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Agendas/Packets - 2021.03.03 - 40404
Oakland County Parks and Recreation Commission Meeting 2800 Watkins Lake Road, Waterford, MI 48328 VIA TELECONFERENCE Wednesday, March 3, 2021 2:00 PM AGENDA Page #'s 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 1-9 4. Approval of Agenda 10-17 5. Approval of Minutes: Meeting of February 3, 2021 6. Public Comments: 7. INTRODUCTION OF NEW APPOINTMENT TO OCPR COMMISSION 8. PRESENTATIONS/RECOGNITIONS: 18 A. mParks Award Presentations: 1. Local Elected Official (s) Bob DePalma, Groveland Township Supervisor & George Kullis, Holly Township Supervisor 19 2. mParks Award Presentation: 2021 Park Resources Leadership Award: Mike Boyd, Waterford Oaks Park Supervisor 19 3. mParks Award Presentation: Innovative Award: Quest for Adventure, Oakland County Parks and Recreation Kelley Moss 19 4. mParks Award Presentation: COVID-19 Engagement Award: I Spy program, Oakland County Parks and Recreation Sandy Dorey, Sarah Cook-Maylen and Carol Egbo 20 B. 1. Steve Langlois, Long-term OCPR Part Time Employee 21 2. OCPR Commissioner Recognition - Robert E. Kostin 9. COMMUNICATIONS: 22-23 A. Capital Improvement Expense Summary 10. CONSENT AGENDA: 24-25 A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 01/31/2021 (FM 04 FY 21) Action Reauired Presenter/Phone # ------ G. McGillivray Approval G. McGillivray/D. Stencil 858.4944 Approval V. Valko 858.4603 G. McGillivray G. McGillivray G. McGillivray M. Prowse 249.2801/1). Stanfield 705.4108 /D. Stencil D. Stanfield/D. Stencil D. Stanfield/D. Stencil D. Stanfield/D. Stencil D. Stencil G. McGillivray/D. Stencil Receive & File J. Phelps 858.5319/1). Stencil Receive & File J. Phelps/D. Stencil 2/25/2021 8:24 PM 1 26 B. Monthly Revenue and Expenditure Comparison Report for Month Ending O1/31/2021 (FM 04 FY 21) Receive & File J. Phelps/D. Stencil 27-31 C. Monthly Revenue and Expenditure Report by Line Item for Month Ending Receive & File J. Phelps/D. Stencil 01/31/2021 (FM 04 FY 21) 32 D. Monthly Capital Equipment Report for Month Ending 10/31/2020 (FM 01 FY 21) Receive & File J. Phelps/D. Stencil 33 E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File O1/31/2021 (FM 04 FY 21) J. Phelps/D. Stencil 34-35 F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File For Month Ending 01/31/2021 (FM 04 FY 21) J. Phelps/D. Stencil 36 G. Maintenance Management Plan Budget Receive & File M. Donnellon 343.6290/D. Stencil 37-38 H. Monthly Purchasing Reports for Month Ending 12/31/2020 (FM 03 FY 21) Receive & File P. Castonia 858.0909/S. Wells 858.4634/D. Stencil 39-40 I. FY 2021 1 st Quarter Contributions Report Receive & File M. Prowse/D. Stencil 41-43 J. FY 2021 Fiscal Services 1 st Quarter Financial Forecast and Budget Amendments Information/Approval J. Phelps/D. Stencil 44-45 K. FY 2020 1 st Quarter FY 2021 Uncollectible Debt Write -Offs Information/Approval J. Phelps/D. Stencil 46-52 L. Pending Capital Improvement Project Report Receive and File M. Donnellon/D. Stencil M. CIP/Maintenance Project Approvals: 53-56 1. Americans With Disabilities (ADA) Mini Grant Program & Budget Amendment Information/Approval M. Prowse/ M. Donnellon/D. Stencil 57-69 2. Pavement Maintenance Program Information/Approval M. Donnellon/D. Stencil H . REGULAR AGENDA: 70-76 A. Presentation by Golf Convergence on Results and Recommendation on OCPR Golf Operations Information/Approval S. Wells/T. Hughes 343.101 l/P. Castonia 858.0909 77-120 B. OCPR 2021 Proposed Rules and Regulations Information/Approval/BOC J. Dunleavy 343.6224/S. Wells 121-124 C. Recommendation from OCPR/OC BOC Committee on Request from Food and Beverage Vendors for Waiver of Debt Information D. Stencil/S. Wells/P. Castonia D. FY 2021 OCPR Fees and Charges Update (New Items): 125-126 1. Proposed Holly Oaks ORV Park Fees and Charges Information/Approve J. Dunleavy/M. Prowse/S. Wells 127 2. Proposed Recreation Programs & Services - Additional Items Information/Approve B. Sotke-Boyd 858.0914/S. Wells 128-142 3. Proposed Golf Course Fees (To Be Determined) Information/Approve T. Hughes/J. Dunleavy/S. Wells E. CIP/Maintenance Project Approvals: 143-155 1. Proposed 2021 OCPR Prescribed Burn Program and Budget Amendment Information/Approval S. Cook-Maylen 343.1353/M. Donnellon /D. Stencil 156-169 F. 2021 Double Up Food Bucks Program - Fair Food Network Grant Acceptance Information/Approval/BOC M. Prowse/D. Stencil 170 G. Proposed COVID-19 Memorial Event at Waterford Oaks County Park Information/Approval D. Stencil/S. Wells 2/25/2021 8:24 PM 2 12. REPORTS: 171-176 A. Fiscal Sustainability Work Group Receive and File S. Wells/D. Stencil 177 B. ORV Park Update Receive and File M. Prowse/D. Stencil 178-189 C. Executive Officer Report Receive and File D. Stencil D. Executive Committee Update G. McGillivray 13. OLD BUSINESS G. McGillivray 14. NEW BUSINESS G. McGillivray 15. ADJOURN NEXT MEETING: 2:00 PM Wednesday, April 7, 2021 (Via Teleconference) OCPR Administration Building, 2800 Watkins Lake Road, Waterford, Mi 48328 * NOTE: All phone numbers are area code (248) unless otherwise noted. As a reminder, if you have not already done so, please turn your cellular phones off or to a silent or vibrate mode for the duration of the meeting. This will allow the meeting to proceed without distractions or interruptions. Thank you for your cooperation. Adopt the pace of nature: Her secret is patience. -Ralph Waldo Emerson 2/25/2021 8:24 PM 3 QrzWEA INNEMKLAND COUNTY PARKS Oakland County Parks and Recreation Commission Aqenda Summary for Wednesdav, March 3, 2021 The agenda is summarized below. Commission Members can contact Vicky Valko, 248.858.4603 or valkov(uD.oakgov.com (email), or the contact persons listed for additional information. 7. INTRODUCTION OF NEW APPOINTMENT TO OCPR COMMISSION 8. PRESENTATIONS/RECOGNITIONS: mParks Award Presentations: 8 A 1. Recognition — mParks Local Elected Official Award 8 A 2. 2021 Park Resources Leadership Award: Mike Bovd, Waterford Oaks Park Supervisor 8 A-3. Innovative Award: Quest for Adventure, Oakland Countv Parks and Recreation Kellev Moss 8A-4. COVID-19 Engagement Award: I Spv program, Oakland Countv Parks and Recreation Sandv Dorev, Sarah Cook-Mavlen and Carol Eqbo 8 B-1. Steve Lanalois, Lona-term OCPR Part Time Emplovee 8 B-2. OCPR Commissioner Recoqnition - Robert E. Kostin 9. COMMUNICATIONS: 9 A. Capital Improvement Expense Summary Communication item lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment. Contact: J. Phelps 248-858-5319 10. CONSENT AGENDA: 10 A. Revenue and Expenditure Budget to Actual Report by Budget Center Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 10 B. Revenue and Expenditure Comparison Report by Budget Center Monthly comparison of actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 10 C. Revenue and Expenditure Report by Line Item Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month -end closing. Contact: J. Phelps 248-858-5319 n r 10 D. Monthly Capital Equipment Report Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month -end closing. Contact: J. Phelps 248-858-5319 10 E. Monthly Average Comparison Report The `Monthly Average Comparison Report' compares monthly revenue and expense activity to a five-year average. Contact: J. Phelps 248-858-5319 10 F. Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance The `Active Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance' report presents a budget -to -actual comparison of active capital improvement projects, an illustrative representation of the Net Position - Unrestricted accounts reflective of the Parks and Recreation Commission's Net Position policy, the current year adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects. Contact: J. Phelps 248-858-5319 10 G. Maintenance Management Plan Budget - FY 2021 Monthly budget report for the FY2021 Maintenance Management Plan. Contact: M. Donnellon, Jr. 248-343-6290 10 H. Monthly Parks Purchasinq Reports — December 2020 - Month Ending 1213112020 (FM 03. FY 21) Monthly status reports on the OCPR Purchasing Activity. Reports included are: • Monthly Contract Activity Log for December 2020 • Monthly Purchasing Expenditure Report — December 2020 Staff Recommendation: Approve the Monthly Parks Purchasing Reports for December 2020 (FM 03, FY 21) as presented. Contact: P. Gastonia 248-858-0909 o/ 248-343-0368 c 101. FY 2021 111 Quarter Contributions Report Staff is recommending the Commission receive and file the FY2021 1st Quarter Contributions Report. Contact: Melissa Prowse 248-249-2801 10 J. FY 2021 Fiscal Services 1st Quarter Financial Forecast and Budqet Amendments A summary of financial activity variances as of December 31, 2020 and all related budget amendments. Contact: J. Phelps 248-858-5319 10 K. FY 2021 1st Quarter Uncollectible Debt Write -Offs Quarterly write-off of uncollectible debt including non -sufficient funds (NSF) checks, credit card disputes and accounts receivables. Amounts up to $1,000 may be written off by approval of the manager of Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioner approval. Contact: J. Phelps 248-858-5319 5 10 L. Pending Capital Improvement Proiect Report Monthly written project status report on OCPR Pending Capital Improvement Program Projects. Contact: Michael J. Donnellon, Jr. 248-343-6290 10 M-1. Americans With Disabilities (ADA) Mini Grant Program & Budget Amendment As part of the Park system -wide program to comply with the Americans with Disabilities Act (ADA) by replacing existing building and grounds fixtures with ADA-compliant fixtures, staff were requested to submit various operational and/or capital improvements or repairs to improve compliance with the ADA. Past submittals included fixtures, counters, equipment and small site improvements or repairs. This year's approved submittals require a budget amendment from the Maintenance Management Plan Program (MMP) (Operating budget) to Capital (Net Position) for proper fiscal management. Commission Action: General Approval Budget: $23,323 Approval History: FY2021 Budget Review Process 2/2020 Staff recommends approval for the following budget amendments; • Amend $20,000 from Facilities Maintenance — General Program Administration to Net Position • Amend $2,000 from Groveland Oaks — Grounds Maintenance to Net Position • Amend $1,323 from Lyon Oaks — Expendable Equipment line item to Net Position Contact: Melissa Prowse / Michael J. Donnellon, Jr. (248) 249-2801 / (248) 343-6290 10 M-2. Proposed FY2021 Pavement Maintenance Program The pavement maintenance program includes ongoing surveys of existing hardscape surfaces and conditions for development of a phased strategic maintenance plan. The pavement maintenance program supplements the routine maintenance funded by the annual operations budget by targeting pavement areas with greater need for improvement. Commission Action: General Approval Budget: $90,000 Approval History: FY2021 Budget Review Process 2/2020 Staff recommendation: Staff recommends the Commission approve the proposed FY2021 Pavement Maintenance Program Projects as outlined. Contact: Michael J. Donnellon, Jr. 248.343.6290 11. REGULAR AGENDA: 11 A. Presentation by Golf Convergence on Results and Recommendation on OCPR Golf Operations JJ Keegan, Golf Consultant with Golf Convergence will make a presentation to the Commission on following his review of Oakland County Parks and Recreation Golf Operations. Contact: D. Stencil/S. Wells/T. Hughes/P. Castonia/J. Dunleavy 248.858.4944/248.858.4634/248.343.1011 /248.858.0909/248.343.6224 11 B. OCPR 2021 Proposed Rules and Regulations & General Information Park staff has been working with Corporation Council to revise the current OCPR Rules and Regulations and General Information Booklets. Staff is recommending the following sections be revised: (1) Section 6. Camping — General Camping, Occupancy of Campsite and Metal Detectors Section (2) Section 9 ORV Park Rules (3) Section 11. Operations of Bicycles — e-bikes (4) Animals and Birds — Dog Parks (5) We also made some grammar updates. Staff Recommendation: Staff is requesting the Commission adopt the attached proposed resolution and approve the recommended changes to the OCPR Rules and Regulations, which will then be forwarded to the Oakland County Board of Commissioners for final approval Contact: Jim Dunleavy / Tom Hughes 248-343-6224 / 248-343-1011 6 11 C. Recommendation from OCPR/OC BOC Committee on Request from Food and Beveraqe Vendors for Waiver of Debt Included in this packet is a financial status report on the outstanding debt for Fuller Oak Management, conference center contractor at Addison Oaks and Glen Oaks, regarding the request for waiver of its outstanding debt. Staff will await the Commission's direction on how to proceed next on this matter. Contact: Phil Castonia 248-858-0909 / 248-343-0368 11 D. Proposed FY 2021 OCPR Fees and Charqes Update: 1. 2021 Holly Oaks ORV Park Fees and Charges — New Staff is recommending slight modification to the fees and charges at Holly Oaks ORV Park for the 2021 season, including differential pricing for online and at -the -gate tickets. Contact: Melissa Prowse 248-249-2801 2. Recreation Proqrams & Services - New Items After receiving two grants in 2018 to build and equip an archery range at Independence Oaks, Oakland County Parks & Recreation RPS section has been providing open range time, programs, classes and field trips. A fee structure is being proposed for rental offerings. Rates were determined by reviewing comparable facilities along with OCPR protocols. Fees need to be approved and established to operate in the 2021 season. Staff Recommendation: Approval of the following fees and charges for Archery Range rental at Independence Oaks County Park. Archery Range Rental Fees: Two-hour rental with equipment and 3 range staff - $375 Each additional Hour - $75 Contact: Brandy Sotke-Boyd 3. Proposed 2021 Golf Course Fees 248-858-0914 o / 248-296-1972 c Following the presentation by JJ Keegan of Golf Convergence on Oakland County Parks and Recreation Golf Course Operations, staff is recommending the Commission approve the 2021 OCPR Golf Course Fees and Charges. Contact: D. Stencil/S. Wells/T. Hughes/P. Castonia/J. Dunleavy 248.858.4944/248.858.4634/248.343.1011 /248.858.0909/248.343.6224 11 E-1. FY2021 Natural Resources Natural Areas Manaqement (Prescribed Burninq) Budqet Amendment Last year, approximately 540 acres of Oakland County Parks and Recreation Commission's (OCPRC) park lands were scheduled for prescribed burning ("burns"). The arrival of COVID-19 and the loss of OCPRC's internal natural areas crew chief/burn boss resulted in a reduction of the entire contractual burn budget and no in-house burns being completed. However, 73 acres were burned in fall 2020 (14% of scheduled burning) using funds from the current (fiscal year 2021) budget cycle. As a result of postponing last years planned burns, staff are proposing/recommending increasing funding available for burning in 2021 and completing high priority burns across the park system as allowed by budgets and as indicated in the attachments. Based on Commission approval policy and if this recommended increase is approved, staff estimate the following burn areas to be over the $20,000 policy threshold and recommend further for the Commission to approve since burning is typically completed in early spring, i.e. March and April; • Addison Oaks $21,000 • Highland Oaks $22,000 • Independence Oaks $22,000 Commission Action: General Approval Budget: Current Approved Funding $280,000 Requested Increase Funding $ 70,000 Approval History: FY2020 Maintenance Management Plan Sept. 2020 7 Staff recommendation: Staff recommends approval to increase the current Natural Areas Stewardship Program budget to complete the previously scheduled and postponed FY2020 Prescribed Burns, in the amount of $70,000, from Unrestricted Net Position. As required by Commission policy and included within the previously recommended increase, staff recommends approval of the following estimated prescribed burn areas: • Addison Oaks $21,000 • Highland Oaks $22,000 • Independence Oaks $22,000 Contact: Sarah Cook-Maylen / Michael J. Donnellon, Jr. 248-343-1353 / 248-343-6290 11 F. 2021 Double Up Food Bucks Program — Fair Food Network Grant Acceptance — For the 2021 season, the Fair Food Network has awarded a grant of $25,000 to Oakland County Parks and Recreation for the Double -Up Food Bucks Program. This program has been facilitated at the farmer's market for several years and is incredibly popular. This USDA -funded grant program increases the purchasing power of low-income shoppers to encourage the purchase of fresh fruits and vegetables while supporting local farmers. Eligible families' spending on these items is matched by the Double Up Food Bucks program. For example, a family that spends $10 in food assistance benefits at a participating market vendor receives an additional $10 in double Up Food Bucks to purchase additional produce. The grant funding is "pass -through" funding and is utilized to reimburse participating farmers. Contact: Melissa Prowse 248-249-2801 11 G. Proposed COVID-19 Memorial Event at Waterford Oaks Countv Park Request from County Executive Coulter's office to hold a collaborative special event at Waterford Oaks County Park for Oakland County victims of COVID-19. Contact: D. Stencil/ S. Wells 248-858-4944/248-858-4634 12. REPORTS: 12 A. Fiscal Sustainabilitv Work Group/Financial Activitv Monthly Comparison The Financial Activity Monthly Comparison report compares the most recently closed fiscal month with the same month of the previous year. Staff will also provide an update on the work of the Fiscal Sustainability Work Group. Contact: D. Stencil/ S. Wells 248-858-4944/248-858-4634 12B. Holly Oaks ORV Park Update Staff has provided a brief written report on Holly Oaks ORV Park - scheduled to re -open April 10, 2021. Contact: Melissa Prowse 248-249-2801 12 C. Executive Officer Report Update on current Oakland County Parks and Recreation matters by the Executive Officer. Contact: D. Stencil 248-858-4944 8 12 D. Executive Committee Update Update on discussions from the previous month's OCPR Commission Executive Committee meeting. Contact: D. Stencil 248-858-4944 13. OLD BUSINESS 14. NEW BUSINESS 15. ADJOURN 9 Oakland County Parks and Recreation Commission Regular Meeting February 3, 2021 Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 2:03 p.m. via teleconference. COMMISSION MEMBERS PRESENT: Chairman Gary R. McGillivray from Madison Heights, Vice Chairman J. David VanderVeen from Waterford Township, Secretary Ebony Bagley from Farmington Hills, Executive Committee Member Christine Long from Commerce Township, Yolanda Charles from Southfield, Amanda Herzog from Royal Oak, Robert Kostin from Clarkston, Andrea LaFontaine from Birmingham, Jim Nash from Farmington Hills, Nancy Quarles from Southfield (10) COMMISSION MEMBERS ABSENT: None (0) ALSO PRESENT: Parks and Recreation OC Fiscal Services/P & R OC Corporation Counsel Taubman Corporation Waterford Chamber of Commerce Groveland Township Holly Township Golf Convergence Citizens for OC Parks Miller Canfield Robert W. Baird Company Road Commission for Oakland County APPROVAL OF AGENDA: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Phil Castonia, Chief — Business Operations Zach Crane, Architectural Engineer III Mike Donnellon, Chief — Park Facilities Maint. & Development Jim Dunleavy, Chief - Park Operations & Maint. - N. District Tom Hughes, Chief — Park Operations & Maint. - S. District Melissa Prowse, Supervisor of Planning Brandy Sotke-Boyd, Chief -Recreation Programs and Services Desiree Stanfield, Supervisor— Marketing & Communications Jeff Phelps, Fiscal Services Coordinator Jody Hall, Financial Attorney Kelsey Keifer Linda Cavanaugh Daniel Jones Marie Hauswirth Robert DePalma, Supervisor George Kullis, Supervisor James Keegan Joe Figa Portia Fields Anderson Sue Kici A. David Baumhart Jeffrey S. Aronoff Brian Lefler Sam Fitzer Gary Piotrowski Moved by Mr. Kostin, supported by Mrs. Quarles to approve the agenda with the following changes: Add under REPORTS: 11 A. Fiscal Sustainability Work Group 1. Update from Golf Convergence on OCPR Golf Operations 2. Report on Waterford Oaks Waterpark 10 OCPR Commission Meeting February 3, 2021 Page 2 AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. APPROVAL OF MINUTES: Moved by Mr. VanderVeen, supported by Ms. Quarles to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of January 13, 2021, as submitted. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous voice vote. PUBLIC COMMENTS: There were no comments from the public. PRESENTATIONS/RECOGNITIONS: Twelve Oaks Mall Staff Contribution Program - Donation of $500 Executive Officer Daniel Stencil recognized Kelsey Keifer, Linda Cavanaugh and Daniel Jones of the Taubman Corporation for their contribution of $500 to Oakland County Parks and Recreation. The contribution was a result of the Taubman/12 Oaks employee group donation program and was provided to help OCPR continue providing events and safe parks throughout Oakland County. Citizens for Oakland County Parks 501 c4 - Thank vouA)oreciation Mr. Stencil presented a plaque to the Citizens for Oakland County Parks 501c4 organization for all their dedicated efforts in helping to promote and successfully pass the 2020 Oakland County Parks and Recreation Millage. Chairman McGillivray thanked all the members of this organization for their hard work, efforts and dedication in helping to pass the millage proposal. Proclamation in Appreciation of Adversitv to Triumph - Waterford Chamber of Commerce Marie Hauswirth, President of the Waterford Chamber of Commerce, presented a Proclamation in Appreciation of Adversity to Triumph to Oakland County Parks and Recreation. The proclamation was presented for OCPR going above and beyond to service the Waterford community during the hard times of 2020 and 2021 during the COVID-19 pandemic. COMMUNICATIONS: Capital Improvement Expense Summary Moved by Mr. Kostin, supported by Mr. Nash to receive and file the Communications Capital Improvement Expense Summary Report. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a roll call vote. 11 OCPR Commission Meeting February 3, 2021 Page 3 CONSENT AGENDA: Moved by Mrs. Long, supported by Ms. Bagley to approve Items 9 A through 9 J under Consent Agenda, as follows: A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) B. Monthly Revenue and Expenditure Comparison Report for Month Ending 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) D. Monthly Capital Equipment Report for Month Ending & 12/31/20 (FM 03 FY 21) E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 11/30/2020 (FM 02 FY 21) & 12/31/20 (FM 03 FY 21) F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 12/31/20 (FM 03 FY 21) G. Maintenance Management Plan Budget H. Monthly Purchasing Reports for Month Ending 09/30/2020 (FM 12 FY 20) I. Oakland Astronomy Club Agreement J. Pending Capital Improvement Project Report AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous roll call vote. REGULAR AGENDA: Oakland Countv Parks and Recreation Commission - Bonds for Park Capital Improvements Over the past 10 years due to limited funding several maintenance projects in the OCPR parks system have been postponed. Asa potential option, the OCPR Commission and staff have been evaluating the feasibility of considering bonds to help fund the postponed capital improvement and maintenance projects. Possible benefits going out for bonds at this time would be potential savings through economies of scale by aggregating similar projects such as asphalt repair/replacement of roadways, parking lots and trails, and also potentially saving by using today's dollars versus postponing these projects in the future. Jeffrey S. Aronoff of Miller Canfield and Brian Lefler of Robert W. Baird and Company provided the Commission with an overview of a proposal for possible bonding options for funding capital improvement projects in Oakland County Parks. Proposed FY 2022 CIP MMP Projects: 1. FY2022 Capital Improvement Program Plan (CIP) Net Position (Informational) 2. FY2022 Maintenance Management Plan (MMP) Operating Budget (Informational) 3. FY2022 Natural Resource Management Plan MR), Operatinq Budqet (Informational) Moved by Mr. Kostin, supported by Mrs. Long to receive and file the proposed preliminary FY2022 Capital Improvement Program, Maintenance Management Plan and Natural Resource Management Programs/Projects list, detailed below to be further reviewed during the April 21, 2021 Commission Budget Workshop. CIP Programs/Projects subtotal $4,334,500 MMP Programs/Projects subtotal $684,800 NR Programs/Projects subtotal $856,000 TOTAL PROJECTS $5,875,300 12 OCPR Commission Meeting February 3, 2021 Page 4 AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous roll call vote. Proposed FY 2022 Capital Equipment Chief of Parks Operations and Maintenance -South District Tom Hughes presented a proposed FY2022 Capital Equipment list. Capital Equipment consists of maintenance equipment, kitchen equipment and recreation equipment over $5,000. The proposed Capital Equipment is for existing parks and does not include equipment that would be necessary for potential future park developments or acquisitions. The presentation also provided information regarding existing equipment that will be replaced along with the proposed equipment information. The Proposed Capital Equipment budget for FY2021 is $607,500. CIP/Maintenance Project Approvals: 1. Groveland Oaks — Sanitary Sewer Study Update & Proposal a) Northwest (NW) Oakland Interceptor Study Update (Informational) b) Groveland Oaks - Facility Sewer Connection Studv Proposal (Approval) Moved by Mr. Nash, supported by Ms. Quarles to approve a contract change amendment to Rowe Professional Services, Inc. of Flint, Michigan, Contract #4869, in the amount of $14,500 to complete an engineering study to connect the various Groveland Oaks Park sanitary facilities to the proposed NW Oakland Interceptor. AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous roll call vote. Saginaw Bav WIN Grant Award for Mill Pond Dam Removal and Restoration Proiect Moved by Ms. Charles, supported by Ms. Herzog to adopt the following resolution accepting the grant from the Saginaw Bay Watershed Initiative Network and forward it to the Oakland County Board of Commissioners for approval and execution of the Grant Agreement: WHEREAS in December 2020 Oakland County Parks and Recreation Commission (OCPRC) applied to the Saginaw Bay Watershed Initiative Network (WIN) for the Mill Pond Dam Removal and Restoration project; and WHEREAS Oakland County Parks and Recreation and Springfield Township jointly manage the Mill Pond Dam and impoundment through an interlocal governmental agreement in which OCPRC contributes 55% and Springfield Township contributes 45% for any needed repairs and maintenance; and WHEREAS in 2019 OCPRC and Springfield Township hired AECOM to conduct a feasibility studyfor the dam, and that study recommended removal of the dam and restoration of the natural river channel; and WHEREAS removal of the dam and restoration of the river channel and adjacent wetlands will benefit many native species including sunfishes, rainbow darter, rainbow mussel (species of state special concern), Blandings turtle (state special concern), mudpuppy (state special concern) and Eastern Massasauga Rattlesnake (federally threatened species); and 13 OCPR Commission Meeting February 3, 2021 Page 5 WHEREAS a grant from the Saginaw Bay W IN was awarded in January2021 for $25,000 for the dam removal and restoration project; and WHEREAS additional grants are being applied for to help further offset the cost of the total project (Capital Improvement Project#3128 SAC Millpond Dam Restoration), which has an estimated budget of $1,647,600; and WHEREAS the project is projected to begin in FY2022. NOW THEREFORE BE IT RESOLVED the Oakland County Parks and Recreation Commission hereby recommends that the Oakland County Board of Commissioners approve and accept the 2021 Saginaw Bay Watershed Initiative Network grant award of $25,000 for the period of February 2021 through June 30, 2027. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends that the Oakland County Board of Commissioners approve the following budget amendment: Parks and Recreation (Fund# 50800) Revenues: FY2021 5060101-160000-690189 Capital Asset Contributions $25,000 25 000 Expenses: 5060101-160000-796500 Budgeted Equity Adjustments $25,000 25 000 AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Nash, Quarles, VanderVeen (10) NAYS: (0) Motion passed on a unanimous roll call vote. Hollv Oaks ORV Park — Dixie Ledge Phase One Construction Parking Lot Project — Construction Approval Moved by Ms. Quarles, supported by Ms. Herzog to award a contract change order to Fortress Foundations LLC of Fenton, MI contract #5666 for the Holly Oaks Dixie Ledge Phase One Construction Parking Lot Project in the not to exceed amount of $91,254 for a total project amount of $199,000 as detailed below: Construction — Fortress Foundations LLC, Fenton MI (Annual Contract) $91,254 Construction - Compaction Testing Allowance (Annual Contract) $7,000 Material - Retaining Wall Allowance (Annual Contract) $38,500 Material — Asphalt Millings Allowance (Annual Contract) $24,000 15% Project Contingency $24,000 Total Project Cost: $184,754 AYES: Bagley, Charles, Herzog, Kostin, LaFontaine, Long, McGillivray, Quarles, VanderVeen (9) NAYS: (0) Motion passed on a unanimous roll call vote. 14 OCPR Commission Meeting February 3, 2021 Page 6 REPORTS: Fiscal Sustainabilitv Work Group Manager of Parks and Recreation Operations Sue Wells introduced JJ Keegan from Golf Convergence, the consultant who is reviewing the business operations of OCPR Golf Operations. Mr. Keegan provided a summary of his findings to date on the OCPR golf courses. He will be presenting his recommendation to the Commission at the March 3, 2021 OCPRC meeting. Ms. Wells also provided an update on the Fiscal Sustainability Work Group's review and evaluation of Waterford Oaks Waterpark. The following reports were submitted: • FY2021/2020 Financial Activity Monthly Comparison — November 30, 2020 and December 31, 2020 • FY2021/2020 Financial Activity Monthly Comparison — November 30, 2020 and December 31, 2020 (Charges for Services Revenue) • FY2021/FY2020 Financial Activity Monthly Comparison by Program/Department - (with Depreciation) • FY2021/FY2020 Financial Activity Monthly Comparison by Program/Department - (without Depreciation) 2020 Communications and Marketing Report & Presentation Desiree Stanfield, Supervisor of Marketing and Communications provided the Oakland County Parks and Recreation 2020 Communications and Marketing Unit 2020 Annual Report. Areas highlighted in the report included: public relations, communications, marketing, promotions, branding, media relations, social media, photography, videography and e-marketing as well as effort staff has undertaken to promote programs, facilities and events for Oakland County Parks and Recreation. 2020 Report on Recreation Programs and Services Presentation Chief of Recreation Programs and Services Brandy Sotke-Boyd provided the 2020 Annual Report on OCPR — Recreation Programs and Services events and programs. The presentation included how staff adapted during the COVID-19 Pandemic to provide nature education series events, scavenger hunts, virtual programs and Oaks on the Road programming. Oakland Countv Sheriff's Office -Parks Division 2020 Report Oakland County Sheriff's Office Lt. Sean Jennings provided the Commission the Oakland County Sheriff's Office — Parks Division 2020 Annual Report. He also included the 2020 Annual Report on the OCSO/OCPR Mounted Unit Division. Executive Officer Report In addition to the Executive Officer's Report filed in the agenda packet, Executive Officer Daniel Stencil provided an update on the following items: • The next OCPR Commission meeting will be Wednesday, March 3, 2021 at 2:00 p.m. via teleconference. • The next OCPRC Executive Committee meeting is scheduled on Tuesday, February 16, 2021 at 1:00 p.m. via teleconference. • Grant opportunity at Springfield Mill Pond Dam • Holly Oaks ORV Park vehicle lease options with General Motors • Update on seasonal and part-time employment at OC Parks • Update on Bailey House construction and Ernst Barn relocation to Holly Township • Meeting to discuss the lease at Red Oaks Nature Center and Park 15 OCPR Commission Meeting February 3, 2021 Page 7 Executive Committee Update Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the Fiscal Sustainability Work Group's review and evaluation of the Waterford Oaks Waterpark, OCPR golf operations, and review of the February 3, 3021 OCPR Commission meeting agenda items. OLD BUSINESS: Road Commission for Oakland Countv (RCOC) Easements - Independence Oaks (for the Oak Hill Roundabout P ro' ect The Road Commission for Oakland County (RCOC) requested two easements at the northeast corner of Independence Oaks — North. One is a temporary/construction easement, and the other is a permanent highway easement for the new roundabout and road realignment. The permanent easement would result in a taking of park property and a conversion of grant -funded property at Independence Oaks — North, which was acquired with a grant from the Michigan Natural Resources Trust Fund (MNRTF). The net area of the highway easement is 3,870 square feet, or approximately 1/10 of an acre. The value of this easement is $378. Park staff and RCOC have been in conversation with the Michigan Department of Natural Resources (MDNR) about this project and the conversion, and it has been determined there is enough excess value in the Bailey House Conversion Mitigation project with the MDNR on behalf of the MNRTF that this 3,870 square foot easement can be incorporated into that current mitigation. Moved by Ms. LaFontaine, supported by Ms. Quarles to approve the following resolution granting temporary and highway easements to the Road Commission for Oakland County for the construction of a roundabout at the intersection of Sashabaw and Oak Hill Roads: WHEREAS the County of Oakland is the owner of Independence Oaks County Park located in the Charter Township of Independence, Oakland County; and WHEREAS Parcel IDs 08-03-201-066 and 08-03-201-007 are part of Independence Oaks County Park; and WHEREAS the Road Commission for Oakland County ("RCOC") has requested two easements for the development of a roundabout at the intersection of Sashabaw Road and Oak Hill Road; and WHEREAS the RCOC is requesting both a temporary construction easement as well as a permanent highway easement for this project; and WHEREAS the highway easement is for 3,780 square feet at the corner of Oak Hill and Sashabaw roads; and WHEREAS the highway easement will not interfere with park use or park operation due to its location; and WHEREAS Corporation Counsel has reviewed and/or prepared all necessary documents related to the attached Easement Agreements; and WHEREAS Parks Staff recommends that the Oakland County Parks and Recreation Commission accept and approve the terms and conditions of the two attached Easement Agreements and forward the Easement Agreements to the Oakland Board of Commissioners for acceptance and approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the attached Easement Agreements between the County of Oakland and the Road Commission for Oakland County. 16 OCPR Commission Meeting February 3, 2021 Page 8 BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission directs that the attached Easement Agreements be sent to the Oakland County Board of Commissioners for acceptance and approval. AYES: Charles, Herzog, Kostin, LaFontaine, Quarles, VanderVeen (6) NAYS: McGillivray (1) Motion passed on a roll call vote. NEW BUSINESS Executive Officer Daniel Stencil informed the OCPR Commission of his intent to retire soon. The date has not yet been determined. The date may be determined after a meeting he scheduled with the Oakland County Board of Commissioners Chairman David Woodward and the OCPR Commission Chairman Gary McGillivray regarding continuity and succession at Oakland County Parks and Recreation. ADJOURNMENT: Meeting adjourned at 4:29 p.m. Ebony Bagley, Secretary Vicky Valko, Recording Secretary 17 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 8 A-1 PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Submitted: February 25, 2021 Subject: Recognition - mParks Local Elected Official Award - Bob DePalma, Supervisor, Groveland Township, and - George Kullis, Supervisor, Holly Township INTRODUCTION AND HISTORY The Local Elected Official award from mParks honors elected local officials who have made significant contributions towards enhancing resident quality of life through the promotion of parks and recreation. Bob DePalma, Supervisor of Groveland Township and George Kullis, Supervisor of Holly Township were recognized this year for their efforts with Holly Oaks ORV Park. When the park opened in September 2020, it was the culmination of years of planning with OCPR staff, the Michigan Department of Natural Resources, and Groveland and Holly Township Officials. Recognizing the positive impact that an off -road vehicle park would make beyond the reaches of their communities, it was DePalma and Kullis (and their respective boards and committees) who gave Holly Oaks ORV Park the "green light" when the project was first in its planning stages. They had the vision that the ORV Park would bring not only recreation, but also increased revenue for existing businesses, new commercial opportunities and a larger tax base for their communities. Staff is very pleased to honor Bob DePalma and George Kullis with this award for all their support over the past 5+ years and look forward to continuing to work with both townships in the years to come. 18 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 8 A-2, A-3 & A-4 COMMUNICATIONS AND MARKETING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Desiree Stanfield, Supervisor — Marketing and Communications Submitted: February 17, 2021 Subject: mParks 2021 Awards INTRODUCTION Mike Boyd received the 2021 Park Resources Leadership Award. Boyd, Waterford Oaks Park Supervisor, also oversees Highland Oaks and Rose Oaks county parks. Boyd was recognized for his commitment to and enthusiasm for mParks' Parks Resource Focus Group. By his leadership, the group hosts events for parks and recreation professionals such as the Mowdeo, chain saw workshops, and annual MIOSHA training days. Boyd is a park supervisor in charge of Waterford Oaks, Rose Oaks, and Highland Oaks county parks. Kelley Moss is to be congratulated for her program Quest for Adventure which has won the 2021 Innovative Programming Award. Moss is a Recreation Program Supervisor. Moss developed themed scavenger hunts for communities during the COVID-19 pandemic as a creative way to challenge families to get outdoors. In 2020, her program logged 2,650 participants in 10 communities and had enthusiastic feedback from families. Recreation Program Supervisor Sandy Dorey, Parks Historian Carol Bacak-Egbo and Natural Resource Project Coordinator Sarah Cook-Maylen received the COVID-19 Engagement Award for their I Spy Program. Participants were invited to explore the Oakland County Parks in a virtual or physical game of I Spy. History and natural features of the parks were highlighted. The program ran June -September 2020. Awards were presented at the mParks 2021 Virtual mParks Conference in early February. 19 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 8 B-1 COMMUNICATIONS AND MARKETING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Submitted: February 19, 2021 Subject: Recognition of Steve Langlois INTRODUCTION AND HISTORY Steve Langlois has worked part-time for Oakland County Parks and Recreation for 38 years. He was a long- time employee of Rochester Schools. Langlois is a Groundskeeper II. His wealth of knowledge and hard work have been invaluable to the parks system. Langlois has worked primarily for the Mobile Recreation Unit and recently operated heavy equipment for projects at the Holly Oaks ORV Park. He has also been key to the set-up and operations of recreation activities for the annual Fire & Ice event in downtown Rochester every winter. Steve excels at planning for and setting up special events. He has an ability to adapt to any situation and look for ways to improve staff efforts. He was instrumental in the planning and execution of the World Championship of BMX hosted at the Waterford Oaks BMX Track. Additionally, he has long represented OCPR at the annual Michigan Senior Olympics, hosted by the Older Persons Commission, and has also served on the Board of Directors for the Michigan Senior Olympics. Join us in recognizing Steve Langlois, for his dedication and service to the residents of Oakland County. He is one of the parks system's `unsung heroes' whose efforts and contributions deserve to be noticed. 20 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 8 B-2 ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks & Recreation Operations Submitted: February 25, 2021 Subject: Recognition of OCPR Commissioner Robert E. Kostin INTRODUCTION AND HISTORY Gary R. McGillivray, Chairman of the Oakland County Parks and Recreation Commission, will be recognizing Mr. Robert E. Kostin for his many dedicated years of service to the Oakland County Parks and Recreation Commission at the meeting on March 3, 2021. 21 1�1G1.�AG1\IDke—o owI&i �_1;i ►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 9 A ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: February 24, 2021 Subject: COMMUNICATION ITEM — Capital Improvement Expense and Planned Use of Balance Summary and Unrestricted Net Position Projection Report INTRODUCTION There are two agenda items on today's agenda requiring Unrestricted Net Position funding; Natural Resources — Prescribed Burning ($70,000) and ADA Min -grant program costs of ($23,000) for a concrete beach access sidewalk and sensory playground equipment at Groveland Oaks Park and an ADA golf cart at Lyon Oaks Golf Course. In addition, FY2021 budget revenue/expense amendments of $5,379,840 are presented in the Fiscal Services FY2021 First Quarter Financial Forecast in the Consent Agenda. Revenue Amendments include: Property Tax Levy $7,846,300, Planned Use of Balance ($2,412,046), Income from Investments ($100,000) and Prior Years Adjustments and Refunds $45,586. Expense Amendments include: Budgeted Equity Adjustments $4,312,986, Transfer to Municipalities $521,250, Depreciation $414,500, Adj. Prior Years Exp $3,058, BMX Salaries and Fringes $5,250, and a zero -sum Facilities Maintenance budget allocation. The balance of Unrestricted Net Position as of January 31, 2021 is $22,085,747. This is an increase of $7,843,071 from the December 31, 2020 balance of $14,242,676, the result of January 2021 Property Tax Levy collections. The FY2021 amended budget is $28,082,762 and will be revised to $33,462,602 pending approval of the FY2021 Fiscal Services First Quarter Financial Forecast budget amendments. The Unrestricted Net Position policy sets a recommended balance of funds to be set at 50% of the operating budget. The revised requirement of Unrestricted Net Position funds is $16,731,301. The Parks and Recreation fund is currently $5,354,446 above the policy requirement. 22 Agenda Item 9 A Parks and Recreation Commission Unrestricted Net Position Forecast As of January 31, 2021 Unrestricted Net Illustrative Net Position - Unrestricted Position Unrestricted Net Position Balance: As of January 31, 2021 $ 22,085,747 Budget FY2021 Planned Use of Balance (Estimated Operating Loss) $ (2,412,046) Add back: Depreciation $ 3,289,297 $ 877,251 $ 877,251 Capital Improvement and Equipment Budget Expenses to Date Remaining FY2021 Capital Equipment Budget $ 353,825 $ 166,037 $ 187,788 FY2017-FY2021 Active Capital Improvement Projects $ 4,622,858 $ 3,698,149 $ 924,709 $ 4,976,683 $ 3,864,186 $ 1,112,497 $ (1,112,497) Approved Amendments vet to be posted: None $ - Agenda Amendments to be approved at the March meeting: Natural Resources - Prescribed Burning $ (70,000) Unrestricted Net Position ADA Maintenance $ (23,000) Unrestricted Net Position FY2021 1st Quarter Financial Forecast - net of amendments above $ 5,472,840 Operating Budget $ 5,379,840 Projected Net Position - Unrestricted September 30, 2021 $ 27,230,341 Prepared by Fiscal Services: 2/24/2021 Unrestricted Net Position 23 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 FISCAL SERVICES - P&R ACCOUNTING To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Jennifer Adcock, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: February 19, 2021 Subject: OCPR Monthly Financial Reports (January 2021, FY2021) 10. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER January 2021 (FM 4, FY 2021) 10. B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER January 2021 (FM 4, FY 2021) 10. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM January 2021 (FM 4, FY 2021) 10. D. CAPITAL EQUIPMENT REPORT January 2021 (FM 4, FY 2021) 10. E. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT January 2021 (FM 4, FY 2021) 10. F. