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Agendas/Packets - 2021.08.04 - 40409
Q-.mw.AKLANC COUNTY PARKS GreatParks for 6rwt-Peoplo August 2021 Commission Meeting The 14 Oakland County Parks contribute to the high quality of life that attracts businesses and residents to its 62 communities. Since 1966, the Oakland County Parks system has grown to 6,700 acres, offering a wide variety of year-round recreation opportunities ranging from camping, hiking, swimming, boating, golfing and picnicking to cross-country skiing, ice skating and ice fishing. OaklanffountyParksxom M V 0 OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Oakland County Parks Administration Building, 2800 Watkins Lake Rd, Waterford 48328 Wednesday, August 4, 2021 @ 2:00 p.m. Gary McGillivray, Chairperson PG # Call Meeting to Order Roll Call Pledge of Allegiance 1 Approval of Agenda 2-6 Agenda Summary 7-13 Approval of Minutes Public Comment PRESENTATIONS/RECOGNITIONS: 14-15 Retired Skilled Maintenance Mechanic - Steven Dendler 16-17 Long -Term Part -Time Employee Chris Rodriguez 18 NACo 2021 Achievement Award -Holly Oaks ORV Park 19-20 NACo 2021 Achievement Award -Best in Class COVID-19 Memorial Walk COMMUNICATIONS/REPORTS: 21-22 A. Capital Improvement Expense Summary Meeting of Julv 7.2021 ACTION REOUIRED PRESENTER(S) / PHONE # Mike Donnellon / 343-6290 Jim Dunleavy / 343-6224 Jim Dunleavy / 343-6224 Brandy Boyd / 296-1972 ACTION REOUIRED PRESENTER(S) / PHONE # Receive & File Jeff Phelps / 858-5319 CONSENT AGENDA: ACTION REOUIRED PRESENTER(S) / PHONE # 24 1 OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Receive & File Jeff Phelps / 858-5319 Ending 06/30/2021 (FM 09 FY 21) 25 2 Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File Jeff Phelps / 858-5319 06/30/2021 (FM 09 FY 21) 26-30 3 Monthly Revenue and Expenditure Report by Line Item for Month Ending Receive & File Jeff Phelps / 858-5319 06/30/2021 (FM 09 FY 21) 31 4 Monthly Capital Equipment Report for Month Ending 06/30/2021 (FM 09 FY 21) Receive & File Jeff Phelps / 858-5319 32 5 Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File Jeff Phelps / 858-5319 06/30/2021 (FM 09 FY 21) 33 6 Capital Improvement Projects Budget to Actual Report & Statement of Net Position Receive & File Jeff Phelps / 858-5319 For Month Ending 06/30/2021 (FM 09 FY 21) 34 7 Maintenance Management Plan Budget Receive & File Mike Donnellon / 343-6290 35-37 8 Monthly Purchasing Reports for Month Ending 05/31/2021 (FM 08 FY 21) Receive & File Phil Castonia / 858-0909 38-41 9 Pending Capital Improvement Project Report Receive & File Mike Donnellon / 343-6290 42-43 10 FY2022 Project Approval Schedule Receive & File Mike Donnellon / 343-6290 44-56 11 Springfield Oaks Ellis Barn - Budget Amendment Approval Mike Donnellon / 343-6290 57-59 12 Contracted Fall 2021 Phragmites Treatments Approval Sarah Cook-Maylen / 343-1353 60-61 13 Fuller Oaks Management Account Receivable Write -Off Resolution Approval Jeff Phelps / 858-5319 REGULAR AGENDA: ACTION REOUIRED PRESENTER(S) / PHONE # 62-76 14 Red Oaks Waterpark Family Restoom - Budget Amendment Approval Mike Donnellon / 343-6290 77-81 15 OCPR Proposed 2022 Annual Vehicle Permit Fees Approval Jim Dunleavy / 343-6224 82-86 16 Water Road (Rose Township) Property Donation Update and Request for Capital Approval Melissa Prowse / 249-2801 Project Creation 17 Appointment of New Parks & Recreation Director Approval Gary McGillivray / 709-0359 UNFINISHED BUSINESS: ACTION REOUIRED PRESENTER(S) / PHONE # NEW & MISCELLANEOUS BUSINESS ACTION REOUIRED PRESENTER(S) / PHONE # 87-100 18 Executive Officer Report Receive & File Sue Wells / 858-4634 19 Executive Committee Update Informational Gary McGillivray / 709-0359 ANNOUNCEMENTS ADJOURNMENT TO SEPTEMBER 1, 2021 at 2:00 p.m. or the Call of the Chair QAKLAND COUNTY PARKS Oakland County Parks and Recreation Commission Aaenda Summary for Wednesday. Auaust 4. 2021 The agenda is summarized below. Commission Members can contact persons listed for additional information. PRESENTATION/RECOGNITION: • Steven Dendler-Retired Automobile Mechanic II • Chris Rodriguez -Long -Term Parks Employee • NACo 2021 Achievement Award -Holly Oaks ORV Park • NACo 2021 Achievement Award -Best in Class Covid-19 Memorial COMMUNICATIONS: A. Capital Improvement Expense Summary Communication item lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment. Contact: J. Phelps 248-858-5319 CONSENT AGENDA: 1. Revenue and Expenditure Budqet to Actual Report by Budget Center Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 2. Revenue and Expenditure Comparison Report by Budget Center Monthly comparison of actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 3. Revenue and Expenditure Report by Line Item Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month -end closing. Contact: J. Phelps 248-858-5319 4. Monthly Capital Equipment Report Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month -end closing. Contact: J. Phelps 248-858-5319 5. Monthly Average Comparison Report The `Monthly Average Comparison Report' compares monthly revenue and expense activity to a five-year average. Contact: J. Phelps 248-858-5319 6. Capital Improvement/illustrative Net Position-Unrestricted/Planned Use of Balance 2 7. 8. 9. 10. 11 The Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance' report presents a budget -to - actual comparison of active capital improvement projects, an illustrative representation of the Net Position - Unrestricted accounts reflective of the Parks and Recreation Commission's Net Position policy, the current year adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects. Contact: J. Phelps 248-858-5319 Maintenance Management Plan Budqet - FY 2021 Monthly budget report for the FY2021 Maintenance Management Plan. Contact: M. J. Donnellon, Jr. 248-343-6290 Monthly Parks Purchasinq Reports — Ma 2021 - Month Endinq 0513112021 (FM 08, FY21) Monthly status reports on the OCPR Purchasing Activity. Reports included are: • Monthly Contract Activity Log for May 2021 • Monthly Purchasing Expenditure Report — May 2021 Staff Recommendation: Approve the Monthly Parks Purchasing Reports for May 2021 (FMB, FY 21) as presented. Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c Pendinq Capital Improvement Proiect Report Monthly written project status report on OCPR Pending Capital Improvement Program Projects. Contact: M. J. Donnellon, Jr. 248-343-6290 FY 2022 Proiect Approval Schedule FY2022 Project Approval Schedule. Contact: M. J. Donnellon, Jr. 248-343-6290 Springfield Oaks Ellis Barn Exterior Paintinq-Budqet Amendment Due to extraordinary circumstances as a result of the COVID-19 Pandemic with the increase of lumber prices, coupled with the need to replace more wood siding, trim and other components than anticipated, staff authorized $17,027.14 in contract change orders to Eason Painting, Inc. increasing the total contract amount to $111,283.02, exceeding the overall project approved amount. Commission Action: Construction Approval Budget: $110,000 Approval History: FY2020 Maintenance Management Plan 9/2019 Commission Approved Project 4/2020 Project Postponed & Budgeted for FY2021 5/2020 Staff Recommendation: Item Amount Notes JFR Architects, Inc., Sterling Heights, MI $4,714.00 Annual contract Eason Painting, Inc, Clinton Twp., MI $94,255.88 Annual contract Change Order Requests $17,027.14 Project Signage $337.00 Total $116,334.02 3 12. 13. Staff recommends a contract amendment to Eason Painting, Inc, Clinton Twp., Michigan for the exterior painting of the Springfield Oaks Ellis Barn in the amount of $17,027.14 for a total project amount of $116,334.02. The additional staff approved $6,334.02 is available within the FY2021 Maintenance Management Plan Budget. Contact: M. J. Donnellon, Jr. 248-343-6290 Contracted Fall 2021 Phragmites Treatment As part of the Oakland County Parks & Recreation — Natural Resources Management (NR) program, staff propose to invest $55,455 for treatments of Phragmites australis (Phragmites) in high quality wetland habitats across Oakland County. Phragmites is an invasive grass that is pervasive along roadsides and in wetlands and forms a dense monoculture that can reach up to 20 feet high and degrades natural communities, negatively impacts native plants and wildlife, decreases property values, and poses a fire hazard. NR staff propose to invest $38,100 at Independence Oaks County Park over approximately 70 acres and $18,435 in community treatment funding (through the OCPR/CISMA partnership) at Marshbank Park in West Bloomfield Township and Watershed Preserve in Addison Township. Commission Action: General Approval Staff Recommendation: Staff recommends approval to award blanket contractors Cardno and GEI the priority phragmites control work including $37,100 to Cardno as budgeted in the FY2022 Natural Resources Maintenance Program and $18,345 to GEI from FY2021 unrestricted net position. Staff further recommends funding the $18,345 from levy's collected in December 2020 in Unrestricted Net Position as follows: Expenses FY2021 50800-5060910-160431-730789 General Program Administration ($18,345) 50800-5060101-160000-796500 Budgeted Equity Adjustments $18.345 $-0- Net Position — Unrestricted 50800-5060910-160431-730789 General Program Administration $18.345 Net Position Unrestricted ($18,345) $-0- Contact: S. Cook-Maylen / M. J. Donnellon, Jr. 248-343-1353 / 248-343-6290 Fuller Oaks Management Account Receivable Write -Off Resolution Oakland County and Fuller Oak Management, LLC entered into a contract (County Contract #004048) for food and beverage services at Addison Oak Conference Center and Glen Oaks Conference Center and Grill Room (collectively "Facilities") with an effective of January 1, 2016 ("Contract"), approved by Miscellaneous Resolution #14020. During the COVID-19 Pandemic, certain prohibitions/restrictions were placed on the use of the Facilities and food and beverage services at the Facilities; and because of these prohibitions/restrictions and the decrease in revenues, Oak Management approached the Oakland County Parks and Recreation Commission requesting forgiveness of certain fees under the Contract; and the Oakland County Parks and Recreation Commission Chairperson created a Work Group to examine this request. The Work Group had several meetings and with the assistance of the Department of Corporation Counsel drafted a Contract Amendment to resolve the issue. Staff Recommendation: Oakland County Parks and Recreation Commission recommends the Oakland County Parks Commissioners approve and authorize the execution and provide for accounts receivable write-off of $41,932.80 in Fiscal Year 2020 for Glen Oaks Conference Center and $55,585.35 in Fiscal Year 2020 for Addison Oaks Conference Center. Also, to write-off $52,435.79 in Fiscal Year 2021 for Glen Oaks Conference Center and $69,507.90 in Fiscal Year 2021 for Addison Oaks Conference Center. FY2021 Amended Budget: PARKS AND RECREATION FUND #50800 Expenses: FY2021 5060427-160044-732046 Uncollectible Accounts Receivable $ 94,369 5060417-160044-732046 Uncollectible Accounts Receivable 125,093 5060666-160666-796500 Budgeted Equity Adjustments (219,462) 4 $-0— REGULAR AGENDA: 14. 15. Red Oaks Waterpark Family Restroom-Budget Amendment During construction, staff authorized several necessary change orders in the amount of $28,599.00 to CE Gleeson Constructors, Troy, Michigan to complete the new family restroom located near the newly constructed splash pad at Red Oaks Waterpark. These change orders resulted in $9,292.00 over the previously approved owner contingency, requiring Commission approval from unrestricted net position. Commission Action: Budget Amendment Approval Budget: 2019-2021 Capital Improvement Program Approval History: FY2019 Capital Improvement Program 09/2018 RFQ/P approved for public bid 11/2018 Design/Engineering Award — Water Playground Replacement 03/2019 FY2020 Capital Improvement Program 09/2019 Project Conceptual Approval 11/2019 Design/Engineering Award — Sanitary Pump Station 05/2020 Construction approved — Water Playground Replacement 07/2020 Construction approved — Sanitary Pump Station 08/2020 Construction Approval — Family Restroom 10/2020 Staff Recommendation: Staff recommends a Red Oaks Waterpark Family Restroom Construction contract amendment to CE Gleeson Constructors, Troy, Michigan, in the amount of $28,599.00 of staff authorized change orders, for a total project amount of $286,313.00. Staff further recommends funding the additional $9,292.00 from Unrestricted Net Position as follows: Net Position — Unrestricted Net Position Unrestricted ($9,292) 50800-5060201-160900-740030 Capital Improvement Program $9,292 Contact: M.J. Donnellon, Jr. 248-343-6290 OCPR Proposed 2022 Annual Vehicle Permit Fees The Oakland County Parks and Recreation Commission has established fees and charges to help offset the cost of maintaining high quality facilities. The Oakland County Parks motor vehicle entry pass gives patrons access to the following parks: Highland Oaks, Rose Oaks, Groveland Oaks, Independence Oaks, Orion Oaks, Addison Oaks, Lyon Oaks, and Red Oaks. Staff Recommendation: Park Staff recommends maintaining the current OCPR Resident Annual Motor Vehicle, Non -Resident Senior Citizen/Adaptive/Active Military Annual Motor Vehicle, and Second Vehicle Discount Annual Motor Vehicle passes, and non-resident Annual Vehicle Passes for FY2022 Contact: J. Dunleavy/T. Hughes 248-343-6224 / 248-343-1011 16. Water Road (Rose Township) Propertv Donation Update and Request for Capital Proiect Creation At the April 2021 Parks and Recreation Commission the Commission approved for staff to proceed with the donation of the "Water Road Property" in Rose Township. The Water Road Property is 32 acres in Rose Township, situated between Rose Oaks and Highland Oaks County Parks. Staff will provide an update on the donation/acquisition and are requesting the creation of a Capital Improvement Project to facilitate the required due diligence and OCPR expenditures. Staff Recommendation: Staff recommends the Commission approve the creation of a capital project in the amount of $25,000 for the acquisition (via donation) of the Water Road property in Rose Township. Contact: M. Prowse 248-249-2801 5 17. Appointment of New Parks and Recreation Director Contact: G. McGillivray 248-709-0359 NEW & MISCELLANEOUS BUSINESS: 18. Interim Executive Officer Report Update on current Oakland County Parks and Recreation matters by the Interim Executive Officer. Contact: S. Wells 248-858-4634 19. Executive Committee Update Update on discussions from the previous month's OCPR Commission Executive Committee meeting. Contact: S. Wells 248-858-4634 UNFINISHED BUSINESS ADJOURN M. Oakland County Parks and Recreation Commission Regular Meeting July 7, 2021 Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 2:04 p.m. in the City Council Chambers at Madison Heights City Hall. COMMISSION MEMBERS PRESENT: Chairman Gary R. McGillivray, Vice Chairman J. David VanderVeen, Secretary Ebony Bagley, Yolanda Charles, Andrea LaFontaine, Jim Nash, Lance Stokes (7) COMMISSION MEMBERS ABSENT: Executive Committee Member Christine Long, Amanda Herzog, Nancy Quarles (3) ALSO PRESENT: Parks and Recreation Susan M. Wells, Interim Executive Officer Brandy Sotke-Boyd, Chief -Recreation Programs and Services Phil Castonia, Chief — Business Operations Mike Donnellon, Chief -Facilities Maintenance & Development Jim Dunleavy, Chief - Park Operations & Maint. - N. District Sarah Hudson, Park Naturalist Tom Hughes, Chief — Park Operations & Maint. - S. District Melissa Prowse, Supervisor of Planning APPROVAL OF AGENDA: Moved by Mr. VanderVeen, supported by Ms. Bagley to approve the agenda as submitted. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a unanimous voice vote. APPROVAL OF MINUTES: Moved by Ms. Charles, supported by Mr. Stokes to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of June 2, 2021, as submitted. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a unanimous voice vote. PUBLIC COMMENTS: There were no comments from the public. 7 OCPR Commission Meeting July 7, 2021 Page 2 PRESENTATIONS/RECOGNITIONS: Madison Heiqhts Citv Manaqer Melissa Marsh Chairman McGillivray introduced Madison Heights City Manager Melissa Marsh. The Commission thanked Ms. Marsh for allowing the Oakland County Parks and Recreation Commission to hold the meeting in the Madison Heights City Council Chambers. Recoqnition of Park Naturalist Sarah Hudson Chief of Recreation Programs and Services Brandy Sotke-Boyd presented a plaque to Park Naturalist Sarah Hudson. Sarah has been with OCPR for 7 years as a Park Naturalist working out of the Red Oaks Nature Center. Sarah is a knowledgeable and skilled naturalist, has coordinated nature center operations and interpretive programming for thousands of participants at both nature centers, and has been the driving force behind the Red Oaks Nature Center. Sarah will be leaving Oakland County Parks and her hard work and dedication will be missed. Her ready smile, caring manner and positive attitude have endeared her to staff and nature center guests alike. On behalf of the OCPR Commission Chairman McGillivray thanked Sarah for her service to the Oakland County Parks and Recreation Department. Sarah advised she has enjoyed her time working at OCPR COMMUNICATIONS: Capital Improvement Expense Summary There are no items on the agenda requiring Unrestricted Net Position funding for capital acquisitions. A consent agenda budget amendment per MR#21203, approved at the May 26, 2021 Oakland County Board of Commissioners meeting, for the Human Resources Compensation Study increasing salaries and fringe benefits by $806,513 for FY2021 and $1,209,782 for FY2022/FY2023 is included for approval. The balance of Unrestricted Net Position as of May 31, 2021 is $29,711,775. This is an increase of $339,181 from the April 30, 2021 balance of $29,372,594. The revised FY2021 Amended Budget as of May 31, 2021 is $33,515,604. The Unrestricted Net Position policy sets a recommended balance of funds to be set at 50% of the operating budget. The revised requirement of Unrestricted Net Position funds is $16,757,802. The Parks and Recreation fund is currently $12,614,791 above the policy requirement. Moved by Mr. VanderVeen, supported by Ms. Charles to receive and file the Communications Capital Improvement Expense Summary Report. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a unanimous voice vote. CONSENT AGENDA: Moved by Ms. Bagley, supported by Ms. LaFontaine to approve Items 1 through 12 under Consent Agenda, as follows: OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 05/31/2021 (FM 08 FY 21) 2. Monthly Revenue and Expenditure Comparison Report for Month Ending 05/31/2021 (FM 08 FY 21) 1] OCPR Commission Meeting July 7, 2021 Page 3 3. Monthly Revenue and Expenditure Report by Line Item for Month Ending 05/31/2021 (FM 08 FY 21) 4. Monthly Capital Equipment Report for Month Ending 05/31/2021 (FM 08 FY 21) 5. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 05/31/2021 (FM 08 FY 21) 6. Capital Improvement Projects Budget to Actual Report & Statement of Net Position for Month Ending 05/31/2021 (FM 08 FY 21) 7. Maintenance Management Plan Budget 8. Monthly Purchasing Reports for Month Ending 04/30/2021 (FM 07FY 21) 9. Pending Capital Improvement Project Report 10. Request to Sell Alcohol - Oakland Uncorked 11. Budget Amendment for Salary Administration Plan Approved with MR#20659 WHEREAS the Board of Commissioners approved MR #20659 to adopt the new compensation plan and evaluation tool and authorized the compensation plan implementation be effective January3G, 2021; and WHEREAS MR #20659 stated "that a detailed budget amendment for FY 202.1 - FY 2023 be presented with a separate resolution when the updated employee database with step placements are made available and WHEREAS the updated cost to implement the salary plan is $16,136,993 per year (FY 2021 prorated amount of $10,755,345} with the General FundlGeneral Purpose (GF1GP) impact of approximately $9,047,112 per year (FY 2021 prorated amount of $6,G29,967), Special Revenue impact of $1,700,185 per year (FY 2021 prorated amount of 31.133.4813). and a Proprietary Fund impact of $5,389,&% per year (FY 2021 prorated amount of $3,591,890): and WHEREAS the funding sources for the compensation plan implementation was referenced in the adoption of the overall Compensation & Classification Study implementation (MR 42G859) that included reference to the useof fund balancewhile the overall workforce planning efforts are implemented over the next several years. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the budget amendment for the Salary Administration Plan FY 2021 - FY 2023. as approved with MR #20659. detailed in the attached Schedules A and B. Chairperson, on behalf of the Legislative Affairs and government Operations Committee, I move the adoption of the foregoing resolution. 12. Request to Sell Alcohol - Friends of the Castle for Taco Fest AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. REGULAR AGENDA: COVID-19 Pandemic Accounts Receivable Write -Off with Fuller Oak Management, LLC The COVID-19 Pandemic hit many businesses very hard in 2020, and 2021 may not be any better. This is particularly the case for the OCPR Conference Centers where large indoor gatherings of people are the norm. Given the impact on its business due to the COVID-19 pandemic, representatives from Fuller Oak Management LLC requested relief of rent and utilities under its current contract. OCPR staff met with Oak Management and with Chairman McGillivray and Chairman Woodward to bring the debt from FY2020 to a resolution. I7 OCPR Commission Meeting July 7, 2021 Page 4 Oak Management Current Financial Situation Addison Oaks and Glen Oaks Past Due Utilities (January 2020 — March 2021) $88,906.25 Addison Oaks and Glen Oaks Past Due Flat Fee (Fiscal Year 2020) $125,663.61 Addison Oaks and Glen Oaks Past Due Equipment Fee (Fiscal Year 2020) $21,854.54 Grand Total through March 31, 2021 $236,424.40 Addison Oaks and Glen Oaks Estimated Utilities (April 2021 — June 2021) $12,500.00 Addison Oaks and Glen Oaks Upcoming Flat Fee (Fiscal Year 2021) $129,433.51 Addison Oaks and Glen Oaks Upcoming Equipment Fee (Fiscal Year 2021) $22,510.18 Fiscal Year 2021 Fees Due in October: $151,943.69 Loan/Grant Name Applied for Year Amount Received Paycheck Protection Program (PPP) 2020 $276,761 Paycheck Protection Program (PPP) 2021 $381,920 Sales Data Year Revenue Addison Oaks FY19 $1,678,142.56 Glen Oaks FY19 $1,470,742.18 TOTAL FY19 $3,148,884.74 Addison Oaks FY20 $843,924.08 Glen Oaks FY19 $671,909.55 TOTAL FY20 $1,515,833.63* *90% of this revenue was captured prior to the Pandemic. Addison Oaks FY21 $691,899.01 Glen Oaks FY21 $508,618.01 TOTAL FY21 $1,200,517.02** **Estimated revenue provided by Oak Management To resolve the current outstanding debt of Fuller Oak Management LLC the following resolution contained in a Contract amendment has been proposed: Fuller Oak Management Shall: • Pay past due Utility Reimbursements (January 2020 — March 2021), in full, $88,906.25 on the date the Contract amendment is fully executed. Including the April — June 2021 amount which will be available by this time. • Move utilities into Oak Management's name moving forward. • A one-time payment $50,000.00 toward the FY2020 past due amount of $147,518.15 in Flat Fees and Equipment Fees on the date the Contract amendment is fully executed. (34% of the total) • A one-time payment $30,000.00 toward the FY2021 Flat Fees and Equipment of Fees amount of $151,943.69 by October 15, 2021. (20% of the total) Moved by Ms. LaFontaine, supported by Ms. Bagley to approve the following resolution approving the Contract Amendment with Fuller Oak Management LLC, to resolve its current outstanding debt, and forward it to the Oakland County Board of Commissioners for approval and debt forgiveness: WHEREAS Oakland County and Fuller Oak Management, LLC entered into a contract (County Contract #004048) for food and beverage services at Addison Oak Conference Center and Glen Oaks Conference Center and Grill Room (collectively "Facilities") with an effective of January 1, 2016 ("Contract"), approved by Miscellaneous Resolution #14020; and 10 OCPR Commission Meeting July 7, 2021 Page 5 WHEREAS during the COVID-19 Pandemic, certain prohibitions/restrictions were placed on the use of the Facilities and food and beverage services at the Facilities; and WHEREAS because of these prohibitions/restrictions and the decrease in revenues, Oak Management approached the Oakland County Parks and Recreation Commission requesting forgiveness of certain fees under the Contract; and WHEREAS the Oakland County Parks and Recreation Commission Chairperson created a Work Group to examine this request; and WHEREAS the Work Group had several meetings and with the assistance of the Department of Corporation Counsel drafted the attached Contract Amendment to resolve the issue: and WHEREAS because the attached Contract Amendment provides for forgiveness of certain fees required by the Contract, Miscellaneous Resolution #93135 requires Oakland County Board of Commissioners approval; and WHEREAS the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve and authorize the execution (pursuant to Oakland County Purchasing Policies and Procedures) of the attached Contract Amendment with Fuller Oak Management to provide for debt forgiveness pursuant to Miscellaneous Resolution #93135. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves and authorizes the execution (pursuant to Oakland County Purchasing Policies and Procedures) of the attached Contract Amendment with Fuller Oak Management to provide for accounts receivable write-off pursuant to Miscellaneous Resolution #93135. BE IT FURTHER RESOLVED to write-off $41,932.80 in Fiscal Year 2020 for Glen Oaks Conference Center and $55,585.35 in Fiscal Year 2020 for Addison Oaks Conference Center. Also, to write-off $52,435.79 in Fiscal Year 2021 for Glen Oaks Conference Center and $69,507.90 in Fiscal Year 2021 for Addison Oaks Conference Center. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. Enbridge Construction License -Pipeline Removal at Rose Oaks As previously reported to the OCPR Commission in 2019 and 2020, on February 22, 2019 the OCPR Natural Resource Crews discovered approximately 50 yards of the abandoned 30" diameter Enbridge Energy (EE), 6b pipeline floated to the surface of the Rose Oaks wetlands and is obstructing a portion of the waterway. On October 17, 2019, OCPRC staff met with EE staff and requested a resolution for the removal of the exposed abandoned pipeline. On January 21, 2021, staff met with EE project managers on site to review the proposed removal project area and site access. EE project managers anticipated the removal of the pipe will be completed in October 2021, pending the completion of all permitting and environmental restrictions. As part of this project and to minimize environmental wetland impacts within the existing easement, staff has requested EE to utilize the OCPR existing trail system for project area access. Use of park property for the construction access routes will require approval of a Construction License Agreement, including the payment of the fair market value for their use, to OCPRC. Staff is working closely with EE project managers to obtain all required environmental permits, including Best Management Practices (BMP) according to the Oakland County Eastern Massasauga Rattlesnake Implementation Plan (`EMR' & `EMRIP') to comply with the 2016 Candidate Conservations Agreement with Assurances (CCAA) with the Michigan Department of Natural Resources (MDNR), Michigan Department of Military 11 OCPR Commission Meeting July 7, 2021 Page 6 and Veterans Affairs (DMVA) and the US Fish and Wildlife Service. This plan agrees to manage OCPR properties and protect the EMR "...in ways that are consistent with the long-term sustainability and persistence of EMR." Based on the provided property calculation in Attachment C of the License Agreement, fair market value for the temporary use of park property is $16,325. Moved by Ms. Charles, supported by Mr. Stokes to approve a Construction License Agreement with Enbridge Energy, LP, of Superior, Wisconsin for accessing the removal work site of the existing abandoned 30" pipeline that has floated to the surface of the wetland at Rose Oaks County Park, including the fair market value of $16,325. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. Request for Dailv Vehicle Permits for Prescription for Healthv Oakland Program Oakland County Parks and Recreation partnered with the Oakland County Health Division (OCHD) and Oakland University to participate in the Prescription for Healthy Oakland program. Prescription for Healthy Oakland is a free program for families with children (0-18) OR adults (60+) that have low income with limited access to fresh produce. As part of this program, the OCPR Commission recently approved a reimbursement agreement with Oakland University (fiduciary) to accept vouchers for fresh produce at the Oakland County Farmer's Market. Clients participate in online health education sessions and are provided with physical activity resources and vouchers that can be used in local stores to purchase produce (restrictions apply). Families will receive $80 per month and older adults will receive $40 per month for up to six months. The OCHD requested some daily vehicle passes as prizes for physical activity challenges, to encourage residents to visit their Oakland County Parks to be active outdoors. Moved by Ms. Bagley, supported by Mr. Nash to approve the provision of 30 Oakland County Parks and Recreation daily vehicle passes to the Oakland County Health Division for the Prescription for a Healthy Oakland program. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Stokes, VanderVeen (7) NAYS: (0) Motion passed on a roll call vote. Waterford Oaks Waterpark Public Engagement Plan Supervisor of Planning Melissa Prowse provided the Commission a report on the proposed Waterford Oaks Waterpark Public Engagement Plan. The OCPR Commission and staff have been discussing the future of the Waterford Oaks Waterpark for several years. At the April 2021 Parks Commission meeting the Commission received the Fiscal Sustainability Committee's recommendation for Waterford Oaks Waterpark. The Commission also approved the work needed to ensure a safe 2021 season, and for staff to continue to evaluate and assess the facility, with public input, to determine the future of the facility. Staff developed a Public Engagement Plan to gather public input over the course of the summer. As Waterford Oaks Waterpark will not open in 2021, staff will ramp up additional online and e- mail -based communication to residents and park visitors to gather feedback digitally. An initial stakeholder list is available in the Public Engagement Plan. The survey instrument would be promoted via the Web site, social media, and e-mail. The survey will focus on overall experiences that people are looking for to help guide staff and the Commission to develop a plan that best meets the needs of residents who use this facility, while also developing amenities that are fiscally responsible and operationally sustainable. Public engagement is scheduled to kick-off in mid -July and run through mid -August, with the survey open for a minimum of one month. Staff will then analyze the data and bring a report to the Commission in October. 12 OCPR Commission Meeting July 7, 2021 Page 7 UNFINISHED BUSINESS: There was no Unfinished Business. NEW & MISCELLANEOUS BUSINESS: Executive Officer Report In addition to the Executive Officer's Report filed in the agenda packet, Interim Executive Officer Susan Wells provided an update on the following items: • The next OCPR Commission meeting will be held in person on Wednesday, August 7, 2021 at 2:00 p.m. at the Oakland County Board of Commissioners Auditorium, located at 1200 N. Telegraph Road, Pontiac, MI 48341 • The next OCPRC Executive Committee meeting is scheduled on Monday, July 19, 2021 at 1:00 p.m. via teleconference. • The rescheduled Normandy Oaks dedication event will be held Saturday, July 10, 2021 from 10:00 a.m.-2:00 p.m. • OCPR Golf Operations Report for April and May 2021 • Notification from the Governor's office there will be $150 million available from the American Rescue Plan for local parks and recreation agencies - specifically for parks and trails. This program will be coordinated through the Michigan Department of Natural Resources. Executive Committee Update Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting included the status of request from Fuller Oak Management LLC on its request to waive the outstanding debt for past due utilities and contractual payments from the OCPR Conference Centers; OCPR waterparks and the fact that Waterford Oaks Waterpark will not open this year; amenities at Red Oaks Waterpark, limited hours, lifeguards, and current capacity at the waterparks. Update on Parks and Recreation Director Hiring Process Chairman McGillivray advised Interim Executive Officer Sue Wells has done a greatjob helping the Commission the last several months, especially with the coordination of the interview process for the new Parks and Recreation Director. He also provided the Commission an update on the status of the interviews. Staff will contact the Commission to schedule a Special OCPR Commission meeting to conduct the second interviews with the top candidates for the Parks and Recreation Director position. ANNOUNCEMENTS: Chairman McGillivray thanked the OCPR staff for the tours of Red Oaks Park and its amenities, and for the demonstrations on lifesaving techniques which were conducted prior to the Commission meeting. ADJOURNMENT: Meeting adjourned at 2:42 p.m. Ebony Bagley, Secretary Vicky Valko, Recording Secretary 13 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 ADMINISTRATION To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Submitted: July 29, 2021 Subject: Recognition of Steve Dendler, Retired Automobile Mechanic II INTRODUCTION AND HISTORY Michael Donnellon, Chief of Parks Facilities Maintenance & Development, will be recognizing Steve Dendler for his many dedicated years of service to Oakland County Parks and Recreation at the meeting on August 4, 2021. 14 Steve Dendler- 9 years of service Automobile Mechanic 11 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA JUNE 26, 2021 COMMUNICATIONS AND MARKETING To: Chairman McGillivray and Commission Members From: Interim Executive, Officer Susan Wells Desiree Stanfield, Supervisor — Marketing and Communications Submitted: 6-26-21 Subject: Recognition of Chris Rodriguez INTRODUCTION AND HISTORY Chris Rodriguez has worked part-time for Oakland County Parks and Recreation for 27 years. He is a Seasonal Program Specialist. He has driven county buses for events and programs; cleaned and maintained the Recreation Programs and Services trucks and mobile units; painted; set up and torn down rentals at Waterford Oaks County Parks and for mobile unit rentals. However, Chris is best known as the DJ, playing music at monthly social events for individuals with disabilities. He started his career with the parks system as a DJ at Groveland Oaks for the Friday night dances, part of the Campground Recreation Program. Join us in recognizing Chris Rodriguez for his dedication and service to the residents of Oakland County. Chris is one of parks system's `unsung heroes' whose efforts and contributions deserve to be noticed 16 Staff Recognition 4 0 4 0 ,s- =gKLAND ►r ��-M Destin tion Oakland. com August 2021 Commission Meeting Great Parks for Great People C=�AKLAND COUNTY PARKS NATIONAL ASSOCIATION f'COUNTIES June 21, 2021 Ms. Jane Peterson 2800 Watkins Lake Rd Waterford, MI 48328 Dear Ms. Jane Peterson, The National Association of Counties (NACo) is pleased to grant Oakland County a 2021 Achievement Award for its program titled "Holly Oaks ORV Park" in the category of Parks and Recreation. Congratulations to everyone involved in developing this innovative program! Your hard work will yield positive results for Oakland County residents. 2021 NACo Annual Conference As a 2021 Achievement Award winner, your county is cordially invited to the NACo Achievement Awards Luncheon from 12:15 to 1:45 p.m. on July 11, 2021 at NACo's Annual Conference and Exposition, hosted both in person in Prince George's County, Md. and virtually. NACo will list each award winner in the luncheon program and stream the luncheon online for those attending virtually. Congratulations and thank you for your continued work to promote the betterment of county services and programs! We hope your county is staying safe and healthy. Thanks, Lindsey Maggard Communications Specialist National Association of Counties (NACo) P: (202) 661-8824 ImaReardCcDnaco.orF, 660 NORTH CAPITOL STREET NORTHWEST I SUITE 400 WASHINGTON, DC 20001 1 202.393.6226 FAX 202.393.2630 1 www.NACo.org OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 RECREATION PROGRAMS AND SERVICES To: Chairman McGillivray and Commission Members From: Interim Executive Officer, Susan Wells Brandy K Boyd, Chief of Recreation Programs and Services Submitted: 7-23-21 Subject: Recognition of NACo Award INTRODUCTION AND HISTORY Oakland County's response to the COVID-19 pandemic captured national recognition. The county won the Best in Category award for Civic Education and Public Information from the National Association of Counties (NACo) for its OaklandTogether COVID-19 Tribute which was hosted at Waterford Oaks County Park. The award was presented at the annual conference in Maryland July 11, 2021 Proqram Highlight: March 10th, 2021 marked one year since the first coronavirus case in Oakland County. Through the month of March, we paid tribute to the sacrifice and resilience of residents while honoring the collective pain and loss that has touched our lives as part of the #OaklandTogether COVID-19 Tribute: • Virtual Discussion and COVID-19 Update: County Executive David Coulter and Lt. Gov. Garlin Gilchrist participated in a virtual discussion about COVID-19 and the inequities people of color faced when confronting the virus. • Top County Officials Remember One Year of Living with COVID-19 video: Executive Coulter and other County officials reflect on the pandemic and discuss the tragedies, suffering and heroism many experienced since March 10, 2020. • Remembrance and Gratitude Story Maps: Crowdsourced story maps for stories and photos of those we have lost to COVID-19 on the Remembrance Map as well as appreciation for acts of kindness for frontline workers and support for local businesses on the Gratitude Map. • #OaklandTogether COVID-19 Tribute Walk: A half -mile immersive light display that paid homage to those we've lost to COVID-19, gave thanks to those who risk their lives to keep us safe, and expressed gratitude for those who have helped us through the last year. 19 Staff Recognition August 2021 Commission Meeting Great Parks for Great People QAKLAND COUNTY PARKS OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: July 23, 2021 AGENDA ITEM NO. A ADMINISTRATION Subject: COMMUNICATION ITEM — Capital Improvement Expense and Planned Use of Balance Summary and Unrestricted Net Position Projection Report INTRODUCTION: There are three items, totally $52,637 on today's agenda requiring Unrestricted Net Position funding: Water Road (Rose Township) Property Donation $25,000 CISMA Phragmites Treatments 18,345 Red Oaks Waterpark - Family Restroom 9.292 $ 52,637 In addition, the consent agenda includes an amendment to the operating budget for Budgeted Equity Adjustments in the amount of $125,093 as part of the Accounts Receivable Write-off with Fuller Oak Management. The balance of Unrestricted Net Position as of June 30, 2021 is $28,597,122. This is a decrease of ($1,114,653) from the May 31, 2021, balance of $29,711,775. The revised FY2021 Amended Budget as of June 30, 2021 is $33,480,279. The Unrestricted Net Position policy sets a recommended balance of funds to be set at 50% of the operating budget. The revised requirement of Unrestricted Net Position funds is $16,740,139. The Parks and Recreation fund is currently $11,856,983 above the policy requirement. 21 Parks and Recreation Commission FY2021 Unrestricted Net Position Forecast As of June 30, 2021 Unrestricted Net Position Balance: As of June 30, 2021 Adjust: Unrestricted Net Position $ 28,597,122 Projected operating variance (July -September 2021) $ (2,682,482) Capital Improvement and Equipment Budget Expenses to Date Remaining FY2021 Capital Equipment Budget $ 370,522 $ (373,920) $ (3,398) FY2018-FY2021 Active Capital Improvement Projects $ 3,633,946 $ (3,410,547) $ 223,399 $ 4,004,468 $ (3,784,467) $ 220,001 $ (220,001) Approved Amendments vet to be posted in PeopleSoft: None Agenda Amendments to be approved at the August meeting: Water Road (Rose Township) Property Donantion - exact amount to be determined $ (25,000) CISMA Phragmites Treatments $ (18,345) Red Oaks Waterpark - Family Restroom $ (9,292) $ (52,637) Projected Net Position Unrestricted - September 30, 2021 $ 25,642,002 Prepared by Fiscal Services 7/28/2021 10A Capital Improvement Expense-Un restricted. pdf 22 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 CONSENT AGENDA ITEM NO. 1-6 FISCAL SERVICES - P&R ACCOUNTING To: Chairman McGillivray and Commission Members From: Sue Wells, Interim Executive Officer Jennifer Adcock, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Submitted: July 21, 2021 Subject: OCPR Monthly Financial Reports (June 2021, FY2021) 1. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER June 2021 (FM 9, FY 2021) 2. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER June 2021 (FM 9, FY 2021) 3. REVENUE AND EXPENDITURE REPORT BY LINE ITEM June 2021 (FM 9, FY 2021) 4. CAPITAL EQUIPMENT REPORT June 2021 (FM 9, FY 2021) 5. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT June 2021 (FM 9, FY 2021) 6. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION June 2021 (FM 9, FY 2021) 23 Consent Agenda Item No. 1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 9 FY 2021 FOR MONTH ENDING 06/30/2021 2021 YEAR TO (OVER) %OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 21,611,300.00 21,562,804.65 48,495.35 99.8% Capital Contributions 71,675.00 46,675.00 25,000.00 65.1 % Other 746,154.00 596,041.94 150,112.06 79.9% GLEN OAKS GOLF COURSE 816,700.00 632,321.86 184,378.14 77.4% LYON OAKS GOLF COURSE 1,202,000.00 864,890.95 337,109.05 72.0% RED OAKS GOLF COURSE 350,000.00 267,363.24 82,636.76 76.4% SPRINGFIELD OAKS GOLF COURSE 737,561.00 538,201.06 199,359.94 73.0% WHITE LAKE OAKS GOLF COURSE 755,300.00 533,009.10 222,290.90 70.6% ADDISON OAKS CONFERENCE CENTER 152,000.00 22,511.17 129,488.83 14.8% GLEN OAKS CONFERENCE CENTER 128,145.00 27,474.58 100,670.42 21.4% GROVELAND OAKS CONCESSIONS 58,500.00 181.84 58,318.16 0.3% LYON OAKS CONFERENCE CENTER 43,000.00 1,074.82 41,925.18 2.5% LYON OAKS RESTAURANT SVS 199,000.00 97,535.72 101,464.28 49.0% RED OAKS WATERPARK CONCESSIONS 221,015.00 665.07 220,349.93 0.3% SPRINGFIELD OAKS RESTAURANT SV 140,000.00 53,509.26 86,490.74 38.2% WATERFORD OAKS WATERPARK CONCESSIONS 113,000.00 0.00 113,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 78,000.00 0.00 78,000.00 0.0% WHITE LAKE OAKS RESTAURANT SVS 140,500.00 50,499.98 90,000.02 35.9% OAKLAND COUNTY MARKET 190,250.00 91,935.10 98,314.90 48.3 % ADDISON OAKS PARK 744,906.00 543,005.10 201,900.90 72.9% GROVELAND OAKS PARK 1,170,968.00 752,385.00 418,583.00 64.3% HIGHLAND OAKS PARK 12,550.00 6,777.00 5,773.00 54.0% INDEPENDENCE OAKS PARK 303,346.00 216,098.05 87,247.95 71.2% LYON OAKS PARK 165,000.00 75,105.50 89,894.50 45.5% ORION OAKS PARK 136,200.00 59,588.00 76,612.00 43.8% RED OAKS DOG PARK 48,000.00 41,847.00 6,153.00 87.2% RED OAKS PARK 8,300.00 1,163.86 7,136.14 14.0% ROSE OAKS PARK 6,600.00 0.00 6,600.00 0.0% SPRINGFIELD OAKS PARK 232,000.00 122,048.77 109,951.23 52.6% WATERFORD OAKS PARK 86,800.00 34,770.00 52,030.00 40.1% HOLLY OAKS ORV PARK 573,000.00 192,500.00 380,500.00 33.6% RECREATION PROGRAMS & SERVICES 315,000.00 60,905.34 254,094.66 19.3% CATALPA OAKS PARK 30,250.00 17,140.00 13,110.00 56.7% RED OAKS WATERPARK 1,514,159.00 90,869.58 1,423,289.42 6.0% WATERFORD OAKS BMX 500.00 3,380.00 (2,880.00) 676.0% WATERFORD OAKS WATERPARK 378,600.00 0.00 378,600.00 0.0% TOTAL REVENUE 33,480,279.00 27,604,278.54 5,876,000.46 82.4% EXPENSE ADMINISTRATIVE SERVICES 9,912,397.00 4,013,587.19 5,898,809.81 40.5% PARKS PARTNERSHIP 797,570.00 0.00 797,570.00 0.0% AUDITING 41,282.00 5,767.02 35,514.98 14.0% FISCAL SERVICES ADMINISTRATION 149,335.00 103,313.91 46,021.09 69.2% FISCAL SERVICES PARKS & REC 470,771.00 270,494.38 200,276.62 57.5% GLEN OAKS GOLF COURSE 981,268.00 741,887.77 239,380.23 75.6% LYON OAKS GOLF COURSE 1,448,050.00 998,628.64 449,421.36 69.0% RED OAKS GOLF COURSE 624,169.00 409,760.91 214,408.09 65.6% SPRINGFIELD OAKS GOLF COURSE 830,468.00 526,705.46 303,762.54 63.4% WHITE LAKE OAKS GOLF COURSE 819,255.00 578,937.53 240,317.47 70.7% ADDISON OAKS CONFERENCE CENTER 246,967.00 185,297.63 61,669.37 75.0% GLEN OAKS CONFERENCE CENTER 269,300.00 146,618.22 122,681.78 54.4% GROVELAND OAKS CONCESSIONS 81,884.00 7,706.55 74,177.45 9.4% LYON OAKS CONFERENCE CENTER 216,456.00 159,489.63 56,966.37 73.7% LYON OAKS RESTAURANT SVS 293,140.00 67,599.39 225,540.61 23.1% RED OAKS WATERPARK CONCESSIONS 277,077.00 46,364.67 230,712.33 16.7% SPRINGFIELD OAKS RESTAURANT SV 256,825.00 89,511.92 167,313.08 34.9% WATERFORD OAKS WATERPARK CONCESSIONS 104,509.00 5,316.42 99,192.58 5.1% WHITE LAKE OAKS CONFERENCE CENTER 198,968.00 148,092.46 50,875.54 74.4% WHITE LAKE OAKS RESTAURANT SVS 270,550.00 89,609.00 180,941.00 33.1% OAKLAND COUNTY MARKET 212,978.00 116,755.25 96,222.75 54.8% ADDISON OAKS PARK 1,773,923.00 1,119,833.78 654,089.22 63.1% GROVELAND OAKS PARK 1,620,226.00 947,931.24 672,294.76 58.5% HIGHLAND OAKS PARK 82,580.00 58,087.24 24,492.76 70.3% INDEPENDENCE OAKS PARK 1,281,156.00 722,232.72 558,923.28 56.4% LYON OAKS PARK 341,532.00 225,230.89 116,301.11 65.9% ORION OAKS PARK 227,336.00 136,797.64 90,538.36 60.2% RED OAKS DOG PARK 142,896.00 92,150.20 50,745.80 64.5% RED OAKS PARK 211,510.00 129,527.61 81,982.39 61.2% ROSE OAKS PARK 95,343.00 75,924.73 19,418.27 79.6% SPRINGFIELD OAKS PARK 651,529.00 498,291.22 153,237.78 76.5% WATERFORD OAKS PARK 746,362.00 516,703.29 229,658.71 69.2% HOLLY OAKS ORV PARK 695,159.00 449,970.36 245,188.64 64.7% RECREATION PROGRAMS & SERVICES 1,758,767.00 931,441.40 827,325.60 53.0% CATALPA OAKS PARK 215,304.00 132,425.47 82,878.53 61.5% RED OAKS WATERPARK 1,630,953.00 578,041.56 1,052,911.44 35.4% WATERFORD OAKS BMX 19,387.00 18,145.30 1,241.70 93.6% WATERFORD OAKS WATERPARK 717,821.00 207,738.48 510,082.52 28.9% FACILITIES & MAINTENANCE 2,740,796.00 1,070,269.65 1,670,526.35 39.0% INTERNAL FUND CHARGES * 0.00 0.00 0.00 N/A TOTAL EXPENSE 33,455,799.00 16,622,186.73 16,833,612.27 49.7% REVENUE OVER/(UNDER) EXPENSE 24,480.00 10,982,091.81 * Internal Fund YTD Expense: Internal Service and other funds payments in transit 24 Consent Agenda Item No. 2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 9 FY 2021 FOR MONTH ENDING 06/30/2021 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION' W/O DEPRECIATION' ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 22,205,521.59 4,013,587.19 18,191,934.40 3,997,842.86 18,207,678.73 PARKS PARTNERSHIP 0.00 0.00 0.00 0.00 0.00 AUDITING 0.00 5,767.02 (5,767.02) 5,767.02 (5,767.02) FISCAL SERVICES ADMINISTRATION 0.00 103,313.91 (103,313.91) 103,313.91 (103,313.91) FISCAL SERVICES PARKS & REC 0.00 270,494.38 (270,494.38) 270,494.38 (270,494.38) ADMINISTRATIVE SERVICES SUB -TOTAL 22,205,521.59 4,393,162.50 17,812,359.09 4,377,418.17 17,828,103.42 GOLF: GLEN OAKS GOLF COURSE 632,321.86 741,887.77 (109,565.91) 622,506.14 9,815.72 LYON OAKS GOLF COURSE 864,890.95 998,628.64 (133,737.69) 725,793.17 139,097.78 RED OAKS GOLF COURSE 267,363.24 409,760.91 (142,397.67) 302,717.88 (35,354.64) SPRINGFIELD OAKS GOLF COURSE 538,201.06 526,705.46 11,495.60 457,578.46 80,622.60 WHITE LAKE OAKS GOLF COURSE 533,009.10 578,937.53 (45,928.43) 496,143.88 36,865.22 GOLF SUB -TOTAL 2,835,786.21 3,255,920.31 (420,134.10) 2,604,739.53 231,046.68 FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 22,511.17 185,297.63 (162,786.46) 115,431.06 (92,919.89) GLEN OAKS CONFERENCE CENTER 27,474.58 146,618.22 (119,143.64) 56,307.36 (28,832.78) GROVELAND OAKS CONCESSIONS 181.84 7,706.55 (7,524.71) 3,800.28 (3,618.44) LYON OAKS CONFERENCE CENTER 1,074.82 159,489.63 (158,414.81) 93,887.82 (92,813.00) LYON OAKS RESTAURANT SVC 97,535.72 67,599.39 29,936.33 67,092.24 30,443.48 RED OAKS WATERPARK CONCESSIONS 665.07 46,364.67 (45,699.60) 43,672.23 (43,007.16) SPRINGFIELD OAKS RESTAURANT SV 53,509.26 89,511.92 (36,002.66) 74,775.70 (21,266.44) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 5,316.42 (5,316.42) 2,652.69 (2,652.69) WHITE LAKE OAKS CONFERENCE CENTER 0.00 148,092.46 (148,092.46) 85,712.47 (85,712.47) WHITE LAKE OAKS RESTAURANT SVC 50,499.98 89,609.00 (39,109.02) 88,182.50 (37,682.52) FOOD SERVICES SUB -TOTAL 253,452.44 945,605.89 (692,153.45) 631,514.35 (378,061.91) COUNTY MARKET: OAKLAND COUNTY MARKET 91,935.10 116,755.25 (24,820.15) 114,067.04 (22,131.94) COUNTY MARKET SUB -TOTAL 91,935.10 116,755.25 (24,820.15) 114,067.04 (22,131.94) PARKS: ADDISON OAKS PARK 543,005.10 1,119,833.78 (576,828.68) 870,284.10 (327,279.00) GROVELAND OAKS PARK 752,385.00 947,931.24 (195,546.24) 702,791.68 49,593.32 HIGHLAND OAKS PARK 6,777.00 58,087.24 (51,310.24) 29,959.99 (23,182.99) INDEPENDENCE OAKS PARK 216,098.05 722,232.72 (506,134.67) 551,021.50 (334,923.45) LYON OAKS PARK 75,105.50 225,230.89 (150,125.39) 175,199.17 (100,093.67) ORION OAKS PARK 59,588.00 136,797.64 (77,209.64) 109,525.55 (49,937.55) RED OAKS DOG PARK 41,847.00 92,150.20 (50,303.20) 71,570.98 (29,723.98) RED OAKS PARK 1,163.86 129,527.61 (128,363.75) 118,772.35 (117,608.49) ROSE OAKS PARK 0.00 75,924.73 (75,924.73) 49,482.01 (49,482.01) SPRINGFIELD OAKS PARK 122,048.77 498,291.22 (376,242.45) 337,288.94 (215,240.17) WATERFORD OAKS PARK 34,770.00 516,703.29 (481,933.29) 405,608.32 (370,838.32) HOLLY OAKS ORV PARK 192,500.00 449,970.36 (257,470.36) 443,363.97 (250,863.97) PARKS SUB -TOTAL 2,045,288.28 4,972,680.92 (2,927,392.64) 3,864,868.56 (1,819,580.28) RECREATION: RECREATION PROGRAMS & SERVICES 60,905.34 931,441.40 (870,536.06) 898,302.13 (837,396.79) CATALPA OAKS PARK 17,140.00 132,425.47 (115,285.47) 63,703.90 (46,563.90) RED OAKS WATERPARK 90,869.58 