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Home My WebLink AboutAgendas/Packets - 2022.02.10 - 40421OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Oakland County Parks Activity Center, 2800 Watkins Lake Rd, Waterford 48328 Thursday, February 10, 2022 @ 1:00 pm Gary McGillivray, Chairperson Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes - January 5, 2022 Public Comment PRESENTATIONS/RECOGNITIONS: ACTION REOUIRED PRESENTER(S) / PHONE # A Introduction of Jane Peterson & Tiffany Mason Informational Desiree Stanfield / 705-4108 B Recognition of Service - Ariane Fountain Informational Melissa Prowse / 249-2801 C Holly Oaks ORV Park Update Informational Melissa Prowse / 249-2801 COMMUNICATIONS/REPORTS: ACTION REOUIRED PRESENTER(S) / PHONE # D FY2022 Commission Approval Schedule (CIP/MMP Projects) Receive & File Mike Donnellon / 343-6290 E Maintenance Management Plan (MMP) Budget Report Receive & File Mike Donnellon / 343-6290 CONSENT AGENDA: ACTION REOUIRED PRESENTER(S) / PHONE # 1 Multiple Parks - Pavement Maintenance Approval Zachary Crane / 240-1079 2 Waterford Oaks Activity Center and Recreation Program Services - Flooring Approval Mike Donnellon / 343-6290 Replacement REGULAR AGENDA: 3 FY2023 Asset Management Plan - Proposed Project List 4 FY2023 Capital Equipment Replacement - Proposed Equipment List 5 Red Oaks Waterpark Ticket Purchase Agreement 6 Glen Oaks Conference Center - Walk-in Cooler Equipment Replacement 7 Glen Oaks & White Lake Oaks - Irrigation Improvements 8 Recreational Needs Assessment Survey Contract Recommendation 9 Revision to Parks Access Permit Policy — Employee Park/Facility Use 10 Holly Oaks ORV Park - Additional Fees 11 Fiscal Services FY2022 First Quarter Financial Reports and Budget Amendments UNFINISHED BUSINESS: NEW & MISCELLANEOUS BUSINESS 12 Director's Report 13 Executive Committee Update ACTION REOUIRED PRESENTER(S) / PHONE # Receive & File Mike Donnellon / 343-6290 Receive & File Tom Hughes / 343-1011 Approval Tom Hughes / 343-1011 Approval Mark Adams / 762-3822 Approval Zachary Crane / 240-1079 Approval Melissa Prowse / 249-2801 Approval Chris Ward / 858-4644 Approval Melissa Prowse / 249-2801 Approval Jeff Phelps / 858-5319 ACTION REOUIRED PRESENTER(S) / PHONE # ACTION REOUIRED PRESENTER(S) / PHONE # Receive & File Chris Ward / 858-4644 Informational Gary McGillivray / 709-0359 ANNOUNCEMENTS ADJOURNMENT TO: March 2, 2022 at 2:00 p.m. or to the Call of the Chair RETURN TO AGENDA OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 J. David VanderVeen REGULAR MEETING Christine Long Vice Chairman Gary R. McGillivray, Chairman Yolanda Charles Andrea LaFontaine Ebony Bagley Jim Nash Secretary January 5, 2022 Nancy Quarles Lance Stokes Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:03 p.m. in the Oakland County Parks Activity Center. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Ebony Bagley, Christine Long, Yolanda Charles, Andrea LaFontaine, Jim Nash, Nancy Quarles, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Sue Wells, Manager Melissa Prowse, Interim Manager Phil Castonia, Chief -Business Operations Mike Donnellon, Chief -Facilities Maintenance & Development Jim Dunleavy, Chief -Park Operations & Maint. — North District Tom Hughes, Chief -Park Operations & Maint. — South District Brandy Sotke-Boyd, Chief -Recreation Programs & Services Desiree Stanfield, Supervisor -Marketing & Communications Mark Adams, Architectural Engineer Jami Monte, Executive Secretary FISCAL SERVICES Jeff Phelps, P&R Fiscal Coordinator PURCHASING Andy Krumwiede, Buyer APPROVAL OF AGENDA VanderVeen moved to recommend approval of the agenda, as printed. Seconded by Charles. Motion carried on a voice vote. APPROVAL OF MINUTES Commissioner Quarles requested to amend the minutes of December 1, 2021 to reflect the attendance of Commissioner Bagley. Bagley moved to recommend approval of the minutes of December 1, 2021, as amended. Seconded by Stokes. Motion carried on a voice vote. PUBLIC COMMENT None. January 5, 2022 Page 2 NOMINATION & ELECTION OF 2022 OCPR COMMISSION OFFICERS A. Chairman B. Vice Chairman C. Secretary Quarles nominated to elect Gary McGillivray as Chairman, J. David VanderVeen as Vice Chairman, and Ebony Bagley as Secretary of the Oakland County Parks and Recreation Commission. Seconded by Long. Motion carried unanimously on a roll call vote. PRESENTATIONS/RECOGNITIONS Introduction of Tiffany Mason and Jane Peterson has been postponed due to inability to attend the meeting. Chairman McGillivray presented a Proclamation of Recognition to Sue Wells and read it aloud. COMMUNICATIONS/REPORTS None. CONSENT AGENDA ITEMS 1. Waterford Oaks and Red Oaks Waterpark — HVAC Desiqn & Engineering Proposals 2. Capital Improvement Program to Operations — Budget Amendments Long moved to recommend approval of Consent Agenda Items 1 through 2, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote with VanderVeen absent. REGULAR AGENDA ITEMS 3. OCPRC Fees and Charqes Tom Hughes advised that there was a typo on page 40 and the "Red Oaks Waterpark - Oakland County Resident Rate - Fri, Sa, Sun" is $18, rather than $17. Charles moved to recommend approval of the OCPRC Fees and Charges, as presented. Seconded by Quarles. Motion carried unanimously on a roll call vote. 4. Reauest to Sell Alcohol — Drew's Home of Clarkston LaFontaine moved to recommend approval of the Request to Sell Alcohol — Drew's Home of Clarkston, as presented. Seconded by VanderVeen. Motion carried unanimously on a roll call vote. January 5, 2022 Page 3 5. Red Oaks Waterpark — Slide Pool Marcite Replacement (Amendment) Charles moved to recommend approval of Red Oaks Waterpark — Slide Pool Marcite Replacement (Amendment), as presented. Seconded by Bagley. Motion carried unanimously on a roll call vote. 6. Strateaic Visionina Plan — Parks 5-Year Plan Nash moved to receive and file the Strategic Visioning Plan — Parks 5-Year Plan. Seconded by Quarles. Motion carried unanimously on a roll call vote. Chairman McGillivray requested to setup a meeting of the Parks & Recreation Fiscal Sustainability Committee. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 7. Director's Report Director Ward provided an overview of his report. 8. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on December 13, 2021. Commissioner Stokes requested to setup a meeting of the Parks & Recreation Environmental Sustainability Committee. ANNOUNCEMENTS/ADJOURNMENT At 2:51 p.m., there being no further business to come before the Commission, the meeting was adjourned to February 2, 2022 or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. RETURN TO AGENDA �NTYpAa FY2022 Commission Approval Schedule Wednesday, March 2, 2022 $535,000 Concept Approval Addison Oaks Office Conversion/Improvements Capital 75,000 Adams M Construction Approval Holly Oaks ORV Parking Lot - Phase II Capital 200,000 Crane Z General Approval Program Community Invasive Species Natural 260,000 Cook Maylen S Management Resources Wednesday, April 6, 2022 $4,545,500 Concept Approval Program Facility Condition Assessment Maintenance 50,000 Donnellon M Construction Approval Independence Oaks Asphalt Road Improvements Capital 1,550,500 Crane Z Multiple Parks Invasive Species Management Natural Cook Maylen S Resources Multiple Parks Roof Replacements Capital 125,000 Adams M Program Asset Removal Program Maintenance 50,000 Crane Z Program Sign Replacement Program Maintenance 50,000 Hughes T Red Oaks Metal Roof Replacements Capital 320,000 Adams M Springfield Oaks Mill Pond Dam Removal & Capital 2,400,000 Crane Z Restoration Wednesday, May 4, 2022 $165,000 Construction Approval Glen Oaks Electrical Improvements Capital 140,000 Adams M RFP Approval Independence Oaks Wednesday, June 8, 2022 Construction Approval Multiple Parks Wednesday, July 6, 2022 Construction Approval Addison Oaks Wednesday, August 3, 2022 Construction Approval Addison Oaks Wednesday, September 7, 2022 Construction Approval Independence Oaks Wednesday, October 5, 2022 Construction Approval Program Hidden Springs Bathhouse Capital 25,000 Adams M Improvement $562,000 HVAC Replacements Capital 562,000 Adams M $45,000 Group Area Campsite Conversion Capital 45,000 Crane Z $75,000 Office Conversion/Improvements Capital 75,000 Adams M $25,000 Hidden Springs Bathhouse Capital 25,000 Adams M Improvement $50,000 Facility Condition Assessment Maintenance 50,000 Donnellon M FY2022 Commission Approval Schedule 1/25/2022 RETURN TO AGENDA Oakland County Parks and Recreation Commission FY2022 MAINTENANCE MANAGEMENT PLAN BUDGET TO ACTUAL EXPENSE REPORT Tuesday, January 18, 2022 Program Name FY2022 Adopted FY2022 Adjusted Expended Budget Balance Budget Center Asset Name Project Name Budget Budget Amount _Projects $190,000 $184,000 $0 $184,000 ACC Conference Center Stucco Repair $10,000 $4,500 $10,000 $4,500 $0 $0 $10,000 $4,500 ADD Cabins Heating Unit Installation Cabins 1-4 GLC Clubhouse Exterior Stone Repair $10,000 $10,000 $0 $10,000 GRV Cabin 7 HVAC Replacement $4,500 $4,500 $0 $4,500 IND Nature Center Brid Repair $30,000 $45,000 $0 $45,000 IND Trail G Habitat Trail Improvements $50,000 $50,000 $0 $50,000 WTR Activity Center Flooring Replacement $16,000 $55,000 $0 $55,000 WTR Fridge Toboggan To Stair Tower Removal $65,000 $5,000 $0 $5,000 ADA Maintenance $50,000 $50,000 $= $50,000 ADM Accessibility ADA Maintenance Program $50,000 $50,000 $S $50,000 ARC Flash Compliance $60,000 $60,000 $0 $60,000 ADM Utilities and Infrast ARC Flash Compliance Program $60,000 $60,000 $0 $60,000 Asset Removal $50,000 $50,000 $0 $50,000 ADM Park Assets Removal Program $50,000 $50,000 $0 $50,000 Fenceline Repair $33,000 $33,000 $0 $33,000 ADM Boundaries Fenceline Repair Program $33,000 $33,000 $0 $33,000 Pavement Maintenance $150,000 $150,000 $0 $150,000 ADM Pavement and Drai Pavement Maintenance Program $150,000 $150,000 $0 $150,000 Professional Services $50,000 $50,000 $1,425 $48,575 ADM Park Assets Professional Services Program $50,000 $50,000 $1,425 $48,575 Roof Repair $33,000 $33,000 $0 $33,000 ADM Building Roofs Roof Repair Program $33,000 $33,000 $0 $33,000 Signage Replacement $50,000 $50,000 $0 $50,000 ADM Signs Sign Replacement Program $50,000 $50,000 $0 $50,000 Structural Inspections $18,800 $18,800 $0 $18,800 GLG GLG Northeast Steel Bri Structural Inspection Northwest Steel Bri Structural Inspection $1,850 $1,850 $1,850 $1,850 $0 $0 $1,850 $1,850 GLG GLG Southeast Steel Bri Structural Inspection Southwest Steel Bri Structural Inspection $1,850 $1,850 $2,350 $0 $1,850 $2,350 $0 $2,350 GLG Wood Pedestrian B Structural Inspection $2,350 $2,350 $0 $2,350 GRV Cottage Island Brid Structural Inspection $1,850 $1,850 $0 $1,850 GRV Mathews Island Bri Structural Inspection $1,850 $1,850 $0 $1,850 GRV WWP Paradise Island Lon Structural Inspection Waterpark Bridge Structural Inspection $2,350 $2,500 $2,350 $0 $2,500 $0 $2,350 $2,500 Program Name FY2022 Adopted FY2022 Adjusted Expended Budget Balance Budget Center Asset Name Project Name Budget Budget Amount $684,800T $678,800 $1,425 $677,375 Adopted Budget LESS Adjusted Budget: $6,000 Oakland County Parks and Recreation Commission FY2022 NATURAL RESOURCES MANAGEMENT PLAN BUDGET TO ACTUAL EXPENSE REPORT Tuesday, January 18, 2022 Program Name Budget Center Asset Name Project Name Forestry NR INatural Resources Forestry Program NR Natural Resources Trail Enhancement Program Freshwater Stewardship NR Natural Resources Freshwater Stewardship Program Land Management NR Natural Resources Land Management Program Storm Sewer Maintenance NR Natural Resources Storm Sewer Maintenance Progra Wildlife Management NR Natural Resources Wildlife Management Program FY2022 Adopted FY2022 Adjusted Budget Budget $242,000 $242,000 $232,000 $232,000 $10,000 $10,000 $98,000 $98,000 $98,000 $98,000 $501,000 $501,000 $501,000 $501,000 $5,000 $5,000 $5,000 $5,000 $20,000 $20,000 $20,000 $20,000 $866,000 $866,000 Adopted Budget LESS Adjusted Budget: $0 Expended Amount $14,836 $14,836 $0 $2,423 $2,423 $58,803 $58,803 $0 $0 $0 $0 $76,061 Budget Balance $227,164 $217,164 $10,000 $95,578 $95,578 $442,197 $442,197 $5,000 $5,000 $20,000 $20,000 $789,939 Page 1 of 1 Oakland County Parks and Recreation Commission FY2022 NATURAL RESOURCES MANAGEMENT PLAN: CISMA BUDGET TO ACTUAL EXPENSE REPORT Tuesday, January 18, 2022 Program Name Budget Center Asset ivame Project Name CISMA NR Natural Resources CISMA FY2022 Adopted IFY2022 Adjusted Budget Budget $244,865 $286,454 $244,865 $286,454 $244,865 $286,454 Adopted Budget LESS Adjusted Budget: ($41,589) Expended Budget Balance Amount $18,345 $268,109 $18,345 $268,109 $18,345 $268,109 Page 1 of 1 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 1 Department: Facilities Maintenance & Development From: Zachary Crane, Project Manager Subject: FY2022 Pavement Maintenance Program PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement ✓ Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope As part of the FY2022 Pavement Maintenance Program ($150,000), Staff have identified the following pavement maintenance projects at several park locations. Pavement maintenance includes asphalt and concrete cutting, patching, crack -filling and resurfacing. 2. Need The Pavement Maintenance Program includes ongoing surveys of existing hardscape surfaces and conditions for development of a phased strategic maintenance plan. Concrete and asphalt pavement in the park system are subject to ageing, damage and ordinary wear and tear. Repairs are prioritized by safety issues, condition, and age. The pavement maintenance program supplements the routine maintenance funded by the annual operations budget by targeting pavement areas with greater need for improvement 3. Review and approval history Date Description 2/2021 Budget Review 9/2021 Budget Approval 4. Funding a. Current FY2022 budgeted amount: i. Maintenance Management Plan $150,000 b. Recommended pavement repairs to be completed by annually contracted vendor. i. Addison Oaks — Buhl Trail Asphalt repairs $4,000 ii. Independence Oaks — River View/Hawks view asphalt repairs $6,000 iii. Lyon Oaks — Golf Course Driving Range Asphalt repairs $22,000 iv. Springfield Oaks — Golf Course Parking Lot asphalt repairs $12,640 v. Springfield Oaks — Activity Center asphalt repairs $4,950 vi. Waterford Oaks — Farmers Market asphalt repairs $8,000 vii. White Lake Oaks — Golf Course parking Lot asphalt repairs $7,000 viii. White Lake Oaks — Golf Course Cart path asphalt repairs $12,800 (1) Sub -total $77,390 Page 2 c. Recommended pavement repairs to be completed by Facilities Maintenance and Parks Staff. i. Glen Oaks — Maintenance Building Concrete repairs $3,000 ii. Groveland Oaks — Various Campground Concrete repairs $8,000 iii. Lyon Oaks — Dog Park Concrete repairs $5,000 iv. Red Oaks — Waterpark concrete repairs $5,000 (1) Sub -total $21,000 d. Recommended pavement improvements (CIP) that require a budget amendment from the Operating budget to the Capital Improvement Program budget. i. *Orion Oaks — Dog Park parking lot entrance asphalt $16,656 ii. *White Lake Oaks — Golf Course cart path new asphalt $34,200 (1) Sub -total $50,856 e. Total Recommended Amount $149,246 5. Quotations were received from our approved annually contracted vendor Bush Brothers Paving, Inc., Farmington Hills, Michigan (Contract #6117). STAFF RECOMMENDATION Staff recommends approval of a change order to annually contracted vendor Bush Brothers Asphalt Paving, Farmington Hills, MI, (Contract # 6117) for the various asphalt repairs and improvements as listed above in the amount of $103,246, with Facilities Maintenance staff and other various annual contracted vendors completing the remaining work, for a total program cost of $149,246 Staff Further recommends the following budget amendment; Fiscal Budget Amendment — From Operating to CIP Expenses FY20XX 50800-5060910-160430-730789 General Program Administration ($50,856) 50800-5060101-160000-796500 Budgeted Equity Adjustments $50,856 $-0- Net Position — Unrestricted 50800-5060666-160666-796500 Budgeted Equity Adjustments ($50,856) 50800-5060201-160900 Capital Improvement $50,856 $-0- MOTION Staff recommends approval of a change order to annually contracted vendor Bush Brothers Asphalt Paving, Farmington Hills, MI, (Contract #6117) for the various asphalt repairs and improvements as listed above in the amount of $103,246, with Facilities Maintenance staff and other various annual contracted vendors completing the remaining work, for a total program cost of $149,246 Staff Further recommends the following budget amendment; Fiscal Budget Amendment — From Operating to CIP Expenses FY20XX 50800-5060910-160430-730789 General Program Administration ($50,856) 50800-5060101-160000-796500 Budgeted Equity Adjustments $50,856 $-0- Net Position — Unrestricted 50800-5060666-160666-796500 Budgeted Equity Adjustments ($50,856) 50800-5060201-160900 Capital Improvement $50,856 $-0. RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Facilities Maintenance & Development From: Michael J. Donnellon, Jr — Chief of Park Facilities Maintenance & Development Subject: Waterford Oaks Activity Center and Recreation Program Services - Flooring Replacement PROJECT CATEGORIES Agenda Type: ✓ Consent Agenda Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: Capital Improvement ✓ Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope Removal and replacement of approximately 8,000 square feet of various flooring carpet and tile flooring within the Waterford Oaks Activity Center and the Recreation and Program Services Offices with new commercial grade carpet tile and vinyl tile planks, including vinyl wall base trim and any necessary floor leveling. 2. Need Existing flooring, some of which is over 25 years old, requires replacement due to wear and tear on the existing surfaces resulting in increased maintenance and repair for a clean and safe building environment. 3. Review and approval history Date Description 9/2021 FY2022 Operational Budget Approval 4. Funding a. Current FY2022 budgeted amount: i. Waterford Oaks Park (WTR) $15,000 ii. Asset Management Plan (MMP) $16,000 (1) Total $31,000 b. Recommended total amount: i. Waterford Oaks Activity Center Flooring $32,353.50 ii. Recreation & Program Services/Park Offices $20,512.30 (1) Subtotal $52,865.80 iii. 10% Project Contingency $ 5,287.00 (1) Flooring Project Total $58,152.00 c. Additional $27,152.80 is available within the Asset Management Plan (MMP) due to other project savings realized by completing them with our Facilities Maintenance and Park Staff. d. Quotations were received from our approved annually contracted vendor Flooring Transformations, LLC (Contract #5001). Page 2 ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Flooring Plan and Layout 3. Attachment C — Quotation STAFF RECOMMENDATION Staff recommends approval of a change order to Flooring Transformation, LLC, Clinton Township, MI in the amount of $52,865.80, plus a 10% contingency for the Waterford Oaks Activity Center and the Recreation & Program Services flooring replacement in the total project amount of $58,152.80. MOTION Move to approve a change order to Flooring Transformation, LLC, Clinton Township, MI in the amount of $52,865.80, plus a 10% contingency for the Waterford Oaks Activity Center and the Recreation & Program Services flooring replacement in the total project amount of $58,152.80. Project Identification and Management Park: Waterford Oaks Budget Center: WTR Asset Name: Activity Center OCPR Asset ID: 758 Project Name: Flooring Replacement Project ID: 1517 FM File Name: Activity Center Flooring Replacement FM File ID: WTR 2022.205 Project Manager: Mike Donnellon, Chief Facilities Email: don nellonmCDoakaov.com Maintenance and Development Planner: Donna Folland, Senior Planner Email: follanddCcDoakeov.com Date Created: 1/25/2022 Date Updated: 1/25/2022 Staff Recommendation Staff recommends proceeding with this project to perform needed maintenance of the Activity Center building (which includes Recreation Programs and Services (RPS) addition) that has been deferred until now. Planning staff notes that the Activity Center was built in 1950 and is over 50 years old. (The RPS wing was added in 2006). Historical evaluation was not performed because the project performs necessary maintenance and does not alter structure or function or function of the building. This project was originally proposed in the approved FY2022 Maintenance Management Plan to replace the flooring in the Activity Center part of the building only for an estimated cost of $16,000. The budget has been adjusted to include flooring replacement in the RPS wing and will be implemented with OCPR in-house professional staff. See Commission memo for details on funding. Project Description Current Conditions and Project Need Existing flooring, some of which is over 25 years old, requires replacement due to wear and tear on the existing surfaces resulting in increased maintenance and repair for a clean and safe building environment. Proposed Project Scope Removal and replacement of approximately 8,000 square feet of various flooring carpet and tile flooring within the Waterford Oaks Activity Center and the Recreation and Program Services Offices with new commercial grade carpet tile and vinyl tile planks, including vinyl wall base trim and any necessary floor leveling Proposed Schedule Project will be completed in Fiscal Year 2022. Update: January 25, 2022 Proposal OCPR 20889-1- Area #2 LVT 3ERAMS ApM ISTRATM WWWs (MAB) 'roposal OCPR 190504-2 - Alternate# I Area 48-ER IL FLOOR PANS Proposal OLOOR oransformations 35692 Simon Drive Clinton Twp, MI 48035 (586)703-9014 Cell Floor Transformations@comcast.net Sold To: Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 Contract # 005001 Mike Boyd \ October 25, 2021 PROPOSAL: OCPR 190504-2-1 PAG E: 1 Ship To: Waterford Oaks - Flooring Budgets for the Activities Area LVT Plank Flooring - Revised with Selections & Updated Pricing 2800 Watkins Lake Road Waterford, MI 48328 QTY UNITS DESCRIPTION SELL EXTENDED 5832 Sft Altro LVT Flooring 4.70 27410.40 Style: Lavencia Tile @ 6" x 48" Planks Color(s): LAV14022 Ash Oak ( Field ) LAV14055 Newfound Oak ( Accent ) 9 Pails EcoFix 25E LVT Adhesive @ 4gal 2 Pails AltroFix 30 LVT Adhesive @ 1gal 1 Lot LVT Flooring Freight 42 Bags Ardex Feather Finish 17.95 753.90 480 Lft Roppe Wallbase 1.90 912.00 Style: 1/8" Rubber Height: 4" Coved Color: 125 Fig 7 Tubes Mapei 575 Wallbase Adhesive @ 29 oz. 480 Sft Demo of existing wallbase 0.10 48.00 5832 Sft Demo of existing vinyl tile 0.35 2041.20 36 Hours Preparation of existing concrete substrate by skim coating entire 33.00 1188.00 area to smooth out cracks and height differences which will telegraph thru the new vinyl tile 5832 Sft Installation of new Altro LVT Flooring 480 Lft Installation of Roppe Wallbase Alternate #1: Demo existing ceramic tile and wallbase in front foyer and install new LVT Planking Add (2,584.20) to Below Total Notes: 1. Quote is for budget purposes only. Pricing is good till February 25, 2022. 2. Labor rate based on project being done in consecutive phases during regular hours with non -union installers. 3. Quote does not includes moving of furniture. 4. Dumpster onsite to be provided by OC Parks. 5. See highlighted print for areas covered in this proposal. r Proposed By: �411chae(ZafinskZ Date: ranuary 10. 2022 SUBTOTAL............ 32353.50 SALES TAX....... 0.00 Accepted By: Date: FINAL TOTAL...... 32,353.50 Proposal OLOOR oransformations 35692 Simon Drive Clinton Twp, MI 48035 (586)703-9014 Cell Floor Transformations@comcast.net January 21, 2022 PROPOSAL: OCPR 20889-2 PAG E: 1 Sold To: Ship To: Oakland County Parks and Recreation Oakland County Parks and Recreation - Budgets 2800 Watkins Lake Road to Replace Flooring in Select Areas of the Waterford Waterford, MI 48328 Activities Building- Updated Contract # 005001 2800 Watkins Lake Road Mike Boyd Waterford, MI 48328 \ l QTY UNITS DESCRIPTION SELL EXTENDED Area #1: Replace Existing Carpet in (7) Offices, Reception Desk and Adjacent Copy Area 236 Sys Mannington Carpet Tile 37.60 8873.60 Style: Husk Color: 43333 Sorrel 3 Pails Mannington Pressure Sensitive Adhesive @ 4gal 1 Lot Mannington Carpet Freight 2 Bags Ardex Floor Patch 17.95 35.90 520 Lft Roppe Wallbase 1.90 988.00 Style: 1/8" Rubber Height: 4" Coved Color: 125 Fig 8 Tubes Mapei 575 Wallbase Adhesive @ 29oz 520 Lft Demo of existing wallbase (carpet) 0.10 52.00 236 Sys Demo of existing carpet 2.00 472.00 8 Hours Floor preparation of existing concrete substrate prior to 33.00 264.00 installation of new Mannington Carpet Tile 236 Sys Installation of Mannington Carpet Tile 520 Lft Installation of Roppe Wallbase Total Budget for Area #1 10,685.50 Area #2: Install LVT Flooring in the Main Hallway, Back Employee Entry, Waiting Area, Kitchen & Bath Chair Storage Rooms 1548 Sft Altro LVT Flooring 4.70 7275.60 Style: Lavencia Tile @ 6" x 48" Planks Color: LAV14011 Classic Oak or LAV14055 Newfound Oak 3 Pails EcoFix 25E LVT Adhesive @ 4gal 2 Pails AltroFix 30 LVT Adhesive @ 1/2 gal 1 Lot LVT Flooring Freight 12 Bags Ardex Feather Finish 17.95 215.40 Proposal OLOOR 0ransformations 35692 Simon Drive Clinton Twp, MI 48035 (586)703-9014 Cell Floor Transformations@comcast.net Sold To: Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 Contract # 005001 Mike Boyd QTY UNITS 440 Lft Roppe Wallbase 7 36 164 82 24 1548 440 36 r Proposed By: Accepted By: January 21, 2022 PROPOSAL: OCPR 20889-2 PAG E: 2 Ship To: Oakland County Parks and Recreation - Budgets to Replace Flooring in Select Areas of the Waterford Activities Building- Updated 2800 Watkins Lake Road J Waterford, MI 48328 a DESCRIPTION SELL EXTENDED 1.90 836.00 Style: 1/8" Rubber Height: 4" Coved Color: 125 Fig Tubes Mapei 575 Wallbase Adhesive @ 29oz Lft 500 H Transition Strips 1.80 64.80 Color: To Be Selected Lft Demo of existing wallbases 0.10 16.40 Sys Demo of existing carpet 2.00 164.00 Hours Preparation of existing concrete substrate by skim coating entire 33.00 792.00 area to smooth out cracks and height differences which will telegraph thru the new vinyl tile Sft Installation of new Altro LVT Flooring Lft Installation of Roppe Wallbase Lft Installation of transition strips Total Budget for LVT Areas 9,826.80 Notes: 1. Quote is for budget purposes only. Pricing is good till February 25, 2022. 2. Labor rate based on project being done in consecutive phases during regular hours with non -union installers. 3. Quote does not includes moving of furniture. 4. Dumpster onsite to be provided by OC Parks. 5. See highlighted print for areas covered in this proposal. J 144ichae(Zafins(i Date: ranuary 21. 2022 SUBTOTAL ...............*** See Above Breakdown *** SALES TAX....... 0.00 Date: FINAL TOTAL...... ***See Above Breakdown *** RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Facilities Maintenance & Development From: Michael J. Donnellon, Jr — Chief of Park Facilities Maintenance & Development Subject: Preliminary FY2023 Asset Management Plans Capital Improvement Program Plan Projects (CIP — Net Position) Maintenance Management Plan Projects (MMP — Operating Budget) Natural Resource Management Plan (NR — Operating Budget) INTRODUCTION AND HISTORY Preliminary FY2022 CIP, MMP & NR: a. This preliminary Fiscal Year (FY) 2023 program/project lists has been developed by staff and Commission for capital improvement, facility maintenance and natural resource management of over 230 Oakland County Parks and Recreation Commission (OCPRC) assets, buildings, natural areas and recreational features within 14 park locations, beginning the FY2023 budgetary review process. b. This plan and forecast are guided by the following Strategic Action Plan goal to manage assets and infrastructure: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data'. i. The list represents a 100% reinvestment in existing assets and facilities ii. Park system assets have an estimated total replacement value of $119,814,3302. Calculated reinvestment rate in FY2022 is 5.44%.3 c. Past budget constraints have resulted in deferral of reinvestment in existing assets. i. $20,448,483 in deferred asset management reinvestments were identified in 2020. ii. Condition assessments of existing assets and facilities to quantify needed reinvestment is a continuing process. iii. With the passage of the 2020 millage, the preliminary FY2022 program/project lists began to address this deferred reinvestment. d. The preliminary FY2023 funded project lists include: i. CIP Programs/Projects subtotal $ 4,765,900 ii. MMP Programs/Projects subtotal $ 870,050 iii. NR Programs/Projects Subtotal $ 902,000 iv. TOTAL PROJECTS $ 6,537,950 ' The Strategic Action Plan was approved by OCPRC on 1/10/2018 and adopted by OC Board of Commissioners on 1 /2/2018 as part of the Parks and Recreation Master Plan 2018-2022. 2 Oakland County Parks' Annual Dashboard and Data Book for Fiscal Year 2020, page 25. 