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Agendas/Packets - 2021.11.03 - 40414
QAKLANC COUNTY PARKS Great -Parks for 6rwt-Peoplo ovember 202 Commission Meeting The 14 Oakland County Parks contribute to the high quality of life that attracts businesses and residents to its 62 communities. Since 1966, the Oakland County Parks system has grown to 6,700 acres, offering a wide variety of year-round recreation opportunities ranging from camping, hiking, swimming, boating, golfing and picnicking to cross-country skiing, ice skating and ice fishing. OaklandCountyParks.com M V OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Oakland County Parks Activity Center, 2800 Watkins Lake Rd, Waterford 48328 Wednesday, November 3, 2021 @ 1:00 p.m. Gary McGillivray, Chairperson PG # Call Meeting to Order Roll Call Pledge of Allegiance 1 Approval of Agenda 6-14 Approval of Minutes Meeting of October 6.2021 Public Comment PRESENTATIONS/RECOGNITIONS: ACTION REOUIRED PRESENTER(S) / PHONE # 15-16 Recognition of Amanda Herzog, Past OCPR Commissioner Informational Gary McGillivray / 709-0359 17 Introduction of Benjamin Prowse, Park Naturalist - Red Oaks Nature Center Informational Brandy Boyd / 296-1972 18 Recognition of Griffin Bray, Nature Program Specialist - MAEOE - Rising Star Informational Brandy Boyd / 296-1972 Award 19 Recognition of Mike Boyd, Parks Supervisor - mParks Award Informational Sue Wells / 858-4634 COMMUNICATIONS/REPORTS: ACTION REOUIRED PRESENTER(S) / PHONE # 20-21 A. Capital Improvement Expense Summary Receive & File Jeff Phelps / 858-5319 22-32 B. Collaborative Invasive Species Management Area (CISMA) - Executive Receive & File Sarah Cook-Maylen / 343-1353 Committee Presentation CONSENT AGENDA: ACTION REOUIRED PRESENTER(S) / PHONE # 33-34 1 OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Receive & File Jeff Phelps / 858-5319 Ending 09/30/2021 (FM 12 FY 21) 35 2 Monthly Revenue and Expenditure Comparison Report for Month Ending Receive & File Jeff Phelps / 858-5319 09/30/2021 (FM 12 FY 21) 36-40 3 Monthly Revenue and Expenditure Report by Line Item for Month Ending Receive & File Jeff Phelps / 858-5319 09/30/2021 (FM 12 FY 21) 41 4 Monthly Capital Equipment Report for Month Ending 06/30/2021 09/30/2021 Receive & File Jeff Phelps / 858-5319 (FM 12 FY 21) 42 5 Monthly Revenue and Expenditure Average Comparison Report for Month Ending Receive & File Jeff Phelps / 858-5319 09/30/2021 (FM 12 FY 21) 43 6 Capital Improvement Projects Budget to Actual Report & Statement of Net Receive & File Jeff Phelps / 858-5319 Position For Month Ending 09/30/2021 (FM 12 FY 21) 44-45 7 Monthly Purchasing Reports for Month Ending 09/30/2021 (FM 12 FY 21) Receive & File Phil Castonia / 858-0909 46-47 8 FY2022 Commission Approval Schedule (CIP/MMP Projects) Receive & File Mike Donnellon / 343-6290 48-49 9 Maintenance Management Plan (MMP) FY2021 Budget Report Receive & File Mike Donnellon / 343-6290 50-58 10 Pending Capital Improvement Project Report Receive & File Mike Donnellon / 343-6290 59 11 CISMA Treatments - Budget Amendment Approval Sarah Cook-Maylen / 343-1353 60-78 12 Independence Oaks - Asphalt Road Paving (RFP-Engineering) Approval Zachary Crane / 240-1079 79 13 Fiscal Services FY2021 Year -End Report and Budget Amendments Approval Jeff Phelps / 858-5319 REGULAR AGENDA: ACTION REOUIRED PRESENTER(S) / PHONE # 80 14 Request for FY 2022 Recreation Assistance Partnership Program (RAPP) Approval Brandy Boyd / 296-1972 81-85 15 CISMA - Treatment Guidance and Scoring Tool Approval Sarah Cook-Maylen / 343-1353 86-103 16 Glen Oaks Conference Center - Window Replacements Approval Mark Adams / 762-3822 104-105 17 Request to Purchase FY2022 Capital Equipment Approval Tom Hughes / 343-1011 CLOSED SESSION: 18 Parks and Recreation Director Search Gary McGillivray / 709-0359 NEW & MISCELLANEOUS BUSINESS ACTION REOUIRED PRESENTER(S) / PHONE # 106-126 19 Executive Officer Report Receive & File Sue Wells / 858-4634 20 Executive Committee Update Informational Gary McGillivray / 709-0359 ANNOUNCEMENTS ADJOURNMENT TO December 1, 2021 at 1:00 p.m. or the Call of the Chair **Will be distributed at the Commission Meeting 1 IWCA I COUNTY PARKS Oakland County Parks and Recreation Commission Aaenda Summary for Wednesday. November 3.2021 The agenda is summarized below. Commission Members can contact persons listed for additional information. PRESENTATION/RECOGNITION: • Recognition of Amanda Herzog - Past OCPR Commissioner • Introduction of Benjamin Prowse, Park Naturalist — Red Oaks Nature Center • Recognition of Griffin Bray, Nature Program Specialist — MAEOE Rising Star Award • Recognition of Mike Boyd, Parks Supervisor — mParks Award COMMUNICATIONS: A. Capital Improvement Expense Summary Communication item lists the capital project agenda items requiring approval and the financial impact on the Amount Available for Capital Improvement and Capital Equipment. Contact: J. Phelps 248-858-5319 B. Collaborative Invasive Species Manaqement Area (CISMA) The Natural Resources -Oakland County Cooperative Invasive Species Management Area (OC CISMA) unit will provide a presentation outlining OC CISMA related activities and progress across Oakland County. Contact: S. Cook-Maylen 248- 343-1353 CONSENT AGENDA: 1. Revenue and Expenditure Budget to Actual Report by Budget Center Monthly comparison of budgeted vs. actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 2. Revenue and Expenditure Comparison Report by Budget Center Monthly comparison of actual revenue and expense by budget center. Available after month -end closing. Contact: J. Phelps 248-858-5319 3. Revenue and Expenditure Report by Line Item Monthly actual revenue and expense for entire Parks & Recreation fund. Available after month -end closing. Contact: J. Phelps 248-858-5319 4. Monthly Capital Equipment Report Monthly comparison of budgeted vs. actual capital equipment purchases. Available after month -end closing. Contact: J. Phelps 248-858-5319 2 5. Monthly Average Comparison Report 6. 8. 9. 10. 11. The `Monthly Average Comparison Report' compares monthly revenue and expense activity to a five-year average. Contact: J. Phelps 248-858-5319 Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance The Capital Improvement/Illustrative Net Position-Unrestricted/Planned Use of Balance' report presents a budget- to- actual comparison of active capital improvement projects, an illustrative representation of the Net Position - Unrestricted accounts reflective of the Parks and Recreation Commission's Net Position policy, the current year adjustments made to the Planned Use of Balance account, and detail of operating enhancement projects. Contact: J. Phelps 248-858-5319 Monthly Parks Purchasing Reports — September 2021 - Month Ending 0913012021 (FM 12, FY21) Today staff will present a monthly status report on the Purchasing Activity from Month 12 of Fiscal Year 2021 (September 2021) for Parks and Recreation. Monthly Purchasing Expenditure Report — September 2021 Contact: P. Castonia 248-858-0909 o/ 248-343-0368 c FY 2022 Commission Approval Schedule (CIP/MMP Proiects) Updated list of projects and the timeline for commission approval. Contact: M. J. Donnellon, Jr. 248-343-6290 Maintenance Management Plan Budget - FY 2021 Monthly budget report for the FY2021 Maintenance Management Plan. Contact: M. J. Donnellon, Jr. 248-343-6290 Pending Capital Improvement Program-Proiect Report Monthly written project status report on OCPR Pending Capital Improvement Program Projects. Contact: M. J. Donnellon, Jr. 248-343-6290 FY 2022 CISMA Treatments -Budget Amendments OCPR estimated investing approximately $260,820 in OC CISMA in FY2021 with $70,000 to be expended for contractual treatments in FY21 and $190,820 budgeted into the FY22 operating budget due to ongoing transition efforts. In 2021, the communities requested and OCPRC approved $58,241 of the $70,000 for contractual treatments so a budget amendment is requested to allocate an additional $11,759 to the NR-CISMA FY22 operating budget in addition to $29,830 of unexpended approved treatments from 2021. Contact: S. Cook-Maylen 248-343-1353 12. Independence Oaks Asphalt Road Paving (RFP-Engineering) This agenda item is for approval of design/engineering services to evaluate the Independence Oaks road system and Wint Nature Center parking lot as part of the asphalt paving project. Project scope items include: I. Evaluate approximately 11,500 linear feet of total roadway within Independence Oaks with varying road widths for asphalt milling and paving. II. Evaluate approximately 25,700 square feet of asphalt parking lot at Wint Nature Center for asphalt milling and paving. 13. 14. 15. 16 III. Address road approaches off the defined project road system to all park maintenance routes/roads/parking lots. IV. Evaluate best management practices in pavement and stormwater management construction for environmental sustainability. V. Create standard specification template that can be used in future mill and overlay paving projects throughout the park system. Contact: Z. Crane 248-240-1079 Fiscal Services FY 2021 Tear -End Report and Budget Amendments Contact: J. Phelps REGULAR AGENDA: 248-858-5319 Request for FY 2022 Recreation Assistance Partnership Proaram (RAPP) The goal of the Recreation Assistance Partnership Program (RAPP) is to provide recreation opportunities and experiences to cities, villages, and townships; community parks and recreation departments; schools; downtown development authorities (DDA); non-profit organizations; and underserved populations. RAPP is an element of our parks system's evolving Strategic Master Plan to serve all areas and citizens of Oakland County. RAPP will be marketed to the designated groups in all 62 cities, villages, and townships in Oakland County. We continue to work with more communities that historically don't utilize the RAPP program to see if we can get RAPP visits to their communities. The requested funds for the 2022 Recreation Assistance Partnership Program will be preliminarily allocated as follows: • $90,000 Community Outreach/CVT's/Bus Transportation: Mobile units, GO! Adventures, Nature Education and One (1) Bus Trip. • $65,000 Community Collaborations: Collaborations with cities, villages, townships, schools, DDA's, etc. to support collaboration between organizations, communities, groups and municipalities. • $45,000 Event Outreach: Heighten funding for community organizations that partner with OCPR for festivals and community events. The Recreation Assistance Partnership Program is projected to provide thousands of residents and visitors, who may not otherwise have the opportunity, a chance to enjoy quality recreation activities in their community. Contact: B. Sotke-Boyd 248-296-1972 CISMA-Treatment Guidance and Scoring Tool Beginning in FY2022, a portion of the OCPR-OC CISMA annual budget will be allocated to high priority community invasive species related projects across Oakland County. OCPR staff have created draft Project Funding Guidance and Project Prioritization Criteria documents for review. Contact: S. Cook-Maylen 248-343-1353 Glen Oaks Conference Center -Window Replacement Removal of the 1996 installed exterior aluminum clad wood windows and the installation of new commercial interior wood clad aluminum windows located on the gable and northern facing walls of the existing banquet room. Contact: M. Adams 248-762-3822 17. Request to Purchase FY2022 Capital Equipment The Oakland County Parks and Recreation (OCPR) Operations staff is providing the bid results for the FY2022 Capital 18 19. Equipment. Many of the bids were higher than forecasted and budgeted in the FY2022 Capital Equipment budget. Budgeted amounts for the Capital Equipment were based on FY2021 Capital Equipment bid results along with an anticipated 5%-10% increase in equipment costs for FY2022. The current market for equipment, parts, materials, and availability has resulted in some items being 15%-20% higher than budgeted The equipment that is requested for FY2022 is critical to the OCPR operations. A decreased Capital Equipment budget from previous years when millage funding decreased impacted the ability to replace equipment on a timely schedule. New millage funding and the increase in the Capital Equipment budget will allow for the older equipment to be replaced along with equipment replacement back on the proper replacement cycle. This will still be a 5-6-year process to get to the proper replacement cycle with the new funding allocated for Capital Equipment. To replace the equipment that was requested in FY2022 and to continue to get back to a proper replacement schedule, staff is requesting to fund the remaining amount of $74,468.50 for the FY2022 Capital Equipment from Unrestricted Net Position. Contact: T. Hughes CLOSED SESSION: Parks & Recreation Director Search Update Contact: G. McGillivray NEW & MISCELLANEOUS BUSINESS: Interim Executive Officer Report 248-343-1011 248-709-0359 Update on current Oakland County Parks and Recreation matters by the Interim Executive Officer. Contact: S. Wells 20. Executive Committee Update 248-858-4634 Update on discussions from the previous month's OCPR Commission Executive Committee meeting. Contact: G. McGillivray 248-709-0359 01aL9111:1,1 Oakland County Parks and Recreation Commission Regular Meeting October 6, 2021 Chairman McGillivray called the Oakland County Parks and Recreation Commission meeting to order at 1:02 p.m. in the Oakland County Parks and Recreation Waterford Oaks Activity Center. COMMISSION MEMBERS PRESENT: Chairman Gary R. McGillivray, Vice Chairman J. David VanderVeen, Secretary Ebony Bagley, Yolanda Charles, Andrea LaFontaine, Jim Nash, Nancy Quarles, Lance Stokes (8) COMMISSION MEMBERS ABSENT: Executive Committee Member Christine Long (1) ALSO PRESENT: Parks and Recreation OC Corporation Counsel OC Fiscal Services/P & R OC Purchasing APPROVAL OF AGENDA: Susan M. Wells, Interim Executive Officer Mark Adams, Architectural Engineer Phil Castonia, Chief —Business Operations Mike Donnellon, Chief -Facilities Maintenance & Development Jim Dunleavy, Chief -Park Operations & Maint. - N. District Collin Gibbs, Maintenance Supervisor II Amanda Herzog, Parks Project Advisor Tom Hughes, Chief —Park Operations & Maint. - S. District Melissa Prowse, Supervisor of Planning Abe Qasim, Skilled Maintenance HVAC Brandy Sotke-Boyd, Chief of Recreation Programs and Services Desiree Stanfield, Supervisor of Marketing & Communications Jody Hall, Financial Attorney Jeff Phelps, Fiscal Services Coordinator Andy Krumwiede, Buyer II Moved by Mr. VanderVeen, supported by Ms. Bagley to approve the agenda with the following changes: Add: Approval of Minutes: September 22, 2021 Special OCPR Commission Meeting Minutes Remove: Reaular Aaenda Item: # 20 Request to Sell Alcohol-Drew's Home of Clarkston AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a unanimous voice vote. APPROVAL OF MINUTES: Moved by Mr. Nash, supported by Ms. Quarles to approve the minutes of the Oakland County Parks and Recreation Commission Regular Meeting of September 1, 2021 and the Special Meeting of September 22, 2021, as submitted. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a unanimous voice vote. OCPR Commission Meeting October 6, 2021 Page 2 PUBLIC COMMENTS: There were no comments from the public. PRESENTATIONS/RECOGNITIONS: Introduction - Mark Adams, Architect Engineer Chief of Facilities Maintenance and Development Mike Donnellon introduced Mark Adams who was recently hired as the Architectural Engineer in Facilities Maintenance. Mark earned a bachelor's degree in architecture from the University of Michigan. After receiving his degree, he gained experience in historical restoration architecture specializing in church buildings, spent five years in residential architecture, and then worked in commercial architecture. Mr. Adams will oversee the OCPR building improvement program, the replacement schedules for mechanical and electrical equipment, roofs, etc., and the capital improvement projects from budgeting, bidding, contract awards and coordinating with contractors on the job, ensuring that industry standards are met, and best practices are used. Introduction - Abe Qasim - Skilled Maintenance HVAC Maintenance Supervisor II Collin Gibbs introduced Abe Qasim. Abe was recently hired as the Skilled Maintenance Technician -HVAC in Facilities Maintenance. Abe has 20 years' experience in the HVAC and related fields. He is very knowledgeable and carries multiple licenses including a Mechanical Contractor License as well as a Boilers License. COMMUNICATIONS/REPORTS: A. Capital Improvement Expense Summary OCPR Fiscal Services Coordinator Jeff Phelps advised there is one item on the agenda requiring Unrestricted Net Position funding: FY 2022 Proposed Golf Cart Purchase - (Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks, White Lake Oaks) for $136,059. The balance of the Unrestricted Net Position account as of August 31, 2021, is $26,159,397.38. This is a decrease of ($1,217,691) from the July 31, 2021, balance of $27,377,088. The FY2021 Amended Budget as of August 31, 2021, is $33,480,279. The Unrestricted Net Position policy sets a recommended balance of funds to be set at 50% of the operating budget. The requirement of Unrestricted Net Position funds is $16,740,139. The Parks and Recreation fund is currently $9,419,258 above the policy requirement. Moved by Ms. Quarles, supported by Mr. Stokes to receive and file the Communications/Capital Improvement Expense Summary Report. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. B. Environmental Sustainabilitv Committee Action on this item was postponed until the November 1, 2021 OCPR Commission meeting. OCPR Commission Meeting October 6, 2021 Page 3 CONSENT AGENDA: Moved by Ms. Bagley, supported by Ms. Quarles to approve Items 1 through 10 under Consent Agenda, as follows: 1. OCPR Monthly Revenue and Expenditure Budget to Actual Report for Month Ending 08/31/2021 (FM 11 FY 21) 2. Monthly Revenue and Expenditure Comparison Report for Month Ending 08/31/2021 (FM 11 FY 21) 3. Monthly Revenue and Expenditure Report by Line Item for Month Ending 08/31/2021 (FM 11 FY 21) 4. Monthly Capital Equipment Report for Month Ending 06/30/2021 08/31/2021 (FM 11 FY 21) 5. Monthly Revenue and Expenditure Average Comparison Report for Month Ending 08/31/2021 (FM 11 FY 21) 6. Capital Improvement Projects Budget to Actual Report & Statement of Net Position For Month Ending 08/31/2021 (FM 11 FY 21) 7. Monthly Purchasing Reports for Month Ending 08/31/2021 (FM 11 FY 21) 8. FY2022 Commission Approval Schedule (CIP/MMP Projects) 9. Maintenance Management Plan (MMP) Budget Report 10. Pending Capital Improvement Project Report AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. REGULAR AGENDA: 11. Rose Township Property Donation (Water Road Parcel) Moved by Ms. LaFontaine, supported by Mr. Nash to approve the Donation Agreement with Kurt W. Jung and Maura A. Lobos Jung for the donation of the 33-acre "Water Road Property" (Parcel ID 06-27-377-001) and $15,000 to assist Oakland County Parks and Recreation with due diligence and closing costs, and recommend the approval of the Donation Agreement to the Oakland County Board of Commissioners. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. Staff advised the Commission the donors will also be placing a deed restriction on the property prior to closing with Oakland County. The deed restriction will restrict who OCPRC can convey the property to in the future s OCPR Commission Meeting October 6, 2021 Page 4 (if the Commission ever decided to sell/donate/lease, etc. the property). This deed restriction is proposed to read: Grantors are donating the premises to grantee for use as public open space including for recreation and nature study subject to a Conservation Easement Agreement. Grantee and subsequent grantees shall not sell, transfer, or otherwise convey any or all of the premises or any interest in the premises to any person or entity except to the State of Michigan, another governmental unit in Michigan, or a land conservancy or land trust which is a "qualified organization" for purposes of Internal Revenue Code Section 170(h)(3) or any successor provision thereto. 12. OCPR Grant Program Guidance and Scoring Tool With the approval of the Oakland County Parks and Recreation millage in November 2020, the Oakland County Parks and Recreation Commission (OCPRC) has been developing two grant programs to support local Oakland County community projects in two categories — Trailways and Park Improvements. Online Application Tool: Staff is working with Oakland County Information Technology (OCIT) and Oakland County Economic Development and Community Affairs (EDCA) on the development of an online application tool. The application is not fully developed, but will be based on an OCPR Grant Program Guidance, which will outline both the criteria and eligibility for the grants, as well as information on each question that will be asked in the application. It will be a resource for applicants to ensure they are providing OCPR with all the information necessary to review and score their application. Scoring Matrix: Staff has also created a scoring matrix. The scoring for the grants will be done in two different ways. Some questions will be auto scored in Laserfiche based on how the applicant answers the question. Points will be awarded for those communities with lower household income than those with higher household income. By selecting the community from a drop -down menu, it will be auto scored in Laserfiche based on SEMCOG household income data for Oakland County communities. The bulk of the questions will be scored manually by a team of staff based on the manual scoring sheet. The process will be similar to how staff reviews and scores bids for contracts — a team of staff (including one staff member from EDCA) will score applications, meet to review and discuss applications, and create a combined recommendation to the Administrative Management Team (AMT) on which applications should receive funding. AMT will then meet with the review team to go over each application and make the final recommendation to the Commission. • Informational Webinar: Staff plans to hold an informational webinar with all Oakland County CVTs in mid -November to walk through the application process and answer any questions they may have about the application or the process. Staff will be creating a Web page for the grant programs with all the documents and tools that grantees will need, including links to other funding sources that could potentially be used as match. Staff requested the Commission approve the Application Guidance and scoring tools for the Oakland County Parks and Recreation November 2020 millage Trailways and Park Improvements grant program. Moved by Mr. Nash, supported by Ms. Bagley to approve the Oakland County Parks and Recreation Grant Program Guidance and Scoring Tools for the FY2022 Trailways and Park Improvements Community Grant Programs. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. OCPR Commission Meeting October 6, 2021 Page 5 13. Residential Lease Renewal — Podina/Highland Oaks Moved by Ms. Quarles, supported by Ms. Charles to adopt the following resolution approving the Residential Lease with John and Carolyn Podina for the Highland Oaks Residential Property located at 6555 North Milford Road, Holly, MI 48442 for a 5-year term effective January 1, 2022, through December 31, 2026: WHEREAS the Parks and Recreation Commission is entering into a lease agreement with John and Carolyn Podina for a residential house at Highland Oaks County Park; and WHEREAS the lease begins January 1, 2022, and ends December 31, 2026; and WHEREAS the tenant shall pay Oakland County Parks and Recreation the following rent on or before the first day of each month during the term of this lease, and will pay all utility costs: January 1, 2022 — December 31, 2022 $773.00 January 1, 2023 — December 31, 2023 $788.00 January 1, 2024 — December 31, 2024 $804.00 January 1, 2025 — December 31, 2025 $820.00 January 1, 2026 — December 31, 2026 $836.00 WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Lease Agreement between the County of Oakland and John and Carolyn Podina. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson to sign the lease agreement. that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and John and Carolyn Podina, which may be required. BE IT FURTHER RESOLVED a budget amendment is not required as the revenues are included in the FY 2022-FY 2024 adopted budgets. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. 14. Residential Lease Renewal — Lowe/Waterford Oaks Moved by Ms. Quarles, supported by Ms. Charles to adopt the following resolution approving the Residential Lease with Brad Lowe for the Waterford Oaks Residential Property located at 2930 Watkins Lake Road, Waterford, MI 48328 for a 5-year term effective January 1, 2022 through December 31, 2026: WHEREAS the Parks and Recreation Commission is entering into a lease agreement with Brad Lowe for a residential house at Waterford Oaks County Park; and WHEREAS the lease begins January 1, 2022, and ends December 31, 2026; and 10 OCPR Commission Meeting October 6, 2021 Page 6 WHEREAS the tenant shall pay the Oakland County Parks and Recreation the following rent on or before the first day of each month during the term of this lease and pay all utility costs: January 1, 2022 — December 31, 2022 $1,029.00 January 1, 2023 — December 31, 2023 $1,049.00 January 1, 2024 — December 31, 2024 $1,070.00 January 1, 2025 — December 31, 2025 $1,092.00 January 1, 2026 — December 31, 2026 $1,114.00 WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners approves the terms and conditions of the Lease Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Lease Agreement between the County of Oakland and Brad Lowe. BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the Chairperson to sign the lease agreement. that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Brad Lowe, which may be required. BE IT FURTHER RESOLVED a budget amendment is not required as the revenues are included in the FY 2022-FY 2024 adopted budgets. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. 15. Residential Lease Renewal — Rowland/Waterford Oaks Moved by Ms. Quarles, supported by Ms. Charles to adopt the following resolution approving the Residential Lease with Chris Rowland for the Waterford Oaks Residential Property located at 2866 Watkins Lake Road, Waterford, MI 48328 for a 5-year term effective January 1, 2022, through December 31, 2026: WHEREAS the Parks and Recreation Commission is entering into a lease agreementwith Chris Rowland for a residential house at Waterford Oaks County Park; and WHEREAS the lease begins January 1, 2022, and ends December 31, 2026; and WHEREAS the tenant shall pay Oakland County Parks and Recreation the following rent on or before the first day of each month during the term of this lease and pay all utility costs: January 1, 2022 — December 31, 2022 $645.00 January 1, 2023 — December 31, 2023 $658.00 January 1, 2024 — December 31, 2024 $671.00 January 1, 2025 — December 31, 2025 $685.00 January 1, 2026 — December 31, 2026 $698.00 WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the Lease Agreement. if OCPR Commission Meeting October 6, 2021 Page 7 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Lease Agreement between the County of Oakland and Chris Rowland. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Lease Agreement and all other related documents between the County of Oakland and Chris Rowland, which may be required. BE IT FURTHER RESOLVED a budget amendment is not required as the revenues are included in the FY 2022-FY 2024 adopted budgets. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. 