HomeMy WebLinkAboutAgendas/Packets - 2021.06.02 - 40407Q-.mw.AKLANC
COUNTY PARKS
GreatParks for 6rwt-Peoplo
June 2021
Commission
Agenda
The 14 Oakland County Parks contribute to the high quality of life that attracts businesses and
residents to its 62 communities. Since 1966, the Oakland County Parks system has grown to 6,700
acres, offering a wide variety of year-round recreation opportunities ranging from camping, hiking,
swimming, boating, golfing and picnicking to cross-country skiing, ice skating and ice fishing.
OaklanffountyParksxom M V 0
Oakland County Parks and Recreation Commission Meeting
2800 Watkins Lake Rd, Waterford MI 48328
Conference Call
Wednesday, June 2, 2021
2:00 PM
AGENDA
Page #'s
Action Required
Presenter/Phone #
1.
Call Meeting to Order
------
G. McGillivray
2.
Roll Call
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«
3.
Pledge of Allegiance
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«
1-8
4.
Approval of Agenda
Approval
G. McGillivray/S. Wells 858.4634
9-19
5.
Approval of Minutes: Meeting of May 5, 2021
Approval
V. Valko 858.4603
6.
Public Comments:
G. McGillivray
7.
PRESENTATIONS/RECOGNITIONS:
20-21
A.
Long-term Part -Time OCPR Employee - Dori Lund
G. McGillivray/S. Wells
8.
COMMUNICATIONS:
22-23
A.
Capital Improvement Expense Summary
Receive & File
J. Phelps 858.5319/S. Wells
9.
CONSENT AGENDA:
OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
Receive & File
24-25
A
04/30/2021 (FM 07 FY 21)
J. Phelps/S. Wells
Monthly Revenue and Expenditure Comparison Report for Month Ending
Receive & File
26
B
04/30/2021 (FM 07 FY 21)
J. Phelps/S. Wells
Monthly Revenue and Expenditure Report by Line Item for Month Ending
27-31
C.
04/30/2021 (FM 07 FY 21)
Receive &File
J. Phelps/S. Wells
32
D.
Monthly Capital Equipment Report for Month Ending 04/30/2021 (FM 07 FY 21)
Receive & File
J. Phelps/S. Wells
33
E.
Monthly Revenue and Expenditure Average Comparison Report for Month Ending
Receive & File
J. Phelps/S. Wells
04/30/2021 (FM 07 FY 21)
34
F.
Capital Improvement Projects Budget to Actual Report & Statement of Net Position
Receive & File
J. Phelps/S. Wells
For Month Ending 04/30/2021 (FM 07 FY 21)
35
G.
Maintenance Management Plan Budget
Receive & File
M. Donnellon/S. Wells
36-38 H. Monthly Purchasing Reports for Month Ending 03/31/2021 (FM 06 FY 21)
39-40 I. FY 2021 2nd Quarter Contributions Report
41 J. FY 2021 Fiscal Services 2nd Quarter Financial Forecast
42 K. FY 2021 Fiscal Services 2nd Quarter Facilities Maintenance Budget Amendments
43-44 L. FY 2021 2nd Quarter Uncollectible Debt Write -Offs
45-52 M. Pending Capital Improvement Project Report
10. REGULAR AGENDA:
A. Proposed FY 2022-2024 OCPR Budget:
53-63 1. Conceptual Approval of Proposed FY 2022-2024 OCPR Budget
64-65 2. Conceptual Approval of FY2022—FY2026 Asset Management Plans:
A. Conceptual Approval of FY2022—FY2026 Capital Improvement Program
Plan (CIP) Funded from Net Position
B. Conceptual Approval of FY2022—FY2026 Maintenance Management Plan
(MMP) Funded from Operating Budget
C. Conceptual Approval of FY2022 Proposed Natural Resource Management
Plan (NR) Operating Budget
66-67 3. Conceptual Approval of Proposed FY 2022 Proposed Capital Equipment
68-85 B. Letter of Intent - Six Rivers Land Conservancy - Turtle Woods Acquisition
Partnership Agreements -
C 1) Pontiac Foundation Outside Streets Program
86-91 2) Brooksie Way
3) Arts Beats & Eats
92 D. Proposed Waterpark Entrance Fees
11. REPORTS:
93 A. Natural Resources Management - Presentation
Activity Participation and Program Review & Day Use Parks Report
B. (Now includes ORV Park too) -Presentation
Receive & File
P. Castonia 858.0909/S. Wells
Information/Approval
M. Prowse/S. Wells
Information/Approval
J. Phelps/S. Wells
Information/Approval
J. Phelps/S. Wells
Information/Approval
J. Phelps/S. Wells
Receive and File
M. Donnellon/S. Wells
Information/Approvai/OC BOC S. Wells /J. Phelps
Information/ApprovaUOC BOC
Information/ApprovaUOC BOC
Information/ApprovaUOC BOC
Information/Approvai/OC BOC
Information/Approvai/OC BOC
Information/Approval
Information/Approval
M. Donnellon/S. Wells
M. Donnellon/S. Wells
M. Donnellon/S. Wells
T. Hughes 343.1011/J. Dunleavy 343.6224
/S. Wells
M Prowse/S. Wells/J. Hall
B. Sotke-Boyd
S. Wells/J. Dunleavy/T. Hughes
Receive and File S. Cook-Maylen
Receive and File J. Dunleavy 343.6224/T. Hughes 343.1011/
B. Sotke-Boyd
94-104 C. Executive Officer Report Receive and File S. Wells
105-113
12
13
14
D. Executive Committee Update
E. Oakland County Parks and Recreation Director Recruitment Receive and File
OLD BUSINESS - UNFINISHED BUSINESS
A. Proposed Oak Management Outstanding Debt Agreement Information/Approval
NEW BUSINESS
ADJOURN
NEXT MEETING: **2:00 PM Wednesday, /u1y 7, 202f (Tentative)
Madison Heights City Hall, 300 W. 13 Mile Rd, Madison Heights MI 48071
"Red Oaks Complex tour begins at 12:00 noon
G. McGillivray
G. McGillivray/S. Wells
S. Wells/P. Castonia
G. McGillivray
Q!W(A
MWEMKLAND
COUNTY PARKS
Oakland County Parks and Recreation Commission
Aqenda Summary for Wednesdav, June 2, 2021
The agenda is summarized below. Commission Members can contact persons listed for additional information.
7. PRESENTATION/RECOGNITION:
• Dori Lund, Long-term Part-time OCPR Employee
8. COMMUNICATIONS:
8 A. Capital Improvement Expense Summary
Communication item lists the capital project agenda items requiring approval and the financial impact on the
Amount Available for Capital Improvement and Capital Equipment.
Contact: J. Phelps 248-858-5319
9. CONSENT AGENDA:
9 A. Revenue and Expenditure Budqet to Actual Report by Budget Center
Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month -end
closing.
Contact: J. Phelps 248-858-5319
9 B. Revenue and Expenditure Comparison Report by Budget Center
Monthly comparison of actual revenue and expense by budget center. Available after month -end closing.
Contact: J. Phelps 248-858-5319
9 C. Revenue and Expenditure Report by Line Item
Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month -end closing.
Contact: J. Phelps 248-858-5319
9 D. Monthly Capital Equipment Report
Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month -end closing.
Contact: J. Phelps 248-858-5319
9 E. Monthly Average Comparison Report
The `Monthly Average Comparison Report' compares monthly revenue and expense activity to a
five-year average.
Contact: J. Phelps 248-858-5319
9 F. Capital Improvement/illustrative Net Position-Unrestricted/Planned Use of Balance
The Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance' report presents a budget -to -
actual comparison of active capital improvement projects, an illustrative representation of the Net Position -
Unrestricted accounts reflective of the Parks and Recreation Commission's Net Position policy, the current year
adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects.
Contact: J. Phelps 248-858-5319
9 G. Maintenance Manaqement Plan Budqet - FY 2021
Monthly budget report for the FY2021 Maintenance Management Plan.
4
Contact: M. Donnellon, Jr. 248-343-6290
9 H. Monthly Parks Purchasing Reports — March 2021 - Month Ending 0313112021 (FM 06. FY 21)
Monthly status reports on the OCPR Purchasing Activity. Reports included are:
• Monthly Contract Activity Log for March 2021
• Monthly Purchasing Expenditure Report — March 2021
Staff Recommendation: Approve the Monthly Parks Purchasing Reports for March 2021
(FM 06, FY 21) as presented.
Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c
91. FY 2021 2"d Quarter Contributions Report —
Staff is recommending the Commission receive and file the FY2021 1st Quarter Contributions Report.
Contact: M. Prowse 248-249-2801
9 J. FY 2021 Fiscal Services 2nd Quarter Financial Forecast —
A summary of financial activity variances as of December 31, 2020 and all related budget
amendments.
Contact: J. Phelps 248-858-5319
9 K. FY 2021 Fiscal Services 2"d Quarter Facilities Maintenance Budget Amendments —
A summary of FY2021 2"d Quarter Budget Amendments.
Contact: J. Phelps 248-858-5319
9 L. FY 2021 2nd Quarter Uncollectible Debt Write -Offs -
Quarterly write-off of uncollectible debt including non -sufficient funds (NSF) checks, credit card disputes and
accounts receivables. Amounts up to $1,000 may be written off by approval of the manager of Fiscal Services. All
write-offs shall be reported to the Board of Commissioners with the quarterly forecast report. Write-offs in excess of
$1,000 require Board of Commissioner approval.
Contact: J. Phelps 248-858-5319
9 M. Pending Capital Improvement Proiect Report —
Monthly written project status report on OCPR Pending Capital Improvement Program Projects.
Contact: M. J. Donnellon, Jr. 248-343-6290
10. REGULAR AGENDA:
10 A. Proposed FY 2022-2024 OCPR Budget —
The proposed FY2022-FY2024 budget being submitted for conceptual approval is the result of an ongoing process
consisting of reviews of business operations, financial planning, staff and Parks Commission input and review. The
following are highlights of the process.
Contact: J. Phelps 248-858-5319
10 A1. Conceptual Approval of Proposed FY 2022-2024 OCPR Budget
The proposed FY2022-FY2024 budget being submitted for conceptual approval is the result of an ongoing process
consisting of reviews of business operations, financial planning, staff and Parks Commission input and review.
Contact: J. Phelps 248-858-5319
10A 2. Conceptual Approval of FY 2022-2026 Asset Manaqement Plans
A. Capital Improvement Program Plan (CIP) Net Position
B. Maintenance Management Plan (MMP) Operating Budget
C. Natural Resource Management Plan (NR), Operating Budget
This proposed Asset Management Plan has been developed by staff and Commission for capital improvement, facility
maintenance and natural resource management of over 230 Oakland County Parks and Recreation Commission
(OCPRC) assets, buildings, natural areas, and recreational features within 14 park locations, beginning the FY2022
budgetary review process. See Attachment A for the preliminary program/project lists and a preliminary 5-year forecast.
Commission Action; Conceptual Approval
Budget Review History; January 2020
April 2020
Staff Recommendation: Staff recommend conceptual approval for the FY2022 Proposed Asset Management
Plans, in the total amount of $5,956,800, to be submitted to the Oakland County Board
of Commissioners budget review and approval process, as follows:
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan Subtotal $ 866,000
iv. TOTAL $ 5,956,800
Contact: M. J. Donnellon, Jr.
248-343-6290
10 A3. Conceptual Approval of Proposed FT 2022 Proposed Capital Equipment
The Oakland County Parks Operations staff is providing the proposed FY2022 Capital Equipment list for budget
approval. The proposed Capital Equipment consists of maintenance equipment, kitchen equipment and recreation
equipment over $5,000. The proposed Capital Equipment is for existing parks and does not include equipment that
would be necessary for potential future park developments or acquisitions
Commission Action: Informational
Budget: $607,500
Approval Timeline: Conceptual Approval 6/2021
Budget Approval 9/2021
Contact: T. Hughes 248-343-1011
10 B. Letter of Intent — Six Rivers Land Conservancv — Turtle Woods Acquisition
Letter of intent for the future acquisition of the "Turtle Woods" property owned by the Troy School District.
Contact: M. Prowse 248-249-2801
10 C. Partnership Aqreements
Oakland County Parks & Recreation Commission has many different partners. Included in this packet is 2 returning
partners and one new partnership opportunity.
• Pontiac Foundation Open Streets Initiative
• Brooksie Way
• Arts Beats & Eats
Contact: B. Boyd 248-296-1927
10 D. OCPRC Proposed Waterpark Fees
OCPRC approved the fees for the waterparks in December 2020. Due to MDHHS orders and staffing issues, we will have
to modify the fees to accommodate these current issues. It is our hope that we will beat 100% full operations this summer.
Contact: S. Wells 248-858-4634
11. REPORTS:
11A. Natural Resource Management
Staff will provide a brief report on Natural Resource Management.
Contact: S. Cook-Maylen 248-343-1353
11 B. Activitv Participation and Program Review / Dav Use Parks Report
Staff will provide a brief report on Activity Participation and parks day use.
Contact: J. Dunleavy, T. Hughes, B. Sotke Boyd
11 C. Interim Executive Officer Report
Update on current Oakland County Parks and Recreation matters by the Interim Executive Officer.
Contact: S. Wells 248-858-4634
11 D. Executive Committee Update
Update on discussions from the previous month's OCPR Commission Executive Committee meeting.
Contact: S. Wells 248-858-4634
11 E. Oakland Countv Parks and Recreation -Director Recruitment
Update on the executive search for the Oakland County Parks and Recreation Director
Contact: G. McGillivray 248-858-4603
12. UNFINISHED BUSINESS
12 A. Proposed Oak Management Outstanding Debt Agreement
Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c
13. NEW BUSINESS
14. ADJOURN
rN
Oakland County Parks and Recreation Commission
Regular Meeting
May 5, 2021
Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 2:00 p.m.
via teleconference.
COMMISSION MEMBERS PRESENT:
Chairman Gary R. McGillivray from Madison Heights, Vice Chairman J. David VanderVeen from Waterford
Township, Secretary Ebony Bagley from Farmington Hills, Yolanda Charles from Southfield, Amanda Herzog from
Royal Oak, Andrea LaFontaine from Birmingham, Jim Nash from Farmington Hills, Nancy Quarles from
Novi, Lance Stokes from West Bloomfield. (9)
COMMISSION MEMBERS ABSENT:
Executive Committee Member Christine Long (1)
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services/P & R
OC Corporation Counsel
Six Rivers Land Conservancy
APPROVAL OF AGENDA:
Susan M. Wells, Interim Executive Officer
Mike Boyd, Park Supervisor- Waterford Oaks
Brandy Sotke-Boyd, Chief -Recreation Programs and Services
Phil Castonia, Chief — Business Operations
Sarah Cook-Maylen, Natural Resources Project Coordinator
Mike Donnellon, Chief — Park Facilities Maint. & Development
Jim Dunleavy, Chief - Park Operations & Maint. - N. District
Julee Erskine, Assistant Park Supervisor — Groveland Oaks
John Haney, Recreation Program Supervisor
Tom Hughes, Chief — Park Operations & Maint. - S. District
Carolyn Podina, Office Assistant I
Melissa Prowse, Supervisor of Planning
Desiree Stanfield, Supervisor — Marketing & Communications
Jeff Phelps, Fiscal Services Coordinator
Jody Hall, Financial Attorney
Chris Bunch
Moved by Mr. Stokes, supported by Ms. Charles to approve the agenda with the following change:
Move Item 13 A. Potential Property Acquisition — Turtle Woods before Item 11 A. OCPR
Waterpark Openinqs under Regular Agenda.
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (9)
NAYS: (0)
Motion passed on a unanimous voice vote.
APPROVAL OF MINUTES:
Moved by Mr. VanderVeen, supported by Ms. Bagley to approve the minutes of the Oakland County Parks and
Recreation Commission Regular Meeting of April 7, 2021, with the following change:
Under Also Present:
Parks and Recreation Daniel Stencil, Executive Officer — Remove this name
Sue Wells, Interim Executive Officer — Change this line
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (9)
NAYS: (0)
Motion passed on a unanimous voice vote.
PUBLIC COMMENTS:
There were no comments from the public.
PRESENTATIONS/RECOGNITIONS:
Recognition of Carolvn Podina, Long-term OCPR Part -Time EmDlovee
Chief of Park Operations and Maintenance -North District Jim Dunleavy and Assistant Park Supervisor-Groveland
Oaks Julee Erskine presented a plaque to long-term part-time OCPR employee Carolyn Podina. Carolyn is an Office
Assistant 1 and has worked part-time for Oakland County Parks and Recreation for 26 years.
Her knowledge of the parks system and the operations of Groveland Oaks, customer service, creative solutions,
problem -solving skills, leadership skills, and organizational skills have all made her a very valuable addition to the
park's team. Her continued passion for assisting campers and ensuring they have the best camping experience
possible is one of the things that continues to bring campers coming back for generations.
The Commission thanked Carolyn Podina for her many years of dedication and service to the residents of Oakland
County.
COMMUNICATIONS:
Capital Improvement Expense Summary
Parks and Recreation Fiscal Services Coordinator Jeff Phelps advised the Commission of two items on the agenda
that required additional funds from Unrestricted Net Position: Item #11 E on Page 74 for the purchase of a
Movie Screen and Audio Transmitter in the amount of $16,697; and Item #11 F on Page 77 for the Contracted
County -wide Invasive Species Treatments in the amount of $39,896. The balance of Unrestricted Net Position as of
March 31, 2021 is $29,211,373.23 and the FY 2021 Amended Budget as of March 31, 2021 is $33,490,604.
Moved by Ms. Quarles, supported by Mr. Nash to receive and file the Communications Capital Improvement
Expense Summary Report.
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (9)
NAYS: (0)
Motion passed on a roll call vote.
REVIEW OF PROPOSED FY 2022-2024 OCPR BUDGET (Part II ):
FY 2022-2024 ODeratinq Budget
Interim Executive Officer Sue Wells, Fiscal Services Coordinator Jeff Phelps and OCPR staff presented the Proposed
FY 2022-2024 OCPR Operating Budget. The OCPR budget year is October 1-September 31, is approved by the
OCPR Commission, and is then sent to the Oakland County Board of Commissioners for final approval in September.
This budget includes the OCPR Operating Budget, the Capital Equipment Budget and the Capital Improvement
Budget. The Capital Equipment and Capital Improvement Budgets were reviewed at the April 7, 2021 OCPR
Commission meeting.
The proposed OCPR FY 2022 Budget Revenues are $34,172,675 and the proposed OCPR FY 2022 Budget Expenses
are $34,172,675. By the end of FY 2022 the Unrestricted Net Position is anticipated to be more than $24,000,000.
OCPR Budget Year Cvcles
• FY 2022 budget year will commence October 1, 2021 — September 30, 2022
• FY 2023 budget year will commence October 1, 2022 — September 30, 2023
• FY 2024 budget year will commence October 1, 2023 — September 30, 2024
Revenues: The proposed OCPR FY 2022 Revenue Budget of $34,172,675, is a 21.57% increase from the
FY 2021 amended budget of $28,108,720. Budgets for FY 2022 through FY 2024 were developed from the FY 2020
Actuals and the FY 2021 Amended Budget. Overall revenues are increased $6,063,955 - the result of increased
Property Taxes of $8,460,000; Charges for Services $183,959; and Contributions $67,000. Partially offsetting these
increases are a decrease in Planned Use of Balance ($2,412,046), State Grants ($199,000), Investment Income
($60,000) and Transfers In ($25,958).
Expenses: The proposed OCPR FY2022 Expense Budget of $34,172,675 is an increase of $6,063,955 from the
FY2021 amended budget of $28,108,720. The FY2022 recommended Expense Budget includes $1,413,080 for an
intergovernmental transfer for the Normandy Oaks Park Partnership agreement, and new Parks Partnerships with local
communities. In addition, the FY2022 budget contains funding of $1,804,514 for Natural Resources, and $575,646 for
Cooperative Invasive Species Management Areas (CISMA). Based on current activity levels, increases in Personnel
related to the implementation of a human resources compensation study $787,773; overall Contractual Services
$1,362,692; Commodities $447,350; and Internal Services $123,549 are included in the Operating Budget.
Depreciation is increased $344,750 and is related to an increase in completed Capital Improvement Projects. An
increase in year-end fund balance of $1,856,081 is currently anticipated for additional use in Capital Acquisitions. In
addition, on November 3, 2020 the voters of Oakland County approved a .35 millage which will run from 2020 through
2029. The additional property tax revenue will be used to maintain existing park structures and offer trails,
partnerships and natural resource funding to County municipalities.
After the OCPR Commission's review of the Proposed FY 2022-2024 OCPR Commission Budget it will be placed on
the June 2, 2021 OCPR Commission meeting agenda for conceptual approval, and will then be forwarded to the
Oakland County Board of Commissioners for the July 1 submittal deadline, and OC BOC final approval will be in
September.
If the Commission wishes to make any modifications to this document at a later time, revisions may still be made as
long as they are before the Board of Commissioners approval in September.
Moved by Ms. Quarles, supported by Ms. Herzog to receive the Proposed FY 2022-2024 OCPR Budget
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8)
NAYS: (0)
Motion passed on a roll call vote.
CONSENT AGENDA:
Moved by Ms. Quarles, supported by Mr. VanderVeen to approve Items 10 A through 10 K under Consent
Agenda, as follows:
A. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending
03/31/2021 (FM 06 FY 21)
B. Monthly Revenue and Expenditure Comparison Report for Month Ending 03/31/2021
(FM 06 FY 21)
C. Monthly Revenue and Expenditure Report by Line Item for Month Ending 03/31/2021
(FM 06 FY 21)
D. Monthly Capital Equipment Report for Month Ending 03/31/2021 (FM 06 FY 21)
E. Monthly Revenue and Expenditure Average Comparison Report for Month Ending
03/31/2021 (FM 06 FY 21)
10
F. Capital Improvement Projects Budget to Actual Report & Statement of Net Position
For Month Ending 03/31/2021 (FM 06 FY 21)
G. Maintenance Management Plan Budget
H. Monthly Purchasing Reports for Month Ending 02/28/2021 (FM 05 FY 21)
I. Proposed Oakland County Parks and Recreation 2021 Millage Rate
J. Oakland County Water Resources Commission First Amendment to Memorandum of
Understanding - Red Oaks Waterpark - Sanitary Pump Station and Force Main
K. Pending Capital Improvement Project Report
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (9)
NAYS: (0)
Motion passed on a roll call vote.
REGULAR AGENDA:
Potential Property Acquisition — Turtle Woods
At the April 7, 2021 OCPR Commission meeting staff advised the Commission of the possibility to potentially acquire a
piece of land known as Turtle Woods for a future Oakland County park. The property is an 83-acre parcel of
land owned by the Troy School District. It is located near John R and Square Lake Road and is a combination of
woods and wetlands. After a presentation by OCPR staff the Commission had a lengthy discussion on this proposed
acquisition which included possible costs for the acquisition, annual maintenance related costs, future
upgrades/capital improvements costs, and staffing needs. There was also concern about acquiring non -budgeted
assets, parking lot requirements, a future park located in the middle of a residential subdivision, and current
outstanding maintenance items in the park system.
It is being proposed that Six Rivers Land Conservancy will purchase the land from the Troy School District and will then
sell it to Oakland County Parks. In the meantime, Oakland County Parks and Recreation staff will work on acquiring
grants to help with the acquisition costs of this property.
Moved by Ms. LaFontaine, supported by Mr. Nash to direct staff to continue with the due diligence and work
with Six Rivers Land Conservancy, the Troy School District and the land developer on the potential land
acquisition of Turtle Woods and the development of the parking lot, and also identify any unanticipated
expenses that were not budgeted in the next 3-5 years; and
Direct staff to bring back a Letter of Intent with the Six Rivers Land Conservancy for the proposed purchase of
the Turtle Woods property at the June 2, 2021 OCPR Commission meeting, and a proposed purchase
agreement at a future OCPR Commission meeting; and
Direct staff to present this proposal to the Oakland County Economic Development and Infrastructure
Committee to get authorization to negotiate the purchase of this property.
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (9)
NAYS: (0)
Motion passed on a roll call vote.
OCPR Watemark Openings
Interim Executive Officer Sue Wells introduced Tony Drautz of the Oakland County Health Division and thanked him
and his staff for all their efforts, not only with COVID but with the specialized help and direction they have provided with
the waterparks and other park operations.
The latest order from the Michigan Department of Health and Human Services has put a roadblock on the opening of
the waterparks.
"1
Mr. Drautz advised the Governor recently changed the order that was in effect from April 19 and was set to expire on
May 24. The new order which goes into effect May 6 and is set to expire May 31 states that waterparks should
remain closed. There are also limitations for public swimming pools, which makes it difficult to plan for future park
openings or events. The current rules are based on the vaccination rates in Michigan. Restrictions may be lifted once
the vaccination rates reach 70%. Waterparks are defined in the order and are still not allowed to open. Pools may be
used for instructional purposes only and cannot have waves or unstructured play.
OCPR has scheduled licensing of the wave pools with the OC Health Division with no waves for the sole purpose of
training lifeguards - this can be done before the order is lifted. OCPR would still need to hire lifeguards, train lifeguards
and have the inspections. Currently there is a 50% capacity limitation which will affect the number of people that could
attend. Staff is looking at offering two different time slots — from 11 a.m.- 2 p.m., and from 3-6 p.m. The goal would
be to have patrons purchase tickets online.
If the order is lifted May 24-31, the best -case scenario would be to open Red Oaks Waterpark on June 21 and plan to
open Waterford Oaks Waterpark on June 28.
This plan would be about a $200,000-$300,000 investment in order to open the waterparks this year. Staff will move
forward as if we are opening this year, but we won't be able to make a decision until the orders are lifted. Staff will
bring back the proposed fees to the Commission in June because we would have a better idea on capacity at that time.
Resolution Approvina National Parks and Recreation Month - July 2021
Moved by Ms. Bagley, supported by Ms. Quarles to adopt the following resolution in support of proclaiming
July 2021 as National Recreation and Parks Month and forward it to the Oakland County Board of
Commissioners for final approval:
WHEREAS the Oakland County Parks and Recreation Commission's mission is to provide all residents of
Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities,
resulting in a comprehensive county park system that enhances quality of life; and
WHEREAS for more than 50 years the Oakland County Parks and Recreation Commission has been
providing innovative recreational experiences, facilities, and programs for the residents of Oakland County;
and
WHEREAS parks, recreation activities, and leisure experiences provide opportunities for young people to live,
grow, and develop into contributing members of society; and
WHEREAS parks and recreation create lifelines and continued life experiences for older members of our
community; and
WHEREAS parks and recreation generate opportunities for people to come together and experience a sense
of community through fun recreational pursuits; and
WHEREAS parks and recreation agencies provide outlets for physical activities, socialization, and stress -
reducing experiences; and
WHEREAS parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites
make communities attractive and desirable places to live, work, play, and visit, in a mannerthat contributes to
our ongoing economic vitality; and
WHEREAS parks, greenways, and open spaces provide a welcome respite from our fast -paced, high-tech
lifestyles while simultaneously protecting and preserving our natural environment; and
WHEREAS parks and recreation agencies touch the lives of individuals, families, groups, and the entire
community, which positively impacts upon the social, economic, health, and environmental quality of our
community.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission proclaims
July 2021 as Park and Recreation Month and encourages all citizens to celebrate healthy, active lifestyles by
participating in their choice of recreation and park activities.
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8)
NAYS: (0)
Motion passed on a roll call vote.
Millage Initiatives Proposed Criteria for Trailways and Park Development Grant Programs
With the passage of the Oakland County Parks and Recreation millage increase in November 2020, two new grant
programs were planned to provide funding to Oakland County cities, villages and townships for trail and park
development projects. Staff developed proposed criteria and timelines for the first round of funding. The criteria are
similar to Michigan Department of Natural Resources grant programs. One goal of the programs is for local
communities to utilize the county grant funds to match state and federal grant programs, therefore it is important for the
criteria to be somewhat similar.
Moved by Ms. Herzog, supported by Ms. LaFontaine to approve the Trailways and Park Development Grant
Programs Criteria and Process, and direct staff to develop grant materials based on these criteria:
Trailways and Park Improvements Grant Programs Criteria
The Oakland County Parks and Recreation Millage was passed by voters in November 2020. A portion of these funds
will be used to support local outdoor recreation, non -motorized trails and park improvement projects that will benefit
residents and communities in Oakland County. The following competitive grants are available to cities, villages, and
townships in Oakland County.
1. OCPR Trailways Program to assist local communities with planning, preliminary engineering/design, and
construction costs directly related to non -motorized trail projects located in Oakland County. "Trail' means the
following in the OCPR Trailways Program: "a non -motorized trail, path, pathway, shared -use path, pathway
connector, on -road bike facility, water trail, and trail -related amenities including, but not limited to, trailheads,
bike racks, bike repair stations, wayfinding signs, bridges, boardwalks, and benches.
2. OCPR Park Improvements Program to provide cash assistance to local communities for local park
improvements, including design/engineering as well as park improvement/construction. This fund will also
increase the capacity of the Recreation Assistance Partnership Program, increasing recreation outreach, mobile
recreation units and local event support.
Oakland Countv Trailways Proqram (OCTP)
Goals:
• Fund Trail planning/design/engineering (pre -development)
• Fund Trail development/construction, with a priority of closing gaps within the Oak Routes Trail Network and/or
one of the two cross -state trails in Oakland County — Great Lake -to -Lake Trail or the Iron Belle Trail Biking
Route and a priority of connectivity to the countywide trail network (or a larger community network—i.e., no
stand -along projects, unless they are part of a larger coordinated effort).
Criteria:
Eligibility:
o The Trail must be located in Oakland County, Michigan
o The Grant application must be submitted by a city, village, or township in Oakland County. The State
of Michigan, school districts, regional authorities, federally recognized Native American tribes,
colleges, universities, private recognition providers, and conservation districts are NOT eligible.
o The Trail must be identified in an approved/adopted plan including, but not limited to, a Five-year
Parks and Recreation Plan, Capital Improvement Plan, Community Master Plan, Complete Streets
Plan, or Trailway Master Plan.
o Each city, village or township is only able to receive funding for Trails in their jurisdiction every three
years (communities receiving a grant, or receiving benefits from that grant as a partner, will be
ineligible to apply for the following two grant cycles).
Eligible Projects:
o Pre -development Grants involve activities prior to construction of the Trail including, but not limited to
design, engineering, public engagement, and construction drawings
13
o Development Grants involve activities commencing with construction of the Trail.
• Ineligible Projects: Funding will not be provided for the following: (1) ongoing Trail operations and
maintenance, (2) grant administration fees, or (3) a project where a majority of public input received by the
applicant does not support the project.
• Public Input: Applicants must hold at least one public meeting (advertised in a manner that would satisfy the
Michigan Open Meetings Act) to receive public input about the project. This can be a regularly scheduled
board/commission meeting or a separate stakeholder our public input meeting. Support for the project will need
to be demonstrated in the application.
• Financial Need: This Program will have a point system for median household income, similar to the
Department of Natural Resources --Michigan Natural Resources Trust Fund, where more points will be awarded
for communities in lowest 1/3 median income. This way any community can apply, but funding will be weighted
more toward communities with lower average household income.
• Long -Term Grant Obligations:
o Pre -Development Grants: No long-term grant obligations.
o Development Grants: Trails that are awarded must remain open to the public for a minimum of 15
years.
• Grant Size and Match Funding:
o Pre -Development Grants — 25% match required. Grants range from $5,000 - $25,000 (may fluctuate
depending on annual funding available).
o Development Grants - 50% match required. Grants range from $5,000 - $200,000 (may fluctuate
depending on annual funding available).
o Match can be cash, other awarded grants, or donation of goods and services.
• Maintenance Plan: Applicant shall specify how the Trail will be maintained long-term.
• Fees: No fees shall be collected for public use of the grant -funded Trail.
• ADA: Projects must meet accessibility requirements of the ADA — 2010 ADA Design Standards. Projects not
covered under the ADA should follow the US Access Board Outdoor Developed Areas Accessibility Guidelines.
Additional points will be awarded for projects that use Universal Design principles.
• Final Grant Report: All awarded projects are required to submit a final grant report.
Oakland Countv Park Improvements Program (OCPIP)
Goals:
Criteria:
Fund city, village, or township park planning/design/engineering projects (pre -development) throughout Oakland
County.
Fund city, village, or township park improvements projects throughout Oakland County that encourage outdoor
recreation.
Fill gaps in recreation needs identified in OCPR recreation needs assessment or local needs assessments and
plans.
Eligibility:
o Improvement Projects must be located in Oakland County, Michigan
o The Grant application must be submitted by a city, village, or township in Oakland County. The State
of Michigan, school districts, regional authorities, federally recognized Native American tribes,
colleges, universities, private recognition providers, and conservation districts are NOT eligible.
o Improvement Projects must be identified in an approved/adopted plan including, but not limited to, a
Five-year Parks and Recreation Plan, Capital Improvement Plan, or Community Master Plan.
o Each city, village, or township is only able to receive funding for projects in theirjurisdiction every three
years (communities receiving a grant, or receiving benefits from that grant as a partner, will be
ineligible to apply for the following two grant cycles).
Eligible Projects:
o Improvement Projects can create new facilities, parks or programs, or can renovate existing facilities
(so long as the need for renovation is not due to poor maintenance, design, or construction).
o Improvement Projects must promote fishing, hunting, beaches, boating access, picnic areas, winter
sports areas, playground equipment, ball fields, tennis courts, skate parks, soccer fields, disc golf,
park trails, or support/improve the user experience, including be not limited to nature interpretive
buildings, visitor centers, restrooms, trailheads, parking areas, or maintenance/equipment storage
buildings
Ineligible Projects: Funding will not be provided for the following improvement projects: (1) Indoor recreation
facilities (except those that support outdoor recreation), (2) land acquisition, (3) stadiums for professional
sports, (4) art displays, (5) decorative fountains, (6) facilities for historical interpretation, (7) projects that would
create an unfair competitive situation with private enterprise, and (8) invasive species removal, shoreline
`[I
stabilization, or erosion control that are not directly related to the improvements of recreation facilities at the
project site.
• Recreational Need: Applicants must demonstrate that there is a demonstrated need for the proposed
Improvement Project based on OCPR Recreation Needs Assessment Survey Results and/or other local survey
or public engagement.
• Public Input: Applicants must hold at least one public meeting (advertised in a manner that would satisfy the
Michigan Open Meetings Act) to receive public input about the project. This can be a regularly scheduled
board/commission meeting or a separate stakeholder our public input meeting. Support for the project will need
to be demonstrated in the application.
• Financial Need: This Program will have a point system for median household income, similar to the
Department of Natural Resources --Michigan Natural Resources Trust Fund, where more points will be awarded
for communities in lowest 1/3 median income. This way any community can apply, but funding will be weighted
more toward communities with lower average household income.
• Long -Term Grant Obligations: The project must remain open to the public for a minimum of 15 years. The
project cannot be for "members only" or "community residents only."
• Grant Size and Match Funding:
o Pre -Development Grants — 25% match required. Grants range from $5,000 - $25,000 (may fluctuate
depending on annual funding available).
o Development Grants - 50% match required. Grants range from $5,000 - $100,000 (may fluctuate
depending on annual funding available).
o Match can be cash, other awarded grants, or donation of goods and services.
• Maintenance Plan: Applicant would need to specify how the project/facility/program will be maintained long-
term.
• Fees: No fees shall be collected for public use of the grant -funded project/park.
• ADA: Projects must meet accessibility requirements of the ADA — 2010 ADA Design Standards. Projects not
covered under the ADA should follow the US Access Board Outdoor Developed Areas Accessibility Guidelines.
Additional points could be awarded for projects that use Universal Design principles.
Grant Process and Timeline
(Same for both Trailways and Park Improvements Programs)
• Grant applications will be received one time per year from eligible cities, villages and townships seeking
funding. A call for applications will be released by mid -fall (approximately October 15), afterthe start of the new
Fiscal Year (October 1). Applications would be due December 15.
• Grant applications would be reviewed and scored by OCPR grant evaluation staff, with support from Oakland
County Economic Development (OCED). OCPR grant evaluation staff shall include Supervisor— Planning and
Resource Development, Project Advisor — Community Outreach/Grant Management. Additional staff may be
needed to assist with grant application review depending on number of applications submitted. Initial grant
review will take place in January/February.
• Grant applications will be reviewed and scored by an agreed -upon points system, like the Michigan Department
of Natural Resources --Michigan Natural Resources Trust Fund. The scoring criteria and points system will be
developed prior to the release of a call for applications. OCPR grant evaluation staff will write up a brief
summary of each application to be included with scoring.
• After review and scoring, the OCPR grant evaluation staff will develop a recommendation for OCPR staff
leadership (Administrative Management Team — AMT) in March. AMT will then make recommendations to the
Oakland County Parks and Recreation Commission (April) for approval of awards.
• Awards will be announced by May 1.
• Grant Agreements will be processed by ORPC staff and executed by OCPR Chairperson and the grant
recipient.
• Funding will be awarded as reimbursement and will require grant agreements indicating monitoring/reporting
periods, financial recordkeeping requirements, and information required for reimbursement. (Corporation
Counsel, Risk Management, and Fiscal Services will assist with development of standard grant agreement
language.
• Grant agreement terms should be no more than one year for predevelopment grants, three years for
construction grants (grantees could apply for an extension, if needed)
Hiah Level Grant Process/Timeline for 2022:
• April 2021: OCPRC review and discuss Millage Initiatives Funding Policy, grant program criteria and process,
provide feedback for staff
• May 2021: OCPRC approve Millage Initiatives Funding Policy, grant program criteria and process
• May — June 2021: Onboard Project Advisor — Community Outreach & Grant Management
• June — July 2021: Develop digital application process with Oakland County IT
• August— September 2021: Community Outreach —set up a grant web page and provide links to grant materials
and information to local communities.
15
• October 1, 2021: Beginning of FY2022 budget year
• October 15, 2021: Release Request for Proposals, post grant information, documents, resources
• November 15, 2021: Hold webinar or meeting for potential grantees to review grant programs and answer
questions
• December 15, 2021: Grant applications due by 5:00 p.m.
• Grants reviewed by staff— January/February 2022
• Review and award recommendations made to AMT — March 2022
• AMT recommends awards to Parks Commission — April 2022
• Grant agreements sent out — May 2022 — Grant periods would be June 1 — May 31
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8)
NAYS: (0)
Motion passed on a roll call vote.
Proposed Oak Manaaement Outstandina Debt Aareement
OCPR staff and select Commission members have met regarding the past due amounts from Fuller Oak Management
for the outstanding utilities and contractual payments for the conference centers. To date there is no agreed upon
settlement for this outstanding debt. OCPR representatives will continue working very closely with representatives of
Fuller Oak Management on their outstanding debt. If a proposed solution can be agreed upon staff will present it at
the June OCPR Commission meeting for the Commission's consideration.
Proposed Purchase of Outdoor Screen and Audio Eauipment - Mobile Recreation
Moved by Ms. Quarles, supported by Mr. VanderVeen to award the bid to Elite Outdoor Movies, of Lehi, Utah
for the purchase of a movie screen and audio transmitter at a cost of $16,697.00 from FY21 Capital
Equipment budget and transfer $16,697.00 from the ADM budget to Capital Equipment;
And, approve amending the FY2021 Operating Budget and increase Unrestricted Net Position to purchase
the outdoor movie screen, as follows:
Parks and Recreation (Fund #50800)
FY2021 Revenue/Expense Operating Budget FY2021
50800-5060910-160000-601637 Property Tax Levy ($16,697)
50800-5060101-160000-796500 Budgeted Equity Adjustments ($16,697)
$-0-
Net Position — Unrestricted
50800-5060101-160000-796500 Budgeted Equity Adjustments ($16,697)
Net Position Unrestricted- Capital Equipment purchase $16,697
$-0
And, approve the rental rates for the movie screen and audio transmitter of $700 for In -County and $775
for Out -of -County per rental.
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8)
NAYS: (0)
Motion passed on a roll call vote.
FY2021 Contracted Countvwide Invasive Species Treatments Budaet Amendment & Approval
Moved by Ms. Quarles, supported by Ms. Bagley to grant approval to complete the following invasive species
treatments by Oakland County contracted vendors, Cardno, GEI Consultants, and David Borneman in the
amount of $39,896:
16
Organization
Location
Activity
Amount
Six Rivers Regional
Golden Preserve
in Springfield
Invasive species control- Crown vetch
$1,066.00
Land Conservancy
Township
Springfield Township
Shiawassee Basin
Preserve
Prescribed Burn (cost share)
$3,500.00
Village of Beverly Hills
Riverside Park
Invasive species control- buckthorn
$15,000.00
Invasive species control- Hybrid typha, reed
City of Keego Harbor
Fran Leaf Park
canary grass, canada thistle, buckthorn spp.,
$3,730.00
phragmites australis, Japanese knotweed
OC CISMA County -wide right of Invasive species control- Roadside priority $6,600.00
ways Japanese knotweed
OC CISMA County -wide right of Invasive species control- Roadside priority $10,000.00
ways phragmites australis
TOTAL $39,896.00
And, approve funding the $39,896 from levies collected in December 2020 in Unrestricted Net Position as
follows:
Expenses FY2021
50800-5060910-160431-730789 General Program Administration ($39,896)
50800-5060101-160000-796500 Budgeted Equity Adjustments $39,896
$-0-
Net Position — Unrestricted
50800-5060910-160431-730789 General Program Administration $39,896
Net Position Unrestricted ($39,896)
$-0-
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8)
NAYS: (0)
Motion passed on a roll call vote.
REPORTS:
Fiscal Sustainabilitv Reports
Interim Executive Officer Susan Wells submitted the Financial Activity Monthly Comparison reports which compare
the most recently closed fiscal month (March 31, 2021) with the same month of the previous year.
Countv Farmers Market - Written
Moved by Ms. Quarles, supported by Ms. Charles to receive and file the 2020 Oakland County Farmers
Market Annual Report.
AYES: Bagley, Charles, Herzog, LaFontaine, McGillivray, Quarles, Stokes, VanderVeen (8)
NAYS: (0)
Motion passed on a roll call vote.
17
Executive Officer Report
In addition to the Executive Officer's Report filed in the agenda packet, Interim Executive Officer Susan Wells provided
an update on the following items:
• The next OCPR Commission meeting will be Wednesday, June 2, 2021 at 2:00 p.m.
• The next OCPRC Executive Committee meeting is scheduled on Monday, May 17, 2021 at 1:00 p.m.
via teleconference.
• Concerns from local property owners on the noise levels and dust issues at Holly Oaks ORV Park and
proposed sound level testing.
• Normandy Oaks Park dedication is tentatively scheduled on Saturday, June 26, 2021
• Oakland County 4H Fair — operations will be similar to last year — they are still working with the OC
Health Division on their plans. Staff will provide an update when their plans for 2021 are finalized.
• If OCPR Commissioners would like a tour of a specific park, please advise and staff will coordinate
• If OCPR Commissioners would like Sue Wells or Jeff Phelps to review any sections of the Proposed
FY 2022-2024 Budget, please contact Sue Wells.
Executive Committee Update
Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the draft
of the May 5, 2021 OCPR Commission meeting agenda; the status of discussions with Fuller Oak Management
on its request to waive the outstanding debt for past due utilities and contractual payments from the OCPR Conference
Centers; 2021 waterpark openings; and state and local Executive Orders and Oakland County Health Division orders
on public meetings and Covid related matters.
UNFINISHED BUSINESS/OLD BUSINESS
Potential Property Acquisition
This item was moved to the first item under Regular Agenda.
NEW BUSINESS
Interim Executive Officer Susan Wells advised Vicky Valko decided to participate in the County's VESIP program
and has retired effective the end of April. Vicky has also agreed to work part-time and assist with the OCPR
Commission meetings. The Commission presented Vicky with a plaque in recognition of her retirement and thanked
her for her almost 10 years of dedicated service to Oakland County Parks and Recreation.
ADJOURNMENT:
Meeting adjourned at 4:00 p.m.
Ebony Bagley, Secretary
Vicky Valko, Recording Secretary
18
JUNE 2, 2021 AGENDA ITEM NO. 7 A
COMMUNICATIONS AND MARKETING
To: Chairman McGillivray and Commission Members
From: Susan Wells, Interim Executive Officer
Submitted: 4-8-21
Subject: Recognition of Dori Lund
INTRODUCTION AND HISTORY
Dori Lund, Seasonal Program Specialist, has provided more than 27 years of service to the citizens of Oakland
County.
She oversees all Waterford Oaks facility rentals. Her top priority is customer service — whether it be setting up
and ensuring guests have everything they need for their special occasion or maintaining the gardens around
the Waterford Oaks complex.
With her amazing green thumb, Dori keeps plants alive through the winter to replant outdoors in summer. She
takes great pride in her work; her dedication and positive attitude are much appreciated by guests and staff.
Join us in recognizing Dori Lund for her dedication and service to the residents of Oakland County. She is one
of the parks system's 'unsung heroes' whose efforts and contributions deserve to be noticed.
19
Staff Recognition
C�AKLANDJune 2021 Commission Meeting Great Parks for Great People
7 COUNTY PARKS
JUNE 2, 2021
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Jeffrey Phelps, Parks and Recreation Fiscal Coordinator
Submitted: May 19, 2021
AGENDA ITEM NO. 8 A
ADMINISTRATION
Subject: COMMUNICATION ITEM — Capital Improvement Expense and Planned Use of Balance Summary
and Unrestricted Net Position Projection Report
INTRODUCTION
There are no items on today's agenda requiring Unrestricted Net Position funding for capital acquisitions.
As part of the Fiscal Services FY2021 2"d Quarter Financial Forecast there is a detailed operating budget
amendment in the consent agenda totaling ($35,325) for approval. The quarterly forecast and amendments will
be forwarded to the Board of Commissioners Finance Committee for review and approval.
The balance of Unrestricted Net Position as of April 30, 2021 is $29,372,593.72. This is an increase of
$161,220.49 from the March 31, 2021 balance of $29,211,373.23.
The FY2021 Amended Budget as of April 30, 2021 is $33,515,604. The Unrestricted Net Position policy sets a
recommended balance of funds to be set at 50% of the operating budget. The revised requirement of
Unrestricted Net Position funds is $16,757,802. The Parks and Recreation fund is currently $12,614,791 above
the policy requirement.
41
Agenda Item 8A
Parks and Recreation Commission
FY2021 Unrestricted Net Position Forecast
As of April 30, 2021
Unrestricted Net Position Balance:
As of April 30, 2021
Adjust:
Projected operating variance (May -September 2021)
Capital Improvement and Equipment
FY2021 Capital Equipment Budget
FY2017-FY2021 Active Capital Improvement Projects
Approved Amendments vet to be posted:
Natural Resources - Prescribed Burning (March agenda)
ADA Maintenance (March agenda)
Recreation Programs - Movie Screen and Audio Transmitter (April agenda)
FM- Contracted County -wide Invasive Species Treatments (April agenda)
Agenda Amendments to be approved at the June meeting:_
FY20212nd Quarter Budget Amendments
Projected Net Position Unrestricted - September 30, 2021
Prepared by Fiscal Services 5/20/2021
Unrestricted Net
Position
$ 29,372,594
$ (4,263,997)
Budget
Expenses to Date
Remaining
$ 370,522 $
(349,395) $
21,127
$ 3,890,019 $
(3,404,365) $
485,654
$ 4,260,541 $
(3,753,759) $
506,782 $ (506,782)
$ (70,000)
$ (23,000)
$ (16,694)
$ (39,896)
$ (149,590)
$ (35,325)
$ 24,416,900
Book5
22
JUNE 29 2021 CONSENT AGENDA ITEM NO. 9
FISCAL SERVICES - P&R ACCOUNTING
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Jennifer Adcock, Fiscal Services Supervisor II
Jeffrey Phelps, Fiscal Services Coordinator
Submitted: May 19, 2021
Subject: OCPR Monthly Financial Reports (April 2021, FY2021)
9. A. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER
April 2021 (FM 7, FY 2021)
9. B. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER
April 2021 (FM 7, FY 2021)
9. C. REVENUE AND EXPENDITURE REPORT BY LINE ITEM
April 2021 (FM 7, FY 2021)
9. D. CAPITAL EQUIPMENT REPORT
April 2021 (FM 7, FY 2021)
9. E. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT
April 2021 (FM 7, FY 2021)
9. F. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET
POSITION
April 2021 (FM 7, FY 2021)
23
Consent Agenda Item 9 A
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT
FM 7 FY 2021
FOR MONTH ENDING 04/30/2021
2021
YEAR TO
(OVER)
%OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
21,611,300.00
20,481,539.93
1,129,760.07
94.8%
Capital Contributions
25,000.00
46,675.00
(21,675.00)
186.7%
Other
828,154.00
360,021.04
468,132.96
43.5%
GLEN OAKS GOLF COURSE
816,700.00
332,039.41
484,660.59
40.7%
LYON OAKS GOLF COURSE
1,202,000.00
322,393.88
879,606.12
26.8%
RED OAKS GOLF COURSE
350,000.00
107,661.26
242,338.74
30.8%
SPRINGFIELD OAKS GOLF COURSE
737,561.00
266,743.06
470,817.94
36.2 %
WHITE LAKE OAKS GOLF COURSE
755,300.00
200,076.10
555,223.90
26.5%
ADDISON OAKS CONFERENCE CENTER
152,000.00
16,255.48
135,744.52
10.7%
GLEN OAKS CONFERENCE CENTER
128,145.00
17,543.87
110,601.13
13.7%
GROVELAND OAKS CONCESSIONS
58,500.00
181.84
58,318.16
0.3 %
LYON OAKS CONFERENCE CENTER
43,000.00
1,074.82
41,925.18
2.5%
LYON OAKS RESTAURANT SVS
199,000.00
25,217.79
173,782.21
12.7%
RED OAKS WATERPARK CONCESSIONS
221,015.00
0.00
221,015.00
0.0%
SPRINGFIELD OAKS RESTAURANT SV
140,000.00
5,815.64
134,184.36
4.2%
WATERFORD OAKS WATERPARK CONCESSIONS
113,000.00
0.00
113,000.00
0.0%
WHITE LAKE OAKS CONFERENCE CENTER
78,000.00
0.00
78,000.00
0.0%
WHITE LAKE OAKS RESTAURANT SVS
140,500.00
5,857.68
134,642.32
4.2%
OAKLAND COUNTY MARKET
190,250.00
36,052.25
154,197.75
18.9 %
ADDISON OAKS PARK
744,906.00
303,335.11
441,570.89
40.7%
GROVELAND OAKS PARK
1,170,968.00
337,881.20
833,086.80
28.9 %
HIGHLAND OAKS PARK
12,550.00
5,261.00
7,289.00
41.9%
INDEPENDENCE OAKS PARK
303,346.00
143,802.00
159,544.00
47.4 %
LYON OAKS PARK
165,000.00
59,012.50
105,987.50
35.8%
ORION OAKS PARK
136,200.00
41,552.00
94,648.00
30.5%
RED OAKS DOG PARK
48,000.00
35,195.00
12,805.00
73.3%
RED OAKS PARK
8,300.00
50.00
8,250.00
0.6%
ROSE OAKS PARK
6,600.00
0.00
6,600.00
0.0%
SPRINGFIELD OAKS PARK
232,000.00
84,943.77
147,056.23
36.6%
WATERFORD OAKS PARK
86,800.00
20,263.00
66,537.00
23.3%
HOLLY OAKS ORV PARK
573,000.00
131,695.00
441,305.00
23.0%
RECREATION PROGRAMS & SERVICES
315,000.00
36,016.17
278,983.83
11.4%
CATALPA OAKS PARK
30,250.00
10,975.00
19,275.00
36.3%
RED OAKS WATERPARK
1,514,159.00
43,558.59
1,470,600.41
2.9%
WATERFORD OAKS BMX
500.00
169.00
331.00
33.8%
WATERFORD OAKS WATERPARK
378,600.00
0.00
378,600.00
0.0%
TOTAL REVENUE
33,515,604.00
23,478,858.39
10,036,745.61
70.1%
EXPENSE
ADMINISTRATIVE SERVICES
10,689,145.00
3,046,911.00
7,642,234.00
28.5%
PARKS PARTNERSHIP
797,570.00
0.00
797,570.00
0.0%
AUDITING
40,385.00
4,252.73
36,132.27
10.5%
FISCAL SERVICES ADMINISTRATION
147,801.00
81,030.37
66,770.63
54.8%
FISCAL SERVICES PARKS & REC
454,021.00
219,704.07
234,316.93
48.4%
GLEN OAKS GOLF COURSE
920,172.00
491,680.41
428,491.59
53.4%
LYON OAKS GOLF COURSE
1,370,041.00
653,145.49
716,895.51
47.7%
RED OAKS GOLF COURSE
598,017.00
276,153.19
321,863.81
46.2%
SPRINGFIELD OAKS GOLF COURSE
786,558.00
357,394.61
429,163.39
45.4%
WHITE LAKE OAKS GOLF COURSE
749,303.00
411,463.28
337,839.72
54.9%
ADDISON OAKS CONFERENCE CENTER
244,671.00
129,142.79
115,528.21
52.8%
GLEN OAKS CONFERENCE CENTER
269,300.00
105,922.27
163,377.73
39.3%
GROVELAND OAKS CONCESSIONS
81,006.00
5,058.03
75,947.97
6.2%
LYON OAKS CONFERENCE CENTER
196,414.00
112,631.74
83,782.26
57.3%
LYON OAKS RESTAURANT SVS
293,140.00
27,003.41
266,136.59
9.2%
RED OAKS WATERPARK CONCESSIONS
269,634.00
32,959.74
236,674.26
12.2%
SPRINGFIELD OAKS RESTAURANT SV
248,596.00
39,409.03
209,186.97
15.9%
WATERFORD OAKS WATERPARK CONCESSIONS
101,964.00
4,010.35
97,953.65
3.9%
WHITE LAKE OAKS CONFERENCE CENTER
184,291.00
110,636.80
73,654.20
60.0%
WHITE LAKE OAKS RESTAURANT SVS
270,550.00
42,382.66
228,167.34
15.7%
OAKLAND COUNTY MARKET
205,890.00
88,792.44
117,097.56
43.1%
ADDISON OAKS PARK
1,668,280.00
746,317.79
921,962.21
44.7%
GROVELAND OAKS PARK
1,541,117.00
577,750.94
963,366.06
37.5%
HIGHLAND OAKS PARK
68,090.00
48,283.93
19,806.07
70.9%
INDEPENDENCE OAKS PARK
1,226,520.00
530,641.28
695,878.72
43.3%
LYON OAKS PARK
307,541.00
143,431.53
164,109.47
46.6%
ORION OAKS PARK
205,999.00
88,239.35
117,759.65
42.8%
RED OAKS DOG PARK
138,466.00
72,200.27
66,265.73
52.1 %
RED OAKS PARK
205,954.00
98,885.35
107,068.65
48.0%
ROSE OAKS PARK
67,590.00
57,419.60
10,170.40
85.0%
SPRINGFIELD OAKS PARK
602,687.00
342,487.84
260,199.16
56.8%
WATERFORD OAKS PARK
714,917.00
406,998.88
307,918.12
56.9%
HOLLY OAKS ORV PARK
682,199.00
267,626.42
414,572.58
39.2%
RECREATION PROGRAMS & SERVICES
1,694,288.00
692,791.91
1,001,496.09
40.9%
CATALPA OAKS PARK
210,876.00
82,480.99
128,395.01
39.1%
RED OAKS WATERPARK
1,574,222.00
321,928.68
1,252,293.32
20.5%
WATERFORD OAKS BMX
17,050.00
5,837.04
11,212.96
34.2%
WATERFORD OAKS WATERPARK
680,776.00
137,016.87
543,759.13
20.1%
FACILITIES & MAINTENANCE
2,990,563.00
780,747.91
2,209,815.09
26.1%
INTERNAL FUND CHARGES *
0.00
0.00
0.00
N/A
TOTAL EXPENSE
33,515,604.00
11,640,770.99
21,874,833.01
34.7%
REVENUE OVER/(UNDER) EXPENSE 0.00 11,838,087.40
* Internal Fund YTD Expense: Internal Service and other funds payments in transit
24
Consent Agenda Item 9 B
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY
FM 7 FY 2021
FOR MONTH ENDING 04/30/2021
YEAR TO DATE
REVENUE OVER
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
EXPENSE
(UNDER) EXPENSE
BUDGET CENTER
REVENUE
EXPENSE
(UNDER) EXPENSE
W/O DEPRECIATION _
W/O DEPRECIATION'
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES
20,888,235.97
3,046,911.00
17,841,324.97
3,034,665.41
17,853,570.56
PARKS PARTNERSHIP
0.00
0.00
0.00
0.00
0.00
AUDITING
0.00
4,252.73
(4,252.73)
4,252.73
(4,252.73)
FISCAL SERVICES ADMINISTRATION
0.00
81,030.37
(81,030.37)
81,030.37
(81,030.37)
FISCAL SERVICES PARKS & REC
0.00
219,704.07
(219,704.07)
219,704.07
(219,704.07)
ADMINISTRATIVE SERVICES SUB -TOTAL
20,888,235.97
3,351,898.17
17,536,337.80
3,339,652.58
17,548,583.39
GOLF:
GLEN OAKS GOLF COURSE
332,039.41
491,680.41
(159,641.00)
398,731.94
(66,692.53)
LYON OAKS GOLF COURSE
322,393.88
653,145.49
(330,751.61)
442,350.50
(119,956.62)
RED OAKS GOLF COURSE
107,661.26
276,153.19
(168,491.93)
192,459.72
(84,798.46)
SPRINGFIELD OAKS GOLF COURSE
266,743.06
357,394.61
(90,651.55)
302,873.61
(36,130.55)
WHITE LAKE OAKS GOLF COURSE
200,076.10
411,463.28
(211,387.18)
345,866.43
(145,790.33)
GOLF SUB -TOTAL
1,228,913.71
2,189,836.98
(960,923.27)
1,682,282.20
(453,368.49)
FOOD SERVICES:
ADDISON OAKS CONFERENCE CENTER
16,255.48
129,142.79
(112,887.31)
75,399.03
(59,143.55)
GLEN OAKS CONFERENCE CENTER
17,543.87
105,922.27
(88,378.40)
35,680.49
(18,136.62)
GROVELAND OAKS CONCESSIONS
181.84
5,058.03
(4,876.19)
2,019.82
(1,837.98)
LYON OAKS CONFERENCE CENTER
1,074.82
112,631.74
(111,556.92)
61,670.51
(60,595.69)
LYON OAKS RESTAURANT SVC
25,217.79
27,003.41
(1,785.62)
26,608.96
(1,391.17)
RED OAKS WATERPARK CONCESSIONS
0.00
32,959.74
(32,959.74)
30,865.62
(30,865.62)
SPRINGFIELD OAKS RESTAURANT SV
5,815.64
39,409.03
(33,593.39)
28,239.67
(22,424.03)
WATERFORD OAKS WATERPARK CONCESSIONS
0.00
4,010.35
(4,010.35)
1,938.56
(1,938.56)
WHITE LAKE OAKS CONFERENCE CENTER
0.00
110,636.80
(110,636.80)
62,119.03
(62,119.03)
WHITE LAKE OAKS RESTAURANT SVC
5,857.68
42,382.66
(36,524.98)
41,273.16
(35,415.48)
FOOD SERVICES SUB -TOTAL
71,947.12
609,156.82
(537,209.70)
365,814.85
(293,867.73)
COUNTY MARKET:
OAKLAND COUNTY MARKET
36,052.25
88,792.44
(52,740.19)
86,701.61
(50,649.36)
COUNTY MARKET SUB -TOTAL
36,052.25
88,792.44
(52,740.19)
86,701.61
(50,649.36)
PARKS:
ADDISON OAKS PARK
303,335.11
746,317.79
(442,982.68)
552,202.44
(248,867.33)
GROVELAND OAKS PARK
337,881.20
577,750.94
(239,869.74)
386,377.44
(48,496.24)
HIGHLAND OAKS PARK
5,261.00
48,283.93
(43,022.93)
26,407.18
(21,146.18)
INDEPENDENCE OAKS PARK
143,802.00
530,641.28
(386,839.28)
397,462.92
(253,660.92)
LYON OAKS PARK
59,012.50
143,431.53
(84,419.03)
104,517.97
(45,505.47)
ORION OAKS PARK
41,552.00
88,239.35
(46,687.35)
67,124.96
(25,572.96)
RED OAKS DOG PARK
35,195.00
72,200.27
(37,005.27)
56,194.21
(20,999.21)
RED OAKS PARK
50.00
98,885.35
(98,835.35)
90,440.19
(90,390.19)
ROSE OAKS PARK
0.00
57,419.60
(57,419.60)
36,853.04
(36,853.04)
SPRINGFIELD OAKS PARK
84,943.77
342,487.84
(257,544.07)
219,639.96
(134,696.19)
WATERFORD OAKS PARK
20,263.00
406,998.88
(386,735.88)
321,200.58
(300,937.58)
HOLLY OAKS ORV PARK
131,695.00
267,626.42
(135,931.42)
262,808.19
(131,113.19)
PARKS SUB -TOTAL
1,162,990.58
3,380,283.18
(2,217,292.60)
2,521,229.08
(1,358,238.50)
RECREATION:
RECREATION PROGRAMS & SERVICES
36,016.17
692,791.91
(656,775.74)
667,123.20
(631,107.03)
CATALPA OAKS PARK
10,975.00
82,480.99
(71,505.99)
31,157.67
(20,182.67)
RED OAKS WATERPARK
43,558.59
321,928.68
(278,370.09)
223,089.67
(179,531.08)
WATERFORD OAKS BMX
169.00
5,837.04
(5,668.04)
4,737.62
(4,568.62)
WATERFORD OAKS WATERPARK
0.00
137,016.87
(137,016.87)
102,222.53
(102,222.53)
RECREATION SUB -TOTAL
90,718.76
1,240,055.49
(1,149,336.73)
1,028,330.69
(937,611.93)
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
0.00
780,747.91
(780,747.91)
746,943.83
(746,943.83)
FACILITIES & MAINTENANCE SUB -TOTAL
0.00
780,747.91
(780,747.91)
746,943.83
(746,943.83)
OTHER:
INTERNAL FUND CHARGES *
0.00
0.00
0.00
0.00
0.00
OTHER SUB -TOTAL
0.00
0.00
0.00
0.00
0.00
TOTAL
23,478,858.39 11,640,770.99 11,838,087.40 9,770,954.84 13,707,903.55
* Internal Fund YTD Expense: Internal Service and other funds payments in transit
See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center:
1. Log on to www.oakaov.com/matbudifiscal/Paaes/info Dub/Darks.asox
2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing
'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The
Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is
charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its
useful life and is a true operating expense.