3 According to both the "National Research Council — Building Research Committee", and the "Association of Physical Plant Administrators (APPA), Capital Renewal and Deferred Maintenance Programs Report, 2009, Harvey Kaiser", an estimated 2% - 4% reinvestment (capital renewal) of the current replacement value of facilities is recommended. ATTACHMENTS Attachment A — Preliminary FY2023 CIP, MMP & NR Program/Project Lists httgs://www.oakgov.com/parks/aetinvolved/Pages/ciiD.asiDx. STAFF RECOMMENDATION Staff recommends to receive and file the preliminary FY2023 Capital Improvement Program, Maintenance Management Plan and Natural Resource Management Programs/Projects list, as sub -totaled below to be further reviewed during the April 2022 Commission Budget Workshop. i. CIP Programs/Projects subtotal $ 4,765,900 ii. MMP Programs/Projects subtotal $ 870,050 iii. NR Programs/Projects Subtotal $ 902,000 iv. TOTAL PROJECTS $ 6,537,950 MOTION Move to receive and file the preliminary FY2023 Capital Improvement Program, Maintenance Management Plan and Natural Resource Management Programs/Projects list, as sub -totaled below to be further reviewed during the April, 2022 Commission Budget Workshop. i. CIP Programs/Projects subtotal $ 4,765,900 ii. MMP Programs/Projects subtotal $ 870,050 iii. NR Programs/Projects Subtotal $ 902,000 iv. TOTAL PROJECTS $ 6,537,950 �PAR� FY2023 Capital Improvement Program Project List Budget Project Project Center ID Asset Name: Project Name Priority FY2023 Capital Projects . Park System Programs ADM 123 Accessibility ADM 329 Paved Pathways Addison Oaks ACC 2 Conference Center Catalpa Oaks CAT 1278 Irrigation System Glen Oaks GLG 149 Maintenance Chemical Mixing Groveland Oaks GRV 1821 Concession Holly Oaks HRV 1936 Pavement HRV 1937 Pavement Independence Oaks IND 2045 Beach Cove Pavilion IND 1623 Camp Wilderness Pavilion 1 North IND 1624 Camp Wilderness Pavilion 2 South IND 58 Pine Grove Playground IND 163 Site and Grounds Lyon Oaks LYC, LYG, LYP 61 Pavement and Drainage LYG 164 Hole #11 Boardwalk LYG 62 Hole #17 Boardwalk LYG 63 Pavement and Drainage Orion Oaks ORN 1550 Utilities and Infrastructure Red Oaks RDD 711 Dog Park Contact Station Shed RDG 1683 Boundaries RDG 2071 Boundaries RDG 2072 Boundaries RDP 1316 Nature Center Parking Lot RDP 2118 Nature Center Parking Lot RWP 1678 Waterpark Bathhouse RWP 185 Waterpark Former Entrance RWP 825 Waterpark Maintenance Building ADA Transition Program Pathway Replacement Program Deck Replacement Grading and Installation Phase II Fields C and D Replacement Utility Enclosure Parking Lot Parking Lot Grant Reimbursement Roof Replacement Roof Replacement Roof Replacement Replacement Beach Site and Buildings Improvements Entrance Drive Replacement Replacement Replacement Parking Lot Replacement Water and Electrical to Maintenance Shed Replacement Hole #2 Net Replacement Hole #3 Net Replacement Hole #7 Net Replacement Asphalt Resurfacing Asphalt Resurfacing - CMH Funding Exterior Renovation Improvements Pool Boiler Replacements 4,765,900 1 50,000 3 950,000 1 3 am 3 3 3 3 3 3 58,300 295,000 60,000 20,000 200,000 -200,000 22,500 6,000 6,000 1 120,000 3 100,000 3 611,600 3 40,000 3 45,000 3 475,000 3 30,000 3 25,000 3 30,000 26,000 30,000 3 231,000 3-113,000 3 85,000 3 22,000 3 350,000 Project Priority Legend 1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement FY2023 Capital Improvement Program Project List Budget Project Center ID Asset Name: Capital Projects Red Oaks RWP 1106 Waterpark Maintenance Building RWP 1173 Waterpark Wave Pool and Waterslide Springfield Oaks SAC 85 Barns SAC 1607 Goat Barn SAC 2136 Utilities and Infrastructure SAC 2134 Utilities and Infrastructure SPG 202 Golf Course Drainage System SPG 99 Golf Course Irrigation System Waterford Oaks WCM 204 Market Building WCM 205 Site and Grounds WTR 206 House 1580 Scott Lake (Ernst) WTR 367 House and Shed 2896 Watkins Lake Road WTR 2097 Lookout Lodge WTR 1149 Park Storage Shelter West White Lake Oaks WLG 1675 Employee Parking Lot WLG 471 Hole #9 Culvert Capital Projects Budget Target Project Name Roof Replacement Metal Wavepool Improvements Siding Replacement Siding Replacement Fiber Optic Utility Pavement Improvements (MDARD) Replacement Replacement Market Building and Pavilion Improvements Market Site Improvements Roof Replacement Shingle Roof Replacement Shingle Deck Repairs/Replacement Roof Replacement Shingle Maintenance Parking Improvements Replacement 1750 Budget Target Capital Improvement Program Grand Total (Amount over (<0) or under (>0) Budget Target) Project Priority FY2023 4,765,900 3 30,000 3 150,000 3 66,000 3 15,000 5 10,000 5 82,000 3 75,000 14308,000 0 3 100,000 3 100,000 3 15,000 3 13,000 3 56,000 3 10,500 3 110,000 3 50,000 -4,900,000 -4,900,000 4=0-134,100 Project Priority Legend 1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement FY2023 Capital Improvement Program Project List OAKLAND FY2023 Maintenance Management Plan Project COUWYPARBudget List Project Project Center ID Asset Name: Project Name Priority FY2023 Maintenance Projects 870,050 Park System Programs ADM 122 Accessibility ADA Maintenance Program 2 20,000 ADM 1923 Park Assets Professional Services Program 3 150,000 ADM 1524 Park Assets Removal Program 3 50,000 ADM 125 Pavement and Drainage Pavement Maintenance Program 3 75,000 ADM 127 Signs Sign Replacement Program 3 20,000 ADM 2115 Windows and Doors Window & Door Replacement Program 3 50,000 Addison Oaks ACC 6 Conference Center Stucco Repair 3 11,000 ADD 14 Adams Lake Bridge Structural Inspection 1 1,875 ADD 13 Adams Lake Dam Structural Inspection 1 3,125 ADD 956 Buhl Lake Dam Structural Inspection 1 1,875 ADD 957 Buhl Lake Steel Bridge Structural Inspection 1 4,375 ADD 1920 Cabin 2 HVAC Installation 4 4,500 ADD 1921 Cabin 3 HVAC Installation 4,500 ADD 1922 Cabin 4 HVAC Installation 4,500 ADD 2113 Utilities and Infrastructure Area B and D Generator Hookup for Wells 20,000 ADD 1644 Yurt 1 North Flooring Replacement 3 6,000 Catalpa Oaks CAT 1805 Pavilion and Concession Painting 50,000 Glen Oaks GLC 25 Clubhouse Exterior Stone Repair 3 11,000 Groveland Oaks GRV 946 Cabin 8 HVAC Replacement 3 4,500 GRV 45 Mathews Island Bridge Structural Inspection 1 2,400 GRV 1582 Mini -Golf Carpet Replacement 21,000 GRV 42 Paradise Island Long Span Bridge Structural Inspection 1 3,000 GRV 43 Paradise Island Short Span Structural Inspection 1 2,400 Bridge GRV 46 Septic Field Inspection 2 5,000 Lyon Oaks LYC 1709 Clubhouse Grill Room and Pro Shop Carpet Replacement 18,000 LYG 221 Golf Restrooms Floor Resurfacing 3 10,000 Orion Oaks ORN 245 Trail D Dragon Loop Accessibility Enhancements 5 209,000 Red Oaks RDP 713 Nature Center Siding Restoration 3 23,000 RDP 2117 Nature Center Siding Restoration - CMH funding 3 -9,000 RWC 1681 Waterpark Concession Building Painting 3 10,500 Project Priority Legend 1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement FY2023 Maintenance Management Plan Project List Budget Project Center ID Asset Name: RWP 2075 Waterpark Maintenance Building RWP 2074 Waterpark Maintenance Building Springfield Oaks SAC 962 Ellis Barn SAC 1113 Equestrian Barn Waterford Oaks WCM 1559 Market Pavilion WTR 235 House 1580 Scott Lake (Ernst) WWP 273 Waterpark Children's Play Structure Maintenance Projects Budget Target Project Name Address Drainage at Back of Building Painting Exterior Electrical Pedestal Roof Gutters Structural Improvements Window Replacements Structural Inspection 1751 Budget Target Maintenance Management Plan Grand Total (Amount over (<0) or under (>0) Budget Target) Project Priority FY2023 3 5,000 3 12,000 5 8,000 5 5,000 1 5,000 3 44,000 1 3,500 -900, 000 Project Priority Legend 1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement FY2023 Maintenance Management Plan Project List -900,000 -29,950 WKLAND FY2023 Natural COUNTY WKS Resources Management Project List Budget Project Project Center ID Asset Name: Project Name Priority FY2023 Natural Resources Projects I 902,000 Park System Programs NR 1199 Natural Resources Forestry Program 3 160,000 NR 130 Natural Resources Freshwater Stewardship Program 3 208,000 NR 1198 Natural Resources Land Management Program 3 471,000 NR 134 Natural Resources Storm Sewer Maintenance Program 2 5,000 NR 2139 Natural Resources Sustainability Program 3 20,000 NR 138 Natural Resources Trail Enhancement Program 3 10,000 NR 137 Natural Resources Wildlife Management Program 3 28,000 Natural Resources Projects Budget Target -902,00 1830 Budget Target Natural Resources Management -902,000 Grand Total (Amount over (<0) or under (>0) Budget Target) 0 Project Priority Legend 1= Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement FY2023 Natural Resources Management Project List GAKLAN D FY2023-FY2027 Project Scopes COMY Budget Center Asset Name Project Name ADM Accessibility KI V COUNTY PARKS Grew O'xrfcr forGrear P"* SCHEDULE FY2023 FY2024 FY2025 FY2026 FY2027 Project Type: Capital Projects Project Priority: 1 Asset Mgt Type: DM Paved Pathways SCHEDULE KL!"1 I V COUNTY PARKS Crr"a J'arkF for Grew'I'eox.`6s FY2023 FY2024 FY2025 FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM $50,000 $50,000 $50,000 $50,000 $50,000 $950,000 $950,000 $950,000 $950,000 ADA Transition Program SCOPE Park system -wide program to comply with the Americans with Disabilities Act by implementing capital improvement -scale improvements to address the ADA Transition Plan and provide accessibility to persons of all abilities. Program is managed by the staff Accessibility Work Group. Project ID 123 NEED OCPR is required to comply with the Americans with Disabilities Act (ADA) for facilities and programs. Transition plans for each park identify needs within each park to update facilities to meet standards. Pathway Replacement Program SCOPE Establishment of a 10 year budgetary program for the comprehensive replacement of approximately 29.5 miles of paved trails and golf cart paths within the park system. 329 NEED Many of the existing paved trails and cart path exceed the pavement 15-25 year life cycle, requiring continual maintenance repairs resulting in increased operational costs. Similar to other existing budgetary programs, funding will be based on an evaluation of condition, which may include one or more park location per fiscal year. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name ACC Conference Center Deck Replacement SCHEDULE FY2023 � FY202 K N 5 COUNTY FY202 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: 1 Asset Mgt Type: DM Project ID 2 SCOPE NEED $58,300 Replace existing 2,600 square foot Deck is deteriorating. Replacement is conference center wood decking and intended to improve appearance and railings, including the necessary reduce maintenance needs. staining, sealing and structural modifications. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID (Catalpa Oaks ...,M CAT Irrigation System SCHEDULE FY2023 $295,000 � FY202 K N 5 COUNTY FY202 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM SCOPE Grading and Installation Phase II Fields C and D Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes 1278 Budget Center Asset Name Glen • GLG Maintenance Chemical Mixing SCHEDULE FY2023 �KN FY2024 COUNTY FY2025 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM $ 60, 000 Project Name Replacement SCOPE Design, engineering and construction of a 300 square foot masonry addition to the maintenance building for the elimination and replacement of the current structure that meets state and local requirements and has a chemical mixing pad and sufficient secure storage space. Project ID 149 NEED Current chemical building is a temporary storage shed in poor condition and without adequate clear space for filling spray equipment. Its current location also prevents adequate surface drainage around the maintenance garage resulting in failing pavement areas. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name �Groveland Oaks GRV Concession Utility Enclosure K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $20,000 FY2024 FY2025 FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM SCOPE Design/engineering of a pemanent roof structure/enclosure over the existing outdoor utility equipment for water supply and softening systems. Project ID 1821 NEED Roof structure/enclosure will increase expected life -cycle of the utility equipment and lower annual maintenance costs. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID SCHEDULE SCOPE FY2023 $200,000 All earthwork and grading necessary to complete the second phase �� FY2024 installation of the previously FY2025 designed/engineered 220,000 square COUNTY PMKS foot southern asphalt millings parking 6..WP FY2026 I lot and park entrance, along the Dixie FY2027 I Hwy property line, according to site plan requirements. Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: New NEED Earthwork and grading required by site plan review and for noise control. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name ndependence •. —09N IND Beach Cove Pavilion Roof Replacement SCHEDULE SCOPE FY20231 $22,500 �KN FY2024 COUNTY MKS FY2025 $, FY2026 FY2027 Project Type: Capital Projects Project Priority: Asset Mgt Type: Camp Wilderness Pavilion 1 North SCHEDULE FY2023 $6,00 KND FY2024 COUNTY PARKS FY2025 6MIRrPRFkF&F6F POOP& FY2026 FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Camp Wilderness Pavilion 2 South KLAND COUNTY PARKS amar PRrkr forGr*LrW 90*6. SCHEDULE Project ID JEM 2041 NEED 2900 square foot shingle roof was in "fair" condition when evaluated in 2014 with an estimated end of life in 2018. BE Roof Replacement _ SCOPE NEED 0 Replacement of the 1100-square foot Requires replacement due to age and asphalt shingle roof. existing condition. FY2023 $6,000 FY2024 FY2025I FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM 11K Roof Replacement _ SCOPE NEED Replacement of the 1100-square foot Requires replacement due to age and asphalt shingle roof. existing condition. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID IND Pine Grove Playground Replacement 58 K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $120,000 FY2024 FY2025 FY2026I FY2027I Project Type: Capital Projects Project Priority: 1 Asset Mgt Type: DM Site and Grounds 1W SCHEDULE FY2023 $100,000 KND FY2024 COUNTY PARKS FY2025 6F"rPrxrkF&FOr POOP& FY2026 F FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM SCOPE Replace playground with a similar - sized accessible playground compliant with Consumer Products Safety Commission public playground guidelines. NEED Play structure was installed in 1997 and is outdated and not compliant with accessibility or current safety guidelines. Beach Site and Buildings Improvements SCOPE Develop concepts to improve beach area, beach buildings and to meet accessibility guidelines, accomplishing universal access to the extent possible. Develop overall plan to update or replace original park structures and implement phased improvements. Include plan to improve circulation and quality of man-made swimming pond. 163 NEED Concession and bathhouse were built in 1986. Beach area is very popular and in need of updates to retain current users and attract new visitors. Circulation in lake needs to be increased, bathhouse is subject to leaking and mildew, concession building is unused, landscaping needs to be assessed and upgraded. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Lyon •. LYC, LYG, LYP Pavement and Drainage K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $611,600 FY2024 FY2025 FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Hole #11 Boardwalk "V SCHEDULE FY2023 $40,000 KND FY2024 COUNTY PARKS FY2025 6F"rPaFkF&FOP P FY2026 F FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Hole #17 Boardwalk SCHEDULE FY2023 $45,000 �KND FY2024 COUNTY PARKS FY2025 Grear Pi?rkr for6r*LrW 90 6. FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Project Name Entrance Drive Replacement SCOPE Replace entrance drive to conference center and golf course. Consider new lighting and installation of bar gate as part of the project. Replacement SCOPE Materials and permits for the removal and replacement of a 350' of 10' wide boardwalk by Facilities Maintenance. Replacement SCOPE Materials and permits for the removal and replacement of approximately 100' of golf cart boardwalk, including the widening of deck from 10' to 14' for two-lane traffic and access for emergency vehicles. Project ID 61 NEED Construction of existing roads in 2000 were built on heavy clay soils with minimal under -drainage and gravel base resulting in poor asphalt conditions. Pavement, especially next to the shoulders, is failing. Gravel shoulders are difficult to maintain due to snow removal in winter. 164 NEED Boardwalk at Hole #11 was installed in 2002 as part of original golf course construction. Boardwalk is damaged by frost and heaving. 62 NEED Boardwalk at Hole #17 was installed in 2002 as part of original golf course construction. Inadequate base post construction resulted in irregular frost heaving of the deck. Widening of the boardwalk is needed to accommodate emergency vehicles. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Lyon •. LYG Pavement and Drainage SCHEDULE FY2023 �KN FY2024 COUNTY FY2025 $,P FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Project Name Parking Lot Replacement SCOPE $475,000 Replace two existing parking lots, including any necessary gravel base $550,000 repairs. East Parking Lot - LYG allocation (81,000 square feet); West parking lot - LYC allocation (86,000 square feet). Project ID NEED Asphalt and base are failing and requires frequent patching. Replacement will improve attractiveness of the facility and reduce maintenance needs. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes 63 Budget Center Asset Name 10611116111111061 . ORN Utilities and Infrastructure SCHEDULE FY2023 �K N FY2025 COUNTY FY202 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: New Project Name Project ID Water and Electrical to Maintenance Shed 1550 SCOPE NEED $30,000 Establish utility lines to maintenance Heat, water and electrical are needed shed, including water and electrical. for staff to use the maintenance shed in four seasons. The existing service was installed by DTE at the time the area was used for a utility staging area, without the use of a electrical meter. Current power is supplied by a single 110 exterior outlet on the existing power pole near the maintenance shed. Even though we are are not paying for this service, it does not meet code and staff do not have the ability to report a power outage in the event of a downed power line. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name . Oaks I RDD Dog Park Contact Station Shed SCHEDULE FY2023 �KN FY2024 COUNTY PARS FY2025 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: RM Boundarie K L!"1 ND COUNTY PARKS Grew Prirkr &F OF P $25,000 SCHEDULE FY2023 $30,000 FY2024 FY20251 FY2026 F FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: RM Boundar SCHEDULE FY2023 $26,000 �KND FY2024 COUNTY PARKS FY2025 Grear pixrkEAPF rear 90*6 FY2026 I FY2027I Project Type: Capital Projects Project Priority: Asset Mgt Type: Project Name 0 Replacement SCOPE Replace existing ticket booth with a 100 SF contact station, with HVAC and POS network capabililties. Install security cameras. Hole #2 Net Replacement SCOPE Replacement of approximately 375 LF of 50' high golf netting along the fairway of hole #2. SCOPE Hole #3 Net Replacement Project ID NEED Existing contact station is a temporary structure that is inadequate for required functions and for employee comfort and safety. NEED Replacement is required to prevent property damage and ensure the safety of the neighboring residential structures and families. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name • • RDG Boundaries Hole #7 Net Replacement SCHEDULE SCOPE FY2023 $30,000 �KN FY2024 COUNTY FY2025 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: Asset Mgt Type: Nature Center Parking Lot SCHEDULE FY2023 $231,000 K ND FY2024 COUNTY PARKS FY2025 6ff.'RrPRFkF&,6r Peck FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Waterpark Bathhouse SCHEDULE FY2023 $85,000 �KND FY2024 COUNTY PARKS FY2025 CrrearParkrfor6r*LrW90*6. FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Asphalt Resurfacing SCOPE 2" asphalt resurfacing of 2,100 square yard existing parking lot including milling, wedging, capping and striping. Project is intended to extend the life of the pavement until major improvements can be made. 50% cost share by City of Madison Heights is anticipated. This project would be completed in lieu of the Nature Center Parking Lot Improvements (Project ID# 179). Exterior Renovation SCOPE Design/engineering for the 1991 installed park group entrance renovation, including the removal/reconditioning of the entrance structure, replacement of masonry and glass block, concrete walkways and site restoration. Project ID 2072 1316 NEED Design for parking lot improvements was done in 2015 and bids received for construction, but contract was not awarded (#179, estimated cost = $420K). Pavement is in poor condition and in need of repair to remain usable until major improvements are made. 1678 NEED Renovation is required due to age, condition of masonry and steel materials, group entrance function and staff use of the existing breezeway. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID ��300& . Oaks RWP Waterpark Former Entrance Improvements 185 SCHEDULE SCOPE NEED FY2023 $22,000 Design and implement improvements Entrance is original to waterpark that reduce size of existing structure, construction in 1988. it is no longer in �� FY2024 improving visibility and security. use and needs adjustment to make FY2025 area secure and more attractive. COUNTY PMKS Grua?wrkcor Grad FY2026 FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Waterpark Maintenance Building Pool Boiler Replacements SCHEDULE SCOPE NEED FY2023 $350,000 Replace existing 1986 installed, Replacement required due to age and 4,000,000 BTU Ray Pac wave pool annual maintenance. N0ZIA K LAND FY2024 boiler and (2) exterior boilers serving FY20251 the 3 Flume Slide and Lazy River, COUNTp� Y PARKS including the consideration to relocate 6MRr PRFkF&FCVdW PeCIF& FY2026 the 1986 boiler to an exterior and FY2027 protected (Covered) location, adjacent Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Waterpark Maintenance Building SCHEDULE FY2023 $30,000 �KND FY2024 COUNTY PARS FY2025 Grear PRrkr for6r*LrW 90 6. FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM to the river and slide boilers. Roof Replacement Metal SCOPE NEED Replacement of approximatey 3,700 Original 1980's installed standing seam square feet of standing seam metal roof is developing holes and beginning roof, including underlayment, facia, to leak. The roof has been repaired soffit and gutters. and repainted several times. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID Red •. RWP Waterpark Wave Pool and Waterslide Wavepool Improvements 1173 SCHEDULE SCOPE NEED FY2023 $150,000 Remove existing concrete deck All listed scope items, original to the adjacent to pool wall and install edge 1991 constructed wavepool, have �� FY2024 drain, remove and replace existing 350 linear feet been repaired, patch or painted full FY2025 of pool edge coping several times and now required COUNTY PMKS stones/gutters, 175 linear feel of entry removal and replacement. FY2026 I steps, 350 linear feet of safety FY2027 I cables/posts, (3) life guard stands and restore concrete decking. Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: RM Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID SAC Barns SCHEDULE FY2023 �KN FY2024 COUNTY FY2025 $, FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM SCHEDULE FY2023 K ND FY2024 COUNTY PARKS FY2025 Cr "rPa,f.Fl-P,Gr Peck FY2026 FY2027I $66,000 Siding Replacement SCOPE Removal and replacement of the existing wood siding on existing barns with metal siding. Siding Replacement SCOPE $15,000 Phased removal and replacement of the existing wood siding on existing barns with metal siding. Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM SAC IMLItilities and Infrastructure SCHEDULE FY2023 $10,000 �KND FY2024 COUNTY PARKS FY2025 Crrea a+kr orC+rexr enp FY2026I FY2027I Project Type: Capital Projects Project Priority: 5 Asset Mgt Type: Fiber Optic Utility SCOPE Installation of approximatly 500 linear feet of underground fiber optic cable from Hall Road to the Fair Adminstration Building for the vendor's network communication system. 85 NEED Replacement of wood siding with metal is intended to eliminate need of continual painting and improve appearance of barns. 1607 NEED Replacement of wood siding with metal is intended to eliminate need of continual painting and improve appearance of barns. 2136 NEED Existing network communications to the county facility is an the old underground phone cable from the existing Activities Center and does not support today's technology. Additional funding may be possible throught the Michigan Department of Agriculture & Rural Development grant and local vendor donations. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name SAC Utilities and Infrastructure K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $82,000 FY2024 FY2025 FY2026I FY2027I Project Type: Capital Projects Project Priority: 5 Asset Mgt Type: Golf Course Drainage System SCHEDULE FY2023 $75,000 K ND FY2024 COUNTY PARKS FY2025 Grear PRF*.r f-PrGr POOP& FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Golf Course Irrigation System SCHEDULE FY2023 $308,000 �KND FY2024 COUNTY PARKS FY2025 Grear Pi?rkr for6r*LrW 90 6. FY2026 I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Project Name Pavement Improvements (MDARD) SCOPE Widening and repaving of approximately 6,500 - 10,500 square feet of the Main Asphalt walkway/drive, between the existing Memorial Garden and the front of the Fair Adminstration Building, including any necessary engineering and stormwater improvements. Replacement SCOPE Replace drainage system. Phase project and construct with in-house resources. Replacement SCOPE Replace golf course irrigation system. Phase II: Replace back nine irrigation mains and system controls. Project ID 2134 NEED During the Oakland County Fair, the existing walkway serves only the park guests, with the vendors placed on poorly drained gravel surface. Additional pavement will accomdate accessibility and provide a clean safe experience for our guests. Additional funding may be possible throught the Michigan Department of Agriculture & Rural Development grant and local vendor donations. 202 NEED Underground drainage system needs to be replaced. Pooling is seen in areas and sinkholes have occurred in two areas. 99 NEED Irrigation was installed with golf course development in 1976. Front nine irrigation mains and system controls were replaced in 2016. Replacement is based on lifecycle of the system and is intended to reduce need for system repairs. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID Waterford •. WCM Market Building Market Building and Pavilion Improvements 204 K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $100,000 FY2024 $1,754,000 FY2025 FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM WCM Site and Grounds K L A N COUNTY PARKS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $100,000 FY2024 FY2025 $640,000 FY2026 FY20271 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM House 1580 Scott Lake (Ernst) SCHEDULE FY2023 $15,000 K ND FY2024 COUNTY PARKS FY2025 6"Mr PRrvArardwt Pew& FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM SCOPE Site has many complex needs on a small site - implementation of any one element needs to fit into a larger overall plan. Evaluate entire site and its structures, identifying program elements and creating an overall site design. Elements may include building improvements, updated vendor spaces with utility updates, updates to restrooms, addition of covered vendor areas at ends of market building, adding curtain system to market canopy, and addition of storage and event structures. Implement accessibility updates. Conduct public engagement to confirm public need and guide design. Market Site Improvements SCOPE Redesign, improve and expand parking lot. Roof Replacement Shingle SCOPE Remove and replace the 1830-square foot asphalt shingle roof with the standard 30-year architectural asphalt shingle, including any necessary roof sheathing repacement or repairs. NEED Market building and vendor pavilion were constructed in 1953. Need for accessibility updates to all areas of market were identified in Transition Plan. 205 NEED Parking lot surface needs repair. Lot layout needs redesign to provide better access to overflow parking, improve traffic flow and pedestrian safety and manage stormwater on the site. Need for accessibility improvements was identified in Transition Plan. 206 NEED Project is part of the park system -wide management of building roofs. Replacement is scheduled when warranted by the age and condition of roofing materials and structural elements and is intended to reduce need for repairs. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Ty • . • WTR House and Shed 2896 Watkins Lake Road SCHEDULE FY2023 $13,000 �KN FY2024 COUNTY FY2025 $, FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Lookout Lodge SCHEDULE FY2023 $56,000 K ND FY2024 COUNTY PARKS FY2025 CF"rPa,f.Fl-P,Gr Peck FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: Park Storage Shelter West SCHEDULE FY2023 $10,500 �KND FY2024 COUNTY PARKS FY2025 a marParkrfor6r*LrW90*6. FY2026I FY2027I Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Project Name E�� Roof Replacement Shingle SCOPE Remove and replace the 1687-square foot asphalt shingle roof with the standard 30-year architectural asphalt shingle, including any necessary roof sheathing repacement or repairs. Deck Repairs/Replacement SCOPE Replacement of the existing 1,250 square foot deck, including any necessary structural modifications. Roof Replacement Shingle SCOPE Replacement of the existing.1990's installed, 1,300 sf asphalt shingle storage roof shed. Project ID 367 NEED Roof is in poor condition. Project is part of the park system -wide management of building roofs. Replacement is scheduled when warranted by the age and condition of roofing materials and structural elements and is intended to reduce need for repairs. 2097 NEED Existing deck and structure is in poor condition based opon a structural review in 2021. 1149 NEED Replacement required due to age and condition. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name WLG Employee Parking Lot SCHEDULE FY2023 $110,000 �KN FY2024 COUNTY FY2025 $, FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Hole #9 Culvert SCHEDULE FY2023 $50,000 K ND FY2024 COUNTY PARKS FY2025 Cr "rPa,f.Fl-P,Gr Peck FY2026 FY2027 Project Type: Capital Projects Project Priority: 3 Asset Mgt Type: DM Maintenance Parking Improvements SCOPE 1-1/2" Asphalt mill and capping of the existing 21,500 square foot maintenance drive and parking area from Pontiac Lake Road to the maintenance facility. Replacement SCOPE Remove and dispose of existing 12" culvert and replace with four new 24" HDPE pipe x 1101. Project ID 1675 NEED Due to continual maintenance and repair of the 20+ year old maintenance drive and parking, mill and capping will reduce annual maintenance costs. 471 NEED Golf course drainage system has failing culverts and accumulated sediment. See "E" on drainage map. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes GAKLAN D FY2023-FY2027 Project Scopes COMY Budget Center Asset Name Project Name ADM Accessibility KI V COUNTY PARKS Grew OIRAr fvrGrear iW* SCHEDULE FY2023 $20,000 FY2024 $20,000 FY2025 $20,000 FY2026 $20,000 FY2027 $20,000 ADA Maintenance Program SCOPE Park system -wide program to comply with the Americans with Disabilities Act (ADA) by providing ADA-compliant components. Components may include fixtures such as faucets or mirrors, or equipment such as accessible beach chairs. Program is managed by the staff Accessibility Work Group. Project ID 122 NEED OCPR is required to comply with the Americans with Disabilities Act (ADA) for facilities and programs. Transition plans for each park identify needs within each park to update facilities to meet standards. Project Type: Maintenance Projects Project Priority: 2 Asset Mgt Type: DM Professional Services Program SCHEDULE SCOPE NEED NOW" IA 1 K L!"1 I V COUNTY PARKS Crrw J'arkF /.or Grew 'I'eox.