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Home My WebLink AboutAgendas/Packets - 2022.04.06 - 40419OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Oakland County Parks Activity Center, 2800 Watkins Lake Rd, Waterford 48328 Wednesday, April 6, 2022 @ 2:00 pm Gary McGillivray, Chairperson Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes - March 2, 2022 Public Comment PRESENTATIONS/RECOGNITIONS: A Introduction of Ashley Jenkins B Introduction of Kristen Kittell COMMUNICATIONS/REPORTS: C Springfield Oaks - Mill Pond Dam Removal & Restoration Update D Asset Prioritization Evaluation Model REGULAR AGENDA: 1 Multiple Park Locations - Invasive Species Management 2 Independence Oaks - Site Access Agreement - Verizon Wireless Cell Tower 3 Waterford Oaks - 2022 License Agreement with O.C. BMX 4 Natural Resources Stewardship Program - Project Recommendations 5 Community Grant Program - Parks and Trails - Project Recommendations 6 FY2022 Capital Equipment Amendment and ADA Golf Cart Purchases 7 Equipment Purchases 8 Holly Oaks - Free DNR Weekend at Holly Oaks - ORV Park UNFINISHED BUSINESS: NEW & MISCELLANEOUS BUSINESS 9 Director's Report 10 Executive Committee Update 11 Parks Commission Visioning Workshop (Tentatively Scheduled at 3: 00 p.m) ACTION REOUIRED PRESENTER(S) / PHONE # Informational Stephanie Mackey / 431-1268 Informational Mike Donnellon / 343-6290 ACTION REOUIRED PRESENTER(S) / PHONE # Informational Zachary Crane / 240-1079 Informational Donna Folland / 736-9087 ACTION REOUIRED PRESENTER(S) / PHONE # Approval Kegan Schildberg / 467-4716 Approval Phil Castonia / 858-0909 Approval Jim Dunleavy / 343-6224 Approval Melissa Prowse / 249-2801 Approval Melissa Prowse / 249-2801 Approval Tom Hughes / 343-1011 Approval Chris Ward / 858-4944 Approval Jim Dunleavy / 343-6224 ACTION REOUIRED PRESENTER(S) / PHONE # ACTION REOUIRED PRESENTER(S) / PHONE # Informational Chris Ward / 858-4944 Informational Gary McGillivray / 709-0359 Informational Donna Folland / 736-9087 ANNOUNCEMENTS ADJOURNMENT TO: April 20, 2022 (Budget Study Session) at 2:00 p.m. or to the Call of the Chair RETURN TO AGENDA OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 Christine Long J. David VanderVeen REGULAR MEETING Yolanda Charles Vice Chairman Gary R. McGillivray, Chairman Amanda Herzog Andrea LaFontaine Ebony Bagley Jim Nash Secretary March 2, 2022 Nancy Quarles Lance Stokes Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:04 p.m. in the Oakland County Parks Activity Center. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Christine Long, Yolanda Charles, Amanda Herzog, Andrea LaFontaine, Jim Nash, Nancy Quarles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Ebony Bagley OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Phil Castonia, Manager -Operations & Maintenance Melissa Prowse, Manager -Planning & Community Services Mike Donnellon, Chief -Facilities Maintenance & Development Jim Dunleavy, Chief -Park Operations & Maint. — North District Tom Hughes, Chief -Park Operations & Maint. — South District Brandy Sotke-Boyd, Chief -Recreation Programs & Services Zachary Crane, Project Manager Engineer Mark Adams, Architectural Engineer Aaron Stepp, Supervisor -Business Systems Desiree Stanfield, Supervisor -Marketing & Communications Kegan Schildberg, Parks Crew Chief Sean Zera, Parks Project Advisor Jami Monte, Executive Secretary Shannon Kenny, Technical Office Specialist PURCHASING Andy Krumwiede, Buyer APPROVAL OF AGENDA Chairman McGillivray proposed to amend the agenda as follows: 1. Insert the "Holly Oaks Boundary Fencing" as Item 7 under the Regular Agenda. 2. Renumber Item 7, Director's Report, to Item 8. 3. Renumber Item 8, Executive Committee Update, to Item 9. Charles moved to approve the agenda, as amended. Seconded by Quarles. Motion carried on a voice vote with Stokes absent. APPROVAL OF MINUTES Long moved to approve the minutes of February 10, 2022, as presented. Seconded by Nash. Motion carried on a voice vote with Stokes absent. March 2, 2022 Page 2 PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Holly Oaks ORV Park Update Melissa Prowse provided an update regarding the operations of the Holly Oaks ORV Park. COMMUNICATIONS/REPORTS, None. CONSENT AGENDA ITEMS 1. Natural Resources — Independence Oaks Sprinq Prescribed Burn Long moved to approve Natural Resources — Independence Oaks Spring Prescribed Burn, as presented. Seconded by Herzog. Motion carried unanimously on a roll call vote. REGULAR AGENDA ITEMS 2. Law Enforcement Services Contract with Oakland Countv Sheriff's Office Phil Castonia stated that the contract is close to being finalized, but negotiations are still underway. Since the current contract expires on March 31, 2022, Chairman McGillivray requested that the Commission authorize him to sign the contract once it has been finalized so there is no gap in law enforcement services for the Parks. Charles moved to authorize Chairman McGillivray to sign the Law Enforcement Services Contract with Oakland County Sheriff's Office, upon finalization. Seconded by Nash. Motion carried on a roll call vote with Long voting no. 3. Holly Oaks — ORV Parkina Lot — Phase II Long moved to approve the Holly Oaks — ORV Parking Lot — Phase ll, as presented. Seconded by LaFontaine. Motion carried on a roll call vote with Charles and Stokes voting no. 4. Red Oaks — Golf Course Irriaation Pump Repair VanderVeen moved to approve the Red Oaks — Golf Course Irrigation Pump Repair, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 5. Addison Oaks Oakland Astronomv Club Aareement LaFontaine moved to approve the Addison Oaks Oakland Astronomy Club Agreement, as presented. Seconded by Nash. March 2, 2022 Page 3 Motion carried unanimously on a roll call vote. 6. Renewal of Candidate Conservation Aareement with MDNR for EMR Herzog moved to approve the Renewal of Candidate Conservation Agreement with MDNR for EMR, as presented. Seconded by Long. Motion carried unanimously on a roll call vote. 7. Holly Oaks Boundary Fencinq Nash moved to approve the Holly Oaks Boundary Fencing, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 8. Director's Report Director Ward provided an overview of his report and Desiree Stanfield provided an update on Communications and Marketing efforts. VanderVeen moved to receive and file the Director's Report. Seconded by Nash. Motion carried unanimously on a roll call vote. 9. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on February 15, 2022. He also stated that the Parks Commission Visioning Workshop will be added to the April 6t" Oakland County Parks and Recreation Commission regular meeting agenda, and asked the Commissioners to make sure they complete their Visioning Survey as soon as possible. /_\0Iki[o11] ki[41=IihlEll 61l1&'f/_\11i1L6111NkiILyilEll kil11 At 3:28 p.m., there being no further business to come before the Commission, the meeting was adjourned to April 6, 2022 or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: C Department: Facilities Maintenance & Development From: Zach Crane, Project Manager Subject: Springfield Oaks — Davisburg Mill Pond Dam — Removal & Restoration Project Update INTRODUCTION AND HISTORY Staff received project conceptual approval at the September 1st, 2021 OCPR Commission Meeting to proceed with final construction drawings and specifications for bidding the mill pond dam removal and restoration project. Bids were released through Oakland County Purchasing on February 22nd, 2022 and an on -site pre -bid meeting was conducted on March 2nd, 2022 with nine vendors attending. A total of four bids were submitted to Oakland County Purchasing on March 22nd, 2022. Submitted bidders pricing was 40-55% percent higher than the conceptual approved budget/engineers estimate of cost at the September 2021 OCPR commission meeting. Staff is currently reviewing additional funding options with Road Commission for Oakland County (RCOC), Charter Township of Springfield (CTS) and several of our grant funding agencies. Through Oakland County Purchasing, OCPR/CTS/RCOC staff and consultants are currently vetting submitted vendors with post -bid follow up questions and potential interviews. Staff anticipates providing a recommendation to the Commission in May. STAFF RECOMMENDATION Informational RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: D Department: Planning & Resource Development From: Donna Folland, Supervisor of Planning & Resource Development Subject: Project Prioritization Model Summary - information INTRODUCTION AND HISTORY The purpose of the Project Prioritization Model is to support the Parks Commission to make decisions regarding assets and facilities that are grounded in community need, equitable distribution of services, environmental sustainability, and fiscal sustainability of the organization; therefore, focusing our investments where they will have the greatest impact on the health and resilience of our communities. The Project Prioritization Model considers four elements: ■ Equity Opportunity: Where is the asset located within Oakland County and is there an opportunity to have a positive impact on the health and well-being of underserved and underinvested communities? ■ Asset Services: How does the asset serve within the park system? Do the services supported by the asset meet targets? And what is the condition of the asset? ■ Project Urgency: Does the proposed project address critical systems (roofs, HVAC, etc.), health and safety risks, or compliance issues? • Project Strategic Alignment: How does the proposed project align with the strategic vision and values of the Parks Commission? The Model is a work in process. It has been developed by Planning staff and reviewed with the staff Collaborative Management Team (CMT) multiple times and with the Executive Committee on March 14, 2022. The Model will be tested on the list of FY2023 proposed Capital Improvement Program projects prior to presenting the list to the Parks Commission. The list of proposed CIP projects will include information and recommendations resulting from the Prioritization Model. ATTACHMENTS Project Prioritization Model Summary ZAKLAND Project Prioritization Model COUNTY PARKS Summary for Parks Commission — April 6, 2022 Purpose Make decisions regarding assets and facilities that are grounded in community need, equitable distribution of services, environmental sustainability, and fiscal sustainability of the organization; therefore, focusing our investments where they will have the greatest positive impact on the health and resilience of our communities. Flow: Development of Model to Delivery of Results -Planning Unit proposes model *Executive Team reviews model -Planning Unit tests model with a diverse sample of assets and projects -Executive Team review tests -Planning Unit adjust model per discussion with Executive Team *Executive Committee reviews Proposal ModelDelivery of ResultsImplementation *First focus on facilities identified *Executive Team determines final in proposed Asset Management format of Summary Results Project List •Executive Committee reviews *Planning Unit performs data •Updated Asset Management analysis Project List supported by •CMT discusses questions that Prioritization Model Results is influence use of data analysis and submitted to the Parks makes recommendations. Commission *Planning Unit drafts Summary Results •CMT reviews Summary Results and potentially adjusts Project List to be supported by Prioritization Model Results Priority recommendations can be made using existing data and staff knowledge in the following components: Analysis of each component has three parts: ■ Data inputs ■ Questions ■ Strategy Composite recommendation to Parks Commission incorporates all component strategies ■ Do project as soon as possible ■ Do project in next fiscal year ■ Do project within next five years ■ Re-evaluate project within next five years ■ Retain project on file but do not schedule ■ Do not implement this project Update: 3/29/2022 Page 1 of 3 QAKLAND COUNTY PARKS Equity Opportunity Project Prioritization Model Summary for Parks Commission — April 6, 2022 The purpose of the Equity Opportunity analysis is to build our decision -making foundation on an understanding of the communities surrounding the park. This geography is identified as the area within a 10-minute drive of the park. Communities that may have a history of underinvestment in parks and recreation are lower income households and communities of color. People in poverty are at a greater risk for poor health outcomes and may benefit from greater investment in parks and recreation. Communities of color have historically been underinvested in infrastructure and targeted for industrial installations that result in community stress and poor health outcomes. Equity evaluation gives us an opportunity to focus our investments where they will have the greatest impact on community health and well-being. Data Inputs ■ Community density ■ Median household income ■ % Non -White population ■ % Hispanic population ■ HUD Qualified Census Tracts For proposed new parks: ■ Gaps in 10-minute walkability or 10-minute drivability (depending on population density) Asset Services Questions Do we know anything about the communities surrounding the park that contradicts the data analysis results? Is this a proposed new park? If so, does it fill a gap in 10-minute walkability (for communities with greater population density) or a gap in 10-minute drivability (for communities with less population density) Strategy ■ Strong opportunity to advance community equity ■ Lower opportunity to advance community equity The purpose of the Asset Services analysis is to understand the services that are supported by the asset and the role of the asset and its services within the context of the countywide provision of parks and recreation. The Asset Services evaluation gives us an opportunity to focus our investments on assets that are or have the potential to deliver needed services and have a positive impact on our communities. It also gives us the opportunity to look at alternatives for the asset and potentially make changes that increase its effectiveness or to remove it from service if it is not feasible to repurpose. The Asset Services analysis includes information about the physical condition of the asset and the investment required to improve its condition and the urgency of these investments. Data Inputs ■ Service Strategies o Alternative coverage o Priority Investment Ranking (Community Needs Assessment) o Targets met/not met (KPIs) ■ Facility Condition Index ■ Critical Systems analysis Questions Compile the service strategies, facility condition, and critical systems analysis into a composite Asset Services strategy that considers the overall condition of the asset as well as the services supported by the asset. Strategy ■ Maintain ■ Invest ■ Evaluate to Invest or Divest ■ Divest Update: 3/29/2022 Page 2 of 3 OZ AKLAND COUNTY PARKS Project Prioritization Model Summary for Parks Commission — April 6, 2022 Project Urgency The purpose of determining Project Urgency is to determine if there is risk involved in not doing the proposed project and the extent of that risk. Data Inputs ■ Critical systems: age and expected life of roofs, HVAC system, doors, and windows ■ Health and safety: Asset Management Project Priority 1 ■ Regulatory compliance: Asset Management Project Priority 2 Questions Is the project urgent, preventative, or not impactful to one or more of the following? ■ Critical systems ■ Health and safety ■ Regulatory compliance Strategy ■ Not urgent — no impact on critical systems, health & safety, or regulatory compliance ■ Preventative — action will maintain asset to prevent critical system failure, health & safety risk, or regulatory non-compliance ■ Urgent — asset is now in or at risk for critical system failure and/or health & safety, or is non -compliant with regulations Project Strategic Alignment The purpose of determining Project Strategic Alignment is to identify how the proposed project aligns with the strategic vision and goals of the Parks Commission (under development). Data Inputs ■ ADA Transition Plan ■ Park attendance statistics and demographics ■ Energy usage ■ Carbon emissions ■ Impacts on watershed and natural communities Questions How will the project impact the following? ■ Access to people of all abilities ■ Equitable access to parks and recreation ■ Energy efficiency ■ Carbon neutrality ■ Climate resilience Strategy ■ Negative impacts on strategic priorities ■ No impacts on strategic priorities ■ Minimal positive impacts on strategic priorities ■ Advances strategic priorities Update: 3/29/2022 Page 3 of 3 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda # Department: Facilities Maintenance- Natural Resources From: Melissa Prowse — Manager — Parks and Recreation Subject: Motion to Approve Natural Resources FY2022 Contracted Invasive Species Treatments INTRODUCTION AND HISTORY As part of the Oakland County Parks & Recreation — Natural Resources Management (NR) program, staff plan to invest $200,525.00 in budgeted funds for approximately 350 acres of invasive species treatments at Addison, Highland, Rose, Independence, and Orion Oaks. Proposed work in each of these parks will exceed $20,000 and therefore require OCPRC approval. The proposed treatments are for populations of Swallowwort spp., Honeysuckle Spp., Autumn Olive, and Asian Bittersweet in high quality wetland habitats, forests, and grassland restoration areas. These areas have been managed as part of an ongoing natural area restoration program since 2007. Approved contractors will also treat 150 acres of invasive species at Springfield and Waterford Oaks for amounts that total less than $20,000 per park and therefore do not require OCPRC approval. The proposed work will be completed by annual blanket contractor(s) Cardno of West Olive, MI. and Plantwise LLC. FUNDING NR has $501,000 budgeted for Natural Areas Stewardship, including prescribed burning and invasive species spraying, in 2022. Approval is requested for cost centers that exceed $20,000 and are outlined below: Park NTE Addison $ 60,000.00 Orion $ 27,025.00 Independence $ 32,000.00 Rose $ 39,550.00 Highland $ 34,750.00 ATTACHMENTS • Attachment A — Addison Oaks Treatment Map • Attachment B — Highland Oaks Treatment Map • Attachment C — Independence Oaks Treatment Map • Attachment D — Orion Oaks Treatment Map • Attachment E — Rose Oaks Treatment Map STAFF RECOMMENDATION Staff recommends approval to award Cardno of West Olive, MI and Plantwise LLC. the priority invasive species control work for a not to exceed project amount of $200,525.00 as budgeted in the FY2022 Natural Resources Maintenance Program, as follows: Park Plantwise NTE Cardno NTE Park total Addison $ 60,000.00 $ - $ 60,000.00 Orion $ 12,025.00 $ 15,000.00 $ 27,025.00 Independence $ 7,000.00 $ 25,000.00 $ 32,000.00 Rose $ 14,550.00 $ 25,000.00 $ 39,550.00 Highland $ - $ 34,750.00 $ 34,750.00 Total $ 200,525.00 MOTION Move to award Cardno of West Olive, MI and Plantwise LLC. the priority invasive species control work for a not to exceed project amount of $200,525.00 as budgeted in the FY2022 Natural Resources Maintenance Program, as follows: Park Plantwise NTE Cardno NTE Park total Addison $ 60,000.00 $ - $ 60,000.00 Orion $ 12,025.00 $ 15,000.00 $ 27,025.00 Independence $ 7,000.00 $ 25,000.00 $ 32,000.00 Rose $ 14,550.00 $ 25,000.00 $ 39,550.00 Highland $ - $ 34,750.00 $ 34,750.00 Total $ 200,525.00 k 4t y E6 ——-—r _�� l � y _, � ��,t:. �..IN , -. -_ to • � (`;:" .. • . y FT a_.. . 1 GAKLAND COUNTY PARKS 4M e Y W# a Addison Oaks 1480 W Romeo Road Leonard, MI 48367 -2022 Treatment Units - Ell Streams — Permanent ...... Temporary Park = Park Boundary Trail Mountain Bike Only Multi -Use + Railroad 2022 Project Units PRP 0 Contractor - Plantwise N 2017 Aerial Photo I I I I I _(k_ 0 10,000 20,000 Feet Oakland County Parks and Recreation Chris Ward, Executive Director 2800 Watkins Lake Road Waterford, MI 248-858-0906 —.0aklandCountyParks.com Revision-312412022 "The information that has been provided herewith has been compiled from recorded deetls, plats, lax maps, surveys antl public record,, It is not, legally recorded map or rvey and is not mlt ,, ed to be used as one Users shoultl consult the information sources mentioned above when questions apse" GAKLAND COUNTY PARKS • at X Highland Oaks 6555 Milford Road Highland MI 48442 -2022 Treatment Units - Streams Permanent Temporary Park = Park Boundary Trail Mountain Bike Only Multi -Use + Railroad 2022 Project Units PRP 0 Contractor - Cardno N 2017 Aerial Photo I � I � I _(k_ 0 10,000 20,000 Feet Oakland County Parks and Recreation Chris Ward, Executive Director 2800 Watkins Lake Road Waterford, MI 248-858-0906 —.0aklandCountyParks.com Revision-312412022 "The information that has been provided herewith has been compiled from recorded deetls, plats, lax maps, surveys antl public recortls. It is not a legally recorded map or rvey and is not mlt ,, ed to be used as one Users should consult the information sources mentioned above when questions apse" t I GAKLAND COUNTY PARKS r % a Independence Oaks 9501 Sashabaw Road Clarkston, MI 48348 -2022 Treatment Units - Streams Permanent Temporary Park Q Park Boundary Trail Mountain Bike Only Multi -Use t Railroad 2022 Project Units PRP 0 Contractor - Cardno —] Contractor - Plantwise N 2017 Aerial Photo I � 0 10,000 20,000 Feet Oakland County Parks and Recreation Chris Ward, Executive Director 2800 Watkins Lake Road Waterford, MI 248-858-0906 —.0aklandCountyParks.corn Revision-312412022 Then.—t on that has been p—ded herewith has been comp led from recorded deeds plats tax maps surveys a,d pubic records. It-s not a legally mc.,ded map or rvey and m not mtended to be used as one Users should consn consort the'nf.—ti sources meet—d above when quest—, arse GAKLAND COUNTY PARKS r • at Orion Oaks 2301 W Clarkston Road Lake Orion, MI 48360 -2022 Treatment Units - Streams — Permanent ...... Temporary Park Park Boundary Trail Mountain Bike Only Multi -Use Railroad 2022 Project Units PRP 0 Contractor - Cardno 0 Contractor - Plantwise N 2017 Aerial Photo I � I � I_(k_ 0 10,000 20,000 Feet Oakland County Parks and Recreation Chris Ward, Executive Director 2800 Watkins Lake Road Waterford, MI 248-858-0906 —.0aklandCountyParks.com Revision-312412022 "The information that has been provided herewith has been compiled from recorded deetls, plats, lax maps, surveys a d public recortls. It is not a legally recorded map or rvey and is not mlt ,, ed to be used as one Users shoultl consult the information sources mentioned above when questions anse" ONKLAND COUNTY PARKS 1 W# a Rose Oaks 10400 Fish Lake Road Holly, MI 48442 -2022 Treatment Units - Streams Permanent Temporary Park Q Park Boundary Trail Mountain Bike Only Multi -Use + Railroad 2022 Project Units PRP 0 Contractor - Cardno 0 Contractor - Plantwise M N 2017 Aerial Photo I I I I I _(k_ 0 10,000 20,000 Feet Oakland County Parks and Recreation Chris Ward, Executive Director 2800 Watkins Lake Road Waterford, MI 248-858-0906 —.0aklandCountyParks com Rewzlon-312412022 The'nformaton that has been p—ded herewith has been comp led from recorded deeds plats tax maps surveysantl pubicrecord,,It-s not, legally recorded mapor rvey and's not'ntentled to be used as one Users should consult lhe'nformat'on sources mentioned above when quest ons ar se RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Administration From: Phil Castonia, P&R Manager — Operations, Maintenance, & Engineering Subject: Independence Oaks - Site Access Agreement - Verizon Wireless Cell Tower INTRODUCTION AND HISTORY Verizon Wireless has contacted Oakland County Parks and Recreation on the feasibility of constructing a cell tower at Independence Oaks County Park. Staff has met with representatives of Verizon to discuss the ideal location. We have a tentative location proposed near the maintenance yard that Verizon will be investigating further. To keep the process moving forward the next step is to grant Verizon Wireless the attached "Site Access Agreement". This will allow them to come onsite and perform further due diligence to ensure the site and property is sufficient for their tower. This agreement has been reviewed and approved by Corporation Counsel. A lease agreement will be brought to the Commission if successful negotiations occur in the future. ATTACHMENTS Site Access Agreement — County of Oakland and Verizon Wireless — Independence Oaks Drawing and Map of Proposed Tower Location STAFF RECOMMENDATION Staff recommends approving the site access agreement as presented. MOTION Move to approve the site access agreement between Verizon Wireless and County of Oakland for Independence Oaks County Park. SHAPPIE ROAD , '-- ' CENTER W 1/4 CORNER SECTION 3, SECTION 3, o T4N, R9E T4N, R9E I N 26L / SE 1/4 OF I SITE SECTION 4 SW 1/4 OF SE 1/4 SW 1/4 OF I OF SECTION 3 •, Q I SECTION 4 RNER +SECT S 1/4 CORNER SECTION 3,T4N T4N, R9E _ R9E3 I N E1/2 OF NE 1/4 OF NW 1/4 OF SECTION 9 SECTION 9 I I I I OVERALL PARCEL SKETCH 1-ALE: 1 —100 -77- ` -- MATCH LINE BELOW 21GHT EX. PINE II TREES EX. LANDSCAPE II MATERIAL STORAGE AREA L 1 PROPOSED 25' WIDE I' EASEMENT FOR INGRESS/EGRESS I I EX. PINE TREES r .yj I'I EX GRAVEL DRIVE �1 la 4EX UILDINGZONED: REC (RECREATION) EX CMP CULVERT W INV=1039.19 I o \ E IN V=104269 1 EX GRAVEL EX FUEL TANK ON CONC. PAD W/ UG_ BOLLARDS (GAS FILL UP STATION) EX BUILDING CGIN I'o EX. CONC. EX. FORM MH RIM = 042.93 EX BIT. PARKING ~o PROPOSED 25' WIDE EASEMENT FOR INGRESS/EGRESS 1 I In EX. SPLIT RAIL FENCE- 70 9..T 1 •'00• oa EX. BIT. DRIVE / < 0 H 20 H 'Z010'TWIN EX TREES & BRUSH OH--* ' M \ o I '�E . TREE \ BRUSH EX TORNADO 05/N w SIREN t N nH—�0 H 0 u.Pl. EX UPLITY �. CABINET �= o �. o w I PROPOSED 197 FT. TALL MONOPOLE W/ TRIANGULAR ANTENNA FRAME 25 EX. TREES & BRUSH PROPOSED 10' WIDE �I x EASEMENT FOR I a PUBLIC UTILITIES I w o I f7" �• t N i'P y N AD7 �2EE p PROPOSED EQUIPMENT P 09'F CABINET ON CONC. o� 10 ?•18P PAD W/ GENERATOR \ j o' 9.11" • PROPOSED 25' WIDE / B"Pt P, EASEMENT FOR INGRESS/EGRESS J ,PROPOSED �� y RAVEL DRIVE PINE TREES EX GATE 1 I I II PROPOSED 25' WIDE EASEMENT FOR INGRESS/EGRESS II PIQ 1 � I W I �I / I I\L o EX. PINE TREES i G 44 0 aMw W m Q Q a > N I _MATCH LINE ABOVE •EFT— — SCALE: 1 " = 50' 0 5O 160 150 JU Know what5 belOW. Call before you dig. LEGEND --1038 EXIST CONTOUR -1038— PROP. CONTOUR x1038.2 EXIST SPOT ELEVATION 1 03820., PROP SPOT ELEVATION o U.P. EXIST. UTILITY POLE Q� GUY WIRE OH EXIST. OVERHEAD UTILITY LINE ,E EXIST. LIGHT POLE CULVERT a SIGN ®� TELEPHONE RISER • POST FENCE • SINGLE TREE TREE OR BRUSH LIMIT SECTION CORNER �F FOUND MONUMENT ,,,FIR FOUND IRON ROD CONTROL PT. TREE LEGEND •SO BOX ELDER • H HICKORY •M MAPLE • P PINE PROPOSED 2'(MAX).; EHS� —LIGHTNING ROD F' PROPOSED ANTENNA/FRAME w� PROPOSED MONOPOLE O d O O 0_ U 1- O F I� rn PROPOSED EQUIPMENT CABINETS / PROPOSED FENCE POLE & CABINETS ELEVATION SCALE 1" = 30' 17 o iv Manage�dTQrea r 55' 225' �► s Proposed jV9rizon Tower 'Ca tion 50' X 50' Area 2500`S uuare Feet Legend Independence Oaks County Park Proposed Verizon Tower U Area W ,• Independence Oaks County Park 9501 Sashabaw Road Clarkston, MI 48348 EASTERN MASSASAUGA RATTLESNAKE EMR LANDS - INDEPENDENCE OAKS a Managed Park Area 0 Unmanaged Park Area Proposed Project Area N QAKLAND Independence Oaks COUNTY PARKS Proposed Verizon Project Oakland County Parks and Recreation 2800 Watkins Lake Road EMIRLands Waterford8-858-0,06 248-868-0906 SHT. 1 OF 1 www.OakiandCountyParks.com VZW Site ID: 1320 — Sashabaw Road N / 700664 SITE ACCESS AGREEMENT This Site Access Agreement (this "Agreement") is executed by Cellco Partnership d/b/a Verizon Wireless (the "Licensee"), with a business address of 180 Washington Valley Road, Bedminster, NJ 07921, and County of Oakland, by and through the Oakland County Parks and Recreation Commission (the "Licensor") whose mailing address is 1200 N Telegraph Road, Pontiac MI 48341. BACKGROUND As part of Licensee's consideration of real property (the "Property") located at 9501 Sashabaw Road, Clarkston MI 48348, as more fully described in Exhibit "A", attached, for the placement, maintenance and use of a communications facility and appurtenant uses, the Licensor has agreed to grant to Licensee and other persons described herein, a license, to enter upon the Property to conduct activities to help Licensee assess the suitability of the Property for its intended use. These activities may include, among other things, environmental inspection, testing and sampling activities ("Site Investigations") at the Property. The purpose of this Agreement is to enter into a site access license governing the Site Investigations that may be conducted by Licensee's authorized agents, contractors, consultants, and employees. Licensee and Licensor agree as follows: 1. Authority to Grant a License. Licensor represents that it has the authority to grant the access allowed by this Agreement and that there is no need to obtain the approval or consent of any other party. The Licensor hereby grants a license to Licensee to conduct the Site Investigations. 2. Access to Property and Licensor's Consent. Licensor grants to Licensee and its agents, advisors, employees, consultants, representatives, and independent contractors, including environmental contractors and consultants hired directly or indirectly by Licensee (collectively, the "Licensee Representatives"), the right, but not the obligation, of ingress to, egress from, and access under, above, and through, the Property for the purpose of performing the Site Investigations. The Site Investigations are limited to, activities intended to (1) review environmental, safety, and health conditions;(2) conduct radio tests, including the placing of radio broadcast/receive equipment on the Property for necessary periods; (3) conduct physical, structural, and geotechnical testing; and (4) perform boundary and other surveys. These activities may, among other things, include the collection and testing of samples of soil, water, building materials, and other substances. Without limiting the generality of the foregoing, the Licensee Representatives may drill into the soil, drill through pavement, and remove reasonable amounts of soil. The Licensee Representatives shall undertake all activities on the Property in compliance with all applicable laws and shall use commercially reasonable efforts to minimize the extent and duration of any interference with Licensor's business operations on the Property. The cost of all such activities shall be the responsibility of Licensee (or the Licensee Representatives as arranged between the Licensee Representative and the Licensee) and not Licensor. VZW Site ID: 1320 — Sashabaw Road N / 700664 3. Advance Notice. Licensee or Licensee Representatives shall give Licensor at least twenty four (24) hours advance notice, either orally (by telephone or in person) or by electronic message of a planned activity that can reasonably be expected to require invasive activities into the Property's subsurface, including notice of the areas of the Property that are expected to be materially affected by any sampling or similar action. Licensee Representatives shall cooperate with Licensor to schedule the activities so as to minimize the extent and duration of any interference with Licensor's operations. 4. Sampling and Removal. Licensor shall cooperate with the Licensee Representatives regarding all sampling, removal, and related activities that Licensee Representatives desire to conduct on the Property. Licensor shall cooperate in locating buried utilities and improvements on the Property at the request of Licensee Representative and shall assist the Licensee Representatives in avoiding impacts to such buried or concealed features. At the Licensor's specific request, Licensee Representatives shall use commercially reasonable efforts to schedule its activities to avoid times of peak business activity on the Property. Licensor authorizes Licensee Representatives to obstruct temporarily, but for a reasonable period of time, access to, or use of, limited areas of the Property to conduct Site Investigations. Licensee Representatives may use any electrical or other utility outlets or connections on the Property to conduct its activities. Licensee Representatives shall split all samples with Licensor upon Licensor's request, so long as Licensor pays for any and all additional costs incurred by the Licensee Representatives in this regard. After completing the activities contemplated by this Agreement, Licensee or Licensee Representatives shall remove their equipment and restore any part of the Property that was affected by its activities to a condition that is reasonably similar to the condition of the Property at the time immediately preceding the commencement of said activities. 