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Agendas/Packets - 2022.11.02 - 40428
OAKLAND COUNTY PARKS AND RECREATION COMMISSION Regular Monthly Meeting Agenda Beech Woods Park - Recreation Center, 22200 Beech Road, Southfield, MI 48033 Wednesday, November 2, 2022 @ 2:00 pm Gary McGillivray, Chairperson Call Meeting to Order Roll Call Pledge of Allegiance Approval of Agenda Approval of Minutes - October 5, 2022 Public Comment PRESENTATIONS/RECOGNITIONS: COMMUNICATIONS/REPORTS: A Parks Environmental Sustainability Committee Report B Fiscal Sustainability Committee Minutes REGULAR AGENDA: 1 Addison Oaks - Office Conversion/Improvements 2 DRAFT Parks and Recreation Master Plan 2023-2027 Concept Approval and Public Comment Period 3 Natural Resources Invasive Species Treatments 4 Waterford Township Riverwalk Trail - Grant Amendment 5 Contract Approval Procedures 6 Recommendation of FY 2022 Trailway and Park Development Projects to the Oakland County Board of Commissioners 7 2023 Parks Commission Calendar ACTION PRESENTER(S) ACTION PRESENTER(S) Informational Sarah Cook-Maylen / 343-1353 Informational Chris Ward / 858-4944 ACTION PRESENTER(S) Approval Mark Adams / 762-3822 Approval Donna Folland / 736-9087 Approval Sarah Cook-Maylen / 343-1353 Approval Chris Ward / 858-4944 Approval Chris Ward / 858-4944 Approval Chris Ward / 858-4944 Approval Jami Monte / 858-4603 UNFINISHED BUSINESS: ACTION PRESENTER(S) NEW & MISCELLANEOUS BUSINESS ACTION PRESENTER(S) 8 Director's Report Informational Chris Ward / 858-4944 9 Executive Committee Update Informational Gary McGillivray / 709-0359 ANNOUNCEMENTS ADJOURNMENT TO: December 7, 2022 at 2:00 p.m. or to the Call of the Chair RETURN TO AGENDA OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 Christine Long J. David VanderVeen REGULAR MEETING Yolanda Charles Vice Chairman Gary R. McGillivray, Chairman Amanda Herzog Andrea LaFontaine Ebony Bagley Jim Nash Secretary Nancy Quarles October 5, 2022 Lance Stokes Chairman McGillivray called the meeting of the Oakland County Parks and Recreation Commission to order at 2:09 p.m. at Addison Oaks — Buhl Estate, 1480 West Romeo Road, Leonard, MI 48367. COMMISSION MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Ebony Bagley, Christine Long, Amanda Herzog, Lance Stokes COMMISSION MEMBERS ABSENT WITH NOTICE: Yolanda Charles, Andrea LaFontaine, Jim Nash, Nancy Quarles OTHERS PRESENT: PARKS AND RECREATION Jim Dunleavy, Manager -Operations Melissa Prowse, Manager -Planning & Community Services Sarah Cook-Maylen, Chief -Environmental Sustainability & Planning Tom Hughes, Chief -Park Operations & Maint. — South District Brandy Sotke-Boyd, Chief -Recreation Programs & Services Zachary Crane, Project Manager Engineer Mark Adams, Architectural Engineer Stephanie Mackey, Supervisor -Organizational Development Kate Pardy, Parks Supervisor -Addison Oaks Desiree Stanfield, Supervisor -Marketing & Communications Aaron Stepp, Supervisor -Business Systems Jami Monte, Staff Assistant Shayne Skolnik, Grounds Maintenance Supervisor Garrett Ebbeling, Graphic Designer Shannon Kenny, Technical Office Specialist Kellianne Yarnall, Office Leader MOMENT OF SILENCE Chairman McGillivray requested a moment of silence in recognition of the passing of Caroline Stokes, wife of Commissioner Lance Stokes. APPROVAL OF AGENDA Long moved to approve the agenda, as presented. Seconded by VanderVeen. Motion carried on a voice vote. APPROVAL OF MINUTES Herzog moved to approve the minutes of September 7, 2022, as presented. Seconded by Bagley. October 5, 2022 Page 2 Motion carried on a voice vote. PUBLIC COMMENT None. PRESENTATIONS/RECOGNITIONS A. Recoqnition — Lyon Oaks Golf Course Chairman McGillivray, Vice Chairman VanderVeen and Mr. Hughes recognized Shayne Skolnik, on behalf of the Lyon Oaks Golf Course, for being named as one of the Free Press' Top 10 Public Golf Courses in metro Detroit for 2022. B. Recognition — Garrett Ebbelinq, Graphic Artist Chairman McGillivray and Ms. Stanfield recognized Garrett Ebbeling for receiving the 2022 American Inhouse Design Award for his design of the Oakland County Parks 2021 Annual Report. C. Waterparks Presentation Mr. Hughes provided an update on the Red Oaks and Waterford Oaks waterparks. COMMUNICATIONS/REPORTS D. Parks Environmental Sustainabilitv Committee Report Ms. Cook-Maylen provided an overview of the Parks Environmental Sustainability Committee Report. REGULAR AGENDA ITEMS 1. Red Oaks Water Park — Wave Pool Boiler Replacement Long moved to approve the Red Oaks Water Park — Wave Pool Boiler Replacement, as presented. Seconded by Bagley. Motion carried on a roll call vote. 2. FY 2022 MMP Proiect Budaet Adiustment — Groveland Oaks Saillwav Repair Bagley moved to approve the FY 2022 MMP Project Budget Adjustment — Groveland Oaks Spillway Repair, as presented. Seconded by Stokes. Motion carried on a roll call vote. 3. Independence Oaks — Nature Center Bridae Replacement Herzog moved to approve the Independence Oaks — Nature Center Bridge Replacement, as presented. Seconded by Stokes. Motion carried on a roll call vote. 4. Natural Resources Invasive Species Treatments Herzog moved to approve the Natural Resources Invasive Species Treatments, as presented. Seconded by Long. October 5, 2022 Page 3 Motion carried on a roll call vote. 5. Fiscal Services FY2022 311 Quarter Financial Forecast and Budaet Amendments Herzog moved to approve the Fiscal Services FY2022 3rd Quarter Financial Forecast and Budget Amendments, as presented. Seconded by Bagley. Motion carried on a roll call vote. UNFINISHED BUSINESS None. NEW & MISCELLANEOUS BUSINESS 6. Director's Report Ms. Prowse provided an overview of the Director's Report. 7. Executive Committee Update Chairman McGillivray provided an update from the Executive Committee meeting that was held on August 29, 2022. ANNOUNCEMENTS/ADJOURNMENT At 2:52 p.m., there being no further business to come before the Commission, the meeting was adjourned to November 2, 2022, or to the Call of the Chair. Ebony Bagley, OCPRC Secretary Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Commission approval. RETURN TO AGENDA QAKLAND COUNTY PARKS GrwtYalks for 6reat-People Memo To: Parks and Recreation Commission From: Sarah Cook-Maylen, Chief of Environmental Sustainability and Natural Resources Date: October 25, 2022 Re: November Environmental Sustainability Report OCPR staff met with OCPR Commissioners Stokes, Charles, and Herzog on October 25, 2022. Discussion topics included an update on the County Greenhouse Gas Emissions study, project updates and planning for FY2023. Staff also shared that a new OCPR Natural Resources and Sustainability Outreach Coordinator position has been posted to assist with our sustainability communications and education. Staff are currently working on: a. Organizational and purchasing policies b. No mow zones and native landscaping c. Electrification i. Equipment (discussion topic) ii. EV charging stations iii. Fleet electrification d. Recycling contracts e. WRC biosolids f. Website Additionally, Oakland County signed a contract with a third -party for the purchase of 75% of Parks energy, in specific locations, to be sourced from local solar power. Facilities that were enrolled in the electric choice program (Springfield, Waterford, Lyon, and Independence Oaks) were eligible to be enrolled and will have the added benefit of purchasing energy at a fixed rate from 2026 until 2036. Staff are also working on including facilities that are eligible for electric choice but are managed by outside vendors (Addison and Glen Oaks Banquet Centers). The remainder of energy received by the county will also continue to increase in solar and renewable contributions and will reduce OCPR's overall greenhouse gas emissions. For the November Commission meeting the Sustainability Scorecard is below along with a reminder of the evaluation system. 1. Environmentally sustainable options were considered for this project and the most sustainable options were integrated. 2. Environmentally sustainable options were considered for this project and some of the options were integrated. 3. Environmentally sustainable options were considered for this project but were not feasible. 4. Sustainable options were neither considered nor integrated into this project. 5. Sustainability options are not relevant for this item. Environmental REGULAR AGENDA: Sustainabilitv Score 1 Addison Oaks - Office Conversion/Improvements 2 2 DRAFT Parks and Recreation Master Plan 2023-2027 Concept Approval 1 and Public Comment Period 3 Natural Resources Invasive Species Treatments 2 4 Waterford Township Riverwalk Trail -Grant Amendment 5 5 Contract Approval Policy 5 6 2023 Parks Commission Calendar 5 RETURN TO AGENDA OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2800 WATKINS LAKE ROAD, WATERFORD, MICHIGAN 48328 Telephone: (248) 858-0906 FISCAL SUSTAINABILITY COMMITTEE MEETING Gary R. McGillivray, Chairman J. David VanderVeen, Christine Long, Andrea LaFontaine October 24, 2022 Chairman McGillivray called the meeting to order at 12:13 p.m. in the Parks Commission Room. COMMITTEE MEMBERS PRESENT: Gary R. McGillivray, J. David VanderVeen, Christine Long, Andrea LaFontaine COMMISSION MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: PARKS AND RECREATION Chris Ward, Director Jim Dunleavy, Manager -Operations Melissa Prowse, Manager -Planning & Community Services Tom Hughes, Chief -Park Operations & Maint. — South District Mike Boyd, Supervisor -Waterford Oaks Jami Monte, Staff Assistant AGENDA ITEMS 1. Red Oaks Golf Course Director Ward provided an update on the potential use of American Rescue Plan Act (ARPA) funds for conversion of the Red Oaks Golf Course to an open public park. The plan introduced to the Board of Commissioners included the conversion as an option and the Parks Commission was set to make a final determination in January with the approval of the updated Park Master Plan. This language was amended by the Board and the authorization to utilize ARPA funds for this purpose was removed. Several Commissioners stated that they would reconsider this amendment if the Parks Commission made this change to the Park Master Plan in January. Staff is working on a revised plan and reaching out to the City of Madison Heights to explore options. The Committee discussed several options to contain operating costs at the golf course including: • Working with WRC to retain drain flush water for irrigation use • Covering the retention pond to reduce evaporation loss • Formally requesting an amendment or exception to Madison Heights' ordinance which prohibits drilling new wells for irrigation and prohibits separate meters and billing for sewer and water use The Committee also discussed options to increase revenues at the course. A change in fees for fiscal year 2023 will be recommended by staff that includes an increase for non-residents. Other ideas for the expansion of our customer base and overall sales were also discussed. An update to the Commission's cost recovery standards will be recommended in the new 5-year Recreation Master and Strategic Plan. October 24, 2022 Page 2 Staff will provide an update on these issues for the Committee's review next month. 2. Waterford Oaks Wateroark Mr. Boyd provided a presentation on the Waterford Oaks waterpark, which included an overview of the 2022 season's staffing and financials, as well as the current physical conditions of the pool, equipment, and restrooms. He also provided historical background on the level of investment in the waterpark and the correlation of operating losses and decreased sales due to the closure of waterpark features. Discussion followed regarding the need to rebrand the facility given the lack of amenities that are normally associated with a waterpark. Mr. Boyd and Mr. Dunleavy provided potential options for the Committee to consider: Rebrand and operate the facility as a community pool Commit to investing in the infrastructure and features to restore a waterpark and achieve an operating surplus Phase out the facility in conjunction with the construction of the planned ARPA funded splash pad amenity Chairman McGillivray requested that staff provide a detailed analysis of the costs associated with each option and a plan to achieve the lifeguard and other staffing levels necessary to operate the facility under each scenario. Staff will continue to analyze these issues and provide an update to the Committee next month. 3. Other Items Director Ward provided an update on the operation of the conference centers at White Lake Oaks and Lyon Oaks. In June of this year, the Parks Commission approved a plan to change the boundaries of the liquor license for each facility on advice from the County's outside counsel that specializes in liquor licensure and law. This change is necessary to pursue a strategy that allows renters of the facility to select a caterer of their choice that is authorized to provide liquor service. Staff was informed that the attorney's original projected schedule to file and receive approval of these amendments has been significantly delayed. Given this delay, staff is working on a plan to resume rental of the White Lake Oaks facility and to take bookings for 2023 at the Lyon Oaks facility within the limitations and restrictions of our current license. 4. Adiournment At 1:39 p.m., there being no further business to come before the Committee, the meeting was adjourned. Jami Monte, Recording Secretary NOTE: The foregoing minutes are subject to Committee approval. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: Department: Facilities Maintenance & Development From: Mark Adams, Jr. Architectural Project Manager Subject: Addison Oaks — Office Conversion PROJECT CATEGORIES Approval Type: Conceptual Approval ✓ Construction Approval General Approval Project Type: ✓ Capital Improvement Maintenance Enhancement EXECUTIVE SUMMARY 1. Scope Refurbish the unoccupied park supervisor's house with updated IT infrastructure and ADA-compliant modifications to allow the use of the facility as the main park office. 2. Need The park supervisor currently has inadequate office space within the maintenance building, and currently meets with guests to conduct park business in the employee break room. The park supervisor's residence is no longer occupied and its proximity to the maintenance building allows the park supervisor the ability to provide better customer service to park guests while still overseeing park operations. Necessary IT infrastructure upgrades will be coordinated internally, with Parks IT. 3. Review and Approval History Date Description 9/2021 FY2022 Capital Improvement Program 4. Funding A. FY2022 budgeted amount: $75,000 B. FY2023 ADA Program: $15,000 C. FY2023 Pavement Program $15,000 D. FY2023 ADD Park Operations Budget $7,700 E. Funding Total: $112,700 F. Recommended total amount a. With the assistance of the Oakland County Purchasing Department staff issued an open bid for qualified contractors on September 7, 2022 and received (1) bid result on September 21, 2002. Based on bid results and review, staff recommends moving forward with the following amount: 1. Annual Contract - Allied Building Services $52,000 2. Material Allowance — IT Network $15,000 3. Annual Contract - Bush Brothers Paving $17,800 4. Material Allowance — ADA Ramp $12,000 5. Proiect Continqencv (5%) $5,400 6. Total Project Cost $112,700 Page 2 ATTACHMENTS 1. Attachment A — Planning Review 2. Attachment B — Bid Summary 3. Attachment C — Project Manual 4. Attachment D — Park Map STAFF RECOMMENDATION Staff recommends approval of a contract change order to Allied Building Services, Inc, Detroit, MI, (Contract #8329) in the amount of $52,000 and a contract to Bush Bros. Paving Farmington Hills, MI (Contract #8876) in the amount of $17,800 for a total project cost of $112,700 including a 5% contingency for completing upgrades necessary for converting the existing, unoccupied park supervisor residence at Addison Oaks into the main park office. MOTION Move to approve a contract change order to Allied Building Services, Inc, Detroit, MI, (Contract #8329) in the amount of $52,000 and a contract to Bush Bros. Paving Farmington Hills, MI (Contract #8876) in the amount of $17,800 for a total project cost of $112,700 including a 5% contingency for completing upgrades necessary for converting the existing, unoccupied park supervisor residence at Addison Oaks into the main park office. Contents Project Identification and Management.................................................................................................................................2 StaffRecommendation........................................................................................................................................................... 2 ProjectDescription..................................................................................................................................................................2 ❑X Current Conditions and Project Need........................................................................................................................2 ❑X Proposed Project Scope............................................................................................................................................. 2 ❑X Project Location Image...............................................................................................................................................3 ❑X Proposed Schedule.....................................................................................................................................................3 ❑X Proposed Project Funding..........................................................................................................................................3 ❑X Alternatives................................................................................................................................................................3 ProjectImplementation Plans.................................................................................................................................................4 ❑X Park Operations and Facilities Maintenance.............................................................................................................4 ❑X Natural Resources Management — Not applicable with interior renovations...........................................................4 ❑X Environmental Sustainability and Climate Change Resilience...................................................................................4 ❑X Access and Inclusion..................................................................................................................................................4 ❑X Public Engagement — Not Applicable.........................................................................................................................4 ❑X Communications and Marketing................................................................................................................................4 X❑ Recreation Programming — Not Applicable................................................................................................................4 Complianceand Permitting Reviews......................................................................................................................................4 ❑X Environmental Regulations — Not applicable with interior renovations....................................................................4 X❑ Building Regulations...................................................................................................................................................5 ❑X Grant Compliance......................................................................................................................................................5 ❑X Other Property Restrictions....................................................................................................................................... 5 ❑X Standards and Practices.............................................................................................................................................5 PlanningBackground..............................................................................................................................................................5 ❑X 5-Year Park Statistics — Not applicable....................................................................................................................... 5 ❑X Planning History.........................................................................................................................................................5 ❑X Historical Significance................................................................................................................................................ 5 ❑X Public Engagement History........................................................................................................................................6 ❑X Other Service Providers — Not applicable.................................................................................................................. 6 Update: October 25, 2022 References.............................................................................................................................................................................. 6 AppendixA — Historical Evaluation......................................................................................................................................... 