 316.45% 712090 On Call 30,300.00 30,300.00 13,718.60 16,581.40 45.28% TOTAL SALARIES 10, 994,162.00 10, 994,162.00 1, 777, 089.14 9, 217, 072.86 16.16 % FRINGE BENEFITS 722740 Fringe Benefits 3,842,419.00 3,842,419.00 - 3,842,419.00 0.00% 722750 Workers Compensation - - 34,389.45 (34,389.45) 0.00% 32 11 PARKS AND REC DEPART Run On: 01/25/2021 at 02:39 PM Account Account Title 722760 Group Life 722770 Retirement 722780 Hospitalization 722790 Social Security 722800 Dental 722810 Disability 722820 Unemployment Insurance 722850 Optical 722900 Fringe Benefit Adjustments TOTAL FRINGE BENEFITS TOTAL CONTROLLABLE PERSONNEL CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 730072 Advertising Iq 730114 Auction Expense 730121 Bank Charges 730198 Building Maintenance Charges 730240 Cash Shortage 730247 Charge Card Fee 730373 Contracted Services 730429 Custodial Services 730562 Electrical Service 730611 Employees Medical Exams 730646 Equipment Maintenance 730653 Equipment Rental 730786 Garbage and Rubbish Disposal 730789 General Program Administration 730814 Grounds Maintenance 730926 Indirect Costs 731059 Laundry and Cleaning 731073 Legal Services 731115 Licenses and Permits 731136 Logos Trademarks Intellect Prp 731143 Mail Handling -Postage Svc 731213 Membership Dues 731241 Miscellaneous 731269 Natural Gas 731339 Periodicals Books Publ Sub 731346 Personal Mileage 731388 Printing 731500 Public Information 731626 Rent 731633 Rental Property Maintenance 731689 Security Expense 731780 Software Support Maintenance 731836 Sponsorship 731878 Sublet Repairs 731941 Training 732018 Travel and Conference 732020 Travel Employee Taxable Meals 732039 Twp and City Treas Bonds 732046 Uncollectable Accts Receivable 732102 Water and Sewage Charges 732165 Workshops and Meeting TOTAL CONTRACTUAL SERVICES NON DEPARTMENTAL TOTAL NON DEPARTMENTAL COUNTY OF OAKLAND December, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2020 Fund: 50800 - Parks and Recreation 2021 2021 Adopted Amended Budget Budget 5,000.00 556,450.00 161, 750.00 99,900.00 25,250.00 590, 750.00 1,170.00 460, 500.00 107,290.00 48, 900.00 918,450.00 1,069,550.00 1,023,000.00 16,895.00 500.00 33,275.00 5,025.00 18, 520.00 25,550.00 179,650.00 850.00 15,400.00 68,050.00 50,835.00 54,415.00 13,600.00 1,172,942.00 16,480.00 8,700.00 600.00 45,925.00 50,500.00 600.00 2,500.00 274,250.00 1,750.00 7, 229, 772.00 5,656.00 3, 848, 075.00 14, 842, 237.00 105,000.00 5,000.00 556,450.00 161,750.00 99,900.00 25,250.00 590,750.00 1,170.00 460,500.00 107,290.00 48,900.00 918,450.00 1,069,550.00 1,023,000.00 16,895.00 500.00 33,275.00 5,025.00 18,520.00 25,550.00 179,650.00 850.00 15,400.00 68,050.00 50,835.00 54,415.00 13,600.00 1,172,942.00 16,480.00 8,700.00 600.00 45, 925.00 50, 500.00 600.00 2,500.00 274, 250.00 1,750.00 7, 229, 772.00 2,490.50 322,872.11 200,151.45 98,846.86 19,603.73 18, 342.70 1,732.41 1,878.48 700,307.69 2,477,396.83 3,058.39 9,115.70 219.00 530.13 65,409.23 143.00 39,222.02 16,423.73 5,875.20 80,732.11 65,419.56 31,714.37 6,593.40 178, 760.10 218, 964.50 2,019.07 7,120.37 233.76 3,299.00 2,464.84 24,854.48 16.55 1,455.69 3,281.69 3,051.36 1,714.07 247,162.34 3,233.34 230.00 3,831.77 49.99 418.00 59,794.87 1,086,411.63 Variance with Amended Budget (2,490.50) (322,872.11) (200,151.45) (98,846.86) (19,603.73) (18, 342.70) (1,732.41) (1,878.48) 5,656.00 3,147, 767.31 12, 364, 840.17 (3,058.39) 95, 884.30 (219.00) 4,469.87 491, 040.77 (143.00) 122, 527.98 83,476.27 19,374.80 510,017.89 1,170.00 395, 080.44 75,575.63 42,306.60 918,450.00 890,789.90 804,035.50 14,875.93 500.00 26,154.63 5,025.00 (233.76) 15,221.00 23,085.16 154,795.52 833.45 13, 944.31 64,768.31 47,783.64 54,415.00 11, 885.93 925, 779.66 13,246.66 8,700.00 370.00 42,093.23 50,450.01 600.00 2,500.00 (418.00) 214,455.13 1,750.00 6,143, 360.37 Percentage 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 18.20% 0.00% 8.68% 0.00% 10.60% 11.75% 0.00% 24.25% 16.44% 23.27% 13.67% 0.00% 14.21 % 29.56% 13.48% 0.00% 16.71 % 21.40% 11.95% 0.00% 21.40% 0.00% 0.00% 17.81 % 9.65% 13.83% 1.95% 9.45% 4.82% 6.00% 0.00% 12.60% 21.07% 19.62% 0.00% 38.33% 8.34% 0.10% 0.00% 0.00% 0.00% 21.80% 0.00% 15.03% 0.00% 33 11 PARKS AND REC DEPART Run On: 01/25/2021 at 02:39 PM Account Account Title COMMODITIES 750063 Custodial Supplies 750140 Employee Footwear 750154 Expendable Equipment 750287 Maintenance Supplies 750385 Merchandise 750392 Metered Postage 750399 Office Supplies 750448 Postage -Standard Mailing 750476 Recreation Supplies 750504 Small Tools 750511 Special Event Supplies 750581 Uniforms TOTAL COMMODITIES CAPITAL OUTLAY TOTAL CAPITAL OUTLAY DEPRECIATION 761042 Depreciation Park Improvements 761084 Depreciation Buildings 761121 Depreciation Equipment 761156 Depreciation Vehicles TOTAL DEPRECIATION INTERGOVERNMENTAL 762011 Transfer to Municipalities TOTAL INTERGOVERNMENTAL BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS INTEREST ON DEBT TOTAL INTEREST ON DEBT PAYING AGENT FEES TOTAL PAYING AGENT FEES PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED TOTAL CONTROLLABLE OPERATING INTERNAL SERVICES 771639 Drain Equipment 773630 Info Tech Development 774636 Info Tech Operations 774637 Info Tech Managed Print Svcs 774677 Insurance Fund 775754 Maintenance Department Charges 776659 Motor Pool Fuel Charges 776661 Motor Pool 778675 Telephone Communications TOTAL INTERNAL SERVICES COUNTY OF OAKLAND December, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2020 Fund: 50800 - Parks and Recreation 2021 Adopted Budget 79,550.00 7,140.00 134,400.00 3,300.00 487.6&0.00 113, Ol00 1 75.00 43,400.00 68,850.00 1,213,415.00 2021 Amended Budget 79V \300.00 00.00 8,000.00 47,400.00 113, 800.00 119, 975.00 143,400.00 68, 850.00 1,213,415.00 Variance with Amended kActu Budget 2,154.06 77,395.94 1,473.00 5,667.00 4,861.23 129,538.77 471.02 2,828.98 20,245.58 467,354.42 736.25 7,263.75 5,525.67 41,874.33 11.00 (11.00) 1,698.94 112,101.06 15,199.22 104, 775.78 4,811.48 138,588.52 9,198.80 59,651.20 66, 386.25 1,147, 028.75 Percentage 2.71 % 20.63% 3.62% 14.27% 4.15% 9.20% 11.66% 0.00% 1.49% 12.67% 3.36% 13.36% 5.47% 0.00% 1,746,537.00 1,746,537.00 488,156.54 1,258,380.46 27.95% 841,250.00 841,250.00 225,306.09 615,943.91 26.78% 248,610.00 248,610.00 101,803.49 146,806.51 40.95% 38,400.00 38,400.00 4,525.74 33,874.26 11.79% 2,874,797.00 2,874,797.00 819,791.86 2,055,005.14 28.52% 276,320.00 276,320.00 - 276,320.00 0.00% 276, 320.00 276, 320.00 - 276, 320.00 0.00% - - - - 0.00% - - - - 0.00% - - - - 0.00% - - - - 0.00% - - - - 0.00% 0.00% 11,594,304.00 11,594,304.00 1,972,589.74 9,621,714.26 27,000.00 27,000.00 15,517.33 11,482.67 57.47% 25,000.00 25,000.00 7,729.50 17,270.50 30.92% 573,327.00 573,327.00 149,957.78 423,369.22 26.16% 28,950.00 28,950.00 3,103.92 25,846.08 10.72% 252,050.00 252,050.00 44,479.27 207,570.73 17.65% 78,500.00 78,500.00 7,906.86 70,593.14 10.07% 89,820.00 89,820.00 10,570.33 79,249.67 11.77% 410,754.00 410,754.00 81,881.72 328,872.28 19.93% 130,820.00 130,820.00 34,538.63 96,281.37 26.40% 1,616,221.00 1,616,221.00 355,685.34 1,260,535.66 22.01% 34 11 PARKS AND REC DEPART Run On: 01/25/2021 at 02:39 PM Account Account Title TOTAL INTERNAL SUPPORT TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS TOTAL BUDGETED EQUITY ADJUSTMENTS COUNTY OF OAKLAND December, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2020 Fund: 50800 - Parks and Recreation 2021 Adopted Budget 1, 616, 221.00 30,000.00 30, 000.00 TOTAL EXPENDITURES 8,082,1 I? 2021 Amended Budget 1,616.g21 MOO 28, 082, 762.00 14 Variance with Amended ,ctu s Budget 5,685.34 1, 260, 535.66 - 30,000.00 30, 000.00 4, 805, 671.91 23, 277, 090.09 Percentage 0.00% 0.00% 0.00% 35 Consent Agenda Item 9 D OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital Equipment Report Fiscal Month 3, FY2021, as of 12/31/2020 *** Please inform Fiscal Services of any planned changes in budgeted purchases *** Date Budget Actual Projected Approved Qty. Center Item Category Budget Expense Expense 06/03/20 1 ADD Zero Turn Mower P EQP 14,000.00 18,116.00 - 06/03/20 1 ADD Utility Vehicle P_EOP 9,500.00 - 9,500.00 ADD Total 23,500.00 18,116.00 9,500.00 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - 06/03/20 1 FM Generator P EQP 27,000.00 - 27,282.23 FM Total 98,325.00 73,410.00 27,282.23 06/03/20 1 CAT Utility Vehicle w/top P_EQP 12,000.00 - 12,000.00 CAT Total 12,000.00 - 12,000.00 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 - 9,500.00 06/03/20 1 GLG Utility Vehicle P_EOP 9,500.00 - 9,500.00 06/03/20 1 GLG Turbine Blower P EQP 8,000.00 - 8,000.00 GLG Total 27,000.00 - 27,000.00 06/03/20 1 GRV Zero Turn Mower P EQP 14,000.00 - 14,000.00 06/03/20 1 GRV Dump Trailer P_EQP 9,000.00 7,201.00 - GRV Total 23,000.00 7,201.00 14,000.00 06/03/20 1 LYG Fairway Mower P_EOP 58,000.00 - 62,074.68 06/03/20 1 LYG Greens Mower P EOP 38,000.00 - 38,944.91 LYG Total 96,000.00 - 101,019.59 06/03/20 1 ORN Zero Turn Mower P EOP 14,000.00 - 14,000.00 ORN Total 14,000.00 - 14,000.00 06/03/20 1 REC Trailer P EQP 11,000.00 - 11,000.00 REC Total 11,000.00 - 11,000.00 06/03/20 1 SPG Turbine Blower P EQP 8,000.00 - 7,964.66 SPG Total 8,000.00 - 7,964.66 06/03/20 1 WTR Utility Vehicle P_EQP 9,000.00 - 9,000.00 WTR Total 9,000.00 - 9,000.00 06/03/20 1 WLG Greens Mower P EQP 32,000.00 - 33,532.42 WLG Total 32,000.00 - 33,532.42 Grand Total 353,825.00 98,727.00 266,298.90 (Over)/Under Budget Comments (4,116.00) V#1488914 Asset ID# 13384 (4,116.00) V#1479392 Asset ID#13346. (1,042.50) V#1490227 Addition to asset (cover). V#1479392 Asset ID#13365. (1,042.50) V#1490227 Addition to asset (cover) (282.23) Bid - Kipper Tool Company (2,367.23) 1,799.00 V#1491490 Asset ID# 13396 1,799.00 (4,074.68) Bid - Spartan Distributors (944.91) Bid - Spartan Distributors (5,019.59) 35.34 V#1495975 1 /5/2021 35.34 (1,532.42) Bid - Spartan Distributors (1,532.42) (11,200.90) 36 Consent Agenda It.. 9 E REVENUES: 5-YEAR AVERAGE REVENUE Percentage of Total Amended Budget/Alottment Planned Use of Balance Amended Budget Actual Revenues by Controllable Cateaorv: Taxes Intergovernmental Revenues Charges for Services Contributions Investment Income Other Revenue Total Actuals Avg. Monthly Revenue Over/(Under) EXPENSES: 5-YEAR AVERAGE EXPENSE Percentage of Total Amended Budget/Alottment Actual Expenses by Controllable Cateaorv: Salaries Fringe Benefits Contractual Services Commodities Depreciation Internal Services Intergovernmental Transfers Out Actuals Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorability/(Unfavorability) TOTALS: Monthly Actual Revenue Over/(Under) Expenses Cumulative Actual Revenue Over/(Under) Expenses Unrestricted Net Position Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2021 Actuals with 5-Year Average Actuals) As of November 30, 2020 Unrestricted Net FY2021 Amended I Position 1011I20 Budget October November December January February March APnI May June July August September YEAR TO DATE 5436,459 $161,009 $1,079,094 $7,393,102 $2,459,070 $1,876,231 $1,498,218 $1,329,199 $1,753.125 $1,983,312 $1,697.718 $1.544.654 1.88% 0.69% 4.65% 31.85% 10.59% 8.08% 6.45% 5.73% 7.55% 8.54% 7.31% 6.65% $ 25,471,716 $478,955 $176,690 $1,184,187 $8,113,112 $$698,557 $2,058,956 $1,644,128 $1,458,649 $1,923,861 $2,176,465 $1,863,058 $1,695,087 $25,471,716 $ 2,611,046 $28,082,762 $1,629 $2,066.91 $3,696 $0 $0.00 $0 $552,943 $220,447.26 $773,390 $0 $100.00 $100 $15,338 $12,830.42 $28,168 $10,529 $2.032.04 $12,561 $580,439 $237,477 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $817,916 $101,474 $60,787 $162,261 $1,553,168 $1,545,894 $1,853,026 $1,550,459 $1,433,759 $1,993,708 $1,790,165 $2,149,129 $2,881,255 $2,590,014 $2,586,843 $3,086,707 6.21% 6.18% 7.41% 6.20% 5.73% 7.97% 7.16% 8.59% 11.52% 10.35% 10.34% 12.34% $28,082,762 $1,743,774 $1,735,608 $2,080,431 $1,740,733 $1,609,711 $2,238,378 $2,009,855 $2,412,872 $3,234,845 $2,907,864 $2,904,303 $3,464,388 $28,082,762 612,263.93 $ 641,710.25 $1,253,974 216,201.60 246,566.54 $462,768 42,465.30 488,408.96 $530,874 37,585.58 13,147.64 $50,733 273,070.30 273,070.29 $546,141 64,669.92 56.823.56 $121,493 $0 $0 $1,246,257 $1,719,727 _ s0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,965,984 $497,517 $15,880 $513,398 $598,992 $76,667 $675,659 ($665,817) ($1,482,251) $0 $0 $0 $0 $0 $0 $0 $0 $0 s0 ($2,148,068) ($665,817) ($2,148,068) $18,603,825 $ 18,130,809 $16,549,558 Prep,,, by FI-1 Sc 1l D111SWn 1/261n 37 Consent Agenda Ito- 9 E REVENUES: 5-YEAR AVERAGE REVENUE Percentage or IOtal Amended Budget/Alottment Planned Use of Balance Amended Budget Actual Revenues by Controllable Category: Taxes lu.usu...rrunuv.el Revenues Charges for Services Contributions Investment Income Other Revenue Total Actuals Avg. neveuue ever/(Under) EXPENSES: 5-YEAR AvtRAGe tAFUNyc Percentage of Total Amended Budget/Alottment Actual Expenses by Controllable Category: Salaries Fringe Benefits Contractual Services Commodities Depreciation Internal Services Intergovernmental Transfers Out Actuals Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorability/(Unfavorability) TOTALS: Monthly Actual Revenue Over/(Under) Expenses lumurative Actual Revenue Over/(Under) Expenses Unrestncteo Net Position Prepared by Fiscal Services Division: Oakland County Parks and Recreation Commission Monthly Average comparison Report (Comparison of FY 2021 Actuals with 5-Year Average Actuals) As of December 31, 2020 Unrestricted Net FY2021 Amended Posltlon 20/1/2o Bud et October November I December I January Fe�brua March 4ay I June July Au ust Se tember YEAR TO DATE $436,459 $161,009 $1,079,094 $7,393,102 $2,459,070 $1,876,231 $1,498,218 $1,329,199 $1,753,125 $1,983,312 $1,697,718 $1,544,654 1.88% Q,P9% 4.65% 81.85% 10.59% 8.08% 6.45% S.73% 7.55% 8.54% 7.31% 6.65% $ 25,670,716 $482,707 $173,070 $1,193,438 $8,176,497 $2,719640 $2,075,042 $1,656,973 $1,470,044 $2,938,892 $2,193,469 $1,877,613 $1,708,330 $25,670,716 $ 2,412,046 —� $28,082,762 $18,603,825 $1,629 $2,067 $91,051 $94,747 $0 $0 $0 SO 5552,943 $220,447 $94,934 $868,324 $0 $100 $1,500 $1,600 $15,338 $12,830 $10,393 $38,562 �1Qt�a� $2,032 $ 43,906 _ _ _ _ $56,467 $580,439 $237,477 $241,784 $0 $0 $0 Sp $0 $0 $0 50 5/.l $1,059,700 $97,732 $59,407 ($951,654) ($794,515) $1,553,168 $1,545,894 $1,853,026 $1,550,459 $2,433,759 $1,993,708 $1,790,165 $2,149,129 $2,881,255 $2,590,014 $2,586,843 $3,085,707 6.21% 6.18% 7.41% 6.20% 5.73% 7.97% 7.16% 8.59% 11.52% 10.35% 10.34% 12.34% $28,082,762 $1,743,774 $1,735,608 $2,080,431 $$ 3 `, $1,60i9,711 $2,238,378 $2,009,855 $2,422,972 $3,234,845 $2,907,864 $2,904,303 $3,464,388 $28,082,762 612,263.93 641,710.25 $ 523,114.96 216,201.60 246,566.54 237,539.55 42,465.30 488,408.96 555,537.37 37,585.58 13,147.64 15,653.03 273,070.30 273,070.29 273,651.27 64,669.92 56,823.56 234,191.86 $1,839,688 $0 $0 $0 $0 $1,246,257 $1,719,727 $4?,7,,gA7 $15,880 $240,743 $595,250 $75,287 ($710,911) ($665,817) ($1,482,251) ($1,597,904) So $0 $0 $0 ($665,817) ($2,148,068) ($3,745,972) $ 18,130,809 $ 16,549,558 $14,242,676 <Q ,SO $1,777,089 $700,308 $1,086,412 $66,386 $819,792 $355,685 $0 SO 38 Consent Agenda Item 9 F Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of January 25, 2021) Project ID Description Start Date Last Transaction Date Budget 100000002532 SAC Water Quality Improvements 1/26/2017 10/19/2020 $830,558.00 100000002754 CAT Perimeter Pathway 2/14/2018 8/19/2020 $165,923.00 100000002755 CAT Sports Field Grading Irrig 2/14/2018 11/12/2020 $483,676.00 100000002821 CAT Storage Electrical 7/12/2018 10/4/2019 $52,056.00 100000002857 RDP Insul & Door Replacement 9/25/2018 10/9/2020 $65,000.00 100000002853 SPG Clubhouse Renovation 9/25/2018 1/25/2021 $75,000.00 100000002856 SPR Clubhouse Renovation 9/25/2018 10/12/2020 $75,000.00 100000002880 RWP Wave Pool Duct Work 10/9/2018 7/22/2019 $19,140.00 100000002915 IND Bailey House Conv Mitigat 11/30/2018 10/28/2020 $40,000.00 100000002958 RWP Child Wtr Struct Repl 3/25/2019 1/12/2021 $1,599,540.00 100000002959 SAC Stormwater Imp 3/25/2019 10/22/2019 $27,027.00 100000003005 SPG Ext ADA Improvements 7/2/2019 7/2/2019 $9,500.00 100000003071 GRV Ped Bridge Repl (150') 11/13/2019 10/19/2020 $18,352.00 100000003070 SAC HVAC Replacement 11/13/2019 1/19/2021 $28,235.00 100000003076 LYC Drain System Rpl 11/19/2019 10/31/2020 $10,000.00 100000003093 ACC Electrical Improvements 1/13/2020 1/19/2021 $375,783.00 100000003128 SAC Millpond Dam Restoration 3/26/2020 1/23/2021 $168,530.00 100000003160 RWP San. Pump Station 4/28/2020 1/12/2021 $268,464.00 100000003169 HRV Boundary Fencing 5/4/2020 9/30/2020 $70,949.00 100000003171 HRV Contact Station 5/4/2020 12/31/2020 $20,000.00 100000003170 HRV Mt Magna Dev 5/4/2020 10/6/2020 $70,000.00 100000003172 HRV Parking Lot Dev 5/4/2020 1/19/2021 $41,490.00 100000003168 IND Network Upgrade 5/4/2020 9/30/2020 $30,000.00 100000003227 SAC Network Upgrade 6/25/2020 12/31/2020 $15,000.00 100000003258 LYG Irrig. Well Replacement 9/10/2020 9/23/2020 $35,000.00 100000003259 RWP Shade Structure 9/10/2020 1/12/2021 $39,357.00 100000003302 RDP Emergency HVAC Repl 11/13/2020 11/13/2020 $16,900.00 100000003324 RWP Spl Pad Family Restroom 12/9/2020 1/19/2021 $277,021.00 100000003357 SAC Water System Well Replc 1/25/2021 1/25/2021 $223,202.00 $5,150,703.00 Prepared by Fiscal Services Division 1/27/2021 Expenses to Date Remaining Budget Percentage Completion $926,195.01 ($95,637.01) 111.51% $161,622.70 $4,300.30 97.41% $480,670.00 $3,006.00 99.38% $27,200.00 $24,856.00 52.25% $64,765.00 $235.00 99.64% $47,481.55 $27,518.45 63.31% $47,327.54 $27,672.46 63.10% $18,915.00 $225.00 98 82% $18,849.36 $21,150.64 47.12% $1,450,853.84 $148,686.16 90.70% $24,789.00 $2,238.00 91.72% $0.00 $9,500.00 0.00% $18,352.00 $0.00 100.00% $27,642.67 $592.33 97.90% $10,108.60 ($108.60) 101.09% $204,291.50 $171,491.50 54.36% $92,647.96 $75,882.04 54.97% $239,341.50 $29,122.50 89.15% $74,515.32 ($3,566.32) 105.03% $705.30 $19,294.70 3.53% $86,420.19 ($16,420.19) 123.46% $25,547.00 $15,943.00 61.57% $30,000.00 $0.00 100.00% $6,064.70 $8,935.30 40.43% $34,506.64 $493.36 98.59% $21,921.50 $17,435.50 55.70% $0.00 $16,900.00 0.00% $67,360.63 $209,660.37 24.32% $0.00 $223,202.00 0.00% $4,208,094.51 $942,608.49 39 Consent Agenda Item 9 G DB Cost ID Center Oakland County Parks and Recreation Commission FY2021 Maintenance Management Plan BUDGET TO ACTUAL EXPENSE REPORT As of January 27, 2021 Title 122 ADM ADA Maintenance Program 126 ADM Fenceline Repair Program 1531 ADM Roof Repair Program 1524 ADM Asset Removal Program IND Oakhill Residence WTR Greenhouse Demolition WLG Rental Home Demoltion 125 ADM Pavement Maintenance Program 127 ADM Signage Replacement Program 124 ADM Arc Flash Compliance Program Phase IV 1199 FM NR Forestry Program 130 FM NR Freshwater Stewardship Program 1198 FM NR Natural Area Stewardship Program 137 FM NR Wildlife Management Program 6 ACC Conference Center Stucco Repair 1192 ADD Adam's Lake Lodge Deck - Structural Inspection 143 ADD Disc Golf Course Upgrade 28 GLC Window and Door Replacement 38 GRV Cabin 5 - HVAC Replacement 45 GRV Matthews Island Bridge - Structural Inspection 42 GRV Paradise Island Long Span Bridge - Structural Inspection/Repair 213 IND Maintenance Yard Screening and Landscaping 218 IND River Loop Bridge - Structural Inspection 224 ORN Dog Wash Station - Concrete Expansion 1190 RWP Waterpark Bridge - Structural Inspection 226 SAC Ellis Barn Painting 1193 SAC Rotary Park Bridge - Structural Inspection 493 WCM Market Pavilion - Structural Inspection 1194 WTR Lookout Lodge Deck - Structural Inspection 228 WWP Waterpark Bridge - Structural Inspection Totals Note: Program amounts may be allocated to multiple project locations. Adopted Adjusted Budget Budget Expended Budget - Amount Balance $20,000 $20,000 $0 $20,000 $20,000 $20,000 $0 $20,000 $20,000 $20,000 $0 $20,000 $30,000 $59,796 $0 $59,796 $30,000 $8,850 $20,946 $90,000 $90,000 $0 $90,000 $15,000 $15,000 $0 $15,000 $50,000 $50,000 $0 $50,000 $125,000 $125,000 $12,374 $112,627 $40,000 $40,000 $40,000 $280,000 $280,000 $32,218 $247,783 $2,750 $2,750 $2,750 $10,000 $10,000 $10,000 $2,500 $2,500 $2,500 $30,000 $30,000 $30,000 $50,000 $50,000 $50,000 $4,000 $4,000 $4,000 $1,850 $1,850 $1,850 $2,350 $2,350 $2,350 $20,000 $20,000 $20,000 $5,000 $5,000 $5,000 $2,500 $2,500 $2,500 $10,000 $10,000 $10,000 $110,000 $110,000 $110,000 $1,250 $1,250 $1,250 $5,000 $5,000 $5,000 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $952,200 $981,996 $44,591 $937,405 40 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 CONSENT AGENDA ITEM NO. 9 H ADMINISTRATION - BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Chief of Business Operations Submitted: January 27, 2021 Subject: Parks Purchasing Activity Reports INTRODUCTION AND HISTORY Staff will present a monthly status report on the Purchasing Activity from Month 02 of Fiscal Year 2021 (November 2020) for Parks and Recreation. ATTACHMENTS - Monthly Contract Activity Log — November 2020 - Monthly Purchasing Expenditure Report — November 2020 STAFF RECOMMENDATION Staff recommends the Commission receive and file the report on the Purchasing Activity from Month 02 of Fiscal Year 2021 (November 2020) for Parks and Recreation. MOTION Move to receive and file the report on the Purchasing Activity from Month 02 of Fiscal Year 2021 (November 2020) for Parks and Recreation. 41 OCPR Contract Activity Log - November 2020 Awarded Vendor PO / Contract Number Purchase Order/P-Card Contract (NTE) Not to Bid Event # Bid Due Date Description Award Date Notes or P-Card Amount Exceed Amounts Name City State 4895 3/20 Ellis Barn Painting Eason Painting Columbus MI 11/01/20 6150 $94,000.00 4934 3/30 Parks Sponsorship Development Marx Layne Farmington Hills MI 11/01/20 6177 $117,000.00 5009 9/15 Parks Fireworks Events American Fireworks Hudson OH 11/01/20 6174 $50,000.00 5028 9/2 Springfield Oaks HVAC Conti Sterling Heights MI 11/01/20 6191 $366,550.00 5052 10/15 Pet Waste Disposal Products ZW San Diego CA 11/01/20 6217 $30,000.00 5048 10/30 Parks Trailers 2021 American Trailer Mart Waterford MI 11/15/20 359208 $ 7,014.00 Line #1 - Enclosed Trailer 5048 10/30 Parks Trailers 2021 American Trailer Mart Waterford MI 11/15/20 359209 $ 7,201.00 Line #2 - DumpTrailer 5047 10/15 Parks Grounds Equipment 2021 Midwest Golf and Turf Commerce MI 11/15/20 359471 $ 15,657.10 Line #1 5048 10/16 Parks Grounds Equipment 2021 Midwest Golf and Turf Commerce MI 11/15/20 358788 $ 7,828.55 Line #2 5049 10/17 Parks Grounds Equipment 2021 Wiengartz Clarkston MI 11/15/20 362523 $ 13,629.00 Line #3 5050 10/18 Parks Grounds Equipment 2021 D & G Equipment Williamston MI 11/15/20 359474 $ 13,127.00 Line #4 5051 10/19 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 362694 $ 62,074.68 Line #5 5052 10/20 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 362695 $ 38,944.91 Line #6 5053 10/21 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 362636 $ 33,532.42 Line #7 5054 10/22 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 358789 $ 9,781.99 Line #8 5055 10/23 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 358810 $ 12,814.36 Line #9 5056 10/24 Parks Grounds Equipment 2021 Munn Tractor Auburn Hills MI 11/15/20 359472 $ 18,116.00 Line #10 5057 10/25 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 358811 $ 7,964.66 Line #11 5058 10/26 Parks Grounds Equipment 2021 Spartan Distributors Auburn Hills MI 11/15/20 358812 $ 7,964.66 Line #12 42 OCPR Operating Purchasing Detail - November 2020 FM Department Title Addison Oaks Conference Ctr Addison Oaks Park Capital Improvement Capital Improvement Capital Improvement Facilities and Maintenance Glen Oaks Conference Center Glen Oaks Golf Groveland Oaks Park Groveland Oaks Park Highland Oaks Park Independence Oaks Park Independence Oaks Park Independence Oaks Park Lyon Oaks Conference Center Lyon Oaks Golf Off -Road Vehicle Park Orion Oaks Park Rec Programs and Services Rec Programs and Services Red Oaks Golf Red Oaks Golf Red Oaks Waterpark Red Oaks Waterpark Rose Oaks Park Springfield Oaks Park Springfield Oaks Park Springfield Oaks Park Waterford Oaks Park Waterford Oaks Park Waterford Oaks Waterpark White Lake Oaks Conf Center Account Title Depreciation Buildings Grounds Maintenance Capital Improvement Program Capital Improvement Program Capital Improvement Program Motor Pool Depreciation Buildings Depreciation Park Improvements Depreciation Park Improvements Depreciation Buildings Grounds Maintenance Grounds Maintenance Depreciation Park Improvements Depreciation Buildings Depreciation Buildings Depreciation Buildings Equipment Rental Grounds Maintenance Insurance Fund Motor Pool Water and Sewage Charges Depreciation Park Improvements Building Maintenance Charges Contracted Services Grounds Maintenance Contracted Services Depreciation Park Improvements Depreciation Buildings Grounds Maintenance Depreciation Park Improvements Water and Sewage Charges Depreciation Buildings Trans. Amount 6,787.41 5,590.41 8,030.00 10,650.00 17,102.44 7,784.80 7,277.31 7,076.36 17,602.45 6,796.25 10,452.88 9,181.75 9,859.48 6,398.25 7,132.51 5,475.00 6,503.70 5,804.07 6,782.83 6,310.36 11,324.65 8,474.01 7,110.65 6,912.49 11,261.55 5,046.00 10,979.14 5,010.74 12,599.12 9,948.93 15,897.60 6,650.03 Vendor Name Not Vendor Related Cardno Inc Inland Lakes Landscaping Corpora Inland Lakes Landscaping Corpora Frank Rewold and Son Inc Not Vendor Related Not Vendor Related Not Vendor Related Not Vendor Related Not Vendor Related Cardno Inc Cardno Inc Not Vendor Related Not Vendor Related Not Vendor Related Not Vendor Related MacAllister Machinery Co Inc Cardno Inc Not Vendor Related Not Vendor Related City of Madison Heights Not Vendor Related Floor Transformations LLC CE Gleeson Constructors Inc Cardno Inc Frank Rewold and Son Inc Not Vendor Related Not Vendor Related Cardno Inc Not Vendor Related Township of Waterford Not Vendor Related Additional Accounts Payable Info. Ecological Restoration Service Landscape Services Landscape Services Addison Oaks Electrical Upgrad Motor Pool Ecological Restoration Service Ecological Restoration Service Oakland County Parks ORV Park Ecological Restoration Service Insurance Fund Motor Pool Expense Distribution Floor covering - misc. work pe Red Oaks Waterpark Children's Ecological Restoration Service Springfield Oaks Water Quality Ecological Restoration Service Expense Distribution Page 1 of 1 43 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 CONSENT AGENDA ITEM NO. 9 I PARK OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Thomas J. Hughes, Chief of Park Operations and Maintenance — South District Submitted: January 12, 2021 Subject: Oakland Astronomy Club License Agreement INTRODUCTION AND HISTORY The Oakland Astronomy Club (OAC) is a non-profit organization that has been utilizing the viewing platform at Addison Oaks for over 30 years. The goal of the OAC is to provide astronomical education, recreation, and research opportunities to the members and general public, both youth and adult. Through established agreements during this time, the OAC has provided these opportunities at Addison Oaks and other Oakland County Parks in exchange for use of the viewing platform at Addison Oaks. Having the OAC provide a unique opportunity has been beneficial in bringing in new visitors to the parks. The current agreement with the OAC was revised in 2020 and was reviewed by Corporation Counsel and Risk Management to ensure any insurance requirements were met for the use of the facility for astronomy events and storage of astronomy equipment on site. The current agreement expires on February 12, 2021 and the proposed updated agreement will be valid until February 2022. The agreement will continue to be reviewed and updated annually. ATTACHMENTS 2021 Oakland Astronomy Club License Agreement STAFF RECOMMENDATION Staff recommends the Commission approve the license agreement between the Oakland Astronomy Club and Oakland County Parks for the use of the astronomy viewing platform at Addison Oaks County Park MOTION Move to approve the license agreement between the Oakland Astronomy Club and Oakland County Parks and Recreation for use of the astronomy viewing platform at Addison Oaks County Park - valid through February 2022. 44 QAKLAND COUNTY PARKS License Agreement The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a License for use of its property as set forth herein to: Name of Entity or Person ("Licensee"): Oakland Astronomy Club (OAC) Address: c/o Bill Girardin (Treasurer), 600 Shelley Dr, Rochester Hills, MI 48307 Contact Person: Mark Jeffery (2020 President) Telephone Number: 248.828.4389 E-Mail Address: jefamily@wowway.com For and in consideration of the issuance of this License, the Parties agree to the following terms and conditions: 1. Use of OCPRC Propertv. Licensee may only use the property described below for the purposes set forth in this Agreement. 1.1. Property. Addison Oaks County Park including Lake George Field, viewing platform and platform shed. ("Property") 1.2. OAC viewing events and programs. 1.3. OAC may utilize the viewing platform shed for storage of astronomy viewing equipment. OAC may use the property and the Lake George Field platform for nighttime viewing. OAC sponsored viewings, events, and programs are also permitted if an OAC member is present at all times. 1.4. Term of Agreement. This Agreement shall begin on 2/13/2021 ("Effective Date"), and notwithstanding a license generally being terminable at the will of the licensor, and presuming no default by the Licensee in performance of any of the terms and conditions of this Agreement, which may cause the license to be immediately revoked, it shall end on 2/12/2022 ("Termination Date"). 1.5. Fee. -$0- 1.6. Condition of Property. During this Agreement, Licensee shall keep the Property in good order, in a clean and safe condition, and free of trash. Except for normal wear and tear, Licensee's use of the Property shall not cause damage or waste to the Property and shall not disrupt OCPRC's operations on or around the Property. Licensee is responsible for putting all trash and debris into the appropriate receptacles. 1.7. Condition of Property upon end of Agreement. Except for normal wear and tear, at the expiration or termination of this Agreement, Licensee shall leave or return the Page 1 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 45 Property in the same condition that Licensee found it. The Property must be clean and free of all trash and debris. Licensee shall remove of all of its personal property within thirty (30) days of expiration or termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, such property shall be deemed the property of OCPRC and OCPRC shall remove and dispose of it as OCPRC sees fit. Licensee shall be responsible for all costs incurred by OCPRC associated with the removal and disposal of Licensee's personal property. 1.8. Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, must comply with all applicable federal, state, and local laws, regulations, and ordinances, the OCPRC Rules and Regulations, and the provisions of this Agreement. Failure to comply with this Section may result in the immediate termination of the use of the Property, without advance notice to Licensee and without refund of the Fee, at OCPRC's sole discretion. 1.9. Signs/Advertisement. Licensee shall not place any signs or advertisements on the Property without the prior written approval of the OCPRC Executive Director or his/her designee. Licensee shall not use the Property in Licensee advertising or informational documents (either electronic or printed copies) without the prior written approval of the OCPRC Executive Officer or his/her designee. 1.10. Alterations, Additions, Changes to Propertv. Licensee shall not make any alterations, additions, or changes to the Property, without the prior written approval of the OCPRC Executive Officer or his/her designee. 1.11. Property AS IS. LICENSEE ACCEPTS THE PROPERTY "AS IS." LICENSEE ACKNOWLEDGES THAT LICENSEE HAD THE OPPORTUNITY TO INSPECT THE PROPERTY AND EITHER INSPECTED THE PROPERTY OR CHOSE NOT TO INSPECT THE PROPERTY. 1.12. No Smoking. Smoking is prohibited on the Property. 1.13. Alcohol Use on Property. 1.13.1. Licensee shall not sell or allow anyone to sell alcoholic beverages on the Property, unless prior written approval is given by OCPRC. 1.13.2. Alcoholic beverages may be consumed, served, and/or sold on the Property, subject to law and the OCPRC Rules and Regulations; except that there are no alcoholic beverages permitted at park beaches, waterparks, or waterpark parking lots. 1.13.3. BY LAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY OR OTHER COUNTY PROPERTY. LICENSEE AGREES AND WARRANTS THAT THERE SHALL BE NO SERVICE OR SALE TO OR CONSUMPTION OF /_11L4161:us] Ile : LY14IlATTO*111-yaY:1:Z►Te1►Ib�110101:1 LelasI Page 2 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 46 1.13.4. Licensee shall monitor service and consumption of alcoholic beverages at the Property. Licensee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Property and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 2. Licensee (OAC) Responsibilities. 2.1. OAC and OCPRC shall create a communication process through which the parties will transmit notices and communications required by this Agreement. Usage of the field and platform is weather dependent; however, an OAC member must notify the Park Supervisor 24-hours in advance. Must notify Park Supervisor of outing cancellations. Must provide a summary of the previous month's public outings. Summary to include group name and number of participants. Must provide an updated member list annually or when changes are made. Must provide lock for shed on viewing platform. Must grant OCPRC staff access to the shed within 24-hours of a request being made. Must provide lock for the main gate on the west side of the Buhl Estate parking lot. OCPRC staff must be given a copy of the key/combination to the lock. The lock must be daisy -chained with the OCPRC lock. Replacement of locks shall be at the OACs sole expense. Limit vehicles driving to the platform as much as possible. Parking is available in the Buhl Estate parking lot. Communicate to the Park Supervisor any repairs that need to be completed to the grounds and/or viewing platform/shed. OAC Members using Addison Oaks for viewing opportunities shall have a valid Oakland County Parks Annual Vehicle Pass. Must notify Park Supervisor within 24-hours of any damage/injury. 2.2. Licensee no Agent of County/OCPRC. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, shall not, in any manner, hold themselves out to be agents, employees, or volunteers of OCPRC or Oakland County, Michigan ("County"). 2.3. Permits/Licenses. Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages (if the sale of alcoholic beverages is approved by OCPRC). Page 3 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 47 3. OCPRC Responsibilities. 3.1. Repair and maintain the viewing platform and shed. Maintain portable restroom in Lake George Field. Restroom is available for use by all park users. 4. Liability/Assurances. 4.1. Damage to Countv or OCPRC Propertv. Licensee shall be responsible for any damage to the Property or to any County facility/property that is caused by Licensee, its employees, agents, invitees, volunteers, subcontractors, vendors, or any other persons on or at the Property because of Licensee's use of the Property. If there is more than one Licensee, they shall be jointly and severally liable for such damage. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs and/or replacements. Licensee shall reimburse OCPRC the cost for repairing and/or replacing the damaged facilities/property. OCPRC shall invoice Licensee for such costs and Licensee shall pay such costs within thirty (30) days of receiving the bill. 4.2. Damage to Licensee's Propertv. Licensee shall be solely and entirely liable and responsible for any loss or damage resulting from fire, theft or other means to its personal property located, kept, or stored on the Property. 4.3. Liability for Claims. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee's or its employees, agents, invitees, volunteers or subcontractors use of the Property. 4.4. Hazardous Material/Waste. Licensee shall not cause or allow any person or entity to discharge any hazardous material, waste, or debris on or around any OCPRC or County Property. 4.5. Indemnification. Licensee shall indemnify, hold harmless, and defend (at the County's election) the County, its Boards, Commissions, elected or appointed officials, and employees from any and all Claims that are incurred by or asserted against the County, its Boards, Commissions, elected or appointed officials, and employees by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons at or on the Property because of Licensee's use of the Property. 4.6. Definition of Claim. "Claim" means any loss; complaint; demand for relief or damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other liability of any kind which is imposed on, incurred by, or asserted against the County or for which the County may become legally or contractually obligated to pay or defend against, whether commenced or threatened, including, but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation, arbitration Page 4 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 48 fees, witness fees, court costs, investigation expenses, litigation expenses, or amounts paid in settlement. 4.7. Reservation of Rights/Limitation of Liability. In no event shall the County be liable for any consequential, incidental, indirect, special, and punitive or other damages arising out of this Agreement. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, or other legal right, privilege, power, obligation, duty, or immunity of the County. 4.8. Attornev Fees. The County shall be entitled to reasonable costs and attorney fees from Licensee to enforce any provision of this Agreement. 4.9. Survival. Section 4 and the duties and obligations contained herein shall survive the expiration or termination of this Agreement. 5. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit A. Exhibit A is incorporated into this Agreement. 6. Termination 6.1. Either Party may terminate this Agreement upon ninety (90) days written notice to the other Party for any reason. 7. No Interest in Property. Licensee, by virtue of this Agreement, shall have not have any title to or interest in the Property or any portion thereof. Licensee has not, does not, and will not claim any such title, interest, or any easement over the Property. This Agreement and/or any related affidavit or instrument shall not be recorded with the Oakland County Register of Deeds. OCPRC shall consider any such recording to be a slander of title. 8. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of OCPRC. 9. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 10. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 11. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties. 12. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. Notwithstanding the above, if Licensee's promise to indemnify, defend, and hold the County harmless is found illegal or invalid, Licensee shall contribute the maximum it is Page 5 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 49 permitted to pay by law toward the payment and satisfaction of any Claims against the County. 13. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 14. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 15. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 16. Authorization. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY LICENSEE: NAME: TITLE: DATE: SIGNATURE APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Revised 03/08/2017 Page 6 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 50 EXHIBIT A - INSURANCE REQUIREMENTS A. Insurance Coverages. Licensee shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. 1. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) $2,000,000 General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages — As Needed ❑ Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guest with no charge. ❑ Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. ❑ Other: 3. Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no Licensee owners or employees. ❑ Fully Insured or State approved self -insurer. ❑ Sole Proprietors must submit a signed Sole Proprietor form. ❑ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337 Certificate of Exemption. 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non -owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non -owned automobiles utilized in the Page 7 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 51 performance of this Agreement. B. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of Licensee. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. Licensee shall require their contractors or sub -contractors not protected under Licensee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of Licensee in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 8 of 8 TEMPLATE LICENSE AGREEMENT REVISED 03-09-17 52 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 CONSENT AGENDA ITEM NO. 9 J FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities, Maintenance & Development Submitted: January 11, 2021 Subject: Pending Capital Summary Report EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of `Projects — Budget to Actual Expense Report' a) Newly listed - Red Oaks Waterpark — Splash Pad Family Restroom 2. No funds requested with this report. 3. Receive and File ATTACHMENTS 1. Attachment A — Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the Pending Capital Summary Report. MOTION Move to receive and file the Pending Capital Summary Report. 53 1/27/2021 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda Item 9 J (Source; Budget to Actual Report Dated 12/07/2020) Cost Center Description CIP # Capital Improvement Program Project Name Addison Oaks Conference Center - Electrical 3093 Improvements (FY2020 - $33,308) 2821 Catalpa Oaks - Storage & Electrical Pedestals (FY2018/FY2019 - $54,916) Groveland Oaks - Pedestrian Bridge Replacement 3071 (FY2020 - $15,000) (FY2022 - $500,000) Description of Project Remove and replace electrical components within the Conference Center, originally construction in 1929, in order to address electrical code and functionality issues identified in the 2019 Arc Flash Study. Upon completing the budgeted FY2019 Arc Flash electrical compliance assessment for the facility, it was discovered that the electrical system has several code deficiencies and functionality issues that required immediate attention. Installation of two (2) campground -style electrical pedestals. Pedestals will be located where they can best support events held at the park. Programs and events in southeast Oakland County are frequently held at Catalpa Oaks. The pedestals are intended to increase the capacity for large recreational events by providing electricity for mobile units and stages. Engineering/Design for the replacement of the existing 150' steel arch frame pedestrian bridge Pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Regular inspections have identified structural issues with the existing steel frame and concrete abuments that need to be addressed in the near future. Refer to structural engineering report. Structural inspections not needed until 15 years after replacement is completed. Project Status Conceptually Approved - Dec 2019 Contruction Approval - April 2020 In Progress Completed in conjunction with the Perimeter Pathway and Sports Field Grading & Irrigation Projects Conceptually Approved - June 2018 Construction Approved - March 2019 Construction Begins - Spring 2019 Conceptual Approval -June 2020 Construction Approval - Postponed until FY2022 Percent Complete 60 60% 10% 54 1/27/2021 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda Item 9 J (Source; Budget to Actual Report Dated 12/07/2020) Cost Center Description CIP # Capital Improvement Program Project Name Holly Oaks ORV Park - Contact Station (MDNR Funded - $20,000) 3171 Holly Oaks ORV Park - Parking Lot Development 3172 Design/Engineering (MDNR Funded - $41,490) (MDNR Funded - $250,000) Independence Oaks - Nature Center Network 3168 Upgrade (FY2020 - $30,000) Red Oaks Waterpark - Sanitary Pump Station 3160 Design/Engineering (FY2020 - $28,664) Description of Project Installation of a 10'x20' movable contact station located at the controlled entrance to the ORV Park, including the electrical service. Contact station to provide a controlled park entrance for staff and guests. Design/Engineering for constrution of a gravel parking lot located along the Dixie Hwy road frontage, conforming to municipal site plan requirements, storm water management and vehicle/pedestran circulation. To provide a safe and secure parking area for guests and visitors. Replacement of the existing outdated network system with a high speed network. Percent Project Status Complete Bids have been received pending 20% Adminstrative approval by the MDNR Engineering Approval - January 2020 50% Construction Approval - April 2020 50% To Provide increased customer service for the Point of Sale and provide network reliability for staff. Design/Engineering for a sanitary pump station located within the existing lazy river area to serve the replacement project for the Children's Water Playground Pumphouse. Design/Engineering Approval -May 2020 Construction Approval - August 2020 95% Pump station will correct an existing illicit discharge of pool water into the existing storm system and serve a future family restroom faciliy. 55 1/27/2021 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda Item 9 J (Source; Budget to Actual Report Dated 12/07/2020) Cost Center Description CIP # Capital Improvement Program Project Name 3259 3324 2958 Red Oaks Waterpark - Shade Structure (FY2020 - $39,357) Red Oaks Waterpark - Splash Pad Family Restroom (FY2020 - $277,021.00) Red Oaks Waterpark Children's Water Playground Replacement (FY2019 - 80,000) (Proposed FY2020 - $800,000) (Proposed FY2021 - $500,000) Description of Project Installation of a new shade structure bid as an alternate to the Children's Waer Playground Replacement Project. Design/engineering and construction for a new 16'x18' Project Status Design/Engineering Approved - February 2019 Conceptual Approval - December 2019 Construction Approval -July 2020 masonry, family changing/restroom building with a Commission Approval -October 2020 metal roof, similar to the existing waterparks structures, immediately adjacent to the new splash pad (Contingent on Millage Approval) Construction Authorized - Nov. 5, 2020 that is currently under construction. This building will have (2) changing/restrooms and a janitorial/mechanical room Design/Engineering for the Replacement of the water structure with similar -size structure, updating to current recreational and accessibility standards. Water structure was installed in 2003. Metal bases and structural components are rusting and starting to fail. Design/Engineering Approved - February 2019 Conceptual Approval - December 2019 Construction Approval -July 2020 Percent Complete 95% 50% 90% 56 1/27/2021 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda Item 9 J (Source; Budget to Actual Report Dated 12/07/2020) Cost Center Description CIP # Capital Improvement Program Project Name Springfield Oaks - Mill Pond Dam Removal & Restoration (Engineering - $168,530) 3128 Description of Project Scope: Design, engineer and implement removal of the Mill Pond Dam and restoration of the upstream and downstream areas. Apply for identified grant programs to off -set project costs. Project is in collaboration with Springfield Township, pursuant to existing inter -local agreement. Need: Dam was re -constructed circa 1972, culvert installed at that time is undersized for upstream flow, requiring armoring of dam. Maintenance and structural issues were identified in 2011, which led to development of the interlocal agreement. Dam cannot be repaired due to deformation of spillway outlet pipe. Options were to replace or remove. Township Board and OCPRC agreed on removal as most appropriate action (and most likely to receive grant funding). Project Status Engineering Approval December 2019 Conceptual Approval - Sept 2020 Replace the HVAC air handler, condenser unit and other equipment installed in 1971 used for building heating, cooling and ventilation located in the Activity Center. A new data drop and an Energy Management Springfield Oaks Activity Center - HVAC System upgrade will be included in this project. Conceptual Approval -January 2020 3070 Replacement Construction Approval - August 2020 (FY2020 - $275,000) Project is part of the park system -wide management of Postponed Until October 2020 building equipment. Replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacement and increase efficiencies. Percent Complete 20% 30% 57 1/27/2021 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda Item 9 J (Source; Budget to Actual Report Dated 12/07/2020) Cost Center Description CIP # Capital Improvement Program Project Name Springfield Oaks Activity Center Storm Water Improvements 2559 (FY2019 - $27,027) (FY2020 - $100,000) 3005 Springfield Oaks Clubhouse - Exterior ADA Improvements (FY2019 - $9,600) Description of Project Scope; Create a Stormwater Management Master Plan for the entire Springfield Oaks Property. Need: A stormwater management master plan is needed for both the SAC and SPG portions of Springfield Oaks. Major needs in SAC include addressing high volume storm volumes and scouring at the N end of the property, extending into the drainage ditches along Andersonville Rd, planning for future paving requests by the OC Fair Board, animal waste pollution prevention BMPs in the CBs associated with the barns. Issues on the golf course side involve storm system planning for clubhouse renovations, preventative and reactionary culvert replacements, In-house design/engineering for the installation of an accessible ramp from the parking lot to the upper clubhouse entrance as well as (3) accessible parking spaces located near the same entrance. Proposed as part of the FY2019 system -wide program to comply wiht the Americans with Disabilities Act (ADA) for facilities and programs. Project Status Commission Approved Design/Engineering - March 2019 Postponed In-house design/engineering is 95% complete. May require Commission Approval pending construction quotations from annual contractors. Postponed due to COVID-19 Percent Complete 15% 20% 58 1/27/2021 Pending FY2017 - FY2020 Capital Project Summary Consent Agenda Item 9 J (Source; Budget to Actual Report Dated 12/07/2020) Cost Center Description CIP # Capital Improvement Program Project Name Description of Project Previously Reported Projects that are 100% complete and are in the process of closure. CIP Project Names 2754 Catalpa Oaks Perimeter Pathway 2755 Catalpa Oaks Sports Field Grading & Irrigation 3169 Holly Oaks Boundary Fencing 3170 Holly Oaks Mt. Magna 2915 Independence Oaks Bailey House Mitigation 3076 Lyon Oaks Conference Center - Sanitary Drain System Replacement 3258 Lyon Oaks Golf Course - Irrigation Well Replacement 3302 Red Oaks Nature Center - Emergency HVAC Replacement 2857 Red Oaks Nature Center - Insulation & Door Replacement 2880 Red Oaks Waterpark - Wave Pool Duct Work Replacement 2853 2853 Springfield Oaks Roof Replacement 3227 Springfield Oaks Activity Center - Network Upgrade 2532 Springfield Oaks Activity Center Water Quality Improvements Project Status Percent Complete 59 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 10 A ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: January 27, 2021 Subject: OCPR Commission Bonds for Park Capital Improvements INTRODUCTION AND HISTORY Over the past ten years with limited funding the OCPR Commission and staff have had to postpone a number of maintenance projects in the parks system. As a potential option, the OCPR Commission and staff are evaluating the feasibility of considering bonds to help fund this deficient maintenance inventory. Benefits of this would be potential savings through economies of scale by aggregating similar projects such as asphalt repair/replacement of roadways, parking lots and trails. We are also potentially saving by using today's dollars versus postponing these projects in the future. Jody Hall from OC Corporation Counsel has invited Jeffrey S. Aronoff of Miller Canfield and Brian Lefler of Robert W. Baird and Company to provide the Commission with an overview of this proposal at the OCPR Commission meeting on February 3, 2021. OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 10 B FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Donna Folland, Senior Planner Submitted: January 12, 2021 Subject: Proposed FY2022 Capital Improvement Program Plan (CIP) Net Position (Informational) Proposed FY2022 Maintenance Management Plan (MMP) Operating Budget (Informational) Proposed FY2022 Natural Resource Management Plan (NR), Operating Budget (Informational) PROJECT CATEGORIES Agenda Type: Approval Type: Project Type: SUMMARY Consent Agenda Conceptual Approval Capital Improvement Regular Agenda Construction Approval ✓ Maintenance ✓ Reports General Approval ✓ Receive & File ✓ 1. Preliminary FY2022 CIP, MMP & NR: a. This preliminary FY2022 program/project lists has been developed by staff and Commission for capital improvement, facility maintenance and natural resource management of over 230 Oakland County Parks and Recreation Commission (OCPRC) assets, buildings, natural areas and recreational features within 13 park locations, beginning the FY2022 budgetary review process. Beginning in FY2022, the NR program will be separated from the MMP. This plan and forecast are guided by the following Strategic Action Plan goal to manage assets and infrastructure: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data'. i. The list represents a 100% reinvestment in existing assets and facilities ii. Park system assets have an estimated total replacement value of $116,233,7262. Calculated reinvestment rate in FY2022 is 5.05%.3 c. Past budget constraints have resulted in deferral of reinvestment in existing assets. i. $20,448,483 in deferred asset management reinvestments has been identified. ii. Condition assessments of existing assets and facilities to quantify needed reinvestment is a continuing process. iii. With the passage of the 2020 millage, the preliminary FY2022 program/project lists begin to address this deferred reinvestment. ' The Strategic Action Plan was approved by OCPRC on 1/10/2018 and adopted by OC Board of Commissioners on 1/2/2018 as part of the Parks and Recreation Master Plan 2018-2022. 2 Oakland County Parks' Annual Dashboard and Data Book for Fiscal Year 2019, page 25. 3 According to both the "National Research Council — Building Research Committee", and the "Association of Physical Plant Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009, Harvey Kaiser", an estimated 2% - 4% reinvestment (capital renewal) of the current replacement value of facilities is recommended. �� Page 2 d. The preliminary FY2022 funded project lists include: i. CIP Programs/Projects subtotal $ 4,334,500 ii. MMP Programs/Projects subtotal $ 684,800 iii. NR Programs/Projects Subtotal $ 856,000 iv. TOTAL PROJECTS $ 5,875,300 ATTACHMENTS Attachment A — Preliminary FY2022 CIP, MMP & NR Program/Project Lists htti)s://www.oakaov.com/parks/aetinvolved/Paaes/cii).asi)x. STAFF RECOMMENDATION Staff recommends the Commission receive and file the proposed preliminary FY2022 Capital Improvement Program, Maintenance Management Plan and Natural Resource Management Programs/Projects list, detailed below to be further reviewed during the April 21, 2021 Commission Budget Workshop. CIP Programs/Projects subtotal $ 4,334,500 MMP Programs/Projects subtotal $ 684,800 NR Programs/Projects subtotal $ 856,000 TOTAL PROJECTS $ 5,875,300 MOTION Move to receive and file the proposed preliminary FY2022 Capital Improvement Program, Maintenance Management Plan and Natural Resource Management Programs/Projects list, detailed below to be further reviewed during the April 21, 2021 Commission Budget Workshop. CIP Programs/Projects subtotal $ 4,334,500 MMP Programs/Projects subtotal $ 684,800 NR Programs/Projects subtotal $ 856,000 TOTAL PROJECTS $ 5,875,300 OZAKLAND COUNTY PARKS PRELIMINARY PROJECT LISTS Table of Contents FY2022 Preliminary Project Lists Capital Improvement Program, Maintenance & Natural Resources Management Plans Parks Commission Review: 1/19/21 TABLE OF CONTENTS Introduction..................................................................................................................................................1 Schedule........................................................................................................................................................ 