5. Indemnification/Insurance. (a) Licensee shall indemnify and hold harmless Licensor for any penalties, damages or costs that result from the negligence or willful misconduct, misrepresentation, or breach of warranty in this agreement by Licensee or Licensee representatives. (b) The indemnification in this agreement shall only apply if prompt notice is provided to the indemnifying party. The indemnity is conditioned on the following: (i) the indemnifying party has the opportunity to fully manage any indemnified matter as it deems appropriate (including any required remediation or defense of claims) with employees, agents, contractors, consultants, and attorneys of the indemnifying party's choosing and (ii) the reasonable cooperation of any indemnified party (including the signing of any properly completed forms that will allow for the continued current use of the property). (c) The site access granted to the Licensee and/or Licensee Representatives pursuant to this Agreement extends to any repair or restoration work required to remediate any damage to the Property that is indemnified pursuant to this Section. (d) Licensee shall and shall require all contractors and subcontractors entering the Property to obtain and maintain insurance as set forth in Exhibit B. Exhibit B is attached and incorporated into this Agreement. 6. Test Results. 2 VZW Site ID: 1320 — Sashabaw Road N / 700664 (a) Licensor understands and acknowledges that the environmental testing to be undertaken may create legal duties applicable to Licensor if conditions of pollution are discovered and that except to the extent required by law, neither Licensee nor Licensee Representatives have an obligation to report any test results or conditions to any party as a result of this Agreement. Licensee and Licensee Representatives will provide copies of test results to Licensor unless Licensor specifically requests, in writing, prior to the start of testing, not to receive the test results from Licensee's review. Licensor acknowledges that these tests are performed for Licensee's specific purposes and cannot be relied on by Licensor in any way as being accurate or sufficient for any purposes. Licensor agrees and acknowledges that it is not authorized to share, provide, disseminate, present, and/or make available the test results to any third party unless Licensor is required by law or receives a freedom -of - information request to which the test results are responsive. (b) In certain cases, test results regarding the environmental conditions of the property may result in a reporting obligation specific to Licensee or Licensee Representatives. In any of those cases, Licensee or Licensee Representative shall, if reasonably possible, notify Licensor at least twenty-four (24) hours prior to making the notification but in any case, within seventy-two (72) hours after making the notification to the appropriate agency. Licensor agrees that Licensee and Licensee Representatives bear no responsibility for the costs resulting from that reporting and that Licensee shall not become responsible for any conditions that it discovers during the Site Investigations. (c) Licensor acknowledges and agrees that any samples that are taken during the activities undertaken pursuant to this Agreement and any investigation -derived media (i.e., drill cuttings, well purge water) generated by the investigation may require off -site disposal based upon test results. Licensor agrees to execute all properly completed waste manifests or other documents required for proper disposal of test results. Licensor's obligation to sign any properly completed waste manifests or other documents required for proper disposal survives this Agreement so long as those items that require disposal were generated pursuant to this Agreement. The cost of off -site disposal of media will be paid for by Licensee or the appropriate Licensee Representative, not Licensor. (d) Licensee may use the results of the Site Investigations as it deems appropriate and may share the results with third parties, including, but not necessarily limited to attorneys, consultants, contractors, employees, and regulators. 7. Termination. This Agreement shall terminate automatically on the earlier of. (1) execution of a lease agreement for any part of the Property between Licensee and Licensor, or (2) a decision by Licensee that the site is unsuitable. 8. Waiver: Modification: Severabilitv. An extension, amendment, modification, cancellation, or termination of this Agreement will be valid and effective only if it is in writing and signed by each party to this Agreement, except as provided otherwise in this Agreement. In addition, a waiver of any duty, obligation, or responsibility of a party under this Agreement will be valid and effective only if it is evidenced by a writing signed by, or on behalf of, the party against whom the waiver or discharge is sought to be enforced. Whenever possible, each provision of this Agreement should be construed and interpreted so that it is valid and enforceable under applicable law. However, if a provision of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, that provision C VZW Site ID: 1320 — Sashabaw Road N / 700664 will be deemed severable from the remaining provisions of this Agreement and will not affect the validity, interpretation, or effect of the other provisions of this Agreement or the application of that provision to other circumstances in which it is valid and enforceable. 9. Assignment: Third Partv Beneficiaries. Neither the entry of this Agreement or any action taken by Licensee hereunder shall create any third -party beneficiary or third -party beneficiary rights. 10. Legal Matters. The validity, construction, enforcement, and interpretation ofthis Agreement are governed by the laws of the State where the Property is located and the federal laws of the United States of America. 11. Notices. Except for oral notices specifically authorized in this agreement, notices permitted by this Agreement will be valid only if such notice is in writing, delivered personally or by e-mail, telecopy, commercial courier, or first class, postage prepaid, United States mail (whether or not certified or registered and regardless of whether a return receipt is requested or received by the sender), and addressed by the sender to the intended recipient at its address set forth in the first paragraph of this Agreement, or to such other address as the intended recipient may designate by notice given to the sender in accordance with this section. A validly given notice, consent, demand, request, or approval will be effective on the earlier of its receipt, if delivered personally or by e-mail, telecopy, or commercial courier, or the third day after it is postmarked by the United States Postal Service, if delivered by first class, postage prepaid, United States mail. Each party promptly shall notify the other of any change in its mailing address or telephone contact number stated in this Agreement. 12. Complete Agreement: Survival. This Agreement records the entire understanding between the parties regarding the subjects addressed in it and supersedes any previous or contemporaneous agreement, understanding, or representation, oral or written, by either of them. 13. Execution and Effectiveness. The parties may execute this Agreement in counterparts. Each executed counterpart will constitute an original document, and all executed counterparts, together, will constitute the same agreement. This Agreement will become effective upon the last signatory's delivery of the fully executed document to the other party, and the last signatory shall fill in the EXECUTED date below prior to such delivery. Ld VZW Site ID: 1320 — Sashabaw Road N / 700664 EXECUTED: , 20 LICENSOR: By: Print Name: Title: Date: LICENSEE: Cellco partnership d/b/a Verizon Wireless By: Print Name: Title: Date: [SIGNATURE(S) OF LICENSEE REPRESENTATIVE(S) THAT WILL CONDUCT SITE INVESTIGATIONS ON FOLLOWING PAGE] VZW Site ID: 1320 — Sashabaw Road N / 700664 The undersigned "Licensee Representative" has reviewed this Agreement and hereby agrees to comply with all obligations pertaining to, and imposed on, Licensee Representatives contained herein. Agreed to and accepted by: By: Name: Title: Date: AM VZW Site ID: 1320 — Sashabaw Road N / 700664 EXHIBIT A LEGAL DESCRIPTION A portion of the Independence Oaks County park to be potentially used by Verizon Wireless for a telecommunications facility. 7 SHAPPIE ROAD , '-- ' CENTER W 1/4 CORNER SECTION 3, SECTION 3, o T4N, R9E T4N, R9E I N 26L / SE 1/4 OF I SITE SECTION 4 SW 1/4 OF SE 1/4 SW 1/4 OF I OF SECTION 3 •, Q I SECTION 4 RNER +SECT S 1/4 CORNER SECTION 3,T4N T4N, R9E _ R9E3 I N E1/2 OF NE 1/4 OF NW 1/4 OF SECTION 9 SECTION 9 I I I I OVERALL PARCEL SKETCH 1-ALE: 1 —100 -77- ` -- MATCH LINE BELOW 21GHT EX. PINE II TREES EX. LANDSCAPE II MATERIAL STORAGE AREA L 1 PROPOSED 25' WIDE I' EASEMENT FOR INGRESS/EGRESS I I EX. PINE TREES r .yj I'I EX GRAVEL DRIVE �1 la 4EX UILDINGZONED: REC (RECREATION) EX CMP CULVERT W INV=1039.19 I o \ E IN V=104269 1 EX GRAVEL EX FUEL TANK ON CONC. PAD W/ UG_ BOLLARDS (GAS FILL UP STATION) EX BUILDING CGIN I'o EX. CONC. EX. FORM MH RIM = 042.93 EX BIT. PARKING ~o PROPOSED 25' WIDE EASEMENT FOR INGRESS/EGRESS 1 I In EX. SPLIT RAIL FENCE- 70 9..T 1 •'00• oa EX. BIT. DRIVE / < 0 H 20 H 'Z010'TWIN EX TREES & BRUSH OH--* ' M \ o I '�E . TREE \ BRUSH EX TORNADO 05/N w SIREN t N nH—�0 H 0 u.Pl. EX UPLITY �. CABINET �= o �. o w I PROPOSED 197 FT. TALL MONOPOLE W/ TRIANGULAR ANTENNA FRAME 25 EX. TREES & BRUSH PROPOSED 10' WIDE �I x EASEMENT FOR I a PUBLIC UTILITIES I w o I f7" �• t N i'P y N AD7 �2EE p PROPOSED EQUIPMENT P 09'F CABINET ON CONC. o� 10 ?•18P PAD W/ GENERATOR \ j o' 9.11" • PROPOSED 25' WIDE / B"Pt P, EASEMENT FOR INGRESS/EGRESS J ,PROPOSED �� y RAVEL DRIVE PINE TREES EX GATE 1 I I II PROPOSED 25' WIDE EASEMENT FOR INGRESS/EGRESS II PIQ 1 � I W I �I / I I\L o EX. PINE TREES i G 44 0 aMw W m Q Q a > N I _MATCH LINE ABOVE •EFT— — SCALE: 1 " = 50' 0 5O 160 150 JU Know what5 belOW. Call before you dig. LEGEND --1038 EXIST CONTOUR -1038— PROP. CONTOUR x1038.2 EXIST SPOT ELEVATION 1 03820., PROP SPOT ELEVATION o U.P. EXIST. UTILITY POLE Q� GUY WIRE OH EXIST. OVERHEAD UTILITY LINE ,E EXIST. LIGHT POLE CULVERT a SIGN ®� TELEPHONE RISER • POST FENCE • SINGLE TREE TREE OR BRUSH LIMIT SECTION CORNER �F FOUND MONUMENT ,,,FIR FOUND IRON ROD CONTROL PT. TREE LEGEND •SO BOX ELDER • H HICKORY •M MAPLE • P PINE PROPOSED 2'(MAX).; EHS� —LIGHTNING ROD F' PROPOSED ANTENNA/FRAME w� PROPOSED MONOPOLE O d O O 0_ U 1- O F I� rn PROPOSED EQUIPMENT CABINETS / PROPOSED FENCE POLE & CABINETS ELEVATION SCALE 1" = 30' 17 o iv Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit B. Exhibit B is incorporated into this Agreement. EXHIBIT B - INSURANCE REOUIREMENTS A. Insurance Coverages. Licensee shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. 1. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) $2,000,000 General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages — As Needed ❑ Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guest with no charge. ❑ Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. ❑ Other: 3. Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no Licensee owners or employees. ❑ Fully Insured or State approved self -insurer. ❑ Sole Proprietors must submit a signed Sole Proprietor form. ❑ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC-337 Certificate of Exemption. 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non -owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non -owned automobiles utilized in the performance of this Agreement. B. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of Licensee. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. Licensee shall require their contractors or sub -contractors not protected under Licensee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of Licensee in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Park Operations From: James Dunleavy, Chief Parks Operations and Maintenance — North District Subject: Waterford Oaks BMX Volunteer Association License Agreement INTRODUCTION AND HISTORY The is a non-profit organization that has been assisting Park Staff with the Operation and Track Maintenance for over 30 years. The goal of the Waterford Oaks BMX Volunteer Association is to provide a trial operation of the Waterford Oaks BMX Track for the 2022 season. The Agreement will be evaluated in October 2022, or at the end of the 2022 season, and recommendations will be made by November 2022 to the OCPRC, by OCPR staff, regarding a possible agreement between OCPRC and Waterford Oaks BMX Volunteer Association to continue this agreement into the future. Waterford Oaks BMX Volunteer Association will manage and operate all races (including registration), race leagues, practices, open rides, bridge program, work bee's and concessions, as well as all race schedules, at the track. Waterford Oaks BMX Volunteer Association will coordinate the volunteers at the track, including coordinating stagers, starters, announcers, corner marshals, scorers, and gate operation during open rides and races. Gate operators will be trained and sign an acknowledgment form. Waterford Oaks BMX Volunteer Association will also maintain the dirt track Waterford Oaks Park Staff will maintain the grass and maintain weed control as needed ATTACHMENTS - Waterford Oaks BMX Volunteer Association Agreement STAFF RECOMMENDATION Staff recommends approving the license agreement between the Waterford Oaks BMX Association and Oakland County Parks for the use of the BMX track at Waterford Oaks. MOTION Move to approve the license agreement between the Waterford Oaks BMX Association and Oakland County Parks for the use of the BMX track at Waterford Oaks. License Agreement The Oakland County Parks and Recreation Commission (OCPRC) hereby grants a License for use of its property as set forth herein to: Name of Entity or Person ("Licensee"): O.C. BMX Address: 6082 South Edgeway. Grand Blanc, MI 48439 Contact Person: Josh Long Telephone Number: 810-964-1237 E-Mail Address: Ijosh2l@gmail.com For and in consideration of the issuance of this License, the Parties agree to the following terms and conditions: 1. Use of OCPRC Propertv. Licensee may only use the property described below for the purposes set forth in this Agreement. 1.1. Property. Waterford Oaks BMX Track located at Waterford Oaks County Park (1702 Scott Lake Road, Waterford, MI 48382), depicted on Exhibit A, which is incorporated and attached to this Agreement (the "Property"). 1.2. This Agreement sets forth the terms and conditions between OCPRC and Licensee for the Licensee's trial operation of the Waterford Oaks BMX Track for the 2022 season. The Agreement will be evaluated in October 2022, or at the end of the 2022 season, and recommendations will be made by December 2022 to the OCPRC, by OCPR staff, regarding a possible agreement between OCPRC and Licensee for continued operation of the Waterford Oaks BMX Track. 1.3. Term of Agreement. This Agreement shall begin on April 1, 2022 ("Effective Date"), and notwithstanding a license generally being terminable at the will of the licensor, and presuming no default by the Licensee in performance of any of the terms and conditions of this Agreement, which may cause the license to be immediately revoked, it shall end on December 31, 2022("Termination Date"). 1.4. Fee. Except as expressly provided otherwise in this Agreement, there is no fee charged under this Agreement, because of the savings to OCPRC by having the Licensee taking over the day-to-day operations of the track 1.5. Condition of Property. During this Agreement, Licensee shall keep the Property in good order, in a clean and safe condition, and free of trash. Except for normal wear and tear, Licensee's use of the Property shall not cause damage or waste to the Property and shall not disrupt OCPRC's operations on or around the Property. Licensee is responsible for putting all trash and debris into the appropriate receptacles. Page 1 of 15 1.6. Condition of Propertv upon end of Agreement. Except for normal wear and tear, at the expiration or termination of this Agreement, Licensee shall leave or return the Property in the same condition that Licensee found it. The Property must be clean and free of all trash and debris. Licensee shall remove of all of its personal property within thirty (30) days of expiration or termination of this Agreement. If Licensee does not remove its personal property within the thirty (30) day period, such property shall be deemed the property of OCPRC and OCPRC shall remove and dispose of it as OCPRC sees fit. Licensee shall be responsible for all costs incurred by OCPRC associated with the removal and disposal of Licensee's personal property. 