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION January 2021 (FM 4, FY 2021) 24 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT Consent Agenda Item 10 A FM 4 FY 2021 FOR MONTH ENDING 01/31/2021 2021 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 13,765,000.00 9,607,200.08 4,157,799.92 69.8% Capital Contributions 0.00 0.00 0.00 0.0% Other 898,125.00 74,568.58 823,556.42 8.3% GLEN OAKS GOLF COURSE 816,700.00 80,463.36 736,236.64 9.9% LYON OAKS GOLF COURSE 1,202,000.00 111,898.92 1,090,101.08 9.3% RED OAKS GOLF COURSE 350,000.00 37,548.21 312,451.79 10.7% SPRINGFIELD OAKS GOLF COURSE 737,561.00 68,230.79 669,330.21 9.3% WHITE LAKE OAKS GOLF COURSE 755,300.00 60,646.94 694,653.06 8.0% ADDISON OAKS CONFERENCE CENTER 152,000.00 0.00 152,000.00 0.0% GLEN OAKS CONFERENCE CENTER 128,145.00 0.00 128,145.00 0.0% GROVELAND OAKS CONCESSIONS 58,500.00 181.84 58,318.16 0.3% LYON OAKS CONFERENCE CENTER 43,000.00 1,074.82 41,925.18 2.5% LYON OAKS RESTAURANT SVS 199,000.00 14,470.83 184,529.17 7.3% RED OAKS WATERPARK CONCESSIONS 221,015.00 0.00 221,015.00 0.0% SPRINGFIELD OAKS RESTAURANT SV 140,000.00 2,519.43 137,480.57 1.8% WATERFORD OAKS WATERPARK CONCESSIONS 113,000.00 0.00 113,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 78,000.00 0.00 78,000.00 0.0% WHITE LAKE OAKS RESTAURANT SVS 140,500.00 1,932.89 138,567.11 1.4% OAKLAND COUNTY MARKET 190,250.00 31,162.80 159,087.20 16.4% ADDISON OAKS PARK 744,906.00 154,072.90 590,833.10 20.7% GROVELAND OAKS PARK 1,170,968.00 152,160.34 1,018,807.66 13.0% HIGHLAND OAKS PARK 12,550.00 2,987.00 9,563.00 23.8% INDEPENDENCE OAKS PARK 303,346.00 62,295.00 241,051.00 20.5% LYON OAKS PARK 165,000.00 40,913.50 124,086.50 24.8% ORION OAKS PARK 136,200.00 22,786.00 113,414.00 16.7% RED OAKS DOG PARK 48,000.00 18,861.00 29,139.00 39.3% RED OAKS PARK 8,300.00 30.00 8,270.00 0.4% ROSE OAKS PARK 6,600.00 0.00 6,600.00 0.0% SPRINGFIELD OAKS PARK 232,000.00 60,264.31 171,735.69 26.0% WATERFORD OAKS PARK 86,800.00 14,637.00 72,163.00 16.9% HOLLY OAKS ORV PARK 573,000.00 104,605.00 468,395.00 18.3% RECREATION PROGRAMS & SERVICES 315,000.00 14,810.59 300,189.41 4.7% CATALPA OAKS PARK 30,250.00 1,810.00 28,440.00 6.0% RED OAKS WATERPARK 1,470,600.00 43,558.59 1,427,041.41 3.0% WATERFORD OAKS BMX 500.00 169.00 331.00 33.8% WATERFORD OAKS WATERPARK 378,600.00 0.00 378,600.00 0.0% TOTAL REVENUE 25,670,716.00 10,785,859.72 14,884,856.28 42.0% EXPENSE ADMINISTRATIVE SERVICES 6,349,115.00 1,722,981.04 4,626,133.96 27.1% PARKS PARTNERSHIP 276,320.00 0.00 276,320.00 0.0% AUDITING 40,385.00 1,643.69 38,741.31 4.1 % FISCAL SERVICES ADMINISTRATION 147,801.00 47,852.21 99,948.79 32.4% FISCAL SERVICES PARKS & REC 454,021.00 130,967.71 323,053.29 28.8% GLEN OAKS GOLF COURSE 888,472.00 279,239.49 609,232.51 31.4% LYON OAKS GOLF COURSE 1,353,041.00 392,079.21 960,961.79 29.0% RED OAKS GOLF COURSE 602,017.00 155,365.15 446,651.85 25.8% SPRINGFIELD OAKS GOLF COURSE 736,354.00 232,989.97 503,364.03 31.6% WHITE LAKE OAKS GOLF COURSE 689,135.00 263,044.11 426,090.89 38.2% ADDISON OAKS CONFERENCE CENTER 241,873.00 63,061.28 178,811.72 26.1% GLEN OAKS CONFERENCE CENTER 239,200.00 62,189.02 177,010.98 26.0% GROVELAND OAKS CONCESSIONS 78,706.00 2,957.58 75,748.42 3.8% LYON OAKS CONFERENCE CENTER 195,914.00 71,195.38 124,718.62 36.3% LYON OAKS RESTAURANT SVS 292,440.00 14,332.53 278,107.47 4.9% RED OAKS WATERPARK CONCESSIONS 269,634.00 20,252.87 249,381.13 7.5% SPRINGFIELD OAKS RESTAURANT SV 241,396.00 25,504.86 215,891.14 10.6% WATERFORD OAKS WATERPARK CONCESSIONS 100,964.00 1,907.19 99,056.81 1.9% WHITE LAKE OAKS CONFERENCE CENTER 184,291.00 61,836.78 122,454.22 33.6% WHITE LAKE OAKS RESTAURANT SVS 268,650.00 19,314.14 249,335.86 7.2% OAKLAND COUNTY MARKET 205,890.00 52,107.91 153,782.09 25.3% ADDISON OAKS PARK 1,608,840.00 432,893.43 1,175,946.57 26.9% GROVELAND OAKS PARK 1,440,150.00 320,666.39 1,119,483.61 22.3% HIGHLAND OAKS PARK 67,050.00 18,746.37 48,303.63 28.0% INDEPENDENCE OAKS PARK 1,178,626.00 297,565.66 881,060.34 25.2% LYON OAKS PARK 304,201.00 86,574.05 217,626.95 28.5% ORION OAKS PARK 185,430.00 54,241.39 131,188.61 29.3% RED OAKS DOG PARK 138,466.00 37,633.21 100,832.79 27.2% RED OAKS PARK 184,114.00 57,633.48 126,480.52 31.3% ROSE OAKS PARK 67,050.00 24,406.77 42,643.23 36.4% SPRINGFIELD OAKS PARK 573,887.00 149,286.15 424,600.85 26.0% WATERFORD OAKS PARK 698,672.00 239,470.06 459,201.94 34.3% HOLLY OAKS ORV PARK 691,359.00 154,573.50 536,785.50 22.4% RECREATION PROGRAMS & SERVICES 1,724,188.00 399,647.01 1,324,540.99 23.2% CATALPA OAKS PARK 212,176.00 42,394.70 169,781.30 20.0% RED OAKS WATERPARK 1,565,922.00 215,228.19 1,350,693.81 13.7% WATERFORD OAKS BMX 11,800.00 3,875.32 7,924.68 32.8% WATERFORD OAKS WATERPARK 680,776.00 61,356.20 619,419.80 9.0% FACILITIES & MAINTENANCE 2,894,436.00 445,183.68 2,449,252.32 15.4% INTERNAL FUND CHARGES * 0.00 0.00 0.00 N/A TOTAL EXPENSE 28,082,762.00 6,662,197.68 21,420,564.32 23.7% REVENUE OVER/(UNDER) EXPENSE (2,412,046.00) 4,123,662.04 * Internal Fund YTD Expense: Internal Service and other funds payments in transit 25 Consent Agenda Item 10 B OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 4 FY 2021 FOR MONTH ENDING 01/31/2021 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 9,681,768.66 1,722,981.04 7,958,787.62 1,715,983.56 7,965,785.10 PARKS PARTNERSHIP 0.00 0.00 0.00 0.00 0.00 AUDITING 0.00 1,643.69 (1,643.69) 1,643.69 (1,643.69) FISCAL SERVICES ADMINISTRATION 0.00 47,852.21 (47,852.21) 47,852.21 (47,852.21) FISCAL SERVICES PARKS & REC 0.00 130,967.71 (130,967.71) 130,967.71 (130,967.71) ADMINISTRATIVE SERVICES SUB -TOTAL 9,681,768.66 1,903,444.65 7,778,324.01 1,896,447.17 7,785,321.49 GOLF: GLEN OAKS GOLF COURSE 80,463.36 279,239.49 (198,776.13) 225,940.76 (145,477.40) LYON OAKS GOLF COURSE 111,898.92 392,079.21 (280,180.29) 273,903.25 (162,004.33) RED OAKS GOLF COURSE 37,548.21 155,365.15 (117,816.94) 106,696.02 (69,147.81) SPRINGFIELD OAKS GOLF COURSE 68,230.79 232,989.97 (164,759.18) 201,111.05 (132,880.26) WHITE LAKE OAKS GOLF COURSE 60,646.94 263,044.11 (202,397.17) 225,218.19 (164,571.25) GOLF SUB -TOTAL 358,788.22 1,322,717.93 (963,929.71) 1,032,869.27 (674,081.05) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 0.00 63,061.28 (63,061.28) 32,350.56 (32,350.56) GLEN OAKS CONFERENCE CENTER 0.00 62,189.02 (62,189.02) 22,050.86 (22,050.86) GROVELAND OAKS CONCESSIONS 181.84 2,957.58 (2,775.74) 1,221.46 (1,039.62) LYON OAKS CONFERENCE CENTER 1,074.82 71,195.38 (70,120.56) 42,138.86 (41,064.04) LYON OAKS RESTAURANT SVC 14,470.83 14,332.53 138.30 14,107.13 363.70 RED OAKS WATERPARK CONCESSIONS 0.00 20,252.87 (20,252.87) 19,056.23 (19,056.23) SPRINGFIELD OAKS RESTAURANT SV 2,519.43 25,504.86 (22,985.43) 19,422.86 (16,903.43) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 1,907.19 (1,907.19) 723.31 (723.31) WHITE LAKE OAKS CONFERENCE CENTER 0.00 61,836.78 (61,836.78) 34,112.34 (34,112.34) WHITE LAKE OAKS RESTAURANT SVC 1,932.89 19,314.14 (17,381.25) 18,680.14 (16,747.25) FOOD SERVICES SUB -TOTAL 20,179.81 342,551.63 (322,371.82) 203,863.75 (183,683.94) COUNTY MARKET: OAKLAND COUNTY MARKET 31,162.80 52,107.91 (20,945.11) 50,913.15 (19,750.35) COUNTY MARKET SUB -TOTAL 31,162.80 52,107.91 (20,945.11) 50,913.15 (19,750.35) PARKS: ADDISON OAKS PARK 154,072.90 432,893.43 (278,820.53) 322,031.35 (167,958.45) GROVELAND OAKS PARK 152,160.34 320,666.39 (168,506.05) 211,331.33 (59,170.99) HIGHLAND OAKS PARK 2,987.00 18,746.37 (15,759.37) 6,245.37 (3,258.37) INDEPENDENCE OAKS PARK 62,295.00 297,565.66 (235,270.66) 221,436.59 (159,141.59) LYON OAKS PARK 40,913.50 86,574.05 (45,660.55) 64,337.73 (23,424.23) ORION OAKS PARK 22,786.00 54,241.39 (31,455.39) 42,363.55 (19,577.55) RED OAKS DOG PARK 18,861.00 37,633.21 (18,772.21) 28,486.89 (9,625.89) RED OAKS PARK 30.00 57,633.48 (57,603.48) 52,653.47 (52,623.47) ROSE OAKS PARK 0.00 24,406.77 (24,406.77) 12,654.45 (12,654.45) SPRINGFIELD OAKS PARK 60,264.31 149,286.15 (89,021.84) 84,001.23 (23,736.92) WATERFORD OAKS PARK 14,637.00 239,470.06 (224,833.06) 190,442.46 (175,805.46) HOLLY OAKS ORV PARK 104,605.00 154,573.50 (49,968.50) 152,437.51 (47,832.51) PARKS SUB -TOTAL 633,612.05 1,873,690.46 (1,240,078.41) 1,388,421.93 (754,809.88) RECREATION: RECREATION PROGRAMS & SERVICES 14,810.59 399,647.01 (384,836.42) 384,766.72 (369,956.13) CATALPA OAKS PARK 1,810.00 42,394.70 (40,584.70) 17,929.48 (16,119.48) RED OAKS WATERPARK 43,558.59 215,228.19 (171,669.60) 118,369.04 (74,810.45) WATERFORD OAKS BMX 169.00 3,875.32 (3,706.32) 3,247.08 (3,078.08) WATERFORD OAKS WATERPARK 0.00 61,356.20 (61,356.20) 41,473.72 (41,473.72) RECREATION SUB -TOTAL 60,348.18 722,501.42 (662,153.24) 565,786.04 (505,437.86) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 445,183.68 (445,183.68) 425,786.86 (425,786.86) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 445,183.68 (445,183.68) 425,786.86 (425,786.86) OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB -TOTAL 0.00 0.00 0.00 0.00 0.00 TOTAL 10,785,859.72 6,662,197.68 4,123,662.04 5,564,088.17 5,221,771.55 * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakciov.com/mqtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 26 Consent Agenda Item 10 C 11 PARKS AND REC DEPART Run On: 02/18/2021 at 05:01 PM COUNTY OF OAKLAND January, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 01/31/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage REVENUES TAXES 601208 Delinquent Tax Prior Years 25,000.00 25,000.00 3,861.69 (21,138.31) 15.45% 601637 Property Tax Levy 13,740,000.00 13,740,000.00 9,603,338.39 (4,136,661.61) 69.89% TOTAL TAXES 13,765,000.00 13,765,000.00 9,607,200.08 (4,157,799.92) 69.79% SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS 0.00% FEDERAL GRANTS TOTAL FEDERAL GRANTS - 0.00% STATE GRANTS 615572 State Capital Grants 199,000.00 (199,000.00) 0.00% TOTAL STATE GRANTS - 199,000.00 (199,000.00) 0.00% OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share 250,000.00 250,000.00 (250,000.00) 0.00% TOTAL OTHER INTERGOVERNMENTAL REVENUES 250,000.00 250,000.00 - (250,000.00) 0.00% CHARGES FOR SERVICES 630084 Antenna Site Management 66,306.00 66,306.00 67,679.98 1,373.98 102.07% 630301 Commission Contracts 40,750.00 40,750.00 415.80 (40,334.20) 1.02% 630308 Commission Food Services 78,495.00 78,495.00 1,507.30 (76,987.70) 1.92% 630469 Deck Tennis 4,000.00 4,000.00 6,450.00 2,450.00 161.25% 630644 Entrance Fees Gen Admission 1,825,000.00 1,825,000.00 - (1,825,000.00) 0.00% 630651 Entrance Fees Swimming Class 13,000.00 13,000.00 - (13,000.00) 0.00% 630693 Fees Camping 1,554,000.00 1,554,000.00 233,389.00 (1,320,611.00) 15.02% 630700 Fees Day Use 1,092,100.00 1,092,100.00 255,692.00 (836,408.00) 23.41% 630707 Fees Driving Range 93,000.00 93,000.00 5,483.00 (87,517.00) 5.90% 630847 Greens Fees 2,436,500.00 2,436,500.00 191,528.00 (2,244,972.00) 7.86% 631001 Interest on Delinquent Taxes (1,000.00) (1,000.00) (50.78) 949.22 5.08% 631127 Maintenance Contracts 8,000.00 8,000.00 - (8,000.00) 0.00% 631253 Miscellaneous 3,815.00 3,815.00 0.50 (3,814.50) 0.01% 631330 NSF Check Fees 25.00 25.00 - (25.00) 0.00% 631743 Refunds Miscellaneous 4,900.00 4,900.00 487.62 (4,412.38) 9.95% 631771 Reimb 3rd Party 200.00 200.00 - (200.00) 0.00% 631799 Reimb Contracts 278,100.00 278,100.00 307.00 (277,793.00) 0.11% 631911 Rent House 71,125.00 71,125.00 19,782.00 (51,343.00) 27.81% 631918 Rental Equipment 79,400.00 79,400.00 2,204.50 (77,195.50) 2.78% 631925 Rental Facilities 649,700.00 649,700.00 81,259.50 (568,440.50) 12.51% 631932 Rental Golf Carts 1,152,000.00 1,152,000.00 139,774.00 (1,012,226.00) 12.13% 631946 Rental Units or Events 173,000.00 173,000.00 - (173,000.00) 0.00% 632037 Sales Retail 1,095,500.00 1,095,500.00 40,031.61 (1,055,468.39) 3.65% 632128 Special and Sanctioned Races - - 8.00 8.00 0.00% 632135 Special Contracts 172,500.00 172,500.00 3,130.00 (169,370.00) 1.81% 632261 Temporary Licenses 7,000.00 7,000.00 22,000.00 15,000.00 314.29% 632443 Water Feature Ride 6,000.00 6,000.00 - (6,000.00) 0.00% 632471 Weekly Races - - 161.00 161.00 0.00% TOTAL CHARGES FOR SERVICES 10,903,416.00 10,903,416.00 1,071,240.03 (9,832,175.97) 9.82% EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES 0.00% INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY 0.00% CONTRIBUTIONS 650104 Contributions Operating 800.00 800.00 1,780.00 980.00 222.50% 650105 Contributions -State Grants 30,000.00 30,000.00 - (30,000.00) 0.00% 650305 Sponsorships 82,500.00 82,500.00 (82,500.00) 0.00% 27 Consent Agenda Item 10 C 11 PARKS AND REC DEPART Run On: 02/18/2021 at 05:01 PM COUNTY OF OAKLAND January, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 01/31/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage TOTAL CONTRIBUTIONS 113,300.00 113,300.00 1,780.00 (111,520.00) 1.57% INVESTMENT INCOME 655077 Accrued Interest Adjustments 40,000.00 40,000.00 (19,865.96) (59,865.96) -49.66% 655385 Income from Investments 400,000.00 400,000.00 68,153.52 331,846.48) 17.04% TOTAL INVESTMENT INCOME 440,000.00 440,000.00 48,287.56 391,712.44) 10.97% OTHER REVENUE 670114 Cash Overages - - 39.50 39.50 0.00% 670456 Prior Years Adjustments 43,563.89 43,563.89 0.00% 670570 Refund Prior Years Expenditure 2,326.63 2,326.63 0.00% 670741 Sale of Scrap 539.13 539.13 0.00% TOTAL OTHER REVENUES 46,469.15 46,469.15 0.00% GAIN(LOSS) EXCHANGE OF ASSETS 675660 Gain on Sale of Vehicles 10,882.90 10,882.90 0.00% TOTAL GAIN(LOSS) EXCHANGE OF ASSETS - - 10,882.90 10,882.90 0.00% CAPITAL CONTRIBUTIONS TOTAL CAPITAL CONTRIBUTIONS - - 0.00% INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES 0.00% PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS 0.00% TRANSFERS IN TOTAL TRANSFERS IN 0.00% PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,611,046.00 2,412,046.00 (2,412,046.00) 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,611,046.00 2,412,046.00 _(2,412,046.00) 0.00% TOTAL REVENUES 28,082,762.00 28,082,762.00 10,785,859.72 (17,296,902.28) EXPENDITURES SALARIES 702010 Salaries Regular 10,773,462.00 10,773,462.00 2,069,103.70 8,704,358.30 19.21% 702030 Holiday 181,568.23 (181,568.23) 0.00% 702050 Annual Leave 94,024.39 (94,024.39) 0.00% 702080 Sick Leave 32,896.52 (32,896.52) 0.00% 702100 Retroactive - - 802.44 (802.44) 0.00% 702110 Per Diem 9,500.00 9,500.00 1,530.00 7,970.00 16.11% 702140 Other Miscellaneous Salaries - - 44,062.53 (44,062.53) 0.00% 702190 Workers Compensation Pay 506.79 (506.79) 0.00% 702200 Death Leave 1,520.59 (1,520.59) 0.00% 702300 Disaster Non -Prod Salaries - - 25,518.65 (25,518.65) 0.00% 712020 Overtime 179,900.00 179,900.00 26,635.29 153,264.71 14.81% 712040 Holiday Overtime 1,000.00 1,000.00 3,620.13 (2,620.13) 362.01% 712090 On Call 30,300.00 30,300.00 22,608.21 7,691.79 74.61% TOTAL SALARIES 10,994,162.00 10,994,162.00 2,504,397.47 8,489,764.53 22.78% FRINGE BENEFITS 722740 Fringe Benefits 3,842,419.00 3,842,419.00 - 3,842,419.00 0.00% 722750 Workers Compensation 47,961.37 (47,961.37) 0.00% 722760 Group Life 3,798.05 (3,798.05) 0.00% 722770 Retirement 499,132.89 (499,132.89) 0.00% 28 Consent Agenda Item 10 C 11 PARKS AND REC DEPART Run On: 02/18/2021 at 05:01 PM COUNTY OF OAKLAND January, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 01/31/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 722780 Hospitalization 306,106.54 (306,106.54) 0.00% 722790 Social Security 145,914.56 (145,914.56) 0.00% 722800 Dental 29,945.73 (29,945.73) 0.00% 722810 Disability 27,935.10 (27,935.10) 0.00% 722820 Unemployment Insurance 2,459.91 (2,459.91) 0.00% 722850 Optical - - 2,864.63 (2,864.63) 0.00% 722900 Fringe Benefit Adjustments 5,656.00 5,656.00 - 5,656.00 0.00% TOTAL FRINGE BENEFITS 3,848,075.00 3,848,075.00 1,066,118.78 2,781,956.22 27.71% TOTAL CONTROLLABLE PERSONNEL 14,842,237.00 14,842,237.00 3,570,516.25 11,271,720.75 CONTRACTUAL SERVICES 730037 Adj Prior Years Exp - - 3,058.39 (3,058.39) 0.00% 730072 Advertising 105,000.00 105,000.00 18,484.15 86,515.85 17.60% 730114 Auction Expense - - 262.54 (262.54) 0.00% 730121 Bank Charges 5,000.00 5,000.00 594.34 4,405.66 11.89% 730198 Building Maintenance Charges 556,450.00 556,450.00 93,542.72 462,907.28 16.81% 730240 Cash Shortage - - 203.00 (203.00) 0.00% 730247 Charge Card Fee 161,750.00 161,750.00 45,843.30 115,906.70 28.34% 730373 Contracted Services 99,900.00 99,900.00 12,690.75 87,209.25 12.70% 730429 Custodial Services 25,250.00 25,250.00 5,875.20 19,374.80 23.27% 730562 Electrical Service 590,750.00 590,750.00 106,944.87 483,805.13 18.10% 730611 Employees Medical Exams 1,170.00 1,170.00 - 1,170.00 0.00% 730646 Equipment Maintenance 460,500.00 460,500.00 107,351.77 353,148.23 23.31% 730653 Equipment Rental 107,290.00 107,290.00 48,784.31 58,505.69 45.47% 730786 Garbage and Rubbish Disposal 48,900.00 48,900.00 6,917.24 41,982.76 14.15% 730789 General Program Administration 918,450.00 918,450.00 - 918,450.00 0.00% 730814 Grounds Maintenance 1,069,550.00 1,069,550.00 361,982.48 707,567.52 33.84% 730926 Indirect Costs 1,023,000.00 1,023,000.00 218,964.50 804,035.50 21.40% 731059 Laundry and Cleaning 16,895.00 16,895.00 2,749.75 14,145.25 16.28% 731073 Legal Services 500.00 500.00 180.00 320.00 36.00% 731115 Licenses and Permits 33,275.00 33,275.00 8,316.85 24,958.15 24.99% 731136 Logos Trademarks Intellect Prp 5,025.00 5,025.00 - 5,025.00 0.00% 731143 Mail Handling -Postage Svc - - 233.76 (233.76) 0.00% 731213 Membership Dues 18,520.00 18,520.00 3,519.00 15,001.00 19.00% 731241 Miscellaneous 25,550.00 25,550.00 3,137.02 22,412.98 12.28% 731269 Natural Gas 179,650.00 179,650.00 43,636.43 136,013.57 24.29% 731339 Periodicals Books Publ Sub 850.00 850.00 16.55 833.45 1.95% 731346 Personal Mileage 15,400.00 15,400.00 1,656.95 13,743.05 10.76% 731388 Printing 68,050.00 68,050.00 3,324.83 64,725.17 4.89% 731500 Public Information 50,835.00 50,835.00 4,813.08 46,021.92 9.47% 731577 Refund Prior Years Revenue - - 726.00 (726.00) 0.00% 731626 Rent 54,415.00 54,415.00 - 54,415.00 0.00% 731633 Rental Property Maintenance 13,600.00 13,600.00 1,906.37 11,693.63 14.02% 731689 Security Expense 1,172,942.00 1,172,942.00 320,869.23 852,072.77 27.36% 731780 Software Support Maintenance 16,480.00 16,480.00 4,326.28 12,153.72 26.25% 731836 Sponsorship 8,700.00 8,700.00 - 8,700.00 0.00% 731878 Sublet Repairs 600.00 600.00 550.00 50.00 91.67% 731941 Training 45,925.00 45,925.00 6,166.37 39,758.63 13.43% 732018 Travel and Conference 50,500.00 50,500.00 3,918.99 46,581.01 7.76% 732020 Travel Employee Taxable Meals 600.00 600.00 - 600.00 0.00% 732039 Twp and City Treas Bonds 2,500.00 2,500.00 - 2,500.00 0.00% 732046 Uncollectable Accts Receivable - - 418.00 (418.00) 0.00% 732102 Water and Sewage Charges 274,250.00 274,250.00 69,315.26 204,934.74 25.27% 732165 Workshops and Meeting 1,750.00 1,750.00 - 1,750.00 0.00% TOTAL CONTRACTUAL SERVICES 7,229,772.00 7,229,772.00 1,511,280.28 5,718,491.72 20.90% NON DEPARTMENTAL TOTAL NON DEPARTMENTAL - - - 0.00% COMMODITIES 29 Consent Agenda Item 10 C 11 PARKS AND REC DEPART Run On: 02/18/2021 at 05:01 PM COUNTY OF OAKLAND January, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 01/31/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 750063 Custodial Supplies 79,550.00 79,550.00 3,448.68 76,101.32 4.34% 750140 Employee Footwear 7,140.00 7,140.00 1,668.95 5,471.05 23.37% 750154 Expendable Equipment 134,400.00 134,400.00 5,586.23 128,813.77 4.16% 750287 Maintenance Supplies 3,300.00 3,300.00 520.95 2,779.05 15.79% 750385 Merchandise 487,600.00 487,600.00 20,247.00 467,353.00 4.15% 750392 Metered Postage 8,000.00 8,000.00 1,067.52 6,932.48 13.34% 750399 Office Supplies 47,400.00 47,400.00 6,839.20 40,560.80 14.43% 750448 Postage -Standard Mailing - - 11.00 (11.00) 0.00% 750476 Recreation Supplies 113,800.00 113,800.00 3,162.35 110,637.65 2.78% 750504 Small Tools 119,975.00 119,975.00 20,069.53 99,905.47 16.73% 750511 Special Event Supplies 143,400.00 143,400.00 5,365.10 138,034.90 3.74% 750581 Uniforms 68,850.00 68,850.00 9,357.07 59,492.93 13.59% TOTAL COMMODITIES 1,213,415.00 1,213,415.00 77,343.58 1,136,071.42 6.37% CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - 0.00% DEPRECIATION 761042 Depreciation Park Improvements 1,746,537.00 1,746,537.00 654,902.67 1,091,634.33 37.50% 761084 Depreciation Buildings 841,250.00 841,250.00 300,408.12 540,841.88 35.71% 761121 Depreciation Equipment 248,610.00 248,610.00 137,464.40 111,145.60 55.29% 761156 Depreciation Vehicles 38,400.00 38,400.00 5,334.32 33,065.68 13.89% TOTAL DEPRECIATION 2,874,797.00 2,874,797.00 1,098,109.51 1,776,687.49 38.20% INTERGOVERNMENTAL 762011 Transfer to Municipalities 276,320.00 276,320.00 276,320.00 0.00% TOTAL INTERGOVERNMENTAL 276,320.00 276,320.00 276,320.00 0.00% BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - - - 0.00% PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS 0.00% INTEREST ON DEBT TOTAL INTEREST ON DEBT 0.00% PAYING AGENT FEES TOTAL PAYING AGENT FEES 0.00% PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT 0.00% DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED 0.00% TOTAL CONTROLLABLE OPERATING 11,594,304.00 11,594,304.00 2,686,733.37 8,907,570.63 INTERNAL SERVICES 771639 Drain Equipment 27,000.00 27,000.00 15,517.33 11,482.67 57.47% 773630 Info Tech Development 25,000.00 25,000.00 7,729.50 17,270.50 30.92% 774636 Info Tech Operations 573,327.00 573,327.00 149,957.78 423,369.22 26.16% 774637 Info Tech Managed Print Svcs 28,950.00 28,950.00 3,103.92 25,846.08 10.72% 774677 Insurance Fund 252,050.00 252,050.00 51,262.10 200,787.90 20.34% 775754 Maintenance Department Charges 78,500.00 78,500.00 11,358.67 67,141.33 14.47% 776659 Motor Pool Fuel Charges 89,820.00 89,820.00 13,484.98 76,335.02 15.01% 776661 Motor Pool 410,754.00 410,754.00 107,048.75 303,705.25 26.06% 778675 Telephone Communications 130,820.00 130,820.00 45,485.03 85,334.97 34.77% TOTAL INTERNAL SERVICES 1,616,221.00 1,616,221.00 404,948.06 1,211,272.94 25.06% TOTAL INTERNAL SUPPORT 1,616,221.00 1,616,221.00 404,948.06 1,211,272.94 Q Consent Agenda Item 10 C 11 PARKS AND REC DEPART Run On: 02/18/2021 at 05:01 PM Account Account Title TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS TOTAL BUDGETED EQUITY ADJUSTMENTS TOTAL EXPENDITURES COUNTY OF OAKLAND January, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 01/31/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget Percentage 30,000.00 30,000.00 30,000.00 0.00% 30,000.00 30,000.00 30,000.00 0.00% - - - 0.00% 28,082,762.00 28,082,762.00 6,662,197.68 21,420,564.32 31 Consent Agenda Item 10 D OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital Equipment Report Fiscal Month 4, FY2021, as of 1/31/2021 *** Please inform Fiscal Services of any planned changes in budgeted purchases *** Date Budget Actual Projected Approved Qty. Center Item Category Budget Expense Expense 06/03/20 1 ADD Zero Turn Mower P EQP 14,000.00 18,116.00 - 06/03/20 1 ADD Utility Vehicle P_EQP 9,500.00 9,781.99 - ADD Total 23,500.00 27,897.99 - 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - 06/03/20 1 FM Generator P EQP 27,000.00 - 28,163.00 FM Total 98,325.00 73,410.00 28,163.00 06/03/20 1 CAT Utility Vehicle w/top P_EQP 12,000.00 12,814.36 - CAT Total 12,000.00 12,814.36 - 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 - 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 - 06/03/20 1 GLG Turbine Blower P EQP 8,000.00 7,964.66 - GLG Total 27,000.00 23,621.76 - 06/03/20 1 GRV Zero Turn Mower P EQP 14,000.00 - 14,000.00 06/03/20 1 GRV Dump Trailer P_EQP 9,000.00 7,201.00 - GRV Total 23,000.00 7,201.00 14,000.00 06/03/20 1 LYG Fairway Mower P_EQP 58,000.00 - 62,074.68 06/03/20 1 LYG Greens Mower P EQP 38,000.00 - 38,944.91 LYG Total 96,000.00 - 101,019.59 06/03/20 1 ORN Zero Turn Mower P EQP 14,000.00 13,127.00 - ORN Total 14,000.00 13,127.00 - 06/03/20 1 REC Trailer P EQP 11,000.00 - 11,000.00 REC Total 11,000.00 - 11,000.00 06/03/20 1 SPG Turbine Blower P EQP 8,000.00 7,964.66 - SPG Total 8,000.00 7,964.66 - 06/03/20 1 WTR Utility Vehicle P_EQP 9,000.00 - 9,000.00 WTR Total 9,000.00 - 9,000.00 06/03/20 1 WLG Greens Mower P EQP 32,000.00 - 33,532.42 WLG Total 32,000.00 - 33,532.42 Grand Total 353,825.00 166,036.77 196,715.01 (Over)/Under Budget Comments (4,116.00) V#1488914 Asset ID# 13384 (281.99) V#1499915 Asset ID# 13433 (4,397.99) V#1479392 Asset ID#13346. (1,042.50) V#1490227 Addition to asset (cover). V#1479392 Asset ID#13365. (1,042.50) V#1490227 Addition to asset (cover) (1,163.00) Bid - Ramsay-Bliese Corp (3,248.00) (814.36) V#1499917 Asset ID# 13434 (814.36) 1,671.45 V#1500579 Asset ID# 13440 1,671.45 V#1500579 Asset ID# 13458 35.34 V#1499918 Asset ID# 13435 3,378.24 1,799.00 V#1491490 Asset ID# 13396 1,799.00 (4,074.68) Bid - Spartan Distributors (944.91) Bid - Spartan Distributors (5,019.59) 873.00 V#1499920 Asset ID# 13436 873.00 35.34 V#1495975 Asset ID# 13412 35.34 (1,532.42) Bid - Spartan Distributors (1,532.42) (8,926.78) 32 Consent Agenda Item 10 E REVENUES: 5-YEAR AVERAGE REVENUE Percentage of Total Amended Budget/Alottment Planned Use of Balance Amended Budget Actual Revenues by Controllable Category: Taxes Intergovernmental Revenues Charges for Services Contributions Investment Income Other Revenue Total Actuals Avg. Monthly Revenue Over/(Under) EXPENSES: 5-YEAR AVERAGE EXPENSE Percentage of Total Amended Budget/Alottment Actual Expenses by Controllable Category: Salaries Fringe Benefits Contractual Services Commodities Depreciation Internal Services Intergovernmental Transfers Out Actuals Avg. Monthly Expenses (Over)/Under Total Avg Monthly Favorability/(Unfavorability) TOTALS: Monthly Actual Revenue Over/(Under) Expenses Cumulative Actual Revenue Over/(Under) Expenses Unrestricted Net Position Unrestricted Net FY2021 Amended Position 10/1/20 Budget October $436,459 1.88% $ 25,471,716 $478,965 $ 2,611,046 $28,082,762 $1,629 $0 $552,943 $0 $15,338 $10,529 $18,603,825 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2021 Actuals with 5-Year Average Actuals) As of January 31, 2021 !mber I December I January I February I March I April I May I June I July I August I September I YEAR TO DATE $161,009 $1,079,094 $7,393,102 $2,459,070 $1,876,231 $1,498,218 $1,329,199 $1,753,125 $1,983,312 $1,697,718 $1,544,654 0.69% 4.65% 31.85% 10.59% 8.08% 6.45% 5.73% 7.55% 8.54% 7.31% 6.65% $2,067 $0 $220,447 $100 $12,830 $2,032 $91,051 $9,512,453 $0 $0 $94,934 $202,916 $1,500 $180 $10,393 $9,726 $43,906 $885 $1,553,168 $1,545,894 $1,853,026 $1,550,459 $1,433,759 $1,993,708 $1,790,165 $2,149,129 $2,881,255 $2,590,014 $2,586,843 $3,085,707 6.21% 6.18% 7.41% 6.20% 5.73% 7.97% 7.16% 8.59% 11.52% 10.35% 10.34% 12.34% 612,263.93 641,710.25 523,114.96 $ 727,308.33 216,201.60 246,566.54 237,539.55 365,811.09 42,465.30 488,408.96 555,537.37 424,868.65 37, 585.58 13,147.64 15, 653.03 10, 957.33 273,070.30 273,070.29 273,651.27 278,317.65 64,669.92 56,823.56 234,191.86 49,262.72 $ 19,130,809 $ 16,549,558 $ 14,242,676 $22,085,747 $9,607 $2,504,397 $1,066,119 $1,511,280 $77,344 $1,098,110 $404,948 $0 Prep— by F-1 Services 2/24/2— 33 Consent Agenda Item 10 F Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of February 19, 2021) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 1 I 100000002532 SAC Water Quality Improvements 1/26/2017 10/19/2020 $830,558.00 $926,195.01 ($95,637.01) 111.51% 2 I 100000002821 CAT Storage Electrical 7/12/2018 10/4/2019 $52,056.00 $27,200.00 $24,856.00 52.25% 3 I 100000002853 SPG Clubhouse Renovation 9/25/2018 1/25/2021 $75,000.00 $47,481.55 $27,518.45 63.31% 4 I 100000002856 SPR Clubhouse Renovation 9/25/2018 10/12/2020 $75,000.00 $47,327.54 $27,672.46 63.10% 5 I 100000002857 RDP Insul & Door Replacement 9/25/2018 10/9/2020 $65,000.00 $64,765.00 $235.00 99.64% 6 I 100000002880 RWP Wave Pool Duct Work 10/9/2018 7/22/2019 $19,140.00 $18,915.00 $225.00 98 82% 7 I 100000002915 IND Bailey House Conv Mitigat 11/30/2018 10/28/2020 $40,000.00 $18,849.36 $21,150.64 47.12% 8 I 100000002958 RWP Child Wtr Struct Repl 3/25/2019 2/18/2021 $1,599,540.00 $1,549,671.07 $49,868.93 96.88% 9 I 100000002959 SAC Stormwater Imp 3/25/2019 10/22/2019 $27,027.00 $24,789.00 $2,238.00 91.72% 10I 100000003005 SPG Ext ADA Improvements 7/2/2019 7/2/2019 $9,500.00 $0.00 $9,500.00 0.00% 11I 100000003070 SAC HVAC Replacement 11/13/2019 1/19/2021 $28,235.00 $27,642.67 $592.33 97.90% 121 100000003071 GRV Fed Bridge Repl (150') 11/13/2019 10/19/2020 $18,352.00 $18,352.00 $0.00 100.00% 131 100000003076 LYC Drain System Rpl 11/19/2019 10/31/2020 $10,000.00 $10,108.60 ($108.60) 101.09% 141 100000003093 ACC Electrical Improvements 1/13/2020 1/19/2021 $375,783.00 $204,291.50 $171,491.50 54.36% 151 100000003128 SAC Millpond Dam Restoration 3/26/2020 1/23/2021 $168,530.00 $92,647.96 $75,882.04 54.97% 161 100000003160 RWP San. Pump Station 4/28/2020 2/18/2021 $268,464.00 $252,109.00 $16,355.00 93.91% 171 100000003168 IND Network Upgrade 5/4/2020 9/30/2020 $30,000.00 $30,000.00 $0.00 100.00% 181 100000003169 HRV Boundary Fencing 5/4/2020 9/30/2020 $70,949.00 $74,515.32 ($3,566.32) 105.03% 191 100000003171 HRV Contact Station 5/4/2020 12/31/2020 $20,000.00 $705.30 $19,294.70 3.53% 20I 100000003172 HRV Parking Lot Dev 5/4/2020 1/19/2021 $226,244.00 $25,547.00 $200,697.00 11.29% 211 100000003227 SAC Network Upgrade 6/25/2020 12/31/2020 $15,000.00 $6,064.70 $8,935.30 40.43% 221 100000003258 LYG Irrig. Well Replacement 9/10/2020 9/23/2020 $35,000.00 $34,506.64 $493.36 98.59% 231 100000003259 RWP Shade Structure 9/10/2020 2/18/2021 $39,357.00 $35,369.00 $3,988.00 89.87% Prepared by Fiscal Services: 2/24/2021 CIP - Budget to Actual Report 34 Consent Agenda Item 10 F Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of February 19, 2021) Project ID Description Start Date Last Transaction Date Budget 24 100000003302 RDP Emergency HVAC Repl 11/13/2020 11/13/2020 $16,900.00 251 100000003324 RWP Spl Pad Family Restroom 12/9/2020 2/18/2021 $277,021.00 261 100000003357 SAC Water System Well Replc 1/25/2021 2/18/2021 $223,202.00 27I 100000003363 SPG Park House Roof Rpl 1/27/2021 1/27/2021 $7,000.00 $4,622,858.00 FY2021 Projects Closed to Date: Closed/Capitalized: Expenses to Date Remaining Budget Percentage Completion $0.00 $16,900.00 0.00% $153,537.58 $123,483.42 55.42% $7,558.58 $215,643.42 3.39% $0.00 $7,000.00 0.00% $3,698,149.38 $924,708.62 CIP Proiect # Description Amount 100000002754 CAT Perimeter Path $ 161,622.70 100000002755 CAT Sports Field Grading Irr $ 480,670.00 100000003170 HRV Mt Magna Dev $ 86,420.19 $728,712.89 Prepared by Fiscal Services: 2/24/2021 CIP - Budget to Actual Report 35 Consent Agenda Item 10 G Oakland County Parks and Recreation Commission FY2021 Maintenance Management Plan BUDGET TO ACTUAL EXPENSE REPORT As of February 25, 2021 Cost Title Adopted Adjusted Expended Budget - Center Budget Budget Amount Balance ADM ADA Maintenance Program $20,000 $20,000 $0 $20,000 ADM Fenceline Repair Program $20,000 $20,000 $0 $20,000 ADM Roof Repair Program $20,000 $20,000 $0 $20,000 ADM Asset Removal Program $30,000 $59,796 $764 $59,032 IND Oakhill Residence $30,000 WTR Greenhouse Demolition $8,850 W LG Rental Home Demoltion $20,946 $764 ADM Pavement Maintenance Program $90,000 $90,000 $0 $90,000 ADM Signage Replacement Program $15,000 $15,000 $0 $15,000 ADM Arc Flash Compliance Program Phase IV $50,000 $50,000 $0 $50,000 FM NR Forestry Program $125,000 $125,000 $23,207 $101,793 FM NR Freshwater Stewardship Program $40,000 $40,000 $1,800 $38,200 FM NR Natural Area Stewardship Program $280,000 $280,000 $32,758 $247,243 FM NR Wildlife Management Program $2,750 $2,750 $2,750 FM NR Aerial Deer Survey (2021) $0 $6,480 $6,340 $140 ACC Conference Center Stucco Repair $10,000 $10,000 $10,000 ADD Adam's Lake Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 ADD Disc Golf Course Upgrade $30,000 $30,000 $30,000 GLC Window and Door Replacement $50,000 $50,000 $50,000 GRV Cabin 5 - HVAC Replacement $4,000 $4,000 $4,000 GRV Matthews Island Bridge - Structural Inspection $1,850 $1,850 $1,850 Paradise Island Long Span Bridge - Structural GRV Inspection/Repair $2,350 $2,350 $2,350 IND Maintenance Yard Screening and Landscaping $20,000 $20,000 $20,000 IND River Loop Bridge - Structural Inspection $5,000 $5,000 $5,000 ORN Dog Wash Station - Concrete Expansion $2,500 $2,500 $2,500 RWP Waterpark Bridge - Structural Inspection $10,000 $10,000 $10,000 SAC Ellis Barn Painting $110,000 $110,000 $110,000 SAC Rotary Park Bridge - Structural Inspection $1,250 $1,250 $1,250 WCM Market Pavilion - Structural Inspection $5,000 $5,000 $5,000 WTR Lookout Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 WWP Waterpark Bridge - Structural Inspection $2,500 $2,500 $2,500 Totals $952,200 $981,996 $64,868 $923,468 "Note: Program amounts may be allocated to multipel project locations. 36 0�11I,I A,1\IDlel911111J►1\1�_1;i►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 H ADMINISTRATION — BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Chief of Business Operations Submitted: February 25, 2021 Subject: Parks Purchasing Activity Reports INTRODUCTION AND HISTORY Staff will present a monthly status report on the Purchasing Activity from Month 3 of Fiscal Year 2021 (December 2020) for Parks and Recreation. ATTACHMENTS Monthly Contract AGtivity Log - December 2020 (No Activity) - Monthly Purchasing Expenditure Report - December 2020 STAFF RECOMMENDATION Staff recommends the Commission receive and file the Purchasing Activity from Month 3 of Fiscal Year 2021 (December 2020) for Parks and Recreation. MOTION Move to receive and file the Purchasing Activity Report from Month 3 of Fiscal Year 2021 (December 2020) for Parks and Recreation. 37 OCPR Purchasing Report - December 2020 Consent Agenda Item 10 H FM Department Title Account Title Trans. Amount Vendor Name 3 Addison Oaks Conference Ctr De reciation Buildings $ 6,787.41 Not Vendor Related 3 Addison Oaks Park FAroprietary Equipment Exp $ 18,116.00 Munn Tractor & Lawn Inc 3 Addison Oaks Park Info Tech Operations $ 5,476.62 Not Vendor Related 3 Administrative Services Info Tech Development $ 7,729.50 Not Vendor Related 3 Administrative Services Info Tech Operations $ 7,128.50 Not Vendor Related 3 Capital Improvement Capital Improvement Program $ 9,296.00 Not Vendor Related 3 Capital Improvement Capital Improvement Program $ 6,912.49 Not Vendor Related 3 Capital Improvement Capital Improvement Program $ 19,380.60 CE Gleeson Constructors Inc 3 Capital Improvement Capital Improvement Program $ 12,159.00 CE Gleeson Constructors Inc 3 Capital Improvement Capital Improvement Program $ 8,051.76 CE Gleeson Constructors Inc 3 Capital Improvement Info Tech Operations $ 5,903.98 Not Vendor Related 3 Facilities and Maintenance Info Tech Operations $ 9,740.27 Not Vendor Related 3 Facilities and Maintenance Motor Pool $ 7,203.40 Not Vendor Related 3 Glen Oaks Conference Center Depreciation Buildings $ 7,277.31 Not Vendor Related 3 Glen Oaks Golf De reciation Park Improvements $ 7,076.36 Not Vendor Related 3 Groveland Oaks Park FAroprietary Equipment Exp $ 7,201.00 American Trailer Mart 3 Groveland Oaks Park Depreciation Park Improvements $ 17,602.45 Not Vendor Related 3 Groveland Oaks Park Depreciation Buildings $ 6,796.25 Not Vendor Related 3 Independence Oaks Park Grounds Maintenance $ 9,088.75 Cardno Inc 3 Independence Oaks Park Depreciation Park Improvements $ 9,827.81 Not Vendor Related 3 Independence Oaks Park Depreciation Buildings $ 6,398.25 Not Vendor Related 3 Independence Oaks Park Info Tech Operations $ 5,151.87 Not Vendor Related 3 Lyon Oaks Conference Center Depreciation Buildings $ 7,132.51 Not Vendor Related 3 Lyon Oaks Golf Grounds Maintenance $ 16,864.50 Rentokil North America Inc 3 Lyon Oaks Golf Depreciation Buildings $ 5,475.00 Not Vendor Related 3 Off -Road Vehicle Park Equipment Rental $ 6,503.70 MacAllister Machinery Co Inc 3 Off -Road Vehicle Park Grounds Maintenance $ 16,287.00 Bedrock Express Ltd 3 Rec Programs and Services Info Tech Operations $ 15,903.00 Not Vendor Related 3 Rec Programs and Services Insurance Fund $ 6,782.83 Not Vendor Related 3 Rec Programs and Services Motor Pool $ 5,230.76 Not Vendor Related 3 Red Oaks Golf Depreciation Park Improvements $ 8,474.01 Not Vendor Related 3 Springfield Oaks Golf Grounds Maintenance $ 9,732.04 Rentokil North America Inc 3 Springfield Oaks Park Contracted Services $ 5,289.60 Hubbell Roth and Clark Inc 3 Springfield Oaks Park Depreciation Park Improvements $ 10,979.14 Not Vendor Related 3 Springfield Oaks Park Depreciation Buildings $ 5,010.74 Not Vendor Related 3 Waterford Oaks Park Depreciation Park Improvements $ 9,948.93 Not Vendor Related 3 White Lake Oaks Conf Center Depreciation Buildings $ 6,650.03 Not Vendor Related Additional Accounts Payable Info. HUSTLER SUPER Z 60" ZERO TURN Info Tech Operations Info Tech Development Info Tech Operations V1471994(JFR ARCHITECTS) V1484128/3(CE GLEESON APP#3) Red Oaks Waterpark Children's Red Oaks Waterpark Children's Red Oaks Waterpark Children's Info Tech Operations Info Tech Operations Motor Pool Hydraulic Dump Trailer - Quali Plant Materials (Perennials, T Info Tech Operations Fertilizers and Landscape Chem Oakland County Parks ORV Park ORV Park Earthwork and Mainten Info Tech Operations Insurance Fund Motor Pool Fertilizers and Landscape Chem As Needed Engineering Services Page 1 of 1 38 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 I PLANNING &RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning & Resource Development Submitted: February 25, 2021 Subject: FY 2021 1st Quarter Contributions Report INTRODUCTION AND HISTORY Attached is the FY 2021 1st Quarter Report for Contributions received from October 1, 2020 through December 31, 2020. ATTACHMENTS - FY 2021 1st Quarter Contributions Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the FY2021 1st Quarter Contributions Report. MOTION Move to receive and file the FY 2021 1st Quarter Contributions Report for contributions received from October 1, 2020 through December 31, 2020. 39 Consent Agenda Item 10 I OAKLAND COUNTY PARKS & RECREATION COMMISSION FY 2021 1Q Report for Contributions (Donations) - October 1, 2020 - December 31, 2020 ADM Contribution - General Lawrence Larson $100.00 ADM Contribution - General Twelve Oaks Mall LLC $500.00 IND Contributions - Comemmorative Program Helga Weber $1,000.00 Recreation Programs and Services -Total $1,600.00 Grand Total $1,600.00 40 Consent Agenda Item 10 J COUNTY OF OAKLAND FY 2021 FIRST QUARTER REPORT ENTERPRISE FUND PARKS & RECREATION ADOPTED AMENDED FY 2021 VARIANCE _________________________________________________ BUDGET ____________ BUDGET ____________ FORECAST _____________ FAV/(UNFAV) __________ PERCENT __________ EXPLANATION OF SIGNIFICANT VARIANCES _______________________________________________________ OAKLAND COUNTY PARKS & RECREATION COMMISSION (50800) OPERATING REVENUE $ 10,903,416.00 $ 10,903,416.00 $ 10,903,416.00 $ 0.00% OPERATING EXPENSE $ 28,082,762.00 $ 28,082,762.00 $ 28,082,762.00 $ 0.00% Budget amendments include: appropriate funding for Transfer to Municipalities for Normandy Oaks, $521,250; Depreciation $414,500 based on completed capital improvement projects and capital equipment purchases; Adj. Prior Years Exp include $2,060 for the acquisition of parts for the John Deere loader and $998 for credits applied to Consumers Energy bills in October and November of 2020; Natural Resources prescribed burns $70,000; anticipated FY2021 BMX activity $5,250; ADA Maintenance Program budget $23,000; asset removal program $29,796 related to Greenhouse deconstruction and White Lake Oaks Golf course rental home removal. NET OPERATING INCOME (LOSS) $ (17,179,346.00) $ (17,179,346.00) $ (17,179,346.00) $ 0.00% NON -OPERATING REVENUE (EXPENSE) $ 14,568,300.00 $ 14,767,300.00 $ 14,767,300.00 $ 0.00% A budget amendment is recommended to: reflect passage of the Parks and Recreation millage is recommended, increasing Property Tax Levy $7,846,300, reducing Planned Use of Balance ($2,412,046) and increasing the expense account Budgeted Equity Adjustments $4,405,986; reduce Income from Investments ($100,000), the result of lower projected earnings due to lower interest rates; Refund Prior Years Expenditure for bus lease deposit and a credit from Bartlett Learning LLC, $2,027; relcassify expenses related to CIP#3324 RWP Splash Pad Family Restroom project, $43,559. TOTAL INCOME BEFORE TRANSFERS $ (2,611,046.00) $ (2,412,046.00) $ (2,412,046.00) $ 0.00% TRANSFERSIN $ - $ - $ - $ TOTAL NET INCOME/PLANNED USE OF BALANCE (LOSS)- $ (2,611,046.00) $ (2,412,046.00) $ (2,412,046.00) $ TOTAL NET POSITION - BEGINNING $ 85,206,323.82 TOTAL NET POSTION - ENDING $ 82,794,277.82 41 Consent Agenda Item 10 J OAKLAND COUNTY, MICHIGAN FISCAL YEAR 2021 YEAR-END BUDGET AMENDMENTS PROPRIETARY / SPECIAL REVENUE FUNDS ACCOUNT NUMBER PROPRIETARY/ SPECIAL REVENUE FUNDS -SELF BALANCING AMENDMENTS FY 2021 AMENDMENTS Cost Center Dept ID Program Acct Account Name PARKS AND RECREATION FUND (#508001 Revenues 5060666 160666 665882 Planned Use of Balance $ (2,412,046) JONES & BARTLETT LEARNING LLC FOR CREDIT ON STATEMENT FOR INVOICE 5060101 160000 670570 Refund Prior Years Expenditure $ 2,027 FROM 2014 (INV# BWCM223037C DTD 8/18/14). CHECK REQUESTED 11/2/2020. TO RECORD CH&H LEASING CHECK# 001855 DTD 10/28/2020 FOR BUS LEASE DEPOSIT - FROM VOUCHER# 113588712/15/2016, INV# B402001618 DTD 12/3/2016. 5060101 160000 655385 Income from Investments $ (100,000) Revised forecast 5060101 160000 601637 Property Tax Levy 7,846,300 Millage Prior Yr. Exp. To CIP 3324, TO RECLASSIFY EXPENSES FROM PRIOR & CURRENT FY VOUCHERS TO NEW CIP PROJECT 3324 PER MIKE DONNELLON. COMMISSION APPROVAL NOVEMBER 4, 2020. CIP#3324 RWP Splash Pad Family Restroom 5060831 160210 670456 Prior Years Adjustments 43,559 project. Total Revenues $ 5,379,840 Expenses 5060845 160210 702010 Salaries Regular 5,000 BMX anticipated activity 5060845 160210 722740 Fringe Benefits 250 BMX anticipated activity 5060910 160430 730037 Adj. Prior Years Exp 2,060 John Deer parts for loader TO ADJUST AR FOR CREDITS APPLIED TO CONSUMERS ENERGY OCT & NOV BILLS - 5060417 160044 730037 Adj. Prior Years Exp 998 ACCOUNT 1000 2288 9073 (AR booked on JE 344789 9/30/2020). 5060910 160430 730653 Rental Equipment 10,610 Facilities transfer 5060910 160430 730789 General Program Administration 20,000 ADA Maintenance Program Budget 5060910 160430 730789 General Program Administration 29,796 December agenda - asset removal program 5060910 160430 730789 General Program Administration (82,797) Facilities transfer 5060910 160431 730789 General Program Administration 70,000 Prescribed burns ADD, HGH, IND 5060755 160070 730814 Grounds Maintenance 2,000 ADA Maintenance Program Budget 5060720 160070 730814 Grounds Maintenance 1,000 ADA Maintenance Program Budget 5060326 160010 730814 Grounds Maintenance 540 Facilities transfer 5060330 160010 730814 Grounds Maintenance 1,704 Facilities transfer 5060715 160070 730814 Grounds Maintenance 940 Facilities transfer 5060720 160070 730814 Grounds Maintenance 15,768 Facilities transfer 5060722 160210 730814 Grounds Maintenance 540 Facilities transfer 5060724 160070 730814 Grounds Maintenance 12,569 Facilities transfer 5060725 160070 730814 Grounds Maintenance 14,794 Facilities transfer 5060735 160070 730814 Grounds Maintenance 5,245 Facilities transfer 5060751 160070 730814 Grounds Maintenance 540 Facilities transfer 5060755 160070 730814 Grounds Maintenance 540 Facilities transfer 5060760 160070 730814 Grounds Maintenance 540 Facilities transfer 5060765 160070 730814 Grounds Maintenance 540 Facilities transfer 5060326 160010 730814 Grounds Maintenance 17,928 Facilities transfer 5060326 160010 761042 Depreciation Park Improvements 6,500 Depreciation adustment 5060327 160010 761042 Depreciation Park Improvements 24,200 Depreciation adustment 5060328 160010 761042 Depreciation Park Improvements (300) Depreciation adustment 5060330 160010 761042 Depreciation Park Improvements 15,300 Depreciation adustment 5060356 160010 761042 Depreciation Park Improvements 2,500 Depreciation adustment 5060417 160044 761042 Depreciation Park Improvements 1,100 Depreciation adustment 5060420 160044 761042 Depreciation Park Improvements 900 Depreciation adustment 5060427 160044 761042 Depreciation Park Improvements 27,800 Depreciation adustment 5060456 160044 761042 Depreciation Park Improvements 500 Depreciation adustment 5060715 160070 761042 Depreciation Park Improvements 34,200 Depreciation adustment 5060720 160070 761042 Depreciation Park Improvements 48,000 Depreciation adustment 5060722 160210 761042 Depreciation Park Improvements (9,700) Depreciation adustment 5060724 160070 761042 Depreciation Park Improvements 4,500 Depreciation adustment 5060725 160070 761042 Depreciation Park Improvements 12,400 Depreciation adustment 5060732 160070 761042 Depreciation Park Improvements 24,100 Depreciation adustment 5060751 160070 761042 Depreciation Park Improvements 100 Depreciation adustment 42 Consent Agenda Item 10 J OAKLAND COUNTY, MICHIGAN FISCAL YEAR 2021 YEAR-END BUDGET AMENDMENTS PROPRIETARY / SPECIAL REVENUE FUNDS ACCOUNT NUMBER PROPRIETARY/ SPECIAL REVENUE FUNDS -SELF BALANCING AMENDMENTS FY 2021 AMENDMENTS Cost Center Dept ID Program Acct Account Name PARKS AND RECREATION FUND (#508001 5060755 160070 761042 Depreciation Park Improvements 800 Depreciation adustment 5060831 160210 761042 Depreciation Park Improvements 15,000 Depreciation adustment 5060326 160010 761084 Depreciation Buildings 1,000 Depreciation adustment 5060328 160010 761084 Depreciation Buildings (100) Depreciation adustment 5060330 160010 761084 Depreciation Buildings 1,000 Depreciation adustment 5060417 160044 761084 Depreciation Buildings 700 Depreciation adustment 5060420 160044 761084 Depreciation Buildings 300 Depreciation adustment 5060427 160044 761084 Depreciation Buildings 2,300 Depreciation adustment 5060430 160044 761084 Depreciation Buildings 7,200 Depreciation adustment 5060437 160044 761084 Depreciation Buildings 1,000 Depreciation adustment 5060715 160070 761084 Depreciation Buildings 4,100 Depreciation adustment 5060720 160070 761084 Depreciation Buildings 15,300 Depreciation adustment 5060724 160070 761084 Depreciation Buildings 400 Depreciation adustment 5060725 160070 761084 Depreciation Buildings 3,900 Depreciation adustment 5060732 160070 761084 Depreciation Buildings 2,400 Depreciation adustment 5060735 160070 761084 Depreciation Buildings 3,200 Depreciation adustment 5060751 160070 761084 Depreciation Buildings 21,200 Depreciation adustment 5060765 160070 761084 Depreciation Buildings 500 Depreciation adustment 5060831 160210 761084 Depreciation Buildings (6,700) Depreciation adustment 5060910 160430 761084 Depreciation Buildings 2,200 Depreciation adustment 5060226 160044 761121 Depreciation Equipment 1,900 Depreciation adustment 5060256 160044 761121 Depreciation Equipment 700 Depreciation adustment 5060326 160010 761121 Depreciation Equipment 34,200 Depreciation adustment 5060327 160010 761121 Depreciation Equipment 7,500 Depreciation adustment 5060328 160010 761121 Depreciation Equipment (3,600) Depreciation adustment 5060330 160010 761121 Depreciation Equipment 32,200 Depreciation adustment 5060356 160010 761121 Depreciation Equipment 14,500 Depreciation adustment 5060420 160044 761121 Depreciation Equipment 1,100 Depreciation adustment 5060715 160070 761121 Depreciation Equipment 20,200 Depreciation adustment 5060720 160070 761121 Depreciation Equipment 20,900 Depreciation adustment 5060724 160070 761121 Depreciation Equipment 3,100 Depreciation adustment 5060725 160070 761121 Depreciation Equipment 16,800 Depreciation adustment 5060732 160070 761121 Depreciation Equipment 2,300 Depreciation adustment 5060735 160070 761121 Depreciation Equipment 7,800 Depreciation adustment 5060805 160210 761121 Depreciation Equipment (9,600) Depreciation adustment 5060870 160210 761121 Depreciation Equipment (1,300) Depreciation adustment 5060910 160430 761121 Depreciation Equipment 3,200 Depreciation adustment 5060910 160431 761121 Depreciation Equipment 15,100 Depreciation adustment 5060805 160210 761156 Depreciation Vehicles (20,300) Depreciation adustment 5060102 160012 762011 Transfer to Municipalities $ 521,250 Normandy Oaks 5060101 160000 796500 Budgeted Equity Adjustments (23,000) ADA Maintenance Program Budget 5060101 160000 796500 Budgeted Equity Adjustments (70,000) Prescribed burns ADD, HGH, IND 5060101 160000 796500 Budgeted Equity Adjustments 4,405,986 Total Expenses $ 5,379,840 WHEREAS; a Parks and Recreation Commission budget amendment is recommended to; adjust Prior Years Adjustments and reclassify expenses for CIP#3324 RWP Splash Pad Family Restroom project; amend Adj. Prior Years Exp $3,058 to adjust for a credit applied to Consumers Entergy and parts for a John Deere loader; amend Refund Prior Yr Exp $2,027 reflecting credit on a statement for Bartlett Learning LLC for bus lease deposit; amend BMX operations for $5,250 for anticipated activities; amend budget $23,000 for ADA Maintenance Programs; allocate Facilities and Operations to various cost centers incurring expenses in the first quarter of FY2021, $82,797; amend General Program Administration $29,796 for asset removal program related to Greenhouse deconstruction and White Lake Golf Course rental house removal, reduce Income from Investments ($100,000) based on projected returns on investments; appropriate lapsed funding of $521,250 Transfer to Municipalities for Normandy Oaks; increase Depreciation for Buildings, Park Improvements and Equipment $414,500 based on completed projects; increase General Program Administration $70,000 for Natural Resources prescribed burns at Addison Oaks, Highland Oaks and Independence Oaks Parks; adjust Property Tax Levy $7,846,300 reflecting passage of a .35 10-year millage, offset by Planned Use of Balance ($2,412,046) and Budgeted Equity Adjustments $5,434,254; additional listed adjustments to Budgeted Equity Adjustments of ($1,028,268) reflect offsets to balance the Parks fund. 43 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 K FISCAL SERVICES To: Chairman Fisher and Commission Members From: Daniel J. Stencil, Executive Officer Brenda Reyes-Mezza, Accountant II Jeff Phelps, Parks and Recreation Fiscal Services Coordinator Submitted: February 25, 2021 Subject: 1sl Quarter FY 2021 Uncollectible Debt Write -Off INTRODUCTION AND HISTORY Attached is a copy of the Uncollectible Debt Write -Off Listing for the 1 sth Quarter FY2021 for the Oakland County Parks and Recreation Department. This is a "receive and file" item only. This listing will need to be signed and then forwarded to Jeff Phelps for Lynn Sonkiss' approval and presentation to the OC Board of Commissioners with the Quarterly Forecast Report. MOTION Move to receive and file the OCPR Uncollectible Debt Write-off listing for the 1st Quarter FY 2021, authorize the Executive Officer to sign on behalf of Oakland County Parks and Recreation, and then forward it to Parks and Recreation Fiscal Services Coordinator Jeff Phelps for Oakland County Fiscal Services Officer Lynn Sonkiss' approval and presentation to the Oakland County Board of Commissioners with the Quarterly Forecast Report. 44 Consent Agenda Item 10 K OAKLAND COUNTY PARKS & RECREATION COMMISSION FY2020 Uncollectible Debt Write-offs October 1, 2020 - December 31, 2020 Name (Last, First) OR Type of Case Number Description of Budget Transaction OC BoC Approval last tour digits of credit card # Debt (if credit card) Revenue Owed Center Date Date (if >$1000) 1846 Credit Card 703163752101 Daily Entry ORN 09/24/20 n/a 3411 (G2G - Cureton, Kevin) Credit Card 1031037989 Parks Perks Pass ADM 07/01/18 n/a Total Month Amount I Written -off 5.00 11 /20 413.00 11/20 $ 418.00 Oakland County Fiscal Services Policy: If it is determined that a receivable is uncollectible, then amounts up to $1,000 may be written off by approval of the manager of Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners' approval. Authorized by: OCPR Uncollectible Debt Write-offs.xlsx FY2021-Q1 1 /26/2021 9:13 AM 45 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 L FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities, Maintenance & Development Submitted: February 9, 2021 Subject: Pending Capital Summary Report EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of `Projects — Budget to Actual Expense Report'. 2. No funds requested with this report. 