99
Consent Agenda Item 9 C
11 PARKS AND REC DEPART
Run On: 05/19/2021 at 08:18 AM
COUNTY OF OAKLAND
April, Fiscal Year 2021 Monthly Report
REVENUE & EXPENDITURE REPORT
As of Date: 04/30/2021
Fund: 50800 - Parks and Recreation
2021
2021
Variance with
Adopted
Amended
2021
Amended
Account Account Title
Budget
Budget
YTD Actuals
Budget
Percentage
REVENUES
TAXES
601208 Delinquent Tax Prior Years
25,000.00
25,000.00
290,249.88
265,249.88
1161.00%
601637 Property Tax Levy
13,740,000.00
21,586,300.00
20,191,290.05
(1,395,009.95)
93.54%
TOTAL TAXES
13,765,000.00
21,611,300.00
20,481,539.93
(1,129,760.07)
94.77%
SPECIAL ASSESSMENTS
TOTAL SPECIAL ASSESSMENTS
0.00%
FEDERAL GRANTS
TOTAL FEDERAL GRANTS
-
0.00%
STATE GRANTS
615572 State Capital Grants
199,000.00
(199,000.00)
0.00%
TOTAL STATE GRANTS
-
199,000.00
-
(199,000.00)
0.00%
OTHER INTERGOVERNMENTAL REVENUES
620573 Local Comm Stabilization Share
250,000.00
250,000.00
140,125.63
(109,874.37)
56.05%
TOTAL OTHER INTERGOVERNMENTAL REVENUES
250,000.00
250,000.00
140,125.63
(109,874.37)
56.05%
CHARGES FOR SERVICES
630084 Antenna Site Management
66,306.00
66,306.00
67,679.98
1,373.98
102.07%
630301 Commission Contracts
40,750.00
40,750.00
12,525.25
(28,224.75)
30.74%
630308 Commission Food Services
78,495.00
78,495.00
1,507.30
(76,987.70)
1.92%
630469 Deck Tennis
4,000.00
4,000.00
6,970.00
2,970.00
174.25%
630644 Entrance Fees Gen Admission
1,825,000.00
1,825,000.00
-
(1,825,000.00)
0.00%
630651 Entrance Fees Swimming Class
13,000.00
13,000.00
-
(13,000.00)
0.00%
630693 Fees Camping
1,554,000.00
1,554,000.00
542,072.12
(1,011,927.88)
34.88%
630700 Fees Day Use
1,092,100.00
1,092,100.00
446,182.00
(645,918.00)
40.86%
630707 Fees Driving Range
93,000.00
93,000.00
19,108.00
(73,892.00)
20.55%
630847 Greens Fees
2,436,500.00
2,436,500.00
881,679.00
(1,554,821.00)
36.19%
631001 Interest on Delinquent Taxes
(1,000.00)
(1,000.00)
(45.90)
954.10
4.59%
631127 Maintenance Contracts
8,000.00
8,000.00
4,909.46
(3,090.54)
61.37%
631253 Miscellaneous
3,815.00
3,815.00
2,969.50
(845.50)
77.84%
631330 NSF Check Fees
25.00
25.00
-
(25.00)
0.00%
631743 Refunds Miscellaneous
4,900.00
4,900.00
2,524.62
(2,375.38)
51.52%
631771 Reimb 3rd Party
200.00
200.00
-
(200.00)
0.00%
631799 Reimb Contracts
278,100.00
278,100.00
37,882.64
(240,217.36)
13.62%
631911 Rent House
71,125.00
71,125.00
35,130.00
(35,995.00)
49.39%
631918 Rental Equipment
79,400.00
79,400.00
8,488.50
(70,911.50)
10.69%
631925 Rental Facilities
649,700.00
649,700.00
139,424.50
(510,275.50)
21.46%
631932 Rental Golf Carts
1,152,000.00
1,152,000.00
273,565.00
(878,435.00)
23.75%
631946 Rental Units or Events
173,000.00
173,000.00
18,125.00
(154,875.00)
10.48%
632037 Sales Retail
1,095,500.00
1,095,500.00
73,014.06
(1,022,485.94)
6.66%
632128 Special and Sanctioned Races
-
-
8.00
8.00
0.00%
632135 Special Contracts
172,500.00
172,500.00
17,528.00
(154,972.00)
10.16%
632261 Temporary Licenses
7,000.00
7,000.00
23,500.00
16,500.00
335.71%
632443 Water Feature Ride
6,000.00
6,000.00
-
(6,000.00)
0.00%
632471 Weekly Races
-
-
161.00
161.00
0.00%
TOTAL CHARGES FOR SERVICES
10,903,416.00
10,903,416.00
2,614,908.03
(8,288,507.97)
23.98%
EXT ISF CHARGES FOR SERVICES
TOTAL EXT ISF CHARGES FOR SERVICES
0.00%
INDIRECT COST RECOVERY
TOTAL INDIRECT COST RECOVERY 0.00%
CONTRIBUTIONS
650104 Contributions Operating 800.00 2,844.00 1,800.00 (1,044.00) 63.29%
650105 Contributions -State Grants 30,000.00 30,000.00 - (30,000.00) 0.00%
650305 Sponsorships 82,500.00 82,500.00 (82,500.00) 0.00%
26
Consent Agenda Item 9 C
11 PARKS AND REC DEPART
Run On: 05/19/2021 at 08:18 AM
COUNTY OF OAKLAND
April, Fiscal Year 2021 Monthly Report
REVENUE & EXPENDITURE REPORT
As of Date: 04/30/2021
Fund: 50800 - Parks and Recreation
2021
2021
Variance with
Adopted
Amended
2021
Amended
Account Account Title
Budget
Budget
YTD Actuals
Budget
Percentage
TOTAL CONTRIBUTIONS
113,300.00
115,344.00
1,800.00
(113,544.00)
1.56%
INVESTMENT INCOME
655077 Accrued Interest Adjustments
40,000.00
40,000.00
(528.77)
(40,528.77)
-1.32%
655385 Income from Investments
400,000.00
300,000.00
119,812.95
180,187.05
39.94%
TOTAL INVESTMENT INCOME
440,000.00
340,000.00
119,284.18
220,715.82
35.08%
OTHER REVENUE
670114 Cash Overages
-
-
72.50
72.50
0.00%
670456 Prior Years Adjustments
43,559.00
43,563.89
4.89
100.01 %
670570 Refund Prior Years Expenditure
2,027.00
2,326.63
299.63
114.78%
670627 Sale of Equipment
-
781.33
781.33
0.00%
670741 Sale of Scrap
-
539.13
539.13
0.00%
TOTAL OTHER REVENUES
45,586.00
47,283.48
1,697.48
103.72%
GAIN(LOSS) EXCHANGE OF ASSETS
675356 Loss on Sale of Equipment
-
(9,598.76)
(9,598.76)
0.00%
675660 Gain on Sale of Vehicles
10,882.90
10,882.90
0.00%
TOTAL GAIN(LOSS) EXCHANGE OF ASSETS
-
1,284.14
1,284.14
0.00%
CAPITAL CONTRIBUTIONS
690189 Capital Asset Contributions
25,000.00
46,675.00
21,675.00
186.70%
TOTAL CAPITAL CONTRIBUTIONS
25,000.00
46,675.00
21,675.00
186.70%
INSURANCE RECOVERIES
TOTAL INSURANCE RECOVERIES
-
-
-
0.00%
PROCEEDS ISSUANCE OF BONDS
TOTAL PROCEEDS ISSUANCE OF BONDS
-
-
0.00%
TRANSFERSIN
695500 Transfers In
25,958.00
25,958.00
100.00%
TOTAL TRANSFERS IN
25,958.00
25,958.00
100.00%
PLANNED USE OF FUND BALANCE
665882 Planned Use of Balance
2,611,046.00
-
-
0.00%
TOTAL PLANNED USE OF FUND BALANCE
2,611,046.00
0.00%
TOTAL REVENUES
28,082,762.00
33,515,604.00
23,478,858.39
(10,036,745.61)
EXPENDITURES
SALARIES
702010
Salaries Regular
10,773,462.00
10,778,462.00
3,638,868.90
7,139,593.10
33.76%
702030
Holiday
203,107.29
(203,107.29)
0.00%
702050
Annual Leave
151,707.92
(151,707.92)
0.00%
702080
Sick Leave
71,758.35
(71,758.35)
0.00%
702100
Retroactive
-
-
802.44
(802.44)
0.00%
702110
Per Diem
9,500.00
9,500.00
5,040.00
4,460.00
53.05%
702140
Other Miscellaneous Salaries
-
-
44,062.53
(44,062.53)
0.00%
702190
Workers Compensation Pay
506.79
(506.79)
0.00%
702200
Death Leave
7,706.78
(7,706.78)
0.00%
702300
Disaster Non -Prod Salaries
-
-
35,451.00
(35,451.00)
0.00%
712020
Overtime
179,900.00
179,900.00
46,338.70
133,561.30
25.76%
712040
Holiday Overtime
1,000.00
1,000.00
4,412.31
(3,412.31)
441.23%
712090
On Call
30,300.00
30,300.00
37,241.27
(6,941.27)
122.91%
TOTAL SALARIES
10,994,162.00
10,999,162.00
4,247,004.28
6,752,157.72
38.61%
FRINGE BENEFITS
27
Consent Agenda Item 9 C
11 PARKS AND REC DEPART
Run On: 05/19/2021 at 08:18 AM
COUNTY OF OAKLAND
April, Fiscal Year 2021 Monthly Report
REVENUE & EXPENDITURE REPORT
As of Date: 04/30/2021
Fund: 50800 - Parks and Recreation
2021
2021
Variance with
Adopted
Amended
2021
Amended
Account
Account Title
Budget
Budget
YTD Actuals
Budget
Percentage
722740
Fringe Benefits
3,842,419.00
3,842,669.00
-
3,842,669.00
0.00%
722750
Workers Compensation
80,115.17
(80,115.17)
0.00%
722760
Group Life
6,519.13
(6,519.13)
0.00%
722770
Retirement
858,297.69
(858,297.69)
0.00%
722780
Hospitalization
515,087.29
(515,087.29)
0.00%
722790
Social Security
251,271.66
(251,271.66)
0.00%
722800
Dental
50,387.29
(50,387.29)
0.00%
722810
Disability
48,079.44
(48,079.44)
0.00%
722820
Unemployment Insurance
4,199.47
(4,199.47)
0.00%
722850
Optical
-
-
4,816.74
(4,816.74)
0.00%
722900
Fringe Benefit Adjustments
5,656.00
5,656.00
-
5,656.00
0.00%
TOTAL FRINGE BENEFITS
3,848,075.00
3,848,325.00
1,818,773.88
2,029,551.12
47.26%
TOTAL CONTROLLABLE
PERSONNEL
14, 842, 237.00
14, 847, 487.00
6, 065, 778.16
8, 781, 708.84
CONTRACTUAL SERVICES
730037
Adj Prior Years Exp
3,058.00
5,225.39
(2,167.39)
170.88%
730044
Adj Prior Years Revenue
-
-
4,670.92
(4,670.92)
0.00%
730072
Advertising
105,000.00
105,000.00
29,891.22
75,108.78
28.47%
730114
Auction Expense
-
-
278.16
(278.16)
0.00%
730121
Bank Charges
5,000.00
5,000.00
1,411.59
3,588.41
28.23%
730198
Building Maintenance Charges
556,450.00
556,450.00
238,403.98
318,046.02
42.84%
730240
Cash Shortage
-
-
293.50
(293.50)
0.00%
730247
Charge Card Fee
161,750.00
161,750.00
63,470.77
98,279.23
39.24%
730373
Contracted Services
99,900.00
99,900.00
72,437.80
27,462.20
72.51 %
730429
Custodial Services
25,250.00
25,250.00
9,814.73
15,435.27
38.87%
730562
Electrical Service
590,750.00
590,750.00
184,603.22
406,146.78
31.25%
730611
Employees Medical Exams
1,170.00
1,170.00
90.00
1,080.00
7.69%
730646
Equipment Maintenance
460,500.00
460,500.00
195,802.06
264,697.94
42.52%
730653
Equipment Rental
107,290.00
117,900.00
74,893.31
43,006.69
63.52%
730786
Garbage and Rubbish Disposal
48,900.00
48,900.00
13,535.55
35,364.45
27.68%
730789
General Program Administration
918,450.00
981,407.00
-
981,407.00
0.00%
730814
Grounds Maintenance
1,069,550.00
1,144,737.00
590,138.85
554,598.15
51.55%
730926
Indirect Costs
1,023,000.00
1,023,000.00
437,929.00
585,071.00
42.81%
731059
Laundry and Cleaning
16,895.00
16,895.00
6,362.45
10,532.55
37.66%
731073
Legal Services
500.00
500.00
460.00
40.00
92.00%
731115
Licenses and Permits
33,275.00
33,275.00
14,672.56
18,602.44
44.09%
731136
Logos Trademarks Intellect Prp
5,025.00
5,025.00
5,146.60
(121.60)
102.42%
731143
Mail Handling -Postage Svc
-
-
233.76
(233.76)
0.00%
731213
Membership Dues
18,520.00
18,520.00
4,630.27
13,889.73
25.00%
731241
Miscellaneous
25,550.00
25,550.00
4,722.61
20,827.39
18.48%
731269
Natural Gas
179,650.00
179,650.00
93,562.45
86,087.55
52.08%
731339
Periodicals Books Publ Sub
850.00
850.00
88.85
761.15
10.45%
731346
Personal Mileage
15,400.00
15,400.00
2,888.70
12,511.30
18.76%
731388
Printing
68,050.00
68,050.00
16,081.33
51,968.67
23.63%
731500
Public Information
50,835.00
50,835.00
8,796.50
42,038.50
17.30%
731577
Refund Prior Years Revenue
-
-
29,407.00
(29,407.00)
0.00%
731626
Rent
54,415.00
54,415.00
-
54,415.00
0.00%
731633
Rental Property Maintenance
13,600.00
13,600.00
3,888.26
9,711.74
28.59%
731689
Security Expense
1,172,942.00
1,172,942.00
553,776.04
619,165.96
47.21%
731780
Software Support Maintenance
16,480.00
16,480.00
8,502.10
7,977.90
51.59%
731836
Sponsorship
8,700.00
8,700.00
2,500.00
6,200.00
28.74%
731878
Sublet Repairs
600.00
600.00
-
600.00
0.00%
731941
Training
45,925.00
45,925.00
13,545.31
32,379.69
29.49%
732018
Travel and Conference
50,500.00
50,500.00
3,918.99
46,581.01
7.76%
732020
Travel Employee Taxable Meals
600.00
600.00
-
600.00
0.00%
732039
Twp and City Treas Bonds
2,500.00
2,500.00
3,663.24
(1,163.24)
146.53%
732046
Uncollectable Accts Receivable
-
-
423.00
(423.00)
0.00%
732102
Water and Sewage Charges
274,250.00
274,250.00
114,736.11
159,513.89
41.84%
732165
Workshops and Meeting
1,750.00
1,750.00
88.42
1,661.58
5.05%
TOTAL CONTRACTUAL
SERVICES
7,229,772.00
7,381,584.00
2,814,984.60
4,566,599.40
38.14%
28
Consent Agenda Item 9 C
11 PARKS AND REC DEPART
Run On: 05/19/2021 at 08:18 AM
COUNTY OF OAKLAND
April, Fiscal Year 2021 Monthly Report
REVENUE & EXPENDITURE REPORT
As of Date: 04/30/2021
Fund: 50800 - Parks and Recreation
2021
2021
Variance with
Adopted
Amended
2021
Amended
Account Account Title
Budget
Budget
YTD Actuals
Budget
Percentage
NON DEPARTMENTAL
TOTAL NON DEPARTMENTAL
-
-
-
-
0.00%
COMMODITIES
750063 Custodial Supplies
79,550.00
79,550.00
14,681.27
64,868.73
18.46%
750140 Employee Footwear
7,140.00
7,140.00
2,803.87
4,336.13
39.27%
750154 Expendable Equipment
134,400.00
134,400.00
31,736.40
102,663.60
23.61%
750287 Maintenance Supplies
3,300.00
3,300.00
1,404.24
1,895.76
42.55%
750385 Merchandise
487,600.00
487,600.00
36,785.21
450,814.79
7.54%
750392 Metered Postage
8,000.00
8,000.00
3,298.58
4,701.42
41.23%
750399 Office Supplies
47,400.00
47,400.00
17,336.62
30,063.38
36.58%
750448 Postage -Standard Mailing
-
-
22.00
(22.00)
0.00%
750476 Recreation Supplies
113,800.00
113,800.00
11,192.35
102,607.65
9.84%
750504 Small Tools
119,975.00
119,975.00
41,178.16
78,796.84
34.32%
750511 Special Event Supplies
143,400.00
143,400.00
9,840.20
133,559.80
6.86%
750581 Uniforms
68,850.00
68,850.00
16,958.38
51,891.62
24.63%
TOTAL COMMODITIES
1,213,415.00
1,213,415.00
187,237.28
1,026,177.72
15.43%
CAPITAL OUTLAY
TOTAL CAPITAL OUTLAY
-
-
0.00%
DEPRECIATION
761042 Depreciation Park Improvements
1,746,537.00
1,954,437.00
1,051,117.17
903,319.83
53.78%
761084 Depreciation Buildings
841,250.00
901,150.00
569,776.86
331,373.14
63.23%
761121 Depreciation Equipment
248,610.00
415,610.00
241,162.06
174,447.94
58.03%
761156 Depreciation Vehicles
38,400.00
18,100.00
7,760.06
10,339.94
42.87%
TOTAL DEPRECIATION
2,874,797.00
3,289,297.00
1,869,816.15
1,419,480.85
56.85%
INTERGOVERNMENTAL
762011 Transfer to Municipalities
276,320.00
797,570.00
797,570.00
0.00%
TOTAL INTERGOVERNMENTAL
276,320.00
797,570.00
797,570.00
0.00%
BENEFIT PAYMENTS - RETIREMENT
TOTAL BENEFIT PAYMENTS - RETIREMENT
-
-
-
0.00%
PRINCIPAL PAYMENTS
TOTAL PRINCIPAL PAYMENTS
0.00%
INTEREST ON DEBT
TOTAL INTEREST ON DEBT
0.00%
PAYING AGENT FEES
TOTAL PAYING AGENT FEES
0.00%
PYMT TO REFUND BOND ESCROW AGENT
TOTAL PYMT TO REFUND BOND ESCROW AGENT
0.00%
DISCOUNT ON BONDS ISSUED
TOTAL DISCOUNT ON BONDS ISSUED
0.00%
TOTAL CONTROLLABLE OPERATING
11,594,304.00
12,681,866.00
4,872,038.03
7,809,827.97
INTERNAL SERVICES
771639 Drain Equipment
27,000.00
27,000.00
21,538.25
5,461.75
79.77%
773630 Info Tech Development
25,000.00
25,000.00
17,835.75
7,164.25
71.34%
774636 Info Tech Operations
573,327.00
573,327.00
261,904.47
311,422.53
45.68%
774637 Info Tech Managed Print Svcs
28,950.00
28,950.00
6,238.86
22,711.14
21.55%
774677 Insurance Fund
252,050.00
252,050.00
104,605.12
147,444.88
41.50%
775754 Maintenance Department Charges
78,500.00
78,500.00
17,196.08
61,303.92
21.91%
29
Consent Agenda Item 9 C
11 PARKS AND REC DEPART
Run On: 05/19/2021 at 08:18 AM
Account Account Title
776659 Motor Pool Fuel Charges
776661 Motor Pool
778675 Telephone Communications
TOTAL INTERNAL SERVICES
TOTAL INTERNAL SUPPORT
TRANSFERS OUT
788001 Transfers Out
TOTAL TRANSFERS OUT
BUDGETED EQUITY ADJUSTMENTS
796500 Budgeted Equity Adjustments
TOTAL BUDGETED EQUITY ADJUSTMENTS
TOTAL EXPENDITURES
COUNTY OF OAKLAND
April, Fiscal Year 2021 Monthly Report
REVENUE & EXPENDITURE REPORT
As of Date: 04/30/2021
Fund: 50800 - Parks and Recreation
2021
2021
Variance with
Adopted
Amended
2021
Amended
Budget
Budget
YTD Actuals
Budget
Percentage
89,820.00
89,820.00
23,625.49
66,194.51
26.30%
410,754.00
410,754.00
175,988.65
234,765.35
42.85%
130,820.00
130,820.00
74,022.13
56,797.87
56.58%
1,616,221.00
1,616,221.00
70Z954.80
913,266.20
43.49%
1,616,221.00
1,616,221.00
702,954.80
913,266.20
30,000.00
30,000.00
-
30,000.00
0.00%
30,000.00
30,000.00
30,000.00
0.00%
-
4,340,030.00
4,340,030.00
0.00%
4,340,030.00
4,340,030.00
0.00%
28,082,762.00
33,515,604.00
11,640,770.99
21,874,833.01
30
Consent Agenda Item 9 D
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Capital Equipment Report
Fiscal Month 7, FY2021, as of 4/30/2021
*** Please inform Fiscal Services of any planned changes in budgeted purchases ***
Date
Budget
Actual Projected
Approved
Qty. Center Item
Category Budget
Expense Expense
06/03/20
1 ADD Zero Turn Mower
P EQP 14,000.00
18,116.00 -
06/03/20
1 ADD Utility Vehicle
P_EQP 9,500.00
9,781.99 -
ADD Total
23,500.00
27,897.99 -
07/01 /20
07/01 /20
06/03/20
11Iy11191XII
06/03/20
06/03/20
06/03/20
06/03/20
06/03/20
06/03/20
06/03/20
06/03/20
06/03/20
05/05/21
06/03/20
06/03/20
06/03/20
1 FM
Boat Wash Station
P_EQP
35,662.50
36,705.00
1 FM
Boat Wash Station
P_EQP
35,662.50
36,705.00
1 FM
Generator
P_EQP
27,000.00
28,163.00
FM Total
98,325.00
101,573.00
1 CAT
Utility Vehicle w/top
P_EQP
12,000.00
12,814.36
CAT Total
12,000.00
12,814.36
1 GLG
Utility Vehicle
P_EQP
9,500.00
7,828.55
1 GLG
Utility Vehicle
P_EQP
9,500.00
7,828.55
1 GLG
Turbine Blower
P
EQP
8,000.00
7,964.66
GLG Total
27,000.00
23,621.76
1 GRV
Zero Turn Mower
P_EQP
14,000.00
13,629.00
1 GRV
Dump Trailer
P_EQP
9,000.00
7,201.00
GRV Total
23,000.00
20,830.00
1 LYG
Fairway Mower
P_EQP
58,000.00
62,074.68
1 LYG
Greens Mower
P_EQP
38,000.00
38,944.91
LYG Total
96,000.00
101,019.59
1 ORN
Zero Turn Mower
P_EQP
14,000.00
13,127.00
ORN Total
14,000.00
13,127.00
1 REC
Trailer
P_EQP
11,000.00
7,014.00
1 REC
Movie Screen and Audio Transmitter
P_EQP
16,697.00
-
REC Total
27,697.00
7,014.00
1 SPG
Turbine Blower
P
EQP
8,000.00
7,964.66
SPG Total
8,000.00
7,964.66
1 WTR
Utility Vehicle
P_EQP
9,000.00
-
WTR Total
9,000.00
-
1 WLG
Greens Mower
P_EQP
32,000.00
33,532.42
WLG Total
32,000.00
33,532.42
Grand Total
370,522.00
349,394.78
16,697.00
16,697.00
9,000.00
9,000.00
25,697.00
(Over)/Under
Budget Comments
(4,116.00) V#1488914 Asset ID# 13384
(281.99) V#1499915 Asset ID# 13433
(4,397.99)
V#1479392 Asset ID#13346.
(1,042.50) V#1490227 Addition to asset (cover).
V#1479392 AssetlD#13365.
(1,042.50) V#1490227 Addition to asset (cover)
(1,163.00) V#1507016 Asset ID# 13484
(3,248.00)
(814.36) V#1499917 Asset ID# 13434
(814.36)
1,671.45 V#1500579 Asset ID# 13440
1,671.45 V#1500579 Asset ID# 13458
35.34 V#1499918 Asset ID# 13435
3,378.24
371.00 V#1506140 Asset ID# 13473
1,799.00 V#1491490 Asset ID# 13396
2,170.00
(4,074.68) V#1507014 Asset ID# 13483
(944.91) V# 1511794 Asset ID# 13509
(5,019.59)
873.00 V#1499920 Asset ID# 13436
873.00
3,986.00 V#1511168 Asset ID# 13506
- Bid - Elite Outdoor Movies
3,986.00
35.34 V#1495975 Asset ID# 13412
35.34
(1,532.42) V# 1511788 Asset ID# 13508
(1,532.42)
(4,569.78)
31
Consent Agenda Item 9 E
Oakland County Parks and Recreation Commission
Monthly Average Comparison Report
(Comparison of FY 2021 Actuals with 5-Year Average Actuals)
As of April 30, 2021
Unrestncted Net 1V202111mended
Position 10/1/20 Budget October
November
December
January
February
March
April
May
June
July
August
September YEAR TO DATE
REVENUES:
5-YEAR AVERAGE REVENUE
$436,459
$161,009
$1,079,094
$7,393,102
$2,459,070
$1,876,231
$1,498,218
$1,329,199
$1,753,125
$1,983,312
$1,697,718
$1,544,654
Percentage of Total
1.88%
0.69%
4.65%
31.85%
10.59%
8.08%
6.45%
5.73%
7.55%
8.54%
7.31%
6.65%
Amended Budget/Alottment
$33,515,604 $630,221
$232,488
$1,558,149
$10,675,208
$3,550,753
$2,709,168
$2,163,339
$1,919,285
$2,531,411
$2,863,786
$2,451,406
$2,230,391 $33,515,604
Actual Revenues by Controllable CategorL
Taxes
$1,629
$2,067
$91,051
$9,512,453
$7,542,922
$2,653,728
$677,690
$20,481,540
Intergovernmental Revenues
$0
$0
$0
$0
$0
$0
$140,126
$140,126
Charges for Services
$552,943
$220,447
$94,934
$202,916
$132,365
$314,386
$1,096,917
$2,614,908
Contributions and Capital Contributions
$0
$100
$1,500
$180
$46,675
$0
$20
$48,475
Investment Income
$15,338
$12,830
$10,393
$9,726
$8,028
$10,820
$52,149
$119,284
Other Revenue
$10,529
$2,032
$43,906
$885
$5
($8,805)
$16
$48,568
Transfers In
$0
50
$0
$0
$25,958
$0
$0
$25,958
Total Actuals
$580,439
$237,477
$241,784
$9,726,160
$7,755,953
$2,970,128
$1,966,918
$0
$0
$0
$0
$0 $23,478,858
Avg. Monthly Revenue Over/(Under)
($49,782)
$4,989
($1,316,365)
($949,048)
$4,205,200
$260,960
($196,421)
$1,959,533
EXPENSES:
5-YEAR AVERAGE EXPENSE
$1,553,168
$1,545,894
$1,853,026
$1,550,459
$1,433,759
$1,993,708
$1,790,165
$2,149,129
$2,881,255
$2,590,014
$2,586,843
$3,085,707
Percentage of Total
6.21%
6.18%
7.41%
6.20%
5.73%
7.97%
7.16%
8.59%
11.52%
10.35%
10.34%
12.34%
Amended Budget/Alottment
$33,515,604 $2,081,122
$2,071,375
$2,482,907
$2,077,492
$1,921,123
$2,671,411
$2,398,678
$2,879,662
$3,860,653
$3,470,414
$3,466,165
$4,134,603
$33,515,604
Actual Expenses by Controllable CateroM.
Salaries
612,263.93
641,710.25
523,114.96
727,308.33
525,159.37
560,403.36 $
657,044.08
$4,247,004
Fringe Benefits
216,201.60
246,566.54
237,539.55
365,811.09
250,289.24
252,542.61
249,823.25
$1,818,774
Contractual Services
42,465.30
488,408.96
555,537.37
424,868.65
317,229.35
634,701.66
351,773.31
$2,814,985
Commodities
37,585.58
13,147.64
15,653.03
10,957.33
16,041.49
26,814.01
67,038.20
$187,237
Depreciation
273,070.30
273,070.29
273,651.27
278,317.65
282,037.60
211,154.73
278,514.31
$1,869,816
Internal Services
64,669.92
56,823.56
234,191.86
49,262.72
51,770.52
193,361.45
52,874.77
$702,955
Intergovernmental
-
-
$0
Transfers Out
$0
Actuals
$1,246,257
$1,729,727
$2,839,688
$1,856,526
$2,442,528
$2,878,978
$1,657,068
$0
$0
$0
So
$0
$11,640,771
Avg. Monthly Expenses (Over)/Under
$834,865
$351,648
$643,219
$220,966
$478,5%
$792,433
$741,611
$4,063,337
Total Avg Monthly Favorability/(Unfavorability)
$785,083
$356637
($673,146)
($728,082)
$4,683,796
$1,0531393
$545190
$6022,870
TOTALS:
Monthly Actual Revenue Over/(Under) Expenses
($665,817)
($1,482,251)
($1,597,904)
$7,869,634
$6,313,425
$1,091,150
$309,850
$0
$0
$0
$0
$0
$11,838,087
Cumulative Actual Revenue Over/(Under) Expenses
(5665,817)
($2,148,068)
($3,745,972)
$4,123,662
$10,437,087
$11,528,238
$11,938,087
Unrestricted Net Position $18,603,825
$ 18,130,809 $
16,549,558 $
14,242,676 $
22,085,747 $
28,321,404 $
29,211,373
$29,372,594
Projected Operating Variance- April through September
$
161,220.49 $
(960,377) $
(1,329,242) $
(606,627) $
(1,014,759) $
(1,904,212) $
(5,653,997)
Add: Depreciation
$
278,000 $
278,000 $
278,000 $
278,000 $
278,000 $
1,390,000
Projected impact on net position from operations
$
(682,377) $
(1,051,242) $
(328,627) $
(736,759) $
(1,626,212)
($4,263,997)
Prepared by Fiscal Services 5/20/2021 Bookl Monthly Average Comparison Report (MACR)
32
Consent Agenda Item 9 F
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Parks and Recreation Commission
ACTIVE CAPITAL IMPROVEMENT PROJECTS
BUDGET TO ACTUAL EXPENSE REPORT
(as of April 23, 2021)
Project ID
Description
Start Date
Last Transaction Date
Budget
Expenses to Date
Remaining Budget
Percentage Completion
100000003093
ACC Electrical Improvements
1/13/2020
4/20/2021
$375,783.00
$360,564.07
$15,218.93
95.95%
100000003411
ADD Maint yard Paving
3/19/2021
3/19/2021
$29,106.00
$0.00
$29,106.00
0.00%
100000002821
CAT Storage Electrical
7/12/2018
10/4/2019
$52,056.00
$27,200.00
$24,856.00
52.25%
100000003412
GRV Bball Court Paving
3/19/2021
3/19/2021
$14,652.00
$0.00
$14,652.00
0.00%
100000003071
GRV Ped Bridge Repl (150')
11/13/2019
10/19/2020
$18,352.00
$18,352.00
$0.00
100.00%
100000003171
HRV Contact Station
5/4/2020
3/31/2021
$20,000.00
$737.59
$19,262.41
3.69%
100000003172
HRV Parking Lot Dev
5/4/2020
5/5/2021
$226,244.00
$75,489.00
$150,755.00
33.37%
100000003414
IND Bailey Boundary Fence
3/22/2021
5/5/2021
$8,000.00
$7,120.00
$880.00
89.00%
100000002915
IND Bailey House Conv Mitigat
11/30/2018
3/29/2021
$40,000.00
$66,449.36
($26,449.36)
166.12%
100000003168
IND Network Upgrade
5/4/2020
9/30/2020
$30,000.00
$30,000.00
$0.00
100.00%
100000003302
RDP Emergency HVAC Repl
11/13/2020
11/13/2020
$16,900.00
$0.00
$16,900.00
0.00%
100000002958
RWP Child Wtr Struct Repl
3/25/2019
5/17/2021
$1,599,540.00
$1,577,670.24
$21,869.76
98.63%
100000003160
RWP San. Pump Station
4/28/2020
5/17/2021
$268,464.00
$252,824.72
$15,639.28
94.17%
100000003259
RWP Shade Structure
9/10/2020
2/19/2021
$39,357.00
$35,369.00
$3,988.00
8987%
100000003324
RWP Spl Pad Family Restroom
12/9/2020
5/17/2021
$277,021.00
$218,560.31
$58,460.69
78.90%
100000003070
SAC HVAC Replacement
11/13/2019
4/30/2021
$433,785.00
$415,086.27
$18,698.73
95.69%
100000003128
SAC Millpond Dam Restoration
3/26/2020
3/29/2021
$168,530.00
$103,409.64
$65,120.36
61.36%
100000003227
SAC Network Upgrade
6/25/2020
3/31/2021
$15,000.00
$7,203.92
$7,796.08
48.03%
100000002959
SAC Stormwater Imp
3/25/2019
10/22/2019
$27,027.00
$24,789.00
$2,238.00
91.72%
100000003357
SAC Water System Well Replc
1/25/2021
5/12/2021
$223,202.00
$183,539.47
$39,662.53
82 23%
100000003363
SPG Park House Roof Rpl
1/27/2021
1/27/2021
$7,000.00
$0.00
$7,000.00
0.00%
$3,890,019.00
$3,404,364.59
$485,654.41
FY2021 Projects Closed to Date:
Closed/Capitalized:
CIP Project q
Description
Amount
100000002532
SAC Water Quality Imp,
$
926,195.01
100000002754
CAT Perimeter Path
$
161,622.70
100000002755
CAT Sports Field Grading Irr
$
480,670.00
100000002853
SPG Roof Replacement
$
47,481.55
100000002856
SPR Roof Replacement
$
47,327.54
100000002880
RWP Wave Pool Duct Rpl
$
18,915.00
100000003076
LYC Drain System Repl
$
10,108.60
100000003170
HRV Mt Magna Dev
$
86,420.19
100000003258
LYG Irrig. Well Replacement
$
34,506.64
100000003396
ADD Maint. Well Replacement
$
9,719.60
$
1,822,966.83
Prepared by Fiscal Services: 5/20/2021
Book2
CIP - Budget to Actual Report
33
Consent Agenda Item 9 G
Oakland County Parks and Recreation Commission
FY2021 Maintenance Management Plan
BUDGET TO ACTUAL EXPENSE REPORT
As of May 21, 2021
Cost Title
Center
ADM ADA Maintenance Program
ADM Fenceline Repair Program
ADM Roof Repair Program
LYC Conference Center Roof Repair
ACC Emergency Fire Pump Rebuild/Repair
ADM Asset Removal Program
IND Oakhill Residence
WTR Greenhouse Demolition
W LG Rental Home Demoltion
ADM Pavement Maintenance Program
ADD Buhl Trail Asphalt Repairs
SPG Cart Barn Asphalt Repairs
GRV Skate Park Resurfacing
GRV Trail Asphalt Repairs
IND River View/Hawks View Asphalt Repairs
ADM Contingency
ADM Signage Replacement Program
ADM Arc Flash Compliance Program Phase IV
FM NR Forestry Program
FM NR Freshwater Stewardship Program
FM NR Natural Area Stewardship Program
FM NR Wildlife Management Program
FM NR Aerial Deer Survey (2021)
ACC Conference Center Stucco Repair
ADD Adam's Lake Lodge Deck - Structural Inspection
ADD Disc Golf Course Upgrade
GLC Window and Door Replacement
GRV Cabin 5 - HVAC Replacement
GRV Matthews Island Bridge - Structural Inspection
Paradise Island Long Span Bridge - Structural
GRV Inspection/Repair
IND Maintenance Yard Screening and Landscaping
IND River Loop Bridge - Structural Inspection
ORN Dog Wash Station - Concrete Expansion
RWP Waterpark Bridge - Structural Inspection
SAC Ellis Barn Painting
SAC Rotary Park Bridge - Structural Inspection
WCM Market Pavilion - Structural Inspection
WTR Lookout Lodge Deck - Structural Inspection
WWP Waterpark Bridge - Structural Inspection
Totals
Note: Program amounts may be allocated to multiple project locations.
Adopted
Adjusted
Expended
Budget -
Budget
Budget
Amount
Balance
$20,000
$0
$0
$0
$20,000
$20,000
$0
$20,000
$20,000
$20,000
$2,719
$17,281
$423
$423
$18,000
$2,296
$30,000
$59,796
$28,273
$31,523
$30,000
$295
$8,850
$10,050
$20,946
$17,928
$90,000
$46,242
$0
$46,242
$6,600
$13,365
$2,673
$15,422
$7,700
$482
$15,000
$15,000
$0
$15,000
$50,000
$50,000
$0
$50,000
$125,000
$125,000
$92,673
$32,327
$40,000
$40,000
$2,200
$37,800
$280,000
$280,000
$138,250
$141,750
$2,750
$2,750
$2,750
$0
$6,480
$6,480
$0
$10,000
$10,000
$10,000
$2,500
$2,500
$2,500
$30,000
$30,000
$30,000
$50,000
$50,000
$50,000
$4,000
$4,000
$4,000
$1,850
$1,850
$2,200
($350)
$2,350
$2,350
$3,557
($1,207)
$20,000
$20,000
$20,000
$5,000
$5,000
$2,500
$2,500
$2,500
$2,500
$2,500
$10,000
$10,000
$3,500
$6,500
$110,000
$110,000
$32,566
$77,434
$1,250
$1,250
$1,400
($150)
$5,000
$5,000
$3,200
$1,800
$2,500
$2,500
$2,500
$0
$2,500
$2,500
$3,100
($600)
$952,200
$918,238
$325,118
$599,600
34
TUNE 29 2021 AGENDA ITEM NO. 9 H
ADMINISTRATION - BUSINESS OPERATIONS
To: Chairman McGillivray and Commission Members
From: Susan Wells, Interim Executive Officer
Phil Castonia, Chief of Business Operations
Submitted: May 26, 2021
Subject: Consent Agenda - Receive and File - Parks Purchasing Activity Reports
INTRODUCTION AND HISTORY
Today staff will present a monthly status report on the Purchasing Activity from Month 06 of Fiscal Year 2021
(March 2021) for Parks and Recreation.
ATTACHMENTS
- Monthly Purchasing Expenditure Report — March 2021
- Monthly Contract Activity Log Expenditure Report — March 2021
STAFF RECOMMENDATION
Staff recommends the Commission receive and file the Purchasing Activity Reports from Month 06 of Fiscal Year
2021 (March 2021) for Parks and Recreation.
MOTION
Move to receive and file the Purchasing Activity Reports from Month 06 of Fiscal Year 2021
(March 2021) for Parks and Recreation.
35
Consent Agenda Item 9 H
Awarded Vendor
Parks Estimated
PO / Contract
Purchase
Contract
Contract Usage
Start
Bid
Bid Due
Award
(NTE) Not
Finalized
Description
Number or P-
Order/P-Card
Amount of Multi Notes
Buyer
Date
Event #
Date
Name City
State Date
to Exceed
(Yes or No)
Card
Amount
Amounts
Department
Contracts
01/28/21
5140
2/11
Funbrella Holzberg Communications Totowa
NJ 03/01/21
365291
$ 6,439.96
AJK Yes
01/21/21
4131
2/3
ADA Golf Cart Midwest Golf and Turf Commerce Twp.
MI 03/25/21
366939
$ 12,323.10
AJK Yes
36
Consent Agenda Item 9 H
FM I
Department Title
I Account Title
I Trans. Amount I Vendor Name
I Additional Accounts Payable Info.
6
Addison Oaks Conference Ctr
Depreciation Buildings
$
6,787.41 Not Vendor Related
6
Addison Oaks Park
Grounds Maintenance
$
10,321.00 MacAllister Machinery Co Inc
Rental Equipment per quote
6
Addison Oaks Park
Info Tech Operations
$
5,489.73 Not Vendor Related
Info Tech Operations
6
Administrative Services
Contracted Services
$
17,823.80 (Golf Convergence Inc
Golf Course Consultant
6
Administrative Services
Contracted Services
$
5,366.00 (Golf Convergence Inc
Golf Course Consultant
6
Administrative Services
Info Tech Development
$
10,106.25 Not Vendor Related
Info Tech Development
6
Administrative Services
Info Tech Operations
$
7,196.50 Not Vendor Related
Info Tech Operations
6
Capital Improvement
Capital Improvement Program
$
19,072.50 Not Vendor Related
Capital Improvement Program
6
Capital Improvement
Capital Improvement Program
$
6,601.25 Not Vendor Related
Capital Improvement Program
6
Capital Improvement
Capital Improvement Program
$
16,287.40 ICE Gleeson Constructors Inc
Red Oaks Waterpark Children's
6
Capital Improvement
Capital Improvement Program
$
10,131.30 (Frank Rewold and Son Inc
Springfield Oaks Well Project
6
Capital Improvement
Capital Improvement Program
$
6,400.69 IAECOM Technical Services of Michigai Mill Pond Dam Removal and Rest
6
Capital Improvement
Capital Improvement Program
$
5,308.30 Berbiglia Associates Inc
Electrical Consulting project
6
Capital Improvement
Capital Improvement Program
$
15,600.00 Giffels Webster Engineers Inc
As Needed Engineering Services
6
Catalpa Oaks Park
Depreciation Park Improvements
$
6,987.26 Not Vendor Related
6
Facilities and Maintenance
Equipment Rental
$
5,588.50 (MacAllister Machinery Co Inc
LARGE EQUIP RENTAL
6
Facilities and Maintenance
Info Tech Operations
$
9,780.96 Not Vendor Related
Info Tech Operations
6
Facilities and Maintenance
Motor Pool
$
6,425.90 Not Vendor Related
Motor Pool
6
Glen Oaks Conference Center
Depreciation Buildings
$
7,277.31 Not Vendor Related
6
Glen Oaks Golf
Depreciation Park Improvements
$
7,076.36 Not Vendor Related
6
Groveland Oaks Park
Grounds Maintenance
$
6,109.33 ICardno Inc
Ecological Restoration Service
6
Groveland Oaks Park
Depreciation Park Improvements
$
17,602.45 Not Vendor Related
6
Groveland Oaks Park
Depreciation Buildings
$
6,796.25 Not Vendor Related
6
Groveland Oaks Park
Info Tech Operations
$
5,609.28 Not Vendor Related
Info Tech Operations
6
Independence Oaks Park
Grounds Maintenance
$
6,829.84 ICardno Inc
Ecological Restoration Service
6
Independence Oaks Park
Depreciation Park Improvements
$
9,827.81 Not Vendor Related
6
Independence Oaks Park
Depreciation Buildings
$
6,398.25 Not Vendor Related
6
Independence Oaks Park
Info Tech Operations
$
5,164.98 Not Vendor Related
Info Tech Operations
6
Lyon Oaks Conference Center
Depreciation Buildings
$
7,188.67 Not Vendor Related
6
Lyon Oaks Golf
Depreciation Buildings
$
5,475.00 Not Vendor Related
6
Rec Programs and Services
FA Proprietary Equipment Exp
$
7,014.00 (American Trailer Mart
8'5" x 20' Enclosed Trailer -
6
Rec Programs and Services
Info Tech Operations
$
15,952.98 Not Vendor Related
Info Tech Operations
6
Rec Programs and Services
Insurance Fund
$
6,782.83 Not Vendor Related
Insurance Fund
6
Red Oaks Golf
Depreciation Park Improvements
$
8,474.01 Not Vendor Related
6
Red Oaks Waterpark
Building Maintenance Charges
$
9,122.73 (Advanced Pool Services Inc
Pool Maintenance Services
6
Rose Oaks Park
Grounds Maintenance
$
6,789.83 ICardno Inc
Ecological Restoration Service
6
Rose Oaks Park
Grounds Maintenance
$
5,588.50 (MacAllister Machinery Co Inc
LARGE EQUIP RENTAL
6
Springfield Oaks Golf
Building Maintenance Charges
$
8,829.70 (National Restoration Inc
Parks General Construction per
6
Springfield Oaks Park
Depreciation Park Improvements
$
14,066.46 Not Vendor Related
6
Springfield Oaks Park
Depreciation Buildings
$
5,010.74 Not Vendor Related
6
Waterford Oaks Park
Contracted Services
$
10,050.00 Inner City Contracting LLC
FINAL INVOICE FOR GREENHOUSE D
6
Waterford Oaks Park
Depreciation Park Improvements
$
9,948.93 Not Vendor Related
6
White Lake Oaks Conf Center
Depreciation Buildings
$
6,650.03 Not Vendor Related
Page 1 of 1
37
JUNE 21 2021 AGENDA ITEM NO. 9 I
PLANNING &RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Melissa Prowse, Supervisor of Planning & Resource Development
Submitted: May 26, 2021
Subject: FY 2021 211 Quarter Contributions Report
INTRODUCTION AND HISTORY
Attached is the FY 2021 211 Quarter report for contributions received from January 1, 2021 through March 31,
2021.
ATTACHMENTS
FY 2021 2nd Quarter Contributions Report
STAFF RECOMMENDATION
Staff recommends the Commission receive and file the FY2021 211 Quarter Contributions Report.
MOTION
Move to receive and file the FY 2021 2nd Quarter Contributions Report.
38
Consent Agenda Item 9 1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
FY 20212Q Report for Contributions (Donations) - January 1, 2021- March 31, 2021
WTR Contribution - Election Safety Waterford Township $150.00
RNC Contribution - Animal Care Rosario Luxa $10.00
RNC Contribution - General Robert Rice $20.00
Recreation Programs and Services -Total $180.00
Grand Total $180.00
39
Consent Agenda Item 9 J
COUNTY OF OAKLAND
FY 2021 SECOND QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED
AMENDED
FY 2021
VARIANCE
_________________________________________________
BUDGET
------------
BUDGET
____________
FORECAST
-------------
FAV/(UNFAV)
__________
PERCENT
__________
EXPLANATION OF SIGNIFICANT VARIANCES
OAKLAND COUNTY PARKS & RECREATION COMMISSION
(50800)
OPERATING REVENUE
$ 10,903,416.00
$ 10,903,416.00
$ 10,903,416.00
$
-
0.00%
OPERATING EXPENSE
$ 28,082,762.00
$ 33,490,604.00
$ 29,175,574.00
$
4,315,030.00
12.88 %
Fay. Budgeted Equity Adjustments $4,315,000 is the amount projected to be added
to fund balance at the end of the fiscal year for use in capital improvement projects
and parks partnerships. Unfav Adj Prior Years Revenue ($4,671) for repair of a tracer
wire and duct cut by a vendor while digging up a leafy tree at Addison Oaks. A budget
amendment is recommended.
NET OPERATING INCOME(LOSS)
$ (17,179,346.00)
$ (22,587,188.00)
$ (18,272,158.00)
$
4,315,030.00
19.10%
NON -OPERATING REVENGE (EXPENSE)
$ 14,568,300.00
$ 22,587,188.00
$ 22,483,988.00
$
(103,200.00)
-0.46 %
Unfay. Accrued Interest Adjustments ($20,000) and Unfay. Income from Investments
($62,000) due to decreased interest rates and associated investment losses. Partially
offset by fay. Capital Asset Contributions $46,675 (capital improvement project #2915
to record $32,000 land donation per MR#20180, and capital improvement project
#2532 Springfield Oaks water quality improvments to recognize capital donation,
$14,675). A budget amendment is recommended.