`6s FY2023 $150,000 Park system -wide program to contract with various professional disciplines FY2024 $150,000 that are not within the professional FY2025 $150,000 capabilities or resource availability of staff. Contractors will assist with the FY2026 $150,000 com letion of small o erations FY2027 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: RIM KLA D COUNTY PARKS Crrear owkr foram v I'erxga SCHEDULE p p $150,000 projects and with scope and budget development of larger projects. Professional disciplines include but are not limited to mechanical, electrical, civil, architectural and estimating. Funding will be managed by staff through annual contracts. am SCOPE FY2023 $50,000 FY2024 $51,000 FY2025 $53,000 FY2026 $54,000 FY2027 $55,000 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: RIM Park system -wide program to remove assets and restore the site in accordance with Oakland County Board of Commissioners policy and all applicable federal, state and local regulations. Program is managed by the staff Property Acquisition and Management (PAM) Work Group. 1923 Smaller operational projects and development of scopes and budgets for larger projects often require professional expertise not available from existing staff resources. Use of annual contracts to complement staff expertise will improve the accuracy of budget forecasting prior to submitting budgets for approval. 1524 NEED When replacement or renovation is not feasible, park assets that are at the end of their useful life may need to be removed and the asset site restored. The manner of disposal is regulated by Oakland County Board of Commissioners policy. Permitting review is needed to ensure compliance with county policy, as well as applicable laws and regulations and that required permits are obtained in advance. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name ADM Pavement and Drainage K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $75,000 FY2024 $75,000 FY2025 $75,000 FY2026 $75,000 FY2027 $75,000 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM ig SCHEDULE NO-s' 'V'iIA— %KND COUNTY PARKS Grew Prxrkr &F OPW P FY2023 $20,000 FY2024 $20,000 FY2025 $10,000 FY2026 $10,000 FY2027 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM Windows and Doors SCHEDULE KLAND COUNTY PARKS Grear PRFkr forGrsw 90*6. FY2023 $50,000 FY2024 $50,000 FY2025 $50,000 FY2026 $50,000 FY2027 $50,000 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: Project Name Pavement Maintenance Program SCOPE Park system -wide program for repair of existing concrete and asphalt surfaces. Program is managed by district chiefs of park operations and chief of park facilities maintenance and development. Sign Replacement Program SCOPE Park system -wide program to evaluate signage and replace or remove signs as indicated. The goal of the program is to increase clarity, eliminate sign pollution, and comply with OCPR brand standards. Program is managed by the Wayfinding Work Group with an initial emphasis on trail signage. Project ID 125 NEED Pavement in the parks system is subject to aging, damage, and ordinary wear and tear. Repairs are prioritized by safety issues, condition and age. 127 NEED Park system has more than 2,500 vehicle and pedestrian wayfinding and operational signs. Much of the signage is inconsistent or outdated and does not meet current sign and branding standards. Window & Door Replacement Program SCOPE Annual budgetary replacement program for the replacement of various windows, doors and associated hardware and controls. 2115 NEED With many of our park -wide doors and windows beyond the normal life -cycle, the replacement program is established for material use consistency, efficent maintence/operations and to meet park -wide replacement standards. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID (Addison Oakc M"M ACC Conference Center K L A N COUNTY PATS Gros? P+rrkc for & .W P f,6. SCHEDULE FY2023 $11,000 FY2024 $11,000 FY2025 FY2026, FY2027 $15,000 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM Adams Lake Bridge SCHEDULE FY2023 $1,875 KND FY2024 COUNTY PARKS FY2025 6►.'RrPRFkF&F6r POOP& FY2026 F FY2027I Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Adams Lake Dam SCHEDULE FY2023 �KND FY2024 COUNTY PARKS FY2025 amar Pi?rkK for 6r*LrW 90 6. FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Stucco Repair SCOPE Implement annual repairs and replacement of building fagade stucco, repair of heavy timber accents, and chimney repairs. Structural Inspection SCOPE Complete inspection and report by a qualified engineer every 5 years. Structural Inspection SCOPE $3 125 Complete inspection and report by a qualified engineer every 5 years. 6 NEED Structure was built in 1927. Ongoing repair of building surfaces is needed because the materials absorb moisture and condensate, which results in cracking and breaking away. 14 NEED 24' pedestrian bridge crosses the dam between Adams Lake and Buhl Lake. Bridge was installed in 1981; last inspected in 2013 and 2018. Inspection is part of the park system- wide management to monitor structural integrity and identify potential maintenance and safety issues. 13 NEED Dam controls water flow from Adams Lake into Buhl Lake. Dam was installed in 1977; last inspected in 2012 and 2018. Inspection is part of a park system -wide management of bridges, towers, and dams to monitor structural integrity and identify potential maintenance and safety issues. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name ADD Buhl Lake Dam Structural Inspection SCHEDULE SCOPE FY2023 $1,875 Complete inspection and report by qualified engineer every 5 years. �KN FY2024 COUNTY FY2025 $, FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Buhl Lake Steel Bridge SCHEDULE FY2023 $4,375 KND FY2024 COUNTY PARKS FY2025 Cars rPRFkF&F6F P FY2026 F FY2027I Structural Inspection Project ID li—O NEED Inspection is part of the park system- wide management to monitor structural integrity and identify potential maintenance and safety issues. SCOPE NEED Complete inspection and report by Inspection is part of the park system - qualified engineer every 5 years. wide management to monitor structural integrity and identify potential maintenance and safety issues. Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM HVAC Installation , SCHEDULE SCOPE FY2023 $4,500 Installation of a new split system heating and air conditioning system (W'21AKLAND FY2024 for the 2 and 4 person cabins, similar FY2025 I to the system at the 6 person cabins COUNTY PARKS and yurts. FY2026 FY2027I Project Type: Maintenance Projects Project Priority: 4 Asset Mgt Typc RM 420 NEED It is anticipated that providing heat and air conditioning for this currently unconditions cabin will attract new facility rentals and increase revenues. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Addison •. ADD Cabin 3 HVAC Installation SCHEDULE FY2023 �KN FY2024 COUNTY FY2025 $, FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: Asset Mgt Type: RM ab SCHEDULE SCOPE $4,500 Installation of a new split system heating and air conditioning system for the 2 and 4 person cabins, similar to the system at the 6 person cabins and yurts. FY2023 $4,500 KND FY2024 COUNTY PARKS FY2025 6F" r Pr?FkF &F OPW POOP& FY2026 F FY2027I Project Type: Maintenance Projects Project Priority: Asset Mgt Type: RM Utilities and Infrastructure SCHEDULE FY2023 $20,000 �KND FY2024 COUNTY PARKS FY2025 a marParkrfor6r*LrW90*6. FY2026I FY2027I Project Type: Maintenance Projects Project Priority: Asset Mgt Type: HVAC Installation SCOPE Installation of a new split system heating and air conditioning system for the 2 and 4 person cabins, similar to the system at the 6 person cabins and yurts. Project ID 1921 NEED It is anticipated that providing heat and air conditioning for this currently unconditions cabin will attract new facility rentals and increase revenues. 1922 NEED It is anticipated that providing heat and air conditioning for this currently unconditions cabin will attract new facility rentals and increase revenues. Area B and D Generator Hookup for Wells SCOPE Install (2) Generator transfer connections and switches for Section B and D restrooms. 2113 NEED During frequent power outages at this location the existing water system will lose pressure requiring several system chlorinations throughout the opwerating season. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID Addison Oaki., -, M ADD Yurt 1 North Flooring Replacement MIR= 1641 SCHEDULE SCOPE NEED FY2023 $6,000 2019 Asset Review: Location is shaded. Damage from carpenter ants is an �K� FY2024 � issue. Flooring needs to be replaced. COUNTY FY2025 $, FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name CAT Pavilion and Concession SCHEDULE FY2023 �K N FY202 COUNTY FY2025 $, FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: Asset Mgt Type: Project Name Painting SCOPE $50,000 Painting of approximately 6000 square feet of exterior surfaces, including masonry walls, posts, soffits and facia. Project ID 1805 NEED Maintenance and painting repairs continue on the 2010 constructed facility, however a comprehensive surface preparation and painting is needed due to the age of the facility and the life -cycle of the materials. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Glen • GLC Clubhouse Exterior Stone Repair SCHEDULE SCOPE FY2023 $11,000 Annual repair and replacement of cultured and real stone elements of �� FY2024 $11,000 building facade, with a focus on lintels FY2025 $11,000 window and sills. COUNTY Grp+ Hof G+ FY2026 $11,000 FY2027 $11,000 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM Project ID 25 NEED Building was constructed in 1930, with additions in 1982 and 1999. Masonry absorbs moisture and is subject to freezing and thawing. Routine maintenance includes tuck pointing and stone replacement. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Groveland • GRV Cabin 8 HVAC Replacement SCHEDULE SCOPE FY2023 $4,500 Replace the window -type HVAC unit installed in 2012 with a ductless split �� FY2024 system for higher efficiency and longer FY2025 lasting equipment. COUNTY PARKS FY2026 Grua?wrkcor Grad�*'P FY2027I Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: RM Mathews Island Bridge SCHEDULE FY2023 K ND FY2024 COUNTY PARKS FY2025 GrearPRF*.F&F6F POOP& FY2026 FY2027 Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Mini -Golf SCHEDULE $2,400 $2,400 $2,400 FY2023 $21,000 �KND FY2024 COUNTY PARKS FY2025 Grear Pi?rkr for6r*LrW 90 6. FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: Asset Mgt Type: DM Structural Inspection SCOPE Complete inspection and report by a qualified engineer every year until bridge is replaced. Commence inspections again 15 years after replacement. Carpet Replacement Project ID 946 NEED Project is part of the park system -wide management of building equipment. Replacement is scheduled when warranted by the age and condition of equipment and is intended to reduce unscheduled replacement and increase efficiencies. 45 NEED 50' pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Inspection is part of the park system -wide management to monitor structural integrity and identify potential maintenance and safety issues. 1582 SCOPE NEED Replacement of approximately 6,000 The existing putting surface/carpet is square feet of mini -golf indoor/outdoo the original carpet, is over 15+ years carpet located within the existing old and has deteriorated due to campground. weather and use. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name GRV Paradise Island Long Span Bridge SCHEDULE FY2023 �KN FY2024 COUNTY FY2025 $, FY2026 FY20271 Project Name Structural Inspection SCOPE $3,000 Complete inspection and report by a qualified engineer every year until $3,000 replacement of bridge is completed. $3,000 Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Paradise Island Short Span Bridge SCHEDULE FY2023 K ND FY2024 COUNTY PARKS FY2025 CF"rPRF*.F&,Gr Peck FY2026 FY2027 Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Septic Field SCHEDULE FY2023 �KND FY2024 COUNTY PARKS FY2025 a arPi?rkrlor6r*LrW9ec6. FY2026 FY2027I Project Type: Maintenance Projects Project Priority: 2 Asset Mgt Type: RM $2,400 $5,000 Structural Inspection SCOPE Complete inspection and report with a qualified engineer every 5 years. Inspection SCOPE Work with a qualified geological engineer to conduct inspection of the septic field every five (5) years. Project ID 42 NEED 150' pedestrian bridge was installed in 1979; last inspected in 2012 and 2018. Need for annual inspection until replacement is made was identified in 2018 structural inspection report. Inspection is part of the park system- wide management to monitor structural integrity and identify potential maintenance and safety issues. Inspection schedule should recommence 15 years after replacement is made. 43 NEED 50' pedestrian bridge was installed in 1979; last inspected in 2013 and 2018. Inspection is part of the park system -wide management to monitor structural integrity and identify potential maintenance and safety issues. 46 NEED Septic field was installed in 1993; expanded in 2003; inspected in 2012 and 2018. Inspections are scheduled every 5 years, as required by Oakland County Health Department, and are intended to ensure proper function of system. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID Lyon •. LYC Clubhouse Grill Room and Pro Shop Carpet Replacement 1709 K L A N COUNTY PATS Gros? Pwrkc for & .W P f,6. SCHEDULE FY2023 $18,000 FY2024 FY2025 FY2026I FY2027I Project Type: Maintenance Projects Project Priority: Asset Mgt Type: Golf Restrooms 1W SCHEDULE FY2023 $10,000 K ND FY2024 COUNTY PARKS FY2025 6reatPRFkF&F6r POOP& FY2026 FY2027 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM SCOPE Replace 2,000 square fee of existing 2003 installed grill room carpet flooring. Floor Resurfacing SCOPE Epoxy floors. Consider adding grit to make slip proof. NEED The carpent requires replacement due to the age and wear of the 18 year old carpet. Commercial carpeting typically has a replacement life -cycle between 8-10 years NEED The two on -course restrooms are in good shape. Floors need to be refinished. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes 221 Budget Center Asset Name Project Name MM" ORN Trail D Dragon Loop Accessibility Enhancements SCHEDULE SCOPE FY2023 $209,000 Implement Dragon Loop trail improvements to the Dog Park from N(—W-'Nff, kKN FY2024 section completed in FY2018 to the COUNTY PMKS FY2025 Dog Park. Gros? Pwrkc for 6n ad P FY2026 FY2027I Project Type: Maintenance Projects Project Priority: 5 Asset Mgt Type: DM Project ID . 245 NEED Trail surface does not meet accessibility guidelines. Phase I of this project was approved as part of the FY2018 Trail Enhancements program. 3,408 linear feet of the Dragon Loop between markers #13 and #30 were improved to specification. Phase 11 was cancelled due to budget constraints. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID . • RDP Nature Center Siding Restoration JoErM713 SCHEDULE SCOPE NEED FY2023 $23,000 Repair, stain and sell the 4,800 square Since the advent of the feet of exterior log siding, soffits and intergovermental agreement in 2012 Qw-'Nq, k K� FY2024 trim of the existing Nature Center. between OCPRC and the City of building FY2025 Madison Heights, the exterior A COUNTY PARKS siding has not been stained. Average 6..WP FY2026 I life -cycle of building stain is 5-10 years. FY2027I Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: Waterpark Concession Building Painting ■ i SCHEDULE SCOPE NEED FY2023 1 $10,500 Painting of approximately 3,000 sf of Regular maintenance to be performed masonry exterior wall, including the every 5-8 years. �� FY2024 necessary surface preparation and repairs. COUNTY PARKS FY2025 Cr "rPRFkF F6F Peck FY2026 FY2027I Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: Waterpark Maintenance Building IML Address Drainage at Back of Building 2071 SCHEDULE SCOPE NEED FY2023 $5,000 Excavate, repair and seal Requires completion to prevent approximately 100 linear feet of continual water leaking into the (W-'sIAKLAN FY2024 exterior, sub -surface masonry wall, existing interior maintenance FY2025 I including all site restoration. workspace and electrical room. COUNTY PARKS FY2026 FY2027I Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name . Oaks I RWP Waterpark Maintenance Building SCHEDULE FY2023I $12,000 �K N FY2025 COUNTY FY202 $, FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: Project Name Project ID SCOPE Painting of approximately 3,500 sf of masonry exterior wall, including the necessary surface preparation, repairs and county logo. NEED Regular maintenance to be performed every 5-8 years. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Springfield Oaks SAC Ellis Barn Exterior Electrical Pedestal SCHEDULE SCOPE FY2023 $8,000 Installation of a 50 amp electrical pedestal for use by the customer �� FY2024 contracted food service vendors, located from FY2025 away the exterior of the COUNTY PMKS building. $, FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: 5 Asset Mgt Type: New Equestrian Bar Roof Gutters SCHEDULE SCOPE FY2023 $5,000 Installation of 200 linear feet of 6" commercial grade seamless gutter �K �� FY2024 system on both sides of existing building, including downspouts. FY2025 �� PARKSTY Cr "rPRFkF F6F Peck FY2026 FY2027I Project Type: Maintenance Projects Project Priority: 5 Asset Mgt Type: Project ID 962 NEED Due to risk and liability, customer contracted food service vendors are not allowed to have any open flames within or near the Ellis Barn. Therefore these vendors set up tents outside and away from the building perimeter to serve food. 1113 NEED Existing facility has multiple openings on both sides of the building. During schedule events and inclement weather, roof drainage current sheet flow over the edge of the facility roof. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Waterford • WCM Market Pavilion Structural Improvements K L A N COUNTY PATS Gros? P+rrkc for & .W P f,6. SCHEDULE FY2023 FY2024 FY2025 FY2026I FY2027I Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: DM House 1580 Scott Lake (Ernst) SCHEDULE SCOPE $5,000 Annual structural reinforcement of the existing steel column supports on a $5,000 systematic basis, based on the periodic structural inspections. FY2023 $44,000 K ND FY2024 COUNTY PARKS FY2025 Greer PRrkr f-PF6F POOP& FY2026 FY2027 Project Type: Maintenance Projects Project Priority: 3 Asset Mgt Type: DM Waterpark Children's Play Structure SCHEDULE FY2023 $3,500 �KND FY2024 COUNTY PARKS FY2025 Grear Pi?rkK for 6r*LrW 90 6. FY2026 I FY2027I Project Type: Maintenance Projects Project Priority: 1 Asset Mgt Type: RM Window Replacements SCOPE Evaluate windows for replacement. Consult with historical archictectural specialist through Oakland County Economic Development to ensure appropriate replacement. Structural Inspection SCOPE Complete inspection and report by a qualified engineer every 5 years. Project ID 1559 NEED Existing facility is 50+ year old, with direct bury steel supporting columns in a paved and maintained area that is prone to rust and decay. 235 NEED Per lease agreement, OCPR is responsible for maintain roof, windows, siding and plumbing in the residence. Need for window replacements are anticipated. 273 NEED Feature was constructed in 1998; last inspected in 2018. Inspection is part of the park system -wide management to monitor structural integrity and identify potential maintenance and safety issues. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes GAKLAN D FY2023-FY2027 Project Scopes COMY Budget Center Asset Name Project Name NR Natural Resources l"1 K Ll"1 I V COUNTY PARKS Grew OIRAr fvrGrear iW* SCHEDULE FY2023 $160,000 FY2024 $198,000 FY2025 $170,000 FY2026 $107,000 FY2027 Project Type: Natural Resources Projects Project Priority: 3 Asset Mgt Type: RM Natural Resources SCHEDULE NOW" IA 1 K L!"1 I V COUNTY PARKS Crr"a J'arkF for Grew'I'eox.`6s FY2023 $208,000 FY2024 $80,000 FY2025 $89,000 FY2026 $100,000 FY2027 Project Type: Natural Resources Projects Project Priority: 3 Asset Mgt Type: RM Natural Resources SCHEDULE KLAI V COUNTY PARKS ar"e Par*FA., 'loop& FY2023 $471,000 FY2024 $564,000 FY2025 $621,000 FY2026 $694,000 FY2027 Project Type: Natural Resources Projects Project Priority: 3 Asset Mgt Type: RM Forestry Program SCOPE Annual natural resource management program to protect, preserve, restore and promote our parks' forest resources and recreational opportunities. The program provides maintenance and operational support for removal of hazardous trees, oak wilt (and other tree disease) management, and tree plantings. Project ID 1199 NEED Forest resources are being degraded by diseases, age, forest pests and natural disturbances. Protection of high -quality native trees, maintenance of hazardous trees and planting of new trees is needed to preserve natural communities, ensure the safety of park patrons, protect built infrastructure and beautify the park system. Freshwater Stewardship Program SCOPE Annual natural resource management program to protect, preserve, restore and promote our parks' freshwater resources and recreational opportunities. The program provides maintenance and operational support for contractual control of high priority aquatic invasive species and water quality monitoring. Land Management Program SCOPE Annual natural resource management program to protect, preserve, restore, and promote our parks' unique natural communities and recreational opportunities. The program includes restoration of natural plant communities through prescribed burning, seeding and mowing. 130 NEED Freshwater resources (lakes, rivers, streams) and the animals that inhabit them are being degraded by poor water quality and aquatic invasive species. Protection of high quality freshwater resources is necessary for native plants and animals, regional water quality and preservation of park recreational opportunities such as fishing and kayaking. 1198 NEED Habitat improvements are needed to restore biodiversity and native species populations to degraded natural areas and to protect intact high -quality natural communities. Restoration will also encourage recreational opportunities such as hiking and biking. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes Budget Center Asset Name Project Name Project ID NR Natural Resources Storm Sewer Maintenance Program 134 K L A N COUNTY PATS Gros? Pwrkc for & .W P�•'P6. SCHEDULE FY2023 $5,000 FY2024 $35,000 FY2025 $15,000 FY2026 $10,000 FY2027 Project Type: Natural Resources Projects Project Priority: 2 Asset Mgt Type: DM Natural Resources SCHEDULE NO-z' 'V'iIA— %KND COUNTY PARKS Grew Prxrkr &F OPW P FY2023 $10,000 FY2024 $10,000 FY2025 $10,000 FY2026 $10,000 FY2027 Project Type: Natural Resources Projects Project Priority: 3 Asset Mgt Type: DM Natural Resource KLAND COUNTY PARKS Grear PRFkr for6new 90*6. SCHEDULE FY2023 $28,000 FY2024 $12,000 FY2025 $12,000 FY2026 $13,000 FY2027 Project Type: Natural Resources Projects Project Priority: 3 Asset Mgt Type: RM SCOPE Annual natural resource management program to ensure compliance with the Department of Environment, Great Lakes & Energy (EGLE) Storm Water Pollution Prevention Initiative, including inspection and maintenance of stormwater systems and associated maintenance. Trail Enhancement Program SCOPE Park system -wide program to focus on enhancement of existing trails. The program includes ongoing surveys of existing trail conditions and development of a phased strategic maintenance plan. Plans to upgrade high -priority trails within the park system include regrading, re- alignment and other trail surface improvements. Program is managed by the staff Trails Work Group. NEED Storm water infrastructure within the parks is aging rapidly and annual proactive maintenance is necessary to ensure functioning stormwater management systems. 138 NEED This program was cancelled after the FY2019 program due to budget constraints. The program included ongoing surveys of existing trail conditions and development of a phased strategic maintenance plan. Plans to upgrade high -priority trails within the park system included regrading, re -alignment and other trail surface improvements. Program was managed by the staff Trails Work Group. Wildlife Management Program SCOPE Annual natural resource management program to protect, preserve, restore, and promote our parks' unique native wildlife and recreational opportunities. The program includes management of unsustainable populations of native wildlife (deer, geese, beaver), populations of non- native wildlife (mute swans) and surveying and habitat restoration of native wildlife populations. 137 NEED Native wildlife resources (birds, mammals, fish, reptiles, amphibians, invertebrates) are being negatively impacted resulting in the need for surveying and proactive management to ensure healthy, diverse populations that encourage recreational opportunities such as hiking and bird watching. Additional management is necessary for nuisance wildlife that create negative interactions with park patrons and wildlife with high population levels (deer, beaver) that impact natural resources. Project Priority Legend: 1 = Health and Safety; 2 = Regulatory; 3 = Efficiency and Operational Savings; 4 = Revenue Generation; 5 = Facility Enhancement Asset Mgt Type Legend: RM = Regular Asset Management; DM = Deferred Asset Management; New = New Asset FY2023-FY2027 Project Scopes RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Park Operations From: Thomas Hughes, Chief Parks Operations and Maintenance — South District Subject: Proposed FY2023 Capital Equipment — Conceptual Approval INTRODUCTION AND HISTORY The Oakland County Parks Operations staff is providing the proposed FY2023 Capital Equipment list. Capital Equipment consists of maintenance equipment, kitchen equipment and recreation equipment over $5,000. The proposed Capital Equipment is for existing parks and does not include equipment that would be necessary for potential future park developments or acquisitions. The Proposed Capital Equipment budget for FY2023 is $649,500 ATTACHMENTS - FY2023 Proposed Capital Equipment List - FY2023 Proposed Capital Equipment Power Point STAFF RECOMMENDATION Staff recommends to receive and file. MOTION Motion to receive and file LL = cr LU o o CL Lm M am (a) c m Summary Mi • Staff has submitted a historical summary of Capital Equipment purchased for FY 2018 - FY 2022 along with the proposed FY 2023 Equipment. • The Proposed FY2023 Capital Equipment List has been provided and includes a breakdown per park / section of proposed equipment, equipment description, and equipment being replaced. • The Capital Equipment plan is a 3-year plan that is reviewed annually and adjusted as needed based on the condition of each piece of equipment during the budgeting process. • The Capital Equipment inventory is also reviewed annually to forecast long term replacement. There are 367 pieces of Capital Equipment located throughout the 14 parks and Recreation Programs and Services. $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100, 000 $0 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 u Operating Equipment $422,938 $422,849 $284,000 $342,825 $565,677 v Recreation Equipment $40,000 $11,000 $107,000 $11,000 $151,292 u Total Capital Equipment $462,938 $433,849 $391,000 $353,825 $716,969 FY 2023 Proposed $639,500 $10, 000 $649,500 BUDGET CENTER Addison Oaks Park Addison Oaks Park Facilities Maintenance Facilities Maintenance - NR Glen Oaks Golf Course Groveland Oaks Park Groveland Oaks Park Groveland Oaks Park Independence Oaks Independence Oaks Lyon Oaks Golf Course Lyon Oaks Golf Course Recreation Section Red Oaks Golf Course Springfield Oaks Golf Course Springfield Oaks Golf Course Springfield Oaks Golf Course Waterford Oaks Park White Lake Oaks Golf Course White Lake Oaks Golf Course White Lake Oaks Golf Course EXISTING EQUIPMENT ADD John Deere 2355 Tractor ADD Club Car XRT 500 FM Trencher NR New GLG Toro 3500 GRV Zero Turn Mower GRV Utility Vehicle GRV Club Car Golf Cart IND Utility Vehicle IND John Deere 2355 Tractor LYG Heavy Duty Utility Vehicle LYG Club Car Golf Carts REC Trailer RDG Jacobsen Greensking IV SPG Greens Mower SPG ADA Golf Cart SPG Toro 3500 WTR Zero Turn Mower WLG Toro 3500 WLG PTO Driven Blower WLG ADA Golf Cart PROPOSED EQUIPMENT Skid Steer Light Duty Utility Vehicle Mini Skid Steer w/ Attachments Bobcat Toolcat Surrounds Mower Zero Turn Mower Medium Duty Utility Vehicle Electric Utility Vehicle Medium Duty Utility Vehicle Tractor w/ Front Attachment Heavy Duty Utility Vehicle Light Duty Utility Vehicle Trailer Greens Mower Greens Mower ADA Golf Cart Surrounds Mower Zero Turn Mower Surrounds Mower Turbine Blower ADA Golf Cart TOTAL $ ESTIMATED COST 60,000 9,000 55,000 95,000 40,000 16,000 25,000 12,000 20,000 65,000 28,000 9,000 10,000 35,000 35,000 12,500 40,000 22,000 40,000 8,500 12,500 649,500 Park: Addison Oaks Park Proposed New Equipment: Skidsteer Estimated Expense: $ 60,000 Budget Center: ADD Description of Use: Trail maintenance, Frounds maintenance, movin.R firepits, unloadin.R deliveries (salt/firewood/etc). Use in areas not accessible by lar.Rer tractors Equipment Being Replaced 1989 John Deere 2355 Tractor (Year/Brand/Model): Reason for Replacement: Tractor has reached end of lifecvcle. It is not currently in use Proposed Existing Park: Addison Oaks Park Budget Center: ADD Proposed Proposed New Equipment: Light Dutv Utilitv Vehicle Estimated Expense: $ 9,000 Description of Use: Staff vehicles for transportation around park grounds. Uses include monitoring trails and campground, and various maintenance tasks Equipment Being Replaced 2006 Club Car XRT 500 (Year/Brand/Model): Reason for Replacement: Reached end of life cycle. Repairs are becoming more expense than vehicle value. Parts are being discontinued. Existing -4,, Park: Facilites Maintenace Budget Center: FM Mini Skid Steer with Forks , Bucket, Auger, Proposed New Equipment: Trencher Estimated Expense: $ 55,000 Description of Use: Use for trenching, auguring holes, moving materials with bucket and forks. Available for use by FM and trained park staff Equipment Being Replaced 1996 Ditch Witch Trencher 1020H (Year/Brand/Model): Reason for Replacement: Reached end of life cycle. Proposed repalcement has more versatilitv than stand alone trencher Proposed Existing Park: FM - Natural Resources Budget Center: NR Proposed New Equipment: Bobcat Toolcat Estimated Expense: Description of Use: Equipment Being Replaced (Year/Brand/Model): $ 95,000 Tree work, winter mowing, burn break cutting, prescribed fire water, landscape material handling, etc. N/A - New equipment Proposed Q Park: Glen