7 AppendixB— Historical Significance.......................................................................................................................................9 Project Identification and Management Park: Addison Oaks Budget center: ADD Asset name: House 1480 W Romeo Road OCPR Asset ID: 1273 Project Name: Conversion to Park Offices Project ID: 1819 File Name: Office Conversion/Improvements File ID: ADD 2022.101 Proiect Manager: Mark Adams, Architect/Project Manager, adamsmaj@oakgov.com Planning Review coordinated by: Donna Folland, Supervisor — Planning, follandd@oakgov.com Date Created:4/21/2022 Date of Last Update: 10/25/2022 Staff Recommendation Staff recommend conversion of the former caretaker house to provide an accessible park office for park management, operational staff work areas, and visitor support and to provide much -needed space in the Maintenance Building for sheriff deputies and an improved wood shop. With sheriff deputies' office moving to the Maintenance Building, staff recommends removal of the former Contact Station (built in 1990) to restore the original view of the property from the entrance road. Consultation with Oakland County's historical architect, Ron Campbell (camobellr@oakgov.com) to ensure that historic features are managed appropriately is recommended. Project Description ❑X Current Conditions and Project Need The existing park office space in the Maintenance Building is too small and not well -suited to conducting business with the public. The former caretaker's house has not been used as a leased residence since 2018. Relocating the park office into the more prominent location of the park would better facilitate customer service and provide an opportunity for ADA compliance. ❑X Proposed Project Scope Design/engineering and construction for the improvements and/or modifications of the existing caretakers house to allow the facility to be used as the main park office, including site modifications required for ADA compliance. Update: October 25, 2022 ❑X Project Location Image ❑X Proposed Schedule FY2022 ❑X Proposed Project Funding The Asset Management Plan identifies $75,000 for this project in the Capital Improvement Program in FY2022 (OCPR, 2021) ® Alternatives ❑ No alternatives were considered X❑ The following alternatives were considered: We considered moving the supervisor and park office to Adams Lake Lodge, but that location is less desirable as it's further away from the maintenance building and staff communicated that it's critical to have maintenance and operation staff work as close as possible. Also, the Lodge is a rentable space, therefore replacing this space with an office would remove a source of income. ❑ Alternatives Study is attached Update: October 25, 2022 Project Implementation Plans ❑X Park Operations and Facilities Maintenance Details: X❑ Attendance or facility usage: More efficient and ADA-accessible park office will support current attendance levels and provide an improved interface with visitors. X❑ Revenue: Increased staff efficiency will support current revenue levels. X❑ Cost recovery: Increased staff efficiency will support current cost recovery levels. X❑ Staffing needs: Increased staffing is not required. X❑ Annual maintenance budget: No changes anticipated. X❑ Annual operations budget —other line items: No changes anticipated. Minimal operational cost increase from depreciation expense. ❑X Long-term maintenance costs: Structure has been maintained as a rental house; similar maintenance level will continue. ❑ Other: NA ❑X Natural Resources Management Summary: Consult with Natural Resources Management regarding changes to landscape and surrounding property. ❑X Environmental Sustainability and Climate Change Resilience Summary: Incorporate opportunities to increase environmental sustainability in the project design. ❑X Access and Inclusion Summary: Requirements for ADA compliance and accommodations for Universal Access and equitable access will be developed with the project design. Details: X❑ ADA Transition Plan date: Former private residence was not reviewed as part of the ADA Transition Plan process. ❑ Actions required by ADA Transition Plan: NA X❑ Universal Access recommendations: Pending X❑ Inclusion recommendations: Pending ❑X Public Engagement — Not Applicable ❑X Communications and Marketing Summary: Signage and other communication to indicate the office location and available services will be needed. ❑X Recreation Programming —Not Applicable Compliance and Permitting Reviews ❑X Environmental Regulations — Not applicable with interior renovations Update: October 25, 2022 ❑X Building Regulations Summary: Project will comply with all applicable building codes and regulations. ❑X Grant Compliance ❑ There are no grant agreements related to this asset X❑ Proposed project complies with grant agreements. Project does not negatively impact the grant purpose to provide outdoor recreation. ❑ Further review with granting agencies is required. NA ❑X Other Property Restrictions X❑ There are no known property restrictions or encumbrances related to this asset ❑ Proposed project complies with documented property restrictions or encumbrances. NA ❑ Communication with easement holder or other entity is required. NA ❑X Standards and Practices The project shall comply with the following standards and practices (check all that apply and provide detail as needed): X❑ National standards (CAPRA): 7.5.2 Preventative Maintenance Plan: There shall be a comprehensive preventative maintenance plan to provide periodic, scheduled inspections, assessment and repair, and replacement of infrastructure, systems and assets. This includes certifying, checking or testing for optimum operation based on applicable industry standards, local guidelines, city requirements and/or manufacturer's recommendation for maintenance and replacement of parks, with the intent to ensure that park assets are maintained for optimum use and safety and have the ability to reach or extend its full life cycle and expected return on investment. (CAPRA, 2014) ❑X The Secretary of the Interior's Standards for Rehabilitation: "Rehabilitation" is defined as "the process of returning a property to a state of utility, through repair or alteration, which makes possible an efficient contemporary use while preserving those portions and features of the property which are significant to its historic, architectural, and cultural values." https://www.ni)s.gov/tps/standards/rehabilitation/rehab/stand.htm Planning Background ❑X 5-Year Park Statistics — Not applicable ❑X Planning History X❑ Park Vision/Rec Plan: MANAGE ASSETS AND INFRASTRUCTURE: Sustainably reinvest in existing assets and infrastructure, make new investments when supported by fiscal resources, recreational trends, public engagement, and usage data. (OCPR, 2/1/2018) ❑X Historical Significance The house was constructed ca 1920s and is likely to be considered historically significant. Analysis is underway and consultation with Oakland County historical architect will ensure any significant features are managed appropriately. ❑ The asset is not considered historically significant X❑ Historical Significance Evaluation has been completed and is attached. See Appendix A and Appendix B. Update: October 25, 2022 X❑ The asset is considered historically significant, and evaluation has resulted in the following recommendations: The structure is an excellent candidate for adaptive reuse as office space, but care must be taken to maintain the existing historically significant elements including the fireplace, the ornate hardware, the hand-hewn beams and the basic layout of the building. It is suggested that resources such as old photographs of the estate be displayed in appropriate places in the structure to help to convey its historical significance. See Appendix A and Appendix B. ❑X Public Engagement History X❑ 2017 Oakland County Needs Assessment Survey: Respondents to the 2017 survey were supportive of investing tax dollars to "fix up and repair roads and parking lots". They were asked to indicate how supportive they would be of having Oakland County Parks and Recreation use their tax dollars to fund 18 different investments. Based on the sum of "very supportive" and "somewhat supportive" responses the four most supportive investments were: fix up and repair older structures and playgrounds (76%), fix up and repair roads and parking lots (75%), make facilities accessible for persons of all abilities (68%), and new trails and boardwalks (67%). Respondents were then asked to indicate which four actions would they be most willing to fund with their tax dollars. Based on the sum of respondents' top four choices, the three most supported investments were: fix up and repair older structures and playgrounds (35%), fix up and repair roads and parking lots (31%), and new trails and boardwalks (29%). (ETC, September 2017) ❑ Park or Facility -Specific Public Engagement: NA ❑ Project -Specific Public Engagement: NA ❑X Other Service Providers — Not applicable References CAPRA. (2014). Commission for Accreditation of Park and Recreation Agencies National Accreditation Standards. Washington DC: National Recreation and Parks Association. ETC. (September 2017). Oakland County Parks and Recreation Community Needs Assessment Survey. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2/1/2018). 5-Year Parks and Recreation Master Plan 2018-2022. Waterford MI: Oakland County Parks and Recreation Commission. OCPR. (2021). Approved FY2022-FY2026Asset Management Plans. Waterford MI: Oakland County Parks and Recreation Commission. Update: October 25, 2022 Appendix A —Historical Evaluation Addison House Year Event Documentation Construction began on the estate — Records and photos suggest the manor Numerous primary 1927 house was built first and then the out buildings. sources An article described a trip to the 'fine new estate of Lawrence Buhl" — It described 'coming first to the tenant or farmer's house and back of that Detroit Free Press - 1928 the garage and barn structures, which are only partially finished." This October 21, 1928 suggests the Addison house had not been built yet since the 'farmer's house' was most likely the old Snyder house which should still have been there at the time. The WPA rural inventory of the house included these characteristics: • Dimensions of 28' by 40' with a 14 foot enclosed porch on the north side. • Built in 1928 • Concrete foundation • Gable roof with wood shingles • Walls of concrete block • Full finished basement • Heated by coal furnace • Partial plumbing 1937 • 1 % stories with 7 rooms WPA Rural Inventory • Hardwood floors • Interior of plaster, decorated pine trim • Electric lighting • Good condition One other structure was listed with the house: a 51 X 28 garage made of concrete blocks. It is unclear where this structure was. Questions include: could it have been to the east of the house down the road where a similar structure appears on the 1940 and 1963 aerial photos? If so, it was a considerable distance from the house? Was it demolished at some time? NOTE: Either the dimensions or the orientation of the house in the rural inventory seem to be incorrect. An article describing the estate referred to the Addison House as the 'superintendent's cottage' in one instance and the "superintendent's Oxford Leader — 1968 house' in another. This likely reflects its usage during the time the estate November 28, 1968 was Tudor Hills An article describing the sale of the estate to OCPR referred to the Addison Oxford Leader —January 1969 House as a 'caretaker's cottage.' 23, 1969 Update: October 25, 2022 Comments on structural elements of the house: Hand-hewn beams on the north side of the house which are part of the small addition: These are very similar to the type of beams used throughout the house and on the pool house. Ornate hardware on the shutters: This is similar to hardware found in and on the mansion. T. Conclusions regarding the construction date of the house: • The structure was built in 1928 following the construction of the mansion itself. Conclusions regarding the historical significance of the house: • The structure was an integral part of an estate that reflected a significant historical trend in Oakland County during the 1920s: the purchase of farm land in rural sections of the county by wealthy Detroit industrialists and the development of sprawling, formal estates on the land. Update: October 25, 2022 • The estate itself was developed by Lawrence Buhl, a prominent Detroiter involved in an expansive hardware business, banking, aviation and real estate. Buhl played a significant role in the growth of Detroit from 1910 until his death in 1956. • The structure is a classic example of a gatehouse/manager's house which was an integral part of a Tudor estate. Its structural features echoed those of the Buhl mansion including a fireplace of repurposed brick, hand-hewn beams and distinctive hardware. These similarities make it highly likely that it was also designed by the prominent architect, Robert O. Derrick. Submitted by: Carol Bacak-Egbo, Oakland County Parks Historian 7/26/2022 Appendix B — Historical Significance Is the asset more than 50 years old? Yes ❑X No ❑ If the asset is more than 50 years old, answer the following questions to determine if it is historically significant. If one or more of the criteria below is checked, the asset is considered historically significant. Criterion A. Is the asset potentially associated with a pattern of events or a historic trend that made a significant contribution to the development of a community? Yes ❑X No ❑ Details: The structure was an integral part of an estate that reflected a significant historical trend in Oakland County during the 1920s: the purchase of farmland in rural sections of the county by wealthy Detroit industrialists and the development of sprawling, formal estates on the land. The majority of these estates that still exist are in private hands where they cannot be enjoyed by the public. Criterion B. Can the asset be associated with individuals whose specific contributions to history can be identified or documented? Yes ❑x No ❑ Details: The estate was developed by Lawrence Buhl, a prominent Detroiter involved in an expansive hardware business, banking, aviation and real estate. Buhl played a significant role in the growth of Detroit from 1910 until his death in 1956. His family, beginning with his grandfather Christian Buhl, was an integral part of the growth of the city beginning in the 1830s. Criterion C. Does the asset embody distinctive characteristics of a type, period, or method of construction? Yes ❑X No ❑ Details: The structure is a classic example of a gatehouse/manager's house which was an integral part of a Tudor estate. Its structural features echoed those of the Buhl mansion including a fireplace of repurposed brick, hand-hewn beams and distinctive hardware. These similarities make it highly likely that, like the mansion itself, it was designed by the prominent architect, Robert O. Derrick. Criterion D. Does the asset have, or did it formerly have, information to contribute to our understanding of human history or prehistory? Yes ❑ No ❑x Details: Not Applicable Is the asset historically significant? (is one or more criterion checked?) Yes x❑ No ❑ If the asset is historically significant, does the asset have the ability to convey its historical significance? Yes X❑ No ❑ Most of the original structural elements that make the building distinctive and historically significant are still in place. They are clearly visible and have not been modified. Therefore, its historic integrity has been retained. Update: October 25, 2022 PLANNING REVIE Park House Conversion to Park CIA Recommendations regarding historical aspects of asset: The structure is an excellent candidate for adaptive reuse as office space, but care must be taken to maintain the existing historically significant elements including the fireplace, the ornate hardware, the hand-hewn beams and the basic layout of the building. It is suggested that resources such as old photographs of the estate be displayed in appropriate places in the structure to help to convey its historical significance. Reviewer: Carol Bacak-Egbo, Historian, 10/23/2020 Update: October 25, 2022 QUOTE PQ-00003604 Addison Oaks Office Conversion Date: September 21, 2022 Attn: Andy Krumwiede CUSTOMER Oakland County Parks And Recreation 2800 Watkins Lake Road Waterford, MI 48328 1801 Howard Street Detroit Mi 48216 313-230-0800 www.teamallied.com LOCATION OF WORK Addison Oaks 1480 W Romeo Leonard MI 48367 Leonard, MI 48367 SCOPE OF WORK Demo/Ground Repair: Remove old contact station to grade. Rough grade included. Remove existing front entry landing and steps. Remove existing 1 st fl foyer tile. Remove CMU opening - 3' Remove CMU opening - 1' 5" Remove Door and frame Remove Gypsum wall Remove Electrical panel *Not included: Demo of cabinets (customer walks to keep, noted on walk through) + Demo of plumbing fixtures (customer indicated work already completed) Total: $20,766.98 Concrete: Provide and install concrete entry door pad w/ foundation footing (includes a 42" foundation with resteel) Total: $9,726.98 Aluminum: Provide and install (1) aluminum ADA compliant wheelchair ramp that will be approximately 36"W x 501 with one approximately 48"x48" landing in the middle Ramp will have 6001b capacity and will have slope not to exceed 1:12 Ramp will have handrail along all open sides that will be between 34" - 38" above ramp surface Ramp will be constructed with adjustable legs for adjustment during installation (ground penetration not included if required) Footings or concrete pad if required not included in this proposal PQ-00003604—Oakland County Parks And Recreation —Addison Oaks—Bid-4475— Page 1 of 3 Total: $24,510.98 Finishes: Provide and install new foyer tile flush with existing hardwood floor Paint front door Perform spot patching of walls for minor damage. Include capping two spots of demoed walls (no paint) Patch in hardwood floor where wall is removed from hallway to kitchen with raw hard wood flooring and transition. Provide and install new ADA compliant door handle and hardware Total: $14,580.37 Mechanical/Plumbing: Relocate existing where wall demo to occur Total: $1,800.00 Electrical: Demo or move power located in walls to be removed Add (3) new data ports (location TBD) Upgrade existing service from 100amp to 200amp Bore (2) conduits, (1) 1" and (1) 2" from main office building for power and data Permit Included Total: $31,345.73 Alternate: Install new 100amp panel with 30 spaces and use existing power. Get rid of 2" bore for power from main building (Deduct $6,785 from total) Paving/Tree Removal/Soil Erosion Control: Fine grade and compact sub grade Provide and install 2" of #4EML leveling course asphalt material and compact Apply tack coat for adhesion Provide and install 1.5" of #5EML wearing course asphalt and compact Layout and install striping as shown on plans Provide and install (2) bumper blocks Provide and install 8" of 21AA crushed concrete aggregate under standard duty (1600 SF) Install soil erosion and control measures Remove 2 EA trees and 1 EA bush Total: $50,773.96 PQ-00003604—Oakland County Parks And Recreation —Addison Oaks—Bid-4475— Page 2 of 3 Dumpster: $1500 Permit/Bond: $3000 Total: $158,005.00 Alternate 1 (LVP flooring): $3,000.00 TERMS (Net 30) Price is firm / fixed A firm fixed price is a fixed price agreed upon by both parties for the scope of work outlined in the proposal. Pricing is subject to change with a change in scope of work, delays out of control of the contractor or other such items that change the fundamental direction, scope and ability to complete such work. If you should have any questions, please feel free to call or email me. Sincerely, Logan Ziegler Iziegler@teamallied.com TO ACCEPT THIS PROPOSAL, please sign, date and return it, or you can forward an updated purchase order or work order. CUSTOMER APPROVAL: Printed Name: Date: PQ-00003604—Oakland County Parks And Recreation —Addison Oaks—Bid-4475— Page 3 of 3 From: Loaan Ziealer To: Adams. Mark ] Cc: Kyle Alvis Subject: RE: Addison Oaks Office Conversion Bid - Allied Building Services Date: Tuesday, October 11, 2022 2:12:32 PM Attachments: imaoe001.Dno CAUTION: This message is from a sender outside of the Oakland County organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon Mark, I have reviewed this with our internal team, and Allied is on board to complete the below outlined reduced scope for a total of $51,374.00 Logan Ziegler Project Manager Allied Building Service Iziegler0teamallied.com 734-405-9593 From: Adams, Mark J <adamsmaj@oakgov.com> Sent: Monday, October 10, 2022 9:45 AM To: Logan Ziegler <Iziegler@teamallied.com> Cc: Kyle Alvis <kalvis@teamallied.com> Subject: RE: Addison Oaks Office Conversion Bid - Allied Building Services Hi Logan, Unfortunately we are over budget for this project as we originally allocated $75k for the office conversion. We would like to reduce the scope for the current project to fit the budget and then address the remaining scope items at a later date. Per your bid breakdown, we would like to propose Allied complete the following: • Demolition: $20,766.98 ■ Remove old Contact Station ■ Remove existing front entry landing and stairs. ■ Foyer tile and partial interior wall demolition. • Concrete: $9,726.98 ■ New, ADA-compliant concrete landing and stairs. • Interior Patching and Repairs: $14,580.37 ■ New front entry tile. ■ Paint front door. ■ New ADA compliant front entry door hardware. Patching and repairs to drywall and hardwood flooring. • Mechanical/Plumbing Relocation from interior demolition: $1,800 ■ Relocate in -wall plumbing and mechanical where interior demolition occurs. • Dumpster and Permits: $4,500 • Project Total: $51,374 I will be follow up shortly with a phone call. Thank you. Mark Adams Jr. Architect/Project Manager adamsmai(a)oaka_ ov.com 248-762-3822 [great -Pa s for 6r .at -People Thank you for supporting Oakland County Parks and Recreation since 1966. From: Logan Ziegler <Izieeler(@teamallied.com> Sent: Thursday, September 22, 2022 11:14 AM To: Krumwiede, Andy J <krumwiedea(@oakeov.com> Cc: Adams, Mark J <adamsmai(@oakgov.com>; Kyle Alvis <kalvis(@teamallied.com> Subject: RE: Addison Oaks Office Conversion Bid - Allied Building Services CAUTION: This message is from a sender outside of the Oakland County organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Please see attached quote broken out per scope. Logan Ziegler Project Manager Allied Building Service Iziegler(@teamallied.com 734-405-9593 From: Krumwiede, Andy <krumwiedea(@oakeov.com> Sent: Wednesday, September 21, 2022 3:20 PM To: Kyle Alvis <kalvis(@teamallied.com> Cc: Logan Ziegler <Izieeler(@teamallied.com>; Adams, Mark J <adamsmai(@oakRov.com> Subject: RE: Addison Oaks Office Conversion Bid - Allied Building Services Good Afternoon Kyle and Logan, The pricing on this project came in a little higher than expected and higher than our budget. In CONTRACT PROPOSAL 22 ASH MOTHERS ASPHALT PAYING, INC 20788 Osmus • Farmington Hills, MI 48336 • (248) 476-8254 Fax: (248) 476-9794 Mark Adams Jr. Dame Oakland County Parks Address 2800 Watkins Lake Rd. City. zone s state Waterford, MI 48327 Customer Phone 248-762-3822 Type of Traffic Passenger car ITEMS OF WORK AND SPECIFICATIONS: Date: September 26, 2022 adamsmaj@oakgov.com Jab Name Addison Oaks County Parks (office parking) .lob Address 1450 W. Romeo Rd. City, zone a State Leonard, MI No. s gate of Plans per plan provided Area appro. 