16. Rose Oaks - Enbridge Enerqv Construction License Aqreement (Re -Approval) Moved by Ms. LaFontaine, supported by Ms. Quarles to approve the adjusted access route (Exhibit C) for the previous Oakland County Parks & Recreation Commission authorized Construction License Agreement to Enbridge Energy, LP, Superior, Wisconsin. AYES: Bagley, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (7) NAYS: Charles (1) Motion passed on a roll call vote. Due to the adverse effects on the environment, the Commission directed staff to report back on how often Enbridge will be performing a walk-through inspection of the line in Rose Oaks County Park. Staff advised the Commission that Enbridge is interested in obtaining a permanent easement from Consumers Energy to allow access to the property. When negotiations have been finalized staff will present the request to the Commission for approval. 17. County -Wide Survev Reauest for Proposals Moved by Mr. VanderVeen, supported by Ms. Bagley to approve the proposed Request for Proposal (RFP) for the 2022 OCPR Needs Assessment Survey and direct staff to review bids and bring a recommendation back to the Commission in December 2021. AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. 18. Waterford Oaks Watemark Visioning Survev Moved by Ms. Charles, supported by Mr. Stokes to approve the Public Engagement Plan for Waterford Oaks Waterpark and direct staff to move forward with the online Visioning Survey. 12 OCPR Commission Meeting October 6, 2021 Page 8 AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. 19. FY 2022 Proposed Golf Cart Purchase - (Glen Oaks, Lvon Oaks, Red Oaks, Springfield Oaks, White Lake Oaks) Moved by Ms. Quarles, supported by Ms. LaFontaine to approve the purchase of the Oakland County Parks and Recreation golf cart fleet of 341 Club Car Tempo golf carts from the low bidder Midwest Golf and Turf of Commerce Twp., MI for the amount $586,059.50, utilizing budgeted funds of $450,000 in the FY2022 Expendable Equipment Line Item #750154 with the remaining amount of $136,059 funded from Unrestricted Net Assets; and Move to amend the FY2022 operating budget below: Cost PY2022 PY2022 PY2022 Center Deoartment Program Account Adooted Budget qme))gpnenj Revised Budget PUB 5060666 160666 796500 Budgeted Equity Adjustments $ 1,926,081 $ (136,059) $ 1,790,022 WLG 5060326 160010 7SO154 Expendable Equipment $ 225,000 $ (9S,914) $ 129,096 GLG 5060327 160010 750154 Expendable Equipment $ - S 141,464 $ 141,464 RDG 5060328 160010 750154 Expendable Equipment $ - $ 64,867 $ 64,967 SPG S060330 160010 750154 Expendable Equipment $ - $ 109,178 $ 109,178 LYP 5060356 160010 750154 Expendable Equipment S 225,000 $ (83,536) $ 141,464 $ 2,376,081 5 - $ 2,376,081 Unrestricted Net Position, Unrestricted Net Position as of August 31, 2021 $26,159,397 2022 Golf Cart Purchase $ (136,059) Revised Unrestricted Net Position $ 26,023,338 AYES: Bagley, Charles, LaFontaine, McGillivray, Nash, Quarles, Stokes, VanderVeen (8) NAYS: (0) Motion passed on a roll call vote. UNFINISHED BUSINESS: 21. Parks and Recreation Director Update Chairman McGillivray provided an update to the Commission on the status of the Parks and Recreation Director position. He will be meeting with representatives from OC Human Resources and the consultant to determine the timing and process for receiving applications and scheduling applicant interviews. NEW & MISCELLANEOUS BUSINESS: 22. Executive Officer Report In addition to the Executive Officer's Report filed in the agenda packet, Interim Executive Officer Susan Wells provided an update on the following items: • The next OCPR Commission meeting will be held in person on Wednesday, November 3, 2021 at 1:00 p.m. at the Oakland Parks and Recreation Waterford Oaks Activity Center, 2800 Watkins Lake Road, Waterford, MI 48328 13 OCPR Commission Meeting October 6, 2021 Page 9 • The next OCPRC Executive Committee meeting is scheduled on Monday, October 18, 2021 at 1:00 p.m. via teleconference • OCPR Golf Course Update for FY 2019, FY 2020, and FY 2021 through August 31, 2021 • Update on OCPR Millage Initiatives • Proposed Land Acquisition Criteria: Proposed OCPR land acquisitions are selected based on property location - land adjacent to OCPR park property to expand park boundaries or amenities, and those parcels in urban areas of Oakland County Executive Committee Update Chairman McGillivray advised the discussion at the last OCPRC Executive Committee meeting focused on the process for hiring a new Parks and Recreation Director. ADJOURNMENT: Meeting adjourned at 2:02 p.m. Ebony Bagley, Secretary Vicky Valko, Recording Secretary 14 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: Presentation 1 Department: Administration From: Susan Wells, Interim Executive Officer Subject: Recognition of Amanda Herzog, Past OCPR Commissioner INTRODUCTION AND HISTORY The Oakland County Parks and Recreation Commission and staff thank Amanda Herzog for nearly two years of service to the residents of Oakland County as a parks commissioner appointed by the Oakland County Board of Commissioners. With a background in environmental engineering, Ms. Herzog spearheaded and served on OCPR's Environmental Sustainability Committee which was formed in March 2021. Ms. Herzog's dedication to the parks system and programs has been truly appreciated by staff, who look forward to continuing working with her in her new role as Project Advisor in the OCPR Planning Unit. We are thankful for her leadership and grateful for her friendship. 15 CZIFAKLAND COUNTY PARKS Great-f arks for Great People F The Oakland County Parks and Recreation Commission and staff thank Amanda Herzog for nearly two years of service to the residents of Oakland County as a parks commissioner appointed by the Oakland County Board of Commissioners. With a background in environmental engineering, Ms. Herzog spearheaded and served on OCPR's Environmental Sustainability Committee which was formed in March 2021. Ms. Herzog's dedication to the parks system and programs has been truly appreciated by staff, who look forward to continuing working with her in her new role as Project Advisor in the OCPR Planning Unit. We are thankful for her leadership and grateful for her friendship. November 2021 Oakland Couny Parks and Recreation Commission Agenda Memo Agenda #: Presentation 2 Department: Recreation Programs & Services From: Brandy K Sotke- Boyd, Chief of Parks and Recreation Subject: Introduction of Benjamin Prowse INTRODUCTION AND HISTORY RPS would like to welcome Benjamin Prowse to the OCPR team full-time! Benjamin is the new Park Naturalist at Red Oaks Nature Center. He has been with OCPR for 8+ years in a part-time capacity. He is taking over the roll formerly held by Sarah Hudson. We are looking forward to working with Benjamin. He brings a lot of varied experience to the table and is an excellent naturalist. Benjamin started his college education studying Biology in Kansas before returning to Michigan to finish his bachelor's degree in Biology at Oakland University. He also holds a master's degree in Environmental Science from the University of Michigan. Benjamin brings a wealth of experience and knowledge to his job. During his undergraduate years he not only volunteered with Six Rivers Regional Land Conservancy but also worked as a parttime interpreter at Indian Springs Metropark as well as holding a seasonal position at Michigan State University's Tollgate Farm. Upon receiving his master's degree, Benjamin worked full time with PM Environmental, a Michigan - based environmental consulting firm, honing his research and client/project management skills. Prowse and his team wrote two Environmental Protection Agency Assessment Grants totaling $900,000 for communities in northern Tennessee to assess brownfield properties and also convert a former railway into a new rails -to -trails multi -purpose recreational hub. He did all this while continuing to work parttime at Red Oaks Nature Center. Please welcome Benjamin Prowse to OCPR. 17 Oakland Couny Parks and Recreation Commission Agenda Memo Agenda #: Presentation 3 Department: Recreation Programs & Services From: Brandy K Sotke-Boyd, Chief of Parks and Recreation Subject: Recognition of Griffin Bray INTRODUCTION AND HISTORY Griffin Bray, Nature Program Specialist at Wint Nature Center was nominated by Mary Blumka and Amanda Felk for the Rising Star Award through the Michigan Association for Environmental and Outdoor Education (MAEOE). Without surprise, Griffin was awarded this honor at the annual MAEOE conference held at Eastern Michigan University in Ypsilanti. The award recognizes an early career professional who is new to the fields of environmental and outdoor education. The nominee has demonstrated leadership, innovation, as well as exhibited best practices in environmental and/or outdoor education. Griffin was also nominated by his colleagues at the Environmental Interpretive Center at the University of Michigan - Dearborn where he is an alumni. Griffin is a wonderful employee and person. During the pandemic staffing shortages, Griffin is always one of the first to offer to change his schedule to cover programs. His facilitation skills make him a great fit for programming in a variety of settings, including our new virtual program formats. The Nature Education team is proud to have him on our team. Griffin has always been a star in our eyes with a bright future ahead of him, so it is fantastic to see him receive this well -deserved recognition. 18 Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: Presentation 4 Department: Administration From: Susan Wells, Interim Executive Officer Subject: mParks Staff Award INTRODUCTION AND HISTORY Park Supervisor, Mike Boyd was awarded 2021 Park Resources Leadership Award by mParks, the Michigan Recreation and Park Association, on Oct. 6. Boyd has been an active member of mParks for the past 20 years, serving on both the Park Resources Committee and Park Resources Focus Area, where he acted as Secretary, Vice Chair and Chair. He has helped organize and host the spring MIOSHA trained and the fall MOWDEO, chainsaw safety classes and Certified Playground Safety Inspector courses. Additionally, he has provided topics and content, taught, and monitored educational sessions at the annual mParks conferences. His award nomination was submitted by Joe Ketchum, Superintendent of West Bloomfield Parks and Recreation. Please join us today in congratulating Mike Boyd on his prestigious honor. m Oakland County Parks and Recreation Commission Aqenda Item Memo Agenda #: Communication Item A Department: Fiscal Services From: Jeff Phelps, Parks and Recreation Fiscal Coordinator Subject: Capital Improvement Expense Summary, Budgeted Equity Adjustment Summary and Unrestricted Net Position Projection Report INTRODUCTION AND HISTORY There are three items on today's agenda requiring Unrestricted Net Position funding: FY 2022 NR-Collaborative Invasive Species Management Area $ 41,589 Glen Oaks Conference Center — Window Replacement $228,690 Request to Purchase FY2022 Capital Equipment $ 74,469 $344,748 The balance of the Unrestricted Net Position account as of August 31, 2021, is $26,159,397.38. This is a decrease of ($1,217,691) from the July 31, 2021, balance of $27,377,088. Please note the September 30, 2021 balance is unavailable at this time due to the fiscal year closing process. The FY2021 Amended Budget as of September 30, 2021, is $33,424,581. The Unrestricted Net Position policy sets a recommended balance of funds to be set at 50% of the operating budget. The required amount of Unrestricted Net Position funds to be held in reserve is $16,712,291. 20 Parks and Recreation Commission FY2021 and FY2022 Budgeted Equity Adjustments (account 50800-5060101-160000-796500) As of September 30, 2021 FY2021 Adopted Budget Budgeted Equity Adiustments FY2021 Posted Amendments: Board of Commissioners Meeting Dates MR21083 Easement Indepndnce0aks Budget amendments approved at the March 11, 2021 and March 25, 2021 BOC meetings $ 2,044 MR21091 Management and Budget FY2021 First Quarter Financial Forecast Budget amendments approved at the March 11, 2021 and March 25, 2021 BOC meetings $ 4,405,986 MR21091 Management and Budget FY2021 First Quarter Financial Forecast Budget amendments approved at the March 11, 2021 and March 25, 2021 BOC meetings $ (23,000) MR21091 Management and Budget FY2021 First Quarter Financial Forecast Budget amendments approved at the March 11, 2021 and March 25, 2021 BOC meetings $ (70,000) MR#21151 Parks and Recreation Saginaw Bay Watershed Grant Acceptance Budget amendments approved at the April 29th, 2021 BOC meeting $ 25,000 MR#21259 Management and Budget FY2021 Second Quarter Financial Forecast Budget amendments approved at the June 17, 2021 and June 30, 2021 BOC meetings. $ (889,324) MR#21277 Human Resources Wage Reopener Budget amendments approved at the June 17, 2021 and June 30, 2021 BOC meetings. $ (43,897) MR#21285 Human Resources Salary Administration 2nd Quarter Budget amendments approved at the June 17, 2021 and June 30, 2021 BOC meetings. $ (1,623) MR21322 P&R Covid19 Acct Rec Write-off FullerOak Budget amendments approved at the August 5, 2021 BOC meeting & post Misc Capital Outlay memo approved by K. Jen 8-31-2021. $ (219,462) MR21-354P&RMillPondDamRmvl $ 363,000 Fiscal Services FY2021 3rd Quarter Forecast Budget Amendments - September Parks Commission Agenda $ (91,695) FY2021 Revised Budgeted Equity Adjustment Account Balance $ 3,457,029 FY2022 Adopted Budget $ 1,843,160 FY2022 Amendments to be posted in PeopleSoft: Approved: FY 2022 Proposed Golf Cart Purchase - (Glen Oaks, Lyon Oaks, Red Oaks, Springfield Oaks, White Lake Oaks) $ (136,059) November Commission Agenda - FY2022 NR-Collaborative Invasive Speicies Management Area - Budget Amendment $ (41,589) November Commission Agenda - Glen Oaks Conference Center - Window Replacement $ (228,690) FY2022 Revised Budgeted Equity Adjustment Account Balance $ 1,436,822 Prepared by Fiscal Services 10/28/2021 FY2021 FM 12 Financial Packet_November.xlsx Budgeted Equity Adjustments 21 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: Communication Item B Department: Facilities Maintenance- Natural Resources-CISMA From: Sarah Cook-Maylen, Natural Resources Project Coordinator Subject: Oakland County Cooperative Invasive Species Management Area (Presentation) INTRODUCTION AND HISTORY The Natural Resources -Oakland County Cooperative Invasive Species Management Area (OC CISMA) unit will provide a presentation outlining OC CISMA related activities and progress across Oakland County. ATTACHMENT Presentation: Overview of the Oakland County CISMA 22 History and Focus of the OC CISMA November 2021 Sarah Cook-Maylen, OCPR Natural Resources Coordinator Erica Clites, OC CISMA Director Amy Hillman, Holly Township Assistant to the Supervisor, OC CISMA President Kristin Rutkowski, City of Beverly Hills Village Clerk/Assistant Village Manager, OC CISMA Executive Committee Brad Knight/Kelley Junco, Road Commission for Oakland County CIS M A Oaldand County Cooperative Irnrasive Species Management Area 23 Why Do We Care About Invasive Species? • Diversity of native plants and animals, or biodiversity, is what supports life • Water and air quality, pollination and food production, stormwater management, etc. • Biodiversity supports the economy by providing these services without additional investment of infrastructure or labor • Promotes recreational experiences that drive tourism and outdoor economies. • Natural communities evolved over thousands of years to support interconnected species and processes and are unprepared for the sudden introduction of invasive species (humans started moving species) • Competitive edge: earlier bloom times, longer growing seasons, soil impacts, etc. • Non-native, invasive plants support fewer native animals, crowd out native plants, can be costly for homeowners or landowners by causing property damage and can impact human health 24 CISMAs in Michigan and Oakland County 4s1.� • Invasive species spread across jurisdictional boundaries and are Fm.+ Mrwr 46••Nk Legend most effectively managed with a collaborative approach =lJcKCISMA [ _ ] CAKE CISMA • CISMAs were formed across the state with assistance NntfalMiCh'ga" Riverkl Western Lgke Erie cwA from M D N R G" = ( Huron Coastal ISN 0 Huron Heartland ISN AW CISIAA • OC CISMA was created in 2014 as a collaboration between city, �Kdweana.ISMA J Like 5t. Clair r~15MA village and township (CVT) representatives, local non -profits and -L&AToLakdCIS MA to address the growingthreat of invasive species in p MI&universities _.. _:"milli, chumh-gan ClSM � Honh Country CI5MA Oakland County. NorlhwestP&migariiSm Oakland County CISMA • Unique membership base Saginaw Bay ShorelineCISMA So-uthern Michigan 1ST SW x SW Comer C ISMA I Tlverr SI,Qre5 CISMIA • Fundin traditional) rovided b : g y p y =Wes"Mlchl ninwi � WegYgrn R�nirrgUla iC • MISGP: Core funding for coordinator @ $60, 000 and]No6Y. vfIlaRlueralsc CfBhlA.a ■W IIdP CMa. G'J1 tiL4a.ICR.IS4:0. 1544%0. 19+h. aM IBia supplemental treatment funding (grant basis) CalNiNiS8M14ir G7fRirl' Coo0.`I �tl+u 4Akad Lilla Plra Olnl]nl K.. III INM L"S7aIkPM1 • RCOC: Roadside phragmites treatments=°y�l�•m�w ON k..hu Epochs Nowak ?ST: Iv 1m So- lam r � G Eam�I I'�r+gn Irti !� +-rrin axua �r wa+w{ tvelaa ws Fmrn+w• �mwr�4w ww, w... rc� bw cow AMpFI Equlyun r 25 I■ About OC CISMA „„, • Collaboration across Oakland County seeking to support functioning ecosystems and enhance the quality of life through invasive species management • Received over $660,000 in grant funding since 2014 g 233 • Developed Strategic Invasive Species Management Plan, updated yearly • 2 full-time staff E,ri ihtor, • 40+ partners • Focus on: • Prevention/education • Early detection/response • Collaborative long-term management I Whitmore a 2.5 Q HOW TO IDENTIFY GIANT HOGWEEO, COW PARSNIP, WILD PARQUP + RaMMILHEMUC A GIANT HOGWEED Giant Nogweed can grow up to 15 feet in ' height when mature- it has a deep taproot .. and toothed, alternate leaves that grow up to 5 feet wide. This species has bristly, coarse hair on the underside of the leaves and atong the purple -blotched stems- The tiny, white , Hower ctusters are umbrella shaped and arranged in compound umbels. They bloom from June through July. ^: f COW PARSNIP '0 e, NA71VE Cow parsnip grows A-S feet in w-. height. Its Hat -topped, compound umbel flowurs grow less than l feet wide and bloom from May through late -June. Cow parsnip's leaves and green stems are covered in fine, soft T hairs. The leaves are not as deeply _ lobed or serrated as those of l giant hogweed. hr . WILD PAASNIA� _ T.•_s► N POISON HEMLOCK Poison hemLock Is an herbaceous biennial- pLant that grows between 5 and TO feet. The _r halrLess, hoLLow stems are purple -splotched 'P+ and smooth. The opposite Leaves are hairless 3 and flneLydlvldedwith toothed edges. The tiny, white fLower clusters are arranged In iY compound umbels. They bloom from June through August and develop many .� round, ridged seeds. ALL parts of the •� - plant are poisonous! iICJRL [GNIF0RMATOON, Contact your local CISMAA for help with invasive species identification and control. OAKLAND COUP J Y CQSJM ^',: oak l a nd i nva s i vespecie s.org. faceboo k.com/occi sma mlei^-ca, j-odw/species-training This project was Funded bythc Michigan I evasive Species Grant Program. www.mieh i�n�li rwa sivesrwa sives Early Detection/Response • Invasive species surveys (roads, trails, parks...) • Verify public reports • Assist with red swamp crayfish response • Chinese yam discovered 2020 • Received $145,200 grant to expand surveys for European frog -bit in southwestern Oakland Co. • Collaboration with Watershed Councils (Friends of the Rouge, Clinton River Watershed Council, Huron River Watershed Council) 28 Collaborative Long Term Management: RCOC • Phragmites roadside control since 2015. Since 2019, all Phragmites on county primary, secondary and natural beauty roads managed through cost -share program • Oakland County CISMA conducts surveys and manages contracts. • Previously 50% RCOC, 50% municipality funded • Linear feet of Phragmites has dropped by 33% in 3 years (134,000 ft since 2018, some communities have been treated since 2015). Examples: • Commerce Township: 26,000 linear feet to 13,000 feet • Groveland Township: 12,800 linear feet to 2200 feet • Orion Township: 40,000 linear feet to 18,000 feet i ' F tl11 ii, � � .. �VY.MiI�r'F �. - - • _ _ • .. e �.� _ i51.i.r rr � — _ :+a �� r; V fill, 17 } •..- • sA++wrvu_ �uwrF - - .. �i.• i _� - � p� �• IJ _ + } rt. Iil:lal/ 1 1=P ]■vlri — s ' l ; _ •' RI r I • ++ F 4 - . ... 1 � � 7..• Lod Pa �i � 1 . i _ i - � 2Y MI. Rtl - � 1N]lC nld �� Er.1■a am� 4 {h � [IIMAd I .9 •7, r -. a a,tltll.r. I T§I" waFnerl ■ a 1 V#i"` _ 51g1'jjY l+il# + �'^ Its �'+■� r i. Rtl 314u y RA }■1i,.fl. jF 1 Miles V . • Fri . N ,i ± - ac W • L in 14uMn+ 6aUnc CL,.nt;. 4l'ch',garr`- Esri)Ez: {arrr'n `•GA USt NPS" Scale:1:370,000 IV 29 Implementing OCPR Funding 2021 2022+ • 7 invasive species control projects • County road right-of-way knotweed management • Fund matching: Springfield Township prescribed burn • Fund matching: Village of Beverly Hills buckthorn treatment • Crown vetch treatment (Golden Preserve) • Keego Harbor Fran Leaf park invasive control • West Bloomfield Parks and Recreation Phragmites control • Addison Township Watershed Preserve Phragmites control • 9 boot brush stations and signs to be installed throughout the county • Budgeted within NR • Staff, supplies, vehicle, etc. • Contractual funds to spend across Oakland County on high priority projects i Q) Q) co 4- 0 Q) •n • W E m X L1J More Information CISMA website: https://oaklandinvasivespecies.org/ Facebook: https://www.facebook.com/occisma/ YouTube: tinvurl.com/occismaYT Contact: Erica Clites Oakland County CISMA Director eclites@sixriversrlc.org 248-660-0716 Emily Messick Oakland County CISMA Field Coordinator emessick@sixriversrlc.org 32 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 1-6 Department: Fiscal Services — Parks & Recreation Accounting From: Jennifer Adcock, Fiscal Services Supervisor II Jeff Phelps, Fiscal Services Coordinator Subject: OCPR Monthly Financial Reports (September 2021, FY 2021-Preliminary) 1. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER September 2021 (FM 12, FY 2021 - Preliminary) 2. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER September 2021 (FM 12, FY 2021 - Preliminary) 3. REVENUE AND EXPENDITURE REPORT BY LINE ITEM September 2021 (FM 12, FY 2021 - Preliminary) 4. CAPITAL EQUIPMENT REPORT September 2021 (FM 12, FY 2021) 5. REVENUE AND EXPENDITURE AVERAGE COMPARISON REPORT September 2021 (FM 12, FY 2021 - Preliminary) 6. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT AND STATEMENT OF NET POSITION September 2021 (FM 12, FY 2021 - Preliminary) 33 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT Agenda Item No. 1 FM 12 FY 2021 FOR MONTH ENDING 09/30/2021 REVENUE ADMINISTRATIVE SERVICES: Millage Tax Capital Contributions Other GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SVS RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVS OAKLAND COUNTY MARKET ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK TOTAL REVENUE EXPENSE ADMINISTRATIVE SERVICES PARKS PARTNERSHIP AUDITING FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURS WHITE LAKE OAKS GOLF COURS ADDISON OAKS CONFERENC N GLEN OAKS CONFERENC GROVELAND OAKS CO SIO LYON OAKS CONFEREN LYON OAKS REST RED OAKS WAT AR O SIONS SPRINGFIELD S R AURA SV WATERFORD O ERPARK CONCESSIONS WHITE LAKE OAKS NFERENCE CENTER WHITE LAKE OAKS R URANT SVS OAKLAND COUNTY MA ET ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK RECREATION PROGRAMS & SERVICES CATALPA OAKS PARK RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK FACILITIES & MAINTENANCE INTERNAL FUND CHARGES TOTAL EXPENSE REVENUE OVER/(UNDER) EXPENSE 2021 BUDGET 21,611,300.00 434,675.00 812,643.00 816,700.00 1,202,000.00 350,000.00 737,561.00 755,300.00 152,000.00 128,145.00 58,500.00 43,000.00 199,000.00 221,015.00 140,000.00 0.00 78,000.00 140,500.00 190,250.00 723,056.00 1,161,952.00 12,550.00 303,346.00 165,000.00 136,200.00 48,000.00 8,300.00 6,600.00 232,000.00 (291,700.00) 596,500.00 325,300.00 30,250.00 1,514,159.00 3,879 378,60 . --qW*2.00 si�0,771.00 9,335.00 981,268.00 1,448,050.00 624,169.00 830,668.00 819, 393.00 372,060.00 363,669.00 81,884.00 216,456.00 293,140.00 277,077.00 256,825.00 16,409.00 198,968.00 270,550.00 212,978.00 1,774,324.00 1,620,915.00 82,580.00 1,281,981.00 341,532.00 227,336.00 142,896.00 211,510.00 95,343.00 679,319.00 368,872.00 799,266.00 1,760,492.00 215,304.00 1,632,669.00 19, 387.00 718,217.00 2,740,796.00 0.00 33,256,563.00 * Internal Fund YTD Expense: Internal Service and other funds payments in transit YEAR TO DATE 21,580,907.53 245,675.00 552,920.40 1,083,346.93 1,533,131.83 463,259.31 876,708.37 920,136.32 114,618.91 102,966.80 4,012.97 12,808.68 206,551.16 34,495.44 121,197.95 0.00 1,536.21 120,632.42 161,276.87 900,626.56 1,326,429.81 13,451.00 351,454.24 149,035.50 135,824.00 67,792.00 16,911.9 8,44 278,107.8 1ri 11733.00 5,450,670.28 1,010,650.00 6,419.94 144,255.95 368,668.35 1,095,220.87 1,493,207.99 664,847.10 777,891.66 849,475.76 389,833.77 292,871.98 9,519.96 240,968.05 150,772.98 99,026.75 180,930.94 8,623.92 205,657.90 178,814.20 177,687.70 1,795,855.54 1,503,149.25 99,790.22 1,090,592.90 316,037.05 238,856.36 126,177.96 184,222.28 104,444.28 811,006.28 763,977.44 713,937.56 1,381,239.62 218,470.43 1,169, 790.73 36,447.45 302,877.30 1,631,901.14 0.00 26,284,789.84 6,698,204.35 (OVER) % OF UNDER BUDGET BUDGET 30,392.47 189,000.00 259,722.60 (266,646.93) (331,131.83) (113,259.31) (139,147.37) (164,836.32) 37,381.09 25,178.20 54,487.03 30,191.32 (7,551.16) 186,519.56 18,802.05 0.00 76,463.79 19,867.58 28,973.13 (177,570.56) (1 477.81) (901.00) ( 108.24) 1 64.50 mmw�b.uu (19,7+�0) (8,611.98) *,848.00) 6,107.82) (348,433.00) 8,385.02 220,392.31 (4,492.50) 715,127.99 (11,322.00) 378,600.00 4,370,631.72 (213,080.00) 34,862.06 5,079.05 102,102.65 (113,952.87) (45,157.99) (40,678.10) 52,776.34 (30,082.76) (17,773.77) 70,797.02 72,364.04 (24,512.05) 142,367.02 178,050.25 75,894.06 7,785.08 (6,689.90) 91,735.80 35,290.30 (21,531.54) 117,765.75 (17,210.22) 191,388.10 25,494.95 (11,520.36) 16,718.04 27,287.72 (9,101.28) (131,687.28) (395,105.44) 85,328.44 379,252.38 (3,166.43) 462,878.27 (17,060.45) 415,339.70 1,108,894.86 0.00 6,971,773.16 99.9% 56.5% 68.0% 132.6% 127.5% 132.4% 118.9% 121.8% 75.4% 80.4% 6.9% 29.8% 103.8% 15.6% 86.6% 0.0% 2.0% 85.9% 84.8% 124.6% 114.2% 107.2% 115.9% 90.3% 99.7% 141.2% 203.8% 128.0% 119.9% -19.4% 98.6% 32.2% 114.9% 52.8% 391.9% 0.0% 98.7% 55.5% 126.7% 15.6% 96.6% 78.3% 111.6% 103.1 % 106.5% 93.6% 103.7% 104.8% 80.5% 11.6% 111.3% 51.4% 35.7% 70.4% 52.6% 103.4% 66.1 % 83.4% 101.2% 92.7% 120.8% 85.1 % 92.5% 105.1 % 88.3% 87.1 % 109.5% 119.4% 207.1 % 89.3% 78.5% 101.5% 71.6% 188.0% 42.2% 59.5% N/A 79.0% 34 Agenda Item No. 2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 12 FY 2021 FOR MONTH ENDING 09/30/2021 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 22,379,502.93 5,450,670.28 16,928,832.65 5,429,677.80 16,949,825.13 PARKS PARTNERSHIP 0.00 1,010,650.00 (1,010,650.00) 1,010,650.00 (1,010,650.00) AUDITING 0.00 6,419.94 (6,419.94) 6,419.94 (6,419.94) FISCAL SERVICES ADMINISTRATION 0.00 144,255.95 (144,255.95) 144,255.95 (144,255.95) FISCAL SERVICES PARKS & REC 0.00 368,668.35 (368,668.35) 368,668.35 (368,668.35) ADMINISTRATIVE SERVICES SUB -TOTAL 22,379,502.93 6,980,664.52 15,398,838.41 6,959,672.04 15,419,830.89 GOLF: GLEN OAKS GOLF COURSE 1,083,346.93 1,095,220.87 (11,873.94) 936,584.87 146,762.06 LYON OAKS GOLF COURSE 1,533,131.83 1,493,207.99 39,923.84 1,126,973.49 406,158.34 RED OAKS GOLF COURSE 463,259.31 664,847.10 (201,587.79) 522,780.04 (59,520.73) SPRINGFIELD OAKS GOLF COURSE 876,708.37 777,891.66 98,816.71 687,401.64 189,306.73 WHITE LAKE OAKS GOLF COURSE 920,136.32 849,475.76 70,660.56 747,415.58 172,720.74 GOLF SUB -TOTAL 4,876,582.76 4,880,643.38 (4,060.62) 4,021,155.62 855,427.14 FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER GLEN OAKS CONFERENCE CENTER GROVELAND OAKS CONCESSIONS LYON OAKS CONFERENCE CENTER LYON OAKS RESTAURANT SVC RED OAKS WATERPARK CONCESSIONS SPRINGFIELD OAKS RESTAURANT SV WATERFORD OAKS WATERPARK CONCESSIONS WHITE LAKE OAKS CONFERENCE CENTER WHITE LAKE OAKS RESTAURANT SVC FOOD SERVICES SUB -TOTAL COUNTY MARKET: OAKLAND COUNTY MARKET COUNTY MARKET SUB -TOTAL PARKS: ADDISON OAKS PARK GROVELAND OAKS PARK HIGHLAND OAKS PARK INDEPENDENCE OAKS PARK LYON OAKS PARK ORION OAKS PARK RED OAKS DOG PARK RED OAKS PARK ROSE OAKS PARK SPRINGFIELD OAKS PARK WATERFORD OAKS PARK HOLLY OAKS ORV PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVIC CATALPA OAKS PARK ' RED OAKS WATERPARK WATERFORD OAKS BMX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL 114,618.91 102,966.80 4,012.97 12,808.68 206,551.16 34,495.44 121,197.95 0.00 1,536.21 120,632.42 718,820.54 389,833.77 292,871.98 9,519.96 240,968.05 150,772.98 99,026.75 180,930.94 8,623.92 205,657.90 178,814.20 1,757,020.45 (275,214.86) (189,905.18) (5,506.99) (228,159.3� 55,778.18 (895,228.98) (176,719.44) (86,339.22) (739,138.66) (167,001.55) (103,032.36) (58,385.96) (167,310.30) (95,996.28) (532,898.46) (707,244.44) (125,822.58) (3,855,118.23) 294,632.11 172,457.40 4,311.59 153,405.40 150,096.78 95,436.81 160,844.34 5,072.19 122,484.61 176,912.15 1,335,653.38 174,103.40 174,103.40 1,464,783.62 1,177,233.71 62,287.26 862,060.93 249,625.79 202,891.75 98,738.97 169,923.85 69,187.40 588,771.52 615,720.53 704,648.86 6,265,874.19 (180,013.20) (69,490.60) (298.62) (140,596.72) 56,454.38 (60,941.37) (39,646.39) (5,072.19) (120,948.40) (56,279.73) (616,832.84) (12,826.53) (12,826.53) (564,157.06) 149,196.10 (48,836.26) (510,606.69) (100,590.29) (67,067.75) (30,946.97) (153,011.87) (60,739.40) (310,663.70) (558,987.53) (116,533.88) (2,372,945.30) 104,907.69 1,381,239.62 (1,276,331.93) 1,336,477.00 (1,231,569.31) 34,742.50 218,470.43 (183,727.93) 122,910.21 (88,167.71) 799,031.01 1,169,790.73 (370,759.72) 950,611.61 (151,580.60) 15,201.00 36,447.45 (21,246.45) 34,562.70 (19,361.70) 0.00 302,877.30 (302,877.30) 243,229.72 (243,229.72) 953,882.20 3,108,825.53 (2,154,943.33) 2,687,791.24 (1,733,909.04) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 1,631,901.14 FACILITIES & MAINTENANCE SUB -TOTAL 0.00 1,631,901.14 OTHER: INTERNAL FUND CHARGES * 0.00 0.00 OTHER SUB -TOTAL 0.00 0.00 TOTAL 32,982,994.19 26,284,789.84 * Internal Fund YTD Expense: Internal Service and other funds payments in transit (1,631,901.14) (1,631,901.14) 6,698,204.35 1,574,085.40 1,574,085.40 23,018,335.27 See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakciov.com/mqtbud/fiscal/Pages/info pub/parks.aspx 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. (1,574,085.40) (1,574,085.40) 9,964,658.92 35 Agenda Item No. 3 11 PARKS AND REC DEPART Run On: 10/25/2021 at 08:45 PM Account Account Title REVENUES TAXES 601208 Delinquent Tax Prior Years 601637 Property Tax Levy TOTAL TAXES SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS FEDERAL GRANTS TOTAL FEDERAL GRANTS STATE GRANTS 615572 State Capital Grants TOTAL STATE GRANTS OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share TOTAL OTHER INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES 630084 Antenna Site Management 630301 Commission Contracts 630308 Commission Food Services 630469 Deck Tennis 630644 Entrance Fees Gen Admission 630651 Entrance Fees Swimming Class 630693 Fees Camping 630700 Fees Day Use 630707 Fees Driving Range 630847 Greens Fees 631001 Interest on Delinquent Taxes 631127 Maintenance Contracts 631253 Miscellaneous 631295 Nominating Filing Forfeit 631330 NSF Check Fees 631743 Refunds Miscellaneous 631771 Reimb 3rd Party 631799 Reimb Contracts 631911 Rent House 631918 Rental Equipment 631925 Rental Facilities 631932 Rental Golf Carts 631946 Rental Units or Events 632037 Sales Retail 632128 Special and Sanctioned Races 632135 Special Contracts 632261 Temporary Licenses 632443 Water Feature Ride 632471 Weekly Races TOTAL CHARGES FOR SERVICES EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY CONTRIBUTIONS 650104 Contributions Operating COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget Percentage 25,000.00 683,750.00 693,916.93 10,166.93 101.49% 13,740,000.00 20,927,550.00 20,886,990.60 (40,559.40) 99.81 % 13,765,000.00 21,611,300.00 21,580,907.53 (30,392.47) 99.86% 0.00% - - - 0.00% 199,000_00 - (199,000.00) 0.00% 199, 00� - (199, 000.00) 0.00% 250,000.00 328,MkOlL 327,988.66 (1,000.34) 99.70% 250,000.00 327,988.66 (1,000.34) 99.70% L / O, 1 UU.UU 71,125.00 79,400.00 649, 700.00 1,152,000.00 173,000.00 1,095,500.00 172,500.00 7,000.00 6,000.00 10,903,416.00 M:11I111I11 �6,306.00 67,679.98 1,373.98 102.07% 0,250.00 49,135.71 8,885.71 122.08% 78,495.00 19,112.51 (59,382.49) 24.35% 4,000.00 7,330.00 3,330.00 183.25% 1,450,000.00 753,176.00 (696,824.00) 51.94% 13,000.00 - (13,000.00) 0.00% 1,554,000.00 1,878,231.91 324,231.91 120.86% 1,092,100.00 1,004,491.00 (87,609.00) 91.98% 93,000.00 136,947.00 43,947.00 147.25% 2,436,500.00 3,177,655.25 741,155.25 130.42% (1,000.00) (259.50) 740.50 25.95% 8,000.00 37,901.22 29,901.22 473.77% 3,815.00 5,678.13 1,863.13 148.84% (3,000.00) - 3,000.00 0.00% 25.00 - (25.00) 0.00% 4,900.00 2,524.62 (2,375.38) 51.52% 200.00 1,725.94 1,525.94 862.97% 278,100.00 302,090.76 23,990.76 108.63% 71,125.00 60,710.00 (10,415.00) 85.36% 79,400.00 41,355.10 (38,044.90) 52.08% 649,700.00 537,649.00 (112,051.00) 82.75% 1,152,000.00 1,347,307.20 195,307.20 116.95% 173,000.00 78,217.50 (94,782.50) 45.21 % 982,500.00 718,917.37 (263,582.63) 73.17% 1,666.00 10,963.00 9,297.00 658.04% 172,500.00 39,310.62 (133,189.38) 22.79% 30,500.00 26,300.00 (4,200.00) 86.23% 6,000.00 - (6,000.00) 0.00% 1,713.00 3,761.00 2,048.00 219.56% 10,438,795.00 10,307,911.32 (130,883.68) 98.75% 2,844.00 151,583.49 148,739.49 0.00% 0.00% 5329.94% 36 11 PARKS AND REC DEPART Run On: 10/25/2021 at 08:45 PM Account Account Title 650105 Contributions -State Grants 650106 Contributions -Federal Grants 650305 Sponsorships TOTAL CONTRIBUTIONS INVESTMENT INCOME 655077 Accrued Interest Adjustments 655385 Income from Investments TOTAL INVESTMENT INCOME OTHER REVENUE 670114 Cash Overages 670456 Prior Years Adjustments 670570 Refund Prior Years Expenditure 670627 Sale of Equipment 670741 Sale of Scrap TOTAL OTHER REVENUES GAIN(LOSS) EXCHANGE OF ASSETS 675356 Loss on Sale of Equipment 675660 Gain on Sale of Vehicles TOTAL GAIN(LOSS) EXCHANGE OF ASSETS CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions 690190 Capital Contr-State Grants TOTAL CAPITAL CONTRIBUTIONS INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF B TRANSFERS IN 695500 Transfers In TOTAL TRANSFERS IN PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance TOTAL PLANNED USE OF FUND BALANCE TOTAL REVENUES EXPENDITURES SALARIES 702010 Salaries Regular 702030 Holiday 702050 Annual Leave 702073 Parental Leave 702080 Sick Leave 702100 Retroactive 702110 Per Diem 702140 Other Miscellaneous Salaries 702190 Workers Compensation Pay 702200 Death Leave 702300 Disaster Non -Prod Salaries COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 Adopted Budget 30,000.00 82,500.00 113,300.00 2021 Amended Budget 30,000.00 7,500.00 82,500.00 122, 844.00 2021 YTD Actuals 10,000.00 161, 583.49 40,000.00 20,000.00 14,011.16 400,000.00 218,000.00 A166,19.50440,000.00 238,000.00 - - - 43,559.003,5 - 2,02iR"63.89 .37 - 1,168.33 - 539.13 4&588,409.99 2,611,046.00 2, 611, 046.00 28, 082, 762.00 883.00 2 6.00) 434,675.00 434, 675.00 25,958.00 25, 958.00 33,424,581.00 (31,448.76) 14,505.30 (16, 943.46) 46,675.00 320,300.00 366, 975.00 25,958.00 25, 958.00 32, 982, 994.19 Variance with Amended Budget (30,000.00) (7,500.00) (72,500.00) 38, 739.49 (5,988.84) (51,807.50) (57, 796.34) 271.27 4.89 840.37 1,168.33 539.13 2,823.99 0.24 3,622.30 3,622.54 (388,000.00) 320,300.00 (67, 700.00) (441, 586.81) Percentage 0.00% 0.00% 12.12% 131.54% 70.06% 76.24% 75.72% 0.00% 100.01 % 141.46% 0.00% 0.00% 106.19% 100.00% 133.28% 82.39% 10.74% 0.00% 84.43 % 0.00% 0.00% 100.00% 100.00% 0.00% 0.00% 10,773,462.00 11,248,829.00 8,475,153.58 2,773,675.42 75.34% - - 264,890.76 (264,890.76) 0.00% - - 301,182.92 (301,182.92) 0.00% - - 6,860.56 (6,860.56) 0.00% - - 119,369.90 (119,369.90) 0.00% - - 802.44 (802.44) 0.00% 9,500.00 9,500.00 9,279.00 221.00 97.67% - - 44,062.53 (44,062.53) 0.00% - - 506.79 (506.79) 0.00% - - 9,661.75 (9,661.75) 0.00% - - 40,598.73 (40,598.73) 0.00% 37 11 PARKS AND REC DEPART Run On: 10/25/2021 at 08:45 PM Account Account Title 712020 Overtime 712040 Holiday Overtime 712090 On Call TOTAL SALARIES FRINGE BENEFITS 722740 Fringe Benefits 722750 Workers Compensation 722760 Group Life 722770 Retirement 722780 Hospitalization 722790 Social Security 722800 Dental 722810 Disability 722820 Unemployment Insurance 722850 Optical 722900 Fringe Benefit Adjustments TOTAL FRINGE BENEFITS TOTAL CONTROLLABLE PERSONNEL CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 730044 Adj Prior Years Revenue 730072 Advertising 730114 Auction Expense 730121 Bank Charges 730198 Building Maintenance Charges 730240 Cash Shortage 730247 Charge Card Fee 730373 Contracted Services 730429 Custodial Services 730562 Electrical Service 730611 Employees Medical Exams 730646 Equipment Maintenance 730653 Equipment Rental 730786 Garbage and Rubbish Di 730789 General Program Administra 730814 Grounds Maintenance 730926 Indirect Costs 731059 Laundry and Cleaning 731073 Legal Services 731115 Licenses and Permits 731136 Logos Trademarks Intellect Prp 731143 Mail Handling -Postage Svc 731213 Membership Dues 731241 Miscellaneous 731269 Natural Gas 731339 Periodicals Books Publ Sub 731346 Personal Mileage 731388 Printing 731500 Public Information 731577 Refund Prior Years Revenue 731626 Rent 731633 Rental Property Maintenance 731689 Security Expense 731780 Software Support Maintenance 731836 Sponsorship 731878 Sublet Repairs 731941 Training 732018 Travel and Conference COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 Adopted Budget 179,900.00 1,000.00 30, 300.00 10, 994,162.00 3,842,419.00 2021 Amended Budget 174,400.00 1,000.00 30,300.00 11,464, 029.00 3,804,169.00 5,656.00 1 322. 3,848,075.00 3,91 J. 14, 842, 237.00 50.00 9,900.00 125,250.00 590,750.00 1,170.00 460, 500.00 107,290.00 48,900.00 918,450.00 1,069,550.00 1,023,000.00 16,895.00 500.00 33,275.00 5,025.00 18, 520.00 25,550.00 179,650.00 850.00 15,400.00 68,050.00 50,835.00 54,415.00 13,600.00 1,172,942.00 16,480.00 8,700.00 600.00 45,925.00 50,500.00 '1111#6,448.00 4,671.00 105,000.00 5,000.00 590, 735.00 156,750.00 122, 950.00 24,250.00 578,750.00 1,170.00 456,500.00 199,367.00 47,700.00 764,095.00 1,365,093.00 1,023,000.00 15,695.00 500.00 32,775.00 5,025.00 18,520.00 24,775.00 167,650.00 850.00 15,400.00 65,950.00 50,835.00 35,600.00 54,415.00 13,600.00 1,150,942.00 16,480.00 8,700.00 600.00 40,425.00 50,500.00 2021 YTD Actuals 145,151.74 10,284.82 69,923.21 9,497, 728.73 188,93 60 11,58 17 1,5 11 1 5 8 25?,034.4 7,674.57 .24 9,447.02 8,371.15 3,332,951.90 12, 830, 680.63 8,701.51 4,670.92 56,854.91 388.24 3,572.16 688,257.39 862.90 208,127.52 117,019.05 21,906.91 511,988.89 504.96 457,100.96 220,639.60 41,038.99 1,586,514.28 875,858.00 13,602.55 1,559.86 29,631.70 5,146.60 265.48 11,707.60 12,936.21 134,705.89 166.66 5,828.10 37,130.56 29,985.69 36,400.00 54,411.00 5,226.80 1,068,661.89 13,633.68 2,500.00 20,747.26 4,777.59 Variance with Amended Budget 29,248.26 (9,284.82) (39,623.21) 1, 966, 300.27 3,804,169.00 (188,937.60) (11,589.17) (1,570,112.85) (889,559.85) (482,034.45) (87,674.57) (85,225.24) (9,447.02) (8,371.15) 110,322.00 581,539.10 2,547,839.37 (2,253.51) 0.08 48,145.09 (388.24) 1,427.84 (97,522.39) (862.90) (51,377.52) 5,930.95 2,343.09 66, 761.11 665.04 (600.96) (21,272.60) 6,661.01 764, 095.00 (221,421.28) 147,142.00 2,092.45 (1,059.86) 3,143.30 (121.60) (265.48) 6,812.40 11, 838.79 32, 944.11 683.34 9,571.90 28, 819.44 20,849.31 (800.00) 4.00 8,373.20 82,280.11 2,846.32 6,200.00 600.00 19,677.74 45,722.41 Percentage 83.23% 1028.48% 230.77% 82.85% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 85.14% 134.95% 100.00% 54.15% 0.00% 71.44% 116.51 % 0.00% 132.78% 95.18% 90.34% 88.46% 43.16% 100.13% 110.67% 86.04% 0.00% 116.22% 85.62% 86.67% 311.97% 90.41 % 102.42% 0.00% 63.22% 52.21 % 80.35% 19.61 % 37.84% 56.30% 58.99% 102.25% 99.99% 38.43% 92.85% 82.73% 28.74% 0.00% 51.32% 9.46% 38 11 PARKS AND REC DEPART Run On: 10/25/2021 at 08:45 PM Account Account Title 732020 Travel Employee Taxable Meals 732039 Twp and City Treas Bonds 732046 Uncollectable Accts Receivable 732102 Water and Sewage Charges 732165 Workshops and Meeting TOTAL CONTRACTUAL SERVICES NON DEPARTMENTAL TOTAL NON DEPARTMENTAL COMMODITIES 750063 Custodial Supplies 750140 Employee Footwear 750154 Expendable Equipment 750287 Maintenance Supplies 750385 Merchandise 750392 Metered Postage 750399 Office Supplies 750448 Postage -Standard Mailing 750476 Recreation Supplies 750504 Small Tools 750511 Special Event Supplies 750581 Uniforms TOTAL COMMODITIES CAPITAL OUTLAY TOTAL CAPITAL OUTLAY DEPRECIATION 761042 Depreciation Park Improvements 761084 Depreciation Buildings 761121 Depreciation Equipment 761156 Depreciation Vehicles TOTAL DEPRECIATION INTERGOVERNMENTAL 762011 Transfer to Municipalities TOTAL INTERGOVERNMENTAL COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 Adopted Budget 600.00 2,500.00 274,250.00 1,750.00 7, 229, 772.00 79,550.00 7,140.00 134,400.00 3,300.00 487,600.00 8,000.00 47,400.00 113,800.00 119,975.00 143,400.01 68,850.00 1, 213&#fhQ0 BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS - INTEREST ON DEBT TOTAL INTEREST ON DEBT - PAYING AGENT FEES TOTAL PAYING AGENT FEES - PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED TOTAL CONTROLLABLE OPERATING 11,594,304.00 INTERNAL SERVICES 1,954,437.00 901,150.00 415,610.00 18,100.00 3, 289, 297.00 797,570.00 797, 570.00 12, 949, 211.00 2021 Amended 2021 Budget YTD Actuals 600.00 203.72 2,500.00 3,663.24 219,462.00 225,605.84 267,250.00 303,180.23 1,750.00 374.96 7,712,278.00 6,826,060.30 .4� 75,550.00 9,524.0 7,140.00 5?3,948.76 132,077.00 57 3,30 3,508.58 452,60 9,617.43 000. 4,317.45 4 0.0 30,498.95 44.00 93,244.62 975.00 81,935.33 14 74.00 103,755.83 1,950.00 64,288.39 150, 066.00 865,166.91 1,885,752.06 961,916.93 406,982.60 11,802.98 3,266,454.57 1,010,650.00 1,010,650.00 11, 968, 331.78 Variance with Amended Budget 396.28 (1,163.24) (6,143.84) (35,930.23) 1,375.04 886,217.70 26,026.00 3,191.24 41,593.43 (208.58) 112,982.57 3,682.55 16,501.05 (44.00) 10,555.38 33,039.67 39,918.17 (2,338.39) 284, 899.09 68,684.94 (60,766.93) 8,627.40 6,297.02 22, 842.43 (213,080.00) (213, 080.00) 980, 879.22 Percentage 33.95% 146.53% 102.80% 113.44% 21.43% 88.51 % 0.00% 65.55% 55.30% 68.51 % 106.32% 75.04% 53.97% 64.89% 0.00% 89.83% 71.26% 72.22% 103.77% 75.23% 0.00% 96.49% 106.74% 97.92% 65.21 % 99.31 % 126.72% 126.72% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 39 11 PARKS AND REC DEPART Run On: 10/25/2021 at 08:45 PM Account Account Title 771639 Drain Equipment 773630 Info Tech Development 774636 Info Tech Operations 774637 Info Tech Managed Print Svcs 774677 Insurance Fund 775754 Maintenance Department Charges 776659 Motor Pool Fuel Charges 776661 Motor Pool 778675 Telephone Communications TOTAL INTERNAL SERVICES TOTAL INTERNAL SUPPORT TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS 796500 Budgeted Equity Adjustn TOTAL BUDGETED EQUITYADJUS, TOTAL EXPENDITURES COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 Adopted Budget 27,000.00 25,000.00 573, 327.00 28,950.00 252,050.00 78, 500.00 89,820.00 410,754.00 130, 820.00 1, 616, 221.00 1, 616, 221.00 2021 Amended Budget 27,000.00 25,000.00 570, 527.00 28, 950.00 252,050.00 78,000.00 88,820.00 409,454.00 130,020.00 1, 609, 821.00 1, 609, 821.00 2021 YTD Actuals 24,384.18 30,879.50 565,636.36 15,750.96 308, 550.67 32,392.97 55,065.71 320,95 64 132,16JE4 1,4A5.77N3 1.4 Variance with Amended Budget 2,615.82 (5,879.50) 4,890.64 13,199.04 (56,500.67) 45,607.03 33,754.29 88,500.36 (2,143.44) 124,043.57 124, 043.57 = 30,000.00 30,000.00 3,457,029.00 3,457,029.00 284, 789.84 7,139, 791.16 Percentage 90.31 % 123.52% 99.14% 54.41 % 122.42% 41.53% 62.00% 78.39% 101.65% 92.29% 0.00% 0.00% 0.00% 0.00% 40 Agenda Item No. 4 OAKLAND COUNTY PARKS & RECREATION COMMISSION Capital Equipment Report Fiscal Month 12, FY2021, as of 9/30/2021 Please inform Fiscal Services of any planned changes in budgeted purchases ** Date Budget Actual Projected (Over)/Under Approved Qty. Center Item Category Budget Expense Expense Budget Comments 06/03/20 1 ADD Zero Turn Mower P_EQP 14,000.00 18,116.00 (4,116.00) V#1488914 Asset ID# 13384 06/03/20 1 ADD Utility Vehicle P_EQP 9,500.00 9,781.99 (281.99) V#1499915 Asset ID# 13433 ADD Total 23,500.00 279897.99 - (4,397.99) V#1479392 Asset lD#1 3346. 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 (1,042.50) V#1490227 Addition to asset (cover). V#1479392 Asset lD#1 3365. 07/01/20 1 FM Boat Wash Station P_EQP 35,662.50 36,705.00 (1,042.50) V#1490227 Addition to asset (cover) 06/03/20 1 FM Generator P EQP 27,000.00 28,163.00 (1,163.00) V#1507016 Asset ID# 13484 FM Total 989325.00 1019573.00 - (3,248.00) 06/03/20 1 CAT Utility Vehicle w/top P_EQP 12,000.00 12,814.36 (814.36) V#1499917 Asset ID# 13434 CAT Total 129000.00 129814.36 - (814.36) 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 1,671.45 V#1500579 Asset ID# 13440 06/03/20 1 GLG Utility Vehicle P_EQP 9,500.00 7,828.55 1,671.45 V#1500579 Asset ID# 13458 06/03/20 1 GLG Turbine Blower P EQP 8,000.00 7,964.66 35.34 V#1499918 Asset ID# 13435 GLG Total 279000.00 239621.76 - 3,378.24 06/03/20 1 GRV Zero Turn Mower P_EQP 14,000.00 13,629.00 371.00 V#1506140 Asset ID# 13473 06/03/20 1 GRV Dump Trailer P_EQP 9,000.00 7,201.00 1,799.00 V#1491490 Asset ID# 13396 GRV Total 23,000.00 20,830.00 2,170.00 06/03/20 1 LYG Fairway Mower P_EQP 58,000.00 62,074.68 (4,074.68) V#1507014 Asset ID# 13483 06/03/20 1 LYG Greens Mower P_EQP 38,000.00 38,944.91 (944.91) V# 1511794 Asset ID# 13509 03/03/21 1 LYG ADA Golf Cart P_EQP 12,323.00 12,323.10 (0.10) V#1549053 Asset ID# 13652 LYG Total 96,000.00 101,019.59 (5,019.59) 06/03/20 1 ORN Zero Turn Mower P_EQP 14,000.00 13,127.00 873.00 V#1499920 Asset ID# 13436 ORN Total 14,000.00 13,127.00 873.00 06/03/20 1 REC Trailer P_EQP 11,000.00 7,014.00 3,986.00 V#1511168 Asset ID# 13506 05/05/21 1 REC Movie Screen and Audio Transmitter P_EQP 16,697.00 16,697.00 - V#1535140 Asset ID# 13601 REC Total 279697.00 23,711.00 - 3,986.00 06/03/20 1 SPG Turbine Blower P EQP 8,000.00 7,964.66 35.34 V#1495975 Asset ID# 13412 SPG Total 89000.00 79964.66 - 35.34 06/03/20 1 WTR Utility Vehicle P_EQP 9,000.00 7,828.55 1,171.45 V#1535132 Asset ID# 13600 WTR Total 99000.00 79828.55 - 1,171.45 06/03/20 1 WLG Greens Mower P_EQP 32,000.00 33,532.42 (1,532.42) V# 1511788 Asset ID# 13508 WLG Total 329000.00 339532.42 - (1,532.42) Grand Total 382,845.00 386,243.43 (3,398.43) Agenda Item No. 5 Oakland County Parks and Recreation Commission Monthly Average Comparison Report (Comparison of FY 2021 Actuals with 5-Year Average Actuals) As of September 30, 2021 Unrestricted Net FY2021 Amended Position 10/1/2o Budget October I November I December I January I February I March I April I May I June I July I August I September I YEAR TO DATE REVENUES: 5-YEAR AVERAGE REVENUE $436,459 $161,009 $1,079,094 $7,393,102 $2,459,070 $1,876,231 $1,498,218 $1,329,199 $1,753,125 $1,983,312 $1,697,718 $1,544,654 Percentage of Total 1.88% 0.69% 4.65% 31.85% 10.59% 8.08% 6.45% 5.73% 7.55% 8.54% 7.31% 6.65% Amended Budget/Alottment $33,480,279 $629,557 $232,243 $1,556,507 $10,663,956 $3,547,011 $2,706,313 $2,161,059 $1,917,262 $2,528,743 $2,860,768 $2,448,822 $2,228,040 $33,480,279 Actual Revenues by Controllable Categorv: Taxes $1,629 $2,067 $91,051 $9,512,453 $7,542,922 $2,653,728 $677,690 $389,566 $691,699 $1,943 $12,604 $3,555 $21,580,908 Intergovernmental Revenues $0 $0 $0 $0 $0 $0 $140,126 $187,863 $0 $0 $0 $0 $327,989 Charges for Services $552,943 $220,447 $94,934 $202,916 $132,365 $314,386 $1,096,917 $1,506,925 $1,348,462 $1,425,603 $2,051,070 $1,360,943 $10,307,911 Contributions and Capital Contributions $0 $100 $1,500 $180 $46,675 $0 $20 $2,075 $0 $2,350 $2,080 $473,578 $528,558 Investment Income $15,338 $12,830 $10,393 $9,726 $8,028 $10,820 $52,149 $6,471 $13,931 $9,954 $1,451 $29,112 $180,204 Other Revenue $10,529 $2,032 $43,906 $885 $5 ($8,805) $16 $33 ($21,604) $167 $29 $4,274 $31,467 Transfers In $0 $0 $0 $0 $25,958 $0 $0 $0 $0 $0 $0 $0 $25,958 Total Actuals $580,439 $237,477 $241,784 $9,726,160 $7,755,953 $2,970,128 $1,966,918 $2,092,932 $2,032,488 $1,440,018 $2,067,234 $1,871,464 $32,982,994 Avg. Monthly Revenue Over/(Under) ($49,117) $5,234 ($1,314,723) ($937,797) $4,208,942 $263,815 ($194,141) $175,670 ($496,255) ($1,420,750) ($381,588) ($356,576) ($497,285) EXPENSES: 5-YEAR AVERAGE EXPENSE $1,553,168 $1,545,894 $1,853,026 $1,550,459 $1,433,759 $1,993,708 $1,790,165 $2,149,129 $2,881,255 $2,590,014 $2,586,843 $3,085,707 Percentage of Total 6.21% 6.18% 7.41% 6.20% 5.73% 7.97% 7.16% 8.59% 11.52% 10.35% 10.34% 12.34% Amended Budget/Alottment $33,480,279 $2,078,928 $2,069,192 $2,480,290 $2,075,302 $1,919,098 $2,668,595 $2,396,150 $2,876,627 $3,856,584 $3,466,756 $3,462,511 $4,130,245 $33,480,279 Actual Expenses by Controllable Categorv: Salaries 612,263.93 641,710.25 523,114.96 727,308.33 525,159.37 560,403.36 657,044.08 825,891.31 931,291.34 1,538,775.20 985,592.78 $ 969,173.82 $9,497,729 Fringe Benefits 216,201.60 246,566.54 237,539.55 365,811.09 250,289.24 252,542.61 249,823.25 260,547.65 262,659.39 412,654.34 270,180.42 308,136.22 $3,332,952 Contractual Services 42,465.30 488,408.96 555,537.37 424,868.65 317,229.35 634,701.66 351,773.31 305,834.44 1,178,247.52 508,799.18 763,071.39 1,255,123.17 $6,826,060 Commodities 37,585.58 13,147.64 15,653.03 10,957.33 16,041.49 26,814.01 67,038.20 92,144.55 183,928.21 118,660.83 137,307.29 145,888.75 $865,167 Depreciation 273,070.30 273,070.29 273,651.27 278,317.65 282,037.60 211,154.73 278,514.31 278,514.31 279,767.99 277,018.51 279,617.39 281,720.22 $3,266,455 Internal Services 64,669.92 56,823.56 234,191.86 49,262.72 51,770.52 193,361.45 52,874.77 140,292.16 242,296.87 51,957.16 61,252.81 287,023.63 $1,485,777 Intergovernmental - - 1,010,650.00 - $1,010,650 Transfers Out - - $0 Actuals $1,246,257 $1,719,727 $1,839,688 $1,856,526 $1,442,528 $1,878,978 $1,657,068 $1,903,224 $3,078,191 $2,907,865 $3,507,672 $3,247,066 $26,284,790 Avg. Monthly Expenses (Over)/Under $832,671 $349,465 $640,602 $218,777 $476,571 $789,617 $739,082 $973,402 $778,393 $558,891 ($45,161) $883,179 $7,195,489 Total Avg Monthly Favorability/(Unfavorability) $783,554 $354,699 ($674,120) ($719,020) $4,685,513 $1,053,432 $544,942 $1,149,072 $282,138 ($861,859) ($426,749) $526,603 $6,698,204 TOTALS: Monthly Actual Revenue Over/(Under) Expenses ($665,817) ($1,482,251) ($1,597,904) $7,869,634 $6,313,425 $1,091,150 $309,850 $189,708 ($1,045,703) ($1,467,847) ($1,440,438) ($1,375,602) $6,698,204 Cumulative Actual Revenue Over/(Under) Expenses ($665,817) ($2,148,068) ($3,745,972) $4,123,662 $10,437,087 $11,528,238 $11,838,087 $12,027,795 $10,982,092 $9,514,245 $8,073,807 $6,698,204 Unrestricted Net Position $18,603,825 $ 18,130,809 $ 16,549,558 $ 14,242,676 $ 22,085,747 $ 28,321,404 $ 29,211,373 $ 29,372,594 $ 29,711,775 $ 28,597,122 $ 27,377,088 $ 26,159,397 Not Available Projected Operating Variance - September $ - Add: Depreciation $ - Projected impact on net position from operations $ - $0 Prepared by Fiscal Services 10/28/2021 FY2021 FM12 Financial Packet_November.xlsx Monthly Average Comparison Report (MACR) 42 Agenda Item No. 6 - To be Distributed at the Commission Meeting Capital Improvement Projects Budget to Actual Report and Statement of Net Position September 2021 (FM 12, FY 2021) 43 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 7 Department: Administration From: Phil Castonia, Chief of Business Operations Subject: Monthly Purchasing Report Memo - Receive and File INTRODUCTION AND HISTORY Today staff will present a monthly status report on the Purchasing Activity from Month 12 of Fiscal Year 2021 (September 2021) for Parks and Recreation. ATTACHMENTS Monthly PurG -casing Expenditure Report _ September 2021- - Monthly Contract Activity Log Expenditure Report - September 2021 STAFF RECOMMENDATION Receive and File 44 Awarded Vendor Parks Estimated Bid Bid Due PO /Contract Purchase Order/P- Contract (NTE) Contract Usage Finalized Start Date Event Date Description Name City State Award Date Number or P-Card Card Amount Not to Exceed Amount of Multi Notes Buyer (Yes or No) # Amounts Department Contracts 08/30/21 5293 9/8 Dump Station Hydrants Holzberg Communications Totowa NJ 09/08/21 376894 $ 6,890.00 AJK Yes 08/30/21 5294 9/14 Boot Brush Stations NAISMA Milwaukee WI 09/17/21 P-Card $ 9,960.00 AJK Yes 05/19/21 5231 6/15 ORV Park Feature Designer ROWE Flint MI 09/23/21 6445 $30,000.00 AJK Yes 45 Agenda Item No. 8 UNTYpARRKs FY2022 Commission Approval Schedule Wednesday, November 3, 2021 Construction Approval Glen Oaks Conference Cente Window Replacement Maintenance Engineering Approval Independence Oaks Asphalt Road Improvements Capital Wednesday, December 1, 2021 Construction Approval Independence Oaks Crooked Lake Dock Replacements Capital Multiple Parks Playground Replacements Capital Wednesday, January 5, 2022 Concept Approval Glen Oaks Electrical Improvements Capital Holly Oaks ORV Parking Lot - Phase II Capital Independence Oaks Hidden Springs Bathhouse Capital Improvement Construction Approval Multiple Parks Multiple Parks Wednesday, February 2, 2022 Construction Approval Multiple Parks Receive and File Multiple Parks Program Springfield Oaks Building Equipment Replacements Capital, Maintenance Roof Replacements Capital Golf Course Irrigation Capital Improvements HVAC Replacements Capital Pavement Maintenance Program Capital Mill Pond Dam Removal & Capital Restoration Multiple Parks FY2023 Asset Management Plans Capital, Project List Maintenance, Natural Resources Wednesday, March 2, 2022 Concept Approval Addison Oaks Construction Approval Holly Oaks Independence Oaks Red Oaks Wednesday, April 6, 2022 Concept Approval Program Construction Approval Office Conversion/Improvements Capital ORV Parking Lot - Phase II Asphalt Road Improvements Metal Roof Replacements Facility Condition Assessment FY2022 Commission Approval Schedule $1,600,500 50,000 Adams M 1,550,500 Crane Z $440,000 200,000 Crane Z 240,000 Crane Z $666,000 140,000 Adams M 200,000 Crane Z 25,000 Adams M 176,000 Adams M 125,000 Adams M $3,832,000 720,000 Crane Z 562,000 Adams M 150,000 Crane Z 2,400,000 Crane Z Donnellon M $2,145,500 75,000 Adams M Capital 200,000 Crane Z Capital 1,550,500 Crane Z Capital 320,000 Adams M $150,000 Maintenance 50,000 Donnellon M 10/21/2021 46 Multiple Parks Program Program Wednesday, May 4, 2022 Concept Approval Independence Oaks Construction Approval Glen Oaks Wednesday, July 6, 2022 Construction Approval Addison Oaks Wednesday, August 3, 2022 Construction Approval Addison Oaks Wednesday, September 7, 2022 Construction Approval Independence Oaks Wednesday, October 5, 2022 Construction Approval Program Invasive Species Management Natural Cook Maylen S Resources Asset Removal Program Maintenance 50,000 Crane Z Sign Replacement Program Maintenance 50,000 Hughes T $165,000 Hidden Springs Bathhouse Capital 25,000 Adams M Improvement Electrical Improvements Capital 140,000 Adams M $45,000 Group Area Campsite Conversion Capital 45,000 Crane Z $75,000 Office Conversion/Improvements Capital 75,000 Adams M $25,000 Hidden Springs Bathhouse Capital 25,000 Adams M Improvement $50,000 Facility Condition Assessment Maintenance 50,000 Donnellon M FY2022 Commission Approval Schedule 10/21/2021 47 Agenda Item No. 9 Oakland County Parks and Recreation Commission FY2021 Maintenance Management Report BUDGET TO ACTUAL EXPENSE REPORT Monday, October 11, 2021 Program Budget Center FY2021 Adopted FY2021 Expended Asset Name Project Name Budget Adjusted Budget Amount Budget Balance _Projects $226,500 L $226,500 $139,714 $86,786 $632 ACC Conference Center Stucco Repair $10,000 1 $10,000 $9,368 ADD Disc Golf Course Upgrade $30,000 $30,000 $4,649 $25,351 GLC Clubhouse Window and Door Replace $50,000 $50,000 $0 $50,000 GRV Cabin 5 HVAC Replacement $4,000 $4,000 $4,587 ($587) GRV Utilities and Infrastructur Service Heating and Plumb $0 $0 $8,505 ($8,505) IND Maintenance Yard Screening and Landscape $20,000 $20,000 $0 $20,000 ORN Dog Park Restroom Dog Wash Station Concret $2,500 $2,500 $1,322 $1,178 Si AC Ellis Barn Painting $110,000 1 $110,000 $111,283 ($1,283) ADA Maintenance $20,000 $0 $2,410 ($2,410) GRV Site and Grounds Accessible Concrete Camp $20,000 $0 $2,41= ($2,410) ARC Flash Compliance $50,000 $40,300 $36,340 $3,960 SPR WTR Asset Removal IIND W LG WTR CISMA FM Fenceline Repair RWP SAC Forestry Utilities and Infrastructur ARC Flash Compliance Pro $50,000 $0 Utilities and Infrastructur ARC Flash Compliance Pha $0 $26,500 $23,776 $2,724 Utilities and Infrastructur ARC Flash Compliance Pha $0 $2,600 $2,581 $19 Utilities and Infrastructur ARC Flash Compliance Pha $0 $3,400 $3,360 $40 Utilities and Infrastructur ARC Flash Compliance Pha $0 $30,000 X House 5511 Oak Hill Removal and Site Restorat $30,000 $7,800 $59,796 $30,000 $6,623 $1,177 $46,366$13,430 $14,138 $15,862 X House 1540 Orchard Dr X Greenhouse Complex ( Removal and Site Restorat Removal and Site Restorat $0 $20,946 $0 $8,850 $22,178 $10,050 ($1,232) ($1,200) Natural Resources Boundaries Fenceline FM Natural Resources Freshwater Stewardship $0 $58,241 $28,411 $29,830 ICISMA $0 $58,241 $28,411 $29,830 $20,000 $20,000 $12,928 $7,072 Emergency Exit Gates $10,000 $10,000 $5,995 $4,005 Emergency Exit Gates $10,000 $10,000 $6,933 $3,067 $125,000 $125,000 $122,299 $2,701 Forestry Program $125,000 $125,000 $122,299 $2,701 $40,000 $40,000 $34,098 $5,902 FM Natural Resources Freshwater Stewardship P $40,000 Land Management $280,000 FM Natural Resources Land Management Progra $280,000 Pavement Maintenance $90,000-1 ADD Trails Buhl Trail Asphalt Repair $0 � ADM Pavement and Drainage Pavement Maintenance Pr $90,000 $40,000 $34,098 L $5,902 $350,000 $333,238 $16,762 $350,000 $333,238L $16,762 $49,738 $46,673 $3,065 $6,000 $8,775 ($2,775) $8,138 $0 $8,138 Page 1 of 2 48 Program FY2021 Adopted FY2021 Expended Budget Balance Budget Center Asset Name Project Name Budget Adjusted Budget Amount GRV Pavement and Drainage Trail Asphalt Repairs $0 $14,020 $17,999 ($3,979) GRV Pavement and Drainage Skate Park Resurfacing $0 $2,430 $3,120 ($690) IND Trails River View / Hawks View A $0 $7,000 $0 $7,000 SPG Pavement and Drainage Cart Barn Asphalt Repairs $0 $12,150 $10,980 $1,170 WTR Entrance Blvd Admin Parking Lot Crack S $0 $0 $5,800 ($5,800) Roof Repair $20,000 $20,000 $16,752 $3,248 ACC IPump House IEmergency Fire Pump Reb $18,000 $18,000 $16,329 $1,671 LYC Clubhouse Roof Repair $2,000 $2,000 $423 $1,577 Signage Replacement $15,000 $15,000 $2,225 $12,775 ADM Signs :Eig:n Replacement Progra $15,000 $15,000 $0 $15,000 LYP ISigns Wayfinding Update $0 $0 $2,225 ($2,225) Structural Inspections $32,950 $32,950 $28,103L $4,847 ADD Adams Lake Lodge Deck Structural Inspection $2,500 $2,500 $3,200 ($700) GRV Mathews Island Bridge Structural Inspection $1,850 $1,850 $3,447 ($1,597) GRV Paradise Island Long Spa Structural Inspection $2,350 $2,350 $3,557 ($1,207) IND River Loop East Bridge Structural Inspection $5,000 $5,000 $2,500 $2,500 RWP Waterpark Bridge Structural Inspection $10,000 $10,000 $5,200 $4,800 SAC Rotary Park Bridge Structural Inspection $1,250 $1,250 $1,400 ($150) WCM Market Pavilion Structural Inspection $5,000 $5,000 $3,200 $1,800 WTR Lookout Lodge Deck Structural Inspection $2,500 $2,500 $2,500 $0 WWP Waterpark Bridge Structural Inspection $2,500 $2,500 $3,100 ($600) Wildlife Management $2,750 $9,230 $8,482 $748 FM Natural Resources Wildlife Management Pro g $2,750 $2,750 $2,002 $748 FM Natural Resources Aerial Deer Survey $0 $6,480 $6,480- $0 $952,200 I $1,046,755 $858,039-1 $188,716 Page 2 of 2 49 Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 10 Department: Facilities Maintenance & Development From: Michael J. Donnellon, Jr Chief of Park Facilities Maintenance & Development Subject: Capital Summary Report EXECUTIVE SUMMARY 1. A report/listing of all Capital Improvement Program Projects indicating project titles, descriptions and status, based upon the most current Management & Budget Report of Projects — Budget to Actual Expense Report. 