578,041.56 (487,171.98) 432,879.21 (342,009.63) WATERFORD OAKS BMX 3,380.00 18,145.30 (14,765.30) 16,731.76 (13,351.76) WATERFORD OAKS WATERPARK 0.00 207,738.48 (207,738.48) 163,002.90 (163,002.90) RECREATION SUB -TOTAL 172,294.92 1,867,792.21 (1,695,497.29) 1,574,619.90 (1,402,324.98) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 1,070,269.65 (1,070,269.65) 1,026,860.73 (1,026,860.73) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 1,070,269.65 (1,070,269.65) 1,026,860.73 (1,026,860.73) OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB -TOTAL 0.00 0.00 0.00 0.00 0.00 TOTAL 27, 604,278.54 16, 622,186.73 10,982, 091.81 14,194,088.28 13,410,190.26 * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakaov.com/matbudifiscal/Paaes/info Dub/Darks.asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 25 Consent Agenda Item No. 3 11 PARKS AND REC DEPART Run On: 07/21/2021 at 01:44 PM COUNTY OF OAKLAND June, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 06/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage REVENUES TAXES 601208 Delinquent Tax Prior Years 25,000.00 290,250.00 683,797.63 393,547.63 235.59% 601637 Property Tax Levy 13,740,000.00 21,321,050.00 20,879,007.02 (442,042.98) 97.93% TOTAL TAXES 13,765,000.00 21,611,300.00 21,562,804.65 (48,495.35) 99.78% SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS - - - 0.00% FEDERAL GRANTS TOTAL FEDERAL GRANTS - - - 0.00% STATE GRANTS 615572 State Capital Grants 199,000.00 (199,000.00) 0.00% TOTAL STATE GRANTS - 199,000.00 - (199,000.00) 0.00% OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share 250,000.00 250,000.00 327,988.66 77,988.66 131.20% TOTAL OTHER INTERGOVERNMENTAL REVENUES 250,000.00 250,000.00 327,988.66 77,988.66 131.20% CHARGES FOR SERVICES 630084 Antenna Site Management 66,306.00 66,306.00 67,679.98 1,373.98 102.07% 630301 Commission Contracts 40,750.00 40,750.00 14,048.58 (26,701.42) 34.48% 630308 Commission Food Services 78,495.00 78,495.00 1,507.30 (76,987.70) 1.92% 630469 Deck Tennis 4,000.00 4,000.00 7,210.00 3,210.00 180.25% 630644 Entrance Fees Gen Admission 1,825,000.00 1,825,000.00 47,230.00 (1,777,770.00) 2.59% 630651 Entrance Fees Swimming Class 13,000.00 13,000.00 - (13,000.00) 0.00% 630693 Fees Camping 1,554,000.00 1,554,000.00 1,108,184.12 (445,815.88) 71.31% 630700 Fees Day Use 1,092,100.00 1,092,100.00 661,063.00 (431,037.00) 60.53% 630707 Fees Driving Range 93,000.00 93,000.00 70,808.00 (22,192.00) 76.14% 630847 Greens Fees 2,436,500.00 2,436,500.00 1,926,304.76 (510,195.24) 79.06% 631001 Interest on Delinquent Taxes (1,000.00) (1,000.00) (253.70) 746.30 25.37% 631127 Maintenance Contracts 8,000.00 8,000.00 6,012.32 (1,987.68) 75.15% 631253 Miscellaneous 3,815.00 3,815.00 3,305.26 (509.74) 86.64% 631330 NSF Check Fees 25.00 25.00 - (25.00) 0.00% 631743 Refunds Miscellaneous 4,900.00 4,900.00 2,524.62 (2,375.38) 51.52% 631771 Reimb 3rd Parry 200.00 200.00 1,014.98 814.98 507.49% 631799 Reimb Contracts 278,100.00 278,100.00 55,844.43 (222,255.57) 20.08% 631911 Rent House 71,125.00 71,125.00 46,913.00 (24,212.00) 65.96% 631918 Rental Equipment 79,400.00 79,400.00 20,608.00 (58,792.00) 25.95% 631925 Rental Facilities 649,700.00 649,700.00 301,765.50 (347,934.50) 46.45% 631932 Rental Golf Carts 1,152,000.00 1,152,000.00 714,055.40 (437,944.60) 61.98% 631946 Rental Units or Events 173,000.00 173,000.00 39,895.00 (133,105.00) 23.06% 632037 Sales Retail 1,095,500.00 1,095,500.00 319,056.41 (776,443.59) 29.12% 632128 Special and Sanctioned Races - - 1,666.00 1,666.00 0.00% 632135 Special Contracts 172,500.00 172,500.00 25,839.00 (146,661.00) 14.98% 632261 Temporary Licenses 7,000.00 7,000.00 26,300.00 19,300.00 375.71% 632443 Water Feature Ride 6,000.00 6,000.00 - (6,000.00) 0.00% 632471 Weekly Races - - 1,713.00 1,713.00 0.00% TOTAL CHARGES FOR SERVICES 10,903,416.00 10,903,416.00 5,470,294.96 (5,433,121.04) 50.17% EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES - - 0.00% INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY - - - 0.00% CONTRIBUTIONS 650104 Contributions Operating 800.00 2,844.00 3,875.00 1,031.00 136.25% 650105 Contributions -State Grants 30,000.00 30,000.00 - (30,000.00) 0.00% 650305 Sponsorships 82,500.00 82,500.00 (82,500.00) 0.00% 26 11 PARKS AND REC DEPART Run On: 07/21/2021 at 01:44 PM COUNTY OF OAKLAND June, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 06/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage TOTAL CONTRIBUTIONS 113,300.00 115,344.00 3,875.00 (111,469.00) 3.36% INVESTMENT INCOME 655077 Accrued Interest Adjustments 40,000.00 20,000.00 (28,856.38) (48,856.38) -144.28% 655385 Income from Investments 400,000.00 238,000.00 168,542.23 69,457.77) 70.82% TOTAL INVESTMENT INCOME 440,000.00 258,000.00 139,685.85 118,314.15) 54.14% OTHER REVENUE 670114 Cash Overages - - 135.30 135.30 0.00% 670456 Prior Years Adjustments 43,559.00 43,563.89 4.89 100.01 % 670570 Refund Prior Years Expenditure 2,027.00 2,326.63 299.63 114.78% 670627 Sale of Equipment - 997.33 997.33 0.00% 670741 Sale of Scrap - 539.13 539.13 0.00% TOTAL OTHER REVENUES 45,586.00 47,562.28 1,976.28 104.34% GAIN(LOSS) EXCHANGE OF ASSETS 675356 Loss on Sale of Equipment - (31,448.76) (31,448.76) 0.00% 675660 Gain on Sale of Vehicles 10,882.90 10,882.90 0.00% TOTAL GAIN(LOSS) EXCHANGE OF ASSETS - (20,565.86) (20,565.86) 0.00% CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions 71,675.00 46,675.00 (25,000.00) 65.12% TOTAL CAPITAL CONTRIBUTIONS 71,675.00 46,675.00 (25,000.00) 65.12% INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - 0.00% PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS - - 0.00% TRANSFERSIN 695500 Transfers In 25,958.00 25,958.00 100.00% TOTAL TRANSFERS IN 25,958.00 25,958.00 100.00% PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,611,046.00 - - 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,611,046.00 0.00% TOTAL REVENUES 28,082,762.00 33,480,279.00 27,604,278.54 (5,876,000.46) EXPENDITURES SALARIES 702010 Salaries Regular 10,773,462.00 11,525,829.00 5,274,036.84 6,251,792.16 45.76% 702030 Holiday 222,800.88 (222,800.88) 0.00% 702050 Annual Leave 188,085.53 (188,085.53) 0.00% 702080 Sick Leave 90,489.10 (90,489.10) 0.00% 702100 Retroactive - - 802.44 (802.44) 0.00% 702110 Per Diem 9,500.00 9,500.00 6,300.00 3,200.00 66.32% 702140 Other Miscellaneous Salaries - - 44,062.53 (44,062.53) 0.00% 702190 Workers Compensation Pay 506.79 (506.79) 0.00% 702200 Death Leave 7,706.78 (7,706.78) 0.00% 702300 Disaster Non -Prod Salaries - - 36,721.28 (36,721.28) 0.00% 712020 Overtime 179,900.00 179,900.00 79,323.45 100,576.55 44.09% 712040 Holiday Overtime 1,000.00 1,000.00 6,036.59 (5,036.59) 603.66% 712090 On Call 30,300.00 30,300.00 47,314.72 (17,014.72) 156.15% TOTAL SALARIES 10,994,162.00 11,746,529.00 6,004,186.93 5,742,342.07 51.11% FRINGE BENEFITS 27 11 PARKS AND REC DEPART Run On: 07/21/2021 at 01:44 PM COUNTY OF OAKLAND June, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 06/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 722740 Fringe Benefits 3,842,419.00 3,842,669.00 - 3,842,669.00 0.00% 722750 Workers Compensation 116,443.05 (116,443.05) 0.00% 722760 Group Life 8,279.21 (8,279.21) 0.00% 722770 Retirement 1,103,815.32 (1,103,815.32) 0.00% 722780 Hospitalization 647,681.01 (647,681.01) 0.00% 722790 Social Security 329,101.79 (329,101.79) 0.00% 722800 Dental 63,499.89 (63,499.89) 0.00% 722810 Disability 61,138.44 (61,138.44) 0.00% 722820 Unemployment Insurance 5,955.86 (5,955.86) 0.00% 722850 Optical - - 6,066.35 (6,066.35) 0.00% 722900 Fringe Benefit Adjustments 5,656.00 110,322.00 - 110,322.00 0.00% TOTAL FRINGE BENEFITS 3,848,075.00 3,952,991.00 2,341,980.92 1,611,010.08 59.25% TOTAL CONTROLLABLE PERSONNEL 14,842,237.00 15,699,520.00 8,346,167.85 7,353,352.15 CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 3,058.00 6,448.51 (3,390.51) 210.87% 730044 Adj Prior Years Revenue - 4,671.00 4,670.92 0.08 100.00% 730072 Advertising 105,000.00 105,000.00 50,135.95 54,864.05 47.75% 730114 Auction Expense - - 282.48 (282.48) 0.00% 730121 Bank Charges 5,000.00 5,000.00 1,924.52 3,075.48 38.49% 730198 Building Maintenance Charges 556,450.00 591,735.00 403,374.25 188,360.75 68.17% 730240 Cash Shortage - - 496.95 (496.95) 0.00% 730247 Charge Card Fee 161,750.00 161,750.00 111,707.02 50,042.98 69.06% 730373 Contracted Services 99,900.00 109,950.00 95,289.05 14,660.95 86.67% 730429 Custodial Services 25,250.00 25,250.00 9,814.73 15,435.27 38.87% 730562 Electrical Service 590,750.00 590,750.00 275,083.58 315,666.42 46.57% 730611 Employees Medical Exams 1,170.00 1,170.00 504.96 665.04 43.16% 730646 Equipment Maintenance 460,500.00 460,500.00 290,225.51 170,274.49 63.02% 730653 Equipment Rental 107,290.00 118,240.00 152,700.80 (34,460.80) 129.14% 730786 Garbage and Rubbish Disposal 48,900.00 48,900.00 22,106.19 26,793.81 45.21% 730789 General Program Administration 918,450.00 764,095.00 - 764,095.00 0.00% 730814 Grounds Maintenance 1,069,550.00 1,360,113.00 1,029,612.37 330,500.63 75.70% 730926 Indirect Costs 1,023,000.00 1,023,000.00 656,893.50 366,106.50 64.21% 731059 Laundry and Cleaning 16,895.00 16,895.00 8,982.32 7,912.68 53.17% 731073 Legal Services 500.00 500.00 976.99 (476.99) 195.40% 731115 Licenses and Permits 33,275.00 33,275.00 24,659.10 8,615.90 74.11% 731136 Logos Trademarks Intellect Prp 5,025.00 5,025.00 5,146.60 (121.60) 102.42% 731143 Mail Handling -Postage Svc - - 233.76 (233.76) 0.00% 731213 Membership Dues 18,520.00 18,520.00 9,070.27 9,449.73 48.98% 731241 Miscellaneous 25,550.00 25,675.00 9,154.39 16,520.61 35.65% 731269 Natural Gas 179,650.00 179,650.00 108,123.23 71,526.77 60.19% 731339 Periodicals Books Publ Sub 850.00 850.00 166.66 683.34 19.61% 731346 Personal Mileage 15,400.00 15,400.00 3,610.02 11,789.98 23.44% 731388 Printing 68,050.00 68,050.00 22,326.02 45,723.98 32.81% 731500 Public Information 50,835.00 50,835.00 16,181.91 34,653.09 31.83% 731577 Refund Prior Years Revenue - - 35,600.00 (35,600.00) 0.00% 731626 Rent 54,415.00 54,415.00 - 54,415.00 0.00% 731633 Rental Property Maintenance 13,600.00 13,600.00 3,888.26 9,711.74 28.59% 731689 Security Expense 1,172,942.00 1,172,942.00 742,893.73 430,048.27 63.34% 731780 Software Support Maintenance 16,480.00 16,480.00 10,891.89 5,588.11 66.09% 731836 Sponsorship 8,700.00 8,700.00 2,500.00 6,200.00 28.74% 731878 Sublet Repairs 600.00 600.00 - 600.00 0.00% 731941 Training 45,925.00 45,925.00 14,678.31 31,246.69 31.96% 732018 Travel and Conference 50,500.00 50,500.00 4,658.25 45,841.75 9.22% 732020 Travel Employee Taxable Meals 600.00 600.00 - 600.00 0.00% 732039 Twp and City Treas Bonds 2,500.00 2,500.00 3,663.24 (1,163.24) 146.53% 732046 Uncollectable Accts Receivable - - 423.00 (423.00) 0.00% 732102 Water and Sewage Charges 274,250.00 274,250.00 159,878.90 114,371.10 58.30% 732165 Workshops and Meeting 1,750.00 1,750.00 88.42 1,661.58 5.05% TOTAL CONTRACTUAL SERVICES 7,229,772.00 7,430,119.00 4,299,066.56 3,131,052.44 57.86% 28 11 PARKS AND REC DEPART Run On: 07/21/2021 at 01:44 PM COUNTY OF OAKLAND June, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 06/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage NON DEPARTMENTAL TOTAL NON DEPARTMENTAL - - - - 0.00% COMMODITIES 750063 Custodial Supplies 79,550.00 79,550.00 30,830.48 48,719.52 38.76% 750140 Employee Footwear 7,140.00 7,140.00 3,095.76 4,044.24 43.36% 750154 Expendable Equipment 134,400.00 133,077.00 75,923.44 57,153.56 57.05% 750287 Maintenance Supplies 3,300.00 3,300.00 1,680.65 1,619.35 50.93% 750385 Merchandise 487,600.00 487,600.00 140,572.87 347,027.13 28.83% 750392 Metered Postage 8,000.00 8,000.00 3,712.25 4,287.75 46.40% 750399 Office Supplies 47,400.00 47,400.00 22,673.29 24,726.71 47.83% 750448 Postage -Standard Mailing - - 44.00 (44.00) 0.00% 750476 Recreation Supplies 113,800.00 113,800.00 37,457.04 76,342.96 32.91% 750504 Small Tools 119,975.00 119,975.00 62,436.39 57,538.61 52.04% 750511 Special Event Supplies 143,400.00 143,674.00 47,126.43 96,547.57 32.80% 750581 Uniforms 68,850.00 68,850.00 37,757.44 31,092.56 54.84% TOTAL COMMODITIES 1,213,415.00 1,212,366.00 463,310.04 749,055.96 38.22% CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - - 0.00% DEPRECIATION 761042 Depreciation Park Improvements 1,746,537.00 1,954,437.00 1,387,281.47 567,155.53 70.98% 761084 Depreciation Buildings 841,250.00 901,150.00 723,622.07 177,527.93 80.30% 761121 Depreciation Equipment 248,610.00 415,610.00 307,817.69 107,792.31 74.06% 761156 Depreciation Vehicles 38,400.00 18,100.00 9,377.22 8,722.78 51.81% TOTAL DEPRECIATION 2,874,797.00 3,289,297.00 2,428,098.45 861,198.55 73.82% INTERGOVERNMENTAL 762011 Transfer to Municipalities 276,320.00 797,570.00 797,570.00 0.00% TOTAL INTERGOVERNMENTAL 276,320.00 797,570.00 797,570.00 0.00% BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - - - 0.00% PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS 0.00% INTEREST ON DEBT TOTAL INTEREST ON DEBT 0.00% PAYING AGENT FEES TOTAL PAYING AGENT FEES 0.00% PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT 0.00% DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED 0.00% TOTAL CONTROLLABLE OPERATING 11,594,304.00 12,729,352.00 7,190,475.05 5,538,876.95 INTERNAL SERVICES 771639 Drain Equipment 27,000.00 27,000.00 21,538.25 5,461.75 79.77% 773630 Info Tech Development 25,000.00 25,000.00 27,249.50 (2,249.50) 109.00% 774636 Info Tech Operations 573,327.00 573,327.00 407,055.86 166,271.14 71.00% 774637 Info Tech Managed Print Svcs 28,950.00 28,950.00 11,347.03 17,602.97 39.20% 774677 Insurance Fund 252,050.00 252,050.00 232,651.42 19,398.58 92.30% 775754 Maintenance Department Charges 78,500.00 78,500.00 22,510.44 55,989.56 28.68% 11 PARKS AND REC DEPART Run On: 07/21/2021 at 01:44 PM Account Account Title 776659 Motor Pool Fuel Charges 776661 Motor Pool 778675 Telephone Communications TOTAL INTERNAL SERVICES TOTAL INTERNAL SUPPORT TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS 796500 Budgeted Equity Adjustments TOTAL BUDGETED EQUITY ADJUSTMENTS TOTAL EXPENDITURES COUNTY OF OAKLAND June, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 06/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget 89,820.00 89,820.00 34,238.06 55,581.94 410,754.00 410,754.00 230,753.40 180,000.60 130,820.00 130,820.00 98,199.87 32,620.13 1,616,221.00 1,616,221.00 1,085,543.83 530,677.17 1,616,221.00 1,616,221.00 1,085,543.83 530,677.17 30,000.00 30,000.00 30,000.00 30, 000.00 30, 000.00 30, 000.00 - 3,405,186.00 3,405,186.00 3,405,186.00 - 3,405,186.00 28,082,762.00 33,480,279.00 16,62Z 186.73 16,858,092.27 Percentage 38.12% 56.18% 75.06% 67.17% 0.00% 0.00% 0.00% 0.00% 30 Consent Agenda Item No. 4 OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital Equipment Report Fiscal Month 9, FY2021, as of 6/30/2021 *** Please inform Fiscal Services of any planned changes in budgeted purchases *** Date Budget Actual Projected Approved Qty. Center Item Category Budget Expense Expense 06/03/20 1 ADD Zero Turn Mower P EQP 14,000.00 18,116.00 - 06/03/20 1 ADD Utility Vehicle P_EQP 9,500.00 9,781.99 - ADD Total 23,500.00 27,897.99 - 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 - 06/03/20 1 FM Generator P EQP 27,000.00 28,163.00 - FM Total 98,325.00 101,573.00 - 06/03/20 1 CAT Utility Vehicle w/top P_EQP 12,000.00 12,814.36 - CAT Total 12,000.00 12,814.36 - 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 - 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 - 06/03/20 1 GLG Turbine Blower P EQP 8,000.00 7,964.66 - GLG Total 27,000.00 23,621.76 - 06/03/20 1 GRV Zero Turn Mower P EQP 14,000.00 13,629.00 - 06/03/20 1 GRV Dump Trailer P_EQP 9,000.00 7,201.00 - GRV Total 23,000.00 20,830.00 - 06/03/20 1 LYG Fairway Mower P_EQP 58,000.00 62,074.68 - 06/03/20 1 LYG Greens Mower P EQP 38,000.00 38,944.91 - LYG Total 96,000.00 101,019.59 - 06/03/20 1 ORN Zero Turn Mower P EQP 14,000.00 13,127.00 - ORN Total 14,000.00 13,127.00 - 06/03/20 1 REC Trailer P EQP 11,000.00 7,014.00 - 05/05/21 1 REC Movie Screen and Audio Transmitter P EQP 16,697.00 16,697.00 - REC Total 27,697.00 23,711.00 - 06/03/20 1 SPG Turbine Blower P EQP 8,000.00 7,964.66 - SPG Total 8,000.00 7,964.66 - 06/03/20 1 WTR Utility Vehicle P_EQP 9,000.00 7,828.55 - WTR Total 9,000.00 7,828.55 - 06/03/20 1 WLG Greens Mower P EQP 32,000.00 33,532.42 - WLG Total 32,000.00 33,532.42 - Grand Total 370,522.00 373,920.33 - (Over)/Under Budget Comments (4,116.00) V#1488914 Asset ID# 13384 (281.99) V#1499915 Asset ID# 13433 (4,397.99) V#1479392 Asset ID#13346. (1,042.50) V#1490227 Addition to asset (cover). V#1479392 AssetlD#13365. (1,042.50) V#1490227 Addition to asset (cover) (1,163.00) V#1507016 Asset ID# 13484 (3,248.00) (814.36) V#1499917 Asset ID# 13434 (814.36) 1,671.45 V#1500579 Asset ID# 13440 1,671.45 V#1500579 Asset ID# 13458 35.34 V#1499918 Asset ID# 13435 3,378.24 371.00 V#1506140 Asset ID# 13473 1,799.00 V#1491490 Asset ID# 13396 2,170.00 (4,074.68) V#1507014 Asset ID# 13483 (944.91) V# 1511794 Asset ID# 13509 (5,019.59) 873.00 V#1499920 Asset ID# 13436 873.00 3,986.00 V#1511168 Asset ID# 13506 - V#1535140 Asset lD#13601 3,986.00 35.34 V#1495975 Asset ID# 13412 35.34 1,171.45 V#1535132 Asset ID# 13600 1,171.45 (1,532.42) V# 1511788 Asset ID# 13508 (1,532.42) (3,398.33) 31 Consent Agenda Item No. 5 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2021 Actuals with 5-Year Average Actuals) As of June 30, 2021 Unrestricted Net FY2p21 Amended Position 10/1/20 Budget October November December January February March April May June July August September YEAR TO DATE REVENUES: 5-YEAR AVERAGE REVENUE $436,459 $161,009 $1,079,094 $7,393,102 $2,459,070 $1,876,231 $1,498,218 $1,329,199 $1,753,125 $1,983,312 $1,697,718 $1,544,654 Percentage of Total 1.88% 0.69% 4.65% 31.85% 10.59% 8.08% 6.45% 5.73% 7.55% 8.54% 7.31% 6.65% Amended Budget/Alottment $33,480,279 $629,557 $232,243 $1,556,507 $10.663,956 $3,547,011 $2,706,313 $2,161,059 $1,917,262 $2,528.743 $2.860,768 $2,448,822 $2,228,040 $33,480,279 Actual Revenues by Controllable Cateeorv: Taxes $1,629 $2,067 $91,051 $9,512,453 $7,542,922 $2,653,728 $677,690 $389,566 $691,699 $21,562,805 Intergovernmental Revenues $0 $0 $0 $0 $0 $0 $140,126 $187,863 $0 $327,989 Charges for Services $552,943 $220,447 $94,934 $202,916 $132,365 $314,386 $1,096,917 $1,506,925 $1,348,462 $5,470,295 Contributions and Capital Contributions $0 $100 $1,500 $180 $46,675 $0 $20 $2,075 $0 $50,550 Investment Income $15,521 $15,338 $12,830 $10,393 $9,726 $8,028 $10,820 $52,149 $6,471 $13,931 $139,686 Other Revenue 272483808 $10,529 $2,032 $43,906 $885 $5 ($8,805) $16 $33 ($21,604) $26,996 Transfers In $0 $0 $0 $0 $25,958 $0 $o $0 $0 $25,958 Total Actuals $580,439 $237,477 $241,784 $9,726,160 $7,755,953 $2,970,128 $1,966,918 $2,092,932 $2,032,498 $0 $0 $0 $27,604,279 Avg. Monthly Revenue Over/(Under) ($49,117) $5,234 ($1,314,723) ($937,797) $4,208,942 $263,815 ($194,141) $175,670 ($496,255) $1,661,629 EXPENSES: 5-YEAR AVERAGE EXPENSE $1,553,168 $1,545,894 $1,853,026 $1,550,459 $1,433,759 $1,993,708 $1,790,165 $2,149,129 $2,881,255 $2,590,014 $2,586,943 $3,085,707 Percentage of Total 6.21% 6,18% 7.41% 6.20% 5,73% 7.97% 7.16% 8.59% 11.52% 10.35% 10.34% 12.34% Amended Budget/Alottment $33,480,279 $2,078,928 $2,069,192 $2,480,290 $2,075,302 $1,919,098 $2,668,595 $2,396,150 $2,876,627 $3,856,584 $3,466,756 $3,462,511 $4,130,245 $33,480,279 Actual Expenses by Controllable Cateeorv: Salaries 612,263.93 641,710.25 523,114.96 727,308.33 525,159.37 560,403.36 657,044.08 825,891.31 $ 931,291.34 $6,004,187 Fringe Benefits 216,201.60 246,566.54 237,539.55 365,811.09 250,289.24 252,542.61 249,823.25 260,547.65 262,659.39 $2,341,981 Contractual Services 42,465.30 488,408.96 555,537.37 424,868.65 317,229.35 634,701.66 351,773.31 305,834.44 1,178,247.52 $4,299,067 Commodities 37,585.58 13,147.64 15,653.03 10,957.33 16,041.49 26,814.01 67,038.20 92,144.55 183,928.21 $463,310 Depreciation 273,070.30 273,070.29 273,651.27 278,317.65 282,037.60 211,154.73 278,514.31 278,514.31 279,767.99 $2,428,098 Internal Services 64,669.92 56,823.56 234,191.86 49,262.72 51,770.52 193,361.45 52,874.77 140,292.16 242,296.87 $1,085,544 Intergovernmental - - $0 Transfers Out $0 Actuals $1,246,257 $1,719,727 $1,839,688 $1,856,526 $1,442,528 $1,878,978 $1,657,068 $1,903,224 $3,078,191 $0 $0 $0 $16,622,187 Avg. Monthly Expenses (Over)/Under $832,671 $349,465 $640,602 $218,777 $476,571 $789,617 $739,082 $973,402 $778,393 $5,798,580 Total Avg Monthly Favorability/(Unfavorability) $783,554 $354,699 ($674,120) ($719,020) $4,685,513 $1,053,432 $544,942 $1,149,072 $282,138 $7,460,209 TOTALS: Monthly Actual Revenue Over/(Under) Expenses ($665,817) ($1,482,251) ($1,597,904) $7,869,634 $6,313,425 $1,091,150 $309,850 $189,708 ($1,045,703) $0 $0 $0 $10,982,092 Cumulative Actual Revenue Over/(Under) Expenses ($665,817) ($2,148,068) ($3,745,972) $4,123,662 $10,437,087 $11,529,238 $11,838,097 $12,027,795 $10,982,092 Unrestricted Net Position $18,603,825 $ 18,130,809 $ 16,549,558 $ 14,242,676 $ 22,085,747 $ 28,321,404 $ 29,211,373 $ 29,372,594 $ 29,711,775 $28,597,122 Projected Operating Variance- June through September $ (605,988) $ (1,013,689) $ (1,902,205) $ (3,521,882) Add: Depreciation $ 279,800 $ 279,800 $ 279,800 $ 839,400 Projected impact on net position from operations $ (326,188) $ (733,889) $ (1,622,405) ($2,682,482) Prepared by Fiscal Services 7/27/2021 15 MACR Report Monthly Average Comparison agrt (MACR) Consent Agenda Item No. 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of July 21, 2021) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000003411 ADD Maint Yard Paving 3/19/2021 6/21/2021 $29,106.00 $26,392.00 $2,714.00 90.68% 100000002821 CAT Storage Electrical 7/12/2018 10/4/2019 $52,056.00 $27,200.00 $24,856.00 52.25% 100000003412 GRV Bball Court Paving 3/19/2021 3/19/2021 $14,652.00 $0.00 $14,652.00 0.00% 100000003071 GRV Ped Bridge Repl (150') 11/13/2019 10/19/2020 $18,352.00 $18,352.00 $0.00 100.00% 100000003171 HRV Contact Station 5/4/2020 3/31/2021 $20,000.00 $737.59 $19,262.41 3.69% 100000003172 HRV Parking Lot Dev 5/4/2020 6/17/2021 $226,244.00 $234,316.49 ($8,072.49) 103.57% 100000003414 IND Bailey Boundary Fence 3/22/2021 5/6/2021 $8,000.00 $7,120.00 $880.00 89.00% 100000002915 IND Bailey House Conv Mitigat 11/30/2018 3/29/2021 $40,000.00 $66,449.36 ($26,449.36) 166.12% 100000003168 IND Network Upgrade 5/4/2020 9/30/2020 $30,000.00 $30,000.00 $0.00 100.00% 100000003302 RDP Emergency HVAC Repl 11/13/2020 6/16/2021 $16,900.00 $14,062.00 $2,838.00 83.21% 100000002958 RWP Child Wtr Struct Repl 3/25/2019 6/24/2021 $1,599,540.00 $1,591,968.71 $7,571.29 99.53% 100000003160 RWP San. Pump Station 4/28/2020 6/15/2021 $268,464.00 $266,423.42 $2,040.58 99 24% 100000003259 RWP Shade Structure 9/10/2020 2/19/2021 $39,357.00 $35,369.00 $3,988.00 89 87% 100000003324 RWP Spl Pad Family Restroom 12/9/2020 7/1/2021 $277,021.00 $285,185.33 ($8,164.33) 102.95% 100000003070 SAC HVAC Replacement 11/13/2019 6/30/2021 $433,785.00 $416,796.78 $16,988.22 96.08% 100000003128 SAC Millpond Dam Restoration 3/26/2020 7/14/2021 $228,240.00 $140,806.64 $87,433.36 61.69% 100000003227 SAC Network Upgrade 6/25/2020 6/30/2021 $15,000.00 $8,148.16 $6,851.84 54.32% 100000002959 SAC Stormwater Imp 3/25/2019 10/22/2019 $27,027.00 $24,789.00 $2,238.00 91.72% 100000003357 SAC Water System Well Replc 1/25/2021 7/14/2021 $223,202.00 $196,171.97 $27,030.03 87 89% 100000003363 SPG Park House Roof Rpl 1/27/2021 7/20/2021 $7,000.00 $5,258.27 $1,741.73 75.12% 100000003478 Troy Property Acquisition 7/3/2021 7/14/2021 $60,000.00 $15,000.00 $45,000.00 25.00% $3,633,946.00 $3,410,546.72 $223,399.28 FY2021 Projects Closed to Date: Closed/Capitalized: CIP Project # Description Amount 100000003093 ACC Electrical Improvements $ 368,376.34 100000003396 ADD Maint. Well Replacement $ 9,719.60 100000002754 CAT Perimeter Path $ 161,622.70 100000002755 CAT Sports Field Grading Irr 480,670.00 100000003170 HRV Mt Magna Dev $ 86,420.19 100000003076 LYC Drain System Repl $ 10,108.60 100000003258 LYG Irrig. Well Replacement $ 34,506.64 100000002880 RWP Wave Pool Duct Rpl $ 18,915.00 100000002532 SAC Water quality Imp, $ 926,195.01 100000002853 SPG Roof Replacement $ 47,481.55 100000002856 SPR Roof Replacement $ 47,327.54 $2,191,343.17 Capital Improvement Total: (as of July 21, 2021) $5,601,889.89 Prepared by Fiscal Services: 7/28/2021 16 Capital Improvement Projects Budget to Actual CIP - Budget to Actual Report 33 Consent Agenda Item No. 7 Oakland County Parks and Recreation Commission FY2021 Maintenance Management Plan BUDGET TO ACTUAL EXPENSE REPORT As of July 21, 2021 Cost Adopted Adjusted Expended Budget - Title Center Budget Budget Amount Balance ADM ADA Maintenance Program $20,000 $2,410 $0 $2,410 ADM Fenceline Repair Program $20,000 $20,000 $0 $20,000 ADM Roof Repair Program $20,000 $20,000 $16,752 $3,248 LYC Conference Center Roof Repair $423 $423 ACC Emergency Fire Pump Rebuild/Repair $18,000 $16,329 ADM Asset Removal Program $30,000 $59,796 $33,357 $26,439 IND Oakhill Residence $30,000 $1,129 WTR Greenhouse Demolition $8,850 $10,050 W LG Rental Home Demoltion $20,946 $22,178 ADM Pavement Maintenance Program $90,000 $46,242 $29,893 $16,349 ADD Buhl Trail Asphalt Repairs $6,600 $8,775 SPG Cart Barn Asphalt Repairs $13,365 GRV Skate Park Resurfacing $2,673 $3,120 GRV Trail Asphalt Repairs $15,422 $17,999 IND River View/Hawks View Asphalt Repairs $7,700 ADM Contingency $482 ADM Signage Replacement Program $15,000 $15,000 $0 $15,000 ADM Arc Flash Compliance Program Phase IV $50,000 $50,000 $0 $50,000 FM NR Forestry Program $125,000 $125,000 $97,944 $27,056 FM NR Freshwater Stewardship Program $40,000 $40,000 $2,200 $37,800 FM NR Natural Area Stewardship Program $280,000 $280,000 $143,395 $136,605 FM NR Wildlife Management Program $2,750 $2,750 $2,750 FM NR Aerial Deer Survey (2021) $0 $6,480 $6,480 $0 FM NR CISMA $0 $39,896 $1,754 $38,142 ACC Conference Center Stucco Repair $10,000 $10,000 $10,000 ADD Adam's Lake Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 ADD Disc Golf Course Upgrade $30,000 $30,000 $30,000 GLC Window and Door Replacement $50,000 $50,000 $50,000 GRV Cabin 5 - HVAC Replacement $4,000 $4,000 $4,587 ($587) GRV Matthews Island Bridge - Structural Inspection $1,850 $1,850 $3,447 ($1,597) Paradise Island Long Span Bridge - Structural GRV Inspection/Repair $2,350 $2,350 $3,557 ($1,207) IND Maintenance Yard Screening and Landscaping $20,000 $20,000 $20,000 IND River Loop Bridge - Structural Inspection $5,000 $5,000 $2,500 $2,500 ORN Dog Wash Station - Concrete Expansion $2,500 $2,500 $2,500 RWP Waterpark Bridge - Structural Inspection $10,000 $10,000 $5,200 $4,800 SAC Ellis Barn Painting $110,000 $110,000 $32,566 $77,434 SAC Rotary Park Bridge - Structural Inspection $1,250 $1,250 $1,400 ($150) WCM Market Pavilion - Structural Inspection $5,000 $5,000 $3,200 $1,800 WTR Lookout Lodge Deck - Structural Inspection $2,500 $2,500 $2,500 $0 WWP Waterpark Bridge - Structural Inspection $2,500 $2,500 $3,100 ($600) Totals $952,200 $920,648 $392,077 $535,051 Note: Program amounts may be allocated to multiple project locations. 