1.7. Compliance with Law and Park Rules. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, must comply with all applicable federal, state, and local laws, regulations, and ordinances, the OCPRC Rules and Regulations, and the provisions of this Agreement. Failure to comply with this Section may result in the immediate termination of the use of the Property, without advance notice to Licensee at OCPRC's sole discretion. 1.8. Signs/Advertisement. Licensee shall not place any signs or advertisements on the Property without the prior written approval of the OCPRC Director or his/her designee. Licensee shall not use the Property in Licensee advertising or informational documents (either electronic or printed copies) without the prior written approval of the OCPRC Director or his/her designee. 1.9. Alterations, Additions, Changes to Propertv. Licensee shall not make any alterations, additions, or changes to the Property, outside of the approved 2022 Operations Plan (Exhibit C) without the prior written approval of the OCPRC Director or his/her designee. Exhibit C is incorporated into this Agreement. 1.10. Property AS IS. LICENSEE ACCEPTS THE PROPERTY "AS IS." LICENSEE ACKNOWLEDGES THAT LICENSEE HAD THE OPPORTUNITY TO INSPECT THE PROPERTY AND EITHER INSPECTED THE PROPERTY OR CHOSE NOT TO INSPECT THE PROPERTY. 1.11. No Smoking., Smoking is prohibited on the Property. 1.12. Alcohol Use on Propertv. 1.12.1. Licensee shall not sell or allow anyone to sell alcoholic beverages on the Property, unless prior written approval is given by OCPRC. 1.12.2. Alcoholic beverages may be consumed, served, and/or sold on the Property, subject to law and the OCPRC Rules and Regulations; except that there are no alcoholic beverages permitted at park beaches, waterparks, or waterpark parking lots. 1.12.3. BYLAW, NO ONE UNDER 21 MAY CONSUME OR TASTE ALCOHOLIC BEVERAGES ON THE PROPERTY OR OTHER COUNTY PROPERTY. LICENSEE AGREES AND WARRANTS THAT THERE SHALL BE NO SERVICE OR SALE TO Page 2 of 15 OR CONSUMPTION OF ALCOHOLIC BEVERAGES BY PERSONS UNDER AGE 21. 1.12.4. Licensee shall monitor service and consumption of alcoholic beverages at the Property. Licensee specifically acknowledges that it is solely liable for the service and consumption of any alcoholic beverages at the Property and that such liability shall extend to any aspect regarding the service or consumption of alcoholic beverages. 1.13. Non -Alcoholic Bevernes. Licensee acknowledges that County has an exclusive contract with a company to provide non-alcoholic beverages at the Facility and agrees to comply with such contract. Licensee shall purchase its non-alcoholic beverages through the company as directed by County. Upon request of Licensee, County shall provide a copy of the contract with the company to Licensee. At any time and without notice to Licensee, the County may change companies that provide non-alcoholic beverages. As permitted by the exclusive contract, if a customer requests non-alcoholic beverages that are not covered by the exclusive contract, Licensee may purchase such non-alcoholic beverages from another vendor. 2. Licensee Responsibilities. The following are Licensee's responsibilities under this Agreement: 2.1. Licensee will manage and operate all races (including registration), race leagues, practices, open rides, bridge program, volunteer workdays and concessions, as well as all race schedules, at the Property. 2.2. Licensee will coordinate the volunteers at the Property, including coordinating stagers, starters, announcers, corner marshals, scorers, and gate operation during open rides and races. Gate operators will be trained and sign an acknowledgment form. 2.3. Licensee will maintain the dirt track at the Property, which includes maintaining straights, lips, crowns, divot repair, removal of rocks/debris, and application of SoilTac (or like product). 2.4. Licensee is responsible for keeping the restroom facilities clean and in a usable condition. 2.5. Licensee is responsible for procurement of trophies and awards. 2.6. Licensee will register as the official "Track Operator' through USABMX. 2.7. Licensee will submit Track Operator Forms (TORFS) to USA BMX. 2.8. Licensee will participate in available webinars and trainings offered by USABMX. 2.9. Licensee may provide concessions, including bike & helmet rental, at the BMX track, if it so desires. Licensee may use the facilities located on the Property to provide concessions. If Licensee provides concessions, it is responsible for Page 3of15 obtaining all permits and licenses required for such service, including but not limited to a ServSafe certificate. Revenue generated from these concessions will be retained by Licensee. 2.10. Licensee will create and distributing marketing materials and content for the BMX Track. All materials must be reviewed and approved by OCPRC Director or his/her designee prior to their distribution. Any use of OCPRC logos/service marks shall be licensed to Licensee as set forth in Exhibit D and Licensee shall follow the OCPR Brand Standards Manual in Exhibit D. Exhibit D is incorporated into this Agreement. 2.11. Licensee will list/show OCPRC as a sponsor for races and special events at the BMX Track, as OCPRC is providing lawn maintenance and utilities for the BMX Track at no cost to Licensee. 2.12. Licensee will inform OCPRC of all BMX sponsors by providing sponsorship agreements or other documentation of sponsorship arrangements in accordance with the OCPRC Sponsorship Policy to the OCPRC Supervisor — Planning & Resource Development. 2.13. Licensee will assist in maintaining all existing OCPRC equipment and replace anything that is removed from the Property. OCPRC will provide Licensee with an inventory of BMX Track equipment. 2.14. Licensee no Agent or Emplovee of County/OCPRC. Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, shall not, in any manner, hold themselves out to be agents, or employees, of OCPRC or Oakland County, Michigan ("County"). Nothing in this Agreement is intended to establish an employer -employee relationship between the OCPRC and Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property. In no event, shall Licensee, including its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property, be deemed employees, agents, volunteers, or subcontractors of the County. Licensee shall ensure that its employees, agents, invitees, volunteers, subcontractors, and any other persons on the Property because of Licensee's use of the Property are apprised of their status and the limitations independent contractors have of this status. 2.15. Permits/Licenses. Licensee is responsible for and shall obtain, at its sole expense, all necessary licenses, permits, and other governmental approvals that are necessary for use of the Property, including a liquor license for the sale of alcoholic beverages (if the sale of alcoholic beverages is approved by OCPRC). 3. OCPRC Responsibilities. The following are OCPRC's responsibilities under this Agreement: Page 4 of 15 3.1. OCPRC will provide Licensee with preseason Emergency Action Plan training and gate training. 3.2. OCPRC may provide OCPR staff assistance, as available, for 2-4 scheduled volunteer workdays for 2022 season. 3.3. OCPRC will provide Licensee with access to 4 access/maintenance gates, concession building, announcing tower, and the starter gate closet to Licensee. 3.4. OCPRC will maintain grass and weed control, public address, lighting systems and utilities. 4. Liability/Assurances. 4.1. Damage to Countv or OCPRC Property. Licensee shall be responsible for any damage to the Property or to any County facility/property that is caused by Licensee, its employees, agents, invitees, volunteers, subcontractors, vendors, or any other persons on or at the Property because of Licensee's use of the Property. If there is more than one Licensee, they shall be jointly and severally liable for such damage. If damage occurs, OCPRC shall make the necessary repairs and/or replacements or cause a third party to make the necessary repairs and/or replacements. Licensee shall reimburse OCPRC the cost for repairing and/or replacing the damaged facilities/property. OCPRC shall invoice Licensee for such costs and Licensee shall pay such costs within thirty (30) days of receiving the bill. 4.2. Damage to Licensee's Propertv. Licensee shall be solely and entirely liable and responsible for any loss or damage resulting from fire, theft or other means to its personal property located, kept, or stored on the Property. 4.3. Liability for Claims. Licensee shall be solely liable and responsible for any Claims, as defined herein, occurring at or on the Property, which arise out of Licensee's or its employees, agents, invitees, volunteers, or subcontractors use of the Property. 4.4. Hazardous Material/Waste. Licensee shall not cause or allow any person or entity to discharge any hazardous material, waste, or debris on or around any OCPRC or County Property. 4.5. Indemnification. Licensee shall indemnify, hold harmless, and defend (at the County's election) the County, its Boards, Commissions, elected or appointed officials, and employees from any and all Claims that are incurred by or asserted against the County, its Boards, Commissions, elected or appointed officials, and employees by any person or entity which are alleged to have been caused by or found to arise from the acts, performances, errors, or omissions of Licensee or its employees, agents volunteers, subcontractors, invitees, or any other persons at or on the Property because of Licensee's use of the Property. 4.6. Definition of Claim. "Claim" means any loss; complaint; demand for relief or damages; lawsuit; cause of action; proceeding; judgment; penalty; costs or other Page 5of15 liability of any kind which is imposed on, incurred by, or asserted against the County or for which the County may become legally or contractually obligated to pay or defend against, whether commenced or threatened, including, but not limited to, reimbursement for reasonable attorney fees, mediation, facilitation, arbitration fees, witness fees, court costs, investigation expenses, litigation expenses, or amounts paid in settlement. 4.7. Reservation of Rights/Limitation of Liabilitv. In no event shall the County be liable for any consequential, incidental, indirect, special, and punitive or other damages arising out of this Agreement. This Agreement does not, and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, or other legal right, privilege, power, obligation, duty, or immunity of the County. 4.8. Attornev Fees. The County shall be entitled to reasonable costs and attorney fees from Licensee to enforce any provision of this Agreement. 4.9. Survival. Section 4 and the duties and obligations contained herein shall survive the expiration or termination of this Agreement. 5. Insurance. Licensee shall obtain and maintain insurance according to the specifications set forth in Exhibit B. Exhibit B is attached to and incorporated into this Agreement. 6. Termination. 6.1. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party for any reason. 7. No Interest in Property. Licensee, by virtue of this Agreement, shall have not have any title to or interest in the Property or any portion thereof. Licensee has not, does not, and will not claim any such title, interest, or any easement over the Property. This Agreement and/or any related affidavit or instrument shall not be recorded with the Oakland County Register of Deeds. OCPRC shall consider any such recording to be a slander of title. 8. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties. Notwithstanding the foregoing, Licensee shall not assign any portion of this Agreement without the prior written consent of OCPRC. 9. Waiver. Waiver of any term or condition under this Agreement must be in writing. No written waiver, in one or more instances, shall be deemed or construed as a continuing waiver of any term or condition of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 10. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise of any other remedies, all of which shall be cumulative. A Party shall have the right, in its sole discretion, to determine which remedies are to be exercised and in which order. 11. Amendments. This Agreement cannot be modified unless reduced to writing and signed by both Parties. Page 6 of 15 12. Severability. If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms or conditions shall remain in full force and effect. Notwithstanding the above, if Licensee's promise to indemnify, defend, and hold the County harmless is found illegal or invalid, Licensee shall contribute the maximum it is permitted to pay by law toward the payment and satisfaction of any Claims against the County. 13. No Third -Party Beneficiaries. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to be indemnified, right to be subrogated to the Parties' right in this Agreement, or any other right in favor of any other person or entity. 14. Governing Law. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 15. Counterparts. This Agreement may be executed in one or more counterparts, including facsimile copies, each of which shall be deemed an original, but all of which shall together constitute one instrument. 16. Entire Agreement. This Agreement sets forth all covenants, promises, agreements, conditions, and understandings between the Parties concerning the use of the Property and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between the Parties other than are herein set forth. 17. Authorization. The Parties represent that their respective signatories have the requisite authority to execute and bind them to the duties and responsibilities contained herein. APPROVED AND AUTHORIZED BY LICENSEE: NAME: TITLE: DATE: SIGNATURE Revised 03/18/2022 APPROVED AND AUTHORIZED BY OCPRC: NAME: TITLE: DATE: SIGNATURE Page 7 of 15 Legend Waterford Oaks N �AKLAND O Waterford Oaks County Park ® Existing Gale BMX Agreement 2022 COUNTY I PARKS �.� BMX Track -Existing Fence *TrackLocation Waterford Oaks County Park 0,kl—IC,--Park—ndR,,reason ns 2800 Watkins Lake Road 2e00Wa'f"d'kMj eRoad Existing Fence za,,JC...ty Waterford, MI 48328 SHT. 1 OF 1 www.OaklanjCauntyPo rks.mm EXHIBIT B - INSURANCE REQUIREMENTS A. Insurance Coverages. Licensee shall provide and maintain, at its expense, all insurance as set forth below. The insurance shall be written for not less than any minimum coverage herein specified or required by law, whichever is greater. Commercial General Liability Insurance: with the following minimum limits: $1,000,000 Bodily Injury & Property Damage Each Occurrence Limit $1,000,000 Personal & Advertising Injury Limit $1,000,000 Products/Completed operations $5,000 Medical Expense (Any One Person) $2,000,000 General Aggregate Limit Commercial General Liability Insurance shall contain the following minimum coverages: • Occurrence Form • Premises/Operations • Personal and Advertising Injury • Independent Contractors • Broad Form Property Damage • (Blanket) Broad Form Contractual (including coverage for obligations assumed in this Agreement) 2. Supplemental Coverages — As Needed ❑ Host Liquor Liability Insurance with a limit of $1,000,000 each occurrence shall be required when alcohol is served to guest with no charge. ❑ Liquor Legal Liability Insurance with a limit of $1,000,000 each occurrence shall be required when a cash bar is present and/or alcohol is served by a Caterer. ❑ Other: 3. Workers' Compensation Insurance with limits statutorily required by any applicable Federal or State Law and Employers Liability insurance with limits of no less than $500,000 each accident, $500,000 disease each employee, and $500,000 disease policy limit. This requirement is waived if there are no Licensee owners or employees. ❑ Fully Insured or State approved self -insurer. ❑ Sole Proprietors must submit a signed Sole Proprietor form. ❑ Exempt entities, Partnerships, LLC, etc., must submit a State of Michigan form WC- 337 Certificate of Exemption. 