178 sq. yds. total (1,600 sq.ft. ) BLANKET CONTRACT #6117 1. Layout and undercut to sub grade level with on site disposal of spoils (dump area) includes stump removal (tree removal by others) 2. Prepare sub grade and install 8" of 21AA crushed concrete as base for paving, graded and compacted in place. 3. Layout and pave with 3.5" of hot mix asphalt per plan. (note: 4ELM and 5ELM will not likely be available due to limited quantity necessary we will substitute with 4E1 and 5E1) Each layer compacted in place. Abut existing asphalt evenly. (saw cut edges/ no overlapping joint.) Striping by others Bumper blocks by others. Restoration by others. We offer to furnish the necessary labor and materials to do the above work in accordance with the above specifications for the sum of SEVENTEEN THOUSAND EIGHT HUNDRED ---------------- Dollars. ($ 17,800.00 ) Y or at a unit price of $ 100.00 PER SQ.YD. Payment to be made as follows NET 30 DAYS EACH INVOICE Prices subject to availability of material and cost increases of asphalt mix after ` of this contract. All material is guaranteed to be as specified. All work to be completed in a Authorized workmanlike manner according to standard practices. Any alteration or devia- Signature: hon from above specifications involving extra costs will be executed only upon Daniel A. Sushart wnuen orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our con- Note: This proposal may be trol Owner to carry fire, tomado and other necessary insurance. Our workers withdrawn by us if not accepted within days. are Cully covered by Workmen's Compensation Insurance. ACCEPTED. The above prices, specifications and conditions are satisfactory and are hefeby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Signature: Date: Please sign and return white copy upon acceptance. Work will not be started without completed agreement, ADD Office Conversion September 06, 2022 O�AKLAND COUNTY PARKS ADDISON OAKS COUNTY PARK OFFICE CONVERSION On behalf of Oakland County Parks and Recreation Commission (OCPR) TITLE PAGE Page 1 ADD Office Conversion September 06, 2022 TITLE PAGE Page 2 ADD Office Conversion September 06, 2022 TABLE OF CONTENTS DIVISION TITLE DIVISION 1 - GENERAL REQUIREMENTS 1.0---------------- DEFINITIONS -------------------------------------------- 2.0---------------- SUMMARY ------------------------------------------------ 3.0 ---------------- CONTRACT MODIFICATIONS ---------------------- 4.0---------------- PAYMENT PROCEDURES --------------------------- 5.0---------------- PROJECT MANAGEMENT & COORDINATION 6.0---------------- QUALITY -------------------------------------------------- 7.0---------------- TEMPORARY FACILITIES --------------------------- 8.0---------------- PRODUCT REQUIREMENTS ----------------------- 9.0---------------- EXECUTION --------------------------------------------- 10.0-------------- CLOSEOUT ---------------------------------------------- DRAWINGS OCPR ADD Office Conversion Dwgs PAGE page 3 page 4 page 6 page 9 page 12 page 16 page 20 page 23 page 25 page 28 GENERAL REQUIREMENTS — 1.0 Page 3 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 1 DEFINTIONS "Approved": When used to convey Contract Administrator (CA) action on Contractor's submittals, applications, and requests, "approved" is limited to the CA duties and responsibilities as stated in the Conditions of the Contract. "Basis -of -Design Product Specification": Where a specific manufacturer's product is named and accompanied by the words "basis of design," including make or model number or other designation, to establish the significant qualities related to type, function, dimension, in-service performance, physical properties, appearance, and other characteristics for purposes of evaluating comparable products of other named manufacturers. "Comparable Product": Product that is demonstrated and approved through submittal process, or where indicated as a product substitution, to have the indicated qualities related to type, function, dimension, in- service performance, physical properties, appearance, and other characteristics that equal or exceed those of specified product. "Contract Administrator (CA)": The Oakland County Parks & Recreation Commission's Executive Director or his designee. "Directed": A command or instruction by the CA. Other terms including "requested," "authorized," "selected," "approved," "required," and "permitted" have the same meaning as "directed." "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations. "Indicated": Requirements expressed by graphic representations or in written form on Drawings, in Specifications, and in other Contract Documents. Other terms including "shown," "noted," "scheduled," and "specified" have the same meaning as "indicated." "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations. "Manufacturer's Warranty": Preprinted written warranty published by individual manufacturer for a particular product and specifically endorsed by manufacturer to the County. "Named Products": Items identified by manufacturer's product name, including make or model number or other designation shown or listed in manufacturer's published product literature that is current as of date of the Contract Documents. "Product": When referring to products, whether purchased for Project or taken from previously purchased stock. The term "product" includes the terms "materials," "equipment," "system," and terms of similar intent. "Project Manual": Refers to the specifications and drawings. "Project Site": Space available for performing construction activities. as defined by the CA. The "Project Site" may or may not be identical with the description of the land on which Project is to be built or shown on the Project Drawings. "Provide": Furnish and install, complete and ready for the intended use. "Regulations": Laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, and rules, conventions, and agreements within the construction industry that control performance of the Work. "Special Warranty": Written warranty required by or incorporated into the Contract Documents, either to extend time limit provided by manufacturer's warranty or to provide more rights for County. GENERAL REQUIREMENTS — 1.0 Page 4 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS - 1.0 Page 5 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 2 SUMMARY 2.1 SPECIFICATIONS 2.1.1 The Specifications, Drawings and Directions as set forth are intended to cooperate and agree, and they shall be interpreted so that Work exhibited in the Drawings and not mentioned in the Specifications, or vice versa, shall be included the same as if it was mentioned in the specifications. 2.1.2 Technical Specifications and Drawings are to be equal in authority and priority. Should they disagree in themselves, or with each other, proposals shall be based on the most expensive combination of quality and quantity of Work indicated. 2.1.3 The appropriate method of performing the Work, in the event of the above -mentioned disagreements, shall be determined by the CA. 2.1.4 Figures take precedence over scale measurements. 2.1.5 Large-scale details take precedence over small scale details. 2.1.6 Architectural drawings take precedence in regard to dimensions when in conflict with mechanical and structural drawings. 2.1.7 Specifically titled drawings and sections of the Specifications take precedence for their respective portions of the Work over indication of the items in a collateral way. 2.1.8 Existing conditions take precedence over Drawings and Specifications. 2.2 SPECIFICATION FORMATS 2.2.1 Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC's "MasterFormat" numbering system. 2.2.2 Section Identification: The Specifications use Section numbers and titles to help cross- referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents. 2.2.3 Sections in Division 1 govern the execution of the Work of all Sections in the Specifications. 2.3 SPECIFICATION CONVENTIONS 2.3.1 Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 2.3.1.1 Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates. GENERAL REQUIREMENTS — 2.0 Page 6 ADD Office Conversion September 06, 2022 2.3.1.2 Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted. 2.3.1.3 As it relates to Specifications only, The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 2.4 WORK COVERED 2.4.1 Refer to Solicitation 2.5 WORK UNDER OTHER CONTRACTS Contractor will cooperate fully with other contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. The contractor will coordinate the Work of this Contract with work performed under separate contracts. 2.6 USE OF PREMISES 2.6.1 Contractor shall have limited use of premises for construction operations as indicated and designated by the CA. 2.6.2 Contractor shall limit use of premises to work in areas as indicated by the CA. Contractor will not disturb portions of Project site beyond areas indicated by the CA. 2.6.3 The County shall be allowed to occupy Project site and Contractor shall allow use by the public where use does not conflict with construction operations. 2.6.4 Driveways and Entrances: Contractor will keep driveways, parking areas, loading areas, and entrances serving premises clear and available to CA's, patrons, and emergency vehicles at all times. Contractor will not use these areas for parking or storage of materials, unless expressly authorized by CA. 2.6.5 Storage: Contractor shall store all apparatuses, materials, supplies and equipment, pursuant to instructions of the CA. All apparatuses, materials, supplies and equipment shall be stored in a secure and orderly fashion at the site of the Work so as not to unduly interfere with the progress of the Work or the work of any other Contractors. 2.7 WORK RESTRICTIONS 2.7.1 On -Site Work Hours: Work shall be generally performed during normal business working hours of 7:30 a.m. to 5:30 p.m., Monday through Friday, except otherwise indicated. 2.7.2 Weekend and Holiday Hours: Saturdays: 8:30 a.m. to 4:30 p.m. Sundays: No work allowed Holidays: No work allowed without prior authorization GENERAL REQUIREMENTS — 2.0 Page 7 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 3 CONTRACT MODIFICATION 3.1 MINOR CHANGES IN THE WORK When a Minor Change becomes necessary, the CA will issue through Contractor's Construction Manager supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time. 3.2 OTHER CHANGES IN THE WORK 3.2.1 Should Contractor encounter conditions below the surface of the ground that are in variance with the conditions indicated by the Drawings and Specifications, the Contract sum shall be equitably adjusted upon claims by made within ten (10) working days after the first observance of the variant condition. 3.2.2 As with all changes, no additional Work or Change shall be authorized except upon the written approval of the CA 3.3 CHANGES AND ALLOWANCES: 3.3.1 The Contractor is allowed a percentage to be added to the items of "Cost" to cover superintendence, use of ordinary tools, bonds, overhead expense and profit. For changes of or over $1,000.00, the contractor is allowed a not to exceed fee of 20 percent for services performed by his/her own forces and a not to exceed fee of 10 percent for work performed by Subcontractors. For changes less than $1,000.00, the Contractor is allowed a fee of 25 percent for services performed by his/her own forces and a fee of 15 percent for work performed by Subcontractors. 3.3.2 Bulletins (CA -Initiated): When appropriate, the CA will issue a detailed description of proposed changes in the Work in the form of a Bulletin that may require additions or deductions to the Contract Sum or the Contract Time. The description will include supplemental or revised Drawings and Specifications when necessary 3.3.3 All changes initiated by Bulletin shall be performed under the conditions of the original Contract. 3.3.4 Bulletin's issued by the CA are for information only. Contractor shall not consider them instructions either to stop work in progress or to execute the proposed change. 3.3.5 The value of the change of Work shall be determined in one or more of the following ways: • By lump sum Change Estimates • By Contract Unit Price Changes Estimates or subsequently agree upon Unit Prices. • By Cost and Percentage or by Cost and Fixed Fee. 3.3.6 Upon agreeing on one of the above valuations, the Contractor shall, as soon as possible, submit a quotation estimating cost adjustments (Change Estimate), to the Contract Sum and the Contract Time. Change Estimates must include: • Change Estimate shall include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. GENERAL REQUIREMENTS — 3.0 Page 8 ADD Office Conversion September 06, 2022 • Change Estimates shall also delineate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts (equipment rentals must have an individual cost in excess of $500.00). • Change Estimates shall include costs of labor and supervision directly attributable to the change. • Change Estimates shall Include all insurances, bonds and allowances. • Changes Estimates shall include an updated Contractor's Construction Schedule that indicates the effect of the change. 3.3.7 Change Estimates (Contractor -Initiated): If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a Change Estimate to the CA. Contractor Initiated Change Estimates Shall Include: • Change Estimates shall include a statement outlining reasons for the change and the effect of the change on the Work. • Change Estimates shall include a complete description of the proposed change. • Change Estimates shall indicate the effect of the proposed change on the Contract Sum and the Contract Time. 3.3.8 Value of a Change Estimate shall be determined in the same manner and form as a County Initiated Bulletin (Change Order). 3.3.9 Contractor agrees that all Change Orders will comply with CSI Section One "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified. 3.3.10 In the case of Contractor Initiated Change Order, the Contractor shall supply the necessary form. 3.4 ALLOWANCES ADJUSTMENTS 3.4.1 To adjust allowance amounts, each Change Order proposal shall be based on the difference between purchase amount and the allowance, multiplied by the final measurement of work -in - place. 3.4.2 Change Order shall include installation costs in purchase amount only where indicated as part of the allowance. 3.4.3 If requested, Contractor shall prepare an explanation and documentation to substantiate distribution of overhead costs and other margins claimed. 3.4.4 If requested, Contractor shall submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit -cost allowances. 3.4.5 CA reserves the right to establish the quantity of work -in -place by independent quantity survey, measure, or count. 3.4.6 Contractor shall submit claims within 10 working days for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the Purchase Order amount or Contractor's handling, labor, installation, overhead, and profit. GENERAL REQUIREMENTS — 3.0 Page 9 ADD Office Conversion September 06, 2022 3.5 CHANGE ORDER PROCEDURES 3.5.1 On CA approval of a Change Estimate, the CA will issue a Change Order for signatures Contract Administrator and Contractor. 3.5.2 The CA will submit the approved Change Estimate to the Oakland County Purchasing Department for issuance of a formal Change Order. 3.5.3 The Contractor shall proceed with approved Change Order, by the CA without delay to the Contractors Construction Schedule. 3.6 CONSTRUCTION CHANGE DIRECTIVE 3.6.1 Construction Change Directive: CA may issue a written Construction Change Directive instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 3.6.2 A Construction Change Directive will contain a complete description of the change in the Work. It will also designate the method to be followed to determine change in the Contract Sum or the Contract Time. 3.6.3 Documentation: Contractor shall maintain daily detailed records on a time and material basis of work required by a Construction Change Directive. 3.6.4 Daily Records shall be initialed and dated by the Contractor and the CA. 3.6.5 After completion of a change, Contractor shall submit an itemized Change Estimate and include supporting data necessary to substantiate cost and time adjustments to the Contract. GENERAL REQUIREMENTS - 3.0 Page 10 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 4 PAYMENT PROCEDURES 4.1 SCHEDULE OF VALUES 4.1.1 A schedule of values is a statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 4.1.2 Contractor will coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule. This will include: • Correlating line items in the Schedule of Values with other required administrative forms and schedules. • Submitting the Schedule of Values per AIA Document G703 Continuation Sheet or similar, to the CA at earliest possible date but no later than 10 working days after execution of the Contract. 4.2 FORM AND CONTACT: Contractor shall use the Project Manual table of contents as a guide to establish line items for the Schedule of Values and will provide at least one line item for each Specification Section. In addition, Contractor will: 4.2.1 Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. 4.2.2 Provide a separate line item in the Schedule of Values for General Contract Conditions 4.2.3 Round amounts to nearest whole dollar; total shall equal the Contract Sum. 4.2.4 Retain first subparagraph and associated subparagraph below. Strengthen provisions below to protect against undue front-end loading if required. 4.3 ALLOWANCES: Contractor will provide a separate line item in the Schedule of Values for each allowance. 4.4 CHANGE ORDERS: Contractor will provide a separate line item in the Schedule of Values for each Change Order when Change Orders or Construction Change Directives result in a change in the Contract Sum. 4.5 APPLICATIONS FOR PAYMENT 4.5.1 Each Application for Payment shall be consistent with previous applications and payments as certified by the CA. 4.5.2 RETAINAGE: the CA will make partial payments on account of the amount due the Contractor as the Work progresses, upon application by the Contractor based on the Contractor's schedule of values, provided, however that none of the said partial payments shall exceed ninety (90) percent of the value of labor, materials and supplies furnished and incorporated in the Work and materials suitably stored at the site by the Contractor at the time of application. 4.5.3 The CA may at any time after Fifty (50) percent of the Work has been completed, finds that satisfactory progress is being made and with written consent of surety, recommend that a partial payments may be made up to a maximum ninety-five (95) percent. GENERAL REQUIREMENTS — 4.0 Page 11 ADD Office Conversion September 06, 2022 4.5.4 The date for each progress payment is indicated in the Oakland County Standard Maintenance Contract. 4.5.5 Contractor shall use AIA Document G702 and AIA Document G703 Continuation Sheets or similar, as form for Applications for Payment. 4.5.6 Contractor shall complete every entry on each AIA form, have the forms notarized and executed by a person authorized to sign legal documents on behalf of Contractor. The CA will return incomplete applications without action. 4.5.6.1 Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made. 4.5.6.2 Contractor shall submit 1 signed and notarized original and 2 copies of each Application for Payment to the CA. One copy shall include waivers of lien and similar attachments when appropriate. 4.5.6.3 Contractor will transmit each copy with a transmittal form listing attachments and recording appropriate information about application. 4.5.7 With each Application for Payment, Contractor shall submit waivers of mechanic's liens from subcontractors, sub -subcontractors, and suppliers for construction period covered by the previous application. 4.5.8 Contractor will also submit partial waivers on each item for amount requested in previous application, after deduction for retainage. 4.5.9 The following administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following, when applicable: • List of subcontractors. • Schedule of Values. • Contractor's Construction Schedule (preliminary if not final). • Submittals Schedule (preliminary if not final). • List of Contractor's staff assignments. 4.5.10 After issuing the Certificate of Substantial Completion, Contractor shall submit to CA an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 4.5.11 Application for Payment shall Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 4.5.12 Application shall reflect Certificates of Partial Substantial Completion issued previously for County occupancy of designated portions of the Work. 4.5.13 Contractor will submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: • Evidence of completion of Project closeout requirements. • Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. • Updated final statement, accounting for final changes to the Contract Sum. • Contractor's Affidavit of Payment of Debts and Claims. GENERAL REQUIREMENTS — 4.0 Page 12 ADD Office Conversion September 06, 2022 • Contractor's Affidavit of Release of Liens. • Consent of Surety to Final Payment, where applicable. • Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. • Any additional documentation that the CA deems necessary. GENERAL REQUIREMENTS - 4.0 Page 13 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS PROJECT MANAGEMENT 5.1 COORDINATION AND CONSERVATION 5.1.1 Contractor will coordinate all construction operations to ensure efficient and orderly installation of each part of the Work. 5.1.2 Contractor will coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: • Preparation of Contractor's Construction Schedule. • Preparation of the Schedule of Values. • Installation and removal of temporary facilities and controls. • Delivery and processing of submittals. • Pay Request and Waivers. • Progress meetings. • Project closeout activities. 5.1.3 Contractor will coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. 