Oaks Golf Budget Center: GLG Proposed New Equipment: Surrounds Mower Estimated Expense: $ 40,000 Description of Use: Mowing around greens, tees and bunkers. Used in areas that cannot be maintained by larger area mowers. Equipment Being Replaced 2014 Toro 3500D (Year/Brand/Model): Reason for Replacement: Reached end of life cycle. Repairs are becoming more expense than vehicle value. Proposed Existing Proposed Park: Groveland Oaks Park Budget Center: GRV Proposed New Equipment: 72" Zero Turn Mower Estimated Expense: $ 16,000 Description of Use: Mowing of campground and day use. Used for areas that are not accessible by larger mowers Existing Equipment Being Replaced 2009 Hustler Excel 4600 (Year/Brand/Model): Reason for Replacement: Reached end of usable life cvcle Park: Groveland Oaks Park Budget Center: GRV Proposed New Equipment: Medium Duty Utilitv Vehicle w/ Cab Estimated Expense: $ 25,000 Description of Use: Staff vehicles for transportation around park grounds. Uses include monitoring trails and campground, and various maintenance tasks Equipment Being Replaced 2008 Kubota RTV1100 (Year/Brand/Model): Reason for Replacement: Floor, frame and cab are rotting out. Not reliable and is under constant maintnenance Proposed Existing Park: Groveland Oaks Park Budget Center: GRV Proposed New Equipment: Electric Utilitv Vehicle Estimated Expense: $ 12,000 Description of Use: Campground use for supervisors for customer service, check in, site checks, emergencv response and campground recreation Equipment Being Replaced 2012 Club Car Precedent (Year/Brand/Model): End of life cycle and repairs are exceeding the Reason for Replacement: value Proposed Existing Park: Independence Oaks Budget Center: IND Proposed New Equipment: Medium Duty Utilitv Vehicle Estimated Expense: $ 15,000 Description of Use: Opening and closing duties, trash pickup, rental set-up/cleanup general park maintenance Proposed Existing Equipment Being Replaced Cushman Truckster (Year/Brand/Model): E4 '' Reason for Replacement: Reached end of life cycle. Repairs are becoming more expense than vehicle value. Transmission 'f is slipping/failing and has rust/corrosion issues Park: Independence Oaks Proposed New Equipment: Tractor Estimated Expense: $ 65,000 Budget Center: I N D Description of Use: Tractor to be used for: Loading materials, fork work, trail work, parking lot maintenance Equipment Being Replaced 1990 John Deere 2355 Tractor (Year/Brand/Model): Reason for Replacement: Tractor has reached end of lifecvcle. It is not currently in use Proposed Existing Park: Lyon Oaks Golf Course Budget Center: LYG Proposed New Equipment: Heavy Dutv Utilitv Vehicle Estimated Expense: $ 28,000 Description of Use: Hauling of materials and towing of equipment on golf course and park Equipment Being Replaced 2000 Cushman 1190 (Year/Brand/Model): Reason for Replacement: Obsolete. Needs repairs and parts are not made anvmore Proposed Existing Park: Won Oaks Golf Course Budget Center: LYG Proposed New Equipment: Light Duty Utility Vehicle Estimated Expense: $ 9,000 Description of Use: Staff vehicles for transportation around golf course and park grounds. Uses also include maintenance tasks and light material hauling. Equipment Being Replaced 2002 Cushman 7115 (Year/Brand/Model): Reason for Replacement: Obsolete. Needs repairs and parts are not made anymore Proposed Proposed Park: Recreation Programs and Services Budget Center: RPS Proposed New Equipment: Trailer Estimated Expense: $ 10,000 Description of Use: Used to transport mobile units throughout the county for rentals and events Equipment Being Replaced N A (Year/Brand/Model): i Reason for Replacement: N/A - Park: Red Oaks Golf Course Budget Center: RDG Proposed New Equipment: Greensmower Estimated Expense: $ 35,000 Description of Use: Mower specific for greens mowing heights. Mowers used for tees and collars further into life cycle. Equipment Being Replaced 2003 Jacobsen Greensking IV (Year/Brand/Model): Reason for Replacement: Repairs needed exceed equipment value. Frame is failing and hydraulics need replaced. Proposed Existing Park: Springfield Oaks Golf Course Budget Center: SPG Proposed New Equipment: Greensmower Estimated Expense: $ 35,000 Description of Use: Mower specific for greens mowing heights. Mowers used for tees and collars further into life cycle. Equipment Being Replaced 2004 Jacobsen Greensking IV (Year/Brand/Model): Reason for Replacement: Repairs needed exceed equipment value. Numerous repairs needed Proposed Existing IF Park: Springfield Oaks Golf Course Budget Center: SPG Proposed New Equipment: ADA Golf Cart Estimated Expense: $ 12,500 Description of Use: Golf cart designed specifically for adaptive use. Onlv available for golfers with accessibility needs Equipment Being Replaced 2000 ADA Golf Cart (Year/Brand/Model): Reason for Replacement: Cannot get repair parts and equipment is not reliable for ADA use Proposed Existing 11 Park: Springfield Oaks Golf Course Budget Center: SPG Proposed New Equipment: Surrounds Mower Estimated Expense: $ 40,000 Description of Use: Mowing around greens, tees and bunkers. Used in areas that cannot be maintained by larger area mowers. Equipment Being Replaced 2002 Toro 3500D (Year/Brand/Model): Reason for Replacement: Reached end of life cvcle. Repairs are becoming more expense than vehicle value. Proposed Existing Park: Waterford Oaks Park Budget Center: WTR Proposed New Equipment: 72" Zero Turn Mower Estimated Expense: $ 22,000 Description of Use: Mowing of all areas in Waterford Oaks. Used for areas that are not accessible by larger mowers Equipment Being Replaced 2008 Kubota ZD331-72 Mower (Year/Brand/Model): Reason for Replacement: Reached end of usable life cycle. Mant repairs needed Proposed Existing Park: White Lake Oaks Golf Course Budget Center: WLG Proposed New Equipment: Surrounds Mower Estimated Expense: $ 40,000 Description of Use: Mowing around greens, tees and bunkers. Used in areas that cannot be maintained by larger area mowers. Equipment Being Replaced 2002 Toro 3500D (Year/Brand/Model): Reason for Replacement: Reached end of life cycle. Repairs are becoming more expense than vehicle value. Proposed Existing Park: White Lake Oaks Golf Course Budget Center: WLG Proposed New Equipment: Towable Turbine Blower Estimated Expense: $ 8,500 Description of Use: Dailv debris of all golf course areas and parking lot. Fall leaf cleanup and various maintenance tasks. Equipment Being Replaced 1995 PTO Driven Blower (Year/Brand/Model): Reason for Replacement: Needs repairs and motor replacement. Investment exceeds value of equipment Proposed 1 , L Existing Park: White Lake Oaks Golf Course Budget Center: WLG Proposed New Equipment: ADA Golf Cart Estimated Expense: $ 12,500 Description of Use: Golf cart designed specifically for adaptive use. Onlv available for golfers with accessibility needs Equipment Being Replaced 2000 ADA Golf Cart (Year/Brand/Model): Reason for Replacement: Cannot get repair parts and equipment is not reliable for ADA use Proposed Existing F 9 1 ' } t i � tli►" � � z r : � bo �► s #'+ 16 BUDGET CENTER EXISTING EQUIPMENT PROPOSED EQUIPMENT ESTIMATED COST Addison Oaks Park ADD John Deere 2355 Tractor Skid Steer $ 60,000 Addison Oaks Park ADD Club Car XRT 500 Light Duty Utility Vehicle $ 9,000 Facilities Maintenance FM Trencher Mini Skid Steer w/ Attachments $ 55,000 Facilities Maintenance - NR NR New Bobcat Toolcat $ 95,000 Glen Oaks Golf Course GLG Toro 3500 Surrounds Mower $ 40,000 Groveland Oaks Park GRV Zero Turn Mower Zero Turn Mower $ 16,000 Groveland Oaks Park GRV Utility Vehicle Medium Duty Utility Vehicle $ 25,000 Groveland Oaks Park GRV Club Car Golf Cart Electric Utility Vehicle $ 12,000 Independence Oaks IND Utility Vehicle Medium Duty Utility Vehicle $ 20,000 Independence Oaks IND John Deere 2355 Tractor Tractor w/ Front Attachment $ 65,000 Lyon Oaks Golf Course LYG Heavy Duty Utility Vehicle Heavy Duty Utility Vehicle $ 28,000 Lyon Oaks Golf Course LYG Club Car Golf Carts Light Duty Utility Vehicle $ 9,000 Recreation Section REC Trailer Trailer $ 10,000 Red Oaks Golf Course RDG Jacobsen Greensking IV Greens Mower $ 35,000 Springfield Oaks Golf Course SPG Greens Mower Greens Mower $ 35,000 Springfield Oaks Golf Course SPG ADA Golf Cart ADA Golf Cart $ 12,500 Springfield Oaks Golf Course SPG Toro 3500 Surrounds Mower $ 40,000 Waterford Oaks Park WTR Zero Turn Mower Zero Turn Mower $ 22,000 White Lake Oaks Golf Course WLG Toro 3500 Surrounds Mower $ 40,000 White Lake Oaks Golf Course WLG PTO Driven Blower Turbine Blower $ 8,500 White Lake Oaks Golf Course WLG ADA Golf Cart ADA Golf Cart $ 12,500 TOTAL $ 649,500 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Park Operations From: Thomas Hughes, Chief Parks Operations and Maintenance — South District Subject: Red Oaks Waterpark Ticket Purchase Agreement INTRODUCTION AND HISTORY Red Oaks Waterpark has an established bulk ticket purchase rate. To receive a bulk ticket discount a group must purchase a minimum quantity of tickets through advanced purchase. The bulk purchase allows for a $4 discount based on weekend rate and residency. The City of Madison Heights (CMH) has a program where they purchase waterpark tickets for Red Oaks Waterpark in bulk at the approved reduced rate for their residents and provide them at a discounted rate or free to their residents. The program has been successful for the city, and they are requesting to offer the program again this summer. In previous seasons, Oakland County Parks and Recreation (OCPR) and CMH have had an agreement that allowed for the return of unused ticket vouchers at the end of the season and CMH is requesting the same this year. The previous agreement has been updated by Corporation Counsel to allow for this request for refund of unused bulk tickets. The agreement has also been reviewed by the City of Madison Heights. ATTACHMENTS Waterpark Ticket Purchase Agreement STAFF RECOMMENDATION Staff recommends to approve the proposed the Waterpark Ticket Purchase Agreement between The City of Madison Heights and Oakland County Parks and Recreation for the approval to refund unused bulk discount Red Oaks Waterpark tickets. MOTION Move to approve the proposed the Waterpark Ticket Purchase Agreement between The City of Madison Heights and Oakland County Parks and Recreation for the approval to refund unused bulk discount Red Oaks Waterpark tickets. RED OAKS WATERPARK ADMISSION VOUCHER PURCHASE AGREEMENT BETWEEN OAKLAND COUNTY PARKS AND RECREATION THE CITY OF MADISON HEIGHTS This Agreement is entered into on ("Effective Date"), between the City of Madison Heights, a Municipal Corporation located at 300 West Thirteen Mile Road, Madison Heights, MI 48071 ("City") and the County of Oakland, by and through its statutory agent, the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328 ("OCPRC"). Introduction: The City desires to purchase a bulk number of admission vouchers for Red Oaks Waterpark for the 2022 summer season according to the requirements set forth herein. OCPRC is willing to sell a bulk number of admission vouchers to the City for Red Oaks Waterpark pursuant to the terms and conditions set forth herein. Section 15 of Public Act 261 of 1965 gives the OCPRC the authority to charge and collect reasonable fees for the use of facilities, privileges, and conveniences it provides. The Parties agree to the following terms and conditions: 1. Madison Heights Responsibilities: The City of Madison Heights will be responsible for: 1.1. Implement and manage the admission voucher program that must include the following requirements: (a) admission vouchers shall only be sold/provided to City residents; (b) the sale price of the admission vouchers cannot be more than the amount they were purchased for from OCPRC, but they may be discounted by any amount (up to 100%) by the City; and (c) City residents who purchase/receive the admission vouchers shall not resell them to others (hereinafter referred to as the "Program"); 1.2. Advertise the Program and expressly stating that the Program is solely operated by the City; 1.3. Track sales and processing sales revenue; 1.4. Interact with the public, answering question regarding the Program, and addressing concerns; and 1.5. Provide people who receive admission vouchers an information sheet that informs them of general waterpark information along with the following conditions associated with the Program: 1.5.1. The admission voucher is not an admission ticket for entry into the Waterpark. The admission voucher may only be redeemed at the Waterpark ticket booth (not at the entrance gate) for an admission ticket for a specific day. Persons with admission vouchers must wait in line at the Waterpark ticket booth like all other Park patrons; Page 1 of 3 2 3 1.5.2. The admission voucher cannot be redeemed on-line and cannot be used to purchase a waterpark admission ticket on-line through the OCPRC website; 1.5.3. Admission vouchers are subject to capacity and do not guarantee admission to the Waterpark on a specific day, if capacity is reached. Refer to number 27 in the General Waterpark Rules and Information section of the waterpark brochure for more information regarding capacity; 1.5.4. Persons younger than 2 years old will not be charged admission and will receive a free "tot" admission ticket. Anyone 2 years old and older will require an admission voucher to receive an admission ticket; 1.5.5. Admission vouchers have no redeemable cash value; they cannot be upgraded and are non-refundable to the City resident; 1.5.6. Waterpark hours and features are open daily and may change with no notice; 1.5.7. The waterpark has reduced late season hours; and 1.5.8. Admission vouchers may not be resold by City residents who purchase/receive them from the City. Oakland Countv Parks and Recreation Commission Responsibilities: OCPRC will be responsible for: 2.1. Providing admission vouchers to the City for purchase, provided that the initial purchase of admission vouchers must be at least 250; 2.2. Providing waterpark brochures that the City can distribute to people who purchase/receive admission vouchers; 2.3. Providing an information sheet that must be given to people who receive the admission vouchers; and 2.4. Providing reports on the number of admission vouchers redeemed and what day of the week they were redeemed after the summer season ends. Admission Voucher Fees and Pavment: 3.1. The City shall request a bulk set of admission vouchers to sell/provide to City residents from OCPRC, provided that the initial request must be at least 250. The cost to the City is $14 per admission voucher (the City is receiving a $4.00 discount of the full Friday - Sunday & Holiday Resident Rate for buying 250 admission vouchers or more). 3.2. After the summer season, the City has the option to return unsold admission vouchers to OCPRC and will not be charged for returned vouchers. The City must pay for all admission vouchers not returned to OCPRC. Vouchers must be returned and payment received by OCPRC on or before September 16, 2022; otherwise, the City shall be charged for all admission vouchers provided to the City by OCPRC. Page 2 of 3 3.3. Admission vouchers provided to the City shall be tracked using a table that is the same or substantially similar to the following: Date Starting Ending Total # of Total Cost Voucher # Voucher # Vouchers Returned Vouchers Total Grand Total City of Madison Heights: Name/Title: Signature/Date: Oakland County Parks and Recreation Commission: Name/Title: Signature/Date: Page 3 of 3 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 6 Department: Facilities Maintenance & Development From: Mark Adams, Jr. Architect/Project Manager Subject: Glen Oaks Conference Center — New Walk -In Refrigerator Condensing Unit PROJECT CATEGORIES Agenda Type: Consent Agenda ✓ Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope Replacement of the existing refrigerator condensing unit and the installation of a new condensing unit on the roof directly above the refrigerator and freezer. 2. Need The condensing unit for the refrigerator and freezer regularly fails and jeopardizes the produce and food pre -prepared by the conference center staff. The Park staff regularly solicits maintenance and service requests for the condensing unit, but it appears that a complete system failure is immanent. Complicating matters further is the current location of the condensing unit, which is located inside the building, above a drop -in ceiling. Such a confined space severely limits who and what repairs can be made to the existing condensing unit. The existing condensing unit is also located near asbestos - containing insulation, further complicating the type of repairs that can be completed. 3. Review and approval history Date Description FY2022 Maintenance Management Plan 4. Funding a. Current FY budgeted amount: $0 i. The need for this project was identified after conceptually adopting the FY2022 budget b. Recommended total amount: $40,453 i. Includes a 10% contingency. ii. Estimated completion of the project is anticipated to be June 2022. Funding is available within the adopted FY2022 Capital Improvement Program (CIP), due to budgeted equipment replacement projects being completed by Facilities Maintenance staff rather than contracted vendors. ATTACHMENT A — QUOTATION Page 2 STAFF RECOMMENDATION Staff recommends approval of a change order to contract #6194, CSM, Mechanical LLC, Fenton, MI, in the amount of $36,776 for the Glen Oaks Conference Center Walk -In Refrigerator Condensing Unit, Base Bid #2, plus a 10% contingency of $3,677 for a total project amount of $40,453. MOTION Move to approve a change order to contract #6194, CSM, Mechanical LLC, Fenton, MI, in the amount of $36,776 for the Glen Oaks Conference Center Walk -In Refrigerator Condensing Unit, Base Bid #2, plus a 10% contingency of $3,677 for a total project amount of $40,453. December 8, 2021 Oakland County Parks & recreation Glen Oaks Golf Course ATTENTION: Mark Adams Quotation No.: CSM 12.8.21 SUBJECT: Glen Oaks Golf Course CSM Mechanical, LLC is pleased to provide a proposal for performing the removal and replacement of the evaporators and condensers for the cooler and freezer. OUR PRICE TO PROVIDE THE ABOVE SERVICES IS: Equipment & Material: $22,951.00 Crane: $575.00 Electrical: $3,500.00 Roofing: $750.00 Insulation: $1,150.00 Labor: $7,850.00 TOTAL: $36,776.00 Our proposal is based on straight time working hours, Monday thru Friday 7:00 am until 3:30 pm NOTE: 8 WEEK LEAD TIME ON EQUIPMENT This proposal has allowed for TIME AND MATERIAL practices with payment terms of Net (30) days per occurrence. This quotation is valid for thirty (30) days. The proposed work will begin upon receipt of signed purchase order agreement. If you have any further questions regarding the above correspondence, please contact our office at your earliest convenience. Respectfully, CSM Mechanical, LLC Richard Buckley 7400 Hickory Valley Drive • Fenton, MI 48430 • Phone (248) 302-2078 • Fax (517) 540-9704 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 7 Department: Facilities Maintenance & Development From: Zach Crane, Project Manager Subject: Construction Approval — Glen & White Lake Oaks Golf Course Irrigation Upgrades PROJECT CATEGORIES Agenda Type: Consent Agenda ✓ Regular Agenda Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope This agenda item is for Golf Course Irrigation System upgrades for Glen Oaks and White Lake Oaks; upgrades include the following scope items; i. Glen Oaks Golf Course Irrigation System Upgrades (1) All new tee sprinkler heads and pipe Hole #'s 1-18 (2) All new green sprinkler heads and pipe Hole #'s 1-4, 6-12, 15-18 (3) Install new 24V wiring to all satellite and controls locations (4) Expand several controllers w/additional stations (5) Replacement of HDPE pipe and fairway sprinkler heads/wiring as project budget allows ii. White Lake Oaks (1) Installation of (9) new satellite locations, includes reconfigure locations and upgrading stations counts and new wiring and cable communication connectivity Need Golf Course Irrigation System upgrades at Glen Oaks and White Oaks have been completed in a phased approach, with highest priority replacement items being addressed in Phase I work at these two golf course locations back in 2014 and 2015. This proposed phase II work is a continuation of items identified back in 2013 to address reconfiguration and replacement opportunities of existing 30+ year old irrigation systems. The replacement and reconfiguration of green and tee complex irrigation at Glen Oaks will improve coverage, decrease staff material/labor costs for hand watering, more efficient system watering, decreasing oversaturation of green areas and decreasing disease instances. Several irrigation failures occurred throughout the last several seasons within this projects scope area. With all golf course irrigation projects, design considerations include; iii. Identify potential maintenance and Operation efficiencies iv. Identify upgrades and updates for irrigation software and hardware v. Opportunities to standardize all OCPRC Golf Course Irrigation systems to streamline operations and maintenance across OCPRC. Page 2 2. Review and approval history Date Description Sept 2021 Approved within the FY2022 Capital Improvement Program Budget 3. Funding a. Current FY budgeted amount: i. Glen Oaks Golf Course Irrigation System $500,000 ii. White Lake Oaks Golf Course Irrigation System $220,000 (1) Total Project Costs $720,000 b. Recommended total amount: i. Glen Oaks Golf Course Irrigation System Golf Course Irrigation Design Consultant— MKA, Inc. $21,850 Construction — Thielen Irrigation $426,425 ii. White Lake Oaks Golf Course Irrigation System Golf Course Irrigation Design Consultant — MKA, Inc. $9,025 Construction — Thielen Irrigation $134,972 iii. Sub -Total $592,272 iv. Material Allowance — HDPE Pipe/Fairway replacement $35,000 v. 15% Construction Contingency $88,840 (1) Total Project Amount $716,112 ATTACHMENTS 1. Attachment A — Park Maps 2. Attachment B — Proposed Plans 3. Attachment C — Bid Results STAFF RECOMMENDATION Staff recommends proceeding with contract award and installation of the Glen and White Lake Oaks Irrigation system upgrades as follows; Item Description Budget Amount Irrigation Contractor - Public Bid Award; $ 561,397 Thielen Turf Irrigation, (Mt. Pleasant, MI) Design Irrigation Consultant — Michael Kuhn & $ 30,875 Associates, Inc. (MKA,Inc.) Birmingham, MI Material Allowance — HDPE Pipe/Fairway Replacement $ 35,000 15% Construction Contingency $ 88,840 Project Total: $716,112 MOTION Move to proceed with contract award and installation of Glen and White Lake Oaks Irrigation system upgrades as follows; Item Description Budget Amount Irrigation Contractor - Public Bid Award; $ 561,397 Thielen Turf Irrigation, (Mt. Pleasant, MI) Design Irrigation Consultant — Michael Kuhn & $ 30,875 Associates, Inc. (MKA,Inc.) Birmingham, MI Page 3 Material Allowance — HDPE Pipe/Fairway $ 35,000 Replacement 15% Construction Contingency $ 88,840 Project Total: $716,112 Legend OGlen Oaks Golf Course Oakland County Parks OOakland County Glen Oaks Location Glen Oaks Golf Course 30500 13 Mile Road Farmington Hills, MI 48334 AM— V.- 0akl-d rr_ Oxford Holly Rose Springfield DC....— Milf.m V* i Lyon Novi W Location Map 30500 13 Mile Road Farmington Hills, MI 48334 248-851-8356 v 4 % 40 7 j Vw 4 A 4b� ivw, -v; INA , 2020 Imagery N 01ZAKLANQ COUNTY PARKS Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, M1 248-858-0906 SHT. 1 OF 1 www.OakiandCountyParks.com 7F� 92 3 ford 13 Holly \(� Addison a J. Orlon Oakland Rose Springfield y Highland^White �\ Lekated rd Troy Mllmo 1 � r Lyon Novi f r Location Map C1 ',' w s '• '� R �• : ■ 991 Williams Lake Road White Lake, MI 48386 P 248-698-2700 r'aa . fi r`. "I I r. r �° �� ■� ,� ► ' v �` `� � - � * a •a�� T_.., ASP"•; ?�, ��■ �,,,,, �''+ 11F"U�AY,IILU �"' p.Y' r�C � � ,.:.- ". R�_ _.r �, .,;.,,- ��,�:,, ".fir :��+V�M• � '�+u .. �� D,+•1,r- �-., .� Y �, r ,t�:.. , eF Q WA �` "■ r 7 � *5� "�.�,� .��s? .'1a c. `i �` f' o ��' �'i y: a d 3 ys � � �" � �� Wit' �- x, �• _ ��a.. � R:d', •,- " � -1 it 2020 Imagery _ LegendOZAKLAND White Lake Oaks Golf Course " White Lake Oaks Golf Course COUNTY PARKS - Oakland County Parks O Oakland County 991 Williams Lake Road Oakland County Parks and Recreation 2800 Watkins Lake Road White Lake, MI 48386 Waterford, MI 248-858-0906 White Lake Oaks Location � SHT. 1 OF 1 � www.OaklandCountyntyParks.com rc. PROPOSED EQUIPMENT KEY RAINBIRD a ROTARY POP-UP V-1-H SPRINKLER, 50'-55' SPACING A-702-E-80-28 FULL CIRCLE (ACME THREAD INLET) 21.5 GPM @ 80 PSI ROTARY POP-UP V-I-H SPRINKLER, 50'-55' SPACING A-752-E-80-28 PART CIRCLE (ACME THREAD INLET) 18.8 GPM @ 80 PSI • ROTARY POP-UP V-1-H SPRINKLER, 65'-70' SPACING A-702-E-80-32 FULL CIRCLE (ACME THREAD INLET) 25.0 GPM @ 80 PSI _w ROTARY POP-UP V-1-H SPRINKLER, 65'-70' SPACING A-752-E-80-40 PART CIRCLE (ACME THREAD INLET) 27.9 GPM @ 80 PSI U ROTARY POP-UP V-1-H SPRINKLER, 75'-80' SPACING A-900-E-80-52 FULL CIRCLE (ACME THREAD INLET) 37.1 GPM @ 80 PSI Q ROTARY POP-UP V-1-H SPRINKLER, 75'-80' SPACING A-950-E-80-24 PART CIRCLE (ACME THREAD INLET) 36.0 GPM @ 80 PSI 1" IPS QUICK COUPLING VALVE 5-RC Q� 3" GATE VALVE Lj CUT/CAP LOCATION Q POINT OF CONNECTION TO EXISTING LATERAL HDPE PIPE --SIZE AS SHOWN DR-13.5 FOR 3" AND SMALLER 24V WIRE ROUTING ALTERNATE #1: ELIMINATE (63) RB 752 SERIES GREEN PERIMETER SPRINKLERS 0 100 200 SCALE: 1" = 100' RAINBIRD A-500-E-60-54 A-700-E-80-32 A-900-E-80-52 if 2„ 2„ L2 Lj , 2„ L 2„ 2„ 3" 2„ - 2.5„ 5„ 2. RUN (7jNEW 24V WIRES BACI K . _ SATE-1 i 2.5" 2„- // RUN (12) NEW 24V WIRES \�� 2• " \ // BACK TO SATELLITE 104 �\ 2 ) / 104 2.5„ 2" 2" // RUN (5) NEW 24V WIRES EXPAND CONTROLLER \\ 3" 3" �/ BACK TO SATELLITE 104 FROM 13 STA TO 40 STA \ 2„ \ 2" RUN (11) NEW 24V WIRES \ BACK TO SATELLITE 104 / \ 15 % 2.5" / \ � _s \ / \ 2„ 3" / RUN (5) NEW 24V WIRES 2" 2" 2 / 3 2„ 2 BACK TO SATELLITE 202 2 13 3 2 2.5" t t 3 CUT/CAP EXISTING / [GREENS LATERAL. / 2' / I 3„ 2„ I 2„ 1 I M 1 3 2„ 2... ' \ 2„ 2.5" 2 I 2.5' l 3" r 2„ I 3„ 2" 2„ 2.5„ «i M 3 2„ I 2„ I 2.5" � _� 3„ 3„ 211 �'� , ! 3„ 1 4 2„ -- -_--- -� I 1 2„ \ RUN 8 NEW 24V WIRES 2" \ - \ 1 - - M BACK TO SATELLITE 20'' \ / 40 RUN (5) NEW 24V WIRES RUN (7) NEW 24V WIRES 2" 1 2.5" 1 BACK TO SATELLITE 103 I / BACK TO SATELLITE 103 1 \ \ 2.5" 2.5 M I RUN (61 NE 24V WIRES 2" j" �� EXPAND CONTROLLER U I " 03 I FROM 32 STA TO 56 STA rl 2 1 BACK l 0 SA-LLITE 201 3„ 2" 2.5" 2" RUN 14 NEW 24V WIRES r I 2„ I\• BACK TO SATELLITE 103 i ,3" I 3" 2.5" \ M � 2„ \ 1 NEWV WI $�2 2 ES2„ R RUN (9) NEW 2 LV WIRES I 1 \ BACK TO SATELLITE 202 1 1 BTO SATE LITE 02 - 23" \ + _ / --` �\\ 1\ i 3" 2„ �\ RUN (8) NEW 24V WIRES / _ �\ \\ BACK TO SATELLITE 201/,/ 2 i 1 3" \ i �` l RUN (8) NEW 24V WIRES 2.5" 2.5' U/ 202 D 1 6 3' 1 2 2„//' I) I BACK TO SATELLITE 103 I -- 4 2 1 ' \ 2111I 'CONTRCO�LER 2" / / 2 1 RUN 14 NEW 24V WIRES 2 BACK TO SATELLITE 01 / 2 I I FROM 4D5 STA TO 12 STA \ / / 1 I \�� 3„ / I I RUN (4) NEW 24V WIRES 1 I BACK TO SATELLITE 20_1 \ �� / 3" 1 1 \ �I I EXPAND CONTROLLER / \ 2.5" I I FROM 32 STA TO 72 STA 3„ ` `' 201 2„ 1 2" / II 1 - l I 5 1 - \ / RUN•(6) NEW 24V W S 1 I 3" RUN 16 NEW 24V WIRES / /�` BACK TO SATELLITE 103 ' I 2.5" 1 BACK TO SATELLITE 201 / \ 1 7 / 2.5 , 1 / �\ 1 2 / POC TO EXISTING 3" PIPE AND (2) X v2 2 / 24V WIRES. INSTALL ADDITIONAL I j U 2 „ RUN (5) NEW 24V WIRES �\ \ 2„ // 3" PIPING AND WIRE TO ROUGH BACK TO SATELLITE 201 / 1 3" z'%� AREA FOR NEW VALVE LOCATION. / I „ ` 3„ II / 2" I / 2.5" 1 I/ 4" I ,� 1 2„ / 1 2.5" 2. 1 2.5" 2„ /1 2„ 2' 1 M U / 3„ 3„ I / 2.5' I 1 / 2.5" 17 2" % 3" %5„ 0 2 2„ 2„ I 3„ RUN (6) PEN 24V WIRES /� 3" I 2" / 2„ BACK TO SATELLITE 20 / 3„ O I 2.5„ i RUN 11 NEW 24V WIRES / U ' 3" � 5" BACK TO SATELLITE 201 I / 2.5 I 1 1 2.5" � 2„ I / I 2„ 2„ 2.5" U 3 RUN (3) NEW 24V WIRES �, I \ ' BACK TO SATELLITE 202 3 \ \ \ 2 2" 2.5" / 2 5" U / 1 4" 2.5" 2„ 3" � ".2" CUT/CAP EXISTING U 1 / I / \ /) 25 1 �� FAIRWAY LOOP. / 2" �� 5 / RUfY(10) NEW 2t IR 2. / BA¢K TO SATE LI 1 l 6� RUN (8) NEW 24V WIRES \�� M 2 12 4" 6" 2" BACK TO SATELLITE 105 I1 2 1 1 / 2.5„ 66" 4"» +E / 2.5" � � / I i r 2" 2 Ir / / • I „ 2" 4„ � \ \ I „ 2.5„ 00 / 2„ 14 2„ 3„ � r y 4„ I , 3 \1\\ V \ `\ 2.5" RUN (18) NEW 24V WIRES I 14" 3 I 3 ` RUN 25 NEW 24V WI S BACK TO SATELLITE 105 I �� 3" / 2.5" 2„ ��\ BACK TO SATELLITE 3 2„ / 4 \ 20 2„ 2.5' I I U I 2.5" 2.5" 1 , I 2 Z RUN (6) NE 24V WIRE �\ \\ EXPAND CONTROLLER 105 � 25 1 BACK TO S -ELLITE 203 FROM 10 STA TO 32 STA • \� � \\ EXPAND CONTROLLER 1 1 EXPAND CONTROLLER - I FROM 31 STA TO 72 STA] - \ 1 RUN (7) NEW 24V WIRES I I FROM 38 STA TO 56 STA / \ 1 BACK TO SATELLITE 203 RUN _11) NEW 24V WIRES 5 ELUTE BACK I U bA I 102 i \/ / 2.5" = RUN 12 NEW 24V WIRES 2" 2„ 3" 2 2 5" / BACK TO SATELLITE 102 2.5" I 2.5" 2.5" / 3 RUN (7) NEW 2, / WIRES 3 3 13„ 1 0 / - BACK TO SATE-- ITE 102 3„ 2 � / ---._- 1 „ 2" ; -__-_ 7\�\ 1 3„ 2.:/ / 2„ 2.5' 3-- R (12) fyE 24V 3„ 3" - / B K TO SA LLIT 203 = / 2„ 3" ` 2„ ��\ / 5 2 2„ 2.'i" / / RUN (7) NEW 24V WIRES 1 I 3 3„ 2" �/ 2„ \ - BACK TO SATELLITE 102 3„ 1 / � � 2„ � 2„ ♦ �1 1 .5" 3' / 2" / 5„ 2" � I I 3, U 2 ' 2„ 2.5" I I 2, i RUN (6) NEW 24V WIRES 2" 2" 2„ 26 BACK TO SATELLITE 102 I 3„ 2 / » 2.5" 2 I 2„ „ 2„ 204 EXPAND CONTROLLER 1 2.5 ; ) Q 2 5' \ FROM 37 STA TO 64 STA 2" / I 2 3 2" �` - ` 1 2.5" 2„--_�- -_ 3„ / 111 2.5 2" 2 / RUN (8) NEW 24V WIRES / BACK TO SATELLITE 106 3 \ 2„\ / RUN (8) r1EW 24V WitS 1 I 1 3" 2q 1 3" 3" ' „ BACK TO SATELLITE 2iO4 i 5„ 2" 2„ 1 \\ 1 1 2 ,' O 106 3„ I 1 5� _.._.. I 3 EXPAND CONTROLLER \ / 2 FROM 8 STA TO i 1 2" I " - / RUN 6) NEW 24V WIRES „ 2" RUN (5) NEW 24V WIRES 3 = 2" 6 / / I BACK TO SATELLITE 101 3" \ 2BACK TO ,SATELLITE 106 POC TO EXISTING 3' PIPE AND (2) I - 2" \ RUN (16) NEW 24V WIRES 24V WIRES. INSTALL ADDITIONAL 2"' r 2" / 2" \ BACK TO SATELLITE 204 3" PIPING AND WIRE TO ROUGH 2" 2" \\ v AREA FOR NEW VALVE LOCATION. 3„ 3" 2" 20 2„ I // \ 2„ ; �� I /101 EXPAND CONTROLLER 2" 7 \ FROM 17 STA TO 33 STA \ 2.5" 2„ 3' \ 2„ O I 3„ D (/ ' - - - 3„ 2" 2.5" 3„ \\ ; J(1 .