2. No funds requested with this report. 3. Receive and File ATTACHMENTS 1. Attachment A — Pending Capital Project Summary Report STAFF RECOMMENDATION Staff recommends to receive and file. MOTION To receive and file the Capital Summary Report 50 FY2015 Projects - (Proposed for OCPRC Approval) Project Budget Project Budget/Actual Capital Improvement Projects -Design 1 ACC Kitchen Storage Facility - Design $13,000.00 2 ACC Garden/Entrance Landscape Renovation - Design $25,000.00 3 ADM Dog Park Development - Design $27,500.00 4 ADM Electronic Entry Gates - Park -wide Study/Design $30,000.00 RWP Concession Remodeling - Design $53,000.00 5 WWP Concession Remodeling - Design $37,000.00 6 RWP Restroom-River Pumphouse-Design $12,000.00 7 SAC Public Address System - Design $30,000.00 Total Capital Improvement Projects - Design $227,500.00 Capital Improvement Projects -Construction 8 ADD Fuel Tank Replacement -Construction $65,000.00 ADD Campground -Concrete Pads -Construction $150,000.00 9 ADD Campground -Pull -through Sites -Construction $38,883.25 10 ADM Energy Management System Upgrade (Phase II) $66,000.00 CAT Phase II - Recreational Fields - Construction $800,000.00 11 CAT Phase II - Irrigation System - Construction $200,000.00 GLC Parking Lot Improvements -Construction $310,000.00 12 GLG Parking Lot Improvements -Construction $310,000.00 GLG Drainage Improvement - Construction $180,000.00 GLG Irrigation System - Replacement - Construction $138,000.00 13 SPG Irrigation System - Replacement, Construction $147,000.00 WLG Irrigation System - Replacement, Construction $120,000.00 14 GRV Campground -Utility Improvements - Construction $680,000.00 15 IND Estate House - Remodeling - Construction $225,000.00 16 IND Upper Bushman Boardwalk/Trail Phase II-Constr. $1,586,335.00 17 LYG Boardwalk, Replacement -Construction $25,000.00 RDG Golf Netting, Replacement -Construction $30,000.00 18 WLG Golf Netting, Replacement -Construction $30,000.00 19 RDG Tunnel Replacement -Construction $85,000.00 20 RDP Parking Lot Expansion -Construction NC $525,000.00 21 RSE Boardwalk, North Connector -Construction $160,000.00 22 RWP Wave Pool -Wave Equipment Replace ment-Construc $325,000.00 23 RWP Operational Signage-Construction $20,000.00 24 SAC Horse Bldg. K Construct -Construction $200,000.00 25 WTR Office Renovation - Ernst House - Construction $60,000.00 26 WTR Parking Lot, Central -Construction $550,000.00 27 WWP New Water Feature-WP-Construction $440,000.00 Total Capital Improvements Projects - Construction (Capital Improvement Projects - Programs 28 ADM Pavement Management Program $300,000.00 29 ADM Roofing Management Program $150,000.00 30 ADM Building Equipment Replacement Program $37,000.00 31 ADM Fenceline Replacement Program $300,000.00 T I C ' I I P P I $787 000 00 Page # 10/29/2021,8-50 AAa ota apita mprovement rojects- rograms , K:\ParksRec\General\Executive Office\OCPR COMMISSION PACKETS\A 2021\11 NOVEMBER 2021\20A 2021-10-21 Capital Project Summary 51 FY2015 Projects - (Proposed for OCPRC Approval) Project P Budgeti Project Budget/Actual Page # Grand Total All Capital Improvement Projects $1,014,500.00 Maintenance Projects 32 ACC Stucco Repair $ 20,000.00 33 ADM NR-Herpetological Study $ 110,000.00 34 GLG Exterior Stone Repair $ 10,000.00 35 RWP Wave Pool - Structural Assessment $ 5,000.00 Total Maintenance Projects I $ 145,000.00 Maintenance Projects - Programs 36 ADM Pavement Maintenance Program $ 150,000.00 37 ADM ADA Transition Program $ 350,000.00 38 ADM Carpet/Flooring Management Program $ 150,000.00 38 ADM Window/Door Replacement $ 120,000.00 40 ADM Interior/Exterior Painting Management $ 120,000.00 41 ADM Tree Planting Program $ 125,000.00 42 ADM Natural Resource Management Program $ 225,000.00 Total Maintenance Projects - Programs $ 1,240,000.00 Grand Total All Maintenance Projects $ 1,385,000.00 10/29/2021,8:50 AM K:\ParksRec\General\Executive Office\OCPR COMMISSION PACKETS\A 2021\11 NOVEMBER 2021\20A 2021-10-21 Capital Project Summary 52 FY2015 Proposed Projects for OCPRC Approval (listed by Project Type) Priority Project Cost Level # Center 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2 ACC 5 ACC RWP 3 WWP 5 RWP 2 SAC 1 SAC 7 5 ACC 2 ADD 3 ADD ADD 4 ADM CAT 3 CAT CAT CAT 2 GLC G LG 4 GRV 5 IND 1 LYG 1 RDG W LG 3 RDP SAC 5 RDP 5 RSE 3 RWP 3 SAC 2 WTR 23 Captial Improvement Program Project Name Design Projects Kitchen Storage Facility - Design Garden/Entrance Landscape Renovation - Design Concession Remodeling - Design Concession Remodeling - Design Restroom-River Pumphouse-Design Dam Improvements - Design Public Address System - Design Total Design Projects Construction Projects Architectural Improvements Fuel Tank Replacement -Construction Campground -Pull -through Sites -Construction Campground -Concrete Pads -Construction Energy Management System Upgrade (Phase II) Phase II - Irrigation System - Design Phase II - Recreational Fields - Construction Phase II - Recreational Fields - Design Phase II - Irrigation System - Construction Parking Lot Improvements -Construction Parking Lot Improvements -Construction Campground -Utility Improvements - Construction Upper Bushman Boardwalk/Trail Phase II-Constr. Boardwalk, Replacement -Construction Golf Netting, Replacement -Construction Golf Netting, Replacement -Construction LED Entrance Sign at Nature Center-Design/Constr. LED Entrance Sign at Activity Center-Design/Constr Parking Lot Expansion -Construction NC Boardwalk, North Connector -Construction Wave Pool -Wave Equipment Replacement-Constr. Horse Bldg. K Construct -Construction Office Renovation - Ernst House - Construction Total Construction Projects II I Programs 23 1 ADM Pavement Management Program 24 1 ADM Roofing Management Program 25 4 ADM Building Equipment Replacement Program 26 4 ADM Fenceline Replacement Program 4 Total Programs d Total All Capital Improvement Program Projects Budget PM $13,000.00 JM $25,000.00 ZC $53,000.00 JM $37,000.00 JM $12,000.00 JM $30,000.00 MD $30,000.00 JM $200,000.001 $70,000.00 JM $65,000.00 MD $85,000.00 ZC $150,000.00 ZC $66,000.00 JM $20,000.00 ZC $800,000.00 ZC $80,000.00 ZC $200,000.00 ZC $310,000.00 ZC $310,000.00 ZC $680,000.00 JM $1,586,335.00 ZC $25,000.00 ZC $30,000.00 $30,000.00 $30,000.00 JM $30,000.00 JM $525,000.00 ZC $160,000.00 ZC $325,000.00 JM $200,000.00 JM $60,000.00 JM $5,837,335.001 $300,000.00 MD $150,000.00 MD $37,000.00 MD $150,000.00 MD $637,000.00 $6,674,335.00 K:\ParksRec\General\Executive Office\OCPR COMMISSION PACKETS\A 2021\11 NOVEMBER 2021\20A 2021-10- 21 Capital Project Summary 10/29/2021 8:50 AM 53 FY2015 Proposed Projects for OCPRC Approval (listed by Project Type) Project Priority Cost Maintenance # Level Center Project Name Budget Design Projects 27 3 28 4 ADM ADM Dog Park Development - Design Electronic Entry Gates - Park -wide Study/Design $27,500.00 $30,000.00 2 Total Design Projects $57,500.00 Construction Projects ZC jM 29 4 ACC Stucco Repair $20,000.00 JM 30 4 GLG Exterior Stone Repair $10,000.00 JM 31 4 RWP Operational Signage $20,000.00 JM 32 1 RWP Wave Pool - Structural Assessment/Repair $25,000.00 JM 4 Total Construction Projects 1 $75,000.001 I I I vrograms I 1 33 1 ADM Pavement Maintenance Program $150,000.00 MD 34 2 ADM ADA Transition Program $350,000.00 MD 35 3 ADM Carpet/Flooring Management Program $150,000.00 MD 36 4 ADM Window/Door Replacement $120,000.00 MD 37 4 ADM Interior/Exterior Painting Management $120,000.00 MD 5 Total Programs $890,000.00 Natural Resouce Projects 38 5 39 5 ADM ADM Natural Resource Management Program Tree Planting Program $335,000.00 $125,000.00 2 Total Natural Resource Projects $460,000.00 Grand Total All Maintenance Projects $1,482,500.00 K:\ParksRec\General\Executive Office\OCPR COMMISSION PACKETS\A 2021\11 NOVEMBER 2021\20A 2021-10- 21 Capital Project Summary 10/29/2021 8:50 AM 54 Pending FY2017 - FY2021 Capital Project Summary (Source; Budget to Actual Report Dated 10/21/2021) Cost Center Description CIP # Capital Improvement Program Description of Project Project Name Percent Project Status Complete An approved sponsorship for the grading and installation of 5 air stations near the ORV park Holly Oaks Bestop Air Station entrance and exit for the purpose of inflating vehicle 3527 Commission Approved June 2021 FY2021- $45,000 tires, including all necessary engineering, equipment and material purchases. Springfield Oaks - Mill Pond Dam Removal & Restoration (Engineering - $168,530) 3128 Scope: Design, engineer and implement removal of the Mill Pond Dam and restoration of the upstream and downstream areas. Apply for identified grant programs to off -set project costs. Project is in collaboration with Springfield Township, pursuant to existing inter -local agreement. Need: Dam was re -constructed circa 1972, culvert installed at that time is undersized for upstream flow, requiring armoring of dam. Maintenance and structural issues were identified in 2011, which led to development of the interlocal agreement. Dam cannot be repaired due to deformation of spillway outlet pipe. Options were to replace or remove. Township Board and OCPRC agreed on removal as most appropriate action (and most likely to receive grant funding). As of May 2021, staff have received confirmation of grant awards that total approximately 46% of our 50% Engineering Approval December 2019 grant funding goal. Conceptual Approval - Sept 2021 Construction Approval - Feburary 2022 95% 25% 10/29/2021 55 Cost Center Description CIP # Capital Improvement Program Project Name Troy Property Acquistions FY2021 - $45,000 3478 Springfield Oaks Activity Center Storm Water Improvements 2559 (FY2019 - $27,027) (FY2020 - $100,000) Pending FY2017 - FY2021 Capital Project Summary (Source; Budget to Actual Report Dated 10/21/2021) Description of Project Acqistion of approximately 80 acres of vacant land previously owned by the Troy School District, known as the Turtle Woods Property Scope; Create a Stormwater Management Master Plan for the entire Springfield Oaks Property. Need: A stormwater management master plan is needed for both the SAC and SPG portions of Springfield Oaks. Major needs in SAC include addressing high volume storm volumes and scouring at the N end of the property, extending into the drainage ditches along Andersonville Rd, planning for future paving requests by the OC Fair Board, animal waste pollution prevention BMPs in the CBs associated with the barns. Issues on the golf course side involve storm system planning for clubhouse renovations, preventative and reactionary culvert replacements, Percent Project Status Complete Commission Approved June 2021 20% Commission Approved Design/Engineering - March 2019 Postponed 15% 10/29/2021 56 Cost Center Description CIP # Capital Improvement Program Project Name Groveland Oaks - Pedestrian Bridge Replacement 3071 (FY2020 - $15,000) (FY2022 - $500,000) Pending FY2017 - FY2021 Capital Project Summary (Source; Budget to Actual Report Dated 10/21/2021) Description of Project Engineering/Design for the replacement of the existing 150' steel arch frame pedestrian bridge Pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Regular inspections have identified structural issues with the existing steel frame and concrete abuments that need to be addressed in the near future. Refer to structural engineering report. Structural inspections not needed until 15 years after replacement is completed. Project Status Conceptual Approval - June 2020 Construction Approval - Postponed until FY2022 An approved sponsorship for the regrading and Holly Oaks - Mt. Magna Phase II drainage improvement of the Mt.Magna entrance, 3526 FY2021 - $10,000 including the installation fo (3) simulated boulders into Commission Approval Pending "The Cut" canyon approach to Mt. Magna. Holly Oaks ORV Park - Parking Lot Development Design/Engineering 3172 (FY2020 MDNR Funded - $41,490) (FY2021 MDNR Funded - $199,000 Phase 1) (FY2022) MDNR Funded - $200,000 Phase 11) Design/Engineering for constrution of a gravel parking lot located along the Dixie Hwy road frontage, conforming to municipal site plan requirements, storm water management and vehicle/pedestran circulation. To provide a safe and secure parking area for guests and visitors. Engineering & Phase I Complete Phase II scheduled for Spring 2022 Percent Complete 10% 0% Engineering Approval - January 2020 1 15% 10/29/2021 57 Pending FY2017 - FY2021 Capital Project Summary (Source; Budget to Actual Report Dated 10/21/2021) Cost Center Description CIP # Capital Improvement Program Description of Project Project Name CIP Project Names Previously Reported Projects that are 100% complete and are in the process of closure. 3412 Groveland Oaks Basketball Court Paving 3171 Holly Oaks Contact Station 2915 Independence Oaks Bailey House Mitigation 2958 Red Oaks Waterpark Childrens Water Structure Replacement (Splash Pad) 3357 Springfield Oaks Activity Center Well Replacement 3227 Springfield Oaks Activity Center - Network Upgrade Previously Reported Projects that are postponed. Percent Project Status Complete 10/29/2021 58 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 11 Department: Facilities Maintenance- Natural Resources-CISMA From: Sarah Cook-Maylen, Natural Resources Project Coordinator Subject: FY2022 NR-Collaborative Invasive Species Management Area — Budget Amendment INTRODUCTION AND HISTORY As a result of the millage passing and the levy collected in December of 2020, OCPR estimated investing $260,820 in the Oakland County Cooperative Invasive Species Management Area (OC CISMA) in Fiscal Year 2021 (FY21). OCPR has been working to transition the OC CISMA into OCPR during Fiscal Year 2022 (FY22). To be transparent with the CISMA members, including local communities, the 2021 funds were proposed to be expended for contractual treatments ($70,000) in FY21 or budgeted into the FY22 operating budget ($190,820). The communities requested and OCPRC approved $58,241 of the $70,000 for contractual treatments in FY21 so a budget amendment is requested to allocate the remaining $11,759 of the $70,000 to the NR-CISMA FY22 operating budget. Additionally, due to weather and contractual limitations, only $28,411 of the approved contractual treatments ($58,241) were completed before the close of the FY21 fiscal year, leaving a balance of $29,830 of unexpended approved treatments. These treatments are in the process of completion this fall and winter and are being requested to be added and expended from the FY22 operating budget. FY21 Remaining Contractual Treatment Funds $29,830 FY21 CISMA Budget Balance $11,759 Budget Amendment Total $41,589 STAFF RECOMMENDATION Staff recommends approval of an FY2022 budget amendment for previously approved CISMA contractual treatment dollars and FY21 funding balances as follows: Expenses FY2022 50800-5060910-160431-730789 General Program Administration $41,589 50800-5060101-160000-796500 Budgeted Equity Adjustments ($41,589) $-0- Net Position — Unrestricted 50800-5060666-160666-706500 Budgeted Equity Adjustments $41,589 Net Position Unrestricted ($41,589) $-0- MOTION Motion to approve a budget amendment for previously approved CISMA contractual treatment dollars and FY21 funding balances as follows: Expenses FY2022 50800-5060910-160431-730789 General Program Administration $41,589 50800-5060101-160000-796500 Budgeted Equity Adjustments ($41,589) $-0- Net Position — Unrestricted 50800-5060666-160666-706500 Budgeted Equity Adjustments $41,589 Net Position Unrestricted ($41,589) $-0- 59 Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 12 Department: Facilities, Maintenance & Development From: Zach Crane, Project Manager Subject: Engineering Approval — Independence Oaks Asphalt Road Improvements PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval Construction Approval ✓ General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY Scope This agenda item is for approval of design/engineering services to evaluate the Independence Oaks road system and Wint Nature Center Parking Lot as part of the asphalt paving project. Project scope items include; i. Evaluate approximately 11,500 linear feet of total roadway within Independence Oaks with varying road widths for asphalt milling and paving ii. Evaluate approximately 25,700 square feet of asphalt parking lot at Wint nature center for asphalt milling and paving iii. Address road approaches off the defined project road system to all park maintenance routes/roads/parking lots iv. Evaluate best management practices in pavement and stormwater management construction for environmental sustainability. v. Create standard specification template that can be used in future mill and overlay paving projects throughout the park system. b. The overall road paving project consists of four identified projects budgeted in the FY2022 approved asset management plan: Asset Name Project ID IND Park Entrance Boulevard 1980 IND Park Entrance Road 1979 IND Park Road North 1982 IND Park Road South 1983 • Refer to Attachment A — Planning Review park map for project ID location i. As part of this design/engineering contract award, additional pavement sections will be reviewed and considered for replacement, pending available construction funding. Asset Name IND Maintenance Entrance Road IND Nature Center Parking Lot Project ID 2042 2043 Refer to Attachment A — Planning Review park map for project ID location .M 1. Need Original asphalt entrance boulevard was installed in the 1970's and requires annual pavement maintenance repair work including asphalt patching and crack filling. Additional sections of road system were installed in 1998 and require the same annual pavement maintenance repair work. The entire Independence Oaks road system is at a critical point were annual pavement maintenance repair work is not adequality addressing the asphalt and stormwater infrastructure issues. 2. Review and Approval History Date Description Sept 2021 Approved within the FY2022 Capital Improvement Program Budget 3. Funding a. Current FY2022 budgeted amount: b. IND Park Entrance Boulevard $287,500 c. IND Park Entrance Road $438,000 d. IND Park Road North $487,500 e. IND Park Road South $337,500 i. Total Project Budget: $1,550,500 f. Recommended total amount: i. Design/Engineering Award ii. Giffels-Webster Engineers $ 36,620 ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Request for Proposal (RFP) 3. Attachment C — Bid Summary 4. Attachment D — Project Site Photos STAFF RECOMMENDATION Staff recommends award to lowest qualified annual contract, Giffels-Webster Engineers, in the amount of $36,620 for the design/engineering services as outlined in the request for proposal (RFP) for the Independence Oaks Road Paving Project. MOTION Move to award lowest qualified annual contract, to Giffels-Webster Engineers, in the amount of $36,620 for the design/engineering services as outlined in the request for proposal (RFP) for the Independence Oaks Road Paving Project. H Contents ProjectIdentification...............................................................................................................................................................2 StaffRecommendation............................................................................................................................................................2 ProjectDescription..................................................................................................................................................................2 0 Current Conditions and Project Need.........................................................................................................................2 0 Proposed Project Scope..............................................................................................................................................2 0 Project Location Image...............................................................................................................................................3 0 Proposed Schedule.....................................................................................................................................................3 0 Proposed Project Funding...........................................................................................................................................3 0 Alternatives.................................................................................................................................................................4 ProjectImplementation Plans.................................................................................................................................................4 0 Park Operations and Facilities Maintenance..............................................................................................................4 0 Natural Resources Management................................................................................................................................4 0 Access and Inclusion...................................................................................................................................................5 0 Public Engagement.....................................................................................................................................................5 0 Communications and Marketing................................................................................................................................5 0 Recreation Programming............................................................................................................................................5 Compliance and Permitting Reviews.......................................................................................................................................5 0 Environmental Regulations.........................................................................................................................................5 0 Building Regulations....................................................................................................................................................5 0 Grant Compliance.......................................................................................................................................................6 0 Other Property Restrictions........................................................................................................................................6 0 Standards and Practices..............................................................................................................................................6 PlanningBackground...............................................................................................................................................................6 0 5-Year Park Statistics — NA..........................................................................................................................................6 0 Planning History..........................................................................................................................................................6 0 Historical Significance.................................................................................................................................................6 0 Public Engagement History.........................................................................................................................................6 0 Other Service Providers — NA......................................................................................................................................7 References...............................................................................................................................................................................7 62 Project Identification Park: Independence Oaks Budget center: IND Asset name OUR Asset ID Maintenance Entrance Road H12698 Nature Center Parking Lot H12237 Park Entrance Boulevard H12659 Park Entrance Road MJD007 Park Road North H12559 Park Road South H12505 Project Name: Independence Oaks Asphalt Road Improvements Project ID: 1979, 1980, 1982, 1983, 2042, 2043 Planning Review coordinated bv: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: Zach Crane, Project Manager Engineer, cranez@oakRov.com Approvals: Design/Engineering Approval November 2021; Construction Approval March 2022 Date Created:10/16/2021 Date of Last Update: 10/22/2021 Staff Recommendation Implement the following asphalt pavement capital improvements in FY2022: ■ 2042 IND Maintenance Entrance Road Paving ■ 2043 Nature Center Parking Lot Paving ■ 1980 Park Entrance Boulevard Paving ■ 1979 Park Entrance Road Paving ■ 1982 Park Road North Paving ■ 1983 Park Road South Paving Project Description © Current Conditions and Project Need Original asphalt surfaces were installed in 1970's through 2001 and require annual pavement maintenance including cut and patch repairs and filling of pavement cracks. ❑X Proposed Project Scope Mill and repave identified asphalt surfaces. 