5.1.4 Within 10 days of the execution of the contract or at the County's scheduled Pre -Construction Meeting, which ever is shorter, Contractor shall submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. This document should: • Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers and e- mail addresses. • Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project. 5.1.5 Contractor shall post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 5.2 REQUEST FOR INTERPRETATION 5.2.1 A Request for Interpretation (RFI) is a request from the Contractor seeking interpretation or clarification of the Contract Documents by County. 5.2.2 Contractor shall prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. 5.2.3 Contractor will, immediately upon discovery of the need for interpretation of the Contract Documents, shall prepare and submit an RFI in the form specified. 5.2.4 Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors. 5.2.5 Contractor will refrain from submitting unnecessary or frivolous RFIs. GENERAL REQUIREMENTS — 5.0 Page 14 ADD Office Conversion September 06, 2022 5.2.6 RFIs shall include a detailed, legible description of item needing interpretation, substantially similar to the CSI `RFI Request Form'. 5.2.7 Software -generated forms are permitted so long as the forms substantially the same content as indicated above. 5.2.8 The CA will review each RFI, determine the appropriate action, and return it. Unless otherwise agrees, Contractor will allow 5 working days for the CA's to respond to each RFI. 5.2.9 Once CA has informed the Contractor of the appropriate action, Contractor shall update the RFI log and immediately distribute the RFI response to affected parties. 5.2.10 Contractor shall review County's response and notify CA within 2 working days if Contractor disagrees with response. 5.3 SUBMITTALS & SHOP DRAWINGS 5.3.1 Submittals and Shop Drawings: Contractor shall promptly submit, without causing delay in construction, all required submittals & shop drawings as specified per each section of the specifications. 5.3.2 With each required submittal, the Contractor shall use the CSI Form 12.1A Submittal Transmittal or equivalent as approved by the CA. 5.3.3 Contractor shall submit (1) reproducible set and (3) copies (photocopy or bluelines) to the CA for review, which shall include: • County's job number • Contractor's job Number • Date of submission • Indicate submission number (first, second or third etc) • Division & Section identification • Where applicable, Licensed Michigan Professional Seal, ie engineer, architect etc. • Contractors indication of conformance. 5.3.4 Prior to submission, Contractor shall thoroughly check the shop drawings and schedules to be assured of their conformance to the Contract Documents. 5.3.5 Contractor shall be responsible for any and all errors or omissions in such shop drawings and/or schedules. 5.3.6 The CA shall have (10) working days to review and respond to submittals. 5.3.7 No extension of Contract Time will be authorized because submittals were not submitted enough in advance to permit processing, including re -submittals. 5.3.8 Contractor will furnish copies of final approved submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Distribution should be shown on transmittal forms. 5.3.9 Approval of such shop drawings and/or schedules shall not relieve the Contractor from responsibility for deviations from the Contract Documents, unless the Contractor has in writing approval of such deviations from the CA. GENERAL REQUIREMENTS — 5.0 Page 15 ADD Office Conversion September 06, 2022 5.3.10 Approval shall not relieve the contractor of errors and/or omissions for proper fit and appearance or give the Contractor the right of any additional money. 5.3.11 No work, fabrication or other shall be completed prior to approval of shop drawings and/or schedules. 5.3.12 Contractor shall bear all responsibility for work, fabrication and other construction completed prior to approval of shop drawings and/or schedules. 5.4 SAMPLES 5.4.1 Contractor will submit samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed. 5.4.2 Contractor shall transmit Samples that contain multiple, related components such as accessories together in one submittal package. 5.4.3 Identification: Attach label on unexposed side of Samples that includes the following: • Revise list below to suit Project. • Generic description of Sample. • Product name and name of manufacturer. • Sample source. • Number and title of appropriate Specification Section. 5.3.13 Contractor shall maintain sets of approved Samples at Project site, available for quality -control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set. 5.3.14 Contractor shall submit to CA manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available. 5.4 PROJECT MEETINGS 5.4.1 Contractor shall schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 5.4.2 Contractor shall inform participants and others involved, and individuals whose presence is required, of date and time of each meeting, including notifying CA of scheduled meeting dates and times. 5.4.3 Contractor shall prepare and distribute a meeting agenda to all invited attendees 48 hours before meeting, when possible. 5.4.4 Contractor shall record significant discussions and agreements achieved and distribute the meeting minutes to everyone concerned, including the CA, within 5 working days of the meeting. 5.5 PRECONSTRUCTION MEETING 5.5.1 The CA shall schedule a preconstruction conference before starting construction, at a time convenient to CAs. 5.5.2 The CA shall hold the conference at Project site or another convenient location and conduct the meeting to review responsibilities, personnel assignments, project coordination and access. GENERAL REQUIREMENTS — 5.0 Page 16 ADD Office Conversion September 06, 2022 5.5.3 Attendees at this conference shall be Authorized representatives of CA, such as the Contract Administrator, Project Manager and/or Consultants, Contractors, major subcontractors, and other concerned parties. 5.5.4 All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work 5.5.5 At the Preconstruction Conference, participants shall discuss items of significance that could affect progress. 5.5.6 CA shall record and distribute meeting minutes. 5.6 PRE-INSTALLATION/COORDINATION MEETINGS 5.6.1 If necessary, Contractor shall conduct a pre -installation meeting at Project site before each construction activity that requires coordination with other construction. 5.6.2 Attendees at this conference shall be installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. 5.6.3 Contractor will advise the CA of scheduled meeting dates. 5.6.4 Contractor shall prepare and distribute a meeting agenda to all invited attendees 48 hours before meeting, when possible. 5.6.5 Contractor shall record significant discussions and agreements achieved and distribute the meeting minutes to everyone concerned, including the CA, within 5 working days of the meeting. 5.6.6 Contractor will not proceed with installation if the conference cannot be successfully concluded. Contractor will Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date 5.7 PROGRESS MEETINGS 5.7.1 When so directed by the CA, the Contractor shall schedule and conduct regular progress meetings at a convenient location at a date and time convenient for the CA. 5.7.2 At progress meetings, it is anticipated that the parties will review and correct or approve minutes of previous progress meetings, review other items of significance that could affect progress, and other relevant topics. 5.7.3 The Contractor shall record and distribute the meeting minutes of progress meetings when appropriate. GENERAL REQUIREMENTS — 5.0 Page 17 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 6 QUALITY REQUIREMENTS 6.1 GENERALLY Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements. 6.1.1 Specific quality -assurance and -control requirements for individual construction activities are specified in the Sections that specify those activities. 6.1.2 Requirements in those Sections may also cover production of standard products. 6.1.3 Specified tests, inspections, and related actions do not limit Contractor's other quality - assurance and -control procedures that facilitate compliance with the Contract Document requirements. 6.1.4 Requirements for Contractor to provide quality -assurance and -control services required by CA or authorities having jurisdiction are not limited by provisions of this Section. 6.2 DEFINITIONS 6.2.1 Quality -Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and substantiate that proposed construction will comply with requirements. 6.2.2 Quality -Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that actual products incorporated into the Work and completed construction comply with requirements. 6.2.3 Services do not include contract enforcement activities performed by the CA. 6.2.4 Delete first paragraph below if Project does not require mockups. Revise if any mockups are to be constructed at an off -site location. 6.2.5 Preconstruction Testing: Tests and inspections that are performed specifically for the Project before products and materials are incorporated into the Work to verify performance or compliance with specified criteria. 6.2.6 Product Testing: Tests and inspections that are performed by an NRTL, an NVLAP, or a testing agency qualified to conduct product testing and acceptable to authorities having jurisdiction, to establish product performance and compliance with industry standards. 6.2.7 Mockups: Full-size, physical assemblies that are constructed on -site. Mockups are used to verify selections made under sample submittals, to demonstrate aesthetic effects and, where indicated, qualities of materials and execution, and to review construction, coordination, testing, or operation; they are not Samples 6.2.8 Source Quality -Control Testing: Tests and inspections that are performed at the source, i.e., plant, mill, factory, or shop. 6.2.9 Field Quality -Control Testing: Tests and inspections that are performed on -site for installation of the Work and for completed Work. GENERAL REQUIREMENTS — 6.0 Page 18 ADD Office Conversion September 06, 2022 6.2.10 Testing Agency: An entity engaged to perform specific tests, inspections, or both. Testing laboratory shall mean the same as testing agency. 6.2.11 Installer/Applicator/Erector: Contractor or another entity engaged by Contractor as an employee, Subcontractor, or Sub -subcontractor, to perform a particular construction operation, including installation, erection, application, and similar operations. 6.2.12 Experienced: When used with an entity, "experienced" means having successfully completed a minimum of five previous projects similar in size and scope to this Project; being familiar with special requirements indicated; and having complied with requirements of authorities having jurisdiction. 6.3 CONFLICTING REQUIREMENTS 6.3.1 If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, Contractor shall comply with the most stringent requirement. 6.3.2 Contractor shall refer uncertainties and requirements that are different, but apparently equal, to the CA for a decision before proceeding. 6.3.3 Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. 6.4 TESTING 6.4.1 Contractor will furnish the CA with names, addresses, e-mail address and telephone numbers of testing agencies engaged and a description of types of testing and inspecting they are engaged to perform. 6.4.2 Qualification Data: For all tests, Contractor must either use a qualified testing agency listed below or another agency approved by the CA. • Testing Engineers & Consultants, Inc, Troy Michigan — (248) 588-6200 • Soils and Material Engineers, Inc., Plymouth, Michigan — (734) 454-9900 • G2 Consulting Group, LLC, Troy, Michigan — (248) 680-0400 • STS Consultants, Ltd., Detroit, Michigan — (313) 963-2990 6.4.3 If a testing agent is used other than those delineated above, the Contractor shall submit proof of qualifications in the form of a recent report on the inspection of the testing agency by a recognized authority. 6.4.4 Contractor shall notify the CA 24 hours in advance of scheduled tests. 6.4.5 After a test is conducted, Contractor shall prepare and submit certified written reports that include the following information: • Date of issue. • Project title and number. • Name, address, and telephone number of testing agency. • Dates and locations of samples and tests or inspections. • Names of individuals making tests and inspections. • Description of the Work and test and inspection method. • Identification of product and Specification Section. GENERAL REQUIREMENTS — 6.0 Page 19 ADD Office Conversion September 06, 2022 • Complete test or inspection data. • Test and inspection results and an interpretation of test results. • Record of temperature and weather conditions at time of sample taking and testing and inspecting. • Comments or professional opinion on whether tested or inspected Work complies with the Contract Document requirements. • Name and signature of laboratory inspector. • Recommendations on retesting and re -inspecting. 6.4.6 PRECONSTRUCTION TESTING: Where a testing agency is needed to perform preconstruction testing for compliance with specified requirements for performance and test methods, Contractor shall comply with the above requirements in selecting a testing agency 6.5 QUALITY ASSURANCE 6.5.1 Qualifications paragraphs in this Article establish the minimum qualification levels required; individual Specification Sections specify additional requirements. 6.5.2 INSTALLER QUALIFICATIONS: Contractor shall select a firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. 6.5.3 MANUFACTURER QUALIFICATIONS: Contractor shall select a firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capacity to produce required units. 6.6 QUALITY CONTROL 6.6.1 The CA shall at all times have access to the Work wherever it is in preparation or in progress and the contractor shall provide proper facilities for such access for inspection. 6.6.2 The CA shall have the right to reject materials and workmanship which are defective and require correction. 6.6.3 Rejected materials shall be removed from the premises without charge to the County. 6.6.4 If Contractor does not correct such defective Work or remove rejected materials within a reasonable time, the CA may authorize the removal of the rejected Work and/or materials, at the expense of the Contractor. 6.6.5 Where quality -control services are indicated as CA responsibility, CA will engage a qualified testing agency to perform these services. 6.6.6 CA will furnish Contractor with name, address, and telephone numbers of County's testing agency. 6.6.7 Contractor shall coordinate all testing and inspections with the CA and Testing Agency 6.6.8 It is the Contractor's responsibility to effectively manage the time of the County's Testing Agency. 6.6.9 If the CA determines that the Testing Agency's time is not effectively managed, the Contractor shall be responsible for the Testing Agency's fees. GENERAL REQUIREMENTS — 6.0 Page 20 ADD Office Conversion September 06, 2022 6.6.10 Quality -control services are the Contractor's responsibility, unless otherwise indicated. Contractor will engage a qualified testing agency to perform these services. 6.6.11 If testing and inspection is required for Source Quality -Control Testing, the Contractor shall notify the CA, within a reasonable time to allow for testing and inspections, if they so desire to inspect the same before delivery 6.6.12 Where tests are not specifically called for but are required by the CA, the County shall pay all costs of such testing services, unless the tests indicate that the workmanship or materials used by the Contractor are not in conformity with the Contract Documents. 6.6.13 Retesting/Re-inspecting: Regardless of whether original tests or inspections were Contractor's or County's responsibility to provide quality -control services, the contractor shall be responsible for all retesting and re -inspecting of Work that failed to comply with the Contract Documents. 6.6.14 Costs for retesting and re -inspecting construction that replaces or is necessitated by work that failed to comply with the Contract Documents shall be completed at no additional charge to the CA. 6.7 REPAIR AND PROTECTION 6.7.1 On completion of testing, inspecting, sample taking, and similar services, Contractor shall repair damaged construction and restore substrates and finishes. 6.7.2 Contractor shall provide materials and comply with installation requirements specified in other Specification Sections. Contractor shall restore patched areas and extend restoration into adjoining areas with durable seams that are as invisible as possible. 6.7.3 Contractor shall protect construction exposed by or for quality -control service activities. 6.7.4 Repair and protection are Contractor's responsibility, regardless of the assignment of responsibility for quality -control services. GENERAL REQUIREMENTS — 6.0 Page 21 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 7 TEMPORARY FACILITIES AND ROADS 7.1.1 TEMPORARY FACILITIES 7.1.2 Contractor will show all temporary facilities, utility hookups, staging areas, and parking areas for construction personnel on all submittals. 7.1.3 All electric service shall comply with NECA, NEMA, and UL standards and regulations for temporary electric service. Install service to comply with NFPA 70. 7.1.4 Damage to the County's existing electrical service, as a result of construction activities, shall be repaired by the Contractor at no additional expense to the County. 7.1.5 Contractor will arrange for authorities having jurisdiction to test and inspect each temporary utility before use and Contractor agrees to obtain required certifications and permits before use. 7.1.6 Cost or use charges for temporary facilities shall be included in the Contract Sum. 7.1.7 Contractor will allow other entities to use temporary services and facilities without cost, including, but not limited to, CA, construction trades, occupants of Project, testing agencies, and authorities having jurisdiction. 7.1.8 Where feasible, water from the County's existing water system may be available for use without metering and without payment of use charges. Otherwise, the Contractor shall be responsible for providing a temporary water source 7.1.9 Where feasible, electric power from County's existing system may be available for use without metering and without payment of use charges. Otherwise, the Contractor shall be responsible for providing temporary electric. 7.1.10 Installer of each permanent service shall assume responsibility for operation, maintenance, and protection of each permanent service during its use as a construction facility before the County's acceptance, regardless of previously assigned responsibilities. 7.1.11 All temporary facilities shall be located where they will adequately serve the project and cause the minimum interference with performance of the Work. Contractor will relocate and modify temporary facilities as required by progress of the Work or at the direction of the CA. 7.1.12 Contractor will provide each temporary facility ready for use when needed to avoid delay. Contractor will not remove temporary facilities until they are no longer needed or are replaced by completed permanent facilities. 7.1.13 Use of County's existing toilet facilities will be permitted, as long as facilities are cleaned and maintained in a condition acceptable to CA. 7.1.14 Upon Substantial Completion of the project, Contractor will restore these facilities to condition existing before initial use. 7.1.15 If use of the County's toilet facilities is not feasible, the Contractor shall provide the necessary, temporary facilities require for the project. 7.1.16 Any temporary facilities and utilities must comply with all municipal building codes. 7.1.17 All temporary facilities must be regularly maintained in a condition acceptable to the CA. GENERAL REQUIREMENTS - 7.0 Page 22 ADD Office Conversion September 06, 2022 7.2 TEMPORARY ROADS 7.2.1 Construct and maintain temporary roads and paved areas adequate for construction operations. Locate temporary roads as approved by Project Manager/Supervisor. 7.2.2 Provide dust -control treatment that is nonpolluting and non -tracking. Reapply treatment as required to minimize dust. 7.2.3 Coordinate elevations of temporary roads with permanent roads and paved areas. 7.2.4 Recondition base after temporary use to existing condition, including removing contaminated material, re -grading, proof -rolling, compacting, and testing. 7.2.5 All temporary roads will comply with all requirements of authorities having jurisdiction. 7.2.6 Contractor will clearly identify, mark and define all pedestrian and vehicle traffic patterns within and around project sites as approved by CA. 7.2.7 Contractor will provide temporary, directional signs for construction personnel and visitors. 7.2.8 Contractor will maintain signs so they are legible at all times. 7.2.9 Contractor will use designated areas of the County's existing parking areas or areas approved by the CA for construction personnel. 7.2.10 Contractor will remove each temporary facility when need for its service has ended or when the project is substantially complete. 7.2.11 Contractor will complete or, if necessary, restore permanent construction that may have been delayed because of interference with temporary facility and repair damaged Work, clean exposed surfaces, and replace construction that cannot be satisfactorily repaired. 7.2.12 Materials and facilities that constitute temporary facilities are property of Contractor. Owner reserves right to take possession of Project identification signs. 7.2.13 Contractor Remove temporary paving not intended for or acceptable for integration into permanent paving. 7.2.14 Contractor will repair or replace street paving, curbs, and sidewalks at temporary entrances, as required by authorities having jurisdiction. 7.2.15 At Substantial Completion, clean and restore permanent facilities used during construction period. 7.3 PUBLIC ACCESS 7.3.1 Contractor install signs as necessary to inform public and individuals seeking entrance to Project. 7.3.2 Unauthorized signs are not permitted. 