2 GeneralInformation.....................................................................................................................................3 Investment in Assets— updated definitions..............................................................................................................3 ProjectLists...................................................................................................................................................4 FY2022 Capital Improvement Projects......................................................................................................................4 FY2022 Maintenance Management Projects............................................................................................................6 FY2022 Natural Resource Management Programs...................................................................................................7 ProjectTotals.............................................................................................................................................................8 ProjectScopes...............................................................................................................................................9 Park System Programs: Facilities Management........................................................................................................9 Park System Programs: Natural Resources Management.......................................................................................13 AddisonOaks...........................................................................................................................................................15 GlenOaks................................................................................................................................................................17 GrovelandOaks.......................................................................................................................................................19 IndependenceOaks.................................................................................................................................................23 RedOaks..................................................................................................................................................................25 SpringfieldOaks.......................................................................................................................................................28 WaterfordOaks.......................................................................................................................................................28 WhiteLake Oaks......................................................................................................................................................30 Introduction This document contains a preliminary list of projects for FY2022 for review by the Parks Commission. The 5-Year forecast for FY2022-FY2026 is under development. The projects within the Preliminary Project Lists are selected based on facility need, per the priorities documented by park staff and as evidenced by the presence of deferred asset management. Also included are projects that are needed for health and safety or regulatory purposes; as well as recurring programs and projects that are necessary to resolve deferred asset management or to maintain facilities and assets on a timely basis. Red Oaks Nature Center (RDP) projects will be confirmed pending a review meeting with the City of Madison Heights, tentatively scheduled for January 2021. 63 Schedule Day Date Task: Preliminary FY2022 Project List Responsibility Thursday 12/3/2020 Review with Dan and Sue Mike, Donna Friday 12/4/2020 Send to AMT Donna Tuesday 12/8/2020 Review with AMT, FM, Park staff Dan, Sue Thursday 12/10/2020 Review with Supervisors Meeting Mike AMT, FM, Park Friday 12/18/2020 Send comments to Mike and Donna staff Monday 1/4/2021 Send revised list to AMT Donna Tuesday 1/5/2021 Review with AMT Mike, Donna Meeting with Madison Heights to confirm RDP TBD 1/2021 TBD projects Mike, Zach Monday 1/11/2021 Submit for February Commission meeting Mike Tuesday 1/19/2021 Review with Executive Committee Mike Week of 1/25/2021 Bond Counsel Representative Review Mtg Mike Wednesday 2/3/2021 Review with Commission Mike Day Date Task: Preliminary FY2022-FY2026 Forecast Responsibility Thursday 2/4/2021 Review with Dan and Sue Mike, Donna Week of 2/8/2021 Fiscal review meeting for preliminary bond Mike Thursday 2/11/2021 Send comments to Mike and Donna Dan, Sue Friday 2/12/2021 Send revised list to AMT, FM, Park staff Donna Tuesday 2/16/2021 Review with AMT Mike, Donna AMT, FM, Park Friday 2/19/2021 Send comments to Mike and Donna staff Finalize plans, incorporating comments and Tuesday 2/23/2021 bonding adjustments Donna, Mike Monday 2/24/2021 Send revised list to AMT Donna Tuesday 3/2/2021 Review with AMT Mike, Donna Monday 3/8/2021 Submit for April Commission meeting Mike Monday 3/15/2021 Review with Executive Committee Mike Wednesday 4/7/2021 Review with Commission Mike Finalize plans, incorporating work study session comments and further bonding Friday 5/7/2021 adjustments Donna, Mike Monday 5/10/2021 Submit for June Commission meeting Mike Wednesday 6/2/2021 Commission Conceptual Approval Mike Friday 8/6/2021 Final plan/bonding adjustments, if any Donna, Mike Monday 8/9/2021 Submit for September Commission meeting Mike Wednesday 9/1/2021 Commission Approval Mike Week of 9/20/2021 BOC Approval 64 QAKLAND COUNTY PARKS General Information MANAGEMENT PLANS FY2022 Preliminary Project Lists /Page 3 of 31 Investment in Assets — updated definitions Investment goals The current year's project list is guided by the following Strategic Action Plan goal to manage assets and infrastructure: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data'. Types of investment in assets We identify two types of investment — new investment and reinvestment; and further identify that the reinvestment will either consist of projects that manage the asset on schedule or projects that resolve asset management that has been deferred. See the detailed definitions below: NEW — New Investment in Assets: As stated in the Strategic Action Plan, Oakland County Parks and Recreation (OCPR) has prioritized sustainable reinvestment in existing facilities, investing in new assets only when supported by fiscal resources, recreational trends, public engagement, and usage data. Reinvestment in Assets: Reinvestment in existing assets is identified as a higher priority than new investment. This reinvestment has two types: Regular and Deferred asset management: o RM — Regular Asset Management projects: Regular management (RM) is conducted in a timely manner, including routine inspections and servicing, replacement of components when they reach end of their useful life, as well as other investments that increase the efficiency and improve the performance of existing assets. Projects may be categorized as Capital Improvement, Maintenance or Natural Resource projects. o DM — Projects to resolve Deferred Asset Management: Deferred management (DM) is the postponement of asset upkeep due to lack of funds. This can result in minor repair needs evolving into more serious conditions and backlog of deferred management. Projects may be categorized as Capital Improvement, Maintenance or Natural Resource projects. ' The Strategic Action Plan was approved by OCPRC on 1/10/2018 and adopted by OC Board of Commissioners on 1/2/2018 as part of the Parks and Recreation Master Plan 2018-2022. PRIORITY CATEGORY LEGEND 1= Health and Safety 2 = Regulatory 4 = Customer Service — Revenue Generation 3 = Customer Service— Efficiency & Operational Savings 5 = Customer Service — Facility Enhancement 65 QAKLAND COUNTY PARKS MANAGEMENT PLANS FY2022 Preliminary Project Lists /Page 4 of 31 Project Lists FY2022 Capital Improvement Projects Budget Project Center ID Asset Name Project Name Park System Programs Park System Programs ADM 123 Accessibility ADA Transition Program Park -Specific Projects Addison Oaks ACC 1 Conference Center ACC 3 Conference Center ACC 5 ADD 281 ADD 1819 ADD 17 Glen Oaks GLC, GLG 1616 GLC, GLG 1809 GLG 34 Groveland Oaks GRV 153 GRV 160 GRV Multiple GRV 1527 GRV 1526 GRV 157 GRV 1224 Independence Oaks IND 161 IND 163 IND 53 IND 1058 IND 56 IND 162 Red Oaks RDP 71 RDP 1730 RDP 178 Conference Center Addison Playgrounds House 1480 W Romeo Road Maintenance Building Boiler Replacement Garden Room AC Replacement Restroom Furnace Replacement Improvements Conversion to Park Offices Water Softener Replacement Priority / DM FY2022 $50,000 1 50,000 $4,284,500 3 126,000 3 12,000 3 10,000 1 80,000 3 75,000 3 15,000 Clubhouse Electrical Improvements 1 140,000 Clubhouse Roof Replacement Shingle 3 42,500 Golf Course Irrigation Upgrade Phase II 3 500,000 System Cabins Decking Replacements 3 84,000 Firewood Shed Replacement 3 15,000 Group Area Pavilions Roof Replacements Shingle 3 41,000 Mathews Island Bridge Replacement 1 90,000 Paradise Island Long Span Replacement 1 500,000 Bridge Park House 6000 Grange Roof Replacement Shingle 3 17,000 Hall Pines Playground Replacement 1 80,000 Boathouse Roof Replacement Shingle 3 18,500 Concession and Bathhouse Site and Building Improv. 3 25,000 Dock and Boardwalk Replacements 3 200,000 Lakepoint Pavilion Roof Replacement Shingle 3 6,000 Moraine Knoll Playground Replacement 1 80,000 Park Entrance Road Replacement 3 344,000 Nature Center HVAC replacement 3 348,000 Nature Center HVAC Replacement 3 (171,500) Reimbursement Nature Center Office space remodeling 3 165,000 PRIORITY CATEGORY LEGEND 1= Health and Safety 2 = Regulatory 3 = Customer Service— Efficiency & Operational Savings 4 = Customer Service — Revenue Generation 5 = Customer Service — Facility Enhancement 66 OZAKLAND COUNTY PARKS MANAGEMENT PLANS FY2022 Preliminary Project Lists /Page 5 of 31 Budget Project Priority Center ID Asset Name Project Name / DM FY2022 RDP 178 Nature Center Office space remodeling 3 (80,000) Reimbursement Site and Landscape RDP 1315 Nature Center Improv. 3 40,000 Site and Landscape RDP NEW Nature Center Improvements 3 (17,500) Reimbursement RDP 179 Nature Center Parking Lot Improvements 3 300,000 RDP 1731 Nature Center Parking Lot Improvements (147,500) Reimbursement RWP 181 Waterpark Bathhouse Roof Replacement Metal 3 120,000 Waterpark Maintenance Main Wave Pool Boiler RWP 825 Building Replacement 3 100,000 RWP 187 Waterpark Pavilion Roof Replacement Plastic 3 200,000 RWP 79 Waterpark River Ride ADA Entrance Railing 2 65,000 Springfield Oaks SPG 100 Maintenance Building North HVAC Replacement 3 15,000 SPG, SPR 1747 Clubhouse Circulation and 2 50,000 Accessibility Waterford Oaks ADM 105 Administration Building Boiler Replacement 3 462,000 ADM 108 Facilities Maintenance Bldg. HVAC Replacement 3 100,000 WTR 110 Paradise Peninsula Landing Boiler Replacement 3 10,000 Building WTR 112 Platform Tennis Courts (2) Tube Heater Replacements 3 5,000 White Lake Oaks WLG Multiple Drainage System Replacement 1 220,000 Capital Improvement Projects Total Cost $ 4,751,000 Forecasted Reimbursement/Grant -416,500 CIP Projects Total LESS Reimbursement/Grant $ 4,334,500 BUDGET TARGET $4,358,300 Amount Over (Under) Budget (23,800) PRIORITY CATEGORY LEGEND 1= Health and Safety 2 = Regulatory 3 = Customer Service— Efficiency & Operational Savings 4 = Customer Service — Revenue Generation 5 = Customer Service — Facility Enhancement 67 OAKLAND COUNTY PARKS MANAGEMENT PLANS FY2022 Preliminary Project Lists /Page 6 of 31 FY2022 Maintenance Management Projects Budget Project Center ID Asset Name Project Name Priority FY2022 Park System Programs: Facilities Management $ 476,000 ADM 122 Accessibility ADA Maintenance Program 2 50,000 ADM 126 Boundaries Fenceline Repair Program 3 33,000 ADM 1531 Building Roofs Roof Repair Program 3 33,000 ADM 1524 Park Assets Asset Removal Program 3 50,000 ADM NEW Park Assets Professional Services Program 3 50,000 ADM 125 Pavement and Drainage Pavement Maintenance Program 3 150,000 ADM 127 Signs Signage Replacement Program 3 50,000 ADM 124 Utilities and Infrastructure ARC Flash Compliance Program 2 60,000 Park -Specific Projects $ 208,800 Addison Oaks ACC 6 Conference Center Stucco Repair 3 10,000 ADD 1820 Cabin 1 HVAC Replacement 3 4,500 Glen Oaks GLC 25 Clubhouse Exterior Stone Repair 3 10,000 GLG 959 Northeast Steel Bridge Structural Inspection 1 1,850 GLG 960 Northwest Steel Bridge Structural Inspection 1 1,850 GLG 32 Southeast Steel Bridge Structural Inspection 1 1,850 GLG 958 Southwest Steel Bridge Structural Inspection 1 2,350 GLG 961 Wood Pedestrian Bridge Structural Inspection 1 2,350 Groveland Oaks GRV 38 Cabin 5 HVAC Replacement 3 4,500 GRV 41 Cottage Island Bridge Structural Inspection 1 1,850 GRV 45 Mathews Island Bridge Structural Inspection 1 1,850 GRV 42 Paradise Island Long Span Structural Inspection 1 2,350 Bridge Independence Oaks IND 1201 Nature Center Bridge Repair 1 30,000 IND 1511 Trail G Habitat Trail Improvements 2 50,000 Red Oaks RWP 228 Waterpark Bridge Structural Inspection 1 2,500 Waterford Oaks WTR 1517 Activity Center Flooring Replacement 4 16,000 WTR 1534 Fridge Toboggan Tower Stair Tower Removal 1 65,000 Maintenance Management Projects Total $ 684,800 BUDGET TARGET $690,700 Amount Over (Under) Budget (5,900) PRIORITY CATEGORY LEGEND 1= Health and Safety 2 = Regulatory 3 = Customer Service— Efficiency & Operational Savings 4 = Customer Service — Revenue Generation 5 = Customer Service — Facility Enhancement 68 OZAKLAND COUNTY PARKS MANAGEMENT PLANS FY2022 Preliminary Project Lists /Page 7 of 31 FY2022 Natural Resource Management Programs Budget Project Center ID Asset Name Project Name Priority FY2022 Park System Programs: Natural Resources Management $ 856,000 FM 1199 Natural Resources Forestry Program 1 232,000 FM 130 Natural Resources Freshwater Stewardship Program 3 98,000 FM 1198 Natural Resources Land Stewardship Program 3 501,000 FM 134 Natural Resources Storm Sewer Maintenance 2 5,000 Program FM 137 Natural Resources Wildlife Management Program 3 20,000 Natural Resources Management Total $ 856,000 BUDGET TARGET $ 856,000 Amount Over (Under) Budget - PRIORITY CATEGORY LEGEND 1= Health and Safety 2 = Regulatory 3 = Customer Service— Efficiency & Operational Savings 4 = Customer Service — Revenue Generation 5 = Customer Service — Facility Enhancement 69 OZAKLAND COUNTY PARKS MANAGEMENT PLANS FY2022 Preliminary Project Lists /Page 8 of 31 Project Totals Table 1: Project priority totals Project Priority Levels CIP MMP NR TOTAL %TOTAL 1- Health & Safety 1,020,000 113,800 232,000 1,365,800 23.25% 2 - Regulatory 115,000 160,000 5,000 280,000 4.77% 3 - Customer Service Operational Efficiency 3,199,500 395,000 619,000 4,213,500 71.72% 4 -Customer Service - Revenue Generation - 16,000 - 16,000 0.27% 5 - Customer Service - Facility Enhancement - - - 0.00% $4,334,500 $684,800 $856,000 $5,875,300 100% Table 2: Investment in assets totals Investment in Assets CIP MMP NR TOTAL %TOTAL NEW: Investment in New Assets - - - - 0.00% RM: Reinvestment in Existing Assets: Regular Asset - 127,800 $ 856,000 983,800 16.74% Management DM: Reinvestment in Existing Assets: Deferred Asset 4,334,500 557,000 - 4,891,500 83.26% Management $4,334,500 $684,800 $ 856,000 $5,875,300 100% Table 3: Asset types totals Asset Types CIP MMP NR TOTAL % TOTAL Multiple Asset Types 125,000 100,000 - 225,000 3.83% Asset Removal - 115,000 - 115,000 1.96% Bridge and Boardwalk 790,000 - - 790,000 13.45% Building Entire 15,000 - - 15,000 0.26% Building Equipment 1,171,500 69,000 - 1,240,500 21.11% Building Exterior - 20,000 - 20,000 0.34% Building Interior 160,000 16,000 - 176,000 3.00% Building Roof 445,000 33,000 - 478,000 8.14% Deck 84,000 - - 84,000 1.43% Fence and Boundary - 33,000 - 33,000 0.56% Irrigation and Drainage 720,000 - - 720,000 12.25% Landscape 22,500 - - 22,500 0.38% Natural Resources - - 856,000 856,000 14.57% Pavement and Drainage 496,500 150,000 - 646,500 11.00% Playground and Pool 305,000 - - 305,000 5.19% Structural Inspection - 48,800 - 48,800 0.83% Trails - 50,000 - 50,000 0.85% Wayfinding - 50,000 - 50,000 0.85% $4,334,500 $684,800 $ 856,000 $5,875,300 100% PRIORITY CATEGORY LEGEND 1= Health and Safety 2 = Regulatory 3 = Customer Service- Efficiency & Operational Savings 4 = Customer Service - Revenue Generation 5 = Customer Service - Facility Enhancement 70 QAKLAND COUNTY PARKS Project Scopes Image Project MANAGEMENT PLANS Project Scopes / Page 9 of 31 Scope and Need Park System Programs: Facilities Management Image a' :1roject ID: 122 Project ID: 123 project ID: 126 Project 1 ADM Accessibility ADA Maintenance Program Project Type: Maintenance Investment Type: DM J FY2022: $50,000 ADM Accessibility ADA Transition Program Project Type: Capital Investment Type: DM FY2022: $50,000 ADM Boundaries Fenceline Repair Program Project Type: Maintenance Investment Type: DM FY2022: $33,000 Scope and Need Scope: Park system -wide program to comply with the Americans with Disabilities Act (ADA) by replacing existing building and grounds fixtures with ADA-compliant fixtures. Fixtures may include faucets, mirrors, counters, etc. Program is managed by the staff Accessibility Work Group. Need: OCPR is required to comply with the Americans with Disabilities Act (ADA) for facilities and programs. Transition plans for each park identify actions to update facilities to meet standards. Scope: Park system -wide program to comply with the Americans with Disabilities Act by improving the routes between parking areas and park amenities and facilities to be accessible to persons of all abilities. Program is managed by the staff Accessibility Work Group. Need: OCPR is required to comply with the Americans with Disabilities Act (ADA) for facilities and programs. Transition plans for each park identify actions to update facilities to meet standards. Scope: Park system -wide program to replace fenceline components, including posts, fabric, and wires. Program managed by district chiefs of park operations and chief of park facilities maintenance and development. Need: Fences in the parks system are subject to aging, damage, and ordinary wear and tear. Repairs are prioritized by condition and age. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 71 OZAKLAND COUNTY PARKS Image Project ID: 1531 Project ID: 1923 MANAGEMENT PLANS Project Scopes / Page 10 of 31 Project Scope and Need Scope: Park system -wide program to repair and ADM replace building roofing and associated Building Roofs components. Roofing materials vary by building Roof Repair Program and include asphalt shingles, metal and EPDM (rubber). Roofing components include wood Project Type: sheathing, underlayment, insulation, gutters Maintenance and downspouts. Investment Type: DM Need: Building roofs in the parks system are FY2022: $33,000 subject to aging, damage, and ordinary wear and tear. Repairs are prioritized by condition and age. Scope: Park system -wide program to contract with various professional disciplines that are not within the professional capabilities or resource availability of staff. Contractors will assist with the completion of small operations ADM projects and with scope and budget Park Assets development of larger projects. Professional Professional Services disciplines include but are not limited to Program mechanical, electrical, civil, architectural and estimating. Funding will be managed by staff Project Type: through annual contracts. Maintenance Investment Type: RM Need: Smaller operational projects and development of scopes and budgets for larger FY2022: $50,000 projects often require professional expertise not available from existing staff resources. Use of annual contracts to complement staff expertise will improve the accuracy of budget forecasting prior to submitting budgets for approval. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 72 OZAKLAND COUNTY PARKS Image 'roject ID: 1524 'roject ID: 125 WATERPARK F . SUS DROP OFF T j OVERFLOW_ PARKING_ T 7 LOOKOUT LODGE T PLAYSCAPE T -- 1 _SLEDDING HILL T PLATFORM TENNIS yf !' T Project ID: 127 MANAGEMENT PLANS Project Scopes / Page 11 of 31 Project Scope and Need Scope: Park system -wide program to remove assets and restore the site in accordance with Oakland County Board of Commissioners (BOC) policy and all applicable federal, state and local ADM regulations. Program is managed by the staff Park Assets Property Acquisition and Management (PAM) Removal Program Work Group. Project Type: Need: When replacement or renovation is not Maintenance feasible, park assets that are at the end of their Investment Type: RM useful life may need to be removed and the asset site restored. The manner of disposal is FY2022: $50,000 regulated by (BOC) policy. Permitting review is needed to ensure compliance with county policy, as well as applicable laws and regulations and that required permits are obtained in advance. ADM Scope: Park system -wide program for repair of Pavement and Drainage existing concrete and asphalt surfaces. Pavement Maintenance Program Need: Concrete and asphalt pavement in the parks system is subject to ageing, damage, and Project Type: ordinary wear and tear. Repairs are prioritized Maintenance by safety issues, condition and age. Program Investment Type: DM managed by district chiefs of park operations and chief of park facilities maintenance and FY2022: $150,000 development. Scope: Park system -wide program to evaluate ADM signage and replace or remove signs as Signs indicated. The goal of the program is to increase Signage Replacement clarity, eliminate sign pollution, and comply Program with OCPR brand standards. Program is managed by the Wayfinding Work Group with Project Type: an initial emphasis on trail signage. Maintenance Need: Park system has more than 2,500 vehicle Investment Type: DM and pedestrian wayfinding and operational FY2022: $50,000 signs. Much of the signage is inconsistent or outdated and does not meet current sign and branding standards. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 73 OZAKLAND COUNTY PARKS Image Arc Flash and Shock Hazard Appro Hate PPE Required Project ID: 124 MANAGEMENT PLANS Project Scopes / Page 12 of 31 Project Scope and Need ADM Utilities and Scope: 5-year engineering analysis program, Infrastructure based on the updated NEC for the evaluation ARC Flash Compliance and Arc Flash Hazard and Safety Equipment Program labeling of all existing electrical panels located throughout the park system. Project Type: Need: The updated National Electric Code (NEC) Maintenance requires evaluation and Arc Flash Hazard and Investment Type: DM Safety Equipment labeling of all existing FY2022: $60,000 electrical panels. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 74 QAKLAND MANAGEMENT PLANS COUNTY PARKS Project Scopes / Page 13 of 31 Park System Programs: Natural Resources Management Image Project ID: 1199 Project ID: 130 Project Scope and Need Scope: Annual natural resource management program to protect, preserve, restore and promote our parks' forest resources and recreational opportunities. The program FM provides maintenance and operational support Natural Resources for removal of hazardous trees, oak wilt (and Forestry other tree disease) management, and tree plantings. Project Type: Natural Resources Need: Forest resources are being degraded by Investment Type: RM diseases, age, forest pests and natural disturbances. Protection of high -quality native FY2022: $242,000 trees, maintenance of hazardous trees and planting of new trees is needed to preserve natural communities, ensure the safety of park patrons, protect built infrastructure and beautify the park system. Scope: Annual natural resource management program to protect, preserve, restore and promote our parks' freshwater resources and FM recreational opportunities. The program Natural Resources provides maintenance and operational support Freshwater Stewardship for contractual control of high priority aquatic invasive species and water quality monitoring. Project Type: Need: Freshwater resources (lakes, rivers, Natural Resource streams) and the animals that inhabit them are Investment Type: RM being degraded by poor water quality and FY2022: $98,000 aquatic invasive species. Protection of high quality freshwater resources is necessary for native plants and animals, regional water quality and preservation of park recreational opportunities such as fishing and kayaking. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 75 awAKLAND COUNTY PARKS Project ID: 1198 Project ID: 134 Project ID: 137 MANAGEMENT PLANS Project Scopes / Page 14 of 31 Scope: Annual natural resource management program to protect, preserve, restore, and FM promote our parks' unique natural communities Natural Resources and recreational opportunities. The program Land Stewardship includes restoration of natural plant Program communities through prescribed burning, seeding and mowing. Project Type: Natural Resource Investment Type: RM FY2022: $501,000 FM Natural Resources Storm Sewer Maintenance Program Project Type: Natural Resource Investment Type: DM FY2022: $5,000 FM Natural Resources Wildlife Management Program Need: Habitat improvements are needed to restore biodiversity and native species populations to degraded natural areas and to protect intact high -quality natural communities. Restoration will also encourage recreational opportunities such as hiking and biking. Scope: Annual natural resource management program to ensure compliance with the Department of Environment, Great Lakes & Energy (EGLE) Storm Water Pollution Prevention Initiative, including inspection and maintenance of stormwater systems and associated maintenance. Need: Storm water infrastructure within the parks is aging rapidly and annual proactive maintenance is necessary to ensure functioning stormwater management systems. Scope: Annual natural resource management program to protect, preserve, restore, and promote our parks' unique native wildlife and recreational opportunities. The program includes management of unsustainable populations of native wildlife (deer, geese, beaver), populations of non-native wildlife (mute swans) and surveying and habitat restoration of native wildlife populations. Need: Native wildlife resources (birds, Project Type: mammals, fish, reptiles, amphibians, Natural Resource invertebrates) are being negatively impacted Investment Type: RM resulting in the need for surveying and proactive management to ensure healthy, FY2022: $20,000 diverse populations that encourage recreational opportunities such as hiking and bird watching. Additional management is necessary for nuisance wildlife that create negative interactions with park patrons and wildlife with high population levels (deer, beaver) that impact natural resources. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 76 QAKLAND COUNTY PARKS Addison Oaks Project ID: 1 Project ID: 3 Project ID: 5 Project ID: 6 MANAGEMENT PLANS Project Scopes / Page 15 of 31 ACC Scope: Replace the two (2) 1,010,000 BTU Conference Center boilers and related equipment installed in 1992 Boiler Replacement used for building heat. Project Type: Need: Project is part of the park system -wide Capital management of building equipment. Investment Type: DM Replacement is scheduled when warranted by the age and condition of equipment and is FY2022: $126,000 intended to reduce unscheduled replacement and increase efficiencies. Scope: Replace the AC System (Air handler, 6.5 ACC Conference Center ton condenser unit and related equipment) Garden Room AC installed in 1998 used for cooling the Garden Replacement Room. Project Type: Need: Project is part of the park system -wide Capital management of building equipment. Replacement is scheduled when warranted by Investment Type: DM the age and condition of equipment and is FY2022: $12,000 intended to reduce unscheduled replacement and increase efficiencies. ' ACC Scope: Replace the 75,000 BTU furnace Conference Center installed in 1989 used for heating the large Restroom Furnace meeting room restrooms. Replacement Need: Project is part of the park system -wide Project Type: management of building equipment. Capital Replacement is scheduled when warranted by Investment Type: DM the age and condition of equipment and is intended to reduce unscheduled replacement FY2022: $10,000 and increase efficiencies. ACC Conference Center Scope: Annual repair and replacement of Stucco Repair building fagade stucco, repair of heavy timber accents, and chimney repairs. Project Type: Maintenance Need: Structure was built in 1927. Ongoing Investment Type: DM repair of building surfaces is needed because the materials absorb moisture and condensate, FY2022: $10,000 which results in cracking and breaking away. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 77 OZAKLAND COUNTY PARKS iln Project ID: 281 Project ID: 1820 Project ID: 1819 ADD Addison Playgrounds Improvements Project Type: Capital Investment Type: DM FY2022: $80,000 ADD Cabin 1 HVAC Replacement Project Type: Maintenance Investment Type: DM FY2022: $4,500 ADD House 1480 W Romeo Road Conversion to Park Offices Project Type: Capital Investment Type: FY2022: $75,000 MANAGEMENT PLANS Project Scopes / Page 16 of 31 Scope: Evaluate playground needs throughout the park and develop an overall plan that establishes the Adams Lake Playground as a destination for both day use and camping visitors and resolves the safety and accessibility issues at the Campground Playground. Need: Adams Lake Playground was completed in 2019, replacing the old beach playground. Additional features are proposed to increase the draw of the Adams Lake Playground and establish it as a parkwide destination. Campground Playground play structure was installed in 2003 and is outdated and not compliant with accessibility or current safety guidelines. It is located in a damp, shaded area and there are multiple areas of rotting wood at grade level. Scope: Need: Scope: Need: INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 78 OZAKLAND COUNTY PARKS project ID: 17 Glen Oaks Project ID: 25 MANAGEMENT PLANS Project Scopes / Page 17 of 31 ADD Scope: Replace the undersized water softener Maintenance Building with a correctly -sized water softener to service Water Softener entire building. Located in the maintenance Replacement building basement. Project Type: Need: Project is part of the park system -wide Capital management of building equipment. Investment Type: DM Replacement is scheduled when warranted by the age and condition of equipment and is FY2022: $15,000 intended to reduce unscheduled replacement and increase efficiencies. GLC Clubhouse Scope: Annual repair and replacement of Exterior Stone Repair cultured and real stone elements of building fagade, with a focus on window lintels and sills. Project Type: Need: Building was constructed in 1930, with Maintenance additions in 1982 and 1999. Masonry absorbs Investment Type: DM moisture and is subject to freezing and thawing. FY2022: $10,000 Routine maintenance includes tuck pointing and stone replacement. GLC GLG Scope: Scope of work will be determined during Clubhouse the conceptual design process. May include Electrical Improvements replacement of electrical panels and installation of a transfer switch for a generator Project ID: 1616 Project Type: Capital Need: The September 2019 Arc Flash Study for Investment Type: DM the Glen Oaks Clubhouse identified code violations and electrical deficiencies. Currently FY2022: $140,000 staff are reviewing an electrical engineering proposal to correct and update the electrical systems. GLC GLG Clubhouse Roof Replacement Shingle Scope: Project ID: 1809 Project Type: Capital Need: Investment Type: DM FY2022: $38,500 INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 79 OZAKLAND COUNTY PARKS t Project ID: 34 Project ID: 272 Project ID: 959 Project ID: 960 MANAGEMENT PLANS Project Scopes / Page 18 of 31 Scope: Upgrades to mainline pipe and isolation valves. Replace existing 4", 6", and 8" mainline pipe with HDPE, DR 11 from pumpstation to all GLG holes as identified on the plans. Holes 3 and 4. Irrigation System Route new mainline pipe and empty conduit Upgrade Phase 11 across bridge. New pipe and conduit are to be HDPE, DR 11. Pipe to be 4", conduit 2". Strap Project Type: both to bridge structure. Abandon existing pipe Capital through pond. Investment Type: DM Need: Irrigation system was installed in 1983, FY2022: $500,000 1987 and 1991; automated in 1999. System was partially replaced in 2016. Replacement is intended to reduce maintenance needs and costs. GLG Scope: Replace three (3) 75,000 BTU tube Maintenance Building heaters that are over 33 years old and located Maintenance Heater in the maintenance garage. Replacement Need: Project is part of the park system -wide Project Type: management of building equipment. Capital Replacement is scheduled when warranted by Investment Type: DM the age and condition of equipment and is intended to reduce unscheduled replacement FY2022: $15,000 and increase efficiencies. GLG Scope: Complete inspection and report by a Northeast Steel Bridge qualified engineer every 5 years. Structural Inspection Need: 31' steel pedestrian bridge was Project Type: constructed in 1994; last inspected in 2013 and Maintenance 2018. Inspection is part of the park system - Investment Type: RM wide management to monitor structural integrity and identify potential maintenance FY2022: $1,850 and safety issues. GLG Scope: Complete inspection and report by a Northwest Steel Bridge qualified engineer every 5 years. Structural Inspection Need: 24' steel pedestrian bridge was Project Type: constructed in 1994; last inspected in 2013 and Maintenance 2018. Inspection is part of the park system - Investment Type: RM wide management to monitor structural integrity and identify potential maintenance FY2022: $1,850 and safety issues. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 80 OZAKLAND COUNTY PARKS Project ID: 32 Project ID: 958 Project ID: 961 Groveland Oaks Project ID: 38 MANAGEMENT PLANS Project Scopes / Page 19 of 31 GLG Scope: Complete inspection and report by a Southeast Steel Bridge qualified engineer every 5 years. Structural Inspection Need: 40' steel pedestrian bridge was Project Type: constructed in 1991; last inspected in 2013 and Maintenance 2018. Inspection is part of the park system - Investment Type: RM wide management to monitor structural integrity and identify potential maintenance FY2022: $1,850 and safety issues. GLG Scope: Complete inspection and report by a Southwest Steel Bridge qualified engineer every 5 years. Structural Inspection Need: 70' steel pedestrian bridge was Project Type: constructed in 1991; last inspected in 2013 and Maintenance 2018. Inspection is part of the park system - Investment Type: RM wide management to monitor structural integrity and identify potential maintenance FY2022: $2,350 and safety issues. GLG Scope: Complete inspection and report by a Wood Pedestrian Bridge qualified engineer every 5 years. Structural Inspection Need: 81' wood pedestrian bridge was Project Type: constructed in 1991; last inspected in 2013 and Maintenance 2018. Inspection is part of the park system - Investment Type: RM wide management to monitor structural integrity and identify potential maintenance FY2022: $2,350 and safety issues. GRV Scope: Replace the window -type HVAC unit Cabin 5 installed in 2010 with a ductless split system for HVAC Replacement higher efficiency and longer lasting equipment. Project Type: Need: Project is part of the park system -wide Maintenance management of building equipment. Investment Type: RM Replacement is scheduled when warranted by the age and condition of equipment and is FY2022: $4,500 intended to reduce unscheduled replacement and increase efficiencies. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 81 OZAKLAND COUNTY PARKS Project ID: 160 MANAGEMENT PLANS Project Scopes / Page 20 of 31 GRV Scope: Replace the window -type HVAC unit Cabin 7 installed in 2012 with a ductless split system for HVAC Replacement higher efficiency and longer lasting equipment. Project Type: Need: Project is part of the park system -wide Maintenance management of building equipment. Investment Type: RM Replacement is scheduled when warranted by the age and condition of equipment and is FY2022: $4,500 intended to reduce unscheduled replacement and increase efficiencies. GRV Scope: Replace 300-400 square feet of existing Cabins Decking Replacement wood deck at each cabin. Phase I: Cabins 5-8; Phase II: Cabins 1-4. Project Type: Capital Need: Eight cabins were constructed in 1996 and 2002. Wood decks of cabins are Investment Type: DM deteriorating and require frequent replacement FY2022: $84,000 of boards. GRV Cottage Island Bridge Scope: Complete inspection and report by a Structural Inspection qualified engineer every five 5 years. Project Type: Need: Bridge was installed in 1979; last Maintenance inspected in 2012 and 2018. Inspection is part Investment Type: RM of the park system -wide management to monitor structural integrity and identify FY2022: $1,850 potential maintenance and safety issues. GRV Scope: Replace existing shed with enclosed pole Firewood Shed barn type building, approximately 24' x 18', with Replacement cement floor and roll -up garage door that will accommodate entry of tractor to stack Project Type: firewood. Capital Need: Current wood storage shed does not Investment Type: DM have sufficient capacity to serve campers FY2022: $15,000 needs, provide dry storage, or facility inventory of stock. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 82 QAKLAND COUNTY PARKS Project ID: 1034, 1035, 1036, 1037, 1038, 1040 Project ID: 1527 Project ID: 45 Project ID: 1526 MANAGEMENT PLANS Project Scopes / Page 21 of 31 GRV Group Area Pavilions Scope: Replace seven group camping g pavilion Roof Replacement asphalt shingle 740-square foot roofs, including Shingle any necessary replacement of decking, soffit and facia. Project Type: Need: Pavilions were constructed in 1998 and Capital are in deteriorating condition with some Investment Type: RM missing shingles. Replacement of shingle roofs FY2022: $41,000 now will prevent further damage to structural elements. GRV Scope: Replace bridge. Mathews Island Bridge Need: 50' pedestrian bridge was installed in Replacement 1979; last inspected in 2013 and 2018. Regular Project Type: inspections have identified structural issues Capital with the existing bridge the need to be Investment Type: DM addressed in the near future. Refer to structural engineering report. Structural inspections not FY2022: $90,000 needed until 15 years after replacement is completed. GRV Scope: Complete inspection and report by a Mathews Island Bridge qualified engineer every year until bridge is Structural Inspection replaced. Commence inspections again 15 years after replacement. Project Type: Need: 50' pedestrian bridge was installed in Maintenance 1979; last inspected in 2013 and 2018. Investment Type: RM Inspection is part of the park system -wide FY2022: $1,850 management to monitor structural integrity and identify potential maintenance and safety issues. Scope: Replace/improve bridge and abutments. GRV Paradise Island Long Need: 150' steel arch frame pedestrian bridge Span was installed in 1979; last inspected in 2013 and Improvements 2018. Regular inspections have identified Project Type: structural issues with the existing steel frame Capital and concrete abuments that need to be addressed in the near future. Refer to structural Investment Type: DM engineering report. Structural inspections not FY2022: $500,000 needed until 15 years after replacement is completed. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 83 OZAKLAND COUNTY PARKS Project ID: 42 Project ID: 157 Project ID: 1224 MANAGEMENT PLANS Project Scopes / Page 22 of 31 Scope: Complete inspection and report by a qualified engineer every year until replacement GRV of bridge is completed. Paradise Island Long Span Structural Inspection Need: 150' pedestrian bridge was installed in 1979; last inspected in 2012 and 2018. Need for Project Type: annual inspection until replacement is made Maintenance was identified in 2018 structural inspection report. Inspection is part of the park system - Investment Type: RM wide management to monitor structural FY2022: $2,350 integrity and identify potential maintenance and safety issues. Inspection schedule should recommence 15 years after replacement is made. Scope: Remove and replace the 2,150-square GRV foot asphalt shingle roof with the standard 30- Park House 600 Grange year architectural asphalt shingle, including any Hall necessary roof sheathing repacement or Roof Replacement repairs. Project Type: Need: House was constructed in 1980. Project is Capital part of the park system -wide management of Investment Type: DM building roofs. Replacement is scheduled when warranted by the age and condition of roofing FY2022: $17,000 materials and structural elements and is intended to reduce need for repairs. GRV Pines Playground Scope: Replace playground with a similar -sized Replacement accessible playground compliant with Consumer Products Safety Commission public Project Type: playground guidelines. Capital Need: Play structure was installed in 2003 and Investment Type: DM is outdated and not compliant with accessibility FY2024: $80,000 or current safety guidelines. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 84 OZAKLAND COUNTY PARKS Independence Oaks Project ID: 161 Project ID: 163 Project ID: 53 MANAGEMENT PLANS Project Scopes / Page 23 of 31 Scope: Remove and replace the 2,355-square foot asphalt shingle roof with standard 30-year IND architectural asphalt shingle, including any Boathouse necessary roof sheathing repacement or Roof Replacement repairs. Project Type: Need: Building was constructed in 1978 and Capital updated in 2001. Project is part of the park Investment Type: DM system -wide management of building roofs. Replacement is scheduled when warranted by FY2022: $18500 the age and condition of roofing materials and structural elements and is intended to reduce need for repairs. Scope: Develop concepts to improve beach area, beach buildings and to meet accessibility IND guidelines, accomplishing universal access to Concession and the extent possible. Develop overall plan to Bathhouse update or replace original park structures and Site and Building implement phased improvements. Improvements Need: Concession and bathhouse were built in Project Type: 1986. Beach area is very popular and in need of Capital updates to retain current users and attract new Investment Type: DM visitors. Circulation in lake needs to be increased, bathhouse is subject to leaking and FY2022: $25,000 mildew, concession building is unused, landscaping needs to be assessed and upgraded. IND Dock and Boardwalk Scope: Evaluate access points on Crooked Lake Replacements and develop an overall lake access plan to comply with ADA standards; identify and Project Type: prioritize replacements that meet public need. Capital Need: Boardwalks and docks are maintained Investment Type: DM regularly. Specific docks have been identified FY2022: $200,000 that have failed members and require replacement to ensure safety of trail users. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 85 OZAKLAND COUNTY PARKS Project ID: 1058 Project ID: 56 Project ID: 1201 Project ID: 162 MANAGEMENT PLANS Project Scopes / Page 24 of 31 IND Lakepoint Pavilion Scope: Remove and replace the 512-square foot Roof Replacement asphalt shingle roof with the standard 30-year Shingle architectural asphalt shingle, including any necessary roof sheathing repacement or Project Type: repairs. Capital Need: Pavilion was constructed in 1998 and is in Investment Type: RM deteriorating condition with some missing FY2022: $6,000 shingles. Replacement of shingle roof now will prevent further damage to structural elements. IND Moraine Knoll Scope: Replace playground with a similar -sized Playground accessible playground compliant with Replacement Consumer Products Safety Commission public playground guidelines. Project Type: Capital Need: Play structure was installed in 1998 and Investment Type: DM is outdated and not compliant with accessibility or current safety guidelines. FY2022: $45,000 Scope: Remove deck planks and railings; IND thoroughly clean steel components via abrasive Nature Center Bridge blasting and cover structural steel components Repair with an appropriate corrosion resistant coating. Install new deck planks with appropriately sized Project Type: gaps between them. Install deck fasteners no Maintenance closer to edges than specified by the "National Investment Type: DM Design Specification for Wood Construction". FY2022: $30,000 Need: Need for bridge repairs identified in the structural inspection performed in October 2018. IND Scope: Replace (mill and cap) the existing 1500- Park Entrance Road linear foot entrance drive/boulevard from Replacement Sashabaw Road to the road narrowing point past the existing contact station, including any Project Type: necessary sub -base replacements. Capital Investment Type: DM Need: Entrance drive is original 1970s asphalt and is in a deteriorated condition with pot FY2022: $344,000 holes, detracting from the first impression of park. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 86 OZAKLAND COUNTY PARKS Project ID: 1511 Red Oaks Project ID: 71 & NEW Project ID: 178 & NEW MANAGEMENT PLANS Project Scopes / Page 25 of 31 IND Trail G Habitat Trail Scope: Evaluate 0.6-mile Habitat Trail and its Improvements connector with the Nature Center entrance. Design and implement improvements that will Project Type: meet accessibility guidelines and improve Maintenance usability as a teaching trail. Investment Type: DM Need: Habitat Trail and connector to Nature FY2022: $50,000 Center building does not meet ADA guidelines. Scope: Replacement of inefficient and undersized heating, ventilation and air conditioning (HVAC) system. Project is in RDP coordination with City of Madison Heights Nature Center Capital Improvement Plan. 50% cost share by HVAC replacement City of Madison Heights is anticipated. Project Type: Need: Structure was built in 1996 and expanded Capital in 2001; HVAC system was installed in 1996. Investment Type: DM Project is part of the park system -wide management of building equipment. FY2022: $348,000 Replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacement and increase efficiencies. Scope: Renovate current offices and garage to create staff room and kitchen area, a work space with counter and cabinets for animal care, storage space, and indoor parking for golf RDP cart. Includes repairs to or replacement of Nature Center concrete floor and eliminating floor drain and Office Space Remodeling storm sewer connection. Anticipate projected future staff needs in design. 50% cost share by Project Type: City of Madison Heights anticipated. Capital Investment Type: DM Need: Nature Center has insufficient office space and work space for current operational FY2022: $165,000 needs. Any projected growth in Nature Center use associated with improved parking would exceed current capacity also. Concrete floor is shifting and cracking. Floor drain connects to storm sewer. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 87 OZAKLAND COUNTY PARKS Project ID: 1315 & NEW Project ID: 179 & 1731 Project ID: 181 MANAGEMENT PLANS Project Scopes / Page 26 of 31 RDP Scope: Evaluate and improve landscape and Nature Center amenities surrounding the Nature Center; Site and Landscape including wood decking, concrete walk, garage Improvements asphalt approach and landscaping around building. 50% cost share by City of Madison Project Type: Heights is anticipated. Capital Investment Type: DM Need: Deck, pond and other areas surrounding the Nature Center are deteriorated and in need FY2022: $40,000 of update. Scope: Update design to improve parking lot and entrance drive to improve pedestrian circulation for operations and programming. Include additional parking, safer pedestrian routes, wider drive widths and turning radii, RDP storm water swales and improved lighting. Nature Center Parking Revisit 2015 design documents. 50% cost share Lot by City of Madison Heights is anticipated. Improvements Need: Nature Center has significant capacity Project Type: issues due to lack of parking and inability for Capital buses to easily access, park and exit the site. Investment Type: DM Traffic flow conflicts with pedestrian flow. When lot is full, visitors park on neighborhood FY2022: $300,000 streets and walk in, which presents potential safety issues and loss of revenue. Design for project was done in 2015 and construction estimated received from construction manager, instructed by Commission not to proceed with final construction documents and bidding. Scope: Remove and replace the 4,850-square RWP foot standing seam metal roof with the same Waterpark Bathhouse material, including any necessary structure Roof replacement repacement or repairs. Project Type: Need: Bathhouse is original to waterpark Capital construction in 1988. Project is part of the park Investment Type: DM system -wide management of building roofs. Replacement is scheduled when warranted by FY2023: $120,000 the age and condition of roofing materials and structural elements and is intended to reduce need for repairs. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 88 QAKLAND COUNTY PARKS project I D: 1190 - 228? Project ID: 825 Project ID: 187 Inaw Project ID: 79 MANAGEMENT PLANS Project Scopes / Page 27 of 31 RWP Scope: Work with a qualified structural Waterpark Bridge engineer to conduct inspection of concrete Structural Inspection bridge leading to the children's area. Project Type: Need: Bridge was constructed in 2003. Maintenance Inspection is part of the park system -wide Investment Type: RM management to monitor structural integrity and identify potential maintenance and safety FY2022: $10,000 issues. RWP Waterpark Maintenance Building Main Wave Pool Boiler Scope: Replace the single 4,000,000 BTU boiler Replacement replaced with 2- condensing 2,000,000 BTU boilers for better staging and to use less energy. Project Type: Capital Need: Investment Type: RM FY2022: $100,000 Scope: Remove and replace the 2,010-square RWP foot plastic roof with the same material, Waterpark Pavilion including any necessary substrate repacement Roof replacement or repairs. Project Type: Need: Pavilion is is original to waterpark Capital construction in 1988. Project is part of the park Investment Type: DM system -wide management of building roofs. Replacement is scheduled when warranted by FY2025: $200,000 the age and condition of roofing materials and structural elements and is intended to reduce need for repairs. Scope: Installation of an ADA-compliant RWP stainless steel railing system at the zero -depth Waterpark River Ride river ride entrance. ADA Entrance Railing Project Type: Need: River ride was installed in 2003. Zero - Capital depth entrance is a wide area and installation of Investment Type: DM a railing will make the area safer for entry by persons of all abilities. Project will also create a FY2023: $65,000 corral for patrons to pick-up and drop-off river ride tubes. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance 89 OZAKLAND COUNTY PARKS Springfield Oaks Project ID: 100 Project ID: 1747 Waterford Oaks �_ .at .. • ■ .st• Project ID: 105 MANAGEMENT PLANS Project Scopes / Page 28 of 31 SPG Scope: Replace the 75,000 BTU Furnace Maintenance Building installed in 1992 used for heating the offices North and restroom located in the golf course HVAC Replacement maintenance building with an HVAC system. Project Type: Need: Project is part of the park system -wide Capital management of building equipment. Investment Type: DM Replacement is scheduled when warranted by the age and condition of equipment and is FY2022: $15,000 intended to reduce unscheduled replacement and increase efficiencies. SPG SPR Clubhouse Scope: Design and construct pathways to make Circulation and access to both upper and lower levels of the Accessibility Clubhouse safe for use by persons of all abilities. Project Type: Need: Pathways provided for pedestrian access Capital to Clubhouse do not meet federal guidelines for Investment Type: DM accessibility. Safe external transition between FY2022: $50,000 upper and lower levels is not provided. ADM Scope: Replace the 401,000 BTU boiler and Administration Building related equipment installed in 1988 used for Boiler Replacement building heat at the Administration Building. Project Type: Need: Project is part of the park system -wide Capital management of building equipment. Investment Type: DM Replacement is scheduled when warranted by the age and condition of equipment and is FY2023: $462,000 intended to reduce unscheduled replacement and increase efficiencies. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance OZAKLAND COUNTY PARKS Project ID: 108 MANAGEMENT PLANS Project Scopes / Page 29 of 31 Scope: Replace the air handler, 10 ton ADM condenser unit and related equipment installed Facilities Maintenance in 1990 used for the office space heating, Building cooling and ventilation located in the facilities HVAC Replacement maintenance building. Project Type: Need: Project is part of the park system -wide Capital management of building equipment. Investment Type: DM Replacement is scheduled when warranted by the age and condition of equipment and is FY2023: $100,000 intended to reduce unscheduled replacement and increase efficiencies. WTR Scope: Remove and replace approximately 5715 Activity Center square feet of existing tile. Remove and replace Flooring Replacement approximately 480 square feet of wall base. Project ID: 1517 Project Type: Maintenance Investment Type: DM FY2022: $16,000 WTR Fridge Toboggan Tower Stair Tower Removal Project ID: 1534 Project Type: Maintenance Investment Type: DM Project ID: 206 FY2022: $65,000 Need: The Activity Center floor is 20-25 years old and has deteriorated beyond repair. In 2019, the Activity Center had 199 events according to RecTrac. Scope: Remove stair tower and restore site. Need: Stair tower is unsafe and needs to be removed per engineer evaluation in 2019. Scope: Remove and replace the 1830-square WTR foot asphalt shingle roof with the standard 30- House 1580 Scott Lake year architectural asphalt shingle, including any Roof Replacement necessary roof sheathing repacement or repairs. Project Type: Need: Project is part of the park system -wide Maintenance management of building roofs. Replacement is Investment Type: DM scheduled when warranted by the age and FY2022: $15,000 condition of roofing materials and structural elements and is intended to reduce need for repairs. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance OZAKLAND COUNTY PARKS 'roject ID: 110 Project ID: 112 White Lake Oaks Project ID: 472, 470, 1529, 269, 471, 1530 Project ID: 121 MANAGEMENT PLANS Project Scopes / Page 30 of 31 WTR Scope: Replace the 100,000 BTU boiler and Paradise Peninsula related equipment installed in 1994 used for Landing Building building heat. Boiler Replacement Need: Project is part of the park system -wide Project Type: management of building equipment. Capital Replacement is scheduled when warranted by Investment Type: DM the age and condition of equipment and is intended to reduce unscheduled replacement FY2022: $10,000 and increase efficiencies. WTR Scope: Replace the four (4) 75-300,000 BTU LP Platform Tennis Courts Tube heaters and related equipment installed in (2) 1994 used for drying the decks of the platform Tube Heater tennis courts. Replacements Need: Project is part of the park system -wide Project Type: management of building equipment. Capital Replacement is scheduled when warranted by Investment Type: DM the age and condition of equipment and is intended to reduce unscheduled replacement FY2022: $5,000 and increase efficiencies. W LG Drainage System Scope: Remove and replace culverts located in Replacement the vicinity of holes 9, 13 and 18 and the Maintenance Building. Dredge and clean out Project Type: the drain at the pond at Hole 18. Capital Investment Type: DM Need: Golf course drainage system has failing culverts and accumulated sediment. FY2022: $291,000 W LG Maintenance Building Scope: Replace HVAC unit. HVAC Replacement Need: Project is part of the park system -wide management of building equipment. Project Type: Capital Replacement is scheduled when warranted by Investment Type: DM the age and condition of equipment and is intended to reduce unscheduled replacement FY2024: $9,500 and increase efficiencies. INVESTMENT TYPE LEGEND New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance OZAKLAND COUNTY PARKS INVESTMENT TYPE LEGEND MANAGEMENT PLANS Project Scopes / Page 31 of 31 New = Investment in New Assets RM = Reinvestment in Existing Assets: Regular Maintenance Projects DM = Reinvestment in Existing Assets: Projects to Resolve Deferred Maintenance W OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 10 C PARK OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Thomas J. Hughes, Chief of Park Operations — South District Submitted: January 27, 2021 Subject: Fiscal Year 2022 Proposed Capital Equipment INTRODUCTION AND HISTORY The Oakland County Parks Operations staff is providing the proposed FY2022 Capital Equipment list. Capital Equipment consists of maintenance equipment, kitchen equipment and recreation equipment over $5,000. The proposed Capital Equipment is for existing parks and does not include equipment that would be necessary for potential future park developments or acquisitions. The FY2022 Capital Equipment Power Point which has information regarding existing equipment that will be replaced along with the proposed equipment information. Proposed Capital Equipment budget for FY2021 is $607,500 ATTACHMENTS - FY2022 Proposed Capital Equipment List - FY2022 Proposed Capital Equipment Power Point 94 Page 2 Capital Equipment1 BUDGET CENTER EXISTING EQUIPMENT PROPOSED EQUIPMENT ESTIMATED COST Addison Oaks Park Addison Oaks Park Facilities Maintenance Facilities Maintenance - NR Glen Oaks Golf Course Groveland Oaks Park Groveland Oaks Concessions Lyon Oaks Golf Course Orion Oaks Recreation Section Red Oaks Golf Course Red Oaks Waterpark Springfield Oaks Golf Course Springfield Oaks Golf Course Waterford Oaks Park White Lake Oaks Golf Course ADD Zero Turn Mower Zero Turn Mower $ 19,000 ADD Utility Vehicle (2) Utility Vehicle (2) $ 18,000 FM Loader Loader $ 125,000 FM Dump Trailer Dump Trailer $ 8,000 GLG Toro Sidewinder Surrounds Mower $ 35,000 GRV Utility Vehicle (2) Utility Vehicle (2) $ 18,000 GRC Taylor Ice Cream Machine Ice Cream Machine $ 17,000 LYG Rough Mower Rough Mower $ 68,000 ORN Truckster/ Club Car Cart Utility Vehicle - Light Duty $ 13,000 REC Stage Stage $ 130,000 RDG Fairway Mower Fairway Mower $ 62,000 RWP John Deere Gator Utility Vehicle - Light Duty $ 12,500 SPG Greens Mower Greens Mower $ 33,000 SPG EZGO Beverage Cart $ 15,000 WTR Zero Turn Mower Zero Turn Mower $ 15,000 WLG Greensmower Roller $ 19,000 TOTAL $ 607,500 95 v N }' = N N � a � W Vf 0 0 Lm a v q Summary Staff has submitted a historical summary of Capital Equipment purchased for FY 2017 - FY 2021 along with the proposed FY 2022 Equipment. The Proposed FY2022 Capital Equipment List has been provided along with the individual breakdown of Capital Equipment and equipment description. Existing Capital Equipment in need of replacement has been provided along with the proposed replacement equipment for reference. Staff also updates the capital equipment plan to help project into the future to identify equipment that needs to be replaced. This plan is reviewed on an annual basis and will be adjusted as needed based on the condition of each piece of equipment. $700,000 $ 600, 000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 o Operating Equipment $250,000 $422,938 $422,849 $284,000 $342,825 o Recreation Equipment $116,306 $40,000 $11,000 $107,000 $11,000 ►JTotal Capital Equipment $366,306 $462,938 $433,849 $391,000 $353,825 FY 2022 Proposed $477,500 $130,000 $607,500 BUDGET CENTER Addison Oaks Park Addison Oaks Park Facilities Maintenance Facilities Maintenance - NR Glen Oaks Golf Course Groveland Oaks Park Groveland Oaks Concessions Lyon Oaks Golf Course Orion Oaks Recreation Section Red Oaks Golf Course Red Oaks Waterpark Springfield Oaks Golf Course Springfield Oaks Golf Course Waterford Oaks Park White Lake Oaks Golf Course EXISTING EQUIPMENT ADD Zero Turn Mower ADD Utility Vehicle (2) FM Loader FM Dump Trailer GLG Toro Sidewinder GRV Utility Vehicle (2) GRC Taylor Ice Cream Machine LYG Rough Mower ORN Truckster/ Club Car Cart REC Stage RDG Fairway Mower RWP John Deere Gator SPG Greens Mower SPG EZGO WTR Zero Turn Mower WLG Greensmower IL A PROPOSED EQUIPMENT Zero Turn Mower $ Utility Vehicle (2) $ Loader $ Dump Trailer $ Surrounds Mower $ Utility Vehicle (2) $ Ice Cream Machine $ Rough Mower $ Utility Vehicle - Light Duty $ Stage $ Fairway Mower $ Utility Vehicle - Light Duty $ Greens Mower $ Beverage Cart $ Zero Turn Mower $ Roller $ TOTAL $ ESTIMATED COST 19,000 18,000 125,000 8,000 35,000 18,000 17,000 68,000 13,000 130,000 62,000 12,500 33,000 15,000 15,000 19,000 607,500 r L Zero Turn Mower Addison Oaks Park $19,?000 Existing: 2006 Hustler Super Z Equipment Hours: N/A Reason for Replacement: Repair costs exceed value of mower Operations Proposed: Zero Turn Mower Life Expectancy: 10 Years Description of Use: Mower used for all park and campground lawn areas. Proposed: Zero Turn Mower Life Expectancy: 10 Years Description of Use: Mower used for all park and campground lawn areas. (2)Utility Carts Addison Oaks Existing: (2) Club Car Precedent Golf Cart Proposed: Maintenance Utility Cart Equipment Hours: Life Expectancy: 12 Years Reason for Replacement: Extensive repairs Description of Use: needed due to heavy use. Former rental carts Maintenance carts for campground and day use converted to maintenance vehicles. operations. The utility carts are used to monitor trails, towing small equipment, maintain campgrounds and haul debris and trash. Operations Front End Loader Facilities Maintenance M� f Existing: 1990 John Deere 444E Equipment Hours: 6073 Reason for Replacement: The existing loader is in need of major repairs. The interior structure is rusting and in need of repair. The engine and hydraulic components are also in need of refurbishing. Operations Z: Proposed: Front End Loader Life Expectancy: 25 Years Description of Use: The front end loader will replace existing loader which is used for large projects, special events as well as daily maintenance tasks. Dump Trailer Facilities Maintenance — Natural Resources Existing: Dump Trailer Equipment Hours: Reason for Replacement: Trailer is worn out and has holes rusted through it. In constant need of repairs J. Proposed: Dump Trailer Life Expectancy: 15-20 Years Description of Use: Hauling of materials such as aggregates, tree debris, and equipment for Natural Resource Managment. This will help increase the efficiency of repairing and managing Natural Resource areas without the cost of a dump truck. • Surrounds Mower Glen Oaks Golf Course $35,000 Existing: 2013 Toro 3500 Sidewinder Equipment Hours: N/A Reason for Replacement: Hydraulic pumps and hoses are needing replacement. Electronic controls such as switches are in need of replacement due to exposure to outdoor elements. Frame is rusting and failing. Operation-0 Proposed: Surrounds Mower Life Expectancy: 10-12 Years Description of Use: Mower is used for maintaining rough areas, bunker surrounds, tee box surrounds and greens surrounds. The individual deck design eliminates the scalping of turf in these areas and reduces the need for hand mowing Proposed: Surrounds Mower Life Expectancy: 10-12 Years Description of Use: Mower is used for maintaining rough areas, bunker surrounds, tee box surrounds and greens surrounds. The individual deck design eliminates the scalping of turf in these areas and reduces the need for hand mowing (2)Utility Carts Groveland Oaks Existing: (2) Club Car Precedent Golf Cart Proposed: Maintenance Utility Cart Equipment Hours: Life Expectancy: 12 Years Reason for Replacement: Extensive repairs Description of Use: needed due to heavy use. Former rental carts Maintenance carts for campground and day use converted to maintenance vehicles. operations. The utility carts are used to monitor trails, towing small equipment, maintain campgrounds and haul debris and trash. Operations Soft Serve Ice Cream Machine Groveland Oaks Concessions Existing: Taylor Freeze Equipment Hours: Reason for Replacement: Existing machine was purchased used for initial concessions operations. Machine has been rebuilt multiple times and is in need of replacement. The machine goes down frequently and we are constantly working on it and replacing product due to failure. Operations Proposed: Soft Serve Ice Cream Machine Life Expectancy: 12 Years Description of Use: Soft Serve Ice Cream is a top selling concession item that campers and day use people request. New machine will provide product to meet demand and reduce product loss due to equipment failure Proposed: Soft Serve Ice Cream Machine Life Expectancy: 12 Years Description of Use: Soft Serve Ice Cream is a top selling concession item that campers and day use people request. New machine will provide product to meet demand and reduce product loss due to equipment failure Rough Mower Lyon Oaks Golf Course Existing: 2006 Toro 4500D Equipment Hours: Reason for Replacement: The existing mower frame is beginning to fail and cannot be repaired. Key components such as hydraulic pump and motors are also need of replacement. Large expense to repair aged equipment with structural concerns is not Proposed: Rough Mower Life Expectancy: 15 Years Description of Use: The proposed large area rough mower is used for all golf course and park grounds. This is one of two mowers used to maintain all large rough areas. 5 independent Contour mower decks allow for mower to maintain areas without causing damage to turf. The self contained unit allows recommended the mower to access tight areas. Utility Vehicle Orion Oaks Park OA Existing: Cushman Utility Vehicle Equipment Hours: Reason for Replacement: Existing utility vehicle is at its end of usable life cycle. Frequent break -downs, repairs, and down time are occurring. $12,500 ........ . Proposed: Utility Vehicle Life Expectancy: 10 Years Description of Use: Park maintenance including parking lot cleaning, trash pick-up, dog waste removal, transporting cleaning equipment, fence repair, and trail maintenance. rI Mobile Stage Recreation Section $130,000 Existing: 1995 Mobile Stage Reason for Replacement: Stage is at the end of its life cycle and unfit for road travel. Can be parked at one of the parks as a permanent stage. Operations 4 Proposed: Mobile Stage Life Expectancy: 20 -25 Years Description of Use: Revenue generating rental equipment used by communities and municipalities for events. Also used within park system for park events 4 Proposed: Mobile Stage Life Expectancy: 20 -25 Years Description of Use: Revenue generating rental equipment used by communities and municipalities for events. Also used within park system for park events Fairway Mower Red Oaks Golf Course $62,000 Raw Existing: 2003 Toro Reelmaster 5400D Equipment Hours: Reason for Replacement: The existing mower frame is beginning to fail and cannot be repaired. Key components such as hydraulic pump and motors are also need of replacement. Large expense to repair aged equipment with structural concerns is not recommended Proposed: Fairway Mower Life Expectancy: 15 Years Description of Use: The proposed mower is a dedicated mower used for maintaining fairways at Red Oaks Golf Course. This is the only mower used to maintain fairways 3x weekly. Utility Vehicle Red Oaks Waterpark $12,500 Existing: John Deere Gator Equipment Hours: Reason for Replacement: Utility vehicle is need of repairs the exceed value of equipment. Structurally failing frame. Proposed: Utility Vehicle Life Expectancy: 10 Years Description of Use: The proposed Utility Vehicle will be used for all daily maintenance tasks for Red Oaks Waterpark and other park areas throughout the season. Tasks include trash hauling, line trimming, lawn maintenance and trail maintenance. Greens Mower Springfield Oaks Golf Course $33,000 Existing: 2010 Jacobsen Greensking IV Equipment Hours: 3500 Reason for Replacement: Hydraulic pumps and hoses are needing replacement. Electronic controls such as switches are in need of replacement due to exposure to outdoor elements Proposed: Greensmower Life Expectancy: 12 Years Description of Use: The greens mower is needed for daily golf operations. The mower is dedicated to the golf course greens and mows 3 acres of turf 7 days/week for the operating season. Operations Beverage Cart Springfield Oaks Golf Course $15,000 Existing: 2012 EZGO MPT1200 Equipment Hours: 5400 Reason for Replacement: Vehicle is unsuitable for transporting beverages for sale at the course due to many failing components. A safety risk, especially with the terrain at Springfield Oaks. "��7!■ A�� � Sid Nf ;,� ! iL.. Ai !I Proposed: Beverage Cart Life Expectancy: 12 Years Description of Use: Revenue generating equipment used by OCPR staff to sell food and beverages to golfers on the course throughout the golf season Operations 72" Zero Turn Mower Waterford Oaks Park $15,000 Existing: 2009 Exmark Equipment Hours: Reason for Replacement: Mower transferred to Highland Oaks, reducing need for transporting equipment to maintain park Proposed: Zero Turn Mower Life Expectancy: 10 Years Description of Use: The proposed mower is a dedicated mower used for maintaining turf areas around all park areas at Waterford Oaks Greens Roller White Lake Oaks Golf Course $19,F000 Existing: 2008 Jacobsen Greensking IV Equipment Hours: 5200 Reason for Replacement: Existing mower with roller attachments no longer operational. Will be used for parts to supplement the existing Proposed: Greens Roller Life Expectancy: 15 Years Description of Use: The greens roller will be used to roll greens daily and can reduce the need for daily mowing while maintaining quality putting greens OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2020 AGENDA ITEM NO. 10 D PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Submitted: January 27, 2021 Subject: Saginaw Bay Watershed Initiative Network Grant Award - $25,000 INTRODUCTION AND HISTORY Project History: Oakland County Parks and Recreation and Springfield Township share in the joint maintenance and repair of the Mill Pond Dam as well as the maintenance of the Mill Pond in Springfield Township. This is due to OCPR and Springfield Township being the majority landowners on either side of the Mill Pond and the dam. The Mill Pond is part of Springfield Oaks Golf Course (it defines the north boundary of the golf course), and OCPR also owns Rotary Park on the north side of the dam. Springfield Township owns and operates Mill Pond Park, to the north and east of the Mill Pond. Knowing the dam was reaching the end of its useful life and in need of repair, OCPR and the Township partnered in 2019 to conduct a feasibility study for the dam, contracting with AECOM to produce the plan, including significant public involvement. The final report indicated that due to the crushed outlet pipe that is not repairable, the dam would need to be fully replaced, or removed. Replacement of the dam was estimated between $1.2M - $1.3M. Removal of the dam and restoration of the natural stream channel was estimated at $1.5 - $1.7M. However, there are multiple grant opportunities associate with removal of the dam, and no grant opportunities associated with the replacement, therefore removing the dam should be less out-of-pocket expense for OCPR and the Township than replacing the dam. There are also significant ecological and environmental benefits associated with removing the dam, such as re -connecting the natural stream channel to the benefit of many native species including rainbow darter, sunfishes, and state species of concern including mudpuppy and rainbow mussels. The restoration of the impoundment back to prairie fen habitat will also provide critical habitat and linkages for species such as the federally threatened eastern Massasauga rattlesnake. Current Request: In December 2020 staff applied for a grant from the Saginaw Bay Watershed Initiative Network (WIN) for the Mill Pond Dam Removal and Restoration Project. The Shiawassee River is part of the Saginaw Bay Watershed, and our project is within a headwaters segment of the Shiawassee River. The grant was awarded in January. This is one of hopefully many grants for this large ($1.6M) project that is currently scheduled to begin in the spring of 2022. ATTACHMENTS Resolution accepting the grant of $25,000 from Saginaw Bay Watershed Initiative Network Grant Agreement 117 Page 2 STAFF RECOMMENDATION Staff recommends that the Commission accept the grant from the Saginaw Bay Watershed Initiative Network and forward it to the Oakland County Board of Commissioners for approval and execution of the Grant Agreement. MOTION Move to approve the attached resolution accepting the grant from the Saginaw Bay Watershed Initiative Network and forward it to the Oakland County Board of Commissioners for approval and execution of the Grant Agreement. 118 THE CONSERVATION FUND AND OAKLAND COUNTY PARKS AND RECREATION, OAKLAND COUNTY, MI GRANT AGREEMENT This Agreement sets forth the terms of a grant for $25,000 (the "Grant") by The Conservation Fund ("TCF"), as administrator of the Saginaw Bay Watershed Initiative Network, to Oakland County Parks and Recreation, Michigan, with an address at 2800 Watkins Lake Road, Waterford, MI 48328, Attu. Melissa Prowse, Supervisor, nrowsemnoakaov.com. utilizing funds as described below. Source of Grant and Purpose of Grant: The Grant shall be used during the period from the Effective Date to June 30, 2027 (the "Grant Period") exclusively for activities related to the Project, as defined blow. Grantee acknowledges that this Grant is made possible by the generous support of the twelve foundations and corporations that make up the Funders Network of the Saginaw Bay Watershed Initiative Network ("WIN"). WIN is a volunteer organization that includes more than 90 citizens and organizations and focuses on opportunities to better link the economic, social, and environmental wellbeing of Saginaw Bay communities in order to sustain and improve the region's quality of life. The specific purposes of this grant award are as follows: Davisburg Mill Pond Dam Removal and Restoration, as further described in Attachment A, attached hereto and made a part hereof ("the Project"). Pavment of Grant Funds One payment to Grantee of $25,000 shall be made within 10 (ten) business days of the Effective Date. The "Effective Date" of the Grant Agreement shall be the date executed by Grantee below. Grant Terms. Conditions, and Reauirements Grantee agrees to partner with, assist, and cooperate with WIN and TCF in reporting on this Grant as set forth herein. Specifically, the Grant is subject to the following terms, conditions, and requirements: General 1. The Grant will support Grantee's Project. 2. The Grant may not be used for any other purpose or program of Grantee other than that specifically set forth herein. Any portion of the grant not used for these purposes will be repaid to WIN. 3. As more specifically set forth below, Permission to make major changes in objectives, implementation strategy, timetable, or budget, of the Project must be requested from WIN in writing, and WIN's approval obtained before such changes are implemented. 4. Grantee will supply information as requested and described herein. 5. Grantee must ensure that all subcontracts and consulting agreements for work to be done by others paid with funds from the Grant comply with the terms of this Agreement. 6. Grantee confirms that the Internal Revenue Service has determined that it is an organization described in Section 501(c)(3) of the Internal Revenue Code and is a publicly supported organization and not a private foundation, and that said determination has not been revoked; or grantee confirms that it is a governmental agency. Grantee will use this grant only for charitable and educational purposes consistent with such tax-exempt status. Page 1 of 4 1/12/2021 1:06 PM 119 7. No funds from this grant will be used to carry on propaganda or otherwise attempt to influence legislation, to influence the outcome of any public election, or to carry on directly or indirectly any voter registration drive. 8. Grantee will adhere to all federal, state, and local laws, regulations, and ordinances, including, but not limited to, federal laws and regulations regarding affirmative action. foreign labor. I-9/e- verif0mmiaration issues. veterans. workers under 18. equal employment, discrimination and human trafficking, and/or any regulations promulgated by the Office of Federal Contract Compliance Programs. 9. Grantee will promptly notify WIN if Grantee's tax -exemption status is revoked or modified in any way. 10. Any modification of Grantee's scope of work that would substantially alter the proposed activities or outcome of the project, shall be reviewed and approved in writing by a representative of WIN. 11. Other than its use for contractors or subcontractors to work on the Project, this Grant is not earmarked for transmittal to any other entity or person, whether or not mentioned in Grantee's proposal or in any other communications with TCF or WIN. Grantee may not assign or otherwise transfer any of its rights or delegate any of its obligations under this Agreement and Attachments or with respect to the Grant. 12. Rather, Grantee accepts and will retain full control of the Grant's disposition and full responsibility for compliance with its terms and conditions. 13. Grantee will acknowledge the contribution by TCF and WIN in public appearances, presentations, written materials, interviews, news releases, media announcements, and any other communications related to this Grant or the Project. Grantee will provide WIN with copies of all written or audiovisual materials that mention or relate to the Project. Suggested language for any communications is as follows: Funding for the Project was made possible by the generous support of The Conservation Fund and the twelve foundations and corporations that make up the Funders Network of the Saginaw Bay Watershed Initiative Network ("WIN'). WIN is a volunteer organization that includes more than 90 citizens and organizations and focuses on opportunities to better link the economic, social, and environmental wellbeing of saginaw Bay communities in order to sustain and improve the region's quality of life. Twelve area foundations and corporations work together as a Network to financially support WlNprojects. The Funders Network includes: Bay Area Community Foundation, Consumers Energy Foundation, Harry A. and Margaret D. Towsley Foundation, Midland Area Community Foundation, Rollin M Gerstacker Foundation, Saginaw Community Foundation, The Dow Chemical Company Foundation, The Herbert H. and Grace A. Dow Foundation, The S.C. Johnson Fund, the Cook Family Foundation, the C.S. Mott Foundation, and the Saginaw Bay Foundation. More information about WINis available on its website at www.sazinawbavwin.orz 14. Grantee hereby indemnifies TCF and WIN and holds them harmless from and against any costs, claims, losses or liabilities, including attorneys' fees, arising from or related to any breach by Grantee of it representations made herein, or any negligence or misconduct by Grantee in its conduct of programs. 15. The person signing below certifies his or her authority to execute this agreement on behalf of Grantee. Snecific Grantee shall provide a minimum of five digital pictures, 35mm photographs, or slides that demonstrate the Project. Grantee grants TCF and WIN a perpetual, worldwide, nontransferable license to such media to use the media in print, digital, or electronic media (including but not limited to Web sites, electronic mail communications, and broadcast or webcast presentations). All areas related to the Project shall contain a sign acknowledging support of WIN as a funder, either in text format or by applying the WIN logo to the signage. Contact Michael Kelly at kellym@conservationfund.org for additional information on requirements. Page 2 of 4 1/1212021 1:06 PM 120 3. Grantee will submit written report to TCF on the earlier of February 1 of eaJi yc w -Lu-Project completion. If the Project continues beyond 1 year (calculated from the Effective Date), then Grantee shall submit a progress report on the end of each year (due February 1) during the Project, as well as a final report at the final Project completion. A full and complete financial report, showing expenditures of Grant funds, will be submitted to TCF at the above address with the written final report. 4. Failure to submit any report may result in a forfeiture of Grant funds and Grantee may have to return all Grant funds to WIN. 5. Written reports shall be submitted to TCF at P.O. Box 734, Bay City, MI 48707 and via emails at kellym@conservationfund.org. 6. Each report shall contain a narrative of no more than 2 pages describing the status of the Project. If the Project is not completed, then Grantee shall include a target completion date and an explanation of delays encountered in completing the Project_ 7. Each report shall contain a narrative or no more than 2 pages describing the impacts of the Project. 8. Records of receipt, expenditures, and disbursements will be maintained by Grantee.. Such books and records will be made available to TCF or its representative and WIN upon request. 9. Grant funds may only be used for services performed and/or material(s) received during the Grant Period. 10. Grant funds may only be used for line item expenditures included in Grantee's approved budget as referenced in Attachment A. Any additional line item must be approved in writing in advance by WIN. 11. WIN must approve in writing any variances more than $500.00 per line item. 12. Grantee shall retain all records and supporting documents relating to the Grant funds and the Project for 5 years after the expiration of the Grant Period. 13. All books, records, and supporting documents related to the Grant or Project will be made available to WIN and TCF or its representative upon request during the Grant Period and for 5 years thereafter for the purpose of making financial audits, verifications, or program evaluations. 14. Any unused Grant funds shall be returned to WIN within 3 months of the expiration of the Grant Period. Understood, agreed, and accepted and agreed this day of 2021. By: Printed Name: Title: APPROVED BY THE CONSERVATION FUND on behalf of and as administrator of the Saginaw Bay Watershed Initiative Network By l . Printed Name 1A/3 Ll* (r Title: e S o. Page 3 of 4 1/12/2021 1.06 PM 121 ATTACHMENT A: Proposed Use of Funds Page 4 of 4 1/12/2021 1:06 PM 122 GRANT APPLICATION FORM w Saginaw Bay Watershed Initiative Network IAIIIA, 3,r P•O. Box 734 WATEISIEI Bay City, MI 48707 111r] TILE IIETW12K Office Use.• Application # ❑ Ag/1`2 ❑ Water ❑ Communication ❑ Wildlife ❑ Land Use Other Side p,.p... t—, Dam removal, Roatl Crossing Repla Please answer the following questions in the space provided. You may include a one -page attachment. When completed, your application packet should not exceed four pages. Send your completed form electronically to info@saginawbaywin.org and mail a signed, hard copy to Saginaw Bay WIN, P.O. Box 734, Bay City, MI 48707. Proposals may be submitted at any time. If you have questions, please call (989) 892-9171. SECTION 1 - GENERAL Project Name Davisburg Mill Pond Dam Removal and Restoration Sponsoring Organization I Local Champion Is the sponsor a 501(c)(3) organization? Oakland County Parks and Recreation + Springfield Township ❑ Yes N No Name & Position of Contact Person Melissa Prowse, Supervisor, Planning + Resource Development, Oakland County Parks and Recreation Address 2800 Watkins Lake Road City State Zip Phone Waterford MI 48328 248-249-2801 Fax Email Amount Requested prowsem@oakgov.com $25,000 Project Start Date Project End Date Geographic Area Served June, 2022 June, 2027 Greater Springfield Township/Oakland County SECTION 2 — PROJECT DESCRIPTION Please describe the project. How is it innovative? What need(s) does it address? Is there a relationship between this project and other programslprojects occurring in the watershed? Our project, which is a joint effort of Oakland County Parks and Recreation and Springfield Township, is the removal of the Mill Pond Dam, and the restoration of the natural stream channel and adjacent wetlands. The Shiawassee River corridor has been a decades -long priority for Springfield Township, who owns and actively manages approximately 670 acres of preserves along the corridor. The 2000 Shiawassee and Huron Headwaters Resource Preservation Project identified several ecologically/recreationally important "application areas" within the headwaters, including the Shiawassee River corridor both upstream and downstream of the Mill Pond. The Mill Pond is an impounded area of the river behind a deteriorating dam that was traditionally used for recreation purposes. Stagnant water has resulted in an explosion of invasive Eurasian water milfoil that prevents further intensive recreation and threatens the ecological health of the pond and adjacent unique prairie fen habitat. This restoration of the Shiawassee River would return the river to a more natural state supporting native fish and wildlife and the adjacent high -quality natural communities. The project is innovative in that it aims to restore native habitat and create new ways for people to connect with the landscape, by providing new wildlife viewing opportunities and future trail access and connectivity. We are in regular conversation with the Michigan DNR who is actively working toward removal of the Trout Pond Dam just upstream from the Mill Pond Dam. Together both projects would open up approximately 2.5 miles of connected stream channel. Approximately .2 miles downstream, Springfield Township is working to address a failed culvert that spans the river on a recently purchased 55-acre property which has been incorporated into the Shiawassee Basin Preserve. Removing both dams and the failed culvert creates a unique opportunity to connect the river from the headwaters at Shiawassee Lake down to the Holly Mill Pond Dam. Oakland County Parks and Springfield Township are working together on this project because each have property along the dam and Mill Pond. The Dam is jointly managed and maintained by OCPR and Springfield Township via a MOU wherein OCPR pays 55% and Springfield Township 45% of all necessary repairs and maintenance. This removal and restoration project would be funded via that same MOU. 123 SECTION 3 — COLLABORATING ORGANIZATIONS What other organizations are participating in this project and what are their roles? Springfield Township - Project Partner/Financial Partner; Road Commission for Oakland County - Project Supporter/working with us on restored road crossing; Michigan DNR - Project Supporter/Partner (have funded design/engineering); Additional Supporters: Oakland County Water Resource Commissioner, Friends of the Shiawassee River, Michigan Nature Association, Six Rivers Land Conservancy, Oakland County Economic Development & Community Affairs SECTION 4 — SUSTAINABILITY LINKAGES AND GOALS Describe the project's goals and how you will measure whether it has achieved those goals. Economic goals: See attached. Community or social goals: See attached. Environmental goals: See attached. SECTION 5 — RELATIONSHIP TO WIN OBJECTIVES Describe how the project fits with WIN's Vision, Mission and Guiding Principals. Vision: The project aligns perfectly with WIN's Vision. Both OCPR and Springfield Township consider ourselves stewards of the Saginaw Bay watershed. Springfield Township manages 670 acres along the river corridor and the community has prioritized stewardship of those resources. Mission: We are working cooperatively with the DNR, and have support from multiple important partners/supporters on this project. Removal of the dam will increase sustainability and resilience by no longer creating a hazard by overtopping during 100-year storm events. Our project mission is to open up and reconnect the Shiawassee, while bringing the community and partners together around this unique and important resource. Principles: see attached. SECTION 6 — RESULTS EFll"' What tangible results do you expect from the project and how will you measure them? 1. 0.6 miles of restored stream channel - to be monitored using Procedure 51 Survey Protocols for Wadeable Streams and Rivers to track the physical and biological condition of the restored stream channel. 2. 11 acres of restored wetland habitat - to be tracked using Coarse Level Metrics to assess the wetland restoration areas by measuring the cover of invasive species, native species, herbaceous and woody plants. SECTION 7 — COMMUNICATI How do you plan to communicate your project to the public and/or your intended audience? We have communicated regularly with the public since the very beginning of the project. Two public information meetings were held on March 5, 2019 and May 22, 2019. At both meetings a presentation was given of the feasibility study purpose and progress and time was given for open public comment and questions. These meetings provided feedback from the community prior to the Township Board special meeting where board members assessed the alternatives presented.. Planning is underway for additional community input related to the Design and Engineering phase of the project, with a focus on public use of the restored landscape. The Township maintains a list of those who requested to receive updates on the project. Currently about 125 individuals receive updates via email or postal mail. The last update was sent on October 2, 2020 and another will be sent in late November to provide notice of the January 19, 2021 Public Outreach Meeting with information on how to view materials and provide comment. Please visit the Web site for additional information: https://www.springfield-twp.us/our—Community/mill_pond dam/index.php 124 SECTION 8 — BUDGET Total Budget WIN Funds Personnel Expenses (briefly describe) Material and Supply Expenses (briefly describe) Equipment Expenses (briefly describe) Communication/Marketing Expenses (briefly describe) Other Expenses (briefly describe) Site preparation, Dam removal, Road Crossing Replacement, Total Project Cost Funds Requested from WIN $1,647,600 $25,000 $1, 647, 600 $25, 000 What funds have already been obtained for this project? (describe sources) OCPR has committed $453,000 for the project within its 3-year budget. Springfield Township has committed $93,362 as match for a NFWF grant application, but will contribute additional funding as needed. See attached for breakdown. How do you plan to finance the portion not funded by WIN? See above. Several grant applications as well as committed or budgeted funding from both Oakland County Parks and Recreation and Springfield Township. Have you contacted the community foundation in the area most directly benefited by your project? If yes, with what result? Township staff have spoken to the Community Foundation for Southeast Michigan about their failed culvert project and were told that an application would be more competitive for their grant programs if it tied into a larger community trails/paths plan. The township is working on developing such a plan, which will include connectivity from Mill Pond Park and the restored natural areas and will likely apply to CFSEM for funding for that recreation development project once the dam/impoundment restoration is completed. Is this an on -going project? If yes, how will funding be continued? Yes and no. The removal and restoration construction will take approximately 1 year. We then intend to monitor the site intensively for a minimum of 5 years. After the 5 year period both OCPR and Springfield Township will continue to monitor/manage their respective properties as part of their normal operating budgets. SECTION 9 — CERTIFICATION Our governing board approves the submission of this grant request. I certify that the information contained herein is accurate to the best of my knowledge Melissa Prowse Digitally signed Melissa Prowse December 1 2020 Date: 2020.12.01 15:36:25-05'00' , Authorized Signature Date Melissa Prowse, Supervisor - Planning + Resource Development Print Name and Title 125 Oakland County Parks and Recreation — Supplemental Information Sustainability Linkages and Goals Economic goals: We hope to see increased visitors to the Davisburg area once this project is completed, both to see the restored landscape in the short-term, and to utilize trails that will connect to downtown Davisburg in the future. Canoers and kayakers could potentially bring additional tourism and recreational activity to the Davisburg area. Community or social goals: With the removal of the dam, the installation of a new open -bottom culvert under Davisburg Road, and the newly restored wetlands areas, we anticipate a beautiful new community space that can be enjoyed by persons of all abilities. Mill Pond Park (Springfield Township) sits adjacent to the current Mill Pond and what will be the restored river and wetlands. The park will provide a perfect overlook into the newly restored landscape, in/around which the Township plans to develop trails in the future. Staff monitors use and visitors of Mill Pond Park and will continue to do so once this project is completed. Environmental Goals: One of our main goals is to restore the river channel as it was originally found in the landscape before the construction of the dam in 1836. This restoration will provide critical habitat and connectivity in riparian wetlands for species including the eastern Massasauga rattlesnake and Blanding's turtle. We hope to re-establish "hanging" prairie fens within the impounded area, contributing to a larger complex of wetlands known as the Long Lake Natural Area, one of the largest examples of a prairie fen complex in the world. Both OCPR and Springfield Township currently survey and monitor the mill pond and our respective adjacent properties. This will continue for at least 5 years post -completion. OCPR and the Township will also continue to perform Coarse Level Metric Surveys to monitor the property, as well as implement Procedure 51 Survey Protocols for Wadeable Streams and Rivers to track the physical and biological condition of the restored stream channel. Section 5: Guiding Principles Pleasant and healthy environment: this project restores the environment to its natural state, creating a healthy environment for both native fish, wildlife and plant species, and people utilizing the river and adjacent areas for recreation. Conserve historic, cultural and natural resources: While the Mill Pond and dam do not have any historical significance, they do carry cultural and sentimental value to some residents. Our goal is to restore the river to its historic/natural state, while recognizing and remembering the dam and mill pond with interpretive signage as part of future park development. Integrate economic prosperity, ecology and aesthetics: The restored river and new open -bottom culvert will, we think, be a beautiful addition to the already charming downtown Davisburg area. It will simultaneously hopefully bring new people to discover this community via road or water. Use land and infrastructure effectively: We are working with AECOM to design an efficient and effective removal and restoration project that still meets all environmental goals. We are working with the Road Commission for Oakland County to ensure that road removal and replacement is seamlessly integrated into the project. Continually evaluate and refine shared vision and goals: We have worked with the community on this project from the very beginning, and have defined the project based around our goals, and the feedback we received from the community. We plan on continuing to engage with the community through completion of this project, and the Township will continue to do so for future park amenity development to ensure that we refine and adjust as necessary. 126 MISCELLANEOUS RESOLUTION #21- IN RE: APPROVAL OF 2021 SAGINAW BAY WATERSHED INITIATIVE NETWORK AWARD (21-067) To: Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS in December 2020 Oakland County Parks and Recreation Commission (OCPRC) applied to the Saginaw Bay Watershed Initiative Network (WIN) for the Mill Pond Dam Removal and Restoration project; and WHEREAS Oakland County Parks and Recreation and Springfield Township jointly manage the Mill Pond Dam and impoundment through an interlocal governmental agreement in which OCPRC contributes 55% and Springfield Township contributes 45% for any needed repairs and maintenance; and WHEREAS in 2019 OCPRC and Springfield Township hired AECOM to conduct a feasibility study for the dam, and that study recommended removal of the dam and restoration of the natural river channel; and WHEREAS removal of the dam and restoration of the river channel and adjacent wetlands will benefit many native species including sunfishes, rainbow darter, rainbow mussel (species of state special concern), Blandings turtle (state special concern), mudpuppy (state special concern) and eastern Massasauga rattlesnake (federally threatened species); and WHEREAS a grant from the Saginaw Bay WIN was awarded in January 2021 for $25,000 for the dam removal and restoration project; and WHEREAS additional grants are being applied for to help further offset the cost of the total project (Capital Improvement Project #3128 SAC Millpond Dam Restoration), which has an estimated budget of $1,647,600; and WHEREAS the project is projected to begin in FY2022. NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission hereby recommends that the Oakland County Board of Commissioners approve and accept the 2021 Saginaw Bay Watershed Initiative Network grant award of $25,000 for the period of February 2021 through June 30, 2027. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends that the Oakland County Board of Commissioners approve the following budget amendment: Parks and Recreation (Fund# 50800) Revenues: FY2021 5060101-160000-690189 Capital Asset Contributions $25,000 $25,000 Expenses: 5060101-160000-796500 Budgeted Equity Adjustments $25,000 $25.000 Date: Moved By: Supported By: AYES: NAYS: 127 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 10 E-1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Dunnellon, Jr, Chief of Park Facilities Maintenance & Development Submitted: January 27, 2021 Subject: Groveland Oaks — Sanitary Sewer Study Update & Proposal (1) Northwest Oakland Interceptor (NWOI) Study Update (Informational) (2) Groveland Oaks - Facility Sewer Connection Study Proposal (Approval) PROJECT CATEGORIES Agenda Type: Approval Type: Project Type: EXECUTIVE SUMMARY Consent Agenda Conceptual Approval ✓ Capital Improvement ✓ Regular Agenda Construction Approval Maintenance ✓ General Approval Enhancement 1. History a. Early 2020, and at the request of both Groveland and Holly Townships, the Oakland County Water Resource Commissioner's (WRC) office, in partnership with the Genesee County Drain Commission Water & Waste Services (WWS) office, began a sanitary sewer extension study for a NWOI from Genesee County to Grange Hall Road & Dixie Highway. This request was based on the township's Master Plans for commercial development opportunities for recreation. b. WRC contracted with Rowe Professional Services, Inc (RPS), Flint, Michigan, to complete the study by holding a series of stakeholder/property owner meetings to determine owner interest, sizing of the sanitary system and estimate associated costs of the NWOI, including property owner Residential Equivalent Units (REU's). These REU's are used to estimate the assessed cost to the individual property owner. c. In Spring of 2020, OCPRC completed a project for monitoring (5) individual sanitary septic fields within the Groveland Oaks County Park to comply with the newly require Michigan Department of Environment, Great Lakes and Energy (EGLE) Ground Water Discharge Permit (GWDP). As part of this compliance and due to the age of our existing sanitary septic fields, EGLE recommended that we begin exploring other sanitary options for this park. d. It is important to note that the Holly Recreational Campground, operated by the Michigan Department of Natural Resources (MDNR) has completed design/engineering for the replacement of their failed camping dump station septic field, which is estimated to be over $2 million dollars and does not include other park sanitary facilities. i. Holly Recreation Campground has been operating without a sanitary dump station for more than 2 seasons and continues to offer weekly Recreational Vehicle pump and haul services to their guests. 2. Northwest Oakland Interceptor Study Update — Groveland/Holly Oaks County Parks a. WWS is proposing a project to extend sanitary sewer south from Irish Road and 1-69 to southern border of Genesee County to serve Grand Blanc Township and Goodrich. WRC would then extend the system into Oakland County that will make sanitary sewers available to Groveland Township, Holly Township and Brandon Township when completed. 128 Page 2 b. WRC and WWS began to hold stakeholders' meetings with the Townships, Oakland County (Parks, Health, Planning, WRC), and Michigan Department of Natural Resources (MDNR) to achieve the following outcomes: i. Gain an understanding of the potential for sewer service to NW Oakland County ii. Define the potential service area and anticipated flows iii. Understand the legal mechanisms of how this could work iv. Develop a schedule for next steps v. Refer to Attachment A — WRC stakeholder Meeting Presentation c. On December 16th, staff met with WRC and RPS for the purpose to review the potential of extending a sanitary sewer (NWOI) to the intersection of Grange Hall Road and Dixie Highway as part of OCPRC's exploration of sanitary options for Groveland Oaks County Park. i. With an estimated 60% of owner participation within the preliminary sanitary districts and an estimated 114 REU's, at approximately $13,350 per REU, the preliminary Groveland Oaks interceptor assessment would be approximately $1.5 million. (1) Refer to Attachment B — Groveland Oaks - Detailed Calculated Basis for REU's. ii. This assessment does not include costs to connect the various internal park facilities to the proposed interceptor. b. All properties within the sanitary district were evaluated for current and future REU's to properly size the diameter of the interceptor pipe. This includes Holly Oaks ORV Park. Although there is no plan to locate a facility at the park that would generate sanitary waste, staff would be remiss to ignore the potential property investment now for a future possibility. i. With an estimated 60% of owner participation within the preliminary sanitary districts and an estimated 4 future REU's, at approximately $13,350 per REU, the preliminary Holly Oaks interceptor assessment would be approximately $54,000. ii. MDNR staff are aware of this potential investment. 2. Request for Proposal Scope of Work a. As part of the review for potential participation in a NWOI project and as part of RPS's current contract with Oakland County, staff requested an engineering proposal to complete a study for the connection of various internal park sanitary facilities to the proposed interceptor, including an opinion of construction costs. i. Refer to Attachment C — RPS Proposal 3. Need a. As mentioned in 1.c, as part of GWDP compliance and due to the age of our existing sanitary septic fields, EGLE recommends that we begin exploring other sanitary options for this park. 4. Review and approval history Date Description 8/2021 Executive Officers Report 2/2021 Commission Meeting 5. Funds requested a. Current FY2021 budgeted amount: $0 b. Recommended total amount: i. Rowe Professional Services, Inc, $14,500 ii. Proposal will be operationally funded from Administration Contracted Services line item. c. If authorized, staff will communicate to the Commission study results and any further recommendation(s). ATTACHMENTS 1. Attachment A — WRC Stakeholder's Meeting Presentation 2. Attachment B — Groveland Oaks Detailed Calculated Basis of REU's 3. Attachment C — RPS Proposal 129 Page 3 STAFF RECOMMENDATION Staff recommends a contract change amendment to Rowe Professional Services, Inc. of Flint, Michigan, Contract #4869, in the amount of $14,500 to complete an engineering study to connect the various Groveland Oaks Park sanitary facilities to the proposed NW Oakland Interceptor. MOTION Move to approve a contract change amendment to Rowe Professional Services, Inc. of Flint, Michigan, Contract #4869, in the amount of $14,500 to complete an engineering study to connect the various Groveland Oaks Park sanitary facilities to the proposed NW Oakland Interceptor. 130 _IlWRc WATER RESOURCES COMMISSIONER Jim Nash Northeast Oakland County Sewer Extension Discussion December 16, 2019 131 Agenda • Introductions/Welcome • Desired Outcomes • About WRC • GCDC Project Overview • Potential Sewer Service Area and Flows • Costs • Schedule • Legal • Next Steps • Discussion 132 Desired Outcomes • Gain an understanding of the potential for sewer service to NW Oakland County • Define the potential service area and anticipated flows • Understand the legal mechanisms of how this could work Develop a schedule for next steps 133 Oakland County Water Resources Commissioner's Office • Elected position responsible for water, sewer and storm drains — 13 drinking water systems — Own and operate 3 regional sanitary interceptor systems serving 750,000 people — O & M for 15 additional local sewer systems under contract — 3 major wastewater recovery facilities and several community septic systems and the City of Pontiac — 4 Sewage Retention Treatment Basins — Operates seven sanitary storage facilities • WRC consists of 362 highly trained employees 134 OCWRC Sewerage Systems Ciund 61011[ Tpwnshlp Sewage Disposal Systems Clinton -Oakland Sewage Disposal System Commerce -White Lake Sewage Disposal System Evergreen -FarmingtDn Sewage Disposal System Huron -Rouge Sewage Disposal System Macomb Sewage Disposal System Oakland-Macornh Sewage Disposal System Pontiac Sewage Disposal System Southeastern Sewage Disposal System Walled Lake -Novi Sewage Disposal System Municipally Operated Sewage Disposal Systems 135 Proposed Project -1 4 • Genesee County Drain Commissioner WWS • Extension of 24-inch sewer to serve Grand Blanc Twp and Goodrich • Upsize to 27-inch sewer is possible • WRC asked by Groveland and Holly to facilitate discussions Grand -;i Blanc Tw p Kcarsley Creek Interceptor Conceptual OvaraM layout 1 ir5th = 5.DW reek pwrip Station E)FaVlty M9in -. Fama main 6 136 Background • No other plan to service this area with sewer • Village of Holly has WWTP • NW Oakland County natural watershed flows north into Genesee County • Previous interest by Ortonville and Brandon Township for service OGEMAVV 10SW RDSCAM MDN 3 ,4RERWAC BOLA N -� HU {EigY MI $Qtid SAKI WC , � Legend SHIAW EE County Boundary Watershed Boundary UM �! stream 50 0 50 100 M ometers 137 Potential Service Area • Review of Assumptions — Residential Equivalent Unit (REU) =single family home — Residential densities — Mixed Use — Commercial — Industrial — Recreations land 138 Potential Service Area 9 139 Towns hip of Holly Land Use Area REU (Acres) (Low =a est.) SF 14,000 to 43,559 SFT SF 1 to 2.4 acres Mixed Use Commercial/ Office Industrial I& 725.6 725.6 7.10 2.96 58.5 91.8 189.6 -- 262.2 262.2 7902 7.1 178.2 933.6 Single Famil,;-. 14,0Wto 43,559 sq. ft.!Holly Single Family. 1 to 2.4 a€res!Holly 0 Recreation .'C _ _ _ t _ i!Holly 0 Mixed Use!Holly C C _ _ _'olr'Offi€e!Hoily Industrial!HoIly .0r +g+'A314 4� Township of Groveland SF 1 to 2.4 acres 49.64 20.68 49.64 SF 2.5 to 4.9 acres 304.83 62.21 121.93 25.47 Mobile Home Park (186 -- 76.26 homes) Mixed Use 309.31 485.62 942.78 Commercial/office 212.69 -- 1047.52 Industrial 55.42 55.42 277.12 Recreation/ 2301.82 -- 155.89 Conservation* Single Family, 1 to 2.4 a€res!Groveland Single Family, 2.5 to 4.9 a€res!Groveland 0 Re€reationr'C _ ,_ , _ !Groveland 0 PubIi€/InstitutionaI!Gro:reland Mobile Home Park!Groveland 0 Mixed Use!Groveland C _ _ .'ol/'Offi€e!Groveland Industrial! Groveland Public/ 7.19 -- 64.33 Institutional** .. *Recreation/Conservation includes: Groveland Oaks, Holly Oaks (ORV), Renaissance Fest, Holly State Recreation Area ** Public/Institutional includes: Groveland Twp. Fire department, Mt Holly buildings -mrz�—n 141 Prn." Service Area REU Tabulation 4WArea (acres) High REU Holly Twp 11530 21016 10,332 61174 Groveland Twp 953 11918 21635 21277 Groveland Oaks 398 50 100 75 DNR Land 11927 50 100 75 TOTAL 41808 41034 131167 81600 142 Service Area Flow Calculation Low 41034 Total REUs High 131167 Low 1.96 Proposed Flow High 6.42 (cfs) Average Assumed 1 REU = 315 gpd 4.19 143 Overall Costs • Construction Cost — $16 million for Central — $19 million for West — GCDC to discuss assumptions (limits of project included in estimate?) — % to be paid by OC customers • Genesee County Capital Improvement Fee — $1,000 per REU (single family home) • OC WRC costs are TBID 144 Schedule • Genesee County plans to have preliminary plans by June 2020 • WRC needs to finalize needed flows • Legal needs time to draft agreements • Financial needs time for bonding • Additional technical discussion for design input 145 Legal Mechanisms • Service Agreement between counties • O & M agreement for local systems • Act 342 Agreements with Groveland and Holly Townships — System owned by the County on behalf of and for the benefit of the Townships, WRC is the County Agency — County issues debt, repayment by the Townships • Chapter 20 Drain — Formed by petition — Governed by a drainage board — Drain issues debt, apportionment to local units 146 Next Steps • WRC to finalize service areas and populations • WRC to develop a better project cost estimate and schedule with Genesee County • Stakeholders to determine interest in participation • Begin financial and legal discussions • Detailed technical discussion 147 Discussion • Have we captured the correct assumptions for development and sewer needs? • What additional information is required? • Are there additional stakeholders that were not present? • What is the level of interest? 