TOTAL INCOME BEFORE TRANSFERS
$ (2,611,046.00)
$ -
$ 4,211,830.00
$
4,211,830.00
0.00%
TRANSFERSIN
$ _
$ _
$ _
$
_
TOTAL NET INCOME/PLANNED USE OF BALANCE (LOSS)'
$ (2,611,046.00)
$ -
$ 4,211,830.00
$
4,211,830.00
TOTAL NET POSITION -BEGINNING
$ 85.206.323.82
TOTAL NET POSTION-ENDING
$ 89.418.153.82
(PRINT "SELECTION";1;9999;1;1}
40
Consent Agenda Item 9 K
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR
20212nd QUARTER BUDGET AMENDMENTS
PROPRIETARY / SPECIAL REVENUE FUNDS
FY 2021
ACCOUNT NUMBER
AMENDMENTS
PROPRIETARY / SPECIAL REVENUE FUNDS - SELF BALANCING AMENDMENTS
Cost Center Dept ID
Program Acct
Account Name
PARKS AND RECREATION FUND (M508001
Revenues
S060101
160000 690189
Capital Asset Contribution
$
14,675 CIPg2532
5060101
160000 690189
Capital Asset Contribution
$
32,000 CIPH2915
5060101
160000 601208
Delinquent Tax Prior Years
$
265,250
5060101
160000 602637
Property Tax Levy
$
(265,250)
5060101
160000 655077
Accrued Interest Adjustments
$
(20,000)
5060101
160000 655385
Income from Investments
5
(62,000)
Total Revenues
5
(35,325)
Expense
5060715
160070 730044
Adj Prior Years Revenue
4,671
5060910
160430 702010
Salaries Regular
1,196 HR Salary Admin
5060910
160430 722900
Fringe Benefits
427 HR Salary Admin
5060666
160666 796500
Budgeted Equity Adjustments
(43,897) Bargaining Unit 050
5060715
160070 702010
Salaries Regular
1,626 Bargaining Unit 050
506071S
160070 722900
Fringe Benefit Adjustments
580 Bargaining Unit 050
5060327
160010 702010
Salaries Regular
1,626 Bargaining Unit 050
5060327
160010 722900
Fringe Benefit Adjustments
580 Bargaining Unit 050
5060720
160070 702010
Salaries Regular
594 Bargaining Unit 050
5060720
160070 722900
Fringe Benefit Adjustments
212 Bargaining Unit 050
5060725
160070 702010
Salaries Regular
2,739 Bargaining Unit 050
5060725
160070 722900
Fringe Benefit Adjustments
978 Bargaining Unit 050
5060356
160010 702010
Salaries Regular
4,237 Bargaining Unit 050
5060356
160010 722900
Fringe Benefit Adjustments
1,513 Bargaining Unit 050
5060722
160070 702010
Salaries Regular
853 Bargaining Unit 050
5060722
160070 722900
Fringe Benefit Adjustments
305 Bargaining Unit 050
5060910
160430 702010
Salaries Regular
8,861 Bargaining Unit 050
5060910
160430 722900
Fringe Benefit Adjustments
3,163 Bargaining Unit 050
5060831
160210 702010
Salaries Regular
2,323 Bargaining Unit 050
5060831
160210 722900
Fringe Benefit Adjustments
829 Bargaining Unit 050
5060330
160010 702010
Salaries Regular
538 Bargaining Unit 050
5060330
160010 722900
Fringe Benefit Adjustments
192 Bargaining Unit 050
5060910
160431 702010
Salaries Regular
1,087 Bargaining Unit 050
5060910
160431 722900
Fringe Benefit Adjustments
388 Bargaining Unit 050
5060326
160010 702010
Salaries Regular
2,812 Bargaining Unit 050
5060326
160010 722900
Fringe Benefit Adjustments
1,004 Bargaining Unit 050
5060735
160070 702010
Salaries Regular
2,323 Bargaining Unit 050
5060735
160070 722900
Fringe Benefit Adjustments
829 Bargaining Unit 050
5060328
160010 702010
Salaries Regular
2,730 Bargaining Unit 050
5060328
160010 722900
Fringe Benefit Adjustments
975 Bargaining Unit 050
5060417
160044 730198
Building Maintenance
2,296 FM amendment
5060715
160070 730814
Grounds Maintenance
3,200 FM amendment
5060720
160070 730814
Grounds Maintenance
5,757 FM amendment
5060725
106070 730814
Grounds Maintenance
2,795 FM amendment
5060456
160044 730198
Building Maintenance
423 FM amendment
5060831
160210 730814
Grounds Maintenance
3,500 FM amendment
5060732
160070 730198
Building Maintenance
32,566 FM amendment
5060330
160010 730814
Grounds Maintenance
1,400 FM amendment
5060540
160500 730814
Grounds Maintenance
3,200 FM amendment
5060735
160070 730373
Contracted Services
10,050 FM amendment
5060735
160070 730814
Grounds Maintenance
2,500 FM amendment
5060837
160210 730814
Grounds Maintenance
3,100 FM amendment
5060910
160430 730789
General Program Administration
(70,787) FM amendment
5060715
160070 730814
Grounds Maintenance
48,310 FM amendment
5060720
160070 730814
Grounds Maintenance
25,722 FM amendment
5060765
160070 730814
Grounds Maintenance
14,490 FM amendment
5060725
160070 730814
Grounds Maintenance
7,178 FM amendment
5060755
160070 730814
Grounds Maintenance
24,359 FM amendment
5060910
160431 730653
Rental Equipment
340 FM amendment
5060910
160431 731241
Miscellaneous
125 FM amendment
5060910
160431 750511
Special Events
274 FM amendment
5060724
160070 730814
Grounds Maintenance
14,332 FM amendment
5060751
160070 730814
Grounds Maintenance
3,704 FM amendment
5060760
160070 730814
Grounds Maintenance
27,753 FM amendment
5060732
160070 730814
Grounds Maintenance
2,081 FM amendment
5060330
160010 730814
Grounds Maintenance
3,150 FM amendment
5060326
160010 730814
Grounds Maintenance
2,917 FM amendment
5060910
160431 730789
General Program Administration
(174,735) FM amendment
5060911
160431 730789
General Program Administration
70,000 Prescribed burn
5060326
160430 730814
Grounds Maintenance
17,928 FM amendment
5060910
160430 730789
General Program Administration
(20,000) ADA
5060720
160070 730814
Grounds Maintenance
(2,000) ADA
5060356
160010 750154
Expendab Expendable Equipment
(1,323) ADA
5060910
160430 730789
General Program Administration
(43,758) Pavement maintenance program
5060910
160430 730789
General Program Administration
(17,928) FM amendment
5060910
160431 730789
General Program Administration
39,896 invasive species
5060101
160000 796500
Budgeted Equity Adjustments
(94,434) net amendment
Total Expenses
$
(35.325)
WHEREAS; a Parks and Recreation Commission budget amendment is recommended to; adjust Delinquent Tax
Prior Years and Property Tax Levy reflecting current trend of delinquent tax payments, adjust Adj Prior Years
revenue due to repair of severed wires by a vendor, $4,671; amend Capital Asset Contributions $46,675 reflecting
classification changes to capital improvement projects at Springfield Oaks and Independence Oaks; and adjust
Income from Investments related to invest loss, ($82,000); and, allocate funds from General Program
Administration account to various parks incurring maintenance project costs during the first and second quarter of
FY2021. In addition the Parks and Recreation Commission approved a request at their May meeting of $39,896 for a
contracted county -wide invasive species treatment to be funded from unrestricted net position, and at the Parks
Commission March meeting three amendments were approved to fund a natural resources prescribed burn,
$70,000, pavement maintenance program, $43,758, and ADA maintenance, $23,323.
41
JUNE 2, 2021 CONSENT AGENDA ITEM NO. 9 L
FISCAL SERVICES
To: Chairman McGillivray and Commission Members
From: Susan M. Wells, Interim Executive Officer
Brenda Reyes-Mezza, Accountant II
Jeff Phelps, Parks and Recreation Fiscal Services Coordinator
Submitted: May 26, 2021
Subject: 2"d Quarter FY 2021 Uncollectible Debt Write -Off
INTRODUCTION AND HISTORY
Attached is a copy of the Uncollectible Debt Write -Off Listing for the 2nd Quarter FY2021 for the Oakland County
Parks and Recreation Department. This is a "receive and file" item only.
This listing will need to be signed and then forwarded to Jeff Phelps for Lynn Son kiss' approval and presentation
to the OC Board of Commissioners with the Quarterly Forecast Report.
MOTION
Move to receive and file the OCPR Uncollectible Debt Write-off listing for the 2nd Quarter FY 2021,
authorize the Executive Officer to sign on behalf of Oakland County Parks and Recreation, and then
forward it to Parks and Recreation Fiscal Services Coordinator Jeff Phelps for Oakland County Fiscal
Services Officer Lynn Sonkiss' approval and presentation to the Oakland County Board of
Commissioners with the Quarterly Forecast Report.
42
Consent Agenda Item 9 L
OAKLAND COUNTY PARKS & RECREATION COMMISSION
FY2021 Uncollectible Debt Write-offs
January 1, 2021 - March 31, 2021
Name (Last, First) OR
Type of
Case Number
Description of
Budget
Transaction
OC BoC Approval
Month
last tour digits of crean card
#
Debt
(if credit card)
Revenue Owed
Center
Date
Date (if >$1000)
Amount
Written -off
9780 Credit Card 710673452001 Daily Entry ADD 01/08/21 n/a 5.00 03/21
Total $ 5.00
Oakland County Fiscal Services Policy: If it is determined that a receivable is uncollectible, then amounts up to $1,000 may be
written off by approval of the manager of Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the
quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners' approval.
Authorized by:
OCPR Uncollectible Debt Write-offs.xlsx FY2021-Q2 4/14/2021 3:55 PM
43
TUNE 2, 2021 AGENDA ITEM NO. 9 M
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman McGillivray and Commission Members
From: Susan Wells, Interim Executive Officer
Michael J. Donnellon, Jr, Chief of Park Facilities, Maintenance & Development
Submitted: May 11, 2021
Subject: Pending Capital Summary Report
EXECUTIVE SUMMARY
1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions, and status, based
upon the most current Management & Budget Report of Projects — Budget to Actual Expense Report
2. No funds requested with this report.
3. Receive and File
PLANNING OVERVIEW
1. Not Applicable
PROJECT OVERVIEW
1. Not Applicable
ATTACHMENTS
1. Attachment A — Pending Capital Project Summary Report
STAFF RECOMMENDATION
Staff recommendation is to receive and file.
MOTION
Move to receive and file the Pending Capital Summary Report
44
Consent Agenda Item 9 M
Pending FY2017 - FY2021 Capital Project Summary 5/21/2021
(Source; Budget to Actual Report Dated 5/11/2021)
Cost Center Description
CIP # Capital Improvement Program
Project Name
Addison Oaks Conference Center - Electrical
3093
Improvements (FY2020 - $33,308)
Holly Oaks ORV Park - Parking Lot Development
3172 Design/Engineering
(MDNR Funded - $41,490)
(MDNR Funded - $199,000 Phase 1)
3414 Independence Oaks - Bailey Boundary Fence
Red Oaks Waterpark - Sanitary Pump Station
3160 Design/Engineering
(FY2020 - $28,664)
Description of Project
Remove and replace electrical components within the
Conference Center, originally construction in 1929, in
order to address electrical code and functionality issues
identified in the 2019 Arc Flash Study.
Upon completing the budgeted FY2019 Arc Flash
electrical compliance assessment for the facility, it was
discovered that the electrical system has several code
deficiencies and functionality issues that required
immediate attention.
Design/Engineering for constrution of a gravel parking
lot located along the Dixie Hwy road frontage,
conforming to municipal site plan requirements, storm
water management and vehicle/pedestran circulation.
To provide a safe and secure parking area for guests
and visitors.
Installation of approximately 400 linear feet of 4' farm
fence on the new property line surrounding the Bailey
House, now owned by Preservation Clarkston.
Design/Engineering for a sanitary pump station located
within the existing lazy river area to serve the
replacement project for the Children's Water
Playground Pumphouse.
Pump station will correct an existing illicit discharge of
pool water into the existing storm system and serve a
future family restroom faciliy.
Percent
Project Status
Complete
Conceptually Approved - Dec 2019
Contruction Approval - April 2020 100%
In Progress
Construction Approval - March 2021 100%
Design/Engineering Approval - May 2020
98% Construction Approval - August 2020
45
Pending FY2017 - FY2021 Capital Project Summary
(Source; Budget to Actual Report Dated 5/11/2021)
Cost Center Description
CIP # Capital Improvement Program
Project Name
3259
3324
f► IX-1
Red Oaks Waterpark - Shade Structure
(FY2020 - $39,357)
Red Oaks Waterpark - Splash Pad Family Restroom
(FY2020 - $277,021.00)
Red Oaks Waterpark
Children's Water Playground Replacement
(FY2019 - 80,000)
(Proposed FY2020 - $800,000)
(Proposed FY2021- $500,000)
Description of Project
Installation of a new shade structure bid as an
alternate to the Children's Waer Playground
Replacement Project.
Design/engineering and construction for a new 16'x18'
Project Status
Design/Engineering Approved - February
2019
Conceptual Approval - December 2019
Construction Approval - July 2020
masonry, family changing/restroom building with a
Commission Approval -October 2020
metal roof, similar to the existing waterparks
structures, immediately adjacent to the new splash pad (Contingent on Millage Approval)
that is currently under construction. This building will Construction Authorized -Nov. 5, 2020
have (2) changing/restrooms and a
janitorial/mechanical room
Design/Engineering for the Replacement of the water
structure with similar -size structure, updating to Design/Engineering Approved - February
current recreational and accessibility standards. 2019
Water structure was installed in 2003. Metal bases and Conceptual Approval - December 2019
structural components are rusting and starting to fail. Construction Approval - July 2020
5/21/2021
Percent
Complete
98%
98%
98%
46
Pending FY2017 - FY2021 Capital Project Summary
5/21/2021
(Source; Budget to Actual Report Dated 5/11/2021)
Cost Center Description
CIP # Capital Improvement Program
Description of Project
Project Status
Percent
Project Name
Complete
Abandoning and redrilling of a new potable well for the park
buildings and ground, including the removal and
reinstallation of the well pump, downpipe, all necessary
Springfield Oaks Activity Center - Well
connections, testing and cleaning of the new water
3357 Replacement
distribution system.
Conceptually Approved - Nov 2020
95%
(FY2021 $830,558)
After completing the new water distribution system,
Construction Approved - January 2021
including theprevious testing of the existing well, it was
discovered by the contractors that the existing well was now
failing, due to fine sand particles within the new water
rlictrihirtinn cvctam
Installation of two (2) campground -style electrical
pedestals. Pedestals will be located where they can
best support events held at the park.
Completed in conjunction with the
Perimeter Pathway and Sports Field
Catalpa Oaks - Storage & Electrical Pedestals
Programs and events in southeast Oakland County are
Grading & Irrigation Projects
2821 (FY2018/FY2019 - $54,916)
frequently held at Catalpa Oaks. The pedestals are
Conceptually Approved - June 2018
90%
intended to increase the capacity for large recreational
Construction Approved - March 2019
events by providing electricity for mobile units and
Construction Begins - Spring 2019
stages.
Holly Oaks ORV Park - Contact Station
Installation of a 10'x20' movable contact station
Bids have been received pending
90%
(MDNR Funded - $20,000)
located at the controlled entrance to the ORV Park,
Adminstrative approval by the MDNR
3171
including the electrical service.
Contact station to provide a controlled park entrance
for staff and guests.
47
Pending FY2017 - FY2021 Capital Project Summary 5/21/2021
(Source; Budget to Actual Report Dated 5/11/2021)
Cost Center Description
CIP # Capital Improvement Program Description of Project Project Status Percent
Project Name Complete
Replace the HVAC air handler, condenser unit and
other equipment installed in 1971 used for building
heating, cooling and ventilation located in the Activity
Center. A new data drop and an Energy Management
Springfield Oaks Activity Center - HVAC System upgrade will be included in this project. Conceptual Approval - January 2020
3070 Replacement Construction Approval - August 2020 90%
(FY2020 - $275,000) Project is part of the park system -wide management of Postponed Until October 2020
building equipment. Replacement is scheduled when
warranted by the age and condition of equipment and
is intended to reduce unscheduled replacement and
increase efficiencies.
Replacement of the existing outdated network system
Independence Oaks - Nature Center Network with a high speed network.
3168 Upgrade Construction Approval - April 2020 50%
(FY2020 - $30,000) To Provide increased customer service for the Point of
Sale and provide network reliability for staff.
Springfield Oaks - Mill Pond Dam Removal &
Restoration (Engineering - $168,530)
3128
Scope: Design, engineer and implement removal of the
Mill Pond Dam and restoration of the upstream and
downstream areas. Apply for identified grant programs
to off -set project costs. Project is in collaboration with
Springfield Township, pursuant to existing inter -local
agreement.
Need: Dam was re -constructed circa 1972, culvert
installed at that time is undersized for upstream flow,
requiring armoring of dam. Maintenance and
structural issues were identified in 2011, which led to
development of the interlocal agreement. Dam cannot
be repaired due to deformation of spillway outlet pipe.
Options were to replace or remove. Township Board
and OCPRC agreed on removal as most appropriate
Engineering Approval December 2019
Conceptual Approval - Sept 2020 20%
48
Pending FY2017 - FY2021 Capital Project Summary
(Source; Budget to Actual Report Dated 5/11/2021)
Cost Center Description
CIP # Capital Improvement Program
Project Name
Springfield Oaks Activity Center
Storm Water Improvements
2559 (FY2019 - $27,027)
(FY2020 - $100,000)
3411 Addison Oaks - Maintenance Yard Paving
(FY2021- $29,106)
3412 Groveland Oaks - Basketball Court Paving
Groveland Oaks - Pedestrian Bridge Replacement
3071 (FY2020 - $15,000)
(FY2022 - $500,000)
Description of Project
Scope; Create a Stormwater Management Master Plan for
the entire Springfield Oaks Property.
Need: A stormwater management master plan is needed for
both the SAC and SPG portions of Springfield Oaks. Major
needs in SAC include addressing high volume storm volumes
and scouring at the N end of the property, extending into the
drainage ditches along Andersonville Rd, planning for future
paving requests by the OC Fair Board, animal waste pollution
prevention BMPs in the CBs associated with the barns. Issues
on the golf course side involve storm system planning for
clubhouse renovations, preventative and reactionary culvert
replacements,
Project Status
Commission Approved
Design/Engineering - March 2019
Postponed
As part of the FY2021 Pavement Maintenance
Program, Completion of the final phase of aspalt paving
of the 2015 maintenance yard improvements. Construction Approved -March 2021
As part of the FY2021 Pavement Maintenance
Program, mill and resurface the entire ashphalt
basketball court located near the existing recreational
pavilion.
Construction Approved - March 2021
The 1980's installed court no longer can be maintained
safely through annual crack filling, cutting and
patching.
Engineering/Design for the replacement of the existing
150' steel arch frame pedestrian bridge
Pedestrian bridge was installed in 1979; last inspected
in 2013 and 2018. Regular inspections have identified
structural issues with the existing steel frame and
concrete abuments that need to be addressed in the
near future. Refer to structural engineering report.
Structural inspections not needed until 15 years after
replacement is completed.
Conceptual Approval - June 2020
Construction Approval -
Postponed until FY2022
5/21/2021
Percent
Complete
15%
10%
10%
10%
49
CIP #
3363
Cost Center Description
Capital Improvement Program
Project Name
Springfield Oaks Golf - Park House Roof
Replacement
(FY2021 $7,000)
Pending FY2017 - FY2021 Capital Project Summary
(Source; Budget to Actual Report Dated 5/11/2021)
Description of Project Project Status
Remove and replace the existing 25+ year old asphalt shingle
roof by Facilities Maintenance staff, including all necessary
plywood decking, underlayments, facia, soffit and gutters. Administratively Approved -Jan 2020
Existing roof has been repaired numerous times for leaks.
5/21/2021
Percent
Complete
0%
50
Pending FY2017 - FY2021 Capital Project Summary
(Source; Budget to Actual Report Dated 5/11/2021)
Cost Center Description
CIP # Capital Improvement Program Description of Project
Project Name
Previously Reported Projects that are 100% complete and are in the process of closure.
CIP Project Names
2915 Independence Oaks Bailey House Mitigation
3302 Red Oaks Nature Center - Emergency HVAC Replacement
3227 Springfield Oaks Activity Center - Network Upgrade
Project Status
5/21/2021
Percent
Complete
51
JUNE 2, 2021
AGENDA ITEM No. 1OA-1
ADMINISTRATION
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Jeff Phelps, Fiscal Services Coordinator
Submitted: May 26, 2021
Subject: Conceptual Approval of Proposed FY 2022-2024 Budget
Proposed FY 2022 Capital Equipment Budget
Proposed FY 2022 Capital Improvement Projects/Maintenance Management Plan Budget
INTRODUCTION AND HISTORY
The proposed FY2022-FY2024 budget being submitted for conceptual approval is the result of an ongoing
process consisting of reviews of business operations, financial planning, staff and Parks Commission input and
review. The following are highlights of the process.
1) Property Tax Levy - Based on revised estimates of taxable value presented in the L-4029 form as
follows:
FY2022 - $22,225,000
FY2023 - $23,104,200
FY2024 - $23,880,900
Countywide taxable value is increased 3.85% over last year, from $62.9 billion to $65.3 billion and the
Headlee millage rollback reduces the millage to .347 from the previous year's .35.
2) Salaries, Fringe Benefits and Operating Budget - The FY2022 budget includes a request for four (4)
PTNE positions for Cooperative Invasive Species Management Areas (CISMA). The operating budget
includes the creation of a new Natural Resources cost center (5060911) and two programs, Natural
Resources and CISMA.
The largest five operating expense line -items (other than salaries, fringe benefits, budgeted equity
adjustments or deprecation) are:
1.
General Program Admin (Maint. Mgt/Natural Resources.)
$ 1,860,769
2.
Security Expense
$ 1,190,642
3.
Grounds Maintenance
$ 1,129,250
4.
Indirect Costs
$ 1,023,000
5.
Info Tech Operations
$ 622,907
3) Capital Impact on Fund Balance - The FY2022 annual Capital Improvement budget is set at
$1,558,750 and $282,500 for Capital Equipment is budgeted.
52
4) Budgeted Equity Adjustments - is the projected amount from the operating budget that will increase
Unrestricted Net Position at the end of the fiscal year.
FY2022 - $1,825,977
FY2023 - $3,169,111
FY2024 - $3,651,261
Staff and I encourage the Commission's review and participation of the Proposed FY 2022-2024 OCPR
Commission Budget. If you have any questions please do not hesitate to contact staff prior to the meeting.
After review of the Proposed FY 2022-2024 OCPR Commission Budget it is recommended to conceptually
approve this document and forward it to the Oakland County Board of Commissioners for the July 1, 2021,
submittal deadline, and OC BOC final approval on September 15, 2021.
If the Commission wishes to make any modifications to this document at a later time, revisions may still be made
as long as they are before the Board of Commissioners approval in September.
MOTION
Move to conceptually approve the Proposed FY 2022 Oakland County Parks and Recreation Commission
Budget in the amount of $34,197,675; the Proposed FY2022 Capital Equipment Budget in the amount of
$607,500; and the Proposed FY2022 Capital Improvement Projects/Maintenance Management Plan
Budget in the amounts of $4,406,000 for Capital Improvement Projects and $1,860,769 for the
Maintenance Management Plan (General Program Administration), and forward it to the Oakland County
Board of Commissioners for inclusion in the Oakland County Executive's recommended FY 2022-2024
Proposed Budget.
53
Fund: I50800- Parks and Recreation I OAKLAND COUNTY, MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive Budget Recommendation - Categorical Variance
FY2019
FY2020
FY 2021
FY 2022
Inc./(Dec.) FY 2021 Amended to
FY 2023
Inc./(Dec.) FY 2022 Rec. to
FY 2024
Inc./(Dec.) FY 2023 Rec. to
Adopted I
Amended
County Exec.
FY 2022 Co. Exec. Rec.
County Exec.
FY 2023 Co. Exec. Rec.
County Exec.
FY 2024 Co. Exec. Rec.
Account Number/Description
Actual
Actual
Budget
Budget
Recommended
$ I
%
Recommended
$ I
%
Recommended
$ I
%
Revenues
Property taxes
13,197,396
13,735,450
13,765,000
21,611,300
22,225,000
613,700
2.84%
23,104,200
879,200
3.96%
23,880,900
776,700
3.36%
State Grants
296,449
301,929
0
199,000
0
(199,000)
-100.00%
0
0
0.00%
0
0
0.00%
Other lntergovern. Revenues
0
0
250,000
250,000
300,000
50,000
20.00%
300,000
0
0.00%
300,000
0
0.00%
Charges for Services
10,320,159
6,334,009
10,903,416
10,903,416
11,087,375
183,959
1.69%
11,087,375
0
0.00%
11,087,375
0
0.00%
Contributions
159,458
277,274
113,300
115,344
205,300
89,956
77.99%
205,300
0
0.00%
205,300
0
0.00%
Investment Income
504,968
377,134
440,000
340,000
380,000
40,000
11.76%
380,000
0
0.00%
380,000
0
0.00%
Planned Use of Fund Balance
0
0
2,611,046
0
0
0
0.00%
0
0
0.00%
0
0
0.00%
Other Revenues
55,248
31,185
0
45,586
0
(45,586)
-100.00%
0
0
0.00%
0
0
0.00%
Capital Contributions
53,811
2,923
0
25,000
0
(25,000)
-100.00%
0
0
0.00%
0
0
0.00%
Transfers In
0
216,100
0
25,958
0
(25,958)
-100.00%
0
0
0.00%
0
0
0.00%
Grand Total Revenues
24,587,489
21,276,004
28,082,762
33,515,604
34,197,675
682,071
2.04%
35,076,875
879,200
2.57%
35,853,575
776,700
2.21%
Expenses I
Salaries
9,786,710
8,374,702
10,994,162
10,999,162
11,485,477
486,315
4.42%
11,714,477
229,000
1.99%
11,947,777
233,300
1.99%
Fringe Benefits
3,494,836
3,480,233
3,848,075
3,848,325
4,144,533
296,208
7.70%
4,204,783
60,250
1.45%
4,266,033
61,250
1.46%
Contractual Services
6,946,733
5,740,016
7,229,772
7,381,584
8,673,526
1,291,942
17.50%
8,618,422
(55,104)
-0.64%
8,618,422
0
0.00%
Commodities
1,250,360
609,910
1,213,415
1,213,415
1,660,765
447,350
36.87%
1,210,765
(450,000)
-27.10%
1,210,765
0
0.00%
Depreciation
3,176,778
3,235,801
2,874,797
3,289,297
3,219,547
(69,750)
-2.12%
3,219,547
0
0.00%
3,219,547
0
0.00%
Intergovernmental
0
0
276,320
797,570
1,413,080
615,510
77.17%
1,200,000
(213,080)
-15.08%
1,200,000
0
0.00%
Internal Services
1,611,741
1,606,111
1,616,221
1,616,221
1,739,770
123,549
7.64%
1,739,770
0
0.00%
1,739,770
0
0.00%
Transfers Out
122,515
104,577
30,000
30,000
35,000
5,000
16.67%
0
(35,000)
-100.00%
0
0
0.00%
Budgeted Equity Adjustment
0
0
0
4,340,030
1,825,977
(2,514,053)
-57.93%
3,169,111
1,343,134
73.56%
3,651,261
482,150
15.21%
Grand Total Expenditures
26,389,673
23,151,350
28,082,762
33,515,604
34,197,675
682,071
2.04%
35,076,875
879,200
2.57%
35,853,575
776,700
2.21%
Revenue Over/(Under) Expenses
(1,802,184)
(1,875,346)
0
0
0
0
0
0
0
0
54
PARKS AND RECREATION COMMISSION
BUDGET HIGHLIGHTS
FY 2022/2023/2024 RECOMMENDED BUDGET
FY 2022 DEPARTMENT REVENUES
Increase or (Decrease) compared to the FY 2021 Amended Budget:
• Property tax revenue increased $613,700 based on a projected increase in taxable value, Headlee rollback factor, and anticipated collection rate.
• State grants decrease of ($199,000) due to one-time grant per MR#20655 Approval of FY2021 Michigan Department of Natural Resources Off -
road Vehicle Trail Improvement Fund Program Award (21-067).
• Other Intergovernmental Revenues for personal property tax loss reimbursement are increased $50,000 based on current trend.
• Overall Charges for Services increased $183,959 due to bringing the budget in -line with current trends including:
Greens Fees $154,300 due to golf course rate increase recommendations from golf consultant, Fees Day Use $91,400, Rental Facilities $72,250,
Fees Driving Range $17,000 based on current trends. Partially offset by decreases in Sales Retail ($77,000), Commission Food Services ($26,100),
Special Contracts ($18,000), Rental Equipment ($12,000), Rent House ($9,541), Temporary Licenses ($7,000) and Water Feature Ride ($6,000)
based on current trends.
• Contributions increased to $125,000 in total, for an anticipated $95,000 state grant contribution for invasive species management and a $30,000
state grant for the Holly Oaks off -road vehicle park.
• Investments is increased $40,000 due to reduced FY2021 amended budget and projected investment returns.
• Capital Contributions are reduced ($25,000) reflective of MR#21151 Saginaw Bay Watershed FY2021 grant acceptance.
• Other Revenues are reduced to zero reflecting one-time budget amendments made in FY2021 for Prior Year Adjustments ($43,559) and Refund
Prior Years Expenditure ($2,027).
• Transfers In are reduced to zero due to one-time occurrence in FY2021 for to MR#21053 Re -Establishment of the Oakland Native Plants Initiative,
$25,958.
FY 2022 DEPARTMENT EXPENDITURES
Increase or (Decrease) compared to the FY 2021 Amended Budget:
• Controllable Personnel increased $782,523 based on current usage of staff and an adjustment to fringe benefits parkwide to reflect current trend
and a parks commission recommendation to create four (4) PTNE positions for Cooperative Invasive Species Management Areas (CISMA).
• Contractual Services increased $1,291,942 for General Program Administration, $879,362 reflecting the creation of a natural resources cost center,
Advertising $138,000, Contracted Services $133,200, Building Maintenance Charges $61,800, Equipment Rental $54,800, Security Expense
$17,700, Public Information $16,215 and Charge Card Fee $14,550 bringing accounts in line with current trends. Partially offset by decreases in
Grounds Maintenance ($15,487), Water and Sewer Charges ($9,750), Electrical Service ($6,500) and Equipment Maintenance ($5,750) bringing
accounts in line with historical trends.
• Overall Commodities increased $447,350 due to the anticipated Expendable Equipment purchase of golf carts costing $444,900.
• Depreciation expense decreased ($69,750) based on the current level of depreciable assets.
• Intergovernmental is increased to $1,413,080, reflecting $1,200,000 for park partnership millage initiatives and a remaining appropriation of
$213,080 per M.R. #19042 agreement with the City of Royal Oak for the development of Normandy Oaks.
55
• Internal Services is increased $123,649 to reflect current trends for Info Tech Operations $49,580, Insurance Fund $38,950, Motor Pool $18,669,
Drain Equipment $14,000, and Telephone Communications $11,350. Partially offset by Maintenance Department Charges ($9,500) which is
budgeted in a Non -Departmental and transferred to departments as needed per the General Appropriations Act. In addition, an increase in Insurance
Fund $38,950 is due to fluctuations associated with the allocation methodology used for purposes of assigning risk to the County's various cost
centers, which is based on historical experience (50%) and current exposure of budgeted positions (50%).
• Transfers Out increased $35,000 due to the anticipated purchase of a vehicle for CISMA.
• Budgeted Equity Adjustments is decreased ($2,514,053) relative to increases in Property Tax revenue and other revenue adjustments and offset by
the operating expense variances explained above.
FY 2023 DEPARTMENT REVENUES
Increase or (Decrease) compared to the FY 2021 Recommended Budget:
Same as FY 2021 Recommended Revenue Budget except for these specific adjustments:
• Property Tax Levy currently increased $879,200 based on projected property tax values.
FY 2023 DEPARTMENT EXPENDITURES
Increase or (Decrease) compared to the FY 2021 Recommended Budget:
• Salaries and Fringe Benefits are increased $289,250 due to a 2% general salary increase recommended by the County Executive.
• Contractual Expenses is reduced ($55,104) based on adjustments to the General Program Administration account based on scheduled operating
maintenance projects.
• Commodities are reduced ($450,000) due to the one-time purchase of golf carts in FY2022.
• Intergovernmental is reduced ($213,080) according to M.R. # 19042 agreement with the City of Royal Oak for the development of Normandy Oaks.
• Transfers Out decreased ($35,000) due to vehicle purchases in FY 2022.
• Budgeted Equity Adjustments is increased $1,343,134 relative to increases in Property Tax revenue and offset by the operating expense variances
explained above.
FY 2024 DEPARTMENT REVENUES
Increase or (Decrease) compared to the FY 2023 Recommended Budget:
• Property Tax Levy currently increased $776,700 based on projected property tax values.
FY 2024 DEPARTMENT EXPENDITURES
Increase or (Decrease) compared to the FY 2022 Recommended Budget:
• Salaries and Fringe Benefits are increased $294,550 due to a 2% general salary increase recommended by the County Executive.
• Budgeted Equity Adjustments is increased $482,150 relative to increased Property Tax revenue and offset by general salary increase
56
Fund: 150800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive Budget Recommendation
[
FY 2021
I
FY 2022
FY 2023
FY 2022
FY
FY 2024
I
FY 2020
Adopted
Amended
Amended
I
Amended
County Exec.
Couconty Exec.
y . I
County Exec.
Account Number/Description
Actual I
Bud et
9
I+
Budget
9
Plan
Plan
Recommended
Remmended
Recommended
Revenues I
Revenue
Property taxes
601208
Delinquent Tax Prior Years
423,203
25,000
25,000
25,000
25,000
525,000
525,000
525,000
601637
Property Tax Levy
13,312,247
13,740,000
21,586,300
14,088,500
14,088,500
21,700,000
22,579,200
23,355,900
13,735,450
13,765,000
21,611,300
14,113,500
14,113,500
22,225,000
23,104,200
23,880,900
State Grants
615572
State Capital Grants
0
0
199,000
0
0
0
0
0
0
0
199,000
0
0
0
0
0
Other lnteraovern.Revenues
620573
Local Comm Stabilization Share
301,929
250,000
250,000
250,000
250,000
300,000
300,000
300,000
301,929
250,000
250,000
250,000
250,000
300,000
300,000
300,000
Charaes for Services
630084
Antenna Site Management
65,709
66,306
66,306
66,306
66,306
68,306
68,306
68,306
630301
Commission Contracts
18,513
40,750
40,750
40,750
40,750
40,900
40,900
40,900
630308
Commission Food Services
26,502
78,495
78,495
78,495
78,495
52,395
52,395
52,395
630469
Deck Tennis
2,600
4,000
4,000
4,000
4,000
4,000
4,000
4,000
630644
Entrance Fees Gen Admission
2,112
1,825,000
1,825,000
1,825,000
1,825,000
1,825,000
1,825,000
1,825,000
630651
Entrance Fees Swimming Class
0
13,000
13,000
13,000
13,000
13,000
13,000
13,000
630693
Fees Camping
1,143,154
1,554,000
1,554,000
1,554,000
1,554,000
1,554,000
1,554,000
1,554,000
630700
Fees Day Use
690,329
1,092,100
1,092,100
1,092,100
1,092,100
1,183,500
1,183,500
1,183,500
630707
Fees Driving Range
92,958
93,000
93,000
93,000
93,000
110,000
110,000
110,000
630847
Greens Fees
2,098,363
2,436,500
2,436,500
2,436,500
2,436,500
2,590,800
2,590,800
2,590,800
631001
Interest on Delinquent Taxes
(137)
(1,000)
(1,000)
(1,000)
(1,000)
(1,000)
(1,000)
(1,000)
631127
Maintenance Contracts
44,391
8,000
8,000
8,000
8,000
8,000
8,000
8,000
631253
Miscellaneous
27,496
3,815
3,815
3,815
3,815
4,315
4,315
4,315
631330
NSF Check Fees
0
25
25
25
25
25
25
25
631743
Refunds Miscellaneous
14,159
4,900
4,900
4,900
4,900
6,900
6,900
6,900
631771
Reimb 3rd Party
0
200
200
200
200
200
200
200
631799
Reimb Contracts
252,599
278,100
278,100
278,100
278,100
278,100
278,100
278,100
631911
Rent House
66,872
71,125
71,125
71,125
71,125
61,584
61,584
61,584
631918
Rental Equipment
26,268
79,400
79,400
79,400
79,400
67,400
67,400
67,400
631925
Rental Facilities
345,940
649,700
649,700
649,700
649,700
721,950
721,950
721,950
631932
Rental Golf Carts
951,618
1,152,000
1,152,000
1,152,000
1,152,000
1,152,000
1,152,000
1,152,000
631946
Rental Units or Events
38,750
173,000
173,000
173,000
173,000
173,000
173,000
173,000
632037
Sales Retail
347,647
1,095,500
1,095,500
1,095,500
1,095,500
1,018,500
1,018,500
1,018,500
632128
Special and Sanctioned Races
6,782
0
0
0
0
0
0
0
632135
Special Contracts
42,340
172,500
172,500
172,500
172,500
154,500
154,500
154,500
632261
Temporary Licenses
24,000
7,000
7,000
7,000
7,000
0
0
0
632443
Water Feature Ride
0
6,000
6,000
6,000
6,000
0
0
0
632471
Weekly Races
5,046
0
0
0
0
0
0
0
6,334,009
10,903,416
10,903,416
10,903,416
10,903,416
11,087,375
11,087,375
11,087,375
57
Fund: 50800 - Parks and Recreation
OAKLAND
COUNTY,
MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive
Budget Recommendation
[
FY 2021
I
FY 2022
FY 2023
FY 2022
FY
FY 2024
I FY 2020
Adopted
Amended
Amended
I
Amended
County Exec.
y . I
Couconty Exec.
County Exec.
Account Number/Description
Actual I
Bud et
g
I+
Budget
g
Plan
Plan
Recommended
Remmended
Recommended
Contributions
650104 Contributions Operating
190,051
800
2,844
800
800
800
800
800
650105 Contributions -State Grants
0
30,000
30,000
30,000
30,000
125,000
125,000
125,000
650305 Sponsorships
84,300
82,500
82,500
82,500
82,500
79,500
79,500
79,500
274,351
113,300
115,344
113,300
113,300
205,300
205,300
205,300
Investment Income
655077 Accrued Interest Adjustments
28,959
40,000
40,000
40,000
40,000
30,000
30,000
30,000
655385 Income from Investments
348,175
400,000
300,000
400,000
400,000
350,000
350,000
350,000
377,134
440,000
340,000
440,000
440,000
380,000
380,000
380,000
Planned Use of Fund Balance
665882 Planned Use of Balance
0
2,611,046
0
2,259,128
2,046,048
0
0
0
0
2,611,046
0
2,259,128
2,046,048
0
0
0
Other Revenues
670114 Cash Overages
357
0
0
0
0
0
0
0
670456 Prior Years Adjustments
20,146
0
43,559
0
0
0
0
0
670570 Refund Prior Years Expenditure
9,868
0
2,027
0
0
0
0
0
670627 Sale of Equipment
92
0
0
0
0
0
0
0
670741 Sale of Scrap
723
0
0
0
0
0
0
0
31,185
0
45,586
0
0
0
0
0
Revenue
21,054,058
28,082,762
33,464,646
28,079,344
27,866,264
34,197,675
35,076,875
35,853,575
Other Financina Sources
Capital Contributions
690189 Capital Asset Contributions
2,923
0
25,000
0
0
0
0
0
2,923
0
25,000
0
0
0
0
0
Transfers In
695500 Transfers In
216,100
0
25,958
0
0
0
0
0
216,100
0
25,958
0
0
0
0
0
Other Financing Sources
219,023
0
50,958
0
0
0
0
0
Grand Total Revenues
21,273,081
28,082,762
33,515,604
28,079,344
27,866,264
34,197,675
35,076,875
35,853,575
58
Fund: 150800 - Parks and Recreation
I Account Number/Description
(Expenditures I
Personnel
Salaries
702010
Salaries Regular
702030
Holiday
702050
Annual Leave
702073
Parental Leave
702080
Sick Leave
702100
Retroactive
702110
Per Diem
702140
Other Miscellaneous Salaries
702190
Workers Compensation Pay
702200
Death Leave
702300
Disaster Non -Prod Salaries
702320
Disaster Premium Salaries
712020
Overtime
712040
Holiday Overtime
712090
On Call
Frinae Benefits
722740
Fringe Benefits
722750
Workers Compensation
722760
Group Life
722770
Retirement
722780
Hospitalization
722790
Social Security
722800
Dental
722810
Disability
722820
Unemployment Insurance
722850
Optical
722900
Fringe Benefit Adjustments
Personnel
OAKLAND COUNTY, MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive Budget Recommendation
FY 2020 FY 2021 FY 2022 FY 2023 FY 2022 FY 2023 FY 2024
Actual Adopted I Amended Amended Amended County Exec. County Exec. County Exec.
Budget Budget I Plan I Plan I Recommended I Recommended I Recommended
7,173,123
10,773,462
10,778,462
10,833,986
10,833,986
11,261,927
11,486,727
11,715,827
239,160
0
0
0
0
0
0
0
233,406
0
0
0
0
0
0
0
15,977
0
0
0
0
0
0
0
100,324
0
0
0
0
0
0
0
6,702
0
0
0
0
0
0
0
7,881
9,500
9,500
9,500
9,500
9,500
9,500
9,500
21,700
0
0
0
0
0
0
0
1,875
0
0
0
0
0
0
0
8,864
0
0
0
0
0
0
0
268,910
0
0
0
0
0
0
0
128,194
0
0
0
0
0
0
0
122,503
179,900
179,900
179,900
179,900
172,750
176,150
179,550
8,080
1,000
1,000
1,000
1,000
1,000
1,000
1,000
38,003
30,300
30,300
30,300
30,300
40,300
41,100
41,900
8,374,703
10,994,162
10,999,162
11,054,686
11,054,686
11,485,477
11,714,477
11,947,777
0
3,842,419
3,842,669
3,877,019
3,877,019
4,143,679
4,203,929
4,265,179
221,050
0
0
0
0
0
0
0
11,561
0
0
0
0
0
0
0
1,513,300
0
0
0
0
0
0
0
1,081,362
0
0
0
0
0
0
0
456,745
0
0
0
0
0
0
0
90,803
0
0
0
0
0
0
0
84,117
0
0
0
0
0
0
0
12,492
0
0
0
0
0
0
0
8,803
0
0
0
0
0
0
0
0
5,656
5,656
854
854
854
854
854
3,480,233
3,848,075
3,848,325
3,877,873
3,877,873
4,144,533
4,204,783
4,266,033
11,854,936
14,842,237
14,847,487
14,932,559
14,932,559
15,630,010
15,919,260
16,213,810
59
Fund: 150800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive Budget Recommendation
[
FY 2021
I
FY 2022
FY 2023
FY 2022
FY
FY 2024
I
FY 2020
Adopted
Amended
Amended
I
Amended
County Exec.
y . I
Couconty Exec.
County Exec.
Account Number/Description
Actual I
Bud et
9
I+
Budget
9
Plan
Plan
Recommended
Remmended
Recommended
ODeratina
Expenses
Contractual Services
730037
Adj Prior Years Exp
6,303
0
3,058
0
0
0
0
0
730044
Adj Prior Years Revenue
474
0
0
0
0
0
0
0
730072
Advertising
46,547
105,000
105,000
105,000
105,000
243,000
243,000
243,000
730114
Auction Expense
16
0
0
0
0
500
500
500
730121
Bank Charges
1,948
5,000
5,000
5,000
5,000
5,000
5,000
5,000
730198
Building Maintenance Charges
482,958
556,450
556,450
556,450
556,450
618,250
618,250
618,250
730240
Cash Shortage
594
0
0
0
0
0
0
0
730247
Charge Card Fee
135,134
161,750
161,750
161,750
161,750
176,300
176,300
176,300
730373
Contracted Services
111,909
99,900
99,900
99,900
99,900
233,100
233,100
233,100
730429
Custodial Services
23,501
25,250
25,250
25,250
25,250
24,000
24,000
24,000
730520
Design Fees
20,092
0
0
0
0
0
0
0
730562
Electrical Service
442,545
590,750
590,750
590,750
590,750
584,250
584,250
584,250
730576
Employee In -Service Training
0
0
0
0
0
2,000
2,000
2,000
730611
Employees Medical Exams
332
1,170
1,170
1,170
1,170
1,095
1,095
1,095
730646
Equipment Maintenance
358,144
460,500
460,500
460,000
460,000
454,750
454,750
454,750
730653
Equipment Rental
77,658
107,290
117,900
107,290
107,290
172,700
172,700
172,700
730786
Garbage and Rubbish Disposal
31,612
48,900
48,900
48,900
48,900
49,250
49,250
49,250
730789
General Program Administration
0
918,450
981,407
918,450
918,450
1,860,769
1,805,665
1,805,665
730814
Grounds Maintenance
1,286,726
1,069,550
1,144,737
1,069,550
1,069,550
1,129,250
1,129,250
1,129,250
730926
Indirect Costs
941,349
1,023,000
1,023,000
1,023,000
1,023,000
1,023,000
1,023,000
1,023,000
731059
Laundry and Cleaning
9,998
16,895
16,895
16,895
16,895
18,945
18,945
18,945
731073
Legal Services
1,545
500
500
500
500
0
0
0
731115
Licenses and Permits
27,500
33,275
33,275
33,275
33,275
37,525
37,525
37,525
731136
Logos Trademarks Intellect Prp
5,044
5,025
5,025
5,025
5,025
5,175
5,175
5,175
731143
Mail Handling -Postage Svc
2,780
0
0
0
0
0
0
0
731213
Membership Dues
13,363
18,520
18,520
18,520
18,520
20,535
20,535
20,535
731241
Miscellaneous
6,161
25,550
25,550
25,550
25,550
27,500
27,500
27,500
731269
Natural Gas
131,445
179,650
179,650
179,650
179,650
177,850
177,850
177,850
731339
Periodicals Books Publ Sub
162
850
850
850
850
1,200
1,200
1,200
731346
Personal Mileage
8,368
15,400
15,400
15,400
15,400
16,100
16,100
16,100
731388
Printing
30,393
68,050
68,050
68,050
68,050
67,450
67,450
67,450
731458
Professional Services
0
0
0
0
0
4,000
4,000
4,000
731500
Public Information
149,379
50,835
50,835
50,835
50,835
67,050
67,050
67,050
731626
Rent
27,206
54,415
54,415
54,415
54,415
54,415
54,415
54,415
731633
Rental Property Maintenance
7,384
13,600
13,600
13,600
13,600
10,700
10,700
10,700
731689
Security Expense
988,270
1,172,942
1,172,942
1,172,942
1,172,942
1,190,642
1,190,642
1,190,642
731780
Software Support Maintenance
14,702
16,480
16,480
16,480
16,480
18,140
18,140
18,140
731836
Sponsorship
3,275
8,700
8,700
8,700
8,700
8,700
8,700
8,700
731878
Sublet Repairs
0
600
600
600
600
0
0
0
731941
Training
32,059
45,925
45,925
45,925
45,925
46,785
46,785
46,785
732018
Travel and Conference
18,795
50,500
50,500
50,500
50,500
53,500
53,500
53,500
732020
Travel Employee Taxable Meals
807
600
600
600
600
500
500
500
60
Fund: 150800 - Parks and Recreation OAKLAND COUNTY, MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive Budget Recommendation
[
FY 2021
I
FY 2022
FY 2023
FY 2022
FY
FY 2024
I
FY 2020
Adopted
Amended
Amended
I
Amended
County Exec.
County Exec.
y . I
County Exec.
Account Number/Description
Actual I
Bud et
g
I+
Budget
g
Plan
Plan
Recommended
Recommended
Recommended
732039
Twp and City Treas Bonds
2,337
2,500
2,500
2,500
2,500
2,500
2,500
2,500
732046
Uncollectable Accts Receivable
55,360
0
0
0
0
0
0
0
732102
Water and Sewage Charges
235,709
274,250
274,250
274,250
274,250
264,500
264,500
264,500
732165
Workshops and Meeting
134
1,750
1,750
1,750
1,750
2,600
2,600
2,600
796500
Budgeted Equity Adjustments
0
0
4,340,030
0
0
1,825,977
3,169,111
3,651,261
5,740,016
7,229,772
11,721,614
7,229,272
7,229,272
10,499,503
11,787,533
12,269,683
Non -Departmental
0
0
0
0
0
0
0
0
Commodities
750063
Custodial Supplies
48,550
79,550
79,550
79,550
79,550
78,300
78,300
78,300
750140
Employee Footwear
2,441
7,140
7,140
7,140
7,140
7,800
7,800
7,800
750154
Expendable Equipment
65,612
134,400
134,400
134,400
134,400
579,300
129,300
129,300
750287
Maintenance Supplies
3,024
3,300
3,300
3,300
3,300
3,550
3,550
3,550
750385
Merchandise
200,677
487,600
487,600
487,600
487,600
442,600
442,600
442,600
750392
Metered Postage
4,290
8,000
8,000
8,000
8,000
6,500
6,500
6,500
750399
Office Supplies
60,506
47,400
47,400
47,400
47,400
51,600
51,600
51,600
750448
Postage -Standard Mailing
180
0
0
0
0
0
0
0
750476
Recreation Supplies
54,040
113,800
113,800
113,800
113,800
121,900
121,900
121,900
750504
Small Tools
79,813
119,975
119,975
119,975
119,975
122,665
122,665
122,665
750511
Special Event Supplies
59,902
143,400
143,400
143,400
143,400
177,100
177,100
177,100
750581
Uniforms
30,875
68,850
68,850
68,850
68,850
69,450
69,450
69,450
609,910
1,213,415
1,213,415
1,213,415
1,213,415
1,660,765
1,210,765
1,210,765
Depreciation
761042
Depreciation Park Improvements
1,917,727
1,746,537
1,954,437
1,746,537
1,746,537
1,936,187
1,936,187
1,936,187
761084
Depreciation Buildings
896,913
841,250
901,150
841,250
841,250
899,750
899,750
899,750
761121
Depreciation Equipment
403,213
248,610
415,610
248,610
248,610
373,910
373,910
373,910
761156
Depreciation Vehicles
17,948
38,400
18,100
38,400
38,400
9,700
9,700
9,700
3,235,801
2,874,797
3,289,297
2,874,797
2,874,797
3,219,547
3,219,547
3,219,547
Intergovernmental
762011
Transfer to Municipalities
0
276,320
797,570
213,080
0
1,413,080
1,200,000
1,200,000
0
276,320
797,570
213,080
0
1,413,080
1,200,000
1,200,000
Operating Expenses
9,585,727
11,594,304
17,021,896
11,530,564
11,317,484
16,792,895
179417,845
17,899,995
61
Fund: 150800 - Parks and Recreation
Account Number/Description
Internal Support
Internal Services
770631
Bldg Space Cost Allocation
771639
Drain Equipment
773630
Info Tech Development
774636
Info Tech Operations
774637
Info Tech Managed Print Svcs
774677
Insurance Fund
775754
Maintenance Department Charges
776659
Motor Pool Fuel Charges
776661
Motor Pool
778675
Telephone Communications
Internal Support
Transfers/Other Sources (Uses)
Transfers Out
788001 Transfers Out
Transfers/Other Sources (Uses)
Grand Total Expenditures
Revenues Over/(Under) Expenses
OAKLAND COUNTY, MICHIGAN
FY2022 AND FY2023 AND FY2024 County Executive
Budget Recommendation
FY 2021
FY 2022
FY 2023
FY 2022
FY 2023
FY 2024
FY 2020
Adopted
Amended
Amended
Amended
County Exec.
County Exec.
County Exec.
Actual
Budget I
Budget
Plan
Plan
Recommended
Recommended
Recommended
26,034
0
0
0
0
0
0
0
8,240
27,000
27,000
27,000
27,000
41,000
41,000
41,000
27,720
25,000
25,000
25,000
25,000
25,000
25,000
25,000
628,396
573,327
573,327
573,327
573,327
622,907
622,907
622,907
21,383
28,950
28,950
28,950
28,950
27,450
27,450
27,450
308,168
252,050
252,050
252,050
252,050
291,000
291,000
291,000
56,338
78,500
78,500
78,500
78,500
69,000
69,000
69,000
41,919
89,820
89,820
89,820
89,820
91,820
91,820
91,820
356,295
410,754
410,754
410,754
410,754
429,423
429,423
429,423
131,618
130,820
130,820
130,820
130,820
142,170
142,170
142,170
1,606,111
1,616,221
1,616,221
1,616,221
1,616,221
1,739, 770
1,739,770
1,739, 770
1,606,111
1,616,221
1,616,221
1,616,221
1,616,221
1,739,770
19739,770
1,739,770
104,577
30,000
30,000
0
0
35,000
0
0
104,577
30,000
30,000
0
0
35,000
0
0
104,577
30,000
30,000
0
0
35,000
0
0
23,151,350
28,082,762
33,515,604
28,0799344
27,866,264
34,197,675
35,076,875
35,853,575
(1,878,269)
0
0
0
0
0
0
0
62
JUNE 2, 2021 AGENDA ITEM NO. 10 A-2
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman McGillivray and Commission Members
From: Susan Wells, Interim Executive Officer
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Donna Folland, Senior Planner
Submitted: March 8, 2021
Subject: Proposed FY2022-FY2026 Asset Management Plans (Conceptual Approval)
Capital Improvement Program Plan (CIP) Net Position
Maintenance Management Plan (MMP) Operating Budget
Natural Resource Management Plan (NR), Operating Budget
PROJECT CATEGORIES
Agenda Type:
Approval Type
Project Type:
SUMMARY
Consent Agenda
Conceptual Approval
Capital Improvement
Regular Agenda
Construction Approval
✓ Maintenance
✓ Reports
General Approval ✓
✓ Receive & File
1. Proposed FY2022-FY2026 Asset Management Plans:
a. This proposed Asset Management Plan has been developed by staff and Commission for capital
improvement, facility maintenance and natural resource management of over 230 Oakland County
Parks and Recreation Commission (OCPRC) assets, buildings, natural areas, and recreational
features within 14 park locations, beginning the FY2022 budgetary review process. See Attachment
A for the preliminary program/project lists and a preliminary 5-year forecast.
i. Beginning in FY2022, the NR program will be separated from the MMP.
This proposed plan and forecast are guided by the following Strategic Action Plan goal to manage
assets and infrastructure: Sustainably reinvest in existing assets and infrastructure, make new
investments when supported by fiscal resources, recreational trends, public engagement, and
usage data'.
i. The list represents a 100% reinvestment in existing assets and facilities
ii. Park system assets have an estimated total replacement value of $119,814,3301.
Calculated reinvestment rate in FY2022 is 4.97%.3
c. Past budget constraints have resulted in deferral of reinvestment in existing assets.
i. A minimum of $26,325,228 in deferred asset management reinvestments have been identified.
' The Strategic Action Plan was approved by OCPRC on 1/10/2018 and adopted by OC Board of Commissioners on 1/2/2018 as part
of the Parks and Recreation Master Plan 2018-2022.
2 Oakland County Parks' Annual Dashboard and Data Book for Fiscal Year 2020, page 25.
3 According to both the "National Research Council — Building Research Committee", and the "Association of Physical Plant
Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009, Harvey Kaiser", an estimated 2% - 4%
reinvestment (capital renewal) of the current replacement value of facilities is recommended.