4. Commercial Automobile Liability Insurance covering bodily injury or property damage arising out of the use of any owned, hired, or non -owned automobile with a combined single limits of $1,000,000 each accident. This requirement is waived if there are no company owned, hired or non -owned automobiles utilized in the performance of this Page 9 of 15 Agreement. B. General Insurance Provisions. All certificates of insurance and insurance policies shall contain the following provisions and/or clauses with evidence of same provided to the County of Oakland, 1200 North Telegraph Road, Pontiac, Michigan 48341: 1. All policies of insurance shall be on a primary, non-contributory basis with any other insurance and/or self-insurance carried by the County of Oakland. 2. The insurance company(s) issuing the policy or policies shall have no recourse against the County of Oakland for subrogation, payment of any premiums, deductibles, or assessments under any form of policy. 3. Any and all deductibles in the required insurance policies shall be assumed by and be at the sole risk of Licensee. 4. All policies must be endorsed to include a written waiver of subrogation in favor of the County of Oakland. 5. All insurance policies must be endorsed to name as Additional Insured: the County of Oakland and it officers, directors, employees, appointees and commissioners. 6. Licensee shall require their contractors or sub -contractors not protected under Licensee's insurance policies, to procure and maintain insurance with coverages, limits, provisions, and/or clauses equal to those required of Licensee in this Agreement. 7. Certificates of insurance must bear evidence of all required endorsements and clauses and must be provided no less than thirty (30) days prior to the event and/or use of the Property; provided however, if the Property is reserved less than thirty (30) days prior to the event and/or use of the Property, the insurance certificate must be provided three (3) business days prior to the event and/or use of the Property. 8. All policies of insurance required in this Agreement shall be issued by companies that are licensed and approved to do business in Michigan and shall have and maintain a minimum A.M. Best rating of A:V or greater. Page 10 of 15 EXHIBIT C — 2022 BMX OPERATIONS PLAN O.C. BMX President: Josh Long Active Board Members: John Pavlick, Matt Weick, Steve Berry, Ryan Hobbes, Shane McKinney, Cory Walser, Justin Waryas, Mark Fournier 1. Board Meetings a. Scheduled Monthly b. have been occurring since December 2021 and are being held on premise at Lookout Lodge c. Will continue at minimum monthly, more frequently should track activity require additional meetings d. Attendance has averaged 8 board members per meeting 2. Season Prep Items a. Track i. Regular grooming and maintenance of straightaway and corners ii. Gate tune up — fabrication/reinforcement iii. Starting hill structure — reinforce where wood rotting, paint/stain? iv. Paint "Kingsbury Corner" on asphalt turn in honor of W.O. local Todd Kingsbury, the founder of "Race for Life" V. Jump modifications to 41" straight (formerly known as a "rebuild") b. Concession i. We have volunteers who would like to permanently run concessions ii. Obtain proper permits iii. Purchase stock items (perishable & nonperishable) 1. Comply with Oakland County brand requirements c. Rentals i. Bikes? ii. Helmets? d. Awards i. Local races run as ribbon races 1. Reduce trophy costs 2. Still have trophies for 1st wins & move ups ii. Move up awards 1. Plaques 2. Available for day -of move up iii. Trophies for high -profile races 1. State qualifier 2. Gold Cup qualifier 3. "Challenge" races e. Office Equipment Page 11 of 15 i. Laptop ii. Printer + Paper iii. Payment capture source iv. Cash drawer 3. Practice & Race Schedule *DRAFT* a. Practice (formerly known as Open Ride) i. TBD b. Local Races i. Starting when track conditions permit, most likely 2nd or 3rd week of April ii. Concluding when track conditions deteriorate, most likely mid - November iii. Weekly, every Tuesday and Thursday iv. Ribbon races, except for 151 wins and Move ups V. *REQUIRES FURTHER COORDINATION WITH OTHER TRACKS TO AVOID CONFLICTS* c. State Qualifier i. Saturday, June 25tn d. Gold Cup Qualifier i. Sunday, June 26tn e. Race for Life: httr)s://www.voutube.com/watch?v=6irPfvPlYtc i. DATE TBD ii. This is the Leukemia fundraiser started by W.O. Local rider Todd Kingsbury over 40 years ago after he was diagnosed with leukemia but could still ride iii. Race for Life has raised millions of dollars over the years iv. We will attempt to get Todd's remaining family members to the track this year ... and future years V. Media opportunity for local TV and print news affiliates f. Challenge Races & Special Race Series *DRAFT/TBD* i. Fall Brawl (W.O. v Toledo Speedway) ii. Food Drive (W.O. v Capital City (Lansing)) iii. Heavy Pedalz Race Series 1. This is a well-known BMX fanzine and clothing brand 2. Will draw racers from beyond our typical local pool of riders 3. Will generate additional marketing exposure for W.O. 4. Clinics a. Carly Kane— Factory DK rider i. Saturday & Sunday, April 16, 17 b. Nic Long— US Olympian Page 12 of 15 i. Friday, June 24 1. Leads into our State Race on the 25th and Gold Cup on the 26th c. Jonnie Vance— Factory Supercross Rider i. DATE TBD d. Renato Silva —1994 World Championship Participant, current 51+ Expert #1 i. DATE TBD ii. Renato hasn't been back to W.O. since the 1994 Worlds 5. Beginners League a. Scheduled for: May 16—June 20 b. Expected new rider count: 20+ 6. Sponsorships a. Running total raised for 2022 season: $4,500 b. Currently committed sponsors: Dean Sellers Ford, Bowman Chevrolet, Arsenal Harley-Davidson, McLaren Oakland, Summit Dental Group, Next Home Showcase, Oakland County c. Target sponsors: General RV, Waterfall Jewelers, Gardner -White, and more 7. Communication Plan a. Email updates monthly i. Status update ii. Rider Counts iii. Issues / Ideas? b. Regularly scheduled check in meetings with the County (monthly/bi-monthly?) i. O.C. BMX to provide general updates on operations ii. County to provide feedback on BMX operations iii. Reconfirm continued adherence to Contract iv. Coordinate schedules / services (lawn, weed control, etc.) V. Open dialogue 1. Future of BMX within Oakland County a. Continued investment in current track location? b. Consideration of new location? c. Does county want BMX to continue beyond 2022? 2. New ideas Page 13 of 15 EXHIBIT D — USE OF SERVICEMARK/LOGO 1) OCPRC grants to Licensee the non-exclusive right to use its Servicemark/Logo (hereinafter "Mark"), described and listed in the Servicemark Guidelines (below), for programs and activities that are directly related to this Agreement. 2) The Mark may be used on: (Applicable if Checked): a) ❑ Printed materials b) ❑ Electronic materials c) ❑ Licensee's website: htti3://www.waterfordoaksbmx.com/ 2) Licensee shall not use the Mark for any other purpose. Licensee shall not provide copies to a third -party of any artwork provided by OCPRC and referenced in this Exhibit without the express consent of the OCPRC Director or his/her designee. 3) The Mark must be used by Licensee as shown in the Servicemark Guidelines, with no variations of color, font, or proportion. Licensee acknowledges that OCPRC/Oakland County has intellectual property rights in the Mark. Nothing in this Agreement gives Licensee any right, title, or interest in the Mark. Licensee may not take any action that will interfere with OCPRC/County's rights in the Mark. 4) OCPRC may terminate Licensee's rights under this Exhibit, if OCPRC notifies Licensee it has breached the terms of this Exhibit and Licensee fails to cure the breach within ten (10) business days of notice of breach. Following termination of this Exhibit, Licensee shall have ten (10) business days to remove the Mark from the materials and/or website authorized for use above. Licensee shall provide OCPRC with written confirmation that such actions have been taken. Upon termination of the Agreement, Licensee shall cease all use of the Mark. Page 14 of 15 Servicemark Guidelines The Guidelines for proper use of the Mark provided to the Licensee are as follows: PRIMARY LOGO Oakand County Parks and Recreation has one servicernar4 AL often referred to as a logo, that can he used interchangeably. III A servicemark is a ward. nanre, syoihot or any combination QAKLAND used to identify services. COUNTY PARKS This is the only logo that can be used. Oakland County parks and Recreation has registered its logo with the United States Patent and Trademark Office. LOGO VARIATIONS Logos should appear in full color when used in a full color design, whenever possible. However, if the publication requires a single -color version of the logo, choose either all -black, or all -white reversed out of black, process Slue or PM 354 Green block. LOGO ARTWORK The Oakland County Parks and Recreation logo is comprised of two stacked lines of outlined artwork logotype. The 'O' of Oakland, and the remaining artwork, is a custom designed lettering and should never be replaced by a font or any other typeface. MINIMUM CLEAR SPACE CoNAKD COUNTY PARKS vMLAND 0 uEn lamm Wirefrme outline, demo=at ng artwork co=rucbm 1/4 - - - - - - - - - - - - - - - - - - - To protect the integrity of Oakland County Parks and Recreatiods brand and achieve maximum recognition, GVAKLANDI it is important that no other graphic elements or logos be in direct contact with the OCPR logo artwork. I CO-UNW PARKS A containing box of at least 114 inch should always L — — — — — — — — — — J surround the logo artwork. Page 15 of 15 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Facilities Maintenance- Natural Resources From: Melissa Prowse, Manager of Parks and Recreation Subject: Motion to Approve 2022 Natural Resources Stewardship Program Project Prioritization List INTRODUCTION AND HISTORY For FY2022, a portion of the OCPR Natural Resources budget was allocated to high priority community invasive species and stewardship related projects across Oakland County. These projects are funded as a "New Initiative" of the 2020 millage and are intended to demonstrate best practices, treat high priority species, increase community awareness, and/or improve habitat. The funds are not meant to be inclusive of all invasive species related projects in Oakland County and projects will be managed by OCPR staff using existing Oakland County blanket contractors. Funds will not be distributed directly to communities. OCPRC reviewed and approved Project Guidance and Criteria for these projects at the November 2021 meeting and, subsequently, communities requested a variety of invasive species and stewardship related projects around the County. The attached Project Prioritization List outlines all the projects requested in a ranked order based on the approved Project Criteria and scored by OCPR Natural Resources staff and the Oakland County Cooperative Invasive Species Management Area (OC CISMA) treatment subcommittee, which is comprised of local community land managers with extensive experience in restoration and treatment projects. Funding estimates (in the estimated not to exceed budget column) are based on general information provided by the communities and quoted by Oakland County blanket contractor, Cardno. With approval of this list, OCPR staff will request specific quotes for highly ranked projects and will begin to fund projects in the order displayed on the list as the funding threshold allows. ATTACHMENTS 1. Spring 2022 Natural Resources Stewardship Program Prioritized Project List STAFF RECOMMENDATION The staff recommends approving the attached Prioritized Project List and allowing OCPR staff to quote and approve projects in the order listed. MOTION Move to approve the attached Prioritized Project List and allowing OCPR staff to quote and approve projects in the order listed. Invasive Species Community Treatment Stewardship Program Project Prioritization - 2022 Rank Project Name Project Location 1 Roadside Phragmites Treatments County -wide 2 Roadside Knotweed Treatments County -wide 3 Red Swamp Crayfish Surveys Clinton River Watershed 4 Roadside Surveys County -wide 5 Native Plant Giveaway County -wide 6 Lost Lake Nature Park Invasive Shrubs Oakland Township 7 Floodplain Restoration at Kimball Sanctuary Independence Township 8 Lost Lake Nature Preserve Prairie Restoratio Holly Township 9 Drayton Plains Nature Center Prescribed Bur Waterford Township 10 Butterfly Preserve Native Planting Springfield Township 11 Fish Lake Natural Area Invasive Treatment Holly Township 12 NOHLC Swallow -wort Treatment Springfield and Rose townshi 13 Buckthorn Treatment at Cedar Lake Presery Oxford Township 14 Stanley Park Knotweed Control White Lake Township 15 Prescribed Burn at Golden Preserve Springfield Township 16 Hickory Glen Tree Planting Commerce Township 17 Cranberry Lake Park Invasive Shrubs Oakland Township 18 Removing Invasive Species at the Bridge Vall Springfield Township 19 Phragmites Treatment at Golden Preserve Springfield Township 20 Jetbead Control at the Shiawassee Basin Pre: Springfield Township 21 Hawk Woods Phragmites Management Auburn Hills 22 Swallow -wort Control at Lost Lake Nature Pr Holly Township 23 Groveland Township Trails - Boot Brush Instz Groveland Township 24 Clawson Pedestrian Island Native Planting Clawson 25 Maple Glen Buckthorn Commerce Township 26 Ortonville Trailhead Boot Brushes Ortonville 27 Porcelainberry Control Bloomfield Hills 28 Buckthorn Educational Sign Beverly Hills 29 Boot Brushes for Tenhave Woods Nature PrE Royal Oak 30 Drayton Plains Nature Center Phragmites M Waterford Township 31 Fran Leaf Park Wetland Restoration Sign Keego Harbor 32 Lake Orion Knotweed Management Lake Orion Project Estimated Requestor Type Cost Cumulative OC CISMA/OC Parks Treatment $20,000 $20,000 OC CISMA/OC Parks Treatment $10,000 $30,000 OC CISMA/OC Parks Prevention $10,000 $40,000 OC CISMA/OC Parks Treatment $10,000 $50,000 OC CISMA/OC Parks Restoration $20,000 $70,000 Oakland Township Parks and Recreation Treatment $19,200 $89,200 North Oakland Headwaters Land Conservan Treatment $30,000 $119,200 Southeast Michigan Land Conservancy Restoration $6,000 $125,200 Waterford Township Parks and Recreation Restoration $5,500 $130,700 North Oakland Headwaters Land Conservan Restoration $10,500 $141,200 Holly Township Treatment $1,000 $142,200 North Oakland Headwaters Land Conservan Treatment $7,100 $149,300 Six Rivers Land Conservancy Treatment $2,500 $151,800 White Lake Township Treatment $700 $152,500 Six Rivers Land Conservancy Restoration $7,500 $160,000 Commerce Township Parks and Recreation Restoration $28,210 $188,210 Oakland Township Parks and Recreation Treatment $16,000 $204,210 Springfield Township Treatment $20,000 $224,210 Six Rivers Land Conservancy Treatment $1,800 $226,010 Springfield Township Treatment $2,000 $228,010 Auburn Hills Parks and Recreation Treatment $3,700 $231,710 Southeast Michigan Land Conservancy Treatment $550 $232,260 Groveland Township Prevention $1,200 $233,460 Clawson Restoration $3,830 $237,290 Commerce Township Parks and Recreation Treatment $7,000 $244,290 Ortonville Prevention $2,400 $246,690 Cranbrook Educational Community Treatment $1,000 $247,690 Beverly Hills Prevention $5,000 $252,690 Royal Oak Prevention $2,400 $255,090 Waterford Township Parks and Recreation Treatment $8,900 $263,990 Keego Harbor Prevention $5,000 $268,990 Lake Orion Treatment $1,000 $269,990 Updated: 3/24/2022 Invasive Species Community Treatment Stewardship Program Project Prioritization - 2022 Rank Project Name Project Location 33 Buckthorn Door Hangers Beverly Hills 34 Native Planting Areas in Heritage Park Farmington Hills 35 Long Park Aquatic Vegetation Commerce Township 36 Holly Heritage Farmstead - Planning Holly Township 37 Clarkston Invasive Species Project Clarkston 38 Gcarter Lake Aquatic Invasive Species Surve Rochester Hills 39 Invasive Knotweed Management Independence Township 40 Stanley Park Phragmites Control White Lake Township 41 Oakland University Phragmites Control Auburn Hills 42 Riverside Park Knotweed Management Beverly Hills 43 Rose township Introducing Native Plant Gar( Rose Township 44 Paint Creek Trail Invasive Species Treatment Lake Orion 45 Holly Heritage Farmstead - Invasive Managei Holly Township 46 Phragmites Treatment