34 0�11I,I A,1\IDlel9111111J►1\1�_1;i►� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 CONSENT AGENDA ITEM NO. 8 ADMINISTRATION — BUSINESS OPERATIONS To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Phil Castonia, Chief of Business Operations Submitted: July 29, 2021 Subject: Consent Agenda - Receive and File - Parks Purchasing Activity Reports INTRODUCTION AND HISTORY Today staff will present a monthly status report on the Purchasing Activity from Month 8 of Fiscal Year 2021 (May 2021) for Parks and Recreation. ATTACHMENTS - Monthly Purchasing Expenditure Report - May 2021 - Monthly Contract Activity Log Expenditure Report - May 2021 STAFF RECOMMENDATION Receive and File 35 Consent Agenda Item No. 8 FM Department Title Account Title Trans. Amount Vendor Name 8 Addison Oaks Conference Ctr Depreciation Buildings $ 6,787.41 Not Vendor Related 8 Administrative Services Contracted Services $ 6,740.00 ROWE Professional Services Company 8 Administrative Services Security Expense $ 5,726.70 Not Vendor Related 8 Capital Improvement Capital Improvement Program $ 6,220.50 Not Vendor Related 8 Capital Improvement Capital Improvement Program $ 9,737.98 CE Gleeson Constructors Inc 8 Capital Improvement Capital Improvement Program $ 5,720.00 RMD Holdings Ltd 8 Catalpa Oaks Park Expendable Equipment $ 10,222.00 Not Vendor Related 8 Catalpa Oaks Park FA Proprietary Equipment Exp $ 6,336.00 Bill Fritz Sports Corporation 8 Catalpa Oaks Park Depreciation Park Improvements $ 6,987.26 Not Vendor Related 8 Facilities and Maintenance Motor Pool $ 7,379.50 Not Vendor Related 8 Glen Oaks Conference Center Depreciation Buildings $ 7,277.31 Not Vendor Related 8 Glen Oaks Golf Grounds Maintenance $ 6,500.00 Rentokil North America Inc 8 Glen Oaks Golf Depreciation Park Improvements $ 7,076.36 Not Vendor Related 8 Groveland Oaks Park Depreciation Park Improvements $ 17,602.45 Not Vendor Related 8 Groveland Oaks Park Depreciation Buildings $ 6,796.25 Not Vendor Related 8 Independence Oaks Park Depreciation Park Improvements $ 9,827.81 Not Vendor Related 8 Independence Oaks Park Depreciation Buildings $ 6,398.25 Not Vendor Related 8 Lyon Oaks Conference Center Depreciation Buildings $ 7,188.67 Not Vendor Related 8 Lyon Oaks Golf Charge Card Fee $ 5,311.16 Not Vendor Related 8 Lyon Oaks Golf Merchandise $ 10,465.65 Not Vendor Related 8 Lyon Oaks Golf Depreciation Buildings $ 5,475.00 Not Vendor Related 8 Lyon Oaks Restaurant Svc Merchandise $ 10,912.52 Not Vendor Related 8 Orion Oaks Park Grounds Maintenance $ 7,334.49 Cardno Inc 8 Rec Programs and Services Motor Pool $ 5,967.59 Not Vendor Related 8 Red Oaks Golf Depreciation Park Improvements $ 8,474.01 Not Vendor Related 8 Springfield Oaks Park Depreciation Park Improvements $ 14,066.46 Not Vendor Related 8 Springfield Oaks Park Depreciation Buildings $ 5,010.74 Not Vendor Related 8 Springfield Oaks Restaurant Sv Merchandise $ 6,545.17 Not Vendor Related 8 Waterford Oaks Park Depreciation Park Improvements $ 9,948.93 Not Vendor Related 8 White Lake Oaks Conf Center Depreciation Buildings $ 6,650.03 Not Vendor Related 8 White Lake Oaks Golf Grounds Maintenance $ 9,671.92 Rentokil North America Inc 8 White Lake Oaks Restaurant Svc Merchandise $ 5,884.43 Not Vendor Related Page 1 of 1 Additional Accounts Payable Info. As Needed Engineering Services CA Projects Capital Improvement Program Red Oaks Waterpark Children's Fencing Maintenance and Instal V1528218 (BILL FRITZ SPORTS) KWIK GOAL EVOLUTION EVO 2.1 SO Motor Pool Fertilizers and Landscape Chem Charge Card Fee COGS Estimate May 2021 COGS Estimate May 2021 Ecological Restoration Service Motor Pool COGS Estimate May 2021 Fertilizers and Landscape Chem COGS Estimate May 2021 36 Consent Agenda Item No. 8 Awarded Vendor Parks Estimated Bid Bid PO / Contract Purchase Contract (NTE) Contract Start Date Event Due Description Award Date Number or P- Order/P-Card Not to Exceed Usage Notes Buyer Finalized # Date Name City State Card Amount Amounts Amount of (Yes or No) Multi Department Contracts 04/05/21 5200 4/19 Soccer Goals Bill Fritz Sports Corp Apex NC 05/03/21 368704 $ 10,222.00 AJK Yes 02/08/21 5151 3/2 BMX Sanctioning American Bicycle Association Chandler AZ 05/07/21 6320 $20,000.00 AJK Yes 01/06/21 5117 1/28 Parks Custodial Services DetailXperts Detroit MI 05/24/21 6373 $150,000.00 AJK Yes 37 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 AGENDA ITEM NO. 9 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities, Maintenance & Development Submitted: July 21, 2021 Subject: Pending Capital Summary Report EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions, and status, based upon the most current Management & Budget Report of 'Projects — Budget to Actual Expense Report' a. New CIP Project - Troy Property Acquisition 2. No funds requested with this report. 3. Receive and File PLANNING OVERVIEW 1. Not Applicable PROJECT OVERVIEW 1. Not Applicable ATTACHMENTS 1. Attachment A — Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends to receive and file the Pending Capital Project Summary Report. MOTION Motion to receive and file 38 Consent Agenda Item No. 9 Pending FY2017 - FY2021 Capital Project Summary 7/28/2021 (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description CIP # Capital Improvement Program Description of Project Project Status Percent Project Name Complete Springfield Oaks Golf - Park House Roof Remove and replace the existing 25+ year old asphalt shingle roof by Facilities Maintenance staff, including all necessary 3363 Replacement plywood decking, underlayments, facia, soffit and gutters. Administratively Approved -Jan 2020 100% (FY2021 $7,000) Existing roof has been repaired numerous times for leaks. Springfield Oaks - Mill Pond Dam Removal & Restoration (Engineering - $168,530) 3128 Scope: Design, engineer and implement removal of the Mill Pond Dam and restoration of the upstream and downstream areas. Apply for identified grant programs to off -set project costs. Project is in collaboration with Springfield Township, pursuant to existing inter -local agreement. Need: Dam was re -constructed circa 1972, culvert installed at that time is undersized for upstream flow, requiring armoring of dam. Maintenance and structural issues were identified in 2011, which led to development of the interlocal agreement. Dam cannot be repaired due to deformation of spillway outlet pipe. Options were to replace or remove. Township Board and OCPRC agreed on removal as most appropriate action (and most likely to receive grant funding). As of May 2021, staff have received confirmation of grant awards that total approximately 46% of our 50% grant funding goal. Engineering Approval December 2019 Conceptual Approval - Sept 2020 20% Troy Property Acquistions Acqistion of approximately 80 acres of vacant land 3478 FY2021 - $45,000 previously owned by the Troy School District, known as the Turtle Woods Property Commission Approved June 2021 20% 39 Cost Center Description CIP # Capital Improvement Program Project Name Springfield Oaks Activity Center Storm Water Improvements 2559 (FY2019 - $27,027) (FY2020 - $100,000) 3071 aV% Pending FY2017 - FY2021 Capital Project Summary (Source; Budget to Actual Report Dated 6/17/2021) Groveland Oaks - Pedestrian Bridge Replacement (FY2020 - $15,000) (FY2022 - $500,000) Holly Oaks ORV Park - Parking Lot Development Design/Engineering (FY2020 MDNR Funded - $41,490) (FY2021 MDNR Funded - $199,000 Phase 1) (FY2022) MDNR Funded - $200,000 Phase 11) Description of Project Scope; Create a Stormwater Management Master Plan for the entire Springfield Oaks Property. Need: A stormwater management master plan is needed for both the SAC and SPG portions of Springfield Oaks. Major needs in SAC include addressing high volume storm volumes and scouring at the N end of the property, extending into the drainage ditches along Andersonville Rd, planning for future paving requests by the OC Fair Board, animal waste pollution prevention BMPs in the CBs associated with the barns. Issues on the golf course side involve storm system planning for clubhouse renovations, preventative and reactionary culvert replacements, Engineering/Design for the replacement of the existing 150' steel arch frame pedestrian bridge Pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Regular inspections have identified structural issues with the existing steel frame and concrete abuments that need to be addressed in the near future. Refer to structural engineering report. Structural inspections not needed until 15 years after replacement is completed. Design/Engineering for constrution of a gravel parking lot located along the Dixie Hwy road frontage, conforming to municipal site plan requirements, storm water management and vehicle/pedestran circulation. To provide a safe and secure parking area for guests and visitors. Engineering & Phase I Complete Phase II scheduled for Spring 2022 Project Status Commission Approved Design/Engineering - March 2019 Postponed Engineering Approval - January 2020 7/28/2021 Percent Complete 15% 10% 40 Pending FY2017 - FY2021 Capital Project Summary (Source; Budget to Actual Report Dated 6/17/2021) Cost Center Description CIP # Capital Improvement Program Description of Project Project Name CIP Project Names Previously Reported Projects that are 100% complete and are in the process of closure. 3093 Addison Oaks Electrical Improvements 3411 Addison Oaks Maintenance Yard Paving 2821 Catalpa Oaks - Storage & Electrical Pedestals 3412 Groveland Oaks Basketball Court Paving 3171 Holly Oaks Contact Station 2915 Independence Oaks Bailey House Mitigation 3414 Independence Oaks Boundary Fence 3168 Independence Oaks Network Upgrade 3302 Red Oaks Nature Center - Emergency HVAC Replacement 2958 Red Oaks Waterpark Childrens Water Structure Replacement (Splash Pad) 3160 Red Oaks Waterpark Sanitary Pump Station 3259 Red Oaks Waterpark Shade Structure 3324 Red Oaks Waterpark Family Restroom 3070 Springfield Oaks Activity Center HVAC Replacement 3357 Springfield Oaks Activity Center Well Replacement 3227 Springfield Oaks Activity Center - Network Upgrade Previously Reported Projects that are postponed. Project Status 7/28/2021 Percent Complete 41 Consent Agenda Item No. 10 �NTYpAa FY2022 Commission Approval Schedule Wednesday, October 6, 2021 $2,010,500 Concept Approval Glen Oaks Electrical Improvements 140,000 Donnellon M Independence Oaks Asphalt Road Improvements 1,550,500 Crane Z Red Oaks Metal Roof Replacements 320,000 Donnellon M Wednesday, November 3, 2021 $762,000 Concept Approval Holly Oaks ORV Parking Lot - Phase II 200,000 Donnellon M Multiple Parks HVAC Replacements 562,000 Donnellon M Wednesday, December 1, 2021 $260,000 Construction Approval Independence Oaks Crooked Lake Dock Replacements 200,000 Donnellon M Program ARC Flash Compliance Program 60,000 Donnellon M Wednesday, January 5, 2022 $666,000 Concept Approval Glen Oaks Electrical Improvements 140,000 Donnellon M Independence Oaks Hidden Springs Bathhouse Improvement 25,000 Crane Z Construction Approval Holly Oaks ORV Parking Lot - Phase II 200,000 Donnellon M Multiple Parks Building Equipment Replacements 176,000 Donnellon M Multiple Parks Roof Replacements 125,000 Donnellon M Wednesday, February 2, 2022 $1,209,000 Construction Approval Groveland Oaks Cabin Deck Replacements 84,000 Donnellon M Groveland Oaks Firewood Shed Replacement 15,000 Gibbs C Multiple Parks Golf Course Irrigation Improvements 720,000 Crane Z Multiple Parks Playground Replacements 240,000 Crane Z Program Pavement Maintenance Program 150,000 Crane Z Wednesday, March 2, 2022 $1,945,500 Concept Approval Addison Oaks Office Conversion/Improvements 75,000 Donnellon M Construction Approval Independence Oaks Asphalt Road Improvements 1,550,500 Crane Z Red Oaks Metal Roof Replacements 320,000 Donnellon M Wednesday, April 6, 2022 $150,000 Concept Approval Program Facility Condition Assessment 50,000 Donnellon M Construction Approval Program Asset Removal Program 50,000 Crane Z Program Sign Replacement Program 50,000 Hughes T Wednesday, May 4, 2022 $727,000 Concept Approval Independence Oaks Hidden Springs Bathhouse Improvement 25,000 Crane Z FY2022 Project Approval Schedule 7/23/2021 42 Construction Approval Glen Oaks Electrical Improvements 140,000 Donnellon M Multiple Parks HVAC Replacements 562,000 Donnellon M Wednesday, July 6, 2022 $45,000 Construction Approval Addison Oaks Group Area Campsite Conversion 45,000 Donnellon M Wednesday, August 3, 2022 $75,000 Construction Approval Addison Oaks Office Conversion/Improvements 75,000 Donnellon M Wednesday, September 7, 2022 $25,000 Construction Approval Independence Oaks Hidden Springs Bathhouse Improvement 25,000 Crane Z Wednesday, October 5, 2022 $50,000 Construction Approval Program Facility Condition Assessment 50,000 Donnellon M FY2022 Project Approval Schedule 7/23/2021 43 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 CONSENT AGENDA ITEM NO. 11 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Michael J. Donnellon, Jr, Chief of Park Facilities Maintenance & Development Submitted: July 22, 2021 Subject: Springfield Oaks Activity Center Ellis Barn Exterior Painting — Project Contract Amendment PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: Capital Improvement ✓ Maintenance Enhancement EXECUTIVE SUMMARY 1. Project Contract Amendment a. Due to extraordinary circumstances as a result of the COVID-19 Pandemic with the increase of lumber prices, coupled with the need to replace more wood siding, trim and other components than anticipated, staff authorized $17,027.14 in contract change orders to Eason Painting, Inc. increasing the total contract amount to $111,283.02, exceeding the overall project approved amount. Item Amount Notes JFR Architects, Inc., Sterling Heights, MI $4,714.00 Annual contract Eason Painting, Inc, Clinton Twp, MI $94,255.88 Original Contract Change Order Requests $17,027.14 Project Signage $337.00 Total Project Amount $116,334,02 PROJECT SUMMARY 2. Scope a. Miscellaneous carpentry repair and exterior painting of the historic Ellis Barn located at Springfield Oaks Activity Center and Fairgrounds. i. Base Bid #1 — Exterior Painting (Lump Sum), including coordination with operational schedule, surface preparation following EPA Lead Base Paint preparation guidelines, exterior white latex painting, intumescent white paint as required by fire code near the intersection of the Stallion Barn and the main structure and all site clean-up and material disposal. ii. Carpentry Allowance $10,000 — Based on identified unit costs for the replacement of field identified decayed wood siding, trim and exterior building components. 3. Need a. The Ellis Barn was originally repainted in 2006 as part of the overall barn relocation project and was professionally repainted again in 2014. Since then, the barn was last touched up and painted approximately 2 years ago by staff as part of regular painting maintenance. Currently the paint is peeling in many locations, exposing the untreated wood members below the paint surface. With the 44 proper surface preparation and as part of regular maintenance, staff anticipate another 6 to 8 years before we would require exterior painting of the barn. 4. Review and approval history Date Description Sept 2019 Initial CIP Project Budget April 2020 Commission Approval 5. Funds requested a. Current FY2021 budgeted amount: i. Maintenance Management Plan (Operational Expense) - $110,000 b. The additional staff approved $6,334.02 is available within the FY2021 Maintenance Management Plan Budget. ATTACHMENTS Attachment A — Planning Review 2. Attachment B — Photos STAFF RECOMMENDATION Staff recommends a contract amendment to Eason Painting, Inc, Clinton Twp, Michigan for the exterior painting of the Springfield Oaks Ellis Barn in the amount of $17,027.14 for a total project amount of $116,334.02. Item JFR Architects, Inc., Sterling Heights, MI Eason Painting, Inc, Clinton Twp, MI Change Order Requests Project Signage Total MOTION Amount $4,714.00 $94,255.88 $17,027.14 $337.00 $116,334.02 Notes Annual contract Annual contract Staff recommends a contract amendment to Eason Painting, Inc, Clinton Twp, Michigan for the exterior painting of the Springfield Oaks Ellis Barn in the amount of $17,027.14 for a total project amount of $116,334.02. Item Amount Notes JFR Architects, Inc., Sterling Heights, MI $4,714.00 Annual contract Eason Painting, Inc, Clinton Twp, MI $94,255.88 Annual contract Change Order Requests $17,027.14 Project Signage $337.00 Total $116,334.02 45 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 2 ❑X Project Location Image...............................................................................................................................................3 ❑X Proposed Schedule.....................................................................................................................................................3 ❑X Proposed Project Funding..........................................................................................................................................3 ❑X Alternatives................................................................................................................................................................4 ProjectImplementation Plans.................................................................................................................................................4 ❑X Park Operations and Facilities Maintenance.............................................................................................................4 ❑X Natural Resources Management — NA.......................................................................................................................4 ❑X Access and Inclusion — NA..........................................................................................................................................4 ❑X Public Engagement — NA............................................................................................................................................4 X❑ Communications and Marketing — NA.......................................................................................................................4 X❑ Recreation Programming — NA...................................................................................................................................4 Compliance and Permitting Reviews......................................................................................................................................4 X❑ Environmental Regulations — NA...............................................................................................................................4 ❑X Building Regulations...................................................................................................................................................5 ❑X Grant Compliance......................................................................................................................................................5 ❑X Other Property Restrictions....................................................................................................................................... 5 ❑X Standards and Practices.............................................................................................................................................5 PlanningBackground..............................................................................................................................................................6 ❑X 5-Year Park Statistics..................................................................................................................................................6 ❑X Planning History.........................................................................................................................................................7 ❑X Historical Significance................................................................................................................................................7 ❑X Public Engagement History........................................................................................................................................8 ❑X Other Service Providers — NA..................................................................................................................................... 8 References..............................................................................................................................................................................8 Update: April 2, 2020 46 Project Identification Park: Springfield Oaks Budget center: SAC Asset name: Ellis Barn OCPR Asset ID: 83 Project Name: Painting Project ID: 226 Plannini; Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Mike Donnellon, Chief of Parks Facilities Date Created:3/13/2020 Date of Last Update: 4/2/2020 Staff Recommendation 12451 An der sonviIle Raad Davisburg, MI40D50 Staff recommends maintenance of the Ellis Barn to comply with the following Strategic Goals that were approved by the Oakland County Parks and Recreation Commission and the Oakland County Board of Commissioners as part of the Oakland County Parks and Recreation Master Plan 2018-2022 (OCPRC, 2/1/2018): ■ BE FISCALLY SUSTAINABLE Operate in a manner that ensures our long-term ability to provide high -quality parks, recreation facilities and programs to the residents of Oakland County ■ IMPROVE ACCESS Increase land dedicated to recreation, provide park and recreation services based on needs and trends, and provide parks, recreation facilities and programs in Oakland County that are usable by persons of all abilities ■ MANAGE ASSETS AND INFRASTRUCTURE Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data Project Description ❑X Current Conditions and Project Need By conducting routine maintenance on the Ellis Barn, OCPR provides a facility for private and public functions and preserves a historic agricultural building for Oakland County and the State of Michigan. ■ Ellis Barn Painting: The Ellis Barn was originally repainted in 2006 as part of the overall barn relocation project and was professionally repainted again in 2014. Since then, the barn was last touched up and painted approximately 2 years ago by staff as part of regular painting maintenance. Currently the paint is peeling in many locations, exposing the untreated wood members below the paint surface. With the proper surface preparation and as part of regular maintenance, staff anticipate another 6 to 8 years before we would require exterior painting of the barn (OCPR/PM, 4/22/2020). ❑X Proposed Project Scope The purpose of the Planning Review is to provide support for the continued maintenance of the Ellis Barn and to avoid deferred maintenance. The following project is identified: Update: April 2, 2020 47 ■ Ellis Barn Painting (OCPR/PM, 4/22/2020): ■ Base Bid #1— Exterior Painting (Lump Sum), including coordination with operational schedule, surface preparation following EPA Lead Base Paint preparation guidelines, exterior white latex painting, intumescent white paint as required by fire code near the intersection of the Stallion Barn and the main structure and all site clean-up and material disposal. ■ Carpentry Allowance $10,000 — Based on identified unit costs for the replacement of field identified decayed wood siding, trim and exterior building components. ® Project Location Image AN Figure A: Ellis Barn (20171magery) ❑X Proposed Schedule The barn will be painted during the 2020 operational season. Because the barn is rented with private events