63 ❑X Project Location Image ❑X Proposed Schedule Pavement projects are identified for Independence Oaks in FY2022. Design/Engineering completed in winter FY22 and construction scheduled for spring/Summer FY22. ❑X Proposed Project Funding The Asset Management Plans identify a total of $1,550,500 for paving at Independence Oaks in FY2022. (OCPR, 2021) 64 ❑X Alternatives ❑X No alternatives were considered. Pavement repairs have been implemented and are no longer effective. Milling and repaving is needed to resolve these deferred asset management issues. Project Implementation Plans ❑X Park Operations and Facilities Maintenance Summary: The Asphalt Road Improvements will reduce the need for maintenance and repairs to deteriorating asphalt surfaces. Details: ❑X Attendance or facility usage: Maintenance of paved surfaces will help support current attendance levels ❑X Revenue: Maintenance of paved surfaces will help support current revenue levels ❑X Cost recovery: Maintenance of paved surfaces will help support current cost recovery levels ❑X Staffing needs: No changes in staffing are anticipated ❑X Annual maintenance budget: No changes in annual maintenance budget are anticipated ❑ Annual operations budget — other line items: NA ❑ Long-term maintenance costs: Project is an important investment in the long-term maintenance of facilities ❑ Other: NA ❑X Natural Resources Management Summary: If all projects stay within current footprints there are no significant NR concerns other than timing recommendations. However, the addition of new pavement, re -grading, shoulder maintenance or soil excavation close to trees should be brought to NR's attention to implement appropriate remediation or protection steps. Details: ❑X Wildlife emergence: To protect Eastern Massasauga Rattlesnake populations construction should be avoided August -October when young snakes are migrating to their winter hibernacula. Ideally construction would also not occur in March, April or early May when mature snakes are emerging from hibernacula. Some of our roads bisect wetland and upland areas and EMIR move between these areas in the shoulder seasons. Also, construction should implement BMPs previously provided by the US Fish and Wildlife Service for project construction (erosion control fencing, snake movement, etc.) ❑X Tree or plant materials removal: As scoped there are no tree or plant materials, if this does occur, NR should be consulted. ❑X Tree disease (e.g. oak wilt): NA as currently scoped ❑X Invasive species: Any roadside trimming should be communicated to NR to determine follow up or advise on trimming practices. ❑X Equipment staging: Equipment should be staged in already paved or gravel areas (parking lots, etc.) when possible. If equipment is staged along roads, NR should be consulted on locations. ❑X Topsoil and seeding: NR will provide seed recommendations for any restoration or re -seeding that needs to occur. ❑X Long-term maintenance: NA as currently scoped ❑ Other: NA Reviewer: Sarah Cook-Maylen, Natural Resources Coordinator, 2/3/2021 65 ❑X Access and Inclusion Summary: Improvement of paved surfaces may provide opportunities to bring those surfaces into compliance with ADA or to go further by providing universal access This may include adjustments to slopes, curbs, etc. Individual projects should be cross-checked with ADA Transition Plan for that park. Details: ❑X ADA Transition Plan date: TBD for individual projects ❑X Actions required by ADA Transition Plan: Road pedestrian ADA crosswalks ❑ Universal Access recommendations: NA ❑ Inclusion recommendations: NA ❑X Public Engagement Summary: Improvement of existing surfaces will not require input from the public or park users. ❑X Communications and Marketing Summary: Traffic/wayfinding signage will be provided during project construction phase. Oakland County Parks website will have updated information on any interior park road/parking lot closures ❑X Recreation Programming Summary: Recreation program staff should review the list of individual projects to make sure project schedules and programs schedules are not in conflict. Compliance and Permitting Reviews ❑X Environmental Regulations Summary: SESC and EGLE should be pursued for all paving projects since most park lands fall within 500 feet of a waterbody. Park specific maps are available in the 2018 NR Permitting Guide. Details: Compliance with the following environmental regulations and permits is required (check all that apply): ❑X US Fish and Wildlife Service (USFWS) Eastern Massasauga Rattlesnake Implementation Plan (EMRIP) compliance: NR staff will update USFWS staff regarding actual paving locations but no additional permissions are necessary as scoped. Please see the Wildlife Emergence section of Natural Resources Management for more information. ❑X Michigan Department of Environment, Great Lakes and Energy (EGLE) wetland regulations: Most park lands fall within 500 feet of a waterbody so staff should consult with EGLE staff if necessary. ❑Road Commission of Oakland County (RCOC) right of way permitting: NA ❑X Oakland County Water Resources Commission (WRC) soil erosion and sedimentation control (SESC) permitting: All projects should apply for SESC permits and use best practices and EGLE permits should be discussed with WRC staff to determine if they are necessary. ❑ Other: NA Reviewer: Sarah Cook-Maylen, Natural Resources Coordinator, 2/3/2021 ❑X Building Regulations Summary: Projects will comply with all relevant building regulations and codes. 66 ❑X Grant Compliance ❑ There are no grant agreements related to this asset ❑X Proposed project complies with grant agreements. Individual projects may be implemented in a park with grant agreements. If the current pavement is compliant with the grant agreement, then replacement of existing paved surfaces will also be considered compliant. ❑ Further review with granting agencies is required. NA ❑X Other Property Restrictions ❑ There are no known property restrictions or encumbrances related to this asset ❑X Proposed project complies with documented property restrictions or encumbrances. Individual projects may be implemented in a park encumbered with property restrictions. If the current pavement is compliant with the restrictions, then replacement of existing paved surfaces will also be considered compliant. ❑ Communication with easement holder or other entity is required. NA ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): ❑X National standards (CAPRA): 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑ Other standards: NA Planning Background ❑X 5-Year Park Statistics — NA ❑X Planning History ❑X Strategic Goal/Rec Plan: MANAGE ASSETS AND INFRASTRUCTURE: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data. (OCPR, 2/1/2018, p. 9.3) ❑X Historical Significance ❑X The asset is not considered historically significant ❑ Historical Significance Evaluation has been completed and is attached ❑ The asset is considered historically significant and evaluation has resulted in the following recommendations: NA ❑X Public Engagement History ❑X 2017 Oakland County Needs Assessment Survey: Respondents to the 2017 survey were supportive of investing tax dollars to "fix up and repair roads and parking lots". They were asked to indicate how supportive they would be of having Oakland County Parks and Recreation use their tax dollars to fund 18 different 67 investments. Based on the sum of "very supportive" and "somewhat supportive" responses the four most supportive investments were: fix up and repair older structures and playgrounds (76%), fix up and repair roads and parking lots (75%), make facilities accessible for persons of all abilities (68%), and new trails and boardwalks (67%). Respondents were then asked to indicate which four actions would they be most willing to fund with their tax dollars. Based on the sum of respondents' top four choices, the three most supported investments were: fix up and repair older structures and playgrounds (35%), fix up and repair roads and parking lots (31%), and new trails and boardwalks (29%) (ETC, September 2017) ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers — NA References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2021). Approved FY2022 Asset Management Plan. Waterford MI: Oakland County Parks and Recreation Commission. 68 REQUEST FOR PROPOSAL FOR DESIGN AND ENGINEERING SERVICES Issue Date 9/30/2021 Oakland County Parks and Recreation Commission 2800 Watkins Lake Road Waterford, MI 48328 L SECTION I — GENERAL INFORMATION 1. PURPOSE a. Qualified design/engineering proposals are being sought by Oakland County Purchasing, on behalf of Oakland County Parks and Recreation Commission (OCPRC) for asphalt resurfacing project of interior park roads and Nature Center Parking Lot at Independence Oaks County Park. b. Selected design/engineering firm will act as the prime consultant for OCPRC including any and all required design/engineering disciplines. 2. HISTORICAL PERSPECTIVE Independence Oaks is the largest Oakland County Park at 1,286 acres. The Wint Nature Center offers interactive exhibits, interpretive programs and Scout Badge Days. Camp Wilderness, a youth group overnight camping area, features platform tents and a modern bathhouse. Recreation amenities include: 12+ miles of natural and paved trails; a swimming beach; archery range; volleyball courts; and boat/ kayak launch site (non - motorized boats) a. More information about Independence Oaks County Park can be found on the OCPRC website: https://www.oakeov.com/parks/r)arksandtrails/Independence- O a ks/ P a ges/d efa u It. a s px b. Park Address: Independence Oaks County Park 9501 Sashabaw Rd Clarkston, MI 48348 3. PROBLEM STATEMENT a. Initial Scope of Work: Evaluate the following project scope items; 1. Proposal #1— Road Pavement Project a. Approximately 11,500 Linear Feet of total roadway within Independence Oaks with varying road widths b. 1.5" milling and paving of road system within park i. Provide detail recommendation c. Addressing road approaches off the defined project road system to maintenance routes/roads/parking lots. 70 d. Evaluate the need for the existing concrete curbing along main entrance drive from Sashabaw Rd to Contact Station. e. Evaluate the need to replace approximately 866 Linear Feet of existing road that was competed in 2012. (Clinton River Culvert Replacement) i. This project information will be provided to awarded vendor. f. Provide plan for asphalt striping/crosswalk g. Provide construction phasing plan to allow park to remain open during construction ii. Evaluate potential options of best management practices in pavement and storm water management construction options for environmental sustainability iii. Create a standard specification template that can be used in future mill and overlay paving projects throughout the parks. iv. Please note all identified distances and locations are approximate and were intended for creating conceptual budgets. v. Proposal #2 — Nature Center Parking Lot 1. Approximately 25,700 SFQT 47 space parking lot a. 1.5" Milling and paving of parking lot i. Provide detail recommendation b. Evaluate potential options of best management practices in pavement and storm water management construction options for environmental sustainability b. Commission & Municipal Reviews and Approval i. Prepare, submit and attend the following meetings; 1. Assist staff in the preparation for OCPRC Commission meetings by developing a report outlining design options and conceptual costs, with associated visual images and details as necessary. a. (2) OCPRC Presentations: i. Conceptual Design/Engineering ii. Construction Approval 2. Prepare and submit any required documentation to the Road Commission of Oakland County (RCOC) 3. Prepare any required Soil Erosion Sediment Control (SESC) documents for permit submission to Oakland County Water Resource Commission (OCWRC) by construction contractor c. Site Topographical Survey 1. Provide 50-foot interval Road Centerline ground topographical survey, extending 50 feet from centerline to capture but not limited to edge of road pavement, drainage, top/bottom of curb, culvert section and approaches/aprons to complete design work. 71 d. Conceptual Design/Engineering & Budget i. Provide the necessary design concepts and budget for owner review and comment, including any necessary site analysis and design research/analysis. ii. Provide a minimum of (2) owner review and comment periods with meetings prior to conceptual design/engineering presentation to OCPRC. e. Construction Documents i. Preliminary Construction Documents 1. Revise the design concepts and budgets into preliminary construction documents, drawings and specifications for owner review and comment. 2. Provide a minimum of (2) owner review and comment periods with meetings prior to construction bidding. f. Contract administration i. Complete and assist owner in the following: 1. Pre -bid meeting 2. Bidder interviews 3. Submittal review 4. Pre -construction meeting 5. Weekly site progress meetings 6. Project close-out/review 4. COORDINATION AND SCHEDULING a. Respondents may be required to coordinate work with other design professional consultants and staff to complete the project. The respondent may clarify its qualifications by supplying any additional material deemed necessary to assist in the evaluation 5. RFP — KEY DATES & INFORMATION a. A site visit is not required for this RFP. Voluntary visits to the site maybe made during normal park hours. b. All RFP questions MUST be submitted to Zach Crane in writing atcranez@oakgov.com c. Proposed RFP procurement schedule: i. RFP released: September 30th,2021 ii. Vendor Questions Due: October 71h, 2021 iii. Bid Addendum posted: October 12th, 2021 iv. Proposals Due: October 22"d, 2021 v. Recommendation to Award Contract to OCPRC: November 3rd, 2021 6. PRELIMINARY DESIGN & CONSTRUCTION SCHEDULE a. Design Engineering Award/Approval November 3rd 2021 i. Requires OCPRC Commission approval b. Conceptual design & budget complete January 2022 c. Final Construction Documents Complete February 2022 72 d. Construction Bidding/Contract award March 2nd 2022 i. Requires OCPRC commission approval e. Construction Start March 2022 f. Construction Complete June 2022 SECTION II — INFORMATION REQUIRED Proposals should be prepared simply and economically, providing a straightforward, concise description of the vendor's ability to meet the scope of work. Emphasis should be on the completeness and clarity of content. Proposals shall address each of the numbered and lettered areas below. To provide the evaluation committee with a uniform review format, vendors must build their proposals in a format that is in response to the following numbered statements. Vendors must number and letter their responses corresponding to the statements below. 1. STATEMENT OF THE PROBLEM a. State your understanding of the problem, as presented. b. Acknowledge receipt of any or all addendum(s) issued. 2. APPROACH a. Provide narrative on design and engineering approach, research and stakeholder input. 3. WORK PLAN a. Provide a work plan/schedule indicating various tasks, major benchmark and key elements that may be dependent and affect other task and timelines. 4. BASIS OF FEES a. Submit Not -to -Exceed fees for the following, including the hourly basis of fees (estimation of staff hours): i. Site Topographical Survey ii. Conceptual Design and Budget iii. Construction Documents & Bid Review iv. Contract Administration b. Provide a total Not -to -Exceed amount SECTION III — CRITERIA FOR SELECTION 1. Selection Process a. The intent of this process is to determine the most qualified company to perform the necessary engineering and design for this project. The evaluation committee members will consist of the following organizations; Oakland County Purchasing, Oakland County Parks and Recreation 2. Evaluation Criteria a. STATEMENT OF PROBLEM 73 2UDIREW. c. WORK PLAN d. BASIS OF FEES SECTION IV —ADDITIONAL INFORMATION 5. ADDITIONAL INFORMATION a. The following information is included: i. Attachments 1. Attachment A — Road Pavement Project Aerial (Proposal #1) 2. Attachment B - Nature Center Parking Lot (Proposal #2) 74 , `.. � i1 3•; _4'+a , • r ',� • ,. !/tw; - 2;:.t N ar+ ;q�`i. _. i '?ka. � � t . ���, •,! I,;l, .,. »act- 7. • a r a VP m .. x x Q70 "� ° qq , cc cc 2 { T Q •Q� J - _.' cQ 4. AV r o Q < �yt • fi yu a"`U . r i yt �r - ! s:..� ♦..i�F y pry -.yrtd . < ,,�_. 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DESCRIPTION 1 COMPANY—> Total NTE Bidder #1 Bidder #2 1 Hubbel Roth & Clark Giffels-Webster Bloomfield Hills, MI Engineers Birmingham, MI $83,130.00 $36,620.00 1 Bidder #3 Bidder #4 Professional Engineers & Nowak Fraus Associates Pontiac, MI Troy, MI $86,960.00 $54,366.00 10/25/2021 77 MW C Agenda Item No. 13- To be Distributed at the Commission Meeting Fiscal Services FY 2021 Year -End Report and Budget Amendments 79 Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 14 Department: Recreation Programs & Services From: Brandy K Sotke Boyd Subject: Request for FY22 Recreation Assistance Partnership Program Funds (RAPP) INTRODUCTION AND HISTORY The goal of the Recreation Assistance Partnership Program (RAPP) is to provide recreation opportunities and experiences to cities, villages, and townships; community parks and recreation departments; schools; downtown development authorities (DDA); non-profit organizations; and underserved populations. RAPP is an element of our parks system's evolving Strategic Master Plan to serve all areas and citizens of Oakland County. RAPP will be marketed to the designated groups in all 62 cities, villages, and townships in Oakland County. We continue to work with more communities that historically don't utilize the RAPP program to see if we can get RAPP visits to their communities. The requested funds for the 2022 Recreation Assistance Partnership Program will be preliminarily allocated as follows: • $90,000 Community Outreach/CVT's/Bus Transportation: Mobile units, GO! Adventures, Nature Education and One Bus Trip • $65,000 Community Collaborations: Collaborations with cities, villages, townships, schools, DDA's, etc. to support collaboration between organizations, communities, groups and municipalities $45,000 Event Outreach: Heighten funding for community organizations that partner with OCPR for festivals and community events The Recreation Assistance Partnership Program is projected to provide thousands of residents and visitors, who may not otherwise have the opportunity, a chance to enjoy quality recreation activities in their community. STAFF RECOMMENDATION Staff requests the Commission continue supporting the Recreation Assistance Partnership Program, and approve the funds for Recreation Programs and Services in the amount of $200,000 for FY 2022. MOTION Move to approve the support for the Recreation Assistance Partnership Program (RAPP), and authorize the expenditure of the budgeted funds in Recreation Programs and Services in the amount of $200,000 for FY 2022. 80 Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 15 Department: Facilities Maintenance- Natural Resources-CISMA From: Sarah Cook-Maylen, Natural Resources Project Coordinator Subject: NR-Collaborative Invasive Species Management Area — Approval of Project Funding Guidance and Criteria INTRODUCTION AND HISTORY Beginning in FY2022, a portion of the OCPR-OC CISMA annual budget will be allocated to high priority community invasive species related projects across Oakland County. These projects are intended to demonstrate best practices, treat high priority species, increase community awareness, and/or improve habitat. These funds are not meant to be inclusive of all invasive species related projects in Oakland County and projects will be managed by OCPR/OC CISMA staff using existing Oakland County blanket contractors, funds will not be distributed directly to communities. Communities will submit projects to OCPR/OC CISMA using an online form (https://forms.qle/dgMZgwMEs8KC4d6Z6) and the OC CISMA Treatment Subcommittee will initially prioritize the projects that could be completed using contractual funds. A Prioritized Project List will be sent to the OC CISMA Executive Committee for review with final approval of the list by the Oakland County Parks and Recreation Commission. The attached Project Funding Guidance provides an overview of the process and parameters for projects and the Project Prioritization Criteria provides a weighted scoring system to rank projects for the resulting Prioritized Project List. ATTACHMENTS • OCPR/OC CISMA Project Funding Guidance • OCPR/OC CISMA Project Prioritization Criteria STAFF RECOMMENDATION Staff recommends approval of the OCPR/OC CISMA Project Funding Guidance and Project Prioritization Criteria. MOTION Motion to approve the OCPR/OC CISMA Project Funding Guidance and Project Prioritization Criteria. 81 QAKLAND COUNTY PARKS *Iff irw V C S NA A Oaldand CounryCooperorore Invasive Species Management Area Oakland County Parks and Recreation (OCPR)/Oakland County (OC) Cooperative Invasive Species Management Area (CISMA) Project Funding Guidance Introduction Beginning in FY2022, a portion of the OCPR-OC CISMA annual budget will be allocated to high priority community invasive species related projects across Oakland County. These projects are intended to demonstrate best practices, treat high priority species, increase community awareness, and/or improve habitat. These funds are not meant to be inclusive of all invasive species related projects in Oakland County and communities should strive to allocate dedicated funding to invasive species management and habitat improvement within their own jurisdictions. Schedule for Project Requests Google Form sent to CISMA Members/posted online Mid -July and mid -November (annually) Projects submittal deadline Project approvals Project selection announced Projects completed Overview Mid -September and mid -January (annually) November and March OCPRC meetings Mid -November and mid -March Within approved fiscal year For FY2022, $230,564 has been allocated for funding of projects to be completed by OCPR contractors. Additional projects (in addition to contractor -led projects) may also be implemented by OCPR/OC CISMA staff. OCPR/OC CISMA can use a portion of annual funds for projects that benefit CISMA strategic goals and will allocate those funds before the evaluation process. 3. Projects can be requested in three categories: a. Restoration (installation of native plant material, prescribed burning, etc.) b. Treatment (invasive species control) c. Prevention (signage, outreach, etc.) 4. Projects must be submitted by OC CISMA member organizations or municipalities but can be completed on public or private properties. 5. Each organization or municipality can submit up to two projects per category per year. 6. Each project can involve the same type of activity at multiple locations (i.e. Phragmites treatment at multiple lake properties, native plant installation at multiple properties). 7. New projects and those submitted by CISMA members in good standing will score higher. a. An OC CISMA member in good standing means one who has signed the OC CISMA MOU and attended at least 50% of the meetings in the most recent six-month period. 8. Funds will not be directly distributed to communities. OCPR will expend funds on approved projects through existing contracts (see OCPR Responsibilities below). Updated 10/22/2021 82 9. Approved projects may not be able to be completed due to weather issues, contractor scheduling or other issues. a. These projects will be prioritized at the top of the following years project list. 10. If you need help or have questions about the application process, please contact Erica Clites, CISMA Coordinator, at eclites@sixriversrlc.org or 248-660-0716. Process 1. Communities will submit projects online via the Google Form distributed to OC CISMA members and available on the OCPR Natural Resources webpage. 2. OCPR/OC CISMA staff will divide eligible projects into those to be completed internally with staff and those that could be completed by OCPR contractors. 3. Projects that could be completed by contractors will be bid by existing OCPR blanket contractors for pricing and evaluated by the OC CISMA Treatment Subcommittee using the Project Prioritization Criteria to create a Prioritized Project List. The Prioritized Project List will be reviewed by the OC CISMA Executive Committee and receive final approval from the Oakland County Parks and Recreation Commission. 4. Projects will be completed, as funding allows, from the Prioritized Project List in order and will be communicated to the applicants and to the contractors by OCPR staff. All project management will be completed by OCPR/OC CISMA staff (see OCPR Responsibilities below). a. If initially selected projects cannot be completed due to factors outside of the control of OCPR or the applicant (weather, contractual limitations, etc.) those projects will be prioritized first on the following years list. b. If initially selected projects cannot be completed, subsequent projects on the Prioritized Project List will be funded. 5. OCPR retains discretion to right -size projects within funding constraints and to maximize equity among applicants as necessary. Community Responsibilities Partner organization agrees to: 1. Reply in a timely manner to messages from OCPR/OC CISMA staff. 2. Communicate and obtain necessary permissions from the property owner(s) and/or neighbor(s) (if different from applicant) about the project, including assisting with treatment notifications as requested. 3. Attend project walk throughs. 4. Complete project maintenance such as sign installation and maintenance, watering of seeds/trees/native plants and other maintenance (i.e. follow-up treatments). a. Specific guidance about required maintenance for each project type will be provided. 