148 Groveland Oaks County Park Basis for REUs December 23, 2020 ROWE Professional Services Company completed an NPDES permit application for Oakland County Parks in 2019 for Groveland Oaks County Park. The projected existing residential equivalency units (REUs) projection for the park are based on the calculations in the NPDES permit application. The existing park facilities are shown on the following map. GROVELANO OAKS COUNTY PARK CAMPGROUND PULL NOOK -UP SITES -SECTIONS: A, B & C VISITOR PARKING YORT �teaT WATER & ELECTRIC SITES - SECTIONS: D, E & F o TRAIL Grass Lapp P Paved hp Loop Q RESERVABLE SITE G ACCESSIBLL YURT . TRAIL HEAD WALK IN SITE PAVILION ROAD RESERVABLE PULL THROUGH SITE ® RESTROOM WIFI HOT SPOT CAMPGROUND HOST SITE - FIREWOOD SOLO AT CONTACT PLAYGROUND 5TATION ANO MINI GOLF CABIN / - ICE SOLD AT CONTACT STATION Group �' ® DUMPSTER AND M1 Ni GOLF ■ � Camping Areas Group Camping;trros a i Stating �21 Can it Station 201 12e 9a 37 35 3 B .33Y 63 4' t - Mathews . Ball Pit Pavilion Cottage Island k I � t Arcade & Baat Rental Paradise S' Pavilion Accessible Fishing Dock N — m x a C m C7 GYAKLAND COUNTY PARKS 149 Groveland Oaks County Park Basis for REUs December 23, 2020 Page 2 The existing tanks and septic fields in the park are shown in the following map. Existing REU's The existing average day wastewater flows are based on the following from the NPDES groundwater discharge permit application: • Total Discharge from Site System AB, System C, and Concessions = 27,300 gpd o Final Effluent System, System AB and Dumpstation = 13,050 gpd o Final Effluent, System C = 7,500 gpd o Final Effluent, Concessions System = 6,750 gpd o Total = 13,050 gpd + 7,500 gpd + 6,750 gpd = 27,300 gpd The average day wastewater flows were estimated as stated in the assumptions below for the park facilities not included in the NPDES permit application: • Average day flow from Pines restroom and laundry = 8,000 gpd o Based on 20.6 gallons per minute (gpm) average flow from fixture count, 13 hour per day operation and 50 percent usage factor per day • Maintenance Building and Resident = 630 gpd o Estimated based on use Total Existing Average Daily Flow = 27,300 gpd + 8,000 gpd + 630 gpd = 35,930 gpd o 1 REU = 315 gpd Total Existing REUs = 35,930 gpd / 315 gpd = 114 REUs 150 Groveland Oaks County Park Basis for REUs December 23, 2020 Page 3 Future REU's According to Oakland County Park Management, Groveland Oaks is not planning on any expansions of their sanitary sewer for the foreseeable future. Groveland Oaks Potential Tap -in Cost Scenarios: Only Phase 1 ofReeion 1 is constructed ($27.9M) $1OM Gen Co & $17.9M Oakland Co a. Phase 1 Total Existing REU's = 913 i. Cost per REU = $27.9M / 913 REU's = $3OK per REU b. Phase 1 Total Future REU's = 3,483 i. Cost per REU = $27.9M / 3,483 REU's = $8K per REU c. Groveland Oaks Facilities i. Ex REU's — 114 REU's x $3OK per REU = $3.4M ii. Future REUs - 114 REU's x $8K per REU = $912K iii. In addition to the two extremes shown above, a realistic scenario might be if 60% of the total future REU's actually commit to tapping into the system. That scenario would cost: 60% of 3,483 REUs is 2,090 REUs Cost per REU = $27.9M / 2,090 REU's = $13,350 per REU So, in this scenario the Groveland Oaks tap -in cost would be: 114 REUs X $13,350/REU = $1,521,900 THESE COSTS DON'T INCLUDE THE COST OF RUNNING A COLLECTOR SEWER FROM THE PARK FACILITIES TO THE KEARSLEY CREEK INTERCEPTOR (KCI) AT DIXIE HIGHWAY \\fh\cad\Projects\20C0071\Docs\Design\REU Calculation\Groveland Oaks\Groveland Oaks Basis for REUs - final.docx 151 ROWE PROFESSIONAL rab% SERVICES COMPANY Large Firm Resources. Persona(Attention. ,�, January 19, 2021 Mr. Michael J. Donnellon, Jr. Chief of Park Facilities Maintenance & Development Oakland County Parks 2800 Watkins lake Road Waterford, MI 48328 RE: Sanitary Sewer Study to connect Groveland Oaks County Park to the proposed Northwest Oakland Sewer Interceptor Dear Mr. Donnellon. ROWE Professional Services Company is pleased to submit this proposal to provide engineering services to complete a study to determine the feasibility and associated costs to connect the various facilities within the Groveland Oaks County Park to the proposed sanitary sewer interceptor. Currently, the Groveland Oaks County Park utilizes various pump stations, sewers, dump station, septic tanks, and disposal fields to convey, treat, and dispose of the sanitary sewer waste. The focus of the proposed study will be to evaluate the feasibility of connecting campsite areas A, B, and C along with the Pines Restroom and Laundry facility, concession building and bathhouse, maintenance building, and residence to the proposed sewer. Based on our discussion, we propose to evaluate the following options: SCOPE OF SERVICES OPTION ONE: Develop a schematic route (plan view only), with proposed depth elevations based on Oakland County GIS topography, for a proposed sewer (potentially a combination of gravity and force main pipes) to connect the maintenance building, residence, concession building and bathhouse, Pines Restroom and Laundry facilities to campsite areas A, B, and C, and the dump station and discharge to the proposed sanitary sewer interceptor to be located along Dixie Highway. The layout will utilize the existing pump stations, to the extent possible, to collect and convey the sewage to the proposed interceptor sewer. Since the park is lower in elevation than Dixie Highway, it is likely it will be necessary to pump the sewage up to the proposed interceptor sewer. OPTION TWO: Develop a schematic route (plan view only), with proposed depth elevations based on the Oakland County GIS topography, for a proposed sewer (potentially a combination of gravity and force main pipes) to connect the maintenance building, residence, concession building and bathhouse, Pines Restroom and Laundry facilities to a proposed sewer to be constructed along Grange Hall Road south to McGinnis Road and then west to the proposed interceptor on Dixie Highway. This option could provide cost sharing opportunities with the MDNR' s Holly Recreation Area's sewer connection. Additionally, we will develop Engineering I Surveying I Aerial Photography/Mapping I Landscape Architecture I Planning Corporate: The ROWE Building, 540 S. Saginaw Street, Ste. 200 • Flint, MI 48502 • O (810) 341-7500 • F (810) 341-7573 With Offices In: Farmington Hills, MI • Grayling, MI • Kentwood, MI • Lapeer, MI • Mt. Pleasant, MI • Myrtle Beach, SC www.rowepsc.com 152 Mr. Michael J. Donnellon, Jr. January 19, 2021 Page 2 a schematic route for a proposed sewer to connect campsite areas A, B, and C and the dump station, and discharge to the proposed sanitary sewer interceptor to be located along Dixie Highway. REPORT We will prepare a summary report which will include a narrative of the project, summarize each option, and include a schematic layout of each option. ROWE will also develop an opinion of project cost for each option which will include abandoning and decommissioning the existing septic tanks and disposal fields. We will review a draft of the report with you and your team, incorporate your feedback, revise the report, and provide a digital version and hard copies for your use. COMPENSATION ROWE proposes to provide these services for a lump sum fee of $14,500. We will invoice the county monthly based upon work completed during that billing period. Design phase services are not included in this proposal; however, we can prepare a separate proposal to provide these services if desired. SCHEDULE We can begin this work within two weeks of your authorization and have a draft of this study for your review approximately six weeks after we commence. ROWE appreciates the opportunity to provide this proposal and we are looking forward to assisting you with this project. If you are in agreement with this proposal, please sign in the following space provided and return to our office. Let me know if you have any questions or require additional information. Sincerely, ROWE Professional Services Company TC ?ekT heatley, PE I Vice President Having reviewed this proposal, acceptance of this proposal is hereby confirmed. ROWE Professional Services Company is authorized to proceed with the work. Accepted by: Signature Date Print Name and Title SAWork in Progress\OCPR Groveland Oaks Park\Sanitary sewer study for Groveland Oaks.docx 153 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 10 F FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: January 27 2021 Subject: Construction Approval — Holly Oaks ORV Park — Dixie Ledge Phase One Construction Project PROJECT CATEGORIES Agenda Type: Consent Agenda ✓ Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement INTRODUCTION AND HISTORY The Holly Oaks ORV park has partnered with Mt. Holly Ski and Snowboard Resort to utilize its parking lot during the peak season (May — October), which alleviated parking or stacking congestion on busy days. When the rental period ended at the end of October 2020, the park switched over to utilizing the Dixie Ledge parking lot (off Shield's Road) for the remainder of the season. OCPR received a grant of $199,000 from the DNR in 2020 to help complete the parking area. This funding is to help develop approximately 'h of the total Dixie Ledge parking area, which will be developed in phases. In September 2020, Groveland Township Planning Commission BZA approved a 2-year variance for 2020 and 2021 for site plan approval related to the Dixie Ledge Parking lot, which is currently utilizing compacted asphalt millings for the parking lot surface. Just before the 2 years are up, we will have to go before the township board and either ask for an extension or for the board to approve a permanent variance. Construction of Phase One Dixie Ledge Parking Lot will be over the next few months in preparation for public opening in April 2021. This scope of work for phase one is in preparation for obtaining site plan approval from Groveland township at the end of 2021. Base Bid #1 — Phase One Parkina Lot Earthwork/Grading: The project scope of work includes earthwork necessary to obtain the proposed grades for the proposed asphalt millings parking lot as shown on the plan. Work included to be performed by vendor shall be all earthwork including stripping existing topsoil, excavation of subgrade, compaction of excavated soils, cutting drainage swales, re -spreading of stripped topsoil for seeding/restoration. Erosion control measures work includes riprap spillways, check dams, seeding and straw blown mulch in embankment area. Phase One Parking Lot - OCPR In-house Staff: The following scope items will be completed by OCPR staff; Remove and replace sections of existing split rail fence, installation of approx. 3200 square feet of concrete block retaining wall, installation of approx. 2,000 tons asphalt millings used for 4" depth hardscape parking surface. Construction Biddinq The construction drawing plan set for the Phase one Parking Lot Earthwork/grading work was sent to four (4) Oakland County Annual contract vendors that specialize in earthwork operations. All annual contracts are publicly announced and 154 Page 2 competitively bid through Oakland County Purchasing. Three vendors confirmed receipt of plans and notified OCPRC they would plan to submit a proposal. The identified scope of work to be completed by OCPRC in house staff will purchase materials through Oakland County Annual contract vendors. Funds requested a. FY2021 Capital Improvement Program (CIP) $0 b. Recommended total project amount: i. Construction — Stante Excavating Inc. Wixom, MI $129,500 ii. Construction - Compaction Testing Allowance (Annual Contract) $7,000 iii. Material - Retaining Wall Allowance (Annual Contract) $38,500 iv. Material — Asphalt Millings Allowance (Annual Contract) $24,000 v. Total Project Cost: $199,000 *OCPRC will be reimbursed in full from the $199,000 ORV grant fund the DNR received in 2020 ATTACHEMENTS • Attachment A — Park Location Map • Attachment B — Project Construction Drawings • Attachment C — Award Recommendation STAFF RECOMMENDATION Staff recommends the Commission award a contract change order to Stante Excavating Inc. of Wixom, MI contract #5664 for the Holly Oaks Dixie Ledge Phase One Construction Project in the not to exceed amount of $129,500 for a total project amount of $199,000 Construction — Stante Excavating Inc. Wixom, MI $129,500 Construction - Compaction Testing Allowance (Annual Contract) $7,000 Material - Retaining Wall Allowance (Annual Contract) $38,500 Material — Asphalt Millings Allowance (Annual Contract) $24,000 Total Project Cost: $199,000 Note* - As of the date of this memo staff was still verifying one proposal from an annual contract vendor for the Base Bid #1 — Phase One Parking Lot Earthwork/Grading scope of work. If for some reason we need to adjust the award recommendation for this project presented today, we will bring this back for the Commission's approval. MOTION Move to award a contract change order to Stante Excavating Inc. of Wixom, MI contract #5664 for the Holly Oaks Dixie Ledge Phase One Construction Project in the not to exceed amount of $129,500 for a total project amount of $199,000 Construction — Stante Excavating Inc. Wixom, MI $129,500 Construction - Compaction Testing Allowance (Annual Contract) $7,000 Material - Retaining Wall Allowance (Annual Contract) $38,500 Material — Asphalt Millings Allowance (Annual Contract) $24,000 Total Project Cost: $199,000 Note* - As of the date of this memo staff was still verifying one proposal from an annual contract vendor for the Base Bid #1— Phase One Parking Lot Earthwork/Grading scope of work. If for some reason we need to adjust the award recommendation for this project presented today, we will bring this back for the Commission's approval. 155 I *r o �D n'0 o Z N �o o0 rn cr = 1 �\ o Zm »0)'i 2X 0 m PREPARED FOR OAKLAND COUNTY PARKS AND REC C) OAKLAND COUNTY ORV SITE PLAN s� N oN ORV PARK SHEET (019 ROWS PROFESSIONAL SERVICES COMPANY The Rowe Building 540 S. Saginaw St., Suite 200 Flint, MI 48502 PLAN DATE: PROJECT MGR: 0: (810) 341-7500 REVIEWER• F: (810) 341-7573 SCALE: www.rowepsc.com AUGUST 2020 DRS JAW 1 of = 15 0' W 0 0 PLOTTED:7/30/2020 3:41 PM R:\Projects\18CO252\Dwq\Construction Drawings\SH-18CO252—SITE-3.dwg N GRADING TABLE GRADING TABLE GRADING TABLE RADIUS POINTS CONTRACTOR SHEET QUANTITIES (IN CONTRACT) BY OTHERS SHEET QUANTITIES (IN CONTRACT) 0 30Ift 60 ft POINT ELEVATION DESCRIPTION STATION OFFSET POINT ELEVATION DESCRIPTION STATION OFFSET POINT ELEVATION DESCRIPTION STATION OFFSET POINT DESCRIPTION STATION OFFSET DESCRIPTION UNITS QUANTITY 100 TP=1004.28 SPRING POINT 25+18.69 20.00' R 112 TP=996.50 SPRING POINT 30+25.49 103.20' R 129 TP=998.52 29+00.00 27.00' L 200 42' RADIUS 25+18.69 62.00' R DESCRIPTION UNITS QUANTITY 101 TP=1001.65 SPRING POINT 25+56.49 43.71' R 113 TP=996.50 SPRING POINT 30+44.19 111.76' R 130 TP=998.51 LOW POINT 29+17.00 27.00' L 201 47' RADIUS 25+49.32 62.00' L Excavation, Earth Cyd 15,370 Millings Cyd 1,825 Embankment, CIP Cyd 16,858 Pedestrian Path Markers Ea 32 N 102 TP=1000.11 SPRING POINT 25+89.47 73.17' R 114 TP=996.75 SPRING POINT 30+99.12 123.73' R 131 TP=998.88 30+00.00 27.00' L 202 50' AND 58' RADIUS 26+08.71 18.46' R ) Turf Establishment Syd 6,500 Fence, Split Rail Ft 805 CO M 103 TP=999.37 SPRING POINT 26+19.08 83.58' R 115 TP=997.66 32+00.00 123.73' R 132 TP=999.78 31+00.00 27.00' L 203 132' RADIUS 30+99.12 8.27' L � � U Riprap Syd 150 Farm Fence Ft 810 104 TP=998.89 CURVE MID POINT 26+44.99 90.85' R 116 TP=998.52 SPRING POINT 32+94.97 123.73' R 133 TP=1000.68 32+00.00 27.00' L Q o F- II 105 TP=998.47 SPRING POINT 26+71.61 94.70' R 117 TP=998.56 33+00.00 123.92' R 134 TP=1001.58 33+00.00 27.00' L Trees Ea 41 Z Concrete Block Retaining Wall Sft 3,200 Q 106 TP=998.07 27+00.00 96.54' R 123 TP=1003.14 25+49.32 15.00' L 107 TP=996.78 28+00.00 97.03' R 124 TP=1002.34 25+77.23 24.19' L PROJECT SLOPING NOTE 108 TP=996.04 29+00.00 97.03' R 125 TP=1002.04 26+00.00 33.82' L THIS PROJECT INCLUDES EARTHWORK NECESSARY TO OBTAIN THE PROPOSED GRADES FOR THE PROPOSED HMA MILLINGS 109 TP=996.02 LOW POINT 29+17.00 97.03' R 126 TP=1001.83 26+12.90 34.38' L PARKING LOT AS SHOWN ON THIS PLAN. WORK INCLUDED IN Q LLj 110 TP=996.37 SPRING POINT 29+97.20 97.03' R 127 TP=1000.56 27+00.00 27.64' L THIS CONTRACT TO BE PERFORMED BY THE CONTRACTOR Z � w UJI SHALL BE ALL EARTHWORK (EXCAVATION AND EMBANKMENT) 111 TP=996.47 CURVE MID POINT 30+11.68 98.59' R 128 TP=999.26 28+00.00 27.00' L AND PLACEMENT OF TOPSOIL ALL OTHER WORK TO BE w PERFORMED BY OTHERS. a a of N 0 O � U 1000 M M N O CEO \�-1002---- - --\-------_�/ oo�� NUMBER OF SPACES 00 0 - �1° - - - - - / SEE SHEET 6 (FOR ENTIRE PARKING LOT) r ^ - 1004- °2 - / FOR SECTION B-B \ 12.5 X 75 - 2 ��nJ I�.� 0 LL SPLIT RAIL FENCE B ,00 12.5� X 62�5' - 23 SEE SHEET 6 D IX I E H WY PAID FOR AS, 6' 12.5' X 55' - 31 / EXISTING PAVED SHOULDER FOR SECTION A -A 12.5 X 25 - 55 4 ADA SPACES T . Fence, Split Rail \ ( ) - � ,._p A PROPOSED ROAD PER BY OTHERS EVERGREEN BUFFER PROPOSED RETAINING WALL- 10' X 20' - 40 I _ `ORV LOT SURFACE DETAIL I PAID FOR AS Concrete / / PAID FOR AS, Trees Block Retaining Wall BY OTHERS / 10' X 10' - 40 U BY OTHERS g 'y _� � � � \ � TOTAL = 191 }-={ r � \ 1000 -1002 _ RQM t � \'- - - �25 TP - - - - - - -1004- = I _ ALL PARKING SPACES w 1p1p 201 1002.04 c 1001.83 \ - _ - - - - - - - - - - - 1004- � - - - - - - - - 127 TP _ - _ -1004 _ - - - GREATER THAN 10 X 20 )( x _ EXISTING PROPERTY LINE 1000.56 - - - - - - _ - c -1006- - - J 1p06 I 1-1ooa- - ARE BARRIER FREE )( )( )( ( )( ' I - 998.88 *1004 \ * * coos - 1004 )( )( )( )( )( )( S( 1( 1(� )t - 1006_ �- * * 1006 * 1004 _ ) )( )L� )( )( cV o o`er 1002- - 1004 _ _ 1006A _ _ * * * * - * * _ 1006 124 TP -1- - - 101002 1002� ¢ i - * 10n _ *1002 * 1002 �1004 N - 1004 * * 1p0a W oN Ill W ----- _ 1002.34 -�------------ - W 1002 100 123 TP � .'�-------------- LiJ � a-- ------- --------- 4 �� 128 TP ------------------ -- 4 2 � -------- _ Cn 1003.14 999.26 I 99 TP 99 TP ------ c _ �_-__ _------- Ljj -I---� _ '� ------------------ -- ------ - N 998.52 998.51 132 TP � W � ------ --- 0 P4 _ 27+00/ �� �- % 999.78 133 TP 134 TP Cn � � 26+00 I I - I 28+00 I I 29+00 - / -30+00 - .( 203 l 1000.sa 1oo1.5s I - N \ I 100" I I - -31 i 00 - - -�� 32+00 - - _ 00 oLo 2 I I I o C>D 100 TIP.2 °0 202 \ oo� M O Cn 1oo4.2s R50 �� 1002 / 1000 PROJECT CONTROL LINE 8 zoo V Z PER DETAIL L U 1001.65 ��� ON SHEET 8 ■LLJ _PROJECT CONTROL LINE- - \� _ _ (�/� I� - 108 TP V - 100 - 'J �W \ -�t ��-- _ N'� 105TP i� --� i��� 1 ` f -� - v .f�-�--_ ---_ X �____ 998.47�� _�� ��_- %� ��� _��� \ 109TP \ - �\ -` ----- \��_V � -'� -- _ _ ---- _ _/ / _ �_ �� sss.o2 ----"� sss. W e \ \ 102 TP 103 TP� - - -----�-_ -------�-� - �`�` - -- �= /\_ _ _ -__ f \ I \ \ _ _ ------ - ----- f �� \--_----- - PER DETAIL _ W T� ( �- - - --------+-�� j, y0 ON SHEET 8 _ C� O W \\ (- _. �99807 ` - S ( 107 TP / TIP 6- I V \ 04 \ Cl1 O \ \ > \ �� i _ ,°e ✓ \� 110 TP ti _ N \ �- E-3 + 104 TP J- T 9 �\ _1 ( ' v -\ 994- '\ 996.37 M \ - \ M /� \ I sss.ss J� J , \ \� �"' _ . __ .\� _ J992_ o a `\\ /nv1 . _ /� LZ _�� _ \ I 115 TP - > \ M \ �o \\\ \ \ \ ��� �\ _ \\� �.� ��.�-\ ,Vti� `^ -i� ,i - 990- -'�-�- � �o `� / - �\ i ���� 9 �- _ �t'�Z--- ___- --- -___ - _-�-- =-=t=---__:_ - -� ----_ , O O a 3 loo0 �� 986 / �! _ _ •v; �j ' 9s6.50LO 1 -- -� __ ------ ♦♦ SURVEY WAS TAKEN ON o w \ \ \ n- '� -� l i 1 114 TP L - N r 3 21 19 FOR THIS PROJECT E-3 \ \ \ \ \ \ �� \ �� /�� / v 084 \ ^ I\ o 0 0 -PROPOSED CARSONITE PEDESTRIAN PATH MARKERS 992- 996.75 994 - i1s AND SOME CONDITIONS MAY z C, \ l PROPOSED FARM FENCE PAID FOR � - -� / 982� L J 1 1000 /�,� 998.52 �...� - N / \ C PLACED EVERY 25 ON CENTER (TYP) PAID FOR AS 996- ' VARY FROM ORIGINAL SURVEY. Q PER DETAIL \ \ \ n \ AS, Farm Fence BY OTHERS / r J / - 980 Pedestrian Path Markers BY OTHERS 988-- 990� 1% / �� �\ -=1/ 9'' 994 \ w Z Z 00 ON SHEET 8 c \ \ / \ \ \ / / �\ o o _ - 1 \ 1000 / \ 117 TP \ \ \ \ r \ \\ / , 97� - - - � I/ /% -992- \ - + Q 97C Ld - 200 \ \)8 s s. o 9 `' \ - _ 990 /990 GHTING INFORM W ol- o/ \ 9 \ 84 98f -J�\ \ -�-- / / I \ 990 �LQ�. 3 - I - i 1 _ THERE IS NO PROPOSED O = C \o \ \ �I o\ \ ✓ % fi72 I �°° - �9` �� , 9ss- 9863 LIGHTING FOR THIS SITE. V Q \ \ \ I ( - 4 ,PROPOSED PEDESTRIAN WALK \\ 990 � -98g - - 1 .0 1'� I 970 m�^' �, .� PER ORV LOT SURFACE DETAIL v 982 �� - - - / /� THE PARK WILL BE CLOSED H I\ \ \ 0 1 \ \ \ \ \ \ L I III I I / ��� i ►�� b `. \ ` \ �\ \ ��, \, ~ - - - � � / '982 -984 �7�- f \ FROM DUSK TO DAWN. U) l� �'. 968 _ �6�\� \ ___�J , L_� 984-- Q o 966 _ _ \ \ g�0 9j PROPOSED SHOULDER PER - - �r� 9801 _ Z 3 -968 064 I - Se ° \ \ ` \ 2 ORV LOT SURFACE DETAIL �98� - - I � ��' \ '4 � 1__ s \ \ \ I o I \ °' 1 1 I 1/III I I I I g66 / - - 062 op \ �� �� 964 - _/-� �� J�o \ \ 1 \ I III I ► • i \ - �-- J ---� 00 ��� / 9so ►\\ \9\--�-� 6 / 158 8 .� - \ 970\_9� 960 2,\� Q \ ` co A 9 \ 964 - 96 - PROPOSED ROAD PER ORV h p0 �958- - \ 6' LOT SURFACE DETAIL EXISTING WATER LINE -� PROPOSED GRADING LIMITS - - _ _ O PLAN SUBMITTALS AND CHANGES CONTRACTOR SHALL PLACE Embankment, CIP AS NEEDED BIDDING DOCUMENTS REV: CD PROPOSED RIP RAP OUTLET (TYP) TO ESTABLISH A 1:3 MAX SLOPE FROM PROPOSED PARKING PROPOSED PEDESTRIAN WALK 0 DATE DESCRIPTION PAID FOR AS, Riprap. LOT GRADE, COMPACT TO 95% COMPACTION AND COMPLETE PER ORV LOT SURFACE DETAIL V 1/15/2021 ISSUED FOR BIDS o ONE TEST FOR EVERY 300 CUBIC YARDS OF MATERIAL �� > PLACED. PLACE 4" OF TOPSOIL. SEED AND MULCH BLANKETS TO BE PLACED BY OTHERS. Know what s below. SH T# 11 OF 13 Uj Call before you dig. JOB No: 18CO252 157 1 46912 Liberty DcI% e e Wixom, M1 48393 Phone 248-624-0030 # Fax 248-624-2817 Jan 20ffi, 2021 Attention: Mr. Zack Crane Re: Oakland county ORV park proposal In accordance with your request, we herewith offer for your review our quotation for earthwork on the above referenced project. Our quote is based on the drawings as prepared by Rowe dated 01/15/2021 and includes the following: Removals. Excavate and Stockpile up to 3" existing millingslgravel within the proposed Work area. (sheet 11) Material is to be re -utilized by others_ Erosion Control Furnish and install up to 150 ton of Riprap for the proposed spillways. Furnish and install up to 4 check dams called for on the plans. Furnish and install up to 2.5 acres of seed, fertilizer and straw blown mulch crimped in place. (westerly slope area) Earthwork and Grading Mobilize needed equipment to the site. Strip up to 12" of existing topsoil from the proposed development. Stockpile all topsoil onsite to be used in green belt areas. Excavate the site to proposed subgrade elevations +1- 0.3'. Compact the excavated soils placed in the parking area to a min. 95%. Cut drainage swale along the westerly side of the parking area (shown on the plans) Re -spread onsite stripped topsoil in the westerly slope landscape area prior to seeding and mulching this area. Provide general survey layout for our scope of work. S129,500.00 TOTAL $129.500.00 -Continiled- 158 Exclusions: Unless specifically noted in the contract document and initialed by Stante Excavating Co_, Inc., the following exclusions shall apply: governmental permits, bonds, fees, testing, mandrel testing of storm sewer, inspection, OCPIRRIBuilders Risk insurance, metered water for testing, survey as-builts, dust control, winter conditions, unforeseen site conditions, field engineering, surface debris removal, demolition or removals other than noted, moving s ils generated by others, footin or wall excavationlbackfdlinga elevator or vit excavation, trucldne soils to balance the site. removal or handling contaminated or hazardous soils, anv amreeates, stripping topsoil outside the proposed pavement and building areas, ;teat excavation or backfilling, engineered fill outside the proposed pavements, double -handling topsoil, grading for/after public utilities, erosion control devices other than noted, maintaining or removing erosion control devices while not onsite, concrete box out of structures, work in the public right of way's, traffic control devices, repointingladjustinglcleaning structures, jet vac-ing of sanitary/storm sewer, stone bedding for utility work, re spreading topsoil other than noted, any seeding and mulching or landscape related work other than noted, restoration/pavement/walk replacement, irrigation or sprinkler replacement, compacted sand backfill under the sidewalks and driveways, sidewalk grading, utility pole relocation, dewatering, undercutting and soil manipulation including. but not limited to drving�disking. watering and soil augmentation. Notes: This quote is conditioned on all onsite excavated soil is suitable to make the necemary engineered idis, the compacted sand trench backfill is included for road pavement influence to 95% density unit weight only, sidewalks, driveways and or path influence will be compacted with suitable trench excavated material to 90% density unit weight and the engineer's sign off on underground utilities needed upon completed installation and prior to underground crew's de -mobilization. 159 1�1G1.�AG1►1D161911111J►1\1 �_1;i ►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2020 AGENDA ITEM NO. 11 A ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: January 27, 2021 Subject: Fiscal Sustainability Work Group Update INTRODUCTION AND HISTORY Staff will provide an update to the Commission on the work of the OCPRC Fiscal Sustainability Work Group. For your information we have attached the following reports: • FY2021/2020 Financial Activity Monthly Comparison November 30, 2020 / December 31, 2020 • FY2021/2010 Financial Activity Monthly Comparison — (Charges for Services Revenue) November 30, 2020 / December 31, 2020 • FY2021/FY2020 Financial Activity Monthly Comparison by Program/Department - (with Depreciation) November 30, 2020 / December 31, 2020 • FY2021/FY2020 Financial Activity Monthly Comparison by Program/Department - (without Depreciation) November 30, 2020 / December 31, 2020 160 Parks and RPGXP11011 Commission FY2021/FY2020 Finanria) Activity Monthly Comparison -November 30 Through November30 FY2021 FY2021 Amended Amend. Budget FY2021 FY2020 FY2021/FY2020 Percentage Activity by ControllableCopppn Budget %of Total Actuals Actuals Comparison Change REVENUES: Taxes $ 13,765,000.00 49.02% $ 3,695.76 $ 1,563.15 $ 2,132.61 136.43% Other I ntergovem mental Revenues 250,000.00 0.89% $ - - $ - 0.00% Charges for Services 10,903,416.00 38.83% $ 773,390.49 607,196.83 166,193.66 27.37% Operating and Capital Contributions 113,300.00 0.40% $ 100.00 20.00 80.00 400.00% Investment Income 440,000.00 1.57% $ 28,168.28 76,221.33 (48,053.05) -63.04% Other Revenue - 0.00% $ 12,561.36 1,10S.58 11,455.78 1036.18% Transfers In - 0.00% $ - - 0.00% Planned Use of Balance 2,611,046.00 9.30% - - 0.00% $ 28,082,762.00 _ 100.00% 15 > 817,915.89 $ 686,1106.89 $ 131,809.00 19.21% EXPENSES: Salaries $ 10,994,162.00 39.15% $ 1,253,974.18 $ 1,354,528.71 $ (100,554.53) -7.42% Fringe Benefits 3,848,075.00 13.70% $ 462,768.14 579,640.62 (116,872.48) -20.16% Contractual Services 7,229,772.00 25.74% $ S30,874.26 506,979.28 23,894.98 4.71% Commodities 1,213,415.00 4.32% $ 50,733.22 65,980.12 (15,246.90) -23.11% Intergovernmental 276,320.00 0.98% $ - - 0.00% Depreciation 2,874,797.00 10.24% $ 546,140.59 531,058.44 15,082.15 2.84% Internal Services 1,616,221.00 5.76% $ 121,493.48 125,568.91 (4,075.43) -3.25% Transfers Out 30,000.00 0.11% $ - 0.00% $ 28,082,762.00 100.00% $ 2,965,983.87 $ 3,163,756.08 $ (197,772.21) -6.25% Revenue Over/(Under) Expenses $ (2r148,%?.b8) (2,477�649,19) $ 329,581.21 13.30% Activity by Program Program # REVENUES: Pandemics 133095 $ - 0.00% $ 100.00% Administration 160000 $ 14,464,125.00 51.51% $ 38,727.50 94,750.88 $ (56,023.38) -59.13% Golf 160010 3,861,S61.00 13.75% $ 354,977.60 212,940.93 142,036.67 66.70% Conference Centers 160044 1,273,160.00 4.53% $ 19,997.97 46,307.52 (26,309.55) -56.81% Parks 160070 2,914,670.00 10.38% $ 276,967.31 260,104.63 16,862.68 6.48% Recreation 160210 2,767,950.00 9.86% $ 103,723.81 45,622.78 58,101.03 127.35% County Market 160500 190,250.00 0.68% $ 23,521.70 26,380.15 (2,858.45) -10.84% Planned Use of Balance 160666 2,611,046.00 9.30% $ - - 0.00% $ 28,082,762.00 100.00% $ 817,915.89 $ 686,106.89 $ 131,809.00 19.21% EXPENSES: Pandemics 133095 0 0.00% $ 2,837.73 $ 2,837.73 0.00% Administration 160000 5,625,595.00 20.03% $ 560,265.84 $ 661,461.57 $ (101,195.73) -15.30% Communications & Marketing 160001 723,520.00 2.58% 72,064.68 89,372.17 (17,307.49) -19.37% Parks Partnerships 160102 276,320.00 0.98% - 545,372.22 - 0.00% Golf 160010 3,698,456.00 13.17% 548,358.36 61,103.35 487,255.01 797.43% Golf Pro Shop 160015 S70,563.00 2.03% 79,324.42 174,375.11 (95,050.69) -54.51% Conference Centers 160044 2,113,068.00 7.52% 173,073.92 173,073.92 0.00% Parks 160070 6,446,486.00 22.96% 821,807.23 849,054.57 (27,247.34) -3.21% Recreation 160210 4,886,221.00 17.40% 407,354.08 396,589.60 10,764.48 2.71% Facilities and Maintenance 160430 1,695,730.00 6.04% 233,S36.27 260,760.60 (27,224.33) -10.44% Natural Resources 160431 1,198,706.00 4.27% (30,517.99) 29,120.68 (59,638.67) -204.80% County Market 160500 205,890.00 0.73% 22,651.13 5,218.68 17,432.45 334.04% Audit and Compliance 181010 40,385.00 0.14% 56.00 23,500.11 (23,444.11) 0.00% FiscalServices -Admin 182040 147,801.00 0.53% 20,383.22 34,706.46 (14,323.24) -41.27% Fiscal Services - Transaction Proc 182050 231,756.00 0.83% 23,943.52 33,120.96 (9,177.44) -27.71% Fiscal Services - Financial Rep. 182080 222,265.00 0,79% 30,845.46 30,845.46 0.00% $ 28,082,762.00 100.00% $ 2,965,983.87 $ 3,163,756.08 $ 347,600.01 -6.25% Revenue Over/(Under) Expenses $ (2,148,067.98) $ (2,477,649.19) $ (215,791.011 13.30% Prepared by Fiscal Services Division January 26, 2021 161 Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison - November 30 (Charges for Services Revenue) Activitv by Controllable Cateeory REVENUES: Account Account Title 630084 Antenna Site Management 630301 Commission Contracts 630308 Commission Food Services 630335 Compensation 630469 Deck Tennis 630644 Entrance Fees Gen Admission 630651 Entrance Fees Swimming Class 630693 Fees Camping 630700 Fees Day Use 630707 Fees Driving Range 630847 Greens Fees 631001 Interest on Delinquent Taxes 631127 Maintenance Contracts 631253 Miscellaneous 631330 NSF Check Fees 631743 Refunds Miscellaneous 631771 Reimb 3rd Party 631799 Reimb Contracts 631911 Rent House 631918 Rental Equipment 631925 Rental Facilities 631932 Rental Golf Carts 631946 Rental Units or Events 632023 Sales 632037 Sales Retail 632128 Special and Sanctioned Races 632135 Special Contracts 632261 Temporary Licenses 632443 Water Feature Ride 632471 Weekly Races TOTAL CHARGES FOR SERVICES Prepared by Fiscal ! January 26, 2021 Through November 30 FY2021 FY2021 Adopted Amended FY2021 FY2020 FY2021/FY2020 Percentage Budget Budget Actuals AAfuals Comoarison Change 66,306.00 66,306.00 $ 67,679.98 65,708.72 $ 1,971.26 3.00% 40,750.00 40,750.00 315.70 190.67 $ 125.03 65.57% 78,495.00 78,495.00 1,074.82 6,609.94 $ (5,535.12) -83.74% $ - 0.00% 4,000.00 4,000.00 2,990.00 1,040.00 $ 1,950.00 187.50% 1,825,000.00 1,825,000.00 $ - 0.00% 13,000.00 13,000.00 $ - 0.00% 1,554,000.00 1,554,000.00 112,565.00 98,780.75 $ 13,784.25 13.95% 1,092,100.00 1,092,100.00 149,280.00 47,741.00 $ 101,539.00 212.69% 93,000.00 93,000.00 5,483.00 4,106.00 $ 1,377.00 33.54% 2,436,500.00 2,436,500.00 190,128.00 115,024.34 $ 75,103.66 65.29% (1,000.00) (1,000.00) (12.34) (11.60) $ (0.74) % 8,000.00 8,000.00 $ - 0. 0.0000% 3,815.00 3,815.00 0.50 13,777.50 $ (13,777.00) -100.00% 25.00 25.00 $ - 0.00% 4,900.00 4,900.00 $ - 0.00% 200.00 200.00 $ - 0.00% 278,100.00 278,100.00 23,610.71 $ (23,610.71) 0.00% 71,125.00 71,125.00 9,778.00 15,505.00 $ (5,727.00) -36.94% 79,400.00 79,400.00 2,204.50 2,134.50 $ 70.00 3.28% 649,700.00 649,700.00 43,203.50 57,363.00 $ (14,159.50) -24.68% 1,152,000.00 1,152,000.00 139,774.00 80,699.16 $ 59,074.84 73.20% 173,000.00 173,000.00 75.00 17,025.00 $ (16,950.00) -99.56% - $ - 0.00% 1,095,500.00 1,095,500.00 39,957.83 30,825.14 $ 9,132.69 29.63% - - 8.00 77.00 $ (69.00) -89.61% 172,500.00 172,500.00 1,724.00 16,855.00 $ (15,131.00) -89.77% 7,000.00 7,000.00 7,000.00 10,000.00 $ (3,000.00) 0.00% 6,000.00 6,000.00 $ - 0.00% 161.00 135.00 $ 26.00 19.26% $ 10,903,416.00 $ 10,903,416.00 $ 773,390.49 $ i607,196.83 $ 166,193.66 27.37% 162 Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -November 30 (Includes DEPRECIATION) FY2021 FY2020 Through November 30 Through November 30 FY2021/FY2020 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER BUDfOJSFNTER REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE ADdff STRA W SERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIPS 38,727.50 634,229.97 (595,502.47) 94,750.88 750,833.74 (656,082.86) (56,023.38) (116,603.77) 60,580.39 AUDITING FISCAL SERVICES ADMINISTRATION 0.00 0.00 0.00 0.00 56.00 20,383.22 (56.00) (20,383.22) 5,218.68 (5,218,68) _ (5,162.68) 5,162.68 FISCAL SERVICES PARKS & REC 0.00 54.7M„98 ($4.78VS) 23,500.11 67,�27.42 (23,500.11) J157,9?7 42)_ (3,116.89) 3,116.89 ADMINISTRATIVE SERVICES SUB -TOTAL 38,727.50 709,458.17 (670,730.67) 94,750.88 847,379.95 (752,629.07) _ - (13,038.44) 13,038.44 (56,023.38) (137,921.78) 81.898.40 GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE 80.102.06 140.238.54 (60,136.48) 38,777.52 127,402.03 (88,624.51) 41,324.54 12,836.51 28,488.03 RED OAKS GOLF COURSE 110.828.92 37.548.21 189,847.21 86,893.00 (79,018.29) (49,344.79) 69,852.85 17,640.97 191,346.12 (121,493.27) 40,976.07 (1,498.91) 42,474.98 SPRINGFIELD OAKS GOLF COURSE 65,851.47 100,538.89 (34,697.42) 56,329.46 83,313.49 116,702.35 (65,672.52) (60,372.89) 19,907.24 3,579.51 16,327.73 WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL 60,646.94 354,977.60 112 271.25 (51,624.31) 30f3 �,1�3 87 711.58 15� 371445) 9,522.01 30,306.81 (16,163.46) 24.559.67 25,685.47 5,747.14 629,788.89 (274,811.29) 212,e40.93 606,d7 i•.57 133Ai34.4) 142,036.67 23,313.32 118,723.35 FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER 0.00 0.00 28,834.89 (28,834.89) 7,873.77 30,294.18 (22,420.41) (7,873.77) (1,459.29) (6,414,48) GROVELAND OAKS CONCESSIONS 0.00 30,220.95 (30,220.95) 15,736.94 35,499.34 (19,762.40) (15,736.94) (5,278.39) (10,458.55) LYON OAKS CONFERENCE CENTER 1,074.82 11039.96 38,865.50 (11039.96) (37,790.68) - ,945.05 3,964.04 922.19 40,907 (922.19) (36,962.34).58 117.77 117.77 (117.77) LYON OAKS RESTAURANT SV 14,470.83 8,278,55 6,292.28 8 6,240.39 2,723.46 () RED OAKS WATERPARK CONCESSIONS 0.00 8,973.39 (8,973.39) - 12,423.26 (12,423.16) 3 468.82 SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS 2,519.43 10,467.37 (7,947.94) 4,660.74 13,015.19 (8,354.45) (2,141,31) (2,547.82) 3:449.77 406.51 WHITE LAKE OAKS CONFERENCE CENTER 0.00 0.00 767.02 28,771.53 (767.02) (28,771.53) - 1,370.55 1,390.83 29,291.54 (,0. (27,92920.99) 99) (23,81) 623,81 WHITE LAKE OAKS RESTAURANT SVC 1„932.89 15,f543.68 Oj.O10,79 3,756.43 4390.71 %14,59 (1,370.55) (1,823.54) (520.01) (850.54) FOOD SERVICES SUB -TOTAL 19,997.97 171,762.84 (151,764.87) 46,307.52 174,375.11 (128,667. 1115297 (1297651) (26,309.55) (2,612.27) (23,697.28) COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL 23,�21.70 23,521.70 2�,651.13 870.57 36ASO.15 29,120.68 /71740.53) _ _ (2,858.45) (6,469.55) 3,611.10 22,651.13 870.57 26,380.15 29,120.68 (2,740.53f (2,858.45) (6,469.551 3,611.10 PARKS: - ADDISON OAKS PARK GROVELAND OAKS PARK 99,050.06 221,920.75 (122,870.69) 101,028.96 225,794.69 (124,765.73) (1,978.90) (3,873.94) 1.895.04 HIGHLAND OAKS PARK 70,003.44 1,486.00 154.209.08 (84,205.64) 45,655.33 146,370.48 (100,715.15) 24,348.11 7,838.60 16,509.51 INDEPENDENCE OAKS PARK 22,296.00 8,758.67 127,732.17 (7,272.67) (105,436.17) 1,456.00 14,405.50 8,852.22 149,668.14 (7,396.22) (135,262.64) 30.00 (93.55) 123.55 LYON OAKS PARK 10,701.50 38,511.76 (27,810.26) 6,955.00 45.254.91 (38,299.91) 7,890.50 3,746.50 (21,935.97) (6,743.15) 29,826.47 ORION OAKS PARK RED OAKS DOG PARK 9,434.00 18,572.93 (9,138.93) 13,000.00 19,456.20 (6,456.20) (3,566.00) (883.27) 10,489.65 (2,682.73) RED OAKS PARK 6,672.00 0.00 16,362.08 (9,690.08) 4,719.00 20,973.11 (16,254.11) 2,953.00 (4,611.03) 6,564A3 ROSE OAKS PARK 0.00 21,650.27 (21,650.27) 20.00 24,938.22 (24,918.22) (20.00) (3,287.95) 3,267.95 SPRINGFIELD OAKS PARK 50,924.31 12.440.45 75,432.49 (12,440.45) (24,508.18) - 52,475.74 9,394.34 90,979.82 (9,394.34) (38,504.08) (1,551.43) 3,046.11 (3,046.11) WATERFORD OAKS PARK HOLLY OAKS ORV PARK 6,400.00 121,207.91 (114,807.911 20,389.10 107,372.44 (86,983.34) (13,989.10) (15,547.33) 13,835.47 13,995.90 (27,824.57) PARKS SUB -TOTAL 89,620.00 67.635.76 21,984.24 1497.32 �(�,R97 $2) 366,587.31 884,434.32 (517,847.01) 260,104.63 850,551.89 (590,447.26) 106,482.68 33,882.43 72,600.25 RECREATION: - - RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK 13.524.81 184,065.42 (170,540.61) 33,300.88 232,671.35 (199,370.47) (19,776.07) (48,605.93) 28,829.86 RED OAKS WATERPARK 410.00 0.00 18.730.55 (18,320.55) 500.00 28,094,17 (27,594.17) (90.00) (9,363.62) 9,273.62 WATERFORD OAKS BMX 169.00 108.961.96 (108,961.96) 10,017.56 99,227.52 (89,209.96) (10,017.56) 9,734.44 (19,752.00) WATERFORD OAKS WATERPARK 0.00 2,556.67 30,555.64 (2,387.67) (gyp 555.641 1,804.34 - 1,948.38 3'�,150.86 (144.04) (1,635.34) 608.29 (2,243.63) RECREATION SUB -TOTAL 14,103.81 344,870.24 (330,766A3) _ 45,622.78 395,092.28 )33,150.56 (349,469,50T - (31,518.97) (2,595.22) 2,595.22 (50,222.04) 18,703.07 FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL 0.((O ,., 203,9'JR,28 1203,018.28) - 260,760.60 26 60.60 �Z ( - (57,742.32) 57,742.32 - 203,018.28 (203,018.28) - 260,760.60 (260,760.60) - (57,742.32) 57,742.32 OTHER: INTERNAL FUND CHARGES OTHERSUB-TOTAL - _ - - - - TOTAL S b7v4�ii3r9-3rbk3i7 _ fiiVA S-..(;r977S�9a�9)- i - QMD✓WQVD Prepared by Fiscal Services Division January 26, 2021 163 Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -November 30 For Management Purposes Only - WITHOUT DEPRECIATION FY2021 FY2020 Throu;h November 30 > hgh rouNovember 30 FY2021/FY2020 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUEOVER YEAR TO DATE YEAR TO DATE REVENUE OVER BUDGETT� R REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE ADMINIS1'iATIVE ERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIPS 38,727.50 630,731.23 (592,003.73) 94,750.88 747,335.00 (652,584.12) (56,023.38) (116,603.77) AUDITING FISCAL SERVICES ADMINISTRATION - 0100 20,383.22 (56.00) (20,383.22) _56.00 _ (5,162.68) 60,580.39 5,162.68 FISCAL SERVICES PARKS & REC 54788.98 54. 98� ���� 23,500.11 67�j�)7.42 ( 23,500.11) - (3,116.89) 3:116.89 ADMINISTRATIVE SERVICES SUB -TOTAL 38,727.50 705,959.43 (667,231.93) 94,750.88 843,881.21 i[1�i��74a� 0 - (13038441 1303644 S(,130.38) (56,023.38) (137,921.78) 81,898.40 GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE 80,102.06 110,828.92 113,786.02 (33,683.96) 38,777.52 104,671.99 (65,894.47) 41,324.54 9,114.03 32,210.51 RED OAKS GOLF COURSE 37,548.21 130.759.23 62.558.44 (19,930.31) (25,010.23) 69,852.85 130,394.16 (60,541.31) 40976.07 365.07 40611.00 SPRINGFIELD OAKS GOLF COURSE 65,851.47 84.732.17 (18,880.70) 17,640.97 56,329.46 57,657.63 (40,016.66) 19:907.24 4,900.81 15:006.43 WHITE LAKE OAKS GOLF COURSE 60.64C,9� 93,�5�29 (32711.351 30340.13 100.959.65 70.639.2)j (44,630.19) f40,299.1,�) 9,522.01 (16,227.48) 25,749.49 GOLF SUB -TOTAL 354,977.60 485,194.15 (130,216.55) 212.940.93 464,322.71 251,381.781 30306.81 22719.01 758780 142,036.67 20,871.44 121,165.23 FOOD SERVICES: - - - _ ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFEqF, 9,Fj. Tfq - 13,479.53 (13,479.53) 7,873.77 14,938.82 (7,065.05) (7,873.77) (1,459.29) (6,414.48) GROVELAND OAKS CONCESSII�OjNS _ 10,151.87 171.90 (10,151.87) (171.90) 15,736.94 20.063.70 (4,326.76) (15,736.94) (9,911.83) (5,825.11) LYON OAKS CONFERENCE CENTER LYON OAKS 1,074.82 24,337.24 (23,262.42) - 3,945.05 201.01 26,379.13 (201.01) (22,434.08) (2,870.23) (29.11) 2911 RESTAURANT SV RED OAKS WATERPARK CONCESSIONS 14,470.83 8,165.85 6,304.98 8,964.04 6,127.88 2,836.16 5,506.79 (2,041.89) 2,037.97 (828.34) 3,468.82 SPRINGFIELD OAKS RESTAURANT SV 2,519.43 8,375.07 7,426.37 (8,375.07) (4,906.94) - 4,660.74 11,824.84 (15 (3,449.77) 3,449.77 WATERFORD OAKS WATERPARK CONCESSIONS - 175.08 (175.08) 9,974.19 313.45 (5,313.45) (2,141.31) (2,547.82) 406.51 WHITE LAKE OAKS CONFERENCE CENTER 14,909.31 (14,909.31) - 1,370.55 798.89 15,429.32 (798,89) (14,058.77) (623.81) 623.81 WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES 1932.89 15.226.68 ,(1�,293.79 3��756.43 4,(]7,1.71 (1,370,55) (1,823.54) (520.01) (850.54) SUB -TOTAL 19,997.97 102,418.90 +82,420.93- 46.307.52 109,811.49 ,/j���2tO (68, 3.9') 11,152.97 (12,976.51) (26,309.55) (7,392.59) (18,916.96) COUNTY MARKET: _ OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL 23„521.70 23,521.70 22,053.75 1.467.95 26 380.15 28 3.30 7,�Q 15 !(2,1d (2 858.45) (6,469.55) 3 61110 22,053.75 1,467.95 26,380.15 28,523.30 (2,858.45) (6,469.55) 3,611.10 PARKS: _ ADDISON OAKS PARK GROVELAND OAKS PARK 99,050.06 70,003.44 166,873.15 (67,823.09) 101,028.96 171,870.32 (70,841,36) (1,978.90) (4,997.17) 3,018.27 HIGHLAND OAKS PARK 1,486.00 99,721.58 2.508.17 (29,718.14) (1,022.17) 45,655.33 99,325.88 (53,670.55) 24,348.11 395.70 23,952.41 INDEPENDENCE OAKS PARK 22,296.00 89,635.96 (67.339.96) 1,456.00 14,405.50 2,601.72 111,791.56 (1,145.72) (97,386.06) 30.00 (93.55) 123.55 LYON OAKS PARK ORION OAKS PARK 10,701.50 27,393.60 (16,692.10) 6,955.00 33,770.03 (26,815.03) 7,890.50 3,746.50 (22,155.60) (6,376.43) 30,046.10 10,122.93 RED OAKS DOG PARK 9,434.00 6,672.00 12,852.79 (3,418.79) 13,000.00 14,319.18 (1,319.18) (3,566.00) (1,466.39) (2,099.61) RED OAKS PARK 11,788.92 (5,116.92) 4,719.00 16,399.95 (11,680.95) 1,953.00 (4,611.03) 6,564.03 ROSE OAKS PARK - 20,059.79 (20,059.79) 20.00 23,888.94 (23,868.94) (20.00) (3,829.15) 3,809.15 SPRINGFIELD OAKS ACTIVITY CENTER/PARK 50,924.31 6,564.29 42,790.03 (6,564.29) 8,134.28 - 3,519.18 (3,518.18) 3,046.11 (3,046.11) WATERFORD OAKS ACTIVITY CENTER/PARK 6,400.00 96,694.11 (90,294.11) 52,475.74 20,389.10 58,337.36 (5,861.62) (1,551,43) (15,547.33) 13,995.90 HOLLY OAKS ORV PARK 89 620.00 66.807.p.. 2?,812.18 - 81,742.14 497.32 (61.353.04) (13,989.10) 14,951.97 (28,941.07) PARKS SUB -TOTAL 368,58'�.31 643,690.21 (277,102.90) 260,104.63 � 619,062.58 nr}}//���9).321 �358,957.95f 89,620.00 65,310 50 24 309 50 16,862.68 (40,682.87) 57,545.55 RECREATION: - RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK 13,524.81 176,625.28 (163,100.47) 33,300.88 222,589.06 (189,288.18) (19,776.07) (45.963.78) 26,187.71 RED OAKS WATERPARK 410.00 8,388.87 (7,978.87) 500.00 17,752.47 (17,252.47) (90.00) (9,363.60) 9,273.60 WATERFORD OAKS BMX - 169.00 59,632.86 2,242.55 (59,632.86) (2,073.55) 10,017.56 50,751.36 (40,733.80) (10,017.56) 8,881.50 (18,899,06) WATERFORD OAKS WATERPARK _ - 20.614.40 �20,614.40` 1,804.34 1,634.26 23 209 170.08 (1,635.34) 608.29 (2,243.63) RECREATION SUB -TOTAL 14,103.81 267.503.96 253,400.15) 45,622.78 �58 315,936.73 ,I23,��9.58� _ (270,313.95) - (2,595.18),29 2,595.18 (31,518.97) (48,432.77) 16,913.80 FACJFTjf,5 (f JyJ INTENANCE: FACT iTIES & MAINTENANCE FACILITIES& MAINTENANCE SUB -TOTAL _ 193.022.88 - 193,022.88 1 193,022,88 (193,022.88) - - 251,159.62 _ /25J,1 9.62� _ (5813674) 5813674 251,159.62 (251,155.�2 (58,136.74) 58,136.74 OTHER: INTERNAL FUND CHARGES OTHERSUB-TOTAL- TOTAL --, - ,;7���sr��7 Prepared by Fiscal Services Division January 26, 2021 164 Agenda Item 11 A Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -December 31 Through December 31 FY2021 FY2021 Amended Amend. Budget FY2021 FY2020 FY2021/FY2020 Percentage Activitv by Controllable Cateeory Budget % of Total Actuals Actuals Comparison Change Activitv by Program Program # REVENUES: Pandemics 133095 $ - 0.00% $ - 100.00% Administration 160000 $ 14,464,125.00 51.51% $ 150,023.85 1,698,583.62 $ (1,548,559.77) -91.17% Golf 160010 3,861,561.00 13.75% $ 358,538.22 219,352.60 139,185.62 63.45% Conference Centers 160044 1,273,160.00 4.53% $ 19,997.97 54,688.62 (34,690.65) -63.43% Parks 160070 2,914,670.00 10.38% $ 343,528.51 348,464.58 (4,936.07) -1.42% Recreation 160210 2,767,950.00 9.86% $ 157,550.29 57,199.78 100,350.51 175.44% County Market 160500 190,250.00 0.68% $ 30,061.35 37,531.15 (7,469.80) -19.90% Planned Use of Balance 160666 2,611,046.00 9.30% $ - - 0.00% $ 28,082,762.00 100.00% $ 1,059,700.19 $ 2,415,820.35 $ (1,356,120.16) -56.13% EXPENSES: Pandemics 133095 0 0.00% $ 3,324.73 $ 3,324.73 0.00% Administration 160000 5,625,595.00 20.03% $ 1,152,020.22 $ 1,308,489.74 $ (156,469.52) -11.96% Communications & Marketing 160001 723,520.00 2.58% 112,552.81 138,421.24 (25,868.43) -18,69% Parks Partnerships 160102 276,320.00 0.98% - - 0.00% Golf 160010 3,698,456.00 13.17% 824,838.79 923,712.32 (98,873.53) -10.70% Golf Pro Shop 160015 570,563.00 2.03% 87,686.91 74,366.49 13,320.42 17.91% Conference Centers 160044 2,113,068.00 7.52% 260,764.99 291,083.93 (30,318.94) 0.00% Parks 160070 6,446,486.00 22.96% 1,263,261.25 1,286,319.23 (23,057.98) -1.79% Recreation 160210 4,886,221.00 17.40% 630,408.65 626,542.96 3,865.69 0.00% Facilities and Maintenance 160430 1,695,730.00 6.04% 342,973.42 387,362.39 (44,388.97) -11.46% Natural Resources 160431 1,198,706.00 4.27% (29,977.12) - (29,977.12) 0.00% County Market 160500 205,890.00 0.73% 35,354.51 52,803.43 (17,448.92) 0 -33.05/0 Audit and Compliance 181010 40,385.00 0.14% 1,615.69 9,935.77 0 Fiscal Services - Admin 182040 147,801.00 0.53% 31,789.11 36,144.07 (4,354.96) -12.05% Fiscal Services -Transaction Proc 182050 231,756.00 0.83% 41,645.46 54,609.18 (12,963.72) -23.74% Fiscal Services - Financial Rep. 182080 222,265.00 0.79% 47,412.29 42,233.38 5,178.91 0.00% $ 28,082,762.00 100.00% $ 4,805,671.71 $ 5,232,024.13 $ (426,352.42) -8.15% Revenue Over/(Under) Expenses $ (3,745,971.52) $ (2,816,203.78) $ (929,767.74) -33.01% Prepared by Fiscal Services Division January 26, 2021 165 Agenda Item 11 A Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -December 31 Through December 31 FY2021 FY2021 Amended Amend. Budget FY2021 FY2020 FY2021/FY2020 Percentage Activity by Controllable CateeorY Budget % of Total, Actuals Actuals Comoarison Change REVENUES: Taxes $ 13,765,000.00 49.02% $ 94,747.18 $ 1,557,334.44 $ (1,462,587.26) -93.92% Other Intergovernmental Revenues 250,000.00 0.89% $ - $ - 0.00% State Grants 199,000.00 0.71% $ - 100.00% Charges for Services 10,903,416.00 38.83% $ 868,324.13 733,195.24 135,128.89 18.43% Operating and Capital Contributions 113,300.00 0.40% $ 1,600.00 40.69 1,559.31 3832.17% Investment Income 440,000.00 1.57% $ 38,561.73 111,115.85 (72,554.12) -65.30% Other Revenue - 0.00% $ 56,467.15 14,134.13 42,333.02 299.51% Transfers In - 0.00% $ - _ 0.00% Planned Use of Balance 2,412,046.00 8.59% $ - - 0.00% $ 28,082,762.00 100.00% $ 1,059,700.19 $ 2,415,820.35 $ (1,356,120.16) -56.13% EXPENSES: Salaries $ 10,994,162.00 39.15% $ 1,777,089.14 $ 1,900,777.97 $ (123,688.83) -6.51% Fringe Benefits 3,848,075.00 13.70% $ 700,307.69 853,843.34 (153,535.65) -17.98% Contractual Services 7,229,772.00 25.74% $ 1,086,411.63 1,197,084.16 (110,672.53) -9.25% Commodities 1,213,415.00 4.32% $ 66,386.25 94,383.44 (27,997.19) -29.66% Intergovernmental 276,320.00 0.98% $ - 795,214.99 (795,214.99) 0.00% Depreciation 2,874,797.00 10.24% $ 819,791.86 _ 819,791.86 o 0.00/ Internal Services 1,616,221.00 5.76% $ 355,685.34 390,720.23 (35,034.89) -8.97% Transfers Out 30,000.00 0.11% $ - _ o 0.00 /o $ 28,082,762.00 100.00% $ 4,805,671.91 $ 5,232,024.13 $ (426,352.22) -8.15% Revenue Over/(Under) Expenses $ (3,745,971.72) $ (2,816,203.78) $ (929,767.94) -33.01% Prepared by Fiscal Services Division January 26, 2021 166 Agenda Item 11 A Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison - December 31 (Charges for!Services Revenue) Through December 31 FY2021 FY2021 Adopted Amended FY2021 FY2020 FY2021/FY2020 Percentage Activitv by Controllable Category Budget Budget Actuals Actuals Comoarison Change REVENUES: Account Account Title 630084 Antenna Site Management 66,306.00 66,306.00 $ 67,679.98 65,708.72 $ 1,971.26 3.00% 630301 Commission Contracts 40,750.00 40,750.00 387.35 224.67 $ 162.68 72.41% 630308 Commission Food Services 78,495.00 78,495.00 1,074.82 11,493.41 $ (10,418.59) -90.65% 630335 Compensation - - - $ 630469 Deck Tennis 4,000.00 4,000.00 4,940.00 2,600.00 $ - 2,340.00 0.00% 90.00% 630644 Entrance Fees Gen Admission 1,825,000.00 1,825,000.00 - $ 630651 Entrance Fees Swimming Class 13,000.00 13,000.00 - $ - 0.00% 630693 Fees Camping 1,554,000.00 1,554,000.00 139,836.00 117,369.75 $ - 22,466.25 0.00% 19.14% 630700 Fees Day Use 1,092,100.00 1,092,100.00 187,315.00 79,165.00 $ 108,150.00 136.61% 630707 Fees Driving Range 93,000.00 93,000.00 5,483.00 4,106.00 $ 1,377.00 33.54% 630847 Greens Fees 2,436,500.00 2,436,500.00 191,278.00 115,674.34 $ 75,603.66 65.36% 631001 Interest on Delinquent Taxes (1,000.00) (1,000.00) (47.86) (5.15) $ (42.71) 829.32% 631127 Maintenance Contracts 8,000.00 8,000.00 - $ 631253 Miscellaneous 3,815.00 3,815.00 0.50 25,436.29 $ - (25,435.79) 0.00% -100.00% 631330 NSF Check Fees 25.00 25.00 - $ 631743 Refunds Miscellaneous 4,900.00 4,900.00 487.62 692.88 $ - (205.26) 0.00% 0.00% 631771 Reimb 3rd Party 200.00 200.00 - $ 631799 Reimb Contracts 278,100.00 278,100.00 - 32,388.54 $ - (32,388.54) 0.00% 0.00% 631911 Rent House 71,125.00 71,125.00 15,612.00 22,623.00 $ (7,011.00) -30.99% 631918 Rental Equipment 79,400.00 79,400.00 2,204.50 2,204.50 $ - 0.00% 631925 Rental Facilities 649,700.00 649,700.00 52,971.50 85,440.00 $ (32,468.50) -38.00% 631932 Rental Golf Carts 1,152,000.00 1,152,000.00 139,774.00 80,699.16 $ 59,074.84 73.20% 631946 Rental Units or Events 173,000.00 173,000.00 (550.00) 23,350.00 $ (23,900.00) -102.36% 632023 Sales - - - $ 632037 Sales Retail 1,095,500.00 1,095,500.00 40,029.72 30,830.13 $ - 9,199.59 0.00% 29.84% 632128 Special and Sanctioned Races - - 8.00 77.00 $ (69.00) -89.61% 632135 Special Contracts 172,500.00 172,500.00 2,179.00 22,982.00 $ (20,803.00) -90.52% 632261 Temporary Licenses 7,000.00 7,000.00 17,500.00 10,000.00 $ 7,500.00 0.00% 632443 Water Feature Ride 6,000.00 6,000.00 - $ - 0.00% 632471 Weekly Races 161.00 135.00 $ 26.00 19.26% TOTAL CHARGES FOR SERVICES $ 10,903,416.00 $ 10,903,416.00 $ 868,324.13 $ 733,195.24 $ 135,128.89 18.43% Prepared by Fiscal Services Division January 26, 2021 167 Parks and Recreation Commission Agenda Item I I A FY2021/FY2020 Financial Activity Monthly Comparison -December 31 (Includes DEPRECIATION) FY2021 FY2020 - Through December 31 Throu h December 31 _ FY2021/FY2020 Comparison YEAR TO DATE YEAR TO DATE REVENUEOVER YEAR TO DATE YEAR TO DATE REVENUEOVER YEAR TO DATE YEAR TO DATE REVENUEOVER CIE FiI{ REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER) EXPENSE \FO�`� ADN Ir��1�O11�E• !/JfFs: - --� ADMINISTRATIVE SERVICES 150,023.85 1,266,570.25 (1,116,546,40) 1,698,583.62 1,446,910.98 251,672.64 (1,548,559.77) (180,340.73) PARKS PARTNERSHIPS 0.00 0.00 (1,368,219.04) AUDITING FISCAL SERVICES ADMINISTRATION 0.00 0.00 1,615.69 31,789.11 (1,615.69) (31,789.11) 9,935.77 (9,935.77) (8,320.08) 8,320.08 FISCAL SERVICES PARKS & REC 0.00 89,057.75 (89 057.75) _ 36,144.07 9 P47,56 (36,144.07) (9fi M2,15p), - (4,354.96) (7,784.81) 4,354.96 ADMINISTRATIVE SERVICES SUB -TOTAL 150,023.85 1,389,032.80 (1,239,008.95) 1,698,583.62 1, §,833.39 108,750.24 (1,548,559.77) (200,800.58) 7.784.8i (1,347,759.19) GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE 80,463.36 111,648.92 199,623.88 283,316.25 (119,160.52) 40,018.92 179,370.40 (139,351.48) 40,444.44 20,253.48 20,190.96 RED OAKS GOLF COURSE 37,548.21 121,563.66 (171,667.23) (84,015.45) 72,584.24 17,873.09 333,049.20 (260,464.96) 39,064.68 (49,733.05) 88,797.73 SPRINGFIELD OAKS GOLF COURSE 68,230.79 152,845.42 (84,614.63) 58,171.22 133,287.18 205,886.73 (115,414.09) (147,715.51) 19,675.12 10,059.57 (11,72332) 31,398.64 WHITE LAKE OAKS GOLF COURSE GOLF SUBTOTAL 60,646.94 358,538.22 15�1P10.11 (914(g),71, V ��'��(� 7) 29,941.81 (53,041.31) 9,024 81 63,100.88 20,917.00 912,859.22 [`554,321.00) 219,352.60 949,0%�.8 ( 726. 1 139,185.62 (85,229.59) 224,405.21 FOOD SERVICES: - ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER 0.00 0.00 47,179.42 (47,179.42) 7,873.77 66,552.71 (58,678.94) (7,873.77) (19,373.29) 11,499.52 GROVELAND OAKS CONCESSIONS 0.00 44,578.93 1,864.95 (44,578.93) (1,864.95) 15,736.94 3,497.63 49,554.28 (33,817.34) (15,736.94) (4,975.35) (10,761.59) LYON OAKS CONFERENCE CENTER 1,074.82 55,471.47 (54,396.65) 8,828.52 1,646.57 64,779.70 1,851.06 (55,951.18) (3,497.63) 218.38 (3,716.01) LYON OAKS RESTAURANT SV 14,470.83 11,785.35 2,685.48 8,964.04 11,564.82 (2,600,78) - - 1,554.53 RED OAKS WATERPARK CONCESSIONS 0.00 13,454.74 (13,454.74) - 17,287.36 (17,287,36) - 5,286.26 SPRINGFIELD OAKS RESTAURANT SV WATERFORD 2,519.43 21,663.65 (19,144.22) 4,660.74 17,467.59 (12,806.85) (2,141.31) 4,196.06 3,832.62 (6,337.37) OAKS WATERPARK CONCESSIONS 0.00 1,355.82 (1,355.82) - 2,049.44 (2,049.44) - WHITE LAKE OAKS CONFERENCE CENTER 0.00 44,494.32 (44,484.32) 1,370.55 41,737.77 (40,367.22) (1,370.55) - (693.62) 2,746.55 693.62 WHITE LAKE OAKS RESTAURANT SVC 1�i �a'�% 1Z(i%g.�� q,gpi.50( 3R7.!0^4� 18,443.69 (14,,,//687.26) (1,823.54) (449.30) (4,117.10) FOOD SERVICES SUB -TOTAL 19,997.97 259,833.04 (239,835.07) 54,688.62 291,083.93 -� (236,395!Y7f (34,690.65) (31,250.89) (1,374.24) (3,439.76) COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL 30,061.35 30,061.35 351P54.51 35,354.51 293.161 37.��1.15 43 (15,272.281 (7,469.80) (1744892) 997912 (5,293.16) 37,531.15 8 �.�{3 1. 272.28) (7,469.80) (17,448.92) 9,979.12 PARKS: - - ADDISON OAKS PARK 116,699.26 325,512.36 (208,813.10) 116,368.96 324,776.16 (208,407.20) 330.30 736.20 (405.90) GROVELAND OAKS PARK HIGHLAND OAKS PARK 86,353.44 2,229.00 239,127.58 14,372.50 (1S2,774.14) 63,935.45 227,222.10 (163,286.65) 22,417.99 11,905.48 10,512.51 INDEPENDENCE OAKS PARK 34,964.00 210,460.65 (12,143.50) (175,496.65) 2,184.00 23,868.50 14,166.42 236,973.54 (11,982.42) (213,105.04) 45.00 11,095.50 206.08 (161.08) LYON OAKS PARK 22,212.50 55,447.45 (33,234.95) 12,258.00 68,141.86 (55,883.86) 9,954.50 (26,512.89) (12,694.41) 37,608.39 22,648.91 ORION OAKS PARK 13,733.00 43,241.97 (29,408.97) 20,674.00 29,777.15 (9,103.15) (6,941.00) 13,364.82 (20,305.82) RED OAKS DOG PARK 10,078.00 26,606.55 (16,528.55) 8,052.00 32,534.94 (24,482.94) 2,026.00 (5,928.39) 7,954.39 RED OAKS PARK ROSE OAKS PARK 0.00 37,998.11 (37,998.11) 22.00 43,904.49 (43,882.49) (22.00) (5,906.38) 5,884.38 SPRINGFIELD OAKS PARK 0.00 46,724.31 17,689.37 113,346.24 (17,689.37) (66,621,83) - 59,625.74 14,428.12 125,890.48 (14,428.12) (66,264.74) - (12,901.43) 3,261.25 (3,261.25) WATERFORD OAKS PARK 10,535.00 178,382.67 (167,847.67) 41,475.93 168,503.97 (127,028.04) (30,940.93) (12,544.34) 9,878.70 (357.09) (40,819.63) HOLLY OAKS ORV PARK 100,105.00 120474.83 120,469.VA - 4,767.32 (4.7b7,,V) PARKSSUB-TOTAL 443,633.51 1,382,660.18 (939,026.67) 348,464.58 1,291,086.55 (942,621.97) 95,168.93 91,573.63 3,595.30 RECREATION: ' RECREATION PROGRAMS & SERVICES 13,307.70 282,025.02 (268,717.32) 44,377.88 355,758.36 (311,380.48) (31,070.18) (73,733.34) 42,663.16 CATALPA OAKS PARK 410.00 29,398.39 (28,988.39) 1,000.00 43,328.75 (42,328.75) (590.00) (13,930.36) 13,340.36 RED OAKS WATERPARK 43,558,59 156,902.57 (113,343.98) 10,017.56' 168,382.31 (158,364.75) 33,541.03 (11,479.74) 45,020.77 WATERFORD OAKS BMX 169.00 3,189.27 (3,020.27) 1,804.34 2,819.38 (1,015.04) (1,635.34) 369.89 (2,005.23) WATERFORD OAKS WATERPARK 0.00 %J20.61 (j�.420.61( - 51.486.84 (��r �t�i) - (10 066.23) 10.066.23 RECREATION SUB -TOTAL 57,445.29 512,935.86 (455,490.571 57,199.78 621,775.64 (564,575.86� 245.51 (108,839.78) 109,085.29 FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 312�96.30 {312,996,301 - W,� 62.99 )387JP2.39) - (74,366.09) 74,366.09 FACILITIES & MAINTENANCE SUB -TOTAL - 312,996.30 +312,996.30) - 387,362.39 (387,362.39) (74,366.09) 74,366.09 OTHER: INTERNAL FUND CHARGES' OTHER SUBTOTAL TOTAL ._ ,_19� r�UU•1� 411�% %i-v� -�,74�197,W2� - T-.2/4�IS,J�'�1511R17�,�. � (1.356.120.161 S f426352.22J $ _ 119,79.7 4 Prepared by Fiscal Services Division January 26, 2021-- I 168 Parks and Recreation Commission Agenda Item 11 F FY2021/FY2020 Financial Activity Monthly Comparison -December 31 For Management Purposes Only - WITHOUT DEPRECIATION FY2021 FY2020 Through December 31 Through December 31 FY2021/FY2020 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER _ _ B ET CENTER ADPYdh(5TRAl7k SERVES: REVENUE EXPENSE (UNDER) EXPENSE REVENUE EXPENSE (UNDER) REVENUE EXPENSE (UNDER) EXPENSE ADMINISTRATIVE SERVICES PARKS PARTNERSHIPS 150,023.85 - 1,261,322.14 (1,111,298.29) 1,698,583.62 1,441,662.87 256,920.75 (1,548,559.77) (180,340.73) (1,368,219.04) AUDITING FISCAL SERVICES ADMINISTRATION 0.00 1,615.69 31,789.11 (1,615.69) (31,789.21) 9,935.77 _ 9 _ (8,320.08) 8,320,08 FISCAL SERVICES PARKS & REC - 89,057.75 f 89:057.751 - - 36,144.07 96.842.56 (36,144.07) - (4,354.96) 4,354.96 ADMINISTRATIVE SERVICES SUB -TOTAL 150,023.85 1,383,784.69 (1,233,760.84) _ 1,698,583.62 1,584,585.27 Nfib i�Vfi) ! - (7,784.81) 7,784.81 113,998,35 i (1,548,559.77) (200,800.58) (1,347,759.19) GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE 80,463.36 159,945.10 (79,481.74) 40,018.92 145,275.34 (105,256.42) 40,444.44 14,669.76 25,774.68 RED OAKS GOLF COURSE 111,648.92 37,548.21 194,684.18 (83,035.26) 72,584.24 241,621.26 (169,037.02) 39,064.66 (49,741.57) SPRINGFIELD OAKS GOLF COURSE 68,230.79 85,061.82 129,135.34 (47,513.61) (60,904.55) 17,873.09 58,171.22 94,803.39 (76,930.30) � 19,675.12 (9,741.57) 29,416.69 29,416.69 WHITE LAKE OAKS GOLF COURSE 6016g6.94 J?,7,���A7 (66A93.73) IP705.13 182,272.68 (124,101.46) ', 10,059:57 (S%137.34) 63,196.91 GOLF SUB -TOTAL 358,538.22 695,967.11 (337,428.89) 219,352.60 ,}�QF3.83 784,956.50 (901%].�i/Q) (565,603.90) 29,94181 615684 2378497 139,185.62 (88,989.39) 228,175.01 FOOD SERVICES: - ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER 24,146.38 (24,146.38) 7,673.77 43,519.67 (35,645.90) •.. (7,873.77) (19,373.29) 11,499.52 GROVELAND OAKS CONCESSIONS - 14,475.31 (14,475.31) 15,736.94 26,400.82 (10,663.88) (15,736.94) (11,925.51) (3,811.43) LYON OAKS CONFERENCE CENTER - 1,074.82 562.86 33,679.08 (562.86) (32,604.26) 3,497.63 8,828.52 564.80 2,932.83 (3,497.63) (5.51) (3,811.43) LYON OAKS RESTAURANT SV 14,470.83 11,616.30 2,854.53 8,964.04 42,987.31 (34,158.79) (7,753.70) (9,308.23) 1,554.53 RED OAKS WATERPARK CONCESSIONS - 12,557.26 (12,557,26) 11,395.77 (2,431.73) 5,506.79 220.53 5,286.26 SPRINGFIELD OAKS RESTAURANTSV 2,519.43 17,102.15 (14,582.72) - 4,660.74 16,389.88 12,906.09 (16,389.83) (8,245.35) (3,832.62) 3,832.62 WATERFORD OAKS WATERPARK CONCESSIONS - 467.91 (467.91) - (2,141.31) 4,196.06 (6,337.37) WHITE LAKE OAKS CONFERENCE CENTER 23,690.99 (23,690.99) 1,370.55 1,161.53 20,944.44 (1,161.53) (!39,573.89) (693.62) 693.62 WHITE LAKE OAKS RESTAURANT SVC j,�93J2189 17,�18.89 f 15 586.00� q 7>9b 43 (1,370.55) 2,746.55 (4,117.10) FOOD SERVICES SUB -TOTAL 19,997.97 155,817.13 (135,819.16) 54,688.62 194,238.550 � ( 1,374.24) (139,549.891 (34,690.65) (38,421.37) 3,730.72 COUNTY MARKET: - OAKLANDCOUNTYMARKET COUNTY MARKET SUB -TOTAL 39 q�1.35 30,061.35 �3g,�S8.44 4,397.091 �4,397.09) 3�71,531.15 51,907.36 J14476a�) (7,469.80) (1744892) 997912 34,458.44 37,531.15 51,907.36 f14,376. 