at marshbank Park West Bloomfield 47 Leonard Nature Park Invasive Species ManaEl Leonard 48 Invasive Species Management Plan - Farmin Farmington Hills 49 Invasive Species Treatment Lake George Addison Township 50 Polly Ann Trailway Invasive Species Control - Leonard 51 Paint Creek Trail Invasive Species Treatment Rochester Hills 52 Ortonville Phragmites Mitigation Ortonville 53 Rive rside/Faircrest Restoration Beverly Hills 54 Clarkston Buckthron Treatment Program Clarkston 55 Treatment of Phragmites on Community Prc Groveland Township 56 Phragmites Management Project Lathrup Village 57 Polly Ann Trailway Invasive Species Control - Oxford Township 58 Paint Creek Trail Invasive Treatments Orion Township 59 Polly Ann Trail - Orion Township - Invasive T Orion Township 60 Purple Loostrife Controle on Seymour Lake Brandon Township 61 Stony Lake Phragmites Management Oxford Township Project Estimated Requestor Type Cost Cumulative Beverly Hills Prevention $5,000 $274,990 Farmington Hills Parks and Recreation Restoration $15,000 $289,990 Commerce Township Parks and Recreation Prevention $20,000 $309,990 Holly Township Prevention $9,000 $318,990 Clarkston Treatment $700 $319,690 Rochester Hills Prevention $7,500 $327,190 Independence Township Treatment $1,000 $328,190 White Lake Township Treatment $3,000 $331,190 Oakland University Treatment $1,800 $332,990 Beverly Hills Treatment $550 $333,540 Rose Township Restoration $12,000 $345,540 Paint Creek Trailways Commissoin Trestmant $550 $346,090 Holly Township Treatment $500 $346,590 West Bloomfield Parks and Recreation Trestment $7,500 $354,090 Leonard Treatment $15,000 $369,090 Farmington Hills Parks and Recreation Prevention $38,000 $407,090 Addison Township Treatment $2,500 $409,590 Leonard Treatment $10,000 $419,590 Paint Creek Trailways Commissoin Treatment $1,800 $421,390 Ortonville Treatment $3,200 $424,590 Beverly Hills Restoration $7,200 $431,790 Clarkston Treatment $3,200 $434,990 Groveland Township Treatment $2,000 $436,990 Lathrup Village Treatment $1,100 $438,090 Oxford Township Treatment $15,000 $453,090 Orion Township Treatment $1,850 $454,940 Orion Township Treatment $9,000 $463,940 Brandon Township Treatment $2,100 $466,040 Oxford Township Treatment $3,000 $469,040 Updated: 3/24/2022 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Planning & Community Services From: Melissa Prowse, Manager of Planning & Community Services Subject: Motion to Approve 2022 Oakland County Parks and Recreation Park Improvements & Trailways Community Partnership Grants INTRODUCTION AND HISTORY As part of the 2020 millage, Oakland County Parks and Recreation committed to finding ways to help support recreation both in our parks, and in our local communities. In 2021 the OCPR Park Improvements & Trailways Community Partnership Grants was created to provide direct funding to Oakland County communities to assist them in meeting the recreational needs of their local populations. For 2022, $1.2M was budgeted for this program. The program was initially set up to provide approximately $450,000 in park improvement grants, and $750,000 in trailways grants. However, of the 26 applications received, only 6 were for trailways projects (total request of $592,750), while 20 were for park improvement projects (total request of $1,415,359). The total amount of funding requested was $2,008,109. Because of the mix of applications that were received, staff is recommending looking at scoring them all as one program and choosing the top projects (regardless of category). The attached sheet shows the projects in order of score. The % Max Points column shows the overall ranking, as total point values were different for the two different categories. Scoring was completed by the Planning department and reviewed with the Coordinated Management Team (CMT) and Executive Team (Chris Ward, Melissa Prowse and Phil Castonia). Staff are recommending $1,147,050 in grants. The projects are a good mix of parks, trails, accessibility improvements, natural area development and stewardship, connectivity and general park development and improvement. They are also dispersed around the county, with a wide range of community types represented. OCPR-funded projects will be recognized with signage at the park or trail location recognizing OCPR's contribution. Predevelopment projects (design/engineering) will be completed within a year. Development/construction projects have up to 3 years to be completed. The template for the grant agreements is attached for Commission review and approval, pending any final modifications by Corporation Counsel. Staff will be coming back to the commission in the coming months with a proposal to revise the Community Partnership Grants program (and Millage Initiatives Funding Policy) in future years, to ensure that we are meeting the needs of the park system, as well as supporting our local communities in a way that is financially sustainable. The list of recommended projects will be provided to the Commission at the April 61" meeting STAFF RECOMMENDATION The staff recommends approval of the FY2022 Oakland County Parks and Recreation Park Improvements & Trailways Community Partnership Grants recommended projects totaling $1,147,050 and the template grant agreement, contingent on final review and approval by Corporation Counsel. MOTION Move to approve the FY2022 Oakland County Parks and Recreation Park Improvements & Trailways Community Partnership Grants recommended projects totaling $1,147,050 and the template grant agreement, contingent on final review and approval by Corporation Counsel. QAKLAND COUNTYPARKS Great -Pa itr for Gieat-Pe gdP 2022 PARK IMPROVEMENTS & TRAILWAYS COMMUNITY PARTNERSHIP GRANT AGREEMENT This Agreement is between [INSERT TEXT BOX FOR GRANTEE'S NAME AND ADDRESS] ("Grantee") and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission ("OCPRC"). Monies from the Oakland County Parks and Recreation Commission Millage have been appropriated for the 2022 Park Improvements & Trailways Community Partnership Grants. The purpose of this Agreement is to provide funding to Grantee in exchange for the work to be performed by Grantee for the below named project. The Parties agree to the terms and conditions set forth in this Agreement. Project Title ("Project"): Project Number: Grant Amount ("Grant Amount"): Match Amount ("Match Amount"): Total Project Amount: Start Date: [Effective Date —the date the last Party to this Agreement signs the Agreement] End Date: By signing this Agreement, the below individuals certify they are authorized to sign this Agreement on behalf of their organization and the Parties will fulfill the terms of this Agreement, including any attached Exhibits. Grantee: Signed: Name: Title: Organization: Date: Oakland Countv Parks and Recreation Commission: Signed: Name: Chairperson, Oakland County Parks and Recreation Commission Date: Page 1 of 6 1. Agreement Execution. Grantee is required to sign the Agreement and return it to OCPRC within thirty (60) calendar days of the date the Agreement is issued to Grantee. If not, OCPRC may cancel this Agreement and the monies allocated under this Agreement may be issued to another entity, in OCPRC's sole discretion. This Agreement is not effective until both Parties sign the Agreement. The "Effective Date" shall be the date the last Party signs the Agreement. 2. Contact Information. This Agreement shall be administered on behalf of OCPRC by the Planning & Resource Development Unit. All notices, reports, documents, requests, actions, or other communications required between OCPRC and Grantee shall be submitted to the contacts identified below. By written notice, the Parties may designate a different contact with correlating information. 2.1. Grantee Contact 2.1.1. Organization: 2.1.2. Name/Title: 2.1.3. Address: 2.1.4. Telephone Number: 2.1.5. E-Mail Address: 2.2. OCPRC Contact 2.2.1. Name/Title: Melissa Prowse, Manager of Parks and Recreation 2.2.2. Address: 2800 Watkins Lake Road, Waterford, MI 48328 2.2.3. Telephone Number: 248-249-2801 2.2.4. E-Mail Address: prowsem@oakgov.com 3. Proiect/Proiect Period. 3.1. Grantee shall complete the Project as set forth and described in Exhibit A within the Project Period. Exhibit A is incorporated into this Agreement. 3.2. As defined in this Agreement, "Project Period" means the period of time beginning on the Effective Date and ending on the End Date listed on page 1 of this Agreement. 3.3. Grantee shall complete the Project within the Project Period. Requests to extend the Project Period must be made in writing a minimum of thirty (30) calendar days before the Project Period ends. OCPRC may extend the Project Period, in its sole discretion, and the extension must be codified in an amendment to this Agreement. 4. Grantee Reporting Requirements: 4.1. Grantee shall complete and submit bi-annual progress reports, including a narrative report and summary of Project expenditures, in accordance with instructions provided by OCPRC. 4.2. Within forty-five (60) days of Project completion, Grantee shall submit final reporting documentation, including a final reimbursement request and narrative report, and copies of written materials and/or photographs of grant recognition signs in accordance with the instructions provided by OCPRC. 5. OCPRC Payments/Advances/Proiect Closeout. OCPRC shall make payments of the Grant Amount to Grantee as follows: 5.1. OCPRC shall pay Grantee the Grant Amount listed on page 1 of this Agreement, in accordance with Exhibit A. Any cost overruns incurred to complete the Project shall be the sole responsibility of Grantee. Page 2 of 6 5.2. To be eligible for payment, Grantee must submit a complete payment request to the OCPRC on form(s) provided by OCRPC and have satisfied all progress reporting requirements due prior to the date of the payment request 5.3. Grantee shall submit documentation of all costs incurred, including the value of match and donations made to the Project. Documentation of expenditures and value of match and donations must meet written OCRPC requirements as specified in the 2022 Park Improvements & Trailways Community Partnership Grant Criteria. 5.4. OCPRC reserves the right to request additional information necessary to substantiate payments. 5.5. Grantee shall be a registered vendor with the County of Oakland to receive payments. Registration can be accomplished by [INSERT METHOD]. All grant funds will be paid by [INSERT METHOD]. 5.6. OCPRC shall not pay any portion of the Grant Amount to a Grantee contractor or subcontractors. Grant Amounts shall only be paid to Grantee. 5.7. OCPRC will hold back ten percent (10%) of the Grant Amount until Project Closeout set forth in this Section. Final payment of the remaining ten percent (10%) of the Grant Amount will be released upon OCPRC approval of Grantee's Final Report and satisfactory Project completion as determined by OCPRC, in its sole discretion. 5.8. A determination of Project completion, which may include a site inspection and an audit, shall be made by OCPRC after Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Exhibit A. 5.9. Grantee shall immediately refund to OCPRC any payments in excess of the costs allowed by this Agreement. 5.10. Upon issuance of final payment from OCPRC, Grantee releases OCPRC of all claims against OCPRC arising under this Agreement. Unless otherwise provided in this Agreement or by State law, final payment under this Agreement shall not constitute a waiver of OCPRC's claims against Grantee. 6. Other Sources of Funding. 7. Grantee Assurances/Responsibilities. 7.1. Grantee shall comply with all applicable local, State, and federal laws, rules, ordinances, and regulations in the performance of this Agreement. 7.2. Grantee shall comply with the 2022 Park Improvements & Trailways Community Partnership Grant Criteria. 7.3. Grantee shall obtain all necessary permits and licenses for construction and maintenance of the Project. This Agreement shall not be construed to obligate OCPRC or any other governmental entity to issue any permit or license required for the Project. Grantee shall solely determine what permits or licenses are required for the Project, secure the needed permits or licenses, and remain in compliance with such permits or licenses. Grantee shall retain a copy of all permits or licenses and make them available to OCPRC upon request. 7.4. Grantee shall have control of the Project area through fee simple title, lease, or other recorded interest, or have written permission from the owner of the Project area to complete Project activities. Page 3 of 6 7.5. Grantee shall abide by all State and federal threatened and endangered species regulations when completing Project activities. 7.6. Grantee shall not discriminate against an employee or an applicant for employment in hiring, any terms and conditions of employment or matters related to employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, marital status or any other reason, that is unrelated to the person's ability to perform the duties of a particular job or position, in accordance with applicable federal and state laws. Grantee further agrees that any subcontract shall contain non-discrimination provisions, which are not less stringent than this provision and binding upon any and all subcontractors. A breach of this covenant shall be regarded as a material breach of this Agreement. 7.7. Grantee shall require that no individual be denied access to the Project or Project activities on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, height, weight, disability, veteran status, familial status, or marital status. 7.8. OCPRC reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the Project. 7.9. Grantee is solely responsible for all activities performed under this Agreement and for the construction and maintenance of the Project. Grantee shall be the sole point of contact regarding contractual matters for the Project, including payment of any and all charges resulting from the Project. 7.10. Grantee shall require all contractors and subcontractors constructing or performing the Project to comply with this Agreement. 7.11. Grantee shall ensure all contractors and subcontractors constructing and performing the Project are qualified to perform such work. 7.12. Grantee shall be solely responsible for the operation and maintenance of the Project subject to this Agreement. 7.13. All records related to the Project must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by OCPRC. 7.14. Grantee shall display a sign (provided by OCPRC) at the project location acknowledging OCPRC grant funding and include OCPRC in publicity and media events related to the grant project. 8. Liability. 8.1. OCPRC is not liable or required to operate, maintain, or contribute to the operation or maintenance of the Project and any associated Project activities. 8.2. Grantee shall defend any Claim brought against either Party that involves the Project or associated Project activities or that involves title, ownership, or other specific rights of real property controlled by Grantee and relates to the Project. 8.3. Grantee is responsible for all Claims arising under or in any manner related to the Agreement, the activities authorized by the Agreement, or the use and occupancy of the Project. 8.4. As used in this Agreement, "Claims" mean any alleged losses, claims, complaints, demands for relief or damages, lawsuits, causes of action, proceedings, judgments, Page 4 of 6 deficiencies, liabilities, penalties, litigation, costs, and expenses, including, but not limited to, reimbursement for reasonable attorney fees, witness fees, court costs, investigation expenses, litigation expenses, amounts paid in settlement, and/or other amounts or liabilities of any kind which are incurred by or asserted against a Party, or for which a Party may become legally and/or contractually obligated to pay or defend against, whether direct, indirect or consequential, whether based upon any alleged violation of the federal or the state constitution, any federal or state statute, rule, regulation, or any alleged violation of federal or state common law, whether commenced or threatened. 8.5. Performance of this Agreement is a governmental function. This Agreement does not, and is not intended to, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. Nothing in this Agreement shall be construed as a waiver of governmental immunity. 