5. Promote the project funding source through installation of small signage provided by OCPR at the project location and promote the projects through newsletters, social media or other relevant communication channels. OCPR/OC CISMA Responsibilities OCPR/OC CISMA will: 1. Retain contractor(s) and provide all project related oversight in the areas of: a. Bidding and payment b. Permitting c. Scheduling Updated 10/22/2021 83 d. Adherence to best management practices 2. Communicate all schedule requests to communities in a timely matter for approval and discussion. Updated 10/22/2021 84 QFAKLAND ouNnr PARKS -Air Arbil All, C S M A OaldardC�ty I—v, SrKm hlainq—t Arco OC CISMA/OCPR Project Prioritization Criteria EVALUATION SCORING CRITERIA Project Title Background Score 0-5 Section Weighted Weight Total Applicant provided adequate contact information and description of the project (5= complete and thorough, 3= mostly complete but some information missing, 0= information not complete, project cannot be evaluated) Project applicant is a current CISMA member in good standing (5=yes, 3= no, but applicant has no ability to influence membership, 0=no) TOTALI 0 0.15 0.00 Project Benefits Score 0-5 Section Weighted Weight Total TREATMENT ONLY., Project addresses a high priority species (EDR, State or CISMA priority species list). (5=definitely, 3=somewhat 1=low priority 0=not a priority) TREATMENT ONLY., Project will result in improvements to a high quality and/or rare natural community; or significant vector to a high quality and/or rare natural comunity; or provides significant habitat for rare or unique wildlife or wildlife migration. (5=definitely, 3= improvements to medium quality or underutilized vector 1= improvements to degraded habitat or insignficant vector) RESTORATION OR PREVENTION ONLY., Project will result in improvements to a high quality and/or rare natural area/community or is highly visible to the public (5= improvements to high quality/rare/highly visible site, 3= improvements to medium quality or medium visibliity site, 1= improvements to low quality or low visibility site) RESTORATION OR PREVENTION ONLY., Project will provide ecological benefits to surrounding natural or human communities (5= tangible benefits provided, 3= incidental benefits may be provided, 0= no measurable benefits identified) TOTAL 0 0.35 0.00 Project Importance and Maintenance Score 0-5 Section Weighted Weight Total Project has a reasonable timeline and scope (5= project can be completed within timeline listed and/or OCPR fiscal year and scope will address project objectives, 3= project timeline is unknown or longer than funding period and/or project scope will address some project objectives, 0= project timeline is too long or confusing and/or scope does not address project objectives) Future maintenance and/or monitoring is identified and funded (if necessary) (5=yes, 3= partially, 0= no) This project has been funded previously (5= no, 3= yes, but additional funding from OC CISMA/OCPR is reasonable, 0= yes, project should continue to be funded through alternate sources) If applicant previously applied for CISMA funding did the applicant assist in completing project objectives (5= haven't previously applied or were successul, 3=partially assisted 0=didn't participate/objectives were not met) TOTAL 0 0.30 0.00 Budget and Implementation Score 0-5 Section Weighted Weight Total Project budget is reasonable within funding constraints (5= OCPR has adequate funding for project in fiscal year, 3= project can be modified to meet funding constraints, 0= project funding exceeds funding available) Project oversight is reasonable for OCPR/OC CISMA staff to ensure success (5= OCPR has contractors and staff available for the style of project proposed, 3= OCPR can bid contracts or amount is low enough to hire contractors, 0= contractors not available and/or staff cannot provide project management) TOTAL 0 1 0.20 1 0.00 Background Project Benefits Project Importance and Maintenance TOTALS Section Totals Section Weight 0.00 0.15 0.00 0.35 0.00 0.30 Budget and Implementation 0.00 0.20 SECTIONS TOTAL SCORE 0.00 1.00 85 Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 16 Department: Facilities Maintenance & Development From: Mark Adams, Jr. Architect/Project Manager Subject: Glen Oaks Conference Center — Window Replacement PROJECT CATEGORIES Agenda Type: Consent Agenda ✓ Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: Capital Improvement ✓ Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope Removal of the 1996 installed exterior aluminum clad wood windows and the installation of new commercial interior wood clad aluminum windows located on the gable and northern facing walls of the existing banquet room. a. Base Bid #1 — Selective Window Replacement i. Removal and replacement of selected windows based on current condition b. Base Bid #2 — Replacement of All Windows i. Removal and replacement of all existing windows. 2. Need As identified by staff in 2020 and subsequently budgeted in FY2021, the existing aluminum cladding on the existing wood window have failed with much of the lower wood framing for the glass rotted away or deteriorated beyond repair. To the best of staff and contractor's ability, annual cladding replacement and caulking is not keeping up with the wood deterioration. Upon further inspection this past summer with our annually contracted vendors, additional windows were identified in need of replacement, increasing the scope of work beyond the original budgeted funding of $50,000 and requiring the drafting of bid specifications and drawings for the procurement of a new contract with the required performance and material bonding. At that time and due to the lack of staff resources, bid specifications and drawings could not be completed to complete the project within the fiscal year. Bids were received Thursday, October 21, 2021 and upon further review, staff is following up on warranty and expected completion of the project. 3. Review and Approval History Date Description Sept 2020 FY2021 Maintenance Management Plan 4. Funding a. Past Funding Amount; $50,000 i. This amount was included in the FY2021 Operating budget and was not expended b. Current FY budgeted amount: $0 i. The increase scope of work was identified after conceptually adopting the FY2022 budget 86 c. Recommended total amount: $228,690 i. Based on the bid evaluation, staff are recommending Base Bid #2 plus a 10% contingency. ii. Estimated completion of the project is anticipated to be April 2022. iii. Since this project was not budgeted in FY2022, staff is also recommending funding the project from Unrestricted Net Position. ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Building Construction Sketches 3. Attachment C — Bid Results 4. Attachment D — Photos STAFF RECOMMENDATION Staff recommends approval of a contract to Howell Construction, (Howell, MI), in the amount of $207,900 for the Glen Oaks Conference Center Window Replacement, Base Bid #2, plus a 10% contingency of $20,790 for a total project amount of $228,690. Staff further recommend funding this project from Unrestricted Net Position as follows: Expenses FY2021 50800-5060427-160044-730198 Building Maintenance $228,690 50800-5060101-160000-796500 Budgeted Equity Adjustments ($228,690) $-0- Net Position — Unrestricted 50800-5060427-160044-730198 Building Maintenance 228,690 Net Position Unrestricted ($228,690) $-0- MOTION Move to approve a contract to Howell Construction, (Howell, MI), in the amount of $207,900 for the Glen Oaks Conference Center Window Replacement, Base Bid #2, plus a 10% contingency of $20,790 for a total project amount of $228,690. Further move to fund this project from Unrestricted Net Position as follows: Expenses FY2021 50800-5060427-160044-730198 Building Maintenance $228,690 50800-5060101-160000-796500 Budgeted Equity Adjustments ($228,690) $-0- Net Position — Unrestricted 50800-5060427-160044-730198 Building Maintenance 228,690 Net Position Unrestricted ($228,690) $-0- 87 Contents Project Identification and Management.................................................................................................................................2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 2 ❑X Project Location Image...............................................................................................................................................2 ❑X Proposed Schedule.....................................................................................................................................................3 ❑X Proposed Project Funding..........................................................................................................................................3 ProjectImplementation Plans.................................................................................................................................................3 ❑X Park Operations and Facilities Maintenance.............................................................................................................3 ❑X Environmental Sustainability and Climate Change Mitigation..................................................................................3 X❑ Access and Inclusion — Not applicable.......................................................................................................................3 Compliance and Permitting Reviews...................................................................................................................................... 3 ❑X Building Regulations...................................................................................................................................................3 ❑X Grant Compliance......................................................................................................................................................3 ❑X Standards and Practices.............................................................................................................................................3 PlanningBackground..............................................................................................................................................................4 ❑X Planning History.........................................................................................................................................................4 ❑X Historical Significance................................................................................................................................................4 ❑X Public Engagement History........................................................................................................................................4 References..............................................................................................................................................................................4 88 Project Identification and Management Park: Glen Oaks Budget center: GLC Asset name: Clubhouse OCPR Asset ID: 1297 Project Name: Window and Door Replacement Project ID: 28 File Name: GLC Window Replacement File ID: GLC 2021.201 Proiect Manager: Mark Adams, Project Manager, adamsmaj@oakgov.com Planning Review coordinated by: Donna Folland, Senior Planner, follandd@oakgov.com Contributors: NA Date Created:10/15/2021 Date of Last Update: 10/15/2021 Staff Recommendation Staff recommends implementation of planned door and window replacements and the addition of insulation as needed to protect buildings from the elements, increase energy efficiency, and enhance the appearance and functionality of buildings. All projects should be designed within the context of the building's history and the architectural style of the building. Project Description ❑X Current Conditions and Project Need Doors and windows were installed with construction of large conference room addition in 1982. Front entrance doors were replaced in 2019. Wood structural elements are deteriorating. Replacements are intended to maintain building integrity by improving energy - efficiency, appearance, and comfort of building. ❑X Proposed Project Scope Replace deteriorating windows and wood elements in main conference room. ❑X Project Location Image Figure A (Above right): Glen Oaks Clubhouse —1982 addition on north side of historic clubhouse building (20201magery) 89 ❑X Proposed Schedule Project is proposed for funding in fiscal year 2022. ❑X Proposed Project Funding Project is identified for implementation in FY2022 in the OCPR approved FY2022-FY2026 Asset Management Plans (OCPR, 2021) Project Implementation Plans ❑X Park Operations and Facilities Maintenance Summary: Window replacement will reduce maintenance costs from repairs to deteriorating windows. Increased energy efficiency may reduce utility costs. ❑X Environmental Sustainability and Climate Change Mitigation Summary: Increasing the energy efficiency of OCPR buildings will help to decrease the carbon footprint of the organization. ❑X Access and Inclusion — Not applicable Compliance and Permitting Reviews ❑X Building Regulations Summary: Project will comply with all building codes and regulations. ❑X Grant Compliance Summary: Building maintenance complies with grant agreements. ❑X Standards and Practices National standards (CAPRA, 2014) 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. 7.8 Environmental Sustainability Policy and Program: The agency shall have an established policy on environmental sustainability that states the agency position on energy and resource conservation. The policy should address sustainable product purchasing; reduction and handling of waste; wise use and protection of land, air, water and wildlife; and sustainable design/construction of buildings and facilities. OCPR standards (OCPR, 2/1/2018) : OCPR environmental sustainability best practices are outline in the Rec Plan and include the following for energy conservation: • Energy audits have recently been conducted at facilities to identify improvements for efficiency. These audits have provided valuable roadmaps for upgrades that will be done as funding sources allow. ■ Energy management of HVAC systems is conducted at all park facilities through a computer program. ■ Equipment replacement with Energy Star Equipment is practiced. 90 Planning Background ❑X Planning History Park Vision/Rec Plan: GOAL: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data. (OCPR, 2/1/2018) ❑X Historical Significance Summary: The Clubhouse is considered historically significant. However, the windows being replaced are part of the banquet room addition to the Clubhouse that was made in 1982 and will not affect the original historic building. ❑X Public Engagement History X❑ The 2017 Oakland County Needs Assessment Survey: (ETC, September 2017) asked residents their level of support for having Oakland County Parks and Recreation use tax dollars for various improvements (Q17). The top three choices were: 1. Fix up & repair older structures & playgrounds (76% supportive) 2. Fix up & repair roads & parking lots (75% supportive) 3. Make facilities more accessible for everyone (68% supportive) References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2021). Approved FY2022 Asset Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. 91 O O Do EXTERIOR +37'-0" VIF +21'-0" VIF 7'-'1" +20'-4" VIF 24'-7y2" RAMP DWN, STORAGE 109 OFFICE 108 WOMEN'S RR 107 �r / CO'-0" i� _19'-7y4" VIF EXISTING FLOOR PLAN SCALE: 1 /8"=1'-O" NORTH PARLOR 103 LOUNGE 106 COAT STORAGE 105 IF ----- - ii 1 f' �1 / EXISTING WOOD DECK FUNCTION ROOM 102 +84'-0" VIF 24'-0"' _20'-10" VIF I BAR 120 �r. 00'-0" _19'-7y4" VIF / BAR EQUIPMENT 119 _ PREP KITCHEN 114 ENTRY HALL WAY 112 UP C HOUSE MEN'S RR KEEPING _ 111 110 FOYER CLOSE- 104A �[_'�p )YER 4 DISHWASHER ENTRY 125 +37'-0" VIF +2.._0.. VF +17' VIF 24 -2" KITCHEN 113 JANITOR'S CLOSET 118 EXTERIOR DISHWASHER STORAGE ROOM _ 117 115 i rnRRIDOR I REFRIGERATION 116 ~ - ARCHITECTURAL GENERAL NOTES (TYP.):10�� A. CONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS PRIOR TO START OF ANY M = O co CONSTRUCTION / FABRICATION. uJ p � CCU B. DO NOT SCALE THESE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. FOR DIMENSIONS NOT SHOWN w o "t o ON THIS PLAN, REFER TO ENLARGED PLAN OR DETAIL INDICATED. SUBMIT TO p Of Z c ARCHITECT/CONTRACT ADMINISTRATOR ANY DISCREPANCIES FOR CLARIFICATION. CONTRACTOR o� Y _ 2 SHOP DRAWINGS SHALL BE COMPLETED BASED ON CONTRACTOR'S FIELD VERIFIED DIMENSIONS. iJJ Q = .E C. DIMENSIONS ARE TO FINISHED FACE OF WALLS, UNLESS OTHERWISE NOTED. J U D. CONTRACTOR TO INSTALL ALL REQUIRED IN -WALL BLOCKING PRIOR TO APPLYING WALL FINISHES. Q Z 7 E. ALL WOOD IN CONTACT WITH CONCRETE OR CONCRETE BLOCK TO BE PRESSURE TREATED. w Y F. ATTACHMENTS TO EXISTING RATED WALLS MUST NOT VIOLATE THE RATING OF THOSE WALLS. Z Q O CONTRACTOR TO MAKE ANY & ALL REPAIRS NECESSARY TO MAINTAIN WALL FIRE RATINGS. Q 3: LL oN G. ALL WORK SHALL BE IN COMPLIANCE W/ THE ADOPTED LOCAL CODES, RECOGNIZED INDUSTRY g o w co STANDARDS IN THE AREA, ALL MANUFACTURERS RECOMMENDATIONS AND ALL OTHER APPLICABLE uj 0000 00 CODES. IJJ N Lo H. PROVIDE ACCESSIBILITY FOR THE PHYSICALLY HANDICAPPED CONFORMING TO THE AMERICANS 00 WITH DISABILITIES ACT (A.D.A.). I' U N u- ARCHITECTURAL KEY NOTES: 1 AREA OF WORK. GC TO PROVIDE ALL NECESSARY PROTECTION FOR EXISTING FINISHES AND SURFACES SCHEDULED TO REMAIN. CONFERENCE CENTER WILL REMAIN OPERATIONAL/OCCUPIED OUTSIDE OF THE DESIGNATED AREA. EXISTING STRUCTURAL COLUMN TO REMAIN. EXISTING DOOR AND DOOR FRAME TO REMAIN EXISTING FLOORING TO REMAIN. CONTRACTOR SHALL PROVIDE FLOOR PROTECTION AS NECESSARY EXISTING MILLWORK TO REMAIN. CONTRACTOR SHALL PROVIDE ALL NECESSARY PROTECTION. BASE BID #1: CONTRACTOR SHALL REMOVE BOTTOM ROW OF WINDOWS AND REPLACE WITH KAWNEER TRIFAB 451 UT DUAL ISOLOCK WINDOW OR AN APPROVED EQUAL. REMOVE THE EXISTING INTERIOR WOOD TRIMNENEER AT WINDOWS AS NECESSARY TO FACILITATE WINDOW REPLACEMENT AND REINSTALL. REPLACE ANY TRIM/VENEER THAT IS UNSALVAGEABLE. BASE BID#2: CONTRACTOR SHALL REMOVE ALL WINDOWS AND REPLACE WITH KAWNEER TRIFAB 451UT DUAL ISOLOCK WINDOW OR AN APPROVED EQUAL. REMOVE THE EXISTING INTERIOR WOOD TRIM/VENEER AT WINDOWS AS NECESSARY TO FACILITATE WINDOW REPLACEMENT AND REINSTALL. REPLACE ANY TRIMNENEER THAT IS UNSALVAGEABLE. REVIEW FOR BIDDING PURPOSES ONLY NOT FOR CONSTRUCTION WOMEN'S- LOCKER LOUNGE ROOM — 124 MEN'S PRO SHOP OFFICE W � w M Z V � co uj W � 75 U U zJcn w- � W M = W U- �OU�O� 0c) C� � Y o Z za�,� o � �z a w � J z Q J J L.L Z H X w ESIGNED: RAWN BY: MJA PPROVED: ROJECT NO.: GLC-2021.201 HEET NO.: ■ i i 92 +1 +0'-43/41 VIF + 5' +3'-0y4" VIF (� +0'-83/4" VIF ft f +5 -63/4" V I F I +1'-014" VIF NORTH ELEVATION BANQUET HALL SCALE: NTS 7 7 7 7 7 7 EAST ELEVATION BANQUET HALL SCALE: NTS REVIEW FOR BIDDING PURPOSES ONLY NOT FOR CONSTRUCTION 6 7 +6 -3" %/IC 6 7 6 7 ARCHITECTURAL GENERAL NOTES (TYP.I: �' w E / I U A. CONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS PRIOR TO START OF ANY T O o0 CONSTRUCTION / FABRICATION. . mm -i 0 M co B. DO NOT SCALE THESE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. FOR DIMENSIONS NOT SHOWN w Q 0 ON THIS PLAN, REFER TO ENLARGED PLAN OR DETAIL INDICATED. SUBMIT TO 0 Z c ARCHITECT/CONTRACT ADMINISTRATOR ANY DISCREPANCIES FOR CLARIFICATION. CONTRACTOR w Q o Y SHOP DRAWINGS SHALL BE COMPLETED BASED ON CONTRACTOR'S FIELD VERIFIED DIMENSIONS. C. DIMENSIONS ARE TO FINISHED FACE OF WALLS, UNLESS OTHERWISE NOTED. U -1 U N D. CONTRACTOR TO INSTALL ALL REQUIRED IN -WALL BLOCKING PRIOR TO APPLYING WALL FINISHES. Q Z g E. ALL WOOD IN CONTACT WITH CONCRETE OR CONCRETE BLOCK TO BE PRESSURE TREATED. Lu F. ATTACHMENTS TO EXISTING RATED WALLS MUST NOT VIOLATE THE RATING OF THOSE WALLS. Z CONTRACTOR TO MAKE ANY & ALL REPAIRS NECESSARY TO MAINTAIN WALL FIRE RATINGS. Q O CD G. ALL WORK SHALL BE IN COMPLIANCE W/ THE ADOPTED LOCAL CODES, RECOGNIZED INDUSTRY < o ry 64 w STANDARDS IN THE AREA, ALL MANUFACTURERS RECOMMENDATIONS AND ALL OTHER APPLICABLE 00 ( 00 CODES. pp- N Q °O H. PROVIDE ACCESSIBILITY FOR THE PHYSICALLY HANDICAPPED CONFORMING TO THE AMERICANS WITH DISABILITIES ACT (A.D.A.). I'00 < v ARCHITECTURAL KEY NOTES: ElNOT USED NOT USED ❑3 EXISTING DOOR AND DOOR FRAME TO REMAIN lilNOT USED EEXISTING MILLWORK TO REMAIN. CONTRACTOR SHALL PROVIDE ALL NECESSARY PROTECTION. BASE BID #1: CONTRACTOR SHALL REMOVE BOTTOM ROW OF WINDOWS AND REPLACE WITH lflKAWNEER TRIFAB 451 UT DUAL ISOLOCK WINDOW OR AN APPROVED EQUAL. REMOVE THE EXISTING INTERIOR WOOD TRIMNENEER AT WINDOWS AS NECESSARY TO FACILITATE WINDOW REPLACEMENT AND REINSTALL. REPLACE ANY TRIMNENEER THAT IS UNSALVAGEABLE. BASE BID#2: CONTRACTOR SHALL REMOVE ALL WINDOWS AND REPLACE WITH KAWNEER TRIFAB lfl451UT DUAL ISOLOCK WINDOW OR AN APPROVED EQUAL. REMOVE THE EXISTING INTERIOR WOOD TRIM/VENEER AT WINDOWS AS NECESSARY TO FACILITATE WINDOW REPLACEMENT AND REINSTALL. REPLACE ANY TRIMNENEER THAT IS UNSALVAGEABLE. 00 SOUTH ELEVATION BANQUET HALL SK-1 SCALE: NTS { f 333�`N . 3 j f �W - Qr, 6- 7 6 7 — .: I � k E R Mm VIF +0'-4 Y4" VIF • � f +5'-2y4" VIF r .` 7 7 - ----- - --- - +0,-gFVIF V 7 7 7 4" VIF - +0'-83/4" VIF VIF 6 7 6 7 6 7 +5'-6%" VIF - _r�...,� VIF'2'r+r, OK- WEST ELEVATION BANQUET HALL SCALE: NTS H Z W 2 U Q J W 0 i W Q 0 U) Z O U) W W H Z W U w U Z W W LL Z O U 0 a 0 z w J W J M i �i 0 0 Lo 0 CM Nt M M 00 001 ESIGNED: RAWN BY: MJA PPROVED: ROJECT NO.: GLC-2021.201 HEET NO.: SK-2 93 Oakland County Purchasing Division Bid Tabulation Glen Oaks Windows Event #005332 Bidder #1 ITEM NO. DESCRIPTION I VENDOR Allied Construction 1 Base Bid #1 $135,731.00 2 Base Bid #2 $232,910.00 3 PROPOSED WINDOW BRAND AND MODEL: Pella Reserve Traditional Bidder #2 Howell Construction $126, 500.00 $207,900.00 Bidder #3 National Restoration $165,900.00 $252,100.00 Kawneer 451 UT Kawneer 451 UT 4 PROPOSED WINDOW WARRANTY: 10 Year Material,No Response 20 year glass 5 EXPECTED COMPLETION ARO 18-20 weeks No Response 6 UNIT PRICE #1A - 1" x 2-1/2" x 8'-0" Board $23.02 $39.00 7 UNIT PRICE #1 B - 1" x 3-1/2" x 8'-0" Board $23.02 $39.00 2 Year Workmanship and Frame Finish, 10 year glass 4-6 weeks for nroiect $18.00 $22.00 10/25/2021 94 p !i IMP I 6461hir -A a iwin4m& AVk- Ali % !=Vvk1 L�%&; OF 41L ra 4 d A`— F ' less to 4, GL V7A 41F, Iffo "Ns 1p i W WAW jai. Is Ob No *A m 0 I )1 d' % k�w 444. V 41 OLIN 4pr 7 3k 'OF 4@P '7Adil-- A& VW 4-1 11 ts r der rry -qq .00 E'd sl .K 4 r , LA 0 O a I � i I AN I.-N ma Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 17 Department: Park Operations From: Thomas J. Hughes, Chief of Parks Operations — South District Subject: Request to Purchase FY2022 Capital Equipment INTRODUCTION AND HISTORY The Oakland County Parks and Recreation (OCPR) Operations staff is providing the bid results for the FY2022 Capital Equipment. Many of the bids were higher than forecasted and budgeted in the FY 2022 Capital Equipment budget. Budgeted amounts for the Capital Equipment were based on FY2021 Capital Equipment bid results along with an anticipated 5%-10% increase in equipment costs for FY2022. The current market for equipment, parts, materials, and availability has resulted in some items being 15%-20% higher than budgeted The equipment that is requested for FY2022 is critical to the OCPR operations. A decreased Capital Equipment budget from previous years when millage funding decreased impacted the ability to replace equipment on a timely schedule. New millage funding and the increase in the Capital Equipment budget will allow for the older equipment to be replaced along with equipment replacement back on the proper replacement cycle. This will still be a 5-6-year process to get to the proper replacement cycle with the new funding allocated for Capital Equipment. To replace the equipment that was requested in FY2022 and to continue to get back to a proper replacement schedule, staff is requesting to fund the remaining amount of $74,468.50 for the FY2022 Capital Equipment from Unrestricted Net Position. ATTACHMENT FY2022 Capital Equipment Budget and Bid Results STAFF RECOMMENDATION Staff recommends purchasing the requested FY2022 Capital Equipment utilizing the FY2022 Capital Equipment budget amount of $642,500 with the remaining amount of $ $74,468.50 funded from Unrestricted Net Assets. MOTION Move to approve the purchase of the FY2022 Capital Equipment utilizing the FY2022 Capital Equipment budget amount of $642,500 with the remaining amount of $ $74,468.50 funded from Unrestricted Net Assets Move to amend the FY2022 Capital Equipment budget below: Unrestricted Net Position: Revised Unrestricted Net Position as of August 31, 2021 2022 Additional Capital Equipment Request Revised Unrestricted Net Position 26,023,338 ($74,469) $25,948,869 104 Agenda Item No. 17 0MAKLAND COUNTY PARKS FY2022 CAPITAL EQUIPMENT BUDGET AND BID RESULTS BUDGET CENTER PROPOSED EQUIPMENT BUDGETED BID AMOUNT OVER/UNDER AMOUNT Addison Oaks Park ADD Zero Turn Mower $ 19,000 $ 13,868.96 $ (5,131.04) Addison Oaks Park ADD Utility Vehicle (2) $ 18,000 $ 16,330.60 $ (1,669.40) Administration ADM Video Broadcast $ 35,000 $ 35,000.00 $ - Equipment Facilities Maintenance FM Loader $ 125,000 $ 148,079 $ 23,078.52 Facilities Maintenance - NR FM Dump Trailer $ 8,000 $ 13,521.00 $ 5,521.00 Glen Oaks Golf Course GLG Surrounds Mower $ 35,000 $ 39,930.54 $ 4,930.54 Groveland Oaks Park GRV Utility Vehicle (2) $ 18,000 $ 17,005.40 $ (994.60) Groveland Oaks Concessions GRC Ice Cream Machine $ 17,000 $ 17,245.99 $ 245.99 Lyon Oaks Golf Course LYG Rough Mower $ 68,000 $ 81,083.57 $ 13,083.57 Orion Oaks ORN Utility Vehicle $ 13,000 $ 8,625.20 $ (4,374.80) Recreation Section REC Stage $ 130,000 $ 151,292 $ 21,292.00 Red Oaks Golf Course RDG Fairway Mower $ 62,000 $ 74,668.63 $ 12,668.63 Red Oaks Waterpark RWP Utility Vehicle $ 12,500 $ 8,165.30 $ (4,334.70) Springfield Oaks Golf Course SPG Greens Mower $ 33,000 $ 38,736.36 $ 5,736.36 Springfield Oaks Golf Course SPG Beverage Cart $ 15,000 $ 17,551.25 $ 2,551.25 Waterford Oaks Park WTR Zero Turn Mower $ 15,000 $ 15,000 $ - White Lake Oaks Golf Course WLG Roller $ 19,000 $ 20,865.18 $ 1,865.18 TOTAL $ 642,500 $ 716,968.50 $ 74,468.50 105 OAKLAND COUNTY PARKS EXECUTIVE OFFICER'S REPORT NOVEMBER 3, 2021 • Upcoming OCPR Commission Meeting and OCPRC Executive Committee Meeting Dates: At this point, the next OCPR Commission meeting will be Wednesday. December 1. 2021 at 1:00 D.m. at the Parks and Recreation Activitv Center, 2800 Watkins Lake Rd. Waterford. MI 48328. The next OCPRC Executive Committee meeting is scheduled on Monday. November 15. 2021 at 1:00 D.m. This will be a teleconference meeting. • OCPR Upcoming Events: See Attached List • Communications and Marketing: Attached to this report is a Communications and Marketing and Marketing Media Report on Oakland County Parks and Recreation from Desiree Stanfield, Supervisor — Marketing and Communications. • mParks Community Service Awards: The Michigan Recreation and Park Association honored Oakland County Parks and Recreation volunteers at its annual Community Service Awards banquet on Oct. 20. • Volunteers: Greg and Michelle Petrosky volunteered 777 hours in 2019. The majority of their time was spent interacting with park guests in their role as Trail Ambassadors. They patrol natural trails on foot, promote safe and proper usage and share park rules and policies. Additionally, they are dedicated nest box monitors and administrators. OCPR trains volunteers to monitor nest boxes at seven parks for the Eastern Bluebird and other cavity -nesting birds from March -October. While 2020 brought a significant reduction in volunteer opportunities, the Petroskys made themselves available to the Oakland County Health Division. They assisted in helping county residents to get the COVID-19 vaccination through a cross -departmental collaboration. • New Events at Holly Oaks ORV Park: o Disability Dirt Day (see enclosed flyer) -this event provided a unique experience to individuals with disabilities, which allowed them to try out off road riding and driving. The event was held on Sunday, October 24, 2021. The event was sponsored by FAB386 and LaFontaine. Disability Dirt Day Summary: Participants: 18 (all types of disabilities -Physical, Cognitive, and visual) Volunteer Drivers: 8 Total people with participants, family members and volunteers: 75 Sponsor for t-shirts and lunch: Lafontaine Auto Group Sponsor: Blue Flags 386FAB: Created blue flags that will be utilized on vehicles of individuals with disabilities. Purpose is to create awareness that if these vehicles get stuck, they may need some additional resources (staff/volunteers) to get going again. Media: Fox News httDs://nbc25news.com/news/local/first-annual-disabilitv-dirt-dav-held-in- holly?fbclid=IwAR2a2rSDMatiCIaOBHJFEYYHdNOZ3Y1 iHaEDzWFAvhDMYh6OvSH1V2 8W8dI - - Disabilities Today — PBS Television ( Link will be sent when completed) 106 Testimonials: • Chentel Warner (Mason) Thanks for allowing us to come! The smiles lasted a long time, but the memories will last forever, We appreciate you so much • Tess Kremer, We had a blast!! Thank you. Can't wait for more events • Susan Jilbert (Chaz)Thank you so much for providing this opportunity. Chaz loved every minute of it. Hope to see you next year for some more "dirty" fun. It was great to see them out there having so much fun. We also learned a lot. • Staff comments — So many smiling faces today! In 2022, we are planning to host 4 events. Lafontaine has already committed to sponsoring. We are pursuing other corporate support/sponsorship. What a great way to blend Sandy Dorey's two current roles (Adaptive and ORV). Since before the park opened, we have been discussing hosting an adaptive event at ORV. o Trunk of Treat -We partnered with one of the ORV park vendors, Holly Motor Sport. They were our sponsor for our first Trunk or Treat event. This was a traditional trunk or treat with a twist of using off road vehicles. This event was promoted thru the local businesses. The event was held on Saturday, October 30th in the ORV parking lot at Holly Oaks. • Independence Oaks: Nathaniel Smith completed his Eagle Scout project at Independence Oaks County Park. He, fellow scouts and family members installed about 90 feet of pathway connecting the parking lot at Water's Edge Shelter to an existing asphalt path. He followed the Oakland County Trail Standards for construction and fundraised for materials including sand fill and crushed limestone. They also created a 12' x 12' area where park staff relocated a park info kiosk. • Parks After COVID Article: It's widely known that COVID-19 has caused a huge surge in park usage and outdoor activity, but what does that renewed interest in the outdoors mean for the future of Southeast Michigan's parks? 