1f (7,469.80) (17,448.92) 9,979.12 PARKS: - ADDISON OAKS PARK GROVELAND OAKS PARK 116,699.26 242,639.03 (125,939.77) 116,368.96 243,911.85 (127,542.89) 330.30 (1,272.82) 1,603.12 HIGHLAND OAKS PARK 86,353.44 2,229.00 157,156.29 (70,802.85) 63,935.45 156,655.20 (92,719.75) 22,417.99 501.09 501.09 21,916.90 INDEPENDENCE OAKS PARK 34,964.00 4,996.75 153,348.01 (2,767.75) (118,384.01) 2,184.00 23,868.50 4,790.67 iS0,207.87 (2,606.67) 45.00 (,91.90 LYON OAKS PARK 22,212.50 38,770.21 (16,557.71) 12,258.00 50,914.54 (156,339.37) (38,656.54) 11,095.50 (12,144.33) 36 ORION OAKS PARK 13,733.00 34,561.76 (20,528.76) 20,674.00 22,071.62 1 (1,397.62) �'� 9,954.50 (6,941.00) (12,, 4 22,098.83 22431.1 RED OAKS DOG PARK RED OAKS PARK 10,078.00 19,746.81 (9,668.81) 8,052.00 25,675.20 (17,623.20) 2,026.00 12,490.14 0.14 (8,157.42) (19,431.14) ) ROSE OAKS PARK - 34,173.15 (34,173.25) 22.00 42,330.57 (45,613 (22.00) ( 2) 39 8,135.42 8261.2 SPRINGFIELD OAKS ACTIVITY CENTER/PARK 46,724.31 8,875.13 64,382.45 (8,875.13) (17,658.14) - 59,625.74 5,613.88 76,926.79 88) (5,613.88) �, 3,261.25 3,261. (3,261.25) ) WATERFORD OAKS ACTIVITY CENTER/PARK 10,535.00 142,611.97 (131,076.97) 41,475.93 130,058.52 (17,301'05) (88,582.59) (12,901,43) (30,940.93) (12,544.34) (357.09) HOLLY OAKS ORV PARK PARKSSUB-TOTAL 1007;05.00 119.332.92 19 227.921, - 7/67-�? zz�6�]] 21 100,105.00 11,553.45 114,565.60 (42,494.38) (14,460.60) 443,633.51 1,019,594.49 (575,960.97) 348,464.58 943,924.03 p�} (595,45�45) (4,936.07) (38,895.15) 33,959.08 RECREATION: - RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK 13,307.70 270,864.81 (257,557.11) 44,377.88 341,829.17 (297,451.29) (31,070.18) (70,964.36) 39,894.18 RED OAKS WATERPARK 410.00 43,558.59 13,885.87 84,348.16 (13,475.87) (40,789.57) 1,000.00 10,017.56 27,816.20 (26,816.20) (590.00) (13,930.33) 13,340.33 WATERFORD OAKS BMX 169.00 2,718.09 (2,549.09) 1,804.34 95,668.07 2,348.20 (85,650.51) (543.86) 33,541.03 (11,33 99.89 94 4,005. OAKS WATERPARK - 26.508.75 f2 ��08.751 - 36n574.92 q�q dy 1 J7 A7710 (1,635.34) - (10,066.17) 3) (2,005.23) RECREAWATERTION RECREATION SUB -TOTAL 57,445.29 398,325.68 (340,880.39) 57,199.78 504,236.56 (447,036.78) 10,066.17 245.51 (105,910.88) 106,156,39 FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES &MAINTENANCE SUB -TOTAL 297 932.52 (71932.521 - 372,960.92 3 7 9?� _ ( - (75,028.40) 75,028.40 - 297,932.52 (297,932.52) - 372,960.92 372,960.92 - (75,028.40) 75,028.40 OTHER: INTERNAL FUND CHARGES* OTHER SUB -TOTAL _ - TOTAL ,�, _ 1 Q54r7QQ.39 S 3,985,8$0.05 3 _(2,9Z61179.8tj —� �741,5,$24, 75�' _ 4,4,i4,�f,7;1.14 ,S _ J2,Q;y„y};8.Yyj_ _ 11,456,225.161 S 665 494 6 1 < _ ,1$4S1,7i[1.47 Prepared by Fiscal Services January 26, 2021 _ 169 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 11 B COMMUNICATIONS AND MARKETING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Desiree Stanfield, Supervisor — Marketing and Communications Submitted: January 6, 2021 Subject: Communications and Marketing Unit 2020 Annual Report INTRODUCTION AND HISTORY The Communications and Marketing Unit manages all public relations, communications, marketing, and promotional efforts for the parks system. Technical expertise within the unit includes branding, media relations, social media, photography, videography, and e-marketing. The unit develops content for internal and external communications, social media, news releases, OCPR's website, advertising, brochures, award nominations, park signage and public -facing publications (print and digital). FY2020 was a unique year due to the pandemic and millage vote which occurs every 10 years. Three major areas of focus were: messaging and promotions/awareness of best practices and altered operations/programming due to COVID-19 beginning in March; opening of Holly Oaks ORV Park in mid - September; and educational awareness of the parks system's millage ballot question in the Nov. 3 General Election. Additionally, efforts were undertaken to promote programs, facilities, and events across the system. A short PowerPoint will be presented during the meeting. STAFF RECOMMENDATION Staff requests the Commission receive and file the Communications and Marketing Unit 2020 Annual Report. MOTION Move to receive and file the Communications and Marketing Unit 2020 Annual Report. 170 Communications & Marketing FY 2020 Report + w, 0MAKLAND COUNTY PARKS Great/arks for Great Peopld OaklandCountyParks.com 93 V 0 The Communications and Marketing Unit manages all public relations, communications, marketing and promotional efforts for the parks system. Technical expertise within the unit includes branding, media relations, social media, photography, videography and e-marketing. The unit develops content for internal and external communications, social media, news releases, OCPR's website, advertising, brochures, award nominations, park signage and public -facing publications (print and digital). • FY2020 was a unique year due to the pandemic and millage vote which occurs every 10 years. Three major areas of focus were: messaging and promotions/awareness of best practices and altered operations/programming due to COVID-19 beginning in March; opening of the Holly Oaks ORV Park in mid - September; and educational awareness of the parks system's millage ballot question in the Nov. 3 General Election including creation of seven -minute overview video and additional collateral. • Planned advertising, e-marketing, social media and printed materials for 2020 were all halted and evaluated to configure the new ways OCPR needed to provide services, programs and parks to guests during a pandemic. Printed materials were reduced as many businesses and partners did not want items as possible touch points. Printing of four-color brochures was put on hold. Brochures were distributed on a limited basis. Direct source advertising, a strong social media presence with boosted events, news releases to media, and increased e-marketing messsages were key. Special Events were hosted to increase awareness of Oakland County Parks and Recreation prior to the millage vote. These included: dedication of the Catalpa Oaks pathway and improved soccer fields; Holly Oaks ORV Park dedication; Bailey House Open House; and Normandy Oaks Park Sneak Peek. Preparation of millage collateral including a postcard, information card and more started a year prior. Additionally, we contracted with M-1 Studios to capture drone footage of Holly Oaks ORV Park during the Detroit4 Fest. A 30-second and 60-second video were developed. These will be used to promote the park's opening in Spring 2021. Due to COVID-19, Red Oaks and Waterford Oaks waterparks were closed for the season. Messaging, to convey the closure, included a news release to media, emails to 2019 season ticket purchasers, social media and website content. 172 Below is a snapshot of the print, digital, e-marketing, social media and other high-level activity. In FY2020, the Communications and Marketing Unit facilitated 175,542 total contacts with an estimated reach of 5,516,209 to promote the parks system's parks, facilities, programs and special events. Number of Print Ads 38 34 13 Estimated Circulation 1,408,382 1,638,799 795,150 Budget $67,099 $46,570 $19,525 Television Number of TV spots 0 0 0 Budget 0 0 0 Digital Number of digital ads 15 26 32 Estimated Impressions 552,340 791,000 818,107 Budget $20,051 $16,420 $15,707 Radio Number of radio spots 0 0 0 Budget 0 0 0 Outdoor Number of billboards 0 0 0 Budget 0 0 0 Trade Show Number of trade shows Estimated attendance 3 63,300 $7,837 4 33,800 $4,842 3 4,272 $2,526 Number of e-messages 363 338 254 Estimated reach 2,642,501 2,532,344 2,391,685 E-marketing subscribers 112,574 113,444. 123,076 Social Media Number of Facebook posts 1,086 884 1,189 Estimated Reach 6,747,294 Boosted Post estimated reach - 534,782 311,389 Parks and Recreation Facebook `likes' 20,574 22,305 23,932 Farmers Market Facebook `likes' 7,240 8,637 10,840 Holly Oaks ORV Facebook `likes' - 1,063 6,964 Twitter Followers 6,335 6,671 6,914 Instagram Followers 1,426 1,740 2,300 Press Releases 65 75 25 Broadcast Media Earned Estimated reach Value 1,790,830 $186,223 1,531,420 $85,827.42 835,606 $74,090 TOTALS Total Contacts Total Estimated Reach 149,719 13,204,674 154,262 7,062,145 175,542 5,516,209 PAID MEDIA: Relates to advertising using traditional or other outlets. OCPR tracks the reach and value of paid media that has reliable data available - print, radio, television, digital, outdoor, and trade show advertising. OWNED MEDIA: Relates to the brand and content generated by outlets controls. OCPR tracks the reach of owned media that has reliable data available - email marketing, social media posts and press releases. The broader definition of owned media also includes visual displays, brochures, website, and blogs. EARNED BROADCAST MEDIA: Generated by other entities such as journalists. OCPR tracks the reach and value of broadcast earned media. SOCIAL MEDIA: The main purpose of social media is to actively engage with current and potential park patrons. Engagement is the interaction between people and brands on social network. For example, on Facebook, engagement includes likes, comments and shares. A main OCPR Facebook page is curated as well as a page for the Oakland County Farmers Market and 25 additional Facebook pages for parks, golf courses and other park facilities. There is also an Instagram and Twitter account for the parks system. *In FY2019, we opted to change calculations to reflect the estimated reach of all of boosted Facebook posts to show the impact of invested advertising dollars. A boosted post is a paid advertisement that is targeted to the audience of our choice. Our Facebook boosted posts reach a very large audience, showing the impact we can have with a low budget investment. TOTAL CONTACTS: This figure was calculated by adding the following components: Number of print ads; Number of digital ads; Number of trade shows; Number of e-messages; Number of e-marketing subscribers; Number of Facebook posts; Parks and Recreation Facebook `likes'; Farmers Market Facebook `likes'; Holly Oaks ORV Facebook likes'; Twitter Followers; Instagram Followers: and Press Releases TOTAL ESTIMATED REACH: This figure is the summation of the following: Print advertising estimated circulation; Digital estimated impressions; Trade Show estimated attendance; Email Marketing estimated reach; Boosted Facebook posts estimated reach; and Broadcast media earned estimated reach. 3 173 Social Media Infographic Facebook: Facebook is the most popular social media network that can be used to share everything from photos to important updates. With OCPR's Facebook business pages, staff has access to powerful advertising tools and in-depth analytics. Facebook has targeting tools to help choose specific demographics, locations and interest groups. Facebook is the platform that allows OCPR to engage the most with park -goers while responding to comments, questions and concerns. QAKLAND COUNTY PARKS Great-parsCy forGr"t-People 6.8% IdF Page Likes 23,932 FY19-FY20 Page likes fit 311,389 fl•'s Boosted post estimated reach Facebook: • Engagement - This includes all reactions, comments and 66661 shares on the original post and any shared instances. Interactions that have been changed or deleted are counted toward the total. For examples, changing a reaction from "love" to "like" counts as two interactions. • Clicks - This includes photo views, link clicks and other clicks. o Photo views: clicking on the photo to enlarge it o Link click: any click on the link provided in the post o Other clicks: clicks not on the content of the post, such as page title clicks, or clicks to "see more." • Reach - The number of people who have seen your content o Organic: the number of people who were reached by a post that wasn't sponsored o Paid: Number of people who saw a boosted post that directed audience to a post or page (or event, in OCPR's case) 174 Twitter: Twitter is used for short updates. This platform allows users to share text that only includes 280 characters (about 3-4 sentences), videos that are two minutes and 20 seconds long (maximum), up to four images, links, and it also provides a polling option. Twitter is a great tool for quickly spreading the word, as hashtags help boost posts, along with the simple option to "retweet" a tweet, giving it an opportunity to be seen by more Twitter users. Twitter: • Engagement — Total number of times a user has interacted with a Tweet. This includes all clicks anywhere on the Tweet (including hashtags, links, profile photo, username and Tweet expansion), retweets, replies, follows and "likes" • Impressions — The number of times users saw the Tweet on Twitter Instagram: Instagram is a visual platform that is based entirely on photo and video posts. As Oakland County Parks and Recreation offers so much natural beauty, an Instagram account is vital for its digital marketing efforts. This platform is almost entirely mobile: users can't take photos or create new posts on the desktop version. As the world becomes a mobile - first society, Instagram will continue to grow. or I I K Id I Instagram: • Engagements — The amount of "likes" on a post • Impressions — This is the number of times a post or story was on -screen (a post can be on -screen through a user's home page (what pops up when you access the Instagram app), searching a hashtag or straight from OCPR's profile) 175 FY 2019-2020 Top -performing posts on social media The following posts from Facebook, Twitter and Instagram show the content that reached the highest amount of people throughout the past year. Reach is a precursor to engagement. As the reach of a post increases, so does the probability of our audience engaging with the post, because the content is appearing in front of more users. In these posts, you can find what was most important to our audience throughout the past year. October 2019 Facebook: Oakland County Parks and Recreation ... Published by Amanda Sable 0. October 15, 2019 -0 Moonrise at Addison Oaks County Paris and Campground, captured by Tom Hughes Photo. T https://bit.ly/31gnOmQ* #OaklandCountyParks #PureMichigan Oakland County Parks and Recreation ••• Published by Amanda Sable Y- October 1, 2019-0 Get ready for Hometown Harvest fun from noon to 3 p.m. this Sunday, Oct. 6 at Red Oaks Nature Center! `f Celebrate autumn with a nocturnal animal presentation, cider and donuts, hayrides, a festive craft and games. Kids can wear their favorite costume to collect candy down the Trick or Treat Trail in Suarez Friendship Woods, too. Live music will be provided bythe band Picks and Sticks. Get up close with live animals at the petting farm, take part in face painting, watch balloon artists and enjoy the climbing tower (closed - toe shoes required) orjump away in the bounce house (socks required). LEARN MORE: https://bit-ly/2p5AkitO. 49 Oakland County Parks and Recreation Published by Amanda Sable 0 October 21, 2019 0 Thank you to everyone who joined us for Boo Bash at Addison Oaks County Park and Campground these past two weekends! is V We loved getting into the Halloween spirit with you! = Camping season may be coming to a close, but campsite/cabin/yurt reservations can be made 11 months in advance. Call 248-858-1400 today to book your spot at Addison Oaks or Groveland Oaks County Park and Campground! W Tom Hughes Photo 176 October 2019 Oakland County Parks and Recreation ... Twitter: 4—:1 @OCParksAndRec Explore the trails at Red Oaks Nature Center from 10:30 a.m.-noon on Oct. 12 in search of squirrels? Squirreling Around will include a presentation, live animal & a squirrel feeder craft. $5/person. Pre -registration with payment is required: 248-858-0916. bit.ly/2lSg7h9 12:25 PM - Oct 7, 2019 Twitter VVeb App Oakland County Parks and Recreation @OC Pa rksAnd Rec .@ChevyDetroit included Addison Oaks County Park and Campground in their list of photogenic autumn spots in metro Detroit! 4 Have you seen the beautiful colors there this fall? chevydetroit.com/fall-in-love-w... 11:44 AM • Oct 23, 2019 • Twitter Web App Oakland County Parks and Recreation ooa @OC Pa rksAnd Rec 10 Stop by the Oakland County Farmers Market from 8:30 AM-12:30 PM tomorrow, Oct. 5, to discover the apple varieties that local farmers have to offer and how you can use them at home, courtesy of @MSUExtensionOC! This program is sponsored by @Genisyscu. Enjoy Abundant Apple Crop at the Oakland County Farmers ... Nothing says fall like a fresh, crisp apple and the Oakland Eb County Farmers Market expects a spectacular apple season.... on oaklandcountyprasper.com 0*U 9:29 AM • Oct 4, 2019 • Twitter Web App 7 177 October 2019 Instagram: oaklandcountyparks In ft,rdence Oaks County Park uaklandcoun ypai,ks Golden hoar of Independence0al }Thank you to @alliewernen2d for sharing your beautiful photos! G #0.Id—dC.—Wa4s #Miehigan #Fall #PureMichigan #Michiganders Mich igrammers #OaklandCounry #PureMittigan #InsplredByMlchigan #SmittenNlithTheMitten #statocfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #Getoutside #TheGreatOutdoore #Oak and Cou ntyM i c hig an #Photography #PicOffhel)ay #Photographer #Mid—stMoment (� #NaturalMichigan V QgI�I V yy liked by al—ndgretch and 51 ethers Add a comment oaklandcountyparks .. Addison Oaks County Park and Campground oaklandcountyparks Moonrise at Addison Oaks County Park (DIM @_tomhughes._ #Repost #OaklandCountyParks #Michigan #Fall #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #Insp!redayMichigan #SmittenWrthTheMitten #StateOfl ichlgan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #OaklandCou ntyM ichigan #Photography #Pic0fThi #Photographer n Q Q Liked by oakland nature and 14a others ac-.xn is zofs Add a comment... oaklandcountyparks ntlepentlence Oaks County Park ®oaklandcountyparks Last weekend, @katep—photography captured the beauty of I ndependence Oaks County Park and the happiness of these newlyweds! W N Thank you for sharing! #Repost #OaklandCountyParks #Michigan #Fall #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByWchigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoom #OaklandCountyMicJhigan n Q W • Liked by cl—r dgretch and 41 others ocroeta r s, zm s Add a comment_ .., 8 178 November 2019 Facebook: f Oakland County Parks and Recreation ••• ublished by Amanda Sable ® - November 17. 2019 -0 Red Oaks Nature Center made the list! While it's not winter quite yet, it sure feels like it. Swing by the nature center to enjoy some fresh air during a brisk hike! # https://bit.ly/37and6jG #National Hiking Day e: ONLYINYOURSTATE.COM 9 Picturesque Trails Around Detroit That Are Perfect For Winter Hiking AV'— Oakland County Parks and Recreation •.. Published by Amanda Sable ®• November 22, 2019 • Q Tonight's the night! 1046• 1 +c- Join us in the banquet room of Lyon Oaks Golf Course from 6:30 - 8:30 p.m. for an exciting evening of games and crafts! Put a twist on family game night -- for FREE! https:/fbit.ly/2QrnNSv 14 Oakland County Parks and Recreation is with Mike .._ Hardy. Published by Amanda Sable • November S, 2019 0 The Holy Oaks ORV Park Plan and Standards Manual is now available for review and public comment! This unique park, a partnership between Oakland County Parks and Recreation and Michigan Department of Natural Resources, is scheduled to open next summer. We want YOUR feedback on the park plan and design! All park plan documents are online, along with a survey where you can provide your feedback and suggestions for the park: https.,//bit.ly/360eURg0- 9 179 November 2019 Twitter: Oakland County Parks and Recreation @OCParksAndRec Red Oaks Nature Center made the list! While it's not winter quite yet, it sure feels like it. Swing by the nature center this week to enjoy some fresh air during a brisk hike! 16 bit.ly/37and6j 9 Picturesque Trails Around Detroit That Are Perfect For Winte... Head outside for a winter weather adventure on these gorgeous hiking trails. Ur' onlyinyourstate.com 8:44 AM • Nov 18, 2019 • Twitter Web App Oakland County Parks and Recreation OOCParksAndRec #ShopSmall I& TODAY on #SmallBusinesssaturdayii and enter @Advantage0ak's #SHOPTEXTWIN contest for a chance to win $5,000 courtesy of Shop Loyal. 41 OakGov.com/ShopSmall To enter, take a photo of your receipt from an #OaklandCounty business & text "ShopTextWin" to 41411. 9:59 AM • Nov 30, 2019 Twitter Web App Qaldand County Parks and Recreation 000 @OCParksAndRec The Holly Oaks ORV Park Plan & Standards Manual is available for review and public comment! The survey is open until Dec. 6: bit.ly/360eURq. The park is scheduled to open in July 2020. We appreciate your feedback! #OaklandCountyParks #MiDNR #MiStateParks #OaklandCounty 0 Michigan Department of Natural Resources and Michigan State Parks 12:08 PM -Nov 1 S, 2019 -Twitter Web App 10 180 November 2019 Instagram: ® oal ,.. _, ... oaklandcountyparks The Holly Oaks ORV Park Plan and Standards Manual is now available for review and public comment on our website! This unique park a partnership between Oakland County Parks and Recreation and @michigandnr, is scheduled to open next summer. We want YOUR feedback on the park plan and design! All park documents, along with a survey where you can provide your naV Liked by mil and 27 others NOVEMBER B, 2019 Add a comment... oaklandcountyparks Orion Oaks County Park oaklandcountyparksAquiet morning on Lake Sixteen, captured by @coo!_pix_bycj. r Thank you for sharing with us! #Repost #OakiandCountyParks #Michigan #Fall #pureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #OaklandCou ntyMichigan #Photography #PicOfTheDay #Photographer #MidwestMoment Q;)07 Gl I. Liked . „�\J:_, and 80 others NOVEMBER 13, 2019 Add a comment... _ _. _ `• .`• , .`. ....... � vaklandcvuntyparks ... Orion Oaks Dv9 Park • aaklandcountyparks All the snow that • we revived yesterdaywas approved by (W—apoochon_cooper! %* • Thank you for sharing this video from Orion Oaks Dog Park! aGaklandCountyParks #Michigan #Fall #pureMichigan #Michiganders #Michigra— #Oak,WndCounTy #PureMrttigan #Inspin clOyMchigan #Sm ittenWrthTheM itten • #StateCfMichigan #MittenLife #MittenLove #pwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #OakfandCou ntylVichi gan #Photography #PicOfTheDay #Photographer #MidwestMoment #NaturalMichigan #DoT0flnstagram 3 views 11 181 December 2019 Facebook: Oakland County Parks and Recreation "' PubliShed by Amanda Sable December 17, 2419 p It's the most wonderful time of the year! We hope you enjoy our parks with family and friends on Dec- 24. Dec- 25 and Dec_ 31 for FREE - httpsJ1b It.ly12W U SFoF FREE PARK ENTRY DECEMBER 24 DECEMBER 25 DECEMBER 31 (ZAKLAND COUNTY PARKS 9W. Oakland County Parks and Recreation •.. Published by Amanda Sable l?l December 25, 2019 0 Happy Holidays from all of us at Oakland County Parks and Recreation! 4 HAPPY -HOLIDAYS! Free park entry, Dec. 25 i 4. �,. . QAKLAND COUNTY PARKS Oakland County Parks and Recreation Published by Amanda Sable ® • Decerrlher 26, 2019 •0 Looking to safely dispose of your Christmas tree? t3 There are recycling sites at 11 of our parks! 4 Every day from 9 a.m. to 4 p.m. until January 26, stop by one of the sites with your tree. Learn more: https:Hbit.ly/2M u P4tbG. Addison Oaks County Park and Campground Catalpa Oaks County Park Glen Oaks Golf Course Groveland Oaks County Park and Campground In... See More up 12 182 December 2019 Twitter: Oakland County Parks and Recreation ... @OCParksAnd Rec The Fire & Ice Festival (Jan. 17-19) in Downtown Rochester will be here before we know it! It This premier winter event wouldn't be possible without generous volunteers. Sign up today to be on the awesome team of volunteers: bit.ly/2gN4mCb. FIRE & ICE FESTIVAL DOWNTOWN ROCHESTER �Ll"TZ 11 0 Oakland County and Downtown Rochester 2 36 PM - Dec 12, 2019 - Twitter Web App Oakland County Parks and Recreation @OCParksAndRec The holiday season inspires people to give back and volunteer, but many organizations, including Oakland County Parks and Recreation, rely on that giving spirit all year long. r Learn more about our volunteer opportunities: bit.ly/2ttCvrF. 10:09 AM - Dec 17, 2019 - Twitter Web App Oafdand County Parks and Recreation @OCParksAndRec Looking to safely dispose of your Christmas tree? 46 There are recycling sites at 11 of our parks! 4 Every day from 9 a.m. to 4 p.m. until January 26, stop by one of the sites with your tree. Learn more: bit.ly/2MuP4tb. _A WR15\MAS taEE DROP-OF4 r Q;Ayo-xtv� 1W \ arjuvai pols 10:32 AM - Dec 26, 2019 - Twitter Web App 13 183 December 2019 Instagram: oaklandcountyparks ... Lyon Oaks Dog Pork oaklandcountyparks It's officially winter! bf Thanks so much to @frankthelongdoggo for sharing this photo when there was snow on the ground at Lyon Oaks Dog Park! #OaklandCountyParks #Michigan #Winter #LetsW nter #PureMichigan #Michiganders #Michigrammers #OaklancICounty, #PureMittigan #lnspiredRyMichigan #SmittenWlthTheMitten #StateOfMichigan #MittenLde #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #Getoutside #TheGreatOutdoors #OaklandCountyMi chig a n #Photography #PicCHTheOay W AS Liked by frankthelongdoggo and 56 others _ _,C\iBf 0. 21. 2019 Add a comment.. IDOakland couni rks Orson Oaks County Paris 49, oaktandcountyparks Lake Sixteen was on blast night) Thank you so much to @mhI1.imagery for sharing this amazing sunset photo at Orion Oaks County Park! #Repost #OaklandCountyParks #Michigan #Fall #PureMichigan #Michiganders #Michigrammers #DaklandCounty #PureMittigan ciQ7 1l 6 Liked by _tomhughes._ and 208 others DECEMBER 5, 2019 Add a comment.,. isoaklandcountyparks ... Red oaks Nature Center �r mklandconeyparks Have you been �i bird watching at Red Oaks Nature Center before? Thank you to @deniseallenphoto for sharing photos of a downy woodpecker she spotted there earlier this month! r #Repost #OaklandCountyParks #Michigan #Winter#Birdsoflnstagram #Bird Watching #PureMichigan #Michiganders #Michigrammers sDA-dCuunty #PureMittigan #InspiredByIVfi igan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten OP—Michiganders #Nature #Parks #GetOutside #TheGreatOutdoom Liked by searayphiti and 61 others re—itm v, -, Add a comment... 14 184 January 2020 Facebook: Z_ _ Oakland County Parks and Recreation .p, Published by Amanda Sable O-January28-0 Gumdrops and lollipops and frosting, oh my! * 0 Enjoy a sweet time at Sugar Rush at Springfield Oaks County Park Activity Center from 6 to 9 p.m. on Friday, Feb. 7. Grab your family, friends or your sweetie for the ultimate sugary experience, playing ajumbo-size classic board game favorite, similar to Candy Land! Learn more: https:/Ibit.ly/2Gw1E2tiv O. Nl- 4i� i `1 4,Jlteid Oaks Cosmtt V,A. Acti�tq C-- iay5� Andersonvnh Road, B"LOUM IPI p8350 Regkster toda}: ay8-By6-6558: wv.stpr.us Oakland County Parks and Recreation Published by Amanda Sable 0 - January 23 -0 Do you want to build a snowman? !. Join your favorite frosty friends at A Frozen Encounter this Saturday, Jan. 25 from 11 a.m. to 12:30 p.m. at Red Oaks Nature Center! Make a craft, enjoy a cozy campfire and snack and do some cold weather activities as we learn about the wonders of the natural world through the eyes of our favorite snow queen and her friends. Participants must wear boots. Cost is $7/person. Preregistration with payment is required by calling 248-858-0916 weekdays or 248-585- 0100 Saturdays. Oakland County Parks and Recreation ••• Published by Amanda Sable 0 - January7 .0 There are Christmas tree recycling sites at 11 of our parks! # Every day from 9 a.m. to 4 p.m. until January 26, stop by one of the sites with your tree. DETAILS: https://bit.ly/2M u P4tb 0. Addison Oaks County Park and Campground Catalpa Oaks County Park Glen Oaks Golf Course Groveland Oaks County Park and Campground... See More (r"TJ yk� —I--' 15 185 January 2020 Twitter: Oakland County Parks and Recreation ... & @OCParksAndRec There are Christmas tree recycling sites at 11 of our parks! A Every day from 9 a.m. to 4 p.m. until January 26, stop by one of the sites with your tree. e.6 DETAILS: �"llll Oakland County Parks and Recreation bit.ly/2MuP4tb. ' ;c OCParesAndRec The 2020 Fire & Ice Festival is THIS WEEKEND in @Rochester_MI! From Jan. 17-19, join us for this FREE family -friendly festival! *';w Check out @OakGov's blog for details: ow.ly/WHgm50xSyal. Plus, the festival kicks off the bicentennial celebration in #OaklandCounty! #Oak200 !t Oakland County* @OakGov -Jan 10 The 2020 Fire & Ice Festival is returning to Downtown @Rochester_MI from 1/17 - 1/19. Come out & enjoy this FREE family -friendly festival, kicking off the bicentennial celebration in #OaklandCounty! #Oak200 4 Visit our blcg for more on the festival: ow. ly/WHgm50x5ya1. 9:56 AM -Jar 14, 2020 - Twitter Web App Oakland County Parks and Recreation @oCParksAndRec See what platform tennis is all about this Sunday, Jan. 12, from 1:30-3:30 p.m. at Waterford Oaks County Park! ;t Whether you want to exercise more, get outside or make new friends, platform tennis is a great way to achieve your goals. bi6y/2SYAa2B 10:52 AM Jan 13, 2020 , Twitter Web App Jan.12 - 1:30 - 3:30 p.m. OUOAK�AN r sA L NTYPpRI�i 3:08 PM - Jan 7, 2020 - Twitter Web App 16 186 January 2020 Instagram: �^ oaklandcountyparks ,,, Dr— Oaks nog Park Zoaklandcountyparks Catch them if you can! j] Thank you to @eve_winston_gsp for sharing this beautiful photo from Orion Oaks Dog Park! #DaklanclCountyParks #Michigan #Winter #Dog Park #PureMichigan #Michiganders #Michlgrammers #OaklandCounty #PureMittigan #I nspi red6yMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders *Nature #Parks #GetOutside #TheGreatOutdoors # O a k l a ndC o u ntyM i c h i g a n #Photography #PicOfTheDay • Liked by daveandgretch and 73 others 1ANUARYS Add a comment... oaklandcountyparks ... Orion Oaks County Park oaklandcountyparks Happy birthday, Michigan! �A a (tj Today the Great Lakes State turns 183! Thanks so much to @mhl l.imagery for sharing this shot from Orion oaks County Park, where there was an W" A the sky! #PureMichigan #SmittenWithTheMitten #OaklandCountyParks #Michigan c;)QV 0 Liked by mhll.imagery and 77 others JANUARY26 Add a comment... ®caklar pedcs Atltlson0,h Oars Coumy Pah emf Campgmuntl •� ®-ki.rd—.ypadcc Uisc golf is av ilahle year round at Addison Oaks Cwnty Park and Campgrwndl 00 Thanks so much to @sidra discgolf far sharing this video (ram the m— #Repast#OaklandCountyParks #Winter #LetsWinter #PureMichigan Zsc-If #d—Aft #di"ol fe #disrgolr ryday#dixgpl(shoutouts #discgolfng #dlscgolfnafwn Miscgol(daily #discgolf 'deos #discgollvideo#dlscr.ft#in — #dynamicdi— #mvpdiscsports ,Ow • jkudde1105 ghinky_hoo30 Q dQ7 R 605 vle Add. c--,t., 17 187 February 2020 Faceboll Oakland County Parks and Recreation 4 ubished by Amanda Sable 0- February 10-0 Calling all K-12 teachers! (P9' The Michigan Nature Association is offering $500 grants for field trips to natural areas for the 2019-2020 school year, and you could make Red Oaks Nature Center or Wint Nature Center your destination! The next deadline is Feb. 28 for 2020 spring trips: https.//bit.ly/31 FBrOKO. These grants are intended to assist K-12 teachers in developing fun, educational, and hands-on field trips for teaching students about the natural environment. * 4 Oakland County Parks and Recreation ... Published byAmdnda Sable February 3 0 APPLICATIONS ARE OPEN! tL Your 2020 summer job awaits you at Oakland County Parks and Recreation. Check out all of the fun, rewarding opportunities to join our team (with competitive pay!): ht t p sill b it . l y/2 Sd J Z r n. Oakland County Parks and Recreation Published by Amanda Sable ® • February 15 •0 Swing by Red Oaks Golf Course from 10 a.m. to 1 p.m. on Saturday, Feb. 22 to eat a donut, drink some coffee and apply for a summer job at Oakland County Parks and Recreation! , ♦ At the Seasonal Hiring Fair, you'll have the opportunity to learn about all of our available summer positions, what it's like to work at a park and meet some of our awesome current staff members. We'll have laptops and iPads available to use for applications. 18 188 February 2020 Twitter: `"'''+�''ra Oakland County Parks and Recreation ... �' @OCParksAndRec It's National Invasive Species Awareness Week! Join us at the Spring Invasive Species Summit on March 21 at the Waterford Oaks County Park Activity Center to learn about invasive species ID, control, mapping & more! Learn more about this FREE event: bit.ly/2VxUp8L. 3:58 PM Feb 25, 2020 - Twitter Web App Oakland County Parks and Recreation '' �' @OCParksAndRec Calling all K-12 teachers! 16' . @michigannature is offering $500 grants for field trips to natural areas for the 2019-2020 school year, and you could make one of our nature centers your destination! The next deadline is Feb. 28 for 2020 spring trips: bit.ly/31 FBrOK. * 2:28 PM - Feb 10, 2020 - Twitter Web App Oakland County Parks and Recreation OCParksAndRec APPLICATIONS ARE OPEN! , ` Your 2020 #summer job awaits you at Oakland County Parks and Recreation. Check out all of the fun, rewarding opportunities to join our team (with competitive pay!): bit.ly/2SdJZrn. #OCPRjobs #OaklandCountyParks #Jobs OAKLAND Apply at 0akGlov.com/jobs oUNTY FARKS 8:36 AM Feb 3, 2020 Twitter Web App 19 189 February 2020 Instagram: oaklandcountyparks ... Waterford Oaks County Park All oaklandcountyparks An afternoon stroll through the glistening snow. 0 #OaklandCountyParks Michigan #Winter #LetsWinter #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan MrspireclByMichlgan #Sm itte n W ithTh e Mitten C1aV . Liked by searayphotos and 59 others FEBRUARY 7 Add a comment... oaklandcountyparks ... Red Oaks Nature Center ®wklandcountyparks Get back to nature by walking one of our trails -- our park system offers nearly 90 miles ofthem)$Thank you to@sr it for sharing this photo from Red Oaks Nature Center! #Report #OaldanclCountyParks #Michigan #Winter#LetsWinter #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #inspired ByMichigan #SmittenWithTheMitten #StateOfMichigan #Mitten Life #MittenLove #AwesomeMitten #PureMichigandem #Nature #Parks #GetOutside #TheGreatOutdoors #O a kla nd C ou my M is h ig a n • Liked by searayphotas and 54 others PEER-RY 25 Add a comment.. Old cauntypado lion Oaks County Pah ® mkknd—ntyparla Saoll to see the sung panoramic shot that Ormmnlcholsphotos captured Doer R e Oaks CountyPark! r Thank you for sharing your ph— with us[ #OaklaMCounTyParks 'Michigan #Wioer #Letsw,,rer #PureMichigan %Whiganders %Michigrammers %oakla,,JCounty #PureMittigan #IaspiredByMichigan 4Smit-W.,hThWit- #5tate0fN ichlgan #MltteuLHe %Mittentawe MAwesomeMitten pPu reMichlganders %Nature Parks .OoOutside #TheGreat0.d— #Oa ktandCo. nryM Ichigan C>a17 W Liked by thadweden aM 37 others Add a comment„ 20 190 March 2020 Faceboll Oakland County Parks and Recreation ... Published by Amanda Sable ® - March 2 - Q Stop by the Waterford Oaks County Park Activity Center from 10 a.m. to 2 p.m. THIS SATURDAY, March 7 to eat a donut, drink some coffee and apply for a summerjob at Oakland County Parks and Recreation! 0—, 1p At this Seasonal Hiring Fair, you'I€ have the opportunity to learn about all of our available summer positions, what it's like to work at a park and meet some of our awesome current staff members. We'll have laptops and Fads available to use for applications. ht1ps://bit.ly/32JQE1 x Oakland County Parks and Recreation Published by Amanda Sable 0 - March 23 O Upon the direction and recommendation of the Oakland County Health Officer, in response to the March 23, 2020 order by Michigan Governor Gretchen Whitmer to slow the spread of COVID-19 in the state, the three dog parks operated by Oakland County Parks and Recreation are effectively closed starting on Tuesday, March 24 until further notice. All day -use parks will remain open for trail use (while practicing social distancing). Due to the nature of the dog parks, residents are unable to maintain a safe social distance to prevent the spread of COVID-19. The locations include Lyon Oaks Dog Park in Lyon Township, Orion Oaks Dog Park in Orion Township and Red Oaks Dog Park in Madison Heights. Residents are encouraged to visit OCPR's day -use park trails. Dogs must be walked on a six-foot leash at all times. Please pick up your pet's waste droppings. We thank our pet owners for helping to slow the spread of COVID-19. Oakland County Parks and Recreation .., Published by Amanda Sable • March 20 • Q Until April 30, all Oakland County Parks and Recreation entrance fees have been waived, allowing anyone to enjoy the splendor of the Oakland County day -use parks at no charge. ill The Oakland County Parks system offers nearly 80 miles of trails and encompasses 7,000 acres. The parks system has trails for walking, hiking, mountain biking and equestrian riding. Learn more about our parks at OaklandCountyParks.com.0 When you visit the parks, use safe practices such as social distancing, hand washing and using hand sanitizes. Learn more about social distancing in public parks and trails: https-//bit.ly/2QAxRR8. wt- LAND COUNTY PARKS 6reat-Pa►1Cs for Great -People 21 191 March 2020 Twitter: Oakland County Parks and Recreation oo0 'W' @OCParksAndRec The donation center at the Oakland County Farmers Market is accepting donations of masks (all types), face shields, surgical gowns, surgical gloves, no -touch thermometers, and respirators Monday through Friday from 9 a.m. — 5 p.m. Details: ow.ly/rKi250yS5c1. Personal protective equipment donations accepted at the Oakland County Farmers Market 9 a.m. - 5 p.m. Monday -Friday 2350 Pontiac Lake Road 166mmm� Waterford, MI 48328 9:10 AM - Mar 26, 2020 - Twitter Web App Oakland County Parks and Recreation @OCParksAndRec You never know what you'll find along the trail! * & All of our parks, dog parks and trails will remain open, but all buildings are closed. Thank you to kmpinkel on Instagram for sharing these awesome shots from Orion Oaks County Park! bit.ly/2I RPV58 5:04 PM - Mar 17, 2020 - Twitter Web App �A�' Oakland County Parks and Recreation @OCParksAndRec Until April 30, all Oakland County Parks and Recreation entrance fees have been waived, allowing anyone to enjoy the splendor of the Oakland County day -use parks and dog parks at no charge. * Learn more: bit.ly/399neeF. Q A ND COUNTY PARKS Great Parks for Great People 3139 PM Mar 20, 2020 Twitter Web App 22 192 March 2020 Instagram: IDoaklandcountyparks Orion Oaks Counry Park oaklandcourdyparks Lake Sixteen is a pretty sweet spot to catch a sunset W Thank you to ®travissmithdp for sharing this photo from Orion Oaks County Parki *OaklandCouotyParks #Michigan #Winter #LetsWinter #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #Smitten WithTheMitten #StateOfMichigan #MittenLife #MlttenLove #AwesomeMitten W-u Michiganders Mature #Parks #GetOutside #TheGreatOutdoors #pa kla ndCountyM ichi gan C) Q W 110 Liked by clarkstonfarm and 123 others Add a comment_ oaklandcountyparks ... Rose Oaks Counry Park oaklandcountyparks We still have the 1 outdoors; we still have sunset views. r Thank you to @mattnicholsphotos for sharing this amazing photo from Rose Oaks County Park. #DaklandCountyParks #Michigan #Spring #PureMichigan #Michiganders #Michigrammers M #OaklandCounty #PureMittigan nn V Q 1 W Liked by foreversummersoaps and 81 others MARCH 27 Add a comment.,. i am"it oaklandcountyparks Lyon Oaks Oog Park oaklandcountyparks It's #tongueOutTuesday, and we're excited to remind you that all of our parks, dog parks and trails remain open (buildings and offices are closed). Q Thank you to @king astor the cavalier for sharing these photos from Lyon Oaks Dog Park with us! #OaklandCounryParks #Michigan #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #Smitten WithiThe Mitten #StateOfMichigan #MittenLife #MittenLove #AwasorrieMitten #Pi—Mi,hinani-l— #Natira #Park, Liked by daveandgretch and 42 others 17 Add a comment.. 23 193 April 2020 Facebook: !M Oakland County Parks and Recreation Published by Amanda Sable 0 - April 22 � 0 Happy #EarthDay from Oakland County Parks and Recreation! Oakland County Parks function as major ecological hubs within the region by supporting important ecosystems, protecting air and water quality and providing wildlife habitat. V Miss Jamie, naturalist at Wint Nature Center, is here to read you a story about sustainability and acting green. Gather your family and follow along as she reads "Not for me, please! I choose to act green" written by Maria Godsey, and illustrated by Christoph J. Kellner. Oakland County Parks and Recreation Published by Amanda Sable 0 • April 6 • Q Keep your park clean for all visitors. Leave no trash — take everything out to protect our park staff. Please do not leave medical gloves, hand wipes, tissues or other COVID-19 preventative items on the trails and in the parking lots. Put trash in the cans provided or take it home with you and dispose of it properly. The parks are everyone's backyard to enjoy. Oakland County Parks and Recreation Published by Amanda Sable ® APO 29 O Golfers can grab their clubs, face masks and hand sanitizer before heading to their favorite Oakland County Parks and Recreation golf course opening soon.. Glen Oaks Golf Course and White Lake Oaks Golf Course will open Friday, May 1. Lyon Oaks Golf Course, Springfield Oaks Golf Course and Red Oaks Golf Course will open on May 4. Discounted fees will be offered until May 15. DETAILS: httpsV/bit.ly/2WbLYym. All courses will begin taking phone reservations on the day they open. Golfers may make reservations seven days in advance; limit two tee times per golfer. The courses will open at 9 a.m. Monday -Friday and 8 a.m. Saturday/Sunday; hours may vary depending on staff availability. OCPR staff has worked with the Oakland County Health Division to create protocol and procedures to create a safe environment and experience for golfers and staff. Top changes for the start of the golf season include: tee times will be required for all golfers — no walk-ons accepted; time times will be spaced 12 minutes apart to allow for social distancing; no twilight golf; and the preferred use of credit cards to limit contact between guests and staff. Learn about additional modifications at our courses: h tt p s:// b i t. l y/ 2WbLYym. Lgiiiii.L I 24 194 April 2020 Twitter: Oakland County Parks and Recreation ... �' @0CParksAndRec We know there's increased traffic on our trails. Safety and courtesy make for a positive experience for everyone. Please respect your fellow trail users, and learn more about sharing the trail: bit.ly/2Xr29tS. MAW TRAIL COURTESY Miiiiiiiiiiiiiii* 13 YIELD TO ft 1% 5:10 PM Apr 10, 2020 - Twitter Web App Oakland County Parks and Recreation Keep your park clean for all visitors. Leave no trash — take everything out to protect our park staff. Please do not leave medical gloves, hand wipes or other COVID-19 preventative items on the trails and in the parking lots. The parks are everyone's backyard to enjoy. AWOakland County Parks and Recreation ' @OCParksAndRec Paper hearts have been appearing in windows and on doors & mailboxes. • Join the #HappyHeartHunt — parks style! * We'd love to see the hearts you find in nature, or the ones you make using parks and recreation -related items. Find or create a heart, then tag us! Examples • #HappyHeartHunt y al `. yt t QFAKLAND COUNTY PARKS 6reat-Par4 forGreatPeopCe 4.23 PM Apr 6, 2020 Twtter Web App 25 195 April 2020 Instagram: Itoaklandcountyparks ... Independence Oaks County Park oaklandcountyparks "Spring will come and so will happiness. Hold on. Life will get warmer." -Anita Kriz an Thank you to @simply_ri for sharing this beautiful photo from Independence Oaks County Park #OaklandCountyParks #Michigan #Spnng #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #Smitten W ithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parka #GetOutside #TheGreatOutdoors Q Q V 1J • Liked by daveandgretch and 94 others Add a comment._ 41 oaklandcountyparks ... Orion Oaks County Park ®oaklandcountyparks "The hunt for squirrels continues." - 00at.dood.marvin a I&Thank you for sharing this photo from the trail at Orion Oaks County Park! ice: @that.dood.marvin #nakkandCountyParks #Michigan *Spring #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #Smitten WithTheMitten #StateOf Michigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #OaklandCountyMichigan V Q V W • Liked by michae192279 and 74 others AP#IL Z Add a comment... ®oaklend counypada Add,— Oaks County pack ana Cama9roantl .tft oaklandcpgntyparks Thank you to ®eeexploler for sharing this Wdeo from a beautiful bike ride at Addison Oaks County PI *Vb&I #OaklandCountyParks #Michigan 'Spring #PureMichigan #Mlchlganders#Michigrammers #DaklandCounty #PureMittigan #InspiredByMichigan #SmittenWthTheMitten #StateOffdichigan #MittenLife #M ittenLove #AwesomeMitten #Pure Michiganders #Nature #Parks #Ge CLUde #TheGreatWtdgors #Oa klandCountyMichigan 'Photography #PicOffheDay *Photographer WowestMoment 0�� Q 1059 views Add n . nmmonl. 26 196 May 2020 Facebook: 4 Oakland County Parks and Recreation ... W Published by Amanda Sable 9 • May 29 • 0 In researching our parks, Oakland County Parks and Recreation historian Carol Bacak-Egbo has learned that historic maps are a key to the past. Depending on the year, they can show us the location of churches, schools, residences, cemeteries and more. But,just like any historic resource, there are going to be mistakes on historic maps. Learn more on this #FlashbackFriday by watching the latest episode of History in our Parks. To share information or ask a question about Oakland County history, contact Carol at bacakegboc@oakgov.com. aim II !•r':; . f It rI r(-h ,'�!i' .yr�iunlllrrl�nr'. !!rylrrr•:r,�' - - - - - - - "�'rhvol ,UI..'!i-ir! l/rlrllrilrer Oakland County Parks and Recreation Published by Amanda Sable 0 - May 7 -0 Due to COVID-19, Red Oaks Waterpark and Waterford Oaks Waterpark will not open for the 2020 season. Social distancing cannot be achieved by swimmers in a wave pool or other water attractions. Oakland County Parks and Recreation made this decision with input from the Oakland County Health Division. Guests who have already purchased 2020 season passes can retain their passes for the 2021 season. A full refund can be obtained by tailing 248-858-0916 or contacting rpsreservation@oakgov.com. We look forward to seeing you at the waterparks in 2021. Thank you for your patience and understanding. A A" y. INATER•PW02 So �OTSED rOR THEEASON hso \4 ' 0l�rRed Oaks oz"'W aterford Oaks � WaterparkWaferpark Oakland County Parks and Recreation Pubiished by Amanda Sable 0 • May 5 -0 Oakland County Parks and Recreation has waived entry fees for all day -use county parks until June 1, inviting residents and other guests to enjoy a walk in the park at no cost. Details: https:/Ibit.l y/3b5H4Za. The parks that are open include: -Addison Oaks County Park -Catalpa Oaks County Park -Highland Oaks County Park -Lyon Oaks County Park -Orion Oaks County Park -Rose Oaks County Park -Waterford Oaks County Park The nature centers are closed, but the trails are open at: -Independence Oaks County Park -Red Oaks County Park All dog parks, playgrounds, park buildings and restrooms are closed. However, portable restrooms are provided at all locations. Complete listing of portable restroom locations: https://bit.ly/2W67gdl. Oakland County Parks Free Entry Extended 27 197 May 2020 Twitter: Oakland County Parks and Recreation @OCParksAndRec Thank you for continuing to send us your #HappyHeartHunt photos! r * If you find hearts in nature, or make your own, we'd love to see them! Comment with your photos, or tag us in a post. We can't wait to see what you find or create! 12,19 PM May 12, 2020 - Twitter Web App CN Oakland County Parks and Recreation @OCParksAndRec 000 On this #ThrowbackThursday, test your knowledge about Oakland County Parks and Recreation history: bit.ly/3bMef4h. This free trivia game is a collaboration between OCPR historian Carol Bacak-Egbo and @OCPHS. Reply with your score! 03 John Lake owned a farm that became the northern part of Lyon Oaks County Park. On June 30, 1900 the Milford Times carried a story about an event that had occurred on his farm. What was that event? 11:27 AM - May 21, 2020 - Twitter web App Oakland CountParks and Recreation �111 y eve @OCParksAndRe� It's #NationalWildflowerWeek! Our spring ephemerals come and go quickly, but put on quite the show, making spring a wonderful time to hike our natural areas. Start looking for trillium, spring beauty, may -apples, and yellow trout lily throughout our parks. #WildlifeWednesday 10:58 AM • May 6, 2020 • Twitter Web App 28 198 May 2020 Instagram: 9 oaklandcountyparks ... Independence Oaks County Park Itoaklandcountyparks Spring hikes at Independence Oaks County Park. r Thank you to @mhl Unragery for sharing this beautiful photo with us! #OaklanclCountyParks #Michigan #Spring #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MlttenLOve #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #Oa kl a n d Co u my M i ch i g a n #Photography #PicOfTheDay #Photographer #M idwestMoment V a 1 W 9 Liked by oaklandnature and 104 others MAY 4 Add a comment... oaklandcountyparks Independence Oaks County Park �l caklandcountyparks Boardwalk views, v captured by @jajajajeena at Independence Oaks County Park! 19 Thank you for sharing this beautiful photo with us. #OaklandCountyParks #Michigan #Spring #PureMichigan #Mchiganders #Michigrammers 00aklandCounty #PureMittigan #lnspiredByMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #Mitten Love #AwesomeMitten #PureMichigdnders #Nature #parks #GetOut5die #TheGreatOuidoors #Oakl a od Cou n tyM i ch igan #Photography #PicOfTheDay c�0V W Liked by searayphotos and 119 others may ra Add a comment... ®oaklandcountyparks IMepeMenre Oaks C- Park ®k wklandcountyparks Happy fn #WorldTurtleDay % from Woody the wood tort. at Wmt Natnr. Center! While the nature center is currently closed, the trails at Independence Oaks County Park are open, and you may even see a turtle In the wild! #OaklandCountyParks#Michigan 'II #Spring #PureMichigan #Michiganders #Michigrammers #Oakla ndlCounty #PureMittigan #InspiredByMichigan #Sm tten W i'thTheMitten #StateOfMicugan #MittenLife #Mitt.rLove #AwesomeMitten #PureMichiganders #Nature *Parks #GetOutside #TheGreatOutdoors #oakla ndCountyM ch igan n�� Q 725views Add a comment.. 29 199 June 2020 Facebook: Oakland County Parks and Recreation Published by Amanda Sable ®- June 4 .0 It's been pretty ruff without our furry friends! 4VO,! All three Oakland County Parks and Recreation dog parks will open this Saturday, June 61 If you don't have an annual vehicle permit, you may purchase a daily pass at the electronic pay stations at the park entrances. Annual permits may be purchased here: https.1/bit.ly/3eNGIhD. Learn more about the dog parks: https://bit.ly/2XWPgg9. We ask that you please practice social distancing, use hand sanitizer while you're at the park and wash your hands when you return home. 'W q:'p• .UNTO •.Q•4e Oakland County Parks and Recreation Published by Amanda Sable 0 June 25 0 Welcome back, campers! f*0 * Groveland Oaks County Park and Campground and Addison Oaks County Park and Campground are officially open, and we're excited to see you there! Learn more about the adjustments for the 2020 season due to COVID- 19: -Groveland Oaks_ https://bit.ly/2Z1 pwt6 -Addison Oaks: https,.//bit.ly/2YyDgMU `y Addkon ,, r-j-c, �oakli OAKLAND Counly Park %W county Park COUNTY PARKS G_ P.,w>., n__ Zk Oakland County Parks and Recreation •.• Published by Amanda Sable 0 June 3 -0 It's time to run, jump, slide and swing[ All of the playgrounds at our parks will be open on June S. We ask that you please practice social distancing, use hand sanitizer while playing and wash your hands when you return home. 30 200 June 2020 Twitter: Oakland County Parks and Recreation o00 @OC Pa rksAndRec In partnership with @DIADetroit, we're offering a special virtual program for adults 55+ on June 30. The Motown Sound Senior Program will draw back the curtain on arrangements, performance, songwriting and production styles of the Motown record label. bit.ly/2BaHeCu 3:59 PM - Jun 16, 2020 - Twitter Web App Oakland County Parks and Recreation @OCParksAndRec 000 If you're practicing social distancing by spending some solo time outdoors this summer, you still might not be alone. Ticks live in humid environments, particularly wooded and grassy areas. Learn about preventing tick bites: bit.ly/300azJY. 4:55 PM Jun 2, 2020 Twitter Web App Oakland County Parks and Recreation @OCParksArndRec It's time to run, jump, slide and swing! All of the playgrounds at our parks will be open on June 5. We ask that you please practice social distancing, use hand sanitizer while playing and wash your hands when you return home. rs 3:22 PM - Jun 3, 2020 . Twitter Web App 31 201 June 2020 Instagram: Ali oaklandcountyparks ••• �L oakkandcountyparks It's time to run. jump, slide and swing! All of the playgrounds at our parks will be open on June 5. We ask that you please practice social distancing, use hand sanitizer while playing and wash your hands when you return home. #OaklanclCountyParks #Michigan #Spring #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #Smitten WithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichigandem #Nature #Parks #GetOutside #TheGreatOutdoors c�a� Fl 40 Liked by kimlynnwoo and 38 others I- 3 Add a comment___ oaklandcountyparka ••• Orion Oaks County Park itcaklandmuntypark, Some cute critters we saw on this week's Trailblazer Hike at Orion Oaks County Park! o Have you joined us for a free, fun and educational hike yet? Our next program is Tuesday, June 30 from 7 to 8 p.m. at Independence Oak& -North. RSVP by texting 248-343-6267. Learn more at OaklandCountyParks.com. #OaklanclCountyParks #Michigan #Summer #PureMichigan #Michiganders #Michigrammers #OakkandCounty #PureMittigan #InspiredByMichigan #Smitten WithTheMitten #StateDf ichigan #Mitteni #MittenLrne #AwesomeMitten n07 W . Liked by da reandgretch and 96 others Add n comment__ oaklandcountyparks ..- Lyon Oak, Dog Park caklandcountyparks @winston thejack knows how to pose for the pup-arazzi! #TongueOutTuesday Thank you to @winston thejack for sharing this photo wth us from Lyon Oaks Dog Park! #OaklandCountyParks #Michigan #Spring #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten M uo,,.arpc�r.�,.,.,.+om usr,+,,.a ao�•k� nn V Q V W • Liked by searayphotos and 73 others JUNE 16 Add a comment... 32 202 July 2020 Facebook: Oakland County Parks and Recreation Published by Amanda Sable I■ - July 1 -O The Archery Range at Independence Oaks County Park is open on Fridays from 4-7 p.m. and Saturdays from 1-5 p.m. You're welcome to bring your own equipment or rent it for $5 at the range. The cost to use the range is $5/person. Credit cards only; no cash accepted. Oakland County Parks and Recreation Published by Amanda Sable 0 • July 29 .0 Looking to perfect your archery skills? ® Stop by the Archery Range at Independence Oaks County Park from 4-7 p.m. on Wednesdays, Thursdays and Fridays! Participants are welcome to bring their own equipment or rent it for $5 at the range. The cost to use the range is $5/person. Credit cards only; no cash accepted. A ■ jk Open Wednesdays, Thursdays and Fridays 4-7 p.rn. Oakland County Parks and Recreation ... Published by Amanda Sable Q - July 2 Q Register now to become an undercover detective in a FREE, self -led scavenger hunt around the cities of Berkley, Huntington Woods and Pleasant Ridge and Catalpa Oaks County Park. S) Quest for Adventure -- Mission Impossible runs from July 10 to July 19! https://bit.ly/2Dn7s5M GAKL AND In,.'-,.,. ...Oda COUNTY PARKS kVWA Count/ Polk Gru.!'P.rlu /w!r'.wr i'.oprr "� Calling all Secret Agents and Detectives! Rim nrrr yardM rcµia.nnµ.0h—,-d dr. hdb augdovparb&pArtm t, HrrkI., NA, and Hr. nvinm � +.I—Ll. • it g, a�+ nor �. 1'48)658 M79 Hunlinp—M' d,Pkl and R..r..tu— lull,. 1, h—rwR sr t.hntk}yhwrn{r� PI—M Ridgr P.rk..nd Rr.—h- hnl- rI'a..un 'I'L a.tr. of 42461541 M 33 203 July 2020 Twitter: Oakland County Parks and Recreation @OCParksAndRec Tomorrow, July 14 from 7-8 p.m., discover how the wetlands at Rose Oaks County Park are more than meets the eye, at the TrailBlazer Walking Series hike! Please RSVP for the program by texting or calling 248- 343-6287. This is a free program. 1L* Details: bit.ly/20mVnQk. 11:00 AM - Jul 13, 2020 - Twitter Wei; Aop Oakland County Parks and Recreation @OCParksAndRec .@DIADetroit has partnered with Oakland County Parks and Recreation to display high -quality reproductions of masterpieces from its collection for the popular InsideOut program! Artwork can be found at Catalpa Oaks County Park, Orion Oaks County Park and Orion Oaks Dog Park. ® INSIDE IOUT Inciae�b( Bs reIXoa�Uons ol8real treawm mq.eelswlu¢ar•pirw Irwn Jre Onrair lnsrn�xolAnsinleyour e.pane. rem"m"e �u�ey, �i�er rV.a�alla�ewdre"n @ ai..�a.id�Nlw mapdrnnl.lom•, jinn aM in(uma.�nan �p�emin9 Mglramr. e„-w,•� �.�„- ,.mow ,�,- 11:10 AM - Jul 31. 