\\ 2„ P.G. '•� \ N (8) NEW 24V WIRES �_ \ 2" / 2„ • . _ BACK TO SATELLITE 1 - \ RUN 11 NEW 24V WIRES \ 2 3„ �� Q 3" I RUN 3 NEW 24V WIRES 1 BACK TO SATELLITE 101 � � - - - _ _ 30500 W 13 Mile Rd, RUN (10) NEW 24V WIRES Farmington Hills, MI 2" 2" BACK TO SATELLITE 101 33" BACK TO SATELLITE 204 2 � 2" 2 � �O 2 IIIIIIIUIIIIIIIUIIIIIIIIII� J I I I I I I I I I I I I I I I I C� 2 RUN (6) NEW 24V WIRES 2„ BACK TO SATELLITE 204 = bI�LJ I I I I I I I I I I I I I I I I Ib `y `► 21,- 2" 2„ U I�I I O U III�TmIIIIII IIIIIIIIII ��IIIIIIIIIIII � � IIIIIIIIIIII n IIIIIIIIIII�IIIIIIIIIIIIII11111111 / „ 2„ o � z 2 z° z' W. 13 MILE ROAD W. 13 MILE ROAD NORTH EXISTING EQUIPMENT KEY ROTARY POP-UP V-1-H SPRINKLER, 50'-55' RADIUS @ 60 PSI FULL CIRCLE (ACME THREAD INLET) ROTARY POP-UP V-1-H SPRINKLER, 65'-70' RADIUS @ 80 PSI FULL CIRCLE (ACME THREAD INLET) ROTARY POP-UP V-1-H SPRINKLER, 75'-80' RADIUS @ 80 PSI FULL CIRCLE (ACME THREAD INLET) EXISTING QUICK COUPLING VALVE EXISTING AUTOMATIC CONTROL VALVE ►/ EXISTING GATE VALVE 001 EXISTING CONTROLLER EXISTING PVC LATERAL PIPE -- SIZE AS SHOWN EXISTING COMMUNICATION WIRE EXISTING 120V POWER WIRE 2" 2" '"°°' GLEN OAKS GOLF COURSE 1 of 2 Farmington Hills, Michigan DATE: December 2, 2021 DESIGNED BY: MJK SHEET TITLE: IRRIGATION REVISED: MICHAEL KUHN & ASSOCIATES, INC. REVISED: DRAWN BY: MJK,AL,GB JA IRRIGATION DESIGN CONSULTANTS REVISED: CHECKED BY: MJK 2352 DORCHESTER RD, BIRMINGHAM, MI 48009 • P: 248.885.8533 • C: 248.891.1685 Piping & Wire La out REVISED: RAINBIRD ROTARY VALVE -IN -HEAD ENSURE THAT LID OF QCV IS SPRINKLER FINISHED GRADE CENTERED IN VALVE BOX, NDS 107BCBLK 6" ROUND ALLOWING IT TO OPEN BLACK VALVE BOX WITH WITHOUT OBSTRUCTION BLACK OVERLAPPING LID, INSTALL FLUSH WITH GRADE FINISHED GRADE RAINBIRD WC100 WIRE SPLICE TAPE WIRES TO NO MORE THAN 1" CLEARANCE - SPRINKLER BODY BETWEEN TOP OF QCV AND UNDER SOLENOID/ICM LEAVE SUFFICIENT SLACK IN WIRES TO LIFT SPLICE BOTTOM OF VALVE BOX LID ASSEMBLY 24" ABOVE GRADE QUICK COUPLER VALVE FOR MAINTENANCE. LASCO SNAP-LOK - ACME THREADS Y \ \ _ 1" PVC PIPE (STABILIZER), 1/2" REBAR WITH \ MINIMUM 24" LENGTH \ TAPE WIRES TO SWING JOINT SHEPHERD HOOK, OR USE SNAP ON HOLDERS MINIMUM 24" LENGTH \ 20°-40° 20° 40°x \ HDPE DR-13.5 HDPE DR-13.5 LATERAL PIPE / LATERAL PIPE --.......... -----------� --------------- -\-v- -�-------------7�-- / 1-1/2" PRE- FABRICATED V0�1 THREE -ELBOW SWING JOINT LASCO TAP'T SADDLE WITH O-RING JOINTS, 18" WITH ACME THREADS LENGTH. USE 1-1/4" REDUCER OR APPROVED EQUAL. FOR 700 SERIES SPRINKLERS. MUST BE SIDE MOUNT. VIH SPRINKLER WITH O-RING SWING JOINT SCALE NTS (RAINBIRD) NEW HDPE PIPE EXISTING EXISTING PVC PIPE PVC PIPE NEW TEE *USE DUCTILE IRON COUPLING AND 3" GATE VALVE REDUCERS AS NEEDED. PIPE RESTRAINTS AND STIFFENER FOR HDPE PIPE REQUIRED. 4 _CONNECTIONS TO EXISTING SYSTEM SCALE NTS CONTRACTOR TO LEAVE CAD -WELD FOR GROUND ROD EXPOSED UNTIL FINAL PUNCHLIST IS COMPLETE. ONCE QUALITY OF WELD IS VERIFIED BY CONSULTANT, CONTRACTOR TO BURY CAD -WELD FOR ROD -ONLY AND MARK FOR FUTURE ABILITY TO LOCATE. I � NDS 107BCBLK 6" ROUND FIELD BLACK VALVE BOX WITH SATELLITE a BLACK OVERLAPPING LID, INSTALL FLUSH WITH GRADE CADWELD CONNECTION 4" SOLID DRAIN PIPE WITH WASHED PEASTONE FILL _ 1" BELOW FINISH GRADE 36" \ REVERSE STACK VALVE BOXES TO #6 AWG INSULATED EXTEND DEPTH SOLID COPPER WIRE ELI EARTH CONTACT/ INSTALL VALVE BOX —7 GEM MATERIAL ON 4" DEEP LAYER OF 4" X 96" COPPER WASHED PEASTONE GROUND PLATE 5/8" X 8' COPPER CLAD GROUND ROD GROUNDING --ELEVATION VIEW SCALE NTS (SINGLE SATELLITE LOCATION) 4" X 96" GROUND PLATE #6 AWG INSULATED COPPER WIRE FIELD SATELLITES 8' E — 24 V WIRES TO SOLENOIDS POWER/ COMMUNICATION WIRE #6 AWG INSULATED COPPER WIRE ADD 1 ADDITIONAL GROUND PLATE WHEN INSTALLING 3 SATELLITES AT THE SAME LOCATION i,]�JII�1 ELECTRODE SPHERE OF INFLUENCE BOUNDARY DO NOT INSTALL ANY OTHER WIRES OR CABLE WITHIN THE SPHERE OF INFLUENCE 11 GROUNDING --PLAN VIEW SCALE NTS (MULTIPLE SATELLITE LOCATION) 1" PRE -FABRICATED THREE -ELBOW SWING JOINT WITH O-RING JOINTS AND LASCO MALE BRASS STABILIZER ELBOW, 18" LENGTH V 0 \ LASCO TAP'T SADDLE WITH ACME THREADS OR APPROVED EQUAL. MUST BE SIDE MOUNT. 02 QCV WITH O-RING SWING JOINT SCALE NTS ELECTRICAL WIRES - i ELECTRICAL TAPE i i CABLE TIE i INSERT WIRES INTO BUS BAR CONNECTOR AND TIGHTEN HEX 000 HEAD SCREWS GEL -FILLED PLASTIC ENCLOSURE O120-VOLT WIRE SPLICE SCALE: NTS 12" 102" PE ELECTRIC COPPER PLATE (#182199L) 10" 4" 25#6 INSULATED SOLID COPPER WIRE TO GROUND. CONTRACTOR TO CUT EXCESS #10 96" WIRE. DO NOT COIL EXCESS WIRE IN TRENCH. 4" SOLID DRAIN PIPE WITH FINISHED GRADE WASHED PEASTONE FILL '1" BELOW 36" ' " " SOIL i i FINISHGRADE 7 EARTH CONTACT/GEM MATERIAL UNDISTURBED SOIL PAIGE ELECTRIC COPPER PLATE #182199L WITH 25' OF #6 INSULATED SOLID COPPER WIRE TO GROUND ROD. INSTALL IN IRRIGATED AREA WITHIN 20' OF EQUIPMENT TO BE GROUNDED. (�13) GROUNDING PLATE SCALE NTS 4" X #6 AWG INSULATE COPPER WIRE FIELD SATELLITE 24 V WIRES TO — SOLENOIDS POWER/ COMMUNICATION WIRE #6 AWG SOLI[ COPPER WIRI 5/8" X 8' GROUND I ELECTRICAL WIRES NDS 111 BCBLK 10" ROUND BLACK VALVE BOX WITH BLACK OVERLAPPING LID, INSTALL FLUSH WITH GRADE FINISHED GRADE CENTER VALVE BOX AND 6" PVC RISER —� OVER VALVE STEM ALL DUCTILE IRON VALVES AND 20" MIN. FITTINGS ARE TO BE EPDXY COATED $OTC J�U�J AND WRAPPED IN 8 MIL POLYWRAP ENCASEMENT. CLEAN ALL DIRT, CINDERS, ETC. FROM THE SURFACE OF THE AREA TO BE WRAPPED. TAPE ENDS WITH POLYWRAP TAPE. INSTALL VALVE BOX ON 4" DEEP LAYER OF JOINT RESTRAINT WASHED PEASTONE USE REDUCING ADAPTER (1 AS NEEDED FOR EXISTING cy 2" AND 2-1/2" PVC PIPE EXISTING 3" 11'4(NEW 3" HDPE DR-13.5 PVC PIPE PIPE WITH STAINLESS UNDISTURBED SOIL STEEL PIPE STIFFENER �.q 3M DBY/R-6 , OR KING DBY/R-6 \ TWIST SCOTCHLOK CONNECTOR ON i CLOCKWISE AND INSERT i TO BOTTOM OF GEL FILLED TUBE THROUGH THE i LOCKING FINGERS TWIST WIRES TOGETHER i TIGHTLY, A MINIUM OF i POSITION WIRES IN WIRE FOUR TIMES. CUT OFF i CHANNELS AND CLOSE EXCESS WIRE TO NEATLY TUBE COVER FIT INTO WIRE NUT _ 6 WIRE SPLICE SCALE NTS — 12" ELECTRODE SPHERE OF INFLUENCE BOUNDARY NOT INSTALL ANY OTHER ZES OR CABLE WITHIN THE JrriERE OF INFLUENCE GROUNDING --PLAN VIEW SCALE NTS (SINGLE SATELLITE LOCATION) 1-1/2" CONDUIT WITH LONG SWEEP ELL FOR GROUND WIRE. EXTEND 12" BEYOND CONCRETE PAD, WITH AN ADDITONAL SWEEP FOR FUTURE CENTER TEMPLATE AND EMBED IN , FRESH CONCRETE 24" TWO LONG SWEEP ELLS FOR 24 VOLT 24" CONTROL WIRES FINISHED BEVELED END OF CONCRETE CC CONCRETE MOUNTING SLAB, SMOOTH AND LEVEL, AT GRADE I� 2"X6" FORMING BOARDS �\ MOUNTED CONTROL — LONG SWEEP 1" ELL FOR 120 VOLT SATELLITE, SEE SATELLITE POWER AND COMMUNICATION WIRE. INSTALLATION DETAIL EXTEND ALL ELLS 12" BEYOND ( � / CONCRETE PAD CONCRETE MOUNTING SLAB WITH BEVELED EDGE MIN. 6" ON ALL SIDES. IF MORE THAN ONE SATELLITE IS TO BE PLACED ON A SINGLE CONCRETE PAD, ALLOW 12" BETWEEN ENCLOSURES. L IN 1 CURI I T rVJ1UN ELECTROFUSION EQU/ ITEM CODE 200654 OR APPROVED EQUAL 12 SATELLITE MOUNTING BASE SCALE NTS ` 2" INTEGRITY FUSION SDR-11 MOLDED BUTT FUSION EQUAL TEE ITEM CODE 100705 OR APPROVED EQUAL /2INTE'GRITY FUSION SDR-11 2" HDPE DR-13.5 PIPE ELECTROFUSION COUPLER ON LONG PULLS EXCEEDING 100' OR FINE TEXTURED SOIL CONDITIONS ITEM CODE 200305 OR APPROVED EQUAL 3" x 2" INTEGRITY FUSION SDR-11 MOLDED BUTT FUSION REDUCER ITEM CODE 100607 OR APPROVED EQUAL 3" INTEGRITY FUSION SDR-11 MOLDED BUTT FUSION EQUAL TEE ITEM CODE 100708 OR APPROVED EQUAL TO SPRINKLER ELECTROFUSION FITTINGS ARE TO BE USED ONLY WHEN ABSOLUTELY NECESSARY AND WITH APPROVAL FROM BOTH THE SUPERINTENDENT AND THE IRRIGATION CONSULTANT. 3-'INTEGRITY FUSION SDR-11 ELECTROFUSION COUPLER ITEM CODE 200307 OR APPROVED EQUAL 3" HDPE DR-13.5 PIPE O LATERAL ISOLATION VALVE 14 2" AND 3" CHANGE OF DIRECTION SCALE NTS PUSH -ON GATE VALVE SCALE: NTS NOTES STRIP INSULATION BACK FOR CONNECTION TO TERMINAL STRIP IN A NEAT, UNIFORM FASHION. STRIP THE MINIMUM AMOUNT REQUIRED IN ORDER TO AVOID EXCESS EXPOSED BARE WIRE. * ALLOW SUFFICIENT SLACK FOR FUTURE SERVICE, REMOVAL, AND/OR POTENTIAL REPOSITIONING. ALL STATIONS TO BE INDIVIDUAL CONTROL, ONE 24V WIRE PER TERMINAL, UNLESS OTHERWISE NOTED. * LEAVE EXCESS SLACK IN SATELLITE VALVE BOX. SEE SATELLITE INSTALLATION DETAIL. 1 SATELLITE TERMINAL STRIP 1 INSULATION STRIPPED TO UNIFORM LENGTH. INSULATION TO EXTEND UP TO TERMINAL SCREW. 07 SATELLITE TERMINAL STRIP SCALE NTS 1 1' 7----7 FIELD ,0— SATELLITE CADWELD PG11L l \ \ \ 1" BELOW \ FINISH GRADE #6 AWG INSULATED \ SOLID COPPER WIRE _ - — r EARTH CONTACT/ GEM MATERIAL 4" X 96" COPPER GROUND PLATES 10 GROUNDING --ELEVATION VIEW SCALE NTS (MULTIPLE SATELLITE LOCATION) THRUST BLOCK SIZES PIPE SIZE MIN. BASE AREA, SQ. FT. 90° BEND 45° BEND TEE/DEAD END CHART BASED ON 10OPSI OPERATING - PRESSURE AND 1000LBS/SQFT 3" AND 4" 2.5 1.4 1.8 BEARING STRENGTH OF SOIL. 6" 5 2.8 3.5 CONTRACTOR IS RESPONSIBLE FOR SIZE BASED ON SOIL TYPES 8" 9 5 6.5 ENCOUNTERED. TABLE IS TO BE USED 10" 13 7.5 10 AS A GUIDE FOR MINIMUM SIZE ONLY. 12" 19 10.5 13.5 14" 26 14.0 18.0 ANCHOR STRAPS INTO CONCRETE CHANGE IN ELEVATION SUDDEN REDUCTION VIRCI�IIVIV Vr InRVJI 90 DEGREE ELBOW DIRECTION OF THRUST UNDISTURBED SOIL (TYP.) ALL DUCTILE IRON VALVES AND FITTINGS ARE TO BE EPDXY COATED AND WRAPPED IN 8 MIL POLYWRAP ENCASEMENT. CLEAN ALL DIRT, CINDERS, ETC. FROM THE SURFACE OF THE AREA TO BE WRAPPED. TAPE ENDS WITH POLYWRAP TAPE. TEES V IRCU I IUIV Ur I rimuo I 45 DEGREE ELBOW 15 THRUST BLOCKS/CHANGE IN DIRECTION SCALE NTS LIM SHEET:GLEN OAKS GOLF COURSE 20F2 Farmington Hills, Michigan DATE: December 2, 2021 DESIGNED BY: MJK SHEET TITLE: REVISED: MICHAEL KUHN & ASSOCIATES, INC. REVISED: DRAWN BY: MJK,AL,GB IRRIGATION DESIGN CONSULTANTS REVISED: CHECKED BY: MJK 2352 DORCHESTER RD, BIRMINGHAM, MI 48009 • P: 248.885.8533 • C: 248.891.1685 REVISED: IRRIGATION Details ELECTRICAL KEY FIELD SATELLITE CENTRAL CONTROLLER _ ,,,--CONTROL GROUP 101 FIELD SATELLITE NUMBER 48 STATION QUANTITY -------- 24 VOLT WIRE ROUTING — — — 120 VOLT/COMMUNICATION V� O COMMUNICATION WIRE PATH A 120 VOLT POWER WIRE SIZE 120 VOLT POWER SOURCE ♦ WIRE SPLICE 100 SCALE: 1" = 100' 14 ALTERNATE BID: CONTROL SYSTEM UPDATES FOR WHITE LAKE OAKS AS SHOWN ON THIS PLAN ARE TO BE BID AS AN ALTERNATE. 1 ALTERNATE #2 RAINBIRD �----- PAR+ES-XX-L-S, HP2500-XX, STATION o CAPACITY AS SHOWN --INCLUDE 8-STATION MODULES AS REQUIRED TO MEET CONTROL GROUP STATION QUANTITY MAXI NIMBUS II, GOLD 5-YEAR GSP WITH FREEDOM SYSTEM WITH 4 RADIOS, MAP MODULE, STATION LAYERS, MAP UTILITIES, INCLUDING AND MI WITH (2) IPADS. (REFER TO SPECIFICATIONS FOR COMPUTER REQUIREMENTS) ❑ ED l REMOVE EXISTING SATELLITE 103 - EXTEND 7 EXISTING 24V WIRES \� TO NEW SATELLITE LOCATION / - o C RT PG B RN �• ` 0 CLUBHOUSE / 10 ,i 18 102 i�0 � • NEW LOCATION FOR At (— SATELLITE 103 \• / 1�— O I EXTEND 12 EXISTING 24V WIRES 1• I TO NEW SATELLITE LOCATION I: k5 O 1 I _ Iv 103 ' �°19sta MAINT. 13 II BLDG. i I 101 30sta 8 2 • 8 REMOVE EXISTING SATELLITE 105 O of Y \ . .\2A 0. 17 6" PVC - 10" 6" TRANSITE REMOVE EXISTING ' SATELLITE 204 EXTEND 6 EXISTING 24V WIRES TO NEW SATELLITE LOCATION I I I \ EXTEND 11 EXISTING 24V WIRES I TO NEW SATELLITE LOCATION I \ I � z � \ \ o \t `► /� 7 .I \ i% •I NEW LOCATION FOR I SATELLITE 203 I j l /0/• I z �: i / L7. / I'r N REMOVE EXISTING SATELLITE 205 • I I EXTEND 23 EXISTING 24V WIRES SIN I TO NEW SATELLITE LOCATION ICI •I 'I 1 I; 4 REMOVE EXISTING 1 SATELLITE 203 i2 o'`— EXTEND 2 EXISTING 24V WIRES TO NEW SATELLITE LOCATION 2 \ O� ,\ N r � 32sta 1-1/2" CONDUIT WITH LONG SWEEP ELL FOR GROUND WIRE. EXTEND 12" BEYOND CONCRETE PAD, WITH AN ADDITONAL SWEEP FOR FUTURE CENTER TEMPLATE AND EMBED IN FRESH CONCRETE 24" TWO LONG SWEEP ELLS FOR 24 VOLT 24" „ r," ,. �� w,-:a..; , CONTROL WIRES rl FINISHED BEVELED END OF CONCRETE CONCRETE MOUNTING SLAB, SMOOTH AND LEVEL, AT GRADE C\\++\ I I II 2"X6" FORMING BOARDS MOUNTED CONTROL \� LONG SWEEP 1" ELL FOR 120 VOLT SATELLITE, SEE SATELLITE POWER AND COMMUNICATION WIRE. INSTALLATION DETAIL EXTEND ALL ELLS 12" BEYOND / CONCRETE PAD CONCRETE MOUNTING SLAB WITH BEVELED EDGE MIN. 6" ON ALL SIDES. IF MORE THAN ONE SATELLITE IS TO BE PLACED ON A SINGLE CONCRETE PAD, ALLOW 12" BETWEEN ENCLOSURES. SATELLITE MOUNTING BASE SCALE NTS PITCH PAD TO DRAIN AWAY FROM CONTROLLER BRING GRADE UP TO TOP OF - CONCRETE PAD TO ALLOW FOR MOWING AROUND ENCLOSURE. PAD TO BE 2" HIGHER THAN SURROUNDING GRADE TO MINIMIZE STANDING WATER ON PAD. NDS 117BCBLK JUMBO BLACK VALVE -- BOX WITH BLACK OVERLAPPING LID. CENTER IN FRONT OF FIELD SATELLITES FOR EXCESS WIRES. INSTALL FLUSH WITH GRADE. �w ) INSTALL VALVE BOX - ON 4" DEEP LAYER OF WASHED PEASTONE `SEE SATELLITE TERMINAL STRIP DETAIL I /I CONTROL SATELLITE pi �IN METAL PEDESTAL — MOUNT TEMPLATE REMOVE V\ / FORMS i CONCRETI I� J 12" DEPTH OSATELLITE INSTALLATION SCALE NTS NOTES: * STRIP INSULATION BACK FOR CONNECTION TO TERMINAL STRIP IN A NEAT, UNIFORM FASHION. * STRIP THE MINIMUM AMOUNT REQUIRED IN ORDER TO AVOID EXCESS EXPOSED BARE WIRE. * ALLOW SUFFICIENT SLACK FOR FUTURE SERVICE, REMOVAL, AND/OR POTENTIAL REPOSITIONING. * ALL STATIONS TO BE INDIVIDUAL CONTROL, ONE 24V WIRE PER TERMINAL, UNLESS OTHERWISE NOTED. * LEAVE EXCESS SLACK IN SATELLITE VALVE BOX. SEE SATELLITE INSTALLATION DETAIL. ' SATELLITE TERMINAL STRIP 1 INSULATION STRIPPED TO UNIFORM LENGTH. INSULATION TO EXTEND UP TO TERMINAL SCREW. OSATELLITE TERMINAL STRIP SCALE NTS EMBED TEMPLATE IN FRESH CONCRETE 8 / 12" 4" X 96" GROUND PLATE / / / #6 AWG INSULATED / COPPER WIRE / ELECTRODE SPHERE OF INFLUENCE BOUNDARY / FIELD SATELLITE 24VWIRES TO SOLENOIDS \ POWER/ COMMUNICATION I WIRE 8, I #6 AWG SOLID BARE COPPER WIRE / DO NOT INSTALL ANY OTHER 5/8" X 8' GROUND ROD \ / WIRES OR CABLE WITHIN THE — SPHERE OF INFLUENCE OGROUNDING--PLAN VIEW SCALE NTS (SINGLE SATELLITE LOCATION) CONTRACTOR TO LEAVE CAD -WELD FOR GROUND ROD EXPOSED UNTIL FINAL PUNCHLIST IS COMPLETE. ONCE QUALITY OF WELD IS VERIFIED BY CONSULTANT, CONTRACTOR TO BURY CAD -WELD FOR ROD -ONLY AND MARK FOR FUTURE ABILITY TO LOCATE. I I NDS 107BCBLK 6" ROUND FIELD BLACK VALVE BOX WITH SATELLITE BLACK OVERLAPPING LID, INSTALL FLUSH WITH GRADE CADWELD CONNECTION 4" SOLID DRAIN PIPE WITH WASHED PEASTONE FI`L/L� WWW 1 WW V/W 1" BELOW FINISH GRADE REVERSE STACK VALVE BOXES TO �, #6 AWG INSULATED � EXTEND DEPTH SOLID COPPER WIRE EARTH CONTACT/ INSTALL VALVE BOX GEM MATERIAL ON 4" DEEP LAYER OF N� 4" X 96" COPPER WASHED PEASTO GROUND PLATE 5/8" X 8' COPPER CLAD GROUND ROD OGROUNDING --ELEVATION VIEW SCALE NTS (SINGLE SATELLITE LOCATION) 12" � 102" al PE ELECTRIC COPPER PLATE (#182199L) 10" 4" `` �1 • • �� .. 25' #6 INSULATED SOLID COPPER WIRE TO I GROUND. CONTRACTOR TO CUT EXCESS #10 _ 96" II WIRE. DO NOT COIL EXCESS WIRE IN TRENCH. - 4" SOLID DRAIN PIPE WITH WASHED PEASTONE FILL FINISHED GR DE 1-112" "1" BELOW ' """"""' SOIL 36" // //FINISH GRADE,/ EARTH CONTACT/GEM MATERIAL UNDISTURBED SOIL PAIGE ELECTRIC COPPER PLATE #182199L WITH 25' OF #6 INSULATED SOLID COPPER WIRE TO GROUND ROD. INSTALL IN IRRIGATED AREA WITHIN 20' OF EQUIPMENT TO BE GROUNDED. OGROUNDING PLATE SCALE NTS ELECTRICAL WIRES / ELECTRICAL TAPE / CABLE TIE i INSERT WIRES INTO / BUS BAR CONNECTOR / AND TIGHTEN HEX HEAD SCREWS GEL -FILLED PLASTIC ENCLOSURE O120-VOLT WIRE SPLICE SCALE NTS w w U) V) Z Z I— W J `V v 1 M ZM o o� cn U v ZN U0- (n o Zw oo Q Lu J O U Q Q 2 Um C � � S v N m J U) Q Y Y Y m m m 0 z 0 Z Q Y 0 IY W w 0 2 0 0 N CD N N N U a� w 0 0 0 0 H w w w w QU)U)cncn 0»» w w w w 0� 0� 0� 0� YJ LL o w w 4T, U) Oakland County Purchasing Division Bid Tabulation Glen Oaks and White Lake Oaks Golf Course Irrigation Improvements Event #005380 Bidder#1 ITEM NO. DESCRIPTION I VENDOR Thielen Turf Irrigation 1 Glen Oaks Golf Course (Rainbird Sprinklers -Green and Tee Irrigation) Total, lump sum Base $465,350.00 Bid 2 Alternate Bid 1 (Deduct): Eliminate Green Perimeter Sprinklers-$38,925.00 3 Alternate Bid 2 (Add): White Lake Oaks Golf Course - Sht 1of1 Dated December 2,2021 $134,972.00 4 3 inch HDPE Pipe, Per linear foot $8.25 5 2 inch HDPE Pipe, Per linear foot $4.10 6 3 inch gate valve, each $585.00 7 Each valve in head sprinkler, including swing joint, 65' of pipe, decoder, wire and splice $750.00 assembly 8 Each valve in head sprinkler, including swing joint, 80' of pipe, decoder, wire and splice $850.00 assembly❑ 1 /24/2022 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 8 Department: ADMINISTRATION — Planning and Resource Development From: Melissa Prowse, Supervisor of Planning and Resource Development Subject: Approval of Community Needs Assessment Bid Recommendation INTRODUCTION AND HISTORY As a required component of the Five -Year Parks and Recreation Master Plan (2023-2027), staff have, with OC Purchasing, released an RFP for the development, execution, and analysis of a Community Needs Assessment on the parks and recreation trends, needs, usage and priorities of Oakland County residents. There is currently $35,000 budgeted in ADM Contracted Services for this project. The RFP required that the Community Needs Assessment collect a statistically significant sample of the Oakland County population. This has previously been calculated to be a minimum of 800 completed surveys. Further sampling may be required to ensure that a representative sample is collected based on users/non-users, race/ethnicity, socio-economic levels, and geographic quadrants of Oakland County. Four bids were received and are summarized below. All four bids included the required formal report, priority investment area identification and presentation via webinar or virtual meeting within their pricing. The bid evaluation team (Melissa Prowse and Donna Folland) reviewed the bids and recommends working with ETC Institute. ETC Institute has done the past 4 Community Needs Assessments for OCPR and proposes to collect a larger sample than in previous years (1,000 instead of 800 completed surveys) within the available budget. This will provide an opportunity for further data analysis for geographic and demographic segments of the county, with a smaller margin of error. Staff have also been coordinating with the Huron -Clinton Metroparks and SEMCOG regarding recreation surveys they are currently planning to coordinate questions as part of a larger effort to track and evaluate data across the region. ETC is currently working with the Metroparks on their regional recreation survey. ETC Institute — Olathe KS Number of households contacted Sample Size Cost As required for representative sample 800 $27,500 As required for representative sample 1,000 $33,000 Survey administration uses a hybrid methodology of mailed and online surveys with phone calls made as needed to collect responses from underrepresented demographic groups. Includes GIS-mapping of specific questions and an interactive data dashboard. They ensure representation for non-English speaking populations and guarantee results of the survey will be statistically representation of Oakland County. Probolskv Research — Washington DC Number of households contacted Sample Size Cost As required for representative sample 825 $34,700 Survey administration is multi -mode among a random group of residents that match the demographics of the county using live interviews (phone), online, and mailed postcard invitations. Includes GIS-mapping of responses. They ensure matching the demographics of Oakland County residents, including non-English speaking residents. Cobalt Communitv Research — Charlotte MI Number of households contacted Sample Size Cost 2,000 400-800 $33,625 4,000 800-1,600 $39,525 Cobalt's proposal was based on the size of a survey mailing and was not able to guarantee our recommended minimum 800 survey responses. There are additional fees for non-English surveys. They included an interesting product in the pricing in the table above; Visitor360 reports for four parks that collect visitor numbers and information based on cellular data and pricing for all the parks in the OCPR system. This was a product outside the scope of the RFP but may be of interest for future planning projects. Cobalt's proposal also engages Public Policy Associates (PPA) as a sub -contractor. PPA is currently under contract with Oakland County. Transform Consulting Group — Wabash IN Number of households contacted Sample Size Cost As required for representative sample Not indicated $33,120 The Transform Consulting Group's experience appears to be focused on strategic planning for education and literacy agencies. They did not provide the desired details on sampling methods and targets. They stated that they would ensure participation rates are high enough to disaggregate data by quadrant, users/non-users, race/ethnicity, and socio-economic level. ATTACHMENTS No attachments STAFF RECOMMENDATION Staff recommends the Commission award the contract for the Community Needs Assessment to ETC Institute of Olathe, Kansas for a total cost of $33,000. MOTION Move to approve the contract for the Community Needs Assessment to ETC Institute of Olathe, Kansas for a total cost of $33,000. RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 9 Department: ADMINISTRATION From: Chris Ward - Director Subject: Revision to Parks Access Permit Policy — Employee Park/Facility Use INTRODUCTION AND HISTORY The Commission's Park Access Permit Policy currently states: "Oakland County Commissioners and Oakland County Parks and Recreation Commissioners serve as parks ambassadors to inform the public about the Oakland County Parks and to increase attendance to the Oakland County Parks. This policy allows these individuals to become familiar with Oakland County Park's property and facilities in order to gain the information and experiences required for them to effectively market and promote Parks facilities, provide input regarding strategic planning and make decisions regarding the management of Oakland County Parks." In support of these objectives, each member of the Board of Commissioners and the Parks Commission are provided an opportunity to receive an annual vehicle permit and park access permit books for use by Commissioners and their guests. Park access book permit users are asked to complete an evaluation survey to be utilized to inform management decisions and make facility improvements. An annual vehicle permit is also distributed to all full-time Parks staff. Oakland County Parks and Recreation is supported by more than 700 full-time, part-time, and seasonal employees. They are the critical asset that is indispensable in fulfilling our mission of providing high quality recreation services and programs to all. They also serve as our public face and frontline parks ambassadors on a daily basis. This policy revision would amend the current Park Access Permit Policy to incorporate current staff of Oakland County Parks and Recreation within the definition of "parks ambassador" and authorize: 1) Distribution of annual vehicle permits to all part-time and seasonal staff. 2) Distribution of up to (3) three Park Access Permit books to all current staff annually. 3) Establish limitations on the use of Park Access Permits by employees targeted at reducing or eliminating the impact on park guests. 4) Authorize the Director of Parks and Recreation to enact policies and procedures to administer the employee access permit program and conform with federal, state and county regulatory requirements. This proposal extends the provision of current policy regarding facility evaluation and feedback to include employees utilizing the Permit books. The input gathered from employees will be utilized for valuable input to improve our operations and customer experiences. This proposal was initiated following an extensive discussion among staff at all levels regarding effective steps that could be taken to address the labor shortage challenges we are facing. In 2021, more than 200 of 655 seasonal part-time positions remained vacant despite an extensive advertising campaign, salary adjustments and financial incentives and efforts to expedite the hiring and onboarding process. Our staff team pulled together in an extraordinary effort to fill the gaps and share the workload. Despite these efforts, the labor shortage resulted in the following impacts to our operations: • Waterford Oaks Waterpark did not open • Red Oaks Waterpark opened with limited features and operations • Campgrounds had limited concession operations and equipment/boat rentals • Contact stations hours of operation were limited with reduced staff and Park Access Permit sales • Dog Parks had reduced staff and ability to manage crowds/gatherings • Groundskeeping and maintenance staff were forced to prioritize limited resources to ongoing customer service needs • Mobile recreation was understaffed, reducing our ability to meet demands for reservations requested by local communities • Nature Center programming was reduced as staff were re -deployed to meet urgent needs throughout the system Adoption of this revised policy will enhance our capability to address critical issues of staff retention and recruitment. It will also serve to build a stronger and unified parks staff, encouraging more participation and interaction by our staff across our parks system. ATTACHMENTS 1. Park Access Permit Policy REDLINED 2. Park Access Permit Policy CLEAN STAFF RECOMMENDATION The staff recommends approving the attached revision to the Parks Access Permit Policy to implement an Employee Access Permit system and extend the availability of Annual Vehicle Permits to part-time and seasonal employees. MOTION Move to approve the Parks Access Permit Policy revision. C=GAKLAND COUNTY PARKS Date Approved: Dated Revised:C: 09-007 f 06-03-09 O 3 20 13 Page 1 of 5 Parks Access Permit Policy I. PURPOSE: The purpose of this policy is to provide Oakland County Commissioners, Oakland County Parks and Recreation Commissioners and Fu 1 Tim Parks and Recreation emolovees staff -with access to County owned and operated parks, pursuant to duties outlined in the State of Michigan Public Act 261 of 1965: Public Act 261 authorizes the creation and prescribes "the powers and duties of county and regional parks and recreation commissions; and prescribes the powers and duties of county boards of commissioners with respect to county and regional parks and recreation commissions." Pursuant to Act 261 the Oakland County Parks and Recreation Commission (OCPRC) is an agency of the County. OCPRC may plan, develop, preserve, administer, maintain and operate park and recreational places and facilities and construct, reconstruct, alter and renew buildings and other structures. The Act ensures that OCPRC has the custody, control and management of all real and personal property acquired by the County for public parks, preserves, parkways, playgrounds, recreation centers, wildlife areas, lands reserved for flood conditions for impounding runoff water, and other county conservation or recreation purposes. Oakland County Commissioners,. and -Oakland County Parks and Recreation Commissioners and Parks and Recreation emplovees serve as parks ambassadors to inform the public about the Oakland County Parks and to increase attendance to the Oakland County Parks. This policy allows these individuals to become familiar with Oakland County Park's property and facilities in order to gain the information and experiences required for them to effectively market and promote Parks facilities, provide input regarding strategic planning and make decisions regarding the management of Oakland County Parks. II. PROCEDURE: The OCPRC mission is to deliver- "alit), , Wio, reer-eat o , f edit es, ms, oa r�vaxfflain4eftaftee thr-ough a dedieated professional Commission and stag that listens to the odds of citizens eater ; ati o parko, rocr2atio facilities and p ogranm and energizes emmmmnity for- the value of living in Oakland provide all residents aualitv recreation experiences that encourage healthy lifestvles. support economic orosoerity, promote the protection of natural resources and enhance the aualitv of life throughout Oakland Countv. The procedure outlined below is designed to provide a mechanism by which Commissioners and parks staff emplovees can assist with helping to achieve this mission statement. Definitions: • "Annual Vehicle Permit'— provides access to parks for day use. • "Parks Access Permit" — Each Parks Access Permit book includes four (4) single -use access permits which provide single -use access to five (5) golf courses, two (2) campgrounds, two (2) waterparks and Hollv Oaks ORV park operated by Oakland C=GAKLAND COUNTY PARKS Date Approved: Dated Revised:C: 09-007 f 06-03-09 O 3 20 13 2022 Page 2 of 5 Parks Access Permit Policy County Parks and Recreation Commission. • "Commissioners" — refers to Oakland County Board of Commissioners and Oakland County Parks and Recreation Commissioners. In situations where an Oakland County Board of Commissioners member is also serving as a Parks Commissioner, access will be granted for the individual, not for both positions. "Business Reason " - The business reason should adhere to Internal Revenue Service guidelines as follows: o The main purpose is directly related to active County or Park -related operations; the individual utilizing the Parks Access Permit is engaged in Park business during the course of using the facility; there is more than a general expectation of getting business benefit from use of the Parks facility; OR o The main purpose of the use of the Parks Access Permit is associated with Parks related operations and either the use thereof directly precedes or follows a substantial business discussion. A. Commissioners 1. Annual Vehicle Permits will be issued in January for each calendar year. a. Board of Commissioners will receive an Oakland County Resident vehicle permit. The Annual Vehicle Permit provides access to Oakland County day use parks. b. Parks Commissioners will receive an annual joint access permit which gives access to Oakland County day use parks as well as thirteen (13) Huron -Clinton Metroparks. c. A copy of the Rules and Regulations for Oakland County Parks will be included with the Annual Vehicle Permit. d. Commissioners are to adhere the Annual Vehicle Permit issued to them to the lower corner of the driver's side of the windshield of their personal vehicle to gain access to the parks. The Annual Vehicle Permit is not valid unless it is adhered to the windshield of a motor vehicle. 2. Parks Access Permits a. Staff will provide Commissioners a "Request for Initial Distribution of Parks Access Permits" form to request Parks Access Permits for facility access each January for the current calendar year. b. Commissioners will be asked to check `yes' or `no' to indicate whether or not they would like to receive Parks Access Permits and return the completed form to Administrative Services staff. c. Commissioners may request up to four (4) Parks Access Permit books for use at facilities where a fee is required. d. Parks Access Permits are to be used by Commissioners to promote, showcase, and evaluate park facilities. C=GAKLAND COUNTY PARKS Date Approved: Dated Revised:, z C: 09-007 f 1/26/2022 06-03-09 0 3 20 13 Page 3 of 5 Parks Access Permit Policy e. Commissioners and their guests will be asked to provide information including their name and an email address each time a Parks Access Permit is used. £ Commissioners may request additional Parks Access Permits by contacting the Parks and Recreation Executive Officer, or his designee in writing by completing the "Request for Additional Distribution of Parks Access Permits" form. A business reason must be provided at the time of the request. 