3. Receive and File ATTACHMENTS 1. Attachment A — Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends the Commission receive and file the Pending Capital Summary Report. MOTION Move to receive and file the Pending Capital Summary Report. 46 Pending FY2017 - FY2020 Capital Project Summary (Source; Budget to Actual Report Dated 2/9/2021) Consent Agenda Item 10 L Cost Center Description CIP # Capital Improvement Program Project Name Addison Oaks Conference Center - Electrical 3093 Improvements (FY2020 - $33,308) 2821 Catalpa Oaks - Storage & Electrical Pedestals (FY2018/FY2019 - $54,916) Groveland Oaks - Pedestrian Bridge Replacement 3071 (FY2020 - $15,000) (FY2022 - $500,000) Description of Project Remove and replace electrical components within the Conference Center, originally construction in 1929, in order to address electrical code and functionality issues identified in the 2019 Arc Flash Study. Upon completing the budgeted FY2019 Arc Flash electrical compliance assessment for the facility, it was discovered that the electrical system has several code deficiencies and functionality issues that required immediate attention. Installation of two (2) campground -style electrical pedestals. Pedestals will be located where they can best support events held at the park. Programs and events in southeast Oakland County are frequently held at Catalpa Oaks. The pedestals are intended to increase the capacity for large recreational events by providing electricity for mobile units and stages. Engineering/Design for the replacement of the existing 150' steel arch frame pedestrian bridge Pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Regular inspections have identified structural issues with the existing steel frame and concrete abuments that need to be addressed in the near future. Refer to structural engineering report. Structural inspections not needed until 15 years after replacement is completed. Project Status Conceptually Approved - Dec 2019 Contruction Approval - April 2020 In Progress Completed in conjunction with the Perimeter Pathway and Sports Field Grading & Irrigation Projects Conceptually Approved - June 2018 Construction Approved - March 2019 Construction Begins - Spring 2019 Conceptual Approval - June 2020 Construction Approval - Postponed until FY2022 Percent Complete 60% 60 10% 47 Pending FY2017 - FY2020 Capital Project Summary (Source; Budget to Actual Report Dated 2/9/2021) Consent Agenda Item 10 L Cost Center Description CIP # Capital Improvement Program Project Name Holly Oaks ORV Park - Contact Station (MDNR Funded - $20,000) 3171 Holly Oaks ORV Park - Parking Lot Development 3172 Design/Engineering (MDNR Funded - $41,490) (MDNR Funded - $250,000) Independence Oaks - Nature Center Network 3168 Upgrade (FY2020 - $30,000) Red Oaks Waterpark - Sanitary Pump Station 3160 Design/Engineering (FY2020 - $28,664) Description of Project Installation of a 10'x20' movable contact station located at the controlled entrance to the ORV Park, including the electrical service. Contact station to provide a controlled park entrance for staff and guests. Design/Engineering for constrution of a gravel parking lot located along the Dixie Hwy road frontage, conforming to municipal site plan requirements, storm water management and vehicle/pedestran circulation. To provide a safe and secure parking area for guests and visitors. Replacement of the existing outdated network system with a high speed network. Percent Project Status Complete Bids have been received pending 20% Adminstrative approval by the MDNR Engineering Approval - January 2020 50% Construction Approval - April 2020 50% To Provide increased customer service for the Point of Sale and provide network reliability for staff. Design/Engineering for a sanitary pump station located within the existing lazy river area to serve the replacement project for the Children's Water Playground Pumphouse. Design/Engineering Approval -May 2020 95% Construction Approval - August 2020 Pump station will correct an existing illicit discharge of pool water into the existing storm system and serve a future family restroom faciliy. 48 Pending FY2017 - FY2020 Capital Project Summary (Source; Budget to Actual Report Dated 2/9/2021) Consent Agenda Item 10 L Cost Center Description CIP # Capital Improvement Program Project Name 3259 3324 2958 Red Oaks Waterpark - Shade Structure (FY2020 - $39,357) Red Oaks Waterpark - Splash Pad Family Restroom (FY2020 - $277,021.00) Red Oaks Waterpark Children's Water Playground Replacement (FY2019 - 80,000) (Proposed FY2020 - $800,000) (Proposed FY2021 - $500,000) Description of Project Installation of a new shade structure bid as an alternate to the Children's Waer Playground Replacement Project. Design/engineering and construction for a new 16'x18' Project Status Design/Engineering Approved - February 2019 Conceptual Approval - December 2019 Construction Approval - July 2020 masonry, family changing/restroom building with a Commission Approval -October 2020 metal roof, similar to the existing waterparks structures, immediately adjacent to the new splash pad (Contingent on Millage Approval) Construction Authorized - Nov. 5, 2020 that is currently under construction. This building will have (2) changing/restrooms and a janitorial/mechanical room Design/Engineering for the Replacement of the water structure with similar -size structure, updating to current recreational and accessibility standards. Water structure was installed in 2003. Metal bases and structural components are rusting and starting to fail. a Design/Engineering Approved - February 2019 Conceptual Approval - December 2019 Construction Approval - July 2020 Percent Complete 95% 50% 90% 49 Pending FY2017 - FY2020 Capital Project Summary (Source; Budget to Actual Report Dated 2/9/2021) Consent Agenda Item 10 L Cost Center Description CIP # Capital Improvement Program Project Name Springfield Oaks - Mill Pond Dam Removal & Restoration (Engineering - $168,530) 3128 Description of Project Scope: Design, engineer and implement removal of the Mill Pond Dam and restoration of the upstream and downstream areas. Apply for identified grant programs to off -set project costs. Project is in collaboration with Springfield Township, pursuant to existing inter -local agreement. Need: Dam was re -constructed circa 1972, culvert installed at that time is undersized for upstream flow, requiring armoring of dam. Maintenance and structural issues were identified in 2011, which led to development of the interlocal agreement. Dam cannot be repaired due to deformation of spillway outlet pipe. Options were to replace or remove. Township Board and OCPRC agreed on removal as most appropriate action (and most likely to receive grant funding). Project Status Engineering Approval December 2019 Conceptual Approval - Sept 2020 Replace the HVAC air handler, condenser unit and other equipment installed in 1971 used for building heating, cooling and ventilation located in the Activity Center. A new data drop and an Energy Management Springfield Oaks Activity Center - HVAC System upgrade will be included in this project. Conceptual Approval - January 2020 3070 Replacement Construction Approval - August 2020 (FY2020 - $275,000) Project is part of the park system -wide management of Postponed Until October 2020 building equipment. Replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacement and increase efficiencies. Percent Complete 20 30 50 Pending FY2017 - FY2020 Capital Project Summary (Source; Budget to Actual Report Dated 2/9/2021) Consent Agenda Item 10 L Cost Center Description CIP # Capital Improvement Program Project Name Springfield Oaks Activity Center Storm Water Improvements 2559 (FY2019 - $27,027) (FY2020 - $100,000) 3005 Springfield Oaks Clubhouse - Exterior ADA Improvements (FY2019 - $9,600) Description of Project Scope; Create a Stormwater Management Master Plan for the entire Springfield Oaks Property. Need: A stormwater management master plan is needed for both the SAC and SPG portions of Springfield Oaks. Major needs in SAC include addressing high volume storm volumes and scouring at the N end of the property, extending into the drainage ditches along Andersonville Rd, planning for future paving requests by the OC Fair Board, animal waste pollution prevention BMPs in the CBs associated with the barns. Issues on the golf course side involve storm system planning for clubhouse renovations, preventative and reactionary culvert replacements, In-house design/engineering for the installation of an accessible ramp from the parking lot to the upper clubhouse entrance as well as (3) accessible parking spaces located near the same entrance. Proposed as part of the FY2019 system -wide program to comply wiht the Americans with Disabilities Act (ADA) for facilities and programs. Project Status Commission Approved Design/Engineering - March 2019 Postponed In-house design/engineering is 95% complete. May require Commission Approval pending construction quotations from annual contractors. Postponed due to COVID-19 Percent Complete 15% 20 51 Pending FY2017 - FY2020 Capital Project Summary (Source; Budget to Actual Report Dated 2/9/2021) Consent Agenda Item 10 L Cost Center Description CIP # Capital Improvement Program Description of Project Project Name Previously Reported Projects that are 100% complete and are in the process of closure. CIP Project Names 2754 Catalpa Oaks Perimeter Pathway 2755 Catalpa Oaks Sports Field Grading & Irrigation 3169 Holly Oaks Boundary Fencing 3170 Holly Oaks Mt. Magna 2915 Independence Oaks Bailey House Mitigation 3076 Lyon Oaks Conference Center - Sanitary Drain System Replacement 3258 Lyon Oaks Golf Course - Irrigation Well Replacement 3302 Red Oaks Nature Center - Emergency HVAC Replacement 2857 Red Oaks Nature Center - Insulation & Door Replacement 2880 Red Oaks Waterpark - Wave Pool Duct Work Replacement 2853 2853 Springfield Oaks Roof Replacement 3227 Springfield Oaks Activity Center - Network Upgrade 2532 Springfield Oaks Activity Center Water Quality Improvements Project Status Percent Complete 52 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 M-1 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Planning Supervisor Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Submitted: January 27, 2021 Subject: General Approval — ADA Maintenance Program Budget Amendment PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: Capital Improvement ✓ Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope a. As part of the Park system -wide program to comply with the Americans with Disabilities Act (ADA) by replacing existing building and grounds fixtures with ADA-compliant fixtures, staff were requested to submit various operational and/or capital improvements or repairs to improve compliance with the ADA. Past submittals included fixtures, counters, equipment and small site improvements or repairs. b. For FY2021 the OCPR budget included $20,000 for ADA improvements staff once again created an internal "ADA Mini -Grants" program to encourage staff to find creative ways to meet ADA requirements and improve the park experience for all park guests. This year's program received 3 project applications, and all 3 were selected for funding. The projects include: a new accessible solo -rider golf cart for Lyon Oaks Golf Course, an accessible beach pathway to get patrons to the water at Groveland Oaks beach, and new sensory play equipment for the playground at Groveland Oaks. c. This year's approved submittals require a budget amendment from the Maintenance Management Plan Program (MMP) (Operating budget) to Capital (Net Position) for proper fiscal management. i. Refer to Attachment A for a description and need. d. Since the approved submittals are $3,000 over the MMP budgeted amount, funds will be required from each operating budget. 2. Need a. OCPR is required to comply with the Americans with Disabilities Act (ADA) for facilities and programs. Transition plans for each park identify actions to update facilities to meet standards. 3. Review and approval history Date Description 2/2020 Budget Review 9/2020 Budget Approval 53 Page 2 4. Funds Requested a. FY2021 Maintenance Management Plan $20,000 b. FY2021 Groveland Oaks $ 2,000 c. FY2021 Lyon Oak Operating Budget $ 1.323 Total Budget $23,323 d. Recommended total amount: i. Groveland Oaks — ADA Concrete Beach Access Sidewalk $ 6,000 ii. Groveland Oaks — Sensory Playground Equipment $ 5,000 iii. Lyon Oaks — ADA Golf Cart $12,323 Total Project Cost $23,323 ATTACHEMENTS - Attachment A —ADA Mini -Grant Program Applications STAFF RECOMMENDATION Staff recommends the Commission approve the following budget amendments: • Amend $20,000 from Facilities Maintenance (FM) — General Program Administration to Net Position. Expenses FY2021 50800-5060910-160430-730789 General Program Administration ($20,000) 50800-5060101-160000-796500 Budgeted Equity Adjustments $20,000 $-0- Net Position — Unrestricted Active Capital Improvement Projects Active Capital Equipment Net Position Unrestricted $9,000 $11,000 ($20,000) $-o- • Amend $2,000 from Groveland Oaks (GRV) — Grounds Maintenance to Net Position. Expenses FY2021 50800-5060720-160070-730814 Ground Maintenance ($2,000) 50800-5060101-160000-796500 Budgeted Equity Adjustments $2,000 $-o- Net Position — Unrestricted Active Capital Improvement Projects Net Position Unrestricted $2,000 ($2,000) $-o- • Amend $1,323 from Lyon Oaks Golf (LYG) — Expendable Equipment line item to Net Position. Expenses FY2021 50800-5060356-160010-750154 Expendable Equipment ($1,323) 50800-5060101-160000-796500 Budgeted Equity Adjustments $1,323 $-o- Net Position — Unrestricted Active Capital Equipment Net Position Unrestricted $1,323 ($1,323) $-o- 54 Page 3 MOTION Move to approve the following budget amendments: • Amend $20,000 from Facilities Maintenance (FM) — General Program Administration to Net Position. Expenses FY2021 50800-5060910-160430-730789 General Program Administration ($20,000) 50800-5060101-160000-796500 Budgeted Equity Adjustments $20,000 $-0- Net Position — Unrestricted Active Capital Improvement Projects $9,000 Active Capital Equipment $11,000 Net Position Unrestricted ($20,000) $-0- • Amend $2,000 from Groveland Oaks (GRV) — Grounds Maintenance to Net Position. Expenses FY2021 50800-5060720-160070-730814 Ground Maintenance ($2,000) 50800-5060101-160000-796500 Budgeted Equity Adjustments $2,000 Net Position — Unrestricted Active Capital Improvement Projects $2,000 Net Position Unrestricted ($2,000) $-0- • Amend $1,323 from Lyon Oaks Golf (LYG) — Expendable Equipment line item to Net Position. Expenses FY2021 50800-5060356-160010-750154 Expendable Equipment ($1,323) 50800-5060101-160000-796500 Budgeted Equity Adjustments $1,323 $-0- Net Position — Unrestricted Active Capital Equipment $1,323 Net Position Unrestricted ($1,323) $-0- 55 Consent Agenda Item 10 M-1 FY2021 ADA Mini -Grant Applications (via Crowd Signal) Budget Please describe the specific Staff Contact: Center Project Name Provide a brief description of the need for the project. ADA improvement needed. DJ Coffey/Julee Erskine DJ Coffey/Julee Erskine Aaron Bush GRV GRV LYG Estimated project cost. Estimated timeline. We were looking to replace our Mobi-Mat at the beach with a Six foot wide concrete pathway permanent concrete walkway. The walkway will serve users along the west edge of the beach. Groveland ADA Beach of all types including wheelchairs, walkers, scooters and Quote provided from Zach with Access Sidewalk provide a stable surface. contractor providing the work. $6,000 We were looking to add modular free standing units to our Groveland during the operating season has users from both playground at the day use area. our internal campers along with visits from outside groups. We could utilize timbers and Our playgrounds are lacking in sensory play. We were looking wood chips to make it the safe Groveland Sensory on trying to add features to our existing areas through side play and install the pieces inhouse Playground Pieces additions of sensory play features. per manufacturer specs. $5,000 We are in need of a new Solo Rider Golf Cart at Lyon Oaks as our current cart is several years old. Despite replacing batteries last summer the cart is no longer able to carry a golfer all 18 holes. Additionally it does not have a canopy to shade the golfer as our normal carts do. We have a couple of regular golfers who were very patient with us last year during multiple bad experiences with breakdowns. If we are going to Solo Rider Golf Cart for be able to offer our adaptive customers an opportunity to 1 new Solo Rider golf cart Lyon Oaks enjoy our course we need a new one. w/canopy We would like to schedule the project to be completed before Memorial Day weekend. We would like to install this season. Ideally we would have the cart in by the opening of golf season which is typically around $12,000 Aprillst $ 23,000.00 56 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 CONSENT AGENDA ITEM NO. 10 M-2 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Zach Crane, Project Manager Submitted: January 27, 2021 Subject: FY2021 Pavement Maintenance Program PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: Capital Improvement ✓ Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope a. As part of the FY2021 Pavement Maintenance Program ($90,000), staff has identified the following pavement maintenance projects at Addison, Groveland, Independence and Springfield Oaks. Pavement maintenance includes asphalt and concrete cutting, patching crack -filling and resurfacing. Additional information can be found in Attachment A — Planning Review. 2. Need a. The Pavement Maintenance Program includes ongoing surveys of existing hardscape surfaces and conditions for development of a phased strategic maintenance plan. Concrete and asphalt pavement in the park system are subject to ageing, damage and ordinary wear and tear. Repairs are prioritized by safety issues, condition and age. The pavement maintenance program supplements the routine maintenance funded by the annual operations budget by targeting pavement areas with greater need for improvement 3. Review and approval history Date Description 2/2020 Budget Review 9/2020 Budget Approval 57 Page 2 4. Funds requested a. FY2021 Maintenance Management Plan $90,000 b. Recommended Total Amount: i. Addison Oaks — Buhl Trail Asphalt Repairs $6,000 ii. Addison Oaks — Maintenance Yard Parking Lot* $26,460 iii. Springfield Oaks — Golf Course Cart Barn Asphalt Repairs $12,150 iv. Groveland Oaks — Basketball Court Resurfacing* $13,320 v. Groveland Oaks — Skate Park Resurfacing $2,430 vi. Groveland Oaks — Various Trail Asphalt Repairs $14,020 vii. Independence Oaks —River View/Hawks View Asphalt Repairs $7,000 Sub -Total $81,380 10% Contingency $8,138 Total Project Cost: $89,518 * Noted projects per fiscal rule require creation of a capital project, thus the need for a budget amendment to move operating funds to capital funds (adjustment to net position). ATTACHEMENTS - Attachment A — Planning Review STAFF RECOMMENDATION Staff recommend the Commission approve proceeding with the use of an annual contract for Bush Brothers Asphalt Paving, of Farmington Hills, MI for implementation of the FY2021 Pavement Maintenance Program in the amount of $89,518 as outlined below: Addison Oaks — Buhl Trail Asphalt Repairs $6,000 Addison Oaks — Maintenance Yard Parking Lot* $26,460 Springfield Oaks — Golf Course Cart Barn Asphalt Repairs $12,150 Groveland Oaks — Basketball Court Resurfacing* $13,320 Groveland Oaks — Skate Park Resurfacing $2,430 Groveland Oaks — Various Trail Asphalt Repairs $14,020 Independence Oaks — River View/Hawks View Asphalt Repairs $7,000 Sub -Total $81,380 10% Contingency $8,138 Total Project Cost $89,518 Staff also recommends the Commission approve an amendment to the operating budget and adjustment of Net Position — Unrestricted for Addison Oaks Maintenance Yard Parking Lot and Groveland Oaks Basketball Court resurfacing projects as follows: FY2021 Expenses: 50800-5060910-160430-730789 General Program Administration ($43,758) 50800-5060101-160000-796500 Budgeted Equity Adjustments 43,758 $ -0 Net Position — Unrestricted: Active Capital Improvement Projects $43,758 Net Position Unrestricted ($43,758) S - 0 - 58 Page 3 MOTION Move to approve the use of an annual contract with Bush Brothers Asphalt Paving, of Farmington Hills, MI for implementation of the FY2021 Pavement Maintenance Program in the amount of $89,518 as outlined below: Addison Oaks — Buhl Trail Asphalt repairs $6,000 Addison Oaks — Maintenance Yard parking Lot* $26,460 Springfield Oaks — Golf Course Cart Barn Asphalt repairs $12,150 Groveland Oaks — Basketball Court resurfacing* $13,320 Groveland Oaks — Skate Park resurfacing $2,430 Groveland Oaks — Various Trail asphalt repairs $14,020 Independence Oaks — River View/Hawks view asphalt repairs $7,000 Sub -Total $81,380 10% Contingency $8,138 Total Project Cost: $89,518 And, move to amend the operating budget and adjust Net Position — Unrestricted as follows: Operating Budget: FY2021 Expenses: 50800-5060910-160430-730789 General Program Administration ($43,758) 50800-5060101-160000-796500 Budgeted Equity Adjustments 43,758 $ 0 - Net Position — Unrestricted: Active Capital Improvement Projects $43,758 Net Position Unrestricted ($43,758) $ - 0 - 59 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 3 ❑X Project Location Image...............................................................................................................................................3 ❑X Proposed Schedule.....................................................................................................................................................3 ❑X Proposed Project Funding..........................................................................................................................................3 ❑X Alternatives................................................................................................................................................................3 ProjectImplementation Plans.................................................................................................................................................3 ❑X Park Operations and Facilities Maintenance............................................................................................................. 3 ❑X Natural Resources Management............................................................................................................................... 3 X❑ Access and Inclusion..................................................................................................................................................4 ❑X Public Engagement.....................................................................................................................................................4 ❑X Communications and Marketing................................................................................................................................4 ❑X Recreation Programming...........................................................................................................................................4 Compliance and Permitting Reviews......................................................................................................................................4 ❑X Environmental Regulations........................................................................................................................................4 ❑X Building Regulations...................................................................................................................................................5 ❑X Grant Compliance......................................................................................................................................................5 ❑X Other Property Restrictions....................................................................................................................................... 5 ❑X Standards and Practices.............................................................................................................................................5 PlanningBackground..............................................................................................................................................................5 ❑X 5-Year Park Statistics — NA......................................................................................................................................... 5 ❑X Planning History.........................................................................................................................................................5 ❑X Historical Significance................................................................................................................................................6 ❑X Public Engagement History........................................................................................................................................6 ❑X Other Service Providers — NA..................................................................................................................................... 6 References.............................................................................................................................................................................. 6 C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx AppendixA.............................................................................................................................................................................. 7 Addison Oaks Maintenance Building New Paving..........................................................................................................8 Addison Oaks Buhl Trail Repair Asphalt Repairs..................................................................................................................... 8 GrovelandOaks Asphalt Repairs............................................................................................................................................... 9 Springfield Oaks Golf Course Asphalt Repairs.................................................................................................................................10 Project Identification Park: Multiple parks Budget center: ADM - Administrative Asset name: Multiple OCPR Asset ID: Multiple Project Name: Pavement Maintenance Program Project ID: 125 Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Zach Crane, Architectural Engineer III Approvals: AMT 2/1/2021 Date Created:2/3/2021 Date of Last Update: 2/8/2021 Staff Recommendation Implement the following pavement repairs in FY2021: ■ Addison Oaks — Buhl Trail Asphalt Repairs ■ Addison Oaks - Maintenance Building New Paving ■ Groveland Oaks — Basketball Court Asphalt Repairs ■ Groveland Oaks —Skate Park Asphalt Repairs ■ Groveland Oaks — Various trail asphalt repairs ■ Independence Oaks — Various Trail asphalt repairs ■ Springfield Oaks — Golf Course Cart barn asphalt repairs Project Description ® Current Conditions and Project Need Concrete and asphalt pavement in the parks system are subject to ageing, damage, and ordinary wear and tear. Repairs are prioritized by safety issues, condition and age. C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx 61 ® Proposed Project Scope Park system -wide program for repair of existing concrete and asphalt surfaces. ❑X Project Location Image See Appendix A ❑X Proposed Schedule Project Management staff will work with park district chiefs and park supervisors to identify individual project and schedules that will have the least impact on park use by the public. ® Proposed Project Funding The Maintenance Management Plan identifies $90,000 each year in fiscal years 2021 through 2025. (OCPR, 9/4/2019) ❑X Alternatives ❑X No alternatives were considered Project Implementation Plans ❑X Park Operations and Facilities Maintenance Summary: The Pavement Maintenance Program supplements the routine maintenance funded by the annual operations budget by targeting pavement areas with greater need for improvement Details: X❑ Attendance or facility usage: Maintenance of paved surfaces will help support current attendance levels X❑ Revenue: Maintenance of paved surfaces will help support current revenue levels X❑ Cost recovery: Maintenance of paved surfaces will help support current cost recovery levels X❑ Staffing needs: No changes in staffing are anticipated X❑ Annual maintenance budget: No changes in annual maintenance budget are anticipated ❑ Annual operations budget — other line items: NA ❑X Long-term maintenance costs: Project is an important investment in the long-term maintenance of facilities ❑ Other: NA ❑X Natural Resources Management Summary: If all projects stay within current footprints there are no significant NR concerns other than timing recommendations. However, the addition of new pavement, re -grading, shoulder maintenance or soil excavation close to trees should be brought to NR's attention to implement appropriate remediation or protection steps. Details: ❑X Wildlife emergence: To protect Eastern Massasauga Rattlesnake populations construction should be avoided August -October when young snakes are migrating to their winter hibernacula. Ideally construction would also not occur in March, April or early May when mature snakes are emerging from hibernacula. Many of our trails bisect wetland and upland areas and EMR move between these areas in the shoulder seasons. Also, construction should implement BMPs previously provided by the US Fish and Wildlife Service for project construction (erosion control fencing, snake movement, etc.) ❑X Tree or plant materials removal: As scoped there are no tree or plant materials, if this does occur, NR should be consulted. C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx 62 X❑ Tree disease (e.g. oak wilt): NA as currently scoped M Invasive species: Any trailside trimming should be communicated to NR to determine follow up or advise on trimming practices. M Equipment staging: Equipment should be staged in already paved areas (parking lots, etc.) when possible. If equipment is staged along trails, NR should be consulted on locations. ZI Topsoil and seeding: NR will provide seed recommendations for any re -seeding that needs to occur. M Long-term maintenance: NA as currently scoped ❑ Other: NA Reviewer: Sarah Cook-Maylen, Natural Resources Coordinator, 2/3/2021 ❑X Access and Inclusion Summary: Improvement of paved surfaces may provide opportunities to bring those surfaces into compliance with ADA or to go further by providing universal access This may include adjustments to slopes, curbs, etc. Individual projects should be cross-checked with ADA Transition Plan for that park. Details: ❑X ADA Transition Plan date: TBD for individual projects ❑X Actions required by ADA Transition Plan: TBD for individual projects ❑X Universal Access recommendations: TBD for individual projects ❑ Inclusion recommendations: NA ❑X Public Engagement Summary: Improvement of existing surfaces will not require input from the public or park users. ❑X Communications and Marketing Summary: Improvement of existing surfaces will not require communication actions. Signage may be required for the safety of park users while individual projects are being implemented. ❑X Recreation Programming Summary: Recreation program staff should review the list of individual projects to make sure project schedules and programs schedules are not in conflict. Compliance and Permitting Reviews ❑X Environmental Regulations Summary: SESC and EGLE should be pursued for all paving projects since most park lands fall within 500 feet of a waterbody. Park specific maps are available in the 2018 NR Permitting Guide. Details: Compliance with the following environmental regulations and permits is required (check all that apply): X❑ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake implementation Plan (EMRIP) compliance: NR staff will update USFWS staff regarding actual paving locations but no additional permissions are necessary as scoped. Please see the Wildlife Emergence section of Natural Resources Management for more information. X❑ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: Most park lands fall within 500 feet of a waterbody so staff should consult with EGLE staff if necessary. C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx 63 ❑ Road Commission of Oakland County (RCOC) right of way permitting: NA X❑ Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: All projects should apply for SESC permits and use best practices and EGLE permits should be discussed with WRC staff to determine if they are necessary. ❑ Other: NA Reviewer: Sarah Cook-Maylen, Natural Resources Coordinator, 2/3/2021 ❑X Building Regulations Summary: Projects will comply with all relevant building regulations and codes. ❑X Grant Compliance ❑ There are no grant agreements related to this asset X❑ Proposed project complies with grant agreements. Individual projects may be implemented in a park with grant agreements. If the current pavement is compliant with the grant agreement, then maintenance of existing paved surfaces will also be considered compliant. ❑ Further review with granting agencies is required. NA ❑X Other Property Restrictions ❑ There are no known property restrictions or encumbrances related to this asset Z Proposed project complies with documented property restrictions or encumbrances. Individual projects may be implemented in a park encumbered with property restrictions. If the current pavement is compliant with the restrictions, then maintenance of existing paved surfaces will also be considered compliant. ❑ Communication with easement holder or other entity is required. NA © Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): Z National standards (CAPRA): 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑ Other standards: NA Planning Background ❑X 5-Year Park Statistics — NA ❑X Planning History ❑X Strategic Goal/Rec Plan: MANAGE ASSETS AND INFRASTRUCTURE: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data. (OCPR, 2/1/2018, p. 9.3) C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx 64 ❑ Park Vision/Rec Plan: NA ❑ Park Concepts/Rec Plan: NA ® Historical Significance © The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached ❑ The asset is considered historically significant and evaluation has resulted in the following recommendations: NA ❑X Public Engagement History ❑X 2017 Oakland County Needs Assessment Survey: Respondents to the 2017 survey were supportive of investing tax dollars to "fix up and repair roads and parking lots". They were asked to indicate how supportive they would be of having Oakland County Parks and Recreation use their tax dollars to fund 18 different investments. Based on the sum of "very supportive" and "somewhat supportive" responses the four most supportive investments were: fix up and repair older structures and playgrounds (76%), fix up and repair roads and parking lots (75%), make facilities accessible for persons of all abilities (68%), and new trails and boardwalks (67%). Respondents were then asked to indicate which four actions would they be most willing to fund with their tax dollars. Based on the sum of respondents' top four choices, the three most supported investments were: fix up and repair older structures and playgrounds (35%), fix up and repair roads and parking lots (31%), and new trails and boardwalks (29%) (ETC, September 2017) ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers — NA References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (9/2020). Approved FY2021 Capital Improvement Program and Maintenance Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx 65 Appendix A Addison Oaks Buhl Trail Repair Asphalt Repairs Legffd � Pam eoiiGary GSM eiii1aKe ran Addison Oaks " KLANDS� Me Impmueme �t Buhl Trail Loop 404dWTY PARKS ExallmgTray amr wwa mo wawvon momMiewa SHT. 7 OF 7 H Over 100 points have been identified along the Buhl Trail Loop with asphalt in need of repair. The goal of the repairs will be to address as many as possible within the budget, with priority given to problem areas that impact safety of the trail. C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Update: February 8, 2021 Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx 66 Q:: OY-A% K L A N D PLANNING REVIEW Page 8 of 10 COUNTY PARKS ADM Pavement Maintenance Program (#125) Area to be paved fw JW4 U.M. Groveland Oaks Asphalt Repairs f 1� t' Legend OGroveland Oaks County Park Project Location Moll Activity Shelter IJ, Groveland Oaks County Park 14555 Dixie Highway Holly, MI 48442 e ' ` ♦ 5 Ae V 4- 7 fl 120171MAGERY m g " �AKLAND Groveland Oaks COUNTY PARKS '2 Basketball Court Penreaion m Oeklentl00 & Skate Park W,Psrksantl S°° "°`"06`°"°"°a° y 248-Bab-0906 „� SHT. 1 OF 1 i v.ww�a�ki�nac°°n�ya�n<: Qom � C:\Users\cranez\Desktop\2020 Project Folders\ADM 2021.101 - Pavement Maintenance\March 2021 Approval\PR ADM Pavement Maint Prog 2021.docx Update: February 8, 2021 68 GAKLAND PLANNING REVIEW COUNTY PARKS ADM Pavement Maintenance Program (#125) Page 10 of 10 OAKLAND COUNTY PARKS & RECREATION C nMMTC,C,TnN A�FNnA MARCH 3, 2021 REGULAR AGENDA ITEM NO. 11 A ADMINISTRATION — BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Park Operations Phil Castonia, Chief of Business Operations Tom Hughes, Chief of Park Operations & Maintenance - S. District Jim Dunleavy, Chief of Park Operations & Maintenance - N. District Submitted: February 25, 2021 Subject: Golf Course Consultant (Golf Convergence — JJ Keegan) Recommendations INTRODUCTION AND HISTORY Overall Scope The Consultant will provide the County with an operations audit and evaluation of the County's entire golf operation. This will include but is not limited to: golf maintenance, golf shop operations, rates, marketing and advertising. Consultant is to perform an inspection and evaluation of the facilities, operations, and management of the facilities. PLAN OF ACTION The establishment of rates and policies for the 2021 golf season is to be decided on March 3, 2021. To provide you an operational and financial foundation, 3 attachments are with this memo. We respectfully request that you review this supporting information and indicate your preference on Agenda items 1 through 18 by February 24, 2021, returning the attached "ballot" to Sue Wells at wellss(a)oakaov.com. Before returning your indication of preference, if you would like additional information or seek clarification regarding the items, you are most welcome to call, email, or arrange for a zoom meeting (https://zoom.us/j/20210906) with: JJ Keegan 303.596.4015 jjkeegan@jjkeegan.com It would be his pleasure to provide you with the additional insights and perspectives you desire to ensure you can render a decision consistent with your vision for the golf courses at the meeting. Oakland County management will tabulate the results returned by February 24, 2021, determine where a consensus exists, and prepare a presentation for your consideration so that the 2021 golf season can be established, rates adopted, and policies implemented. 70 Page 2 The plan for the meeting of March 3, 2021: 2:00 — 2:15: Answer Questions of the Commissioners regarding the data provided. 2:15 — 3:00: Vote on the adoption of rates and fees for 2021 IMPORTANCE If the Commission adopts the recommended policies, the potential exists to increase revenue over $500,000, thereby hopefully eliminating the historical cash flow deficits incurred. Variables in the revenue projection include: • Health County COVID-19 policies • The ability to attend sporting events remains muted. • Restaurant indoor dining remains capacity restricted. • Movies theaters remain at reduced capacity. • Online reservation system online with a mobile application by April 1 • Development of a customer database that will facilitate bi-weekly email marketing. • Playable golf days exceed 215 for the golf season. • Rain consistent with historical norms. • The reduction in rounds from customer resistance to rate changes is not greater than 10% • Better cooperation with the food concessionaires creating an experience desired by the golfers based on hours of operations and menus (Glen Oaks only) Thank you for your consideration. ATTACHMENTS • Agenda Item "Ballot" Reference Sheet — Complete and return to us by February 24. • Appendix A: Data Analysis (93 slides) • Appendix B: Golf Workshop Employee Survey (14 responses) • Appendix C: Customer Survey (907 responses) NOTE: PLEASE HAVE THE INFORMATION FROM THE GOLF CONSULTANT WITH YOU TO REVIEW AT THE MEETING. STAFF RECOMMENDATION Defer to Commission Recommendations / Action MOTION Defer to Commission Recommendations / Action 71 Oakland County Commissioners Pre -Golf Workshop — Indication of Preference February 16, 2021 Agenda 1: It is the direction of the Commissioners of Oakland County that the financial goal for the operating of the golf courses is (pick one): • Cash Flow Deficit is Acceptable Up to $1,000,000 • Cash Flow Deficit is Acceptable Up to $500,000 • Cash Flow Deficit is Acceptable Up to $250,000 • Cash Flow Should Break Even • Non -subsidized operation Note: Management and Staff believe that these are the proper financial targets predicated on adopting the rates and policies that follow. Should the Commission lower the rates proposed or adjust the policies, these financial targets cannot be achieved. "Non -subsidized" is defined as generating sufficient revenue to cover all operational expenses, adequately serving existing interest and principal on the debt, if applicable, and the creation of capital reserves to forego the need for the issuance of bonds (debt) to provide for deferred capital expenditures adequately. Agenda 2: Yes ❑ No ❑ The golf season shall be established from the second Saturday in April until November 15, irrespective of weather to facilitate the proper and efficient scheduling of labor. 72 Agenda Item 3: Yes ❑ No ❑ The following rates for April 10, 2021, to September 30 for 18-holes with cart prime time (Saturday/Sunday/Holidays) are recommended by the Golf Management and Staff team and JJ Keegan+. Glen Oaks $42 $49 Lyon Oaks $68 $72 Red Oaks $42 $42 Springfield Oaks $42 $49 White Lake Oaks $42 $45 Note 1: Weekday rates are set at 90% of PRIME -TIME Rates. Note 2: Fall Prime Time rates are set at 90% of Summer rates. Thus, the General Public Fall Weekday rates are set at 81% of SUMMER prime time rates. Note 3: Seniors, Military, Adaptive, Veteran, Juniors Rates receive a 10% discount from the prevailing rate. For the Fall, this category of golfers will be receiving on a weekday a 35% discount from the PRIME -TIME SUMMER rates for the general public. Note 4: Junior rates at Glen Oaks, Red Oaks, Springfield Oaks, and White Lake Oaks will be $10 for nine holes and $20 for 18 holes. 2020 rates were $5 for nine holes and $10 for 18 holes. There are NO junior rates for Lyon Oaks. Note 5: Spring rates will not be offered in 2021. Historically, they equal the Fall rates provided. Note 6: Twilight rates for 18 holes will be offered 4 % hours before sunset at 90% of that day's prevailing rate. Note 7: The suggested rates at Lyon Oaks and for Senior, Adaptive, Military, and Veterans are unfortunately dramatic and will meet with great resistance from golfers and the Staff, particularly at Lyon Oaks. The price increase is a result of massive historical underpricing in which excessive discounts have been accorded, deviating from standard industry benchmarks that define the relationship of weekend vs. weekday rates for various times of the year. It is our recommendation that the Executive Director and the Park Superintendent be provided the latitude by the Commission to adjust rates and dynamically price as they deem appropriate over the next several years. 2 73 Agenda Item 4: Yes ❑ No ❑ Rates for carts will be $10 for 9 holes and $16 for 18 holes. The 2020 rates were $10 for 9 holes and $15 for 18 holes. Note 1: The cart rate for Senior, Military, Adaptive, and Veterans (SMAV) will be $10 for 9 holes and $16 for 18 holes. In 2020, SMAV received, in addition to a discount on green fees, a 10% discount on carts. Note 2: For those customers that prefer to ride solo, the rate for a cart is $20 for 9 holes and $32 for 18 holes. Agenda Item 5: Yes ❑ No ❑ The fee for Outings and Tournaments will pay a premium of $5 per round over the prevailing rate based on the course, the time of day, and the time of the year. In 2020, Outings and Tournaments received a discount from $1 to $4 depending on the size of the group. Over 80 players received a $4 discount per golfer. Agenda Item 6: Yes ❑ No ❑ Leagues will be a premium of $2 per round over the prevailing rate based on the course, the time of day, and the time of year if the league's size dictates the simultaneous use of the 1st and 10th tees. In 2020, the golf course would block 2 % hours of tee times to accommodate league play, allowing the public to play 9 holes starting at approximately 2:30 in the afternoon. Agenda Item 7: Yes ❑ No ❑ Full-time employees are encouraged to play up to four rounds, including cart per month, whether they be 9- or 18-holes Monday —Thursday, subject to availability on a walk-up basis. Reservations are not permitted. Agenda Item 8: Yes ❑ No ❑ Part-time employees are encouraged to play based on the number of hours worked: 1 round for every 20 hours of compensation including cart per month up to 4 rounds per month whether they be 9- or 18-holes Monday — Thursday, subject to availability on a walk-up basis. Reservations are not permitted. Agenda Item 9: Yes ❑ No ❑ Volunteers are encouraged to play based on the number of hours worked: 1 round for every 12 hours of compensation, including cart per month up to 4 rounds per month whether they be 9- or 18-holes Monday — Thursday, subject to availability on a walk-up basis. Reservations are not permitted. 3 74 Agenda Item 10: Yes ❑ No ❑ Online tee time reservations will be accepted at Midnight 7 days before play. Golfers are welcome to call the Pro Shop starting at 7 a.m. to reserve a tee time seven days in advance. Note 1: A credit card on file will secure all tee times. Note 2: Golfers can cancel their reservation 24 hours in advance without penalty. Should the golfer fail/forget to cancel their reservation, their credit card will be charged the green fee for the tee time reservation. Agenda Item 11: Yes ❑ No ❑ As a function of their primary golf responsibility, Golf Shop personnel will be required to enter all golfers' names into the tee sheet for the day and time they are playing. Agenda Item 12: Yes ❑ No ❑ As a function of their primary golf responsibility, Golf Shop personnel will be encouraged to enter the golfer's email address of the golfer s into the tee sheet for the day and time they are playing. Agenda Item 13: Yes ❑ No ❑ A preferred player prepaid card be sold for $50 that provides the golfer the ability to receive a apply a $5 reduction in green fee on each round played. The 10th round with a cart is complimentary. Agenda Item 14: Yes ❑ No ❑ Season passes for unlimited play will NOT be offered in 2021, consistent with prior year policy. Agenda Item 15: Yes ❑ No ❑ The golfer must be 65 years of age on the date they are scheduled to play to qualify for a senior rate. The 2020 age limit was 62 years of age, consistent with the Oakland County Park policy for all activities. Agenda Item 16: Yes ❑ No ❑ The golf POS system will be reconfigured to create uniformity in the SKUs at every golf course to facilitate meaningful consolidated reporting. Any new SKU will be approved by central management and adopted uniformly across all golf courses. Historically, a golf course could create its reporting system. 