2020 - Twitter Media Studio Oakland County Parks and Recreation '`-0CPar6AndRec July is National Park and Recreation Month -- a time to recognize the importance of parks and recreation in establishing and maintaining quality of life. We've put a list together of how you can celebrate: bit.ly/3dQUgm3. * A #OaklandCountyParks #WeAreParksAndRec • Nature Scavenger Hunt Skip a atone across a pond • Read under a tree or lake • Have a p— Smell some flowers • Take a walk and count the Lay on the grass and find number of birds that you hear mopes rn the clouds andlor see • Jump rope • Go for a bike ride Take pictures - aft if you can • Outdoors. close your eyes for find an item of every color two minutes. Make a list all the - Use a plant field guide to sounds you hear identify plants during a lulu=. • Find "pink things" during a hike Rent a canoe or kayak • Touch three different trees Throw a frisbee • Go fishing Go geocaching • Hunt for caterpillars Build a sand raatle • Go for a jog. Add skipping or • Hunt for a bird!, nest galloping for fun (eyes only!) • Play catch with your family Mahe a crayon rubbing of • Fly a kite tree bark • Play •1 Spy" • Go for a walk and mwrd/draw what you see in a nature journal • Take a walk and hop like a - Kick a ball around rabbit or soar like a bird • Play tag with your faintly Go rollerblading CFAKLAND COUNTY KRKS •r84N(a••h.wYe-n• a v i 34 204 July 2020 Instagram: oaklandcountyparks ... ® oaklandcountyparks Today is _ XWorldsnakeDay! fp Snakes are one of the most misunderstood animals in Michigan. Visit our Facehcok page to watch a video about why snakes are such fascinating members of Michigan's wildlife community! #Nat ional ParkAn dRecreation Mo nth #WeAreparksAndRec #OaklandCountyParks #Michigan "Summer #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #SmittenWrthTheMi[ten #StateOfMkhigan #MittenLife #Mitten Love #AwesomeMitten SLiked by cearayphotos and 46 others Arid a comment.._ oaklandcountyparks Independence Oaks County Park oaklandcountyparks Go where the trail takes you. 4V Thank you to @janetboltzfor sharing these photos from Independence Oaks County Park? #OaklandCountyParks #Michigan #Summer #PureMichigan #Michiganders #Michigrammers #OaklanclCounty #PureMittigan M #Inspipre�dByMichigan V Q V Liked by searayphotos and 102 others fU Lv 7 Add a comment.. caklandcountyparks Orion Oaks County Park oaklandcountyparks Comet Neowise over Lake Sixteen at Orion Oaks County Park 64 Thank you to @mh11.imagery for sharing this incredible photo with us! #OadandCountyParks #Michigan #Summer #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatNtdoors #OaklandCountyM ichigan #Photography #PicOLTheDay ® Liked by vibecreditunion and 98 others JULY Add a comment,.. 35 205 August 2020 Facebook: Oakland County Parks and Recreation --- published by Amanda Sable . August 18 Q ;e Register to join us for a free Drive-in Movie at Springfield Oaks County Park on Friday, Aug. 21 from 8-10:30 p.m. Please call 248-858-0916 during business hours to register. We'll be watching Sonic Tne Hedgehog! is For more information, emall HaneyJ@oakgov com or call 248-858-1486. Oakland County Parks and Recreation - PublishedbyAmandasable• Auqust 25 la IN REMINDER: Gleaners Community Food Bank will be at the Oakland County Farmers Market from 11 a.m. to 1 p.m. on Wednesday, August 26. Interested families who need food should come prepared with an open trunk or cart to carry 30 lbs. of milk, lean protein, fresh produce and pantry staples. 1 Gleaners has changed its biweekly Oakland County Farmers Market event end time to 1 p.m., instead of 2 p.m. Can't make it? Check out the 4COVIDI9 page for alternative food resources: bitty/0CResourcesCOVID19 #Oakland-Fogether Wednesday, Aug. 26th 2350 Pontiac Lake Road 11 a.m.-1 P.M. Waterford Twp, MI HELPING OUR COMMUNITY DURING URGENT TIMES GE NEED Farepriesa individuals rn raped of food aye e�[a��aged to--d ai upcom-rig dnue up distribution provided by Gleaners Commun y Food Bank. -3o Pounds of grocerta—Items like milk. fresh fru-es, vegetables, lean protein and other shelhstable items. e Drive -up ar walk up —Stay in your rookie. and groceries will he prated into your trunk. Walk up guests without vehicles or thaw without a trunk are welcume to cbtdrn groceries from a self-service table. If walking. please be prepared to carry the groceries or nave a cart. No appointment needed —You do not need to bring idenuhcatlon or proof of elig tidily to reteve food. e Increasing safety- If you wish to pick up for another household you may do so without their presence m the car. rogwnar ram Gnners Co_m Y rood Bank, .re are uk�rrg au neres5ary nrrmur,nm m tlnv loin¢ tone salell GLEenEflS rna rnurrvnan �� r,n «,vm oano,rvarH ww,ae.. 'rope xem5 ma, vavb anrr4uian uie Oakland County Parks and Recreation Published by Amanda Sable 0 August 11 - Q Gleaners Community Food Bank will be at the Oakland County Farmers Market from 11 a.m. to 1 p.m. on Wednesday, August 12. Interested families who need food should come prepared with an open trunk or cart to carry 34 lbs. of milk, lean protein, fresh produce and pantry staples. ,.I Gleaners has changed its biweekly Oakland County Farmers Market event end time to 1 p.m., instead of 2 p.m. Can't make it? Check out the #COVIDI9 page for alternative food resources: bit.ly/OCResourcesCOVIDI9 �'OakiandTogether I Wednesday, Aug- 12th O 2350 Pontiac Lake Road at 11:00 AM- 1:12 PM Waterford Twp, MI 9akland count' F.— M-1.. HELPING OUR COMMUNITY DURING URGENT TIMES OF NEED Families and individuals in need of food are encouraged to attend an upcoming drive -up distribution provided by Gleaners Community Food Bank. * -30 pounds of groceries —Items like milk, fresh fruits, vegetaGles. lean protein and other shelf stable items. drive -up or walk -up --Stay in your vehicle, and groceries will be placed into your trunk, walk up guests without vehicles or those withoula trunk are welcome to obtain groceries from a self-service table. If walking please be prepared to carry the groceries or have a cart. No appointment needed —You do not need to bring identlFcation or proof of eligibility to receive food. Increasing safety- If you wish to pick up for another household you may do so without their presence in the car. Together with 5tea ners Community Food Bank, we are fait trig all necessary precautions to distribute food safely. �aaairYaa'rarwaaradYY rha instllumn a an equal opporruMly provider. Food rums may wry by disl i rbuunn see 36 206 August 2020 Twitter: AftOakland County Parks and Recreation ... @dCParksAndRec It's #National FarmersMarketWeek? f* Visit the Oakland County Farmers Market today or Saturday to celebrate our vendors and staff who make our market possible. The market is open every Tuesday, Thursday and Saturday from 7 a.m. to 1:30 p.m. bit.ly/3fvGuX3 9:53 AM - Aug 6, 2020 Twitter Web App Oakland County Parks and Recreation @OC Pa rksAnd Rec Protect your identity & peace of mind! There will be free document shredding at the Oakland County Farmers Market on Aug. 5 from 5 - 7 p.m. This event is sponsored by @VibeCreditUnion, @oaklandsheriff and Oakland County Parks and Recreation. Details: bit.ly/2VOANPE. sga �'AKLAND a e ...:,) COUNTYPARNS ,gin p to r Sponsored by: �Mm(�]w dL=4&i6dihn 5:08 PM - Aug 3, 2020 - Twitter Web App Oakland County Parks and Recreation DOCParksAndRec Register for a drive-in movie! Call 248-858-0916 on weekdays during business hours. The events are free, but there is a 100-car capacity. i* August 14, 8-10:30 p.m. - Oakland County Farmers Market & August 21, 8-10:30 p.m. - Springfield Oaks County Park bit.ly/3117jwK QAKLAND• COUNTY PARKS»sa� GrP rPaikr(v Giear People OaklandCeungPaA,.— r7 r a M uas l 7:46 PM - Aug 12, 2020 - Twitter Web App 37 207 August 2020 Instagram: oaklandcountyparks Giweland Oaks County Park and campground ®oakladmuntyparks Find peace at Groveland Oaks County Park and Campground. ® Thank you to @bradleykress far sharing these beautiful phoms with us! #OaklandCountyPadcs #Michigan #Summer #PureMichigan kMichiganders #Michigrammers #QaklandCounty #PureMittigan #InspiredByMlchigan #Smitten WithTheM itten #State( Michigan #Mittentite #MittenLove#Aw rnWitten #PureMichiganders #Nature#Parks #GeWutside #TheGreatOutdoars #OaklandCou ntyMichigan #Photouraohv#PicQrheDav nn • Liked by mattnicholsphatos and 66 others st zo a comment.., caklandcountyparks i on Oaks Dag Park IDoaklandcountyparks 11PQ Thank you to @champ the rescuedood for sharing photos of Champ and Dixie having a Mast at Orion Oaks Dog Park! #OaklandCountyParks #Michigan #Summer #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #Inspired ByMichigan #SmittenWithTheMitten #StateOfMichigan #Mittenlife #MittenLove #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #Oa klandCountyMi chigan #PicOff heDay #NaturalMichigan #DogsOflnstagram #Dogstagram ar . — An.,.,o—I, An.,.,rr— C�0V Gl ® Liked by vibecreditunion and 72 others AUGUST 2S Add a comment.. oaklandcountyparks Addison Oaks County Park and Campground oaklandcountyparks It's M #WorldPhotographyDay IN, and we're excited to share this beautiful photo, captured by 9rodrigo.avanse at Addison Oaks County Park and Campground. Thank you to all of our park guests who share your awesome photos with us! #OaklandCountyParks #OaklandCounty #Michigan #Summer #PureMichigan #Michiganders #Michigrammers #PureMittigan #Inspired ByMichigan #SmittenWithTheMitten #StateOfMichigan #MittenLife #MittenLove #AwesomeMitten #PureMichiganders #Nature #parks #GetOutside #TheGreatOutdoors C)Q7 R CM Liked by clarkstonfarm and 79 others AUUUST 19 Add a comment.. 38 208 September 2020 Facebook: COakland County Parks and Recreation Published by Amanda Sable O - September 29 0 "One of the greatest things about Oakland County is all the things they can take to the next level that we can't do as a city." — Colette Nutton, Recreation Supervisor at HUNTINGTON WOODS PARKS & RECREATION We love teaming up with cities, villages and townships to bring the best recreational opportunities to all citizens of Oakland County. On Nov. 3, residents will be asked to vote on an Oakland County Parks and Recreation millage replacement, which in part will help us increase our outreach programs, Recreation Assistance Partnership Program (RAPP) visits, community collaborations and special events. Learn more: https://bit.ly/3n4cN48. Oakland County Parks and Recreation Published by Amanda Sable 49 • September 17 -0 It's opening day at Holly Oaks ORV Park! ,; We can't wait to welcome you to the park — starting at 2 p.m. today! For information on tickets, hours, rules and more, please visit our website: https://bit.ly/3c2sAvt. Tickets for each day can be purchased online (https://bit.ly/3kpcUW3) starting at 9 p.m. the night before. When capacity is reached, it will be posted on the Holty Oaks ORV Park Facebook page. Tickets can also be purchased in -person at the ticket counter (at Mt. Holly until mid - October, then at the park contact station off Shields Road) as availability allows. �U" Oakland County Parks and Recreation ... Published by Amanda Sable • • September 8 -0 On Nov_ 3, 2020, Oakland County residents will be asked to vote on a millage replacement and increase to .35 mills to improve, operate and maintain parks, open spaces, trails and recreation activities in Oakland County. 4 https://bit.ly/31 WV5gE If approved, this new millage funding will: * Allow OCPR to offer free annual vehicle permits to Oakland County residents who are seniors (62+), active military, veterans, and residents with permanent disabilities 9 Refresh parks system assets to meet current and future needs * Expand trails throughout Oakland County I* Enhance outreach and support of local recreation programs * Increase environmental conservation efforts across the 910 square miles of Oakland County to protect important natural habitats Learn more: https://bit.ly/31 WV5gE40. 39 209 September 2020 Twitter: Oakland County Parks and Recreation It @OCParksAndRec 000 #MichiganTrailsWeek is the perfect time to go on a new adventure! The value of trails has become even more evident this year, as many turn to the outdoors for socially distanced opportunities to recharge mentally & physically. Learn more: bit.ly/2ROSz01. 5:01 PM Sep 21, 2020 - Twitter Web App Oakland County Parks and Recreation { .20CParksAndRec Pops of color at Independence Oaks County Park, captured by searayphotos. +1 Thank you for sharing these with us on Instagraml bit.ly/3n22ZrB #OaklandCountyParks #Fall #PureMichigan #OaklandCounty 5:10 PM - Sep 28, 2020 - Twitter for Whone Oakland County Parks and Recreation iiw @ocPar&saraRec Happy #FirstDayOfFall! f+ As you immerse yourself in the colors of the season at an Oakland County park, be sure to tag us in your photos! #OaklandCountyParks #PureMichigan 60: Independence Oaks County Park 10:48 AM - Sep 22, 2020 - Twitter Web App 40 210 September 2020 Instagram: Wtt th oaklandcountyparks „_ Orion Oaks County Park ela aklandcountyparks The sky was on e over Lake Sixteen. Thank you to @mhll.imagery for sharing this photo, captured at Orion Oaks County Park. #OaklandCountyParks #Michigan #Summer #PureMichigan #Michiganders #Michigrammers M #OaklandCounty#PureMittigan nn 010 Liked by clarkstonfarm and 157 others -_NBER 3 Add a comment... oaklandcountyparks ... Independence Oaks County Park oaklandcountyparks Beautiful blues on Crooked Lake. 4V Thank you to @joemckim_ for sharing this photo with us, captured at Independence Oaks County Park. #0aklandCountyParks #Michigan #Summer #PureMichigan #Michiganders #Michigrammers #0akfandCounty #PureMittigan ^y 0 7 �l . Liked bythadwerlen and 92 others SEPTEMBER 4 Add a comment... AW oaklandcountyparks ... Independence Oaks County Park oaklandcountyparks Pops of color at '+ Independence Oaks County Park, captured by @searayphotos. * 0 Thank you for sharing these with us! #OaklandCountyParks #Michigan #Fall #PureMichigan #Michiganders #Michigrammers #OaklandCounty #PureMittigan #InspiredByMichigan #Sm itta nwi t hT heM it t e n #StateOfMichigan #MittenLife #Mitten Love #AwesomeMitten #PureMichiganders #Nature #Parks #GetOutside #TheGreatOutdoors #Oa klandCou ntyM ich iga n #Photography #PicOfTheDay #Photographer #MidwestMoment #Natural Michigan n�� q II& Liked by searayphotos and 104 others SEPTEMBfR 2B Add a comment... 41 211 Website Analytics for FY2020 • 380,952 total users with 992,371 page views • 1.84 pages per session and average viewing time of 1 minute 44 seconds • 75.3 % of all users were new visitors to OaklandCountyParks.com • Most visitors find us by organic search followed by direct link, referral and social media • Communications and Marketing Unit updates text, events and photos on all pages 0 All Users tAd Oct 1. 2019 -Sep 30, 2020 d Segment 700.ODA U3erg Overview Us r Vs. serE47amevic Hourly Dsy Weak Month • users TO.MG lw000 pettrnper 29113 Febwary 2020 Apnl 2020 Jun, 21020 A'gvsi n2C ■ New Visitor A Retuning Visitor users Now Users sessions 380,952 342,876 539,343 Number of Sessions per User Pageviews Pages ISessian 1.42 992,371 1.84 Top 10 Web pages users most frequently visited • Homepage • Holly Oaks ORV Park • Groveland Oaks • Addison Oaks • Oakland County Farmers Market • Lyon Oaks • Independence Oaks • Glen Oaks • Parks and Trails Sessions by device 12 Q D Mobile Qesidep Tablet 66.09 % 30.67 % 3.25 % 42 212 FACE MASKS REQUIRED • From mid -March through December 2020, Communications and Market Unit provided internal and external communications regarding COVID-19 to staff and guests. Pandemic updates provided by Michigan's Governor, the Michigan Department of Health and Human Services, and the Oakland County Health Division impacting park and recreation operations was conveyed via social media, e-marketing messages, the website, signage and weekly emails to staff. • CM Staff worked with golf, campground and park operations, recreation programs and services and other staff to provide clear information for guest experiences and expectations. • Additionally, a weekly operational chart was updated and provided with an email sent to Commissioners and staff plus posted on OaklandCountyParks.com to inform the public of the system's facilities that were open (and with what, if any limitations) or closed, including restroom facilities. Below are a few examples of messaging. Make your visii aI soTe drre by observing Ax-root social distancing Thcd's one 0c< 1 noodle • Six MWrM balls iV0 16 440 1 Q SGt1G17G�� AM.iw dshaMbL—mhla t. AKLAND dror:.sutiwwnmavHviIN". rmrallutKs 43 213 Oakland County Fanners Market ,.. Airyu,l 2' • r Let's prated each Gisler, V"rg a mask helps Wuc-ethe WeA of • when widelyweA by People in publk set&% Proper facial cot+crings cm irudude homemade ddlh {DyeringC bandvk 5, 3C and S9pm non-meditdA Maft Thank yw NY weahng a mask while you're at Ihle dlYW. WEAR A MASKSO. , CAN SHOP°�- Ice.e #aaKLaNT�� Oakland County Farmers Market y. July a • 0 As a reminder, shoppers are required to wear masks inside the market building, and strongly encouraged to wear them on site. MENNE4 The Oakland County Farmers Market is open every Tuesday, Thursday and Saturday from 7 a.m. to 1:30 p.m. We're located at 2350 Pontiac Lake Road, Waterford, MI 48328. mmmmd X 0$ 63 3 Comments 5 Shares [�) Like Q Comment p} Share 16 Addison Oaks County Park and Campground September 4 -0 Boo Bash Camping Weekends will be altered due to COVID-19 but there will still be lots of fall fun for everyone. There will be no campsite by campsite trick -or -treating and campers may not hand out candy within their camping areas to help prevent the spread of the virus_ The popular campsite decorating contest is still a Gar with a prize for the top five campsites each weekend. Parks staff will distribute Boo Bags to children who dress in costume_ What's Halloween without a costume contest? Did someone say B-1-N-G-07 Get a bingo and win a candy bar[ There will also be fall crafts, inflatables (socks required) and a nature program on nocturnal animals. Boo Bash Weekends are Oct. 4-10 and Oct. 14-17, .6 ip- 9 9 Comments 5 Shares rHoL mH: E3) RFnnlRFr 'T 1. 3 • The Communications and Marketing Unit was critical in the successful Millage Awareness Campaign that ran August 11-November 3, 2020. Work on key collateral for the 11-week campaign started approximately one year prior. • All branded elements included stories of Accessibility, Trails, Natural Resources and addressed a wide range of outdoor recreational needs across Oakland County promoting safety, health, and wellness. • A high-level overview of these included a digital toolkit on OaklandCountyParks.com with links to a Q & A; videos; and social media posts. • E-marketing messages were sent to subscribers weekly, on a variety of millage-related topics. • An informational postcard was mailed to 484,571 registered absentee voters L%PMT1GE PAID PERNIT 8W ROYAL OU N T� v For SA years. Oakland County Perks and Recraatlon PCPRh has pranded residerim exceptional parks and reerearional expeneno*s. Two million vimtr fall ages and ahililies a3c our KOW a[r•* and nearly 80 miles of trai Is acrasx 13 perk props lief annually. The cunLni pGPR nrd age rats wrll expue Dec. 31. 2021 On Nov 3- 2020. res.dants W vote on a mc!age moaceme++: and increase to .35 mills to intprare, operale, and maintain parks, open spaces and waber mess, trails and recreation aebvAres. H approved, the rnillag,e ph5paasl will pest S35 per year for an pt recr U e h*" or business valued at SWOON ttakatHevalue SIO ON). If approved. the OCPR roiling* will': Pramk, irae annual tahkle Wmft to OakleM Courdy seniors (152+j, wbve eritary, xe4erane, and residerib.%wNh per^ranenl disablkies ❑• � " Q . Imprpvt and rEf�air park? syalan iiiRLi W met currsrtF and rtlOJri nrreda Lcpar+d Dads wra 4aklxrd Ccu Enhance arrtreach and srgport cil local r*er6irW programs • Incrrasren•nrenmentsl xhservatlen nroro forxd06[f natural hadrals • Signage was created for park entrances and yard signs were made for mobile recreation visits, Campground Recreation Pavilions and Pro Shop entrances. Banners were also put on Telegraph Road and at Red Oaks Golf Course. • Information cards were printed for staff to distribute at points of sale and with reservations. • Restroom posters were posted at 95 locations throughout the parks system. • Information was included in oversize posters in kiosks at parks, nature centers, the Oakland County Farmers Market, and trailheads. • An OCPR 7.5-minute video was hosted on YouTube, OaklandCountyParks.com and shared with cities, villages, and townships. • Initiatives for employees to implement such as business email signatures and Facebook frames were designed. • Media interviews were coordinated for outlets including The Oakland Press, C & G Newspapers, Legal News and WJR-AM. 45 215 VOTE NOV. 3, 2020 Uakland bounty Racks and Ike€reation .,. C,iLckr = I J: 1:=4 PA -%J YkIre in Royal Oak today for a medra sneak peek of Norarrandy Oaks? Seeing an opporturaty to provide new park amenities for residents in Southeast OakJarrd County. the 091and Caunly Nr4 and 4aimlion Commission donated mare then $1 M to help fund the development of Ws al the park as well as fund for the mature area. arrd a pedestrian bridge to connect from the Elks Park parking lot over into Narmar4y Oalf, This putnership spurred tine wnacpt residents will see in the O, Sec Aloe � r:. a! 35 SComments 3 Shares � ` `' s ) VOTE NOV. Plarks fbd4F&w VOTE NOV. PARKS MILLAGE REPLACEMENT HWl W40111V Park Septrnbff t1-0 After Rears of PlWru N. whboration and Enid work the ribbon is alficially cut at Holly Cralcs ORV Park! Thank you to everyom who has supported the park We can't wait for you to he able to en* iL .ily . .:vUfwE, Aaw : 00D you acid 3T7 37 Conments 845 Shares The Communications and Marketing Unit wrote and sent 25 news releases to 91 media sources in 2020, including digital, print, radio and television. This was a significant reduction from the 75 releases sent in 2019. Due to COVID-19, many programs and special events were canceled for months. Additionally, two PTNE Communications and Marketing staff were on furlough for most of the year. The strategy for news releases was altered to focus on parks commission news, the ORV Park opening, PPE and food distribution events at the Oakland County Farmers Market and other "high level news" content. Despite the pandemic, OCPR was featured frequently in the news. A Media Report in featured in the monthly Commission Agenda. The CM Unit uses Meltwater to track digital/print coverage and TV Eyes to record television clips, viewers and publicity value. Content is reshared on social media. TV coverage, included free park entry at OCPR during COVID; waterparks closed during pandemic; and opening of Holly Oaks ORV Park and the OCPR millage ballot question. Radio interviews highlighted the Oakland County Farmers Market and general parks information. Oakland County Farmers Market takes COVI❑-19 precaution as summer schedule resumes Oakland County Farmers?- = .:o resume summer xh IF Oakland County nnilla e increase will help with upkeep of parks wrrysc�..Y �r�al+tarrk+1w,yr� 47 217 E-marketing messages are used to communicate directly with park users who are interested in the system's five golf courses. Messages are typically sent to individuals on the Golf: 8,596; Golf Leagues: 455; Glen Oaks: 16; Lyon Oaks: 63; Red Oaks: 30;Springfield Oaks: 29; and White Lake Oaks: 57. Total subscribers: 9,246. Depending on the activity, additional interest lists may be added. OCPR's five golf courses were promoted in the 2020 Prosper Magazine. 75,000 print circulation. Distributed at Detroit Metropolitan and Flint Bishop airports, all county libraries, hotels, state welcome centers, county welcome packets, special events and is available online at oaklandcountyprosper.com. A similar ad promoting the courses was published in the 2020 Michigan Links, the official publication of the Golf Association of Michigan. The publication has a circulation of 50,000 with 110,000+ readers. The magazine was published in March. Additionally, OCPR promoted its five golf courses via Michigan e-links emails to 32,000 GAM members. Ads ran in emails April 7; May 19 and June 16. Carl's Go Hand Magazine delivered via US Mail to 200,000 golf enthusiasts in southeastern lower Michigan, including 54,000 Golf Association of Michigan members and 75,000 golf influencers. In addition, 5,000 copies of the magazine were distributed at the Carl's Golfland stores during the its Demo Days Event and 2020 golf season. The annual was also published at www.carlsgolfland.com and through social media channels. Lyon Oaks Golf Course and Park were promoted in the Wixom Visitors Guide. 1,000 copies were distributed for newcomers, in welcome bags, areas businesses, hotels, in response to information requests and at major area events. The ad buy included 12 months of a direct link from an online ad to OCPR's website. All golf courses, with the exception of White Lake Oaks Golf Course, participated in offers with Group Golfer. The offers are managed by the Golf Course Supervisors to generate revenue and promotion. 48 Michigan e-Links digital ad 218 E-marketing messages are used to communicate directly with park users who are interested in the system's two campgrounds and their recreation activities. Messages are typically sent to individuals on the Camping: 3,127;Addison Oaks Camping: 2,998; and Groveland Oaks Camping: 2,784 lists. Total subscribers: 8,909. Depending on the activity, additional interest lists may be added. Both campgrounds are also promoted via their individual Facebook pages. Park supervisors have determined that campers are loyal to their "home" campground so events are each location are promoted individually, although camping is also cross - promoted on the main page as an activity for all users. Campers were kept updated of the delayed camping season due to COVID restrictions, educating about enhanced cleaning by parks staff and adjusted programs by Recreation Programs and Services. AKLAND VdKId10l-W&OCP m 7�8&CCPARKS COUNTY PARKS 7CPa ks@oakgov coon Great Pai*J; for Great people 0 © 0 Campgrounds opening June 25 Addison Gals and Groveland Oaks campgrounds plan to open June 25 Reservations Tor dates beginning July 1 end after can now be made for individual sites, cabins, yurts end group cemping Fw groups of no more than 100 Cue tc CO': ❑-10, wntact stations at both part¢will be closed to the public until further notice `de, =-race vindows here been added to riuut guests _ - - - [: Falp decrease :ratio atthe serene window, the campgrounds will accept al'ssc]rs= s for _i_ ay camping Indinduals must pay overthe phone atthe _ . _i<_t•s: _r '::_ <-Ira m sa oe accepted (based on availability). .A : a';g•c. r: s':: Ice _F e n a: t=I-a pgrounds dung yer. visit. Please note IFue cla; pr._ i -:I<_ .vil I- :t as : = r`a =:e-I _. _ _ ee = s""pg round gall open June 25. 6chgoem ere cautioned is Et: snae •.eta ID,: s. -f a -- - le= c• oe ach chair=_ to help cc nisi -!ha spread ofCOVIE-1 D. s-:1Lc. n:,:=a'k==rc-=.rsa[c-s:at ha s:= e i....ng=Ds- '-r.J-J-s Cc Hand . st sec '=_c.erdatona to ensur=_ gu=_st anc —fi safety during the mror Ir.__:a-Je-- • boat a-d L - •a -tal s: Late -ar-: g— da will be a. ilabla he=_eJ or d=.ilsb I'r -he --r g:F as •:.i =.t 3n=:=_Is is Oas n. --- =.- e.s r_a. .= x e er... .i1:--ar: es I-r:s a:. 1: --er: :•: it -.:-a. ail=.. _ _ _ -a _ - ':m MI: h_ me:c c le ar'. c.n' 1:,ii: tat: _ r s:I'=eol� cs ... cc: La asr: z-� 1:- :s =tail = - =. _ _ ..�'kas-eff in. ea=_ .1 [-e s i i'cr --=_r- cle a akeacl-3 = i =. s I[= a is=I -a-a=e':_ us cne-nics ==n the g rc 1c se •::ss'., Il L e cn_: :e: L. ec-['s =-:'-c the I-s.- s.r. __. _ _._ _ _. .is t. se-J,e:he•e _.. immert cf s 'aF '=_se -tat : ]I:]L:I - Is f-r s=r: =E ^a nr _ _ = 7al:s =^ srnpgrc. rc I'.e ssr.isa: :i and Grova srd Caks Campground on Tuesdays TI-s fss is "=�':r a=r scar -.lick h— to sae :I'=_ 2i2i �.Jc scr - a c_ Camper Guide. Click here to see the 241241 3_ide .. _ ..e -t:c :•c'- Je c.i .vitn a good cemping expenence in 2O2J but wantto meirrbein safe nank you. ,--irpam-c=_ a-d—erstarJup. Addison Oaks County Park and Campground Located at lgSC'_. Rcrec Peed in La:rarc, Rddison Oaks t� Couruly Park is a - --c •:.I-sre ':'s'= s -ar —rest. for the 4 day, camp und=_r me s:a's _• a::I: — : -a I:srk's rich history. "r st _ empers s 3-aca camping e - _ :u 1s cs:=.! is 25-9le cc its t:r t•s - - n F srl: ID.;c:lis_n 'le -sks=ss: srJ c:Far nesroi ecma:ion s-=_sa The - sionc Tuoor- Su. -I E=: a -c_ s aecdirgs, oarrquets, receptions anc business meetings, with food s sr.i=. e.. snag.ment Grogeland Oaks County Park and Campground Located on Stewart Lake just 1 5 miles Best of 1-75'—it W1' in northern Oakland County, (3roveland Cots County Park features large 50' x 5,1) full hookup and modem ampsiles, group camping areas, eight cabins, kur yurts and Iwo Island pavilions for group parties. QAddsonaks OWLAND Cc,xlh P COunlyPOrk LINTY PARIES r~ PI. -*I f_r~ Ft.a 49 219 Due to COVID-19, the annual MARVAC Camping Show was cancelled. Both campgrounds were advertised in the 2020 MARVAC Camper Directory, the official publication of the Michigan Association of Recreation Vehicles and Campgrounds (MARVAC),with a half -page ad and a map ad. Annually, 100,000 copies are distributed at RV shows and Michigan Welcome Centers and 25,000 copies are sent to a target market. Additionally, OCPR advertised with MARVAC online September 2019-February 2020 with a leaderboard ad on the site's calendar page. The page averaged 4,000-5,000 views monthly. The MARVAC site receives 300,000+ page views annually. Make a Reservatio For relaxation ¢ffiAddison Oaks Campground -north of Rochester, MI Groveland Oaks Campground -near Holly, MI Located near HoLly Oaks ORV Park OAKLAND COUNTY PARKS Great" 'arks (or Great "Penpc Oaklni4(e ityNrkt.com 0 jF Another advertising tool to directly reach campers is the Michigan Campground Directory produced by the Association of RV Parks and Campgrounds of Michigan (ARVC Michigan). This directory is divided into five regions (Upper Peninsula, Northwest, Northeast, Southwest and Southeast) and includes maps for locating campgrounds within those regions. More than 275,000 copies of the annual Michigan Campground Directory are printed for distribution by ARVC Michigan at hundreds of key locations including: Michigan Welcome Centers, RV dealers (throughout the State of Michigan and northern Ohio, Indiana, Illinois, and eastern Wisconsin), Michigan Convention and Visitor Bureaus, Chambers of Commerce, Libraries and AAA branches, along with other high traffic areas. The Association also shares complimentary guides with the public at RV Shows throughout the Midwest. The guide can also be read online or downloaded for print via the ARVC Michigan website, www.MichCampgrounds.com. 50 220 • E-marketing messages were used to communicate all market programs, special events and activities including the distribution of PPE and Gleaners Community Food Bank of Southeastern Michigan during the pandemic. • Messages are typically sent to individuals on the OCFM list: 4,868 emails and County Market Vendors: 141. Total subscribers: 5,009. Depending on the activity, additional interest lists may be added. • All emails go to both market subscribers and the vendors so they are aware of what is happening at the OCFM and can keep current on events with customers. Additionally, vendors can see what initiatives are being done to highight their products and businesses. • OCFM advertises in edibleWOW Magazine quarterly to reach foodies and people interested in healthy eating and where food originates. edibleWOW distributes 20,000 copies of its publication at 120 distribution points. • The Market also advertised in the 2020 Waterford Area Chamber of Commerce Member Directory & Community Profile/Buyer's Guide. 10,000 full color copies were distributed. 6,000 to hotels, area businesses, municipalities and all local events. 4,000 were mailed to area residences. • New for this year, the market participated in a full -color calendar produced by Pat Bafile to promote the facility. • And, the OCFM has an annual listing in the Taste the Local Difference publication. jan. Jan. rnb. Feb. March March AI 25 8 22 lip fK E^>,rsm MbQl� 14mrAN1119 Lau RwNOo M�410brSy Mw,i W*YN Rlmlanas CAFtICOCLTI?1A DWHIGH 5 }` �4rry Y3FFYbhNF..,, yv Vendor spotlights are popular -- connecting shoppers with 5 Facebook posts promoting the event reached 13,176 people. farm families who grow their food. Each event had 100+ attendance. 51 221 Wednesday, W2012020 2350 Pontiac Lake Rd :: (i at 11:00 am - 2:00 pm O Waterford Twp, MI 483 load e r wRta wan -•ere o eMn wnxy al HELPING OUR COMMUNITY DURING URGENT TIMES OF NEED • Hnusehoids with children who are in need o1 food are encouraged m attend our upcoming drive-thru food distribution sponsored by Gleaners Community Food Bank. • please sroyin your weld a to omit exposure. Please arrive with an empty trunk. Gruceries wil I W placed into your trunk. • Guests without vehicles are weir —to walk up, while maimaining six Feet of social distancing and should be prepared to carry 20-30 pounds or have a cart. Together with Gleaners Community Food Bank. we are taking all necessary precautlloRons to distributrte food safety. rhis MMUDo" d Do equal opporrunrty prowler. Farmers Market Facebook Page • The Oakland County Farmers Market has its own Facebook page which has 10,840 likes. • The OCFM Facebook page continues to build a loyal following and engage patrons. Farmers Market posts are usually met with much enthusiasm and are a great way to interact with patrons and inform them about upcoming programs and events. Vendor profiles educate market guests about products sold at the market and create a sense of community. • Boosted social media posts inform market goers when seasonal produce is in and special events such as Winter Cooking Demonstrations, Spring Flower Day and Food Truck Rallys. 3 OfaMn6 CqN/Fulnrfl WAM n�w+lM�^WeSY �' u)+.ea re vrr 0 pY.arM. ! �Kr�Y r00a Brrk,M nIM NW E�r.�C�rYM�NIOn irnbt le mmotrPw Wavh M PPw dd a m. D2 p.m. uam 0*aW CaRq Fames Lb4 Thin uba wMFpNacrlwfta.wmdon Maga2l. Ghi•ary 1oo00rtlerrlen kler Pot•elrol•f slri gi0en. S 1'Yull" load N MPhred M y—car-Loamy cr4djT pft wjlm pel,uiI trod pjnt,Y turn, three d hrn amrd COVID-19 OfN•nd Cwnty Farmers Mrkerwsll[ -•• fypyepgmnrn. 4,�•. vrn 0 NDY]�OCaWy rrw rCY/hC0 tlpurlm Rniktapr it 1rC Oitldarq Carty F_ taerret we are s—P Q malae tal rY7•sl. race M*Hft'LIf9w Q.— gl l . nt Wum Cler•10maler] ar10 revirataf kbndaySrew rrwe E Pm. - 5 pm. *R 9k cox ou AP PfY h Trying m.&—p—P-- lpprter• ror ho Wrara, for MWOxaie ro•rs, ror EMS and FM paioera. fold Co.,q FaeoMa OaddCouer. C--the r—gr, y Op—d— Carr rod— by cn k g 2/8-M& 5300a emaWg aL,eoo.can- Ymp t 9 acawt.,rs enarJanoingee,er The market did double duty as a location for PPE pickup and drive -through distribution for Gleaners Community Food Bank during the pandemic. The market also offered Sunday hours to accommodate the need for fresh produce. 52 222 In 2020, the Recreation Programs and Services Unit modified its programs and events to accommodate COVID-19. The result was virtual and socially distanced outdoor programming. The CM Unit developed all collateral for these events including social media posts, flyers, signage, e-marketing messages and more. Additionally, promotional materials were created for hosting or partnering communities to share on their websites and social media. Video training and editing assistance was provided to RPS staff who developed videos for social media. These included the weekly Nature Education Series hosted by on a variety of topics including snakes, bats, seed dispersal and more. WOW 00--�7w-j F- ;�'4w low 10 WOMBLE ®r, r■i alllnq all Secret A nis and Detectives! *r.urr r..i, rr ` 4xa.�..�.1... �..• S� W r+e. Ica M6. dkW1P-P & dR—dh1= 6k*L2.r4raarr61prAFrr"— r Q01ML a� t And L.a.kr.Lw4►oy 53 223 E-marketing messages are used to communicate directly with park users who are interested in Red Oaks and Wint nature centers. Messages are typically sent to: Kids & Teens Activities at the Parks: 4,864; Red Oaks Nature Center: 2,138; Wint Nature Center: 3,771; Special Events: 3,282; Nature Programs: 5,946;Winter Activities: 5,778; Homeschool Program Info: 685; Scout Programs/Info: 1,076; and Nature Stewardship: 1,360. Total Subscribers: 29,900. Depending on the activity, additional interest lists may be added. 13 WIRE Growingthe CENTER Green Minds of Tomorrow SUMMER 2020 Nature Education Programs WINT Growing the NATURE Green Minds p CENTER o(Tomorrow Additionally, Communications and Marketing staff creates a monthly calendar of events of nature center programs/events and Recreation Programs and Services special events and programs. It is emailed to media and often published by The Oakland Press Community Calendar and websites such as OaklandCountyMoms.com and Metro Detroit Mommy. This is a free way to promote the programs and events via media, websites and social media. Placed a free ad highlighting renovations in the City of Madison Heights winter brochure. The recreation guide was mailed to nearly 30,000 homes in the last week of November. With the exception of Spring 2020, during which Nature Center programs were cancelled due to Covid-19, each season an electronic version of the Nature Center program schedule was sent to 17 school districts for distribution to parents and students via Electronic Backpacks. A Homeschool Curriculum and Family Activities flyer was sent in September, in the same manner. A few districts post it to social media or upload to their web pages. Districts include Avondale, Berkley, Birmingham, Bloomfield Hills, Brandon, Clarkston, Ferndale, Hazel Park, Holly, Lamphere, Novi, Oak Park, Pontiac, Royal Oak, South Lyon, Troy, Walled Lake and Waterford. Additionally, the same information was sent to homeschoolers via Oakland Homeschool Music Institute (OHMI) and the Virtual Learning Academy Consortium (VLAC). Information about each Nature Center program (approximately 80 in 2020), including virtual programs created to keep families connected with OCPR during the Covid-19 pandemic, was emailed to approximately 9,000 subscribers. Explore a new way of viewing nature at the newly renovated Red Oaks Nature Center 54 224 Trails are the number one reason people visit the Oakland County Parks. Park visits increased this year due to stay -at home orders for COVID. The system's nearly 80 miles of trails were promoted via an ad in the 2020 Michigan Trails Magazine. Distribution of 65,000 copies occurs at State of Michigan Welcome centers, tourist information centers, bike & fitness shops and book stores. Additionally, a digital leaderboard ad, featuring OCPXs trails, was placed on the mitrails.org website for 12 months. There were 154 clicks on OCPR's ad which directed viewers from the Michigan Trails website to the OCPR website. Also, there were 43,529 visits to pages where the OCPR leaderboard ad was featured on the Michigan Trails website. Our digital ad was featured on the following pages: Clinton River Trail; Huron Valley Trail; Island Lake Pathway; Kensington Metropark Hike Bike Trail; Michigan Airline Trail; Milford Trail; Paint Creek Trail; Polly Ann Trail; and West Bloomfield Trail. 2020 Metro Parent Daily Pulse ad • The popular Trail Blazer Walking Series treats walkers and hikers of all ages and abilities were treated to a historical or natural resources management talk before a one -mile hike. The program was promoted via news releases, e-marketing, social media, the website and ads in the Metro Parent Daily Pulse, with a subscriber base of 30,000+. Ads were run March 24, April 13, June 2 and June 19. These ads were originally meant to promote the Waterparks Season Pass sales, but repurposed to promote the Trail Blazer Walking Series when COVID-19 began. • E-marketing messages are used to communicate directly with park users who are interested in trails and trail programming. Messages are typically sent to individuals on the Trails Info & Activities List: total subscribers: 5,226. Depending on the activity, additional interest lists may be added. 55 225 Trade Shows Jan. 25, 2020. University of Scouting. Lamphere High School,Madison Heights. 52 scout leaders attended. Promoted Red Oaks and Wint Nature Centers and their scouting programs. Feb. 23, 2020. Metro Parent Camp Show, Bloomfield High School.400 attendees. Promoted Camp OAKVentures; the camp was later cancelled due to COVID. Video Projects The OCPR General Video was updated to feature millage awareness messaging. The 7-minute video was emailed to cities,villages and townships prior to presentations by staff, posted on the website and YouTube and use in social media.•M-1 Studio also attended the Detroit4 Fest to create 30 and 60-second promotional videos for Holly Oaks ORV Park. The videos will be used to promote the park's opening in Spring 2021. WE HAVE SUMMER 1 1 JOB Recreatlon Programs 5 services, 5 Gulf courses, 2 Waterparka, 6 Day llsa Parks, 1 ORV ?ark, 3 dock Parks, 2 Campgrounds, Natural R+esauroeer 2 Nature Centers, 0 Concessior►s fir Grill operaWX% Apply at OakGov.com/jObS Call 48-858-0530 for more informlilion QAbpMian�Ccx�nMf�arksorrr�ltil� LINTY PARKS Pure Michigan Roadway Signage The OCFM signage is on Dixie Highway and M-59. Signs for Addison Oaks are located on M-24/Lapeer Road (n/s) and Lake George Road/Drahner and Lake George Road/Predmore. The Pure Michigan signs for Groveland Oaks are on north/southbound and I-75. Seasonal Employee Recruitment Placed a general parks hiring ad in the Oakland University student newspaper for the following dates: February 5, 12, 19 and March 4, 11 & 18. OU students are recruited for all park positions because they have the ability to work the spring and fall "shoulder" seasons. 5,000 copies of the newspapers are distributed on campus and at local businesses; the paper also appears online. Placed an ad in the 33rd annual Wildflower Association of Michigan conference program March 1-2 in Lansing promoting job openings. Each year, the conference attracts hundreds of people from the Great Lakes area. Placed a digital hiring ad for Red Oaks Waterpark in the following publications: Birmingham Bloomfield Eagle (33,499 circulation); Madison -Park News (18,616); Royal Oak Review (32,256); Southfield Sun (30,871); Sterling Heights Sentry (48,572); Troy Times (31,626); and Warren Weekly (54,667); Total digital combined reach for the newspapers in a three-month period is 250,107 potential weekly views. Live dates are February 13-March 13. Red Oaks supervisory staff reports they have had good results from this digital ad placement in recruiting staff for all positions, especially lifeguards. A similar ad was not placed for Waterford Oaks Waterpark. An ad placed in 2019 for the waterpark's surrounding area did not net good recruitment results Emailed Summer Jobs information to 20 school districts via Electronic Backpacks. The information will also be posted on "PeachJar," a fee -based information - dissemination vehicle used by four Oakland County school districts. Additionally, the jobs information/flyer was sent to non-public high schools in Oakland (49 schools) and Macomb (four schools) counties. ■ deM In nukr ■mM ntj edia Y" Ipo" d: --xq,AVk4sf'akFsrpms Mno 4. M' SEER ime barb RvA. 4rrrrrV ft pm a{rAo m, ddf a.►cpr r ri dffk {_k--. ram Imh rd eeed m%Vbvr-�mn Job wnprr&ftn # PAW WORMEPSwvkK W nxwq rah �enxtir.m febw � ph! wh riV. rao rnwp NHrvt ti+n.aw rerr, wrn Md&3ftW aerfr3 era ~1RA acMA ftrkwpm &W PWMW him rime= rnl r� rfar rrrr n trrr,i �r � snrrtir � .. . gyre Hiring! No Illy Oak-5 QRV Park 56 226 Staff Communications Distributed the OAKNotes e-newsletter quarterly to 34,526 people via the govdelivery e-marketing system. The newsletter features articles on current park projects, special events,programs and other topics of interest to park users. A new template was designed to make content viewable within the email body and phone/tablet friendly since 60.9% of users view it on a mobile device. Composed, printed and distributed 195 park information sign posters which are displayed in kiosks throughout the parks system. An "annual" poster, focusing on the parks' most -utilized asset - Trails - appears on one side of the kiosk. The second -side posters feature seasonal activities and park information. � �OAKLAND _OACOUNTY PARKS �1 6reafo tW pre We don't needaacieatut to tell ua that flowers, treaM1 ais and uM1isping birds make us IN good. Attain yam M1ealthy fiMesa u� at to Oaklantl Camty ea�tyag ales of paved antl sutural traals Oakland eaunry. r VOTE Reinvest letccease Access COu TY An� NOV. 3 ��r"�`ra�rdrvaw+` MILLAGE - - REPLACE MENT 'i Additionally, four-color posters were created and rotated for placement in 95 restroom poster holders. The posters featured seasonal content, including millage awareness and "thank you for your millage vote" information. ing n �n coda Camp out at Addison Oaks � and Groveland Oaks campgrounds - aa��e oaxmna C•a Thueasdy,11,11 a I, tram aid-mew-a�s��d� ]cm.l3opm hdp w�h eociald slant nFhTip eW.at neTuesday orTh esday avhen 2s pro�eroo�, il,oppera are cumaged co weBrtace coverings O ,I Cond-iS moNficaus nave he<amaae at mem>,w,eaa ae,nM1ani,ne Drumroll, please!! The results are in and you supported Oakland County Parks and Recreation with a 76.32% approval on the Nov. 3 General Election. 537,689 citizens voted "Yes". The ballot question was for the replacement of the parks system s exi,t,,g.2310 mdlage and mcrease W 35 mills from 2020-2029. On behalf of the Oakland County Parks and Recreation Commission and staff, let me say 'Thank Yore' for your support of the Oakland County Parks, programs, services and special events. As a result of the mdlage passing. we are now provid.g free 2021 Annual Vehicle Permits to eligible residents who are seniors (62+),military, veterans, and individuals with permanent disabilities. (Oakg.. cum/parks/shop/Pages/Free-AVP for more information) During the next year, we will also. • Reinvest in the parks system to update or replace worn out infrastructure and faalities • Purchase necessary equipment for programming, maintenance and safety . Increase our impact on stewardship of Natural Resources at our 14 parks as well as across the 910 sgoare.iles of Oakland County through the Oakland County Cooperative Invasive Sper- Management Area (OC CISMA) • Collaborate with local mu. ,Pd,,es to expand trails and provide grants to support local park development Oakland County Parks and Recreation is proud to serve the residents of Oakland County, providing an essential service to improve your quality of life. We look forward to the opporta.ity to exceed residents' expectations for programs, services and fadlities in the next 10 years. Daniel J. Stencil Executive Offi— C-`1 (LINTY ARKDS 6reatF.1kr for 61eat/People oakl,,dcouatyl'arks.tom n V W 57 227 L/Sg£RfF�; pRR� pVNTy � AHD G Oakland County Sheriff's Office Parks Unit 2020 Year End Report The Parks Unit provides contractual law enforcement services to all Oakland County owned parks, golf courses, water parks, and dog parks. • Addison Oaks • Catalpa Oaks • Glen Oaks • Groveland Oaks • Highland Oaks • Independence Oaks • Lyon Oaks • Orion Oaks • Red Oaks • Rose Oaks • Springfield Oaks • Waterford Oaks • White Lake Oaks • Holly Oaks Red Oaks, Orion Oaks and Lyon Oaks have dog parks. Red Oaks has a nature center, trails, dog park, and a wave pool. Lyon Oaks has a golf course, soccer fields, dog parks, and trails. Orion Oaks has a boat launch, trails, and dog pens. Holly Oaks is a Off Road Vehicle Park. Park Deputies provide both a visible patrol force and police services including citizen assists, traffic enforcement and responding to dispatched calls for police services within the parks. The total Park Unit patrol hours requested in 2020 was 5808 hours. Park Unit Patrol Hours 11854 12000 9656 11001 11039 10354 9848 9827 10000 7872 8192 8362 8518 8916.75 8000 5808 6000 4000 2000 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 228 Trustv Details Park Deputies supervise Oakland County Jail Trusties for work details of who help keep our parks clean and well maintained, while saving Oakland County citizens the financial burden associated with park maintenance costs. The availability of Trusties was severely diminished due to COVID-19 pandemic. The total number of trusty detail hours in 2020 was 215.25 hours. Trusty Details Hours 7697 8000 6910 7095 7000 6494 6358 6717 6000 5000 4000 3000 2000 1000 0 2008 2009 2010 2011 2012 2013 7073 6602 5449 4913 2014 2015 2016 2017 4030 3418.25 215.25 2C 3 2019 2020 Mountain Bike Patrol The Mountain Bike Patrol is used in a wide variety of police missions within the parks. They are used for routine patrol, community and public relations, searching for lost children and other related missions. The Mountain Bike Patrol has proven to be an asset at major public events in Oakland County such as the Woodward Dream Cruise and other details. The total number of mountain bike hours in 2020 was 1089 hours. Mountain Bike Patrol Hours 1344 1400 1200 1076 999 1089 1000 804 760 800 608 600 458 23 400 228 220 3281 200 . . 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 229 Deer Stand Compliance & Controlled Hunting Park Deputies are responsible for deer stand compliance and supervising controlled hunts throughout the County Parks authorized to and allowing hunting. Controlled hunts did not take place in 2020. The total hours in 2020 spent conducting deer stand compliance was 1146 hours. Deer Stand Compliance & Controlled Hunting Hours 1357 1372 1400 1146 1200 981 1000 713 800 545 551 600 400 200 0 2013 2014 2015 2016 2017 2018 2019 2020 Park Unit Citations Park Deputies issued 38 citations during 2020. Park Unit Citations Issued 126 140 104 111 120 100 68 60 80 38 60 40 20 0 2015 2016 2017 2018 2019 2020 230 Park Unit Calls for Service (CFSj Park Deputies responded to 6183 Calls for Service during 2020. Park Unit Calls for Service 7000 6183 6000 5000 3998 4000 3000 2000 1000 1172 1107 1303 1366 6. 1215 1136 1189 1065 851 1002 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Area f CALLS FOR SERVICE Traffic Criminal 10/. Non -Criminal Criminal 21 Traffic 71 Non -Criminal 848 Area Checks/Extra Patrol 5314 231 Park Unit Reports (CR's) Written Park Deputies authored 60 reports during 2020. Park Unit Reports Written 244 250 205 200 150 120 123 112 121 120 100 91 87 102 100 69 65 60 50 0 2006 2010 2012 2013 2014 2015 2016 2017 2018 2019 2020 Park Parking Permit Compliance Warnings Park Deputies issued 480 Park Parking Permit Compliance Citations during 2020. Park Unit Citations Issued 960 1000 906 807 841 831 800 741 647 574 600 481 480 350 400 200 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Park Unit Special Details Due to the COVID-19 pandemic, there were no special details in 2020 232 Park Unit Training Park Deputies participated in 1247.25 hours of training in 2020, which included: • Sheriff's Office In -Service Training (8-hour training twice per year) • Mandatory on-line training • Monthly Firearm/Weapons Training & Qualification • Park Unit Meetings • Park Unit Training Command Summary To recap 2020, the success of the Park Unit is a direct reflection of the daily hard work and dedication by every Deputy and command officer within the unit. 2020 presented new challenges due to the COVID-19 pandemic. Deputies had to continually adjust as new directives came from the State of Michigan, Sheriff's Office, and the Oakland County Park and Recreation Administration. Parks deputies adapted well to these directives while continuing to provide service at a high level. Their continued Dedication to Duty, Professionalism, Teamwork and Expertise is greatly appreciated. Lt. Sean Jennings 233 0 OF LAND, COUNTY Oakland County Sheriff's Office Mounted Unit 2020 Year End Report The Oakland County Sheriff's Office Mounted Unit was established in 1948. It was originally known as the Sheriff's "Posse". Around 1980 the unit was renamed "The Mounted Unit." In late 1981 the unit was assigned to Oakland County Public Safety consisting of unpaid volunteer members. On November 12, 2001 the Mounted Unit was assigned to the Patrol Service Division of the Oakland County Sheriff Office. Mounted Deputies then became deputized and began receiving pay for their services. Over the years, the Mounted Unit has varied in size and tasked assignments, accounting for the variations of hours worked. Additionally, weather and budget also play a role in the deployment of the Mounted Unit. Mounted Unit Park Patrol The Mounted Unit patrolled the Oakland County Parks for a total of "0" hours during 2020. The decision to eliminate Mounted Unit patrols was budgetary. The Mounted Unit can respond to calls for service in parks which are inaccessible to patrol vehicles. This is extremely important where there are miles and miles of trails or rough terrian where medical emergencies, missing persons, and criminal incidents can occur. The Mounted Unit is a tremendous public relations component and a favorite of the park's patrons. I would strongly encourage its return if budgets permit in 2021. Mounted Unit Park Patrol Hours 2500 2117 2000 1811 1486 1580 1532 1396 M 1411 1500 1000 623 649 600 500 , 301 0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 234 Mounted Unit Trainine Mounted Deputies normally train in locations such as Springfield Oaks and Addison Oaks where they utilize their trained tactics and techniques and testing their skills in real life scenarios. Due to the COVID 19 pandemic, most of the training was conducted online. The Mounted Unit participated in 1777 hours of training, which included: • Sheriff's Office In -Service Training (8-hour training twice per year) • Sheriff's Office Online Training • Quarterly Firearm/Weapons Training & Qualification • Mounted Unit Meetings • Mounted Unit Training The Mounted Unit training is focused on a core curriculum (environmental noise and movement de -sensitization, individual mounted movements, and formation mounted movements) along with a specialized training topic and objectives that include but are not limited to: response to threats, engagement with subjects, fireworks exposure, riot and crowd control, and search and rescue. All Mounted Deputies are evaluated to ensure that riders and horses adhere to standards that ensure public and officer safety. Mounted Unit Training Hours 3000 2637 2500 2000 1550 1803 1625 1718 1777 1337 1369 1424 1424 1500 1128 913 1000 500 0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 235 Mounted Unit Special Details The Mounted Unit participated in "0" hours in Special Details. Due to COVID 19 pandemic, all special details were cancelled. Special details the Mounted Unit usually participate in are but not limited to: • St. Mary's Fair • 4 H County Fair • Highland Festival (Highland Township) • Memorial Day Parade (Highland Township) • City of Clawson Fireworks • Detroit Fireworks • Holly Fireworks • Woodward Dream Cruise (Ferndale, Royal Oak, and Pontiac) • The Festival of the Hills (Rochester Hills) • Rochester Hills Christmas Parade • City of Pontiac Christmas Parade Mounted Unit Special Detail Hours 1553 1600 1406 1400 1176 1200 975 957 1000 917 917 769 800 605 600 434 516 400 218 200 . 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 M 236 Contracted Services The Paint Creek Trailways Commission (PCTC) owns and manages the Paint Creek Trail, which is an 8.9-mile linear park, located in northeast Oakland County. It was the first Non -Motorized Rail -to -Trail in the State of Michigan, as it was converted to a trail from the former Penn Central Railroad. Open to the public since 1983, the Paint Creek Trail receives over 100,000 visitors annually. The non -motorized Trail is 8 feet wide, utilized by walkers, joggers, bicyclists, equestrians and traverses through Rochester, Rochester Hills, Oakland Township, Orion Township and the Village of Lake Orion. The Mounted Unit proactively patrols on weekends and consistently receives positive feedback from the trail users as well as the home owners that live along the trail. The Mounted unit conducted 358 hours of patrol on the Paint Creek Trail in 2020. Mounted Unit Paint Creek Trail Detail Hours 397 364 334 358 400 350 247 300 250 200 150 100 50 0 2016 2017 2018 2019 202C The Somerset Collection is a super -regional shopping mall, located in Metro Detroit, in Troy, Michigan with more than 180 specialty stores. The Mounted Unit was tasked to patrol the open-air parking lots as well as perform public relations on weekends during the Holiday season. Somerset Collection has thousands of consumers who visit the mall daily during the Holiday season. 