every weekend, the painting will need to be accomplished on a tight schedule with contractor workdays scheduled between Monday morning and Friday noon. ❑X Proposed Project Funding $75,000 is identified in the FY2020 Maintenance Management Plan. (OCPR, 9/4/2019) Update: April 2, 2020 48 ❑X Alternatives X❑ No alternatives were considered ❑ The following alternatives were considered: NA ❑ Alternatives Study is attached Project Implementation Plans ❑X Park Operations and Facilities Maintenance Summary: The barn is consistently in use and rented from May to September. Maintenance of the barn will help maintain this level of usage. Details: X❑ Attendance or facility usage: The barn is generally rented for private events every weekend in season. This includes weddings, antique shows, and expositions. It is a feature of the annual Oakland County Fair. OCPR regularly hosts evening tours and tea parties as an invitation for the public to enjoy this historic structure and learn the history of it. Conducting regularly scheduled maintenance of the barn is needed to maintain this usage level. X❑ Revenue and Cost Recovery: Maintenance of the Ellis Barn and its appearance is important to its attractiveness as a rental for weddings, private events and OCPR events. Revenue and cost recovery have increased over the past three years with increased promotion of the barn as a wedding venue. ❑ Staffing needs: NA ❑ Annual maintenance budget: NA ❑ Annual operations budget —other line items: NA ❑X Long-term maintenance costs: Regularly scheduled maintenance, such as painting the structure every 3 years, will help maintain the integrity of the structure and help prevent long-term maintenance costs. ❑ Other: NA ❑X Natural Resources Management — NA ❑X Access and Inclusion — NA ❑X Public Engagement — NA ❑X Communications and Marketing — NA ❑X Recreation Programming — NA Compliance and Permitting Reviews ❑X Environmental Regulations — NA Summary: Maintenance of the Ellis Barn will comply with all relevant environmental regulations, including the EPA's Lead Renovation, Repair and Painting Rules (EPA, 2008-2016). Since the barn predates 1978, the contractor is to assume Update: April 2, 2020 49 the structure has lead -based paint and to follow all recommended best practices and precautions for surface preparation. See Standards and Practices section for more detail and references. ❑X Building Regulations Summary: Maintenance of the Ellis Barn will comply with all relevant building codes and regulations. ❑X Grant Compliance X❑ There are no grant agreements related to this asset ❑ Proposed project complies with grant agreements. NA ❑ Further review with granting agencies is required. NA ❑X Other Property Restrictions ❑ There are no known property restrictions or encumbrances related to this asset X❑ Proposed project complies with documented property restrictions or encumbrances. Project shall comply with the 38-year historic preservation easement, recorded May 11, 2017, between Oakland County and the Michigan State Housing Development Authority. The easement provides guidance regarding the maintenance and preservation of the Ellis Barn (Oakland County, 5/11/2017): "5. Grantorshall maintain and preserve the Property in accordance with the recommended approaches in the U.S. Secretary of the Interior's Standards for the Treatment of Historic Properties, 36 CFR 67-68, in order to preserve the distinctive materials, features and spaces, provided that, Granter, in its sole discretion, shall be able to prioritize projects associated with the maintenance and preservations obligations contained herein. Grantor's prioritization may take into account any reasonable factors, in Grantor's discretion, including the timing, importance, and cost of a project, the impact a project might have on other programs of Granter, or the length of a project. Granter acknowledges that no visual or structural alterations affecting the historic integrity of the Property will be made to the Property without prior written permission from Grantee, its successors or assigns. Notwithstanding any other provision of this Easement, given that this Easement is for historic preservation, Grantor's affirmative obligation to maintain and preserve the Property does not include rebuilding or reconstructing the Property if it is damaged beyond reasonable repair (in Grantor's opinion) or if the Property is destroyed." ❑ Communication with easement holder or other entity is required. NA ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): X❑ National standards (CAPRA): 7.5.2 Preventative Maintenance Plan There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑X National Park Service: The Secretary of the Interior's Standards for the Treatment of Historic Properties are common sense historic preservation principles in non -technical language. They promote historic preservation best practices that will help to protect our nation's irreplaceable cultural resources. (NPS, 2019) NPS Preservation Brief #37 — Appropriate Methods for Reducing Lead -Point Hazards in Historic Housing (Park & Hicks, 2006) provides guidance for preserving historic paint finishes while mitigating health hazards. Update: April 2, 2020 50 X❑ U.S. Environmental Protection Agency: EPA rules for Lead Renovation, Repair and Painting Rules (EPA, 2008- 2016) will guide contractor preparation of painting surface that is assumed to contain lead. 0 Michigan Historic Preservation Network: MHPN provides a guide to manage lead paint in historic buildings (MHPN, n.d.). 0 Oakland County Health Division: Oakland County Health Division's Lead -Safe Practices Toolkit (Oakland County Health Divsion, n.d.) provides standards for keeping the public safe when working with lead -based paint. Planning Background ❑X 5-Year Park Statistics Table 1: Park Statistics FY2014-FY2018 Park and Category of Service CR Tier Budget Center Service Target FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Park Visits Total estimated visits 205,300 286,956 266,774 267,860 271,546 County fair 110,000 120,000 99,575 100,781 102,167 Michigan Antiques Festival 75,000 150,000 150,000 150,000 150,000 Facility rentals 20,300 16,956 17,199 17,079 19,379 Cost Recovery Open park use 5% 0% 0% 0% Community -wide events 75% 12% 15% 18% Cell tower 150% 639% 644% 667% Campground rentals 150% 100% 47% 63% OCPR facility rentals 150% 32% 42% 60% Revenue TOTAL 117,798.30 193,036.64 147,612.93 179,729.55 233,139.07 Antennae Site Management 30,388.74 31,300.40 32,239.41 33,206.59 34,202.79 Commission Contracts - - - 23,676.33 27,128.08 Fees Camping 1,515.00 3,880.00 10,108.00 4,800.00 6,450.00 Reimbursed Contracts 20,104.56 21,381.24 22,659.52 28,222.88 24,353.82 Rental Facilities 59,890.00 132,125.00 34,082.00 52,491.04 130,555.00 Temporary Licenses 2,400.00 3,600.00 32,400.00 34,250.00 - Contributions 3,500.00 - 15,763.89 2,571.15 10,449.38 Other revenue - 750.00 360.11 511.56 - Expense TOTAL 420,146.85 626,418.37 461,853.96 511,705.71 529,956.59 Salaries 71, 646.30 111, 507.67 100, 556.11 131,410.55 127, 631.41 Fringe 18,503.77 32,457.18 29,014.33 46,162.92 35,249.01 Building Maintenance 37,533.87 74,758.91 34,325.17 34,711.87 30,157.73 Grounds Maintenance 56,014.42 129,722.76 24,943.54 25,439.08 42,098.28 Total Depreciation 119,974.62 162,229.07 168,617.92 168,943.78 170,016.18 Other expense 116,473.87 115,742.78 104,396.89 105,037.51 124,803.98 Other FM Allocation 75,954.87 218,390.70 95,462.45 69,510.77 36,679.13 Capital Improvement Projects PKIMP: Event Campground Phase 2 PKIMP: Bleacher Replacement 558,352.18 PBLDG: Ellis Barn Improvements 38,232.53 PBLDG: Rental House Furnace 8,352.30 PBLDG: Davis House Roofing 13,305.90 PKIMP: Water Tower Well Replacement 12,573.34 PKIMP: Fair Paving Improvements 28,549.00 ANNUAL TOTALS 558,352.18 46,584.83 13,305.90 12,573.34 28,549.00 5-YEAR TOTAL 659,365.25 Update: April 2, 2020 51 ❑X Planning History The Springfield Oaks Park Plan was received and filed by the Parks Commission in August 2017 (OCPR/PRD, 7/10/2017). The Park Vision and Facility Concepts in the park plan were incorporated into the 5-Year Parks and Recreation Master Plan that was approved by the Parks Commission on January 10, 2018 and by the Oakland County Board of Commissioners on February 1, 2018 (OCPRC, 2/1/2018). Both documents are available at OaklandCountvParks.com/planning. © Park Vision/Rec Plan: (OCPR, 2/1/2018) ■ The natural features and rural atmosphere of Springfield Oaks are maintained and enhanced and are an integral part of the Springfield Oaks experience ■ The Activity Center, Fairgrounds and Ellis Barn are well-known destinations for a wide variety of public and private events ■ Accessibility is enhanced throughout the park and the park is well-known for barrier -free experiences and facilities ■ Facility improvements and improvements to business and operating practices increase customer satisfaction of existing visitor populations; draw new target populations to the park; and create new programmatic and revenue -generation opportunities X❑ Park Concepts/Rec Plan: (OCPR, 2/1/2018) ■ CULTURAL AND HISTORIC RESOURCES: Park has built assets that are more than 50 years old (Ellis Barn, Davis House, Davisburg Dam); See Chapter 12, Objective 6 — Cultural and Historic Resources for planning regarding managing these assets ■ FAIRS AND EXHIBITIONS: Phased removal and replacement of existing wood siding on the four barns with wood siding; evaluate condition of gutters; explore solutions for surfaces of main arena that would expand use of arena; install vertical lift in Ellis Barn to make second floor accessible; evaluate need for electrical improvements to Ellis Barn and implement as indicated; Ellis Barn due for painting in 2019 ® Historical Significance ❑ The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached 0 The asset is considered historically significant and evaluation has resulted in the following recommendations: The Ellis Barn is recognized as a historically significant structure and is protected by a historic preservation easement. Changes to the structure must comply with The Secretary of the Interior's Standards for the Treatment of Historic Properties. See htti)s://www.nr)s.gov/ti)s/standards.htm. The Ellis Barn represents a significant period of Michigan's agricultural and transportation history and provides unique educational opportunities. Constructed in 1884, the barn features a true gambrel roof. It was originally located on Dixie Highway in Springfield Township and was part of the 78-acre Ingomar Stock Farm owned by Norman J. Ellis. The farm was recognized by the Michigan Historical Commission as a Michigan Centennial Farm. This designation is given when land has been in the same family for 100 years or more. The barn was also named Barn of the Year in 2003 by the Michigan Barn Preservation Network. The 14,000-square-foot barn includes an Update: April 2, 2020 52 indoor riding arena, 11 box stalls, tack rooms, an office, horse exercise room, mechanical exercise ring and a cavernous second floor for hay and straw. The farm was purchased in 2001 and the new owners donated The Ellis Barn was donated to the Oakland County Parks and Recreation Commission along with a cash donation to assist with barn relocation and rehabilitation. The barn was re -located as a joint Oakland County Parks/Road Commission of Oakland County project. A $600,000 Transportation Enhancement Grant through the Michigan Department of Transportation funded work with a barnwright from Indiana to inventory, dismantle and reconstruct the barn - board by board - from its birthplace to Springfield Oaks County Park.' ® Public Engagement History X❑ 2017 Oakland County Needs Assessment Survey: (ETC, September 2017) The 2017 Oakland County Community Needs Assessment Survey identified the Priority Investment Rating (PIR) for facility types within the park system. The PIR calculation integrates the importance rating and the unmet needs rating — i.e. which items are important to Oakland County residents, but their needs are not being met. The High Priority Areas have a PIR of 100 or more indicating that there is a relatively high level of unmet need and residents generally think it is important to fund improvements in these areas. The Medium Priority Areas have a PIR between 50 and 100 and indicate medium to high level of unmet need or a significant number of residents think it is important to fund improvements. Low Priority Areas with a PIR less than 50 indicate there is a relatively low level of unmet need and residents do not think it is important to fund improvements. Improvements may be warranted if the needs of very specialized populations are being targeted (ETC, 2017, p. 20) Survey Item Facilities and programs that households have a need for Art/antique/craft shows Banquet facilities Priority Investment Rating High: >100 Med: 50-99 Low: 0-49 85 51 ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers — NA References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. 1 See httos://www.oakgov.com/parks/oarksandtraiIs/Springfield-Oaks/Pages/Ellis-Barn.asox for more details on the history of the Ellis Barn Update: April 2, 2020 53 EPA. (2008-2016). Lead Renovation, Repair and Painting Rules. Washington DC: United States Environmental Protection Agency. Retrieved from https://www.epa.gov/lead/lead-renovation-repair-and-painting-program-rules ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. MHPN. (n.d.). Lead Resources Guide for Owners of Older and Historic Buildings. Lansing MI: Michigan Historic Preservation Network. Retrieved from https://www.mhpn.org/wp-content/uploads/2012/12/MHPN= —Lead—Resource—Guide—FINAL.pdf NPS. (2019). The Secretary of the Interior's Standards for the Treatment of Historic Properties. Washington DC: National Park Service, U.S. Department of the Interior. Retrieved from https://www.nps.gov/tps/standards.htm Oakland County. (5/11/2017). Historic Preservation Easement. Pontiac MI: Oakland County Register of Deeds LIBER 50656 PAGE 787. Oakland County Health Divsion. (n.d.). Oakland County Lead Prevention Partnership Lead -Safe Practices Toolkit. Pontiac MI: Oakland County Health Division . OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (9/4/2019). Approved FY2020 Capital Improvement Program and Maintenance Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. OCPR/PM. (4/22/2020). Commission Agenda Memo: (Approval) Springfield Oaks Ellis Barn — Exterior Painting. Waterford MI: Oakland County Parks and Recreation/Project Management. Park, S. C., & Hicks, D. C. (2006). 37 Preservation Briefs: Appropriate Methods for Reducing Lead -Paint Hazards in Historic Housing. Washington DC: National Park Service, U.S. Department of the Interior. Retrieved from https://www.nps.gov/tps/how-to-preserve/preservedocs/preservation-briefs/37Preserve-Brief-LeadPaint.pdf Update: April 2, 2020 54 = u F .I L., .A 1 �- 4 ��f"i'3if'� ��• OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 AGENDA ITEM NO. 12 FACILITIES MAINTENANCE AND DEVELOPMENT To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Michael J. Donnellon. Jr., Chief of Facilities, Maintenance and Development Sarah Cook-Maylen, Natural Resources Coordinator Submitted: July 21, 2021 Subject: OC CISMA and OCPR Natural Resources FY2021 and 2022 Contracted Phragmites Treatments EXECUTIVE SUMMARY As part of the Oakland County Parks & Recreation — Natural Resources Management (NR) program, staff propose to invest $55,455 for treatments of Phragmites australis (Phragmites) in high quality wetland habitats across Oakland County. Phragmites is an invasive grass that is pervasive along roadsides and in wetlands and forms a dense monoculture that can reach up to 20 feet high and degrades natural communities, negatively impacts native plants and wildlife, decreases property values, and poses a fire hazard. NR staff propose to invest $38,100 at Independence Oaks County Park over approximately 70 acres and $18,435 in community treatment funding (through the OCPR/CISMA partnership) at Marshbank Park in West Bloomfield Township and Watershed Preserve in Addison Township. These treatments require OCPRC approval since the contracted scope of work exceeds $20,000 and money is required from unrestricted net funds for the CISMA community treatments. The Independence Oaks treatments will take place in FY2022 at the beginning of October from budgeted funds and will be undertaken along with smaller treatments (under $20,000) at Addison, Groveland, Highland, Lyon, Orion, Rose, and Waterford Oaks County Parks. The CISMA community treatments will occur in FY2021 and will require approval of funds from unrestricted net position. The proposed work will be completed by annual blanket contractors Cardno of West Olive, MI and GEI of Allendale, MI. FUNDING NR has $866,000 budgeted for park maintenance and restoration in 2022 for the Independence Oaks County Park treatments. OCPR staff are requesting use of millage funds for CISMA community phragmites treatments in FY2021. As a result of the millage passing and the levy collected in December of 2020, OCPR estimated investing approximately $260,000 in OC CISMA in FY2021. $39,896 was requested and approved for CISMA community treatments in May 2021 and these requested funds would be in addition to that allocation. However, no other CISMA funds have been expended in 2021. Funding not invested in 2021 will be invested in the 2022 budget. 57 Location Proposed Amount Funding Source Independence Oaks Budgeted 2022 NR General County Park $37,100 Program Administration Funds Marshbank Park FY2021 Unrestricted Net (West Bloomfield Parks) $2,585 Position (2020 Millage Funds) Watershed Preserve FY2021 Unrestricted Net (Addison Township) $15,760 Position (2020 Millage Funds) TOTAL $55,445 ATTACHMENTS • Attachment A — FY2022 Independence Oaks County Park Treatment Map STAFF RECOMMENDATION Staff recommends approval to award blanket contractors Cardno and GEI the priority phragmites control work including $37,100 to Cardno as budgeted in the FY2022 Natural Resources Maintenance Program and $18,345 to GEI from FY2021 unrestricted net position. Staff further recommends funding the $18,345 from levy's collected in December 2020 in Unrestricted Net Position as follows: Expenses FY2021 50800-5060910-160431-730789 General Program Administration ($18,345) 50800-5060101-160000-796500 Budgeted Equity Adjustments $18.345 $-0- Net Position — Unrestricted 50800-5060910-160431-730789 General Program Administration $18.345 Net Position Unrestricted ($18,345) $-0- MOTION Move to approve awarding blanket contractors Cardno and GEI the priority phragmites control work including $37,100 to Cardno as budgeted in the FY2022 Natural Resources Maintenance Program and $18,345 to GEI from FY2021 unrestricted net position. Staff further recommends funding the $18,345 from levy's collected in December 2020 in Unrestricted Net Position as follows: Expenses FY2021 50800-5060910-160431-730789 General Program Administration ($18,345) 50800-5060101-160000-796500 Budgeted Equity Adjustments $18.345 $-0- Net Position — Unrestricted 50800-5060910-160431-730789 General Program Administration $18.345 Net Position Unrestricted ($18,345) $-0- 58 QN)KLAND COUNTY PARKS M F Independence Oaks 9501 Sashabaw Road Clarkston, MI 48348 Cardno FY2021 Work Areas QPark Boundary Water Course Water Area Trail ///\/ Multi -Use Proposed Work Areas Phragmites 2017 Aerial Photo t I 1,000 2,000 Feet Oakland County Parks and Recreation Susan Wellsl, Interim Executive Officer 2800 Watkins Lake Road Waterford, MI 248-858-0906 www.Destination0akiand.com Rev#ion Dote: l/11/10I3 'The information that has been provided herewith has been compiledlraa recorded deeda, plats, lax maps, surveys and public records. It is not a legally recorded map or rvey and is not intended to be used as one. Users should consult tie information sources mentioned above when questions arise." Location: \\OAKFS03\K Drive\ParksRec\General\Natural Resoumes\03 NaturalAmas\Herbicide Treatments\ContractWork 20211ContractWork FY2021—d! OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 CONSENT AGENDA ITEM NO. 13 ADMINISTRATION To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Jeffrey Phelps, Parks and Recreation Fiscal Coordinator Submitted: July 23, 2021 Subject: Fuller Oaks Management -Account Receivable Write -Off Resolution INTRODUCTION AND HISTORY Oakland County and Fuller Oak Management, LLC entered into a contract (County Contract #004048) for food and beverage services at Addison Oak Conference Center and Glen Oaks Conference Center and Grill Room (collectively "Facilities") with an effective of January 1, 2016 ("Contract"), approved by Miscellaneous Resolution #14020. During the COVID-19 Pandemic, certain prohibitions/restrictions were placed on the use of the Facilities and food and beverage services at the Facilities; and because of these prohibitions/restrictions and the decrease in revenues, Oak Management approached the Oakland County Parks and Recreation Commission requesting forgiveness of certain fees under the Contract; and the Oakland County Parks and Recreation Commission Chairperson created a Work Group to examine this request. The Work Group had several meetings and with the assistance of the Department of Corporation Counsel drafted a Contract Amendment to resolve the issue. STAFF RECOMMENDATION Oakland County Parks and Recreation Commission recommends approving and authorizing the execution and to provide for accounts receivable write-off of $41,932.80 in Fiscal Year 2020 for Glen Oaks Conference Center and $55,585.35 in Fiscal Year 2020 for Addison Oaks Conference Center. Also, to write-off $52,435.79 in Fiscal Year 2021 for Glen Oaks Conference Center and $69,507.90 in Fiscal Year 2021 for Addison Oaks Conference Center. MOTION Move to approve the Fuller Oaks management accounts receivable debt write-off. .e 11 MISCELLANEOUS RESOLUTION #21xxx BY: Commissioner Kristine Nelson, Chairperson, Legislative Affairs & Government Operations Committee IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION — COVID-19 PANDEMIC ACCOUNTS RECEIVABLE WRITE-OFF WITH FULLER OAK MANAGEMENT, LLC FOR OAKLAND COUNTY CONTRACT #004048 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County and Fuller Oak Management, LLC entered into a contract (County Contract #004048) for food and beverage services at Addison Oak Conference Center and Glen Oaks Conference Center and Grill Room (collectively "Facilities") with an effective of January 1, 2016 ("Contract'), approved by Miscellaneous Resolution #14020; and WHEREAS during the COVID-19 Pandemic, certain prohibitions/restrictions were placed on the use of the Facilities and food and beverage services at the Facilities; and WHEREAS because of these prohibitions/restrictions and the decrease in revenues, Oak Management approached the Oakland County Parks and Recreation Commission requesting forgiveness of certain fees under the Contract; and WHEREAS the Oakland County Parks and Recreation Commission Chairperson created a Work Group to examine this request; and WHEREAS the Work Group had several meetings and with the assistance of the Department of Corporation Counsel drafted the attached Contract Amendment to resolve the issue; and WHEREAS because the attached Contract Amendment provides for forgiveness of certain fees required by the Contract, Miscellaneous Resolution #93135 requires Oakland County Board of Commissioners approval; and WHEREAS the Oakland County Parks and Recreation Commission recommends the Oakland County Board of Commissioners approve and authorize the execution (pursuant to Oakland County Purchasing Policies and Procedures) of the attached Contract Amendment with Fuller Oak Management to provide for debt forgiveness pursuant to Miscellaneous Resolution #93135. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves and authorizes the execution (pursuant to Oakland County Purchasing Policies and Procedures) of the attached Contract Amendment with Fuller Oak Management to provide for accounts receivable write-off pursuant to Miscellaneous Resolution #93135. BE IT FURTHER RESOLVED to write-off $41,932.80 in Fiscal Year 2020 for Glen Oaks Conference Center and $55,585.35 in Fiscal Year 2020 for Addison Oaks Conference Center. Also to write-off $52,435.79 in Fiscal Year 2021 for Glen Oaks Conference Center and $69,507.90 in Fiscal Year 2021 for Addison Oaks Conference Center. BE IT FURTHER RESOLVED the FY2021 budget is amended. PARKS AND RECREATION FUND #50800 Expenses: FY2021 5060427-160044-732046 Uncollectible Accounts Receivable $ 94,369 5060417-160044-732046 Uncollectible Accounts Receivable 125,093 5060666-160666-796500 Budgeted Equity Adjustments (219,462) $-0- Chairperson, on behalf of the Legislative Affairs & Government Operations Committee, I move the adoption of the foregoing resolution. Commissioner Kristine Nelson, District #5 Chairperson, Legislative Affairs & Government Operations Committee 61 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 AGENDA ITEM NO. 14 FACILITIES MAINTENANCE & DEVELOPMENT To: Chairman McGillivray and Commission Members From: Susan Wells, Interim Executive Officer Michael J Donnellon, Jr, Chief of Park Facilities Maintenance & Development Submitted: July 23, 2021 Subject: Budget Amendment — Red Oaks Waterpark Splash Pad Family Restrooms PROJECT CATEGORIES Agenda Type: Consent Agenda ✓ Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance ✓ Enhancement EXECUTIVE SUMMARY 1. Budget Amendment a. During construction, staff authorized several necessary change orders in the amount of $28,599.00 to CE Gleeson Constructors, Troy, Michigan to complete the new family restroom located near the newly constructed splash pad at Red Oaks Waterpark. These change orders resulted in $9,292.00 over the previously approved owner contingency, requiring Commission approval from unrestricted net position. b. Project Scope (as Presented October 2020) i. With the recent Board of Commissioner's Millage language approval, staff have been requested to begin the necessary design/engineering to construct a 16'x18' masonry, family changing/restroom building with a metal roof, similar to the existing waterparks structures, immediately adjacent to the new splash pad that is currently under construction. This building will have (2) changing/restrooms and a janitorial/mechanical room. c. Need (as Presented October 2020) i. The Red Oaks Waterpark children's water feature and lazy river opened in July 2002, designed without a consideration for a restroom facility near the children's water feature island area. Within the first operating season, staff recognized and began to get complaints that the nearest restroom to take a child is approximately 200 yards away by crossing the concrete bridge over the lazy river. Subsequently, the reported discharge of bodily fluids led to many features being shut down for pool maintenance and chlorination. ii. Additionally, the nearest men's/women's restrooms located within the existing concession building are small and heavily used during operations, often requiring a parent/child to wait in line to use the facility. The next closes restrooms are located within the existing bath house an additional 100 yards further. iii. For 17 seasons, staff have evaluated and considered any opportunity to construct a family changing/restroom as a capital maintenance project, however due to the lack of funding and construction access issues within an island area of the park, without the proper utilities, made the project an unattainable priority. iv. Consideration for this facility was evaluated during the design engineering process for the current replacement project and was ruled financially unattainable as well. v. With the potential of additional millage funding a significant $40k-$60K construction savings could be realized if this family changing/restroom was constructed as part of the current project. 62 2. Review and approval history (Including new splash pad & Sanitary pump station) Date Description 09/2018 Included in the approved FY2019 Capital Improvement Program 11/2018 RFQ/P approved for public bid 03/2019 Water Playground Replacement - Design/Engineering Award 11/2019 Water Playground Replacement - Conceptual Approval 04/2020 Sanitary Pump Station - Design Engineering Award 07/2020 Water Playground Replacement — Construction Approval 08/2020 Sanitary Pump Station — Construction Approval 10/2020 Family Restroom — Construction Approval 3. Funds Requested a. Red Oaks Waterpark — Splash Pad Family Changing/Restrooms Item Design/engineering/permits CE Gleeson Constructors, Inc Change Order Requests Total Project Amount Commission Previously Approved Project amount Funds requested from Unrestricted Net Position ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Photos STAFF RECOMMENDATION Amount $23,996.00 $233,718.00 $28,599.00 $286,313.00 ($277,021.00) $9,292.00 Notes Original Contract Staff recommends a Red Oaks Waterpark Family Restroom Construction contract amendment to CE Gleeson Constructors, Troy, Michigan, in the amount of $28,599.00 of staff authorized change orders, for a total project amount of $286,313.00. Staff further recommends funding the additional $9,292.00 from Unrestricted Net Position as follows: Net Position — Unrestricted Net Position Unrestricted ($9,292) 50800-5060201-160900-740030 Capital Improvement Program $9,292 $-0- MOTION Move to approve the Red Oaks Waterpark Family Restroom Construction contract amendment to CE Gleeson Constructors, Troy, Michigan, in the amount of $28,599.00 of staff authorized change orders, for a total project amount of $286,313.00. Staff further recommends funding the additional $9,292.00 from Unrestricted Net Position as follows: Net Position — Unrestricted Net Position Unrestricted 50800-5060201-160900-740030 Capital Improvement Program ($9,292) $9,292 $-0. 63 Contents ProjectIdentification.............................................................................................................................................................. 2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 0 Current Conditions and Project Need........................................................................................................................2 0 Proposed Project Scope............................................................................................................................................. 3 0 Project Location Image...............................................................................................................................................4 0 Proposed Schedule.....................................................................................................................................................4 0 Proposed Project Funding..........................................................................................................................................4 0 Alternatives................................................................................................................................................................ 4 ProjectImplementation Plans.................................................................................................................................................5 0 Park Operations and Facility Maintenance ................................................................................................................5 0 Natural Resources Management............................................................................................................................... 5 0 Access and Inclusion..................................................................................................................................................5 0 Public Engagement.....................................................................................................................................................6 0 Communications and Marketing................................................................................................................................6 0 Recreation Programming...........................................................................................................................................6 Complianceand Permitting Reviews...................................................................................................................................... 6 0 Environmental Regulations........................................................................................................................................6 0 Building Regulations...................................................................................................................................................6 0 Grant Compliance......................................................................................................................................................6 0 Other Property Restrictions....................................................................................................................................... 6 0 Standards and Practices.............................................................................................................................................8 PlanningBackground..............................................................................................................................................................9 0 5-Year Park Statistics.................................................................................................................................................. 9 0 Planning History.......................................................................................................................................................10 0 Historical Significance..............................................................................................................................................10 0 Public Engagement History......................................................................................................................................10 0 Other Service Providers............................................................................................................................................11 References............................................................................................................................................................................12 Update: September 29, 2020 64 Project Identification Park: Red Oaks Budget center: RWP — Red Oaks Waterpark Asset name: Waterpark Children's Play Structure (OCPR ID: P410) Project Name: Waterpark Children's Feature Replacement Project ID: 183 Project Name: Waterpark Sanitary Pump Station Project ID: 1746 Project Name: PROPOSED Waterpark Splash Pad Family Restrooms Project ID: 1803 Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Mike Donnellon, Chief Parks Facilities; Matt Pardy, Parks Supervisor, Red Oaks Date Created:10/5/2018 Date of Last Update: 9/29/2020 Staff Recommendation Staff recommends replacement of the current Red Oaks Waterpark children's feature with a feature that aligns with current recreational trends, is universally accessible, and increases the sustainability of the facility. Include installation of a sanitary pump station that services the new feature and correctly discharges water from the wave pool. Staff further recommends proceeding with design of a proposed family restroom and changing rooms in proximity to the children's feature and installing the required plumbing while the children's feature is constructed, with construction of the restroom itself contingent on availability of funds now or in the future. Project Description ❑X Current Conditions and Project Need The Red Oaks Waterpark children's water feature opened in July 2002. After 17 seasons of use, it has deteriorated to a point that it cannot be practically fixed. The facility is not universally accessible and does not align with current recreational trends. Metal bases and structural components are rusting and starting to fail and cannot be replaced without taking entire structure apart (TEC, 11/4/2016). Subsequent investigation during the bidding process has revealed that in addition to replacement of structure, mechanical and water recirculation systems need to be replaced, as well as improvements to concrete decking and structural changes to house new mechanical systems (Shipman, 6/10/2019). Upon finalizing the necessary construction drawings and specifications in December, it was discovered that a portion of the pool water was illicitly and unknowingly discharged into and existing storm drain. Additional construction plans were requested from the engineers (Nowak and Fraus, 3/3/2020). The Recreation Plan FY2018-2022 identifies the need to "consider design of family restrooms in the children's area" and further to "develop a long-term timeline and concepts for a more complete future renovation of the Waterpark". With the current layout, parents need to take their children approximately 200 yards to the Concession restroom and approximately 300 yards to reach the family changing room at the Bathhouse. This distance has resulted in issues with Update: September 29, 2020 65 children urinating in the pool and the need for shutdowns for maintenance and chlorination. Even if the restroom is not constructed contemporaneously with children's water feature replacement, installation of plumbing and other infrastructure while the area is opened for construction will result in future cost savings. ❑X Proposed Project Scope Remove and replace existing children's play structure at Red Oaks Waterpark with a zero -depth feature, including all site, mechanical and electrical improvements. See Commission memo (12/4/2019 Commission meeting) for a list of detailed scope items. See below for a history of the scope development for this project. This project's scope has evolved over time. See Commission memo (12/4/2019 Commission meeting) for the breakdown of costs associated with scope changes. ■ The project was initially budgeted in FY2019 with the scope of replacing the existing structure with a similar structure. Need for the project was determined based on structural inspections. ■ Through the design process in FY2019, however, it was determined preferable to replace the existing pool with a zero -depth deck. Scope changes are expected to have the following outcomes: o Alignment with current recreational trends o Facility sustainability: elimination of the long-term maintenance of the pool o Operational sustainability: elimination of requirement that 2 lifeguards be on site. The current difficulty in hiring and retaining lifeguards has been identified as an issue being experienced nationally. ■ Site investigation revealed additional items not part of the original scope, including: o Existing mechanical and water recirculation systems not compatible with newer structures and need to be replaced o Additional structure needed to house new mechanical systems ■ The inclusion of a shade structure is desirable because the children's play area has a concrete surface and has no opportunities for planting trees or other natural shade. The children's play area is intended to be universally accessible to persons of all abilities and the addition of a shade structure would improve access for persons with sensitivity to the sun. Staff recommends consideration of adding a shade structure if construction bids are favorable or if there is favorability in the Capital Improvement budget. ■ Upon finalizing the necessary construction drawings and specifications in December, it was discovered that a portion of the pool water was illicitly and unknowingly discharged into and existing storm drain. Additional construction plans were requested from the engineers: "We understand that the soak station water playground is under construction and nearly complete and it has been determined that the backwash from the unit must be discharged to an approved sanitary sewer system. Currently, the Wave Pool has a sanitary discharge line that addresses waste collection from Wave Pool maintenance and facilities. It is proposed that a new sanitary lift station be constructed in proximity to the existing Soak Station Water Playground pumphouse and that effluent from this facility be directed to the Wave Pool waste collection system. Additionally, it is requested that the new sanitary sewer pump station be sized and appropriately designed to collect sewage from a proposed comfort station that will be built in the future in proximity to the Soak Station." (Nowak and Fraus, 3/3/2020). ■ With the underground plumbing required for the replacement children's feature, staff recommends designing a proposed new family restroom and changing rooms in proximity to the children's feature and installing the plumbing required for this while the children's feature is being constructed. Construction of the restroom itself Update: September 29, 2020 would be made contingent on funds being available. If the construction needs to be delayed, installing the infrastructure now will result in future savings when it is constructed. ❑X Project Location Image Figure A: Red Oaks Waterpark Children's Area (20171magery) ® Proposed Schedule Design was completed in 2019. Construction is scheduled to commence September 2020 and completed by May 2021. ❑X Proposed Project Funding Project is funded through OCPR's Capital Improvement Program in fiscal years 2019, 2020 and 2021. The sanitary pump station and the proposed family restroom plumbing is not included in the forecasted funding, therefore additional funding will be required. ❑X Alternatives ❑ No alternatives were considered ❑X The following alternatives were considered: ■ Removing feature: Provision of a feature suitable for younger children is necessary to serve the families and range of ages that use the waterpark — not providing this service was not considered as an alternative. ■ Repairing feature: Repair was explored as an alternative to replacement. When staff attempted to repair the structure, it was discovered that the structure would need to be disassembled in order to make the necessary repairs and complete replacement was a more feasible option. Replacement also provides an opportunity to update the selection of features to reflect current recreational trends. ■ Adding Hypar Shade Structure: This is currently under consideration and will be implemented if there is favorability in the construction bids. The addition of the shade structure will increase the accessibility and inclusiveness of the children's feature by providing protection from the sun. Update: September 29, 2020 67 ❑ Alternatives Study is attached Project Implementation Plans © Park Operations and Facility Maintenance Summary: Park operations goal is to operate a zero -depth water feature for families with younger children that attracts families with younger children to Red Oaks Waterpark; and is an up-to-date experience, well -maintained facility, and welcoming to people with all abilities. Replacement of features on a timely basis is necessary to continue delivery of recreation experiences of consistent high quality. Details: ❑X Attendance or facility usage: Not replacing the feature could result in a significant drop in attendance of families with small children. Replacement with a new and up-to-date feature is needed to maintain current attendance levels. ❑X Revenue: No change in revenue is expected with replacement of the feature. Replacement of the feature, however, is required in order to maintain current revenue levels and not risk the situation where we take features off-line and reduce entry fees to compensate for the reduction in recreation opportunities. Replacing the feature also lays the foundation for future improvements and new features and potential increases in revenue. ❑X Cost recovery: Waterpark consistently meets or exceeds its cost recovery target (75%); No changes to the cost recovery target outcomes are expected with replacement of the feature. 0 Staffing needs: Replacement of current structure and pool with a zero -depth feature will eliminate the requirement for 2 lifeguard stations and should result in reduction of staffing budget 0 Annual maintenance budget: Replacement of the structure will eliminate ongoing problems, such as dealing with ongoing, unidentifiable leaks in the filtration system. ❑ Annual operations budget — other line items: NA 0 Long-term maintenance costs: The original manufacturer is no longer in business; therefore, replacement parts are difficult to obtain and very expensive. Decreased maintenance needs are expected with the new structure and readily available parts when repairs are needed. ❑ Other: NA Reviewer: Matt Pardy, Parks Supervisor, Red Oaks, 11/7/2019 ❑X Natural Resources Management Summary: Consult as needed with Natural Resources on horticulture and park plantings. Management plan for natural resources is not required because there are no managed natural resources at this facility. ❑x Access and Inclusion Summary: ACCESSIBILITY: Implement best practices to provide recreational facilities and programs that comply with accessibility regulations and guidelines and, to the greatest extent possible, are usable by people of all abilities INCLUSION: Identify underserved people and communities and any barriers that preclude access to our services; develop strategies to remove barriers (OCPR, 2/1/2018) Details: ❑ ADA Transition Plan: NA. Update: September 29, 2020 .: 11 0 Actions required by ADA Transition Plan: New features will replace existing feature and comply with ADA guidelines. 0 Universal Access recommendations: Features are designed for universal access. 0 Inclusion recommendations: Consultation with Accessibility Work Group is pending. 0 Public Engagement Summary: Replacement has same function as existing facility with updated features and improved accessibility; public engagement specific to this project is not planned. 0 Communications and Marketing Summary: Standard signage alerting the public that the project is scheduled and funded will be needed. The Communications and Marketing unit will be asked to provide outreach to ensure that the public knows that the children's feature has been replaced and to build excitement for the 2021 season. Details: Communications plan to be developed; consultation with Communications and Marketing is pending. 0 Recreation Programming Summary: Recreation programs are not planned at the children's waterpark feature. Consultation with RPS is pending. Compliance and Permitting Reviews 0 Environmental Regulations Compliance with the following environmental regulations and permits is required (check all that apply): ❑ US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake implementation Plan (EMRIP) compliance: NA ❑ Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: NA ❑ Road Commission of Oakland County (RCOC) right of way permitting: NA 0 Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: Required permits will be secured. ❑ Other: NA 0 Building Regulations Summary: Project will comply with all building and health code regulations 0 Grant Compliance 0 There are no grant agreements related to this asset ❑ Proposed project complies with grant agreements: NA ❑ Further review with granting agencies is required: NA 0 Other Property Restrictions ❑ There are no known property restrictions or encumbrances related to this asset ❑ Proposed project complies with documented property restrictions or encumbrances: NA 0 Communication with easement holder or other entity is required: The waterpark comprises four parcels (or portions of parcels), with the project located in two of the four parcels: Update: September 29, 2020 ■ 25-01-426-021 is owned by Oakland County with significant portions encumbered by a drainage easement ■ 25-01-426-012 is owned by Oakland County with the entire waterpark area encumbered by a drainage easement The remaining two parcels are: ■ 25-01-426-007 contains lawn and the western half of the entrance drive on 13-Mile Road; owned by GWK, encumbered by a drainage easement, and leased by Oakland County (Oakland County, 8/24/2004). ■ 25-01-453-006 contains parking and lawn areas; owned by GWK, encumbered by a drainage easement, and leased by Oakland County (Oakland County, 8/24/2004). Update: September 29, 2020 Figure below: Excerpt from Exhibit A of the lease agreement; green portion shows drainage easement encumbered areas flit �e e- t o i •'M ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): X❑ National standards (CAPRA): 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑X Other standards: NA Update: September 29, 2020 71 Planning Background ❑X 5-Year Park Statistics Cost Recovery Staffed park use 99% 104% 71% 88% Equipment rentals 0% 0% 0% Arcades and vending 75% 27% 35% Pavilion rentals 14% 65% 55% 19% i.l Revenue TOTAL 1,353,470 1,442,441 1,198,081 1,466,401 1,515,124 Entrance Fees General Adn 1,323,452 1,419,518 1,167,685 1,385,235 1,493,420 Rental Facilities 7,950 9,125 9,300 3,150 2,550 Other revenue 22,068 13,798 21,096 78,016 19,153 Expense TOTAL 1,616,519 1,477,351 1,787,109 1,717,276 1,609,794 Salaries 597,145 609,267 578,927 596,807 605,030 Fringe 88,132 95,391 91,756 101,517 113,641 Building Maintenance 126,362 63,229 62,415 141,433 158,177 Grounds Maintenance 59,719 40,505 351,754 171,570 26,614 Total Depreciation 248,590 264,294 287,583 285,609 267,999 Other revenue 496,571 404,664 414,674 420,340 438,333 Other FM Allocation 39,732 43,825 49,399 25,613 29,993 Capital Assets - Buildings Park Improvements, Land PKIMP: Connector Trail (Bc 362,987 PKI MP: Entra nce Shade Str 45,493 PKIMP: Shade Structure Kic 79,183 PKIMP: Cable Fence - Lazy River 37,858 PKIMP: Cable Handrail Bridge -Lazy 69,523 PKIMP: Splash Pool Safety Railing 6,759 PKIMP: Wave Generation Equipment 359,467 PBLDG: Ticket Window/Counter Replacement 16,310 PBLDG: Office AC Replacement 17,082 PBLDG: Family Restrooms 178,361 PBLDG: Bathhouse Boiler Repl 50,659 PKIMP: WaterslideStructure Rest 277,218 ANNUAL TOTALS 487,663 473,607 - 16,310 523,320 5-YEAR TOTAL 1,500,900 Grants GRANT: Boardwalks -Docks (154,898) Update: September 29, 2020 72 ❑X Planning History © Park Plan: Park vision and facility concepts are summarized in the Recreation Plan. (OCPR, 2/1/2018) ❑X 10-Year Park Vision/Rec Plan: Prioritized Waterpark Investments — Maintenance and Safety: Sufficient financial investment, supported by public engagement, has been made in the Waterpark to ensure that aging and outdated equipment is