4 75 Agenda Item 17: Yes ❑ No ❑ Volunteers, if utilized, can accept TIPS at Lyon Oaks when serving in the capacity as Bag Drop Attendees or cleaning golfer's clubs upon the conclusion of the round. The adoption of this policy is subject to review by the Fiscal Department. Agenda Item 18: Yes ❑ No ❑ Management of Oaks Parks is directed to undertake an extensive study of Red Oaks Golf Course to evaluate viable alternative uses for the highest and best use of this property as a proactive measure to cure the annual operating deficit exceeding $150,000. Such study should include as one option the removal of the incinerator and the creating of a driving range and short -game area to encourage youth and seniors to embrace the game. 5 76 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 11 B PARK OPERATIONS & MAINTENANCE To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Tom Hughes, Chief of Parks Operations — South District Jim Dunleavy, Chief of Parks Operations — North District Submitted: January 15, 2021 Subject: 2021 Proposed OCPR Rules and Regulations Annual Review and Update INTRODUCTION AND HISTORY Park staff has been working with Corporation Council to revise the current General Information & Regulations. Staff revised the following sections: (1) Section 6. Camping — General Camping, Occupancy of Campsite and Metal Detectors section (2) Section 9 ORV Park Rules (3) Section 11. Operations of Bicycles — e-bikes (4) Animals and Birds — Dog Parks (5) We also made some grammar updates. ATTACHMENTS - Updated General Information & Regulations Booklet (Changes have been highlighted in yellow and blue) - OCPR Resolution Approving Changes for 2021 STAFF RECOMMENDATION Staff is requesting the Commission adopt the attached proposed resolution and approve the recommended changes to the proposed 2021 Rules and Regulations. If approved they will then be forwarded to the Oakland County Board of Commissioners for final approval MOTION Move to adopt the attached resolution on the proposed 2021 revisions to the Oakland County Parks and Recreation General Information/Rules and Regulations and forward it to the Oakland County Board of Commissioners for final approval. 77 MISCELLANEOUS RESOLUTION #21-xxx IN RE: PARKS AND RECREATION COMMISSION — APPROVAL OF OAKLAND COUNTY PARKS AND RECREATION 2021 RULES AND REGULATIONS To: Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Parks and Recreation Commission was established by the Oakland County Board of Supervisors in 1966 under Public Act (P.A.) 261; and WHEREAS P.A. 261 includes a provision to allow county parks commissions to make rules for the protection, regulation and control of all its facilities and areas with the approval of the Oakland County Board of Commissioners; and WHEREAS the Oakland County Parks and Recreation Commission has established rules and regulations for this protection, regulation and control; and WHEREAS revisions for clarification purposes are requested, which have been reviewed and approved by the Oakland County Corporation Counsel. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the revisions to the 2021 General Information and Rules and Regulations as reviewed by Oakland County Corporation Counsel. NOW THEREFORE BE IT FURTHER RESOLVED that the revised 2021 Oakland County Parks and Recreation General Information and Rules and Regulations be forwarded to the Oakland County Board of Commissioners for approval. Date: Moved by: Supported by: AYES: NAYS: 78 Oakland County Parks and Recreation Rules and Regulations OaklandCountyParks.com 79 Contents Paqe Section 1. HOURS 3 Section 2. FEES AND CHARGES 3 Section 3. USE/RESERVATION OF COMMISSION PROPERTY 3-4 Section 4. EMERGENCY POWERS 4 Section 5. SWIMMING, BATHING AND WADING 4-5 Section 6. CAMPING 5-9 Section 7. BOATING 9 Section 8. MOTOR -DRIVEN VEHICLES 9-10 Section 9. OPERATION OF OFF -ROAD VEHICLES (ORV) 10-13 Section 10. PARKING IN PROHIBITED AREAS 13 Section 11. OPERATION OF BICYCLES 13-14 Section 12. SKATING AND COASTING AND SKIING 14 Section 13. PERSONAL CONDUCT 14-15 Section 14. METAL DETECTORS 15 Section 15. USE OF LOUDSPEAKER/EXCESSIVE NOISE 15 Section 16. PUBLIC EXHIBITION 16 Section 17. HUNTING, FISHING AND TRAPPING 16-17 Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS 17-18 Section 19. LITTERING AND POLLUTION OF PROPERTY OR WATERS 18 Section 20. FIRES 18 Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS, AND OTHER PROPERTIES 19 Section 22. CONTRABAND 19 Section 23. FIREARMS 19 Section 24. FIREWORKS 19 Section 25. PEDDLING AND SOLICITING 20 Section 26. ANIMALS AND BIRDS 20-22 Section 27. HORSES 22 Section 28. LIVESTOCK 22 Section 29. UNMANNED AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES AND PARACHUTES 22 Section 30. UNLAWFUL OBSTRUCTION 22 Section 31. HINDERING EMPLOYEES 23 Section 32. RESISTING PARK EMPLOYEES 23 Section 33. IMPERSONATION OF PARK EMPLOYEES 23 Section 34. FINES AND IMPRISONMENT 23 Section 35. SPECIAL USE AREAS 23 Section 36. FREE SPEECH 23-24 Section 37. PHOTOGRAPHY, VIDEO, AND AUDIO RECORDING 24-25 Section 38. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES 25-26 INDIVIDUALS WITH DISABILITIES: No qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of Oakland County Parks, or be subjected to discrimination by Oakland County Parks and Recreation. Pursuant to Act 261 of the Public Acts of the State of Michigan of 1965, as amended, the Oakland County Parks and Recreation Commission herewith promulgates and publishes the following rules for use, protection, regulation and control of all of its services, facilities and parks, recreation, conservation, education, historic, and scenic areas and preserves and parkways. Revised 01/20 Page 2 2020 Park Rules (DRAFT 1-15-20) 80 Page 3 2020 Park Rules (DRAFT 1-15-20) 81 IMPORTANT -- VIOLATIONS OF ANY OF THE PARK RULES MAY BE CAUSE FOR REMOVAL FROM THE PARK. VIOLATORS MAY ALSO BE SUBJECT TO CIVIL AND CRIMINAL PENALTIES. Section 1. HOURS No person shall remain on Commission property between 30 minutes after sunset and 7 a.m., except at designated areas. Provided, however, that upon application to the Commission or its authorized agent said hours may be extended. No person shall enter Commission property that is closed to the public. Section 2. FEES AND CHARGES No person or entity shall use any Commission property for which a fee/charge has been established by the Commission without payment of such fee or charge, unless authorized in writing by the Commission or other written agreement or permit. Annual park permits must be permanently affixed to vehicle windshield; each vehicle is required to have a separate permit. Section 3. USE/RESERVATION OF COMMISSION PROPERTY 1. Persons or entities may reserve, for exclusive use, Commission property open to the public. Application to reserve Commission property for exclusive use, e.g., to hold special events, tournaments, or races, shall be made upon forms furnished by the Commission. Persons reserving Commission property will be expected to sign a Permit/Agreement. Permits/Agreements for more than seven days must be approved by the Commission. Permits/Agreements for seven days or less may be approved by the Commission Executive Officer, pursuant to Commission policies. 2. In the event more applications to reserve Commission property are received than space available, such applicants shall be considered in the chronological order received. 3. Users of reserved Commission property shall comply with all Rules and policies of the Commission relating to use and conduct on Commission property. 4. Persons reserving Commission property may not erect or construct anything above, across or beneath Commission property without first having obtained written permission from the Commission authorizing such erection or construction. 5. Notwithstanding any of the provisions hereof, the Commission may, upon written application, grant specific permits/agreements for special uses when, in the opinion of the Commission, special consideration is warranted. Section 4. EMERGENCY POWERS Nothing in these Rules shall: 1. Prohibit or hinder duly -authorized agents of the Commission or any peace officers from performing their official duties. 2. Prohibit the Commission or Commission property Supervisors from establishing emergency Rules required to protect the health, welfare, and safety of park patrons, protect Commission property, and maintain order. Section 5. SWIMMING, BATHING AND WADING Page 4 2020 Park Rules (DRAFT 1-15-20) 82 No person shall: a. Swim, bathe, wade, or scuba dive in any of the watercourses, lakes, ponds, or sloughs located within or upon Commission property, except at such times and places as may be provided or designated for such purpose. Persons must abide by posted swim Rules. b. Carry any food or beverage of any kind or have in their possession any glass container on any beach or in the water adjacent thereto. c. Use any flotation devices, inflatable or otherwise, in any watercourses, lakes, ponds, or sloughs on Commission property, except in specifically designated areas where posted. General Waterpark Rules a. Glass containers are prohibited inside the waterparks. b. Lifejackets, tubes, chairs, tables, shaded areas, and charcoal grills are provided on a first -come, first -served basis. Tubes must remain in the pool area and may not be taken to picnic areas. Chairs and tables may be used by waterpark patrons who are present in the waterparks. Chairs and tables may not be held for anticipated patrons. c. Outside inflatables, chairs, umbrellas, tents, and/or grills are prohibited except that waterpark patrons may bring in hand-held umbrellas used for sun protection and personal flotation devices, approved by the United States Coast Guard with the stamped seal. d. Balls and/or Frisbees are not permitted inside the waterparks. e. Only personal radios are allowed in the park and may only be listened to via headphones. Playing a stereo/radio with speakers is not allowed. f. Swim attire worn by waterpark patrons must comply with all local and state laws, rules, and regulations. g. Waterpark patrons must follow all other waterpark posted Rules and procedures. (A full listing of waterpark Rules may be found online at OaklandCountyParks.com.) Section 6. CAMPING GENERAL CAMPING 1. Registration. Upon arrival at a park, the park patron shall register for and/or be checked in on a campsite. 2. Reservable Campsites. On a reservation campsite, a reservation may be made for up to 30 consecutive nights, and reservations are allowed up to 11 months in advance of the arrival date. 3. Walk -In Campsites. Walk-in campsites are available on a "first -come, first -served" basis. a. Registration. For a walk-in campsite, a park patron may register or renew for up to 30 consecutive nights. b. Renewals. For a walk-in campsite, a park patron may request renewal of their campsite by the due out time on the day their registration expires. Once a campsite is vacated the site will become available for rent. Page 5 2020 Park Rules (DRAFT 1-15-20) 83 4. Camper Vehicle Pass. Every vehicle registered must display the vehicle pass on the driver's side of the windshield while the vehicle is in the park. There is a limit of two vehicles per campsite. 5. Assignment of Sites. All campers are assigned to a campsite. Site changes must be approved by the park supervisor. 6. Parking of Trailers. The tongue of the camping trailer hitch must face the road. This allows for quick removal in case of an emergency or to prevent "boxing in" trailers. All camping units must be backed in unless they parked within an authorizedra group camping area or in pull; -through sites. 7. Occupancy of Campsite a. Each campsite is limited to immediate family members of the park patron reserving the campsite or up to four unrelated persons ages 18 years or older. b. Any child under age 18 must be accompanied by a parent or legal guardian. Children shall not be left unattended. c. Only one camping trailer and one tent OR only two tents and no trailer will be permitted per campsite. d. Campers shall not do any of the following: (1) allow other persons to use their campsites; (2) register a campsite for another person; or (3)Xransfer campsite or vehicle passes and equipment. e. Outdoor toilets and outdoor showers are prohibited. f. Portable fire pits are prohibited, B. Visitors/Non-Campers. All non -campers must pay the day -use entrance fee per vehicle. Vehicles will be parked in the day -use lot or designated parking areas. No non -campers will be allowed in the campground between 10 p.m. and 8 a.m. 9. Quiet Hours. Observed 11 p.m.-7 a.m. All campers must stay at their own campsites after 11 p.m. No walking or driving through the campgrounds after 11 p.m. will be allowed, except directly to/from the restrooms. No power generators shall be operated 11 p.m.-7 a.m. 10. Water Outlets. Water outlets are available to obtain water for use at campsites only. Washing of vehicles, dishes, clothes, animals, or your person at these outlets is prohibited. No hose will be permanently attached to any water outlet. 11. Hose Splitters. No hose splitters are allowed to be attached to any water spigot or hose per the Oakland County Health Department. 12. Waste Water. All grey/waste water must be disposed of at the designated dump station(s) per the Oakland County Health Department Sanitary Code Section 4.1, which states; SECTION 4 — UNLAWFUL SEWAGE DISPOSAL: 4.1 Unlawful Disposal of Sanitary Sewage — Under no conditions shall Sanitary Sewage from any structure be deposited upon the surface of the ground, into roadside ditches, watercourses, inland lakes, or into any closed drain other than a Sanitary Sewer. a. Portable Waste Tanks. Portable tanks may only be connected to a camping unit while in the process of emptying onboard holding tanks. Camper must be present and in view of portable tanks during the emptying process. Page 6 2020 Park Rules (DRAFT 1-15-20) Deleted: are Deleted: Deleted: or Deleted: No o Deleted: allowed Formatted: Highlight Formatted: Highlight Deleted: or Formatted: Highlight Formatted: Highlight Formatted: Highlight 84 b. System Leaks. Camping Units with grey/waste water leaks must be repaired immediately or be removed from Oakland County Parks property until the leak has been fixed. 13. Golf Carts. Golf carts are prohibited for use in campgrounds unless street licensed and registered. See Section 8: Motor -Driven Vehicles for additional information. 14. Electric/Motorized Toys. Park visitors may utilize electric driven devices such as scooters, hoverboards and Power Wheels on their registered campsite and pathways. No devices are to be operated on park roads. 15. Bird Feeders. Park visitors may not feed birds or other wildlife at any time. This includes bird feeders attached to or around RVs and trailers at campgrounds, regardless of whether they're attracting deer. 16.Off Road Vehicles (ORV). ORVs are prohibited from operating within the Campgrounds per MCL:324.81122. i. It is illegal to operate ORVs on state and federal highways, including the shoulders and rights of way. ii. Only street licensed registered vehicles may operate on campground roads. 17. Clotheslines. Clotheslines must be removed at sundown. At no time shall a clothesline be attached to any electrical or lot posts, trees, fences, etc. 18. Trash. Trash shall be placed in dumpsters provided. Campsites shall be kept clean. On -site trash pickup is not offered at any campsites (including full hook-up, water and electric, and group areas). 19. Large Electrical Appliances. Refrigerators and other large electrical appliances are not permitted outside trailers. 20.,Metal Detectors. Usinq metal detectors on Commission property is prohibited except as authorized in writing by the park supervisor overseeing the park for which a request is made., CABIN & YURT RENTAL 1. Smoking or the use of any vapor -producing product, such as an e-cigarette or similar device, is not allowed in any cabin or yurt. 2. Cooking is not permitted inside cabins or yurts. 3. Gas or electric portable heaters are not allowed inside or around the cabins or yurts. 4. Cabins and yurts must be cleaned before leaving and left in the same condition as found. 5. No tents allowed at cabins or yurts. 6. Occupancy is limited to the capacity of each cabin or yurt as specified by the Commission. 7. All campers must follow all other camping Rules contained in this section. 8. Except for service animals, no animals are allowed at or in cabins or yurts. ORGANIZED CLUB/GROUP CAMPING 1. A group or organization will be assigned to designated group areas only through advance reservations. 2. Groups of campers may be required to share a pavilion with other groups or organizations in the same area. Page 7 2020 Park Rules (DRAFT 1-15-20) Deleted: No Formatted: Highlight Deleted:ing Formatted: Highlight Formatted: Highlight Deleted: in campground when they are open for the season Formatted: Highlight 85 3. All campers must follow all other camping Rules contained in this section. YOUTH ORGANIZATION CAMP 1. A youth organization camp is a group of youth ages 17 and younger, who are members of a legal entity/organization, camping with their adult (age 18 years or older) leaders. 2. Youth organization camp area must be reserved in advance. 3. Campers will be placed in an organized campground area. Each group must have one adult leader for every five youths. 4. Youth organization camp shall have tent camping only, unless a trailer or camper will be used as a first aid station or headquarters (Independence Oaks County Park only). 5. No trenching around tents. No ground fires are permitted except in designated fire circles. 6. All campers must follow all other camping Rules contained in these rules and regulations. CONTINUOUS WALKING OR CRUISING IN OR NEAR CAMPGROUNDS 1. It shall be unlawful to continuously walk or cruise in any motor -driven vehicle in, through, and around campgrounds for the purpose of attracting or distracting persons using campsites or for the purpose of using a boat ramp, beach building, or other camping facility, except registered campers/persons to a specific registered campsite. Section 7. BOATING 1. No person shall launch any boat, yacht, canoe, raft, paddle board or other watercraft from any Commission property, except at such time or place as may be provided or designated for such purpose. 2. All watercraft shall comply with and be used in compliance with Public Act 451 of the Public Acts of the State of Michigan, of 1994 as amended, and such regulations as may be adopted. 3. Air mattresses, inner tubes, and other flotation devices are prohibited, except in designated swimming areas. Belly boats and other specialty flotation equipment may be used. United States Coast Guard approved individual flotation jacket or vest must be properly worn by all occupants. 4. No gasoline -powered watercrafts shall be launched from any Commission property, unless authorized by the Commission. Watercrafts powered by electric motors that are launched from Commission properly shall not exceed 24 foot pounds of thrust/24-volt system. 5. To prevent the spread of aquatic nuisance species, when entering and exiting Commission waters, persons shall inspect their watercraft, trailers, motors, and accessory equipment and remove any aquatic plants and animals. Section 8. MOTOR -DRIVEN VEHICLES Page 8 2020 Park Rules (DRAFT 1-15-20) 86 1. No person shall operate a motor -driven vehicle of any kind or nature, including but not limited to any motor -driven sled, toboggan, snowmobile, bike, or all -terrain vehicle on Commission property, except on designated roads and parking areas. 2. No person shall operate off -road recreational vehicles on Commission property, except on designated roads and parking areas. 3. No person shall operate a motor -driven vehicle on any park road at a speed exceeding 20 miles per hour or at any speed greater than that posted. 4. The driver of any vehicle shall yield the right-of-way to any person riding a horse on marked bridle paths where such bridle paths cross streets or roadways. 5. No person shall violate any provisions of Motor Vehicle Act 300 of the Public Acts of 1949. 6. Pursuant to the Americans with Disabilities Act of 1990 and its regulations, the Commission has authorized persons with mobility disabilities to use certain types of Other Power -Driven Mobility Devices (OPDMD) on park trails. To determine if any particular OPDMD is approved, visit OaklandCountyParks.com or call 1-888- OCPARKS. Section 9. OPERATION OF OFF -ROAD VEHICLES 1. No person shall operate a motor -driven vehicle of any nature on off -road courses on Commission property outside of the days and hours of operations approved by the Commission. For purposes of these Rules, any motor -driven vehicle of any nature driven on the off -road courses on Commission property is referred to as a "vehicle" and Holly Oaks ORV Park, as part of Commission property, is referred to as the "ORV Park." 2. A vehicle with four or more wheels must contain a seat and individual seat belt for each occupant of that vehicle. Those vehicles with automotive -type seating and fewer than four wheels shall be equipped with a seat belt for each occupant. Vehicle operators shall comply with the provisions of the Michigan child passenger safety law, MCL 257.710d, and all of the following provisions: a. Seat belts shall be in use by all occupants while the vehicle is in operation. b. An approved automotive manufactured restraining device, such as a lap belt or three- or four -point harness, is an acceptable seat belt. c. Seat belts and restraining devices, other than factory installed, shall be secured by bolting to the vehicle floor, frame, or roll bar. d. Occupancy of any vehicle on which the operator straddles the seat, such as a motorcycle or an all -terrain vehicle (ATV), limited to the operator as the sole occupant and no seat belt will be required, with the exception of those vehicles that permit passengers per the manufacturer design and specifications. 3. A vehicle requiring seat belts with an occupant(s) in the rear seat must be protected by a roll bar located immediately behind the occupant's seat as described in the following subsection 4, unless the rear seat occupants are wearing a safety helmet approved for automotive use (A.N.S.I. or equal). The operator or occupant of a vehicle not required to meet seat belt specifications shall wear a safety helmet approved for automotive use (A.N.S.I. or equal) and protective eyewear. Page 9 2020 Park Rules (DRAFT 1-15-20) 87 A vehicle requiring seat belts must be equipped with an integral steel roof, roll bar located immediately behind the operator, or roll cage, capable of supporting the weight of the vehicle. The operator and occupants of a vehicle without a full front windshield shall wear protective eyewear. A vehicle equipped with a roll bar shall comply with all the following requirements: a. The roll bar shall be welded or bolted to the floor or frame of the vehicle. b. The roll bar shall be braced in such a manner as to prevent collapse. c. The roll bar shall have clearance above, behind, and outside each seated occupant in the vehicle. A vehicle must submit to, and comply with, each of the following tests and no person shall operate a vehicle which fails to do so: a. All vehicles are required to have a muffler. Motorcycles, ATV's and side -by -side vehicles must also have a spark arrestor. b. A maximum noise level of 94 dB(A), or the current EPA emissions limit, shall be met. The testing provisions of current SAE J 1287, June 93 standard for ATV and motorcycle vehicles and SAE J 1169, March 93 standard (as each standard may be updated from time -to -time) for all other vehicles shall be followed and all vehicles shall pass a stationary sound level test. The stationary sound level test shall be administered from a 0.5 meter (19.69 inches) distance at one-half the engine's maximum rated RPM and as further described by current testing provisions for the particular vehicle. c. ,Vehicles requiring seat belts must have a warning flag mounted and extending over the front -most portion of the vehicle. Vehicles not requiring seat belts shall mount the warning flag on the rear of the vehicle. Vehicle operators shall comply with the following requirements: i. The warning flag shall be mounted on a staff that is securely bolted, welded or secured to the vehicle. The warning flag.shall maintain a minimum 10-foot height at standstill and a minimum 8-foot height under motion. ii. The warning flag shall be mounted on the top -most end of the staff. The flag shall be rectangular, international orange in color, solid material, with a minimum length on the supporting side of five inches, and a minimum length on the base side of 10 inches., It shall be unlawful to operate any vehicle at any time without possessing a valid unrestricted operator's or chauffeur's license, except as follows: a. A person at least 12 years of age with an off -road vehicle ("ORV") safety certificate issued by this state or another state or a province of Canada may operate either an ATV or motorcycle with direct visual supervision by an adult. The direct supervision shall not be impaired by distance and must allow the adult the ability to direct the youth's actions by verbal communications. Electronic amplification of verbal communications shall not be used. b. An adult shall not allow an unlicensed youth to operate an ORV. c. An ORV operator licensed under a level two graduated driver's license shall only operate under the provisions of that license. Page 10 2020 Park Rules (DRAFT 1-15-20) Formatted: Highlight Formatted: Highlight I Deleted: t Formatted: Highlight Formatted: Highlight Formatted: Numbered + Level: 2 + Numbering Style: i, ii, iii, ... + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Formatted: Highlight 88 7. The operator of any type of vehicle must present an operator's or chauffeur's license or ORV safety training certificate upon the demand of any law enforcement officer or state park personnel. 8. All persons entering or using the ORV Park shall comply with all posted regulatory, directional signs, and these Rules and operate a vehicle in the directional pattern established and marked within the ORV Park. 9. No person shall enter or use the ORV Park without obtaining and displaying a valid ORV Park vehicle entry permit and a Michigan ORV License and Trail Permit. 10. It shall be unlawful to drive or operate any vehicle at speeds exceeding posted speed limits or perform exhibition -type driving within the parking area or entrance road/ramp to the ORV Park. Exhibition -type driving means performing wheelies, spinning tires, cutting circles, jump starts, or other erratic, irresponsible or careless driving. 11. No person shall possess or consume an alcoholic beverage at any time in the ORV Park including parking lots. 12. No person shall operate a remote -control car/vehicle in any area of the OVR Park, including parking lots. 13. No person shall bring glass containers into the ORV Park. 14. It shall be unlawful to operate a vehicle after sunset without front -facing and rear - facing lights as well as brake lights. 15. All vehicles must enter the ORV Park trails under their own power. Trailering, towing, or otherwise transporting vehicles except under their own power past the funnel/gate into the ORV Park is prohibited. Trailers, tow trucks, or other means of transporting a vehicle are only allowed in the parking lots of the ORV Park, unless otherwise approved by the Park Supervisor, as determined in his or her sole discretion. Passengers shall not occupy any trailer or trailer/towed vehicle while the vehicle is being trailered or towed. 16. The Oakland County Parks and Recreation and the Michigan Department of Natural Resources are not responsible for towing of vehicles out of the ORV Park. Persons needing towing assistance shall make arrangements for such services. Section 10. PARKING IN PROHIBITED AREAS 1. It shall be unlawful for a vehicle operator to stop, stand, or park a vehicle in any place marked as a passenger or loading zone, other than for the expeditious loading or unloading of passengers or for the unloading, delivery, pick-up, or loading of materials. 2. It shall be unlawful for a vehicle operator to stop, stand, or park such vehicle upon any roadway or in any parking area in such manner as to form an obstruction to traffic thereon. 3. It shall be unlawful for a vehicle operator to stop, stand or park said vehicle in any area not designated for such purposes. Section 11. OPERATION OF BICYCLES 1. Bicycles shall be operated as closely to the right-hand side of the path, trail, or roadway, as conditions will permit, and not more than two bicycles shall be operated abreast. Page 11 2020 Park Rules (DRAFT 1-15-20) 89 2. It shall be unlawful for a bicyclist to carry any person upon the handlebar or frame of the bicycle. 3. Bicycles may be operated upon such paths, trails, or roadways as may be posted allowing such use; provided, however, no such use shall be allowed between sunset and 7 a.m. 4. Bicyclists must yield to slower moving trail traffic, such as equestrians and pedestrians. Bicyclists must also verbally announce their presence, with a statement such as, "passing on your left!" before passing other trail users. 5. Class 1 e-bikes are allowed on paved and crushed limestone trails, within Commission property. Class 1 e-bikes are not allowed on any other trails and„Class 2 and 3 e-bikes are not allowed on any trails within the Commission property, provided, however, pursuant to the Americans with Disabilities Act of 1990 and its regulations, the Commission has authorized persons with mobility disabilities to use certain types of Other Power -Driven Mobility Devices (OPDMD) on park trails. To determine if any particular OPDMD is approved, visit OaklandCountyParks.com or call 1-888-OCPARKS, Section 12. SKATING, COASTING AND SKIING 1. No person shall use roller skates, in -line skates or skateboards within or upon Commission property, except at such times and at such places as may be designated or maintained. 2. The skateboarding area at Groveland Oaks County Park is open to persons of all ages. Parents shall be in attendance and supervise their children at all times. NO food or beverages are allowed inside the fenced area. 3. Users must be in control at all times in the skateboarding area at Groveland Oaks. Uncontrolled skating activities that endanger others will result in ejection from the skateboarding area. NO bicycles are allowed inside the skateboarding area. This area is for skateboarding only. All other uses prohibited. 4. No person shall, within or upon Commission property, skate, sled, snowshoe, ski, or go upon any ice, except at such times and at such places as may be designated or maintained. 5. No person shall, within or upon Commission property, coast with hand sleds, bob sleds, carts, or other vehicles on wheels or runners except at such times and at such places as may be designated or maintained. Section 13. PERSONAL CONDUCT 1. It shall be unlawful for any person to create a breach of or to disturb the peace or to be a disorderly person, as provided under state law, while in or on any Commission property. 2. It shall be unlawful to conduct or to participate in any form of gambling, lottery or game of chance upon Commission property, except as permitted by state law and approved by the Commission. 3. It shall be unlawful for any person to consume or smoke marijuana while in or on all Commission property. Marijuana means all parts of the plant of the genus cannabis, growing or not; the seeds of the plant; the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the Page 12 2020 Park Rules (DRAFT 1-15-20) Formatted: Highlight Formatted: Highlight Deleted: the parks Formatted: Highlight Formatted: Highlight Deleted: rustic/mowed/dirUmountain-bike trails unless specifically authorized. Deleted: Oakland County Parks Formatted: Highlight Formatted: Highlight Deleted:. Formatted: Highlight Formatted: Highlight plant or its seeds or resin, including marijuana concentrate and marijuana -infused products. 4. Smoking or the use of any vapor -producing product, such as an e-cigarette or similar device, is strictly prohibited in all buildings, facilities, beaches, waterparks, and playgrounds located on Commission property. This prohibition shall extend a reasonable distance from said buildings, facilities, beaches, waterparks, and playgrounds. 5. It shall be unlawful for a person to make any open or indecent exposure of their person or of another person on Commission property, as provided under state law. 6. A person who violates any Park Rule may be ejected from Commission property, without a refund or rain check, by Park personnel. Section 14. METAL DETECTORS Metal detectors will be allowed in the picnic, campground, and general park area. With permission from the Park Supervisor; metal detectors will be allowed in the beach area when the beach has been closed to the public. The use of metal detectors in the water will be done by a group of volunteers approved through the Commission's Chief of Operations and Maintenance —North or South District. Section 15. USE OF LOUDSPEAKER/EXCESSIVE NOISE Sound -amplifying equipment, loudspeakers, or public-address systems are prohibited unless written permission is given by the Commission. It is also prohibited to operate a motor vehicle, radio, television, large electrical appliance, refrigerator, or any device in a manner that produces excessive noise. Section 16. PUBLIC EXHIBITION No person shall exhibit any machine, display, or animal; perform any acrobatic exhibitions; carry on any performance; or do anything whatsoever on Commission property that causes persons to congregate so as to interfere with the proper use of such property by the general public or to obstruct the passage of vehicles or persons, without first having obtained written permission from the Commission. Section 17. HUNTING, FISHING AND TRAPPING 1. Hunting. No person shall hunt any animal in or upon any Commission property, unless authorized by the Commission. a. Firearms Hunting. The use of firearms for hunting is prohibited unless authorized by the Commission. All hunting will be in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. All hunters must also abide by any additional Rules established by the Commission. b. Archery hunting. Archery hunting shall be in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. Archery hunting for white-tailed deer (Odocoileus virginianus) is permitted at Rose Oaks, Highland Oaks, Independence Oaks -North, Addison Oaks -East, Orion Oaks, and Lyon Oaks (Day -use area only) during Michigan Department of Natural Resources archery seasons for Oakland County. Any Page 13 2020 Park Rules (DRAFT 1-15-20) additional archery hunting opportunities will be authorized by the Commission and posted on the OCPR website and within designated areas of specific parks. c. Safety zones. 450-FOOT SAFETY ZONES FOR RESIDENTIAL/COMMERCIAL AREAS ARE SIGNED AND STRICTLY ENFORCED ON COMMISSION PROPERTY. Fishing. Fishing is permitted within or upon Commission property in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources in such areas designated for such purposes. Ice fishing is permitted on Commission property, at your own risk. The Commission assumes no liability for injuries sustained while ice fishing. All shanties must comply with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. a. Upper Bushman Lake at Independence Oaks -North County Park has been designated as a Special Regulation Catch -and -Release -Only Fishery by the Michigan Department of Natural Resources (MDNR) Fisheries order 244. Trapping. No person shall catch, wound, kill, or attempt to catch, wound, or kill any animal, unless authorized by the Commission or these Rules. No person shall steal any nest, lair, den, or burrow of any animal in or upon any Commission property, unless authorized by the Commission or these Rules. a. Trapping of animals is not permitted on Commission property, unless posted in specific areas at selected Parks. All trapping will be in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. All trappers must also abide by any additional Rules established by the Commission. b. Beaver trapping occurs by invitation lottery only during nuisance conditions as determined by the Oakland County Parks and Recreation Natural Resources Management Team. Cameras. Use of trail or game cameras is permitted only in areas open to archery hunting during hunting season for the purpose of observing wildlife for hunting. All cameras must be clearly marked with owner's name, address, and telephone number visible from the ground. Cameras cannot be affixed to trees or shrubs in any manner that causes damage per Section 18. Cameras may not be used for the purpose of general wildlife observation or observation of staff or park patrons. Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS No person shall: 1. Cut, remove, or destroy any tree, shrub, fern, forb, grass, rush, sedge, or other plant, whether alive or dead, or chip, blaze, box, girdle, trim, or otherwise deface or injure any tree or shrub on Commission property, or pick, gather, uproot, remove or destroy any plant without the Commission's written approval. 2. Remove or cause to be removed any seeds, sod, earth humus, peat, boulders, firewood, gravel or sand on Commission property without the Commission's written permission. 3. Leave a designated trail or blaze new trails on park property without Commission's written approval. Page 14 2020 Park Rules (DRAFT 1-15-20) 4. Gather mushrooms unless the mushrooms are gathered in accordance with the mushroom hunting guidelines listed at OaklandCountyParks.com. The Commission does not assume responsibility for the identification of any plant, fungus, or berry species on Commission property and is not responsible for any illness which may result from the ingestion of the aforementioned species. Section 19. LITTERING AND POLLUTION OF PROPERTY OR WATERS It shall be unlawful: 1. To discard or deposit refuse of any kind or nature in or upon the Commission property, except by placing said refuse in containers provided for such purpose. 2. To throw, cast, lay, drop, or discharge into or leave on any Commission property any substance, matter of thing, liquid, or solid, which may or shall result in the pollution of said property or waters. Section 20. FIRES 1. No person shall willfully set or cause to be set on fire any tree, woodland, brush land, grassland, or meadow upon any Commission property, unless authorized by the Commission. 2. No person shall build any fire upon Commission property, except within the fireplace, receptacles, or open spaces approved and designated by the Commission for such purposes. 3. No person shall drop, throw, or otherwise scatter lighted matches, burning cigars, cigarettes, tobacco, paper, or other flammable material within or upon any Commission property, unless authorized by the Commission. 4. No pallets, treated wood, or other noxious materials are to be put in campfires. Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS, AND OTHER PROPERTIES No person shall upon Commission property: 1. Willfully destroy, deface, alter, change, or remove any monument, stone marker, bench mark, stake, post, or blaze, marking or designating any boundary line, survey line, or reference point. 2. Cut breaks, mark upon, or otherwise injure any building, equipment, bridge, drain, wall, fountain, lamp post, fence, gate, hedge, or other structure. 3. Deface, destroy, or remove any placard, notice or sign, whether permanent or temporary. 4. Appropriate, excavate, injure or destroy any historic or prehistoric ruin or any object of antiquity, without the Commission's permission. Section 22. CONTRABAND All game animals, fowl, birds, fish, and other aquatic life hunted, killed, taken, destroyed, bought, sold, bartered or had in possession, contrary to any of the provisions hereof, shall be declared to be contraband and shall be turned over to the Michigan Department of Natural Resources for disposal. Page 15 2020 Park Rules (DRAFT 1-15-20) W Section 23. FIREARMS The use, possession, and carrying of firearms on Commission property shall be governed by federal, state and local law. Section 24. FIREWORKS No person shall fire, discharge, or have in his or her possession any rocket, firecrackers, sparklers, torpedo, squib, floating sky lanterns, other fireworks, or any substance of an explosive or dangerous nature within or upon the Commission property, unless authorized by the Commission or its authorized agent through an agreement or Permit. Any agreement/permit issued hereunder shall not relieve a person from obtaining the necessary permits as required by law from the local governing authority wherein the Park is located. Section 25. PEDDLING AND SOLICITING It shall be unlawful for any person to peddle or solicit business of any nature whatsoever, to distribute handbills or other advertising material, or to post unauthorized signs on any Commission property, unless first authorized by the Commission in writing. Section 26. ANIMALS AND BIRDS 1. Prohibitions. It shall be unlawful for any persons while upon or within Commission property to: a. Bring, drive, or lead any animal onto Commission property, except as otherwise provided in these Rules or except if prior written permission is received by the park supervisor; b. Feed any wildlife; c. Cause any animal to run at large; d. Torture, abuse, ill-treat, or neglect any animal; e. Dispose of, release, or set free any wild or domestic animal upon Commission property unless authorized by the Commission or the park supervisor; f. Bring animals in beach areas, waterparks, county market, concession areas, waterways, or in cabins or yurts. Service animals are allowed in all areas of Commission property, except, subject to and in accordance with state or federal laws, rules, and regulations, waterpark pools and splash pads; or g. Leave pets unattended. 2. Turtles, Frogs, and Mudpuppies. Turtles, frogs, and mudpuppies shall not be removed from Commission property. 3. Snakes and Snake Bites. Snakes shall not be harmed or killed. All snake bites must be reported immediately to 911. Snake bite victims must provide bite incident details to the Park Supervisor or Park Natural Resources Planner. 4. Service Animals. Notwithstanding any other Park rule, persons may bring their service animals upon or within any Commission property. 5. Liability. Owners or caretakers of animals assume full responsibility for all animals brought onto Commission property. 6. Dogs. Page 16 2020 Park Rules (DRAFT 1-15-20) a. Persons may bring dogs on Commission property if they are on a leash (not longer than six feet) or if they are confined to a tent or camping trailer, unless prohibited by posting or otherwise provided by these Rules. b. All dogs must have a current license. c. Owners or caretakers must clean up all dog droppings. d. Unruly dogs are prohibited on Commission property. Unruly dogs are defined as dogs that are not controllable by their owners or caretakers, dogs which physically attack or bite another dog or human (when not provoked), or dogs which physically pin other dogs to the ground (when not provoked). e. All dog bites must be reported immediately to the Park Supervisor or an Oakland County Sheriff's deputy, who will contact Oakland County Animal Shelter and Adoption Center. The dog must then be confined until the Oakland County Sheriff's Office or park personnel arrive at the scene. Dog Parks. The Commission may designate areas for the purpose of exercising dogs off leash. While in the dog park areas, all dogs and their owners or caretakers must obey all Park Rules, including: a. Dogs must be on leash when entering and exiting the dog park. Owners must carry leash with them at all times while in the dog park. b. Maximum of two dogs per patron. c. Dogs must have current license, up-to-date vaccinations, and respond to voice commands. d. Shock collars, metal pinch/choke collars or collars with metal links are not allowed in the dog park. e. No dogs under four months of age allowed in the dog park. f. Small dog area is for dogs 25 pounds or less. g. Owners or caretakers assume full responsibility for all dogs brought onto Commission property. h. Dogs must be accompanied and supervised by an adult (age 18 or older) at all times. Dogs must never be left unattended in the dog park. i. Children, ages 12 and under, must be accompanied and closely supervised by a parent or adult present inside the dog park, at all times. j. No food, human or animal, is allowed in the dog park. k. Dogs in heat may not enter the dog park. I. Owners or caretakers must clean up dog droppings; bags are provided on site. m. Lake Sixteen Dog Dock access at Orion Oaks is for dogs only. Lake Sixteen Boat Launch is not part of the Dog Park. n. Dogs are not allowed to dig in the dog park. Owner must fill in any holes. o. Toys, balls, bowls or pools may not be brought to, or left at, the dog park. Section 27. HORSES 1. It shall be unlawful for any person to ride, lead, or cause a horse to be upon any Commission property, except on specifically designated and posted areas, bridle paths or by permit on field trail areas. 2. It shall be unlawful for any person to ride a horse in a careless, negligent, or reckless manner so as to create a nuisance or to endanger the life, property, or persons of others on any Commission property. Page 17 2020 Park Rules (DRAFT 1-15-20) Deleted: community t Formatted: Highlight Formatted: Highlight Section 28. LIVESTOCK No person shall drive or cause to be driven any horses, cattle, sheep, goats, swine, or other livestock upon or across any Commission property unless approved by the Commission. Section 29. UNMANNED AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES, AND PARACHUTES 1. No person shall make any ascent in any hot air balloon, airplane or ultra -light, or any descent in or from any hot air balloon, airplane or parachute on any Commission property unless authorized in writing by the Commission. 2. Any person operating an unmanned, remote control aircraft shall do so in accordance with all federal and state, laws and regulations. Section 30. UNLAWFUL OBSTRUCTION No person shall by force, threats, intimidations, unlawful fencing, enclosing or by other means, prevent or obstruct any person from entering, leaving or making full use of any Commission property. Section 31. HINDERING EMPLOYEES No person shall interfere with, or in any manner hinder, any Commission employee or agent while performing their official duties. Section 32. RESISTING PARK EMPLOYEES No person shall interfere with any Commission employee in the discharge of their duties or fail or refuse to obey any lawful command of any park employee. Section 33. IMPERSONATING PARK EMPLOYEES No person shall impersonate any Commission employee or agent for any reason whatsoever. Section 34. FINES AND IMPRISONMENT Except as otherwise provided by law, any person violating these Park Rules and Regulations shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined not more than $100 and costs of prosecution, or imprisoned in the Oakland County Jail for a period not exceeding 90 days, or both, for each offense. Section 35. SPECIAL USE AREAS Special use areas will have posted Commission rules and regulations specific to the area's use and users' conduct. Special use areas include, but are not limited to: beaches; waterparks; bicycle motocross track; bicycle skills course; skateboard parks; dog parks; disc golf course; golf; miniature (putt -putt) golf; driving range; cross-country ski trails; playgrounds; mountain biking trails; and any other designated areas with their own specific rules and regulations. Section 36. FREE SPEECH Page 18 2020 Park Rules (DRAFT 1-15-20) Parks are traditional public forums that citizens may use for purpose of assembly, communicating thoughts, discussing public questions and protests. Peaceful assemblies, public demonstrations and other types of protests are permissible except where such activity will do the following: 1. Disrupt scheduled events at or on Commission property; 2. Create a hazard to Commission property; 3. Physically interfere with other park patrons' use of Commission property; or 4. Block traffic or block the path of others using Commission property. "Disrupt," as used above, does not include peacefully holding a protest sign at a public meeting or acting in a manner that does not prevent others from participating in a scheduled event at or on Commission property, or that does not create a hazard to the health, welfare and safety of park patrons, or that does not destroy or damage Commission property. If a planned assembly or public demonstration on Commission property can be reasonably anticipated to disrupt, create a hazard, physically interfere or block traffic or the path of other patrons, as specified above in numbered paragraphs 1-4; organizers of such activities shall provide two business days' notice to the Commission. Speech may not be restricted based on content or views expressed, except that the speakers may not: 1. Use fighting words, which are words by which their very utterance tend to incite an immediate breach of the peace; 2. Threaten to physically harm others; or 3. Engage in obscene speech or conduct as that term is defined by MCL 752.362(5); 4. Organizers must also comply with all other governmental requirements, including these Rules, for conducting such assemblies or public demonstrations. Section 37. PHOTOGRAPHY, VIDEO, AND AUDIO RECORDING Persons may take still photographs or video or audio recordings on Commission property without first obtaining a written permit from the Commission unless any of the following apply: 1. The photographs or recordings are being taken for the purpose of advertising a product or service; 2. The photographs or recordings involve professional or amateur casts, props, models, or crews, other than bona fide news media personnel covering a news event that cannot be covered at any other time or at any other location; 3. The project requires access to Commission property that is closed or restricted to the general public; and 4. The project carries substantial risk of damaging Commission property, disrupting park patrons, disrupting park operations, or compromising public health and safety regulations already covered by law. Section 38. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES Page 19 2020 Park Rules (DRAFT 1-15-20) Consumption of Alcoholic Beverages on Commission property: Alcoholic beverages may be brought into and consumed on Commission property by Park patrons subject to the following: a. Individuals who bring and consume alcoholic beverages on Commission property are responsible for their own actions as a result of consuming alcoholic beverages and must be in compliance with all laws and Park Rules. b. No person under the age of 21 may consume or purchase alcoholic beverages on Commission property. In the event that any underage drinking is suspected, the Oakland County Sheriff's Office and/or the local police department will be immediately notified. c. No alcoholic beverages are permitted at park beaches, dog parks, waterparks, waterpark parking lots, and concession areas. d. Park patrons shall not bring alcoholic beverages to Park golf courses (except for Red Oaks golf course), and Park banquet facilities, including the parking lots for these areas, where a license from the Michigan Liquor Control Commission to sell alcoholic beverages is in place. e. Keg beer is not allowed at or on Commission property, unless served by a caterer or entity approved in writing by the park supervisor. f. When a person or entity reserves and uses Commission property, the consumption of alcoholic beverages at such facility or property shall also be governed by the written agreement, which provides for the use of the Commission property. Sale of Alcoholic Beverages on Commission property: The sale of alcoholic beverages within or on Commission property is prohibited, subject to the following exceptions: a. At formally established concession and banquet facilities operated by, or under contract with, the Commission. The contract with the Commission shall address all aspects of the sale of alcoholic beverages, including licenses, liability and insurance. b. At events that meet all of the following requirements: i. An application for such purpose shall have been submitted to and approved by the Commission, and ii.The applicant must be an established non-profit, charitable entity which meets the following requirements: a. Has actively functioned in Oakland County for at least two years b. Is recognized as having provided substantial benefit in the interest of the public in Oakland County, and c. The Commission has determined in the exercise of its reasonable discretion, based on the available evidence, that the proceeds from the approved sale of alcohol will be used primarily to serve the interests of the public in Oakland County; and d. The applicant has secured licensure from the Michigan Liquor Control Commission and has provided written evidence of such licensure; and Page 20 2020 Park Rules (DRAFT 1-15-20) W. The applicant has secured all insurance for the event as required by the Oakland County Department of Risk Management; and The event will be short term; and The event is primarily expected to be attended by adults, and any minors expected to attend will, for the most part, be in the presence of their parents or affiliated adults. DEFINITIONS "Commission" shall mean the Oakland County Parks and Recreation Commission or its Executive Officer. "Commission Property" shall mean all lands, waters and property administered by or under the jurisdiction of the Oakland County Parks and Recreation Commission. "Person" or "persons" shall mean individuals, firms, corporations, or any group or gathering of individuals. "Resident" shall mean any individual who resides within the County of Oakland as confirmed by a government issued ID. "Rules" shall mean the rules and regulations adopted by the Oakland County Parks and Recreation Commission applicable to all property administered by or under the jurisdiction of the said Commission and all amendments thereto. These rules and regulations are enforced in compliance with State of Michigan Public Act 261. "Camping" shall mean the overnight lodging or sleeping of person or persons in a tent, trailer —coach, vehicle camper, motor vehicle, or in any other conveyance erected, parked or placed on the premises within any park or recreation area administered by the Oakland County Parks and Recreation Commission. "Alcoholic Beverages" refers to products of distillation of any fermented liquid whether or not rectified or diluted with water or other liquid, including beer, wine and liquor, but does not mean ethyl or industrial alcohol, diluted or not, that has been denatured or otherwise rendered unfit for beverage purposes. (based on the definition contained in the Michigan Liquor Control Act, Act 58 of 1998; MCL 436.1105(1)) Page 21 2020 Park Rules (DRAFT 1-15-20) N' Oakland County Parks and Recreation Rules and Regulations OaklandCou ntyParks.com 100 Contents Page Section 1. HOURS 3 Section 2. FEES AND CHARGES 3 Section 3. USE/RESERVATION OF COMMISSION PROPERTY 3-4 Section 4. EMERGENCY POWERS 4 Section 5. SWIMMING, BATHING AND WADING 4-5 Section 6. CAMPING 5-9 Section 7. BOATING 9 Section 8. MOTOR -DRIVEN VEHICLES 9-10 Section 9. OPERATION OF OFF -ROAD VEHICLES (ORV) 10-13 Section 10. PARKING IN PROHIBITED AREAS 13 Section 11. OPERATION OF BICYCLES 13-14 Section 12. SKATING AND COASTING AND SKIING 14 Section 13. PERSONAL CONDUCT 14-15 Section 14. METAL DETECTORS 15 Section 15. USE OF LOUDSPEAKER/EXCESSIVE NOISE 15 Section 16. PUBLIC EXHIBITION 16 Section 17. HUNTING, FISHING AND TRAPPING 16-17 Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS 17-18 Section 19. LITTERING AND POLLUTION OF PROPERTY OR WATERS 18 Section 20. FIRES 18 Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS, AND OTHER PROPERTIES 19 Section 22. CONTRABAND 19 Section 23. FIREARMS 19 Section 24. FIREWORKS 19 Section 25. PEDDLING AND SOLICITING 20 Section 26. ANIMALS AND BIRDS 20-22 Section 27. HORSES 22 Section 28. LIVESTOCK 22 Section 29. UNMANNED AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES AND PARACHUTES 22 Section 30. UNLAWFUL OBSTRUCTION 22 Section 31. HINDERING EMPLOYEES 23 Section 32. RESISTING PARK EMPLOYEES 23 Section 33. IMPERSONATION OF PARK EMPLOYEES 23 Section 34. FINES AND IMPRISONMENT 23 Section 35. SPECIAL USE AREAS 23 Section 36. FREE SPEECH 23-24 Section 37. PHOTOGRAPHY, VIDEO, AND AUDIO RECORDING 24-25 Section 38. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES 25-26 INDIVIDUALS WITH DISABILITIES: No qualified individual with a disability shall, on the basis of disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of Oakland County Parks, or be subjected to discrimination by Oakland County Parks and Recreation. Pursuant to Act 261 of the Public Acts of the State of Michigan of 1965, as amended, the Oakland County Parks and Recreation Commission herewith promulgates and publishes the following rules for use, protection, regulation and control of all of its services, facilities and parks, recreation, conservation, education, historic, and scenic areas and preserves and parkways. Revised 01 /20 Page 2 2020 Park Rules (DRAFT 1-15-20) 101 Page 3 2020 Park Rules (DRAFT 1-15-20) 102 IMPORTANT -- VIOLATIONS OF ANY OF THE PARK RULES MAY BE CAUSE FOR REMOVAL FROM THE PARK. VIOLATORS MAY ALSO BE SUBJECT TO CIVIL AND CRIMINAL PENALTIES. Section 1. HOURS No person shall remain on Commission property between 30 minutes after sunset and 7 a.m., except at designated areas. Provided, however, that upon application to the Commission or its authorized agent said hours may be extended. No person shall enter Commission property that is closed to the public. Section 2. FEES AND CHARGES No person or entity shall use any Commission property for which a fee/charge has been established by the Commission without payment of such fee or charge, unless authorized in writing by the Commission or other written agreement or permit. Annual park permits must be permanently affixed to vehicle windshield; each vehicle is required to have a separate permit. Section 3. USE/RESERVATION OF COMMISSION PROPERTY 1. Persons or entities may reserve, for exclusive use, Commission property open to the public. Application to reserve Commission property for exclusive use, e.g., to hold special events, tournaments, or races, shall be made upon forms furnished by the Commission. Persons reserving Commission property will be expected to sign a Permit/Agreement. Permits/Agreements for more than seven days must be approved by the Commission. Permits/Agreements for seven days or less may be approved by the Commission Executive Officer, pursuant to Commission policies. 2. In the event more applications to reserve Commission property are received than space available, such applicants shall be considered in the chronological order received. 3. Users of reserved Commission property shall comply with all Rules and policies of the Commission relating to use and conduct on Commission property. 4. Persons reserving Commission property may not erect or construct anything above, across or beneath Commission property without first having obtained written permission from the Commission authorizing such erection or construction. 5. Notwithstanding any of the provisions hereof, the Commission may, upon written application, grant specific permits/agreements for special uses when, in the opinion of the Commission, special consideration is warranted. Section 4. EMERGENCY POWERS Nothing in these Rules shall: 1. Prohibit or hinder duly -authorized agents of the Commission or any peace officers from performing their official duties. 2. Prohibit the Commission or Commission property Supervisors from establishing emergency Rules required to protect the health, welfare, and safety of park patrons, protect Commission property, and maintain order. Section 5. SWIMMING, BATHING AND WADING Page 4 2020 Park Rules (DRAFT 1-15-20) 103 1. No person shall: a. Swim, bathe, wade, or scuba dive in any of the watercourses, lakes, ponds, or sloughs located within or upon Commission property, except at such times and places as may be provided or designated for such purpose. Persons must abide by posted swim Rules. b. Carry any food or beverage of any kind or have in their possession any glass container on any beach or in the water adjacent thereto. c. Use any flotation devices, inflatable or otherwise, in any watercourses, lakes, ponds, or sloughs on Commission property, except in specifically designated areas where posted. 2. General Waterpark Rules a. Glass containers are prohibited inside the waterparks. b. Lifejackets, tubes, chairs, tables, shaded areas, and charcoal grills are provided on a first -come, first -served basis. Tubes must remain in the pool area and may not be taken to picnic areas. Chairs and tables may be used by waterpark patrons who are present in the waterparks. Chairs and tables may not be held for anticipated patrons. c. Outside inflatables, chairs, umbrellas, tents, and/or grills are prohibited except that waterpark patrons may bring in hand-held umbrellas used for sun protection and personal flotation devices, approved by the United States Coast Guard with the stamped seal. d. Balls and/or Frisbees are not permitted inside the waterparks. e. Only personal radios are allowed in the park and may only be listened to via headphones. Playing a stereo/radio with speakers is not allowed. f. Swim attire worn by waterpark patrons must comply with all local and state laws, rules, and regulations. g. Waterpark patrons must follow all other waterpark posted Rules and procedures. (A full listing of waterpark Rules may be found online at Oakland CountyParks.com.) Section 6. CAMPING GENERAL CAMPING 1. Registration. Upon arrival at a park, the park patron shall register for and/or be checked in on a campsite. 2. Reservable Campsites. On a reservation campsite, a reservation may be made for up to 30 consecutive nights, and reservations are allowed up to 11 months in advance of the arrival date. 3. Walk -In Campsites. Walk-in campsites are available on a "first -come, first -served" basis. a. Registration. For a walk-in campsite, a park patron may register or renew for up to 30 consecutive nights. b. Renewals. For a walk-in campsite, a park patron may request renewal of their campsite by the due out time on the day their registration expires. Once a campsite is vacated the site will become available for rent. Page 5 2020 Park Rules (DRAFT 1-15-20) 104 4. Camper Vehicle Pass. Every vehicle registered must display the vehicle pass on the driver's side of the windshield while the vehicle is in the park. There is a limit of two vehicles per campsite. 5. Assignment of Sites. All campers are assigned to a campsite. Site changes must be approved by the park supervisor. 6. Parking of Trailers. The tongue of the camping trailer hitch must face the road. This allows for quick removal in case of an emergency or to prevent "boxing in" trailers. All camping units must be backed in unless they are parked within an authorized a group camping area or in pull -through sites. 7. Occupancy of Campsite a. Each campsite is limited to immediate family members of the park patron reserving the campsite or up to four unrelated persons ages 18 years or older. b. Any child under age 18 must be accompanied by a parent or legal guardian. Children shall not be left unattended. c. Only one camping trailer and one tent OR only two tents and no trailer will be permitted per campsite. d. Campers shall not do any of the following: (1) allow other persons to use their campsites; (2) register a campsite for another person; or (3) transfer campsite or vehicle passes and equipment. e. Outdoor toilets and outdoor showers are prohibited. f. Portable fire pits are prohibited. 8. Visitors/Non-Campers. All non -campers must pay the day -use entrance fee per vehicle. Vehicles will be parked in the day -use lot or designated parking areas. No non -campers will be allowed in the campground between 10 p.m. and 8 a.m. 9. Quiet Hours. Observed 11 p.m.-7 a.m. All campers must stay at their own campsites after 11 p.m. No walking or driving through the campgrounds after 11 p.m. will be allowed, except directly to/from the restrooms. No power generators shall be operated 11 p.m.-7 a.m. 10. Water Outlets. Water outlets are available to obtain water for use at campsites only. Washing of vehicles, dishes, clothes, animals, or your person at these outlets is prohibited. No hose will be permanently attached to any water outlet. 11. Hose Splitters. No hose splitters are allowed to be attached to any water spigot or hose per the Oakland County Health Department. 12. Waste Water. All grey/waste water must be disposed of at the designated dump station(s) per the Oakland County Health Department Sanitary Code Section 4.1, which states; SECTION 4 — UNLAWFUL SEWAGE DISPOSAL: 4.1 Unlawful Disposal of Sanitary Sewage — Under no conditions shall Sanitary Sewage from any structure be deposited upon the surface of the ground, into roadside ditches, watercourses, inland lakes, or into any closed drain other than a Sanitary Sewer. a. Portable Waste Tanks. Portable tanks may only be connected to a camping unit while in the process of emptying onboard holding tanks. Camper must be present and in view of portable tanks during the emptying process. Page 6 2020 Park Rules (DRAFT 1-15-20) 105 b. System Leaks. Camping Units with grey/waste water leaks must be repaired immediately or be removed from Oakland County Parks property until the leak has been fixed. 13. Golf Carts. Golf carts are prohibited for use in campgrounds unless street licensed and registered. See Section 8: Motor -Driven Vehicles for additional information. 14. Electric/Motorized Toys. Park visitors may utilize electric driven devices such as scooters, hoverboards and Power Wheels on their registered campsite and pathways. No devices are to be operated on park roads. 15. Bird Feeders. Park visitors may not feed birds or other wildlife at any time. This includes bird feeders attached to or around RVs and trailers at campgrounds, regardless of whether they're attracting deer. 16.Off Road Vehicles (ORV). ORVs are prohibited from operating within the Campgrounds per MCL:324.81122. i. It is illegal to operate ORVs on state and federal highways, including the shoulders and rights of way. ii. Only street licensed registered vehicles may operate on campground roads. 17. Clotheslines. Clotheslines must be removed at sundown. At no time shall a clothesline be attached to any electrical or lot posts, trees, fences, etc. 18. Trash. Trash shall be placed in dumpsters provided. Campsites shall be kept clean. On -site trash pickup is not offered at any campsites (including full hook-up, water and electric, and group areas). 19. Large Electrical Appliances. Refrigerators and other large electrical appliances are not permitted outside trailers. 20. Metal Detectors. Using metal detectors on Commission property is prohibited except as authorized in writing by the park supervisor overseeing the park for which a request is made in writing.. CABIN & YURT RENTAL 1. Smoking or the use of any vapor -producing product, such as an e-cigarette or similar device, is not allowed in any cabin or yurt. 2. Cooking is not permitted inside cabins or yurts. 3. Gas or electric portable heaters are not allowed inside or around the cabins or yurts. 4. Cabins and yurts must be cleaned before leaving and left in the same condition as found. 5. No tents allowed at cabins or yurts. 6. Occupancy is limited to the capacity of each cabin or yurt as specified by the Commission. 7. All campers must follow all other camping Rules contained in this section. 8. Except for service animals, no animals are allowed at or in cabins or yurts. ORGANIZED CLUB/GROUP CAMPING 1. A group or organization will be assigned to designated group areas only through advance reservations. 2. Groups of campers may be required to share a pavilion with other groups or organizations in the same area. Page 7 2020 Park Rules (DRAFT 1-15-20) 106 3. All campers must follow all other camping Rules contained in this section. YOUTH ORGANIZATION CAMP 1. A youth organization camp is a group of youth ages 17 and younger, who are members of a legal entity/organization, camping with their adult (age 18 years or older) leaders. 2. Youth organization camp area must be reserved in advance. 3. Campers will be placed in an organized campground area. Each group must have one adult leader for every five youths. 4. Youth organization camp shall have tent camping only, unless a trailer or camper will be used as a first aid station or headquarters (Independence Oaks County Park only). 5. No trenching around tents. No ground fires are permitted except in designated fire circles. 6. All campers must follow all other camping Rules contained in these rules and regulations. CONTINUOUS WALKING OR CRUISING IN OR NEAR CAMPGROUNDS 1. It shall be unlawful to continuously walk or cruise in any motor -driven vehicle in, through, and around campgrounds for the purpose of attracting or distracting persons using campsites or for the purpose of using a boat ramp, beach building, or other camping facility, except registered campers/persons to a specific registered campsite. Section 7. BOATING 1. No person shall launch any boat, yacht, canoe, raft, paddle board or other watercraft from any Commission property, except at such time or place as may be provided or designated for such purpose. 2. All watercraft shall comply with and be used in compliance with Public Act 451 of the Public Acts of the State of Michigan, of 1994 as amended, and such regulations as may be adopted. 3. Air mattresses, inner tubes, and other flotation devices are prohibited, except in designated swimming areas. Belly boats and other specialty flotation equipment may be used. United States Coast Guard approved individual flotation jacket or vest must be properly worn by all occupants. 4. No gasoline -powered watercrafts shall be launched from any Commission property, unless authorized by the Commission. Watercrafts powered by electric motors that are launched from Commission properly shall not exceed 24 foot pounds of thrust/24-volt system. 5. To prevent the spread of aquatic nuisance species, when entering and exiting Commission waters, persons shall inspect their watercraft, trailers, motors, and accessory equipment and remove any aquatic plants and animals. Section 8. MOTOR -DRIVEN VEHICLES Page 8 2020 Park Rules (DRAFT 1-15-20) 107 1. No person shall operate a motor -driven vehicle of any kind or nature, including but not limited to any motor -driven sled, toboggan, snowmobile, bike, or all -terrain vehicle on Commission property, except on designated roads and parking areas. 2. No person shall operate off -road recreational vehicles on Commission property, except on designated roads and parking areas. 3. No person shall operate a motor -driven vehicle on any park road at a speed exceeding 20 miles per hour or at any speed greater than that posted. 4. The driver of any vehicle shall yield the right-of-way to any person riding a horse on marked bridle paths where such bridle paths cross streets or roadways. 5. No person shall violate any provisions of Motor Vehicle Act 300 of the Public Acts of 1949. 6. Pursuant to the Americans with Disabilities Act of 1990 and its regulations, the Commission has authorized persons with mobility disabilities to use certain types of Other Power -Driven Mobility Devices (OPDMD) on park trails. To determine if any particular OPDMD is approved, visit OaklandCountyParks.com or call 1-888- OCPARKS. Section 9. OPERATION OF OFF -ROAD VEHICLES 1. No person shall operate a motor -driven vehicle of any nature on off -road courses on Commission property outside of the days and hours of operations approved by the Commission. For purposes of these Rules, any motor -driven vehicle of any nature driven on the off -road courses on Commission property is referred to as a "vehicle" and Holly Oaks ORV Park, as part of Commission property, is referred to as the "ORV Park." 2. A vehicle with four or more wheels must contain a seat and individual seat belt for each occupant of that vehicle. Those vehicles with automotive -type seating and fewer than four wheels shall be equipped with a seat belt for each occupant. Vehicle operators shall comply with the provisions of the Michigan child passenger safety law, MCL 257.710d, and all of the following provisions: a. Seat belts shall be in use by all occupants while the vehicle is in operation. b. An approved automotive manufactured restraining device, such as a lap belt or three- or four -point harness, is an acceptable seat belt. c. Seat belts and restraining devices, other than factory installed, shall be secured by bolting to the vehicle floor, frame, or roll bar. d. Occupancy of any vehicle on which the operator straddles the seat, such as a motorcycle or an all -terrain vehicle (ATV), limited to the operator as the sole occupant and no seat belt will be required, with the exception of those vehicles that permit passengers per the manufacturer design and specifications. 3. A vehicle requiring seat belts with an occupant(s) in the rear seat must be protected by a roll bar located immediately behind the occupant's seat as described in the following subsection 4, unless the rear seat occupants are wearing a safety helmet approved for automotive use (A.N.S.I. or equal). The operator or occupant of a vehicle not required to meet seat belt specifications shall wear a safety helmet approved for automotive use (A.N.S.I. or equal) and protective eyewear. Page 9 2020 Park Rules (DRAFT 1-15-20) 108 4. A vehicle requiring seat belts must be equipped with an integral steel roof, roll bar located immediately behind the operator, or roll cage, capable of supporting the weight of the vehicle. The operator and occupants of a vehicle without a full front windshield shall wear protective eyewear. A vehicle equipped with a roll bar shall comply with all the following requirements: a. The roll bar shall be welded or bolted to the floor or frame of the vehicle. b. The roll bar shall be braced in such a manner as to prevent collapse. c. The roll bar shall have clearance above, behind, and outside each seated occupant in the vehicle. 5. A vehicle must submit to, and comply with, each of the following tests and no person shall operate a vehicle which fails to do so: a. All vehicles are required to have a muffler. Motorcycles, ATV's and side -by -side vehicles must also have a spark arrestor. b. A maximum noise level of 94 dB(A), or the current EPA emissions limit, shall be met. The testing provisions of current SAE J 1287, June 93 standard for ATV and motorcycle vehicles and SAE J 1169, March 93 standard (as each standard may be updated from time -to -time) for all other vehicles shall be followed and all vehicles shall pass a stationary sound level test. The stationary sound level test shall be administered from a 0.5 meter (19.69 inches) distance at one-half the engine's maximum rated RPM and as further described by current testing provisions for the particular vehicle. c. Vehicles requiring seat belts must have a warning flag mounted and extending over the front -most portion of the vehicle. Vehicles not requiring seat belts shall mount the warning flag on the rear of the vehicle. Vehicle operators shall comply with the following requirements: i. The warning flag shall be mounted on a staff that is securely bolted, welded or secured to the vehicle. The warning flag shall maintain a minimum 10-foot height at standstill and a minimum 8-foot height under motion. ii. The warning flag shall be mounted on the top -most end of the staff. The flag shall be rectangular, international orange in color, solid material, with a minimum length on the supporting side of five inches, and a minimum length on the base side of 10 inches. 6. It shall be unlawful to operate any vehicle at any time without possessing a valid unrestricted operator's or chauffeur's license, except as follows: a. A person at least 12 years of age with an off -road vehicle ("ORV") safety certificate issued by this state or another state or a province of Canada may operate either an ATV or motorcycle with direct visual supervision by an adult. The direct supervision shall not be impaired by distance and must allow the adult the ability to direct the youth's actions by verbal communications. Electronic amplification of verbal communications shall not be used. b. An adult shall not allow an unlicensed youth to operate an ORV. c. An ORV operator licensed under a level two graduated driver's license shall only operate under the provisions of that license. Page 10 2020 Park Rules (DRAFT 1-15-20) 109 7. The operator of any type of vehicle must present an operator's or chauffeur's license or ORV safety training certificate upon the demand of any law enforcement officer or state park personnel. 8. All persons entering or using the ORV Park shall comply with all posted regulatory, directional signs, and these Rules and operate a vehicle in the directional pattern established and marked within the ORV Park. 9. No person shall enter or use the ORV Park without obtaining and displaying a valid ORV Park vehicle entry permit and a Michigan ORV License and Trail Permit. 10. It shall be unlawful to drive or operate any vehicle at speeds exceeding posted speed limits or perform exhibition -type driving within the parking area or entrance road/ramp to the ORV Park. Exhibition -type driving means performing wheelies, spinning tires, cutting circles, jump starts, or other erratic, irresponsible or careless driving. 11. No person shall possess or consume an alcoholic beverage at any time in the ORV Park including parking lots. 12. No person shall operate a remote -control car/vehicle in any area of the OVR Park, including parking lots. 13. No person shall bring glass containers into the ORV Park. 14. It shall be unlawful to operate a vehicle after sunset without front -facing and rear - facing lights as well as brake lights. 15. All vehicles must enter the ORV Park trails under their own power. Trailering, towing, or otherwise transporting vehicles except under their own power past the funnel/gate into the ORV Park is prohibited. Trailers, tow trucks, or other means of transporting a vehicle are only allowed in the parking lots of the ORV Park, unless otherwise approved by the Park Supervisor, as determined in his or her sole discretion. Passengers shall not occupy any trailer or trailer/towed vehicle while the vehicle is being trailered or towed. 16. The Oakland County Parks and Recreation and the Michigan Department of Natural Resources are not responsible for towing of vehicles out of the ORV Park. Persons needing towing assistance shall make arrangements for such services. Section 10. PARKING IN PROHIBITED AREAS 1. It shall be unlawful for a vehicle operator to stop, stand, or park a vehicle in any place marked as a passenger or loading zone, other than for the expeditious loading or unloading of passengers or for the unloading, delivery, pick-up, or loading of materials. 2. It shall be unlawful for a vehicle operator to stop, stand, or park such vehicle upon any roadway or in any parking area in such manner as to form an obstruction to traffic thereon. 3. It shall be unlawful for a vehicle operator to stop, stand or park said vehicle in any area not designated for such purposes. Section 11. OPERATION OF BICYCLES Bicycles shall be operated as closely to the right-hand side of the path, trail, or roadway, as conditions will permit, and not more than two bicycles shall be operated abreast. Page 11 2020 Park Rules (DRAFT 1-15-20) 110 2. It shall be unlawful for a bicyclist to carry any person upon the handlebar or frame of the bicycle. 3. Bicycles may be operated upon such paths, trails, or roadways as may be posted allowing such use; provided, however, no such use shall be allowed between sunset and 7 a.m. 4. Bicyclists must yield to slower moving trail traffic, such as equestrians and pedestrians. Bicyclists must also verbally announce their presence, with a statement such as, "passing on your left!" before passing other trail users. 5. Class 1 e-bikes are allowed on paved and crushed limestone trails within Commission property. Class 1 e-bikes are not allowed on any other trails. Class 2 and 3 e-bikes are not allowed on any trails within Commission property. Pursuant to the Americans with Disabilities Act of 1990 and its regulations, the Commission has authorized persons with mobility disabilities to use certain types of Other Power - Driven Mobility Devices (OPDMD) on park trails. To determine if any particular OPDMD is approved, visit Oakland CountyParks.com or call 1-888-OCPARKS. Section 12. SKATING, COASTING AND SKIING 1. No person shall use roller skates, in -line skates or skateboards within or upon Commission property, except at such times and at such places as may be designated or maintained. 2. The skateboarding area at Groveland Oaks County Park is open to persons of all ages. Parents shall be in attendance and supervise their children at all times. NO food or beverages are allowed inside the fenced area. 3. Users must be in control at all times in the skateboarding area at Groveland Oaks. Uncontrolled skating activities that endanger others will result in ejection from the skateboarding area. NO bicycles are allowed inside the skateboarding area. This area is for skateboarding only. All other uses prohibited. 4. No person shall, within or upon Commission property, skate, sled, snowshoe, ski, or go upon any ice, except at such times and at such places as may be designated or maintained. 5. No person shall, within or upon Commission property, coast with hand sleds, bob sleds, carts, or other vehicles on wheels or runners except at such times and at such places as may be designated or maintained. Section 13. PERSONAL CONDUCT 1. It shall be unlawful for any person to create a breach of or to disturb the peace or to be a disorderly person, as provided under state law, while in or on any Commission property. 2. It shall be unlawful to conduct or to participate in any form of gambling, lottery or game of chance upon Commission property, except as permitted by state law and approved by the Commission. 3. It shall be unlawful for any person to consume or smoke marijuana while in or on all Commission property. Marijuana means all parts of the plant of the genus cannabis, growing or not; the seeds of the plant; the resin extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the Page 12 2020 Park Rules (DRAFT 1-15-20) III plant or its seeds or resin, including marijuana concentrate and marijuana -infused products. 4. Smoking or the use of any vapor -producing product, such as an e-cigarette or similar device, is strictly prohibited in all buildings, facilities, beaches, waterparks, and playgrounds located on Commission property. This prohibition shall extend a reasonable distance from said buildings, facilities, beaches, waterparks, and playgrounds. 5. It shall be unlawful for a person to make any open or indecent exposure of their person or of another person on Commission property, as provided under state law. 6. A person who violates any Park Rule may be ejected from Commission property, without a refund or rain check, by Park personnel. Section 14. METAL DETECTORS Metal detectors will be allowed in the picnic, campground, and general park area. With permission from the Park Supervisor; metal detectors will be allowed in the beach area when the beach has been closed to the public. The use of metal detectors in the water will be done by a group of volunteers approved through the Commission's Chief of Operations and Maintenance —North or South District. Section 15. USE OF LOUDSPEAKER/EXCESSIVE NOISE Sound -amplifying equipment, loudspeakers, or public-address systems are prohibited unless written permission is given by the Commission. It is also prohibited to operate a motor vehicle, radio, television, large electrical appliance, refrigerator, or any device in a manner that produces excessive noise. Section 16. PUBLIC EXHIBITION No person shall exhibit any machine, display, or animal; perform any acrobatic exhibitions; carry on any performance; or do anything whatsoever on Commission property that causes persons to congregate so as to interfere with the proper use of such property by the general public or to obstruct the passage of vehicles or persons, without first having obtained written permission from the Commission. Section 17. HUNTING, FISHING AND TRAPPING 1. Hunting. No person shall hunt any animal in or upon any Commission property, unless authorized by the Commission. a. Firearms Hunting. The use of firearms for hunting is prohibited unless authorized by the Commission. All hunting will be in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. All hunters must also abide by any additional Rules established by the Commission. b. Archery hunting. Archery hunting shall be in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. Archery hunting for white-tailed deer (Odocoileus virginianus) is permitted at Rose Oaks, Highland Oaks, Independence Oaks -North, Addison Oaks -East, Orion Oaks, and Lyon Oaks (Day -use area only) during Michigan Department of Natural Resources archery seasons for Oakland County. Any Page 13 2020 Park Rules (DRAFT 1-15-20) 112 additional archery hunting opportunities will be authorized by the Commission and posted on the OCPR website and within designated areas of specific parks. c. Safety zones. 450-FOOT SAFETY ZONES FOR RESIDENTIAL/COMMERCIAL AREAS ARE SIGNED AND STRICTLY ENFORCED ON COMMISSION PROPERTY. 2. Fishing. Fishing is permitted within or upon Commission property in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources in such areas designated for such purposes. Ice fishing is permitted on Commission property, at your own risk. The Commission assumes no liability for injuries sustained while ice fishing. All shanties must comply with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. a. Upper Bushman Lake at Independence Oaks -North County Park has been designated as a Special Regulation Catch -and -Release -Only Fishery by the Michigan Department of Natural Resources (MDNR) Fisheries order 244. 3. Trapping. No person shall catch, wound, kill, or attempt to catch, wound, or kill any animal, unless authorized by the Commission or these Rules. No person shall steal any nest, lair, den, or burrow of any animal in or upon any Commission property, unless authorized by the Commission or these Rules. a. Trapping of animals is not permitted on Commission property, unless posted in specific areas at selected Parks. All trapping will be in accordance with the laws of the State of Michigan and regulations promulgated by Michigan Department of Natural Resources. All trappers must also abide by any additional Rules established by the Commission. b. Beaver trapping occurs by invitation lottery only during nuisance conditions as determined by the Oakland County Parks and Recreation Natural Resources Management Team. 4. Cameras. Use of trail or game cameras is permitted only in areas open to archery hunting during hunting season for the purpose of observing wildlife for hunting. All cameras must be clearly marked with owner's name, address, and telephone number visible from the ground. Cameras cannot be affixed to trees or shrubs in any manner that causes damage per Section 18. Cameras may not be used for the purpose of general wildlife observation or observation of staff or park patrons. Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL SURROUNDINGS No person shall: 1. Cut, remove, or destroy any tree, shrub, fern, forb, grass, rush, sedge, or other plant, whether alive or dead, or chip, blaze, box, girdle, trim, or otherwise deface or injure any tree or shrub on Commission property, or pick, gather, uproot, remove or destroy any plant without the Commission's written approval. 2. Remove or cause to be removed any seeds, sod, earth humus, peat, boulders, firewood, gravel or sand on Commission property without the Commission's written permission. 3. Leave a designated trail or blaze new trails on park property without Commission's written approval. Page 14 2020 Park Rules (DRAFT 1-15-20) 113 4. Gather mushrooms unless the mushrooms are gathered in accordance with the mushroom hunting guidelines listed at OaklandCountyParks.com. The Commission does not assume responsibility for the identification of any plant, fungus, or berry species on Commission property and is not responsible for any illness which may result from the ingestion of the aforementioned species. Section 19. LITTERING AND POLLUTION OF PROPERTY OR WATERS It shall be unlawful: 1. To discard or deposit refuse of any kind or nature in or upon the Commission property, except by placing said refuse in containers provided for such purpose. 2. To throw, cast, lay, drop, or discharge into or leave on any Commission property any substance, matter of thing, liquid, or solid, which may or shall result in the pollution of said property or waters. Section 20. FIRES 1. No person shall willfully set or cause to be set on fire any tree, woodland, brush land, grassland, or meadow upon any Commission property, unless authorized by the Commission. 2. No person shall build any fire upon Commission property, except within the fireplace, receptacles, or open spaces approved and designated by the Commission for such purposes. 3. No person shall drop, throw, or otherwise scatter lighted matches, burning cigars, cigarettes, tobacco, paper, or other flammable material within or upon any Commission property, unless authorized by the Commission. 4. No pallets, treated wood, or other noxious materials are to be put in campfires. Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS, AND OTHER PROPERTIES No person shall upon Commission property: 1. Willfully destroy, deface, alter, change, or remove any monument, stone marker, bench mark, stake, post, or blaze, marking or designating any boundary line, survey line, or reference point. 2. Cut breaks, mark upon, or otherwise injure any building, equipment, bridge, drain, wall, fountain, lamp post, fence, gate, hedge, or other structure. 3. Deface, destroy, or remove any placard, notice or sign, whether permanent or temporary. 4. Appropriate, excavate, injure or destroy any historic or prehistoric ruin or any object of antiquity, without the Commission's permission. Section 22. CONTRABAND All game animals, fowl, birds, fish, and other aquatic life hunted, killed, taken, destroyed, bought, sold, bartered or had in possession, contrary to any of the provisions hereof, shall be declared to be contraband and shall be turned over to the Michigan Department of Natural Resources for disposal. Page 15 2020 Park Rules (DRAFT 1-15-20) 114 Section 23. FIREARMS The use, possession, and carrying of firearms on Commission property shall be governed by federal, state and local law. Section 24. FIREWORKS No person shall fire, discharge, or have in his or her possession any rocket, firecrackers, sparklers, torpedo, squib, floating sky lanterns, other fireworks, or any substance of an explosive or dangerous nature within or upon the Commission property, unless authorized by the Commission or its authorized agent through an agreement or Permit. Any agreement/permit issued hereunder shall not relieve a person from obtaining the necessary permits as required by law from the local governing authority wherein the Park is located. Section 25. PEDDLING AND SOLICITING It shall be unlawful for any person to peddle or solicit business of any nature whatsoever, to distribute handbills or other advertising material, or to post unauthorized signs on any Commission property, unless first authorized by the Commission in writing. Section 26. ANIMALS AND BIRDS 1. Prohibitions. It shall be unlawful for any persons while upon or within Commission property to: a. Bring, drive, or lead any animal onto Commission property, except as otherwise provided in these Rules or except if prior written permission is received by the park supervisor; b. Feed any wildlife; c. Cause any animal to run at large; d. Torture, abuse, ill-treat, or neglect any animal; e. Dispose of, release, or set free any wild or domestic animal upon Commission property unless authorized by the Commission or the park supervisor; f. Bring animals in beach areas, waterparks, county market, concession areas, waterways, or in cabins or yurts. Service animals are allowed in all areas of Commission property, except, subject to and in accordance with state or federal laws, rules, and regulations, waterpark pools and splash pads; or g. Leave pets unattended. 2. Turtles, Frogs, and Mudpuppies. Turtles, frogs, and mudpuppies shall not be removed from Commission property. 3. Snakes and Snake Bites. Snakes shall not be harmed or killed. All snake bites must be reported immediately to 911. Snake bite victims must provide bite incident details to the Park Supervisor or Park Natural Resources Planner. 4. Service Animals. Notwithstanding any other Park rule, persons may bring their service animals upon or within any Commission property. 5. Liability. Owners or caretakers of animals assume full responsibility for all animals brought onto Commission property. 6. Dogs. Page 16 2020 Park Rules (DRAFT 1-15-20) 115 a. Persons may bring dogs on Commission property if they are on a leash (not longer than six feet) or if they are confined to a tent or camping trailer, unless prohibited by posting or otherwise provided by these Rules. b. All dogs must have a current license. c. Owners or caretakers must clean up all dog droppings. d. Unruly dogs are prohibited on Commission property. Unruly dogs are defined as dogs that are not controllable by their owners or caretakers, dogs which physically attack or bite another dog or human (when not provoked), or dogs which physically pin other dogs to the ground (when not provoked). e. All dog bites must be reported immediately to the Park Supervisor or an Oakland County Sheriff's deputy, who will contact Oakland County Animal Shelter and Adoption Center. The dog must then be confined until the Oakland County Sheriff's Office or park personnel arrive at the scene. 7. Dog Parks. The Commission may designate areas for the purpose of exercising dogs off leash. While in the dog park areas, all dogs and their owners or caretakers must obey all Park Rules, including: a. Dogs must be on leash when entering and exiting the dog park. Owners must carry leash with them at all times while in the dog park. b. Maximum of two dogs per patron. c. Dogs must have current license, up-to-date vaccinations, and respond to voice commands. d. Shock collars, metal pinch/choke collars or collars with metal links are not allowed in the dog park. e. No dogs under four months of age allowed in the dog park. f. Small dog area is for dogs 25 pounds or less. g. Owners or caretakers assume full responsibility for all dogs brought onto Commission property. h. Dogs must be accompanied and supervised by an adult (age 18 or older) at all times. Dogs must never be left unattended in the dog park. i. Children, ages 12 and under, must be accompanied and closely supervised by a parent or adult present inside the dog park, at all times. j. No food, human or animal, is allowed in the dog park. k. Dogs in heat may not enter the dog park. I. Owners or caretakers must clean up dog droppings; bags are provided on site. m. Lake Sixteen Dog Dock access at Orion Oaks is for dogs only. Lake Sixteen Boat Launch is not part of the Dog Park. n. Dogs are not allowed to dig in the dog park. Owner must fill in any holes. o. Toys, balls, bowls or pools may not be brought to, or left at, the dog park. Section 27. HORSES 1. It shall be unlawful for any person to ride, lead, or cause a horse to be upon any Commission property, except on specifically designated and posted areas, bridle paths or by permit on field trail areas. 2. It shall be unlawful for any person to ride a horse in a careless, negligent, or reckless manner so as to create a nuisance or to endanger the life, property, or persons of others on any Commission property. Page 17 2020 Park Rules (DRAFT 1-15-20) 116 Section 28. LIVESTOCK No person shall drive or cause to be driven any horses, cattle, sheep, goats, swine, or other livestock upon or across any Commission property unless approved by the Commission. Section 29. UNMANNED AIRCRAFTS, HOT AIR BALLOONS, AIRPLANES, AND PARACHUTES 1. No person shall make any ascent in any hot air balloon, airplane or ultra -light, or any descent in or from any hot air balloon, airplane or parachute on any Commission property unless authorized in writing by the Commission. 