63
ii. Condition assessments of existing assets and facilities to quantify needed reinvestment is a
continuing process.
iii. With the passage of the 2020 millage, the preliminary FY2022 program/project lists begin to
address this deferred reinvestment.
d. The proposed FY2022 Asset Management Plan budget recommended amounts include:
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan Subtotal $ 866,000
iv. TOTAL $ 5,956,800
ATTACHMENTS
Attachment A — Proposed FY2022-FY2026 Asset Management Plans
STAFF RECOMMENDATION
Staff recommend conceptual approval for the FY2022 Proposed Asset Management Plans, in the total amount
of $5,956,800, to be submitted to the Oakland County Board of Commissioners budget review and approval
process, as follows:
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan Subtotal $ 866,000
iv. TOTAL $ 5,956,800
MOTION
Move to conceptually approve the FY2022 Proposed Asset Management Plans, in the total amount of
$5,956,800, to be submitted to the Oakland County Board of Commissioners budget review and
approval process, as follows:
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan subtotal $ 866,000
iv. TOTAL $ 5,956,800
64
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
�CA
KLAND
COUNTY PARKS
FY2022- FY2026 Asset Management Plans
Capital Improvement Program (CIP)
Maintenance Management Plan (MMP)
Natural Resources Management Plan (NR)
Contents
I.Introduction.......................................................................................................................................3
Parks Commission Memo June 2, 2021.....................................................................................................................4
II.General Information..........................................................................................................................7
Asset Management Plans Development Timeline....................................................................................................7
Definitions.................................................................................................................................................................8
ProgramDescriptions..............................................................................................................................................14
PlanningReview......................................................................................................................................................18
Park Planning and Project Workflow.......................................................................................................................22
BudgetCenter Abbreviations..................................................................................................................................23
UnitDescriptions.....................................................................................................................................................24
III.Fiscal Information..........................................................................................................................25
Investmentin Assets...............................................................................................................................................25
Reinvestment in Existing Assets..............................................................................................................................25
Historical Reinvestment in Existing Assets..............................................................................................................26
ProjectPriorities......................................................................................................................................................27
IV.Capital Improvement Program........................................................................................................29
FY2022 Capital Improvement Program Project List................................................................................................30
FY2022-FY2026 Capital Improvement Program Forecast.......................................................................................33
V.Maintenance Management Plan.......................................................................................................41
FY2022 Maintenance Management Plan Project List.............................................................................................42
FY2022-FY2026 Maintenance Management Plan Forecast....................................................................................44
VI.Natural Resources Management Plan..............................................................................................49
FY2022 Natural Resources Management Project List.............................................................................................50
FY2022-FY2026 Natural Resources Management Forecast....................................................................................52
FY2022-FY2026 Natural Resources Management Outline......................................................................................54
VII.Project Scopes..............................................................................................................................61
FY2022-FY2026 Project Scopes...............................................................................................................................61
Draft: 5/22/2021 Page 1
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Draft: 5/22/2021 Page 2
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
I. Introduction
Parks Commission Memo June 2, 2021
Draft: 5/22/2021 Page 3
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
OAKLAND COUNTY PARKS & RECREATION
COMMISSION
AGENDA June 2, 2021 AGENDA ITEM NO.10-2
FACILITIES MAINTENANCE & DEVELOPMENT
To: Chairman McGillivray and Commission Members
From: Susan Wells, Interim Executive Officer
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Donna Folland, Senior Planner
Submitted: March 8, 2021
Subject: Proposed FY2022-FY2026 Asset Management Plans (Conceptual Approval)
Capital Improvement Program Plan (CIP) Net Position
Maintenance Management Plan (MMP) Operating Budget
Natural Resource Management Plan (NR), Operating Budget
PROJECT CATEGORIES
Agenda Type:
Consent Agenda
Regular Agenda
✓ Reports
Approval Type:
Conceptual Approval
Construction Approval
General Approval ✓
Project Type:
Capital Improvement
✓ Maintenance
✓ Receive & File
SUMMARY
1. Proposed FY2022-FY2026 Asset Management Plans:
a. This proposed Asset Management Plan has been developed by staff and Commission for capital
improvement, facility maintenance and natural resource management of over 230 Oakland County
Parks and Recreation Commission (OCPRC) assets, buildings, natural areas and recreational
features within 14 park locations, beginning the FY2022 budgetary review process. See Attachment
A for the preliminary program/project lists and a preliminary 5-year forecast.
i. Beginning in FY2022, the NR program will be separated from the MMP.
b. This proposed plan and forecast are guided by the following Strategic Action Plan goal to manage
assets and infrastructure: Sustainably reinvest in existing assets and infrastructure, make new
investments when supported by fiscal resources, recreational trends, public engagement, and
usage data'.
i. The list represents a 100% reinvestment in existing assets and facilities
' The Strategic Action Plan was approved by OCPRC on 1/10/2018 and adopted by OC Board of Commissioners on 1/2/2018 as part
of the Parks and Recreation Master Plan 2018-2022.
Draft: 5/22/2021 Page 4
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
ii. Park system assets have an estimated total replacement value of $119,814,3302.
Calculated reinvestment rate in FY2022 is 4.97%.3
c. Past budget constraints have resulted in deferral of reinvestment in existing assets.
i. A minimum of $26,325,228 in deferred asset management reinvestments have been identified.
ii. Condition assessments of existing assets and facilities to quantify needed reinvestment is a
continuing process.
iii. With the passage of the 2020 millage, the preliminary FY2022 program/project lists begin to
address this deferred reinvestment.
d. The proposed FY2022 Asset Management Plan budget recommended amounts include:
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan Subtotal $ 866,000
iv. TOTAL $ 5,956,800
ATTACHMENTS
Attachment A — Proposed FY2022-FY2026 Asset Management Plans
STAFF RECOMMENDATION
Staff recommend conceptual approval for the FY2022 Proposed Asset Management Plans, in the total amount
of $5,956,800, to be submitted to the Oakland County Board of Commissioners budget review and approval
process, as follows;
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan Subtotal $ 866,000
iv. TOTAL $ 5,956,800
MOTION
Move to conceptually approve the FY2022 Proposed Asset Management Plans, in the total amount of
$5,956,800, to be submitted to the Oakland County Board of Commissioners budget review and
approval process, as follows;
i. Capital Improvement Program subtotal $ 4,406,000
ii. Maintenance Management Plan subtotal $ 684,800
iii. Natural Resource Management Plan subtotal $ 866,000
iv. TOTAL $ 5,956,800
2 Oakland County Parks' Annual Dashboard and Data Book for Fiscal Year 2020, page 25.
3 According to both the "National Research Council — Building Research Committee", and the "Association of Physical Plant
Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009, Harvey Kaiser", an estimated 2% - 4%
reinvestment (capital renewal) of the current replacement value of facilities is recommended.
Draft: 5/22/2021 Page 5
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Draft: 5/22/2021 Page 6
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
II. General Information
Asset Management Plans Development Timeline
The Asset Management Plans comprise proposed projects for the Capital Improvement Program (CIP),
Maintenance Management (MMP), and Natural Resources Management (NR) over five years.
Development of the Asset Management Plans is a collaborative process with involvement from both
Oakland County Parks and Recreation (OCPR) staff and the Oakland County Parks and Recreation
Commission (Parks Commission). The annual process follows a timeline that is coordinated with the
annual budget process.
Table 1: Asset Management Plans Development Timeline
Month(s)
Actions (Parks Commission actions in bold type)
August and
Conduct asset management meetings to review current project lists with each park
September
operational chief, supervisor; including any additional full-time (FTE) and part-time (PTNE)
staff as indicated
September and
Revise and review list of projects for the next fiscal year with the Administrative
October
Management Team (AMT), including consideration for grant application opportunities
November
Submit list of proposed projects to the Parks Commission for receive and file at the
December Commission Meeting
December
Parks Commission receives and files list of proposed projects
December—
Refine list of proposed projects with staff and Executive Committee
February
March
Special budgetary workshop for Parks Commission review
Finalize proposed project lists for the funded and forecasted years
April
Deadline to submit grant applications to the Michigan Department of Natural Resources
May
Submit proposed project lists for Parks Commission for conceptual approval in June
June
Parks Commission conceptual approval of proposed project lists
Finalize project list, 5-year forecast and scopes into the proposed Asset Management Plans
June —August
Begin to create project implementation schedules, assignments and plans for the proposed
funded projects.
June —
September
Oakland County Board of Commissioners' budget review and approval process
Submit conceptually approved and adjusted Asset Management Plans to the Parks
August
Commission for approval in September
Parks Commission approves the funding for Year 1 of the Asset Management Plans.
September
Parks Commission receives and files the forecast for Years 2-5 of the Asset Management
Plans.
Draft: 5/22/2021 Page 7
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Definitions
Americans with Disabilities Act (ADA)
The Americans with Disabilities Act of 1990 prohibits discrimination based on disability, defined as "a
physical or mental impairment that substantially limits a major life activity".
Assets
The Asset Management Plans are concerned specifically with land, buildings, and park improvements, as
well as capital equipment and vehicles.' These types of assets have economic value and are reported on
the balance sheet. They have been bought or are created to benefit the operation of the park system.
For descriptions of specific types of assets, see also Facility, Infrastructure; Natural Resources; Structure.
Asset Management and Investment
This refers to reinvestment and new investment in capital assets by the Oakland County Parks and
Recreation Commission, funded by either capital (net position) or operational investment. The priorities
for investment are guided by the Strategic Action Plan's strategic goal for managing assets and
infrastructure: "Sustainably reinvest in existing assets and infrastructure, make new investments when
supported by fiscal resources, recreational trends, public engagement, and usage data'."
We identify two types of investment — new investment and reinvestment; and further identify that the
reinvestment will either consist of projects that manage the asset on schedule or projects that resolve
asset management that has been deferred. See the detailed definitions below:
NEW — New Investment in Assets: As stated in the Strategic Action Plan, Oakland County Parks and
Recreation (OCPR) has prioritized sustainable reinvestment in existing facilities, investing in new assets
only when supported by fiscal resources, recreational trends, public engagement, and usage data.
Reinvestment in Assets: Reinvestment in existing assets is identified as a higher priority than new
investment. This reinvestment has two types: Regular and Deferred asset management:
o RM — Regular Asset Management projects: Regular management (RM) is conducted in a timely
manner, including routine inspections and servicing, replacement of components when they
reach end of their useful life, as well as other investments that increase the efficiency and
improve the performance of existing assets. Projects may be funded as Capital or Operational
investments.
DM — Projects to resolve Deferred Asset Management: Deferred management (DM) is the
postponement of asset upkeep due to lack of funds. This can result in minor repair needs
evolving into more serious conditions and backlog of deferred management. Projects to resolve
deferred management may be funded as Capital or Operational investments. See Deferred Asset
Management Assessment.
Capital Improvement Program (CIP)
A plan to manage capital investments over a 5-year period. The CIP is one component of the Asset
Management Plans. See Canital Investment.
Capital Investment
Capital investments are funded from unrestricted net position. Oakland County Fiscal Services defines a
capital investment as any investment over $5,000 that improves, replaces and/or extends the lifecycle of
all or a portion of a capital asset or that creates a new asset. Projects to be funded by capital investment
1 These assets are referred to by Oakland County Fiscal Services as "capital assets". Currently, the Asset Management Plans do
not include capital equipment and vehicles.
z Strategic Action Plan mission and goals from OCPR's 5-Year Parks and Recreation Plan, approved 2/1/2018.
Draft: 5/22/2021 Page 8
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
are identified and forecast in the Capital Improvement Program. See Capital Improvement Program;
Operational Investment.
Construction
To implement, install or build infrastructure, facility, or structure, including any required Park
Commission approval of the scope of work.
Cooperative Invasive Species Management Area (CISMA)
The Oakland County Cooperative Invasive Species Management Area (OC CISMA) was founded in 2014
as a collaboration between city, village and township (CVT) representatives, local non -profits and
universities to address the growing threat of invasive species in Oakland County. Invasive species often
spread across jurisdiction boundaries and are most effectively managed with a collaborative approach.
CISMAs, such as the one in Oakland County, were formed across the state of Michigan with assistance
from the Michigan Department of Natural Resources (MDNR).
All communities in Oakland County are invited to participate in the OC CISMA and the OC CISMA has
grown to 45 partners that meet monthly to discuss invasive species related issues and plan community
treatments. With the OCPR millage passed in December 2020, funds are identified annually to invest
into continued staffing of the CISMA, outreach resources and county -wide community treatments and
restoration. In addition to millage funding, the Road Commission of Oakland County (RCOC) provides
annual funding for cooperative treatment of Phragmites australis across the entire county on RCOC
roads and the MDNR provides supplemental funding for staffing and treatments.
Deferred Asset Management (DM) Assessment
To support the goal of sustainable reinvestment in existing facilities, it is important to understand the
amount of deferred asset management in the park system and create a plan for resolving it. Staff has
launched an effort to assess deferred asset management.
Project -Based Assessment: This preliminary assessment is based on identified projects and includes
projects where assets have reached the end of their lifecycle or have other maintenance needs, but the
project to replace the asset or make repairs is postponed to a future year or has not been scheduled. For
this preliminary assessment, staff used the following criteria to identify deferred asset management:
Will NOT
doing the
project Yes: DM[doing
ll NOT
Is the project No NOW the Yes: DMscheduled and adversely roject
funded in the affect park Nocrease No:
current budget operations? tenance
Yes: s in the Not DMyear? ture?
Not DM
■ Asset -Based Assessment: The initial project -based assessment is followed with an internal evaluation of
the condition of assets and maintenance needs based on inspection reports and staff knowledge, which
will result in a more comprehensive snapshot of OCPR's deferred maintenance status. As needed, the
internal assessment will be supplemented with Facility Condition Assessments conducted by professional
consultants. See Facility Condition Assessment.
Draft: 5/22/2021 Page 9
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Design Process
A phased eight step process to complete plans for a defined scope of work, including any required scope
adjustments, budget reviews and commission approvals. May also be referred to as
"'Design/Engineering.'
■ Pre -design phase: may also be called the programming phase or site analysis phase; to collect, review,
analyze data and learn about the design intent for a scope of work, including surveying, environmental
assessments, identification of existing elements, federal/state/local laws, codes and or zoning
requirements.
■ Schematic design phase: to compile information from the pre -design phase and scope intent into a
schematic plan, including sketches, drawings, renderings, site/building plans and budgets to be reviewed
by staff and consultants.
■ Design development phase: may also be known as the conceptual design phase; a refinement of the
schematic design and budget by other design and construction professionals to create conceptual design
plans and budgets for Commission review and approval. This phase may require additional municipal
approvals depending on the scope of work.
■ Construction document phase; the creation of a series of construction plans, details and material
specifications for permitting, bidding and procurement by civil, architectural, mechanical, electrical and
other related design professionals, including park professional staff.
■ Permitting phase: Completion and submission of all required pre -construction and environmental
permits, as well as any other permitting required by the scope of work. This phase may require additional
municipal reviews and approvals, depending on the scope of work.
■ Bidding and Procurement phase: through Oakland County Purchasing, releasing the construction
documents for qualifications base bidding and contract negotiations, including vendor interviews,
reference checks and other research for the recommendation to approve by the Commission and enter
into a contract with a qualified vendor
■ Construction administration phase: review, inspect and approve construction progress, methods, shop -
drawings, pay applications and other items to ensure the vendor is executing the project according to the
contract and construction documents.
■ Post construction phase: constructive review of consultant and vendor performances, review and filing
of all recorded construction documentation, as-builts, building, site, and restoration, including any project
issues and/or concerns for future reference.
Facility
An asset (or group of assets) that is designed, built, or installed, that serves a specific function and
provides a convenience or service.
Facility Condition Assessment (FCA)
A facility condition assessment is a process that analyzes the physical condition of a facility and its assets
and equipment. The assessment takes several factors into account including building age, design, assets,
materials used, and more.
Improvement
A change or addition that enhances the function or increases the capacity of an existing infrastructure,
facility or structure. This reinvestment in existing assets may be funded as a capital or operational
investment. For specific types of improvements, see Remodeling or Renovation; Upgrade.
Infrastructure
Fundamental systems supporting a park facility or structure.
Maintenance Management Plan (MMP)
Maintenance is the continuous process of improving the availability, safety, reliability and longevity of
physical assets. The Maintenance Management Plan identifies operational investment for projects and
Draft: 5/22/2021 Page 10
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
programs to maintain buildings and park improvements within Oakland County parks. See Maintenance
Management Plan for details. See also Operational Investment.
Management Plan
A budgetary process, which results in a document that forecasts projects and programs over a 5-year
period. Three types of management plans are identified. The Capital Improvement Program is funded as
a capital investment. The Maintenance Management Plan and Natural Resource Management Plan are
funded as operational investments. These three management plans are compiled into the Asset
Management Plans.
Natural Resources
Natural resources are the fundamental components of life including water, air, land, and plant and
animal life. Natural resources are utilized and valued by humans for a variety of purposes including
clean air and water, agriculture and food production, carbon sequestration, aesthetic value, cultural and
spiritual practices and for recreation. OCPR manages over 4,700 acres of undeveloped natural areas that
serve as regional hubs of biodiversity and are part of the larger green infrastructure network in Oakland
County. These resources contribute not only to the parks where they are found but also to the ecologic
and economic prosperity of the entire county. Oakland County Parks manages natural resources for
optimal ecosystem function and institutes environmentally sustainable practices throughout the park
system.
Natural Resources Management Plan (NR)
The Natural Resources Management Plan identifies funding for projects and programs that protect and
restore ecosystems within Oakland County parks. The priorities for investment in natural resources are
guided by the Strategic Action Plan's mission and strategic goal for managing natural resources: 3
Mission: The Oakland County Parks and Recreation Commission is dedicated to providing quality
recreation experiences that encourage healthy lifestyles, support economic prosperity, and
promote the protection of natural resources.
Goal — Protect Natural Resources: Increase land dedicated to protection of natural resources,
preserve existing high -quality ecosystems, and improve ecological communities that are
fragmented or degraded.
See Natural Resources Management Plan for details.
Operational Investment
Investment in projects or programs that are not typically defined as capital yet may result in large
expenditures within the annual operations budget. The Maintenance Management Plan and Natural
Resources Management Plan are funded with operational investment. See also Capital Investment.
Park Planning
Process for determining an overall 10-year vision for a park and concepts for facility development that
are informed by OCPR and public policy, staff knowledge, public input, recreational and demographic
trends, best practices, and OCPR budgetary conditions.
Planning Review
The planning review is a compilation of background information and an in-depth analysis of the
anticipated outcomes of a planned project.
3 Strategic Action Plan mission and goals from OCPR's 5-Year Parks and Recreation Plan, approved 2/1/2018.
Draft: 5/22/2021 Page 11
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Program
A budgetary plan of action to accomplish a specified end (such as resolving non-compliance with ADA) or
to manage reinvestment into a specific type of asset (such as repair of roofs, replacement of fencelines,
and management of freshwater resources) on a park system -wide basis. Programs are identified within
the Capital Improvement Program, Maintenance Management Plan and Natural Resources Management
Plan. See Program Descriptions.
Project Priority
Each project is assigned an initial priority category. The primary purpose of these categories is to
establish and communicate each project's importance for budgetary approval purposes. Additionally,
these priority categories assist management to assign Active Projects (see Proiect Status) and create
project schedules, which are regularly reported to the Commission. The priority levels are as follows:
■ Priority #1— Health and Safety:
o Completion of a project is important to protect patrons and staff from physical injury or harm.
o Completion of a project is important to protect patrons and staff against the transmission of
biological disease.
■ Priority #2 — Regulatory:
o Completion of a project is needed for compliance with local, state or federal laws, ordinances
and regulations.
o Completion of a project is needed for compliance with public or private sponsorship, or other
funding arrangements.
■ Priority #3 — Customer Service — Efficiency and Operational Savings:
o Completion of project may decrease annual operational costs for facilities or budget centers.
■ Priority #4 — Customer Service — Revenue Generation:
o Completion of project may enhance annual revenue to a facility or budget center from patron
pay per use fees.
■ Priority #5 — Customer Service — Facility Enhancement:
o Completion of a project may clearly increase customer satisfaction or significantly enhance the
experience of patrons.
o Completion of a project may enhance the natural, aesthetic, structural quality or the useful life of
a facility.
Project Status
Projects will be described relative to funding and scheduling, including:
Active Proiects are new and/or previously forecasted projects that will become ACTIVE and managed
according to the Commission Approval Workflow once approved in the proposed funded fiscal year.
Active management of these projects typically will begin October 1st of the proposed fiscal year.
Pendins Proiects are new and/or previously forecasted projects that are PENDING approval of funding
sources from grants, partnerships, sponsorships, etc. within the proposed funded fiscal year or future
unfunded fiscal years. Commission approval is required for a pending project to become active.
Unscheduled Proiects are new and/or previously forecasted projects that are being considered for
funding but are not scheduled or have not been prioritized within the current forecast window.
Remodeling or Renovation
Improvement of an existing infrastructure, facility or structure that also enhances and renews the
aesthetics.
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Replacement
Replacement of an existing infrastructure, facility or structure with a new infrastructure, facility or
structure that has the same function and similar characteristics.
Scope
Description of a project that identifies the type of infrastructure, facility or structure planned, its
location and overall purpose, materials and dimensions.
Structure
An asset that is built or constructed, as a building, bridge, or dam.
Upgrade
Improvement of infrastructure, facility, or structure that brings it up to more current standards,
materials and/or technology.
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Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Program Descriptions
Park assets are managed through inventory, evaluation, routine maintenance, inspections by staff and
qualified professionals, repairs and/or replacement of specific assets. This systematic asset management
always results in greater knowledge about the status and condition of our assets and may also result in
the implementation of system -wide programs to manage specific asset types or the scheduling of
projects to repair or replace an individual asset. These actions are a direct implementation of the
strategic goal identified in OCPR's Parks and Recreation Master Plan 2018-2022 to sustainably reinvest
in existing assets and infrastructure. The table below identifies the various system -wide asset programs
that are in place and if Capital Improvement Program (CIP), Maintenance Management Plan (MMP) or
Natural Resource Management Plan (NR) projects or programs are included in these Asset Management
Plans. Management responsibility is designated for each program and, in several cases, indicates
multiple staff units. Where the primary responsibility falls will depend on the scope of work for
individual projects.
Table 2: List of programs
Focus
Area
Program Description
C M
Management I M
Responsibility P P NR
OCPR is required to comply with the Americans with Disabilities Act (ADA).
Transition plans for each park identify actions to update facilities to meet
o
ADA standards. Actions include continued management of ADA Transition
Accessibility ✓ ✓
Q v
Plans, replacement of existing building and grounds fixtures with ADA-
Work Group
Qcompliant
fixtures and improvement of routes between parking areas and
park amenities and facilities to be accessible to persons of all abilities.
u
The updated National Electric Code (NEC) requires evaluation and Arc Flash
ra M
_Q
Hazard and Safety Equipment labeling of all existing electrical panels. This 5
Facilities
U
year engineering analysis program is based on the updated NEC to evaluate
✓
Maintenance
oc o
and Arc Flash Hazard and Safety Equipment label all existing electrical
Q u
panels located throughout the park system.
'o
When replacement or renovation is not feasible, park assets that are at the
Property
p Y
E
end of their useful life may need to be removed and the asset site restored.
Acquisition and
Actions include legal and compliance review, asset removal, and site
✓
Management
v
restoration in accordance with Oakland County Board of Commissioners
Work Group
Q(BOC)
policy and all applicable federal, state and local regulations.
Analysis of more than 700 various heating, ventilation and air conditioning
U0_ Q)
systems such as furnaces, boilers, hot water heaters and water softeners
Preventative
was conducted in 2015. Using this information, staff has prioritized and
Maintenance ✓ ✓
_Q
m
forecast individual replacement projects and continues to periodically
Unit
LU
inspect, service, repair and update the building equipment inventory.
Analysis of more than 230 building roofs was conducted in 2015. Using this
oinformation, staff has prioritized and forecast individual replacement Project
° projects and continues to periodically inspect, service, repair and update
Management ✓ ✓
m� p l p Y� p p
the building roof inventory. Group
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Focus
Area
Program Description
C
Management I
Responsibility P
Inspections of structures such as bridges, docks, dams, and towers are
conducted by a qualified engineer to monitor structural integrity and
v identify potential maintenance and safety issues. Inspections commence 15-
'� 25 years after construction and are repeated every 5 years. More frequent Project
Management
ins inspections, re air and orre lacement will be scheduled based on results
c-n Group
U
c of the inspection report. Inspections of infrastructure such as water systems
and septic fields are conducted by a qualified professional in accordance
with the requirements of the relevant regulatory agency.
M
M
P
Analysis or more than 320,000 lineal feet (60 miles) of various perimeter
v and interior fencing types has resulted in prioritization and forecast of
individual replacement projects, as well as a maintenance program to Project
v Management ✓ ✓
vreplace fenceline components including posts, fabric and wires. Staff Group
,L continues to periodically inspect, service, repair and update the fenceline
NR
inventory.
Forest resources are being degraded by diseases, age, forest pests and
natural disturbances. Protection of high -quality native trees, maintenance
i
of hazardous trees and planting of new trees is needed to preserve natural
Natural
vcommunities,
ensure the safety of park patrons, protect built infrastructure
Resources ✓
and beautify the park system. Actions include maintenance and operational
Management
support for removal of hazardous trees, oak wilt (and other tree disease)
management, and tree plantings.
Freshwater resources (lakes, rivers, streams) and the animals that inhabit
.�
them are being degraded by poor water quality and aquatic invasive
Ospecies.
Protection of high -quality freshwater resources is necessary for
Natural
C_ M
native plants and animals, regional water quality and preservation of park
Resources ✓ ✓
v W
recreational opportunities such as fishing and kayaking. Actions include
Management
v,
maintenance and operational support for contractual control of high priority
aquatic invasive species and water quality monitoring.
v
Inventory and analysis of potentially historically significant assets is
" " E
underway for the purpose of building an information base and management
Planning and
o w
recommendations in advance of the need to make decisions about specific
Resource
cf c
assets and that are focused on enhancing the park experience.
Development
Habitat improvements are needed to restore biodiversity and native species
v populations to degraded natural areas and to protect intact high -quality
vnatural communities. Restoration will also encourage recreational Natural
C- ✓ ✓
ru Resuces
J M opportunities such as hiking and biking. Actions include restoration of Manao erment
M natural plant communities through prescribed burning, seeding and g
> mowing.
_0 Staff annually inspects and reviews all facilities to identify, prioritize and
u
budget individual projects within the various budget center's Building Facilities
W
.
Maintenance Line Item, including the interior/exterior of all building and Maintenance ✓
'�
o
park components, including signs and playgrounds, based on standard and Park
U
facility or park colors and all surfaces requiring painting, staining or other Operations
a
coatings.
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
C M
Focus
Program Description
Management I M
Area
Responsibility P P NR
Pavement analysis of over one million square yards of various paving
Facilities
materials including asphalt, concrete and paver units, focusing on vehicle
Maintenance;
v
circulation and parking to various park facilities was conducted in 2015.
Project
E
Using this information, staff has prioritized and forecast individual
Management ✓ ✓
replacement projects and continues to periodically inspect, service, repair
Group;
and update the pavement inventory. Repairs are prioritized by safety issues,
Park
condition and age.
Operations
LA Playgrounds are inspected monthly by staff who are certified playground Facilities
inspectors. Playground inspections result in routine repairs and Maintenance
maintenance and forecast of playground replacement based on the and Project ✓ ✓
>_ condition and age of the asset. Management
ru
a Group
Ln
°Q' Park system -wide program to contract with various professional disciplines
v
that are not within the professional capabilities or resource availability of
N staff. Contractors will assist with the completion of small operations Project
C projects and with scope and budget development of larger projects. Management ✓
'° Professional disciplines include but are not limited to mechanical, electrical, Group
Ln civil, architectural and estimating. Funding will be managed by staff through
o annual contracts.
L
0-
Park system has more than 2,500 vehicle and pedestrian wayfinding and
v operational signs. Much of the signage is inconsistent or outdated and does
ru not meet current sign and branding standards. The goal of the program is to Wayfinding ✓ ✓
increase clarity, eliminate sign pollution, and comply with OCPR brand Work Group
standards. Actions include evaluation, removal and replacement as
indicated.
Stormwater infrastructure within the parks is aging rapidly and annual
v
proactive maintenance is necessary to ensure functioning stormwater
�C
management systems. Actions are intended to ensure compliance with the Natural
Ln c
Department of Environment, Great Lakes & Energy (EGLE) Storm Water ✓ ✓ ✓
Resources
E
Pollution Prevention Initiative, including inspection and maintenance of
Management
o
stormwater systems and associated maintenance and may include
`n
identification of projects to improve and/or replace stormwater
management systems.
Park system -wide program to focus on enhancement of existing trails. The
°J program includes ongoing surveys of existing trail conditions and
v development of a phased strategic maintenance plan. Plans to upgrade Trails Work ✓
r- high -priority trails within the park system include regrading, re -alignment Group
and other trail surface improvements.
w
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
C M
Focus
Program Description
Management I M
Area
Responsibility P P NIR
Native wildlife resources (birds, mammals, fish, reptiles, amphibians,
c
v
invertebrates) are being negatively impacted resulting in the need for
E
surveying and proactive management to ensure healthy, diverse
Upopulations
that encourage recreational opportunities such as hiking and
Natural
C
bird watching. Additional management is necessary for nuisance wildlife
✓ ✓
ru
2
that create negative interactions with park patrons and wildlife with high
Resources
a)
population levels (deer, beaver) that impact natural resources. Actions
Management
include management of unsustainable populations of native wildlife (deer,
geese, beaver), populations of non-native wildlife (mute swans) and
surveying and habitat restoration of native wildlife populations.
co
Staff annually inspects and reviews all windows and doors to identify,
Facilities
L
prioritize and budget individual replacement projects within the various cost
o °o
center's Building Maintenance Line Item, including interior and exterior
g g
Maintenance ✓
and Park
window and doors. Door types include decorative doors, utility doors,
overhead doors and hardware replacement.
Operations
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Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Planning Review
The Planning Review is an overview of potential outcomes for projects that are proposed for funding by
the Oakland County Parks and Recreation Commission (Parks Commission). The potential outcomes are
related to existing plans, best practices, demographic and recreational trends, and other supporting
documentation and data. The intent of the Planning Review is to inform the proposed project in a way
that will improve outcomes and provide critical information to the Parks Commission regarding the
project's relevance to the goals and objectives of Oakland County Parks. This section is an overview of
the information provided by the Planning Review to support project development by staff and review by
the Parks Commission.
Project Identification
In this initial section we identify the asset (or assets) and the location by park and budget center. The
project is identified by name and reference by Project ID to the Asset Management Database. It also
tracks the dates for creation and update of the Planning Review and the names of staff responsible for
the Planning Review.
Staff Recommendation
The recommendation is the result of the research in the Planning Review and reflects staff's
recommendation for the project's next steps and whether to continue with the project.
Project Description
The project description documents the current conditions and the need for the project. The project
scope describes the actions that comprise the proposed project and a schedule is proposed for those
actions. A photo of the location is provided in this section. Funding considerations are discussed, i.e.
grant opportunities.
For more expensive or complex projects, it may be necessary to consider alternatives and the
consequences of each alternative. With more routine projects, such as replacement of a fenceline, roof,
or building equipment, there is no need to consider alternatives. In many cases, a simple list of
alternatives and budget implications can be provided. Alternatives may be a simple yes/no, i.e. doing
the project or not doing the project, or may compare multiple design options. In cases where options
have more complex implications for public perception, revenue generation, impact on operations, etc., a
detailed study of alternatives should be conducted and attached to the Planning Review.
Project Implementation Plans
This section explores actions that need to be planned in association with the proposed project and other
considerations and impacts.
Park Operations and Facilities Maintenance
The park operations staff has an opportunity to review and comment on the project and provide their
recommendations regarding the following questions. What impacts are expected on attendance,
revenue, and cost recovery? Will there be an impact on the annual operations budget, and will
additional staffing be required? What will be the effect on long-term maintenance of the asset or
facility?
Natural Resources Management (NR)
Natural Resources Management staff provides comment on potential natural resources impacts and
recommendations to avoid negative impacts. NR recommendations may impact the scheduling of a
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
project in order to avoid spreading invasive species or tree diseases (such as oak wilt) or harming wildlife
in a vulnerable stage of lifecycle. NR will provide recommendations for equipment staging, site
restoration and long-term maintenance.
Access and Inclusion
This section will reference any requirements for accessibility updates that have been identified in the
Americans with Disabilities Act (ADA) Transition Plan and provide recommendations for actions to
comply with ADA and meet best practices for Universal Access and inclusion.
Public Engagement
Most projects, such as repairs and replacements, do not change the function or capacity of a facility and
entail actions that do not require public engagement. Larger and more complex projects will require
public engagement to ensure the investment of public funds is aligned with public recreational need.
The Planning Unit will prepare a Public Engagement Plan (PEP) that will be summarized in this section.
Examples of public engagement include online and on -site surveys, design charettes, and public
meetings.
Communications and Marketing
Projects may require communication with the public and facility users, especially if the project will cause
temporary closure of a park or facility or to let the public know about changes in the function or capacity
of a facility. Communications and Marketing Unit actions will coordinate with the Public Engagement
Plan. Examples of Communication and Marketing actions include social media, signage, press releases,
and events celebrating the opening of a facility.
Recreation Programming
Changes to assets and facilities may affect the delivery of recreational programs. Project design needs to
consider the design of any associated programming. Input from Recreational Programs and Services Unit
is needed to ensure that projects enhance the ability to provide programs or at least do not negatively
impact programming. Coordination of project schedules with programming schedules is especially
important.
Compliance and Permitting Reviews
Environmental Regulations
This section is completed by Natural Resources Management staff and includes a checklist of
environmental regulations and permits that may apply to the project and recommendations for
compliance. The checklist, at a minimum, includes US Fish and Wildlife Service (USFWS) Eastern
Massasauga Rattlesnake implementation Plan (EMRIP), Michigan Department of Environment, Great
Lakes and Energy (EGLE) wetland regulations, Road Commission of Oakland County (RCOC) right of way
permitting, and the Oakland County Water Resources Commission (WRC) soil erosion and sedimentation
control (SESC) permitting.
Building Regulations
Project Management Unit staff provides a list of codes and regulations that apply to the project and
recommendations for compliance.
Grant Compliance
Planning Unit staff review the project and determine if there are any grant agreements related to the
asset or facility, such as Michigan Natural Features Trust Fund (MNRTF) or Land and Water Conservation
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Fund (LWCF) grants. If there are associated agreements, Planning Unit staff will determine if the project
complies with the grant agreement (i.e. the project does not impact the recreational purpose of the
grant -funded land or facility) or if further review is required. Planning staff will consult with granting
agencies as required and update this section as needed.
Other Property Restrictions
In addition to grant agreements, Planning Unit staff will review the project to determine if there are any
other known property restrictions or encumbrances in place that relate to the asset. Examples include
utility easements, conservation easements, and deed restrictions. Planning Unit or Project Management
Unit staff will follow up with easement holders as required and update this section as needed.
Standards and Practices
The Asset Management Plans align with the following national standards (CAPRA, 2014):
■ CAPRA 7.5.2: PREVENTATIVE MAINTENANCE PLAN
There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled
inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes
certifying, checking or testing for optimum operation based on applicable industry standards, local
guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement
of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have
the ability to reach or extend its full life cycle and expected return on investment.
■ CAPRA 7.11: CAPITAL ASSET DEPRECIATION AND REPLACEMENT SCHEDULE
The agency shall have an established depreciation and replacement schedule for all park and recreation
capital assets including buildings, facilities, and equipment that have predictable life cycles. Schedules
should identify the useful life of each element and the associated costs of replacement. Capital asset
depreciation and replacement schedules, including projected costs of replacement, should be reflected in
the agency's financial plan.
Other standards may apply to individual projects and will be documented in this section as appropriate.
Planning Background
5-Year Park Statistics
The 5-year history of park or budget center operation is provided to show trends in attendance, revenue
and expense, and capital investment.
Planning History
The Oakland County Parks and Recreation Master Plan 2018-2022 ("Rec Plan") identifies overarching
strategic goals that provide a framework for the design and implementation of the Asset Management
Plans (OCPRC, 2/1/2018, p. 9.3).
■ GOAL: MANAGE ASSETS AND INFRASTRUCTURE
Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal
resources, recreational trends, public engagement, and usage data
■ GOAL: BE FISCALLY SUSTAINABLE
Operate in a manner that ensures out long-term ability to provide high -quality parks, recreation facilities and
programs to the residents of Oakland County
■ GOAL: PROTECT NATURAL RESOURCES
Increase land dedicated to protection of natural resources, preserve existing high -quality ecosystems, and
improve ecological communities that are fragmented or degraded
The following objectives from the Strategic Action Plan within the Rec Plan provide further guidance on
development of the Asset Management Plans (OCPRC, 2/1/2018, pp. 9.4-5).
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
■ OBJECTIVE 2: ACCESSIBILITY AND INCLUSION
Implement best practices to provide recreational facilities and programs that comply with accessibility
regulations and guidelines and, to the extent possible, are usable by people of all abilities
■ OBJECTIVE 3: ASSET AND INFRASTRUCTURE MANAGEMENT
Design, construct, and maintain park system assets and infrastructure to enhance function and aesthetics of
assets with the efficient use of resources
■ OBJECTIVE 4: BUDGET AND FINANCE
Mange finances to ensure the long-term provision of quality recreational services
■ OBJECTIVE 8: NATURAL RESOURCE MANAGEMENT
Proactively manage the ecological integrity of Oakland County Parks' natural resources in perpetuity
■ OBJECTIVES 11: PARKS AND FACILITIES — NEW INVESTMENTS IN ASSETS AND INFRASTRUCTURE
OBJECTIVE 12: PARKS AND FACILITIES— REINVESTMENT IN ASSETS AND INFRASTRUCTURE
Operate, maintain and improve parks to increase attendance and improve their sustainability within the park
system
■ OBJECTIVE 13: PLANNING
Support the development and management of sustainable facilities and programs with relevant data and best
practices
■ OBJECTIVE 17: TRAIL MANAGEMENT AND DEVELOPMENT
Develop and maintain park trails that serve a variety of trail users and connect regionally
Historical Significance
OCPR maintains a list of assets that are older than 50 years. For these assets and if significant changes
are proposed, the Planning Unit will complete and attach an Asset Future Determination (AFD) report,
which includes an evaluation of the asset's historical significance per National Park Service standards. If
the asset is determined to be historically significant, recommendations will be provided.
Public Engagement History
The 2017 Oakland County Community Needs Assessment Survey asked residents their level of support
for having Oakland County Parks and Recreation use tax dollars for various improvements (Q17) (ETC,
September 2017). The top three choices were:
1. Fix up & repair older structures & playgrounds (76% supportive)
2. Fix up & repair roads & parking lots (75% supportive)
3. Make facilities more accessible for everyone (68% supportive)
For individual projects, the history of park or facility -specific will be provided.
Other Service Providers
When a project adds new recreational services, it is important to determine that the need for this
service is not already being met by other providers, public or private. The Planning Unit will provide a list
or table of service providers within Oakland County or within an appropriate drive -time radius and a
map as needed.
References
CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation
Standards. Washington DC: National Recreation and Parks Association.
ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey.
Waterford MI: Oakland County Parks and Recreation Commission.
OCPRC. (2/1/2018). Oakland County 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI:
Oakland County Parks and Recreation Commission.
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Park Planning and Project Workflow
Table 3: Project planning and implementation workflow
WORKFLOW
PHASE TASKS
0
m
z
CW
C
a
O
W
W
a
W
v
m
D
O
Ln
W
W
oif
c7
z
z
z
g
a
(D
z
UJ
W
c7
0
m
Compile Information:
I. Pre-
Natural resources,
Planning
recreational services, market
data, trends, history
Analyze: Park -user
II. Inventory
characteristics, perceptions
and Analysis
and needs, community need,
accessibility of park facilities
PUBLIC
ENGAGEMENT PRODUCTS
Review of Baseline Park Analysis
existing and
on -going public planning Map Set
engagement
Targeted public
Public Engagement
engagement as
Reports
indicated;
stakeholder
ADA Accessibility
communication
Transition Plan
COMMISSION
RESOLUTIONS
Draft: Park vision, objectives,
III. Concept
performance metrics, facility
Park Vision and
Development
Facility Concepts
concepts
Conduct: Additional research,
IV. Concept review by staff, Commission
Refinement and stakeholders, revise and
update documents
Forecast: Capital budgets
based on unit costs and past
V. Forecasting projects and operational
budget impacts
Conduct: Design process for
VI. Project
pre -design, schematic and
Conceptual
design development phases,
Design
including the planning review
report for Workflow phases I
- IV
VII. Project
Conduct; Design Process for
Construction
Construction documents,
Documents
permitting bidding and
procurement phases.
Final Park Plan
(Baseline, Map Set
and Vision/Concepts)
Asset Management
Plans
Receive and file park
plans; Approve
incorporation into 5-
Year Parks and
Recreation Master
Plan
Approve total budget
amount and selection
of design and
construction projects
within funded fiscal
vear
Targeted Refined Project Scope
facility -specific & Budget Approval of
public conceptual design
engagement as planning Review program and budget
indicated
Final Project Scope &
Budget
Approval to proceed
with construction
implementation as
outlined in
Commission Memo
Vill. Project
Implement: Construction
Final Project Report
Construction
administration phase
Post -Construction
Evaluation
Evaluate: Performance
Annual updates to
IX. Evaluation
metrics identified in park
Park Plan
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Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Abbreviations
A budget center is defined as a segment of a business for which revenues and expenses are separately
calculated. Within Oakland County Parks, each budget center is a distinctly identifiable division of the
agency whose managers are responsible for all its associated revenues and expenses and for ensuring
adherence to its budgets.
Table 4: Budget Center List
Abbrev.
Dept. / Budget Center Description
Chief / Other
ACC
Addison Oaks Conference Center
Tom Hughes
ADD
Addison Oaks Park
Tom Hughes
ADM
Administrative Services
Dan Stencil/Sue Wells
AUD
Auditing
Pam Weipert
CAT
Catalpa Oaks Park
Tom Hughes
FM
Facilities Maintenance & Development
Mike Donnellon
FSA
Fiscal Services —Administration
Gaia Piir
FSP
Fiscal Services — Parks & Rec
Holly Conforti
GLC
Glen Oaks Conference Center
Tom Hughes
GLG
Glen Oaks Golf Course
Tom Hughes
GRC
Groveland Oaks Concessions
Jim Dunleavy
GRV
Groveland Oaks Park
Jim Dunleavy
HGH
Highland Oaks Park
Jim Dunleavy
HRV
Holly Oaks ORV Park
Jim Dunleavy
IND
Independence Oaks Park
Jim Dunleavy
LYC
Lyon Oaks Conference Center
Tom Hughes
LYG
Lyon Oaks Golf Course
Tom Hughes
LYP
Lyon Oaks Park
Tom Hughes
LYR
Lyon Oaks Restaurant Svc
Tom Hughes
NR
Natural Resource/CISMA
Mike Donnellon
ORN
Orion Oaks Park
Jim Dunleavy
RDD
Red Oaks Dog Park
Tom Hughes
RDG
Red Oaks Golf Course
Tom Hughes
RDP
Red Oaks Park
Tom Hughes
REC
Recreation Programs & Services
Brandy Sotke-Boyd
RSE
Rose Oaks Park
Jim Dunleavy
RWC
Red Oaks Waterpark Concessions
Tom Hughes
RWP
Red Oaks Waterpark
Tom Hughes
SAC
Springfield Oaks Activity Center /Park
Jim Dunleavy
SPG
Springfield Oaks Golf Course
Jim Dunleavy
SPR
Springfield Oaks Restaurant
Jim Dunleavy
WBX
Waterford Oaks BMX
Jim Dunleavy
WCM
Oakland County Market
Jim Dunleavy
WLC
White Lake Oaks Conference Center
Tom Hughes
WLG
White Lake Oaks Golf Course
Tom Hughes
WLR
White Lake Oaks Restaurant Svc
Tom Hughes
WTR
Waterford Oaks Activity Center /Park
Jim Dunleavy
WWC
Waterford Waterpark Concessions
Jim Dunleavy
WWP
Waterford Oaks Waterpark
Jim Dunleavy
Additional account
numbers:
CIPxxxx
I CIP Projects (XXXX = CIP project number)
Mike Donnellon
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Unit Descriptions
Table 5: List of Units
Unit ID
AC
CF
CYD
EA
FLD
FTR
GAL
HOLE
LF
LS
M
PCT
SF
SFF
SITE
SM
SPC
SY
TON
YD
Other
Unit Name
Unit Description
Unit Calculation
Surface Area of a facility or land mass
Acre
regardless of depth or elevation
43,560 SF
Volume measurement of materials for a
Cubic Foot
facility
Volume measurement of materials for a
Cubic Yard
facility
3'X3'X3' = 27 CF
Each
Cost for Individual elements of a facility
Cost for individual elements of a facility, in
Field(s)
particular to recreational fields
Cost of individual elements of a facility, in
Feature(s)
particular to Waterparks
Gallon
Volume measurement in US Gallons
Cost for Individual elements of a facility, in
Golf Hole(s)
particular to Golf Courses
Linear measurement of a facility regardless
Linear Foot
of width
Overall cost of facilities, based on prior
Lump Sum
projects or experience
Linear measurement of a facility regardless
Linear Mile
of width
5,280 LF
Percentage
Percentage of facility costs.
Surface Area of a facility or land mass
Square Foot
regardless of depth or elevation
Vertical surface area of a facility or wall
Square Face Foot
(Length x Ave. Height)
LF X Avg. Height
Cost for individual elements of a facility, in
Site(s)
particular to Camp Grounds
Surface Area of a facility or land mass
Square Mile
regardless of depth or elevation
640 AC
Space(s)
Cost for individual elements of a facility
Surface Area of a facility or land mass
Square Yard
regardless of depth or elevation
3'x3' = 9 SF
Weight measurement of materials for a
Tonnage
facility
2,000 LBS
Linear measurement of a facility regardless
Linear Yard
of width
3 LF
All other units to determine initial project
Other
budgets
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
III. Fiscal Information
Investment in Assets
Investment goals
The current year's project list is guided by the following Strategic Action Plan goal to manage assets and
infrastructure: Sustainably reinvest in existing assets and infrastructure, make new investments when
supported by fiscal resources, recreational trends, public engagement, and usage data 4. Two types of
investment in assets are identified — new investment and reinvestment; and further identify that the
reinvestment will either consist of projects that manage the asset on schedule or projects that resolve
asset management that has been deferred. See Definitions section for details on each project priority
level.
Reinvestment in Existing Assets
The current year's project list represents a 100% reinvestment in existing assets and facilities, with 18%
consisting of regular asset management projects and 82% consisting of projects to resolve deferred
asset management. The park system assets have an estimate total replacement value of $119,814,3305.
Calculated reinvestment rate in FY2022 is 4.97%.6
Figure A: FY2022 Asset Management Percentages — Investment in Existing Assets
0%
■ DM - Projects to resolve Deferred Asset
Management
■ RM - Regular Asset Management projects
■ New - New Investment in Assets
Table 6: FY2022 Asset Management Totals — Investment in Existing Assets
Capital
Improvement
Program
DM - Projects to resolve Deferred Asset Mgt 4,286,000
RM - Regular Asset Management projects 120,000
New - New Investment in Assets -
Totals 4,406,000
Natural
Maintenance
Resources
Management
Management
Plan
Plan
Totals
557,000
15,000
4,858,000
127,800
851,000
1,098,800
684,800
866,000
5,956,800
4 The Strategic Action Plan was approved by OCPRC on 1/10/2018 and adopted by OC Board of Commissioners on 1/2/2018 as
part of the Parks and Recreation Master Plan 2018-2022.
5 Oakland County Parks' Annual Dashboard and Data Book for Fiscal Year 2020.
6 According to both the "National Research Council — Building Research Committee", and the "Association of Physical Plant
Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009, Harvey Kaiser", an estimated 2%-
4% reinvestment (capital renewal) of the current replacement value of facilities is recommended.
Draft: 5/22/2021 Page 25
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Historical Reinvestment in Existing Assets
Figure B: Reinvestment history FY2013-FY2022
120%
100% 96%
�J' U%
80% 72% 69%
60 59% 57%
40%
20%
0%
100% 100% 100% 100%
2013 2014 2015 2016 2017 2018 2019 2020 2021 DRAFT
2022
0 2013 0 2014 0 2015 0 2016 0 2017 0 2018 0 2019 0 2020 0 2021 0 DRAFT 2022
Table 7: Reinvestment history FY2013-FY2022
Fiscal
Capital
Improvement Maintenance Natural Resources
7
% Investment in
% Reinvestment
Year Program Management Plan Management Plan
New Assets
in Existing Assets
2013 $6,138,785 $1,601,000
37%
73%
2014 $11,075,518 $1,283,400
41%
59%
2015 $6,674,335 $1,482,500
43%
57%
2016 $1,500,000 $515,000
10%
90%
2017 $1,500,000 $680,500
31%
69%
2018 $2,094,000 $1,166,500
4%
96%
2019 $2,623,500 $1,059,000
0%
100%
2020 $2,033,000 $1,054,450
0%
100%
2021 $1,722,750 $952,200
0%
100%
DRAFT
$4,406,000 $684,800 $866,000
0%
100%
2022
Budget Comments:
2013-2014: First year of 15-year forecast, uncompleted prior year CIP
Projects rolled into current year
2015: First year of 10-year forecast, uncompleted prior year CIP Projects
rolled into current
year
2016-2022: First year of 5-year forecast, no rollover of prior year CIP
Projects
2022: The Natural Resources Management Plan, formerly a part of the Maintenance Management Plan,
is a separate budget starting in 2022.
Draft: 5/22/2021 Page 26
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Project Priorities
Each project is assigned an initial priority category. The primary purpose of these categories is to
establish and communicate each project's importance for budgetary approval purposes. Additionally,
these priority categories assist management to assign projects and create project schedules, which are
regularly reported to the Commission. See Definitions section for details on each project priority level.
Figure C. FY2022 Project Priority Percentages — all projects'
1.02%— 9.13%
% ■ 1- Health & Safety
■ 2 -Regulatory
Figure D: FY2022 Project Priority Percentages for each budget
Capital Improvement
Program
1.02
9.76%
I 1.48%
FIAA
87.7
4%
■ 3 - Customer Service - Operational
Efficiency
■ 4 - Customer Service - Revenue Generation
■ 5 - Customer Service - Facility
Enhancement
Maintenance Management
Plan
2.341___
23.36%
57.68%
i
Table 8: FY2022 Project Priority Totals — all projects
Capital
Improvement
Program
1 - Health & Safety 430,000
2 - Regulatory 65,000
3 - Customer Service - Operational Efficiency 3,866,000
4 - Customer Service - Revenue Generation 45,000
5 - Customer Service - Facility Enhancement -
Totals 4,406,000
Natural Resources
Management Plan
0.00%
0.00% 1 0.58%
99.4
2%
Maintenance Natural
Management Resources
Plan
Mgt Plan
Totals
113,800
-
543,800
160,000
5,000
230,000
395,000
861,000
5,122,000
16,000
-
61,000
684,800
866,000
5,956,800
' No projects in FY2022 are identified at Priority Level 5 (Customer Service — Facility Enhancement)
Draft: 5/22/2021 Page 27
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Draft: 5/22/2021 Page 28
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
IV. Capital Improvement Program
The Capital Improvement Program is a plan to manage capital investments over a 5-year
period. Capital investments are funded from unrestricted net position. Oakland County
Fiscal Services defines a capital investment as any investment over $5,000 that improves,
replaces and/or extends the lifecycle of all or a portion of a capital asset or that creates a
new asset. Projects to be funded by capital investment are identified and forecast in the
Capital Improvement Program.
Draft: 5/22/2021 Page 29
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
FY2022 Capital Improvement Program Project List
The project list identifies projects or programs to be funded and implemented within the
identified fiscal year. The total budget for the fiscal year is approved by the Parks
Commission as part of the annual budget process. Individual projects are brought to the
Parks Commission as appropriate.
Draft: 5/22/2021 Page 30
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
�NTYPAR� FY2022 Capital Improvement Program Project List
Budget Project
Center ID Asset Name:
Capital Projects
Park System Programs
ADM
123 Accessibility
Addison Oaks
ACC
3 Conference Center
ACC
5 Conference Center
ADD
281 Addison Playgrounds
ADD
1819 House 1480 W Romeo Road
ADD
17 Maintenance Building
ADD
1735 Site and Grounds
Glen Oaks
GLC, GLG
1616 Clubhouse
GLC, GLG
1809 Clubhouse
GLG
34 Golf Course Irrigation System
Groveland Oaks
GRV
153 Cabins
GRV
160 Firewood Shed
GRV
1034 Group Area 1 Pavilion
GRV
1035 Group Area 10 and 11 Pavilion
GRV
1036 Group Area 12 and 13 Pavilion
GRV
1037 Group Area 2 and 3 Pavilion
GRV
1038 Group Area 4 and 5 Pavilion
GRV
1039 Group Area 6 and 7 Pavilion
GRV
1040 Group Area 8 and 9 Pavilion
GRV
157 Park House 6000 Grange Hall
GRV
1224 Pines Playground
Holly Oaks
HRV
1936 Proposed New
HRV
1937 Proposed New
Independence
Oaks
IND
161 Boathouse
IND
163 Concession and Bathhouse
IND
53 Dock and Boardwalk
IND
1058 Lakepoint Pavilion
IND
56 Moraine Knoll Playground
IND
1980 Park Entrance Boulevard
IND
1979 Park Entrance Road
IND
1982 Park Road North
IND
1983 Park Road South
Red Oaks
Project
Project Name Priority FY2022
41406,000
ADA Transition Program
1
50,000
Garden Room AC Replacement
3
12,000
Restroom Furnace Replacement
3
10,000
Improvements
1
80,000
Conversion to Park Offices
3
75,000
Water Softener Replacement
3
15,000
Group Area 3 & 4 Repurposing
4
45,000
Electrical Improvements
1
140,000
Roof Replacement Shingle
3
42,500
Upgrade Phase II
3
500,000
Decking Replacements
3
84,000
Replacement
3
15,000
Roof Replacement Shingle
3
5,000
Roof Replacement Shingle
3
6,000
Roof Replacement Shingle
3
6,000
Roof Replacement Shingle
3
6,000
Roof Replacement Shingle
3
6,000
Roof Replacement Shingle
3
6,000
Roof Replacement Shingle
3
6,000
Roof Replacement Shingle
3
17,000
Replacement
1
80,000
Parking Lot
3
200,000
Parking Lot Grant Reimbursement
3
-200,000
Roof Replacement Shingle
3
18,500
Site and Building Improvements
3
25,000
Replacements
3
200,000
Roof Replacement Shingle
3
6,000
Replacement
1
80,000
Paving
3
287,500
Paving
3
438,000
Paving
3
487,500
Paving
3
337,500
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022 Capital Improvement Program Project List
Draft: 5/22/2021 Page 31
Oakland County Parks and Recreation
3udget Project
'enter
ID Asset Name:
Capital Projects
Red Oaks
RDP 1315 Nature Center
RDP 1917 Nature Center
RWP 181
Waterpark Bathhouse
RWP 825
Waterpark Maintenance
Building
RWP 187
Waterpark Pavilion
RWP 79
Waterpark River Ride
Springfield Oaks
SPG 100
Maintenance Building North
Waterford Oaks
ADM 105
Administration Building
ADM 108
Facilities Maintenance Building
WTR 110
Paradise Peninsula Landing
Building
WTR 112
Platform Tennis Courts (2)
White Lake Oaks
WLG 1179 Golf Course Irrigation System
Capital Projects Budget Target
FY2022-FY2026 Asset Management Plans
Project
Project Name Priority FY2022
4,406,000
Site and Landscape Improvements
3
40,000
Site and Landscape Improvements Reimbursement
3
-17,500
Roof Replacement Metal
3
120,000
Main Wave Pool Boiler Replacement
3
100,000
Roof Replacement Metal
3
200,000
ADA Entrance Railing
2
65,000
HVAC Replacement
3
15,000
Boiler Replacement
3
462,000
HVAC Replacement
3
100,000
Boiler Replacement
3
10,000
Tube Heater Replacements
3
S,000
Replacements Phase II
3
220,000
-4,358,300
1750 Budget Target Capital Improvement Program
Grand Total (Amount over (<0) or under (>0) Budget Target)
-4, 358, 300
47,700
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022 Capital Improvement Program Project List
Draft: 5/22/2021 Page 32
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
FY2022-FY2026 Capital Improvement Program Forecast
In addition to the current year's project list, the forecast identifies projects and programs
over the following four years. This provides a snapshot of the needs and anticipated
actions required to manage OCPR's assets over a 5-year period. The total budgets for the
current year are approved by the Parks Commission as part of the annual budget process
and the four years of forecast projects and programs are received and filed.