107 Active Adults November 16 Fireside Chat -Zoom Presentation Nature/Interpretive Programs Fieldtrips & Birthday Parties November 2 Brownie Letterboxing Badge Fieldtrip - Wint Nature Center November 4 Sunny Day Preschool Fieldtrip — Wint Nature Center November 6 White Family Group Fieldtrip — Red Oaks Nature Center November 12 Sunny Day Preschool Fieldtrip — Wint Nature Center Homeschool Series November 11 Watersheds — Red Oaks Nature Center November 16 Watersheds — Wint Nature Center Outreach November 3 Independence Township Parks & Recreation — Wint Nature Center Public Interpretive Programs November 5 Morning Munchkins — Red Oaks Nature Center November 6 Nature Fit: Coyote Howl Hike — Wint Nature Center November 12 Puddle Jumpers — Wint Nature Center November 12 Trail Hikes by Appointment — Wint Nature Center November 13 Trail Hikes by Appointment — Wint Nature Center November 13 Talkin' Turkey — Red Oaks Nature Center November 19 Trails Hikes by Appointment — Red Oaks Nature Center November 20 Trails Hikes by Appointment — Red Oaks Nature Center Virtual Series & Self Led November 12 EcoFriends: Don't Trash Cans! — Red Oaks Nature Center Mobile Recreation November 3 Bus: Oxford Twp P & R Senior Trip November 5 Bleachers: Notre Dame Prep Football Notre Dame Prep November 11 Bus: OC Veteran's Service Shuttle November 12 Stage, Tents, Arch & Event Trailer: High Five Races Independence Oaks November 12 Bleachers: Notre Dame Prep Football November 19 Bleachers: Notre Dame Prep Football November 19 Bus: Oxford Twp P & R Detroit Symphony Orchestra Trip November 20 Stage: Village of Rochester Hills Light the Village November 22 Stage: Rochester DDA Tree Lighting on Main St November 22 Stage: Madison Heights Tree Lighting at City Hall Special Events November 11 Free Park Entry For Veteran's Day November 25 Free Park Entry for Thanksgiving Day 108 Springfield Oaks Mon/Weds Pickleball Tuesdays Dog Training November 13-14 Wedding Communications • • Marketing 0MAKLAND NOVEMBER REPORT 2021 COUNTY PARKS GreatDarks for Great People The following is an update provided by Desiree Stanfield, Supervisor - Marketing and Communications: News Releases • 2022 Annual Vehicle Permits on sale Sept. 27; eligible residents to receive free permits, Sept. 23 • 2022 Oakland County Parks and Recreation budget emphasizes facilities maintenance and services for residents, Sept. 30 • Autumn is in the air at Oakland County Parks and Recreation, Oct. 1 • Fireside Chats share the historical stories of Oakland County Parks and Recreation, Oct. 4 • Disability Dirt Day focuses on making dreams come true, Oct. 13 Design Initiatives: • Designed and produced a new Trails info card, the first of a series of brochure redesigns • Created print and digital contents for Holly Oaks ORV Park; Trunk or Treat and Disability Dirt Day • Designed a series of vehicle wraps for Holly Oaks ORV Park on a Chevy Silverado truck provided by General Motors. The project was done in coordination with Communications & Marketing and the Planning Units. • Redesigned standard business card design for parks employees • Updated online picnic rates flyer • Designed ads for Farmers Market Arts & Crafts Show • Designed materials for Drive in movie night at Red Oaks Soccer complex • Updated Parks Access permits • Designed posters for mParks Hall of Fame inductees • Designed seasonal cross -promotional signage a 4 E-marketing Messages Wrote and distributed 27 e-marketing messages. The topics highlighted items for the nature centers, farmers market, golf courses, campgrounds and fall RPS programs. These e-marketing messages were delivered to 227,270 recipients as follows:: • Fireside Chat series returns Sept. 15 - 4,303 recipients • Registration open for BBQ Battle teams - 7,565 • Time for pet vaccinations! - 6,835 • Enjoy fall on the trails - 6,432 • Attend the community garage sale - 7,587 • Enjoy yoga during your lunch break - 5,971 • We're hosting a summer spectacular! - 9,729 • Be a part of our Arts & Crafts Show - 7,708 / Newsbreak - Sept. 17, 2021 - 622 1 We're taking a Bat Walk - 8,329 • Learn about magnificent monarchs - 8,341 • Free food distribution Wednesday - 8,358 • Learn about magnificent monarchs - 8,341 • Annual Vehicle Permits on sale now - 19,970 • Morning Munchkins is Oct. 1 - 8,123 • Don't miss the last pet vaccination clinic! - 6,521 • Learn about carnivorous plants - 8,390 • Last chance for FREE document shredding - 5,092 • Saturday night is perfect for a drive-in movie - 7,308 • Register for Puddle Jumpers - 9,747 • Join us for a guided hike - 10,807 • Free food distribution Wednesday - 8,383 • Tune in to the next Fireside Chat - 4,354 • Attend our Arts & Crafts Show - 7,614 • Free annual vehicle permits available - 3,506 • Discover the connection between art, nature - 8,370 • Stay connected with Fall OAKNotes - 30,589 • Enjoy a trail hike this fall - 8,113 4 01 Advertising: • MetroParent Pulse digital edition about the Arts & Crafts Show at the Oakland County Farmers Market, Oct. 1 i HOLLY OAKS Rv rA� Primary Facebook OCFM Facebook Holly Oaks Twitter Instagram Follows Follows Facebook Follows Followers Followers 26,746 13,184 11,321 61969 3,037 a n 110 Facebook Focus: The past month was all about celebrating autumn and the wonder of outdoor nature! From Michigan Trails Week to Fall Foliage Week, it was a busy month of focusing on trails on social media. We also kept park patrons informed about the Haunted Hallows and Boo Bash events at the campgrounds and fall golfing and rates at the golf courses. In addition to events and park updates, we recognized national holidays such as September is National Aging Month, National Honey Month, National Dog Week and National Golf Day. Oakland County Parks and Recreation ._ Published by Amanda Sable ® September 22 at S:29 AM 0 Happy first day of fall! As you immerse yourself in the colors of the season at an Oakland County park, he sure to tag us in your photos! =OaklandCountyParks #PureMichigan #FirstDayofFall Photo: Independence Oaks County Park Oakland County Parks and Recreation ' @OCParksAndRec It's #MiTrailsWeek, the perfect time to explore Oakland County Parks and Recreation's more than 80 miles of trails! We offer paved and �..-y..... natural trails for walking, jogging, biking & is equestrian riding. IL Learn more: https://bit.ly/2XmMZII pic.twitter.com/IiuZGiuCk3 Fi • ■ -t UNTY PARKS Oakland County Farmers Market Focus: The Oakland County Farmers Market Facebook page has been focused on spreading the word about vendors who are at the market and events such as the Community Garage Sale, Arts & Crafts Show and Gleaners Community Food Bank distribution days. We also highlighted fall offerings, different vendors and various types of fall produce to educate patrons, encourage them to try something new and remind them of what makes the Oakland County Farmers Market so unique. Oakland County Farmers Market ••• Published by Amanda Sable O • October 7 at 7:51 AM • 43 Nothing announces the arrival of autumn quite like pumpkins! ®• Pumpkins are one of Michigan's most beloved crops. Find a variety of shapes, sizes and colors at the market today! The Oakland County Fanners Market is open Tuesdays, Thursdays and Saturdays from 7 a.m.-1:30 p.m. and is located at 2350 Pontiac Lake Road, Waterford, MI49326. Oakland County Farmers Market is with David Cooke Published by Ana rde Sable * • 0.tober fi at 9:15 AM B is upon us and so is the bountiful harvest of fields and farms of =Fare M i chi gain! Robin Ua nto, extension educator for oakla rid County MSU FAmsim, shared this tasty recipe that takes advantage of not one, but TWO autumn asps, Pick up some delirious squash and apples tomorrow at the Cialde no County Farmers Market! The market is open from 7 a.m.-1:30 p.m. Tuesday, Thursday and Saturday. I i-IM- 1 fu"A'7 Apple -Squash Casserole .I ,.Iry, alrt.!r,, w.,he d..1a1J.,1J'. m.h IIu.L . 2 h eupt battmrut squash. w lfwl. peried. dlioxl 1, In thick . N Ieastwit nulme% . ] reasq>im nnwnnn Ailernate layvr 4 appin and ,qw,h to an 80 Inth pan, ending wish applo- Sr—kk nutmeg and tumanum fn•n the utp layer. Ctmer with lull. Rake at 350 drg7m T. for 45-60 mmutn nr until squash is tender. %crve hot. Makes h savings. fM"ICAN STATE U N I V E R S I T Y EXTENSION 2 oeklandcountyparks kl.ndc Myp ,r Fall at th, Oakland County Farmers Market ♦ The market is open every Tuesday, Thursday and Saturday fmm 7 a 1:30 P.m. and is located at 2350 P Miac take Road, Waterford, Ml 48328 #Michigan #Fall #PureMichigan #Mkhiganders #Michigrammers #0aklandCo,nty#P,reMift, an#l,,p,r,dOyM,ch,g,, #SmittenWRhTheMRten#Sta 000,6,,g #M,.nhf. #MRtenb_#Awes MRten#PureMichigand,,#Parks #TheGeatOutdoors #OaklandCountyMichigan #Photography #P¢OITheDay#Photographer#Midw Moment#NaturalMichigan #OaklandCountyZks #OaklandCountyFarmersMarW #Oakland(ounty# 11TSmall #Far.e M.rket #B.Aocal ew Y1m,ghta. ..._ .._ C)OV Gl b Liked by clarkswnf,,, and 67 others 111 Holly Oaks ORV Park Focus: The Holly Oaks ORV Park Facebook page kept all park patrons updated about current park conditions, park hours and programming, such as Disability Dirt Day and Trunk or Treat. Holly Oaks ORV Park added an event. October 4 at 9:51 AM • 0 IF Holly Oaks ORV Park RUNIK UA Saturday, Oct. 30, 20: 2-3:30 p.m. SAT, OCT 30 AT 2 PM Trunk or Treat Holly 24 Going • 271 Interested Advertising FHolly Oaks ORV Park Published by Sandy DPVonce ❑prey 8 • October 1 at &44 AM - 0 ••• Colors and daylight is charging. This means our park hours are also changing. Just a reminder that the park will close this weekend at 7.00 pm. Please plan accordingly. With the continued ravaging rains the Sandbox is a continuing maintenance struggle. We will betrying something new. The Sandbox will be open for all user types. The Bathtub Ring is still for rnctcrc�cles and ATV's only. Have fun and enjoy the entire park! MetroParent Pulse eNewsletter in October: Week of Oct. 4-8: Art show at Oakland County Farmers Market https://www.oakgov.com/parks/parksandtrails/ farmers-market/Pages/default. aspx 112 Print and Digital Media Exposure: The Oxford Leader USA Oct 13 11:16 am Oxford Girl Scouts beautify mini golf at county park The mini -golf course at Groveland Oaks County Park and Campground in Holly has received a facelift after Girl Scout Troop 70945 helped transform the garden beds in September. Girl Scouts Rowan Spear, Megan Spear, Kaylee Henke and Alayna Henke spent the last days of Girl Scouts Megan Spear, Rowan Spear and Kaylee Henke plant garden beds in the mini -golf course at Groveland Oaks. Photo provided. The Dailv Tribune Kathv Blake USA Oct 11 1:07 om Oakland County community calendar Oct. 30 and beyond seniors and active duty military, healthcare workers and first responders. Parks/Outdoor activities • Oakland County Parks and Recreation (Annual Vehicle Permits) The Auto Channel USA Oct 11 1:06 Dm Haartz Corporation Participates in Detroit 4Fest Gladiator as well as the Ford Bronco. Situated at the Holly Oaks ORV Park, the off -road conditions showcased the resilience of the Twillfast The Oakland Press USA Oct 8 1:12 Dm Southeast Michigan entertainment calendar Oct. 8 and beyond Arts & Crafts Show: Vendor registration open for ArtSail, 9 a.m.-3 p.m. Oct. 10 at the Oakland County Farmers Market, Waterford, $35/booth. The Oakland Press Kathv Blake USA Oct 7 11:16 am Southeast Michigan entertainment calendar Oct. 8 and beyond , 9 a.m.-3 p.m. Oct. 10 at the Oakland County Farmers Market, Waterford, $35/booth. Registration form at OaklandCountyParks.com, vendors (Arts and Crafts Show) Michigan Patch.com USA Oct 6 6:16 om 400 Henry Ford Workers Quit + Teen Arrested For Attacking Her Dad 11am. Red Oaks Waterpark parking lot-1455 East Fourteen Mile Rd. Madison Heights. Vibe Credit Union Oakland County Parks and Recreation" (Document shredding event) The Oakland Press Nick Mordowanec USA Oct 4 6:00 am Outreach center in Waterford to host annual tea and luncheon luncheon on Monday, Oct. 11. It is taking place at the White Lake Oaks Golf Course, 991 Williams Lake Road. Although tickets are sold out, r The Dailv Tribune Kathv Blake USA Oct 2 10:30 am Oakland County community calendar Oct. 3 and beyond org, 248-628-3034. Parks/Outdoor activities • Oakland County Parks and Recreation Annual Vehicle Permits for 2022 are on sale now for access The Dailv Tribune Mark Cavitt USA Oct 1 10:00 am Commissioners approve $34 million budget for Oakland County parks system Red Oaks Waterpark. Photo courtesy of Oakland County Parks. The Oakland County Board of Commissioners have approved the Oakland County Parks Michigan Patch.com USA Sep 30 7:04 Dm New Birmingham Restaurant + Woman Arrested For Fake 911 Call of Fall is on now through October 18! (Facebook) Oakland County Parks and Recreation: "Beginning Saturday, Oct. 2, interested persons can (Rock Out virtual nature center program) Oakland Countv Times USA Sep 28 2:20 Dm Oakland Countv Hosting Low Cost Vaccination, Micro -chipping Event Oct. 2 • Oakland County Times Oct. 2 at Orion Oaks Dog Park. It is hosted by Oakland County Parks and Recreation and All About Animals and sponsored by Genisys Michigan Patch.com USA Sep 27 6:20 Dm Auburn Road Project Award + A Great Pumpkin Fest on cider and donuts. (Facebook) Oakland County Parks and Recreation: "Oakland County Parks and Recreation 2022 Annual Vehicle Permits are Autoblog Bvron Hurd USA Sep 27 7:20 am 2022 Jeep Wrangler Rubicon Xtreme Recon First Drive I Bracing for Bigfoot it off. Jeep's event came ahead of Detroit 4Fest, which took over Holly Oaks ORV Park in southeast Michigan Sept. 25-26 —the same week that 113 Midland Dailv News Andrew Mullin USA Sep 26 8:22 am Midland Antique Festival returns to fairgrounds chance to catch the Michigan Antique Fest once more this year in Davisburg, which will take place Oct. 9-10 at Springfield Oaks County Park. The Dailv Tribune Kathv Blake USA Sep 25 11:00 am Oakland County community calendar Sept. 26 and beyond p.m. Oct. 2 at Orion Oaks Dog Park, 2301 W Clarkston Road Lake, Orion Township, hosted by Oakland County Parks and Recreation and All About (pet vaccinations) Michigan Patch.com Release Desk USA Sep 25 7:11 am Oakland County's Blog: The Hunt Is On: Chicken Of The Woods Chicken of Woods As I was hiking around Crooked Lake at Independence Oaks County Park in early September, I realized that young specimens of WorldProNews USA Sep 24 6:41 Dm 2022 Jeep Wrangler Willys with Xtreme Recon pack is the budget way to add 35s Jeep used the 2021 Detroit 4Fest currently underway at Detroit's Holly Oaks ORV Park to unveil a new Xtreme Recon Package designed for the The Detroit News Breana Noble USA Sep 23 3:42 am Customer passion keeps Jeep ahead of Bronco, says North America head hundreds of four -wheeling enthusiasts descend upon Oakland County's Holly Oaks ORV Park on Saturday and Sunday for 4Fest sponsored by Jeep. The Marietta Dailv Journal Breana Noble USA Sep 23 1:15 am Bronco vs. Jeep: off -road SUVs to battle it out this weekend at 4Fest weekend, more than 400 vehicles are expected to descend on the Holly Oaks ORV Park daily on Saturday and Sunday for 4Fest. Organizers say it Grand Blanc View USA Sep 23 12:09 am In sports Holly/Duane Raffin Festival of Races on Sept. 18 at the Springfield Oaks County Park in Davisburg, MI. Goodrich finished with 41 points and Alert Forbes USA Sep 22 10:22 Dm Motor Bella, the first outdoor Detroit Auto Show, was weird but cool controlled an environment for you, you can always head on up to Holly Oaks ORV Park with your own truck and learn how to get dirty in the The Dailv Tribune Kathv Blake USA Sep 22 7:11 Dm Southeast Michigan entertainment calendar Sept. 24 and beyond . Registration form at OaklandCountyParks.com, vendors must contact the Oakland County Farmers Market at 248-858-5495 or OCmarket@ oakgov.com (Arts and Crafts Show) Michigan Patch.com USA Set) 22 1:37 Dm Royal Oak HS Golf G JV Home Berkley High School : Wednesday, September 29 from 3:30 PM to 5:30 PM Facility: Red Oaks Golf Course Visit https://goroathletics.org/main/event/scid/ M1480738864 Times Online David Trogpens USA Sep 22 12:30 Dm Area XC teams compete at Duane Raffin Festival of Races Saturday when the Duane Raffin Festival of Races took place at Springfield Oaks County Park. There were four area high school teams at the Sault Ste. Marie Evening News Rob Roos USA Sep 21 1:11 Dm Sault boys place 2nd at Holly Invitational -place trophy in Division 3 of the event, held at Springfield Oaks County Park Saturday. Cody Aldridge was the Sault's leader, finishing Autoblog Bvron Hurd USA Sep 21 7:36 am 2021 Land Rover Defender 90 Off -Road Review I No Time to Dry a little fun in the dirt. As usual, my venue of choice was Holly Oaks ORV Park, located about 20 miles north of downtown Detroit on 1-75. The Dailv Tribune Kathv Blake USA Sep 17 5:51 Dm Oakland County community calendar Sept. 19 and beyond watercraft at Addison Oaks County Park, Independence Oaks County Park and Orion Oaks County Park. • Michigan State Parks and Recreation (Annual Vehicle Permits) Oakland Countv Times USA Sep 13 8:00 am Sept. 18 — Pet Vaccination Clinic at Independence Oaks • Oakland County Times Grove Pavilion in Independence Oaks County Park, 9501 Sashabaw Road in Clarkston. Hosted by Oakland County Parks and Recreation and All Oakland Countv Times USA Sep 13 7:28 am Golden Retrievers Gather for Swimming At Orion Oaks Dog Park • Oakland County Times to play in the County park's dog park. The park includes a fenced in nature area where canines of all kinds can run free with other doggies. MSN.com USA SeD 12 5:00 Dm 2021 Mercedes-AMG G63 Off -Road Review -- The Forbidden Hoot Autoblog holds it back when things get dirty. Byron took the G 63 out to Holly Oaks ORV Park in southeast Michigan in hopes of finding some low - speed 114 Ff Recognition of mParks Community Service Award Winners Wint Nature Center Independence Oaks County Park Wednesday, Nov. 3, 2021 5:30 p.m. Nathaniel Smith. Eagle Scout Project at Independence Oaks. Greg and Michele Petrosky. Nestbox Volunteers. Jim Meloche. Citizens for Oakland County Parks and Recreation. Mark and Mary. Nestbox Volunteers. Please RSVP to Theresa Celusta by November 1 at celustat@oakgov.tom or 248-703-0071 Light hors d'oeuvres will be served. Participants are asked to wear masks for COVI❑ protocol. OAKLAND COUNTY PARKS Great -Parks for GreatP"ple Parks Michigan Recreation & Park Association INDEPENDENCE OAKS 9501SASHABAW ROAD CLARKSTON 48348 F-rCLARKSTQN RD. N J Holly Oaks ORV Park 14551 Shields Road Holly, MI 48442 �1 Sponsored by SUldDAY OCT. 24 11 A.M.-2 P.M. EST SOSO HOLLY OAKS Experience off-roading at Holly Oaks ORV Park with rides provided by volunteers. Refreshments provided. Participant waivers are required. For additional information or to reserve your spot, text or call 248-221-8040. Email adaptive@oakgov c m 0"Irf-AWLAND COUNTY PARKS Great f arks forGreat-People OaklanffountyParks.com 93 V 0 What is the new future of Southeast Michigan's parks, post-COVID? PATRICK DUNN I TUESDAY, OCTOBER 19, 2021 It's widely known that COVID-19 has caused a huge surge in park usage and outdoor activity, but what does that renewed interest in the outdoors mean for the future of Southeast Michigan's parks? SHARE The North Branch of the Clinton River at Wolcott Mill Metropark.Doug Coombe 117 This article is part of Inside Our Outdoors, a series about Southeast Michigan's connected parks, greenways, and trails and how they affect residents' quality of life. It is made possible with funding from the Michigan Trails and Greenways Alliance. It's widely known that COVID-19 has caused a huge surge in park usage and outdoor activity, as people have sought safe ways to stay healthy and connect with each other. But what does that renewed interest in the outdoors mean for the future of Southeast Michigan's parks? A new project from the Southeast Michigan Council of Governments �EMCOG) set out to answer that question and identify ways for parks to address growing community needs, park systems' challenges, and broader social and environmental problems. SEMCOG recently released a report on "The New Future of Parks and Recreation" as part of a larger "New Future of Southeast Michigan" series examining how COVID-19 will reshape issues ranging from health care to transportation in the state. People walking and biking along the Dequindre Cut in Detroit in February. The parks and recreation project revolved around a communitv conversation SEMCOG hosted for parks and recreation stakeholders in May. Stakeholders from across the region shared how they'd responded to the pandemic. 118 "I think what we saw was that people were using their parks and recreation systems in ways that they just haven't before," says Tyler Kilfman, a planner at SEMCOG. "They served as places for meal distribution, for physical activity, for any sort of outdoor gatherings that were a safe place to meet. So I think people were really starting to see these places in a new light." SEMCOG also gathered feedback on parks professionals' challenges and priorities, and developed a set of five regional priorities for Southeast Michigan's parks. Here's a look at the priorities they identified, and how some local parks have already been starting to put them into action. Investing in parks as a social determinant of health COVID-19 clearly showed the importance of parks to residents' health, as more people exercised in parks in lieu of the gym, and as many sought to bolster their mental health by getting outdoors and seeing other humans. However, not all Southeast Michiganders had a park close by to take advantage of those benefits. That led SEMCOG to identify a priority of investing in parks as a social determinant of health. "Parks need to be considered part of this holistic set of characteristics that makes a person who lives in one person healthy and a person who Cyclists on the Border -to -Border Trail in Dexter. Chip Amoe, director of sustainability at Henry Ford Health System hFHS), notes that parks provide additional health benefits beyond just being a venue for residents to bolster their physical or mental health. Greenspaces also serve as a buffer to mitigate air pollution, flooding, and high heat, positively affecting the health of those who live nearby. "You can say, 'Hey, Detroit's got some great parks,"' Amoe says. "But if they're all out on the perimeter and they're not where people can access them, you lose ... all the benefits that come with them." So what does it mean to invest in parks as a social determinant of health? Klifman says it's important to start focusing park investments in areas that have few or no parks. Amoe says parks and health professionals can work together to examine health data to identify areas where rates of certain illnesses are higher. "Then we can start putting in effort and investing in those parks and spaces to help mitigate those health conditions," he says. Expanding the quality and quantity of recreation Another priority in the SEMCOG report tackles that issue of health - related investments by expanding the quality and quantity of recreation in the places where people live. "We're really trying to respond to what we're hearing about more people looking for more to do close to home," Klifman says. "Whether people were at home a lot early in the pandemic, or they're still continuing to work remotely or look at hybrid schedules, they're a lot more dependent on local assets than they were." To expand quality recreation where it's needed most, SEMCOG has promoted use of a tool called ParkServe, developed by the nonprofit Trust for Public Land �PL). ParkServe uses data including existing park locations, population density, density of communities of color, density of low-income households, pollution burden, respiratory pollution burden, and urban heat island effect to determine areas where new parks would reach the most people within a 10-minute walking distance. "Historically underserved and marginalized communities don't have as much access to parks and all those benefits," says Kristin Weil, manager of technical research and urban analytics at TPL. 120 ParkServe's map of optimal park locations in southern Michigan. Optimal park sites are highlighted in green. In Southeast Michigan, the optimal park sites ParkServe identifies are heavily concentrated in and around Detroit. Weil says she hopes people in Southeast Michigan and across the country can use the tool to improve park access in their communities. She notes that while the tool targets parks planners as its main user base, she hopes ordinary community members can make use of it too. "Maybe they drive by a vacant lot every day and they want to turn it into a park," she says. "They can open up ParkServe and print out a report that shows the impact on the 10-minute walk demographics around the park and provide it to a city council member. That would be great too." Engaging diverse users in an inclusive environment Klifman says parks got "really creative" during the pandemic to engage more diverse users than ever before, offering programming and signage in multiple languages, and creating programs geared to the needs of specific communities. Another priority for the New Future report is to continue that work by engaging more diverse users through inclusive programs, amenities, and a welcoming atmosphere. SEMCOG has developed an Equity Emphasis Areas tool to help communities analyze numbers of people of color, people with disabilities, residents in poverty, and other marginalized demographics in order to serve them better. Amy McMillan, director of the Huron -Clinton Metroparks, has been 121 heavily emphasizing diversity and inclusion work since she joined the system in 2018. Coming from previous leadership roles in Ypsilanti and Flint, she says an understanding of the importance of diversity was "part of [her [DNA as a parks and recreation professional." And she says the Metroparks had "not been really great" about being inclusive and equitable in the past. Since 2018, the Metroparks have hired a chief of diversity, equity, and inclusion bEI); implemented a system to track park users' ZIP codes in order to better understand which geographic areas the system was serving; printed signage in multiple languages; engaged parents of children with disabilities in planning facilities that serve their kids better; increased programming in Detroit, where the system has no parks; and much more. "When we look at DEI, we look at the full spectrum of what DEI means," McMillan says. The system has also sought to form new relationships with organizations representing groups it's traditionally underserved. One example is the Detroit Association of Black Organizations, with which the parks have partnered to host community feedback sessions on plans for new facilities, as well as a job fair. "A lot of times organizations will invite people to come in and lend their voices and assess things, but it's not genuine," says the Rev. Horace Sheffield, DABO's executive director. "Nothing happens with what they share, or what they share is not necessarily what [organizers [want to hear, so they don't encourage it. I have found, with Amy and the work that [the Metroparks have [done, that they are really, really interested in hearing from the public." Sheffield says he'd like to see other parks planners follow in the Metroparks' footsteps. "I think there needs to be more activity that involves people in local communities, who can share with [parks professionals [the visions that they have for these parks, and include some of that in their master plan," he says. Providing equitable access Closely related to the report's diversity and inclusion goal is its priority of 122 providing equitable access to regionally significant parks through transit, walking, and biking networks. "We may say, 'Well, we have a lot of parks in our community,' and that may be true, but the reality is that they need to be connected to the actual neighborhoods where people live so they can access them in a safe and efficient manner," Amoe says. "To say that you have to drive to go to a park is not always feasible for some people. So we have to look at how the connections are made." Transit is a major focus area for equitable park access. Klifman says transit access to Southeast Michigan's large parks "has been a challenge in our region for a long time." The Metroparks have recently made one small but significant step towards addressing that challenge through a new pilot program called Metropark Express, which offers on -demand transit service between Lake St. Clair Metropark and SMART's Gratiot and 15 Mile Road bus stop. That makes it the first Metropark to be accessible by transit. The Metropark Express at Lake St. Clair Metropark. McMillan says the pilot was possible through the work of many partners, including SEMCOG which provided grant funding), Harrison Township, consultants, and the Metroparks. McMillan says the project likely won't be the final iteration of transit service to the park, "but we can't let the perfect stand in the way of the good." 123 She says more equitable access is still needed at the Metroparks and all public parks, particularly for transit users and users with disabilities. "There are always impediments to access, and they look different in different places," she says. Supporting climate resilience The New Future report's final priority looks to how parks can support a major challenge that will affect everyone in Southeast Michigan in the years to come: climate change. The report recommends that parks support climate resilience through sustainable development and environmental conservation. "All of these things we see intensified, with heat and hot weather and humidity, parks have an opportunity to help provide some benefits around that," Klifman says. One such effort among local parks is Macomb County's North Branch Greenway Vision. The vision, also funded by SEMCOG, studied and created recommendations for communities along the North Branch of the Clinton River to reduce the impact of future flooding along the river, protect its riparian corridor, and create a multi -modal recreation corridor along it. The effort was prompted by major floods of the North Branch in 2004 and 2020. 