80 60 40 20 0 Mounted Unit Somerset Collection Detail Hours 2020 70 237 The Mounted Unit is a direct reflection of the daily hard work and dedication by every Deputy and command officer within the unit. Their continued dedication to duty, professionalism, teamwork and expertise during this difficult year is greatly appreciated. Lt. Sean Jennings 238 Executive Officer's Report February 3, 2021 - Item # 11 E 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled in Oakland County Parks and facilities by OCPR Staff for February 2021. 2. Upcoming OCPR Commission Meeting and Executive Committee Meeting Dates: The next OCPR Commission meeting will be Wednesday, March 3, 2021 at 2:00 p.m. via teleconference. The next OCPRC Executive Committee meeting is scheduled on Tuesday. February 16, 2021 at 1:00 p.m. (Monday, February 15, 2021 is a County Holiday so the OCPR Offices will be closed.) This will be a teleconference meeting. 3. National Fish Passage Program Grant Application: Staff has applied to the US Fish and Wildlife Service for a $200,000 grant from the National Fish Passage Program for the Mill Pond Dam Removal and Restoration project. Due to the tight application timeline this application was forwarded straight to the Board of Commissioners for approval so that it could be submitted on time (January 27tn) 4. General Motors 2-Year $0 Truck Lease for Holly Oaks ORV Park: Staff has been working with General Motors for several months on their contribution of a 2-year $0 lease for a pickup truck for use at Holly Oaks ORV Park. After review by Corporation Counsel, a lease agreement has been created and is being submitted for County Board of Commissioners approval by the County's Central Services department, as it requires an increase in the County's vehicle fleet. In exchange for the lease, GM will be provided with limited access to the park for demonstrations, research and design, testing, etc. Staff will be creating a sign for the park that will recognize GM and will be putting OCPR and GM logos on the vehicle (removable decals). The lease is anticipated to begin sometime in April. OCPR Waterpark Update: Staff has been in communication with the Oakland County Health Department (OCHD) regarding the waterparks. Current orders do not allow for the waterparks to open through February 23, 2021 indoor. OCPR staff will meet with staff from the OCHD at the beginning or middle of March to continue conversation for the plan for 2021. We are currently advertising for waterpark staff including lifeguards; preparing the pools as if they will be operational this summer; and working on COVID-19 protocols including online ticketing. OCPR Summer Job Applications: will be posted on February 16, 2021 through Oakland County Human Resources. Staff has been working on a robust recruitment plan that we will share will you at the March 3, 2021 OCPR Commission meeting. 7. Bailey House Update: Park operations staff is working with OHM to verify the property corners so that a farm fence can be installed at the perimeter of the property. The fencing will be to prevent public entry on private property and will also be environmentally and wildlife friendly. A dumpster has been brought onsite as well as a port-a-john. The electrical service has been restored. The students have started to work in groups of 7 for 3-4 days per week from 12:30pm — 2:30pm per day. They are dressed in hazmat suits with face shields and respirators. They are concentrating on the removal and cataloging of wood trim and wood doors inside the structure in preparation for demolition of several interior walls. A liberal arts student from Clarkston Schools is working on an historic preservation video featuring the Bailey House. The Preservation Clarkston Group continues to meet monthly to manage the project. 8. Springfield Mill Pond Dam Meeting: The Public Outreach Meeting on the Springfield Mill Pond Dam was held on January 19, 2021 This Zoom teleconference meeting was hacked, was immediately adjourned, and will be repurposed in the future. 239 9. Normandy Oaks Brochure: Attached is a cop of the Normandy Oaks park brochure. This document was distributed at the Normandy Oaks Park Sneak Peek event in October. 10. Ernst Barn: George Kullis, Holly Township Supervisor, submitted a proposal at the Holly Township Board meeting for a contract with HRC for an engineering and architectural plan for the Holly Farmstead property which includes the relocation of the Ernst Barn from the Waterford Oaks park property. 11. OCPR Operational Plan: Included with this report is an update on the Operational Plan for OCPR facilities pertaining to COVID-19. 12. County Holiday: The following date is an Oakland County Holiday, therefore, OCPR offices will be closed on this date: a. Monday, February 15, 2021 President's Day 13. Communications and Marketing: Attached to this report is a Communications and Marketing and Marketing Media Report on Oakland County Parks and Recreation from Desiree Stanfield, Supervisor — Communications and Marketing. 14. OCPR Fixed Asset Listing: Attached is a report from the OCPR Property Acquisition and Management (PAM) Work Group of the OCPR 2021 List of Fixed Asset Future Determinations. 240 Oakland County Parks and Recreation Upcoming Events — February 2021 Active Adults 02/09/2021 Historical Presentation (Zoom) — Ellis Farm Outhouse 02/16/2021 Trailblazers — Winter Plant and Animal Life — Addison Oaks Nature/Interpretive Programs Public Interpretive Programs 02/05/2021 Morning Munchkins — Red Oaks Nature Center 02/06/2021 NatureFit: Snowshoe Try It! — Red Oaks Nature Center 02/13/2021 Ice Fishing — Wint Nature Center 02/19/2021 Trail Hikes by Appt. — Wint Nature Center 02/20/2021 Trail Hikes by Appt. — Wint Nature Center 02/26/2021 Trail Hikes by Appt. — Red Oaks Nature Center 02/27/2021 Trail Hikes by Appt. — Red Oaks Nature Center 02/27/2021 NatureFit: Snowshoe Try It! — Wint Nature Center Fieldtrips 02/20/2021 Huntington Woods PreK — Red Oaks Nature Center Virtual Take & Make Programs 02/26/2021 Ecofriends: Bird Feeders with Virtual Instruction 02/16-28/2021 Moon Phases Wall Hanging Self -Led Kit Homeschool Series 02/11/2021 Homeschool Series — Red Oaks Nature Center 02/16/2021 Homeschool Series — Wint Nature Center Scout Badge Workshops N/A Outreach 02/18/2021 Berkley RAPP Nature Table — Red Oaks Nature Center Mobile Recreation 02/06/2021 Carnival Games & Go Snowshoe: Holly Twp. P & R Oaks on the Road Sorenson Park 02/13/2021 Archery / Axe Throwing & Go Snowshoe: City of Auburn Hills Hawk Woods Park 02/18/2021 Archery / Axe Throwing & Go Snowshoe: Berkley P and R Winter Wonderland 02/19/2021 Archery / Axe Throwing & Jumbo Games: Waterford P & R Cabin Fever Hess Hathaway 02/20/2021 Jumbo Games & Carnival Games: Hazel Park P & R Winter Carnival Green Acres Park 02/25/2021 Jumbo Games: Wixom P & R Cabin Fever/ Snow Art Wixom Community Center Oakland Countv Farmer's Market 02/06/2021 *Discover Michigan Fresh 02/10/2021 Gleaners Food Pickup 02/13/2021 *Cooking with Edible Wow 02/20/2021 *Discover Michigan Fresh 02/24/2021 Gleaners Food Pickup 02/27/2021 *Cooking with Edible Wow 241 Oakland County Parks and Recreation Upcoming Events — February 2021 Special Events 02/01/2021 Friends with Pens Pen Pal Program — Throughout County 02/06/2021 Oaks on the Road — Holly Township 02/12-21/2021 Past Times in Pontiac- Scavenger Hunt 02/13/2021 Oaks on the Road — Auburn Hills 02/18/2021 Oaks on the Road — Berkley 02/18/2021 Oaks on the Road — Waterford 02/20/2021 Oaks on the Road — Hazel Park 02/25/2021 Oaks on the Road - Wixom Springfield Oaks 02/01/2021 Pickleball 02/02/2021 Dog Training 02/03/2021 Pickleball 02/08/2021 Pickleball 02/09/2021 Dog Training 02/10/2021 Pickleball 02/15/2021 Pickleball 02/16/2021 Dog Training 02/17/2021 Dog Training *Due to the fact that we are not able to do the in -person programming at the Farmers Market we will be recording our cooking demos and Discover Michigan Fresh health programs and releasing them on Facebook. 242 OAKLAND COUNTY PARKS Great Parks for Great -People Oakland(ountyParksxom El 0 0 Parks and Facilities Currently Open Staffed park office locations for reservations and questions include: OPEN OCPR Administration Office - 2800 Watkins Lake Road, Waterford 48328; Monday -Friday 8 a.m.-4:30 p.m. 248-858-0906 Recreation Programs and Services Office - 2800 Watkins Lake Road, Waterford 48328; Monday -Friday. 8 a.m.-4 p.m. 248-858-0916. • Independence Oaks County Park Office - Monday -Friday; 9 a.m.-4 p.m. OCPR 2021 Annual Vehicle Permits and gift cards can be purchased at the following locations: • Addison Oaks County Park contact station, 1480 West Romeo Road, Leonard, 8:30 a.m.-3:30 p.m. Monday. -Thursday and 8:30 a.m.-5:30 p.m. Friday -Sunday (may vary based on staff availability) • Independence Oaks County Park, 9501 Sashabaw Road, Clarkston, 8:30 a.m.-4 p.m. Monday -Friday at the park office and 9 a.m.-3 p.m. Saturday - Sunday at the contact station. Park is open 8 a.m.-5:30 p.m. As of Jan. 18.2021, the park hours will extend to 6 p.m • Lyon Oaks County Park, 52221 Pontiac Trail, Wixom, 10 a.m.-3 p.m. Monday -Friday at the Pro Shop and 10 a.m.-3 p.m. Saturday -Sunday at the contact station • Orion Oaks County Park, 1335 Joslyn Road, Orion Township, 9 a.m.-3 p.m. Monday, Wednesday, Friday and Sunday. Dog Park is open 8 a.m.-5:30 p.m. As of Jan. 18. 2021, the park hours will extend to 6 p.m. • Red Oaks Nature Center, 30300 Hales St., Madison Heights, 10 a.m.-5 p.m. Tuesday -Saturday and noon-5 p.m. Sunday • Recreation Program and Services office in Waterford Oaks County Park, 2800 Watkins Lake Road in Waterford, 8:30 a.m.-4:30 p.m. Monday -Friday • Now taking reservation for picnic shelters, pavilion, building and facility rentals and sports fields (soccer, cricket, baseball) • Select Mobile Recreation Units rentals available. • Ongoing self -led program opportunities include: community scavenger hunts • In -person program opportunities include: public nature programs, appointment -based nature programs (field trips, scout badges) • Virtual program opportunities include: Historical Series and Nature Education Series. • Virtual Nature Programs with take -and -make crafts These parks have normal operations and will remain open as long as staffing and safety allow: • More than 80 miles of trails; daily fee or 2021 OCPR annual permit. • Playgrounds at all parks • Modern restrooms open at Addison Oaks Adams Lake Lodge; Catalpa Oaks, Lyon Oaks and Independence Oaks. Please bring your own drinking water; water fountains are closed to prevent the spread of COVID • Effective Jan. 4, 2021, the modern restrooms at the Addison Oaks Adams Lake Lodge will be open Friday -Sunday, 8:30 a.m.-5:30 p.m., staff permitting. Portable restrooms available until April 2021: 2 -Boathouse 2 - Day Use parking lot near playground 1 - Side lot by rental house 1 - Addison Oaks -East north of parking lot • Red Oaks Nature Center is open for restrooms and purchase of OCPR annual vehicle permits only. Tuesday -Saturday 10 a.m.-5 p.m. and Sunday noon-5 p.m. • Oakland County Farmers Market in Waterford is open from January - April on Saturdays from 7 a.m. to 1:30 p.m.; please wear a face mask • Disc Golf Course at Addison Oaks County Park • Three dog parks: Lyon Oaks, Orion Oaks and Red Oaks. The limit of individuals permitted for indoor and outdoor programs, events and gatherings is dependent upon Michigan Health and Human Services orders issued to protect public health. Currently Closed • Addison Oaks Campground • Dog Dock at Orion Oaks Dog Park • Glen Oaks Golf Course • Groveland Oaks Campground • Holly Oaks ORV Park • Lyon Oaks Golf Course • Nature Center exhibits • Red Oaks Golf Course • Springfield Oaks Golf Course • Waterford Oaks - BMX Track and Paradise Peninsula Playscape • White Lake Oaks Golf Course *Note: Cross-country skiing, snowshoeing and winter hiking are not permitted at the golf courses 1/15/2021 243 0 TAKE'IN ALL THINGS OF A NATURE THERE IS 1� SOMETHING OF THE MARVELOUS." LMK WHAT KINDS OF LEAVES DO YOU SEE? WHAT KINDS OF WILDLIFE DO YOU SEE? LAAAAAA AAAAAAA AAAAIAA 1444 lP41L TIP 44 AAA A THE ARCS OF NATURE JOURNALING Normandy Oaks was the recipient of generous funding from the Oakland County Parks and Recreation Commission , (OCPRC) for some key aspects of the park's development. P.M. WNW Seeing an opportunity to provide new park amenities for residents in southeast Oakland County, OCPRC . . . donated more than $1M to help fund the development of trails at the park, as well as funds for the nature area, and a pedestrian bridge to connect from the Elks Park parking lot over into Normandy Oaks. This partnership spurred the concept residents will see in the OCPRC millage proposal on the November 3 ballot. Should the millage pass, OCPRC will set -aside funding to support local community park development and trail projects throughout Oakland County. For more information on the Oakland County Parks system, visit OaklandCountyPorks.com or find them on Facebook, Instagram and Twitter. ON THE NATURE TRAIL NANAAC 2 2 2 2 2 a d a a a J 1 J J J J L7 �z z zi�i ' ,,4' x cz rz .� .�uz � ..c o x x x vmk SLLSS 1 I' L ZS6 6 R 6 R JJ J �JJ T T T J JJJJ J T T .�'J T -� JJ T: J J J T 1 J J T J T'1 L'1L� L'1L'1 LJ'J L'1 La L� l3 L'1 L'1 L� IJ IJ L'1 L'1 IJ L� L'1 .1° r°?_ a'.°_ '°'°_ o'.°o? a-°o° o �'� � '° 'a rr_ o. o 0 0 0 0 0 0 0 0 o Ilzzlz z z z z z z zz z• z z zz zzz z z z z z z z =z z z z z z z z z z z J JJ J I J I rZ Z Z Z Z Z Z ZS�J S IJIJI� S�J S�S�S�J ` 0MAKLAND COUNTY PARKS Great -Parks for Great People The following is an update provided by Desiree Stanfield, Supervisor - Marketing and Communications: . x� r L. a Broadcast news: •WJBK-DET (FOX) - Detroit, MI Fox 2 News Weekend - Jan. 2, 2021, 7:14 a.m. o Local Market Viewership: 29,738 o Local Publicity Value: $1,243.54 per 30s o Anne Brasie, executive director of the Clinton River Watershed Council, mentions Oakland County Parks and winter activities 01 a Marketing Initiatives: • Promoted Oakland County Parks and Recreation gift cards as a holiday gift option. Social media, e-marketing messages, a new release and more resulted in 47 cards sold for revenue of $3,687 from December 10-29, 2020. • Distributed the Red Oaks and Wint Nature centers winter program schedule to 17 Oakland County school districts via a digital resource called Electronic Backpack. School districts include Avondale, Berkley, Birmingham, Bloomfield Hills, Brandon, Clarkston, Ferndale, Hazel Park, Holly, Novi, Oak Park, Pontiac, Royal Oak, South Lyon, Troy, Walled Lake and Waterford. The school districts include the schedule on their web pages and/or social media. Additionally, the winter schedule program schedule and the 2021 Homeschool Curriculum flyer was sent to homeschoolers via Lapeer Homeschool Partnership, Oakland Homeschool Music Institute and Virtual Learning Academy; and to 49 non-public schools in Oakland County via the Michigan Association of Non-public Schools (MANS). r s News Releases 4 E-marketing Messages Wrote and distributed 20 e-marketing messages. The topics highlighted items for the nature centers, winter activities and Recreation Programs and Services programs. These e-marketing messages were delivered to 191,436 recipients as follows: • Learn about cool critters - 5,304 • Calling all kids ages 3-6 ... - 7,859 • Join us for a guided hike - 6,051 • Gift an experience this year - 24,642 • Greetings from Oakland County Parks and Recreation! - 2,991 • Solve a minty mystery! - 8,336 • Dash through the past with OCPR - 3,644 • Take a gingerbread journey with us! - 8,340 • A message about waterparks - 9,264 • Don't miss December's guided hikes - 11,111 • Join us for a virtual craft program - 8,169 • Mark your calendar for free park entry days - 12,081 • As 2020 comes to an end... - 29,222 • Platform tennis clinic set for Jan. 10 - 6,221 • Catch our next Fireside Chat - 3,711 • Introduce your little one to nature - 8,207 • Discover the great outdoors - 8,215 • Wh000's ready for Owl Prowl? - 8,686 • Hike with us this winter - 11,080 • Free food distribution Wednesday - 8,302 4 Design Initiatives: • Join Oakland County Parks and Recreation for virtual crafting sessions, Dec. 3 • Give the gift of an experience at Oakland County Parks and Recreation, Dec. 11 • Oakland County Parks and Recreation offers free park entry on December holidays, Dec. 11 • Enjoy a winter wonderland this January at Oakland County Parks • Designed print and web layouts for the Winter 2021 Red Oaks and Wint Nature centers programming • Designed a printed Free Annual Vehicle Permit program flyer, to be distributed cities, villages and townships • Updated FAQ flyers for the Springfield Oaks Activity Center and Ellis Barn rentals • Designed a flyer and poster for the 2021 Cooking with Edible WOW Series at the Oakland County Farmers Market • Created a new 2021 homeschool program flyer for the Red Oaks and Wint Nature centers • Designed a new flyer to promote the Friends with Pens, Pen pal program for seniors • Created a graphic template for the Snowshoe Try -It program and Recreation, Dec. 21 • Free platform tennis clinic offered at Waterford Oaks County Park, Dec. 29 ' 1 Primary Facebook OCFM Facebook Follows ohm= Follows 25,721 11,828 / 0 ZAL- r HOLLY OAKS Holly Oaks Facebook Follows Twitter Followers Instagram Followers 8,900 6,932 2,619 246 Social Media: Throughout the past month, we've celebrated the start of winter on our social media channels. We've reminded park guests of all the fun winter activities our parks have to offer, and we've continued to promote the programs taking place. We made sure our followers knew when the park appreciation days were in December, and promoted our trail system on #WinterTrailsDay on Jan. 10. Throughout the month of December, we promoted the sales of OCPR gift cards (which make great stocking stuffers). We've also participated in the county's Face It Campaign, reminding our followers to wear masks, and reminding them that a great way to stay healthy is to visit the great outdoors for a walk. Historian Carol Bacak-Egbo continues to create historic videos about the parks to be posted to social media on #FlashbackFridays. K I D COUNTY PARKS Great f "As for cre-t p 8npq8 IT'S UR GUARD. DON'T LET i OWN. Aw Oakland County Farmers Market The Oakland County Farmers Market Facebook page continues to remind shoppers of the winter market hours, and shares updates from vendors. We continue to post about when Gleaners Community Food Bank distributes food at the market. Robin Danto of the MSU Extension - Oakland County continues to create videos about the nutrition of the produce that is sold at the market. Starting in mid -January, we'll be posting about the Discover Michigan Fresh program and Cooking with Edible WOW series. may, Oakland County Fanners Market Iis .. V.it , ^l h'r Amanda Sane 0 15—mher 25, 2020 al 8-28 AM - a Happy Holidays from all of us at the Oakland County Farmers Market! We hope to See you when we reopen on Saturday, Jan. Z. Starting Jan. 2 through April, Me market will 4e open on Saturdays from 7 a.m_ to t:M p.m. a el OPEN SATU RDAYS Winter schedule 7 a.m. - 1:30 p.m. 247 Print and Digital Media Exposure: The Oakland Press Kathy Blake USA Jan 12 3:00 pm Gleaners to host drive-uD food eiveawav at Oakland County Farmers Market need, 9-11 a.m. Wednesday, Jan. 13 at the Oakland County Farmers Market, 2350 Pontiac Lake Road, Waterford Township. There is no need for an RDC race-deZert.com USA Jan 12 2:31 pm Webinar — ODenine An OHV Park A Short Drive From Urban Areas — A Case Study Of The Holly Oaks ORV Park In Michigan will present a case study of how the Holly Oaks ORV Park in Michigan went from dream to reality. Holly Oaks ORV Park is about a one -hour The Daily Tribune Kathy Blake USA Jan 8 2:30 pm Oakland County communitv calendar Tan. 10 and beyond are offered by appointment, Jan. 15-16 at Wint Nature Center in Independence Oaks County Park, 9501 Sashabaw Road, Clarkston. Register for The Detroit News Maureen Feighan USA Jan 812:54 pm Embrace the season, snow on Winter Trails Dav on Sundav is Winter Trails Day. (Photo: Michigan Department of Natural Resources) Michigan has more than 13,000 miles of state -designated trails and Oakland County Times USA Jan 8 9:20 am Oakland Countv Seekine Two Members for Parks & Rec. Commission • Oakland County Times applications for two citizens to serve on the Oakland County Parks and Recreation Commission. Interested individuals will be applying for a WXYZ.COM USA Jan 8 8:43 am Metro Detroit winter activities: sleddine, cross-country skiine and more! Parks & Recreation Winter 2021 Guide Port Huron Parks & Recreation by WXYZ-TV Channel 7 Detroit on Scribd --- Oakland County Parks Oakland Legal News USA Jan 6 6:14 am Board of Commissioners accevtine applications for citizens to serve on Parks and Recreation Commission applications for two citizens to serve on the Oakland County Parks and Recreation Commission. Interested individuals will be applying for a The Daily Tribune Sharon Longman USA Jan 6 5:15 am COVID-19 vandemic halts buildine of Michigan WWII Leeacv Memorial in Roval Oak Oak, MI 48068. • Free food distribution: Oakland County Farmers Market hosts Gleaners Community Food Bank's biweekly free food distribution The Oakland Press Jessica McLean USA Jan 3 8:00 pm Oakland Countv offers tins to recycle Christmas trees after the holidays and recycling," Sarah Cook-Maylen, Natural Resources Coordinator for Oakland County Parks and Recreation, said in a press release. Some tips Yahoo! Autos USA Dec 19, 2020 12:02 pm 2020 in Review: Behold the Many Wonders of Michigan , the internet was wrong. The desert sand was actually Michigan dirt from Holly Oaks ORV Park We know, because we were there. Riding in it. The Daily Tribune MediaNews Group Kathy Blake USA Dec 18, 2020 1:30 pm Oakland County community calendar Dec. 20 and beyond Park, Orion Oaks Dog Park, Red Oaks Dog Park, and Rose Oaks County Park, OaklandCountyParks.com. Oakland County Parks and Recreation offers gift cards Farmington Voice USA Dec 18, 202012:09 pm Holidays affect Farmington. Hills trash collection Oakland County Parks will not collect Christmas trees for recycling at Glen Oaks Golf Course or at any other facilities this year. For more The Oakland Press Sharon Longman USA Dec 16, 2020 7:00 am Adopt an overseas service member this holiday season parks permit: Oakland County Parks and Recreation is offering free 2021 annual vehicle permits to Oakland County residents who are seniors ( The Oakland Press Kathy Blake USA Dec 11, 2020 2:00 pm Oakland Countv communitv calendar Dec. 13 and bevond Park, Orion Oaks Dog Park, Red Oaks Dog Park, and Rose Oaks County Park, OaklandCountyParks.com. Oakland County Parks and Recreation offers The Detroit News USA Dec 10, 2020 5:52 pm Welcome Mat: Boston -Edison home tour to eo virtual this vear Yule log (Photo: Oakland County Parks) Make and Take projects via livestream Join Oakland County Parks and Recreation for crafting sessions Spinal Column USA Dec 10, 20201:34 am 1 min interview with Laura Stearnes of the Milford Spice ComDanv and for lots of uses and it's delicious. It's available at Oakland County Farmers Market, River's Edge Brewing, The Palate and also on our The Detroit News Henry Payne USA Dec 7, 202011:10 pm Car Radio. Podcast 34. Pts 1/2: Coleman on Auto Design exhibit, Eckert on F-150. Gilliam on Pacifica. Hollv ORV Dark. Bugatti Chiron 1.25-1.39: Call -in with Tom Zielinski, Performance Concepts. Talking Holly Oaks ORV park. 1.39-1.55: Taped interview with Cedric Davey, Autoweek Jake Lingeman USA Dec 7, 2020 8:51 am 2021 Ford Bronco Sport: A Gild Ground Pounder for us back at the new Holly Oaks ORV park. See Full Gallery Accessories Forbes Sam Abuelsamid USA Dec 7, 2020 5:42 am The 2021 Ford Bronco Snort, For When You Need More Than To Escane drive as well as have some off -road play time at the new Holly Oaks ORV park north of Detroit. As if the exterior design of the Bronco Sport Forbes Andrew Wendler USA Dec 7, 2020 5:38 am 2021 Ford Bronco Sport First Drive Review: No Paver Tiger when the suspension reaches the end of its travel. Michigan's Holly Oaks ORV Park offered the perfect environs to evaluate the Bronco Sport The Detroit News Jordyn Grzelewski USA Dec 4, 2020 5:10 pm Ford Bronco launch delaved until summer 2021 expect and deserve." The Ford 2021 Bronco 4-door is pictured at the Holly Oaks ORV Park in Holly, Mich on July 10, 2020. (Photo: Nic Antaya, C&G Newspapers Tiffany Esshaki USA Dec 4, 2020 3:17 pm Under resident Dressure. Beverly Hills reopens Dark structures limited recreation offerings for residents to take advantage of indoors. During March and April of 2020, attendance at Oakland County Parks 248 GAKLAND Fixed Asset Future Determination COUNTY PARKS 2021 List 2021 List of Future Asset Determinations Conditions The decision to make a major change in the use or function of an asset is warranted when the need for the asset has changed and the asset can be adjusted to a use more appropriate to current administrative or recreational objectives. The decision to remove a fixed asset is warranted when the asset is in a poor or hazardous condition or when the cost of repairs exceeds the cost of replacing the asset or when it is determined that the asset does not help implement the recreational mission of the organization. Standard Substantive change to the use or function of fixed assets shall be conducted in accordance with Oakland County policy and local, state and federal regulations. A multi -disciplinary approach to major changes to a fixed asset or group of assets will ensure that requirements are met. Fixed Asset Future Determination assessment is coordinated by the OCPR Property Acquisition and Management (PAM) Work Group with confirmation by the Administrative Management Team (AMT) before further action is taken. Removal of assets is guided by Oakland County's policy on the disposal of surplus equipment, which identifies three standard methods to dispose of surplus County owned equipment. Although the policy directly refers to equipment, it also applies to fixed assets such as buildings and park improvements. The standard methods are: 1) public auction; 2) sale through an authorized bid process; and 3) trade-in. If another method of disposal is required, the disposal method needs to be approved by the Oakland County Board of Commissioners' (BOC) Finance Committee before implementation. Prioritized List of AFDs to complete in 2021 Note that not every AFD results in demolition or removal of the asset — repurposing is also an option. 1. Asset with historic elements a. Independence Oaks: Oaks Hill House (removal) —AFD DONE, see attached b. Waterford Oaks: Ernst House c. Addison Oaks: House (conversion from residence to park office) d. Addison Oaks: Poolhouse e. Addison Oaks: Water Tower f. Springfield Oaks: Davis House g. Independence Oaks: Log Cabin Garage 2. Assets in poor or unsafe condition a. Independence Oaks: Amphitheater b. Waterford Oaks: Toboggan Tower 3. Assets that are unused a. White Lake Oaks: House —AFD DONE, removal in process b. Lyon Oaks: Modular Building c. Waterford Oaks: Toboggan Chiller Update: 1/27/2021 249 PROPOSAL Park: Independence Oaks Budget center: IND Asset name: Oak Hill House OCPR Asset ID: 1312 Fiscal Services Asset ID: 8455 Asset description: The house at 5511 Oak Hill Road was part of the 2010 grant -assisted land acquisition that created Independence Oaks North. The wood frame structure's footprint is 768 square feet. See history section below for more details. Current conditions and need: The lease that was in place when the property was acquired continued through the end of 2017. The lease was terminated because it was determined that the condition of the house was not appropriate for continued use as a residence. The house has remained unoccupied. The furnace has been removed and transferred to another OCPR structure. Conversion of the structure to ADA-compliance and public use or staff use is not feasible. The house was evaluated in 2018 due to concerns about the historic nature of the house. Visual evaluation and review of available information indicated that very little of the original 19th century structure is visible and the structure in its current condition is not historically significant. See history section below for more details and Appendix A for evaluation photos. The structure is proposed for removal because it is not historically significant, does not have a recreational purpose, occupies valuable upland area, and its removal is obligated by the 2010 Michigan Natural Resources Trust Fund (MNRTF) grant agreement. Planning by RCOC for construction of a roundabout at the Oak Hill and Sashabaw intersection is an opportunity to work in partnership with RCOC to remove the house and restore the area. Proposed actions: Removal of structure and restoration to native landscape in coordination with RCOC construction of a roundabout at the Oak Hill and Sashabaw intersection. Include the following considerations: ■ Historical Documentation and Artifacts: Salvage samples of selected structural elements such as foundation stones, foundation beams, floorboards and interior wall boards, using OCPR staff resources and demolition contractor. ■ EMRIP Compliance: The property reviewed in this proposal is within the Oakland County Parks Eastern Massasauga Rattlesnake (EMR) Implementation Plan's unmanaged lands which requires no further review from the Michigan DNR or US Fish and Wildlife Service. However, best practices for EMR protection should be used during deconstruction. ■ EGLE and WRC Compliance: This project is within 500 feet of a waterbody so will require consideration of an EGLE permit in addition to a SESC permit. ■ Restoration: This land should be restored to match surrounding natural communities and can be seeded by OCPR Natural Resources staff in a prairie mix. ■ Staff Communication with Interested Parties: Melissa Prowse with Preservation Clarkston; Zach Crane with Independence Township; Carol Barak-Egbo with Oakland County Historical Commission; and continued historical consultation by Ron Campbell, Oakland County Planning. FORM: Fixed Asset Future Determination Page 1 of 8 Independence Oaks Oak Hill House Update: 1/20/2021 Standards and Practices 250 Long-term vision: Connection of area into the park's trail network with interpretive opportunities for local history and natural communities; potential for picnic pavilion location. Timeline: ■ January 2021: Begin process to disconnect utilities ■ March 2021: o Execute material testing/asbestos reports o Prepare contracts/permitting for demolition and removal ■ April 15 — May 15, 2021: Demolition and removal of house* complete by June 1. ■ July 2021: RCOC construction of the roundabout begins* ■ August 2021: Complete site restoration* *OCPR to coordinate construction activities with RCOC. Reviewer: Donna Folland, Senior Planner, 11/15/2020 LEGAL REVIEW Legal review: Click or tap here to enter text. Open Matter Management file? Yes ❑ No ❑X Reviewer: Jody Hall, Assistant Corporation Counsel, 1/13/2021 GRANT COMPLIANCE REVIEW ❑ There are no grant agreements related to this asset X❑ Asset removal plan complies with grant agreements. Cite relevant grant agreements and pertinent language: The structure at Independence Oaks known as the Oak Hill House was acquired in 2010 as part of the acquisition of the 186-acre Independence Oaks North. The property acquisition was funded, in part, with a Michigan Natural Resources Trust Fund (MNRTF) acquisition grant (TF06-199). The MNRTF grant agreement places certain restrictions on the property and stipulated that these structures would be removed or converted to recreation (MDNR, 5/6/2008). In addition, the property deed for Independence Oaks — North' contains the following deed restriction: "The lands included in this warranty deed were acquired by the Grantee with funding assistance from the Michigan Natural Resources Trust Fund pursuant to project agreement TF06-199 between the Michigan Department of Natural Resources and Grantee, executed on May 6, 2008. The project agreement describes certain requirements to ensure the long-term conservation of the Property and its use for public outdoor recreation. Grantee is placing this notice on record as confirmation of its obligations as set forth in the project agreement, including the requirement that the consent of the Michigan Department of Natural Resources and the Michigan Natural Resources Trust Fund Board of Trustees is required prior to the conveyance of any rights or interest in the Property to another entity, or for the use of the Property for purposes other than conservation or public outdoor recreation." ❑ Further review with granting agencies is required prior to removing asset. Provide details and/or cite relevant grant agreements and pertinent language: Not applicable Reviewer: Melissa Prowse Supervisor - Planning, 11/13/2020 1 Oakland County Register of Deeds Page 42495 Liber 380 FORM: Fixed Asset Future Determination Page 2 of 8 Independence Oaks Oak Hill House Update: 1/20/2021 Standards and Practices 251 HISTORICAL SIGNIFICANCE Is the asset more than 50 years old? Yes ❑X (foundation and basement) No X❑ (majority of internal structure) The original structure was constructed in the 191h Century. The 1937 WPA Property Inventory documents the structure at that time being a 1.5-story structure with a lean-to (WPA, 1937). The 1.5-story structure matches the current structure and would be appropriate to the late 1800s. The 2011 interview with Mrs. Maria (Arnold) Barrett, the owner prior to OCPR, indicates that the house had major fire damage and was rebuilt in the 1980s (OCPR, 6/24/2011). Inspection of the house in 2018 showed that, except for the stone foundation, the foundation beams and the fire - damaged floorboards visible in the ceiling of the basement, there was no visible evidence of the historic structure (see Appendix A for photos). If the asset is more than 50 years old, answer the following questions to determine if it is historically significant. If one or more of the criteria below is checked, the asset is considered historically significant. Criterion A. Is the asset potentially associated with a pattern of events or a historic trend that made a significant contribution to the development of a community? Yes ❑ No ❑X Details: Criterion B. Can the asset be associated with individuals whose specific contributions to history can be identified or documented? Yes ❑ No ❑x Details: The Oak Hill House is situated on property that is part of a land patent registered to Wilson Bailey of Oakland County on August 18, 1837. Wilson Bailey was the oldest son of Robert and Malinda Bailey who came to Independence Township from New York in 1835. The 1872 plat shows a 173-acre parcel owned by W. Bailey which at that time was owned by William Bailey. There are varying reports on the age of this structure, and it has most likely been significantly modified since the original structure was erected. A structure is first observed at the current location on the 1896 and 1908 plat maps on a 25-acre parcel owned by Frank Bailey. Franklin Bailey was the son of William and Clarissa Bailey. William was the second eldest son of Robert and Malinda Bailey. Franklin married Harriet (Hattie) Slocum. He passed away in 1903. Franklin Bailey's widow, Hattie, married Norman Locke and continued to live in the small house on the farm until her death in 1942. (OCPR-PRD, 2/14/2019) The WPA Rural Property Inventory conducted in 1937 described the Oak Hill House as a 16' x 24' one and a half story, four -room wood -frame house with a stone foundation and wood siding, with an 8' x 10' lean-to on the south side. It indicates the house was built in 1926 and was on a 25-acre parcel owned by Mrs. Hattie Locke (WPA, 1937). The structure is observed in the 1947 plat, with the 25-acre parcel identified as owned by Norman Locke. Arnold L. and Harriette Gray Barrett purchased the 25- acre property from the Locke family in 1948, which included the Oak Hill House. Barrett's daughter, Maria, and her husband Craig Arnold took possession of the property in 1983. OCPR purchased the property from the Arnold family in 2010. (OCPR-PRD, 2/14/2019) Mrs. Maria (Arnold) Barrett described the structure in an interview with OCPR staff in 2011: "The house up on the corner was purchased when my father bought the other piece of property, and that house was kind of a pole house. My father purchased it from Norm Locke. It wasn't very well constructed. We had somebody who lived there for a while, and they did a lot of work to try and make that nicer. And then we had a tenant that we think, and the fire department was very suspect, took out a big insurance policy for their furnishings just before there was a fire at their place. The place was pretty much gutted, so that was rebuilt in the late 1980's." (OCPR, 6/24/2011) z See Appendix A: Architectural Evaluation — Oak Hill House (Campbell, 12/17/2020) FORM: Fixed Asset Future Determination Page 3 of 8 Independence Oaks Oak Hill House Update: 1/20/2021 Standards and Practices 252 Criterion C. Does the asset embody distinctive characteristics of a type, period, or method of construction? Yes ❑ No ❑X Details: See Appendix A: Architectural Evaluation — Oak Hill House (Campbell, 12/17/2020) Criterion D. Does the asset have, or did it formerly have, information to contribute to our understanding of human history or prehistory? Yes ❑ No ❑X Details: Not applicable Is the asset historically significant? (is one or more criterion checked?) Yes ❑ No ❑X If the asset is historically significant, does the asset have the ability to convey its historical significance? Not applicable Recommendations regarding historical aspects of asset: Not applicable Reviewer: Carol Bacak-Egbo, Historian, 11/3/2020 PROPERTY ACQUISITION AND MANAGEMENT (PAM) WORK GROUP Date of PAM Meeting: December 9, 2020 PAM recommendations to Administrative Management Team (AMT): Proceed with steps to remove structure and restore site to native landscape in coordination with RCOC construction of a roundabout at the Oak Hill and Sashabaw intersection. Include the following considerations: ■ Historical Documentation and Artifacts: Salvage samples of selected structural elements such as foundation stones, foundation beams, floorboards and interior wall boards, using OCPR staff resources and demolition contractor. Any artifacts removed from the house must remain in the ownership of OCPR and not be given away or sold. ■ EMRIP Compliance: The property reviewed in this proposal is within the Oakland County Parks Eastern Massasauga Rattlesnake (EMR) Implementation Plan's unmanaged lands which requires no further review from the Michigan DNR or US Fish and Wildlife Service. However, best practices for EMR protection should be used during deconstruction. ■ EGLE and WRC Compliance: This project is within 500 feet of a waterbody so will require consideration of an EGLE permit in addition to a SESC permit. ■ Restoration: This land should be restored to match surrounding natural communities and can be seeded by OCPR Natural Resources staff in a prairie mix. ■ Staff Communication with Interested Parties: Melissa Prowse with Preservation Clarkston; Zach Crane with Independence Township; Carol Barak-Egbo with Oakland County Historical Commission; and continued historical consultation by Ron Campbell, Oakland County Planning. Documented bv: Donna Folland, Senior Planner, 12/15/2020 ADMINISTRATIVE MANAGEMENT TEAM (AMT) Date of AMT Meeting: December 15, 2020 ❑X Confirm PAM recommendations ❑ Don't confirm PAM recommendations ❑ Confirm with the following conditions: Not applicable ❑X AMT minutes are on file Documented bv: Donna Folland, Senior Planner, 1/20/2021 FORM: Fixed Asset Future Determination Page 4 of 8 Independence Oaks Oak Hill House Update: 1/20/2021 Standards and Practices 253 APPENDIX A: Architectural Significances Oak Hill House 5511 E. Oak Hill Road Independence Township/Independence Oaks December 17, 2020 Architectural Significances: Architectural style, engineering technique, artistic value, method or materials of construction can contribute an important aspect of the area's history. As such they, they represent the historic context and serve as one of the criteria in establishing a property's eligibility on the National Register. The single-family residence at 5511 E. Oak Hill road original footprint appears to be of the Greek Revival in general form and proportions. (Fig. 1 & 2) Basement construction of hewn timber, in select areas of the basement (Fig. 3 & 4) also suggest the original structure was probably built in the late 1840s or early 1850s. The Greek Revival style was popular between the 1830s —1860s in this area. The original house was a simple 22'x20' wood framed structure two story with a low second story ceiling which the floor area is reduced by the ceiling slope. The house has been modified several times, including a major, 15x22, addition which nearly doubled the size of the original house. (Fig. 5) Based upon materials, the addition is believed to have been constructed in the 1940s-50s. Virtually all elevations of the original structure have been remodeled or extensively modified to erase any aspect of the earlier architecture. The design of the addition was such that the exteriors walls were constructed in the same plane of the original building making it difficult to distinguish the original building footprint except by the contrast of the flat roof addition to the low gable pitch of the original structure. The addition removed the original rear (south) elevation losing any evidence of the original structure. The west elevation of the original building was modified with a bay window and exposed concrete block chimney. (Fig. 6) A window opening on the east elevation was reduced in size. (Fig.7) All windows have been replaced with vinyl windows, shutters and vinyl siding covers the original clapboard siding. (Fig. 8) The original field stone foundation has been parged with concrete, covering the field stone. (Fig. 9) A skylight was added in early 2000s, penetrating the attic to admit light in the low upper story. The interior has also been altered, erasing any evidence of its original design, features and materials. (Fig. 10 & 11) To be listed in the National Register of Historic Places, a property must not only be shown to be significant under the National Register criteria, but it also must have integrity. Integrity is the ability of a property to convey its significance. The evaluation of integrity is sometimes a subjective judgment, but it must always be grounded in an understanding of a property's physical features and how they relate to its significance. The structure at 5511 Oak Hill Road, has lost its architectural integrity due to the alterations and destruction over the years. These modifications have not gained historic significance in their own right. As such, the structure at 5511 East Oak Road has lost much of its architectural significance; there is no significant engineering value; no artistic significance; and the method or materials of construction have been so compromised that their historic significance has been lost. The conclusion is this structure has been compromised to such an extent that it would not be considered a contributing structure and not historically significant based on its architecture. Ron Campbell, AIA Principal Planner / Preservation Architect 36 CFR Part 61 Federal Qualified Historic Architect Economic Development & Community Affairs Oakland County, Michigan 2100 Pontiac Lake Road Waterford, MI 48328-0412 FORM: Fixed Asset Future Determination Page 5 of 8 Independence Oaks Oak Hill House Update: 1/20/2021 Standards and Practices 254 -sure 1 Figure 2 Figure 3 Figure 5 OAKLAND COUNTY PARKS SI Figure 4 Figure 6 f Figure 7 FORM: Fixed Asset Future Determination Independence Oaks Oak Hill House Standards and Practices Page 6 of 8 Update: 1/20/2021 255 Figure 8 Figure 11 i FORM: Fixed Asset Future Determination Page 7 of 8 Independence Oaks Oak Hill House Update: 1/20/2021 Standards and Practices 256 REFERENCES Campbell, R. (12/17/2020). Architectural Significances - Oak Hill House. Waterford MI: Oakland County Economic Development & Community Affairs. MDNR. (5/6/2008). Michigan Natural Resources Trust Fund Grant Agreement TF06-199. Lansing, MI: Michigan Department of Natural Resources. OCPR. (6/24/2011). Interview with Mrs. Maria Barret. Waterford MI: Oakland County Parks and Recreation Commission. OCPR-PRD. (2/14/2019). Property History INDEPENDENCE. Waterford MI: Oakland County Parks and Recreation Commission. WPA. (1937). Property Inventory - Hattie Locke. Lansing MI: Michigan State Tax Commission WPA Project 8-110. �ourn "'Nnr�Nn FORM: Fixed Asset Future Determination Independence Oaks Oak Hill House Page 8 of 8 Update: 1/20/2021 Standards and Practices 257 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA FEBRUARY 3, 2021 AGENDA ITEM NO. 12 A PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Submitted: January 27, 2021 Subject: Approval/BOC — Road Commission for Oakland County Temporary/Construction and Permanent Easements at Independence Oaks - North INTRODUCTION AND HISTORY At the January OCPRC meeting, the Commission requested additional information from the Road Commission for Oakland County (RCOC) regarding the roundabout project at the corner of Oak Hill and Sashabaw Roads (northeast corner of Independence Oaks — North). RCOC has provided this information and it is attached. They also provided the following summary: We understand that on January 13, 2021, the County Parks Board requested additional information regarding the proposed intersection improvement at the Oakhill Road/Sashabaw Road intersection. This was in response to the RCOC's request to purchase two easements from Independence Oaks County Park. Prior to undertaking this improvement, the RCOC completed an intersection study to evaluate various improvements relating to safety, operations, input from community representatives and evaluation of cost/benefit for each alternative. The improvement alternatives considered are as follows: 1) No improvement — existing geometry 2) Realigned two-way stop control 3) Realigned traffic signal, and 4) Roundabout After consideration and evaluation of the various inputs mentioned above, which includes both construction and user costs, the roundabout control alternative was selected as the preferred option. Please find attached for the County Parks Board's use a copy of the Intersection Study Final Report for the Sashabaw Road at Oakhill intersection. As outlined in this report, the scoping cost estimate for the roundabout is approximately $938,000. It should also be noted that this project is funded with $600,000 in Federal Safety funds. Remaining funding will be from the RCOC. The RCOC is hopeful that the attached report will address many of the questions/concerns raised at the January 13, 2021 meeting. RCOC representatives will be at the meeting to answer any further questions. Previous summary from January 13, 2021 OCPRC Meeting: The Road Commission for Oakland County (RCOC) has requested 2 easements at the northeast corner of Independence Oaks — North. One is a temporary/construction easement, and the other is a permanent highway easement for the new roundabout and road realignment. 258 Page 2 The permanent easement does result in a taking of park property and a conversion of grant -funded property Independence Oaks — North was acquired with a grant from the Michigan Natural Resources Trust Fund. The net area of the highway easement is 3,870 square feet, or approximately 1/10 of an acre. The value of this easement is $378. Park staff and RCOC have been in conversation with the DNR about this project and the conversion, and it has been determined that there is enough excess value in the Bailey House Conversion Mitigation project that this 3,870 SF easement can be incorporated into that current mitigation. The corner of the park where the easements are located is the location of one of the residences that came with the property, referred to as the "Oak Hill house." The house is currently being evaluated by our Property Acquisition and Management (PAM) Team and will likely be scheduled for removal in early 2021. A historic analysis of the home has been conducted and it was determined that little, if any, of the original structure remain since the home caught fire in the 1980s. Staff are interested in timing the removal of the house with the Oak Hill/Sashabaw Roundabout project so new fence lines can be established, and the driveway removed. Corporation Counsel and Facilities Maintenance have reviewed the easements and have no concerns. RCOC will pay OCPR $2,044 for the value of the easements per the attached appraisal. As requested by the Commission at the January 13, 2021 meeting, staff from the Road Commission for Oakland County will be in attendance at the February 3, 2021 meeting to answer any questions the OCPR Commission may have on these easements. ATTACHMENTS • Sashabaw at Oak Hill RCOC Final Report Summary • Resolution • Map showing easement location • RCOC Restricted Use Appraisal • Aerial Parcel Plan Sheet • Highway Easement Document • Temporary Easement Document STAFF RECOMMENDATION Staff recommends the Commission approve the attached resolution granting temporary and highway easements to the Road Commission for Oakland County for the construction of a roundabout at the intersection of Sashabaw and Oak Hill Roads. MOTION Move to approve the proposed resolution granting temporary and highway easements to the Road Commission for Oakland County for the construction of a roundabout at the intersection of Sashabaw and Oak Hill Roads. 