Draft: 5/22/2021 Page 33
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
CAKLAND FY2022-FY2026 Capital Improvement Program Forecast
COUNTYPAR
Budget Project
Project
Center ID Asset Name:
Project Name
Priority
FY2022 FY2023 FY2024
FY2025 FY2026
Capital Projects
4,406,000 4,960,500
5,143,920 4,559,800
Park System Programs
-EL4,407,500
ADM 123 Accessibility
ADA Transition Program
1
50,000 50,000 50,000
50,000 50,000
Addison Oaks
ACC 1 Conference Center
Boiler Replacement
3
126,000
ACC 2 Conference Center
Deck Replacement
1
53,000
ACC 3 Conference Center
ACC 5 Conference Center
ACC 8
Conference Center
Garden and Entrance
ACC 1655
Conference Center
Parking Lot North
ACC 1656
Conference Center
Parking Lot South
ADD 1638
Adams Lake Lodge
ADD 281
Addison Playgrounds
ADD 141
Buhl Lake Boathouse
ADD 1642
Cabin 5
ADD 1643
Cabin 6
ADD 1819
House 1480 W Romeo
Road
ADD 17
Maintenance Building
ADD 145 Maintenance Yard and
Parking Lot
ADD 144 Park Entrance Drive
ADD 1658 Section C Restroom
ADD 1735 Site and Grounds
ADD 142 Site and Grounds
ADD 1720 Yurt 1 North
ADD 1721 Yurt 2 South
Catalpa Oaks
Garden Room AC 3
Replacement
Restroom Furnace 3
Replacement
Renovation 5
Improvements 3
Improvements 3
Air Conditioning 4
Improvements 1
Restroom Construction 3
Improvements 3
Improvements 3
Conversion to Park Offices 3
Water Softener 3
Replacement
Maintenance Yard 3
Improvements
Dump Station Road 3
Realignment
Water Softener Installation 3
Group Area 3 & 4 4
Repurposing
Section A Campsite 4
Concrete Pads
HVAC/Ductless Split 4
Replacement
HVAC/Ductless Split 4
Replacement
12,000
10,000
175,000
200,000
200,000
25,000
80,000
70,000
10,000
10,000
75,000
15,000
104,400
100,000
15,000
45,000
75,000
6,000
6,000
CAT 147 Pavement and Drainage Parking Lot and Storm 2 1,000,000
Water Improvements
CAT 22 Playground North (1-5 yrs Relocation and Landscape 3
age) Improvement
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
30,000
Draft: 5/22/2021 Page 34
Oakland County Parks and Recreation
Budget Project
r.-- ID Asset Name: Project Name
Capital Projects
Glen Oaks
FY2022-FY2026 Asset Management Plans
Project
Priority FY2022 FY2023 FY2024 FY2025 FY2026
4,406,000 4,407,500 4,960,500 5,143,920 4,559,800
GLC 26 Clubhouse Deck Replacement 3
GLC 29 Clubhouse Grill Room Patio 3
GLC, GLG
1616
Clubhouse
GLC, GLG
1809
Clubhouse
GLC, GLG
30
Main Entrance
GLG
1808
Clubhouse
GLG
33
Fenceline
GLG
150
Golf Course Irrigation
Pond
GLG
34
Golf Course Irrigation
System
Renovation
Electrical Improvements
1 140,000
Roof Replacement Shingle
3 42,500
Sign Replacement
5
ProShop HVAC
3
Replacement
3
Irrigation Pond Relocation
3
Upgrade Phase II
3 500,000
GLG
272
Maintenance Building
Maintenance Heater 3
Replacement
GLG
149
Maintenance Chemical
Replacement 3
Mixing
Groveland Oaks
GRV
152
Proposed New
Dumpstation Queuing 3
Road and Trailer Parking
GRV
153
Cabins
Decking Replacements 3
GRV
1578
Concession
Air Conditioner Installation 3
GRV
1579
Concession
Generator Installation 3
GRV
1821
Concession
Utility Enclosure 3
GRV
242
Contact Station
Update or Replacement 3
GRV
160
Firewood Shed
Replacement 3
GRV
1034
Group Area 1 Pavilion
Roof Replacement Shingle 3
GRV
1035
Group Area 10 and 11
Roof Replacement Shingle 3
Pavilion
GRV
1036
Group Area 12 and 13
Roof Replacement Shingle 3
Pavilion
GRV
1037
Group Area 2 and 3
Roof Replacement Shingle 3
Pavilion
GRV
1038
Group Area 4 and 5
Roof Replacement Shingle 3
Pavilion
GRV
1039
Group Area 6 and 7
Roof Replacement Shingle 3
Pavilion
GRV
1040
Group Area 8 and 9
Roof Replacement Shingle 3
Pavilion
GRV
1527
Mathews Island Bridge
Replacement 1
GRV
1526
Paradise Island Long Span Replacement 1
Bridge
GRV
1584
Park House 6000 Grange
Air Conditioner Installation
Hall
40,000
80,000
20,000
40,000
15,000
25,000
152,000
84,000
25,000
25,000
20,000
170,000
15,000
5,000
6,000
6,000
6,000
6,000
6,000
6,000
90,000
500,000
25,000
50,000
224,400
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
Draft: 5/22/2021 Page 35
Oakland County Parks and Recreation
Budget Project Project
r.-- ID Asset Name: Project Name Priority
Capital Projects
Groveland Oaks
GRV
157
Park House 6000 Grange
Roof Replacement Shingle
Hall
GRV
1585
Park House 6000 Grange
Water Supply Generator
Hall
GRV
1577
Pavement and Drainage
Entrance Drive Repair or
Replacement
GRV
1224
Pines Playground
Replacement
GRV
155
Recreation Pavilion
Roof Replacement Shingle
GRV
158
Section A Restroom
Interior Renovation
GRV
1927
Septic Field
Parkwide Sanitary
Improvements
FY2022-FY2026 Asset Management Plans
FY2022 FY2023 FY2024 FY2025 FY2026
4,406,000 4,407,500 4,960,500 5,143,920 4,559,800
3 17,000
3 15,000
3
1
3
3
3
80,000
Holly Oaks
HRV 1936 Proposed New Parking Lot 3 200,000
HRV 1937 Proposed New Parking Lot Grant 3-200,000
Reimbursement
Independence Oaks
IND
161
Boathouse
Roof Replacement Shingle
IND
1623
Camp Wilderness Pavilion
Roof Replacement
1 North
IND
1624
Camp Wilderness Pavilion
Roof Replacement
2 South
IND
163
Concession and
Site and Building
Bathhouse
Improvements
IND
53
Dock and Boardwalk
Replacements
IND
1058
Lakepoint Pavilion
Roof Replacement Shingle
IND
54
Maintenance Cold
Pole Barn Addition
IND
1630
Maintenance Cold
Roof Replacement
IND
56
Moraine Knoll Playground
Replacement
IND
1980
Park Entrance Boulevard
Paving
IND
1979
Park Entrance Road
Paving
IND
49
Park House 9489
HVAC Replacement
Sashabaw
IND
1982
Park Road North
Paving
IND
1983
Park Road South
Paving
IND
58
Pine Grove Playground
Replacement
IND
59
Sensory Garden and Pond
Improvements
IND
376
Twin Chimneys Pavilion
Roof Replacement Shingle
IND
1071
Twin Chimneys Restroom
Roof Replacement Shingle
IND
1230
Waters Edge Playground
Replacement
Lyon Oaks
LYC, LYG
60
Clubhouse
Interior Renovation
LYC, LYG
63
Pavement and Drainage
Parking Lot Replacement
3 18,500
3
3
3 25,000
330,000
AM
3 200,000
3 6,000
3
3 23,000
1 80,000
3 287,500
3 438,000
3 10,000
3
3
1
3
3
3
1
3
3
487,500
337,500
80,000
20,000
140,000
40,500
1,500,000
132,000
21,770
6,650
80,000
180,000
924,000
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
Draft: 5/22/2021 Page 36
Oakland County Parks and Recreation
Budget
Project
r.--
ID
Asset Name:
Project Name
Capital
Projects
Lyon Oaks
LYC, LYG,
61
Pavement and Drainage
Entrance Drive
LYP
Replacement
LYG
404
Golf Driving Range
Improvements
LYG
164
Hole #11 Boardwalk
Replacement
LYG
62
Hole #17 Boardwalk
Replacement
LYP
166
Pavement and Drainage
Sports Field Parking Lot
Expansion
LYP
165
Proposed New
Dog Park and Sports Field
Restroom
LYP
1535
Woods Edge Playground
Replacement
Orion Oaks
ORN
1636
Boundaries
Boundary Fence
Replacement (ROW)
ORN
170
Entrance Signs (3)
Replacement
ORN
65
Lake 16 Boat Ramp and
Replacement
Dock
ORN
168
Lake 16 Fishing Pier
Replacement
ORN
223
Maintenance Yard
Cold Storage Design
ORN
1550
Utilities and Infrastructure
Water and Electrical to
Maintenance Shed
FY2022-FY2026 Asset Management Plans
Project
Priority FY2022 FY2023 FY2024 FY2025 FY2026
4,406,000 4,407,500 4,960,500 5,143,920 4,559,800
Red Oaks
RDD
711
Dog Park Contact Station
Replacement
Shed
RDG
1683
Boundaries
Golf Netting Replacement
RDG
171
Golf Cart Barn
Expansion
RDG
69
Golf Cart Tunnel
Replacement
RDG
172
Golf Course Irrigation
Irrigation Improvements
System
RDG
173
Park Maintenance
Cold storage expansion
Building
RDG RDP
694
Park Maintenance
Network update
RWP
Building
RDG RDP
174
Park Maintenance Yard
Expansion and
RWP
Improvement
RDP
333
Proposed New
Pavilion at Tent Site
RDP
177
Boundaries
Fenceline Management
RDP
1918
Boundaries
Fenceline Management
Reimbursement
RDP
71
Nature Center
HVAC replacement
RDP
1730
Nature Center
HVAC Replacement
Reimbursement
RDP
1315
Nature Center
Site and Landscape
Improvements
3 556,000
4 25,000
3 70,000
3 75,000
3 165,000
5 275,000
1 80,000
3 351,500
5
3
3
3
3
3
3
3
3
3
3
3
3
4
3
3
3
3
3
45,000
25,000
190,000
10,000
30,000
25,000
30,000
110,000
100,000
90,000
242,000
25,000
407,000
75,000
170,000
-82,500
348,000
-171,500
40,000
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
Draft: 5/22/2021 Page 37
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Project
Project
r.-- ID Asset Name:
Project Name
Priority
FY2022 FY2023 FY2024 FY2025 FY2026
Capital
Projects
4,406,000 4,407,500 4,960,500 5,143,920 4,559,800
Red Oaks
RDP
1917 Nature Center
Site and Landscape
3
-17,500
Improvements
Reimbursement
RDP
179 Nature Center Parking Lot Improvements
3
300,000
RDP
1731 Nature Center Parking Lot Improvements
3
-147,500
Reimbursement
RDP
176 Signs
Hales Street Monument
3
50,000
Sign Replacement
RDP
1732 Signs
Hales Street Monument
3
-22,500
Sign Replacement
Reimbursement
RDP
175 Vernal Pond Deck
Replacement
3
10,000
RDP
1916 Vernal Pond Deck
Replacement
3
-2,500
Reimbursement
RWC
1813 Waterpark Concession
Improvements
3
188,000
RWP
186 Proposed New
Pavilions (4)
4
160,000
RWP
182 Boundaries
Berm Security Fencing
1
40,000
RWP
75 Boundaries
Replacement
3
90,000
RWP
184 Signs
Sign Replacement
5
50,000
RWP
384 Site and Grounds
Waterpark Irrigation
3
144,000
System Replacement
RWP
1678 Waterpark Bathhouse
Exterior Renovation
3
85,000
RWP
181 Waterpark Bathhouse
Roof Replacement Metal
3
120,000
RWP
185 Waterpark Former
Improvements
3
20,000
Entrance
RWP
825 Waterpark Maintenance
Main Wave Pool Boiler
3
100,000
Building
Replacement
RWP
189 Waterpark Maintenance
Roof and Storage Extension 3
130,000
Building
RWP
1106 Waterpark Maintenance
Roof Replacement
3
30,000
Building
RWP
187 Waterpark Pavilion
Roof Replacement Metal
3
200,000
RWP
79 Waterpark River Ride
ADA Entrance Railing
2
65,000
RWP
1173 Waterpark Wave Pool
Wavepool Improvements
3
150,000
and Waterslide
Springfield
Oaks
SAC
1528 Activity Center
EMS Upgrade
1
50,000
SAC
194 Activity Center
Siding Replacement
3
240,000
SAC
84 Barn Pavement and
Replacement
3
100,000
Storm Sewer
SAC
85 Barns
Siding Replacement
3
60,000
SAC
1607 Goat Barn
Siding Replacement
3
15,000
SAC
197 Modular Restrooms (2)
Replacements
3
825,000
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
Draft: 5/22/2021 Page 38
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget
Project
Project
r.--
ID
Asset Name:
Project Name Priority
FY2022 FY2023 FY2024 FY2025 FY2026
Capital Projects
4,406,000 4,407,500 4,960,500 5,143,920 4,559,800
Springfield Oaks
SAC
1314
Stormwater Management Improvements Phase 1
2
560,000
System
SPG
98
Fenceline
Replacement
3
104,000
SPG
201
Golf Cart Barn
Building Expansion
3
80,000
SPG
202
Golf Course Drainage
Replacement
3
75,000
System
SPG
99
Golf Course Irrigation
Replacement
3
280,000
System
SPG
100
Maintenance Building
HVAC Replacement
3
15,000
North
SPG, SPR
200
Clubhouse
Area and Parking Lot Site
3
605,000
Improvements
SPG, SPR
96
Clubhouse
Renovation
3
550,000
Waterford Oaks
ADM
105
Administration Building
Boiler Replacement
3
462,000
ADM
1555
Administration Building
Deck Replacement
3
15,000
ADM
108
Facilities Maintenance
HVAC Replacement
3
100,000
Building
ADM
1004
Facilities Maintenance
Roof Replacement North
3
33,000
Building
Shingle
WCM
969
Proposed New
EOB to Market Pathway
5
75,000
WCM
204
Market Building
Market Building and
3
1,754,000
Pavilion Improvements
WCM
205
Site and Grounds
Market Site Improvements
3
640,000
WTR
106
Activity Center
Boiler Replacement
3
40,000
WTR
206
House 1580 Scott Lake
Roof Replacement Shingle
3
15,000
(Ernst)
WTR
367
House and Shed 2896
Roof Replacement Shingle
3
13,000
Watkins Lake Road
WTR
110
Paradise Peninsula
Boiler Replacement
3
10,000
Landing Building
WTR
500
Paradise Peninsula
Shade Structures
5
75,000
Playground
WTR
1151
Park Storage Shed North
Roof Replacement West
3
2,000
WTR
1149
Park Storage Shelter West Roof Replacement Shingle
3
10,500
WTR
112
Platform Tennis Courts (2)
Tube Heater Replacements
3
5,000
White Lake Oaks
WLC
1155
Clubhouse
Roof Replacement PVC
3
36,000
WLC/WLG
1170
Pavement and Drainage
North Parking Lot
3
250,000
Replacement and
Expansion
WLG
1675
Employee Parking Lot
Maintenance Parking
3
110,000
Improvements
WLG
120
Fenceline
Replacement
3
52,000
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
Draft: 5/22/2021 Page 39
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Project
Project
Center ID Asset Name:
Project Name
Priority
FY2022 FY2023 FY2024
FY2025 FY2026
Capital Projects
4,406,000 4,407,500 4,960,500
5,143,920 4,559,800
White Lake Oaks
WLG 1663 Golf Cart Barn
Siding Repairs
3
20,000
WLG 1179 Golf Course Irrigation
Replacements Phase II
3
220,000
System
WLG 472 Hole #13 Fairway Culvert
Replacement
1
40,000
WLG 470 Hole #18 Fairway Culvert
Replacement
1
85,000
WLG 1529 Hole #18 Pond
Dredge and Drain Cleanout
1
30,000
WLG 269 Hole #18 Pond Culvert
Replacement
1
75,000
WLG 471 Hole #9 Culvert
Replacement
3
50,000
WLG 121 Maintenance Building
HVAC Replacement
3
9,500
WLG 1530 Maintenance Culvert
Replacement
1
11,000
WLG 1676 Site and Grounds
First Tee Renovation
5
125,000
Capital Projects Budget Target
-4,358,300-4,402,466-4,447,515
-4,493,466 -4, 04
1750 Budget Target Capital Improvement-4,358,300-4,402,466-4,447,515-4,493,466-4,540,335
Program
Grand Total (Amount over (<0) or under (>0) Budget Target)
47,700
5,034 512,985 650,454
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Capital Improvement Program Forecast
19,465
Draft: 5/22/2021 Page 40
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
V. Maintenance Management Plan
Maintenance is the continuous process of improving the availability, safety, reliability
and longevity of physical assets. The Maintenance Management Plan identifies
operational investment for projects and programs to maintain buildings and park
improvements within Oakland County parks.
Draft: 5/22/2021 Page 41
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
FY2022 Maintenance Management Plan Project List
The project list identifies projects or programs to be funded and implemented within the
identified fiscal year. The total budget for the fiscal year is approved by the Parks
Commission as part of the annual budget process. Individual projects are brought to the
Parks Commission as appropriate.
Draft: 5/22/2021 Page 42
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
WKLAND FY2022 Maintenance Management Plan Project List
COUNTYPARKS
Budget Project
Center ID Asset Name:
Maintenance Projects
Park System Programs
ADM
122 Accessibility
ADM
126 Boundaries
ADM
1531 Building Roofs
ADM
1923 Park Assets
ADM
1524 Park Assets
ADM
125 Pavement and Drainage
ADM
127 Signs
ADM
124 Utilities and Infrastructure
Addison Oaks
ACC
6 Conference Center
ADD
1820 Cabin 1
Glen Oaks
GLC
25 Clubhouse
GLG
959 Northeast Steel Bridge
GLG
960 Northwest Steel Bridge
GLG
32 Southeast Steel Bridge
GLG
958 Southwest Steel Bridge
GLG
961 Wood Pedestrian Bridge
Groveland Oaks
GRV
38 Cabin 5
GRV
41 Cottage Island Bridge
GRV
45 Mathews Island Bridge
GRV
42 Paradise Island Long Span Bridge
Independence Oaks
IND
1201 Nature Center Bridge
IND
1511 Trail G Habitat Trail
Waterford Oaks
WTR
1517 Activity Center
WTR
1534 Fridge Toboggan Tower
WWP
228 Waterpark Bridge
Maintenance Projects Budget Target
Project
Project Name Priority FY2022
684,800
ADA Maintenance Program
2
50,000
Fenceline Repair Program
3
33,000
Roof Repair Program
3
33,000
Professional Services Program
3
50,000
Removal Program
3
50,000
Pavement Maintenance Program
3
150,000
Signage Replacement Program
3
50,000
ARC Flash Compliance Program
2
60,000
Stucco Repair
3
10,000
HVAC Installation
4
4,500
Exterior Stone Repair
3
10,000
Structural Inspection
1
1,850
Structural Inspection
1
1,850
Structural Inspection
1
1,850
Structural Inspection
1
2,350
Structural Inspection
1
2,350
HVAC Replacement
3
4,500
Structural Inspection
1
1,850
Structural Inspection
1
1,850
Structural Inspection
1
2,350
Repair
1
30,000
Improvements
2
50,000
Flooring Replacement
4
16,000
Stair Tower Removal
1
65,000
Structural Inspection
1
2,500
-690,700
1751 Budget Target Maintenance Management Plan
Grand Total (Amount over (<0) or under (>0) Budget Target)
-690,700
-5,900
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022 Maintenance Management Plan Project List
Draft: 5/22/2021 Page 43
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
FY2022-FY2026 Maintenance Management Plan Forecast
In addition to the current year's project list, the forecast identifies projects and programs
over the following four years. This provides a snapshot of the needs and anticipated
actions required to manage OCPR's assets over a 5-year period. The total budgets for the
current year are approved by the Parks Commission as part of the annual budget process
and the four years of forecast projects and programs are received and filed.
Draft: 5/22/2021 Page 44
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
CAKLAND FY2022-FY2026
COUNTYPARBudget
Maintenance
Management
Plan
Forecast
Project
Project
Center ID Asset Name:
Project Name Priority
FY2022
FY2023
FY2024
FY2025
FY2026
Maintenance Projects
684,800
704,050
645,200
608,338
703,250
Park System Programs
ADM 122
Accessibility
ADA Maintenance Program
2
50,000
50,000
50,000
50,000
50,000
ADM 126
Boundaries
Fenceline Repair Program
3
33,000
34,000
34,000
35,000
36,000
ADM 1531
Building Roofs
Roof Repair Program
3
33,000
34,000
34,000
35,000
36,000
ADM 1923
Park Assets
Professional Services
3
50,000
50,000
50,000
50,000
50,000
Program
ADM 1524
Park Assets
Removal Program
3
50,000
50,000
51,000
53,000
54,000
ADM 125
Pavement and Drainage
Pavement Maintenance
3
150,000
151,000
154,000
158,000
161,000
Program
ADM 127
Signs
Signage Replacement
3
50,000
50,000
50,000
10,000
10,000
Program
ADM 124
Utilities and InfrastructureARC
Flash Compliance
2
60,000
Program
Addison Oaks
ACC 6
Conference Center
Stucco Repair
3
10,000
10,000
10,000
10,000
10,000
ADD 14
Adams Lake Bridge
Structural Inspection
1
1,500
ADD 13
Adams Lake Dam
Structural Inspection
1
2,500
ADD 1192
Adams Lake Lodge Deck
Structural Inspection
1
2,500
ADD 956
Buhl Lake Dam
Structural Inspection
1
1,500
ADD 957
Buhl Lake Steel Bridge
Structural Inspection
1
3,500
ADD 1820
Cabin 1
HVAC Installation
4
4,500
ADD 1920
Cabin 2
HVAC Installation
4
4,500
ADD 1921
Cabin 3
HVAC Installation
4,500
ADD 1922
Cabin 4
HVAC Installation
4,500
ADD 1532
Sewage Lagoon
Liner Inspection (7 years)
3
3,500
ADD 301
Water Tower
Structural Inspection
1
5,000
Glen Oaks
GLC 25
Clubhouse
Exterior Stone Repair
3
10,000
10,000
10,000
10,000
10,000
GLG 959
Northeast Steel Bridge
Structural Inspection
1
1,850
GLG 960
Northwest Steel Bridge
Structural Inspection
1
1,850
GLG 32
Southeast Steel Bridge
Structural Inspection
1
1,850
GLG 958
Southwest Steel Bridge
Structural Inspection
1
2,350
GLG 961
Wood Pedestrian Bridge
Structural Inspection
1
2,350
Groveland Oaks
GRV 38
Cabin 5
HVAC Replacement
3
4,500
GRV 40
Cabin 7
HVAC Replacement
3
4,500
GRV 946
Cabin 8
HVAC Replacement
3
4,500
GRV 41
Cottage Island Bridge
Structural Inspection
1
1,850
GRV 45
Mathews Island Bridge
Structural Inspection
1
1,850
1,850
1,850
1,850
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Maintenance Management Plan Forecast
Draft: 5/22/2021 Page 45
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Project
Project
Center ID Asset Name:
Project Name Priority
FY2022 FY2023 FY2024 FY202. FY2026
Maintenance Projects
684,800 704,050 645,200 608,338 703,250
Groveland Oaks
GRV 42
Paradise Island Long Span Structural Inspection
1
2,350 2,350 2,350 2,350
Bridge
GRV 43
Paradise Island Short
Structural Inspection
1
1,850
Span Bridge
GRV 46
Septic Field
Inspection
2
5,000
Independence Oaks
IND 277
Camp Wilderness Bridge
Structural Inspection
1
3,000
IND 275
Hidden Springs Dam
Structural Inspection
1
3,000
IND 217
Hidden Springs Parking
Storm Sewer Maintenance
3
4,500
Lot
IND 1201
Nature Center Bridge
Repair
1
30,000
IND 276
Nature Center Bridge
Structural Inspection
1
3,000
IND 218
River Loop East Bridge
Structural Inspection
1
5,000
IND 1511
Trail G Habitat Trail
Improvements
2
50,000
Lyon Oaks
LYG 221
Golf Restrooms
Floor Resurfacing
3
10,000
Orion Oaks
ORN 245
Trail D Dragon Loop
Accessibility Enhancements
5
190,000
Red Oaks
Ak-
RDD 1692
Utilities and Infrastructure
Drinking Fountains
3
4,500
RDG 817
Park Maintenance
HVAC Replacement with
6,000
Building
Split System
RDG 818
Park Maintenance
Water heater replacement
1,500
Building
RWP 1814
Utilities and Infrastructure
Drinking Fountain
7,500
Replacements
RWP 1190
Waterpark Bridge
Structural Inspection
1
10,000
RWP 80
Waterpark River Ride
Repair and Painting
3
125,000
Springfield Oaks
SAC 1202
Activity Center
Siding Painting
3
120,000
SAC 226
Ellis Barn
Painting
3
135,000
SAC 1193
Rotary Park Bridge
Structural Inspection
1
1,250
SAC 92
Water Tower
Inspection
1
5,000
Waterford Oaks
ADM 1499
Administration Building
Carpet Replacement
5
46,138
WCM 493
Market Pavilion
Structural Inspection
1
5,000
WTR 1517
Activity Center
Flooring Replacement
4
16,000
WTR 1534
Fridge Toboggan Tower
Stair Tower Removal
1
65,000
WTR 235
House 1580 Scott Lake
Window Replacements
3
40,000
(Ernst)
WTR 1194
Lookout Lodge
Deck Structural Inspection
1
2,500
WTR 265
Trail A Loop
Improvements
5
150,000
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Maintenance Management Plan Forecast
Draft: 5/22/2021 Page 46
Oakland County Parks and Recreation
Budget Project
Center ID Asset Name: Project Name
Maintenance Projects
Waterford Oaks
WWP 228 Waterpark Bridge Structural Inspection
WWP 273 Waterpark Children's Structural Inspection
Play Structure
Maintenance Projects Budget Target
Project
Prior
1751 Budget Target Maintenance Management
Plan
Grand Total (Amount over (<0) or under (>0) Budget Target)
FY2022-FY2026 Asset Management Plans
ity FY2022 FY2023 FY2024 FY202. FY2026
684,800 608,338 703,250
1 2,500 2,500 2,500 2,500
1 3,500
-690,70 -686,6 671,88
-690,700-686,634-681,807-676,223-671,888
-67,885 31,362
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Maintenance Management Plan Forecast
Draft: 5/22/2021 Page 47
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Draft: 5/22/2021 Page 48
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
VI. Natural Resources Management Plan
Natural resources are the fundamental components of life including water, air, land, and
plant and animal life. Natural resources are utilized and valued by humans for a variety
of purposes including clean air and water, agriculture and food production, carbon
sequestration, aesthetic value, cultural and spiritual practices and for recreation. OCPR
manages over 4,700 acres of undeveloped natural areas that serve as regional hubs of
biodiversity and are part of the larger green infrastructure network in Oakland County.
These resources contribute not only to the parks where they are found but also to the
ecologic and economic prosperity of the entire county. Oakland County Parks manages
natural resources for optimal ecosystem function and institutes environmentally
sustainable practices throughout the park system.
The priorities for investment are guided by the Strategic Action Plan's mission and
strategic goal for managing natural resources: 8
Mission: The Oakland County Parks and Recreation Commission is dedicated to
providing quality recreation experiences that encourage healthy lifestyles, support
economic prosperity, and promote the protection of natural resources.
Goal — Protect Natural Resources: Increase land dedicated to protection of natural
resources, preserve existing high -quality ecosystems, and improve ecological
communities that are fragmented or degraded.
The Natural Resources Management Plan identifies funding for projects and programs
that protect and restore ecosystems within Oakland County parks.
8 Strategic Action Plan mission and goals from OCPR's 5-Year Parks and Recreation Plan, approved 2/1/2018.
Draft: 5/22/2021 Page 49
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
FY2022 Natural Resources Management Project List
The project list identifies projects or programs to be funded and implemented within the
identified fiscal year. The total budget for the fiscal year is approved by the Parks
Commission as part of the annual budget process. Individual projects are brought to the
Parks Commission as appropriate.
Draft: 5/22/2021 Page 50
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
FY2022 Natural Resources Management Project List
Budget Project
Center ID Asset Name:
Natural Resources Projects
Park System Programs
FM 1199 Natural Resources
FM 130 Natural Resources
FM 1198 Natural Resources
FM 134 Natural Resources
FM 138 Natural Resources
FM 137 Natural Resources
Natural Resources Projects Budget Target
Project Name
Forestry Program
Freshwater Stewardship Program
Land Management Program
Storm Sewer Maintenance Program
Trail Enhancement Program
Wildlife Management Program
1830 Budget Target Natural Resources Management
Grand Total (Amount over (<0) or under (>0) Budget Target)
Project
Priority FY2022
I 866,000
3 232,000
3 98,000
3 501,000
2 5,000
3 10,000
3 20,000
-866,000
-866,000
0
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022 Natural Resources Management Project List
Draft: 5/22/2021 Page 51
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
FY2022-FY2026 Natural Resources Management Forecast
In addition to the current year's project list, the forecast identifies projects and programs
over the following four years. This provides a snapshot of the needs and anticipated
actions required to manage OCPR's assets over a 5-year period. The total budgets for the
current year are approved by the Parks Commission as part of the annual budget process
and the four years of forecast projects and programs are received and filed.
Draft: 5/22/2021 Page 52
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
CAKLAND FY2022-FY2026 Natural Resources Management Forecast
COUNTYPAR
Budget Project
Project
Center ID Asset Name:
Project Name Priority
FY2022
FY2023
FY2024
FY2025
FY2026
Natural Resources Projects
866,000
882,000
899,000
917,000
934,000
Park System Programs
FM 1199 Natural Resources
Forestry Program 3
232,000
160,000
198,000
170,000
107,000
FM 130 Natural Resources
Freshwater Stewardship 3
98,000
208,000
80,000
89,000
100,000
Program
FM 1198 Natural Resources
Land Management 3
FM 134 Natural Resources
Storm Sewer Maintenance 2
Program
FM 138 Natural Resources
Trail Enhancement Program 3
FM 137 Natural Resources
Wildlife Management 3
Program
Natural Resources Projects Budget Target
1830 Budget Target Natural Resources
Management
Grand Total (Amount over (<0) or under (>0) Budget Target)
501,000 471,000 564,000 621,000 694,000
5,000 5,000 35,000 15,000 10,000
10,000 10,000 10,000 10,000 10,000
20,000 28,000 12,000 12,000 13,000
-866,000-882,000-899,000-917,000-934,000
-866,000-882,000-899,000-917,000-934,000
0 0 0 0 0
Project Priority Legend
1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
FY2022-FY2026 Natural Resources Management Forecast
Draft: 5/22/2021 Page 53
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
FY2022-FY2026 Natural Resources Management Outline
Natural resources management is administered through a set of programs that are
funded by the Parks Commission. See Program Descriptions for Forestrv, Freshwater
Stewardship, Land Manaaement, Storm Sewer Maintenance, Trail Enhancement, and
Wildlife Manaaement. Within these programs, a series of actions are identified for the
natural resources in each park. The following report, which identifies these actions, is a
snapshot of the needs and scope of work for natural resources management in each park.
Budgets are not provided for individual actions, because the programs are administered
by Natural Resources Management staff across the entire park system.
Draft: 5/22/2021 Page 54
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
CAKLAND FY2022-FY2026 Natural Resources Management Outline
COUNTY PARKS
Park
Natural Resources Management Program
Action Project ID
Addison Oaks
Forestry
Campground Tree Maintenance and Removals
1832
Campground Tree Planting
1833
Estate and Playground Tree Maintenance and Removals
1834
Estate and Playground Tree Planting
1835
Forest Management Plan
1836
Freshwater Stewardship
Buhl Lake Wetland Edge Shrub Removal and Nature Plan Installation
1837
Vernal Pools Restoration
1757
Water Quality Assessment of Buhl Lake, Adams Lake, pond and streams
1755
Land Management
Estate and Campground Nature Plan Conversion
1840
Invasive Shrub Control and Restoration of NW Corner
1839
MNFI Natural Community Assessments
1841
Mountain Bike Trail Invasive Species Control
1888
Old Fields Restoration
1754
Old Fields Restoration East
1753
Prairie Fen Restoration
1752
Storm Sewer Maintenance
Stormwater Infrastructure Assessment
1838
Wildlife Management
Eastern Massasauga Rattlesnake Habitat Improvement
1758
Management of White -Tailed Deer Population and Impacts
1842
Non -Native Waterfowl Control
1893
Catalpa Oaks
Forestry
Tree Planting 1807
Glen Oaks
Forestry
Golf Course Tree Maintenance and Removals 1760
Golf Course Tree Planting 1878
Freshwater Stewardship
Pebble Creek Stream Bottom Restoration and Shoreline Habitat Improvements 1907
Water Quality Assessment of Pebble Creek 1759
Land Management
Invasive Shrub Removal and Non -Native Grass Treatment 1898
Native Seed and Native Landscaping Conversion 1899
Water Feature Swale Maintenance 1843
Storm Sewer Maintenance
Stormwater Infrastructure Assessment 1904
Groveland Oaks
FY2022-FY2026 Natural Resources Management Plan Outline
Draft: 5/22/2021 Page 55
Oakland County Parks and Recreation
Park
Natural Resources Management Program
Action
Groveland Oaks
Forestry
Campground Tree Maintenance and Removals
Campground Tree Planting
Forest Management Plan
Freshwater Stewardship
Stewart Lake Shoreline Restoration
Water Quality Assessment of Stewart Lake and Thread Creek
Land Management
Former Golf Course Restoration
MNFI Natural Community Assessments
Native Landscaping Conversion
Thread Creek Invasive Plant Removal
Storm Sewer Maintenance
Stormwater Infrastructure Assessment
Highland Oaks
Forestry
Forest Management Plan
Freshwater Stewardship
Water Quality Assessment of Spring Lake and Streams
Land Management
MNFI Natural Community Assessments
Oak Knob Preservation
Oak Savannah Restoration
Old Fields Restoration North
Old Fields Restoration South
Wildlife Management
Eastern Massassauga Rattlesnake Habitat Improvement
Independence Oaks
Forestry
FY2022-FY2026 Asset Management Plans
Forest Management Plan
North Park Scots Pine Removal and Replacement
Tree Maintenance and Removals
Tree Planting - Main Park
Freshwater Stewardship
Clinton River Phragmites, Cattail and Reed Canary Grass Control
Crooked Lake Shoreline Restoration
Water Quality Assessment of Crooked Lake, Upper Bushman Lake, Clinton River and Streams
Land Management
Bog Invasive Shrub Removal
MNFI Natural Community Assessments
Old Fields Restoration North
Prairie Fen Restoration
Storm Sewer Maintenance
Stormwater Infrastructure Assessment
FY2022-FY2026 Natural Resources Management Plan Outline
Draft: 5/22/2021
Project ID
1879
1844
1845
1764
1762
1761
1847
1900
1846
1908
1849
1884
1848
1769
1770
1767
1768
1894
1850
1779
1880
1851
1852
1777
1774
1773
1853
1778
1776
1909
Page 56
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Park
Natural Resources Management Program
Action Project ID
Independence Oaks
Wildlife Management
Fish Population Study 1854
Lyon Oaks
Forestry
Forest Management Plan
1855
Golf Course Tree Maintenance and Removals
1881
Golf Course Tree Planting
1895
Tree Maintenance and Removal
1856
Tree Planting
1857
Wetland Mitigation Area Aspen Removal
1784
Freshwater Stewardship
Water Quality Assessment of Norton Drain
1780
Land Management
Golf Course Phragmites Removal
1783
MNFI Natural Community Assessments
1858
Native Landscaping Conversion - Clubhouse
1911
Old Fields Restoration
1781
Storm Sewer Maintenance
Stormwater Infrastructure Assessment
1910
Orion Oaks
Forestry
Forest Management Plan 1859
Tree Maintenance and Removals 1896
Tree Planting 1897
Freshwater Stewardship
Lake Sixteen Wetland Edge Shrub Removal 1860
Water Quality Assessment of Lake Sixteen 1885
Land Management
Lake Sixteen Phragmites Removal
1861
MNFI Natural Community Assessments
1862
Old Fields Restoration
1786
Oriental Bittersweet Control
1863
Wetland Shrub Removal
1889
Wildlife Management
Eastern Massasauga Rattlesnake Habitat Structure Installation
1787
Fish Population Study
1892
Red Oaks
Forestry
Dog Park Tree Maintenance and Planting 1864
Forest Management Plan 1866
Nature Center Tree Maintenance and Removals 1865
Perimeter Trimming 1919
Freshwater Stewardship
Vernal Pool Assessment and Restoration 1788
FY2022-FY2026 Natural Resources Management Plan Outline
Draft: 5/22/2021 Page 57
Oakland County Parks and Recreation
Park
Natural Resources Management Program
Action
Red Oaks
Land Management
Native Landscaping Conversion and Demonstration Site
Nature Center Shrub Assessment and Bird Study
Storm Sewer Maintenance
Stormwater Infrastructure Assessment
Rose Oaks
Forestry
Forest Management Plan
Invasive Black Locust Clone Removal and Restoration
Freshwater Stewardship
All Lakes Wetland Edge Shrub Removal and Native Plant Installation
Water Quality Assessment of Lakes and Streams
Land Management
Eastern Old Fields Restoration
Enbridge Cut Restoration
Holly Schools Property Restoration
MNFI Natural Community Assessments
Prairie Fen Restoration
South End Restoration
Springfield Oaks
Forestry
Forest Management Plan
Golf Course Tree Maintenance and Removals
Golf Course Tree Planting
Land Management
Invasive Shrub Removal and Non -Native Grass Treatment
Native Seed and Native Landscaping Conversion
Water Feature Swale Maintenance
Waterford Oaks
Forestry
Forest Management Plan
Tree Maintenance and Removals
Tree Planting
Land Management
Buckthorn Removal
MNFI Natural Community Assessments
Old Fields Restoration North
White Lake Oaks
Forestry
FY2022-FY2026 Asset Management Plans
Golf Course Tree Maintenance and Removals
Golf Course Tree Planting
Freshwater Stewardship
Water Quality Assessment of Huron River, Irrigation Pond and Streams
Land Management
Project ID
1790
1789
1905
1867
1796
1868
1886
1792
1794
1793
1869
1870
1791
1872
1871
1882
1912
1913
1890
1873
1874
1875
1800
1903
1891
1883
1876
M1.1h
FY2022-FY2026 Natural Resources Management Plan Outline
Draft: 5/22/2021 Page 58
Oakland County Parks and Recreation
Park
FY2022-FY2026 Asset Management Plans
Natural Resources Management Program
Action
White Lake Oaks
Land Management
Invasive Shrub Removal and Non -Native Grass Treatment
MNFI Natural Community Assessments
Native Seed and Native Landscaping
Water Feature Swale Maintenance
Storm Sewer Maintenance
Stormwater Infrastructure Assessment
Project ID
1901
1877
1914
1902
1906
FY2022-FY2026 Natural Resources Management Plan Outline
Draft: 5/22/2021 Page 59
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Draft: 5/22/2021 Page 60
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
V11. Project Scopes
FY2022-FY2026 Project Scopes
The scope of a project identifies the planned action, as well as the type of infrastructure,
facility or structure and its location and overall purpose, materials and dimensions. In
addition to scope, the following section identifies the need for each project, which may
include information about the history and current condition of the asset and a summary
of regulatory compliance requirements. Each project has a budget amount that is
scheduled in one or more of the next five fiscal years. The following is also identified:
Project Type (Capital Projects, Maintenance Projects, or Natural Resources Projects),
Proiect Prioritv (levels 1 through 5), and the Asset Management Type (RM — Regular Asset
Management, DM — Deferred Asset Management, or New — New Asset).
Draft: 5/22/2021 Page 61
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
CAKLAND FY2022-FY2026 Project Scopes
COUNTYPARBudget Center Asset Name Project Name Project ID
Park System Programs
ADM Accessibility ADA Maintenance Program 122
r
SCHEDULE
FY2022 $50,000
FY2023 $50,000
FY2024 $50,000
FY2025 $50,000
FY2026 $50,000
A
Project Type: Maintenance Projects
Project Priority: 2 Asset Mgt Type: DM
Accessibilit
r 1 SCHEDULE
FY2022
$50,000
FY2023
$50,000
FY2024
$50,000
FY2025
$50,000
FY2026
$50,000
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
SCHEDULE
FY2022
$33,000
FY2023 $34,000
FY2024 $34,000
FY2025 $35,000
FY2026 $36,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
SCOPE
Park system -wide program to comply
with the Americans with Disabilities
Act (ADA) by providing ADA-compliant
components. Components may include
fixtures such as faucets or mirrors, or
equipment such as accessible beach
chairs. Program is managed by the
staff Accessibility Work Group.
ADA Transition Program
SCOPE
Park system -wide program to comply
with the Americans with Disabilities
Act by implementing capital
improvement -scale improvements to
address the ADA Transition Plan and
provide accessibility to persons of all
abilities. Program is managed by the
staff Accessibility Work Group.
Fenceline Repair Program
SCOPE
Park system -wide program to replace
fenceline components, including posts,
fabric, and wires. Program is managed
by district chiefs of park operations
and chief of park facilities
maintenance and development.
NEED
OCPR is required to comply with the
Americans with Disabilities Act (ADA)
for facilities and programs. Transition
plans for each park identify needs
within each park to update facilities to
meet standards.
123
NEED
OCPR is required to comply with the
Americans with Disabilities Act (ADA)
for facilities and programs. Transition
plans for each park identify needs
within each park to update facilities to
meet standards.
126
NEED
Fences in the parks system are subject
to aging, damage, and ordinary wear
and tear. Repairs are prioritized by
condition and age.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 62
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name
Park System Pr
Building Roofs Roof Repair Program
SCHEDULE SCOPE
FY2022 $33,000
FY2023 $34,000
FY2024 $34,000
FY2025 $35,000
FY2026 $36,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
Park Assets
� `t PP � SCHEDULE
FY2022 $50,000
FY2023 $50,000
FY2024 $50,000
FY2025 $50,000
FY2026 $50,000
f—
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
Park Assets
I=, —
SCHEDULE
FY2022 $50,000
FY2023 $50,000
FY2024 $51,000
FY2025 $53,000
FY2026 $54,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
Park system -wide program to repair
and replace building roofing and
associated components. Roofing
materials vary by building and include
asphalt shingles, metal and EPDM
(rubber). Roofing components include
wood sheathing, underlayment,
insulation, gutters and downspouts.
Professional Services Program
SCOPE
Park system -wide program to contract
with various professional disciplines
that are not within the professional
capabilities or resource availability of
staff. Contractors will assist with the
completion of small operations
projects and with scope and budget
development of larger projects.
Professional disciplines include but are
not limited to mechanical, electrical,
civil, architectural and estimating.
Funding will be managed by staff
through annual contracts.
Removal Program
SCOPE
Park system -wide program to remove
assets and restore the site in
accordance with Oakland County
Board of Commissioners policy and all
applicable federal, state and local
regulations. Program is managed by
the staff Property Acquisition and
Management (PAM) Work Group.
Project ID
1531
NEED
Building roofs in the parks system are
subject to aging, damage, and ordinary
wear and tear. Repairs are prioritized
by condition and age.
1923
NEED
Smaller operational projects and
development of scopes and budgets
for larger projects often require
professional expertise not available
from existing staff resources. Use of
annual contracts to complement staff
expertise will improve the accuracy of
budget forecasting prior to submitting
budgets for approval.
1524
NEED
When replacement or renovation is
not feasible, park assets that are at the
end of their useful life may need to be
removed and the asset site restored.
The manner of disposal is regulated by
Oakland County Board of
Commissioners policy. Permitting
review is needed to ensure compliance
with county policy, as well as
applicable laws and regulations and
that required permits are obtained in
advance.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 63
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nar-
ADM Pavement and Drainage
SCHEDULE
FY2022 $150,000
FY2023 $151,000
FY2024 $154,000
FY2025 $158,000
FY2026 $161,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022 $50,000
BUS DROP OFF
_FY2023
$50,000
KING
f
fTFY2024
$50,000
O 1
LLATFORMTENN6
N6
f
FY2025
$10,000
FY2026
$10,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
tilities and Infrastructure
SCHEDULE
FY2022 $60,000
FY2023
Arc Flash and Shock Hazard
FY2024
Appropriate PPE Required
.k ...,..� ,...
_... FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 2
Asset Mgt Type: DM
Project Name
Pavement Maintenance Program
SCOPE
Park system -wide program for repair
of existing concrete and asphalt
surfaces. Program is managed by
district chiefs of park operations and
chief of park facilities maintenance
and development.
Project ID
125
NEED
Pavement in the parks system is
subject to aging, damage, and ordinary
wear and tear. Repairs are prioritized
by safety issues, condition and age.
Signage Replacement Program
SCOPE
Park system -wide program to evaluate
signage and replace or remove signs as
indicated. The goal of the program is
to increase clarity, eliminate sign
pollution, and comply with OCPR
brand standards. Program is managed
by the Wayfinding Work Group with
an initial emphasis on trail signage.
127
NEED
Park system has more than 2,500
vehicle and pedestrian wayfinding and
operational signs. Much of the signage
is inconsistent or outdated and does
not meet current sign and branding
standards.
ARC Flash Compliance Program
SCOPE
5-year engineering analysis program,
based on the updated NEC for the
evaluation and Arc Flash Hazard and
Safety Equipment labeling of all
existing electrical panels located
throughout the park system. White
Lake, Orion, and Independence
scheduled in 2020; Springfield and
Lyon scheduled in 2021; remaining
Waterford facilities scheduled in 2022.
124
NEED
The updated National Electric Code
(NEC) requires evaluation and Arc
Flash Hazard and Safety Equipment
labeling of all existing electrical panels.
Groveland, Waterford Waterpark and
Admin Building completed in 2017;
Red and Catalpa completed in 2018;
Addison and Glen completed in 2019.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 64
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name
FM Natural Resources Forestry Program
SCHEDULE
FY2022 $232,000
FY2023 $160,000
FY2024 $198,000
FY2025 $170,000
FY2026 $107,000
Project Type: Natural Resources Projects
Project Priority: 3 Asset Mgt Type: RM
latural Resources
SCHEDULE
FY2022
$98,000
FY2023 $208,000
FY2024 $80,000
FY2025 $89,000
FY2026 $100,000
Project Type: Natural Resources Projects
Project Priority: 3 Asset Mgt Type: RM
vp�Nat
SCHEDULE
FY2022 $501,000
FY2023 $471,000
FY2024 $564,000
FY2025 $621,000
FY2026 $694,000
Project Type: Natural Resources Projects
Project Priority: 3 Asset Mgt Type: RM
SCOPE
Annual natural resource management
program to protect, preserve, restore
and promote our parks' forest
resources and recreational
opportunities. The program provides
maintenance and operational support
for removal of hazardous trees, oak
wilt (and other tree disease)
management, and tree plantings.
Project ID
1199
NEED
Forest resources are being degraded
by diseases, age, forest pests and
natural disturbances. Protection of
high -quality native trees, maintenance
of hazardous trees and planting of new
trees is needed to preserve natural
communities, ensure the safety of park
patrons, protect built infrastructure
and beautify the park system.
Freshwater Stewardship Program
SCOPE
Annual natural resource management
program to protect, preserve, restore
and promote our parks' freshwater
resources and recreational
opportunities. The program provides
maintenance and operational support
for contractual control of high priority
aquatic invasive species and water
quality monitoring.
Land Management Program
SCOPE
Annual natural resource management
program to protect, preserve, restore,
and promote our parks' unique natural
communities and recreational
opportunities. The program includes
restoration of natural plant
communities through prescribed
burning, seeding and mowing.
130
NEED
Freshwater resources (lakes, rivers,
streams) and the animals that inhabit
them are being degraded by poor
water quality and aquatic invasive
species. Protection of high quality
freshwater resources is necessary for
native plants and animals, regional
water quality and preservation of park
recreational opportunities such as
fishing and kayaking.
1198
NEED
Habitat improvements are needed to
restore biodiversity and native species
populations to degraded natural areas
and to protect intact high -quality
natural communities. Restoration will
also encourage recreational
opportunities such as hiking and biking.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 65
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
FM Natural Resources
SCHEDULE
FY2022 $5,000
FY2023 $5,000
FY2024 $35,000
FY2025 $15,000
FY2026 $10,000
Project Type: Natural Resources Projects
Project Priority: 2 Asset Mgt Type: DM
Natural Resources
_MWF
SCHEDULE
FY2022 $10,000
FY2023 $10,000
FY2024 $10,000
FY2025 $10,000
FY2026 $10,000
Project Type: Natural Resources Projects
Project Priority: 3 Asset Mgt Type: DM
Natu
SCHEDULE
FY2022 $20,000
FY2023 $28,000
FY2024 $12,000
FY2025 $12,000
FY2026 $13,000
Project Type: Natural Resources Projects
Project Priority: 3 Asset Mgt Type: RM
Project Name
Storm Sewer Maintenance Program
SCOPE
Annual natural resource management
program to ensure compliance with
the Department of Environment, Great
Lakes & Energy (EGLE) Storm Water
Pollution Prevention Initiative,
including inspection and maintenance
of stormwater systems and associated
maintenance.
Trail Enhancement Program
SCOPE
Park system -wide program to focus on
enhancement of existing trails. The
program includes ongoing surveys of
existing trail conditions and
development of a phased strategic
maintenance plan. Plans to upgrade
high -priority trails within the park
system include regrading, re -alignment
and other trail surface improvements.
Program is managed by the staff Trails
Work Group.
Project ID
134
NEED
Storm water infrastructure within the
parks is aging rapidly and annual
proactive maintenance is necessary to
ensure functioning stormwater
management systems.
138
NEED
This program was cancelled after the
FY2019 program due to budget
constraints. The program included
ongoing surveys of existing trail
conditions and development of a
phased strategic maintenance plan.
Plans to upgrade high -priority trails
within the park system included
regrading, re -alignment and other trail
surface improvements. Program was
managed by the staff Trails Work
Group.
Wildlife Management Program
SCOPE
Annual natural resource management
program to protect, preserve, restore,
and promote our parks' unique native
wildlife and recreational opportunities.
The program includes management of
unsustainable populations of native
wildlife (deer, geese, beaver),
populations of non-native wildlife
(mute swans) and surveying and
habitat restoration of native wildlife
populations.
137
NEED
Native wildlife resources (birds,
mammals, fish, reptiles, amphibians,
invertebrates) are being negatively
impacted resulting in the need for
surveying and proactive management
to ensure healthy, diverse populations
that encourage recreational
opportunities such as hiking and bird
watching. Additional management is
necessary for nuisance wildlife that
create negative interactions with park
patrons and wildlife with high
population levels (deer, beaver) that
impact natural resources.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 66
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ACC Conference Center
Project Name
Boiler Replacement
Project ID
1
SCHEDULE SCOPE NEED
FY2022 Replace the two (2) 1,010,000 BTU Project is part of the park system -wide
FY2023 boilers and related equipment management of building equipment.
installed in 1992 used for building heat. Replacement is scheduled when
FY2024 warranted by the age and condition of
FY2025 equipment and is intended to reduce
unscheduled replacement and increase
FY2026 $126,000 efficiencies.
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
onference Center=
SCHEDULE
FY2022
FY2023 $53,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
SCHEDULE
FY2022 $12,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Deck Replacement
SCOPE
Replace existing 2,600 square foot
conference center wood decking and
railings, including the necessary
staining, sealing and structural
modifications.
NEED
Deck is deteriorating. Replacement is
intended to improve appearance and
reduce maintenance needs.
Garden Room AC Replacement
SCOPE
Replace the AC System (Air handler,
6.5 ton condenser unit and related
equipment) installed in 1998 used for
cooling the garden room.
2
3
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 67
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ACC Conference Center
SCHEDULE
FY2022 $10,000
FY2023
FY2024
FY2025
t
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
onference CenteMr
69,
WSCHEDULE FY2022
$10,000
FY2023 $10,000
FY2024 $10,000
FY2025 $10,000
FY2026 $10,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
onference Center Garden and Entrance
SCHEDULE
FY2022
FY2023
FY2024 $175,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: DM
Project Name
Restroom Furnace Replacement
SCOPE
Replace the 75,000 BTU furnace
installed in 1989 used for heating the
large meeting room restrooms.
Stucco Repair
SCOPE
Implement annual repairs and
replacement of building fagade stucco,
repair of heavy timber accents, and
chimney repairs.
Renovation
SCOPE
Complete landscape planting bed
renovation of the existing entrance,
courtyard and garden areas, including
irrigation, lighting, drainage, brick
paver reinstallations (entrance
courtyard area), and step
refurbishment. Garden wall
replacement will focus on west and
south portions. Phase I: Design; Phase
II: Construction
Project ID
5
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
6
NEED
Structure was built in 1927. Ongoing
repair of building surfaces is needed
because the materials absorb moisture
and condensate, which results in
cracking and breaking away.
8
NEED
Update of walls and walkway is
needed for structural integrity and
safety and is intended to improve the
appearance for weddings and other
events. Garden brick pavers are newer,
installed circa 2006. Trellis was
replaced in 2019.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 68
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ACC Conference Center Parking Lot North
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $200,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
onference Center Parking Lot South
SCHEDULE
FY2022
C
FY2023
FY2024
FY2025 $200,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
lff dams Lake Bridg W
SCHEDULE
MWEV% FY2022
FY2023 $1,500
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Project Name Project ID
Improvements 1655
SCOPE NEED
Mill and replace existing 108 space Existing asphalt pavement was last
(40,000sf) north asphalt parking lot, replaced over 20 years ago and
including any necessary base requires constant annual repairs to
preparation, storm tile repairs, striping maintian a safe parking surface.
and restoration.
Improvements
1656
SCOPE NEED
Mill and replace existing 92 space Existing asphalt pavement was last
(35,000sf) north asphalt parking lot, replaced over 20 years ago and
including any necessary base requires constant annual repairs to
preparation, storm tile repairs, striping maintian a safe parking surface.
and restoration.
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
14
NEED
24' pedestrian bridge crosses the dam
between Adams Lake and Buhl Lake.
Bridge was installed in 1981; last
inspected in 2013 and 2018. Inspection
is part of the park system -wide
management to monitor structural
integrity and identify potential
maintenance and safety issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 69
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ADD Adams Lake Dam
Project Name
Structural Inspection
SCHEDULE SCOPE
FY2022 Complete inspection and report by a
FY2023 $2,500 qualified engineer every 5 years.
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
dams Lake Lodge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: New
dams Lake Lodge Deck
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
$25,000
$2,500
Air Conditioning Installation
SCOPE
Installation of a new air conditioning
system for the 3,500 square foot
Adams Lake Lodge rental facility.
Structural Inspection
SCOPE
Complete inspection and report by
qualified engineer every 5 years.
i 1
Project ID
13
NEED
Dam controls water flow from Adams
Lake into Buhl Lake. Dam was installed
in 1977; last inspected in 2012 and
2018. Inspection is part of a park
system -wide management of bridges,
towers, and dams to monitor
structural integrity and identify
potential maintenance and safety
issues.
1638
NEED
It is anticipated that conditioning this
currently unconditions facility will
attract new facility rentals and
increase revenues.
1192
NEED
Deck was constructed as part of the
building's construction in 1973, with
upgrades in 2014. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 70
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ADD Addison Playgrounds
SCH
M-1m
FY
EDULE
2022 $80,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Buhl Lake Boathouse
Project Name
Improvements
Project ID
281
SCOPE
NEED
Evaluate playground needs throughout
Adams Lake Playground was
the park and develop an overall plan
completed in 2019, replacing the old
that establishes the Adams Lake
beach playground. Additional features
Playground as a destination for both
are proposed to increase the draw of
day use and camping visitors and
the Adams Lake Playground and
resolves the safety and accessibility
establish it as a parkwide destination.
issues at the Campground Playground.
Campground Playground play
Restroom Construction
SCHEDULE
SCOPE
FY2022
Install the previously designed public
restroom within the Buhl Lake
FY2023
Boathouse, including required utility
FY2024
connections and equipment.
FY2025
FY2026 $70,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
Buhl Lake Dam
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Structural Inspection
structure was installed in 2003 and is
outdated and not compliant with
accessibility or current safety
guidelines. It is located in a damp,
shaded area and there are multiple
areas of rotting wood at grade level.
NEED
Buhl Lake Boathouse constructed in
2019 included design for later addition
of a public restroom. Public
engagement indicates a preference for
restrooms over portable toilets.
956
SCOPE NEED
Complete inspection and report by Inspection is part of the park system-
$1,500 qualified engineer every 5 years. wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 71
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
"r s • • .