3. Evaluation and Feedback a. Staff will send an email request as follow up to the use of each Parks Access Permit. b. Commissioners and their guests will be asked to complete an online survey evaluation to provide feedback that will be used to make decisions regarding the management of the Parks. The request for this feedback will follow their experience at the facility where the Parks Access Permit was used. c. The data provided on the evaluation will be analyzed by staff and used to make corrections and improvements as needed to ensure quality experiences for guests. d. Commissioners and/or their guests will receive a request for feedback each time a Parks Access Permit is used. B. Parks Sffand Recreation emplovees 1. Fu44-Vaw. current Oakland County Parks and Recreation emplovees will receive an Oakland County Parks Resident vehicle permit annuallv. a. The Annual Vehicle Permit provides access to Oakland County day use parks. b. Parks Aa€fand Recreation emplovees are expected to follow all Park Rules and Regulations at all times when on park property. 2. Parks Access Permits a. Emplovees may be issued issued up to three (3) Parks Access Permit books for use at facilities where a fee is required. b. Emplovees will receive an email with a survey rea_uest as follow up to the use of each Parks Access Permit. c. The feedback provided on the survev will be sent to the park Supervisor of the facilitv to make improvements as needed to ensure qualitv experiences for Guests. 3. To eliminate or reduce disruption to park guests, the use of Park Access Permits by emplovees shall be subject to the following_ limitations: a. Golf: i. Walk in only C=GAKLAND COUNTY PARKS Date Approved: Dated Revised:,, , � C: 09-007 „ 06-03-09 O 3 20 Page 4 of 5 Parks Access Permit Policy ii. Weekdays — Anvtime iii. Weekends and Holidays -After 2:00 p.m. (12:00 D.m.- 2:00 p.m. with supervisor approval) iv. For individual Dlav only and do not apply to leagues, outings, etc. v. Emplovees may bring 3 guests (use 4 visits at a time) additional guests must Dav for Golf and cart at their qualifvina rate. b. CamDuounds i. Valid Sun-Thurs, excluding Holidays and Special FvPnN ii. Visit applies to campsite fee only, no cabins, vurts or arouD areas iii. EmDlovees mav make reservations in advance in person or by phone iv. Emplovee mav apply visits uv to 2 campsites per night (use up to 10 visits at a time) v. All equipment must be provided by the emplovee c. Watervark entry i. emplovees mav bring 3 guests (use 4 visits at a time), other a,uests must pav at their qualifvim� rate d. ORV park entry for vehicle i. does not have to be the emplovee's vehicle, em_Dlovee mav_ brin,2 1 guest (use 2 visits at a time) 4. Implementation and Administration a. The Director of Parks and Recreation is authorized to enact policies and procedures that suDDlement this Policv to administer the EmDlovee Access Permit Dro2ram to conform with federal, state and county re2ulatory requirements. C=GAKLAND COUNTY PARKS Change Control Record Revision Owner Date 06-03-09 S. Mackey 07-25-12 S. Mackey 01-15-13 S. Mackey 03-20-13 S. Mackey 01-26-22 S. Mackev Date Approved: Dated Revised:C: 09-007 f 06-03-09 O 3 20 13 Page 5 of 5 Parks Access Permit Policy Description of Change New Policy Adopted Removed specific references to PA 261 in section I. Removed II.A.4. and II.B. NOTE to reduce redundancy. II.B.1. Replaced `December' with `January' and `following' with `current' to reflect timing of distribution. Updated Section 11 A to `Commissioners', including sections for Annual Vehicle Permits, Parks Access Permits and Evaluation. Updated Section II B to `Parks staff' to better reflect the differences in roles and responsibilities of each. Updated mission statement listed in the PROCEDURE section Updated Section B. Parks staff to issue Annual Vehicle Permits to all employees Added Sections B.2 Parks Access Permits and B. 3 Implementation and Administration GAKLANG COUNTY PARKS Date Approved: Dated Revised: C: 09-007 06-03-09 01/26/2022 Page 1 of 5 Parks Access Permit Policy I. PURPOSE: The purpose of this policy is to provide Oakland County Commissioners, Oakland County Parks and Recreation Commissioners and Parks and Recreation employees with access to County owned and operated parks, pursuant to duties outlined in the State of Michigan Public Act 261 of 1965: Public Act 261 authorizes the creation and prescribes "the powers and duties of county and regional parks and recreation commissions; and prescribes the powers and duties of county boards of commissioners with respect to county and regional parks and recreation commissions." Pursuant to Act 261 the Oakland County Parks and Recreation Commission (OCPRC) is an agency of the County. OCPRC may plan, develop, preserve, administer, maintain and operate park and recreational places and facilities and construct, reconstruct, alter and renew buildings and other structures. The Act ensures that OCPRC has the custody, control and management of all real and personal property acquired by the County for public parks, preserves, parkways, playgrounds, recreation centers, wildlife areas, lands reserved for flood conditions for impounding runoff water, and other county conservation or recreation purposes. Oakland County Commissioners, Oakland County Parks and Recreation Commissioners and Parks and Recreation employees serve as parks ambassadors to inform the public about the Oakland County Parks and to increase attendance to the Oakland County Parks. This policy allows these individuals to become familiar with Oakland County Park's property and facilities in order to gain the information and experiences required for them to effectively market and promote Parks facilities, provide input regarding strategic planning and make decisions regarding the management of Oakland County Parks. II. PROCEDURE: The OCPRC mission is to provide all residents quality recreation experiences that encourage healthy lifestyles, support economic prosperity, promote the protection of natural resources and enhance the quality of life throughout Oakland County. The procedure outlined below is designed to provide a mechanism by which Commissioners and parks employees can assist with helping to achieve this mission statement. Definitions: • "Annual Vehicle Permit'— provides access to parks for day use. • "Parks Access Permit" — Each Parks Access Permit book includes four (4) single -use access permits which provide single -use access to five (5) golf courses, two (2) campgrounds, two (2) waterparks and Holly Oaks ORV park operated by Oakland County Parks and Recreation Commission. • "Commissioners" — refers to Oakland County Board of Commissioners and Oakland County Parks and Recreation Commissioners. In situations where an Oakland County Board of Commissioners member is also serving as a Parks Commissioner, access will be GAKLANG COUNTY PARKS Date Approved: Dated Revised: C: 09-007 06-03-09 01/26/2022 Page 2 of 5 Parks Access Permit Policy granted for the individual, not for both positions. "Business Reason " - The business reason should adhere to Internal Revenue Service guidelines as follows: o The main purpose is directly related to active County or Park -related operations; the individual utilizing the Parks Access Permit is engaged in Park business during the course of using the facility; there is more than a general expectation of getting business benefit from use of the Parks facility; OR o The main purpose of the use of the Parks Access Permit is associated with Parks related operations and either the use thereof directly precedes or follows a substantial business discussion. A. Commissioners 1. Annual Vehicle Permits will be issued in January for each calendar year. a. Board of Commissioners will receive an Oakland County Resident vehicle permit. The Annual Vehicle Permit provides access to Oakland County day use parks. b. Parks Commissioners will receive an annual joint access permit which gives access to Oakland County day use parks as well as thirteen (13) Huron -Clinton Metroparks. c. A copy of the Rules and Regulations for Oakland County Parks will be included with the Annual Vehicle Permit. d. Commissioners are to adhere the Annual Vehicle Permit issued to them to the lower corner of the driver's side of the windshield of their personal vehicle to gain access to the parks. The Annual Vehicle Permit is not valid unless it is adhered to the windshield of a motor vehicle. 2. Parks Access Permits a. Staff will provide Commissioners a "Request for Initial Distribution of Parks Access Permits" form to request Parks Access Permits for facility access each January for the current calendar year. b. Commissioners will be asked to check `yes' or `no' to indicate whether or not they would like to receive Parks Access Permits and return the completed form to Administrative Services staff. c. Commissioners may request up to four (4) Parks Access Pen -nit books for use at facilities where a fee is required. d. Parks Access Permits are to be used by Commissioners to promote, showcase, and evaluate park facilities. e. Commissioners and their guests will be asked to provide information including their name and an email address each time a Parks Access Permit is used. f. Commissioners may request additional Parks Access Permits by contacting the Parks and Recreation Executive Officer, or his designee in GAKLANG COUNTY PARKS Date Approved: Dated Revised: C: 09-007 06-03-09 01/26/2022 Page 3 of 5 Parks Access Permit Policy writing by completing the "Request for Additional Distribution of Parks Access Permits" form. A business reason must be provided at the time of the request. 3. Evaluation and Feedback a. Staff will send an email request as follow up to the use of each Parks Access Permit. b. Commissioners and their guests will be asked to complete an online survey evaluation to provide feedback that will be used to make decisions regarding the management of the Parks. The request for this feedback will follow their experience at the facility where the Parks Access Permit was used. c. The data provided on the evaluation will be analyzed by staff and used to make corrections and improvements as needed to ensure quality experiences for guests. d. Commissioners and/or their guests will receive a request for feedback each time a Parks Access Permit is used. B. Parks and Recreation employees 1. All current Oakland County Parks and Recreation employees will receive an Oakland County Parks vehicle permit annually. a. The Annual Vehicle Permit provides access to Oakland County day use parks. b. Parks and Recreation employees are expected to follow all Park Rules and Regulations at all times when on park property. 2. Parks Access Permits a. Employees may be issued up to three (3) Parks Access Permit books for use at facilities where a fee is required. b. Employees will receive an email with a survey request as follow up to the use of each Parks Access Permit. c. The feedback provided on the survey will be sent to the park Supervisor of the facility to make improvements as needed to ensure quality experiences for guests. To eliminate or reduce disruption to park guests, the use of Park Access Permits by employees shall be subject to the following limitations: a. Golf: i. Walk in only ii. Weekdays — Anytime iii. Weekends and Holidays -After 2:00 p.m. (12:00 p.m.- 2:00 p.m. with supervisor approval) iv. For individual play only and do not apply to leagues, outings, etc. GAKLANG COUNTY PARKS Date Approved: Dated Revised: C: 09-007 06-03-09 01/26/2022 Page 4 of 5 Parks Access Permit Policy v. Employees may bring 3 guests (use 4 visits at a time) additional guests must pay for golf and cart at their qualifying rate. b. Campgrounds i. Valid Sun-Thurs, excluding Holidays and Special Events ii. Visit applies to campsite fee only, no cabins, yurts or group areas iii. Employees may make reservations in advance in person or by phone iv. Employee may apply visits up to 2 campsites per night (use up to 10 visits at a time) v. All equipment must be provided by the employee c. Waterpark entry i. employees may bring 3 guests (use 4 visits at a time), other guests must pay at their qualifying rate d. ORV park entry for vehicle i. does not have to be the employee's vehicle, employee may bring 1 guest (use 2 visits at a time) 4. Implementation and Administration a. The Director of Parks and Recreation is authorized to enact policies and procedures that supplement this Policy to administer the Employee Access Permit program to conform with federal, state and county regulatory requirements. Change Control Record Revision Owner Date 06-03-09 S. Mackey 07-25-12 S. Mackey 01-15-13 03-20-13 S. Mackey S. Mackey 01-26-22 S. Mackey Description of Change New Policy Adopted Removed specific references to PA 261 in section I. Removed II.A.4. and II.B. NOTE to reduce redundancy. II.B.1. Replaced `December' with `January' and `following' with `current' to reflect timing of distribution. Updated Section II A to `Commissioners', including sections for Annual Vehicle Permits, Parks Access Permits and Evaluation. Updated Section II B to `Parks staff' to better reflect the differences in roles and responsibilities of each. Updated mission statement listed in the PROCEDURE section GAKLAND COUNTY PARKS Date Approved: Dated Revised: C: 09-007 06-03-09 01/26/2022 Page 5 of 5 Parks Access Permit Policy Updated Section B. Parks staff to issue Annual Vehicle Permits to all employees Added Sections B.2 Parks Access Permits and B. 3 Implementation and Administration RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 10 Department: ADMINISTRATION From: Melissa Prowse — Interim Manager Subject: Approval of Additional Fees — Holly Oaks ORV Park INTRODUCTION AND HISTORY As staff continue to plan for the opening of Holly Oaks ORV Park for the 2022 season, the need for additional fees for the park have been proposed and discussed with the Michigan Department of Natural Resources. At the January 2022 Commission meeting the Commission approved an increase in the daily vehicle rate for Holly Oaks from $15 online and $20 at the gate to a $30 flat rate for the park. The Commission also approved new rates for corporate rentals and a 5-visit punch card for $120. In order to bring in more families with kids to the park, staff would also like to propose a youth rate for kids 12-17 at $15. We will be promoting Thursday night Youth Nights in the park this summer and would like to promote more youth participation in the park. This rate will make it more affordable for families with younger children to come out as a family and enjoy the park. Staff is also recommending, in addition to the 5-visit digital punch card, a Season Pass for $250. We would limit sales of these Season Passes to 100 in this first year, to create some exclusivity and drive sales. We have heard from our most loyal patrons and volunteers that having a season pass for those that live close to the park and/or visit the park often is something they would like to see and would support/purchase. This limited release pass would allow a controlled testing of this concept. If we sell all 100, we can increase the price and/or the number of passes sold in future years. Summary of recommended additional fees for Holly Oaks ORV Park: Youth Fee $15 Season Pass Fee $250 (sales limited to 100) STAFF RECOMMENDATION The staff recommends approving a youth fee of $15 and a Season Pass Fee of $250 (with sales limited to 100) for 2022 for Holly Oaks ORV Park. MOTION Move to approve a youth fee of $15 and a Season Pass Fee of $250 (with sales limited to 100) for 2022 for Holly Oaks ORV Park. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 11 Department: ADMINISTRATION/FISCAL SERVICES From: Chris Ward, Parks Director Jennifer Adcock, Fiscal Services Supervisor II Jeffrey Phelps, Fiscal Services Coordinator Subject: FY2022 OCPR First Quarter Financial Reports (as of 12/31/2021 - Preliminary) INTRODUCTION AND HISTORY The following reports reflect financial activity during the first quarter of fiscal year 2022, thru December 31, 2021. In addition, budget amendments are submitted for approval and will be forward to the Oakland County Board of Commissioners as part of the Fiscal Services first quarter financial forecast. ATTACHMENTS 1. REVENUE AND EXPENDITURE BUDGET TO ACTUAL REPORT BY BUDGET CENTER 2. REVENUE AND EXPENDITURE COMPARISON REPORT BY BUDGET CENTER 3. REVENUE AND EXPENDITURE REPORT BY LINE ITEM 4. CAPITAL EQUIPMENT REPORT 5. NET POSITION HISTORY/CHART 6. REVENUE AND EXPENDITURE MONTHLY AVERAGE COMPARISON REPORT 7. CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL REPORT 8. FY2022/FY2021 FINANCIAL ACTIVITY MONTHLY COMPARISON 9. FY2022 FIRST QUARTER FINANCIAL FORECAST BUDGET AMENDMENTS STAFF RECOMMENDATION Approve FY2022 first quarter financial forecast budget amendments. MOTION Move to approve the FY2022 first quarter budget amendments found on report #9 "FY2022 FIRST QUARTER FINANCIAL FORECAST BUDGET AMENDMENTS". OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE BUDGET TO ACTUAL REPORT FM 3 FY 2022 FOR MONTH ENDING 12/31/2021 2022 YEAR TO (OVER) % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax 22,225,000.00 2,316,644.03 19,908,355.97 10.4% Capital Contributions 427,363.00 0.00 427,363.00 0.0% Other 704,125.00 44,314.57 659,810.43 6.3% GLEN OAKS GOLF COURSE 850,000.00 74,417.87 775,582.13 8.8% LYON OAKS GOLF COURSE 1,217,000.00 117,154.01 1,099,845.99 9.6% RED OAKS GOLF COURSE 380,000.00 34,607.08 345,392.92 9.1 SPRINGFIELD OAKS GOLF COURSE 799,961.00 103,188.50 696,772.50 12.9% WHITE LAKE OAKS GOLF COURSE 790,000.00 63,836.48 726,163.52 8.1 ADDISON OAKS CONFERENCE CENTER 125,900.00 5,796.34 120,103.66 4.6% GLEN OAKS CONFERENCE CENTER 128,145.00 2,724.81 125,420.19 2.1 GROVELAND OAKS CONCESSIONS 48,500.00 473.76 48,026.24 1.0% LYON OAKS CONFERENCE CENTER 43,000.00 0.00 43,000.00 0.0% LYON OAKS RESTAURANT SVS 199,000.00 12,825.46 186,174.54 6.4% RED OAKS WATERPARK CONCESSIONS 221,015.00 0.00 221,015.00 0.0% SPRINGFIELD OAKS RESTAURANT SV 100,000.00 5,822.75 94,177.25 5.8% WATERFORD OAKS WATERPARK CONCESSIONS 95,000.00 0.00 95,000.00 0.0% WHITE LAKE OAKS CONFERENCE CENTER 78,000.00 1,250.00 76,750.00 1.6% WHITE LAKE OAKS RESTAURANT SVS 130,500.00 10,027.26 120,472.74 7.7% OAKLAND COUNTY MARKET 187,150.00 32,754.50 154,395.50 17.5% ADDISON OAKS PARK 727,906.00 131,754.62 596,151.38 18.1 GROVELAND OAKS PARK 1,156,877.00 126,777.85 1,030,099.15 11.0% HIGHLAND OAKS PARK 14,100.00 2,274.00 _11,826.00 16.1 INDEPENDENCE OAKS PARK 246,346.00 26,795.19 219,550 81 10.9% LYON OAKS PARK 165,000.00 28,399.00 136,601.00 17.2% NATURAL RESOURCES 95,000.00 2,983.75 92,016.25 - 3.1 ORION OAKS PARK 109,200.00 14,983.00 94,217.00 13.7% RED OAKS DOG PARK 45,000.00 11,160.00 0 24.8% RED OAKS PARK 8,300.00 242.45 8, .55 2.9% ROSE OAKS PARK 9,200.00 16,325.00 (7,125.00) 177.4% SPRINGFIELD OAKS PARK 234,000.00 92,017.46 141,982.54 39.3% WATERFORD OAKS PARK 86,000.00 14,849.00 71,151.00 17.3% HOLLY OAKS ORV PARK 818,000.00 34,461 94 783,538.06 4.2% RECREATION PROGRAMS & SERVICES 295,500.00 22,880 75 272,619.25 7.7% CATALPA OAKS PARK 30,250.00 1,175.00 29,075.00 3.9% RED OAKS WATERPARK 1,470,6004- (136.00) 1,470,736.00 0.0% WATERFORD OAKS BMX 500.00 1,810.00 (1,310.00) 362.0% WATERFORD OAKS WATERPARK 378,600.00 0.00 378,600.00 0.0% TOTAL REVENUE 34,640,038.00 3,354,590.43 31,285,447.57 9.7% NN EXPENSE ADMINISTRATIVE SERVICES 7,155,815.00 1,202,014.50 5,953,800.50 16.8% PARKS PARTNERSHIP 1,413,080.00 11,623.00 1,401,457.00 0.8% AUDITING 40,385.00 (1,091.35) 41,476.35 -2.7% FISCAL SERVICES ADMINISTRATION 146,846.00 36,806.38 110,039.62 25.1 FISCAL SERVICES PARKS & REC 385,159.00 75.622.59 309,536.41 19.6% GLEN OAKS GOLF COURSE ` 909,667.00 179,422.25 730,244.75 19.7% LYON OAKS GOLF COURSE + 1,592,931.00 313,344.80 1,279,586.20 19.7% RED OAKS GOLF COURSE 608,210.00 148,991.44 459,218.56 24.5% SPRINGFIELD OAKS GOLF COURSE 783,925.00 178,913.90 605,011.10 22.8% WHITE LAKE OAKS GOLF COURSE 959,740.00 150,111.78 809,628.22 15.6% ADDISON OAKS CONFERENCE CENTER 239,473.00 51,163.42 188,309.58 21.4% GLEN OAKS CONFERENCE CENTER 241,600.00 40,889.48 200,710.52 16.9% GROVELAND OAKS CONCESSIONS 70,606.00 4,634.94 65,971.06 6.6% LYON OAKS CONFERENCE CENTER 191,654.00 59,892.80 131,761.20 31.3% LYON OAKS RESTAURANT SVS 267,700.00 11,142.55 256,557.45 4.2% RED OAKS WATERPARK CONCESSIONS 270,284.00 16,463.66 253,820.34 6.1 SPRINGFIELD OAKS RESTAURANT SV 155,746.00 20,642.59 135,103.41 13.3% WATERIsORD OAKS WATERPARK CONCESSIONS 98,574.00 1,466.42 97,107.58 1.5% WHITE LAKE OAKS CONFERENCE CENTER 173,891.00 53,809.12 120,081.88 30.9% WHITE LAKE OAKS RESTAURANT SVS 266,050.00 12,839.61 253,210.39 4.8% OAKLAND COUNTY MARKET 220,941.00 52,624.49 168,316.51 23.8% ADDISON OAKS PARK 1,669,784.00 355,880.88 1,313,903.12 21.3% GROVELAND OAKS PARK 1,574,746.00 293,222.45 1,281,523.55 18.6% HIGHLAND OAKS PARK 67,100.00 21,119.86 45,980.14 31.5% INDEPENDENCE OAKS PARK 1,234,795.00 243,798.72 990,996.28 19.7% LYON OAKS PARK 313,251.00 67,232.23 246,018.77 21.5% NATURAL RESOURCES 2,435,264.00 115,376.92 2,319,887.08 4.7% ORION OAKS PARK 196,530.00 41,565.82 154,964.18 21.1 RED OAKS DOG PARK 136,841.00 31,698.70 105,142.30 23.2% RED OAKS PARK 210,364.00 45,427.64 164,936.36 21.6% ROSE OAKS PARK 89,750.00 15,574.90 74,175.10 17.4% SPRINGFIELD OAKS PARK 609,687.00 149,972.30 459,714.70 24.6% WATERFORD OAKS PARK 710,463.00 171,875.96 538,587.04 24.2% HOLLY OAKS ORV PARK 768,197.00 103,802.61 664,394.39 13.5% RECREATION PROGRAMS & SERVICES 1,745,954.00 297,748.06 1,448,205.94 17.1 CATALPA OAKS PARK 198,026.00 53,646.03 144,379.97 27.1 RED OAKS WATERPARK 1,586,686.00 190,511.56 1,396,174.44 12.0% WATERFORD OAKS BMX 10,200.00 3,160.61 7,039.39 31.0% WATERFORD OAKS WATERPARK 670,876.00 41,002.17 629,873.83 6.1 FACILITIES & MAINTENANCE 1,933,724.00 346,235.09 1,587,488.91 17.9% INTERNAL FUND CHARGES ` 0.00 1,419.66 (1,419.66) N/A TOTAL EXPENSE 32,354,515.00 5,211,600.54 27,142,914.46 16.1 REVENUE OVER/(UNDER) EXPENSE 2,285,523.00 (1,857,010.11) " Internal Fund YTD Expense: Internal Service and other funds payments in transit OAKLAND COUNTY PARKS AND RECREATION COMMISSION REVENUE AND EXPENSE COMPARISON REPORT FOR MANAGEMENT PURPOSES ONLY FM 3 FY 2022 FOR MONTH ENDING 12/31/2021 YEAR TO DATE REVENUE OVER YEAR TO DATE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXPENSE BUDGET CENTER REVENUE EXPENSE (UNDER) EXPENSE W/O DEPRECIATION- W/O DEPRECIATION' ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES 2,360,958.60 1,202,014.50 1,158,944.10 1,196,766.39 1,164,192.21 PARKS PARTNERSHIP 0.00 11,623.00 (11,623.00) 11,623.00 (11,623.00) AUDITING 0.00 (1,091.35) 1,091.35 (1,091.35) 1,091.35 FISCAL SERVICES ADMINISTRATION 0.00 36,806.38 (36,806.38) 36,806.38 (36,806.38) FISCAL SERVICES PARKS & REC 0.00 75,622.59 (75,622.59) 75,622.59 (75,622.59) ADMINISTRATIVE SERVICES SUB -TOTAL 2,360,958.60 1,324,975.12 1,035,983.48 1,319,727.01 1,041,231.59 GOLF: GLEN OAKS GOLF COURSE 74,417.87 179,422.25 (105,004.38) 140,959.40 (66,541.53) LYON OAKS GOLF COURSE 117,154.01 313,344.80 (196,190.79) 219,884.45 (102,730.44) RED OAKS GOLF COURSE 34,607.08 148,991.44 (114,384.36) 113,967.10 (79,360.02) SPRINGFIELD OAKS GOLF COURSE 103,188.50 178,913.90 (75,725.40) 158,641.28 (55,452.78) WHITE LAKE OAKS GOLF COURSE 63,836.48 150,111.78 (86,275.30) 130,845.06 (67,008.58) GOLF SUB -TOTAL 393,203.94 970,784.17 (577,580.23) 764,297.29 (371,093.35) FOOD SERVICES: ADDISON OAKS CONFERENCE CENTER 5,796.34 51,163.42 (45,367.08) 25,828.03 (20,031.69) GLEN OAKS CONFERENCE CENTER 2,724.81 40,889.48 (38,164.67) 10,941.67 (8,216.86) GROVELAND OAKS CONCESSIONS 473.76 4,634.94 3,332.85 (2,859.09) LYON OAKS CONFERENCE CENTER 0.00 59,892.80 592.8 37,931.93 (37,931.93) LYON OAKS RESTAURANT SVC 12,825.46 11,142.55 :(4,161,111) 168 .0,973.50 1,851.96 RED OAKS WATERPARK CONCESSIONS 0.00 16,463.66 16,463.66) 15,566.18 (15,566.18) SPRINGFIELD OAKS RESTAURANT SV 5,822.75 20,642.59 (14,819.84) 15,292.30 ar (9,469.55) WATERFORD OAKS WATERPARK CONCESSIONS 0.00 1,466.42 (1,466.42) 578.51 (578.51) WHITE LAKE OAKS CONFERENCE CENTER 1,250.00 53,809.12 (52,559.12) 33,015.79 (31,765.79) WHITE LAKE OAKS RESTAURANT SVC 10,027.26 12,839.61 (2,812.35) 12,364.11 (2,336.85) FOOD SERVICES SUB -TOTAL 38,920.38 272,944.59 (234,0AW 165,824.87 (126,904.49) COUNTY MARKET: OAKLAND COUNTY MARKET 32,754.50 52,6 19,869.99) 51,728.42 (18,973.92) COUNTY MARKET SUB -TOTAL 32,754.50 52,624.49 (19,869.99) 51,728.42 (18,973.92) PARKS: ADDISON OAKS PARK 131,754.62 5,880.88 (224,126.26) 275,146.56 (143,391.94) GROVELAND OAKS PARK 126,777.85 3222.45 11:119.86 , (166,444.60) 212,227.27 (85,449.42) HIGHLAND OAKS PARK 2,274.0\***243,798.72 (18,845.86) 11,744.11 (9,470.11) INDEPENDENCE OAKS PARK 26,795.1 (217,003.53) 186,312.53 (159,517.34) LYON OAKS PARK 28,399.07,232.23 (38,833.23) 51,447.37 (23,048.37) ORION OAKS PARK 14,983,041,565.82 (26,582.82) 33,961.99 (18,978.99) RED OAKS DOG PARK 11,160,031,698.70 (20,538.70) 24,838.96 (13,678.96) RED OAKS PARK 242.45 1% 45,427.64 (45,185.19) 41,728.13 (41,485.68) ROSE OAKS PARK SPRINGFIELD OAKS PARK 16,325.00 ,017.4� 15,574.90 149,972.30 750.10 (57,954.84) 6,760.66 87,870.59 9,564.34 4,146.87 WATERFORD OAKS PARK 14,849.0 171,875.96 (157,026.96) 134,713.82 (119,864.82) HOLLY OAKS ORV PARK 34,461.94 103,802.61 (69,340.67) 101,120.37 (66,658.43) PARKS SUB -TOTAL 500,039.51 1,541,172.07 (1,041,132.56) 1,167,872.36 (667,832.85) RECREATION: RECREATION PROGRAMS & SERVICES 22,880.75 297,748.06 (274,867.31) 286,124.80 (263,244.05) CATALPA OAKS PARK 1,175.00 53,646.03 (52,471.03) 26,508.75 (25,333.75) RED OAKS WATERPARK (136.00) 190,511.56 (190,647.56) 114,289.03 (114,425.03) WATERFORD OAKS BMX 41q 1,810.00 3,160.61 (1,350.61) 2,689.43 (879.43) WATERFORD OAKS WATERPA 0.00 41,002.17 (41,002.17) 26,090.25 (26,090.25) RECREATION SUB -TOTAL 25,729.75 586,068.43 (560,338.68) 455,702.26 (429,972.51) FACILITIES & MAINTENANCE: NATURAL RESOURCES 2,983.75 115,376.92 (112,393.17) 115,376.92 (112,393.17) FACILITIES & MAINTENANCE 0.00 346,235.09 (346,235.09) 331,827.83 (331,827.83) FACILITIES & MAINTENANCE SUB -TOTAL 2,983.75 461,612.01 (458,628.26) 447,204.75 (444,221.00) OTHER: INTERNAL FUND CHARGES * 0.00 1,419.66 (1,419.66) 1,419.66 (1,419.66) OTHER SUB -TOTAL 0.00 1,419.66 (1,419.66) 1,419.66 (1,419.66) TOTAL 3,354,590.43 5,211,600.54 (1,857,010.11) 4,373,776.62 (1,019,186.19) * Internal Fund YTD Expense: Internal Service and other funds payments in transit See the Oakland County website's "Transparency in Government" monthly reports to view the latest monthly financial report detail by budget center: 1. Log on to www.oakaov.com/matbud/fiscal/Paaes/info Dub/Darks.asox 2. Click on each of the Parks and Recreation monthly financial reports you are interested in viewing 'Disclaimer: These columns are for management purposes only to show the budget center's status without depreciation. The Parks & Recreation Fund is classified as an Enterprise fund. Enterprise funds are used to report any activity for which a fee is charged to an external source for goods or services. Depreciation is a method of allocating the cost of a tangible asset over its useful life and is a true operating expense. 