259 ARCHITECTS. ENGINEERS. PLANNERS. SASHABAW ROAD AT OAKHILL ROAD Intersection Study - Final Report Road Commission for Oakland County Independence Township Brandon Township 11 OHM\ Advancing Communities, November 2019 260 TABLE OF CONTENTS Sashabaw Road at Oakhill Road - Intersection Study 1. Introduction 2. Traffic Information 3. Safety Analysis 4. Summary of Site Constraints 5. Improvement Concepts: Preliminary Analysis 6. Project Stakeholder Meeting 7. Operational Analysis 8. Benefit and Cost Evaluation 9. Concept Discussion and Conclusion Appendixes 261 1. INTRODUCTION In early 2019, the Road Commission for Oakland County (RCOC) is holding a series of community meetings on desired system improvements throughout the county. In preparation for these meetings, the intersection of Sashabaw Road and Oakhill Road was one of 12 intersections selected by the RCOC for a preliminary, comparative analysis of potential intersection improvements. Many of these locations are experiencing capacity deficiencies and safety concerns under the existing configurations. In addition, some of these concerns are further complicated by unique intersection layouts and challenging site constraints. Completing a preliminary review of these locations will provide the RCOC with a reviewed concept to begin discussions with the local community. The intersection of Sashabaw Road and Oakhill Road is located on the border of Independence Township and Brandon Township. Both Sashabaw and Oakhill Roads are two-lane two-way roadways. Sashabaw Road runs north -south with a posted speed limit of 50 mph. The intersection is located in the middle of a reverse curve in the Sashabaw Road alignment. Oakhill Road runs east -west and has a posted speed limit of 40 mph east of the intersection. West of the intersection, Oakhill Road is an unpaved road and there is no speed limit posted. The unsignalized intersection operates under all -way stop control. This study reviews the existing surface transportation network at this location. The study identifies the concerns with the existing configuration and explores opportunities to improve the traffic operations and safety. The study generates alternative improvements and provides a contextual evaluation of the pro(s)/con(s) for each. These projections will assist the RCOC in the refinement of an intersection improvement plan at this location. TRQFCI(— INFC7RMATION Traffic data was collected by TDC (Traffic Data Collection, LLC) in October of 2018. Data was collected at this location in coordination with the RCOC. The morning peak hour occurs between 7:15am and 8:15am, and the afternoon peak hour occurs between 4:15 pm and 5:15 pm. Existing traffic volume data can be found in Appendix A. In addition to the collected counts, the RCOC provided available historical count data. The historical count data was used to verify the data collected at this location is representative of a typical day. The peak hour turning movement volumes are shown in Figure 1. SASHABAW ROAD AT OAKHILL ROAD November 2019 262 _ Ja d� O W JT L 13 (60) 8 (13) 1 4 r 133 (68) 1 (1) .' ti t d* Oak Hill 2(11) 40 (16) 7 p rn j w N cc N v Cr % AM (PM) Figure 1: Existing Peak Hour Volumes In order to analyze the impacts of future roadway improvements, traffic data was projected to the horizon year of the study. This study will identifies the impacts of improvements based on 2040 data. Traffic projections were based on consultation with SEMCOG and the RCOC. In order to account for the general impacts of traffic growth, a modest growth factor of 5.0% between current year and the projected year of 2040 (0.22% per year) was used. SAFETY ANALYSIS A safety analysis was performed to explore the recent crash history at this intersection. The primary focus of this analysis was to summarize and identify crash patterns. These patterns help identify safety concerns, some of which may be reduced by the proposed intersection improvements included in the remaining sections of this study. Particular attention was given to head-on and angle crashes, which tend to result in more serious injuries and greater property damage. Crash data for the analysis was provided by the RCOC in the form of a crash summary report. Detailed traffic crash reports (UD-10s) for the most severe including any crashes with pedestrian or bicyclist involvement were downloaded from the Traffic Improvement Association's (TIA) Traffic Crash Analysis Tool (TCAT) and reviewed in detail. The crash data encompassed a period of five full years spanning January 1, 2013 through December 31, 2017. For much of this time period the intersection operated under two-way stop control with the Oak Hill approaches stopping. Historical Crash Data can be found in Appendix B. Intersection Crash Analysis A summary of the intersection crash data is shown in Table 1. SASHABAW ROAD AT OAKHILL ROAD November 2019 263 Table 1: Intersection Crash Summary — Sashabaw Road at Oakhill Road Crash Type Crash Severity J Q V dp Q. J d W L L O .. �, ;° L i O 3 c L c 3QJ v y ;a C +r+ u s Q C pp —>ao YM mm a 0. , ma a u O o Number of 6 Crashes Percent of 18% Total 1 13 8 4 1 0 1 5 3 24 33 3% 40% 24% 12% 3% 0% 3% 15% 9% 73% At the Sashabaw Road at Oak Hill Road intersection, there were 33 total crashes during the study period. The prominent crash types were angle and rear -end collisions. In eight of the thirteen (62%) angle collisions, the westbound vehicle was cited for failing to yield to a northbound (four angle collisions) or southbound (four angle collisions) vehicle. Four of the eight rear -end collisions occurred in the northbound direction, only one of which occurred on snow covered pavement. During the analysis period, there were no crashes which resulted in a fatality and one crash resulted in an A -level (incapacitating) injury. The A -level injury was sustained by a westbound motorist who failed to yield to a southbound vehicle, whose vehicle proceeded to strike another vehicle stopped on the eastbound approach. Five B-level (non -incapacitating) injury and three C-level (possible) injury crashes occurred at the intersection during the analysis period. The balance of the crashes resulted in property damage only (PDO). No crashes were reported that involved a pedestrian or bicyclist. Further Considerations The change to an all -way stop condition is too recent to reflect in the available crash data. The majority of the crashes that occurred during the analysis period were angle collisions, with most involving a westbound vehicle failing to yield at the intersection. Potential contributing factors to the angle collisions include lack of recognition of the two-way stop control condition in place at the time of the crash. If two- way stop control is resumed at this location, a W4-4P "CROSS TRAFFIC DOES NOT STOP" plaques underneath the R1-1 "STOP" signs on each Oak Hill Road approach should be installed. The propensity for northbound rear -end collisions may be a result of relatively high right turning movement volumes, which accounts for 19% of total approach volume. If turn volumes warrant the installation of the right turn lane, the addition may help reduce this pattern. In addition, the horizontal curve in the northbound direction on approach to Oak Hill Road may be an influencing factor leading to diminished advanced sight distance. Any major geometric improvements to the intersection should strive to improve horizontal alignment. SASHABAW ROAD AT OAKHILL ROAD November 2019 264 4. SUMMARY OF SITE CONSTRAINTS The location of this intersection provides unique challenges and opportunities. Site constraints at this location will play a critical role in the evaluation of improvement concepts. Consideration of these features throughout concept refinement will guide the study to develop concepts that acknowledge the site characteristics. Environmental Constraints There are substantial wetlands beginning approximately 150' west of the study intersection. Adjacent Properties and Context There is a commercial development in the northeast quadrant of the intersection. The southwest quadrant is the northern portion of Independence Oaks County Park. The existing property lines in this area appear to indicate that the roadway is located outside the limits of the existing right-of-way in these two quadrants. Unless there is an existing easement not discovered in our cursory review, it is likely that additional right-of-way will be required from these parcels for any intersection improvement. A landscaped berm and fence in the southeast quadrant separates the roadway from the adjacent residential development. The northwest quadrant is also residential, with driveways located very close to and even within the intersection. The driveway into the intersection from the northwest quadrant is surrounded by dense vegetation, fencing and has a substantial brick entrance located close to the intersection pavement. Non -Motorized Access There is existing shared use pathway in the southeast quadrant of the intersection. There is pavement leading to the roadway but no other pedestrian facilities are provided. ULiiitleS Overhead utilities include a utility pole on the southeast corner. Signal poles for the overhead flashing beacons are located on the northwest and southeast quadrants. An overhead streetlight is also mounted on southeast quadrant pole. Indications of underground utilities include a gas riser in the northeast quadrant of the intersection. S. IMPROVEMENT CONCEPTS: PRELIMINARY ANALYSIS At this location multiple improvement concepts were reviewed. These options were identified and assessed on a cursory level. This preliminary analysis allowed for the identification of the most promising concepts. Concepts found to be impractical were eliminated from further consideration. Two Way Stop Controlled Intersection This alternative would restore the previous two-way stop control of the intersection. The Oak Hill approaches would be under stop control. Additional signage would be added to assist drivers in identifying the two-way stop condition at the intersection. Restoring the two-way stop control would improve capacity on the major road approaches, but would decrease capacity on the stop -controlled approaches. It would also resolve any concerns with Sashabaw drivers failing to yield for the lower volume approaches. This alternative would not change the roadway SASHABAW ROAD AT OAKHILL ROAD November 2019 265 alignment and right-of-way concerns would be limited to locations where pavement is already outside the right of way. This alternative is likely to reintroduce the crash patterns observed under the previous two- way stop control. Due to the likely reintroduction of previous crash patterns and the anticipated delay for the stop controlled approaches, this alternative was eliminated from further consideration. Signalized Intersection This alternative would change the existing intersection to signal control, but without any geometric improvements. A cursory review of the volume signal warrants indicate that this intersection is likely to meet signal warrants 1, 2 and 3. Advanced warning signs may be necessary if the existing roadway alignment does not provide adequate sight distance for the signal. The installation of a signal at this location would improve capacity over the existing all -way stop control. The increased visibility of the signal may increase compliance with the traffic control device. This alternative would not change the roadway alignment and right-of-way concerns would be limited to locations where pavement is outside the right of way. Signalization may increase the severity of crashes at this intersection as higher speeds through the intersection are anticipated. Due to safety concerns with the existing alignment and the potential for increased speeds through the intersection, this alternative was eliminated from further consideration. All -Way Stop Control Intersection with Realignment This alternative would maintain the existing all -way stop control. The Sashabaw Road alignment would be modified achieve an intersection angle closer to 90 degrees. This realignment would move the south leg of the intersection to the west and the north leg of the intersection to the east. Maintaining the all -way stop control with the new alignment will see very modest improvements in capacity. These improvements will be related to improved sight angles and a smaller intersection footprint. The improved visibility may provide a small reduction in crashes at this location. The change the roadway alignment will result in more substantial right-of-way needs, especially in the northeast and southwest quadrants. Due to anticipated lengthy delays with the intersection under all -way stop control, this alternative was eliminated from further consideration. Two Way Stop Controlled Intersection with Realignment This alternative would restore the previous two-way stop control of the intersection. The Oak Hill approaches would be under stop control. Additional signage would be added to assist drivers in identifying the two-way stop condition at the intersection. The Sashabaw Road alignment would be modified achieve an intersection angle closer to 90 degrees. This realignment would move the south leg of the intersection to the west and the north leg of the intersection to the east. Restoring the two-way stop control would improve capacity on the major road approaches, but would decrease capacity on the stop -controlled approaches. Additional minor capacity improvements may been seen due to improved sight angles and a smaller intersection footprint. It would also resolve any concerns with Sashabaw drivers failing to yield for the lower volume approaches. The change the roadway SASHABAW ROAD AT OAKHILL ROAD November 2019 266 alignment will result in more substantial right-of-way needs, especially in the northeast and southwest quadrants. This alternative is likely to reintroduce some of the crash patterns observed under the previous two-way stop control. However, the realignment and advanced signing may reduce the concern. Signalized Intersection with Realignment This alternative would change the realigned intersection to signal control. A cursory review of the volume signal warrants indicate that this intersection is likely to meet signal warrants 1, 2 and 3. The Sashabaw Road alignment would be modified achieve an intersection angle closer to 90 degrees. This realignment would move the south leg of the intersection to the west and the north leg of the intersection to the east. The installation of a signal at this location would improve capacity over the existing all -way stop control. The increased visibility of the realigned signal may increase compliance with the traffic control device. The change the roadway alignment will result in more substantial right-of-way needs, especially in the northeast and southwest quadrants. Signalization may increase the severity of crashes at this intersection as higher speeds through the intersection are anticipated. Single Lane Roundabout This alternative includes the construction of a single lane compact roundabout at this intersection. This type of roundabout intersection is smaller than traditional single lane roundabouts. Passenger vehicles are accommodated in the circulating roadway with larger vehicles using a fully traversable center island. As with all roundabouts, all four approaches will be under yield control. To minimize right-of-way impacts, it is anticipated that an oval shape, rather than circular, would be utilized. The approximate dimensions for the inscribed diameters would be 80 feet by 100 feet. The installation of a roundabout at this location would improve capacity over the existing all -way stop control. The roundabout approach geometry will help reduce speeds and may increase compliance with the traffic control device. The lower speeds should help reduce the severity of crashes at this location. While this alternative will change the roadway alignment, the existing footprint of the intersection is large enough that a substantial increase in footprint is not anticipated. Anticipated right-of-way concerns include locations where pavement is outside the right of way. Concepts Selected for Further Analysis The following concepts were selected for further analysis. • Two Way Stop Controlled Intersection with Realignment • Signalized Intersection with Realignment • Single Lane Roundabout 6. PRviECT STAK\tHOLDER MEETING A project stakeholder meeting with representatives from the RCOC, Independence Township and Brandon Township was held on February 1, 2019. At this meeting, the attending stakeholders expressed concern about safety and operational deficiencies, particularly with respect to the recent all -way STOP -controlled intersection conversion and the subsequent cut -through traffic due to long queues. Township representatives displayed interest in potential intersection improvements that may help alleviate these concerns, which include converting the intersection to a roundabout or converting the intersection back to two-way STOP -control on Oakhill Road. A summary of the discussion at this meeting can be found in Appendix H. SASHABAW ROAD AT OAKHILL ROAD November 2019 267 7. OPERATIONAL ANALYSIS The study intersections were analyzed according to the methodologies published in the Highway Capacity Manual, 2010 edition. For this project, Synchro Version 10 software was used to conduct the analysis for traditional intersections. Rodel software was used to conduct the analysis for intersections under roundabout control. Software printouts for the evaluations of intersections have been included in Appendix C. These software packages computes delay values based on factors such as number and type of lanes, intersection controls such as STOP signs or traffic signals, traffic volumes, pedestrian volumes, geometric characteristics, signal timing characteristics, roadway grade, speed limit, etc. This analysis determines the average delay experienced by vehicles. This value is an average across the entire peak hour, vehicles arriving during the busiest portion of the peak hour or arriving in a clustered group of vehicles instead of in a random pattern could experience longer delays. On the other hand, vehicles arriving during a lighter portion of the peak hour could experience a shorter delay. The average delay is used to determine the corresponding level of service (LOS) values for each intersection movement as well as the intersection as a whole. The LOS of an intersection is based on factors such as number and types of lanes, intersection controls such as STOP signs or traffic signals, traffic volumes, pedestrian volumes, etc. LOS is expressed as a letter grade, in a range from A through F. In this context, 'A' represents the best conditions, with very little or no average delay to vehicles. LOS 'F' is the worst of conditions, equated with very large average delays and few gaps of acceptable length. The following tables identify level of service criteria for signalized and un-signalized intersections. Table 2: Level of Service Criteria For Signalized Intersections Level of Average Delay/Vehicle Service (seconds) Description A Less than or equal to 10 Most vehicles do not stop at all. Most arrive during the green phase. Little or no delay. B > 10 to 20 More vehicles stop than for LOS A. Still good progression through lights. Short traffic delays. C > 20 to 35 Significant numbers of vehicles stop, although many pass through without stopping. D > 35 to 55 Many vehicles stop. Individual signal cycle failures are noticeable. Progression is intermittent. E > 55 to 80 Considered to be the limit of acceptable delay. Individual cycle failures are frequent and progression is poor. F >80 Extreme and unacceptable traffic delays. SOURCE: Transportation Research Board, Highway Capacity Manual 2010. SASHABAW ROAD AT OAKHILL ROAD November 2019 268 Table 3: Level of Service Criteria For Unsignalized Intersections Level of Average Delay/Vehicle Service (seconds) Description A 0 to 10 Little or no delay, very low main street traffic B > 10 to 15 Short traffic delays, many acceptable gaps C > 15 to 25 Average traffic delays, frequent gaps still occur D > 25 to 35 Longer traffic delays, limited number of acceptable gaps E > 35 to 50 Very long traffic delays, very small number of acceptable gaps F >50 Extreme traffic delays, virtually no acceptable gaps in traffic SOURCE: Transportation Research Board, Highway Capacity Manual 2010. An intersection LOS 'D' is considered by many traffic safety professionals to be the minimum acceptable condition in an urban/suburban area. For rural areas, most highway agencies consider LOS 'C' the minimum. Given the location of the study intersections, on the edge of an urbanized area, LOS 'D' was utilized as the study goal. 2018 Operations This intersection was evaluated for the selected concepts during each of the peak hour periods. First, the intersection was evaluated under the existing conditions. Also analyzed were the concepts identified in the preliminary analysis. Table 4 shows the intersection LOS and corresponding delays during the AM Peak Hour. Table 5 shows the intersection LOS and corresponding delays during the PM Peak Hour. Table 4: 2018 AM Peak Delay and Level of Service Northbound Southbound Eastbound Westbound Intersection Delay Delay Delay Delay Delay (Sec.) LOS (Sec.) LOS LOS (Sec.) (Sec.) LOS (Sec.) LOS Existing Geometry 10.9 B 24.2 C 9.6 A 12.1 B 18.3 C Realigned Two -Way 0.2 A 0.3 A 13.2 B 42.2 E 8.6 A Stop C Realigned Signal 6.3 A 9.9 A 6.7 A 22.5 11.2 B Roundabout Control 5.0 A 9.7 A 5.4 A 5.2 A 7.0 A Under existing conditions, the northbound approach has excessive delays and a poor level of service during the afternoon peak hour. The realigned two way stop control alternative improves the overall intersection level of service during both peak hours, but it substantially increases the westbound approach delay to an unacceptable level of service. The existing volume analysis demonstrates acceptable operations for both the realigned signal and roundabout control alternatives. SASHABAW ROAD AT OAKHILL ROAD November 2019 269 Table 5: 2018 PM Peak Delay and Level of Service Northbound Southbound Eastbound Westbound Intersection Delay Delay Delay Delay Delay (Sec.) LOS (Sec.) LOS (Sec.) LOS (Sec.) LOS (Sec.) LOS Existing Geometry 13.3 B 10.2 B 11.8 B Realigned Two -Way Stop 0.9 A 1.7 A 19.4 C 8.7 A Realigned Signal 9.2 A 5.6 A 12.6 B 16.3 B 9.4 A Roundabout Control 12.7 B 6.6 A 4.0 A 6.9 A 9.4 A 2040 Operations The projected increase in traffic at this location is expected to moderately impact the traffic congestion. This intersection was again evaluated for the selected concepts during each of the peak hour periods under the 2040 projected volumes. Table 6 shows the intersection LOS and corresponding delays during the AM Peak Hour. Table 7 shows the intersection LOS and corresponding delays during the PM Peak Hour. Table 6: 2040 AM Peak Delay and Level of Service Northbound Southbound Eastbound Westbound Intersection Delay Delay Delay Delay Delay (Sec.) LOS (Sec.) LOS (Sec.) LOS (Sec.) LOS (Sec.) LOS Existing Geometry 11.4 B 29.4 D 9.9 A 12.6 B 21.4 C Realigned Two -Way 0.2 A 0.3 A 13.7 B w 72 10.8 B Stop Realigned Signal 6.6 A 10.5 B 6.5 A 22.8 C 11.6 B Roundabout Control 5.1 A 10.2 B 5.5 A 5.3 A 7.3 A Table 7: 2040 PM Peak Delay and Level of Service Northbound Southbound Eastbound Westbound Intersection Delay Delay Delay Delay Delay (Sec.) LOS (Sec.) LOS (Sec.) LOS (Sec.) LOS (Sec.) LOS Existing Geometry 13.9 B 10.3 B 12.1 B Realigned Two -Way 1.0 A 1.7 A 21.0 C : � � 11.7 B Stop Realigned Signal 10.1 B 5.8 A 12.5 B 16.4 B 10.0 A Roundabout Control 13.7 B 6.8 A 4.1 A 7.1 A 10.1 B SASHABAW ROAD AT OAKHILL ROAD November 2019 0 270 Under existing conditions, the northbound approach has excessive delays and a poor level of service during the afternoon peak hour. The realigned two way stop control alternative continues to provide improved overall intersection level of service during both peak hours, but it further increases the westbound approach delay to an unacceptable level of service. The existing volume analysis demonstrates acceptable operations for both the realigned signal and roundabout control alternatives. After review of the 2018 and 2040 operations, both the realigned signal control intersection and the roundabout control intersection were evaluated for geometric and cost considerations. Due to lengthy delays for the westbound approach the realigned two-way stop controlled intersection was eliminated from further consideration. The renderings can be found in Appendix E. 8. BENEH I AND COST EVALUA I ION A benefit and cost evaluation was performed to assist in quantifying and comparing the performance of the two alternatives. This analysis consist of an abbreviated life cycle cost analysis for the intersection to be used alongside other contextually sensitive factors. The life -cycle analysis is based on the methodology described in National Cooperative Highway Research Program (NCHRP) Project 03-110. This project developed a spreadsheet -based computation method to allow comparison of initial construction costs, ongoing maintenance and operations costs, operational efficiencies for a variety of modes, safety impacts, and emissions. The end product is an understanding of long-term costs leading to a quantifiable comparison of alternatives. The spreadsheet and the final report for NCHRP Project 03-110 was finalized in September 2015 and is based upon recent national research data. This analysis was limited to the difference in quantifiable costs associated with the construction, anticipated safety of the two alternatives and the monetarized costs of motorists' delay. We did not include the planning and design cost, right-of-way cost, utility relocation cost, construction engineering cost, and operation costs in our analysis. The detailed opinion of cost for each alternative is located in the appendix. Safety costs use the National Highway Traffic Safety Administration (NHTSA) accounting data for fatal, injury and property damage collisions. The expected crash frequency resulting from implementation of the alternatives cannot be determined in accordance with the methodologies published in MDOT's Michigan Urban Trunkline Intersections Safety Performance Functions (SPFs) Development and Support ORBP Reference Number: OR 14-015, because All -Way STOP -controlled intersections were not included for SPF development in the research report. Thus, crash modification factors (CMFs) were applied to the observed crash frequencies to determine the expected crash frequency under each alternative. CMFs were extracted from the FHWA's CMF Clearinghouse. Table 8 summarizes the CMFs used for the crash prediction models at this location. Table 8: Crash Modification Factor (CMF) Summary Description CMF Conversion of All -Way STOP Control to Signal Control 0.95 Installation of Left -Turn Lanes on 4 Approaches at Signal 0.66 0.544 Conversion of All -Way STOP (Injury) to a Modern Roundabout 1.114 (PDO) SASHABAW ROAD AT OAKHILL ROAD November 2019 Source http://www.cmfclearinghouse.org/detail.cfm?facid=322 MDOT OR 14-015 - Table 48 http://www.cmfclearinghouse.org/study_detail.cfm?stid=317 271 User delay costs are based on US DOT Revised Departmental Guidance on Valuation of Travel Time in Economic Analysis (Revision 2 — corrected). The calculations use a discount rate of 3.0 percent, in keeping with OMB Circular A-4 recommendations, to convert future costs into a present value. The life cycle calculations assume an operating interval of 22 years, and calculates the Present Value of Net Benefits for each alternative. The Present Value of Net Benefits is the Net Present Value (NPV) of Benefits minus the NPV of Costs. This information is summarized in Table 9. Table 9: Net Present Value Comparison NPV of Auto Passenger Time Benefit NPV of Truck Time Benefit NPV of Safety Benefit NPV of Construction Costs Total Present Value of Net Benefits Realigned Signal Control $ 3,135, 600 $ 121,302 $ 130,939 $ (1,718,788) $ 1,699,053 Roundabout Control 5,359,845 207,347 111,357 (938,807) 4,739,743 Based on this abbreviated analysis, the roundabout alternative has a total present value of net benefits of approximately $3.0 million more than the realigned signal option when measuring the life cycle cost over a 22-year period. A detailed breakdown can be found in Appendix G. a Cnr\lr-F-:aT DISCUSSION AMID r'nNCLUSION Under existing conditions there are identified operational and safety concerns at the intersection of Sashabaw Road at Oakhill Road. Historical crash patterns at this location identify crashes associated with drivers on stop controlled approaches failing to stop and/or poorly identifying adequate gaps to enter the intersection. Potential contributing factors to these crashes may include drivers not identifying the previous intersection control with only two approaches under stop control. In addition, the horizontal curve in the northbound direction on approach to Oak Hill Road may be an influencing factor leading to diminished advanced sight distance. Under existing conditions, the northbound approach has excessive delays and a poor level of service during the afternoon peak hour. Traffic volumes in this area are expected to increase, further decreasing the operational performance of the existing configuration. With the operational and safety performance of the existing intersection configuration, it is likely that improvements to the intersection will be necessary as traffic volumes increase. Multiple alternatives were explored for potential improvements at this location. The most promising alternatives are a realigned signal control intersection and a roundabout control intersection. Realigned Signal Control Intersection This alternative includes a realignment of the intersection to improve visibility and achieve an intersection angle of closer to 90 degrees. Left turn lanes with a minimum of 100 feet of lane storage will be provided for all approaches. The alternative includes modification of the intersection control to include signalization. Sidewalks will be extended and pedestrian crossings provided for the east and south legs. Potential property acquisition includes approximately 15,000 sft in the northeast quadrant and approximately 5,500 sft in the southwest quadrant of the intersection for roadway construction. In addition there is potential wetland impacts of approximately 11,000 sft on the west leg of the intersection. A conceptual rendering of this alternative is located in the appendix. SASHABAW ROAD AT OAKHILL ROAD November 2019 272 The installation of a signal at this location would improve capacity over the existing all -way stop control. Realigning the intersection will improve visibility and assist drivers in identifying the control of the intersection. The improved sightlines from the realignment will offset some of the safety concerns associated with this higher anticipated speeds at a signalized intersection. This alternative has substantial construction costs and right-of-way needs. Roundabout Control Intersection This alternative includes the construction of a single lane compact roundabout at this intersection. All four approaches would operate under yield control. All approaches to the intersection will need to be reconstructed to develop appropriate entry geometry. To minimize right-of-way impacts, it is anticipated that an oval shape, rather than circular, would be utilized. The approximate dimensions for the inscribed diameters would be 80 feet by 100 feet. Sidewalks will be extended and pedestrian crossings provided for the east and south legs. Potential property acquisition includes approximately 9,000 sft in the northeast quadrant and approximately 600 sft in the southwest quadrant of the intersection for roadway construction. A conceptual rendering of this alternative is located in the appendix. The installation of a roundabout at this location provides improved operations for all approaches. The roundabout approach geometry will reduce speeds and a resulting reduction in the severity of crashes at this location is anticipated. Conclusion Based on the above analysis and community input, the RCOC recommends the roundabout control intersection treatment at this location. SASHABAW ROAD AT OAKHILL ROAD November 2019 12 273 II DC Project: RCOC 2018 Traffic Data Collection Preliminary Intersection TraflkData Collection, LLC Study Corridor: Sashabaw Road 75494Sawgrass Drive www.tdccoaats com Weather: Sunny, Cldy. Dry Temp.50's Washbi toa Michgi as UnAedStates 48094 g Video VCU ID#: SCU4SY Ph. (W) 786-5407 NW Reliable Traffic Data Sashabaw Road[SB] Out In Total 210 238 448 0 0 0 4 7 11 1 1 2 0 0 0 215 246 461 t 3 215 20 0 0 0 0 0 1 6 0 0 0 0 1 0 0 0 0 0 4 221 21 0 R T L P N 1 4 Count Name: TMC_6 Oak Hill Rd @ Sashabaw (Independance Twp.) Site Code: TMC 6 Traffic Data Collection, LLC Start Date: 10/23/2018 Page No: 7 "o-oo-77 Peak Hour Data oMoo Ja0000e�� x ���0000�� c 11/23/011 J 11:45 AM Endingg At N o o o 5 1 _ o I 10123/2018 12:45 PM S r o o O o o o Lights Buses ry o W n o o O N o 0 0 0 0 o a Single -Unit Trucks Articulated Trucks v o 0 0 0 0 0 RL Other h t r► L T R P 16 193 51 0 0 0 0 0 0 3 1 0 0 1 0 0 0 0 0 0 16 197 52 0 I 285 260 545 I 0 0 0 8 4 12 0 1 1 0 0 0 293 265 558 Out In Total Sashabaw Road[NB] Turning Movement Peak Hour Data Plot (11.45 AM) 274 Project: RCOC_2018 Preliminary Intersection Study Corridor: Sashabaw Road Weather: Sunny, Cldy. Dry Temp. 50's Video VCU ID#: SCU4SY NW 11 DC Traffic Data Collection Traffic Data Collection, LLC 7504Sawgrass Drive www.tdcc,gAf,vts.com Washington, Michigan, United States 48094 Ph. (SM) 786-5407 Reliable Traffic Data Turning Movement Peak Hour Data (4:15 PM) Count Name: TMC_6 Oak Hill Rd @ Sashabaw (Independance Twp.) Site Code: TMC 6 Traffic Data Collection, LLC Start Date: 10/23/2018 Page No: 8 Sashabaw Road Oak Hill Road Sashabaw Road Oak Hill Road Southbound Westbound Northbound Eastbound Start Time Right Thru Left Peds Total Right Thru Lek Peds Right Thru Left Peds Right Thru Left Peds Total Total Total Total 4:15 PM 3 62 7 0 72 9 3 21 0 33 22 150 10 0 182 4 3 0 0 7 294 4:30 PM 3 62 9 0 74 15 1 14 0 30 27 155 14 0 196 1 5 1 0 7 307 4:45 PM 0 67 7 0 74 24 3 11 0 38 33 145 9 0 187 9 2 0 0 11 310 5:00 PM 0 47 13 0 60 12 6 22 0 40 36 139 10 0 185 2 1 0 0 3 288 Total 6 238 36 0 280 60 13 68 0 141 118 589 43 0 750 16 11 1 0 28 1199 Approach % 2.1 85.0 12.9 - - 42.6 9.2 48.2 - - 15.7 78.5 5.7 - - 57.1 39.3 3.6 - - - Total % 0.5 19.8 3.0 - 23.4 5.0 1.1 5.7 - 11.8 9.8 49.1 3.6 - 62.6 1.3 0.9 0.1 - 2.3 - PHF 0.500 0.888 0.692 0.946 0.625 0.542 0.773 0.881 0.819 0.950 0.768 0.957 0.444 0.550 0.250 0.636 0.967 Lights 4 234 34 - 272 58 13 67 - 138 116 585 42 - 743 16 11 0 - 27 1180 Lights 66.7 98.3 94.4 - 97.1 96.7 100.0 98.5 - 97.9 98.3 99.3 97.7 - 99.1 100.0 100.0 0.0 - 96.4 98.4 Buses 1 1 1 3 0 0 0 0 0 2 0 2 0 0 0 0 5 Buses 16.7 0.4 2.8 1.1 0.0 0.0 0.0 0.0 0.0 0.3 0.0 0.3 0.0 0.0 0.0 0.0 0.4 Single -Unit 1 1 1 3 1 0 0 1 1 2 1 4 0 0 1 1 9 Trucks Single -Unit 16.7 0.4 2.8 1.1 1.7 0.0 0.0 0.7 0.8 0.3 2.3 0.5 0.0 0.0 100.0 3.6 0.8 Trucks Articulated 0 2 0 2 1 0 1 2 1 0 0 1 0 0 0 0 5 Trucks Articulated 0.0 0.8 0.0 0.7 1.7 0.0 1.5 1.4 0.8 0.0 0.0 0.1 0.0 0.0 0.0 0.0 0.4 Trucks Bicycles on 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Road Bicycles on 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Road Bicycles on 0 0 0 Crosswalk Bicycles on Crosswalk Pedestrians 0 0 Pedestrians - - - - - - - - - - - - - - - - - - - 275 IIDC Project: RCOC 2018 Traffic Data Collection Preliminary Intersection TraflkData Collection, LLC Study Corridor: Sashabaw Road 75494Sawgrass Drive www.tdccoaats com Weather: Sunny, Cldy. Dry Temp.50's Washbi toa Michgi as UaitedStates 48094 g Video VCU ID#: SCU4SY Ph. (W) 786-5407 NW Reliable Traffic Data Sashabaw Road[SB1 Out In Total 643 272 915 2 3 5 4 3 7 1 2 3 0 0 0 650 280 930 i 4 234 34 0 1 1 1 0 1 1 1 0 0 2 0 0 0 0 0 0 6 238 36 0 R T L P N 1 4 Count Name: TMC_6 Oak Hill Rd @ Sashabaw (Independance Twp.) Site Code: TMC 6 Traffic Data Collection, LLC Start Date: 10/23/2018 Page No: 9 -7' Peak Hour Data t . o . ' ' .. m m om N , o m O O o 0 0 0 o o w r c 10/23/2018 4:15 PM Endingg At L < o n> o u 10/23/2018 5:15 PM r m 0 0 o O n o O' u°'i Lights Buses w w w m Single -Unit Trucks o 0 0 0 0 o a Articulated Trucks v o 0 0 0 0 0 Other h t r► L T R P 42 585 116 0 0 2 0 0 1 2 1 0 0 0 1 0 0 0 0 0 �43 589 118 118 0589 0 311 143 1060 1 2 3 1 4 5 3 1 4 0 0 0 1 322 750 1072 1 Out In Total Sashabaw Road[NB1 Turning Movement Peak Hour Data Plot (4.15 PM) 276 Project: RCOC_2018 Preliminary Intersection Study Corridor: Sashabaw Road Weather: Sunny, Cldy. Dry Temp. 50's Video VCU ID#: SCU4SY NW II DC Traffic Data Collection Traffic Data Collection, LLC 75494SawgrassDrive www.tdccoa,7ts.com Washington, Michigan, United States 4MR4 Ph. (SM) 7M--5407 Reliable Traffic Data Count Name: TMC_6 Oak Hill Rd @ Sashabaw (Independance Twp.) Site Code: TMC_6 Traffic Data Collection, LLC Start Date: 10/23/2018 Page No: 10 TDCTraffic Comments • 11 hour multi -modal intersection study includes videopremium vehicle classification turning movement count conducted during typical weekday (Tuesday) from 7-490AVmorning - 67-00PMafternoon, while school was in session. Peak hour reportsprovidedfor morning, mid -day & afternoon peak hour studperiods. TMC wasperformed with McPision video VCUscout recording camerasfor RCOC 2018Preliminary lnterseedon Studyfor OHMAdvisors. All -way stop controlled intersection. Video VCUcamera was located atNWintersection yuadrant All intersection shared video files have been uploaded to Miovision DataLink cloudplatform. Classification Jummary Details & Percentages • Seven (7) Groupings• 1)Lights Includes-• FHWA Classes I-3 (Motorcycles, Passenger Cars, Light Goods Vehicles) 2)BusesIncludes• FHWA Class 4 (School Buses & Regional Transportation Metro Buses) 3)Single--Unit Trucks Includes .• FHWA Classes 5-7(2-4Axle SUMedium Trucks) 4)Ardculated Trucks Includes.- FHWA Classes 8-12 (Heavy Trucks W/Single & Multi Unit Trailers) S)Bicycles On Roadlncludes• All bicycles on the roadway 6)Bicycles On Crosswalklncludes • All bicycles using sidewalk 7)Pedestrians Includes.• Allpedestriams using crosswalk 277 �S A3P IAITCm( n 3 & OP ON CON ■ 4 •m a ■ 1 -A 0 ■ ok a 6-- _ I I I I I I 1 1 S rt 16 • OAKHILL RE :.: � aa--..... �� � -.,.' — � '. •� ram• .. — - t- i hL i iq :2 0 r+� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA ** PREVIOUSLY SUBMITTED ON 01/13/2021 ** JANUARY 6, 2021 AGENDA ITEM NO. 11 A PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Submitted: January 27, 2021 Subject: Proposed Road Commission for Oakland County Temporary/Construction and Permanent Easements at Independence Oaks - North INTRODUCTION AND HISTORY The Road Commission for Oakland County (RCOC) has requested 2 easements at the northeast corner of Independence Oaks — North. One is a temporary/construction easement, and the other is a permanent highway easement for the new roundabout and road realignment. The permanent easement does result in a taking of park property and a conversion of grant -funded property Independence Oaks — North was acquired with a grant from the Michigan Natural Resources Trust Fund. The net area of the highway easement is 3,870 square feet, or approximately 1/10 of an acre. The value of this easement is $378. Park staff and RCOC have been in conversation with the DNR about this project and the conversion, and it has been determined that there is enough excess value in the Bailey House Conversion Mitigation project that this 3,870 SF easement can be incorporated into that current mitigation. The corner of the park where the easements are located is the location of one of the residences that came with the property, referred to as the "Oak Hill house." The house is currently being evaluated by our Property Acquisition and Management (PAM) Team and will likely be scheduled for removal in early 2021. A historic analysis of the home has been conducted and it was determined that little, if any, of the original structure remain since the home caught fire in the 1980s. Staff are interested in timing the removal of the house with the Oak Hill/Sashabaw Roundabout project so new fence lines can be established, and the driveway removed. Corporation Counsel and Facilities Maintenance have reviewed the easements and have no concerns. RCOC will pay OCPR $2,044 for the value of the easements per the attached appraisal. ATTACHMENTS • Resolution • Map showing easement location • RCOC Restricted Use Appraisal • Aerial Parcel Plan Sheet • Highway Easement Document • Temporary Easement Document STAFF RECOMMENDATION Staff recommends the Commission approve the attached resolution granting temporary and highway easements to the Road Commission for Oakland County for the construction of a roundabout at the intersection of Sashabaw and Oak Hill Roads. 279 Page 2 MOTION Move to approve the proposed resolution granting temporary and highway easements to the Road Commission for Oakland County for the construction of a roundabout at the intersection of Sashabaw and Oak Hill Roads. 280 MISCELLANEOUS RESOLUTION 21-XX IN RE: APPROVAL OF TWO EASEMENTS AT INDEPENDENCE OAKS COUNTY PARK To the Oakland County Parks and Recreation Commission: Chairperson and Commission Members: WHEREAS the County of Oakland is the owner of Independence Oaks County Park located in the Charter Township of Independence, Oakland County; and WHEREAS Parcel IDs 08-03-201-066 and 08-03-201-007 are part of Independence Oaks County Park; and WHEREAS the Road Commission for Oakland County ("RCOC") has requested two easements for the development of a roundabout at the intersection of Sashabaw Road and Oak Hill Road; and WHEREAS the RCOC is requesting both a temporary construction easement as well as a permanent highway easement for this project; and WHEREAS the highway easement is for 3,780 square feet at the corner of Oak Hill and Sashabaw Roads; and WHEREAS the highway easement will not interfere with park use or park operation due to its location; and WHEREAS Corporation Counsel has reviewed and/or prepared all necessary documents related to the attached Easement Agreements; and WHEREAS Parks Staff recommends that the Oakland County Parks and Recreation Commission accept and approve the terms and conditions of the two attached Easement Agreements and forward the Easement Agreements to the Oakland Board of Commissioners for acceptance and approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the attached Easement Agreements between the County of Oakland and the Road Commission for Oakland County. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission directs that the attached Easement Agreements be sent to the Oakland County Board of Commissioners for acceptance and approval. 281 M 282 - rR�Aal RESTRICTED USE APPRAISAL Oakhill Road at Sashabaw Road Roundabout; Project Number 55111; Parcel 3 Sidwell Number; 08-03-201-006 and 08-03-201-007 Property Ownership County of Oakland Property Location 5511 Oak Hill Road Independence Twp, MI Improvements None affected Zoning Residential Highest and Best Use Residential Total Area (S.F.) 8,102,305 Total Area (Acre) 186.00 Net Area of Permanent Highway Easement (S.F.) 3,780 Net Area of Temporary Easement (S.F.) 5,572 Interest Appraised Fee Simple Reason for Acquisition or Easement Road improvement Method of Appraisal Performed Value of easements based on the Sales Comparison Approach No damages to the remainder have been observed by the appraiser. Value Determination Unit Value Estimate (S.F.) $0.10 Net Area of Highway Easement (S.F.) 3,780 Value of Highway Easement unitxarea $378 Net Area of Temporary Easement (S.F.) 5,572 Unit Factor (Rate) 1 year lease 0.10 Estimate of Temporary Easement Value $56 Fence Removal $1,610 ESTIMATE OF JUST COMPENSATION $2,044 Certification I certify that, to the best of my knowledge and belief: the statements of fact contained in this appraisal are true and correct; the analyses, opinions, and conclusions are my personal, impartial, and unbiased professional analyses, opinions, and conclusions; I have no present or prospective interest in the property that is the subject of this appraisal, and no personal interest with respect to the parties involved; I have no bias with respect to the property that is the subject of this report or to the parties involved in this assignment; my engagement in this assignment was not contingent upon developing or reporting predetermined results; I have made a personal inspection of the property and performed no services there within the prior 36 months; no one provided significant professional assistance to the person signing this report. 10/21/2020 Date 283 AERIAL PARCEL SKETCH 5511 OAK HILL ROAD PARCEL 08-03-201-006 K what'sbelow. • •• '•. ,,, .... now ha SEC. COR. " ' " Call before you dig. ----- DILL ROAD 104 SEC. COR. ------ ... -- ---- „j1\ ql�� I M. EX. •••••""""•�•' 05 ASPHALT CULVERT 103 OAK 11 101 APPROACH """" ASPH. ROAD 1 OZ 100............. X. G SE R — EX. GRAVEL ROAD — — — _ _ _ _ SPILLWAY ...... �.—�C �.... PSPN RppO // / N ... LLI o r R.O.W. o ® EX. SLOPE 42.1' *EX. 33' R.O.W. 7 ::}::: }r:. STAKE LINE EO 06 HIGHWAY "�I 0 / CLEARING co EX.HSE. EASEMENT: AREA EX. REM. FENCE EX. FENCE ::.:::t`/- GAR. CLEARING 42.1' NEW STORM REM. FENCE AREA EX. GRAVEL REM. GATE SEWER TEMPORARY DRIVE AND FENCE '-. 11 I : // / I I h ROW EASEMENT NEW GRAY. 1 I I PARCEL DRIVE I I NO.3 HIGHWAY EASEMENT 08-03-201-006 � N I I TEMPORARY EASEMENT 5511 OAK HILL ROAD STAKE LLLIINE ' 3 ► I I ' III TEMPORARY 10 I 1 EASEMENT :::::IISO \ I I {{o ► I � � I Q I a l \ I I w o• I Q Q I .\ \ 1 1 ]_ N j WIL C.0 I I 0� I \ \ 1 cUn .. I N 1 \ I w w M I 1 I \\ N :� I I 33 I I \ I I LAND AREAS (THIS IS FOR STATUTORY ROW PLUS ESMT.) CLEARING AREA — �/ // �/� `133 " I PARCEL = 1,016,255 SFT 10.0' i EXISTING ROW=72,239SFT HIGHWAY EASEMENT PROJECT NO. DESIGN PHASE PROPOSED HIGHWAY EASEMENT = 3,780 SFT — `'.•`` ....`•``.....`•`` ROAD COMMISSION SASHABAW ROAD HIGHWAY EASEMENT (TOTAL ROW) = 76,019 SFT \\\\ A, , , 1�0��,�,A ��� 55111 DESIGN PHASE TEMPORARY EASEMENT = 5,572 SFT TEMPORARY EASEMENT — BEVERLY HILLS, MICHIGAN - ----- DATE AT OAKHILL ROAD SHEET NO. PHONE:877-858-4804 WEB:WWW.RCOCWEB.ORG 11-02-2020 ROUNDABOUT 1 OF 1 284 HIGHWAY EASEMENT KNOW ALL PERSONS that the COUNTY OF OAKLAND, acting by and through its statutory agent, the Oakland County Parks and Recreation Commission, ("Grantor(s)"), whose address is 2800 Watkins Lake Road, Waterford, MI 48328, hereby grants to the BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND ("Board"), State of Michigan, a public body corporate, located at 31001 Lahser Road, Beverly Hills, Michigan 48025, an easement for all public highway purposes ("Highway Easement") and to construct, operate, maintain, repair, and/or replace roadways, utilities, and other infrastructure improvements in, over, under, upon, and through the following described premises ("Property") situated in the Charter Township of Independence, County of Oakland, State of Michigan. Commonly known as: 5511 Oak Hill Road (Part of) Tax Parcel No.: 08-03-201-006 SEE PARCEL DRAWING, ATTACHED AS EXHIBIT "A," AND LEGAL DESCRIPTION, ATTACHED AS EXHIBIT "B," BOTH OF WHICH ARE INCORPORATED BY REFERENCE HEREIN This Highway Easement includes, but is not limited to, the consent of the Grantor to the removal of any trees, shrubs, and/or vegetation, to grading, to the occupancy of the Property by public utilities, and to other matters which, in the sole discretion of the Board, may be necessary in connection with all public highway purposes and the construction, operation, maintenance, repair, and/or replacement of roadways, utilities, and other infrastructure improvements in, over, under, upon, and through the Property. Grantor waives further notice of such actions. This Highway Easement runs with the land and shall bind the Grantor and the Grantor's heirs, representatives, successors, and assigns. This Highway Easement contains the entire understanding of the Grantor and the Board, and there are no other verbal promises between the Grantor and the Board except as shown herein. WHEREFORE, upon approval by the Board, the undersigned Grantor hereby creates, confirms, and conveys the Highway Easement described herein for the sum of $378.00. 1 of 2 Highway Easement rev.01-04-2010 G Drive: ROW Documents/Highway Easement Corporate 285 OAKLAND COUNTY, a Michigan Municipal Constitutional Corporation Its: COUNTY OF OAKLAND ) ) SS STATE OF MICHIGAN ) Print name On this day of 2020, executed the foregoing document before me and, being duly sworn, stated that he/she is the of OAKLAND COUNTY, a Michigan Municipal Constitutional Corporation, and that he/she executed the foregoing document on behalf of OAKLAND COUNTY, a Michigan Municipal Constitutional Corporation its full authority and as its free act and deed. My commission expires: County, Acting in the County of Drafted by: Jason C. Benedict 31001 Lahser Road Beverly Hills, MI 48025 Notary Public When recorded return to: SHANNON J. MILLER, CLERK'S OFFICE (OAK04) THE BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND 31001 LAHSER ROAD, BEVERLY HILLS, MI 48025 Project: Oak Hill Road at Sashabaw Road Roundabout Project No.: 55111 Parcel No.: 3 (Part of) Tax Parcel No.: 08-03-201-006 2 of 2 Highway Easement rev.01-04-2010 G Drive: ROW Documents/Highway Easement Corporate 286 A EXHIBIT N PARCEL 08-03-201-006 ROW PARCEL NO. 3 1"�300' HIGHWAY EASEMENT N87°30'27"E 98.67'-- N, 1/4 COR. N87°47'00"E 135.50' SE C.3 N47°18'25"W 46.74' S87°46'56"W OAK HILL ROAD S.E. .34 N.E. 3 283 29' SEC. 34, SEC. 3 �+ N87°47'00"E 1324.97' T.5N., R.9E. S V POINT OF �g>> } S87°47'00"W 1283.25' H GHWAYG ,S2Scc ��5, EX. 33' WIDE R.O.W. N59°49'03"W 46.07' EASEMENT Sze HIGHWAY EASEMENT So, gSj, N23°04'34"W 46.86' 00 N 11 °42'41 "W 122.03' O �FS 'IQ S N46°19'58"W 235.26' rn w Lo Lu Q PARENT PARCEL M Q 08-03-201-006 M M cf) N cf) X CD N27°03'08"E 208.72' w z 07 33' WEST LINE OF THE EAST 1/2 S87°16'14"W OF THE NORTHERLY 33.00'—\ FRACTIONAL 1/4 OF n f. SECTION 3 NORTH LINE OF THE SOUTH 78.14 ACRES AS DESCRIBED IN INDEPENDENCE TOWNSHIP TAX ID 08-03-201-006 NOTE: BEARINGS AND DISTANCES AS SHOWN ARE BASED ON THE WARRANTY DEED FOR COMBINED 08-03-201-006 AND 08-03-201-007 AS RECORDED IN LIBER 42495, PAGE 374-379, AND LIBER 42495, PAGE 380-385, OAKLAND COUNTY RECORDS. LAND AREAS (THIS IS FOR STATUTORY ROW PLUS EASEMENT) PARCEL = 1,016,255 SIFT EXISTING ROW = 72,239 SIFT PROPOSED HIGHWAY EASEMENT = 3,780 SIFT HIGHWAY EASEMENT = 76,019 SIFT (TOTAL ROW AREA) ROAD COMM/SS/ON An A Al A AND do I:�VAuII�hl�i RIGHT OF WAY DIVISION PHONE:877-858-4804 WEB:WWW.RCOCWEB.ORG ry�� Q6, coS �i9S F' 8� PROPOSED HIGHWAY EASEMENT HIGHWAY EASEMENT (TOTAL ROW AREA) SASHABAW AT OAK HILL ROAD DATE: 11-02-2020 PARCEL 3 PROJECT 55111 NUMBER: SECTION 3, TAN., R.9E., DRAWN BY:KAL INDEPENDENCE TOWNSHIP, CHECKED OAKLAND COUNTY, MICHIGAN BY: SHEET: 1 OF 1 G:\ROW DIVISION FOLDER\55111 SASHABAW ROAD AT OAKH ILL ROUNDABOUT\55111 SASHABAW AT OAKHILL EXHIBIT DRAWING Nov 2, 20 - 1:27 PM 287 EXHIBIT "B" Project No. 55111 Tax ID: 08-03-201-006 Parcel 3 PARENT PARCEL DESCRIPTION Part of North 1/4 of Section 3, Town 4 North, Range 9 East, Township of Independence, Oakland County, Michigan, Being more particularly described as the East 1/2 of the Northeast fractional 1/4 of said Section 3. Excepting the South 78.14 acres. Also excepting that part in a parcel described as beginning at a point distant South 89°37'27" East, 935.06 feet from the North 1/4 Corner of said Section 3; thence South 89°37'27" East, 283.34 feet; thence South 44°43'27" East, 345.50 feet; thence South 43°45'00" East, 235.26; thence South 62°52'00" West, 208.72; thence North 43°45'00" West, 293.24 feet; thence North 44°43'27" West, 544.50 feet, to the Point of Beginning, Also that part of the West 1/2 of the Northeast 1/4 of said Section 3 lying Northeasterly of a line described as beginning at a point distant South 89037'27" East, 1218.40 feet from the North 1/4 Corner of said Section 3; thence South 44°43'27" East to the East line of the West 1/2 of the Northeast 1/4 of said Section 3. Containing 23.69 acres, more or less. The above description is obtained from Independence Township tax records for parcel 08-03-201-006. HIGHWAY EASEMENT DESCRIPTION Part of North 1/4 of Section 3, Town 4 North, Range 9 East, Township of Independence, Oakland County, Michigan, Being more particularly described as commencing at the Northeast corner of said Section 3 as the Point of Beginning; thence South 02034'58" East, 814.78 feet, along the East line of said Section 3 and the centerline of Sashabaw Road (33 feet 1/2 right-of-way); thence South 87016'14" West, 33.00 feet; thence North 02°34'58" West, 592.76 feet, along the Westerly right-of-way line of said Sashabaw Road; thence North 11 °42'41" West, 122.03 feet; thence North 23004'34" West, 46.86 feet; thence North 59°49'03" West, 46.07 feet, to the Southerly right-of-way line of Oak Hill Road (33 feet 1/2 right-of-way); thence South 87047'00" West, 1283.25 feet, along the Southerly right-of-way line of said Oak Hill Road; thence North 47°18'25" West, 46.74 feet, to the North line of said Section 3; thence North 87047'00" East, 1324.97 feet, along the North line of said Section 3, to the Southeast Corner of Section 34, T.5N., R.9E., thence North 87030'27" East, 98.67 feet, to the Point of Beginning. Containing 3,780 square feet. Part of Tax ID No. 08-03-201-006 Dated: November 2, 2020 288 TEMPORARY EASEMENT KNOW ALL PERSONS that COUNTY OF OAKLAND, acting by and through its statutory agent, the Oakland County Parks and Recreation Commission, ("Grantor(s)"), whose address is 2800 Watkins Lake Road, Waterford, MI 48328, hereby grants to the BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND ("Board"), State of Michigan, a public body corporate, located at 31001 Lahser Road, Beverly Hills, Michigan 48025, an easement for a temporary period of time ("Temporary Easement") in the construction of Oakhill Road at Sashabaw Road Roundabout ("Project"), being Project Number 55111 at the following described premises ("Property") situated in the Charter Township of Independence County of Oakland, State of Michigan. Commonly known as: 5511 Oak Hill Road (Part of) Tax Parcel No.: 08-03-201-006 SEE PARCEL DRAWING, ATTACHED AS EXHIBIT "A," AND LEGAL DESCRIPTION, ATTACHED AS EXHIBIT "B," BOTH OF WHICH ARE INCORPORATED BY REFERENCE HEREIN This Temporary Easement is conveyed for the sum of $1,666.00 and shall automatically expire at the completion of the Project, or one year after the start of construction, whichever shall occur first. The purpose of this Temporary Easement is to grant to the Board the right to move workers, equipment, and materials on, over, and through the Property and to store equipment, material, and excavated matter on the Property. This Temporary Easement includes, but is not limited to, the consent of the Grantor to the removal of any trees, shrubs, and/or vegetation, to grading, to the temporary occupancy of the Property by public utilities, and to other matters which, in the sole discretion of the Board, may be necessary in connection with the Project. Grantor waives further notice of such actions. The permission stated in this Temporary Easement shall begin on the date the Project begins. The work described above shall be constructed, as may be applicable, in the sole discretion of the Board, in a workmanlike manner and in accordance with applicable state and county standards. After the completion of the Project, the Property shall be restored, at the Board's sole cost, in a manner mutually agreed upon by the Board and Oakland County Parks and Recreation Natural Resources Coordinator. Upon completion of the work described above, the Board and its agents shall have no further or ongoing responsibilities in relation to the work described. The above amount includes $1,610.00 as compensation for fence removal. 1 of 3 Temporary Easement rev. 01-04-2010 289 G Drive: ROW Documents/Temporary Easement Corporate This Temporary Easement runs with the land and shall bind the Grantor(s) and the Grantor(s)'s heirs, representatives, successors, and assigns. This Temporary Easement contains the entire understanding of the Grantor(s) and the Board, and there are no other verbal promises between the Grantor(s) and the Board except as shown herein. WHEREFORE, upon approval by the Board, the undersigned Grantor hereby creates, confirms, and conveys the Temporary Easement described herein. OAKLAND COUNTY, a Michigan Municipal Constitutional Corporation Its: COUNTY OF OAKLAND ) ) SS STATE OF MICHIGAN ) Print name On this day of 2020, executed the foregoing document before me and, being duly sworn, stated that he/she is the of OAKLAND COUNTY, a Michigan Municipal Constitutional Corporation, and that he/she executed the foregoing document on behalf of OAKLAND COUNTY, a Michigan Municipal Constitutional Corporation its full authority and as its free act and deed. My commission expires: County, Acting in the County of Notary Public 2 of 3 Temporary Easement rev. 01-04-2010 G Drive: ROW Documents/Temporary Easement Corporate 290 Drafted by: Jason C. Benedict 31001 Lahser Road Beverly Hill, MI 48025 When recorded return to: SHANNON J. MILLER, CLERK'S OFFICE (OAK04) THE BOARD OF COUNTY ROAD COMMISSIONERS OF THE COUNTY OF OAKLAND 31001 LAHSER ROAD, BEVERLY HILLS, MI 48025 Project: Oak Hill Road at Sashabaw Road Roundabout Project No.: 55111 Parcel No.: 3 (Part of) Tax Parcel No.: 08-03-201-006 3 of 3 Temporary Easement rev. 01-04-2010 G Drive: ROW Documents/Temporary Easement Corporate 291 A N le 1 " = 300' N. 1/4 COR. SEC. 3 b S47°18'25"E 543.80' S46°19'58"E 293.24 EXHIBIT PARCEL 08-03-201-006 S87°46'56"W 283.29' OAK HILL ROAD A TEMPORARY EASEMENT N87°30'27"E 98.67'-, S.E. COR. N.E. COR. SEC 34 SEC 3 N87°47'00"E 1324,97' m+ T.5N., R.9E, 1 Z/—N47°18'25"W 344.87 EX. 33' WIDE R.O.W. ---- `° WEST LINE OF THE EAST 1/2 OF THE NORTHERLY FRACTIONAL 1/4 OF SECTION 3 NORTH LINE OF THE SOUTH 78.14 ACRES AS DESCRIBED IN INDEPENDENCE TOWNSHIP TAX ID 08-03-201-006 I N46°19'58"W 235.26' TEMPORARY co EASEMENT w (SEE DETAIL SH. 2) co >, M PARENT PARCEL � CD m 08-03-201-006 I _ N27°03'08"E 208.72' M co X I w < 33' NOTE: BEARINGS AND DISTANCES AS SHOWN ARE BASED ON THE WARRANTY DEED FOR COMBINED 08-03-201-006 AND 08-03-201-007 AS RECORDED IN LIBER 42495, PAGE 374-379, AND LIBER 42495, PAGE 380-385, OAKLAND COUNTY RECORDS. LAND AREAS PARCEL = 1,016,255 SFT I TEMPORARY EASEMENT = 5,572 SFT ROAD COMM/SS/ON An A Al A AND do I:�VAuII�hl�i RIGHT OF WAY DIVISION PHONE:877-858-4804 WEB:WWW.RCOCWEB.ORG TEMPORARY EASEMENT - r/////////A SASHABAW AT OAK HILL ROAD DATE: 11-02-2020 PARCEL 3 PROJECT 55111 NUMBER: SECTION 3, TAN., R.9E., DRAWN BY:KAL INDEPENDENCE TOWNSHIP, CHECKED OAKLAND COUNTY, MICHIGAN BY: SHEET: 1 OF 2 G:\ROW DIVISION FOLDER\55111 SASHABAW ROAD AT OAKH ILL ROUNDABOUT\55111 SASHABAW AT OAKHILL EXHIBIT DRAWING Nov 2, 20 - 1:21 PM 292 A EXHIBIT A-1 ROW N PARCEL 08-03-201-006 PARCEL NO. 3 L POINT OF S.E. COR. 1" = 50' — BEGINNING 2 SEC. 34, T.5N., TEMPORARY EASEMENT OAKHILL ROAD EASEMENT R.9E. N87°47'00"E 1324.97' — N87°30'27"E 98.67' N.E. COR. SEC. 3 I EX. 33' WIDE R.O.W. N87°47'00"E 151.07' NO2°13'00"W� 7.00' ej S87°47'00"W 59.68' NO2°13'00"W 34.83' / S87°47'00"W 42.07' `o S87°47'00"W 63.27' � 33.00'027 W �•�I S87°30'27"W 65.73' 1 �_ S02°34'58"E S02°13'00"E �� 33.00' 3.00' S87°47'00"W 49.32' \ ¢ w \ �w S02°13'00"E 38.83' \ =w TEMPORARY m EASEMENT S23°04'34"E 16.11' o w N W NO2°34'58"W 43.02' c v W c� co d p M zo LA W � N EASEMENT DETAIL " SCALE: 1" = 60' PARENT PARCEL 08-03-201-006 NOTE: BEARINGS AND DISTANCES AS SHOWN ARE BASED ON THE WARRANTY DEED FOR COMBINED 08-03-201-006 AND 08-03-201-007 AS RECORDED IN LIBER 42495, PAGE 374-379, AND LIBER 42495, PAGE 380-385, OAKLAND COUNTY RECORDS. TEMPORARY EASEMENT r///////A LAND AREAS PARCEL = 1,016,255 SIFT I TEMPORARY EASEMENT = 5,572 SIFT ROAD COMM/SS/ON An A Al A AND do I:�VAuII�hl�i RIGHT OF WAY DIVISION PHONE:877-858-4804 WEB:WWW.RCOCWEB.ORG TEMPORARY EASEMENT 33' o w 00 / 117 M v � m N/ NO W o Z / I/ I/ r S87°25'02"W 10.00'--'� SASHABAW AT OAKH ILL ROAD PARCEL 3 SECTION 3, TAN., R.9E., INDEPENDENCE TOWNSHIP, OAKLAND COUNTY, MICHIGAN v 00 w Lo v co N 0 U) POINT OF BEGINNING 1 EASEMENT DATE: 11-02-2020 PROJECT 55111 NUMBER: DRAWN BY:KAL CHECKED BY: SHEET: 2 OF 2 G:\ROW DIVISION FOLDER\55111 SASHABAW ROAD AT OAKHILL ROUNDABOUT\55111 SASHABAW AT OAKHILL EXHIBIT DRAWING Nov 2,20 - 1:13 PM 293 EXHIBIT "B" Project No. 55111 Tax ID: 08-03-201-006 Parcel 3 PARENT PARCEL DESCRIPTION Part of North 1/4 of Section 3, Town 4 North, Range 9 East, Township of Independence, Oakland County, Michigan, Being more particularly described as the East 112 of the Northeast fractional 1/4 of said Section 3. Excepting the South 78.14 acres. Also excepting that part in a parcel described as beginning at a point distant South 89037'27" East, 935.06 feet from the North 1/4 Corner of said Section 3; thence South 89037'27" East, 283.34 feet; thence South 44°43'27" East, 345.50 feet; thence South 43045'00" East, 235.26; thence South 62052'00" West, 208.72; thence North 43°45'00" West, 293.24 feet; thence North 44°43'27" West, 544.50 feet, to the Point of Beginning, Also that part of the West 1/2 of the Northeast 1/4 of said Section 3 lying Northeasterly of a line described as beginning at a point distant South 89037'27" East, 1218.40 feet from the North 1/4 Corner of said Section 3; thence South 44043'27" East to the East line of the West 1/2 of the Northeast 1/4 of said Section 3. Containing 23.69 acres, more or less. The above description is obtained from Independence Township tax records for parcel 08-03-201-006. TEMPORARY EASEMENT DESCRIPTION Part of North 1/4 of Section 3, Town 4 North, Range 9 East, Township of Independence, Oakland County, Michigan, Being more particularly described as commencing at the Northeast corner of said Section 3; thence South 87°30'27" West, 33.00 feet, along the North line of said Section 3; thence South 02°34'58" East, 33.00 feet, to the Westerly right-of-way line of Sashabaw Road (33 feet 1/2 right-of-way); thence South 02034'58" East, 189.15 feet, along the Westerly line of said Sashabaw Road, to the Point of Beginning 1; thence South 02034'58" East, 204.60 feet, along the Westerly line of said Sashabaw Road; thence South 87°25'02" West, 10.00 feet; thence North 02°34'58" West, 203.80 feet; thence North 11 °42'41" West, 94.55 feet; thence North 02°34'58" West, 43.02 feet; thence South 23004'34" East, 16.11 feet; thence South 11042'41" East, 122.03 feet, to the Point of Beginning 1. AND ALSO, Part of North 1/4 of Section 3, Town 4 North, Range 9 East, Township of Independence, Oakland County, Michigan, Being more particularly described as commencing at the Northeast corner of said Section 3; thence South 87030'27" West, 33.00 feet, along the North line of said Section 3; thence South 02034'58" East, 33.00 feet, to the Southerly right-of-way line of Oak Hill Road (33 feet 1/2 right-of-way); thence South 87°30'27" West, 65.73 feet, along the Southerly right-of-way line of said Oak Hill Road; thence South 87047'00" West, 63.27 feet, along the Southerly right-of-way line of said Oak Hill Road, to the Point of Beginning 2; thence South 02'13'00" East, 3.00 feet; thence South 87047'00" West, 49.32 feet; thence South 02013'00" East, 38.83 feet; thence South 87047'00" West, 42.07 feet; thence North 02013'00" West, 34.83 feet; thence South 87047'00" West, 59.68 feet; thence North 02013'00" West, 7.00 feet, to the Southerly right-of-way line of said Oak Hill Road; thence North 87047'00" East, 151.07 feet, along the Southerly right-of-way line of said Oak Hill Road, to the Point of Beginning 2. All of the above containing 5,572 square feet. Part of Tax ID No. 08-03-201-006 Dated: November 2, 2020 294