9. Insurance. The Grantee shall acquire and maintain insurance or a program of self- insurance, which Grantee deems necessary, to protect it from liability related to construction and/or operation of the Project. OCPRC shall not obtain any insurance or provide any self-insurance for construction and/or operation of the Project. 10. Audit and Access to Records. OCPRC reserves the right to conduct programmatic and financial audits of the Project and may withhold payment until the audit is satisfactorily completed. Grantee shall maintain all pertinent records and evidence pertaining to this Agreement, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by OCPRC. OCPRC or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. Grantee shall provide proper facilities for such access and inspection. All records must be maintained for a minimum of seven (7) years after the final payment has been issued to Grantee by OCPRC. 11. Assignability. Grantee shall not assign or transfer any interest in this Agreement without prior written authorization of the OCPRC Director. 12. Changes. Any changes to this Agreement requested by Grantee shall be made in writing and sent to OCPRC contact listed in section 2 of this agreement. OCPRC may approve or deny such change, in its sole discretion. Changes requiring an amendment to this Agreement will be executed by OCPRC and Grantee in the same manner as this Agreement. 13. Termination. 13.1. Failure by Grantee to comply with any provision of this Agreement shall be a material breach of this Agreement. Upon breach of the Agreement by Grantee, OCPRC may, in addition to any other remedy provided by law: 13.1.1. Terminate this Agreement; 13.1.2. Withhold and/or cancel future payments to Grantee on any or all current grant projects under the 2022 Park Improvements & Trailways Community Partnership Grants until the violation is resolved to the satisfaction of OCRPC; Page 5 of 6 13.1.3. Withhold action on all pending and future grant applications submitted by Grantee under the 2022 Park Improvements & Trailways Community Partnership Grants; 13.1.4. Require repayment of grant funds already paid to Grantee under this 2022 Park Improvements & Trailways Community Partnership Grants; and/or 13.1.5. Require specific performance of the Agreement. 13.2. This Agreement may be terminated by OCPRC, upon thirty (30) calendar days written notice, due to budgetary reduction, other lack of funding, or upon request by Grantee. OCPRC may honor requests for just and equitable compensation to Grantee for all satisfactory and eligible work completed under this Agreement up and until the date of Agreement termination. 13.3. Upon the date of termination, all outstanding reports and documents are due to OCPRC and after the termination date OCPRC will no longer be liable to pay or reimburse Grantee any outstanding Grant Amounts. Page 6 of 6 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 6 Department: Park Operations From: Thomas Hughes, Chief Parks Operations and Maintenance — South District Subject: FY2022 Capital Equipment Amendment and ADA Golf Cart Purchases INTRODUCTION AND HISTORY A Toro 3500 Surrounds Mower for Glen Oaks Golf Course was approved for purchase as part of the 2022 Capital Equipment Budget. Due to the current supply chain issues, the delivery the mower has been delayed until spring 2023. The mower was approved to purchase with a bid of $39,930.54. Because the mower will not be delivered and until 2023 and payment is not made until delivery, staff recommends moving the Toro 3500 for Glen Oaks to the 2023 Capital Equipment Budget and replace it in the 2022 Capital Equipment Budget with equipment of equivalent value and are available to purchase this fiscal year. It is being proposed that (3) three Accessible Golf Carts be moved from the 2023 Capital Equipment Budget to the 2022 Capital Equipment Budget. The Accessible Golf Carts are $14,059.00 each, for a total expense of $42,177. The carts would be purchased through our golf cart contract Midwest Golf and Turf, who is the distributor for the Solo Rider ADA Golf Cart. Carts will be for Glen Oaks, Springfield Oaks, and White Lake Oaks. The carts that are being replaced are over 20 years old and obsolete. ATTACHMENTS Solo Rider Accessible Golf Cart Quote Amended FY2022 Capital Equipment Budget STAFF RECOMMENDATION Staff recommends to move the purchase of a Toro 3500 Surrounds Mower for Glen Oaks Golf Course to the FY 2023 Capital Equipment Budget and to purchase (3) three Solo Rider ADA Golf Carts from Midwest Golf and Turf of Commerce Twp., MI in the amount of $42,177, utilizing budgeted funds in the FY2022 Capital Equipment Budget. MOTION Move to approve moving the purchase of a Toro 3500 Surrounds Mower for Glen Oaks Golf Course to the FY 2023 Capital Equipment Budget and to purchase (3) three Solo Rider ADA Golf Carts from Midwest Golf and Turf of Commerce Twp., MI in the amount of $42,177, utilizing budgeted funds in the FY2022 Capital Equipment Budget. Budqet Center Proposed Equipment Total Addison Oaks Park ADD Zero Turn Mower $ 13,868.96 Addison Oaks Park ADD Utility Vehicle (2) $ 16,330.60 Administration ADM Video Broadcast Equipment $ 34,087.16 Facilities Maintenance FM Loader $ 148,078.52 Facilities Maintenance - NR FM Dump Trailer $ 13,521.00 Glen Oaks Golf Course GLG Solo Rider ADA Golf Cart $ 14,059.00 Groveland Oaks Park GRV Utility Vehicle (2) $ 17,005.40 Groveland Oaks Concessions GRC Ice Cream Machine $ 17,245.99 Lyon Oaks Golf Course LYG Rough Mower $ 81,083.57 Orion Oaks ORN Utility Vehicle - Light Duty $ 8,625.20 Recreation Section REC Stage $ 151,292.00 Red Oaks Golf Course RDG Fairway Mower $ 74,668.63 Red Oaks Waterpark RWP Utility Vehicle - Light Duty $ 8,165.30 Springfield Oaks Golf Course SPG Greens Mower $ 38,736.36 Springfield Oaks Golf Course SPG Solo Rider ADA Golf Cart $ 14,059.00 Springfield Oaks Golf Course SPG Beverage Cart $ 17,551.25 Waterford Oaks Park WTR Zero Turn Mower $ - White Lake Oaks Golf Course WLG Solo Rider ADA Golf Cart $ 14,059.00 White Lake Oaks Golf Course WLG Roller $ 20,865.18 Total $ 703,302.12 Budget $ 716,969.00 Remaining Balance I $ 13,666.88 W ��S,T G❑LFOTHRF Paul Wiltsie Midwest Golf & Turf 2111 Haggerty Hwy Commerce Twp, Mi 48390 Quote Number: Planned Ship Date: Quote to: Oakland County Parks OakCty03212022 8 to 10 weeks ARO Contact: Tom Hughes Cust Phone: Line Description 1 White with Electric Stand-up Seat 2 Beige with Electric Stand-up Seat 3 Green with Electric Stand-up Seat Street Light Kit ($885) 4 (Not for Commercial or Govt Use) (Delivery Delay up to 3 weeks ARO) 5 Headlights Only Light Kit 6 Rear View Mirror Kit 7 Sand Bottle and Support Kit 8 Retractable Sun Canopy 9 Arm Rests (set of 2) 10 Service/Maintenance Manual 11 Battery Fill System (Standard Item) 12 Adj. Speed Control Mod Kit 13 Lithium ace&mac iec ,.,i,,,onit,,riR Leg Support System (cost TBD) Order SubTotal: Sales Tax for Texas Sales Only Estimated Shipping and Handling Charge Order Total: Signature of Authorized Purchaser: Signed Title Page 1 Tel: 248-953-1199 Terms: TBD Date: 3/25/2022 Expires: 90 days Ship to: TBD Fax: Quantity Unit Price Ext Price 0 $13,000.00 $0.00 3 $13,000.00 $39,000.00 0 $13,000.00 $0.00 0 $885.00 $0.00 3 $325.00 $975.00 3 $98.00 $294.00 3 $76.00 $228.00 3 $620.00 $1,860.00 3 $150.00 $450.00 1 N/C $0.00 1 N/C $0.00 3 $90.00 $270.00 9 $1�n $0.00 $43,077.00 3 $700.00 $2.100.00 $45,177.00 Date Printed Name Phone Fax r wNrRs"t '' G❑LFOTURF Page 2 The SoloRider comes with an extensive list of standard features including, Four wheel automotive suspension including shock absorbers for the smoothest possible ride. 18x8.5-8 tires, ribbed on front and turf tread on rear for good control with no turf damage. Low ground pressure of approx. 7 psi; less than that of a riding greens mower or a person standing. (3) 12 Volt Deep Cycle Batteries for Long Life Multi orientation swivel seat with infinite locking positions Waist and chest belts to secure the driver safely in the vehicle. Transfer bars for easier transfer into and out of the car. Front golf bag holder for easy access to golf clubs and including crutch holders. Low center of gravity to allow safe, secure traverse of sloping terrain. Graziano transaxle with Advanced DC motor for reliable, long life. 36V microprocessor controller with regenerative speed control to prevent runaway even on slopes. Ground clearance of 6 inches to allow traverse of curbs, tree roots, bunker lips, etc. Operator amenities including dual cupholders, seat and dash storage and waist and chest belts Dual hand controls with ergonomic brake and accelerator control levers. Automatically applied and released parking brake for maximum control and ease of use. The Electric Stand-up seat allows rider to position themselves from seated to standing. 20 AMP, 36 Volt Battery charger pn 80032 included in price. Limited Warranty Periods Frame 5 Years Drive Train 3 Years Batteries & Tires Not Covered* All Other 1 Year * Batteries & Tires are covered by manufacturer's warranty. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 7 Department: Administration From: Chris Ward, Parks Director Subject: Equipment Purchases INTRODUCTION AND HISTORY The authorization process to expend funds for equipment is proving to be a limiting factor for staff to act in an environment of limited supply and rising prices to address long deferred equipment needs in our parks. Our current policy prohibits action on purchases over $20,000 prior to authorization by the Parks Commission. Staff has brought this concern to the Executive Committee and were directed to return with recommendations based on best practices. Oakland County government utilizes the following procedures: • Capital Equipment budget development process begins in November for the following Fiscal Year. • Equipment requests are presented to the Commission for approval within the budget process. • Approved Capital Equipment can be purchased at the beginning of the fiscal year (Oct 1) • Approved Capital Equipment purchases are made within the Oakland County Purchasing competitive bidding process and procedures. • Capital Equipment approved can be purchased without another approval if the approved total budget is not exceeded. No limit on expenses for approval if within the budget. • Equipment that was not approved requires Commission approval to purchase, even if within total budget. This applies to both a piece of equipment being changed for something different, even if within budget and purchasing a piece of equipment with remaining unused funds after all equipment is purchased. STAFF RECOMMENDATION Authorize administrative approval of expenditures for purchases included within the current FY Capital Equipment Plan approved by the Parks Commission. All purchases shall be made within the Oakland County Purchasing competitive bidding process and procedures. Staff shall evaluate energy saving and environmental impacts when assessing purchasing options. Any individual item that exceeds 25% of costs included in the approved Capital Equipment Plan shall require a separate approval by the Commission. MOTION Move to authorize administrative approval of expenditures for purchases included within the current FY Capital Equipment Plan approved by the Parks Commission. All purchases shall be made within the Oakland County Purchasing competitive bidding process and procedures. Staff shall evaluate energy saving and environmental impacts when assessing purchasing options. Any individual item that exceeds 25% of costs included in the approved Capital Equipment Plan shall require a separate approval by the Commission. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 8 Department: Park Operations From: James Dunleavy, Chief Parks Operations and Maintenance — North District Subject: Free DNR Weekend at the Holly Oaks — ORV Park INTRODUCTION AND HISTORY Staff would like to request that we join the other ORV parks in the State of Michigan and waive the entry fee for the Free DNR ORV weekends The DNR does this twice a year, residents and nonresidents legally can access DNR- designated routes and trails without purchasing an ORV license or trail permit. All other ORV rules and laws still apply. This year, Free ORV Weekends take place June 11-12 and Aug. 20-21, 2022. Riders would have access to the state's 4,000 miles of off -road trails and the state's six scramble areas (Bull Gap, Black Lake Scramble Area, Holly Oaks ORV Park, The Mounds, Silver Lake State Park, St. Helen's Motorsport Area) STAFF RECOMMENDATION Staff recommends approving the request to waive the entry fees and to take part in the DNR Free ORV weekends at Holly Oaks ORV Park on June 11-12 and Aug. 20-21, 2022 MOTION Move to approve waiving the entry fees on June 11-12 and Aug. 20-21, 2022, at Holly Oaks ORV Park. QAKLAND COUNTY PARKS GreatTe.krfor Great-Peop!e I uS:_►Nu To: Parks and Recreation Commission From: Chris Ward, Director Date: March 29, 2022 Re: Monthly Director's Report for April NACPRO Outstanding Public Official Award RETURN TO AGENDA The National Association of County Park and Recreation Officials have acknowledged the extraordinary contributions of our Vice Chairperson, Dave VanderVeen, for more than three decades of public service in support of our county parks and recreation system with the NACPRO Outstanding Public Official Award. This well -deserved recognition and addition to Dave's "wall of fame" will be bestowed at their Annual Conference on May 15tn Congratulations to Dave! Disability Dirt Day Honored mParks honored Oakland County Parks and Recreation with an Innovative Recreation Programming Award for the Disability Dirt Day program aimed at expanding opportunities in the parks for guests with cognitive, developmental or physical disabilities. Special recognition is due to Recreation Program Supervisor Sandy Dorey who was instrumental in leading this event. STEM Program Initiated Thanks to the outstanding efforts of one of our team members, Mike Mausolf, we will be hosting a STEM program at Lyon Oaks through the Golf Course Superintendents Association of America (GCSAA). The First Green program benefits young students by helping them apply their classroom knowledge in an outdoor setting. The opportunity to apply STEM concepts in real world applications allows students to find new inspiration in their schoolwork and in the possibility of a career in golf or a STEM -related field. Recruitment and Retention Staff have been working hard for months with an unprecedented, organized effort ahead to recruit the workforce needed for the'22 season. These efforts have included: 7 job fairs held/4 upcoming job fairs; 8 TV news stories; 43 Social Media Posts (Facebook); 18 News releases; 67 eMarketing messages; Ads in 18 print and digital newspapers; Direct Mail to residents of Pontiac and Madison Heights; Signage throughout the park system; Connections with colleges and local schools. 