11 PARKS AND REC DEPART Run On: 01/27/2022 at 10:01 AM Account Account Title REVENUES TAXES 601208 Delinquent Tax Prior Years 601637 Property Tax Levy TOTAL TAXES SPECIAL ASSESSMENTS TOTAL SPECIAL ASSESSMENTS FEDERAL GRANTS TOTAL FEDERAL GRANTS STATE GRANTS TOTAL STATE GRANTS OTHER INTERGOVERNMENTAL REVENUES 620573 Local Comm Stabilization Share TOTAL OTHER INTERGOVERNMENTAL REVENUES CHARGES FOR SERVICES 630084 Antenna Site Management 630301 Commission Contracts 630308 Commission Food Services 630469 Deck Tennis 630644 Entrance Fees Gen Admission 630651 Entrance Fees Swimming Class 630693 Fees Camping 630700 Fees Day Use COUNTY OF OAKLAND December, Fiscal Year 2022 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2021 Fund: 50800 - Parks and Recreation 2022 2022 Variance with Adopted Amended 2022 Amended Budget Budget YTD Actuals Budget 525,000.00 525,000.00 5,259.31 (519,740.69) 21,700,000.00 21,700,000.00 2,311,384.72 (19,388,615.28) 22,225,000.00 22,225,000.00 2,316,644.03 (19,908,355.97) 300,000.00 300,000.00 300, 000.00 300, 000.00 68,306.00 40,900.00 52,395.00 4,000.00 1,825,000.00 13,000.00 1,554,000.00 1,183,500.00 630707 Fees Driving Range 110,000.00 630847 Greens Fees 2,590,800.00 631001 Interest on Delinquent Taxes (1,000.00) 631127 Maintenance Contracts 8,000.00 631253 Miscellaneous 4,315.00 631330 NSF Check Fees 25.00 631743 Refunds Miscellaneous 6,900.00 631771 Reimb 3rd Party 200.00 631799 Reimb Contracts 278,100.00 631911 Rent House 631918 Rental Equipment 631925 Rental Facilities 631932 Rental Golf Carts 631946 Rental Units or Events 632037 Sales Retail 632128 Special and Sanctioned Races 632135 Special Contracts 632261 Temporary Licenses 632471 Weekly Races TOTAL CHARGES FOR SERVICES EXT ISF CHARGES FOR SERVICES TOTAL EXT ISF CHARGES FOR SERVICES INDIRECT COST RECOVERY TOTAL INDIRECT COST RECOVERY CONTRIBUTIONS 650104 Contributions Operating 650105 Contributions -State Grants 650305 Sponsorships TOTAL CONTRIBUTIONS 61,584.00 67,400.00 721,950.00 1,152,000.00 173,000.00 1,018,500.00 154,500.00 3,306.00 `40,900.00 52,395.00 4,000.00 1,825,000.00 13,000.00 1,554,000.00 1,183,500.00 110,000.00 2,590,800.00 (1,000.00) 8,000.00 4,315.00 25.00 6,900.00 200.00 278,100.00 61,584.00 67,400.00 721,950.00 1,152,000.00 173,000.00 1,018,500.00 154,500.00 11, 087, 375.00 11, 087, 375.00 69,710.38 974.74 561.74 3,640.00 (136.00) 194,833.48 107,551.20 80.00 213,910.60 (0.95) 697.01 57,624.74 15,981.00 1,261.75 119,343.00 114,411.10 17,475.00 43,320.36 1,785.00 3,533.50 16,325.00 7.00 982,889.65 300,000.00 300,000.00 1,404.38 (39,925.26) (51,833.26) (360.00) (1,825,136.00) (13,000.00) (1,359,166.52) (1,075,948.80) (109,920.00) (2,376,889.40) 999.05 (8,000.00) (3,617.99) (25.00) (6,900.00) (200.00) (220,475.26) (45,603.00) (66,138.25) (602,607.00) (1,037,588.90) (155,525.00) (975,179.64) 1,785.00 (150,966.50) 16,325.00 7.00 _(10,104,485.35) Percentage 1.00% 10.65% 10.42% 0.00% 0.00% 0.00% 0.00% 0.00% 102.06% 2.38% 1.07% 91.00% -0.01 % 0.00% 12.54% 9.09% 0.07% 8.26% 0.10% 0.00% 16.15% 0.00% 0.00% 0.00% 20.72% 25.95% 1.87% 16.53% 9.93% 10.10% 4.25% 0.00% 2.29% 0.00% 0.00% 8.86% - - 0.00% - - - - 0.00% 800.00 15,800.00 26,305.26 10,505.26 166.49% 125,000.00 125,000.00 - (125,000.00) 0.00% 79,500.00 79,500.00 2,750.00 76,750.00) 3.46% 205,300.00 220,300.00 29,055.26 191,244.74) 13.19% 11 PARKS AND REC DEPART Run On: 01/27/2022 at 10:01 AM COUNTY OF OAKLAND December, Fiscal Year 2022 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2021 Fund: 50800 - Parks and Recreation 2022 2022 Variance with Adopted Amended 2022 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage INVESTMENT INCOME 655077 Accrued Interest Adjustments 30,000.00 30,000.00 (17,154.40) (47,154.40) -57.18% 655385 Income from Investments 350,000.00 350,000.00 33,578.29 316,421.71) 9.59% TOTAL INVESTMENT INCOME 380,000.00 380,000.00 16,423.89 363,576.11) 4.32% OTHER REVENUE 670114 Cash Overages - - 39.00 39.00 0.00% 670570 Refund Prior Years Expenditure 3,630.88 3,630.88 0.00% 670627 Sale of Equipment 727.00 727.00 0.00% 670741 Sale of Scrap 230.72 230.72 0.00% TOTAL OTHER REVENUES 4,627.60 4,627.60 0.00% GAIN(LOSS) EXCHANGE OF ASSETS 675354 Gain on Sale of Equip 4,950.00 4,950.00 0.00% TOTAL GAIN(LOSS) EXCHANGE OF ASSETS 4,950.00 4,950.00 0.00% CAPITAL CONTRIBUTIONS 690189 Capital Asset Contributions 230,000.00 (230,000.00) 0.00% 690191 Capital Contr-Federal Grants 197,363.00 - 197,363.00 0.00% TOTAL CAPITAL CONTRIBUTIONS 427,363.00 427,363.00 0.00% INSURANCE RECOVERIES TOTAL INSURANCE RECOVERIES - - 0.00% PROCEEDS ISSUANCE OF BONDS TOTAL PROCEEDS ISSUANCE OF BONDS _ 0.00% TRANSFERSIN TOTAL TRANSFERS IN 0.00% PLANNED USE OF FUND BALANCE TOTAL PLANNED USE OF FUND BALANCE - 0.00% TOTAL REVENUES 34,197,675.00 34,640,038.00 3,354,590.43 (31,285,447.57) EXPENDITURES Iq SALARIES 702010 Salaries Regular 11,255,102.00 11,255,102.00 1,703,343.63 9,551,758.37 15.13% 702030 Holiday 131,168.53 (131,168.53) 0.00% 702050 Annual Leave 100,040.21 (100,040.21) 0.00% 702080 Sick Leave - - 19,823.66 (19,823.66) 0.00% 702110 Per Diem 9,500.00 9,500.00 2,061.00 7,439.00 21.69% 702200 Death Leave - - 2,010.50 (2,010.50) 0.00% 702300 Disaster Non -Prod Salaries - - 9,734.72 (9,734.72) 0.00% 712020 Overtime 172,750.00 172,750.00 20,915.28 151,834.72 12.11% 712040 Holiday Overtime 1,000.00 1,000.00 2,396.45 (1,396.45) 239.65% 712090 On Call 40,300.00 40,300.00 18,230.03 22,069.97 45.24% TOTAL SALARIES 11,478,652.00 11,478,652.00 2,009,724.01 9,468,927.99 17.51% FRINGE BENEFITS 722740 Fringe Benefits 4,120,466.00 4,120,466.00 - 4,120,466.00 0.00% 722750 Workers Compensation 31,779.01 (31,779.01) 0.00% 722760 Group Life 3,051.33 (3,051.33) 0.00% 722770 Retirement 385,427.39 (385,427.39) 0.00% 722780 Hospitalization 186,290.07 (186,290.07) 0.00% 722790 Social Security 116,185.34 (116,185.34) 0.00% 722800 Dental 22,140.25 (22,140.25) 0.00% 722810 Disability 21,290.12 (21,290.12) 0.00% 11 PARKS AND REC DEPART Run On: 01/27/2022 at 10:01 AM Account Account Title 722820 Unemployment Insurance 722850 Optical 722900 Fringe Benefit Adjustments TOTAL FRINGE BENEFITS TOTAL CONTROLLABLE PERSONNEL COUNTY OF OAKLAND December, Fiscal Year 2022 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2021 Fund: 50800 - Parks and Recreation 2022 2022 Adopted Amended 2022 Budget Budget YTD Actuals 2,008.32 - - 2,114.86 13,709.00 13,709.00 - 4,134,175.00 4,134,175.00 770, 286.69 15,612,827.00 15,612,827.00 2,780,010.70 CONTRACTUAL SERVICES 730037 Adj Prior Years Exp 730072 Advertising 730114 Auction Expense 730121 Bank Charges 730198 Building Maintenance Charges 730240 Cash Shortage 730247 Charge Card Fee 730373 Contracted Services 730429 Custodial Services 730562 Electrical Service 730576 Employee In -Service Training 730611 Employees Medical Exams 730646 Equipment Maintenance 730653 Equipment Rental 730695 Extradition Expense 730786 Garbage and Rubbish Disposal 730789 General Program Administration 730814 Grounds Maintenance 730926 Indirect Costs 731059 731115115 731136 Laundry and Cleaning Licenses and Permits Logos Trademarks Intellect Prp 731143 Mail Handling -Postage Svc 731213 Membership Dues 731241 731269 Miscellaneous Natural Gas 731339 Periodicals Books Publ Sub 731346 731388 Personal Mileage Printing 731458 Professional Servic 10 731500 Public Information 731626 Rent 731633 Rental Property Maintenance 731689 Security Expense 731780 Software Support Maintenance 731836 Sponsorship 731941 Training 732018 Travel and Conference 732020 Travel Employee Taxable Meals 732039 Twp and City Treas Bonds 732046 Uncollectable Accts Receivable 732102 Water and Sewage Charges 732165 Workshops and Meeting TOTAL CONTRACTUAL SERVICES NON DEPARTMENTAL TOTAL NON DEPARTMENTAL 243,000.00 243,000.00 500.00 500.00 5,000.00 5,000.00 618,250.00 618,250.00 4r 176,300.00 176,300.00111 233,100.00 233,100.0 24,000.00 24,000.0 584,250.00 584,250.00 2,000.00 41M 2,000.00 1,095.00 1,095.00 454,750.00 1750.00 172,700.00 17 0.00 49,250.00 9,250.00 1,860,769.00 860'.769.00 1,129,250.00 1,129,250.00 1,023,000.00 1,023,000.00 18,945.00 18,945.00 37,525.00 37,525.00 5,175.00 5,175.00 20,535.00 27,500.00 177,850.00 1,200.00 16,100.00 67,450.00 4,000.00 67,050.00 54,415.00 10,700.00 1,190,642.00 18,140.00 8,700.00 46,785.00 53,500.00 500.00 2,500.00 264,500.00 2,600.00 8,673,526.00 4,449.59 29,774.40 113.54 9304.65 93,535.13 206.00 40,535.49 1,387.50 6,896.00 79,106.10 75, 532.78 43,496.12 24.74 5,435.44 41.31 300,201.53 97,632.75 2,141.43 7,095.72 - 123.60 20,535.00 4,332.33 27,500.00 2,128.21 177,850.00 18,817.50 1,200.00 150.00 16,100.00 1,169.97 67,450.00 1,600.87 4,000.00 - 67,050.00 2,049.29 54,415.00 - 10,700.00 2,563.13 1,190,642.00 273,685.78 18,140.00 2,966.79 8,700.00 - 46,785.00 6,082.45 53,500.00 7,377.54 500.00 123.37 2,500.00 - - 4,317.00 264,500.00 54,192.43 2,600.00 98.12 8, 673, 526.00 1,169, 688.60 COMMODITIES 750063 Custodial Supplies 78,300.00 78,300.00 750140 Employee Footwear 7,800.00 7,800.00 750154 Expendable Equipment 579,300.00 579,300.00 750287 Maintenance Supplies 3,550.00 3,550.00 Variance with Amended Budget (2,008.32) (2,114.86) 13,709.00 3,363,888.31 12,832,816.30 (4,449.59) 213,225.60 386.46 4,695.35 524,714.87 (206.00) 135,764.51 231,712.50 17,104.00 505,143.90 2,000.00 1,095.00 379,217.22 129,203.88 (24.74) 43,814.56 1,860,727.69 829,048.47 925,367.25 16,803.57 30,429.28 5,175.00 (123.60) 16,202.67 25,371.79 159,032.50 1,050.00 14,930.03 65,849.13 4,000.00 65,000.71 54,415.00 8,136.87 916,956.22 15,173.21 8,700.00 40,702.55 46,122.46 376.63 2,500.00 (4,317.00) 210,307.57 2,501.88 7,503,837.40 Percentage 0.00% 0.00% 0.00% 18.63% 0.00% 12.25% 22.71 % 6.09% 15.13% 0.00% 22.99% 0.60% 28.73% 13.54% 0.00% 0.00% 16.61 % 25.19% 0.00% 11.04% 0.00% 26.58% 9.54% 11.30% 18.91 % 0.00% 0.00% 21.10% 7.74% 10.58% 12.50% 7.27% 2.37% 0.00% 3.06% 0.00% 23.95% 22.99% 16.35% 0.00% 13.00% 13.79% 24.67% 0.00% 0.00% 20.49% 3.77% 13.49% 0.00% 9,234.93 69,065.07 11.79% 1,553.40 6,246.60 19.92% 6,678.79 572,621.21 1.15% 1,004.38 2,545.62 28.29% 11 PARKS AND REC DEPART Run On: 01/27/2022 at 10:01 AM COUNTY OF OAKLAND December, Fiscal Year 2022 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2021 Fund: 50800 - Parks and Recreation 2022 2022 Variance with Adopted Amended 2022 Amended Account Account Title Budget Budget YTD Actuals Budget Percentage 750385 Merchandise 442,600.00 442,600.00 18,576.49 424,023.51 4.20% 750392 Metered Postage 6,500.00 6,500.00 433.25 6,066.75 6.67% 750399 Office Supplies 51,600.00 51,600.00 4,629.01 46,970.99 8.97% 750448 Postage -Standard Mailing - - 300.90 (300.90) 0.00% 750476 Recreation Supplies 121,900.00 121,900.00 3,494.87 118,405.13 2.87% 750504 Small Tools 122,665.00 122,665.00 23,293.75 99,371.25 18.99% 750511 Special Event Supplies 177,100.00 177,100.00 6,016.58 171,083.42 3.40% 750581 Uniforms 69,450.00 69,450.00 1,998.25 67,451.75 2.88% TOTAL COMMODITIES 1,660,765.00 1,660,765.00 77,214.60 1,583,550.40 4.65% CAPITAL OUTLAY TOTAL CAPITAL OUTLAY - 0.00% DEPRECIATION 761042 Depreciation Park Improvements 1,936,187.00 1,936,18 494,059.03 1,442,127.97 25.52% 761084 Depreciation Buildings 899,750.00 899,750. 241,967.47 657,782.53 26.89% 761121 Depreciation Equipment 373,910.00 373,910.00 99,371.68 274,538.32 26.58% 761156 Depreciation Vehicles 9,700.00 9,700.00 2,425.74 7,274.26 25.01% TOTAL DEPRECIATION 3,219,547.00 3,219,547.00 837,823.92 2,381,723.08 26.02% INTERGOVERNMENTAL 762011 Transfer to Municipalities 1,413,080.00 1,413,080.00 - 1,413,080.00 0.00% TOTAL INTERGOVERNMENTAL 1,413,080.00 1,413,080.00 1,413,080.00 0.00% BENEFIT PAYMENTS - RETIREMENT TOTAL BENEFIT PAYMENTS - RETIREMENT _ 0.00% PRINCIPAL PAYMENTS TOTAL PRINCIPAL PAYMENTS 0.00% - INTEREST ON DEBT TOTAL INTEREST ON DEBT - - - 0.00% PAYING AGENT FEES TOTAL PAYING AGENT FEES - 0.00% PYMT TO REFUND BOND ESCROW AGENT TOTAL PYMT TO REFUND BOND ESCROW AGENT 0.00% DISCOUNT ON BONDS ISSUED TOTAL DISCOUNT ON BONDS ISSUED 0.00% TOTAL CONTROLLABLE OPERATING 14,966,918.00 14,966,918.00 2,084,727.12 12,882,190.88 INTERNAL SERVICES 771639 Drain Equipment 41,000.00 41,000.00 7,961.90 33,038.10 19.42% 773630 Info Tech Development 25,000.00 25,000.00 8,210.50 16,789.50 32.84% 774636 Info Tech Operations 622,907.00 622,907.00 142,529.33 480,377.67 22.88% 774637 Info Tech Managed Print Svcs 27,450.00 27,450.00 2,319.35 25,130.65 8.45% 774677 Insurance Fund 291,000.00 291,000.00 33,215.50 257,784.50 11.41% 775754 Maintenance Department Charges 69,000.00 69,000.00 17,567.18 51,432.82 25.46% 776659 Motor Pool Fuel Charges 91,820.00 91,820.00 17,567.66 74,252.34 19.13% 776661 Motor Pool 429,423.00 429,423.00 83,095.15 346,327.85 19.35% 778675 Telephone Communications 142,170.00 142,170.00 34,396.15 107,773.85 24.19% TOTAL INTERNAL SERVICES 1,739,770.00 1,739,770.00 346,862.72 1,392,907.28 19.94% TOTAL INTERNAL SUPPORT 1,739,770.00 1,739,770.00 346,862.72 1,392,907.28 TRANSFERS OUT 788001 Transfers Out 35,000.00 35,000.00 - 35,000.00 0.00% TOTAL TRANSFERS OUT 35,000.00 35,000.00 35,000.00 0.00% 11 PARKS AND REC DEPART Run On: 01/27/2022 at 10:01 AM COUNTY OF OAKLAND December, Fiscal Year 2022 Monthly Report REVENUE & EXPENDITURE REPORT As of Date: 12/31/2021 Fund: 50800 - Parks and Recreation Account Account Title BUDGETED EQUITY ADJUSTMENTS 796500 Budgeted Equity Adjustments 1,843,160.00 2,285,523.00 2,285,523.00 TOTAL BUDGETED EQUITY ADJUSTMENTS 1,843,160.00 2,285,523.00 2,285,523.00 TOTAL EXPENDITURES 34,197,675.00 34,640,038.00 5,211,600.54 29,428,437.46 2022 2022 Adopted Amended Budget Budget QAftk Q Variance with 2022 Amended YTD Actuals Budget Percentage 0.00% 0.00% Agenda Item No. 17 COUN" PISS F Y2021 CAPITAL EQUI PMENT BUDGET AN D BI a RESULTS BUDG ET CENTE R PPoDPQSED EElU"AEMT BUDGETED BID AMOUPrF 6YUk4IMIDER AMOUNY Addison CWh Park AM Fern Turn Mower $ 19pM $ 13,801.4% $ ($ 13LO+IE Addison Daft Park AEG Utility Mehldle 421 $ is ox $ lEti3D3.&G $ (1,EEOACIE Vrden Adrilrwstratlon AGM �drsst 35)DD0 $ 35,D03.EI8 9 F=Ides Maintenance FM Loader $ 1ZS,*OD 1+IAA79 $ 23.079M Fadlrtlrs Malntensnee • N R FM DumpTralkr $ EAW S 13,521A* $ S,SFI.00 Glen Doks God Course GLG Surrau7ds Mower $ 3Sp3R $ 3%9LM.SA $ 4,93133+1 Gror+eLind Oaks Pa rk GRY utllfty Vehkye (21 $ n3 aXl 5 17,DM AD $ 4994fhaE GnDweLsnd Oaks Concessions GRC lac Cream Madhine $ 17,000 $ 17.245.99 $ MB9 Lyon Dues GaffE3}urse LYS Raugh Mower $ E2,0313 $ 91.M.57 $ 13giaw Orion Oaks CIRN utllftf'lehicm $ 13,13O1) $ R,&M.26 $ (4,374XIf Recreation Sedlon REC 54le $ MOM $ LS1,29R $ 71,292 Reed CWhGad Course TIDG Fasnw2y Mower $ R2,00D $ 74,E48.53 $ 17.5 kA3 Red 069m W2terpxk RUW utllftyrvehrde $ 12,SM $ A.M.31) $ (4,33A�713f Sprirgfleld Oaks G43ff Caurse SPG Greens Mower $ 33,13M $ 39,73+E AE $ 5,73E-76 SprirgRefd Gaks Gaff Course sm Rr rrage Cart $ 15,E7O I $ 17,SS1.35 Nrsterfcrd Gaks Pert WTR Fora Turn Mower $ 1%D33 15,D30 WMfte Lake Oaks Golf ❑ourse WLG Roder $ 1%D33 $ 2G.W5.18 $ 1.BE 3, IS TLYFAL $ EdkZ,SEED $ 71E.BM.511 $ 74A6& AS Parks and Recreation Commission FY2021/FY2022 Unrestricted Net Position Balances Change from Balance as of: Previous Month Unrestricted Net Position Balance 9/30/2020 $ 18,603,825.31 10/31/2020 $ (473,016.70) $ 18,130,808.61 11/30/2020 $ (1,581,250.67) $ 16,549,557.94 $35,000,000 12/31/2020 $ (2,306,881.94) $ 14,242,676.00 1/31/2021 $ 7,843,070.67 $ 22,085,746.67 $30,000,000 2/28/2021 $ 6,235,656.84 $ 28,321,403.51 $25,000,000 3/31/2021 $ 889,969.72 $ 29,211,373.23 4/30/2021 $ 161,220.49 $ 29,372,593.72 $20,000,000 5/31/2021 $ 339,181.24 $ 29,711,774.96 $15,000,000 6/30/2021 $ (1,114,652.72) $ 28,597,122.24 7/31/2021 $ (1,220,034.35) $ 27,377,087.89 $io,000,000 8/31/2021 $ (1,217,690.89) $ 26,159,397.00 9/30/2021 $ (1,235,368.67) $ 24,924,028.33 $5,000,000 10/31/2021 $ (415,291.23) $ 24,508,737.10 $- 11/30/2021 $ (1,224,432.87) $ 23,284,304.23 12/31/2021 $ 532,131.50 $ 23,816,435.73 Unrestricted Net Position Balance OHO OHO 01O OHO Op Off~ 011 O�1 Off~ Off~ 0p Op Off~ 0p Op Off~ Prepared by Fiscal services Division C:\Users\phelpsjlDocuments\$Data\Parks and Recreation\Commission\2022\05 February Meeting\FY2022 FM3 Financial Packet_February.xlsx 1/27/2022 Oakland County Parks and Recreation Commission Monthly Average Comparison Report As of December 31, 2021 Unrestricted Net 1Y2012 Amended Position 10/1/22 Budget I October November December January February March April May tune 1 uy A ugust September YEARTODATE REVENUES: FY2021 Actuals $580,439 $237,477 $241,784 $9,726,160 $7,755,953 $2,970,128 $1,966,918 $2,092,932 $2,032,488 $1,440,018 $2,067,234 $1,871,464 $32,982,994 Percentage of Total 1.76% 0.72% 0.73% 29.49% 23.52% 9.01% 5.96% 6.35% 6.16% 4.37% 6.27% 5.67% Amended Budget/Alottment $34,640,038 $609,600 $249,407 $253,931 $10,214,795 $8,145,607 $3,119,345 $2,065,734 $2,198,080 $2,134,599 $1,512,364 $2,171,091 $1,965,485 $34,640,038 Actual Revenues by Controllable Cateeorv: Taxes $2,221 $1,587 $2,312,836 $2,316,644 Intergovernmental Revenues $0 Charges for Services $614,249 $171,668 $196,973 $982,890 Contributions and Capital Contributions $650 $3,331 $25,074 $29,055 Investment Income ($1,104) $7,928 $9,599 $16,424 Other Revenue $9,485 $93 $9,578 Transfers In $0 Total Actuals $625,500 $184,608 $2,544,483 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,354,590 Avg. Monthly Revenue Over/(Under) $15,900 ($64,800) $2,290,551 ($10,214,795) ($8,145,607) ($3,119,345) ($2,065,734) ($2,198,080) ($2,234,599) ($2,513,364) ($2,171,091) ($1,965,485) ($31,285,448) EXPENSES: 5-YEAR AVERAGE EXPENSE $1,508,124 $1,603,557 $1,863,801 $1,649,341 $1,470,940 $1,980,429 $1,776,238 $2,125,380 $2,916,483 $2,704,263 $2,783,262 $3,184,131 Percentage of Total 5.90% 6.27% 7.29% 6.45% 5.75% 7.75% 6.95% 8.31% 11.41% 10.58% 10.89% 12.45% Amended Budget/Alottment $34,640,038 $2,043,400 $2,172,705 2.525,318 $2,234,740 $1,993,019 $2,683,340 $2,406,676 $2,879,738 $3,951,626 $3,664,084 $$771,122 $4,33d,270 $34,640,038 Actual Expenses by Controllable Cateeorv: Salaries 597,988.67 603,498.75 808,236.59 $2,009724 Fringe Benefits 191,475.19 230,255.90 348,555.60 $770,287 Contractual Services 154,553.48 480,076.47 535,058.65 $1,169689 Commodities 36,254.37 22,056.55 18,903.68 $77,215 Depreciation 279,346.08 279,346.05 279,131.79 $837,824 Internal Services 61,895.42 53,042.51 231,924.79 $346863 Intergovernmental - $0 Transfers Out $0 Actuals $1,321,513 $1,668,276 $2,221,811 $0 $0 $0 $0 $0 $o $0 $0 $0 $5,211,601 Avg. Monthly Expenses (Over)/Under $721,887 $504,429 $303,507 $2,234,740 $1,993,019 $2,683,340 $2,406,676 $2,879,738 $3,951,626 $3,664,084 $3,771,122 $4,314,270 $29,428,437 Total Avg Monthly Favorability/(Unfavorability) $737,787 $439,629 $2,594,058 ($7,980,055) ($6,152,588) ($436,005) $340,942 $682,658 $1,817,028 $2,151,720 $2,600,031 $2,348,786 ($1,857,010) TOTALS: Monthly Actual Revenue Over/(Under) Expenses ($696,013) ($1,483,668) $322,672 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($1,857,010) Cumulative Actual Revenue Over/(Under) Expenses ($696,013) (52,179,682) ($1,857,010) Prepared by Fiscal Services 1/27/2022 FY2022 FM3 Financial Packet_February.xlsx Monthly Average Comparison Report (MACR) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Parks and Recreation Commission ACTIVE CAPITAL IMPROVEMENT PROJECTS BUDGET TO ACTUAL EXPENSE REPORT (as of January 25, 2021) Project ID Description Start Date Last Transaction Date Budget Expenses to Date Remaining Budget Percentage Completion 100000002915 IND Bailey House Conv Mitigat 11/30/2018 3/29/2021 $40,000.00 $66,449.36 ($26,449.36) 166.12% 100000002958 RWP Child WtrStruct Repl 3/25/2019 11/30/2021 $1,599,540.00 $1,597,757.05 $1,782.95 99.89% 100000002959 SAC Stormwater Imp 3/25/2019 12/10/2021 $27,027.00 $27,027.00 $0.00 100.00% 100000003071 GRV Ped Bridge Repl (150') 11/13/2019 10/19/2020 $18,352.00 $18,352.00 $0.00 100.00% 100000003128 SAC Millpond Dam Restoration 3/26/2020 12/9/2021 $228,240.00 $258,736.41 ($30,496.41) 113.36% 100000003168 IND Network Upgrade 5/4/2020 12/31/2021 $30,000.00 $31,419.66 ($1,419.66) 104.73% 100000003171 HRV Contact Station 5/4/2020 3/31/2021 $20,000.00 $737.59 $19,262.41 3.69% 100000003172 HRV Parking Lot Dev 5/4/2020 1/11/2022 $226,244.00 $248,536.99 ($22,292.99) 109.85% 100000003227 SAC Network Upgrade 6/25/2020 9/30/2021 $15,000.00 $8,396.39 $6,603.61 55.98% 100000003357 SAC Water System Well Replc 1/25/2021 12/20/2021 $223,202.00 $228,946.70 ($5,744.70) 102.57% 100000003412 GRV Bball Court Paving 3/19/2021 3/19/2021 $14,652.00 $0.00 $14,652.00 0.00% 100000003478 Troy Property Acquisition 7/3/2021 9/22/2021 $60,000.00 $15,389.60 $44,610.40 25.65% 100000003526 HRV Mt. Magna - Phase II 8/16/2021 10/13/2021 $10,000.00 $4,136.88 $5,863.12 41.37% 100000003527 HRV Bestop Air Station 8/16/2021 12/31/2021 $45,000.00 $45,627.56 ($627.56) 101.39% 100000003604 ADD Group Area 38,4 conversion 11/8/2021 11/8/2021 $20,000.00 $0.00 $20,000.00 0.00% 100000003605 GLG Golf Course Irrigation Imp 11/8/2021 11/8/2021 $20,000.00 $0.00 $20,000.00 0.00% 100000003606 WLG Golf Course Irrigation Imp 11/8/2021 11/8/2021 $20,000.00 $0.00 $20,000.00 0.00% 100000003609 IND Bathhouse Improvements 11/19/2021 11/19/2021 $20,000.00 $0.00 $20,000.00 0.00% 100000003619 IND Crooked Lake Dock Repl 12/17/2021 12/17/2021 $199,513.00 $0.00 $199,513.00 0.00% 100000003636 IND Road Paving 1/24/2022 1/24/2022 $36,620.00 $0.00 $36,620.00 0.00% 100000003637 FM HVAC Replacement 1/24/2022 1/24/2022 $20,350.00 $0.00 $20,350.00 0.00% 100000003638 RWP Boiler Replacements 1/25/2022 1/25/2022 $12,650.00 $0.00 $12,650.00 0.00% 100000003639 ADM HVAC Improvements 1/25/2022 1/25/2022 $46,750.00 $0.00 $46,750.00 0.00% $2,953,140.00 $2,551,513.19 $401,626.81 FY2022 Projects Closed/Capitalized to Date: CIP Project ri Description Budget Actual Amount Variance $0.00 $0.00 $0.00 Capital Improvement Total: (as of January 25, 2021) $2,953,140.00 $2,551,513.19 $401,626.81 Prepared by Fiscal Services: 1/27/2022 FY2022 FM3 Financial Packet_February.xlsx CIP - Budget to Actual Report Parks and Recreation Commission FY2022/FY2021 Financial Activity Monthly Comparison As of December 31, 2021 FY2022 FY2022 Amended Amend. Budget FY2022 Budget % of Total Actuals Activitv by Controllable Category REVENUES: Taxes $ 22,225,000.00 64.16% $ 2,316,644.03 $ Other Intergovernmental Revenues 300,000.00 0.87% $ - Charges for Services 11,087,375.00 32.01% $ 982,889.65 Operating and Capital Contributions 647,663.00 1.87% $ 29,055.29 Investment Income 380,000.00 1.10% $ 16,423.89 Other Revenue 0.00% $ 9,577.60 Transfers In 0.00% $ - $ 34,640,038.00 100.00% $ 3,354,590.46 $ EXPENSES: Salaries $ 11,478,652.00 33.14% $ 2,009,724.01 $ Fringe Benefits 4,134,175.00 11.93% $ 770,286.69 Contractual Services 8,673,526.00 25.04% $ 1,169,688.60 Commodities 1,660,765.00 4.79% $ 77,214.60 Intergovernmental 1,413,080.00 4.08% $ - Depreciation 3,219,547.00 9.29% $ 837,823.92 Internal Services 1,739,770.00 5.02% $ 346,862.72 Transfers Out 35,000.00 0.10% $ - Budgeted Equity Adjustments 2,285,523.00 6.60% $ $ 34,640,038.00 100.00% $ 5,211,600.54 $ Revenue Over/(Under) Expenses $ (1,857,010.08) $ Through December 31 FY2021 FY2022/FY2021 Actuals Comparison 94,747.18 $ 868,324.13 1,600.00 38,561.73 56,467.15 1,059,700.19 $ 1,777,089.14 $ 700,307.69 1,086,411.63 66,386.25 819,791.86 355,685.34 Percentage Change 2,221,896.85 2345.08% - 0.00% 114,565.52 13.19% 27,455.29 1715.96% (22,137.84) -57.41% (46,889.55) -83.04% 0.00% 2,294,890.27 216.56% 232,634.87 69,979.00 83,276.97 10,828.35 18,032.06 (8,822.62) 4,805,671.91 $ 405,928.63 (3,745,971.72) $ 1,888,961.64 13.09% 9.99% 7.67% 16.31% 0.00% 0.00% -2.48% 0.00% 8.45% 50.43 % Prepared by Fiscal Services 1/27/2022 FY2022 FM3 Financial Packet_February.xlsx Financial Activity Monthly Comparison Parks and Recreation Commission FY2022/FY2021 Financial Activity Monthly Comparison As of December 31, 2021 Through December 31 FY2022 FY2022 Amended Amend. Budget FY2022 FY2021 FY2022/FY2021 Percentage Budget %of Total Actuals Actuals Comparison Change Activitv by Program Program # REVENUES: Administration 160000 $ 23,356,488.00 67.43% $ 2,360,958.60 $ 150,023.85 $ 2,210,934.75 1473.72% Golf 160010 4,036,961.00 11.65% $ 393,203.94 $ 358,538.22 34,665.72 9.67% Conference Centers 160044 1,169,060.00 3.37% $ 38,920.38 $ 19,997.97 18,922.41 94.62% Parks 160070 2,801,929.00 8.09% $ 465,577.57 $ 343,528.51 122,049.06 35.53% Recreation 160210 2,993,450.00 8.64% $ 60,191.69 $ 157,550.29 (97,358.60) -61.80% County Market 160500 187,150.00 0.54% $ 32,754.50 $ 30,061.35 2,693.15 8.96% Natural Resources 160431 - 0.00% $ 2,983.75 $ - 2,983.75 0.00% CISMA 160432 95,000.00 0.27% $ - - 0.00% $ 34,640,038.00 100.00% $ 3,354,590.43 $1,059,700.19 $ 2,294,890.24 216.56% EXPENSES: Pandemics 133095 $ 0.00% $ 795.76 $ 3,324.73 $ (2,528.97) 100.00% Administration 160000 7,354,849.00 21.23% $ 1,091,963.09 $ 1,152,020.22 $ (60,057.13) -5.21% Communications & Marketing 160001 936,516.00 2.70% 123,203.31 112,552.81 10,650.50 9.46% Planning 160002 64,450.00 0.19% - - 0.00% Parks Partnerships 160102 213,080.00 0.62% - - - 0.00% Golf 160010 4,283,910.00 12.37% 898,080.51 824,838.79 73,241.72 8.88% Golf Pro Shop 160015 570,563.00 1.65% 73,693.53 87,686.91 (13,993.38) -15.96% Conference Centers 160044 1,975,578.00 5.70% 270,129.55 260,764.99 9,364.56 0.00% Parks 160070 6,814,469.00 19.67% 1,437,352.47 1,263,261.25 174,091.22 13.78% Recreation 160210 4,978,781.00 14.37% 689,388.54 630,408.65 58,979.89 0.00% Facilities and Maintenance 160430 1,932,249.00 5.58% 333,069.26 342,973.42 (9,904.16) -2.89% Natural Resources 160431 1,805,989.00 5.21% 105,730.47 (29,977.12) 135,707.59 0.00% CISMA 160432 630,750.00 1.82% 22,812.28 - 22,812.28 0.00% County Market 160500 220,941.00 0.64% 52,624.49 35,354.51 17,269.98 48.85% Budgeted Equity Adjustments 160666 2,285,523.00 6.60% - - - 0.00% Capital Improvement 160900 - 0.00% 1,419.66 - 1,419.66 0.00% Audit and Compliance 181010 40,385.00 0.12% (1,091.35) 1,615.69 (2,707.04) 0.00% Fiscal Services - Admin 182040 146,846.00 0.42% 36,806.38 31,789.11 5,017.27 15.78% Fiscal Services - Transaction Proc 182050 164,255.00 0.47% 54,187.81 41,645.46 12,542.35 30.12% Fiscal Services - Financial Rep. 182080 220,904.00 0.64% 21,434.78 47,412.29 (25,977.51) 0.00% $ 34,640,038.00 100.00% $ 5,211,600.54 $ 4,805,671.71 $ 405,928.83 8.45% Revenue Over/(Under) Expenses $ (1,857,010.11) $ (3,745,971.52) 50.43% $ 1,888,961.41 Prepared by Fiscal Services 1/27/2022 FY2022 FM3 Financial Packet_February.xlsx Financial Activity Monthly Comparison OAKLAND COUNTY, MICHIGAN FISCAL YEAR 2022 15t QUARTER BUDGET AMENDMENTS PROPRIETARY / SPECIAL REVENUE FUNDS FY 2022 ACCOUNT NUMBER AMENDMENTS PROPRIETARY / SPECIAL REVENUE FUNDS - SELF BALANCING AMENDMENTS Cost Center Dept ID Program Acct Account Name PARKS AND RECREATION FUND (#508001 Revenues 5060725 160070 670570 Refund Prior Years Expenditure $ 579 5060911 160431 670570 Refund Prior Years Expenditure $ 2,984 Cardno Overbill 5060722 160210 670570 Refund Prior Years Expenditure $ 68 5060715 160070 675354 Gain on Sale of Equipment $ 4,950 Asset retirement Total Revenues $ 8,581 Expenses 1010205 181010 702010 Salaries Regular (29,040) Auditing 1010205 181010 712020 Overtime (1,000) Auditing 1010205 181010 722740 Fringe Benefits (1,700) Auditing 1010205 181010 722900 Fringe Benefit Adjustments (248) Auditing 5060427 160044 730198 Building Maintenance 228,690 Glen Oaks Window Replacement- November 2021 Commission meeting 5060417 160044 730198 Building Maintenance 4,500 CIPtoOperations - January 2022Commission meeting 5060715 160070 730198 Building Maintenance 2,000 CIPtoOperations - January 2022Commission meeting 5060720 160070 730198 Building Maintenance 9,000 CIPtoOperations - January 2022Commission meeting 5060328 160010 730198 Building Maintenance 3,500 CIPtoOperations - January 2022Commission meeting 5060330 160010 730198 Building Maintenance 4,500 CIPtoOperations - January 2022Commission meeting 5060735 160070 730198 Building Maintenance 4,500 CIPtoOperations - January 2022Commission meeting 5060911 160431 730789 General Program Administration (77,961) FM Amendments 5060911 160432 730789 General Program Administration (18,345) FM Amendments 5060910 106430 730789 General Program Administration (1,425) FM Amendments 5060910 160431 730789 General Program Administration 41,589 CISMA - November 2021 Commission meeting 5060760 160070 730814 Grounds Maintenance 379 FM Amendments 5060330 160010 730814 Grounds Maintenance 398 FM Amendments 5060755 160070 730814 Grounds Maintenance 633 FM Amendments 5060327 160010 730814 Grounds Maintenance 1,362 FM Amendments 5060720 160070 730814 Grounds Maintenance 1,425 FM Amendments 5060715 160070 730814 Grounds Maintenance 3,797 FM Amendments 5060724 160070 730814 Grounds Maintenance 8,453 FM Amendments 5060735 160070 730814 Grounds Maintenance 9,326 FM Amendments 5060720 160070 730814 Grounds Maintenance 11,414 FM Amendments 5060765 160070 730814 Grounds Maintenance 14,483 FM Amendments 5060911 160432 730814 Grounds Maintenance 18,345 FM Amendments 5060725 160070 730814 Grounds Maintenance 25,816 FM Amendments 5060735 160070 730814 Building Maintenance 3,500 CIPtoOperations - January 2022Commission meeting 5060831 160210 730814 Grounds Maintenance 32,250 Red Oaks Waterpark Slide Pool Marcite Replacement - January 2022 Commission meeting 1010205 181010 731213 Membership Dues (380) Auditing 1010205 181010 731346 Personal Mileage (200) Auditing 1010205 181010 732018 Travel and Conference (1,500) Auditing 5060326 160010 750154 Expendable Equipment (95,914) Golf Cart Purchases - October 2021 Commission meeting 5060327 160010 750154 Expendable Equipment 141,464 Golf Cart Purchases - October 2021 Commission meeting 5060328 160010 750154 Expendable Equipment 64,867 Golf Cart Purchases - October 2021 Commission meeting 5060330 160010 750154 Expendable Equipment 109,178 Golf Cart Purchases - October 2021 Commission meeting 5060356 160010 750154 Expendable Equipment (83,536) Golf Cart Purchases - October 2021 Commission meeting 5060911 160431 750511 Special Event Supplies 1,900 FM Amendments 5060102 160102 762011 Transfer to Municipalities (213,080) Normandy Oaks payment made in FY2021 1010205 181010 774636 Info Tech Operations (5,597) Auditing 1010205 181010 778675 Telephone Communications (720) Auditing 5060666 160666 796500 Budgeted Equity Adjustments (74,469) Revised Capital Equipment Budget- November 2021 Commission meeting 5060666 160666 796500 Budgeted Equity Adjustments (228,690) Glen Oaks Window Replacement- November 2021 Commission meeting 5060666 160666 796500 Budgeted Equity Adjustments (41,589)CISMA- November 2021Commission meeting 5060666 160666 796500 Budgeted Equity Adjustments (31,500)CIPto Operations - January 2022Commission meeting 5060666 160666 796500 Budgeted Equity Adjustments (32,250) Red Oaks Waterpark Slide Pool Marcite Replacement - January 2022 Commission meeting 5060101 160000 796500 Budgeted Equity Adjustments 200,456 Net adjustment Total Expenses $ 8,581 RETURN TO AGENDA Q'Wi"'A 6m WA, M KLAND COUNTY PARKS GreatBai ks for Great People Memo To: Parks and Recreation Commission From: Chris Ward, Director Date: January 26, 2022, 2021 Re: Monthly Director's Report for February Re -organization Attached you will find a memorandum and proposed revisions to our current organizational chart. The Executive Committee reviewed this proposal and gave preliminary authorization to finalize and submit the plan to the Human Resources Department and Fiscal Services for review and analysis. The plan will then be presented formally to you for approval and recommendation to Board of Commissioners. This information is included for informational purposes and to welcome input from Commissioners at this early stage. Recruitment and Retention Attracting and onboarding talented individuals for the upcoming 2022 season remain a top priority for our team. Stephanie Mackey, Supervisor of Organization Development, has agreed to take a leadership role in developing and executing our strategic plan to tackle this challenge. Seasonal and Part Time positions were posted for the upcoming season beginning on January 24th. We are taking a multifaceted approach to address barriers to recruitment, including: 1. An extensive and targeted advertising campaign to reach candidates utilizing feedback from our focus groups. 2. Conducting a series of job fairs where candidates can interview onsite and receive conditional job offers. 3. Providing Park supervisors with equipment and support to facilitate walk-in interviews 4. Adjusting hourly compensation rates to reflect changing market conditions, including a request to the Board of Commissioner to increase the salary grade levels for Lifeguards and Recreation Program Leaders 5. Recommending changes to employee park facility use policies and the current prohibition of tips for food service workers 6. Working with community leaders and key school personnel to expand our recruitment efforts and reach a wider candidate pool 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com 7. Researching opportunities for college students to earn university credit for work experience and a possible scholarship program for employees who are enrolled in college programs American Rescue Plan Act Funding Proposal With the support of our Executive Committee, I presented the attached framework for a $15 million Healthy Communities Park and Outdoor Recreation Fund. If approved, these funds would be reserved for this purpose and individual projects would be brought forward for approval to the Commission. The presentation was received positively by both party caucuses, and we were given the green light to prepare a resolution for consideration by the Board of Commissioners. I have also discussed opportunities to secure state funding for our projects from our state legislative delegation with the Board of Commissioners lobbyist in Lansing. This proposal is still in its early stages, but I am pleased to share momentum for investments in our park system is growing. Please share your thoughts and concerns on the attached framework. Law enforcement services Our internal review team has concluded their assessment of our law enforcement services needs and is recommending a reduction in the number of full-time year-round officers assigned to OCPR. Our management team has reached out to the Sheriff's Office to begin contract negotiations and hope to finalize a recommended contract for your next meeting. Millage funded initiatives Applications are in for our Parks Partnership and Invasive Species control grant programs and are being reviewed for recommendations to the Commission. Brief updates and the plan for recreation outreach funding is attached. Staff will be available at the meeting to provide greater detail and answer your questions. 