ADD Buhl Lake Steel Bridge
SCHEDULE
FY2022
FY2023
FY2024
7
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 4 Asset Mgt Type: RM
Cabin 2
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 4 Asset Mgt Type: RM
Structural Inspection
Project ID
957
SCOPE NEED
Complete inspection and report by Inspection is part of the park system-
$3,500 qualified engineer every 5 years. wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
HVAC Installation
SCOPE
NEED
$4,500 Installation of a new split system
It is anticipated that providing heat
heating and air conditioning system for
and air conditioning for this currently
the 2 and 4 person cabins, similar to
unconditions cabin will attract new
the system at the 6 person cabins and
facility rentals and increase revenues.
yu rts.
SCOPE
NEED
Installation of a new split system
It is anticipated that providing heat
$4,500 heating and air conditioning system for
and air conditioning for this currently
the 2 and 4 person cabins, similar to
unconditions cabin will attract new
the system at the 6 person cabins and
facility rentals and increase revenues.
yu rts.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 72
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ADD Cabin 3
Project Name
Project ID
HVAC Installation
1921
SCHEDULE
SCOPE
NEED
FY2022
Installation of a new split system
It is anticipated that providing heat
heating and air conditioning system for
and air conditioning for this currently
FY2023
the 2 and 4 person cabins, similar to
unconditions cabin will attract new
FY2024
$4,500 the system at the 6 person cabins and
facility rentals and increase revenues.
FY2025
yurts.
FY2026
Project Type: Maintenance Projects
Project Priority: Asset Mgt Type: RM
HVAC Installation
1922
SCHEDULE
SCOPE
NEED
FY2022
Installation of a new split system
It is anticipated that providing heat
heating and air conditioning system for
and air conditioning for this currently
FY2023
the 2 and 4 person cabins, similar to
unconditions cabin will attract new
FY2024
the system at the 6 person cabins and
facility rentals and increase revenues.
FY2025
$4,500 yurts.
FY2026
Project Type: Maintenance Projects
Project Priority: Asset Mgt Type: RM
abin 5
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Improvements
SCOPE
Removal and replacement of the
$10,000 existing cabin floor and structural
components of the facility, including
the improvements for the prevention
of insects and rodent damage.
1642
NEED
Existing cabin floor and substructure is
continually subjected to insect and
rodent damage and requires complete
removal.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 73
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
Wdison Oaks 4
ADD Cabin 6
SCHEDULE
FY2022
FY2023 $10,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
House 1480 W Romeo Road
SCHEDULE
FY2022 $75,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Maintenance Building
SCHEDULE
��_W FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Improvements
SCOPE
Removal and replacement of the
existing cabin floor and structural
components of the facility, including
the improvements for the prevention
of insects and rodent damage.
Conversion to Park Offices
SCOPE
Design/engineering and construction
for the improvements and/or
modifications of the existing
caretakers house to allow the facility
to be used as the main park office,
including site modifications required
for ADA compliance.
Water Softener Replacement
SCOPE
$15,000 Replace the undersized water softener
with a correctly -sized water softener
to service entire building. Located in
the maintenance building basement.
Project ID
1643
NEED
Existing cabin floor and substructure is
continually subjected to insect and
rodent damage and requires complete
removal.
1819
NEED
Due to the existing small park office
space, it's hard to find location within
the existing maintenance facility and
since the caretakers house is no longer
a rental facility, locating the park office
within this more prominent location of
the park will better facility customer
service and provide needed office
space.
17
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 74
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ADD Maintenance Yard and Parking Lot
SCHEDULE
FY2022
WRIN&NM FY2023
.J FY2024
FY2025
} FY2026 $104,400
w
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ark Entrance Drivel
SCHEDULE
FY2022
FY2023 $100,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024 $15,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Project Name
Maintenance Yard Improvements
SCOPE
Design and implement improvements
to Maintenance Yard. Phase III:
increase capacity of employee parking
areas.
Project ID
145
NEED
Maintenance Building has insufficient
capacity to park all employee vehicles
during the peak operating season,
resulting in random vehicle lawn
parking along the conference center
drive.
Dump Station Road Realignment
SCOPE
Realign a portion of Addison
Boulevard, easterly to the Dump
Station, to effectively separate road
traffic from Dump Station traffic.
Water Softener Installation
SCOPE
Restroom does not currently have a
water softener. Adding a water
softener is expected to reduce mineral
buildup in pipes and increase visitor
comfort.
144
NEED
Parked recreational vehicles being
serviced by the sanitary systems at the
Dump Station interfere with traffic on
Addison Boulevard.
NEED
Installation of water softener.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
1658
Draft: 5/22/2021 Page 75
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name
Wdison Oaks
ADD Sewage Lagoon
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
ite and Grounds
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: RM
Site and Grounds
Liner Inspection (7 years)
r I
Project ID
1532
SCOPE NEED
Work with a qualified engineer to Lagoon liners were in stalled in 1992,
conduct inspection of the lagoon liners with the useful life of HDPE being 25-
every 7 years. 30 years; last inspected in YEAR.
Inspect lagoon liners to evaluate the
condition, and the anticipated life of
the liners at the Addison Oaks
$3,500 wastewater treatment plant.
Group Area 3 & 4 Repurposing 1735
SCOPE NEED
$45,000 Upgrade sites within the existing Group campsites are underused and
Group Area 3 & 4 with gravel pads and additional individual RV campsites are
use existing electrical pedestals to needed at the park.
create 30 new individual campsites.
Section A Campsite Concrete Pads
SCHEDULE SCOPE
FY2022 Install twenty one (21) 14' x 35'
FY2023 concrete pads at each campsite within
the outer loop of Section A.
FY2024
FY2025 $75,000
FY2026
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: RM
142
NEED
Concrete pads have been installed for
the inner loop of campsites in Section
A. Continued development of concrete
pads would provide an opportunity to
increase revenue and visitor comfort,
while reducing operating costs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 76
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
ADD Water Tower
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $5,000
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: RM
urt 2 Sout�
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: RM
$6,000
$6,000
Project Name
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Project ID
301
NEED
Water tower was constructed in 1927
and is not in use; last inspected in
2013. Inspection is part of the park
system -wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
HVAC/Ductless Split Replacement 1720
SCOPE NEED
Replacement of the existing HVAC Original HVAC system requires
system within the yurts. replacement due to it's age and life -
cycle.
HVAC/Ductless Split Replacement 1721
SCOPE NEED
Replacement of the existing HVAC Original HVAC system requires
system within the yurts. replacement due to it's age and life -
cycle.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 77
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
=or
CAT Pavement and Drainage
SCHEDULE
FY2022
FY2023
" FY2024 $1,000,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 2 Asset Mgt Type: DM
Playground North (1-5 yrs age)
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $30,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Project Name
Parking Lot and Storm Water Improvements
SCOPE
Renovate 160-space gravel parking lot
and implement storm water
improvements. Incorporate the
appropriate number and location of
accessible and van -accessible parking
spaces and signage.
Project ID
147
NEED
The existing lot predates OCPR
management of the property (pre-
2008). Current parking lot and
stormwater management do not
comply with Southfield city ordinances.
Relocation and Landscape Improvement
SCOPE
Relocate small playground (designed
for 5-12 year old children) to separate
it from the pavilion and create a
landscaped buffer space between the
pavilion and the restroom building.
22
NEED
Playground was constructed in 2014.
Due to current placement between the
pavilion and restroom building, public
use of this playground while the
pavilion is rented by a private party
results in a conflict between day use
and rental use.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 78
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam
Glen •
GLC Clubhouse
pry . M
SCHEDULE
FY2022
FY2023 $40,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Clubhouse
s
SCHEDULE
FY2022
$10,000
FY2023 $10,000
FY2024 $10,000
FY2025 $10,000
FY2026 $10,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023 $80,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Deck Replacement
SCOPE
Design and replace clubhouse decking
with composite decking material.
Exterior Stone Repair
SCOPE
Annual repair and replacement of
cultured and real stone elements of
building facade, with a focus on
window lintels and sills.
Grill Room Patio Renovation
SCOPE
Design and construct an update to grill
room outdoor patio, creating a
refreshment center and outdoor grill
area.
Project ID
26
NEED
Deck was installed as part of a
conference center addition to the
original 1930 building in 1999. The
wooden decking requires annual
scraping and staining of wood
surfaces. Replacement with composite
decking is intended to eliminate this
need and reduce maintenance needs.
25
NEED
Building was constructed in 1930, with
additions in 1982 and 1999. Masonry
absorbs moisture and is subject to
freezing and thawing. Routine
maintenance includes tuck pointing
and stone replacement.
29
NEED
Grill room and pro shop are part of the
original 1930 building; awning and
pavers were installed in 2005.
Renovation is intended to provide a
more interesting space for guests to
eat, drink and socialize and encourage
greater use of grill room.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 79
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam
Glen •
GLC, GLG Clubhouse
SCHEDULE
FY2022 $140,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
GLC, GLGClubhouse
- -�
SCHEDULE
`
FY2022
'
FY2023
'
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Electrical Improvements
SCOPE
Upgrade and improve the aged
electrical panels, circuits and breakers
to meet codes and electrical supply.
Roof Replacement Shingle
SCOPE
$42,500 Replacement of approximately 4600
square feet of asphalt shingles over
the 1998 banquet center addition.
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $50,000
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: RM
Sign Replacement
SCOPE
Install new sign at the Glen Oaks main
entrance that meets brand standards.
Consider incorporation of LED
marquee to promote golf and
conference center activities. Design
project in coordination with
Wayfinding Work Group.
Project ID
1616
NEED
Upon completing the Arc -Flash study,
various code issues were discovered
that require correction.
1809
NEED
Replacement is required due to age
and continual annual maintenance and
repairs of this roof.
30
NEED
Sign was installed in 1986 and does
not conform to OCPR brand standards.
Update of the sign will identify Glen
Oaks as part of the OCPR brand.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 80
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Glen •
GLG Clubhouse
SCHEDULE
FY2022
FY2023
FY2024 $20,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
enceline
SCHEDULE
FY2022
FY2023
FY2024 $40,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
��Wlf Course Irrigation Pond
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $224,400
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
ProShop HVAC
SCOPE
Replacement of the 25 ton Aaon Roof
Top Unit (RTU) for the heating,
ventilation and air conditioning of the
pro -shop and grill room.
Replacement
SCOPE
Replace 6' chain -link fence between
the bag drop and the maintenance
building.
Irrigation Pond Relocation
SCOPE
Relocate pond to north side of existing
pump house outside the creek's flow,
creating a water hazard and new water
source for irrigation.
Project ID
1808
NEED
Replacement of the RTU is based on
life -cycle and annual maintenance
costs for repairs.
33
NEED
Golf coursing fenceline was installed in
1982 and 1988. Existing 6' green vinyl -
coated fencing has been repaired
numerous times, to the point that it
detracts from the overall front line
appearance of the facility.
150
NEED
Existing pond is within Pebble Creek
water course and receives road
contaminants and sedimentation from
upstream. The pond requires dredging
approximately every 8-10 years (last
dredged in 2019). Redesign and
relocation of pond would be intended
to reduce maintenance needs and
dredging, improve water quality and
create a water hazard for golf course.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 81
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Glen •
GLG Golf Course Irrigation System
0 SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Maintenance Building
$500,000
SCHEDULE
FY2022
FY2023 $15,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Maintenance Chemical Mixing
SCHEDULE
FY2022
FY2023 $25,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Upgrade Phase II
SCOPE
Upgrades to mainline pipe and
isolation valves. Replace existing 4",
6", and 8" mainline pipe with HDPE,
DR 11 from pumpstation to all holes as
identified on the plans. Holes 3 and 4.
Route new mainline pipe and empty
conduit across bridge. New pipe and
conduit are to be HDPE, DR 11. Pipe to
be 4", conduit 2". Strap both to bridge
structure. Abandon existing pipe
through pond.
Project ID
34
NEED
Irrigation system was installed in 1983,
1987 and 1991; automated in 1999.
System was partially replaced in 2016.
Replacement is intended to reduce
maintenance needs and costs.
Maintenance Heater Replacement
SCOPE
Replace three (3) 75,000 BTU tube
heaters that are over 33 years old and
located in the maintenance garage.
Replacement
SCOPE
Replace current structure with a new
300-square foot pole barn sturcture
that meets state requirements and has
a chemical mixing pad and sufficient
secure storage space.
272
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
149
NEED
Current chemical building is a
temporary storage shed in poor
condition and without adequate clear
space for filling spray equipment.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 82
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Glen •
GLG Northeast Steel Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Northwest Steel Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
outheast Steel Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Project Name
Structural Inspection
SCOPE
$1,850 Complete inspection and report by a
qualified engineer every 5 years.
Structural Inspection
SCOPE
$1,850 Complete inspection and report by a
qualified engineer every 5 years.
Structural Inspection
SCOPE
$1,850 Complete inspection and report by a
qualified engineer every 5 years.
i 1
Project ID
959
NEED
31' steel pedestrian bridge was
constructed in 1994; last inspected in
2013 and 2018. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
960
NEED
24' steel pedestrian bridge was
constructed in 1994; last inspected in
2013 and 2018. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
32
NEED
40' steel pedestrian bridge was
constructed in 1991; last inspected in
2013 and 2018. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 83
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
Glen •.
GLG Southwest Steel Bridge Structural Inspection
SCHEDULE
FY2022 $2,350
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Wood Pedestrian Bridge
SCHEDULE
FY2022 $2,350
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
i 1
Project ID
958
NEED
70' steel pedestrian bridge was
constructed in 1991; last inspected in
2013 and 2018. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
961
NEED
81' wood pedestrian bridge was
constructed in 1991; last inspected in
2013 and 2018. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 84
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEM=W
GRV Proposed New
SCHEDULE
FY2022
FY2023 $152,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
ab
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
Cabi
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
$4,500
$4,500
Project Name
Dumpstation Queuing Road and Trailer Parking
SCOPE
Create a one-way gravel loop road into
adjacent field from dump station road.
Evaluate need and capacity for
additional dump station. Consider
construction of a gravel ORV parking
areas as part of the queuing road.
HVAC Replacement
SCOPE
Replace the window -type HVAC unit
installed in 2010 with a ductless split
system for higher efficiency and longer
lasting equipment.
HVAC Replacement
SCOPE
Replace the window -type HVAC unit
installed in 2012 with a ductless split
system for higher efficiency and longer
lasting equipment.
Project ID
152
NEED
During peak recreation vehicle sanitary
dumping, queuing of vehicles blocks
other pedestrian and vehicle traffic
resulting in safety and customer
service issues. Need for accessibility
updates have been identified in the
Transition Plan.
38
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
40
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 85
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
Groveland •
GRV Cabin 8
SCHEDULE
FY2022
FY2023
FY2024 $4,500
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
SCHEDULE
FY2022 $84,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024 $25,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
Project Name
HVAC Replacement
SCOPE
Replace the window -type HVAC unit
installed in 2012 with a ductless split
system for higher efficiency and longer
lasting equipment.
Decking Replacements
SCOPE
Replace 300-400 square feet of
existing wood deck at each cabin. Do
replacements at the four 400 SF cabins
first; followed by four 300 SF cabins.
Air Conditioner Installation
SCOPE
Design/engineering and installation of
an new air conditioning system for the
unconditioned kitchen and concession
space.
Project ID
946
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
153
NEED
Eight cabins were constructed in 1996
and 2002. Wood decks of cabins are
deteriorating and require frequent
replacement of boards.
NEED
Installation of an air conditioning
system will improve worker
productivity and health.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
1578
Draft: 5/22/2021 Page 86
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
Groveland •
GRV Concession
SCHEDULE
FY2022
FY2023
FY2024 $25,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
Concession
SCHEDULE
FY2022
FY2023 $20,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
4000kritact Station_'W
SCHEDULE
FY2022
FY2023 $170,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Project Name
Generator Installation
SCOPE
Engineering, sizing and installation of a
new electrical generator at the
Concession/Restroom/Shower facility.
Utility Enclosure
SCOPE
Design/engineering of a pemanent
roof structure/enclosure over the
existing outdoor utility equipment for
water supply and softning systems.
Update or Replacement
SCOPE
Update or replace contact station to
provide employee restrooms, increase
employee workspace and provide safe
and universally accessible pedestrian
access. Phase I: Design; Phase II:
Construction
Project ID
1579
NEED
Installation is required due to frequent
power outages to prevent food
spoilage at the concession and allow
the restroom/shower facility to remain
open during park operations.
1821
NEED
Roof structure/enclosure will increase
expected life -cycle of the utility
equipment and lower annual
maintenance costs.
242
NEED
Facility does not meet the needs of the
current capacity of the park and
campground. Accessibility issues have
been identified in the transition plan.
Employees must cross traffic to use
the restroom. If the ORV park is
developed, the anticipated longer
season and increased usage will cause
additional issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 87
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
GRV Cottage Island Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Firewood AM011
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
roup Area 1 Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Structural Inspection
SCOPE
$1,850 Complete inspection and report by a
qualified engineer every five 5 years.
Project ID
41
NEED
Bridge was installed in 1979; last
inspected in 2012 and 2018.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
Replacement 160
SCOPE NEED
$15,000 Replace existing shed with enclosed Current wood storage shed does not
pole barn type building, approximately have sufficient capacity to serve
24' x 18', with cement floor and roll -up campers needs, provide dry storage, or
garage door that will accommodate facility inventory of stock.
entry of tractor to stack firewood.
Roof Replacement Shingle
SCOPE
$5,000 Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
1034
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 88
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEM=W
GRV Group Area 10 and 11 Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
ROMEO
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
roup Area 12 and 13 Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
roup Area 2 and 3 Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
$6,000
$6,000
$6,000
Project Name
Roof Replacement Shingle
SCOPE
Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
Roof Replacement Shingle
SCOPE
Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
Roof Replacement Shingle
SCOPE
Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
Project ID
1035
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
1036
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
1037
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 89
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEM=W
GRV Group Area 4 and 5 Pavilion
f SCHEDULE
:'
r FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
roup Area 6 and 7 Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
I
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
roup Area 8 and 9 Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
$6,000
$6,000
$6,000
Project Name
Roof Replacement Shingle
SCOPE
Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
Roof Replacement Shingle
SCOPE
Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
Roof Replacement Shingle
SCOPE
Removal and replacement of
approximately 6 Squares (100SF/Sq) of
asphalt shingle roofing, not including
any structural or wood deck
replacements.
Project ID
1038
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
1039
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
1040
NEED
Original asphalt shingle roofs were
install as part the 2003 Campground
Renovation project and have an
approximate life -cycle of 20 years.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 90
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEM=W
GRV Mathews Island Bridge
SCHEDULE
FY2022
FY2023
FY2024 $90,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Mathews Island Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Name
Replacement
SCOPE
Replace bridge.
Structural Inspection
SCOPE
$1,850
Complete inspection and report by a
$1,850
qualified engineer every year until
bridge is replaced. Commence
$1,850
inspections again 15 years after
$1,850
replacement.
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Paradise Island Long Span Bridge
SCHEDULE
FY2022
FY2023
FY2024 $500,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Replacement
SCOPE
Replace bridge and abutments. Bridge
is closed due to concrete abutment
issues and will remain closed for 2020
operating season. Temporary shoring
to be implemented in late 2019.
Project ID
1527
NEED
50' pedestrian bridge was installed in
1979; last inspected in 2013 and 2018.
Regular inspections have identified
structural issues with the existing
bridge the need to be addressed in the
near future. Refer to structural
engineering report. Structural
inspections not needed until 15 years
after replacement is completed.
45
NEED
50' pedestrian bridge was installed in
1979; last inspected in 2013 and 2018.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
1526
NEED
150' steel arch frame pedestrian
bridge was installed in 1979; last
inspected in 2013 and 2018. Regular
inspections have identified structural
issues with the existing steel frame
and concrete abutments that need to
be addressed in the near future. Refer
to structural engineering report.
Structural inspections not needed until
15 years after replacement is
completed.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 91
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEMWP
GRV Paradise Island Long Span Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Name
JW
Structural Inspection
SCOPE
$2,350 Complete inspection and report by a
$2,350 qualified engineer every year until
replacement of bridge is completed.
$2,350
$2,350
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Paradise Island Short Span Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
ark House 6000 Grange Hall
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: Asset Mgt Type: New
$1,850
$25,000
Structural Inspection
SCOPE
Complete inspection and report with a
qualified engineer every 5 years.
Air Conditioner Installation
SCOPE
Replace existing 1970s installed boiler
heating system with central heating,
ventilation and cooling system,
including demolition of existing radiant
heat coils and plumbing and
installation of new duct distribution
system.
i 1
Project ID
42
NEED
150' pedestrian bridge was installed in
1979; last inspected in 2012 and 2018.
Need for annual inspection until
replacement is made was identified in
2018 structural inspection report.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues. Inspection schedule should
recommence 15 years after
replacement is made.
43
NEED
50' pedestrian bridge was installed in
1979; last inspected in 2013 and 2018.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
1584
NEED
Due to the age, inefficency and
condensation issues of the existing
boiler system, the system could be
replaced with a more effiecient central
HVAC system
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 92
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEM=V
GRV Park House 6000 Grange Hall
SCHEDULE
FY2022 $17,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Park House 6000 Grange Hall
SCHEDULE
FY2022
FY2023 $15,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
���avement and Drainage
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $140,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Roof Replacement Shingle
SCOPE
Remove and replace the 2,150-square
foot asphalt shingle roof with the
standard 30-year architectural asphalt
shingle, including any necessary roof
sheathing repacement or repairs.
Water Supply Generator
SCOPE
Install a new generator for the park
house.
Project ID
157
NEED
House was constructed in 1980.
Project is part of the park system -wide
management of building roofs.
Replacement is scheduled when
warranted by the age and condition of
roofing materials and structural
elements and is intended to reduce
need for repairs.
1585
NEED
Due to frequent power outages and
the water supply well for the
maintenance yard is feed from the
residential well, providing the
alternate power to the residence will
maintain power for the existing well to
supply the maintenance the required
water supply for proper park
operations.
Entrance Drive Repair or Replacement
SCOPE
Full depth milling of existing 1,000
entrance boulevard from Dixie
Highway to and around the existing
contact station.
1577
NEED
Original entrance boulevard installed
in the early 1980s is over 35 years old,
with no history of replacement or
repaving. Average life -cycle of asphalt
pavment is approximately 20 years.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 93
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
8MEM=W
GRV Pines Playground
SCHEDULE
FY2022 $80,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Recreation Pavilio
SCHEDULE
FY2022
r
FY2023
FY2024
FY2025 $40,500
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
��ffectlon A Restroom
SCHEDULE
FY2022
FY2023 $330,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Replacement
SCOPE
Replacement and update of the
existing 2003 installed playground
Roof Replacement Shingle
SCOPE
Remove and replace the 5,240-square
foot asphalt shingle roof with the
standard 30-year architectural asphalt
shingle, including any necessary roof
sheathing repacement or repairs.
Interior Renovation
SCOPE
Renovate interior to update
deteriorated materials and fixtures
and to comply with accessibility
standards.
Project ID
NEED
Replacement is required to remain
current with all applicable public
playground safety standards and
trends.
1224
155
NEED
Structure was constructed in 1985.
Project is part of the park system -wide
management of building roofs.
Replacement is scheduled when
warranted by the age and condition of
roofing materials and structural
elements and is intended to reduce
need for repairs.
158
NEED
Restroom was constructed in 1972.
Ceramic tiles and drop ceiling are in
poor condition. Need for accessibility
updates was identified in the
Transition Plan.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 94
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name Project ID
• - • •.
GRV Septic Field
SCHEDULE
FY2022
FY2023 $5,000
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 2 Asset Mgt Type: RM
Septic Field
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $1,500,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Inspection
SCOPE
Work with a qualified geological
engineer to conduct inspection of the
septic field every five (5) years.
46
NEED
Septic field was installed in 1993;
expanded in 2003; inspected in 2012
and 2018. Inspections are scheduled
every 5 years, as required by Oakland
County Health Department, and are
intended to ensure proper function of
system.
Parkwide Sanitary Improvements
SCOPE NEED
Connect all internal park facilities into As part of the Holly and Groveland
a new collection system of Township's request to extend sanitary
underground sanitary mains, in sewers for Genessee County into
anticipation of the construction for the Oakland County, particularly to Grange
new NW Oakland Sanitary Interceptor Hall Road and Dixie Highway, the
from Genesee County. Water Resource Commissioner's study
has estimated 114 Residential
Equivalent Units for the Groveland
Oaks Campground. This consideration
is based in part by EGLE's
recommendation for Parks to study
alternative sanitary disposal systems
for the (5) aging septic fields located at
the campground and site.
1927
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 95
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
amar W WEIR-
HRV Proposed New Parking Lot
SCHEDULE SCOPE NEED
FY2022 $200,000 All earthwork and grading necessary to Earthwork and grading required by site
° FY2023 complete the second phase installation plan review and for noise control.
of the previously design ed/engineered
FY2024 220,000 square foot southern asphalt
FY2025 millings parking lot and park entrance,
j,. along the Dixie Hwy property line,
I iG FY2026 according to site plan requirements.
1
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
Proposed New Parking Lot Grant Reimbursement
SCHEDULE SCOPE h.
FY2022 ($200,000) Project funding from the Michigan
FY2023 Department of Natural Resources.
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 96
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
IND Boathouse
Project Name
Project ID
Roof Replacement Shingle
161
SCHEDULE
SCOPE
NEED
FY2022 $18,500
Remove and replace the 2,355-square
Building was constructed in 1978 and
FY2023
foot asphalt shingle roof with standard
updated in 2001. Project is part of the
30-year architectural asphalt shingle,
park system -wide management of
FY2024
including any necessary roof sheathing
building roofs. Replacement is
FY2025
repacement or repairs.
scheduled when warranted by the age
and condition of roofing materials and
FY2026
structural elements and is intended to
reduce need for repairs.
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Camp Wilderness Bridge
SCHEDULE
FY2022
FY2023
FY2024 $3,000
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Camp Wilderness Pavilion 1 North
SCHEDULE
FY2022
FY2023
FY2024 $6,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Roof Replacement
SCOPE
Replacement of the 1100-square foot
asphalt shingle roof.
277
NEED
Timber bridge was constructed in
YEAR; last inspected in 2018.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
1623
NEED
Requires replacement due to age and
existing condition.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 97
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nar-
IND
Camp Wilderness Pavilion 2 South
SCHEDULE
FY2022
FY2023
FY2024 $6,000
FY2025
�s
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Concession and Bathhouse
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ock and Boardwalk
SCHEDULE
FY2022
FY2023
f,
FY2024
b
FY2025
,. FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
1W
Roof Replacement
SCOPE
Replacement of the 1100-square foot
asphalt shingle roof.
Project ID
1624
NEED
Requires replacement due to age and
existing condition.
Site and Building Improvements 163
SCOPE
NEED
$25,000 Develop concepts to improve beach
Concession and bathhouse were built
area, beach buildings and to meet
in 1986. Beach area is very popular
accessibility guidelines, accomplishing
and in need of updates to retain
universal access to the extent possible.
current users and attract new visitors.
Develop overall plan to update or
Circulation in lake needs to be
replace original park structures and
increased, bathhouse is subject to
implement phased improvements.
leaking and mildew, concession
building is unused, landscaping needs
to be assessed and upgraded.
Replacements
53
SCOPE
NEED
$200,000 Evaluate access points on Crooked
Boardwalks and docks are maintained
Lake and develop an overall lake
regularly. Specific docks have been
access plan to comply with ADA
identified that have failed members
standards; identify and prioritize
and require replacement to ensure
replacements that meet public need.
safety of trail users.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 98
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
IND Hidden Springs Dam
Project Name
Structural Inspection
SCHEDULE
SCOPE
FY2022
Complete inspection and report by a
qualified engineer every five years.
FY2023
FY2024
$3,000
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Hidden Springs Parking Lot
� SCHEDULE
FY2022
` FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
REMELIke oint Pavil
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
$4,500
Storm Sewer Maintenance
SCOPE
Vacuum drains in Hidden Springs
parking lot every 5 years.
Roof Replacement Shingle
Project ID
275
NEED
Dam is located on the south side of
Hidden Springs Beach; last inspected in
2018. Inspection is part of the park
system -wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
217
NEED
Paved parking lot has multiple drains
that drain into wetland south of
beach. Oakland County Water
Resources Commissioner's office
conducted inspection in 2017 and
recommended to vacuum drains every
5 years. Drains were vacuumed last in
1058
SCOPE NEED
$6,000 Replacement of the 1100-square foot Requires replacement due to age and
asphalt shingle roof. existing condition.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 99
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
IND
Maintenance Cold Storage
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
$132,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
Maintenance Cold Storage
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
q000ko.raine Knoll Playground
SCHEDULE
FY2022
°„""""" FY2023 i���� FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
$23,000
$80,000
Project Name
Pole Barn Addition
SCOPE
Design of an enclosed 1,800 square
foot pole barn structure off the
existing cold storage building,
including the necessary earthwork,
concrete slab and restoration.
Roof Replacement
SCOPE
Replacement of the 3,380square foot
asphalt shingle roof.
Replacement
SCOPE
Replace playground with a similar -
sized accessible playground compliant
with Consumer Products Safety
Commission public playground
guidelines.
i 1
Project ID
54
NEED
Tractor implements are currently
stored outside unprotected from the
weather; pole barn addition would
provide for cold storage and improved
maintenance of this equipment.
1630
NEED
Requires replacement due to age and
existing condition.
NEED
Play structure was installed in 1998
and is outdated and not compliant
with accessibility or current safety
guidelines.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
56
Draft: 5/22/2021 Page 100
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name Project ID
ME:=
J
IND
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: DM
IN Nature Center Bridge
Repair 1201
SCOPE NEED
$30,000 Remove deck planks and railings; Need for bridge repairs identified in
thoroughly clean steel components via the structural inspection performed in
abrasive blasting and cover structural October 2018.
steel components with an appropriate
corrosion resistant coating. Install new
deck planks with appropriately sized
gaps between them. Install deck
fasteners no closer to edges than
specified by the "National Design
Specification for Wood Construction".
SCHEDULE
FY2022
FY2023
FY2024 $3,000
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
rk Entrance Boulevard
ILSCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
276
NEED
Timber bridge was last inspected in
2018. Inspection is part of the park
system -wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
Paving 1980
SCOPE NEED
$287,500 1-1/2" milling and paving of the main Original asphalt entrance was installed
1,550 linear foot, 4-lane park entrance in 1970's and requires annual
boulevard, from Sashabaw Road to a pavement maintenance for removing
point west of the entrance boulvard, portions of the road and paving (cut
where the 2-lane park entrance road and Patch) to filling pavement crack.
begins, including all paved parking lot
approaches.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 101
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name Project ID
IND Park Entrance Road Paving 1979
SCHEDULE
FY2022 $438,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Park House 9489 Sashabaw
SCHEDULE
FY2022
FY2023 $10,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022 $487,500
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCOPE
1-1/2" milling and paving of the main
2.920 linear foot, 2-lane park entrance
road, from the a point west of the
entrance boulvard to the T-
intersection, including all paved
parking lot approaches.
HVAC Replacement
SCOPE
Replace the 40,000 BTU, 40 gallon
water heater installed prior to our
purchase of the facility.
Paving
SCOPE
1-1/2" milling and paving of the 3,250
linear foot, 2-lane park road, from the
T-intersection to the Nature center
parking lot, including all paved parking
lot approaches.
NEED
Original asphalt road was installed in
1998 and requires annual pavement
maintenance for removing portions of
the road and paving (cut and patch) to
filling pavement crack.
49
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
1982
NEED
Original asphalt road was installed in
1998 and requires annual pavement
maintenance for removing portions of
the road and paving (cut and patch) to
filling pavement crack.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 102
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
IND Park Road South
SCHEDULE
FY2022 $337,500
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ine Grove Playground
SCHEDULE
FY2022
FY2023 $80,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
iver Loop East Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $5,000
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Project Name
Paving
SCOPE
1-1/2" milling and paving of the 3,250
linear foot, 2-lane park road, from the
T-intersection to the Nature center
parking lot, including all paved parking
lot approaches.
Replacement
SCOPE
Replace playground with a similar -
sized accessible playground compliant
with Consumer Products Safety
Commission public playground
guidelines.
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Project ID
1983
NEED
Original asphalt road was installed in
1998 and requires annual pavement
maintenance for removing portions of
the road and paving (cut and patch) to
filling pavement crack.
NEED
Play structure was installed in 1997
and is outdated and not compliant
with accessibility or current safety
guidelines.
58
218
NEED
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 103
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
IND
Sensory Garden and Pond
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
rail G Habitat TraiM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 2 Asset Mgt Type: DM
win Chimneys Pavilion
�� SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
$20,000
$50,000
$21,770
Project Name
Improvements
SCOPE
Replace sensory garden interpretative
pond and trellis.
Improvements
SCOPE
Evaluate 0.6-mile Habitat Trail and its
connector with the Nature Center
entrance. Design and implement
improvements that will meet
accessibility guidelines and improve
usability as a teaching trail.
Roof Replacement Shingle
SCOPE
Replacement of the 3,300-square foot
asphalt shingle roof.
Project ID
59
NEED
Pond and trellis located near Wint
Nature Center were installed in 2000.
Pond and has developed leaks in the
pond liner and trellis is failing. The
project is intended to reduce the need
for maintenance and repairs.
1511
NEED
Habitat Trail and connector to Nature
Center building does not meet ADA
guidelines.
376
NEED
Requires replacement due to age and
existing condition.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 104
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
IND Twin Chimneys Restroom
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Waters Edge Playground
SCHEDULE
ow FY2022
FY2023 $80,000
FY2024
FY2025
FY2026
Project Name
JRoof Replacement Shingle
SCOPE
Replacement of the 1,500-square foot
asphalt shingle roof.
$6,650
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
SCOPE
Replace playground with a similar -
sized accessible playground compliant
with Consumer Products Safety
Commission public playground
guidelines.
Project ID
. 1071
NEED
Requires replacement due to age and
existing condition.
f 7
L A
NEED
Play structure is outdated and not
compliant with accessibility or current
safety guidelines.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 105
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Lyon •.
LYC, LYG Clubhouse
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $180,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
LYC, LYG avement and Drainage
SCHEDULE
FY2022
FY2023 $924,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
���avement and Drainage
SCHEDULE
FY2022
FY2023 $556,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Interior Renovation
SCOPE
Renovate conference center, grill room
and other public spaces within the
clubhouse, including installation of
partitions in the conference center
main room to divide area into three
rooms. Phase I: carpet replacement
(LYC operating budget in FY2018);
Phase II: design and installation of
room partitioning systems
Parking Lot Replacement
SCOPE
Replace two existing parking lots,
including any necessary gravel base
repairs. East Parking Lot - LYG
allocation (81,000 square feet); West
parking lot - LYC allocation (86,000
square feet).
Entrance Drive Replacement
SCOPE
Replace entrance drive to conference
center and golf course. Consider new
lighting and installation of bar gate as
part of the project.
Project ID
60
NEED
Carpet and fixtures were installed
when the facility was constructed in
2001 and are worn. Conference center
main room is too large for intimate
gatherings or smaller meetings —
providing partitions would be intended
to make the facility attractive to rent
for more types of groups and events.
NEED
Asphalt and base are failing and
requires frequent patching.
Replacement will improve
attractiveness of the facility and
reduce maintenance needs.
63
61
NEED
Construction of existing roads in 2000
were built on heavy clay soils with
minimal under -drainage and gravel
base resulting in poor asphalt
conditions. Pavement, especially next
to the shoulders, is failing. Gravel
shoulders are difficult to maintain due
to snow removal in winter.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 106
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
Lyon •.
LYG Golf Driving Range
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
$25,000
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: RM
olf Restroom
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $10,000
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
ole #11 Boardwalk
SCHEDULE
FY2022
FY2023
FY2024
FY2025
`. FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Improvements
SCOPE
Consider installing Driving Range
targets that give feedback and
guidance on skill levels. Consider
adding chipping area.
Floor Resurfacing
SCOPE
Epoxy floors. Consider adding grit to
make slip proof.
Replacement
Project ID
404
NEED
Driving Range improvements are an
opportunity to increase visitor
satisfaction and potential revenue.
NEED
The two on -course restrooms are in
good shape. Floors need to be
refinished.
221
164
SCOPE NEED
Remove and replace 350' of 10' wide Boardwalk at Hole #11 was installed in
$70,000 boardwalk. 2002 as part of original golf course
construction. Boardwalk is damaged
by frost and heaving.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 107
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
Lyon •.
LYG Hole #17 Boardwalk Replacement
SCHEDULE
FY2022
FY2023 $75,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Pavement and Drainage
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $165,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Proposed New =
SCOPE
Replace approximately 100' of golf cart
boardwalk, including the widening of
deck from 10' to 14' for two-lane
traffic and access for emergency
vehicles.
Project ID
62
NEED
Boardwalk at Hole #17 was installed in
2002 as part of original golf course
construction. Inadequate base post
construction resulted in irregular frost
heaving of the deck. Widening of the
boardwalk is needed to accommodate
emergency vehicles.
Sports Field Parking Lot Expansion
SCOPE
Grade area and expand gravel parking
lot to accommodate 60-80 vehicles for
various sports events.
166
NEED
Existing overflow lawn parking area
has continual muddy and slippery
conditions. Conversion to a gravel lot
would be intended to make the lot
usable year-round, reduce
maintenance needs, and increase level
of customer service at revenue -
generating facilities.
Dog Park and Sports Field Restroom
SCHEDULE
SCOPE
FY2022
Design and construct approximately
1,000 square foot permanent restroom
FY2023
for use by dog park and sports field
FY2024
visitors. Determine location based on
FY2025
available access to existing septic field
and convenience between dog park
FY2026 $275,000
and sports fields.
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: New
165
NEED
Portable toilet currently in place does
not serve the needs of both Dog Park
and Sport Field users.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 108
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Lyon •.
LYP Woods Edge Playground
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Project Name
Replacement
SCOPE
Replace playground at Woods Edge
$80,000 Pavilion with a similar -sized accessible
playground compliant with Consumer
Products Safety Commission public
playground guidelines.
i 1
Project ID
1535
NEED
Play structure was installed in 2003
and is outdated and not compliant
with accessibility or current safety
guidelines.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 109
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
Frion Oaks 4 AMMEW
ORN Boundaries
Boundary Fence Replacement (ROW) 1636,
SCHEDULE SCOPE NEED
FY2022 Replacement of approximately 16,000 Replacement is required due to age,
FY2023 LF existing 6' chain -link boundary condition and continual annual
fence adjacent to the existing road maintenance.
FY2024 $351,500 rights of way. (Baldwin, Clarkston and
FY2025 Joslyn Roads)
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Entrance Signs (3�)=
SCHEDULE
FY2022
FY2023
FY2024 $45,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: RM
ake 16 Boat Ramp and Dock
SCHEDULE
FY2022
FY2023 $25,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCOPE
Design and install entrance signs that
comply with sign and brand standards
Coordinate project with Wayfinding
Work Group.
SCOPE
Replace 30' x 12' x 8" thickness
concrete ramp and 40' x 8' floating
dock. Widen concrete launch so the
skid pier sits on the concrete planks.
NEED
Orion Oaks has four entrances. None
of the entrances comply with sign or
brand standards.
E E
NEED
Concrete ramp and floating dock are
failing. Replacement would be
intended to improve visitor safety and
experience and accessibility.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 110
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
ORN Lake 16 Fishing Pier Replacement
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $190,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
aintenance Yard
SCHEDULE
FY2022
FY2023 $10,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ail D Draeon Loop
SCHEDULE
FY2022
FY2023 $190,000
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 5 Asset Mgt Type: DM
SCOPE
Design and construct approximately
450' universally accessible fishing pier
to replace existing structure. Include
approximately 160' access route and
accessible parking improvements.
Cold Storage Design
SCOPE
Design cold storage facility using two
purchased shipping containers, adding
a roof and utilities.
Accessibility Enhancements
SCOPE
Implement Dragon Loop trail
improvements to the Dog Park from
section completed in FY2018 to the
Dog Park.
i 1
Project ID
168
NEED
Floats are failing on fishing pier.
Fishing pier is 25 years old, requires
frequent maintenance and continues
to deteriorate.
NEED
Portable garage is in place now for
equipment, but most equipment is
stored in the open. Need increased
capacity for cold storage and
replacement of current temporary
building.
223
245
NEED
Trail surface does not meet
accessibility guidelines. Phase I of this
project was approved as part of the
FY2018 Trail Enhancements program.
3,408 linear feet of the Dragon Loop
between markers #13 and #30 were
improved to specification. Phase II was
cancelled due to budget constraints.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 111
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
• • • .
ORN Utilities and In
Project Name
frastructure Water and Electrical to Maintenance Shed
SCHEDULE SCOPE NEED
FY2022 Establish utility lines to maintenance Heat, water and electrical are needed
FY2023 $30,000 shed, including water and electrical. for staff to use the maintenance shed
in four seasons.
Project ID
FY2024
FY2025
FY2026
Project Type. Capital Projects
Project Priority: 3 Asset Mgt Type: New
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 112
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
RDD Dog Park Contact Station Shed
ki
SCHEDULE
FY2022
Project Name Project ID
-M'
Replacement � 711
SCOPE NEED
Replace existing ticket booth with a Existing contact station is a temporary
FY2023 $25,000 100 SF contact station, with HVAC and structure that is inadequate for
POS network capabililties. Install required functions and for employee
FY2024 security cameras. comfort and safety.
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Utilities and Infrastructur Drinking Fountains
- isma-
SCHEDULE SCOPE
FY2022 Replace the existing dog bowl filling
FY2023 hose bib with an appropriate
n $4,5accessible water fountain for both
FY2024 00 H humans and dogs.
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
Golf Netting Replacement
1692
NEED
There is no water fountain for the dog
park guests.
1683
SCHEDULE SCOPE NEED
FY2022 Replacement of approximately 375 LF Replacement is required to prevent
FY2023 of 50' high golf netting along the property damage and ensure the
fairway of hole #2. safety of the neighboring residential
FY2024 $30,000 structures and families.
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 113
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
• Oaks J —j qMW
RDG Golf Cart Barn Expansion 171
r SCHEDULE SCOPE NEED
FY2022 Design and construct expansion to cart Cart barn is too small for current
NV
FY2023 barn. operation. Barn is unheated, which
affects life of golf cart batteries.
FY2024
FY2025
FY2026 $110,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Golf Cart Tunnel
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $100,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ELolf Course Irrigation System
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
$90,000
Replacement
SCOPE
Design and replace of the existing
corrugated metal structured tunnel.
Include increased size to
accommodate maintenance vehicles
Work with local partners to identify
need for pathway and potential cost
share.
Irrigation Improvements
SCOPE
Upgrade irrigation controllers and
satellites.
69
NEED
Tunnel is a culvert and is deteriorating.
Pathway over tunnel is fenced on both
sides, dividing the golf course and
connecting the neighborhood with the
school. Fencing is needed to keep
pedestrians safe from golf balls.
172
NEED
Irrigation controllers and satellites are
outdated.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 114
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
-• •.
RDG Park Maintenance Building Cold storage expansion 173
WIL JU,
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $242,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Park Maintenance Building
SCHEDULE
FY2022
FY2023
. _ FY2024
�.
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: Asset Mgt Type: DM
Park Maintenance Building
SCHEDULE
FY2022
y , FY2023
FY2024
\� FY2025
�e FY2026
Project Type: Maintenance Projects
Project Priority: Asset Mgt Type: DM
$6,000
$1,500
SCOPE
Expand Maintenance Building, adding
2,500 square feet, to provide cold
storage for equipment and to free up
space in building for work, meeting
and office areas.
NEED
Maintenance Building was built to
support golf course and smaller
waterpark and does not meet needs of
current park operation with 5 separate
facilities and increased maintenance
staffing. Current equipment storage is
insufficient, resulting in equipment
stored outside during operational
months resulting in shorter equipment
life. This project need to be assessed
as part of the FY2021-23 golf operation
review.
HVAC Replacement with Split System
SCOPE
Replace and install a new HVAC system
for the maintenance building offices
and break room.
Water heater replacement
SCOPE
Preventative replacement of the
existing 20+ year old water heater in
the maintenance building.
817
NEED
Existing 20+ year old heating system
beyond it's manufacturer
recommended life cycle. Air
Conditioning is recommended not only
for employee comfort, but to keep the
required computer and electronic
control system cooler during the
summer months.
818
NEED
Existing 20+ year old water heater is
beyond it's manufacturer
recommended life cycle.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 115
Oakland County Parks and Recreation
Budget Center Asset Name Project Name
• •
RDG RDP RWP Park Maintenance Building Network update
7--- I JU,
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $25,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Park Maintenance Yard
.,. � SCHEDULE
FY2022
FY2023
. _ FY2024
�.
FY2025
FY2026 $407,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Proposed New
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $75,000
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: New
FY2022-FY2026 Asset Management Plans
SCOPE
Install fiber optic cable to the existing
maintenance building.
Expansion and Improvement
SCOPE
Redesign, expand and update
Maintenance Yard to meet operational
need, incorporate forecast for future
needs.
Pavilion at Tent Site
SCOPE
Replace the existing 40'x20' canvas
tent with a wooden post and
laminated arched beam pavilion kit
with electrical and lighting, including
concrete paved pad.
i 1
Project ID
694
NEED
Current network is cellular based, not
connected to the County intranet and
is insufficent for network based
control systems.
174
NEED
Maintenance Yard does not meet need
of current park operation. Parking and
vehicle turning radiuss for
maintenance staff and equipment is
insufficient. Entrance apron is too
short between street and gate, which
creates a problem with delivery trucks
entering blocking road. This project
need to be assessed as part of the
FY2021-23 golf operation review.
333
NEED
Replacement of tent with permanent
structure is an opportunity to increase
facility usage and lower maintenance
costs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 116
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
• Oaks A
RDP Boundaries
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $170,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Boundaries
Project Name
Fenceline Management
SCOPE
Inventory and prioritize fence repair
and replacement needs and phase
implementation over 3 years. 50% cost
share by City of Madison Heights
anticipated.
Dimensions: east property line =
2,800'; south property line and
southern two thirds of west property
line = 2,300'; north property line and
northern one third of west property
line = 1,800'.
Project ID
NEED
Sections of fence and gates are
damaged or deteriorating.
Fenceline Management Reimbursement
SCHEDULE SCOPE NEED
FY2022 Reimbursement by Madison Heights See Project ID 177.
FY2023 per lease agreement.
FY2024
FY2025
FY2026 ($82,500)
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
��Wt��Wr
SCHEDULE
FY2022
FY2023 $348,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
HVAC replacement
SCOPE
Replacement of inefficient and
undersized heating, ventilation and air
conditioning (HVAC) system. Project is
in coordination with City of Madison
Heights Capital Improvement Plan.
50% cost share by City of Madison
Heights is anticipated.
177
1918
71
NEED
Structure was built in 1996 and
expanded in 2001; HVAC system was
installed in 1996. Project is part of the
park system -wide management of
building equipment. Replacement is
scheduled when warranted by the age
and condition of equipment and is
intended to reduce unscheduled
replacement and increase efficiencies.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 117
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam
• •
RDP Nature Center
Project Name
HVAC Replacement Reimbursement
SCHEDULE SCOPE NEED
FY2022 Reimbursement by Madison Heights See Project ID 71.
FY2023 ($171,500) per lease agreement.
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ature Center
SCHEDULE
a FY2022
FY2023
FY2024
k
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project ID
1730
Site and Landscape Improvements 1315
SCOPE
NEED
$40,000 Evaluate and improve landscape and
Deck, pond and other areas
amenities surrounding the Nature
surrounding the Nature Center are
Center; including wood decking,
deteriorated and in need of update.
concrete walk, garage asphalt
The need to upgrade the exterior of
approach and landscaping around
the Nature Center was identified as
building. 50% cost share by City of
part of the Exhibit Remodeling project
Madison Heights is anticipated.
(#70).
Site and Landscape Improvements Reimbursement
SCOPE NEED
($17,500) Reimbursement by Madison Heights See Project ID 1315.
per lease agreement.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
1917
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Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
Red Oaks J -a A
RDP Nature Center Parking Lot Improvements 179
SCHEDULE
FY2022
FY2023
FY2024 $300,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Nature Center Parkin
SCHEDULE
FY2022
FY2023
FY2024 ($147,500)
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
SCOPE
NEED
Update design to improve parking lot
Nature Center has significant capacity
and entrance drive to improve
issues due to lack of parking and
pedestrian circulation for operations
inability for buses to easily access, park
and programming. Include additional
and exit the site. Traffic flow conflicts
parking, safer pedestrian routes, wider
with pedestrian flow. When lot is full,
drive widths and turning radii, storm
visitors park on neighborhood streets
water swales and improved lighting.
and walk in, which presents potential
Revisit 2015 design documents. 50%
safety issues and loss of revenue.
cost share by City of Madison Heights
Design for project was done in 2015
is anticipated.
and construction estimated received
from construction manager, instructed
by Commission not to proceed with
final construction documents and
bidding.
Improvements Reimbursement
1731
SCOPE
NEED
Reimbursement by Madison Heights
See Project ID 179.
per lease agreement.
Hales Street Monument Sign Replacement
SCOPE
Design and install replacement of
entrance sign that complies with sign
and brand standards. Consider
incorporation of LED sign to increase
visibility and awareness of events and
activities. Coordinate with Wayfinding
$50,000 Work Group. 50% cost share by City of
Madison Heights anticipated.
176
NEED
Update to entrance sign would be
intended to comply with sign and
brand standards and increase visibility
of waterpark.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 119
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
'Wed Oaks 4
RDP Signs
SCHEDULE
FY2022
dAKLAND KS FY2023
NATURE CENTER'
C•UNiLAB 'D
RED OAKS
FY2024
SUAREZ
FY2025
303R0 Hales Roatl
FY2026 ($22,500)
Hales Street Monument Sign Replacement Reimbursement 1732
SCOPE NEED
Reimbursement by Madison Heights See Project ID 176.
per lease agreement.
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: New
ernal Pond Deck
SCHEDULE SCOPE NEED
FY2022 Replace 300 square foot deck. 50% Vernal pond overlook deck is
FY2023 cost share by City of Madison Heights deteriorating.
anticipated.
FY2024 $10,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024 ($2,500)
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Replacement Reimbursement 191
SCOPE NEED
Reimbursement by Madison Heights See Project ID 175.
per lease agreement.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
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Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
• •
RWC Waterpark Concession
SCHEDULE
FY2022
FY2023 $188,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Proposed New
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $160,000
Project Type: Capital Projects
Project Priority: 4 Asset Mgt Type: New
Boundaries
SCHEDULE
FY2022
FY2023
FY2024 $40,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: RM
Project Name
Improvements
SCOPE
Remodel approximately 1,880-square
foot concession kitchen and service
area, within existing building footprint,
including design engineering by a
professional kitchen consultant.
Pavilions (4)
SCOPE
Design and construct four (4) 20'x30'
permanent picnic pavilions to replace
tents. Phases I -IV: Construct one
pavilion per year.
Berm Security Fencing
SCOPE
Replace approximately 1,010 LF of
fence; review fence location and
update planting plan.
F 1
Project ID
1813
NEED
Waterpark concession building was
constructed in 1987 with a remodel in
2015 and a walk-in freezer installed in
2018. Improvements are needed to
provided an improved workflow and
environment for staff, as well as
improved customer service.
186
NEED
Temporary tents are in use and rented
to groups. Replacement with
permanent structures would be
intended to improve customer service
and decrease maintenance needs
(erecting and taking down tents,
periodic replacement of tents).
182
NEED
Sections of fence are deteriorated or
damaged.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 121
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam; Project Name
' - • Oaks
RWP Boundaries
SCHEDULE
FY2022
FY2023
FY2024 $90,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
ign
SCHEDULE
FY2022
FY2023
• FY2024
FY2025
FY2026 $50,000
� Li --
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: New
Site and Grounds V
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $144,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Replacement
SCOPE
Inventory and prioritize fence repair
and replacement needs and phase
implementation over 3 years.
Sign Replacement
SCOPE
Design and install replacement of
entrance sign that complies with sign
and brand standards. Consider
incorporation of LED sign to increase
visibility and awareness of events and
activities. Coordinate project with
Wayfinding Work Group.
Project ID
75
NEED
Fence is more than 30 years old.
Several sections of fence are damaged
or falling down. Replacement is
needed for safety and security and to
improve the appearance of the
waterpark.
184
NEED
Update to entrance sign would be
intended to comply with sign and
brand standards and increase visibility
of waterpark.
Waterpark Irrigation System Replacement 384
SCOPE NEED
Design and replacement of the 1980s Replacement is required due to age,
installed residential type irrigation condition and annual maintenance to
system within and around the existing ensure the system maintains high
waterpark. traffic lawn areas, in and around the
waterpark.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
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Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
-• •.
RWP Utilities and Infrastructure Drinking Fountain Replacements 1814
SCHEDULE SCOPE NEED
IFY2022 Replacement of (2) exisitng water Allow guests the option to bring and
FY2023 coolers located at the bathhouse and fill their water bottles, while reduceing
concessions building with a new recycling needs for disposable plastic
FY2024 $7,500 accessible water/jug filler cooler. water bottles.
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: Asset Mgt Type: RM
Waterpark Bathhouse
SCHEDULE
FY2022
FY2023
FY2024 $85,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
4000kate ark Bathhouse
SCHEDULE
FY2022 $120,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Exterior Renovation
SCOPE
Design/engineering for the 1991
installed park group entrance
renovation, including the
removal/reconditioning of the
entrance structure, replacement of
masonry and glass block, concrete
walkways and site restoration.
Roof Replacement Metal
SCOPE
Remove and replace the 4,850-square
foot standing seam metal roof with the
same material and install gutters,
including any necessary structure
repacement or repairs.
1678
NEED
Renovation is required due to age,
condition of masonry and steel
materials, group entrance function and
staff use of the existing breezeway.
181
NEED
Bathhouse is original to waterpark
construction in 1988. Project is part of
the park system -wide management of
building roofs. Replacement is
scheduled when warranted by the age
and condition of roofing materials and
structural elements and is intended to
reduce need for repairs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 123
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
RWP Waterpark Bridge
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Waterpark Former Entrance
SCHEDULE
$10, 000
FY2022
FY2023 $20,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Waterpark Maintenance Building
SCHEDULE
FY2022 $100,000
FY2023
FY2024
9
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Project ID
Structural Inspection 1190
SCOPE NEED
Work with a qualified structural Bridge was constructred in YEAR.
engineer to conduct inspection of Inspection is part of the park system -
concrete bridge leading to the wide management to monitor
children's area. structural integrity and identify
potential maintenance and safety
issues.
Improvements '
SCOPE
Design and implement improvements
that reduce size of existing structure,
improving visibility and security.
NEED
Entrance is original to waterpark
construction in 1988. it is no longer in
use and needs adjustment to make
area secure and more attractive.
Main Wave Pool Boiler Replacement
SCOPE NEED
Replace existing 1986 installed, Replacement required due to age and
4,000,000 BTU Ray Pac wave pool annual maintenance.
boiler, including the consideration to
relocate the boiler to the open exterior
location, adjacent to the river and slide
boilers.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 124
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
• •
RWP Waterpark Maintenance Building
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $130,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Waterpark Maintenance Building
SCHEDULE
FY2022
FY2023
FY2024 $30,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
401"& aterpark PaviliornW
SCHEDULE
FY2022 $200,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
%]W ���
Roof and Storage Extension
SCOPE
Design and construct approximately
800 square feet of covered storage
adjacent to the wave pool mechanical
building.
Roof Replacement
SCOPE
Replacement of approximatey 3,700
square feet of standing seam metal
roof, including underlayment, facia,
soffit and gutters.
Roof Replacement Metal
SCOPE
Remove and replace the 2,010-square
foot plastic roof with the same
material, including any necessary
substrate repacement or repairs.
Repair or redesign gutter; evaluate
need for further drainage
improvement.
Project ID
189
NEED
Two areas adjacent to the Mechanical
Building are uncovered, leaving
equipment open to the elements.
Boilers for the wave pool and river ride
are located on the north side and
equipment storage located on the
west side. Construction of covered
storage would reduce the need to
replace parts due to exposure to
weather.
1106
NEED
Original 1980's installed standing seam
roof is developing holes and beginning
to leak. The roof has been repaired
and repainted several times.