2. Any person operating an unmanned, remote control aircraft shall do so in accordance with all federal and state, laws and regulations. Section 30. UNLAWFUL OBSTRUCTION No person shall by force, threats, intimidations, unlawful fencing, enclosing or by other means, prevent or obstruct any person from entering, leaving or making full use of any Commission property. Section 31. HINDERING EMPLOYEES No person shall interfere with, or in any manner hinder, any Commission employee or agent while performing their official duties. Section 32. RESISTING PARK EMPLOYEES No person shall interfere with any Commission employee in the discharge of their duties or fail or refuse to obey any lawful command of any park employee. Section 33. IMPERSONATING PARK EMPLOYEES No person shall impersonate any Commission employee or agent for any reason whatsoever. Section 34. FINES AND IMPRISONMENT Except as otherwise provided by law, any person violating these Park Rules and Regulations shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined not more than $100 and costs of prosecution, or imprisoned in the Oakland County Jail for a period not exceeding 90 days, or both, for each offense. Section 35. SPECIAL USE AREAS Special use areas will have posted Commission rules and regulations specific to the area's use and users' conduct. Special use areas include, but are not limited to: beaches; waterparks; bicycle motocross track; bicycle skills course; skateboard parks; dog parks; disc golf course; golf; miniature (putt -putt) golf; driving range; cross-country ski trails; playgrounds; mountain biking trails; and any other designated areas with their own specific rules and regulations. Section 36. FREE SPEECH Page 18 2020 Park Rules (DRAFT 1-15-20) 117 Parks are traditional public forums that citizens may use for purpose of assembly, communicating thoughts, discussing public questions and protests. Peaceful assemblies, public demonstrations and other types of protests are permissible except where such activity will do the following: 1. Disrupt scheduled events at or on Commission property; 2. Create a hazard to Commission property; 3. Physically interfere with other park patrons' use of Commission property; or 4. Block traffic or block the path of others using Commission property. "Disrupt," as used above, does not include peacefully holding a protest sign at a public meeting or acting in a manner that does not prevent others from participating in a scheduled event at or on Commission property, or that does not create a hazard to the health, welfare and safety of park patrons, or that does not destroy or damage Commission property. If a planned assembly or public demonstration on Commission property can be reasonably anticipated to disrupt, create a hazard, physically interfere or block traffic or the path of other patrons, as specified above in numbered paragraphs 1-4; organizers of such activities shall provide two business days' notice to the Commission. Speech may not be restricted based on content or views expressed, except that the speakers may not: 1. Use fighting words, which are words by which their very utterance tend to incite an immediate breach of the peace; 2. Threaten to physically harm others; or 3. Engage in obscene speech or conduct as that term is defined by MCL 752.362(5); 4. Organizers must also comply with all other governmental requirements, including these Rules, for conducting such assemblies or public demonstrations. Section 37. PHOTOGRAPHY, VIDEO, AND AUDIO RECORDING Persons may take still photographs or video or audio recordings on Commission property without first obtaining a written permit from the Commission unless any of the following apply: 1. The photographs or recordings are being taken for the purpose of advertising a product or service; 2. The photographs or recordings involve professional or amateur casts, props, models, or crews, other than bona fide news media personnel covering a news event that cannot be covered at any other time or at any other location; 3. The project requires access to Commission property that is closed or restricted to the general public; and 4. The project carries substantial risk of damaging Commission property, disrupting park patrons, disrupting park operations, or compromising public health and safety regulations already covered by law. Section 38. CONSUMPTION AND SALE OF ALCOHOLIC BEVERAGES Page 19 2020 Park Rules (DRAFT 1-15-20) 118 1. Consumption of Alcoholic Beverages on Commission property: Alcoholic beverages may be brought into and consumed on Commission property by Park patrons subject to the following: a. Individuals who bring and consume alcoholic beverages on Commission property are responsible for their own actions as a result of consuming alcoholic beverages and must be in compliance with all laws and Park Rules. b. No person under the age of 21 may consume or purchase alcoholic beverages on Commission property. In the event that any underage drinking is suspected, the Oakland County Sheriff's Office and/or the local police department will be immediately notified. c. No alcoholic beverages are permitted at park beaches, dog parks, waterparks, waterpark parking lots, and concession areas. d. Park patrons shall not bring alcoholic beverages to Park golf courses (except for Red Oaks golf course), and Park banquet facilities, including the parking lots for these areas, where a license from the Michigan Liquor Control Commission to sell alcoholic beverages is in place. e. Keg beer is not allowed at or on Commission property, unless served by a caterer or entity approved in writing by the park supervisor. f. When a person or entity reserves and uses Commission property, the consumption of alcoholic beverages at such facility or property shall also be governed by the written agreement, which provides for the use of the Commission property. 2. Sale of Alcoholic Beverages on Commission property: The sale of alcoholic beverages within or on Commission property is prohibited, subject to the following exceptions: a. At formally established concession and banquet facilities operated by, or under contract with, the Commission. The contract with the Commission shall address all aspects of the sale of alcoholic beverages, including licenses, liability and insurance. b. At events that meet all of the following requirements: i. An application for such purpose shall have been submitted to and approved by the Commission, and ii.The applicant must be an established non-profit, charitable entity which meets the following requirements: a. Has actively functioned in Oakland County for at least two years b. Is recognized as having provided substantial benefit in the interest of the public in Oakland County, and c. The Commission has determined in the exercise of its reasonable discretion, based on the available evidence, that the proceeds from the approved sale of alcohol will be used primarily to serve the interests of the public in Oakland County; and d. The applicant has secured licensure from the Michigan Liquor Control Commission and has provided written evidence of such licensure; and Page 20 2020 Park Rules (DRAFT 1-15-20) 119 e. The applicant has secured all insurance for the event as required by the Oakland County Department of Risk Management; and f. The event will be short term; and g. The event is primarily expected to be attended by adults, and any minors expected to attend will, for the most part, be in the presence of their parents or affiliated adults. DEFINITIONS "Commission" shall mean the Oakland County Parks and Recreation Commission or its Executive Officer. "Commission Property" shall mean all lands, waters and property administered by or under the jurisdiction of the Oakland County Parks and Recreation Commission. "Person" or "persons" shall mean individuals, firms, corporations, or any group or gathering of individuals. "Resident" shall mean any individual who resides within the County of Oakland as confirmed by a government -issued ID. "Rules" shall mean the rules and regulations adopted by the Oakland County Parks and Recreation Commission applicable to all property administered by or under the jurisdiction of the said Commission and all amendments thereto. These rules and regulations are enforced in compliance with State of Michigan Public Act 261. "Camping" shall mean the overnight lodging or sleeping of person or persons in a tent, trailer —coach, vehicle camper, motor vehicle, or in any other conveyance erected, parked or placed on the premises within any park or recreation area administered by the Oakland County Parks and Recreation Commission. "Alcoholic Beverages" refers to products of distillation of any fermented liquid whether or not rectified or diluted with water or other liquid, including beer, wine and liquor, but does not mean ethyl or industrial alcohol, diluted or not, that has been denatured or otherwise rendered unfit for beverage purposes. (based on the definition contained in the Michigan Liquor Control Act, Act 58 of 1998; MCL 436.1105(1)) Page 21 2020 Park Rules (DRAFT 1-15-20) 120 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Phil Castonia, Chief of Business Operations Submitted: December 22, 2020 AGENDA ITEM NO. 11 C BUSINESS OPERATIONS Subject: INFORMATIONAL — Contracted Conference Centers Financial Situation Update INTRODUCTION The COVID-19 Pandemic has hit many businesses very hard in 2020 and 2021 may not be any better. This is particularly the case for the Conference Centers where large indoor gatherings of people are the norm. Both of our contractors, Katherine's Catering LLC, and Fuller Oak Management, LLC have had extremely difficult operating seasons. We have outstanding requests for relief from both vendors. As with most contracts, these Contracts include a "Force Majeure" clause." Force Majeure is a French term that means "superior force." Force majeure clauses are written differently, but they all address circumstances under which parties to a contract may be excused from contractual obligations. This clause comes into play when events occur that neither party could foresee or control and that made a party's performance impossible. Generally, force majeure events are limited to only the very most significant of events. Said another way there is a very high standard for force majeure. The Force Majeure Clause provides: Notwithstanding any other term or provision of this Contract, neither Party shall be liable to the other for any failure of performance hereunder if such failure is due to any cause beyond the reasonable control of that Party and that Party cannot reasonably accommodate or mitigate the effects of any such cause. Such cause shall include, without limitation, acts of God, fire, explosion, vandalism, any law, order, regulation, direction, action, or request of the United States government or of any other government, national emergencies, insurrections, riots, wars, strikes, lockouts, work stoppages, or other labor difficulties. Reasonable notice shall be given to the affected Party of any such event. The Contractor is expected, through insurance or alternative temporary or emergency service arrangements, to continue its obligations under this Contract in the event of a reasonably anticipated, insurable business risk such as loss of gas and electricity service, business interruption and/or any insurable casualty or loss. With this information as a background, there can be no doubt that the COVID-19 pandemic and related Executive Orders issued by the Governor are "force majeure" events. Specifically, Executive Order 2020-011, effective March 17, 2020, issued a temporary prohibition on large assemblies and events of more than 50 people and closed schools. Executive Order 2020-20 closed restaurants, food courts, cafes, and other places of public accommodations offering food and beverage for on -premises consumption from March 22, 2020 to April 13, 2020, regardless to the number of people present. Furthermore, Executive Order 2020-21 issued a temporary requirement to suspend all activities that were not necessary to sustain or protect life from March 24, 2020 to April 13, 2020. These types of orders continued throughout the rest of 2020, making normal business impossible for these vendors. They adapted the best they could Fuller Oak Management, LLC Request "As a trusted partner of Oakland County for over the past 40 years, we feel confident in our ability to address the concerns and anxiety of our shared clients and your constituents. We have been a steady hand in dealing with every issue that had been posed to us concerning this unprecedented virus shutdown, and all our clients have been very supportive of our handling of their concerns. We will continue to provide the answers that will provide for the best outcomes for the people that have put their trust in our business, as we are sure you would expect us to. As hard as it is for the experts to stay ahead of the COVID19 Pandemic, it is as equally difficult, for a small business, like Oak Management, to assess the outcome that this will have on our future. One advantage that we do have is that we are in constant contact with our clients, and we are seeing trends, and having conversations that are truly unsettling. Every decision to this point is made to get us past one week, then one more. The dynamics of this shutdown change daily, sometimes hourly. As we are told that the apex of this virus is weeks/months out, so is the fallout for our clients and Oak Management. The longer that this continues the more likely there will be unfortunate results. 121 Page 2 Areas of Concern: • This has hit us at a point when there are a smaller number of critical events (wedding), since it is early in our season. Some of these clients have been able to move their events later this year, which is good. As we go forward the number of critical events increases, and they will be hit with less quality choices and will tend to cancel and seek other options. We have already seen this starting. This is where the shutdown will start to show a great impact on revenues as we see loss of business and cancellations increase (refunding of deposits). • Another area of concern is the reduced numbers of guests at each event. Guests will not want, or will not be able, to travel. Expected revenue from scheduled events will be down. • Cancellations are ongoing, some clients will lose their jobs causing additional cancellations. This will impact us for this year and is already showing a sign for decreased events for 2021 (like 2008). • Parties may fall out of favor, given the concern of being in large groups due to ongoing governmental mandates or personal requirements for social distancing. Shelter in Place has already mandated that we cancel several months of bookings. Given the situation described above, the outlook looks dire for 2020 and possibly 2021. We would greatly appreciate relief of rent and utilities this year. The additional funds would allow us to rehire many of our employees and stabilize our company for a rocky 2021." Oak Management History On January 1, 2016, the County and Fuller Oak Management, LLC ("Oak Management") entered into a 10-year contract. This Contract requires Oak Management to provide and gives them the exclusive right to provide Services at Addison Oaks Conference Center and Glen Oaks Conference Center and Grill Room ("Facilities"). These Services include all food and beverage (alcoholic and non-alcoholic) products and services and all other products or services provided by Oak Management at the Facilities or elsewhere when the food and beverages are prepared at the Facilities. This Contract was approved by the Board of Commissioners in Miscellaneous Resolution #14020. Section 5 of this Contract sets forth the following payment obligations for Oak Management. • Flat Fee. A Flat Annual Fee for use of the Facilities. In 2016, this amount was $115,000.00; • Equipment Fee. An Annual Equipment Fee for the use of County -owned equipment. In 2016, this amount was $20, 000.00; • Food and Beverage Fee. An Annual Food and Beverage Fee based on annual sales according to sales amounts- -5% for Gross Receipts from $1,500,000.01 to $1,750,000.00;6% for Gross Receipts from $1,750,000.01 to $2,000,000.00; and 7% for Gross Receipts over $2,000,000.00; and • Utilities. Payment of gas, electricity and heat utilities at the Facilities and municipal water and sewer at Glen Oaks. The Flat Fee, Equipment Fee, and Food and Beverage Fee are due October 20t" each year covering the previous year. Beginning on October 1, 2017, the Flat Fee and Equipment Fee have been increased by 3%, each October 1. Given the current crisis Oak Management e-mailed staff on March 31, 2020 requesting relief under its Contract. See attached Fuller Oak Management financial information. Loan/Grant Name Applied For Date of Application Amount Requested Amount Received Paycheck Protection Program (PPP) April 3, 2020 $276,761 $276,761 Staff will provide an update at the March 3, 2011 OCPR Commission meeting on Katherine's Catering. 122 2020 MONTH ADDISON SALES GLEN OAKS SALES OCT $242,986.95 $214,336.46 NOV $174,747.95 $96,670.84 DEC $93,270.43 $146,722.21 JAN $47,775.52 $49,414.71 FEB $45,988.07 $49,732.37 MAR $47,778.47 $17,009.07 APR ($850.00) ($500.00) MAY $0.00 $0.00 JUNE $0.00 $9,710.83 JULY $80,637.18 $12,980.21 AUG $49,576.06 $38,933.02 SEPT $62,013.45 $36,899.83 TOTAL $843,924.08 $671,909.55 Oak Management Sales Data - 2020 vs. 2019 2019 Difference TOTAL ADDISON SALES GLEN OAKS SALES TOTAL ADDISON SALES GLEN OAKS SALES TOTAL $457,323.41 $244,870.21 $149,877.84 $394,748.05 ($1,883.26) $64,458.62 $62,575.36 $271,418.79 $169,375.64 $93,172.23 $262,547.87 $5,372.31 $3,498.61 $8,870.92 $239,992.64 $85,267.88 $113,709.17 $198,977.05 $8,002.55 $33,013.04 $41,015.59 $97,190.23 $57,135.62 $26,332.65 $83,468.27 i ($9,360.10) $23,082.06 $13,721.96 $95,720.44 $28,940.80 $45,051.64 $73,992.44 , $17,047.27 $4,680.73 $21,728.00 $64,787.54 $72,242.75 $83,852.53 $156,095.28 I ($24,464.28) ($66,843.46) ($91,307.74) ($1,350.00) $66,400.32 $95,082.50 $161,482.82 ($67,250.32) ($95,582.50) ($162,832.82) $0.00 $161,806.18 $175,129.55 $336,935.73 ($161,806.18) ($175,129.55) ($336,935.73) $9,710.83 $240,821.14 $175,166.76 $415,987.90 ($240,821.14) ($165,455.93) ($406,277.07) $93,617.39 $105,254.57 $135,601.23 $240,855.80 ($24,617.39) ($122,621.02) ($147,238.41) $88,509.08 $221,203.59 $198,893.23 $420,096.82 I ($171,627.53) ($159,960.21) ($331,587.74) $98,913.28 $224,823.86 $178,872.85 $403,696.71 ! ($162,810.41) ($141,973.02) ($304,783.43) $1,515,833.63 $1,678,142.56 $1,470,742.18 $3,148,884.74 ($834,218.48) ($798,832.63) ($1,633,051.11) 123 FY20 -1st Qtr Utilities (Oct 19 - Dec 19) FY20 - 2nd Qtr Utilities (Jan 20 - Mar 20) FY20 - 3rd Qtr Utilities (Apr 20 - Jun 20) FY20 - 4th Qtr Utilities (Jul 20 - Sept 20) FY20 Fixed Rent Payment (FY2020) FY20 Equipment Fee Payment (FY2020) FY21 -1st Qtr Utilities (Oct 20 - Dec 20) FY21- 2nd Qtr Utilities *Estimated (Jan 21- Mar 21) FY21- 3rd Qtr Utilities *Estimated (Apr 21 - Jun 21) FY21- 4th Qtr Utilities *Estimated (Jul 21- Sept 21) FY21 Fixed Rent Payment (FY2021) Due Oct 2021 FY21 Equipment Fee Payment (FY2021) Due Oct 2021 Oak Management Financial Summary Addison Oaks Glen Oaks Total Amount Paid Utility Bal $ 9,475.35 $ 14,013.54 $ 23,488.89 $ 23,488.89 $ - $ 9,813.32 $ 11,801.06 $ 21,614.38 $ - $ 21,614.38 $ 4,609.66 $ 7,597.50 $ 12,207.16 $ $ 5,004.04 $ 12,505.03 $ 17,509.07 $ $ 71,027.26 $ 54,636.35 $ 125,663.61 $ $ 10,927.27 $ 10,927.27 $ 21,854.54 $ $ 6,221.85 $ 10,895.66 $ 17,117.51 $ $ 7,500.00 $ 12,500.00 $ 20,000.00 $ $ 5,000.00 $ 7,500.00 $ 12,500.00 $ $ 5,000.00 $ 12,500.00 $ 17,500.00 $ $ 73,158.07 $ 56,275.44 $ 129,433.51 $ $ 11,255.09 $ 11,255.09 $ 22,510.18 $ Rent/Fee Bal Total Bal $ - $ 21,614.38 - $ 33,821.54 $ - $ 33,821.54 - $ 51,330.61 $ 'i - $ 51,330.61 - $ h 51,330.611 $ 125,663.61 $ 176,994.22 - $ 51,330.61 $ 147,518.15 $ 198,848.76 - $ 68,448.12 $ 147,518.15 $ 215,966.27 - $ 88,448.12 $ 147,518.15 $ 235,966.27 - $ 100,948.12 i $ 147,518.15 $ 248,466.27 - $ 118,448.12 $ 147,518.15 $ 265,966.27 - $ 118,448.12 $ 276,951.66 $ 395,399.78 - $ 118,448.12 I $ 299,461.84 $ 417,909.96 124 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2020 AGENDA ITEM NO. 11 D-1 PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Jim Dunleavy, Chief, North District Operations Submitted: February 25, 2021 Subject: Proposed 2021 Holly Oaks ORV Park Fees and Charges INTRODUCTION AND HISTORY Staff has reviewed the fees and charges for Holly Oaks ORV Park and have one recommended change for FY2021. The vast majority of people coming to the park purchased their daily pass online before coming out to the park. This helps tremendously with flow at the park and gets people through the contact station and into the park quickly. The number of tickets sold on -site was not enough to warrant having a staff person stationed all day every day at the Mt. Holly ticket counter as planned, so a few weeks into the operation last fall, we closed that ticket window and had people needing tickets purchase them at the contact station. While the number of people who do so is minimal, staff are recommending some convenience pricing to encourage everyone to purchase their pass online. In 2020 the daily vehicle rate for Holly Oaks ORV Park was $15/vehicle. For 2021 staff are recommending that the daily online rate remain at $15/vehicle, and that the in -person or at -the -gate fee be $20/vehicle. Again, this will encourage people to buy passes online, and will also make it easier from a cash -handling perspective as we likely won't have to provide as much change. In addition, staff are requesting that the Commission authorize the Executive Officer to set additional hourly fees for facility rentals at Holly Oaks. This will be an hourly rate that will be charged when a rental that has gone over its allotted rental timeframe, as indicated in their Facility Use Agreement. The rate and the hours that the rate would be in effect may adjust seasonally based on daylight and staff availability. For example, if a Facility Use Agreement for a corporate rental is from 7 a.m. — 7 p.m., but the day of the rental the company stays until 9:00 to get additional photographs, etc., we would charge them for the 2 additional hours to cover our staff's time staying on site past the agreed -upon timeframe. It is also designed to be a deterrent to lingering in the park. ATTACHMENTS • Proposed 2021 Fees and Charges for Holly Oaks ORV Park STAFF RECOMMENDATION Staff recommends the Commission approve the proposed 2021 Fees and Charges for Holly Oaks ORV Park. MOTION Move to approve the proposed 2021 Fees and Charges for Holly Oaks ORV Park. 125 11 D-1 Holly Oaks ORV Park Fees and Charges Daily Vehicle Entry Rates 2020 Daily Vehicle Rate: $15/vehicle 2021 Proposed Daily Vehicle Rate: $15 online, $20 at the gate 2021 Corporate Rental Rates (Same as 2020) Closed Park Days: Peak: June —August: $2,000/day Shoulder: April/May, September/October: $1,500/day Winter: December - March: $1,000/day Open Park Days: $500/day Additional Hourly Fees Staff would like to request the Commission authorize the Executive Officer to approve hourly rates for any rentals of the park that extend past the agreed -upon rental timeframe as documented in their Facility Use Agreement. These rates would cover the cost of staff having to stay later in the evening to oversee the park being cleared out and locked up and could potentially vary over the course of the year depending on park hours and staff availability. 126 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 11 D-2 RECREATION PROGRAMS & SERVICES To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Brandy K Boyd, Chief of Recreation Programs & Service Submitted: February 25, 2021 Subject: 2021 Updated Proposed RPS Fees INTRODUCTION AND HISTORY After receiving two grants in 2018 to build and equip an archery range at Independence Oaks, Oakland County Parks & Recreation - Recreation Programs and Services (RPS) section has been providing open range time, programs, classes and field trips. A fee structure is being proposed for rental offerings. Rates were determined by reviewing comparable facilities along with OCPR protocols. Staff is requesting the Archery Range Rental Fees be approved and established to operate in the 2021 season. PROPOSED FEES Archery Range Rental Fees: Two-hour rental with equipment and 3 range staff - $375 Each additional Hour - $75 MOTION Move to approve the proposed 2021 Rental Fees and Charges for the OCPR Archery Range at Independence Oaks County Park. 127 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 11 D-3 PARK OPERATIONS & MAINTENANCE To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Thomas Hughes, Chief - Parks Operations & Maintenance-S. District James Dunleavy, Chief - Park Operations & Maintenance-N. District Phil Castonia, Chief - Business Operations Submitted: February 25, 2021 Subject: Proposed FY 2021 OPCR Golf Course Fees and Charges INTRODUCTION AND HISTORY Following the presentation from OCPR Golf Consultant, JJ Keegan, on OCPR Golf Operations staff is recommending the Commission approve the attached proposed 2021 Oakland County Parks and Recreation Golf Course Fees and Charges. MOTION Move to approve the proposed 2021 Oakland County Parks and Recreation Golf Course Fees and Charges. 128 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 Fee Description GOLF: GLEN OAKS GOLF COURSE Glen Oaks - Summer Rates (Open - May 1, Oct 1 - Close) Glen Oaks - High School Golf Team - 9 Holes Glen Oaks - Non -Golfing Rider Glen Oaks - 9 Hole Cart League Glen Oaks - Cart Reg - 18 Holes Glen Oaks - Cart Reg - 9 Holes Glen Oaks - Cart Reg - Extra 9 Holes Glen Oaks - Junior Cart Rental - FREE WITH PAID ADULT Glen Oaks - Cart Senior/Adaptive/Military-Veteran - 18 Holes Glen Oaks - Cart Senior/Adaptive/Military-Veteran - 9 Holes FY 2020 JJ Keegan Staff Proposed Rate Proposed FY 2021 FY 2021 Rate $6.00 $6.00 $6.00 $5.00 $5.00 $5.00 $9.00 DISCONTINUE 2022 DISCONTINUE 2022 $15.00 $16.00 $16.00 $10.00 $10.00 $10.00 $5.00 $6.00 $6.00 $0.00 $0.00 $0.00 $12.00 DISCONTINUE DISCONTINUE $9.00 DISCONTINUE DISCONTINUE Glen Oaks - Cart Senior/Adaptive/Military-Veteran - Extra 9 Holes $3.00 DISCONTINUE DISCONTINUE League - Premium per Player $2.00 $2.00 Outing - Premium per Player $5.00 $5.00 Outing 32 -80 Players - 9 Holes Per Player DISCOUNT -$1.00 DISCONTINUE DISCONTINUE Outing 80+ Players - 9 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE Outing 32 -80 Players - 18 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE Outing 80+ Players - 18 Holes Per Player DISCOUNT -$4.00 DISCONTINUE DISCONTINUE Glen Oaks - Reg. Weekend - 18 Holes $27.00 $33.00 $33.00 Glen Oaks - Reg Weekend - 9 Holes $17.00 $20.00 $20.00 Glen Oaks - Reg Weekend - Extra 9 Holes $12.00 $13.00 $13.00 Glen Oaks - Reg Weekend after 2:00pm - 18 Holes $30.00 $30.00 Glen Oaks - Reg Weekend after 2:00pm - 9 Holes $18.00 $18.00 Glen Oaks - Reg Weekend after 2:00pm - Extra 9 Holes $12.00 $12.00 Glen Oaks - Reg Weekday - 18 Holes $23.00 $30.00 $30.00 Glen Oaks - Reg Weekday - 9 Holes $15.00 $18.00 $18.00 Glen Oaks - Reg Weekday - Extra 9 Holes $8.00 $12.00 $12.00 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan Fee Description FY Rate o proposed FY 2021 Rate Staff Proposed FY 2021 $15.00 Glen Oaks - Junior Weekday - 18 Holes $10.00 $27.00 $10.00 Glen Oaks - Junior Weekday - 9 Holes $5.00 $16.00 $5.00 Glen Oaks - Junior Weekday - Extra 9 Holes $5.00 $11.00 $21.00 Glen Oaks - Senior Weekday - 18 Holes $18.00 $27.00 $13.00 Glen Oaks - Senior Weekday - 9 Holes $12.00 $16.00 $8.00 Glen Oaks - Senior Weekday - Extra 9 Holes $6.00 $11.00 $21.00 Glen Oaks - MilitaryNeteran - Weekday- 18 Holes $18.00 $27.00 $13.00 Glen Oaks - MilitaryNeteran - Weekday- 9 Holes $12.00 $16.00 $8.00 Glen Oaks - MilitaryNeteran - Weekday- Extra 9 Holes $6.00 $11.00 $21.00 Glen Oaks - Adaptive - Weekday - 18 Holes $18.00 $27.00 $13.00 Glen Oaks - Adaptive - Weekday - 9 Holes $12.00 $16.00 $8.00 Glen Oaks - Adaptive - Weekday - Extra 9 Holes $6.00 $11.00 $14.00 Glen Oaks - Reg Twilight $12.00 $14.00 Glen Oaks - Junior Weekend after 12pm - 18 Holes $10.00 DISCONTINUE DISCONTINUE Glen Oaks - Junior Weekend after 12pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE Glen Oaks - Junior Weekend after 12pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Glen Oaks - MilitaryNeteran - Weekend after 12pm - 18 Holes $18.00 DISCONTINUE DISCONTINUE Glen Oaks - MilitaryNeteran - Weekend after 12pm - 9 Holes $12.00 DISCONTINUE DISCONTINUE Glen Oaks - MilitaryNeteran - Weekend after 12pm - $6.00 DISCONTINUE Extra 9 Holes DISCONTINUE Glen Oaks - Spring/Fall Rates - (Open - May 1, Oct 1 - Close) Glen Oaks - Reg. Weekend - 18 Holes $19.00 $30.00 $30.00 Glen Oaks - Reg Weekend - 9 Holes $14.00 $18.00 $18.00 Glen Oaks - Reg Weekend - Extra 9 Holes $5.00 $12.00 $12.00 Glen Oaks - Reg Weekend after 2:00pm - 18 Holes $27.00 $27.00 Glen Oaks - Reg Weekend after 2:00pm - 9 Holes $16.00 $16.00 Glen Oaks - Reg Weekend after 2:00pm - Extra 9 Holes $11.00 $11.00 Glen Oaks - Reg Weekday - 18 Holes $15.00 $27.00 $27.00 Glen Oaks - Reg Weekday - 9 Holes $11.00 $16.00 $16.00 -2- 130 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description proposed Rate o FY 2021 FY 2021 Rate Glen Oaks - Reg Weekday- Extra 9 Holes $4.00 $11.00 $11.00 Glen Oaks - Junior Weekday - 18 Holes $10.00 $21.00 $15.00 Glen Oaks - Junior Weekday - 9 Holes $5.00 $13.00 $10.00 Glen Oaks - Junior Weekday - Extra 9 Holes $5.00 $8.00 $5.00 Glen Oaks - Senior Weekday - 18 Holes $12.00 $21.00 $18.00 Glen Oaks - Senior Weekday - 9 Holes $9.00 $13.00 $11.00 Glen Oaks - Senior Weekday - Extra 9 Holes $3.00 $8.00 $7.00 Glen Oaks - MilitaryNeteran - Weekday- 18 Holes $12.00 $21.00 $18.00 Glen Oaks - MilitaryNeteran - Weekday- 9 Holes $9.00 $13.00 $11.00 Glen Oaks - MilitaryNeteran - Weekday- Extra 9 Holes $3.00 $8.00 $7.00 Glen Oaks - Adaptive - Weekday - 18 Holes $12.00 $21.00 $18.00 Glen Oaks - Adaptive - Weekday - 9 Holes $9.00 $13.00 $11.00 Glen Oaks - Adaptive - Weekday - Extra 9 Holes $3.00 $8.00 $7.00 Glen Oaks - Reg Twilight $9.00 $11.00 $11.00 Glen Oaks - Junior Weekend after 12pm - 18 Holes $10.00 DISCONTINUE DISCONTINUE Glen Oaks - Junior Weekend after 12pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE Glen Oaks - Junior Weekend after 12pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Glen Oaks - MilitaryNeteran - Weekend after 12pm - 18 Holes $12.00 DISCONTINUE DISCONTINUE Glen Oaks - MilitaryNeteran - Weekend after 12pm - 9 Holes $9.00 DISCONTINUE DISCONTINUE Glen Oaks - MilitaryNeteran - Weekend after 12pm $3.00 DISCONTINUE DISCONTINUE Extra 9 Holes LYON OAKS GOLF COURSE Lyon Oaks - Summer Rates Lyon Oaks - Bulk 10 Tokens $32.00 $32.00 $40.00 Lyon Oaks - Large Bucket Balls $11.00 $11.00 $13.00 Lyon Oaks - Medium Bucket Balls $8.00 $8.00 $10.00 Lyon Oaks - Small Bucket Balls $4.00 $4.00 $5.00 Lyon Oaks - Non -Golfing rider $10.00 $10.00 $10.00 Lyon Oaks - PGA/GAM Qualifiers/Tournaments $25.00 $25.00 $25.00 Lyon Oaks - Full Day Facility Rental - Weekdays $8,500.00 $8,500.00 $8,500.00 -3- 131 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description proposed Rate o FY 2021 FY 2021 Rate League - Premium per Player $2.00 $2.00 Outing - Premium per Player $5.00 $5.00 Outing 32 -80 Players - 9 Holes Per Player DISCOUNT -$1.00 DISCONTINUE DISCONTINUE Outing 80+ Players - 9 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE Outing 32 -80 Players - 18 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE Outing 80-100 Players - 18 Holes Per Player DISCOUNT -$4.00 DISCONTINUE DISCONTINUE Outing 101+ Players - 18 Holes Per Player DISCOUNT -$6.00 DISCONTINUE DISCONTINUE Lyon Oaks - Reg Weekend - 18 Holes $67.00 $72.00 $72.00 Lyon Oaks - Reg Weekend - 9 Holes $42.00 $45.00 $45.00 Lyon Oaks - Reg Weekend - Extra 9 Holes $25.00 $27.00 $27.00 Lyon Oaks - Reg Weekday - 18 Holes $52.00 $65.00 $59.00 Lyon Oaks - Reg Weekday - 9 Holes $32.00 $41.00 $35.00 Lyon Oaks - Reg Weekday - Extra 9 Holes $18.00 $22.00 $24.00 Lyon Oaks - Reg Replay Weekdays - 18 Holes $35.00 DISCONTINUE DISCONTINUE Lyon Oaks - Reg Replay Weekdays - 9 Holes $20.00 DISCONTINUE DISCONTINUE Lyon Oaks - Junior Weekday - 18 Holes $10.00 DISCONTINUE $15.00 Lyon Oaks - Junior Weekday - 9 Holes $5.00 DISCONTINUE $10.00 Lyon Oaks - Junior Weekday - Extra 9 Holes $5.00 DISCONTINUE $5.00 Lyon Oaks - Senior/Military/Adaptive/Veteran - Weekday - 18 Holes $35.00 $58.00 $40.00 Lyon Oaks - Senior/Military/Adaptive/Veteran - Weekday - 9 Holes $24.00 $36.00 $25.00 Lyon Oaks - Senior/Military/Adaptive/Veteran - Weekday - Extra 9 Holes $11.00 $22.00 $15.00 Lyon Oaks - Military/Veteran - Weekday - 18 Holes $35.00 $58.00 $40.00 Lyon Oaks - Military/Veteran - Weekday - 9 Holes $24.00 $36.00 $25.00 Lyon Oaks - Military/Veteran - Weekday - Extra 9 Holes $11.00 $22.00 $15.00 Lyon Oaks - Adaptive - Weekday - 18 Holes $35.00 $58.00 $40.00 Lyon Oaks Adaptive - Weekday - 9 Holes $24.00 $36.00 $25.00 Lyon Oaks - Adaptive - Weekday - Extra 9 Holes $11.00 $22.00 $15.00 Lyon Oaks - Twilight Weekday $32.00 $35.00 $35.00 _4_ 132 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description proposed Rate o FY 2021 FY 2021 Rate Lyon Oaks - Twilight Weekend & Holiday $35.00 $37.00 $37.00 Lyon Oaks - Weekend After 2 pm - 18 Holes $52.00 $65.00 $59.00 Lyon Oaks - Weekend After 2 pm - 9 Holes $32.00 $38.00 $35.00 Lyon Oaks - Weekend After 2 pm - Extra 9 Holes $18.00 $22.00 $24.00 Lyon Oaks - Junior Weekend after 1 pm - 18 Holes $10.00 DISCONTINUE DISCONTINUE Lyon Oaks - Junior Weekend after 1 pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE Lyon Oaks - Junior Weekend after 1 pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Lyon Oaks - MilitaryNeteran - Weekend after 12pm - 18 Holes $35.00 DISCONTINUE DISCONTINUE Lyon Oaks - MilitaryNeteran - Weekend after 12pm - 9 Holes $24.00 DISCONTINUE DISCONTINUE Lyon Oaks - MilitaryNeteran - Weekend after 12pm - $11.00 DISCONTINUE DISCONTINUE Extra 9 Holes Lyon Oaks - Spring/Fall Rates - (Open - May 1, Oct 1 - Close) Lyon Oaks - Reg Weekend - 18 Holes $48.00 $65.00 $59.00 Lyon Oaks - Reg Weekend - 9 Holes $31.00 $41.00 $35.00 Lyon Oaks - Reg Weekend - Extra 9 Holes $17.00 $24.00 $24.00 Lyon Oaks - Reg Weekday - 18 Holes $39.00 $58.00 $50.00 Lyon Oaks - Reg Weekday - 9 Holes $25.00 $36.00 $30.00 Lyon Oaks - Reg Weekday - Extra 9 Holes $14.00 $22.00 $20.00 Lyon Oaks - Reg Replay Weekdays - 18 Holes $35.00 DISCONTINUE DISCONTINUE Lyon Oaks - Reg Replay Weekdays - 9 Holes $20.00 DISCONTINUE DISCONTINUE Lyon Oaks - Junior Weekday - 18 Holes $10.00 $47.00 $15.00 Lyon Oaks - Junior Weekday - 9 Holes $5.00 $29.00 $10.00 Lyon Oaks - Junior Weekday - Extra 9 Holes $5.00 $18.00 $5.00 Lyon Oaks - Senior Weekday - 18 Holes $30.00 $47.00 $32.00 Lyon Oaks - Senior Weekday - 9 Holes $20.00 $29.00 $20.00 Lyon Oaks - Senior Weekday - Extra 9 Holes $10.00 $18.00 $12.00 Lyon Oaks - MilitaryNeteran - Weekday - 18 Holes $30.00 $47.00 $32.00 Lyon Oaks - MilitaryNeteran - Weekday - 9 Holes $20.00 $29.00 $20.00 Lyon Oaks - MilitaryNeteran - Weekday - Extra 9 Holes $10.00 $18.00 $12.00 -5- 133 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description Proposed Rate o FY 2021 FY 2021 Rate Lyon Oaks - Adaptive - Weekday - 18 Holes $30.00 $47.00 $32.00 Lyon Oaks - Adaptive - Weekday - 9 Holes $20.00 $29.00 $20.00 Lyon Oaks - Adaptive - Weekday - Extra 9 Holes $10.00 $18.00 $12.00 Lyon Oaks - Twilight Weekend & Holiday $25.00 $28.00 $28.00 Lyon Oaks - Twilight Weekday $25.00 $28.00 $28.00 Lyon Oaks - Weekend after 2 pm - 18 Holes $39.00 $58.00 $50.00 Lyon Oaks - Weekend after 2 pm - 9 Holes $25.00 $36.00 $30.00 Lyon Oaks - Weekend after 2 pm - Extra 9 Holes $14.00 $22.00 $20.00 Lyon Oaks - Junior Weekend after 12pm - 18 Holes $10.00 DISCONTINUE DISCONTINUE Lyon Oaks - Junior Weekend after 12pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE Lyon Oaks - Junior Weekend after 12pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Lyon Oaks - MilitaryNeteran - Weekend after 12pm - 18 Holes $30.00 DISCONTINUE DISCONTINUE Lyon Oaks - MilitaryNeteran - Weekend after 12pm - 9 Holes $20.00 DISCONTINUE DISCONTINUE Lyon Oaks - MilitaryNeteran - Weekend after 12pm - $10.00 DISCONTINUE DISCONTINUE Extra 9 Holes RED OAKS GOLF COURSE Red Oaks - Summer Rates Red Oaks - High School Golf Team - 9 Holes $6.00 $6.00 $6.00 Red Oaks - Non -Golfing Rider $5.00 $5.00 $5.00 Red Oaks - Cart League - 9 Holes $9.00 DISCONTINUE 2022 DISCONTINUE 2022 Red Oaks - Cart Reg - 9 Holes $10.00 $10.00 $10.00 Red Oaks - Cart Reg - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Red Oaks - Junior Cart Rental - FREE WITH PAID ADULT $0.00 $0.00 $0.00 Red Oaks - Cart Senior/Adaptive/Military - 9 Holes $9.00 DISCONTINUE DISCONTINUE Red Oaks - Cart Senior/Adaptive/Military - Extra 9 Holes $4.00 DISCONTINUE DISCONTINUE League - Premium per Player $2.00 $2.00 Outing - Premium per Player $5.00 $5.00 Outing 32 -80 Players - 9 Holes Per Player DISCOUNT -$1.00 DISCONTINUE DISCONTINUE Outing 32 -80 Players - 18 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE Red Oaks - Reg Weekend - 9 Holes $17.00 $17.00 $17.00 -6- 134 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description proposed Rate o FY 2021 FY 2021 Rate Red Oaks - Reg Weekend - Extra 9 Holes $10.00 DISCONTINUE DISCONTINUE Red Oaks - Reg Weekend - 9 Holes After 2pm $15.00 $15.00 $15.00 Red Oaks - Reg Weekend - Extra 9 Holes After 2pm $8.00 DISCONTINUE DISCONTINUE Red Oaks - Reg Weekday - 9 Holes $15.00 $15.00 $15.00 Red Oaks - Reg Weekday - Extra 9 Holes $8.00 DISCONTINUE DISCONTINUE Red Oaks - Junior Weekday - 9 Holes $5.00 $14.00 $10.00 Red Oaks - Junior Weekday - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Red Oaks - Senior Weekday - 9 Holes $11.00 $14.00 $12.00 Red Oaks - Senior Weekday - Extra 9 Holes $6.00 DISCONTINUE DISCONTINUE Red Oaks - Military/Veteran - Weekday- 9 Holes $11.00 $14.00 $12.00 Red Oaks - Military/Veteran - Weekday- Extra 9 Holes $6.00 DISCONTINUE DISCONTINUE Red Oaks - Adaptive -Weekday - 9 Holes $11.00 $14.00 $12.00 Red Oaks - Adaptive - 7 days - Extra 9 Holes $6.00 DISCONTINUE DISCONTINUE Red Oaks - Reg Twilight - 9 Holes $11.00 $12.00 $12.00 Red Oaks - Junior Weekend after 12pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE Red Oaks - Junior Weekend after 12pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Red Oaks - Senior/Military/Veteran - Weekend after 12pm - $11.00 DISCONTINUE DISCONTINUE 9 Holes Red Oaks - Senior/Military/Veteran - Weekend after 12pm - $6.00 DISCONTINUE DISCONTINUE Extra 9 Holes Red Oaks - Reg Weekend - 9 Holes - FootGolf $17.00 $17.00 $17.00 Red Oaks - Reg Weekend - Extra 9 Holes - FootGolf $10.00 DISCONTINUE DISCONTINUE Red Oaks - Reg Weekend After 2 pm- 9 Holes - FootGolf $15.00 $15.00 $15.00 Red Oaks - Reg Weekend After 12 pm- Extra 9 Holes - FootGolf $8.00 DISCONTINUE DISCONTINUE Red Oaks - Reg Weekday - 9 Holes - FootGolf $15.00 $15.00 $15.00 Red Oaks - Reg Weekday - Extra 9 Holes - FootGolf $8.00 DISCONTINUE DISCONTINUE Red Oaks - Junior Weekday - 9 Holes - FootGolf $5.00 $12.00 $10.00 Red Oaks - Junior Weekday - Extra 9 Holes - FootGolf $5.00 DISCONTINUE DISCONTINUE Red Oaks - Adaptive - Weekday - 9 Holes - FootGolf $11.00 $12.00 $12.00 Red Oaks - Adaptive - 7 days - Extra 9 Holes - FootGolf $6.00 DISCONTINUE DISCONTINUE .7- 135 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 Fee Description Red Oaks - Military/Veteran - Weekday - 9 Holes - FootGolf Red Oaks - Military/Veteran - Weekday - Extra 9 Holes - FootGolf Red Oaks - Junior Weekend after 12pm - 9 Holes - FootGolf Red Oaks - Junior Weekend after 12pm - Extra 9 Holes - FootGolf Red Oaks - Military/Veteran - Weekend after 12pm - 9 Holes - FootGolf Red Oaks - Military/Veteran - Weekend after 12pm - Extra 9 Holes - FootGolf Red Oaks Facility Rental - Clubhouse Red Oaks - Spring/Fall Rates - (Open - May 1, Oct 1 - Close) Red Oaks - Reg Weekend - 9 Holes Red Oaks - Reg Weekend - Extra 9 Holes Red Oaks - Reg Weekday - 9 Holes Red Oaks - Reg Weekday - Extra 9 Holes Red Oaks - Junior Weekday - 9 Holes Red Oaks - Junior Weekday - Extra 9 Holes Red Oaks - Senior Weekday - 9 Holes Red Oaks - Senior Weekday - Extra 9 Holes Red Oaks - Military/Veteran - Weekday - 9 Holes Red Oaks - Military/Veteran - Weekday - Extra 9 Holes Red Oaks - Adaptive - Weekday - 9 Holes Red Oaks - Adaptive - 7 days - Extra 9 Holes Red Oaks - Reg Twilight - 9 Holes Red Oaks - Junior Weekend after 12pm - 9 Holes Red Oaks - Junior Weekend after 12pm - Extra 9 Holes Red Oaks - Senior / Military/Veteran - Weekend after 12pm - 9 Holes Red Oaks - Senior / Military/Veteran - Weekend after 12pm - Extra 9 Holes Red Oaks - Reg Weekend - 9 Holes - FootGolf Red Oaks - Reg Weekend - Extra 9 Holes - FootGolf FY 2020 Rate $11.00 JJ Keegan Staff Proposed Proposed FY 2021 FY 2021 Rate $12.00 $12.00 $6.00 DISCONTINUE $5.00 DISCONTINUE $5.00 DISCONTINUE $11.00 DISCONTINUE $6.00 DISCONTINUE $250.00 $250.00 DISCONTINUE DISCONTINUE DISCONTINUE DISCONTINUE DISCONTINUE $250.00 $14.00 $15.00 $15.00 $5.00 DISCONTINUE DISCONTINUE $11.00 $14.00 $14.00 $4.00 DISCONTINUE DISCONTINUE $5.00 $11.00 $10.00� $5.00 DISCONTINUE DISCONTINUE $9.00 $11.00 $11.00 $3.00 DISCONTINUE DISCONTINUE $9.00 $11.00 $11.00 $3.00 DISCONTINUE DISCONTINUE $9.00 $11.00 $11.00 $3.00 DISCONTINUE DISCONTINUE $9.00 $10.00 $10.00 $5.00 DISCONTINUE DISCONTINUE $5.00 DISCONTINUE DISCONTINUE $9.00 DISCONTINUE DISCONTINUE $3.00 DISCONTINUE DISCONTINUE $14.00 $15.00 $15.00 $5.00 DISCONTINUE DISCONTINUE -$- 136 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 Fee Description Red Oaks - Reg Weekday - 9 Holes - FootGolf Red Oaks - Reg Weekend affter 2pm - 9 Holes - FootGolf Red Oaks - Reg Weekday - Extra 9 Holes - FootGolf Red Oaks - Junior Weekday - 9 Holes - FootGolf Red Oaks - Junior Weekday - Extra 9 Holes - FootGolf Red Oaks - MilitaryNeteran - Weekday - 9 Holes - FootGolf Red Oaks - MilitaryNeteran - Weekday- Extra 9 Holes - FootGolf Red Oaks - Adaptive -Weekday - 9 Holes - FootGolf Red Oaks - Adaptive - 7 days - Extra 9 Holes - FootGolf Red Oaks - Junior Weekend after 12pm - 9 Holes - FootGolf Red Oaks - Junior Weekend after 12pm - Extra 9 Holes - FootGolf Red Oaks - MilitaryNeteran - Weekend after 12pm - 9 Holes - FootGolf Red Oaks - MilitaryNeteran - Weekend after 12pm - Extra 9 Holes - FootGolf JJ Keegan FY 2020 Staff Proposed Proposed Rate FY 2021 FY 2021 Rate $11.00 $14.00 $14.00 $11.00 $14.00 $14.00 $4.00 DISCONTINUE DISCONTINUE $5.00 $11.00 $10.00 $5.00 DISCONTINUE DISCONTINUE $9.00 $11.00 $11.00 $3.00 DISCONTINUE DISCONTINUE $9.00 $11.00 $11.00 $3.00 DISCONTINUE DISCONTINUE $5.00 DISCONTINUE DISCONTINUE $5.00 DISCONTINUE DISCONTINUE $9.00 DISCONTINUE DISCONTINUE $3.00 DISCONTINUE DISCONTINUE SPRINGFIELD OAKS GOLF COURSE Springfield Oaks - Summer Rates Springfield Oaks - High School Golf Team - 9 Holes $6.00 $6.00 $6.00 Springfield Oaks - Non -Golfing Rider $5.00 $5.00 $5.00 Springfield Oaks - Cart League - 9 Holes $9.00 DISCONTINUE 2022 DISCONTINUE 2022 Springfield Oaks - Cart Reg - 18 Holes $15.00 $16.00 $16.00 Springfield Oaks - Cart Reg - 9 Holes $10.00 $10.00 $10.00 Springfield Oaks - Cart Reg - Extra 9 Holes $5.00 $6.00 $6.00 Springfield Oaks - Junior Cart Rental - FREE WITH PAID ADULT $0.00 $0.00 $0.00 Springfield Oaks - Cart Senior/Adaptive/Military - 18 Holes $12.00 DISCONTINUE DISCONTINUE Springfield Oaks - Cart Senior/Adaptive/Military - 9 Holes $9.00 DISCONTINUE DISCONTINUE Springfield Oaks - Cart Senior/Adaptive/Military - Extra 9 Holes $3.00 DISCONTINUE DISCONTINUE League - Premium per Player $2.00 $2.00 Outing - Premium per Player $5.00 $5.00 Outing 32 -80 Players - 9 Holes Per Player DISCOUNT -$1.00 DISCONTINUE DISCONTINUE Outing 80+ Players - 9 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE -9- 137 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description Proposed Rate o FY 2021 FY 2021 Rate Outing 32 -80 Players - 18 Holes Per Player DISCOUNT -$2.00 DISCONTINUE DISCONTINUE Outing 80+ Players - 18 Holes Per Player DISCOUNT -$4.00 DISCONTINUE DISCONTINUE Springfield Oaks - Reg Weekend - 18 Holes $27.00 $33.00 $33.00 Springfield Oaks - Reg Weekend - 9 Holes $17.00 $20.00 $20.00 Springfield Oaks - Reg Weekend - Extra 9 Holes $10.00 $13.00 $13.00 Springfield Oaks - Reg Weekend after 2:00pm - 18 Holes $30.00 $30.00 Springfield Oaks - Reg Weekend after 2:00pm - 9 Holes $18.00 $18.00 Springfield Oaks - Reg Weekend after 2:00pm - Extra 9 Holes $12.00 $12.00 Springfield Oaks - Reg Weekday - 18 Holes $23.00 $30.00 $30.00 Springfield Oaks - Reg Weekday - 9 Holes $15.00 $18.00 $18.00 Springfield Oaks - Reg Weekday - Extra 9 Holes $8.00 $12.00 $12.00 Springfield Oaks - Junior Weekday - 18 Holes $10.00 $27.00 $15.00 Springfield Oaks - Junior Weekday - 9 Holes $5.00 $16.00 $10.00 Springfield Oaks - Junior Weekday - Extra 9 Holes $5.00 $11.00 $5.00 Springfield Oaks - Senior Weekday - 18 Holes $18.00 $27.00 $21.00 Springfield Oaks - Senior Weekday - 9 Holes $12.00 $16.00 $13.00 Springfield Oaks - Senior Weekday - Extra 9 Holes $6.00 $11.00 $8.00 Springfield Oaks - MilitaryNeteran - Weekday - 18 Holes $18.00 $27.00 $21.00 Springfield Oaks - MilitaryNeteran - Weekday - 9 Holes $12.00 $16.00 $13.00 Springfield Oaks - MilitaryNeteran - Weekday - Extra 9 Holes $6.00 $11.00 $8.00 Springfield Oaks - Adaptive - Weekday - 18 Holes $18.00 $27.00 $21.00 Springfield Oaks - Adaptive - Weekday - 9 Holes $12.00 $16.00 $13.00 Springfield Oaks - Adaptive - Weekday - Extra 9 Holes $6.00 $11.00 $8.00 Springfield Oaks - Reg Twilight - 9 Holes $12.00 $13.00 $13.00 Springfield Oaks - Junior Weekend after 12pm - 18 Holes $10.00 DISCONTINUE DISCONTINUE Springfield Oaks - Junior Weekend after 12pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE Springfield Oaks - Junior Weekend after 12pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE Springfield Oaks - MilitaryNeteran - Weekend after 12pm - $18.00 DISCONTINUE DISCONTINUE 18 Holes -10- 138 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY 2020 Staff Proposed Fee Description proposed Rate FY 2021 FY 2021 Rate Springfield Oaks - MilitaryNeteran - Weekend after 12pm - $12.00 DISCONTINUE DISCONTINUE 9 Holes Springfield Oaks - MilitaryNeteran - Weekend after 12pm - $6.00 DISCONTINUE DISCONTINUE Extra 9 Holes Springfield Oaks Facility Rental - Grill Room $400.00 $400.00 $400.00 Springfield Oaks - Spring/Fall Rates - (Open - May 1, Oct 1 - Close) Springfield Oaks - Reg Weekend - 18 Holes $19.00 $30.00 $30.00 Springfield Oaks - Reg Weekend - 9 Holes $14.00 $18.00 $18.00 Springfield Oaks - Reg Weekend - Extra 9 Holes $5.00 $12.00 $12.00 Springfield Oaks - Reg Weekend after 2:00pm - 18 Holes $27.00 $27.00 Springfield Oaks - Reg Weekend after 2:00pm - 9 Holes $16.00 $16.00 Springfield Oaks - Reg Weekend after 2:00pm - Extra 9 Holes $11.00 $11.00 Springfield Oaks - Reg Weekday - 18 Holes $15.00 $27.00 $27.00 Springfield Oaks - Reg Weekday - 9 Holes $11.00 $16.00 $16.00 Springfield Oaks - Reg Weekday - Extra 9 Holes $4.00 $11.00 $11.00 Springfield Oaks - Junior Weekday - 18 Holes $12.00 $21.00 $15.00 Springfield Oaks - Junior Weekday - 9 Holes $9.00 $13.00 $10.00 Springfield Oaks - Junior Weekday - Extra 9 Hole $3.00 $8.00 $5.00 Springfield Oaks - Senior Weekday - 18 Holes $12.00 $21.00 $18.00 Springfield Oaks - Senior Weekday - 9 Holes $9.00 $13.00 $11.00 Springfield Oaks - Senior Weekday - Extra 9 Holes $3.00 $8.00 $7.00 Springfield Oaks - MilitaryNeteran - Weekday - 18 Holes $12.00 $21.00 $18.00 Springfield Oaks - MilitaryNeteran - Weekday - 9 Holes $9.00 $13.00 $11.00 Springfield Oaks - MilitaryNeteran - Weekday - Extra 9 Holes $3.00 $8.00 $7.00 Springfield Oaks - Adaptive - Weekday - 18 Holes $12.00 $21.00 $18.00 Springfield Oaks - Adaptive - Weekday - 9 Holes $9.00 $13.00 $11.00 Springfield Oaks - Adaptive - Weekday - Extra 9 Holes $3.00 $8.00 $7.00 Springfield Oaks - Reg Twilight - 9 Holes $9.00 $11.00 $11.00 Springfield Oaks - Junior Weekend after 12pm - 18 Holes $12.00 DISCONTINUE DISCONTINUE Springfield Oaks - Junior Weekend after 12pm - 9 Holes $9.00 DISCONTINUE DISCONTINUE - - 139 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 Fee Description Springfield Oaks - Junior Weekend after 12pm - Extra 9 Holes Springfield Oaks - Military/Veteran - Weekend after 12pm - 18 Holes Springfield Oaks - Military/Veteran - Weekends after 12pm - 9 Holes Springfield Oaks - Military/Veteran - Weekend after 12pm - Extra 9 Holes WHITE LAKE OAKS GOLF COURSE White Lake Oaks - Summer Rates White Lake Oaks - Non -Golfing Rider White Lake Oaks - Cart League - 9 Holes White Lake Oaks - Cart Reg - 18 Holes White Lake Oaks - Cart Reg - 9 Holes White Lake Oaks - Cart Reg - Extra 9 Holes White Lake Oaks - Junior Cart Rental - FREE WITH PAID ADULT White Lake Oaks - Cart Senior/Adaptive/Military-Veteran - 18 Holes White Lake Oaks - Cart Senior/Adaptive/Military-Veteran - 9 Holes White Lake Oaks - Cart Senior/Adaptive/Military-Veteran - Extra 9 Holes League - Premium per Player Outing - Premium per Player Outing 32 -80 Players - 9 Holes Per Player DISCOUNT Outing 80+ Players - 9 Holes Per Player DISCOUNT Outing 32 -80 Players - 18 Holes Per Player DISCOUNT Outing 80+ Players - 18 Holes Per Player DISCOUNT White Lake Oaks - Reg Weekend - 18 Holes White Lake Oaks - Reg Weekend - 9 Holes White Lake Oaks - Reg Weekend - Extra 9 Holes White Lake Oaks - Reg Weekend after 2pm - 18 Holes White Lake Oaks - Reg Weekdend after 2pm - 9 Holes White Lake Oaks - Reg Weekend after 2pm - Extra 9 Holes White Lake Oaks - Reg Weekday- 18 Holes JJ Keegan FY 2020 Staff Proposed Proposed Rate FY 2021 FY 2021 Rate $3.00 DISCONTINUE DISCONTINUE $12.00 DISCONTINUE DISCONTINUE $9.00 DISCONTINUE DISCONTINUE $3.00 DISCONTINUE DISCONTINUE $5.00 $5.00 $5.00 $9.00 DISCONTINUE 2022 DISCONTINUE 2022 $15.00 $16.00 $16.00 $10.00 $10.00 $10.00 $5.00 $6.00 $6.00 $0.00 $0.00 $0.00 $12.00 DISCONTINUE DISCONTINUE $9.00 DISCONTINUE DISCONTINUE $3.00 DISCONTINUE DISCONTINUE $2.00 $2.00 $5.00 $5.00 -$1.00 DISCONTINUE DISCONTINUE -$2.00 DISCONTINUE DISCONTINUE -$2.00 DISCONTINUE DISCONTINUE -$4.00 DISCONTINUE DISCONTINUE $27.00 $29.00 $29.00 $17.00 $18.00 $18.00 $10.00 $11.00 $11.00 $23.00 $26.00 $26.00 $15.00 $16.00 $16.00 $8.00 $10.00 $10.00 $23.00 $26.00 $26.00 -12- 140 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 Fee Description White Lake Oaks - Reg Weekday- 9 Holes White Lake Oaks - Reg Weekday- Extra 9 Holes White Lake Oaks - Junior Weekday - 18 Holes White Lake Oaks - Junior Weekday - 9 Holes White Lake Oaks - Junior Weekday - Extra 9 Holes White Lake Oaks - Senior Weekday- 18 Holes White Lake Oaks - Senior Weekday- 9 Holes White Lake Oaks - Senior Weekday- Extra 9 Holes White Lake Oaks - MilitaryNeteran - Weekday- 18 Holes White Lake Oaks - MilitaryNeteran - Weekday- 9 Holes White Lake Oaks - MilitaryNeteran - Weekday- Extra 9 Holes White Lake Oaks - Adaptive - Weekday - 18 Holes White Lake Oaks - Adaptive - Weekday - 9 Holes White Lake Oaks - Adaptive - Weekday - Extra 9 Holes White Lake Oaks -Reg Twilight - 9 Holes White Lake Oaks - Junior Weekend after 12pm - 18 Holes White Lake Oaks - Junior Weekend after 12pm - 9 Holes White Lake Oaks - Junior Weekend after 12pm - Extra 9 Holes White Lake Oaks - MilitaryNeteran - Weekend after 12pm - 18 Holes White Lake Oaks - MilitaryNeteran - Weekend after 12pm - 9 Holes White Lake Oaks - MilitaryNeteran - Weekend after 12pm - Extra 9 Holes JJ Keegan FY 2020 Staff Proposed Proposed Rate FY 2021 FY 2021 Rate $15.00 $16.00 $16.00 $8.00 $10.00 $10.00 $10.00 $23.00 $15.00 $5.00 $15.00 $10.00 $5.00 $8.00 $5.00 $18.00 $23.00 $21.00 $12.00 $15.00 $13.00 $6.00 $8.00 $8.00 $18.00 $23.00 $21.00 $12.00 $15.00 $13.00 $6.00 $8.00 $8.00 $18.00 $23.00 $21.00 $12.00 $15.00 $13.00 $6.00 $8.00 $8.00 $12.00 $13.00 $13.00 $5.00 DISCONTINUE DISCONTINUE $10.00 DISCONTINUE $5.00 DISCONTINUE $18.00 DISCONTINUE $12.00 DISCONTINUE $6.00 DISCONTINUE DISCONTINUE DISCONTINUE DISCONTINUE DISCONTINUE DISCONTINUE White Lake Oaks - Spring/Fall Rates - I (Open - May 1, Oct 1 - Close) White Lake Oaks - Reg Weekend - 18 Holes $19.00 $26.00 $26.00 White Lake Oaks - Reg Weekend - 9 Holes $14.00 $16.00 $16.00 White Lake Oaks - Reg Weekend - Extra 9 Holes $5.00 $10.00 $10.00 White Lake Oaks - Reg Weekday- 18 Holes $15.00 $23.00 $23.00 White Lake Oaks - Reg Weekday- 9 Holes $11.00 $15.00 $15.00 PROPOSED 2021 OCPR FEES AND CHARGES Approved: XX/XX/2021 JJ Keegan FY Staff Proposed Fee Description proposed Rate o FY 2021 FY 2021 Rate White Lake Oaks - Reg Weekday- Extra 9 Holes $4.00 $8.00 $8.00 White Lake Oaks - Junior Weekday - 18 Holes $10.00 $19.00 $15.00 White Lake Oaks - Junior Weekday - 9 Holes $5.00 $12.00 $10.00 White Lake Oaks - Junior Weekday - Extra 9 Holes $5.00 $7.00 $5.00 White Lake Oaks - Senior Weekday- 18 Holes $12.00 $19.00 $18.00 White Lake Oaks - Senior Weekday- 9 Holes $9.00 $12.00 $11.00 White Lake Oaks - Senior Weekday- Extra 9 Holes $3.00 $7.00 $7.00 White Lake Oaks - MilitaryNeteran - Weekday- 18 Holes $12.00 $19.00 $18.00 White Lake Oaks - MilitaryNeteran - Weekday- 9 Holes $9.00 $12.00 $11.00 White Lake Oaks - MilitaryNeteran - Weekday- Extra 9 Holes $3.00 $7.00 $7.00 White Lake Oaks - Adaptive - Weekday - 18 Holes $12.00 $19.00 $18.00 White Lake Oaks - Adaptive - Weekday - 9 Holes $9.00 $12.00 $11.00 White Lake Oaks - Adaptive - Weekday - Extra 9 Holes $3.00 $7.00 $7.00 White Lake Oaks - Reg Twilight - 9 Holes $9.00 $11.00 $11.00 White Lake Oaks - Junior Weekend after 12pm - 18 Holes $10.00 DISCONTINUE DISCONTINUE White Lake Oaks - Junior Weekend after 12pm - 9 Holes $5.00 DISCONTINUE DISCONTINUE White Lake Oaks - Junior Weekend after 12pm - Extra 9 Holes $5.00 DISCONTINUE DISCONTINUE White Lake Oaks - MilitaryNeteran - Weekend after 12pm - $12.00 DISCONTINUE DISCONTINUE 18 Holes White Lake Oaks - MilitaryNeteran - Weekend after 12pm - $9.00 DISCONTINUE DISCONTINUE 9 Holes White Lake Oaks - MilitaryNeteran - Weekend after 12pm - $3.00 DISCONTINUE DISCONTINUE Extra 9 Holes �a - 142 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 11 E-1 NATURAL RESOURCES MANAGEMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development Sarah Cook-Maylen, Natural Resources Coordinator Submitted: February 25, 2021 Subject: FY2021 Natural Resources Natural Areas Management (Prescribed Burning) Budget Amendment EXECUTIVE SUMMARY Last year, approximately 540 acres of Oakland County Parks and Recreation Commission's (OCPRC) park lands were scheduled for prescribed burning ("burns"). The arrival of COVID-19 and the loss of OCPRC's internal natural areas crew chief/burn boss resulted in a reduction of the entire contractual burn budget and no in-house burns being completed. However, 73 acres were burned in fall 2020 (14% of scheduled burning) using funds from the current (fiscal year 2021) budget cycle. As a result of postponing last years planned burns, staff are proposing/recommending increasing funding available for burning in 2021 and completing high priority burns across the park system as allowed by budgets and as indicated in the attachments. Burns are planned based on a rotation with other land management work- invasive species physical and chemical control, winter forestry mowing and native seeding. Altering the burn schedule requires other NR management activities to be re -adjusted and reduced to wait for burns. Due to variable weather conditions and budget management, typically 75% of planned prescribed burns are completed annually. Based on Commission approval policy and if this recommended increase is approved, staff estimate the following burn areas to be over the $20,000 policy threshold and recommend further for the Commission to approve since burning is typically completed in early spring, i.e. March and April: • Addison Oaks $21,000 • Highland Oaks $22,000 • Independence Oaks $22,000 Staff is currently working with the Oakland County Human Resources Department for the future re -hiring of the vacant natural areas crew chief. Loss of this position, including the associated part-time staff resources also resulted in completing less than half of the of the in-house invasive species control work in 2020 (226 acres in 2020 vs 468 acres in 2019). 