7.3.3 Contractor shall provide waste -collection containers in sizes adequate to handle waste from construction operations comply with requirements of authorities having jurisdiction. GENERAL REQUIREMENTS — 7.0 Page 23 ADD Office Conversion September 06, 2022 7.3.4 Contractor will install other construction aids and miscellaneous facilities, such as scaffolds, platforms, swing stages, ramps and bridges, incidental sheeting and shoring, and demolition waste chutes, as directed by the CA 7.4 ENVIRONMENTAL CHANGES 7.4.1 Contractor will provide protection, operate temporary facilities, and conduct construction in ways and by methods that comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects. 7.4.2 Contractor will comply will all local, state and Federal environmental laws. 7.4.3 Where area is intended for landscape development, Contractor shall remove soil and aggregate fill that do not comply with requirements for fill or subsoil. 7.4.4 Contractor will remove materials contaminated with road oil, asphalt and other petrochemical compounds, and other substances that might impair growth of plant materials or lawns. 7.5 SECURITY ENCLSOURES AND LOCKUP 7.5.1 Contractor will install substantial temporary enclosure around partially completed areas of construction, as directed by the CA. 7.5.2 Where required, Contractor will install fire -suppression sprinkler systems or other permanent fire -protection systems. GENERAL REQUIREMENTS — 7.0 Page 24 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 8 PRODUCT REQUIREMENTS 8.1 GENERAL PRODUCT REQUIREMENTS 8.1.1 Contractor will submit a list, in tabular from, showing specified products. Include generic names of products required. Include manufacturer's name and proprietary product names for each product. 8.1.2 Contractor will coordinate product list with Contractor's Construction Schedule and the Submittals Schedule. 8.1.3 When a substitution is desired, Contractor shall submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Substitution requests shall include Specification Section number and title and Drawing numbers and titles. 8.1.4 When submitting a substitution request, Contractor shall use a suitable Substitution Request Form. County prefers CSI Form 13.1A or equivalent. Request MUST BE IN WRITING. 8.1.5 If necessary, the CA may request additional information or documentation for evaluation within 5 working days of receipt of a request for substitution. 8.1.6 CA will notify Contractor of acceptance or rejection of proposed substitution within 5 working days of receipt of request or receipt of additional information or documentation, whichever is later. 8.2 PRODUCT QUALITY ASSURANCE 8.2.1 If Contractor is given option of selecting between two or more products for use on Project, product selected shall be compatible with products previously selected, even if previously selected products were also options. 8.2.2 Contractor will Deliver, store, and handle products using means and methods that will prevent damage, deterioration, and loss, including theft. Comply with manufacturer's written instructions. 8.3 PRODUCT WARRANTIES 8.3.1 Warranties specified in other Sections shall be in addition to, and run concurrent with, other warranties required by the Contract Documents. Manufacturer's disclaimers and limitations on product warranties do not relieve Contractor of obligations under requirements of the Contract Documents. 8.4 PRODUCT SELECTION PROCEDURES 8.4.1 General Product Requirements: Provide products that comply with the Contract Documents, that are undamaged and, unless otherwise indicated, that are new at time of installation. 8.4.2 Contractor will provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect. 8.4.3 Contractor shall, If available, and unless custom products or nonstandard options are specified, provide standard products of types that have been produced and used successfully in similar situations on other projects. GENERAL REQUIREMENTS — 8.0 Page 25 ADD Office Conversion September 06, 2022 8.4.4 Where products are accompanied by the term "as selected" or "as approved," the CA will make selection. 8.4.5 Where products are accompanied by the term "match existing," existing products to be matched are the County's. 8.4.6 Or Equal: Where products are specified by name and accompanied by the term "or equal" or "or approved equal" or "or approved," comply with provisions in Part 2 "Comparable Products" Article to obtain approval for use of an unnamed product. Revised 9-30-21 mja GENERAL REQUIREMENTS — 8.0 Page 26 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 9 EXECUTION REQUIREMENTS 9.1 EXAMINATION 9.1.1 Existing Conditions: The existence and location of site conditions, utilities, and other natural and man-made conditions indicated as existing are not guaranteed. Before beginning the Work, the Contractor shall investigate and verify the existence and location of all conditions affecting the Work. 9.1.2 Existing Utilities: The existence and location of underground and other utilities and construction indicated as existing are not guaranteed. Before beginning sitework, investigate and verify the existence and location of underground utilities and other construction affecting the Work. 9.1.3 Contractor will contact'MISS- DIG' for all primary utility services and before any digging or underground work. 9.1.4 Contractor will contact OCPR — Technical Support (248) 858-0910 for all secondary park utility services. 9.1.5 Before construction, Contractor shall verify the location and points of connection of utility services. 9.1.6 Contractor shall examine substrates, areas, and conditions, with the CA for compliance with requirements for installation tolerances and other conditions affecting performance. 9.1.7 Contractor will proceed with installation only after unsatisfactory conditions have been corrected. Proceeding with the Work indicates acceptance of surfaces and conditions. 9.2 PREPARATION 9.2.1 Contractor shall furnish information to County that is necessary to adjust, move, or relocate existing utility structures, utility poles, lines, services, or other utility appurtenances located in or affected by construction. Coordinate with authorities having jurisdiction. 9.2.2 Contractor will take field measurements as required to fit the Work properly and recheck measurements before installing each product. 9.2.3 Where portions of the Work are indicated to fit to other construction, Contractor will verify dimensions of other construction by field measurements before fabrication. 9.2.4 Contractor will coordinate fabrication schedule with construction progress to avoid delaying the Work. 9.2.5 Contractor shall verify space requirements and dimensions of items shown diagrammatically on Drawings. 9.2.6 Immediately on discovery of the need for clarification of the Contract Documents, Contractor shall submit a Request for Interpretation (RFI) as proscribed in Section 5. 9.3 CONSTRUCTION LAYOUT 9.3.1 Before proceeding to lay out the Work, Contractor shall verify layout information shown on Drawings, in relation to site conditions. If discrepancies are discovered, notify CA promptly. GENERAL REQUIREMENTS — 9.0 Page 27 ADD Office Conversion September 06, 2022 9.3.2 Unless specified otherwise the Contractor shall engage a licensed professional land surveyor to lay out the Work. 9.3.3 CA will provide general path routes based on existing site conditions and vegetation. 9.3.4 Contractor shall locate and lay out site improvements, including pavements, grading, fill and topsoil placement. 9.3.5 Contractor shall locate and lay out control lines and levels for structures, building foundations, column grids, and floor levels, including those required for mechanical and electrical work. 9.4 FIELD ENGINEERING 9.4.1 The CA will identify existing benchmarks, control points, and property corners, 9.4.2 Where indicated, engineering shall be determined in the field by Contractor and the CA. 9.4.3 Contractor shall preserve and protect permanent benchmarks and control points during construction operations.\ 9.4.4 Contractor shall establish and maintain a minimum of one permanent benchmarks on Project site, referenced to data established by survey control points. Comply with authorities having jurisdiction for type and size of benchmark. 9.4.5 Contractor will record benchmark locations, with horizontal and vertical data, on Project Record Documents. 9.4.6 Contractor shall submit all permanent Benchmark information to the CA. 9.5 INSTALLATION 9.5.1 Contractor shall locate the Work and components of the Work accurately, in correct alignment and slopes, as identified in the field. 9.5.2 Contractor will comply with manufacturer's written instructions and recommendations for installing products in applications indicated. 9.5.3 Contractor will install products at the time and under conditions that will ensure the best possible results. Maintain conditions required for product performance until Substantial Completion. 9.5.4 Contractor will conduct construction operations so no part of the Work is subjected to damaging operations or loading in excess of that expected during normal conditions of occupancy. 9.6 PROGRESS CLEANING AND PROTECTION OF INSTALLED CONSTRUCTION 9.6.1 Contractor shall clean and lawfully dispose of materials on the Project site and work areas daily, including common areas and coordinate progress cleaning for joint -use areas where more than one installer has worked. 9.6.2 Burying or burning waste or depositing waste materials down sewers or into is unlawful and strictly prohibited. 9.6.3 Contactor will clean installed surfaces according to written instructions of manufacturer or fabricator of product installed, using only cleaning materials specifically recommended. GENERAL REQUIREMENTS — 9.0 Page 28 ADD Office Conversion September 06, 2022 9.6.4 If specific cleaning materials are not recommended, Contractor will use cleaning materials that are not hazardous to health or property and that will not damage exposed surfaces. 9.6.5 Contractor shall clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at time of Substantial Completion. 9.6.6 Contractor shall provide final protection and maintain conditions that ensure installed Work is without damage or deterioration at time of Substantial Completion. 9.6.7 Contractor is required to comply with all manufacturer's written instructions for temperature and relative humidity and similar care instructions. 9.7 CORRECTION, RESTORATION AND REPAIR OF THE WORK 9.7.1 At the direction of the CA, Contractor shall repair or remove and replace defective construction and restore damaged substrates and finishes, which includes but is not limited to: 9.7.1.1 Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment. 9.7.1.2 Restoring permanent facilities used during construction to their specified condition. 9.7.1.3 Removing and replacing damaged surfaces that are exposed to view if surfaces cannot be repaired without visible evidence of repair. Revised 9-06-22 mja GENERAL REQUIREMENTS — 9.0 Page 29 ADD Office Conversion September 06, 2022 GENERAL REQUIREMENTS 10 CLOSEOUT PROCEDURES 10.1 LIST OF INCOMPLETE ITEMS (PUNCH LIST) 10.1.1 A Punch List refers to a list of required adjustments, repairs or deficiencies of the work as determined by the CA. 10.1.2 The punch list does not indicate completion of the project, but is merely a guide to items that have been identified at Substantial Completion of the Work. 10.1.3 Punch lists may be utilized at any point during construction and must be authorized by the designated CA of the Project. 10.1.4 A punch list, in no way affects the contractor's responsibility to perform as agreed, and does not modify in any way the terms of this agreement or any rights provided herein. 10.1.5 Submit three copies of list. Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction. 10.1.6 Organize list of spaces in sequential order according to each trade or specific section of the specifications. 10.1.7 The following information should be included on each page: ■ Project name. ■ Date. ■ Name of Contract Administrator (CA). ■ Name of Contractor. ■ Page number. 10.2 SUBSTANTIAL COMPLETION 10.2.1 Before requesting inspection for determining date of Substantial Completion, complete the following: ■ Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete. ■ Submit specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents. ■ Prepare and submit Project Record Documents, As -built drawings, operation and maintenance manuals, Final Completion construction photographs, damage or settlement surveys, property surveys, and similar final record information. ■ As -built drawings shall be required for all site work, indicating spot elevations, utility dimension etc. ■ As -built drawings shall be submitted for all deviations from construction plans and approved shop drawings and submittals. ■ Terminate and remove temporary facilities from Project site ■ Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects. 10.3 INSPECTION 10.3.1 Once the Project is ready for inspection, Contractor shall submit a written request for inspection for Substantial Completion. GENERAL REQUIREMENTS — 10.0 Page 30 ADD Office Conversion September 06, 2022 10.3.2 On receipt of request, CA will either proceed with inspection or notify Contractor of unfulfilled requirements. 10.3.3 CA will notify Contractor of items, either on Contractor's list or additional items identified by the CA, that must be completed or corrected before final payment will be issued. 10.3.4 Contractor shall request a re -inspection when the Work identified in previous inspections as incomplete is completed or corrected. 10.3.5 Results of completed inspection will form the basis of requirements for Final Completion. 10.4 FINAL COMPLETION 10.4.1 Before requesting final inspection for determining date of Final Completion, Contractor must complete the following ■ Submit a final Application for Payment according to Section 4 "Payment Procedures." • Submit a copy of CA Substantial Completion inspection list of items to be completed or corrected (punch list). The copy of the list shall state that each item has been completed or otherwise resolved for acceptance. 10.5 WARRANTIES 10.5.1 Contractor shall submit three (3) sets of written warranties with final request for payment for designated portions of the Work where commencement of warranties other than date of Substantial Completion is indicated. 10.5.2 Warranties and bonds should be bond in heavy-duty, 3-ring, vinyl -covered, loose-leaf binders, thickness as necessary to accommodate contents with heavy paper dividers and plastic - covered tabs for each separate warranty 10.5.3 Provide a typed description of the product or installation, including the name of the product and the name, address, and telephone number of Installer. 10.5.4 Identify each binder on the front and spine with the typed or printed title "WARRANTIES," Project name, and name of Contractor. 10.5.5 Contractor shall provide additional copies of each warranty to include in operation and maintenance manuals. 10.6 FINAL CLEANING AND SITE RESTORATION 10.6.1 Contractor shall complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project: Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits. Remove tools, construction equipment, machinery, and surplus material from Project site. Clean exposed exterior hard -surfaced finishes to a dirt -free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition. GENERAL REQUIREMENTS — 10.0 Page 31 ADD Office Conversion September 06, 2022 ■ Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces. ■ Remove labels that are not permanent. ■ Touch up and otherwise repair and restore marred, exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration. ■ Leave Project clean and ready for occupancy. ■ Any other cleaning task identified by the CA. 10.6.2 Comply with safety standards for cleaning. Do not burn waste materials or bury debris or excess materials on County's property. Contractor agrees not to discharge volatile, harmful, or dangerous materials into drainage systems. 10.6.3 Contractor shall conduct cleaning and waste -removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations. 10.6.4 When necessary, Contractor shall employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions. 10.6.5 Contractor shall use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces. GENERAL REQUIREMENTS — 10.0 Page 32 OAKLAND COUNTY PARKRECREATION COMMISSION BUILDING CODE INFORMATION, OWNER: COMMISSION PROJECT: ADDRESS: OAKLAND COUNTY PARKS AND RECREATION ADDISON OAKS - OFFICE CONVERSION 1480 W. ROMERO RD, LEONARD, MI 48367 PROPOSED USE: UTILITY & MISCELLANEOUS (PARK FACILITIES) GOVERNING CODE: BUILDING: 2015 MICHIGAN BUILDING CODE 2015 MICHIGAN REHABILITATION CODE MECHANICAL: 2015 MICHIGAN MECHANICAL CODE PLUMBING: 2018 MICHIGAN PLUMBING CODE ELECTRICAL: 2017 NATIONAL ELECTRICAL CODE W/ 2017 MICHIGAN AMENDMENTS PROJECT SUMMARY: PROJECT INCLUDES ALL, BUT NOT LIMITED TO MATERIALS, LABOR, PERMIT, OVERHEAD AND PROFIT FOR CONVERTING THE PARK SUPERVISOR RESIDENCE TO A PARK SUPERVISOR OFFICE. ALL NECESSARY SITEWORK, INCLUDING BUT NOT LIMITED TO CLEARING, GRADING, CONCRETE, TRENCHING, WATER PIPING AND ELECTRICAL CONDUITS FOR THE BOILER, AND WOOD STORAGE SHED TO BE COMPLETED BY THE CONTRACTOR. CHAPTER 3 USE AND OCCUPANCY CLASSIFICATION: EQUIPMENT AND STORAGE AREA MBC SECTION 312.1; UTILITY AND MISCELLANEOUS GROUP U CHAPTER 5 GENERAL BUILDING HEIGHT AND AREA: ALLOWABLE: PER 2009 MBC TABLE 503, 5,500 SQ FT AREA AND 1 STOREY ACTUAL: 300 SQ FT AREA AND 1 STOREY CHAPTER 6 TYPES OF CONSTRUCTION: SECTION 602.5: TYPE 5-B TYPE OF CONSTRUCTION IN WHICH BUILDING ELEMENTS LISTED IN TABLE 601 ARE OF ANY MATERIAL, AS PERMITTED BY THE CODE. PER TABLE MBC 601 TYPE 5-B - ALL MATERIALS 0 HR..... NA DEPARTMENT REPRESENTATIVE MARK J. ADAMS, JR, (PROJECT MANAGER) (248)762-3822 ADDISON OAKS COUNTY PARK 2022 PARK HOUSE OFFICE CONVERSION OWNER OAKLAND COUNTY PARKS & RECREATION 2800 WATKINS LAKE ROAD WATERFORD, MI 48328 (248) 762-3822 INDEX OF DRAWINGS SHEET NO. SHEET TITLE 00 COVER SHEET C1 EXISTING/DEMO SITE PLAN C2 SITE PLAN C3 ENLARGED PARKING PLAN D1 DEMO BASEMENT PLAN D2 DEMO 1ST FL PLAN D3 EXISTING SECOND FLOOR PLAN Al NEW FIRST FLOOR PLAN V nester Rd n Lakeville Upland Hills FarmQ Addison Oaks - a - County Park a -_ _ _ Addison Oaks - Buhl __ _ Addison Oaks ChillboxQ. Estate Oak Management© , county park hiking ER.— Addison Oaks .Christmas Tree Farm �pteam�r�Ad :Cranberry Perk, Farm, and (Historic._ .•view Middle School Lost. Lake -- Nature Park L PROJECT SCOPE OF WORK DIVISION 02: DEMOLITION 1. CONTRACTOR TO REMOVE OLD, NOT -IN -USE CONTACT STATION DOWN TO GRADE. 2. CONTRACTOR TO REMOVE EXISTING FRONT ENTRY LANDING AND STEPS. 3. CONTRACTOR TO REMOVE EXISTING 1ST FL BATHROOM PLUMBING FIXTURES AND INTERIOR FINISHES. 4. CONTRACTOR TO REMOVE EXISTING 1ST FL FOYER TILE. 5. CONTRACTOR TO PROVIDE MISCELLANEOUS, NON-STRUCTURAL INTERIOR DEMOLITION. DIVISION 03: CONCRETE 1. CONTRACTOR TO PROVIDE AND INSTALL NEW FRONT ENTRY LANDING AND STEPS. DIVISION 05: ALUMINUM 1. CONTRACTOR TO PROVIDE AND INSTALL NEW ADA-COMPLIANT, WHEEL CHAIR RAMP AT FRONT ENTRANCE. DIVISION 08: DOORS AND WINDOWS 1. CONTRACTOR TO PROVIDE AND INSTALL NEW ADA-COMPLIANT DOOR HANDLE AND HARDWARE. DIVISION 09: FINISHES 1. OWNER TO PROVIDE AND INSTALL 1ST FL BATHROOM PLUMBING FIXTURES, ADA-COMPLIANT GRAB BARS, AND ALL NEW INTERIOR FINISHES. 2. OWNER SHALL STAIN AND RE -FINISH EXISTING HARDWOOD FLOOR THROUGHOUT 1ST FL. 3. CONTRACTOR TO PROVIDE NEW FOYER TILE. NEW TILE SHALL BE FLUSH WITH EXISTING HARDWOOD FLOOR. CONTRACTOR TO PROVIDE AND INSTALL ALL NECESSARY FURRING/PLYWOOD. 4. CONTRACTOR TO PAINT EXISTING FRONT DOOR. DIVISION 15: ELECTRICAL 1. CONTRACTOR SHALL REPLACE EXISTING ELECTRICAL PANEL WITH NEW 200 AMP SERVICE PLANEL. 2. CONTRACTOR TO CONNECT EXISTING PARK SYSTEM IT NETWORK TO NEW PARK OFFICE VIA SCHEDULE 80 PVC. VERIFY ROUTE IN FIELD. HAND DIG ONLY, TRENCH BACKFILL AND PROVIDE AND INSTALL GROUND SURFACE REPAIR. z w T 0 0000 MdM w�c1Y w00 O � o � z o Q. � YUr i6 _ wQ <Ui Z Q�LLa w C6 00QLO ULI �00 I' J tt U N J U- Z 0 W 19 W Z � 0 a U 0 co co O 0 c� W Z _ 00 p �00 LU Z N 3: W O V Q W 0 Z Q IL LJ 7) r Z Q J a W Z H U) W w Q 0 C0 z O U) w fy DESIGNED: DRAWN: APPROVED: 'ROJECT NO SHEET NO.: r 11 EXISTIN MAINTE ANC BLDG IT PANEL I BASEM T. CONTRACrOR SHALL PR VIDE A L ECESSARY TRANSCEI RS, SW TC ES, FLEX DUCT AND ONDUI T REACH MAINTENAN BLDG EX ERIOR. EXISTING POND DIRECTIONAL BORE HD E CONDUIT FROM E TING MAINTENANCE B ILDING TO EXI TING PARK RESID E. CONTRA TOR TO PROVIDE L NECESSARY STORAGE TRAN IVERS, SWITCHES, SHED T INATIONS, FIBER CABLE, NEW ANELS, RELAY RACKS, ETC. CONTRACTOR SHALL REMOVE ALL EXISTING TREES INCLUDING TREE ROOTS AS NECESSARY FOR NEW ADA PARKING SPACES. REMOVE EXISTING FENCE AS NECESSARY. EXISTING PEDESTRIAN ,x STRIPING TO REMAIN, x x TYP . \1 . . . . . T I I I CONTRACTOR SHALL REMOVE EXISTING CONTACT STATION TO 0 GRADE. PROVIDE GROUND REPAIR, AS NECESSARY CONTACT x FXI�TING PARKING AREA SITEPLAN Z SITE WORK GENERAL NOTES ° A. CONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS PRIOR TO START OF T o N ANY CONSTRUCTION / FABRICATION. ! w o � 20 o B. DO NOT SCALE THESE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. FOR o W Q c DIMENSIONS NOT SHOWN ON THIS PLAN, CONTACT ARCHITECT/CONTRACT 06 Y 9 m ADMINISTRATOR FOR CLARIFICATION.ANY REQUIRED CONTRACTOR SHOP Z J C DRAWINGS SHALL BE COMPLETED BASED ON CONTRACTOR'S FIELD VERIFIED Q Z DIMENSIONS. C. ALL WOOD IN CONTACT WITH CONCRETE OR CONCRETE BLOCK TO BE PRESSURE a o co TREATED. 00 D. ALL WORK SHALL BE IN COMPLIANCE W/ THE ADOPTED LOCAL CODES, N co RECOGNIZED INDUSTRY STANDARDS IN THE AREA, ALL MANUFACTURERS J co RECOMMENDATIONS AND ALL OTHER APPLICABLE CODES. IN a E. PROVIDE ACCESSIBILITY FOR THE PHYSICALLY HANDICAPPED CONFORMING TO THE AMERICANS WITH DISABILITIES ACT (A.D.A.). F. CONTRACTOR SHALL CONTACT MISS DIG A MINIMUM OF THREE WORKING DAYS PRIOR TO ANY DIGGING OR UNDERGROUND WORK BEING PERFORMED, 800-482-7171 OR 811. G. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE IMPLEMENTATION AND MAINTENANCE OF SOIL EROSION CONTROL MEASURES WITHIN ANY AND ALL SITE WORK NEAR THE CONSTRUCTION AREA UNTIL FULL COMPLETION OF THIS PROJECT. MEASURES SHALL BE IN ACCORDANCE WITH THE SOIL EROSION AND SEDIMENTATION CONTROL ACT OF THE STATE OF MICHIGAN, PART 91 AND/OR ACT 451 OF THE PUBLIC ACTS OF 1994 AND THE REQUIREMENTS OF OAKLAND COUNTY. H. THE CONTRACTOR SHALL CONDUCT WORK IN SUCH A MANNER AS TO PREVENT THE ENTRY OF FUELS, OILS OR BITUMINOUS MATERIALS, CHEMICALS, SEWAGE OR OTHER HARMFUL MATERIALS INTO NEARBY LAKES, STREAMS OR OTHER BODIES OF WATER. I. THE SOIL EROSION CONTROLS SHALL BE MAINTAINED WEEKLY BY THE CONTRACTOR AND UPDATED AFTER EVERY STORM EVENT. J. CONTRACTOR SHALL ACQUIRE ALL NECESSARY PERMITS ON BEHALF OF THE COUNTY. 