187
NEED
Pavilion is is original to waterpark
construction in 1988. Project is part of
the park system -wide management of
building roofs. Replacement is
scheduled when warranted by the age
and condition of roofing materials and
structural elements and is intended to
reduce need for repairs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 125
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
• •
RWP Waterpark River Ride
SCH
FY
FY
FY
FY
FY
EDULE
2022 $65,000
2023
2024
2025
2026
Project Type: Capital Projects
Project Priority: 2 Asset Mgt Type: DM
Waterpark River Ride
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $125,000
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
aterpark Wave Pool and Waterslide
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $150,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Project Name
ADA Entrance Railing
SCOPE
Install an ADA-compliant stainless steel
railing system at the zero -depth river
ride entrance with tube corral and
improved circulation.
Repair and Painting
SCOPE
Paint structure, including stripping and
repair of bottom surface with epoxy
paint.
Wavepool Improvements
SCOPE
Remove existing concrete deck
adjacent to pool wall and install edge
drain, remove and replace existing 350
linear feet of pool edge coping
stones/gutters, 175 linear feel of entry
steps, 350 linear feet of safety
cables/posts, (3) life guard stands and
restore concrete decking.
Project ID
79
NEED
River ride was installed in 2003. Zero -
depth entrance is a wide area and
installation of a railing will make the
area safer for entry by persons of all
abilities. Project will also create a
corral for patrons to pick-up and drop-
off river ride tubes.
80
NEED
River Ride and Children's Area were
installed in 2003. Maintenance of the
pool bottom is necessary to provide a
safe and non -slip surface for guests.
Project will reduce frequency of need
to repaint.
1173
NEED
All listed scope items, original to the
1991 constructed wavepool, have
been repaired, patch or painted
several times and now required full
removal and replacement.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 126
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name.
Springfield •
EMS Upgrad
SCOPE NEED
Upgrade Energy Management System. Existing system does not comply with
current standards.
Project Name Project ID
SAC
Activity Center
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $50,000
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: RM
Activity Center Siding Painting
SCHEDULE SCOPE
FY2022 Paint T-111 siding.
FY2023
d
FY2024
FY2025
FY2026 $120,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
d FY2023
a
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
NEED
Painting is needed as part of ongoing
repairs to the Activity Center siding.
194
SCOPE
NEED
Replace approximately 14,000 SF of
The Activity Center was constructed in
wood siding that is original to building
1972. The wood siding is original to
construction in 1972 with metal siding.
construction. It is in poor condition
$240,000
and areas have been repaired and
replaced. Replacement of the siding is
recommended as the long-term
solution.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 127
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Springfield •
SAC Barn Pavement and Storm Sewer
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $100,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Barns
SCHEDULE
FY2022
FY2023 $60,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $135,000
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: RM
Project Name
M]w �miiili
Replacement
SCOPE
Replace asphalt pavement and storm
sewer between the existing fairground
barns. Project partnership with
Oakland County Fair Board is
anticipated. Coordinate with
Springfield Oaks Stormwater
Improvements (#1314).
Siding Replacement
SCOPE
Phased removal and replacement of
the existing wood siding on existing
barns with metal siding.
Painting
SCOPE
Paint exterior, including coordination
with operational schedule, surface
preparation following EPA Lead Base
Paint preparation guidelines, exterior
white latex painting, intumescent
white paint as required by fire code
near the intersection of the Stallion
Barn and the main structure and all
site clean-up and material disposal.
Replace field identified decayed wood
siding, trim and exterior building
components.
i 1
Project ID
84
NEED
Pavement was installed over a number
of years in the 1980s and 1990s. Both
pavement and storm sewers are failing.
85
NEED
Replacement of wood siding with
metal is intended to eliminate need of
continual painting and improve
appearance of barns.
226
NEED
The Ellis Barn was originally repainted
in 2006 as part of the overall barn
relocation project and was
professionally repainted again in
2014. Since then, the barn was last
touched up and painted approximately
2 years ago by staff as part of regular
painting maintenance. Currently the
paint is peeling in many locations,
exposing the untreated wood
members below the paint surface.
With the proper surface preparation
and as part of regular maintenance,
staff anticipate another 6 to 8 years
before we would require exterior
painting of the barn.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 128
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nar- Project Name
pringfield Oaki
SAC Goat Barn
SCHEDULE
FY2022
FY2023 $15,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
odular Restrooms (2)
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $825,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
'n.A&L FY2022
FY2023
FY2024
FY2025
FY2026 $1,250
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Siding Replacement
SCOPE
Phased removal and replacement of
the existing wood siding on existing
barns with metal siding.
Replacements
SCOPE
Develop design concepts, determine
optimal locations for permanent
restroom and shower building or
buildings. Evaluate trends in facility
usage and capacity of current septic
system.
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Project ID
1607
NEED
Replacement of wood siding with
metal is intended to eliminate need of
continual painting and improve
appearance of barns.
197
NEED
Two modular restroom and shower
buildings were installed in 1980s.
Framing and flooring are deteriorated.
Replacement of temporary buildings
could consider more strategic
locations to better serve both
campgrounds and Ellis Barn and could
be a benefit as use and rental of these
areas increases. Any increase in
capacity would need to be supported
1193
NEED
Bridge was replaced in 2011.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 129
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Springfield •
SAC Stormwater Management System
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $560,000
FY2026
Project Type: Capital Projects
Project Priority: 2 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024 $5,000
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
SCHEDULE
FY2022
FY2023 $104,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
_JW ��
Improvements Phase I
SCOPE
Implement components of the
Springfield Oaks Activity Center DRAFT
Stormwater Management Plan that
comply with federal, state and local
standards and regulations.
i 1
Project ID
1314
NEED
The Springfield Oaks DRAFT
Stormwater Management Plan
proposed design solutions to improve
management of stormwater and meet
Oakland County Water Resources
Commissioner standards as well as
local standards and pertinent federal,
state and local stormwater
regulations. The Management Plan
also provides recommendations for
funding sources to increase capacity to
implement projects. Initial project
emphasis will be on hydraulically
connected rain gardens to manage
runoff adjacent to Andersonville Road.
Inspection
SCOPE NEED
Commence structural inspections in
FY2024.
Replacement
SCOPE
Replace approximately $1,925 LF of 6'
chain -link fence along Andersonville
Road, including staking and vegetation
clearing.
92
Improvements to water tower were
identified in the engineering reports
conducted in 2007 and 2013.
Improvements in FY2018 included
permitting, lead base paint abatement,
over -coating, installation of safety
equipment, and a water chlorination
system. Inspection is part of the park
system -wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
NEED
Fence is old and deteriorating.
Replacement will reduce need for
repairs and improve appearance of
park property.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
98
Draft: 5/22/2021 Page 130
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Springfield •
SPG Golf Cart Barn
Project Name
Project ID
Building Expansion
201
SCHEDULE
SCOPE
NEED
FY2022
Expand the existing 40' wide pole barn
Existing cart barn tightly fit all existing
FY2023
structure approximately 20 feet to the
carts, with the exception of the food
west, including building access and site
service cart, into the barn for nightly
FY2024
improvements.
storage and leaves no room for
FY2025
manuvering, cleaning and disinfecting.
FY2026 $80,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Golf Course Drainage System
SCHEDULE
FY2022
FY2023 $75,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
olf Course Irrigation System
SCHEDULE
FY2022
FY2023 $280,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Replacement
SCOPE
Replace drainage system. Phase
project and construct with in-house
resources.
Replacement
SCOPE
Replace golf course irrigation system
Phase II: Replace back nine irrigation
mains and system controls.
202
NEED
Underground drainage system needs
to be replaced. Pooling is seen in areas
and sinkholes have occurred in two
areas.
99
NEED
Irrigation was installed with golf
course development in 1976. Front
nine irrigation mains and system
controls were replaced in 2016.
Replacement is based on lifecycle of
the system and is intended to reduce
need for system repairs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 131
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
Springfield •
SPG Maintenance Building North
Project Name
HVAC Replacement
SCHEDULE
SCOPE
FY2022 $15,000
The 75,000 BTU Furnace installed in
1992 is used for heating the offices
FY2023
and restroom located in the golf
FY2024
course maintenance building with an
FY2025
HVAC system.
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Clubhouse
"4° F ` _ SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $605,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $550,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project ID
100
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Area and Parking Lot Site Improvements
SCOPE
Design site improvements that enlarge
circular drive, improve existing parking
spaces, include accessible and van -
accessible spaces and acces aisles;
relocate dumpster and provide
concrete pad and screeing. Include
stormwater management and
increased capacity as indicated.
Consider combining with rear
employee parking area.
Phase I: Design; Phase II: Construction.
Renovation
SCOPE
This is the first phase of an overall
update to the clubhouse; concepts are
being developed and individual
projects will be identified and
confirmed with the Commission. Phase
I (FY2018): Architectural design and
replacement of selected windows and
areas of siding: Phases II -III: to be
determined by planning in previous
phase.
200
NEED
Existing 122-space parking lot is
inadequate and does not provide for
accessible parking. As improvements
to the Clubhouse are planned and
potentially increase capacity,
associated increase in parking capacity
will be required by ordinance. Location
and setting for dumpster needs to be
evaluated. Topography surrounding
Clubhouse is steep and may need
accomodation for accessibility to move
from parking lot to Clubhouse.
96
NEED
Building was constructed in 1973, with
improvements in 1990 and new roof in
2015. Updates will help improve
marketability of the facility. Potential
improvements include replacement of
windows and siding, installation of a
deck, interior renovation; installation
of direct vent fireplace, updates to
kitchen, bar, and pro shop.
Accessibility (ADA) improvements will
be incorporated and increased need
for parking and external circulation will
need to be considered.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 132
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam Project Name
ADM Administration Building
*+ SCHEDULE
o FY2022
iw5
-e FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Administration Building
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 5 Asset Mgt Type: DM
dministration Building
SCHEDULE
♦ FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
$462,000
$46,138
$15, 000
Boiler Replacement
SCOPE
Replace the 401,000 BTU boiler and
related equipment installed in 1988
used for building heat at the
Administration Building.
Carpet Replacement
SCOPE
Replace carpeting throughout the
building with carpet tile.
Deck Replacement
SCOPE
Removal and replacement of the 1991
installed exterior wood deck, located
off the existing employee break room.
Project ID
105
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
1499
NEED
Carpeting is showing significant signs
of wear.
1555
NEED
Replacement is required due to the
age and annual maintenance to keep
the deck safe for employee use.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 133
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name
ADM Facilities Maintenance Building HVAC Replacement
SCHEDULE
FY2022 $100,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Facilities Maintenance Building
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $33,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCOPE
Replace the air handler, 10 ton
condenser unit and related equipment
installed in 1990 used for the office
space heating, cooling and ventilation
located in the facilities maintenance
building.
Project ID
108
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Roof Replacement North Shingle 1004
SCOPE NEED
Replace 4,160-square foot roof with At the north end of the Facilities
asphalt shingles. Maintenance Building, the roof over
garage is in poor condition, is leaking,
and needs to be replaced soon.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 134
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
WCM Proposed New
Project Name
Project ID
EOB to Market Pathway
969
SCHEDULE
SCOPE
NEED
FY2022
Design and construct an accessible
Recreational need, environmental
FY2023
trail that links the Oakland that
feasibility, project specifications, and
Oakland County Executive Office
maintenance requirements to be
FY2024
Building with the Farmers Market and
determined per OCPR Trail Standards.
FY2025
complies with OCPR Trail Standards,
Project has been suggested as an
federal accessibility guidelines, state
opportunity to create an internal
FY2026 $75,000
wetland regulations and US Fish and
pathway that links the Oakland County
Wildlife restrictions. Communicate
Executive Office Building with the
with Road Commission for Oakland
Farmers Market.
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: New
WCM Market Building
SCHEDULE
FY2022
FY2023
FY2024 $1,754,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
County (RCOC) regarding potentially
locating segments within RCOC
property, avoiding utilities in road
ROW. Coordinate planning and
implementation with Trails Work
Group. Trail specifications and
dimensions to be developed. Cost
share with Oakland County General
Fund is anticipated.
arket Building and Pavilion Improvements 204
SCOPE NEED
Site has many complex needs on a
small site - implementation of any one
element needs to fit into a larger
overall plan. Evaluate entire site and
its structures, identifying program
elements and creating an overall site
design. Elements may include building
improvements, updated vendor spaces
with utility updates, updates to
restrooms, addition of covered vendor
areas at ends of market building,
adding curtain system to market
canopy, and addition of storage and
event structures. Implement
accessibility updates. Conduct public
engagement to confirm public need
and guide design.
Market building and vendor pavilion
were constructed in 1953. Need for
accessibility updates to all areas of
market were identified in Transition
Plan.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 135
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam
WCM Market Pavilion
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $5,000
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
INORWite and Grounds
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $640,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024 $40,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every five years.
Market Site Improvements
SCOPE
Redesign, improve and expand parking
lot.
Boiler Replacement
SCOPE
Replace the 780,000 BTU boiler and
related equipment installed in 1989
used for building heat located in the
Activities Center.
Project ID
493
NEED
Market pavilion was last inspected in
2018. Inspection is part of the park
system -wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
205
NEED
Parking lot surface needs repair. Lot
layout needs redesign to provide
better access to overflow parking,
improve traffic flow and pedestrian
safety and manage stormwater on the
site. Need for accessibility
improvements was identified in
Transition Plan.
106
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 136
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
WTR Activity Center Flooring Replacement 1517
SCHEDULE
FY2022 $16,000
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 4 Asset Mgt Type: DM
Fridge Toboggan Tower
SCOPE
Remove and replace aproximately
5715 sq/ft of existing tile. Remove and
replace approximately 480 sq/ft of
wallbase. See quote.
Stair Tower Removal
SCHEDULE SCOPE
FY2022 $65,000 Remove stair tower and restore site
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: DM
ouse 1580Sctt Lake (Ernst)
SCHEDULE
FY2022
FY2023 $15,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Roof Replacement Shingle
SCOPE
Remove and replace the 1830-square
foot asphalt shingle roof with the
standard 30-year architectural asphalt
shingle, including any necessary roof
sheathing repacement or repairs.
NEED
Replace the floor at the WTR activity
center. It is around 20-25 years old
and is getting beyond repair, last year
the Activity Center had 199 events
according to RecTrac.
1534
NEED
Stair tower needs to be removed per
engineer evaluation in 2019.
206
NEED
Project is part of the park system -wide
management of building roofs.
Replacement is scheduled when
warranted by the age and condition of
roofing materials and structural
elements and is intended to reduce
need for repairs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 137
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
WTR House 1580 Scott Lake (Ernst)
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 3 Asset Mgt Type: DM
$40,000
ouse and Shed 2896 Watkins Lake Road
SCHEDULE
FY2022
FY2023 $13,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
'm AMP FY2022
FY2023
FY2024
FY2025
FY2026 $2,500
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Project Name
Window Replacements
SCOPE
Evaluate windows for replacement.
Consult with historical archictectural
specialist through Oakland County
Economic Development to ensure
appropriate replacement.
Roof Replacement Shingle
SCOPE
Remove and replace the 1687-square
foot asphalt shingle roof with the
standard 30-year architectural asphalt
shingle, including any necessary roof
sheathing repacement or repairs.
Deck Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Project ID
235
NEED
Per lease agreement, OCPR is
responsible for maintain roof,
windows, siding and plumbing in the
residence. Need for window
replacements are anticipated.
367
NEED
Roof is in poor condition. Project is
part of the park system -wide
management of building roofs.
Replacement is scheduled when
warranted by the age and condition of
roofing materials and structural
elements and is intended to reduce
need for repairs.
1194
NEED
Building with deck was constructed in
1996. Inspection is part of the park
system -wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 138
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
WTR Paradise Peninsula Landing Building
SCHEDULE
FY2022 $10,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
aradise Peninsula Playground
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $75,000
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: New
rk Storaae Shed North
Project Name
_W ���
Boiler Replacement
SCOPE
Replace the 100,000 BTU boiler and
related equipment installed in 1994
used for building heat.
Shade Structures
SCOPE
Purchase and installation of the
previously designed shade structures
over the play feature/elements,
including the consideration for water
misting elements to the playground.
Roof Replacement
SCHEDULE
SCOPE
FY2022
Replacement of the existing 1990s
installed, 300 square foot asphalt
FY2023
shingle storage roof shed.
FY2024
$2,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project ID
110
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
500
NEED
As originally intended, this playground
was designed and engineered to be
fully universally accessible for persons
with all disabilities, including skin
sensitivities. At the time of
construction in 2006, the project
budget did not support the purchase
and installation of the shade
structure. Installation of the shade
structure would complete the intent of
the playground.
1151
NEED
Replacement required due to age and
condition.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 139
Oakland County Parks and Recreation FY2022-FY2026 Asset Management Plans
Budget Center Asset Name Project Name Project ID
WTR Park Storage Shelter West Roof Replacement Shingle 1149
SCHEDULE
FY2022
FY2023 $10,500
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Platform Tennis Courts (2)
SCHEDULE
FY2022 $5,000
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
SCHEDULE
FY2022
FY2023
FY2024 $150,000
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 5 Asset Mgt Type: DM
SCOPE
Replacement of the existing.1990's
installed, 1,300 sf asphalt shingle
storage roof shed.
Tube Heater Replacements
SCOPE
Replace the four (4) 75-300,000 BTU
LP Tube heaters and related
equipment installed in 1994 used for
drying the decks of the platform tennis
courts.
Improvements
SCOPE
Evaluate trail surfaces and routes and
make improvements, including
accessibility updates, as needed;
inventory trail wayfinding signage and
update as needed. Trail enhancements
shall comply with OCPR Trail Standards
as well as federal accessibility
guidelines, state wetland regulations
and US Fish and Wildlife restrictions.
Coordinate planning and
implementation with Trails Work
Group.
NEED
Replacement required due to age and
condition.
112
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
265
NEED
Need for accessibility improvements to
existing routes has been identified in
the ADA Transition Plan. Need for
signage indicating trail conditions has
been identified in the park plans.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 140
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
WWP Waterpark Bridge
Project Name
Structural Inspection
SCHEDULE SCOPE
FY2022 $2,500 Complete inspection and report by a
FY2023 $2,500 qualified engineer every year.
FY2024
$2,500
FY202S
$2,500
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type: RM
Waterpark Children's Play Structure
SCHEDULE
FY2022
FY2023 $3,500
FY2024
FY2025
FY2026
Project Type: Maintenance Projects
Project Priority: 1 Asset Mgt Type RM
,W Structural Inspection
SCOPE
Complete inspection and report by a
qualified engineer every 5 years.
Project ID
NEED
Bridge was constructed in 1998; last
inspected in 2019. 2019 inspection
indicated need for annual inspection.
Inspection is part of the park system-
wide management to monitor
structural integrity and identify
potential maintenance and safety
issues.
NEED
Feature was constructed in 1998; last
inspected in 2018. Inspection is part of
the park system -wide management to
monitor structural integrity and
identify potential maintenance and
safety issues.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 141
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nar-
WLC Clubhouse
Project Name
Roof Replacement PVC
SCHEDULE
SCOPE
FY2022
Replacement of the existing 6,500-
square foot PVC membrane flat roof
FY2023
area of the clubhouse.
FY2024 $36,000
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: RM
Pavement and Drainage
SCHEDULE
FY2022
FY2023
FY2024
FY2025 $250,000
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
mployee Parking Lot
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026 $110,000
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project ID
1155
NEED
Clubhouse was constructed in 2005.
PVC membrane flat roof needs
replacement due to age and wear.
North Parking Lot Replacement and Expansion
SCOPE
Design/engineering and construction
for the expansion of the existing 156
space, norther parking lot with
approximately 64 additional parking
spaces, including any and all necessary
storm water drainage improvements.
1170
NEED
Pursuant township site plan standards,
the building occupancy is limited to
the number of available parking
spaces. Additionally, the existing 20+
year old asphalt parking lot require
continued annual maintenance and
repair. Completion of the expansion
and paving of the existing parking may
increase revenue and lower annual
maintenance expenses.
Maintenance Parking Improvements
SCOPE
1-1/2" Asphalt mill and capping of the
existing 21,500 square foot
maintenance drive and parking area
from Pontiac Lake Road to the
maintenance facility.
1675
NEED
Due to continual maintenance and
repair of the 20+ year old maintenance
drive and parking, mill and capping will
reduce annual maintenance costs.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 142
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Nam;
WLG Fenceline
Project Name Project ID
Replacement 120
SCHEDULE SCOPE NEED
FY2022 Replace approximately 2,000' of 6' Fenceline was installed in 1977 and
FY2023 $52,000 chain -link boundary fence along 1995. Fence has deteriorated.
Williams Lake Road. Include vegetation Maintenance of the fenceline is
FY2024 and tree removal and vehicle gate intended to decrease maintenance
FY2025 replacement. needs and improve attractiveness of
the golf course.
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Golf Cart Barn
'1
SCHEDULE
FY2022
FY2023 $20,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
olf Course Irrigation System
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Siding Repairs
SCOPE
Remove and replace portions of the
existing 1980's T-111 siding with
plywood and enclose building exterior
in metal siding.
Replacements Phase II
SCOPE
$220,000 Installation of eleven new 40-station
rainbird satellites, including all
necessary wiring and programming.
Project will install wiring for future
replacement of green and tee
sprinklers.
1663
NEED
Existing T-111 wood siding continually
requires maintenance, repair and
painting. Enclosing the building
exterior reduces annal maintenance
labor and material expenses.
1179
NEED
Project is part of the ongoing upgrade
to the 2006-installed irrigation system.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 143
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
White Lake •
WLG Hole #13 Fairway Culvert
SCHEDULE
FY2022
FY2023
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Hole #18 Fairway Culvert
Project Name
Replacement
SCOPE
Remove and dispose of existing 18"
$40,000 culvert and replace with four new 24"
HDPE pipe x 1001.
SCHEDULE
FY2022
FY2023 $85,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Ada
SCHEDULE
FY2022
FY2023 $30,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
SCOPE
Remove and dispose of existing 18"
culvert and replace with four new 24"
HDPE pipe x 2001. Identified by Zach
as project D.
Dredge and Drain Cleanout
SCOPE
Excavate approximately 350 CY of
spoils and transport from site. Clean
out existing turf drains and restore
spoils stockpile area and access route.
DEQ/SESC permit is required.
Project ID
- 472
NEED
Golf course drainage system has failing
culverts and accumulated sediment.
See "C" on drainage map.
470
NEED
Golf course drainage system has failing
culverts and accumulated sediment.
See "D" on drainage map
NEED
Golf course drainage system has failing
culverts and accumulated sediment.
See "A" on drainage map.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 144
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
White Lake •
WLG Hole #18 Pond Culvert
SCHEDULE
FY2022
FY2023 $75,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
Hole #9 Culvert
SCHEDULE
FY2022
FY2023 $50,000
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Maintenance Building
SCHEDULE
FY2022
FY2023 $9,500
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 3 Asset Mgt Type: DM
Project Name
Replacement
SCOPE
Replace an approximately 150' section
of culvert/ restore proper grade for
drainage; include associated
earthwork and restoration.
Replacement
SCOPE
Remove and dispose of existing 12"
culvert and replace with four new 24"
HDPE pipe x 110'L.
HVAC Replacement
SCOPE
Replace HVAC unit.
Project ID
269
NEED
Golf course drainage system has failing
culverts and accumulated sediment.
Culvert is not aligned properly, most
likely due to freeze -thaw heaving.
Currently still draining to wetland but
will need to be reset. See "F" located
north of "A" on drainage map.
471
NEED
Golf course drainage system has failing
culverts and accumulated sediment.
See "E" on drainage map.
121
NEED
Project is part of the park system -wide
management of building equipment.
Replacement is scheduled when
warranted by the age and condition of
equipment and is intended to reduce
unscheduled replacement and increase
efficiencies.
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 145
Oakland County Parks and Recreation
FY2022-FY2026 Asset Management Plans
Budget Center Asset Name
White Lake •
WLG Maintenance Culvert
Project Name Project ID
-'21'
Replacement 1530
SCHEDULE SCOPE NEED
FY2022 Remove and dispose of existing 12" Golf course drainage system has failing
FY2023 $11 000 culvert and replace with four new 24" culverts and accumulated sediment.
HDPE pipe x 1101. See "B" on drainage map.
FY2024
FY2025
FY2026
Project Type: Capital Projects
Project Priority: 1 Asset Mgt Type: DM
WLG-'WSite and Grounds First Tee Renovation _
SCHEDULE SCOPE NEED
FY2022 Design/engineering and completion of Reducing the size of the tee box will
FY2023 earthwork, paving and restoration to create space for improved golf cart
downsize the existing 4500 square foot staging and relieve congestion around
FY2024 #1 tee box. the clubhouse and proshop.
FY2025
FY2026 $125,000
Project Type: Capital Projects
Project Priority: 5 Asset Mgt Type: DM
Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement
Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset
FY2022-FY2026 Project Scopes
Draft: 5/22/2021 Page 146
TUNE 2, 2021
To: Chainnan McGillivray and Commission Members
AGENDA ITEM NO. 10 A-3
PARK OPERATIONS
From: Susan Wells, Interim Executive Officer
Thomas J. Hughes, Chief of Park Operations — South District
Submitted: May 26, 2021
Subject: Fiscal Year 2022 Proposed Capital Equipment
INTRODUCTION AND HISTORY
The Oakland County Parks Operations staff is providing the proposed FY2022 Capital Equipment list. Capital Equipment
consists of maintenance equipment, kitchen equipment and recreation equipment over $5,000. The proposed Capital
Equipment is for existing parks and does not include equipment that would be necessary for potential future park
developments or acquisitions. Proposed Capital Equipment budget for FY2021 is $607,500
ATTACHMENTS
- FY2022 Proposed Capital Equipment List
STAFF RECOMMENDATION
Staff recommends the Commission receive and file the FY 2022 Proposed Capital Equipment Report.
MOTION
Move to receive and file the FY 2022 Proposed Capital Equipment Report.
65
BUDGET CENTER
EXISTING EQUIPMENT
PROPOSED EQUIPMENT
ESTIMATED COST
Addison Oaks Park
ADD
Zero Turn Mower
Zero Turn Mower
$
19,000
Addison Oaks Park
ADD
Utility Vehicle (2)
Utility Vehicle (2)
$
18,000
Facilities Maintenance
FM
Loader
Loader
$
125,000
Facilities Maintenance - NR
FM
Dump Trailer
Dump Trailer
$
8,000
Glen Oaks Golf Course
GLG
Toro Sidewinder
Surrounds Mower
$
35,000
Groveland Oaks Park
GRV
Utility Vehicle (2)
Utility Vehicle (2)
$
18,000
Groveland Oaks Concessions
GRC
Taylor Ice Cream Machine
Ice Cream Machine
$
17,000
Lyon Oaks Golf Course
LYG
Rough Mower
Rough Mower
$
68,000
Orion Oaks
ORN
Truckster / Club Car Cart
Utility Vehicle - Light Duty
$
13,000
Recreation Section
REC
Stage
Stage
$
130,000
Red Oaks Golf Course
RDG
Fairway Mower
Fairway Mower
$
62,000
Red Oaks Waterpark
RWP
John Deere Gator
Utility Vehicle - Light Duty
$
12,500
Springfield Oaks Golf Course
SPG
Greens Mower
Greens Mower
$
33,000
Springfield Oaks Golf Course
SPG
EZGO
Beverage Cart
$
15,000
Waterford Oaks Park
WTR
Zero Turn Mower
Zero Turn Mower
$
15,000
White Lake Oaks Golf Course
WLG
Greensmower
Roller
$
19,000
TOTAL $
607,500
66
JUNE 2, 2021 AGENDA ITEM NO. 10 B
PLANNING AND RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members
From: Melissa Prowse, Supervisor of Planning + Resource Development
Sue Wells, Interim Executive Officer
Submitted: May 26, 2021
Subject: Troy School District Property ("Turtle Woods") Acquisition — Letter of Intent with Six Rivers Land
Conservancy
INTRODUCTION AND HISTORY
Staff has been discussing a potential property acquisition opportunity in Troy, known as the "Turtle Woods"
property. This 83-acre parcel of property is currently owned by Troy School District, who purchased it in the
1960s as a potential future expansion location. TSD no longer plans to develop the property for a future school
and is looking to sell the property. They would, however, like to see it maintained as a nature area or park, as
they know this is important to the community. While not formally managed by TSD or the city of Troy as a park,
the property has acted as such for the past several years. Trails have been cut in by residents and stewardship
activities have taken place on the property over the years. The property is located on Square Lake Road, just
east of John R. It is bordered by Square Lake Road on the south, homes on the west and east, and a golf course
(Sylvan Glen) to the north.
There are several unique opportunities with this parcel. The highlights are:
• TSD is interested in selling the property at 75% of the appraised value, so that the 25% of value donated
could act as match for a grant application to the Michigan Natural Resources Trust Fund. This would
mean that the acquisition could be almost entirely grant funded with little out-of-pocket for OCPRC.
• Because Trust Fund dollars cannot be utilized to acquire property already held by a public agency, Six
Rivers Land Conservancy has offered to act as an intermediary landowner, purchasing the property from
TSD and holding it until such time as OCPRC could secure grant funding to purchase it. A next step, if
the Commission chooses to move forward, would be finalizing and approving a Letter of Intent with Six
Rivers outlining the process and steps for a multi -phase acquisition.
• TSD is currently working with Robertson Brothers to sell approximately 11 acres off Square Lake Road
for a new housing development, in which they are requiring a parking lot for future access to the remaining
property, which they hope will become a county park.
• The property is a combination of woods and wetlands — retaining open space and natural lands in the
urban environment is important in sustaining natural resources and improving quality of life though
services such as stormwater filtration, forest carbon mitigation and habitat for native pollinators. To retain
80 undeveloped acres in this area would secure a significant amount of green infrastructure.
The first step in this acquisition process is to enter into a Letter of Intent with Six Rivers Land Conservancy. The
Troy School District has also signed a Letter of Intent with Six Rivers. These letters of intent indicate a willingness
to work toward Oakland County Parks and Recreation acquiring the property from Six Rivers utilizing grant
funding from the Michigan Natural Resources Trust Fund. The steps for this process are outlined in the Letter
of Intent (attached). If approved by the Parks Commission, this Letter of Intent will go to the Oakland County
Board of Commissioners Economic Development and Infrastructure (ED&I) Committee for their approval. Once
ED&I has approved the LOI, it can be signed by Chairman McGillivray and staff and corporation counsel can
begin negotiating the terms of the future purchase agreement.
The estimated timeline is estimated to be:
67
1. Letter of Intent between OCPR and Six Rivers signed
2. Appraisal completed
3. TSD sells property (at 75% of value) to Six Rivers
4. Six Rivers holds property while OCPRC applies for funding
5. OCPRC applies for Trust Fund grant
6. OCPR notified of grant award
7. Grant award/approval/contract process completed
8. OCPR purchases property from Six Rivers with grant funds
9. Turtle Woods opens as an Oakland County Park
ATTACHMENTS
June 2021
2021
2021 /early 2022
2022
April 2022
December 2022
May 2022
Early 2023
2023
• Letter of Intent between Oakland County Parks and Recreation and Six Rivers Land Conservancy
• Key slides from May Commission presentation on Turtle Woods acquisition
STAFF RECOMMENDATION
Staff recommends that the Commission approve the Letter of Intent with Six Rivers Land Conservancy and direct
staff to take the Letter of Intent to the Oakland County Board of Commissioners Economic Development and
Infrastructure Committee for approval.
MOTION
Move to approve the Letter of Intent with Six Rivers Land Conservancy and direct staff to take the Letter
of Intent to the Oakland County Board of Commissioners Economic Development and Infrastructure
Committee for approval.
68
[insert date]
Mr. Gary McGillivray, Chairperson
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, MI 48328
Re: Turtle Woods Preserve letter of intent
Dear Mr. McGillivray,
Oakland County Parks and Recreation Commission (OCPRC) has indicated its desire to work with Six
Rivers Land Conservancy (SRLC) to pursue acquisition of vacant, wooded land owned by the Troy Public
Schools (TPS), which is depicted and described in the attached Parcel Map as "Parcel 1" and "Parcel
B"(collectively "Turtle Woods"),to become a natural area park, through pursuing funding from the
Michigan Natural Resources Trust Fund (MNRTF). SRLC is happy to assist OCPRC with this effort. In
order to move forward, SRLC would like to be certain OCPRC is committed to participating cooperatively
in taking the steps necessary to complete this project as envisioned. If OCPRC is committed to move
forward with this effort, please sign and return a copy of this letter as an indication of your
commitment. Following is a general list of steps and items that will need to be addressed through the
process:
Process Outline - Steps:
1. SRLC and TPS will use their best efforts to complete a purchase agreement for SRLC's acquisition
of Turtle Woods, subject to a purchase agreement with OCPRC wherein OCPRC will purchase
Turtle Woods from SRLC. OCPRC intends to apply to MNRTF for funding to acquire Turtle
Woods.
2. The purchase price for Turtle Woods will be established based on an appraisal secured by TPS or
SRLC that is done to MNRTF standards by an appraiser approved by MNRTF. Timing of the
closing between SRLC and TPS will be established based on timing of MNRTF funding process.
3. SRLC will complete due diligence prior to its acquisition of Turtle Woods in a manner that
satisfies the requirements of OCPRC and MNRTF.
4. OCPRC will pay SRLC a facilitation fee of $35,000, as set forth below, for its support and
assistance with acquisition of Turtle Woods. The facilitation fee is separate from and does not
apply to the purchase price. The purchase agreement between OCPRC and SRLC shall contain a
provision where OCPRC agrees to pay all SRLC expenses (up to, but not exceeding $20,000)
associated with its acquisition of Turtle Woods, including costs for due diligence, attorney fees,
property taxes, closing costs, and any other reasonable expenses directly related to the
acquisition of Turtle Woods prior to transfer of title to OCPRC ("acquisition fees").
o A. Fifteen Thousand Dollars ($15,000) paid to SRLC upon execution of this letter of
intent by OCPRC (which execution is contingent upon receiving authorization from the
Oakland County Economic Development and Infrastructure Committee to execute this
letter and to negotiate the purchase of Turtle Woods). This amount ($15,000) is non-
refundable;
o B. Ten Thousand Dollars ($10,000) paid to SRLC when SRLC receives the deed to Turtle
Woods. Once this amount ($10,000) is paid to SRLC, it is non-refundable; and
C. If a purchase agreement is executed between OCPRC and SRLC, the following
provision shall be inserted: Ten Thousand Dollars ($10,000) to be paid to SRLC on the
date of closing for the conveyance of Turtle Woods from SRLC to OCPRC.
5. SRLC will fully cooperate and assist with OCPRC's pursuit of MNRTF funding.
OCPRC and SRLC acknowledge and understand that this letter of intent: (1) is not a binding agreement
for the purchase of Turtle Woods, (2) is not a commitment for OCPRC to purchase Turtle Woods, and/or
(3) is not a commitment by OCPRC to enter into a purchase agreement for the conveyance of Turtle
Woods to OCPRC from SRLC; provided however, the terms and conditions contained in numbered
Paragraphs 1 thru 5 of this Letter of Intent are binding on the OCPRC and SRLC, and OCPRC and SRLC
agree to comply with such terms and conditions, as applicable.
The acquisition of Turtle Woods aligns with the missions of SRLC and OCPRC and is a high priority for
conservation, based on its rare natural features, size, and location. SRLC is excited for the opportunity
to join with OCPRC to secure this beautiful piece of property and to protect its natural features for
county residents and visitors to enjoy. If OCPRC agrees to move forward with this project, please sign
and return a copy of this Letter of Intent as soon as possible.
70
If you have any questions, please contact me at your convenience.
Sincerely,
Chris Bunch
Executive Director
Six Rivers Land Conservancy
Attached: Property Location Map
Gary McGillivray, Chairperson
Date
71
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� - 2
31 if it 21! �4
E.LA4FM
t12VROw, t
79
ZIA
1 Turtle W ood s Estimated 0 peration IP Inve tment - dtti t..i S Q,iC, ?
Year Year Year Year4* Years*
2021 2022 2023 2024 2025
Capital Improvement(Net Position)
Due Diligence/Closing Costs
Facilitation fee to Six Rivers
Boundary Survey
Clearing
Fencing
Parking lot expansion
Trail Improvement (grant oppty)
Total Capital Improvement
Operations Budget
Park Operations
Natural Resources Management
Total Operational Budget
Total Annual Investment
25,000
15, DDO 10,ODO 10,000
10,000
90,000
1500000
60,000
Year 6*
2026
220,000
15,ODD 10,ODD
345,DDO
-
220,D00
-
$
500000
113,8DO
109,825
113,120
$
20,000
$
20,6DO $
21,218
21,855
$ - $ - $
70,ODO
$
134,4DD $
131,043 $
134,975
15,00D 10,O00
415,ODO
134k400
351,043
134,975
*Park Operations
includes depreciation
of CI P from gears
1, 2, 3 5.
82
\1,
I � 1
1
V
t1 'V
awn y
f
s Q,.
Proposal
• TSD needs to secure the value of the property for their
mission — education
• TSD would like to see the property protected and preserved
• TSD willing to sell the property at 75% of appraised value
• Remaining 25% can be used for match for MNRTF grant
application
• TSD interested in possibly donating some of revenue for
park improvements/maintenance/stewardship
• Six Rivers willing to purchase property and hold until OPCRC
can purchase with grant funding ($35,000 Facilitation Fee)
QAKLAND
COUNTY PARKS
Great parks forGr'eatPeople
83
MEa
7
%
�
Process
1. Letter of Intent signed by Oakland County (1-01 already
signed by TSD)
2. Appraisal completed (2021)
3. TSD sells property at 75% of appraised value to Six Rivers
(2021)
4. Six Rivers holds property while OCPRC applies to MNRTF
(2022)
5. OCPR awarded MNRTF grant (late 2022)
6. OCPRC purchases property from Six Rivers (2023) using
x grant funds***
�a
7. Turtle Woods becomes 151" Oakland County Park
QAKLAND
COUNTY PARKS
Great parks for Great People
84
JUNE 2, 2021 AGENDA ITEM NO. 10 C-1
RECREATION PROGRAMS & SERVICES
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Brandy K Boyd, Chief of Recreation Program and Services
Submitted: April 6, 2021
Subject: Partnership Agreement for Pontiac Community Foundation - GENERAL APPROVAL
INTRODUCTION AND HISTORY
OCP has a new opportunity to partner with Pontiac Community Foundation to supply activities every week during the
summer. Last year the Pontiac Community Foundation started an open street initiative. They would shut down a street by
Shirley & Willard Park during the summer break to give kids a fun and safe play opportunity. This year they are planning to
expand the opportunity to three parks per week. Each park will host an event once per week Wednesday thru Friday. The
parks in Pontiac include Cherrylawn Park, Baldwin Park and Shirley & Willard Park. Each event will start at 4pm and go until
7pm.
The foundation is asking us to partner with them and provide an activity/mobile unit one day a week starting June 25t"
through September 1st. We will rotate the parks each week.
As part of the agreement OCPR would contribute $5,850 in mobile units and activities to sponsor the Open Street initiative.
The detail list is provided below:
Festival 2 - $700
Obstacle- $575
Oaks on the Road - $500
Carnival - $575
Obstacle - $575
Climbing Tower - $575
Festival 2 - $700
Obstacle- $575
Oaks on the road - $500
Climbing Tower - $575
Total $5,850
STAFF RECOMMENDATION
Staff recommends approval of this partnership.
MOTION
Move to approve the partnership with the Pontiac Community Foundation Open Streets Initiative.
85
JUNE 2, 2021 AGENDA ITEM NO. 10 C-2
RECREATION PROGRAMS & SERVICES
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Brandy K Boyd, Chief of Recreation Program and Services
Submitted: May 7, 2021
Subject: Partnership Agreements (Current Programs) - GENERAL APPROVAL
INTRODUCTION AND HISTORY
Oakland County Parks and Recreation Commission for many years has partnered with The Brooksie Way Race. Our
partnership has evolved through the years. We would like to continue our partnership with them. Our partnership includes
tents, golf carts and activities for the Kid Zone.
The Brooksie Wav Race: We provide the following units in exchange for being named a sponsor:
Climbing Tower $ 650
20x20 Tent $275
20x30 Tent $300
20X40 Tent $325
6 - Light Towers $ 1,800
1 - 6 Passenger Golf Cart $75
2 - Golf Carts $150
Total $ 3,575
STAFF RECOMMENDATION
Staff recommends approval of these partnerships
MOTION
Move to approve the partnership opportunity with the Brooksie Way.
86
JUNE 2, 2021 AGENDA ITEM NO. 10 C-3
RECREATION PROGRAMS & SERVICES
To: Chairman McGillivray and Commission Members
From: Sue Wells, Interim Executive Officer
Brandy K Boyd, Chief of Recreation Program and Services
Submitted: May 10, 2021
Subject: Partnership Agreement - GENERAL APPROVAL
INTRODUCTION AND HISTORY
Oakland County Parks and Recreation Commission for many years has partnered with Arts, Beats & Eats. Our partnership
has evolved through the years. The last four years we have provided stages for the festival. In addition to the stages this
year they are requesting $15,000 sponsorship.
Arts, Beats & Eats: The partnership would include the following:
Stage (3) 5 days $ 9,750
Sponsorship (cash) $15,000
Total $ 24,750
ATTACHMENT:
Contract
STAFF RECOMMENDATION
Staff recommends approving the Arts, Beats and Eats partnership
MOTION
Move to approve the partnership with Arts, Beats & Eats.
87
,S'oaringE'cagle
Soaring Eagle Arts, Beats & Eats Sponsorship Proposal Am
Pwese.y&a1 to
presented by gggs[sr
OAKLAND COUNTY PARKS
Thank you for your interest in partnering with Arts, Beats & Eats, Oakland County's Taste, Music and
Arts Festival. 2021 will mark the 24t" year of the festival, which attracted 343,000 guests in 2019.
Arts, Beats & Eats will take place September 3-6, 2021 in Downtown Royal Oak, Michigan. Thousands
flock to Downtown Royal Oak on Labor Day Weekend for the stunning food presentation, highly ranked
Juried Fine Art Fair featuring 150 artists, and fantastic musical performers. Past performers include Joan
Jett & the Blackhearts, Three Dog Night, Kansas, 311, The Spinners, REO Speedwagon, Clint Black and
many more.
Arts, Beats & Eats is a great opportunity for corporate citizens to get involved in the community. Not
only does the event create a feel -good atmosphere for patrons and millions of dollars in economic
impact for Downtown Royal Oak and Oakland County, it consistently donates over $200,000 each year
to local non-profit organizations. Non-profit organizations that partner with Arts, Beats & Eats include:
Royal Oak Schools Performing Arts Committee, The Children's Miracle Network/Hope Center, Boys and
Girls Clubs of South Oakland, The Rainbow Connection, and Gleaners Community Food Bank. In its 24-
year history, the event has donated over $5.5 million dollars to local non -profits. In 2020, Arts, Beats &
Eats organized the Beats Go On program, a virtual and drive-in concert series that was supported by
funding from the Oakland County Cares Act, and raised over $430K for local musicians hit hard by the
pandemic.
Sponsoring Arts, Beats & Eats gives you the chance to join with over 60 other corporate citizens that
support the event and give back to community organizations like those listed above. The festival is
promoted by more than $1.5 million of promotional media coverage from the following media partners:
WDIV-TV, Fox 2 Detroit, Comcast, Detroit Free Press, Detroit News, Metro Times, and fifteen radio
stations, including WWJ, WJR, Country 99.5, WRIF, 96.3 DVD, 94.7 the Classic Rock Station and more.
Arts, Beats & Eats has great plans for 2021 with special programs that will be announced in the
upcoming months. In the meantime, we have put together some information below for your review.
We appreciate your consideration and look forward to speaking to you soon.
88
2021 ARTS, BEATS & EATS
SPONSORSHIP BENEFITS
I. Event Affiliation & Benefits
TITLE SPONSOR OF FESTIVAL KIDS AREA: Oakland County Parks will be the title sponsor of the
Kids Zone at the 2021 Soaring Eagle Arts, Beats & Eats festival. Sponsorship includes naming
rights to Kids Zone, website feature, website home page recognition, customized entrance
treatment to kids' zone, speaking role at festival press event and more. Activities in past kids'
zones have included a kid's stage with educational interactive entertainment coordinated in part
by the Detroit Institute of Arts, free arts and crafts, bounce houses, Detroit red wings displays,
the Michigan Science Center Interactive Exhibit and much more. Similar activities are planned for
2021.
EXHIBIT SPACE ACTIVATION WITH NO STAFFING REQUIRED: Arts, Beats & Eats would provide a
10' by 20' exhibit either located in the family or arts area to be determined, which would feature
tenting and thank you signage with inspirational message saying "Thank you to Oakland County
Parks for keep life moving during unique times" (something like that) and feature blown up
photography display of unique park spaces and attractions. Arts, Beats & Eats would cover cost of
tents and signage as well as easels and display support, and Oakland County Parks would provide
blow up photography for display as needed.
• SIGNAGE: Oakland County Parks can provide up to eight (8) sponsor banners for ABE to display
around the Festival site. Arts, Beats & Eats to provide all installation and labor.
• PROMOTIONAL ANNOUNCEMENTS: Oakland County Parks to receive a minimum of ten 15-
second promotional announcements from the music stages throughout the festival. Oakland
County Parks will provide copy for announcements.
II. Arts, Beats & Eats Advertising & Marketing Recognition
• SOCIAL MEDIA MESSAGING: Kids Area Sponsorship will be promoted in six social media
messages across Arts, Beats & Eats platforms.
PROMOTIONAL VIDEO COMMERCIALS ON NATIONAL STAGE. Arts, Beats & Eats would take
images of Oakland County Parks and create a custom thank you video message with Oakland
County Parks photography and play the commercial in between national acts on the main
stage.
• PUBLICITY: Press releases for the festival will identify Oakland County Parks as a sponsor of
Arts, Beats & Eats.
89
LOGO INCLUSION: Sponsor Logo acknowledgement to be featured in Festival promotional
materials produced by Festival organizers, including festival guides, press kits, flyers, and
publications.
WEBSITE SUPPORT: Logo Identification and clickable link to the Sponsor website on the
Official Arts, Beats & Eats Web Site. More than 250,000 unique visitors anticipated.
SPONSORSHIP COST: 515,000 plus three mobile county parks entertainment
stages for use on September 2-6, 2021
90
JUNE 21 2021 AGENDA ITEM NO. 10. D
ADMINISTRATION
To: Chairman McGillivray and Commission Members
From: Susan M. Wells, Interim Executive Officer
Jim Dunleavy, Chief of Park Operations & Maintenance -North District
Tom Hughes, Chief of Park Operations & Maintenance -South District
Submitted: May 19, 2021
Subject: OCPR Waterpark Entrance Fees
INTRODUCTION AND HISTORY
OCPRC approved the fees for the waterparks in December 2020. Due to MDHHS orders and staffing issues,
we will have to modify the fees to accommodate these current issues. It is our hope that we will be at 100% full
operations this summer.
Recommended Fees:
2021 Waterpark Proposed Fees for Limited Operation.
All Fees 7 days/week
Red Oaks Waterpark
Features Open Fee
Wave Pool Online Onsite
Splash $ 17 $ 20
Slide
Waterford Oaks
Waterpark
Wave Pool $ 11 $ 14
Splash
STAFF RECOMMENDATION
Staff recommends the Commission approve the above waterpark fees until both waterparks are at 100%
capacity.
MOTION
Move to approve the proposed waterpark fees for the 2021 season.
91
JUNE 2, 2021 AGENDA ITEM NO. 11 A
NATURAL RESOURCES MANAGEMENT
To: Chairman McGillivray and Commission Members
From: Susan Wells, Interim Executive Officer
Michael J. Donnellon, Jr., Chief of Park Facilities Maintenance & Development
Sarah Cook-Maylen, Natural Resources Coordinator
Submitted: May 10, 2021
Subject: 2021 Natural Resources Management Update Presentation
Overview
The Natural Resources unit will provide a presentation outlining natural resource related activities and progress
within the park system.
Attachment
• Presentation: 2021 Natural Resources Management Update
92
1. Upcoming OCPR Commission Meeting and OCPRC Executive Committee Meeting Dates:
At this point, the next OCPR Commission meeting will be Wednesday. July 7. 2021 at 2:00 D.m.
at the Madison Heiqhts Citv Hall, 300 W. 13 Mile Rd, Madison Heiqhts, MI 48071. The Red Oaks Complex
tour will beqin at 12:00 noon.
The next OCPRC Executive Committee meeting is scheduled on Mondav, June 14, 2021 at
1:00 P.M.
2. NACPRO Awards: Oakland County Parks and Recreation 2020 Millage has been selected as a recipient of
a 2021 NACPRO Award in the Marketing category.
3. April 2021 Golf Course Revenue: April's results based on management's and staff's action - up 21.68% over
2019 ($181, XXX).
$1,200,000
s t,OK000
swco 000
$600,000
$a00,000
$2(A000
5-
Total Revenue
Revenue Per Course
$300,000
s2%000
420WRO00
51%000
5100,000 -
ss0�o0o
s
2017 201E 2019 2020 2021
■ GLEN OAKS 2 LYON OAKS 2 RED OAKS ■ SPRINGFIE LD OAKS a W WE LAKE OAKS
93
4. Free ORV Weekend: The State of Michigan has announced that June 12-13 is free ORV weekend. ORV
stickers will not be needed; however, the park entry fees still apply.
5. Normandy Oaks Dedication: The Normandy Oaks dedication is scheduled for Saturday, June 26th. The time
of the event is to be determined.
6. 2021 Virtual NRPA Conference: Commissioners are invited to consider attending the 2021 National
Recreation and Parks Association Annual Conference Sept. 21-23, 2021. There is an in -person option being
offered at the Music City Center in Nashville, Tennessee, or an online Virtual Conference. The annual
conference brings together park and recreation professionals, citizen advocates and industry suppliers for
education sessions, networking opportunities and the industry's largest trade show featuring the latest products
for our field. This is a great opportunity to learn from top thought leaders in the field about new ideas and best
practices that will help us reduce costs, increase efficiencies, and build value in various areas for our
community. Outside of the sessions, there will be many opportunities to network and build relationships with
other park and recreation professionals from all over the country who may serve as key contacts for both
present and future projects.
As a premier member agency, we qualify for special early bird pricing that amounts to $236 per person for the
3-day virtual option with no travel expenses. Virtual registration includes access to more than 60 education
sessions, three keynote sessions, virtual exhibit hall admission and networking opportunities. Attendees also
will have continued access to the virtual conference platform and content through December 31, 2021. More
information is available on the website: httiDs://www.nrr)a.ora/conference/. If you are interested in being
registered for the Sept. 21-23 Virtual Conference, please reply to Shannon Kenny by July 14.
7. 2021 Free Annual Vehicle Permits: As part of the 2020 Millage Initiative, to date, Oakland County Parks has
issued 5,545 free annual vehicle permits to seniors, military, veterans, and persons with a permanent disability.
8. Media for 2021 Hiring Initiative:
A story idea about Oakland County Parks and Recreation's difficulty in finding seasonal staff was
pitched to Reporter Mark Cavitt of The Oakland Press, by Desiree Stanfield — Supervisor Marketing
and Communications. The angle was lack of available employees is an issue being experienced by
many public and private businesses due to COVID-19, and how employers are responding to the
issue.
■ This pitch resulted in the following:
■ *April 8, 2021 article in The Oakland Press: Oakland County seeing 'little to no interest' in
hundreds of available jobs.
■ *April 26, 2021 article in The Oakland Press: Oakland County Parks system hosting hiring fairs to
fill summer positions. Mark Cavitt did a follow-up on his first story.
■ The Oakland Press weekly circulation: 135,000 households. Online traffic is 650,000 unique
visitors or 2 million pages views monthly.
April 8, 2021 Channel 2 News story resulted from reporter seeing article in The Oakland Press.
Reporter Jenn Schanz interviewed Interim Executive Officer Susan Wells at Red Oaks Waterpark.
Story ran at 5:06 p.m.
Local Market Viewership: 61,911
Local Publicity Value: $2,984.96
Channel 2 story ran again April 9, 2021 at 11:44 a.m.
Local Market Viewership: 67,976
Local Publicity Value: $2,613.75
WDET interview on April 24,2021. Reporter Tim Jagielo saw article in The Oakland Press. He
interviewed Interim Executive Officer Susan Wells. The interview reached 71,2000 listeners.
94
• Channel 7 Workers Wanted Ad Placement - Workers Wanted ad segments, presented by Channel
7 News staff, were utilized for the first time to attract potential employees. Advertising investment of
$4,722 resulted in Total Local Market Viewership of 449,155 and Local Publicity Value of $24,318.98.
The segments were presented by Channel 7 Anchors Alicia Smith, Keenan Smith, and Dave LewAllen.
April 16, 2021 6:46 a.m.
Local Market Viewership: 37,055
Local Publicity Value: $2,241.25
April 16, 2021 5:46 p.m.
Local Market Viewership: 72,536
Local Publicity Value: $3,341.12
April 17, 2021 10:39 p.m.
Local Market Viewership: 40,224
Local Publicity Value: $4,257.96
April 22, 2021 5:42 a.m.
Local Market Viewership: 74,113
Local Publicity Value: $3,423.80
April 27, 2021 6:20 a.m.
Local Market Viewership: 51,308
Local Publicity Value: $3,306.25
April 27, 2021 5:41 p.m.
Local Market Viewership: 99,806
Local Publicity Value: $4,324.80
April 29, 2021 5:41 p.m.
Local Market Viewership: 74,113
Local Publicity Value: $3,423.80
9. Communications and Marketing: Attached to this report is a Communications and
Marketing and Marketing Media Report on Oakland County Parks and Recreation from
Desiree Stanfield, Supervisor — Marketing and Communications.
10. OCPR Operational Plan: Included with this report is an update on the Operational Plan for OCPRC facilities
pertaining to COVID-19.