2 QAKLAND COUNTY PARKS GreatTe.krfor Great-Peop!e Memo To: Parks and Recreation Commission From: Chris Ward, Director Date: January 27, 2022 Re: Request for Re -Organization Earlier this month, the Executive Committee of the Parks Commission granted approval for the first step for a proposed staffing re -organization plan of OCPR. I'd like to share a brief overview of this plan with you and invite you to share you any concerns or questions as this plan is finalized for review by the Human Resources Department. This Commission has been practically remade in a few short years, reflecting an extraordinary shift in the leadership and governance of Oakland County government. These changes cleared the way for a much -needed increase in our millage rate that included new commitments to serve community needs outside our park boundaries. All of these changes are placing stress upon an organization designed to implement different priorities and objectives. This plan seeks to correct this problem and create a staffing structure well positioned to the implement the goals and plans set by this Commission and foster an environment of inclusion and innovation throughout our organization. Our staff team have been under considerable stress for an extended period. Years of declining revenues and tight budgets prior to our recent millage increase resulted in hiring freezes and chronic understaffing. The pandemic and labor shortage have added an incredible burden to a group of people already stretched thin. A portion of this proposal is targeted at provided much needed support to fill gaps in coverage throughout our organization. Approving the creation and/or reclassification of these positions will strengthen our ability to manage the season ahead and continue to provide the high -quality recreation experiences the public deserve. 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklandCountyParks.com A few other highlights: Improved Collaboration and Organizational Unity. A unified organization will be established with teams equitably balanced between the Planning & Community Services and Operations & Maintenance divisions. The Managers of these Divisions will coordinate collaboration among their teams and each other. This change will foster an environment that equally respects and values all voices at the table. Elevating High Priorities. Environmental Sustainability: A tremendous n opportunity exists for OCPR to build on recent successes and take a greater leadership role on issues of environmental sustainability and natural resources stewardship. Our Natural Resources and Planning teams will combing under a single unit, led by a new Chief of Environmental Sustainability and Planning. Diversity, Equity and Inclusion: This position will be responsible for setting and implementing an overarching vision of diversity, equity, and inclusion both within our organization and in the facilities and programs we offer the public. They will be charged with building strong community partnerships and developing strategies for OCPR to become a more welcoming and inclusive park system that can be enjoyed equally by all residents. Recruitment and Retention: OCPR has nearly 700 full, part-time and seasonal positions. The vast majority of these positions turn over annually. Leadership and support for this incredibly important and logistically daunting responsibility is currently diffused throughout the organization. This plan consolidates our team of professionals and empowers them to take a stronger leadership role. Leadership responsibilities for major parks programs: This plan incorporates a formal role for our Chiefs of Park Operations to lead organizational strategy for the major programs operated in our Parks (Golf, Campgrounds, Waterparks). This change reflects a recommendation from OCPR's golf consultant to have one point person be the lead over all our golf courses so we could be more effective and efficient in our management and decision -making. Creation of additional Manager position — Currently, the org chart calls for the vast majority of staff to report up through the position of Manager of Operations who then reports to the Director. Two functions, Planning and Communications, have been singled out to separately report directly to the Director. There are clear weaknesses to this situation that were readily apparent in my discussions with staff. First, the duplicative nature of the management hierarchy lends itself to often confusing and sometimes conflicting direction to staff. Second, the split management hierarchy provides ample opportunity for communication breakdowns and factional decision making that erodes morale. Third, the organization is heavily weighted to address the needs of day-to-day park operations and maintenance as opposed to the planning, communications, and recreation programming functions. This imbalance has proven to be a limiting factor in driving creative solutions and adapting to change within the organization. 2 FY 22 Organizational Staffing Chart- Seasonal Part-time/Summer Positions Excluded Updated 1111212021 Oakland County Fiscal Services Management & Budget Executive Office Jami Monte Executive Secretary Project Management/ CIP Mike Donnellon Chief Parks Facilities Maintenance & Development Mark Adams Jr. Architectural Engineer Zachary Crane Project Manager Engineer VACANT Parks Maintenance Aide PTNE Planning & Resource Development Melissa Prowse Supervisor Parks & Rec Planning Jon Noyes Principal Planner Donna Folland Senior Planner Carol Bacak-Egbo Project Advisor PTNE Ellen Greenlee Technical Office Specialist PTNE Amanda Herzog Project Advisor PTNE Public Communications & Marketing Desiree Stanfield Supervisor P&R Marketing & Com Garrett Ebbeling Graphic Artist Tiffany Mason Communications and Market Asst Jane Peterson Communications and Market Asst Jennifer Asadi Technical Office Specialist PTNE VACANT Technical Office Specialist PTNE VACANT Technical Office Specialist PTNE VACANT Technical Office Specialist PTNE Oakland County Parks and Recreation Commission Chairman Gary R. McGillivray Vice Chairman J. David VanderVeen Secretary Ebony Bagley Commissioner Yolanda Charles Commissioner Andrea LaFontaine Commissioner Christine Long Commissioner Jim Nash Commissioner E. Lance Stokes Commissioner Nancy Quarles Director - Parks & Recreation - Chris Ward Manager of Parks & Recreation Operations - Susan Wells Human Business Facilities Resources Operations Maintenance & Development Ariane Fountain Central Employee Phil Castonia Chief Parks & Rec Business Operations Mike Donnellon Records Coordinator Parks Operations Recreation Programs & North District South District Services Brandy Boyd Chief Recreation Programs & Services Chief Parks Facilities Maintenance & Development Jim Dunleavy Chief Parks Operations & Maintenance Tom Hughes Chief Parks Operations & Maintenance Katherine Bontinen Office Support Clerk - Senior Sharma La Bair Office Support Clerk - Senior Administrative Services Building Management Groveland Oaks Parks Addison Oaks Parks Adaptive & Therapeutic Services (Groveland, Highland, Holly, & Rose Oaks Parks) (Park & Conference Center) Elizabeth Schlicht Procurement Technician PTNE VACANT Technical Office Specialist Sandy Dorey Recreation Program Supervisor Victoria Valko Executive SecretaryPTNE - Donald Coffey Parks Supervisor Katie Pardy Parks Supervisor Y p Rebecca Eggert Office Support Clerk -Senior Shannon Kenny Technical Office Specialist Karen Schmidt Office Support Clerk- Senior Noah Alessi Parks Crew Chief Joel Joslin Parks Crew Chief VACANT Supervisor Administrative Services Colin Gibbs Maintenance Supervisor II Julee Erskine Assistant Park Supervisor Steven Wolgast Grounds Equipment Mechanic Mobile Recreation, Buses, Stages, VACANT Office Support Clerk - Senior Sandra Breckenridge Skilled Maintenance Mechanic II Michael Williams Grounds Equipment Mechanic PTNE Slava Dovbenko-Atkins Grounds Maintenance Supervisor Bleachers &Tents VACANT Office Assistant I PTNE Shane Eliassen Skilled Maintenance Mechanic II Carolyn Podina Office Assistant I PTNE Kellianne Yarnall Office Support Clerk - Senior VACANT Office Support Clerk - Senior PTNE Michael Couturier Skilled Maintenance Mechanic 11 PTNE VACANT Groundskeeper II William Hughes Parks Maintenance Aide PTNE Matthew Greene Parks Maintenance Aide Glen Oaks Parks John Haney Recreation Pro ram Su ervisor Y g P Dennis May Parks Maintenance Aide PTNE (Golf Course &Conference Center) VACANT Parks Maintenance Aide Preventative Maintenance & HVAC Independence Oaks Parks I - Abdullah Clasim Skilled Maintenance Mechanic HVAC (Independence & Orion Oaks Parks) Douglas Ammon Parks Supervisor Nature Education Barbara Weishaar Skilled Maintenance Mechanic HVAC Patrick Boisvert Parks Crew Chief Donald Cummings Jr Skilled Maintenance Mechanic 11 Bruce Sutton General Maintenance Mechanic PTNE IT &Internal Services Jamie Weasel Parks Supervisor Timothy Ray Grounds Equipment Mechanic Mary Blumka Recreation Program Supervisor David Patnaude Parks Crew Chief Benjamin Prowse Parks Naturalist FNatural Resource Management b Thomas Gibbs General Maintenance Mechanic Jamie Huhta Parks Naturalist PTNE Andrew Hurst General Maintenance Mechanic Lon Oaks Parks Aaron Stepp P & R Business Development Rep y Raejean Heiser Parks Naturalist PTNE Alex Pardy User Support Specialist 11 Sarah Cook Natural Resource Project Coordinator Thomas Gibbs General Maintenance Mechanic PTNE (Park, Golf Course & Conference Center) Gina Conley User Support Specialist 11 VACANT Project Advisor PTNE Patrick Willits General Maintenance Mechanic PTNE Kyle Adams Maintenance Laborer PTNE Special Events/ Natural Resources Dean Serafimovski GIs CAD Technician ll Sean Zera Project Advisor Aaron Bush Parks Supervisor Luke Murchie Parks Crew Chief VACANT Office Assistant I PTNE Organizational Development & Volunteer Services Stephanie Mackey P & R Business Development Rep Jessica Whatley Recreation Specialist Heather Hughes Office Support Clerk - Senior PTNE Kegan Schildberg Parks Crew Chief Erin Lavender GIS CAD Technician I - PTNE Katelyn Vedolich Parks Maintenance Aide PTNE Katie Crites Parks Maintenance Aide PTNE Amanda Ruffini Parks Maintenance Aide PTNE Megan Schildberg Parks Maintenance Aide PTNE Bradley Baker Parks Maintenance Aide PTNE Jerry Allen Parks Maintenance Aide PTNE Jeffery Hunt Parks Maintenance Aide PTNE Equipment Management Cole Gasperich Automobile Mechanic I Walt Dean Grounds Equipment Mechanic PTNE VACANT Parks Maintenance Aide PTNE Carrie Hunter Office Support Clerk - Senior Springfield Oaks Parks (Park & Activity Center, Golf Course) Laurie Cooper Parks Supervisor Stephen Whaley Grounds Maintenance Supervisor Lisa Vanella General Maintenance Mechanic Alfred Kreis General Maintenance Mechanic Lawrence Easton Grounds Equipment Mechanic PTNE VACANT Groundskeeper ll PTNE 7 Waterford Oaks Parks (Waterpark, County Market, Park & Activity Center, BMX) Mike Boyd Parks Supervisor Jeremy Brown Assistant Parks Supervisor Jesse Ward Skilled Maintenance Mechanic II David Smith Skilled Maintenance Mechanic II PTNE Kenneth Stratton General Maintenance Mechanic PTNE Steven Langlois Groundskeeper II PTNE Alan Wilson Parks Maintenance Aide PTNE Shayne Skolnik Grounds Maintenance Supervisor Craig Dwight General Maintenance Mechanic Melissa Nawrocki Recreation Program Supervisor Terrance Lawrence General Maintenance Mechanic PTNE Kelley Moss Recreation Program Supervisor Michael Mausolf Groundskeeper ll Red Oaks Parks (Waterpark, Golf Course, Nature Center, Dog Park) Matthew Pardy Parks Supervisor Ryan Danescu Assistant Parks Supervisor Thomas Garvey Maintenance Supervisor I Jere Brewer Skilled Maintenance Mechanic II Jason Meister Groundskeeper II White Lake Oaks Parks (Golf Course & Conference Center) Darlene Rowley Parks Supervisor Jeffrey Monette Parks Crew Chief Dathon Skelton Groundskeeper II Edward Kniffen Grounds Equipment Mechanic PTNE Thomas Rymsza Food & Beverage Coordinator FY 22 NEW Organizational Staffing Chart- Seasonal Part-time/Summer Positions Excluded DEI & Community Engagement Officer (Neyy) Vacant Chief of Environmental Sustainability & Planning (Reclassify) Sarah Cook-Maylen (10732) Natural Resources NEW VACANT Education & Outreach Spec. 11372 Luke Murchie Parks Crew Chief 11371 Kegan Parks Crew Chief Schildberg 01746 Kaitlyn Crites General Maint. Mech filled as Park Maint Aide Parks Maint. Aide filled as 01196 Ron Cameron PTNE 11983 Amanda Ruffini Groundskeeper II PTNE 01482 VACANT Groundskeeperll 12411 VACANT Skilled Maint. Mech. II 10746 Sean Zera Proiect Advisor PTNE 12873 Megan GIS/CAD Technician II — PTNE Schildberg Katelyn Groundskeeper II PTNE filled as 11982 Vedolich Park Maint Aide PTNE 12872 Matt Thompson Groundskeeper II PTNE filled as Park Maint Aide PTNE 11984 Jeffery Hunt Parks Maintenance Aide PTNE 12862 VACANT Park Maintenance Aide PTNE 11494 VACANT Parks Maintenance Aide PTNE 11981 VACANT Groundkeeperll PTNE 12871 VACANT Skilled Maint. Mech. II PTNE 11997 VACANT Office Sup. Clerk Senior PTNE Manager of Planning & Community Services Melissa Prowse (03167) Updated 0112712022 Oakland County Parks and Recreation Commission Chairman Gary R. McGillivray Vice Chairman J. David VanderVeen Secretary Ebony Bagley Commissioner Yolanda Charles Commissioner Andrea LaFontaine Commissioner Christine Long Commissioner Jim Nash Commissioner E. Lance Stokes Commissioner Nancy Quarles Commissioner Amanda Herzog Director - Parks & Recreation Chris Ward (03007) Technical Office Specialist (Reclassh ) Shannon Kenny (00798) Manager of Operations & Maintenance (Reclassify) Phil Castonia (11577) Chief of Operations Chief of Recreation Supervisor of Marketing & Supervisor of Organizational & P&R Business Chief of Facilities Maintenance Jim Dunleavy (10736) Programs & Services Communications Employee Development Systems Supervisor & Development North District Brandy Boyd (07105) Desiree Stanfield (02508) Stephanie Mackey (07781) Aaron Stepp (02982) Mike Donnellon (10735) Campgrounds Lead NEW VACANT Recreation Prog. Coord. 06948 Garrett Ebbelin¢ Graphic Artist 05208 ,Jessica Whatley Recreation Program Coord. 10731 Alex Pardy User Support Specialist II 05390 Katherine Bontinen Office Support Clerk - Senior 07884 Tiffany Mason Comm. and Market Asst 11999 Heather Hughes Office Support Clerk Sr. PTNE 04382 Gina Conley User Support Specialist II Engineering / CIP F Addison Oaks 06349 Sharma La Bair Office Support Clerk — Senior 07106 lane Peterson Comm and Market Asst Central Employee Records Dean 10749 VACANT Project Advisor 12453 JenniferAsadi 02615 Ariane Fountain Coordinator Technical Office Spec. PTNE 11516 GIS CAD Technician - Senior Serafimovski 08045 Zachary Crane Project Manager Engineer 09281 Kate Pardy Parks Supervisor 10757 VACANT College Intern 12452 VACANT Technical Office Spec. PTNE 10738 VACANT Office Support Clerk Sr. PTNE 12455 L nn Schlicht Technical Office Specialist PTNE 09562 Mark Adams, Jr. Architectural Engineer 02974 Joel Joslin Parks Crew Chief 12454 VACANT Technical Office Spec. PTNE 11242 VACANT Office Support Clerk Senior PTNE 05210 VACANT Technical Office Specialist 03569 Steven Wolgast Grounds Equipment Mechanic Supervisor of Adaptive & TR Slava Dovbenko- Grounds Maintenance 01819 VACANT Office Support Clerk Senior 11492 VACANT Construction Inspector PTNE 12068 Atkins Supervisor Sand Y Dore Y ( 00517 ) (To sunnort NR/C&M/Glan) ' 10759 VACANT College Intern 07816 Kellianne Yarnall Office Support Clerk Senior Supervisor of Mobile Recreation John Haney(06350) 109565 (Jacob Smith (Parks Maintenance Aide Supervisor of Interpretive Services Mary Blumka (09566) 05172 Beniamin Prowse Parks Naturalist 12725 VACANT Parks Naturalist PTNE 101461 Jamie Huhta Parks Naturalist (Reclassify) 11.7,0 1Raeiean Heiser Parks Naturalist PTNE Supervisor of Camps & Events Kelley Moss (10734) 05811 VACANT Recreation Prog Spec. PTNE Supervisor of Special Events & Prog. Melissa Nawrocki (00482) Supervisor of Planning & Resource Development Donna Folland (09320) 11514 Jon Noyes Principal Planner 10032 VACANT Senior Planner NEW VACANT Associate Planner 10748 Carol Bacak-Egbo Project Advisor PTNE 10747 VACANT Project Advisor PTNE 12456 Ellen Greenlee Technical Office Spec. PTNE 10756 VACANT College Intern Staff Assistant — Sec. to the Commission (Reclassify) Jami Monte (02479) Chief of Operations Tom Hughes(00885) South District Golf Lead Glen & Catalpa Oaks 02329 Douglas Ammon Parks Supervisor 10733 Patrick Boisvert Parks Crew Chief 03485 VACANT General Maint. Mechanic 02451 Timothy Ray Grounds Equipment Mechanic 06732 Rebecca Eggert Office Support Clerk Senior 12509 Bruce Sutton General Maint. Mech. PTNE Supervisor of Facilities Maint. 04510 Randy Erskine Park Maintenance Aide PTNE IF Colin Gibbs (00990) Groveland, Highland, Rose, Lyon Oaks Holly Oaks Building Management 06905 Sandra JSkilled Maintenance Mechanic Breckenridge II 03887 Shane Eliassen Skilled Maintenance Mechanic u 12860 Matt Dupuis Skilled Maintenance Mechanic III filled as II 02433 Robert General Maintenance Cummings Mechanic 10753 VACANT Skilled Maint. Mech. III PTNE 12865 VACANT Park Maintenance Aide PTNE 12867 VACANT Park Maintenance Aide PTNE 12866 Alfred Nettle III Parks Maintenance Aide PTNE 12869 Michael Skilled Maintenance Mech. II Couturier PTNE 12861 William Hughes Parks Maintenance Aide PTNE 12863 Dennis May Parks Maintenance Aide PTNE 11493 Jerry Allen Parks Maintenance Aide PTNE 01994 Charles Sanders Parks Maintenance Aide filled PTNE 12864 Loren Kelley Jr Parks Maintenance Aide PTNE 12865 Timothv Tavlor Parks Maintenance Aide PTNE 02452 Abdullah Qasim Maintenance Supervisor I filled as Skilled Maint. Mech. HVAC 03294 Barbara Skilled Maintenance Mech. Weishaar HVAC 12868 Donald Skilled Maintenance Mech. II Cummings Jr PTNE 11495 Donald Rainey Parks Maintenance Aide PTNE Equipment Management 03024 Cole Gasperich Automobile Mechanic II 10744 Walt Dean Grounds Equipment Mech. PTNE Groveland 03335 Jamie Weasel Parks Supervisor 03154 Noah Alessi Parks Crew Chief 10741 Carolyn Podina Office Support Clerk — Sr. PTNE 09282 VACANT Grounds Equip. Mech. (GRV/IND) Holly 12069 (VACANT JAsss.d intPark Supervisor (HRV/GRV) 12870 KirtHunt SkillMaint. Mech. II PTNE 01668 VACANT Skilled Maint. Mech II Independence & Orion Oaks 02535 DJ Coffey Parks Supervisor 09564 David parks Crew Chief Patnaude 01127 Andrew Hurst General Maintenance Mechanic 02817 Thomas Gibbs Grounds Maintenance Mech. FT filled Gen Maint. Mech PTNE 12648 Patrick Willits Grounds Maintenance Mech. FT filled Gen Maint. Mech PTNE 06348 Carrie Hunter Office Support Clerk Senior 12653 Terry Platte Park Maintenance Aide PTNE (ORN) 11346 VACANT Groundkeeper ll PTNE(IND/ORN) 09084 Aaron Bush Parks Supervisor 11520 Shavne Skolnik Grounds Maint. Supervisor 00278 VACANT Office Support Clerk Sr. 09283 Craig Dwight General Maintenance Mech. 03530 Terrance Lawrence Grounds Maint. Mech. filled as PTNE (Reclassify) 09983 Michael Mausolf Groundskeeper II Red Oaks 11368 Matthew Pardv Parks Supervisor 11362 Ryan Danescu Assistant Parks Supervisor 11519 Thomas Garvev Maintenance Supervisor 1 00066 here Brewer 'Skilled Maintenance Mechanic II 02249 Cason Meister Groundskeeper II 10745 Alan Crumpf Grounds Equipment Mech. PTNE 12895 Michael General Maintenance Mech. Pearsall PTNE Springfield Oaks 02388 Laurie Cooper Parks Supervisor 11923 Stephen Whaley Grounds Maint. Supervisor 02201 Lisa Vanella Crew Chief (Reclassify) 10752 Dale McNally General Maint. Mech. PTNE 10743 Lawrence Easton Grounds Equip. Mech. PTNE 12215 VACANT Groundskeeper 11 (Reclassify) 10739 VACANT Office Support Clerk PTNE Waterford Oaks 02060 VACANT Grounds Equipment Mech. FT 06949 Mike Boyd Parks Supervisor White Lake Oaks 11089 Jeremy Brown Assistant Parks Supervisor 11370 Jesse Ward Skilled Maintenance Mechanic II 10751 Kenneth General Maintenance Mech. Stratton PTNE 11369 Steven Groundskeeper ll PTNE Langlois 12202 Alan Wilson Parks Maint. Aide PTNE 00657 Darlene Rowlev Parks Supervisor 02223 Jeffrey Monette Parks Crew Chief 01179 Dathon Skelton Groundskeeperll 12483 Edward Kniffen Grounds Equip. Mech. PTNE 03246 Bobby McCoy General Maint. Mech. fill as PTNE 11584 Thomas Rvmsza Food & Beverage Coordinator -$15 million assignment of Oakland County American Rescue Plan Funds -Individual initiatives pre -cleared for ARPA eligibility and county prioritization criteria by Parks and Recreation and forwarded to BOC for consideration to appropriate and authorize WHY UTILIZE ARPA TO INVEST IN PARKS AND OUTDOOR RECREATION? The Covid-19 pandemic has highlighted the critical role parks and outdoor recreation fulfills in maintaining the physical and mental health of individuals as well as the economic health of communities. Our parks have been a lifeline for countless individuals- therapy for isolated and lonely people, places of exercise and relaxation, places of nature and reflection. Park facilities are experiencing record attendance and interest while parks staff are managing the challenges or remaining open during a pandemic with less help than ever before. Governor Whitmer recognized the major impact parks and trailways have had on Michigan's response to the pandemic and our tourism economy by proposing a total investment of $400 million in Michigan's ARPA funding in parks and trail improvements ($250 million for state and $150 million for local grants). OUTLINE OF PROPOSAL Measurable one-time (non -recurring), lasting and impacting investments, such as: Improvements in taraeted Oakland Countv Parks. Three parks have historically received lower investment and serve communities and population with fewer recreational opportunities. Waterford Oaks, Catalpa Oaks, and Red Oaks. Mobile Recreation: A mobile nature center would provide an opportunity for our outstanding nature education team to bring their program to neighborhoods and classrooms. Outdoor Fitness Park Equipment and Adaptive and Inclusive Plavarounds: Utilize bulk purchasing to design and deploy multi -generational playground and outdoor fitness equipment in county and local parks. Seek partnerships to address aaps in recreation access: Identify opportunities to partner with local CVT's to utilize one time funding to address long-standing inequities in recreation access. Staff scholarship incentive: Address historic staff shortage with end of season payment in MET account to encourage staff retention and recruitment at OCPR. Millage Initiatives Update January 27, 2021 Free Vehicle Passes Within a week of the millage passing, OCPRC rolled out a new program that provides free annual vehicle permits to resident seniors (62+), veterans and active military, and persons with permanent disabilities. The goal of this program is to make it as easy as possible for these groups to visit and enjoy their county parks with friends and family. As of January 18, 2021, OCPRC has provided 7,297 free annual vehicle passes through this program. Applications and additional information on the program can be found on the OCPRC web site. Community Grant Programs for Trails and Park Improvements In October 2021 launched 2 community grant programs to assist local Oakland County cities, villages and townships with their trail and park improvement projects. The Parks Commission has dedicated $1.2M in fiscal year 2022 for these programs, which will focus on connecting community resources through trails, and improving local parks. These competitive grant programs will fund both pre -development (design engineering, public engagement, environmental assessments, etc.) and construction of trails and park improvements. Grant applications were due Friday, January 14t" at 5:00 p.m. and a total of 26 applications were received. Staff will be reviewing and scoring applications (based on set criteria) in January and plan to bring recommendations for awards to the Commission for approval in March or April. For additional information please contact Melissa Prowse, Supervisor of Planning & Resource Development at prowsem@oakgov.com. Invasive Species Management Invasive species management throughout the park system has always been a high priority for the Parks Commission. However, battling invasive species without also working with landowners across the rest of the county is an uphill battle. Recognizing an opportunity to tackle this issue county -wide, the Parks and Recreation Commission is working with the Oakland County Cooperative Invasive Species Management Area (OCCISMA) to support a county -wide education and management effort. In 2022, OCPRC will provide "grants" in the form of treatment of invasive species to local communities at a value of $250,000. Applications for projects were due Friday January 14t" at 5:00 p.m. and a total of 57 applications were submitted. Staff will be reviewing and scoring projects (based on set criteria) in January and February and plan to bring a recommended project list to the Commission for approval in March. For questions regarding invasive species or natural resources management please contact Sarah Cook-Maylen, Natural Resources Coordinator, at mavlens@oakgov.com. Increased Programmatic Outreach Recognizing county residents' desire to see more OCPRC programs and activities around the county, the Parks Commission has dedicated additional funding for programmatic outreach through our Recreation Programs and Services (RPS) division. Mechanisms for this outreach are still being developed, and RPS staff will be reaching out to Oakland County communities to discuss the types of outreach and program support that would be the most beneficial. The goal is to expand our services or develop new services in ways that best meet the needs of our communities and their residents. Recreation/Programmatic Outreach FY2021 Millage Allocation $200,000 TOTAL Millage Language: "Enhance Local Recreation Programs" Programming Outreach - $120,000 Additional recreation/program opportunities throughout Oakland County, coordinated and facilitated by Oakland County Parks and Recreation in partnership with local communities, non -profits, schools, etc. • $20,000 PTNE Staffing o $5,000 - 1 seasonal program specialist o $15,000 - 3-4 park helpers or program leaders • $75,000 Increased Programs and Special Events o Increase participation in and delivery of programs and events throughout the county (staff currently preparing this list of programs). Examples: ■ Movie Nights ■ Wheels to the Woods (bringing people to parks) ■ Starl-ab Astronomy and Cell Programs o Established special events & programs - increased participation and use - • $25,000 Partnerships - greater participation/enhancement of local/regional events county -wide o Arts Beats and Eats o Rhythm and Rhymes etc. o BBQ Battle - Oak Park Equipment & Supplies - $35,000 More equipment is needed both for the rental revenue but also to provide additional programming and events. 2022 funding will be utilized to shore up all of our existing units to make them all self-contained and fully operable: • Generators • Tables/Chairs • Cones 2023 would focus on additional mobile units and taxidermy • New Inflatables • Games • Taxidermy - backlog of animal specimens awaiting taxidermy Staffing - $45,000 • Full- Time Recreation Program Coordinator (partial) • Remaining funds from REC budget Oakland County Parks and Recreation Upcoming Events — February 2022 Active Adults February 10 Virtual Fireside Chat — Henry Jenkins, The Underground Railroad & Medicine Acres Adaptive February 20 Flurries of Fun (Social for Adults with Developmental Disabilities) Nature/Interpretive Proerams Homeschool Series February 10 Animal Movement — Red Oaks Nature Center February 16 Animal Movement — Red Oaks Nature Center Outreach January 11 St. Joseph Catholic Church — Wint Nature Center January 12 St. Joseph Catholic Church — Wint Nature Center Public Interpretive Programs February 4 Morning Munchkins — Red Oaks Nature Center February 4 Blizzard Blast — Wint Nature Center February 5 Backyard Tracks — Wint Nature Center February 6 Blizzard Blast — Wint Nature Center February 10 Blizzard Blast — Wint Nature Center February 11 Trail Hikes by Appointment — Wint Nature Center February 11 Puddle Jumpers — Wint Nature Center February 11 The Dating Game — Red Oaks Nature Center February 12 Trail Hikes by Appointment — Wint Nature Center February 12 Waterford Job Fair — Red Oaks Nature Center February 18 Trail Hikes by Appointment — Red Oaks Nature Center February 19 Trail Hikes by Appointment — Red Oaks Nature Center February 19 Blizzard Blast — Wint Nature Center February 20 Blizzard Blast — Wint Nature Center February 23 Blizzard Blast — Wint Nature Center February 26 Village Volunteers Group — Wint Nature Center February 26 Blizzard Blast — Wint Nature Center February 26 Waterford Job Fair — Red Oaks Nature Center February 26 Snowball Painting — Red Oaks Nature Center February 27 Oaks on the Road — Wint Nature Center Virtual Series & Self Led February 11-27 Paper Beads Self -Led — Red Oaks Nature Center February 11-27 Paper Beads Self -Led — Wint Nature Center Mobile Recreation February 11 Bus: Oxford Township Parks & Recreation February 23 Bus: Oxford Township Parks & Recreation February 25 Bus: Wixom Parks & Recreation Oakland County Parks and Recreation Upcoming Events — February 2022 Oakland Countv Farmer's Market February 5 Discover Michigan Fresh Education Series February 9 Gleaner's Food Distribution February 16 Cooking Matters Class-Gleaner's Food Bank February 19 Discover Michigan Fresh Education Series February 23 Gleaner's Food Distribution ORV-Holly Oaks February 26 Winter Riding @ Holly Oaks February 27 Winter Riding @ Holly Oaks Special Events February 4 Blizzard Blast — TBD February 6 Blizzard Blast -Waterford February 10 Blizzard Blast -Madison Heights February 18 Blizzard Blast -Oakland Township February 19 Blizzard Blast -Ferndale February 20 Blizzard Blast -Independence Oaks February 23 Blizzard Blast -Berkley February 26 Blizzard Blast -Oxford February 27 Blizzard Blast -Southfield Springfield Oaks Mon/Weds/Fri Pickle Ball Tuesdays Dog Training February 18-19 Activity Center Wedding February 24 Activity Center Private party February 25-26 Fiesta Fundraiser