maintained or replaced, and the facility remains viable and safe for the public ❑X Park Concepts/Rec Plan: Park Concepts excerpt: Develop long-term plan to address seasonal staffing issues; Update entrance signage; Collect data that will help with analysis of trends in waterpark closures because of parking and capacity issues; Implement plan for permanent conversion of dog runs to Waterpark parking, coordinating design with George W Kuhn Drain structural requirements; Remove former Waterpark entrance structure; Design and implement plan to expand Ticket Booth to increase number of ticket windows, increase interior space, and renovate interior; Add family restrooms to Bathhouse and plan for overall update to building to meet current needs and anticipate future needs; Strip and recoat Wavepool bottom; Continue phased Waterslide structure painting and rust repair project and plan for a scheduled program of future painting and structural updates; Install ADA-compliant stainless steel railing system at the zero -depth River Ride entrance; paint and repair River Ride surfaces and Kiddie Pool bottom; consider design of family restrooms in the children's area; implement scheduled replacement of filter sand and continue to update and rebuild pumps; replace roof on Waterpark Maintenance Building and plan for improvements to internal workflow and safe pedestrian traffic flow around building; develop a long-term timeline and concepts for a more complete future renovation of the Waterpark. (OCPR, 2/1/2018) ® Historical Significance © The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached ❑ The asset is considered historically significant and evaluation has resulted in the following recommendations: NA ❑X Public Engagement History X❑ 2017 Oakland County Needs Assessment Survey: The 2017 Survey identified the Priority Investment Rating (PIR) for facility types within the park system. The chart below shows the PIRs for facility types in this park The PIR calculation integrates the importance rating and the unmet needs rating— i.e. which items are important to Oakland County residents, but their needs are not being met. (ETC, September 2017) ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA Update: September 29, 2020 73 ❑X Other Service Providers Outdoor water parks and spray parks located within one -hour's drive of Red Oaks m Spray Pool NF Drive- Miles or or time from from Red splash wave Venue Red Oaks Oaks Fees pad Slide pool Red Oaks Waterpark, Madison Heights 0 min 0 ✓ ✓ Troy Aquatic Center 16 min 7 ✓ ✓ ✓ Dodge Park Splash Pad, Sterling Heights 19 min 10 $0-5 ✓ Palmer Park Splash Park, Detroit 19 min 10 ✓ Elliot Tower Fountain at Oakland University, Rochester 24 min 19 Free ✓ Chief Gene Shepherd Park Splash Pad, Shelby Township 25 min 12 $2-5 ✓ Lake St. Clair Metropark, Harrison Township 26 min 21 ✓ ✓ ✓ Heritage Park Splash Pad, Farmington 27 min 20 ✓ West Bloomfield Family Aquatic Center 28 min 21 ✓ YMCA Waterpark, Southgate 33 min 29 $5-10 ✓ ✓ ✓ Clintonwood Park, Clarkston 34 min 30 $2-4 ✓ Waterford Oaks Waterpark 36 min 23 ✓ Splash N Blast/Kensington Metropark, Milford 37 min 34 $4-5 ✓ ✓ KLR Splash Pad at Seymour Lake Park, Oxford 44 min 33 $1-4 ✓ Indian Springs Metropark Spray and Play 48 min 41 ✓ Lower Huron Metropark—Turtle Cove, Southgate 50 min 40 $7-12 ✓ ✓ Blue Heron Bay at Independence Lake County Park, 53 min 51 $3-5 ✓ Whitmore Lake Photos below from left: Clintonwood spray park, Splash N Blast at Kensington, Blue Heron Bay, Photos below from left: Indian Springs, Palmer Park, Elliot Tower Fountain at Oakland University Update: September 29, 2020 74 Photos below from left: Dodge Park Splash Pad, St. Clair Metropark References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. Nowak and Fraus. (3/3/2020). Authorization/Proposal No. 9-D107 re: Request for Proposal for Sanitary Pump Station Design. Pontiac MI: Nowak & Fraus Engineers. Oakland County. (8/24/2004). Oakland County Waterpark Lease Agreement. Waterford MI: Oakland County Parks and Recreation and Oakland County Water Resources Commissioner. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. Shipman, L. A. (6/10/2019). Preliminary Site Investigation (email). Brighton MI: Penchura. TEC. (11/4/2016). Structural Condition Evaluation. Troy MI: Testing Engineers and Consultants, Inc. . Update: September 29, 2020 75 Attachment B Red Oaks Waterpark — Splash Pad Family Restroom 17:� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 CONSENT AGENDA ITEM NO. 15 ADMINISTRATION To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer James Dunleavy, Chief of Park Operations & Maintenance — N. District Thomas Hughes, Chief of Park Operations & Maintenance — S. District Submitted: July 25, 2021 Subject: Proposed 2022 Oakland County Parks and Recreation Vehicle Permit Fees INTRODUCTION AND HISTORY The Oakland County Parks and Recreation Commission has established fees and charges to help offset the cost of maintaining high -quality facilities. The Oakland County Parks motor vehicle entry permit gives patrons access to the following day -use and dog parks: Addison Oaks, Groveland Oaks, Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks, Red Oaks, Rose Oaks, and Waterford Oaks. These fees are reviewed annually recommendations are made to the Parks Commission based on the cost of services and current competitor's fees. Over the past ten years, annual revenues have generated approximately 2.5% of the OCPR overall budget. In addition, staff has communicated with the staff at Huron -Clinton Metroparks, and they will continue to keep the same fees the same as 2021. ATTACHMENTS • Recommended Fees for 2022 • Off -site Sales Locations • 2022 Fee Schedule OCPR and HCMA 2022 Joint Pass Sales Agreement STAFF RECOMMENDATION Staff recommends maintaining the current Resident Annual Motor Vehicle Fees, Non -Resident Annual Motor Vehicle fees and Non -Resident Senior Citizen/Adaptive/Active Military Annual Motor Vehicle fees for 2022 as indicated above. MOTION Move to approve the fees for the OCPR Resident Annual Motor Vehicle, Non -Resident Senior Citizen/Adaptive/Active Military Annual Motor Vehicle, and Second Vehicle Discount Annual Motor Vehicle passes and non-resident Annual Vehicle Passes for FY2022, as listed above. Move to approve the agreement with Huron Clinton Metroparks Association (HCMA) to sell 2022 Joint OCPR/HCMA Annual Vehicle Park Permit Passes. 77 Consent Agenda Item No. 15 Proposed 2022 Vehicle Permit Fees Type of Vehicle Permit Daily Motor Vehicle Permits Regular (Non -Resident Rate) Resident Discount Annual Motor Vehicle Permit Regular (Non -Resident) Regular (Non -Resident) 2nd Vehicle Discount Resident Discount Resident 2nd Vehicle Discount Non -Resident Seniors/Military/Persons with Disabilities Revenue 2018 2019 2020 $ 56,430 $ 55,490 $ 45,156 $ 171,826 $ 174,480 $137,890 $ 16,032 $12,240 $16,800 $ 380 $380 $418 $ 234,221 $ 173,160 $ 223,622 $ 17,152 $ 14,175 $ 14,550 $4,382 $3,008 $2,784 Non -Res Seniors/Military/Persons with Disabilities 2nd Vehicle Discount $25 $175 $150 OCPR/HCMA Joint pass $ 132,986 $ 113,634 $109,032 Buses/Vans Resident Buses/Vans Non -Resident Buses/Vans Buses/Vans Seniors/Military/Persons with Disabilities (12 passenger+) Walk-ins/Bike-ins at Day -Use Parks Fourth of July Fireworks at Groveland Oaks with Annual Vehicle Pass Fourth of July Fireworks at Groveland Oaks without Annual Vehicle Pass Oakland County Parks Days at the Oakland County Fair Vehicle Permit Group Discounts Quantity Price/Permit 25-100 $25 101-250 $20 $251+ $15 2021 Fee $12/car/day $5/car/day $48 $38 $30 $15 $32 $25 $64 $1/person ($8 min) $2/person ($10 $12/bus/van/day Free Free Proposed 2022 Fee $12/car/day $5/car/day $48 $38 $30 $15 $32 $25 $64 $1/person ($8 min) $2/person ($10 min) $12/bus/van/dayl I Free Free $10 after 4 p.m. Free 78 FY 2022 OCPR Annual Vehicle Permit Off -site Sales Locations Auburn Hills P & R 1 1827 N. Squirrel Auburn Hills Bass Pro 2 4500 Baldwin Road Auburn Hills Birmingham P & R 3 2300 E. Lincoln Birmingham Colasanti's/Snook's 5 468 S. Milford Road Highland Cracker Barrel General Store 6 5500 Oak Hill Road Clarkston Village of Holly Treasurer's Office 7 300 E. Street Holly Independence Twp. Treasurer's Office 8 6483 Waldon Ct. Clarkston M & M Marathon 9 20015 Hickory Ridge Road Holly Orion Township P & R 12 1335 Joslyn Lake Orion Orion Township Treasurer's Office 13 2525 Joslyn Lake Orion Oxford Township P & R 14 2795 Seymour Lake Road Oxford Rose Township Treasurer's Office 15 9080 Mason Road Holly Wixom Community Services 17 49015 Pontiac Trail Wixom iW 2022 Dailv Park Entry Fee • $5/vehicle Oakland County Resident Discount Rate • $12/vehicle Regular Rate Annual Vehicle Permit Resident Discount Rate • $30 Oakland Countv Resident • $15 Additional permit purchased at same time as the first permit and for the same household* • Free One free permit for eligible Senior/Military/Persons with Disabilities Oakland County Residents. (Additional permit discount does not apply to free permit) Regular (Non-resident) Rate • $48 Regular Rate • $38 Additional permit purchased at same time as the first permit and for the same household* • $32 Seniors ate 62+/Adaptive/MilitarvNeterans • $25 Additional permit purchased at same time as the first permit and for the same household* OCPR/HCMA Joint Permit • $64 For Joint Oakland County Parks and Huron -Clinton Metroparks *Additional permit discount is not allowed in combination with the purchase of an OCPR/HCMA Joint Permits Volume Group Vehicle Permits Permits and information available upon request at 248.858.4602. 0ZA_KLAND COUNTY PARKS Revised 7/14/2021 80 HURON-CLINTON METROPOLITAN AUTHORITY (METROPARKS) and OAKLAND COUNTY PARKS AND RECREATION COMMISSION JOINT "PARKS PERKS PASS" ANNUAL VEHICLE PERMIT AGREEMENT The Huron -Clinton Metropolitan Authority (Metroparks) and the Oakland County Parks and Recreation Commission agree to sell the joint "Parks Perks Pass" annual vehicle permit for Fiscal Year 2022 (Oct. 1, 2021 through Sept. 30, 2022) with the following conditions: 1. The Parks Perks Pass is good for entry into all Oakland County Parks and all Huron -Clinton Metroparks. 2. Cost of the Parks Perks Pass is $64.00, with $27.00 to Oakland County Parks and $37.00 to Huron -Clinton Metroparks. There will be no discounting of Parks Perks Passes. 3. Parks Perks Passes to be sold by Huron -Clinton Metroparks at all of its park locations and administrative office. Oakland County Parks and Recreation will sell the Parks Perks Passes at their administrative office, Addison Oaks, Catalpa Oaks, Groveland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks, and Red Oaks, and a limited number of off -site sale locations. 4. Sale of Parks Perks Passes will end Labor Day, 2022. At that time each park system will reconcile the sale of the permits and send a check to cover the agreed pro -rated share before September 30, 2022. 5. The Parks Perks Passes artwork will be completed by the Huron -Clinton Metroparks with input from the Oakland County Parks. Passes will be printed directly by each agency; numbering will be coordinated to ensure no duplication or gaps occur. Amy McMillan Director Huron -Clinton Metropolitan Authority Date: Susan Wells Interim Executive Officer Oakland Co Parks and Recreation Comm Date: 81 OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA AUGUST 4, 2021 AGENDA ITEM NO. 16 PLANNING & RESOURCE DEVELOPMENT To: Chairman McGillivray and Commission Members From: Susan M. Wells, Interim Executive Officer Melissa Prowse, Supervisor — Planning & Resource Development Submitted: July 21, 2021 Subject: Water Road (Rose Township) Property Donation Update INTRODUCTION AND HISTORY At the April 2021 Parks and Recreation Commission the Commission approved for staff to proceed with the donation of the "Water Road Property" in Rose Township. The Water Road Property is 32 acres in Rose Township, situated between Rose Oaks and Highland Oaks County Parks. The property is adjacent to and looks out over the Michigan Nature Association's Big Valley Nature Sanctuary. The parcel is along the railroad corridor that runs adjacent to both Rose Oaks and Highland Oaks County Parks. The property has been well -managed and maintained — Natural Resource staff estimate approximately $10,000 annually to manage the property. The property also offers opportunities for future trail connectivity between Rose Oaks and Highland Oaks and is of significant ecological value. Maps and additional property information from the April meeting is attached for reference. Initially staff were under the impression that the donors were offering to make a donation to cover all of the county's due diligence and closing costs. We have since learned that this was slightly misinterpreted. The donors do wish to make a cash donation to help offset OCPR's costs but have not committed to covering all OCPR expenses. The purpose of this update is to provide an overview of OCPR's costs as well as the donation the donors are prepared to make, and to request the creation of a capital project to proceed with the donation/acquisition. Due Diligence & Closing Cost Estimate Title Insurance $1,597 Title Search $325 Transfer Tax $2,838 Transaction Fee $300 Recording Fee $100 Property Tax Proration $612 Phase I ESA $2,200 Alta Survey/Wetland Delineation $14,000 Total Estimated OCPR Costs $25,972 In speaking further with the donors about our anticipated costs, they have offered to make a generous cash donation (in addition to the property donation) in the amount of $15,000 to help offset these costs. Staff are recommending the creation of a capital project in the amount of $25,000 (conservatively, in the event of any additional unforeseen expenses) to facilitate the due diligence and acquisition of this donated property. With the cash donation of $15,000, OCPR's out-of-pocket expenses are anticipated to be between $6,972 and $9,000 depending on final quotes on the Alta survey (pending). Staff are planning to bring the donation agreement for the Water Road property to the Parks Commission for consideration in September. 82 STAFF RECOMMENDATION Staff recommends the Commission approve the creation of a capital project in the amount of $25,000 for the acquisition (via donation) of the Water Road property in Rose Township. MOTION Move to approve the creation of a capital project in the amount of $25,000 for the acquisition (via donation) of the Water Road property in Rose Township. 83 Right -of -Way Access Railroad Corridor .- _. MNA Big Sky Preserve Railroad Corridor Right -of -Way Access Potential Property Donation — Water Road Parcel — 32 Acres Water Road Proposed Donation Property Michigan Nature Association Big Sky Preserve "Right -of -Way" Access 85 Water Road Property Summary • 32 acres being proposed as a donation to OCPR with a conservation easement to be held by a local land conservancy to ensure conservation of the property in perpetuity • Donor has also offered to donate cash to assist with closing costs for the donation (survey, Phase I, etc.) • Considered a key parcel in green infrastructure planning in the area • A conservation easement will be on the property, held by a land conservancy — parking Lot development will not be allowed — pedestrian/trail access only • The conservation easement will allow for a single new trail/overlook to connect the property with adjacent properties — this would be the only allowed trail development • Property is across railroad tracks from Michigan Nature Association's Big Sky Preserve • Property could be a possible location of future connector trail (trail is not planned or budgeted at this time) • Estimated natural resource management costs of $10,000 - $15,000/year • Highland Oaks is % mile south, Rose Oaks is 2 miles north r ''�' `Ji � .tip '�!- �T'�'' ,T -S'��J S��•.�� �► if i•� � � '� '' �! �'Y1� .�^- 6-v, ��• 'P,yt 5��'#��t � f l r qF.t � , 6•• •�'l1 �}i•..�•, � F`•��r� • �', :. &1_I.iF_I►1plkeivi►1ad r I < <i ►�� OAKLAND COUNTY PARKS & RECREATION COMMISSION AGENDA EXECUTIVE OFFICER'S REPORT 1. Upcoming OCPR Commission Meeting and OCPRC Executive Committee Meeting Dates: At this point, the next OCPR Commission meeting will be Wednesday. September 1. 2021 at 2:00 a.m. at the Parks and Recreation Administration Building. 2800 Watkins Lake Rd, Waterford. MI 48328. The next OCPRC Executive Committee meeting is scheduled on Mondav, August 16, 2021 at 1:00 p.m. This will be a teleconference meeting. 2. OCPR Upcoming Events: See Attached List 3. Communications and Marketing: Attached to this report is a Communications and Marketing and Marketing Media Report on Oakland County Parks and Recreation from Desiree Stanfield, Supervisor — Marketing and Communications. 4. Golf Update: Please see attached Golf Revenue and Starts Comparison for FY2019, FY2020 and FY 2021 thru June 30tn 5. Glen Oaks Golf Course Storm Damage: Over the last month, several of our parks were hit by strong storms. Many parks lost power. Glen Oaks Golf Course was hit by a storm and lost approximately 35 trees. Under the direction of Tom Hughes, he was able to secure 15 staff members from several other parks to assist with the clean-up. Thank you to all of the individuals who jumped in to help during the clean-up process. (Pictures Attached) 6. OCPR Meeting with Human Resources: I met with Oakland County Human Resources to review the 2021 hiring process and to recommend changes for the 2022 part-time staff hiring. Recommendations included pay, bonuses, incentives, and job fairs. Parks are working on the "end of the season" schedules, as many part-time staff have used up their 1,000 hours. 87 Oakland County Parks and Recreation Upcoming Events — August 2021 Active Adults August 3 Trail Blazers — Catalpa Oaks August 4 Historical Chats — Red Oaks August 10 Trail Blazers — Independence Oaks August 11 Historical Chat — Independence Oaks August 13 Historical Chat — Addison Oaks — Campground Recreation August 14 Historical Archaeological Program — Addison Oaks — Campground Recreation August 17 Trail Blazers — Rose Oaks August 18 Historical Chat — Red Oaks August 20 Historical Chat — Groveland Oaks — Campground Recreation August 21 Historical Archaeological Program — Campground Recreation August 24 Trail Blazer — Addison Oaks August 31 Trail Blazer — Highland Oaks Adaptive August 5 Summer Picnic for Individuals with Disabilities (New Horizon) August 12 Summer Picnic for Individuals with Disabilities (Special Tree) August 19 Summer Picnic for Individuals with Disabilities (Faithful Hands) August 26 Summer Picnic for Individuals with Disabilities (TBD) Groveland Oaks August 6-7 Sweet Retreat — More that S'mores August 7 Explore the Night Sky August 13-14 Wild, Wild West August 20-21 Peek Into the Past Nature/Interpretive Programs Fieldtrips & Birthday Parties August 6 Clarkston/Orion Library Fieldtrip — Wint Nature Center August 7 Jamauri's Birthday Party — Red Oaks Nature Center August 12 Clarkston Schools Fieldtrip — Wint Nature Center August 14 Girl Scouts Fieldtrip — Wint Nature Center August 15 Daisy Troop #77344 Fieldtrip — Wint Nature Center August 19 Clarkston Schools Fieldtrip — Wint Nature Center August 28 Girl Scouts Fieldtrip — Red Oaks Nature Center Homeschool Series August 12 Insects — Red Oaks Nature Center August 17 Insects — Wint Nature Center Outreach August 7 Addison Oaks Campground — Wint Nature Center August 11 Warren Library — Red Oaks Nature Center August 14 Groveland Oaks Campground — Wint Nature Center August 15 Hazel Park — Red Oaks Nature Center August 28 Groveland Oaks Campground — Wint Nature Center Public Interpretive Programs August 6 Morning Munchkins — Red Oaks Nature Center August 7 Nature Art — Wint Nature Center Oakland County Parks and Recreation Upcoming Events — August 2021 August 13 Puddle Jumper — Wint Nature Center August 13 Trail Hikes by Appointment — Wint Nature Center August 13 Trail Hikes by Appointment — Wint Nature Center August 14 Grandparents Day Camp — Red Oaks Nature Center August 20 Trail Hikes by Appointment — Red Oaks Nature Center August 21 Trail Hikes by Appointment — Red Oaks Nature Center August 21 Solar Spectacular — Wint Nature Center RAPP August 3 Heartfelt Impressions — Wint Nature Center August 3 Waterford Schools — Wint Nature Center August 3 Madison Heights SCAMP — Red Oaks Nature Center August 4 Waterford Parks and Recreation — Nature Center August 5 Nest Child Care Institute — Red Oaks Nature Center August 6 Nest Child Care Institute — Red Oaks Nature Center August 7 Farmington Farmers Market — Red Oaks Nature Center August 11 Waterford Parks and Recreation — Wint Nature Center August 19 Wixom — Red Oaks Nature Center August 21 Holly Township Parks — Nature Center August 24 Village of Wolverine Lake — Nature Center August 21 Holly Township Parks — Nature Center Virtual Series & Self Led August 21 Back to School with Repurpose Live Zoom — Red Oaks Nature Center Mobile Recreation August 2 Climbing Tower: Milford Public Library Climb Your Way to the Top Library August 3 Carnival Games, Obstacle Course, & Climbing Tower: Auburn Hills Police National Night Out P.D August 4 Go Golf. Oaks on the Road, Jungle Safari: West Bloomfield West Bloomfield School August 4 Festival Package: Waterford School District Summer Camp August 5 Obstacle Course: Pontiac School District Summer School Middle School August 5 Stage: Macomb Twp. Parks Topper Most Macomb Corners Parks August 5 Carnival Package Wixom Event Sibley Square Park August 6 Tent & Light Tower: OCPRC - Waterford M Oakland Uncorked August 6 Climbing Tower: West Bloomfield WB Parks Camp Drake Park August 6 Stage, Climbing Tower, & Carnival Package: Michigan Senior Olympics Bloomer Park August 6 Festival Package: Pontiac Community Foundation Event Shirley & Willard Park August 6 Mini -Festival: Wixom Event Sibley Square Park August 6 Go Cache: Novi P & R Sizzling Summer August 7 Stage: Brain Injury Association Fishing Derby Kensington Metro Park August 7 Stage (2): Lakes Area Chamber Rockin' Under the Stars Multi Lakes Conservation August 7 Carnival Games: OCPRC — Groveland Oaks on the Road, Candyland Groveland August 7 Climbing Tower: Orion Twp. Public Summer Reading Finale Orion Twp. Public Library August 7 Festival Package: Holly Area School Health Fair. August 9 5 in 1 Sports: SOUTHFIELD P & R Oaks on the Road, Secret Ag Southfield Sports Arena August 10 Carnival Games: Lake Orion Comm Oaks on the Road- Olympics, CERC Building August 10 Climbing Tower & Obstacle Course: Madison Heights Summer Camp August 10 Festival Package: OCPRC - Adaptive Rec. Event OU- Pawley Hall Oakland County Parks and Recreation Upcoming Events — August 2021 August 11 Carnival Games: South Lyon Twp. P & R Oaks on the Road, Bugs Life, Island Lake Park August 11 Stage: Rochester Hills Festival of the Hills Borden Park August 11 Obstacle Course: Pontiac Community Cherrylawn Park August 11 Climbing Tower & Festival: City of Rochester Hills Festival of the Hills Borden Park August 12 Stage: Oak Park P and R David Shephard Park August 12 Archery: Northville P & R Oaks on the Road- Olympics, Maybury State Park August 12 Obstacle Course: West Bloomfield Drake Park August 12 Climbing Tower: Pontiac School District August 12 Festival Package: City of Wixom Summer Concert August 13 Climbing Tower & Bleachers: Huron Valley Chamber Milford Memories August 13 Glow Golf Novi P & R Oaks on the Road August 13 Obstacle Course: Rochester Avon Rec Day Camp Bloomer Park August 13 Carnival Games: Clarenceville End of summer August 13 Stage: Village of Beverly Hills Concert Beverly Park August 14 Water Inflatables: OCPRC - Addison Oaks August 14 Climbing Tower & Obstacle Course: Brandon Twp. Parks Family Movie Night August 14 Archery: Orion Twp. P & R Oaks on Road- Jungle Safari Civic Center Park August 19 Carnival Games: South Lyon Twp. P & R Day Camp Island Lake Park August 19 Stage: Oak Park P and R Concert David Shepard Park August 19 Climbing Tower: Tollgate Farms August 19 Archery: West Bloomfield Outdoor Survival Rec. Center August 19 Obstacle Course & Bouncer: City of Wixom Event Sibley Square Park August 20 Bleachers: Raymond James Client Event Raymond James August 20 Festival Package: Novi P & R Summer Camp August 20 Stage: Berkley P and R Cruise Fest Street in front of Have You An August 20 Archery: Hazel Park P & R Oaks on the Road, Secret Agent Green Acres Park August 20 Festival Package: South Lyon, City of Movies in the Park McHattie Park August 21 Stage: West McNichols Busin Cruisn' the D West McNichols BA August 21 Stage: People 4 Palmer Park Palmer Park Community House August 22 Climbing Tower, Obstacle Course & Carnival: Power and Praise Park Community Event Hazel Park Junior High/Scout August 24 Climbing Tower: Village of Wolverine Lake Tuesdays in the Park Clara Miller Park August 25 Stage, Climbing Tower, & Obstacle Course: Huntington Woods P&R Concert Series -Scotia Park August 26 Tents (2): Lake Orion DDA Dragon on the Lake Downtown Lake Orion August 26 Stage: Oak Park P and R Summer Concert David Shephard Park August 26 Festival Package, Bouncer, & Climbing Tower: City of Sylvan Lake 1001}i anniversary August 27 Stage: Lincoln Park Days Lincoln Park Community Center August 27 Obstacle Course: End of Summer Party Nest Child Care August 27 Bus: Lake Orion DDA Dragon on the Lake August 27 Jumbo Games & Climbing