95
Active Adults
June 1
Trail Blazers
— Waterford Oaks
June 8
Trail Blazers
— Independence Oaks North
June 15
Trail Blazers
— Lyon Oaks
June 22
Trail Blazers - Springfield Oaks
June 29
Trail Blazers
— Groveland
Adaptive
June 29 OU Cares — Oakland University
Groveland Oaks
June 18/19 Father's Day Weekend -Take Home Craft, Movie & Oaks on the Road
June 25/26 Funky Fresh Weekend — Take Home Craft, Movie, Scavenger Hunt & Nature Program
Nature/Interpretive Programs
Public Interpretive Programs
June 4
Morning Munchkins — Red Oaks Nature Center
June 5
Kids Crafting Camp — Red Oaks Nature Center
June 11
Trail Hikes by Appointment — Wint Nature Center
June 11
Puddle Jumpers — Wint Nature Center
June 12
Trail Hikes by Appointment — Wint Nature Center
June 12
Kids Crafting Camp — Red Oaks Nature Center
June 12
Whose Nest is Best — Red Oaks Nature Center
June 15
Trailblazers — Wint Nature Center
June 18
Trail Hikes by Appointment — Red Oaks Nature Center
June 19
Trail Hikes by Appointment — Red Oaks Nature Center
June 19
Kids Crafting Camp — Red Oaks Nature Center
June 19
Happy Birthday Lorax — Wint Nature Center
June 26
Savvy Summer Safety — Red Oaks Nature Center
June 27
Solstice Sun Viewing — Red Oaks Nature Center
June 27
Tree ID Hike — Wint Nature Center
June 27
Trailblazers at Addison Oaks — Wint Nature Center
Virtual Series & Self Led
June 4-13 Simple Nature Journaling Kit — Self -Led
Outreach
June 19 Nature Hike at Addison Oaks — Wint Nature Center
June 26 Campground Rec at Groveland Oaks — Wint Nature Center
RAPP
June 3
Wixom: Family Fun Night — Red Oaks Nature Center
June 18
West Bloomfield: Nature Camp — Red Oaks Nature Center
June 23
Orion Township: Go Wild Day Camp — Wint Nature Center
June 24
South Lyon: Island Lake State Rec Area Day Camp — Red Oaks Nature Center
June 29
Rochester Hills: Nature Hike — Wint Nature Center
June 30
Livonia: Clarenceville Summer Camp — Red Oaks Nature Center
June 30
Waterford: Summer Camp — Wint Nature Center
96
Homeschool Series
June 10 Reptiles & Amphibians — Red Oaks Nature Center
June 15 Reptiles & Amphibians — Wint Nature Center
Mobile Recreation
June 1
Axe Throwing: Pleasant Ridge P & R 2031 Oaks on the Road
June 2
Bus: Oxford Twp. P & R Senior Trip
June 2
Climbing Tower: Reading Program Lake Orion Baptist Church
June 3
Stage: International Academy Commencement Ceremony Bloomfield Hills High School
June 3
Festival Package: City of Wixom Event Sibley Square Park
June 4
Carnival Games & Climbing Tower: Food Truck Festival Orion Center
June 5
Axe Throwing, Stage, Tents, & Carnival: Lyon Twp. DDA 12 Annual James Atchison Park
June 5
Festival, Stage, & Obstacle Course Life Church Family Fun Festival Auburn Elementary
June 5
Climbing Tower: Milford P & R Spring Picnic Central Park
June 6
Stage: Bloomfield Hills High School Graduation
June 8
Stage: Costello Elementary 5th Grade Grad Party
June 8
Stage: Notre Dame Prep
June 9
Climbing Tower: Stadium Drive Elementary 5th Grade Graduation
June 10
Obstacle Course: Independence Elementary Picnic Twin Chimneys
June 11
Mini -Festival: Wixom Event Sibley Square Park
June 11
Climbing Tower & Jumbo Games: City of Royal Oak Opening Police Station
June 11
Festival Package: Northville P & R Movie in the Park Ford Field
June 12
Carnival Package & Festival: Waterford P& R 70th Anniversary at Civic Center
June 15
Stage: Huntington Woods P& R Concert Series Scotia Park
June 16
Stage: Oakland Twp. P & R Summer Blast
June 17
Festival Package: Clarenceville Summer Camp
June 17
Mini -Festival: City of Wixom Event Sibley Square Park
June 18
Carnival Package:
June 18
Stage: All Star Dance Studio Dance Recital
June 19
Axe Throwing: OCPRC - Groveland Oaks on the Road, Olympics
June 19
Climbing Tower: Holly Twp. P & R 2021 Beach Fun
June 20
Stage: Car, Track, and Bike Show Greenfield Plaza
June 21
Festival Package: Summer Kick Off Nest Child Care and Parent
June 22
Stage: Huntington Woods P& R Concert Series Scotia Park
June 22
Go Fish: St. Matthew Lutheran Family Night- backyard Bass Church
June 23
Go Cache: Heartfelt Impressions Summer Camp
June 24
Stage: Macomb Twp. P & R Square Pegs Macomb Corners Park
June 24
Festival Package: Orion Twp. P & R Summer Sizzle P&R
June 24
Climbing Tower, Festival, Obstacle, & Bouncer: City of Wixom Event Sibley Square Park
June 25
Jumbo Games: Northville P & R Day Camp Maybury State Park
June 26
Festival Package: OCPRC - Addison Oaks Go for the Gold- Disc Golf
June 29
Stage: Huntington Woods P&R Concert Series Scotia Park
June 29
Climbing Tower: South Lyon Twp. P & R Day Camp Island Lake Park
June 29
Festival Package: OCPRC - Adaptive Rec. Event at Pawley Hall
June 29
Carnival Games: Rochester Avon Rec. Oaks on the Road, Bloomer Park
June 29
Climbing Tower, Stage, & Festival: Edgewood Country Club Fireworks
June 29
Climbing Tower & Obstacle Course: Huntington Woods P&R Family Night
97
Oakland Countv Farmer's Market
June 5
Yoga at the Market
June 5
MSU Extension 2021 Educational Program -Herbs
June 6
Sunday Spring Flower Market
June 9
Gleaners Community Food Bank -Mobile Pantry
June 12
Oakland Conservation District -Invasive Species
June 17
Yoga at the Market
June 17
Oakland County Health Division -Health Education
June 19
MSU Extension Master Gardner Series -Herb Garden
June 23 Gleaners Community Food Bank -Mobile Pantry
June 26 MSU Extension 2021 Educational Programs -Berries, berries, berries
June 26 Oakland County Health Division -Blood Pressure/BMI checks
Special Events
June 1
Oaks on the Road
— Pleasant Ridge
June 2
Oaks on the Road
— Lake Orion Baptist Church
June 3
Oaks on the Road
— Wixom
June 17-20
Scavenger Hunt —
Addison Oaks
June 19
Oaks on the Road
— Groveland Oaks
June 22
Oaks on the Road
— Village of Wolverine Lake
June 24
Oaks on the Road
— West Bloomfield
June 24-27
Scavenger Hunt —
Groveland Oaks
June 29
Oaks on the Road
— Rochester Area Recreation Authority
June 30
Oaks on the Road
— Waterford
Springfield Oaks
June 2
Ellis Barn Tour
June 4
Horse Show
June 5
Car Show
June 8
Dog Practice
June 9
Ellis Barn Tour
June 10
Fair Association Meeting
June 12
Wedding
June 12
Car Show
June 15
Dog Practice
June 16
Ellis Barn Tour
June 20/21
Horse Camp
June 23
Ellis Barn Tour
June 26
Wedding
Archery n, Independence Oaks
Wednesdays, Thursdays & Fridays 4 pm — 7 pm
Beginner & Intermediate classes begin June 291h
98
Communications • • Marketing 01ZAKLAND
JUNE REPRT COUNTY PARKS
O GreatDarks for Great People
The following is an update provided by Desiree Stanfield, Supervisor - Marketing and Communications:
News Releases
1 A
E-marketing Messages
• Oakland County Parks and Recreation prepares to open
campgrounds for 2021 season, April 15
• Oakland County Parks and Recreation to hold series of hiring fairs,
April 22
• Summer is not far behind spring at Oakland County Parks and
Recreation, April 28
or
Design Initiatives:
• Designed the back cover of the 2021 Oakland County Directory,
featuring photographs of Oakland County Parks and Recreation's
parks, golf courses and year-round programs.
• Designed multiple ads for MetroParent daily e-newsletter,
edibleWow and Michigan Gardener magazine
• Designed an Addison Oaks campground etiquette poster, this is a
partner piece to Groveland Oaks Campground
• Revised the 2021 OCPR rules and regulations booklet and posters;
the new layouts feature a trackable QR code
• Designed a tee times card for use in the golf carts to promote online
reservations
• Designed content to promote the Sunday flower days at the Farmers
Market; including LED signs, posters and ads
. Developed cohesive set of collateral to promote the OCPR Hiring
Fairs including: Facebook event cover template, social media posts,
Banner for website rotating area, Emarketing message header,
News Release, weekly pdf flyer for website
♦ /
� a
Award Nomination Submissions
r
• Submitted two mParks, Michigan Recreation and Park Association,
Community Service award nominations for volunteers Greg and
Michelle Petrosky and Citizens for Oakland County Parks and
Recreation
Advertising:
Wrote and distributed 36 e-marketing messages. The topics
highlighted items for the nature centers, farmers market and spring
facility openings. These e-marketing messages were delivered to
254,853 recipients as follows:
• Holly Oaks opens this weekend! - 2,189
• Transform old T-shirts - 5,107
• Don't miss the last cooking demonstration! - 5,905
• Learn more about Woodward Avenue - 1,823
• Watch spring in action on guided hikes - 8,065
• Come out for our Earth Day celebration - 6,717
• Get your steps in during TrailBlazer program - 6,892
• Catch the latest news in the OAKNotes spring edition - 28,910
• Camping season is almost here! - 7,304
• Transform old T-shirts - 5,105
• Newsbreak - April 16, 2021 - 640
• Free document shredding for Oakland County residents - 8,209
• Come out for our Earth Day celebration - 6,713
• Free food distribution Wednesday - 8,342
• You're invited to our Spring Star Party - 9,757
• Free document shredding for Oakland County residents - 8,202
• Attend a hiring fair! - 16,580
• Come out for our Earth Day celebration - 8,326
• Welcome campers! - 1,195
• Visit an OCPR hiring fair - 9,894
• Join us for Yoga at the Market on Saturday - 5,894
• `Bee a friend to native pollinators - 8,627
• Newsbreak - April 30, 2021 - 637
• Summer hours start May 1! - 5,908
• Work for OCPR! - 7,398
• Morning Munchkins is happening on Friday! - 8,260
• Free food distribution tomorrow - 8,245
• Bats are back at Wint Nature Center - 9,703
• Feather Fest is Saturday! - 8,284
• NEW! Sunday Spring Flower Markets start May 9 - 5,804
• Spring is in the air at Red Oaks Nature Center - 2,672
• Take note of our next scavenger hunt - 7,026
• Spring is in the air at Wint Nature Center - 4,254
• Study plant cycles - 6,670
• Attend a hiring fair this week - 9,596
• Promoted available summer jobs with Oakland County Parks and Recreation on Channel 7 News. The segments ran on April 16, 17, 22, 27 &
29 resulting in Total Local Market Viewership of 449,155 and Local Publicity Value of $24,318.98.
• Placed an ad with C & G Newspapers to promote the Sunday Spring Flower Markets. The ad ran May 5 on the front page of Birmingham -
Bloomfield Eagle; Troy Times and Rochester Post. Another ad ran May 12 on the front page of 9 C & G Newspapers: Birmingham -Bloomfield
Eagle; Farmington Press; Madison -Park News; Rochester Post; Royal Oak Review; Southfield Sun; Troy Times; West Bloomfield Beach and
Woodward Talk. Combined circulation: 255,116.
• Placed ads in Metro Parent's Pulse to promote Addison Oaks and Groveland Oaks Campgrounds opening for the season (April 19 issue);
Campgrounds now open (May 5); Make your reservations now (May 14); and Plan your camping getaway (May 17). Pulse is emailed to
23,000+ Metro Parent subscribers.
• Placed an ad in the Spring issue of edibleWOW Magazine promoting the new Sunday Spring Flower Markets. The magazine, published May
15, 2021, has a distribution of 20,000 and readership of 70,000 per issue.
0
• Placed a free ad in the Clawson Parks and Recreation booklet promoting the TrailBlazer Walking Series and new Trailside Chats.
The booklet is distributed four times a year to 5,500; the summer issue will be mailed in late May for the June -August timeframe.
r.
99
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Primary Facebook
OCFM Facebook
Follows
Follows
26,144
12,404
Social Media:
Holly Oaks Twitter
Facebook Follows Followers
10,172 6,973
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Instagram
Followers
2,798
Throughout the past month, we've focused on promoting summer job opportunities and the in -person hiring fairs. To create more
engagement among our audience, we've continued to recognize special holidays such as National Volunteer Week and Earth Day.
We've been announcing the opening of many park facilities on all of our social channels throughout the past month, such as the
archery range, ORV park, campgrounds, dog dock at Orion Oaks Dog Park and more. We continue to promote events such as self -led
scavenger hunts, nature center programs, the TrailBlazer program and more.
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Oakland County Farmers Market
The Oakland County Farmers Market Facebook page has been focused on spreading the word about the summer market hours.
We're also promoting the Sunday Spring Flower Markets on Sundays throughout May and the first month of June. As more vendors are
back at the market for the season, we've been highlighting all of the wonderful products that are sold. We also continue to remind our
audience that Gleaners Community Food Bank distributes food at the market on specific dates, in case they are in need.
Market
Tuesday
Thursday
Saturday
*Sunday Spring Flower Markets
(May 9, 16, 23, 30 &June 6)
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2350 Pontiac Lake Road, Waterford, MI 48328
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Positions Available:
• Nature Center Coordinator 29
. Recreation Program Leader
Broadcast news:
Print and Digital Media Exposure:
April 16 - summer Jobs:
WXYZ-DET (ABC) - Detroit, MI
7 Action News This Morning 6AM
+ Local Market Viewership: 27,647
Local Publicity Value: $2,005.00per 30s
WXYZ-DET (ABC) - Detroit, MI
7 Action News at 5
+ Local Market Viewership: 82,541
Local Publicity Value: $3,677.14per 30s
WXYZ-DET (ABC) - Detroit, MI
7 Action News This Morning 6AM
+ Local Market Viewership: 31,131
Local Publicity Value: $2,281.25per 30s
WXYZ-DET (ABC) - Detroit, MI
7 Action News at 5
+ Local Market Viewership: 82,541
Local Publicity Value: $3,677.14per 30s
April 17 - summer Jobs:
My TV20 - Detroit, MI
7 Action News at 10 on TV20 Detroit
+ Local Market Viewership: 39,377
Local Publicity Value: $4,791.50per 30s
My TV20 - Detroit, MI
7 Action News at 10 on TV20 Detroit
+ Local Market Viewership: 39,377
Local Publicity Value: $4,791.50per 30s
April 22 - summer Jobs:
WXYZ-DET (ABC) - Detroit, MI
7 Action News at 5
+ Local Market Viewership: 68,204
Local Publicity Value: $3,300.84per 30s
April 24 - Earth Week segment (coning with pandemic at narks):
101.9 WDET (radio) - Detroit, MI
+ Station Reach: 71,200
April 27 - summer Jobs:
WXYZ-DET (ABC) - Detroit, MI
7 Action News This Morning 6AM
+ Local Market Viewership: 31,553
Local Publicity Value: $2,057.50per 30s
WXYZ-DET (ABC) - Detroit, MI
7 Action News at 5
+ Local Market Viewership: 69,315
Local Publicity Value: $2,918.18per 30s
Oakland County Moms USA May 1011:21 am
Calendar
Troy community center events troy events troy family aquatic center events
troy historic village events troy stage nature center events
The Daily Tribune Kathy Blake USA May 7 2:00 pm
Oakland County community calendar May 9 and beyond
be canceled.. Oakland County Parks and Recreation opened its campgrounds
for the season. The campgrounds are at Addison Oaks County Park,
Detroit Legal News USA May 7 6:43 am
Oakland County to distribute native plant kits to residents
from 26 of the county's cities, villages and townships. Oakland County Parks
and Recreation is helping the Board administer the program. "
FOX 2 Detroit News Amber Ainsworth USA May 610:08 am
Oakland County providing free native plant kits to the community
will be available for pick up June 11 from 4-7 p.m. at the Oakland County
Farmers Market in Waterford and June 12 from 10 a.m. to 1 p.m. at
The Oakland Press Mike McConnell USA May 4
Construction on Royal Oaks largest park to finish this month
The end of a long journey to build Royal Oak's largest park at the site of the
former Normandy Oaks golf course is nearly here.
The Daily Tribune Kathy Blake USA Apr 30 4:00 pm
Oakland County community calendar May 2 and beyond
com . Oakland County Parks and Recreation opened its campgrounds for the
season. The campgrounds are at Addison Oaks County Park, north of
WXYZ.COM USA Apr 30 12:09 pm
Oakland County Parks and Recreation to hold series of hiring fairs
wait staff; golf course workers; nature center coordinators; recreation program
leaders; and campground workers. To view job descriptions,
The Oakland Press Mark Cavitt USA Apr 26 4:00 am
Oakland County parks system hosting hiring fairs to fill part-time, summer
positions
and wait staff; golf course workers; nature center coordinators; recreation
program leaders; and campground workers. Sue Wells, executive
The Daily Tribune Kathy Blake USA Apr 23 2:00 pm
Oakland County community calendar April 25 and beyond
• Oakland County Parks and Recreation is opening its campgrounds for the
season, April 30. The campgrounds are at Addison Oaks County Park,
Oakland County Moms USA Apr 213:00 am
Normandy Oaks Royal Oak
of Royal Oak. Thanks to a November 2020 millage passing, Oakland County
Parks is investing more than a million dollars to the Normandy
The Daily Tribune Kathy Blake USA Apr 16 2:30 pm
Oakland County community calendar April 18 and beyond
• Oakland County Parks and Recreation is opening its campgrounds for the
season, April 30. The campgrounds are at Addison Oaks County Park,
WXYZ.COM Jenn Schanz USA Apr 16 5:18 am
Seasonal work available in metro Detroit, but supervisors struggle to find
applicants
golf courses and right now we are having to adjust hours' Oakland County
Parks needs 83 lifeguards in order to fully operate its two water
The Oakland Press Sharon Longman USA Apr 1411:05 am
Michigan Veterans Affairs Agency Director named a national trailblazer
9 to 11 a.m. Wednesday, April 21, at the Oakland County Farmers Market,
2350 Pontiac Lake Road, Waterford. Families and individuals in need
102
OAKLAND
COUNTY PARKS
Great -Parks for Great People
OaklandCountyParks.com 10 V W
Oakland County Parks and Recreation follows Centers for Disease Control and Oakland County Health Division protocols to help mitigate the
spread of covid-19. These measures are being taken for the safety of staff and guests.
OPEN Parks and Facilities Currently Open
Staffed park office locations for reservations and questions include:
• OCPR Administration Office - 2800 Watkins Lake Road, Waterford 48328; Monday -Friday 8 a.m.-4:30 p.m. 248-858-0906
• Recreation Programs and Services Office - 2800 Watkins Lake Road, Waterford 48328; Monday -Friday. 8 a.m.-4 p.m. 248-858-0916.
• Independence Oaks County Park Office - Monday -Friday; 9 a.m.-4 p.m. 248-625-0877
• Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks and White Lake Oaks golf courses.
• Holly Oaks ORV Park.
• Addison Oaks and Groveland Oaks Campgrounds.
• Addison Oaks Bike & Boat rentals- Opens May 28.
Monday & Thursday noon- 8 p.m.
Friday, Saturday & Sunday 8 a.m.-8 p.m.(last rentals 7:30 p.m. )
• Groveland Oaks Boat Rentals- Opens June 4
Friday & Saturday 11 a.m.-7 p.m. (last rental 6:30 p.m.)
• Three dog parks: Lyon Oaks, Orion Oaks and Red Oaks. Dog swimming dock at Orion Oaks is open.
• Archery Range at Independence Oaks County Park.
• BMX Track at Waterford Oaks County Park
OCPR 2021 Annual Vehicle Permits and gift cards can be purchased at the following locations:
• Addison Oaks County Park contact station, 1480 West Romeo Road, Leonard, 8:30 a.m.-3:30 p.m. Monday. -Friday and 8:30 a.m.-5:30 p.m.
Saturday -Sunday (may vary based on staff availability)
• Independence Oaks County Park, 9501 Sashabaw Road, Clarkston, 8:30 a.m.-6:30 p.m. Monday -Sunday at the contact station. Park is open 7 a.m.-9 p.m.
• Lyon Oaks County Park, 52221 Pontiac Trail, Wixom, 10 a.m.-3 p.m. Monday -Friday at the Pro Shop and 10 a.m.-3 p.m. Saturday -Sunday at the contact station
• Orion Oaks County Park, 1335 Joslyn Road, Orion Township, 9 a.m.-3 p.m. Monday -Sunday. Dog Park is open 8 a.m.-8 p.m.
• Red Oaks Nature Center, 30300 Hales St., Madison Heights, 10 a.m.-5 p.m. Tuesday -Saturday and noon-5 p.m. Sunday
• Recreation Program and Services office in Waterford Oaks County Park, 2800 Watkins Lake Road in Waterford, 8:30 a.m.-4 p.m. Monday -Friday
Now taking reservations for:
• Picnic shelters, pavilion, building and facility rentals and sports fields (soccer, cricket, baseball) • Select Mobile Recreation Units rentals available.
• Archery Range rentals • Ongoing self -led program opportunities include: community scavenger hunts
• In -person program opportunities include: public nature programs, appointment -based nature programs (field trips, scout badges)
• Virtual program opportunities include: Historical Series and Nature Education Series.
• Virtual Nature Programs with take -and -make crafts
These parks have normal operations and will remain open as long as staffing and safety allow:
• More than 80 miles of trails; daily fee or 2021 OCPR annual permit. Drinking fountains are closed to prevent the spread of Covid. Please bring water on your visit.
• Playgrounds at all parks
• Modern restrooms open at Addison Oaks Adams Lake Lodge; Catalpa Oaks, Lyon Oaks and Independence Oaks.
• The modern restrooms at the Addison Oaks Adams Lake Lodge will be open during regular park hours.
Portable restrooms available:
2 -Boathouse 1 - Side lot by rental house 1 - Addison Oaks -East north of parking lot
• Red Oaks Nature Center is open for restrooms and purchase of OCPR annual vehicle permits only. Tuesday -Saturday 10 a.m.-5 p.m. and Sunday noon-5 p.m.
• Oakland County Farmers Market in Waterford is open Tuesdays, Thursdays and Saturdays 7 a.m.-1:30 p.m.; please wear a face mask.
The limit of individuals permitted for indoor and outdoor programs, events and gatherings is dependent upon Michigan Health and Human Services orders issued
to protect public health. Face masks are required if a program is under a tent or in close quarters where social distancing can not be maintained. Masks are not
required for the outdoor walking portions of a program.
&# a
Currently Closed
• Nature Center exhibits at Red Oaks Nature Center
• Wint Nature Center
• Red Oaks Waterpark and Waterford Oaks Waterpark anticipate opening in some capacity in late June, once staffing is in place and training has been
facilitated. Waterpark features may be limited, depending on staffing, which may impact park hours, capacity and entry fees. Group reservations,
pavilion rentals and season passes will not be offered for the 2021 season.
5/28/2021
+ Of
103
May 24, 2021
TO: Oakland County Parks and Recreation Commission
c/o: Chairperson McGillivray
Susan Wells, Interim Executive Director
RE: Executive Search — Parks and Recreation Director
Thank you for the opportunity to provide the Commission with an update on the executive search
for the Oakland County Parks and Recreation Director.
The Commission has identified a sub -committee to work with on this recruitment. The members of
the sub -committee include Chairperson McGillivray, Commissioner Vanderveen, Commissioner
Quarles and Commission Herzog, with County Commission Chair Woodward, Interim Executive
Director Wells and Deputy County Executive Lynch also receiving updates.
As noted during my presentation to the Commission, GovHR plans to use a seven (7) phase process
for the executive recruitment:
Phase 1 — (complete) Position Assessment
Phase 2 — (complete) Position Announcement and Recruitment Brochure Development
Phase 3 — (on -going) Advertising, Candidate Recruitment and Outreach
Phase 4 — Candidate Evaluation and Screening
Phase 5 — Presentation of Recommended Candidates
Phase 6 — Interview Process
Phase 7 — Appointment of Candidate
The recruitment process kicked off in March and we have completed Phase 1 and Phase 2. We are
in the middle of Phase 3, with the deadline of June 3 for applications; immediately after the deadline
I will begin Phase 4.
Phase 1:
• Stakeholder interviews were offered and conducted with Commissioners.
• GovHR developed a stakeholder survey for the search. Fifty-seven employees completed
the survey
• A draft position description, recruitment brochure and ad list was drafted and provided to
the client for review and approval.
Through Phase 1 we collected a large amount of data regarding the leadership traits, management
style and abilities the stakeholders believe are essential to being successful in the position. We also
104
collected information from stakeholders regarding their opinion of the opportunities/challenges that
the Director will address. This process was helpful to develop an appropriate advertisement and
recruitment brochure to attract candidates that will best fit the Commission.
Phase 2:
• The final Position Advertisement was approved and posted during the week for April 26:
https: / /govhrusa.applytojob.com/apply/wUNJBvuj fS /Oakland -County -MI -Director -Of -
Parks -And -Recreation
• The final Position Brochure was also developed and is attached to this report.
Phase 3
• GovHR worked with the County to identify an appropriate distribution list for the Position
Advertisement and Position Brochure.
• As of May 24, 2021, GovHR has received 67 applications.
Phase 4
• Immediately following the deadline for applications (June 3), I will review every application
received and identify the candidates I believe are the best fit for the position.
• Following the review of resumes, GovHR will do a general and social media search and I will
conduct a video chat with the identified candidates.
Phase 5
• A recruitment report will be prepared and reviewed with the sub -committee.
• During a meeting with the sub -committee, I will facilitate a discussion of the candidate
resumes and selection of candidates to move forward to the next steps in the process.
• During the meeting we will also consider and set the candidate evaluation and appointment
process (Phases 6 and 7). It is expected the process will include:
o interviews by the sub -committee;
o interviews by the full Commission;
o engagement of employees in the process; and
o final selection and appointment.
Thank you for the opportunity to continue to work with the Commission on this important
executive recruitment.
If you have any questions or would like additional information, please let me know.
Sincerely,
Jaymes Vettraino
Vice President, GovHR USA
105
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Oakland County, Michigan - Director of Parks and Recreation
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Oakland County, MI (pop. 1,251,000) County Seat: Pontiac/Waterford. Oakland County is located in southeast Michigan,
immediately north of Detroit. With a population of 1.2 million and covering over 900 square miles, Oakland County offers
cosmopolitan urban centers, lakefront living, historic town centers, and natural country settings within close proximity to an
array of employment opportunities. Providing the diversity of choice vital to attracting and retaining a skilled workforce and
high quality of life: 38,000 businesses, 1,100 foreign -owned firms from 39 countries, call Oakland County home, the county
blends the State's most robust economy with an unmatched quality of life. This diversity makes Oakland County unique and
competitive. Oakland County's annual gross domestic product (GDP) is $100 billion, which represents 23% of the state of
Michigan's total GDP.
1,259,201 Total Population
Land Area: 907 Square Miles
Persons under 18 years: 21%
Persons over 65 years: 17%
Bachelor's degree or higher: 46%
Diversity
White alone: 72%
Black or African -American: 14%
Asian: 8%
Hispanic or Latino: 4%
AffA&I Housing, income & lifestyle
501,260 Households
Owner -occupied housing: 71 %
Median home value: $228,800
Median gross rent: $1,043
Total employment establishments: 39,250
Total employment: 696,367
Median household income: $76,387
Persons in poverty: 8.2%
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COUNTY PARKS
Great -Parks for Great -People
Oakland[ountyParksxom 13 V 0
Page 2 107
Oakland County, Michigan - Director of Parks and Recreation
Oakland County Parks and Recreation Programs and Services
Oakland County Parks and Recreation provides facilities, programs, and
services within the geographic boundaries of Oakland County and are open to
all visitors to the County. The parks, recreation facilities and programs
provided by the County are designed to serve a diverse population of
residents and are carefully planned to complement those services provided by
local recreational authorities or by the private, non-profit, or larger regional
and state providers. The County Parks and Recreation mission, with its
emphasis on healthy lifestyles, economic prosperity, and natural resource
protection, is a natural fit with many current initiatives on the state and
national level. The Commission collaborates with other units of government
and organizations to manage open space and natural areas and provide
recreational facilities and programs on an inter -community, county, and a
regional (multi -county) basis.
The Oakland County Parks system includes nearly 80 miles of trails, 14 parks, comprises nearly 7,000 acres, including passive/
active land an several bodies of water, and hosts more than 2 million visitors annually. Recreation, leisure and learning
opportunities are available at two nature centers, three dog parks, five golf courses, two waterparks, two campgrounds and the
Oakland County Farmers Market, offering fresh produce year-round from local farmers. The County's newest park, an innovative
off -road vehicle (ORV) park, opened in September 2020. The ORV park is an innovative partnership between the Oakland
County Parks and Recreation and the Michigan Department of Natural Resources. During 2019, an estimated 1.9 million people
visited the County parks or participated in its recreation programs. The Oakland Countv Parks and Recreation 5-vear Master
plan (2018-2022) guides the County's parks and recreation policies.
In November 2020, 76% residents of the County voted to increase the parks millage from 0.2310 mills to 0.3500 mills. The new
millage will support the park system through 2029. The millage increase will be used for improvements and maintenance
projects, stewardship of natural resources, assist local communities with funding for recreation projects and programs, and offer
free annual vehicle permits to eligible Oakland County residents who are seniors, active military, veterans and residents with
permanent disabilities.
Below is a summary chart of the Oakland County parks facilities:
T-ble': OC °R Facility Inventory
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Beach areas
✓
✓
Biking and skating
✓
✓
J
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Boating and fishing
✓
✓
✓
✓
J
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Camping
✓
✓
✓
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✓
Court games
J
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✓
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Disc golf
✓
Dog parks
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Equestrian activities
✓
✓
✓
✓
Fairs and expositions
Farmers market
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Field Sports
✓
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Golf
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Hunting and archery
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Natural areas
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Nature centers
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Off -road vehicle
✓
Open space and picnic areas
✓
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Pavilions, stages and amphitheaters
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Playgrounds and play structures
✓
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✓
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Trails
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✓
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Waterparks and spray parks
✓
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Winter activities
✓
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Page 3 108
Oakland County, Michigan - Director of Parks and Recreation
Oakland County Government and the Director of Parks and Recreation
The County is governed by a 21-member Board of Commissioners, who are
elected by district for a two-year term, and an elected County Executive,
David Coulter, who serves as the executive officer and oversees the activities
of the County. The Parks and Recreation Commission was established by
Public Act 261 of 1965 to oversee the County's park resources.
The Oakland County Parks and Recreation Commission is a 10-member
body that include appointments from the Board of Commissioners and
statutory appointed individuals. These include: three county commissioners,
four citizen members appointed by the Board of Commissioners, the county
Executive, the Water Resources Commissioner, and the Road Commission
for Oakland County. The Director of Parks and Recreation is appointed by
the Parks and Recreation Commission, with the consent of the Board of
Commissioners, and serves at the pleasure of the Parks and Recreation
Commission.
The Director of Parks and Recreation functions as the chief executive officer
over the parks system and provides strategic and professional policy advice
to the Parks and Recreation Commission. The Director oversees a staff of
approximately 76 full-time and over 650 seasonal/part-time employees. The
2021 budget for the department is approximately $28 million.
This position will advance the County's parks, trails, active and passive recreation, environmental, healthy living, and other
community engagement interests. In addition to managing the activities of the County parks system, the Director serves as a
key facilitator to engage external partners, including the local municipalities and other multijurisdictional parks systems, to
comprehensively meet the diverse recreational needs of all County residents. An important early responsibility of the position
will be to engage all stakeholders to develop a new 5-year Master plan for parks and recreation
Oakland County is home to a large health care and automotive organizations, strong entrepreneurial activity and
innovative employers.
Company Industry
Beaumont Health Healthcare system
FCA US LLC Automobile manufacturer
General Motors Automobile manufacturer
Ascension Michigan Healthcare system
U.S. Postal Service Postal service
Henry Ford Health System Healthcare system
Oakland County
Government
Trinity Health
Healthcare system
Magna International
Automotive supplier
Comerica Bank
Financial Institution
Flagstar Bancorp
Financial Institution
Lear Corporation
Automotive supplier
Rochester Community Schools
School district
McLaren Health Care Corp.
Healthcare system
Oakland University
Public university
Page 4 109
Oakland County, Michigan - Director of Parks and Recreation
Challenges/Opportunities for the Director of Parks and Recreation
The successful candidate will have the opportunity to be a part of an organization committed to providing the highest quality parks and recrea-
tional services for its citizens. The next Director will be collaborative, strategic, team oriented, and highly approachable.
Highly Effective Communicator. The Director will work with a wide
variety of stakeholders. The successful candidate requires the ability
to effectively communicate with citizens, Commissioners, elected
officials, employees, state and national organizations, foundations
and community groups. In addition to being able to convey the
important information about the parks operation, the Director must
interact regularly with stakeholders to make sure they continue to be
invested in the success of County Parks and Recreation. The Parks
and Recreation Commissioners are dedicated to the success of the
County parks and look forward to partnering with a talented
communicator to help facilitate their policy making and governing
responsibilities.
Team Oriented and Staff Focused. The Director of Parks and
Recreation will work with a dedicate, long serving and passionate
staff. The next Director will collaboratively lead the full-time staff,
while focusing providing the support and resources they need to
execute the policies and vision of Parks and Recreation Commission.
With nearly 90% of the staff being part-time or seasonal, innovative
employee recruitment and retention is critical to the success of the
parks and recreation operation. Early in the tenure of the new
Director, it is anticipated that the Parks and Recreation department's
long -serving (over 30-years) Manager of Operations (the deputy
director of the department) will retire, and a new Manager will need to
be recruited. The prior Director worked for the County parks for over
40 years. The loss of an incredible amount of institutional knowledge
will be a challenge, but there is also a tremendous opportunity for
new Director to assess and inspire stakeholders with an innovative
vision for the future.
County -wide Leadership and Collaboration. The Director of Parks
and Recreation will work closely with other County leaders on many
projects, including environmental sustainability, public access, capital
planning, equity and inclusion initiatives, and cross -agency
partnerships. The next Director must be collaborative and be willing
to engage stakeholder groups in meaningful dialogue, and ultimately,
the implementation of forward -thinking strategies for the County's
parks. The Director will have a lead role in the ongoing
conversations of improving access to recreational activities for all
people of the County and growing attendance and participation. The
Director has the opportunity to collaborate with various County
departments; all 62 cities, villages and township in the County; and
multijurisdictional park agencies (specifically the State of Michigan
and the Huron -Clinton Metroparks) to comprehensively serve the
residents of Oakland County. The new Director must be passionately
dedicated to maintaining and expanding Oakland County's reputation
as a national model for parks and recreation services.
Fiscal Management and Prioritization. The Parks and Recreation
department has approximately 35 separate lines of business,
including a variety of fee -to -use and free -to -use facilities and
services. An early priority of the Director will be to understand the
financial condition and revenue/expenses of all of these lines of
business. From golf courses to water parks, campgrounds to
banquet facilities, passive trails to ORV parks, dog parks to fishing
docks, farmers market to greenspace, and many more interesting
and unique assets, understanding the complexity and fiscal demands
of the parks operation must be an early and committed priority of the
new Director. Thoughtful consideration of the relationship of the
revenue centers and cost centers, and a respect for public tax
funding, is critical to the success of the Parks and Recreation
department. The Director will be skilled in understanding financial
reports and providing actionable information and thoughtful financial
recommendations to policymakers.
Visionary Asset Management. As noted in the prior section, the
County owns and operates a wide range of recreational facilities and
park properties. The system has been well cared for by dedicated
employees, however, there has been significant deferred
infrastructure maintenance. The increased millage provides the
ability to address the deferred maintenance, but significant
prioritization and strategic planning will be needed to decide how best
to allocate the new and existing capital funds. The Director will have
the opportunity to thoughtfully plan for current and future
maintenance of existing facilities, refurbished facilities, and future
assets. In addition, investment decisions will need to consider
environmental sustainability, equity and inclusion, geography
(proximity to different population centers of the County), legacy costs,
staffing needs, and revenue generation potential. Balancing these
interests will be a challenge, but will also define the future success of
the County Parks and Recreation services.
Commitment to Equity and Inclusion. Oakland County is proud of
its diverse community of residents and visitors, and it is a priority to
ensure our parks and recreational opportunities are welcoming to all.
The Director will work collaboratively with the Oakland County's Chief
Diversity, Equity and Inclusion Officer to ensure that parks and
recreation intentionally address equity and inclusion in all policies,
programs and priorities throughout the department. This commitment
to equity and inclusion will be demonstrated both internally in the
operation of the department and externally in the development of
services and programs for the residents of Oakland County.
Page 5 110
Oakland County, Michigan - Director of Parks and Recreation
Leadership and Responsibilities
The Director of Parks and Recreation will lead and work collaboratively
with the Parks and Recreation Commission, staff, and consultants to
simultaneously develop visionary plans and manage day-to-day
operations.
♦ Develops master plans and capital development programs of new and
current park areas and/or structures to serve the interest of the
community.
♦ Promotes, plans and generates support for Parks and Recreation
activities through a comprehensive public relations program.
♦ Prepares Parks and Recreation Commission agendas and plans special
meetings related to facility development, land acquisition, programming,
maintenance and budgeting of the Parks and Recreation system.
♦ Directs program review and management improvement studies involving
analysis of departmental systems, organizational structures, methods,
functions, work procedures, basis of operations, and duplication of
programs.
♦ Plans, develops, and directs an expanding, balanced program of
recreational activities at County facilities which are of interest to the
various segments, groups and age levels of the community.
♦ Assures adequate control and accounting for all funds, including
developing and maintaining sound financial practices and a capital
improvement plan.
♦ Receives and answers complaints which require a high-level response.
♦ Maintains an awareness of contemporary recreational facility trends and
innovations to ensure on -going development of programs accurately
reflect public recreational preferences.
♦ Oversees the development of staff assessment and ongoing training
programs for Parks and Recreation staff to update staff on recreational
facility trends and innovations.
♦ Inspects park areas and facilities to ensure that Parks and Recreation
Commission standards are being met.
♦ Meets with government officials and concerned citizens to discuss and
seek approval of the commission's actions that affect their communities
and constituencies.
♦ Responsible for the preparation of grants-in-aid applications to federal,
state and private agencies to assist in the expansion of County park areas
and programs.
♦ Serves as technical advisor on recreational services and facilities to the
County Parks and Recreation Commission, the Board of Commissioners,
and County Executive.
♦ Attends meetings and functions as a liaison with agencies and groups in
the County that are concerned with parks and recreation, such as service
clubs, other units of government, school districts, and other interested
organizations.
♦ Utilizes current county -wide and/or department specific software to
complete assignments.
♦ Be available at times outside of the standard workday and remain
accessible during all times when the facilities are open and for use by the
public.
♦ Performs additional duties as assigned by the Parks and Recreation
Commission.
Qualifications and
Experience
The successful candidate will have proven
experience providing clear organizational -wide
vision and leadership. Specific skills in the areas of
multi -department, multi -discipline, policy creation,
project planning, and inclusive programming.
Desirable Experience:
♦ Possess a Bachelor's Degree from an accredited
college or university with a major pertaining to
Parks Administration, Public Administration,
Recreation Administration, Parks and Recreation
Resources, Business Administration, or closely
related field.
♦ Have had at least six (6) years of full-time
experience in an administrative capacity with major
responsibility for budget planning and presentation,
program and policy development and
implementation and staffing decisions.
♦ Possess a valid motor vehicle operator's or
chauffeur's license.
Desirable Qualifications:
♦ Knowledge of and experience in general overall
parks and recreation operations, accounting,
personnel, and budgets.
♦ Ability to establish effective working relationships
with administrators, employees, and the public.
♦ Ability and skill in communicating with community
groups, organizations, officials, and general public
about parks and recreation programs.
♦ Ability to plan, organize, direct, and evaluate the
work performed by staff.
♦ Ability to present oral and written financial,
operational, and other types of reports to
stakeholders, interested groups, and individuals.
♦ Ability to act efficiently during difficult and
emergency situations requiring immediate decision -
making in accordance with Parks and Recreation
Commission objectives. .
Preferred Qualifications:
♦ Ten (10) years of diverse managerial experience,
including at least four (4) years' experience as chief
executive or operational officer for an organization
similar in complexity as the Oakland County Parks
and Recreation department.
Page 6 111
Oakland County, Michigan - Director of Parks and Recreation
0
Salary
Salary range is $123,636 to $165,647 DOQE.
How to Apply
Apply online at www.GovHRjobs.com with resume, cover letter, contact information and three (3) professional references.
Oakland County is an Equal Opportunity Employer and values diversity, equity and inclusion and seeks candidates who
represent a variety of backgrounds and perspectives. Questions regarding the position may be directed to the attention of
Jaymes Vettraino, Vice President, GovHR USA, jettraino@govhrusa.com, Tel: 847-380-3240
Candidates will be reviewed upon receipt of application, with preliminary reviews to be completed by June 3, 2021.
CLICK HERE TO APPLY
**Credit for contributing to the narrative, data and photographs: Oakland County and census.gov.
GovHR us,a
� GOVTEMPS USA
EXECUTIVE RECRUITMENT
www.GovHRUSA.com
112
OAKLAND COUNTY PARKS & RECREATION
COMMISSION AGENDA
JUNE 2, 2021 AGENDA ITEM NO.
PLANNING AND RESOURCE DEVELOPMENT
To: Chairman McGillivray and Commission Members
From: Melissa Prowse, Supervisor of Planning + Resource Development
Sue Wells, Interim Executive Officer
Submitted: May 28, 2021
Subject: Bestop Sponsorship Agreement 2021-2023 — Holly Oaks ORV Park
INTRODUCTION AND HISTORY
Parks staff has been working with consultant Marx Layne & Co on several new sponsorships at Holly Oaks ORV
Park. Over the past several months the team has been crafting a sponsorship package for Bestop, a company
that creates soft -tops for Jeeps, among other off -road vehicle gear. Bestop is the provider of all soft -tops sold
on Jeep vehicles, and sells them after -market directly to customers as well.
As part of their branding, Bestop has an "Open Air" theme. This theme lines up nicely with staff's desire to create
an air -up station at Holly Oaks — something park patrons have been requesting since the park opened last year.
Vehicles often "air down" prior to entering the park, allowing their tires to adapt to different surfaces by supplying
more rubber for improved grip. They then need to air back up prior to leaving the park and getting on the road.
The Bestop Open Air Station will be located near the park entrance, just past the contact station, and will contain
two main components. In the "Tin Town" area of the park, the overlook into the park just past the contact station,
we will create a vintage gas station -style air station using replica gas pumps to provide air under a vintage -style
awning. On the opposite side of the main entrance/exit drive, on the exit side, we will build a wood fence along
the outbound lane, with multiple air hoses that patrons can pull up to on their way out of the park to air -up. The
wood fence will also be branded with the Bestop logo.
The Bestop Open Air Station sponsorship is $75,000
over a three-year period, beginning summer 2021.
Benefits to Bestop for this sponsorship include:
- Press release to Detroit -area media
announcing sponsorship of the Bestop Open
Air Station
- Bestop logo and Holly Oaks ORV Park map
(digital and print) at Open Air Station.
- Two corporate rental days per year (6 days
total) exclusively for Bestop activity.
- Bestop logo along developing "wall of fame"
along the parking area
- Bestop logo and link on OCPR Holly Oaks
ORV Park Web site
- Social media posts announcing and featuring
Bestop Open Air Station
- 20 Holly Oaks ORV Park day passes
Page 2
ATTACHMENTS
• Bestop Sponsorship Agreement
STAFF RECOMMENDATION
Staff recommends that the Commission approve the 3-Year $75,000 sponsorship agreement with Bestop for the
creation of the Bestop Open Air Station at Holly Oaks ORV Park.
MOTION
Move to approve the 3-Year $75,000 sponsorship agreement with Bestop for the creation of the Bestop Open
Air Station at Holly Oaks ORV Park.
�fAKLAND
COUNTY PARKS
BESTOP 2021-2023 SPONSORSHIP AGREEMENT
This Agreement is made by and between Bestop, 333 Centennial Parkway, Suite B, Louisville,
CO 80027 ("Sponsor"), and the County of Oakland, by and through the Oakland County Parks
and Recreation Commission ("OCPRC"), 2800 Watkins Lake Road, Waterford, Michigan 48328.
Sponsor is engaged in the following business: off -road vehicle equipment manufacturer, and
has agreed, as set forth herein, to provide a fee and/or certain
products/activities/programs/events in exchange for recognition and certain marketing and
promotional opportunities. The Parties agree to the following terms and conditions:
1. Term. The term of this Agreement is set forth in Exhibit A to this Agreement. Exhibit A is
fully incorporated into this Agreement.
2. Sponsorship Fee. Sponsor shall pay OCPRC a fee for the rights granted to it under this
Agreement in the manner and amount set forth in Exhibit A ("Sponsorship Fee").
3. Rights & Obligations. The Parties shall have the following rights and obligations under this
Agreement:
3.1. Sponsor shall perform all activities, programs, and/or events and provide all products as
set forth in Exhibit A (collectively referred to as "Sponsorship Activities").
3.2. Sponsor shall have an active link from OCPRC's website relating to the Sponsorship
Activities. The design and placement of the link from OCPRC's website shall be at the
discretion of OCPRC.
3.3. Sponsor shall have recognition and marketing and promotional opportunities set forth
in Exhibit A.
3.4. All advertising and promotional materials, in any medium, by Sponsor relating to the
Sponsorship Activities shall acknowledge OCPRC in a manner set forth in Exhibit A or in
a manner otherwise agreed to, in writing, by the OCPRC Executive Director and
Sponsor.
3.5. All advertising and promotional materials, in any medium, by Sponsor relating to the
Sponsorship Activities shall first be approved by the OCPRC Executive Director or
his/her designee.
4. Use of OCPRC Servicemark/Logo
4.1. OCPRC grants Sponsor the non-exclusive right to use its servicemark/logo, as it is
depicted and listed in Exhibit B, on or in Sponsor's advertising and promotional
materials (in any medium) related to or associated with performance of this
Sponsorship Agreement: BESTOP 2021-2023
Page 1 of 7
Agreement. Permission to use the servicemark/logo extends to use on Sponsor's
website. Exhibit B is fully incorporated into this Agreement.
4.2. Sponsor shall only use the servicemark/logo in Exhibit B for the purposes described in
this Agreement and for no other purpose.
4.3. Sponsor acknowledges that OCPRC has certain rights in the servicemark/logo depicted
in Exhibit B and that Sponsor has no right, title or interest in that service mark/logo.
4.4. The service mark/logo in Exhibit B shall be provided to Sponsor at no cost.
4.5. Sponsor's permission to use the service mark/logo in Exhibit B shall cease when this
Agreement terminates or expires. Immediately upon termination or expiration of this
Agreement, Sponsor shall not display or depict the servicemark/logo on its website or
display, distribute or create any advertising or promotional materials (in any format)
or display, distribute or create other items that contain the service mark/logo.
S. Use of Sponsor Servicemark/Logo
5.1. Sponsor grants OCPRC the non-exclusive right to use its servicemark/logo, as it is
depicted and listed in Exhibit C, on or in OCPRC's advertising and promotional
materials (in any medium) related to or associated with performance of this
Agreement. Permission to use the servicemark/logo extends to use on OCPRC's
website. Exhibit C is fully incorporated into this Agreement.
5.2. OCPRC shall only use the servicemark/logo in Exhibit C for the purposes described in
this Agreement and for no other purpose.
5.3. OCPRC acknowledges that Sponsor has certain rights in the servicemark/logo depicted
in Exhibit C and that OCPRC has no right, title or interest in that servicemark/logo.
5.4. The servicemark/logo in Exhibit C shall be provided to OCPRC at no cost.
5.5. OCPRC's permission to use the servicemark/logo in Exhibit C shall cease when this
Agreement terminates or expires. Immediately upon termination or expiration of this
Agreement, OCPRC shall not display or depict the service mark/logo on its website or
display, distribute or create any advertising or promotional materials (in any format)
or display, distribute or create other items that contain the servicemark/logo.
6. Liability/Assurances.
6.1. Damage to Countv or OCPRC Property. Sponsor shall be responsible for any damage to
any OCPRC facility/property that is caused by Sponsor or its employees, agents,
invitees, volunteers, or subcontractors. If there is more than one Sponsor, they shall be
jointly and severally liable for such damage. If damage occurs, OCPRC shall make the
necessary repairs and/or replacements or cause a third party to make the necessary
Sponsorship Agreement: BESTOP 2021-2023
Page 2 of 7
repairs and/or replacements. Sponsor shall reimburse OCPRC the costs for repairing
and/or replacing the damaged facilities/property. OCPRC shall invoice Sponsor for such
costs and Sponsor shall pay such costs within thirty (30) calendar days of receiving the
bill.
6.2. Damage to Sponsor's Propertv. Sponsor shall be solely and entirely liable and
responsible for any loss or damage resulting from fire, theft or other means to its
personal property.
6.3. Liability for Claims. Sponsor shall be solely liable and responsible for any Claims, as
defined herein, which arise out of the acts or omissions of Sponsor or its employees,
agents, invitees, volunteers, or subcontractors.
6.4. Hazardous Material/Waste. Sponsor shall not cause or allow any person or entity to
discharge any hazardous material, waste, or debris on or around any OCPRC property.
6.5. Indemnification. Sponsor shall indemnify, hold harmless, and defend OCPRC, its
Boards, Commissions, officials, and employees from any and all Claims, as defined
herein, that are incurred by or asserted against OCPRC or its Boards, Commissions,
officials, and employees by any person or entity, which are alleged to have been caused
by or found to arise from the acts or omissions of Sponsor or its employees, agents,
invitees, volunteers, or subcontractors.
6.6. Definition of Claim. "Claim" means any loss; complaint; demand for relief or damage;
lawsuit; cause of action; proceeding; judgment; penalty; cost or other liability of any
kind which are imposed on, incurred by, or asserted against OCPRC or for which OCPRC
may become legally or contractually obligated to pay or defend against, whether
commenced or threatened, including, but not limited to, reimbursement for reasonable
attorney fees, mediation, facilitation, arbitration fees, witness fees, court costs,
investigation expenses, litigation expenses, or amounts paid in settlement or judgment.
6.7. Reservation of Rights/Limitation of Liabilitv. In no event shall OCPRC be liable for any
consequential, incidental, indirect, special, and punitive or other damages arising out of
this Agreement. This Agreement does not, and is not intended to impair, divest,
delegate, or contravene any constitutional, statutory, or other legal right, privilege,
power, obligation, duty, or immunity of OCPRC or its Boards, Commissions, officials,
and employees.
6.8. Attornev Fees. OCPRC shall be entitled to reasonable costs and attorney fees from
Sponsor to enforce any provision of this Agreement.
6.9. Survival. Section 6 and the duties and obligations contained herein shall survive the
expiration or termination of this Agreement
7. Termination
7.1. Termination for Cause. A Party may terminate this Agreement, in whole or part, upon
fourteen (14) calendar days written notice to the other Party, if a Party breaches any
Sponsorship Agreement: BESTOP 2021-2023
Page 3 of 7
duty or obligation contained herein and within such notice period has failed or has not
attempted to cure the breach. The effective date of termination and the specific
breach shall be clearly stated in the written notice.
7.2. Termination for Certain Causes. OCPRC may terminate the Agreement immediately,
upon written notice to Sponsor if any of the following events occur: (1) Sponsor's
business operations or the business operations of any associated or affiliated entity
are or become contrary to any OCPRC Policy or (2) Sponsor is dissolved, becomes
insolvent, enters into an agreement with its creditors, or a receiver, manager or
liquidator is appointed for Sponsor.
7.3. Pavment of Sponsorship Fee Upon Termination. If OCPRC terminates this
Agreement, Sponsor shall not be required to pay any unpaid Sponsorship Fee;
however, OCPCR shall not refund any portion of the Sponsor Fee already paid.
7.4. Additional Rights. The termination rights contained in this Agreement are in addition
to any legal rights a Party may have to terminate this Agreement pursuant to law.
8. Compliance with Law and Park Rules. Sponsor, including its employees, agents, invitees,
volunteers, and subcontractors must comply with all applicable federal, state, and local
laws, regulations and ordinances, the OCPRC Rules and Regulations and the requirements of
this Agreement. A copy of OCPRC Park Rules and Regulations shall be given to Sponsor
upon execution of this Agreement. The OCPRC Park Rules and Regulations can also be
found on the OCPRC website.
9. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of
the successors and assigns of the Parties. Notwithstanding the foregoing, Sponsor shall not
assign any portion of this Agreement without the prior written consent of OCPRC.
10. Taxes. Sponsor shall be responsible for and pay before any taxes, levies, and assessments
of any nature and kind whatsoever, that at any time hereafter may be levied, assessed or
otherwise imposed on Sponsor because of this Agreement.
11. Waiver. The failure of a Party to insist upon strict performance of any covenants or
conditions of this Agreement or to exercise any option herein conferred in any one or more
instances shall not be construed as a waiver or relinquishment of any such covenants,
conditions, or options, but the same shall be and remain in full force and effect. No
covenant, term or condition of this Agreement shall be deemed to have been waived by a
Party, unless such waiver is in writing.
12. Amendments. This Agreement cannot be modified unless reduced to writing and signed by
both Parties.
13. Severability. If any term, covenant, or condition of this Agreement or the application
thereof to any person or circumstance is deemed to be invalid or unenforceable to any
Sponsorship Agreement: BESTOP 2021-2023
Page 4 of 7
extent, the remainder of this Agreement or the application of such term, covenant or
condition to persons or circumstances, shall not be affected thereby and each term,
covenant or condition of this Agreement shall be valid and enforceable to the fullest extent
permitted by law.
14. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws
of the State of Michigan.
15. Counterparts. This Agreement may be executed in one or more counterparts, including
electronic and facsimile copies, each of which shall be deemed an original, but all of which
shall together constitute one instrument.
16. Entire Agreement. This Agreement sets forth all covenants, promises, agreements,
conditions and understandings between the Parties concerning Sponsorship Activities and
there are no covenants, promises, agreements, conditions or understandings, either oral or
written, between the Parties other than are herein set forth.
17. Effective Date. The Effective Date of this Agreement shall be the date upon which the last
of the Parties listed below has signed the Agreement.
18. Required Authorization. The Parties represent that their respective signatories have the
requisite authority to execute and bind them to the duties and responsibilities contained
herein.
NAME: NAME:
TITLE: TITLE:
DATE: DATE:
SIGNATURE SIGNATURE
Sponsorship Agreement: BESTOP 2021-2023
Page S of 7
Exhibit A
1. Name and Contact Information of Sponsor.
1.1. Sponsor: Bestop
1.2. Sponsor Contact: Lee Loughery
1.3. ContactAddress: 333 Centennial Parkway, Suite B, Louisville, CO 80027
1.4. Contact E-Mail: lee.loughery@bestop.com
1.5. Contact Telephone Number: 303-464-2506
2. Term of Agreement. July 1, 2021— June 30, 2024
3. Sponsorship Fee.
3.1. Amount of Sponsorship Fee: The total amount of the Sponsorship Fee is Seventy -Five
Thousand Dollars ($75,000).
3.2. Payment Terms: The Sponsorship Fee is due and payable to OCPRC with the following
schedule:
June 30, 2021
$12,500
September 30, 2021
$12,500
April 1, 2022
$12,500
September 30, 2022
$12,500
April 1, 2023
$12,500
September 30, 2023
$12,500
The Sponsorship Fee may be paid by direct wire transfer, credit card, or check made
payable to "the County of Oakland." Checks shall be delivered or mailed to: the
Oakland County Parks and Recreation Commission, Attention: OCRPC Executive Officer,
2800 Watkins Lake Road, Waterford, MI 48328. If Sponsor chooses to make payment
via direct wire transfer, it should contact the OPCRC Supervisor of Planning for specific
wiring instructions.
4. Description of Sponsor Activities/Programs/Events.
Sponsorship of the Bestop Open Air Station at Holly Oaks Off -Road Vehicle Park. The
Bestop Open Air Station will consist of multiple air -up stations along the outbound side of
the park drive (see attached map) along a new wooden fence. Fence will be branded with
Bestop brand (design to be approved by Bestop). The Bestop Open Air Station will also
include an air -up pump station across from the fence line in the "Tin Town" overlook area of
Exhibit A
Page 6 of 7
the park. The design of this air -up feature will be that of a "retro" or "vintage" gas station,
utilizing vintage (or reproduction) gas pumps as the air -up station, with opportunity for
additional themed and branded signage above or between the pumps. This allows for air -up
opportunities at the Bestop Open Air stations for park users entering or exiting the park and
provides Bestop branded experiences in both directions. Bestop will review and approve all
logo placement and overall brand recognition for the air station. The construction and
installation of the Air -Up Stations is intended to be completed approximately 8 weeks after
execution of this Sponsorship Agreement (pending prompt approval from Bestop branding
decisions).
Additional Sponsor Benefits:
• Press release to Detroit -area media announcing sponsorship of the Bestop Open Air
Station
• Bestop logo on Holly Oaks ORV Park map (digital and print) at Open Air station
location
• 2 corporate rental days per year (6 days total) exclusively for Bestop activity (R&D,
commercial film/photography, customer events, etc.). No more than one (1) day per
year shall be during the park's peak season (June — August). Dates subject to park
availability.
• Bestop logo on Wall of Fame
• Bestop logo and link on Holly Oaks ORV Park Web site
• Social media feed posts announcing and featuring Bestop Open Air Station
• 10 Holly Oaks ORV Park day passes
Exhibit A
Page 7 of 7