00 / - "_j 0 "� Z O U) 19 W Z V� O a < 0 O 0� (.0 c') � N W Z 0 c') woLLJ �L J 00 L6 O a W O he a Li D r L Z a L W H O 2 W Z G U) W 6i w Q z O U) w DESIGNED: DRAWN: Know what's below. APPROVED: Call before you dig. 'ROJECT NO.: SHEET NO.: EXISTINGMAINTE ANC BLDG IT PANELI BASEM T. CONTRAC OR SHALL PR VIDE A L ECESSARY MULTIMOD TRANS El RS, FLEX DUCT, FIBE CABLE S ITCHES ND CONDUIT TO REACH MA NTENANC� BLDG EXTERI R. EXISTING POND DIRECTIONAL BORE PR X. 7� OF 2" HDPE CON IT FRO \ EXISTING MAINT ANCE BU LDIN EXISTING PA RESIDENCE. CONTRAC R TO PROVIDE LL NECE ARY MULTIMODE T SCEIVERS, FIBER CABLE RMINATIONS, SWITCHES, HANDHOLES, NEW PANELS, RE RACKS, ETC. CONTRACTOR SHALL PROVIDE NEW ADA COMPLIANT PARKING 2 SPACES) W/ ALL REQUIRED STRIPING, SIGNAGE AND CURBS; APPROX 1,600 SF. SEE SHT C3 FOR ENLARGED PLAN EXISTING PEDESTRIAN STRIPING TO REMAIN, TYP . Know what's below. Call before you dig. SITE WORK GENERAL NOTES A. CONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS PRIOR TO START OF / / ANY CONSTRUCTION / FABRICATION. / B. DO NOT SCALE THESE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. FOR DIMENSIONS NOT SHOWN ON THIS PLAN, CONTACT ARCHITECT/CONTRACT ADMINISTRATOR FOR CLARIFICATION.ANY REQUIRED CONTRACTOR SHOP DRAWINGS SHALL BE COMPLETED BASED ON CONTRACTOR'S FIELD VERIFIED DIMENSIONS. C. ALL WOOD IN CONTACT WITH CONCRETE OR CONCRETE BLOCK TO BE PRESSURE > TREATED. D. ALL WORK SHALL BE IN COMPLIANCE W/ THE ADOPTED LOCAL CODES, RECOGNIZED INDUSTRY STANDARDS IN THE AREA, ALL MANUFACTURERS RECOMMENDATIONS AND ALL OTHER APPLICABLE CODES. E. PROVIDE ACCESSIBILITY FOR THE PHYSICALLY HANDICAPPED CONFORMING TO THE AMERICANS WITH DISABILITIES ACT (A.D.A.). F. CONTRACTOR SHALL CONTACT MISS DIG A MINIMUM OF THREE WORKING DAYS PRIOR TO ANY DIGGING OR UNDERGROUND WORK BEING PERFORMED, 800-482-7171 OR 811. G. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE IMPLEMENTATION AND MAINTENANCE OF SOIL EROSION CONTROL MEASURES WITHIN ANY AND ALL SITE WORK NEAR THE CONSTRUCTION AREA UNTIL FULL COMPLETION OF THIS PROJECT. MEASURES SHALL BE IN ACCORDANCE WITH THE SOIL EROSION AND SEDIMENTATION CONTROL ACT OF THE STATE OF MICHIGAN, PART 91 AND/OR ACT 451 OF THE PUBLIC ACTS OF 1994 AND THE REQUIREMENTS OF OAKLAND COUNTY. H. THE CONTRACTOR SHALL CONDUCT WORK IN SUCH A MANNER AS TO PREVENT THE ENTRY OF FUELS, OILS OR BITUMINOUS MATERIALS, CHEMICALS, SEWAGE OR OTHER HARMFUL MATERIALS INTO NEARBY LAKES, STREAMS OR OTHER BODIES OF WATER. I. THE SOIL EROSION CONTROLS SHALL BE MAINTAINED WEEKLY BY THE CONTRACTOR AND UPDATED AFTER EVERY STORM EVENT. J. CONTRACTOR SHALL ACQUIRE ALL NECESSARY PERMITS ON BEHALF OF THE COUNTY. 11 / (D A) / ► ► , \ ► / ► I \\ / \\ `\ ```► ' ------__ \ ____-` \\ \ \\ NN NN \NNIINN \ \ \ \ \ \ Ji I i i i \\ `\\ \\\ STORAGE ; ; I ° ; I ► I ► ; \` `\ SHED x NE.W/ CONCRETE LANDING AND °\\ i �� % �� �► i `\ \`\ \`, 0 k—EINTAANLE STEPS W/ ADA �\ ; �� �► '► \� \ C MPLIMT, PNE—FABRICATED �\ i I i 0.,. NN I I I I I \ ,n \ I I I I W ELCdHAIR RAMP `\ ; ► I I 1 I I I ► \ I I I 1 � � 1 i \ I \ N / ► \ \\ i ► / \.. /GO I--------- "________ ________ _ _ / / f I I I I I I I \ 0-0, I x FXISTING PARKING ARF4 ! - . .. .. ... ........ ........ .. ----------------- ----------------------------------------- al W Q U) Z O w DESIGNED: DRAWN: APPROVED: 'ROJECT NO.: z w o U a 2004 � w� wO� �LUQ.00 w Y U w Q = c U J U az�� I Q Q�:LLc) w cfl wNQ00 J 00 QU N LL SHEET NO.: C2 Know what's below. Call before you dig. 2% MAX SLOPE ,r PAVT MRKiG, POL UR , ACCESSIBLE SYK BLUE, TY P I CAL 2% MAX SLOPE PROVIDE 6' COMMERCIAL PARKING WHEEL STOP; TYP. CONTRACTOR SHALL PROVIDE ALL DAVEMENT MARKIN('S, DLYUREA, CCESSIBLE SYM, _U E; TYP. DNTRACTOR SHALL �OVIDE ALL AVEMENT MARKINGS, DLYUREA, CCESSIBLE SYM, 4" _U E; TYP. Y HATCH INDICATES =NT OF CONTRACTOR VIDED AND 'ALLED HOT MIX HALT PAVING; ROX 1,600 SF. SEE CAL PARKING LOT SS SECTION BELOW KISTING SOIL TO --MAIN ISTING PEDESTRIAN MARKINGS TO REMAIN — PAVT MRKG, POLYUREA, 4 INCH. YELLOW PAVT M RK , POLYUREA, 4 IN CH, BLUE PAVT MRKG., POLYLJREA., 4 INCH, BLUE, TYPICAL ACCESSIBLE SPACE PAVEMENT MARKING DETAIL / �E�TING ARK SID CE/ /OFFI E EXISTING WOOD FENCE TO REMAIN; RELOCATE AS NECESSARY. A I ENLARGED PARKING PLAN SCALE:1 /4"=1'-0" 1.5 INCH HMA, 5EML 2 INCH H MAk, 4EML 1011MA *VPA' ABl:IE'Fjf 1 EXISTING AGGREGATE BASE 1J D if L L w Q 0 U) z O w i 7 z w �� o PNWW a B AbWC)MY wOIt o � Q o Y Ur -J U � ' z z z �0� LL N w�Q00 �00 I/ J N QU LL z O ;i 19 W z CO) O Q < v O °� �M � N LU W z 0�M Z N L6W W O v o� O a W U) m O o� a z Q J IL 0 z 2 oc a a 0 W Q J z W DESIGNED: DRAWN: PARKING LOT CROSS SECTION APPROVED: 'ROJECT NO.: NOT TO SCALE SHEET NO.: C3 II I I I I I I� II � W S CONTRACTOR SHALL REMOVE EXISTING ELECTRICAL PANEL AND PROVIDE AND INSTALL NEW 200-AMP SERVICE ELECTRICAL PANEL HIW RAISED SLAB ASH PIT EXISTING DUCTWORK TO REMAIN FURNACE r •--mm = mmm mmmm mmm�=�lm------------------------=mom== �up EXISTING STRUCTURAL STEEL BEAM DIRECTION OF FLOOR JOISTS -----------m DIRECTION OF FLOOR JOISTS NOTE: OPEN FLOOR JOIST CEILING. EXISTING BASEMENT PLAN SCALE: 3/8"=l'-0" ARCHITECTURAL GENERAL NOTES (TYP.):fn E A. CONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS T o 0 PRIOR TO START OF ANY CONSTRUCTION / FABRICATION. > Q B. DO NOT SCALE THESE DRAWINGS. USE WRITTEN o z o uj DIMENSIONS ONLY. FOR DIMENSIONS NOT SHOWN ON THISui PLAN, REFER TO ENLARGED PLAN OR DETAIL INDICATED. Q J =_ UUin SUBMIT TO ARCHITECT/CONTRACT ADMINISTRATOR ANY Q z DISCREPANCIES FOR CLARIFICATION. CONTRACTOR SHOP � 1 DRAWINGS SHALL BE COMPLETED BASED ON CONTRACTOR'S .� �� z o < o FIELD VERIFIED DIMENSIONS. o w co C. DIMENSIONS ARE TO FINISHED FACE OF WALLS, UNLESS u' Q Lo o0 OTHERWISE NOTED. w 0o D. CONTRACTOR TO INSTALL ALL REQUIRED IN -WALL BLOCKING I' Q N PRIOR TO APPLYING WALL FINISHES. E. ALL WOOD IN CONTACT WITH CONCRETE OR CONCRETE BLOCK TO BE PRESSURE TREATED. F. ATTACHMENTS TO EXISTING RATED WALLS MUST NOT VIOLATE THE RATING OF THOSE WALLS. CONTRACTOR TO MAKE ANY & ALL REPAIRS NECESSARY TO MAINTAIN WALL Z FIRE RATINGS. G. ALL WORK SHALL BE IN COMPLIANCE W/ THE ADOPTED LOCAL CODES, RECOGNIZED INDUSTRY STANDARDS IN THE AREA, U) ALL MANUFACTURERS RECOMMENDATIONS AND ALL OTHER ce APPLICABLE CODES. W H. PROVIDE ACCESSIBILITY FOR THE PHYSICALLY HANDICAPPED > CONFORMING TO THE AMERICANS WITH DISABILITIES ACT Z (A.D.A.). 0 Q < V Q 0 °co �M W O � M w�� z o N c� 0 � � Q co w O N It um o w L6 Q � J 0 Q W U) 0 Z he ce a 1J D r L Z W 2 W aZ ma Z CL H0 0 J W IL w Q 0 U) z 0 U) w i DESIGNED: DRAWN: APPROVED: 'ROJECT NO.: SHEET NO.: D1 POP CONTRACTOR SHALL 0° REMOVE EXISTING BUILT-IN CABINETRY 00 D FN J 15-3 3/8" it III III li ANTRY NOLEUM BUILT—IN OWNER SHALL)%Fr- C"i�® I B� REMOVE EXISTING �, BATHROOM PLUMBINGFIXTURES AND00 �'FLOORING. CUT ANDROOM CAP SHOWER DRAIN� AND LINES BELOW FLOOR. SUNROOM LINOLEUM 100%2" BEDROOM HARDWOOD -0-103" I I I I I I I I ADWN I 11'-8 1 /2" 2'-0" /e L r KITCHEN LINOLEUM T}94Y4„ II D W / J� 36 J� I II HALL II HARDWOOD _4�10311 I I ICONTRACTOR SHALL REMOVE EXISTING WALL AND PATCH FLOOR AS NECESSARY. CONTRACTOR SHALL REROUTE ANY MECHANICAL, ELECTRICAL AND PLUMBING, AS NECESSARY; TYP. BEDROOM HARDWOOD 103" 10'-0 5/8" 38'-10 1 /2" ARCHITECTURAL GENERAL NOTES (TYP.): A. CONTRACTOR SHALL FIELD VERIFY ALL EXISTING CONDITIONS PRIOR TO START OF ANY CONSTRUCTION / FABRICATION. B. DO NOT SCALE THESE DRAWINGS. USE WRITTEN DIMENSIONS ONLY. FOR DIMENSIONS NOT SHOWN ON THIS PLAN, REFER TO ENLARGED PLAN OR DETAIL INDICATED. SUBMIT TO ARCHITECT/CONTRACT ADMINISTRATOR ANY DISCREPANCIES FOR CLARIFICATION. CONTRACTOR SHOP DRAWINGS SHALL BE COMPLETED BASED ON CONTRACTOR'S FIELD VERIFIED DIMENSIONS. C. DIMENSIONS ARE TO FINISHED FACE OF WALLS, UNLESS OTHERWISE NOTED. D. CONTRACTOR TO INSTALL ALL REQUIRED IN -WALL BLOCKING PRIOR TO APPLYING WALL FINISHES. E. ALL WOOD IN CONTACT WITH CONCRETE OR CONCRETE BLOCK TO BE PRESSURE TREATED. F. ATTACHMENTS TO EXISTING RATED WALLS MUST NOT VIOLATE THE RATING OF THOSE WALLS. CONTRACTOR TO MAKE ANY & ALL REPAIRS NECESSARY TO MAINTAIN WALL FIRE RATINGS. G. ALL WORK SHALL BE IN COMPLIANCE W/ THE ADOPTED LOCAL CODES, RECOGNIZED INDUSTRY STANDARDS IN THE AREA, ALL MANUFACTURERS RECOMMENDATIONS AND ALL OTHER APPLICABLE CODES. H. PROVIDE ACCESSIBILITY FOR THE PHYSICALLY HANDICAPPED CONFORMING TO THE AMERICANS WITH DISABILITIES ACT (A. D.A. ). I. CONTRACTOR TO ACQUIRE ALL NECESSARY PERMITS ON COUNTY BEHALF. II I FAMILY ROOM CONTRACTOR HARDWOOD SHALL REMOVE �103" EXISTING - FOYER TILE CONTRACTOR SHALL REMOVE FLOORING; EXISTING WALL AND PATCH APPROX. 30 SF cc) FLOOR AS NECESSARY. CONTRACTOR SHALL REROUTE ANY MECHANICAL, ELECTRICAL AND PLUMBING, AS NECESSARY; TYP. CONTRACTOR II°O SHALL REMOVE J--I EXISTING DOOR � FOYER DWN HARDWOOD i _Qoo 4 84 " '. " 91 %2 DINING ROOM HARDWOOD 103" 13'-9 1 /4" I, 4'-4" CONTRACTOR SHALL REMOVE EXISTING CONCRETE LANDING AND STEPS 0 I EXISTING FIRST FL PLAN SCALE: 3/8"=l'-0" Z 0 U) 19 W Z 0 Q o Q °� �M O 't w� W z o CA,M O cf) Q co W Z N t um Q CD° v cc) J L6 0 Q W U) 0 he ce Q a 1J D C L Z Q J IL 19 O O J LL cn r Z W L T L1 Li L n w Q 0 U) Z 0 U) w of DESIGNED DRAWN: APPROVED: 'ROJECT NO SHEET NO.: D2 cn u D u u m O m D cmi� m I- O< n z m Z O m p Z p 0 v W IREVISIONS DATES: u D U) 0 0 O ;u G) m D 00 * ;u O G) m U)m >x D m w ogZ o IV Z 0 r D ol-ICC 1 IVNIVIC: EXISTING 2ND FLOOR PLAN D � ' O O � 0G) m s 0 Z D U) 00 O ;a G) m D O o G7 m PARK HODS w V ADDISON OAKS 1480 WEST ROMEO ROAD LEONARD, MI 48367 (248) 693-2432 E OFFICE CONVERSION Z Z T O Om — D O z Z OG) z r cn < 2 O z T 0 .Z1 YZAKLAND FACILITIES, MAINTENANCE & DEVELOPMENT 2800 WATKINS LAKE ROAD WATERFORD, MICHIGAN 48328 (248) 858-4620 www.destinationoakland.com J Z W rWP O °° Ab dow wC)� ca >O4LU o Q.q w 06 Y (� � Lu :F U-U cn QZ�� W Y > I� Q O C) _ � w � Q 00 co � J � Z - 0 FLEXIBLE USE TILE - OWNER SHALL SUPPLY W D N AND INSTALL ALL > — FURNITURE; TYP. Z 100%2 -_ co) 0 ° V a o� O V W 0M coN ` r Z 2co rn v 0 co -us 0D/W �J 0 T a W 4 STORAGE — DWN -- - 0 TILE CONTRACTOR SHALL PROVIDE AND INSTALL ,� I ®� NEW FOYER TILE, KITCHEN \/WAITING — INCLUDING NEW TILE TILE VISITOR A`�EA WHERE INTERIOR WALL `I R OODj-1 DEMOLITION OCCURS; -0-94 Y4„ APPROX. 34 SF. 2-0 y Li J � OWNER SHALL �� 3600 y L PROVIDE AND INSTALL BATHROOM NEW BATHROOM PLUMBING FIXTURES LE — ^ SUP AND FLOORING. FOYER DWN co HALL HARDWOOD HARDWOOD 84 3/s -0- �. �103" HALL CONTRACTOR S PROVIDE FLOOR REPAI -r WHERE WALL Z DEMOLITION OCCURS, T CONTRACTOR SHALL— Q TYP. OFFICE 2 PROVIDE AND INSTALL J HARDWOOD OPEN WORK STATION NEW CONCRETE L �103" w HARDWOOD LANDING AND STEPS PARK SUPERVISOR 0 HARDWOOD 103" it Z W 0 KATE Q p mi n Q cn us — a z F Q � T C3n RAMP DWN LANDING ENLARGED PARKING PLAN ■ w w ■ Ln FIRST FL PLAN of ■ 14 -0 VIF DESIGNED: SCALE: 3/8"=1'-0" DRAWN: MAINTAIN ADA APPROVED: COMPLIANT SLOPE 'ROJECT NO.: / SHEET NO.: ♦ Al L�r .I Logond Addison Oaks County Park Project Location y Maintenance Building PARK SUPERVISOR RESIDENCE pt-w- U r N ADDISON OAKS COUNTY PARK OFFICE CONVERSION PROJECT 1480 West Romeo Road Leonard, MII 48367 sHT- t of y 0 OWLAND pp COUNTYPAR S oAUM{WMV%W4 roil Npgr* IWn zutu watkim lake Rued wffmrford, MI 24S-M-0eaa w .Oah4xdCauntpf rksc m RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 2 Department: Planning and Resource Development From: Donna Folland, Supervisor of Planning and Resource Development Subject: DRAFT Parks and Recreation Master Plan 2023-2027 Conceptual Approval and Authorization for 30-Day Public Comment Period INTRODUCTION AND HISTORY The Oakland County Parks and Recreation (OCPR) 5-Year Parks and Recreation Master Plan 2023-2027 ("Recreation Plan") will guide staff and the Parks Commission over the next five years to provide high -quality recreational opportunities to the residents of Oakland County. Preparation of this plan follows the Guidelines for the Development of Community Park, Recreation, Open Space, and Greenway Plans (MDNR 4/26/2021) provided by Grants Division of the Michigan Department of Natural Resources (MDNR). Approval of this Recreation Plan by the MDNR qualifies Oakland County Parks and Recreation to apply for grants administered by the State of Michigan. OCPR's current Parks and Recreation Master Plan 2018-2022 expires on December 31, 2022. ETC Institute administered a needs assessment survey for Oakland County during the summer and fall of 2022. The goal was to obtain completed surveys from at least 1,000 residents. The goal was exceeded with a total of 1,048 residents completing the survey. The overall results for the sample of 1,048 households have a precision of at least +/-3.4% at the 95% level of confidence. Similar to the last survey done in 2017, the highest-ranking items that people feel are most important include trails, beaches and farmers markets. This year we added "Natural areas and open space" which was chosen as the 4th most important recreation facility. Dog Parks, playgrounds, campgrounds and nature centers all still fall within the top 10 most important facilities identified in the survey. Waterparks dropped down slightly, and golf rose up slightly, neither enough to be considered a significant change. Indoor aquatic centers are always a high- ranking recreation facility in this survey, even though it is not something provided by Oakland County Parks and Recreation, it demonstrates a community desire for more indoor aquatic recreation. An updated Priority Investment Ranking from the survey is incorporated into Table 4 on page 23, which sorts all OCPR services by Facility or and Service Category. The Community Needs Assessment final report is provided as Attachment B and is available at OaklandCountvParks.com/RecPlan. This draft of the Recreation Plan, dated October 28, 2022, is prepared for the Parks Commission for Concept Approval and authorization to open the 30-day public comment period. The full report can be accessed at OaklandCountvParks.com/RecPlan. ATTACHMENT A. Recreation Plan 2023-2027 Executive Summary B. Recreation Plan 2023-2027 Strategic Action Plan STAFF RECOMMENDATION Staff recommends the Commission conceptually approve the DRAFT Parks and Recreation Master Plan 2023-2027 and authorize staff to conduct the required 30-day public comment period. MOTION Conceptually approve the DRAFT Parks and Recreation Master Plan 2023-2027 and authorize staff to conduct the required 30-day public comment period. AI�LANa COUNTY PARKS Great Parks for Great'People Executive Summary The Oakland County Parks and Recreation (OCPR) 5-Year Parks and Recreation Master Plan 2023-2027 ("Recreation Plan") will guide staff and the Parks Commission over the next five years to provide high -quality recreational opportunities to the residents of Oakland County. The Recreation Plan updates and replaces the Parks and Recreation Master Plan 2018-2022, which expires on December 31, 2022. Preparation of this plan follows the Guidelines for the Development of Community Park, Recreation, Open Space, and Greenway Plans (MDNR 4/26/2021) provided by Grants Division of the Michigan Department of Natural Resources (MDNR). Approval of this Recreation Plan by the MDNR qualifies Oakland County Parks and Recreation to apply for grants administered by the State of Michigan. This draft of the Recreation Plan, dated October 28, 2022, is prepared for the Parks Commission for Concept Approval and authorization to open the 30-day public comment period. The planning team is grateful to the Parks Commission, OCPR staff, and our Oakland County and local community partners for your contributions into this draft Recreation Plan. We are looking forward to your continued engagement and to input from Oakland County residents as we prepared for the next five years of Oakland County Parks and Recreation. The Recreation Plan updates OCPR's strategic plan Vision and Mission, as well as adding four Core Values that will help us build an equitable, sustainable, and resilient future for Oakland County Parks. The opportunity is now to build this future for our organization and its parklands, and for our communities. Vision Everyone in Oakland County has access to a park, public space or recreational opportunity to relax, be active, socialize and connect with nature. Mission We create and operate accessible, welcoming, and sustainable parks and public spaces, provide recreational and educational programs and opportunities, preserve open space and steward the environment to help all people be healthier and build resilient, connected communities in Oakland County. Core Values ❖ Diversity. Equitv, and Inclusion - Evaluate all actions and decisions through the lens of equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. ❖ Health and Wellness - Increase access to the spaces and experiences that promote physical, mental and social health for all. ❖ Environmental Sustainabilitv and Natural Resources Stewardship - Plan, build, and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future and build community resilience to climate change. ❖ Fiscal Responsibilitv and Organizational Excellence - Implement our mission with a robust, innovative and diverse parks and recreation organization and ground our decisions in sound fiscal policy. Return to Table of Contents Recreation Plan 2023-2027 Highlights HEALTHY COMMUNITIES PARK AND OUTDOOR RECREATION INVESTMENT PLAN: In October 2022, the Oakland County Board of Commissioners approved a proposal from the Oakland County Parks and Recreation Commission for $15M in Oakland County American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds to invest in park and outdoor recreational spaces in areas that have been disproportionately impacted by COVID. Identified projects include improvements to Oakland County Parks — see Catalpa Oaks, Won Oaks, Red Oaks, and Waterford Oaks; long-term local partnerships that enhance parks and expand the OCPR park system — see Beech Woods Park in Southfield, Hawthorne Park in Pontiac, and Shepherd Park in Oak Park; and park improvement capital grants and partnerships with local communities — see Hazel Park and Roval Oak Township. OAKLAND COUNTY FARMER'S MARKET MODERNIZATION AND IMPROVEMENT PROJECT: OCPR has submitted a congressional appropriation request to fund major improvements to the market that will increase accessibility at the market for 200,000+ annual visitors, create new program space for educational activities (ours and many partners), develop a commercial kitchen for popular cooking demonstrations and possible incubator use, build accessible/family restrooms, and improve the overall site with storm water management and demonstration gardens. We'll increase and promote access to healthy, nutritious food, while better supporting our 100+Michigan farmers. See Oakland Countv Farmer's Market. NATURE PRESERVES: Natural resources preservation and management has long been a priority for the Parks Commission. With the Recreation Plan, we will designate our most precious natural parks as Nature Preserves and develop standards and protocols for management and access. This includes the planned acquisition of the 70-acre Turtle Woods property in Troy. See Hi.Qhland Oaks, Rose Oaks, Rose Oaks/Water Road, and Trov Properties. Photos Left: Lyon Oaks (top), Independence Oaks (middle), Oakland County Farmers Market (bottom) DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 2 Return to Table of Contents Recreation Plan 2023-2027 Highlights CLUBHOUSES AND CONFERENCE CENTERS: Oakland County Parks has several buildings that are costly to maintain and have limited or no usage by the public. We will review these facilities in detail and examine alternatives to determine how to eliminate subsidy of private events and increase the public's access, use, and awareness of these assets. Assets to be reviewed include the historic Buhl Estate Conference Center at Addison Oaks; the historic Clubhouse at Glen Oaks, the Clubhouse at Lvon Oaks; Davis House, Activity Center, and Golf Clubhouse at Springfield Oaks; the Activity Center at Waterford Oaks; and the Clubhouse at White Lake Oaks. WATERPARKS: Red Oaks and Waterford Oaks waterpark are well -loved destinations that need significant investment, or a more modest investment coupled with an adjustment in focus and operation. We will review detailed facility condition assessments for both water parks and examine alternatives to determine how to meet public need and be fiscally sustainable. See also Red Oaks and Waterford Oaks waterparks. WATER ACCESS: Oakland County residents love their rivers and lakes. We want to continue to improve and expand access by improving beaches, shorelines, docks and fishing piers, as well as offering kayak and canoe rentals and programs that get people out on the water. We will also work with our local partners to identify new opportunities for kayak and canoe access. See water access at Addison Oaks, Groveland Oaks, Independence Oaks, Orion Oaks, White Lake Oaks, Beech Woods in Southfield, and Hawthorne Park in Pontiac. ENVIRONMENTAL SUSTAINABILITY: In 2022 OCPR created a Chief of Environmental Sustainability and Natural Resources within the park system, as well as a Sustainability Committee made up of staff and Commissioners to help meet today's needs without compromising our future. Each of the Park Action Plans have a section on sustainability, and all projects have a sustainability review before recommendations for scopes or contracts are made. We've also added environmental sustainability and natural resources stewardship to our core values in this plan. Photos Right: Red Oaks (top), Orion Oaks (middle), Catalpa Oaks (bottom) DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 3 Return to Table of Contents Figure A: OCPR parks and projects Nr 13 Holly Oaks ❑RV al Grogeland Independence Oaks Oaks Orion Oaks Addison Oaks Rose Oaks Spri field Oa rr IT. J Highland Daks I WDaksrd White Lake Oaks , 1 M D Lyon Legend Oakland County Communities Proposed PropertyAoquisition Improve Existing Oakland County Parks Pant Improvement Capital Grants ©Long -Term PartnershipsAnd Expansion - Oakland County Parks Of Oakland County Parks System DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 4 CFAKLAND COUNTY PARKS Great -pa AS for Great iPeoP41 Strategic Action Plan Vision Our vision inspires us; it is aspirational and declares our intent and direction and states the long-term outcome of our work. Everyone in Oakland County has access to a park, public space, or recreational opportunity to relax, be active, socialize, and connect with nature. Mission Our mission is a concise explanation of what we do and who we do it for. We create and operate accessible, welcoming, and sustainable parks and public spaces, provide recreational and educational programs and opportunities, preserve open space, and steward the environment to help all people be healthier and build resilient, connected communities in Oakland County. Core Values The core values are our highest priorities, deeply held beliefs and fundamental driving forces. They are the lenses through which we plan and evaluate our work as a parks and recreation agency. They are our cultural cornerstones. We will measure the outcomes of our work using Key Performance Indicators (KPIs) that relate directly to the Core Values. KPIs are quantifiable measurements compared to realistic and strategic targets. (Goal is 3 per Core Value). Diversity, Equity, and Inclusion Evaluate all actions and decisions through the lens of equity and justice and provide parks and recreation services that feel safe and welcoming to everyone. 