143 Page 2 Fundinq Review and Approval History Date Description Sept 2020 Budget Adoption — Natural Resources Natural Areas Management Funds Reauested FY2021 Natural Resource Budget 1. Current Budget (Natural Areas Stewardship Program) $280,000 a. Invasive Species Control $210,000 b. Prescribed Burning $70,000 2. Recommended Prescribed Burning Increase $ 70,000 a. Requested funds from Unrestricted Net Position Total FY2021 Natural Areas Stewardship Program amount $350,000 The FY2021 budgeted amounts remained at reduced COVID-19 levels during last year's budget approval process since operational impacts were unknown at that time, due to the pandemic and the future millage approval. ATTACHMENTS 1. OCPR Prescribed Burning FAQ 2. 2021 Burn Maps a. Addison Oaks b. Groveland Oaks c. Highland Oaks d. Independence Oaks e. Lyon Oaks f. Orion Oaks g. Rose Oaks h. Springfield Oaks i. Waterford Oaks STAFF RECOMMENDATION Staff recommends the Commission approve an increase to the current Natural Areas Stewardship Program (FM -General Program Admin) budget to complete the previously scheduled and postponed FY2020 Prescribed Burns, in the amount of $70,000, from Unrestricted Net Position. Expenses FY2021 50800-5060910-160431-730789 General Program Administration $70,000 50800-5060101-160000-796500 Budgeted Equity Adjustments ($70,000) $-0- Net Position — Unrestricted 50800-5060910-160430-730789 General Program Administration $70,000 Net Position Unrestricted ($70,000) $-0- As required by Commission policy and included within the previously recommended increase, staff recommends approval of the following estimated prescribed burn areas: • Addison Oaks $21,000 • Highland Oaks $22,000 • Independence Oaks $22,000 144 Page 3 MOTION Move to approve an increase in the current Natural Areas Stewardship Program (FM -General Program Admin) budget to complete the previously scheduled and postponed FY2020 Prescribed Burns, in the amount of $70,000, from Unrestricted Net Position. Expenses FY2021 50800-5060910-160431-730789 General Program Administration $70,000 50800-5060101-160000-796500 Budgeted Equity Adjustments ($70,000) $-0- Position — Unrestricted �Net 50800-5060910-160430-730789 General Program Administration $70,000 Net Position Unrestricted ($70,000) $-0- And, as required by Commission policy and included within the previously recommended increase, move to approve the following estimated prescribed burn areas: • Addison Oaks $21,000 • Highland Oaks $22,000 • Independence Oaks $22,000 145 What is Prescribed Burning? Prescribed burns are a management technique used by Oakland County Parks and Recreation's Natural Resources Management Unit to maintain and restore the ecological function of natural communities within Oakland County Parks and Recreation. Trained personnel set fires within contained areas of the parks when weather conditions allow for the safe application of fire. The fire is then managed as it burns through fuel (vegetation) in a discreet area before self -extinguishing when the allowed fuel is expended. Why use prescribed burns? Burning has historically been an integral part of managing natural communities, such as prairies, in the Midwest and was regularly implemented by Native Americans for a variety of reasons before European colonization. Today, fire is predominantly utilized by land managers to achieve restoration of native plant communities and invasive species control. Most native plant communities in southern Michigan are adapted to periodic burning and are reliant on them to maintain structure, diversity, nutrient cycling and promoting habitat for wildlife. Furthermore, non-native invasive plants are set back by burning, thus managers can utilize burns to achieve two goals at once. Are prescribed burns safe? Yes. OCPR works with local fire departments, the Oakland County Sheriff's Office and licensed contractors to ensure the safety of park patrons, wildlife, staff and infrastructure. OCPR sends notifications of our burns to local landowners, neighbors and township officials in advance of all burns and receives burn permits from the local fire departments after developing rigorous burn plans. A licensed contractor, or our in-house burn manager, oversee all our burns and ensure that weather conditions are suitable for burning. In addition, all staff and contractors are specifically trained to implement and control prescribed fire and stay in contact with the burn manager or burn boss throughout the entire process. !Xe ■ o� , Natural Z Resources When can you use a prescribed burn? Prescribed burns are conducted under specific weather conditions. Burns are only conducted on days when wind directions and speeds will be consistent so that managers can better predict how the fire will behave and ensure than smoke is able to safely rise and carry away from the site. Further, burns are conducted under conditions that allow the fire to burn and carry through the unit but will not create overly intense fires. This also keeps the fire behavior predictable and reduces the chances that it can spread out of the manager's control. When and where are burns conducted? Prescribed burns take place in the late fall or early in the spring in order to limit the impact on wildlife and occur when weather conditions are ideal. Burns generally take place at the following Oakland County Parks and Recreation locations: Addison Oaks County Park, north of Rochester; Groveland Oaks County Park near Holly; Highland Oaks County Park in Highland Township; Independence Oaks County Park near Clarkston; Orion Oaks County Park in Orion Township; Rose Oaks County Park in Rose Township; Springfield Oaks County Park in Davisburg; For more information on OCPR's Natural Resources Management Program, visit OaklanclCountyParks.com. Join the conversation on Facebook, Twitter and Instagram. 146 S s # —� acres +` �� I ' d 35. y'i. x RI 74. a .04 3.1 46.7 y, 10.4N, acres ik acres }'.. 2,1 10.1 t s acres , 14.2 I acres ' . I i .Y 1 / acres acres 10.5 i 48:4 acres acres'';ry ,I On 1 .. 4 'Px r r. _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx Qw.'AKLAND COUNTY PARKS Y . � Addison Oaks 1480 W Romeo Road Leonord, MI 48367 -- Proposed Burn Units - Spring 2021 -- ® NR Staff Burn Unit 0 2021 Burn Unit 2020 Burn Unit 0 Park Boundary Railroad Trail Mountain Bike Only — — Multi -Use 2017 Aerial Photo N I I I I IJ� r- 0 1,000 2,000 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.OaklandCountyParks.com Revision DUM:2131- "The Information that has been pmlded herewith has been compiled from recorded deeds, plats, tax maps, surveys and public records. It is not a legally recorded map or rvey and is not intended to be used as one Users should wnsullinfq�r,�yn sources marooned above when questions onse" 4 . KLAND COUNTY PARKS LA 35.6 } th r 4k rlit L ` r . acres_ , f>i Y.;� • '' .. di `+fir- -i 1, � .� �A'/-,\t•3 /.1 ,+ �� ,` Groveland Oaks —t.� �� .•'�?r '- 14555 Dixie Highway Holly, MI 48442 r •, r • _ " ti. y 4} Proposed Burn Units - Spring 2021 - 7. NR Staff Burn Unit 2021 Burn Unit 2020 Burn Unit a \ _� ��. _�•>r• w 0 Park Boundary ' 2.3 *_ �! � � Railroad q acres i is Trail Mountain Bike Only Multi -Use 2017 Aerial Photo N P J� 0 510 1,020 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road y- -. �F� Waterford, MI 248-858-0906 - t �' a ,r �-« -r x�a'+',*'•~ _ www.OaklandCountyParks.com 'nj - .r '.. _ •1�, -• • �. 3,� Revision DOM:)✓31I "The Inforrnatlon that has been provided herewith has been compiled from recorded iIIIIJ111111Mk deeds, plats, tax maps, surveys and public records. It is not a legally recorded map or rvey and is not intended to be used as one Users should consultinfq�nylpn cources mentioned above when questions anse" (*� _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx A_ - ~' .nay . SIP �f 44. QwjAKLAND -1 COUNTY PARKS 4" + ————i 44.3 "— / acres \ t acres ._. �� i, *• �, ',..:✓ r _ ,1 •I � � � G Tom_, R.• 4s ,, � ; TI . � / / \ Y kq #mot -{r=ti. � t �'• ' � _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.apr Highland Oaks 6555 Milford Road Highland MI 48442 -- Proposed Burn Units - Spring 2021 -- ® NR Staff Burn Unit 0 2021 Burn Unit 2020 Burn Unit 0 Park Boundary Railroad Trail Mountain Bike Only — — Multi -Use 2017 Aerial Photo N I r I I IJ� 480 960 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.OaklandCountyParks.com RevisionDare:2/31- "The Information that has been provided herewith has been compiled from recorded dead,, plats, tax maps, surveys and public records. It is not a legally recorded map or rvey and is not intended to be used as one Users should consult �infq�nplgn sources marooned above when questions onse" (*y Qw.'AKLAND COUNTY PARKS Independence Oaks 9501 Sashabaw Road Clarkston, MI 48348 -- Proposed Burn Units - Spring 2021 -- ® NR Staff Burn Unit 0 2021 Burn Unit 2020 Burn Unit 0 Park Boundary Railroad Trail Mountain Bike Only — — Multi -Use 2017 Aerial Photo N I J� „00 2,000 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.OaklandCountyParks.com Revision Date: 21312021 "The information that has been provided herewith has been compiled from recorded dead, plats, tax maps, surveys antl public record,, It is not, legally recorded map or rvey and is not intentled to be usad as one VV Users shoultl consulltjine(r sources mentioned above when questions arse" V _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx . +�y,.- - �� � = V' � • '�. f' `fit 11-A , UdA, 11KIM _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx CZAKLAND COUNTY PARKS Y . � Lyon Oaks 52221 Pontiac Trail Wixom, MI 48393 -- Proposed Burn Units - Spring 2021 -- ® NR Staff Burn Unit 0 2021 Burn Unit 2020 Burn Unit 0 Park Boundary Railroad Trail Mountain Bike Only — — Multi -Use 2017 Aerial Photo N I I I I I 0 790 1,580 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.OaklandCountyParks.com Revision DUM:2/31- "The information that has been provided herewith has been compiled from recorded deeds, plats, tax maps, surveys and public records. It is not a legally recorded map or rv.y and is not intended to be used as one users should consult Jjingj[n cources marooned above when questions one. " =77 i hY 00 34�4 • ; acres % w .y� l� 23.7 t acres � , r • r�. 0.4 nacres 93.4 - „� a i • , :, .. f } acres , 6. w i acres �.yrffi. M1 79.9 + _.. a acres 44 1.4 IL ° #B.- - } +. , } �- •a:• ems. ;$ Y k,fr�'}„y'.'xii�.� +; r ° � _ _ T� � f . r�" � � � {-illy .�• .F - if on: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx Qw.'AKLAND COUNTY PARKS Rose Oaks 10400 Fish Lake Road Holly, MI 48442 -- Proposed Burn Units - Spring 2021 -- ® NR Staff Burn Unit 0 2021 Burn Unit 2020 Burn Unit 0 Park Boundary Railroad Trail Mountain Bike Only — — Multi -Use 2017 Aerial Photo N I I I J� 1,580 Feet Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Cal(landCountyParl<s.com Revision Date:2/3l- "The information that has been provided herewith has been compiled from recorded deeds, plats, tax maps, surveys antl public r,c d.. It is not a legally recorded map or rvey and is not intentled to be used as one Users shoultl consult In(ynypn sources mentioned above when questions apse" �4(I ,%,:. C=�AKLAND t� COUNTY PARKS t 4.6 - "9 _ acres + . 48.r 5.6 ... acresgel I s. • t 3.6 r acres } °► a; IF Springfield Oaks _/ 12451 Andersonville Road 5/ Y _ 1 •� y �u -� Davisburg, MI 48350 # -rt — - I, qr , # Proposed Burn Units - Spring 2021 NR Staff Burn Unit ,. ;�;.'+ - �k *` -�". # � �' ., ...- :�:(• #?.L , �• + � �k� s . � 2021 Burn Unit or 41,. ;,;, •,''•."=� = 2020 Burn Unit �' T , ; / 4,• 0 Park Boundary � � t 4 � ,�� -,� li � � � , •, �t1 � Railroad #*. Trail „ a !li r r-y . " ` E �: a Mountain Bike Only ' ; rMulti-Use 16.41 airs acres .r , gym, r * *R r - s,.1- { y, 2017Aerial Photo N 0 525 1,050 FeeJ� +� I'VI Oakland County Parks and Recreation Dan Stencil, Executive Officer Waterford, Ml Y I • • x, 2800 Watkins Lake Road .' 48- 58-0906 www.0aklandCountyParks.com 2 Y yiF.�. L• Revisionp 2131I l * y�• - ►1 a r y _ ""Tue Information that has been provlded herewith has been compiled from recorded } : 2 • • * I - dead,, plats, tax maps, surveys and public records. It is not a legally recorded map or ,,y and !,not intended to be used as one Uaers should consult t1jingX es menhonetl above when questions onse" 4 _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx KLAND _- COUNTY PARKS 1 5 � � i • � II}y ~ '�r Al + , ��.' . � ! �►.' ._.'..=,ram: acres 21 -. — _ u ''+r - k +� y Waterford Oaks * W 3 _ '�'� I 1702 Scott Lake Road acres Waterford, MI 48328 Proposed Burn Units - Spring 2021 - �I NR Staff Burn Unit 14 F ` acres i } -q �.� _ x 0 2021 Burn Unit 'w 45 ; *^ 2020 Burn Unit �x 0 Park Boundary acres Railroad Trail .i _ Mountain Bike Only i — — 1 • rr . . k _ I* —,� ;? Multi -Use IF I 7` w i. acres . 2017 Aerial Photo IN i # I w l J� }.. 760 Feet all " k ', ti r -L , R #i ;}} r t # F' Oakland County Parks and Recreation Dan Stencil, Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.OaklandCountyParks.com Revms Date 21312021 } The'nformaton that has been provded herewith has been comp led from ..corded deeds plats tax maps surveys a,dpublcrecortls. It-s not, leg,llyrec,,d,d m,p,, ] sourcy and's not'ntentled to be u,ad as one Users shoultl consult ihr'n��Y.n es mentioned above when questions arse" 77 iV1 _ocation: K:\ParksRec\General\Natural Resources\03_NaturalAreas\Burns\_GIS_Data\Burn_Units.aprx OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 11 F PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Submitted: February 25, 2021 Subject: Fair Food Network Grant Acceptance — 2021 Double Up Food Bucks Program INTRODUCTION AND HISTORY For the 2021 season, the Fair Food Network has awarded a grant of $25,000 to Oakland County Parks and Recreation for the Double -Up Food Bucks Program. This program has been facilitated at the farmer's market for several years and is incredibly popular. This USDA -funded grant program increases the purchasing power of low-income shoppers to encourage the purchase of fresh fruits and vegetables while supporting local farmers. Eligible families' spending on these items is matched by the Double Up Food Bucks program. For example, a family that spends $10 in food assistance benefits at a participating market vendor receives an additional $10 in double Up Food Bucks to purchase additional produce. The grant funding is "pass -through" funding and is utilized to reimburse participating farmers. Due to the pandemic, staff saw an increased use of Double Up Food Bucks in 2020. We saw so much use that we needed an additional $5,000 to get through the last year. The Fair Food Network provided OCPR with an additional $5,000 in January 2021 to keep the program going until the 2021 funding became available. ATTACHMENTS • Resolution accepting the 2021 Grant from the Fair Food Network • 2021 Grant Agreement STAFF RECOMMENDATION Staff recommends that the Commission adopt the proposed resolution for the 2021 Double Up Food Bucks Grant Agreement from the Fair Food Network requesting the Board of Commissioners authorize and accept the grant award of $25,000. MOTION Move to adopt the proposed resolution for the 2021 Double Up Food Bucks Grant Agreement from the Fair Food Network requesting the OC Board of Commissioners authorize and accept the grant award of $25,000. 156 MISCELLANEOUS RESOLUTION #21-XXX IN RE: PARKS AND RECREATION COMMISSION — 2021 FAIR FOOD NETWORK DOUBLE UP FOOD BUCKS PROGRAM AWARD ACCEPTANCE To: Oakland County Parks and Recreation Commission Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Parks and Recreation Commission has been notified of the award of $25,000 from the Fair Food Network through its Double Up Food Bucks Program; and WHEREAS the Double Up Food Bucks Program helps to improve the nutrition of low-income families while promoting local farmers; and WHEREAS encouraging healthy lifestyles is a main component of the mission of the Oakland County Parks and Recreation Commission; and WHEREAS the Double Up Food Bucks Program award provides matching dollars for SNAP benefits recipients to spend on fresh fruits and vegetables at the Oakland County Farmers Market; and WHEREAS a budget amendment is not required as the funds are accounted for in general ledger account 228100 Deposits Reconciliation. NOW THERFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners authorize and accept the award of $25,000 from the Fair Food Network's Double Up Food Bucks Program. Date: Moved By: Supported By: AYES: NAYS: 157 Double Up Food Bucks Farmers Market Grant Agreement 2021 February 2nd, 2021 County of Oakland Oakland County Farmers Market Fiduciary Information Jeremy Brown 2100 Pontiac Lake Rd Waterford Twp, MI 48328 ocmarket@oakgov.com; brownjd@oakgov.com (248)858-5495 Mailing Information 2100 Pontiac Lake Rd Waterford Twp, MI 48328 Market Information 2350 Pontiac Lake Rd Waterford, MI 48328 ocmarket@oakgov.com; brownjd@oakgov.com (248)858-5495 Grant Award Number: DU-MI-2019-70030-30400 EIN FNS Number: Year authorized to accept SNAP: fairfoodnetwork.org O 734.213.3999 E info@fairfoodnetwork.org FAI R FOOD NETWORK GROW THE GOOD 9i fb.com/fairfoodnetwork © @fairfoodnetwork 158 Dear Jeremy Brown, Fair Food Network ("FFN"), a tax exempt nonprofit, is pleased to grant in the amount of $25,000 to the County of Oakland for the Double Up Food Bucks Program. County of Oakland, hereafter called "the Grantee Organization," will receive a grant from "FFN" for the Double Up Food Bucks program, hereafter called "the Program" at the Oakland County Farmers Market, hereafter called "the Market". Grantee Organization: Oakland County Farmers Market Grant Period Start Date: January 1, 2021 2021 Grant Amount: $25,000 Tokens Issued in 2021: 2,000 Market Cycle: Annual Grant Period End Date: December 31, 2021 Beginning Fund Balance: (funds carried over from 2020 program year) $928 Tokens on -hand from 2020: 2,075 Grant Number: DU-M I-2019-70030-30400 Funds Disbursement Method: Single Payment Total Funds Available: $25,928 Total Tokens Available: 4,075 The Grantee Organization agrees to administer the Program at the Market under the following terms and conditions: Terms and Conditions I. Use and Handling of Grant Funds a. Funds are to be used by the Grantee Organization to reimburse participating vendors at the Market for Double Up Food Bucks Incentives spent by customers at their stalls at the Market in exchange for eligible products. b. Products eligible for Double Up Food Bucks Incentive redemption are unprocessed fruits and vegetables grown in Michigan. Mushrooms, cut herbs and herb plants, and plants and seeds that grow food producing plants are also eligible. If the Market is in a county which borders another state(s), Double Up Food Bucks may also be redeemed for produce grown in the state(s) bordering that county. c. Double Up Food Bucks tokens or electronic loyalty credits are used as currency proxy for incentive distribution and redemption at the Market, hereafter called "The Incentive." d. Funds shall not qualify for the Double Up Food Bucks Incentive nor may they be used to reimburse a vendor at the Market if the vendor provided a customer with ineligible product. e. Funds may not be used to reimburse a vendor who is not participating in the FFN Program or has not signed a Vendor Agreement. Double Up Food Bucks Farmers Market Grant Agreement 2021 159 f. If either party determines the Grantee Organization will not be continuing with the program, any portion of the grant funds not used within the grant period or not used for the purposes stated above must be returned to FFN within one month of when both the Grantee Organization and FFN have agreed upon a reconciliation statement. g. Grant funds shall be kept separately on the Grantee Organization's books of account as grant funds from FFN; and accurate records of the funds received and expenses incurred under the grant should be kept in accordance with generally accepted accounting principles. h. Financial and program -based records related to the Grant will be retained for at least five years after the completion of the Grantee Organization's use of the Grant funds. i. FFN, at its request, shall have reasonable access to the Grantee Organization's and/or the Market's files, records, personnel and premises for the purposes of making financial audits, verifications, or program evaluations as it deems necessary concerning the Grant. j. No part of the Grant funds may be used to carry on propaganda, or otherwise attempt to influence legislation or to influence or to participate in or to intervene in (including the publishing or distribution of statements) any political campaign on behalf of (or in opposition to) any candidate for public office. k. This agreement becomes null and void, and funds of the Grant must be returned if the terms and conditions of the Grant are not met by the Grantee Organization. I. The Grantee Organization should have the correct number of Incentive tokens at the end of the Program season based on reporting provided. The calculation used to determine the number of Incentive tokens which the Grantee Organization should have on hand at the end of the season is: the number of tokens on -hand at the start of the season, minus the number of tokens distributed to customers, plus the number of tokens redeemed by vendors. In the instance that the Grantee Organization does not have the correct number of Incentive tokens at the end of the season, the records of the Grantee Organization may be under review. FFN may, at its discretion, waive any financial penalty if there is a small margin of error (a variance equal to or less than 5%) with the reconciliation of Incentive tokens. a. In the event of a token shortage, the Grantee Organization may be penalized at a cost equal to the replacement value of the token shortage. b. In the event of a token overage, the Grantee Organization will resolve the overage in one of two ways: i. If the Grantee Organization does not initiate a 2022 grant agreement with FFN, funds and/or tokens must be returned to FFN within one month of when both the Grantee Organization and FFN have agreed upon a year-end contract close out reconciliation statement. ii. If the Grantee Organization initiates a 2022 grant agreement with FFN, funds will be subtracted from the current grant agreement's rollover amount. m. This contract and its related funding agreement is contingent upon the release of USDA and philanthropic support secured by Fair Food Network. II. Program Guidelines and Standards Double Up Food Bucks Farmers Market Grant Agreement 2021 160 The Grantee Organization is responsible for ensuring FFN Program guidelines are followed at the Market and agrees to administer the Program as directed by FFN. The Grantee Organization will: a) Vendor Education Provide Program information to all vendors at the Market, including those vendors who sell eligible products and those who do not sell eligible products. Distribute a Double Up Food Bucks sign to each participating vendor and ensure the signs are visibly posted for customers during the Market's hours of operation. iii. Communicate a defined process and schedule for Double Up Food Bucks Incentive redemption and reimbursement with participating vendors at the Market. b) Incentive Redemption and Reimbursement to Vendors for Incentives i. Make reimbursement payments to participating vendors for the cash value of the Incentive redeemed at the Market for eligible product within one month of when the sales are properly reported by the vendor to the market. ii. Prior to reimbursement, the Market must have a signed Double Up Food Bucks Vendor Agreement on file for each vendor for each year of this Grant. The Grantee Organization must provide a copy of this Agreement to FFN upon request. iii. To determine the cash value of Double Up Food Bucks redeemed by participating vendors, the Grantee Organization must: a. Maintain records of documentation b. If the Market accepts SNAP via a token -based system, collect Incentive tokens from participating vendors and maintain and submit to FFN written records of Incentive tokens redeemed by participating vendors using a form provided by FFN or a similar form with FFN permission. Records must indicate the name of the vendor who redeemed the tokens, the date of redemption, the dollar value of tokens submitted and the Market name. c. If SNAP benefits are accepted using an electronic model by each vendor OR at a physical token distribution location for conversion to and from digital incentive credits, the Grantee Organization will monitor vendors' SNAP and Incentive transactions to ensure SNAP sales are always greater than or equal to Incentive credits awarded iv. In seasonal markets, the last day for vendors to accept Incentive in exchange for eligible product is the Market's closing day, and the last day for the Grantee Organization to reimburse vendors for redeemed Incentive is one month after the Market's closing day. c) Incentive Distribution to Customer i. The Grantee Organization will oversee Incentive distribution to customers using SNAP at the Market. ii. A customer at the Market will receive a value of Incentive tokens or loyalty credits equal to the amount of SNAP dollars spent, up to $20 per market day. Fair Food Network maintains the discretion to increase or decrease the amount of incentive tokens or loyalty credits to be distributed (i.e., the daily limit). iii. Incentives may only be redeemed by SNAP recipients for GusNIP qualifying fruits or vegetables. Double Up Food Bucks 4 Farmers Market Grant Agreement 2021 161 a. Qualifying fruits and vegetables include any variety of fresh fruits and vegetables, SNAP eligible seeds and plants intended for cultivation and consumption (e.g., tomato seeds or tomato plants) and fresh herbs (e.g., fresh basil, thyme, or mint) b. If SNAP benefits are accepted using an electronic model by each vendor, the Grantee Organization will monitor vendors' SNAP and Incentive transactions to ensure SNAP sales are ways greater than or equal to Incentive credits awarded. c. The Contract Organization will work with FFN and partners to make necessary changes with point of sale, inventory systems and other new technologies to support Double Up Food Bucks redemption. d. If SNAP benefits are accepted at a central terminal and distributed via a token -based system, the Grantee Organization will maintain records of daily distribution of tokens using a standardized report form provided by FFN or a similar form with FFN permission. This form must provide a record of each SNAP transaction and Incentive distribution. e. In seasonal markets, the last day to distribute the Incentive to customers is the last day of the Market's season. III. Record -Keeping a) Record Keeping The Grantee Organization will maintain and keep on file the following records and provide a copy to FFN upon request: Customer Transaction Records for each market day when SNAP benefits are accepted at a central terminal and distributed via a token -based system. ii. Verification of SNAP sales. FFN may request third party verification of monthly SNAP sales as demonstrated by either: a. Copy of a daily batch report from the Market's point -of -sale device for each market day b. Monthly statement from EBT merchant processor c. Report from a SNAP processing application Vendor Records indicating the cash value of Incentives redeemed by each vendor each market day. Excel or spreadsheet document with required elements of Vendor Record Sheet is allowable. IV. Reporting Requirements and Reporting Schedule a) Double Up Michigan Farmers Market/Direct Site Quarterly Metrics Reports The Grantee Organization will submit calendar month totals of the following each quarter via the online survey link provided by FFN. Reported information is final upon submission and will be used to reconcile Incentive funds without correction: Double Up Food Bucks Farmers Market Grant Agreement 2021 162 i. Cash value of Incentive redeemed by participating vendors and dispersed to customers ii. Cash value of SNAP redeemed by participating vendors and dispersed to customers iii. Number of SNAP transactions iv. If SNAP benefits are accepted at a central terminal and distributed via a token -based system, number of new customers as indicated by the number of SNAP customers who respond yes to the question "Is this your first time using your Bridge Card (or equivalent) at this market?" V. FFN may consider requests to adjust quarterly reports made by the Grantee Organization within one month of submission vi. Grantee must report within all timeframes outlined in the Report Schedule on page 6. Failure to report will result in actions identified in Past -Due Reporting on page 8, up to and including the termination of this contract. vii. Grantee must complete a quarterly descriptive report outlining program activity and operations for the previous 3 months. Program participation will be divided into the following quarters for reporting: Q1: 1/1/21-3/31/21 Q2: 4/1/21-6/30/21 Q3: 7/1/21-9/30/21 Q4: 10/1/21-12/31/21 Report Name Double Up Michigan Farmers Market/Direct Site Quarterly Metrics Report AND Double Up Michigan Farmers Market/Direct Site Quarterly Descriptive Report Double Up Michigan Farmers Market/Direct Site Quarterly Metrics Report AND Double Up Michigan Farmers Market/Direct Site Quarterly Descriptive Report Double Up Michigan Farmers Market/Direct Site Quarterly Metrics Report AND Double Up Michigan Farmers Market/Direct Site Quarterly Descriptive Report Double Up Food Bucks Farmers Market Grant Agreement 2021 Due Date Report Format Q1: 4/8/21 Online via survey link posted in Market Manager Portal of www.DoubleUpFoodBucks.or.Q As a recipient of GusNIP funds, all Contract Organizations must complete a Quarterly Descriptive Report that describes quarterly program activity for the last 3 months. Q2: 7/8/21 Online via survey link posted in Market Manager Portal of www.DoubleUi)FoodBucks.org As a recipient of GusNIP funds, all Contract Organizations must complete a Quarterly Descriptive Report that describes quarterly program activity for the last 3 months. Q3: 10/8/21 Online via survey link posted in Market Manager Portal of www.DoubleUi)FoodBucks.org As a recipient of GusNIP funds, all Contract Organizations must complete a Quarterly Descriptive Report that describes quarterly program activity for the last 3 months. R 163 Double Up Michigan Farmers Q4: 1/8/22 Online via survey link posted in Market Market/Direct Site Quarterly Metrics Manager Portal of Report www.DoubleUpFoodBucks.org AND Double Up Michigan Farmers As a recipient of GusNIP funds, all Contract Market/Direct Site Quarterly Descriptive Organizations must complete a Quarterly Report Descriptive Report that describes quarterly program activity for the last 3 months. Vendor Reimbursement Records One month It is preferred that electronic copies be uploaded after the close to the online quarterly report. Other options of each include: submit hard copy records either in person quarter or via mail, or send electronically to FFN by email. Q1: 4/30/21 Q2: 7/31/21 Q3: 10/31/21 Q4:1/31/22 Customer and Vendor Surveys Within one- Grantee Organization may opt -in to participating month of and mail completed surveys in an envelope receipt provided by FFN with pre -paid postage. Vendor Lists 10/31/21 It is preferred that electronic copies be uploaded to the online quarterly report. Other options include: submit hard copy records either via mail or send electronically to FFN by email. Market Manager Survey 12/1/21 Online survey link sent via email and posted in Market Manager Portal of www.DoubleUr)FoodBucks.org b) Past -Due Reporting The Grantee Organization is expected to report by each due date. Submitting reports past the due dates may result in the following consequences: i. First occurrence: Removal from FFN's electronic listings of participating sites ii. Second occurrence: The Grantee Organization will be transitioned to a "scheduled reimbursement" disbursement model where FFN will reimburse Incentive funding on a quarterly basis after a complete submission of each Quarterly Report iii. Third occurrence: FFN reserves the right to terminate the contract for the current year or upcoming year c) Notification of Grantee Organization Changes It is the responsibility of the Grantee Organization to promptly notify FFN with changes that impact the implementation of the Double Up Food Bucks program at their site(s). These changes include, but are not limited to: i. Change in market manager ii. Change in SNAP equipment status (longer than 1 market day) iii. Change in hours of operation or location of site(s) Double Up Food Bucks 7 Farmers Market Grant Agreement 2021 164 iv. Change in SNAP Permit status V. Loss of tokens, equipment or records vi. Change in active status (no longer accepting SNAP, EBT equipment issues, Double Up program pause, ANYTHING that would result in your site no longer accepting Double Up, permanent or temporary) Notification of these changes should be addressed to Cassidy Strome at: cstrome@fairfoodnetwork.org or 734-213-3999 ext. 109 within 5 business days of the change. d) Vendor Reimbursement Records The Grantee Organization must maintain and provide records of reimbursement payments made to participating vendors for Incentives redeemed on a quarterly basis as demonstrated by either: i. Completed payment record column on Vendor Record Sheet provided by FFN with date, check number, and total dollar value of check. FFN only requires payment record for Incentive reimbursements. The Vendor Record sheet must indicate the portion allocated to each market currency if the Grantee Organization includes multiple market currencies (e.g. SNAP, WIC Project FRESH, credit/debit) in a single reimbursement payment. ii. Report from the Organization's accounting software verifying each Incentive reimbursement payment made to vendors, aligned with Incentive redemption documentation. iii. If the Grantee Organization makes cash reimbursement payments for Incentive redemption by vendors, the Grantee Organization must be able to verify to FFN that these payments were made by providing a receipt to each vendor or obtaining vendor's signature at time of reimbursement. iv. With FFN permission, alternative forms of documentation may be acceptable. V. Disbursement of Funds FFN will disburse funds following the receipt of counter -signed grant agreement and a signed W-9 from the Grantee Organization in one of the following two methods as denoted on Page 1. Single Payment: Funds will be released to the Grantee Organization in a single payment made by a check; or Scheduled Reimbursement: FFN will reimburse the Grantee Organization for the cash value of Incentives spent by customers at the Market after the Organization submits complete and accurate reports. FFN will process payments and disburse funds for the cash value of Incentive loyalty transactions redeemed by customers at the Market within 2 weeks of receiving a complete quarterly report from the Grantee Organization. FFN will process payments and disburse funds on a quarterly schedule. Late reports will not be processed until the next scheduled opportunity. Additional funds may be provided to markets within the timeframe of this contract if incentive spending is projected to exceed total contract amount and Grantee Organization has maintained timely and accurate reporting. Amendments to contracts will be made to the Grantee Organization during market season either as requested or upon review of quarterly reports; and as determined by Fair Food Network. Double Up Food Bucks Farmers Market Grant Agreement 2021 165 VI. Evaluation The Grantee Organization may opt -in to distribute a questionnaire to customers at point of sale and a survey to vendors provided by FFN during the Market's season and return completed surveys in an envelope provided with pre -paid postage within a month of collection. b. The Grantee Organization will complete a year-end market manager evaluation survey. c. The Grantee Organization will allow for additional evaluation methods at the Market as requested by FFN, an independent evaluation firm, the Gretchen Swanson Center for Nutrition, or the United States Department of Agriculture (USDA). VII. Trademark a) Fair Food Network owns the trademarked name "Double Up Food Bucks" and the apple/carrot logo. As a Grantee of the Program, the Grantee Organization may use, on a non-exclusive basis, the licensed mark in Market promotional materials for the duration of the Grant period. VIII. Violation of Agreement If Grantee Organization violates any of its duties (including failing to make timely or accurate reports) then FFN could require a refund from Grantee Organization to FFN of part of the Grant that relates to or is impacted by the breach by the Grantee Organization. FFN reserves the right to discontinue, modify or withhold any payment due under the Grant, to require repayment of expended Grant funds, or a refund of unexpended Grant funds, if, in its judgment, such action is necessary to comply with the requirements of any law or regulations affecting its responsibility with respect to the Grant. If any of the conditions of the Grant are violated by Grantee Organization, in addition to requiring a refund of the amount giving rise to the violation, FFN will have no further obligation to continue to fund the Grant. The foregoing conditions comply with FFN's obligation under U.S. law to make reasonable efforts and establish adequate procedures to see that the Grant funds are spent solely for the purposes for which they have been granted and to obtain full and complete records on how the Grant funds have been expended. Changes in the U.S. laws or regulations may require FFN to ask that more detailed reports be submitted or other steps be taken. FFN will inform the Grantee Organization of any such changes. If the Grantee Organization accepts the above stated conditions, please have a duly authorized representative of the Grantee Organization sign below and make a copy for the Organization's files. Electronic signatures are acceptable. Subgrantee represents that neither it nor any of its principals has been debarred, suspended or determined ineligible to participate in federal assistance awards or contracts as defined in regulations implementing Office of Management and Budget Guidelines on Governmentwide Debarment and Suspension (Nonprocurement) in Executive Order 12549. Subgrantee further agrees that it will notify FFN immediately if it or any of its principals is placed on the list of parties excluded from federal procurement or nonprocurement programs available at www.sam.gov. Return original or copy of the entire signed agreement by mail to Fair Food Network at the following address: Double Up Food Bucks Farmers Market Grant Agreement 2021 166 Fair Food Network Attn: Cassidy Strome 1250 North Main St, North Suite Ann Arbor, MI 48104 Or scanned and emailed directly: To: marketreporting@fairfoodnetwork.org I Subject: Signed agreement for Double Up Food Bucks On behalf of Fair Food Network, I want to extend our best wishes for success in your work. Sincerely, Dr. Oran B. Hesterman President and CEO Double Up Food Bucks 10 Farmers Market Grant Agreement 2021 167 County of Oakland Oakland County Farmers Market Fiduciary Information Jeremy Brown 2100 Pontiac Lake Rd Waterford Twp, MI 48328 ocmarket@oakgov.com; brownjd@oakgov.com (248)858-5495 Mailing Information 2100 Pontiac Lake Rd Waterford Twp, MI 48328 Market Information 2350 Pontiac Lake Rd Waterford, MI 48328 ocmarket@oakgov.com; brownjd@oakgov.com (248)858-5495 Grant Award Number: DU-MI-2019-70030-30400 EIN FNS Number: Year authorized to accept SNAP: Market Season Information Market Start & End Date Market Location Market Days & Hours of Operation Number of vendors participating in Double Up Food Bucks: Attachments This agreement become binding when FFN receives: 1. Counter -signed grant agreement from the Organization 2. Signed W-9 Double Up Food Bucks 11 Farmers Market Grant Agreement 2021 168 Authorized Representative of Grantee Organization. Signature Name and Title (Please Print or Type) Date Signature Name and Title (Please Print or Type) Date Double Up Food Bucks 12 Farmers Market Grant Agreement 2021 169 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 3021 AGENDA ITEM NO. 11 G ADMINISTRATION To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: February 24, 2021 Subject: COVID-19 Memorial Event at Waterford Oaks County Park INTRODUCTION AND HISTORY OCPR has been contacted by Oakland County Executive David Coulter's office inquiring about holding a collaborative special event at Waterford Oaks County Park. It has been proposed to have a one-half mile walking trail memorial tribute for victims of COVID-19 in Oakland County. This event would be held at night with alighted trail and there would be no more than 75-100 people on the trail at a time. OCPR is being asked to contribute funds and limited staff to conduct this event. OCPR Volunteers may also assist with the event. Staff will provide additional information on this event at the meeting on March 3, 2021. 170 1�1G1.