Tower: Lathrup Village back to School Rally August 27 Climbing Tower: Lathrup Village Event August 27 Stage: Oakland Twp. P & R August 27 Archery: Northville P & R Maybury event Maybury State Park August 28 Stage: Arise Church Dog Fest August 28 Bus: Lake Orion DDA Dragon on the Lake August 28 Carnival Package: OCPRC - Addison Oaks Event �9 Oakland County Parks and Recreation Upcoming Events — August 2021 August 28 Archery: OCPRC — Groveland Oaks on the Road August 28 Stage: St Mark Catholic Concert August 29 Bus: Lake Orion DDA Dragon on the Lake Special Events August 4 Oaks on the Road — West Bloomfield August 8 Oaks on the Road — Groveland Oaks August 9 Oaks on the Road - Southfield August 10 Oaks on the Road — Lake Orion August 11 Oaks on the Road — South Lyon August 12-16 Back in Time Scavenger Hunt — Addison Oaks August 12-16 Wild Wild West Scavenger Hunt — Groveland Oaks August 12 Oaks on the Road — Northville August 13 Oak on the Road — Novi August 18 Oaks on the Road - Orion Township August 20 Oaks on the Road — Hazel Park August 28 Oaks on the Road — Groveland Oaks Springfield Oaks August 5 Drumming August 6 Ellis Barn Wedding August 6 Activity Center Wedding August 12 Drumming August 12-15 Taco Fest August 13-14 Horse Show -Lower Arena August 19 Drumming August 20-21 Activity Center Wedding August 26 Drumming August 27-28 Activity Center Wedding August 28 Memorial Service Archery n, Independence Oaks Tuesdays — Beginner & Intermediate Archery Classes Wednesdays, Thursdays & Fridays — Open Archery Communications • • Marketing0MAKLAND 2COUNTY PARKS AUGUSTREPORT GreatDarks for Great People The following is an update provided by Desiree Stanfield, ` Supervisor - Marketing and Communications: r News Releases • Independence Oaks County Park - North's Upper Bushman Lake receives special catch -and -release -for -all -fish -species designation from Michigan DNR, June 10 • Red Oaks Waterpark opening June 23; new children's Splash Pad, online ticket sales, June 21 • Oakland County Fair returns July 9-18 for its 50th year at Springfield Oaks County Park, June 23 • Enjoy summer fun close to home with Oakland County Parks and Recreation, June 30 • Waterford Oaks Waterpark will not open for the 2021 season, June 30 • Celebrate July is Park and Recreation Month with Oakland County Parks and Recreation, July 1 • Find or sell treasures at the Oakland County Farmers Market's Community Garage Sale, July 2 Initiatives: • Designed a series of ads for MetroParent daily Pulse, featuring the Addison Oaks and Groveland Oaks campgrounds. Pulse is sent to 23,000 subscribers Monday, Wednesday and Friday. • Designed an ad for Michigan Gardener, featuring fall flowers and produce at the Farmers Market. The magazine has a circulation of 38,000. • Created an updated waterpark rules flyer with QR code to link to the OCPR website; this was used for Red Oaks Waterpark visitors on site • Designed a fillable invitations for Wild Parties at the nature centers, these will allow park visitors to fill out their own birthday invitation and print at home • Designed a fillable form for Holly Oaks ORV Park corporate rentals • Created a large printable QR code for Holly Oaks ORV Park, allowing park users to always access an updated map on the OCPR website • Designed a new pavilion rental FAQ flyer for Springfield Oaks County Park • Continue to upload backlog of photographs in Media Management. Create metadata and improve search techniques by streamlining metadata terms and implementing Boolean search. Assist with database clean-up by searching database for obsolete photographs. Advertising: Promoted Red Oaks and Wint nature centers and the Independence Oaks archery range with digital ads on OaklandCountyMoms.com. The e-newsletter is sent to 10,400+ subscribers bi-weekly. N r N E-marketing Messages Wrote and distributed 49 e-marketing messages. The topics highlighted items for the nature centers, hiring fairs, farmers market, campgrounds and spring programs. These e-marketing messages were delivered to 369,423 recipients as follows: • Craft with Us! - 5,790 recipients • Start keeping a nature journal - 9,926 • Explore the wild world of reptiles - 4,784 • Ready to walk? - 6,185 • Time for yoga - 5,909 • Don't miss the last Sunday flower market! - 5,655 • Whose nest is best? - 6,891 • The trails are calling - 7,963 • Tap into your creative side - 6,051 • TrailBlazer program travels to Lyon Oaks - 6,148 • Newsbreak - June 11, 2021 - 635 • The nature centers are opening! - 9,911 • There's nothing like summer on the trails - 8,112 • Show off your crafting skills - 5,732 • Visit Springfield Oaks during TrailBlazer program - 6,130 • Join us for lunchtime yoga - 5,910 • Celebrate the Lorax - 9,674 • Join OCPRs summer crew! - 10,621 • Schedule an archery birthday party - 6,146 • Red Oaks Waterpark opening Wednesday, June 23 - 9,328 • Are you savvy to summer safety? - 8,257 • Learn about common tree species - 9,761 • Celebrate the summer solstice - 8,563 • TrailBlazer program heads to Addison Oaks - 6,170 • We're ready for summer fun! - 5,317 • Newsbreak - June 25, 2021 - 632 • Join a free, virtual cooking class - 5,651 • Have fun at the fair! - 3,358 • Free food distribution Wednesday - 8,303 • Connect with OAKNotes - 27,439 • COVID-19 vaccinations available - 2,027 • Waterford Oaks Waterpark to remain closed - 9,324 • COVID-19 vaccinations available - 3,680 • COVID-19 vaccinations available at Red Oaks Waterpark - 9,322 • Celebrate Park and Recreation Month - 25,045 • Time for yoga! - 5,897 • Learn how to ID trees at TrailBlazer program - 8,027 • Embark on a flora -finding adventure - 6,420 • Register for Morning Munchkins - 6,886 • Enjoy summer on the trails - 9,315 • Register for the Puddle Jumpers program - 8,308 • Visit Highland Oaks with a naturalist - 8,019 • Participate in a community garage sale - 7,529 • Date correction/Participate in a community garage sale - 7,526 • NEW! Trailside Chats series begins July 14 - 6,143 • Newsbreak - July 9, 2021 - 624 • Free food distribution Wednesday - 8,281 • Marvel at magnificent monarchs - 8,208 • Savor summer on the trails - 7,890 0 r , t Primary Facebook OCFM Facebook Follows Follows 26,423 12,809 Social Media: HOLLY OAKS0 Holly Oaks Twitter Instagram Facebook Follows Followers Followers 10,609 6,929 2,951 The past month was all about the start of summer and all of the programs that go along with it! From nature center programs to the TrailBlazer Walking Series, farmers market events and starting to promote the Oakland County Fair, it was a busy month on social media. We also kept park patrons up-to-date by explaining the staff shortages at Waterford Oaks Waterpark and were transparent about why the park needed to remain closed for the summer. In addition to events and park updates, we recognized national holidays such as National Nature Photography Day, National Trails Day and National Get Outdoors Day. WAIL LAND COUNTY PARKS Oakland County Farmers Market The Oakland County Farmers Market Facebook page has been focused on spreading the word about the vendors who are at the market and the events that are happening. Yoga at the Market has been well -attended, and we've also been promoting the Community Garage Sales (July 11 and Sept. 19). We continue to remind our audience that Gleaners Community Food Bank of Southeast Michigan distributes food at the market on specific dates, in case they are in need. Oakland County Fa"LIMMarkel rut:ishcd t; a.i O - 1W ar loos AM . ••• Join Studio 8 Fitness for a free Yoga les5of from noon to 12AS TOMQRPOW, June 17 at the Qakfand [panty Farmers Market, 235p Pontiac lake Road in Waterford_ 44L W)iCja at the MdrkPt Will take place on the grassy area to the west Of the market building, weather permittrng. Free yoga mats are available for the first 10 participants. This program is spomcfed by Studio 8 Fitness, Healthy Ackland Fartrwslvp and the Oakland County Farmers Market. https //bit_ly/2QFol7Gh NT%l Holly Oaks ORV Park The Holly Oaks ORV Park Facebook page was sure to post multiple times about the Michigan Department of Natural Resources Three Free Weekend in June, meaning vehicles didn't need a DNR ORV or trail stickers to ride at the park. We continue to answer FAQs and keep park users updated on the conditions of the trails. 4 Holly Oaks ORV Park .. Published by Sandy DeVonce Dcrey 0 July 9 at 8:28 PM - 0 We hope to see many people out this weekend. As many of you know we have received a lot of rain over the past few weeks. Unfortunately we have had a lot of heavy rains that have caused hill slides and washouts. Staff are continuing to get all areas of the park open. The Bath Tub Ring track will be closed for the weekend due to high water levels from the pond cresting its banks onto the track. Staff will be out tomorrow to work on the Sandbox course with a goal of having it open just after lunchtime. Thank you for your patience and understanding. Come out and have fun on the new terrain freshly created by Mother Nature. Don't just send it, know what is over the top of the hill before you go. Also with the flooding some areas are very deep water. Check before you cross. Advertising Holly Oaks ORV Parklip �.. Published by Amanda Sable 0 - June a • Q This upcoming weekend (June 12 &13) is the Michigan Department of Natural Resources Three Free Weekend! During those dates, ORV licenses and trail permits, fishing licenses and recreation passports are waived. You'll still need to pay our fee to enter Holly Oaks ORV Park, but you won't need your DNR stickers. If you've been wanting to check out the park, but don't have the stickers, now's your chance! For tickets, hours, rules and more, check out our webs!te; h tt ps-//b it.lyj2CtAo5p7. Digital ad for OaklandCountyMomsxom Digital ad for MetroParent Pulse tiE Broadcast news: Print and Digital Media Exposure: •WDET (radio) - Detroit, MI, June 22 1:24 p.m. Red Oaks Waterpark opens tomorrow Station Reach: 71,000 •WJBK-DET (FOX) - Detroit, MI, June 22 (Fox 2 News Morning) 5:23 a.m., 8:16 a.m. Red Oaks Waterpark opens tomorrow, Waterford Oaks remains closed - hiring fair tomorrow Local Market Viewership: 64,220 and 17,543 Local Publicity Value: $3,983.60 per 30s and $1,324.79 per 30s .WDET (radio) - Detroit, MI, June 23 1:24 a.m. Red Oaks Waterpark opening •WXYZ-DET (ABC) - Detroit, MI, June 30 5:25 p.m., 11:17 p.m. Waterford Oaks remains closed for the season Local Market Viewership: 75,268 and 70,660 Local Publicity Value: $9,308.30 per 30s and $3,395.70 per 30s .My TV20 - Detroit, MI, June 30 10:09 P.M. Waterford Oaks remains closed for the season Local Market Viewership: 24,814 Local Publicity Value: $2,882.88 per 30s .WWI -AM - Detroit, MI, June 30 5:42 p.m., 9:13 p.m. Waterford Oaks remains closed for the season Station Reach: 379,300 •WDIV-DET (NBC) - Detroit, MI, June 30 5:24 p.m. Waterford Oaks remains closed for the season Local Market Viewership: 133,552 Local Publicity Value: $5,538.75 per 30s .WWI -AM - Detroit, MI, July 1 6:48 a.m. Waterford Oaks remains closed for the season Station Reach: 263,800 .WXYZ-DET (ABC) - Detroit, MI, July 1 4:49 a.m., 6:50 a.m. Waterford Oaks remains closed for the season Local Market Viewership: 15,779 and 48,767 Local Publicity Value: $1,042.95 per 30s and $3,187.50 per 30s .WDIV-DET (NBC) - Detroit, MI, July 2 5:15 p.m. Waterford Oaks remains closed for the season Local Market Viewership: 97,108 Local Publicity Value: $4,464.60 per 30s .WWI -AM - Detroit, MI, July 4 6:05 a.m., 7:07 a.m., 9:07 a.m., 10:04 a.m., 11:07 a.m., 12:12 p.m., 1:12 p.m., 2:42 p.m., 3:13 p.m., 4:43 p.m., 5:13 p.m., 6:13 p.m. Waterford Oaks remains closed for the season .WWI -AM - Detroit, MI, July 5 3:22 a.m. Waterford Oaks remains closed for the season WXMI-TV USA Jul 12 7:49 am High bacteria levels close 17 beaches across Michigan Township Park Lake Beach in Clinton County Crooked Lake - Independence Oaks County Park in Oakland County Ross Lake - Beaverton City Park C&G Newspapers Andy Kozlowski USA Jul 12 7:35 am Red Oaks Waterpark reopens with splash pad, online ticket sales A lifeguard shortage is the reason Waterford Oaks Waterpark, the other waterpark run by Oakland County Parks and Recreation (OCPR), remains Oakland County Moms USA Jul 11 11:51 pm Calendar troy community center events troy events troy family aquatic center events troy historic village events troy stage nature center events Cleveland.com USA Jul 10 7:53 am Brilliant Bronco Ford-ifies the Wrangler (review) up front for its superior maneuverability. Think the Sandbox section at Holly Oaks ORV Park, where Bronco Nation will soon be locking horns Oakland County Moms USA Jul 10 3:00 am Normandy Oaks Splash Pad Royal Oak Tweet Email More Print Telegram Pocket oakland county Oakland county parks pics review reviews royal oak park royal The Detroit News Amelia Benavides-Collin USA Jul 9 12:01 pm State warns of high bacteria levels at 14 Michigan beaches Lake, Pontiac Lake, Handsome Lake and Crooked Lake at Independence Oaks County Park. Additional beach advisories and closures around the WFGR-FM Ken Evans USA Jul 8 11:40 am Lake Michigan Beaches Among 19 Across State Closed Due To High Bacteria Bath Township Park, Lake Beach Clinton County Crooked Lake - Independence Oaks County Park, Oakland County Ross Lake - Beaverton City Park Oakland County Moms USA Jul 7 2:00 am Oakland County Fair VIP Tickets Package Contest Oakland County Fair Pics This slideshow requires JavaScript. Springfield Oaks County Park 12451 Andersonville Road Davisburg, MI For a Spinal Column Spinal Column USA Jul 6 11:01 pm Oakland County Fair returns this weekend for 50th year at Springfield Oaks County Park in. Oakland County Parks is the presenting sponsor of the fair, so entry is free for those with an Oakland County Parks and Recreation 2021 Oakland County Moms USA Jul 4 11:35 pm Oakland County Fair 2021 the state; Oakland County Parks and Recreation Executive Officer Dan Stencil said. "Oakland County and Parks and Recreation is very excited 1045 SNX Rhys Scadden USA Jul 3 2:56 pm Metro Detroit Fireworks & Events Date: July 9th, 2021 Cost: $12+ Location: Springfield Oaks County Park Cars Under The Stars Fireworks Spectacular: Date: July 18th, Oakland County Times USA Jul 2 10:30 pm July 9 - 19 - Oakland County Fair . Oakland County Times Fair Davisburg, MI - The Oakland County Fair is located at Springfield Oaks County Park, 12451 Andersonville Rd., Davisburg, MI 48350. The C&G Newspapers Tiffany Esshaki USA Jul 2 4:05 pm Oakland County Fair returns July 9-18 , a movie night, live music and plenty more. The Oakland County Parks and Recreation Department will once again host the festivities. "The CBS Detroit Bria Brown USA Jul 2 4:05 pm Here's A List Of Michigan Beach Closures This Weekend in Oakland County including the Crossroads for Youth at Handsome Lake and Independence Oaks County Park at Crooked Lake. READ MORE: The St. WCRZ-FM USA Jul 2 2:26 pm Michigan Beaches That Are Closed for High Bacteria Levels to high bacteria levels from storm runoff. Crooked Lake - Independence Oaks County Park in Oakland County - Closed due to high bacteria FOX 2 Detroit News USA Jul 2 9:20 am LIST: Michigan closes multiple beaches due to water contamination, 3 in metro Detroit bacteria levels caused by stormwater runoff. Crooked Lake - Independence Oaks County Park Similar to Handsome Lake, Crooked Lake was also WFGR-FM Casey Daniels USA Jul 2 4:37 am 10 Michigan Beaches Are Closed Heading Into The Holiday Weekend closed from June 22-23 for the same reason. Crooked Lake, Independence Oaks County Park, Oakland County - CLOSED since June 29 due to high C&G Newspapers Tiffany Esshaki USA Jul 1 10:59 pm Help (desperately) wanted Sue Wells, the interim executive officer for the Oakland County Parks and Recreation Department, said they've had difficulties finding part- WXYZ.COM Brett Kast USA Jul 1 9:52 pm Handful of metro Detroit beaches remain closed due to bacteria from stormwater . Hansell and his team monitor about 100 beaches, including Independence Oaks County Park which remains closed. "Our two public beaches Detroit Free Press USA Jul 1 5:09 pm Rainfall that flooded basements is cause of several beach closures, officials say Clinton Handsome Lake, Crossroads For Youth, Oakland Crooked Lake, Independence Oaks County Park, Oakland Lake St. Clair, St. Clair Shores WCRZ-FM USA Jul 1 1:07 pm Lack of Lifeguards Forces Waterford Waterpark to Close for 2021 Season , there is another option for you. Oakland County Parks and Recreation also operates Red Oaks Waterpark, located in Madison Heights and FOX 47 NewsUSA Jul 1 12:42 pm 10 beaches closed across Michigan as July 4th holiday approaches Handsome Lake - Crossroads For Youth in Oakland County Crooked Lake - Independence Oaks County Park in Oakland County Lake St. Clair - St. The Detroit News Charles E. Ramirez USA Jul 1 1:55 am Nine Michigan beaches closed due to water contamination, officials say storm runoff. The county's closed beaches are: Independence Oaks County Park beach on Crooked Lake in Independence Township; ECHPOA beach Oakland County Times USA Jun 30 3:22 pm Red Oaks Waterpark Open, but Waterford Oaks Won't This Year . Oakland County Times Red Oaks Waterpark Open, but Waterford Oaks Won't This Year (Oakland County Parks and Recreation, June 30, 2021) Waterford, MI - Oakland Oakland County Times USA Jun 30 2:22 pm July 2 - COVID Vaccinations at Red Oaks Waterpark in Madison Heights • Oakland County Times at Red Oaks Waterpark in Madison Heights Madison Heights, MI - COVID-19 vaccinations will be available on site at Red Oaks Waterpark from The Detroit News Maureen Feighan USA Jun 30 11:31 am Waterford Oaks Waterpark to stay closed for 2021 season our guests and staff." The announcement comes just days after Red Oaks Waterpark in Madison Heights finally opened for the summer season, WXYZ.COM USA Jun 30 9:52 am Waterford Oaks Waterpark closed for 2021 season due to lack of lifeguards WATERFORD, MI (WXYZ) — Waterford Oaks Waterpark said they will not be opening up for the 2021 season due to a shortage of lifeguards. "We Oakland County Moms USA Jun 30 2:00 am Waterford Oaks Waterpark 2021 - CLOSED are maintained by Oakland County Parks and Recreation. Waterford Oaks Waterpark Waterford 2020 Waterford Oaks Waterpark Opening Day is Spinal Column Spinal Column USA Jun 29 11:01 pm Milford Spice Company selling popular spice blend in support of Community Sharing building fundraiser be available on the website, community events and the Oakland County Farmers Market. Kirchner, who is Community Sharing's casework manager, Hour Detroit Lauren Wethington USA Jun 28 1:22 pm Celebrate 4th of July in Metro Detroit with These Fireworks Shows take place at the fair that day. $12+. July 9. Springfield Oaks County Park, 12451 Andersonville Road, Davisburg; oakfair.org Cars Under the Daily Racing Form Marty McGeeJun USA Jun 25 11:03 am Although the pandemic has eased, this will not be your typical Ellis meet of the 1,500 or so Churchill horses will have crammed into the Ellis barn area, with others dispersing to various other tracks and training WCRZ-FM USA Jun 24 12:44 pm Where to See Fireworks in Oakland County Fair: July 9-18 with fireworks at 10 pm on July 9 at Springfield Oaks County Park.. Jubilee Carnival: June 24-27, downtown Lake Orion, secondwavemedia David Sands USA Jun 23 11:02 pm Huron Valley Trail receives $250,000 maintenance grant, plans new connection between local communities, the Michigan Department of Natural Resources, Oakland County Parks and Recreation, and the Huron - Clinton Click On Detroit USA Jun 23 2:07 pm Red Oaks Waterpark opens today; new children's Splash Pad, online ticket sales due to the pandemic, Oakland County Parks and Recreation officials look forward to welcoming visitors back at Red Oaks Waterpark in Madison The Detroit News Maureen Feighan USA Jun 21 3:21 am Red Oaks Waterpark to open Wednesday; Waterford Oaks will stay closed depending on staffing Red Oaks Waterpark to open Wednesday; Waterford Oaks will stay closed depending on staffing The Daily Tribune Kathy Blake USA Jun 18 1:30 pm Oakland County community calendar June 20 and beyond , $10 each.. Oakland County Parks and Recreation Historian Carol Bacak-Egbo will discuss the history of the 1884 Ellis Barn during a Barn Oakland County Moms USA Jun 18 2:00 am Red Oaks Waterpark 2021 more. Red Oaks Waterpark and Waterford Oaks Waterpark are maintained by Oakland County Parks and Recreation. Red Oaks Waterpark Madison Detroit Legal News USA Jun 16 6:43 am National association shines light on Oakland County pandemic response six additional awards for pandemic response, Oakland County Parks & Recreation's Holly Oaks ORV Park, and the county's Public Safety Oakland County Moms USA Jun 16 12:00 am Oakland County Waterparks 2021 county oakland county parks oakland county waterparks parks red oaks waterpark things to do waterford events waterford oaks waterpark The Daily Tribune Mark Cavitt USA Jun 15 5:00 am Oakland County nationally recognized for pandemic -related programs and initiatives Oakland Together COVID-19 Tribute Walk, held in March at Waterford Oaks County Park. The half -mile long interactive light display allowed FOX 2 Detroit News USA Jun 11 2:49 pm HOLLY ORV Park open this weekend, no DNR license needed to get their adrenaline rush. But now, visitation to the new Holly Oaks ORV Park will be even more accessible this weekend. That's because Detroit Free Press (Premium) Paul Egan USA Jun 10 12:47 pm Gov. Whitmer announces $250-million plan to upgrade state parks, using federal stimulus and electrical systems at the campground. At Fort Wilkins State Park, $300,000 to upgrade the water and sewer system at the campground. At Motor Trend USA Jun 9 1:00 pm 2022 Nissan Pathfinder First Drive: Back on the Right Track a chance to sample the Pathfinder at southeast Michigan's new Holly Oaks ORV Park, where Ford has demonstrated the Bronco and Bronco Sport. Hour Detroit Zach Brooke USA Jun 9 8:41 am Get Your Motor Runnin' at These Metro Detroit Auto Attractions & Events .com. Detroit 4fest When: Sept. 25-26 Where: Holly Oaks ORV Park, Holly This off -road event coincides with the last two days of the nearby Cars.com Aaron Bragman USA Jun 9 6:43 am 2022 Nissan Pathfinder Review: Outdoor Adventure Wagon Rebooted than just cosmetic. That's why the company booked some time at Holly Oaks ORV Park north of Detroit for a brief romp through the dirt and The Car Connection Robert Duffer USA Jun 9 6:36 am First drive: 2022 Nissan Pathfinder SUV carves a straightforward path a 5,200-pound trailer, and went off-roading at Holly Oaks ORV Park. The fifth -generation Pathfinder does everything well without standing The Daily Tribune Kathy Blake USA Jun 4 11:00 am Oakland County community calendar June 6 and beyond and June 19 at Red Oaks Nature Center, 30300 Hales St., Madison Heights, crafting camp (June 12 and June 19) includes a nature activity and The Daily Tribune Kathy Blake USA Jun 3 8:15 am Farmers markets are opening in Oakland County and Sheldon, 248-349-7640, northville.org/farmers-market-vendors. Oakland County Farmers Market: 7 a.m.-1:30 p.m. Tuesdays, Thursdays and Golf Revenues and Starts Comparison for FY2019, FY2020, FY; through 6/30 Course Revenue and Starts Percentage Change Glen Oaks 2019 2020 2021 2021 v 2019 2021 v 2020 Carts $91,201 $67,213 $150,010 64% 123% Greens Fees $362,679 $249,103 $463,567 28% 86% Revenue Total $453,880 $316,316 $613,577 35% 94% Total Starts 15,492 10,678 19,586 26% 83% League Starts 6,139 2,080 5,205 -15% 150% SMAV Starts 3,212 4,231 5,267 64% 24% % SMAV 21% 40% 27% 30% -32% Won Oaks 2019 2020 2021 2021 v 2019 2021 v 2020 Greens Fees $547,029 $438,186 $767,715 40% 75% Revenue Total $547,029 $438,186 $767,715 40% 75% Total Starts 11,442 9,444 16,546 45% 75% League Starts 2,594 1,016 2,978 15% 193% SMAV Starts 1,872 2,095 3,378 80% 61% % SMAV 16% 22% 20% 25% -8% Red Oaks 2019 2020 2021 2021 v 2019 2021 v 2020 Carts $44,763 $33,055 $76,695 71% 132% Greens Fees $139,172 $114,396 $184,008 32% 61% Revenue Total $183,935 $147,451 $260,703 42% 77% Total Starts 8,824 6,771 11,749 33% 74% League Starts 1,740 828 1,441 -17% 74% SMAV Starts 1,529 1,202 1,510 -1% 26% % SMAV 17% 18% 13% -26% -28% Springfield 2019 2020 2021 2021 v 2019 2021 v 2020 Carts $103,516 $112,466 $159,223 54% 42% Greens Fees $317,918 $225,512 $370,489 17% 64% Revenue Total $421,434 $337,978 $529,712 26% 57% Total Starts 14,055 7,812 14,767 5% 89% League Starts 5,245 2,100 4,828 -8% 130% SMAV Starts 2,924 1,961 3,901 33% 99% % SMAV 21% 25% 26% 27% 5% 5I White Lake 2019 2020 Carts $118,049 $100,686 Greens Fees $306,666 $242,315 Revenue Total $424,715 $343,001 Total Starts 15,762 11,686 League Starts 5,760 2,080 SMAV Starts 4,031 4,781 % SMAV 26% 41% Combined Course Information through June 30 Total 2019 2020 Carts $357,528 $313,420 Greens Fees $1,673,464 $1,269,511 Revenue Total $2,030,993 $1,582,931 Total Starts 65,575 46,391 League Starts 21,478 8,104 SMAV Starts 8,869 8,971 % SMAV 33% 40% 2021 2021 v 2019 2021 v 2020 $164,687 40% 64% $370,015 21% 53% $534,702 26% 56% 18,819 19% 61% 5,205 -10% 150% 4,943 23% 3% 26% 3% -36% Percentage Change 2021 2021 v 2019 2021 v 2020 $550,615 54% 76% $2,155,794 29% 70% $2,706,408 33% 71% 81,467 24% 76% 19,657 -8% 143% 14,228 60% 59% 32% -3% -20% ti• di'sm-tc W. . . . . . . . . . . .