1. Ensure that park attendance reflects the demographic profile of the surrounding communities. o KPI: Identify gender, age, race, and ethnicity of park visitors and program participants and compare with U.S. Census data for the surrounding community. 2. Ensure that OCPR-sponsored programs in priority equity communities are properly supported and are reaching their intended audience. o KPI: Track attendance at OCPR-sponsored programs within priority equity communities. 3. Investment in outreach to priority equity communities and individuals. o KPI: Track percent of budget utilized for priority equity communities, households, and individuals. 4. Decrease gaps in recreation access and improve parks and recreation use by priority equity communities. o KPI: Number of unique transactions and program participants from zip codes of priority equity communities. Return to Table of Contents 5. Ensure that the staff and Parks Commission reflects the racial and ethnic diversity of Oakland County and provide a positive and welcoming work environment. o KPI: Monitor the diversity of the staff and Parks Commission as related to the diversity of Oakland County. o KPI: Track participation trainings and workshops related to equity and workplace culture Health and Wellness Increase access to the spaces and experiences that promote physical, mental, and social health for all. 1. Grow and elevate awareness of programs and facilities that enhance wellness and are available for free. a. KPI: Track participation numbers b. KPI: Online and on -site surveys regarding use, satisfaction, and barriers. 2. Promote the county and regional network of trails, and track trail usage and satisfaction in our park trails a. KPI: Miles of trails by trail type and connections with county and regional trails b. KPI: Trail user counts c. KPI: Online and on -site surveys regarding trail use, satisfaction, and barriers 3. Ensure ease of access into every park and between facilities within the park so people of all abilities have the confidence to be active, social and connect with their surroundings. a. KPI: ADA compliance for access routes —100% b. KPI: Online survey regarding ease of park access and facility use and barriers Environmental Sustainability and Natural Resources Stewardship Plan, build, and operate our parks and services in a sustainable manner while collaborating with local communities. Care for the natural environment, preserve land and open space for future generations, meet current recreation needs without compromising the future, and build community resilience to climate change. 1. Responsibly steward the natural resources within the park system. o KPI: Number of acres being restored to improve biodiversity o KPI: Number of acres that are high -quality and are being managed to preserve existing resources 2. Use energy from renewable sources. o KPI: Percent of energy from renewable sources o KPI: Track fleet, buildings, and equipment electrification 3. Improve water management, such as reducing irrigation, restrooms, and other uses. o KPI: Track and reduce water usage 4. Manage storm water through design and operational practices to improve regional water quality. o KPI: Track and reduce amount of impervious surface and turf. o KPI: Track and increase green infrastructure o KPI: Monitor and improve the quality of water bodies in our parks 5. Transition purchase of commodities to sustainable products. DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 28 Return to Table of Contents o KPI: Track and reduce usage of cleaning products, herbicides, promotional items, single use plastics 6. Waste management reduce waste, divert into recycling, compost, reduce consumption o KPI: Track and reduce tonnage of waste that goes to landfill Fiscal Responsibility and Organizational Excellence Implement our mission with a robust, innovative, and diverse parks and recreation organization and ground our decisions in sound fiscal policy. 1. Provide parks, programs and services that respond to community need a. KPI: Track alignment of services with Community Needs Assessment and targeted public engagement 2. Ensure that facilities with mostly individual benefit meet cost -recovery targets. a. KPI: Track cost -recovery for facilities with 75-100% targeted cost recovery 3. Leverage external funding sources for park and program development —i.e., grants, sponsorships, and donations a. Track percent of external funding against annually set targets 4. Provide excellent and well -supported customer service a. Track percent of seasonal staffing goal met annually b. Track percent of returning seasonal staff annually c. Track volunteer hours annually d. KPI: Track percent of responses to customer -service inquiries within one business day e. Track staff certifications relevant to delivery of parks and recreation services f. KPI: Track non -compulsory training participation and sharing Strategic Goals and Objectives Our strategic goals are what we want to accomplish in the next five years. They are purpose - driven, long-term, forward -focused, actionable, and measurable. They are a roadmap for the individual objectives and actions that move us forward. Goal 1: Offer Experiences and Places that Make a Difference Experiences in a park or participating in an activity can change the character of your day or have an impact on your lifetime. Offer a wide range of experiences and places throughout the park system and provide diverse programming. A. Provide opportunities to be physically active with diverse places, programs and services for all abilities, for people to be active individually, in groups, or as a guided/unguided experience. B. Create opportunities to gather with other people in informal or organized groups in a comfortable and welcoming setting. C. Provide places for people to relax, recharge, and reconnect with nature and enjoy activities that lower stress levels. D. Offer opportunities to engage with nature with programs for all ages, volunteer stewardship, and viewing interpretive signs and installations. E. Provide spaces for hobbies and sports that align with our core values without duplicating local and regional opportunities. DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 29 Return to Table of Contents F. Incorporate a wide array of celebrations that reflect the diversity of the county and the local community including access to healthy food and food from other cultures. G. Connect with the rich and storied history of Oakland County parks beginning with Indigenous People with an inclusive approach that reflects multiple perspectives and a variety of themes. H. Create refuges from negative experiences, which may include places to cool off during heat events, safety from weather events related to climate change, and socially distanced recreation during health crises such as the COVID pandemic. Goal 2: Operate Clean, Safe, and Welcoming Parks Great park experiences are only possible because of the people who provide our places, programs, and services. Implement best practices and design standards that support the operation of parks that are equitable, resilient, and integrated into the community. A. Engage the park operations and program services staff in both site -specific and organization -wide planning B. Review all parks to identify and remove potential barriers to access and enjoyment. C. Review and update the Americans with Disabilities Act Transition Plan and provide annual progress updates to the Parks Commission. D. Incorporate safety into park design and park upgrades. E. Implement an integrated plan for waste disposal — recycling, composting, litter, trash. F. Provide access to drinking water — without single -use plastic bottles. G. Provide access to restrooms and phase out permanent use of portable toilets — open existing restrooms with flush toilets; develop standards and design for green restrooms in rural parks H. Reduce greenhouse gas emissions from equipment and vehicles — convert to electric versions, use no -idle technology, and install charging stations. I. Manage water usage through reduction of watering and water reclamation J. Select and purchase products for park operations that reduce harmful impacts to the environment, minimize necessary use of products that have harmful impacts such as road salts, coal tar sealing. Goal 3: Sustainably Invest in Assets and Infrastructure Invest in assets and infrastructure with regular maintenance, resolution of deferred maintenance, replacement of assets as they come to the end of their lifecycle, or new construction of new assets that create new experiences. A. Update Park Action Plans annually to identify actions to manage assets and assign actions to Capital Improvement Program, Maintenance Management Plan, Natural Resources Management, Park Operations, or Planning and Resource Development. B. Evaluate proposed investments into facilities and services based on fiscally sustainability, alignment with our core values, and the potential for a lasting positive impact for residents. C. Update building standards and processes, conduct an energy audit, and build new and update existing assets to net zero carbon emission standards and to reduce impact on the surrounding environment. D. Integrate alternative energy sources including identification of off -grid buildings in parks. E. Manage stormwater infrastructure effectively and in compliance with regulatory agencies. DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 30 Return to Table of Contents Goal 4: Contribute to Thriving and Resilient Communities Work in partnership with local communities, non -profits, and regional planning agencies and be ready to help when gaps in equitable park access are identified. A. Convene local communities and park and recreation agencies on a regular basis to share best practices and seek mutual benefits for parks and recreation in Oakland County. B. Identify gaps in equitable park access and focus community park investments based on a data - driven understanding of the characteristics, demographic trends, and the needs of diverse communities and households. C. Design and implement a comprehensive recreation programs and outreach to communities with emphasis on creating equitable access. D. Assist qualifying communities and residents in accessing OCPR parks, programs, and services by providing transportation assistance and free or discounted admission. E. Help communities and residents expand the use of natural landscapes to support regional biodiversity. F. Communicate with the public and communities about OCPR's environmentally sustainable practices to highlight the sustainability of OCPR park system and provide demonstration projects and examples to emulate. Goal 5: Care for the Land and Natural Environment and Increase Green Infrastructure Conserve land and advance green infrastructure to help mitigate the impacts of climate change and to ensure there are open spaces for future generations. Restore and manage natural communities to preserve biodiversity, protect water and air quality, support robust populations of wildlife, and connect people with high -quality experiences in nature. A. Implement OCPR's Natural Resource Zones system as the basis for system -wide management decisions. B. Create standards to define and establish Nature Preserve designation for parkland. C. Engage with Indigenous Peoples to learn about traditional/cultural land use and management. D. Expand and manage diverse, high -quality natural communities, habitats, and wildlife corridors including creating refuges and passage for plants and animals, and support climate resilience of our communities E. Manage the native tree canopy to sustain healthy forests in our parks, improve shade for wildlife and people, and support climate resilience of our communities. F. Protect water quality for aquatic organisms, surrounding wildlife, recreational users, and downstream communities. G. Establish standards and targets for land acquisition that supports green infrastructure. Goal 6: Engage the Entire Organization in the Aspiration of Our Vision At the foundation of our work is a collaborative network of people who recognize that our world is changing, and we need to change with it to remain relevant and best serve our communities and residents. We are ready to take on the challenges of our vision and build a future where everyone "has access to a park or public space where they can relax, be active, socialize, and connect with nature". A. Employ a workforce that reflects the diversity of Oakland County and the communities we serve. DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 31 Return to Table of Contents B. Implement hybrid work schedules where possible to enhance staff productivity and to reduce greenhouse gas emissions from staff travel. C. Continue the effort to recruit and retain seasonal staff. D. Update purchasing policies and evaluate all contracts through the lens of our Core Values. E. Update Parks Commission approval procedures to delegate lower -level funding decisions to management and to present alternatives based on our Core Values for funding decisions by the Commission. F. Support our commitment to equity and justice with a focused staff position and relevant training and Commission -adopted policies. G. Develop a portfolio of diverse funding sources and attempt to divest funds from petroleum -based and climate change advancing industries. H. Create one program responsible to coordinate all compliance efforts and to manage the actions of other entities (lessees, easement holders, etc.) on natural parkland. I. Provide training and resources to staff to implement our Core Values J. Update customer service portal and create method for tracking and evaluation. DRAFT Oakland County Parks and Recreation Master Plan 2023-2027 32 RETURN TO AGENDA Oakland Couny Parks and Recreation Commission Agenda Item Memo Agenda #: 3 Department: Sustainability and Planning From: Sarah Cook-Maylen: Chief of Sustainability and Natural Resources Subject: Motion to Approve Natural Resources FY2023 Contracted Invasive Species Treatments INTRODUCTION AND HISTORY As part of the Oakland County Parks & Recreation — Natural Resources Management (NR) program, staff plan to invest $110,600 in budgeted funds for invasive species treatments at Addison, Groveland, Highland, Independence, and Orion Oaks. Proposed work in each of these parks will exceed $20,000 and therefore require OCPRC approval. The proposed treatments are for populations of invasive shrubs including Honeysuckle Spp., Autumn Olive, and Glossy Buckthorn in high quality wetland habitats, forests, and grassland restoration areas. These areas have been managed as part of an ongoing natural area restoration program since 2007. The proposed work will be completed by annual blanket contractor(s) Plantwise and Stantec (formerly Cardno). NR has $902,000 budgeted for contractual work in 2023 which includes funding for these treatments. Approval is requested for cost centers that exceed $20,000 and are outlined below: Park Anticipated Cost Addison Oaks $22,000 Groveland Oaks $20,000 Highland Oaks $25,000 Independence Oaks $20,000 Orion Oaks $23,600 TOTAL $110,600 STAFF RECOMMENDATION Staff recommends approval to award Plantwise and Stantec (Cardno) the priority invasive species control work for a not to exceed project amount of $110,600 as budgeted in the FY2023 Natural Resources budget, as follows: Park Anticipated Cost Addison Oaks $22,000 Groveland Oaks $20,000 Highland Oaks $25,000 Independence Oaks $20,000 Orion Oaks $23,600 TOTAL $110,600 MOTION Move to award Plantwise and Stantec (Cardno) the priority invasive species control work for a not to exceed project amount of $110,600 as budgeted in the FY2023 Natural Resources budget, as follows: Park Addison Oaks Groveland Oaks Highland Oaks Independence Oaks Orion Oaks TOTAL Anticipated Cost $22,000 $20,000 $25,000 $20,000 $23,600 $110,600 RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 4 Department: Administration From: Chris Ward, Director Subject: Waterford Township Riverwalk Trail Extension Planning Grant Correction INTRODUCTION The Parks Commission approved a matching grant for the Waterford Township Riverwalk Trail Project to provide a 1/3 share towards preliminary design and engineering needed to move the project forward. The total cost estimate increased by $3,000 from the original amount discussed by the parties. As a result, the grant amount for this project approved by the Commission was $1,000 less than an equal share. Your approval is requested to correct the amount previously approved from $57,000 to $58,000. SUGGESTED MOTION Move to approve a correction to the Waterford Township Riverwalk Trail Extension Planning Grant to authorize a grant award in the amount of $58,000. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 5 Department: Administration From: Chris Ward, Director Subject: Contract Approval Procedures INTRODUCTION Oakland County Parks and Recreation regularly enters into contracts for professional services with external vendors to support our operations. As an agency of Oakland County government, all of OCPR's procurement activities must conform with the Policies and Procedures of the Purchasing Division of the Department of Management of Budget, Oakland County's Fiscal Policies, and the Professional Services Contract Appropriation Policy of the Board of Commissioners. The Purchasing Division oversees the preparation, release and evaluation of bids and the development of contract language. These policies set the following standards for approval/authorization to enter into a contact: PROFESSIONAL SERVICES Administrative approval is authorized for departments to enter into a contract for professional services, if funding is budgeted and available in the departmental budget, in amounts not to exceed: • $250,000 if awarded in a competitive bidding process • $100,000 for single source awards that are not competitively bid. Sole source contracts must be reported to the Finance Committee of the Board with an explanation from the responsible department Professional services contracts in excess of these amounts must be authorized by the Board of Commissioners by any of the following procedures: • Approval of a resolution authorizing the department to proceed: o prior to the releasing bid documents, vendor selection and contract execution o after the bid process is complete and the terms of the proposed contract are finalized • Approval of planned professional services contracts if incorporated in the annual budget documents A definition of professional services is included in the attachment detailing this policy. CAPITAL IMPROVEMENTS PROJECTS Administrative approval is authorized for a department to proceed if the total expenditure does not exceed $30,000 and funding is available in the departmental budget. Expenditures exceeding $30,000 must be approved by a resolution of the Board of Commissioners. The bid process is completed prior to this action and the bid award is confirmed by the Board. OCPR PROCEDURES The approval/authorization process currently utilized by Oakland County Parks exceeds the standards set by the County. All contracts exceeding $20,000 are currently submitted for your review. This standard is followed due to historical precedent rather than a written policy of the Parks Commission. Establishing a clear written policy that is consistent with Oakland County policies and procedures would be beneficial to clear up confusion, eliminate delays and provide clear guidance on the level of administrative procurement authority you are comfortable delegating to staff. SUGGESTED MOTIONS Motion to amend Oakland County Parks and Recreation contract review and authorization procedures to conform with the standards and thresholds set forth in Policies and Procedures of the Purchasing Division of the Department of Management of Budget, Oakland County's Fiscal Policies, and the Professional Services Contract Appropriation Policy of the Board of Commissioners. Administrative authority is granted to enter into a: • Professional services contract in an amount not to exceed $250,000 if the bid was awarded following a competitive bidding process and funds are available in the departmental budget. • Professional services contract in an amount not to exceed $100,000 if the contract was awarded as single source and not competitively bid and if funds are available in the departmental budget. A report detailing all single source awards and the reason for the exception shall be provided as a communication to the Parks Commission on their next available agenda. • Professional services contract in excess of these thresholds if the purpose is authorized in the annual operating budget of the Parks Commission. • Capital improvement project contracts in an amount not to exceed $30,000 for purposes detailed in the Capital Improvement Plan, Maintenance Management Plan, or Natural Resources Management Plan approved by the Parks Commission. RETURN TO AGENDA Oakland County Parks and Recreation Commission Agenda Item Memo Agenda #: 6 Department: Administration