124 The North Branch of the Clinton River at Wolcott Mill Metropark. "We understand that this issue is not going away," says Gerry Santoro, Macomb County's program director for parks and recreation. "It's a historic river for flooding, and as development occurs in this watershed ... propensity for flooding will only increase. The frequency of rain events ... has increased in the last 10 to 15 years, and more historically over the last 25 years." Santoro describes the vision as a "proactive response" to flooding issues that would also have the dual benefit of creating new parkland and trails along the river. He compares the vision to Hines Park's effect along the Rouge River, which he describes as an "excellent example of how land acquisition around a marine area has resulted in decades, generations, of Wolcott Mill at Wolcott Mill Metropark. The next steps for the vision will depend on how the individual communities and other jurisdictions along the North Branch choose to implement its recommendations. Wolcott Mill Metropark staff, for example, have already begun looking into acquiring additional properties to allow for the creation of a new trail. "Each government has a lot of ability to creatively respond to what their own specific needs are, and I think we're seeing that in this particular situation," Santoro says. 125 Patrick Dunn is the project editor of Inside Our Outdoors. He is also the managing editor of Concentrate and an Ann Arbor -based freelance writer and editor. All photos by Doug Coombe except Metropark Express photos courtesy of Huron -Clinton Metroparks. 126 OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 12 FY 2021 FOR MONTH ENDING 09/30/2021 2021 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 21,611,300.00 21,580,907.53 30,392.47 99.9% Capital Contributions 270,675.00 245,675.00 25,000.00 90.8% Other 578,581.00 572,855.31 5,725.69 99.0 % GLEN OAKS GOLF COURSE 816,700.00 1,083,346.93 (266,646.93) 132.6% LYON OAKS GOLF COURSE 1,202,000.00 1,533,131.83 (331,131.83) 127.5% RED OAKS GOLF COURSE 350,000.00 463,259.31 (113,259.31) 132.4% SPRINGFIELD OAKS GOLF COURSE 737,561.00 876,708.37 (139,147.37) 118.9 % WHITE LAKE OAKS GOLF COURSE 755,300.00 920,136.32 (164,836.32) 121.8% ADDISON OAKS CONFERENCE CENTER 152,000.00 114,618.91 37,381.09 75.4% GLEN OAKS CONFERENCE CENTER 128,145.00 102,966.80 25,178.20 80.4% GROVELAND OAKS CONCESSIONS 58,500.00 4,012.97 54,487.03 6.9 % LYON OAKS CONFERENCE CENTER 43,000.00 12,808.68 30,191.32 29.8% LYON OAKS RESTAURANT SVS 199,000.00 206,551.16 (7,551.16) 103.8 % RED OAKS WATERPARK CONCESSIONS 221,015.00 34,495.44 186,519.56 15.6% SPRINGFIELD OAKS RESTAURANT SV 140,000.00 121,197.95 18,802.05 86.6% WATERFORD OAKS WATERPARK CONCESSIONS 0.00 0.00 0.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 78,000.00 1,536.21 76,463.79 2.0% WHITE LAKE OAKS RESTAURANT SVS 140,500.00 120,632.42 19,867.58 85.9% OAKLAND COUNTY MARKET 190,250.00 161,276.87 28,973.13 84.8 % ADDISON OAKS PARK 723,056.00 900,626.56 (177,570.56) 124.6% GROVELAND OAKS PARK 1,161,952.00 1,326,429.81 (164,477.81) 114.2% HIGHLAND OAKS PARK 12,550.00 13,451.00 (901.00) 107.2% INDEPENDENCE OAKS PARK 303,346.00 351,454.24 (48,108.24) 115.9 % LYON OAKS PARK 165,000.00 149,035.50 15,964.50 90.3% ORION OAKS PARK 136,200.00 135,824.00 376.00 99.7% RED OAKS DOG PARK 48,000.00 67,792.00 (19,792.00) 141.2% RED OAKS PARK 8,300.00 16,911.98 (8,611.98) 203.8% ROSE OAKS PARK 6,600.00 8,448.00 (1,848.00) 128.0% SPRINGFIELD OAKS PARK 232,000.00 278,107.82 (46,107.82) 119.9% WATERFORD OAKS PARK 86,800.00 56,733.00 30,067.00 65.4% HOLLY OAKS ORV PARK 830,289.00 588,114.98 242,174.02 70.8% RECREATION PROGRAMS & SERVICES 325,300.00 104,907.69 220,392.31 32.2% CATALPA OAKS PARK 30,250.00 34,742.50 (4,492.50) 114.9% RED OAKS WATERPARK 1,514,159.00 799,031.01 715,127.99 52.8% WATERFORD OAKS BMX 3,879.00 15,201.00 (11,322.00) 391.9% WATERFORD OAKS WATERPARK 100.00 0.00 100.00 0.0% TOTAL REVENUE 33,260,308.00 33,002,929.10 257,378.90 99.2% EXPENSE ADMINISTRATIVE SERVICES 9,695,017.00 5,459,275.74 4,235,741.26 56.3% PARKS PARTNERSHIP 1,010,650.00 1,010,650.00 0.00 100.0% AUDITING 41,469.00 6,419.94 35,049.06 15.5% FISCAL SERVICES ADMINISTRATION 149,404.00 144,255.95 5,148.05 96.6% FISCAL SERVICES PARKS & REC 471,334.00 368,668.35 102,665.65 78.2% GLEN OAKS GOLF COURSE 991,377.00 1,095,220.87 (103,843.87) 110.5% LYON OAKS GOLF COURSE 1,450,141.00 1,521,039.99 (70,898.99) 104.9% RED OAKS GOLF COURSE 624,938.00 664,847.10 (39,909.10) 106.4% SPRINGFIELD OAKS GOLF COURSE 864,806.00 777,891.66 86,914.34 89.9% WHITE LAKE OAKS GOLF COURSE 830,821.00 849,475.76 (18,654.76) 102.2% ADDISON OAKS CONFERENCE CENTER 395,732.00 389,833.77 5,898.23 98.5% GLEN OAKS CONFERENCE CENTER 364,186.00 292,871.98 71,314.02 80.4% GROVELAND OAKS CONCESSIONS 82,000.00 9,519.96 72,480.04 11.6% LYON OAKS CONFERENCE CENTER 217,926.00 240,968.05 (23,042.05) 110.6% LYON OAKS RESTAURANT SVS 284,504.00 150,553.14 133,950.86 52.9% RED OAKS WATERPARK CONCESSIONS 277,182.00 99,026.75 178,155.25 35.7% SPRINGFIELD OAKS RESTAURANT SV 258,991.00 180,930.94 78,060.06 69.9% WATERFORD OAKS WATERPARK CONCESSIONS 16,263.00 8,623.92 7,639.08 53.0% WHITE LAKE OAKS CONFERENCE CENTER 199,778.00 205,657.90 (5,879.90) 102.9% WHITE LAKE OAKS RESTAURANT SVS 266,829.00 178,814.20 88,014.80 67.0% OAKLAND COUNTY MARKET 214,634.00 177,687.70 36,946.30 82.8% ADDISON OAKS PARK 1,849,431.00 1,795,855.54 53,575.46 97.1% GROVELAND OAKS PARK 1,666,953.00 1,503,149.25 163,803.75 90.2% HIGHLAND OAKS PARK 108,734.00 99,790.22 8,943.78 91.8% INDEPENDENCE OAKS PARK 1,334,508.00 1,090,592.90 243,915.10 81.7% LYON OAKS PARK 354,950.00 316,037.05 38,912.95 89.0% ORION OAKS PARK 275,566.00 238,856.36 36,709.64 86.7% RED OAKS DOG PARK 143,266.00 126,177.96 17,088.04 88.1% RED OAKS PARK 212,984.00 184,222.28 28,761.72 86.5% ROSE OAKS PARK 107,339.00 104,444.28 2,894.72 97.3% SPRINGFIELD OAKS PARK 798,925.00 811,006.28 (12,081.28) 101.5% WATERFORD OAKS PARK 778,937.00 763,977.44 14,959.56 98.1% HOLLY OAKS ORV PARK 846,513.00 713,937.56 132,575.44 84.3% RECREATION PROGRAMS & SERVICES 1,812,867.00 1,381,239.62 431,627.38 76.2% CATALPA OAKS PARK 216,270.00 218,470.43 (2,200.43) 101.0% RED OAKS WATERPARK 1,642,728.00 1,169,790.73 472,937.27 71.2% WATERFORD OAKS BMX 19,357.00 36,447.45 (17,090.45) 188.3% WATERFORD OAKS WATERPARK 337,569.00 302,877.30 34,691.70 89.7% FACILITIES & MAINTENANCE 2,246,155.00 1,631,901.14 614,253.86 72.7% INTERNAL FUND CHARGES' 0.00 0.00 0.00 N/A TOTAL EXPENSE 33,461,034.00 26,321,007.46 7,140,026.54 78.7% REVENUE OVER/(UNDER) EXPENSE (200,726.00) 6,681,921.64 * Internal Fund YTD Expense: Internal Service and other funds payments in transit OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 12 FY 2021 FOR MONTH ENDING 09/30/2021 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION- W/O DEPRECIATION ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 22,399,437.84 5,459,275.74 16,940,162.10 5,438,283.26 16,961,154.58 PARKS PARTNERSHIP 0.00 1,010,650.00 (1,010,650.00) 1,010,650.00 (1,010,650.00) AUDITING 0.00 6,419.94 (6,419.94) 6,419.94 (6,419.94) FISCAL SERVICES ADMINISTRATION 0.00 144,255.95 (144,255.95) 144,255.95 (144,255.95) FISCAL SERVICES PARKS & REC 0.00 368,668.35 (368,668.35) 368,668.35 (368,668.35) ADMINISTRATIVE SERVICES SUB -TOTAL 22,399,437.84 6,989,269.98 15,410,167.86 6,968,277.50 15,431,160.34 GOLF: GLEN OAKS GOLF COURSE 1,083,346.93 1,095,220.87 (11,873.94) 936,584.87 146,762.06 LYON OAKS GOLF COURSE 1,533,131.83 1,521,039.99 12,091.84 1,154,805.49 378,326.34 RED OAKS GOLF COURSE 463,259.31 664,847.10 (201,587.79) 522,780.04 (59,520.73) SPRINGFIELD OAKS GOLF COURSE 876,708.37 777,891.66 98,816.71 687,401.64 189,306.73 WHITE LAKE OAKS GOLF COURSE 920,136.32 849,475.76 70,660.56 747,415.58 172,720.74 GOLF SUB -TOTAL 4,876,582.76 4,908,475.38 (31,892.62) 4,048,987.62 827,595.14 FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 114,618.91 389,833.77 (275,214.86) 294,632.11 (180,013.20) GLEN OAKS CONFERENCE CENTER 102,966.80 292,871.98 (189,905.18) 172,457.40 (69,490.60) GROVELAND OAKS CONCESSIONS 4,012.97 9,519.96 (5,506.99) 4,311.59 (298.62) LYON OAKS CONFERENCE CENTER 12,808.68 240,968.05 (228,159.37) 153,405.40 (140,596.72) LYON OAKS RESTAURANT SVC 206,551.16 150,553.14 55,998.02 149,876.94 56,674.22 RED OAKS WATERPARK CONCESSIONS 34,495.44 99,026.75 (64,531.31) 95,436.81 (60,941.37) SPRINGFIELD OAKS RESTAURANT SV 121,197.95 180,930.94 (59,732.99) 160,844.34 (39,646.39) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 8,623.92 (8,623.92) 5,072.19 (5,072.19) WHITE LAKE OAKS CONFERENCE CENTER 1,536.21 205,657.90 (204,121.69) 122,484.61 (120,948.40) WHITE LAKE OAKS RESTAURANT SVC 120,632.42 178,814.20 (58,181.78) 176,912.15 (56,279.73) FOOD SERVICES SUB -TOTAL 718,820.54 1,756,800.61 (1,037,980.07) 1,335,433.54 (616,613.00) COUNTY MARKET: OAKLAND COUNTY MARKET 161,276.87 177,687.70 (16,410.83) 174,103.40 (12,826.53) COUNTY MARKET SUB -TOTAL 161,276.87 177,687.70 (16,410.83) 174,103.40 (12,826.53) PARKS: ADDISON OAKS PARK 900,626.56 1,795,855.54 (895,228.98) 1,464,783.62 (564,157.06) GROVELAND OAKS PARK 1,326,429.81 1,503,149.25 (176,719.44) 1,177,233.71 149,196.10 HIGHLAND OAKS PARK 13,451.00 99,790.22 (86,339.22) 62,287.26 (48,836.26) INDEPENDENCE OAKS PARK 351,454.24 1,090,592.90 (739,138.66) 862,060.93 (510,606.69) LYON OAKS PARK 149,035.50 316,037.05 (167,001.55) 249,625.79 (100,590.29) ORION OAKS PARK 135,824.00 238,856.36 (103,032.36) 202,891.75 (67,067.75) RED OAKS DOG PARK 67,792.00 126,177.96 (58,385.96) 98,738.97 (30,946.97) RED OAKS PARK 16,911.98 184,222.28 (167,310.30) 169,923.85 (153,011.87) ROSE OAKS PARK 8,448.00 104,444.28 (95,996.28) 69,187.40 (60,739.40) SPRINGFIELD OAKS PARK 278,107.82 811,006.28 (532,898.46) 588,771.52 (310,663.70) WATERFORD OAKS PARK 56,733.00 763,977.44 (707,244.44) 615,720.53 (558,987.53) HOLLY OAKS ORV PARK 588,114.98 713,937.56 (125,822.58) 704,648.86 (116,533.88) PARKS SUB -TOTAL 3,892,928.89 7,748,047.12 (3,855,118.23) 6,265,874.19 (2,372,945.30) RECREATION: RECREATION PROGRAMS & SERVICES 104,907.69 1,381,239.62 (1,276,331.93) 1,336,477.00 (1,231,569.31) CATALPA OAKS PARK 34,742.50 218,470.43 (183,727.93) 122,910.21 (88,167.71) RED OAKS WATERPARK 799,031.01 1,169,790.73 (370,759.72) 950,611.61 (151,580.60) WATERFORD OAKS BMX 15,201.00 36,447.45 (21,246.45) 34,562.70 (19,361.70) WATERFORD OAKS WATERPARK 0.00 302,877.30 (302,877.30) 243,229.72 (243,229.72) RECREATION SUB -TOTAL 953,882.20 3,108,825.53 (2,154,943.33) 2,687,791.24 (1,733,909.04) FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE 0.00 1,631,901.14 (1,631,901.14) 1,574,085.40 (1,574,085.40) FACILITIES & MAINTENANCE SUB -TOTAL 0.00 1,631,901.14 (1,631,901.14) 1,574,085.40 (1,574,085.40) OTHER: INTERNAL FUND CHARGES * 0.00 0.00 0.00 0.00 0.00 OTHER SUB -TOTAL 0.00 0.00 0.00 0.00 0.00 TOTAL 33,002,929.10 26,321,007.46 6,681,921.64 23,054,552.89 9,948,376.21 * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakaov.com/matbudifiscal/Paaes/info Dub/Darks.asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 11 PARKS AND REC DEPART Run On: 11/23/2021 at 04:21 PM COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage REVENUES TAXES 601208 Delinquent Tax Prior Years 25,000.00 683,750.00 693,916.93 10,166.93 101.49% 601637 Property Tax Levy 13,740,000.00 20,927,550.00 20,886,990.60 (40,559.40) 99.81% TOTAL TAXES 13,765,000.00 21,611,300.00 21,580,907.53 (30,392.47) 99.86% SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS - - - 0.00% FEDERAL GRANTS TOTAL FEDERAL GRANTS - - - 0.00% STATE GRANTS TOTAL STATE GRANTS - - - - 0.00% OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share 250,000.00 328,989.00 327,988.66 1,000.34) 99.70% TOTAL OTHER INTERGOVERNMENTAL REVENUES 250,000.00 328,989.00 327,988.66 1,000.34 99.70% CHARGES FOR SERVICES 630084 Antenna Site Management 66,306.00 66,306.00 67,679.98 1,373.98 102.07% 630301 Commission Contracts 40,750.00 40,250.00 49,135.71 8,885.71 122.08% 630308 Commission Food Services 78,495.00 78,495.00 19,112.51 (59,382.49) 24.35% 630469 Deck Tennis 4,000.00 4,000.00 7,330.00 3,330.00 183.25% 630644 Entrance Fees Gen Admission 1,825,000.00 1,450,000.00 753,176.00 (696,824.00) 51.94% 630651 Entrance Fees Swimming Class 13,000.00 13,000.00 - (13,000.00) 0.00% 630693 Fees Camping 1,554,000.00 1,554,000.00 1,878,231.91 324,231.91 120.86% 630700 Fees Day Use 1,092,100.00 1,092,100.00 1,004,491.00 (87,609.00) 91.98% 630707 Fees Driving Range 93,000.00 93,000.00 136,947.00 43,947.00 147.25% 630847 Greens Fees 2,436,500.00 2,436,500.00 3,177,655.25 741,155.25 130.42% 631001 Interest on Delinquent Taxes (1,000.00) (1,000.00) (259.50) 740.50 25.95% 631127 Maintenance Contracts 8,000.00 8,000.00 37,901.22 29,901.22 473.77% 631253 Miscellaneous 3,815.00 3,815.00 5,678.13 1,863.13 148.84% 631295 Nominating Filing Forfeit - (3,000.00) - 3,000.00 0.00% 631330 NSF Check Fees 25.00 25.00 - (25.00) 0.00% 631743 Refunds Miscellaneous 4,900.00 4,900.00 2,524.62 (2,375.38) 51.52% 631771 Reimb 3rd Party 200.00 200.00 1,725.94 1,525.94 862.97% 631799 Reimb Contracts 278,100.00 278,100.00 302,090.76 23,990.76 108.63% 631911 Rent House 71,125.00 71,125.00 60,710.00 (10,415.00) 85.36% 631918 Rental Equipment 79,400.00 79,400.00 41,355.10 (38,044.90) 52.08% 631925 Rental Facilities 649,700.00 649,700.00 537,649.00 (112,051.00) 82.75% 631932 Rental Golf Carts 1,152,000.00 1,152,000.00 1,347,307.20 195,307.20 116.95% 631946 Rental Units or Events 173,000.00 173,000.00 78,217.50 (94,782.50) 45.21 % 632037 Sales Retail 1,095,500.00 982,500.00 718,917.37 (263,582.63) 73.17% 632128 Special and Sanctioned Races - 1,666.00 10,963.00 9,297.00 658.04% 632135 Special Contracts 172,500.00 172,500.00 39,310.62 (133,189.38) 22.79% 632261 Temporary Licenses 7,000.00 30,500.00 26,300.00 (4,200.00) 86.23% 632443 Water Feature Ride 6,000.00 6,000.00 - (6,000.00) 0.00% 632471 Weekly Races - 1,713.00 3,761.00 2,048.00 219.56% TOTAL CHARGES FOR SERVICES 10,903,416.00 10,438,795.00 10,307,911.32 (130,883.68) 98.75% EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES - - - 0.00% INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY - - - 0.00% CONTRIBUTIONS 650104 Contributions Operating 800.00 148,133.00 151,583.49 3,450.49 102.33% 650105 Contributions -State Grants 30,000.00 - - - 0.00% 650106 Contributions -Federal Grants - 7,500.00 (7,500.00) 0.00% 11 PARKS AND REC DEPART Run On: 11/23/2021 at 04:21 PM COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 650305 Sponsorships 82,500.00 82,500.00 10,000.00 72,500.00) 12.12% TOTAL CONTRIBUTIONS 113,300.00 238,133.00 161,583.49 76,549.51) 67.85% INVESTMENT INCOME 655077 Accrued Interest Adjustments 40,000.00 14,011.00 14,011.16 0.16 100.00% 655385 Income from Investments 400,000.00 166,192.00 166,192.50 0.50 100.00% TOTAL INVESTMENT INCOME 440,000.00 180,203.00 180,203.66 0.66 100.00% OTHER REVENUE 670114 Cash Overages - - 271.27 271.27 0.00% 670456 Prior Years Adjustments 43,559.00 43,563.89 4.89 100.01 % 670570 Refund Prior Years Expenditure 2,027.00 2,867.37 840.37 141.46% 670627 Sale of Equipment - 1,168.33 1,168.33 0.00% 670741 Sale of Scrap - 539.13 539.13 0.00% TOTAL OTHER REVENUES 45,586.00 48,409.99 2,823.99 106.19% GAIN(LOSS) EXCHANGE OF ASSETS 675356 Loss on Sale of Equipment (31,449.00) (31,448.76) 0.24 100.00% 675660 Gain on Sale of Vehicles 10,883.00 14,505.30 3,622.30 133.28% TOTAL GA/N(LOSS) EXCHANGE OF ASSETS (20,566.00) (16,943.46) 3,622.54 82.39% CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions 71,675.00 46,675.00 (25,000.00) 65.12% 690190 Capital Contr-State Grants 320,300.00 320,300.00 100.00% TOTAL CAPITAL CONTRIBUTIONS 391,975.00 366,975.00 (25,000.00) 93.62% INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - 0.00% PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS - - 0.00% TRANSFERSIN 695500 Transfers In 45,893.00 45,892.91 (0.09) 100.00% TOTAL TRANSFERS IN 45,893.00 45,892.91 (0.09) 100.00% PLANNED USE OF FUND BALANCE 665882 Planned Use of Balance 2,611,046.00 - - 0.00% TOTAL PLANNED USE OF FUND BALANCE 2,611,046.00 0.00% TOTAL REVENUES 28,082,762.00 33,260,308.00 33,002,929.10 (257,378.90) EXPENDITURES SALARIES 702010 Salaries Regular 10,773,462.00 11,248,829.00 8,475,153.58 2,773,675.42 75.34% 702030 Holiday 264,890.76 (264,890.76) 0.00% 702050 Annual Leave 301,182.92 (301,182.92) 0.00% 702073 Parental Leave 6,860.56 (6,860.56) 0.00% 702080 Sick Leave 119,369.90 (119,369.90) 0.00% 702100 Retroactive - - 802.44 (802.44) 0.00% 702110 Per Diem 9,500.00 9,500.00 9,279.00 221.00 97.67% 702140 Other Miscellaneous Salaries - - 44,062.53 (44,062.53) 0.00% 702190 Workers Compensation Pay 506.79 (506.79) 0.00% 702200 Death Leave 9,661.75 (9,661.75) 0.00% 702300 Disaster Non -Prod Salaries - - 40,392.49 (40,392.49) 0.00% 712020 Overtime 179,900.00 174,400.00 145,151.74 29,248.26 83.23% 712040 Holiday Overtime 1,000.00 1,000.00 10,284.82 (9,284.82) 1028.48% 712090 On Call 30,300.00 30,300.00 69,923.21 (39,623.21) 230.77% 11 PARKS AND REC DEPART Run On: 11/23/2021 at 04:21 PM COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage TOTAL SALARIES 10,994,162.00 11,464,029.00 9,497,522.49 1,966,506.51 82.85% FRINGE BENEFITS 722740 Fringe Benefits 3,842,419.00 3,804,169.00 - 3,804,169.00 0.00% 722750 Workers Compensation 188,932.51 (188,932.51) 0.00% 722760 Group Life 11,589.17 (11,589.17) 0.00% 722770 Retirement 1,570,107.53 (1,570,107.53) 0.00% 722780 Hospitalization 889,559.85 (889,559.85) 0.00% 722790 Social Security 482,031.46 (482,031.46) 0.00% 722800 Dental 87,674.57 (87,674.57) 0.00% 722810 Disability 85,225.24 (85,225.24) 0.00% 722820 Unemployment Insurance 9,446.82 (9,446.82) 0.00% 722850 Optical - - 8,371.15 (8,371.15) 0.00% 722900 Fringe Benefit Adjustments 5,656.00 110,322.00 - 110,322.00 0.00% TOTAL FRINGE BENEFITS 3,848,075.00 3,914,491.00 3,332,938.30 581,552.70 85.14% TOTAL CONTROLLABLE PERSONNEL 14,842,237.00 15,378,520.00 12,830,460.79 2,548,059.21 CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 6,448.00 8,701.51 (2,253.51) 134.95% 730044 Adj Prior Years Revenue - 4,671.00 4,670.92 0.08 100.00% 730072 Advertising 105,000.00 105,000.00 56,854.91 48,145.09 54.15% 730114 Auction Expense - - 388.24 (388.24) 0.00% 730121 Bank Charges 5,000.00 5,000.00 3,572.16 1,427.84 71.44% 730198 Building Maintenance Charges 556,450.00 744,830.00 688,257.39 56,572.61 92.40% 730240 Cash Shortage - - 862.90 (862.90) 0.00% 730247 Charge Card Fee 161,750.00 156,750.00 208,127.52 (51,377.52) 132.78% 730373 Contracted Services 99,900.00 128,115.00 117,019.05 11,095.95 91.34% 730429 Custodial Services 25,250.00 24,250.00 21,906.91 2,343.09 90.34% 730562 Electrical Service 590,750.00 578,750.00 511,988.89 66,761.11 88.46% 730611 Employees Medical Exams 1,170.00 1,170.00 504.96 665.04 43.16% 730646 Equipment Maintenance 460,500.00 456,500.00 457,100.96 (600.96) 100.13% 730653 Equipment Rental 107,290.00 262,964.00 220,639.60 42,324.40 83.90% 730786 Garbage and Rubbish Disposal 48,900.00 47,700.00 41,038.99 6,661.01 86.04% 730789 General Program Administration 918,450.00 234,103.00 - 234,103.00 0.00% 730814 Grounds Maintenance 1,069,550.00 1,733,999.00 1,586,514.28 147,484.72 91.49% 730926 Indirect Costs 1,023,000.00 875,858.00 875,858.00 - 100.00% 731059 Laundry and Cleaning 16,895.00 15,695.00 13,602.55 2,092.45 86.67% 731073 Legal Services 500.00 500.00 1,559.86 (1,059.86) 311.97% 731115 Licenses and Permits 33,275.00 32,775.00 29,631.70 3,143.30 90.41% 731136 Logos Trademarks Intellect Prp 5,025.00 5,025.00 5,146.60 (121.60) 102.42% 731143 Mail Handling -Postage Svc - - 265.48 (265.48) 0.00% 731213 Membership Dues 18,520.00 18,520.00 11,707.60 6,812.40 63.22% 731241 Miscellaneous 25,550.00 25,101.00 12,936.21 12,164.79 51.54% 731269 Natural Gas 179,650.00 167,650.00 134,705.89 32,944.11 80.35% 731339 Periodicals Books Publ Sub 850.00 850.00 166.66 683.34 19.61% 731346 Personal Mileage 15,400.00 15,400.00 5,828.10 9,571.90 37.84% 731388 Printing 68,050.00 65,950.00 37,130.56 28,819.44 56.30% 731500 Public Information 50,835.00 50,835.00 29,985.69 20,849.31 58.99% 731577 Refund Prior Years Revenue - 35,600.00 36,400.00 (800.00) 102.25% 731626 Rent 54,415.00 54,415.00 54,411.00 4.00 99.99% 731633 Rental Property Maintenance 13,600.00 13,600.00 5,226.80 8,373.20 38.43% 731689 Security Expense 1,172,942.00 1,150,942.00 1,068,661.89 82,280.11 92.85% 731780 Software Support Maintenance 16,480.00 16,480.00 13,633.68 2,846.32 82.73% 731836 Sponsorship 8,700.00 8,700.00 2,500.00 6,200.00 28.74% 731878 Sublet Repairs 600.00 600.00 - 600.00 0.00% 731941 Training 45,925.00 40,425.00 20,747.26 19,677.74 51.32% 732018 Travel and Conference 50,500.00 50,500.00 4,777.59 45,722.41 9.46% 732020 Travel Employee Taxable Meals 600.00 600.00 203.72 396.28 33.95% 732039 Twp and City Treas Bonds 2,500.00 2,500.00 3,663.24 (1,163.24) 146.53% 732046 Uncollectable Accts Receivable - 219,462.00 225,605.84 (6,143.84) 102.80% 11 PARKS AND REC DEPART Run On: 11/23/2021 at 04:21 PM COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 732102 Water and Sewage Charges 274,250.00 267,250.00 303,180.23 (35,930.23) 113.44% 732165 Workshops and Meeting 1,750.00 1,750.00 374.96 1,375.04 21.43% TOTAL CONTRACTUAL SERVICES 7,229,772.00 7,627,233.00 6,826,060.30 801,172.70 89.50% NON DEPARTMENTAL TOTAL NON DEPARTMENTAL - - - - 0.00% COMMODITIES 750063 Custodial Supplies 79,550.00 75,550.00 49,524.00 26,026.00 65.55% 750140 Employee Footwear 7,140.00 7,140.00 3,948.76 3,191.24 55.30% 750154 Expendable Equipment 134,400.00 132,077.00 90,483.57 41,593.43 68.51% 750287 Maintenance Supplies 3,300.00 3,300.00 3,508.58 (208.58) 106.32% 750385 Merchandise 487,600.00 452,600.00 339,617.43 112,982.57 75.04% 750392 Metered Postage 8,000.00 8,000.00 4,317.45 3,682.55 53.97% 750399 Office Supplies 47,400.00 47,000.00 30,498.95 16,501.05 64.89% 750448 Postage -Standard Mailing - - 44.00 (44.00) 0.00% 750476 Recreation Supplies 113,800.00 103,800.00 93,244.62 10,555.38 89.83% 750504 Small Tools 119,975.00 114,975.00 81,935.33 33,039.67 71.26% 750511 Special Event Supplies 143,400.00 143,674.00 103,755.83 39,918.17 72.22% 750581 Uniforms 68,850.00 61,950.00 64,288.39 (2,338.39) 103.77% TOTAL COMMODITIES 1,213,415.00 1,150,066.00 865,166.91 284,899.09 75.23% CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - - 0.00% DEPRECIATION 761042 Depreciation Park Improvements 1,746,537.00 1,954,437.00 1,885,752.06 68,684.94 96.49% 761084 Depreciation Buildings 841,250.00 901,150.00 961,916.93 (60,766.93) 106.74% 761121 Depreciation Equipment 248,610.00 415,610.00 406,982.60 8,627.40 97.92% 761156 Depreciation Vehicles 38,400.00 18,100.00 11,802.98 6,297.02 65.21% TOTAL DEPRECIATION 2,874,797.00 3,289,297.00 3,266,454.57 22,842.43 99.31% INTERGOVERNMENTAL 762011 Transfer to Municipalities 276,320.00 1,010,650.00 1,010,650.00 - 100.00% TOTAL INTERGOVERNMENTAL 276,320.00 1,010,650.00 1,010,650.00 100.00% BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT - 0.00% PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS 0.00% INTEREST ON DEBT TOTAL INTEREST ON DEBT 0.00% PAYING AGENT FEES TOTAL PAYING AGENT FEES 0.00% PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT 0.00% DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED 0.00% TOTAL CONTROLLABLE OPERATING 11,594,304.00 13,077,246.00 11,968,331.78 1,108,914.22 INTERNAL SERVICES 771639 Drain Equipment 27,000.00 27,000.00 24,384.18 2,615.82 90.31% 773630 Info Tech Development 25,000.00 25,000.00 30,879.50 (5,879.50) 123.52% 774636 Info Tech Operations 573,327.00 570,527.00 565,636.36 4,890.64 99.14% 11 PARKS AND REC DEPART Run On: 11/23/2021 at 04:21 PM Account Account Title 774637 Info Tech Managed Print Svcs 774677 Insurance Fund 775754 Maintenance Department Charges 776659 Motor Pool Fuel Charges 776661 Motor Pool 778675 Telephone Communications TOTAL INTERNAL SERVICES TOTAL INTERNAL SUPPORT TRANSFERS OUT 788001 Transfers Out TOTAL TRANSFERS OUT BUDGETED EQUITY ADJUSTMENTS 796500 Budgeted Equity Adjustments TOTAL BUDGETED EQUITY ADJUSTMENTS TOTAL EXPENDITURES COUNTY OF OAKLAND September, Fiscal Year 2021 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 09/30/2021 Fund: 50800 - Parks and Recreation 2021 2021 Variance with Adopted Amended 2021 Amended Budget Budget YTD Actuals Budget Percentage 28,950.00 28,950.00 15,750.96 13,199.04 54.41% 252,050.00 308,551.00 308,550.67 0.33 100.00% 78,500.00 78,000.00 32,392.97 45,607.03 41.53% 89,820.00 88,820.00 55,065.71 33,754.29 62.00% 410,754.00 409,454.00 320,953.64 88,500.36 78.39% 130,820.00 130,020.00 132,163.44 (2,143.44) 101.65% 1, 616, 221.00 1, 666, 322.00 1,485, 777.43 180, 544.57 89.17% 1, 616, 221.00 1, 666, 322.00 1,485, 777.43 180, 544.57 30,000.00 38,606.00 36,437.46 2,168.54 94.38% 30,000.00 38,606.00 36,437.46 2,168.54 94.38% - 3,099,614.00 - 3,099,614.00 0.00% 3,099,614.00 3,099,614.00 0.00% 28,082,762.00 33,260,308.00 26,321,007.46 6,939,300.54