�AG1\IDlel911111J►1\1 �_1;i ►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2020 To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Sue Wells, Manager of Parks and Recreation Operations Submitted: February 25, 2021 Subject: Fiscal Sustainability Work Group Update INTRODUCTION AND HISTORY AGENDA ITEM NO. 12 A ADMINISTRATION Staff will provide an update to the Commission on the work of the OCPRC Fiscal Sustainability Work Group. For your information we have attached the following reports: • FY2021/2020 Financial Activity Monthly Comparison January 31, 2021 • FY2021/2010 Financial Activity Monthly Comparison — (Charges for Services Revenue) January 31, 2021 • FY2021/FY2020 Financial Activity Monthly Comparison by Program/Department - (with Depreciation) January 31, 2021 • FY2021/FY2020 Financial Activity Monthly Comparison by Program/Department - (without Depreciation) January 31, 2021 171 Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -January 31 Through January 31 FY2021 FY2021 Amended Amend. Budget FY2021 FY2020 FY2021/FY2020 Percentage Budget % of Total Actuals Actuals Comparison Change Activitv by Controllable Cate¢ory REVENUES: Taxes $ 13,765,000.00 49.02% $ 9,607,200.08 $ 7,885,614.10 $ 1,721,585.98 21.83% Other Intergovernmental Revenues 250,000.00 0.89% $ $ 0.00% State Grants 199,000.00 0.71% $ $ - 100.00% Charges for Services 10,903,416.00 38.83% $ 1,071,240.03 847,114.92 224,125.11 26.46% Operating and Capital Contributions 113,300.00 0.40% $ 1,780.00 70,040.69 (68,260.69) -97.46% Investment Income 440,000.00 1.57% $ 48,287.56 148,787.50 (100,499.94) -67.55% Other Revenue - 0.00% $ 57,352.05 20,308.96 37,043.09 182.40% Transfers In 0.00% $ - - 0.00% Planned Use of Balance 2,412,046.00 8.59% $ 0.00% $ 28,082,762.00 100.00% $ 10,785,859.72 $ 8,971,866.17 $ 1,813,993.55 20.22% EXPENSES: Salaries $ 10,994,162.00 39.15% $ 2,504,397.47 $ 2,507,238.98 $ (2,841.51) -0.11% Fringe Benefits 3,848,075.00 13.70% $ 1,066,118.78 1,155,726.65 (89,607.87) -7.75% Contractual Services 7,229,772.00 25.74% $ 1,511,280.28 1,519,010.25 (7,729.97) -0.51% Commodities 1,213,415.00 4.32% $ 77,343.88 120,474.68 (43,130.80) -35.80% Intergovernmental 276,320.00 0.98% - - 0.00% Depreciation 2,874,797.00 10.24% $ 1,098,109.51 1,063,447.92 34,661.59 0.00% Internal Services 1,616,221.00 5.76% $ 404,948.06 443,365.01 (38,416.95) -8.66% Transfers Out 30,000.00 0.11% 0.00% $ 28,082,762.00 100.00% $ 6,662,197.98 $ 6,809,263.49 -2.16% $ (147,065.51) Revenue Over/(Under) Expenses $ 4,123,661.74 $ 2,162,602.68 90.68% $ 1,961,059.06 Prepared by Fiscal Services 2/24/2021 Financial Activity Monthly Comparison 172 Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -January 31 Through January 31 FY2021 FY2021 Amended Amend. Budget FY2021 FY2020 FY2021/FY2020 Percentage Budget % of Total Actuals Actuals Comparison Change Activitv by Program Program # REVENUES: Administration 160000 $ 14,464,125.00 51.51% $ 9,681,768.66 8,070,511.51 $ 1,611,257.15 19.96% Golf 160010 3,861,561.00 13.75% $ 358,788.22 220,411.60 138,376.62 62.78% Conference Centers 160044 1,273,160.00 4.53% $ 20,179.81 40,450.27 (20,270.46) -50.11% Parks 160070 2,914,670.00 10.38% $ 529,007.05 460,422.83 68,584.22 14.90% Recreation 160210 2,767,950.00 9.86% $ 164,953.18 141,913.56 23,039.62 16.23% County Market 160500 190,250.00 0.68% $ 31,162.80 38,156.40 (6,993.60) -18.33% Planned Use of Balance 160666 2,611,046.00 9.30% $ - 0.00% $ 28,082,762.00 100.00% $ 10,785,859.72 $ 8,971,866.17 $ 1,813,993.55 20.22% EXPENSES: Pandemics 133095 $ 0.00% $ 3,642.73 $ - $ 3,642.73 100.00% Administration 160000 5,625,595.00 20.03% $ 1,550,482.89 $ 1,664,273.51 $ (113,790.62) -6.84% Communications & Marketing 160001 723,520.00 2.58% 170,500.93 186,172.20 (15,671.27) -8.42% Parks Partnerships 160102 276,320.00 0.98% - - - 0.00% Golf 160010 3,698,456.00 13.17% 1,228,327.46 1,158,630.20 69,697.26 6.02% Golf Pro Shop 160015 570,563.00 2.03% 93,838.88 87,806.24 6,032.64 6.87% Conference Centers 160044 2,113,068.00 7.52% 343,596.20 381,771.97 (38,175.77) 0.00% Parks 160070 6,446,486.00 22.96% 1,720,010.84 1,693,434.05 26,576.79 1.57% Recreation 160210 4,886,221.00 17.40% 874,042.55 - 874,042.55 0.00% Facilities and Maintenance 160430 1,695,730.00 6.04% 454,738.49 864,536.42 (409,797.93) -47.40% Natural Resources 160431 1,198,706.00 4.27% (9,554.81) 518,539.39 (528,094.20) 0.00% County Market 160500 205,890.00 0.73% 52,107.91 67,960.61 (15,852.70) -23.33% Audit and Compliance 181010 40,385.00 0.14% 1,643.69 14,573.31 (12,929.62) 0.00% Fiscal Services - Admin 182040 147,801.00 0.53% 47,852.21 48,503.51 (651.30) -1.34% Fiscal Services - Transaction Proc 182050 231,756.00 0.83% 64,209.78 72,343.96 (8,134.18) -11.24% Fiscal Services - Financial Rep. 182080 222,265.00 0.79% 66,757.93 50,718.12 16,039.81 0.00% $ 28,082,762.00 100.00% $ 6,662,197.68 $ 6,809,263.49 $ (147,065.81) -2.16% Revenue Over/(Under) Expenses $ 4,123,662.04 $ 2,162,602.68 90.68% $ 1,961,059.36 Prepared by Fiscal Services 2/24/2021 Financial Activity Monthly Comparison 173 Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison - December 31 (Charges for Services Revenue) Through January 31 FY2021 FY2021 Adopted Amended FY2021 FY2020 FY2021/FY2020 Percentage Activitv by Controllable Category Budget Budget Actuals Actuals Comparison Change REVENUES: Account Account Title 630084 Antenna Site Management 66,306.00 66,306.00 $ 67,679.98 65,708.72 $ 1,971.26 3.00% 630301 Commission Contracts 40,750.00 40,750.00 415.80 229.92 $ 185.88 80.85% 630308 Commission Food Services 78,495.00 78,495.00 1,507.30 14,690.94 $ (13,183.64) -89.74% 630335 Compensation - - - $ - 0.00% 630469 Deck Tennis 4,000.00 4,000.00 6,450.00 2,600.00 $ 3,850.00 148.08% 630644 Entrance Fees Gen Admission 1,825,000.00 1,825,000.00 - - $ - 0.00% 630651 Entrance Fees Swimming Class 13,000.00 13,000.00 - - $ - 0.00% 630693 Fees Camping 1,554,000.00 1,554,000.00 233,389.00 166,248.75 $ 67,140.25 40.39% 630700 Fees Day Use 1,092,100.00 1,092,100.00 255,692.00 122,196.25 $ 133,495.75 109.25% 630707 Fees Driving Range 93,000.00 93,000.00 5,483.00 4,106.00 $ 1,377.00 33.54% 630847 Greens Fees 2,436,500.00 2,436,500.00 191,528.00 115,874.34 $ 75,653.66 65.29% 631001 Interest on Delinquent Taxes (1,000.00) (1,000.00) (50.78) (8.57) $ (42.21) 492.53% 631127 Maintenance Contracts 8,000.00 8,000.00 - $ - 0.00% 631253 Miscellaneous 3,815.00 3,815.00 0.50 25,436.29 $ (25,435.79) -100.00% 631330 NSF Check Fees 25.00 25.00 - $ - 0.00% 631743 Refunds Miscellaneous 4,900.00 4,900.00 487.62 692.88 $ (205.26) 0.00% 631771 Reimb 3rd Party 200.00 200.00 - $ - 0.00% 631799 Reimb Contracts 278,100.00 278,100.00 307.00 8,777.83 $ (8,470.83) 0.00% 631911 Rent House 71,125.00 71,125.00 19,782.00 26,645.00 $ (6,863.00) -25.76% 631918 Rental Equipment 79,400.00 79,400.00 2,204.50 2,274.50 $ (70.00) -3.08% 631925 Rental Facilities 649,700.00 649,700.00 81,259.50 109,515.00 $ (28,255.50) -25.80% 631932 Rental Golf Carts 1,152,000.00 1,152,000.00 139,774.00 80,699.16 $ 59,074.84 73.20% 631946 Rental Units or Events 173,000.00 173,000.00 - 32,475.00 $ (32,475.00) -100.00% 632023 Sales - - - $ - 0.00% 632037 Sales Retail 1,095,500.00 1,095,500.00 40,031.61 30,833.91 $ 9,197.70 29.83% 632128 Special and Sanctioned Races - - 8.00 77.00 $ (69.00) -89.61% 632135 Special Contracts 172,500.00 172,500.00 3,130.00 27,907.00 $ (24,777.00) -88.78% 632261 Temporary Licenses 7,000.00 7,000.00 22,000.00 10,000.00 $ 12,000.00 0.00% 632443 Water Feature Ride 6,000.00 6,000.00 $ - 0.00% 632471 Weekly Races 161.00 135.00 $ 26.00 19.26% TOTAL CHARGES FOR SERVICES $ 10,903,416.00 $ 10,903,416.00 $ 1,071,240.03 $ 847,114.92 $ 224,125.11 26.46% Prepared by Fiscal Services 2/24/2021 Charges for Services Comparison 174 BUDGET CENTER ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIPS AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SV RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES SUB -TOTAL COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL OTHER: INTERNAL FUND CHARGES OTHER SUB -TOTAL TOTAL Prepared by Fiscal Services 2/24/2021 Monthly Comparison by Cost Center - inc. Depreciation Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -January 31 (Includes DEPRECIATION) FY2021 FY2020 Through January 31 Through January 31 YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE FY2021/FY2020 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE 9,681,768.66 1,722,981.04 7,958,787.62 8,070,511.51 1,850,445.71 6,220,065.80 1,611,257.15 (127,464.67) 1,738,721.82 0.00 0.00 - - - - - - 0.00 1,643.69 (1,643.69) - 14,573.31 (14,573.31) - (12,929.62) 12,929.62 0.00 47,852.21 (47,852.21) - 48,503.51 (48,503.51) - (651.30) 651.30 0.00 130,967.71 (130,967.71) - 123,062.08 (123,062.08) 7,905.63 (7,905.63) 9,681,768.66 1,903,444.65 7,778,324.01 8,070,511.51 2,036,584.61 6,033,926.90 1,611,257.15 (133,139.96) 1,744,397.11 80,463.36 279,239.49 (198,776.13) 40,018.92 234,557.15 (194,538.23) 40,444.44 44,682.34 (4,237.90) 111,898.92 392,079.21 (280,180.29) 72,584.24 398,733.73 (326,149.49) 39,314.68 (6,654.52) 45,969.20 37,548.21 155,365.15 (117,816.94) 17,873.09 164,144.39 (146,271.30) 19,675.12 (8,779.24) 28,454.36 68,230.79 232,989.97 (164,759.18) 59,230.22 261,163.26 (201,933.04) 9,000.57 (28,173.29) 37,173.86 60,646.94 263,044.11 (202,397.17) 30,705.13 187,837.91 (157,132.78) 29,941.81 75,206.20 (45,264.39) 358,788.22 1,322,717.93 (963,929.71) 220,411.60 1,246,436.44 (1,026,024.84) 138,376.62 76,281.49 62,095.13 0.00 63,061.28 (63,061.28) 6,174.83 85,119.83 (78,945.00) (6,174.83) (22,058.55) 15,883.72 0.00 62,189.02 (62,189.02) - 71,818.95 (71,818.95) - (9,629.93) 9,629.93 181.84 2,957.58 (2,775.74) 3,497.63 2,212.11 1,285.52 (3,315.79) 745.47 (4,061.26) 1,074.82 71,195.38 (70,120.56) 12,026.05 86,490.23 (74,464.18) - - 4,343.62 14,470.83 14,332.53 138.30 8,964.04 15,503.42 (6,539.38) - - 6,677.68 0.00 20,252.87 (20,252.87) - 22,262.04 (22,262.04) - - 2,009.17 2,519.43 25,504.86 (22,985.43) 4,660.74 21,279.73 (16,618.99) (2,141.31) 4,225.13 (6,366.44) 0.00 1,907.19 (1,907.19) - 2,566.40 (2,566.40) - (659.21) 659.21 0.00 61,836.78 (61,836.78) 1,370.55 54,446.80 (53,076.25) (1,370.55) 7,389.98 (8,760.53) 1,932.89 19,314.14 (17.381.25) 3,756.43 20.072.46 (16,316.03) (1,823.54) (758.32) (1,065.22) 20,179.81 342,551.63 (322,371.82) 40,450.27 381,771.97 (341,321.70) (20,270.46) (39,220.34) 18,949.88 31,162.80 52,107.91 (20,945.11) 38,156.40 67,960.61 (29,804.21) (6,993.60) (15,852.70) 8,859.10 31,162.80 52,107.91 (20,945.11) 38,156.40 67,960.61 (29,804.21) (6,993.60) (15,852.70) 8,859.10 154,072.90 432,893.43 (278,820.53) 132,387.96 419,145.66 (286,757.70) 21,684.94 13,747.77 7,937.17 152,160.34 320,666.39 (168,506.05) 99,937.45 286,074.33 (186,136.88) 52,222.89 34,592.06 17,630.83 2,987.00 18,746.37 (15,759.37) 2,927.00 19,292.07 (16,365.07) 60.00 (545.70) 605.70 62,295.00 297,565.66 (235,270.66) 41,350.25 314,315.44 (272,965.19) 20,944.75 (16,749.78) 37,694.53 40,913.50 86,574.05 (45,660.55) 20,201.00 90,715.32 (70,514.32) 20,712.50 (4,141.27) 24,853.77 22,786.00 54,241.39 (31,455.39) 31,006.00 40,230.19 (9,224.19) (8,220.00) 14,011.20 (22,231.20) 18,861.00 37,633.21 (18,772.21) 13,627.00 44,363.35 (30,736.35) 5,234.00 (6,730.14) 11,964.14 30.00 57,633.48 (57,603.48) 22.00 55,018.60 (54,996.60) 8.00 2,614.88 (2,606.88) 0.00 24,406.77 (24,406.77) - 19,170.60 (19,170.60) - 5,236.17 (5,236.17) 60,264.31 149,286.15 (89,021.84) 66,285.74 176,657.20 (110,371.46) (6,021.43) (27,371.05) 21,349.62 14,637.00 239,470.06 (224,833.06) 52,678.43 228,451.29 (175,772.86) (38,041.43) 11,018.77 (49,060.20) 104,605.00 154,573.50 (49,968.50) 70,000.00 12,029.78 57,970.22 633,612.05 1,873,690.46 (1,240,078.41) 530,422.83 1,705,463.83 (1,175,041.00) 103,189.22 168,226.63 (65,037.41) 14,810.59 399,647.01 (384,836.42) 58,431.66 485,143.35 (426,711.69) (43,621.07) (85,496.34) 41,875.27 1,810.00 42,394.70 (40,584.70) 1,500.00 52,698.85 (51,198.85) 310.00 (10,304.15) 10,614.15 43,558.59 215,228.19 (171,669.60) 10,017.56 243,136.96 (233,119.40) 33,541.03 (27,908.77) 61,449.80 169.00 3,875.32 (3,706.32) 1,804.34 3,863.48 (2,059.14) (1,635.34) 11.84 (1,647.18) 0.00 61,356.20 (61,356.20) 160.00 67,664.00 (67,504.00) (160.00) (6,307.80) 6,147.80 60,348.18 722,501.42 (662,153.24) 71,913.56 852,506.64 (780,593.08) (11,565.38) (130,005.22) 118,439.84 0.00 445,183.68 (445,183.68) - 518,539.39 (518,539.39) (73,355.71) 73,355.71 - 445,183.68 (445,183.68) - 518,539.39 (518,539.39) - (73,355.71) 73,355.71 S 10.785.859.72 S 6.662.197.69 S 4.123.662.04 S 8.971.966.17 S 6.809.263.49 S 2.162.602.68 5 1,813,993.55 5 (147,065.81) 5 1,961,059.36 175 BUDGETCENTER ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES PARKS PARTNERSHIPS AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SV RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES SUB -TOTAL COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK HOLLY OAKS ORV PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL OTHER: INTERNAL FUND CHARGES OTHER SUB -TOTAL TOTAL Prepared by Fiscal Services 2/24/2021 Monthly Comparision by Cost Center - w/out Depreciation Parks and Recreation Commission FY2021/FY2020 Financial Activity Monthly Comparison -January 31 For Management Purposes Only - WITHOUT DEPRECIATION FY2021 FY2020 Through January 31 Through January 31 YEAR TO DATE YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE REVENUE EXPENSE (UNDER)EXPENSE FY2021/FY2020 Comparison YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXPENSE 9,681,768.66 1,715,983.56 7,965,785.10 8,070,511.51 1,843,448.23 6,227,063.28 1,611,257.15 (127,464.67) 1,738,721.82 - 0.00 - - - - - - - - 1,643.69 (1,643.69) - 14,573.31 (14,573.31) - (12,929.62) 12,929.62 - 47,852.21 (47,852.21) - 48,503.51 (48,503.51) - (651.30) 651.30 - 130.967.71 (130,967.71) - 123,062.08 (123,062.08) 7,905.63 (7,905.63) 9,681,768.66 1,896,447.17 7,785,321.49 8,070,511.51 2,029,587.13 6,040,924.38 1,611,257.15 (133,139.96) 1,744,397.11 80,463.36 225,940.76 (145,477.40) 40,018.92 186,779.81 (146,760.89) 40,444.44 39,160.95 1,283.49 111,898.92 273,903.25 (162,004.33) 72,584.24 276,829.82 (204,245.58) 39,314.68 (2,926.57) 42,241.25 37,548.21 106,696.02 (69,147.81) 17,873.09 112,832.66 (94,959.57) 19,675.12 (6,136.64) 25,811.76 68,230.79 201,111.05 (132,880.26) 59,230.22 229,677.88 (170,447.66) 9,000.57 (28,566.83) 37,567.40 60,646.94 225.218.19 (164,571.25) 30.705.13 153,907.27 (123,202.14) 29,941.81 71,310.92 (41,369.11) 358,788.22 1,032,869.27 (674,081.05) 220,411.60 960,027.44 (739,615.84) 138,376.62 72,841.83 65,534.79 - 32,350.56 (32,350.56) 6,174.83 54,409.11 (48,234.28) (6,174.83) (22,058.55) 15,883.72 - 22,050.86 (22,050.86) - 38,630.95 (38,630.95) - (16,580.09) 16,580.09 181.84 1221.46 (1,039.62) 3,497.63 769.75 2,727.88 (3,315.79) 451.71 (3,767.50) 1,074.82 42,138.86 (41,064.04) 12,026.05 57,433.71 (45,407.66) (10,951.23) (15,294.85) 4,343.62 14,470.83 14,107.13 363.70 8,964.04 15,278.02 (6,313.98) 5,506.79 (1,170.89) 6,677.68 - 19,056.23 (19,056.23) - 21,065.40 (21,065.40) - (2,009.17) 2,009.17 2,519.43 19,422.86 (16,903.43) 4,660.74 15,197.73 (10,536.99) (2,141.31) 4,225.13 (6,366.44) - 723.31 (723.31) - 1,382.52 (1,382.52) - (659.21) 659.21 - 34,112.34 (34,112.34) 1,370.55 26,722.36 (25,351.81) (1,370.55) 7,389.98 (8,760.53) 1,932.89 18.680.14 (16.747.25) 3,756.43 19,438.46 (15.682.03) (1,823.54) (758.32) (1,065.22) 20,179.81 203,863.75 (183,683.94) 40,450.27 250,328.01 (209,877.74) (20,270.46) (46,464.26) 26,193.80 31,162.80 50,913.15 (19,750.35) 38,156.40 66,765.85 (28,609.45) (6,993.60) (15,852.70) 8,859.10 31,162.80 50,913.15 (19,750.35) 38,156.40 66,765.85 (28,609.45) (6,993.60) (15,852.70) 8,859.10 154,072.90 322,031.35 (167,958.45) 132,387.96 311,523.56 (179,135.60) 21,684.94 10,507.79 11,177.15 152,160.34 211,331.33 (59,170.99) 99,937.45 191,968.23 (92,030.78) 52,222.89 19,363.10 32,859.79 2,987.00 6,245.37 (3,258.37) 2,927.00 6,791.07 (3,864.07) 60.00 (545.70) 605.70 62,295.00 221,436.59 (159,141.59) 41,350.25 238,897.78 (197,547.53) 20,944.75 (17,461.19) 38,405.94 40,913.50 64,337.73 (23,424.23) 20,201.00 67,745.56 (47,544.56) 20,712.50 (3,407.83) 24,120.33 22,786.00 42,363.55 (19,577.55) 31,006.00 29,956.15 1,049.85 (8,220.00) 12,407.40 (20,627.40) 18,861.00 28,486.89 (9,625.89) 13,627.00 35,217.03 (21,590.03) 5,234.00 (6,730.14) 11,964.14 30.00 52,653.47 (52,623.47) 22.00 52,920.04 (52,898.04) 8.00 (266.57) 274.57 - 12,654.45 (12,654.45) - 7,418.28 (7,418.28) - 5,236.17 (5,236.17) 60,264.31 84,001.23 (23,736.92) 66,285.74 111,372.28 (45,086.54) (6,021.43) (27,371.05) 21,349.62 14,637.00 190,442.46 (175,805.46) 52,678.43 177,190.68 (124,512.25) (38,041.43) 13,251.78 (51,293.21) 104,605.00 152,437.51 (47,832.51) 70,000.00 12,029.78 57,970.22 34,605.00 140,407.73 (105,802.73) 633,612.05 1,388,421.93 (754,809.88) 530,422.83 1,243,030.44 (712,607.61) 68,584.22 4,983.76 63,600.46 14,810.59 384,766.72 (369,956.13) 58,431.66 467,522.50 (409,090.84) (43,621.07) (82,755.78) 39,134.71 1,810.00 17,929.48 (16,119.48) 1,500.00 32,015.45 (30,515.45) 310.00 (14,085.97) 14,395.97 43,558.59 118,369.04 (74,810.45) 10,017.56 146,184.64 (136,167.08) 33,541.03 (27,815.60) 61,356.63 169.00 3,247.08 (3,078.08) 1,804.34 3,235.24 (1,430.90) (1,635.34) 11.84 (1,647.18) - 41,473.72 (41,473.72) 160.00 47,781.44 (47,621.44) (160.00) (6,307.72) 6,147.72 60,348.18 565,786.04 (505,437.86) 71,913.56 696,739.27 (624,825.71) (11,565.38) (130,953.23) 119,387.85 - 425,786.86 (425,786.86) - 499,337.43 (499,337.43) (73,550.57) 73,550.57 - 425,786.86 (425,786.86) - 499,337.43 (499,337.43) - (73,550.57) 73,550.57 S 10.795.859.72 S 5.564.099.17 S 5.221.771.55 S 9.971.966.17 S 5.745.915.57 S 3.226.050.60 5 1,779,388.55 5 f322.135.13J 5 2.101.S23.68 176 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA MARCH 3, 2021 AGENDA ITEM NO. 12 B PLANNING AND RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Daniel J. Stencil, Executive Officer Melissa Prowse, Supervisor of Planning + Resource Development Submitted: February 25, 2021 Subject: Holly Oaks ORV Park Update Report HOLLY OAKS ORV PARK UPDATE Holly Oaks ORV Park is scheduled to re -open to the public on Saturday, April 10, 2021. Staff has been working behind the scenes to gear up for the re -opening next month. The first, abbreviated season provided staff with a lot of great feedback on the park, which will be incorporated into this upcoming operating season. The park will open in April on Saturdays and Sundays only. In May we will switch to Friday — Sunday. In the peak summer season the park will be open Thursday — Sunday. This schedule will allow for 4 days/week of public riding (and the ability for park users to make a long weekend out of their visit if they come from out-of- town), while still allowing adequate time for proper maintenance activity, as well as corporate rentals needed to offset expenses. The parking lot project (Phase I) will begin soon and should be completed by the time the park opens. Staff will be applying next month to the DNR's ORV Trail Improvement Program for the funding to complete the parking lot project in FY2022. Several upgrades/maintenance projects are occurring at the site. In February, the track around the Bathtub (called the Bathtub Ring) was redesigned and rebuilt to make it safer and more fun for motorcycles and quads. It includes step-ups and step-downs and several small jumps that we know park users enjoy. The Sandbox track is also being redesigned and expanded to make it more exciting and sustainable. These projects are being completed with our existing earthwork contracts using the park's operating budget for grounds maintenance. Flags will be required when the park opens this season. In the first season they were "highly recommended" but not required. For the safety of all our park users, they will be required this year. Holly Powersports will be on -site this year offering rentals of side -by -sides at the park this year. They operated out of their facility (just up Dixie Highway) last year, trailering vehicles over for renters as needed. This year they will be on -site in the parking lot, providing this service to people who want to check out the park, but don't have their own off -road vehicle, or want to try something new. The Pit Stop in the back of the park is still under development but we have 2 vendors (from the 2019 RFP) who will likely be setting up shop this year. One is parts/supplies/gear sales, and the other is a food truck. Both were slow to start-up last year due to the pandemic, but both are working on getting into the park this year. The parts and supplies vendor will sell flags for those who arrive at the park without one. Positions are posted for Hollv Oaks, includina Off -Road Vehicle Park Leaders (Park Maintenance Aide and Recreation Proaram Specialist), and Off -Road Vehicle Workers (Parks Helpers). Staff has been working with Marx Layne & Co. on sponsorship opportunities for the park. We are in conversation with a few different corporations at the moment and hope to have some exciting sponsorships to announce this season. Stay tuned! 177 Executive Officer's Report March 3, 2021 - Item # 12 C 1. Upcoming Events: Attached for your information is a list of upcoming events and programs scheduled in Oakland County Parks and facilities by OCPR Staff for March 2021. 2. Upcoming OCPR Commission Meeting and OCPRC Executive Committee Meeting Dates: The next OCPR Commission meeting will be Wednesday, April 7, 2021 at 2:00 p.m. via teleconference. The next OCPRC Executive Committee meeting is scheduled on Mondav, March 15, 2021 at 1:00 p.m. This will be a teleconference meeting. 3. Update on Rose Oaks Enbridge Pipeline: As previously reported in March and November 2019, on February 22, 2019 our Natural Resource Crews discovered approximately 50 yards of the abandoned 30" diameter Enbridge 6b pipeline had floated to the surface of the Rose Oaks wetlands and is obstructing a portion of the waterway. On October 17, 2019, OCPRC staff met with Enbridge staff and requested a resolution for the removal of the exposed abandoned pipeline. On January 21, 2021, staff met with Enbridge project managers on site to review the proposed removal project area and site access. Enbridge project managers anticipate the removal of the pipe will be completed in October 2021, pending the completion of all permitting and environmental restrictions. As part of this project and to minimize environmental wetland impacts within the existing easement, staff have requested that Enbridge utilize our existing trail system for project area access. Use of park property for the access routes, will require a Construction License Agreement to be approved by the Oakland County Parks Commission. OCPRC staff anticipates requesting Commission approval at the April or May OCPR Commission meeting. Please refer to the attached January 21, 2021 site meeting response letter to Enbridge. 4. OCPR Summer Job Applications: 2021 summer job applications have been posted through Oakland County Human Resources. Attached is a copy of the OCPR 2021 Seasonal Jobs flyer as well as the 2021 Seasonal Jobs poster. 5. Parks and Recreation Photo Displays in County Buildings: Staff will be inventorying existing displays of Oakland County Parks and Recreation photographs currently in Oakland County buildings and will add descriptions of the photograph and the location where available. In April we plan to provide the Commission with a further update on this project. The project will be led by Desiree Stanfield , Supervisor of Marketing and Communications. 6. City of Novi Letter of Support: Attached is a copy of a letter OCPR sent in support of the City of Novi's Northwest Park Improvements project application to Land and Water Conservation Fund (LWCF) to create trails and nature -play areas within the park. 7. OCPR Operational Plan: Included with this report is an update on the Operational Plan for OCPR facilities pertaining to COVID-19. 8. Communications and Marketing: Attached to this report is a Communications and Marketing and Marketing Media Report on Oakland County Parks and Recreation from Desiree Stanfield, Supervisor — Marketing and Communications. 9. Executive Officer Last Day of Work: At this point in time I anticipate my last date of work as Oakland County Parks and Recreation Executive Officer to be Monday, March 15, 2021. 178 Oakland County Parks and Recreation Upcoming Events — March 2021 Active Adults 03/09/2021 Historical Presentation (Zoom) — Native American Trail/Dixie Highway 03/16/2021 Trailblazers — Animal Tracks — Independence Oaks Nature/Intervretive Programs Public Interpretive Programs 03/05/2021 Morning Munchkins — Red Oaks Nature Center 03/06/2021 Maple Magic — Red Oaks Nature Center 03/13/2021 Maple Magic — Wint Nature Center 03/13/2021 X Marks the Spot — Red Oaks Nature Center 03/16/2021 Trail Blazer at Independence Oaks — Wint Nature Center 03/19/2021 Trail Hikes by Appt. — Wint Nature Center 03/20/2021 Trail Hikes by Appt. — Wint Nature Center 03/26/2021 Trail Hikes by Appt. — Red Oaks Nature Center 03/27/2021 Trail Hikes by Appt. — Red Oaks Nature Center Field Trips, Birthday Parties, Meetings 03/18/2021 Virtual: Own Pellets for Independence Township Seniors — Wint Nature Center 03/20/2021 Huntington Woods PreK — Red Oaks Nature Center 03/20/2021 Gavin's Birthday — Red Oaks Nature Center 03/21/2021 Drayton Plains Nature Center — Wint Nature Center Virtual Series 03/19/2021 Ecofriends: Bird Feeders — Wint Nature Center 03/19/2021 Upcycled Bird Feeders — Red Oaks Nature Center Homeschool Series 03/11/2021 Food Webs — Red Oaks Nature Center 03/16/2021 Food Webs — Wint Nature Center Scout Badge Workshops N/A Mobile Recreation 03/06/2021 Archery / Axe Throwing & Go Snowshoe: Pleasant Ridge P & R Cabin Fever 03/13/2021 Jumbo Games & Archery / Axe Throwing: Southfield P & R Art Civic Center 03/19/2021 Archery / Axe Throwing & Go Snowshoe: Novi P & R Hikes & Smores at Lakeshore Parks 03/24/2021 Bus (2): Oxford Twp. P & R 2027 Senior Trip Oakland Countv Farmer's Market 03/06/2021 *Discover Michigan Fresh 03/10/2021 Gleaners Food Pickup 03/13/2021 *Cooking with Edible Wow 03/20/2021 *Discover Michigan Fresh 03/24/2021 Gleaners Food Pickup 03/27/2021 *Cooking with Edible Wow 179 Oakland County Parks and Recreation Upcoming Events — March 2021 Suecial Events 03/06/2021 Oaks on the Road — Pleasant Ridge 03/13/2021 Oaks on the Road — Southfield 03/19/2021 Oaks on the Road — Novi Ongoing Friends with Pens, Pen Pal Program - Oxford Snrin2field Oaks 03/01/2021 Pickleball 03/02/2021 Dog Practice 03/03/2021 Pickleball 03/05/2021 Dog Practice 03/08/2021 Pickleball 03/09/2021 Dog Practice 03/10/2021 Pickleball 03/12/2021 Dog Practice 03/15/2021 Pickleball 03/17/2021 Pickleball 03/19/2021 Dog Practice 03/22/2021 Pickleball 03/24/2021 Pickleball 03/26/2021 Dog Practice 03/29/2021 Pickleball 03/31/2021 Pickleball *Due to the fact that we are not able to do the in -person programming at the Farmers Market we will be recording our cooking demos and Discover Michigan Fresh health programs and releasing them on Facebook. 180 0MAKLAND COUNTY PARKS Great (Parks for Great I >eople Enbridge ATTN: Mr. Brad Wagner 3751 Mackinaw Rd Bay City, MI 48706 2800 Watkins Lake Road • Bldg 97W Waterford, MI 48328-1917 248-858-0906. 1-888-OCPARKS OaklandCountyParks.com Mr. Wagner I was a pleasure meeting you, Harlen Griffin (Project Engineer) and Bob Doherty (Environmental Scientist) last week Thursday, January 21st on site at Rose Oaks County Park, to review the project removal site. Below are discussion points from our meeting: • Due to permitting processes/procedures and various environmental restrictions, the removal project is expected to be completed in October 2021. o For your reference, attached is a copy of our Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) that outlines our property restrictions as result of our Certificate of Inclusion to MDNR's CCAA. We assume that you will receive USFWS sign off on this project through your EGLE permitting process and we will notify our USFWS contacts of potential implications under our EMRIP. • All excavation will be completed within the existing easement. • We understand that the main excavation will be completed in the upland portion of the easement, outside of the existing wetlands with the exception of a small trench excavation over a small section of the existing 30" pipe to be removed. o All excavate soils will be segregated to salvage the existing organic topsoil to be used as part of the restoration process. • All dewatering must be pumped to a sedimentation area/pond to prevent sediment within the wetland areas. • Enbridge must submit a restoration plan for Oakland. County Parks & Recreation Commission Staff to review, prior to submitting applications for the various project permits. • Coordinate all project activity with OCPRC Park Operations for the closure of trails and prevention of the public into the construction zone of the project. • We understand that negotiations/permits have been requested from CSX Railroad to cross the railroad tracks, east of the project area. • To minimize environmental impacts within the existing easement, we request that Enbridge contractors utilize existing park trails, east and west of the wetland, to access the project area. As previously completed in 2011, OCPRC will require a Construction License for trail access to the project area. Attached is the previous construction license agreement for your review. This license will require OCPR Commission approval sometime this spring. Please give me a call to discuss this license and let me know if you have any questions or corrections to the bullet points listed above. Thank You, Michael J. Donnellon, Jr. LLA, ASLA Chief of Park Facilities Maintenance & Development The Oakland County Parks and Recreation Commission: Gary R. McGillivray -Chairman, J. David VanderVeen -Vice Chairman, Ebony Bagley - Secretary, Christine Long - Executive Committee Member Amanda Herzog, Gregory C. Jamian, Robert E. Kostin, Andrea LaFontaine, Jim Nash, Nancy L. Quarles hftballsom, Daniel J. Stencil - Executive Officer QZAKLAND COUNTY PARKS GreatParks for Great /people 4"A t-_ 'u-I i, lk'� ii - - Year -Round Day Use Parks hire staff to work up to 1,000 hours at any of our 14 parks Park Leader Recreation Program Specialist $16.72/hr Park Worker Parks Helper $12.47/hr Parks Attendant Parks Attendant $11.31/hr Natural Resources Field Technicians are needed to help steward our lands for $16.60/hr. 5 Golf Courses: work up to 1,000 hours March — November Glen Oaks - Farmington Hills, Lyon Oaks - Wixom, Red Oaks - Madison Heights, Springfield Oaks - Davisburg, White Lake Oaks - White Lake Golf Course Leader Recreation Program Specialist $16.72/hr Golf Course Worker Parks Helper $12.47/hr Parks Attendant Parks & Rec Attendant $11.31/hr 3 Grill Rooms: work up to 1,000 hours March — November Lyon Oaks - Wixon, Springfield Oaks - Davisburg, White Lake Oaks - White Lake Grill Leader Recreation Program Specialist $16.72/hr Grill Wait Staff Parks Helper $12.47/hr Grill Cook Cook II $15.01/hr Grill Worker Food Service Worker $11.31/hr 2 Campgrounds: work up to 1,000 hours March — November Addison Oaks - Leonard, Groveland Oaks - Holly Campground Leader Recreation Program Specialist $16.72/hr Campground Worker Parks Helper $12.47/hr Parks Attendant Parks Attendant $11.31/hr Groveland Oaks hires Food Service Workers to help in the Concession for 500 hours May -Sept. for $11.31/hr Holly Oaks ORV Park— work year-round, must be at least 18 years old ORV Park Leader Recreation Program Specialist $16.72/hr ORV Park Worker Parks Helper $12.47/hr ORV Park Maintenance Leader Parks Maintenance Aide $15.81/hr 182 QZAKLAND COUNTY PARKS Great_f arks for Great -People, •11r:1WIUf Make Friends Recreation Programs & Services hire staff to work up to 1,000 hours year-round at programs and events across Oakland County! Most positions report to Waterford Oaks — Waterford or one of our two Nature Centers: Independence Oaks — Clarkston or Red Oaks — Madison Heights Seasonal positions work up to 500 hours Maw - October Archery Facilitator Program Leader $11.88/hr Recreation Program Leader Program Leader $11.88/hr Recreation Assistant Parks Helper $12.47/hr Nature Center Worker Parks Helper $12.47/hr Archery Coordinator Recreation Program Specialist $16.72/hr Nature Program Coordinator Recreation Program Specialist $16.72/hr Recreation Coordinator Recreation Program Specialist $16.72/hr 2 Waterparks hire staff to work 500-1,000 hours May — September Red Oaks - Madison Heights, Waterford Oaks - Waterford Parks Attendant Parks Attendant $11.31/hr Lifeguard Lifeguard $12.47/hr Summer Seasonal Laborer Summer Seasonal Laborer $11.31/hr Concession Cook Food Service Worker $11.31/hr Waterpark Worker Parks Helper $12.47/hr Concession Worker Parks Helper $12.47/hr Assistant Waterpark Leader Parks Helper $12.47/hr Head Lifeguard Head Lifeguard $15.02/hr Waterpark Leader Recreation Program Specialist $16.72/hr Concession Leader Recreation Program Specialist $16.72/hr Lifeguards receive FREE training provided by Oakland County Parks and Recreation and must participate in regular in-service training to maintain lifeguard skills. Confident swimmers who are 16 years and older by June 1, 2021 may apply. 183 Parks Attendant $11.31/hr Parks Attendant $11.31/hr i �AKLAND COUNTY PARKS GiratYaNs for Grevt➢eoale Vt Program Leader $11.88/hr Parks Helper $12.47/hr Food Service Worker $11.31/hr Parks Helper $12.47/hr `jw� t+a� Lifeguard $12.47/hr Grill Cook $15.01/hr Park Maintenance Aide $16.60/hr ooAppI at Oakgovxom/obs .J -- ni ioct*m.,nc7 "JAR- rzo-niz"an 184 0ZAKLAND2800 Watkins Lake Road • Bldg 97W Waterford, MI 2-1917 COUNTY PARKS 248-858-0 064838888-OCPARKS Great_Parks for Great -People OaklandCountyParks.com February 12, 2021 Re: City of Novi 2021 Application to the Land and Water Conservation Fund Dear grant review team: On behalf of the Oakland County Parks and Recreation Commission I would like to express our support for the city of Novi's application to the Land and Water Conservation Fund for the Northwest Park Improvements. The City of Novi has a long history of providing outstanding parks and recreational activities to its residents and visitors. The Northwest Park Improvements project reflects that commitment to supporting and encouraging a variety of unique outdoor activities and amenities in the city of Novi. The nature -based theme and design of the park will be unique and is sure to draw people of all ages, abilities and backgrounds to the park. We at OCPR have also been looking at adding some nature play amenities to some of our parks — these unique play places serve many purposes including getting kids and families outside, interested in nature, and excited about where they live. Again, Oakland County Parks and Recreation fully supports the city of Novi's application to the Land and Water Conservation Fund. The recreational and conservation efforts supported by the project are critical in providing outdoor recreation opportunities and improving both the physical and mental health of residents and visitors alike in the city of Novi. Sincerely, Daniel J. Stencil Executive Officer Cc: Oakland County Parks and Recreation Commission Oakland County Commissioner Gwen Markham, 9th District The Oakland County Parks and Recreation Commission: Gary R. McGillivray - Chairman, J. David VanderVeen - Vice Chairman, Ebony Bagley - Secretary, Christine Long - Executive Committee Member Amanda Herzog, Gregory C. Jamian, Robert E. Kostin, Andrea LaFontaine, Jim Nash, Nancy L. Quarles Daniel J. Stencil - Executive Officer OAKLAND COUNTY PARKS Great Parks for Great -People Oakland(ountyParksxom El 0 0 Parks and Facilities Currently Open Staffed park office locations for reservations and questions include: OPEN OCPR Administration Office - 2800 Watkins Lake Road, Waterford 48328; Monday -Friday 8 a.m.-4:30 p.m. 248-858-0906 Recreation Programs and Services Office - 2800 Watkins Lake Road, Waterford 48328; Monday -Friday. 8 a.m.-4 p.m. 248-858-0916. • Independence Oaks County Park Office - Monday -Friday; 9 a.m.-4 p.m. OCPR 2021 Annual Vehicle Permits and gift cards can be purchased at the following locations: • Addison Oaks County Park contact station, 1480 West Romeo Road, Leonard, 8:30 a.m.-3:30 p.m. Monday. -Thursday and 8:30 a.m.-5:30 p.m. Friday -Sunday (may vary based on staff availability) • Independence Oaks County Park, 9501 Sashabaw Road, Clarkston, 8:30 a.m.-4 p.m. Monday -Friday at the park office and 9 a.m.-3 p.m. Saturday - Sunday at the contact station. Park is open 8 a.m.-5:30 p.m. As of Jan. 18.2021, the park hours will extend to 6 p.m • Lyon Oaks County Park, 52221 Pontiac Trail, Wixom, 10 a.m.-3 p.m. Monday -Friday at the Pro Shop and 10 a.m.-3 p.m. Saturday -Sunday at the contact station • Orion Oaks County Park, 1335 Joslyn Road, Orion Township, 9 a.m.-3 p.m. Monday, Wednesday, Friday and Sunday. Dog Park is open 8 a.m.-5:30 p.m. As of Jan. 18. 2021, the park hours will extend to 6 p.m. • Red Oaks Nature Center, 30300 Hales St., Madison Heights, 10 a.m.-5 p.m. Tuesday -Saturday and noon-5 p.m. Sunday • Recreation Program and Services office in Waterford Oaks County Park, 2800 Watkins Lake Road in Waterford, 8:30 a.m.-4:30 p.m. Monday -Friday • Now taking reservation for picnic shelters, pavilion, building and facility rentals and sports fields (soccer, cricket, baseball) • Select Mobile Recreation Units rentals available. • Ongoing self -led program opportunities include: community scavenger hunts • In -person program opportunities include: public nature programs, appointment -based nature programs (field trips, scout badges) • Virtual program opportunities include: Historical Series and Nature Education Series. • Virtual Nature Programs with take -and -make crafts These parks have normal operations and will remain open as long as staffing and safety allow: • More than 80 miles of trails; daily fee or 2021 OCPR annual permit. • Playgrounds at all parks • Modern restrooms open at Addison Oaks Adams Lake Lodge; Catalpa Oaks, Lyon Oaks and Independence Oaks. Please bring your own drinking water; water fountains are closed to prevent the spread of COVID • Effective Jan. 4, 2021, the modern restrooms at the Addison Oaks Adams Lake Lodge will be open Friday -Sunday, 8:30 a.m.-5:30 p.m., staff permitting. Portable restrooms available until April 2021: 2 -Boathouse 2 - Day Use parking lot near playground 1 - Side lot by rental house 1 - Addison Oaks -East north of parking lot • Red Oaks Nature Center is open for restrooms and purchase of OCPR annual vehicle permits only. Tuesday -Saturday 10 a.m.-5 p.m. and Sunday noon-5 p.m. • Oakland County Farmers Market in Waterford is open from January - April on Saturdays from 7 a.m. to 1:30 p.m.; please wear a face mask • Disc Golf Course at Addison Oaks County Park • Three dog parks: Lyon Oaks, Orion Oaks and Red Oaks. The limit of individuals permitted for indoor and outdoor programs, events and gatherings is dependent upon Michigan Health and Human Services orders issued to protect public health. t Currently Closed • Addison Oaks Campground • Dog Dock at Orion Oaks Dog Park • Glen Oaks Golf Course • Groveland Oaks Campground • Holly Oaks ORV Park • Lyon Oaks Golf Course • Nature Center exhibits 1 • Red Oaks Golf Course • Springfield Oaks Golf Course • Waterford Oaks - BMX Track and Paradise Peninsula Playscape • White Lake Oaks Golf Course • Wint Nature Center *Note: Cross-country skiing, snowshoeing and winter hiking are not permitted at the golf courses 2/19/2021 or 186 0MAKLAND COUNTY PARKS Great -Parks for Great People The following is an update provided by Desiree Stanfield, Supervisor - Marketing and Communications: Marketing Initiatives: Designed a Red Oaks and Wint nature centers Scouting program flyer for the virtual version of the University of Scouting event (being called Cub Scout Institute). The flyer will be uploaded into a Google drive of resources for leaders. Cub Scouts is BSAs K-5th grade program for Girls; sent to 270 scout leaders. News Releases • Cooking demonstrations at Oakland County Farmers Market going virtual this year, Jan. 13 • Oakland County Parks and Recreation to host virtual crafting sessions this winter, Jan. 15 • Join Oakland County Parks and Recreation online for Discover Michigan Fresh videos, Jan. 22 • You'll love what Oakland County Parks and Recreation has planned for February, Jan. 26 • 2021 Recreation Assistance Partnership Program funding approved, Feb. 5 E-marketing Messages '0%*k Advertising Initiatives: • Placed a quarter -page ad in the 2021 Michigan Trail Magazine. Oakland County Parks and Recreation trails will also be promoted on a 12-month digital leaderboard ad on the MTM website. • Placed hiring ads for all seasonal positions on the front page of the C & G Newspapers February 10, 2021 issue of: Birmingham/Bloomfield Beacon; Farmington Press; Madison Park News; Rochester Post; Southfield Sun; Troy Times; West Bloomfield Beacon; and Woodward Talk. Combined circulation: 270,291. laced hiring ads for Red Oaks Golf Course and Red Oaks Waterpark on page three of the C & G Newspapers February 24, 2021 issue of: Madison Park News and Warren Weekly. Combined Circuation: 73,281. • Placed a hiring ad in the Lake Orion Review, Oxford Leader, The Clarkston News and The Citizen to promote Addison Oaks Campground and Springfield Oaks Golf Course. Feb. 10, 2021 issue; Combined circulation 54,300. The ad will also appear digitally for one week on all four paper's websites. • Placed a hiring ad for Addison Oaks Campground and Park in The Romeo Record to run Feb. 10, 17 & 24. Buy 2, get one free. $510. Circulation: 5,500 Newsstands and subscription. o Wrote and distributed 13 e-marketing messages. The topics highlighted items for the nature centers, farmers market and RPS programs. These e-marketing messages were delivered to 82,477 recipients as follows: What's available at the market this Saturday - 9,077 recipients • Check out virtual Discover Michigan Fresh presentations - 5,659 • Wh000's ready for Owl Prowl? - 10,166 • Let's get cooking with virtual demonstrations - 5,657 Make a trail hike appointment today - 10,162 Free food distribution Wednesday - 5,662 • Learn more about potatoes - 5,716 Take our golf survey - 9,118 • Morning Munchkins is happening on Friday! - 8,276 Last chance to take our golf survey! - 1,114 • Let's Track Animals - 4,448 • Let's talk about root vegetables - 5,435 • Explore the history of the Ellis Barn - 1,987 • First winter TrailBlazer happens Feb. 16 or Design Initiatives: • Designed graphics for the 2021 annual parks staff meeting videos and seasonal recruiting videos • Redesigned a program flyer and digital content for the 2021 TrailBlazer Hiking Programs • Designed layouts for the Pontiac Black History Month scavenger hunt, a program led by OCPR Recreation Programs and Services staff and the City of Pontiac Created a series of three paid ad layouts to promote 2021 seasonal hiring • Updated the Recreation Assistance Partnership Program for better accessibility and to reflect 2021 offerings • Designed a Holly Oaks ORV Park sponsorship benefits guide • Designed the Winter OAKnotes which was sent to 32,490 email subscribers. Aby LY Q N I—k Holly Oaks Facebook Follows 8,989 0 Twitter Followers 6,927 F r 187 Social Media: Throughout the past month, we've continued to remind our social media audience of the benefits of getting outside, and what type of activities our parks have to offer throughout the winter. We also have promoted the events that are taking place, such as Carol Bacak- Egbo's virtual Fireside Chats, nature center programs and more. We collaborated with Vibe Credit Union on a coloring contest. To enter the contest, participants would have to print off the coloring page, color it, take a picture, then email it to Vibe Credit Union. The coloring page was a winter sledding scene, which allowed us to promote sledding at Waterford Oaks County Park. As the summer job applications are about to open, we've also posted reminders to our audience that they can find an amazing summer job at Oakland County Parks and Recreation. Once applications open, we'll post specific job openings. We also continue to have themed weeks in the Recreation Programs and Services Facebook group, where our nature education team provides a craft, activity and educational video for our audience, focusing on a nature topic. cp 01011 Ci 9�IIT, E ON 4 MUM 1�7�� F';A H Oakland County Farmers Market QAKLAND COUNTY PARKS &wrt-Parks far Great -People Hiring soon for all seasonal positions The Oakland County Farmers Market Facebook page continues to remind shoppers of the winter market hours, and shares updates from vendors. We continue to post about when Gleaners Community Food Bank distributes food at the market. Robin Danto of the MSU Extension - Oakland County started her Discover Michigan Fresh series about the nutrition of the produce that is sold at the market, and ways to make meals with it. The virtual Cooking with EdibleWOW series started as well, and our Facebook followers were very interested and engaged. HELPING OUR COMMUNITY DURING URGENT 11MES OF qEO rase B+r �m.ne+a.��aar.rea+n eoa.wa.aw�wa+ard Mc+ea.e�. cn^+wrr. { �1lPwrrCrd�wwA.—MPnrte mil.. M1r,M1 LWh.�eYhka. r[r�M�'rHcde� f�rW1G{JlRM14 ■ n.�.we.,.r��s.;.,p,.,.r.rc.,d��,.,..a e. p.r.a w�.,w. u�.,k.w.• �y.rc..nne..wewaer aer..ns.. mrn r..rrenw m ee.r. yxrws Here. xr.mwce uur. ar►.w�nwse e. aen+rm w rarr,rmrycaenK ar narr•un . r.pp.rN.nen..a.—rm aanarneaemwgaemnraoon«waarwe�e.aw .r<nrr+we . e.r.rrHwan�ryw.�ni, yawr,..4l.. yy,,.edd xw �.reo w.arwe v... rx ae.w.� Ct.enSc�.�i..b roan 6wawe wr'++.a r err.a.rp• nr.rrnuu m�onin ram..rxk MENEM r S 188 Holly Oaks ORV Park Holly Oaks ORV Park The Holly Oaks ORV Facebook Page has reached 8,989 followers. Our most recent post on the page was a survey for ORV park guests to take about the type of fuel they would want at the park. Print and Digital Media Exposure: The Oakland Press Kathy Blake USA Jan 12 3:00 pm Gleaners to host drive-uD food giveaway at Oakland County Farmers Market need, 9-11 a.m. Wednesday, Jan. 13 at the Oakland County Farmers Market, 2350 Pontiac Lake Road, Waterford Township. There is no need for an Oakland County Moms USA Feb 8:25 am Calendar Events Waterford events Waterford oaks county park events west bloomfield events white lake events win nature center events winter ArcaMax Publishing Roadshow Andrew Krok Andrew Krok USA Feb 8 6:23 am Roadshow: 2021 Ford Bronco Sport is ready to take the small -crossover market off the beaten path to ride shotgun in a Bronco Sport through southeast Michigan's Holly Oaks ORV Park, and I walked away impressed. The Oakland Press Kathy Blake USA Feb 5 1:45 pm Oakland County community calendar Feb. 7 and beyond Parks + Recreation, 4640 Walnut Lake Road, West Bloomfield, wbparks.org/ snowshoe.html. • Oakland County Parks and Recreation offers Virtual The Oakland Press Natalie Broda USA Feb 5 5:00 am Waterford Parks and Recreation holding outdoor event for 40 children Waterford Township Parks and Recreation in conjunction with Oakland County Parks will be holding a Cabin Fever Relief event at Hess -Hathaway The Outdoor Wire USA Feb 3 8:49 am Michigan: off -road fun, and Free ORV Weekends, not too far off scramble areas (St. Helen's Motorsport Area, Black Lake Scramble Area, Holly Oaks ORV Park, Silver Lake State Park, Bull Gap and The Mounds) The Oakland Press Sharon Longman USA Feb 2 3:21 pm Local nonprofit sends care packages to military unable to return to America .eventbrite.com. • Free food distribution: Oakland County Farmers Market hosts Gleaners Community Food Banks free food distribution event Oakland County Times USA Feb 17:26 pm Feb. 13 - Ice Fishing Program at Independence Oaks . Oakland County Times set from 1-2:30 p.m. Feb. 13 at Independence Oaks County Park, 9501 Sashabaw Road, Clarkston. Enjoy Michigan's free winter fishing weekend. Oakland County Times USA Feb 13:53 pm Feb. 5- Morning Munchkins Story at Red Oaks Nature Center • Oakland County Times Munchkins Story at Red Oaks Nature Center Madison Heights, MI - Morning Munchkins is 10:30-11:30 a.m. Feb. 5 at Red Oaks Nature Center, The Detroit News Henry Payne USA Jan 27 11:09 pm Car Radio, Podcast 40, Pts 1/2: Hartge on American Speed Festival, Klauser/GM racing, Cole Smith/Daytona, Vines/Stellantis, Zielinski/4Fest 1.25-1.40: Call -in with Tom Zielinski, Z Performance. Talking Detroit 4Fest at Holly Oaks ORV Park, Sept. 25-26. 1.40-1.55: Taped interview Hello, ORV enthusiasts! we are doing some very preliminary planning for possibly having fuel available at Holly Oaks ORV Park in the future. Please take this realty quick survey (four simple questions) and let us know if that's something you might be interested in. Thank you! h ttpY/acpa r ks.su rvey.f m/f uel -at-holly -oaks-orv- par k Detroit Legal News USA Jan 27 6:33 am Sheriff PAL Program pivots and partners during pandemic to raise funds for local youth Oakland County Sheriff's Office, McKenzie Moving, and Oakland County Parks and Recreation, was successful in collecting more than 100,000 RDC race-deZert.com USA Jan 26 3:14 pm Reminder - Webinar - Opening An OHV Park A Short Drive From Urban Areas - A Case Study Of The Holly Oaks ORV Park In Michigan will present a case study of how the Holly Oaks ORV Park in Michigan went from dream to reality. Holly Oaks ORV Park is about a one -hour The Detroit News Henry Payne USA Jan 21 4:46 pm Payne: American Festival of Speed revs up Detroit fall autopalooza 25-26, will take advantage of a another new metro -area destination, Holly Oaks ORV Park. It opened last fall to rave reviews from off -road The Detroit News Henry Payne USA Jan 20 9:44 am Payne: Hold on, Detroit 417est joins Metro Detroit's fall auto-palooza off -road event;' said Dan Stencil, Executive Officer, Oakland County Parks and Recreation. Henry Payne is auto critic for The Detroit News. Crain's Detroit Business Kirk Pinho Kurt Nagl USA Jan 13 2:59 pm Bay Pointe Golf Club in west Oakland County seeks buyer at $8.95 million a general decline in membership. Fuller Oak Management also operates Addison Oaks Buhl Estate, an Oakland County -owned wedding banquet, and MI Trails Magazine Ad 189