From: Chris Ward, Director Subject: Recommendation of FY 2022 Trailway and Park Development Projects to the Oakland County Board of Commissioners INTRODUCTION Grant awards for the FY 2022 Trailways and Park Development Grant Program ("Program") were reviewed and approved by the Oakland County Parks and Recreation Commission ("OCPRC") in the spring. The OCPRC approved three additional trailway grants during the summer (Waterford Riverwalk, 9-mile Corridor Study and the Clinton River Trailway Connector). The Oakland County Board of Commissioners ("Board") have been active participants in support of these grant awards, including authorizing matching funds, acceptance of external grant funding, and public communications. In reviewing our policies and procedures for the upcoming year, we recently discovered an issue that must be resolved to ensure these projects are in full conformance with State law. A delegation of authority from the Board to OCPRC is required for Parks to administer this program independently. In the absence of this formal delegation of authority, each grant award recommended by OCPRC must be submitted and approved by the Board. The Board's affirmation of the actions taken by the Parks Commission under the Trailway and Park Development Program in FY 22 would address procedural issues and eliminate any uncertainty regarding the financial commitment made by OCPRC to support these projects. A request to the Board to formally delegate authority to OCPRC to administer the program is also suggested in the motion below. SUGGESTED MOTION Motion to a.) Request that the Board of Commissioners affirm the grant awards approved by the Parks and Recreation Commission in Fiscal Year 2022 for the Trailway and Park Development Grant Program, the Waterford Riverwalk Project Grant, Nine -mile Corridor Feasibility Study, and the Clinton River Trailway Connector Grant b.) Request that the Board of Commissioners affirm the authority of the Chairperson of the Parks and Recreation Commission to execute agreements necessary for the administration of the Program c.) Request that the Board of Commissioners delegate authority to the Parks and Recreation Commission to administer the Trailway and Park Development Grant Program and to authorize the Chairperson of the Parks and Recreation Commission to execute grant agreements on behalf of the County. Final approval of recommended grant awards shall be subject to review and authorization by the Chairperson of the Board of Commissioners. A report on the Program and its projects shall be provided annually to the Parks and Recreation Commission liaison committee of the Board of Commissioners. RETURN TO AGENDA 2023 Oakland County Parks & Recreation Commission Meeting Schedule JANUARY FEBRUARY MARCH APRIL S M T W T F S S M T W T F S S M T W T S M T W T F S 1 2 3 4 5 6 7 1 2 3 4 11 2 1 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 10 2 3 4 5 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 5 17 18 9 10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 2 23 24 25 17 18 19 20 21 22 29 30 31 26 27 28 26 27 29 30 31 25 26 27 28 29 30 MAY JUNE JU I AUGUST S M T W T F S S M T W T F S S T F S S M T W T F S 1 2 3 4 5 6 1 2 3 1 1 2 3 4 5 7 8 9 10 11 12 13 4 5 6 7 8 9 2 3 4 6 7 8 6 7 8 9 10 11 12 14 15 16 17 18 19 20 11 12 13 14 15 1 0 11 1 14 15 13 14 15 16 17 18 19 21 22 23 24 25 26 27 18 19 20 21 22 23 1 19 2 21 22 20 21 22 23 24 25 26 28 291 30 31 25 26 27 28 29 30 27 28 29 27 28 29 30 31 31 SEPTEMBER CTOB NOVEMBER I DECEMBER S M T W T F S T W F S M T W T F S S M T W T F S 1 2 2 3 4 7 1 2 3 4 1 2 3 4 5 06 7 8 9 10 5 6 7 8 9 10 11 3 4 5 6 7 8 9 10 11 12 13 14 15 16 15 8 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 17 18 19 20 21 2 23 5 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 24 25 26 27 28 0 0 31 26 27I 28 29 30 24 25 26 27 28 29 30 31 F]OCPR Commis s eeting - 2:00 F]OCPR Commission Budget Study Session - 2:00 p.m. F-1OCPR Commission (O : 4H Fair) - 2:00 p.m. Executive Committee Meeting - 1:00 p.m. MOCPR Commission Meetin ff-site: Lyon Oaks) - 2:00 p.m. County Holidays 10/25/2022 QAKLAND COUNTY PARKS GreatTe.krfor Great-Peop!e Memo To: Parks and Recreation Commission From: Chris Ward Date: October 28, 2022 Re: November Director's Report Green Task Force RETURN TO AGENDA Melissa Prowse has been appointed by SEMCOG to their GREEN Task Force. Six Rivers, SEMCOG and various regional leaders in conservation/recreation are working together on an implementation plan for the Green Infrastructure Vision developed by SEMCOG several years ago. The report will include benchmarks and targets to hopefully spur partnership and funding opportunities across SE Michigan around conservation, restoration, climate change mitigation, recreation, and natural resources stewardship. Congrats and thanks to Melissa for stepping up to yet another challenging assignment! Appointment of Zach Crane and Aaron Stepp Approval by the Board of Commissioners has cleared the way for us to move forward with the selection process for several positions. Two outstanding members of our staff have stepped up to support our organizational needs while we awaited this action by the Board. Both were clearly the best choice to fill vacant positions that fulfill responsibilities and are essential to our operations. Zach Crane will be serving in the newly re-classified position of Supervisor of Parks Engineering & Development, formerly held by Mike Donnellon. Zach brings years of professional experience and a collaborative leadership style to this role. He is already making a big difference in this new capacity as we tackle challenging assignments. Aaron Stepp will be serving in the role of Chief of Business Operations. This position was formerly held by Phil Castonia prior to his promotion to the position of Manager. Aaron will be leading our information technology, procurement, and employee development efforts and will be our liaison with the Fiscal Services and Human Resources Departments. 2800 Watkins Lake Road, Waterford, MI 48328 248-858-0906 OaklanclCountyParks.com Several other important positions have also been approved, including the DEI Coordinator position that was approved the Parks Commission in March. These positions will be posted in an open competitive selection process that is open to internal and external candidates. Americorps Partnership OCPR and the Oakland County Environmental Sustainability Officer have partnered with Huron Pines AmeriCorps to host two AmeriCorps positions in Oakland County in 2023. The Huron Pines AmeriCorps program has been developing leaders in conservation in communities across Michigan since 2007. Huron Pines AmeriCorps members strive to enhance Michigan's natural resources and foster environmental stewardship by engaging local volunteers, community groups and schools in service projects, hands-on learning opportunities and educational workshops. The program places college graduates for a 10-month term of full-time volunteer service with conservation organizations across Michigan. Through service Huron Pines AmeriCorps members receive real -world experience, networking and training opportunities, a living stipend, health coverage, and upon completing their service, an education award to pursue advanced degrees or courses. Huron Pines AmeriCorps is a program of Huron Pines and is supported in part by the Corporation for National and Community Service, Michigan Community Service Commission, Huron Pines and contributions from host sites. OCPR has requested one full -term service member to improve collaborative natural resource management across Oakland County by developing comprehensive best management practices and training materials related to natural resources. Best management practices and materials will focus on forestry, invasive species, restoration of natural areas, freshwater management, stormwater mitigation and green infrastructure, native landscaping, and wildlife management. Interviews are currently being conducted with applicants and OCPR will potentially be matched with a service member in November 2022. Big thanks to Sarah Cook-Maylen for taking the lead for us on this exciting opportunity. Fiscal Services Coordinator Contract Our longtime Fiscal Services Coordinator Jeff Phelps accepted a promotion within the Fiscal Services Division in August. Jeff has been wearing two hats supporting OCPR since that time to bridge us to a replacement. Unfortunately, the recruitment efforts to find a replacement have not been as successful as we hoped. The posting for the position yielded disappointing results to date. We recently met with the Director of Management and Budget and the Manager of Fiscal Services to map out a strategy moving forward. They have suggested that we consider seeking a contract for temporary financial planning and analysis for professional support with an outside accounting firm. We are working with Fiscal Services and Purchasing to develop a scope of work and to assess the potential costs of pursuing this option. Budget and Fiscal Policy Consulting We have secured services with Oakland County's audit and accounting service provider, Plante Moran, to provide a thorough review of our current financial and budget policies and make recommendations for improvements. Among the assignments they will be tackling are: • Depreciation expense accounting • Equity policies and procedures • Long-range fiscal planning • Cost recovery • Fiscal performance indicators • Guidance in setting user fee amounts ORV Park Year-end Financials I am pleased to share that the overall operating loss for Holly Oaks this year has been significantly reduced. The final projected loss is $47,600 and is a major improvement from the $233,977 loss in 2021. Under the terms of our agreement with the DNR, the state assumes 50% of this liability, reducing our effective loss to $23,800. We are on a clear path to reach the Commission's goal of achieving full financial self- sufficiency with the first 5 years of operations. A big thanks goes to the operations team at the park (Jamie Weasel, Park Supervisor; Ann Blizzard, Assistant Park Supervisor; Jon Noyes, Principal Planner; and the staff and volunteers) for their hard work and dedication, making this achievement possible. The new grant from the DNR for the development of a youth riding and training area at the park will further expand opportunities for people to get out and experience the park. Law Enforcement Incident Summary A summary of the law enforcement incidents our Sheriff's unit responded to during the past month follows this report. If the Commission finds this information helpful, I will continue to provide this information in the future. COUNTY OF OAKLAND OFFICE OF THE SHERIFF MICHAEL J. BOUCHARD OAKLAND COUNTY PARKS SUB STATION ACTIVITY SUMMARY FOR THE MONTH OF OCTOBER 2022 22-0217772 09/28/2022 GROVELAND OAKS On September 28, 2022, Sheriff Deputies responded to an elderly camper who locked her keys inside her trailer. She was locked out of her trailer and vehicle. Deputies called a lock smith and obtained a master key. Using the master key deputies were able to unlock her camper. 22-0190290 10/01/2022 ROSE OAKS On October 01, 2022, Sheriff Deputies received a complaint that an unknown subject had been baiting deer near a tree stand inside the Red Oaks Park. Deputies responded to the area and located the tree stand and bait pile. Sean Zera (Parks) responded to the area and set up a trail cam to identify the responsible. Sheriff Deputy's have been at the park the last three days with negative contacts. The DNR has also been made aware of the baiting issue. Investigation continued. 22-0225954 10/08/2022 ADDISON OAKS At 1:15pm on Saturday a seven -year -old male child suffered a bite to the face from a Labrador retriever as he bent down to pet it. The bite caused superficial cuts and abrasions below the left eye and a slight puncture wound under the right chin area. Deputy Hudock responded to the incident after being waved down by the victim's family. Park Patrol investigator Deputy Marinelli also responded to the scene to investigate the bite. Addison Fire was called to the scene to administer first aid to the child. After determining there was no immediate danger to the child, the grandparents elected to drive him to Ascension Hospital in Rochester Hills for further treatment. After verifying the dog was properly licensed and vaccinated, Deputies advised the dog's owners they could continue camping but would be required to remove the dog from the park. They did so immediately without further incident. Sergeant Roddy responded to Ascension Hospital and followed up with the Victim's family. Oakland County Animal Control was advised for a Monday follow-up with the dog's owners. Investigation continued. 22-0228810 10/11 /2022 CATALPA OAKS On 10/11/22 Sheriff deputies received information from Doug Ammon that a male subject was sleeping in the park bathroom on 10/10/22 during the evening hours. Southfield Police were summoned to the park and contacted the subject. He was advised he could not sleep in the bathroom and needed to leave the park. On 10/12/22 the subject had returned to the park and was again in the bathroom. Sheriff Deputies located the subject in the bathroom. He was identified as Joshua Christenson B/M 24 years old. He was clear LEIN and identified as living in the area. He was advised that he could not live in the bathroom and that he would have to leave the park. Mr. Christenson was given his final warning and advised if he returned, he would be ticketed. Report written. 22-0228800 10/12/2022 CATALPA OAKS On 10/11/22 Sheriff deputies received information from Doug Ammon that on Sunday 10/09/22 the bathroom at Catalpa Oaks lost power. The lost power was reported to DTE via online. On 10/10/22 the power was restored; Doug was notified via online that the power outage was due to someone breaking into the DTE power box and stealing electrical wire. The box is DTE property further described as an 18" x 36" gray steel box attached to the west outer wall of the bathroom building. Upon arrival the repairs had been completed and the box had been secured with a new lock. Moisture, rain and being repaired by DTE prevented us from trying to obtain latent prints. A review of camera footage revealed two unknown male subjects operating a white pick-up truck. The suspects canvas the area from 1:30 A.M. till 3:30 A.M. The subjects park the truck at the Health Department and walk to the bathroom. Within a few minutes the power goes out. The unknown subjects return to the pick-up truck and drive off in an unknown direction. The vehicle license plate is not visible in the video. No suspects currently. Investigation continued. 22-0230801 10/12/2022 ADDISON OAKS On 10/12/22 Sheriff deputies received information regarding an individual staying at Addison Oaks campground site 40, the individual was identified as Kenneth Mokrzycki. Mokrzycki's had been displaying strange behavior toward some employees at the park. Mokrzycki was staying at the campground and was making employees feel uncomfortable by his behavior. Mokrzycki took a particular interest in one specific employee, he focused all his attention on her, and he would ask her personal questions, made comments about knowing she was the only one working, and giving her food. One employee felt that she may have been followed by Mokrzycki after leaving work. Sheriff deputies contacted Mokrzycki and instructed him not to go to the contact station and not to contact female park staff. He agreed. On 10/15 Mokrzycki arrived at the park, packed up his belongings and removed his camping trailer. Mokrzycki made no contact with staff and was refunded his money for the next few nights that he had paid for. Report written. 22-0235148 / 22-0235215 10/20/2022 ORION OAKS DOG PARK On 10/20/2022 deputies responded to a report of two loose aggressive King Corso dogs in the area of the Orion Oaks Dog Park. Below is a timeline of the incident. 0600 hrs Caller reported to OCSO dispatch that two dogs are walking in the roadway on Joslyn Rd near school (Orion Oaks Elementary). 0615 hrs Both dogs retreated into the woods. Responding officers unable to locate dogs. 0845 hrs Dogs return (King Corso) near school (Orion Oaks Elementary) appear to be aggressive. 0900 hrs OCSO deputies on scene. 0913 hrs Dogs spotted near lake #16 dog park now. 0923 hrs OCSO deputies have both dogs in custody, transported to Animal Control. 22-0237584 10/23/2022 ORION OAKS DOG PARK On 10/23/22 the sheriff office received a complaint that a couch had been placed on a walking path obstructing patrons from using the path. A park employee responded to the area and encountered a female who was in the process of taking professional photographs of numerous clients. The park employee advised her that she was blocking the path for patrons to walk and that if she was conducting or operating a business, she needed to have insurance and authorization from the park commission. When park staff asked her to remove the couch and discontinue business activities she refused and became upset. Sheriff deputies were called to the scene and asked her to leave. She was advised that she would be ticketed if she did not remove the couch and leave the park. She complied. Park Rules: Section 3 USE/RESERVATION OF COMMISSION PROPERTY #4. Need specific permits/agreements from the park commission. Section 35 PHOTOGRAPHY, VIDEO AND AUDIO RECORDING #4. Disrupting park patrons, disrupting park operations. Report written. 22-0237717 10/23/2022 ORION OAKS DOG PARK On 10/23/22 Sheriff deputies were dispatched to the Orion Oaks Dog Park for a car vs pedestrian private property accident. Upon deputies' arrival they learned that a 63-year-old female had backed her car into a 22-year-old male. There was no damage to the vehicle and no injuries to the male. Report written. 22-0236449 1012112022 ADDISON OAKS On 10/21/22 Sheriff deputies were dispatched to the Buhl Mansion at the Addison Oaks Park for a report of a medical. Upon deputies' arrival they learned that a female had consumed wedding cake that contained almonds. The female was highly allergic to almonds and had a severe reaction. The female was transported to Ascension Providence Hospital for additional medical treatment. Report written. 22-0238376 10/24/22 WATERFORD OAKS On 10/24/22 deputies responded to a report of a nude Asian male exposing himself to patrons in the park. Upon deputies' arrival they learned that an Asian male had exposed himself to a patron near the tennis courts. The Asian male was last seen fleeing into the woods. Deputies conducted an extensive search of the park and woods without locating the subject. It is believed that the responsible lives in close proximity and is walking into the park. D-card. 22-0239176 10/25/2022 WATERFORD OAKS On 10/25/22 sheriff deputies were patrolling Waterford Oaks near the tennis court when an Asian male was observed watching three female park staff. As the Asian male walked in their direction sheriff deputies parked their patrol vehicle near the park staff. The Asian male turned and walked off toward the woods. Deputies made contact with the Asian male and obtained his name and date of birth. He was identified as a 32-year-old Asian male 5'10" / 160 living in Waterford MI. Investigation continued. 22-0239207 10/25/2022 INDEPENDENCE OAKS On 10/25/22 Sheriff deputies were dispatched to the entrance of the Independence Oaks Park for a report of a subject that had been shot. The caller identified herself as the victim's mother. She stated that her 34-year-old son had been shot by someone in the park. Upon deputies' arrival the alleged victim had been located and determined not to have been shot. The son provided several different versions of being shot at. Ultimately after a short interview the son confessed to falsifying the entire incident. D-card. Oakland County Parks and Recreation Upcoming Events — November 2022 Active Adults November 16 Fireside Chat - Virtual Adaptive November 18 Hoedown Social — Novi Nature/Interpretive Proqrams Fieldtrips & Birthday Parties November 6 Evelyn's Birthday Party — Red Oaks Nature Center November 9 Primary Pod Fieldtrip — Red Oaks Nature Center November 10 Sunny Day Preschool Fieldtrip — Nature Center November 12 Lydia's Birthday Party — Red Oaks Nature Center Homeschool Series November 10 Colonial Schoolhouse — Red Oaks Nature Center November 16 Colonial Schoolhouse — Wint Nature Center StarLab November 14 AAC of Madison Heights — Red Oaks Nature Center Public Interpretive Programs November 4 Morning Munchkins — Red Oaks Nature Center November 11 Trail Hikes by Appointment — Wint Nature Center November 11 Puddle Jumpers — Wint Nature Center November 12 Superheroes of the Woods — Red Oaks Nature Center November 18 Trail Hikes by Appointment — Red Oaks Nature Center November 19 Nature Detectives — Wint Nature Center Scout Badge Days November 5 Cadettes: Trees — Wint Nature Center November 5 Letterboxing Badge Day — Red Oaks Nature Center November 12 Tigers in the Wild Badge Day — Red Oaks Nature Center Virtual Series & Self Led November 4-18 Self Led: Autumn Leaf Candle Holders Mobile Recreation November 2 41 Coach Bus: Waterford Parks & Rec to The Henry Ford Museum November 4 Bleachers: Notre Dame Prep Football Game November 4 Movie Screen: Lathrup Village Movie Night November 5 Mobile Stage: Southwest Detroit Business Association 5k/10k Race Oakland County Parks and Recreation Upcoming Events — November 2022 November 11 November 11 November 18 November 18 November 18 November 18 November 21 November 2 November 16 November 30 November 8 November 11 November 18 Mon, Tue, & Wed November 4 November 12 November 13 November 20 Bleachers: Notre Dame Prep Football Game Glow Golf: Huntington Woods P&R Glow Show Gillham Rec Center Mobile Stage: Village of Rochester Hills 41 Coach Bus: Oxford Twp P&R to the Detroit Symphony Orchestra 34 Champion Bus: OCPRC - Adaptive Rec Hoedown Glow Golf: Botsford Elementary Fun Night Mobile Stage #2: Rochester DDA Lagniappe Downtown Rochester Oakland Countv Farmer's Market Gleaner's Food Distribution Gleaner's Food Distribution Gleaner's Food Distribution Glow Show Glow Show Glow Show RPS-Special Events Sprinqfield Oaks Pickleball — Grand Hall Private Wedding — Activity Center Private Wedding — Carousel Hall Blackhawks Football Banquet — Grand Hall Private Wedding - Carousel Hall