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com Wages have been increased to address market conditions and new incentives have been created to encourage recruitment efforts. Despite these extraordinary steps, we remain behind pace with seasonal hiring, especially with Lifeguards and Recreation Program positions. On our current trajectory, waterpark operations and recreation program services will be heavily impacted this summer. We will be redoubling our efforts in the coming weeks and trying new approaches. Any help you can offer would be much appreciated. American Rescue Plan Act Parks Funding The Board of Commissioners have unanimously approved a resolution initiated by Oakland County Parks and Recreation to present up to: - $10 million in projects to improve County parks and address Covid impacts to the parks system - $5 million to make investments in park facilities in communities disproportionately impacted by the Covid pandemic Individual projects must be authorized by resolution of the Board and approved by December 31, 2022. The County is placing high priority on projects that leverage additional funding sources. The Michigan Legislature and Governor have also moved forward a $65 million grant program as part of the $4.7 billion supplemental appropriation bill signed into law. Staff will be monitoring the progress of the application process for the program and will begin preparing project proposals. Meetings have been held or have been scheduled with local government leadership to discuss potential project plans with the City of Pontiac, the City of Oak Park, the City of Hazel Park, Royal Oak Township, the City of Madison Heights, the City of Southfield, and Waterford Township. Law Enforcement Services The Sheriff's Office has finalized our agreement and the resolution approving a three-year contract for law enforcement services is scheduled for consideration by the Board of Commissioners on April 14t". The number of full-time annual positions will be reduced from five to three, with a Deputy eliminated immediately and a Sergeant eliminated at the end of the Fiscal Year. An amendment to the contract can be arranged if additional coverage is needed at a later date. 2 Oakland County Parks and Recreation Upcoming Events — April 2022 Active Adults April 13 Virtual Fireside Chat -Once There Was a Town Here Nature/Intervretive Programs Fieldtrips & Birthday Parties April 15 Delaney's Birthday Party — Red Oaks Nature Center April 19 Clarkston Library Adult Hike Series — Wint Nature Center April 19 Miracle's Birthday Party — Red Oaks Nature Center Homeschool Series April 14 Weather — Red Oaks Nature Center April 20 Weather — Wint Nature Center Public Interpretive Programs April 1 Morning Munchkins — Red Oaks Nature Center April 8 Puddle Jumpers — Wint Nature Center April 8 Trail Hikes by Appointment — Wint Nature Center April 9 Trail Hikes by Appointment — Wint Nature Center April 9 Tracking the Big Bear — Wint Nature Center April 15 Trail Hikes by Appointment — Red Oaks Nature Center April 16 Trail Hikes by Appointment — Red Oaks Nature Center April 22 Bat Chat — Red Oaks Nature Center April 23 Bat Chat — Red Oaks Nature Center April 29 Dance of the Timberdoodle — Wint Nature Center April 30 Reboot Yourself — Red Oaks Nature Center Virtual Series & Self Led April 15 Virtual — EcoFriends: Repurpose in the Garden Mobile Recreation April 6 Bus: Oxford Township P & R Senior Trip to Meadowbrook Theatre April 9 Stage: Easter Egg Hunt t Brightmoor Christian Church April 16 Obstacle Course: Easter Egg Hunt at Ferndale Free Methodist Church April 30 Stage: Lincoln Park DDA-Cinco de Mayo Celebration Oakland Countv Farmer's Market April 2 Discover Michigan Fresh-MSU Extension April 3 Arts & Crafts Show featuring ArtSail April 6 Gleaner's Food Distribution April 16 Cooking with edibleWOW — Chef Brandon Brooks April 20 Gleaner's Food Distribution April 20 Document Shredding at the Market April 30 Cooking with edibleWOW — Chef Terence Tarver Oakland County Parks and Recreation Upcoming Events — April 2022 ORV-Holly Oaks April 23 Opening Day for 2022 Season Springfield Oaks April Mon/Weds Pickle Ball April Tuesdays Dog Training April 1 Golf Course Opens April 2 Private Party -MI Independent Riders April 3 Mighty Mutts — Dog Practice April 8 Pickle Ball Party April 9 Craft Show April 29-Mayl Michigan Antique Festival MEMO To: Parks and Recreation Commission From: Chris Ward, Director Date: April 6, 2022 Re: Seasonal Employee Salary and Incentive Changes Parks staff continue to take pro -active steps to address the severe shortage of qualified candidates to fill seasonal positions required to operate park facilities and programs for the upcoming season. Our recruitment efforts are running behind the normal pace, particularly with Lifeguard and Recreation Programming positions. We will be facing reduced hours of operation, facility closures and program cutbacks on our current trajectory. Our staff identified several solutions and initiated a resolution before the Legislative Affairs and Government Operations Committee of the Board of Commissioners on April 5, 2022. These are: • A $500 bonus for all Lifeguards for working a minimum of 100 hours. This bonus will supplement the new $300 incentive previously approved administratively for new Lifeguards to attend training and work 100 hours. • An increase of $1 per hour in compensation for all waterparks staff for hours worked between Memorial Day and Labor Day, payable as a lump sum bonus. • Establishment of a transportation assistance benefit program for seasonal part-time employees. This program will be offered through a ride share service like Uber or Lyft for employees in need of assistance in obtaining transportation to and from work. • Authorization to make additional adjustments in seasonal employee compensation and incentives for the balance of the FY22 in an amount not to exceed a $200,000 fiscal impact with authorization of the Parks Commission Chairperson, Deputy County Executive for HR and Director of Management and Budget. This provision will allow our staff to continue to make adjustments as needed to ensure we are able to maintain staffing levels necessary to operate our facilities and programs. Director/Executive Officer has traditionally been granted authority to initiate and implement changes in OCPR staff compensation and incentives without seeking prior approval from the Parks Commission. This authority is necessary to address the ongoing changing needs of a complex organization and to meet the submittal deadlines for consideration by the Board of Commissioners. I ask that you re -affirm this authority to give clear guidance moving forward. REQUESTED MOTION: The Oakland County Parks and Recreation Commission recommends approval by the Board of Commissioners of the Parks and Recreation Seasonal Employee Salary and Incentive Changes Resolution initiated in the Legislative Affairs and Legislative and Government Operations Committee and re -affirms the authority of the Director of Parks and Recreation to initiate and implement changes to OCPR staff compensation and incentives. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 11 Department: Planning & Resource Development From: Donna Folland, Supervisor of Planning & Resource Development Subject: Parks Commission Visioning Workshop INTRODUCTION AND HISTORY Oakland County Parks and Recreation's 5-Year Parks and Recreation Master Plan expires at the end of 2022. The update of the Recreation Plan presents an important opportunity for the Parks Commission to: ■ Take a fresh look at the vision and values of Oakland County Parks and Recreation ■ View the work of Oakland County Parks through the lens of equity and sustainability ■ Define the intent of the Parks Commission for the public ■ Lay the foundation for the Parks Commission to make decisions over the next five years ■ Set priorities that guide staff in the operation of the park system This Visioning Workshop is only the first step in developing the vision and strategies that will be our foundation for the next 5 years. Expected Outcomes ■ Provide information to the Parks Commission regarding equity, health, and environmental sustainability in Oakland County ■ Receive input and discussion from the Parks Commission regarding the role of Oakland County Parks and Recreation in having a positive impact on the well-being of our residents and the resilience of our communities. Facilitation Team ■ Donna Folland, OCPR Supervisor of Planning and Resource Development ■ Melissa Prowse, OCPR Manager of Planning and Community Services ■ Robin Carter -Cooper, Oakland County Chief Diversity, Equity, and Inclusion Officer ■ Tyler Klifman, SEMCOG Planner, Economic and Community Vitality ■ Erin Quetell, Oakland County Environmental Sustainability Officer Agenda ■ Welcome and Introduction — Chris and Melissa ■ Reaional Perspective — Tyler/10 minutes https://maps.semcoa.ora/nfsem parkstrailsandrecreation/ ■ County Perspective/Sustainability — Erin/10 minutes ■ County Perspective/Diversity. Inclusion, and Eauitv — Robin/10 minutes ■ Prioritization Survev Results — Donna/10 minutes ■ Vision Discussion — AII/45 minutes ATTACHMENTS Commission Visioning Survey Results QAKLAND 2022 Commission Visioning Workshop COUNTY PARKS Pre -Workshop Survey Report Overview The Oakland County Parks Commission was asked to complete an online survey (Crowd Signal) in preparation for the Visioning Workshop that will take place on April 6, 2022. The survey consisted of three questions: 1. How important do you feel are each of the following actions to the Oakland County Parks Commission in 2023-2027 2. Where should Oakland County Parks focus its investment of time and resources first? Please select 5 3. What is important to you as you consider the future of Oakland County Parks and Recreation? 4. Commissioners were also asked to provide their name and zip code (not included in this report). Full Text of Action Statements 1. Manage freshwater and stormwater resources to protect water quality and reduce flooding 2. Deliver nature, education, and recreation programs that welcome everyone 3. Reduce waste by recycling and composting 4. Maintain roads, parking lots, and other park infrastructure 5. Provide equitable access to parks and nature 6. Buy land for new recreational facilities 7. Plant native trees and forests to improve regional climate resiliency and reduce carbon 8. Reach out to underserved communities with recreation programs and mobile recreation services 9. Increase four -season recreation opportunities 10. Make facilities accessible to persons of all abilities 11. Develop new recreational facilities and amenities 12. Renovate existing facilities to be carbon neutral and environmentally sustainable 13. Make walking, biking, or transit connections with neighborhoods and other parks 14. Manage natural areas to improve habitat and connectivity for wildlife 15. Buy land for open space, trails, and the environment 16. Reach out to local communities with support for parks, trails, and natural resources management 17. Provide education about and experiences with local history 18. Identify fiscally unsustainable facilities and assets and remove from service 19. Invest in the health and wellness of our communities with active outdoor programs 20. Improve and add features to existing recreational facilities and amenities Top selections for questions 1 and 2 Top Selections 5. Provide equitable access to parks and nature 8. Reach out to underserved communities with recreation programs and mobile recreation services 10. Make facilities accessible to persons of all abilities 4. Maintain roads, parking lots, and other park infrastructure 2. Deliver nature, education, and recreation programs that welcome everyone 20. Improve and add features to existing recreational facilities and amenities 1. Manage freshwater and stormwater resources to protect water quality and reduce flooding 16. Reach out to local communities with support for parks, trails, and natural resources management 18. Identify fiscally unsustainable facilities and assets and remove from service 9. Increase four -season recreation opportunities 12. Renovate existing facilities to be carbon neutral and environmentally sustainable Importance Rating: Top 8 Ranked 1 Ranked 2 Ranked 3 Ranked 4 Ranked 5 Ranked 6 Ranked 7 Ranked 8 Ranked 11 Ranked 12 Ranked 15 Resource Foc Selected by 6 4 Commissioi selected by 5 selected by 5 Selected by 2 selected by 6 selected by 4 Selected by 2 Selected by 4 Selected by 1 Selected by 3 Selected by 3 Selected by 3 Update: 3/30/2022 Page 1 of 3 OZ AKLAND COUNTY PARKS 2022 Commission Visioning Workshop Pre -Workshop Survey Report How important do you feel are each of the following actions to the Oakland County Parks Commission in 2023-2027 10 9 8 7 6 4 — — --- — --- — -- -- 3 — — — — — — — — — — — -- -- — — 2 — — — — — — — — — — — — — oi— --rr--r— i r— - to o�. ey to ate. ate'' `�_ � tJ o� ey ey a�� \�� `moo yr `oo <) a� �. yao �. �\� tea �a� \ao y`\o o to a� tJ tt` ea Qt tQ ..ey e� oy �� \ta eta o �� e a� �ya�a .r e yo�ap ��tay�Qt°� aote`t trey Qot�ko tt`��\�aoaay �oe`�`o oQQo eoo°tea\ rap 'IN J �aoo�r�o`at° ° a�aat.o�a\� a ° oey oQy��oco o. yy��o"\fe�yyteaay°\ot`teoes°tty ��°�toa�Qtateaayt `�°� \te�yatyoep �eJ°a to �!r§ eao\ `e°`\e a O' oo`ttsepaGJec\+.Q eyy a\°\°°e�tO `aae`ee`e,tytayt\ae`yala`ooaea�\r ��aa�tc°� t�wo\ee yfteotea \aee aety \\\ey t�`t�ao a�oa �aa etas `a\c° ra �y `b`�� y sto a�a eta y�`�ao wee no affi�`� Qeo eft �JJ ea a y 0 �Qto o a� ka oaay Q at¢ Qto� tery� �o e ea Jk�y°a a� s� \emote e tee`a�`o� o t to o �r i �� o° a ao �pe eye• 'y�\ae�h�JJ ,y`y ti ti 0\� 1Qa Qt� ti ti ■ Very Important ■ Important ■ Somewhat Important ■ Not Important Where should Oakland County Parks focus its investment of time and resources first? Please select 5. 7 6 5 4 3 2 0 I 1 1 1 1 0 may' t e o o o taa ye�a`oeya\po ooaG�oey aaeoetyee�y otea�eaao e+``y� a�0 ca`p\ �.°yctyea �o ��`t�. eyesa o et�to �ety oo \os QaroaJ �\`�aoa teta� �oytea ase�o toy� tea��o oaa\a a\'e tae ayoeoaceaa'��tr a oo eoJ �cot e �°toQ e�yQa oe e Q� aoe y ,to \o a ro Q, \a C�a "kN o°a� .,, k �a t°,e �a a a pee a� y 0��, JJ (b ti Oe��° yh0 Update: 3/30/2022 Page 2 of 3 QAKLAND 2022 Commission Visioning Workshop COUNTY PARKS Pre -Workshop Survey Report What is important to you as you consider the future of Oakland County Parks and Recreation? Access, equity, and diversity of park portfolio/amenities. Environmental sustainability in all aspects of the Parks systems --including but not limited to --purchasing, operations, and community engagement/education, etc. Upgrade Catalpa Park. The way it currently exists is a statement of inequality in our County as well as an embarrassment. Ensure OCPR has programs that are inviting to seniors and youth. OCPR should consider taking activities and mobile trucks into the municipalities when it is possible. If an opportunity to collaborate with the local governments the department should. One of the goals is to give the citizens of Oakland County the best recreational experience within the county. Setting examples for sustainability and educating the public about sustainability, climate change, climate mitigation and resiliency. Provide more Family Recreational programing. Eliminate features that are under used and come up with new innovative ideas that will attract more people to our parks. Have some programs where we pick up families in their communities with our buses and take them out to one of our great parks (Nature Centers, Walking trails, Wave Pool, Beaches and Picnic areas all for $15 per family to enjoy a "Day of Fun for the Family". I want to see visioning and investment in Catalpa. The park is primarily used by Soccer players and I would wager that most of them are not even from (residents/citizens) of Southfield/Oak Park or Berkley. What can be done with Catalpa? How can we engage the residents within a 3-mile radius of Catalpa? How can we include people from South Oakland in North Oakland parks (transportation; coordinating with SMART etc.) and vice versa. It is important to me that we invest equally in all areas and demographics making sure that all of Oakland County families have close access to a variety of recreational opportunities and that all those facilities are maintained with equal vigor and investment. We cannot be all things to all people. We should look at these options in terms of our Mission Statement. We also should examine who we are. We know we are not federal parks, state parks, metropolitan parks, or municipal parks. We have wrestled with the definition of a county park before in terms of size and service area. Additionally, our visioning should have an eye to the future. We should be looking out 25 years from now and thinking about what the County will look like, and what will be the role of parks and open spaces. County Executive, David Coulter, delivered his 2022 State of the County address Tuesday, March 15, 2022. His address included the following: "Green places -and -spaces also contribute to a quality life. Our 14 parks and 138 miles of trails provide everything from respite to recreation. They allow us to connect with nature and reconnect with ourselves. The voters of our County once again demonstrated their enthusiastic support by expanding the parks millage. Our parks system is vital to preserving our green space for future generations. Working in collaboration with local communities, I hope to have 400 miles of Oakland County trails linking our parks, our communities and our region for all to enjoy." This should be a top priority. The County Executive's speech also stated that, "Maintaining fiscal discipline and ensuring the county lives within its means is a fundamental principle of good government." Likewise, our visioning should include a priority of staying within our budget. Update: 3/30/2022 Page 3 of 3